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Home My WebLink About2004-01-20 CC Packet CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-02 Council Chambers, 216 North Fourth Street January 20, 2004 "'PECIAL MEETING 4:30 P.M. CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Downtown Plan 2. Legislative Update - Ed Cain 3. Possible hiring of new Police Officer PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATI 1. Meritorious Service Accommodation - Steve Hansen 2. Officer of the Year - Jeff Stender 3. Todd Weiss ess Council on subjects which are not a part of t the time of the statement or may give direction REGULAR MEETING CALL TO ORDER ROLLCALL . APPROVAL OF MINUTES - Approval of January 6,2004 regular a OPEN FORUM The Open Forum is a portion of the Council meeting to the meeting agenda. The Council may take action or re . to staff regarding investigation of the concer essed. STAFF REPORTS 1.Police Chief 3. City Clerk ommunity Dev. Director City Engineer/PWD 7. City Attorney 2.Fire Chief 4. Director of 8. City Administrator CONSENT AGENDA* 1. Resolution 2004-16, dire 2. Resolution 2004-17, a calculations/reporting 3. Possible approval to 6 pagers and 3 portable radios for fire dept. (2004 C/O) 4. Application for la ling exempt permit for raffle on March 30, 2004 at Oak Glen Country Club - Speciallnterm ia District 916 Foundation 5. Resolution , approval of Revised Agreement on Brown's Creek Watershed 6. Resolutio proval of Municipal License for Xcel Energy 7. Approval computer - MIS . 8. Approv portable projector to use with laptop computers 9. Res 0, a resolution approving a special law and authorizing the City Clerk to issue a certi I approval 10. Resolutl 004-21, renewal of towing license for 2004 11. Resolution 004-22, approval of St. Croix Caterers Management Agreement for Recreation Center and Lily Lake Area - 2004 nt of bills ment with HLB Tautges Redpath, Ltd for arbitrage .UBLlC HEARINGS 1. This is the day and time for the public hearing on a Downtown Plan Amendment for the area bounded by Main Street, Myrtle Street, Mulberry Street and the St. Croix River. Concept Plan "0" is being presented for plan amendment. Case No. CPAl03-01. Notice was published in the Stillwater Gazette on January 12, 2004. UNFINISHED BUSINESS 1. Planning Commission recommendation on Lakeview Hospital parking ramp modifications (Resolution) NEW BUSINESS . 1. Possible award of bid for Attack Pumper (Resolution) 2. Possible approval of Minnesota Historical Society Certified Local Grant for architectural study for Staples & May's Addition (Resolution) 3. Possible approval of rehabilitation of Intercept Sewer (Resolution) * All items listed under the consent agenda are considered to enacted by one motion. There will be no separate discus' citizen so requests, in which event, the items will be remo separately. e City Council and will be ems unless a Council Member or consent agenda and considered PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT . . 2 'ECIAL MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-02 Council Chambers, 216 North Fourth Street January 20, 2004 4:30 P.M. CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Downtown Plan 2. Legislative Update - Ed Cain 3. Possible hiring of new Police Officer REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of January 6,2004 regular and recessed meeting minutes ""\: PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS,!;, 1. Meritorious Service Accommodation - Steve Hansen . 2. Officer of the Year - Jeff Stender 3. Todd Weiss OPEN FORUM The Open Forum is a portion of the Council meetirl~.to~.gJiI[~~.s Council on subjects which are not a part of the meeting agenda. The Council may take actionot reply at the time of the statement or may give direction . to staff regarding investigation of the concern xpr~ssed.. STAFF REPORTS 1.Police Chief 3. City Clerk ." ~ii;Community Dev. Director 6. City Engineer/PWD 7. City Attorney 2.Fire Chief 4. Director of Ad 8. City Administrator CONSENT AGENDA* 1. Resolution 2004-16, directi 2. Resolution 2004-17, approvin calculations/reporting 3. Possible approval to purchase of 6 pagers and 3 portable radios for fire dept. (2004 C/O) 4. Application for lawful gambling exempt permit for raffle on March 30, 2004 at Oak Glen Country Club - Special Intermediate School District 916 Foundation 5. Resolution 2004-18, approval of Revised Agreement on Brown's Creek Watershed 6. Resolution 2004-19, approval of Municipal License for Xcel Energy 7. Approval to purchase a computer - MIS 8. Approval to purchase portable projector to use with laptop computers 9. Resolution 2004-20, a resolution approving a special law and authorizing the City Clerk to issue a certificate of approval t of bills reement with HLB Tautges Redpath, Ud for arbitrage PUBLIC HEARINGS 1. This is the day and time for the public hearing on a Downtown Plan Amendment for the area bounded by Main Street, Myrtle Street, Mulberry Street and the St. Croix River. Concept Plan "0" is being presented for plan amendment. Case No. CPAl03-01. Notice was published in the Stillwater Gazette on January 12, 2004. . UNFINISHED BUSINESS 1. Planning Commission recommendation on Lakeview Hospital parking ramp modifications (Resolution) NEW BUSINESS 1. Possible award of bid for Attack Pumper (Resolution) 2. Possible approval of Minnesota Historical Society Certified Local Grant for architectural study for . Staples & May's Addition (Resolution) 3. Possible approval of rehabilitation of Intercept Sewer (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed frQ[n<t nsent agenda and considered separately. . . 2 ,.. ./ Legislative Associates} Inc. January 15, 2004 nor 30th Street, Svtite 500 was&il1gtOJ1, D.c. 2.0007 (2.02.) 625-4356 :Fax (202.) 62.5-4363 P.O. Box 2.111 Sti{(water/ MN 55082. (651) 439-7681 Fax (651) 439-7319 . . To: Jay Kimble, Mayor and Council Members Larry Hanson, City Administrator From:Ed Cain, LAI Subject: State and Federal Governmental Issues for Consideration in 2004 1. LeveeIFlood Control Project-Stage 3 We were successful in getting the language required to move ahead with the planning and construction of the Stage 3 Flood Wall component of the Stillwater Flood Protection Project. While we were unable to get the language in the Energy and Water Appropriations Bill, we were able to get in the the Omnibus Appropriations Bill for FY 2004. We were one of only six projects nationally to be included in the Omnibus Bill. Secondly, through extensive work with the Corps of Engineers, they have agreed to release their control over the escrow account to permit us to move ahead on the initial planning of the flood wall using a portion of these State funds to fund the work. This work will provide information to the City to determine the location, length, style, and the extent of protection for the City's commercial district. This information is also needed for the Council to make decisions regarding the work on Lowell Park. The City will move the project along by 6-12 months earlier as a result of their action to begin the planning process this year. The U.S. Senate postponed action on the Omnibus Appropriations Bill during the 2003 Session of Congress. It has already been passed by the House of Representatives. The Senate will bring up the Omnibus Bill as their first vote in the 2004 Session on January 20th. I have discussed this matter with both of our Senators, and we anticipate no problems with our language in the Senate vote. The delay in passage was due to major differences between the House and the Senate, not language issues such as ours. For the current year, 2004, we have several issues related to Stage 3 that will need special work: LeveeIFlood Control Proiect 1. Work with the City Administrator to maximize the funds available within the escrow account in accordance with State requirements. 2. Work with the Corps and our Congressional Delegation to be sure that the Corps finds the funds to move forward on the project in a timely manner. The Corps redirected the $2 million appropriated for our project, and will have to find new money somewhere. 3. Work with Congress to permit funds expended in the Stage 3 work to be used as matching funds for any Federal appropriation. '" ~ 4. The State is saying that the funds remaining in the escrow account must be returned to the State since they were not expended within the contract period. We have two . options available - - - the first to request additional funds from the State Legislature for matching the current work on Stage 3; - - - or, secondly, to ask the Legislature to include language in the Bonding Bill which extend the time period under which the funds can be expended. I will need to work with DNR and the State Bonding Committees to determine which way we can make it work best for the City. 5. Carry out the work necessary with the Legislature to get the necessary legislation passed to provide the State matching share for the project. 6. Work with the Corps on a number of issues, the preparation and signing of the Project Cooperation Agreement, the allocation of funds for the project, the request for additional funding for the project in the FY 2005 budget, to minimize procedures for selection of A & E and construction work on the project. 7. Begin work in Washington, D.C. to request the additional funding needed in the FY 2005 Appropriations Bill. This will include the usual actions including meeting with Committee Members, working with our Minnesota Representatives and Senators, preparation.of draft testimony for the House and Senate Appropriations Committees. The Stillwater Librarv Construction Proiect - - The Stillwater Library Construction project is one that is appropriate to request State matching funds. Because of the broad service area that the library provides, it cot,Jld be considered a regional project. If we are able to get an extension of the State funds for the . Stage 3 Flood Control Project rather than a bonding request, it would improve our.chances of getting help on the Library. I would make the request for $5 million to match the private funds for the project, while keeping the doors open for a slightly smaller amount. This is riot a "president setting" request, however, to be successful it must be presented in a specific way. I spoke with the Senate Capital Investment Chief of Staff about the issue, and she suggested we introduce a bill this year, and work on it with the Members, but funding would be available next year rather than this year. She also made some suggestions regarding the approach to take that will be acceptable to the Senate Bonding Committee Members. The Stillwater Armorv Proiect - - LAI work with the MN Department of Military Affairs has kept the Stillwater Armory on the top of their priority list. They have requested State funds totaling $12.559 million to be made available for construction in 2006. We could assure the State funding if we get action on the get action on the Federal level this year. The Department of Military Affairs, however, has requested the full amount for the construction of the Armory indicating they are willing to request the funds whether or not the Federal contribution is made. The Legislature will be reluctant to appropriate the full. amount without Federal support. A New Twist - - - I spoke with Jeffrey Olson, Commissioner of the Department of Veterans Affairs about our needs, and he made a rather dramatic suggestion. He said that the current facilities for the Departments of Veterans Affairs and Military Affairs are grossly inadequate. Since Stillwater is the Headquarters for the State's National Guard, . he suggested that we request facilities in Stillwater to hQuse both of these. Departments as well as the new armory. This is a goal worth exploring fU(ther, especially with the new appointment of the leader of the National Guard., and wittl the support of Commissioner Olson. ;" , . . . The Interstate Brida~ While the Mayor is leading the charge on this issue with the Committee and publicly, there are legislative issues that need to be caressed as they move through the process. For example, MNDOT has requested the authorization of $70 million in 2006, and another $70 million in 2008 for the construction of the project. Working for the City on other issues, I am frequently &sk by Members of the Legislature about the progress on the project. We will eventually have to have their votes on the appropriation. We still have a bunch of Sierra Club "whackos" in the Legislature opposing the construction project. Over the past years, six bills have been introduced to block the project. I would not at all be surprised to see another introduced this Session. We no longer have the experienced leadership of Mark Holsten and Gary Laidig to be our watchdogs, and to lead the fight. ;, At the Federal level, a provision has been included in T-21 , the Transportation Bill, to exclude water projects (bridges) from the requirements on Wild and Scenic Rivers. The passage of this provision will be highly controversial. The Sierra Club and other far left environmental groups will strongly oppose it. Since the Stillwater bridge is at the hub of this debate, we will have to provide information to the Members of Congress making this decision. It may be a very touchy situation. Both Mark Kennedy and Jim Oberstar are on the Transportation and Infrastructure Committee. Jim is the Ranking Member on the Committee, and is considered by many as the transportation "guru" for the entire Congress. His position will influence many votes in both the House and the Senate. While he has been a strong supporter of the bridge construction, modifying the Wild and Scenic River Act is another issue - - - one that has been proposed by a Republican Administration during an election year. Jim and I have been close friends for 30 years. I will have a better chance to temper his position on this issue than anyone. Hotel. Food. and Beveraae Tax This is a personal issue! I am deeply offended by the fact that tens of thousands visitors and tourists come to our City, enjoy are beautiful location, take advantage of our river and facilities, yet never contribute in any way to the upkeep, maintenance, additional police services, and many other costs that are paid for entirely by the property owners. We even pay the Chamber of Commerce to encourage more visitors to come. Nearly every City in the State of Stillwater's size has established such a hotel and/or food and beverage tax. The State collects these taxes for the City, so it does not require additional staff to implement the collection process. Such a tax would likely produce $400,000 to $500,000 a year based on estimates done with the State some years ago. while these funds can not be used for maintenance costs, there are a number of budgetary items where they can be used, replacing existing expenditures. The opposition may come from some of the businesses simply because they don't want to have to collect these taxes. Many of the business owners do not even live in the City. The City should earmark some of these funds for the park, lighting, or whatever would demonstrate improvements that would benefit both the City and the businesses. I believe I could get such a provision passed by the Legislature with little or no publicity. Project Title Strategic Score 468 475 ]00 m -'3[;6" Agency __J.f.'.ri?!:!.~y'._ .. . I-At;;;etT;~;~;;rv;;ilor)"--"'-' .. I -.... -.. .. ~ .' ..-....-.... -. '..i~cilily Life/Sc1fety . J!~0(~<:!L.I~~r:lg~J'-bi!l~ m e.Cr!3.I'!(J S~r:).r'.Y.e!.?~t2I:._ ..... }\rn~ci(;aD';vd.trIQjSfJr~!itie~ ,l\c!.10P9ate~.. ... . Stillwater Traininq and Cornrnunity Contf?!:__ ~?'.l2~cl.qg~Jra i nng (l!::~..~I~I~!J..I1~!t..~:.~,::t.~I:". ..... _VY.~1..~t..9tJ:'.;;!.I.:llIr~!!!.!r.rl9J;!"!0~(!!}lcr:~n.i~y'_C;:~r....;........ .M!.I!~ Affairs .. Erne~(lOncy Manaqerr.1ent Fae J:.rlo!<,;r.!:CliI1i.D.9a.!ld.~l?cnr:!!.unl!y.C;~f.l Ie c.. .. _1?1..~,!.i!.15~;r.r.?i!j~g.9.I!.~!..~~2f!1_f!!!'.I1..i!Y...~:;~~t.c:.c..,.... ,1 ? 3 .. ,~novernor,s . R' t (..loverrwr So "1' ,-\gency .aques. ReG .1 <BInnllHj ,,,ding - - - c~,:n:,~: - Somce 2004 2006 2008 2004 I 2006 2008 "-'60-""it4:i50r)-~:4',5i5Ij=-S~;,I~o6J -- ~~ l1()O')' f,~.;)6l) -. $!) "QI. GO 1,0001,000 '1,000 1 (loa 1,:'0(1 ; lOll -- ~t~,~~~~f;h jl~~~~r~l.-;~ ~.J1L~;~;~~~1 ()12,087 . 0 i 0 U I ():;~t,n () '.. t (J U =--=.--=-....=:.,--.---...=-.----=......=~;;~_{~~~i..!!;i2L '.'::-"'-::;r:;:-I?S. "'$:X';17;:/i .-.- '~{;{j,~~;i- _.__. .___.______~:~.p~~F,L~~Ql2Jig21U~)~!~s.ll:)QJ!.,.fIJ~?_\l.._._ .JTl?~} __ ...H~Jlq? ~~)2~1;2 S'"iiUilOT'" $~,:)O(! 351})O' $5,',OC' ..L...______... $(i:i(iu $n .OO!) Funding Sources: ~ . ."'. -, - . '- . G F =-(5'enet'aIFu"nd"'~ ---.-..,-~.._,....-l~~~(F~;.~.D;~i-r;.k.~~{r9hway-T:~und.,....-~...__..._~....,~'..,-.....,.._---~..'-. :-..-..m:t.,~-..;-i:)The.t-.f.=tli.1dft:i.g SOi.JI:cer) GO = General Q!J1iqation- 82!:.Sl.2..._ .__.__..~:I.t1~=_:!:!:tlf.1~.Ij'9.!:!~'1?_!Y_X~!.!.1.9...~.0..g!.0g...~...:... ......__..lJi':'\:I.::;.EE.!J'i.':1~':'g~::.9_e:(~~c!'r1iL i 1 ..J . State of rvllI1rWsotiJ ;JO()4 CapIlHI HudgE~tR()quef,t 1/14/)004 Page<t 4 . . I "'" -t~ ~ Project Title Agency Strategic Funding ..._..._..._ . ._._______ . __ __!'.~!()!:~tL ..~.<:~ .... So u ree .0flal()g19.glg!t'll.S~~'I)Y~lTslo.r1_._. .. 1 290 THF Local Bridqe Replacement F'rogram 2 385 GO '];~;'ln~;~jt(?.tli1~!~E~ct~!:.~.f?~~.gi}!9.._._____ . __..._....L_..._ ..... .._~T-Q.._ THB _Loc~Lf<~.?cil!.l!pr2yl'rl}~~lt_qraQts.._ 4180 CO"'-- ..~,-!:r!all Car!~lf!!'?.!QiDcts __.' _ 5 _'__ _,_J~2._..,_ ___If:!f...,_ _I3Ej'I_?~r~!l::~~~.!prove.~(:!.r~!..____.."__..__"..___"_.. ..S'_,...,.... 310 CO .E(?r:LP_€l,~.I_o.!2D~)Qnt Ass ist~Dg~...___._._..__.__..._.__. ..J__....._ ..~.__~QI'.-"'-'(')O"' .-. ~~.Qo Lock Fundi1}9 fl 227 GF NorthstarCommuter Rail 6C)V-1.---.-..-.----.-.-(:;O.-.- {;;(~~i~;gc~~~~~g~~~~~r;..:::.-...=-.-.=:::..:=~-...=::.:=-.-.. ..~:.-_..- .....--... -. .....- . ...._.1~m ..!::rq~~Jj~J.s..}i?.Ln.Jng.~~,~.t~..~(~.i!I9..n.,.,..__......._....,....__...._...... ..__........._. .... Maple GrovIl Truck Station .._9~,iq0.r~.~}1{J.Y.:?)~C?f:?,~S.lS!i.~~.r]._=_::=..,._..._.=.:=====~~:==.__., .--- ..--.----..-..-. _lNill!TIi3r t!9 6.ddi.~on _ Duluth HO Acldltion/r-{emo(jlll }; tl"1..kgp~~Jr:.~c:k..?!L'lt~O'f1_ ... Jordan Truck Station lly-rrn;lJih .Ir.ucj:;-Si;ltion AddIIT~E.~=._..___:'- _____... ._~Qe!~..E)~~'!.'~~~[~_l!~..~~t!C2~...".__......_........__..._...._..._...._. ,-.fr:2.2!(2~QD_Truck Station Adc,!!!!;?f!__.._.__ , Afjency Request __ ......._._._.=.~:=f;;.()Ll?ct .I9taL ~ .... _.JI?'g ,~??'='~~]~19"})6 _.S; j}l6:Qqg ... . .'.~=~'~;~":j([Q....t'.'$~iJ)~i)."--'i~'1(~)()"1 Q(3 nc..ra I Ob I iq?:l!l9.D.~.QDd inq (G.~?L ,..._...g3L.:'50Q._..J.t~}m?S)._._~1.Q1..g.Qg._ C.m_..J?~..t',(~. .;S~.,()~). .____~f0.B?C~~C). : General Fund ProieGts (GFL $6,600 .. $.~~___._$O___~tQ...,____ $0 _...."_._.J~g._i :i'ruhHJ:~~~*d\Y~~i~t1EiiHII~t~::.:==:.11t~:~:=_=....t~~~.8:~.=:~:=f?-0::~~0.:= '.:.:.=:j.?@:~:iI~:.:" ::.....::~:r~~fj..=.:........:i.!.,O]~~....J Funding Sources: G F- == Ge'rie't~IF(j"ii(r'--"-'-'-"'---'-""-'-T~~F-;:'TrI~;i:;k'i~i~ltiw-~yFuh(f-""""-'-'._"".-7:"---"'oTi~';-6iiie.r-f:tjii'airi<j"SourcE;s GO == General CjbJ.!g.~t..~0.. E30D9~....._.._Tt!~..:_t~~1D~.!jIg)~.\0'?.Y.~~n.q.f~i?0.f1~~g__..i....:...._,ld.t:l::J.S._e.L~jf1~~qe...9.l?9.n.g'f."l.9 Stale of Minnesota ;J004 Capital Budget Reque,.t 1/14/2004 Page 24 At" . . . . Mernoranc urn To: Mayor Kimble and City Council Members cc: Larry Hansen, City Administrator From: Larry Dauffenbach, Police Chief Date: 1/1612004 Re: Hiring of New Police Officer In 2001 the City Council detennined there was a need for an additional police officer for the City. I had approval to hire that officer but it was tied in ",ith a federa15'au~ for funding. We did not ."",,~"e the grant so we did not hire a police officer. In 2002 we again applied for another grant to fund a police officer and the grant was awarded in early 2003. In early 2003 we were asked to cut the budget by $120,000. The department had another vacancy created by a resignation and, to meet these budget needs. we could not fill the vacancy. The grant was for an additional police officer and in order to accept the grant we would have had to be fully staffed, so we had to turn the grant down. In 2004 there were no budget increases (additional officers) due to the cuts created in 2003. I have now found a way to fund the officer for 2004 and stay within budget. During budget talks in August we discussed the Secretary position in the Police department that was vacated by a retirement I did not see a need at that time to fill the position. I have had seven months to monitor that position. Through a redistribution of the duties and a small cut in services, I now believe the department can function without filling that position. I had this position in the Police d"l'<1I.uuent budget for the entire year of 2004 at $34,707. I have a police officer that is in the National Guard. He was called to active duty in July of 2003 and is ewu;.nJy serving in Bosnia We are expecting him back around April 1, 2004. The budget in 2004 had his full wage for the entire year. This will save the Police Department $11,347. A new full time Police officer starting April 1 2004, will cost $30,806. (please see spreadsheet prepared by Sharon Harrison). By eliminating the Sec/Dispatch position and hiring a:full time Police officer the Police d"l'<uuuent will still be under budget by $ 7,729. I am asking approval to hire a full time Police officer effective April 1, 2004 1 Department EmployeelTitle 1,015 1,04 I 2004 PROJECTED WAGES-PROPOSED 1,5% SALARY BASE CALCULATION LONGEVITY CALCULATION ouiiri'rili;'ili--[Nlimber'oTmmm----- m___--",")"",m,m"Tmmm-- Monthly/ i Years/ ! Salary _ongevit~ Number i Hourly i Hours/ i Base Per i of iLongevit~ Wage i Months i per Year Month i Months i per Year Salary Allocatior, Step/ Longevity in Years Title Effective Date of Step Start Date Class Date POLICE Full-time C Rhoades step increase 3 Months to new police 0' New Police Officer I steD increase Dispatcher I step increase To new police officer step increase TOTAL POLICE 100% 04/01/02 04/01/02 1/0 04/01/03 Patrol Officer 3,615 3 100% 2/0 04/01/04 4,067 9 100% 3.615 -3 100% 0 I Patrol Officer 3,163/ 631 100% 6 mo 3,389 100% 01/01/03 01/01/03 0 01/01/03 See/Dispatch I 2,8041 6 100% 07/01/03 6 mo 07/01/03 2,980 6 100% 0 2,804 -6 100% 6 mo 2,980 -6 ~g~;y;!!~~!q~/III(h?'~1W1?"~~c~!~~!(~ . . Hourly Rate (includes longevity) 2003 Projected Wage Total Number of Holidays Holiday Pay Overtime 10,846 0 20.86 3 501 11,347 36,604 0 23.46 8 1,501 38,105 -10,846 0 20,86 ,3 -501 -11,347 18,980 18.25 6 8761 19,856 10,168 19,55 5 782 10,950 16,827 0 0 16,18 16,827 17,880 0 0 17,19 17,880 -16,827 -16,827 -17.880 .. -17,880 65.752'?'~1"~1lI 0 ~~----o W@'~~~3~~C,~8,911 84159 , ,(',":'11,': ,~'l ~., l..\ \:7 0 c::.c d. -', ',:". t', '~~ '!:r 'l,l' L '{... :....'u~ :': l' ,} 'i '{ 0 . ; .. . Department Name/Position POLICE Full-time C Rhoades New Patrol Officer Sec Dispatcher I TOTAL POLICE Prior Budget Total Cost Savings for 2004 . 2004 PROJECTED BENEFITS-PROPOSED 1.5% Allocatior Benefit Gross % % Wages 100% 100% 38,105' 100% 100% r 30,806 100% 100% 0 FICA Medical PERA Medicare Type 3.5441 2,8651 01 553 PREF/Single 447 PREF/Family o PREF/Family Dental Medical Coverage Dental 3,624 Single 7,236 Family o Family j~H~ 68,91111~,409JI 1,OOOI~ 10,8601~1 84,159 420 420 o 8401 '- . ~ Life Total Projected Benefits Total Projected Wages & Benefits 65 8,206 46,311 65 11,033 41 ,839 0 0 0 13<!JL 19,239/ 88,15Ol 105,879 17,729 ... j. . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-01 January 6, 2004 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen Director of Administration Knauss Police Chief Dauffenbach Public Works Director Eckles Fire Chief Kallestad Community Development Director Russell City Clerk Ward OTHER BUSINESS Downtown Plannina for 2004 Community Development Director Russell presented Council with a Downtown Streetscape Enhancement Study Proposal and a synopsis of activities that happened in the downtown in 2003. He stated that with the 2003 developments in the downtown that the 1988 Downtown Plan should be updated and that even though the 1988 plan provided a general guide for downtown development, a fresh comprehensive, holistic review of downtown focusing on the appearance and making it more friendly for shoppers, residents and visitors. He also stated that beyond the streetscape study, a detailed phase improvement implementation and funding program would be developed and that funding and support for the implementation of the plan should come from community involvement in the plan development process. He requested that City Downtown Committees review the study proposal for review, comment and support and return to the City Council for recommendation at a later date. Council member Rheinberger expressed concern on the flow of traffic, questioned the need for designated one-way streets in the downtown or rerouting traffic, the levee project, and the bridge issue. He thought that that decision should be made before the implementation of any plan. Community Development Director Russell stated that the City should be proactive and not wait until other issues are resolved before planning for the downtown so the City gets the downtown to look the way the City would want it to look like. ... City Council Meeting - 04-01 January 6, 2004 " Councilmember Kriesel stated he liked the idea of getting people involved or into "one. tent" to work out the issues. Councilmember Junker stated that there is a lot going on downtown and a lot of excitement downtown and there is some groundwork already established with some task force and committees. He stated that there is momentum and there is a lot on paper and felt that some implementation should be done. Council member Milbrandt stated that one of the top goals discussed at the goal setting session was to preserve one of the City's prime assets, which is the riverfront, which includes the downtown. He stated that people are amazed when they find out that there has been an enormous amount of planning and agreed with Council member Junker that implementation should proceed. Mayor Kimble stated that the plan should be updated, involve the people and remind people of the planning that has been done and is being done, also, how the downtown use to look with box cars, etc. He stated that the downtown has been planned since the 1980s and needs updating. He also stated that there were no historic views on the north end of town in the 1980s except for boxcars and the industrial center that existed. Council directed Community Development Director Russell to continue the process in the updating of the downtown plan. Possible aooroval transfer of funds f9r $QI}th M{lin On-Street Parkina Proiect to the 2004 . Caoital Outlav Budaet Public Works Director Eckles explained the project, which would be to provide additional parking spaces along Main Street up to the Oasis Cafe. Councilmember Kriesel asked if a cross walk would be placed at a location by the cafe. Mr. Eckles explained that the City would have to apply to Mn/DOT for permission for a crosswalk. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to approve the transfer of funds for the South Main On-Street Parking Project to the 2004 Capital Outlay Budget. All in favor. STAFF REPORTS City Attorney Magnuson provided Council with information regarding two properties 1033 and 1034 Gilbert Court that are still in the rural taxing district and that they should be removed from that classification and placed in the urban taxing district. . Page 2 of 8 .,., .' City Council Meeting - 04-01 January 6, 2004 . Motion by Councilmember Kriesel, seconded by Council member Milbrandt to adopt Resolution 2004-07, resolution transferring parcels from the rural taxing district to the urban taxing district. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None City Attorney Magnuson stated a petition was received for vacation of a part of platted West Olive Street because some of the homes are on the right-of-way. Motion by Council member Rheinberger, seconded by Council member Kriesel to adopt Resolution 2004-08, resolution vacating part of West Olive Street. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None City Administrator Hansen reminded Council of the special meeting at 4:30 on January 20, 2003. Mayor Kimble recessed the meeting at 5:15 p.m. RECESSED MEETING . CALL TO ORDER Mayor Kimble called the meeting to order at 7:00 p.m. 7:00 P.M. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen Police Chief Dauftenbach Public Works Director Eckles Community Development Director Russell City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the December 16, 2003 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Nature Vallev Grand Prix - Stillwater Criterium - Andrew Dahl . Addressed as the last item on the agenda. Page 3 of 8 ..... City Council Meeting - 04-01 January 6, 2004 OPEN FORUM . None CONSENT AGENDA Motion by Council member Rheinberger, seconded by Councilmembef Milbrandt to approve the Consent Agenda. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004-01, directing payment of bills Resolution 2004-02, authorizing purchase of equipment Street, Shop, Park & Sewer Dept. Resolution 2004-03, approving renewal Agreement with The Sand Creek Group for Employee Assistance Program (EAP) Services. Approval to purchase of radios for police investigator cars Resolution 2004-04, approving retainer for City Attorney for year 2004 Resolution 2004-05, resolution relating to financing of certain proposed projects to be undertaken by the City of Stillwater, establishing compliance with reimbursement bond regulations under the Internal Revenue Code Request to release 2004 Capital Funds - Library . Resolution 2004-06, designation of depositories for 2004 PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Possible aooroval of Issuance of $4.{5!1!).000 g~n~ral Oblioation Imorovement Bonds. Series 2004A and $755.000 General Obliqf.lti(m CagitF-I1 Outlav B<:>nds. Series 2004B. City Administrator Hansen reviewed the issuance of the improvement bonds for the North Hill Project and the bonds for Capital Outlay. He stated that results of the bids for the bonds would be presented at the February 3,2004 meeting. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-09, resolution providing for the competitive, negotiated sale of $4,695,000 General Obligation Improvement Bonds, Series 2004A. All in favor. . Page 4 of 8 ~ .. City Council Meeting - 04-01 January 6, 2004 . Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-10, resolution providing for the competitive negotiated sale of $755,000 General Obligation Capital Outlay Bonds, Series 20048. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible final olat aDDroval for Settlers GI~n 5th Addition Case No. SUB-F/03-99 Community Development Director Russell reviewed the proposed final plat approval for Settlers Glen 5th Addition. He stated that he has informed the developer that the trails should be put in prior to the issuance of building permits. Mr. Joseph Jablonski, US Homes, stated that they accept the conditions and is working with Mr. Russell on the trail improvements. Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-11, approval of final plat for Settlers Glen 5th Addition. All in favor. . Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible aDoroval of Pledoe Alleoiance Dates for 2004 Mayor Kimble reviewed the dates for the pledge of allegiance at the Council meetings, which are Memorial Day - second meeting in May (May 18); Flag Day (June 14) - first meeting in June (June 1); 4th of July - second meeting in June (June 15 - no meeting before July 4); Veterans Day (November 11) - first meeting in November (November 9). Motion by Council member Rheinberger, seconded by Councilmember Junker approving the pledge of allegiance dates. All in favor. Election of Vice Mavor Council member Milbrandt thanked the Council for the opportunity to be vice mayor for the last two years and he nominated Councilmember Junker for vice mayor in 2004. Motion by Councilmember Milbrandt, seconded by Council member Kriesel to adopt Resolution 2004-12, approval of Vice Mayor for 2004. All in favor Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble . Nays: None Page 5 of 8 ..._-, City Council Meeting - 04-01 January 6, 2004 '. Possible desianation of official newsoaoer for 2004 . City Clerk Ward reviewed the quotations from the Gazette, Courier and Press Publications for the 2004 legal publications. She recommended the Gazette for legal publications because of lower quote and being a daily paper and the Courier for the proceedings because the quotations were lower than Press Publications. Motion by Council member Kriesel, seconded by Council member Rheinberger to adopt Resolution 2004-13, approving agreement with Stillwater Evening Gazette and Stillwater Courier News. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible aooroval of NQvemt>~r 2QQ4 rnr-fJtilJ.Q Q9te ~nd 9anvassina board dates for 2004 Elections City Clerk Ward stated that because City Hall is used as a polling place the first meeting in November would have to be changed and that canvassing of election results for the primary and general elections will require the Council to meet. Motion by Council member Milbrandt, seconded by Councilmember Junker designating November 9, 2004 as the first meeting in November and designating September 15, 2004 at. 8:00 a.m. for the canvassing of election results for the September 14, 2004 Primary Election and 4:30 p.m, November 9, 2004 for the canvassing of election results for the November 2, 2004 General Election. All in favor. Approval of Communitv Develooment Block Grant Proaram for 2004 Community Development Director Russell reviewed the CDBG program for 2004. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-14, approval of Community Development Block Grant application for 2004. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Approval of the Stillwater Brown's Creek Protection Initiative Grant Aareement Mayor Kimble reviewed the Stillwater Brown's Creek Protection Initiative Grant Agreement and stated that this agreement allows the City to receive a draw of $650,000 for the project. . Page 6 of 8 " . . . City Council Meeting - 04-01 January 6, 2004 Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-15, approval of the Stillwater Brown's Creek Protection Initiative Grant Agreement. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Nature Vallev Grand Prix - Stillwater Criterium - Andrew Dahl Mayor Kimble reviewed the request for the Stillwater Criterium. Police Chief Dauffenbach stated that there were issues of concern from last year's event, which were traffic congestion, better detour signs and a vendor claiming exclusive vending rights. He stated that he has and will continue to work with Mr. Andrew Dahl on these issues. He also stated that they are requesting a donation of four police officers for the event as well as EMT personnel. Motion by Council member Milbrandt, seconded by Council member Junker to approve the special event, donating the four police officers and EMT personnel and directed Chief Dauffenbach to continue to work with Mr. Dahl on the issues of concern from last year's event. All in favor. COUNCIL REQUEST ITEMS Council member Milbrandt requested that Council member Kriesel be designated as Council representative to the Park Board. He stated he would like to make himself available for the Downtown Plan committee. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger designating Council member Kriesel as Council Representative to the Park Board. All in favor. ADJOURNMENT Motion by Council member Rheinberger, seconded by Council member Junker to adjourn the meeting at 7:32 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Page 7 of 8 City Council Meeting - 04-01 January 6, 2004 Resolution 2004-01, directing payment of bills Resolution 2004-02, authorizing purchase of equipment Street, Shop, Park & sewer. Dept. Resolution 2004-03, approving renewal Agreement with The Sand Creek Group for Employee Assistance Program (EAP) Services. Resolution 2004-04, approving retainer for City Attorney for year 2004 Resolution 2004-05, resolution relating to financing of certain proposed projects to be undertaken by the City of Stillwater, establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2004-06, designation of depositories for 2004 Resolution 2004-07, resolution transferring parcels from the rural taxing district to the urban taxing district Resolution 2004-08, resolution vacating part of West Olive Street Resolution 2004-09, resolution providing for the competitive, negotiated sale of $4,695,000 General Obligation Improvement Bonds, Series 2004A Resolution 2004-10, resolution providing for the competitive negotiated sale of $755,000 General Obligation Capital Outlay Bonds, Series 2004B Resolution 2004-11, approval of final plat for Settlers Glen 5th Addition Resolution 2004-12, approval of Vice Mayor for 2004 Resolution 2004-13, approving agreement with Stillwater Evening Gazette and Stillwater Courier News Resolution 2004-14, approval of Community Development Block Grant application for 2004 Resolution 2004-15, approval of the Stillwater Brown's Creek Protection Initiativ.... Grant agreement . . Page 8 of 8 ~ t LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-016 . . Ace Hardware AFLAC Anderson, Richard dba Lowell Inn Appletree Institute Applied Images Aspen Mills Association MN Emergency Managers Bartkey, James Becker Arena Products Board of Water Commissioners Boyer Trucks Carquest Catco CDW Central S1. Croix Cable Commission Century Power Coca Cola Com cast Computer Services of Florida Concrete Masonry Solutions, Inc. Cope Plastics Inc. Cottagewood Partners Cub Data One Technology Dauffenbach, Larry Delta Dental Dwell Edy's Grand Ice Cream First Line Fortis Benefits Insurance Co. Fred's Tire Galles Corporation GCR Tire Center Gopher State One-Call Grainger Greater Stillwater Hausken, Kelsey Jo Hennepin Technical College Holiday Humane Society for Companion Animals IFP Ikon Imagineering Infratech . Hardware Insurance 2nd Half Property Tax Abatement 2003 Insurance Yellow Par Tags Uniforms Memberships Refund Landscape Escrow Tempered Glass 4th Otr WAC, Fire Hydrant Repair Equipment Repair Supplies Equipment Repair Supplies Equipment Repair Supplies Computer Equipment Repair Audio Cassette Recorder Equipment Repair Supplies Concession Supplies Cable Samsung Thermal Receipt Printer Snow Plowing Rec Center Plexi Glass Grading Escrow Refund Concession Supplies Computer Equipment Buy Fund, Additional Funds Insurance Subscription Concession Supplies Concession Supplies Insurance Tire Repair Ice Melt, Supplies Tires Billable Tickets Filters 2004 Membership Tobacco Compliance Education Fuel Boarding Animals Exams Firefighters Maintenance Agreements Consulting Service Downtown Sewer Project 241.72 68.90 3,779.54 24,667.77 55.75 863.90 135.00 2,000.00 491.28 61,232.98 97.98 27.20 178.88 1,123.96 61.92 32.43 2,325.10 66.62 337.05 1,180.00 466.04 1,500.00 52.38 1,069.35 500.00 229.07 19.95 145.68 1,263.65 13.20 24.25 679.13 426.00 13.95 99.68 625.00 24.00 199.36 26.67 438.60 1,400.00 801.76 967.60 4,096.40 EXHIBIT" A" TO RESOLUTION #2004-016 Interstate All Battery Center Interstate Battery System of MN Jani King of MN J H larson Johnson Radio Communications larson Allen, Weishair & Co. law Enforcement labor Service lMC Insurance Trust league of MN Human Rights Commissions Lind, Gladys Linner Electric Co., Inc. long lake Villas Limited Partnership MacQueen Equipment Inc. Maple Island Hardware Co. Maritronics, Ltd. Menards Met Council Metropolitan Council Environmental Services Metro Fire MN Animal Control Association MN Dept of Agriculture MN Dept. of Employment & Economic Dev. MN Dept of Natural Resources Waters MN Dept of Public Safety MN Metro Fire Officers Association MN Occupational Health MN State Treasurer MJ Raleigh Trucking Municipals Munn, Kenneth Napa Auto Parts Northwestern Tire Co., Inc. Office Depot Orrin Thompson Homes PMI Quill R & R Specialties Roberts Co, Inc. St. Croix Boat & Packet St. Croix Preservation, Inc. St. Croix Scuba & Snorkeling St. Croix Valley Athletic Partnership St. Joseph Equipment Sand Creek Group Ltd Sandy's Office Coffee Service Page 2 Battery Battery January Billing Light Bulbs 1 st Qtr Maintenance Contract Professional Service GASB 34 Insurance Insurance Dues land Purchase Supplies 2nd Half 2003 TIF #8 Sand Nozzle,Equipment Repair Supplies Hardware Scoreboard Repair Maintenance Supplies December 2003 SAC Report February Wastewater Service Rescue Aire II System,Valve 2004 Dues License Fee Renewal 4th Qtr 2003 State Stream Protection & Impr loans Conference Dues Drug Testing 4th Qtr State Surcharge Sand 2004 Membership Dues Refund Overpayment Equipment Repair Supplies Tire Repair Office Supplies Grading Escrow Refund Office Supplies Office Supplies Zamboni Repair Supplies Uniform Name Bars December 2003 Arena Billing 2nd Half 2003 TIF #1 Scuba Supplies 2004 Donation lamps, Auger Tooth Employee Asst. Program Coffee Supplies " .. 475.73 336.53 298.20 373.71 843.00 3,930.00 37.00 223.83 78.75 927.00 74.55 30,143.21 4,885.59 109.35 60.00 92.76 16,409.25 85,085.00 2,017.18 30.00 10.00 1,171.00 97,500.00 320.00 100.00 155.00 7,237.72 508.56 20.00 8.00 137.27 45.38 2,845.18 1,500.00 104.50 161 .22 1,792.55 186.60 61,124.45 1,817.34 2,758.67 20,000.00 291.78 1,957.50 96.52 . . . ,. J . . . EXHIBIT" A" TO RESOLUTION #2004-016 Savoie Supply Co. Sprint State of MN BCA SW Community Education Stillwater Gazette Stillwater Towing Streichers Superior Crane Corporation Sysco 3M Territorial Springs LLC Towne Place Suites Viking Electric Viking Industrial Center Washington County Human Resources Washington County Recorder/Registrar Washington County Road & Bridge Waste Management-Blaine Waste Management-Savage Wicker, Steve Winnick Supply Inc. Wrap N Ship Yocum Oil Co. Inc. Ziegler ADDENDUM TO BILLS Ancom Communications Arch Wireless Cardinal Tracking Carquest Clarey's Clin Net Solutions Community Volunteer Service Dauffenbach, Larry G&K International Association of Chief of Police Jefferson Fire & Safety Knauss, Chantell Lakeview Hospital Larson Brenner Architects League of MN Cities LJ Schuster Page 3 Advance Terra Sweeper Cell Phones CJDN Dive Team Pool Time Publications Vehicle Towing Gas Masks Osha Inspection on Cranes Concession Supplies Sign Supplies Draw Request # 2 TIF Note Proceeds J Magler Lodging during Training Light Bulbs Methane Sensor Seminar Variances, SUP Recordings Streetlight Repairs Garbage Waivers 2nd Half Garbage Certifications 2003 Reimburse Work Boots Hardware Freight Fuel Equipment Repair Supplies Mobile Radios Wireless 2004 Maintenance Contract Vehicle Repair Supplies Foam Drug Screens 1 st Quarter 2004 Allocation Reimburse Parking Expense Rugs, Mops, Uniform Cleaning 2004 Membership Bunker Gear Reimburse Expenses Professional Services Design Services 1st Quarter Workers Comp Insurance Envelopes, Checks 3,430.90 65.21 270.00 270.00 52.40 239.63 274.72 448.00 1,103.28 383.40 477,680.00 2,063.10 590.82 202.35 50.00 67.50 240.70 345.79 12,169.86 27.65 45.92 11.27 1,940.31 30.38 4,802.00 30.26 1,200.00 50.80 575.00 54.00 3,625.00 10.00 2,325.70 100.00 3,455.93 72.20 2,334.44 3,311.15 25,363.75 915.50 EXHIBIT n An TO RESOLUTION #2004-016 Magnuson Law Firm Matrix Communications Metro Fire MN Bureau of Mediation Minnesota Dept of Transportation MN Sex Crimes Investigators Assoc. Office Depot Pod's Tire & Wheel Inc. Qwest Short Elliott Hendrickson Springsted Stillwater Collision & Restoration Stillwater Gazette Stillwater Towing University of MN Washington County Govt Center Washington County License Washington County Sheriff White, Christopher Xcel Adopted by the City Council this 20th Day of January, 2004 Page 4 Professional Services Phone Hardware, Software Upgrades Nozzles, Foam Seminar Manuals Membership Renewal Office Supplies Tire Repair Telephone Lakeview Hosp Prking, Stage 3 Flood Professional Services Body Work Publication Forfeiture Tows Education Truth in Taxation License Renewals Gas Masks,4th Qtr MDT'S Reimburse Vehicle Repair Electricity, Gas TOTAL '\. t 8,448.58 10,953.00 1,679.29 5.00 15.44 50.00 198.13 133.73 747.76 6,130.80 750.00 1,494.55 13.16 546.02 65.00 1,090.76 536.50 4,853.81 474.50 13,952.33 . 1,064,696.86 . . ,. ~ . Memorandum TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: January 20,2004 SUBJECT: Towing License - Stillwater Towing . Stillwater Towing has submitted the required information and fee for their 2004 Towing License. RECOMMENDATION: I recommend the issuance of the towing license conditioned upon Chief Dauffenbach's review and approval. . RESOLUTION NO. 2004-21 RENEWAL OF TOWING LICENSE FOR 2004 WHEREAS, Stillwater Towing, Inc., has requested renewal of a towing license for 2004; and WHEREAS, all forms and documentation have been received and fees paid; NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the towing license for Stillwater Towing, Inc. is renewed for the Year 2004. Adopted by Council this 20th day of January, 2004. Jay L. Kimble, Mayor Attest: Diane F . Ward, City Clerk "'" t . . . " f . . . MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen DATE: January 15,2004 SUBJECT: St. Croix Caterers Management Agreement for Recreation Center and Lily Lake Arena - 2004 Accompanying this memo is the proposed agreement between the City of Stillwater and St. Croix Caterers for the management of the St. Croix Valley Recreation Center and Lily Lake Arena for the calendar year 2004. The agreement is identical to past agreements and includes minor adjustments in the budget. The management fees have not changed and remain as: 5% of the gross revenues not to exceed $35,000. In my opinion, St. Croix Caterers provides an excellent management service. The results of operations continue to exceed expectations and provides for increased funding of debt servIce. Since there is basically no change in the contract and the service continues to exceed expectations, I recommend the renewal of the agreement. At this date the Parks and Recreation Board have not reviewed the agreement. Therefore, I further recommend that council approval be contingent upon review and approval of the Park and Recreation Board. RECOMMENDATION Council approve the recreational facilities management agreement between the City of Stillwater and St. Croix Caterers for the calendar year 2004. ".. , RESOLUTION 2004-22 APPROVAL OF ST. CROIX CATERERS MANAGEMENT AGREEMENT FOR RECREATION CENTER AND LILY LAKE AREA - 2004 . BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the management agreement for Recreation Center and Lily Lake Area between the City of Stillwater and St. Croix Caterers, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 20th day of January 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . ~ ,,> . . . ST. CROIX VALLEY RECREATION CENTER AND LILY LAKE ARENA MANAGEMENT AGREEMENT This Management Agreement ("Agreement") is made this day of 2003, between the CITY OF STILLWATER, a Minnesota Municipal Corporation (the "City"), and HOME RULE CITY OF THE THIRD CLASS with offices at 216 N. 4th Street, Stillwater, MN 55082, and ST. CROIX CATERERS, INC., a Minnesota Corporation, with offices at 301 S. Second Street, Stillwater, MN 55082 ("St. Croix"). WITNESSETH The City is the owner of Lily Lake Ice Arena ("Lily Lake") and the St. Croix Recreation Center, 1675 Market Drive, Stillwater, Minnesota, which features two (2) indoor ice rinks, and a multipurpose domed field house (collectively, the "Facilities"). St. Croix is in the business of managing and marketing ice rinks and sports and entertainment facilities. St. Croix has the knowledge and expertise to manage and market the Facilities. NOW, THEREFORE, in consideration of mutual promises and other consideration the parties agree as follows: ARTICLE I OPERATING CONDITIONS Section 1. Term. Commencing January 1, 2004 and continuing until December 31, 2004, St. Croix will provide the City with the services set forth in this Article. Notwithstanding the foregoing, the City will have a right to terminate this Agreement, for its convenience, upon not less than sixty (60) days prior written notice to St. Croix. In this event the City must pay to St. Croix all amounts owing to St. Croix and accrued through the date of termination, it being understood that the purpose of this termination right is to comply with so-called "safe harbor" guidelines for management contracts under Section 130 1 (e) of the Tax Reform Act of 1986. ' Section 2. Responsibilities. 2.01 St. Croix's Responsibilities: a. Marketinq and Promotion. St. Croix must perform all marketing activities, which will be undertaken to maximize the use of the Facilities by all persons, provide maximum revenue, as defined in Paragraph 2.01 (n) below. St. Croix will conduct a promotional campaign for the Facilities in accordance with a plan for -~~-~t:~- .......:~h -u~4- ....~ -~~-~~~'" ~nd ~. .....m;ued +0 +he COlt" for "'pnro"al pi VIIIV lVII, VVIIIl-1 III ;:)l UC: pi C:pCII C:U QI ;:)UUI III ,l U I Y I a fJl v within forty-five (45) days after the date of the agreement. b. Schedulinq. St. Croix must develop and maintain all schedules for events held at the Facility and scheduling must be accomplished in accordance with a rate schedule and facility use policy established by City policy, applicable law, and 1 I! in a manner to maximize the use of the Facilities so as to provide maximum .. Revenue, for the City. c. Concessions. St. Croix will provide concession services at the Facilities for the . sale, through manual service, vending machines and other methods (collectively, "Concessions"). d. Maintenance. St. Croix must perform all minor maintenance of the Facilities; provided that the responsibilities are limited to ordinary and routine maintenance. e. Custodial and Cleaninq Services. St. Croix must provide all routine cleaning and janitorial services at the Facilities. f. Pest Control. St. Croix must perform all necessary pest control services, whether performed by St. Croix or a pest control service engaged by St. Croix. g. Snow Removal. St. Croix must perform all snow removal services on the pathways and sidewalks adjacent to the Facilities. h. Trash Removal. St. Croix is responsible for removal of all trash from the Facilities and agrees that it will not permit any employee, to place refuse outside the buildings on the Facility, except in designated Dumpsters, the location of which must be approved by the city. i. Operational Services. St. Croix will direct all services required to stage (set up and take down) the Facilities for each event including, but not limited to, loading in and loading out the ice rink, dasher boards, the soccer floor and other sports event setups. St. Croix must hire and manage all management staff, ticket sales personnel, ushers and other personnel required for the operation of the Facility, including, but not limited to, ticket taking, program distribution and assistance to patrons general, including the handicapped. J. Ticket Sales. St. Croix must perform all aspects of ticket sales for events and activities including computerized tickets. Ticket sales services will include ordering, selling and accounting for tickets, reporting ticket revenues fora given event for each user of the Facility, cash and credit card processing, complete auditing and accounting for each event. k. Security. S1. Croix must arrange for proper security for events at the Facility and for general security when events are not in progress. The security may be provided by St. Croix or by contract, in its discretion. St. Croix must review exterior crowd management and traffic control with the Stillwater Police. I. Licenses and Permits. St. Croix must obtain and maintain, on behalf of the City, all licenses and permits necessary for management and operation of the Facilities. m. Seoarate Fund Established. On or before the effective date of this Agreement, the City will establish separate funds, separate from any other City funds which will be the exclusive use of all receipts and disbursements related to this Agreement ("Sports Facilities Fund"). 2 . /- I . . . . n. Collection of Revenues. St. Croix will be responsible for the collection of all revenue. "Revenue" is defined as the total amount received by St. Croix or any other person or entity operating on St. Croix's behalf from third parties, directly or indirectly arising out or the connected with and on behalf of the facility, including without limitation rental fees, use fees, concession sales, transactions for cash, less applicable taxes and except for contributions, interest earnings or other Revenues that may be collected by the City from time to time. All Revenues generated by the use of the Facilities and collected by St. Croix will be deposited by St. Croix in a designated depository within twenty-four (24) hours of receipt. The City will also deposit any Revenues it may collect from time to time related to the Facilities in the appropriate depository. The City is authorized at any time to obtain information and records from St. Croix concerning proof of payment and verify and inspect any records. o. Disbursements. The City will make disbursements from the Sports Facilities Fund to pay budgeted operating expenses. Any authorized expense incurred by the City or by St. Croix must be disbursed by the City from the Fund. St. Croix must use a purchasing system approved by the City and similar to the purchasing system established for other City funds. p. Meetinos. St. Croix must, upon ten (10) days written notice, attend meetings held by the City of Stillwater Parks and Recreation Commission for the purpose of providing reports on the operations of the Facilities and/or to discuss issues or problems concerning the operations of the Facilities. Attendance at meetings held by the City Council will also be required, upon ten (10) days written notice, for discussion of issues or problems that may require such meetings. 2.02 City's Responsibilities: a. Operatino Hours. Determine the operating hours and rate schedule of the Facilities and its various components in consultation with St. Croix. b. Trash Removal. Haul trash from the site, provided trash is placed in dumpsters provided by the City. c. Snow Removal. Plow snow from parking lot areas to be used by visitors to the Facilities and St. Croix staff. d. Maintenance. Maintain all outdoor areas of the Facilities unless specifically listed as a St. Croix responsibility. e. Marketinq. Assist St. Croix when possible in its promotion and marketing efforts. f. Fee Approval. Approve all fees to be charged by St. Croix, including "mark- up" for resale items such as sports equipment and food and beverages. g. Bond Payments. Make all debt service payments in connection with the Tax exempt Revenue Bonds used to construct the project and ail related accounting and legal services associated with this bond issuance. It is understood that the debt service payments are to be made from Revenues generated by the Facilities, to the extent available. 3 h. Budqet. Approve and/or amend the annual budget and work program as specified in Section 3.01. Section 3. Budoet and Revenue Reoorts. 3.01 The City, in consultation with St. Croix, will develop an estimated Revenue and Expense Budget for the period beginning May 1, 2002, and ending April 30, 2003. The budget will become a part of this Agreement and will be attached as Exhibits "An, "B" and "C". The budget will be used as a tool for the effective management of the Facilities and for evaluating the results of operations. The City and St. Croix will use their best efforts to ensure the effective management of Revenues and expenses related to the Facilities. 3.02 The proposed budget must be reviewed by St. Croix within thirty (30) days after submission. Upon approval by St. Croix, which approval will not be unreasonably withheld, the proposed annual budget will become the final budget for the period until April 30, 2003. 3.03 St. Croix and the City may revise the Budget at any time by mutual written agreement. 3.04 Within fifteen (15) days after the end of each calendar month and within forty-five (45) days after the end of the Contract Year, St. Croix must deliver to the City a true and correct statement certified as true and correct by an officer of St. Croix, of all Revenues of the preceding calendar month and Contract Year, as the case may be, together with any reasonable supporting documentation requested by the City. 3.05 St. Croix must deliver to the City on a daily basis a copy of the deposit made for that day and a revenue report by type of Revenue, including dollar amount and purchaser that reconciles to the daily deposit. Revenue reports for Saturday and Sunday deposits will be delivered to the City on the next business day. \. . . Section 4. The Manaoement Fee. Additional Fees. 4.01 St. Croix will be paid a fee equal to five percent (5%) of the gross revenues ("Management Fee"), not to exceed a total fee of thirty-five thousand and no/100 dollars ($35,000.00) for providing management services. The fee will be paid as follows: The fees will be paid at the rate of two thousand nine hundred sixteen three and no/100 dollars ($2,916.00) per month thereafter to the end of the Agreement. The final payment will be adjusted, if necessary, so that the total fees do not exceed the lessor of five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00). If after the adjustment the fees paid to S1. Croix exceed five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00), St. Croix must rebate to the City the amount overpaid. St. Croix will pay any rebate due to the City no later than thirty (30) days after the expiration of this Agreement. In the event of underpayment, any amount . due to St. Croix will be paid no later than thirty (30) days after the expiration of this agreement. 4 ,. 4.02 The Management Fee is based upon an evaluation of the responsibilities of each party under existing circumstances. In the event of a substantial change in responsibilities based upon changed circumstances, the parties agree to meet and confer with regard to a modification of the Management Fee that is commensurate with the changed responsibilities. Section 5. Pavment of Manaoem~nt F~~~ Personal Services and Ooeratino Exoenses. . 5.01 5.02 5.03 . From the Sports Facility Fund, the City will pay the Management Fee on the first business day of each month for the preceding month and will pay the Personal Services Expenses, as defined in attached Exhibit B as developed pursuant to Paragraph 3.01 above, as they are incurred in the ordinary course of business and within twenty (20) days after receipt of a Personal Service Expense invoice from St. Croix. That portion of the Operating Expenses that will remain the responsibility of the City and will be paid directly by the City are defined on Exhibit C as developed pursuant to Paragraph 3.01 above. In the event that the Sports Facility Fund is insufficient to cover the Operating Expenses and the Management Fee due and payable during a month, the Deficiency will be paid by the City. Representatives of St. Croix's management and the City must meet not later than the twentieth (20th) day of each calendar month to review revenues and operating expenses for the prior calendar month. ARTICLE II CONCESSIONS Section 6. Ooerations. 6.01 St. Croix will cause the Concessions to be operated and conducted so that all persons who patronize the Facility will always be promptly and satisfactorily served. All foods and beverages sold must always be of the highest standard of quality and purity, must be stored and handled at all times consistent with excellent standards of sanitation, preservation and purity, must always be well prepared and satisfactorily served and must always conform to the requirements of all applicable federal, state and municipal laws, statutes, ordinances and regulation. No imitation, adulterated or misbranded commodities may be stored, displayed or sold by St. Croix or any employees or contractors. 6.02 The City and St. Croix acknowledge that it is not always feasible to operate all the Concessions on a daily basis. Periodically, the City and St. Croix will confer in an effort to agree upon the nature and scope of operation, which is consistent with their respective interests. St. Croix will provide reasonable and adequate serv'ice consistent with the activities at the location for each event. . Section 7. Caoitallmorovements Eauioment Reoair and Maintenance. 7.01 It may be desirable to consider additional capital improvements ("Additional Capital Improvements") and the purchase of additional 5 .... equipment ("Additional Equipment") for the Premises. At any time St. Croix or the City may request a meeting to confer to consider the advisability of any Additional Capital Improvements and Additional Equipment. No purchases of Additional Capital Improvements or Additional Equipment . may be undertaken without the prior written agreement of the City. 7.02 St. Croix must maintain and repair the Equipment, the Additional Equipment, and replacements thereof, the Additional Capital Improvements and replacements thereof in accordance with the Budget and all manufacturers' warranty and preventive maintenance requirements, and the cost thereof. 7.03 The City, at its expense and not as an Operating Expense, must replace all Equipment, Additional Equipment, Additional Capital Improvements, and replacements, using prudent business judgment giving due effect to the nature, age, obsolescence and imminent obsolescence of such assets. 7.04 St. Croix will be responsible for the ordinary housekeeping and cleaning of the Facility and the Equipment, Additional Equipment and Additional Capital Improvements. ARTICLE III GENERAL TERMS AND CONDITIONS Section 8. Reoresentation of the Citv. The City represents and warrants to St. Croix as an inducement to St. Croix entering into this Agreement, that it is the City's intent . that the Facility will be permitted to be open to the paying public in a manner consistent with industry practices. Section 9. Standard of Ooeration. St. Croix represents and warrants to the City that it will maintain an efficient and high quality operation at the Facility comparable to other locations containing facilities similar to those of the Facilities. Section 10. Accountina Records. Reoorts and Practices. 10.01 St. Croix must maintain accounting records relating to the Facilities using accounting practices in accordance with generally accepted accounting principles consistently applied. 10.02 St. Croix must establish internal financial control policies and practices which are in accordance with generally accepted standards in the industry and reasonably acceptable to the City. 10.03 The City will have unlimited access to all accounting records and supporting documentation of St. Croix relating to the Facility during the term of this Agreement and for a period of three (3) years thereafter. The right to access wi!! be exercised in a reasonable manner. Section 11. Default. Riaht to Cure. Consent to Jurisdiction and Waiver of Jurv Trial. 11.01 It will bean event of default ("Event of Default") hereunder if either party . hereto: 6 . a. Fails to payor deposit sums due by one party to the other within seven (7) days after written notice by the other of such failure, or b. Fails to perform or comply with any other obligation of such party hereunder within thirty (30) days after written notice by the other of such failure (which notice will specify, in sufficient detail, the specific circumstances so as to give the defaulting party adequate notice and the opportunity to cure the same); provided however, that if the default is of a nature that it cannot be cured within thirty (30) days, then the defaulting party will not be deemed in default hereunder if it commences to cure the default within ten (10) days after the effective date of the notice of such default and diligently process to cure such default within ninety (90) days after the effective date of notice. 11.02 The parties agree that it is in their best interests to resolve any disputes or defaults, and, accordingly, agree, that prior to the exercise of any remedy granted hereunder, at law or in equity, upon an Event of Default, the parties will, in good faith, consider alternative dispute resolution procedures, including, without limitation, arbitration and mediation. The party who wishes to exercise its remedies will notify the other party thereof, which notice will specify the alternative dispute resolution mechanism that the exercising party wishes to employ (the "Exercise Notice"). The parties will attempt in good faith to resolve the default by the alternative dispute resolution mechanism to which they agree, (including, without limitation, the binding nature of any such alternative dispute resolution proceeding); provided however that if no such resolution has been achieved within ninety (90) days after the effective date of the Exercise Notice, the exercising party may proceed to exercise its other remedies, including, without limitation, termination of this Agreement. . 11.03 The parties and each of them hereby irrevocably submits to the jurisdiction of Washington County Minnesota District Court over any action or proceeding arising out of or relating to this Agreement any other document evidencing the transaction contemplated by this Agreement. Section 12. Insurance. '-'\ 12.01 In connection with the employment of its employees, St. Croix will pay all applicable social security, re-employment, workers' compensation or other employment taxes or contributions of insurance, and will comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation. St. Croix will indemnify and hold harmless the City from all costs, expenses, claims Of damages fesulting from any failure of St. Croix to comply with this Section 12.01. . 12.02 The City will procure and maintain a General Comprehensive Liability policy covering operations of the City at the facility and will name St. Croix as an additional insured on this policy with a combined single limit of the City's legal tort liability Limit as set by the Statutes of Minnesota. 7 12.03 City must procure all Risk Property Insurance for the completed value of the Facility to cover the Facility including St. Croix's use, occupancy and operation of the Facility against the perils of fire and other perils normally covered by an All Risk policy. The City must be named insured on the property insurance. The City and St. Croix agree to waive all rights against each other, and each other's subsidiaries, affiliates, agents and employees, for damages covered by the property insurance. Section 13. Indemnitv. St. Croix agrees to indemnify, hold harmless, protect, and defend City or City's agents, representatives and any affiliated or related entities against any and all claims, loss, liability, damages, costs and expenses, including reasonable attorney's fees, that are alleged to have occurred as a result of or due to the breach of contract, negligence or willful misconduct of St. Croix, its agents, consultants, subcontractors, employees or representative, to the extent that such claim, loss, liability, damage, cost or expense is alleged to have been caused by St. Croix, its agents, consultants, subcontractors, employees or representative. St. Croix hereby waives any claims it may, now or in the future, have against City, which claims are or should have been covered by the insurance specified in this Agreement. By this indemnity, which is not intended to be the procurement of insurance, the City in no way knowingly or intentionally waives its "maximum liability" as specified in Minn. Stat. ~466.04. Section 14. Damaae to and Destruction of the Location. If all or part of the Location is rendered untenantable by damage from fire and other casualty which, in the reasonable opinion of the City, a. Can be substantially repaired under applicable laws and governmental regulations within three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), the City will forthwith at its own expense repair damage other than damage to its improvements, furniture, chattels or trade fixtures. During the period during which the Facility or any part thereof remains untenantable until the Facility resumes full operation. i. The Management Fee must be reduced accordingly, and St. Croix and the City must jointly decide on an operating budget for the duration of the repair period and jointly determine whether to retain personnel during the repair period, and Ii. Subject to applicable law, the term of the Agreement will be extended by the amount of time in which the Facilities are closed to the general public due to the damage. . . /'--. b. Cannot be substantially repaired under applicable laws and '" governmental regulations with three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), then the City must notify . St. Croix thereof. In such case, either the City or St. Croix may elect to terminate this Agreement as of the date of the casualty by written notice delivered to the other. 8 . . . Section 15. EmoJovees. 