HomeMy WebLinkAbout1994-08-02 CC Packet
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AGENDA *
CITY OF STILL WATER
CITY COUNCIL MEETING NO. 94-25
August 2, 1994
.'
e REGULAR MEETING
RECESSED MEETING
4:30 P,M,
7:00 P.M.
4:30 P.M. AGENDA
1. Workshop - City Hall building project.
STAFF REPORTS
1, Finance Director
2, Police Chief
3, Public Works Director
4. Community Dev. Director
5, Parks & Recreation
6. City Engineer
7, Consulting Engineer
8. City Clerk
9, Fire Chief
10, Building Official
11. City Attorney
12. City Coordinator
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
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APPROV AL OF MINUTES - July 5, 1994 - Regular and Recessed Meetings
July 19, 1994 - Regular Meeting
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Todd Weiss - Lumberjack Days Festival Association
2. Corey Mohan - Stillwater Open Space Committee
3. Julie Prokop, Sunburst Academy - Discussion of Special Use Permit SUP/92-49
4. Bob Medcraft - Island World Productions
PUBLIC HEARINGS
1. Case No. SUBN/94-37, This is the day and time for the public hearing to consider a variance to
the lot size requirement of 10,000 square feet for a minor subdivision of a 22,564 sq, ft. lot into 2
lots of 8,175 sq, ft. and 14,389 sq. ft. The property is located at 181 Bayberry Court in the RA,
Single Family Residential District. Interlachen Companies, applicant.
Notice of the hearing was placed in the Stillwater Gazette on July 19, 1994, and notices
mailed to affected property owners,
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2. Case No, SUB/94-27. This is the day and time for the continuation of the public hearing to
consider a preliminary plat approval for a minor subdivision of a 51,884 sq. ft (1.2 acres) lot into
three lots of 13,475 sq. ft" 16,469 sq. ft. and 21,900 sq. ft, The property is located on Gilbert
Court in the RA, Single Family Residential District. Steve Fiterman, applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and notices
mailed to affected property owners. (Continued from July 19, 1994, meeting)
City Council Agenda No, 94-25
August 2, 1994
Page 2
3. L.r. 307, Myrtle Street Concrete Rehabilitation, This is the day and time for the public hearing to
consider the making of an improvement on Myrtle Street between Owens Street and North Fifth
Street by rehabilitating concrete pavement and sidewalk, pursuant to Minnesota Statutes, Sections
429,011 to 429.111.
Resolution: Ordering Improvement and Preparation of Plans,
L.I. 307, Myrtle Street Concrete Rehabilitation.
UNFINISHED BUSINESS
1. Charter Commission appointments.
2, Jim Blichfeldt - Request for TIF assistance for Forest Ridge Addition,
3. Possible approval: Surcharge Collection Agreement with Washington County .
4, Update on downtown hotel project.
5. Acceptance of preliminary application from UBC for Tax Increment Financing Assistance (TIF)
and set date for discussion of request.
6. Possible approval: Contract for North Hill Historic Structure Survey and Plan,
NEW BUSINESS
1. Approval: Hospital/medical insurance proposal (Blue Cross Blue Shield),
2, Possible approval: Animal Impounding Agreement - St. Croix Animal Shelter.
3, Possible approval: Agreement to operate Lily Lake Ice Arena - St. Croix Caterers, Inc.
4, Resolution: Approving plans and specifications and ordering advertisement for bids for
L.I. 303, East Wilkins/North Broadway Street
L.I. 304, Myrtlewood
5, Resolution: Accepting bid, Highlands of Stillwater, 6th Addition, L.r. 306.
6, Resolution: Accepting bid, Seal Coat Project.
7. Resolution: No Parking for West Orleans Street.
8, Possible approval: Agreement with Krafthefers for access for environmental testing operations,
9, First Reading: Ordinance establishing time limits on building permits,
10. Resolution: Declaring adequacy of petition and ordering preparation of report for
L.I. 308, Kutz Addition
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City Council Agenda No. 94-25
August 2, 1994
Page 3
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11. Resolution: Approving Agreement No. 72439 between State of Minnesota, City of Stillwater,
and City of Oak Park Heights for Traffic Control Signal on TH 36 at Washington
. Avenue-Norell Avenue.
12. Resolution: Establishing dollar amount for grading escrow required by Ordinance 791.
13. Resolution: Setting hearing for re-assessment of special assessments for tax forfeited parcel
(Lot 1, Block 1, Deerpath Addition).
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
CONSENT AGENDA
1. Resolution: Directing Payment of Bills. (Resolution No. 94-175)
COMMUNICA TIONS/REQUESTS
1. Stillwater Public Library - Tony Greiner
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
e ADJOURNMENT
* Items in italics were added 8/2/94
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MEMORANDUM
TO:
MAYOR AND COUNCIL
FROM:
MORLI WELDON, CITY CLERK
DATE:
OCTOBER 2,1994
SUBJECT:
ADDITIONS TO COUNCIL PACKET AND AGENDA *
ADDITIONS TO COUNCIL PACKET
1, Final agenda (items added)
* Items in italics are additions to agenda
2, Letter from Julie Prokop (Individuals, Delegations No.3)
3, McGarry Subdivision, letter from adjacent property owners (staff reports)
Memo: Access to Edstrom property, Ann Pung-Terwedo
4,
Memo: Accept bid - Highlands of Stillwater 6th Addition,
L.I. 306 (new business No, 5)
5. Memo: Accept bid - Seal Coat Project (new business No, 6)
6. Agreement: Traffic Control Signal (new business No. 11)
7. Memo: Cash escrow for grading plan (new business No, 12)
8. Memo: Setting hearing for re-assessment of tax forfeited parcel (new business No, 13)
9 . Addendum to Bills (consent)
AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 94-25
August 2, 1994
. REGULAR MEETING
RECESSED MEETING
4:30 P.M,
7:00 P.M,
4:30 P.M. AGENDA
1, Workshop - City Hall building project.
STAFF REPORTS
1. Finance Director
2. Police Chief
3, Public Works Director
4. Community Dev. Director
5, Parks & Recreation
6, City Engineer
7. Consulting Engineer
8, City Clerk
9. Fire Chief
10, Building Official
11, City Attorney
12, City Coordinator
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - July 5, 1994 - Regular and Recessed Meetings
July 19, 1994 - Regular Meeting
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Corey Mohan - Stillwater Open Space Committee
2. Julie Prokop, Sunburst Academy - Discussion of Special Use Permit SUP/92-49
PUBLIC HEARINGS
1. Case No. SUBN/94-37. This is the day and time for the public hearing to consider a variance to
the lot size requirement of 10,000 square feet for a minor subdivision of a 22,564 sq, ft. lot into 2
lots of 8,175 sq. ft, and 14,389 sq, ft. The property is located at 181 Bayberry Court in the RA,
Single Family Residential District. Interlachen Companies, applicant.
Notice of the hearing was placed in the Stillwater Gazette on July 19, 1994, and notices
mailed to affected property owners.
2, Case No, SUB/94-27, This is the day and time for the continuation of the public hearing to
consider a preliminary plat approval for a minor subdivision of a 51,884 sq. ft (1.2 acres) lot into
three lots of 13,475 sq, ft., 16,469 sq, ft. and 21,900 sq, ft. The property is located on Gilbert
Court in the RA, Single Family Residential District. Steve Fiterman, applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and notices
mailed to affected property owners. (Continued from July 19, 1994, meeting)
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City Council Agenda No, 94-25
August 2, 1994
Page 2
3, L.I. 307, Myrtle Street Concrete Rehabilitation. This is the day and time for the public hearing to
consider the making of an improvement on Myrtle Street between Owens Street and North Fifth
Street by rehabilitating concrete pavement and sidewalk, pursuant to Minnesota Statutes, Sections
429,011 to 4-29,111.
Resolution: Ordering Improvement and Preparation of Plans,
L.I. 307, Myrtle Street Concrete Rehabilitation,
.
UNFINISHED BUSINESS
1. Charter Commission appointments,
2, Jim Blichfeldt - Request for TIF assistance for Forest Ridge Addition.
3. Possible approval: Surcharge Collection Agreement with Washington County.
4. Update on downtown hotel project.
5, Acceptance of preliminary application from UBC for Tax Increment Financing Assistance (TIF)
and set date for discussion of request.
6, Possible approval: Contract for North Hill Historic Structure Survey and Plan.
NEW BUSINESS
1. Approval: Hospital/medical insurance proposal (Blue Cross Blue Shield),
2. Possible approval: Animal Impounding Agreement - St. Croix Animal Shelter.
3, Possible approval: Agreement to operate Lily Lake Ice Arena - St. Croix Caterers, Inc.
4, Resolution: Approving plans and specifications and ordering advertisement for bids for
L.I. 303, East Wilkins/North Broadway Street
L.I. 304, Myrtlewood
5, Resolution: Accepting bid, Highlands of Stillwater, 6th Addition, L.I. 306,
6. Resolution: Accepting bid, Seal Coat Project.
7. Resolution: No Parking for West Orleans Street.
8, Possible approval: Agreement with Krafthefers for access for environmental testing operations,
9, First Reading: Ordinance establishing time limits on building permits.
10, Resolution: Declaring adequacy of petition and ordering preparation of report for
L.I. 308, Kutz Addition
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
CONSENT AGENDA
1, Resolution: Directing Payment of Bills. (Resolution No, 94-175)
COMMUNICA TIONS/REOUESTS
1. Stillwater Public Library - Tony Greiner
COUNCIL REOUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
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DONALD L. BEBERG
e CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M 0 RAN DUM
DATE:
JULY 29, 2994
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TO:
MAYOR HOOLEY AND THE CITY COUNCIL
FROM:
D.L. BEBERG, CHIEF OF POLICE
RE:
FINAL COSTS - COMPUTER RECORD SYSTEM
1). I FINALLY HAVE ALL OF THE COSTS CONNECTED WITH THE NEW RECORDS
SYSTEM. WE WERE CLOSE ON OUR INITIAL "GUESTIMATE" COST OF $24,000.00
TO $25,500.00
$10,985.22 - WORK STATIONS, PC's, PRINTERS AND NECESSARY CONNECTION
HARDWARE.
$ 1,250.00 - 6 MONTHS OF SPACE RENTAL IN THE COUNTYS MAIN COMPUTER
$12,235.22 - TOTAL PAID OUT OF THE CAPITOL OUTLAY ACCOUNT
(WE WERE ALLOCATED $12,000.00, WITH THE KNOWLEDGE WE MAY
NEED AN ADDITIONAL $1,500.00).
$ 7,147.27 - MODEM AND CONTROLLER
$ 322.54 - PHONE COMPANY INSTALLATION AT CITY HALL/POLICE DEPT.
$ 162.50 - WASHINGTON COUNTY LABOR FOR THE INSTALLATION
$ 220.17 - PHONE LINE, PD TO WASH COUNTY THRU DEC 31, 1994.
$ 2,528.73 - NETWORK WIRING IN CITY HALL/POLICE DEPT.
$10,381.21 - TOTAL PAID OUT OF THE FORFEITURE ACCOUNT
(WE WERE AUTHORIZED TO SPEND $12,000.00 FROM THIS
ACCOUNT) .
$ 1,200.00 - THIS IS ANOTHER COST THAT WILL BE COMING SHORTLY. THIS
WILL BE THE COST OF DOWN LOADING OUR IN-HOUSE NAME FILE
SO IT CAN BE RELOADED INTO THE WASHINGTON COUNTY SYSTEM.
WE WILL TAKE THIS EXPENDITURE OUT OF THE FORFEITURE
ACCOUNT.
~ (Continued on the next page)
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
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$ 730.00 - HIGH SPEED MODEM
$ 500.00 - PHONE COMPANY LABOR TO INSTALL A HIGH SPEED PHONE LINE
$ 890.00 ~ 4 MONTHS OF HIGH SPEED PHONE LINE (SEPT-DEC, 1994)
$ 2,120.00 - TOTAL (THIS EXPENSE WOULD BE IF WE ARE ABLE TO DETERMINE
THAT THE HI-SPEED EQUIPMENT WOULD SAVE US A REASONABLE
AMOUNT OF TIME. THERE IS ENOUGH MONEY IN THE FORFEITURE
ACCOUNT TO COVER THE MODEM AND LABOR AND THERE IS ENOUGH
MONEY IN THE '94 PHONE BUDGET TO COVER THE COST OF THE
HI-SPEED PHONE LINE FOR THE BALANCE OF THIS YEAR).
2). THE 1995 COST FOR STORING OUR RECORDS DATA ON THE COUNTY COMPUTER
WILL BE $2,500.00 AND I HAVE PUT THAT IN THIS DEPARTMENTS 1995 BUDGET
PROPOSAL.
3). OUR QUICK ANALYSIS OF THIS NEW SYSTEM IS TOTALLY ON THE "PLUS"
SIDE. THE OFFICERS REPORTS ARE BETTER, THE CITY AND COUNTY ATTORNEYS
ARE MUCH HAPPIER WITH THE QUALITY OF THE REPORTS AND THE OFFICERS
THEMSELVES FEEL BETTER ABOUT THE QUALITY OF THEIR REPORTS. FROM AN
ADMINISTRATORS PERSPECTIVE, THERE IS A HIGHER FEELING OF PROFESSIONAL-
ISM THAT GOES WITH THIS SYSTEM. IT IS GREAT NOT TO HAVE THE FORMER
EMBARRASSMENT SENDING OUT REPORTS TO OTHER AGENCIES. THE USE OF
SENDING MESSAGES BACK AND FORTH THRU THE SYSTEM ALSO SAVES A LOT OF
TIME.
4). ONE NEGATIVE THAT THERE IS IN THE NEW SYSTEM IS THE MANNER IN
WHICH THE CRIME STATISTICS ARE SENT TO THE STATE OF MINNESOTA.
CURRENTLY, THE OFFICERS REPORTS ARE CODED PER STATE GUIDELINES IN THE
NEW SYSTEM. THEN THAT DATA IS HAND WRITTEN ON A FORM. NEXT, THAT
HAND WRITTEN DATA IS FED INTO A STATE COMPUTER. THE LAST 2 MENTIONED
STEPS WILL BE ELIMINATED THIS FALL (PROBABLY BY OCTOBER). THE COUNTY
IS WORKING ON A PROGRAM WHERE THE DATA WILL BE TRANSMITTED DIRECTLY
FROM THE OFFICERS REPORTS TO THE STATE OF MINNESOTA, THEREBY
ELIMINATING THOSE 2 STEPS. THIS WILL SAVE THE OFFICE PERSONNEL FIVE
TO TEN HOURS OF TIME PER WEEK WHICH WILL BE A GOOD LABOR SAVINGS.
5). AS FOR ANY RECOMMENDED UP-DATES FOR US BEYOND THE REPORT PART OF
THE SYSTEM, WE ARE IN THE PROCESS OF GOING TO THE "BAR CODING" SYSTEM
OF TRACKING PROPERTY IN THE EVIDENCE ROOM - FOUND PROPERTY, EVIDENCE
AND PROPERTY HELD FOR SAFE KEEPING AT THE REQUEST OF CITIZENS. WE
HAVE THE NECESSARY MONEY FOR THE BAR CODE LABELS. I PUT THE COST OF
THE BAR CODE READER AND I ADDITIONAL WORK STATION FOR THE PROPERTY
ROOM IN THE 1995 BUDGET PROPOSAL.
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WE MAY OR MAY NOT TRY TO GET INTO HAVING OFFICERS REPORTS TYPED
BY CLERICAL HELP IN 1995. AT THIS TIME WE DO NOT HAVE SUFFICIENT
LENGTHY REPORTS TO JUSTIFY THAT EXPENDITURE. I AM WORKING WITH A
VENDER AT THIS TIME TO POSSIBLY GET A USED PHONE LINE RECORDER FOR
FREE. (IF I GET THAT EQUIPMENT I MAY APPROACH THE COUNCIL FOR AN
ADDITIONAL DEDICATED PHONE LINE. AS OF NOW, I WOULD USE OUR CURRENT
C.S.O. TO TYPE REPORTS EACH MORNING AS HER FIRST DUTY. IF THAT DIDN'T
WORK OUT, I WOULD ASK FOR A PART-TIME CLERICAL PERSON).
94-29
DONALD L. BEBERG
e CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M 0 RAN DUM
DATE:
AUGUST 2, 1994
TO:
MAYOR HOOLEY AND THE CITY COUNCIL
FROM:
D.L. BEBERG, CHIEF OF POLICE
RE:
LUMBERJACK DAYS - 1994
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JUST A QUICK UP-DATE ON THE 3 DAY CELEBRATION!
