HomeMy WebLinkAbout1997-04-29 CC Packet Special Meeting
AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-11
Stillwater Public Library, 223 N. 4th St.
April 29, 1997
e SPECIAL MEETING
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.
CALL TO ORDER
ROLL CALL
1. Workshop: John Roettger - Proposed development of old UBC and 2nd/Olive sites
2. Update: St. Croix Valley Area Sports Complex
3. Resolution 97- : Establishing Municipal State Aid Highway
4. Other business
COMMUNICATIONS
1. Steve Bloom - Resignation from Human Rights Commission
ADJOURNMENT
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9376 St. Croix Trail North. Stillwater, MN 55082.612.439.1095
April 25, 1997
Proposed Housing, Parking and Retail Development
South 2nd Street, Still water, Minnesota
Developer: '
croix Builders Inc.
9376 st. Croix Trail North
stillwater, Minnesota 55082
Contact -,John Roettger
439-1095
Architect:
KMR Architects, Ltd.
2501 w~yzata Boulevard
Minneapolis, Minnesota 55405
Contact - Jerry Runk
377-8151
.
Scope of Project
The proposed project consists of the development of two sites
on South 2nd Street in the city of stillwater. The first site
is on the west side of 2nd, between Chestnut and olive Streets
and is proposed as a parking and retail development. The
second project includes the old UBC Lumber Yard property and
is projected as a high density housing development. The
projects are tied together as a single development due to the
need for public parking addressed in the documentation on the
UBC site provided by the city of Stillwater.
The parking/retail development is envisioned as a multiple
level.parking structure with street level retail space. We
expect Shortyfs Laundry to anchor the retail with a 4000'sq.
ft. facility. The remainder of the first level will be
approximately 6000 sq. ft. of rental space and 18 short term
parking stalls. Each level of the parking structure above will
provide approximately 85 stalls with the total dependent upon
the number of levels allowed.
.
The housing development proposed for the UBC site consists of
65 - 80 condominium apartment units with enclosed parking. The
Cityfs requirement for public parking on this site as part of
the development is being satisfied in the parking/retail
development previously described. It is strongly believed that
the project must provide access to 2nd Street, as in the
previous proposal, and must have a pedestrian connection to
3rd street. This bridging effect between the downtown area and
the residential area will add greatly to the marketing of the
project. To accomplish this connection, it will be necessary
to acquire the city owned land on Third street and some
additional property from CUB. CUB has already been contacted
regarding the purchase of the required property.
Preliminary drawings of each project are attached.
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Land -
site Prep -
utilities
TIF Money -
Procedure -
Items For Discussion.
The -city of stillwater owns the majority of
the land on both sites so we need to address
the means by which it can be acquired for
development.
The sites will need to be reviewed for
hazardous materials and we need to address how
cleanup is to be accomplished.
How to handle utilities which may require
relocation.
How the use of TIF money can assist the
project.
What is the procedure for proceeding with the
development.
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A QUICK RESUME OF THE FIRM
KMR Architects, Ltd.
2501 Wayzata Boulevard
Minneapo~is, Minnesota 55405
(612) 377-8151
(612) 377-8156
State of Minnesota -- 1984
Alan J. Kimpell
Paul D. Miterko
Gerald J. (Jerry) Runk
4 Registered Architects
2 Technical Support
1 Clerical
Minnesota
Massachusetts
Wisconsin
Mississippi
Arizona
NCARB Council Certification
Complete Architectural Services, including:
+
Project Evaluation & Programming
Design and Development of Project Documents
Interior & Graphic Design
Contract Administration
Scale Model Construction
Inspecting Architect Services
+
+
+
+
+
The staff at KMR Architects has extensive experience in all
phases of commercial design and construction ranging from small
additions to the 95-million dollar Target Center Arena in
Minneapolis. The range of projects in the staff portfolio include
health care facilities, offices, retail stores, banks, video production
studios, hair salons, air-supported structures, over 2000 multi-
family housing units, and more than fifty projects in the
recreational and sports field. .
.
.
.
St. Croix Valley Commission
Rich Cummings
Michael Polehna
Dick Olsen
April 23, 1997
TO:
CITY OF STILL WATER (STEVE RUSSELL)
FROM:
ST. CROIX VALLEY SPORTS FACILITY COMMISSION (DICK OLSEN)
RE:
MIGHTY DUCK GRANT
APRIL 30, 1997
This is to inform you that the City of Stillwater should send the MN Amateur Sports Commission a letter
requesting a $125,000.00 grant.
As you know, we are on a priority list of eight to receive another $125,000.00 grant with the current
Mighty Duck Grants. The 2nd $125,000.00 grant will give us a total grant of $250,000.00.
The deadline for the grant is Wednesday, April 30, 1997.
Some items you might consider in the application are as follows:
1. Current site plan.
2. Current planning and construction schedule.
3. Inclusion of the National Guard Training Facility that will provide Community use.
4.' Council resolution.
5. Reference to our original application and $125,000.00 grant.
If you have any questions, call Dick Olsen at 439-5410.
cc:
Mayor Jay Kimble
Council Members:
Rich Cummings
Eric Thole
Terry Zoller
Gene Bealka
Stillwater Administrator:
Nile Kriesel
Sports Commission Members:
Rich Cummings
Mike Polehna
Architects:
Ankeny, Kell
Stefan/Larson
P.O. Box 903, Stillwater, MN 55082-0903
r . . .,
MEMORANDUM
TO:
Mayor and City Council
.R: Steve Russell, Community Development Director jL
DA: April 25, 1997
RE: UPDATE ON SPORTS COMPLEX
The purpose of this update is to briefly inform the Council of the current status of the sports complex.
Since amending the design services contract for the training center/armory, additional design work has
taken place. A revised Master Plan incorporating the training center footprint on the site has been
prepared. Preliminary floor plans for the training center space are drawn. The total floor space of the
training center/community center is 70,860 square feet. Of that number, 40,000 is required armory
space if a stand along building was constructed without community facilities. The plans will be developed
further with input from Major Ous and the First Battalion.
Financing for the National Guard Training Center remains a critical issue for timely coordinated
construction of the sports complex/community center. At this point, two approaches are being pursued.
The first approach is the normal capital facilities appropriation method with congress. This approach has
not produced construction money for the armory in the past but may result in funding with strong
congressional support. A second, approach is considered a nontraditional "innovate" approach to
funding. Using this approach, the federal government would approve funds to contract for leasing a
.aining facility constructed by another entity. In this case, the City of Stillwater. The City would construct
e training facility and would receive rent through a multi-year least to assist with debt retirement. Mr.
Ed Cain has introduced this concept to the Minnesota congressional delegation and others at the
national guard. The response to this innovate concept has been good, but with any new program, much
work is involved to develop the concept and get funds allocated.
If this new training center funding approach is approved by the federal government, the city or some
other local entity would be asked to provide funds for construction of the training center.
Staff and Mr. Cain felt it is important to make the Council aware of this requirement at his time and
provide the opportunity for comment.
Attached is a current schedule for construction of the sport complex with ice arena completion
September 1, 1998 and field house completion November 1, 1998. The schedule provides an
opportunity for joint community center (armory)/sports complex construction. The construction could
proceed with or without the training center. To meet these construction dates, bidding of the project
would be held August-September of this year with award of bid by the Council in September.
The overall financing of the project by the City will have to be established before the August bidding.
. Cain and a representative from the consulting design firm will be present at meeting time to answer
estions and assist in the update.
Attachments.
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NATIONAL GUARD COMMUNITY AND TRAINING CENTER
ST. CROIX VALLEY AREA STILLW AlER, MN 421.97
BUILDING AREA SUMMARY
FUNCTION GROSS AREA
101 LOAI)[NC DOCK 4,{XX)
102 STORAGE AREA 615
103 OFFICE/STORAGE , 2..ZOO
NATIONAL GUARD AREA TOTAL 7,315
104 KITCHEN 1,325
105 DOUBLE GYM 16,000
106 MENS LOCKER ROOM 1,000
107 WOMENS LOCKER ROOM LQOO
N.G./ COMMUNITY SHARED AREA TOTAL 19,325
1~ COMMUNl1YMEETING HALL .' r 2,500
109 COMMUNl1Y CONFERENCE ROOM 1,000
110 COMMUNl1YCONFERENCERooM 1,000 '
111 COMMUNl1Y CHILD CARE 8W
COMMUNITY /TENANT AREA TOTAL 5,320
100 LOBBY SPACE 3,150
ORCULATION ~
COMMON AREA TOTAL 8.050
~TFLOORTOTALSFAREA 4D,0l0
201 NATIONAL GUARD OFFICE 9~
202 NATIONAL GUARD TRAINING ROOM 2..500
NATIONAL GUARD AREA TOTAL U,35O
203 EXERCISE / TRACK 1Q.ZOO
N.G./ COMMUNITY SHARED AREA TOTAL 10,700
204 COMMUNl1Y CLASSROOM 1,500
20S COMMUNl1Y CLASSROOM MOO
COMMUNITY I TENANT AREA TOTAL 2,900
ORCULATION ~
COMMON AREA TOTAL 4.900
SECOND FLOOR TOTAL SF AREA 30.850
TOTAL BUILDING AREA 70,860
BUILDING AREA SUMMARY:
NATIONAL GUARD TOTAL AREA 19,665
N.C.! COMMUNI1YTOTAL AREA 30,025
COMMUNTIY TOTAL AREA 8,220
COMMON TOTAL ~A 12,950
ESTIMATED CONSTRUCTION COST:
$ 110 / SF (70,860 SF) = $ 7,794j1.X)
Ankeny Kell Architects, P.A.
Stefan I Larson Associates
STEFAN I LARSON ASSOC.
6124391179
. '
.
