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Home My WebLink About2005-01-04 CC Packet iI' CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-01 Council Chambers, 216 North Fourth Street January 4, 2005 .GULAR MEETING CALL TO ORDER ROLL CALL 7:00 P.M. 7:00 P.M. AGENDA STAFF REPORTS 1.Police Chief 2.Fire Chief 3. 4. nberger and Gary Kriesel APPROVAL OF MINUTES - Approval of December 21, 2004 City Council regular mee OTHER BUSINESS 1. Acceptance of resignation letter from Councilmember Kriesel OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ADJOURN CALL TO ORDER ROLL CALL RECOGNITION OF OUTGOING COUNCILMEMBERS 1. Adoption and Presentation of Resolution commendin PETITIONS, INDIVIDUALS, DELEGATIONS & COMM 1. Colleen Danford, Director of Lucy Wenton Bell At .PEN FORUM The Open Forum is a portion of the Council the meeting agenda. The Council may ta to staff regarding investigation of the co I 0 address Council on subjects which are not a part of ction 0 eply at the time of the statement or may give direction p sed. Community Dev. Director City Engineer/PWD 7. City Attorney 8. City Administrator CONSENT AGENDA* 1. Resolution 2005-01, ent of bills 2. Resolution 2005-02, renewal Agreement with The Sand Creek Group for 2005 Employee Assistance Program EAP) rvices. 3. Resolution 20 - ation of depositories for 2005 4. Resolution - 4, fee or services/publications 5. Possible a rchase two squad cars - Police 6. Possible a icit quotes on capital outlay items not on State Bid 7. Possibl rder and purchase dump truck, street sweeper, lawn sweeper and 1-ton dump truck un d. 8. Res -06, resolution relating to financing of certain proposed projects to be undertake e City of Stillwater, establishing compliance with reimbursement bond regulations under the Inte al Revenue Code 9. Approval of release of funds for purchase of copier - Library .UBLlC HEARINGS 1. Case No. V/04-94. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from Jeanne Haapala and Nancy Walsh for a variance to the front and steep slope setback (front - 30 feet required, 25 feet proposed and steep slope - 30 feet required, 0 feet proposed) and a variance to the developable lot size requirement (10,000 square feet required, :!:5,OOO square feet existing) to construct a two-story residence on Lot 39, Blk 7 Carli and Schulenbergs Addition (between 1221 and 1307 North Broadway Street) in the in the RA, Single Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 23, 2004. 2. Case No. ZA T/04-01. This is the date and time for a public hearing to consider a request from the City of Stillwater for a Zoning Text Amendment changing the regulation of nonconformities (land use and buildings) allowing continuance of such noncomformities in certain situations consistent with Minnesote Statues. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 23, 2004. UNFINISHED BUSINESS NEW BUSINESS 1. Approval of Annual Bocce Ball Tournament on Saturday, February 28 Consent Agenda) . 2. Possible approval of signage request - Library 3. Election of Vice Mayor (Resolution) 4. Possible approval of Pledge Allegiance Dates for 2005 5. Possible designation of official newspaper for 2005 (Resolution) 6. Designation of Council representatives for various BoardslCo Committee, and Lumberjack Days Committee on Music Tale 7. Possible appointment of citizen representative for Lumberj 8. Request for Highway Department Reconveyance (Resolu . PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEND COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are enacted by one motion. There will be no s citizen so requests, in which event, the it separately. sidere be routine by the City Council and will be . iscussion on these items unless a Council Member or ill moved from the consent agenda and considered . 2 CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-01 Council Chambers, 216 North Fourth Street January 4, 2005 .GULAR MEETING CALL TO ORDER ROLL CALL 7:00 P.M. 7:00 P.M. AGENDA APPROVAL OF MINUTES - Approval of December 21,2004 City Council regular meeting minutes. OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ADJOURN CALL TO ORDER ROLL CALL RECOGNITION OF OUTGOING COUNCILMEMBERS 1. Adoption and Presentation of Resolution commending John rger and Gary Kriesel PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEND~;rr()NS 1. Colleen Danford, Director of Lucy Wenton Bell Athl@!ic Fields OPEN FORUM The Open Forum is a portion of the Council meeting t()(3 the meeting agenda. The Council may take action reply . to staff regarding investigation of the STAFF REPORTS 1.Police Chief 2.Fire Chief s Council on subjects which are not a part of he time of the statement or may give direction 3. City Clerk 4. Director of Ad ommunity Dev. Director City Engineer/PWD 7. City Attorney 8. City Administrator CONSENT AGENDA* 1. Resolution 2005-01, directing..paymeht6f bills 2. Resolution 2005-02, approvevval Agreement with The Sand Creek Group for 2005 Employee Assistance Program (EAP) Servi 3. Resolution 2005-03, designation of depositories for 2005 4. Approval of Annual Bocce Ball Tournament on Saturday, February 28 - Brine's 5. Resolution 2005-04, fees for services/publications 6. Possible approval to purchase two squad cars - Police 7. Possible approval to solicit quotes on capital outlay items not on State Bid 8. Possible approval to order and purchase dump truck, street sweeper, lawn sweeper and 1-ton dump truck under the State Bid. 9. PUBLIC HEARINGS 1. Case No. V/04-94. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from Jeanne Haapala and Nancy Walsh for a variance to the front and steep slope setback (front - 30 feet required, 25 feet proposed and steep slope - 30 feet required, 0 feet proposed) and a variance to the developable lot size requirement (10,000 square feet required, . :t5,000 square feet existing) to construct a two-story residence on Lot 39, Blk 7 Carli and Schulenbergs Addition (between 1221 and 1307 North Broadway Street) in the in the RA, Single Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 23,2004. 2. Case No. ZAT/04-01. This is the date and time for a public hearing to consider a request from the City of Stillwater for a Zoning Text Amendment changing the regulation of nonconformities (land use and buildings) allowing continuance of such noncomformities in certain situations consistent with Minnesota Statues. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 23, 2004. UNFINISHED BUSINESS NEW BUSINESS 1. Election of Vice Mayor (Resolution) 2. Possible approval of Pledge Allegiance Dates for 2005 3. Possible designation of official newspaper for 2005 (Resolution) 4. Designation of Council representatives for various Boards/Commissions, Lumberjack Days Advisory Committee, and Lumberjack Days Committee on Music Talent 5. Possible appointment of citizen representative for Lumberjack Days Advisory Committee 6. Request for Highway Department Reconveyance (Resolution) . PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be enacted by one motion. There will be no separate discussion on citizen so requests, in which event, the items will be removed f separately. he City Council and will be e items unless a Council Member or consent agenda and considered . . 2 . . . January 3, 2005 Mayor Kimble Councilmembers Milbrandt, Rheinberger and Junker Subject: Resignation from Council seat Dear Mayor and Council: As you are aware, as a result of the 2004 General Election I have been elected as Washington County Commissioner and therefore I am unable to continue to serve as Councilmember for Ward 4. I will also have to resign as the Council representative to the Parks and Recreation Board as this is a Council liaison position. Please consider my resignations to the above named positions effective as of January 3, 2005. I am grateful for the honor and privilege of serving with each of you in representing the citizens of Stillwater. Also, I would like to thank Larry Hanson, staff and citizen volunteer board members for their support during my tenure. I sincerely appreciate their professional work ethic and friendly attitudes of ownership and excellence! Please call me if there is anything I can do to help during the transition period and in the future as Washington County Commissioner, District 3. Sincerely, . J n ,Lj~,~ Gary Kriesel councilmember, ward 4 651-430-0537 651-278-6169 eib@aol.com !' ~ . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-30 December 21, 2004 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Public Works Director Eckles Finance Director Harrison Director of Administration City Clerk Ward APPROVAL OF MINUTES Motion by Council member Rheinberger, seconded by Councilmember Junker to approve the December 7, 2004 regular and recessed minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM No public comments STAFF REPORTS Police Chief Dauffenbach reminded the public of the winter parking regulations and stated that even if there is not snow they are enforcing the ordinance. Public Works Director Eckles reported that while jetting a sewer line on 5th Street between Orleans and Marsh approximately 300 feet of sewer pipe collapsed. He stated that a contractor was hired at a cost of approximately $16,000. Mayor Kimble thanked Public Works for their quick response of placing a temporary power pole at 3rdand Myrtle. City Administrator Hansen requested that Council provide direction on the appointment of the City Council member. It was Council consensus that all applicants be interviewed on January 11 & 12 late afternoon and early evening and that this interview process will be closed to the public. ~ City Council Meeting - 04-30 December 21 ,2004 " CONSENT AGENDA Motion by Council member Rheinberger, seconded by Council member Rheinberger to approv. the Consent Agenda. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004-251, directing payment of bills Possible approval to purchase a used tailgate and sander assembly - Streets Resolution 2004-252, approval of service agreement with Johnson Radio Communications Company Resolution 2004-253, renewal of Towing License for 2005 Approval of Temporary Beer and Wine Liquor License and approval of use of City Hall Parking Lot for fundraiser held at Stillwater Public Library - New Years Eve 2004 - Sunrise Rotary Club Approval of league of Minnesota Cities Insurance Trust Liability Coverage Waiver Form Resolution 2004-254, resolution accepting work and authorizing final payment for Curve Crest Extension Resolution 2004-255, resolution approving engagement letter with HLB Taugtes Redpath, Ltd. Resolution 2004-256, resolution accepting work and authorizing final payment for North Hill Sewer Project, Phase I (Project 2000-15) Possible approval to carry over Capital Outlay Items - Public Works Possible approval to carry over Capital Outlay Items - Engineering Possible approval to carry over Capital Outlay Items - Finance Department Possible approval to carry over Capital Outlay Items - Police Department Possible approval to carry over Capital Outlay Items - MIS Resolution 2004-257, resolution permitting boat maneuvering activities and dredging Resolution 2004-258, accepting grant from the St. Paul Foundation . PUBLIC HEARINGS No Public Hearings UNFINISHED BUSINESS Possible second readina of Ordinance No" 951. amendina City Code relatina to Doas and , - - . "- Animals Mayor Kimble reviewed the amended ordinance which would allow the City Council to set fees by resolution from time to time. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt Ordinance No. 951, amending City Code relating to Dogs and Animals Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble . Nays: None Page 2 of 6 .. ; . . . City Council Meeting - 04-30 Possible adoption of resolutions for 2005 Budaet & Tax Levv December 21,2004 City Administrator Hansen presented various options of the tax levy and asked for a decision on the personnel requests. Council member Rheinberger stated that he felt the requests should be acted upon after the budget and tax levy were decided. Motion by Council member Milbrandt, seconded by Councilmember Kriesel to approve the personnel additions to finance, police, parks and the library request for increased hours. Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble Nays: Council member Rheinberger City Administrator Hansen reviewed the various tax levy proposals presented to Council. Councilmember Milbrandt stated that because of the discussions of the possible loss of Local Government Aid, freeze of levy limits, and allowing the City to do future capital projects that the tax rate should be at 51.854%, which would result in a 0% change from 2004. Mayor Kimble stated that a reserve would protect the services and that if the LGA were not loss it would help residents if the City used that reserve on the capital projects. Councilmember Junker stated that he would like to see the tax rate be reduced 1.7%, because it would still allow some cushion if there are LGA cuts but reduce the tax rate. Councilmember Kriesel concurred with Councilmember Junker. Council member Rheinberger reviewed various reasons why he is suggesting that the budget be reduced to between 7.81 M -7.85M approximately a $650,000 cut and that the tax rate be cut from 51.878 to somewhere between 45.250 and 45.500 or approximately 13.25% cut. He stated that people's income is not keeping up and felt that in essence slowly pushing residents out of the city. Councilmember Milbrandt asked if Council would consider a 51.500% tax rate. Councilmembers Kriesel and Junker liked the 1.7% reduction but felt they could accept the 0.7% reduction. Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel to adopt Resolution 2004-259, adopting the final tax levy for the year 2005 and Resolution 2004-260, adopting the final budget for the year 2005. Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble Nays: Councilmember Rheinberger Page 3 of 6 .. City Council Meeting - 04-30 December 21, 2004 ~ NEW BUSINESS . Possible aDDointments to Boards/Commissions Mayor Kimble reviewed the various appointments for the Downtown Parking Commission, Planning Commission, Heritage Preservation Commission, and Parks Board. It was decided that motions would be done on individuals for Downtown Parking Commission and Planning. Motion by Council member Junker, seconded by Councilmember Milbrandt to appoint Kevin LaCasse to the Downtown Parking Commission. All in favor. Motion by Councilmember Junker, seconded by Councilmember Kriesel to appoint Robert Gag to the Planning Commission. All in favor. Motion by Councilmember Junker, seconded by Councilmember Milbrandt to appoint Mike Dahlquist to the Planning Commission. All in favor. Councilmember Milbrandt suggested that to have a Ward balance on the Planning Commission that Gregg Carlsen be appointed. He also suggested investigating the possibility of term limits on the Commissions. He commended Mr. Ranum on his service to the commission, but felt that there was an imbalance of ward representation. Councilmember Kriesel concurred with Council member Milbrandt and stated that Mr. . Ranum has done a good job on the commission. Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel to appoint Gregg Carlson to the Planning Commission. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger and Mayor Kimble Nays: Councilmember Junker Motion by Council member Kriesel, seconded by Council member Junker to appoint Jeff Johnson, Phil Eastwood and Howard Lieberman to the Heritage Preservation Commission. All in favor. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to appoint Michael Polehna and Robert McGarry, III to the Parks Board. Motion by Council member Milbrandt, seconded by Council member Rheinberger to adopt Resolution 2004-261, appointments to various city of Stillwater boards/commissions and directed staff to continue the advertisement for Joint Cable Commission, Downtown Parking Commission and Parks Board. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble . Nays: None Page 4 of 6 .' .. City Council Meeting - 04-30 December 21,2004 . Request for aooroval of consultant services for oreoaration of Brown's Creek Park and Natural Area Resource Manaqement Pial!. Community Development Director Russell stated that since the purchase of the Boutwell Cemetery, the Munkelwitz property and the addition of a basic trail system and habitat restoration project has been completed in the Brown's Creek Natural Area/Park it would be time to review the use and restoration efforts and prepare a park master plan to establish use and management of Brown's Creek Park, nature area and trail system. He also stated that the plan would provide guidelines for use, maintenance, improvement and management of the site and guidelines for the trail connection to the Phase /I Palmer expansion area and the Brown's Creek area to the north of McKusick Road to Trunk Highway 36. He stated that funding for the services would be from the Park Fund. Council member Milbrandt stated that he would like to see more neighborhood meetings. Community Development Director Russell assured Council member Milbrandt that there would be neighborhood meetings and input from residents of the area on the management plan. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-262, approval of proposal for preparation of Brown's Creek-Boutwell Area Open Space, Parks and Trail plan . Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Aooroval of 2005 Communitv Develooment Block Grant Community Development Director Russell requested approval of the 2005 CDBG application for grants in the amount of $167,881 for the use of park improvements at Benson, Lily Lake, Peace, Schulenberg and Stonebridge Elementary Parks. Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger to adopt Resolution 2004-263, approval of 2005 Community Development block Grant (CDBG) application. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Mayor Kimble thanked Council members Kriesel and Rheinberger for their service to the community, as Councilmembers and that at the next meeting there will be a break in the meeting for a small reception thanking both members. . Page 5 of 6 " City Council Meeting - 04-30 December 21, 2004 ~ . ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Junker to adjourn the meeting at 8:14 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2004-251, directing payment of bills Resolution 2004-252, approval of service agreement with Johnson Radio Communications Company Resolution 2004-253, renewal of Towing License for 2005 . Resolution 2004-254, resolution accepting work and authorizing final payment for Curve Crest Extension Resolution 2004-255, resolution approving engagement letter with HLB Taugtes Redpath, Ltd. Resolution 2004-256, resolution accepting work and authorizing final payment for North Hill Sewer Project, Phase I (Project 2000-15) Resolution 2004-257, resolution permitting boat maneuvering activities and dredging Resolution 2004-258, accepting grant from the S1. Paul Foundation Resolution 2004-259, adopting the final tax levy for the year 2005 Resolution 2004-260, adopting the final budget for the year 2005 Resolution 2004-261, appointments to various city of Stillwater boards/commissions Resolution 2004-262, approval of proposal for preparation of Brown's Creek-Boutwell Area Open Space, Parks and Trail plan Resolution 2004-263, approval of 2005 Community Development Block Grant (CDBG) application Ordinance No. 951, amending City Code relating to Dogs and Animals . Page 6 of 6 . . . RESOLUTION NO. 2005-06 COMMENDING COUNCILMEMBER JOHN RHEINBERGER \VHEREAS, John Rheinberger has served on the Stillwater City Council for four years; and \VHEREAS, John R11einbergef is to be commended for his faithful and dedicated service to the City of Stillwater. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SlJLL \V A TER, that for his dedicated service to the City as Councilmember, be, and his is hereby commended; that fecognition be given to the fact that for the four years he has served the City, the said John Rheinbergef provided exemplary leadership. The Council furthef extends to him its best wishes fOf the future. BE IT FURTHER RESOLVED, that the City Clerk be, and she is hereby authorized and directed to record this resolution in the official feCOfd of proceedings of the Council and to deliver a certified copy thereof to the said John Rheinberger. Adopted by the Council this 4th day of January, 2005. Jay Kimble, Mayor Attest: Diane Ward, City Clerk . RESOLUTION NO. 2005-05 COMMENDING COUNCILMEMBER GARY KRIESEL \VHEREAS, Gary Kriesel has served on the Stillwater City Council for two years; and WHEREAS, Gary Kriesel is to be commended for his faithful and dedicated service to the City of Stillwater. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Stf"LL WATER, that for his dedicated service to the City as Councilmember, Gary Kriesel be, and his is hereby commended; that recognition be given to the fact that for the two years he has served the City, the said Gary Kriesel provided exemplary leadership. The Council further extends to him its best wishes for the future. BE IT FURTHER RESOLVED, that the City Clerk be, and she is hereby authorized and directed to record this resolution in the official record of proceedings of the Council and to deliver a certified copy thereof to the said Gary Kriesel. . Adopted by the Council this 4th day of January, 2005. Jay Kimble, Mayor Attest: Diane Ward, City Clerk . , " , . Lucy Winton Bell Athletic Fields Capital Request Presentation Stillwater City Council January 4, 2005 Overview of Lucy Winton Bell Athletic Fields Lucy Winton Bell Athletic Fields (LWBAF) is a unique, nonprofit athletic complex that operates with a cooperative partnership between the Valley Athletic Association (V AA), S1. Croix Soccer Club (SCSC), S1. Croix Valley Athletic Partnership (SCVAP) and Belwin. Belwin provided the 50 acres of land for the complex and in 2004 has taken over the role of managing the fields. Belwins management of the fields has provided efficiencies that have improved resources in administration, maintenance and land management. The LWBAF mission is to ensure opportunities for healthy young development by providing a safe, quality sports facility in the S1. Croix Valley City of Stillwater Past Support We appreciate Stillwater's past support. With your help we accomplished in 2004 the purchase of : I LWBAF Item I Detail Received I Cost ~ Total Baseball --.. ..