HomeMy WebLinkAbout1997-06-17 CC Packet
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REVISED AGENDA **
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-15
Stillwater Public Library, 223 N. Fourth St.
June 17, 1997
SPECIAL MEETING
REGULAR MEETING
4:00 P.M.
7:00 P.M.
4:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
1. Review and update of Lowell Park Plan and Aiple property concept plan
2. Update and direction for St. Croix Sports Complex
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - June 3, 1997, Regular and Recessed Meetings
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
l. Tom Warth - Update on status of Sister City relationship with Jinja, Uganda
2. David Paradeau - Request for improvement of railroad track and adjacent property
3. Denise Boczek - Request for permit, St. Croix Catholic School Annual Marathon, October 4, 1997
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed.
CONSENT AGENDA *
1. Resolution 97-139: Resolution: Directing Payment of Bills.
2. Contractors Licenses: Miller Excavating, Stillwater; Proforma Roofing, Houlton, WI; Nordling
Construction Co., St. Paul (new); Prowood Signs Inc, & Edison Division, Long Lake, MN; Kuehn
Excavation, White Bear Lake, MN; Du-Max Custom Counter Tops & Misc. Carpentry, Stillwater;
Ritzer Excavating, Stillwater (Renewals)
3. Resolution: Proposal Request 32-1, City Hall construction project
4. Authorization to attend MN Municipal Clerks seminar - City Clerk
5. Install privacy fence for portable restroom at Benson Park
6. 3.2% temporary on-sale license - Music on the Waterfront
7. Purchase of cellular phone - Police Dept.
8. Approval of form of public notice of intention to reconvey city land
9. Authority to Dispense: JEMA Pub, Inc., for Taste of Stillwater (City of Stillwater Chamber of
Commerce)
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
City Council Meeting 97-15
June 17, 1997
. PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider the Stillwater Annexation Area
Alternative Urban Areawide Review (AUAR)
Notice of the hearing was placed in the Stillwater Gazette on June 6, 1997.
UNFINISHED BUSINESS
1. Yacht Club variance request - Adoption of findings
2. Reconsideration of agreement for parking improvement to UBC parking lot
3. Approval of fire contracts (Resolution)
4. Consideration of purchase of land from Railroad in Downtown
5. Second reading of ordinance amending the Wild Animal Ordinance in City Code, Section 27.01.
NEW BUSINESS
1. New on-sale wine license - D & D of Minnesota, Inc., DBA Famous Dave's BBQ (Resolution)
2. Ordering environmental study for Olive and 2nd Street parking lot (Resolution)
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3. Presentation of feasibility study for Croixwood Boulevard
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
* * Items in italics are additions to the agenda
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MEMORANDUM
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Mayor and City Council
Steve Russell, Community Development Director V
DA: June 11, 1997
RE: REVIEW OF LOWELL PARK RENOVATION PLAN
Background:
The Lowell Park Renovation Plan was adopted by the City Council on October 20, 1992. The adoption
culminated a year long planning effort coordinated by city planning staffwith broad downtown and overall
community involvement. The Heritage Preservation Commission, Parks Board and Port Authority had primary
roles in developing the plan.
Bill Sanders from the consulting planners hired by the city will be at the workshop to present the plan. Briefly,
the Lowell Park Renovation Plan uses the original Morrell and Nichols Master Plan (1918) commissioned by
Elmer Lowell as inspiration and direction in park planning (page 2).
The Lowell Park Master Plan begins on page 13 ofthe enclosed plan document and runs through page 53. In
developing the plan, critical areas of consideration were pedestrian and vehicle circulation (pp. 13-17),
.r:.reation opportunities (p. 19), flood plain environment and plant list (pp. 20-21) and park maintenance and
.urity (pp. 22-23).
The Lowell Park Master Plan diagram is shown on pages 14-15. The plan is composed of several activity areas
with a complementary yet distinct character for each area. The character sketches that appear on pages 25-53
are examples and recommendations of eventual improvements to those areas. As you will notice on the master
plan, Mulberry Point becomes a key activity area moving the performance area from the south to Mulberry
Point. The consultant will present sketches of the activity area at meeting time.
Since master plan adoption, the phase I levee wall project has been implemented with phase II probable in 1997-
1998. The Lowell Park Master Plan was used to provide design direction for the reconstruction ofthe wall and
other related improvements. Construction plans for phase II also incorporate master plan design elements.
Besides Lowell Park, the master plan considered the Kolliner Park property and the Aiple property. Appendix
D-l provide a preliminary analysis of the Aiple site and provides design guidelines and a list of preferred site
uses. An Aiple property conceptual master plan is shown on page D-IO.
Recommendation: Receive presentation of Lowell Park Master Plan and direct staff to prepare options for
preparing Aiple property master plan as a part of the St. Croix River Park and Open Space System.
Enclosure: Lowell Park Renovation Plan.
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 . P.O, Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641
J T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO:
Mayor, City Council and Staff
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David T. Magnuson, Stillwater City Attorney ~
FROM:
DATE: June 1l, 1997
SUBJECT: Aiple Property
Since the Aiple property is part of Tuesday afternoon's workshop, I though a brief memo to the
City Council with regard to the Aiple property might be in order. By way of review, the Aiple
Lease will terminate by its terms on December 22, 1998, and at that time, any buildings and
other improvements left on the property will become property of the City.
In anticipation of that event, it would be my recommendation that the City have an
environmental review of the property undertaken soon. I recommend this because of the
possibility that some kind of environmental cleanup might be needed and it would be prudent to
consider the cost associated with this at our earliest convenience. This would also allow the City
to assess the responsibility for this cleanup in an orderly fashion since if there are contaminants,
claims against any generators should be evaluated. Please let me know if anyone has any further
questions.
DTM/ds
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO: Mayor, City Council and Staff
FROM: David T. Magnuson, Stillwater City Attorney ~V
DATE: June 11, 1997
SUBJECT: Elmore Lowell Trust
Since Lowell Park is the subject of the afternoon workshop, I thought it appropriate to update the
Council on the status of the Elmore Lowell Trust.
The Trust provides that both principal and income can be used for the maintenance,
beautification and improvement of Lowell Park. Our concern is that the amounts that remain
undistributed on August 11, 1999, will be distributed to the heirs of Elmore Lowell and so it is
important to consider making a wise decision on the expenditure of this money during the time
when it is available.
As oftoday's date, the principal amount in the trust is $195,764.00. If the Trust were liquidated
in the present market, even though the sums of the assets are long term bonds, the principal
amount would not be reduced appreciably, but with fluctuating interest rates this could change.
Although the Trustee is the Firstar Bank, in my opinion purchase of the railroad land adjoining
Lowell Park, south of Chestnut Street would qualify as a Lowell Park "improvement". If the
Council is interested, we would obtain the Trustee's written approval before entering a binding
contract for purchase of the railroad land or, for that matter, any other Lowell Park beautification
or improvement that might be given approval by the City Council.
DTM/ds
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MEMORANDUM
Mayor and City Council
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Steve Russell, Community Development Director
DA:
June 12, 1997
RE:
UPDATE ON SPORTS COMPLEX
This report updates the city council on the status ofthe St. Croix Sports Facility project and requests direction for
proceeding with the construction of the Phase I project and development of plans and funding for the second, Phase
IT, community center part ofthe project. The report will first describe the Phase I component of the project in terms
of costs, identified funding sources and city financial responsibility. The current schedule for Phase I construction
calls for construction to begin September 1997 with a Fall 1998 opening ofthe facility.
For the Phase IT community center part ofthe project, several areas need further development. The activities or uses
housed in the center need to be determined with an eye on broader community financial support for the project. The
National Guard's involvement in the project must be determined. These issues are addressed in the second following
section of this report.
The community center master plan and sports complex Phase I and Phase II plans are attached.
he Phase I sports complex plans were presented and approved at the city council meeting of January 28, 1997.
The plans include a hockey arena with seating for 1200 spectators and a two soccer field fieldhouse. The cost of
Phase I is $5,526,000 (see Phase I construction costs, Attachment "A").
The St. Croix Sports Commission has raised $3,627,000 as listed in Attachment "B".
The city's financial advisor has estimated the bonding requirements to finance the Phase I sports complex.
Attachment "C-1" shows the bonding schedule. The city's responsibility, assuming pledge payment, is
approximately $240,000 a year for the 20-year bond term.
In addition, the finance director has indicated concerns and effects of city bonding for the Phase I project (see
Attachment "C-2".
A construction schedule has been developed to accomplish a Fall 1998 opening ofthe Phase I facility. The schedule
calls for the completion of plans and specs by August 12 and construction to begin September 24, 1998 (see
Attachment "D").
Community Center/Training Center. Phase II
The community center/training center includes National Guard involvement. At the January 28th meeting, General
8Blanc expressed concern for the master plan design and position of the armory in the complex. Subsequent to
..t meeting, the Minnesota State Building Commission released $15,000 that was matched by the city to
Incorporate the design of the training center in the sports complex. The training center plans have been prepared
and are included in the area shown on the sports complex map as Map 1. The costs of community center/training
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center is estimated at $7,794,600. Of that number, the National Guard would pay $3,850,000 leaving roughly $4
.lion to be paid by other sources (Attachment"E")..
.e Minnesota National Guard has established the Stillwater Training Center as its highest priority for a new
facility. Federal funds have not been available for new armories for the past three years and none will be available
this year (1997) according to the city's legislative consultant. Next year the National Guard plans to approach the
state legislature for state bond money to build the training center. If this new approach is successful, funds for the
facility could be available July 1998.
In order to construct the Phase I project, approval from the National Guard will be necessary because the land that
the Phase I sports complex sits on is owned by the National Guard. The master plan for the entire 16 acre site shows
how the training center can be coordinated with other community center buildings and activities on the site so
national guard approval is probable.
Where do we go from here?
If the Phase I time line is to be met and the physical design ofthe Phase I sports complex remains as designed and
the city decides to proceed with Phase I, then the Compass report provides direction on how the city should proceed
with the community center Phase II project. Many ofthe Compass suggestions require broader community input
and interest in the center resulting in broader community support in terms of use and financial contributions.
Compass report suggests that a new sports commission be formed with members from prospective users or
.ntributors groups. This would provide more direct community input in the uses accommodate in the center. For
ample, an aquatics facility has been mentioned as a possible element of a community center. There is not enough
room for such a center with the public works facility in the master plan area. It is suggested that if a new sports
commission is formed, the pubic works facility be removed from the site for planning and site programming
purposes. This would allow the new commission more flexibility in designing the community center.
This process of engaging the community in planning for the community center is critical for support and financing
for the project. It would be appropriate to have Mr. Balentine assist the council and staff in developing the
community participation process so it coordinates with the fund raising phase ofthe project. Attached to this memo
is Attachment "F" provided by the Compass that identifies some of the actions and activities that would be part of
a successful community involvement fund raising effort.
Other project options could be developed if the time line for construction of Phase I is delayed or the design of the
sports complex is modified (resulting in a delay in project construction).
Recommendation: Direction on proceeding with Phase I sports complex project construction and direction to
formulate a detailed strategy to involve the broader community in the design and financing of a Phase II community
center.
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BOULEVARD
CURVE
CREST
MASTER PLAN
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PHASE ONE PLAN
(PHASE TWO SHADED)
PHASE TWO PLAN
ST. CROIX VALLEY SPORTS COMPLEX
Ankeny Ken ArchItects. P."'. / Stefan Lamln Auoclate.
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. ATTACHMENT "A"
CONSTRUCTION COSTS PHASE I
6-17-97
1. Ice Arena (original) $ 2,553,880
2. Fieldhouse (original) $ 1.546.120
Subtotal: $ 4,100,000
3. Additional Site Cost
3.1) Ponding $ 50,000
3.2) Landscaping (including public sidewalks $ 250,000
3.3) Parking Lot Lighting $ 100,000
3.4) Market Place Design Upgrades $ 75.000
Subtotal: $ 4,575,000
4. Architect Fees $ 275,000
. 5. City of Stillwater Costs (Civil Eng. - EA W-
Soil Tests - Bldg. Tests, etc.). $ 50.000
Subtotal: $ 4,900,000
6. Upgrades - Ice Arena
6.1) Increased Width (1200 seating) $ 200.000
Subtotal: $ 5,100,000
7. Upgrades - Fieldhouse
7.1) One Field to Two Fields $ 426.000
Total: $ 5.526.000
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Sports Commission Fund Drive Results
(Excluding Land)
6-17-97
1. Corporations (Founders)
2. Business (Regular)
3. Special Gifts (Individual)
4. Foundations
5. City of Stillwater (TIF)
6. Local Units of Government
7. School District 834
8. Hockey Association
8.1) Cash Pledges (Fees)
8.2) ~ Donations (Board Sales)
8.3) ~quity"
8.4) Pledges (Original Collected)
9. Soccer
9.1) Pledges
9.2) Capital Donations
10. Mighty Ducks - 1996 Pledges
11. Operation "97"
11.1) An Evening with the Minnesota Twins
Subtotal:
12. Future
12.1) Might Ducks - 1997 Pledge
13. Potential Losses
13.1) Hockey Board Sales
13.2) Soccer Pledges
Subtotal:
14. Unpaid Pledges (4%)
Total:
ATTACHMENT "B"
$ 205,000
$ 25,152
$ 63,068
$ 925,000
$ 1 ,000,000
$ 289,640
$ 167,717
$ 550,000
$ 240,000
$ 120,000
$ 17 ,546
$ 157,813
$ 50,000
$ 125,000
$ 7 .486
$ 3,942,802
$ 125,000
$ (240,000)
$ (50.000)
$ 3,777,802
$ (151.112)
$ 3.626.690
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City 01 StiUwater. Minnesota
Gl!tneral Obligation Sports Facility Bonds. Series 1991
4-H4cH~~
1/ C.I'-I
Revised Project Costs. 20 Year Repayment
Bonds Dated:
Mature:
211/1997
12/1
Debt Service Capitalized Surplu!
Year Principal Rates Interest Total Pledges Interest Total (Deficit)
(1) (2) (3) (4) (5) (6) (7) (8) {9if
1997 218,1e7 218,167 218,167 218,167
0,
1998 475,000 3.85% 261,800 736.800 497,751 497.751 (239,045)/
1999 485,000 4.00% 243,513 728,513 488.462 488,462 (240,051)!
2000 490,000 4.15% 224,113 714,113 474,547 474,547 (239,565;1
2001 510,000 4.30% 203, n8 713,n8 475,398 475,398 (238,380) i
2002 300,000 4.40% 181,848 481.848 240,801 240,801 (241.047)/
2003 270,000 4.50% 168,848 438,648 201,759 201,759 (236,689)
2004 285,000 4.60% 156,498 441,498 202,774 202,774 (238,724) .
2005 230,000 4.70% 143,388 373,388 135,100 135,100 (238,288) I
2006 245,000 4.80% 132,578 377,578 136,240 136,240 (241,338)
2007 195,000 4.90% 120,818 315,818 77.857 n,857 (237,961)
2008 205,000 5.00% 111,263 316,263 77,857 n,BS7 (238.406)
2009 215,000 5.10% 101,013 316,013 . n,857 77,857 (238, 'l5€j
2010 225,000 5.20% 90,048 315,048 n,857 77,857 (237,191)
2011 240,000 5.30% 78,348 318,348 77,859 n,859 (.240,489j
2012 175.000 5.35% S5,628 240,628 0 (240.628)
2013 iS5,OOO 5.40% S6,265 241,265 0 (241,265) !
2014 195,000 5.45% 46,275 241,275 0 (241,275)!
2015 205,000 5.45% 35,648 ~40,648 0 (240,648)
2016 215,000 5.00% 24,475 239,475 0 (239.475}
2017 230,000 5.50% 12.650 242,650 0 (242,650)
Totals 5,575,000 2,676,754 8,251,754 3242--,-'19 218,167 3.460.286 (239,573)
(Average)
Bond Years
Average Mat
Net Interest Rate
53,105.83
9.53
5.15%
Annual Interest
Discount @ 1 %
Tctal Interest
2,676.754
55,750
2,732,504
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MEMORANDUM
A-fffH1~
I' AJ II
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TO:
Mayor and City Council
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FROM:
Diane Deblon, Finance Director
DATE: June 12, 1997
SUBJECT: Sports Complex Financing
Background
As you may recall, the attached schedules were presented for your information in January 1997.
The approximate funding shortfall translates into a $240,000 per year tax levy. (See attached
sheets. )
Analysis
On Tuesday, June 10, the Sports Complex Commission recommendations were provided with
the following as key points/issues as I understand them:
1. The complex would be expanded to a broader community use.
2. The project would be split into Phase I & Phase II.
3. Compass Development would work on Phase II funding only.
4. The cost to construct Phase I has not significantly changed from earlier estimates.
5. The contributions/pledges for Phase I has not significantly changed from earlier
estimates.
6. The cost to construct Phase II is approximately 7.5 million.
With the bond issue sale last week, the following are the key points/issues from Moody's that
you should be aware of:
1.
The spending of over 1 million in general fund balance significantly reduces the
City's flexibility for the future.
A general fund balance of less than 2 million that would require internal/external
borrowing would eliminate the City's flexibility.
The City of Stillwater has a very high debt per capita right now. (Without
additional debt contemplated for utilities in the annexation area and the sports
complex.) .
The City of Stillwater should carefully consider the "necessities" it will be
financing with future bonded debt.
Legal Debt Margin allows for approximately 4.5 million in additional debt and
how much will be left available for emergencies?
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Conclusion
There is a limit on the amount of debt the City can incur. (Whether that is explicit as in the
Legal Debt Margin allowed by State Statutes or the implied limits that allow the City to maintain
an A2 bond mting.) The Sports Complex financing should be carefully considered before
proceeding.
Recommendation
If the Sports Complex Phase I is your #1 priority and necessity, then proceed. If something else
that requires bonding is your #1 priority and necessity (i.e.-utilities in annexation area or 1), then
. stop and review the Sports Complex alternatives presented previously.
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MEMO
TO: MAYOR & CITY COUNCIL
DIRECTOR .J;; ~
FROM: DIANE DEBLON. FINANCE
DATE: JANUARY 28. 1997
SUBJECT: UPDATE ON SPORTS COMPLEX FINANCING
Attached are the updated schedules prepared by Mr. Langness for the
increase in project scope and size for the Sports Complex. Schedule A is
a revised estimate of Bond Issue size in the amount of $5.575,000.
Schedule B is a revised estimate of the annual shortage the city would be
guaranteeing and assumes no changes in the estimate of current pledges
and revenues. The average shortfall is approximately $240.000 for a
period of twenty years.
For your information and a perspective on the tax levy impact. this would
cost a residential homeowner $31.81 per year and if it were effective for
payable 1997 the residential property taxes would have increased 5.1%
.rather than decreased 1.9%. (For comparison purposes. you can assume a
similar impact for payable 1998 property taxes. )
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city of Stillwater, Minnesota
General Obligation Sports Facility Bond&, Series 1997
Composition of Bond Issue
Revised Project CO&ts
Sports Arena (Including Outdoor Rink)
Fieldhouse
Site Costs - Additional
Upgrades - Ice Arena
- Fieldhouse 1 to 2 fjeids
.. Fieldhouse 2 to 3 fields
Testing
Architectural Fees
Contingency
Fund Drive Expense
Capitalized Interest - 9 mos.
Working Capital - 2 mos
Total Project Costs
Less 1996/97 Pledges
Net Required
Underwriter's Discount
Costs of Issuance
Total Bond Issue
Prepared by: Sprtnga:ed Incorporated (1127197)
$2,553,880
1,546,120
475,000
200,000
426,000
331,000
50,000
275,000
100,000
40,000
218,167
100.000
$6,315,167
(832,412)
$5,482.755
. 55.750
36,495
$5.575,000
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City of StHJwater. Minnesota
General Obligation Sports Facility Bonds, Series 1997
Revised Project Costs .. 20 Year Repayment
Bonds Dated:
Mature:
211/1997
12/1
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Debt Service Capitalized Surplus
Year Principal Rates Interest Total Pledges Interest Total (Deficit)
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1997 218,167 218,167 218,167 218.167 0
1998 475,000 3.85% 261,800 736.800 497.751 497,751 (239,049)
1998 485,000 4.00% 243.513 728,513 488,482 488,462 (240,051)
2000 480,000 4.15% 224.113 714,113 474.547 474,547 (239.566)1
2001 510,000 4.30% 203,778 713,ne 475,398 475.398 (238,380)1
2002 300,000 4.40% 181,848 481.848 240,801 240,801 (241,047)
2003 270,000 4.50% 168,648 438,648 201.759 201,759 (236,889)
2004 285,000 4.60% 156,498 441,498 202,774 202,774 (238,724) ,
2005 230,000 4.70% 143,388 373,388 135,100 135,100 (238,288)
2006 245,000 4.80% 132,578 377,578 136,240 136,240 (241,338)
2007 195,000 4.60% 120,B18 315,818 77,857 n,B57 (237,961)
2008 205,000 5.00% 111,263 316,263 77,857 n,857 (238,406)
2009 215,000 5.10% 101,013 316,013 n.8S7 77,857 (238,15€j
2010 225,000 5.20% 90,048 315,048 n,857 77,857 (237,191)
2011 240,000 5.30% 78,348 31 B,348 77,859 n,859 (240,489j
2012 175,000 5.35% 65,628 240,628 0 (240,628)
2013 185.000 5.40% 56,265 241,265 0 (241,265) I
2014 195.000 5.45% 46,275 241,275 0 (241.275)
2015 205,000 5.45% 35,648 240,648 0 (240,648)
2018 215,000 5.50% 24,475 239,475 0 (239.475)
2017 230,000 5.00% 12,650 242 650 0 (242,650)
Totals 5.575.000 2.676,754 8251.754 3.242119 218.167 3.460.286 (239 573)
(A verage)
Bond Years
Ave(age Mat
Net Interest Rate
53,105.83
9.53
5.15%
Annual Interest
Discount @ 1 %
Tctallnterest
2,676,7S4
55,750
2,732,504
. P"'1*ed by. sprlngGted Incorporated (1127/57)
STILLICEXLS
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LEGAL DEBT MARGIN
As of June 12, 1997
Estimated Market Value
Legal Debt Margin:
Debt Limitation - 2% of estimated market value
Total Bonded Debt
Less: Improvement Bonds
TIP Bonds
Total Debt Applicable to Limitation
Legal Debt Margin
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$24,835,000
($6,660,000)
($9,925,000)
$639.460.800
$12,789,216
$8,250,000
$4.539.216
Programming
Predt:sign ,
Working Group Meeting - review programminglpredesign
Programming
Predesign
Steering Committee Update on programminglpredesign
7:00 at Stjllwater Public Library
Ad H9c Committee Meeting - review of programminglpredesign
Neighborhood Meetingl Ann Bodlivick Seniors Group
Compass Report Available
Working Group Meeting - review of programminglpredesign
Public Presentation .