SCflEDl1LE - REVISED 4.Z!.97
St Croix Valley Sports Comple:t
Ice Arena, Field House. Traini~ Center
Aprill-l7
Programming
Predesign
Working Group Meeting - review programmioglpredesign CANCELLED
Training Center Programming
Prede3ign
Steering Committee Update on programming/predesign CANCELLED
7 :00 at Stillwater Public Library
April 17
April 18 - May 30
April 28
April 29
City Council Worksbp - Direction needed 01) a committee for annot)'
programming. All dates listed below are tenative. They will be confirmed
after a schedule for annory programming is established.
.
Ad Hoc Committee Meeting - review of prograrnminglpredesign
Neighborhood Meeting/Ann Bodlivick SeniOT3 Group
Compass Report Available
Working Group Meeting - review of programming/pre design
Public Presentation
possiblity for neW3 {t~lease with updated plans 3howing with/without Training
Facility Options
MN Armory N.d. Guard decision needed on Tninmg Center Fatility
for F.u 1997 Coft,trudio8
Working Group Meeting - review completion of programminglpredesign
Compass Report and MN Armory Natl. Guard decision
City Council Approval of Compus to proceed on fund rasing,
direction ot project with/without Training Facility
June ION ew Release: of plans, elevations with project updllte
June 10 . August 12 Prepue Final Plans and Specs
July 7 . HPC Approval of Plans and Specs
July 28 Planning Approval of Plans and Specs
August 12 City Council Approve Final Plans and Specs
August 12 - September 16 Bidding
September 23 City Council Approval of Constuction Contract
September 24 CoMtruction Be3ins
September 1, 1998 Ice Arena Completion
November 1, 1998 Field House Completion
May 15 . 30
M~y 15 . 30
May IS - 30
May 22
May 22 - June 10
May 30
June 5
June 10
Ankeny KeJl Architects I Stefan I Larson Assocjates
St. Croix Valley Cporu Complex
Ice Arena, Field House and Training Center
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MEMO
April 18, 1997
TO: Mayor and City Council
FROM: Shawn Sanders;;.S
Civil Engineer
SUBJECT: Municipal State Aid Designation
DISCUSSION:
The City has received preliminary approval from the Office of State Aid to designate
62nd Street N., from CSAH 15 (Manning Avenue) to Stillwater Boulevard N. In order to
proceed with the designation Council needs to adopt a resolution establishing 62nd Street North
as a Municipal State Aid Highway.
RECOMMENDATION:
Staff recommends that a resolution be adopted establishing 62nd Street N., from CSAH
15 to Stillwater Boulevard, as a Municipal State Aid Highway.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
Resolution No. 97-_, RESOLUTION ESTABLISHING MUNICIPAL STATE AID
HIGHWAY.
RESOLUTION NO. 97-
RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAY
WHEREAS, it appears'to the City Council of the City of Stillwater that the street
hereinafter described should be designated Municipal State Aid Street under the provisions of
Minnesota Law.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater that the road described as follows, to-wit:
62nd Street North from CASH 15 to Stillwater Boulevard
be, and is established, located, and designated a Municipal State Aid Street of said City, subject
to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon his approval of the designation of said road or portion thereof, that
same be constructed, improved and maintained as a Municipal State Aid Street of the City of
Stillwater, to be numbered and known as
By:
Jay L. Kimble, Mayor
ATTEST:
By:
Modi Weldon, City Clerk
.
.
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4.
Steve & Dawn Bloom
906 Eagle Ridge Place
Stillwater, Minnesota 55082
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LMC
145 University Avenue West, St. Paul, MN 55103.2044
phone: (612) 281.1200 · (800) 925.1122
Fax: (612) 281-1299 · TDD (612) 281-1290
L.al1tAQ of Minn,,(J()fa Citiu
eifi., promotitlg ~ll"nce
I
April 24~ 1997
ACTION ALERT!
To All City Officials
House Committees pass anti-city tax bill
\
The House of Representatives omnibus tax bill, H.F. 2163, has plenty to concern local officials -
levy limits, referenda and reverse referenda requirements. The bill will be debated on the floor
this Friday, April 25. Call 01' fax your Representative tonight or early tomorrow morning to get
these provisions out of the House version of the tax bill.
Levy Limits _ would apply for three years arid be adjusted for inflation, population changes. and
aid changes. Debt levies and certain tlood-related expenses would be exempted.
Message:
. Levy limits do not allow the flexibility cities need to cope with unforseen expenses.
Examples: the floods and blizzards, a new wastewater treatment plant, or ex.amples from
your city.
. Levy limits are unnecessary - city budgets have risen only slightly higher than inflation in
the past ten years. Two thirds of the increase in property tax levies since 1990 have been
for schools, only ten percent has been for cities.
Voter Referenda to apprqve or reject levies above the levy limit and
Reverse Referenda by petition of five percent of the voters to approve or reject any levy
increase
~essage: i
. Referenda requirements erode the atthority of local officials to make the tax and budget
decisions they are elected to make. ,
Referenda requirements may require expensive special elections.
Referenda requirements add uncertainty to the local budget process and make long-range
planning more difficult.
Citizens are already jnvolved in the local budget process through public council meetings
and the Truth in Taxatiun process.
.
.
.
Please contact your Representative right away and request that these provisions be removed from
the House tax bill on the floor tomorrow.
't'd
AN EQUAL OPPORTuNITY/AFFIRMATIVE ACTION EMPLOYER
S3I1D ~~["'l .:10 3n51:j3l ,NdJ17 :20 l6/.._E.;;;, CJgJL _
.
April 15, 1997
.n7 'V. Cherry Street
Stillwater, MN 55082
Dear lVlembers of the Stillwater City Council,
The Seventh Annual Ravine Clean-up is scheduled for Saturday, April 26, fi'Oll1 10:00
a.m. until 2:00 p.m. The rain date is 1\1ay 3. The flyers are enclosed. The event is organized
by members of the North Hill neighborhood and co-sponsored by Friends of Stillwater Parks
and Hope House of the St. Crob Valley. Businesses and individuals throughout town
pro\'ide prizes as thank-~70us and incentives for participants. New Heights School begins the
clean-up the preceding week during school hours and community members of all ages work
together on Saturday to remove garbage as small as candy wrappers and as large as
furnaces. 'Ve hope the City of Stillwater Public 'Yorks crews will continue to take trucks
dOml to the central collection site and haul away tons (really!) of garbage, as they have in the
past.
As the guardians of a portion of this beautiful land, we invite you to come and
participate this year. Bring your families and friends. You will be a part of something that is
increasingly rare - neighbors geiting their hands dirty to accomplish what no family could do
alone. The shouts of joy as a group of strong, detennined workers finally pull free an ancient,
half-burled washing machine from its "rusting place" ~md an impromptu parade of cblldren
. forms behind them as they roll it down the path to the mountain of garbage already gathered
probably haven't been heard or seen around here since the last barn went up. The kids who
have participated over the years have seen an "impossible" and ovenvhelming task being
tackled anyway. At first the garbage was everywhere, visible from the moment you ente~'ed
the ravine on Cherry Street until you reached tlIe end on lVlulberry Street by the library.
Boats, appliances, furniture an(l tractors littered the creek bed while lighter items lined the
banks. Now you c~m walk almost to the library before fmding an appliance yet to be dug out
and the eolor of tile banks is increasingly due to vi6lets, woodbine, Dame's Rocket and
Dutchman's Britches instead of "Harvest Gold," "Avocado," and "Coppertone." In a few
years the clean-up will consist of a few neighbors with garbage bags
picking up the year's litter - we invite you to become a part of this mnazing transfonuation
while you have the chance. Give your children and gnmdchildren, nieces and nephews an
invaluable gift - a concrete example of the power of hard work and persistence. '
Join us at the corner of Everett mId Cherry Streets. Bring your o",n garbage bags ,
and work gloves. Ropes and spades are welcome if)ToU have them to share. Call 439-8698
if you'd like to donate a prize or help with promotion. Perhaps )'ou don't bend as well as
you once did, but you'd like to be part oftbe effort somehow. or you remember the
neighborhood from way back and you'(llike to share your memories -with us - please, join
I us at the refreshment table on CherI")' Street by Hope I-louse. Everyone is welcome!
· ~ &- Smwely, r);/w1~ fbvJ
.
~EC.C.l (0 X YiM Olel
Celebrate Earthee
iJ.'<J:.~;':''i''
the good old-fashioned way.....
.
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'/:X, Saturday, AprIl 26 , 10:00 a.lTI.-2:00 p.In.
(rain date May 3)
'5e..\Jen'th tL\:nnual,
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.
Meet at the comer of Everett and clj~iTy Street.
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B.Y.G. bags, gloves, ropes,;~~~ades, etc.
j ";,l.~~,.!',(.
Everyone is wel~I.. e!
t " ~.1
They said it "couldn't be done," "crazy" - but hey, we're doing it! We passed
tile half-way point a long time ago and in a few more years the appliances
~., will. all. be dug out and gone" the a~cient c.an dumps all r~ked a~d bagg~.
'W~mvlt~you to become part of thIs amaz1l1g transformatlOn whIle you stIll
'~"i\\,liaye~~e,9h~ric,e! This is as close to a barn raising as we're going to get!
'R~gisterfor prizes donated by our wonderful local merchants, enjoy the free
refreshments and lend a hand! '
.
'sponsored by Friends of Stillwater Parks and Hope House of the St. Croix Valley
organized by neighbors of the r~e
Questions? Ca1l439-8698
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Becti Cox
417 West Cherry Street
Stillwater, MN 55082
Dear Mayor and City Council,
Neighbors of the ravine which runs from Lake McKusick to the library are again
organizing a ravine clean-up and have secured the sponsorship of both Friends of
Stillwater Parks and tbe board of directors of Hope House ofSt. Croix Valley. The sixth
annual event will be beld Saturday; April 27, from 10 AM til2 PM in the part of the ravine
that begins at Everett and Cherry and runs to tbe library (rain date is May 4).