-- ---- - _._. ..__n ---.- ..-.. Bleachers 3 Tier 8 / Softball Bleachers $1,365.00 $10,920.00 Soccer Benches 21 Foot 16 $355.00 $5,680.00 2 ea. Field Freight $550.00 Trash Heavy $254.55 $2,800.00 Park in Barrels, Duty 11 TOTAL $19,950.00 General Lids and Trash . Liners Barrels 2005 Capital Campaign Request We have identified $20,000 in capital projects yet to be funded. .:. Concrete Pad for Baseball / Softball Bleachers to sit on .:. Gravel the North Parking Lot .:. Increase Center Parking Lot with Lime Stone and Split Rail Fence .:. Electricity provided in the Soccer Field Concession Stand .:. Pedistal Picnic Tables LWBAF Item Detail Request Cost @ Total -- Baseball Concrete 8 Estimated $8,000.00 / Softball Pads Sections Baseball Picnic Tables Pedistal $629.00 each $4,482.00 / Softball 8 Parking $5,600.00 Lot North Gravel Lime Application Class 5 Parking Fence $1,042.00 $1,837.00 Lot Application Split 150 Rails $ 795.00 Center Rail 100 Posts TOTAL $19,919.00 Contact Person: --.- Lucy Winton Bell Athletic Fields . Colleen Danford 651-436-1974 Office cdanford@belwin.ora. 651-436-2899 Fax . \e g" \\036 I@ \efS\3 450" 'l\ \\" L--- 28 27 21 @ @ 22 Pond 0 . @ ~~Io~ ..., "e. (", -!. \$', ~ . ~ rJ'~ tr --- 1(2) 24 23 : ~ A&B I @@, Ball . . ~ 2625 Fields . @ @ . # . -... 2004 Lucy WINTON BELL ATHLETIC FIELDS RECAP .:. PARTNERSHIP OVERVIEW Lucy Winton Bell Athletic Fields (LWBAF) was created to meet a chronic shortage of good playing fields in the St. Croix Valley area. A unique partnership was developed between Belwin, a nonprofit organization managing over 1200 acres of land in Afton and Lakeland Township, St. Croix Valley Athletic Association (VAA) and St. Croix Soccer Club (SCSC). Belwin purchased the 50 acres needed to develop the athletic complex and the V AA and SCSC participated in the building of the fields. Currently, Belwin coordinates the management, maintenance and fundraising responsibilities associated with the upkeep and expansion of Lucy Winton Bell Athletic Fields. All three groups are committed to maintaining and expanding the area into a premier sports complex. .:. 2004 REVENUE ISOURCE OF INCOME IUi~di~idual - I VAA I SCSC I Other I SCVAP I SCSC Raffle and Fun Fair I Field Rental I Tournaments Concessions Field Rental, Misc. TOTAL AMOUNT $460 $43,000 $36,000 $20,000 $5,000 $8,000 $1,300 $2,400 $30,000 $9,100 $152,740 .:. 2004 EXPENSES SOURCE OF EXPENSE Field Expenses I Maintenance I Utilities Staffing Concessions Miscellaneous I Improvements I TOTAL AMOUNT $58,000 $1,000 $9,600 $44,700 $15,400 $13,700 $3,600 $146,000 . . . - over - . .:. 2004 EVENTS V AA Baseball, Softball, Football, Soccer V AA Soccer Olympics V AA Gopher State League and True Sports Games SCSC Spring and Fall Soccer League SCSC Soccer Tryouts SCSC Raffle and Fun Fair Twin Cities Fire Soccer Tournament Minnesota Youth Soccer Association Girls District Soccer Tournament Minnesota Youth Soccer Association Olympic Development Program East Soccer Clinic Salem Lutheran School Soccer Games MN Thunder Soccer Camp Stillwater Day Ball Clinic . . .:. LUCY WINTON BELL 2004 VOLUNTEER OF THE YEAR Volunteers come in different sizes, shapes, ages, gender, occupation and address. They come from 14 communities served by the fields and their hearts beat in unison FOR OUR YOUTH. They commit hundreds of hours to help keep management costs low and quality high. As we wind down the 2004 season, it was determined that we needed to name one outstanding person who would represent all hands and hearts working together to maintain the integrity and purpose of Lucy Winton Bell Athletic Fields. That person is: 9't.eft $/wt..n; (~4~, CU15 ~C[jJ~). Fred devoted countless hours helping to prepare the site for the season which included selection of the best field crew, spring clean up, hours of minor repair and maintenance, installation of interior and exterior lighting in the storage shed, donation of dollars to pay for handy man fix-up projects, and the donation of new facilities equipment: tables, pop-tents, generator and lighting supplies. You might have also noticed him working the concession stand and helping the SCSC Soccer events. 7/~ wilt ~ ~ utiiJt; tIw 7/iIu;I; c91~ ~~ (9!00f ?J~ ~~) ~~ Space; all 'ieUClf CWintalv 9?Jett c91~ 7/ielJs,. .:. 2005 GOALS & EXPECTATIONS · Provide excellent service for VAA and sese games and special events · Add additional communication between LWBAF, V AA and sese · Additional field utilization by recruiting new events and clinics · Increase revenue through sponsorships, field rental and concessions · Increase parking space · Investigate adding field lighting and activate existing scoreboards , . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2005-01 . American Payment Center Aspen Mills Atkinson, Neil,Clearwater Logging AWl Diversified Bailey Construction Becker Arena Braun Pump & Control Bredemus Hardware Co., Inc. Capitol City Region 1 Firefighters Assoc. Carquest Cartridge World Century Power Equipment Coca Cola Comcast Computer Services of Florida Cope Plastics Crysteel Truck Equipment Cub Dalco Feb Ex First Line Beverage Foster, Judy & Fuhr Trenching, Inc., Fred's Tire Galles Corporation Galls Inc. Glaser, Stuart Gray Survey Happy's Hillyard Ikon Office Solutions Industrial Door Co. Inc. Integra Telecom Interstate Battery Jay Bras.! Northern Escrow Inc. Lake Country Door Lentz, John Lentz, John & Fuhr Trenching Life Safety Systems Menards MN Chiefs of Police Association MN Gov Finance Officers Assoc. MN State Fire Chiefs Assoc. Nardini Fire Neopost . Cub Box Rental 1 st Otr 2005 Uniforms Refund Permit Drain, Outside Access Hvac, Stairs Apron Fire Dept Door Threshold & Rivets for Dasher Boards Repair Greeley Lift, Repair Pump PW Hinges 2005 Dues Vehicle Repair Supplies Toners Equipment Repair Supplies Concession Supplies Cable Onsite Software Upgrade Poly Carb for Dasher Boards Equipment Repair Supplies Concession Supplies, Fire Dept Supplies Maintenance Supplies Freight Concession Supplies CDBG Contractor Sewer Svs Install Tires Ice Melt Organizers Captain Interview Lunch Laser Level & Detecter Vehicle Repair Spray Gun Maintenance Agreement Install Photo Eyes in Garage Door Telephone Batteries Terra Springs Repair Window CDBG Contractor Sewer Svs Install CDBG Contractor Sewer Svs Install Annual Fire Alarm Inspection & Repair Shovel 2005 Dues, Seminar 2005 Dues Membership Dues 2005 Class A Foam Maintenance Contract 78.00 250.32 59.75 1,340.00 1,100.00 303.32 1,936.05 135.47 50.00 278.10 246.00 29.35 517.10 70.67 400.00 1,033.31 1,491.00 121.56 181.89 39.03 1,040.47 2,000.00 18.32 743.96 117.12 27.82 953.18 19.50 109.19 315.00 1,853.26 890.57 202.19 86,794.72 235.00 358.00 3,635.00 747.84 38.21 470.00 40.00 165.00 714.88 725.00 EXHIBIT" A" TO RESOLUTION #2005-01 New Horizons Office Depot Paul, David S. Pod's Tire & Wheel Inc. Quill R&R River Valley Printing Spring brook Software St. Croix Valley Athletic Partnership, Inc. St. Paul, City of State of Minnesota Stillwater Gazette Strobes N' More Sysco United Rental Walmart Washington County Winterlin, Hazel & Fuhr Trenching, Inc MANUAL CKS FOR DECEMBER 2004 BAM Education Campbell, Michael & Susan Clark, Luann Kramer, Karen Mainstream Development US Postal Service Xcel ADDENDUM TO BILLS American Reliable Insurance Co. Ancom Technical Center Anderson, Eleanor & Fuhr Trenching Inc. Carquest CCH Incorporated Clark, Luann Clean Sweep Supply Cub Fitzgerald, Sue Holiday Hotsy Equipment Page 2 Seminar Office Supplies Arbitration LELS Patrol Tires Office Supplies Equipment Repair Supplies Letterhead 2005 Annual Software Maintenance 2005 Donation Asphalt Vehicle Decals Publications Talons Concession Supplies Hard Hat Liners Supplies Share Ballot Cost CDBG Sewer Install Reimbursement Seminars Easement North Hill Cleaning PWF Easement North Hill Payment 2nd Half 2004 TIF # 1 Postage Machine Electricity, Gas Flood Insurance Pager Repair CDBG Contractor - Sewer Svs Install Equipment Repair Supplies Miller Governmental GAAP Guide Public Works Cleaning Office Supplies Cake Reimburse Mileage Fuel Carbonate Plus .. , 500.00 95.87 1,400.00 259.64 440.56 1,193.21 140.58 11,759.60 20,000.00 66.18 20.00 48.61 946.92 235.44 63.58 104.09 34.51 900.00 . 105.00 10,507.80 280.00 3,059.50 21,039.00 3,000.00 24,590.94 . 5,634.00 174.16 2,650.00 83.17 176.26 140.00 136.92 25.99 124.50 64.70 551.14 . I EXHIBIT" A" TO RESOLUTION #2005-01 Page 3 . Iserman, Lori & Bell's Trucking Inc. CDBG Contractor - Sewer Svs Install 4,300.00 Jansens Cleaning Service Maintenance Agreement 370.00 Johnson, Ron Floor Dry 57.08 Kath Auto Parts 62.82 League of MN Cities 2004 FLSA Conference 15.00 League of MN Cities Berkley Risk Insurance 500.00 Legislative Associates, Inc. Legislative Services Dec 2004 3,833.33 Lofts of Stillwater Draw # 5 & 6 DEED 62,855.00 Magnuson Law Firm Professional Services 14,940.33 Maple Island Hardware Hardware 136.27 Middle S1. Croix River Watershed Mgm1. Org. 1 st Half 2005 Contribution 5,401.75 MPELRA Membership & Dues 400.00 New Urban News Subscription 69.00 Office Depot Office Supplies 166.88 Pohl, Mark & Fuhr Trenching Inc. CDBG Contractor Sewer Svs Install 2,700.00 Qwest Telephone 216.03 RA-MAR Plumbing, Inc. Service 95.00 RW. Kirchner & Associates Appraisal Report 1,600.00 Schuster Co. W-2 & 1099 Forms 218.11 Spring brook Software HR Training 3,900.78 . Stillwater Gazette Publication 293.68 Stillwater Lions Club Dues 100.00 Telemetry Process & Controls Lift Station Repair 675.00 Viking Industrial Center Gloves 86.88 Washington County Notary Public Commissions 500.00 Wells Fargo Paying Agent Fees 837.50 Xcel Electricity, Gas 14,105.21 TOTAL 340,862.67 Adopted by the City Council this 4th Day of January, 2005 . , . . . RESOLUTION 2005-06 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150-1 (h) of the Regulations , d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103-18 of the Regulations. . 3. Budaet Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds. 5. Reimbursement Allocations. The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be . effective to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this 4th day of January 2005 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439.1675 www.stillwaterlibrary .org MEMO To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 2005 Capital Budget I tern January 3, 2005 Included in our 2005 capital budget request is $5,000 for the purchase of a new public photocopier. We are asking for the release of these capital funds so that we may have the new copier in place before the current contract ends. At that time, the existing copiers will be removed. .. LIST OF BILLS EXHIBIT" An TO RESOLUTION #2005-01 . . American Payment Center Aspen Mills Atkinson, Neil AWl Diversified Bailey Construction Becker Arena Braun Pump & Control Bredemus Hardware Co., Inc. Capitol City Region 1 Firefighters Assoc. Carquest Cartridge World Century Power Equipment Coca Cola Com cast Computer Services of Florida Cope Plastics Crysteel Truck Equipment Cub Dalco Feb Ex First Line Beverage Foster, Judy & Fuhr Trenching, Inc., Fred's Tire Galles Corporation Galls Inc. Glaser, Stuart Gray Survey Happy's Hillyard Ikon Office Solutions Industrial Door Co. Inc. Integra Telecom Interstate Battery Jay Bros. Northern Escrow Inc. Lake Country Door Lentz, John Lentz, John & Fuhr Trenching Life Safety Systems Menards MN Chiefs of Police Association MN Gov Finance Officers Assoc. MN State Fire Chiefs Assoc. Nardini Fire Neopost . Cub Box Rental 1 st Qtr 2005 Uniforms Refund Permit Drain, Outside Access Hvac, Stairs Apron Fire Dept Door Threshold & Rivets for Dasher Boards Repair Greeley Lift, Repair Pump PW Hinges 2005 Dues Vehicle Repair Supplies Toners Equipment Repair Supplies Concession Supplies Cable Onsite Software Upgrade Poly Carb for Dasher Boards Equipment Repair Supplies Concession Supplies, Fire Dept Supplies Maintenance Supplies Freight Concession Supplies CDBG Contractor Sewer Svs Install Tires Ice Melt Organizers Captain Interview Lunch Laser Level & Detecter Vehicle Repair Spray Gun Maintenance Agreement Install Photo Eyes in Garage Door Telephone Batteries Terra Springs Repair Window CDBG Contractor Sewer Svs Install CDBG Contractor Sewer Svs Install Annual Fire Alarm Inspection & Repair Shovel 2005 Dues, Seminar 2005 Dues Membership Dues 2005 Class A Foam Maintenance Contract 78.00 250.32 59.74 1,340.00 1,100.00 303.32 1,936.05 135.47 50.00 278.10 246.00 29.35 517.10 70.67 400.00 1,033.31 1,491.00 121.56 181 .89 39.03 1,040.47 2,000.00 18.32 743.96 117.12 27.82 953.18 19.50 109.19 315.00 1,853.26 890.57 202.19 56,949.10 235.00 308.00 3,635.00 747.84 38.21 470.00 40.00 165.00 714.88 725.00 EXHIBIT" A" TO RESOLUTION #2005-01 New Horizons Office Depot Paul, David S. Pod's Tire & Wheel Inc. Quill R&R River Valley Printing Spring brook Software St. Croix Valley Athletic Partnership, Inc. St. Paul, City of State of Minnesota Stillwater Gazette Strobes N' More Sysco United Rental Walmart Washington County Winterlin, Hazel & Fuhr Trenching, Inc Adopted by the City Council this 4th Day of January, 2005 Seminar Office Supplies Arbitration LELS Patrol Tires Office Supplies Equipment Repair Supplies Letterhead 2005 Annual Software Maintenance 2005 Donation Asphalt Vehicle Decals Publications Talons Concession Supplies Hard Hat Liners Supplies Share Ballot Cost CDBG Sewer Install Reimbursement Page 2 .. 500.00 95.87 1,400.00 259.64 440.56 1,193.21 140.58 11,759.60 20,000.00 66.18 20.00 48.61 946.92 235.44 63.58 104.09 34.51 900.00 . . . . . . ~emo DATE: December 30, 2004 TO: Mayor and City Council Chantell Knauss ~ Director of Administration FROM: RE: Sand Creek Contract Renewal for 2005 The City contracts Employee Assistance Program (EAP) services through the Sand Creek Group, Ltd. Attached is the proposed contract for the term January 1 - December 31, 2005. The total contract price for 2005 is $ 1,980. The cost per employee remains the same as was in years 2000, 2001, 2002, 2003 and 2004 at $22.50 per employee. Recommendation Staff recommends the City Council adopt the attached Resolution approving the Renewal Agreement with the Sand Creek Group for Employee Assistance Program Services for January 1 - December 31, 2005 in the total amount of $1 ,980.00. RESOLUTION NO. 2005-02 APPROVING RENEWAL AGREEMENT WITH THE SAND CREEK GROUP FOR EMPLOYEE ASSISTANCE PROGRAM SERVICES BE IT RESOLVED, by the City Council ofthe City of Stillwater, Minnesota that the Agreement with The Sand Creek Group for Employee Assistance Program (EAP) services for the term January 1 - December 31, 2005 at a cost of$1,980.00 is hereby approved. Adopted by the City Council this 4th day of January 2005. Jay Kimble, Mayor ATTEST: Diane F . Ward, City Clerk . . . . RESOURCES WITHOUT BARRIERS 610 North Main Street Suite 200 Stillwater, MN 55082 (651) 430-3383 (800) 632-7643 sandcreekeap.com Employee Assistance Agreement between The Sand Creek Group, Ltd. and The City of Stillwater 1. Services Provided: The program contract includes the following services: 1. Full service coverage for The City of Stillwater employees and their household members. 2. Employee Assistance personnel policy development and consultation. . 3. Supervisory training of management personnel in the use of the program. 4. Employee orientation seminars to familiarize your employees with the services available to them. 5. Promotional materials including brochures, posters and newsletter articles to keep your Employee Assistance Program visible to your employees, and their families. 6. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 7. Confidential assessment, referral and brief counseling to be provided to all employees, and their family members. Up to four sessions of counseling based on the clinical recommendation of EAP counselor. Each session being comprised of one clinical hour. All of the employees of The City of Stillwater and their family members may contact The Sand Creek Group for assessment, brief counsel and, when necessary, referral free-ol-charge to them. No limit is placed on the number of assessments and referrals made annually. All contact is strictly confidential. 8. 24 hour telephone crisis intervention. . 9. Worksite visits from an EAP representative to continually evaluate the status of the program and your satisfaction. "Whatever you can do, or dream you can begin it. Boldness has genius, power and magic in it." Goethe II Coordination of Services: . The City of Stillwater agrees to work with the EAP representative in informing its employees of this agreement and the services which are available to them. III Use of Name: The City of Stillwater agrees to allow The Sand Creek Group, Ltd. to list the City as a customer on promotional materials. IV. Elicdbilitv: All employees of The City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. V. Emolovee Particioation: A working policy of the EAP is that Employee participation in the EAP will affect neither future employment or advancement nor protect employee from disciplinary action for continued substandard performance. VI Reoortinf!: . The Sand Creek Group, Ltd. will provide quarterly reports on program utilization. No information on individual employees will be released outside of The Sand Creek Group without the written consent of the employee. VII Retainer Cost: The annual retainer charged by The Sand Creek Group, Ltd. for the employee services is as follows: Number of employees 88 Cost per employee $22.50 Annual EAP Contract Cost $1.980.00 Term of Contract Januarv 1.2005 to December 31.2005 Optional Services: Organization Development Services Trauma Team Services Bag Lunch Seminars: $200.00 per hour $200.00/1st two hours $100.00 per hour over two hours $200.00 per hour of presentation/facilitafifl~ Sand Creek Group, Ltd. SD.G. . . VIII. Fee for On~oim! Counselinf{: Payment for any ongoing counseling services beyond the initial diagnostic screening will be the responsibility of the employee/family member. IX. Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either The City of Stillwater or The Sand Creek Group, Ltd. may cancel this agreement at any time upon 90 day notice, in writing, to the other party. The Sand Creek Group, Ltd. The City of Stillwater ~ A1!~' t- ~ ~..- , . ;,L,v I' . vU-t7t/ Gretchen M Stein, Ph.D., CEAP President & Chief Executive Officer The Sand Creek Group, Ltd. \ d- '6/ tJ-\ Date Date . GMS.jes . The Sand Creek Group, Ltd. S.D. G. . RESOLUTION 2005-03 DESIGNATION OF DEPOSITORIES FOR 2005 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the Year 2005: . Central Bank MJSK Investment Securities Jennings State Bank Lake Elmo Bank Piper Jaffrey Paine Webber U.S. Bank Wells Fargo Bank Minnesota 4-M Investment Fund Morgan Keegan Edward Jones Merrill Lynch Wachovia Securities, Inc. Northland Securities Solomon Smith Barney First State Bank & Trust Multi-Bank Securities, Inc. Adopted by Council this 4th day of January 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . ~ter, - - ~ ...~ 'I.l~"l.(l 01 "'11I..f~(ll. .J) 216 ,"\'. -",. Sfr'eet Stillu:nte,o. ,U," 55082 TeleJ)Irone: 651.,1:~0.8800 Fnx: 651..130.8809 . /1 PPL'CA T'Ol~ FOR SPEC'11L EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed Submittal Date: j-1j 1/o~' , 1 APPLICANT INFORMA nON Organization '6R I JJE.S A AP.. " PJ~ r. Gc~ R.1.1 B A. J )Jr I 1/9 &0, JiMI A) rr Type of Organization Non-Profit For-Profit ~ Contact Person Address City c.r/t..hWAiE A. {D1-1t3/-7S~fa State J11 /J Zip ~~O(7U ~.J~__~_____ Daytime Phone Alternate Number EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event f'fh. (I. 1tOS Hours of Event /~'tJ(/A/Ii - /0/00 pm (Special Events conducted after 10:00 p.m., require Council approval of a variance to the noise ordinance) . Purpose & Description of Event BIVnfs 13m ANINAL f!t;ccc M.~100~.Mf/iJT Proposed Location of Event (be specific) SeE iFTTE-t< If Lowell Park is to be used: North Lowell Park or South Lowell Park (Circle which one or both) Type of Event (}xcE RAJ.1.. 1ObfJ../VAJuJJT Estimated number of people to attend /7& - 200 Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space) Selling Alcohol Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day Permit to Consume (for the consumption of beer, wine, wine coolers, and hard liquor on public properly (parks) - $35.00 fee) Site Map (required) (attach to application) . Impact on Parking (reqUiredL_"f_S.~____ Describe: rEE /..(,rE'o. 1 (CONTINUE ON BACK) Special Signage ! Describe: fRANAJfA<:.. o/J O~vN 13~'iJ..DiJ)(y Letter of Approval by Property Owner if on Private Property (attach to application) . Tents or Membrane Structures Cooking Operations Water Activities (River/Lakes) Size Propane River lake Name: Location Deep fat frying Exiting Points Other EMS Needs Open Flame or Burning Operations Fireworks Street Closure EMT Standby Ambulance Standby Fire Department Standby Describe 1/ What Streets: /J.I A.rf. ~ s r _______ ---------~-------------------- ------ --- (Required if alcohol is being served on public property and attendance is over 75 people or at the discretion of the Police Chief) - Contact Stiffwater Police (651- 351-4900) to arrange for officer Police Officer Needed Restrooms (Portable) (Applicant to pay for restrooms - Contact Public Works 275-4100) Live Entertainment Type of Music Level of Promotion/Advertisement J.O vJ Other Info the City should be aware of: APPI&~ , Community Development I Comments: City Administrator I I City Clerk 1v1 Fire Chief I J Police Chief I , Public Works Director I I Public Works Superintendent , I Parks Board Approval Required I I Planning Comm. Appr. Required I l City Council Approval Required , , . I '1(;~La 71.&~ - aletJ~o/ /~/ P1~ - eaJ;/MACb,~ f - I /:2-IO"P FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: e TOTAL FEES Revised: July 15, 2004 . City of Stillwater 12/09/04 From Brine's Bar & Restaurant 219 So. Main St. . This letter is to request pCl111ission from the city of Stillwater for Brine's upcoming Bocce Ball Tournament. The date is set for Sat. Feb. 19th. from 11 :OOa.m.