HomeMy WebLinkAbout1997-04-15 CC Packet
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REVISED AGENDA **
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-10
Stillwater Public Library, 223 N. 4th St.
April 15, 1997
SPECIAL MEETING
REGULAR MEETING
4:30 AGENDA
CALL TO ORDER
ROLL CALL
1. Workshop: Five Year CIP
(including discussion of refurbishing Pumper No. 6107)
2. Other Business
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROV AL OF MINUTES - April 1, 1997, Regular and Recessed Meetings
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
4:30 P.M.
7:00 P.M.
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed.
CONSENT AGENDA *
1. Resolution 97-87: Directing Payment of Bills.
2. Purchase of camera equipment - Police Dept.
3. Contractors Licenses: Adolfson & Peterson, Mpls.; Gen. Contractor (New); Custom Drywall,
North St. Paul (New); Belair Excavating, New Brighton (New)
4. Purchase of computer program Arch View upgrade - Planning Dept.
5. Resolution 97-88: Approving grant application for 4th Street Ravine Project
6. Upgrade power panels for ballfields and tennis courts at Lily Lake
7. Purchase of truck - Parks Dept.
8. Resolution 97-89: Proposal Requests Nos. 27, 28, and 30 - City Hall Project
9. Resolution 97-90: Amended AFSCME salary and longevity schedule for Civil Engineer
10. Utility Bill adjustments
11. Resolution 97-91: Extending Fire Protection Contracts
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
City Council Meeting 97-10
April 15, 1997
PUBLIC HEARINGS
1. Job. No. 9623, Oak Glen Addition to Stillwater Detention Pond No.3 Storm Outlet. This is t.he
day and time for the public hearing to consider storm sewer improvements for the Oak Glen
Addition to Stillwater Detention Pond No.3 Emergency High Water Overflow, pursuant to
Minnesota Statutes, Section 429.011 to 429.111., within the following described boundary: the
north boundary is Browns Creek; the east boundary is a line 1000 feet east of County Rd 5; the
south boundary is West Sycamore Street and Amundson Drive; the west boundary is a line 500
feet west of Amundson Lane and Johnson Drive.
Notice of the hearing was placed in the Stillwater Gazette on April 2, 1997 and April 11,
1997, and notices mailed to affected property owners.
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2. Job No. 9606-1, 4th and Elm Street Ravine Storm Sewer Improvements. This is the day and time
for the public hearing to consider storm sewer improvements for what is know as the 4th and Elm
Street Ravine, pursuant to Minnesota Statutes, Section 429.011 to 429.111, within the following
described boundary: the north boundary is West Wilkins Street; the east boundary is North 2nd
Street; the south boundary is West Laurel Street; the west boundary is North Owens Street.
Notice of the hearing was placed in the Stillwater Gazette on April 2, 1997, and April 11,
1997, and notices mailed to affected property owners.
UNFINISHED BUSINESS
1. Update: Meadowlark Park improvement
2. Follow-up to parking complaint for Valley Preschool
NEW BUSINESS
1. Purchase of fax machine - Administration
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PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONSIREQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* An items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
** Items in italics are additions to the agenda
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: 5yr CIP
DA: April 10, 1997
I have not received the prioritization work on the 5yr "potential project" lists from all of the
Councilmembers so we will not have that portion of the CIP ready for the workshop Tuesday.
However, the Council can focus on the "Operations" part of the CIP - especially as it relates to
the pumper that is being requested by the Fire Department.
It is my understanding that the purchase of the pumper is to be reflected in the current years
budget (1997). Therefore, the attached Operations CIP has been adjusted to include the pumper
in the 1997 column at an estimated cost of $220,000. Diane Deblon will be providing the
Council with the financing information for the purchase.
In regards to the Operations CIP, if the pumper is purchased in 1997 the proposed expenditures
for 1998, 1999,2000 and 2001 would be $925,600, $1,060,650, $900,950 and $526,000
respectively. Except for 1996 and 1997, Capital Outlay expenditures for Operations have
averaged about $500,000 per year. It would appear that future years expenditures should be kept
at the same average level (or moderately increased) to avoid unfavorable tax increases. Further,
the expenditures that we made in 1996 and 1997 including the City Hall project will require
higher than average debt service for a few years.
In view of this I would recommend that the Council consider purchasing the ladder truck in
2000/2001 (Y2 each year) and further determine which other items should be removed, or pushed
back to bring the proposed expenditures to a reasonable level. On the other hand the Council
could leave the CIP as is and make whatever adjustments are necessary during the budget
process each year. The latter would be acceptable if we keep in mind that the CIP is merely a
planning tool. Its primary purpose is to show the Council (and staff) what capital outlay
purchases may be required in the future and it also is a prioritization of the items. However, the
program is not etched in stone and will be adjusted each year based on need and financial
resources. In other words you may want to adopt what we have developed for the Operations
part of the CIP and work to finish the potential project part of the CIP.
I can discuss this further with you Tuesday.
1!A
HE][O
T (I : l'.{ 3. Y Q r & C i tv C (] un,:: i 1
F?Ol,[:
Dian~ D~bl!Jn) Financ~ Dlre(:tl~r
Dfl..TE:
r~pr-il 10, :.997
SUEJECT:
Fire Tru!:k financing
EACKGROUND
1:2.5 r~ s,:2rched
Pursuant to
th~ various
estimated to
council direction at your last ffi2eting, staff
met 11 0 cl S 0 f fin a n c i n g f ;:' r the n e ; lOt.: 111 C e ::-
~l.-l:(:k th2t is
cost $:223,000.
P:.r.J J.~.~"{ S 13
The follo~1in(; quotes ~lere cbt~ined for the stated term (# of years):
ifur:icir;al Sond
?i-=rce l'!aDur.
5 \ie3.r
7 year
1'3 year
5.80':;'
5. '35<-:)
6.10%
C:ONCLUSICN
::!:nasmuch as
outlay and
Hould be to
the city will soon nQQ~
assessment pr<)jects. the
add the fire truck to the
FE COIll.fE NDA T ION
If the council approves the
the in,:: 1 u s ion 0 f t Let rue k
purchase of
in the 19~q
GE C:-;';ltal
6 . r.3 6~)
4.75% + fees
6 . 14',
:..00'?J -+- fe~s
6.21~
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:J . .~ =.~..; ~ L -::: t: ~
~o sell bends for the 1997
least expensive financiL-j(:!
1997 capital outlay bonds.
c.~pital
method
th~
f; -~
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truck.
~-lo..~-F~
......'-,_~_.L
r ~ ':: I) :n :11 end s
capital
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Safety Equipment, Inc.
1216 7th Street N.W. · Rochester, MN 55901
CIIl'IJI/'s
March 1] st, ] 997
Stillwater Fire Department
C/o John Bucklev
687 North 5th. St~eet
St1J]water. MN. 55001
Re: Revised Fire Apparatus Tnfonnation
Dear JohR
As per your request. enclosed please find the revised fire apparattls infonnation. which you have
requested. It is my hope that this infonnation meets with your department's approval. Attached you should
find new specifications, a revised price report a drawing_ infonnation on both the Detroit ~o Series engine
and Allison 1060 transmission and some finance infonnation.
First of all the specifications I have sent you have been modified to be in accordance with the
changes made during our last meeting. I have further included the few odd items my computer would not
let me add the night we met. If you desire_ you could have your city publish these specifications and you
would receive the truck you are asking for. Please however take some time to review the specification to
insure that they are 100% in compliance with your department's needs.
Secondly, I have sent you a revised price report. The price report T have sent you is as complete T
was able to send you with regards to the time I was afforded. A few items are incorrectly priced such as the
Maltese crosses. T have applied for a few special pricing requests, which should clear these items up in a
few days. Please be aware that the financing infonnation T have sent you reflects the amount T expect this
apparatus to cost once all items are completed. Basically my end price to you can be relied upon,
Also enclosed you will find the drawing of your apparattls, which I have produced for your
department. This drawing is very basic in its overall design. yet it should give you a very good idea of how
the apparattls T am proposing would be designed. It is my hope that you are pleased with this drawing.
During our meeting, one of your men requested additional infonnation on both the engine and
transmission specified on your unit. The infonnation enclosed was pulled from my files and it is the most
current T had in stock. Tf you require any further infonnation with regards to the engine and transmission.
please let me know.
Lastly. I have sent you some finance infonnation. This infonnation contains the most current rates
available through Pierce Manufacturing. The amount you ,,,ill see is the price this apparattls would cost
you. if no further changes were made. As you are aware. additions or deletions would effect the bottom line
cost to your city,
Tt is my hope that you are pleased ""ith both the quality and speed of this infonnation After your
review. if you have any questions. please let me know T would like to thank you for vou time the other
night when we met and as always. T stand ready to sen'e you,
Very Tmly Yours.
~i'- (J /i I
.- . ;c.."'f,2/t:..t: LM,~~~c-
ay R. Clarey - Operations Manager
Clarey's Safety Equipment Tnc
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! SAFETY /S OUR BUS/NESS
Apr-10-97 04:20P Clarey's/Respond
15072895213
P_01
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ClllrelJ's . c.
;'~~:,,~'j.!t. ~w~~'~:1:~~
Safety Equipment, Inc.
1216 7th Street N.W. . Rochester, MN 55901
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April 10, 1997
Mr. John Buckley
687 North 5'" Street
Bayport, Mn. 55003
Re: Current Finance Rate InfOlTIlatiOl1
Dear John,
As you are aware. the finance rates previously offered to you have changed. Below, I will list the
current rates and factor numbers which, would now apply. It i~ my hope that this infonnation meets \\'ith
your approval.
l1rrce Year Rate @ 5.8% with a Factor Nwnber of .3727263
Five Year Rate @ 5-8% with a Factor Nwnber of _2361062
Seven Year Rate @5.95%withaFactorNumberof .178816&
Ten Year Rate @6.1O% with a Factor Number of .1365124
Pierce has informed me that once you actualty bid a truck out, the rates quoted to you with the bid
quotation are locked in for thirty days from the date of the bid opening_ We do not expect the rates quoted
above to rise for the next thirty to forty-five days. Please let me know if you require anything further. As
always., I stand ready to serve you.
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Very Truly Youn;,
~<:;id,w/<l.I'-~ (]~'<C L-
Jay R. Clarey -- Operations Manager
Clarey's Safety Equipment. Inc.
- SAFETY,IS OUR BUSINESS -.
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CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Operations
ESTIMATED YEAR OF EXPENDITURE
DEPARTMENT & PROJECT
1997 1998 1999 2000 2001
ADMINISTRATION
Local Area Network $18,000
Computer & printer upgrades $5,000 $5,000 $5,000 $5,000 $5,000
Software $1,000 $1,000 $1,000 $1,000 $1,000
Office furniture $2,000 $2,000 $2,000 $2,000
Video projector $20,000
Copy Machine $20,000
Total Administration $24,000 $28,000 $8,000 $28,000 $8,000
FINANCE
Office Equipment $3,800 $2,500 $2,500 $2,500
P.C., software & printer upgrades $5,865 $5,000 $5,000 $5,000 $5,000
Software $3,200 $2,500
Total Finance $9,065 $11,300 $7,500 $7,500 $7,500
POLICE
Personal computers $2,400
Workstations & printers $2,500
Printers $1,200
Oxygen kits for squads $1 ,400
Preliminary breath testers $900
Office furniture & fitness equip. $10,000
3 Marked squads, equip. changeovers $66,600
2 Marked squads, equip. changeovers $48,800
Additional squad for fleet $24,400
Outfit the additional squad $13,900
Personal computers $4,800
Protective vests $600
2 radar units (replacements) $6,000
New camera equipment $1,000
2 oxygen resuscitator units (replacements) $2,000
2 Marked squads, equip. changeovers $74,700
Personal computers $10,500
Protective vests $1,250
2 radar units (replacements) $6,200
Preliminary breath testers $900
4 Records printers $2,600
4 Cellular telephone replacements $1,200
07-Apr-97
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ESTIMATED YEAR OF EXPENDITURE
DEPARTMENT & PROJECT
1997 1998 1999 2000 2001
Police, ctnd.
3 marked squads, equip. changeovers $77,000
2 radar units (replacements) $6,400
Used Vehicle for CSO $30,000
Protective vests $650
3 marked squad cars, equip. changeovers $78,500
Protective vests $10,000
Total Police $85,000 $101,500 $97,350 $114,050 $88,500
FIRE
Computer & printer $5,000 $5,000 $5,000
Vacuum cleaner $250
Pump cans $1,800 $1,800
Portable exhaust fan $1,500
Base radio $15,000
Radio $650
Chevy Blazer for Fire Chief $20,000
Refurbish 6107 (Pumper) :J.:J. 0, 000 ,-115Q,9e6"
10 S.C.BA's $20,000
New grass fire rig $50,000
New hose $20,000
New ladder truck ~ $375,000 .315,()oO
Total Fire $44,200 $171,800 $400,000 $425,000 $5,000
BUILDING INSPECTIONS
Pick-up truck $20,000 $20,000
Personal computer & printer $5,000 $5,000
Database software $10,000
Software updates $5,000 $2,000 $2,000
Total Building Inspections $15,000 $5,000 $22,000 $0 $27,000
COMMUNITY DEVELOPMENT
Computer software $1,000 $1,000 $1,000 $1,000
Computer & printer $5,000 $5,000 $5,000
Map file $500
Office furniture $1,000 $1,000
File cabinet $300 $300
Car $15,000
Total Community Development $5,000 $2,800 $21,000 $2,300 $6,000
PUBLIC WORKS
Pickup $15,000
Computers $10,000
Copier $6,500
Office furniture $9,000
File Systems $3,000
Plotter $3,500
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ESTIMATED YEAR OF EXPENDITURE
DEPARTMENT & PROJECT
1997 1998 1999 2000 2001
Public Works, ctnd.
Pickup $30,000
GIS System $10,000
Computers $4,000
File Systems $3,000
Pickup $15,000
Office furniture $3,000
File Systems $3,000
Computers $5,000
Total Public Works $47,000 $47,000 $21,000 $0 $5,000
STREET
One ton truck $30,000
Plow truck $85,000
Plow truck $85,000
Compressor $15,000
Sweeper $115,000
Tar Kettle $20,000
One ton truck $30,000
Loader $85,000
Compressor $85,000
Total Streets $115,000 $0 $100,000 $165,000 $170,000
SHOP
Shop roof $50,000
Shop trailer $30,000
Salt-sand/out building $200,000
Misc. equipment expenditures $20,000 $20,000 $20,000 $20,000
Total Shop $0 $300,000 $20,000 $20,000 $20,000
TOTAL GENERAL FUND $344,265 $667,400 $696,850 $761,850 $337,000
SEWER
Jetter $175,000
Lift Station Repair $30,000 $30,000 $30,000 $30,000
One ton truck $30,000 $30,000 $30,000
Aiple lift station $15,000
Lily Lake lift station $15,000
Myrtle S1. lift station $30,000
Public works facility design $50,000
Public works facility land $200,000
TOTAL SEWER FUND $340,000 $235,000 $60,000 $30,000 $30,000
07-Apr-97
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ESTIMATED YEAR OF EXPENDITURE ..
DEPARTMENT & PROJECT
1997 1998 1999 2000 2001
PARKS
Pick-up truck (replacement) $15,000
Push Mowers $1,800
Weed Whips $400
In-field grooming machine $15,000
Wind screens for tennis courts $1,800
Basketball court - Staples $25,000
Play equip. (replace) - Sunrise $30,000
Overlay tar area - Ramsey $8,000
Privacy fence - Benson $3,000
Rebuild wall, Pioneer Park $185,000
Boardwalk, walking path Mckusick $50,000
Utility van - replacement $24,000
Kubota & attachments (replacement) $27,000
Thatcher for sweeper (replacement) $2,100
New flower gardens, north & south ends $6,000
Rebuild monument - territorial prison site $15,000
Basketball court - Scholenberg $25,000
New horseshoe pits - Northland $13,000
Rebuild sidewalk - Lowell Park restrooms $1,500
Storage building - Parks dept. $20,000
Kubota & attachments $26,000
Portable generator (replacement) $3,200
Lawn sweeper $21,000
Play equip. (replace) - Northland $15,000
Picnic shelter - Northland $20,000
Rebuild Willard St. steps $12,000
Rebuild Main St. steps $110,000
Ball field lights - Bonse $30,000
Ball field lights - Croixwood $40,000
Pick up truck (replacement) $28,000
Push mowers $2,100
Lawn tractor (replacement) $21,000
Fence basketball court - Benson $9,000
Rebuild hockey rink - Croixwood $11,000
Plow truck wI sander $50,000
Tractor loader (replacement) $48,000
Tree spade $21,000
Smithco sweeper $27,000
TOTAL PARKS FUND $335,000 $133,600 $277,200 $71,100 $146,000
LILY LAKE
Fence on ballfied backstop - Lily Lake $3,000
Picnic area & boardwalk - Lily Lake $20,000
Timers & Lighting - Lily Lake $5,000
Winter encl. & heater - forks for skin loader $3,100
07 -Apr -97
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ESTIMATED YEAR OF EXPENDITURE
DEPARTMENT & PROJECT
1997 1998 1999 2000 2001
lily Lake, ctnd.
Picnic shelter - Lily Lake play area $20,000
Play equip. (replace) - Lily Lake $10,000
TOTAL LILY LAKE FUND $31,100 $20,000 $10,000 $0 $0
LIBRARY
Paperback spinner $580
Microfiche reader/printer $2,200
Kid's catalogue $4,200
Adaptive technology for ADA $500
Computers $4,000
Printers $1,000
Telecommunications upgrade $7,800
Office furniture $700
Office shelving $500
ADA compliance $3,000
Landscaping $2,000
Signage $1,000
Public access terminals/printers $5,000
Software upgrades $1,000
Computers $4,000
Printers $1,000
CD ROM workstations $3,600
ADA compliance $3,000
Office furniture $2,000
Adaptive technology for ADA $2,000
Computers $4,000
Printers $1,000
Software upgrades $1,000
CDROM workstations $3,600
ADA compliance $3,000
Office furniture $2,000
Public access terminals/printers $5,000
Computers $4,000
Printers $1,000
Software upgrades $1,000
Photocopier $7,500
ADA compliance $3,000
Microfilm reader/printer $7,500
Lighting Improvements $2,000
Furnishings, AV for Margaret Rivers Room $5,000
Office furniture $2,000
Adaptive technology for ADA $2,000
Computers $4,000
Printers $1,000
Software upgrades $1,000
07-Apr-97
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07-Apr-97
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ADDENDUM NO.1
This Addendum is made this 15th day of April, 1997, between the City of Stillwater,
Washington County, Minnesota, a Home Rule City of the Third Class, and Compass
Development Services.
1. An agreement was made between the City and Compass Development Services
effective the 28th day of March, 1997, for Compass Development Services to provide fund
raising campaign services beginning on the 3rd of March, 1997, as outlined in an original
proposal made to the Stillwater City Council on the 4th day of February, 1997.
2. That it is necessary to amend the Contract to include information contained in the
proposal in order to clarify contract terms.
3. The Contract, therefore, will be amended to include an additional sentence in the
paragraph ending with the sentence "A $10,000 down payment is due at execution of this
contract." The additional sentence will be added to that paragraph that will hereafter read as
follows: "The down payment (original retainer) will be deducted from the final billing."
In all other ways the contract will remain in full force and effect.
Dated:
COMPASS DEVELOPMENT SERVICES
Robert Ballentine, Managing Partner
Mary Remund, Senior Associate
Dated:
CITY OF STILLWATER
Jay L. Kimble, Mayor
Morli J . Weldon, City Clerk
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-9
April 1, 1997
REGULAR MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble at 4:30 p.m.
Present: Councilmembers Bealka, Zoller and Mayor Kimble
Absent: Councilmembers Cummings (arrived 4:40) and Thole (arrived 4:45)
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
City Engineer Eckles
Fire Chief Ness
Police Chief Beberg
Parks Director Thomsen
Civil Engineer Sanders
City Clerk Weldon
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
STAFF REPORTS
1. Police Chief Beberg requested authorization to purchase two Polaroid Spectra Law Enforcement Kits
for the Police Department for $600, with funds taken from drug forfeiture account.
Motion by Councilmember Bealka, seconded by Councilmember Zoller to approve purchase of two
Polaroid Spectra Law Enforcement Kits. All in favor.
2. Parks Director Thomsen requested authorization to purchase and install new wire on the O'Brien
Ballfield back stop at Lily Lake. He also reported on two requests for sale of3.2% beer at two ball
tournaments in April at Lily Lake Ball Field. Both items are on the consent agenda.
Cummings arrived at 4:40 p.m.
3. City Engineer Eckles presented a request to purchase temperature data loggers for monitoring of
Long Lake, chargeable to DNR grant for Long Lake Study.
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the purchase of
temperature data loggers for Long Lake monitoring. All in favor.
Thole arrived at 4:45 p.m.
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Stillwater City Council Minutes 97-9
April 1, 1997
City Engineer Eckles also requested authorization to obtain quotes for an additional vehicle for the
Engineering Department. This vehicle is included in the 1997 budget.
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Motion by Councilmember Cummings, seconded by Councilmember Zoller authorizing staff to obtain
quotes for vehicle for Engineering Department. All in favor.
City Engineer Eckles introduced Shawn Sanders, the new civil engineer on staff, to Council.
4. Fire Chief Ness requested authorization to purchase a color scanner for Fire Department computer
system.
Motion by Councilmember Thole, seconded by Councilmember Bealka authorizing the purchase of
computer scanner for Fire Department. All in favor.
5. Building Official Zepper reported Cindy Shilts has met the prerequisites for Building Inspector
classification, and recommended the promotion of Cindy Shilts to Building Inspector. Action taken
on consent agenda.
6. City Coordinator Kriesel requested clarification of Council intent at the meeting of February 4
regarding the reduction of assessments on property (PID No. 9028-2320) to be purchased by Bruce
and Connie Shalles.
Motion by Councilmember Cummings, seconded by Councilmember Thole clarifying reduction of .
assessments for LI 284 to 50% of outstanding principal balance, amount certified to Washington County
including any penalties and interest for Parcel No. 9028-2320. All in favor.
OTHER BUSINESS
1. Dave Eckberg - Lumberjack Days
Dave Eckberg first presented a proposal for two fireworks displays in Stillwater--one for the 4th of
July and the second for Lumberjack Days. He explained a more favorable contract with the fireworks
company was possible with multiple displays. He requested a City contribution of $9000 to 4th of
July fireworks with the remainder paid by business/corporate contributions.
Motion by Councilmember Thole, seconded by Councilmember Zoller authorizing City contribution of
$9000 for July 4, 1997, fireworks. All in favor.
Dave Eckberg presented proposed schedule for Lumberjack Days '97, and requested the following: 1)
exclusive use of Lowell Park July 22-26; 2) $6000 contribution for parade; 3) $6000 contribution for
fireworks; 4) exclusive permit for sali.:~eer in Lowell Park. He stated $4000 in seed money provided
by the City in 1996 will be returned to the City in August, 1997, as stated in the contract.
.
Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution 97-83,
approving request of Lumberjack Days Festival Association for 1997 Lumberjack Days as follows:
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Stillwater City Council Minutes 97-9
April 1, 1997
1) exclusive use of Lowell Park July 22-26; 2) $6000 contribution for parade; 3) $6000 contribution for
fireworks; 4) exclusive permit for sale of beer in Lowell Park.
Ayes: Councilmembers Zoller, Bealka, Thole and Mayor Kimble
Absent: Councilmember Cummings
Nays: None
2. Report: Fire truck committee
Jon Buckley, Stillwater Fire Department truck committee, presented information to Council
regarding the need to refurbish or replace pumper number 6107.
Motion by Councilmember Cummings, seconded by Councilmember Zoller directing staff prepare bid
specifications for pumper truck and directing Finance Director to research financing options and return
with report at April 15 workshop. All in favor.
Mayor recessed meeting at 5:35 p.m.
Mayor
Attest:
City Clerk
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Stillwater City Council Minutes 97-9
April 1, 1997
CITY OF STILL WATER
CITY COUNCIL MEETING NO. 97-9
April 1, 1997
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RECESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble at 7:00 p.m.
Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Also Present: City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Community Development Director Russell
City Clerk Weldon
Press: Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
APPROV AL OF MINUTES -
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the minutes of March .
18, 1997, Special and Regular Meetings and Executive Session. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS &
COMMENDATIONS
1. Don Wading. Stillwater Elks Lodge No. 179: Donation to City
Don Warling, on behalf of the Stillwater Elks Lodge No. 179, presented Mayor Kimble with a donation
to the City of $23,084.35 from charitable gambling proceeds.
OPEN FORUM
Jay Michels, 118 1/2 N. Main Street, expressed concerns regarding garbage disposal at the Lumber
Baron Hotel. He requested the city require the Hotel to have an enclosed area for
garbage.
CONSENT AGENDA *
Motion by Councilmember Thole, seconded by Councilmember Bealka approving consent agenda.
Ayes: Councilmembers Cummings, Thole, Zoller, Bealka and Mayor Kimble.
Nays: None.
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Stillwater City Council Minutes 97-9
April 1, 1997
1. Resolution No. 97-79: Directing Payment of Bills
2. Transfer of Diane Ward from Administration to Engineering Secretary
3. Resolution 97-80: Renewal of Gambling Premises Permit - Knights of Columbus, 1910 S. Greeley
St.
4. Resolution 97-81: Promotion of Cindy Shilts to Building Inspector
5. Resolution 97-82: 1997-1998 Labot Contract with Stillwater Managers Union
6. Exemption from Lawful Gambling License - St. Mary's Church, Sept. 7, 1997
7. Authorize attendance of HPC members at Minnesota Historical Society annual workshop
8. Contractors Licenses
9. Purchase and installation of new wire on O'Brien Ballfield back stop at Lily Lake
10. Temporary 3.2% on-sale license - Ball tournaments April 18-20 and April 25-27.
11. Purchase of computers - Engineering Dept.
UNFINISHED BUSINESS
1. Ordering AUAR for Annexation Area
Sherry Buss of Bonestroo, Rosene, Anderlich and Assoc., Inc., (BRA) updated Council on the initial
discovery process and current plan of action for the Alternative Urban Areawide Review (AUAR) of
the annexation area. She explained the ordering of the AUAR would officially start the 120 process
for completion of the AUAR. She anticipated the final report would be presented to Council on June
24, and adoption of the AUAR on August 5.
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-84,
Ordering Alternative Urban Areawide Review (AUAR) for Stillwater Annexation Area.
Ayes: Councilmembers Cummings, Thole, Zoller, Bealka and Mayor Kimble.
Nays: None.
2. Update: Flood preparation
City Engineer Eckles updated Council flood projections and preparations. He reported staff met with
downtown business people to discuss flood preparations and impact on downtown businesses.
Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-85,
Granting City Engineer authorization to make emergency purchases as necessary for flood control.
Ayes: Councilmembers Cummings, Thole, Zoller, Bealka and Mayor Kimble.
Nays: None.