We are again asking tbe City of Stillwater to authorize city crews to remove the trash and
appliances gatbered by volunteers. Tbere will be a larger volume because the pickup was
never made last year, despite repeated assurances tbat it would be done. We ask that you
direct your staff to give the project a bigher priority tbis year, and to complete the removal
by the end of May. It doesn't take long for kids and animals to spread it out again.
Our sponsors also join us in respectfully requesting tbat the council give the area an official
name. "Ravine" does Dot do justice to the beauty along the paths and slopes or in the
meadow at the end of Cherry Street. It does not suggest a wildlife area-where both fox and
deer have been seen in recent years, as well as tbe many more common species. Nor does it
reflect the huge numbers of wildflowers tbat literally turn it to lavender in the spring and
orange in the summer. We would like to suggest "Cherrywoods", since it is Cberry Street
tbat would run througb it from one end to tbe otber (if it went tbrougb). "Cherry Creek"
has also been suggested, 'tbo we feel "woods" is a more accurate and inviting descriptive.
(Tbere is also a possibility of naming other rayines similarly in the future, i.e.
"Hickorp,.oods" or "Myrtlewoods" for the closest or most intercepted street). Since this
ravine is slated for a nature path on at least one version of the comprebensin plan, we feel
tbat it is important to give this an official, recognized name. Tbis would help people begin
to appreciate the area noW and to give it tbe respect it deserv~s. It would also help in our
efforts to stop the dumping that is still occurring. We would like to celebrate the official
designation of your choice at the clean-up on April 27. Please let us know of your wishes in
that regard.
We would like to invite all of you to participate in tbe actual clean-up, as well. In the spirit
of this year's theme "Hope SPRINGs Eternal" (chosen after tbis interminable winter), we
hope to see you there!
Sincerely,
~
Becci Cox
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end: Event Oyer
pc: Distrid 134 School Board
Friends of Stnlwater 'arks
Hope House ofSt. Crob Vaney
r illwater
~ - - ~~
. April 29, 1997 THE BIRTHPlACE OF MINNESOTA J
Mr. Paul Erickson, Executive Director
Minnesota Amateur Sports Commission
1700 - 1 05th Avenue NE
Blaine, MN 55449-4500
Dear Mr. Erickson:
This letter is written to provide the Minnesota Amateur Sports Commission an update on the St. Croix
Sports Complex.
Since receiving Mighty Ducks Grant approval last December, the City hired a design consultant to prepare
a detailed overall master site plan and construction plans and specifications for the ice arena and field
house(master plan and floor plans attached). The master plan locates the ice arena, field house and armory
training/community center so that they share common facilities, parking and other on-site improvements.
Because of increased interest by the Minnesota National Guard in participating in the sports complex project
and the benefit to the community of a training center/armory, the project has been delayed. The revised
schedule is attached. The schedule calls for sports complex construction to begin September 1997 with
completion, Fall 1998. '
. The costs of ilie project has increased as ilie result of detailed planning, expansion of ilie sports center and
the addition of the training center. The original cost of the project was $4,780,000. The current engineer's
estimates for the expanded facility is $12,282,600. Gfthat total cost, $5,526,000 is for the ice arena and
field house. Additional funding will be provided by the National Guard, the City of Stillwater and private
contributions.
To assist with fundraising for the expanded project, the City of Stillwater has hired a consultant to develop
a strategy and program for additional community and philanthropic support for the project.
City enthusiasm for the sports complex remains high. With the possible addition of the armory/training
center to the sports complex, the development will become more of a community center serving the needs
of the Stillwater area.
If you have any questions regarding the sports complex/community center project, contact Steve Russell,
Community Development Director at 430-8800.
Sincerely,
Jay Kimble
Mayor
. Attachments
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-61 1
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SCIitDlJLE. REVISED 4.Z~.97
St Croix Valley Sporu CompJclt
Ice Arena, Field House. TflIWng Center
April 1 . 17
Programming
Predesign
Working GfoUJl Meeting - review programmingfpredesign CANCELLED
Training Center Programming
Predesign
Steering Committee Update on programminglpredesign CANCELLED
7 :00 at Stillwater Public Library
April 17
April 18 - May 30
April 28
April 29
City Council W orblaop . Dir~tion needed OD IS committee for armory
programmiog. All dates listed below are tenative. They will be confirmed
after a schedule for almory programming is established.
Ad Hoc Committee Meeting - review of programJl'linglpredesign
Neighborhood Meeting/Ann Bodlivick Seniors Group
Compass Report Available
working Group Meeting - review of programmjng/predesign
Public Presentation
possiblity for news release with updated plaos showing with/without Training
F acUity Options
MN Annory N.tI. Gu..'d dedsion Reeded on TrainiJJg Center Flleility
for F.II 1997 Con,trudioa
Wodcing Group Meeting - review completion ofprogramminglpredesign
Compass Report and MN Armory Natl. Guard decision
C;ty Council Approval of Compass to proceed on fund rasing,
direction of project with/without Training Facility
June 10 New Release of plans, elevations with project update
June 10 . Augu~t 12 Prepare Final Plans and Specs
July 7 . HPC Approval of Plans and Sp<<:s
July 28 Planning Approval of Plans and Specs
August 12 City Council Approve Final Plans and Specs
August 12 - September 16 Bidding
September 23 City Council Approval of Constuction Contract
September 24 Comrtruction Begins
September I, 1998 Ice Arena Completion
Novenlher 1, 1998 Field HOUSe Completion
May 15 . 30
M~y 15 . 30
May 1 S - 30
May 22
May 22. June 10
May 30
June 5
June 10
Ankeny Kell A.rclUtects / Stefan I Larson Associates
St Croix Valley Cport~ Complex
Ice Arena, Field House and Training Center
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St. Croix Valley
Sports Complex, Training and Community Center
MASTER PLAN COMPONENTS
February 13, 1997
Site:
16.26 acres, 708,449 square feet.
Outlot A, of Stillwater, West Business & Industrial Park
975 feet north to south, 830 feet east to west
Elevation of site varies from 917' to 950'
Parking
Storm Water Management
Landscaping
Ice Arena
Field House
Future 2nd Ice Sheet
Training and Community Center
Public Works
481 Parking stalls Provided
144,000 cubic feet of ponding provided
6% of parking lot area
43,000 sJ. foot print, 150' x 286'
81,250 sJ. foot print, 325' x 250'
24,200 sJ. foot print, 110' x 220'
39,000 sJ. foot print, 156' x 250'
3.2 acre site, 2.8 acres usable area
Site Access:
Site access is provided at four location. The two primary access points for the
community center and athletic activities area are from Market Drive and Curve
Crest Blvd. Service access to the ice arenas and field house is provided from the
north east comer of the site form West Orleans Street. Access to the Public
Works yard is provided from the south east comer of the site from Curve Crest
Blvd.
Parking:
Parking is located on the western side of the site, and extending from the south
property line three fourths of the site to the north. 481 parking stall are provide.
Stalls are 9' wide by 20' deep, with a 24' drive aisle. The parking is sloped at a
grade of 3.5%. Additional parking is provided for staff along the back side of the
buildings.
Storm Water Management: Storm water management is located in one holding and retaining
pond on the west property line of the site. 144,000 cubic feet can be held. Outlet
for the site is at rate of 1.6 cfs. No additional storage is required or available.
Storage pond has a 4:1 slope with a depth of 11 feet. No wet storage is provided
on the site.
Landscaping:
6 % of the parking lot paved area is landscaped. One tree per six parking stalls
will be provided. Approximately a 350' length of the existing trees at the south
center of the site can be maintained on the site. The required landscape buffers
are provided, 20' on front yards, 10' on side and back yards. Additional
landscaping and screening will be provide for service area adjacent to residential
properties.
Ankeny Kell Architects, P.A.
Stefan/Larson Associates
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LEGISLATIVE ASSOCIATES, INC.
Washington Office:,
1101 30th Street, NW, Suite 500
Washington, D.C. 20007
(202) 625-4356
Fax (202) 625-4363
Minnesota Office:
P.D. Box 2131
Stillwater, MN 55082
(612) 439-7681
Fax (612) 439-7319
April 27, 1997
To: Mayor and Council Members
City of Stillwater
From: Ed Cain, LAI
Subject: The National Guard (NG) Armory: Status of Congressional Funding and
Options for Immediate Federal Action
A. Funding Practices for National Guard Armory Construction:
1) In past years, the Department of Defense (000), National Guard Bureau would
put together a plan requesting funds for armory construction based on their
perception of the greatest need throughout the country.
The Congressional Committees of the 70's and 80's, and before, would often
appropriate funds for "add-ons" which were armories for Congressional Districts
the Members perceived as important. Occasionally, armory construction
projects would even find their way into the Districts of the Committee Members
themselves, if you can believe that.
3) Noting that 000, NG funding requests often had little to do with those armories
selected for funding in the appropriation bill, 000 zeroed out funding for NG
armories, and left the decision for both funds and sites to Congress.
2)
4) By doing this, 000, NG was able to get their armories funded without including
them in their annual budget, thus reducing the total funds requested by 000
from Congress.
5) Along comes the 90's, and the budget reduction movement in Congress. The
committees then began to set criteria for funding armory construction, and in
affect, told 000 that if the requests for armory funding are not in your budget,
we're not going to fund anything and take the criticism of raising the 000 budget
higher than it already is.