-l 0:00p.m. This year we would like to use parking spaces on both the east and west side of Water St. from Chestnut St. to just behind Brine's building, this would include closing Water St. in that area (see plan A). If this is not acceptable we would request using the parking spaces on the west side of Water St. from Chestnut St. to just south of the old Outfitters building which we have done in past years (see plan B). We will contact affected business to see if there are any conflicts. A port-a-pot will be on sight and all clean up will be done on Sun. Feb. 20th. If there are any question please call Gerry Brine at 439-7556. I would like to thank the city of Stillwater for past and future co-operation on this event. Thank you, Gerry Brine . ,,-...... .. ~---..'--- d \U; ~ (J) t .< ~ "::t: \J l ;. '.1' -------1. PA"'K I ~c;... PAR t{l iV& wArff<. SLAEttr ~oc-cE B Ahl... COllg,JS ~ { / 'j); M fol ~,..~ A.t " , I,. J.ooME loo~: ~ cA.O/'J, bE Sl(;.~ fAl IG-M-A. {lA-ell tI\ ec,.q- I BR.I fV6s ---1 e.. Fl\flc;.Hr HOV~ .J '\ . ~A.RI<.IN(',- J ....- : OC1f(IlT! p.,~ v!./( NS j I . ~ - I . I Jj \.U; ~ ()) ~ b; \.U -:t= V i ~ ~ o I Ii "I ; ,---'1 PA~K I tJG-- 'PAAtiJN& . , ~ wAffR. sl'REEr ,., GO() Kr~_.__,- . f~flG-Ar Hov~E I\J6. I /' ",.....,~'.-..~~._.,-".....- ............_._.~...~....-.. . \ 100 ME RocI{'; ~ cAol'A tAJIG-ftt,:A. tlE ~ 1(;1I.l-S. ORE:A il\ <::041 tpMP S.f~A.~ . ..J BR. I ~Jt-S 04 j DcrrFITT~ p..~ V(.I<NS L . RESOLUTION 2005-04 FEES FOR SERVICES/PUBLICATIONS 2005 NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby adopts the following fee schedule for 2005, effective January 1, 2005. PLANNING PERMIT REVIEWS AND APPEALS: Comprehensive Plan Amendment Fee Escrow $1,000 $0 $2,500 $5,000 $5,000 $10,000 $7,500 $20,000 Zoning Amendment (text or map) Fee Escrow $500 $0 $2,500 $2,500 $5,000 $5,000 $7,500 $10,000 . Planned Unit Development (PUD) Concept Fee Escrow $3,000 $5,000 $5,000 $5,000 $7,500 $10,000 $10,000 $10,000 Final Fee $1,000 $2,000 $3,000 $5,000 Escrow -0- -0- -0- -0- Subdivision Preliminary Plat Fee $500 + $100 per lot $1,000 + $100 per lot $2,000 + $100 per lot $5,000 + $100 per lot . Final Plat Fee $500 $1,000 $2,000 $5,000 0-5 acres 6-40 acres 41-80 acres over 80 acres 0-5 acres 6-40 acres 41-80 acres over 80 acres 0-5 acres 6-40 acres 41-80 acres over 80 acres 0-5 acres 6-40 acres 41-80 acres over 80 acres Escrow $2,500 $5,000 $7,500 $10,000 0-5 acres 6-40 acres 41-80 acres over 80 acres 0-5 acres 6-40 acres 41-80 acres over 80 acres Resubdivision Conditional/Special Use Permit Residential $100 $100 . Amount dependent on Project location, site conditions and type of development Commerical $500 Tax Increment Financing Application Fee Home Occupation Commercial/Industrial Use Determination Variance Residential Commercial/I ndustrial Certification of Compliance Design Permit Sign Permit Fence Permit Bed & Breakfast Inspection Annexation Permit Site Alteration Permit Demolition Permit Street Vacation Grading Permit - Residential Grading Permit - Commercial Appeals Permit Modifications $3,000 $100 $500 $500 $100 Amount dependent on Project location, site conditions and type of development Amount dependent on Project location, site conditions and type of development Amount dependent on Project location, site conditions and type of development Amount dependent on Project location, site conditions and type of development Amount dependent on Project location, site conditions and type of development . $500 $100 $25 $50 $25 $100 $1000.00 up to 10 acres $2000.00 10 acres + Fee $25 $100 $250 $150 Engineering Fee $500 Engineering Fee $50 Same fee as original permit Escrow n/a n/a n/a $1,500 escrow $5,000 escrow An escrow shall be established as indicated above to cover engineering and legal fees incurred . by the City as part of the plan review. 1) The fee shall be doubled for after-the-fact permit applications. 2) The Uniform Building Code establishes a fee schedule for grading permits. SANITARY SEWER RATES First Minimum Charge $39.00 (Effective after publication of Ord. 936) Overage Charge $2.90 (Effective after publication of Ord. 936) . PUBLICA TIONS/MINUTES/AGENDAS: City Code Book $100 unbound/$125 bound Zoning Book $25.00 Downtown Plan $10.00 Design Manual $5.00 Comprehensive Plan $20.00 Mailed minutes - per year $60.00 Mailed agendas - per year $20.00 Budget Book $25.00 Financial Report $50.00 PREPARED MAPS BlacklWhite/Blue Line City Map (8.5 X 11) City Map (11 x 17) City Map (30 X 36) Zoning (8.5 x 11) Zoning (11 x 17) Land Use Map (11 x 17) $2.00 $2.00 $12.00 $2.00 $4.00 $4.00 . Asbuilt Drawings (11 x 17) Asbuilt Drawings (24 x 36) $10.00 minimum or $3.00 per page $10.00 minimum or $6.00 per page Color City Map (30 x 36) Zoning Map (36 X 48) Zoning Map (8.5 x 11) Zoning Map (11 X 17) Land Use Map (11 x 17) $24.00 $30.00 $5.00 $7.00 $7.00 Topographic Maps Parcel Map $5.00 per acre plus staff time $10.00 minimum or $2.00 per page Electronic Data Via Mail* Electronic Data Via e-mail* $25.00 each project plus staff time $15.00 each project plus staff time *Electronic data fee must be paid and license agreement signed before sending information. OTHER SERVICES: Assessment Searches Assessment Roll Copy (each) Copies (B/W) per sheet . Color Prints/Copies $20.00 $20.00 25~ (8.5 X 11) 50~ (8.5 X 14) 75~ (11 X 17) $2.00 per side (8.5X 11) (1-5 pages) $1.75 per side (8.5 X 11) (6-50 pages) $2.50 per side (8.5 X 14) (1-5 pages) $2.25 per side (8.5 X 14) (6-50 pages) Audio Tape Copies Video Copies CD ROM Copies $3.00 per side (11 X 17) (1-5 pages) $2.75 per side (11 X 17) (6-50 pages) $15.00 per tape $10.00 per tape $15.00 per CD . LIQUOR & TOBACCO LICENSES: Per year On-Sale $2750 On-Sale Club $425 On-Sale Sunday $200 Off-Sale $200 On-Sale Wine $300 On-Sale Wine w/Strong Beer $455 On-Sale 3.2 Malt Liquor $155 Off-Sale 3.2% Malt Liquor $55 Tobacco $250 Investigation Fee $275 Permit to consume $35 (local non-profits no charge) Annual Investigation $150 Temporary Liquor License Fee (12 per year - on-sale) $25 per day Temporary Liquor License Fee (3.2 unlimited) $25 per day PAWN BROKER FEE $5,000 plus monthly fee of $200 for computer access charges USE OF CITY PARKS AND PICNIC SHELTERS: Pioneer Park-Shelter: Residents Weekdays $35 Weekends/Holidays $50 Depos~ $50 Non-Residents $75 $100 $50 . Band Shell Anytime Deposit $125 $50 $125 $50 All Other Shelters/Gazebo: Weekdays Weekends/Holidays Deposit Residents $35 $50 $50 Non-Residents $75 $100 $50 Lowell Park: Fee Damage Deposit Commercial Use $500 $250 POLICE FEES: Dog Licenses - per year Dog Impound Audio Tape Copy Video Tape Copy State Accident Reports Police Reports Background check $10.00 $50 $15 $40 $5 $5 1st page, $1.00 each additional page $30 per person . . . . In-house statistical computer run $25 Bicycle License $1 PARKING FINES: $10 any violation not preceded by another parking violation the prior 90 days $20 any violation preceded by one parking violation within prior 90 days $30 any violation preceded by two parking violations within prior 90 days $25 added to fine if not paid within 10 business days of issuance PERMIT PARKING FEES: $10 permit parking per month per vehicle ($5 per month if after 15th of month) FIRE FEES: Tank Removal permits Open Burning permits Incident reports Fireworks Sales $75 $15 $5 $100 Adopted by the Stillwater City Council this 4h day of January, 2005 Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . , ;~' ~ {; ~- ~_l U, Memorandum "'?'G'!.f~~~~.::<:'~J._'"""''''''Q;''~'''''_,,,,,,,,,.,,,,,^,,,,.,,,,,,,,,,,,~,~;,,,,_,,,,.~..",-'::~ifiL"':>'Z To: Mayor Kimble and City Council Members cc: Larry Hansen From: Larry Dauffenbach, Police Chief Date: 12/27/2004 Re: 2005 Squad Car Purchase lW()u1d like to order two new police squad cars. They would be Ford Crown "Ml#fPtia police package units ordered from the state bid. Superior Ford again has ~~,~~~bid. There is a 75 to 120 day delivery wait for the vehicles. We will again ~f9~-,~j~Bk and white squads with the new graphics. The cost is $21,,322.00 per Hmt~\If:lif$,does not include switch over of equipment, delivery fees, service contracts 9f;i1y.,~a-41tional equipment There is money in the capitol outlay budget for two ~?p~l~pe squad cars. ..:...h......... .,....,..,..: Recommend approval to purchase two new Ford Crown Victoria police squad cars from state bid. 1 m'd %86 9[[96TS[9L. SUPERIOR FORD FLEET & GOVERNMENT SALES 9700 seTH AVE NO PLYMOUTH, MN 55442 Bill Stuart 783-51g~34g Wanda Mahaffey 763-51 li1-6373 Carol Hendrickson 763-51Q-6351 Fax To: L...q../Z/.2t/ <tJ/:Jtlr'reA/8/7CIr Date AT: S/)/J_t.{//'7-'/"&.F2- P. a PH MN CONTRACT # 432130 Fax 2005 CROWN vie POLICE INTERCEPTOR POLICE INTERCEPTOR PACKAGE 4.6l va ENGINE I ADD TRANSMISSION I 3.27 RATIO POWER LOCKS, WINDOWS, HEATED MIRRORS BUCKET SEAT FRONT - CLOTH FRONT & REAR SPEED CONTROL f TILT STEERING WHEEL AIR CONDITIONING I AMFM STEREO RADIO MAP LIGHT I ti" ROUND HEADER L1GH"r REAR WINDOW DEFROSTER I ENGINE BLOCK HEATER ABS BRAKES I LIMITED SLIP REAR AXLE RADIO NOISE SUPPRESSION I CARPET WI FLOOR MATS FR DOOR MOLDINGS IN TRUNK $ 19469.00 TAX & LICENSE NOT INCLUDED IMPORTANT - TO RECEIVE THIS GOV'T PRICING YOU MUST HAVE A FORD FLEET ID# WE FAX CONFIRMATION OF ORDERS RECEIVED - CALL US IF YOU DO NOT RECEIve FAX CONFIRMATION OF YOUR ORDER f'AVMENf IS uut: UI-'ON Ut:L1Vt:KY Or t:ACH Vt:HICLt: ISSUE SEPARATE PO'S FOR EACH VEHICLE IF NECESSARY TOTAL OF OPTIONS FROM PAGE 2 TOTAL FOR EACH VEHICLE EX I tJOWI::K I KAIN WAKKAN I Y 3YI-UOKl7~,UUU MIL!:S .... AUt) $ til~ EXT POWERTRAIN WARRANTY 3YR/ORl100.000 MILES - ADD $ 1485 "$50 OED-EXPIRES YR/MI-WHICHEVER COMES FIRST TOTAL FOR EACH VEHICLE X #OF UNITS = THANK YOU, PLEASE CALL IF ANY QUESTIONS. TOTAL MANUALS S ~d.tl..J SUPERIOR FORD, INC. [[:11 v00c-cc-J3G q . FAX ,. OF PAGES c-hendr2@dealeremail.com Fax 763-51 g..6330 /d-/d;;;-/OY ~ 5'/ -.:3.5/ -l/90 (." ~ S-/ - ~S/-i..f9YO CA I c:RIOR: TM LIGHT GREY BU MED BROWN JL DK TORADOR REO. DV L.IGHTTUNDRJ\- ex DARK PEARL BLUe" lK DARK BLUE LM ROYAL BLUE LN LIGHT BLUE MM UL. TRA BLUE C2 GOLD ASH" LS L T ICE BLUE . ~~EY ~ABLA WT WHITE" YG Ml:::L> 1\ ANIUM JP SILVER BIRCW AQ ARIZONA BEIGE- 1V MIDNIGHT GREY- ~ OK GRA L. T GKA Y TAN $ 1~,4Q9.00 $ 87?'(jO $ ,;;2 03lf 7. 0-0 '775- tJ"tJ $ ~/3;~.(TO $ TAX & LICENSE NOT INCLUDED . c0'd %85 9[[961S[9.!.. . 1. POWER DRIVER SEAT 21A 2. SIDE AIR BAGS 59M 3. LH SPOTLIGHT 51A 4. VINYL REAR SEAT IW-DKGREY IC-LTGREY IH-TAN 5. AM/FM STEREO CASSETTE 58H 6. TRUNK ORGANIZER W/KEVLAR FRONT LINER 14T 7. RUBBER FLOOR (IN LIEU OF CARPET & FLR MATS) 128 8. DELETE RADIO 588 9. DELETE ENGINE BLOCK HEATER 41H 1 O. MULTIPLE UNITS KEYED AliKE KEY CODE /dJI'IX ORDER CODE 11. 3.55 REAR AXLE RATIO 730A 12. ADD RH SPOTLIGHT 51Y 13. CLOTH SPLIT BENCH SEAT PW-DK GRAY PC-L T GRAY PH-TAN 14. ADDITIONAL ROOF REINFORCEMENT 185 15. FULL WHEEL COVERS (in lieu of center hub caps) 642 16. DELETE 5" ROUND HEADER LIGHT 54M 17. COURTESY LIGHTS DISABLED 478 10. SILICONE HOSES W/AIRCRAFT CLAMPS 177 19. TRUNK RELEASE ON DRIVERS DOOR (IGNITION POWERED) 61 H 20. DELETE SPEED CONTROL 525 21. DELETE RADIO NOISE SUPPRESSION 53M 22. POWER ADJUSTABLE BRAKE & GAS PEDALS 59C 23. LOCKS -DRIVER & FR PASS CONTROL ONLY 157 24. WINDOWS-DRIVER & FR PASS CONTROL ONLY 948 25. TWO TONE PAINT - ACCENT ON ROOF & 4 DOORS 26. TWO TONE PAINT - ACCENT ON ROOF,HOOD,TRUNK 27. TWO TONE PAINT - ACCENT ON ROOF & FR DOORS 28. BASE POLICE PREP PKG - 65A (NA WITH 66F PDB) 29, POLICE PREP PKG - COMPLETE w 58P (NA WITH 66F POB) 30. VISJB/LlTY PKG - 6SW &68P (REQ 68P PKG> INCLUDES SSP 31. VISI BI L1TY BASE PKG - 65N (REO 65A.INCLUDED -NA W/68p OR 66F) 32. READY FOR THE ROAD WIRING PKG 65U (LATE AVAILABILITY) 33. AUTOMATIC FIRE SUPPRESSION SYSTEM 60S (LATE AVAILABILITY 34. FRONT POWER DISTRIBUTION BOX (POB) 66F 36. GRILL LAMP, SIREN t. SPEAKER WIRING 172 36. LAMP PRE WIRE PKG 476 3.7. ROOF WIRING, HoLE IN ROOF 187 38. ROOF WIRING, NO HOLE IN ROOF 189 39. RADIO, 2 WAY PRE WIRE (FR SPKRS INOP FOR AMlFM) 946 40. LOCKING GAS CAP 54G 41. DEUVERY .50 per mile one way $.50 X 42. LAMINATED SECURITY SIDE GLASS 68G 43. PLASTIC TRIM RINGS (AFTERMARKET - NOT INSTALLED) 44. TRACTION CONTROL 553 45. FRONT DOOR MOLDINGS INSTALLED BY FACTORY 96~ 46. DEALER INSTALLED FORD REMOTE ENTRY W/2 KEY FOBS 47. DEALER INSTALLED FORD AMfFM WI CASSETTE & SINGLE CD . miles = TOTAL OF ALL OPTIONS ADDED TO ORDER..................... ..,...... . SERVICE MANUAL $ 80 ELeCTRICAL MANUAL $ 55 EMISSIONS MANUAL PARTS MANUAl [[:11 v00c-cc-J3G 327 258 163 56 159 163 (1 08) (86) (30) Lf9 S- 43 138 129 77 69 30 o 17 275 o (194) (82) 103 o 22 387 387 387 598 1716 2572 2185 APPROX 3600 APPROX 2225 82 o 39 168 73 39 9 952 953 955 254 50 202 o 265 492 $ $95 $175 /fL,3 . -5'"'~ Lf3 ~9 -e- /7 A ~ o p;~ ~.=J.9 7 !:Jd; 39 -B- m'd %86 9~~961S~9'!" v~;ll v00c-cc-J3G 2005 CROWN VICTORIA POLICE INTERCEPTOR PACKAGED OPTIONS/EMISSIONS READY FOR THE ROAD PACKAGE' (65U) (LBte COMPLETE POUCE PREP PACKAGE (68P) $1716 Availability) ON HOLD APPROX $3600 Availability: AVlliiabllity: . Optlonaf for all arrays . Optional tor all arrays Includes: . Inc;llIde.s: . (2) front stroOe butb5 and (2) rear strobe bultns, l~tall6d In . (2) front strobe bulbs and (2) rear strobe bulbs, Installed in marker lights and taillight lenses . mar\(Qr light.\; and taillight Igns;Qj; . Wiling harmttiti including Ihtl following Iwrmi; . Wiring harness including the following items: (6) strobe cabltl3 - shielded and grounded pre-run to - (6) strobe cables - shielded and grounded pre-run to marker lights. taillight lenses and front grille marker lights, taillight lenses and front grille Glove Box Power Distribution Canter 50..amps: fused In Glolle Box Power Distribution Center 50-amps( fused In engine compartment (5) power and ground WIres for engine compartment. (5) power and ground wIres for customer use. (5) fuses (2 battery and 3 Ignition cusromer use. (5) fuses (2 battery and 3 Ignition powe~) powerEld) TrucK Power CISlrlt>utlon Center 50-amps, ruseclln Truck Power DistrIbution Center 50-amps. fused In engine compartment (5) power and ground wires for engine compartment. (4) power and ground wires for customer use (5) fus~ (2 battery end 3 Ignition cusromer use. (4) fuses (2 battery and 2 ignition powerod) . . powered) 50-Amp battery circuit and ground acceSSIble at 50-Amp battery circuit and ground accessible at console base only console base on Iy 50-Amp battery circuit and ground accessible at . 50-Amp battery circuit and ground accessible at console base or trunk. Available In trunk from pigtail passenger kick panel or trunk for radio communications harness (2) extra circuits pre-run to front of vehicle accessible (2) 50-Amp battery circuits and ground acool!ISlble at 3t ooneolo or trunk trunK only. Available In trunk rrom pigtail harness (4) extra circuits pre-run from the engine compartment 50-Amp battery circuit and ground accessible at to the console (one circuit Is heavy gauge for additional passenger kick panel or trunk for radio communications battarv or jJround connection) 30-Amp Ignition circuit acc:eGBlble SIt trunk only. (4) extra circuits pre-run from the console to the trunk Available in trunk from pigtail harness · Alternating headlight lasher Siren/speaker wiring pre-run to front of vehicle with · Console-mounting platform waterpack connector. Available In trunk from pigtail Hidden manual door lock plunger located In door frame harness . Truck air circulation fan (2) extra circuits pre-run to front of vehicle accessible · Dual trunk storage boxes at console or trunk . Rear trunk communication service tray, slides on heavy Horn/siron n:llay circuit avaJlable at <:on3OIo or trunk duty tracks. Shipped with secured spare tire (4) extra circuits pre-run from the engine compartment · Strobe power supply, 6.head with front shul-off to the console (one circuit is heavy gauge for additional . (2) high IntensJty flashIng rear deck LED lights with hilttAry or Qrollncl !"'.nnnAr:tlon) matcnlng Interior COlor hOusings (4) extra Circuits pre-run from the console to the trunk · Lighting relay center . Alternating headlight flasher - control wire accessible at . LightIng and siren controller - programmable with 4-positlon console for connection to customer supplied positive control elide cwitch. (13) illuminotod buttonc ::Jnd (6) ciron tonoc switch box (microphone kit nol included) . Console mounting platform . RJ 11 6erlal cable pre-nm from console to trunk . Center wiring conduit · Remote siren amplifier Hiddon m:lnuQI door look plunger IOc;;lted in door frame · (2) grille strobe lights . Trunk air circulation fan · 1 ao-Watt siren/speaker . Permanent rubber tie down strap Not available with: . Dual trunk storage boxes · Cloth Split Bench Seat (P) . Rear trunk communications 5ervlce tray. slides on heavy · Front Power Distribution Box (66F) and Police Power PIgtail duty tracks. Shipped with secured spare tire (119) Not available with: · Complete Police Prep Package (SSP) . Clulh S!-,Iil B~fl\.:h S~tll (P) . 8ase Visibility Package (65N) . Front Power Dlstributlon Box (66F) and 179 Police Power · Visibility Package (6SW) Pigtail Deletes: . Ready for the Road Package (65U) . Ughtbar connector and reer power aCCElS$ point Deletes: . . L1ghtbar connector and rear power access pOint 10115/04 VISIBILITY PACKAGE' (6SW) A vaiJabJl/ty: . Optional for all arrays Includes: $2572 TOTAL · StroM power supply, b-naao wltll rront Shut off · (2) hIgh intensity flashing rear deck LED lights with matching interior color housings · Visibility ~itch ponol inoluding (4) posItion slide switch and (4) rocker switches · Lighting relay center for use with visibility switch panel - controls up to (8) light bar fundlons RequIres: · Comple1e Pollee Prep Package (68P) Not Bon/labia wIth: . Ready for the Roaa PaCKage (65U) · Power Distribution Box (66F) . Police Power Pigtail (119) . Cloth SpIlt Bench Seat (P) Deletes: . L1ghtbar connector and rear power access points $ 856 + 1716 (REQ 68P) '. . . 2005 CROWN VICTORIA POLICE INTERCEPTOR PACKAGED OPTIONS/EMISSIONS AUTOMATIC FIRE SUPPRESSION SYSTEM (60S) (Late Ava/labll/ty) APPROX $2225 Availability: . OptIonal for all arrays ON HOLD TILL spn I NG Includes: . ~utometlc Fire Suppression System with manual override lnoJudoc: Manual override switch for Fire Suppression System mounted on headliner Fire SUDPresslon System status Indicator light Installed in the instrument panel NOTE: See www.CVPI.com webs/Ie for comp/ere Fire Suppress/on System Information \70'd %86 ,..., 10/15/04 . . BASE POLICE PR.EP PACKAGE (65A) $ 598 A vallab1JJty: . Opt1onal for on tln-BYS Includes: . (2) fran~ strobe bulbs and (2) rear strobe bulbs, Installed (n marker hchts and tallliQht lens96 . Alternating headlight flasher . WIring hamess Including the following items: (6) strobe cables - shielded and grounded pre-run to marKer IIgh'lS. taillight lenses and front grille Glove Box Power Distribution Center 50-amps, fused in engine compartment. (5) power and ground wires for cuetomer uce. (6) fucoc (2 b::lttory and 3 IgnltJon powered) Truc.:k Power Distribution Center 50-amps. fused in engine compartment. (5) power and ground wires for customer use, (5) fuse$ (2 battery and 3 ignition powered) . 50-Amp battery circuit and ground accessible at con=lolo b-a~o only 50-Amp battery circuit and ground accessible at console base or trunk, AvaJlable In trunk from pJgtall h~rnA!,g (2) 50-Amp battery circuits and ground accessible at trunk only. AvaUable in trunk from pigtail harness 50-Amp battery circuit and ground accessible at passenger kiCk panel or trunk tor radiO commUnications 30-Amp ignition circuit accessible at trunk only. Available In trunk from pigtail harness . Sirenlii.poOlkGr wiring pr~run to front of \lel'\lcle with waterpack connector. Available in trunk from pIgtail harness (2) extra circuits pre-run to front of vehicle accessiDle at console or trunk Hom/slren relay circuit available at console or trunk ~4) extra circuits pre-run from the engine compartment lO tho c.on~ole (one circuIt Is heallf gauge for tu:JditlulI~1 battery or ground connection) (4) extra circuits pre-run from the console to the trunk . Alternating headlight flasher - control wire accBsGlblB at co~sole for connection 10 customer supplied positive control SWitch box . Deletes Iightbar connector and rear power access point Nor available wIth: . Front Power DistriDution Box (66F) and 179 Police Power Pigtail . 9[[961S[9L. \7[:11 \700c-cc-J3G BASE VISIBILITY PACKAGE' (65N) Availability: . Optional for all alTays Requires: . Base Police Prep Package (65A) Includes: . (2) front ctrobo bulbc and (2) roar ctrobo bulb!:, inet3l1ed in marker lights and taillight lenses . Wiring hamess indodlng the following Items: (6) strobe cables - shielded and grounded pre-run to marker lights, taillight lanses and front grille Glove Box Power Distribution Center 50-amps. fused In engine compartment (5) power and ground wires for cutitomer Uti6. (5) fUtie::; (2 battery and :3 Ignition powered) Truck Power Distribution Center 5O-amps, fused In ~noine r.:omp~rtment. (4) power ~"d around wirljs for customer use, (4) fuses (2 battery and 2 Ignition powered) 50-Amp battery circuit and ground accessible at console base only 50-Amp battery circuit and ground accessible at passenger kick panel or trunk for radio communications (2) e)(\ra cirwita pre-run to front of vehicle s<:;OG3Sible at ronsola or trunk Horn/siren relay circuit available at console or trunk (4) extra circuits pre-run from the engine compartment to the console (one circuit is heavy gauge for additional bettery or ground connection) (4) ex.tra circuits pre-run from the console to the trunk . AlternatIng headlight flasher - control wfre accessible at console for connection to ClJstomer supplied p05itive control switch box . Console-mounting platform . Rear flxed tray - holds supplied lighting components . Strobe power supply. 