Possiblity for news release with updated plans showing with/without Training
Facility Options
MN Armory Natl. Guard decision needed on Training Center Facility
for Fall 1997 Construction
Working Group Meeting - review completion ofprogramminglpredesign
Compass Report and MN Armory NatL Guard decision
City Council Approval of Compass to proceed on fund rasing,
direction of project with/without Training Facility
June 10 New Release of plans, elevations with project update
June 10 - August 12 Prepare Final Plans and Specs
July 7 HPC Approval of Plans and Specs
July 28 Planning Approval of Plans and Specs
August 12 City Council Approve Final Plans and Specs
August 12 - September 16 Bidding
September 23 City Council Approval of Constuction Contract
September 24 Construction Begins
September 1, 1998 Ice Arena Completion
November 1, 1998 Field House Completion
.
April 1 - 17
April 17
April 18 - May 30
April 28
May 8
May 8 - 30
May 15 - 30
May 22
May 22 - June 10
May 30
June 5
.
June 10
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4-f(4C-1f ~ ~ If
SCHEDULE
St Croix Valley Sports Complex
Ice Arena, Field House, Training Center
lS:ATIONAL GUARD COMMUNITY AND TRAINING CENTER
ST. CROIX V ALLEY AREA STn.LW ATER, MN 4.21.97
BUILDING AREA SUMMARY
RJNCTION GROSS AREA
101 LOADlNC ooc:x 4,000
102 STORAGE AREA 615
103 OPPICE/SiORAGt!. um
NATIONAL GUARD AREA TOTAL 7,315
104 KITCHEN 1,325
105 DOUBU: GYM 16,000
106 MENS LOCKER ROOM 1,000
107 WOMENS LOCKER ROOM l.OOQ
N.G./ coMMt1NITY SHARED AREA TOTAL 19,325
108 COMMUNTI'Y MEETINC HAlL 2,500
109 coMMUNfIY CONFERENCE ROOM 1,000
110 COMMUNITY CONFERENCE ROOM 1,000
111 COMMUNITY CHILD CARE 82Q
coMMUNITY I TENANT AREA TOTAL 5,320
100 LOBBY SPACE 3,150
CIRCULATION ~
COMMON AREA TOTAL ~
~TFLOORTOTALSFAREA 40,010
---l
201 NATIONAL CUARD OFFICE 9,850
202 NATIONAL CtJARD TRAINlNC ROOM 2.SOO
NATIONAL GUARD AREA TOTAL 12,350
203 EXERCISE I TRAa:: 1Q..ZQQ
N.G./ COMMt1NITY SHARED AREA TOTAL 10,700
204 COMMUNITY CLAS5RCX>M 1,500
205 COMMUN11Y CLASSROOM MOO
COMMt1NITY I TENANT AREA TOTAL 2,900
CIRCULATION ~
COMMON AREA TOTAL 4.9001
I
SECOND nOOR TOTAL SF AREA 30.850 [
TOTAL BUILDING AREA 10,860
'UILDING AREA SUMMARY:
NATIONAL GUARD TOTAL AREA - } 19,665
N.C. I COMMUNITY TOTAL AREA 30,025 ---1
COMMUNITY TOTAL AREA 8,220
COMMON TOTAL AREA 12,950
ESTIMA TET'\ wucnON LU::' J-: ___
$)10 / SF (70~ SF) = $ 7,794,600 i
~ =------ ,-
STEFAN I LARSON ASSOC.
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Ankeny Kell Architects, P .A.
Stefan / Larson Associates
6124391179
P.82
k~H(1urvrt="
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I
i-
T
COMPASS
4ft ~ M.t n.Jt" p'
Consultants For Institutional Advancement
Saint Croix Sports Facility
Fund-Raising Strategy
Actions required prior to fund raising
D New Sports Commission members
D Community input on facility design
D Community Center final design
D Armory status finalized
D Sports Associations negotiations
D Finalized operating and construction costs
D Additional land requirements
D Public works facility location decision
D United Way black out period
D Managing project authority finalized
Fund raising support activities
D Organization of volunteer teams
D Public relations campaign
D Campaign materials
D Campaign presentations
D Municipal presentations
Communitv Fund Raising activities
D Corporate business phase
D Special events activities
D Breakfast, luncheon pledge series
D Senior drive
D Neighborhood drives
D Direct mail
Campaign parameters
D Gifts pledged over a three-year pledge period
D Acknowledgment of four gift levels
D $100 gift
D $500 gift
D $1,000 gift
D $10,000+ gift,
4620 West 56th Street · Minneapolis, Minnesota 55424 · Phone/Fax (612) 929-6309
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.
14
MEMORANDUM
TO: Mayor and Council
FROM: City Coordinator
SUBJECT: Capital Improvement Program
DATE: June 13, 1997
Accompanying this memo is the "consensus" prioritization of the Potential Projects part of the 5 year
CIP. I did not fInish the revenue source schedule in time for the packet I will try to have the schedule
delivered to you by Monday night. I can discuss the CIP with you at the meeting Tuesday.
..
4(A
CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Potential Projects
Council Consensus Ranking .
Years 1998 - 2001 = revenue designated projects
Project Title
1998. unfunded
Ice Arena/Community Center $6,000,000
Public Works Facility $1,500,000
Lily Lake Pump Station $105,000
Match Donation Pioneer Park $150,000
Environmental Clean up $100,000
Armory $1,000,000
Downtown Lighting $950,000
New Construction Pioneer Park $150,000
Parking Ramps $1,500,000
Prison Wall Repairs Phase I $200,000
Disc Golf $100,000
1998. revenue designated
Annexation Area - Trunk
Hwy 36 Frontage Impr
Sidewalk Rehabilitattion
Curve Crest Mill Overlay
98th Street Imp. S. 1st St
Industrial Park Lighting
Elm Street Ravine
1999 - unfunded .
Purchase 30 acres/annexation area $600,000
Environmental Clean Up $100,000
Purchase Athletic Field from ISO $275,000
New Library Branch $1,500,000
1999. revenue designated
1999 Street Improvements
Annexation Area Trunk
1999 Sidewalk Rehabilitation
Holcombe Sidewalk
Hazel Street Ravine
2000 - unfunded
Environmental Clean Up $100,000
Prison Wall Repairs Phase II $300,000
2000 - revenue designated
2000 Street Improvements
Annexation Area Trunk
Lily Lake Storm Sewer
2000 Sidewalk Rehab
2001- unfunded
Build park - Aiple property $800,000
North Hill sewer $3,000,000
Environmental Clean Up $100,000
Rebuild Lowell Park $6,000,000
2001 - revenue designated
2001 Street Improvements $1,000,000
Annexation Area Trunk $1,000,000
2001 Sidewalk Rehab $60,000 .
Total unfunded improvements $11,755,000 $2,475,000 $400,000 $9,900,000
Total revenue-deslgnated improvements $4,140,000 $3,205,000 $2,210,000 $2,060,000
Grand Total $15,895,000 $5,680,000 $2,610,000 $11,960,000
13-Jun-97
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TO: Mayor and Council
FROM: City Coordinator
SUBJECT: 5yr CIP
DATE: June 16, 1997
MEMORANDUM
Accompanying this memo is the Potencial Financing schedule for the 5yr Potential projects CIP. The
schedule is based on the "consensus" prioritization submitted to me by the Council. I am also
submitting the Legal Debt Margin and The Cost of Various Bond Issues schedules prepared by the
Finance Director and previously submitted to you for your consideration. I will discuss this further
with you tomorrow.
-11~
CITY OF STILLWATER
CAP IT AL OUTLAY PROGRAM
Potential Projects
. Council Consensus Ranking
Years 1998 - 2001 = revenue-identified projects
Project Title
1998. revenue undetermined
Ice Arena/Community Center $6,000,000
Public Works Facility $1,500,000
Lily Lake Pump Station $105,000
Match Donation Pioneer Park $150,000
Environmental Clean up $100,000
Armory $1,000,000
Downtown Lighting $950,000
New Construction Pioneer Park $150,000
Parking Ramps $1,500,000
Prison Wall Repairs Phase I $200,000
Disc Golf $100,000
1998. revenue identified
Annexation Area - Trunk
Hwy 36 Frontage Impr
Sidewalk Rehabilitattion
Curve Crest Mill Overlay
98th Street Imp. S. 1st St
Industrial Park Lighting
Elm Street Ravine
. 1999. revenue undetermined
Purchase 30 acres/annexation area $600,000
Environmental Clean Up $100,000
Purchase Athletic Field from ISO $275,000
New Library Branch $1,500,000
1999 - revenue identified
1999 Street Improvements
Annexation Area Trunk
1999 Sidewalk Rehabilitation
Holcombe Sidewalk
Hazel Street Ravine
2000 . revenue undetermined
Environmental Clean Up $100,000
Prison Wall Repairs Phase II $300,000
2000 . revenue identified
2000 Street Improvements $1,000,000
Annexation Area Trunk $1,000,000
Lily Lake Storm Sewer $1.50,000
2000 Sidewalk Rehab "$60,000
2001- revenue undetermined
Build park - Aiple property $800,000
North Hill sewer $3,000,000
Environmental Clean Up $100,000
Rebuild Lowell Park $6,000,000
2001 - revenue Identified
2001 Street Improvements $1,000,000
Annexation Area Trunk $1,000,000
. 2001 Sidewalk Rehab $60,000
Total revenue undetermined improvements $11,755,000 $2,475,000 $400,000 $9,900,000
Total revenue-Identified improvements $4,140,000 $3,205,000 $2,210,000 $2,060,000
Grand Total $15 895,000 $5,680,000 $2,610,000 $11,960,000
16-Jun-97
CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Potential Projects - Financing
Years 1998 - 2001
= improvements wI
revenue identified
Project Property Service Special State
Total Tax Charge Assess. TIF Grants Contribution
1998 -revenue undetermined:
Ice Arena/Community Center $6,000,000 $1,925,000 $1,050,000 $250,000 $2,775,000
Public Works Facility $1,500,000 $1,000,000 $500,000
Lily Lake Pump Station $105,000 $70,000 $35,000
Match Donation Pioneer Park $150,000 $150,000
Environmental Clean up $100,000 $100,000
Armory $1,000,000 $500,000 $500,000
Downtown Lighting $950,000 $950,000
New Construction Pioneer Park $150,000 $150,000
Parking Ramps $1,500,000 $500,000 $500,000 $500,000
Prison Wall Repairs Phase I $200,000 $200,000
Disc Golf $100,000
1998 - revenue identified:
Annexation Area - Trunk $2,000;000 !i)!f Xi; $2,000,000 // ........ ... .. ..i\.. ....)\1'+;/..........
....' ../ ;;i;)"i.{
Hwy 36 Frontage Impr $700,000 +;"+,i /V/i"i. !II" ;<+\;;$450,000 ;;;;..... ...............r..../\/i ..+ $250,000 ../;+ // ...//
'x .
Sidewalk Rehabilitattion ;ii..... $60, 0..00 i.. /;)Vi..'i.$30;000; ::.'$30;000 ..; '.Iii" "i , '.. .. I....i..;..;/.. ...
...................+....i;;..i+ii..
Curve Crest Mill Overlay .i;.. $250,000 ;'!['f.i!.if;'{;;);;i;". ;...i"!i' tic!!; I;" $250,000 + ...........+ ....... ,i."
<i. "
98th Street Imp. S. 1st St $800,000 j; "x.' ... ....... $480,000 "(i..;;..;i/;; ..Xi" .;i.!/ li./..; $320,000 i.... ...+ ' ..... ......
Industrial Park Lighting $30,000 ji/+;i;f'.i +';ii'. ;;';; ;) ;.. ;;; II"i/"$20,000 .. $10,000 .......
Elm Street Ravine $300,000 I;;'.. ...........90,000 ';";+'.150,000 .. .... ..'
1/;"." .......60,000 ;...
Total revenue undeterm. improv. $11,755,000 $4,495,000 $0 $500,000 $3,235,000 $750,000 $2,775,000
Total revenue identified improv. ....$4~140:0()(). ij'L,!$600;OOO' i..... .~$1.5();O()0.... $3,130,000' ..ii;;.... $1 0,000; .. .. $250,000 $0
;.
Grand Total -1998 Improv. $15,795,000 $5,095,000 $150,000 $3,630,000 $3,245,000 $1,000,000 $2,775,000
cipoll
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Project Property Service Special State
Total Tax Charge Assess. TIF Grants Contribution
1999 - revenue undetermined:
Annexation Area Land Purchase $600,000 $600,000
Environmental Cleanup $100,000 $100,000
ISD Athletic Field $275,000 $275,000
Branch Library $1,500,000 $1,500,000
1999 - revenue identified:
Street Imp $1,000,000 ~OO,OOO cc;- $6.0.0,00.0
Annexation Area Trunk Utilities $2,.0.0.0,000 ....i... /t.. iti; ii $2,000,000
Ii: '.'
Sidewalk Rehab $6P,OOO 'i$30,O.oO iii //ii ii... . $3.0,00.0
i{ Xi' .i
Holcombe Sidewalk $4.0,.0.0.0 : ?j')i$20,.oO.o, iiii!{iii:' ..........T0D T0D ." $20,.00.0 ......
'ii..:iii
Hazel Street Ravine $1.o5;QOOii ii / ...:..... i $8.0,0.0.0 .---, $25,.0.0.0 Ii' i'
Total revenue undeterm. improv. $2,475,000 $2,475,000 $0 $0 $0 $0 $0
Total revenue identified improv. $3,205,000 .... $450,000 ~$80,OOO.i . '$2,675,000 $0 $0 $0
Grand Total -1999Improv. $5,68.0,.0.0.0 $2,925,.0.0.0 $8.0,.0.0.0 $2,675,.0.0.0 $.0 $.0
2000 - revenue undetermined:
Environmental Cleanup $100,000 $100,000
Prison Wall Repairs-Phase II $300,000 $15.0,000 $150,000
2000 - revenue identified:
Street Imp .. :.....: $1,.00.0,.00.0 iii .$4.0.0,.000 i'i.i..t ii <ii · 'i,i. $6.0.0,.00.0
Annexation Area Trunk Utilities $1,.00.0,.000 :i.(iii.?i.......i:::. .i'.::i /iit iTi.i '.i:':::'::':: '$1.000,0.0.0 '.'
iiii: '.
Sidewalk Rehab i: i$6.o,.o.oP $3.0,0.0.0 /i :/i:::"'i','::'$3.o,.o.o.o ':./:./i:.'
iii '.iiii ii
Lily Lake Storm Sewer iiii $15.0,.0.00' ::"ix::.i:..' '::.'{i{'i:i! $150,P.o.o ......
::N\!.i?i'i? ii .
Total revenue undeterm. improv. $400,000 $100,000 $0 $0 $150,000 $150,000 $0
Total revenue identified improv. $2;210;00.0 li:'$43.o,OOO i $150,000 ." /$1,630,000 .: / $0 $0 $0
Grand Total - 2000 Improv. $2,610,000 $530,000 $150,000 $1,630,000 $150,000 $150,000 $0
c;pe
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Project Property Service Special State
Total Tax Charge Assess. TIF Grants Contribution
2001 - revenue undetermined:
Aiple Property $800,000 $800,000
North Hill Sewer $3,000,000 $1,500,000 $1,500,000
Environmental Cleanup $100,000 $100,000
Lowell Park $6,000,000 $6,000,000
2001 - revenue identified:
Street Imp ..... $40(),OOO $600,000
'" ff ff
Annexation Area Trunk Utilities A"'A .... f.ff .........i'. $1,000,000
....~'l ii
Sidewalk Rehab ...- """""" .... .................A.... .......if $30,000
. fi
Total revenue undeterm. improv. $9,900,000 $1,600,000 $0 $1,500,000 $6,800,000 $0 $0
Total revenue identified improv. $2jQ$O;OOO fi... f>fi......i....V $1:630;000 f $0 $0 $0
Grand Total - 2000 Improv. $11,960,000 $2,030,000 $0 $3,130,000 $6,800,000 $0 $0
Grand Total 1998 - 2001 $36,045,000 $10,580,000 $380,000 $11,065,000 $10,195,000 $1,150,000 $2,775,000
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CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Expenditure and Revenue Summary
Project TVDe Estimated Year of Expenditure
1997 1998 1999 I 2000 2001
Operations $1,077,845 $1,075,600 $1,060,650 $900,950 $526,000
Potential Projects $2,341,000 $15,795,000 $5,680,000 $2,610,000 $11,960,000
GRAND TOTAL $3,418,845 $16.870,600 $6,740.650 $3,510,950 $12,486,000
Potential Financing:
Property Tax - Operations $1,077,845 $1,075,600 $1,060,650 $900,950 $526,000
Property Tax - Potential Proj $556,000 $5,095,000 $2,925,000 $530,000 $2,030,000
Service Charges $210,000 $150,000 $80,000 $150,000
. Special Assessments $932,000 $3,630,000 $2,675,000 $1,630,000 $3,130,000
TIF $450,000 $3,245,000 $150,000 $6,800,000
State Grants $160,000 $1,000,000 $150,000
Contributions $33,000 $2,775,000
TOTAL $3,418,845 $16,970,600 $6,740,650 $3,510,950 $12,486,000
I.
16-Jun-97
1
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LEGAL DEBT MARGIN
As of February 2, 1997
Estimated Market Value
Legal Debt Margin:
Debt Limitation - 2% of estimated market value
Total Bonded Debt
Less: Improvement Bonds
TIP Bonds
Total Debt Applicable to Limitation
Legal Debt Margin
$23,645,000
($6,175,000)
($9,925,000)
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$639,460,800
$12,789,2l6
$7,545,000
$5,244,216
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.imated
arket
Value
% Increase
Homestead Residential
$40,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
$225,000
$250,000
$275,000
$300,000
Apartments (1-3 Units)
$50,000
$75,000
$100,000
$200,000
.ents (4+ Units)
$100,000
$500,000
$750,000
$1,000,000
$2,500,000
Commercial/Industrial
$50,000
$75,000
$100,000
$200,000
$500,000
$1,000,000
$2,500.000
1996/1997
Net Tax
Capacity
$400
$500
$700
$1,080
$1.280
$1,780
$2,280
$2,780
$3,280
$3,780
$4,280
$5,280
$1,150
$1,725
$2,300
$4,600
$3,400
$17,000
$25.500
$34,000
$85,000
$1,500
$2,250
$3,000
$7,600
$21,400
$44,400
$113,400
CITY OF STILLWATER, MINNESOTA
COST OF VARIOUS BOND ISSUE OPTIONS
IMPACT ON VARIOUS PROPERTI~S
Issue Size $1 000 000 $1 000.000 $5 000 000 $5 000.000
Schedule A - 15 YRs. 8 -20 YRs. C - 15 YRs. o - 20 YRs.
Tax Rate 1.043% 0.887% 5.216% 4.437%
3.019% 2.560% 15.079% 12.820%
$4.17 $3.55 $20.86 $17.75
$5.22 $4.44 $26.08 $22.19
$7.30 $6.21 $36.51 $31.06
$11.26 $9.58 $56.33 $47.92
$13.35 $11.35 $66.76 $56.79
$18.57 $15.79 $92.84 $78.98
$23.78 $20.22 $118.92 $101.16
$29.00 $24.66 $145.00 $123.35
$34.21 $29.09 $171.08 $145.53
$39.43 $33.53 $197.16 $167.72
$44.64 $37.96 $223.24 $189.90
$?5.07 $46.83 $275.40 $234.27
$11.99 $10.20 $59.98 $51.03
$17.99 $15.30 $89.98 $76.54
$23.99 $20.40 $119.97 $102.05
$47.98 $40.80 $239.94 $204.10
. $35.46 $30.16 $177.34 $150.86
$177.31 $150.79 $886.72 $754.29
$265.97 $226.19 $1,330.08 $1,131.43
$354.62 $301.58 $1,773.44 $1,508.58
$886.55 $753.95 $4,433.60 $3.771.45
$15.65 $13.30 $78.24 $66.56
$23.47 $19.96 $117.36 $99.83
$31.29 $26.61 $156.48 $133.11
$79.27 $67.41 $396.42 $337.21
$223.20 $189.82 $1,116.22 $949.52
$463.09 $393.83 $2,315.90 $1.970.03
$1,182.76 $1,005.86 $5,914.94 $5,031.56
Tax Rate based on 1996/97 Net Tax Capacity of: $9,625,501
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MEMORANDUM
TO:
Mayor and City Council
cPP
FROM:
Diane Deblon, Finance Director
DATE: June 13, 1997
SUBJECT: 1997 Detail Budget Report for General Fund and Special Revenue Funds
Attached is a computer printout for the general fund (and other funds) that shows the detail
budget information thru May 31, 1997. Revenues are shown first and then expenditures by
department. General fund revenues total $1,574,123.94 and expenditures total $2,845,767.45
thru May 31, 1997. '
Page 1 thru 26 is the general fund detail, page 46 thru 49 is the library fund and page 50 thru 53
is the park fund.
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__~_____4~_~_. . --~-------~~-_._---... ----,ka....
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-14
June 3, 1997
REGULAR MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble at 4:30 p.m.
Present: Councilmembers Bealka, Cummings, Zoller and Mayor Kimble
Absent: Councilmember Thole
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Police Chief Beberg
Park Director Thomsen
City Engineer Eckles ,
Administrative Assistant Cordes
City Clerk Weldon
Press: Julie Kink, The Courier
Mike Marsnik, Stillwater
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STAFF REPORTS
l. Finance Director
Pursuant to Council direction, Finance Director Deblon reported a Request for Proposal
(RFP) for Bond Counsel services had been prepared and would be sent out next week if
Council approves. RFP's would be due back on July 1. Recommendation to Council
would be presented no later than September 30, 1997.
Motion by Councilmember Zoller, seconded by Councilmember Cummings approving for
circulation the Requests for Proposals for Bond Counsel services, as presented. All in favor.
(Thole absent)
2. Police Chief
Police Chief Beberg requested emergency lighting equipment for two squad cars;
preliminary breath tester; and the purchase of a laptop computer (on consent agenda).
.
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City Council Meeting No. 97-14
June 3, 1997
.
3. Parks & Recreation
Parks Director Thomsen requested authorization to hire seasonal laborers and lifeguards
and to purchase weed whips and push mowers. (on consent agenda)
4. City Engineer
City Engineer Eckles reported the sweeping of City streets is a month behind schedule
due to flood prevention/cleanup activities. He stated a contractor was hired to assist with
the sweeping but the cost is now over budget. He requested Council direction.
Motion by Councilmember Zoller, seconded by Councilmember Cummings authorizing the
continuation of street sweeping by contractor. All in favor.
Council commended Department Heads for their dedication and noted they were on the
job round-the-clock during the flooding and cleanup. Council directed City Coordinator
Kriesel to document overtime of Department Heads for possible payment.
5. City Attorney
City Attorney Magnuson reported a memo updating Council on litigation concerning the
Stillwater Bridge and the rough draft of the briefhe expected to file next week were
included in the Council meeting packets. He also reported he had received reports from
the Building Inspector and Fire Chief regarding serious zoning violation at 115 W.
Myrtle Street which involved the conversion of the property into a six (6) unit rooming
house in a two family district. He requested authority to seek a Court Order to close the
building down until the building can be brought in compliance with zoning, building and
fire codes.
.
Motion by Councilmember Cummings, seconded by Councilmember Bealka authorizing the City
Attorney to seek a Court Order to close the building located at 115 W. Myrtle Street until the
building is brought into compliance with zoning, building and fire codes. All in favor. (Thole
absent)
6. City Coordinator
City Coordinator Kriesel reported Administrative Assistant Cordes had prepared
information regarding the voice mail installation.