6) The result has been very few armory construction projects have been funded in
the past 4-5 years. In FY 1997, there were more than a hundred requests, and,
I believe, only one project funded nationally.
B. 000, National Guard Practices and Procedures:
1)
The preference of 000 for a standing force and full-time military capabilities has
resulted in the de-emphasis of National Guard and Reserve Forces programs.
Military construction emphasis has been placed on the improvement of facilities
Page 2.
at existing military bases, especially in light of the massive base closure program
which is costing billions out of the recent ODD budgets.
Recent high level mission changes for the Guard, specifically associated with the
modernization of equipment to enable them to work along side of regular army
units has created another backlog of funding needs for the Guard.
3) The National Guard Bureau (NGB) has moved from a "Five Year Plan" to a
"Future Years Defense Plan" (FYDP). This is presented to Congress each year.
While no project will be funded not included in the FY DP, there is no assurance
that the inclusion of a project in the FYDP will result in a Congressional
appropriation.
2)
4) The NGB has developed a new plan to reduce new space deficiency for the
Guard facilities nationally by 3% each year, and renew existing facilities by 2%
each year. This plan would eliminate space deficiencies in 30 years, and replace
old facilities that are 50 years old or older. It would, unfortunately, require a $400
million for the Army Guard alone.
The military construction submission over the past five years for the Army
Guard has averaged $20 million per year. Worse yet, the Army Guard
military construction budget submitted by ODD in FY 1997 was only $7.6
million, less than 2% of the amount needed to eliminate space deficiencies
in 30 years. When Congress appropriated more than the ODD requested for
Army Guard military construction, ODD deducted that amount from future year
funding in the FYDP, placing the Guard even further in the hole. Not much hope
here, unless ODD has a change of heart, or Congress gets tough with them.
5)
C. Status, Efforts, and Problems of the Stillwater Armory Congressional Funding:
1) The Stillwater First Brigade Armory has been the top Armory priority for the State
for the past three years.
2) We have moved through the mire of communities requesting new armories to be
placed on the NGB FYDP list to be considered in the year 2001. While this
shows the NGB's recognition of the need for a Stillwater Armory, with the
practices of ODD described in B. 5), this recommendation by the NGB means
very little.
3) Minnesota has no Congressional Members on either the Senate Armed Services
Committee nor the House National Security Committee. This is a distinct
disadvantage when attempting to secure funds for local military projects.
4)
Congressman Marty Sabo is the only member of the Minnesota Delegation on
Appropriations in either the House or the Senate. This would be helpful under
most circumstances, however, Marty has a $4 million project proposed by the
State Department of Military Affairs for his Congressional District. It is ranked
number 3, just behind the Stillwater Armory. It would be difficult for him to justify
his support for Stillwater, which would surely eliminate the Air Guard project in his
own District from consideration.
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Page 3.
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While Grams, Wellstone, and Luther have all aggressively supported our project,
none are in a position of leadership on the right committees that can help us a
great deal.
What Can Be Done:
5)
The Committee Members and Staff are in a quandary as well as the rest of us.
They recognize the compelling need for armories in Stillwater and in other parts of the
country, yet there are simply no Federal funds available for military construction. They
see no remedy to this problem any time in the near future.
When the Mayor, Council Member Zoller, and I met with the Senior Committee
staff in both the House and the Senate, and suggested that there was a possibility of
"front-ending" the finances for the Stillwater Armory with local and State funds. Their
response was a combination of shock and enthusiasm. This, of course, was with the
stipulation that the Federal government enter into a long term lease arrangement with
the City that would cover any repayment of the local indebtedness.
Committee staff will want legislative authority to set up this new procedure in the
Military Construction Authorization bill this year. They are looking at this approach as a
possible means to resolving the impossible situation they find themselves. The
provision would be authored jointly by Grams and Wellstone. Both of them are open to
this approach.
. Benefits to Stillwater and the St. Croix Valley Sports Complex:
1) The approval of the armory construction to parallel the Sports Complex will result
in a cost savings to both components of the project.
2) The armory will provide facilities used jointly by both the armory and the Sports
Complex, i.e. bathrooms, locker facilities, and common areas.
3) The City will have the benefit of the Community Center facilities that will be a part
of the Armory, including a double gymnasium, a large kitchen, walking and
running tracks, rooms for large events, class rooms, and other facilities.
4) As a City-owned facility, the City can recoup additional revenues through leasing
the building to other community groups. School officials have expressed an
interest in additional classroom space for alternative school educational
programs and adult education activities.
5) The State will be provide 12 1/2% of the total cost of the project reducing the
funds needed to finance the project.
The Structure:
.
The total structure is designed for 70,860 sq. ft. of which the National Guard
requires 39,000 sq. ft., or about 55% of the total space. The projected total building cost
is $7. 79~1' based on $110 per square foot cost basis. The NG share of the cost
would be 4.287 f ~he total cost, of which the State would pay $550,000.
/'
Page 4.
Of the total space for the Armory (39,000 sq. ft.), there is about $1 to $1.5 million
in costs that would be deducted from the costs of the Sports Complex if the Armory was
not built, including locker rooms, rest rooms, and common areas which are joint
facilities. Currently they are included in the cost of the Armory.
Financing the Project:
Subtracting the $550,000 State payment reduces the cost of the Armory to $3.85
million. If the City chose to bond for that amount at a 5 1/2% rate, the cost would be
about $26,483.65 per month or about $318,000 per year.
If Congress gives us the authority to lease to the NG, the lease payments would
go toward the payment of the City's indebtedness for the structure. Estimating the lease
payments at $12 per sq. ft., the City would receive $468,000 per year, or $150,000 more
than the cost of the bond repayment. The lease payments should about equal the total
annual payments for the entire structure, both for the Armory and the community
services space ($460,815.)
At the end of the 2G-year lease, the City could extend the lease, and bank the
proceeds minus maintenance and repair, or turn the facility and the maintenance
responsibilities over to the National Guard.
Additionally, it should be noted that the construction of the Armory and
Community Center will generate a saving of $1-$1.5 million in the construction of the
Sport Complex by building the cost of the common facilities into the cost of the Armory.
There are a lot of other options to be explored to improve the financial position of
the City while providing services to the community, e.g., including an escalating clause
in the lease to compensate for inflation. (The lease payments would remain constant.)
First Steps:
If the Mayor and Council want to explore this concept further, we will need the
following actions:
1) The Council needs to approve the concept of leasing to the National Guard with
the stipulation that the numbers work out okay. (This needs to be done before
other Federal contacts are made.)
2) We'll need stronger numbers regarding construction costs, the availability and
capacity of city bonding authority, space designation, the cost of financing, etc.
3) We will need a commitment by the State to move forward with this type of
arrangement.
4) We will need preliminary approval by the NG Headquarters in Washington re: this
concept.
5)
Immediately, we need get legislative action going. The Congress will mark up
the Military Construction Bill in May. I would anticipate final passage by the end
of July.
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Page 5.
Admin istration:
Major Ous is putting together a citizens advisory committee to assist him in
working through some of the critical issues involved in the construction of a new armory
and community center. The committee includes a broad spectrum of the community
including a couple of military types.
A suggestion to the Council regarding the administration of the facility would be
to establish a Board with somewhat the same representation as this advisory
committee, which would have among its' responsibilities marketing and scheduling the
facility. The Council could then set the policy by which it would be administered, but
leave the "nitty-gritty" operational concerns to the Board.
The Board would probably need part-time administrative services. The cost for
such services could be easily accommodated from facility rental and fees. There would
likely be some long-term arrangements such as the schools, and others on a short-term
basis.
Finally:
This approach, if we make it work, will likely set the standard and process for the
greatest change in the National Guard Armory construction program in the century.
Right now, they have a terrific problem nationally with absolutely no solution in sight.
This is the reason why the idea was so well received by the House and Senate
Committees, and received their encouragement to move forward. It can demonstrate a
Federal, State, local government cooperation that every one talks about, but very few
accomplish.
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RESOLUTION NO. 97 -98
A RESOLUTION AMENDING THE BUDGETS
FOR TAX INCREMENT FINANCING
DISTRICTS NO.1 AND 4,
DEVELOPMENT DISTRICT NO.1
WHEREAS, part of the Tax Increment Financing Plan for Tax Increment Financing
District No.4, Development District No.1, provides that Tax Increment may be used for the
construction or renovation of a public park or a facility used for social, recreational or conference
purposes; and,
WHEREAS, on April 30, 1990, the City Council adopted a Resolution, among other
things, adopting an amended budget for Tax Increment Financing District No.4, as well as Tax
Increment Financing Districts 1,2,3, and 5, providing for an increase in the bonded indebtedness
authorized by the Districts by a total increase of $14,397,500.00; and,
WHEREAS, heretofore, the allocation of budgets between Districts has carried the sum
of$16,547,500.00 as the budgeted amount of bonded indebtedness allocable to Tax Increment
Financing District No. 1 and $4,800,000.00 allocated to the budget for Tax Increment Financing
District No.4; and,
WHEREAS, it appears unlikely that the total amount of bonded indebtedness allocated to
Tax Increment Financing District No.1 is necessary in the immediate future, however, activity
requiring the issuance of bonds is anticipated in Tax Increment Financing District No.4 and,
therefore, it is necessary to reallocate the budgeted amount for bonded indebtedness that has been
authorized by prior action of the City Council.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That the amended budgets for Tax Increment Financing District No.1 and Tax
Increment Financing District No.4 as adopted for the year ended December 31, 1996, be and the
same hereby are amended by reducing the budgeted amount for bond proceeds in Tax Increment
Financing District No.1 from $16,547,500.00 to $11,547,500.00 and by increasing the amended
budget for bonded indebtedness in Tax Increment Financing District No.4 from $4,800,000.00
to $9,800,000.00.