15.01 All persons engaged at the Facility in operating any of the services hereunder are the sole and exclusive employees of St. Croix and must be paid by St. Croix. In connection with the employment of its employees, St. Croix will pay all applicable social security, reemployment insurance, workers' compensation or other employment taxes or contributions to insurance plans, and retirement benefits, and must comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation, and will defend, indemnify and save the City harmless from any responsibility therefore. St. Croix must comply with all applicable laws, ordinances and regulations including, without limitation, those pertaining to human rights and nondiscrimination set forth in Minn. Stat. S 181.59, Minn. Stat. Ch 363 and the Stillwater City Code as the same may be amended from time to time, all of which are incorporated herein by reference. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be canceled or terminated by the City for a violation of this paragraph, in addition to the penalty provisions which may be invoked by the City pursuant to the above cited statutes and ordinances. 15.02 St. Croix will employ trained and neatly dressed employees and the employees must conduct themselves at all times in a proper and respectful manner. Any dismissal must be in accordance with applicable federal, state or local laws which may be in effect, and St. Croix will defend, indemnify and save the City harmless from any claim, cause of action, expense (including attorneys' fees), loss, cost or damage of any kind or nature arising there from, except in the case of express written direction from the City. Section 16. Nonwaiver. The failure of either party at any time to enforce a provision of this Agreement will in no way constitute a waiver of the provision, nor in any way affect the validity of this Agreement or any part hereof, or the right of the party thereafter to enforce each and every provision hereof. Section 17. Amendment. The parties may amend this Agreement only by written agreement executed by the parties. Section 18. Choice of Law. The laws of the State of Minnesota will govern the rights and obligations of the parties under this Agreement. Section 19. Severabilitv. Any provision of this Agreement decreed invalid by a court competent jurisdiction will not invalidate the remaining provisions of this Agreement. Section 20. Notices. 20.01 Any notice required herein will be in writing and will be deemed effective and received (a) upon personal delivery; (b) five (5) days after deposit in the United States mail, certified mail, return receipt 9 requested, postage prepaid; or (c) one (1) business day after deposit with a national overnight air courier, fees prepaid, to St. Croix or City at the following addresses: If sent to the City: City Administrator/Treasurer City of Stillwater 216 North 4th Street Stillwater, MN 55082 . If sent to St. Croix: Richard Anderson St. Croix Catering, Inc. 301 South Second Street Stillwater, MN 55082 20.02 The City's representative to St. Croix in connection with Facility operations will be the City Administrator or a person named by the City and Consultant shall designate the St. Croix On-site Manager. Either party may designate an additional or another representative or address for notices upon giving notice to the other party pursuant to this paragraph. For the purposes of this Agreement, "business day" will mean a day which is not a Saturday, a Sunday or a legal holiday of the United States of America. Section 21. Force Maieure. 21.01 Neither party will be obliga,ted to perform hereunder, and neither will be deemed to be in default, if performance is prevented by fire, earthquake, flood, act of God, riot, civil commotion or other matter or condition of like nature, including the unavailability of sufficient fuel or energy to operate . the Location, or any law, ordinance, rule, regulation or order of any public or military authority stemming from the existence of economic controls, riot, hostilities, war or governmental law and regulations, 21.02 In the event of a labor dispute which results in a strike, picket or boycott affecting the Facility or the services described in the Agreement, St. Croix will not be deemed to be in default or to have breached any part of this Agreement. 21.03 Notwithstanding any other provision of this Agreement, in the event that the State of Minnesota changes or terminates the statutory authority of the City for building, operating and maintaining the Facilities, and the changes make this Agreement impractical or unlawful to carry out, the City has the right to terminate this Agreement. Section 22. Intearation. This Agreement and all appendices and amendments hereto embody the entire agreement of the parties relating to the services to be provided hereunder. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement will supersede all previous communications, representations, or agreements, either oral or written, between the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to . be executed on the day and year first above written. 10 . . . CITY OF STILLWATER a Minnesota Municipal Corporation Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk --------- . ~ '" :::--- Ri ard Ana~n, President STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON ) On this day of , 2004, before me, a Notary Public within and for said County, appeared Jay L. Kimble and Diane F. Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) On this day of , 2004, before me, a Notary Public within and for said County, appeared Richard Anderson, to me personally known, who, being duly sworn, did say that he is the President of St. Croix Caterers, Inc. and that this instrument was signed as the free act and deed of the corporation. Notary Public 11 ... ; LIST OF BILLS EXHIBIT n An TO RESOLUTION #2004-016 . . Ace Hardware AFLAC Anderson, Richard dba Lowell Inn Appletree Institute Applied Images Aspen Mills Association MN Emergency Managers Bartkey, James Becker Arena Products Board of Water Commissioners Boyer Trucks Carquest Catco CDW Central St. Croix Cable Commission Century Power Coca Cola Comcast Computer Services of Florida Concrete Masonry Solutions, Inc. Cope Plastics Inc. Cottagewood Partners Cub Data One Technology Dauffenbach, Larry Delta Dental Dwell Edy's Grand Ice Cream First Line Fortis Benefits Insurance Co. Fred's Tire Galles Corporation GCR Tire Center Gopher State One-Call Grainger Greater Stillwater Hausken, Kelsey Jo Hennepin Technical College Holiday Humane Society for Companion Animals IFP Ikon Imagineering Infratech . Hardware Insurance 2nd Half Property Tax Abatement 2003 Insurance Yellow Par Tags Uniforms Memberships Refund Landscape Escrow Tempered Glass 4th Qtr WAC, Fire Hydrant Repair Equipment Repair Supplies Equipment Repair Supplies Equipment Repair Supplies Computer Equipment Repair Audio Cassette Recorder Equipment Repair Supplies Concession Supplies Cable Samsung Thermal Receipt Printer Snow Plowing Rec Center Plexi Glass Grading Escrow Refund Concession Supplies Computer Equipment Buy Fund, Additional Funds Insurance Subscription Concession Supplies Concession Supplies Insurance Tire Repair Ice Melt, Supplies Tires Billable Tickets Filters 2004 Membership Tobacco Compliance Education Fuel Boarding Animals Exams Firefighters Maintenance Agreements Consulting Service Downtown Sewer Project 241.72 68.90 3,779.54 24,667.77 55.75 863.90 135.00 2,000.00 491.28 61,232.98 97.98 27.20 178.88 1,123.96 61.92 32.43 2,325.10 66.62 337.05 1,180.00 466.04 1,500.00 52.38 1,069.35 500.00 229.07 19.95 145.68 1,263.65 13.20 24.25 679.13 426.00 13.95 99.68 625.00 24.00 199.36 26.67 438.60 1,400.00 801.76 967.60 4,096.40 EXHIBIT" A" TO RESOLUTION #2004-016 Interstate All Battery Center Interstate Battery System of MN Jani King of MN J H Larson Johnson Radio Communications Larson Allen, Weishair & Co. Law Enforcement Labor Service LMC Insurance Trust League of MN Human Rights Commissions Lind, Gladys Linner Electric Co., Inc. Long Lake Villas Limited Partnership MacQueen Equipment Inc. Maple Island Hardware Co. Maritronics, Ltd. Menards Met Council Metropolitan Council Environmental Services Metro Fire MN Animal Control Association MN Dept of Agriculture MN Dept. of Employment & Economic Dev. MN Dept of Natural Resources Waters MN Dept of Public Safety MN Metro Fire Officers Association MN Occupational Health MN State Treasurer MJ Raleigh Trucking Municipals Munn, Kenneth Napa Auto Parts Northwestern Tire Co., Inc. Office Depot Orrin Thompson Homes PMI Quill R & R Specialties Roberts Co, Inc. St. Croix Boat & Packet St. Croix Preservation, Inc. St. Croix Scuba & Snorkeling St. Croix Valley Athletic Partnership St. Joseph Equipment Sand Creek Group Ltd Sandy's Office Coffee Service Page 2 Battery Battery January Billing Light Bulbs 1 st Qtr Maintenance Contract Professional Service GASB 34 Insurance Insurance Dues Land Purchase Supplies 2nd Half 2003 TIF #8 Sand Nozzle,Equipment Repair Supplies Hardware Scoreboard Repair Maintenance Supplies December 2003 SAC Report February Wastewater Service Rescue Aire " System,Valve 2004 Dues License Fee Renewal 4th Qtr 2003 State Stream Protection & Impr Loans Conference Dues Drug Testing 4th Qtr State Surcharge Sand 2004 Membership Dues Refund Overpayment Equipment Repair Supplies Tire Repair Office Supplies Grading Escrow Refund Office Supplies Office Supplies Zamboni Repair Supplies Uniform Name Bars December 2003 Arena Billing 2nd Half 2003 TIF #1 Scuba Supplies 2004 Donation Lamps, Auger Tooth Employee Asst. Program Coffee Supplies ~ ( , 475.73 336.53 298.20 373.71 843.00 3,930.00 37.00 223.83 78.75 927.00 74.55 30,143.21 4,885.59 109.35 60.00 92.76 16,409.25 85,085.00 2,017.18 30.00 10.00 1,171.00 97,500.00 320.00 100.00 155.00 7,237.72 508.56 20.00 8.00 137.27 45.38 2,845.18 1,500.00 104.50 161.22 1,792.55 186.60 61,124.45 1,817.34 2,758.67 20,000.00 291.78 1,957.50 96.52 . . . . . . ')0 EXHIBIT" A" TO RESOLUTION #2004-016 Savoie Supply Co. Sprint State of MN BCA SW Community Education Stillwater Gazette Stillwater Towing Streichers Superior Crane Corporation Sysco 3M Territorial Springs LLC Towne Place Suites Viking Electric Viking Industrial Center Washington County Human Resources Washington County Recorder/Registrar Washington County Road & Bridge Waste Management-Blaine Waste Management-Savage Wicker, Steve Winnick Supply Inc. Wrap N Ship Yocum Oil Co. Inc. Ziegler Adopted by the City Council this 20th Day of January, 2004 Page 3 Advance Terra Sweeper Cell Phones CJDN Dive Team Pool Time Publications Vehicle Towing Gas Masks Osha Inspection on Cranes Concession Supplies Sign Supplies Draw Request # 2 TIF Note Proceeds J Magler Lodging during Training Light Bulbs Methane Sensor Seminar Variances, SUP Recordings Streetlight Repairs Garbage Waivers 2nd Half Garbage Certifications 2003 Reimburse Work Boots Hardware Freight Fuel Equipment Repair Supplies 3,430.90 65.21 270.00 270.00 52.40 239.63 274.72 448.00 1,103.28 383.40 477,680.00 2,063.10 590.82 202.35 50.00 67.50 240.70 345.79 12,169.86 27.65 45.92 11 .27 1,940.31 30.38 . . . ~ ~e~no DATE: January 12, 2004 TO: Mayor and City Council ~--- Sharon Harriso~tGT1/ Asst. Finance Direct~r- FROM: RE: Arbitrage Compliance-Engagement Letter BACKGROUND All tax exempt bonds issued since 1986 are subject to federal arbitrage regulations. These regulations require that rebatable arbitrage be determined and reported every 5 years and at the time bonds are called or when bonds are paid in full. Attached is an engagement letter with the auditing firm ofHLB Taugtes Redpath, Ltd. acknowledging our understanding of services regarding rebatable arbitrage calculations/reporting for the year 2004. The City has contracted with HLB Tautges Redpath, Ltd. several times in the past for just this same service and have been extremely pleased with the service provided. RECOMMENDATION Staff recommends hiring HLB Tautges Redpath, Ltd to perform arbitrage calculations/reporting for the City for the year 2004. ~ III Tautges Redpath. Ltd. Certified Public Accountants and Consultants . ENGAGEMENT LETTER - ARBITRAGE AGREED-UPON PROCEDURES January 7, 2004 City of Stillwater 216 N. 4th Street Stillwater, MN 55082-4807 Weare pleased to confirm our understanding of the nature and limitations of the services we are to provide for the City of Stillwater, Minnesota. We will apply the agreed-upon procedures which the City has specified, listed in the attached schedule, to arbitrage compliance of the City as of the date of this letter, prepared in accordance with IRS regulations. This engagement is solely to assist the City in complying with arbitrage regulations. Our engagement to apply agreed-upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. If, for any reason, we are unable to complete the procedures, we will describe any restrictions on the performance of the procedures in our report, or will not issue a report as a result of this engagement. . Because the agreed-upon procedures listed in the attached schedule do not constitute an examination, we will not express an opinion on arbitrage compliance. In addition, we have no obligation to perform any procedures beyond those listed in the attached schedule. We will submit a report listing the procedures performed and our findings. This report is intended solely for the use of the City, and should not be used by anyone other than these specified parties. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you.. Our fees for these services will be at are standard hourly rates. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. . White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 4267000 Fax: 651 4265004 Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 4804990 Fax: 651 4265004 HlB Tautges Redpath. ltd. is a member of II1II International. A world-wide organization of accounting firms and business advisers. . . . 401188.1 City of Stillwater Arbitrage Agreed Upon Procedures Engagement January 7, 2004 Page 2 We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this letter. If additional specified parties of the report are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. Very truly yours, HLB TAUTGES REDPATH, LTD. Peggy A. Moeller, CPA P AM:clg RESPONSE: This letter correctly sets forth the understanding of the City of Stillwater, Minnesota. By: Title: Date: By: Title: Date: City of Stillwater Arbitrage Agreed Upon Procedures Engagement January 7, 2004 Page 3 Arbitrage Agreed Upon Procedures Procedure 1. Determine initial rebate computation requirements and computation periods. 2. For bond issues requiring a rebate computation, provide the information as identified on the attached "client to provide" lists. 3. Prepare arbitrage rebate computations. 401188.1 Responsible Party HLBTR City X X X . . . . CITY OF STILLWATER, MINNESOTA Items need for Arbitrage Rebate Calculation 1. Certificate of Purchaser or Underwriters Certificate. This document indicates if there was a re-offering price adjustment. 2. Arbitrage certificate or nonarbitrage certificate. 3. Finance directors "Receipt of Delivery" certificate. This document details the amount received from the bond sale. 4. Investment income allocation worksheets for 2003. 5. A schedule of cash transactions of both the Debt Service and Capital Project Funds. This schedule should indicate the date of the transaction, amount and type (receipt or disbursement). 6. Debt payment schedule. . 7. Form 8038G - Information Return for Tax Exempt Government Obligations. 8. Resolution authorizing issuance and awarding sale of bond issue. 9. New Issue Insurance Policy (if applicable). . 401189.1 . . . STAFF REQUEST ITEM Department: Fire Date: January 14, 2004 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request Council approval to purchase six (6) radio pagers and three (3) portable radios. The radio pagers will replace several older, less reliable units that have been in service for numerous years and are in need of replacement. The portable radios will improve our communications capabilities for emergency operations and improve personnel safety on the fireground. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Both of these items were submitted in the Fire Departments 2004 capital outlay budget request as approved by Council. 6 Motorola Minitor 4 Stored Voice 2 Channel Radio Pagers 3 Motorola HT 1000 VHF Portable Radios $3,474.21 $3.459.42 Total: $6,933.63 ADDITIONAL INFORMATION ATTACHED Yes No x ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Chief Kim Kallestad t( I Date: January 14,2004 ~ -k YS- c/~s. . Minnesota Lawful Gambling LG220 Application for Exempt Permit Fee $50 Page 1 of 2 (web) 12/03 For Board Use only Fee Paid Organization Information Organization name Special Intermediate School District 916 Street Check No. Previous lawful gambling exemption number Foundation 2540 E County Road F Name of chief executive officer (CEO) First name Don City White Bear Lake Last name LUto State/Zip Code MN 55110 County Ramsey Daytime phone number of CEO 651.415.5656 Daytime phone number of treasurer: 651.484.0339 Name of treasurer First name Last name Bob DeYoung Type of Nonprofit Organization Check the box that best describes your organization: D Fraternal 0 Religious D Veteran ill Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: iQilc IRS letter indicating income tax exempt status D, Certificate of Good Standing from the Minnesota Secretary of State's Office D A charter showing you are an affiliate of a parent nonprofit organization D Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) 1599 McKusick Road Stillwater Date( s) of activity (for raffles, indicate the date of the drawing) March 30, 2004 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: D *Bingo B Raffles (cash prizes may not exceed $12,000) D *Paddlewheels D *Pull-Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. . Oak Glen Country Club Address (do not use PO box) . This form will be made available in altemative format (Le.large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the Information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. City Your name and and your organization's name and address will be public information when received by the Board. All the other infonnation that you provide will be private data about you until the Board issues your permit. When the Board issues your pennit, all of the i, ,Iv. " ,atian that you have provided to the Board in the process of applying for your pennit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to StatelZip Code County ~1N 55082 Washington J the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attomey General; the Minnesota Commissioners of Administration. Finance. and Revenue; the Minnesota Legislative Auditor. national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the infonnation; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. LG220 Application for Exempt Permit Page 2 of 2 12/03 Organization Name S~i::ll TntermediClTf' S('n()ol D.is.tI;('1" qlfl li'f'JlIld,q1"iOTI Local Unit of Government Acknowledgment . If the gambling premises is within city limits, the If the gambling premises is located in a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application. Check the action that the city is taking on this application. O The city approves the application with no waiting period. Check the action that the county is taking on this application. O The county approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The city denies the application. o The county denies the application. Print name of city Print name of county (Signature of city personnel receiving application) (Signature of county personnel receiving application) Title Date Title Date TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township . (Signature of township official acknowledging application) Title Date Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. Chief executive officer's signature Name (please print) Don E. Lifto Date Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $50 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. . . ~V~et110rancutn From: Mayor and City Council Klayton Eckles, Director of Public Works January 16,2004 ILL To: Date: Subject: Brown's Creek Watershed District/Oak Park Heights/City of Stillwater Cooperative Agreement DISCUSSION Attached is a revised copy of the Cooperative Agreement concerning the Trout Stream Mitigation Project. This agreement has been revised to allow Oak Park Heights to be a participant. The result is Oak Park Heights will contribute roughly $500,000 to the City of Stillwater's project in order to avoid volume control regulations of Brown's Creek Watershed District. . Please note that the City Council has already approved this agreement in the past however Oak Park Heights made some minor changes to the language therefore Council's approval . . IS necessary once agam. RECOMMENDATION Staff recommends that Council approve the attached agreement and authorize the Mayor to execute the agreement. T:EngrfKElCoor/04/CoopAgmtcc . APPROVAL OF THE REVISED AGREEMENT BETWEEN BROWN'S CREEK WATERSHED DISTRICT CITY OF STILLWATER AND CITY OF OAK PARK HEIGHTS TO PARTICIPATE IN THE AUAR TROUT STREAM MITIGATION PROJECT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Revised Agreement between Brown's Creek Watershed District, the City of Stillwater and the City of Oak Park Heights with regard to storm water managements issues within the City of Oak Park Heights to participate in the City of Stillwater AUAR Trout Stream Mitigation Project is hereby approved, and the Mayor and appropriate city staff are authorized to sign said Agreement. Adopted by Council this 19th day of January 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . REVISED COOPERATIVE AGREEMENT For a Project to Manage Stormwater and Protect Water Quality in the Brown's Creek Watershed, Washington County, Minnesota The parties to this Revised Cooperative Agreement ("Revised Cooperative Agreement") are the City of Stillwater, a Home Rule City of the Third Class, existing under the constitution and laws of Minnesota ("Stillwater"), the City of Oak Park Heights, a statutory city ("Oak Park Heights") and Brown's Creek Watershed District ("BCWD"), a watershed district created pursuant to Minn. Stat. 9103D. Recitals and Statement of Purpose . WHEREAS Brown's Creek is a unique and important natural resource and a designated trout stream located within the Twin Cities metropolitan area, the ecological health and habitat viability of which depend on the maintenance of water quality, water temperature, and stable flow character. WHEREAS, Stillwater conducted an Alternative Urban Areawide Review (AUAR) for areas proposed to be annexed by Stillwater between now and the year 2020 and produced a Report (May 1997) and Final Report (December 16, 1997) (together, the "AUAR Reports") reviewing impacts to water resources from development in the annexation area consistent with the Stillwater comprehensive plan and proposing means of mitigating those impacts. WHEREAS, the implementation and use of regional measures to manage stormwater may serve to allow properties within the drainage area to meet the requirements ofBCWD rules, the AUAR, and Stillwater and Oak Park Heights ordinances in a more cost-effective way than managing stormwater on an individual site basis. WHEREAS, the parties desire to implement measures recommended in the AUAR to protect Brown's Creek and its tributaries and acknowledge that their ability to do so requires that each party satisfactorily and promptly perform its obligations and cooperate with the other party on those tasks. As used in this Revised Agreement, the Regional Treatment System that ",ill be designed,aconstructed, owned and maintained by Stillwater is described as the Brown's Creek Trout Stream Mitigation Project ("TSMP"). . 1 . WHEREAS, on August 7, 2003, Stillwater and Oak Park Heights have reached an agreement establishing terms on which land within Oak Park Heights may drain to the TSMP, entitled "Memorandum of Understanding Between The City of Oak Park Heights and The City of Stillwater With Regard to Storm Water Management Issues Within the City of Oak Park Heights' Central Business District and adjoining lands, Lying South of Trunk Highway 36, West of Oakgreen Avenue and East of Trunk Highway 5" ("Stillwater/Oak Park Heights MOU") and Stillwater and the BCWD have determined the TSMP as designed will manage surface water flows from the areas described in this Revised Agreement so as to protect Brown's Creek, its tributaries and the other water resources within the watershed. NOW, TIffiREFORE, the parties enter into this Revised Agreement to document their understanding as to the scope of their undertaking; reaffmn the commitment 'ofeach party as to the' responsibilities and tasks to be undertaken by each party; establish procedures for performing these tasks and responsibilities; and facilitate communication and cooperation among the parties to ensure successful completion of the undertaking. AGREEMENT . 1. General Responsibilities and Performance Guidelines 1.1 A Work Plan describing the tasks and schedule anticipated in performance 'Of the TSMP is incorpDrated in this Revised Agreement by reference (Exhibit "A"). CDnsistent with its 'Obligations under this Revised Agreement, Stillwater will retain final authDrity as tD the manner in which it implements the responsibilities assigned tD it but will prDvide the BCWD.and Oak Park Heights the DppDrtunity for review and CDmment with regard to the design, cDnstructiDn, DperatiDn and maintenance 'Of the TSMP by timely prDviding any dDcuments that anDther party requests and will cooperate with each 'Other party in gDDd faith tD achieve goals 'Of this Revised Agreement. 1.2 With respect tD compliance with paragraph 2.4.1 (b) 'Of the BCWD Rilles, the TSMP, within the area subject tD the terms 'Of this Revised Agreement, cDnstitutes a regiDnal facility pursuant tD paragraph 2.7.4(c) DfthDse rules. 1.3 The area 'Of Stillwater that is subject to this Revised Agreement is limited to Phase I, Phase II, Phase ill, and Phase IV as described in the Orderly Annexation Agreement between the City 'Of Stillwater and TDwn of Stillwater dated August 16, 1996. Areas nDt described in this sectiDn, and areas that become . 2 . part of the City in the future by reasons of annexation or other expansion, are not subject to the exception unless this Revised Agreement is amended to include those areas. The orderly annexation area is described in Exhibit "B," Phase I on Exhibit "C," Phase II on Exhibit "D," and Phase III on Exhibit "E." Phase IV is that part of the orderly annexation area (Exhibit "B") not shown on Exhibit "C," "D" or "E." 1.4 Also subject to this Revised Agreement is that part of Oak Park Heights labeled on Exhibit F as "Remaining Parcels in the BCWD to be Developed Subject to the Revised Cooperative Agreement." Oak Park Heights recognizes that a portion of this area lies within the BCWD hydrological boundary but currently outside the BCWD legal boundary, and therefore that development of this portion may be subject to the stormwater management review of another watershed management organization. 1.5 All designs, written materials, technical data, research or any other work in progress concerning implementation of the TSMP must be available for review and copying by the other party, except to the degree limited by law. . 1.6 Review and comment as provided for in this Revised Agreement means distribution of the documents or materials in question to each other party for a 30-day opportunity to review and comment. This period shall begin on the later of (a) the other party's receipt of documents under paragraph 1.1; or (b) the other party's receipt of documents pursuant to a request under paragraph 1.4 made within 15 business days of the Administrator's initial receipt under paragraph 1.1. Stillwater will in its discretion ensure that review occurs at a time when any comments may be meaningfully considered and implemented by Stillwater. The parties agree to consider all timely comments fully and to modify documents or materials to the extent feasible. 1.7 In the event of conflict between the terms of the Stillwater/Oak Park Heights MOD and this Revised Agreement, the Stillwater/Oak Park Heights MOD, specifying the terms by which land within Oak Park Heights may drain to the improvements described at paragraph 2.1 of this Revised Agreement, shall supersede the terms of this Revised Agreement as to the rights and obligations of Stillwater and Oak Park Heights with respect to each other. Nothing in the Stillwater/Oak Park Heights MOD shall affect the rights and obligations of the BCWD as set forth in this Revised Agreement, nor shall Stillwater deny any lands credited by the BCWD under paragraph 4.1 of this Revised Agreement t.~e use of the improvements to the extent contemplated in the plans for development of those lands incorporated into a BCWD permit. . 3 . 1.8 This Revised Agreement shall apply to land within Oak Park Heights, and to the rights and obligations of Oak Park Heights, effective retroactive to August 7,2003. 2. Structural Improvements 2.1 Stillwater will prepare plans and specifications for the construction, operation and maintenance of the proposed improvements and distribute them for review and comment in accordance with paragraph 1.5. 2.2 Stillwater will be responsible for selecting the contractor or contractors to perform the construction of the improvements, negotiating construction contracts and supervising project construction, It will be responsible for obtaining any governmental permits and conducting any environmental reviews necessary for the construction, operation and maintenance of the improvements, and for acquiring any property or access rights needed to design, construct, operate and maintain the improvements. 2.3 Stillwater will take all reasonable and feasible measures to minimize impacts on Long Lake and Brown's Creek that are caused by development that takes place before and following complete construction and operation of the TSMP and all elements thereof. . 3. Responsibility for Costs. 3.1 Stillwater will be responsible for all project costs for the design, construction and maintenance of the TSMP. Nothing in this section will limit the right of Stillwater to seek contributing funds from any entity other than BCWD that contributes flows to the TSMP on any basis allowed by law. 3.2 Stillwater and BCWD will exercise reasonable efforts to secure outside means of funding for activities under section 2. The parties will assist and cooperate in these efforts. 4. Application of BCWD Rules to Areas Affected by the Improvements. 4.1 It is the intent of the parties that the improvements constructed pursuant to this Revised Agreement constitute a regional facility for managing stormwater flow volume within the area described at Paragraphs 1.3 and 104 of this Revised Agreement. Therefore, pursuant to Paragraph 2.704(c) of the BCWD . 4 .' rules, development within the area described in this Revised Agreement is deemed to be in compliance with the standard at Paragraph 2.4.1 (b) of the rules. 4.2 Stillwater will cooperate with the BCWD on any monitoring the BCWD may undertake with respect to TSMP performance and water resource conditions, and will provide a location for a BCWD monitoring facility as identified jointly by the parties. 'Ibis shall not obligate Stillwater to pay the cost of any such monitoring, except as may be specified in the monitoring plan referenced in paragraph 5.1 of this Revised Agreement. '. 4.3 Nothing in this Revised Agreement affects the authority or responsibility of the BCWD to revise paragraph 2.4.1 (b) of its rules as appropriate. In the event a revision of paragraph 2.4.1 (b) should impose a stricter standard than presently applicable to the Orderly Annexation Area as described in 'Paragraph ,1.3 of this Revised Agreement, or the area of Oak Park Heights described in Paragraph 1.4 of this Revised Agreement, any permit applicant subsequent to adoption of the revised standard would be required to meet that standard, after consultation and agreement of the municipalities within the drainage area of the Regional Treatment System or TSMP as defmed in Paragraphs 1.3 and 1.4 of this Revised Agreement. An applicant within the area described in Paragraphs 1.3 and 1.4 of this Revised Agreement will receive compliance credit for that degree of volume control that the TSMP is providing, but also shall be required to provide for such additional volume control as is necessary to meet the standard. A revised standard would operate only as to applications considered after adoption of the revision, and would not operate retroactively to any existing development. 5. Monitoring Plan 5.1 The parties, with the participation of other interested governmental bodies, jointly will develop and implement a monitoring plan ("Monitoring Plan") that will identify specific sampling procedures, analytic methods, detection limits, and quality assurance and quality control procedures to facilitate the accurate measurement of baseline data and any water quality or quantity impacts within the Long Lake drainage area and areas downstream. The specific monitoring activities for which each party is responsible will be identified in the Monitoring Plan. . 5 . 6. Remedies. 6.1 In the event that periodic sampling or analysis done by BCWD or the Monitoring Plan reveals that the TSMP or any associated improvements are not functioning to meet BCWD volume control standards, the BCWD will meet and confer with Stillwater and Oak Park Heights to determine appropriate curative action. 6.2 In the event the parties cannot agree on an appropriate curative action, BCWD may send a notice to Stillwater and Oak Park Heights entitled ''Notice to Cure," describing the curative action necessary. The notice must allow Stillwater six (6) months to cure. 6.3 If curative action is not taken, or for any other dispute between the parties arising under this Revised Agreement, the parties agree to mediation for a minimum of ninety (90) days before seeking redress in the District Court of Washington County, Minnesota. Mediation shall be conducted pursuant to procedures, and with a mediator, agreed on by the parties. The 90-day period shall commence on the written request of either party for mediation under this . paragraph. 7. Indemnification 7.1 Stillwater agrees to defend~ indemnify and hold harmless the BCWD against claims including those made by third parties that arise out of the design, construction or maintenance of the TSMP, whether during construction of the system or after its completion. 8. Notice. 8.1 Notices to the parties to this Revised Agreement shall be given by hand delivery or first-class mail addressed to an elected or appointed representative of a party or a person as the party may designate. Documents required to be provided pursuant to paragraph 2.1 must be addressed to the BCWD Administrator at the BCWD's designated address and to the City Administrator, Oak Park Heights, unless otherwise specified by either party in writing. . 