Cordes explained the costs and the proposed cooperative agreement with Washington
County Information Services to establish City access to the county's voice mail system.
2
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City Council Meeting No. 97-14
June 3, 1997
(action on consent agenda)
She also explained the need for a temporary mini-network for the Inspections Department
which would enable them to use specialized Inspections software; this equipment would
later be recycled into the permanent network. (action on consent agenda)
City Coordinator Kriesel reported ISD 834 was holding an open house on June 13, 1997,
for the retirement of David Wettergren, Superintendent of Stillwater Area Schools.
Motion by Councilmember Cummings, seconded by Councilmember Bealka adopting
Resolution 97-138, Commending David Wettergren for service as Superintendent of Stillwater
Area Schools. All in favor. (Thole absent)
Ayes:
Nays:
Absent:
Councilmembers Bealka, Cummings, Zoller, and Mayor Kimble
None
Councilmember Thole
City Coordinator Kriesel requested Council set a workshop for June 17 at 4 p.m. to
discuss Aiple and Lowell Park plans.
Motion by Councilmember Zoller, seconded by Councilmember Bealka setting workshop for
June 17 at 4 p.m. to discuss Aiple and Lowell Park plans. All in favor.
Al Ranum, representing the property owners of 115 W. Myrtle St., expressed
dissatisfaction that the property owners were not given the opportunity to speak when
action related to the property was taken earlier in the meeting. Mayor Kimble explained
he had not been aware Mr. Ranum was attending the meeting for that agenda item at the
time it was being discussed.
Ed Cain, Legislative Associates, Inc., presented update on congressional activities related
to the levee wall system and the proposed interstate bridge.
Motion by Councilmember Cummings, seconded by Councilmember Zoller amending contract
with Legislative Associates, Inc., authorizing continuation of work related to interstate bridge
through the balance of 1997. All in favor.
Mayor recessed the meeting at 5:55 p.m.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
3
City Council Meeting No. 97-14
June 3, 1997
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-14
June 3, 1997
.
RECESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble at 7:00 p.m.
Present: Councilmembers Bealka, Cummings, Zoller, Thole and Mayor Kimble
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Community Development Director Russell
City Engineer Eckles
City Clerk Weldon
Planning Commission Chairperson Fontaine
Press: Julie Kink, The Courier
Mike Marsnik, Stillwater
APPROV AL OF MINUTES
.
Motion by Councilmember Bealka, seconded by Councilmember Cummings approving the May
20, 1997, Special and Regular Meetings and Executive Session minutes. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
l. Library Board - Presentation of Centennial T-shirts.
Members of the Stillwater Library Board presented Council with t-shirts commemorating
the Stillwater Public Library Centennial Celebration.
2. David Piggott, Metro East Development Partnership
Mr. Piggott presented Council with an overview of the activities of the MEDP.
3. Commending David Wettergren for service as Superintendent of Stillwater Area Schools
Action was taken at 4:30 meeting.
OPEN FORUM
l. John Cowen, 202 Crestview Terrace, expressed his concerns regarding no legal public area to
skateboard in the City. He suggested Ramsey Park be repaved and stated local skateboarders
would be willing to help with fundraising. City Coordinator Kriesel reported the discussion of a
location for skateboarding is planned for the June 23 Park and Recreation Board meeting.
.
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City Council Meeting No. 97-14
June 3, 1997
CONSENT AGENDA *
Motion by Councilmember Thole, seconded by Councilmember Zoller approving the consent
agenda.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
1.
2.
3.
4.
5.
6.
7.
8.
9.
Resolution 97-127: Directing Payment of Bills.
Taxi License: Aspen Travel Services
Resolution 97-137: Contract with Washington Co. for voice mail services
Purchase of weed whips and push mowers - Parks Dept.
Temporary 3.2% on-sale license - Ball Tournament at Lily Lake, June 2l-23, Cat Ballous
Resolution 97-128: Employment of Temporary summer workers
Authorization for exemption from lawful gambling license - Church of St. Michael
Utility Bill adjustments
Authorizing Mayor and Councilmember to sign Certification of Local Performance
Measures
Purchase of Preliminary Breath Tester - Police Dept.
Purchase of two computer work stations and printers - Police Dept.
Resolution 97-129: Employment of Secretary - Administration
1-4 day Temporary On-sale Liquor License - St. Mary's Church, Sept. 7, 1997
Installation of temporary computer network - Building Dept.
10.
l1.
l2.
13.
14.
PUBLIC HEARINGS
1. Case No. SUP/DR/97-23. This is the day and time for the public hearing to consider an
appeal of the Planning Commission's decision by Fred Francis for a special use permit for
a hot dog stand at 213 N Main Street in the CBD, Central Business District. Notice of the
hearing was placed in the Stillwater Gazette on May 23, 1997, and notices mailed to
affected property owners.
Community Development Director Russell summarized the request. Jerry Fontaine,
Planning Commission Chair, reported on the denial by the Planning Commission stating
the Commission was influenced by local business opposition.
The Mayor opened the public hearing. Fred Francis, applicant, offered to amend his
hours of operation from 8 p.m. to 1 :30 a.m. which would no longer compete with existing
businesses.
Magnuson rlWported opposition by competitors is not a basis for denial; a denial must be
based on the health and safety of the community.
Speaking in opposition to the request were the following: Sandra Hudson, Stillwater
Grill, and owner of North End Coney Island. Concerns were expressed relating to trash,
5
City Council Meeting No. 97-14
June 3, 1997
bathroom facilities, and fairness regarding businesses that pay taxes year-round.
.
The Mayor closed the public hearing.
Motion by Councilmember Cummings, seconded by Mayor Kimble approving special use permit
for hot dog stand at 213 N. Main St. 2-3 (Councilmembers Thole, Bealka, Zoller nay) Motion
defeated.
2. Case No. SUP/97-26. This is the day and time for the public hearing to consider an
appeal of the Planning Commission's decision by Truett and Jill Lawson for a special use
permit for the modification of a bed and breakfast to increase the number of rooms from
five existing to seven at 807 Harriet Street in the RB, Two Family Residential District.
Notice of the hearing was placed in the Stillwater Gazette on May 22, 1997, and notices
mailed to affected property owners.
Community Development Director Russell reviewed the request. Planning Commission
Chair Fontaine explained the Commission's denial, stating the Commission determined
the current ordinance regulating Bed and Breakfasts should be followed.
The Mayor opened the public hearing.
Truett Lawson, applicant, explained his appeal of Planning Commission's decision was
based on the uniqueness of the property; the structures are on two properties, and the
request was to add two rooms to the structure approved by Special Use Permit for one
room.
.
The Mayor closed the public hearing.
Council discussed objections of adjoining property owner Margaret Glennon, 812 S.
Harriet Street, (letter submitted) regarding parking, garbage, lighting, and fencing.
Council determined an approval would be subject to the conditions of approval and the
items listed in the Lawson's May 30 letter to Councilmember Zoller.
Motion by Councilmember Thole, seconded by Councilmember Cummings approving special
use permit for the modification of a bed and breakfast to increase the number of rooms from five
existing to seven at 807 Harriet Street, as conditioned. All in favor.
Mayor Kimble recessed at 8: l5 p.m. and reconvened at 8:30 p.m.
3.
Case No. V/97-l9. This is the day and time for the public hearing to consider a variance
to the bluffland/shoreland setback from river at 422 East Mulberry Street (Stillwater
y acht Club) in the CBD, Central Business District, Bluffland/Shoreland and Flood Plain
Overlay Districts. Julianne Fiedler, representing Marina Development, Inc., applicant.
Notice of the hearing was placed in the Stillwater Gazette on May 23, 1997, and notices
.
6
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City Council Meeting No. 97-14
June 3, 1997
mailed to affected property owners.
Community Development Director Russell reviewed the request for an after-the-fact
approval of an existing deck structure. The City was notified by the DNR that the deck
did not meet bluffland/shoreland regulations. He reported the Planning Commission
approved the variance, finding the deck is visually inconspicuous in summer months as
viewed from the river.
Community Development Director Russell explained Council action on the variance will
need to be approved by the commissioner of the DNR before the Council action takes
effect.
The Mayor opened the public hearing.
Julianne Fiedler, counsel for Marina Development, Inc., d/b/a Stillwater Yacht Club,
presented the request for variance. Photographs were distributed showing the deck to be
visually inconspicuous from the river.
Molly Shodeen, MN DNR, stated she does not have the ability to make exception or
distinction between the requirements for commercial and residential property. She stated
the DNR is in opposition to the granting of the deck variance.
The Mayor closed the public hearing.
Council directed information on sedimentation control parking lot, and all staff submittals
to be part of the record.
Motion by Councilmember Thole, seconded by Councilmember Zoller directing City Attorney to
prepare findings of fact for approval of a variance for construction of an existing Deck without
required view setback. All in favor.
UNFINISHED BUSINESS
1. Ron Langness, Springsted Public Finance Advisors.
Mr. Langness presented information regarding issuance, awarding sale, prescribing the
form and details and providing for payment of $705,000 General Obligation Capital
Outlay Bonds, Series 1997 A and $485,000 General Obligation Improvement Bonds,
Series 1997B.
Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97-
130, Authorizing issuance, awarding sale, prescribing the form and details and providing for
payment of $705,000 General Obligation Capital Outlay Bonds, Series 1997A.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
7
City Council Meeting No. 97-14
June 3, 1997
Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97-
131, Authorizing issuance, awarding sale, prescribing the form and details and providing for
payment of $485,000 General Obligation Improvement Bonds, Series 1997B. All in favor.
.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
2. Bob Ballantine, Compass Development - Sports Facility fundraising
Mr. Ballantine presented Council with his recommendations for the Public Phase of the
St. Croix Valley Sports Facility Complex fundraising efforts.
Motion by Councilmember Cummings, seconded by Councilmember Bealka accepting report of
Compass Development Services for campaign recommendations for the St. Croix Valley Sports
Facility Complex and setting workshop for 4 p.m. June l7. All in favor.
3. Second reading of ordinance extending the moratorium on the granting of any permits for
cellular and PCS towers.
Motion by Councilmember Thole, seconded by Councilmember Cummings approving the
second reading of ordinance extending the moratorium on the granting of any permits for cellular
and PCS towers (90 days).
.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
4. Approving contract for grading of Meadowlark Park
Community Development Director Russell reported the City received bids for the grading
of Meadowlark Park to improve drainage problems. He reported this improvement is
being coordinated with neighbors.
Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-
132, Approving contract with Rehbein Excavating Inc. for grading of Meadowlark Park.
Ayes:
Nays:
Absent:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
5. Feasibility Study proposal for Browns Creek Improvement Project.
Community Development Director Russell reported the AUAR mitigation plan protection
strategy calls for the diversion of discharge from Long Lake to wetlands north of
McKusick Lake. In order to validate the diversion strategy, a feasibility study is required.
Sherri Buss, Bonestroo, Rosene, Anderlik and Assoc. (authors of AUAR) presented a
proposal. Russell also reported Short Elliott Hendrickson had submitted a letter of
.
8
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City Council Meeting No. 97-14
June 3, 1997
interest.
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution
97-133, Accepting proposal of Bonestroo, Rosene, Anderlik and Assoc. and Ordering Feasibility
Study for Brown's Creek Improvement Project.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
The Mayor recessed at 9:40 p.m and reconvened at 9:50 p.m.
NEW BUSINESS
1. Water Board Request for sale of water tank site in Block 2 of Oak Glen 7th Addition.
Council received a request by the Board of Water Commissioners to sell a lot they
purchased in Oak Glen that was to be used for an elevated tank. Because this lot no
longer fits the requirements to provide service to the area, they requested the lot be sold
and the monies from the sale apply to the purchase of a different parcel.
Council stated approval would be contingent upon the City being considered as a possible
purchaser of the property.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving sale of water
tank site in Block 2 of Oak Glen 7th Addition. All in favor.
2. Pioneer Park Retaining Wall Reconstruction Project, Job. No. 9720
City Engineer Eckles presented the plans and specifications for the Pioneer Park
Retaining Wall.
Motion by Councilmember Cummings, seconded by Councilmember Zoller adopting Resolution
97-134, Approving Plans & Specifications and Ordering Advertisement for Bids for Pioneer Park
Retaining Wall Reconstruction Project, Job. No. 9720.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. 1997 Street Improvements (South 2nd Street and surrounding areas), Job No. 9716
City Engineer Eckles presented the plans and specifications for the 1997 Street
Improvements.
Motion by Councilmember Thole, seconded by Councilmember Cummings adopting
Resolution 97-135, Approving Plans and Specifications and Ordering Advertisement for Bids
for 1997 Street Improvements (South 2nd Street and surrounding areas), Job No. 9716.
9
City Council Meeting No. 97-14
June 3, 1997
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
.
4. Report: Croixwood Boulevard
City Engineer Eckles reported that, at Council request, staff has examined the condition
of Croixwood Boulevard. He recommended Council consider including Croixwood
Boulevard in the City's rehabilitation program in the near future.
Motion by Councilmember Bealka, seconded by Councilmember Thole adopting Resolution 97-
136, Ordering preparation of feasibility report for Croixwood Boulevard Rehabilitation Project.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
5. First reading of ordinance amending the Wild Animal Ordinance in City Code, Section
27.01.
City Attorney Magnuson explained Cindy Jacobson, Animal Control Officer, and Leo
Miller have concerns regarding the present ordinance which permits fox. They have
observed a kennel with two fox and because of the noise and smell of these animals, it
makes them inappropriate to have them within the City. He recommended amending the
Wild Animal Ordinance in City Code, Section 27.01. to include foxes within the
definition of Wild Animals and prohibit animals that require special game permits.
.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving the first
reading of ordinance amending the Wild Animal Ordinance in City Code, Section 27.01.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Zoller reported he had received several complaints from residents
regarding the lack of notification of street closure for the bike race held the previous
Sunday. He requested all future approvals stipulate neighbors be notified in advance.
Councilmember Bealka reported receiving several complaints regarding the noise from
the new carwash.
STAFF REPORTS (continued)
City Coordinator Kriesel referred to Russell's memo regarding the availability of a 24
.
10
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City Council Meeting No. 97-14
June 3, 1997
acre site (Rivard) at the corner of Boutwell and CR 15 for a community park. He
suggested Council consider ajoint purchase with ISD 834 and/or other cities.
City Engineer Eckles requested the transfer of a decommissioned police car (planned for
June auction) to Engineering.
Motion by Councilmember Bealka, seconded by Councilmember Thole authorizing transfer of
decommissioned Unit #204 from Police Department to Engineering Department. All in favor.
ADJOURNMENT
Motion by Councilmember Cummings, seconded by Councilmember Thole to adjourn at 10:30
p.m.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
II
Jinja Blunicipal. ftDunell
OFFICE OF THE CHAIRMAN
RC IV/MAYOR
Ref. 53 (b)
P.O. BOX 720
JINJA UGANDA
March 18, 1997
Mr. Jay Kimble
Mayor of Stillwater
City Hall
216 North Fourth Stillwater
Minnesota 55082
USA
Dear Mr. Kimble
I write to send you greetings and best wishes from entire Jinja Community! ,
We note with appreciation the activities that the two communities have been engaged in viz;
.
{I}
{2}
{3}
{4}
The twinning relationship between the Lions Club of our two communities.
The cooperation of the Rotary Clubs of the two communities in the shipping of
containers of books of the Jinja area.
The early visit of Lions Club of Jinja members to Stillwater and the subsequent visits
of individual citizens from Stillwater to Jinja.
The assistance provided Jinja in 'the renovation 'ofthe Library.
I would like to re-iterate Jinja's commitment to Ult~()ltiand promote further our sister city
relationship for the benefit of our two communities./', .
I look forward to a time when the two of us will exchange visits.
Please accept my highest regards.
..
.....
"
e.
.
1BSTiILLWATER ni~~T
LOGGING AND RAILROAD ~E~
.
.
June 11, 1997
Tt-i6 Honorable Mayor Jay Kimble
216 North Fourth Street
Stillwater, MN 55082
Dear Mayor Kimble:
Per your request I would like to be placed on the agenda for the City
Council meeting on Tuesday, June 17, 1997, slated as early as possible to
discuss improving the railroad track and the adjacent property from the Stillwater
Depot southward approximately 3/4 of a mile to the Dock Cafe. I have discussed
with the Road Master of the Burlington Northern Railroad the cost to prepare the
track with new ballast (rock) and to beautify with fence or other decorative
facade for approximately $10,000.00.
My request is to have the City Council approve the funding for this project
and to commit the City to improve the City property adjacent to the track and
maintain it seasonally.
\/el-Y iiuiy yours,
David L. Paradeau
President
601 NORfH MAIN, P.o. BOX 573, STILLWATER, MINNESarA 55082 / 612-430-3000 / FAX 612-430-3662
.
.
I.
St. Croix Catholic School
621 S. Third Street
Stillwater, MN. 55082
May 20, 1997
Morli Weldon
City Clerk
216 North 4th S1.
Stillwater, MN. 55082
Per our phone conversation, I am requesting a parade permit for the S1. Croix Catholic
School annual Marathon. This Marathon is the school's primary fund raising activity each
year. The Marathon for Nonpublic Education takes place in schools across the state and is
now a 24 year old tradition which provides a way for those who believe in the value and
worth of nonpublic education to publicly demonstrate their support and raise funds for the
nonpublic education program of their choice.
The date set for the Marathon this year is Saturday October 4, 1997. We would like to
begin our Marathon between 12:00 and 12:30. It would be completed in approximately
one hour. The route we are planning is from Third Street in front of the school to Pine,
west on Pine S1. to Greeley, south on Greeley to Churchill, east on Churchill to 1st St.,
north on 1 st S1. to Willard, west on Willard to the school playground.
S1. Croix Catholic School is a proud member of the Stillwater community. We are eager
to work with the city to make our Marathon a success. Please call either myself, Sue Tice,
or Martin Weisbeck and let us know if you need any further information.
We look forward to hearing from you.
Denise Boczek
Chair Home & School
748-1906
Martin Weisbeck
Principal St. Croix Catholic School
439-5581
Sue Tice
Chair Home & School
730-6684
DONALD L. BEBERG
CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M 0 RAN DUM
TO:
~vt-/
MAYOR KIMBLE AND CITY COUNCIL
FROM:
D,L. BEBERG, CHIEF OF POLICE
DATE:
JUNE 13, 1997
RE:
ST. CROIX CATHOLIC SCHOOL MARATHON
--------------------------------------------------------------------
IN THE PAST YEARS, ALL THIS HAS BEEN IS A WALK-A-THON WHERE THE
FAMILIES HAVE WALKED ON THE SIDEWALKS ON THEIR DESIGNATED ROUTE.
THERE NEVER HAS BEEN A PROBLEM WITH IT.
THIS YEAR, HOWEVER, THEY ARE ASKING FOR A PARADE PERMIT TO CLOSE
OFF DESIGNATED STREETS AND WALK IN THE STREET DUE TO THE NUMBER OF
PEOPLE THEY EXPECT TO PARTICIPATE. AS YOU CAN TELL BY THEIR LETTER
DATED MAY 20, THEY ARE ASKING FOR MAJOR THRU STREETS TO BE BLOCKED OFF
FOR THEM.
WE HAVE A BAD TIME WITH TRAFFIC FOR THE LUMBERJACK DAYS PARADE
WHEN WE HAVE TO SHUT DOWN GREELEY AND OTHER MAJOR STREETS FOR THAT.
IN ADDITION TO CLOSING GREELEY STREET, THEY WANT TO CLOSE DOWN PINE
STREET AND CHURCHILL STREET. THIS WALK-A-THON IS ON A SATURDAY
AFTERNOON.
WE DON'T HAVE THE BUDGETARY RESOURCES FOR THIS AND DUE TO IT BEING
A FUND RAISER, I DON'T THINK THEY WANT TO TAKE THE FINANCIAL
RESPONSIBILITY FOR IT. EVEN IF THEY USE THEIR OWN PEOPLE TO "POLICE"
THE ROUTE, THERE HAS TO BE A LIABILITY ISSUE.
MY RECOMMENDATION IS TO DENY A PARADE PERMIT THAT INVOLVES CLOSING
ANY STREETS.
THE ONLY SUGGESTION I HAVE AS TO THEIR USE OF THE CITY STREETS IS
TO LET THEM WALK ON 1/2 OF THE STREET (THE TRAFFIC LANE GOING IN THE
DIRECTION THEY ARE WALKING) LED BY ONE OF OUR SQUAD CARS AND FOLLOWED
BY ANOTHER. THIS STILL INVOLVES OVERTIME FOR THE DEPARTMENT, BUT THE
COST WON'T BE MUCH.
97-26
212 North 4th Street · Stillwater, Minnesota 55082
Business Phone: (612) 351-4900 · Fax: (612) 351-4940
Police Response/Assistance: 911
.
.
.
LIST OF BILLS
EXHIBIT "An TO RESOLUTION 97-139
. Ace Hardware Supplies
Albrecht Filter Service Filter Disposal
American Linen Towel Service
Ameridata Computer
Amoco Sprint Gas/Diesef
Ankeny Kell Professional Services
8&B Office Fumiture Furniture Rental
Bergmann's Greenhouse Plants
Best Brake Repair Exhaust
Brockman Trucking Trailer Rental
Brown Industries Appreciation Pins
Buber! Recycling Black Dirt
Burlington Northem Lease
C.B.S. Maintenance Contract
Burmaster, Russell Janitorial Services
Car Quest Auto Parts
Catco Parts
Chemsearch Pressure Washer
Copy Cat Copies
Clarey's Pike Pole
Country Sun Farm Plants
Cub Foods Supplies
Crimmins, Dan Work Boots
. Cy's Uniforms
D.J.'s Municipal Supply Signs
DAC Cleaning Supplies
Fina Fuel
Firstar Administrative Services
Fleet Fueling Fuel
G&K Services Uniforms
Gazette Empl. Ads/Notices
Global Center Internet Access
Goodwill Recycling
Gopher Bearing Chains
Gopher State One-Call May Calls
Greeder Electric Repairs
H.E.S.C. Drug Test
Harrison, Sharon Supplies
Heritage Embroidery Shirts
I.C.B.O. Books
Interstate Diesel Generator
Jansen's Cleaning Maintenance
Jim Hatch Sales Work Gloves/Gas Cans
Junker Sanitation Garbage 8ags Sold
Larson, Allen, Weishair Auditing Services
Lind, Gladys Property Purchase
Loren Wolthoff Consulting Computer Upgrade
I Luebker, Jeanne Damage Deposit Refund
. . MiA Associates Cleaning Supplies
I
136.78
50.00
55.26
1 ,821.15
5,630.14
37.454.48
80.00
60.00
252.00
181 .04
280.50
63.90
4,000.00
148.55
235.00
1,016.62
40.95
2,836.56
179.51
55.00
504.79
148.93
59.99
815.15
327.18
305.57
124.00
750.00
498.44
1,812.37
389.26
29.95
324.79
320.41
33.25
2,692.00
44.00
8.70
386.42
159.85
383.07
1,054.00
178.75
1,312.50
2,110.00
927.00
150.00
35.00
93.23
M. J. Raleigh Trucking
MacQueen Equipment
Magnuson, David
Menards
Met Council
Meyer Sewer Service
Miller Excavating
Minnesota's Bookstore
MTI Distributing
Multiple Zones International
Municilite
Northwestem Tire
N.S.P.E.