2. That the Tax Increment Plan for Tax Increment Financing District No.4 be clarified
by adding an additional sentence to paragraph R on page 8, V A-2 "That the City Council is
authorized to issue Tax Increment Bonds for the purpose of assisting in the construction of a
multi-purpose sports complex expected to be built on real estate previously acquired in the
District by the City. It is expected that funding will be obtained through the solicitation of gifts
1
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from individuals and other governmental units; and that the facility may be built in conjunction
with the Minnesota National Guard on the same site; provided that the amount of bonds issued
must not exceed the bond indebtedness authorized previously and reflected in the Amended
Budget. "
3. That the foregoing amendments are effective Nunc Pro Tunc for the year ended
December 31, 1996, since none of the amendments set forth in this Resolution require the form
of notice, discussion, public hearing and findings as needed for approval of the original plan
pursuant to the terms of M.S. S469.175, Subd. 4.
Enacted by the City Council this 29th day of April, 1997.
CITY OF STILLWATER
ATTEST:
lrlt~ ~ (zJJl&{.IJ-"
Modi 'teldon, Its Clerk --
2
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RESOLUTION NO. 97-99
A RESOLUTION APPROVING LAND
EXCHANGE BETWEEN THE CITY OF STILLWATER
AND THE STATE OF MINNESOTA THROUGH ITS
DEPARTMENT OF TRANSPORTATION
WHEREAS, on 14th of August, 1996, the City of Stillwater obtained title to real estate located in
the downtown of the City commonly known as the Minnesota Territorial Prison Site. The conveyance
from Maple Island, Inc., the fonner owner, was subject to el'lsements in favor of the State of Minnesota
encompassing portions of the property beyond the area needed for Minnesota State Highway purposes;
and,
WHEREAS, on the 27th of March, 1990, the City of Stillwater obtained a deed to real estate now
located in the City of Oak Park Heights from Northern State Power Company in fulfillment of a Contract
for Deed between the City and Northern State Power dated November 30, 1968, containing
approximately two (2) acres, more or less. This land was obtained by the City in anticipation of
constructing a sewer plant that, once constructed, was acquired by the Metropolitan Waste Control
Commission and is now operated by them. The land is surplus City land and located in the flood plain of
the St. Croix River; and,
WHEREAS, negotiations have taken place between the Minnesota Department of Transportation
and the City in an effort to obtain from the Minnesota Department of Transportation a release of the
easements now encumbering the Territorial Prison Site that are in excess of the area needed for right-of-
way and the State of Minnesota has agreed to release the easements to the Territorial Prison Site in
exchange for a conveyance of the excess City property located near the sewer plant, for use in
conjunction with the construction of a river crossing near the site, including any necessary mitigation
efforts.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That the land exchange be and the same is hereby approved and conveyance of the excess
City property described in the Quit Claim Deed attached as Exhibit "A" is authorized and the Mayor and
Clerk are authorized to execute the conveyance and deliver it to the State of Minnesota in exchange for
acceptance of a Release of Easements described in Exhibit "B".
2. That the City Staff is directed to take the action necessary to accomplish the exchange of
conveyances and the proper recording thereof with the Washington County Recorder.
Enacted by the City Council of the City of Stillwater this 29th day of April, 1997.
ATTEST:
QUIT CLAIM DEED
'.ATE DEED TAX DUE HEREON: $
Dated: ~ '"2q--r,19fl
C.S.8214(36=45)904
Parcel 75
County of Washington
k.o
/............" ,. 17 _ ~
V"~ ~ / ~
Dollars ($ /. er-o . ), City of Stillwater, a municipal
corporation under the laws of the State of Minnesota, Grantor, hereby conveys and quitclaims to the
State of Minnesota, Grantee, real property in Washington County, Minnesota, described as follows:
For and in consideration of the sum of
All of the following:
That part of Government Lot 5, Section 34, Township 30 North, Range 20 West, shown
as Parcel 75 on Minnesota Department of Transportation Right of Way Plat Numbered
82-88 as the same is on file and of record in the office of the County Recorder in and for
Washington County, Minnesota:
containing 0.805 hectare (1.99 acres), more or less.
together with all hereditaments and appurtenances belonging thereto. The Seller certifies that the Seller
does not know of any wells on the described real property.
.
By
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
The foregoing instrument was acknowledged before me this :<. qday of ~ '
19 j2, by .::r,4 Y '-. K I H l;LE- and A-1 0/2.. L I WIEL.D"N , the l\t ayor and the Clerk
of the City of Stillwater, a municipal corporation under the laws of the State of Minnesota, on behalf of
the municipal corporation.
.. A' A" ..... ........,........ ../VVv.<JNJ'''''-
~DAV1D TERRY MAGNUSON I
NOTARY PUBLIC - MINNESOTA
_. WASHINGTON COUNTY
My Comm. ~ Jan. 31.2000
-m ,,<,__.d '" - u--ar'rt-d'''
is Inst6.imeiitwas' fa eoy the
State of Minnesota, Department of
Transportation, Legal and
Real Estate Conveyance Unit,
St. Paul, Minnesota 55155
R35359G.08W
Notary Public
My Commission Expires:
31-;,.,()~O
Send tax statements to Grantee:
State of Minnesota
Department of Transportation
Mailstop 63 I (DP)
395 John Ireland Blvd.
St. Paul, MN 55155
I.
EXHIBIT "A"
If
C
If
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Easement rights of the State of Minnesota obtained pursuant to [mal Certificate dated March 18th,
1937, recorded Apri11, 1937, in Book 130 of Deeds, Page 146; and
Easement rights of the State of Minnesota obtained pursuant to final Certificate dated September
28th, 1939, recorded December 7, 1939, in Book 136 of Deeds, Page 10.
Nothing in this Release diminishes the rights of the State of Minnesota obtained by Warranty
Deed dated December 161h, 1935, recorded December 23rd, 1935, in Book 128 of Deeds, Page
341 (an easement over the east 42 feet of the site adjacent to Main Street)
EXHIBIT "B"
+
D CURVE CREST CLINIC
1500 CURVE CREST BOULEVARD
. STillWATER, MINNESOTA 55082-6040
(612) 439-1234
FAX 439-8938
FA,MILY PRACTICE
NEIL M. BEALKA. M,D.
JON R. STRATIE. M.D.
RICHARD M. POWELL. M.D.
PAUL V. QUINN. M.D,
HAROLD V, PEARSON. M.D.
PAUL M. SPILSETH. M.D,
GENE C. STRINGER. M.D.
WAYNE D. CARLSON, M.D,
STEPHEN M. DANAHER. M.D.
GARY A. WILLIAMS. M.D.
JEFFREY L. VIRANT. M.D.
GEORGINA D. CARLSON. M.D.
JANE R. WILKENS, M.D.
CRAIG M. HOWARD, M.D.
TIMOTHY G. BALDER. M.D.
JOAN L. BENNER. M.D.
JEFFREY L. SIKKINK, M.D.
CHARLES E. BOBACK, M.D.
BORIS M. BECKERT. M.D.
MICHAEL L. POTIER. M.D.
JEANNE M. POULTON, M.D.
EMERGENCY MEDICINE
THOMAS F. MONAHAN. M.D.
JOEL B. JENSEN. M.D.
INTERNAL MEDICINE
CHARLES W. BRANSFORD. M.D.
MARTHA L. SANFORD. M.D,
CHARLES H. STEVENS, M.D.
ANDREW E. DORWART, M.D.
DONALD W.T. WESSEL, M.D.
WENDY J. HECK, M.D.
eETRICS/GYNECOLOGY
R. PETER ULLAND, M.D.
THOMAS A. WEBER, M.D.
ANDREA L. TIPPLE, M.D.
BARBARA A. STROHBEHN. M.D.
LAURA A; DEAN. M.D.
PEDIATRIC and
ADOLESCENT MEDICINE
STEPHEN M. SCALLON, M.D.
SUSAN M. ASCH, M.D.
BRIAN L. CRESS, M.D.
LAWRENCE E. MORRISSEY JR., M.D.
SURGERY
THOMAS R. MURPHY. M.D.
KEVIN J. BJORK. M.D.
MICHAEL P. KAYE. M.D.
OTOLARYNGOLOGY
BRUCE F. [JENNISON, M.D.
AUDIOLOGY
DOREEN M, LaMIRANDE. M.S,. CCC-A
.
MEDICAL GROUP, P.A.
April 23, 1997
City of Stillwater
Department of Public works
223 North Fourth Street
Stillwater, Minnesota 55082
Dear Sir:
c.. I ~<b '-/ / ;).. ~
,O-io~0~
v )
D GREELEY CLINIC
921 SOUTH GREELEY STREET e BUSINESS OFFICE
STillWATER, MINNESOTA 55082-5997
(612) 439-1234
FAX 439-1547
I am writing to address a problem that we have here at
the Curve Crest Medical Clinic. Staff and patients have
difficulty in safely exiting the Clinic driveway.
Because the angles of the street create some visibility
problems, because the lane divider just to the east of
our driveway creates problems turning left, and because
of the excessive speed of traffic on Curve Crest, it is
sometimes very difficult to exit the clinic safely.
We would appreciate your help in evaluating and solving
this matter. We have three suggestions: We believe it
would be of help to have the center divider moved back
to the east about 10 or 15 feet. That will facilitate
left turns more easily. Secondly, we would request that
speed limits be strictly enforced. Thirdly, we would
recommend considering 4-way stop signs at the intersec-
tion of Curve Crest and Northwestern Avenue.
Thank you for considering this matter. Please remember
that we frequently have elderly patients driving their
own automobiles and we think it is somewhat of a danger-
ous situation. We hope you can take steps to address
the problems.
sincer1~
RiCmd M. P~-'"
RMP/sh
cc: Donald Beberg, Chief of Police
Mayor Jay Kimble
.