6 . 9. Amendments. 9.1 This Revised Agreement may be amended only by agreement of the parties in writing. 10. Effect and Binding Nature. 10.1 This Revised Agreement replaces and supersedes the August 18, 2000 Cooperative Agreement executed by Stillwater and the RCWD as of the date on which this Revised Agreement has been fully executed by all parties. 10.2 This Revised Agreement will be binding on the parties and their respective successors, whether by merger, consolidation or transfer of authority to another government agency, to the fullest extent permitted by law. 11. Termination. . 11.1 This Revised Agreement shall remain in effect in perpetuity. Any party may withdraw its participation under this Revised Agreement on two (2) years' written notice to the other parties. Before termination is fmalized, the parties shall meet in good faith to attempt to resolve the reasons for the noticed withdrawal. IN WITNESS WHEREOF, the parties hereto have executed this Revised Cooperative Agreement. LIT i OF STILLWATER Date By: Jay L. Kimble, Mayor Date And: Diane F . Ward, City Clerk CITY OF OAK PARK HEIGHTS - Date By: David Beaudet, Mayor And: . - Date Eric Johnson, City Administrator 7 t2/~/D3 Date { BROWN'S CREEK WATERSHED DISTRICT By: (j,'^.......9rh~.AL ~/pr~ident 8 . . . . . . .J.lU 1-..;)- ~..h.) .J.r...,Ju .l.UVLJ EXHIBIT "A" Work Plan for TSMP Item 7/112000 Status Trout Stream Realigrunent- Oak Glen Segment McKusick Downstream Conveyance Improvement McKusick Lake Diversion Construction Long Lake Outlet Control , Completed Spring 2000 Out for bid Partially Complete Conceptual Design Long Lake Conveyance System" >, Partially Complete Improvements _ J -\()~\() r\(){.! \() / U-:l:J I Estiinat~d CQmpJe,tion ~ 'Date"' . Completed I , Fall 2002 Fall 2003 2005 2007 ....... f." ~". :". <.... 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" '. 8 ____~ ',1 ...' .l._. . "I ~. I ~ <::.,,,, ' ',,' ')'/"', . ~/\"'If-'I.' " ...... 11',,',,:. -',,' y./ 1(' ~ #." , /C.)}_ W " \ (~, . "/1' I.." ;;! ~." // ~'9\'(,;J"\\- F)\\1; \w " , I / " , ,~ ",,'c ''''. VJe , "', i / w r~ . , I..:;'c!'\i-n.~ ,. '/" ~ "" '~r @ -, (' ~'~1-- \/~rl:"'-'!:( I,) ..... ~/ "<'0 I @~~' ==, '~=,r ::::tt',( i\\\\-n "', / I", '::I": ~\:iLU):;".\lIY ..// ' · '-J . 'f1Ti \ \ " I \ r"~r'vN ," /.. ei DL_'.d ~'-r' ~)L.0..t!- ~'7- --_._-~. I '.: '\ i I I ~! // i _.L", I ' i! I I I i/ / i I I , , ' ,I, /"-../ Yav i i I I C '. '.>~<. ~~_,' " /\'\"\ // '.. ..-.- ,..~ / :t. ---r\ - "....~I \' ~/\ '\ ... \,' \ ',," //. \'. \,'! ' // \ \ ", \ 'l\. '\ \ ~ ..--:\ '\ '. \ i ,. Ii \>,,'\\'."'.,,;' ", ,,' ~ ... >"i.. \;:,1 '" I ", I l I:: J ; ,;; '\,~ " !, ~ \ i i ~ ~ 111 :0..... " .::II AMwtIt . 1\11.u:::: "'ft':._ .wif2Ill _..... c.:-. _..... o OMIUGCWA -- --- CIUOlIl\'_ - 11m. ......._ _ l'ltIII . -- _l'ltIII". II' __.......___ --aF-- -- NlCILIIN 1l4~W\t:&r_T :or: 1IC ""'lID _ eouHDMY - ,.'I._MY -~ ,,,,,. EXHIBIT F: December 1, 2003 r-......r .... ~.... ... "f . . (f[ I'IOUN! NO. t '. , 01/14/04 13:56 MAGNUSON LAW FIRM NO. 966 . [;)03 . MUNICIP AL LICENSE The CrTY OF STILLWATER, a Home Rule City of ~he Third Class (the"City"),hereby grants a license to Northern States Power Company, a Minnesota corporationdfbla XcelEnergy, eXcel"), its successors>and assigns, on the following tenns and conditions: I 1. The area that is snbject to this License is described on the map anached.as ExhibitA (the "License Area"). . 2. Xcel is granted a non-exclusive rightto use the License Area for the cOnStr'uctionand maintenance of an anode ground bed system needed to cathodically protect Xcel's high pressure natural gas distribution Iinefrom corrosion and leaks ("ground system"). 3. The rights granted are non-exclusive. 4. The License Area must be used ina manner that will not, in the opinion of the City Engineer, impede the public health and safety. If the City Engineerdetennines that.lheground. system be repaired, it must be done at the expense ofXcel,their .successqrsor assigns. 5. This License is granted for a term concurrent with the termoffTanchise currently held by Xcel as set forth in Ordinance No. 940C, adopted by the City on October 21,2003 (the "Franchise Ordinance"), and no vested rights of any sort may be obtained by use of the License Area hereunder. 6. The License Area may not be expanded without the written consent of the City. 7. The City reserves the right to impose additionalcol1ditions on tIllS Lic~nse; if needed, to protect the health, safety and welfare of the City. 8. In view of the uncertain term ofthe License and the Hmitedrights granted, ,nO license fee will be charged. 9. Xcel wil1ir1demnify and defend the City from anydairns, caus.es of action, suits or injuries that might arise or grow out of its use of the License Area and the exercise of its rights . under this License pursuantto Section 6 of the FranchiseOrdin.aI.'lce. LOCATION:651 439 9464 RX TIME 01/14 '04 14:26 01/14/04 13:56 MAGNUSON LAW FIRM NO. %6 iJ0"'t Approved by the City COlU1Cil. of the City of Stillwater this day of January, 2004. . CITY OF STILL WATER Jay L. Kimble, Its Mayor A TIEST: Diane F. Ward, Its City Clerk ST A IE OF MTNNESOT A ) ) 55 COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of January, 2004, by Jay L. Kimble, Mayor and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public . ACCEPTANCE The tenns of this License are accepted by the undersigned this day of January, 2004. Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy By Its STATE OF MINNESOTA ) ) S5 COUNTY OF WASHINGTON ) The foregoing instmment was acknowledged before me this ~ ,~ Power Company d/b/a Xcel Energy. day of January, 2004, of Northern States Notary Public . - 2- LOCATION:651 439 9464 RX TIME 01/14 '04 14:26 . . . 01/14/04 13:56 MRGNUSoN LRW FIRM THIS INSTRUMENT WAS DRAFTED BY: David T. Magnuson. (#66400) Magnuson Law Firm 333 North Main Street, Suite 202 P.O. Box 438 Stillwater, MN 55082 651/439-9464 (telephone) 651/439-5641 (fax) LOCATION:651 439 9464 NO. 966 [;105 - 3 - RX TIME 01/14 '04 14:26 <.D' (S) ,~ 'J) 'D. (J) Cl Z :: E-< ~ ~ ~ "'" O? I.L 3 <;I .....1 Z ,:) iJ) :::J '-'- lB <I E \j) Ul fYl ..-l ';t <Sl "- ';t ..-l "- ..-l <Sl PROJECT: STillWA ffiR ANODE GROUND BED PROJECT NOTES: ) D1REC1l0NAL BORE I TRENCH APf'R)t 513' OF tl4WIRE INSTAlL 12"M100ES-20' APART-AS CLOSE TO THE WATERS EDGE AS POSSIBLE EXISTiNG GROUND BED AT EAST SIDE OF GREELEY IS NO LONGER SERVICEABlE AND WILL BE ABANDONED.. . LILY LilliE 2.0~ - fflteF- r ) DESIGNER: SCOTT MOLITOR OFFICE: 651-229-5504 CElL: 612-262-5261 FAX: 651-;229-2383 . . n l~- I ~ N r l PJl.OF'oSI5'P ~ 1;2. lI~ope~ '@;2.0' :rNre~lhIL5 , ~. D 0 [;) .. , r ~, -' '" 'J, t fn'" .. " STeE/' IIILL . Ht:,'8//L yk)()QPEP .,. tiOSPIT/fL f}l'ruml NQU.$ RORO CARis FEm:;E 'J. .'. :1 '.IJO' .1 .Ir'7~ -. I . I 90' Iff{ j I HYOIUINT 1 If /. ':t-~ 93" /- l ~ --- -H-/ --- ~ -- ., "......,- - - -".. w,AP- ~YlSrIP~ 'II POND <D C\J ~. : .-l ~ o ~ .-I "- .-I. o '<t" w :c ~ l- X c:: . ~ <D -.::t 0) 0) (Y) -.::t .-I LD <D :z o I- a: u o -1 . . . STAFF REQUEST ITEM Department: MIS I Date: 01-16-04 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a computer to replace the current monitoring workstation being used by the City to track internet, email usage and to manage the city's firewall. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total Price $1891.77 plus tax. Money was budgeted for this the 2004 capital outlay plan. ADDITIONAL INFORMATION ATTACHED Yes -X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holmau ~~ I Date: 1/16/04 Minnel Slate Store - Contract # 425038/92-00151 WSCA: curren.quote Page I at J . 1-88t'H'i94-1402 Current Orderform Ii Retrieve E-Quote I Help Minnesota State Store - Contract # 425038 I 92-00151 WSCA Full Catalog I Standard Configurations I Special Offers I Software, Peripherals 8< Parts Your current E-quote Number: E003912846 Detail Help with E-quotes (Click Here) Dell recommends Microsoft@ Windows@ XP Professional View Options: (': View Order Summary (t::: View Order Details Total Price*: $1,891.77 Description 1 Dell Precision Workstation 360 Minitower Intel@ Pentium@ 4 Processor, 2.80GHz, 512K /800 Front Side Bus. Microsoft@ Windows@ 2000 Professional, SP4 with Media and NTFS Ii> edit this item Ii> delete this item Quantity 11 Unit Price $1,891.77 Item Total $1,891.77 Ii> update Date: Friday, January 16, 20049:16:50 AM CST Catalog Number: 84 RC956882 Dell Precision Workstation 360 Minitower: Intel@ Pentium@4 Processor, 2.80GHz, 512K /800 Front Side Bus 3T288 - r 221-2668 1 Memory: 1GB,DDR400 SDRAM Memory,ECC (4 DIMMS) 1GE44 - r 311-27921 Keyboard: Entry Level Quietkey Keyboard, PS/2, (No Hot Keys) E - r 310-16091 Monitors: Dell UltraSharp™1703FP flat panel(17.0 viewable),HeightAdjustableStand 1703FPH - r 320-56981 Graphics Card: nVidia, QuadroFX 500, 128MB, dual monitor VGA or DVINGA capable QFX500 - r 320-07111 Boot Hard Drive: 40GB ATA-100 IDE, 1 inch (7200 rpm) 40172 - [ 340-9264 l Floppy Drive: 3.5 inch 1.44MB Floppy Drive 3 - r 340-7634 1 Operating System: Microsoft@ Windows@ 2000 Professional, SP4 with Media and NTFS ~2K4 -l420-3557 1 r 420-3698 1 r 420-3437 1 Mouse: Dell USB 2-Button Optical Mouse with Scroll LOD -! 310-41651 CD ROMIDVD ROM: 48X/32X/48X CDRW with Roxio@ Easy CD Creator CDRW - r 313-1922 1 http://rcommerce . us. dell. comlrcommlbasket. asp 1/16/2004 Minnesota State Store - Contract # 425038/92-00151 WSCA: Current E-quote Page 2 ot J Speakers: Hardware Support Services: Installation Services: Mouse Pad: Energy Star: IP add item to your E-quote Place Ordc'r E-quote E003912846 Details Saved By Saved On Expires On Phone Number Description Notes I Comments Purchasing Agent's Name Notes I Comments Dell Two Piece Stereo System A.f15 - r 313-23161 3Yr Parts + Onsite Labor (Next Business Day) U30S - r 900-6940) r 900-62121 No Installation NOINSTL - r 900-9987 1 Mouse Pad MPAD - r 310-00071 Energy Star™ ES - r 310-64141 Total Price* $1,891.77 Rose M Holman(rholman@ci.stillwater.mn.us) 1/16/2004 3/1/2004 o Monitoring workstation 1-888-694-1402 Current Orderform I Retrieve E-Quote I Help This configuration is presented for your convenience only. It is available for purchase by US customers who take delivery in the US. Dell will not be responsible for typographical or other errors or omissions regarding prices or other information. . Prices and lease payments for products are subject to change without notice and DO NOT INCLUDE SHIPPING AND/OR HANDLING CHARGES OR APPLICABLE TAXES. Promotional offers and prices are for a limited time. Prices have been rounded to the nearest dollar for online display. Final order specifications and amounts, including tax and shipping, will be communicated following receipt of your online order. If your organization has a special shipping arrangement with Dell, then you will not receive final, applicable shipping and tax amounts until you receive your order invoice. Please contact your organization's administrator or your Dell representative for details on any special shipping arrangements. 12 Please note that this Microsoft software product may use technological measures for copy protection. In such event, you will not be able to use the product if you do . h ttn:/ /rcornmerce. US. dell. comlrcommlbasket.asp . 1.2004 . . . STAFF REQUEST ITEM l Department: MIS Date: 01-16-04 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a projector to work with the City laptop for presentations. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total Price $1868.00 plus tax. Money was budgeted for this the 2004 capital outlay plan. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I A.1 . I Submitted by: Rose Holman t<-tVJ{/ I Date: 1/16/04 Dell - Software & Peripherals Product Details DELL Dell 3200MP Projector with 2 Yr Advanced Exch and 2 Yr CompleteCare, gO-Day Limited Warranty on Lamp $1,868.00 Usually Ships: 1-2 Weeks (~ View Larger Image Overview Product Views Small, light and bright - at an incredible price! 3.5 Ibs, bright 1300 ANSI lumens (max)1 with 1800:1 contrast ratio and compact size make the Dell'" 3200MP Projector the perfect companion for anyone who wants a professional and mobile projector. It features DLp.... (Digital Light Processing) DDR technology and native XGA (1024x768) resolution with auto sync to UXGA (1600x1200) for sharp, clear images. Its zoom lens and keystone correction help you get that perfect picture. This projector supports NTSC, PAL, SECAM and HDTV standards. Plug-and-play capability allows the Dell1M 3200MP to work seamlessly with most notebook PCs including all Dell'" Latitude ™ and Inspiron.... notebooks. The projector includes a hard shell carry case and wireless remote with laser pointer. It comes with 2-year limited warranty2 and Advanced Exchange3, and 2-year Complete Care Service. 1 Based on ANSIINAPM IT? .228-1997 tests of 10 units, October 2002, with average AN$I Lumens 1226. Bulb brightness degrades with usage. Dell recommends replacing your bulb after 2000 hours of usage. 2 For a complete copy of our Guarantees or Limited Warranties, please write Dell, USA, LP., One Dell Way, Round Rock, TX 78682. 3Replacement system or replacement part will be dispatched, if necessary following phone-based troubleshooting, in advance of receipt of returned defective system. Defective unit must be retumed. Bulbs have a gO-day limited warranty. Availability varies. Other conditions apply. Manufacturer Part# 7W805 Dell Part# 3200CC2 Page 1 of2 Print this page ! Close . RELATED PRODUCTS It Replacement Bulb for Dell 3200MP Projector DELL Usually Ships: Same Day r Add $305.06 F Ceiling Mount Kit for Dell 2200MP I 3200MP Projectors DELL Usually Ships: 1-2 Weeks Add $161.96 It 50-inch Presenter Projection Screen Da-Lite Usually Ships: 5-7 Days r Add $197.96 . r. RemotePoint RF Wireless PC Keyboard and Remote Combo Pack INTERLINK ELECTRONICS Usually Ships: Same Day r Add $184.95 F Port 2.1 EasyRoller Case for Dell 3200MP I 2100MP Projector TARGUS Usually Ships: Same Day r Add $110.66 F ML - EV-200 Mobile Visual Presenter ELMO Usually Ships: 5-7 Days r Add $629.99 . http://accessories.us.dell.comlsnalProductDetail.aspx?brand=&brandid=&c=us&category_...l/16/2004 .. 01/16/04 12:34 MAGNUSON LAW FIRM ~ 4308809 NO.3:?6 lT02, MAGNUSON LAw FIRM . LlCENSED.lN MINNESOTA AND W1SCONSIN Ti-uo DESCH OFFICE BV1LDlNG 333 NORTH MMN.STREET . Svrm#202 . P,O. BOX438 . S'rIl.J.WATEn,MN55082 TELEPHONIZ: (651) 439.94.~q . FAX: (651) 439-564) I I . , DAVID T. MAGNUSON MARGARETM.MURPHY MEMORANDUM DATE: Mayor, City Council & Staff David 1. Magn~SOn I January 16, 2004 TO: FROM: RE: Approval of Special Law Through the efforts of Larry Hansen and our local Legislator Eric Lipman, a Special Law . was enacted in the last legislature authorizingtbe City to issue two (2) a9ditional on':"sale liquor licenses. The Statutes of Minnesota, however, provide that a Special Law is not ,effective without the approval of the local unit of government affected and,.the law requires that the . approval be by Resolution adopted by a majority vote of all the members and that thereafter the Chief Clerical Officer of the local government, as soon as the unit has approved a Special Law, file with the Secretary of State a Certificate stating the essential fact necessary revalidate approval, including a copy of the Resolution of approval. Accordingly, I have prepared for consideration by the Council, the attached Resolution and Certificate. .~ David T.t:jagnuson DTM/jmo . LOCATION:651 439 9464 RX TIME 01/16 '04 13:03 RESOLUTION NO. 2004-20 . A RESOLUTION APPROVING A SPECIAL LAW AND AUTHORIZING THE CITY CLERK TO ISSUE A CERTIFICATE OF APPRO V AL WHEREAS, the Legislature of the State of Minnesota in Chapters 126 of Laws 2003 enacted a Special Law contained in House File 719 authorizing the issuance by the City of Stillwater of two (2) on-sale intoxicating liquor licenses in addition to the number authorized by law; and WHEREAS, this law is not effective until approval by the Stillwater City Council in compliance with Minnesota Statutes 9645.021; and WHEREAS, it would be in the best interest of the City that this Special Law be approved and that a Certificate of Approval be forwarded to the Secretary of State. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: That the Special Law found in Chapter 270 of Laws 2003, Section 23, approving a bill for an act found in House File 719 duly approved by the Legislature and signed into law on the . 28th of May, 2003, by the Governor of the State of Minnesota, be and the same hereby is approved and the City Clerk is authorized and directed to execute a Certificate of Approval in the form attached as Exhibit "A" and file the Certificate with the Secretary of State along with a copy of this Resolution. Enacted by the City Council of the City of Stillwater this 20th day of January, 2004. CITY OF STILL WATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk . ... . . . CER1'IFICATE OF APPROVAL. . . I, Diane F. Ward,tlleCity Clerk of the City of Stillwater, hereby certify to the Secretary of State [hat a Special Law authoHiing the City of Stillwater to issue two (2) additional on-sale . intoxicating liquor licenses f01.md in Chapter 126 of Laws 2003, Section 23 and in House File 719 signed into law by the Governor of Minnesota on the 28th of May, 2003, has been duly approved by the City Council of the City of Stillwater in the a manner provided in Minn. Stat. ~645.021 and this Certificate is given for the purpose of compliance with that Statute. Diane F. Ward, City Clerk and Chief Clerical Officer of the City of Stillwater, Washington County, Minnesota .t/" '. . Memorandum To: From: Date: Subject: Mayor and City Council IJ /'" Steve Russell, Community Development Director 11/" January 15, 2004 Downtown Plan Update Public Hearing. Case No. CPA/03-01 Backaround. In July 2003, work began on a Downtown Plan update for a study area bounded by Myrtle Street on the south, Main Street (west), Mulberry Street on the north and the St. Croix River. Eleven meetings were held with design professionals, downtown business interests and city committees and commissions interested in the downtown (planning, historic preservation, parks and parking). '-P~anSummarv;' Plan D(page 13 'of theattachedplan}was'selected'BY the -study group as the consensus plan. Plan D was determined to best address the study issues, opportunities and meet plan . objectives (page 4). Plan D has the following key attributes: ~ Expands the Lowell Park area by .76 acres and extends the park toward Main Street to Wat-er Street. ~ Organizes and consolidates parking reducing its visual impact from Downtown and the River. ~ Provides the opportunity for a visitor center/restroom/hospitality center for downtown visitors in a civic plaza. ~ Locates a linear landscaped trail connecting the area to the north and south through the study area. ~ Provides a location for a flood barrier along Myrtle. and Water Streets. ~ Provides for a strong pedestrian connection between Main Street and the river. ~ Accommodates community festivals, farmers market and special arts and crafts, festivals and events. ~ Provides a defined area for the expansion of Lowell Park so park improvements can be made in 2004. A four phase implementation plan with cost estimates is also contained in the plan as follows: . ~ . Phase One - North Parkina Lot. A new parking lot north of Mulberry Street can begin when the railroad tracks are removed (estimated 2004). With the construction of the . new parking lot, Mulberry Point parking would be removed and reclaimed for a park use. Phase Two.. Lowell Park. Includes expansion of Lowell Park from Myrtle Streetto Mulberry Point. The Lowell Park Plan would be updated to accommodate park expansion and railroad trail location. Phase Three - Parking Ramo. Is construction of a parking ramp on the west side of Main Street to add to the parking supply and offset parking lost to park expansion. Phase Four - Main River Pedestrian Connection,. Is construction of the Main Street pedestrian plaza Lowell Park extension toward Main Street and reconfiguring adjacent parking lots. The cost estimates contained in the study are ballpark estimates to give a magnitude and range of costs dependent on the extent and detail of improvements. Plan Review. The consensus Plan D was presented to the City's Heritage Preservation Commission, Planning Commission, Parks Board and Downtown Parking Commission. Three of those groups supported the plan concept. The Downtown Parking Commission was concerned with the loss of 176 parking spaces that would result from . Plan D. Their approval of concept Plan D was conditioned on no loss of parking. This would probably require construction of a parking structure (see plan parking ramp analysis in appendix). The Greater Stillwater Chamber of Commerce participated in the plan update and have submitted official comments on the Plan. Their comments express concern for loss of parking, 100 f100dwall design and visitor center/restroom - location. Parkina Structure. The analysis of possible parking structures in the appendix of the plan reviewed three locations, 2nd and Mulberry, North of Lowell Inn and over Lumber Baron's parking lot. It appears form the analysis, that the 2nd and Mulberry site provides the most spaces for the least cost. This site has the added benefit of being in a TIF District that could be assisted by recent North Main development approvals to effectively use the site. The Mulberry and 2nd Street site could accommodate an office use with 5-day a week parking needs above a shore use 3-level parking structure. Recommendation: At public hearing, the consultants and staff will present the plan' for Council review, comment and approval. Attachments: City of Stillwater North Main Street/Lowell Park Update plan, Greater Stillwater chamber of Commerce Letter, 1-6-04. . h" , . . p.o. Box 516, 106 S. Main Street. Stillwater, MN 55082 Phone:(651) 439-4001/651) 439-7700 . Fax:(651) 439-4035 . www.ilovestillwater.com January 6, 2004 Stillwater City Council City of Stillwater The Greater Stillwater Chamber of Commerce is pleased and excited to see the City making forward movement on finishing the Lowell Park Plan. However, we can not with due consideration for our members, support Plan D wholeheartedly. We have concerns on several levels: - A permanent loss of parking and the temporary loss that large construction always brings would be devastating for those businesses at the north end of town. Our first concern mirrors that of the City's parking commission, who have also stated that they can not support Plan D at this time. Before any destruction or construction, the Parking Commission should be allowed to continue with their job and receive or find funding to implement plans for additional parking to the west of Main Street. There is no level of "parking loss" that is acceptable. - The Flood Wall issue has been presented as part of the Lowell Park Plan and should not be separated from it. If the City Council truly intends to create a 100 year flood wall rather than a 50 year flood wall, it must be aesthetically pleasing with no impact on the visual beauty of our City and Lowell Park and no visual separation of the two. This would include the more expensive hidden flood wall system. The Greater Stillwater Chamber of Commerce also believes that no flood wall is also an option and preferred over any permanent flood wall above 2 Y:l ft high. - In the original plans presented to the Chamber and the study group, there was a Visitor Center with public restrooms. It has been explained to us, at the last study group meeting, that these were not shown on the last group of plans to save engineering costs but were still part of the plan. We would like to see these incorporated back into the finished plan to be assured that they will be in the completed project. We look forward to working with the City to further refine the Lowell Park plan. We anticipate having representatives on the refinement process. We also expect to have representatives of the Chamber on the study group for the flood wall project. We are confident that the result will be a "true crown jewel" that residents, government and businesses will be proud of Sincerely, Loann Stokes, Gov. Relations Co-Chair I / 1" I. I I I I I I I I. I vi -I I I I~I~ II .. II ii' .~.~ 'I " I H .. .r.; City of Stillwater North Main Street I Lowell Park Plan Update January 2004 SEH No. A-STILL0301.00 ~ ... ~SBi ) !Ii '" u SHORT ELLIOTT HENDRICKSON INC. Multidisciplined. Single Source. II n III " ti III jiJ III I I. I I 'I I I ,I I Ie I 'I I I I 'I I .. I ....seJ 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 651.490.2000 architecture engineering environmental 651.490.2150 FAX transportation RE: City of Stillwater North Main StreetILowell Park Plan Update SEH No. A-STILL0301.00 January 13,2004 Honorable Mayor and Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Honorable Mayor and Council: At the request of the Council and Planning Staff, we have prepared an update to the Downtown Plan for the area bounded by North Main Street, Myrtle Street, Mulberry Street and the St. Croix River. The City recently purchased the last remaining portion of the railroad property through the downtown. This has opened the opportunity for amenities that could include an expansion of the north end of Lowell Park, improved parking configurations, new options for the alignment of a flood barrier, a strong pedestrian connection between Main Street and the River, and a location for a public restrooms and informational facility. This study was a dynamic process that included participation by City Commissions and the downtown business community which resulted in the development of a Coordinating Committee and consensus derived plan for the area. The attached plan will present the issues, objectives and guiding principals established by the participants and the development of alternative plans leading to a selected plan. The selected plan is presented with a phasing sequence, cost estimates for budgeting and a list of funding options. A summary of parking capacity in the plan area and options for parking ramps at other sites in the downtown are presented in the appendix. Sincerely, -Iii C .f _.I~ ;'" Jeff A. Johnson, PE Principal/ Project Manager Attachement: North Main StreetILowell Park Plan Update c:\projects\stillwater\water st parking\transmit letter.doc Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer I, I . '1\ Ii I I I 'I 'I' Ie I I I: 'I I I 'I 'Ie I Plan Update Background The original Downtown Plan was prepared by the City in 1988, 15 years ago. Since':that time, much has happened in the Downtown and in the Study Area. The study area is generally bound by Myrtle, Main and Mulberry Streets and the River as shown in the location map. In the vicinity of this design study area, CUB Corporate office has relocated to the junior high, Hooley's grocery store has been replaced by the Lumber Baron's Hotel and the Maple Island Dairy is gone, but the best parts of the old building has been reused for a community retail/office center. Other adjacent developments include the Desch Building, a three-story office building, and PD Pappy's, a seasonal barlrestaurant. Recent approval of 300 residential units along North Main Street will add new energy and vitality to the area. A location map of the study area is presented on the following page. 1 I I. 'I I I I I I I Ie t I 'I I I I, I ,- I -.- Parking D Bike/Pedestrian Crossing _ Major Roadway , I Minor Roadway [:.,-:.:Jj Study Boundary ... Pedestrian Circulation-Path , Pedestrian Circulation-Sidewalk C---} Park Area ....___J ~lll~\lhl \11\/'1/h\l\I \\1\1JI1'\I~hl\( J" \/\. 1,1\//,/I,\Ii "'/Ull) 0 ;SE"tf " \ \1 , ' , \ I I. I I I I I I I Ie I I I ,I I ,I I ,. I Most of the vacant railroad land in the study has been purchased over the past 15 years by the City from the Burlington Northern Santa Fe Railway. Much of the purchased railroad land is currently used for paved or unimproved parking. (Picture below.) ... =- - .._--- - '.~" '0.. "h'_'~"W~.." ~~ ..~~~~':~:~:~.~~~'~~.. i~~: ;1 t..., il. On June 30th, the City purchased the last remaining parcel of railroad land, a corridor of railroad track from Laurel Street and the Minnesota Zephyr on the north, to Nelson Street and the Dock Cafe on the south. This purchase is key because it allows the individual pieces of railroad land that has been purchased over the past 10 years to be reconfigured to better accommodate current use and design needs while providing a continuous parcel of property extending from Main Street to the St. Croix River. Lowell Park and the Levee Wall have also changed over the last 15 years. Using a State Parks and Open Space Grant, the City purchased Mulberry Point for extension of the park. A Lowell Park Renovation Plan was prepared 10 years ago (1992) to guide the park and levee improvements. Since 1995, two phases of the three-phased Corp of Engineers Lowell Park Levee Flood Protection Project has been completed. In the final phase, Stage 3, a floodwall generally located on the west side of Lowell Park that will provide flood protection for the downtown. Final plans and funding for Stage 3 have yet to be developed and approved. 3 I I . I I I I, I I I Ie 'I I I I, I, I I' ,. I Lowell Park is located within the flood plain of the St. Croix River. Heavy use of the park for festivals and community events creates excitement, interest and activity but also . . significantly affects the beauty, design, maintenance and general attractiveness of the area. These are all considerations in developing a vision or plan for the future of the area. Incrementally over the years, the City has accumulated all the railroad land"from Laurel Street (Warden's House) on the north to Sunnyside Marina on the south. This accumulation of riverfront land represents a tremendous resource and opportunity for the City to improve the land for community betterment and public enjoyment. Study Issues/Opportunities . The following issues/opportunities andplan objectives were used to guide plan development. Many times issues and objectives were discussed, weighed and balanced in developing the recommended plan. . How to better connect Main Street to Lowell Park physically and aesthetically. . How to provide convenient parking but reduce its visual impact. . How to provide flood protection but minimize its visual impact. . How to provide restrooms and other pedestrian amenities in the study area. . How to preserve river views. . How to protect the rail corridors for future use. . How to accommodate auto access to the area and minimize its visual and pedestrian impact. . How to maintain and enhance historic and cultural qualities of the study area. . How to provide pedestrian trails, sidewalks, and pathways through the study area and to surrounding businesses and residential areas. Plan Objectives . Visually and physically connect Main Street with the St. Croix River and Lowell Park. . . . Reduce the visual impact of parking while providing parking opportunities. . Provide pedestrian amenities such as landscaping, restrooms, trails and sidewalks, interpretive sites of the downtown and river as well as small and large-scale meeting and event areas. . Improve the visual appearance and function of the area. . Provide 100-year flood protection for downtown . Provide setting, location and design for special Downtown festivals and events. . Fit into and complement the natural and historic/cultural setting of the study area and downtown. . . Meet City-parking obligations to the Valley Co-op and the Lumber Baron's Hotel. . Link the study area to surrounding downtown areas with pedestrian improvements. . Secure City owned planning area lands for current and future public use. 4 I I .. I I I I I I Ie I I I I I I I ,. I . Preserve the railroad corridor as a pedestrian corridor and long-term possible transit corridor. . Coordinate planned area improvements and activities with surrounding businesses. . Develop a logical phasing implementation and funding strategy as a plan element. Planning Process Recognizing the opportunity to enhance the attractiveness of Downtown Stillwater as a place of commerce, enjoyment and beauty, the City Council, after purchasing the last remaining piece of railroad land, directed the City Planners to prepare a Downtown Plan update for the study area, generally the area bounded by Main street (west), St. Croix River (east), Mulberry Street (north) and Myrtle Street (south). (See study area map.) To assist with plan development, a design team consisting of urban designers, engineers and parking/traffic consulting professionals was assembled. An initial meeting was held with hired and volunteer design professionals to brainstorm ideas and concepts for the use of the newly available land within the study area. A series of meetings were then held with City committees and commissions having interests in the downtown area and the Greater Stillwater Chamber of Commerce and downtown business and property representatives. After initial meetings were held with individual commissions to solicit input, a Coordinating Committee comprised of representatives from the four commissions (Planning, Historic, Parking and Parks) and the Downtown business community was formed to carryon development of the plan concept. A series of meetings were held between July and December 2003. The first set of meetings addressed Downtown issues and opportunities. The second set of meetings with the Coordinating Committee used the input from the first meetings and resulted in the development of four concept Downtown Plan Alternatives A, B, C and D. The Coordinating Committee ultimately made a selection of Plan D as the preferred consensus plan. 5 I I ,e I I: I il I I ,Ie 'I ,I 'I I 'I' il I' ,e I Guiding Principals and Development of Alternatives Through the discussions with the Coordinating Committee, four guiding principles were developed for the planning process; 1. Views and access to the river from Main Street are to be maintained and strengthened where opportunities are available. 2. The development of the north end of Lowell Park, from Myrtle Street to Mulberry Point, is included in the planning process. 3. The City retains some parking in the study area. 4. The flooding issues of Downtown need to be addressed as part of this planning process. Several alternatives were developed through the public meetings and the workshops with the Coordinating Committee and are reflected in the following drawings. Diagrammatic Plan - This scheme shows the existing conditions overlaid by the agreed upon four guiding principles; · Pedestrian access to the river along Myrtle and Mulberry Streets is maintained, an additional pedestrian plaza, linking Main Street to Lowell Park, is envisioned as a continuation of Commercial A venue. This may also include additional development along Main Street adjacent to the new pedestrian access. · A schematic plan of Lowell Park development is shown. · Circulation to the existing parking is enhanced to improve efficiency. Due to a grade change of 8 to 10 feet between Main Street and the River an option was presented to depress the first parking layer and add a parking deck whichwould . be a couple feet higher than Water Street. . · A potential alignment for flood protection is also presented. 