P"E.R.A.
Pioneer Press
Pointe Business Printing
Polfus Implement
Ra-Mar Plumbing
Reeds Sales and Service
SEH
Service Environmental
51. Croix Animal Shelter
Solidification Inc.
St. Croix Car Wash
5t. Croix Office Supplies
51. Joseph Equipment
Stillwater Area Chamber
Stillwater Fire Relief Assn.
Stillwater Landscaping
Stillwater Towing
T. A. Schifsky
Tousley Ford
Treadway Graphics
U.W.S.
Viking Electric Supply
Viking Office Supplies
Wal-Mart
Wardell, Leslie
Warning Lites
Washington County
Washington County
Watson, Dennis
Woodbury Police Dept.
Wybrite
Ziegler
Zoller, Steve
Dike Work
Sewer Hose
Lega' Services
Supplies
Sewer Service
Pump Lift Station
Haul and Remove Sand
Manuals
Repair Parts
Computer Upgrade
Light Repairs
Repairs
Membership
Omited Deduction
Secretary Ad
Forms
Replace Blades on Mowers
Repair Work
Repair Parts .
Consulting Services
Professional Services
Animal Boarding
Sea) Manhole
Wash Squad Cars
Office Supplies
Loader Repair
Damage Deposit Refund
Employee Dinner
Sodding
Tow Car
Tack and Asphalt
Repairs
D.A.R.E. Supplies
Dumpsters
lights
Office Supplies
Supplies
D.A.R.E. Supplies
FlasherslBarricades
Recordings
Repairs
Computer Programming
Seminar
Maintenance
Battery
Film/Developing
204.00
1,201.32
8,267.08
63.60
91,516.00
100.00
13,484.50
23.24
200.10
217.36
125.50
116.86
156.00
43.35
207.30
444.64
125.40
214.45
98.23
21,084.32
4,335.56
735.85
1,075.08
67.35
224.41
1,615.20
250.00
1,320.20
400.00
42.60
593.27
1,032.63
91.53
840.00
735.85
132.15
77.49
129.58
100.36
88.00
1,255.92
250.00
355.00
352.50
170.82
87.42
.
.
.
.
No.
97-32
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Du-Max Custom Couter Tops & Misc. Carpentry has paid the sum of Forty and
00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with
all the requirements of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Du-Max Custom
Couter Tops & Misc. Carpentry, 8407 Lake Elmo Avenue North, Stillwater MN 55082 is hereby licensed
and authorized as General Contractor for the period of one year starting June 3, 1997 and ending June 3,
1998 subject to all the conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 17th day of June
A.D. 1997.
Attest:
Mayor:
No.
97-31
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Kuehn Excavating has paid the sum of Forty and 00/100s Dollars to the Treasurer of
said City as required by the Ordinances of said City and complied with all the requirements of said
Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Kuehn
Excavating, 1381 Goose Lake Rd, White Bear Lake, MN 55110 is hereby licensed and authorized as
Excavators for the period of one year starting June 4, 1997 and ending June 4, 1998 subject to all the
conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 17th day of June
A.D. 1997.
Attest:
Mayor:
No.
97-30
$40.00
GENERAL CORPORATE LICENSE
STATE OF :MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Miller Excavating has paid the sum of Forty and 00/1 ODs Dollars to the Treasurer of
said City as required by the Ordinances of said City and complied with all the requirements of said
Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof the said Miller
Excavating, 3636 Stagecoach Trail North, Stillwater MN 55082 is hereby licensed and authorized as
Excavators for the period of one year starting May 22, 1997 and ending May 22, 1998 subject to all the
conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 17th day of June
A.D. 1997.
Attest:
Mayor:
No.
97 -29
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Prowood Signs Inc & Edison Division has paid the sum of Forty and 00/1 ODs Dollars
to the Treasurer of said City as required by the Ordinances of said City and complied with all the
requirements of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Prowood Signs,
Inc & Edison Division 510 Brimhall Avenue, Long Lake, MN 55316 is hereby licensed and authorized as
Sign Erection for the period of one year starting May 22, 1997 and ending May 22, 1998 subject to all the
conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 17th day of June A.D. 1997.
Attest:
Mayor:
.
.
.
I
\
.
.
I.
STAFF REQUEST ITEl\tI
DEP AR TI'v1ENT
Admi n
MEETI:N'G DATE
June 17, 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is)
attend Minnesota Municipal Cl~rks Advanc~d Acadpmy
University of Minnesota
.lllly ?4-25, 19q7
FINANCIAL ThAPACT (BrieHy outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
$150 (in budg~tl
YES-x- NO_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO TI-IE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARL Y SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
ADDITIONAL INFORMA nON A IT ACHED
SUBtvllTIEDBY Morli Weldon
DATE JlJn~ 10. 1997
UNIVERSITY OF MINNESOTA
Program
Thursday, July 24
8:30 a.m.
9:00
,12:00 p.m.
1:00
3:00
3:15
4:45 p,m,
Friday, July 25
t
Minnesota Municipal Clerks Advanced Academy
/00 -'Ia'fO - ~.).u)
.
Legal IssueS, the Mu~icipal
Clerk & the Municipality
July 24-25, 1997' Earle Brown Continuing Educallon Center
Final Registration
Legal Issues and Human Resources
Joyce Twistol, Director of Personnel, City of Blaine
Carla Heyl, Attorney, League 01 Minnesota Cities
Learn about important and emerging legal issues in human resources that a1fect the clerk's role-topics such as
veteran's preference, background and reference checks, termination, and emerging issues such as electronic job postfngs,
Luncheon
I'
Legal Aspects of Elections
Joe Mansky, Director, Election Division, Secretary of-State
Gain new insight into important legal aspects of elections, i.ncluding recounts, voterregistration,
records r,etention aM more,
Break
Emerging Issues in Data Practices
Don Gemberling, Director, Public Information Policy Division, State of Minnesota
Gain new information abouf the legal aspects of data practices and issues involving 'public vs, private data, Learn about
current developments and emerging issues su~h as privacy concerns in the age of e-mail and other information
technology developments,
Adiourn
.
8:30 a.m.
9:30
10:00
12:00 p.m.
lligallssues: A Risk M;lnagement Perspecllve
Jack Hennen, Defense Litigation Supervisor, League of Minnesota Citie's Insurance Trust
How can municipalities best address risk management and legal issues associated with various activities in your city?
, Learn more about the issues and trends from an LCMIT perspective,
- Break
Current Legal Issues and Trends: A Panel Discussion
Barbara Nelson, Cle'rk, Spring Lake Park, Moderator -
Duke Addicks, Special Counsel, League 01 Minnesota Cities
Melanie Alt, Director of Human Resources, Richfield
Diane Archer, Finance Director, City of Cottage Grove
Mark Karnowski, Administrator, Lindstrom
Timothy Kuntz, City Attorney, Inver Grove Heights
Panelists will share their perspectives on legal issues in municipal'government,followed by an opportunity for Academy
participants to pose questions and share their insights into the clerk's role in legal aspects of local government.
Adjourn
Who Should Attend?
Planning Committee
aarbara Nelson, Spring Lake Park, Committee Chair
Kim Engberil, Bloomington
Dorothy Hallin, Orono
Calhy lago, Cottage Grove -
Dan Kleselhorst, rine City,
, Gail Lippert, Greenfield
Glen Pederson, Benson
Clerks who hold the CMC designation are eligible and encouraged
- to attend,
Pending approval by IIMC, participants are eligibie 10r CMC
in service and advanced education credits,
.
The University of Minnesota is an equal opportunity educator and
employer, .
\
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STAFF REQUEST ITEM
DEPARTMENT Parks
N1EETINGDATEJune 17th 1997
DESCRIPTION OF REQUEST (Brien)' outline what the request is)
Request to go ahead and put up a privacy fence at Benson
Park for the portable restroom
.
FINANCIAL I:N1P ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
---
Budgeted for under clo 1997
$3.000
ADDITIONAL INFORMATION ATTACHED
NO~
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DA YS PRIOR TO TIrE NEXT REGULARLY SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET
YES
SUBMITIED BY
-k~ ~
-
DATE (Ji-/C-5?7
I.
:
~illJvate~
TilE BIRTIIPLACE Qf MINNESOTA ~
.
APPLICATION FOR PERMIT TO CONSUME
Birth Date
State~~ 1 Zip ~1)j(.A'
"'!9rk Phone, //2/ ~t- 'f ~ ~_ 0 CJ /
~/J..- 'I-I&:,- 60
Location of Event /-tJ{)JtU p~ Date Time 1:00 a.m.Q- 10 a.m./e::.D)}
Number of persons expected (Waver 75, police o. ffj~er reqUire~ ~-,;; ,.;. f;;" ~ ( ~. J . w-fr.l/fnn. \
Purpose (softball game, wedding, etc.) Cbm~ ~ _~ 0Vl ~TV1t1)
Type of activity (fund raiser, dancing, music, etc.) rvulA/ ~)
(First) _
Street Add':,ss ~ ';). ~) 9f
City s-n UU
Name of Organization
Applicant Name (Full)
Home Phone
n
.-
Check Appropriate Information:
INDIVIDUAL OR FOR-PROFIT BUSINESS/ORGANIZA TION:
.
3.2 Beer to Consume
_ Liquor to Consume
NON-PROFIT ORGANIZA liONS:
3.2% Beer -X-. Sell
Over 3.2% Beer* Sell
Liquor* Sell
Wine*
Sell
Consume
Consume
Consume
Consume
* Requires a temporary license through MN Liquor Control
Tim Thomsen, Parks Director
Mail License To: (If different than applicant)
.1
Rev. Date 4/96
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
e DONALD L. BEBERG
CHIEF OF POLICE
~ iIIwate~
TIMOTHY J. BELL
CAPTAIN
..
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M 0 RAN DUM
FROM:
D.L. BEBERG, CHIEF OF POLICE
TO:
MAYOR KIMBLE AND CITY COUNCIL
DATE:
JUNE 13, 1997
RE:
CELLULAR PHONE PU~CHASE
--------------------------------------------------------------------
SEVERAL YEARS AGO, THE DEPARTMENT WAS GIVEN TWO USED "HARD WIRE"
CELLULAR PHONES FOR USE IN THE DEPARTMENTS SQUAD CARS. ONE OF THE
UNITS (THIS PHONE IS IN THE SERGEANTS SQUAD CAR) NOW HAS A BAD POWER
PACK AND IS NOT WORTH FIXING AS THE COST IS ALMOST THAT OF A NEW
PHONE.
e
I AM ASKING PERMISSION TO REPLACE THIS CELLULAR PHONE AT A COST OF
$355.10 WHICH INCLUDES THE PHONE, ANTENNA, INSTALLATION AND
ACTIVATION. THE MONEY WILL COME OUT OF THE DRUG FORFEITURE ACCOUNT.
THIS ITEM IS ON THE CONSENT AGENDA.
C97-27
Ie
212 North 4th Street · Stillwater, Minnesota 55082
Business Phone: (612) 351-4900 · Fax: (612) 351-4940
Police Response/Assistance: 911
It
e
e
CITY OF STILL WATER
Memorandum
To:
Mayor and Council
From:
Morli Weldon, City Clerk
Date:
June 17, 1997
Subject:
Addition to consent agenda
Please add the following to the consent agenda. This item was inadvertently omitted from the
packet.
Resolution: Approving Authority to Dispense, JEMA Pub Inc., dba Coupe de Grille/Orleans
Restaurant, for Taste of Stillwater.
June J 7, 1997
City of Stillwater
214 North 4th Street
Stillwater, Minne50ta 55082
Dear Morli:
This letter confirms that JEMA Pub Inc. dblt Coupe de Grille / Orleans Restaurant
will allow the City of Stillwater Chamber of Commerce to vend liquor in Lowell Park
under the JEMAPub. Inc. beer license and dram shop il18urance.
.
Best regards, /.
/'~'/ r-q
/
Chuck Dougherty
Owner. JEMA Pub Inc.
APPLICATION FOR AUTHORITY
TO DISPENSE PURSUANT TO
MINNESOTA STATUTE ~340A.404 SUBDIVISION 4
1.
O;J II C:pc cJfeC',) t
eights tail on-sale intoxicating liquor license).
SrI (}ve..,.j'<O l~ 2a..-Ju
2.
Location: :< L -5' ttt: t ~ . .
(Must be owned by the City of Stillwater .
Event: ~ 7Y C) ~ S 1\ l( vUc~~( y
(Must be a convention, banquet, conference, meeting, or social affair).
Organization permitted to use premises: ~ ff 0' f ,S. \ II <,J~ fi'. C'i, ~ b, -
(Must be engaged b)!.. a person or organizat' n permitted to use the premises. Evidence of
agreement with permitted organization should be attached).
~
\J l.,.I....../ 2c,; 2 ( __ ~ "2-
Dates requested: T'L I c.-
3.
4.
.5,
," /' ~ /
Dated:t> C; /4 7 ~
.....
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MEMORANDUM
TO: Mayor and City Council ~~
FROM: Diane Deblon, Finance Director
DATE: June 3, 1997
SUBJECT: 1998 Budget Calendar
Attached is the proposed 1998 Budget Calendar. Budget worksheets were distributed to
departments on June 10. Any additional information to departments will be the direction from
City Council as to the level of expenditures (% increase, % decrease, or same as 1997 budget).
As you are aware, the City of Stillwater will be subject to "levy limits" for the year 1998. Also,
~epartments will be required to submit separately)capital outlay schedules and personnel
mcrease.
1998 BUDGET CALENDAR
June 10
Budget worksheets distributed to all departments.
July 11
Budget worksheets due back to Finance department. A separate capital outlay schedule
is also required from each department.
July 14 - August 1
Finance department assembles preliminary budget.
August 4 - 8
Council holds meetings with department heads.
. August 11 - 29
Finance department makes budget revisions and Council holds additional meetings, as
needed.
September 2
Adopt proposed budget and proposed levy at regular City Council meeting and set Truth-
and-Taxation hearing dates.
Prior to September 15
Initial certification to the County of proposed levy and proposed budget.
.
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Stillwater Fire Department
Birthplace of Minnesota
George W. Ness, Fire Chief
MEMO
TO: K.1ayton H. Eck1es~ City Engineer
FROM: George W. Ness~ Fire Chief
SUBJECT: Street reconstruction of East Burlington Avenue
After reviewing the plans for the street reconstruction of East Burlington Avenue, the fire
department feels that it would be a move in the wrong direction to make the street narrower than it already
is. Presently the street is between 32 and 34 feet in width. Plans call for the finished street to be narrowed to
30 feet in width and parking allowed on both sides of the street. When you take into account that the
average vehicle can be up to 8 feet wide~ this would only leave 14 feet for a fire truck to maneuver through.
The street will be even narrower during the winter months ( even with odd - even parking) for a fire truck
to get through.
. I feel that the street should be kept the same width or if at all possible be made wider to allow for
safe passage of emergency vehicles.
I
i.
216 North Fourth Street, Stillwater MN 55082
(612) 351-4950
fax (612) 351-4940
EMERGENCY CALL - 911
.
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STAFF REQUEST ITEM
DEPARTMENT: Sewer Department
DATE: June 17.1997
DESCRIPTION OF REQUEST (Briefly outline what the request is):
UEMSI Skid Assembly and Winch for sewer televising equipment.
Cost: $1200
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
This equipment will be used for sewer line repair and inspection therefore it is
recommended that it be charged against the sewer line repair budget item which
contains $15.000
ADDITIONAL INFORMATION ATTACHED YES
NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
SUBMITTED BY /~ &i.
DATE ~ I~'l
~
MAR-21-97 FRI 02:58 PM
INFRATECH
."
FAX NO. 6125334988
P.Ol
InfratecHt
.~
Infrastructure Technologies, Inc.
6248 Lakdand A,'enue N<.)rth · Suite 100
Brooklyn Park, MN 55-:.1:28
FAX 612/533-4988 * Phone 612/533-4525
March 21, 1997
Mr. Tim Moore
City of Stillwater
216 North 4th Street
Stillwater, Minnesota 55082
RE: CAMERA ACCESSORIES
Hi Tom,
Please review the following and let me know if you have any_questions. 1 __-"_.
. 1/ - . .-........
y ,
UEMSI SKID ASSEMBLY tV; Alai &OO~ 10'0. rr-./~ ---rb)J". . _
( . <c. {lcpJ4Gi~~{~
1 - #61-0001-000 8" - 30" TV Camera - -'. --- -----
Skid a~SembJy @ $525.00/complete
1 - #50-0700-210
Adapter tube @
$ 75:00/each
WINCH SYSTEMS
1 -
/'
#62-0111-200 2 speed hand winch with stand, _ //
legs and 1,000 ft. galvanized cable @ ?$1,415 QQ,' /
(They don't sell winch separately)--- j
Tom, I've also tried to contact another company on a winch only product and
they have not called me back, If I hear from them I'll let you know.
Thanks Tom, let me know jf I can be of further assistance.
cerely J
~f:w! ~
hn Herbert Selvog
Vice President
Infratech
.
JHS':';/iM
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STAFF REQUEST ITEM
DEPARTMENT: Sewer Department
DATE: June 17.1997
DESCRIPTION OF REQUEST (Briefly outline what the request is):
UEMSI Skid Assembly and Winch for sewer televising equipment.
Cost: $1200
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
This equipment will be used for sewer line repair and inspection therefore it is
recommended that it be charged against the sewer line repair budget item which
contains $15.000
ADDITIONAL INFORMATION ATTACHED YES
NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
SUBMITTED BY /~ ~
DATE 4 I~'l
"""""
MAR-2l-91 FRI 02:58 PM
INFRATECH
."
FAX NO. 6125334988
P.Ol
Infratec'-
.~
Infrastructure Technologies, Inc.
6248 Lili~and Ayenue N<.)rfu · Suite 100
Brooklyn P?.rk, MN 55:128
FAX 612/533-4988 .. Phone 612/533-4525
March 21, 1997
Mr. Tim Moore
City of Stillwater
216 North 4th Street
Stillwater, Minnesota 55082
RE: CAMERA ACCESSORIES
Hi Tom,
Please review the following and let me know if you have any_questions. f _~_"_'
. 1/ - .--....
I A '/',) /_/'. c-o /7/j/J rr;; --rc)J,
tu/IVU'7 (P~q<-' /f...."v (? ,
_ _ ~:oP~_'7)'_
UEMSI SKID ASSEMBLY
(
<c.
1 -
#61-0001-000
Skid a~sembly @
8" - 30" TV Camera
$525.00/complete
1 - #50-0700-210
Adapter tube @
$ 75:00/each
WINCH SYSTEMS
/'
#62-0111-200 2 speed hand winch with s~and, _ //
legs and 1,000 ft. galvanized cable@ ?-$1 ,4~5 QQ..___. . J/
(They don't sell winch separately) ~
1 -
Tom, I've also tried to contact another company on a winch only product and
they have not called me back. If I hear from them I'll let you know.
Thanks Tom, let me know if I can be of further assistance.
cerel~ (# PI
hn Herbert Selvog
Vice President
1 nfratech
.
JH5(";iLM
~
.
.
I.
CITY OF STILLWATER
MEMORANDUM
TO: Mayor and City Council
FROM: Tim Thomsen, Parks Director
DATE: June 12, 1997
SUBJECT: Lowell Park and Park Fees
I read the letter from Bob Safe, which was sent to Nile Kriesel on June 9, 1997. It is my
professional opinion that we should have the City of Stillwater Chamber pay the $250.00 damage
deposit, which is refunded when they clean up after their event and also pay the $500.00 user fee
for the park. I was told that there are going to be 15 food venders and 3 beer stands, so that
would be about $27.75 per vender for a 3 day event. The way I see it, is if an organization or
group wants the park closed off for their event only, and they have control of who can and can't
sell concessions at their event they should pay the park fee, so that we have some monies to put
back into the park to help bring the park back into shape for the next event. The $500.00 user fee
would be, or should be, put back into Lowell Park. To me, this is putting the monies back into
the downtown area.
After this event, starting on June 23rd or July 7th, I would like to till up the south side of Lowell
Park and completely re-sod it before Lumberjack Days starts. This will mean that the south side
of Lowell Park will be closed until Lumberjack Days. This park is taking a real beating and at
some point it will need to be closed off to everyone so we can try to beautify it. Everyone wants
to use this park and they want it looking great for their events. I am really bothered by the looks
of Lowell Park, it reflects back to the Parks Department and there is nothing we can do until the
park use is slowed down at some point in the spring, summer or fall. If we have a street in
downtown that gets bad, it is closed down and people have to use some kind of alternative until it
is put back in shape. We need to do the same to some of the city parks. This year we had a flood
and Spring Art Fair and coming up events: Taste of Stillwater - 4th of July - Lumberjack Days -
Weddings - Construction - Chili Cook-Off - Music in the Park - Fall Art Fair and then Winter
comes.
~/?~
f3~ D~edO~
~
r illwater
~ - -~
-- i'-
THE BIRTIIPLACE OF MINNESOTA J
.
Contract for Exclusive Use of
parkes).
Name of Organization
Dates to be Used
hours
Purpose or Activity to be held in parkes)
In return for the exclusive use of the parkes) above named and the right to sublease spaces within the parkes), the
undersigned hereby agrees to the following stipulations:
1. Damage deposit of $250.00 and a users fee of $500.00 to be paid at the signing of this contract
(deposit of$250.00 to be refunded in whole or in part, depending on amount of damage, if any,
as determined by the Parks Superintendent). The lessee shall be responsible for any damage that .
covered by deposit.
2. Lessee shall furnish proof of liability insurance coverage in the amount of at least $600,000
(statutory limit) naming the City as additional insured.
3. Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the
accumulation of trash generated by the event(s) and shall see that all trash is picked up daily and
deposited in dumpsters, including the emptying of park trash receptacles.
4. Lessee shall furnish portable restrooms (at least four) to augment the existing facilities. Note: In
the case of Lowell Park the existing restroom facility shall be closed and the Lessee shall furnish
at least four additional restrooms.
'.
5. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road
(Lowell Park) and shall hire any security personnel the Police Chief requires.
6. This contract shall not be construed to affect the responsibility or liability of any party, nor shall
the City be held as assuming any such liability by persons or firms using the parkes).
City of Stillwater
Lessee
.
Date
Date
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHm,)E: 612-439-6121
~
~ e "r 17/'11
L JID&L L 1 1 1
________ _~ _ ________ ________ ________ ________I________J
CITY OF STILLWATER CHAMBER OF COMMERCE
June 9, 1997
City of Stillwater
216 N. 4th Street
Stillwater, Minnesota 55082
attn: Nile Kriesel
Dear Nile:
.
The City of Stillwater Chamber of Commerce is proud to offer a venue to promote
our local restaurants with the Taste of Stillwater event. As I'm sure you are aware, this
has been a slow year for all local businesses. Any time we have the opportunity to bring
potential customers to town, we have an obligation to do so, to make their visit
memorable but also to bring customers to our business owners. Tn an effort to achieve
this objective, we have purposefully kept the event local to ensure that the monies we
generate stay here in Stillwater.