BA YTOWN TOWNSHIP
14949 30TH STREET NORTH
STIILWATER,MN 55082
.
NOTICE OF INFORMATIONAL MEETING REGARDING TIffi GRANTING OF A
CONDmONAL USE PERMIT TO RYDER STIJDENT TRANSPORTATION
SERVICES FOR WTS 3&4, BLOCK 1 ,KERN CENIER.FIRSfADDmON.
NOTICE IS HEREBY GIVEN: That an informatiQnal meeting will he held for
purposes of outlining conditions stipulated for the Conditional Use Permit
necessary for Ryder Student Transportation Services to operate a school bus
terminal in the Kern Center - First Addition. Based. upon threatened.
litigation, the Town of Baytown has agreed to a negotiated. permit allowing
said operation.
NOTICE IS FURTHER GIVEN: That the Baytown Board of Supervisors will
meet on Monday, May 5, 1997, 8:00 P.M., at the Civil Air Patrol hangar
on the Lake Elmo Airport, 3275 Manning Avenue NOM, (follow directional
signs), for the purpose of conducting the monthly business meeting that
will include discussion rdated. to the Ryder Conditional Use Permit.
.
Dated this ~:5 day of
12t~6
19 q 1 .
-t-? ;{ 41: ~
P. L. St. Claire, Oak
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METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing comminees. and
three n;gional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings
should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at
602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be made by electronic mail at:
data.center@metc.state.mn.us or by calling the Public Comment Line at 602-1500.
PLEASE NOTE: EFFECTIVE APRIL 14. COUNCIL PHONE NUMBERS CHANGED.
NOTE CHANGES IN THiS DOCUMENT.
DATE: April 25, 1997
WEEK OF: April 28 - May 2
METROPOLITAN COUNCIL
Southwest Metro Groundwater Task Force - Monday, Apr. 28, I p.m., Prior Lake Fire Station, 16676
Fish Point Rd., Prior Lake. The task force will consider: task force purpose statement; introduction of task
force members; ground rules; format of meetings; overview of planning framework; time frame;
background and issues areas; and other business. '
Transportation Committee - Monday, Apr. 28, 4 p.m., Chambers. The committee will consider:
reprogramming 1996 regional transit capital funds; approve budget amendment and contracting authority
with Senior Community Services and Laidlaw Transit Services Inc.; Southwest Metro Transit Commission
1996 management plan and budget amendment; renewal of lease agreement with Minneapolis Transit
Store; contractor selection for the fIrst Twin Cities commuting area transportation system performance
audit; consensus approach to surface transportation project development at Minneapolis-St. Paul
International Airport; regional solicitation for 2001 and 2002 projects to be funded with Federal Surface
Transportation Program. Congestion Mitigation Air Quality and Transportation Enforcement Program
funds; general manager's report; commuter rail update; and other business.
Metropolitan Radio Board - Friday, May 2, 9 a.m., Metropolitan Counties Government Center, 2099
University Ave.,' St. Paul. The board will consider: appoinnnent of standing committees; amendment to
board bylaws; submittal of county plans..options for the board; policy on us'er fees; Radio Board contract
with MCTO; letter on parks policy; legislative update; and other business.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and
agenda are subject to change. For more information or confIrmation of meetings, call 602-1447, (TIY: 602-
0904). Call the Metro Information Line at 602-1888 for news of Council actions and coming meetings.
TENTATIVE MEETINGS THE WEEK OF MAY 5 THROUGH MAY 9, 1997
Community Development Committee - Monday, May 5, Noon, Room IA.
Finance Committee - Monday, May 5, 4 p.m., Room 2A.
Litigation Review Special Committee - Monday, May 5, 5 p.m., or immediately following the Finance
Committee, Room 2A.
Metropolitan Parks and Open Space Commission - Tuesday, May 6, 4 p.m., Chambers.
I
Transportation Technical Advisory Committee to the Transportation Advisory Board - Wednesday,
May 7, 9 a.m., Chambers.
Core Cities Issues Work Group - Wednesday, May 7, Noon, Dixies' (back room), 695 Grand Ave., St.
Paul.
Transportation Accessibility A~visorY Committee - Wednesday, May 7, 1 p.m., Room IA.
Executive Committee - Thursday, May 8, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis.
Providers Advisory Committee - Thursday, May 8, 10:30 a.m., Room lA.
Metropolitan Council - Thursday, May 8, 4 p.m., Chambers.
METROPOLITAN SPORTS FACILITIES COMMISSION
Intergovernmental Relations Committee - Friday, May 2, 2 p.m., Commission conference room, 900 S.
5th St., Minneapolis. The committee will discuss legislative issues.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN
55415. All meetings are held in the conference room, unless noted otherwise. Meeting times and agendas
occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335-3310.
2
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The Metropolitan Council
has a brand new number
to serve you better.
.
Our main number at
Mears Park Centre
is now 602-1000.
Other important telephone number changes
Name:
The Metropolitan Council
at Mears Park Centre in St. Paul
is changing to a more efficient
telephone system on April 14.
Business operations will not
be interrupted.
Please make a note of the
new telephone number.
New telephone number:
.
.
ROD GRAMS
MINNESOT"
WASHINGTON OFFICE:
COMMITTEES:
PH. 202-224-3244
FAX 202-228-0956
ENERGY AND NAiURAL RESOURCES
tinitrd ~tatrs ~rnatr
WASHINGTON, DC 20510
INTERNET MAIL_GRAMS@GRAMS,SENATE,GQV
2~:~~E~~~T~E~~F~~E.
ANOKA. MN 55303
PH. €12-427-592i
FAX 612-.27-8872
BANKING, HOUSING, AND URBAN AFFAIRS
FOREiGN RELATIONS
JOINT ECONOMIC
April 21, 1997
The Honorable Jay B. Kimble
Mayor
City of Stillwater
216 North 4th
Stillwater, MN 55082
Dear Mayor Kimble:
For Minnesotans who live and work in counties ravaged by flood
waters, the past few weeks have been a difficult and emotional
time. My heart goes out to those who have worked desperately to
save their homes and land, and my thanks go to the thousands of
Minnesotans who have stepped forward to help their friends,
families, and neighbors.
On Thursday, April 10, I saw the destruction firsthand when I
accompanied James Lee Witt, Director of the Federal Emergency
Management Administration, to Ada and Moorhead. I traveled the
next day with Vice President Al Gore to survey the damage in
Breckenridge and elsewhere in western Minnesota. We witnessed
the widespread devastation and spoke with many Minnesotans whose
lives have been turned upside down by the floods. .I am traveling
to East Grand Forks today to see for myself what the community
needs most.
.
Now that President Clinton has approved our request that portions
of Minnesota be declared a disaster area, federal money for flood
victims is available to 47 counties. This will be available for
clean-up efforts as they get underway and help families and
individuals whose homes and property have been damaged or
destroyed.
Much work has been done, but the most difficult work, the
cleanup, is yet to come. After the news crews have moved on, the
TV cameras have been hauled away, and the spotlight has shifted
to other parts of the country, my office will stand by to assist
in the cleanup efforts. I will send Tom Yedinak of my
Washington, D.C. staff to review the cleanup situation early in
May after the flooding subsides to ensure that federal assistance
is facilitated. Should you have concerns prior to his visit,
please do not hesitate to contact Tom at 202-224-3244. If you
have a specific location or individual{s} Tom should be visiting,
please let him know as well.
I have enclosed a listing of some of the services available to
.
PREP,\RED, PlBLlSHED\,\D \I,\ILED ,,\T TA\P\YERS EXPENSE
PR!NT:C C~ RECVC~~: OAP::R
RODG
s
MINNESOTA REPORT
UNITED STATES SENATOR' MINNESOTA
1997 Flood Information
TELEPHONE INFORMATION
Minnesota Emergency Operations Center
The State of Minnesota operates a Flood Information Hotline between 6:00 a.m. and midnight, seven days
a week. Information available includes road conditions, river levels, volunteer and donations registration, and
other general information for the public. Outside the Twin Cities, the Flood Information Hotline can be reached
a 1-800-657-3504. Within the Twin Cities metro area, the Hotline number is 297-1304.
.
Federal Emergency Management Administration (FEMA)
FEMA coordinates the federal government's flood response efforts and the disaster aid program. The aid can
include grants to help pay for temporary housing, minor home repairs and other serious disaster-related
expenses. Residents and business owners who sustained losses in the designated counties can begin the
disaster application process by calling 1-800-462-9029 or by TOO at 1-800-462-7585. The lines are staffed
seven days a week, 8:00 a.m. to 6:00 p.m.
Minnesota Department of Transportation
Road conditions, including notice of any closures within the flood areas, are available through the Minnesota
Department of Transportation's road information hotline. The hotline number outside the Twin Cities metro
area is 1-800-542-0220; within the metro area call 405-6030. Road information is available 6:00 a.m. to
midnight.
Small Business Administration
Federal disaster loans are now available from the U.S. Small Business Administration (SBA) for homeowners,
renters, and businesses in the 21 declared disaster counties. Disaster victims must first call the FEMA
teleregistration unit at 1-800-462-9029 to be considered for SBA disaster loans.
State/Federal Taxes
The Minnesota Department of Revenue and the Internal Revenue Service (IRS) are granting some tax relief
to taxpayers in the counties that have been declared disaster areas. Taxpayers whose returns are due April
15 will not face late filing fees if they file and pay by May 30, 1997. By law, interest must be charged from the
original due date until the tax is paid. Taxpayers who have an estimated tax installment due April 15 will not
be penalized if that payment is made by May 30, 1997. For more information, call the Minnesota Department
of Revenue at 612-296-3781 or the IRS telephone assistance number at 1-800-829-1040, or by TOO at 1-800~
829-4059.