FULL-TIME OFFICERS OVERTIME - 197.75 HOURS = $5,353.88
PART-TIME OFFICERS - 174.00 HOURS = $I,764.60
TOTAL HOURS 371.75 = $7,118.48
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THIS DOES NOT INCLUDE TIME SPENT BY THE FULL-TIME OFFICERS ON THEIR
REGULAR SHIFTS WHERE THEY DID ANYTHING CONNECTED WITH LUMBERJACK DAYS.
WITH VEHICLE AND EQUIPMENT USAGE, BENEFITS TIED TO WAGES (SUCH AS
INCREASED P.E.R.A. AND TAXES) PLUS PART OF THE WAGES FOR THE REGULAR
SHIFTS OF THE FULL-TIME OFFICERS, THE POLICE DEPARTMENTS COST WAS
ABOUT $10,000.00.
WE MADE 2 ARRESTS THAT WERE DIRECTLY RELATED TO LUMBERJACK DAYS.
BOTH WERE ALCOHOL R~LATED INCIDENTS. OTHER THAN THAT, WE HAD A FEW
(8-10) PARKING PROBLEMS. DOWNTOWN, ACCORDING TO THE OFFICERS' THAT
WORKED IT, SAID THAT THERE WERE NOT ANY MORE PEOPLE IN THE DOWNTOWN
AREA THAN ON A NORMAL "GOOD WEATHER" WEEK-END - EXCEPT FOR SATURDAY
NIGHT DURING THE KINGSTON TRIO CONCERT. THEIR CONCERT DIDN'T DRAW THE
NUMBER OF PEOPLE EXPECTED. WE HAVE HAD MORE PEOPLE FOR 4TH OF JULY
FIREWORKS. THE PARK HOLDS ABOUT 3,500-4,000 PEOPLE, SO WE ARE
FIGURING ABOUT 6,000 PEOPLE THAT VIEWED THE CONCERT SATURDAY NIGHT.
THERE WERE, HOWEVER, MANY MORE VEHICLES. THEY WERE PARKED ON BOTH
SIDES OF SOUTH MAIN STREET TO THE OASIS RESTAURANT AND ON NORTH MAIN
STREET TO FRANK AIPLES HOUSE. ALL OF THE SIDE STREETS LEADING TO/FROM
DOWNTOWN HAD VEHICLES PARKED ON THEM 2-3 BLOCKS OUT FROM DOWNTOWN.
TODD WEISS AND CREW, THE SECURITY PEOPLE, ALONG WITH DAVE SWANSON
AND HIS PEOPLE PUT ON ONE OF THE BETTER LUMBERJACK EVENTS AS FAR AS
THIS DEPARTMENT IS CONCERNED. FROM WHAT I HAVE BEEN TOLD, THE
PLANNING FOR LUMBERJACK DAYS 1995 HAS BEEN STARTED.
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94-30
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
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THE BIRTHPLACE OF MINNESOTA J
August 2, 1994
TO WHOM IT MAY CONCERN:
The City of Stillwater supports the concept of public kiosks to publicize public non-profit and
volunteer events if the kiosks are tastefully designed and appropriately located according to
City zoning regulations,
Sincerely,
~.
Steve Russe I
Community Development Director
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
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TO:
City of Stilhv~ter /
Downtown Business Association
RE:
FR:
Public Kiosks
Judy GUlden 439-8368
218 No. Martha, Stillwater
DA:
July 15, 1994
)
The following is a drclt I have Written to help answer questions you may have. A cOmmittee is
conducting research on kiosks. We Welcome your assistance, feedback and guidance in this
project.
To assist in financing the public kiosks I an1 preparing a grant proposal. I Would appreciate a
letter of support from the Stillwater BUsiness Association and City of . ~include in
the gran t proposal. It would be helpful to have youdetter ofsupp Ii ~Y:,\:ugust 15. Y , , '
Thank you for your attention to my suggestion and request for a letter of sUPport. '
Sincerel(J .
,'-~
v Draft
Stillwater Public Kiosks "
Purpose, , , '.
The purpose of the Public Kiosks is to assisf existing methods to communicate infonnation to
Stillwater residents..... .
I would like to Participate with the DowntoWn BUSiness Association and the City of Stillwater
in a project to acquire professional kiosks to be located in highly visible public locations.
DeSCription " ,
The kioskswill be multi-sided or have sections to acconunodate a variety of material to be
posted. .
Guidelines . ,
Items to be posted Will be non-partisan and nor for conunericial or retail PUrposes Iterns may
be posted by Stillwater Business ASSOciation, Stillwater residents, civic organizations and the
City of Stillwater.
Examples of Items To Be Posted
.. public meeting arinouncements
· volunteer opportunities regarding City parks and events
· Ward activities and meeting announcements . ,
· eVents sponsored by the StiIlwater DOWntoWn BUSiness ASSOciation
· eVents sponsored by civic organizations .. .
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Kiosk Maintenance
VOlunteers will be responsible for being the Contact person for Kiosks. Each kiosk WiIl be
maintained on a regular basis for neatness and maintained by a volunteer Kiosk Coordinator.
The list of Kiosk sites, contact person and phone number will be listed With the Stillwater Public
Library and Stillwater Busines~' ASSOciation. .'
Steve Russell, City of Stillwaho,~
P~I i:" '1 ~ ~:r ," "
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To:
Re:
From:
Mayor Hooley and Stillwater City Council members
McGarry Minor Subdivision
Adjacent property owners Brian & Kathy Palmer, Glen Goggin, Larry & Paulette
Lappi, Tom & Suki Thomsen
Date: August 1, 1994
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In July 1993, the Stillwater City Council approved the subdivision of the McGarry
property at 1023 N. Broadway into 3 lots, with the following 6 conditions of approval:
1. The sanitary sewer line shall be extended to Wilkins and Broadway before
building permits are issued for any new development.
2. The existing residence shall be connected to City sanitary sewer system before
resubdivision is approved.
3. Development on Lots A (north of existing house) and C (south of existing
house) shall connect to City sanitary sewer line at Wilkins and Broadway.
4. The driveway providing access to Lots A, B, and C shall be paved to a width of
12 feet as shown on the proposed plat.
5. All new development on Lots A, B, and C shall be setback 25 feet from the
bluflline.
6, Development on Lots A, B, and C shall be limited to single family residences.
In December 1993, Richard and Julie Edstrom, owners of Lot C (to the south of the
existing home) requested a setback variance to erect a garage on the southwest corner of
their property. This would allow for a south entry to the property, rather than the shared
driveway on the north, as stated in Subdivision Condition #4, This request was
unanimously denied by the Stillwater Planning Commission and was not appealed to the
e Stillwater City Council.
Sometime in July of 1994, the City issued a building permit to Edstroms to begin
construction on Lot C. Trees were cleared on the lot during the week of July 18, and
excavation was done during the week of July 25, with all heavy equipment entering from
the shared driveway to the north. When a south driveway began to be excavated on
Friday, July 29, neighbors questioned the excavators who produced an architectural
drawing which included only a south driveway, Over the weekend, the excavators
proceeded to complete the fill for the south driveway so that it could be driven on, and
they blocked the access to the north driveway.
Issuing the building permit and allowing the south driveway clearly violate conditions
#1 and #4 of the subdivision agreement approved by the City Council. The sanitary sewer
line has not been extended and the north driveway providing access is not being used.
Why was a permit issued which allows actions in violation to the City Council's rulings?
Construction workers used the approved north driveway for the past two weeks. Why
are they allowed to abandon the north driveway and construct a new driveway to the
south?
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We, as neighbors, are very supportive of the subdivision plan approved by the City
Council. We welcome any home built which follows this plan and are only concerned with
changes in the agreement.
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MEMORANDUM
TO:
Mayor and City Council ')
r\N~
Ann Pung- Terwedo \J .
FROM:
RE:
Temporary access to Edstrom property for construction of a home.
Background: Dick and Julie Edstrom are constructing a home on North Broadway. A building
permit was issued early in July, Due to the constraints of the site, the Edstroms are asking that
temporary access be allowed to the site from North Broadway, This access will be only during
construction of their home, A twelve foot driveway will be paved according to the survey and
conditions as per Case No. SUB/93-37, Staff is working with the Edstroms to make sure grading
and tree restoration is done according to City ordinances.
Staff Recommendation: City Council approval to allow for temporary access to the Edstrom
property during construction of their home,
AUG702-94 TUE 11:35 INVESTMENT SERVICES
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FAX NO. B123421667
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BRUCE A FOLZ & ASSOCi,.l TES
CERTIFICATE
of SURVEY
LAND SUIlVEYING LAND PLANNING
1815 NORTHwESTERN ~V(NUE
STILLWATER.MN.55081 16111439.8833
, HEAESY CE"TlJ'Y T......1 THIS DRAWING 1$ A COARECT REPRESENTA.TION
OF" THIS SURVEY AND .\ll MONUMENTS HAVE IElN '''ACtO IN h1E
GROUND AS $IotOWN THIS SURVEY OA PLAN WAS "UPAREO BY ~E 0"
UNDER MY DIRECT SUPERVISION AND' AM .. CluC\' REGISTER EO L"'NO
SURVEyOR UNOER THE \.AWS OF THE 5r"'1"e OF YINlIoiE$OTA
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Survey For
80B McGARRY
1023 N. 8ROADW A Y ST.
STIL'W A TER..:MN 55082
BRUCE A. FOLZ
MA y Z8, /993
MINN. REG NO 9ZJZ DATE
SEE ATTACHED SHEETS FOR
LEGAL DESCRIPTIONS
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MEMORANDUM
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TO: Mayor and City Council
FROM: Klayton Eckles, City Engineer )ct:\t-
RE: Bids on Sewer Inspection
DATE: July 28, 1994
As part of the street reconstruction projects, there may be a need to repair
some sanitary sewers. In order to determine where the bad sections of sewers
might be, the suspect sewers in the area need to be televised. Informal. bids
were taken and the results are attached.
Northern Waterworks was the low bidder, with a bid of $1,470.60. I recommend
the cost of the sewer televising be charged against the various street projects.
RECOMMENDATION
I recommend Council pass a motion to direct staff to process an agreement with
Northern Waterworks to perform televising of sanitary sewer lines in various
locations in the City for an amount not to exceed $1,470.60.
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BIDS RECEIVED
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PROJECT: ..
TELEVISION INSPECTION OF SANITARY SEWERS
DATE RECEIVED: July 25, 1994, 11 a.m.
1=--
I BIDDER I BID BOND 10% I BID AMOUNT I
Infrastructure Technologies, Inc, (MN) $1,483.90
Midwest Underground Inspections Inc, (MN) $2,546,50
Northern Waterworks Supply (ND) $1,470,60
Solidification, Inc. (MN) $2,597.50
Visu-Sewer Clean & Seal, Inc. (WI) $2,537.15
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MEMORANDUM
TO:
Mayor and City Council
FROM:
George Ness, Fire Chief
RE:
DATE:
Council Permission for Class III
July 28, 1994
To bring the Fire Department up to a Class III Classification, we need 70 credits
or more. At this time we are 68.72 credits. To help bring us up to the 70
credit level, ISO recommend we do a few things that would help.
EQTTIPMENT
1. 3 - 2 1/2 Straight Stream Nozzles, one per pumper
3 - 2 1/2 Cellar Nozzles, one per pumper
3 - Portable radios mounted in each pumper
2. Certify three pumpers at $250.00 per truck
3. Write a letter to White Bear Fire asking permission to use their
training tower
4. Ask the County Commissioner if it is at all possible to staff two
dispatchers
In order to do this, I need your permission to purchase the equipment and write
letters to the appropriate agencies. Thank You.
\ "-:,;,,:,,^):",,,.,
UOTATION
'. 1 CLAREY'S SAFETY
EQUIPMENT, Inc.
Inquiry No.
NORTHGATE SHOPPING CENTER. ROCHESTER, MN 55901
Date
C ttrf!9R- J/Z.Ss I07l~F
.:/;It tlt{,lrl7lUL .41 ilk ~C/
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Terms
Prices quoted are
F.O.B.
~
Delivery
We are pleased to quote as follows. Your inquiry
iQuantity
.. Description
Price. .
Amount
.;J J:j a,J IF IICJ, g, .;1 J:z.-'I K / z.." ~ Ii~
vU rf.1L a1N~ '5 0/,/ 1 1" l' / J/ /11
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6)1t{'L 6) A) l ~ J
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IN MINNESOTA 1-800-558-8009
OUTSTATE 1-507-289-6749 By
SCOTT METCALF 6124527398 P.01
r 1
(JoM e
~ ;~~~~I#~~~?'~~55~~c.
Office (812) 883-1912
, . Fax (S12) 454-M93
DATE: March 16,1994 PO I proposal
SOLD TO: STILLWATER FIRE DEPARTMENT SHIP TO: STillWATER FIRE DEPT
Attn: George Ness Attn: John Buckley
216 North 4th Street Attn: ceorge Ness
Stillwater, MN 55082 Stillwater, MN 55082
-
CONTACT: John Buckley I Ceorge Ness SALES: Scott Metcalf
PHONE: 430 7936 439 6120 4569169
FAX I: 439 0456 452 7398 (Fa)()
QTY DESCRIPTION UNIT EXTENDED
:5 HT1000-JEDI.VHF-H01KDC9AA3N 724.00 $2,172.00
" 16 Channel. 5 Watt
* Belt Clip - Spring
* Antenna
* Noise cancelling Internal Mic
" scan
" QuiCk Call Decode
* LO Battery Alert
" Volume set
" Universal Connector
* oual Charge HI cap Battery
" prOgrammable side Buttons
* programming
3 H4S7 - Rapid Charger 52.00 $156.00
OPTIONS
0 HaSs . Extended servIce Agreement 24.00 SO.OO
0 NTN7238 . Leather case, T strap 46.00 $0.00
0 NTN7244 . leather SWivel case, T strap 52.00 $0.00
0 NLN4365 . Leather Belt loop 9,00 $0.00
0 NTN7247. Nylon Casel Snap Belt LOOp 22,00 $0.00
0 NMN9163. speaker M crophone 74.00 $0.00
0 NTN1174. Standard with Radio 0.00 $0.00
0 NTN1177 - 6 unit RapId Charger 619.00 SO.OO
0 BDN6671. Standard Ear Mlc 169.00 $0.00
0 BDN6708 . push to Talk Interface Mod 250.00 $0.00
0 NTN7660 - Emergency Tilt Switch 139.00 SO.OO
0 DBN6671 . Voice Activated Interface MOd 299.00 so.OO
3 tdn9816. Vehicular Charger for Nicad Battery 250,00 $750.00
,. *TOTAL EQUIPMENT INVESTMENT S3S078.00
TAX - Mn state Tax@ 6.5% 200.07
Installation. customer to do own SO.OO
Shlpolng and Delivery. pre pay and Add PPA
ORAND TO'tAL r $3,278.071
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M E M 0 RAN 0 U M
BWBR ARCHITECTS
STILLWATER CITY HALL
STILL WATER, MINNESOTA
COMMISSION NUMBER 94022
JULY 26, 1994
A.
Administration
Finance
Planning
Building Inspections
Engineering
Support
7,290
8,383
110,060
Net S.F.1.
1.15 De~t. Gross u;.
1.2 BId . Gross U .
1. 7,290 N.S.F. reflects similar square footage met in Feasibility Study - May 3,1994 -
for comparison. Actual programmed. needs are greater.
2. Remodeling existing facility or leasing requires 8,883 department gross square feet.
Options
A.1. Revision of existing site with Police and Fire.
(See Feasibility Study - May 3,1994)
A.2. Old Court House
A.3. New site near Brick and Myrtle.
A.4. Armory Site (New)
A.5. Armory Site (Existing)
A.6. Old Prison
A.7. LeaselRent
400 Sibley Street Suite SOO
SI. Paul. Minnesota SHOI
tel: 612 222 3701
fu: 612 222 8961
BWBR Architects, Inc.
7-26CITY .DOC
...
~'-~,.
M E M 0 RAN 0 U M
e BWBR ARCHITECTS
STILLWATER CITY HALL
STILLWATER,NUNNESOTA
COMMISSION NUMBER 94022
JULY 26, 1994
PAGE 2
B.
Police
6,765
7,780
9,336
8,065
117,401
Dept. Net
1.15 Dept. Gross Up.
1.2 Bldg. Gross Up.
Fire
Existing Bldg. GrossI.
S.F. for PolicelFire I
1. Fire Department square footage does nm reflect current or future growth needs.
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Options
B.1. Remain on existing site with Administration.
(See Feasibility Study - May 3, 1994)
B.2. Remain on existing site - Administration moves out Existing facility is
remodeled
B.3. New site near Brick and Myrtle.
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400 Sibley Street Suite ~oo
SI. Paul, Minnesota ~HOI
29Jul ide4612 222 3701
y, fa~-? 612 222 8961
BWBR Architects, Inc.
7-26CITY .DOC
~'-~,.
e BWBR ARCHITECTS
M E M 0 RAN 0 U M
STILLWATER CITY HALL
STILL WATER, MINNESOTA
COMMISSION NUMBER 94022
JULY 26, 1994
PAGE 3
c.