3. Recommendation from Downtown Parking Commission for approval of consultant services contract
with Imperial Parking to institute pay parking program.
Kevin LaCasse, Downtown Parking Commission, summarized past studies and the March 18
workshop with Council. He reported the DTPC, as directed by Council at the March 18 workshop,
5
Stillwater City Council Minutes 97-9
April 1, 1997
has prepared a proposal for establishing a pay parking program. He reported the Commission met
with Douglas Hoskin, Imperial Parking, to discuss the details of a pay parking program.
.
Mr. Hoskin of Imperial Parking presented a letter of intent for the management and operation of the
following Stillwater Parking properties: 1) south Main Street lot, 2) River lot; and 3) UBC lot.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving the pay parking
program and directing staff to work with Imperial Parking to prepare an agreement for operation and
management of pay lots, and improvement of and payment for the UBC lot. All in favor.
4. Request for matching money ($15.000) for National Guard Training Center design services
Community Development Director Russell reported funds for the partial design of the National
Guard Training Center have been released by the Minnesota State Armory Building Commission
(MSABC). He stated Council had agreed in 1996 to match funding provided by MSABC and
requested Council approve $15000 in matching funds to be used to augment the design work being
done by Ankeny-Kell, the City's sports complex architects.
Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution No. 97-86,
approving $15,000 in matching funds for preparation of plans for National Guard Training and
Community Center.
Ayes: Councilmembers Bealka, Cummings, Zoller, Thole and Mayor Kimble.
Nays: None.
.
COMMUNICATIONS/REQUESTS
1. Stillwater Public Library - Future Facility Needs.
Informational letter. No action necessary.
2. Hope House - Request to close street during auction Mav 10. 1997.
Motion by Councilmember Bealka, seconded by Councilmember Thole approving request of Hope
House, 451 N. Everett Street, to close North Everett St. at W. Linden St. to W. Cherry St., including W.
Cherry St. to dead end, during annual fundraising auction May 10, 1997. All in favor.
3. Stillwater High School National Honor Societv - Request to conduct Soap Box Derbv April 20
Motion by Councilmember Thole, seconded by Councilmember Zoller approving request of Stillwater
High School National Honor Society to conduct Soap Box Derby on N. 2nd St. from Laurel to
Commercial St. on April 20 from 11 a.m. - 4 p.m. All in favor.
4. City of Stillwater Chamber of Commerce - Sponsorship Contribution.
The Mayor reported the request had been withdrawn because the City had already made a
contribution to the Chamber.
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Stillwater City Council Minutes 97-9
April 1, 1997
COUNCIL REQUEST ITEMS
1. Councilmember Bealka requested information on the enforcement of ordinances regulating use of
sidewalks for serving areas and placement of signs. Community Development Direction Russell
reported the ordinances will be uniformly enforced this year and businesses had been notified.
2. Councilmember Cummings requested Council set a workshop with representatives of the Park and
Recreation Board, Friends of Parks, ISD 834, and Jon Gurban of the Minnesota Recreation and Park
Association.
Motion by Councilmember Zoller, seconded by Councilmember Thole setting a workshop with Park and
Recreation Board and representatives of Stillwater Friends of Parks, LSD 834, and Jon Gurban of the
Minnesota Recreation and Park Association for May 20, 1997, at 4:30 p.m. All in favor.
ADJOURNMENT
Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn to Executive
Session at 8:35 p.m. All in favor.
Mayor
Attest:
City Clerk
7
Stillwater City Council Minutes 97-9
April 1, 1997
Resolution 97-79: Directing Payment of Bills
Resolution 97-80: Renewal of Gambling Premises Permit - Knights of Columbus
Resolution 97-81: Promotion of Cindy Shilts to Building Inspector
Resolution 97-82: 1997-1998 Labor Contract with Stillwater Managers Union
Resolution 97-83: Approving req~est of Lumberjack Days Festival Association for 1997 Lumberjack
Days as follows: 1) exclusive use of Lowell Park July 22-26; 2) $6000 contribution for parade; 3) $6000
contribution for fireworks; 4) exclusive permit for sale beer in Lowell Park.
Resolution 97-84: Ordering Alternative Urban Areawide Review (AUAR) for Stillwater Annexation
Area.
Resolution 97-85: Granting City Engineer authorization to make emergency purchases as necessary for
flood control.
Resolution No. 97-86: Approving $15,000 in matching funds for preparation of plans for National
Guard Training and Community Center.
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 97-87
Ace Hardware
Action Rental
Advanced Shoring Co.
. American Linen
Amotek/Lusa
Ancom
Architectural Sales
Baldwin. Herb
Bartkey, Bob
Beberg, Don
Berkley Risk
Board of Water Commissioners
Brad Ragan Tire
Brockman Truckir.g
Burmaster, Russell
BWBR Architects
COP Imaging
City of Hugo
Conrad Mechanical Contractors
Cy's Uniforms
Desch, Mark & Gloria
D. J.'s Municipal Supply
Fina
Firstar Trust
Fleet Fueling
Franklin Quest
. G & K Services
George W. Olsen Construction
Global Center
Grazzini Brothers
H & L Mesabi
Harmon Contract
Harrison, Sharon
Honeywell
Jansens Cleaning Service
Junker Sanitation
Kellington Construction. Inc.
Labor Relations
Larson, Allen, Weishair
Lexmark
Lind, Gladys
Lucent Technologies
Magnuson, David
Mainstream Development
Maple Island, Inc.
Metro Electric Construction
Metro Systems
Metropolitan Council
MN Society of CPA's
MPELRA
. Munimetrix Systems
Supplies
Dollie
Poly
Towel Service
Adjustable Arms for Task Chairs
Replace Charger
City Hall Project
Landscape Services
Black Plastic
Parking
Deductible
WAC
Tires
Trailer Rental
Janitorial Services
City Hall Project
StackerlMaintenance Agreement
School Section Lake Study
City Hall Project
Misc. Uniforms
New Contract Increase, Jan-Mar.
Supplies
Gas
Paying Agent Fees
Gas
Photo/Credit Card Pouch
Uniforms
City Hall Project
Internet Charges
City Hall Project
Grader Blades
City Hall Project
Telephones
Security System
Maintenance Agreement
April Garbage Payment
City Hall Project
Professional Services
Professional Services
Printer Ribbons
Property Purchase
Equipment Lease
Legal Services
Tax Base Revitalization Grant
Tax Bsse Revitalization Grant
City Hall Project
Fumiture
Sewer Service
Conference Registration
Membership Dues
Maintenance Agreement
283.28
29.29
734.85
31.96
758.84
99.79
380.00
1.459.05
866.73
6.00
500.00
3,019.50
1 ,119.78
181.04
250.00
2,963.00
1,226.88
1,325.50
7,093.00
1,218.60
712.05
251.83
67.50
196.50
161. 73
28.86
1,258.58
19,512.00
29.95
4,465.00
817.92
1,231.00
76.65
389.79
1,105.00
92,000.00
11,258.00
90.00
10,000.00
84.35
927.00
81.05
5,687.08
42,359.94
32,628.00
4,689.00
8,472.76
91,517.00
159.00
150.00
300.00
M. Lee Smith
National Fire Protection Assoc.
Ness, George
Park Nicollet Clinic
Reichow, David
Reliable Appliance
Reliable Office Supplies
Right Way Caulking Co.
River Island Enterprises
Ron's Cabinets
Sand Creek Group
Simonets Furniture Company
Sister Cities
State of Minnesota
Stiles Appliance Service
Stillwater Gazette
Stillwater Gazette
Streichers
St. Croix Animal Shelter
S1. Croix Office Supplies
T. A. Shifsky
T. Y. Custom Design
Viking Office Products
WalMart
Wasche Interiors, Inc.
Washington County
Washington County
Washington Co. Chiefs of Police
Washington Co. Treasurer
Watson, Dennis
Wright Co. 8ag Co.
Wybrite
Wybrite
ADDENDUM
Airtouch Cellular
AT&T
AT&T
AT&T Wireless
Bell, Tim
Lumbe~ack Days Association, Inc.
NSP
Petty Cash
Sprint Gas
Swanson, Jim
U.S. West
Zoller, Steve
Publication Subscription
Membership Renewal
Trailer Hitch
Physical Exam
Dive Hood
Vacuum Cleaner Bags
Office Supplies
City Hall Project
Oil & Sprayer
pity Hall Project
Employee Assistance Program
Dishwasher
Membership Dues
CJDN Connect/Operations
Install Dishwasher
Subscription
Legal Publications
Equipment Bags
March Boarding Fees
Office Supplies
Asphalt
Stillwater Pins
OffICe Supplies
Supplies
City Hall Project
Tax Information/Comm. Dir.
Recording Fees
1997 Dues
Mobile Data Terminal Lease
Computer Programming
Poly Sheets
Memory/CD ROM/Install
PrinterlMaintenance Agreements
Cellular Phones
Equipment lease
Long Distance
Cellular Phones
Flood Supplies
Fireworks/Parade
Gas/Electric
Meals/Coffeee
Gasl Diesel
Flood Supplies
New Phones!Long Distance
Flood Supplies
Total Due:
Adopted by the City Council this 15th Day of April, 1997.
APPROVED FOR PAYMENT
...--.-..
"0'___".'
97.00
95.00
14.32
551,00
39.94
9.53
149.95
6,937.00
206.86
5,945.00
1,400.00
440.91
280.00
390.00
100.00
38,00
29,22
114.89
192.02
1,551.91
202.24
610.00
259.22
333.33
1,192.00
140.98
110.00
67.35
3,945.00
735.00
1,440.00
1 ,122.11
2,288.62
78.77
26.77
65.73
44.20
74.52
21,000.00
1,645.14
99.88
2,260.64
165.93
4,789.14
. _._-1..36_.
~(1 ~1541 ~13
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$40.00
No.
97 -18
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Custom Drywall has paid the sum of Forty and 00/100s Dollars to the Treasurer of said
City as required by the Ordinances of said City and complied with all the requirements of said Ordinances
necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Custom Drywall,
849 Western Avenue North, North St. Paul, MN 55117 is hereby licensed and authorized to Plastering,
stucco work, sheetrock installation for the period of one year starting March 21, 1997 and ending March
21, 1998 subject to all the conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 8th day of April
A.D. 1997.
Attest:
Mayor:
.
I!/
No.
97-17
$40.00
GENERAL CORPORATE LICENSE
ST ATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Adolfson & Peterson, Inc. has paid the sum of Forty and 00/100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE. By order of the City Council, and by virtue hereof, the said Adolfson &
Peterson, Inc., PO Box 9377 lvlinneapolis, MN 55440 is hereby licensed and authorized to General
Contractor for the period of one year starting A/arch 26, 1997 and ending March 26, 1998 subject to all the
conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 8th da.v of April
A.D. 1997.
.
Attest:
Ala}'or:
No.
$40.00
97-19
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Belair Excavating has paid the sum of Forty and 00/1 OOs Dollars to the Treasurer of
said City as required by the Ordinances of said City and complied with all the requirements of said
Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof the said Belair
Excavating, 2200 Old Hwy 8, New Brighton, MN 55112 is hereby licensed and authorized to Excavators
for the period of one year starting April 8, 1997 and ending April 8, 1998 subject to all the conditions and
provisions of said Ordinances.
Given under my hand and the cOIporate seal of the City of Stillwater this 22nd day of April
A.D. 1997.
Attest:
Mayor:
N
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C!.-V-V----'l,) ....cJ ,{ r'V'/
rr---
MEMORANDUM
To: Mayor and City Council
From: Sue Fitzgerald~
Date: April 4, 1997
Re: Computer Program Upgrade
Requseting Computer Program Arch View upgrade from 2.1 to 3.0 Windows.
This item was included in the the 1997 Planning budget.
Arch View $375.00
Shipping and Handling
10.00
Sales Tax
25.03
Total
$410.03
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MEMO
TO:
Mayor and City Council
FROM: Shawn Sanders
Civil Engineer -
SUBJECT: Fourth Street Ravine Project Application for Grant
Job No. 9726
DISCUSSION:
The ravine, between Fourth and Second Street at Hickory Street has suffered severely
eroded banks caused by storm water runoff. The eroded banks poses a threat to adjacent homes
and raises a concern of washing out the existing sanitary sewer main. Rehabilitation of the
ravine is planned for late summer and early fall of 1997 with a project cost of approximately
$212,000. The project will be funded through assessments and the Storm Water Utility Fund.
The City was recently informed by the Washington County Soil and Water Conservation
District of possible funding through their organization. Each year $500,000 is appropriated for
the State Cost Share for Project Grants to assist communities and counties in the state in the
construction costs of special projects like ours. The City is required to submit an application and
have it reviewed and prioritized by the local conservation board. After their review it is sent to
the state board where the decision is made on whether our grant application is approved. One
requirement for application approval is for the City to adopt a resolution as an agreement with
the Soil and Water Conservation district to comply with all regulations of the State Cost Share
Special Project Grant. Attached is a copy of the Washington County Soil and Water
Conservation District's resolution entering into a joint application for this grant.
RECOMMENDATION:
Since an agreement is a required for the application process to proceed, staff
recommends that a resolution be adopted stating that the City agrees to comply to all regulations
of the State Cost Share Special Project Grants upon approval of the grant application by the State
Soil and Water Conservation Board.
ACTION REQUIRED:
If Council desires to pursue this avenue of funding they should pass a motion adopting
Resolution No. 97-_,RESOLUTION AGREEING TO JOINT APPLICATION WITH
THE SOIL AND WATER CONVERSATION DISTRICT FOR THE STATE COST
SHARE SPECIAL PROJECT GRANT FOR THE FOURTH STREET RAVINE
PROJECT (JOB NO. 9726, formerly 9606-1).
RESOLUTION NO. 97 -
RESOLUTION AGREEING TO JOINT APPLICATION WITH THE
SOIL AND WATER CONVERSATION DISTRICT FOR
THE STATE COST SHARE SPECIAL PROJECT GRANT
FOR THE FO.uRTH STREET RAVINE PROJECT
'(JOB NO. 9726, formerly 9606-1)
WHEREAS, a grant is available for special projects, such as the City's Fourth Street
Ravine project, from the Minnesota Board of Water & Soil Resources (BWSR) through the
Washington County Soil and Water Conservation District; and
"VHEREAS, the City is applying for State funding from the State Cost Share Special
Project Grant from BWSR for the Fourth Street Ravine Project; and
WHEREAS, a requirement of the grant application process is that the City of Stillwater
agrees to ajoint application with the Washington County Soil & Water Conservation District as
administered by the Minnesota Board of Soil and Water Resources..
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota that the City agrees to enter into ajoint application with the Washington
County Soil & Water District for State Cost Share Special Project Grant.
Adopted by the City Council of Stillwater this 15th day of April, 1997.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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PRIORITY 1
FY 98 STATE COST SHARE
SPECIAL PROJECT APPLICATION
APPLICANT
Citv of Stillwater
IF APPLICANT IS A GROUP IDENTIFY FISCAL AGENT
PROJECT TITLE
Fourth Street Ravine Storm Sewer
ESTIMATED TOTAL
PROJECT COST $159.979
FUNDING
REQUEST $32,000
1. DESCRIBE THE EROSION OR WATER QUALITY PROBLElVJ. (INCLUDE
PHOTOS OR OTHER SUPPORTING DOCUMENTATION).
Storm water is exiting under Fourth Street through a stone culvert spillway into a deep ravine
do\VTI to Second Street. Storm runoff has caused severe erosion along the banks of the
ravine, which threatens homes along the top of the banks. Storm runoff has also exposed a
portion of the existing sanitary sewer main and raises the concern of losing the sanitary sewer
main due to futUre erosion. Runoffwith eroded soil discharges into' the St. Croix River.
2. DISCUSS THE PROJECT OBJECTIVES.
The project objective for the Fourth Street Ravine is to stabilize the soil erosion, control the
sedimentation exiting the system and to stabilize the soil around the sanitary sewer.
3. DESCRIBE THE PROPOSED SOLUTION TO OBTAIN OBJECTIVES.
The proposed solution includes: Installing 265 feet of concrete pipe from the stone spillway
at Fourth Street along the current grade of the ravine. Fill material would then be brought in
to provide about ten feet of cover over the storm pipe and to provide protection of the
sanitary sewer main. A sedimentation basin \lyith outlet structure would be constructed at the
downstream end of the ravine to catch sediment from outletting further downstream to the
S1. Croix River. All disturbed areas on the site will be seeded, mulched and have erosion mat
installed for soil stabilization.
4. DESCRIBED THE PUBLIC AND PRIVATE BENEFITS OF THIS PROJECT.
(INCLUDE TONS SOIL AND SEDIMENT SAYED, PHOSPHOROUS REDUCTION,
ETC.)
Estimated annual soil loss: 73 Tons/Year
*assumed ravine length = 685 LF; width = 10 LF; height =.25 LF
Density of soil = 90 lbs/lf
.
Project will stabilize the ravine, preventing future soil erosion over the sanitary sewer main
and homes along the top of the bank and will minimize the amount of siltation entering the
St. Croix River-
5. EXPLAIN HO\V THIS PROJECT IS RELATED TO LOCAL COMPREHENSIVE
PLAN OBJECTIVES.
This project is line with City's Comprehensive plan to preserve, protect, and restore ravine
areas in preventing site erosion and sedimentation.
This project relates to the Middle S1. Croix Watershed Managemant Plan through the
following goals, objectives, and policies.
Water Quantity
Goal- Reduce the public capital expenditurea to control runoff.
Objective 1- Provide for adequate stormwater runoff management.
Policy -lA, IC, IE, IG(see enclosed MSCWMP)
Water Quality
Goal- Protect or improve water quality in the Middle S1. Croix \Vatershed.
Objective I-Maintain water quality through the treatment or control surface water.
Policy- 2A, 2C, 2F (see enclosed MSCWMP)
.
Flooding, Erosion and Sedimentation
Goal- Prevent flooding and erosion from surface runoff in the MSCWMO.
Objective 5-Control erosion and sedimentation along streambanks, lakeshores and
roadsides
6. DESCRIBE ANY INNOVATIVE ASPECTS, NE\V TECHNOLOGY OR
DEMONSTRATION POTENTIAL OF THIS PROJECT.
Best management practices will be used to control non-point pollution problems. Those
practices will include: the use of a permanent sediment basin to catch coarse grain material
at the end of the ravine, temporary rock entrance, rip rap at outlet structures and permanent
seeding, including the use of erosion mat in steep areas to enhance vegetative establishment.
This project could be used as a model process to solve ravine problems in an urban setting.
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7. PROJECT TIMETABLE.
Final plans and specifications for the project will be prepared in Summer of 1997 and
constructed and completed in the Fall of 1997.
8. ITEMIZE ALL PROJECT COSTS.
ITEM
1. Mobilization
2. Clearing and grubbing
3. Common borrow
4. 36" RCP Culvert
5. 36" RC Apron
6. Construct drainage structure
7. Castings
8. Riprap
9. Erosion mat
10. Construction detention basin
w/outlet structure
11. Connect to Existing
Box Culvert
12. Rehab Box Culvert
13. Remove Concrete Retaining
Wall
Estimated Construction Costs
10 % Construction Contingencies
Total Estimated Construction Costs
9. PROJECT FUNDING.
Federal 0
%
State 20
%
Local 37
%
Other
%
Landowner 42
%
Totals 100
%
QUANTITY
1 LS
1 LS
5745 CY
265 LF
lEA
5 LF
5 EA
1 LS
7,400 SY
1 LS
1 LS
1 LS
1 LS
$0
$32.0dO
$59.190
$
$67.190
$ 159.979
UNIT PRICE
$2,750
$2,965
$5
$75
$785
$2,970
$300
$5,000
$2
$33,750
$5,000
$15,000
$1,000
SOURCE
TOTAL PRICE
$2.750
$2.400
$28,725
$19,875
$785
$14,850
$1,500
55,000
$14,800
$33,750
$5,000
$15,000.
$1,000
$145,435
$14,544
$159,979
SOURCE State cost share special
proiect funds
City of Stillwater
SOURCE Storm,vater utility fund
SOURCE
(assessments)
3
10. HO\V \VILL TECHNICAL ASSISTANCE BE PROVIDED FOR THIS PROJECT?
The City's Engineering Department will do the final design, construction management and
inspection for the project. City contact person will be Shawn Sanders. P.E.
11. DESCRIBE THE ROLES OF ANY OTHER COOPER<\ TING LGVSs, AGENCIES
OR ORGANIZATIONS IN THIS PROJECT
Washington SWCD will revi.ew the plans and provide periodic inspection of the project.
12. HO\V \VILL THE SUCCESS OF THIS PROJECT BE EV ALVA TED?
Success of this project will be evaluated by reducing the maintenance performed by city
public works crews, stabilizing the soil to protect the sanitary sewer and the avoidance of
property loss due to future erosion of the ravine.
13. DESCRIBE HOW OPERATION AND MAINTENANCE \VILL BE PERFORlVIED (IF
APPLICABLE).
Periodic checks by city maintenance crews in the spring and fall and after major storm events
will be required to check for blockage of storm sewer inlets and to remove sediment from the
sedimentation basin.
14. WOULD PARTIAL FUNDING OF THIS FUNDING REQUEST BE SUITABLE AND
ACCEPTABLE FOR THIS PROJECT? Yes
4
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Signature Page
THIS APPLICATION HAS BEEN APPROVED BY:
MA YOR, CITY OF STILL WATER
DATE
/1
/lie-Lt ~l/ dLLJ[i~)
W XSHINGTON SWCD CHAtRPERSON
if If /'/7
DATE
RESOLUTION TO ENTER INTO A JOINT APPLICATION
WITH THE CITY OF STILLWATER FOR SPECIAL
PROJECT COST SHARE FUNDS THROUGH THE
BOARD OF WATER AND SOIL RESOURCES
WHEREAS, Fiscal Year 1998 State Cost Share Special Project Funds administered by
the Board of Water and Soil Resources (BWSR) are now available and must have
applications submitted by May 1, 1997; and
WHEREAS, the City of Stillwater is interested in applying for these special project
dollars to assist in funding the City's Fourth Street Ravine Project; and
WHEREAS, the Washington Soil and Water Conservation District (SWCD) must be the
local administrator of special cost share dollars available from the BWSR; and
WHEREAS, the proposed fourth street ravine project outlets into the St. Croix River
making it high priority according to the Washington SWCD Comprehensive Plan.
NOW THEREFORE BE IT RESOLVED, by the Washington SWCD Board that the
SWCD will sign a joint special project application form with the City of Stillwater and
forward it to BWSR contingent upon the City of Stillwater adopting a similar resolution
at their April 15, 1997 City Council Meeting; and
NOW THEREFORE BE IT FURTHER RESOL YED, the Washington SWCD and the
City of Stillwater will sign a cost share contract if special project cost share funding is
awarded to this project.
Motion by . second by
the 9th day of April, 1997.
, to adopt this resolution on
Supervisors for:
Supervisors Against:
/1 .,
, ~~L (L1/ i~f(}fufr
Washington SWCD ChairperMn
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STAFF REQUEST ITEM
. DEPARTivlENT Parks Dept. NfEETING DATE April 15th 1997
DESCRIPTION OF REQUEST (Brieny outline what the request is)
Request to have Greeder Elec. to install timers and upqrade
thE'! F.1E'!ct. bnxE'!s rlt Lily LrlkE'! Rrlll FiE'!ln rlnn 'T'E'!nnis Courts.
We had alot of uandali:zm in the past two YQars ATld the
lights on the tennis courts won't have to be on until 10P.M.
every night. The lights would only come on when someone is
playinq tennis or basketball.
.
FINANCLA.L IN1PACT (Brieny outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
~
Budgeted for under C/O Imp. for 1997 $5.000.00
. I
,AJ)DITIONN., fN'FORMA TION A TI ACHED
YES
NO L,//
ALL COUNCIL REQUEST ITEMS NfUST BE SUBMITIED TO THE CITY CLERK A
MINEvfUivf OF FIVE \VORKING DA YS PRIOR TO TIIE NEXT REGULARL Y SCHEDULED
COlJNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL W..TERIAL PACKET.
SUBMITTEDBY (~?~- DATE ~4:7
.
STAFF REQUEST ITEM
DEPARTlvlENT porks Dept.
MEETING DATE April 15th 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchasp thp 1qq7 1/2 ton pickup from Sillwater
Motors Thpy r~mp in with the lowest quotQ of $13.998,00 plus
t~x ~nil li("
>
Sat"" Qllotes t.1erQ. 1/2 ton Chev. $11.571,12
1/2 ton Ford $15.499.00
1/? ton Dod~e $18.249.00-
stillwater Motprs 1/ ton rhpv $11,QqR nn
Rrookm~n Motnr~ 1/2 ton Dod~e $15.324.00
Stillwater Ford 1/7. ton Foril $1h ?1Q.nn
FINANCIAL I.MP ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
~
$15.000.00 Budgeted for under C/O AutomotivE"> for 1997
We tradpd in a 19B7 Foril 1/7. ton pirkllp
ADDITIONAL INFORMATION ATIACHED
YES
NO~
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A
MINlMUM OF FIVE WORKING DAYS PRIOR TO TIIE NEXT REGULARLY SCHEDULED
COUNCIL tv1EETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMlTIEDBY ;:;t~~-- DATE Y;'/77
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Proposal Request No's 27, 28 and 30
DA: April 10, 1997
Discussion:
Accompanying this memo are Proposal Request No's 27, 28 and 30 (general construction), City
Hall project (along with supporting documentation) for your approval. I have also included an
update of the Construction costs.
As you know, demolition of the 1st and 2nd level began immediately after the space was vacated.
I think the contractors are making good progress (now) and I am still hopeful that the rest of the
construction will be completed by mid July. I can discuss this further with you at the meeting
Tuesday, if necessary.
Recommendation:
Approve Proposal Request No's 27,28 and 30 - City hall project.
4~
CITY HALL PROJECT
CONSTRUCTION COST UPDATE
April 15, 1997
Ori~inal Cost Estimate
General Construction
Other
Contingency
Total Original Estimate
$3,238,512
676,132
161.925
$4.076.569
******************************************************************************
Current Estimate
General Construction:
Base bid-
Additions-
Approved change orders-
General (Schedule B)-
A V No. 1 thru 4
Vicom No. 1
Total approved
134,335
1,560
8.349
Pending change orders-
PR # 27
PR # 28
PR # 30
Fire Station exhaust
*3,761
*(494)
*2,260
**56.748
Total Pending
Total Additions
Total General Construction
Add:
Owners Construction Items- (Schedule A)
Total Current Estimate
* Recommended for approval this meeting (4/15/97).
** To be determined at a later date.
$ 3.238.512
144,244
62,275
206.519
$3,445,031
689.742
$ 4.134.773
.
.