We appreciate the fact that City Hall did not charge us for the use of Lowell Park
last year and would like to ask for that same consideration this year. We are making a
substantial effort to utilize volunteers and sponsorships to ensure that this event will be
cost-effective for our Chamber and viable into the future. We have not and do not plan to
ask the City of Stillwater for financial support for this event.
Thank you for taking our request into consideration. We look forward to seeing
you at the Taste of Stillwater and to hearing from you at your earliest convenience.
Sincerely,
f;~s~
Bob Safe
Taste of Stillwater
.
I
PO. BOX 516, STILLWATER, MN 55082
PHONE: 612-439-4001' FAX: 612-439-4513' E-MAIL: CHAMBER@STLLWTR.COM'WEBSITE: HITP://WWW.STLLWTR.COM/CHAMBER
.
.
.
MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO: Mayor, City Council and Staff
FROM: David T. Magnuson, Stillwater City Attorney
DATE: June 12, 1997
/'
SUBJECT: Beer Garden Permits ~~
The Minnesota legislature recently modified the licensing provisions for dispensing intoxicating
liquor at community festivals. The law provides that the City may authorize the holder of a non-
sale intoxicating liquor license issued by the City to dispense intoxicating liquor off premises at a
community festival held within the City. The law provides that the authorization "shall specify
the area in which the intoxicating liquor must be dispensed and consumed and shall not be issued
unless the licensee demonstrates it has liquor liability insurance as prescribed by ~348.409 to
cover the event."
This new law provides some discretion to the City to specify the area but imposes a clear duty
upon the City to insure that the liquor is dispensed and consumed within that area.
Further, Berkeley Risk Services, Inc., the loss consultants for the City have urged that when such
a license is issued, the City secure a contract that covers the licensee's obligation to provide
liquor liability insurance, for indemnification or hold harmless language in favor of the City, that
fencing be required to enclose the area with a substantial fence that limits access, provided that
the Life/Safety Code is followed, and that the contract deal With the Issues of crowd
management, alcohol management and noise levels.
We have also discussed the beer garden issue with the Police Chief who also recommends that
the City require fencing to limit access to the area where the liquor must be dispensed and
consumed. This might be a change from past practices where people have been allowed to
consume anywhere in the park, however, both the Chief and I feel that fencing the area is
important for protection of the public safety.
DTM/ds
.
.
.
MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTli MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464. TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO:
Mayor, City Council and Staff -/
David T. Magnuson, Stillwater City Attorney ~
FROM:
DATE:
June 16, 1997
SUBJECT:
Sunnyslope Lane Reconveyance
Some time ago, a request was submitted by an adjoining owner to purchase City property that is
underutilized as a park for the purpose of constructing a garage. The Council asked that staff
undertake a procedure pursuant to ~16.0l of the City Charter and I submit that summary for
approval by the City Council. The summary will then be published once each week for four (4)
successive weeks. Thereafter the City Council must conduct a hearing on the proposal. This
summary is prepared in response to that direction.
DTM/ds
Attachment
NOTICE OF INTENTION TO RECONVEY CITY LAND
.
The City Council proposes to reconvey to Washington County the west one-half (~) of
Lot 4, Sunnyslope Lane according to the plat thereof now on file in the office of the County
Recorder. This vacant parcel has been held as open space since it was acquired from Washington
County as part of a tax forfeiture sale. Once the property is reconveyed, it will be available on
the public auction for purchase by adjoining owners who have indicated an interest in
constructing a garage that will be utilized by a residence on an adjoining parcel. Since the parcel
is underutilized and cannot efficiently be maintained as a park, the City Council desires that a
portion of the property be returned to the tax rolls and thereby be of benefit to the public.
The City Council will conduct a public hearing on this proposal on Tuesday, July 15,
1997, and all persons desiring to be heard my testify. "Vvritten comments are invited.
This summary is prepared pursuant to ~16.02 of the City Charter.
Summary approved by the City Council this 18th day of June, 1997.
CITY OF STILL WATER
.
Jay L. Kimble, Mayor
ATTEST:
Modi Weldon, Clerk
.
~
\
.
.
.
MEMORANDUM
TO: Mayor and Council
FROM: City Coordinator
SUBJECT: City Hall construction Change Order
DATE: June 13, 1997
Discussion:
Attached to this memo is Pr #32-1 for the City Hall construction project along with schedules
showing the status of the project costs. PR #32-1 is for installing an electric "push button" opening
of the doors for the Police Department area. This is an area that needs a higher level of security and
controlled openings of entryways is an important consideration for a police station.
In regards to the construction cost, we are presently about $33,000 over the original estimate based
on approved and pending change orders. In addition to the pending changes (which are items that
we have good estimates for) there will probably be a number of additional changes, such as
partitioning of the restrooms and locks for the doors of the restrooms on the fIrst floor (police Dept.),
additional lock and key work revisions for the entry way doors ( which may be corrective work
rather than an additional cost item), and other unforeseen items. It would appear that the costs will
come in about $50,000 to $60,000 over the original estimate.
One of the major change items is the purchase of the video projector for the Council Chambers. This
item (estimated cost of $18,000) was not included in the original AudioNisual bid because we were
going to budget for this item in 1998. However, I have included the projector in the revised (or
"current" ) estimate on Schedule A for the purpose of estimating what the costs would be if the item
was included. This item could still be purchased at a later date (i.e., 1998) if the costs are not
acceptable.
Recommendation:
Approve PR #32-1.
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)p. _
? 32-1.
EI<. 3~-[
Refer to Drawing E8, Doors 106 and 122A. Provide power and make connection to
each door strike. Provide two push buttons at the police reception area to operate
these doors. Location of buttons and requirements for connection of electric strikes
shall be coordinated with the hardware supplier. (Note: Rough in for future electronic
key pad system shall be installed as indicated on original contract documents)
~~~(~ ~ $/3/'I'.E-~o
Originated by ~ ~ ' Approval
----
Attachments: None
END PROPOSAL REQUEST 32
.wo Sib!.:y 511I:Cl SUilC 500
Sl. PJul. ~tinnc:sou 55lO (
rd: 6t111:.jiOI
(", 6\c lcc .S96\
BWBR No. 950:57.1J1
2.Ma.y.97
PR 32. Pl~e :
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CITY HALL PROJECT
CONSTRUCTION COST UPDATE
June 17, 1997
Original Cost Estimate
General Construction
Other
Contingency
Total Original Estimate
$3,248,512
676,132
161.925
$4.086.569
******************************************************************************
Current Estimate
General Construction:
Base bid-
Additions-
Approved change orders-
General (Schedule B)-
Pending change orders-
PR #32-1
Fire Station exhaust
Total pending
Total Additions
Total General Construction
Add:
Owners Construction Items- (Schedule A)
Total Current Estimate
* To be approved this meeting - June 17, 1997
** To be determined at a later date.
$ 3.248.512
139,862
* 1 ,314
* *24.000
25.314
165.176
$3,413,688
706.049
$ 4~119.737
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SCHEDULE A .
OWNERS CONSTRUCTION ITEMS
JUNE 17, 1997
Original Estimate Current Estimate
State surcharge 3,500 1,300
SACIWAC 3,000
Water hook-up fees 500
Site survey 1,300 1,300
Soil tests 1,632 1,632
Concrete testing 10,000 4,000
Janitorial clean-up 1,000 2,000
Builder's Risk insurance 4,200 4,670
Asbestos removal 25,000 29,979
Fumiture 66,000 70,000
Audio/visual 90,000 128,000
Rental/storage/moving 10,000 5,000
Architectural 410,000 416,000
Bonding/financing 50 000 35.000 .
OSHA Compliance 7.168
Total 676.132 706,049
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SCHEDULE B
SUMMARY OF APPROVED CHANGE ORDERS
MAY 30,1997
General
No.1
No.2 (PR 1 turn 8)
No.3 (PR 9)
No.4 (PR 10)
No.5 (PR 11 & 12)
No.6 (pR 13 thru 16)
No.7 (PR 17 thru 19)
No.8 (PR 20,21 and 23)
No.9 (pR 22, 24, 25, and 26)
PR #27
PR #28
PR #30
Total General
Audio Visual
AV#1
AV#2
AV#3
AV#4
Total AudioNisual
Total
* Included in "Owners Construction Items" estimate
and not included in "pending change orders" on
Construction Cost Update schedule.
5,500
22,426
32,120
2,151
20,158
21,483
9,296
625
20,576
3,761
(494)
2.260
$139.862
550
555
- 0-
455
*$1.560
~141.422
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.5
Dated: ( "
June 17, 1997
City of Stillwater
214 North 4th Street
Stillwater, Minnesota 55082
Dear Morli:
This letter confinns that JEMA Pub Inc. dba Coupe de GriHe / Orleans Restaurant
will allow the City of Stillwater Chamber of Commerce to vend liquor in Lowell Park
under tht: JE~IA Pub. Inc, beer license and dram shop iI13ure.nce.
Best re8ards, /
/~'~!/ r--q
/
Chuck Dougherty
Owner. JEMA Pub Inc
APPLICATION FOR AUTHORITY
TO DISPENSE PURSUANT TO
MINNESOTA STATUTE ~340A.404 SUBDIVISION 4
1.
Applicant C::Z:',j /IF ! .-/'~ () f II Gp <' ,l C', / t
(Must be holder Stillwater or oak Par eights r; tail on-sale intoxicating liquor license).
Location: j~'I [/ ,j" t-/~/{C t~'. .5' r I I Iv.:,- )'(- l~ ~~
(Must be owned by the City of Stillwater~.
Event: '~/~r' ()~. ,S"I \ II ;...U{\.~ (y
(Must be a convention, banquet, conference, meeting, or social affair).
O . . ~. (' r-' I r (/ t'
rgaTIlZatlon permitted to use premises: ( I~. ~4 -\- . -:> ,- \ I vL.''-- (( ~'- Dc I~ :/,' -
(Must be en~aged b~ a person or organizac' n permitted to uSe the premises. Evidence of
agreement WIth permitted organization should be attached).
--------
,,] L) >'1 (' 2 C,- 2 ( r 2-- 7~
2.
3.
4.
Dates requested:
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Applican(/ /.
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CITY OF STILL WATER
Memorandum
To:
Mayor and Council
From:
Morli Weldon, City Clerk
Date:
June 17, 1997
Subject:
Addition to consent agenda
Please add the following to the consent agenda. This item was inadvertently omitted from the
packet.
Resolution: Approving Authority to Dispense, JEMA Pub Inc., dba Coupe de Grille/Orleans
Restaurant, for Taste of Stillwater.
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TO:
FR:
DA:
RE:
MEMORANDUM
Mayor and City Council
Steve Russell, Community Development Director
June 13, 1997
STILLWATER ANNEXATION AREAAUAR
The purpose ofthe public hearing is to present the AUAR to the public and receive comments.
The consultants and city staff will present a summary of the report and receive public comments.
The comment period runs from June 2 to July 2. The final AUAR will be presented to the
council at your meeting of July 17.
Attachment: AUAR schedule
ANTICIPATED COMPLEnON SCHEDULE
Stillwater Annexation Area AUAR
Revised 3/19/97
'LimB.
3 wks:t [
30 days !
4wb~ 1
30 days I
1 wk:t [
120 days
maximum
1~ days t
mIn.
!kuJ:.
December 3, 1996
December 24, 1996
January 2, 1997
January 7, 1997
January 20, 1997
January 27, 1997
January 30, 1997
January 30, 1997
February 20, 1997
February 25, 1997
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START - Consultants prepare Scoping Document
Draft Scoping Document ready for staff review
Scoping Document submitted for City Council packet
· Scoping document approved by City Council
Scoping Document submitted to EQB and agencies
30-day Comment Period starts
* Technical Advisory Committee (introductory meeting)
Tour of Annexation Area with agency staff/I'AC
* Technical Advisory COfn!1Jittee (review list of issues)
3O-day Comment Period ends (Scoping Document)
Consultants, staff prepare issues list, AUAR resolution
Schedule Extension (30 days) approved by City Council
March 27, 1997
April 1, 1997
April 3, 1997
April 24, 1997
April 29, 1997
May I, 1997
May 6, 1997
May 12, 1997
May 15, 1997
>If June 2, 1997
"* June 17,1997
July 2, 1997
July II, 1997
July 15, 1997
July 21, 1997
July 28, 1997
August 7, 1997
August 19, 1997
Issues list, resolution submitted for City Council packet
· City Council adopts resolution ordering AUAR
Consultants prepare Draft AUAR document
* Technical Advisory Committee (discuss AUAR goals)
* Technical Advisory Committee (Mitigation Plan)
Draft AUAR ready for staff review
Draft AUAR submitted for City Council packet '
· City Council approves Draft AUAR/Public Meeting
Draft AUAR submitted to EQB and agencies
* Technical Advisory Committee
3D-day Comment Period starts
Discussions with agency staff
Open HouselPublic Meeting
30-day Comment Period ends (Draft AUAR)
Consultants prepare Final ADAR
Final ADAR submitted for City Council packet
· City Council approves Final AUAR/Mitigation Plan
Final AUAR submitted to EQB and agencies
1 D-day Objection Period starts
10-day Objection Period ends
· City Council adopts Final AUARlMitigation Plan
.
Objections to the Final ADAR and Mitigation Plan after this point would follow the process
outlined in the EQB Rules.
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (6~2) 439-9464 . TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO:
Mayor, City Council and Staff
David T. Magnuson, Stillwater City Attorney ~ v'
June 11, 1997
FROM:
DATE:
SUBJECT: Yacht Club Variances
At the last regular meeting, the City Council heard the Yacht Club Variance requests and based
upon a straw vote, directed me to prepare Findings consistent with staff and Planning
Commission recommendations. I attach the proposed Findings for consideration by the City
Council. The Council should consider themselves free to adopt any additional Findings or to
correct the Findings that we suggest. We are happy to discuss this further if anyone would like.
DTM/ds
Attachment
CITY COUNCIL
CITY OF STILL WATER
V ARlANCE APPLICATION
COUNTY OF WASHINGTON
In Re an Application of the Stillwater Yacht Club
for a variance to the Shore land Ordinance
FINDINGS OF FACT.
CONCLUSIONS OF LAW
AND ORDER
On June 3rd, 1997, the City Council of the City of Stillwater conducted a public hearing,
with notice to the public and to the Department of Natural Resources to hear the application of
Marina Development, Inc. d/b/a! the Stillwater Yacht Club (Yacht Club) for a variance to the
City Bluffland/Shoreland Ordinance for a deck addition that is closer to the St. Croix River than
the requirement for the shoreland setback and for a variance of the impervious service standards
of the Ordinance by reason of land covered by paved parking lot.
The Yacht Club appeared at the hearing and it's representative, Julianne Fiedler spoke in
favor of the request. Molly Shodeen, Area Hydrologist, Minnesota Department of Natural
Resources, Metro Waters Division, spoke against the request. The Council received and
considered the staff recommendations with respect to the variance and received and considered
the recommendation of the City Planning Commission with regard to the request.
Following the public hearing, the City Council directed the City Attorney to prepare for
its consideration proposed Findings of Fact and Conclusions of Law in accordance with the
Planning Commission and City Staff s recommendations.
At its June 17th meeting, the City Council considered and discussed the entire matter.
Based upon that evidence that was presented at the June 2nd hearing, the City Council made the
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following Findings of Fact, Conclusions of Law and Order:
FINDINGS OF FACT
1. On April 22, 1997, the Yacht Club submitte~ an application for two (2) After the Fact
Variances. The first for the construction of a deck addition that had been built several years ago
near the clubhouse portion of the marina that is approximately twenty-four (24) inches tall and
constructed on the east side of the clubhouse building between the clubhouse and the river. The
Bluffland/Shoreland Regulations require a one hundred (100) foot setback from the ordinarily
high water mark and forty (40) feet from the bluff line. The deck is located up to the edge of the
river bank and twenty (20) feet from the water's edge.
2. The second variance request is from the percentage of impervious surface
requirements of the Bluffland/Shoreland Regulations. The work, completed several years ago by
the previous owner of the marina, included a paved surface area to the north of the drystack
building as shown on the Yacht Club's master plan map. The maximum permitted lot coverage
with impervious surface was thereby exceeded, since the regulations in the Shoreland Ordinance
do not allow impervious surfaces beyond twenty percent (20%) of the area.
3. That the Stillwater Bluffland/Shoreland Ordinance provides, in part, as follows:
a. First variance, Chapter 31.03, Subd. 1 DC states as follows:
"In no instance shall the extent to which a struchre or a sanitary facility violates a
setback standard be increased."
b. Second variance, Chapter 31.03, Subd. 7(i) states as follows:
"Maximum total lot area covered by impervious surface 20%"
4. That the building to which the deck is appended violates the setback standard and the
2
deck as proposed by the Yacht Club would further increase the setback nonconformity. That the
language of Section 31.03, Subd. 10C cannot be interpreted as to prohibit variance from the
setback standards since to enact an Ordinance from which variances can never be granted is to
deny to the City the legislative flexibility needed to deal with changed circumstances in a
changing world.
S. That the City Council is entitled to grant variances to a structure that might increase
violations of a setback standard provided that the new facility will be visually inconspicuous in
summer months as viewed by the river.
6. That the proposed use of the Yacht Club property and the new deck is a reasonable use
of the property.
7. Strict enforcement of the Ordinance with regard to the deck is a particular hardship
that makes the enforcement of that section of the Ordinance impractical.
8. That the granting of a variance under these circumstances will not alter the essential
character of the locality since the deck is only twenty-four (24) inches high and is screened from
the river by vegetation and, therefore, is visually inconspicuous, if not impossible to see, from
the riverway.
9. That the Yacht Club will paint the fence a brown to match the clubhouse color to
further screen its visibility.
10. That the Yacht Club will remove three (3) feet from the deck on the riverward side
and replant a screening evergreen hedge to further block view of the deck from the riverway.
11. That even though the present owners were not responsible for constructing the deck
and even though the variances requested after the fact, the City Council considers the variance
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request as if the work had not been done.
12. That with regard to the impervious surface, an improvement was made several years
ago without permits and violation of the impervious surface standard by surfacing an area at the
north end of the drystack building.
13. That the City Engineer has investigated the paved area and reported that the surface
before the paving was compacted gravel that allowed for very little saturation by rainwater that is
part of a current dredging operation near the site.
14. A storm water siltation basin was constructed to minimize runoff as a mitigation to
the paving.
15. That since the area before the paving was largely impervious, any increase in runoff
resulting from the paving is deminious and insubstantial.
CONCLUSIONS OF LAW
1. This matter is properly before the City Coun(il pursuant to the Shoreland Ordinance.
2. That the City Council has legal authority to grant set back variances from Section
31.03, Subd. IOC of the City's Shoreland Ordinance.
3. That by the greater weight of the evidence and testimony presented at the hearing, it is
hereby determined by the City Council of the City of Stillwater that the Applicant satisfied the
requirements of the section of the Ordinance describing setback variances and when setback
variances may be granted.
4. That by the greater weight of the evidence and the testimony presented at the hearing,
it is hereby determined by the City Council of the City of Stillwater that the Yacht Club's deck is
a minimal intrusion into the setback area and is visually inconspicuous from the riverway in the
4
summertime.
5. By the greater weight of the evidence and testimony presented at the hearing, it is
hereby determined by the City Council of the City of Sdlwater that the impervious surface of the
Yacht Club has not been substantially increased by paving of an area that was already
hardpacked by gravel.
ORDER
The City Council of the City of Stillwater does hereby order that the Yacht Club's request
for a variance for a deck encroachment into the side yard setback and the variance for the paving
of an area described in the application be and the same hereby are GRANTED.
Dated at Stillwater, Minnesota, this 17th day of June, 1997.
CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Modi Weldon, Clerk
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MEMORANDUM
TO:
Mayor and City Council
FR: Steve Russell, Community Development Director Il--
DA: June 13, 1997
RE: IMPROVEMENT OF UBC PARKING LOT
The Downtown Improvement Program calls for the improvement of the UBC lot. The enclosed
proposal by Belair Excavating would result in a 100 -125 space parking lot and cost $99,892.
The lot could be available by the Fourth of July. The plan is to pay for the lot with the proceeds
from parkers in the three downtown pay lots. It is estimated, based on projected parking
revenues, the lot would be paid for in two years.
Recommendation: Approval of proposal for improvement ofUBC lot and direct staff to prepare
agreement with Imperial Parking to pay for lot with parking revenues.
Attachment
JUN-13-1997 138:11 BELAIR
."........
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S H E E T
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612 786 13109 P.131/05
FAX
S',EV~ ~~c:;i..L
(t/~ .......~<j 9~Y ill; ~~ey~ ~e1/1SO-WIO
~"t',u...\,.Joft-~ t>t\"1'l..~\~ r 1>\LQ~"" )'
~ '" 1'3....~?
.c- ..L.,C.I..Ut)III.J.,.... T;~ ~~ ~~ft..r
To:
Fax #;
Subject:
Date:
Pages:
COMMENTS:
STC!\I€
,
ftt.~~--:n 'PLt:'~ hlV.Q T ~ l'(tC~Q-S~ Lv rt-tc...~
I \J~OV~Q~ ~ ~ r-bs.,,-,~ ~ y~
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af'- Gv~~.-.r C~'-(~(..It-r1i~YL~1 Al< O~l.lV1 Dr-- T It-tf'
S:~Vtt""Y1 ~ ~ Lo()I..~'N..Cr VA-('l~ u..,*tc.~ S Hc-w;S
'Pitb<>~ ~,,~, ItlO- 7t5)~
~ A-:sL~ /J1~'70 ~~ 7/ntt:r
$~/1t'"ti (,(..IfK.,(J..r l<.fi:. Ml4.N'~ ~1f'"1...
'D..nv~ LIt-6'J N,C,ff'-r. ..IF ~ /~
~ Qveon~" Pl...t~L Lo-vrr-+-c.rA-
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Cc"L'- 61 ~ .;l~~ 0
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From the desk of...
DIm GerberdlniJ
President
Mnlar Pllriling Syslems
2416 Wesl24th Street
Minneapolis, MN SS405
Mjn~apo'i$ (eT2) 371~S17
PhonelFax
Denver (303) 286-8851
Fax: (303) 2868&&7
......'
4 _
BELAlh EXCAVATING SHORT }'~RM BID
.....-..
, .
Doug Hoskin
Imperial Parkina, Inc.
AGE: One of One
ARCH/ENO: City of StillwateI
PLAN DA TE(S): None
PLAN PAGE(S): None
YOUR PH: 341-8000
DATE:
June 6, 1997
YOUR FAX: 341-4442
PROJECT:
City of Stillwater
ADDENDA: None
01.#450 1
STILL WTR.S97
INCLUSIONS:
1. Site grading.
2. Fine grade.
3. Storm sewer:
40 If 12' RCP, 1 weir structUre, 11,1 FES, rip rap; binuninous and curb removal and patching on street
only; traffic control. .
4. 4" aggregate base, 2" wear course.