Public Works
Parks
14,000
3,000
117,000
1.2 Gross Square Feet. 1. I
1. Existing gross square footage of the Public Works garage is 7,000 S.P. and existing
Parks Building is approximately 1,500 S.P. Actual needs are approximately double
existing areas.
Options
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C.1. Existing (Hill)
C.2. Existing (City Hall)
C.3. Industrial Site (Brine/Armory)
CA. New site west of town.
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400 Sibley Street Suite SOO
St. Paul, Minnesota SS 101
fri64612 222 3701
29 July, M~ 612 222 8961
BWBR Architects, Inc.
7-26CITY .DOC
~
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1. Introduciton
Illt.'Ii.' IlrI
c- .-e-:l
.
II · ~
CONSTRUCTION COSTS
2. Master List of Options (yellow)
3. Individual Options Cost Breakdown (green)
4. Conclusions (blue)
.
~ Page -1-
1. INTRODUCTION
GWO has tried to be consistent in the pricing of the various options.
The costs can vary by 10-15% - high or low. However, GWO believes that we
are accurate in the relationship from one option to another.
GWO did not enter purchase of land costs to any option if the City owned
the land.
Site development costs is most difficult since we did not have a site plan
or soil tests. Used 8-1/2 times sf of building to obtain site sf
The additional study of Public Works is ~ and was not intended to be in
the original 5/3/94 study,
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OPTION A
Page -2-
MASTER LIST OF OPTIONS
Administration
Planning
Building Inspections
Engineering
Finance
Support
A.l)
A.2)
A.3)
A.4)
A.5)
A.6)
A.7)
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OPTION B
Police
Fire
Revision of existing site with Police and Fire
(See Feasibility Study - May 3, 1994).... .......... $
Old Court House......... . . . . . . . . . . . . . . . . . . . . . . . . . .. $
New Site near Brick and Myrtle.:................... $
Armory Site (New).................................. $
Armory Site (Existing).....,....................... $
Old Prison. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $
Lease/Rent. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . .. $
1,790,049
1,667,085
1,667,085
1,282,411
2,474,143
95,390
plus rent
B.l) Remain on Existing Site with Administration
(See Feasibility Study - May 3, 1994)...... ........ $ Included
A.1 above
B.2) Remain on Existing Site - Administration Moves Out.
Existing Facility is Remodeled..................... $ 842,272
Add Elevator/StairfEntry (+$488,348) $ 1,330,620
B.3) New Site near Brick and Myrtle..................... $ 2,370,127
OPTION C
Public Works
Parks
I e
C.1)
C.2)
C.3)
C.4)
Existing (Hill).................................... $
Existing (City Hall)............................... $
AddlElev/Stair/Entry (See note #6 on C2 breakdown). $
Industrial Site (Brine/Armory)..................... $
New Site West of Town.............................. $
1,162,500
707,615
1,195,963
1,553,745
1,807,370
..
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1.1
1.2
1.3
1.4
e 1.5
1.6
1.7
1.8
1.9
NOTES:
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Page -3-
OPTION Ai
Revision of Existing Site with Police and Fire
(See Feasibility Study - May 3, 1994)
Construction costs
A. Base Bid
B. All City Hall Upgrades
Total Existing City Hall Remodeling (22,280 sf):
NOTE: Fire Hall's 8,065 sf is not incuded in
22,280 sf
10% construction contingency
20% project costs
Site development
Survey - testings, etc. costs
Land costs
Deduct sale of:
A. Land
B. Buildings
Moving costs
Purchase existing building
Total Project Costs:
$
932,837
444.122
$ 1,376,959
$ 137,696
$ 275,392
Existing
NIA
NIA
N/A
NIA
N/A
NIA
$ 1,790,049
....,
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Page -4-
OPTION A2
Old Court House
1.1 Construction costs
A. Remodeling costs
1.2 10% construction contingency
1.3 20% project costs
1.4 Site development
1.5 Survey - testings, etc. costs
1.6 Land costs
1.7 Deduct sale of:
A. Land
B. Building
e 1.8
Moving costs
1.9 Purchase existing building
Total Project Costs:
NOTES:
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1.1
1.2
1.3
1.4
1.5
1.6
1.7
e 1.8
1.9
NOTES:
Page -5-
OPTION A3
New Site Near Brick and Myrtle
(Old Dump Site)
Construction costs
A. New construction 10,060 sf x 100.00
$ 1,006,000
$ 100,600
$ 201,200
$ 299,285 *1
$ 30,000
N/A
N/A
N/A
$ 30,000
N/A
$ 1,667,085
10% construction contingency
20% project costs
Site development
85,510 sf x 3.50
Survey - testings, etc. costs
Land costs (City owns)
Deduct sale of:
A. Land
B. Building
Moving costs
Purchase existing building
Total Project Costs:
*1 - Costs do not include any hazardous waste clean up or soil corrections.
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1.1
1.2
1.3
1.4
1.5
1.6
1.7
e 1.8
1.9
NOTES:
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Page -6-
OPTION A4
Armory Site (New)
(ie. Industrial Site (Brine/Armory)
Construction costs
A. New construction 10,060 sf x 100.00
10% construction contingency
20% project costs
Site development
85,510 sf x 3.50
Survey - testings, etc. costs
Land costs (City owns)
Deduct sale of:
A. Land
B. Building
Moving costs
Purchase existing building/site
Total Project Costs:
$ 1,006,000
$ 100,600
$ 201,200
$ 299,285
$ 30,000
N/A
N/A
N/A
$ 30,000
N/A
$ 1,667,085
.l
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OPTION A5
Armory Site (Existing)
1.1 Construction costs
A. Remodeling costs 10,060 sf x 38.16 $ 383,890 *1
B. Elevator 2,280 sf x 164.76 $ 375,653 *2
C. ADA (Guesstimate) $ 50,000
1.2 10% construction contingency $ 80,956
1.3 20% project costs $ 161,912
1.4 Site development N/A
1.5 Survey - testings, etc. costs N/A
1.6 Land costs (see #1.9 below) N/A
1.7 Deduct sale of:
A. Land N/A
e B. Building N/A
1.8 Moving costs $ 30,000
1.9 Purchase existing building (allowance) $ 200.000 *3
Total Project Costs: $ 1,282,411
NOTES:
*1 $38.16/sf is same $/sf that was used for existing City Hall.
*2 - $164.16/sf is same $/sf that was used for elevator/stair/entry for
existing City Hall.
*3 - Listed allowance of $200,000 for purchase of existing Armory.
This allowance must be verified.
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OPTION A6
Old Prison
1.1 Construction costs
A. Remodeling costs 10,060 sf x 90.00 $ 905,400 *1
B. Elevator 2,280 sf x 164.76 $ 375,653 *2
C. ADA (Guesstimate) $ 50,000
1.2 10% construction contingency $ 133,105
1.3 20% project costs $ 266,210
1.4 Site development 85,510 sf x 2.50 $ 213,775 *3
1.5 Survey - testings, etc. costs N/A
1.6 Land costs (see Item #1. 9 below) N/A
1.7 Deduct sale of:
e A. Land N/A
B. Building N/A
1.8 Moving costs $ 30,000
1.9 Purchase existing building/site (allowance) $ 500,000 *4
Total Project Costs: $ 2,474,143
NOTES:
*1 - Value of existing building for office space is worth no more than
$10.00/sf. Therefore, we used $90.00/sf (ie. $100.00 less $10.00 =
$90.00) .
*2 $164.16/sf is same $/sf that was used for elevator/stairway/entry for
existing City Hall.
*3 - Reduced site cost by $1.00/sf because rough grading is minimal.
*4 - Listed allowance of $500,000 for purchase of existing building/site.
This allowance must be verified.
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OPTION A7
Lease/Rent
1.1 Construction costs
A. Remodeling costs 10,060 sf x 5.00 $ 50,300 *1
B. Elevator N/A *2
C. ADA N/A *3
1.2 10% construction contingency $ 5,030
1.3 20% project costs $ 10,060
1.4 Site development N/A
1.5 Survey - testings, etc. costs N/A
1.6 Land costs N/A
1.7 Deduct sale of:
e A. Land N/A
B. Building N/A
1.8 Moving costs $ 30,000
1.9 Purchase existing building/site N/A
Total Project Costs: $ 95,390 *4
NOTES:
*1 - It's assumed minimum remodeling costs required.
*2 - Assume elevator/stair/entry would not be completed.
*3 - Assume existing building meets ADA requirements.
*4 - See attached Kingwood Management's 7/18/94 letter.
Must add rental costs to construction costs of $95,390.
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,,~ .
KINGWOOD
MANAGEMENT
~
(612) 439-7812
PROFESSIONAL REAL ESTATE MANAGEMENT
P.O. Box 2010 . Stillwater, Minnesota 55082
,
/
July 18, 1994
Nile Kriesel
City Coordinator
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Nile:
I have noticed in the papers that the City of Stillwater has been
considering expanding the City Hall, as well as other options,
because they are short of city office space. I may have a building
that could solve the shortage on a short term basis while you
consider your options.
Kingwood Management is representing Cub Foods in their attempt to
sublet the former Reed's Drug Store. As you know, the building is
located on the corner of Chestnut and Main Streets in downtown
Stillwater. Cub is still obligated under their present lease until
November 30, 1997. The space could be ready for occupancy within
a very short period of time.
The space consists of 11,440 square feet on two floors (see floor
plan attached). Proposed terms for the sublease are as follows:
Gross Rent:
To coincide with the original lease.
$4.50 per square foot
$3.83 (includes taxes, sewer, water, heat
& electricity--based on 1993 actual).
This figure does not include insurance or
repair/maintenance. The Landlord is
responsible for the maintenance of roof
and structure.
$8.33 per square foot (based on proj ecting
maintenance and insurance at 50 cents per
square foot) including heat and
electricity.
Term:
Base Rent:
Operating Costs:
The first floor is handicap assessable as are the restrooms on the
first floor. Several private offices already exist. Cub may be
willing to assist with other reasonable leasehold improvements to
ready the space for occupancy.
...
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I would like to visit with you to discuss this opportunity. I am
aware that the city has several exciting options to consider. This
highly identifiable space could afford you the time to explore the
options. I will call later in the week to make an appointment to
discuss -this option in person and provide a tour of the facility.
WO?/Akin towards the same goals,
f)~~~
Don d D. Bromen
Broker
Chief Operating Officer
enc.
The Reed Building Is located in the Historic Town of Stillwater,
Minnesota. The building is located in the heart of the downtown,
on the corner of Main & Chestnut St. which carries traffic over the
Historic Stillwater Lift Bridge crossing the beautiful St. Croix River.
The Reed Building offers 11,440 sq. ft. of space on 2 levels.
Lowell Park on the St. Croix River is just a very short walk away
and the city provides parking at the rear of the building.
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1.2
1.3
1.4
1.5
1.6
1.7
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NOTES:
Page -10-
OPTION B1
Remain on Existing Site with Administration
(See Feasibility Study - May 3, 1994)
Construction costs
A. Remodeling costs
10% construction contingency
20% project costs
Site development
Survey - testing, etc. costs
Land costs
Deduct sale of:
A. Land
B. Building
Moving costs
*1 - See Option A1
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$ *1
1., -ll ill
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Page -11-
OPTON B2
Remain on Existing Site - Administration Moves Out
Existing Facility is Remodeled
1.1 Construction costs
A. Remodeling costs
A1) Police 7,780 sf x 38.16 $ 296,885
A2) Fire Dept. 8,065 sf x 10.00 $ 80,650 *1
A3) Elevator/stair/entry N/A *2
A4) ADA requirements $ 50,000
AS) UBC energy updates $ 168,500 *3
A6) Re-roof existing building $ 51,867 *4
1.2 10% construction contingency $ 64,790
1.3 20% project costs $ 129,580
1.4 Site development N/A
e 1.5 Survey - testings, etc. costs N/A
1.6 Land costs N/A
1.7 Deduct sale of:
A. Land N/A
B. Building N/A
1.8 Moving costs N/A
1.9 Purchase existing building/site N/A
Total Project Costs: $ 842,272 *5
Add Elevator/StairfEntry: ~ 488.348
Total Project W/Elevator: $ 1,330,620
NOTES:
~
*1 - Fire Dept. expansion (ie. sf) requirements are not met. Added some
remodeling costs that were not included in original 5/3rd figures.
*2 - Did not add cost of elevator/stair/entry. This is inconsistent with
other options. However, it is doubtful you would install elevator,
etc. If required add $488,348 which includes 10% construction con-
e tingency + 20% project costs.
*3 - UBC and energy recommendations are listed on 5/3/94 original report
on page #14.
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Page -12-
*4 - Roof replacement should be completed but could be delayed.
OPTION B2 (con't)
*5 - There will be surplus space (sf) in existing City Hall as follows:
4.1)
4.2)
4.3)
Existing sf (see 5/3/94 report, page #5)
Less Police Dept. gross sf
Less existing Fire Dept. sf
23,127
( 7,780)
( 8.065)
Surplus Space:
7,282 sf
Surplus space could be used as follows:
1) Council Chambers = 1,440 sf
2) Existing Basement
No work = 5.141 sf
Total:
6,581 sf
This leaves net surplus space of 701 sf
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Page -13-
OPTON B3
New Site Near Brick and Myrtle (Old Dum~)
1.1 Construction costs
A. New construction - Police 9,336 sf x 95.30 $ 889,721
B. New construction- Fire Ball 8,065 sf x 74.75 $ 602,859 *1
1.2 10% construction contingency $ 149,258
1.3 20% project costs $ 298,516
1.4 Site development 147,909 x 2.50 $ 369,773 *2
*3
1.5 Survey - testings, etc. costs $ 30,000
1.6 Land costs (City owns) N/A
e 1.7 Deduct sale of:
A. Land N/A
B. Building N/A
1.8 Moving costs $ 30,000
1.9 Purchase existing building/site N/A
Total Project Costs: $ 2,370,127
NOTES:
*1 - Fire Department square footage does not reflect current or future
growth needs.
*2 - Cost does not include any hazardous waste clean up or soil correction
of Old Dump site.
*3 - Lowered site development costs from $3.50 to $2.50 because of larger
gross area.
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COMMERCIAL/INDUSTRIAL
INSTITUTIONAL
M.490
Police Station
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-'-.
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Costs per square foot of floor area
,. S.F. Area 7000 11000 13000 15000 17000 19000 21000 23000
EXTERIOR WALL
LF. Perimeter 240 280 303 325 354 372 397 422 447
m Umestone wtIh Concrete Bearing Walls 116,05 108.20 101.55 96.90 93.95 91.00 89.os 87.50 86.25
C Block Back-up PJConc. Frame 122.55 115.10 108.85 104.50 101.75 99.05 i7.20 95.75 94.55
-
,..
., 9O.os 86.40 84.00 81.75 1Kl.20 78.95 77.95
-
Z 101.40 i7.70 95.30 93.10 91.50 90.30 89.25
~ DecoratIve Bearing Walls 96.75 90.65 85.90 82.65 BO.45 78.45 77.05 75.95 75.00
~ Conc:teIe BIocIc PJConc. Frame 108.05 101.95 97.25 93.95 91.75 89.80 88.40 8725 86.35
. Perimeter Adf., Add or Deduct Per 100 LF. 15.65 12.15 9.95 6.45 7.30 6.45 5.1Kl 5.25 4.75
Story Hgt. Adf., Add or Deduct Per 1 Fl 2.70 2.45 2.20 2.00 1.85 1.75 1.65 1.60 1.55
For Basement, add $14.50 per square foot of basemen! area
The above costs were calculated using the basic specifications shown on the facing page. These costs should be adjusted where necessary for
design alternatives and owner's requirements. Reported completed project costs, for this type of structure, range from $ 57.25 to $151.50 per S,F,
Common additives
Description Unit $ Cost DeSCription Unit $ Cost
CELLS Prefabricated, 5'-6' wide, LOCKERS, Steel, Single tier, 60" to 72" Opening 144.207
7'-8' high, 7'-8' deep Each 7175 2 tier, 60" or 72" total Opening 81.111
ELEVATORS, Hydraulic passenger, 2 stops 5 tier, box lockers Opening 45.54
1500# capacity Each 38,200 Locker bench, lam, maple top only LF. 24
2500# capacity Each 39,400 Pedestals, steel pipe Each 37
3500# capacity Each 43,600 SAFE, Office type, 4 hour rating
EMERGENCY UGHTING, 25 watt, battery operated 30" x 18" x 18' Each 3000
Lead battery Each 355 62" x 33" x 20" Each 6200
Nickel cadmium Each 550 SHOOTING RANGE, Incl, bullet traps,
FLAGPOLES, Complete target provisions, and contois,
Aluminum, 20' high Each 1175 not incl. structural shell Each 17,100
40' high Each 3325 SMOKE DETECTORS
70' high Each 10,100 CeRing type Each 113
Fiberglass, 23' high Each 1325 Duct type Each 340
39'.5" high Each 2250 SOUND SYSTEM
59' high Each 4700 Amplifier, 250 watts Each 1275
Speaker, ceiling or wall Each 111
Trumpet Each 209
e Use Location Factors in Reference Section
170
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Fire Station, 1 Story
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Costs per square foot of ftoor area
S.F, Area
4000 4500 5000 S500 6000 6500 7000 7500
260 280 300 320 320 336 353 370
83.50 81.95 SO.75 79.75 77.45 76.55 75.95 75.30
84.35 82.80 81.55 SO.60 78.30 77.40 76.SO 76.15 75.60
76.30 75.10 74.10 73.30 71.55 7O.SO 70.35 69.85 69.40
77.35 76.10 75.10 74.35 72.55 71.85 71.40 70.85 70.45
89.45 87.65 86.20 85.05 82.30 81.30 SO.55 79.80 79.15
90.50 88.70 8725 86.10 83.35 82.30 81.55 SO.85 SO.20
10.85 9.65 8.70 7.90 725 6.70 6.20 5.00 5.40
1.35 1.30 1.25 1.20 1.10 1.10 1.05 1.05 1.00
EXTERIOR WALL
LF. Perimeter
DecoratIve
Concrete Block
Steel Joists
Precast Cone.