6 - _ _. _ L_ _ - -- - - - - - .. ~'~ .. ~~. ~-~ -.........'"'... ~~ . ~ ;- .~.. ... --.... . - .,.r ........... ~ ,. i: ,"'!!!. "'.. ;;'J~t!JI a ~. i:' ;& ,,~ I "'Ji!' ..;;; ~ ~ ~ r _ -~ ~ . ~ "";:;~ ~ I;i is,- ': .. ::; ~ ,,,, ~ i:l' : .m ~~.!!': '"" 111. ."''' rlf): . IlIi "'if't;(W ~ '" I,. ~ .. iI< Ijjj ~.. ti'.~~,,~ . ~ ..%i - ~U) ~ .,; ," a ~ ;:,:. i~" ..., E, l 's,~" J'!,o; ~ '" ~ I>:l: ;>~- 1<1',';; '" 0) '" f[;~ .~. ~'_ . ~ 'V, '" 'l. _~t~ ..:.: .d. il . --FL- ~1- '" ~ :: :;: lJ0 MAl1V STREIT ) tJ-.4i 'n I h rj i~(! ~~ u"" 1) F f1- ~ - ,- -.- - KEY A. COMMERICAL EXTENDED B. PEDESTRIAN PLAZA C. VISITOR'S CENTER/CHAMBER/ NEW BUSINESS D. PUBLIC TWO LEVEL PARKING RAMP UPPER DECK: 162 STALLS LOWER DECK: 162 STALLS E. MULBERRY PARKING ACCESS F. PUBLIC TWO LEVEL PARKING RAMP UPPER DECK: 66 STALLS LOWER DECK: 66 STALLS G. MYRTLE STREET ACCESS H. POTENTIAL AMPHITHEATER 1. POTENTIAL FLOATING BANDSHELL J. PICNIC PAVILLlON K. RIVER TRAIL L. POTENTIAL ALIGNMENT OF 100 YEAR FLOOD WALL o 25" 75 ~'50 -.df.\,jI'_1 CONDVIERCIi\Li\VENUEPi\RKINGPL\Zi\t.'"-rRIVERTR,\lLSTUDY ,~_u__, _ _,____,__ 4~EH . ,-.:.:~~, '//1/ II 1// I~ III~~/ '0/ \ 4t/(~U'T 2001 nI \(~R 1\IAne PI 4\ I. 'I - I I I I I I I I. I I I I I I ,I - 'I Ii Plan A & B - A refinement of Diagrammatic Plan showing the following improvements; ~ A larger pedestrian plaza is developed atMain Street to better connect to Lowell Park and some parking is maintained between the, plaza and the Standard Oil station. · An additional parking lot is developed north of Mulberry Street to better serve the needs of PD Pappy's, the Stillwater Yacht Club and the north end of Lowell Park. . · The existing parking lots are now separated by the pedestrian access and function independently of one anotheL · The flood protection alignment is shown adjacent to and on the east side of Water Street. · Alternative Plan B incorporates into the above a two level parking deck structure located east of the Maple Island building and north of the Lumber Baron's Hotel. 8 - - - - - - - - - .. - ... - IiiiI - - - - - - . KEY :l;' 1Ilo:'< ",;;l A. PEDESTRIAN PLAZA :- B. PUBLIC PARKING - 26 STALLS ~ III III C. SURFACE - PUBLIC/PRIVATE - 50/96 STALLS " " .. DECK - PUBLIC/PRIVATE - 50/242 STALLS IIn D. SURFACE-PRIVATE-60STALLS --.. # a__ DECK - PUBLIC/PRIVATE - 60/60 STALLS ~ III E. POTENTIAL AMPHITHEATER ~ , liS:;, ~T G R 0 t X R; I v,'E R!! F. POTENTIAL FLOATING BANDSHELL ~ G. MULBERRY PARKING ACCESS -- - 6-- _a -- ="'= =:; II; il:i -- ::ll;;:lI =, .- -- I H. MYRTLE STREET PARKING ACCESS .. al: :a .. I. PICNIC PAVILLION ~ ~~ Iiiii!i''' ji' - -- =' tit = II ~ -. J. PUBLIC PARKING 87 STALLS -,,--~ K. RIVER TRAIL L. FLOOD PROTECTION M. MARINA ACCESS ..1) D l- ~ 1- ~ ~ - -- ,l rr= ,."fAIN S"fREET -} ~-d V1l~;~6 I~ .~ <l~ u"" " , 1'1- pLAN A PARKING SUMMARY PUBLIC PARKING 209 STALLS 'pRIVATE PARKING 110 STALL~ 319 STALLS 'pLAN B PARKING SUMMARY PUBLIC DECK PUBLIC SURFACE ,PRIVATE PARKING 302 STALLS 113 STALLS 110 STALL!i 525 STALLS .... PEDESTRIAN ACCESS +- AUTO CIRCULATION ~..." RIVER TRAIL = = FLOOD PROTECTION C..1 PARKING o 25 50 75 ~'50 ,illl.\~!J~~ >, _~~,,::>- ,J/LLlI \JLl~ \ll.\,~b(Jl \ (ll TU[3[l, 2003 DI.\GRl.\I.\Tll PLI.\:,,\ L,.U ~ 'I ;1 Ie I I I I I I .Ie I I I il I I I .e I Plan C - An alternate to Plan A & B showing the following modification; · The existing parking lot east of Water Street between Commercial Avenue and Mulberry Street is reduced in width to a double l~aded aisle. This provides for an expansion of park land to the west. · All the parking is at grade 10 - .. - e - - - - - - - e - - - ..~..... & ~ ...... IF .... ....- -1IiIIi-l- ........... ~ III .._ "\ j ~ a \:ll :ill .. ~ E ill m ~ ~ !lI III f.'c ~ ~ Jib,1 III 'il ~ l< "~ . 110 I; " II ~ ~ t!! ""' !!! -. ~,,/.i ~. _.,~" ..u ~."'~ !;!%1 ~ ~ ,- I S _I 1Ik_' C~R",,6 j'.x. ;lR ;1 'V~'E_Rl . ~ ii"N'~ .*",-:~-,"....,. ~'~iil J!l:...SOI _ .......-iY- ~ . a Ill' QII :II Ill' !'! ~~~~:;:~~iiiiiiiiiili~~''''~"i1-~~~~ =~.0 ~~ == - - - . ~ ~ .. Jill _ -1\(1 - '---- j .. "" ~ nl i::t-=Ji) h (J 0:. u"" 11 rr= T1- - - - ~.- - KEY A. PEDESTRIAN PLAZA B. PUBLIC PARKING - 26 STALLS C. PUBLICIPRIVATE -18/50 STALLS D. PRIVATE PARKING - 60 STALLS E. POTENTIAL AMPHITHEATER F. POTENTIAL FLOATING BANDSHELL G. MULBERRY PARKING ACCESS H. MYRTLE PARKING ACCESS I. PICNIC PAVILLION J. PUBLIC PARKING - 87 STALLS K. RIVER TRAIL 1. FLOOD PROTECTION M. MARINA ACCESS PARKING SUMMARY PUBLIC PARKING 131 STALLS PRIVATE PARKING 110 STALLS 241 STALLS ... PEDESTRIAN ACCESS +- AUTO CIRCULATION <l._~ RIVER TRAIL = = FLOOD PROTECTION Ci PARKING o 25 50 75 ~1" "I ,,' I ~rH"6r~~TAT nWHHT' ~T A '7,' ~AnFnTr Co nrTTrn 'rDAn (''rlfnv =~E'''I , '11 \' ,ilL. ~'~~-..".,~-, ,IlLLII \1 Ll< .11l\.~L,()1.\ OCTOB[R 20m DI.1CrvU1.\UTIC PL.tS C I I. I' I I I I I I Ie I I ,I I I I I ,e I Plan D - A modification to Plan A & B incorporating the following; · A larger pedestrian plaza is developed at Main Street to better connect to Lowell Park and some parking is maintained between the plaza and the Standard Oil station. Additional park land is taken from the existing parking area to strengthen the park connection to the pedestrian plaza and Main Street. · An additional parking lot is developed north of Mulberry Street to better serve the needs of PD Pappy's, the Stillwater Yacht Club and the north end of Lowen Park. · The existing parking lots are now separated by the pedestrian access and function independently of one another. · The flood protection alignment is shown adjacent to and on the east side of Water Street. 12 - - -- e - - - - - - e - - - - - - -e- - ""'" KEY III ill ",j' l III ~ II II1II - II II II III ;;:=;" 5'~~~ =A A. PEDESTRIAN PLAZA B. PUBLIC PARKING - 26 STALLS C. PUBLIC/PRIVATE PARKNG - 41/50 STALLS D. PRIVATE PARKING - 60 STALLS E. POTENTIAL AMPHITHEATER F. POTENTIAL FLOATING BANDSHELL G. LOWELL PARK ENLARGED H. MULBERRY PARKING ACCESS I. PICNIC PAVILLION J. PUBLIC PARKING - 87 STALLS K. RIVER TRAIL L. FLOOD PROTECTION M. MARINA ACCESS N. IDEAL ALIGNMENT (ACQUISITION REQUIRED) - II ~ I II ;,;.: '= = II !;;llll ~ilI '" Ii> II1II 1f.S; 'Po ,,,,:, ~ ;l;l" 11:0 R I V ~E Rf1 C R o'\f X ... lti ;;: r ~ !II ~e PARKING SUMMARY PUBLIC PARKING 154 STALLS PRIVATE PARKING 110 STALL!! 264 STALLS j I I t'----1 rt- ~ 1-'Il f-t -i;~ fi :!~ i:i,< I , .. PEDESTRIAN ACCESS ... AUTO CIRCULATION ~...~ RIVER TRAIL == FLOOD PROTECTION - '-I PARKING -.. c_ 1) rr= 0 25 so 75 ~lSO ,-'1 (l AlAIN STREET ",' '" C();Hiv1[U(lAI /WLNUL 1'1 /\ZA, P,'\T~KTf\JG [-r IUVLU TlV\TL STUDY 4SEH -~. ~-, - ,IlLL1I IILK 111\ ~L,(IL\ O( II)IJU, 200) DL\CKl\1.\1IL I'Ll.\ D I Ie I I I I I I I Ie I I I I I I I ,e I The Coordinating Committee comprised of representatives from the four city committees and commissions (Planning, Historic, Parking and Parks) and the business community met, and as a result of the meeting discussions, recommended Plan D as the consens]..lS plan to be carried forward, . . Plan D meets the guiding principles and plan objectives as follows: · Expands the Lowell Park area by .76 acres and extends the park to Water Street. · Organizes and consolidates parking · Provides the opportunity for a visitor center/restroom/hospitality center for Downtown visitors. · Locates a linear landscaped trail connects the area to the north and south Main Street areas. · Provides location for a flood barrier along Myrtle and Water Streets. · Provides for a strong pedestrian connection between Main Street and the river. · Accommodates community festivals, farmers market, and special arts and crafts events, · Provides a defined area for the expansion of Lowell Park so park improvements can be made in 2004. Again the City committees, commissions, Chamber and business community was presented the consensus plan for comment. The City's Heritage Preservation Commission, Parks Board, Planning Commission and Downtown Parking Commission support the consensus plan alternative "D" with some comments, A comment of particular note is the Downtown Parking Commission's recommendation that replacement parking be constructed before parking is removed from the study area. A complete listing of meetings is included in the appendix along with the results from a Chamber questionnaire. Flood Protection Future plans to provide flood protection for the downtown includes a barrier through the plan area and it therefore should be considered as integral with any planned improvements in the plan area. The City is currently studying detailed flood barrier alignment options along with interior drainage and pump stations to protect the entire downtown as Stage 3 of the Army Corps of Engineers river front project. As options and locations for this flood barrier through the planning site were discussed, committee members requested more information on the overall alignment and barrier types available 14 I Ie I I I I I I I I. I I I I I I I Ie I, for the entire downtown. It was felt that this would be helpful in making barrier selections through the study site. A symbolic graphic was developed to show a general alignment that could be used to protect the downtown. Potential barrier types were also presented to aid in developing an understanding of the options. The three following drawings show the general alignment and barrier types. The objective was to provide minimal visual obstruction 'of the river views while providing a barrier against 100-year frequency flood events. This was achieved by placing the barriers at the highest ground elevation to minimize their exposed height, locate them so that they can also serve as landscape features or dividers between pedestrian and auto use areas. For the taller barriers, explore permanent barrier types that could be erected as needed in the event of a flood. The 100-year flood event was selected to meet Corp of Engineers and FEMA criteria for flood protection and certification. This would ultimately remove the flood prone area from the floodplain and eliminate the need for those business owners to purchase flood insurance as a condition of their mortgages. The graphics depicting barrier types are color coded to the locations shown on the alignment drawing. Relative costs of the types were requested by several committee members. The "total relative costs" show the relative cost magnitude of each type compared against the cost of constructing a temporary emergency dike. An emergency dike similar to the one built by the City in 2001 has a relative cost basis of one '(1). The "city portion relative costs" account for the City and State 25% match portion of a Corp of Engineers funded project. This better represents the one time cost to the City of the improved 100-year permanent barrier against the repeated cost expenditure of the temporary dike. 15 - - - . - - - - - - - . - - - - - - - - . - Source: Washinglon County 2(xx} Aertal Photo and CUy of Stillwater. Flood Elevations 691 50 Year Flood 693 100 Year Flood 696 Top Flood Protection Flood Protection Options .... Raised GroundIBenn 0000 Floodwall .... Invisible Floodwall ::>-,- - H "'_'11",,\1, (('.,\U\lEJ.<.(/ALAVENUEI'/\I<Kl!'.'G/'LAZAb J.<./V~_J.<.II</\ILSIULJ}' '- - ~.!.-~~'_~~~":::- 'JiIIH lll/~ 'l/"I'.()/l (J('/()lHH2()O-; l/{)(>l)/'U.(>l/( }f()."()j'l/()'/-" ------ . - - - - . - - - - - - - - . - Emergency Dike / Earth and Sandbag /' Dike L. ~ Total Relative Cost: 1.0 City Portion Relative Cost: 1.0 . Raised Ground/Berm *,.' :., .~: :' . ~"...' '" . h'c. f 1.' <V' .~ .Il~ .~ ~ ~ Proposed / Existing Berm / Grouna iliit,;; ................ Total Relative Cost: 3.4 City Portion Relative Cost: 0.8 '~~'\' ',.11.' C()l\ll\ILU,CJAL/\\/LNUI,PAU,KJi'"C,Pl.AZAb JO\/Lu,/rU\/LSIUL)Y - El' <..... ~'<:.. ~ '-!-:-::. ~- - .... J J I I \ \ \ I I I~ \ 11 ..... ..... I 'or ) I \ ( ) ( . I ( ) n 1 u. 2. Of) :; 1 I ( )( ) I) l' U. ( ) I I ( - 1 I ( ) ",: ( ) J J I J ( ) "'I'" ------ . - - -- . - - Existing Grouna ---- J i ~I l /concrete Stem and Footing / ,/ J ------- . ~ Floodwall Total Relative Cost: 4.2 City Portion Relative Cost: 1.1 . Invisible Floodwall Total Relative Cost: 6.7 City Portion Relative Cost: 1.7 '" \I) ",[ (; COlHNILH.CI/\LAVLNUE PAU.KJ."-'C PL/1ZA <." RIVEI< IHAIL srUL~,)' - E"t. ~,~.~~~ :.=:"-=-~~- ::-. .... } 11 1 \\ \ 1 J U. \ 1J"'" "J ....., ) I 1 (Jo(' J ( )IH U. :!.O() ') 1/ ( )( >[) J 'J.:.( > // (- li()" ()J If J() ~..l"'" Removable / Concrete Stem Panels / and Fnotlng / t ;- ,~--1 I I. I I I I I I I -Ie I I I I I I I I. I Downtown Plan Implementation Once the Downtown Concept Plan is approved by the City Council, a detail implementation and funding program will be developed. ,The program will include area improvement priorities, Main Street plaza, Lowell Park extension, parking, trails, and pedestrian promenade (Main Street to Lowell Park). To oversee implementation plans and funding program development, a committee with a similar composition of the plan coordination committee should be established. The committee would work with consultants and staff and report directly to the City Council. The committee would use the approved Downtown Concept Plan as a guide in developing the implementation program. Phasing and Costs A suggested phasing plan is shown in Drawing 8 and summarized as follows; Phase One; Develop the new parking lot north of Mulberry Street to serve PD Pappy's, the Stillwater Yacht Club and the north end of Lowell Park. This phase would also include the removal of parking on Mulberry Point. Existing parking east ofW ater Street and south of Mulberry Street would remains as is. Project cost for budgeting Phase One is estimated at $150,000 Phase Two; Develop the north end of Lowell Park to Mulberry Point. Revise existing parking east of the old railroad track as needed to accommodate the park expansion. Project cost for budgeting Phase Two is estimated at $1,OOO,OOOto $2,000,000. Phase Three; Construct new parking ramp(s) west of Main Street. Project cost for budgeting Phase Three is estimated at $2,800,000 for the three level 325 stall Mulberry and 2nd ramp. A three level 343 stall ramp between the Lowell Inn and Rivertown Commons is estimated at $5,000,000. This ramp would have access from both 2nd and 3rd Streets and would serve both the downtown as wen as the churches on 3rd Street. Phase Four; Construct pedestrian plaza and Lowell Park extension to~connect to Main Street. Reconfigure parking lots as needed. Project cost for budgeting Phase Four is estimated to be between $ 500,000 and $2,000,000 depending on the extent of restroom and visitor amenities offered. 19 ------ . ------ . ------- . OJ ~! ~ ,;i III in ;iiJ!I' iiil,i.&:i fj ~~ .; $.~ !Ii II>'! " ;Ill .0. "~ ~ ~ '. ,~ ill 1,\ DIAGRAMATIC PLAN D ~ ;l; I'i ,. = 1j", ft;' _ Il>. l"1l ". iIII 2 :r ?: "",'"' e'f>~ '" "IIi IIilI fP .. KEY .. III IIJI ,,; ,. 'il!1:l a ill; ~ Ol A. PEDESTRIAN PLAZA B. PUBLIC PARKING - 26 STALLS C. PUBLICIPRIVATE PARKNG - 41/50 STALLS D. PRIVATE PARKING - 60 STALLS E. POTENTIAL AMPHITHEATER F. POTENTIAL FLOATING BANDSHELL G. LOWELL PARK ENLARGED H. MULBERRY PARKING ACCESS ~ I. PICNIC PAVILLION ; ~~ J. PUBLIC PARKING - 87 STALLS T I, K. RIVER TRAIL J_J"'--Ff- L. FLOOD PROTECTION '!::rn=- M. MARINA ACCESS "" ! N. IDEAL ALIGNMENT 'llU rf ~--- R"-~ ~ .. '" ~ !t - L .&,; S" r.... ~ ~.~. -4111 iI fr III Ii III II ;~; ~. iI:i PARKING SUMMARY PUBLIC PARKING PRIVATE PARKING 154 STALLS 110 STALLS 264 STALLS -- r-- .~ ++ PEDESTRIAN ACCESS +- AUTO CIRCULATION - ........ RIVER TRAIL - FLOOD PROTECTION == C.1 PARKING ~w ) I I 11 rF 0 25 50_15 U"" " '~.e ~~\II\IEI\CI!\L l~ENLlE PL\Z!\., Pi\I\KI,\iG & I\IVEl\ TIV\IL STUDY ~_ ~ --, ::'--,- ,111/1\ \11 I< \II\~I'(JI\ 1\\ll\ln21111~ I'n\'/~(.I'J \\l) I I. I I I I I I I I. I I I I I I I .. I Funding Options In order to implement the updated Downtown Plan, a combination of private and public funding sources can be used. Listed below are several of the sources available or potentially available to assist with plan implementation. Some funding programs are dedicated to certain elements of plan implementation while other sources can be used more generally. Funding options are as varied as the types of downtown improvements. Each funding source has guidelines that dictate what projects can be funded. Funding sources and types of projects that can be funded is listed below. Tax Increment Financing This is a source for eligible public improvements related to the redevelopment plan. Two TIP districts cover sections of the downtown, the scattered site district, est, 1985, and the recent district formed to assist the prison and Lofts redevelopment, est. 2003 (to use TIP funds a direct relationship must be established between the purpose of the district and the capital improvements). Federal Corp of Engineers Funding Corp funding has assisted with the first two phases of the St. Croix River erosion and flood control project. Matching state and local funds are necessary to use the federal funds (the City is currently pursuing this source for the third flood protection phase of the levee wall), This source can be used for project enhancements that could provide for park and other amenity improvements. A part of the Corp funding is matched by the City. User Fees Parking revenues are an example of user fees. Special Tax A special sales tax on a type of activity or on a benefiting district in the City can be established by the City with authorization by the state. In the past, a food and beverage or downtown sales tax has been considered. Downtown Improvement District A special improvement or maintenance district can be established that relates downtown improvements or maintenance to downtown property taxpayers. Capital Improvements Program The City's capital improvements program supported by the general funds of the community can be used to fund downtown capital projects. Livable Communities Program The Metropolitan Council annually funds projects. Certain required rating criteria are used to evaluate the projects. The City has applied for funding for portions of parks of the updated plan the last two years (2002, 2003) without success. An approved revised Downtown Plan could be used as a basis for application in 2004. 21 I I. I I I I I I I Ie I I I I I I I . I I State Funding The City of Stillwater has received Parks and Open Space funding from the Department of Natural Resources to purchase and improve portions of Lowell Park. The state also provides a share of matching funds for the levee erosion control/flood protection project. Private Contributions With the approval of an updated Downtown Plan including civic plaza, pedestrian promenade connection between Main Street and Lowell Park, park extension design; it may be possible to attract local, private individuals and organizations contribution for the park. Recently, the Stillwater Rotary Club offered to contribute to children's play equipment in Lowell Park. Other benches, paving, fountain and garden improvements may be funded privately~ Next Steps The next steps for Phase One would include; 1. Formalize the Downtown Coordinating Committee. 2. Establish the funding program for the phased improvements 3. Develop an Urban Design Plan for the phased improvements which will provide a framework for development, guidelines and suggest a vocabulary for the public realm improvements. 4. Prepare the Phase One plans incorporating the Stage 3 flood protection recommendations as developed by the City with the Corps of Engineers. 5. Update the Lowell Park plan and related costs. Prepare the preliminary plan and construction documents incorporating the Stage 3 flood protection recommendations as developed by the City with the Corps of Engineers. 6. Continue evaluation and site selection for parking structures west of Main Street. 22 I I. I I I I I I I I. I I I I I I I I. I Appendix I I. I I I I I I I I. I I I I I I I I. I Downtown Plan Update Meetings Eleven planning meetings were held between mid-July and early December of 2003. The first meetings focused on understanding the existing condition and design constraints and opportunities. The second set of meetings with the Coordinating Committee representing City downtown committees and commissions and the business community developed and evaluated alternative plans A -D. At the October 22nd, 2003, meeting, the Coordinating Committee agreed that Alternative D, a plan that combined elements of A & C, was the best alternative to present to the broader community for review and comment. During November and December 2003, the consensus plan, Alternative D was presented to the City Planning Commission, Heritage Preservation, Parks Board and Downtown Parking Commission for review, comment and approval. The Greater Chamber of Commerce sponsored a plan review meeting for business interests at the Lumber Baron Hotel on December 3,2003. Attached is a listing of the eleven planning meetings. I I. I I I I I I I I. I I I I 'I I I I. I Downtown Planning Meetings (July through December 2003) Date Subject Committee July 22 Brainstorming design ideas Design Charrett August 27 City Committees & Commissions Existing conditions/ opportunities September 17 Downtown Business Interests Alternative Plan development/review October 1 Coordinating Committee Alternative Plan development /review October 22 Coordinating Committee Alternative Plan development /review November 3 HPC Concept, plan review & approval November 10 CPC - Public hearing Concept, plan review & approval November 20, December 18 DTPC Concept, plan review & approval November 24 Parks Board Concept, plan review & approval December 3 Chamber/DT Businesses Concept plan presentation I I. I I I I I I I Ie I I I, I I I I I. I Downtown Plan Coordinating Committee Dawn Flinn 1 601 S Greeley Street Stillwater MN 55082 430-9292 Norm Steer 17060 116th Street North Stillwater MN 55082 430-9591 Paul Donna 3370 Pioneer Place Stillwater MN 55082 Dave Eckberg P.O. Box 311 Stillwater MN 55082 430- 2306 Robert Gag 1340 S 1 st Street Stillwater MN 55082 Paul Teske 1812 N Broadway Stillwater MN 55082 Diane Rollie 106 South Main Street Stillwater MN 55082 Roger T omten 718 S 5th Street Stillwater MN 55082 Wally Milbrandt 1 72 Mallard Court Stillwater MN 55082 Phil Eastwood 301 W Myrtle Street Stillwater MN 55082 Dave Junker 615 St. Louis Street Stillwater MN 55082 Bill Buth 565 Mariner Way Woodbury MN 55125 291- 2521 Steve Russell 21 6 N 4th Street Stillwater MN 55082 430-8821 Loann Stokes 202 South Main Street Stillwater MN 55082 439-0921 Gail Pundsaek 5901 Omaha Ave #110 Stillwater MN 55082 430- 1 4 1 5 Chuck Dougherty 15330 58th Street N Stillwater MN 55082 August 2003 I' I ,. I; I I II ,I I Ie I I I I I' I I .. I' Design Cherrette Members (July 22, 2003) Roger Tomten 718 S Fifth Street Stillwater MN 55082 651-433-5600 Jeff Johnson Mark Salzman 3535 Vadnais Center Drive 200 SEH Center Sf. Paul MN 55110 651 -490-2000 Mike McGuire Architect 409 E Nelson Street Stillwater MN 55082 651-439-3710 Bill Sanders 365 East Kellogg Blvd Sf. Paul MN 55101 Mark Putman Putman Planning and Design 724 Riverside Dr N Stillwater MN 55082 715-381-8293 Klayton Eckles City Engineer City of Stillwater 21 6 N 4th Street Stillwater MN 55082 651 -430-8831 Ann Hauer . Tim Old SALA Architects 904 S 4th Street Stillwater MN 55082 651 -351 -0961 Steve Russell Community Development Director City of Stillwater 21 6 N 4th Street Stillwater MN 55082 651-430:"8821 Scott Wende Hokanson Lunning Wende 375 E 4th Street Suite 620 St. Paul MN 55101 651- 221 -091 5 Thorbeck Architects Dewy Thorbeck 1409 Willow Street Minneapolis MN 55403 612-871-7979 Jack Buxell Buxell Architecture Ltd. 129 N 2nd St # 101 Minneapolis MN 55401 612-338-3773 I, I .. ,I I I I I I Ie I I I I I I I .. 1\ ~Sle~ ........._'....."10 ...."..I\I~,- MEMORANDUM Butler Square Building, Suite 710C, 100 North 6th Street, Minneapolis, MN 55403-1515 612.758.6700 612.758.6701 FAX TO: Design Review Committee FROM: Mark Salzman DATE: October 20, 2003 RE: Overview of Plan Alternatives SEH No. ASTILL0301.00 St. Paul Parking Summary- Existing a) Public b) Private c) Total 330 Stalls 110 Stalls 440 Stalls (Public/private) Diagrammatic Alternate A a) Parking Summary ,i) Public ii) Private iii) Total 209 Stalls 11 0 Stalls 319 Stalls (Public/private) b) Features i) Increased Lowell Park (least of altematives-.44acres) ii) Surface parking maximized. iii) Parking consolidated. iv) Potential for Farmers Market Structure- doesn't obstruct river views. v) Flood protection altematives- wall, invisible wall. vi) Loose 20 public parking spaces. Diagrammatic Alternate B (includes parking deck) a) Parking Summary i) Public d(;:ck ii) Public iii) Private iv) Total 302 Stalls 113 Stalls 110 Stalls 525 Stalls (public/private) b) Features i) Increased Lowell Park (least of altematives-.44acres) ii) Parking maximized. iii) Potential to integrate flood protection into parking structure wall. iv) Potential for Farmers Market Structure- doesn't obstruct river views. v) Flood protection altematives- wall, invisible wall. Short Elliott Hendrickson Inc, Your Trusted Resource Equal Opportunity Employer I, I ,. I I I I I 'I I. I I I, I I I I ,. I' Overview of Plan Alternatives October 30, 2003 Page 2 vi) Costofparking deck. vii) Gain 85 public parking spaces Diagrammatic Alternate C a) Parking Summary i) Public ii) Private iii) Total 131 Stalls 110 Stalls 241 Stalls (Public/private) b) Features i) Increased Lowell Park (1 acre) ii) Parking reduced. iii) Alternate flood protection alignment. iv) Flood protection alternates- wall, invisible wall. v) Loose 199 public parking spaces Diagrammatic Alternate D b) Parking Summary i) Public ii) Private iii) Total 154 Stalls 110 Stalls 264. Stalls (Public/private) b) Features i) Increased Lowell Park (.76 acres) ii) Parking consolidated. ' ' iii) Alternate flood protection alignment. iv) Potential for Farmers Market Structure- doesn't obstruct river views. v) Flood protection alternatives- wall, invisible wall. vi) Loose 176 public parking spaces mls n:\c1ienlslstiIl\0301Ioct 22 mtg\plan summary,doc I I. I I I: I I I I Ie I I II I I I I I. I -S8i Butler Square Building, Suite 710C, 100 North 6th Street, Minneapolis, MN 55403-1515 TO: Mr. Steve Russell, Community Development Director FROM: Greg Finstad & Jeff Johnson DATE: December 10, 2003 RE: North Stillwater Parking Study SEH No. ASTILL0301.00 St. Paul MEMORANDUM 612.758.6700 612.758.6701 FAX I have emailed the preliminary conceptual designs for the three locations in Downtown Stillwater per your request. Arial photos were used to scale the dimensions of the sites and the resulting conceptual designs are intended to maximize parking at each location. Also provided is an estimate for the construction cost for each facility. Please contact either Jeff or myself should you have any questions or comments on these designs. ' dl c: Jeff Johnson r.'adminldeb\greg finstad'nortb stillw_ parking study,doc Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer 1.}Ll----./ 1111r! \ . ~~I ';/r' ~'~j~ II ~~ . _ '\ \ ' I Vl.\~. ~ ~ ~\1tl~;'~ ';t .1 )1 '!I~) '\---' -\1U~E~!Y ~~EP: - \ I ~ I. . \ I /.l'f \ ./ I ': /, I CJ . ~ ;i) , \( I " CRv ~t I ~ _1\ o~gC/ \\} '~r ~ /1 111 08SC.' ~ \ Jl ^~ J A .~ I 0/ \/ ',1 ,,(/ \ J I 8LD . ~ I ~~ 1~./\(~ l~ I 1 I cp. I ~k~=----:~ _,L - \' .. ~ 'Ii ~--- I 11 BcD /~ r ~ ~ J I' '\1~0[ fr' BCD Sl~ I 71 ~.~CD cD, \~, ~L~ ~~~L~Am II i if' '---- "" ~ TOTAL 325 I Ie MULBERRY & 2ND STREET NORTH STILL W AThl{ PARKING STUDY I I ~ I I I &LD ( , )' '0.-/ \ ""- ~ 81..D ,I SIW t '-. ~ ~ ~ ~ en Z - <e: ~ GROUND LEVEL ~ 109 STALLS VJ SCALE: 1"= 50' · U DECEMBER 03 ~ I I ,. I, I I I I I I Ie I I II I I I I .e I l'ti1~\atl'r lO\f\IFRCI\l \\1\;W- P\Rhl:\LPI \/\ld~nIHTH\1J "'Turn 0 ~Sft' ~J .1'1. '\\ f\ lll<!hl(~ J\I,/\I" I 'I ,e I I' I I I I . I, I I' I I I I .e I Mulberrv and Second Street Parking RamD, The Mulberry and Second Street Parking Ramp utilizes the elevation change from Second Street to Main Street and consists of three independently functioning flat floor decks. Each flat deck is approximately 180' x 210'. Access to the first level slab on grade is proposed as a two way thru the existing parking rot easterly ofthe three story building on Main Street. The traffic circulation is two-way parking bays totaling 109 spaces. The second level is a structurally supported concrete deck with two-way access off Mulberry and operates with two-way parking bays with a total of 108 spaces. The third level has two-way access off Second Street and also has internal two-way parking bays. Access to the abutting building from all levels of this ramp would be possible depending on how floor elevations match. The cost for this parking facility that will accommodate 325 spaces is estimated at $2.8 million. Any skyway connection would add cost to this facility. I ! .! I ) ~~ 1.\\ , 'I ~ ! , , , \ ,jLiERRY c 1RE~T \ · ~b72 f'~;{~/~1/~~1~~Y (0 ,/ I ; 11f,~;t I (I I~ , \~j I GRvl1 I II I / J . I / \ ~ .", "g: .. \ ( d5 ~ ! GRy l)l J I ,~) I ~\ ~ t ' ldll \) '- I ~,II o~g // \ 1$ '~i- I, ~<A~ 0esc, ~ ,\ J ~ j\1 J " ~ , I ~ . , ~/\__ r r I! s.1~~~-- ,~,~ i r \\ 'iJ , ----LJ ~ ,1) \ BCD I r 1"!J~ -) I, I / j I Ie MULBERRY & 2ND STREET NORTH ~TlLL W AlhK PARKING STUDY I ~ BLD BLD .1 SIW BLD 1-. E-4 ~ PJ ~ rJ) Z ~ < ::E '- ! \, ~,' BLD ' '",\1 . ~O 0~ ~L BW ~\ \ ~ RAMP LEVEL STALLS \\~ ,- ',L~," \ GROUNDLEVEL 109 . ' ',' \ / , , I 2ND LEVEL 108 \.,J ,TOP LEVEL 108 , ,TOTAL 325 , , GROUND LEVEL ~ 109 STALLS "-LJ SCALE: 1"= 50' · UIJECEMIlERlll 4SEW I 1.'----/ J' ' I I', - .-/ i ' \ f (~ 11, , \, I I' . MULBERfY STREET \ I In' > ,~ ) \/rk~- CI .L .1_ . ((~:r;3'~/lrp ~ :---r.,'fF:?'- 0 ./ · u~r"~ iI Y1 ' G I '1:/ ""vi \. I~I I I 0 -I 'I \~,' '\ f. \ GR\! i \ \ \ . !II .'- ~\\ ~t C4! ~\ ,\, ' ~ .~ ),) / \~-~ ~ -I: o~g(1' / \ '-\\\' r" j 1\ 0&SC.. ~ \\ J (" (\ J I ~ ([ i ~~ J \, i 8LD ~S jl~I:~_J~~~\ 0' .-LJ I $ \) 'r~ ---- \ ' /~ ,\ . 0 -:.::= - -.JI\ /~ \ PAL 81.D St~ II ~ RAMP LEVEL STALLS 1\ \ J\ L~ GROUNDLEVEL 109 ~ ' 2ND LEVEL 108 '....../ TOP LEVEL 108 " _J TOTAL 325 '- I ~ ~j I 3, " I I I I .. MULBERRY & 2ND STREET NORTH STILLWATER PARKING STUDY I BL.D .--.. J~ ) Vf~ \( 0 JI '-'" 8LD o 2ND LEVEL 108 STALLS SCALE: 1"= 50' I I ~\ BLD c\/ CD \ BLD t - / S/~ ( L E-t j:IJ ~ 7&1 ~ 1]] -< ~ ~ ~ 12DECI!MllERlJ3 . ~ I I I ~ \ 8LD C'J / \ ~ 8LD -I Slyl L-, ~ ~ ~ ~~ ::;E 8LD TOP LEVEL 108 STALLS SCALE: 1"=50' ~ 12DECEMBERlD . .=sEW I I I. I I I I I I I Ie I I I I I I I .. I 2nd and 3rd Street Parking RamD A proposed parking ramp concept has been developed for the 2nd13rd Street parking ramp located between the Lowell Inn and the Rivertown Commons Apartments. This ramp location is situated to serve the downtown business community as well as the churches along 3rd Street. The facility would extend approximately 210' along 2nd Street to enable a sloping floor circulation deck and have a width of a 120' to accommodate two double loaded parking bays. The resulting parking ramp is described as a two-bay double threaded helix ramp with traffic circulation one-way. Minimal excavation will be made on the steep slope at the west edge of the site to prevent ground water and slope stability problems. Ingress is proposed adjacent to the Lowell Inn and egress is proposed at the northerly end of the facility, The one-way up and down sloping floors system would include crossovers in the middle of the facility at selected levels enabling parkers to cross over from the up and down systems to find a parking space, A flat deck could be extended from Third Street at the existing elevation of750 feet and access could be made from both 3rd Street and the sloping floor ramp. The 3rd Street deck is shown in a rectangular parking configuration which could be modified. The estimated cost of this 343 space facility is $5 million. Special attention would be required due to the proximity to the Lowell Inn and the Downtown Historic District and this has been anticipated in the cost estimate. I I. I I I I I I I Ie I I I I I I I TWO-BAY, DOUBLE-THREADED HELIX RAMP (ONE-WAY TRAFFIC) .. 2ND & 3RD STREET SITE NORTH STILLWATER PARKING STUDY I TOP LEVEL CONNECTS TO SURFACE PARKING LOT \ E1\I"11'<.ANCE EXIT RAMP STRUCTURE 12 DECEMBER 03 ~ ~I . ?,r,"~y,", ',' ',' . .;t. ' , I ,(. ,] "" ) J ~ LiS ., ::2'",' Ic, , V. -' ,) ___t'-o I --,1_. I Ie '''- ,~ I - ~w I BcD ~':~ - I I /" I I 'I I / I r:> A.i.. eRr:> -- <1 I 'I ~ ~ ~ I ~ ' ~ en o Z o u ~ en ~ 5 o en ( PKGSYSTEM STALLS RAMP 273 3RD ST. DECK 70 TOTAL 343 "" ~ ENTRANCE & UP SYSTEM '(!). SCALE: 1"= 50' · I UDECEMBERll3 ~ I I. "- ~' I 'flY IlL,,, ~ \ I ~~), i ~ I) ) / '- I /~,~----- ~' ~ ~' F I rt-~ ! .' CRp I /_';&~~ ~F I ~ ,\~~'/!1~ ~~r~~ I 2~F ~, eND ~~~ ~ ~ le~- I :r: '- ~. 0,) O(j' I ~w~ PAL I I ~~ I I I .. 2ND & 3RD STREET SITE NORTH ~TlLL WATER PARKING STUDY I PAl. '~ ) I c 'jjs~ ~rr) ---,] --, / If , -- c2f~1) ~~. En t ~s,w 11 -- -- -- -- -- -. -- -- ~y ... l DRV' ....- ~l ~~ ~ PKG SYSTEM RAMP 3RD ST. DECK TOTAL ". (~ (.... p ,>- I '> ) >- ~ ~ ~ ~ ":> ~ ) ~ >- en o Z o "- u ~ en :r: ~ 5 ct en (~ STALLS 273 70 343 UP SYSTEM SCALE: 1 "= 50' ~ II D1!CEMBER 03 . ~ I Ie I I I I I I \ ___ I v/ ===o~\~ I.:~ ~~~~~ ~ I 5. \ "~~~~~0'~~~ ~ --- U) t ~~'\ \01\~\\~\\ \ -- I ~--/~~~~ \ ~~\.~ I ' ~~ I I I I .e 2ND & 3RD STREET SITE NORTH STILLWATER PARKING STUDY I '""'"" I' I ~ \\' ?fi2J!~ ' eRr> fJLD l LOWELL INN fJLn TOP LEVEL SCALE: 1"= 50' "Ai.. ~ , . / 8. '- DR\! ... PKG SYSTEM RAMP 3RD ST. DECK TOTAL ~ ~ ~ ~ (. U) o z o \ U ~ U) ::c: ~ 8 ~ U) I: 'I - ,~ , \ STALLS 273 70 343 "(j). U DI!CEMIlER 03 . .-r I .s./w I ' I Bl.D r I ~l~-~' ,~ I ~1 DR 1 I I I /L "~ L I 4J (:J .JoY "~ ~o/ I ~ ~ I.]-~ ::t _' I 8(J en ::?~ ~~+- I I I S/Iv ------... I I '- I )Q-J -- I Bl.D S't I I ,e I 2ND & 3RD STREET SITE NORTH :::illLL WATER PARKING STUDY ~JDRV ! I j \ :::::::- ~ ---- -- / ,---- t~=== ---- ---- .-- ----J ... DRv - ., I I ~ ~ ~ (~ en o Z o \. U ~ [ en ::t ~ g if, en -I (J 'j :; , , PKG SYSTEM STALLS RAMP 273 3RD ST. DECK 70 TOTAL 343 Fh ~ DOWN SYSTEM ~ SCALE: 1"=50' · 12 DECEMBER Il'l .&sElf I I.', !, - I '-- SIW I ! I A': : 8CD II (a~) /\. ~-fO II ,C~p ~!1J//! I I ~ /:60 / ) . C:p; - . ~W == ~.~ :J~f) J) (~ . .. II ~- c,.. ~'~~f-/ v~L\\~\~ ~ ~~~c I . ,\\~\ ~~F!1ND ~ .~~ === /'. , I ~ /t\ \ ~ t:- PAc ;' ~ 11 / --- 01 r-\ () , ) I ~ '( === ~ \... ~ (~ · -- Ie ~ -- '-- ~ I 8 r:J) I I I I I I .e 2ND & 3RD STREET SITE NORTH ~llLL WATER PARKING STUDY ( 8LD S, W n C -1 ~~ 'j I I,' , , ''-.. I f \$ ~1 \ I~, I DR\; -- l PKG SYSTEM RAMP 3RD ST. DECK TOTAL {::;,~ EXIT & DOWN SYSTEM ~ SCALE: 1"= 50' .. I ( E-c ~ ~ ~ E-c ' r:J) o z o \. U - ~ [ r:J) ~ E-c 5 ( r:J) (~ , STALLS 273 70 343 12 DI!CEMBER Il3 .