American Red Cross
The American Red Cross has opened two service centers to help people in the Montevideo and Granite Falls
area. The Montevideo Red Cross Service Center is located in the Montevideo County Courthouse; the
Granite Falls Service Center is located at the Cornerstone House, 381 8th Street, Granite Falls. Service
Centers will provide food, lodging, household furnishings, clothing, personal hygiene items, and will help meet
people's medical needs.
.
The headquarters for Red Cross information on shelters and hot meals in the Red River Valley area is located
at K-Mart, 1305 19th Avenue North, Fargo, NO. The phone numbers are 701-239-8279 or 701-239-9144.
To contribute financially to help the victims of the Minnesota River Valley and Red River Valley flooding, call
1-800-942-7087. You may also contribute by sending a check made out to "American Red Cross Disaster
Relief Fund" to P.O. Box 28326, Oakdale, MN 55128-0326, or your local Red Cross chapter. The Red Cross
is not a government agency; all disaster assistance is made possible by voluntary gifts of time and money from
the American people.
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WORLD WIDE WEB SITES
Office of Senator Rod Grams
http://www.senate.gov/-grams/flood.html
My Web site has information from my Senate office on flood relief efforts
and links to sites offering the very latest disaster information.
Minnesota 1997 Flood Infonnation Page
http://www.dps.state.mn.us/emenngtlfloods/index.html
This site, maintained by the Minnesota Division of Emergency
Management, provides the public and government agencies with flood
information and links to other flood-related sites.
Help During Disasters and Emergencies
http://www.irs.ustreas.gov/prod/hotlfema.html
This Internal Revenue Service site offers information for taxpayers who
have damaged or lost property in a location declared by the President as
a major disaster area. Links are provided to other federal flood-related
sites.
.
American Red Cross
http://www .redcross.org
The Red Cross has tips on how to prepare for flooding.
Disaster Relief
http://www.disasterrelief.org
This site is maintained by IBM, the Red Cross, and CNN for the purpose
of collecting and sharing worldwide disaster information via the Internet.
High'Water Watch
http://www.wcco.com/news/hig hwaters
A useful collection of flood information, including current river levels and
crest forecasts prepared by WCCO-Television.
Federal Emergency Management Administration
http://www.fema.gov
FEMA offers additional information on federal disaster assistance.
National Weather Service
http://www.crhnwscr.noaa.gov/mpx/hydro.html
The National Weather Service has detailed information on river levels,
forecasts, and flood warnings throughout Minnesota.
Minnesota Department of Transportation
http://www.dot.state/mn.us
Current flood-related road condition information can be found here.
.
.
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~i'wate~
'" ;";'" , " "" " """~
FYI
April 28, 1997
Mr. Robert McGarry
McGarry-Kearney Insurance Agency
243 South Main Street
Stillwater, MN 55082
RE: Claim against the City - Margaret FitzGerald
Dear Mr. McGarry:
Please process the enclosed claim against the City:
Margaret FitzGerald
PO Box 482
Lansing IA 52151
Injury sustained on hockey rink in Northland Park
Feb. 15, 1997
Sincerely,
1i1 Ilt. ",l-
I ~~ l L..L-k't0'1_.....
M rli Weldon
City Clerk
Enclosure
c: Klayton Eckles, City Engineer
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
F ,))r,; Bna.'l Fltzg~ra1':lq 1319:, 53~4510
Te: Clty C:~rki612)43083C9
t:t';!1? 3 0: 3, K,)!';.<::.:..:"-, ~ril ;:8, ~~97 :
Brian FitzGerald
PO 80le 482
Lansing IA 52151
Home Phone 319.538-1510
April 23, 1997
To: The City Coordinator,
On Febuary 15, 1997 my wife arid I were skating at
Northland Park, we were playing hockey with our children. My wife skated
into the hockey net, she broke her ankle and tore all her ligaments as well.
The goal net was frozen into the ice and did not move when she skated into
it.
Tim Thompsem at the Park District, said that the maintenance of the rink
had ceased with the removal of the warming house. The nets were left to
freeze into the ice and should have been either taken off the ice when the
wanning house was removed or maintained in safe playing condition.
I am self employed and we are not covered by any health insurance. We
need your assistance with the medical bills. Please contact us as soon as
possible at (319)-538-4510
Sincerely,
Brian FitzGerald
.
.
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Frcm: Bria~ Fitzgerald~1(31?)53S~S10
T0: City C!eIk!612!430B8~9
E-3.ge 2 of :'r M0~i':C..~':, ;'.~,rl~ 25, 19Gi 2
,
e4/16/1SS7 14:e2 4308818
CITY CF STILLWATER
PAGE 01
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CLAIM AGAINST CITY OF STILlWATER
NAME OF CLAIMANT 7'/l~ /../:;::;6~
ADDRESS 90 'Bo~ 1'6d.- ~ ~~ 5J.IS \
WHEN DID EVaIT OCC~7' -" 7
WHERE DID EVENT occufnLhr'l-hlanrl !&,K SiJ/Wde/' 1/J.;,
PHONE .,0(31 ~ )'Sj!~~5fO
WHAT HAPPENED?~ slid 1l1-fo a kCt 1/)'" I"r#:?-h. / ht1t":ke)" ~r
"-fA a +-1 dcJ.-S. +; C ~ e t-..) 'n., 1 in'- ~ i c.e J -:c:. '"a t'O Ke 0.,,-> ~
rn~t' -+..~~ Llt~lY1e ~ ~ " ~ f'^Y L e~ + f\" ~ \-e I
.
WHY 00 YDU FEEL THAT THE CITY WAS AT FAULniht!. ~cJ<cev~e.f5 ('A~ J~:SiJ~~j
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-J1J 6/tdl! (J)I '+he )'re)1: ,...,Jha-:m,XeAJ e9.J-k. ~K. \)'I~~C.t Soo"6%€. rw.:.it-..~9JQ.K.U. .
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STATE THE NATURE OF THE DAMAGE .-aD THE' COSTS ASSOCIATEDDrot'e.A (l~-rr.,\" t...J
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~ou have to formally notify the City in writfng within thirty (30) days of the
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'llUl APR 2 5 /997
CENTRAL ST. CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
MEETING MINUTES
April 16, 1997
CALL TO ORDER
Chairman Ann Bodlovick (Stillwater) called the regular meeting of the Cable
Commission to order at 7:34 p.m. at Oak Park Heights City Hall.
ROLL CALL
Gary Talbot (Stillwater), Doug Bergmann (Oak Park Heights), Gale Leavitt-Bush (Oak
Park Heights), Sharon Ridgway (Bayport).
Also Present: Kent Leacock, Roy Lalime, Karen Wandmacher, Dave Magnuson, Don
Fixmer and Kathy Cinnamon.
AGENDA APPROVAL
Kathy added Public Comment after Approval of Minutes. MOTION to approve the
agenda by Doug Bergmann, seconded by Gary Talbot. MOTION CARRIED.
MINUTES APPROVAL
MOTION to approve the minutes of 3/19/97 by Sharon Ridgway, seconded by Gary
Talbot. MOTION CARRIED.
PUBLIC COMMENT
Jay Stoddart, 9820 Perkins Ave. N. addressed the Commission and stated that he
wanted to see the Commission move forward with refranchising and not have the
meetings contain pettiness about the access center. He also disputed how the access
center is funded.
OLD BUSINESS
1. "Dead Doctors Don't Lie" - Dave Magnuson was asked to view the video and
give an opinion on whether the program can be shown and in his verbal and written
response to the Commission he indicated that the program is an infomercial and
should not be shown on the access channel; however he did say that the franchise
calls for a channel to be available for commercial purposes and that it could be shown
on that channel. Kent indicated that we don't have a channel set aside just for
commercial use but that if a person wants to pay a leased access rate (as determined
by the FCC) that they could get a commercial program on the air. Kent also indicated
that the Dead Doctors program was taken off the air after the last Commission meeting.
2. Public Inspection of Files - Dave Magnuson was asked to review both the
complaint and the Company's response to it and his opinion is that since the offering
specifies the hours of 9 to 5 for public inspection and Mr. Knutson came at 5:30, that
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Cable Commission Meeting 4/16/97 - Page 2
there was not a violation. The Corporation will add these hours of inspection to the
operating rules.
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NEW BUSINESS
1. King Videocable Company Report - Kent has accepted a new position in
California and introduced his replacement, Steve Hanson, who will be there effective
4/28/97 (phone number will remain the same). Kent sent a letter about this and also a
short bio of Steve Hanson and of Kathi Donnelly-Cohen, who may also be involved
from time to time. The monthly subscriber report was mailed to Commissioner's
homes and other letters and reports were also mailed but not received by everyone, so
these items will be discussed more next meeting. (Company response to complaints,
expenditures at Access Center, job descriptions, etc.)
Kent indicated that it might not be possible to get complete cost breakdowns on access
center expenditures for the entire year of 1996 but that he should be able to get a total
for how much was spent for the year. He also indicated that it is possible now to get
this report on a monthly basis but that it doesn't usually come out in time for our
meeting packets so we might have a month delay if discussing it for our meeting.
2. Access Center Report - Report was received. Roy stated that from now on he
would include information about camcorder checkouts. Karen asked about including
information on useage of the editing suites; Roy indicated that this is already on his
monthly report and that it does reflect actual usage. A group of students from Afton-
Lake/and school does a weekly news program at the Access Center and KSTP -TV
came out and had some news coverage on this. Roy states that he met with Jack
Wennberg of the Corporation to discuss possible equipment purchases for the center.