Steel Joists
Precast Cone.
Per 100 LF.
Umestone wIlh Concrete
Block Back-up
PerImeter AdJ., Add or Deduct
Story Hgt. AdJ., Add or Dedud
Per 1 Fl
For Basement. add S 19.15 per square foot of basement area
The above costs were calculated using the basic specifications shown on the facing page. These costs should be adjusted where necessary for
design altematives and owner's requirements. Reported completed project costs, for this' type of structure, range from $ 38,80 to $112.90 per S.F.
Common additives
Description Unit $ Cost DeSCription
APPLIANCES APPUANCES, cont.
Cooking range, 30" fre! standing Refrigerator, no frost 10-12 C~F,
1 oven Each 320.1450 14-16 C.F.
2 oven Each 780-1775 18-20 C.F.
30. built-in LOCKERS, Steel, single tier, 60" or 72"
1 oven Each 640 -1575 2 tier, 60" or 72. total
2 oven Each 1025 -1950 5 Iier, box lockers
Counter top cook lops, 4 bumer Each 296 . 655 locker bench, lam, maple top only
Microwave oven Each 168 -1825 Pedestals, steel pipe
Combination range, refrig, & sink, 30. wide Each 895.1950 SOUND SYSTEM
60" wide Each 2550 Amplifier, 250 watts
72. wide Each 2850 Speaker, ceiling or wall
Combination range refrigerator, sink Trumpet
microwave oven & icemaker Each 4325
Compactor. residential, 4.1 compaction Each 390 - 650
Dishwasher, built-in, 2 cycles Each 415 - 755
4 cycles Each 495 -1100
Garbage disposer, sink type Each 109.292
Hood for range, 2 speed, vented, 30" wide Each 168 - 490
42- wide Each 295 . 535
Unit $ Cost
Each 395 - 730
Each 600 - 1050
Each 555 - 1325
Opening 144-207
Opening 81 . 111
Opening 45-54
LF, 24
Each 37
Each 1275
Each 111
Each 209
Use LocaUon Factors in Reference Section
116
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Page -14-
OPTION C1
** Existing (Hill) **
1.1 Construction costs
A. Remodeling costs Public Works 7,000 sf x 10.00 $ 70,000 *1
B. New cost - Public Works 7,000 sf x 65.75 $ 460,250 *2
C. New construction - Parks 3,000 sf x 65.75 $ 197,250 *2
1.2 10% construction contingency $ 72,750
1.3 20% project costs $ 145,500
1.4 Site development 144,500 x 1.50 $ 216,750 *3
1.5 Survey - testings, etc. costs N/A
1.6 Land costs (City owns) N/A
1.7 Deduct sale of:
A. Land N/A
e B. Building N/A
1.8 Moving costs N/A
1.9 Purchase existing building/site N/A
Total Project Costs: $ 1,162,500 *4
NOTES:
*1 - Assumed minimal remodeling costs
*2 - Is there enough land area to allow expansion?
*3 - Lowered site development costs from $3.50 to $1.50 because of larger
gross area and because blacktop might not be required.
*4 -
Existing gross square footage of the Public Works garage
and existing Parks Building is approximately 1,500 s.f.
are approximately double existing areas. This note also
Options #C-2, C-3 and C-4.
is 7,000 s.f.
Actual needs
applies to
** Special note: Neighbors will object. **
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M.290
Garage, Repair
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Costs per square foot of floor area
"'
. S,F, Area 2000 4000 6000 10000 12000 14000 16000 18000
EXTERIOR WALL
LF. Petimeter 180 260 340 . 420 500 5BO 586 600 610
m Wood Joists 82.15 71.00 67.25 65.40 64.30 63.55 61.70 61.25 59.35
C 81.95 71.15 67.50 64.65 63.95 62.10 61.65 59,75
-
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CJ Poured Concrete Wood Joists 87.55 75.05 70.85 68.80 67.55 66.70 64.45 63.95 61.55
-
Z Steel Joists 87.95 75.45 71.25 69.20 67.95 67.10 64.85 64.35 62.00
Q Insulated Wood Frame 87.60 75.10 70.90 68.85 67.55 66.75 64.50 63.95 61.60
~ Metal Penels Steel Frame 89.65 n.15 72.90 70.85 69.60 68.80 66.50 66.00 63.60
" flerimeter AdJ.. Add or Deduct Per 100 LF. 12.65 6.30 4.20 3.15 2.55 2.10 1.80 1.60 1.40
em Story Hgt. Ad/.. Add or Deduct Per 1 Fl .90 .65 .55 .55 .50 .50 .45 .40 .35
For Basement, add $16.40 per square foot of basement area
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The above costs were calculated using the basic specifications shown on the facing page. These costs should be adjusted where necessary for
design alternatives and owner's requirements. Reported completed project costs, for this type of structure, range from $ 36.40 to $104.30 per S,F.
Common additives
Description Unit $ Cost
AIR COMPRESSORS
Electric 1-1/2 H.P., standard controls Each 3250
Dual controls Each 3475
5 H.P. 1151230 Volt, standard controls Each 4400
Dual controls Each 4625
PRODUCT DISPENSER
with vapor recovery for 6 nozzles Each 15,000
HOISTS, Single post
8000# cap., swivel arm Each 5925
Two post, adjustable frames, 11,000# cap. Each 7625
24,000# cap. Each 11,400
7500# Frame support Each 6700
Four post, roll on ramp Each 6300
LOCKERS, Steel, single tier, 60" or 72" Opening 144 - 207
2 tier, 60" or 72" total Opening 81-111
5 tier, box lockers Opening 45 - 54
Locker bench, lam, maple top only LF, 24
Pedestals, steel pipe Each 37
LUBE EQUIPMENT
3 reef type, with pumps, no piping Each 7400
SPRAY PAINTING BOOTH, 26' long, complete Each 12,200
e Use LocatIon Factors in Reference Section
130
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Page -15-
OPTION C2
Existing (City Hall)
1.1 Construction costs
A. Remodeling costs of existing
Fire Hall for the Public Works 8,065 sf x 10.00 $ 80,650
B. New construction-Public Works 5,935 sf x 65.75 $ 390,226
C. Remodeling costs-Parks
(existing) 3,000 sf x 10.00 $ 30,000 *1
D. Elevator/stair/entry N/A *2
E. ADA requirements $ 50,000
F. UBC and energy updates $ 168,500 *3
G. Re-roof existing building $ 51,867 *4
1.2 10% construction contingency $ 77,124
1.3 20% project costs $ 154,248
1.4 Site development N/A
e 1.5 Survey - testings, etc. costs N/A
1.6 Land costs N/A
1.7 Deduct sale of:
A. Parks Building - Lily Lake House (allowance) ($ 75,000)
B. Public Works Building (allowance) ($ 250,000)
1.8 Moving costs $ 30,000
1.9 Purchase existing building/site NIA
$ 707,615 *5
$ 1,195,963 *6
NOTES:
*1 - Assumed Parks will use existing offices and existing Police garage.
*2 - Did not add cost of elevator/stair/entry. This is an inconsistent
with the other options. However, it is doubtful you would install
elevator, etc. If required, add $488,348 which includes 10%
construction contingency + 20% project costs.
. *3 - UBC and energy recommendations are listed on 5/3/94 original report
on page #14.
*4 - Roof replacement should be completed but could be delayed.
. ."
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Page -16-
OPTION C2 (con't)
*5 - There will be surplus space (sf) in existing City Hall as follows:
5.1) Existing sf (see 5/3/94 report, page #5) 23,127
5.2) Less Parks remodeled area ( 3,000)
5.3) Less Fire Dept. sf - remodeled for Public Works ( 8.065)
Net Surplus Space:
12,062
*6 - If you left Administration at existing City Hall (ie. 7,290 sf) you
would have surplus sf of 4,772 (ie. 12,062 less 7,290 = 4,772).
However, you must add $488,348 (see Note #2) for the elevator, etc.
for a total cost of $1,195,963.
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. ,,-.,
-
1.1
1.2
1.3
1.4
1.5
1.6
1.7
e 1.8
1.9
NOTES:
Page -17-
OPTION C3
Industrial Site (Brine/Armory)
Construction costs
A. Public Works
B. Parks
14,000 sf @ 65.95
3,000 sf @ 65.95
$ 923,300
$ 197,850
$ 112,115
$ 224,230
$ 361,250 *1
$ 30,000
N/A
($ 75,000)
($ 250,000)
$ 30,000
N/A
$ 1,553,745
*1 - Lowered site development costs from $3.50 to $2.50 because of larger
gross area.
e
10% construction contingency
20% project costs
Site development
144,500 sf x 2.50
Survey - testings, etc. costs
Land costs (City owned)
Deduct sale of:
A. Parks Building - Lily Lake House (allowance)
B. Public Works Building (allowance)
Moving costs
Purchase existing building/site
Total Project Costs:
,4 I J' ...-
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1.1
1.2
1.3
1.4
1.5
1.6
1.7
e
1.8
1.9
NOTES:
Page -18-
OPTION C4
New Site West of Town
Construction costs
A. Public Works
B. Parks
14,000 sf @ 65.95
3,000 sf @ 65,95
$
$
$
$
$
$
$
923,300
197,850
112,115
224,230
397,375 *1
10% construction contingency
20% project costs
Site development
144,500 sf x 2.75
30,000
217,500
75,000)
250,000)
30,000
N/A
$ 1,807,370
($
{$
$
*1 - Added $.25/sf to site development over Option C3 because you have
more site stripping.
e
Survey - testings, etc. costs
Land costs (approx. 5 acres 217,500 x 1.00)
Deduct sale of:
A. Parks Building - Lily Lake House (allowance)
B. Public Works Building (allowance)
Moving costs
Purchase existing building/site
Total Project Costs:
. ~
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Page -19-
CONCLUSION
The City should decide on no more than two (2) options from each of the
Option A - B - C for further study.
C Options (Parks and Public Works) is a separate issue and is not tied to
A & B Options except for Option C2.
Option At is the only current option that has all the Departments except
for Public Works/Parks at one location. Therefore, you must add your
Option A choice and your Option B choice and compare that total with
Option At. We did not'include the cost of a new City Hall with all the
Departments except for Public Works at one location. We would estimate
that cost to be $3,573,236. This is higher than the 5/3/94 reported new
City Hall cost of $3,261,210. The reason for the change in cost is as
follows:
e
1. 5/3rd figure compared new City Hall costs to the remodeling/
new cost at City Hall. However, we failed to include the
Fire Hall square footage. This added $812,026 (ie. con-
struction + 10% construction contingency + 20% project costs).
~
I
2. Deduct sale of existing City Hall. Deduct (allowance)
$500,000.
All of the Quoted costs are preliminar~ conceptual costs. There are many
variables that can chan~e these costs.
As we stated in our introduction these costs can very by 10% to 15%.
These costs are based on current construction and market costs. If the
project is delayed until 1995 you must add 5% to 10%.
If you have any questions, call Dick Olsen at 439-5410.
-
STILLWATER CITY CO~
.. MINUTES -1'A
., REGULAR MEETING July 5, 1994 ~a;.-;" 4:30 p,m,
1//", /',
"{-/ :1,."
The Meeting was called to order by Mayor Hooley. <,)."
',) /~.
(),~Ilt ~.".
r .-
Present: Councilmembers Bodlovick, Kimble, Zoller, and Mtaipc."Hooley
v ,r'}
....;./;."';>."
Absent: Councilmember Cummings 'it:
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Comm, Dev, Director Russell
City Engineer Eckles
Asst. Fire Chief Stevensen
Police Chief Beberg
City Clerk Weldon
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Bob Medcraft
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. 1993 Financial Report - Chuck Thell. McGladry & Pullen
This item will be continued to the meeting of July 19, 1994.
STAFF REPORTS
1, Finance Director - No Report,
2, Police Chief -
Chief Beberg reported on a crew filming a commercial in Lowell Park on July 8. He also
updated Council on the Fourth of July Fireworks event, and the rock slide which occurred
on July 1,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to bill the blasting
contractor for expenses resulting from the rock slide on July 1 which was caused by the blasting,
All in favor.
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the
purchase of two new radar units for the Police Department at a cost of $4,935,65, All in favor,
e
Stillwater City Council Minutes
Regular Meeting
July 5, 1994
e
Motion by Cpuncilmember Bodlovick, seconded by Councilmember Kimble to approve the Police
Chief's request for additional office help on a three-month trial basis. All in favor,
3, Public Works Director - No Report.
4. Community Dev. Director - No Report.
5. Parks & Recreation - No Report,
6, City Engineer -
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution employing C.M. Wilson and Christopher Diethert part-time in the Parks
Department. (Resolution No. 94-159)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
Mr. Eckles updated Council on the asbestos study of City Hall, the drainage situation at
Highlands of Stillwater, the washout on Myrtle Street, and the sewer gas odor downtown,
7. Consulting Engineer - No Report.
8. City Clerk - No Report,
9. Fire Chief -
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the
appropriate resolution approving the promotion of William Peltier to Captain and Stuart Glaser
to Lieutenant, effective July 1, 1994, (Resolution No. 94-160)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley.
Nays - None
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the
expenditure of $2,025 for Firefighter training. All in favor,
10, Building Official - No Report.
11. City Attorney - No Report.
2
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Stillwater City Council Minutes
Regular Meeting
July 5, 1994
12. City Coordinator - No Report.
OTHER BUSINESS
Bob Medcraft oflsland World Productions updated Council on the filming of a movie in
Stillwater.
RECESS
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to recess the meeting
until 7:00 p.m. All in favor.
MAYOR
ATTEST:
CITY CLERK
Resolutions:
No. 94-159 - Employing C.M. Wilson and Christopher Diethert in the Parks Dept.
No, 94-160 - Promoting Bill Peltier and Stuart Glaser in the Fire Dept.
3
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RECESSED MEETING
STILL WATER CITY COUNCIL
MINUTES
July 5, 1994
7:00 p.m.
The Meeting was called to order by Mayor Hooley.
Present:
Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Absent:
Councilmember Cummings
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Consulting Engineer Moore
Planning Commission Chairman Fontaine
City Clerk Weldon
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Howard Lieberman, Mary Schulte, Sue Jacoby, Duane Hubbs,
Chuck Dougherty, Leonard Kirscht, Patrick Pel string, Dave
Harvieux, Konrad Koosman, Dave Brekke, Tony Zanko
APPROVAL OF MINUTES
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the
minutes of the regular meeting of June 21, 1994, All in favor,
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1, Charter Commission
Stillwater Charter Commission member Howard Lieberman met with Council to discuss
the reappointment of three members whose terms have expired,
Motion by Councilmember Kimble to approve the reappointment of John Tunheim, Laurie Maher,
and Richard Slivik to the Charter Commission. Motion died for lack of a second,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table the issue of
Charter Commission reappointments until the July 19 meeting, All in favor,
2. Richard Kilty - City Parking Lot
Richard Kilty, 118 W, Oak Street, asked about the completion date for the City parking
lot on Pine and Third Streets, City Engineer Eckles responded that the project should be
completed by July 8. Mr. Kilty also questioned the City's ability to maintain the parking
lot.
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Stillwater City Council Minutes
Recessed Meeting
July 5, 1994
e
3. Howard Lieberman - Hos?ital Parking Lot
Howard Lieberman asked about the hospital parking lot landscaping,
4. Solid Waste Advisory Committee - Tim Schmolke
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to continue the Solid
Waste Advisory Committee update to the July 19, 1994, meeting, All in favor,
5. Stillwater Ward Network - Mary Schulte
Mary Schulte updated Council on the Stillwater Ward Network. The Ward Network is
requesting more citizen involvement in the comprehensive planning process.