6-head with front shut-off . (2) high Intensity flashing rear deck LED lights with matching interior color housings . Vlslbillty switch panel Including 4-posilion slide switch and (4) rocker switches . lleadlllmp f1Z1~hor modulo to intcrconnoct diro<;tly with crown harness . Lighting relay center for use with vislbllity switch panel - controls UP to (8) IiQht bar functions Not available with: . Cloth Split Bench Seat (P) . Front Power Distribution Box (66F) and Police Power Pigtail <1TS) . Ready for the Road Package (65U) Delotes: . Lightb:ir connQctor ~nd roar pOWGr aCOOGC point NOTE: Ford Pollr:e Interceptor PackBges (65A, 65N, 65U, 65Wand 6BP) are covered under new warranty, 3 Yf'BTs/36,OO() miles except where noted. Strobe bulb warranty, 1 year/36,OOO mllos. Siren/speaker walTBnty, 2 )'8l1r/36,000 miles. $1587 + 598 (REQ 65A) $2185 TOTAL Customers are required 10 order rear deck LED and grille stroDe lens colors that are appropriate for their state. Red/Blue rear LEDs and grille strobes are standard. Other color combinations may be requested at time of order by notifying Masterack/Crown Technical Assistance @ 1-866- 402-6838 . STAFF REQUEST ITEM Department: Public Works I Date: 12-20-04 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to get quotes on capital outlay items that are not on State Bid. Most items take 3 to 4 months for delivery. Streets Shop Improvements - tire equipment, benches, racks Parks Park Improvements at various parks - playground equipment Portable skateboard ramps Sewer Dept. Lift Station Upgrades - replace pumps and controls at various stations . FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2005. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. . Submitted by: /~ ~ . _ /U-: Date: /J / / /~/:2u:/oV AUTHORIZING OBT ANING QUOTES FOR PURCHASE OF ITEMS NOT AVAILABLE ON STATE BID FOR PUBLIC WORKS DEPARTMENT BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the purchase of requested equipment not listed on the 2005 State Bid is hereby approved and that such equipment is purchased after receiving quotes. Various park playground equipment, portable skateboard ramps, pumps and controls for various lift stations, tire equipment, benches and racks Adopted by the City Council of Stillwater this 4th day of January 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . . . STAFF REQUEST ITEM I Department: Parks and Public Works Date: December 20,2004 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to order and purchase the following equipment under the State Bid. Street Dept. Dumptruck Street Sweeper Parks Dept. Lawn Sweeper 1 ton Dumptruck FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2005. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: /~ v -- ~- ~ L/------- I Date: 12-20-04 AUTHORIZING PURCHASE OF EQUIPMENT FOR PARKS AND PUBLIC WORKS DEPARTMENT BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the purchase of the following equipment under the State Bid for 2005 is hereby approved. Dumptruck, Street Sweeper, Lawn Sweeper, and 1 ton Dumptruck. Adopted by the City Council of Stillwater this 4th day of January 2005. Jay L. Kimble, Mayor Attest: -- Diane F. Ward, City Clerk . . . , . . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director December 27, 2004 Appeal of Planning Commission's Decision Regarding Variance for Construction of Single Family Residence on Existing Vacant Lot. Case No. Vj04-94. Background. The Planning Commission held a public hearing on the variance request December 13, 2004. The variance is required because of the steeply sloped condition of the lot (see site survey). The site slopes steeply to the east resulting in the need for variances to the front and rear yard (steep slope) setbacks. The Planning Commission reviewed the request and expressed concern mainly for steep slope setback. The residence is sited over the 24%+ sloped. Neighbors spoke in opposition to the variance (CPC minutes enclosed). Some Commission members felt that the applicant has addressed the site issues with the size, design and location of the proposed residence. Other Commission members felt the slope setback was to significant to approve. The Planning Commission voted 3-3 to approve the variance. The applicant has appealed the Planning Commission's variance decision to the City Council (January 4, 2005). Recommendation: Reconsideration of Planning Commission's decision. Conditions of Approval: 1. The applicant shall pay hook-up fees for water and sewer services. Attachments: Planning Commission staff report and minutes of December 13, 2004 and Letter of Appeal and applicant package. , ~ PLANNING APPLICATION REVIEW FORM CASE NO. V/04-94 . Planning Commission Date: December 13, 2004 Project Location: 1307 North Broadway Comprehensive Plan District: Single Family Zoning District: RA Applicants Name: Jeanne Haapala and Nancy Walsh Type of Application: Variance Project Description: Variance to steep slope and front yard setback requirements for construction of a single family residence. Discussion: The request is to construct a single family residence on an existing lot. The existing lot does not meet current developable lot area requirements but was established many years ago. This past year, sewer and water services were extended to the site and provide city water and sewer service. Much of the lot is in slopes greater that 24 percent (steep slopes). The City RA zoning regulations and . conservation regulations require 30 foot setbacks from steep slopes and the front property lines. The proposed structure is setback 25 feet from the front property line and located over the steep slopes to the rear of the site. The size and location of the structure minimizes development impacts on the site. The structure is in character with the neighborhood. As proposed, trees other than those in the construction area will be preserved. Recommendation: Approval Conditions of Approval: 1. The City Forester shall review site development plans for tree impacts and protection of existing trees. 2. A drainage, erosion control plan shall be prepared as a part of the site development plans and reviewed and approved by the City Engineer when the building permit is issued. 3. The house shall be painted or stained an earth tone color. 4. A front yard landscape plan shall be provided for review and approval with the building permit plans and installed before residence occupancy. 5. No trees other than those in the residence structure building site shall be removed .without Community Development Director approval. . . Attachments: Applicant package Findings: 1. That a hardship peculiar to the property, not created by any act of the owner, exists. In this context, personnel financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. 2. That a variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors. 3. That the authorizing of the variance will not be of substantial detriment to adjacent property and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. . . CPC Action on 12/13/04: Denied 3-3 City of Stillwater Planning Commission December 13, 2004 . braced it. He also redid the roof, added eaves and added a carport. He said he is asking that he be allowed to keep the roof on the deck and move the carport inside the property line. A number of photos and drawings were included with Mr. Buettner's application. Mr. Junker asked if he had obtained building permits for the deck or carport. Mr. Buettner replied he had not. Paddy Danaher, 1723 N. Second St., said she hopes there is a registered survey, as it appears some of the structure might be on her property. She also spoke of a concern regarding erosion when building occurs in the ravines. She also spoke of a concern that the deck will become more of the house - a three-story structure. Mr. Teske asked if there was a survey. Mr. Buettner said he had looked for survey benchmarks and could find none. Mr. Junker moved approval with the carport set back off city right-of-way to a point to be determined by the building inspector. Mr. Turnquist seconded the motion. Mr. Russell expressed a concern about property lines. Mr. Turnquist moved to continue the case until a survey is completed; Mr. Dahlquist seconded the motion. Mr. Junker withdrew his motion of approval; Mr. Turnquist withdrew his second. Motion to continue passed unanimously. The applicant agreed to grant a waiver to the 60-day action timeframe. . Case No. V104-94 A variance to the front and steep slope setback (front - 30 feet required, 25 feet proposed; steep slope - 25 feet required, 0 feet proposed) and variance to the developable lot size requirement (10,000 square feet required, about 5,000 feet existing) to construct a two-story residence on Lot 39, Block 7, Carli and Schulenberg Addition (between 1221 and 1306 N. Broadway St.) in the RA, Single Family Residential District. Jeanne Haapala and Nancy Walsh, applicants. The applicants were present, along with their architect Steve West of Lansted Homes. Ms. Haapala explained their request is to build a two-story bungalow designed to fit the character of the neighborhood. Because of the slope of the property, the variance is needed for the developable lot size. Two small retaining walls would be constmcted to the rear of the house, and impact to trees on the site would be minimal, she said. Ron Christopherson, neighbor to the west, noted the property drops off "to nothing," so the house will be right on the road. He also noted the property had been filled in the past. And he stated a developer owns property to the south and will likely be asking for the same thing if this proposal is approved. . 3 . . . City of Stillwater Planning Commission December 13, 2004 Mr. Junker, Mr. Peroceschi and Mr. Dahlquist all spoke of a concern about the slope of the property. Mr. Dahlquist noted that the City has an ordinance protecting steep slopes for a purpose. Mr. Russell pointed out that the lot in question is a lot of record. Mr. Gag suggested this is a classic example ofthe definition of "hardship," and he said he thought the plans were well thought out. Mr. Teske said there is more to a lot than the buildable area - open space, for example. Mr. Teske also pointed out this is a lot of record; a drainage plan will be required addressing a major concern in that area. Mr. Turnquist agreed that the applicants/architect did a good job with plans to fit the site. Mr. Turnquist moved approval as conditioned. Mr. Teske seconded the motion. Motion failed on a 3-3 vote, with Mr. Turnquist, Mr. Teske and Mr. Gag voting in favor and Mr. Junker, Mr. Peroceschi and Mr. Dahlquist voting against. Case No. V/04-95 A variance to the accessory use square footage requirements (1,000 square feet allowed, 1,900 square feet requested) for constmction of a new residence with a two level garage at 3180 lIo Way in the Lakeshore Residential District. Mark Lindeberg, applicant. Present were Mr. Lindeberg and his builder, Randy Cernohous of McDonald Construction. Mr. Lindeberg explained he is combining two lakeshore lots into one lot of record. As perceived from the street, the garage will appear to be less than 1,000 square feet, he said. Most of the discussion centered on the request to have a garage door at the rear of the stmcture. Mr. Lindeberg said the space would be used for storage, but at some point he might want to partition the space into a therapy room or theater room. The garage door, he said, will look like two carriage doors. Mr. Gag asked if there were plans for any other accessory stmctures. Mr. Lindeberg stated there were none. Joe Fogarty, 3160 Ilo Way, said he had no objections to the plans. However, he said he would like conditions added that there be no other accessory structures and no future subdivision of the property. Mr. Lindeberg said he had talked with other neighbors and no one objected to the plans. Most of the discussion centered on the reason for installing the garage door at the rear. Mr. Teske noted that Mr. Lindeberg's future plans would not require a garage door. Mr. Junker stated he liked the design and pointed out it would be difficult to reach the space by a second driveway. Mr. Junker stated he liked Mr. Fogarty's suggestion regarding the condition of no other accessory buildings. 4 Dec-28-2004 12:02 From-PETERSON FRAM BERGMAN 6512281753 T-474 P.002/004 F-450 Warren E. peterson lerorne P. Filla Daniel Will Fr"m CleM A. I?>erllman lohn Michael Miller Michael T. Oberle Steven H. Btull~' paul W. F..hninll" Cameron S. McL~lland Andrew P. Muller PE"'l'~. ~}~AlYP~~)~BERGMAN ,ifM;:fI.-.J111l1:J;.....~ tlo.'.'. ill. jj _,~""""J[" .:1It.. ..D Suite ,00 SO Filth St. E. St. Paul. MN ')<;101-1 ,Q7 I C>? 1) 2Q 1-8<>5<; Ib'Hl228-17'i3 facsimile . www.pfb-pa.com RECEIVED I DDEtPi~ ~6~O-6'107 December 28, 2004 Mayor Jay Kimble and the Stillwater City Council City of Stillwater 216 North Fourth Street Stillwater, M N 55082 COMMUNITY DEVELOPMENT L DEPARTMENT J VIA FACSIMILE & U.S. MAIL RE: Haapala/Walsh Variance Application Dear Mayor Kimble and Members of the Stillwater City Council: Our firm represents Jeanne Haapala and Nancy Walsh in connection with their application for ~ variance. I have reviewed the following data: 1. The Planning Administration Application Form. 2. Variance Application Booklet prepared by Haapala/Walsh. 3. Planning Staff Memo dated 12/13/04 recommending approval of the Variance. . 4. Miscellaneous correspondence from neighbors in support of the Application. 5. City Zoning Code provisions relating to RA-One Family District; Conservation Regulations; and Variance Process and Standards. At the Planning Commission Meeting on the 13ttl day of December, 2004, a motion was made to approve the Application. The vote on the motion was three in favor and three opposed. No other motions were made and, as far as I can determine, the Planning Commission did not make any findings. I have not seen a draft of the Planning Commission Minutes. Consequently, this matter comes before the City Council with a positive recommendation from the Staff and without recommendation from the planning Commission. : It is my understanding that the composition of the Planning Commission includes a City council Member. In this particular case, the Council Member voted against the motion to approve the Application. I point this out because the City's appeal process indicates that the 'appeal shall be reviewed de novo by the City Council (Stillwater Code 31-1, Subd. 29 (20) (d) (l). In a legal context, me term "oe novo" meCln:;i ClneWj giving no deference to a lowQr court's . '",LSO APMrrru:> IN WISCONSIN . . . Dec-28-2004 12:02 T-474 P.003/004 F-450 From-PETERSON FRAM BERGMAN 6512281753 December 27, 2004 Page 2 findings; or a new hearing of the matter conducted as if thE! original hearing had not taken place (Black's Law Dictionary Seventh Edition). The concept of de novo review is based on the assumption that the members of the reviewing body did not take part in the original d~cision. In regard to the HaapalalWalsh appeal, the integrity of the de novo review process, as defined in the Stillwater Code, would be better served if the council member who participated in the Planning Commission's review did not participate in the City Council's review. The City's variance standards (Stillwater Code 31-1, Subd. 30 (2) (d) parallel those contained in the State's enabling legislation (M.S. 462.357, Subd. 6(2)). Essentially, the applicant for a variance must show the following: 1. The hardship is peculiar to the property and not created by the applicant. This standard relates to the pre-existing condition of the property. The size of the lot, the shape of the lot, the grade of the property, and the soil conditions of the property could be factors that suggest unique circumstances. Rowell.Jl:...BQ~rd of Adiustm~nt of the Citv of Moorhead, 446 N.W.2d 917, Minn. App. 1989; Saestetter v. City of St. Paul, 529 N.W.2d 488, Minn. App. 1995. 2. The variance is necessary to preserve a substantial property right and, if granted. would not constitute a special privilege. In order to satisfy this standard, the applicant must show that he/she is requesting to use the property in a reasonable manner that is otherwise prohibited by a strict application of the City Code. The property owner does not have to show that there is no other reasonable use for the property. (Rowell supra). In my opinion, prohibiting ~ny development of this property, which would result from a strict application of the City's regulations, would be unreasonable. Development of the property for a modest single-family dwelling which is designed to fit the lot is a reasonable use. 3. Granting the variance would not be a substantial detriment to the adjacent neighborhood (see neighbor letters in support of application); and would not materially impair the purpose and intent of the City's Zoning Code (the property would be developed for a permitted use within the RA-One Family District). '1 would also like to raise concerns relating to fairness and equal protection. In the case before the City Council, the parcel for which the variance is requested has been in existence for 80 Dec-28-2004 12:02 From-PETERSON FRAM BERGMAN 6512281753 T-474 P.004/004 F-450 December 27, 2004 P~ge 3 . or more years and was created when a prior City Council approved Carli and Schulenburg's Addition. The City's conservation regulations which are the subject of the variance request indicate that some parcels which had received preliminary approval prior to the effective date of the conservation regulations would be exempt. In particular, Section 31-5, subd. 3 (9) states that the regulations would not apply "to any new development that has been given preliminary plat or PUD approval prior to the effective date" of the regulations. If some more recently created lots were excluded from the regulations, why not a lot created more than 80 years ago which otherwise complies with the City's regulations? Recently, the City extended sewer and water connections to the property. Someone must have thought that the property would be developed and that the utilities would be connected. On December 21, 2004, the City advised the property owners that a Notice of City Water and Sewer Availability had been recorded with Washington County. The Notice was filed to make future purchasers aware of the pending obligation and to Ilassure collection at a later date". This is another indication that the City has treated this property as if it could be developed. It is unlikely that this parcel can now be sold without requiring the Sellers to escrow the connection charges which are accruing interest and which c,ppear to be more than twice the special assessments which were levied on the same projectfor single family lots of the same size that had already been developed. . ~ased upon the facts and circumstances in this particular case, the applicant respectfully requests that the City Council approve the variance application. JPF:dra cc: Larry Hanson (City Administrator/Finance Director) Steve Russell (Community Development Director) Dave Magnuson (City Attorney) Jean Haapala (via e--mail) f':\LISers\OENISE-R\jpf\L.tr to RI.l~lI re Haapala (l2-28.04),wpcI . '. , " PI:ANNING ADMINIS. _ ATION APPLICATION FORI.. Case No: ~/ a. L/ -1 t/ . Date Filed: j)/ )00 / Fee Paid: 11/;; '-1/ /}If Receipt No.: / '1--010 - ACTION REQUESTED . COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STillWATER 216 NORTH FOURTH STREET STillWATER MN 55082 Special/Conditional Use Permit X '. . Variance' _ Resubdivision Subdivision* Comprehensive Plan AmendmE Zoning Amendment* Planning Unit Development * Certificate of Compliance The fees for requested action are attached to this application. *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e'l photosl sketchesl etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Councill twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete applicatior. supporting material will delay the application process. . Co ({{ 4 5ehCl!€11!JfJffs4f!f\ PROPERTY IDENTIFICATION . Lot 3CY,8 {oelL. --, Address of Projec(X~XX BroarluJqJ 5i-. N Assessor's Parcel No. ai, D3D.dD. '-I</,ODI3 Zoning District tA- ,Description of Project S( ~(-t. --fa /1ft;'!!) (GEO Code) "1 hereby state the foregoing statements and a/l datal information and evidence submitted herewith in respectsl to the best of my knowledge and belief, to be true and correct. I further certify I will comply I the permit if it is granted and used. " Properly Owner JfUh,M Hai1,vv'/(L / MJ.JW.LlJ..Msh.Representafive Not. u^der ~orrfrilk 3. ~ j~S6 J a '{.-It1 rS' 'fUne,,. Mailing Address I 0 I V rOOUU)(l([ IV. Mailing Address . -../ City - State -Zip Si; Ii W~Ur: Wt/lJ 55 o~;;). f-/oywe {p 51 - 'i 3 q - 7&45 ' Telephone No. IIJDrfLl,TI{)hP!~ &5/- 490-l{ba/ Signature n 1Signature is required City - State - Zip Telephone No. Signature (Signature Is required) . lot Size (dimensions) J2 x 1.2Q Land Area III d. ') () Height of Buildings: Stories Principal A.. Accessory Feet ~~ I (fL"* SITE AND PROJECT DESCRIPTION -tUtlshecl -* Total Building floor area d.,15B 'if square feet Existing .....e--. square feet Proposed ~ ~,'101 square feof -t Paved Impervious Area a,Q77square fe No. of off-street parking spaces I-..f (lft Cj * Se ~ clceulYleAc6 a'f1llaluecL H:\mOlamara\sheila\PLANAPP .FRM May 1, 2003 " m 42 " '" I ~ ~'Sl 1~ IS'- '" l!3 I r" N Z \" I 0 ~ ~ m 0 I 150 0 ~ L 41 !" 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R10W Vicinity Map i , o 174 Scale in Feet Thil drawing is,.....uI 01 a COfIIlliIalion and "'llroduclion 01 land rwco.u... u..." apptIarinyarioulWilSlling\ooCounlyalfoall 1'hellrvwing.houlllb...M/f.........'- purpo....only WuhinglonCounly.noI ....~f(lf...y~_ Source: WashinglonCournySurw)'ll".orroc:e PtIDIKI(651}'(J0..6875 PlIn::elllalabasadonAS400informalion curTanlllvough:Seplernber30.2004 Map pmlade No.-.ber 29, 2lX).4 . r . . . r ~~. .water "~.. --~--=:: ~ THE BIRTHPLACE OF MINNESOTA ~ NOTICE OF PUBLIC HEARING VARIANCE Notice is hereby given that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, January 4, 2005, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street, to consider an appeal of the Planning Commission's decision on a request from Jeanne Haapala and Nancy Walsh for a variance to the front and steep slope setback (front - 30 feet required, 25 feet proposed and steep slope - 25 feet required, 0 feet proposed) and a variance to the developable lot size requirement (10,000 square feet required, :1::5,000 square feet existing) to construct a two-story residence on Lot 39, Blk 7 Carli and Schulenbergs Addition (between 1221 and 1307 North Broadway Street) in the in the RA, Single Family Residential District. Case No. V /04-94. All persons wishing to be heard with reference to this request will be heard at this meeting. Steve Russell Community Development Director Publish: December 24, 2004 CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . Date: December 17,2004 Submitted To: Mr. Steve Russell, ConmlUnity Development Director Stillwater Mayor and City Council From: Jeanne Haapala and Nancy Walsh Ph.D., applicants 1307 Broadway Street N Stillwater, MN Purpose: Appeal of Planning Commission Case V/04-94 This document is intended to address the objections raised during the discussion of our variance application at the Planning Commission meeting last Monday night, and to provide additional information for your consideration. Also provided with this letter are 12 copies of the original variance application packet. We renew our request through filing this appeal, and respectfully request that the City Council consider the following: . 