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3. Corporation Report - Karen stated that they updated their personnel policy.
a. Approval of Board of Directors - the Corporation has a 9 member board;
Jack Qoerr was approved by the Corporation to replace Nancy Jacobson. 5 members
are wanting to renew their appointments. Chairman Bodlovick questioned why there
are so many renewing at once; they should be staggered. It was thought that when
new board members came on to finish someone's term that perhaps they were just
given a 2 year term instead and therefore this problem. Doug Bergmann requested
that in the future that the Commission receive a list of names of board appointees 30
days ahead of the meeting where we are being asked to approve them. MOTION to
approve the slate of Corporation Board of Directors by Doug Bergmann, seconded by
Gary Talbot. MOTION CARRIED.
b. Approval of Revised Budget - Karen stated that it is a deficit budget but that
they would go into their money market savings to make up for the extra funds. The
Corporation's accountant says it is OK to have a deficit budget. MOTION by Gary
Talbot to approve the Corporation's FY 97 budget, seconded by Sharon Ridgway.
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Cable Commission Meeting 4/16/97 - Page 3
MOTION CARRIED.
Karen handed out the Corporation's Annual Report and also a Business Plan for 1997
for the Commission to review and discuss next meeting.
Karen spoke about some equipment issues and how to get some equipment which is
listed as assets off the books. There is some discrepancy about which equipment was
bought with escrow dollars and whose books it should be reflected in. It was
requested that the Corporation and Access Center staff go over a listing of the
equipment at the studio and determine which equipment was bought with escrow
money. Issue was tabled until next meeting.
The Corporation has requested to have a workshop with the Commission. No date set
at this time.
4. Cable Commission Business
a. Needs Assessment Workshop - The Commission will have a workshop on
Wednesday, May 7th at 7 p.m. at Bayport City Hall with cable attorney Tom Creighton
and a couple representatives from Decision Resources to get started with needs
assessment.
b. Personnel Complaint Procedure - There was discussion about how to
handle personnel complaints, in that these complaints should not be addressed at a
public meeting until parties have been notified and have had a chance to respond.
Gary suggested that a complaint be identified in writing 2 weeks ahead of the
Commission meeting and that the party involved be notified, as well as the Company,
Corporation, or Commission (depending on nature of the complaint) and given a
chance to respond and/or correct the problem. Then, if necessary, the Commission
can bring the issue up for discussion. MOTION by Gary Talbot to address personnel
complaints in writing at least 2 weeks ahead of a Commission meeting, seconded by
Doug Bergmann. MOTION CARRIED.
CONSENT AGENDA
MOTION by Doug Bergmann to approve Resolution 97-4-16 approving payment of
billslfunds transfer, seconded by Gary Talbot. MOTION CARRIED.
AFFIRM NEXT MEETING DATE/ADJOURNMENT
MOTION by Sharon Ridgway to have the next monthly meeting on Wednesday, May
21st at 7:30 p.m. at Bayport City Hall, if available, seconded by Gary Talbot. MOTION
CARRIED. The meeting was adjourned at 8:40 p.m.
Submitted by Kathy Cinnamon
Commission Secretary
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CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
BY LAWS
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ARTICLE I
NAME
1he name of this joint powers Commission shall be the Central St. Croix Valley Joint
Cable Communications Commission.
ARTICLE II
PURPOSE
The purpose for which this Commission is organized is to administer and to enforce a
non-exclusive cable communications franchise ordinance, and establish rates
thereunder, in member municipalities in the Central St. Croix Valley, Washington
County, MN, and organize a non-profit corporation to facilitate community
programming. It is the intent of this Commission, when appropriate, to operate
under the same rules as statutory cities in Minnesota.
ARTICLE III
MEMBERS
The Central Saint Croix Valley Joint Cable Communications Commission represents its
three member cities in matters relating to cable communications:
The City of Bayport
The City of Oak Park Heights
The City of Stillwater
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The three member cities are signatories to the Joint and Cooperative Agreement
effective February 1, 1982.
Other governmental units (Le.: School District) which desire to follow the activities of
this Commission, to receive and to contribute information about the development of
the cable system and desire to coordinate intergovernmental relationships, may
affiliate with the Commission as "Associate Members". Governmental units desiring
to become Associate Members may submit an application to the Commission.
ARTICLE IV
REPRESENTATIVES
Each member municipality shall appoint two primary representatives, one of which
shall be an elected official of that municipality sitting on that municipality City
Council; and the other primary representative shall be a qualified voter residing
within the boundaries of the appointing municipality. Each member municipality
shall appoint an alternative representative.
An associate member may appoint an associate representative and an alternate
representative.
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Commission By-Laws, Page 2
ARTICLE V
VOTING POWERS
Each member municipality primary representative shall have one vote. Alternative
representatives appointed by the member cities shall have the power to vote only
when a primary representative of that city is absent.
Associate representatives shall not have voting power.
ARTICLE VI
TERMS
The period of duration of this Commission shall be as long as the Joint and
Cooperative Agreement has authority over cable service in the member
municipalities.
The terms of member municipalities' primary representatives shall be for two (2)
years.
Terms of member municipalities' alternative representative shall be for two (2)
years.
When a vacancy occurs through retirement, resignation or removal, the member
municipality shall appoint a representative to fill out the retiring, resigning or
removed member's term.
Associate member representative terms may be set by the appointing governmental
uni t.
Member municipalities may remove appointed representatives at any time with or
without cause. The member municipality must provide notice to the Commission of
that event as well as to the other member municipalities.
ARTICLE VII
COMPENSA TION
Representatives shall serve without compensation from the Commission. However,
this shall not prevent a member municipality from compensating its representative
if compensation by that member municipality is otherwise authorized by law.
ARTICLE VIII
CONFLICT OF INTEREST
Representatives shall not have a financial interest in any cable company, or its
subsidiaries, major equipment or program suppliers: Minn. Stat. ~ 238.15 (1976).
Commission By-Laws - Page 3
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ARTICLE IX
OFFICERS
The officers of the Commission shall be a Chairperson, Vice-Chairperson, and
Secretary/Treasurer. All officers shall be primary representatives.
Officers of the Commission shall be elected at its annual meeting during the month of
February of each year. The term of office for Commission officers shall be one (1)
year. The term of office shall begin at the adjournment of the annual meeting at
which they are elected.
Vacancies shall be filled by election at the next regular meeting following the
announcement of the vacancy, or as soon afterwards as is practicaL
No Commissioner shall hold more than one office at a time.
An associate representative may not hold office.
The duties of the officers shall be as follows:
Chairperson: The Chairperson shall preside at all meetings of the Commission and
shall be the chief executive officer of the Commission.
Vice-Chairperson: The Vice-Chairperson shall, in the absence of the Chairperson,
exercise the powers and perform the duties of the Chairperson.
Secretary/Treasurer: The Secretary/Treasurer shall oversee the minutes of the
Commission meetings, the notices of the Commission meetings and any other notices
required by the Joint and Cooperative Agreement or these By-Laws; and the
Secretary/Treasurer shall oversee the management of the Commission's funds and
books, and shall be concerned with all the financial matters of the Commission.
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Financial documents may be signed by any officer of the Commission (Chairperson,
Vice-Chairperson, Secretary/Treasurer) and the administrative secretary. Checks
shall have two (2) signatures.
ARTICLE X
MEETINGS
The regular meetings of the Commission shall be held in the second or third full
calendar week of the month. The regular meetings of the Commission will be held at
each of the Member City Halls on a rotating basis, whenever possible.
Special meetings of the Commission may be called by the Chairperson or the
Secretary upon written request of the majority of the representatives provided that
the majority must consist of at least one representative of each member city.
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Commission By-Laws - Page 4
ARTICLE XI
NOTICE
Notice of regular meetings of the Commission shall be given to the representatives at
least five (5) days in advance of the meeting and when feasible, the agenda for such
meetings shall accompany the notice. Notices of the meetings shall be published in
the official newspaper of the member municipalities.
ARTICLE XII
DOCUMENTS
All documents which are required to be made available to the public shall be
deposited and kept on file at the Commission office.
ARTICLE XIII
QUORUM
No official action of the Commission shall be recorded as such without a quorum
present and voting. A quorum shall be a majority of the representatives appointed at
anyone time to the Commission. Associate representatives shall not be counted
towards a quorum.
ARTICLE XIV
COMMITTEES
The Commission may appoint committeees of Commission members or may appoint
advisory bodies to make recommendations to it on cable communications.
ARTICLE XV
ANNUAL AUDIT
The Commission's financial books and records shall be audited on or before July 1st
of each year by an internal audit committee, or at other such times as the Commission
may direct, but no less than every five years by an independent auditor designated
and approved by the Commission.
ARTICLE XVI
PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order, Newly Revised,
shall govern the Commission in all cases to which they are applicable and in which
they are not inconsistent with the Joint and Cooperative Agreement, these By-Laws
and any special rules of order the Commission may adopt.
ARTICLE XVII
AMENDMENTS
The Commission shall have the power to make, amend, and repeal the By-Laws of the
Commission by a vote of two-thirds (2/3) of all the Commissioners present at a
Commission By-Laws - Page 5
regular meeting of the Commission.
Provided that the amendment has been submitted in writing and has been read at the
last regular meeting and notice of its consideration has been published in the official
newspaper of the Commission.
ORIGINAL DOCUMENT ADOPTED BY THE COMMISSION ON FEBRUARY 13, 1985.
THIS DOCUMENT HAS BEEN REVISED TO REFLECT CHANGES AS AMENDED, DATED: May
14,1986, April 21, 1993 and March 19,1997.
REVISED DOCUMENT ADOPTED BY THE COMMISSION ON THIS 16th DAY OF April. 1997.
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Ann Bodlovick, Chairperson
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