Motion by Councilmember Zoller, seconded by Councilmember Kimble to direct Staff to work
with the Stillwater Ward Network to set a time frame for citizen involvement in the
Comprehensive Planning process, All in favor.
6. Abbott Paint Company - Sue Jacoby
Sue Jacoby, Abbott Point Company, requested a variance to the sign ordinance for a
three-foot lighted sign for their store at 1672 South Greeley Street.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct the request
by Abbott Paint and Carpet Company for a variance to the sign ordinance be brought before the
Planning Commission at the meeting of July 11, 1994. All in favor,
7, St. Croix Preservation Company
Duane Hubbs, St. Croix Preservation Company, updated Council on the progress of the
renovation of the Lumberman's Exchange Building for a lodging and conference facility,
Leonard Kirscht and Patrick Pelstring, Public Resource Group, Inc., updated Council on
a proposed financing package for the project which would require TIF assistance and a
state grant.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct staff to
work with the St. Croix Preservation Company on preparation of the application for the State
Economic Recovery Grant and the redevelopment contract. All in favor.
(Council recessed for five minutes and reconvened at 9:00 p.m.)
2
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Stillwater City Council Minutes
Recessed Meeting
July 5, 1994
PUBLIC HEARINGS
1. Case No. SUB/94-18, This is the day and time for the continuation of the public hearing
to consider a preliminary plat approval for a subdivision of a 3.46 acre parcel of property
into 3 lots of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq, ft. The property is located south
and east of Green Twig Way in the RA, Single Family Residential District. Janet and
Richard Kutz, applicants.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and
notices mailed to affected property owners.
Community Development Director Russell presented background on the case, Council
heard the case on June 7, 1994, and requested additional information.
Dave Harvieux, 1172 Parkwood Lane, realtor representing the Kutzes, introduced Konrad
Koosmann, district manager for Washington County Soil and Water Conservation District.
Mr. Koosmann stated he reviewed the report prepared by Tim Fredbo, who is on vacation.
He explained how the wetland delineation wa~ determined by Mr, Fredbo, and stated they
are willing to meet with the Corps of Engineers to resolve the delineation discrepancies,
He does not feel the discrepancy will have a bearing on the end result.
David Brekke, 645 Eagle Ridge Trail, stated that this case could be appealed according
to the Board of Water and Soil Resources Wetland Conservation Act, which would invoke
a technical evaluation panel.
Mr. Koosman stated that a technical panel can only be called by the local governing unit,
which would be the City of Stillwater.
Dave Vessac suggested that the City purchase this area for preservation,
Dave Harvieux stated that the application meets zoning ordinance requirements,
Tony Zanko, 520 Eagle Ridge Trail, stated his concern about fill being brought in and
possible damage to Eagle Ridge Trail. He was also concerned about protection of the
walking trail. Mr. Harvieux stated that the improvements proposed will assist in erosion
control. He also stated that the walking trail will be protected,
Barry Stack, surveyor, stated that the City owns the outlot, and the roadway will be
constructed to incorporate the walkway the City intends to develop,
Mayor Hooley closed the public hearing,
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Recessed Meeting
July 5, 1994
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City Attorney Magnuson advised that the request appears to have met the subdivision
requirements,
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to send a letter to the
Corps of Engineers requesting their participation in a final delineation report on Case No,
SUB/94-18 and to continue the public hearing to July 19, 1994. All in favor.
2. Case No, SUB/94-29, This is the day and time for the public hearing to consider a
preliminary plat approval for a minor subdivision of Lots 1, 4 and 5, Staples and May Addition
(22,500 sq. ft.), into two lots of 11,250 sq. ft. The property is located at N. Everett Street in the
RB, Two Family Residential District. William Conley, applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and
notices mailed to affected property owners,
Community Development Director Russell explained the request and the three conditions
of approval. Planning Commission Chairman Fontaine reported that the Planning
Commission approved the request.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution approving the request for a minor subdivision of Lots 1,4 and 5, Staples
and May Addition into two lots of 11,250 sq. ft located at North Everett Street. (Resolution No,
94-161)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
3. Case No, SUB/94-27. This is the day and time for the public hearing to consider a
preliminary plat approval for a minor subdivision of a 51,884 sq.ft. (1.2 acres) lot into
three lots of 13,475 sq.ft" 16,469 sq.ft, and 21,900 sq,ft, The property is located on
Gilbert Court in the RA, Single Family Residential District. Steve Fiterman, applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and
notices mailed to affected property owners,
Mr. Russell reported that this item was heard by the Planning Commission and approved
with three conditions. The developer has requested a continuance of the hearing.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to continue Case No,
SUB/94-27 to July 19, 1994, All in favor,
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UNFINISHED BUSINESS
1. Update: Comprehensive Plan ward meetings and Joint Task Force progress.
Mr. Russell updated Council on the Comprehensive Plan ward meetings and Joint Task
Force progress.
2, Resolution: Approve Final Plat. Highlands of Stillwater. 6th Addition. Steve Fiterman
Ground Development. Case No. SUB/94-26,
Council discussed drainage issues with City Staff. City Engineer Eckles stated that
progress is being made toward resolving the drainage problems in Additions 1-5.. City
Attorney Magnuson stated that the drainage problems occurred in the first five additions,
and this is a separate plat. City Coordinator Kriesel stated that all subdivision code
requirements for the sixth addition appear to have been met.
The developer, Steve Fiterman, stated the swail has been rebuilt. He also stated that much
of the drainage is from school district property.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to adopt the appropriate
resolution approving the final plat, Highlands of Stillwater, 6th Addition, Steve Fiterman Ground
Development, Case No. SUB/94-26. (Resolution No. 94-162)
Ayes - Councilmembers Bodlovick, Kimble, Zoller and Mayor Hooley
Nays - None
Motion by Councilmem1?er Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution receiving the report and ordering the improvement, preparation of plans
and specifications and authorizing advertisement of bids for 1.1. 306, Highlands of Stillwater, 6th
Addition. (Resolution No. 94-163)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
3, Resolution: Approve Change Order. SE Area Sanitary Sewer. 1.1. 285. Addition of Water
Service to QUarry Lane.
Consulting Engineer Moore explained the change order request. The change order is not
complete and Council took no action.
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4, Resoluti!Jn: Order preparation of Feasibility Report - Myrtle Street Concrete Pavement
Rehabilitation. L.I. 307,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution ordering preparation of feasibility report for the Myrtle Street Concrete
Pavement Rehabilitation, L.I. 307, (Resolution No, 94-164)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
5. Resolution: Receive Feasibility Report and Order Public Hearing: - Myrtle Street Concrete
Pavement Rehabilitation. L.I. 307,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution receiving the Feasibility Report and Ordering the Public Hearing for the
Myrtle Street Concrete Pavement Rehabilitation, L.I. 307. (Resolution No. 94-165)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
6, Resolution: Approve Agreement with Washington County for collection of solid waste
management service charge,
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to table approval of
the agreement with Washington County for collection of solid waste management service charge
until July 19, 1994, All in favor.
NEW BUSINESS
1, Appeal of assessed taxes - Curve Crest Properties II
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to continue the
appeal of assessed taxes by Curve Crest Properties II to the July 19, 1994 meeting, All in favor.
2, Resolution: Approve Curbside Recycling Grant Agreement with Washington County,
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the
appropriate resolution approving the Curbside Recycling Grant Agreement with Washington
County. (Resolution No. 94-166)
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Ayes - COUl}cilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
CONSENT AGENDA
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the
appropriate resolution approving the consent agenda for July 5, 1995, including the following:
1. Directing the Payment of Bills (Resolution No, 94-158)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
2. Request to hang banner - American Assoc. of Univ. Women for Valley Antique Show and
Hope House for Summer Music & Art~ Festival.
STAFF REPORTS
Update on City Hall Proiect
City Coordinator Kriesel updated Council on the City Hall project.
COMMUNICATIONS/REOUESTS
1, Croixwood Condominium Association - Sewer billing,
City Coordinator Kriesel discussed the sewer charge ordinance and explained the
discrepancies in billing rates between one and two family dwellings and multi-family
dwellings. Jack Jewell, resident of Croixwood Condominiums addressed the issue.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to have a first
reading of an ordinance amending the ordinance establishing sewer charges. All in favor.
2. Minnesota- Wisconsin Boundary Area Commission - Stillwater-Houlton Bridge Project.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct the
Community Development Director to provide the Minnesota-Wisconsin Boundary Area
Commission with the City's preference as previously stated regarding the Stillwater-Houlton
Bridge Project. All in favor,
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Recessed Meeting
July 5, 1994
STAFF REPORTS (Continued)
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Wage Increase for Leo Miller
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution approving a wage increase to $12,50 per hour effective July 1, 1994 for
the Code Enforcement Officer. (Resolution No. 94-167)
Ayes - Councilmembers Bodlovick, Kimble, Zoller, and Mayor Hooley
Nays - None
ADJOURNMENT
Motion by Councilmember Kimble, seconded by Councilmember Zoller to adjourn the meeting
at 10:45 p.m. All in favor.
MAYOR
ATTEST:
CITY CLERK
Resolutions:
No, 94-158 - Directing Payment of Bills
No, 94-161 - Approve preliminary plat, SUB/94-29
No, 94-162 - Approve final plat, Highlands 6th Add" SUB/94-26
No. 94-163 - Receive report, order improvement, plans and specs, L.I.306,
No. 94-164 - Order feasibility report for Myrtle S1. Concrete Rehab., L.I. 307
No, 94-165 - Receive report, order Public Hearing, L.I. 307
No, 94-166 - Curbside Recycling Grant Agreement with Wash. Co.
No, 94-167 - Approving wage increase for Leo Miller
Submitted by:
Shelly Schaubach
Recording Secretary
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STILL WATER CITY COUNCIL
MINUTES
REGULAR MEETING
July 19, 1994
7:00 p.m,
The meeting was called to order by Mayor Hooley.
Present:
Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Consulting Engineer Moore
Comm. Dev. Director Russell
Planning Commission Chairman Fontaine
City Clerk Weldon
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Ed Cain, Cassandra Tuenge, Jan Bailey, Don Valsvik, Tim Old, John
Daugherty, Rick Wells, Richard Kilty
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Cassandra Tuenge, 1994 Miss Minnesota American Pre-Teen.
Cassandra Tuenge stated she is available for parades, speaking engagements, or other
volunteer activities,
2. Jan Bailey, 786 Eagle Ridge Trail.
Jan Bailey stated water problems have existed on their property since the spring of 1990,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct staff to
complete the drainage work at 786 Eagle Ridge Trail as a priority item and report back at the
August 2 meeting. All in favor.
3, Don Valsvik, Charter Commission.
Don Valsvik, representative for the Charter Commission, requested that the three members
whose terms have expired be reappointed to the Commission.
Motion by Councilmember Zoller, seconded by Councilmember Bodlovick to accept applications
for Charter Commission membership for one week and to make appointments to the Commission
on August 2, 1994, Ayes - 3; Nays - 2, Councilmembers Kimble and Cummings,
Stillwater City Council Minutes
Regular Meeting
July 19, 1994
4, John Dal,lgherty - National Park Service.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to approve the request
by the National Park Service to place a zebra mussel rinsing station along Lowell Park. All in
favor.
5. Rick Wells, Woodbury.
Rick Wells proposed a recreation center at the Cub Foods store which will be vacated this
fall. Council suggested he meet with the members of the ice arena task force and the
Parks and Recreation Commission.
6. Ed Cain - Update on Levee Wall.
Ed Cain updated Council on the estimated' added costs of the levee wall repair.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution authorizing Ed Cain to represent Stillwater before Congress for additional
funding for the levee wall repair, (Resolution No. 94-169)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
7, 1993 Financial Report - Chuck Thell, McGladrey & Pullen.
Chuck Thell, McGladrey & Pullen presented the 1993 Financial Report.
(Council recessed for 10 minutes and reconvened at 8:30 p,m,)
STAFF REPORTS
1, Community Development Director -
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to set a special
meeting on Tuesday, August 9, 1994 at 4:30 p,m. to discuss the financing package for the
downtown hotel development. All in favor,
2, City En~ineer -
Motion by Councilmember Kimble, seconded by Councilmember Cummings to advertise for bids
for the seal coating project. All in favor,
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3, Consulting Engineer -
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the
appropriate resolution awarding the bid for 1994 street projects to Tower Asphalt for
$671,412,05, contingent upon state aid approval. (Resolution No, 94-174)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the
appropriate resolution approving plans and ordering advertisement for bids for West Orleans
Street improvements. (Resolution No. 94-170)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
UNFINISHED BUSINESS
1. Case No. SUB/94-18, This is the day and time for the continuation of the public hearing
to consider a preliminary plat approval for a subdivision of a 3.46 acre parcel of property
into 3 lots of 42,322 sq, ft" 39,121 sq. ft, and 67,785 sq, ft. The property is located south
and east of Green Twig Way in the RA, Single Family Residential District. Janet and
Richard Kutz, applicants,
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and
notices mailed to affected property owners,
Community Development Director Russell reviewed the project.
Greg Norgaard, 380 Wildwood Court, asked that the City consider purchasing the property
for open space.
Todd King, 210 Wildwood Court, asked that the City deny the request.
Tony Zanko, 540 Eagle Ridge Trail, stated that all design work should be complete before
City approval.
Mr, Russell stated that the proposal meets all City zoning requirements. City Engineer
Eckles stated that following plat approval, a feasibility study must be done,
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July 19, 1994
Dav~ Harvieux, representing the applicants, stated that all requirements have been met and
the applicants have agreed to new conditions of approval.
Mayor Hooley closed the public hearing,
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to approve the
preliminary plat for a subdivision with nine conditions as amended, Case No. SUB/94-18. Ayes-
4; Nays - 1, Councilmember Cummings,
2, Case No, SUB/94-27, This is the day and time for the continuation of the public hearing
to consider a preliminary plat approval for a minor subdivision of a 51,884 sq. ft, (1.2
acres) lot into three lots of 13,475 sq. ft" 16,469 sq. ft. and 21,900 sq. ft, The property
is located on Gilbert Court in the RA, Single Family Residential District. Steve Fiterman,
applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and
notices mailed to affected property owners,
This case will be continued to August 2, 1994, at the request of the applicant.
UNFINISHED BUSINESS
1. Consideration of revised Park Dedication Policy
Motion by Councilmember cummings, seconded by Councilmember Kimble to adopt the
appropriate resolution approving the revised Park Dedication Policy as presented, (Resolution
No. 94-171)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
2. Revised Comprehensive Work Program
Mr. Russell reviewed the revised schedule,
Denise Simon, 2566 Hawthorne, representing the Ward Network, stated that the Network
was formed in order to have more citizen input into the Comprehensive Plan,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the
change in the Comprehensive Plan program schedule as presented by staff and to authorize staff
to provide assistance in copying to the Ward Network. All in favor.
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3. Resolution: Approve Agreement with Washington County for collection of solid waste
management service charge.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to table the
agreement with Washington County for collection of solid waste management service charge,
All in favor,
4. Second Reading: Ordinance amending sewer billing.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to have a second
reading of an ordinance amending sewer billing effective July 1, 1994. (Ordinance No. 790)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley.
Nays - None
5. Second Reading: Ordinance requiring as-built survey.
Motion by Councilmember Zoller, seconded by Councilmember Kimble to have a second reading
of an ordinance requiring an as-built survey for all new building construction, (Ordinance No.
791)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
6. Second Reading: Fence Ordinance,
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to have a second
reading of an ordinance regulating the construction, placement, height, nature and extent of
fences, with a $25 fee and permits issued by the Planning Department. (Ordinance No, 792)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
NEW BUSINESS
1. Appeal of assessed taxes - Curve Crest Properties II
Kevin Shoeberg, attorney for Curve Crest Properties II, explained the request for
reduction of assessed taxes.
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Regular Meeting
July 19, 1994
Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct the City
Attorney to prepare an agreement with Curve Crest Properties II for reduction of assessed taxes.
All in favor.
2. Consideration of possible AQuaTheatre development downtown.
Steve Erban and McCrae Anderson presented a proposal for an AquaTheatre downtown,
3, Set date for workshop meeting on City Hall building proiect.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to set a workshop
meeting for Tuesday, August 2, 1994, at 4:30 p,m. on the City Hall building project. All in
favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDA nONS (Continued)
1. Jim Blichfeldt, Blichfeldt Realty & Builders, presented a request to the City to forgive
assessments on lots in the Forest Ridge Addition,
Motion by Councilmember Kimble, seconded by Councilmember Cummings to table Blichfeldt
Realty's request until the August 2, 1994 meeting. All in favor.