1. The staff report findings state, and we agree that: · "A hardship peculiar to the property, not created by any act of the owner exists". · "A variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors". · "Authorizing of the variance will not be of substantial detriment to adjacent property and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan". 2. The above criteria are present in the ordinance to give guidance on the review of variances and their application must be considered given these regulations/provisions. 3. Our proposal met each of the conditions necessary for the variance, as evidenced by the staff recommendation and materials submitted in the application packet. None of the Planning Commission objections indicated that we have not met the required conditions. 4. Our proposal is a responsible/respectful solution to the hardship present on the site. 5. Extraordinary measures are not necessary to construct the proposed home. Two small retaining walls near the Southeast corner of the home will be constructed to retain the slope at that corner of the home. Both retaining walls will be less than 4 feet tall, and are consistent with standard walkout homes. . 6. The proposed use is consistent with the RA zoning of the property (single-family). 1 . . 7. The lot has been a legal lot of record dating to before 1916. · The lot is not a remnant parcel. · Presumably the lot was subdivided under regulations in place at the time, with the assumption that the lot would be developed. Understandably, the regulations have evolved over time, and as such a variance process is provided in the ordinance to evaluate existing parcels with regard to more recent regulations and to determine whether strict enforcement would prohibit development under the current zoning. · Most of the homes in the neighborhood were constructed under different re gulations/ guide I ines. · The proposal is consistent with use enjoyed by parcels in the general vicinity, and in some instances will be in greater compliance with the regulations than some homes built in the past 1] years. 8. The value of the property, as recorded at Washington County, does not reflect the value of a remnant parcel. The 2004 market value is $] 27,000. . 9. Unless some relief is granted from the requirements, then substantial property rights cannot be enjoyed. Excerpts of the City of Stillwater's variance application packet state: · There are occasions when the strict application of such standards may be inappropriate because of special characteristics of the property. · It provides for adjustment where special or extraordinary circumstances applying to a parcel of land or building that prevent the property from being used to the extent intended by the zoning. · Special circumstances include size, shape, topography, vegetation etc. · Said circumstances or conditions are such that the strict application of the provisions of this ordinance would deprive the applicant of the reasonable use of such land or buildings. 10. Staff recommended approval of the application with 5 conditions. We agree to each of the conditions recommended by the staff. Those conditions are: · City Forester shall review site development plans for tree impacts and protection of existing trees. · A drainage/erosion control plan shall be prepared as part of the site development plans and reviewed and approved by the City Engineer when the building permit is issued. · The house shall be painted or stained an earth tone color. · A front-yard landscape plan shall be provided for review and approval with the building permit plans and installed before residence occupancy. · No trees other than those in the residence structure building site shall be removed without Community Development Director approval. . 1 ]. The Planning Commission chair and two other members of the commission agreed that characteristics of the lot cause it to meet the very definition of hardship. 2 . . ] 2. Several neighbors along N Broadway have written and signed letters of support for the proposed home and the variance request. Copies will be provided to the staff and City Council at the Council meeting. We would also submit for Council consideration, responses to objections that arose during the Planning Commission discussion or by one member of the audience. 1. One Planning Commission member questioned the accuracy of the survey, specifically the topographic data. · The statement is not based in fact. · Stack Land Surveying, a registered land surveyor that has done considerable work in Stillwater, prepared the survey submitted with the application. · The surveyor certifies the survey and his seal is affixed on the document. · The surveyor used actual elevations to draw the topographic characteristics of the property. · The data represented on the survey line up with Washington County data, with one exception. The existing rock shelf represented in our survey (and present on the site) is not shown in the County data. . 2. The same Planning Commission member stated that the home would be "cantilevered out over the slope". · The statement is not based in fact. · The site plan presented on page F -I of the application packet clearly shows where the home is located. The first 8 feet of the uppermost portion of the slope at the NE corner of the home provides for a limited walkout. · At the time of the Planning Commission submission, and in response to a recommendation from staff, we had staked the proposed front of the home only. As of Tuesday morning, December 14, we have staked the rear wall of the house as well to further illustrate the minimal use of the slope. · The proposed home would be constructed closer to the street than the existing home at 1307 (the adjacent home to the N), and that home is not "cantilevered" out over the slope even though it does encroach onto the slope more than the proposed home for lot 39. · Two homes constructed in the last] 1 years on Riverview Drive (in the same neighborhood) were constructed entirely on a slope greater than 25%. These homes have considerably more encroachment onto sloped areas than our proposal (located at ]413 and 1425 Riverview Drive). 3. One Planning Commission member remarked upon the building moratorium that had been in place due to environmental hazards of septic systems on a slope. · An extension of the City's sewer and water system has been installed and stubs have been provided for this lot. . 3 . . 4. A member of the audience claimed that the proposed home would be "right on a narrow roadway", and that the garage constructed at 1307 (the adjacent property to the North) was also "right on the road". · The two statements are not based in fact. Actual measurements demonstrate their maccuracy. · The proposed home would be 25 feet from the front lot line and approximately 33 feet from the paved surface of the roadway. · The garage at ] 307 is more than 30 feet from the front lot line and approximately 38 feet from the paved surface of the newly constructed roadway. · In addition, the proposed front setback was based on a staff recommendation that from the City's perspective it would be seen as more desirable to locate the home closer to the street to further remove the home from the slope. We amended our proposal and moved the home 5 feet closer to the street based on that advice. · A number of homes in the surrounding neighborhood are constructed closer to the street than the 30-foot front setback, particularly on N First and N Second streets, and directly across the street from lot 39. . 5. According to aerial mapping with lot line overlay obtained from Washington County, the home directly across the street (on the NW corner of N Broadway and St. Croix) is built immediately adjacent to the road right-of-way of both adjacent streets. In addition, the home is closer to the paved surface of the roadway for both N Broadway and St. Croix than the proposed home on lot 39. (Note: The roadway is constructed in the eastern edge of the right-of-way.) We have evolved considerably in our desires for our future home. Once we purchased the lot, we started over with the desire to plan a home specifically for that site, using the best alternatives possible to design a home that would be respectful of the site and the neighborhood. The proposed home has little resemblance to our original ideas before purchasing the property because those original desires would not have been appropriate for this site. · The desire for a rambler was replaced with a two-story that would minimize the footprint. · The desire for a larger garage was replaced with a smaller one because it is the right thing to do. · The desire for a simpler roof design (and the resulting lower construction cost) was sacrificed for a bungalow design with a front porch and dormers. · Square footage was sacrificed because it makes sense for the site, and because it helps pay for the design elements that make the proposed home fit into the neighborhood. · Each of these changes is the right thing to do on this site. . 4 t . Please note that this item was neither approved nor denied by the Planning Commission, because there were 3 votes in favor and 3 votes against the motion for approval. This matter now comes to the City Council without a recommendation from the Planning Commission. In addition, the only findings presented at the Planning Commission meeting are contained in the staff report, which recommends approval. The Planning Commission did not make separate findings at the meeting. We sincerely thank you for your consideration of our request. ., /jl/ I .. )/tf!flr" {J dll (Ill! (t Jeanne Haapala Nancy Walsh Ph.D. ]307 N Broadway 651-439-7645 home . . 5 Diane Ward .rom: ent: To: Cc: Subject: Robert T. Gag [RobGag@tierneybrothers.com] Tuesday, January 04,200512:13 PM Diane Ward Steve Russell FW: Steep slope ~ Steep Slope 1 4 OS.doc Diane- David peroceschi sent me this today. I don't think I will be attending tonight's meeting. This should be part of the record. Steve- I am pro slope as you know. But he does raise some interesting points. Rob . -----Original Message----- From: David peroceschi [mailto:dperoceschi@associatedeyecare.com] Sent: Tuesday, January 04, 2005 9:43 AM To: Robert T. Gag Subject: FW: Steep slope My thoughts on this project If you go to the meeting please read them I am afraid if I go I may say too much thanks David David peroceschi Associated Eye Care Technical Division 232 North Main Street Stillwater Mn 55082 Office 651 275 3000 Fax 651 275 3099 Mobile 651 253 4767 . 1 .:. Case Number V/04-94 .:. January 4, 2005 .:. Set back 25 feet front 30 feet back 30 feet required .:. Lot size 5000 feet 10000 required . .:. .:. Why was the Steep Slope Zoning Code enacted? .:. The front yard set back would seems to be reasonable if the topography of the lot is parallel to the street. Rear yard set back at Zero feet and lot size of 5000 square feet are not close to the code .:. To me the applicants are asking you to ignore the Steep Slope Code and lot size requirements .:. Yes there are other homes in that area that are built this way but a continuation of these building practices goes against the spirit of the Steep Slope Code .:. The applicants have created a very professional presentation. The contractor has an equally good plan for developing the lot. But that . should not out way that fact that they are asking you to Totally ignore the set back and lot size requirements .:. The lot has sewer and water hook ups that should be removed and the landowner should be compensated. The lot should be tax as an unbuildable lot. Is there deference? .:. If approved the Council should look into the removal of the Steep Slope Code from the City Zoning Ordinances .:. In conclusion I would urge you to deny this request based on the fact that it Total ignores the Zoning and Subdivision Codes of the city of Stillwater David A Peroceschi 809 South Sixth Avenue Stillwater, Mn . .. t . December 28, 2004 Mayor Kimble and City Council Members City of Stillwater, Minnesota 216 North Fourth Street Stillwater, MN 55082 RE: Application for Variance Dear Mayor Kimble and Members of the City Council, Attached are letters of support written by six neighboring and adjacent property owners. We respectfully request that these documents, and the support expressed within them, be considered along with the variance application materials submitted to the City previously. . We look forward to the opportunity to review our proposal with members of the City Council at the January 4, 2005 Council meeting, and would be happy to meet with individual members of the Council on site or answer questions by phone if you so desire and if it is appropriate. Sincerely, C)aflJ/t () l/t'fuL-!/l ~1Irzrrz1 ~ Jeanne Haapala and Nancy Walsh Ph.D. 1307 Broadway Street North Stillwater, MN 55082 Horne phone 439-7645 Work phone/Jeanne 490-4621 Work phone/Nancy 733-3696 1. p e'.a~ 7; ,/-a:' 7' . T;; (/)p>) ;;/ ~~/ ft/c k a;/ /3/;7 ,1/~/ ,5/~!/~/ d l~ ~~/70~ ~~ ~ ;f/~ U~ ~/ -d/~, 74 ~ ~t/~-I/~#;t:; f 4. ~q4&,1 ~ ,/h~f;;k d~ :W ~L~ ;I ~ ?U~~_ W~ ~ .~~~ ~14 ~. -P4 d ~ ~ ?0;/ /;.r) /Lk/ .~r~ p~>t1~ ~;;~, ~ N # ~e: 4/~ Ie a: v~ c:z#~ ~q;/~~ ~0e-.t:.~~ a~ ~ we au.~/A~~ ~~ dl/d ~. ~ ;f/~ #rL//~ / zP M;//(//H~ ~ /O?~ ~ ~ ;#, 7~ j~ ~~;Ie. ~ ~ -Ik J/tU/~ ~~ ~ ~ Ie 7c~ ~~~L. 7 ~ jar; cZ- . j!l;1~ 01 ~'7/~ ~/5;c~'1-7 VUA/ ~ ~tit}- ;4p~ c?? A/~ A9a4;;/->A(4)![.V~. ~.~. ~ 7 ~.. 5~c44- I~ ~ ;/~ 4~ , . December 11, 2004 To Whom It May Concern: We live at 1320 N. Broadway in Stillwater. We met Jeanne Haapala and Nancy Walsh soon after they moved into our neighborhood, across the street from us. They have informed us of their plans to build a new home on the lot just south of their current house on North Broadway. We have seen their proposed house plans, and think it would fit very well into the neighborhood. We have no objections to this home being built. ~~~ ~~ r1a Il 0: I)" '\ 1 '/ /I/~; ... 1". _., {,,/ . ~b--ciLPv-l,Jt?/tX,".____// Steve and Alexandra Gerst . . . . . December 11, 2004 To Whom It May Concern: Jeanne Haapala and Nancy Walsh live across the street from me on the North Hill. I met them soon after they moved into the neighborhood. I have seen their plans for a proposed new house on the lot adjacent to their current North Broadway address, and have no objections to their building this home. ~j\r~~J\~~tJ \ Jack Miller 1312 North Broadway Stillwater . . . 12/28/2004 City Of Stillwater 216 North 4th Street Stillwater, MN. 55082 Attn: Planning Commission Re: Proposed Building variance for Lot 39 Block 7 Carli & Schulenbergs Addition Planning Commission members: My name is David Dorn and I live at 1322 North Broadway Street. This is across the street and north of the lot Nancy & Jean would like to build on. I would like to express my support for the plan Nancy & Jean have presented. Not only have they addressed important site issues. But the use of their lot, in the fashion they intend, seems a lot more in concert with the flavor of our neighborhood than plans that have previously been presented for variances on the adjacent property. Please keep the neighborhood single family in nature and allow considerate people like Jean & Nancy to improve their property in a manner that advances the neighborhood we all share. dr~ David Dorn . . . HAAPALA WALSH From; To: Sent: Attach: Subject: "Gim Middleton" <gim@retailconstruction.com> <newjah@msn.com> Tuesday, December 14, 200412:22 PM Planning Commission.doc Letter Nancy, this a rough draft, and I will appear at the council meetin to read it, (unless you would like to). <<Planning Commission.doc>> Gim Middleton Retail Construction Services, Inc. Voice: 651/704-1702 Fax: 651/704-9100 gim@retailconstruction.com rage 1 Ul 1 12/14/2004 . . Let me start by saying that cities are places for people to live. By their very nature, they need to be high density. The aggressive and long overdue infrastructure project that was undertaken in the North Hill Neighborhood, stated that one ofit's goals was to promote development of some residential pockets in the North Hill neighborhood. I was at the Planning Commision meeting where these applicants were denied their variance on a tied vote by the commission, despite the recommendation of approval by the Planning Director, Steve Russel. I have attended many planning commission meetings, and have looked at many of the application submittals that are open for review at the meetings. I have never seen a more comprehensive, well thought out, sensitive application from an individual homeowner. Their obvious sincerity as displayed in their proposal would make them good "developers", and more importantly, good neighbors. During the "open mic" segment of this case hearing, a resident that owns property across the street from the applicants stood up to express his concerns. His concern was that if this variance was approved, it would open the door to allow the property owner to the south of the subject property to further develop Broadway, and, I quote, "we will have houses crammed in all over". . This perception from the neighbor is extremely shallow, near sighted, and uninformed. There are thousands of design and construction professionals who have devoted their careers to sensitively, creatively, and aesthetically designing and building homes that resolve the many issues associated with small lots. These professionals develop projects that functionally and artfully address the static and dynamic issues of the site, and in the end, add value to our neighborhoods and community. I'm sure that they do not feel that they are "cramming" houses in all over. They feel that they are serving a public good, and samples of their work indicate that indeed they are. At that same planning Commission meeting I stood up and expressed my concerns over a separate case in which a property owner is requesting a lot size variance in order to subdivide an existing lot. Had this applicant supplied the type of well thought out, sensitive, neighborhood integration proposal that these applicants submitted, I would have stood up and said, "Hey, I want that in my neighborhood". I used to live across the street from this lot, and if I still lived there, I would stand up and say Hey, I want that in my neighborhood. . At the planning commission meeting, Steve Russel was asked by one of the Commissioners what was the purpose of the slope setback. Mr. Russel responded that it was to mitigate erosion problems, and to preserve green space. In this particular instance, preserving green space seems to be well served. The erosion concern is real, however with the recent addition of curbs, gutters, and well engineered storm sewer on the North Hill, run off from impervious areas such as driveways and roofs can be adequately addressed. The City, through it's Planning and Building Departments can ensure that . drainage issues are addressed in the plans, and implemented in the const!l..!ction. The completion of the North RiB infrastructure project will, indeed, put development pressure on these residential infill pockets. We should not automatically put this development III a bad light, but should look at this as an opportunity to enrich our community with houses that compliment our neighborhoods, and neighbors that vitalize nllT rl"\mml1n1t~l _""".&. __.&..L.........I..I.""...................). This council has a tremendous opportunity to send a message that if you want to build in t""I,.'1 ,1 1 1 1 . 