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CITY HALL PROJECT
SCHEDULE B - SUMMARY OF APPROVED CHANGE ORDERS
. April 15, 1997
General-
No.1 5,500
No.2 (PR 1 thru 8) 22,426
No.3 (PR 9) 32,120
No.4 (PR 10) 2,151
No.5 (PR 11 & 12) 20,158
No.6 (PR 13 thru 16) 21,483
No.7 (PR 17 thru 19) 9,296
No.8 (PR 20,21 and 23) 625
No.9 (PR 22, 24, 25, and 26) 20,576
Total General $134.335
Audio Visual-
AV#1 550
AV#2 555
AV#3 - 0 -
AV#4 455
. Total Audio Visual $1.560
VICOM #1 8.349
Total $144.244
.
f -t( 4t d-- l
e. 'isting AC8 7'-0"+ from north wall and install a gypsum board soffit 7'-0" from
~Xtend to precast plank. Paint precast and soffit. Relocate existing. lights to
'oeigide'of precast plank - surface mount. Alternate soffit, use AC8.
AlIi. ;,,",>"";(~ $ /5{c5~ .
OriginaTed by Owner Approval
ALTERNATE TO 27-1: Remove existing AC8 7'-0"+ from north wall and install an AC 8
soffit 7'-0" from wall to exfend to precast plank. Paint precast and soffit.. Relocate
existing lights to underside of precast plank - surface mount.
@~(~
Originated by Owner
27-3. Remove existing police garage door apron and replace to match existing. Provide new
slab from expansion joint to existing garage floor. Sealant to be applied in expansion
joint and joint at existing floor.
~(~ $ /fc9S-~
Originated by Owner Approval
27-4. Furnish and install Pemko sweeps and smoke gaskets on doors 129B, 1358, 144 and
146. Pemko automatic door bottoms on doors 1358 and 144.
~(~
Originated by Architect
$ 50 ( ~
~
lf37&/~
Attachments: None
-ro-rf\-L
END PROPOSAL REQUEST 27
~lXl Sibley Street S..t.c 5lXl
SL 1'>.1. MiDDUOla 55101
lei: 61: =.J701
fu 612 ::::: -3961
BWBR::/o. 9~0S7.01
ll-Mar-97
PR 27- I'>gc 2
.
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0.-
p /?-,.:tf ~ Y
.
28-1. Provide itemized cost breakdown to change passage lock on door 3058 to the
following:
1 - Classroom lock #CRR 8708FL-US26D
1 - Mortise Cylinder 1000-118-A04-US26D
~~(~~
Originated by
$ IDS":?..
Approval
28-2. Provide itemized cost breakdown to omit door frame, door, hardware, glass, wall and all
painting at door 163. ~. ~
(~edU~~ $ 593 ~
Originated by pproval
28-3. Provide itemized cost breakdown to change faucet on janitor's sink in Room 308 to
Cambridge brass two handle sink faucet 28T6945. Verify centers on sink. ,J ()
@~(~
Originated by
Attachments: None
</DT1\-L
END PROPOSAL REQUEST 28
.
. ~ "",' ...."... '00
s~ !'>ut. ~D"""'U S5101
tel: 61::: =:-3701
ru 612 ::::: ~961
BWBR :-/0. 95057.01
I "-M:lt.97
PR 2!l- P:lge 2
/002/'; H'"" ",u. b,c. ... ""boo
. 30-1. Relocate the V A V box for room 219 to the corridor 221.
box to the diffuser will change to a 14 x 6.
(Add)(Deduct)(No Change)
Originated by
,:'11 ,:'IJ:'lo ....u. ~ ..........~.. .i..i..1..f J._
~::.:JI ... 1.4 .. I .......
Prz~3o
The supply duct from the V A V
30-3. Relocate the V A V box for room 229 to the corridor 232.
from the V A V box to each diffuser.
(Add)(Deduct)(No Change)
Originated by
pproval
.
30-2. Relocate the VAV box for room 222 to room 224.
the diffuser will change toa 16 x 6.
@(~~)
Originated by
om the VAV box to
Approval
8 x 6 supply duct
Approval
30-4. Change numbered note #4 to read (36" x 1 a") open end transfer duct.
~~(~ $::Z2.9~
Originated by
Attachments: None
to ffT- L-
END PROPOSAL REQUEST 30
MJ
;:2~& 0 ~
.oJ Sibl.., SII<c. S..I& S<lO
S,. POOl', ~>Q" ~~ICI
.1: ~l: :::.)701
r.. ~,: ::: ..?al
liWllll. ~"- 9S0S7 .01
...~9'7
Pll.:lQ-l'IlI":
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RESOLUTION NO. 97-
APPROVING AMENDED AFSCME SALARY AND
LONGEVITY SCHEDULE FOR CIVIL ENGINEER
That the amended salary arid longevity schedule for the position of Civil Engineer, included
in the Memorandum of Understanding between the City of Stillwater and Local 517, Council No.
14 of the American Federation of State, County and Municipal Employees, AFSCME, is hereby
approved, and the Mayor and appropriate City staff are directed to sign said Memorandum of
Understanding.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF STILL WATER
AND
AFSCME COUNCIL 14
The salary schedules and the longevity schedules included in the Agreement between the City of
Stillwater and Local 517, Council No. 14 of the American Federation of State, County and
Municipal Employees, AFL-CIO shall be amended to include the position of Civil Engineer. The
schedules (Appendix A-2, and Appendix B) are attached hereto and shall become effective
January 1,1997.
IN WITNESS WHEREOF, of the parties have executed this memorandum of understanding on
this _ day of , 1997.
FOR THE CITY OF STILLWATER:
FORAFSCME, LOCAL 517, COUNCIL 14:
.
.
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AMENDED
APPENDIX A-2
.
MONTHLY SALARY SCHEDULE
EFFECTIVE JANUARY 1, 1997
Part-time Employees 1040 2080 4160 6240
Hours Hours Hours Hours
or or or or
Full-time Employee Entrv 6 mos. 1 Yea 2 Years 3 Yeas
Sr. Account Clerk 2354 2501 2648 2795 2942
Jr. Account Clerk 2013 2139 2265 2391 2516
Secretary 2285 2428 2571 2714 2856
Clerkffypist 1962 2085 2207 2330 2452
Secretary/Dispatcher II 2354 2501 2648 2795 2942
Secretary/Dispatcher I 2311 2457 2602 2-J.1"' 2891
I .0
. Building Inspector 2626 2792 2956 3120 3284
Asst. Bldg. Inspector 2285 2428 2571 2714 2856
Janitor 1872 1989 2106 2223 2341
CSO 2012 2138 2264 2389 2515
}\ssistant Planner 2194 2331 2468 2605 2741
Planner 2744. 2916 3087 3259 3430
Pking. Enforcement Off. 1821 1935 2049 2163 2276
Engineering Tech_ IV 2986 3173 3360 3~J.1"' 3733
:J.O
Asst Finance Director 3090 3284 3477 3670 3863
Civil Engineer .3167., 336<1 ,. 3562', . 3761 3gSg
. Employees shall also receive 10nge'Jlof pay accoralng to Appendix 8.
~
AMENDED
APPENDIX B
MONTHLY LONGEVITY PAY SCHEDULE .
EFFECT1VE JANUARY 1, 1996.
After After Afte r After
Part-time Employees 10,400 20,800 31,200 41,600
Hours Hours Hours Hours
or or or or
Full-time Employee 5 Years 10 Years 15 Years 20 Years
Sr_ Account Clerk 56.00 112.00 168.00 200.00
Jr. Account Clerk 48_00 98.00 146.00 176.00
Secretary 55.00 110.00 165.00 196.00
ClerkfTypist 48.00 98.00 146.00 176.00
Secretary/Dispatcher \1 56.00 112.00 168.00 200.00
Secretary/Dispatcher I 55.00 110.00 165.00 196.00 .
Building Inspector 67.00 134.00 201.00 242.00
Asst. Bldg. Inspector 55.00 110.00 165.00 196.00
Janitor 47.00 95.00 142.00 171.00
CSO 48.00 98.00 146.00 176.00
Assistant Planner 55.00 110.00 165.00 196.00
Planner 68.00 136.00 204.00 245.00
Pking. Enforcement Off. 44.00 89.00 133.00 160.00
Engineering Tech. IV 74.00 148.00 222.00 268.00
Asst. Finance Director 77.00 154.00 231.00 277.00
Civil Engineer 79.00 158.00 - 237.00 283.00 .
,
. HEHO
TO: Hayor.~
City Council
FEOH: Dlane
Deblon, Finane"':
r, 1. ,-~-. ~,~ r VI.[)
~ ~ -- ~ - ~ (fY fY
DATE:
.!l.r.:ril 11, 1997
SUBJECT:
Senior Accoun~ Clerk paslt10n
E.;CKGHGUND
The city council has previously given conceptual apprav3l ~c prcceed wlth
the hiring fer the new senior account clerk.
ANALYSIS
Staff has been going through the process and hopes to have a name for the
council by ~he meeting on Tuesday.
.
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HEllO
TO: Mayor & City Council
FROM: Diane Deblon, Finance.
DATE:
April 9, 1997
SUBJECT:
Direetor ~
Utility bill Adjustments
f
.
The following are requests for and recommendations made for utility bill
adjustments:
Problem
1.
Leaking toilet tl1at was
repalred.
Recommendation
Adjust July 1997 and future to
prior 4 year average of
12 gal. /qtr.
.
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RESOLUTION 97-91
EXTENDING FIRE PROTECTION CONTRACTS
\V1TH TOWNSHIPS OF STILL WATER, MAY, AND GRANT
BE IT RESOLVED by the City Co_uncil of Stillwater, Minnesota, that the fire protection
contracts between the City of.Stillwater and Stillwater Township, May Township, and Grant
Township (now City of Grant), for the period May 1, 1996, to April 30, 1997, are hereby
extended to August 31, 1997.
Adopted by Council this 15th day of April, 1997.
DONALD L. BEBERG
CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
.
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E MaR AND U M
FROM:
D.L. BEBERG, CHIEF OF POLICE
TO:
MAYOR KIMBLE AND CITY COUNCIL
DATE:
APRIL 11, 1997
RE:
CAMERA PURCHASE
--------------------------------------------------------------------
WE ARE REQUESTING PERMISSION TO PURCHASE A 35MM CAMERA AND RELATED
EQUIPMENT TO BE USED FOR CRIMINAL INVESTIGATIONS AND WHATEVER ELSE
HAPPENS TO COME UP. DUE TO THE ADDITIONAL INVESTIGATIVE PERSONNEL,
TRAINING AND INCREASED WORK LOAD WE HAVE A GREAT NEED FOR THIS TOOL.
THE BEST CAMERA THE DEPARTMENT HAS AT THIS TIME IS A CHEAP "POINT AND
SHOOT" POCKET TYPE CAMERA WITH A STANDARD LENS.
. THE COST OF THIS EQUIPMENT, INCLUDING SALES TAX, IS $1,369.70. WE
GOT PRICES FROM 3 DIFFERENT CAMERA RETAILERS AND THE BEST PRICE WAS
FROM "IMAGES OF THE PAST", HERE IN THE CITY, WHICH IS WHERE WE WILL
MAKE THE PURCHASE.
THE MONEY WILL COME FROM THE DRUG FORFEITURE ACCOUNT, NOT OUR
REGULAR BUDGET.
THIS PURCHASE REQUEST IS ON THE CONSENT AGENDA.
C97-16
I.
212 North 4th Street · Stillwater, Minnesota 55082
Business Phone: (612) 351-4900 · Fax: (612) 351-4940
Police Response/Assistance: 911
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: John Roettger - request for workshop
DA: April 10, 1997
Accompanying this memo is a letter from John Roettger requesting a workshop with the Council
on April 22nd to discuss the proposed development of the old UBC and 2nd/Olive sites.
Obviously this is a matter that is normally processed by Steve Russell. However, Steve is at a
conference this past week so I am submitting it to you.
Mr. Roettger is requesting a workshop on the 22nd. This appears to be the only Tuesday
available in April if the Council attends the Area Chamber banquet on April 29th. The Charter
Commission will also be requesting a workshop with the Council. I have not yet received a
definitive date for the workshop with the Charter Commission. However, I should have a
proposed date by the meeting Tuesday.
-
/~til
~.
LV~ ~ ~ilJD ~
fYl'(J ~O cet 4 .' 3 0 fVt0 Lv -,;t[
Po..-JL, ~~ ~ /k.
~^'l.~ ~
6zoi~ ~edtdeu 'lHe,
9376 St. Croix Trail North. Stillwater, MN 55082.612.439.1095
.
April 10, 1997
Mr. Nile Kriesel
city Coordinator
stillwater City Hall
216 North Fourth street
stillwater, Minnesota 55082
Dear Nile,
As you are aware, I have been exploring the feasibility of pursuing
the rights to develop a housing project at the old UBC site on
South Second Street. My proposal also includes a companion project
of a parking structure on the West side of Second street between
Chestnut and Olive.
Because the City of stillwater owns of the majority of both sites,
I am requesting that time be allotted at the April 22nd City
Council Workshop Meeting for me to present my concept for the
project, to discuss what assistance might be available from the
City and to discuss guidelines for proceeding.
-
I have engaged KMR Architects, Ltd to make a preliminary study and
prepare materials and information on my proposal similar to what
was requested in the city's RFP for the UBC site last fall. I will
deliver the information to city Hall on Friday, April 18, prior to
the workshop meeting.
If you have any questions or need to adjust this schedule, please
give me a call at 439-1095 or contact Jerry Runk at KMR Architects,
377-8151.
Sincerely
U~~
tI::~- ~L j/
. John Roettger
Croix Builders Inc.
cc Jerry Runk, KMR Architects, Ltd.
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Flood Control
DA: April 10, 1997
Staff will provide you with an update on the flood control activities at the meeting Tuesday. As
you all know the City began the dike construction last Saturday morning (April 5) and basically
had a substantial dike in place by late Sunday afternoon. The work that our crews performed was
impressive. The volunteer effort, the support of the local businesses and the Red Cross was
equally impressive. I also think the Police Department has done a very good job of handling
traffic control (vehicular and pedestrian) and ensuring public safety. Obviously we will have a lot
of people and organizations to thank when this is all over.
I believe the high water prediction is still 690 ft by April 13th and hopefully by the time the
Council meets next Tuesday the worst will be over. It is my understanding that President Clinton
will be declaring a natural disaster for this area and other parts of Minnesota so we will be able to
receive reimbursement for the costs we have incurred. At this time we are estimating that the
flood control activities will cost between $200,000 to $300,000. I will provide you with more
information at the meeting Tuesday.
L
4~
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Public Works Utility Vehicle
DA: April 10, 1997
Discussion:
I have discussed the request to purchase a utility vehicle for Public Works with Klayton and
Choc. At the previous Council meeting Klayton had indicated that it would be necessary to
purchase a used vehicle due to budget constraints. I am concerned that the Public Works
department is being asked to purchase a vehicle that would be substandard. Therefore, I would
request that the Council authorize the purchase of a 4dr utility vehicle that would adequately
transport the personnel and equipment that is required. The cost of the vehicle would be more in
the neighborhood of $25,000 rather than the $15,000 requested. This vehicle would be required
to carry up to 3 people (from time to time) as well as equipment (such as survey tools) - and
probably a 4WD.
Recommendation:
Approve purchase of 4dr utility vehicle for Public Works at an estimated cost of $25,000.
/If u4
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MEMORANDUM
TO: Mayor and Council
FR: City coordinator
RE: Chamber all-Cities banquet
DA: April 10, 1997
Discussion:
The Stillwater Area Chamber of Commerce All-Cities Banquet will be held on April 29th
beginning at 5:30 p.m. The banquet will be held at the new Grand Banquet Hall at 301 South
Second Street. Wisconsin Governor Tommy Thompson and Minnesota Governor Arne Carlson
are the keynote speakers. I think it will be an interesting and informative evening (and I am sure
the bridge issue will be mentioned!).
The City has sponsored a table for 8 in the past and I would recommend that we do the same this
year. There are usually 8-10 city officials attending the banquet.
Recommendation:
City reserve sponsor table for the Area Chamber All-cities banquet.
-
:; ~~p
04/OC/97
15:36 1ST STHTE BK BAYPORT ~ 4308810
* For'" in+tXMatlol1 011/ y !
,'-D.814 P202
.
............-
"Governors'Inittiative on the Interstate Bridge"
at the
You are coordially invited
to the
.
Fifth Annu:al All-Cities Banquet
.
The Grand Banquet Hall
301 Second Strut South
Stillwater, MN
The Evening's Program
5:30 - 6:30 p_m. R~ption &: sOcial Hour l:lIh Har) 7:15 p.m. SPEOAL KE'YNO~S
Entertainment by Empero of 1azz WI Govunor Tomm n
MN Governor Arne n
6:15 - 6:30 p.m. DiMer Scating 1:45 p.m. Remarks.~~
I;)~p.m. Welcome Remarb Tom Thueson, ChaIr
Tom Thuesen; Chair ST A~C JohnSod~Cbm .
John Soderboeig.. Chair SC IB 8:45 p.m. Casing Comrnenb
6:30 - 7:30 p.m. o;nn~r
-- -- -- - - - - - -lAlI~-ities- Annual Banquet ---- -- ------
Reservation Form
Organization:
Contact:
Address:
Phone:
n My check is enclosed CJ I win pay,. the door
7/
CE ~rvt:l SlXlIl~lr Tabk for Eight - $3OO..-J CJ Reserve individual meals - $30
, . 0 A 0 8 S.
2. 0 A 0 R h_
3. 0 A 0 R 7.
4. 0 A 0 R 8.
.. Meal A - Boneless Breast oj Chicken Manilla Meal B - Prime Rib Au Jus
OA ns
":'A 08
OA as
n,., OJ
. I
tl Floral A1'7'angementsgraciously provided by Camrose Hill
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CITY OF STILL WATER
Memorandum
To:
Mayor and Council .
From:
Morli Weldon, City Clerk
Date:
April 11, 1997
Subject:
Board of Review
Reminder:
The Board of Review will be held Wednesday, April 16, from 4 - 6 p.m. at the Stillwater
Library. Councilmember Cummings will not be able to attend. A quorum is required to be
present at the meeting to comply with State law.
Please confirm with me at the Tuesday Council meeting who will be attending the Board of
Review. Thank you.
.
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A \II
MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Hwy 5/36 bridge closure
DA: April 10, 1997
For your information MNDOT will begin the removal and reconstruction of the bridge over Hwy
36 this coming Monday (April 14th). It appears that the bridge crossing will be closed until at
least September or October of this year. I have attached a newspaper article that provides some
additional information on the bridge project.
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Tuesday, AprilS, 1997
~tim.llater,QEbentng ~a?ette
Page 3
Lake.....J:I.m'Q;'flQrrie..~. ..a.~dqlspe.@~..;~~...~y~hW~Y.,5~Wgrk..~t~rJs.. .~,90n
By MARK BROUWER
Gazette Corres~lldent,'
LAKE ELM:<)~ri the last day
that manyofuswill be rushing pay-
ment on ouftaX~, the ~innesotape;.
partmentofTrailsportation will begin
spending a little of .that mOne}" on aD
impOrtant~ea bridge project
Planned since last September, the
Highway 5 bridge reconstruction
project will finally begin on April 15 ,
according ~ .MnDOT. Resident En-
gineer DonPetersoh.
Peterson, who finalized the date
in a letter to the city goyerninent last .
week, reiterated prey'iously an-
nounced plans to replace the. bridge
at the highway's intersection with
Highway 36.
He said that the structure needs to
. be replaced due. t6 wear;'and'that
nearby traffic ramps; frpntage rol~ds . .
and even a section of Highway 36 will '
be replace<;l.to improv~ the intersec-
'tion." '.'
. Though' the' construction most
'immedia~ely affeCts Qak Park
Heights, the city in which the bridge
is located, Lake Elmo leaders coIlsid- .
ered the reconstructionlsimpact, on
their city at last nightlscity council
meeting. ,_;_~,!:,:\:i:-;!""
Council Meni~i,'steve DeLapp
ruminaled on wha(the't'improve- ,
ments" posed by'4i,~projeft c?uld
:. mean to the city of~,~,'YhiSh i~
located .on Highway 5!8,pp~x~ely. .'
3. miles from the intersection. In par-
ticular, he worried that the construc:
tion is pari of a larger MnDO~ plan
~-_M . t
to accommodate drastically increasid yJohnwasreferringto a large-di- bridge and its accompanying uarticmainsai 50mph.
tra(tic.~g.~Q!Pillg y~.~.l~:\.xJ(;<~s'J1%.. ~etfr ~a(tic c.ircle c~ty leaders; are '~1lge~~~ ~}V~;~. .~. pl89P~ .~tef,~., ~: t;,!h,e, .I:.Ii~~~I~)".5 reconstruc,tlQI,l .
"B y20 U/(MV:R():I}.~~wp:~\e.$yc~Sldenng for the middle of high- ~tio"ps>tq;.,;W~~1l}~\?n fO?9n~r . ~18.h- F::eroJec~ "r~ll~l1!.inu~~oug~ A:ugust,:
that 50,Q90to ~5,OQ(r<:ars ,wil1,~: ,way 5 in the City's Old Village dis- ways 13 and 15. "';C"""~,' ,~,f~,,". ""ii'ii,..and will resllict traffic on both High-
(traveling dailyrcin36,and.20,OOO' trict .... . ".~' .,.'.' Highway 13, foriQstanCe, was re- ,ways5 and 36 through that month,
cars onlIighway 5,'~ h~~d:4~0~~'~: '. j~.Lpce.~~~ c;i!~J~S ~ead~lyfo~l1d ..... ~~1.1tly flPpr~ved f~r, ~ ~9~d;:;,.'fi~Il~~ ~\ ~eter~on,~aj.,~_!~~ntly,.
rate, we'll be nothlngb9t~J:>lg m fu,e eastety ~mted S~tesandparts'" lpprovement and a slightly mcrea$OO! .' lb.e proj~t almo~t di4P\t)lappen'
through road." 'j, :A'>:,~;..:;."ofEUrope, ~eLake Elmo devices . speed limit. Starting a half-mile north this year, as the MnDoT Right-of-
Commenting on CoimcilMem15er:j~6uldbeileSigned to slow traffic as' of 15th sti'eet,the toadhas been rec..i Way I?epartment could not obtain all
Lee Hunt's anecdote about~:a1i~~c-' ,;'ntot?flsts)ifeforcedto'circumnavi- 'j ommended by;MnDoTto: increase of the' necessary Col1stluction ease-
q~iUntaD.~e wh9 is alread~ ~patient!i,a~eif~n'wute fu,ro,~&b thedty. . .fr9m50.JIlP~to ~5plph. , :',:.! .., .ments .ne~ed ~ begin the project.
. With the 40 mph speed limit onthe . ,:t~Invlted by Petersoptoattendan.. 'i,(:oncernmg High'Nay6-:-another.However, Oak Park Heights Mayor
highway as it passes through Uik.e . lA,prii3,,,,orkshop',explaining the.; countybighway lOcated inthe dt)>'- .., Dave Schaaf and Council ,Member
ElmO,~y()r\VynJo~n indica~ that . ,Hig~~a}"~5pi()jest i~ delap, City"'the City CounCil hadoriginatly askM : ! Janet'Robert inteivened,traveling
.' press~~e. to, speed-up tile road wip ~ <. Coutl~il.'merp.bers 'decided to host " MnDOT to extend the current 45 mph. door-to-dooraitd convincing affected
heeded. '"r.< 'A -. \ :,.th~i(ownmeeiingqn,.thesubjectdur7i,zone from Oakdalc.tojusteastof- property owners to grimtthe ease-
"Wait until he. sees the traffic ing May.>;"U'tf'i,r'i>>;'};~'\t,y;;tHighway.:f~..:.Howe,"~r, ~~p-ansp<>r.\;,!ments. '.- '
calming~eyic;es we'llbe,putting on ,<The planned,ineeting w.ill also'in-. ..... tation autho,rity':~eiD.Urre<l' ~l#ffi.i~g;. ". As a ~ult,the project is continu-
5 ,to~~git slow," he retorted and~lude discuss,ion ,?n High'Nay.. 36 -, that it could~not justify the .reduCtion: i,'ing as originally planned.
smiled:;';:\'>'" . growth, the current Stillwater lift-.. The speed.1imirin'thisareare,;;<n ",
. QftJBL1CMEETINGS
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MEMORANDUM
TO: Mayor and City Council
FROM: Klayton Eckles
DATE: April 9, 1997
SUBJECT: Public Hearing for the Proposed 4th Street Ravine Project
Job No. 9726 (formerly 9606-1)
Public Hearing for the Proposed Oak Glen Pond Outlet
Job No. 9623
DISCUSSION:
At the March 4, 1997 council meeting City Council accepted the addendum to the
original feasibility reports for the above projects and called for a public hearing on both projects.
Staff has sent notices to the affected property owners.
As of the preparation of this memo, staff has received two comments on the Oak Glen
Pond Outlet, which were against the project. These affected property owners have indicated that
they will be attending the public hearing. Staff has not received comments with regard to the 4th
Street Ravine project.
Staff will be prepared to present the feasibility reports and proposed assessment options
on both of these projects at the hearing.
RECOMMENDATION:
Staff recommends that council hold the required public hearings and if the hearing results
are favorable council should pass a motion adopting Resolution No. 97-_, ORDERING
IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS, FOR THE 4TH
& ELM STREET RAVINE STORM SEWER IMPROVEMENTS(JOB NO. 9726, formerly
9606-1) and Resolution No. 97-_, ORDERING IMPROVEMENT & PREPARATION OF
PLANS & SPECIFICATIONS, OAK GLEN ADDITION TO STILLWATER
DETENTION POND NO.3 EMERGENCY HIGH WATER OVERFLOW STORM
SEWER IMPROVEMENTS (JOB NO. 9623)
RESOLUTION NO. 97-
ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS,
OAK GLEN ADDITION TO STILLWATER DETENTION
POND NO.3 EMERGENCY HIGH WATER OVERFLOW
STORM SEWER IMPROVEMENTS
(JOB NO. 9623)
WHEREAS, a resolution of the City Council adopted the 4th day of March, 1997, fixed a date
for a council hearing on the proposed improvement of the Oak Glen Addition to Stillwater
Detention Pond No.3 Emergency High Water Overflow Storm Sewer Improvements (Job No.
9623);
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 15th day of April, 1997, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council resolution adopted the
15th day of April, 1997.
2.
City of Stillwater Engineering Department is hereby designated as the engineer for this
improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 15th day of April, 1997.
Jay L. Kimble, Mayor
Attest:
Morli Weldon, City Clerk
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RESOLUTION NO. 97-
ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS,
FOR THE 4TH & ELM STREET RAVINE
STORM SEWER IMPROVEMENTS
(JOB NO. 9726, formerly 9606-1)
WHEREAS, a resolution of the City Council adopted the 15th day of March, 1997, fixed a date
for a council hearing on the proposed improvement of the for the 4th & Elm Street ravine storm
sewer improvements (Job no. 9726, formerly 9606-1).
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 15th day of April, 1997, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council resolution adopted the
15th day of April, 1997.
2.
City of Stillwater Engineering Department is hereby designated as the engineer for this
improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 15th day of April, 1997.