CONSENT AGENDA
Motion by Councilmember Kimble, seconded by Councilmember Zoller to adopt the appropriate
resolution approving the consent agenda for July 19, 1994, including the following:
1. Resolution: Directing Payment of Bills. (Resolution No, 94-168)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
2. Contractor's Licenses.
3, Utility bill adjustments.
4, Approval: Submit claim of William Roth to insurance carrier.
S, Authorization to correct variance language,
COMMUNICATIONS/REOUESTS
1. St. Croix Custom Cruises, - No action taken,
2, Dennis & Phyllis Sullivan - Street conditions. - No action taken.
3. Village of North Hudson - Noise control on river. - No action taken.
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STAFF REPORTS
1. City Coordinator -
Motion by Councilmember Cummings, seconded by Councilmember Kimble to approve the
request by the St. Croix Area United Way to use Lowell Park on Saturday, September 10 for the
"Colors of Love" Family Fun Fair and campaign kick-off, All in favor.
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve
renewal of the preventive maintenance agreement for the heating and air conditioning systems
with Equipment Supply Inc, for $48 per year, All in favor,
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve the
fire contracts with Grant Township, May Township, and Stillwater Township as recommended
by the Finance Director. All in favor.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the temporary employment of Byrdie Beberg as
clerk/typist at $10.40 per hour for 67 days. (Resolution No. 94-172)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve the
employment of Bradley Allen as temporary secretary/dispatcher at $12,26 per hour for 67 days.
(Resolution No. 94-173)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
Motion by Councilmember Kimble, seconded by Councilmember Cummings to accept the offer
by the Stillwater American Legion to place and remove the American flags in the Downtown
area, All in favor.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to refer the request by
Judy Gulden to acquire public kiosks downtown to the Community Development Director. All
in favor.
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ADJOURNMENT
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adjourn the
meeting at 11 :25 p.m. All in favor.
MAYOR
ATTEST:
CITY CLERK
Resolutions:
No, 94-168 - Directing payment of bills
No. 94-169 - Authorizing Ed Cain to represent Stillwater before Congress
No, 94-170 - Approving plans, advertising for bids, West Orleans Street
No. 94-171 - Approving revised Park Dedication Policy
No. 94-172 - approving Byrdie Beberg as temporary part-time clerk/typist
No, 94-173 - Approving Bradley allen as temporary part-time secretary/dispatcher
No. 94-174 - Awarding bid to Tower Asphalt
Submitted by:
Shelly Schaubach
Recording Secretary
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July 25, .1994
Dear Honorable Mayor Hooley and Council Members:
Enclosed you will find a proposal for a Stillwater Area Citizens Open
Space Committee. Included with this proposal is a letter of support and
copies of overhead displays we have prepared for the August 2nd Stillwater
City Council Meeting.
We appreciate the opportunity to share this information and update you on
the work cOI?pleted th.us far. We look for:v~rd to f~rmal!y incoIl\orating
a representative commIttee to pursue the mISSIOn outlIned III the open" space
proposal.
Respectfully yours,
? fJJ~
~~U.~
;}4cL (.1 h~
-#-113~
Open Space Steering Committee
Corey Mohan
Barb Rosamilia
Debra R.F. Irvine
John Baer
Enclosures
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Date: July 11, 1994
PROPOSAL TO ESTABLISH A CITIZEN OPEN SPACE COMMllTEE FOR THE
STILLWATER AREA
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I. Why Is A Citizen Group Needed?
According to a survey conducted by the City of Stillwater, the most
important planning issue to the citizens of this area is the preservation
of open space and natural areas, Due to increased pressure to
develop remaining open areas, ravines being an example, people
are feeling a sense of urgency to protect these natural areas and
maintain the character of the Stillwater area. In just one weekend, a
steering committee of citizens concerned about preserving open
space, secured approximately 200 signatures from Stillwater area
residents indicating their interest in establishing a citizen open space
committee.
This is an opportune time to inventory and identify significant natural
areas that deserve permanent protection. While City council
members and staff are charged with looking at the broader picture
of how this area will evolve and grow, an open space committee
would be able to focus on the specific tasks of identifying potential
and existing open spaces within the city and planning area and
make recommendations to the Council and Stillwater Township
Board, This would demonstrate that the City and Township welcome
broad citizen participation to achieve a better decision for the
community-one that will have support and commitment over time,
A sense of community pride would exist among citizens in knowing
that they are making a difference.
II. What Is a possible definition of Open Space?
Open Space may be defined as undeveloped lands or natural
landscape features with scenic, esthetic, or conservation value,
including woodlands, grasslands, ravines, and wetlands, intended to
be preserved in their natural undeveloped state,
III. What would be the mission and role of the Stillwater Area Open Space
Citizen Committee?
The mission of the Committee is to advise and assist the Stillwater City
Council and the Stillwater Township Board in the identification,
acquisition and preservation of key undeveloped spaces, and to
assure the Stillwater area retains its unique character while
continuing to grow and develop,
The role of the Committee would be to:
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a. insure fair representation from the area,
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b, establish rating criteria and gather information about
available open space,
c, advise the City Council and Township Board on what natural
areas need protection,
IV. Development and Preservation: Are they compatible?
By establishing criteria for evaluating natural areas, some parcels will
score high for the need to preserve while others will score low,
Lower ratings indicate those parcels more suitable for commercial or
residential growth. A fair accurate assessment insures land will be
available for both types of uses,
V. City of Stillwater and Stillwater Township/ A Model of Cooperation
An Open Space Committee representing both jurisdictions
acknowledges our mutual dependence. Commerce, recreation,
education, culture, and the environment are shared by residents of
our entire community regardless of governmental boundaries. A
joint effort now to identify those natural areas that define our
community1s character would demonstrate our commitment to
future generations, Open space is difficult to retain but nearly
impossible to recover.
VI. What is the position of the Open Space Committee on annexation?
The Committee would take a neutral stand on annexation issues.
They would assist the Township and City in their common interest to
identify and protect significant natural areas. The Committee would
represent citizens from the City and the Township to work
cooperatively on the task,
VII. What is the next step?
The steering committee request that the City of Stillwater and
Stillwater Township approve this proposal immediatelv and begin the
process of forming a citizen committee to inventory open space in
the planning area before the Comprehensive Plan is completed, It is
the recommendation of the steering committee that the Citizen
Open Space Committee have equal representation from the
Township and the City, and that a cooperative agreement be
established regarding their task,
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STILLWATER TOWNSHIP
Box 117
Stillwater, Minnesota 55082
-
July 19, 1994
Mr. Corey Mohan
1112 South 2nd Street
Stillwater, MN 55082
TO WHOM IT MAY CONCERN,
At the Town Board Meeting of July 14r 1994, the Stillwater
Town Board Supervisors passed a motion supporting the establishment
of an OPEN SPACE COMMITTEE for the Stillwater Area as presented by
Corey Mohan and recommended by the Stillwater Township Planning
Commission. This committee would be made up of both Township
and City Representatives.
Sincerely Yours,
() r. \) Y, r. J J\.
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Pat Bantli
Stillwater Township Clerk
PB!kn
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Why?
To maintain the character of the community
Open space is a signature of a good quality
of life that is difficult to retain, but nearly
impossible to recover.
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Open Space
Open Space is defined as undeveloped lands or
natural landscape features with scenic, esthetic, or
conservation value, including woodlands, grasslands,
and wetlands, intended to be preserved in their
natural undeveloped state.
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Mission Statement
The mission of the Committee is to advise
and assist the Stillwater City Council and
the Stillwater Township Board in the
identification, acquisition and preservation
of key undeveloped spaces, and to assure
the Stillwater area retains its unique
character while continuing to grow and
develop.
The role of the Committee would be to:
*** insure fair representation from the
area;
*** establish rating criteria and gather
information about available open
space;
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*** advise the City Council and the
Township Board on which natural
areas need protection.
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Development and Preservation:
Are they compatible?
By establishing criteria for evaluating
natural areas, some parcels will score high
for the need to preserve while others will
score low. Lower ratings indicate those
parcels more suitable for commercial or
residential growth. A fair accurate
assessment insures land will be available for
both types of uses.
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City of Stillwater
and
Stillwater Township
A Model of Cooperation
An Open Space Committee representing
botp. jurisdictions acknowledges our mutual
dependence. Commerce, recreation,
education, culture, and the environment are
shared by .residents of our entire community
regardless of governmental boundaries. A
joint effort now to identify those natural
areas that define our community's character
would demonstrate our commitment to
future generations. Open space is difficult
to retain but nearly impossible to recover.
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Criteria Categories
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Location
CorridorlLinkage (\Vildlife or Trails)
Population Density of Area Surrounding
Type of Habitat .
Esthetic Value
Ecological Factors
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Unique Natural Resources
Necessity of Public Action for Preservation
Harmony with Current City Comprehensive Land Use Plan
Special Opportunities
Public Ac~ess
Multiple Open Space Use .
Suitability for Trails
Maintenance Issues
Community Participation
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Quality of Study
Attention to Detail
Accuracy ,
Fairness
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TO:
Mayor Hooley, City of Stillwater
Members of Stillwater City Council
FROM:
Julie Prokop, President
Sunburst Gymnastics Academy Inc.
DATE:
July 28, 1994
RE:
Landlord/Owner's non-compliance of set deadlines as stated in Special
Use Permit SUP 92-49, approved October 6, 1992, 1709 S. Greeley Street,
Stillwater.
This is a formal complaint regarding the Special Use Permit which permits our business to operate
at above location. The conditions of approval set forth in the Special Use Permit stated that certain
fmal site improvements were to be completed by June 30; 1994. OwnerILandlord Ray Kennedy,
DBA Kennedy Builders, 1200 Nightingale Blvd., Stillwater, has neither followed through on the
timelines listed in the Special Use Permit nor has acted upon any of the final site improvements to
date.
We propose the following actions be taken by the council:
1. Temporary suspension of the Special Use Permit thru August 22, 1994.
2. Special Use Permit revoked if the following partial list of final site improvements
as stated in the Special Use Permit are not completed by August 22, 1994.
A) Paving of driveway and parking area.
B) Curbing to control drainage as needed.
C) Final lighting of parking lot.
D) The parking lot shall be marked.
3. In addition, we request that all remaining fmal site improvements as listed in the
Special Use Permit be completed by September 6, 1994 or the City revoke the Special
Use Permit SUP 92~49.
It is the intention and desire of Sunburst Gymnastics Academy to continue to offer a quality
program within the City of Stillwater, Our business depends on the promises made in the Special
Use Permit. We feel the City of Stillwater was more than considerate offering an 18 month grace
period for improvements on the property to be completed. Because of this extended time period,
Sunburst Academy assumed that all the conditions for approval would have been easily met.
We respectfully ask for your favorable action on this complaint. We feel that failure to do so
ould continue to adversely affect our business.
Julie Prokop
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cc: Scott Martin Esq.
Ray Kennedy
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INTERIM OCCUPANCY AGREEMENT
41 WHEREAS the parties hereto have signed a Letter of Intent
dated August! 12, 1992, pertaining to rental of prope~ty at 1709
South Gr~eley street, stillwater, Washington County, M1nnesota;
WHEREAS, under the terms of said Letter of Intent said lease
term begins on September 1, 1992; and
WHEREAS, tenant intends to use the leased pr$mises for a
gymnastics school and sports facility; and
~tl\G)C I oS?
WHEREAS, the City of Stillwater allows said use only under a
Conditional Use Permit: and
WHEREAS, landlord has agreed to undertake all procedures
necessary to obtain said Conditional Use Permit; and
WHEREAS, tenant desires to begin preparing and improving the
premises prior to the expected issuance of the Conditional Use
Permit: and
NOW, THEREFORE, in consideration of the Mutual Covenants
contained in the Lease Agreement expressed in the Letter of Intent,
and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged by both parties, the
parties agree as follows:
3.
4.
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1.
Landlord shall use its best efforts to acquire the Conditional
Use Per~it at the earliest possible date.
Tenant may begin to prepare and/or improve the premises prior
to the issuance of the Conditional Use Permit.
If the Conditional Use Permit is not obtained by December 1, ~~
1992, the Lease Agreement shall, at the option of tena.nt, liW
become null and void, and the se<?urity deposit st;.a]}._._h~_ fk"t.:'~ /:
prompt.ly refunded to tenant. All l.mprovemsnts made to tlie '-, -'0
premises prior to that date shall be ei tJlcr L;ft c\n ::J~e .' _-
premises, or the premises shall be restored to tl\~il". orJqinr.11
condition, at tenant's option} . 1\ ~ ~_~ ...:-.t..
~ - r - ~.. f";--
Tenant releases landlord from any and all claims, liabilities,
actions or injuries occurring on the premises prior to the
issuance of the Condi tional Use Permit, or prior to the
cancellation of the lease in accordance with the preceding
paragraph.
IN WITNESS WHEREOF, the parties have executed this Agreement.
2..
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SUNBURST ACADEMY, INC.
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Norris M. d
President
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Norv~n L. Swager, Landlord
Executive Vice President
4/d ~/J /i--<-</< ~..
J. ' ichael Dvorak, Agent
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STATE OF MINNESOTA
CITY OF STILLWATER
0>(Q)fP'\4
CITY COUNCIL ~ U U
SPECIAL USE PERMIT
PROCEEDINGS
.~
In the matter of the Planning Case
CASE NO.. SUP /92-49
Request By: ORDER GRANTING
SPECIAL USE PERMIT
Swager Brothers, Inc.
Owner
Michael Dvorak
Ap p 1 i can t
The above entitled matter came on to be heard before the City Council on the
6th day of October,. 1992, on a request for a Special Use Permit
pursuant to the City Code for the following described property:
See attached property description.
Purpose:
A Special Use Permit request to use an existing 10,300 square foot building
for a gymnastics center. (1709 South Greeley Street)
Upon motion made and duly. approved by the requisite majority of the City
Council, it is ordered that a Special Use Permit be granted upon the following
conditions: (If no conditions, state "None".)
See attached conditions of approval.
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Dated this (:;;.3 J
day of {l.r _~LL-Ic.L-C / , 19:)..)..---~
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STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF STILLWATER
OFFICE OF THE CITY CLERK
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I, Mary Lou Johnson, City Clerk, for the City of Stillwater, Minnesota, do
hereby certify that I have compared the foregoing copy and Order Granting
Variance with the original record thereof preserved in my office, and have
found the same to be correct and true transcript of the whole thereof.
IN TESTIMONY WHEREOF, I have hereunto subscribed my hand and the seal or the
City of Strlw~r, Minnesota, in the County of Washington on the <=2.3 k../.tday
of ( ..(' ~r L-ILl- <...-- , 19'7~.
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DRAFTED BY:
David T. Magnuson
City Attorney
Suite 203, The Grand Garage
324 South Main Street
Sti 11 water, NN 55082
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CASE NO. SUP/92-49
CONDITIONS OF APPROVAL:
1. The following improvements shall be made before occupancy and use of
the building as a gymnastics center.
a. The weeds and volunteer vegetation around the building shall be
removed.
b. The front yard between the building and Greeley Street shall be
leveled and seeded or sodded.
c. The miscellaneous wood and metal container to the rear of the
building shall be removed.
d. A gully caused by excessive run-off shall be filled with large
fieldstone or limestone rocks 8 to 14 inches in diameter.
e. The temporary parking lot shall be graded to control drainage on
site and released to the Brick Pond wetland without erosion.
f. All soils that are disturbed shall be planted or covered with
grave 1.
g. Lighting shall be provided in the parking areas and walkways to
the buildings.
h. The above improvements shall be reviewed and approved by the
Community Development Director before building use as a
gymnastic center.
i. The temporary parking lot shall be marked to arrange the
parking.
2. A wall sign of 60 square feet maximum may be installed on the building.
3. By June 30, 1994, final site improvement shall be made to the site or
this permit is void. Plans for the improvements shall be reviewed and
approved by the Community Development Director before they are made.
Plans shall be submitted for review by May 1, 1994 with improvements
completed by June 30, 1994.
Final Improvements shall include:
Paving of the driveway and parking area.
Curbing to control drainage as needed.
Final lighting of parking lot (maximum light standard height is
15 feet) and be directed away from residences to the rear.
Two street trees shall be planted in front of the building along
Greeley Street.
Evergreens shall be planted between the Poplars along the north
property boundary.
Evergreens shall be planted to screen the rear parking lot from
apartments to the rear.
The parking lot shall be marked.
I.