=sEW I I .e I I I I I I Ie I I I I I I I 1e I Mvrtle and Water Street Parking RamD The decking of the present Lumber Baron parking lot assumes a site with the south boundary, the north property line of Myrtle Street, and the north boundary, the north property line of Commercial Street extended east to approximately the RR tracks. The west boundary is the east property line of Water Street and the east property line is extended easterly to obtain a width of 120 feet. This width will provide for two double loaded bays of parking resulting in the maximum efficiency and creation of the maximum number of parking spaces. The foot print of this ramp is approximately 120' by 240. The ramp is a two by two way traffic facility with a sloping floor beginning at grade at Myrtle and rising 10 feet at approximately Commercial Street. The west bay is flat along Water Street. Parking is tucked under the elevated bay along Water Street with access to the bay off Myrtle and Water Street. The resulting parking ramp contains 150 spaces. Should previous schemes for the development of the Commercial Street extend as a pedestrian connection between Main Street to Lowell Park be desired, the ramp could be shortened from 240 feet to approximately 200 feet and still maintain the 5% slope desired to allow parking in the sloped deck. Additional levels could also be added to the ramp if additional parking spaces were desired. A preliminary cost estimate for the one level facility would be $1.5 million for 150 space ramp based on normal soil and bearing conditions and substantial attention to architectural and fa9ade treatments. I I. I = I j I I I I ~ I 1 I. I I Ctf.?fy 8LD CANOpy I ~D I I _ :2J I I .. MYRTLE & WATER STREET NORTH STILL WATER PARKING STUDY I PA.L o I 1/ SoW \ .:::.r!,jt..-" I \) \ 1 \_j-~~,o '~j) , ,~ ,SI,t.; 11 t ~ l-r---' lIo... ::''l.LU U ......,.... L:VE I ") j i / (/~ \\ ~ ~. c) \ \\j) \"~,',,,:,. \ \ I \ \, ) \ , A W~ ,I. , -r- r:1\ ~~'-~--:::" . \-+ ", 1 ) 1\ ~=~f tJl '~\,' ~A) 1 ~-1 en p::: I \' ~ ~ ~ ::r: (~'i ~ ~Ii: p::: I'; o !! ZZ~il ~. I 1 - II EASTl'I'YRTLE STR~ET L~ J__ (? ---' .,) ~ rcr( L UMB ER' RAMP LEVEL STALLS BARONS Y GROUND LEVEL 94 I \ 2ND LEVEL 56 HOTELi'\ i , TOTAL 150 i .1 \. I (/'] ( ~ I"A.L \ ,) r!!J?p\ \ / GROUND LEVEL '~, 94 STALLS \./-/ 12 DECEMBER III SCALE: 1"=50' - ~ I I. I I I I I I I I. I ~ / I ~Pfy BtD CANOpy 81.D I I I I I .- MYRTLE & WATER STREET NORTH STILLWATER PARKING STUDY I \ ~/IAL.J i \ '/ \ 1 \_r--"'~a~ Sf 0/ ,~ , PA.l. o --' \ ,,~ \'1 '\ : \ r! \ i ( \, c' \ () ~'"-' \ \!~i ~ ~ 1 ~. / ~--L_ \' ! ~ ::r: C ~ o Z~~ ::1> l ,--j , l.. r -"I II I \-=, J- ~ . . . '( 0 ~ EA~R~S:E~ :o's '.). \ ( = -. \ t~ \lr/ I LUMBER ! RAMP LEVEL STALLS BARONS // GROUND LEVEL 94 \ I 2ND LEVEL 56 HOTEL I \ TOTAL 150 VlY / s'w C/) -h I tl FRO.-1 '!RSJ( JEV;L ( I - (ZJT ~~ '\... )-' ~~~ \ 7;: PAt \ 'r-''''L ~) 2ND LEVEL 56 STALLS SCALE: 1"= 50' . /0/< ee, tr~ ~ ~.' s~ ~g~ ~: /.7/>>/0-5 -_______ 12/19/2883 89:6 i'::,4388810 ~ , YEAR FOUR: Net tax capacity for the current year , CIT\" OF STILLV.lATER PAGE 01 , Number of totafjobs" 29 Number of new jobs: $27415.00 Expl~in how calculated: Number of part time jobs on the site, new existing _ % < $8.49 per hou r _ % $8.50 - $10.49 per hour _% $10.50 - $12.50 per hour _% > $12.50 per hour .. 7$ ~, ~ /c;7 ~ ( -- Number of fulftimejobs on the sitel r.ew existing _ % < $8.49 per hour - % $8.50 - $10.49 per' hOllr V .11 \IJ - % hour Ye > $12.50 pl;!r hour J YEAR FIVE: / .' NumbEr of to131 jobS' "'" .~ ' / Number of new jobs: "". Net tax capacity for the current year 'i W ,!jDO . 'l ! Numb~rt time jobs ~ the site, ' \ ,r f. ~~Iain how calculated: / ~-Zl- existing _ VI. i \ ) ,(.-. . , 01. $849 h I~ (J~, I 70 < . per our \ -::J % $8.50 - $10.49 per hour I ______7 !2Z% $10.50 - $12.50 per hour ZSZJ, II]". I Total property taxes paid on this parcel ,(land ~% > $12.50 per hour ~ gDO \\ and buildings) for the preceding year $ \ Number of full time jobs on the sitel \ ~ '~'I/~)(/~7'i new~ existing, D . ~SlJD oJ I - (/ - % < $8.49 per hour ~ ~ 0 J ,"/ \..... \ _ % $8.50 - $10.49 per hour , '1J^ ~ \\ _ o/~.j $10.50 - $12.50 per hour / ,~ ~" $12.50 per hour ! W-~ I Not: Only fill 0: this section .'f it h~ been pre(lu'Jtf;m~{,e?;m · ~ \ ') \ \, '^1 ha been site redevelopment changes. ~ ' 1. ite reuse. Commercial: 3.It.flh square feet Industrial;~ "square feet Parking area: 2. 17., Number of residential units: Ownership:. 0 Rental: 0 Number of affordable units: Ownership: 0 Rental: n Affordable ownership is at or below $183,000; affordable rental is 50% of Area Median Income (AMI). Type of unit (SF Home, apartment. townhome, loft, etc.):, Type of ownership (condo/townhome, cooperative): Other use(s) and amount(s): Total property taxes paid on this parcel (land and buildings) for the preceding year $ e e MAPLE ISLAND BUILDING 1999 County Forecast EMV 2000:** $ 2,700,000 EMV (Actual 2001): $ 2,748,400 Estimated Taxes (2001): $ 115,000 Actual Taxes (2001): $ 132,460 Tax Base Estimated (1999) $ 35,000 ' e Tax Revenue Increase: $ 97,460 **Exhibit B of County Assessment Agreement with qty and iJl.crement based on this revenue increase. . (2) e DEVELOPMENT STATUS 2000 (Payable 2001) EMV (Actual) $2,748,000 TAXES (Actual) $ 132,460 TIF (Actual) $ 44,517 [SHORTFALL $ 30,483] 2001 (Payable 2002) EMV (Actual) $3,842,400 TAXES (Actual) $ 153,492 e TIF (Actual) $ 40,557 [SHORTFALL $ 34,443] 2002 (Payable 2003) EMV (Actual) $3,993,300 TAXES (Actual) $ 151,732 TIF (Actual) $ 44,430 [SHORTFALL $ 30,570] ACCRUED SHORTFALL: $ 95,496 . TAX,PWER COpy SAVE THIS l~()PY fOR HJTL:RE REFERE:'-JCE STATElVIENT OF PROPERTY TAXES PAYABLE IN 2003 Washington County Department of Assessment. Taxpayer Services and Elections 14949 62nd Street :-.forth P.O. Bm 200 Stiilwatcr. ~N 550~2-0200 1651) 430'0175 www.(.;o.washington.ron.us TAX DESC: STIlL10RIG TWN,NOW CJTY)B18-27 BLOCl<-018 AlL THAT PT Of BLK 18 OF ORlG- PROPERTY ID: R28.030.20.14.0070 STATE COpy WJ.~hington C,lullty. \-1 DET\CH ,\T I'ERFORATIOS ,'..'<0 E:'-JCLOSI' THIS COPY WIT'" FORM \1,1 PR \\ 111':" flU' ;'f JR ,\ REFUND rROM THE VI/NNESOTA DEI'.:..IH'I<IE'>T OF '{:;\ENU:, IF TIII\ !lOX IS CHECKED, YOl; OWE DEUNQL:ENT TAXES ,\ND ARE NOT =:"IGIBLE. F:stimatt:d Market Valu~ :"Jew Improvements Taxabl~ Mark~t Valu~ \1-1 PR Lin~ I Amount: \1,1 PR Line 2. Amount: Lin~ 6 Amount: Prop~ny Class PAYABLE 2002 351,200 351,200 0.00 13,343.43 COMM [PROPERTY ID: R28.030.20.14.0070 TAXPAYER: MAINSTREAM DEV PARTNERSHIP o PAYABLE 2003 379,100 379,100 0.00 12,629.16 PREF COMM L......_.__....................................._.......UU__..........h....... ...............__...__.._........._.._..............U..Uh_. ..u ...___....._ PAYABLE 2003 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082-5022 I. Use this amount on Form M-IPR to see if you're eligible for a e'-e---,' laX refund. "__file by- August Ij, If this hox js checked, you oWe.<lelinquent taxes and are ~Ol eligib'-e~" 2. Use this' amount for the special property taX refund on schedule I of Form M-IPR YotH' Property- Tax"AfHHlow-I~ Is- Redueed-Ry-The.State-, -,-- --,--",- ". " 3. Your property tax before reduction by state,paid aids and credits ~. Aid paid bytl1e state of Minnesom to reduce your' pro~ tax . :'. Credir~ paid, QY- ~tt_e. srf,lJe.9LMinnesmaJo red!Jct;_~~J:..p'rope_J':ty._ tax .. A. Homestead and Agricul!ur:ll Credit B, Other credits , . 6. Yourp;", ~,:. "tiiSBftB-:::"..:", bYSb,~::[TiUdi8DdcredtlS' I*:~;:~~~ ..~ orTown:- ", 'sTlU.WATBfcnY 9, State General Tax IO.'SdtoofDiStnCi 0834 A-:VOterApProved Levies B. Other Local Levies II, 'SjiifalTaxing't5fslIiCis---A. Merropolitaii "Spec.alTaxingbisrn'Cts .". , ".-.---- ,B.OtJ:ter Specilll:r.~.!!'!lI?!~tricLs,,_,_ '_'____ ",,"'__. C. Tax Increment IZ- Non-sC600lvotei'aJi!irOVedref~~~~~parity ~--"- "" 13,.Total property tax befores[l"cial assessments '14, Special ALM...._..~ SPEC ASMT'.....'..-- ~..-44i:8i --- ~- "-,'"." Princ:ipak519..09",_,_, ST UGHTS 341.97 b "" ,,,,.271.75 '- IS. YOUR TOTAL PROPERTY TAX AND SPECIAL ASSESSMENTS You may oe eligIble for one or even two refunds to reduce your property tax, Read the baCk of thiS statement to Hnd out how to applv, I 90044 , "Il:w[rn{lrSl':.elllen~~: Estimated Market Value: Taxabl~ Market Value: 1\~~~..7dass: PAYABLE :002 351,200 351 200 ,,--,~'. cOMM r- $ .-.--..---,-- $ 0.00 $ 24,725.33 S $ 11,381.90 $ $ 13,343.43 $ $. $ "---"$ $ $ $ $ $, $. $ 509.98 "m 858'.95'''-- 4,069.21 342.26 282.15 54.89 19.84 3,932.23 . 3,273.92. ' S U'$' $. ~-,y_.~. _.---- - S S $ . S $ S 13,343.43, 1,330.57 379,100 379,' 00 PREF COMM 0.00 22,492.25 S,8fM09 $ 12,629.16 $ 14,674.00 FIRST HALF DUE MAY 15 SECOND HALF DUE OCTOBER 15 379.87 682.15 3,719.82 823.85 194.45 47.84 __. 15.72, 3,966.97 , 2,818.49 S-" ,12,629,16., S 790.84 $ 13,420.00 S 6,710.00 $ 6,710.00 -...................................................................-....................---...............--..................-.....--..-..-................................-...................--........-...........---......-..-................................................-.........----..-....-..-..................-..............--..--...........-----...-.--.....-- PAYABLE 2003 2ND HALF PAYMENT STUB TO AVOID PENALTY PAY ON OR BEFORE OCTOBER 15 I PROPERTY LD.: R28.030.20.14.0070 B ILL It: 90044 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082 e .'" Detach at perforation and mall thiS stub with your 2nd naif payment In the ~~c:osed green enve,coe d PREF COMM RE TAX SECOND HALF TAX AMT $ 6,710.00 \IAKE CHECKS PAYABLE TO: Washington C.)unty P,O. Box 200. Stillwater. YlN 5:50X2-()200 CK CASH CNTR '.AAIL OEP TAXPAYER COpy SAVE THIS COpy FOR H:n:rU, REI;ERENCE STATElVIENT OF PROPERTY T,AXES PAYABLE IN 2003 Washington County Department of Assessment. Taxpayer Services and E!el:tions I,N4'1 62nd Street North P.O. Box 200 Stillwater. ylN 550~2-0200 1(51) ..30,6175 www.co.washington.mn.us ~~~!a~~ TWN,NOW CITY)B18-27 ALl THAT PT OF BLOCK 18-0RlGIN TAX DESC: PROPERTY ID: R28.030.20.14.0066 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082-5022 I ( 1. Use this amount on Form M,IPR to see if you're eligible for a ....._n/ tllX ",fund. '. .BlehYAugg~.l5..JJJhis box is checked..YQU o\\le._delinquent!:)Xesapd_=.:1Ol_e!illi!!le,_____, 2. Use this amount for the special propeny tax refund on schedule 1 of Fonn Mol PR ' --Y_Pr ; r ,. _J_c-Tax-And-How-It-l&- Redueed'By-The State--, - -- -. ,. - 3, Your oropertytaxbefore reduction bv state'paid aids and credits 1.. , "4. - Aid paid by~ the"state~ of Minnesor.a to reduce your proPertY. tax --.., : 5. Credits paict by Jh~.5t.ale or Y1innesota. [0_ reduces.our,propeny tax _ ___. : A. Homestead and Agriculturnl Credit B. Other "redits ~6: Ye..r ProPertY lliit-8fter : "; , . .-on by state-paid aids 8nd Cftdlts- Y8W!-Ji >Of :.rty-T__~-- '-- WashIn!!ton County . dty or ToWII:-" - ~IILLN". en \.j I r-' -- - ---,,- '---., - 9. State General Tax -'iO;-sChool DiSi-rii:t'-0834"-A:vOiei-ApprovCdteVies------'-' " B. Other Local Levies ,"Ie-Special TaxmgDi8inciS---' "~MetrOpOJliim Special TaxloiNsblCtS - ' l- ___,,,_ _', __ ,___,__B...O~er~e.eci~I:.r~!!!$,12istri~ts i C, Tax In~.w...~.t 1'1 n~oU::sch()()fvoter :;;;::;:arer~~~1J~P"!ity,,, ,-,- -,- ! 3,. Total prope'!Y taxbefo~ sl"'cial assessments. 14, Special Assessments ST LIGHTS 817;48 _ Principal: 427.99 l, '" '" . 389.47 \ IS. YOUR TOTAL PROPERTY TAX AND SPECIAL ASSESSMENTS STATE COPY W.::cshington County. ~l DETACH ,\T I'ERHJR.\Trl):" AND EI'CLOSE rHIS COPY WIT" FORM :VI,IPR WHEN FrU' FOR A RI'FlJ:-<D FROM TilE .Ylfl'I'ESOT.\. IJFI'.\.RT\IE;-'T OF ,EVENLJfo, IF THrS BOX IS GlECKED, YOL' OWE DEU:-';/)LENT T,\XI:S ,\~D ARE :-';OT ::UGlBLE. r I E'tllnalcd :vrarket Yalue II New rll1prov~lIlcnls Taxab," \Iarket Value .vI, I PR Llne I .'mount: .vI, I PR Line 2 Amount: Line I> Amount: Property CIa" PAYABLE 20U2 ',764,400 , ,764,400 0.00 67,040.58 COMM o PAYABLE 2003 ',835,900 ',835,900 0.00 66,202.54 PREF COMM PAYABLE 20()3 1,835,900 ___ ',835,900 PREF COMM s 0.00 r PROPERTY ID: R28.030.20.14.0066 l TAXPAYER: MAINSTREAM DEV PARTNERSHIP 90040 PAYABLE 2002 S 118,128.10 S 51.925.56 S 66,202.54 $' $""'--- $' $"- $' S $' $' $' $ S 2,001.98 3;484:8Ir' 19,583.50 4,048.63" 1,023.38 251.78 82.70 20.885.13' 14,840,60 , 66,202.54 817,46 I i ~ew Improvements: I ", , Estimated Market Value: Taxable Market Value: F'~I':"J CIasS: 1,764,400 , 764 400 ,,---- ~cdMM ,.----, $ 67,020.00 $ 33,510.00 $' 33,510.00 r s 0.00 You may be eligible for one or even two refunds to reduce your orooerty tax. Read the back of this sl8tement to find out how to apply. ...........~............................_....--..-......---..-..-..--.............-...........-...............................................................................-.......-......... ..-...........----.................-- .__.....__................._.._-~...._........_.._....__......__....__ .__ ................... ...._ __ __ ___.... _..__a_.__ PAYABLE 2003 2ND HALF PAYMENT STUB TO AVOID PENALTY PAY ON OR BEFORE OCTOBER 15 I PROPERTY LD.: R28.030.20.14.0066 BILL 4: 90040 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082 --....;:] ....- -..-- ------...-.... ..... -Y--."1 .-. -"- -...---.-...---......... $' 124,222.31 S 57.181.73 S 67,040.58 $ "'$'''''''''' $ $"'- $' $ ,.,.,.",- $ S $ 2,565.28 , 4,313:98"-- 20,443.40 1,719.27"------"-" 1,417.03 ,_____,__ 275.63 99.66 __ ,____,. 19,756.95 16,449.40 $ 67,040.58 $' 3,547.42 $' 70,588.00 FIRST HALF DUE MAY 15 SECOND HAlF DUE OCTOBER 15 {F, Detach at perforation and mall thIS stub WIth your 2nd half payment in :"9 ~rc:osed green envelcoe -) PREF COMM RE TAX S=COND HALF TAX AMT S 33,510.00 MAKE CHECKS PAYABLE TO: Washington County P.O. Box 200. Stillwater. \fIN :5S()X2,O~O() ",........_.... ...~~...._ ......."<::~.$,I:!,,.,...,. G,~_TR MAIL ~axable 'Market Value. This is the value that your prcoerty taxes are actually based on. after all educlions. limitations, exemptions. and deferrals. Your :C03 value, along with the class rate and the budgets of your local government, will determine how mucn you will pay in taxes .................................... ',835,900 DE? ',835.900 Preliminary Review If fOu believe your valuation and property Class are correct. it is not necessary to contact the county or attend the l1eetings listed below. If the property information is not correct. if you disagree with the values. or if you have other ......................... ....k....... ~""..... ..........;,...... _,____ .c:..._.. ___4__4 .._.._ _______-1_ _~__ _A. "'_~ .__ "'...__ .- TAXP.~YER COpy SAVE TIiIS COI'Y FIlR I-!;I'!:I{E I<EI+RE,<( 'E STATEl\'IENT OF PROPERTY TAXES PAYABLE IN 2003 Washington County Department of Assessment. Taxpayt:r St:rvil.:es anu Elections I ~9-l-l) fi2nd Street :-.1orth P,O. Box 200 Stlllwater.:vtN 55mC.0200 1651 ) -l-30,fi 175 WW\\i.co. washington.mn.us g[~\2.~~ TWN,NOW CITY)B18-27 ALL THAT PT OF BLK 18 OF THE TAX DESC: PROPERTY ID: R28.030.20.14.0067 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082-5022 STATE COPY W:.l~i1ington C\)unty. ~l DET.....CH ,\T I'ERHJI<,\TIl!'< ,\;\ID E;\ICI,OSE nlls n)PY WIT"; =ORM ",1,1 PR WHE,< rlLI'-, fOR ," REPL"ID Hm"" TilE ,'vIlN:';ESOTA Df:P"RT:\IENT l)F ~::vE!IIUE. IF flilS !lOX IS CHECKED, YOU OWE DELlN()UE;\IT T\.\ES ,\:\D ....RE NOT =::":GIBLE. o [,umalcd ;\-Iarkel Value :'<Jew Improvements r axablc 'vlarket Value I ;\-1,1 PR Line I ,,,mollnt: I 'vI, 1 PR Line 2 Amount: Line I> Amount: Prupeny Cia" I i I PAYABLE 2002 1,207,800 PAYABLE 2003 1,307,500 75,000 1,307,500 0.00 1,207,800 0.00 45,892.09 COMM 48,080.92 COMM ! PROPERTY ID: R28.030.20.14.0067 . TAXPAYER: MAINSTREAM DEV PARTNERSHIP !'~""'..U"".'''.U.'..U..U''.''.'.._''_'.'..''~.._h'''''............................................._........................~............._ r 90041 PAYABLE 2002 PAYABLE 20()3 i :-.1ew Improvements: I, ",'..", ' " <- Estimated Market Value: Taxable Market Value: ~uP""J Class; 1,207,800 ..1.207,800, COMM 75,000 1,307,500 1 307 500 ',-- ----'. COMM / 1. Use this amount on Fonn M-IPR to see if you're eligible for a propeny taX refund. " , __..file b~ ,.>,ugust 1~" If this bQx is, "necked. you owe delinquent ta.,es.and,'!J'l',:K>l, ejigible,___,_." ',' , 2, Use this amount for the special ~.~~_"'I tax refund on schedule I of Form M-IPR "YOlU'-F"'r"_.... ,T__AfIti..&w-IteIs- Redueea.By-TheStale- -,,,- 3. Your orooeI!Y t3:X_~ef()~r~~l.lction by state-paid aids and credits ~, Aid paid by the .rate of Minnesota "to reduce your propeny lax _~: .Cr.edils paid bYJh.e_s~l~9r,.:.~iJlf!~~()tcl.,[c.treciu<;e.your propeny tax A. Homestead and Agricultural Credit B. Other credits , 6: Your ,,' .,; lal<'lI&~" ;'::,.LJrby,:.,,_., ...",aiiidS amfiftdltS' _u' tt:=:~~~n;:'.-~.---"'-,. , 'g:-t'iiy orToWii:C--''''st1UWAl'ER'CJTY-'-''-- 9, Slate General Tax 10. School District'.'''. A. Voter A!JPi1lved' LeVier' I B. Other Local Levies !. ! 1: Special TaXing"15i'smcts-'-iCMetrOpoIi1al1 speciiil Taxing bisti1ctS ,__ "_' B, Ot~er Special Taxing,D!suic!,!___ C. Tax Increment , "" ," , ' .. "',', .. D, Fiscal Disparity ] 2. !lion-school voter approved referenda levies 13, Tota! propeny_~~eiQrespeclal assessmenl' 14. Special Ass~._,__~ SPECASMT PrincipaJ:404.09ST UGHTS lnt_t216.99 337:25 " 283.83 r- I $ 0.00 $- 0.00 $ 85,035.20 $- 39,143.11 S 85,832,63 $ 37,751.71 s: 45,892.09 $- 48,080.92 $ ~ $ $-'-"-'" --, C" $ $' $ $- $ 1,756.53 2,95:1.43 13,994.30 1.17lf.98 970.13 186.70 68.23 13,523.a:J .,___ .11,259.96 S S"' -.--- '- $ $"---- S S S S $ , $.. S 1,453.89 2,533.58 14.237.89 2,894.33 744.03 183.06 60.12 15,183.76 10,790.26 48,080.92 " 621.08 ",45,892.09 3,351.91 ~ 15. YOUR T<YfAL PRO......... (TAX AND SPECIAL ASSESSMENTS $ 49,244.00 $ 48,702.00 You may be eligible for one or even two refunds FIRST HALF DUE MAY 15 $ 24,351.00 to reduce your oroperty tax, Read the baCK SECOND HALF DUE OCTOBER 15 S 24,351,00 _..u...~~:~~~. ~~~~~?~,t,~~.t~~~,~~~,~~~!?~?~~~'__, ,____ __"" m... m, U,uh,"m' __'nn________mm'nmm m....". ........ ,..,um h" __... h u' h"'''__' n.".".. __, h",,"" ,.. u,... n", n"'," __, .. __"",. h'" , PAYABLE 2003 2ND HALF PAYMENT STUB TO AVOID PENALTY PAY ON OR BEFORE OCTOBER 15 1 PROPERTY 1.D.: R28.030.20.14.0067 I ) BILL '*: 90041 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082 e ,.", Detacn at perforation and mati this stub wtth your 2nd half payment 'n tne ~':.osed green envelooe Y COMM RE TAX SECOND HALF TAX AMT , S 24,351.00 MAKE CHECKS PAYABLE TO: Washington C0unty P.O. Box 200. Stillwater. .\fIN ""Ox:>):!!)n CK CASH ,tAIL DE? CNTR TAX,Pr\. '.(~ COpy S,\\lE !'IllS COPY HlI< H;TIRE !<I:I-ERE:\CE ST.ATElVIENT OF PROPERTY Ti\XES PAYABLE IN 2003 Washington County Department of Assessment. Taxpayer Services and Elections 1-1949 62nd Street North P,O, Box 200 Stlllwuter. :VIN 550lC,()2UU 1651) -130-6175 WW\v.~o. washington.mn.us TAX DESC: STIWORIG TWN,NOVV CITV)B18-27 BlOCI<-018 ALl THAT PT OF BlOCK 18 OF THE r I PROPERTY ID: R28.030.20.14.0068 1 STATE COpy W~.'i1illgton Cuunry. \rl' DET\CH \T !'ERH ll{,\rll )'\ND EN< '1.1 )SE nilS COpy 1\ IT'- 'Co )R\I \1-1 PR \\HE:\ f'lll~ FOR ,\ I(EFLND l'f<Oi\!l TIIE\lIINr-;ES<H,~ ;)I:l'.~RT;I,IE'T OF -;:\ ENt!:., IF rllI~ !lOX IS CHECKED, YOU (JWE DELl'I)LENT T\XES ,\01D ARE 'OT :~:GIBLE. E,timatcd Market Value New ImprovcmcllIs Taxable :Vlarkct Value, :VI,IPR Line I Amount: '.1,1 PR Line 2 Amount: Line 6 Amount: Property Class PAYABLE 2002 219,900 219,900 0.00 8,355.19 COMM r PROPERTY ID: R28.030.20.14.0068 TA..'(PAYER: MAINSTREAM DEV PARTNERSHIP o PAYABLE :003 236,100 236,100 0.00 8,681.83 COMM !,. ................_u_u. ... ..... .. ___... ...... ...he ... .................u......... '.h ...... ....._ ".' ..._... ......n....h........ ....... PAYABLE :003 TA.XPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082-5022 ( 90042 New [mprovements: , '&timatedMar~tVaiue: Taxable Market Value: Property Class: /' 1. Use this amount on Form M,l PR to see if you're eligible for a., _._..j taX n:fund. ,. Fi]~,b~,~U~\lsU5,Jf,YJis bo,){ is checked,_~OU,o,~!,_qeljnquemtaxes "n<i.ate ""!efigj\l~":,,.--, __"'-'-__'_" 2. Use this amount for the special "'V""'i tax refund on schedule 1 of Form M-IPR ' --Your, Property-TaltAnd- How- IHs Redllced-By- The-State----, -- .. -,., ____ J", Your prooerty ,tax before reduction by 'tate-paid aids andcredits ~. -Aid paid by the stale of Minnesota to reduce your property tal< _5. _Credits paid .Q~Jbe \~e.{)(Minnesota (0 reduc~your propeny. tax A. Homestead and Agricultural Credit , B, Otber credits I 6:' YOur p, "",~; tU af6ii'ftdliction by,,,, " ;.: :Tliids BiidCredits E;~~~:n:~:::: 9. State General Tax -WI.Schooi olsbici--'-08i4'-'A':VOier- AJ:lPfO\'ed Lev'ies-'----'- B. Other Local Levies - 1 C~peCialTaXiiig DiStricts-c"A. MetrojJOlitaii specliIThiliigDismCtS 1__, , B, Other Spe<:i,!~~i,ng_~istricts,_,_,_,___ c. Tax Increment '., " '" __ __ , D, Fiscal Disp~tt...,___,_,.. _.., 12. Non-school voter a.".""J referenda levies _ ,13,_Io(af, property,l~ before s,E!'cial assessments""-~~____,, 14. Special Asses!lttleDlS SPEC ASMT 224.82- __.Principal:270.50 STUGHTS _,__.._,_J91.35_, ___,___..__ _ Interest 145.67 ~ IS. YOUR TOTAL PR(}~...';'. {TAX AND SPECIAL ASSESSMENTS You may be eligible tor one or even two refunds to reouce your property tax. Read the back of thiS statement to tlnd out how to apply, PAYABLE :002 219,900 219900 , COMM'---'-,.,-- 236.100 236,100 COMM r- $ 0.00 I -..-. ~.._------ , $ 0.00 $ 15,481.84 $ 15,498,79 S 1,126.65 $ 6,818.96 $ 8,355.19 $ 8,681.83 _~..___.T'__..'~ $ $ , ;,---, $ $" S $ $ $ $ 319.70 $ 537.9t-'----' S' 2,547.89 $ , 214.32""~'----'" $ 176.69 $ . 34.36' ------ , $' 12.43 S 2,481.78 $' 2,050.1 L_,.,__, _ ' $ 8,355.19" $ 736.81 $ $ FIRST HAlF DUE MAY 15 SECOND HAlF DUE OCTOBER 15 262.24 457.44 2,570.99 522.62 134.34 33.05 10,85 2,742.21 1,948.09 8,681.83 416.17 s 9,098.00 $ 4.549.00 S 4,549.00 9,092.00 -_..._.....~ ...-- ... ............... ..-.. -..- ............. -.. -~- ..... ....- -..- --- .... ......._.._.._...-..._.......~._......... ......-.- ..._..~.................. .............-.... .....-_ --...... ....-.._.. ~ _... ........... ...._.._ ~ _~. _.. ._.. __ _._..... - ._.._. - __. _...... A___ ._... _. ..___. _ _ _ _ _ _. _. ~.~. _ _._ PAYABLE 2003 2ND HALF PAYMENT STUB TO AVOID PENALTY PAY ON OR BEFORE OCTOBER 15 PROPERTY I.D.: R28.030.20.14.0068 BILL #: 90042 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082 e 'r,. Detach at perforation and mall thiS stub With your 2M half payment :n :he =":.osed green envelooe ,;, COMM RE TAX SECOND HALF TAX AMT $ 4,549.00 ylAKE CHECKS PAYABLE TO: Washington C)unty P.O. Box 200, Stillwater. MN 5:,OX:-0200 CK CASH CNTR ,IAIL JEP TAXP.\l'E:t 20PY SAVE nlls COpy 1'01{ HJTCRE I<EFEI<E,'\j('[ STATEl\tIENT OF PROPERTY TA.XES PAYABLE IN 2003 Washington County Department of Assessment. Taxpayer Services and Elections 14949 02nu Street Nonh P,O, Box 200 Stillwater. MN 5S082,0200 10SI 1 430'0175 www.\.:o.washington.mn.us TAX DESC: STIWORIG TWN,NOW CITY)B18-27 BLOCK-018 THAT PT OF BLOCK 18 OF THE PROPERTY ID: R28.030.20.14.0069 TA.."<PAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082-5022 r I. Use this amount on Form M-I PR to see if you're eligible for a property tllX rriund. -", . File, hy ,'>'ugus!.t~",I(this box is "hecked,j'pu owe.delin'l.uem,tllXes and :Ire, ~('t oligjblL, 2. Use this amount for the special property taX refund on schedule I of Form M-I PR .YOW',Prepeny,. TaJtAnd-How- It Is- Reduced-By 'fhe.State-,,, ,., __. ''__._ }, Your property tax before reduction by state,paid aids and "redits 4:-.'\id paid by'the swe of Minnesota to reduce your ~. u~..., tax ~"Credits l'aldby.the.jtate_of \ofinnesota to reduce your property tax A. Homestead and Agricultural Credit B, Other credits '-6;:YourpropertytU"'iiliern.dUdion by .=_" ';...i<':iiidS3iidindit5. e:=:~~._-_.- "g:<:itYorToWn: ' snn.WATER'CITY"--~- 9, State General Tax -10. 'School DiSiricl~0834" 'A:voi';"A;;.::~=:;'tevTes B. Other Local Levies , I C'Spec;a1' TaxmgblStticiS-- ", A. MetropOlitan SpeeialTaxlng DiSblCts B. Other Spectal TaxIng Distncts - -- ~- - .. -- - ~- -- -C. Tax I...:......n~..nt - ..----.....--~",. _. _ , , , ,,' ,"'._.,. D, Fiscal Disparity '___,,,__.., 12. Non-schoof voter "rr'- ..J referenda levies " ,I L-,!:otal propertyIax be.!'ore~pecial assessments 14, Special Assessments SPEC ASMT .Princ;jpat 1,523.75,__,_, ST UGHTS krt8l'8llt: 940.06 ~ I nc:: I ~ . - '-"'-999.n 761.18 703.51 STATE COPY W~:<1ingtol1 CIlLlnty. \i DETACII,\T I'ERFI)R,\TION ,\:'-10 ENCU)SI: nlls cOP, WIT'"' :=()R~I \I,:I'R 1\ II Ie:. FiLl' FOR ," REFL:'\D F1l0:li1 I'IIE \lINNESO n IJI'!',.>,RT\IE\T I )f'o ::\ENU:, IF !'IIIS iH lX IS CIIECKED. YOl' OWE OELlNC)CE:'-IT TAXES ,\NO \RE \OT :::':GIBLE. Esummed Markel Value ~cw Improvements Taxable \llarkel Value \1,1 PR Line I .'>'mount: \11,1 PR Line 2 Amount: Line 6 Amounl: Property Cia" o PAYABLE 2()()2 78,800 78,800 PAYABLE 2003 142,300 142,300 0,00 0.00 2,993.97 COMM 5,232.20 COMM I l r PROPERTY ID: R28.030.20.14.0069 \ TAXPAYER: MAINSTREAM DEV PARTNERSHIP 90043 ...................................-..................................-.....................................--.........---.................... ................. .....- PAYABLE :I)OJ New Improvements: Estimated Market Vai~e: Taxable Market Yalue: . " P._~,;,.:;Class: PAYABLE 2002 78,800 78,800 COMM 142,300 142,300 COMM $ 0.00 s 0.00 S 5,547.n S 2,503.80 $ 9,340.86 $ 4,108.66 $ 2,993.97 $ 5,232.20 $ 114.72 ~'$ "'----~'--.192.84. S 913.02 "-~-'-'--"---~'$ ----------...~ 78.82.- 63,34 12.31 . ,$ 4.45 Sm882.50 $ , _" 733.97., $, ._2,993.97 $ 2,578.03 $ 157.39 $" 275.41 $ 1.549.56 $ 314.93 $ 80.87 S 19,90 S 6.54 $ , 1,652.90 $, 1,174.70 S. 5,232.20 $ 2,463.80 '- IS, YOUR TOTAL PROPERTY TAX AND SPECIAL ASSESSMENTS $ 5,572.00 $ 7,696.00 You may oe eligible tor one or even two refunds FIRST HALF DUE MAY 15 $ 3,848.00 to reduce your property tax, Read the back SECOND HALF DUE OCTOBER 15 $ 3,848.00 .'m.__.~~~~~,~~~~~!~t,~~,f~~~~~~::~.t?,~?~~~'.." h' __"" ____.,.., 'm"'U'hU'hmmu U..'h' ,mUh..Uh__ 'u,., ,m, __ __, h'um"'" __.,.__.... 'U, hU__ __,'. _" m"',,'m, 'u.,.., ..m.. ,m ..____."""'.""', , PAYABLE 2003 2ND HALF PAYMENT STUB TO AVOID PENALTY PAY ON OR BEFORE OCTOBER 15 PROPERTY LD.: R28.030.20.14.0069 BILL #: 90043 TAXPAYER: 74487 MAINSTREAM DEV PARTNERSHIP 212 MAIN ST N STILLWATER MN 55082 . ,:.<, Detach at perforation and mail this stub with your 2na naif paymentn :ne ,c :osed green enye,ooe PI COMM RE TAX SE.::OND HALF TAX AMT $ 3,848.00 :YIAKE CHECKS PAYABLE TO: Washington C2unty P.O. Box 200. Stillwater, yIN 55W-C-0200 CK CASH CNTR 'vlAll ::::EP \ · Memo To: From: Date: Subject: Mayor and City Council II? / Steve Russell, Community Development Director {'-" January 14, 2004 Hospital Parking Ramp Modifications Background: The City Council heard the appeal of the Planning Commission denial of the Lakeview Hospital parking ramp at their meeting of December 2, 2003. At that meeting, the Council upheld the appeal (overturned the CPC decision) and referred the application back to the Planning Commission for design refinements (see council staff report and minutes of 12-2-03 attached). e Since the December 2,2003, Council meeting, hospital representatives have twice met with the neighbors of the project; December 9,2003 and January 6, 2004 and Planning Commission, 1/12/04. As'a result of those meetings, the proposed plans for the ramp have been revised to further mitigate the project impact on the neighborhood (see attached memo from Jeff Robertson, Lakeview Hospital date December 18, 2003). The City Council referred the project back to the Planning Commission and asked the Commission to review the plan details and possible modifications particularly as they relate-to 'impacts on the adjacent residential "properties. The'attached modified plans reflect changes since the Council review. The changes include moving the parking structure away from the residences on Everett Street and providing heavier landscaping. At the January 12, 2004, Planning Commission meeting, the adjacent neighbors asked to be a part of final landscape plan review and approval and that the pedestrian trail easement connecting Everett to Greeley be removed. The Planning Commission added a condition requiring final design review of the landscape plan, lighting plan and headlight mitigation plan with neighborhood input. The Commission felt the trail easement should be maintained for possible future use when sidewalk improvements are made on the area. . Conditions of Approval (CPC Revised 1-12-04): 1. Parking lighting shall have standards of 20 feet or less with light cut offs so that residential areas are not lit up and cannot see the source of light. 2. The south parking ramp boundary shall be heavily landscaped to minimize the visual impact from the residential area. , 3. The parking structure shall be designed so that the fronts of vehicles (headlights) cannot be seen from the residential area south and east parking ramp elevation. _ 4. The two residential structures shall be advertised and made available for relocation 5. The drainage plans shall be coordinated with the city lake drainage improvement plans of the city and reviewed and approved by the City Engineer. 6. The hospital shall participate'in Everett Street and possible hospital related sidewalk improvements adjacent to the site and a pedestrian trail easement shall be provided connecting Everett Street to Greeley Street. 7. Access to the parking structure off of Everett Street shall be limited to traffic from the north. This shall be signed and enforced by the hospital. New 8. The final lighting plan, landscape plan and headlight mitigation plan shall be reviewed and approved by the Heritage Preservation Commission with neighborhood input before building permits are issued. Recommendation: Consideration and approval of modified plans conditions of approval. .. Attachments: Modified plans and conditions of approval. - . . - . DRAFT Other Items -Review of revised parking facility plans. (Lakeview Hospital) Mr. Jeff Robertson, Lakeview Hospital Administrator, presented the revised parking plans. Mr. Peroceschi asked if any changes were made since the ~ity CouncillUeeting and the initial presentation to the Planning Commission on October 13. ' Mr. Robertson stated that the parking ramp size is reduced by 2700 square feet overall. . The exits on Everett Street decreased from four to one. An internal transition from the upper level to the lower level is incorporated into the design. Everett Street will no longer be used as a transition from one level of the ramp to the other level. The setbacks along Everett Street increased from 37 feet to 77 feet and from 49 feet to 56 feet on the south side. Berms were added between Everett Street and the parking lot. Screening with walls as well as landscaping is now a part of the design. Keeping as many of the existing trees as possible is a goal of the design. They have also agreed to put a brick facyade matching the rest of the hospital on the south side of the ramp and the screening walls. The neighbors across the street and directly south of the ramp are invited to take part in the detailed landscaping to ensure it meets with their approval. The neighbors did request that one condition be removed from the seven conditions sent to the City Council. The neighbors requested the hospital give the city a walking path easement to the south of the ramp but no longer want that. Mr. Robertson feels that many different options to the ramp were explored and that the concerns of the neighborhood have been taken into consideration. Mr. Gag asked to see the original drawings along side of the new plans and specifications. Mr. Teske asked about the walking path easement and the neighbors' request to remove this item. The neighbors expressed concerns regarding vandalism and partying in this sheltered area. Mr. Peroceschi stated that this type of activity was reported before so the path would probably make no difference now. He also expressed his concern ifthere is too much vegetation planted for screening. Mr. Robertson displayed a drawing depicting the screening plan. Mr. Ranum asked what the "15 Foot" marking, painted on the red house indicates. He was told that that indicates the height of the structure relative to the height of the red house. The top of the structure will actually be lower than the existing house. A security arm will be used at the Greeley Street entrance to prevent non-hospital personnel from using the ramp as a cut-through to Churchill or Everett Streets. Mr. Junker was told that the road width is 20 feet and will have two lanes. Mr. Gag invited the public to speak about the plans. Tom Sherber of 1121 South Everett stated that the whole process has been confusing. He commended Mr. Robertson for being able to convince the community that the need for . this ramp and the benefits outweigh the 80 to 90 signatures on a petition opposing it. It outweighed the concerns regarding the traffic, air pollution, light pollution, noise pollution, and it outweighed a 9 to 0 vote ofthe Planning Commission. He remarked that somehow people were led to believe that ifthe hospital did not get approval for this ramp that the hospital would leave. He is concerned that the next time the hospital wants something that this (implied) threat will surface again. He thanked the Planning Commission for their understanding and support although it was overturned. Rich Soderholm of 1128 Everett Street South is concerned about storm water runoff. Drainage will actually be greatly improved. Drains from the ramp and open parking lots will divert water to two different holding ponds, not directly into Brick Pond. Dr. Karen Hofstrand of 1204 S Everett Street expressed her sadness about the decision and her concerns regarding light pollution. She would like some guarantee that lights will be turned off when not in use. She also stated that she would not want a walking path on the south side of the parking structure - it would likely cause more problems. Mary Soderholm of 1128 S Everett Street expressed her concerns regarding the type of natural screening to be planted between her property and the parking structure. She plans to taking part in the decision process. She, too, does not want a walking path to be included in the plan. Stuart Glaser, 1103 Everett Street South thanked the hospital for inviting him to _ participate in the landscape design. He is saddened by the City Council's decision in this matter and is disappointed that zoning ordinances did nothing to protect their neighborhood. Mr. Ranum asked Mr. Glaser what changes he would most like to see in the plans. He stated that the 15 foot boulevard is pretty narrow and does not know how large of a tree can be planted in that much limited space. He doesn't know where the snow will go when plowed - will it slide back off the berm into the street? Mr. Glaser also expressed his concern about headlights shining into their house. He does