Jay L. Kimble, Mayor
Attest:
Modi Weldon, City Clerk
CITY OF STILL'VATER
lVIEMORANDUM
TO:
Mayor and City Council
FROM:
Klayton Eckles V i- V
City Engineer r-
DATE: February 28,1997
SUBJECT: Update on Storm Water Improvement Project Funding Options
DISCUSSION
City Council recently considered the feasibility of constructing four storm water improvement
projects, three of which have been considered for 1997 construction. These projects include the
Lily Lake Pump Station and Treatment Options, the Fourth Street Ravine Project and the Oak
Glenn Pond Outlet Project. The city will likely have a maximum of $170,000.00 available from
the Storm Water Utility Fund. Depending on what portions of these projects are included, the
total cost to construct these projects ranges from $350,000.00 to something over $500,000.00 if
all of the Lily Lake Treatment options are included. This makes it necessary to spread these
projects out and find additional funding sources.
Attached is a proposal from SEH which provides a scope of services to design all of the
recommended elements of the Lily Lake Water Quality Treatment Solution. In addition, the
proposal includes the cost of completing a number of grant or loan applications, which may be
available from a number of agencies. Until the project is designed and applications are made for
the various funding opportunities it is unclear what the city's total commitment for these
improvements will be. A possible course of action would involve completing the design and
application submittal, then based on the success of our applications we could begin construction
of parts or all of the Lily Lake Improvements. This process could mean a delay in the initial
start-up but would allow for the greatest opportunity for outside assistance. It is assumed that
very little construction would be completed in 1997.
The Fourth Street Ravine was another major project contemplated for 1997. This project is
estimated at between $180,000.00 and $212,000.00 depending on whether the detention basin is
constructed as part of the project. If the project is constructed in conjunction \vith another
project, there may be a cost savings bringing the total cost do\vn to about $200,000.00
This project does have the potential to be tinanced partially by assessments. The total drainage
area is approximately 58 acres, of this approximately 40 acres would be assessable. If the city
uses an assessment rate of 4.5 cents per square foot Oust under $2,000.00 per acre) a typical lot in
this area would see an assessment of about $337.00. A larger lot would be assessed about
$-1- 72.00. At this assessment rate the city would rC:llize approximately $78,000.00 in assessment
revenues. In addition to this, it is conceivable that additional assessments could be levied against
those properties directly abutting the creek. Typically, there is a higher bendit to properties
directly adjacent because this project will provide additioml protection to these properties.
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The last project that we are considering for 1997 is the Oak Glenn Pond Oulet Storm Sewer.
This project is estimated to cost $99,125.00. There are approximately 30 acres which drain into
the pond which is currently susceptable to flooding. Using the assessment rate of 4.5 cents per
square foot the estimated total revenue is $58,806.00. This would yield an assessment of
$697.00 on the average size lot, also there would be some costs allocated to the golf courses.
lfthe city undertakes the design and engineering work for the Lily Lake Treatment Systems, the
Fourth Street Ravine Project and the Oak Glenn Pond Project in 1997 then the following table
shows the resulting proj ect costs and cost recovery.
IMPROVEMENT COST ASSISTANCE/ASMT UTILITY FUND
Lilv Lake Desien 34,000 4,000 30,000
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Fourth St. Ravine 200,000 78,000 122,000
Oak Glenn Pond
Outlet 99,000 59,000 40,000
Using these funding methods the resulting charge to the Storm Water Utilities would be
$192,000.00. This is significantly above the $150,000 to $170,000 that might be available from
the Storm Water Utility Fund. It should be noted that these projects all include a contingency
and there may be some cost saving opportunities developed in the design process. Therefore it
may be viable to continue forward with these three projects while looking for cost saving options
and additional funding sources.
RECOMMENDATION
Staff recommends that council consider moving forward with these three projects using the
funding options presented. Staff also recommends council direct staff to prepare amendments to
the Fourth Street Ravine and Oak Glenn Pond Feasibility Reports to include language regarding
assessments. Staff also recommends that council order public hearings for the Fourth Street
Ravine Project and the Oak Glenn Pond Project to be held April 18th at 7:30.
CAPITAL IlVIPROVElVIENTS
(STORlVI WATER UTILITY)
rHo PHOJECT ESTI!\IATED AS!\ITS. STOIU\I !\ISA '1'11' GHANTS GENEnAL COI\II\IENTS
COST WATEn OBLIGATION
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m'ILITV
I')'n Stoncri,lgclJohll'OIl ('t. Storm S~l\'cr $100 O()().!Xl $30 000.00 $70000.00
I')'n .hh SlIcCI Ibvinc $150 000. no $80 O()(). 00 $70 ()()O.OO
I ()'J7 I.ily Lakc I'umll Sial ion $100 O(Xl.OO $65 OOO.!Xl $25 (X)O.!Xl $10 000.00
TOTAL 1997 $350 000.00 $110000.00 5205 000.00 525 000.00 $0.00 510 000.00 $0.01l
1'.1')8 EIIII Slrccl Ravinc $3(Xl (XlO.OO $230 000.00 .$70 O(XUXI · '1'11' Amounl Unknol\'n
IWfAL 1991l $3011 01l1l.00 $0.00 5230000.00 50.00 $70 OIlO.OO $0.00 $0.00
1'.1')<) I I aiel SU'CCI Ravinc SI(XI (XXUXl $15.(XXl.OO $1l5 000.00
TOTAL 1999 $100.000.00 $15.000.00 'S85,OOO.OO $0.00 $0.00 $0.00 $0.00
~IXXI I.ilv Lakc Slorm Scwcr COII'1. $ IlX) IXXUXI $700!Xl.OO $30 000.00
IU!',\L 1111111 $100.000.00 SO.OO S70000.00 SO.OO $0.00 $30000.00 $0.00
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Fourth Street Ravine
Storm Sewer
Feasibility Study
City of Stillwater,
Minnesota
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City Project No. 9606 A
SEH No. A-STILL9704.00
January 29, 1997
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~SeJ
Fourth Street Ravine
Storm Sewer
.
Feasibility Study
City of Stillwater, Minnesota
City Project No. 9606 A
SEH No. A-STILL9704.00
January 29, 1997
I hereby certify that this Report was prepared by me or under my direct
supervision, that I am a d ly Registered Professional Engineer
under the la s f innesota.
.
Date: January 29, 1997 Reg. No.: 24245
Reviewed by: ~.w~CJt1PrLe-
Date
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
200 SEH Center
S1. Paul, Minnesota 55110
(612) 490-2000
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1:!3J-07d/IV3 )JINnil::lOddO Wn03
Nt 'J.1Nnoo 3>1\;1
1;\1 S7W::f 1(!.':3ddIHO
N,V 'On070 is
ONI NOS>lOII::ION3l-1
1101773i1::l0HS
NVV SI70d'o-'3NNI/IV
1;\1 NOSIO\;lVV
January 29, 1997
Stillwater, Minnesota
Feasibility Study
Fourth Street Ravine Storm Sewer
City Project No. 9606 A
SEH No. A-STILL9704.00
RE:
City Council
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Council Members:
As you authorized, we are submitting the Feasibility Study for the Fourth Street Ravine Storm
Sewer.
This report covers the feasibility of providing storm sewer in the Fourth Street ravine east of Hickory
Street to Elm Street on the west side of Second Street. This storm sewer will assist the City in
reducing erosion in the ravine and protect an inplace sanitary sewer.
The estimated cost of the improvements is $212,310.
We recommend that the City Council and staff review this report and determine if a public hearing
should be rdered.
David . Hah , P.E.
Project Manager
cbp
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Table of Contents
Certification Page
Letter of Transmittal
Table of Contents
Page
Conclusions and Recommendations ................................. 1
Conclusions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
Recommendations .............................................. 1
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 2
Proposed Improvements ........................................... 2
Storm Sewer Construction ........................................ 2
Maintenance Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
Estimated Costs .................................................. 3
Assessment Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4
Project Timetable ................................................. 5
List of Appendices
Drawing No.1 Existing Sanitary Sewer
Drawing No.2 Study Location
Drawing No.3 Storm Sewer Location
Drawing No.4 Easement Requirements
Picture of Stone Culvert
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STILL9704.00
Page i
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January 29, 1997
Feasibility Study
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
Conclusions and Recommendations
Conclusions
As a result of our investigation, we have concluded that:
1. There is an erosion problem in the ravine between Fourth Street and
Second Street caused by storm water discharge from the stone culvert
at Hickory Street and Fourth Street.
2. This erosion has undenruned the sanitary sewer pipe in the ravine in
past years_
3. This drainage contributes to the Elm Street outlet.
4. The proposed improvement is necessary to provide erosion control in
the ravine and to protect the existing sanitary sewer.
5. The proposed improvements are feasible.
6. The project as noted in this report is cost-effective from an
engineering standpoint. The City and adjacent property owners will
need to determine the economical feasibility.
Recommendations
Based upon these conclusions, we recommend:
1. The Fourth Street ravine storm sewer and the Elm Street
sedimentation basin and outlet structure be constructed as one project.
2. City staff be directed to begin easement acquisition for the proposed
improvements.
3. Some assessments be made to assist In the financing of the
improvements.
4. The City Council, city staff, and financial consultant review this
report.
5. Improvements should be made as described in this report.
A-STILL9704.00
Page 1
Introduction
A feasibility study was completed for the City of Stillwater in .
January 1996 for the Elm Street Outlet. This study recommended
construction of storm sewer in the ravine between Fourth Street and
Second Street, as well as modifications to the existing Elm Street storm
sewer facilities.
This study was ordered by the City Council to provide additional
information and cost analysis for the storm sewer construction in the
ravine area.
Over the years, erosion has occurred around the existing sanitary sewer
in the ravine. At times, this erosion has been severe enough to cause
concern over losing the sanitary sewer. Drawing No. I shows the
existing sanitary sewer and the erosion area.
Because of the erosion that has occurred, property owners adjacent to the
ravine also have concerns for private property.
Drawing No.2 shows the study area.
Proposed Improvements
Storm Sewer Construction
Drawing No. 3 indicates the storm sewer location for the proposed
project. This drawing also indicates the storm sewer depth on the profile .
portion of the drawing. The storm sewer will be constructed in the lowest
portion of the ravine. The contractor will be required to protect the
sanitary sewer as he digs alongside.
The existing stone arch culvert under Fourth Street will be protected.
This culvert will be rehabilitated by tuck pointing and spraying
"shot-crete" on the walls and ceiling. This has been successfully done
with other stone culverts in Stillwater as an interim or short-term means
of repair. An inlet manhole will be provided at the end of the stone
culvert spillway. Some modifications will be required at the end of the
stone culvert spillway and wing walls to fit the first inlet manhole within
this area. Four other inlet manholes will be constructed down the slope
as indicated on Drawing No.3. The picture at the back of this report
shows the east end of the stone culvert.
The Elm Street Storm Sewer Out!et Report also recommended the
construction of a 2 acre-feet sedimentation basin and outlet structure
improvements adjacent to Second Street. We will not expand upon this
basin in this report. Please refer to the Elm Street Storm Sewer Outlet
Report. However, we have included the cost of this sedimentation basin
and structure in this report because we recommend that the construction
of this basin be accomplished at the time this storm sewer is constructed.
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Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STILL9704.00
Page 2
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We have also included a large amount of fill material to cap off the pipe,
protect the existing sanitary sewer, and flatten out the slopes in the ravine
to reduce erosion_ The sanitary sewer manholes will need to be
rehabilitated and adjusted to the higher grade.
lVIaintenance Impact
The manhole inlet structures will require periodic maintenance. Public
Works will need to keep the grates clear of debris for this system to
function properly.
Estimated Costs
We have estimated the project costs as follows:
Unit Est
Item Unit Qty Price Amount
Mobilization L.S. 1 $2,750 $2,750
2 Clearing L.S. 1 $1,200 $1 ,200
3 Grubbing L.S. 1 $1,200 $1,200
4 Remove Concrete Retaining Wall L.S. 1 $1,000 $1,000
5 Imported Backfill c.Y. 5745 $5 $28,725
. 6 Connect to Existing 5x3x2 Box
Culvert L.S. $5,000 $5,000
7 Rehab 5x3x2 Box Culvert L.S. $15,000 $15,000
8 36" RCP Storm Sewer
Design 3006 Cl. III L.F. 265 $75 $19,875
9 36" RCP Apron Each $785 $785
10 Construct Drainage Structure
Type "C" L.F. 55 $270
11 Casting Assemblies R2577 Each 5 $300
12 Riprap Cl. II L.S. 1 $5,000
13 Erosion Mat with Seed S.Y. 7400 $2
Estimated Storm Sewer Construction
10% Construction Contingencies
Total Estimated Construction Cost
25 % Engineering, Legal, Fiscal
Subtotal Project Cost
I.
Detention Basin and Outlet Structure
from Elm Street Report
1 $33,750
L.S.
Total Estimated Project Cost
$14,850
$1 ,500
$5,000
$14,800
$111,685
$11,165
$122,850
$30,710
$153,560
$33,750
$187,310
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STI LL9704. 00
Page 3
In addition to the construction cost of the storm sewer, we recommend
the City secure easements \vhich are preliminarily indicated on Drawing .
No.4.
We estimate the easement costs at $25,000.
Theref9re, the total project cost is estimated at $212,310.
We have included 35 percent in the construction costs for contingencies,
engineering, legal, and fiscal costs which are customary for City of
Stillwater projects.
Assessment Methods
After discussions with the City Engineer, we have reviewed and
estimated possible assessment rates.
The first assessment procedure reviewed is to levy no assessments and
utilize the storm sewer utility tax revenues to pay for the project.
Because of the limited amount accumulated in the utility fund at this
time, this project would have to be prioritized and receive funding when
available.
Another method of assessment which has been used in Stillwater in the
past is to assess the value of the project on an area basis across the total
contributing area. That is, to levy an assessment at a flat rate to all
properties whose storm water eventually runs into the ravine either by
storm sewer or over land.
.
We have estimated that the watershed contributing to this ravine for the
storm sewer only is 67.4 acres in area. This is gross area, and we
estimate the net area for assessments at approximately 49 acres. This will
provide an assessment rate of approximately $3,432 per acre.
Since the standard lot in the drainage area is 50 feet by 150 feet (or 7,500
square feet), the assessment on a standard lot would be approximately
$591.
The cost of the improvements to the ravine that affect the above sub-
drainage area is $168,160, including easements. These improvements are
for the storm sewer and extra fill. The costs of the sedimentation basin
easement and control structure are $44,150, which serve a larger drainage
area of 136.1 gross acres. The net acres are 117. The approximate
assessment for the sedimentation basin and control structure is $377 per
acre, or $65 for the standard lot in the watershed.
If the City considered the Fourth Street ravine drainage and the Elm
Street Outlet together, which provides benefit to the total watershed of
166 acres, a uniform assessment could be levied over this larger area. .
This is approximately $1,279 per acre, or $220 for the standard lot
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STILL9704.00
Page 4
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assessment. The watershed projects can be staged, beginning with the
Fourth Street ravine, sedimentation basin and control structure.
Project Timetable
No timetable has been established for this project at this time because the
priorities for various drainage projects throughout the City are unknown.
However, if the City decides to proceed with this project, plans and
specifications can be completed in 30 days. Advertisement for bids
requires 21 days. This time requirement follows public hearings that
would be required prior to ordering plans and specifications.
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STILL9704.00
Page 5
Drawing No.1
Drawing No.2
Drawing No.3
Drawing No.4
Appendix
Existing Sanitary Sewer
Study Location
Storm Sewer Location
Easement Requirements
Picture of Stone Culvert
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ALE NO.
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01/19/97
OURTH STREET RAVI\E STORM SE
MAP OF EXISTING SANITARY SEWER
STILLWATER, MINNESOTA
ORA WING
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ALE NO.
A-8TI.l.9704.OO
DATE:
01/29/97
~TI-I STREET RAVtE STORM SE
LOCA nON MAP
S11LLWATER, MINNESOTA
ORA WING
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I her.by c.lily that this plan was prepared by me or
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stote of Utnnuoto.
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NO BY (JATI
REVlSIONS
ITElA
1/22/97
Reg. No. ~
~=SfH
STILL WATER
MINNESOT A
Date:
16 C.Y. CL. IV RIP RAP
(INCLUDING FILTER MATERIAL)
MIN. 8" DEPni
830
825
820
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810
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4TH STREET RAVINE
DRAINAGE STUDY
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STILL9704
DATE
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A-8T1...1..8704O
DATE:
01/'1:3/91
~11i STRt:.t: I RA \IN: STORM
PROBABLE EASEMENT LOCATIONS
SllLLWATER, MINNESOTA
ORA WI<<3
NO. 4
STillWATER, MINNESOTA
FOURTH STREET RAVINE STORM SEWER
EXISTING STO"IE CULVERT
FilE NO. A-STllL9704.00
DATE: 01/29/97
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~JAN-~3-87 THU 9:50
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CITY OF STILLWATER
FAX NO, 6124390456
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Fax #
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Sv'TrE niiO p,o. BOX 43& STn.LWAn:R, ~n'l550l11.
fELECOl'1ERI ('1%) .439-5~41
Co.
Phone #
Legal :\sslstants
-
Gall A. Mahr
Shelley L. Sund~rg
Fax #
.NDUM
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TO:
o~vid Junker, public works Director
Dick Moore, city Engineerv"'/
Nile Kriesel, city Coordinator
David T. Magnusoll, city Attorney ~
January 15, 1993
~~5t,,~JO~K~ 12
JAN 1 9 '993
FROM.
DATE:
ST. PAUL
RE: Fourth and Hickory Storm Sewer
The following is my report with regard to the status of the Hickory
street storm sewer easement between Fourth street and Second
street.
I will describe the properties progressively from the upstream side
beginning at Fourth street to the downstream side on Second.
~ARCEL ONE: Lot Nine, County Auditor'S Plat Number Three, Parcel
Number 9327-2305, owner Richard D. Houston, P.o. BoX 252} 18~7
North 2nd street, stillwater, MN 55082. H9 ~asement.
PARCEL ~WO: ~ot Ten, county Auditor'S Plat Number Four, parcel
Number 9327-2350} owner John L. Ludwig, 722 North 3rd street,
stillwater, MN 55082. NO Easement
PARCEL THREE: Lot Two, Block Three, caltW and Schulenburg r s
Addition to the city of stillwater, Parcel Numoer 09270-2040, owner
Mary Beckman, 804 North 3rd street, stillwater, MN 55082. No
Easem@j;.
carQ and schulenburg's
parM Nl1!t\her 9270-2035,
september 27, 1969. No
PARCEL FOUR.: Lot one, Slock Three,
Addition to the city of stillwater,
obtained by City by state deed dated
easement needed since we own in fee.
p ARCEL FrY!:;: Lot Four, B lock Two, carr.;;;> and Shull enl:>erg , S
Addition and Lot Olle, Block TwO, carley and ~lenberg's Addition,
Parcel Number 09270-2000, owner John D. sutherland and Nadji F.
Sutherland. NQ Easement
FARCEL~ SIX: Lot Three, Block Five, Carley and Shullenberg's
Addition, parcel Number 09270-2190, owners John T. sutherland and
Nadji F. sutherland. No Easemen~
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J~N-t~-97 THU 9:50
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CITY OF STILLWATER
FAX NO, 6124390456
P. 02
..
David Junker, nick Moore,
and Nile Kriesel
January ~5, 1993
Page 2
It is my reco~nendation that we have the engineer prepare as built
legal descriptions of the storm sewer and attempt to obtain
easements from the various parcels that are burdened by the sewer.
Eventually it will be as much of a benefit to these parcels as to
the city to have the easement confined and based upon that benefit
to the people, I would not recommend offering to pay them anything
for the easement. It would be enough, in my estimation, that we
undertake the expense involved with the survey and the preparation
of any documents that are necessary.
DTM/sls
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Oak Glen Addition to Stillwater
Detention Pond No.3
Emergency High Water Overflow
Feasibility Study
City of Stillwater
Minnesota
.
SEH No. A-STILL961 0.00
January 29, 1997
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~SEH
Oak Glen Addition to Stillwater
Detention Pond No.3
Emergency High Water Overflow
.
Feasibility Study
City of Stillwater, Minnesota
SEH No. A-STILL961 0.00
January 29, 1997
I hereby certi
supervision, an
under the s
at this Report as prepared by me or under my direct
uly Registered Professional Engineer
e f innesota.
.
Date:
24245
Reviewed by:
29, 1997
Date
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
200 SEH Center
St. Paul, Minnesota 55110
(612) 490-2000
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3535 VADNAIS CENTER OF/WE. 200 SEH CENTER, ST PAUL. MN 55110 612490-2000 800325-2055
ARCHITECTURE ENGI,\'EE"IING ENVIRONMENTAL TRANSPORTA TlON
January 29, 1997
RE: Stillwater, Minnesota
Feasibility Study
Oak Glen Addition to Stillwater
Detention Pond No.3
Emergency High Water Overflow
SEH No. A-STILL961 0.00
Mr. Klayton Eckles, P.E.
City Engineer
City of Stillwater
Town Hall
216 North 4th Street
Stillwater, MN 55082
Dear Mr. Eckles:
Enclosed is the completed Feasibility Study for the Oak Glen Addition Detention Pond No.3. As
we have discussed, the construction of the recommended improvements will provide an emergency
high water overflow for this pond and stabilize the high water elevation.
If we can be of further assistance to you and the City in this matter, please contact me at your earliest
convemence.
cbp
SHORT ELLIOTT
HENDRICKSON INC
CHIPPEWA FALLS. WI
MADISON, WI
ST CLOUD. MN
LAKE COUNTY. IN
MINNEAPOLIS, MN
EOUAL OPPORTUNITY EMPLOYER
Table of Contents
Certification Page
Letter of Transmittal
Table of Contents
Page
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
I. Feasibility Study and Analysis .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
II. Engineers Opinion of Probable Cost ..... . . . . . . . . . . . . . . . . . . . . . . . .. 4
III. Financing and Assessments .................................... 5
IV. Conclusions and Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5
List of Appendices
Appendix A
Plat Drawing of Oak Glen Addition
Appendix B
Memo of Conversation with David Paradeau of the Minnesota Zephyr
Appendix C
Letter dated August 15, 1996, from the Minnesota DNR
Appendix D
Pages 10 and 11 of March 24, 1981 Feasibility Study, "Revised Feasibility Report
for Utilities, Streets, and Drainage Facilities, Oak Glen Addition to Stillwater"
Appendix E
High Water Emergency Overflow Preliminary PI~n
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Oak Glen Addition to Stillwater Detention Pond No.3 Emergency High Water Overflow
Stillwater, Minnesota
A-STILL9610.00
Page i
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January 29, 1997
Feasibility Study
Oak Glen Addition to Stillwater
Detention Pond No.3
Emergency High Water Overflow
Stillwater, Minnesota
Introduction
This feasibility study, conducted by SEH Inc., involves the review and
analysis of the existing conditions as it relates to an emergency high water
overflow at the existing Detention Pond No.3. Additionally, the study
addresses the flooding of the residential lots that border the existing pond.
One lot in particular, located on the southeastern bank of the pond, has
not been landscaped. According to the residents in that location, the lot
is frequently inundated with water during normal rains.
I.
Feasibility Study and Analysis
Initially, a review of available data and historical records and a site visit
were made to determine the existing conditions of the pond. Our
preliminary findings are that the pond was constructed with percolation
and evaporation as the principal means of discharge from the pond. In.
discussion with Stillwater residents, as well as with SEH Inc. personnel,
it was learned that this site historically acted as a natural detention facility
that was drained through either a pervious stratum at the bottom of the
pond (it is believed to Brown's Creek) or through natural evaporation.
The City, in recent years, has had to pump the pond during the summer
months in order to keep the pond from exceeding its banks.
Survey crews were sent to the site t.o provide topographic surveys and
further define the existing conditions. From this data, it is determined
that there was no high water emergency overflow constructed for this
facility. Further, an existing IS-inch CMP culvert located to the south of
the pond no longer channelizes the flow into the pond and it appears that
over time, erosion has redirected the storm flow through the above-
mentioned lot.
A-STILL961 0.00
Page 1
Review of the original feasibility study report for the utilities, streets, and
drainage facilities for the Oak Glen Addition to Stillwater, dated
March 24, 1981, also states that, "To facilitate discharge flow from .
Detention Pond No.3 the west ditch of County Road 5 will have to be
regraded from the pond north to Brown's Creek." This work was never
completed. Additionally, the feasibility report indicated that the design
high water elevation for Detention Pond No. 3 was developed at
elevation 858.00. Page 11 of the 1981 Feasibility Report provides the
design criteria which includes a 100-year discharge of 34 cfs.
Accordingly, the overflow sewer must be sized to accommodate this
flow.
Review of the existing conditions indicated that the percolation of storm
water from the pond into the ground no longer occurs, and it is speculated
that this may be due to siltation and erosion of structural materials (clay
and construction debris) into Detention Pond No.3 which occurred
during the construction of the Oak Glen Addition development.
Inspection of the residence at the south end of the pond where the
inundation occurs indicates that the lot, as currently graded, is susceptible
to flooding and should be filled and properly graded prior to landscaping.
The existing IS-inch CMP culverrcurrently does not function properly,
as water flowing to it has eroded the adjacent area, and the flow of water
currently is directed through the above-noted lot. Some minor regrading
of the right-of-way, as well as the grading of the lot, should be done to .
redirect the flow of water to this culvert and into the detention pond.
Visual inspection of the west right-of-way of County Road 5 indicates
that construction of a ditch to Brown's Creek is not totally feasible due to
the fact that the terrain slopes upwards as it approaches Brown's Creek,
and a ditch would be excessively deep. Accordingly, it is proposed that
storm sewer be installed in addition to a ditch. By maintaining
elevation 858.00 as the high water in the pond, this system will function
as an emergency high water overflow for Detention Pond No.3. This
will be in the east right-of-way of County Road 5. The system is
completed by constructing approximately 700 linear feet of 24-inch PVC
pipe with the ultimate discharge under the existing railroad tracks with a
positive discharge to Brown's Creek. Adequate provisions for erosion
control and riprap would be installed as part of this improvement.
On June 20, 1996, a meeting was held with representatives of the City of
Stillwater, SEH, and the Minnesota. DNR to discuss the impact of the
proposed improvements on Brown's Creek. After a presentation of the
conceptual plan and the design intent, it was pointed out that this
improvement is intended as a 100-year emergency high water overflow,
and there would be no significant discharges during low flow conditions.
Further, overflows normally occur in the spring during snow melt.
Therefore, there will be no temperature impacts on the creek. The DNR
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Oak Glen Addition to Stillwater Detention Pond NO.3 Emergency High Water Overilow
Stillwater, Minnesota
A-STILL961 0.00
Page 2
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expressed its concern with temperature impacts upon the creek as a result
of this discharge; however, it was agreed that in the event that this facility
is used, it will be during a high intensity storm and much of the tributary
area to this watershed will discharge to Brown's Creek under the same
conditions. Further, a discussion was held relative to the DNR's
jurisdiction in this matter. The DNR has jurisdiction over the receiving
stream If the point of discharge is below the top of bank of the creek. A
discussion was held regarding the discharge point and whether the top of
bank in this case is at the railroad tracks or above them. The DNR
representative stated that a site visit would have to be made to verify this
condition and determine where the top of bank would lie in this case.