1.1. . .'1 1 ,1 1 . ,'''' l' ,... ~nmvaler, ao your nomeworK, onng a proposal mar Wlll ennance me pnYSlcal Iaonc or our neighborhoods and add value to our community. If your proposal only adds value to your net worth, go back to the drawing board, and get your priorities straight. Thank you. Gim Middleton 1907 Fourth Street North Stillwater, MN . . . . . ra!5c I VI I HAAPALA WALSH From: To: Sent: Attach: "Bill Klein" <wbillk/ein@yahoo.com> <newjah@msn.com> Tuesday, December 28,20049:07 PM Walsh support.doc Attached is a letter in support of your appeal for the new house approval. Good Luck Bill Do you Yahoo!? Yahoo! Mail- You care about security. So do we. 12/28/2004 . William J. Klein 1220 N. Broadway Stillwater MN 55082 Dec 27, 2004 Dear distinguished members of the Stillwater City Council, I write this letter in support of the building request by Nancy Walsh across the street from my house. I reviewed the plans and have no objection to the house as planned. Sincerely William J. Klein . . I I. I I I I I I I I. I I I I I I I. I I VARIANCE APPLICATION Lot 39 Block 7 Carli & Schulenburgs Addition Applicants: Jeanne Haapala and Nancy Walsh 1307 Broadway St N Stillwater, MN 55082 I I. I I I I I I I I. I I I I I I I. I I TABLE OF CONTENTS Descriotion Page Numbers I. Request 1 II. Background 1-2 III. Description of home 3-4 IV. Site and building issues 4-5 V. Variance request and justification A. Hardship 5-6 B. Property rights 6 C. Impact on adjacent property 7 VI. Summary 8 VII. Exhibits A. Photos of site and surrounding area A-I to A-9 B. Location map B-1 C. House plans (including side yard fence) C-l to C-3 D. Section elevation D-l E. Certificate of survey and calculations E-l & E-2 F. Site plan, footprint & grading plan F-l G. Listing information G-l I I. I I I I I I I I. I I I I I I I. I I Date: November 24, 2004 Submitted to: Planning Commission, City of Stillwater Steve Russell, Community Development Director Applicants: Jeanne Haapala and Nancy Walsh 1307 Broadway Street N Stillwater, Minnesota 55082 651-439-7645 home, 651-490-4621 Jeanne/work Purpose: Application for variance to construct a two-story, single-family residence on Lot 39 Block 7 Carli & Schulenburgs Addition I. Request We respectfully ask that the Stillwater Planning Department and the Planning Commission consider this request for the following variances, which would allow us to construct our future home on lot 39 on N Broadway. . Slope and front setbacks . Developable area of lot . Building on 25% slope This document illustrates the reasonableness of the home design, sensitivity to the natural environment and topography, consistency with the character of the neighborhood, and willingness to comply with restrictions that preserve and uphold the Stillwater development objectives. II. Background Lot OwnershiD - We purchased lot 39 in July of2003 with the intention of building our retirement home. We had wanted to purchase only lot 39, and couldn't because of the involvement of two different owners. . The first owner was the title owner of the property. . The second owner (also the owner of the home at 1307 N Broadway, on lot 40) was making contract for deed payments to the first owner to buy lot 39. Under this arrangement, title ownership does not change until the contract for deed is paid in full. Due to the second owner's claim to lot 39 through the contract for deed, he had the ability to prevent the sale oflot 39. The result was that he would not agree to the sale oflot 39 without first selling the home he owned on lot 40 (also for sale at the time). This meant that we couldn't buy lot 39 without buying the house next door. 1 I I. I I I I I I I I. I I I I I I I. I I Before we entered into a purchase agreement for either property, we contacted the Stillwater Engineering and Planning Departments to obtain more information about the property (April of2003). From Engineering staffwe learned of the City's intent to install sewer/water in the area, the uncertainty of the timing for the sewer/water project, and the City's efforts to obtain State funding for a portion of the project cost. From Planning staff we learned of a development moratorium (due to the lack of sewer and water to the site). Because the City was actively pursuing the sewer/water project, and we were eager to move to Stillwater, we decided to purchase the existing home and make obvious necessary improvements while we waited for sewer/water. Existing Horne Improvements - By the fall of 2003 we were well into the process of needed repairs/replacements on our current home. We had already replaced the original windows, an old deck had been removed, and the new deck was under construction. About that time it became clear that the City would be proceeding with the water/sewer project, but the timing for the N Broadway segment of the project was still unclear. We decided to move forward with plans to resolve some of the more serious problems with the existing home and hired a remodeling contractor (North Hill Horne Styling) to design an addition that would fix ongoing drainage problems in front of the tuck-under garage, and eliminate a flat roof that had caused water leakage problems inside the home. Once the remodeling project was underway we began working with Landsted Homes to design our retirement home for lot 39, so that we would be ready to build when water/sewer became available. We chose Landsted because ofthe quality of their work and because we believed they would help us design a home that would complement the existing neighborhood. In addition, we were confident that Landsted would help us find a solution to the site limitations by using as much of the natural features of the lot as possible, and help make our new home a welcome addition to the neighborhood. Lot of Record-Buildabilitv -As additional background information, it is important to note the following: 1. Lot 39 has been a separate lot of record since at least the early 1900s. A brief search at Washington County indicated that it was a separate lot of record in 1916. We did not search further back to ascertain the original date of the plat. 2. The lot has changed ownership numerous times over the last 100 years. 3. The lot has changed ownership twice in the last 4 years. 4. The purchase of lot 39 was its own real estate transaction, with a separate closing date, and a different closing company from the sale of the home at 1307 N Broadway. 5. The City's 2000 feasibility study (obtained from the City's Engineering department in April of 2003) for the sewer/water project states that the project will "provide services for future development". We reasonably interpreted the meaning of "future development" to mean building on existing parcels as well as potential future parcels. 6. Water and sewer services have been constructed to the area. 7. Water and sewer stubs have been installed for lot 39. 2 I I. I I I I I I I I. I I I I I I I. I I III. Description of Home Recognizing the limitations of the site given the topography, and as evidenced by the improvements we have made to our existing home, we have designed a home that is modest in size and sensitively designed to reflect the property and the neighborhood. The following is a description of the proposed home: 1. Single-family home with two-car attached garage 2. Two-story bungalow design 3. Exterior elevations, floor plans, and site plan are attached 4. Exterior is Hardi siding, painted in natural tones to allow the home to blend into the landscape/surroundings 5. A craftsman style privacy fence near the southwest corner of the home will screen the south side yard from the street (drawing offence is provided with house plans) 6. Horne dimensions/characteristics: a. Two bedrooms, with future expansion area above garage for 3rd bedroom b. Three baths (two full and one half) c. Footprint of home is 30 feet wide and 38 feet deep d. Front porch is 8 feet deep, and extends across the front of the home e. 16x 14 foot deck (at the rear of the home), constructed on posts f. 14x14 foot screen porch (at the rear ofthe home), constructed on posts g. Attached 24x24 foot garage h. Height of the home, using the average front ground elevation and the midway point of the roof slope, is 22 feet 6 inches. 7. We propose to construct our new home at a 25-foot front setback. This setback was selected through a careful balance of the limitations of the site, consideration of the natural topography, impact on trees and the resulting driveway slope. The result is: a. 11.9% driveway slope from the street, and 4% driveway slope in front of the garage (Note: The slope of the street is 14%) b. Removal of 2 Locust trees from the slope behind the home. c. The northeast corner of the home would utilize the first 8 to 9 feet of elevation change to accommodate a limited walkout at that corner of the home. d. The south side yard substantially matches the elevation of the adjacent property. 8. The impervious surface area for the home footprint and additional structures is shown in the table below. Impervious surface area of structure and site Square Footage Per Item Totals Horne footprint 1,103 Front porch 238 Garage 576 1,917 Total structure Driveway 540 Sidewalk 100 640 T otal site Screen porch 196 Deck 224 420 Above ground (on posts) 2,977 Total impervious surfaces 3 I I. I I I I I I I I. I I I I I I I. I I 9. The finished interior square footage of the home, including the potential expansion area above the garage for a 3rd bedroom, is shown in the table at right. Interior square footage Main floor Second floor Lower level Sub-total Expansion area (above garage) Total interior square footage 1,103 1,036 22 2,161 375 2,536 IV. Site and Building Issues The information provided in this section is intended to present relevant information for variances necessary to develop the site according to the existing zoning classification. Develooable area of lot 1. Because of extraordinary characteristics of the property, strict enforcement of the restrictions would prohibit development of the property to the extent intended by the zoning. Extraordinary characteristics include size, shape and topography. a. The lot 39 measures 75 feet at the street, and 150 feet deep, for a total square footage of 11,250. b. 56% of lot 39 is covered by a slope greater than 25%, thereby the remaining area is 4,950 square feet. c. These characteristics present a substantial hardship for full use of the lot. 2. Similar and/or significantly more restrictive characteristics were present for existing homes constructed in the past 10 years on nearby parcels on the North Hill. Some of these newer homes were constructed entirely on the slope. Slooe/front setbacks. and the resultin!! imoact on drivewav slooe 1. Due to the shape of the lot, and the slope on the east side of the lot, strict adherence to the slope and front setbacks would nearly eliminate the buildable area. 2. At the elevation of the new roadway surface, the slope of the driveway becomes steeper as the home moves toward the street. As a result, it is necessary to simultaneously consider the front setback, impacts on the eastern slope, and the driveway slope. To partially minimize the effect the front setback has on the driveway slope, the garage elevation is more than 3 feet lower than the main floor elevation of the home. a. The proposed 25-foot front setback provides the best balance between the impacts on the slope at the rear of the home and the driveway slope to the front. b. The driveway slope is 11.9% from the street, and 4% for a 20 foot parking pad in front of the garage. c. The setback and driveway slope will provide adequate area for parking up to two vehicles in front of the garage without impacting the street. 4 I I. I I I I I I I I. I I I I I I I. I I 3. The 25- foot front setback enables our home to be built utilizing the natural contours of the site to the greatest extent possible a. Our home will utilize the first 9 feet of elevation change from the main portion of the home to the northeast comer to provide a limited walkout at that comer. This approach uses the natural elevation change and does not alter the slope beyond that point. b. Two small boulder retaining walls at the southeast comer of the home will protect the slope from erosion at the transition from the south side of the home around the south east comer to the east side of the home. The height of the boulder retaining walls are typical to that of a standard walk out, and will not exceed 4 feet high. c. To accommodate the construction of the screen porch and deck at the rear of the home, footings to support posts will be located within the slope. This approach provides minimal disruption to the ground area for individual footings, and is similar to the deck constructed in 2003 on lot 40, but with fewer footings. Imoact on trees over 6 inches in diameter on 25% or Qreater slooes All trees on the site over 6 inches in diameter are Locust trees. It is our desire to retain as many trees as possible on the site. Because great care was taken to design the home using existing topographic elements and with consideration of existing vegetation, we were able to craft a solution that: 1. Preserves all trees over 6 inches in diameter at the rear of the home except for two Locust trees. One tree (near the screen porch) is located where a retaining wall will be constructed at the southeast comer. Another tree (behind the garage) is estimated to be two feet from the foundation for the garage, and at a higher elevation than the final grade. 2. The triple trunk Locust tree located near the eastern edge of the deck will be preserved by adjusting the deck at the time of construction, even if it means notching the rear edge of the deck for the tree. 3. The front setback at 25-feet has no impact on trees over 6 inches in diameter because the two Locust trees to be removed (see # 1 above) would need to be removed even at a 20-foot setback. (Note: A 20-foot setback would result in a driveway slope of 15%.) V. Variance Request and Justification The following listing is presented as a summary of issues supporting the consideration of variances for our future home. Hardshio - A hardshio oeculiar to the orooertv. not created bv anv act of the owner exists: 1. The size of the lot and the slopes present on the lot create a hardship peculiar to this parcel, and were not created by the owner of the property. a. 56% of the lot has slopes of over 25%. 5 I I. I I I I I I I I. I I I I I I I. I I b. The parcel is a legally platted lot of record (since the early 1900's), in a residential zone which allows single-family homes to be constructed on said lots. c. Due to the slope and setback requirements, a single-family home cannot reasonably be constructed on this lot without some relief from the setback requirements. 2. The value of the lot for tax purposes ($127,000 for 2005), the purchase price of the lot in 2003 ($115,000), and the appraised value obtained by the previous owner ($170,000 in 2003) are all consistent with a buildable parcel. a. We believe our proposal presents a responsible approach to the resolution ofthe site limitations. If we are not given reasonable use of the property, we will have to sell lot 39 and then a future owner will present a variance application to the City to obtain full use of the property. b. It is very likely that another variance application would occur in the very near future, especially due to the installation of sewer and water this year. c. Even though the desires of a future owner are unknown, given current trends in home construction it is very likely that a future proposal would involve a larger home with greater impact on the site. Prooertv Rights - A variance is necessarY for the nreservation and eniovrnent of substantial orooertv rights: and. if granted. would not constitute a soecial orivile2e not enioved bv neil:!hbors: 1. The variance is necessary in order to exercise substantial property rights. a. The lot was platted as and was represented by at least the last two owners as a developable parcel for single-family residential purposes. b. The parcel is not a renmant parcel or an outlot parcel. It is a legally platted lot. 2. The variance would not constitute a special privilege. a. Our proposed home minimizes disruption to the slope. b. Our proposed home is consistent with the zoning of the property (single-family residential). c. Homes in the surrounding area enjoy similar if not more substantial use of slope areas. d. In some instances, homes in the area are built entirely on steeply sloped areas. 3. The estimated market value of the property is not consistent with a non-developable lot ($127,000 for 2005 taxes). 4. No reasonable/responsible use ofthe property could occur in conjunction with the existing home on lot 40 because any expansion of the home would result in construction even further onto the slope than our proposal for lot 39, because of the location of the home. 6 I I. I I I I I I I I. I I I I I I I. I I Imoact on adiacent mODertv - The authorizimz of the variance will not be of substantial - - detriment to adiacent DrODertv and will not materiallv imDair the ouroose and intent of this section or the oublic interest nor adverselv affect the comorehensive olan: 1. The granting of the variance would not provide a detriment to adjacent property and will not impair public interest. a. Substantial tree coverage already exists on the east slope of the lot and will not be altered as part of this request. b. The size and height of the proposed home is modest and will have a minimum impact on views from adjacent properties. c. Adjacent property to the south (lot 38) is not developed, and at this time only contains the driveway for a home that is located several lots to the south. d. Adjacent property to the north (lot 40) has no view through lot 39 due to the tree coverage on the east slope of the property, which will remain unaltered. e. The home will not be detrimental to the neighborhood or public welfare, because of the modest size of the home, minimal impact on the site and the overall design of the structure. f. The character of the neighborhood was considered and the design of the home is compatible with older homes in the neighborhood. 2. The proposal provides for use of the site under the present zoning. 3. The proposal minimizes cut, fill, earth moving and grading: a. Minimal modifications to the natural terrain occur only to the extent necessary for the home. b. Construction/excavation activities are limited to the foundation area and the north side of the lot (for the garage). c. Construction activity in the slope to the rear of the home will be limited to deck/porch post footings or for the construction of two modest retaining walls (typical size for a standard walkout). 4. Existing natural features of the site will be preserved to the greatest extent possible. a. The natural vegetation and trees along the southern boundary will be preserved. b. As much natural vegetation on the north side as possible will be preserved between the two parcels for privacy of both property owners. c. The garage will act as a retaining wall on the north side of the lot. The lower elevation of the garage also minimizes the need for fill on the site. 5. Natural non-vegetative features of the site are preserved. a. The old stone retaining wall on the north side of the property will be preserved. b. Existing rock structures/outcroppings are preserved. 6. Modifications to the terrain will not impact water runoff and soil erosion, and gutters and downspouts will be used to collect and direct rainfall from the home and toward the City's storm system. 7. The builder will work closely with the building department to comply with all city codes and requirements for the resolution of site disturbance problems if any occur. 8. The construction of a home on lot 39 will not adversely impact the comprehensive plan as this neighborhood is designated for single-family residential in the plan. Further, the design of the home and consideration for the natural habitat are compatible with conservation objectives of the comprehensive plan. 7 I I. I I I I I I I I. I I I I I I I. I I VI. Summary Weare thrilled to make Stillwater our permanent home and enjoy being a part of the North Hill Neighborhood. We agree with the principles of the City's conservation regulations and it is also our desire to protect the slope and the trees. For that reason, and even though the water and sewer system is not quite ready for us to hook up at our current home at 1307 N Broadway, we have already hired a trenching contractor to bring the sewer and water to the house, and a plumber to make the necessary interior plumbing changes. We're concerned about the long-term environmental effects of on-site septic systems, and are looking forward to connecting to the municipal sanitary sewer and water system. Our proposed home design is an extension of that respect for the City's history and conservation through the construction of a home with a small footprint. We want our new home to blend into the neighborhood and environment, not to stand out as an obvious recent addition. Given that there will be a new owner for one of these two parcels in the next year, we believe that it is in the best interest of the City and ourselves to select the optimal solution for the site. It is in our best interest, because it allows us reasonable use of the property. It is in the best interest of the City, because we also are interested in protection of the site, at the same time that we are asking for reasonable use ofthe property. We have been responsible and respectful in our efforts to improve the home at 1307 N Broadway. Our proposal for lot 39 is in keeping with the spirit and intent of the ordinance and with the surrounding neighborhood, as well as construction that has occurred on other property in Stillwater. We would be happy to meet with the Planning Commission members on the site in the days leading up to the Planning Commission meeting, provided it is appropriate. Stillwater is a wonderful place to live. We look forward to building our retirement home as soon as possible. We greatly appreciate the opportunity to present our proposal and thank the City staff and Planning Commission for taking the time to review our application. Thank you for your consideration, C}tf/jU PUf ,L- 11 MV4'J 1It~zi, Jeanne Haapala and Nancy Walsh I 1307 Broadway Street N Stillwater, MN 55082 651-439-7645 home 651-490-4621 Jeanne at work 8 I I. I I I I I I I I. I I I I I I I. I Photos of Site and Surrounding Area The photos presented below and on the next few pages provide a view of our proposed home site (lot 39) from a number of viewpoints and illustrate some of the homes in the area. Photo #1 below was taken on October 10,2004 from Highway 95. As a point of reference, the open area in the center of the photograph is where the City installed the sewer connection up to the end ofN Broadway. From the angle of this photograph, two existing homes are located on the East side of North Broadway and to the left of the clearing. The first home (on lot 41) is barely visible through the trees. Although the second home (lot 40) is at a considerably higher elevation, it is not visible fTom Highway 95 due to screening provided by trees. Lot 40 Lot41 ~ ..~~ ' filf;.1 'i~>' .... t:---.....'.. _. . I II ,{ r:~ ~", ~ ~~~._.".------~ . ..'!u.""""~,,,,,~.;.. , Photo #2 below was taken on November 18, 2004, after the leaves had fallen. As shown, the home on lot 40 is only partially visible. The proposed home on lot 39 would be screened even more so because of the dense growth of locust trees on the eastern slope of the lot. Lot 39 Lot 40 Lot41 . A - I I I. I I I I I I I I. I I I I I I I. I . Photo #3 below, of lot 39, was taken on September 26, 2004 from the center ofN Broadway (on the West boundary of the lot). Photo #4 was taken from the same location on October 22, 2004. As shown, the contractor for the sewer/water project had sufficient space to store two large pieces of construction equipment when not in use. We were happy to accommodate their need for temporary storage of equipment off of the roadway, especially due to the limited amount of off street space available in the construction area. The photo also shows the stubs for sewer and water services to the site. A- 2 I I. I I I I I I I I. I I I I I I I. I Photo #5 below, of the northern boundary oflot 39, was taken on October 10, 2004. The photo was taken from the southern edge of the deck on the rear ofthe home on lot 40 (1307 Broadway). As shown, the natural tree coverage present on the lot almost completely screens the construction equipment. .' - .,\y/- .f ~ \ L. . __-.. I' If ...._!'I;f - :: /~ ~:. -." :~i ~~,.,,::. " "..