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THN S AT RIGHT ANG FOR 129.61FT
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STILLWATER
August 2, 1994
August 8 Monday - Intersection of 4th and Churchill
- Driving Shots
- Alley behind Mad Capper
August 9 Tuesday - 2nd St. Hill
August 10 Wednesday - 2nd St. Hili
August 11 Thursday - Washington School
- Old Post Office
- 2nd St. Hill (Second Unit)
e August 12 Friday - Old Post Office
August 13 Saturday - Old Prison Building
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - - - - - - - - -
August 15 Monday - Old Prison Building
- Building next to the Sawmill
August 16 Tuesday - Stillwater Yacht Club
August 17 Wednesday - St. Criox River
August 18 Thursday - Boomslte
August 19 Friday - Boomslte
August 20 Saturday - Boomslte
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AUGUST 8 MONDAY INTERSECTION OF 4TH AND CHURCHILL
Close the intersection of 4th St. and Churchill
from 9:00 a.m. to 2:00 p.m. (est.). Detour traffic
onto 3rd St. and onto Pine St.
- Have contacted all the businesses affected
by such an event.
- Will notify all neighbors on the detour by
Saturday, Aug. 6.
MONDAY CHURCHILL ST.
Intermittent traffic control on Churchill St. from
2:00 p.m. to 5:00 p.m. (est).
e AUGUST 9 TUESDAY 2ND ST. HILL
Close the 2nd St. Hill from Mulberry St. up to
Wilkins St. from 8:00 a.m. until 8:00 p.m. (est.).
AUGUST 10 WEDNESDA Y 2ND ST. HILL
AUGUST 11
THURSDAY
2ND ST. HILL
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1.1... !
PLANNING APPLICA nON REVIEW
Case No. SUBN/94-37
Planning Commission Date: July 11, 1994
Project Locatien: 181 Bayberry Court
Zoning District: R-A Single Family Residence
Applicant's Name: Interlachen Companies
Type of Application: Variance, Minor Subdivision
Proiect Description
The request is to split an existing lot with a duplex located on it into two lots. The original
duplex was built to townhouse building standards so the lot split would meet building code
requirements.
The lot split would result in one lot being 49 feet by 167 feet or 8183 square feet. A 50 foot lot
width is required in the RA Single Family Zone District and 10,000 square feet calling for a
variance. The second lot would be irregular shaped and contain approximately 14,400 square
feet. As far as zoning is concerned, a 10 foot side yard'setback is required. If this request is
approved, no setback is provided for.
The zoning is currently RA Single Family Residential and the development is a duplex (not
allow in the RA District) resulting in an existing nonconforming use. By granting the request the
existing building would not physically change. This request is unusual in that all other
properties in the Interlachen Hills area are single family detached residential. The request is the
result of the original site development concept being changed from townhouse to single family.
Findings
The request does not adversely impact the elements of the area.
Recommendation
Approval
Conditions of Approval
Attachments
CPC Action 7-11-94
Approval 9-0
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1 . .ANNING ADMINISTRA TIVl ORlVI
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Fee Paid: / ,;) 0 ~
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COMJ\11JNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILL WATER, IVli"l 55082
ACTION REQUESTED
_ Appeal
_ Certificate of Compliance
Conditional or
Special Use Permit
_ Design Review Pennit
Planned Unit D.e~elo~mery I. ,
~Variance ~ ~
_ Comprehensive Plan
Amendment
Zoning Amendment
~ Other mlliJotL ~uBD/IJISIOA.J
_ Engineering Review Fee
Total Fee
FEE
7 (~j ~.~
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. ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS A~PLICATION
Environmental Review
EAW
EIS
No Special Environmental Assessment Required
Th~ applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection
~~~a(l~~!fatio~D ~OLL-oL0 - IAJ. ~ROC.€.SS
Address of Project 1Bl ~"Bfp:.\{ Au't.-~ Assessor's Parcel No. oCfQ 55 ~9 '76 .
Zoning District ~~Il Description of Project 7)'-(01;;" €X./S rill) t-, '-0, 41._0 nu.)PIL/IU ~ <puR.~}()
~f~;-, s Q~ffld:ir~~ ~~l:'--;;p~;)n- ~~~~J~g,() ,U ~ 'P,~< S IIf/Ii 0 ro;~~1 ~PfrlJ'rE
:DWELL! NC S. - Sz..Z: . &-0 W
"I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my
knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used."
W ms ~ STEEL- e. Cfl!=,. CPo . n
I Property Owner"PtJl'l1 K.L.Ac J./1'A.) Com 1{I.A'v1 c 5 Representative (' .;t')Il:lAJ{ ~ . '.)7 ra It lIVe t, C'8?4L:ro L)
Mailing Address ~.O ~ '"3 0>-' S'C{ 0 .Mailing Address ~ ~S:~ l{~Ui.-V
.1J::Ja1 S r?1f; ~<lY' 0 sn, 111lt'r/rj __ ____ a.
Telephon 'No. R 8.... b 5 Telephone No. q -3 $ - 177 7 Ole... -1"710;:;'
SignalU< Signatur ~ -~~
CtW~set:..:.
Any dec sion made on this proposal can be appealed within ten calendar days of the date of the action.
Lot Size (dimensions) _ x _ sq. ft.
Total Land Area .;;;.;;) ~ ~ f it!:.rt:
Hight of Buildings: Stories e
Principal _
Accessory _
sq. ft.
sq. ft.
sq. ft.
sq. ft.
Total Floor Area
Proposed floor area
Building Coverage
Paved Impervious Area
Number of off street parking spaces
ee of Public Hearing is
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That part of Lot 15, Block 4, INTERtACHEN ffiUS 2ND ADDmON, Washington
County, Minnesota, which lies North of a line connecting a point on the we.5t line of said
Lot 15, distant 42.55 feet North of the southwest comer of said Lot 15 to a point on the.-east
line of said Lot IS, distant 42.53 feet North of the southeast corner of said lot 15.
parcel 2 ....... 80
That part of Lot 15, Block 4, INTERLACHEN HILLS 2ND ADOmON, Washington
County, Minnesota, which lies,South of a line connecting a point on the west line of said Lot
14, distant 42.55 feet North of the southwest corner of said Lot 15 to a point on the ea~t line
of said Lot 15, distant 42.53 feet North of. the southeast corner of ~aid Lot 1S. ~
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DENotES mN ~ FO\.W
otNOT!S 1/2" AON PIPE stT
WE \€REBY CERU'Y THAT THS IS A TYU: AIC CORRECT
REPRESENTATION ~ A MYEY or THE BOUHOAAlES OF THE
~OYE OESCABED LAIC At() OF TI€ LOCA TlON or ALL lU.DtNQS
F Nf'f TfOtOH, At(l ALL VlSIBLE ENCROACH.IENTS, F Nff. F'ROM
OR ON SAO LAND.
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MERlA Be ASSOCIATES
tNGtGRINC SlJRVEYm P1..ANNNG
8401 7JRO AVE NORTH.sur~ 63
SROOI<LYN PARI<L /ltNESOT.... 55428.
TEL 112-6J3-7ofS
FAX 8'2-~'f37
AS SUA~YEO T,",9 11 TH
116.JbA.,t-~
LAN) SURVEYOR
nAY OF: .A.LY '1I;~
.......oRECo NO 1~'
JOe NO A4~B{ _
JUL-28-84 FRI 8:38
GROUND DEVELOPMENT
FAX NO, 546+7321
p, 01101
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GROUND
DEVELOPMENT
COMP ANY
1550 UTICA A VB 5, SUITE 485
MINNEAPOLIS, MINNESOTA 55416
612-546-2625
JULY 28, 1994
TO: CllYCOUNCIL
CITY OF STILLWATER
A TTN: STEVE RUSSELL
FAX #: 439-0458
SUBJfCT: CONTINUANCE OF PUBLIC HEARING
PLEASE CONTINUE THE PUBLIC HEARING OF MINOR SUB DIVISION, SUaf94'27, UNTIL THE CITY COUNCIL MEETING OF
AUGUST 16, 1994.
ALSO, PLEASE EITHER SEND A COPY OF THE AGENDA OR FAX, 546-7321, A COPY OF THE AGENDA FOR THE AUGUSl
16TH MEETING TO OUR OFFICE WHEN IT IS READY.
THANK YOU.
SINCEREL V,
STEVE FITERMAN
PRESIDENT
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1~ +.+ ...,
MEMORANDUM
TO:
Mayor and City Council
Klayton Eckles, City Engineer ~
Myrtle Street Concrete Rehabilitation, LI 307
FROM:
RE:
DATE:
July 28, 1994
The public hearing is scheduled for Tuesday, August 2, 1994 at 7 p.m. to
discuss the street and sidewalk improvements on Myrtle Street between Owens
and North Fifth. This public hearing was advertised in the paper and affected
residents were notified.
Dick Moore of SEH will be present to provide a presentation of the project.
Some highlights of the feasibility report are as follows:
+ Total project cost $264,077.50
+ Street assessment $48,617.54
+ Sidewalk assessed amount $10,652.85
+ Total MSA contribution $204,807.12
+ Rate per adjusted front foot for street improvements $12.75
+ Rate per square foot for sidewalk improvements $1.95
+ Number of properties affected 34
RECnMMENDATION
I recommend Council hold the hearing and consider public comment for the Myrtle
Street Concrete/Pavement Rehabilitation Project, LI 307 and determine the
feasibility of the project. If Council determines the project is feasible, Council
should pass a resolution ordering the improvement and preparation of plans and
specifications.
RESOLUTION NO. 94- ___".o,__
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ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS,
MYRTLE STREET CONCRETE REHABILITATION, L.I. 307
WHEREAS, a resolution of the City Council adopted the 5th day of July, 1994, fixed a date
for a council hearing on the proposed improvement of Myrtle Street from Owens Street to
North Fifth Street;
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 2nd day of August, 1994, at which time all
persons desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council resolution adopted the
2nd day of August, 1994.
2. Short Elliott Hendrickson, Inc. is hereby designated as the engineer for this
improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 2nd day of August, 1994.
Charles M. Hooley, Mayor
Attest:
Modi Weldon, City Clerk
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JUL t t 1\9\
MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
TIlE GRAND GARAGE & GALLERY 324 SOuru: MAIN STREET SUITE #260 P.O. BOX 438 STD..LWATER, MN 55082
TELEPHONE:(ci12) 439-9464 TELECOPIER.:(ciI2) 439-5641
DAVID T. MAGNUSON
July 21, 1994
LEGAL ASSISTANTS
MELODIE ARVOLD
SHELLEY SUNDBERG
Nile Kriesel, Coordinator
Mayor Hooley and City Council
Charter Commission
City of Stillwater
216 N. 4th street
Stillwater, MN 55082
Enclosed, at the direction of Chief Judge David Doyscher, is a copy of the
Findings and Order that he signed on July 18, 1994.
Yours very truly,
~
David T. Magnuson
Stillwater City Attorney
DTMjsls
Enclosure
J U l 2 0 19911 '
DAVID T MAGNUSON
ATTORNEY AT LAW
BOX 438
STILLWATER MN 55082
STATE OF MINNESOTa.
County of Washingto~
Stillwater, Minnesota
Tenth Judicial District
N E} TIC E
o F
F I L I N G
o F
o R D E R
In Re: Appointment of Charter Commission to Revise, Amend,
Charter for the Gov of City Stillwater,Wash.Co.
Case Number: 82-C6-83-153895
or Form a
You are hereby notified on this date, an order
was filed on the above-entitled matter.
Marie Sunlitis, Court Administrator
Dated:
By JLM
July '19, '19~
Deputy
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FiJet
F WASHINGTON COUNTY F
STATE OF MINNESOTA I DISTRICT COURT I DISTRICT COURT
COUNTY OF WASHINGTON l JUL 1 9 1994 lTENTH JUDICIAL DISTRICT
------------------------------ E CIVIL DIVISION
MAAIE SUNLlTIS s:
In re the Charter Commission of n COURT~~AATOFFoW File No. C6-83-153895
the City o~ Stillwater, Washingt~ __ ___ IJ
County, Minnesota ~
------------------------------
The above-entitled matter came on for hearing at 11:00 a.m. on July 8,
1994, before the Honorable David Doyscher, Chief Judge of the Tenth Judicial
District, sitting in chambers at stillwater, Minnesota. 'Present 'for"1:heCity of
stillwater was David T. Magnuson, Esquire, 324 South Main Street, Stillwater,
Minneso~a. Also present was Nile r... Kriesel, City Coordinc.tor of . the City of
Stillwater, and Howard Lieberman, member of the stillwater Charter Commission.
At issue was whether the Chief Judge or the City Council has the statutory
authority to appoint or reappoint members to the Charter Commission whose terms
expired on May 1, 1994.
Based upon an examination of the court file and a review of the statute and
the arguments of all parties, the Court makes the following Findings of Fact:
1. That the terms of Laurita Maher, John Tunheim, and Richard Slivik
expired, according to the terms of their appointment, on May 1, 1994.
2. That it also appears that W. Scott Keller informed the City that as of
July 22, 1994, he no longer resides within the City and is no longer eligible to
serve on the Commission and his seat on the Charter Commission was vacated on
July 22, 1994.
3. That the Chief Judge was not informed of any vacancies on the
Commission until a telephone message was received at nis home on July 6, 1994.
That the Chief Judge, therefore, did not act to reappoint the members whose terms
expired on May 1, 1994, within 30 days of the expiration of these terms, nor did
the Chief Judge indicate in writing within the 30-day period to the governing
body an intention to appoint or reappoint new members for those members whose
terms expired on May 1, 1994.
4. That Minnesota Statutes 510.05 Subd. 2 provides that upon the
expiration of each term, the Chief Judge shall appoint new Commission members.
e If the Chief Judge fails to appoint new Commission members within 30 days, then
thereafter the governing body of the City shall appoint new Commission members
unless within the 30-day period the Chief Judge indicates in writing to the
e
governing body an intention to appoint new members, in which case the Chief Judge
shall have ~n additional 60 days within which to make the appointment.
NOW, THEREFORE, based upon the Findings of Fact, the Court makes the
following Order:
1. That since the Chief Judge did not either appoint new members or
indicate in writing his desire to appoint new members within 30 days from the
expiration of the terms of Laurita Maher, John Tunheim, and Richard Slivik, it
now becomes the duty of the governing body, the City Council of stillwater, to
appoint new commission members or reappoint the members whose terms have expired
and are eligible for reappointment.
2. That the Court exercise its prerogative to fill the vacancy created by
W. Scott Keller and this right shall continue until September 22, 1994.
3. That a copy of these Findings and Order shall be served by the City
Attorney upon the governing body of the City of Stillwater and the Charter
commission of the City and proof thereof
~~
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Dated:
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Jc~n Rheinberger
818 West Olive street
\ .~stillwater, MN 55082
"""\X"I.V
l \' W. Scott Keller (Chairman)
~ 0''" ~ 1305 M 6Lh 5LLeeL
t' _\}~\ stillwater, MN 55082
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Howard Lieberman
914 South Greeley Street
stillwater, MN 55082
John Tunheim
704 South Third Street
stillwater, MN 55082
Timothy Old
502 North Everett
stillwater, MN 55082
Donald Valsvik
1117 Meadowview Drive
stillwater, MN 55082
Laurie Maher
3018 Marine Circle
stillwater, MN 55082
Cheri Berett
402 Maryknoll Drive
Stillwater, MN 55082
Richard'Slivik, Jr.
805 West Churchill
stillwater, MN 55082
CHARTER COMMISSION
First Term
439-4199
Second Term
430-2231
(w) 430-3385
(w) 715-386-8818
First Term
430-9136
First Term
430-3954
First Term
439-3279
Second Term
439-4750
First Term
439-7102
Second Term
439-3687
First Term
439-7857
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May 1, 1996
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May 1, 1996
May 1, 1996
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May 1, 1996
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July 27, 1994
Mayor Charles Hooley
Members of the Stillwater City Council
Dear Mayor Hooley and City Council Members:
Once again, I would like to express my great desire to be reappointed to the Stillwater
City Charter Commission_ I have been a resident of Stillwater since 1985 and am
employed by the St. Croix Area United Way as Community Services Director. In the nine
years I have lived and worked here, I have learned a lot about this community and the
people who live here.
When I was appointed to the Commission three years ago, they were trying to improve the
diversity by adding another woman and also someone who was a newer resident of the
area. In recent appointments as well, we have tried to balance long-time and newer
residents, men and women, and people with various job backgrounds
I am very proud of our accomplishments these past three years_ The new ward system
seems to be bringing out more qualified people for office and increasing grassroots
participation in government, which was our main objective. I am especially proud of the
new charter provision protecting our parks and open space which we worked on long and
hard with the City Council.
It is with much excitement for the future that I look forward to working more closely with
this ~ouncil on improvements to the City Charter that you would like to see enacted.
When Tom Farrell was on the Commission, he was an excellent liaison in relaying to us
concerns of the council members at that time. We need to meet together more often and
communicate much more freely and openly with each other.
Thank you for your consideration.