Finally, the DNR acknowledged that the likelihood of this project being
permitted for construction as presented to the DNR is very high due to the
unique nature of the design. On July 23, 1996, a meeting was held with
the DNR to determine the location of the banks of Brown's Creek in the
location where the proposed sewer would cross. (If the discharge is
above the creek bank, then the DNR does not have any jurisdiction in the
matter.) David Hahn from SEH and Molly Schodeen of the DNR
conducted this inspection, and it was determined that the top of bank on
both sides of Brown's Creek is approximately one foot above the water
elevation at this location. Accordingly, the DNR has no jurisdiction in
this matter. It was agreed, however, that the DNR would be included on
submittal of final designs for this matter. See the attached letter dated
August 15, 1996, from the Minnesota DNR.
Finally, on August 1, 1996, a meeting was held with representatives of
the Minnesota Zephyr at the Stillwater Depot. The purpose of this
meeting was to request the cooperation of the organization in allowing
the construction of a proposed sewer under the railroad tracks. The
attached conceptual plan was presented to the Stillwater Depot
representatives, and it w~ received positively. The representative stated
that they would submit the plan to their railroad personnel who would get
back to SEH if there is any apparent problem with the approach.
Various alternates to the proposed alignment were considered as a
function of this study. The only other alignment would be to locate the
proposed storm sewer on the western side of Stonebridge Trail. This
approach was discounted because of additional infrastructure and
pavements that would be encountered. Additionally, the hydraulics of the
existing roadway ditch would not easily accommodate this design.
Maintenance of either alignment would be identical and, therefore, was
not considered as pertinent to the study.
Review of existing records and files indicates that the existing right-of-
way of Stonebridge Trail is 150 feet wide in this location. This will allow
for installation in the alignment shown on the attached plan. Care should
Oak Glen Addition to Stillwater Detention Pond NO.3 Emergency High Water Overilow
Stillwater, Minnesota
A-STILL961 0.00
Page 3
be taken to protect the existing paved trail during the construction of the
sewer.
Yarious alternates were considered for the type of pipe material to be
utilized on this project. Because this sewer would serve a relatively small
drainage area and would only reach maximum capacity during extreme
rainfall-events, PYC pipe was considered the cost-effective material for
use. This, however, is subject to approval by the County for use in their
right-of-way. In the area of the Minnesota Zephyr railroad tracks, ductile
iron pipe in steel casing shall be used because of loading on the pipe.
It is anticipated that because this is a private rail system, it will be
possible to open cut and install the sewer under the trackage. The City
would provide embankment stabilization in adjacent areas if the open cut
method is used. If open cutting is unacceptable, then the sewer under the
tracks would need to be augered into place within a steel casing.
II. Engineers Opinion of Probable Cost
Item Description Qty. Unit Cost Total
1 Mobilization 1 L.S. $3,000.00 $3,000
2 Site Grading 12,000 S.Y. $1.00 $12,000
3 Ditching 260 L.F. $10.00 $2,600
4 24" dia. RCP CI. III 843 L.F. $30.00 $25,290
5 24" Flared End Section 2 Each $650.00 $1,300
6 Riprap, Class 3 1 L.S. $2,500.00 $2,500
7 48" dia. Precast Manhole 3 Each $1,800.00 $5,400
8 Restoration & Landscaping 3 Acre $4,500.00 $13,500
9 Remove and Reinstall
Existing 24" dia. RCP culvert 100 L.F. $15.00 $1,500
Subtotal I
S67,090 I
Alternate 1:
50 L.F. of 24" RCP CI. III,
Construction under Railroad Track &
Embankment Stabilization 1 L.S. $5,000.00 $5,000
Subtotal Plus Alternate 1 S72,090
10% Contingencies $7,210
25% Engineering, Legal, Admin $19,825
Grand Total (Plus Alternate 1) I
$99,125 I
Oak Glen Addition to Stillwater Detention Pond NO.3 Emergency High Water Overilow
Stillwater, Minnesota
A-STILL961 0.00
Page 4
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Alternate 2:
24" RCP CI. III,
Augered into Place with Steel Casing $350.00
Pipe 50 L.F. $17,500
Subtotal Plus Alternate 2 584,590
- 10% Contingencies $8,460
25% Engineering, Legal, Admin $23.260
Grand Total (Plus Alternate 2) I
5116,310 I
III.
Financing and Assessments
As noted above, the original developer was required to provide a high
water emergency overflow for the detention pond as part of the original
feasibility study. This cost would therefore have been prorated against
the entire development as part of the overall infrastructure necessary to
serve the subdivision. We would therefore recommend, after available
monies from the Stillwater storm water utility funds are exhausted, that
a special assessment be considered against all lots in the Oak Glen
Addition watershed to Detention Pond No.3. There are 46 lots in the
Oak Glen Addition and, in particular, the drainage shed that contributes
to Detention Pond No.3. Additional drainage is received from the runoff
along Stonebridge Trail. If the entire amount of the improvement were
assessed to the residents, each lot would be assessed $2,155 for
Alternate 1 or $2,529 for Alternate 2. However, this amount would be
reduced by the amount of storm water utility funds that are available, if
any.
IV.
Conclusions and Recommendations
Conclusions
In conclusion, we find the construction of an overflow for this existing
pond to be the following:
A. Feasible as the existing outlet does not function.
B. Cost-effective from an engineering standpoint.
C. Provides benefit to the residents of Oak Glen Addition.
Upon review of the data presented herein, SEH finds that the proposed
high water overflow as conceptually designed is feasible and is a cost-
effective way of providing a high water emergency overflow for the
existing Detention Pond No.3. The construction of the proposed
improvements will provide significant benefit to residents adjacent to the
pond as well as to residents of the entire development. The City itself
will benefit from the reduction of maintenance and the elimination of
Oak Glen Addition to Stillwater Detention Pond No.3 Emergency High Water Overilow
Stillwater, Minnesota
A-STILL9610.00
Page 5
periodic pumping that the City must now provide in order to maintain
water levels in the pond.
Recommendations
In summary, we recommend the following items of work be performed
relative to this project.
A. Regrade the banks of the existing detention pond as is necessary to
provide an emergency high water overflow at elevation 858.00.
B. Dredge the bottom of the existing pond to remove accumulated
siltation and possibly restore the original discharge through the
underlying geology.
C. Construct approximately 260 linear feet of ditch in the right-of-way
of Stonebridge Trail.
D. Construct approximately 890 linear feet of 24-inch diameter storm
sewer with riprap, appurtenant structures, and right-of-way
restoration.
E. The existing lot that is subject to inundation from storm water should
be regraded to a minimum elevation of 859.00 to prevent any future
flooding. A possible grading 'plan of the lot has been incorporated
into the preliminary plan developed as part of the study.
Oak Glen Addition to Stillwater Detention Pond NO.3 Emergency High Water Overilow
Stillwater, Minnesota
A-STILL9610.00
Page 6
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Appendix A
Plat Drawing of Oak Glen Addition
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ST ILLWATE R
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Appendix 8
Memo of Conversation with David Paradeau of the Minnesota Zephyr
~SeJ
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RECORD OF CDNVERSA nON
.
. 3535 VADNAIS CENTER DRIVE
200 SEH CENTER
Sf. PAUL MN 55110
612 490- 2CXXJ
8(X) 325-2055
6/2490-2/50 FAX
o 5909 BAKER ROAD
SUITE 590
MINNETONKA MN 55345
6/293/-950/
8(X) 734-6757
6/2931-1188 FAX
o 113S.FIFTHAVENUE
P.O. BOX 1717
ST. CLOUD, MN 56302-1717
320 252-4740
8(X) 572-D6/7
320 25/-8760 FAX
o 421 FRENETTE DRIVE
CHIPPEWA FALLS, WI54729
715 720-6200
8(X) 472-5881
715720-6300 FAX
o 6410 ENTERPRISE LANE
SUITE /20
MADISON, WI5J719
608 274-2020
8(X) 732-4362
608 274-2026 FAX
o 2001 CLlNEAVENUEN.
SUITE ~
GRIFRTH, IN 46319
2/9838-7097
2/9838-7089 FAX
An Affirmative Action.
Equal Opponunit)' Emp/over
CONVEr?SA TlON WITH:'
SEH FILE NO.: Asti1l961O.00
David Paradeau
CO/ORG: The Stillwater Depot
OWNER'S FILE NO.:
PHONE NO.: 612-854-8510
DATE: August 6, 1996
FAX NO.: 612-854-7565
TIME: 9:30 AM
SUBJECT: Oak Glen Addition to Stillwater
CONVERSA TlON TYPE
IN PERSON: D AT SEH:
TELEPHONE: 00 INCOMING:
o AT SrTE: 0
o OUTGOING: 0
OTHER:
ITEMS DISCUSSED:
We discussed the proposed storm sewer crossing of the Minnesota Zephyr railroad tracks.
Mr. Paradeau stated that the conceptual plan I had given him had been reviewed by the
Burlington Northern and their request is that any storm sewer crossing be jacked in place
and the a minimum of three feet of cover exist from the top of pipe to the bottom of the
existing tie.
FOLLOW-UP REQUIRED:
Forward a copy of the final approved plan prior to commencing any construction.
Please contact the writer if errors are contained in this record, or If relevant
information has been omitted.
c:
BY:
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Appendix C
Letter dated August 15, 1996, from the Minnesota DNR
]\1 innesota Department of Natural Resources
Metro Waters, 1100 Warner Road, St. Paul, MN 55106-6793
Telephone: (612) 772-7910 Fax: (612) 772-7977
.
August 15, 1996
Mr. David Hahn
Short Elliott Hendrickson
3535 Vadnais Center Drive
St. Paul, MN 55110
RE: Brown's Creek Stormwater Outlet
Dear Mr. Hahn:
This letter is a follow-up to our July 23, 1996 field inspection of Brown's Creek. We determined
that an outlet below the stone bridge would not be within DNR jurisdiction if it remains above the
top of the bank. The railroad grade has altered the natural bank on the south bank of the stream,
but there is some evidence to indicate that the outlet can be placed above DNR jurisdiction. The
discharge area must be adequately riprapped to prevent bank erosion.
.
Please send a copy of the final plans if the project receives approval.
Sincerely,
\\ oUt ~ ~~l~ '~'"'-
Molly Shodeen
Area Hydrologist
MCS/cds
c: Klayton Eckles, City of Stillwater
Brown's Creek Watershed Management Organization
Mark Doneux, Washington Soil and Water Conservation District
.
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.
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Appendix D
Pages 10 and 11 of March 24, 1981 Feasibility Study, "Revised Feasibility
Report for Utilities, Streets, and Drainage Facilities Oak Glen Addition to
Stillwater"
Table No. 1 on Page No. 11 shows specific information for
each of these detention ponds. McKusick Lake serves as a
detention area for stormwater discharge from a 50 acre drainage .
district in the Southwest area. Because of its relative size,
the measurable effect of the discharge on the Lake is negligible.
In order to accommodate discharge from Detention Ponds 3 and 4,
some channel excavation will be required. To facilitate discharge
flow from Detention Pond No. 3 the west ditch of County Road 5
will have to be regraded from the pond north to Browns Creek. An
additional channel must be constructed from the discharge pipe
outlet of Detention Pond 4, along the north side of the BNRR tracks
to Browns Creek.
Construction and maintenance easements will be required for all
storm sewer and detention areas not located in dedicated public
rights of way.
.
Because of the use of the detention ponds very little impact is
expected on Browns Creek or any downstream facilities. . Current
peak discharge rates will not be exceeded by using these areas
and the cleansing and sedimentation provided should maintain
acceptable water quality.
The drainage district served by McKusick Lake includes a 15 acre
tract not included in the Oak Glen Development. A peak discharge
rate of 6 cfs has been anticipated from this area and has been
included in the calculations for pipe sizing. .
-10-
TABLE No. 1
DETENTION PONDS
lOG Year Design Storm
DETENTION POND NO. 1 2 3 4 5 6
Pond Surface Area (Ac. ) 0.4 0.2 0.7 0.6 9 0.3
Flood Elevation 896 892 858 859 885 864
Active Storage Volume (Ac-ft) 0.8 0.6 2.8 3.0 18 0.9
Drainage District Size (Ac. ) 5 18 26 42 21 17
Volume of Runoff (Ac- ft) 1.2 4.6 5.9 9.5 4.8 3.8
Developed Peak Runoff (cfs) 5 25 34 46 27 17
Peak Pond Discharge (cfs) 1.1 19 13 24 0 10
Remarks (l) (4) (1) (4) (1) (4) (2) (5) ( 3) (2) (5)
1. Natural low area to be cleaned out and landscaped.
2. To be excavated as a part of site grading.
3. Natural pond.
,
4. Overland discharge from pond~
5. Pipe discharge from pond.
-11-
CR.L~~o~Al Utr.~\(
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Appendix E
High Water Emergency Overflow Preliminary Plan
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PROPOSEO STOR~ SEWER
PROPOSEO DrrCH UNE
EXlSTlNG STOR~ SEWER
PROPOSED CONTOURS
PROPOSED O-OVATIONS
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I hereby OlIrtify thot tn. plon was pniIp<I~ by ",. Of
unGer my dir.et ..~ion and that I am a duty
Reglst.en:d Pro'cssionat En9ineet' under the kttrS at ttl
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OAK GLEN ADDITION
S IILLWATER, MINNESOTA
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OVERFLOW
PRELIMINARY PLAN
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CITY OF STILL WATER
MEMORANDUM
TO:
Mayor and City Council
~&/
FROM:
Klayton Eckles, City Engineer
DATE: April 11, 1997
SUBJECT: Supplemental Information for Public Hearing and Feasibility Report
for the Fourth Street Ravine Project, Job No. 9726 (formerly 9606-1)
DISCUSSION
Council has discussed various assessment options for this project in the past. For the overall
drainage area, council was considering an assessment rate of about 4.5 cents per square foot or
about $2,000.00 per acre. This yields a fairly moderate assessment in the range of $400.00 for a
typical lot.
There have also been discussions regarding possibility of a second assessment for high benefit
areas. Those properties immediately bordering the ravine stand to benefit the most from this
project. This project will reduce the potential for erosion, flooding and liability to the property
owners adjoining the ravine. Staff has looked at this issue further and offers the concept of an
additional assessment based on "exposed footage" along the ravine. This concept would involve
measuring the footage of ravine which borders each property, along with a per foot assessment
rate to establish the additional assessment for each property.
Based on the costs associated with working in the ravine and protecting and enhancing the
private property adjoining it and based on about 1400 feet of assessable frontage, the assessment
rate is estimated at about $18 per foot. This assessment rate would yield additional assessments
in the neighborhood of $2,600.00 per lot.
RECOMMENDATION
Staff recommends that if council elects to proceed with this project they include the concept of
assessing for storm water improvements based on exposed footage along the ravine.
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City Council Members
Attn: Nile Kriesel
216 North Fourth Street
Stillwater, MN 55082
Dear Council Merrbers,
I am writing to bring to your attention for review and a response for a re-occurring problem. I am a resident at 809
North Fourth Street and have property'that encompasses the North Fourth and Elm Street ravine along Rs western
edge. (See plan) The city stonn andsanftal)' sewer run through the ravile.
6 May 1996
We are experiencing a serious erosion problem at the ravi'le. Repairs were made'to the sanitary and storm sewers
i'l the ravine in 1993. Those repairs required afteration of the ravines original stonn water run off flow via an
extension of the existilg concrete drainage channel. This also required some grading and rock ilstallation.
In summer of 1994, we began to notice ilcreased quantity of erosion and undercutting of the ravine slopes. It is
also appears that the 1994 concrete repairs made to the ravile drainage channel have been undercut and have
. shifted several feet. This appears to be a direct resutt of the grading and concrete work. This continued through
the spring and summer of 1995. Most recently, we noticed that a large chunk of a hill, containing 3-410. dia. trees,
slid down to the ravine bottom. The s6de has exposed a large area of unprotected sandy soils that is vel)'
susceptible to greater erosion. The erosion appears to be severe enough to 1hreaten the loss of several large
trees, the stable slopes, the yard area and eventually the office building at 807 North Fourth Street.
We are aware of the SEH Stonn Sewer Feasibility Study prepared in 1995. We have spoken to and met wRh the
City Engineer and expressed our concerns. We have been told the 4th Street ravine is not a priority Rem for the
City. We feel this has reached a level which is il inmediate need of attention and may be approaching a level
beyond repair. The stability of the slopes has become questionable and is now a public safety issue. We are
seekilg a response which addresses: .
-The city's repair plans, both short and long term@-A schedule for work to be~in and be completed .
-The city's plans for obtaining an easement for the storm and sanRal)' sewer
I have enclosed several photos documenting the sftuation for your review. Because ravines are a unique and
il1>ortant part of Stillwater, we are confident you will be as concerned as we are and respond promptly. We are
avanable and ilterested in helping to e~Re this project. .
Thank you for your consideration.
Silcerely , '
Tim Stefan
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MEMORANDUM
TO: Mayor and City Council
FR: Steve Russell, Community Development Director
n/
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DA: April 9, 1997
RE: MEETING ON DRAINAGE IMPROVEMENTS TO MEADOWLARK PARK
On March 27, 1997, a meeting was held with neighbors, Jim Peterson, Trailhead Development,
and Tim Thomsen, Parks Director, regarding drainage improvements to Meadowlark Park. SEH
proposed a grading/drainage plan that was discussed. Neighborhood concerns expressed were
preservation of large Oak trees, conditions of existing drain pipes and construction access to site.
Tim Thomsen, Parks Director, was present to go over a menu of possible park improvements
once the park is regraded.
Park and Planning staff will meet with the neighbors and Park Board members on developing a
redesign plan for use of Meadowlark Park.
It is anticipated that grading/drainage improvements will begin in June 1997 and parking
improvements later in the summer.
Staff will return to Council with a recommendation in regard to a contract for grading for the
park and a park improvement plan. This cost can be paid for by the park dedication fee from
Interlachen III & IV.
Recommendation: No action FYI only.
13305
47
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-
197
201
6950
Lily lake
Je Ball Fields
390
405 406
409 414 412
420
424
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318
314
310
306
218
212
1:
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1616
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MEMORANDUM
TO: Mayor and City Council
FR:
Steve Russell, Community Development Director (L-/
April 9, 1997
DA:
RE:
FOLLOW UP TO COMPLAINT REGARDING VALLEY PRESCHOOL
The City Council received a letter from Tim and Clare Hullsmann and Larry and Debbie Belisle
regarding parking on Oak Street between Greeley and William Street (letter enclosed).
I talked with Louise Stevens, President of Valley Preschool, and felt the best approach to this
concern was to hold a public meeting to discuss preschool activity and parking with the
neighbors and to consider various parking options.
The meeting was held March 19th at Valley Preschool. Officer Dauffenbach and Councilman
Cummings along with several neighbors and Valley Preschool staff and board members attended.
The activities of Valley Preschool were discussed along with where two staff members typically
park. Officer Dauffenbach stated that parking was allowed along the public street and went over
snow route and plowing regulations.
Neighbors and Valley Preschool representatives discussed various parking alternatives including
possibly leasing neighbor driveway space for off-street employee parking.
Valley Preschool is concerned about the impact of parking in the neighborhood and will work
with neighbors and staff to come up with a parking solution (see enclosed letter). Valley
Preschool comes under the same parking regulations as other resident parkers in the area and will
abide by those regulations.
Recommendation: Accept report.
Attachments
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\J ~LLE Y
An environmenl
for young
children
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PRESCHOO~
ol discovery
413 South Greeley
Stillwater. MN
Steve Russell
Community Development Director
216 N. 4th Street
Stillwater, MN. 55082
March 31, 1997
Dear Mr. Russell,
Thank you for your input at our March 19th neighborhood
meeting at Valley Preschool. We appreciate your efforts and the
efforts of councilmember Rich Cummings and Police Sgt. Dauffenbach
to help us evaluate a staff parking plan which will provide the
least inconvenience to our neighbors while remaining clear and
workable for our staff.
The review of winter parking rules by Sgt. Dauffenbach
was helpful to us. As outlined by him, our parking restrictions
do not exceed those of others parking on city streets. We will
continue to explore options for off-street parking as suggested
by neighbors at the meeting, as well as with neighboring
businesses. After exploring these options we will present parking
guidelines to our staff which can be amended as needed.
t~~~L~
Valley Preschool
President
Board of Directors
j.l,
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"
Please attend a neighborhood meeting called by:
· Valley Preschool, and
· Steve Russell, Stillwater Community Development Director.
Where:
When:
Topic:
Valley Preschool - 413 S. Greeley
Wednesday, March 19 at 8 p.m.
Discuss concerns and ideas for parkini: in the
neighborhood.
A representative from Greeley Healthcare Center and Stillwater Police
Department will also be in attendance.
If you know of neighbors who did not get a flyer and would like to come,
please invite thein.
Respectfully,
Valley Preschool
Board of Directors
IA A t t <..lJ
'v , (A Lll \; J
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401 South Greeley Street
Stillwater, Minnesota 55082
January 27, 1997
Mayor Kimble and Members of the City Council
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
Dear Mayor Kimble and Members of the Council:
We ask that you consider a solution to an ongoing parking problem
in our neighborhood, speifically on the block of Oak Street
between Greeley and Willianl Streets.
The background-- several years ago, when David and Xantha Horstmann
applied for special and conditional use permits to operate a
preschool at 413 South Greeley Street, now know as Valley Preschool,
they successfully obtained those permits over the opposition of
the neighbors, opposition particularly to the school as it would
affect employee parking, pre-school student drop-off and piCk-up.
The permits were obtained with the specific stipulation that employee
parking would be provided off-street by the employers. City Attorney
Magnuson has attempted to resurrect the record of that Council
meeting, but as you can see per his attached letter, it is inaccessible.
But he recalls that stipulation, and so do we. ~
Since that time the school has changed hands and added employees,
all of whom choose to park on Oak Street, Between Greeley and William.
Every weekday, during the school year and the six months of winter,
4 to 6 cars belonging to employees of Valley Preschool are parked
at that location.
For our home at 401 South Greeley that means that during winter when
snow-plowing parking restrictions are enforced, we have not one
parking space available to us on the street for visiting family,
friends, club meetings or gatherings. Greeley Street is a snow-
emergency route and is unavailable for any parking at all. Oak
Street, of course, is allowed parking on only one side. That side
is completely filled by the employees of Valley Preschool, so no
spaces are available to us or the Larry Belisle family, who also
reside on that block.
for our homes
Parking/must be at least a block away and visitors must walk in
the snow and ice of the street since there is no sidewalk on Oak
Street. This is particularly perilous for elderly visitors or
those encumbered by small children and their accompanying paraphernalia.
Often the side of the street where employees are parked all day
remains unplowed. There is also some traffic congestion when that happens.
We have asked the management at Valley Preschool on two occasions,
over the space of two years if some of the employees could park
elsewhere. It would mean simply a few more steps There was no
effort made to consider our request nor was there a courteous response.
Mayor Kimble and Members of the City Council
January 27, 1997
Page two
.
Since this business chose to operate in a residential neighborhood,
yet infringes on the stipulations of the original permits, and
refuses to consider the rights of neighbors in favor of their own
convenience, we must ask for some help from you.
"Residential Parking Only" signs are certainly effective in other
locations within the city, and we ask that you initiate steps toward
that solution, and enforce it.
Should you want to observe the problem, it's available any weekday.
Or we could furnish snapshots.
Thanks for your consideration.
Sincerely yours,
Tom and Mary Clare Huelsmann and family
~ and Debbie Belisle and family
V/Mrl ( 9ila1(,t.j (ij~ ~t.Il-U/Y}4.tZ-:14-PL
6a..t r1- ~ De.~k.a ~
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MAGNUSON LAW FIRlVI
LICENSED IN MINNESOTA AND WISCONSIN
. .
TilE DESClI OfFICE BUII.DING
333 NORTlI MAIN STREET. SUITE 1120.:! . P.O. .Box 438 . STlLI.WATER. MN 55082
Tm.EI'1I0NE: (612) -139-9464 . TELHCOPIER: (612) 439-5641
DAVID T. MAGNUSON RICHARD D. ALLEN
January 15, 1997
Mary Claire Huelsmann
401 South Greeley Street
Stillwater, MN 55082
RE: Neighborhood parking and traffic
Dear Mary Claire:
I know that we talked some time ago about gathering all of the information with regard to
previous special and conditional use permits that have been granted by the City to the Felix the Store site.
As soon as we talked the last time, I went to City Hall and Nile Kriesel and some people from
the planning office searched through the large truck trailer that has been filled with the City planning
records during the City Hall construction.
They were unable to locate the records that would be of interest to you and they don't think they
will be able to get at these records until all of the file cabinets have been taken out of the truck trailer.
I know this isn't much help to you, but I don't know what we can do at this time.
As with any neighborhood problem, however, you could certainly contact the Mayor and City
Council and ask that they study the parking problem and congestion that is created by anybody in your
neighborhood. This is certainly your right as a citizen and I know the City Council would want the city
staff to be responsive to your concerns. I am sending a copy of this letter to Nile Kriesel so that he
might know of your concern as well.
Yours very truly,
:t~L
David T. Magnuson
Stillwater City Attorney
DTM/ds
cc: Nile Kriesel, City Coordinator
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STAFF REQUEST ITEM
DEPARTMENT Administration MEETING DATE
DESCRIPTION OF REQUEST (Briefly outline what the request is)
April 15. 1997
Request to purchase fax machine
$435.00
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
The above item is not budgeted for in the 1997 budget. Our current fax machine is out
of order. There does not appear to have been a maintenance agreement on this
machine since 1993. D.C. Hey has informed us that the machine is too old to service.
As a result. it will have to be replaced.
ADDITIONAL INFORMATION ATTACHED
YES
NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEE"I G IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PAC T. //
SUBMITTED BY ~ l DATE 4-7-97
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Wisconsin Department of Transportation
Tommy G. Thompson
Governor
Charles H. Thompson
Secretary
OFFICE OF THE SECRETARY
P. O. Box 7910
Madison, WI 53707-7910
April 7, 1997
The Honorable William P. Luther
Congress of the United States
117 Cannon House Office Building
Washington, DC 20515
Dear Representative Luther:
.
I certainly share your concern regarding the unfairness of the December 27, 1996 decision by
the federal National Park Service (NPS) that halted construction of the environmentally-preferred
alternative for the new bridge over the Lower St. Croix River long after it was selected in the
federal Final Environmental Impact Statement and Section 4(f) processes and evaluations that
were fully approved by the federal government (USDOT/FHW A) April 5, 1995 and July 10,
1995. There is no reasonable dispute that transportation experts over many years have
confirmed the need for this bridge that is a critical link in the now officially-designated National
Highway System. A considerable amount of public money ($14 million) has already been
expended, endangered species moved, property acquired, buildings razed, utilities moved, and
families and businesses relocated in reliance on these analyses and independent federal approvals
to proceed in 1995.