not want a walking path between Greeley and Everett Streets. Mr. Sherber regrets that the neighborhoods original plan for the parking ramp was rejected by the hospital. He feels that this would have obtained unanimous approval from the neighbors yet was not presented to the Planning Commission or to City Council. He also talked about the importance ofthe types oftrees, not merely the size of the trees being planted. Deciduous trees do not provide much coverage in the winter. He wants the hospital to commit to the planting plan now. Mr. Gag stated the Planning Commission is charged with reviewing the City Council's approval, the results of subsequent meetings and to make recommendations on some of the changes. - - Mr. Junker recommended removing condition #6 - pedestrian trail easement shall be provided connecting Everett Street to Greeley Street. Mr. Teske recommended retaining the easement rights for the future but not developing a trail at this time. Mr. Ranum asked how auto headlights will be screened from the neighbors to the south and east. Mr. Robertson stated that 3 ~ foot high walls in combination with landscaping will shield the headlights from the neighbors. Mr. Turnquist recommended adding an eighth condition for approval- Residents shall be involved with landscaping decisions/changes both now and in the future. Mr. Junker enhanced this recommendation further to include addressing the vehicle lighting situation Mr. Ranum recommended it read "landscaping plan shall involve resident input concerning and including vehicle lighting and the screening of it. Mr. Russell suggested having the Heritage Preservation Commission review the final lighting and landscape plans and invite the neighbors. - Mr. Ranum moved approval of the revised plans as presented to the Planning Commission including the conditions set forth on page 2 of the staff memo dated November26, 2003 with the addition of Condition #8 - the landscaping plans shall involve resident input and concerns regarding vehicle lights and additional screening thereofto the site. Condition #9, Final lighting and landscape plan shall be reviewed by the Heritage Preservation Commission with inclusion of concerns directed at vehicle headlights and containment of on-site lighting. Second by Mr. Turnquist. Vote all in favor. -Continued discussion of Boutwell Area Traffic Study. (Deerpath/Brick). Mr. Junker recommended tabling this discussion to another date. He felt that this issue deserves its own meeting. After dis<:ussion, the meeting was rescheduled for Thursday, January 2200 at 6:30 p.m. - Memo - To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director fJ ~ January 8, 2004 r Hospital Parking Ramp Referral from City Council Background: The City Council heard the appeal of the Planning Commission denial of ' the Lakeview Hospital parking ramp at their meeting of December 2, 2003. At that meeting, the Council upheld the appeal (overturned the CPC decision) and referred the application back to the Planning Commission for further design refinements (see council staff report and minutes of 12-2-03 attached). Since the December 2, 2003, Council meeting, hospital representatives have met with the neighbors of the project twice; December 9,2003 and January 6, 2004. As a result of those meetings, the proposed plans for the ramp have been revised to further mitigate the impact of the proposal on the neighborhood (see attached memo from Jeff _ Robertson, Lakeview Hospital date December 18, 2003). The City Council has asked that the Planning Commission review the plan details and modifications particularly as they relate to impacts on the adjacent residential properties. Recommendation: Review and approval of revised ramp plans for Council final approval. Attachments: Staff report and council minutes, 12-2-03; Plan revisions for neighborhood meeting of 12-9-03 (dated 12-18-03). . . e \ -, '\' I e\l City Cauncil Meeting - 03-26 , . December 2, 20m PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate af Aooreciatian - Chuck Dannellv Matian by Cauilcilmember Rheinberger, secanded by Cauncilruember Milbrandtadapting Resalutian 2003-252, certificate af appreciatian - Chuck Dbnnelly far his service an the Charter Cammissian. All in favar Ayes: Cauncilmember Kriesel, Milbrandt, Rtieinberger, Junker and Mayar Kimble Nays: Nane , Uodate on Lafts flaad olain and oroiect development - Jack Buxell Mayar Kimble stated that Mr. Buxell requested to be maved an the agenda because he had anather meeting to. attend tanight. Mr. Jack Buxell pravided an update an the Lafts af Stillwater and the FEMA process. He stated that he is praviding the update sa that the Council and public are infarmed that the project hasnatbeenabandoned and they are_ moving forward thraugh the FEMA process and hape to. start constructian yet this winter. CONSENT AGENDA , .. Mation by Cauncilmember Rheinberger, seconded by Cauncilmember Junkerto approve the Cansent Agenda. All in favor. Ayes: Cauncilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayar Kimble Nays: None Resalutian 2003-247, directing payment af bills Resalutian 2003-248, approval af agreement with Jahnso.n Cantrols Resalution 2003-249, approval af radio. contract with Jahnsan Radio. Communications Campany Approval to. purchase upgrade to. Phane and VaiceMail System Approval to. purchase Backup Hardware/Saftware , Approval af renewal of License andCategary Lists far E-mailllnternet Monitoring Software Resalution 2003-250, Approval of final payment to. Our Saviars Lutheran Church PUBLIC HEARINGS This is the date F:lnd time for a oublic hearina to consider an appea1 of thePlanninq Commissian's decision an a reauest from Lakeview Memarial Hasoital Assaciatian. Inc.. reoresente(J bv W~i~~r Park,in<;J Consultants. far a soecial use oermit fQr 'h~ canstrtu;!tion af a twa-Ievel oarking structure~ccammadatina 237 parkin~oaces lacated between Everett StreE and Greelev Str~~~ in 'he RA~ ~in~amilv Residentia1 District. Ca~e No~ SUP/03-88: Notice Page 5 af 11 City , Council Meeting - 03-26 December 2', 200 was oublished in the Stillwater Gazette and mailed to affected orooertv owners on November 21.2003 ... Community Development Director Russell explained the request for a 237 -space parking facility. The proposal was presented to the Planning Commission on October 13 and was denied. The developers have since revi~e9 the proposal to address some of the concerns of the neighborhood. The structure has been moved back to 60 feet from Everett Street, rather than the original 37 feet and there would be only one access to the structure from Everett Street. Glen Van Wormer, consulting traffic engineer from SEH, presented a study of the impact on future traffic should the proposal go through. Dave Middleton, representative of the Planning Commission, explained the Commission's decision to deny the request. The major concern was the impact onthe neighborhood. Mayor Kimble opened the hearing to comments from the public. . TerryHakala, representing Walker Parking Consultants, explained that:his firm was"-'" retained in May of 2003 by Lakeview Hospital to study the parking situation. He explained how this proposal was arrived at as the best solution to the problem. He showed the design modifications and stated he believes the new design will address thl concerns ofthe neighborhood. Jeff Robertson, administrator of Lakeview Hospital, explained that the hospital is tkin~ ,for a long-term solution to the parking problem. Mary Soderholm, 1128 S. Everett, stated that she has gone from being very angry to very sad about the proposed structure. She feels their quality of life will be forever changed. She spends a lot of time in her yard. Once the ramp is built the noise pollution will be horrendous, the car exhaust will diminish the air quality, and they will see headlights and taillights as cars enter and exit. She is also concerned about the walking path. Rich Soderholm, 1128 S. Everett, stated that this proposal should not be given a Special Use Permit because it is objectionable to the neighborhood, undesirable, offensive, disagreeable and does not fit the nature of the neighborhood. He stated that the height is nine feet above the limit allowed by the zoning ordinance. He hopes the City Council will follow the advice of the Planning Commission. Tom Sherber, 1121 S. Everett, stated that the hospital is a wonderful asset to the community, but requested that the Council deny the proposal. There are a number of issues that have not been discussed. Removal of homes piecemeal is a detriment to th neighborhood. Increased traffic will be dangerous. The current site is not suitable for c regional hospital. e Page 6 of 11 City Council Meeting - 03-26 . e . ~ December 2, 200: Karen Hofstrand, 1204 S. Everett, stated that the neighborhood is one of the most beautiful in Stillwater. She works as a physician and understands the concerns of the hospital. But the health care field is expanding and in the long term this site will not be adequate for the hospital. The hospital may be there for the next ten years, but the neighborhood will be there long after that The Council s.hould have along-term view of the neighborhood. ' , " ,. " ' Kathy Wilke, 803 Orleans St., spoke on behalf of the junior high students who walk to school. There are no sidewalks and traffic is a concern. She is also concerned about the quality of life for the neighbors. Patrick Poshek, 1302 S. Everett, has been an assessor for 28 years, and stated that zoning plays an important part in market value. The ramp is a failure of the purpose of the zoning ordinance. He is also concerned about the easement the City wants to acquire for a walking path. This is private land that would be opened to the public. The .property owners should be reimbursed for loss of market value. Marty Rossini, 1224 S. Everett, asked how many people would like to look at a parking .ramp in thRback yard." InSeptember.the.neighbors. were.told-tl:1erawould be no '. , ,q sidewalk. Now it has appeared in the new plan. It is a threat to their property and their safety. He has faith that the Council will make the right decision. Stuart Glaser. 1103 S. Everett, stated that he echoes the comments of his neighbors. His view will be looking west right into the ramp. He wondered how much the Tamp would actually be used. This appears to be a problem only in the daytime. Monday through Friday. He does not want to see the hospital move, but wondered when a facility becomes too big for its current location. This is a residential area and they want to keep it that way. Kathy Black. 1311 S. Everett, stated her concern with no sidewalks. There are a lot of children and a lot of people walking through the neighborhood. Dan Rydeen. 1111 S. Everett, stated the hospital is outgrowing this site and this is a long-term fix for a short-term problem. Dugan Kern, 1216' S. Everett, is concerned with quality of life issues. He wondered hov this would affect the Brick Pond water levels. pollution. and air quality. He feels there are long-term consequences, which will devastate the neighborhood. There are other options to explore. Terry Nelson. 904 Pine Tree Trail. is an employee of Lake view' Hospital. She understands the concerns of the neighbors. but wondered where employees are suppose to park. The neighbors were not happy with the shuttle parking. They tried parking at Lily Lake. but people did not like that either. She wondered what would happen if the hospital moves. Page 7 of 11 ~ity .Council Meeti~g - 03-26 December 2,' 2002 "' Mark Trupper, 1303 S. Everett, stated that the neighborhood is against this propo1t David Wettergren, 6315 St. Croix Trail N., current Chairman of the Lakeview Hospital Board, stated that the topic of parking comes up annually. He is sympathetic to the neighborhood concerns, but there are always pros an~tcons to any issue. The Board has discussed a variety of solutions to the parking problem, and the Board is unanimous in support of the current proposal. He stated that the hospital is a $25 million dollar business for the community. There has been a significant investment and the board wants to protect that investment. Their intent is to grow with the community and to continue at the current site. He wants to assure the community that the board has taken a long-range view. There will have to be some incremental moves over a period of time and resolution of the parking problem is important to the future plans. Peter Boosalis, 515 Broadway Ave., is a hospital employee and so is his wife. He spoke on behalf of the hospital employees in support of the parking ramp. Mayor Kimble closed the public hearing. , Mayor Kimble recessed the meeting at 9:00 p.m. Mayor Kimble reconvened the meeting at 9:10p.m. Councilmember Rheinberger stated that he is in favor of granting the special use ~fT!it for the parking structure. He feels the potential loss of the hospital is the City's se~ greatest problem. Council member Kriesel agreed that it would be a tragedy if the hospital left the community. Councilmember Junker stated that he appreciates the changes that were made to the plan after the Planning Commission meeting, but that it was not enough, and he cannot support the plan. Council member Milbrandt stated that he couldn't support the plan because of some design concerns., Mayor Kimble said he appreciates the long-range planning by the hospital. He asked the Council to consider sending the request back to the Planning Commission to work ,1ut some of the issues between the hospital and the neighborhood. \! Community Development Director Russell clarified that, because this is an appeal, the Council could continue the appeal and in the meantime send the request back to the Planning Commission. e Page 8 of 11 " qity Council Meetin,g - 03-26 December 2, 200~ Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to approve the ~ ~ concept of the Special Use Permit for expansion of hospital use for a 237 space parking T!.:- structure, and refer the issue back to the Planning Commission for further design revisions. ~yes- Councilmembers Kriesel, Milbrandt, Rheinberger and Mayor Kimble Nays - CouncilmemberJunker :~ U Mayor Kimble recessed the meeting at 9:45 p.m. Mayor Kimble reconvened the meeting at 9:55 p.m. Truth in Taxation Hearinq City Administrator Hansen provided a presentation on the proposed 2004 budget and its impact on the City of Stillwater property owners. Mayor Kinible opened the public hearing Mr. Martin Hansen, 402 2nd Street N, requested that the City stop paying 50% of ", assessment costs.Jotpropertyowners.., l::Ie stated,tnat. wAen ,th ere was an improvement" project done on his street, he was assessed 1 00% of the costs. Therefore saving the City money. e Mayor Kimble explained that the law regarding assessments has changed since Mr. Hansen was assessed for his improvement. He stated that if the City did not help with the improvements and assessed property owners 100% many improvements might not be done because the benefit does not equal the cost of the improvement. Mayor Kimble closed the public hearing. . Action on the budget will be taken at the December 16, 2002 meeting. UNFINISHED BUSINESS Possible aoorovalof ~f::)(:OI1Q r~~(Jina of Ordinance No. 941. an ordinanc~ iJmendinQ ~tillwater Citv Code. Section 23-1. Subdivision 9 entitled Recreation fire site. reauirements Mayor Kimble reviewed the proposed ordinance relating to recreation fire site requirements and stated that this ordinance will be consistent with the State Fire Code. Motion by Council member Rheinberger, seconded by Councilmember Junker to adopt Ordinance No. 941, an ordinance amending Stillwater City Code, Section 23-1, Subdivision 9 entitled Recreation fire site, requirements. All in favor. . Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Page 9 of 11 Memo . To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director November 26, 2003 Public Hearing on an Appeal of the Planning Commission's Decision Regarding Special Use Permit for Expansion of Hospital Use for a 237 Space Parking Structure (Case No. SUP/03-88). fl-/ Background. This special use permit request was heald by the Planning Commission at their meeting of October 13, 2003 (Staff report and minutes attached). The proposal, is to'collstruct.a 237 car, two 'level parking facility south of the hospital and'on -., two lots south of the existing parking lot on South Everett Street. At the Commission meeting, neighborhood concern was expressed for impact of the structure on views, additional traffic on South Everett Street and possible lighting impact on neighborhood. Based on neighborhood concerns expressed, the Planning Commission denied the request. . An appeal was filed by Lakeview Hospital on October 21,2003, requesting the Council review. The appeal describes the rational for on-site parking, parking alternatives considered by the hospital, future hospital plans and impact of the proposed parking on the Everett and Anderson Streets neighborhoods. Since the October 13, 2003, Planning Commission meeting and in response to concerns expressed by the neighborhood, Lakeview Hospital has modified their plans relocating the parking structure further back from South Everett Street (37 feet original, 60 feet revised) and eliminating auto access from Everett Street directly to the parking structure. The driveway access to the Everett Street parking lot would be located on Everett Street at Anderson Street only (see attached revised plan). To further address concerns expressed by residents across Everett Street from the parking facility, parking on the east side of the east drive could be eliminated and the deck extended to the west. With the removal of the parking, the parking area would meet the 30 foot setback for a structure in the RA Zoning District. Glen Van Wormer will be available at meeting to go over the traffic ir:npacts of the proposal. His traffic study is attached to the Planning Commission staff report. Other suggested conditions of approval from the Planning Commission staff report are listed below; -Further, it is suggested that the City's Heritage Preservation Commission (design" review) work with the neighborhood and applicant to review and approve final plans . consistent with the above conditions regarding screening, landscaping and lighting, similar to . when the parking lot east of Everett Street was constructed. Conditions of Approval: 1. Parking lighting shall have standard of 20 feet or less with light cut offs so that residential areas are not lit or cannot see tne source of light. 2. The south parking ramp boundary shall be heavily landscaped to minimize the visual impact from the residential area. 3. The parking structure shall be designed so that the fronts of cars cannot be seen from the south and east parking ramp elevation. 4. The two residential structures shall be advertised and made available for relocation 5. The drainage plans shall be coordinated with the city lake drainage improvement plans of the city and reviewed and approved by the City Engineer. 6. The hospital shall participate in Everett Street and possible hospital related sidewalk improvements adjacent to the site. A pedestrian trail easement shall be provided connecting Everett Street to Greeley Street. 7. Access to the parking structure off of Everett Street shall be limited to traffic from the north. This shall be signed and enforced by the hospital. . . Many written comments for and against the appeal have been received and are attached to this staff report. Recommendation: Decision on appeal. Attachments: Letter of appeal (10/21/03), Planning Commission staff report, applicant's plans (original and revised) and minutes of Planning Commission meeting on 10/13/03 and letters of comment. ~ Memo . ,; '" To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director fJ.-.- January 8, 2004 r Hospital Parking Ramp Referral from City Council Background: The City Council heard the appeal of the Planning Commission denial of the Lakeview Hospital parking ramp at their meeting of December 2, 2003. At that meeting, the Council upheld the appeal (overturned the CPC decision) and referred the application back to the Planning Commission for further design refinements (see council staff report and minutes of 12-2-03 attached). Since the December 2, 2003, Council meeting, hospital representatives have met with the neighbors of the project twice; December 9,2003 and January 6, 2004. As a result of those meetings, the proposed plans for the ramp have been revised to further mitigate the impact of the proposal on the neighborhood (see attached memo from Jeff . Robertson, Lakeview Hospital date December 18, 2003). The City Council has asked that the Planning Commission review the plan details and modifications particularly as they relate to impacts on the adjacent residential properties. Recommendation: Review and approval of revised ramp plans for Council final approval. Attachments: Staff report and council minutes, 12-2-03; Plan revisions for neighborhood meeting of 12-9-03, (dated 12-18-03). . . . . .#~--~-- ......../.....----.......,,, LAKEVIEW HOSPITAL LakeviewHospital's Mission is to deliver superior quality service in cooperation with others to meet the diverse healthcare needs of individuals, families and communities of the St. Croix Valley. TO: FROM: DATE: . Stillwater Planning Commission ,; ,,', 'YY1", '" ' Jeff Robertson, CEO/Administrator, Lakeview HOSPitaff\~- December 18, 2003 U Revised Parking Facility Plan RE: As requested by the Stillwater City Council, Lakeview Hospital is submitting a revised parking facility plan for Planning Commission review. The described parking facility is to be located south of Lakeview Hospital (between Everett and Greeley Streets). A copy of the revised plan is attached. Differences from the plan presented to the City Planning Commission in October are summarized below. Representatives of Lakevie'.11 Hospital and Walker Parking will be available at the January 12th meeting of the Planning Commission to respond to any questions. ,;:,~" ';' '; Major Plan Features '-,'." :, " " ". prior,pian;', ":'" ':\ Revised'Plan*" :':,:'-:-f-.~'< Number of parking spaces 237 225, Parking facility dimensions Outlets to Everett St. (includes existing parkin~ lot) Outlets to Greeley St. Set Backs 113 ft x 267 ft 113 ft x 243 ft 4 1 1 1 Everett St. Prop. Line to Structure Everett St. Prop. Line to Surface Parking 37 Feet 77 Feet 15 Feet 15 Feet Structure to South Prop. Line Surface Parking to South Prop. Line 49.5 Feet 56 Feet 65 Feet Added along Everett St. Along Everett St. & Additional plantings along property to south Everett St. Added to screen surface parking along Everett St. · Revised Plan includes changes recommended by neighboring property owners. Lakeview has held two information sessions with neighbors; Sept. 11 and Dec. 9, 2003. 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Plla'OSED STORM SEYoER WI II.H., CB. at r L5. ,Plla'OSED HEA~ MY SILT FEllCIHC EXISTING SlGNlflCANT TREE (TO REMAIN) 0ST-1 BORING LOCATION DRAINAGE ARROW " NOTES &lRP P/lNOING (NORTH P~ NEW HARD SURfACE AREA CREAlED . 34,700 Sof. NURP PeNDING fOR 2.0. RAINfALL ~ 5,783 Cu. fl. NURP PONOING PROVIDED - 6,802 Cu. fl. ... .- - , . --"'-,-' '.,; ;:.;;;;:..::.. . II I , I , I I I I I I I , , I I ; , I , V ~ , FUTURE OTY POCl '. . , , " BRICK POND I I ,',/~ I .. ~.....,...."-~.... ec,pIfltZlllllM..,..._IIo"""..._""'II,.-II..,,..w.,..,___.... _....... .... .. ......, .~ 1410_""""00 ...... "'-""'510" ~I'lh. _.r. IJU.+ FoIz, Freemon, EriCksa I, Inc. LAND Pl.ANNlNO SURVE'IlNO tHClNEERlNO 5620 Memorial Avenue, larth Stillwater, Minnesota 5, 082 Phone (651) 439-883 ' tox (651) 430-9331 I ~ ~ !1Ij IIj Ida i!n I ~ I ~ 111 i II - .. ...J ~w - c::: 53~ O:::l :c c::: ti ~(!) 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Is 12 ______ ~i_______ IS ~ 11_____,__ Ii _ ~ ~ --I i ~ w :E - a::: a. ~ en 0 o ::) '::c ~ ;: ~ ~ ~ [ij ~ ~ ~ ...J ~ ti I:.CIIIIPf....'~"~ =W:".'-~;_. - - - - -- ...~. LE: TOP LEVEL STRIPING PLAN '- 10 '_.... 214157.1. .J _.... A1.2' " , . ~tF~~;STRr;C\ \~~ 70. STRIPING J:>ETAII_ , ,(2\ \t::J) /'\. <v " ~ _-.-J " 1! ~ '0 ...- ....0 0 \ ..:.- Q.. ... eop"ight 2OOJ. All tights reaened. No port of thi, document mo, be reproduced 1ft an, form 01' by on, "'eon. .rtttowt permission from Walker Porkin, ConsultGfttl/EnQineer.. Inc. I I I I I 1- it- --~ ~ S:; ~ i= ,~~ l L , ?r:'!/ ) / .\: V 1- Li 0:.~ / ~ ,~ - I q) i 0 0~ 0 cp...m. y ~ '4 .. I ___ ....", ~ "-- --er- ~\ \ '\ \ \I\r\~~\ \ ~~( --6~ !; '~~~\\\X'i\~\\W:: /' .~ ;!;' ~~.. it --z. 't' j ~~r#or: '~" \ .. or... .... _ ~... ~ * On I) --~ ._'. \ LAKEVI[W MEMORIAL rrOSPIT AL J lJ /~ I I I -- ~ ".~ /p ~ " II L} '~ , ~ .S- ~; o or_ I-- I-- ~;}. ~ ........ 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'11---11--11---1 (4\ I ~-:.._ \e)J --- ----.---------...------ NORTH ELEVATION ~r @ ',' ~- ~ ~ ~ r' I ~ ~~A"'~ . J ~"l'Q.. 5El FUN I ~ ...~~ ~~~-tf' J BNlOlFPAECAST ,t ~ ~ ./ PNlO. 1a' a aanCII ~' ~~;!~~~::b6~:=:t ~TM ~~~ \. WI. STAIlIS ~SEE HEr AS1.1 ...J --$~~~ .WEST ELEVATION @ TYPICAL PRECAST PANEL ELEVATION. 1CAl.E:, 1/." . '"-a" - Q) t...-~SZ S~":..... ZW1I7JID GRAPHIC SCAUJ S!S2 -.... Cop",,"1 Z0Q3. .. ""'.. ...... N. part of lItlo _onl ...., b. '....CId In on, ,..... .. b, on, m_. _..., _, "''', !tom _.. p....... C-.llanl.ItIl"".... ..... ; ... .L~ l"'_~lGO -- """MN ..... -.... .... -"11 .... I I i I ~ ~ o -I ; ~ W ~ 0.. 0:: cn~ O~ :I:~ a:i~ 52 ~ ~ :s m ~ ti III!II\, ................,l1li.. ~ ==:".~AE;:- - - - - -- l._. .e ELEVATIONS A2.1' ... , . c;v - If' 'I! I'.a' L TllP IF co.."": ,,~l . f-a' ...... ~ '"" 10 , PRECAST", /' PRtCAST Il[ARINC Ii ~":I -.. HAUNCIi 1lRJ0l ~~--' ~ ~ ~'I ~ I t I J P~ &M J ~ " '-P~IlE'" , '- CJJI, co.. " "- I' _ FINISH CRACt:~ r""SH 'UlOIl gr'''N r F'ClOTlNC SEE S1RUC1URAl. I $' I . EXTERIOR WALL D~TAIL .Q) o " . If' 'I! t-a' , 11 TllP IF CllI.._ "". ...... J 10 f-lt'_ I I PRECAST ' PAllO. ~ , ~ PRI;l:AST IIEARIllG " HAUH~ ,,~~ CO~ SE~T ,,/ .Jtt:.. i lli: ~ 10 1l. ..I ~ a P~ IA'J 10 '- CJJI. co.. , ... ~'~: .... DRIP __ - ~N'I\. COATED ~AIH __ UN" SEQJl!IN. _ , I *----:;!.,~-- >' __(2) S1UL lUTE IIEAII :=i-- ~~~~!lA. _ _','" ~2'EAt ~ CQ.UIIN > ,.!. " I - _ ~ rr. ~.O" CllNC CURB ~.r--,~- r-- 11'1' ...............1 1 + I 'I'P . 'UN .. I r FOO1lNC SEE STRUClURAI. EXTERIOR WALL DETAIL Q) CoIt)right 2003. AI right. 'nerved. No port of IN, 40CUft'l..t mo, tI. reprOduced In .., form Off tI, on, meon. wIUIowt ,.,.,..,.. "0l'Il __ Partmt Conadtant./tfttln...... Inc. 0) ... ,'.a' TllP IF CllI..""", ' f-lt'._ " ..., ~~A.~ . ......... Ii 10 ,.!. " P~&M J '-P~Ilt... '- W. co.. "~ ---- FINISH CRACt:~ EXTERIOR WALL DETAIL RETAlNlNC WAU. r FINISH 'UlOIl r FOOTINC SEE STRUC1lIIIAI. .. !l[[ 'UN ! s 51 '" '* ~ 1-': 1 ~ @ Ii " ,l, .' (1'.0" 1IIIlE CJ.P. CONe. SIDEWALK r- GRADE I ~ · 1'-0" o.e. I c?~ I I m PUN .. (4) ,'.0" TllP IF CllI..--. 1 \. ~ -........ . '. f-Il" ..,. ti" Ii Ii '. " I ~ ~ 51 '" " ,-, , +---r- s P~ IA J ~ "-CJJI. _ ' '- CJJI. co.. r8 .8.1'-0" _ POST / . S'.4' o.e. / ~S1E!I.IUTE _ " GUARlIRAIl. W/ Sir !lA. ~ /: IICUS . [AOl POST / 010 2'-0' FRClII CCl.WII ......L .' FN% [AOl 010 :$ , >' .. 10 ~ ~ II'I' ..........~ EXTERIOR WALL DETAIL II" 2'-0" CClNC CURB r FINISH FlOOR 11'1' + r FOOTINC SEE STRUCTIIIAI. ; ~ ~WALICER ~--- ,--...--- -- ..........-...... -.... .... _,..... 1:_______ I ~ ;~------- ~~------- . ! ; I li-------- ...J ~ 0: en o :c ;: w :> w ~ ::s ~ o (I) w z z :E w a: ~ ,::) t= en C) z 52 ~ ~ a - ............ ..'JfI~...... =--==-'_'_I~:r.:... 1MItra......... W IC..." - - Q - - -... IHEEfTllll!: WALL SECTIONS & DETAILS 0 S/. 1 1/2 - r"tow- , -.... I14I.UI _ SCALE: s/. -.... A4.1 ~ ; . . ,';-. .:.,-~ :":'.'" "'4:" . . ~I -r , I ~ -': _~:~ 4srl__~~scmen ;.:::. \. - ,~ ,;' . , 1.....-...,...... 'Nn...-=-~,~;,,~~ . .N..:-. ., :.: ~ ~- [- I ....- "" '-L ,,^,,-,. L- ==- - - ., , -~~~ -,,~~ '. ~'c I tt~Ht~~" ~/ _._.,Mf '1I5..1lfI , ;I; I-: ~. - '\... ~-. ......~_. t.... I .fl.....-~~ . ~ -.. , '. -........ l:l .:; ~,.--.-., ~ G -"""1'-- 1I1~"'~*~ ~j . ~ -( ;. ~r~ I ,I ~ r ~ 11,l'~~~ I ----t i , p /I1I1UM. . " . I '*"II!t'fAF..~. . f,--: -~ m\ \\\ \ \~~~~~~~-Jt'~~:~o,J I~:=; ( / n "1 '~V!!/lf1T/lr:~1;~-/~~' ~ :~~~. m II /rJ \1"1'''(G/Ift'II4.Y.tOM<\f18 ;Ji.- III J \A\:~ ""t'l"""'\\\\\\\ "l~VIO/IPfJ~"5 .. . " ~Il~~~'" 1'1\ . \. ~ ... ~ . .' ....- ~~ . .."...... OW.,..,,-...' --..: MI J *- ". ~i~ .~ ~ ~ 0.... "',~ "...~': O",-,;'z..~.... .., :-" . ~ :. . ..,. 00.. --- .. . ,. . ~_ I \ s- O.~ "" +. ---- ,~. . ''Oi~....,r - - -~: ~:@~~.~ ~~ ..~. ,/ ~-;~~~"~edWe'''''' e' ".. - . '. ..- ..-' -" .' '- .--"-. ~ .. . ...~ - './ I'" ,.. ;" -.,' -...--- !Ptj;, . - . .- . - " 1 j / r / / - l' zau \ ) . Q LANDSCAPING PLAN G) "- ~'~ NlIRIH HI!I.S ;,. u. r s e.r9 IllIO tlUDSON ROAD WOOIlIIURY, 11M .125 73H310 P&A..n' ...~~,_~~~ ___,~__""...:.:.-" 8N' ~....., .. ~""'''''M.t,.* '4 "~,,,,&U> ~- I ,., .""IIPDIL &NttJ .,... pwf" Ik'5H HfJHff~,qlB .1 ,-6WII ~ ,.~ A-~ V~~&lM MOnlIl . ...... - ... ~... ......... . ~, .' . .., '.. WIfr1 AI&. tnU1hf6 ... ....,.., .~~~: .. \IlIIM ..~-.. ....,~ '.~~.Ilf~_l .Z~T.r-=r -- -,-- · i!"1l"-=:..=-.A-=-=-":=:' .~. "11........ ___. ........... .~, "....~---- ....'="~=-""t.I.r~ .~.c:r-.__. .H~ ,-;if'., , .."'11'..., . .:.$'-~r;)[...' -t~;l2i1 ,.'-; :/~t~ . .. .~ (f) TNe~_~~ ' .~:.... ..~. ~. . " ~ ~ I'lm .~. ". .,. "., a- - :I'h ,.". 11=6 ,,,. ~t; NT' ~..! _ SCAU: l ; , .!!~~J! '__,--lGO -- I , ,MN"16 -.-..-.W... __fill .... ~~ ItlJO/" . ~ q 0:: I~ ~ ~... at:: !::! ~ ! ~ . u I J ~ ~ .....J z JIlt" Z :""40. :i t::: w a.. a:: en ~ o g :x: .~ ::0 w ~ 5. ~ ~ ~ ::s m ~ ~ -. 8HEEl'1IlUI: LANDSCAPE PLAN - I - ........110. '21__ _No. L1 " ...,.,,--/ , I< ./ . Memorandum To: Mayor and Council Kim A. Kallestad, Fire Chief f f From: Date: January 16, 2004 Subject: Quick Attack Pumper Only one bid for a quick attack pumper was received at the bid opening on December 30, 2003. That bid was from Alexis Fire Equipment, Alexis, Illinois. Alexis Fire Equipment Additional Equipment purchased by S.F.D. (estimated) Total $165,428 $21,000 $186,428 . The fire department truck committee has reviewed the bid, found it to meet the specifications as advertised, and recommends approval of the contract. The truck committee also contacted at least ten other fire departments that have purchased Alexis fire trucks similar in design to ours. All of the departments reported satisfaction with their fire trucks and with the customer service provided by Alexis. Some reported the customer service as exceptionally good. The bid amount is in the expected range. The approved 2003 capital outlay budget included $175,000 for this truck. Total expenditure of$186,428 minus $115,000 in donations, equals $71,428 net cost to the city. $175,000 budgeted C/O minus $71,428 actual expenditure will result in more than $103,000 of unspent capital outlay saved. Recommendation: Approve a resolution accepting the bid and awarding a contract for a quick attack pumper to Alexis Fire Equipment Company in the amount of$165,428. . " '\ " . MEMO TO: Mayor City Council Members Larry Hansen - City Administrator FROM: Kim Kallestad - Fire Chief DATE: January 13, 2004 The truck committee has reviewed the bid from Alexis Fire Equipment and it has met or exceeded our specifications. We would like to accept the bid, The bid was for $165,428 and the additional equipment would bring the total not to exceed $185,000. I am recommending approval from council on the bid. . KAK/lrt . / " .' Linda Thompson Subject: Tom Crotty Friday, January 02, 2004 7:44 PM Kim Kallestad Ron Axdahl; Ron Johnson; Tom Crotty; Tom Ballis; Bill Peltier; Chris Zeuli; Joe Buckley; John Buckley; Jon Bell; Tim Bell; Ken Olson; Ken Schmitz New Truck bid approval From: .ent: 0: Cc: Kim, The truck committee has looked over the bid from Alexis Fire Equipment and it has met or exceeded our specifications. We would like to accept the bid and complete a on site inspection of their facilities. Our plan would be to have city council approve the bid with the final acceptance to be a approval of the on site inspection. We would like to complete this before the 26th of this month, The builder is lactated in Alexis Illinois which is about 5.5 hours from here. The inspection trip would be two to four people and would depend on the builders open hours. The bid was for $165,428 and the loose equipment would bring the total not to exceed $185,000. I would like to have the approval put on the city council's agenda as soon as possible so we can set up the meeting with the builder, Tom Crotty . . 1 " " '. . ACCEPTING BID AND AUTHORIZING PURCHASE OF ATTACK PUMPER WHEREAS, pursuant to an advertisement for bids for the Fire Department Attack Pumper, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement BIDDER BID AMOUNT Alexis Fire Equipment $165,428.00 and WHEREAS, it appears that Alexis Fire Equipment Company is the lowest responsible bidder for the Fire Department Attack Pumper. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract . with Alexis Fire Equipment Company, on file in the office of the City Clerk. Adopted by the City Council this 20th day of January, 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . ., MEMORANDUM To: Mayor and Council From: Heritage Preservation Commission Date: January 20, 2004 Subject: Stillwater National Register Identification and Evaluation Study In 1993 the Heritage Preservation Commission directed Robert Vogel, historian, to prepare a study that initiated a comprehensive historic preservation planning process for the City of Stillwater. Vogel's historic context document was compiled in accordance with the Secretary of the Interior's Standards for preservation planning which call for the establishment of historic contexts and the use of these contexts to develop goals and ultimately register those that quantify on national or local historic register. The context study was divided into 16 Stillwater neighborhoods, each to be surveyed at a separate time. The City has received nine grants from the Minnesota State Historical Society (Certified Local Government Grants -CLG) $4,000 to $5,000, with matching and, in-kind funding from the City. The neighborhoods that have had the architectural surveys completed to date are: 1. North Hill Original Town (7/31/95) 2. South Hill Original Town (7/31/96) 3. Greeley Addition (7/31/97) 4. Dutchtown District (7/31/98) 5. Holcombe District (7/31/99) 6. Hersey Staples & Co.(7/31/00) 7. Carli & Schulenburg's Addition (7/31/01) 8. Churchill, Nelson & Slaughter-West Half(7/31/02) 9. Churchill, Nelson & Slaughter-East Half (7/31/03) The Heritage Preservation Commission is requesting Council to grant apt'.l'uval for staff to apply for the Minnesota State Historical Society Grant for 2004. The next architectural study would be the Staples & May's Addition (attached). There are approximately 120 structures within this Addition. ,-._'--"---..., ,., oj, ~~, a' ~ -1--.: ~ ~- ~~. - 1'5 771H ST N 15 ~ ~ " J City of If I! , ~~ -(wa!er D Engineering Departmen~ ~ N ~tt ~o 0.25 Miles ...e--'ILVO g iiI -,----. 