S. Landscaping.
6. Fencing.
7. Lighting two (2) polei, fiXtures, and service.
8. Plans and engineering ($3,500.00 allowance)
EXCLUSIONS:
Site demolition; retaining wall; rock excavation, if any; hidden and buried debris, if any; soil borings, tese, and
inspections by a soils engineer; handling and removal of debris; correction of any soils encountered deemed
unsuitable for proposed construction; handling and testing of any materials encountered deemed dangerous.
hazardous, or contaminated; any necessary sheeting, shoring, and bracing of eanhen slopes; e.g.. fOWldation walls,
utilities, and buitdin$ sections that must remain; dewatering, if any; winter conditions complete; erosion control;
aggregate base; staking and layout; locating private utilities or damage repair to private utilities; damage or claims
of damage to public or private utilities except those utilities correctly marked by State One-Call Agency; any
necessary permits; performance, material, and maintenance, bonds.
. i~~~~~~~~~ Eigj,i~';d Nin.,y:n;,; v;,u.;,; ;,;"i 00I100';i . . . . . . . . . . . . . . . , , . . . .. $99,892.00
QUALlFICA TIONS:
1. Assumed topsoil to balance.
2. Prices herein are protected from increase upon execution and delivery of a contract agreement on or
before July 5 , 1997.
ALTERNATES:
1. Furnish and install silt fence; .,................................ add to base $2.00Ilf
2. Furnish and install 180' timber retaining wall; ..................... add to base $25,900.00
3. Furnish and install 180' keystone retaining wall (8' high); . , . . . . . . . . . . .. add to base $34,560.00
Firm Bid [) Preliminary Only "f Budget Price c
&1.i, E'cav~~' . ,1\_' /", ~
By. ~~ ~_-~~
Call for Clarification 0
Printed Name: Don Gerberding
lts: Project Manager
Dated: June 6. 1997
Central Office: 2200 Old Highway 8, New Brighton, Minnesota 55112 · (612)786-1300 · Fax (612)786.0169
West Office: 4950 Niagara Street, Commerce City, Colorado 80022 · (303)286-8851 · Fax (303)297-8867
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MEMORANDUM
DATE:
June 10, 1997
j)~
TO:
Mayor and City Council
FROM:
Diane Deblon, Finance Director
RE:
Fire Contracts
Attached as Exhibit A is a cost allocation for the fire contracts based on the five-year averaging.
Exhibit B is a detailed five-year averaging schedule for each township and city that was used in
the calculation of the amounts (Stillwater Township has been adjusted for the recent
annexation).
. 1996-1997 1996 Actual Allocation
Actual Cost Percent Based on
Contract Allocation Increase 1997 Budget
City of Grant 77,526 79,702 2.81% 79,666
May Township 45,204 45,359 .34% 45,339
Stillwater Township 68,037 70,047 2.95% 70,016
I would recommend the 1997 - 1998 fire contracts be increased to the 1996 Actual Cost
Allocation amounts. This would be a contract amount of $79,702 for City of Grant, $45,359 for
May Township, and $70,047 for Stillwater Township.
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EXHIBIT A - COST ALLOCATION
ASSESSED ESTIMATED ESTIMATED
COMBINED AVERAGES AVERAGE TOTAL FIRE RUNS VALUATION POPULAITON HOUSEHOLDS
*** From Exhibit B ***
Stillwater City 69.89% 279.~~ 74.04% 63.67% 69.53% 72.32%
Grant City 12.30% 49.19% 10.68% 15.25% 12.16% 11.10%
May Township 7.00% 28.01% 5.34% 8.36% 7.34% 6.9~~
Stillwater Township 10.81% 43.24% 9.94% 12.72% 10.97% 9.61%
Total 100.00% 400.00% 100.00% 100.00% 100.00% 100.00%
ACTUAL BUDGET
COST OF FIRE PROTECTION 1996 1997 NOTES
Ooeratina Costs $593.578 $593,293 Adjusted for Fire Relief
Deoreciation $51,436 $51,436
Administration (.05% of Operations) $2.968 $2.966
Total $647.982 $647.695
ACTUAL BUDGET
COST ALLOCATION {1l 1996 1997
Stillwater City $452 875 $452 674
Grant City $79 702 $79 666
Mav Townshio $45 359 $45 339
Stillwater Township $70 047 $70016
Total 5647 983 5647695
(1) The cost allocation is derived by multiplying the total fire protection
cost by each service area's combined five-year averaae.
1996-1997 1996 Actual Allocation
Actual Cost % Increase Based on % Increase
CONTRACT AMOUNTS Contract Allocation (2) 1997 Budaet (2\
Grant City $77 526 $79 702 2.81% $79 666 2.76%
May Township $45 204 $45 359 0.34% $45 339 0.30%
Stillwater Townshio $68 037 $70047 2.95% $70.016 2.91%
Total $190.767 5195.108 $195.021
****
Recommended
1997-1998
1(2) As comoared to 1996-1997 Actutal Contract Contract
exHIBIT B - FIVEJ1:AR AVERAGES
% ofTotal
5 YEAR
AVERAGE
1996
1995
1994
1993
1992
SCHEDULE A. FIRE RUNS 349~~25
Stillwater Citv 74.04% 402 514 * 489 432
Grant City 10.68% 58 77 64 63 52 ~
Mav Townshio 5.34% 29 40 30 28 28 1Q_
Stillwater Township 9.94% 54 64" 63 54 48 __ ~_
Total 100.00% 543
SCHEDULE B. NET TAX CAPACITY . -------- --.------.
Stillwater City -. ----.---
63.67% $11 093 $12,679 * $11 720 $10903 $10.020 $10145
Grant City *" 15.25% $2 658 $3,197 $2881 $2 509 $2,398 $2,304
Mav Town~ """ 8.36% $1 456 $1,742 $1 648 $1 262 $1,335 $Q~li
Stillwater Townshio 12.72% $2 217 $2618 . $2.407 $2 140 $1,994 $1,926
Total 100.00% $17.424 $20.236 $18.656 $16.814 $15.747 $15,670
SCHEDULE C. ESTIMATED POPULATION
Stillwater City 69.53% 15,301 15,906 " 15 649 15.350 15.29.1 ~~~
Grant Citv ** 12.16% 2676 2,727 2695 2.686 2647 2625
Mav Townshio "." 7.34% 1,614 1,640 1 630 1 613 1 612 1 577
Stillwater Township 10.97% 2,413 2,534 * 2 493 2 452 2 339 2,247
Total 100.00% 22,004
SCHEDULE D. ESTIMATED HOUSEHOLDS
Stillwater City 72.32% 4328 5 798 " 5.688 5447 5,259 5246
Grant Citv ** 11.10% 664 880 868 833 818 803
Mav Townshio ""* 6.97% 417 550 546 526 512 501
Stillwater Township 9.61% 575 793 * 780 730 697 668
Total 100.00% 5.984
* Adjusted for Annexation
** 67% OF ACTUAL
**. 60% OF ACTUAL
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MEMORANDUM
TO:
Mayor and City Council
FR: Steve Russell, Community Development Director fL-
DA: June 11, 1997
RE: PURCHASE OF RAILROAD LAND
City staff has been working with the railroad to purchase excess railroad land in the downtown
for the past several years. Previous railroad land purchased included the old CUB
office/Hooley's site, Mulberry Point (state parks grant) and land south of Nelson.
Two additional sites, the River Parking Lot and land on both sides ofthe railroad east of Water
Street at Mulberry, are available for purchase (see map).
The total acreage ofthe two sites is just over an acre (47,615 square feet). The River Parking Lot
18,550 or 19,500 square feet was appraised at $127,500. The Mulberry land contains 29,065
square feet and is offered at $199,675. It is possible that adjacent property owners would be
interested in purchasing Mulberry area land. The land north of Mulberry Street is not critical to
Lowell Park plans to extend the parking lot and to construct a permanent crossing at Mulberry.
Because of the importance ofthe River Lot (97 parking spaces) it is recommended the City
purchase that land from the railroad for the appraised price of$127,500.
For the Mulberry land, it is recommended that the council direct staff to contact adjacent
propert'y owners regarding their interest in purchase railroad lands north of Mulberry Street. City
staff could also check easements and right of ways that may effect the value of the property.
Staff could further examine the asking price to see if it is appropriate for the Mulberry land.
Recommendation: Direct staff to offer appraisal price of$127,500 for River Lot land and
explore interest of adjacent property owner and value of Mulberry Street land.
Attachment.
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MAGNUSON LAW OFFICE
6124395641
P.02
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 27.02
OF THE STILLWATER CITY CODE ENTITLED
"DANGERQUS ANIMALS PROHIBITED"
The City Council of the City of Stillwater does ordain:
1. The title to Section 27.02 is changed to hereafter read as follows:
"WILD QR DANGEROI IS ANIMALS PROHIBITED"
2. Subdivision 1 of Section 27.02 is changed sclhat the fIrst sentence of that subdivision
will read as follows:
"No person shall harbor, maintain or control any wild or dangerous animal within the
City."
3. Subdivision 1, Section.A is changed so that the third line under Section A. Class
Mammalia is changed to hereafter read as follows:
"Any member of the Family Canidae such as wolves, coyotes, dingos and jackals, except
domesticated dogs"
4. A new Section C is added to Subdivision 1 that will hereafter read as follows:
"C. Any other animal which by its size, vicious nature or other characteristics is
dangerous to human beings. II
5. A new Subdivision 2 is added that will hereafter read as follows:
"Subd.2. A wild animal means all of the above dangerous animals and also any other
animal which is commonly considered wild and not domesticated oj' diat because of its
odors, cries or similar characteristics is not compatible with urban living."
6. A new Subdivision 3 is added that will hereafter read as follows:
"Subd.3. Anyone keeping or maintaining any wild animal at the time this section is
adopted has thirty (30) days in which to comply with the provisions of this section.
Extensions beyond thirty (30) days may be granted by the City Cowlcil for a good cause,
but in no case may an extension permanently exempt a person from the requirements of
this action."
MAGNUSON LAW OFFICE
6124395641
7. Subdivision 2 of Section 27.01 is renumbered Subdivision 4 and changed to hereafter
read as follows:
"Subd.4. Violations of this ordinance: is deemed a misdemeanor."
8. Subdivision 3 of Section 27.01 is renumbered Subdivision 5 without other changes.
In all other ways the Stillwater City Code shall remain in full force and effect.
This Ordinance will be in full force and effect from and after its passage and publication
according to Jaw,
Enacted by the Stillwater City Council this _ day of JuneJ 1997,
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
Modj Weldon, Clerk
2
P.03
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CITY OF STILLWATER
Memorandum
To:
Mayor and Council
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From:
Modi Weldon, City Clerk
Date:
June 13, 1997
Subject:
New On-sale Wine License
Famous Dave's BBQ Shack
Q.,
~
An application for a new on-sale wine/strong beer license has been received by D & D of
Minnesota, Inc., dba Famous Dave's BBQ Shack., to be located at 14200 60th St. North.
Anticipated opening is July or August of 1997.
Approval should be contingent upon filing all required documentation and final approval by
Fire and Inspection Departments.
Min.oe~ta DcpartmcUt of Public Saf':ly "/ c) .c::f{) 17
LIQUOR CONTROL DIVISION a t:Y
~~~ Cedar St., Suite 100 L, Sa. Paul. MN 55 10 1-2156
(6 12)296-6434 TIT (612)282-6555 -rft-
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2LlCA nON FOR CQUNlY/CIlY ON-SALE WINE LICENSE
(Not to exceed 14% of alcohol by volume)
MUST BE ANSWERED. If a corporation, an office' shaIl execute this application. If a partnership. a partner
,~lication.(pS 9114-94)
alion insurance company. Name \(cc:~~
-U.E S & U SE TAX If) # .... , -
.rne{Busincs5. Partnership. Corpora1ion)
J:
Np...\\ON~'- Policy # 7c..Q~\~3~ -CX)
". for sales ta.".: #. call 296-6 18 1 or 1-800-657-3777
A
-S -h t \ w",-,-k-.r
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( .... . .
State
Zip Cod~~
.5 this applicaliou
c.~
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ts c:crp~icn auhcrizcdlO do busncss n M.nnc:s(u?
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:r \..
Rd.aurn s.::l ilg c:;pady
100
"'ill food service bc:thcpmc:plc: busnc:ss?
~s DNo
or Po t"6
ornER INFORMA nON
qyes [} No
1.
lIas the applicant or associatcs been granted an on-sale non-inloxic3.1ing malt beverage (32) and/or a Rset-up ~
liCaJse in ~ unction wilh this wine liCOlSC?
Is UIC applicant or an)' of the associates in Ibis ;rpplication a mcrnber of Ill': county board or the city council
which will i5SUc this license? If yes, in wb3.1 capacity? . (1fthe applicant
is (hc spOUSC of a member of Ihe governing body. or mother family relationship e:'\:ists,thc member shall not
vole 00 this application.)
During the past license )'ear, has a summons been issued unda (he liquor civilliabilit)'(Dram Shop) (M.S.
340A.802). If yes, attach a C{lpy of the summons.
NO LICENSE WILL BE APPROVED OR RELEASED UNTIL TIlE S10 RETAILER ro CARD FEE IS RECEIVED BY MLC.
~.J Y c:s n'M6
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MEMO
June 13, 1997
Mayor and City Council
FROM:
Klayton H. Eckles, City Engineer
I~li V
SUBJECT: Feasibility Report
Croixwood Boulevard Rehabilitation Project
Job No. 9724
INTRODUCTION:
At the June 3, 1997 meeting Council directed the City Engineer to prepare a feasibility study
to consider a rehabilitation project for Croixwood Boulevard from County Road 5 to Northland
Boulevard. The following is the completed feasibility report. The report will cover the background
information on the project area, the proposed project improvements, project cost, possible financing
methods, project timeline, followed by recommendations.
BACKGROUND:
Croixwood Boulevard was constructed in the mid 1970s. It was constructed to act as a
collector street, which means greater than average traffic volumes were anticipated. In 1984/85 the
City completed an overlay project because the surface of the blacktop had badly deteriorated. At that
time residents were required to participate in 45 percent of the total project cost. The City policy at
that time required 100 % assessments except in cases where a street did not last its anticipated 20 year
life span. In the past three years we have seen Croxiwood Boulevard rapidly deteriorate. This
deterioration is caused by several factors including unusual winter weather conditions, high traffic
volumes, marginal drainage, and questionable mix design. In 1996 the City spent over $10,000 for
temporary patching and maintenance on Croixwood Boulevard. The present condition would require
the City to make similar expenditures over the next 12 months to keep this street passable.
IMPROVEMENTS:
An inspection of Croixwood Boulevard has been completed. Inspection has indicated that the
top layer of blacktop is the primary location of the failure. Therefore, the primary rehabilitation
would involve the milling off of the top 3" of blacktop and reinstalling new blacktop. When the new
blacktop is installed, additional crown will be added to the street for improved drainage from the street
into the curb. Inspection also found that a limited amount of curb should be replaced and there is a
need for storm sewer at the intersection of Fairlawn Drive and Croixwood Boulevard. The estimated
total project cost including construction, engineering, inspection, finance, and 10% contingencies is as
follows:
I
A
ITEM
Storm Sewer Extension
Street Rehabilitation
COST
$ 24,500.00
105,500.00
.
TOTAL
$130,000.00
PROJECT FINANCING:
This project would be subject to the Street Rehabilitation and Reconstruction Policy. The
methods of funding in the current City policy include assessments and City contribution. The
formulas used for determining the assessment rate assumes the City pays for reconstruction items (to
subsidize the cost of increasing the life of our streets), and the residents abutting a project pay for
rehabilitation. Using this methodology, the resulting charge to the residents would be approximately
$95,015. This amounts to 73% of the total project cost.
There are 52 lots in the project area; if we use the "per unit" method of assessing we would
end up with 31 full lots and 21 "half' lots (corner lots). The resulting assessment would be
approximately $2,290.00 per lot and $1,145.00 per corner lot.
PROJECT TIMELINE:
If Council accepts the Engineer's report at the June 17th Council meeting, Council could order
a public hearing for the July 15th meeting. This would yield the an estimated time line as follows:
.
Item
Estimated Time of Completion
Hold Public Hearing
Awarding of Bids
Start Construction
Project Completion
Assessment Hearing
July 15
August 5
August 26
September 30
October 6
CONCLUSIONS AND RECOMMENDATION:
Based on the information gathered and presented in the feasibility report, it appears that this
project is both technically and financially feasible. The project could be completed as presented in a
cost effective manner and would provide value to the residents in the area.
It is recommended that Council proceed with the project.
ACTION REOUIRED:
Should Council accept the report and proceed with the project they should pass a motion
adopting Resolution No. 97-_, RESOLUTION RECEIVING REPORT AND CALLING FOR . I
HEARING ON THE PROPOSED STREET REHABILITATION PORJECT OF CROIXWOOD
BOULEVARD (JOB NO. 9724)
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RESOLUTION NO. 97-
RESOLUTION RECEIVING REPORT AND CALLING FOR HEARING ON THE PROPOSED
STREET REHABILITATION
PROJECT OF CROIXWOOD BOULEVARD
(JOB NO. 9724)
WHEREAS, pursuant to resolution of the Council adopted June 3, 1997, a report has been
prepared by with reference to the improvement of and this report was received by the Council on June
17, 1997.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. The Council will consider the improvement of such street in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes Chapter 429 at an estimated total cost of the improvement of $130,000.00.
2. A public hearing shall be held on such proposed improvement on the 15th day of July, 1997, in
the Margaret Rivers Conference Room at the Stillwater Library at 7:15 p.m. or as soon as possible
thereafter and the clerk shall give mailed and published notice of such hearing and improvement as
required by law.
Adopted by the Council this 17th day of June, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
,
't
MEMO
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June 13, 1997
TO: Mayor and City Council
Klayton H. Eckles \WV
City Engineer
FROM:
SUBJECT: Environmental Studies at the Olive and 2nd Street Parking Lot
Job No. 9732
DISCUSSION:
Recently, Shorty's Cleaners completed an environmental study of their property on
2nd Street. Their findings indicated there may be possible contamination on the City
parking lot at 2nd and Olive Streets. Due to this possible contamination Council directed
staff to work with the MPCA to determine possible investigation strategies.
.
It appears that this site will be eligible for Petro Fund reimbursement. This means
any investigations that the City completes would be eligible for 90 % reimbursement by the
MPCA. In order to proceed with an investigation funded by the MPCA, the City needs an
official response from the MPCA confirming that costs would be reimbursed. Also, we
need to obtain two quotations for the investigative consulting services. We have obtained
two proposals from the following consultants. The proposals we received are as follows
(see attached):
Firm
Estimated Cost
Service Environmental & Engineering
ReI spec
$16,953.50
17 ,000.00
RECOMMENDATION:
Staff recommends that Council accept the proposal from Service Environmental and
authorize the investigation of the 2nd and Olive Street parking to proceed subject to
receiving confirmation from the MPCA for the reimbursement of costs.
ACTION REOUIRED:
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If Council desires to proceed with the environmental study of the parking lot at 2nd
and Olive Streets they should pass a motion adopting Resolution No. 97-_,
ACCEPTING AND APPROVING PROPOSAL FROM SERVICE
ENVIRONMENTAL FOR THE INVESTIGATION OF THE 2ND AND OLIVE
STREET PARKING LOT.
,
ACCEPTING AND APPROVING PROPOSAL FROM SERVICE ENVIRONMENTAL FOR /
THE INVESTIGATION OF THE 2ND AND OLIVE STREET PARKING LOT
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the proposal from Service
Environmental for the investigation of the 2nd and Olive Streets Parking Lot, hereto attached as Exhibit
A, is hereby accepted and approved, and the appropriate City staff is authorized to sign said Proposal.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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[SERVICE]
Environmental & Engineering
2200 University Ave. W. #110. St. Paul, MN 551 f.I
(612) 644-6680, Fax (612) 644-7008
June 4, 1997
Mr. Klayton Eckles, P.E.
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Re: Cost Estimate for Consulting Services
Remedial Investigation
Former S1. Croix Bus Garage
Stillwater, Minnesota
Mr. Eckles:
SERVICE Environmental & Engineering (SERVICE) has prepared the attached Petrofund Bid Form
which outlines the costs to complete the proposed remedial investigation activities at the above
referenced site. The estimated cost to complete the attached scope of work is $16,953.50.
The project will be billed in accordance with the attached Petrofund Bid/Invoice Forms and the work
will be completed in accordance with our General Services Agreement. Please sign and date the
Petrofund Bid/Invoice Form and return one complete copy of this proposal to SERVICE as
authorization to proceed. Should you have any questions, please feel free to contact us at 644-6680.
L /}^tML
K'd/~~-
Thomas E. McMullen, P.E.
Environmental Engineer
Mark S. Mason
Senior Project Manager
Attachments:
Scope of Work
Minnesota Petrofund Bid/Invoice Form
@
97049. Sl. CroixBus. Pro. 0697
~RE!-SPEC Inc.
Rapid City, South Dakota · St. PauVMinneapolis, Minnesota
Pierre, South Dakota · Albuquerque, New Mexico
Denver, Colorado . Carlsbad, New Mexico
June 6, 1997
Mr. Klayton Eckles, P.E.
City of Stillwater
216 North 4th Street
. Stillwater, Minnesota 55082
Subject: Cost Proposal for Remedial Investigation
Former St. Croix Bus Garage
Stillwater, Minnesota
Dear Mr. Eckles:
RE/SPEC Inc. (RE/SPEC) is pleased to respond to your request for proposal to implement a
remedial investigation at the former St. Croix Bus Garage located in Stillwater, Minnesota.
The scope of services included in this cost proposal include the following:
Advancement of three soil borings to a depth of 20 feet, one soil boring to 40 feet and one
soil boring to 50 feet below the ground surface. Soil samples will be screened at five-foot
depth intervals during boring advancement with a Pill to detect the presence of total organic
vapors, which may be encountered. Completion of three of the 20-foot soil borings and
one 40-foot soil boring as monitoring wells. .
2) The soil sample with the greatest Pill measurement from each boring will be submitted to a
laboratory and analyzed for benzene, ethylbenzene, toluene, xylenes (BETX), gasoline
range organics (GRO), and diesel range organics (DRO). Soil samples will also be
collected at boring termination for chemical analyses.
1)
3) Collect and submit two rounds of groundwater sampling from the three monitoring wells
for analyses of volatile organic compounds (VOCs), GRO and DRO for the first round and
BETX, GRO and DRO for the second round.
4) Complete the MPCA Fact Sheet #3.24 - Remedial Investigation Report Form including
groundwater receptor and vapor surveys.
RE/SPEC proposes to complete the referenced scope of work on a time and materials basis in
accordance with the current RE/SPEC Schedule of Fees. Itemized costs for each of the tasks
indicated in the scope of work are provided in the attached Table 1. The estimated total cost for
completion of the specified scope of work is approximately $17,000.
Additional tasks beyond the specified scope of work or additional labor that may be required to
complete specific tasks will also be completed on a time and materials basis in accordance with the
current RE/SPEC Schedule of Fees. However, additional work of this nature will not be initiated
without receiving written authorization from WITCO. The current labor and laboratory rates are
also indicated on the attached Initial Site Assessment Consultant Proposal form.