I want you to know that I have carefully considered your suggestion for mediation or alternative
dispute resolution or a "constructive meeting" to seek the solution to this deadlock. Clearly a
"constructive meeting" sounds sensible and is not to be lightly rejected, but here is what troubles
me. Is a meeting an illusive appeasement that merely preserves the unconditional veto of the
bridge by the NPS? I would ask that you read the December 1996 NPS analysis. It states that
the river's velocity at the location in question is about 0.05 to 0.068 miles per hour [Page 17];
and it concludes the bridge would be only a "minor obstruction" to the "free-flowing" character
of the river [Page 19]. Having rested its jurisdiction solely on this feeble finding of fact, it
jumps to the unconnected conclusion that the "severity and magnitude of the visual impacts
related to the proposed project are so great that they cannot be significantly reduced by the
available mitigation measures." [Page 63] It says any bridge at this location causes adverse and
unacceptable scenic harm. The NPS' s only solution is simply no bridge, no way. The NPS
failed to fulfill its obligation to specify any mitigation measures that it considered necessary to
allow the grant or approval of applicable permits or related concurrences.
.
What I would like to know is what does NPS propose to cure the problem it perceives and the
impasse it has caused? If a meeting is to be constructive, I would like to know what NPS
proposes to reasonably mitigate the scenic harm it sees in order to build the bridge. I would
.be opposed to any of the following proposals that NPS might advance or is likely to pursue:
Hill Farms Slate Transportation Building, Room 120B
DT81
4802 Sheboygan Avenue, Madison, Wisconsin
Telephone (608) 266-1113
FAX (608) 266-9912
>
The Honorable William P. Luther
April 7, 1997
Page 2
.
· Historic Bridge Removal. I am not interested in linking the erection of this new bridge
to the removal of the historic' Stillwater Lift Bridge as scenic mitigation or in furtherance
of the previously announced NPS policy of no bridge proliferation. The reason I dispute
this approach previously advanced by NPS is that it would create massive opposition
from the public and federal and state entities that want to preserve this historic bridge.
It would also run directly afoul of federal and state historic preservation laws.
· Clear Span Bridge. Likewise, if NPS were to propose a clear span bridge (no bridge
piers in t..1J.e water), the construction costs would be exorbitant and certainly a clear span
bridge would be no cure for the NPS-perceived, adverse scenic impact. In all
probability, a clear span bridge would also require work to be done in the river itself and
on its banks.
.
Location Change or Reduction in Bridge Capacity. If the NPS were to propose moving
the environmentally-preferred location of the bridge, that movement would violate the
rigorous and completed environmental impact statement and 4(t) processes. It would also
waste design, land acquisition and other investments, and create further human hardship.
In all likelihood, any other location would cause greater environmental and scenic harm
because, among other reasons, the alignment of the preferred alternative uses a natural
ravine in the Wisconsin bluffs to mitigate its impact. In addition, it would not be prudent
or responsible to build a narrower bridge that would create the same bottleneck that has
been a major problem at the present lift bridge, now and in the future.
.
I am also concerned that the proposed "constructive meeting" would take the focus off what is
essentially a dispute between federal agencies, with the States of Wisconsin and Minnesota and
their citizens caught in the middle and suffering. At bottom, this is a dispute between the
federal USDOT/FHW A and the federal Department of Interior/National Park Service. Who is
in charge?
The USDOT /FHW A was the responsible lead federal agency in the environmental impact
statement and 4(t) processes. By federal law, the USDOT/FHW A was to make the decision as
to what was best or acceptable under all the circumstances from a federal perspective, speaking
with one voice, not Interior/NPS. The USDOT/FHW A was to independently review and resolve
any federal disagreements. As a cooperating agency in this process, Interior/NPS was to make
sure its concerns were addressed and resolved then. In our view, NPS not only violated this
process in the federal law , it backed away from an agreement it made in April 1995 regarding
the historic Stillwater Lift Bridge. The USDOT/FHW A is now muzzled or its voice is now
remarkably muted; we have not heard its public protest of the unilateral NPS action when, under
federal law, USDOT /FHW A is supposed to have the final say on transportation projects that
impact public lands of park or recreation areas of national significance and is to coordinate the
environmental evaluation process so one document will comply with all applicable federal laws.
.
l
.
.
I.
The Honorable William P. Luther
April 7, 1997
Page 3
Lastly, I believe the NPS is disingenuous in its assertion that it must wait a year and a half after
all other federal and state environmental evaluation approvals, before it can conduct its own
analysis. That is not only not true, it is not contemplated by law, nor has NPS even
promulgated any regulations regarding this policy or procedure, nor has NPS acted consistently
in its implementation of this law or policy. The NPS did not seek further details and it wasn't
caught off guard or without adequate details. The NPS has known about the need for this new
bridge since it was informed of the necessity by Wisconsin when an environmental evaluation
for the designation of this segment of the river as a recreational Wild and Scenic River was
prepared by the federal government in the 1970s. A special Visual Impact Assessment of
alternative crossings of the St. Croix River was produced and published as part of the
environmental evaluation process in March 1990. In addition, an analysis of visual impact and
pictures of the proposed bridge at the preferred alternative location were included in the Final
Environmental Impact Statement [Pages 4-26 to 4-37] that was federally approved in April 1995 .
In all likelihood, the actions of the NPS are unlawful; certainly they are unreasonable and unfair.
I am likewise anxious to know what the federal government intends to do to resolve the litigation
that is continuing. The Sierra Club initiated the federal lawsuit challenging the actions of the
federal government, not the States. The federal response to this lawsuit was to concede what
the Sierra Club wanted; the NPS unilaterally conceded that NPS must perform a separate
analysis halting the bridge project for scenic reasons. The court did not order any such action.
In fact, the separate opinion of the lead federal agency, the USDOT/FHW A, was not even to
be heard. That is why the States were forced to intervene in the litigation. I would like to know
what happens if NPS now refines its :fmding to allow the bridge project to proceed. Will the
Sierra Club agree? Will the federal government vigorously resist any injunction request pending
ultimate resolution of the lawsuit or will it concede again? Will it allow construction to proceed
and advance federal funds for the project in the interim? Who can speak authoritatively for the
federal government?
I do share your concern regarding the unfairness of this violation of a rigorous and comprehen-
sive federal process by the unilateral decision by the federal National Park Service. The
preferred alternative selected through this process had been ratified by both State and local
governments before the NPS acted. I am troubled that the federal government has not taken
steps to resolve the standstill it has caused, not the States. I am skeptical whether the NPS is
capable or interested in engaging in a truly constructive meeting with the States and US DOT/
FHW A because the NPS is stuck on a no bridge, no proliferation of bridges, non-solution. Nor
am I confident that NPS will live up to or fight for any agreements it makes. I ask for your
serious consideration whether it would not be a better and a more certain approach for Congress
to clarify that the portion of the Wild and Scenic Rivers law in question does not apply to this
pridge at this location on this recreational segment of this river under these circumstances.
The Honorable William P. Luther
April 7, 1997
Page 4
It is my understanding that there is precedent! for this type of legislative accommodation under
circumstances when it is anticipated 'that several federal laws may operate to conflict or have
conflicted in a manner that frustrates the public interest and concurrent achievement of the
purposes for which the federal laws were enacted.
Sincerely,
~,*~
\~... J
Charles H. Thompson
Secretary
CHT/JST
cc:
Governor Tommy Thompson, State of Wisconsin
Governor Arne Carlson, State of Minnesota
Wisconsin Congressional Delegation
Commissioner James Denn, Minnesota Department of Transportation
Robert Boche, Chairman, St. Croix County Board of Supervisors, Wisconsin
Myra Peterson, Chairperson Washington County Board of Commissioners, Minnesota
Dan McGuiness, Admin. Director, Minnesota-Wisconsin Boundary Area Commission
Jay Kimbel, Mayor, City of Stillwater, Minnesota
David Schaff, Mayor, City of Oak Park Heights, Minnesota
David Schnitzler, Mayor, City of New Richmond, Wisconsin
Richard Belisle, President, Village of Somerset, Wisconsin
The Metropolitan Counsel, Minnesota
Brent Banchy, President, River Town Restoration, Inc., Minnesota
Rodney Slater, Secretary, USDOT
Jane F. Garvey, Deputy Administrator, FHW A
Roger Kennedy, Director, National Park Service
! One example is found in 16 USC 1274(a)(23) dealing with the recreational segment of a
Wild and Scenic River that reads as follows:
"Notwithstanding any other provision of law, the classification of the Saint Joe River
under this paragraph and the subsequent development plan for the river ... shall at no
time interfere with or restrict the maintenance, use, or access to existing or future roads
within the adjacent lands nor interfere with or restrict present use of or future
construction of bridges across that portion of the Saint Joe designated as a "recreational
river" under this paragraph. "
J
.
.
.
.
.
.
"
UN IVERSITY OF :VIINNESOTA
Twin Cities Campus
Center j01'lnterllational Food
and Agricultural Policy
Department of Applied Economics
College of A[?ricultllral. Food. and
EIlI'ironmental Sciences
332 Classroolll-Office Building
1994 Buford Avenue
St. Paul. MN 55108
612-625-8713
Fax: 6/2-625-6245
April 4, 1997
Hon. Bill Luther
117 Cannon House Office Building
Washington, DC 20515
Dear Congressman Luther:
I am writing as a Democrat, constituent, former financial contributor, and Stillwater resident
to forcefully urge you to get the Highway 36 bridge built now.
This is not, as some would have it, a complicated issue, or even one in which due process is
in question. The facts are that: (1) a traffic corridor must be constructed; (2) the current
bridge and traffic patter are structurally and environmentally unsustainable, and (3) an
elaborate and carefully considered process of hearings and consultations has been completed.
The last minute arrival of a novel National Park Service interpretation is an aberration that
cannot meaningfully subtract from points (1), (2) and (3) above. Moreover, calls for
"mediation," while politically convenient, are a transparent device to achieve further delay.
As an active and professional environmental economist (and former member of the national
Sierra Club committee of economists) I can also say that the Sierra Club suit in this matter is
both obstructionist and largely without environmental merit, especially considering the
damage done daily by idling cars and excessive traffic on existing roads and the old lift
bridge.
I regret that you have shown a failure of leadership on this issue. I will actively and publicly
urge your defeat in favor of another candidate if you do not recognize the necessity of
creating a corridor for traffic other than the aging and formerly peaceful streets of Stillwater.
Finally, I am mindful that you seek a U.S. Senate seat. I hope you will come to recognize
that leadership is tested precisely when opinions are divided, and a firm stance in favor of
the long run public interest is required.
Sincerely,
, - 4\2_-
C. Ford Runge
Professor
CFR/jjb
cc: Gov. Arne Carlson
Sen. Roger Moe
"i<<ayor Jay Kimble
Hon. Tim Penny
Editorial Staff, Minneapolis Star Tribune
St. Croix Valley Press
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. Mr I rool '.
Remembering
District No. 7
In exploring the history of the
rural school districts of Washing-
ton County, we have relied
_ rather heavily upon a series of
articles in the "Stillwater.
Gazette". of 1898-99. We fmd
that District No. 7 waa orga- .
nized in 1851 and known as the'
. Boutwell District. the first build-
ing, located on the north side of
the "Stillwater Road," burned
accidentally and was replaced
with a second and more com-
modious one. The first school
board officers were Rev. William
Boutwell, Albion Masterman
and James Rutherford. .
.The school was but a "te~ . Rebukmg bridge
uunutes walk to the Swmmt ..
Station on the Duluth Railway mediation
where one may take a train at
almost any time of day." A Although it is not usuaily in
teacher living in Stillwater could my nature to get personal with
commute in 20 minutes. Lucky respect to issues that have a
early teachers taking advantage political basis within our com-
of this luxury were: Miss Cyrl- munity, I believe that it is time
thia Pond, Mrs. Hester Boutwell, that some of the articles being
Miss Martha Newll and Mr. written and published regard-
William 'lbothaker. ing the merits of mediation for
In 1899, with Miss Gertrude the interstate bridge be
Koontz teaching history, geogra- rebuked. First of all, every com-
phy, . arithmetic, reading and munity, state and federal
p~yslology to grades one throu~h agency that has any responsi-
eIght, there were 36 puplls ,.bility or authority in the deci-.
~nrolled. Books were pu~8Sed sion-making process for this
m lots and sold to the pupils at bridge has been involved in that
cost. The schoo house had a large ~
stove in the middle of the room, proc.ess .or t~e last 10 !~ars.
some charts and maps and a Durmg that tll~e, every Citizen,
bench for a pail and basin. Miss every commum~y and every one
Koontz was a Stillwater High of those .agencles .has had the
School graduate of 1897. The oPP?rtum~y: to vOIce ~hatever
board at this time was D. Mas- their opmlon was m open
terman John Rutherford and forums, including town meet-
Frank Briggs. ings, city council meetings, pub-
Children of the Rutherford- lic information meetings, design
Boutwell District began taking review meetings and event at
the streetcar and other trans- the national level. Every single
ports (including horses to be sta- agency, city and authority had
bled in Mulvey's barn) after 1912 approved the proposed bridge,
to attend the Lincoln School in except the Minnesota-Wiacon-
Stillwater. Donald Poo,yell; age sin Boundary Area Commissiop.,
95, remembered hel,mg tear until the National Park Service
down District No.7 in. 1933. ~he reversed its tacit approval by
lumber was used to bulld a mllk- not vetoing the project in any of
house on the Powell farm. A ph~- its four prior official reviews
tograph of the. sch?Ol ~aken.m during the process to final
1~99, from Gall ~elforts fauuly approval. Even the cit of Oak
history book, "MIles of Memo- h . h Y .
ries, W can be seen in the rural Par~ e~g ts has an offiCial. res-
school exhibit at the Historic ol~tlon 10 favor of the bridge,
Courthouse WIth the caveat that a central
. Iia J. Brown corridor is the preferred loea-
Stillwater 7bwnship tion. Why then, now, is another
SHOP AND
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sprawl started the day after she
moved into Oak Park He..g
which by my understandi
been in the past two or
years. This seems to be a
mon factor among many of e
people who are opposed to the
bridge. Now that they have
. moved to the community, they
want to be the last person in the
lifeboat and stop any form of
continued progress and econom-
ic growth in our valley. Ask your
friends and neighbors who work
in the new Cub or Target store
or at any of the other new busi-
nesses that have spring up in
our community if they would
like to give up the continued
round of mediation even being business that they receive from
considered? What coula it WISconsin. Ask Andersen Win-
accomplish that hasn't been dows if they woul"d like to give
reviewed, analyzed, discussed up the future jobs that they will
and resolved already? create for those people who
The National Park Service in travel daily from Wisconsin to
the past 15 years or so has Minnesota. In reading Ms.
approved four other bridges Robert's editorials, I believe she
crossing the St. Croix River would like to see MnDOT (Min-
without invoking the Section 7 nesota Department of Trans-
regulation designation any of portation) put up a "Great Wall
these bridges as a water of China" between Wisconsin
resource project. Now it and Minnesota. Not at all
appears, for whatever their neighborly!
political gain, they have deter- How about the prolific writ-
mined that this bridge should ing duo of Mr. Dave Schaaf and
establish a precedent for any .Mr. Stan Narusiewicz? It seems
other bridge to be constructed odd that in none of their articles
over a scenic river in the United have they stated that they hap-
States. pen to be residents of thelt
Other local people who have nyside Condominiums. Pe
been touting the merits of medi- that would make their po
ation fully recognize that any on this issue seem too self.
form of mediation would only ing. Both of these gent!e~en
result in the stoppage of .any seem to be bent on convm~mg
bridge being constructed across everyone t~at a central corridor
the St. Croix for at least then for the bndge would be much
next 10 years. Any detay now bette~ for all of us. But, let's
would result in a new environ- examme some of the factors
mental impact statement, a against a c~ntral corridor. It
new design and loss of our cur- would ce~a1Oly. have a much
rent funding appropriation. In g;eater Visual Impact. on the
that context, obviously, media- Vibrant ?owntown StIllwater
tion would be an effective area, which has a far greater
method of achieving their end population than the area on
goal. Ms. Janet Robert, an Oak ei~her end of the proposed
Park Heights city council per- bndge. It would not resolve any
son, in her recent editorials, has of the t~a~c problems .on the
sounded as if her purpose for ~sconsm Side .of ~he brIdge as
mediation would be to stop the It would not. tie mto the new
bridge thereby stopping urban p~op.ose~ hlghwa~,. thereby
sprawi. ehmmatmg. the eXlstmg dan-
In reading these articles, it gerous. section ~f road between
b 1 th t b M the bndge landmg and Somer-
ecomes c ear a y s.
Robert's definition' urban
l~
*-11
CJI
~J!
~l
.
Continued on page 7
l.~. '~ to.
.1m1E_U}:"
L'E.T.T.E.R'S
From page 2
. set. It would have a greater
length across the river and
therefore would have more
piers into the river creating
environmental damage. It
would cut into the bluffs on the
Minnesota side of the river. It
would require extensive fill into
the Minnesota side of the river.
It would eliminate Stillwater's
ability to extend its beautiful
riverfront park south through
the Aiple property. it would not
provide for easy access to pond;
ing areas for runoff water from
the bridge without a lot of addi-
tional expense. It would create
a traffic pattern considerably
more dangerous, according to
MnDOT, due to the S-curve
which would come off Highway
36 and then enter onto the
bridge headed over to Wiscon-
sin. It does have one benefit,
however, it wouldn't be in front
of Dave Schaaf's or Stan
Narusiewicz's condominium.
Stan Narusiewicz, in his edi-
torials, has been encouraging
altering traffic patterns in Wis-
consin, which he says would
greatly reduce traffic in Stillwa-
ter and would encourage inore
citizens to shop in Hudson and
pay the Wisconsin sales tax. rm
sure that the cleaning business-
es Mr. Schaaf operates in Oak
. Park Heights would not be
happy with the loss of businesA
from Minnesota to Wisconsin.
However, Ms. Robert may be
very happy to hear that solu-
tion. Mr. Narusiewicz also dis-
counts the ability of MnDOT to
properly plan for any increased
traffic on Highway 36 through
his comment that proposed
bridge would increase traffic
with "resulting congestion,
delays and accident death tolls
in Oak Park Heights and else-
where on Highway 36 would
have been phenomenal."
Sounds a little like a scare tac-
tic and an unrealistic view of
the ability of the engineers in
the state of Minnesota to make
good traffic plans. .
Mr. Schaaf, as mayor of" Oak
Park Heights, has been working
hard with the local economic
development group to turn the
vacant property near Applebee's
on the south side of Highway 36
into a light manufacturing
park. Great idea! I wonder
where the employees will come
from? I wonder if this will
increase the traffic on Highway
36 and compound the "phenom-
enal" accident and death toll
Mr. Narusiewicz has spoken of!
I think Mr. Schaaf and the city
of Oak Park Heights will defi-
nitely need that bridge to Wis-
consin to attract the workers
whose jobs will be in those light
manufacturing facilities if and
when that industrial park gets
built.
Public pressure for the pro-
posed bridge is what is needed
now to get your state and feder-
allegislators sound behind this
much-needed project. Let's get
on with it! It's time for you and
your neighbors to let the
Schaafs, Roberts and
Narusiewiczes ofthis communi-
ty know that the large m~ority
of us are in favor of this bridge
and will push to see that it gets
completed as currently
designed, approved and funded.
Jim Kellison
Hugo
(Kellison is chair of the GoII-
ernment Action Committee of
the Stillwater Area Chamber of
Commerce and president of Kel-
New Centeroille Townhomes! ~
Detached and set among ~
ponds & pines.
H'i'.F-~,:::i...lt;d~. J""g~~~-t!.~1:I~~):F
'"~l 't.~ ~ ," ".' -..~~'~i.t;:",t,.;7'.r<:,;:~
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~}X,u
Page 7
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t... " r t..
As approved by Mail Ballot of the
AASHTO Board of Directors on
March 20, 1997
POLICY RESOLUTION PR-1-97
TITLE: WILD AND SCENIC RIVERS ACT
WHEREAS, in passing the Wild and Scenic Rivers Act in 1968 and through
subsequent amending actions, the Congress declared the purpose of the Act to preserve
designated rivers in a "free flowing" state by limiting the construction of dams and
other impoundments.
WHEREAS, specific congressional report language makes reference to bridges being
allowed and excepted from classification as "water resources projects. "
WHEREAS, a "water resource project" is not defined in the U.S. Code or by National
Park Service regulation(s).
WHEREAS, the National Park Service has not promulgated any implementing
regulations which apply to water resources projects located within a wild and scenic
river under its jurisdiction.
WHEREAS, the Minnesota and Wisconsin Departments of Transportation have been
working cooperatively for over 25 years to solve traffic problems within and between
the cities of Stillwater, Minnesota, and Houlton, Wisconsin which border the federally
designated Wild and Scenic St. Croix River.
WHEREAS, this 25 year cooperative process resulted in the selection of a preferred
alternative to build a new 4 lane span on new alignment south of the existing 65 year
old historic lift bridge located in downtown Stillwater.
WHEREAS, the United States Department of the Interior through the National Park
Service has been aware of this potential bridge project and served as a cooperating
federal agency during the entire exhaustive 10 year environmental review process.
WHEREAS, the National Park Service, following commencement of a lawsuit by the
Sierra Club, has taken recent action with regard to the proposed St. Croix River
Crossing to declare the bridge a water resource project subject to a Section 7(a) study
under provisions of the Wild and Scenic Rivers Act.
WHEREAS, this declaration and subsequent study was begun 18 months after
completion of the final Environmental Impact Statement (EIS), more than one year
following the Federal Highway Administration issuing a Record of Decision on behalf
of the federal government declaring all environmental concerns to be satisfactorily
addressed, including the approved and already completed movement of Higgins Eye
Pearly Mussels, an endangered species, and after acquisition of right of way and
substantial work had begun on the project.
..tl ,."
PR-1-97
- 2 -
WHEREAS, on December 30, 1996 the National Park Service announced the results of
the Section 7(a) study finding the proposed structure to have an adverse impact on the
scenic and recreational values of the lower St. Croix River and ordered all federal
agencies having permit oversight <;m this project to deny the necessary permits, thereby
effectively stopping the project. .
WHEREAS, in assuming the authority to regulate such bridges, the unconscionable
actions of the National Park Service have left the states to incur expenditures totaling
over $14 million and further displacing over 60 households.
WHEREAS, the National Park Service action has caused considerable confusion and
concern nationally among state highway and transportation authorities regarding
appropriate process, procedure, and decision making authority at the federal level with
respect to the environmental review of transportation projects.
e
WHEREAS, there are 37 states and over 12,000 miles of designated wild and scenic
rivers that will be affected by the National Park Service action(s).
NOW THEREFORE BE IT RESOLVED that the American Association of State
Highway and Transportation Officials opposes the action taken by the National Park
Service to declare bridges to be water resources projects subject to review under the
Wild and Scenic Rivers Act and further regards such action as a usurpation of
authority not specifically designated by the Congress.
BE IT FURTHER RESOLVED that the Congress take immediate action to reaffirm its
original intent that bridges do not constitute water resources projects under the Wild
and Scenic Rivers Act and as such are not subject to any separate environmental
review and approval by the Department of the Interior and the National Park Service
outside of the review necessary for the federal government to issue a Record of
Decision regarding the adequacy of environmental review under the National
Environmental Policy Act (NEPA), and Section 4(f) of the Federal Transportation Act.
BE IT FURTHER RESOLVED that copies of this resolution be dispatched to the
President, the appropriate committees in the United States Senate and the United States
House of Representatives, to the Secretaries of the United States Department of the
Interior and the Department of Transportation, and to the National Governors'
Association.
e,
.
.
.
CUB SCOUT
PACK 114
FYI
April 7, 1997
The Honorable Jay Kimble, Mayor
City of Stillwater
Municipal Building
216 N. 4th St.
Stillwater, MN 55082
Re; Scout sand bag volunteers, Saturday and Sunday, AprilS & 6,1997
Dear Mayor Kimble,
As you requested, I am pleased to provide you with list of the Stillwater area Cub Scout packs and Boy
Scout troops that provided volunteer scouts and family members to help construct nearly three-quarters of a
mile of flood protection dike for downtown Stillwater this past weekend.
As you are aware, Boy Scout Troop 249 first received word that a dike was being constructed on Saturday
morning and responded quickly with several scouts and adult volunteers. That afternoon Boy Scout Troop
132 relieved Troop 249 and continued working Into the evening in spite of a soaking cold rain.
On Saturday evening, after consulting with Stillwater City officials at the water front, you, and area Boy
Scout officials, Iqontacted local leaders ~f Cub Scout packs and BOy,Scout troops requesting volunteers for
a 10 a.m. sandbagging effort the fonowlng m~rnlng. I particularly appreciated the confidence you
expressed that evening In ~outvolunteers beln~ prepared. and sel.f directed.
The next morning, Stlllwate~s' scouting families gathered behind the Maple Island building and the Lumber
Baron's Hotel in numbers that quickly grew to approximately 400 volunteers. After an hour of filling sand
bags, we divided Into multiple work teams, sending teenagers and adults to the dike for heavy lifting work
while the younger boys and their families diligently shoveled sand Into bags. And shovel they did -- bagging
5 truck loads of sandi It Is worth noting that the boys and their families did so In freezing temperatures,
snow and high winds. I have been proud to share with others David Junker's estimate that we filled, tied,
transported and placed over eleven thousand (11,000) sand bags!
The following units contributed to this community service effort:
Cub Scout Pack 114 Boy Scout Troop 114
Cub Scout Pack 249 Boy Scout Troop 249
Cub Scout Pack 132 Boy Scout Troop 132
Cub Scout Pack 125 Boy Scout Troop 125
Boy Scout Troop 169 (Withrow)
All of us were glad to provide volunteers In a timely manner when the waters of the S1. Croix began to rise
more quickly than predicted threatening the historic down town area of our beautiful city. It Is a privilege for
our scouts o( all ages to make a meaningful contribution to our community. If volunteers are again needed
during the upcomi.ng week, Mark.Hudac~~k (Troop 132 Scoutmaster) Is ready to coordinate local scouts. .
Yoursln'sCoutirig, .
.~~
Mike McCarthy, Cubmaster
CUB SCOUT PACK 114 .
HFP [1:3' '37 14: St:,
F'.l/1
\
i II I
I \ !
City of White Bear Lake
4;01 Highway 61 · White Beat Lake, Mhmt:sota 55110
TDD (612) 429-8511 · Fax (612) 429-8500
Phone (612) 429-8526
.
April 8. 1997
The Honorable Jay Kimble
Stillwater City Hall
216 North 4th Street
Stillwater, MN 55082
Dear Mayor Kimble:
As your City copes with the challenges and threats of river flooding, I want you to know that
the thoughts and concern of White Bear Lake residents c;lre with you. Moreover, we are
prepared to help you in any way we can. Our Public Works crews and equipment, as well .
as hundreds of volunteers, are ready to assist your community as soon as you need us.