~. Photo #6 below, also of the northern boundary of lot 39, was taken from the front yard of lot 40 (1307 Broadway). The area shown is approximately the west 50 feet of the northern boundary of lot 39. ... '. -- m- Il, ED, 101 ~ The proposed garage would set into the slope serving as a retaining wall, and the old stone retaining wall would be preserved. . A-3 I I. I I I I I I I I. I I I I I I I. I . Homes in the Neighborhood As the City staff and the Planning Commission are aware, there are a variety of home styles on the North Hill. Despite the differing styles, from historic Victorians to modem rambler designs, most of the homes on the North Hill have existed for a considerable length of time. Because of the age of most of the homes, we selected a bungalow exterior for our future home on lot 39 because it is our desire to construct a home that will appear to have been part of the neighborhood for a very long time. Our goal is for the new home to look as if it has been recently rehabilitated, rather than newly constructed. The photos below and on the following pages illustrate the variety of home styles on the North Hill, and also include some photos of relatively recent homes built on steep slopes. The three photos below show homes along the west side ofN Broadway across the street from our lot (lot 39). A-4 I I. I I I I I I I I. I Below are photos of two I further to the south on N Broadway. I I I I I. I . The home shown in the photos at left and below is located at 131 7 Broadway (lot 41), and is next to the utility easement where the sewer system accesses the interceptor along highway 95. A-5 I I. I I I I I I I I. I I I I I I I. I . The home in the first 2 photos (built in 1993) is located at 1425 Riverview Drive. '~~?==~- w" "~" ~-----=--=- -- ._~ . -- ~.;.....-~~;;-~~~~?~- . ~ - . ,. -~_... 1 'Jrlj I' ... ,. ;] .....:;:J ..J1iI . The home in the next 3 photos (built in J 994) is located at 14] 3 Riverview Drive, within sight of our lot on North Broadway. The photo below and to the right was taken from North Broadway (near our lot). . ,-(<.,.'t ,-.. -.j , T,r' ' ~. { ~ 4 "-=. :>..~ ."?t ..'....,~ A/ 6 I I. I I I I I I I I. I I I I I I I. I . Additional homes within one to two blocks of our home site are shown below. r- t~~ ill ~"~ IlL . ~..a . 1 ~e:rl ., >or:: _ .~'"':_~ I ..._._ _..." . ~_ iCi:" ~ =t. .. ~':r~~ ;.;....b ~,. ;.;"~1:' ~ ..- (; r:U"-:~ ~~ ~. ~L~' '_ Several of the homes presented on the previous pages are built partially or substantially on steep slopes. ----.J 4-7 I I. I I I I I I I I. I I I I I I I. I Finally below are before and after photos of our current home at 1307 N Broadway. We have made a considerable investment in this home to make it more appealing to the neighborhood and to future owners, to correct some known problems with the home, to resolve an ongoing drainage issue on the site, and most importantly to preserve the property and in doing so protect property values in the neighborhood. . A- 8 I I. I I I I I I I I. I I I I I I I. I Our Proposed Future Home for Lot 39 The preceding photos were provided to illustrate the variety of architectural style in the North Hill Neighborhood. Our proposed home will be designed so that it will be compatible with the surrounding neighborhood. The drawing below illustrates the front elevation of our home. J :: "... T Jt 1. I ... ..;:= ;,::; ;.;...- =--- .::.. --- ...-.------ - -- - - -- 1 I 1'1 :- '=' = I d d II I . A- 9 I I. I I Location Map I I I -: ~A.PQVE'S,.'H,:' Sycamore St W (,) .., 0- W .. ~ ~ RjvQrvw Dr Elm S\ W z V; "0 c: N E Elm Sf \ t SycamorQ StE ~ :Ij it I + "0 t ~ @- m I ! t + i t . 1 I 1 1 t -l- ! ~~ ~t Jr. r:J 1 i 1 ... 0: ---;100r - 300ft 1 ~ z ~ Saint Crot.: AVQ E I I I. S'ill\Va~r AVQ W z V; .c: Stilll...a~r AVQ E I-i.' l/. ~ - "f" WilkinS St W Wilkios St E z Ui Aspeo S, W Aspen 5, E ~ .... I I , t. s -c'" <:. I 5ci'OO\ 5\ W 5\ ~ u( e\ \..8 'iii ...... in ro '0 iii f I~ o ,-. ""'~:J SlJ I \.$ute\ 5\ W w ~. I ue~t.com Inc: 020n~ GOT Inc_ . * I I. I . B-1 ---------------- . . 9 :J ...-]: t{OBl5loont ,.j ~~.i") """ . -;; I ;' j I ,I { i , , j i i d 1\ Ii j ,\ !) ! 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I.. t!) 1\ / r' j t:::- ;:5, W f:6 r ~o /", l"l ~ V~ - .--------J J_ '-;0 I:=--_~~~~~:.~.-.,i .~.:.-.," '\.:.\"11 t.:..I r'-t. -r ~ fZ- 0 f' LA...JP-6IG-P ~L..~ 1101", '..,.,,, In -~ HOU6c 11'"2.-310+ -+830 .... f?,Z.8 ..... 8Z-b ~8 z.4 --+-82Z- ~ 81-0 -i Bfa -+ Bl '=' --+814 - ....".812 V-I L . . "- CERTIFICATE OF SURVEY SHEET I OF 3 SHE:. Survey Prepared For: Jeanne Naapala 1307 Broadway St. No. Stillwater, MN 55082 Survey Prepared By: Stack Land Surveying 9090 North Fairy Falls Stillwater, MN 55082 (651) 439-5630 ~ ""l r / V L""\...- 11 /" -- '-.. / t I LPr. / ~/(r ,CNP ~ L7/ . .96(. 8Z2..{. &""r: ~/T ~ I / CNr. 82/3 Td:l' , Tt>P B23.~ ) . 77>1' ZB.M ~ 1 82M'""" '.)C:V~I-r CClT.(\,.__B~/.I/,/:::- _ t--;;~ ~~~, ~ ~/!\~ /-Z7.3~ -,~ ;€'~. \...~->,~6> I 8/';'':;'1 :.. __ ......... .......... -........::... 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J ~,/ \-~ ,/_//, /-/5~,t::!./J-- // \.k' ~__ -- -- t\) 110~ ~.,"a / / - - .-/~ ~-- \: ~ /1~ / ~~ I hereby certify that this survey, plan. Of report was -'?- --'. ~\ prepared by me or under my direcr supervision and that ~ :\ / ----------- I am a duly Registered Land Surveyor under .hc laws of - -/ ~ ~ / ~i~~:: :~~~1~~t.'~'~~TUU 1'1'1, Cr imp Sea I ed : Date. ......... .......... ..... .... -.... .....Reg.No.. ........ ..... ... .... ........ - - /StJ. tJtJ - - - \ \ Ab. Notes: "M." Indicates measured value. "R." Indicates recorded value. o Indicates #13774 iron pipe inplace. Bearing system is an assumed datum. Contours and spot elevatios shown are based on National Geodetic Vertical Datum (NGVD) 1929 Adj. -----12P---- Indicates 12% Grade Line. -----25P---- Indicates 25% Grade Line. "A" Indicates Locust tree (verify species), diameter as noted hereon. Offsets shown to existing structures are measured to the outside building wall line, unless noted o~herwise hereon. Underground or overhead public or private utilities, on or adjacent the site, were not located in conjunction with this survey, unless shown hereon. "NCC" Ind. new conc. curb in place. /2/9T -%; ::::~cJrccT g,eO/lpjA//I Y "\ Parcel Description Supplied By Client: Lot 39, Block 7, Carli and Schulenburg's Addition to Stillwater, Wash. Co., Minn. Road \ I "'\ \ \ IN. /WE &.7.7 I -. " -75': Clt::J -- I / 1Yt14.18 'Z8'IV -^ I ~ 6\ ~ ~ l> N -.... ~' ~ ~ 4 ~ ~'-. ~~ " ~~ , . \ ' .). ) , ' I~\\ \, ~ ~ '1 , " "i\ ......... "r l, r '.f r. ) . I ~. . , \ , I," , t\, '. \ " ' \_~ " " ....\'l ~\ I \/ \~ ) I I -{ S/?O :1!3'Z"t''f; ~. ~~~ 1'.,. ~ 'i \:::) 1 ~ ~. ~ ~ ( -.. ~~ l~ ~ "., ~~ , - - -- . Survey Prepared For: Jeanne Haapala 1307 Broadway St. No. Stillwater, MN 55082 Survey Prepared By: Stack Land Surveying 9090 North ,Fairy Falls Sti Ilwater,"'MN 55082 (651) 439-5630 - _ _ _ _ _ _ _ _ IIIIIIIIIfItt"__u~ , . CERTIFICATE OF SURVEY T "'I~ . - ~ - - /5c? tJc? --- \ A1J. Notes: "M." Indicates measured value. "R." Indicates recorded value. o Indicates #13774 iron pipe inplace. Bearing system is an assumed datum. Contours and spot elevatios shown are based on National Geodetic Vertical Datum (NGVD) 1929 Adj. -----12P---- Indicates 12% Grade Line. -----25P---- Indicates 25% Grade Line. "A" Indicates Locust tree (verify species), diameter as noted hereon. Offsets shown to existing structures are measured to the outside building wall line, unless noted o~herwise hereon. Underground or overhead public or private utilities, on or adjacent the site, were not located in conjunction with this survey, unless shown hereon. "NCC" Ind. new conc. curb in place. h/9T -%; :::~t:JncT 3RCI/lP;V/! ,Y - -" Parcel Description Supplied By Client: Lot 39, Block 7, Carli and Schulenburg's Addition to Stillwater,-Wash. Co., Minn. Road ~~ 'I ~ .., \ ~ ~~ '" , /1 ,.. -- \.. / t. I G /' ~hr' ,CNP ~ L//7., . .D~ 8ZZ..{. ~Nr. ~YT.", 5! 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R.eg. ~10........,..................... ,v L-': I I I / /Yt1"J8 'Z8''p; _A \ ~ ~ ~ ~ -... -...; ~ ~ ~ ~'\. ~~ '). ~ :'V I I , . \ ' ~. J , ~ ~ 1:::1 " I~\\ \ , , , " 'l\ """ 'r l, r '.f r. ) , I -t' i " I,' , fl- , , " ~ \_~ " ,,- r\,! ~, I \., ;' ~t- '\..... ~I'l I I J -{ Sf}0313'~7ffE ( ~. I t~~ l'-.. I ~ '1 ) t\v - .~ r _E -_ T.1IIIIt 111!1J1c:"C n_ 0.'" N~ r..WI I.I(IJIIPL.IIIJIIII :-'H",tIIIl3 '-3 ~E,~ . . ~. . CERTIFICATE OF SURVEY - Survey Prepared For: Jeanne Naapala 1307 Broadway St. No. Stillwater, MN 55082 Survey Prepared By: Stack Land Surveying 9090 North Fairy Falls Road Stillwater, MN 55082 (651) 439-5630 81,1J,{) =- B61--AHi fLM~ ~l.ev. 82~~ "='. f:,A1<A'-e f~t?I~ ~L..tv ,j) ~ate- 83tls- ::: }.1.A/f.4 fL.a?F-- ~~V, Bfa (,fi.. 9~t7 Fl..OOFl- ~L-tV. 8 Z~, 2. -::. lOP t) F ft'LJHPA1l0H P HOUb~ 52.7.7... ::; -tt?f Of ft>Uf..j17A11~ t5J (,Af.Ab-E B28.7 :- 6R,6.De:. 5J ~RtJt-.IT t?F tlO1J:S~ 623"2 -=- ~~Pe-,JJ CrA~ Levr:.L.- 8UJ.tJ ~ &12,lq/~ ~ ~AL.jo!.-t?UI Parcel Description Supplied By Client: Lot 39, Block 7, Carli and Schulenburg's Addition to Stillwater, Wash. Co., Minn. Notes: "M." Indicates measured value. "R." Indicates recorded value. o Indicates 113774 iron pipe inplace. Bearing system is an assumed datum. Contours and spot elevatios shown are based on National Geodetic Vertical Datum (NGVD) 1929 Adj. -----12P---- Indicates 12% Grade Line. -----25P---- Indicates 25% Grade Line. "A" Indicates Locust tree (verify species), diameter as noted hereon. Offsets shown to existing structures are measured to the,outside building wall line, unless noted otherwise hereon. Underground or overhead public or private utilities, on or adjacent the site, were not located in conjunction with this survey, unless shown hereon. "NCC" Ind. new conc. curb in place. h/'lT -%; == ~ tJ ,FcE T - - -" 3Rtl/lPJ1//lY l I 1\ \ - ~~ ,~ C\ ". r ~~ I It.; /14"7" t.. - - /5t? tJt? - - - \ A/.. I LP / } .t!/(7'"" .6HP \ /(11. ~ L//T. ..94". 8Z2-+ ~,."r. '%VT :::;] I / ~Hr: 82/.1 7.1 Td,. 'n.,.. B23.~ ) ';1:>1' I{ , 2G.()1> \:}, I eZ4,~,. ~t:VIV ,( cvrJ:~__Bzl'l /J/" ,'_' -- -t--Nti:::" \.. /. -; -I <: I' - - -, /j! ;t~. . .. 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I hereby certify that this survey, plan, or report was -\ ~; . ___ _~ prepared by me or under my direct supervision and ,hat I \\ // ~ _/ ~/1'Z :~~~~:".".~erl~cl.~SOf 10'1// ~~'~~:pi ~~a~~/:es are Date. .1(.-:.?~..-:.t?..1:. ....... Reg. No. !.!?:~ ~.......... 1/ L-"'- /AI. LINE ~. 7;? - t -7;J:C&1 -- ~ 6\ I / 1Yt1" .18 'Z8 'fr/ _A \ ~ ~ Il ~ ...... ~- l\j ~ ~ ~" ~~ {!\ , . \ ' .). J , ~ ,.. 1,\\ ~ I) 'i i\ ......... , ~ "\ 'f 1,. ~~ 'I "l ~('l J I / -f .5&"38'Z7'''E I ~. I ~~~ f'-.... I ~ "\ J h.l .. , r 'IiII'" Jill IJ -...-....... l<I 1 ....--_---... . I I. I I I I I I I I. I I I I I I I. I I November 22, 2004 Sheet 2 of2 Sheets STACK LAND SURVEYING 9090 North Fairy Falls Road Stillwater, MN 55082 (651) 439-5630 Jeanne Naapala 1307 Broadway St. North Stillwater, Minnesota 55082 re: Additional Survey Notes and Misc. Area Calculations for Lot 39, Block 7, Carli and Schulenburg's Addition to Stillwater, Washington County, Minnesota. Dear Ms. Naapala, Additional information pertaining to the above captioned Boundary and Topography Survey are itemized below: (see sheet ] of 3 sheets for graphic details of survey) 1. Setbacks reauirements: (verifY with City of Stillwater) Front = 30.00 feet: Side = 10.00 feet: Rear = 25.00 feet: Setback from slopes greater than 25% = 30.00 feet. 2. Lot Area Reauirements: = 10.000 sauare feet: (not to incl. slopes of more than 25% Grade, 50 feet long, horiz. measure.) Overall Lot 39. Block 7. contains 1 1.250 ~uare feet. more or less.. Slopes greater than 25% = 6300 sq. ft.+- or 56% of overall lot area. Slopes less than 25% = 4950 sq. ft +- or 44% of overall lot area. 3. "NCC", as shown on Sheet 1 of3 Sheets, indicates new concrete curb in place. Spot elevations shown on said curb are back edge (towards Lot 39) of curb elevations. Note new curb cut and entry elevations as shown on Sheet 1 of3 Sheets. See Sheet 3 of 3 Sheets for proposed structure location and site grading plan details as prepared and supplied by Landsted Homes, 431 Second Street, Hudson, WI. 54016. tel (651) 436-6000. The proposed structure location and grades, as shown on Sheet 3, have not been field staked by Stack Land Surveying. If you want me to field stake the fmal house plans and grades, please supply me with a set of final house and site plans and I will proceed as directed Respectfully Submitted, f1ud/UI.~ Barrett M. Stack, PLS I hereby certifY that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the '";;;;;;;;;/,";;":.dIar-f " Barrett M. Stack Dale: //-Z Z -a?= License No. 13774 t -d- :_ Property Information . LOTS AND LAND - LL I MLS#: 2109849 Off Market Date: Actual Market Time: 61 Sell Price: Selling Office: List Price: $170,000 Listing Date: 01/28/2003 Expiration Date: Address: xxx N Broadway TAX: 264 /2002 / MUN: SW - Stillwater ZIP: 55082 TWA: 264 Area: 727 SUB: County: WASH - Washington ASS: 0 ASP: NO Lake\Waterfront: ACR: 0.250 DIR:N on 2nd to St Croix Ave E to Broadway N to Lot Agen... t.: Lot adjoining 1307 N Broadway mls# gPUbliC: 2108424. Lot will only be sold after home . sells. Call for details. Awesome St Croix river l view~ - Lot Description: Tree Coverage - Medium Legal Desc: none Acres: 0.250 School Dist # 834 - Stillwater School Dist Phone:651-351-8340 Agent Name: Richard McDonough, GRI Listing Office 10: 8417 Listing Office: Edina Realty Inc. leLakeIWaterfront Terms River View Other I I I I I I I Land Inclusions None I Lot Description Tree Coverage - Medium I On Site Utilities None Photo Code I I Will Send My Own Restri ctions/Covena nts I None Road Frontage City I I. I I ~ ~ BURNt.l ~[B Independently Owned And Operated By NRT Incorporated Information Deemed Reliable But Not Guaranteed Listing Agent: 65914 Selling Agent: Status: ACT MAP: A4 83 Property 10:2103020440013 Financial Rem: SC:2.7% SA: 2.7% VRC: N App Phone:651-430-3200 Topography Other Zoning Residential-Single &-1 , -' · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director December 27, 2004 Zoning Text Amendment for Nonconformity. Case No. ZATj04-01 Background. The State recently changed the requirements for local regulation of nonconformity uses and structures. The Planning Commission held a public hearing on the ordinance change December 13, 2004 and recommended the amendment. The Planning Commission recommended extending the time for reconstruction of nonconformities to twelve months from 166 days. . Recommendation. Review and approval of zoning text amendment. Attachments: CPC staff report December 13, 2004. . , -- . Memo . To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director December 9, 2004 A Zoning Ordinance Text Amendment for Non-Conformities. Case No. ZATj04-01 The state recently passed a new statue that allows non-conformities to continue under certain circumstances. The new language is contained in the attached zoning text amendment. As you will note, the existing language for the Flood Plain Overlay District (FEMA) and BlufflandjShoreland District (DNR) will remain because DNR requires the existing language for the St. Croix Bluffland and Flood Plain areas. This item was reviewed by the Planning Commission at your meeting of November 8, . 2004 and set for hearing at December meeting. Recommendation: Approval for recommendation to the City Council. Attachment: Non-conformities zoning text amendment. CPC Action on 12/13/04: +6-0 approval. . ". I . . . Zoning Ordinance Amendment Amending Chapter 31, Zoning Code Sud. 9. Nonconformities. Any nonconformity, including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter, may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion, unless: (1) the nonconformity or occupancy is discontinued for a period of more than one year; or (2) any nonconforming use is destroyed by fire or other peril to the extent of greater than 50 percent of its market value, and no building permit has been applied for within one (1) year of when the property is damaged. In this case, a municipality may impose reasonable conditions upon a building permit in order to mitigate any newly created impact on adjacent property . Exceptions. In the Flood Plain Overlay District and BlufflandjShoreland District, Chapter 31, Subd. 22, (12) Nonconforming uses and Chapter 31, Subd. 23, Substandard Structures shall apply. <' # . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director {V January 4, 2005 Request for Temporary Signs for Library Funding Attached is a request for temporary signs for the Library fund raising effort. Two signs are being proposed. One on North 4th and one on North 3rd. The size of the signs are 4' x 8' erected in a landscape format. The sign request is unique to the current fund raising effort and not for regular advertising. The setback in the adjacent RB Residential District is 30 feet. It is recommended that the sign location meet the setback requirement of 30 feet front and 10 feet side. Recommendation: Decision on request. Attachment: Letter and plan. ~ , 3 January 2005 . Steve Russell City of Stillwater Community Development Director City Hall 216 N. Fourth Street Stillwater, MN 55082 Re: Temporary Signs Stillwater Public Library Steve - The Library would like to obtain permission to erect two temporary signs on the Library grounds to mark the progress of our fundraising campaign, similar to what the United Way and other groups do. They can be described generally as: · One sign on the East Lawn facing Third Street. · One sign on the West lawn facing Fourth Street. · Each signface to be 4'-0" x 8'-0". · Plywood signface with wooden legs~ sign held approximately four feet above the ground. · Sign to feature an image of the completed building and "bookcase" graphic showing progress toward our fundraising goal. · Text to say "Preserving Our Place" and "Stillwater Public Library Centennial Campaign" . These signs will be erected upon approval, and will be taken down at the start of construction (approximately May 2005). We also request permission to install a temporary banner across Chestnut Street, for the same time period. Please advise if you need more information for Council or if you have any other questions - thanks! Sincerely, William D. Hickey Stillwater Public Library Board of Trustees . ~ \ lI\ '^ ~ ") ( /- ~-< · /1/ .~\ r: \ 1 \ ,~ q' )RESERVING OUR )LACE 1M - ~ ,.!..i_" ~:. .,' .L ~ I Goal .. 1l! ;IJI1 1\1111= I 1l~~ I" 1111-1' f'll 1,- $1 . .. -- .1, - MilLION, STILLWATER )UBLIC _IBRARY CENTENNIAL CAMPAIGN -~ . . ,... . '. . . _Vlemorandum To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 12/17/2004 Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: Elect a vice mayor and adopt Resolution No. 2005- , DESIGNATING COUNCIL VICE-MA VOR FOR 2005. . . . MEMORANDUM December 20, 2004 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Pledge of Allegiance Dates - 2005 DISCUSSION: The dates listed are close to special holidays to place the Pledge of Allegiance on the agenda for the 2005 calendar year. Memorial Day - second meeting in May (May 17) Flag Day (June 14) - first meeting in June (June 7) 4th of July - second meeting in June (June 21 - no meeting before July 4) Veterans Day (November 11) - first meeting in November (November 1) ACTION REQUIRED: Review the above dates and add any other dates Council wishes for the 2005 calendar year. .. I . Vlemorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/17/2004 Re: Designation of Legal Publications for 2005 The City has received the attached proposals from The Stillwater Evening Gazette, The Courier, and Press Publications to provide legal publication services to the City. Press Publications' proposal is considerably higher than the Gazette and Courier. The Gazette has not raised their rates from last year ($4.05 per column inch for the first insertion and $3.20 per inch for subsequent insertions of the same legal notice) and The Courier has reduced their rate from $3.80 per inch to $3.65 per inch. For over 10 years, the legal publications have been shared between the Gazette and the Courier. The Gazette has published the legal notices and the Courier has published the proceedings of the meetings as required by the City Charter. . Both newspapers have provided timely and required services in the past. However, because the Gazette is a daily paper the requirements for legal publications are easily met. The Courier on the other hand is a weekly paper and the requirement for legal publications such as a Special Meeting Notice would be more difficult to achieve. Example: Council at its regular meeting calls for a special meeting for the following Tuesday (which needs to be published three days prior to the special meeting) would not be published until the following Wednesday after the Special Meeting. RECOMMENDATION: I recommend that we continue to use the Gazette and Courier for legal publications. The Courier for the City's meeting proceedings and the Stillwater Gazette for other legal publications/notices. Even though the Gazette's quotation is higher than The Courier's, the Stillwater Gazette as a daily paper would better serve the City for other legal notices. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution 2005- , approving agreements for 2005 legal newspapers. . .. \, AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2005 . THIS AGREEMENT, made and entered into this 4th day of January 2005 by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2005, the Contractor will publish all legal notices, excluding proceedings of the City Council in The Stillwater Evening Gazette. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality . previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2005 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First Insertion: Second, and Each Subsequent Insertion: $4.05 per Column Inch $3.20 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE STILLWATER EVENING GAZETTE In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Jay L. Kimble, Mayor . .- . AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2005 THIS AGREEMENT, made and entered into this 4th day of January, 2005, by and between the STILLWATER COURIER NEWS, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that the Stillwater Courier News is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331 A.01, having general circulation in the City of Stillwater. 2. 3. 4. . 5. That for and during the calendar year ending December 31, 2005, the Contractor will publish all official proceedings of the City Council in the Stillwater Courier News. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. That all of the publications shall generally conform with established standards of quality previously provided the City. In accordance with the Specifications for City of Stillwater publications for 2005 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: $3.65 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: STILLWATER COURIER NEWS In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Jay L. Kimble, Mayor . .... @a~aette Serving The St. Croix Valley Since 1870 . November 10, 2004 Diane Ward, City Clerk City of Stillwater 2164th Street North Stillwater MN 55082 Dear Diane; I appreciate the City of Stillwater's request for a quote for publication of its legal notices in 2005. I do request consideration that the Stillwater Gazette be named the city's legal newspaper for the year 2005. The Gazette continues to offer the highest number of paid circulation newspapers distributed within the city. The Gazette's five-days-a-week publication schedule gives city government many options for presenting its legal advertising to the public in a timely . manner. In addition, legal notices are now posted on the Gazette's website. c/ I propose that the city's legal rate for 2005 remains the same - $4.05 per column inch for the first insertion, and $3.20 per column inch for subsequent insertions of the same ad. I look forward to the Gazette's continuing to serve the city and its citizens in this capacity. Should you have any questions, or if you are in need of additional information, please let me know. Thank you. e y,\/J,C). ~~ John Lund Publisher 651-796-1116 johnlund@pressenter.com ----.. 1931 Curve Crest Blvd. · Stillwater, MN 55082 651-439-3130. fax: 651-439-4713 www.stillwatergazette.com . Diane Ward _From: ent: 0: Subject: stillwaternews@qwest.net Saturday, December 04,20043:10 PM Diane Ward Legal publication quote Hello Diane: The following is our quote for retaining the legal publication status for the City of Stillwater. It has been a pleasure to serve the city in this way, being the only locally- based newspaper in Stillwater proper. Thank you for your consideration. Please feel free to contact me or Sharon Baker, editor, if you have any questions. Thanks for your time. Dear Council and staff: We, at the Courier News, would like to submit the following bid for designation as your 2005 legal publication. Last year our price was $3.80 per column inch. This year, we would like to quote you a price of $3.65 per column inch for publishing of your minutes and legals. Please feel free to contact me with any questions or concerns. Sincerely, Jeff Holmquist Publisher, Stillwater Courier News .------------------------------------------------------------------- ~ ai12web - Check your email from the web at http://mai12web.com/ . . 1 . Eugene D.Johnson, Publisher 4779 Bloom Ave., White Bear Lake, Mn 55110 . 651-407-1200 . Fax: 651-429-1242 December 16, 2004 Diane Ward, City Clerk City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Ms. Ward: The St. Croix Valley Press wishes to be considered as your designated newspaper for 2005. We meet all the requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We offer submittal oflega! notices by mail, fax at (651) 429-1242, or e-mail to legals@sherbteLnet - clearly identify them as "Legal Notices." The rate is $6.00 per colunm inch, in 7-point type at 9-lines per inch. ., Our deadline for legal notices is Friday by 5 PM for the following Thursday's publication. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sincerely, ) b~G~ Lisa Graber Legal Notice Coordinator . misc\: stwlg05.doc Your Best Source For Community Information White Bear Press. Vadnais Heights Press. St. Croix Valley Press. Quad Community Press. Shoreview Press. Forest Lake Press ppnews@sherbtel.net ppcomp@sherbtel.net ppadvertising@sherbtel.net ppcirc@sherbtel.net . V e l1orandL- 11 To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 12/20/2004 Council Representative Appointments The following Boards/Commissions need a Council representative appointment for 2005 JOINT CABLE COMMISSION Need Council member as Primary PLANNING COMMISSION Current Council Representative - Councilmember Junker P ARKS BOARD . Current Council Representative - Councilmember Milbrandt WATER BOARD Council member Rheinberger was the Council representative HUMAN RIGHTS COMMISSION Current Council Representative - Mayor Kimble LUMBERJACK DAYS ADVISORY COMMITTEE - 2 Council Representatives LUMBERJACK DAYS MUSIC COMMITTEE - 1 Council Representative ACTION REQUIRED: Pass a motion assigning Council representatives to Boards/Commissions/Committees listed above. . . . . MEMORANDUM December 30, 2004 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Citizen Appointment for Lumberjack Days Advisory Committee DISCUSSION: At their December 7, 2004 meeting, Council directed staff to advertise for a citizen to serve on the Lumberjack Days Advisory Committee. The application period closes at Noon, Thursday, December 30. So far there are three applications that have been received, any additional applications that are received before noon, December 30 will be given to you at the January 4, 2005 meeting. The applicants are: Bruce Ehlers Richard Colemier Mead Stone " '" . . . MEMORANDUM January 3, 2005 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Additional Applicants/LJD Advisory Committee Two additional applications for the LJD Advisory Committee that was received just before noon on December 30. They are: C. Michael Lund (Mike) Dean Newhouse Also attached for your information is the memo dated December 6,2004 from Dave Eckberg outlining the composition of the Lumberjack Days Advisory Committee. As you will see, Council is to appoint one at-large member to this committee from the five applicants that have submitted applications. , 't.. .11>+ . . . I"(J)J)I)~lt,Jil(~Il ))iIYS If)~S'I'I'Tilt iISS()(~Iil'rI()N, IN(~. December 6, 2004 To: Mayor Jay Kimble Councilman Wally Milbnindt Councilman Gary Kriesel Councilman John Rheinberger Councilman Dave Junker City Attorney Dave Magnuson City Administrator Larry Hansen From: Dave Eckberg, Coordinator ~ RE: Lumberjack Days Board Appointments, Advisory Committee Ideas, etc. First of all I am pleased to report that two members have been added to the Lumberjack Days Festival, Association, Inc. Board of Directors. Chuck Dougherty, President of the Greater Stillwater Area Chamber of Commerce and Roberta" Birdie" Opheim, Stillwater resident and former Stillwater City Council member have agreed to serve three year terms. Here are some ideas on structuring the Lumberjack Days advisory board. The by laws of the Lumberjack Days Festival Association provide for the establishment of an advisory board. The advisory board then reports to the Lumberjack Days Festival Association board. In my opinion members could corne from various entities that are involved or are impacted by the celebration. I have listed below some of the potential entities who would appoint a member to the Lumberjack Days Advisory Board. A member of the Stillwater City Council appointed by the Council. A member of the Stillwater Parks Board appointed by the Parks Board. A member of the Stillwater Chamber of Commerce appointed by the Chamber board. A representative from the Washington County Historical Society appointed by the Historical Society board. P.O. Box 21 . Stillwater, MN 55082 . Phone 651/430-2306 . Fax 651/430-0553 www.lumberjackdays.com A representative from the Downtown Historic District appointed by the Downtown Historic District board. Two at large members, residents of the City of Stillwater, one appointed by the Lumberjack Days Festival Board of Directors and one appointed by the Stillwater City Council. A representative of the non .profit entities who benefit from Lumberjack Days appointed by the Lumberjack Days board. A member of the Lumberjack Days Festival Association Board of Directors as appointed by the LJD Board. A representative from St. Croix Events, the celebration production company, appointed by SCE. The Advisory Board would report to the Lumberjack Days Festival Association Board Directors. Its function will be to keep open lines of communications to the entities that each member represents and to act as a conduit for ideas, concerns and complaints about Lumberjack Days. This will provide the public with an identifiable way to have input in Lumberjack Days. It would serve to help guide and shape Lumberjack Days in a general sense. As set forth in the LJD by laws the Lumberjack Days Board of Directors would retain authority in all Lumberjack Days operating decisions. The Lumberjack Days Festival Association Board of Directors is establishing a committee to approve making offers to music talent for appearances at the festival. This committee would consist of the UD Board plus two Stillwater City Council members and the City Administrator. Telephone approval by the committee would be done prior to placing offers for musIc talent. .0<'. .... " . . . . . . .~ MAGNUSON LAw FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET . SUITE#202' P.O. Box 438 . STILLWATER,MN55082 'TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff David T. Magnuson ~ December 29, 2004 FROM: DATE: RE: Request for Highway Department Reconveyance When the final site surveys were being completed for the Lofts project, a flaw was detected in the boundary that will require a conveyance from the Minnesota Highway Department. By way of background, the Minnesota Highway Department once obtained land to allow future widening of North Main Street. This additional right-of-way was acquired from the north line of Mulberry Street to Laurel Street and would have allowed for an eventual 100 foot right- of-way width through that reach of Main Street. Current plans now call for a 66 foot right-of- way now and in the future. Several times adjacent owners have petitioned the City to request the Highway Department to authorize the sale or release of this additional and now excess right-of-way. In April of 2003, the City Council adopted a Resolution to request the Highway Department convey an 18 foot parcel line between the Lofts of Stillwater site and Main Street. This request was honored by MNDot and they eventually sold the 18 foot parcel to the Lofts of Stillwater for $40,000.00. . . . The problem is, however, with the legal description of the 18 foot parcel. I enclose a survey that points out the discrepancy. It was caused by a land trade. Initially the City owned that part of Tract 2, north of the Spur Track and Bill Stouvenal, former owner of the Lofts site, owned the property south of the Spur Track. The Spur track is shown on the survey as a curved line. After the City obtained title to its parking lot, north of the Lofts parcel, a trade was arranged to allow the squaring off of the boundary. When the certificates of title for the new squared off parcels were completed they did not affect the legal description of the 18 foot strip. As a result, the conveyance obtained from the Highway Department by the Lofts in April of 2003 did not convey the 18 foot strip adjacent to the MNDot parcel that abuts the northerly 45 feet of the Lofts site. The purpose of this memo is to request that the City authorize contacting MNDot to request the conveyance of this parcel. At the same time, it is recommended that the City explore acquiring, in its own right, that portion of the 18 foot strip that is north of the Lofts site and that runs to a point 48 feet north of the north line of Laurel Street. The enabling resolution will recite that the City Council would have the right to decide whether the asking price of the portion abutting the City property is acceptable before final arrangements are made for the purchase. Respectfull y, David T. Magnuson Stillwater City Attorney DTM/jrno 2 I I I I I / I I I IPART OF TRACT 2 A Eif11L.�IT 8 I « `` I I CITY PARKING LOT I. I I NFROC TASIERLY[I{ '...1 TRACT 2'MINT r ---- ICERTFlG/E OF IMF NO a 18 I18' strip abuttik V,r„ Vr„ , A BUILDING DETAIL A I City parcel " ' `^ ""'.,TER F ( I I `�I al aawr OF 3 S EAT "ADM p - a a aO'/T%YPOTIY LNE Su, p- ti .. �` " C J I glop41 • _____114 1 on CCM OF, (..' :•-- -W°-*1.f.Ote.^,',1 -R4,,,,, V; CERT.or - TRACKS THE nC:.G 3.: I I NO STB9{ ' o'Fay i` F °s -:'' ry5_.m y�f.r s ` � / PI ' = T. Ji l � awe cJ ! t ~ i �., ='' 9.F t s ` L=25. 0 / 1414 = 4 29" (� 4. I I:0' � r� �Q- BUILDING DE/AIL� PROFosm �— C =N54. 9'2 ,.E •"1 -. " 1 / ti r i s., uE i y ,4- RiS N>se . rC-r ti ,, f.. ,10,.-1544,eV.,. ik --2,,,s,,,, r A t '1 ,I i , 4 lit t i W:-.;.T'4!::*4 TIED r-` - - ;' • ---\ . `�y /+ r, I [iy 3 - eraor PAMVG i I 50.0 41 . '�`� , , V C, 1 Q ass �4Y /'.-p ? I 'x" yy r/ YI I... U .... / Q' I**. ;�;,�. � PARCEL 1 h '. $4°. =' '� i--T° 57,256 SQUARE FEET ' I 1 I i ../ / i I �r 4 fir •` x 3` '14 ; BUILDING FOOTPRINT 17/ •��1 s• 29 476 SQUARE FEET ° u 14; IA 7 • rt s t4 CA�; r ` ' Y; e PROPOSED BUILDING AND o p p`K t g1 ' SITE IMPROLEMEN75 CURRENTLY ' ` '� E T ` UNDER CONSTRUCTION AN ;'�,T . R THE DATE THIS BURLEY t r '<" gBUILDING DIMENSIONS, LOCATION � , `'. `.,, iI AND SQUARE FOOTAGE OF THE \r a FOOTPRINT ARE BASED ON f .� I +� a° THE ARCHITECT'S PLANS !,,^3 a •may``; y f PARCEL AREA :4 �• I/. '" I , K ,b .! I I 1 II Eg 57,256 SQ. FT. +/— +�cs • ' I ,,,,,- NWLY CORNER + - I I I ' .�S r ` 1 ' 1I .p SOUTH ZOO FEET i S �� 1i `F' I 1 I 4 " `°y$ I OF RLS Na 28 •• j - PRQ�OS7:p Ili _i I I 1 }�. '-_• i BR CK PANNC i M ! 4 v`•' x 3¢,T (�/dGAL LANDMARK GONE) ,^, i ,,,,R-1p20B4 tj o-9e.Ta I 'li�.'t r' N'LY LINE i /if �� r r n<,: %I - SOUTH 7.00 FEET I ca-Npz�C.a'w �� r I OPEN HOUSE AND LAKELAND SHORES CITY COUNCIL -V MEETING ON THURSDAY, JANUARY 6, 2005 /~ V' .Y .-/ I . ----- . An open house for the new mayor and city council members of Lakeland Shores will begin at 6:00 pm at the Lakeland City Hall, 560 Quinnell Ave. N. with the oath of office to be administered at 7:00 pm by the Honorable Gary R. Schurrer. The city council meeting will commence immediately following the ceremony. Light refreshments will be served during the open house. . cc: The councils of the following: Stillwater Bayport Lakeland Lake S1. Croix Beach S1. Mary's Point Afton Washington County . '! \ Diane Ward From: Sent: To: Subject: Linda Engh [Linda.Engh@co.washington.mn.us] Thursday, December 30,200412:26 PM Linda Engh Washington County Board Agenda - January 4,2005 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda January 4, 2005 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. Unfinished Business 3. Motion for Board to Adjourn Sine Die 4. Oath of Office Administered to the Following Elected County Officials: Dennis C. Hegberg, Commissioner District 1 and Commissioner Gary Kriesel, Commissioner District 3 5. New Roll Call 6. County Administrator * Nominations for Temporary Chair 7. Temporary Chair * Nominations for Chair of the County Board for 2005 . 8. Chair Elect * Nominations for Vice Chair of County Board for 2005 9. Set Board Meeting Dates for 2005 10. 9:30 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 11. 9:40 - Consent Calendar 12. 9:40 - Transportation and Physical Development * Ann Pung-Terwedo, Senior Planner Approval to set a public hearing for January 25, 2005, at 9:00 a.m. for Comprehensive Plan amendment and rezoning for 213 acres of property located at 3636 Stagecoach Trail, 3911 Osgood Avenue North, 3735 Osgood Avenue North, and surrounding property in Bay town Township 13. 9:50 - General Administration * Jim Schug, Administrator Washington County 2005 Legislative Agenda 14. 10:00 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a . ~ , future board meeting. 15. Board Correspondence .16. 10:15 - Adjourn ************************************************************************ Meeting Notices January 4 - Committee Appointment Interviews 10:30 a.m., Washington County Government Center January 5 - Plat Commission 8:30 a.m., Washington County Government Center January 5 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue * St. Paul January 6 - Metropolitan Mosquito Control Commission 9:00 a.m., 2099 University Avenue West, St. Paul January 6 - Metro Energy Task Force 1:00 p.m., 2099 University Avenue West * St. Paul ************************************************************************ Washington County Board of Commissioners Consent Calendar * January 4, 2005 Consent Calendar items are generally defined as items of discussion, and approved in one vote. Commissioners may .item(S) for discussion and/or separate action. The following items are presented for Board approval/adoption: routine business, not requiring elect to pull a Consent Calendar Administration A. Approval of resolution awarding the 2005 newspaper publishing bids and designating the county web site as the official publication for transportation projects. B. Approval of appointments/reappointments to advisory committees for 2005. C. Approval of a Memorial Day appropriation of $100 each upon request in 2005 for the Stillwater Citizens' Memorial Day Association and Washington County posts and barracks. D. Approval of appointment of Jerry Turnquist to the Ramsey Action Programs Board of Directors. E. Approval of the operations grant to the Washington County Agricultural Society for 2005. Community Services F. Approval of the CDBG Subgrantee Agreement with the City of Lake Elmo gas service lines replacement project. G. Approval of the 2005-2007 Family Means contract for caregiver training and education and family counseling/training waiver services. . Linda Engh Washington County Administration Phone: 651/430-6010 2 E-mail: linda.engh@co.washington.mn.us 3 Pr~55 Publications Eugene D.Johnson, Publisher 4779 B/oomAve.,White Bear Lake, Mn 55//0.65/-407-/200. Fax:65/-429-/242 JOIN US FOR BREAM'AST WITH BRENDA Friday, January 14, 2005 7:30 am WHITE BEAR COUNTRY INN Your hosts: . Gene Johnson, Publisher Pat Daul, Associate Publisher Spend 90 minutes getting acquainted with Press Publications Managing Editor Brenda Cornelius, while she gets acquainted with you and the communities served by our newspapers. We'll also be eager to answer questions and listen to your ideas and suggestions about the stories and issues you'd like to see published in our newspapers. Please RSVP to Press Publications: 651-407-1200. If you are unable to attend, please send a representative. . Your Best Source For Community Information White Bear Press. Vadnais Heights Press. St. Croix Valley Press. Quad Community Press. Shoreview Press. Forest Lake Press ppnews@sherbtel.net ppcomp@sherbtel.net ppadvertising@sherbtel.net ppcirc@sherbtel.net Washington . ~~County FY~... 1--4-05 -e. (! . Department of Transportation and Physical Development Donald C. Wisniewski, P.E. Director Donald J. Theisen, P.E. County Engineer/Deputy Director December 9,2004 Mr. Klayton Eckles, Director of Public Works City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Traffic Control at Manning Avenue (County State Aid Highway [CSAH] 15) and 75th Street North (CSAH 12) Dear Klayton: Thank you for your letter dated November 15, 2004 concerning the intersection of CSAH 12 & CSAH 15. . We regularly monitor the traffic volumes, delay, and crashes that occur at this intersection. Analysis shows that the number and severity of vehicular crashes remains low, while delay and back-ups during peak times has become excessive. We also recognize the concerns expressed by your City Council with this intersection and related development and project issues. Because of this we programmed in our 2005 Capital Improvement Program (CIP) installing a traffic signal at this intersection. The current proposal is to install a wood pole system that will be replaced with a permanent system as part of the future Manning Avenue project. No change to the road intersection pavement is needed with the wood pole traffic signal system. The design and construction of the wood pole traffic signal system would be 100% county funded. The cities of Stillwater and Grant, as well as Stillwater Township, will be asked to assume the electrical power costs to operate the signal system. I also want to let you know that project delivery in 2005 is dependent on County Program Aid we receive from the State of Minnesota. As you know, the State Legislature is facing a budget shortfall. If County Program Aid is reduced to balance the State budget, this project has been identified as a candidate for deferral. . 11660 Myeron Road North, Stillwater, Minnesota 55082-9573 Phone: 651-430-4300 . Fax: 651-430-4350 . TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity I Affirmative Action Page two Letter to Klayton Eckles - Traffic Control at Manning Avenue and 75th Street North December 9,2004 . If you have any further questions or comments, feel free to contact me or Wayne Sandberg, Traffic Engineer, at (651) 430-4339. Sincerely, 'BJiJ rlcLli- Donald J. Theisen County Engineer c: Nile Kriesel, County Commissioner Gary Kriesel, County Commissioner-elect Jim Schug, Administrator Molly O'Rourke, Deputy Administrator Don Wisniewski, Director Wayne Sandberg, Traffic Engineer Sandy Cullen, Transportation Manager . R:\TRAFFlc\CSAH 12 & 15 (with photos)\2005 Program Letter.doc . 11660 Myeron Road North, Stillwater, Minnesota 55082-9573 Phone: 651-430-4300 . Fax: 651-430-4350 . TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action