2575 University Avenue West, Suite 130, St. Paul, Minnesota 55114-1024 . (612) 649-{)400 · FAX (612) 649-0600
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City of Stillwater
June 6, 1997
Page 2
Weather permitting, field work will be scheduled one week after receiving written authorization to
proceed. A brief report will be prepared and submitted within one week after receiving the
chemistry results.
RE/SPEC appreciates the opportunity to respond to your request for proposal. We look forward to
working with you and the City of Stillwater. To indicate your acceptance of this cost proposal
please have the an authorized agent sign the attached Contract for Professional Services and the
.attached Initial Site Assessment form where marked. Please return it to us to act as our
authorization to proceed. This serves as a contract between RE/SPEC and the City of Stillwater
(the Client). By acceptance of this proposal and Statement of Work herein, the Client agrees to be
bound by the attached Terms and Conditions.
If you have questions regarding this proposal; you may call us at your convenience at (612) 649-
0400. We look forward to working with you on this project.
Sincerely,
1""l-;p::j?, J
Mary P. Rivard
Project Manager
MPR
Attachments
NOTICE OF INTENT
To ADOPT AN ORDINANCE
THE \V ASHINGTON COUNTY BOARD OF COwlMISSIONtRS
WILL HOLD A PUBLIC MEETING ON
at
4:30 p.m.
1:."
Tuesday, July 1, 1997
County Board Chambers
Washington County Government Center
Stillwater, Minnesota
.
Notice is hereby given that the Washington County Board of Commissioners will consider the adoption
of an ordinance amending the Washington County Zoning Ordinance and Comprehensive Plan. The
Board of Commissioners will consider a request by Scott Roberts and Penny Sue Roberts to rezone
property in Stillwater Township from A-I, Agricultural to A-2 Agricultural and amend the
Comprehensive Plan accordingly. The property is legally described as follows:
The West Half of the Northeast Quarter of the Southeast Quarter (W Y2 of Nt 1/4 of Se 1/4) of Section
8, Township 30 North, Range 20 \Vest, ad the West Half of the Southeast Quarter (W Y2 0 SE 1/4) of
Section 8, Township 30 North, Range 20 \Vest, Washington County, Minnesota.
Excepting therefrom the following described tract: That part of the South 819.65 feet of the SW 1/4 of
SE 1/4, Section 8, T30N, R20W, lying West of the East 500 feet thereof,
Also excepting therefrom the following described tract: Commencing at the center of Section 8,
Township 30 North, Range 20 West; thence South along the North-South Quarter line of Section 8 for
Three Hundred (300) feet to the point of beginning, thence East at right angles for Eight Hundred Fifty-
four and Eighty-nine hundredths (854.89) feet; thence South at right angles for Eight Hundred Twenty-
two (822) feet; thence West at right angles for Eight Hundred Fifty-four and Eighty-nine
hundredths(854.89) feet to the North-South Quarter line of Section 8, thence North along said North-
South Quarter line of Section 8 for Eight Hundred Twenty-two (822) feet to the point of beginning.
The property is east of Norell Avenue and south of 105th Street. PIN No. 95008-2100.
On May 27, 1997, the Washington County Planning Advisory Commission held a public hearing on
. this request and their recommendation to the Board ended in a 4 to 4 split decision.
An Equal Employment Opportunity/Aftinnative Action Employer
If You Need Assistance Due to Disability or Language Barrier, Please Call 430-6655 (TDD 439-3220)
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Anyone desiring to be heard may appear at the above stated time to voice an opinion or Mitten material
may be submitted to the undersigned up to the time of the meeting.
Washington County does not discriminate on the basis of race, color, national origin, sex, religion, age
or disability in employment or the provision of services.
Dated: June 18, 1997
/s/ Dennis O'Donnell
Senior Land Use Specialist
An Equal Employment Opportunity/Affirmative Action Employer
If You Need Assistance Due to Disability or Language Barrier, Please Call 430-6655 (TOO 439-3220)
Department of Health
Department of Trade and Economic Development
.
Proposed Rules Governing the
Drinking Water Revolving Fund,
Minnesota Rules, parts 4720.9000 to
4720.9080, and parts 7380.0245 to
7380.0297
Notice of Intent to Adopt Rules Without a
Public Hearing
Introduction. The Department of Health and the Department of Trade and Economic Development
for the Public Facilities Authority intend to adopt rules without a public hearing following the procedures set
forth in the Administrative Procedu~e Act, Minnesota Statutes, sections 14.22 to 14.28, and rules of the Office
of Administrative Hearings, Minnesota Rules, part$ 1400.2300 to 14.00.2310. You have 30 days to submit
written comments on the proposed rules and may also submit a written request that a hearing be held on $e .
rules.
Agency Contact Person. Comments or questions on the rules and written requests for a public
hearing on the rules must be submitted to the agency contact person. The agency contact person is:
Jeanne Eggleston
Minnesota Department of Health
Division of Environmental Health
121 East Seventh Place, Suite 220
P.O. Box 64975
St. Paul, Minnesota 55164-0975
Ph. (612) 215-0735
fAJ((612) 215-0979
.
TOD users may call the Department at (612) 623-5522.
Subject of Rules and Statutory Authority. The proposed rules are about providing financial
assistance, through the Drinking Water Revolving Fund, primarily in the fonn of low interest loans, to
eligible public drinking water supplies for the planning, design and construction offacilities to ensure safe
drinking water for the citizens of Minnesota. The statutory authority to adopt the rules is Minnesota Statutes,
section 446A.081, subdivisions 11 and 12.
The Drinking Water Revolving Fund will be jointly administered by the Department of Health
(Department) and the Public Facilities Authority (Authority). The Department will set priorities for the use
of fund money, review the proposed projects for technical adequacy, and provide technical assistance and
training for public drinking water supplies. The Authority will review the financial capability of
applicants, set interest rates, terms and conditions of the loans, award loans and process repayments.
A copy of the proposed rules is published in the State Register. A free copy of the rules is available
upon request from the agency contact person listed above.
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Comments. You have until 4:30 p.m. on Wednesday, July 16, 1"997, to submit written comment in
support of or in opposition to the proposed rules and any part or subpart of the rules. Your comment must be
in writing and received by the agency contact person by the due date. Comment is encouraged. Your
comment should identify the portion of the proposed rules addressed and the reasOn for the comment. You are
encouraged to propose any change desired. Any comments that you would like to make on the legality of the
proposed rules must also be made during this comment period.
Request for a Hearing. In addition to submitting comments, you may also request that a hearing be
held on the rules. Your request for a public hearing must be in writing and must be received by the agency
contact person by 4:30 p.m. on Wednesday, July 16, 1997. Your written request for a public hearing must
include your name and address. You must identify the portion of the proposed rules to which you object or
state that you oppose the entire set of rules. Any request that does not comply with these requirements is not
valid and cannot be counted by the agency for determining whether a public hearing must be held. You are
also encouraged to state the reason for the request and any changes you w~t made to the proposed rules.
Withdrawal of Requests. If25 or more persons submit a written request for a hearing, a public
hearing win be held unless a sufficient number withdraw their requests in writing. If enough requests for
hearing are withdrawn to reduce the number below 25, the agency must give written notice of this to all
persons who requested a hearing, explain the actions the agency took to effect the withdrawal, and ask for
written comments on this action. If a public hearing is required, the agency will follow: the proc~dures in
Minnesota Statutes, sections 14.131 to 14.20.
Alternative Format. Upon request, this Notice can be made available in an alternative format, such
as large print, Braille, or cassette tape. To make such a request, please contact the agency contact person at the
address or telephone number listed above.
Modifications. The proposed rules may be modified as a result of public comment. The
modifications must be supported by comments and information submitted to the agency, and the adopted rules
may not be substantially different than these proposed rules. If the proposed rules affect you in any way, you
are encouraged to participate in the rulemaking process.
Statement of Need and Reasonableness. A statement of need and reasonableness is now available
from the agency contact person. This statement contains a summary of the justification for the proposed rules,
including a description of who will be affected by the proposed rules and an estimate of the probable cost of
~e proposed rules. Copies of the statement may be obtained at the cost of reproduction from the agency.
Adoption and Review of Rules. If no hearing is required, the agency may adopt the rules after the
end of the comment period. The rules and supporting documents will then be submitted to the Office of
Administrative Hearings for review for legality. You may ask to be notified of the date the rules are submitted
to the office. If you want to be so notified, or want to receive a copy of the adopted rules, or want to register
with the agency to receive notice of future rule proceedings, submit your request to the agency contact person
listed above.
Uut,"ct-\,., I t1Hlsh,.../~l""I.Ii*,"- .
~nne M. any Jay vak .
V Commissioner of Health Comm . er of Trade and Economic
Development
Date: (, - 2. - r, i
5- 2'- "1
Date:
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. Nex(steps hi implementation
O~dinances' focus on issues,of county-wide rsigni~icance
, ' , .
Comni~nts ,and discussion by 'towns, cities, school. districts, water
management organizations, legislators, and the County on the proposed
'changes..): "",." " '.,:'" I." 'c. '.-'.:::::
Opportunities to work together
3. Local Updates
.
4. Set Next Meeting
~sOTA RECRE.1
~~~,..~K ASSOcI...."~9\t
~ '"I1"IQ\,
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Minnesota Recreation and Park Association . 5005 West 36th Street . St. Louis Park, MN 55416-2661
Phone: 612/920-6906 . Fax: 612/920-6766 . Toll Free: 800/862-3659
J----
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/)1 ' ~Jv a (I
U'r vl r:-1 7 f fl
!P .f1
~A
May 27,1997
Rich Cummings, Council member
Stillwater City Hall
216N. Fourth ST.
Stillwater, MN 55082
Dear Rich:
I want to thank you for the opportunity to present the Benefits of Parks and Recreation to the
Stillwater City Council, Staff and Community Groups.
I was particularly impressed with the cross section and depth of volunteer interest groups in your
community. Clearly Park and Recreation services are an important aspect of the community from their
perspective. There seemed to be a genuine interest in improving services. As well as a commitment to
actively participate and contribute towards those improvements. I would hope that as a City Council
you would appreciate and in fact encourage such involvement.
It would seem some solid leadership at this time could reap major long term rewards.
In my view, a regional (or shared) approach towards supplying park and recreation services, with
the City of Stillwater at the forefront would make the most sense.
Getting as many of the key players; township, Oak Park Heights, School District, Park
Commission. V AA and other appropriate special interest groups together would be a logical first (or
next) step.
I'm sure a good facilitator could be found. In a pinch, we may be able to help. Again, I appreciate
the opportunity to visit your fine community.
Yours1ruly,
Jon Gurban
Executive Director
JRG/k/s
x.e. Dave Junker, Chair Parks Committee
Genadminlpm6/exhibit
~ Printed on recycled paper with soy based ink.
06/U6/97 21:44
Chair:
A2eada:
Minutes:
Treasurer:
Attorney:
Enmoetl':
Planner:
Public Works:
Clerk:
C~mlDittees:
People. 8:30 PM:
Old Business:
New Busmas:
Note:
'U6124394705
STILLWATER TWP ~~~ K NELSON
Stillwater Township
June 12. 1997
Francis
7:30 p.m.
Regular Meeting
Adopt
Approve Minutes May 22. June 2. 1997.
1. Claims" Checks
1. Kathy Schmoeckel to report on the COlmty's meeting re: new vote
counters
1. Brown's Creek letter re: a 1 year moratorium on development within
the watershed.
1. EA W Review - Lake Louise Water Stabilization
6/6/97
PatBantli
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~ MetropolitaD. Counell
- METRO DI6EST
May, 1997
A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks &
Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission
meetings are filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in St Paul for a period
of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting
information and/or specific questions.
Metropolitan Council
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St Paul, MN, 55101. For further
information regarding the contents of this publication, contact Sandra Lindstrom at 602-1390. The Council's general
number is 602-1000 ('I'DD: 291-6904). Call the Metro Info17lUltion Line at 602-1888 for recorded information about
Council publications, Council actions, coming meetings, job openings and subsidized housing referrals. Recent
Council publications can be found at major public libraries in the Metro Ar-...a. Publications can be ordered bye-mail.
The address is: datacenter@metc.state.mn.us. Corm.nents can be made to that address as welI as 602-1500, the Metro
Council Public Comment Line. Check the internet web site at http://www.metrocounciLorg.
The Council...
· authorized its Regional Administrator to
award and execute a contract for Waconia
Interceptor Improvements - Lift Station,
MCES Project #920400, to Rice Lake
Contracting, Inc., P.O. Box 517, Deerwood,
MN 56444 for their low bid of$1,910,600,
subject to receipt and acceptance of their
MBFJWBE and SBRA participation
documentation; and to award and execute a
contract for Waconia Interceptor
Improvements - Forcemain, MCES Project
#920410, to S. M. Hentges & Sons, P.O.
Box 69, Jordan, MN 55352 for their low bid
of$2,149,718, subject to receipt and
acceptance of their :MBFJWBE and SBRA
participation documentation.
Communitv Develotlment
· awarded Local Housing Incentive Account
(LHIA) Program Grants to the following
cities for the following projects:
Edenvale, Eden Prairie: $300,000
Shenandoah Woods, Plymouth: $225,000
· approved the guidelines, criteria and
application materials, as amended in an
Apri129 memo and in committee
discussion, for the Livable Communities
Demonstration AccoWlt, and approved the
revised Demonstration AccoWlt schedule,
which amended the schedule in the Livable
Communities Fund adopted on March 27,
1997. ..
· ratified a justification for declaring an
emergency for a Hastings Wastewater
Treatment Plant truck fire.
Environment
· ratified a justification for declaring an
emergency for a portion of the Waconia
F orcemain.
· authorized its General Manager of
Wastewater Services to negotiate, and its
Regional Administrator to execute, a
contract for Professional Services for the
Southeast Regional Interceptors, Step I
Facility Planning, MCES Project #970100,
with the finns presented in order of their
ranking, at a cost not to exceed $390,500.
Finance
· authorized the renewing of liability
insurance for 1997 with Hartford Insurance
Company represented by Norwest Insurance
of Minnesota in the amount of$306,683.
METRO DI6EST
COWlty Road 30 as presented; and requested
Carver COWlty to report the findings of the
study to the Metropolitan COWlcil along
with a recommended final alignment for
COWlty Road 30 so that the balance of funds
set aside for Lake Waconia Regional Park
can be authorized for the park's acquisition,
as well as to acquire road right-of-way
displaced by the park.
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approved all projects in the MerO 1997
Proposed Capital Budget Program
Summary; amended the MCTO element of
the COWlcil' s 1997 Capital Program by
increasing capital program authorizations
from $65,665,451 to $70,516,019; and
amended the MerO element of the
COWlcil's 1997 Capital Budget by
increasing projected 1997 capital
expenditures from $14,132,221 to
$22,460,704.
.
approved the utilization of certain salary
administration practices to assist in the
recruiting and retention of Infonnation
Systems personnel.
.
authorized its Regional Administrator to
enter into an agreement between the
Metropolitan COWlcil and Law Enforcement
Labor Services (LELS), Local 192, for the
period May 1, 1997, through Apri130, 1999.
.
authorized its Regional Administrator to
enter into an agreement between the
Metropolitan COWlcil and the Confidential
Management Association (CMA), effective
January 1, 1996, through December 31,
1997.
. authorized its Regional Administrator to
enter into an agreement between the
Metropolitan COWlcil and the Transit
Managers and Supervisors Association
(TMSA), effective October 1, 1996, through
September 30, 1997.
. authorized its Regional Administrator to go
forward with the Request for Proposals for
certain employee benefits programs.
Parks
. authorized a grant for up to $30,000 to
Carver COWlty from the $940,000 set aside
for Lake Waconia Regional Park acquisition
to hire a consultant to study 3 sub-
alternative alignments of the east leg of
Page 2
. approved the exchange of 41 ,300 square
feet of land to be acquired by the
Minneapolis Park and Recreation Board
from the Minneapolis Community
Development Agency and 2,000 square feet
of land currently owned by the Park Board
for 75,700 square feet ofland owned by
Minnegasco in compliance with Policy 15
of the Recreation Open Space Development
Guide/Policy Plan.
. approved the proposed corridor/trail
location (as presented) as the Dakota North
Urban Regional Trail Corridor, subject to
Dakota COWlty submitting the following
agreements and supporting documentation
as required for master plan approval and
potential future acquisition and/or
development funding:
.
joint powers agreements with Mendota
Heights, Lilydale, West St. Paul and
South St. Paul;
confirmation of ISTEA cooperation
with the Lafayette Freeway overpass,
TII 56 crossing, and Highway 110
frontage road/trail development and
documentation of funding sources;
joint powers agreements with NSP and
MnDOT on the trail development within
their respective rights-of-way; and
detailed development plans and cost
estimates for all segments of the trail
corridor;
.
May, 1997
I.
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- _ METRO DI6EST
. approved Dakota North Urban Regional
Trail support facilities for future
development fimding, including trailhead
development, only within Lilydale/Harriet
Island Regional Park and the South S1. Paul
Riverfront Trail within the MNRRA
corridor; and stated that the Council will not
be responsible for the stabilization or
correction of any existing erosion and bank
problems and that these areas be identified
with proposed solutions as part of a master
plan amendment for trail development.
. took the following actions regarding grant
reallocations to partially finance the early
buy-out of S1. Croix Bluff Regional Park in
Washington County:
amended grant SG-94-74, Big Marine Park
Reserve acquisition, by reducing the total
amount by $400,000 for a new total of
$372,000 and submitted a work program
amendment to the 1994 state bond
appropriation for regional parks to the
Legislative Commission on Minnesota
Resources for approval;
reallocated $1 million from the 1996 LCMR
appropriation of$1 million originally
proposed for acquiring land at Grey Cloud
Island Regional Park to acquire land at St.
Croix Bluffs Regional Park; authorized a
grant of $447,300 for acquisition at Grey
Cloud Island Regional Park financed with
$249,000 of 1996 state bonds and $198,300
of Metropolitan Council bonds; submitted a
work program amendment to the 1996 state
bond/LCMR appropriation for regional
parks reflecting these grants to the
Legislative Commission on Minnesota
Resources for approval;
authorized a grant to Washington County of
$1.4 million for acquiring St. Croix Bluffs
Regional Park under an early buy-out option
on or before January 1, 1998. The grant
shall be financed with fimds described in the
above recommendations; submitted a work
program amendment to the 1996 state
Page 3
bondILCMR appropriation for regional
parks reflecting this grant to the Legislative
Commission on Minnesota Resources for
approval; and
revised the 1998-2003 regional parks
Capital Improvements Program currently
under public hearing review as outlined at
the Community Development Committee
Meeting of May 19, 1997.
Transportation
. authorized its Regional Administrator to
make the necessary changes in project
descriptions and funding levels to fund the
purchase of 197 new or rebuilt bus engines
for $724,500, a revised Cottage Grove Park
and Ride for $250,000 and a substituted .
Plymouth Metrolink Park and Ride at
Waterford Plaza for $211,500.
. approved a budget amendment and transfer
of$89,100 of the Fund Balance from the
Transportation and Transit Development
Fund to the non-MeTa Fixed Route Fund
for Transit Program Assistance.
. authorized its Regional Administrator to
negotiate and execute an agreement with
Senior Community Services for the delivery
of transit services from June 14, 1997, to
June 30,1999, in an amount not to exceed
$499,300.
. authorized its Regional Administrator to
negotiate and execute a contract amendment
with Laidlaw Transit Services, Inc. for up to
an additional $40,500 through the May 31,
1998, contract term.
. authorized its Regional Administrator to
execute an amendment to the 1996
Southwest Metro Management Plan and
Budget by increasing the current operating
subsidy by $60,887 for a new total operating
subsidy not to exceed $2,496,000.
May, 1997
. authorized its Regional Administrator to
negotiate and execute a contract amendment
to the Handicabs, Inc., contract for the
operation of regional paratransit service in
an amount not to exceed $175,000.
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METRO DI6EST
.
approved a five-year second amendment
lease for the Minneapolis Transit Store with
the property owners, St. Paul Properties,
Inc., for an annual rent cost of $26,407.50
for the period of September 1, 1996,
through February 28, 1999, and an annual
rent cost of $30,180.00 for the period of
March 1, 1999, through August 31, 2001.
Occupancy costs for 1997 are projected to
be an additional $15,708.00 with an
anticipated average annual increase of 2-3%
per year over the 5-year amended lease
term.
. approved the selection of Cambridge
Systematics, Inc. as the consultant to
conduct the 1997 Twin Cities Commuting
Area Transportation System Performance
Audit; and authorized its Regional
Administrator to enter into a contract with
Cambridge Systematics, Inc., for an amount
not to exceed $300,000.
. concurred with the Transportation Advisory
Board recommendation on the Solicitation
Package for 2001 and 2002 projects to be
funded with Federal Surface Transportation
Program, Congestion Mitigation Air Quality
and Transportation Enforcement Program
funds.
. authorized its Regional Administrator to
execute a purchase agreement with
Interstate Detroit Diesel, Inc. for the
purchase of up to 181 Detroit Diesel
engines, as specified, at $12,277 per engine.
. endorsed the necessary Anoka County
service changes to fully comply with ADA
mandates.
. authorized its Regional Administrator to
negotiate and execute an agreement with
Anoka County for the delivery of transit
services from June 14, 1997, to December
31, 1997, in an amount not to exceed
$144,600.
Page 4
. endorsed the Consensus Approach to
Surface Transportation Project
Development: Minneapolis-St. Paul
International Airport; and authorized Curt
Johnson, Chair of the Metropolitan Council,
to sign the final version.
The Council also:
. found it in the public interest to 'schedule a
closed meeting of the Committee of the
Whole for May 15, 1997, to discuss labor
negotiation issues pursuant to the Minnesota
Open Meeting Law.
. ratified the assignment of Jules Smith as
liaison to the Metropolitan Sports Facilities
Commission.
.
. recognized by resolution the contributions to
the metropolitan area of departing Council
Member David Hartley.
. approved holding closed Litigation Review
Committee meetings to discuss attomey-
client privileged matters related to pending
and imminent litigation and settlement
issues on June 2, July 7, August 4,
September 1, October 6, November 3 and
December 1, 1997, immediately following
the 4:00 p.m. Finance Committee meetings
scheduled for those dates.
New Publications
Council publications are available from the
Council's Regional Data Center. For a free
and complete list of publications, write the
Metropolitan Council Data Center, 230 E. Fifth
St., St. Paul, MN 55101, or ca11602-1140.
.
May, 1997
.
.
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METRO DIGEST
E-mail address is:
data.center@metc.state.mn.us.
There is a charge for some publications. The bi-
monthly Council Directions newsletter provides
infonnation on regional issues and Cmmcil
Programs. If you wish to receive a
copy of Council Directions, call Carol Berens at
602- 1447.
Metropolitan Commission Activities
Metropolitan Airports Commission
Metropolitan Airports Commission offices are located at
6040 28th A v. S., Minneapolis, MN 55450. For more
infonnation, call Lynn Sorenson at 726-8186.
The Commission:
. awarded the Wold-Chamberlain Field "D" .
StreetIHolman Field Security Contract to
Twentieth Century Services.