We are also prepared to help with the clean up after.
Please call whenever we may be of assistance. I can be reached by calling 429-8516 or
429-8511.
Best wishes.
Paul L. Auger
Mayor
cb
.
.
.
.
Bill LUTHER
Sll<TI4 OIST>l1C"T. M....."'OTA
ANou. WASHING1'oN .a.NO CCNTRAI. OAICOT..\ COl.'NTlES
-
117 CANNON HOUSE O'''CI BUl.C1NG
WASHINGTON. O.C. 20Srs
12021 225-2271
FAX, 1202) 22S-3:l68
COMMITTl!E ON SCIENCE
COMMITiEE ON SMAll. BUSINESS
RANKIN<; ME!.IIER
SVSCO""'TTEE ON REGUL.ATOR'f"
R~M AND PA,"",WORl< REDUcnON
1811 WEiR OOM
SenE 150
WOOOBl;RY. MN 55125
1612) 730-4949 IV ITTY,
FA)(, 1612) 73().0S07
Q[nngrfS!i nf tlJt ilniitD ~mE
)IDU5f lIt 1!teprfsrntmUfs
BU.64tngtnn, iJ.ar. 2ll515-23D6
April 7, 1997
roll.bi'@mall.h0US4.gov
ht!ll:llwww.houS8.goV/lu~~e'
REGIONAL WIoiIP
The Honorable William Clinton
President of the United States
The White House
1600 Pennsylvania Avenue
WashingtOn, D.C. 20500
Dear l'vIr. President:
I am writing with regard to the serious flooding in Minnesota, and urge you to give every
consideration to the forma! request by Minnesota Governor Arne Carlson for a Presidential
Declaration of Disaster.
The flooding currently raging in Minnesota has already been called among the worst in our
history. At this point I fear damage could approach the tremendous levels of the Midwestern floods
of 1993. As you know, the heavy levels of snow in Minnesota this winter so far have already
resulted in a Presidential Disaster Declaration for snow removal. I thank you for your careful
consideration of the needs of the citizens of Minnesota during this past winter snowfall, and I urge
you now to issue a Presidential Disaster Declaration as we struggle to cope with the resulting
snowmelt and floods.
l'vfr. President, even more flooding is expected over the next two weeks. Portions of the
Mississippi, Minnesota, and St. Croix Rivers adjoin my District, and the counties and towns I
represent are already fully mobilized to the maximum extent of their resources.
Again, I urge you to give every consideration to the disaster assistance request by the State of
Minnesota. Along with the people of Minnesota, I urgently await your decision, and thank you for
your attention to this serious matter.
BILL LUTHER
Member of Congress
,~ r"
: 'J~lr;;'-"""
~"'"J;*, f'"
LISA VEHE
ClTllE,", SERVICE REPRESENT.I T/VE
o ON RECYCLEO PA,><..
......
CO.\iGRE.).)~LI.\i BILl. ll;TfIER
\11.\i.\iUOTI, 6rH DISTRICT
""2'--.,
I.~II WEIR DR., #150
WOODBlR Y, .\1:-.1 55125
(612) 730.~9~9
FIX (612) 730.05117
.
1530 Amundson Lane
Stillwater, Minnesota 55082
April 8, 1997
Don Ness
Stillwater Fire Department
212 No. 4th Street
Stillwater, MN 55082
Dear Chief Ness,
In January we had a fire at our house during a noon hour when
we'd gone uptown to have a quick lunch. We returned home to
discover the street full of fire trucks and your men working
to extinguish the blaze inside our garage roof, and up the
back wall.
One hears horror stories about firemen who "don't care" and
rip up property and treat it with little thought for what
might be spared. Nothing like that took place here! While
we watched your men in action we were amazed with how much
care was taken to protect floors from dripping hoses, and
to make as little mess as possible in the part of the house
that wasn't burning. We can't say thank you emphatically
enough. Without the quick and deft response, our entire
house would surely have burned down.
Please accept this check for a thousand dollars to buy
something for the department. And please relate our
appreciation to the firemen who put out our blaze.
(And tell Mayor Kimball I was so sorry I didn't have
any mashed potatoes when he yelled in the open window
from his ladder that he wanted some. Seems mv love
of mashed potatoes is known far and wide in the valley!)
.
With sincere appreciation,
Dan & LaVyrle Spencer
oiJ~c3:~
0dJJr~
.
.
.
.
Q1illwater
~ - ~,
'" ."""",,, """0" J
.-
April 2, 1997
Mr. Robert McGarry
McGarry-Kearney Insurance Agency
243 South Main Street
Stillwater, MN 55082
RE: Claim against the City - Kenneth & Suzanne Dolney
Dear Mr. McGarry:
Please process the enclosed claim against the City:
Kenneth & Suzanne Dolney
1524 Driving Park Rd
Stillwater, MN 55082
Damage to yard during snow removal
Sincerely,
~~~~ LU~
~o,h::;ldon
City Clerk
Enclosure
c: Klayton Eckles, City Engineer
CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612-439-6121
t
i
..
l;
i
,
CLAIM AGAINST CITY OF STILLWATER
NAME OF CLAIMAN~ey\)f0€~ ~S()2.....J\l\JJ..Je DO t l'V e'-j
ADDRESS \S"2-L\: rur\.~rl Ut) y f\ <2.a PHONE No.L/3o -2997 .
WHEN DID EVENT OCCUR? Do n.., rv~ UJ \. ^->~ ("L
WHERE or 0 EVENT OCCUR? A Q e a.~, IV .\'ro u -t 0 ~ ho u ~ e. I b e.:-\ u..q~ e~
S4.("c.'e4- A"-lJ ~tor.J ~ ~ A rd
WHAT HAPPENED? ~C"-e,J l'",u, ~ Oa.... ~l\)clW (? Ie) uJ'I "'(l !,o.J.A--, ev{<:"vd<eC)
!+-ho v-I- -hv rI \' ~... f ~ e till tV -::J ' +R e.. :'> ---\ r" e ~ CJ IV -t CI ~ y- A .1.S A- r<:" A
LV It ('\.e.. P [V!l.J u ,0 uti) 'b rJ 0 oJ c. Q (l u e. Iff} f' 4- (!.\' S -\-n.... + A....J
~l~ OreA 64' ~(,4ln WAS du~Vr bH1oLu' .
WHY DO YOU FEEL THAT THE CITY WAS AT FAULT?"The.. ~I \ e. O~ SIVOW Lv ~J ~kcj+-teu
~",~J b pc. K A vc) ~\OW Loouli) n-lwA'j r r lo~ a bO<1+ +tuo ~ee.-I-
, \ ,,\u ,J~'ro.\).\ '0 fl rr) (~lrJtueJ O-boue '() eM) ) whe.v S jVOW !'he l..f';'d
~(S ~.eo t1J~~ :Jue. OJ\) At0() .W~~ 0'" \\..( m~1'LJ4R~'lVr-J bt.l
C\-\ 4 ~ lo'-V aU VI ~ \J I
STAT~TH~ NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED
hAoe 1\10+ ';)0-+ c.o..t ASSOqA.t<"d I>--\- ~l..! -4ilncl .
lu ~N.\.C d ..\0 <j C' ,.\ c: \ ~ \ ~ -, u .
NAME OF PERSON MAKING'REPAIR; OR GIVING CARE hA\JC rue) -\- Go,v~Ac..4c-J
~ -\-~\ J ..\ \.0 ~ e
J:+ V\J i 0 I\) c:..
3 -2i, -Cj.J
DATE
~rn.m3-t[\)J)~d J: ,
. SIGNATURE
i
~.
(
. ~
i
You have to formally notify the City in ~riting within.thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
. .
.
.
.
'.
(:14/04/97
CIT( OF OAK PARK HEIGHTS... 6124390456
[;102
15: [Q
rJO.079
CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, April 8, 1997 -- 5:00 P.M.
I.
Board Qf Review Meeting
Enclosure 1 & 1B
7:00 P.M. AGENDA
I. Call To Order/Approval of Agenda
II. Visitors
1. Highway 5 Construction Schedule
Enclosure 2
2. Tax Increment Financing Report - Dan Wilson
Enclosure 3
III.
Dep~r~ID&Dt Reports
1. Police
2. Parks
3. Administration
Enclosure 4
4. Cable
5. Water Management Organizations
6. Recycling Award
Enclosure 5
7. OPH Business GrouD
8. Bridge Reports -
IV. Consent Agenda (Roll Call Vote)
Enclosures 6, 6B, eel 6DI 6E, & 6F
V. Pu~~ic Hearinas
1. Terry & Susan Fredrickson - Variance from Side
Yard Setback for lot at Northwest corner of 56th Street
& Newell Circle No~th - Autumn Ridge 3rd Addition
Enclosure 7
2. Proposed Oak Park Ponds Shopping Center (Rainbow)
Planned Unit Development - 58th Street & Stillwater
~xea High School - Oppidan Investment Company
Enclosure 8 << 8E
VI.
Unfinish~d Bllsiness
1. Annexation Application Report
Enclosure S
2. Annexation Area Park Design
Enclosure 10
VII. ~ew Busin~ss
1. Staff Report -Cover Park Neighborhood Request ror
Rezoning .
Enclosure 11
2. Lighting Ordinance Discussion
Enclosure 12
3. Council Chamber Remodeling Plans
Enclosure 13 << 13B
4. Joint Powers Agreement - City of Bayport - Hydrant
Flushing
Enclosure 14
VIII.
Corrss,pondence
1. DNR Letter - Water Supply Plan Approval
Enclosure 15
Closed Session: The City Council will adjourn to closed session
under attorney-client privilege to discuss pending litigation.
Enclosure 16
Adj ournmen t:. :
.
.
9.
10.
11.
12.
1.
2.
3.
9:00
9:00
4.
9:05
5.
9:10
6.
9:20
7.
10:20
8.
10:40
10:45
to
11: 15
11: 15
to
12:00
W ASIllNGTON COUNTY
Dennis C. Hegberg
District 1
Mary Hauser
District 2
COUNTY BOARD AGENDA
APRIL 8, 1997, 9:00 A.M.
Wally Abrahamson
District 3
Myra Peterson
District 4/Chair
Dave Engstrom
District 5
Roll Call
Consent Calendar
County Attorney's Office - R. Arney, County Attorney
Set Public Hearing for Juvenile Curfew Ordinance
H.E.L.M. Department - M. McGlothlin, Director
Request by New Scandia and Denmark Townships Relating to Land Use
Planning and Zoning
Public Works Department - D. Wisniewski, Director
E.arly Buy-out Option of St. Croix Bluffs Regional Park
General Administration - V. Erdahl, Deputy Administrator
Discussion on the Washington County 2015 Comprehensive Plan
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to jive minutes.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners 10 report to the full Board on committee activities, make comments on matlers
of interest and infonnation, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduled for afuture board meeting.
Board Correspondence
Adjourn
Board Workshop with Public Works Department - Room 100A
Status of Jurisdictional Transfers Identified in 2015 Transportation Plan
Board Workshop with Soil and Water Conservation District - Room 100A
Schedule for Providing a Surface Water Outlet From Goggins Lake to Browns Creek.
***MEETING NOTICES LISTED ON BACK***
A33I',nvII listening devices II'" #lvlli/.bltt for U$e in tllft County BO/Ird Room.
If you need 83.Si.rance duo to diSllbiliry 0' IanglJ/Jg. Mm.', pl.8S11 c81143().6000 (TOO 439-32201
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
APRIL 8, 1997
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
.
Administration
A. Approval of the March 25, 1997, Board Meeting minutes.
B. Approval of revised Policy 2103, Mission Directed Budgeting, which replaces
Policies 2103 and 2104.
C. Approval of resolution proclaiming the week of April 13-19, 1997 as National
Volunteer Week.
D. Approval to reappoint Patrick Rice, Cottage Grove, to the South Washington
Watershed District to a three year term expiring May 1, 2000.
Community Services
E.
Approval to submit a grant application to the Minnesota Housing Finance
Agency for the Family Homeless Prevention and Assistance Program.
F. Approval to execute purchase of service contract between Human Services, Inc.
and Washington County on behalf of the Children's Mental Health
Collaborative.
Health, Environment and
Land Management
G.
Approval of the 1996 Employee Wellness Program Annual Report.
Public Works
H.
Approval of the first amendment to the Met Council Grant SG-94-75 to ad.
several deliverables to the group picnic shelter development in the Lake Elm
Park Reserve.
I. Approval of resolution awarding the bid for purchase of road maintenance
equipment.
Sheriff
J.
Approval of 1997 law enforcement contracts with the following cities: Afton,
Lakeland St. Croix Beach, St. Mary's Point, Lakeland Shores, Mahtomedi,
Dellwood, Willernie, Hugo, Lake Elmo, and Forest Lake Township.
K. Approval of contract for touchscreen security system computers upgrade
between Washington County and Black Creek Integrated Systems Corporation.
*Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
********************************************************************
MEETING NOTICES
Date
April 8
April 9
April 9
April 10
April 10
April 10
April 11
Committee
Mental Health Advisory
911 Board
HRA Board
Community Social Services
Metro TAB
Minnesota Extension Committee
Natural Corridors Project Forum
Time
4:00 p.m.
10:30 a.m.
3:00 p.m.
7:30 a.m.
12:30 p.m.
7:00 p.m.
1:30 p.m.
Location
1584 Hadley Ave. - Oakdale City Hall
2099 University Ave. W. - St. Paul
Washington County Government Center
Washington County Government Center
230 E. 5th St.-Mears Park Centre
1825 Curve Crest, Room 202 - Stillwater
Chi sago County Government Center
.
1.
2.
3.
4.
5.
6.
7.
8.
10.
9:00
9:00
9:10
9:20
9:40
9:45
to
10:20
10:30
to
12:00
W ASIllNGTON COUNTY
Dennis C. Hegberg
District 1
Mary Hauser
District 2
COUNfY BOARD AGENDA
Wally Abrahamson
District 3
APRa 15, 1997, 9:00 A.M.
Myra Peterson
District 4/Chair
Dave Engstrom
District 5
Roll Call
Consent Calendar
Resource Recovery Project - J. Turnquist, Project Manager
Joint Staff Committee
General Administration - J. Schug, County Administrator
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair wiLL direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to jive minutes.
Commissioner Reports - Comments - Questions
This period of time shaLL be used by the Commissioners to repon to thefuLL Board on committee acti,ities, make comments on matters
of interest and infonnation, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion wiLL be scheduled for afuture board meeting.
Board Correspondence
Adjourn
Board Workshop with Office of Administration - Room 100A
1998 Budget Guidelines
Board Workshop with H.E.L.M. Department - Room l00A
Discuss Policy Direction on Zoning Ordinance
.......*..........................................................*
Reminder: No Board Meeting on April 29, 1997 - Fifth Tuesday
Date
April 15
April 15
April 16
April 16
April 16
4117
17
17
MEETING NOTICES
Committee
Time
Location
Public Health Advisory
Historic Courthouse Advisory Council
Plat Commission
Transportation Advisory Board
Mosquito Control Exec. Committee
Workforce Council
MELSA
Parks and Open Space
5:30 p.m.
7:00 p.m.
9:30 a.m.
2:00 p.m.
1:30 p.m.
8:00 a.m.
12:00 p.m.
7:00 p.m.
Washington County Government Center
101 West Pine - Stillwater
Washington County Government Center
230 E. 5th sc. - Mears Park Centre
2099 University Ave. W. - St. Paul
Washington County Government Center
570 Asbury St. - St. Paul
Washington County Government Center
A33i3riVtJ listoning devices .re IIvlIilJJble lor U3tl in the County Bo.rd Room.
If you need .ssist8nctI dUll to di$6biliry Of f.angUllrJtI ~rritlr, pltl.~ c.1I43~6000 (TDD 439-3220)
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
APRIL 15, 1997
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
.
Administration
A. Approval to direct the Soil and Water Conservation District to prepare and
submit" an amendment to the Brown's Creek Watershed Management Plan to
include Capital Improvement Projects for the School Section/Goggins and
Kismet Basin projects; and, to establish watershed and sub-watershed taxing
districts.
B. Approval to authorize the Washington County Soil and Water Conservation
District to enter into an agreement with the firm of Montgomery-Watson to
provide consulting engineering services for the Brown's Creek Plan
Amendments.
Auditor-Treasurer
C. Approval of resolution, exemption from lawful gambling license from American
Heart Association, MN Affiliate to be used at Vannelli's, Forest Lake
Township.
Public Works
D. Approval of resolution, eminent domain proceedings for reconstruction of
CSAH 2 in the City of Forest Lake.
E. Approval of office lease at Historic Courthouse for Loeffel Engstrand
Corporation for the period April, 1997 through April 30, 1998.
F. Ap~roval to advertise for bids on seasonal materials and services for road.
mamtenance.
Sheriff
G. Approval of resolution, annual boat and water safety enforcement agreement.
H. Approval of resolution recognizing the public safety dispatchers in Washington
County in honor of National Public Safety Telecommunications Week.
*Consent Calendar items are generally dermed as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
.
.
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and &tanding committees, and
three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occ.asionally changed. Questions about
meetings should be directed to the appropriar.c organization. Meeting information is also available on the Metro
Information Line at 229-3780 and on our web page at: www.metrocouncil.org Comments on Council issues can be made
by electronic mail at datA.ccnter@mctc.statc.mn.us or by calling the Public Comment Line at 291-6536.
DATE: April 4, 1997
WEEK OF: April 7 - April 11
METROPOLITAN COUNCIL
Community Development Committee - Monday, Apr. 7, noon, Room 1A. The committee will consider:
finance section of Regional Recreation Open Space Development Guide/Policy Plan; Regional Growth
Strategy implementation including cluster-housing study, funding priorities based on Regional Growth
Strategy and Regional Growth Strategy implementation plan; and other business.
.
Environment Committee - Tuesday, Apr. 8, 4 p.m., Chambers. The committee will consider: contract
award for Metro Plant grit, refuse and screenings disposal service; water resources management policy
plan update; MCES quarterly report; and other business.
Livable Communities Advisory Committee - Wednesday, April 9, 4 p.m., Room 1A. The committee
will consider: livable communities demonstration account criteria
Providers Advisory Committee - Thursday, Apr. 10, 10:30 am., Room IA. The committee will
consider: 1997 legislative update; transit "Takeout" publication; update on transit redesign activities; and
other business.
Transportation Advisory Board Planning Committee - Thursday, Apr. 10, 1:30 p.m., Room 2A The
committee will consider: committee member introductions; draft Congestion Management System for the
Twin Cities Metropolitan Area; Planning Committee responsibilities, arrange meeting dates and times;
and other business.
(TENTATIVE) Proposed Southe2St Regional Wastewater Treatment Plant Work Groupl Thursday,
Apr. 10, 3 p.rn., Room 6A.
Legislative Coordinating Group - Thursday, Apr. 10, 3 p.m., Room 1A.
.
Metropolitan Council - Thursday, Apr. 10, 4 p.m., Chambers. The Council will consider: a public
hearing date to receive comments on a transit redesign plan for northern Dakota County; a public hearing
date on a transit redesign plan for South Washington County; authorization to negotiate and award a
professional services contract for the Blue Lake Wastewater Treatment Plant grit removal, Step II design
services and Step ill construction support; proposed 1997 Twin Cities Water Quality Initiative grant
program; summary on Transit Redesign plan for western suburbs as a result of public hearing; summary
on Transit Redesign plan for Lower Anoka County; private vehicle capital agreement between the
Metropolitan Council and Laidlaw Transit; purchase of fare collection equipment for small vehicles;
amendment to transit capital agreement with Minnesota Valley Transit Authority for funding Palomino
Hills park and ride; ratification of declaration of emergency for temporary road access to Metropolitan
Wastewater Treatment Plant; ratification of declaration of emergency for the Blue Lake Wastewater
Treatment Plant:flood prevention; and other business.
.
Committee of the Whole - Thursday, Apr. 10, 5 p.m., or immediately following the Council meeting,
Room lA. The committee will discuss: 1998 budget preparation.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and
agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (ITY:
291-0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming
meetings.
TENTATIVE MEETINGS THE WEEK OF APRIL 14 THROUGH APRIL 18, 1997
Transportation Committee - Monday, Apr. 14, 4 p.m., Chambers.
Executive Committee - Tuesday, Apr. 15, 8 a.m., Nicollet Island Inn, 95 Merriam St, Minneapolis.
Industrial Rate System Task Force - Tuesday, Apr. 15, 7:30 a.m., Room lA.
Land Use Advisory Committee - Tuesday, Apr. 15, 8:30 am., Room lA
Metropolitan Parks and Open Space Commission - Tuesday, Apr. 15, 4 p.m., Chambers.
Transportation Advisory Board - Wednesday, Apr. 16, 2 p.m., Chambers.
.
Committee of the Whole - Thursday, Apr. 17,4 p.m., Room lA.
METROPOLITAN AIRPORTS COMMISSION
Planning and Environment Committee - Tuesday, Apr. 8,2 p.m., Room 301, West Mezzanine,
Lindbergh Terminal, Wold-chamberlain Field. The committee will consider: April ADNE levels; final
contract payments for structural steel, mechanical, electrical and door and video security at International
arrival facility, Visitation School sound abatement and 1993-1996 Part 150 sound insulation; semi-final
contract payments for international arrival facility, econolotlemployee parking modifications and St.
Thomas Academy sound attenuation; contract change order for Part 150 residential sound insulation
program and ATCf equipment at Anoka County - Blaine Airport; contract bids received for
information/directional signage at Lindbergh Terminal, 1997 parking structure rehabilitation, taxiway B
relocationITower Road at St. Paul Downtown Airport, valet car wash sludge removal vehicle, 1997
pavement rehabilitation/airfield signage at Crystal Airport, and Part 150 sound insulation program March
bid cycle; acceptance of anticipated grant offer for St. Paul Downtown Airport; review of upcoming
construction project bids; update on selection process - continuing consultant - Lindbergh Terminal
complex architectural services; bag claim carousel redistribution agreement; architectural alliance
contribution towards GTC vertical circulation improvements; New Ford Town/Rich Acres home auction
no. 8; Crystal Airport obstruction removal - public purpose/eminent domain resolution; consensus
document - MSP surface transportation improvements; programmatic agreement for implementation of
long term comprehensive plan for MSP; Committee recommendations for ventilation standards for Part
150 sound insulation program; Richfield Golf Course lease; and other business.
.
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Fmance Committee - Wednesday, Apr. 9, 9 a.m., Room 301, West Mezzanine, Lindbergh Terminal,
Wold-chamberlain Field. The committee will consider: monthly operating results; summary of
investment portfolio; summary of air carriers' passenger-facility charges; 1996 audit including
preliminary financial statement, federal financial assistance audit, PFC audit, management letter and
letter to Audit Committee; international arrivals facility cost summary; 1998 budget targets; and other
business.
Management and Operatiom Committee - Wednesday, Apr. 9, 1 p.m., Room 301, West Mezzanine,
Lindbergh Terminal, Wold-Chamberlain Field. The committee will consider: 1997 farm land rental
rates; unclaimed computer equipment; request permission to advertise and receive bids for 1997 capital
equipment as specified; update on MSP Park Place courtesy van incident; hearing officers'
recommendation for approval of taxi cab ordinance; legislative update; University of Minnesota
economic and legislative process update; airport "Ambassador" program; legal consultant interviews; and
other business.
Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450.
For more information, call Lynn Sorensen at 726-8186.
METROPOLITAN SPORTS FACn..ITIES COMMISSION
Intergovernmental Relatiom Committee - Friday, Apr. 11,2 p.m., Commission conference room, 900
S. 5th St., Minneapolis. The committee will discuss legislative issues.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN
55415. All meetings are held in the Commission office conference room, unless noted otherwise.
Meeting times and agendas occasionally may be changed. To verify meeting information, please call
Nancy Matowitz, 335-3310.
~ Metropolitan COUDcll
~ METRO DIGEST
.
MARCH, 1997
A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks &
Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission
meetings are filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period
of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting
infonnation and/or specific questions.
Metropolitan Council
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN, 55101. For further
infonnation regarding the contents of this publication, contact Sandra Lindstrom at 291-6390. The Council's general
number is 291-6359 (TDD: 291-0904). Call the Metro Information Line at 229-3780 for recorded information about
Council publications, Council actions, coming meetings, job openings and subsidized housing referrals. Recent
Council publications can be found at major public libraries in the Metro Area Publications can be ordered bye-mail.
The address is: datacenter@metc.state.mn.us. Comments can be made to that address as well as 291-6536, the Metro
Council Public Comment Line. Check the internet web site at http://www.metrocoundLorg.
The Council...
Communitv Development
. approved the proposed Comprehensive
Planning Grant and Loan Program and
criteria as presented.
. reviewed and approved the S1. Francis
Comprehensive Plan AmendmentlMUSA
Expansion with the following
recommendations:
1. that the amendment is in conformity
with metropolitan system plans;
2. that the city may place the amendment
into effect immediately; and
3. that the Minnesota Pollution Control
Agency be requested to work with the
city to establish interim limitations in a
modified NPDES Permit during 1997 to
limit new connections to the existing
Wastewater Treatment Facility's
measured ability to adequately treat
wastewater.
. approved its 1997 Annual Distribution Plan
for the Livable Communities Fund,
including application and selection criteria
for the Tax Base Revitalization Account and
the Local Housing Incentives Account.
Environment
. authorized its Regional Administrator to
execute the next phased authorization to the
Professional Services Agreement, MCES
Contract C-2781, for the Metropolitan
Wastewater Treatment Plant Process
Computer System (910800), Step II Design
Services and Step III Construction Support,
to Camp Dresser & McKee, Inc. at a cost
not to exceed $4,165,728.
.
. authorized its Regional Administrator to
award and execute a contract for Empire
Wastewater Treatment Plant Expansion to
12 MGD-Phase I, MCES Project #940101,
to Rice Lake Contracting, Inc. for their low
bid of $2,549,000 pending receipt and
acceptance of their MBE/WBE and SBRA
participation documentation.
. authorized the sole source procurement of
professional services and authorized its
Regional Administrator to execute a
Professional Services Agreement for
Metropolitan Wastewater Treatment
Plant/Minneapolis Meter Improvements
(9207) and the Southeast Regional
Wastewater Treatment Plant (9501)
hydraulic modeling and testing with the
.
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METRODI6EST
Board of Regents of the University of
Minnesota on behalf of the St. Anthony
Falls Hydraulics Laboratory, at a cost not to
exceed $283,020.
· adopted its report to the legislature on
Water Supply Planning.
Finance
· adopted Resolution 97-3 designating
members of the MSRS unclassified
retirement program.
. authorized its staff to proceed with an
advance refunding of the General
Obligation Transit Bond Series 1990A.
· approved amending its 1997 Unified Budget
to include 1996 budget carryovers as
presented.
. approved its amended 1996 Unified Budget.