1:',. ,~,," >i &HaTON ~ ...j,. ~ 68 liillll!1lI Z; \IIc~'"i.~: Ill,. I 1111$ 1$l!l sr~ a ',1'{. s<<<<..' ~ 'ii, I! ~ ~~ CT, ~ "........ ~... UPPER ~ 24 ' II - C ~I f'''''A.,.'''' . ,,,,,,, ')t" ~,JI ,;t.. ~' . !2:o1~ 1 tl. "'l'~" T~I 'l"V'1"'1 '~~.~~~~' II I ' ~" tl~t!I-- - III iIi ~ ~ ... ~ ' Iii 3 1 lit I ~ 7 llt2r' 1421 1406.!~! ~ ~ - - ' -.. 2 .' " :- ~ l~ T " - - 1 , 11- . ~--'~-' _ ':^5" ltfCAMORE ST ~r'''': ~',~ ~h r, ~ ~[~ 0' U) it' ~Il "' ~lf .tt\o' ~,. .. ~.~ I~ '~ la19 i 1324 u l:a3 ~~ ~ . ~T S~ORl .>lk<:1:1 . ~' .. 21 . 'iii I;>>: 11~6. ~ 1.lS: l~~ ~ 1!13 1!12' ~~;.~q~ t.\Jt.I122 1~~,o.~.I'J.nr2~1.,' ' ",t;,l~~ e,~1I!l'. 2Q2i 1104 1:l!lS,'J3!4 - = ~ ~ ,.,' 3~ = 1iil3 .< ~. ll) , 1",' -t r - - -I - - . 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IUIW IUOW RI!lW n2N nlN nsN l%IN IU-"W IUIW IUOW Vicinity Map 1 .---4)-, '-- . ---'T . o 504 Scale in Feet ,..................ffI.~... =-1Iiv.;-..~==-O:"~ n....... ...............,...... ......_ - -,. CIulIr~" ........... Jar.,........ a.-:w.........CINIlf~OIIIca ....(a1IG04171 ,...........,-M4QO~ ~Cln&IIk:........2IlOZ ....~......,1'_ . . . \ / Memorandum To: Mayor and City Council Klayton Eckles, Director of Public Works v From: Date: January 16, 2004 Subject: Rehabilitation of Intercept Sewer (Project 2004-04) DISCUSSION As part of the 2003 and 2004 budget we included an item in the sanitary sewer fund to address inflow and infiltration issues in our interceptor sewer along the river. This sewer line was put in over 30 years ago, and suffers from significant infiltration especially during high water events along the river. During the last flood event we documented over $100,000 of extra treatment costs in the course of 8 weeks. During normal years infiltratioI) occurs throughout the year resulting high sewer rates for the City. The interceptor sewer runs from approximately Elm Street south to the Aiple Lift Station located near the Kayuga. The size ofthe pipe is from 18" to 36" in diameter. As shown on the attached photos, there are many ofthe joints that have root invasion or allow significant leakage of ground water into the pipe. In the 1980's, a rehabilitation project was completed that involved cleaning and sealing many ofthe joints. Unfortunately the typical clean and seal approach does not result in a permanent fix and over time the joints will again leak ground water into the sewer system. Attached are two estimates for completing some major improvements on this system. The first estimate is for rehabilitation that would involve repairing approximately 100 joints in the pipe and cleaning and sealing the remainder ofthe pipe. The cost of this operation is about $548,000. As an alternative, we have examined the possibility of slip-lining the entire pipe. This involves putting in a new plastic joint free pipe into the old pipe for the entire length. This option would be a permanent fix and eliminate virtually all of the infiltration. The construction cost ofthis option is estimated at $404,000. Looking at the two options, the slip-line option is not only significantly cheaper but would provide a permanent solution to the ground water infiltration problem. The project promises to have a relatively short payback as welL Depending on the river levels each year the slip-line option could have a payback as short as 6 or 7 years. The slip-line pipe has an estimated life of over 50 years. The payback to the City would be seen in reduced sewer charges from the Metropolitan Council for sanitary sewer treatment charges. The 2004 budget includes $300,000 for sewer lining repair. To slip-line the entire pipe downtown would be $404,000. Since the money-would come from the sewer fund rather than the general fund and the sewer fund currently has enough cash to cover the project , January 16, 2004 cost, it would be possible to do all ofthe work this year without impacting the general fund. The advantage of doing all of the work is that a large project would likely yield competitive . pnces. As an alternative the City could consider splitting it into two projects. This year we could do all of the work south of Nelson Street resulting in about a $240,000 project. Future years we could do the additional work north of Nelson Street. We may see about a 5% additional cost due to the efforts involved in mobilizing more than once. Also a delay in repairing portions ofthe system also delays the savings that result from the repair project. RECOMMENDATION Staff recommends Council consider completing a slip-lining project ofthe entire downtown interceptor sewer system. ACTION REOUIRED If Council concurs with staff recommendation Council should pass a motion directing staff to obtain bids for the completion of a slip-lining project for the interceptor sewer system. T:Engr/04-04/ccreq . . 2 . . . APPROVING PLANS AND ADVERTISE FOR BIDS FOR THE Il'llERCEPTOR SEWER PROJECT (Project 2004-04) WHEREAS, the City of Stillwater Engineer has presented plans for improvement on the Downtown Interceptor Sewer System (project 2004-04); and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once and shall specify the work to be done, shall state that bids will be received by the City Clerk, at which time they will be publicly.opened,at City Hall ,by the City Engineer; will then be tabulated and will be considered by the Council at a future regular Council meeting in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent ofthe amount of the bid. Adopted by the Council this 19th day of January 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . INTERCEPTOR SEWER REHABILITATION CIPP Joint Repair Clean & Seal Root Cut Total 18" 31 @ $1,780 = $55,180 1,040 @ $6.75 = $7,020 250 @ $1.95 = $488 $62,688 27" 28 @ $2,320 = $64,960 690 @ $6.75 = $4,658 $69,618 30" 21 @ 2,680 = $56,280 750 @ $6.75 = $5,063 $61,343 36" 114 @ $2,920 = $332,880 2,455 @ $6.75 = $16,572 2,105 @ $1.95 = $16,572 $354,000 Grand Total $548,000 . SLIP LINE 18" to 16" 1,480 @ $39 = $57,720 27" to 25" 680 @ $69 = $46,920 30" to 28" 846 @ $69 = $58,374 36" to 32" 2,700 @ $89 = $240,000 Grand Total $404,000 . . ll:..t<, l"iN MTc-o.~LP-"-C-R ,~~ "" '''i.!::JS.'-'L.1. j '- ::'-J'~ , -if ~:-68+59 TO STH 56+41' . . ,\ r Il^_ bh . . . STILLWATER PUBLIC LIBRARY 223 N. Fourth St.. Stillwater MN 55082-4806 (651) 439-1675 FAX (651) 439-00IZ Board of Trustees Meeting Agenda Tuesday, January 13,2004,7 P,M, I. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report + If. Policy Review- Equipment U\'e+ 5, Meet Pat Conley, Director, Washington County Library 6. Building Expansion- A. Design Progress and Schedule, John Mecum (MDA) B. Report on Neighborhood Meeting - December 17, 7 P.M. 7. Fundraising Campaign A. Centennial and Campaign Events B. Board Fundraising Role C. Report of Other Progress to Date 8. Operational Costs Task Force 9, Ratify 2004 Wages 10, Board Vacancy 11. MLA Legislative Day - February 12 12. Task Force on Parking Agreement with Ascension Church 13. Word Processing Capability for the Public 14, Voluntary Leave without Pay Plan for 2004 15. Adjournment A+ I A D I D I D A+ D+ 1+ D+ D A+ If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P,M. on Monday, January 12, 2004. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed Agenda Itcm 4.A. Amended 1-9-04 STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER. MN 55082-4806 651 439-1675 FAX 651439-0012 . Board of Trustees Meeting Minutes Tuesday, November 10,2003 Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Victor Myers, Jessica Pack, ML Rice, Brian Simonet, Andrea Tipple Absent: Rick Hodsdon Staff Present: Lynne Bertalmio, Carolyn Blocher I. Call to Order President Hickey called the meeting to order at 7:03 p,m, 2, Adoption of the Agenda second by Fredell. The agenda was adopted with a motion by Myers and a 3. Communications and Public Commentary Director Bertalmio reported on suggestions in the suggestion box. 4, Consent Calendar A motion was made by Rice and seconded by Myers to approve the consent calendar including payment of bills in the amount of$27,795.02. The motion . passed, 5. Building Expansion A. Design Progress I, Schedule - Bidding. etc. President Hickey discussed the recent Historic Preservation Commission meeting where he represented the Board, Architect, John Mecum discussed the project schedule with the Board. The schedule will be altered to coincide with the fundraising progress, 2. Relocation - Staff are exploring possibilities for relocation during construction. B. Accessibility Grant Director Bertalmio reported that the grant was delivered to the Department of Education and preliminary feedback has included that the Department may use our community involvement process as example for other proposals. 6. Fundraising Campaign A. Centennial and Campaign Events Plans The Board discussed the November I st birthday celebration. Director Trustee Rice and Director Bertalmioreported on the Stillwater Sunrise Rotary New Year's Eve party at the library. B. Press Conference - Wednesday, November 12 Board members are encouraged to attend, A variety of local media representatives have been invited. C Report of Other Progress to Date Trustee Huelsmann and Director Bertalmio reported on upcoming meetings with the Bayport Foundation and the Hubbard Foundation. The need to invite in neighbors soon was also discussed. . 7, Operational Costs Task Force No report. . . . 8. Maunsell Bequest The SPL is the recipient of a gift from the estate of Bud Maunsell. Motioned by Huelsmann, seconded by Simonet to dedicate the bequest to the Centennial Campaign project and exercise an appropriate naming option at a later date. The motion passed. 9. Release of Funds - 2003 Capital Budget part II Motion by Huelsmann, second by Fredell to request release of the 2003 capital budget funds as requested for workstation furniture, 3M media check and barcode scanners and to roll over the budget for roof repairs and tuck pointing to 2004. The motion passed. 10. WCL Contract Director Bertalmio presented an updated contract with the Washington County Library, It was motioned by Myers, seconded by Huelsmann to adopt the contract The motion passed, I I. Joint Meeting with the WCL Board Director Bertalmio inquired if Trustees were interested in a joint board meeting with the Washington County Library Board and the Bayport Public Library Board. The Board agreed to pursue this option. 12. Truth in Taxation Meeting - Decembel" 2, 2003 7 P.M. on behalf of the Library Board. Trustee Myers plans to attend 13, Other 3M Library Security System Proposal Director Bertalmio reported on communication between SPL staff and 3M regarding a library security system proposal for the expanded library. Motion by Huelsmann, second by Tipple to proceed on the concept of being a demonstration site for 3M technologies. Motion passed, 14. Adjournment The meeting adjourned at 8:35 p.m. Agenda item 4a STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER. MN 55082-4806 651 439-1675 FAX 651 439-0012 . Board of Trustees Meeting Minutes Tuesday, December 9,2003 Present: Bill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, ML Rice, Brian Simonet, Absent: Jessica Pack, Andrea Tipple Staff Present: Lynne Bertalmio, Carolyn Blocher I. Call to Order President Hickey called the meeting to order at 7:06 p,m, 2, Adoption of the Agenda The agenda was altered slightly (items 6 and 7 reversed) and then adopted with a motion by Rice and a second by Myers, 3. Communications and Public Commentary There was no public commentary. 4. Consent Calendar A motion was made by Hodsdon and seconded by Rice to approve the consent calendar including payment of bills in the amount of $138,389,60. The motion passed, 5. Meet Pat Conley, Director, Washington County Library until January. This meeting was postponed . 6, Building Expansion A Design Progress and Schedule Architect, John Mecum reported that the design process is still on schedule to be completed by the beginning of March, A discussion of the process for making decisions followed, B. Architectural Contract Modification for Additional Services Architect Mecum submitted a request for three additions to the current agreement The first item was an increase of $7,340 for work on the accessibility grant proposal. The request was approved with a motion by Fredell and a second by Rice, The second item was revised with no additional cost and the third item was postponed. C Neighborhood Meeting - December 17,7 P.M. The immediate neighbors were invited to attend. 7, Board Process and Strategy for Renovation and Expansion Project President Hickey introduced a discussion with concern about our current committee structure regarding the renovation and expansion project For example, it was suggested that the Design Committee shift into a Project Management Committee and meet more frequently, The initial formal strategy of having each committee board member chair meet every other month will be implemented, As part of this discussion, the Board clarified that the tentative schedule for . ground breaking is late 2004. The Design Committee will discuss adjusting the design schedule to reflect that. . . . Page 2 7. Fundraising Campaign A. Centennial and Campaign Events Invitations for the New Years Eve event were shared. The press conference was reported on, The "Bankers for Books" appeal was discussed as well as the small business campaign that includes "tip jars." B. Report of Other Progress to Date Proposals have been submitted or are being prepared for the Katherine B. Andersen Fund, the Hubbard Foundation and UFE. 8. Operational Costs Task Force No report, 9. Removal of Wage Freeze for Non-Union Staff It was motioned by Hodsdon and seconded by Fredell to lift the wage freeze for non-union employees, effective January], 2004, The motion passed. 10. Release of Funds - 2004 Capital Budget It was motioned by Hodsdon and seconded by Myers to request release of $ ] 0,500 of the 2004 capita] budget funds as approved for a microform reader/printer. The motion passed. II, Truth & Taxation Hearing The Board expressed thank you to Director Berta]mio and Trustee Myers for attending the City Truth & Taxation hearing. ]2. Appoint Task Force on Parking Agreement with Ascension Church Trustee Hodsdon will examine the agreement and make recommendations to a task force, which will include a city council representative and Trustee Huelsmann. ] 3. Joint Meeting with WCL Board Director Bertalmio asked Board members to begin thinking oftopics and/or a framework for this meeting. ]4. Other IS, Adjournment The meeting adjourned at 8:50 p.m. January 8, 2004 STILLWATER TOWN BOARD MEt: lING Town Hall . 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Sheila-Marie Untiedt, Duane Laabs, Jim Hiniker and David Johnson. Also, Attorney Tom Scott, Planner Dick Thompson, Building Inspector Chris Kearney, Police Chief Steve Nelson and Treasurer Gloria Sell. 1. AGENDA - M/S/P Johnson/Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P UntiedtjHiniker moved to approve the 12/11/03 Stillwater town board meeting minutes as written. (4 ayes, Laabs abstain) 3. BUILDING INSPEL lION - Chris Kearney was present to discuss the required inspections that he makes according to the state building code. What the public perceives is an interesting question. It is suggested that Chris' handout of required inspections be given when a permit . is requested. 4. TREASURER- 1. Claims were reviewed and checks #16595 thru #16616 were approved for payment. 2. Brief discussion re: salaries to be continued next meeting. A discussion regarding the 2004 general budget will be held at a February meeting. 3. The auditors will be working in the town hall on January 27 and 28. 4. It was brought to our attention that the mileage rate has gone up to .375 cents. 5. PLANNER- 1. A letter from Rob and Jackie Garofalo regarding their sign and set-back was discussed. The attorney and planner will consider possible options for the next meeting. 2. A variance for the Curtiss lot on Norell is being applied for. 6. CHIEF OF POUCE - 1. M/S/P JOhnson/laabs moved to issue multiple burning permits to Tom PoJasik for $45.00 with the understanding that he pull a permit each time . he burns. The burning must be done when there is adequate snow cover. (5 ayes) . . . Stillwater Town Board Meeting - 1/8/04 Page Two 2. There appears to be a difference between the posted closing of our parks and Ordinance #10. The attorney will develop an amended ordinance for consideration. 3. Dog license renewal time is coming up this summer. 7. ADJOURNMENT - Meeting adjourned at 9:02 p.m. Clerk Chairperson Approved Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, January 15, 2004,12:13PM Pat Raddatz Washington CountY Board Agenda - t/20/04 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda January 20, 2004 * 8:15 a.m. 8:15 to 9:00 - Board Workshop with ,the Workforce Investment Board Update on Strategic Plan 1. 9: 00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue isli~tedonthis agenda. Persons who wish to address the Board must fill out a comment card before ,the meeting begins and give it to ~he County Boards~cretaryorthe County Administrator. The County Board Chair ,will ask you to come to the podium, state your name' and address, and present your comments. You are encouraged to limit your presentation tono more than five minutes. The Board Chair reserves the right to limit an<individual's presentation if ,i. becomes redundant, repetitive, overly argumentative,<()r if it is not relevant, to an iss ' that is part of Washington County's responsibilities. The chair. may Eilso limit the number of individual presentations to accommodate the scheduled agenda items; 3. 9:10 - Conserit Calendar 4. 9:10 - Assessment, Taxpayer Services, and Elections ~'Keviri'Corbfd, Director Set Public Hearing Date of February 10, 2004 Liquor LicenseFees 5. 9:20 - Public Health and Environment * Mary McGlothlin, Director MN Department of PubliS Safety * Funding 6. 9:35 - General Administration * Jim Schug, County Administrator Update on Washington County Land Protection Initiative * Jane Harper, Principal Planner 7. 10:20 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report.to theful'l Board on committee activities, make comments on matters', of interest and information,or raise questions to the staff. This action is not intended to result in substantive boar,d action during this time. Any action necessary hecaus~ of dis.cussion will be scheduled fora future board meeting. ' 8. Board Correspondence 9; 10:40 - Adjourn . 10. 10:45 to 12:00 - Board Workshop with Office Administration 1 A. County Board Work Plan for 2004 B. Membership and Operating Procedures for County Advisory Committees **********************************~****************************-*******-** ~eeting Notices January 20 - Interview Applicant for Veterans Rest Camp 12:00 p.m., Washington County Government Center January 20 - HRA Board Meeting 3:30 p.m., 1584 Hadley Avenue North * Oakdale January 21 - Plat Commission 8:30 p.m., Washington County Government Center January 21 * MICA 5:30 p.m., River Oaks Golf Club * Cottage Grove January 22 - Community Corrections Advisory 7:30 a.m., Washington County Government Center January 22 - Resource Recovery Project Board 8:30 a.m., 100 Empire Drive, Suite 100 * St. Paul ********************************'****-************************************ Washington County Board of Commissioners Consent Calendar * January 20, 2004 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. .The following items are presented for Board approval/adoption: Administration A. Approval to appoint Dan Hartman to the Workforce Investment Board as an Economic Development Representative to a first term expiring June 30, 2005. Community Services B. Approval of the 2004-2007 contract with Human Services, Inc., New Choices "for recovery programs for adult and adolescent primary outpatient chemical dependency treatment. C. Approval of the 2004-2007 contract with We Care Counselirig, Inc., for primary outpatient chemical dependency treatment. D. Approval of the 2004-2007 contract with Haven Chemical Health Systems, LLC (dba The Haven), in Woodbury for primary outpatient chemical dependency treatment for adult,s, E. Approval of the 2004-2007 contract with Avalon, Inc., for adult primary outpatient chemical dependency treatment. F. Approval to accept one-time only grant funds from the Department of Human Services for Children's Mental Health Services. Public Health and Environment G. Authorization to enter into an agreement with May and New Scandia Towrishipsto provide operation and maintenance services to the 201 collector systems. .. Authorization to enter into an agreement with the Board of Water and Soil Resources f.or hallenge Grant Funds in the amount 'of $60,450 to integrate groundwater and surface water management in southern Washington County. 2 I. Authorization to execute an agreement with the University of Minnesota for providing Minnesota Extension programs locally and employing County Extension staff. Transportation and Physical Development J. Approval of amendment for Met- Council grant agreement No. SG-02-184 in the amour1tof ,.. $500,000 for acquisition within Big Marine Park Reserve. K. Award bid for provi~ion of 2004 vehicle fuel supply to the lowestresponsiple bidder, Yocum Oil Company, conditioned upon the execution of a contract as required,bylaw. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e.:.mai1: pat.raddatz@co.washington.mn.us 3 . '. Diane Ward From: ~ent: .~o: Subject: Pat Raddati [Pat Raddatz@co.washingtbn.mn,us] Thursday, January 08, 2004 11 :59 AM Pat Raddatz Washington County Board Agenda - 1/13/04 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda January 13, 2004 * 9:00 a,m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 -Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is list.esl on, this , agenda. Persons who wish to address the Board must fill out a comment. card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant toan issue that is part of Washington County's responsibilities. The .chair may also limit the number of individual presentations to accommodate the scheduled agenda i terns., ,.3. 9: 10 - Consent Calendar 4. 9:10 - Transportation and Physical Development * Don Theisen, County Engineer Traffic Control Signal at Intersection of CSAH 10 and Heron Avenue,Oakdale 5. 9:20 - General Administration" Jim Schug, County Administrator Library Board Appointments 6. 9:30 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result,insubstantiye board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:50 - Adjourn 9, 9:55 to 10:25 - Board Workshop with Information Services Update on HIPAA Privacy Requirements 10. 10:25 to 11:10 - Board Workshop with Community Services .iSCUSS the Inheritance Clause Utilized in Community Land Trust Ground Leases 11. 11:10 to 11:55 - Board Workshop with Transportation and,Physical Developmef,lt, 1 Discussion on Environmental Review Report for the North and South Shop and Plan for the South Shop ft Master ************************************************~****** ****.*** Meeting Notices . January 13~MELSA 12:,00 p.m., 1619 Dayton Avenue St. Paul January 13 - Rush Line Corridor Task For.ce 3:30 p.m., White Bear Lake City Hall January 13 - Mental Health Advisory Cquncil 4:00 p.m., Washington county Government Center January 14 - Metropol~tan 911 Board 10:30 a.m., 2099 Un~verslty Aveh~e W. * St. Paul January 15 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive * Woodbury January 15 - Minnesota Extension Committee 5:00 p.m., Washington County Government Center January 15 - Parks and Open Space Commission 7:00 p.m., Washington County Government Center *****************~***.* ****************~*~***.***,*.********************** Washington County Board of Commissioners Consent Calendar * January 13, 2004 Consent Calendar items are generally def~ned as items of discussion} and approved in one vote Commissioners may item(s) for discussion and/or se~ar~t~ action. routine business ,not requiring elect to pull a Consent calenda.., The following items are presented for13()ardapproval/adoption: Administration A. Approval of 2004 fees for washington County, Assessment, Taxpayer, Services and Elections B. Approval of res,olution, application .for lawful gambling exempt permit from'Ducks Unlimited, Hasting Chapter 208, to be used at the Point, Res,ta1.1rant in Denmark Township. Financial Services C. Approval of revision to Policy No. 2014, Petty Cash and Change Fund Transportation and Physical Development D. Approval of a budget amendment for the use of $37,608.88 ,in fund balance ,to pay back the City of Woodbury for overcharges on the County state Aid Highway 19 project that was completed in 2001. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 2 [lo-go]BoardWatch by Educate 834 Page 1 of3 Diane Ward From: EDUCATE 834 [questions@educate834.org] .nt: Saturday, January 10,20044:16 PM To: Diane Ward Subject: Educate 834 - BoardWatch - January 8, 2004 Meeting Educate 834 is sending you this email from an emaillist you have previously signed up for. To make sure we do not end up in your SP AM folder, please add our 'From' address (questions@educate834.org) to your Address Book. Also, please make sure we are added to your "Approved Senders" or "Safe Senders" list if applicable. To update/change your profile or unsubscribe: click here ate Ikdir:i1U>i'tc~'4!iij~~iy>>,<#xs.{!1.~ ~,'" [J BoardWatch by Educate 834 Independent News of the Stillwater District School Board With vestiges of a polarized election centered on the Jr. High student laptop initiative, the 2004 organizational meeting of the Stillwater Area Schools Board was held Thursday evening, January 8. In attendance were all seven directors, two student Board .bers and Superintendent Macy. (See footnote for listing of directors.) Our reporters observed a Board that must work hard at communicating not only with District residents, but also with each other. This observation was most evident during debate over whether to place recommendations of the 60-member Facilities and Land Use Task Force and Accountability Council studying building space use and programming on hold from Board and community discussion for at least 6 to 9 months 'to regain community trust,' as proposed by Ms. Hoffman and supported by Mr. Thole. Mr. Thole stated the community is not ready for a bonding request for new building and the Board would not approve one. Ms. Tollesfrud and Ms. Aronson, who participated on the Task Force, disagreed with the assertion the Task Force recommended new building over several alternatives identified to deal with a growing District student population and several schools at or above capacity for 2004-05. Planning for overcrowding, whether solved through boundary changes, school start-end times or new building, requires up to two years for community discussion and planning, they stated, and that community discussion should begin now. So began the workings of this new 2004 District 834 School Board. Report of the full meeting agenda follows. Board Organization: Results of elections: Choc Junker - Chairman; George Thole -Vice Chairman; Andree Aronson -Clerk; Christopher Kunze - Treasurer. Open Forum: Rich Tregilgas, a parent from Stonebridge Elementary, addressed the Board about school start and stop times at Stonebridge (9: 15-3:34) that negatively affect its student population. He presented a parent petition informing the Board that effective learning, safety, family and non-school peer time, and after school activities have all been compromised by start-stop time policy; and financial burdens have been placed on many families now requiring child care before and after school. Mr. Tregilgas asked the Board to address this transportation issue and approve earlier Stonebridge start and stop times for the 2004- 2005 school year. Technology: Mr. Keith Ryskowski, Director of District Technology, proposed (and it was approved) the formation of an Advisory Technology Task force of 10 to 12 members. The Task force will report to the Board in advisory capacity on current and future I'cations of technology in the district. It will follow the 1:1 laptop initiative and identify and review technologies available to . ve student achievement. Applications for those with a technology background will be available starting Friday, January 9th on tne istrict website. Director Concerns: 1/1212004 [logo]BoardWatch by Educate 834 Page:2 of3 . Mr. Kunze took issue with the Board policy statement referring to "Sanctioned Risk." Mr. Kunze stated "We are experimenting too often with our children's future. (References to curriculum changes, the Profile of Learning, all-day kindergarten, the 1: 1 laptop initiative. He stated some of these have been successful while others have failed.) Our District is 'cutting edge' on every new educational theory introduced, and our students are guinea pigs for the rest of the nation. I would like to see less 'sanctioned risk' and more proven techniques utilized to help this district to obtain the School B.'S goal of being in the top 1 %." The policy statement will be reviewed at a future date. . Directors discussed at length Ms. Hoffman's proposal to delay going to the community with the three proposals complied from recommendations of the Facilities and Land Use (FLAT) Task Force and Accountability Council, as discussed above. Directors disagreed on whether school boundary changes should be considered by the Board without community discussion; in fact, Directors disagreed on the fundamental issue of whether current school crowding warranted the Board 'investing time' at this point in time, as Mr. Thole stated. A divided Board will revisit this issue next week at its scheduled workshop. . . 1/12/2004 [logo]BoardWatch by Educate 834 Other Reports and Information: Page 3 of3 . Governor Pawlenty Certificate of Thanks to all paraprofessionals for the work they do in our schools. . Stillwater Medical Group (SMG) donated $20,000 to fund student chemical dependency programs, a collaborative effort of . the school district, law enforcement and County health agencies. . According to JP Leider, student Board member, there was dead cow found in the hamburgers at the high school. That's probably better than finding live cow in your hamburger! It was all a spoof in the school newspaper-nobody get excited. Apparently the kitchen staff wasn't humored. . Anna McMahon, student Board member, announced Battle of the Bands at the SAHS, parent-teacher conferences, basic standards writing tests, writing recognition awards program, and a diversity workshop by a Cambodian facilitator from Wilder Foundation. . Open Board positions requiring a member form the 834 School Board: Liaison with District 916; Teacher Administrator Board; The Partnership Plan; Schools for Equity in Education; Minnesota State High School League; TIES Consortium; Tri- District and Crosswinds (6067) Board; East Metro Integration Board; Minnesota School Boards Association; Minnesota Legislature; and the Council of Local Governments. . Mr. Thole referenced an article on page 6C of the 1/8/04 Pioneer Press entitled "My I Book Failed Me". He was concerned that the laptop programs in Stillwater would be using unreliable equipment or that the community might think that our schools were using a failed technology. Mr. Rykowski assured him that a different, newer model is used and is covered by an Apple Computer warranty. . Superintendent Macy asked to have the five broad goals of the District reaffirmed by the board for the 2004-05 school year. More information about these goals is available at the district website. Directors were asked to forward comments and suggestions to Dr. Macy, who will update the draft. The Board at its January 29th meeting will discuss goals. email: questions@educate834.org website: www.educate834.org .cate 834 5865 Neal Ave N # 134 Stillwater, MN 55082-2177 To update/change your profile or unsubscribe: click here Email list management powered by htto:IIMailerMailer.com . 1/12/2004 Page 1 of3 Diane Ward From: EDUCATE 834 [questions@educate834.org] Sent: Friday, January 16,2004 10:47 AM To: Diane Ward Subject: Educate 834 - January 2004 Newsletter . .- Educate 834 is sending you this email from an emaillist you have previously signed up for. To make sure we do not end up in your SPAM folder, please add our 'From' address (questions@educate834.org) to your Address Book. Also, please make sure we are added to your "Approved Senders" or "Safe Senders" list if applicable. Contents When did we stop seeing kids 1. 2. Did vou And start seeing school tax know? burdens . 3. Upcoming Educate 834 Kids help us remember that Meetin2: money is important, but not 4. School as important as learning, living and being with your friends. Board When we put our financial fears in their proper position- December below what our heart tells us is right- we'll do the best thing Meeting for the kids, and ourselves. Calendar 5. BoardWatch 6. Contact Information Did you know? for School Board Members MINNESOTA STATE CONSTITUION 7. ARTICLE XIII MISCELLANEOUS SUBJECTS Section 1. UNIFORM SYSTEM OF PUBLIC SCHOOLS. The stability of a republican form of government depending mainly upon the intelligence of the people, it is the duty of the legislature to establish a general and uniform system of public schools. The legislature shall make such provisions by taxation or otherwise as will secure a thorough and efficient system of . public schools throughout the state. 1/16/2004 Page 2 of3 Upcoming Educate 834 Meeting Monday, January 26,2004 7:00PM . Location Pending (check website for up-to-date information) Educate 834 Leadership Meeting - Open to All School Board December Meeting Calendar Thursday, January 15, 2004 4-6:30 p.m. Work-Study Session Location: Central Services Building Thursday, January 15, 2004 7:00 p.m. Board Site Visit - Discussion Location: Lily Lake Elementary Thursday, January 29, 2004 7:00 p.m. Board Business Meeting Location: Central Services Building Thursday, February 5, 2004 7:00 p.m. Board Site Visit - Discussion Location: Lake Elmo Elementary . BoardWatch You recently received one of the first BoardWatch email bulletins providing Independent News on the Stillwater District School Board. We all lead busy lives and cannot always attend School District 834 board meetings. Rest assured with BoardWatch you will not miss a beat. Contact Information for School Board Members Board member Contact Information (click here) Educate 834 5865 Neal Ave N # 134 Stillwater, MN 55082-2177 email: questions@educate834.org . Educate 834 Website (click here) To unsubscribe/change profile: click here. 1/16/2004