. authorized its staff to conduct a public
hearing for the purposes of amending
Ordinance No. 77, which establishes the fee
structure at the Hubert H. Humphrey
International Charter Terminal, to allow the
HHH to operate at breakeven.
. requested Travellers Assistance to
investigate development of an Airport
Ambassador Program which would support
Senior Citizen V ohmteer involvement in
providing assistance to travellers at the
airport.
. modified its 1997-2003 Capital
Improvement Program to include
construction of a new maintenance hangar
at Minneapolis/St. Paul International
Airport for Sun Country Airlines. The
Commission had previously authorized up
to $10 million to finance the facility;
however, construction had not been initiated
due to an extended lease arrangement with
Northwest Airlines.
Metropolitan Parks & Open Space
Commission (MP&OSC)
Metropolitan Parks & Open Space Commission offices are
located at Mears Park Centre, 230 E. Fifth St, St Paul,
55101. For more infonnation, call 602-1456.
Page 5
The Commission:
. approved Washington County's request
to reallocate $1.4 million of two
acquisition grants to partially finance an
early buyout of St. Croix Bluffs
Regional Park, as reported on page 3 of
this publication.
. approved Anoka County's request to
amend the Rum River Central Regional
Park Master Plan.
Metropolitan Sports Facilities
Commission (MSFC)
Metropolitan Sports Facilities Commission offices are
located at 900 South 5th St., Minneapolis, MN 55415.
For more information, call Nancy Matowitz at 335-
3310.
The Commission:
. granted a 60-day extension to complete
negotiations with the Metropolitan
Airports Commission regarding the
Bloomington Land Sale at a price of
$26,500,000, which does not reflect any
other decrement to price.
. approved a budget amendment in the
amount of $1,075,000 to accommodate
the expanded scope and costs for the
plaza and concession projects and
projected costs related to the University
of Minnesota locker room.
. ~tended~contr~t~thSIT
Investment at the same terms until a
recommendation is received on the
amount of money in the fund and
placement of those funds, at which time
May, 1997
METRO DI6EST
the Finance Committee will make a
final recommendation to the
Commission.
. tabled action to approve bids and award
a contract for the 1997 Portable Stage
Project, given the status and absent the
approval of tenants, pending further
information.
. approved the bids and awarded the
contract for the 1997 Plaza
Modifications Project for the base bid in
the amount of $528,000 to Sheehy
Construction.
. approved the bids and awarded the
contract for the 1997 University of
Minnesota Locker Room Remodeling
. Project for the base bid in the amount of
$307,940 to Gladstone Construction.
Page 6
May, 1997
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I
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and
three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings
should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at
602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be made by electronic mail at:
data.center@metc.state.mn.us or by calling the Public Comment Line at 602-1500.
DATE: June 6, 1997
WEEK OF: June 9 - June 13
METROPOLITAN COUNCll..
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St. Paul. Meeting times and
agenda are subject to change. For more information or confIrmation of meetings, call 602-1447, (TrY: 602-
0904). Call the Metro Information Line at 602-1888 for coming meetings and agendas and other Council
information.
Transportation Committee - Monday, June 9, 4 p.rn., Chambers. The committee will consider: Apple
Valley Transit Station; approve budget amendment and contracting authority with Scott County to
implement ADA service in Savage; welfare-to-work transportation initiatives; comments from
Transportation Advisory Board on ISTEA reauthorization; continuation of driver hiring incentives
programs; Metro Mobility transition update; and other business.
Southwest Metro Groundwater Work Group - Tuesday, June 10, 1:30 p.m., Prior Lake Fire Station,
16676 Fish Point Rd., Prior Lake.
Environment Committee- Tuesday, June 10,4 p.m., Chambers. The committee will consider:
authorization to negotiate and award a professional services agreement for the Metropolitan Wastewater
Treatment Plant solids processing improvements, Step I facility planning; authorization to enter into a
option agreement for SE Regional Plant site; authorization to reject all bids for Metro Plant process control
project; authorization to award and execute a contract for Brooklyn Park lift station flow capacity
improvements; AMSA national award for public information and education; 1998 MCES budget review;
and other business.
Open House for Transportation Improvement Program (TIP) 1998-2000 - Wednesday, June 11, 4 - 6
p.m., Room 1A.
Executive Committee _ Thursday, June 12, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis.
Provider Advisory Committee - Thursday, June 12, 10:30 a.m., Room 1A. The committee will consider:
outcome of 1997 legislative session; regional transit capital update; update on 800 MHz regionwide radio
system; timeline for 1998 budget and transit management plans; ridership tracking process; legislative audit
on metro transit; and other business.
TAD Policy Committee - Thursday, June 12, 12:30 p.m., Room lA. Jim Fortman, Director of Airport
Development of the Metropolitan Airports will give a presentation on the MSP comprehensive plan. A
discussion will follow.
.
T AC Planning Committee - Thursday, June 12, 1 :30 p.m., Room 2A. The committee will continue review
and discussion of the draft Congestion Management System for the Twin Cities Metropolitan Area and
consider other business.
Metropolitan Council- Thursday, June 12,4 p.m., Chambers. The council will consider: authorization to
enter into construction cooperation agreement with Hennepin County for relocation of sanitary sewer;
authorization to award and execute a contract for bioxide storage tank at Meter 132; closed meetings of the
Finance Committee to discuss labor negotiation issues; authorization to enter into a option agreement for
Southeast Regional Plant site; approval of Metro Plant master plan for submittal to the Minnesota Pollution
Control Agency; Metropolitan Council representative to serve on Metro GIS Policy Board; GIS data- and
cost-sharing agreement-Washington County; Watertown comprehensive plan amendment; Richfield
comprehensive plan update; Gem Lake comprehensive plan update; Rum River Regional Park amended
master plan; Eden Prairie comprehensive plan, MUSA addition and transportation plan revision; 1996
Metropolitan Agricultural Preserves status report; appointment of general counsel; and other business.
Special Council Meeting - Thursday, June 12, 5 p.m., or immediately following the Council meeting,
Room lA.
TENTATIVE MEETINGS mE WEEK OF JUNE 16 THROUGH JUNE 20, 1997
Community Development Committee- Monday, June 16, Noon, Room lA.
Finance Committee - Monday, June 16,4 p.m., Room 2A.
.
Industrial Rate System Task Force - Tuesday, June 17, 7:30 a.m., Room lA.
Land Use Advisory Committee - Tuesday, June 17, 8:30 a.m., Room lA.
Metropolitan Parks and Open Space Commission Tour of Baylor Regional Park and Lake
Minnewashta Regional Park, Carver County - Tuesday, June 17,3 p.m..
Environmental Services Budget Breakfast for Proposed 1998 Budget - Wednesday, June 18, 7:30 a.m.,
Maplewood Inn. Hwy. 694 and White Bear Av., Maplewood.
Transportation Advisory Board - Wednesday, June 18,3 p.m., Chambers.
Public Hearing for Comments on the Transportation Improvement Program (TIP)- Wednesday, June
18, 4 p.m., Chambers.
Environmental Services Budget Breakfast for Proposed 1998 Budget - Thursday, June 19,7:30 a.m.,
Brooklyn Park City Hall, 5200 85th Av. N., Brooklyn Park.
Committee of the Whole- Thursday, June 19,4 p.m., Room lA.
.
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Auociation of
Metropolitan
Municipalitiei
~ e \.g \ \1~Q.. 7
DATE:
June 5, 1997
TO:
Managersl Administrators
Roger Peterson /!ffl
FROM:
RE:
1997 Legislative Summary
.
In the recent Policy Narrative Report we incorrectly stated the new 1998 class rate for
Homestead property valued greater than $75,000. The correct class rate percentage is
1.85. Please correct your copy and relay this information to your Mayors and
Councilmembers.
We regret this error or any inconvenience this has caused.
I.
145 Univmity AvtlllJ( Ik1t
Saint Paul. I1iIUl~on 55103-1044
(611) 115-4000
fax: l!l-llqq
1.
2.
3.
9:00
9:00
4.
9:15
5.
6.
7. 9:35
8. 9:45
to
11:45
9.
11:45
10.
12:30
to
2:00
W ASIllNGTON COUNTY
Oennl. C. Hegberg
District 1
...................................................................
Date
June 10
June 11
June II
June 12
June 12
Committee
COUNTY BOARD AGENDA
JUNE 10, 1997, 9:00 A.M.
Mary Hauser
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4/Chair
Roll Call
Dave Engstrom
~istrict 6
Consent Calendar
General Administration - J. Schug, County Administrator
Adoption of County Policies
Discussion from the Audience
Visitors may share their concems with the County Board of Commissioners on any item not on the agenda. Tne Chair will direct the
County Administrator to prepare responses to your concems. You are encouraged not to be repetitious of previous speakers and to
limit your address to jive minutes.
Commissioner Reports - Comments - Questions
This period o/rime shall be used by the Commissioners 10 report 10 thejUll Board on comminu activities, make commenlS on maners
of interest and infonnation, or raise questions 10 the staff. This action is not intended to result in substantive board action during
this time. Any acrion necessary because of discussion will be scheduled for afurure board muting.
Board Correspondence
Adjourn
Board Workshop with H.E.L.M. Department - Room 100A
Preliminary Final Draft of Chapters One Through Four (Zoning Ordinance) of the
Washington County Development Code & Administrative Process for Recording Real
Estate Transactions
Lunch
Board Workshop with Office of Administration - Room 100A
Brown's Creek Watershed Issues
MEETING NOTICES
Time
Location
Mental Health Advisory
HRA Board
Solid Waste Advisory Committee
Communi ty Social Services
Metro TAB
1584 Hadley Ave. - Oakdale City Hall
1584 Hadley AVe. - Oakdale City Hall
Washington County Government Center
Washington County Government Center
230 E. 5th St. - Mears Park Center
4:00 p.m.
3:00 p.m.
5:30 p.m.
7:30 a.m.
12:30 p.m.
Auistiv. lisr.ning d.vie.s .,.. .v.iMbI. /0' UMI in th. County BOIIrd Room.
If you need euisr.nce due to disebiliry or lenguege berrie,. pI..se all 43().6000 (TOO 439.32201
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JUNE 10, 1997
- following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
Administration
A. Approval of the May 27, 1997 Board meeting minutes.
Auditor-Treasurer
B. Approval of abatement applications for local special assessments and waste
management fees.
C. Approval of abatement applications for exempt status, disaster credits, value
and waste management fee changes.
D. Approval of five day on sale non-intoxicating malt liquor license for VFW Post
#323, July 30 through August 3, 1997 at the Washington County Fairgrounds.
E. 'Approval of resolution recommending approval of application by the
Department of Natural Resources for release of tax-forfeited lands from the
Trust in favor of the taxing district.
F. Approval of resolution, repurchase of tax-forfeited properties by James A.
Simning, former owner.
emmunity Services
Court Services
G. Approval of receipt of certificate of commendation from the Governor's Office
for the "Metro Crisis Coordination Program".
H. Approval of contract with Anoka County for secure juvenile detention bed
services for the period of July 1, 1997 through September 30, 1997.
Health, Environment
and Land Management
1. Approval to publish notice of availability of Maternal-Child Health
grant funds through the County Board of Health for CY 98-99.
Public Works
J. Approval of resolution awarding the bid for County painting needs to Jay
Brothers, Inc, in the amount of $24,000 conditioned upon the execution of a
contract as approved by law.
K. Approval to advertise for bids on seasonal materials and services for road
maintenance.
L. Approval of resolution concurring with bid award to Arnt Construction for
necessary road improvements and installation of a traffic signal and traffic
control interconnect cable at CSAH 13 and Lake Road in Woodbury.
.
*Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
1.
2.
3.
1:00
1:00
4.
1:05
5.
1:25
6.
1:45
7.
8.
9. 2:00
10. 2:00
to
4:00
W ASIllNGTON COUNTY
Dennie C. Hegberg
Dletrlct 1
***NOTICE CHANGE IN TIME***
Mary Haueer
District 2
COUNTY BOARD AGENDA
JUNE 17, 1997, 1:00 P.M.
Wally Abrahamson
District 3
Myra Petereon
Dletrlct 4/Chalr
Deve Engstrom
District 6
Roll Call
Consent Calendar
Community Services Department - D. Papin, Director
Summer Youth Program, Workforce Center - B. Crawford, Division Manager
Health, Environment & Land Management Department - M. McGlothlin
Acceptance of Funds from UCare for County Developed Programs
General Administration - J. Schug, County Administrator
A. Direct Staff to Prepare Petition to Establish the Brown's Creek Watershed District
B. Comments on the Stillwater Annexation Area Alternative Urban Areawide Review
C. Carnelian-Marine Watershed District Appointments
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of prrnous speakers and to
limit your address to jive minutes.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to repol1 to thefull Board on comminee activities, make comments on maners
of interest and info171Ullion, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
Board of Equalization - Board Room
*******************************************************************
Date
Committee
June 17
June 18
June 18
June 19
June 19
June 19
MEETING NOTICES
Time
Location
Public Health Advisory
Plat Commission
Transportation Advisory Board
Workforce Council
MELSA
Parks and Open Space
5:30 p.m.
9:30 a.m.
2:00 p.m.
11 :30 a.m.
12:00 p.m.
7:00 p.m.
Washington County Government Center
Washington County Government Center
230 E. 5th Street - Mears Park Center
Washington County Government Center
570 Absury St., Suite 201 - St. Paul
Washington County Government Center
Austive listening devices .r. .v.i~bl. lor U$tl in th. County BOIIrd Room.
If you nud ,u;$mnc. dw to di$llbiliry or "nrJu#rJ' Mrri." pl"$lI c.1I 430-6000 ITDD 43S-3220J
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JUNE 17, 1997
.ollowing items are presented for Board approval/adoption:
DEPARTMENT/ AGENCY
ITEM
Administration
A. Approval to appoint Lorri Wood, Stillwater, to the Community Services
Advisory Committee to a three year term expiring December 31, 1999.
Auditor-Treasurer
B. Approval of abatement applications for homestead classifications, value
changes, waste fees and special assessments.
C. Approval of one day on sale non-intoxicating malt liquor license for June 20,
1997, by the Marine/Scandia Lions.
D. Approval of off sale intoxicating liquor license for S/S/G Corporation - Auto
Stop, Hastings through March 31, 1998.
E. Approval of resolution, application for conveyance of tax forfeited lands for an
authorized public use to the City of Oakdale.
Community Services
F. Approval of host County contract with R-Home of Woodbury, Inc. for
residential care for adolescents with disruptive behaviors.
.
G. Approval of contract with ACR Mississippi, Inc. to provide home and
community based services to persons with developmental disabilities.
H. Approval of contract with MN Dept. of Economic Security/Workforce
Preparation Branch for Program year 1997 (July 1, 1997 - June 30, 1998) to
operate the Senior Community Service Employment Program.
Health, Environment
and Land Management
1. Approval of preliminary draft of Chapter Eight of the Washington County
Development Code: Individual Sewage Treatment Systems and referral of draft
document to Planning Advisory Commission for review and recommendation
to the County Board of Commissioners.
J. Approval to submit a $10,000 grant application to the Minnesota Department
of Health Breast and Cervical Cancer Control Program for the period of
September 1, 1997 through August 31, 1997, and authorize the HELM Director
to sign and submit the application.
Public Works
K. Approval of resolution acquiring right of way and associated easements for
reconstruction of CSAH 3 in May Township and New Scandia Township.
L. Approval of resolution awarding the bid for the sale of excess right of way land
along CSAH 12 in Stillwater to Grace Baptist Church in the amount of $5,350
conditioned upon the completion of a quit claim deed as approved by the
County Attorney's Office.
.order
M. Approval of the Plat of Legacy Hills, May Township.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
o~i~ff~
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June 12, 1997
STILLWATER TOWN BOARD MEETING
Town Ha' I
7:30 P.M.
PRESENT: Chairperson David Francis, Supervisors Louise Bergeron,
Jerry Hicks, David Johnson and Shei la-Marie Untiedt.
Also, Attorney Matt Brokl, Planner Meg McMonigal,
Engineer Paul Pearson and Treasurer Warren Erickson.
1. AGENDA - M/S/P Bergeron/Hicks to adopt the agenda as amended.
(5 ayes)
2. MINUTES M/S/P Johnson/Bergeron to approve the 6/2/97
Sti I Iwater Township Workshop Meeting minutes as written. (5 ayes)
M/S/P Untiedt/Hicks to approve the 5/22/97 Sti I Iwater Town Board
Meeting minutes as written. (5 ayes)
3. CLAIMS AND CHECKS - Claims #1646 through #1667 were approved
for payment. Warren Erickson submitted his Treasurer's report.
4. BITUMINOUS ROAD MAINTENANCE CONTRACT - M/S/P Bergeron/Hicks
to authorize the Chair to sign the contract with Schifsky but the
contract is not to be released unti I corrected insurance document
is in the engineer's hands after having been verified by the
attorney. (5 ayes)
5. STONEHENGE PROJECT - Engineer Paul Pearson reported that the
trees have been moved out of the right of way and restoration work
is in progress.
6. CURTISS HILLS - Planner Meg McMonigal read a letter from Gary
V i zenor dated 6/6/97 say i ng he wou I d like to mine for sand or
gravel or apply for an 11 lot subdivision. She had a plat showing
the proposed subdivision.
The consensus of the Board was that they stand with the development
agreement, i.e. the outlot is dedicated in perpetuity to open
space. David Francis wi II write a letter to that effect and wi II
have it for review at the next regular meeting.
7. CONPREHENSIVE PLAN - Meg McMonigal had set up a meeting with
D; ck Thompson of Met ropo I ; tan Counc j I for next week. He wi I I be
invited to attend the next Township workshop on JUly 2.
8. YOKUM OI L - Meg McMon i ga I had an i nqu i ry f rom them about
bui Iding a service station at the northeast corner of CR 15 and
Highway 96. The current zoning does not provide for that use.
They would have to apply for rezoning that area.
9. AUAR - There was discussion regarding further input from the
Town Board.
f
Sti I Iwater Town Board Meeting - 6/12/97
Page two .
10. STREET SWEEPING - Dale Schauls who I ives by Little Carnel ian
was present to express concerns about street sweeping with respect
to the date of service and the cost of delay.
11. CALCIUM CHLORIDE - Louise Bergeron reported that work wi I I be
done at the end of next week on the gravel road portion of Arcola.
12. 72ND STREET - Lou i se Bergeron reported that the City of
Sti I Iwater would I ike to the Township to put down calcium chloride
on 72nd St reet and bill the City for the work done. She wi I I meet
with them further to discuss.
13. VOTE COUNTING MACHINE - The current machine used for elections
is becom i ng obso I ete. Wash i ngton County proposes to buy new
mach i nes and se II them to mun i c i pa lit i es for 50% of the cost to be
pa i d back over 5 years. The County expects to purchase the
machines after the first of the year 1998.
14. DEVELOPMENT MORATORIUM IN BROWN'S CREEK WATERSHED - Washington
County wi I I be invited to make a presentation to the Town Board as
to what their intent is.
15. PARK COMMITTEE - The work requests from the Park Committee
were reviewed.
M/S/P Hicks/Bergeron that a portable restroom be placed at the
parking lot of Little Carnel ian Park through the end of September
as a trial period to be reviewed. (5 ayes)
M/S/P Johnson/Hicks to accept the resignations
Committee of Gisela Ordahl and Heather Cameron.
thanks them for their years of service. (5 ayes)
from the Park
The Townsh i p
16. EAW REVIEW - LAKE LOUISE WATER STABILIZATION - The EAW was
reviewed and wi I I be kept on fi Ie.
17. MINNESOTA ZEPHYR - The Minnesota Zephyr has requested their
property to County Road 15 be annexed to the City. It is expected
that the Joint Board wi I I discuss this at their next meeting.
18. ADJOURNMENT - M/S/P Hicks/Bergeron to adjourn the meeting.
(5 ayes) The meeting was adjourned at 9:40 p.m.
Clerk
Chairperson
Approved
.
.
.
.
ORDINANCE NO. 119
1997STILLWATER TOWNSHIP
WASHINGTON COUNTY, MINNESOTA
AN ORDINANCE AMENDING TOWNSHIP
ZONING ORDINANCE SECTION 604
RELATING TO PRIVATE KENNELS
THE BOARD OF. SUPERVISORS OF
STILLWATER TOWNSHIP ORDAINS:
Section 1. Section 604 of the T ownsh., Zoning
Ordinance conceming Kennels - Private Is
amended to read as follows:
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~ol5 ol5 ol5iDiDiD
0.._ .,.. M..JO:C!:l
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]l -11l11l11l
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Kennels . Private N C CC CC N N N N C
Section 2. This ordinance shall be effective
Immediately upon Its passage and publication.
ADOPTED by the Board of Supervisors of
Stillwater Township this 22nd clay of May, 1997.
STILLWATER TOWNSHIP
~s1 Louise I. BerQ&ron
Its Chairperson
Isf Pat BantU
Clerk
BY:
Attest:
i.
,
.
.
.
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and
three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings
should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at
602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be made by electronic mail at:
data.centcr@metc.state.mn.us or by calling the Public Comment Line at 602-1500.
DATE: June 13, 1997
WEEK OF: June 16 - June 20
METROPOLITAN COUNCIL
Community Development Committee- Monday, June 16, Noon, Room lA. The committee will consider:
tax base revitalization account recommendations; 1997 budget update/regional growth strategy budget
request; 1998 budget presentation and discussion of division priorities; annual Twin Cities area survey
results; Metro GIS update; and other business.
Finance Committee - Monday, June 16, 4 p.m., Room 2A. The committee will consider: approval of
continuation of driver hiring program; authorization of regional park grants financed with $3.5 million state
appropriations and $2.33 million Metropolitan Council bonds; fiscal year 1998 regional park operations and
maintenance grants; approval of financial system recommendation; approval of revised investment policy;
approval of 1996 Program. Evaluation Report; authorization to contract with Vegemast Engineering for
radio systems services; Regional Administration budget review; and Metropolitan Area Agency on Aging
discussion. The next portion of the meeting may be closed to the public pursuant to Minnesota Statutes
section 471.705, subdivision la for discussion of labor negotiation issues. The meeting may be reopened to
the public following labor negotiations discussion. The committee will consider authorization to enter into
an agreement with to the Confidential Administration Staff Association and other business.
Industrial Rate System Task Force - Tuesday, june 17, 7:30 a.m., Room lA. The task force will
consider: review of format of existing MCES rate system; continuation of discussion of the industrial rate
system; and other business.
Environmental Services Budget Breakfast for Proposed 1998 Budget- Wednesday, June 18,7:30 a.m.,
Maplewood Inn, Hwy. 694 and White Bear Av., Maplewood.
Transportation Advisory Board - Wednesday, June 18,3 p.m., Chambers. The board will consider: ATP
Report; introduction of Arthur Leahy, MCfO General Manager, and initial observations by Mr. Leahy of
transit in the Twin Cities; toll lane proposal; and other business.
Public Hearing for Comments on the Transportation Improvement Program (TIP)- Wednesday, June
18, 4 p.m., Chambers.
Environmental Services Budget Breakfast for Proposed 1998 Budget - Thursday, June 19, 7:30 a.m.,
Brooklyn Park City Hall, 5200 85th Av. N., Brooklyn Park.