. amended MCTO Project 3511, the purchase
of 65 articulated buses, by increasing
authorized project spending from
$25,000,000 to $27,000,000 and thereby
increasing the MCTO element of the
Council's total authorized transit capital
spending from $63,655,451 to $65,655,451.
. authorized its Regional Administrator to
negotiate and enter into a contract with the
lowest responsive, responsible bidders for
the purchase of computer hardware and
software for the day-to-day operation of the
Metro Mobility program for a cost not to
exceed $475,000, plus Minnesota State
Sales Tax.
. approved Resolution 97-5 providing for the
sale of General Obligation Bonds, Series
1997 A, Park Bonds; Series 1997B, Radio
Bonds; Series 1997C, Transit Bonds; and
Series 19970, General Obligation
Refunding Bonds.
Page 2
. approved a second contract amendment with
ASI Associates (Contract 96-000-009) in
the amount of $60,500 to effect closure of
the revenue policy and procedure cycle, thus
expanding the total contract amount to
$342,250.
Parks
· scheduled a public hearing for Monday,
April 21, 1997, at noon as part of the
Community Development Committee
meeting to consider the draft policy
amendments to the Regional Recreation
Open Space Development GuidelPolicy
Plan regarding: 1) the Mississippi National
River and Recreation Area/Critical Areas
planning and coordination; and 2)cellular
phone/emergency radio towers in regional
open space land.
. scheduled a public hearing for Monday,
April 21, 1997, at noon as part of the
Community Development Committee
meeting to consider the draft 1998-1999,
2000-2001 and 2002-2003 Regional
Recreation Open Space Capital
Improvement Program.
TransDortation
. approved a contract amendment with
Mayer, Stewart & Associates for design and
construction management of the 5th and
Minnesota Street Transit Station, thus
increasing the amount of the contract by
$15,000 to $137,000, and extended the term
to June 30, 1998.
· authorized its Regional Administrator to
amend the 1996 Plymouth Metrolink budget
by increasing the current operating subsidy
by $24,835 for a new total operating subsidy
not to exceed $1,299,540.
· authorized its Regional Administrator to
amend the 1996 Shakopee Transit
March, 1997
METRO DIGEST
Management Plan and Budget by increasing
the current operating subsidy by $9,149 for
a new total operating subsidy not to exceed
$341,879.
· authorized its Regional Administrator to
enter into a contract with New Flyer
Industries Limited for the purchase of 65
articulated transit buses, including delivery,
spare parts package, and extended warranty,
at a cost of $26,946,492.
· aut..~orized its staff to prepare a project
submittal for an estimated $350,000 from
the Minnesota Department of
Transportation's Nova Quick-Start ITS
program funding for the "Enhancing Transit
with Communication: Busing on the
Internet" project.
. authorized its Regional Administrator to
enter into an agreement with the Minnesota
Department of Transportation for
distribution of Nova Quick-Start funds
should the project submittal be successful in
receiving funding.
. amended its 1997-2000 Transportation
Improvement Program extending S.P. 6284-
117 south of 1-694 to County Road C; and
notified Mn/DOT of this change, requesting
that appropriate changes be made to the
1997 -2000 State Transportation
Improvement Program.
. amended its 1997-2000 Transportaion
Improvement Program including S.B. l\1N-
97 (005) for program year 1997; and
notified Mn/DOT of this change, requesting
that appropriate changes be made to the
1997-2000 State Transportation
Improvement Program.
. accepted and endorsed comments on
MnlDOT's Transportation System Plan and
Page 3
notified Mn/DOT's Metro Division of its
action.
.
. authorized its Regional Administrator to
execute an amendment to the contract with
United Services for the operation of
supplemental sedan service for Metro
Mobility in an amount not to exceed
$109,296 for the term March 31, 1997,
through December 31, 1997.
. adopted the 1997-1998 Regional Transit
Capital Funding Procedures and Project
Selection Criteria dated March 24, 1997.
The Council also:
. recognized the contributions of Julie
Johanson as Acting General Manager of
MCTO from July 1996-March 1997.
. appointed Jerolyn Pofahl to the
Transportation Accessibility Advisory
Committee for a four-year term ending
January 2001.
.
New Publications
Council publications are available from the
Council's Regional Data Center. F or a free
and complete list of publications, 'Write the
Metropolitan Council Data Center, 230 E. Fifth
St., St. Paul, MN 55101, or ca11291-8140.
E-mail address is:
data.center@metc.state.mn.us.
There is a charge for some publications.
The bi-monthly Council Directions newsletter
provides information on regional issues and
Council Programs. If you wish to receive a
copy of Council Directions, call Carol Berens at
291-6447.
.1
March, 1997
.
.
.
METRO DIGEST
Metropolitan Commission Activities
Metropolitan Airports Commission
Metropolitan Airports Commission "offices are located
at 6040 28th Av. S., Minneapolis, MN 55450. For
more information, call Lynn Sorenson at 726-8186.
The Commission:
. approved expenditures for flood
preparation, cleanup and damage repair
for St. Paul Downtown Airport in
anticipation of flooding along the
Mississippi River. Based upon costs
incurred in 1993 as a result of flooding,
the Commission anticipates
expenditures of approximately
$120,000.
. rejected all bids for the reconstruction
of Runway llR/29L and deferred this
project for one year to allow MAC and
Northwest Airlines to continue to
resolve remaining operational issues.
. authorized staff to solicit pricing for a
new agreement covering maintenance of
commercial transportation control
systems and parking revenue control
systems.
. awarded the contract for the Secured
Area Access Control Maintenance
Agreement to Premier Electric
Corporation. This agreement is a 40-
hour-per-week service which is required
for the safe and continuous operation of
the Wold Chamberlain Field Secured
Area Access Control System.
Page 4
Metropolitan Parks & Open Space
Commission (MP&OSC)
Metropolitan Parks & Open Space Commission
offices are located at Mears Park Centre, 230 E. Fifth
St., St. Paul, 55101. For more information, call 291-
6456.
The Metropolitan Parks and Open
Space Commission took no formal
actions during March.
Metropolitan Sports Facilities
Commission (MSFC)
Metropolitan Sports Facilities Commission offices are
located at 900 South 5th St., Minneapolis, MN 55415.
For more information, call Nancy Matowitz at 335-
3310.
The Commission:
. approved pursuing a 60-day negotiation
with the Metropolitan Airports
Commission for the sale of its
Bloomington land at a price of $28.5
million, with the understanding that
there will be no decrement to price
other than the time value of money for
an 18-month period.
. received and approved a quote for
propertylliability insU!'a.Tlce renewal.
March, 1997
~~ Metropolitan Council
n Working for the Region, Planning for the Future
.
PUBLIC MEETINGS ON PROPOSED 1998-2000 TRANSPORTATION
. .
IMPROVEMENT PROGRAM FOR THE TWIN LITlliS METROPOLITAN AREA
The Metropolitan Council's Transportation Advisory Board will hold four events in the next three
months to provide background information and receive public reaction to the proposed 1998-
2000 Transportation Improvement Program (TIP) for the Twin Cities Metropolitan Area. The
first two meetings will provide information on the process and a draft of the TIP. The third
meeting will be an open house for discussion of the proposed program, and the fourth will be a
public hearing to accept public comments on the TIP. All four meetings will be held at the
Metropolitan Council offices, Mears Park Centre, 230 East Fifth St. , downtown St. Paul.
The program will include highway, transit, bikeway and pedestrian enhancements, and air quality
projects proposed for federal funding throughout the seven-county metropolitan area over the
next three years. The program is prepared annually in accordance with federal requirements and
must contain all projects that are to be implemented with federal transportation funding
assistance. The TIP is prepared jointly by the Metropolitan Council and the Minnesota
Department of Transportation. Projects contained in the TIP reflect the region's priorities and
help implement the region's transportation and growth management plans. Projects will be
analyzed to determine impact on regional air quality. The program will be adopted by the
Transportation Advisory Board and approved by the Metropolitan Council.
.
. InfornuUional Meeting on the TIP Process
Wednesday, April 16, 1997,2:10 p.m., Metropolitan Council Chambers
. InfornuUional Meeting on the draft TIP
Wednesday, May 28, 1997,2:10 p.m., Metropolitan Council Chambers
. Open House for T1P discussion
Wednesday, June 11, 1997,4-6 p.m., Conference Room I-A
. Public Hearing for Comments on the TIP
Wednesday, June 18, 1997,4 p.m., Metropolitan Council Chambers
All interested persons are encouraged to attend the above sessions and provide comments. Upon
request, the Council will provide reasonable accommodations to persons with disabilities.
-over -
.
~:1O E"~l Fifth Stn'l't St. Palll. Millr}('~()I" 5') 10 1.1 13:34 (G l~) ~91.Ij:);-") Fax ~!) l.f3')')() TlJD;Tll' ~~J I .O!IO.i
A;l Eqlln[ OP1'jlr;;u:l[!l Em[JI/}~if'r
\klfO In!'c) Lint' 2:2Q-:)7S0
.
.
.
Comments, which must be received by Monday, July 14,1997, may also be submitted as
follows:
. Send written comments to: Emil Brandt, Metropolitan Council, Mears Park Centre, 230 East
Fifth Street, St. Paul, MN 55101
. FAX comments to Mr. Brandt at 229-2739
. Record comments on the Council's Public Comment Line at 291-6536
. E-mail commentsto:datacenter@metc.state.mn.us
. Send TTY comments to Mr. Brandt's attention at 291-0904
Free copies of the draft 1998-2000 Transportation Improvement Program will be available on
May 28, 1997 at the Council's Data Center. Call 291-8140 or 291-0904 (TTY) to request a
copy. Other materials describing the Council's transportation efforts are also available.
Questions about the meetings or the transportation issues may be directed to: Emil Brandt (229-
2721) or Carl Ohm (229-2719), Metropolitan Council, 230 East Fifth St. , St. Paul, MN 55101.
Stillwater Township
April 10, 1997
Chair:
Bergeron
7:30 p.m.
Regular Meeting
Aeenda:
Adopt
Minutes:
approve Minutes March 27. April 1.
Soecial Presentation Monte Eastvold of Juran and Moody
Treasurer:
1 Claims & Checks
Attornev:
1. Discuss Bond Amount and Bonding Company
2. Vincent Contract
Planner:
1. Robert's Subdivision - recommendation and approval
En~ineer:
1. Road Calculations for Joint Board Meeting
Public Works:
1.
Clerk:
1. Approve Ejection Judges
2. Driveway Ordinance
3. Discuss Quarterly Claims for Park Committee and Planning
Commission.
Committees:
People - 8:30 PM: 1.
Old Business: 1 Prepare for Bond Meeting of April 16.
New Business:
Note:
Claims Please
Johnson and Untiedt will not be present
4/5/97
Pat Bantu
.
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Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
Board of Trustees
Minutes
March 4, 1997
Members. Doeksell, GOIski , Hickey, Lockyear, Maybanks, McFayden, Myers, Nelson,
Ruch. Director: Bertalmio.
No one was absent.
1 . Call to order:
Vice President Lockyear called the meeting to order at 7:06 p.m. with a quorum
being present.
2. Adoption of the Agenda:
Agenda adopted. Moved by Doeksen/seconded by Gorski.
3. Communications: Bertalmio related a communication to the Library requesting
unabridged audio tapes. Average costs run about $14 for abridged and $60 or more
for unabridged. We have made the decision that most unabridged tapes are too
expensive for the size of our budget. The Collections Committee will take the
comment under advisement.
4. Consent Calendar:
Gorski moved/Hickey seconded to adopt the consent calendar including payment of
1997 bills in the amount $10,765.80. Approved.
5. Long Range Plan calendar will be updated by a working committee of
Maybanks, McFayden, Bertalmio and the Executive Committee.
6. Motion by Myers, seconded by Gorski to release the 1997 Capital Budget, Part 1.
7. Centennial speeches were: Lockyear to Stillwater Rotary and Bertalmio to the
Woman's Reading Club. The Public Relations committee will enlist and
coordinate other speaking engagements.
8. "Telecommunications issues" was deferred until a later date.
9. The Joint Board meeting was tentatively set for May 22 at Bayport Public Library.
The discussion will center around our respective long range plans.
Page 2
Minutes
March 4, 1997
10. A letter was drafted to the City Council regarding possible interest in the
recreation complex site. Nelson moved to adopt letter as amended, Maybanks
seconded. Approved.
11. Internet Access Poticy was adopted Myers moved, seconded by Hickey.
12. The Alternative Funding Committee is studying the St. Paul, St. Croix and
Washington County Library Foundations.
13. Adjournment at 8:20 on a motion by Maybanks, seconded by Lockyear.
.
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COMPASS
Consultants For Institutional AdvanCl~ml'nt
FYI
Date:
April II, 1997
To:
Council members
City / county professionals
Community volunteers
From:
Robert Ballintine, lead consultant
Re:
March Activity Report
March has proven to be a busy month on all fronts for the spotis complex project, We are
pleased to report that progress is being made in the following areas:
R~vie"Y: 2f ~xi~tina re~rds/c,;!!"r~pj_I~'.0~~~t st:lt!~1i
We have received extensive documentation of project activity up to this point. These materialSl
have been carefully read and evaluated, This necessary step ensures that CO~1PASS personnel
will be knowledgeable when discussing the project.
Assessment of surrounding rnunidpJ_Hties
CONIPASS personnel are actively '.\larking to evaluate possible support from surrounding
municipalities. Meetings to determine endorsement or the project, possihle municipal funding,
and t;le potential for broader public fund raising are all being discussed.
Individual interviews with current leadership
Members of the City Council, city administration, and fund-raising committee have been
interviewed to gauge current group support and leHdership dynamil,:$ In addition, current
systems capabilities of city government to support campaign activity have also been included,
Civk/community intenriews
COMP ASS has been WUI king with d<.:ctl.:u oiliciabLuf several valh.:y athktic associatiuns, civil,;
groups, and the school distril;t ThL:sl,,: SL:SSiUllS have b~l;:n to assess suppurt and willingness tu
help in completion (}fthe project.
AdditionAl cAmpaien solicitations
Several new or ongoing ftmd-raising opportunities with major donors are being pursued by
COMP ASS with the assistance of the fund-raising committee. While the tlrst phase of the
COM PASS schedule cal1~ ('01 aSSCSSJIll,,:llt 1..,j'I,;UllllIlUllity campaign potential, additional lead gift
possibilities cannut be ignon:u. Therefore CONlPASS will includl.: this aJJitiol1dl activity as part
of the current CO rvu' AS S assignment.
4620 \Yt;:;l 56lh Slr~d . MjnI1~apoli3, Minnesota 55424 · Phone/f7ax (612) 929-630':1
St. Croix. Valley Sports Facility Campaisn
Aprilll,1997
PaQe 2
Lead "in prospectin~
C01\tfP ASS personnel will continue working
additional lead donors for the campaign.
with all member::; In identirying and researching
Field testine of potential fun(~illi,$tr.:)teiies
CONJrASS is considering several different. fund-raising apprQac.:he::; at this time. Our primary
c,oncern is to design a strategy for general public fund-raising that will be considered tasteful,
non-intnlsive, and well received by the community. We c.:ontinue to field test several ideas to
choo~;e the best approach for the citizens of the St. Croix Valley communities
We will continue working in all these areas nnd during April we will be focusing on general public
nssessment of the project (focus group activity and questionnaires). We have been very please
with your openness, positive reception, and willingness to help make the project sllcceed. In our
work, it is fairly common for n project to quil,:kly be aflsessed \vith problem~ that will prevent
completion. We have not found this to be the ca.se to this point and we remain cautiollsly
optimistic. We look forward to presenting more of our results as we reach conc1u~iom: in all
these areas. Please call with any questions or ideas that you may have,
For COrvfPASS,
;?~~~
Robert Ballintine
Principal & Managing Associate
~
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C 0 1.\1 I J A
(" I;'
o ..)
Con..n.dwnr.\ Jo",lr Jft.\U!lIlit"1U1.~,It,mf-"""'I:r
COMP'ASS
4620 WEST 56TH STREET Consultants For lnstitutional Advancement
MINNEAPOLIS MN 55424
Phone I Fax: (612) 929-6309
[ INVOICE. III
t
.
CITY OF STILLWATER
CITY l1ALL OFFICES
216 NORTH 4TH STREET
STll ,T ,WATER. MN 55082
Invoice Number: 6401
Invoice Date: 4/8/97
Sold To:
ATTN: Nile Kreisel
3/3-4/3/97 PROJECT AUDIT- MATERIAL PRODUCrION 5.25
PROJECT SETUP- COMPASS STAFFTN(, 5.5
AnMINISTRATIVE PLANNING SESSION 3.25
FUND-RAISING SlJ13COMMI Tl'EE MEETING 5.5
NIUNICJPAL INTcRVlFWS 14.5
.
LEADERSHIP INTER V IbWS
26.5
INITIAl, EY ALUA TION'..COIvtMUNITY SUPPORT
9.5
LEAD GIFT RESEARCH
5.25
ADDITIONAL LEAD GIJ.-T PLANNING
4.25
PROJECT RELATED PHONE CALLS
3.5
COtvlMUNITY SURVEY PRI~P;\RATIO~
')1-
....-)
RETAINER PAY!v!FNT - 30 DAYS
$10,000
tv1lLEAGE/EXPENSES BILLED SEPARATl:.L Y
.
II, '//'1,;",.111 \,'/1/1'11'111"". Total
$10,000
4620 West 56th Street . Minneapolis, Minnesota 55424 · Phonc/f'l:\x (612) 919-6309
,
.
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METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and
three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about
meetings should be directed to the appropriate organization. Meeting information is also available on the Metro
Information Line 81602-1888 and on our web page 81: www.metrocouncil.org. Comments on Council issues can be made
by electronic mail 81: data.center@metc.state.mn.us or by calling the Public Comment Line 81602-1500.
PLEASE NOTE: EFFECl'IVE APRIL 14. THE PREFIX FOR COL1NCIL PHONE NUMBERS WILL
CHANGE FROM 291 TO 602. NOTE CHANGES IN THIS DOCUMENT.
DATE: April 11, 1997
METROPOLITAN COUNCIL
WEEK OF: April 14 - April 18
Transportation Committee - Monday, Apr. 14, 4 p.m., Chambers. The committee will consider: Route
52 bus service to Univ. ofMn~ transfer station at Huron Blvd. and I-94~ controlled access approval for 1-
494/Hwy. 169 interchange reconstIUction~ impact on regional open space and long term comprehensive
plan of the Mplsl StPaul International AiIport~ contract amendment to replace Route 17 with Roseville
Area Circulator, update on welfare reform~ reinstatement of employee recognition~ and other business.
Industrial Rate System Task Force - Tuesday, Apr. 15, 7:30 a.m., Room lA. The task force will
consider: review of equity discussion~ three issues in the Brown and Caldwell report: analysis of six
industrial rate systems, comparison of rate systems, and selection of three rate systems for further study~
and other business.
Executive Committee - Tuesday, Apr. 15, 8 am., Nicollet Island Inn, 95 Merriam St, Minneapolis.
Land Use Advisory Committee - Tuesday, Apr. 15, 8:30 am., Room IE. The committee will consider:
update on Metro GIS~ update on "roll-out" meetings for the regional growth strategy~ May planning
workc;hops~ SU!!1ID3IY of comprehensive pl3n revisions and plan amendments~ and other business.
Transportation Advisory Board - Wednesday, Apr. 16, 2 p.m., Chambers. The board will consider:
federal participation ratio for regional IS1EA projects~ 1997 regional solicitation criteria package for
ISTEA projects~ area transportation parnership report; 2020 MnDOT metro area freight logistics study~
and other business.
Public Meeting on: Processfor preparing and approving 1998-2000 Transportation Improvement
Program (TIp) - Wednesday, April 16, 2:10 p.m., Chambers. (Meeting will be part of the Transportation
Advisory Board meeting.)
(Canceled)Committee of the Whole - Thursday, Apr. 17,4 p.m., Room lA.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and
agenda are subject to change. For more information or confirmation of meetings, call 602-1447, (TTY:
602-0904). Call the Metro Information Line at 602-1888 for news of Council actions and coming
meetings.
f
TENTATIVE MEETINGS THE WEEK OF APRIL 21 THROUGH APRIL 25, 1997
Community Development Committee - Monday, April 21, Noon, Room lA.
.
Public Hearing: On Amendments to the Regional Recreation Open Space Development Guide/Policy
Plan - Monday, April 21, Noon, Room lA.
Finance Committee - Monday, . April 21, 4 p.rn.., Room 2A.
Environment Committee - Tuesday, April 22, 4 p.m., Chambers.
Executive Committee - Wednesday, April 23, 8 am., Nicollet Island Inn, 95 Merriam 51., Minneapolis.
Housing and Redevelopment Authority Advisory Committee - Wednesday, April 23, 8:30 a.m., Room
lA.
Legislative Coordinating Group - Thursday, April 24, 3 p.m., Room lA.
Special Finance Committee - Thursday, April 24, 3:30 p.m., Room 2A.
Metropolitan Council - Thursday, April 24, 4 p.rn.., Chambers.
METROPOLITAN PARKS AND OPEN SPACE COMMISSION
Commission meeting - Tuesday, Apr. 15, 4 p.m., Chambers. The commission will consider: grant for
Co. Rd. 30 realignment study to determine boundary of Lake Waconia Regional Park; land exchange in
Central Mississippi Riverfront Regional Park in Minneapolis; proposed revision to 1998-99 regional
recreation open space capital improvement program regarding priority of funding for Minnehaha
Regional Park; summer tours of regional parks system; and other business.
.
The Metropolitan Parks and Open Space Commission offices are located at Mears Parle Centre, 230 E.
Fifth St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify
meeting information, please call 602-6456.
METROPOLITAN SPORTS FACILITIES COMMISSION
Concessions/Marketing Committee - Monday, April 14, 2 p.m., Metrodome offices, 900 South 5th St.,
Mpls. The committee will consider: review of new concession stands; the tour program; ATMs; plaza;
and other business.
Capital Improvements Committee - Tuesday, April 15, 10 a.m., Metrodome offices, 900 S. 5th St.,
Mpls. The committee will consider: 1997 concessions renovation; Univ. of Mo. locker room;
modifications to plaza stage; and other business.
Commission - Wednesday, April 16, 9:30 a.m., Metrodome offices, 900 S. 5th St., Mpls. The
commission will consider: concession renovations, U of M locker room, modifications to plaza stage;
new concessions stands; tour program; ATMs; legislative issues; and other business.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN
55415. All meetings are held in the conference room, unless noted otherwise. Meeting times and agendas
occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335-3310.
.
2
. April 10, 1997
STILLWATER TOWN BOARD MEETING
Town Hall
7:30 P.M.
PRESENT: Chairperson Louise Bergeron, Supervisors David Francis,
Sheila-Marie Untiedt and Jerry Hicks. Also, Planner Mike
G air, En gin e e r -P a u 1 Pea r son and At tor n e y Tom S cot t .
1. AGENDA - M/S/P Francis/Untiedt moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Untiedt/Hicks moved to approve the 3/27/97 Stillwater
Town Board Meeting Minutes as written. (4 ayes)
M/S/P Untiedt/Hicks moved to approve the 4/1/97 Special Stillwater Town
Board Meeting Minutes as written. (4 ayes)
M/S/P Hicks/Francis moved to approve the 4/9/97 Stillwater Township Board
Of Review Meeting Minutes as written. (4 ayes)
3. SPECIAL PRESENTATION - Monte Eastvold of Juran and Moody was present
to speak about a second option for bonding, that of a negotiated bond sale.
.
4.
The negotiated bond sale takes 30 days as opposed to 60 days for a publ ic
bond sale. Also, the fiscal fee is eliminated.
TREASURER - Claims #1564 through #1587 were approved for payment.
5. VINCENT CONTRACT - Since Mr. Vincent's contract has no termination
date and he has requested no changes be made. A new contract will not
be necessary. An updated insurance certificate has been received.
6. NICANNA HILLS SUBDIVISION - The Planning Commission recommended denial
o f pre 1 i m i na r y p 1 a tap pro val .
The Park Committee supports a park and trail system in the subdivision.
Letters with concerns about the subdivision were received from Jeff and
Mary Ranta and Mary Kaye.
Mr. Bannigan explained the changes in the subdivision. He asked that
there be a continuance until a full Board is present to vote on
prel iminary approval.
M/S/P Hicks/Untiedt moved that per the developer's request for a
continuance, a meeting to vote on preliminary plat approval of Nicanna
Hills Subdivision will take place within the next 60 days. (4 ayes)
Supervisors present can be available
.Will be asked to pick a date that he
Residents were assured that they may
April 28, 29, or 30. David Johnson
can attend.
have input at the next meeting.
Stillwater Town Board Meeting - 4/10/97
Page Two
<
7. AUAR - Paul Pearson mentioned that Meg McMonigal will send out recent
minutes shortly.
8. ROAD CALCULATIONS - Paul Pearson presented his work out-lining cost.
sharing for the City of Stillwater regarding upcoming road work. (To be
presented at a Joint Planning Meeting.)
9. BONDING - M/S/P Hicks/Prancis moved to hire Dorsey and Whitney as
Bond Counsel. (4 ayes) -
M/S/P Hicks/Francis moved the vacation of Resolution 1-97 and adopting
a new Resolution 2-97 calling for an election not to exceed $550,000.00
for general obl igation road maintenance bonds. (4 ayes)
M/S/P Francis/Untiedt moved that we accept the proposal from Juran and
Moody and work toward a negotiated bond sale. (4 ayes)
10. ELECTION JUDGES - M/S/P Hicks/Francis moved that the following
judges be approved for the Bond Referendum on May 20, 1997: Kathy
Schmoeckel, Elaine Bartholmy, Mary Kaye Raleigh, Eda Samdahl, Anne
Robey and Diane O'Bryan. (4 ayes)
11. DRIVEWAY ORDINANCE - The County Building Inspectors will be asked
to keep better track of the Driveway Permits.
M/S/P Francis/Untiedt moved to accept Jerry Hicks resignation from
the Park Committee Liaison position. (3 ayes, Hicks abstain)
M/S/P Francis/Bergeron moved to appoint Sheila-Marie Untiedt as the
Park Liaison person for six months. (4 ayes)
.
12. BOND MEETING AGENDA -
1. Louise Bergeron - Introduce the project.
2. Paul Pearson - Explain what will be done on specific roads.
3. David Johnson - Explain the financial aspect (where money
coming from and that levy will not be raised.)
4. Juran and Moody Representative - Explain the bonding process.
The meeting is planned to run from 7:30 p.m. - 9:00 p.m., so presentations
are to be short, clear and to the point.
Participants are to give their presentations to the Clerk and Sheila-Marie
Untiedt in a concise written form. An announcement will be created and sent
to all residents to motivate them to get out and vote for the bond issue.
13. COUNTY COMPREHENSIVE PLAN UPDATE - Townships appeared en masse at the
hearing. As a result, mandatory clustering was not voted on that day.
14. ADJOURNMENT - Meeting adjourned at 9:50 p.m.
Clerk
Chairperson
.:
I
Approved