Zu?2L-
Laurie Maher
3018 Marine Circle
Stillwater, MN 55082
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July 21,1994
Stil~water City Council
216 N. 4th St.
Stillwater, Mn. 55082
Dear Honorable Mayor and Councilpersons:
This letter is written to inform you of my desire to continue
my membership on the Stillwater Charter Commission. I had
been a charter commission member since July 23, 1991. I was
chosen by Honorable James D. Gibbs, then Chief Judge of
District Court of the Tenth Judicial District to replace
Warren Pakulski who died with approximately two years left on
his term with the commission.
My first task as a newly appointed commissioner was to assist
in the establishment of geographical boundaries for the ward
system which had passed via referendum in the previous general
election. The next project, which was to categorize city owned
land and establish methods of change and disposition of that
land lasted nearly two and a half years. It was a long and
sometimes arduous task which involved receiving and evaluating
input from the city council, other city commissions and the
citizens of Stillwater. I feel that the process resulted in
a product that we can all be proud of and one which will serve
well future generations of Stillwater citizens.
My wife, three school age children and I have lived in
Stillwater for the past eight and a half years. My initial
interest in becoming a charter commission member was founded
on my desire to participate in the government of a city I had
grown to love. One in which I had attained a genuine feeling
of being a part of a caring and growing community. I wanted to
take an active role in insuring that the community grew via
the development and enhancement of a strong city charter. I
feel as though I have worked successfully toward that goal and
wish to continue the momentum my experience has given me for
the remaining time I am eligible to serve on the commission.
e
My background includes twenty two years as a purchasing agent,
twenty of which have been spent in the public sector. I have
a Bachelor of Science degree in Business Administration.
Although I do not hold a law degree, I am an associate member
of the American Bar Association in its Public Contract Law
Division. I have a working knowledge of the statutes of the
state of Minnesota in the areas of city and county
government. I believe that I added a beneficial perspective
to the commission.
Thank you for your consideration of this request. I look
forward to hearing from you soon. I will not be able to attend
the August 2, 1994 council meeting as I will be out of town on
that' date.
Sincerely,
f~.1L~~ ~.
805 W. Churchill St.
Stillwater, Mn. 55082-5748
439-7857
.
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MEMORANDUM
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TO:
Mayor and City Council
FROM:
City Coordinator
RE:
Blichfeldt Realty Request For TIF Assistance
DATE:
July 27, 1994
At the meeting of July 19, 1994 Jim Blichfeldt (Blichfeldt Realty) requested TIF
assistance in order to ensure the financial feasibility of purchasing and
developing remaining lots within the Forest Ridge Addition. Mr. Blichfeldt
desires to purchase thiS land from the current owner now to avoid a tax
forfeiture sale. If the property goes to sale, it would not be available for
purchase and development until late 1995 at the earliest.
The current delinquent taxes and assessments are $307,023.20. This is the
amount that Mr. Blichfeldt would have to pay to the County in order to purchase
the property from the current owner. Of this amount, approximately $216,000
would revert to the City for unpaid special assessments and about $8,000 for
unpaid TIF revenues.
In addition to the delinquent assessments held by the County, there is an
unpaid principal balance held by the City in the amount of $160,112.40. Mr.
Blichfeldt has also offered to pay the assessment principal (and interest) that
would have been paid in 1994 if the parcels had not gone tax forfeit. This
would amount to $39,413.46 and would leave an unpaid assessment balance of
$133,488.55. This is the amount Mr. Blichfeldt requests be paid by TIF.
According to the information I received from Diane, the development has the
potential to generate approximately 2.4 million of market value (24 lots at
$100,0(0). This would generate approximately $24,300 (or $1,103 per lot) in TIF
revenue. This project is in TIF District No. 6 and revenue would be available
until 2010. Therefore, it is highly likely that the TIF would cover the remaining
assessments (and would probably create excess revenue if developed in a timely
manner). The amount of TIF revenue generated per year obviously depends on
how quickly the lots are developed. However, if fully developed, it would take
abou t 5 1/2 years to payoff the bonds from TIF revenues. Mr. Blichfeldt
estimates that the project would be build out within 3 - 4 years.
The advantages of Mr. Blichfeldt's proposal is that the project could potentially
be built out in 3 - 4 years, thereby, generating tax increment revenues for the
balance of the TIF period (i.e. 2010). Also, if a parcel goes tax forfeit, the
City would have to do a reassessment of the assessments which means we would
have to proceed as if this was a new improvement with notice and public
hearing. It also means that the property owner would have the right to object
to the assessments and could file an appeal with the district court.
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Blichfeldt Realty
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7'"'-- ......... ....,.-~...'-.....,........'t:l....- --- I 1 ~ 1 .~
318 East Ave. So, Dresser, Wi. 54009 (715)755-2778
July 27, 1994
TO: Stillwater Mayor and City Council Members
RE: Forest Ridge Addition
This has come up rather fast due to the Parlay Group not answer-
ing their mail. They have large financial problems and this is probably
why they never paid any taxes or assessments on this parcel.
I'm sorry we don't have more time to deal with this, but Washing-
ton County is governed by the State of Minnesota and we only have until
August 9, 1994 to redeem this property.
I have talked to the city staff and they feel this is a realistic
situation for the city. Please re-read the letter dated July 19, 1994
to the Mayor and City Council members attached to this letter.
{%:u again,
James H. Blichfeldt
Blichfeldt Realty & Builders
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Blichfeldt Realty
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318 East Ave. S., Dresser, Wi. 54009 (715)755-~778
July 19, 1994
TO: Stillwater Mayor and City Council Members
RE: Forest Ridge Addition
I have a purchase agreement with the owners in title of this property, The
Parlay Group, Inc., to purchase the land at Forest Ridge Addition consisting of
24 improved twin home lots. This property is in forfeiture with Washington County.
Before August 10, 1994, this property must be paid because after that date this
property could be tied up for two years before the county sale. We have just
completed the 1st addition of Forest Ridge, which was owned by Rose Floral. I would
like to continue building these units for approximately $104,000.00. They are one
level, 2 bedroom, 2 bath, 2 car garage units. These are most often purchased by
the 55 and up age group.
The current debt with the county which adds up to $307,023.20, I will pay.
The City of Stillwater also has some assessments owed to them which I am asking
you to forgive.
Diane Deblon, your Financial Director, and I met on July 14, 1994 to go over
this and see what we could work out. After a couple of hours she realized this is
a T.I.F. property, meaning_ the city gets the taxes instead of the County. I will
let your City Attorney, Mr. Dave Magnuson explain this.
Enclosed for your information is the Statement of Delinquent Taxes, a copy of
the plat for the 24 lots, a copy of the plat for the 18 lots already sold and a
financial breakdown of my costs.
Thank you for your consideration,
rlf
James H. Blichfe dt
Blichfeldt Realty & Builders
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WASHINGTON COUNTY
R.H. STAFFORD
AUDITOR - TREASURER
7/19/94
D
INTEREST C-ALCUlATED THRU
7 I 94
aATE.MENT OF I€LINGl,JENT TAXES ~
**FORFEITEI!H
1('** G'.lIs CALCULATION IS NOT CDHPLETE. PLEASE CONTACT THE AUIIITORfTRfASrnER OFFICE. lr**
SEe 33 TWP 30 RNG 20 LOT
liESCRIPTION PT SW1/4-SWl/4 $.)""3T30R20
rlEsc AS:COH Al THE NW CORNER OF THE
/'1 9t!7A X 5"~S-6,~
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fAXPAYER NflME THE PARf.JW GROUP INC
PLAT IPAAcrL
903"3-2130
PAY YR GENEf'..AL TAX SFH:IALS roTAl TAX PENAl. TY
I 89 12""....8 .08 1262.04 2520 .12 352.81
90 3513.84 49962.44 53476.28 7486.68
91 6m.24 :"j20B.I0 57185.34 8005.95
a
ii 92 6884.22 48266.32 55150.54 ro1.OS
.
I 9'3 4145.02 44076.96 48221.98 67'51.00
I TOTAlS ~"'277l3. 40 193775.86 216554.26 30317.60
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INTEREST TOTAL
1234.85 4117.78
21845.04 82808.00
16841.06 Er2032.35
9954.65 72826.27
3206.74 $179.80
53082.34 C2W964.2U
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FOREST RIDGE ADDITION
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TWIN HOMES OFFERED BY:
BLICHFELDT BUILDING AND DEVELOPING
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1430 WEST FRONTAGE ROAD
STILLWATER MINNESOTA
439-3458
Uvinll Room
11'.2- x 17'.0-
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FLOOR PLAN
2 BEDROOM
FLOOR PLAN
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Bedroom
11'..0- x 14'.0-
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Kitchen
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FOR YOUR INFORMATION
RE:
Mayor and City Council \J 0
\JJ
Ann Pung-Terwedo, City Planner ~
Downtown Hotel Project, Heritage Preservation Commission and Planning
Commission review
TO:
FROM:
Background: The Hotel/Conference Center project is a specially permitted use in the downtown
area. It requires Heritage Preservation Commission review for design and ultimately, Planning
Commission approval or denial. The special use permit process requires a 10-day appeal period
at which time anyone aggrieved by the decision of the Planning Commission can appeal to the
City Council. No action is therefore necessary by the City Council, since the appeal period has
expired.
Due to the nature of this request and the City's potential involvement in the project, staff felt it
necessary that the City Council be informed of the decisions of these two bodies. The Parking
Commission is also required to review the proposal as a condition of approval for the project.
Discussion: The Heritage Preservation Commission/Design Review Committee reviewed and
approved the design of the present hotel project at their regular meeting on June 6, 1994. The
project meets the Secretary of the Interior's Standards for Rehabilitation which are the most
stringent regulations that pertain to building restoration and compatibility of new development.
The Planning Commission reviewed and approved the proposal at their regular meeting on July
11, 1994.
The Staff reports and meeting minutes are included for both Commissions.
The Downtown Parking Commission reviewed their proposal on July 2, 1994, and their comments
are also attached.
August 9th Workshop Reminder
On August 9th, the Council will review the financial package for the project.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Downtown Parking Commission
RE:
Hotel Project
The Downtown Parking Commission reviewed the HoteVConference Center proposal at their
meeting on July 17, 1994. The Commission agreed that the existing Hooley's lot can
accommodate the Hotel use. The public parking areas can accommodate the additional need of
90-100 parking spaces for the Conference Center on weekdays and evenings which is off-peak
time for the parking demand in the Downtown.
The Commission will continue to work with City staff and the developer to come up with a
reasonable time limit for parking in this area and how it will be coordinated with the Downtown
Parking Program.
The Commission had one additional "Condition of Approval" to be added to the approved project:
1. All employees shall park in the gravel lot north of Hotel parking lot or in designated
employee parking areas.
.
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PLANNING APPLICATION REVIEW
Case No. DR/94-7
HPC Date: '. July 6, 1994
Project Location:
127 South Water Street
Zoning District:
CBD
Comprehensive Plan District: Central Business District
Environmental Review: Exempt
Applicant's Name: St. Croix Preservation Company
Type of Application: Design Review Permit
Proiect Description
Design Review for a hotel, conference center and restaurant/lounge.
Discussion
The request is to restore the Lumberman's Exchange Building and add a conference center/hotel
to the structure. The Lumberman's Exchange Building, constructed in 1890, was directly
associated with Stillwater's lumbering industry and is the main visual focus of this project. The
building will be restored according to the Secretary of Interior Standards for Rehabilitation. The
addition will be a clear separate element and a product of its own time.
The plan, as shown on the elevation drawings, were reviewed by Charles Nelson, historic
architect of the State Historic Preservation Office along with the developer and City staff.
Modifications will be made to the drawings as required. They will be described in review of
each elevation. The overall concept of the addition will be to use similar brick material and
recall the scale and proportion of the Lumberman's Exchange Building.
West/Water Street Elevation
The west elevation shows a restored Lumber Exchange Building. The window openings on the
second and third floors have been returned to their original configuration along with the 2 over
2 windows. The storefront will also be returned back to its original state. After review by Mr.
Nelson, it was indicated that all the door openings would not be needed since the facade was
removed from its state. Modifications to this elevation will be to omit three of the five door
opemngs.
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The new structure shows a series of bays and columns extending the three stories. Each suite
will have a balcony. The first floor facade will combine or remove some of the series of two
small bays wVhin the large bays of the first floor levels because of the interior uses.
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North Elevation: The north elevation recreates the Lumberman's Exchange Building. This will
be modified so it will be product of its own time to include a series of small, more modern
windows within the same rhythm.
East Elevation: The east elevation will replicate the Water Street elevation with the suggested
modifications.
South Elevation: The south elevation will be, again, the restored Lumberman's Exchange
Building.
No landscape plan for the hotel or the parking lot have been submitted and will need to be
completed.
Conditions of Approval
1. Any signage will be submitted for design review.
2. A landscape plan for the parking lot shall be submitted for design review and be consistent
with the Lowell Park Plan.
3. A landscape plan for the building site shall be submitted for design review.
4. The design of the project accommodates 48 hotel units, and changes which will affect the
design of the hotel will require design review.
5. The HV/AC units shall not be visible from the street.
6. No large antennas shall be viewed from the street.
7. The building line on the Myrtle Street face shall be the same as presently exists and there
shall be no canopy as presently exists.
8. All clear glass shall be used.
9. The window frames shall be wood or a material which, visually, resembles wood.
Heritage Preservation Commission Recommendation
Approval as conditioned.
Findings
The proposal meets the intent of the Secretary of Interior's standards for rehabilitation, the
Preservation Ordinance and the Downtown Design Guidelines.
2
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HERITAGE PRESERVATION COMMISSION
MEETING MINUTES
The Stillwater Heritage Preservation Commission met Wednesday, July 6, 1994 at 7:00 p.m. in
the City Council Chambers of City Hall, 216 N. Fourth St.
Present:
Jeff Johnson, Chairperson; Brent Peterson, Roger Tomten, Jay Michels, Pat
Qualey, Howard Lieberman, Bob Kimbrel, K.B, Francis.
Others:
Chuck Dougherty, Duane and Martha Hubbs, Chuck Frieberg,
The meeting was called to order at 7:00 p.m. by Chairperson Jeff Johnson.
1. Approval of minutes, June 8, 1994. Motion by Roger Tomten, seconded by Brent
Peterson. All in favor.
2. Case No. DR/94-7. Design Review for a 48 room hotel, conference center and restaurant
at 127 S. Water Street in the Historic Commercial District. St. Croix Preservation
Company, applicant.
Chuck Dougherty and Duane Hubbs presented the proposal. Mr. Hubbs gave the design
details of the project as outlined in the staff report. The goal is not to replicate the
Lumberman's Exchange Building but adapt the new building in scale and proportion. The
Lumberman's Exchange Building will be restored.
In review of the existing conditions of the site, a lavender window was located in the
original elevator shaft. This will be saved along with a tin ceiling which will be
incorporated into the bar/restaurant.
In the new building design, the view of Myrtle Street and the pavilion will be opened up.
The balconies will be flush with the building lines and not extend outward. The
trash/dumpsters will be kept inside.
Howard Lieberman asked about the service area locations.
Jay Michels questioned the HV / AC units on the roof of the structure. Jeff Johnson
questioned satellites and other air-conditioning units. Chuck Dougherty stated that, at this
time, no air-conditioning units will be used.
Possible awnings were discussed. If they will be used, the design would have to be
reviewed. Signage was addressed. There is only windowed signage planned at this time.
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~
Stillwater Heritage Preservation Commission
Minutes
July 6, 1994
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The following conditions of approval were added to the request:
1. . Any signage will be submitted for design review.
2. A landscape plan for the parking lot shall be submitted for design review and be
consistant with the Lowell Park Plan.
3, A landscape plan for the building site shall be submitted for design review.
4, The design of the project accommodates 48 hotel units, Any changes which will
affect the design of the hotel will require design review.
5, The HV / AC units shall not be visible from the street.
6. No large antennas shall be viewed from the street.
7. The building line on the Myrtle Street face shall be the same as presently exists
and there shall be no canopy.
8. All clear glass shall be used (with the exception of the lavender color in the
transoms).
9. The window frames shall be wood or a material which, visually, resembles wood.
The brick material of the hotel will match other brick materials in the Downtown area.
Jeff Johnson questioned the windows. Mr. Hubbs stated that they will be one-over-one
with either wood or a wood-appearing frame.
Jeff Johnson made a motion to approve the design of the hotel project with the conditions.
Seconded by Howard Lieberman. All in favor. Approved. .
2. Case No. DR/94-7. Design review for facade alterations to an existing structure (Tom
Thumb) at 2601 W. Orleans in the Industrial Park. Chuck Frieberg, Applicant.
Mr. Frieberg presented the proposal. He stated that this new plan will meet the needs of
the area. The design of the structure will be brick.
Jeff Johnson stated that signage is a problem. Ann Terwedo stated that the pyramids
should not have signage.
Jeff Johnson suggested that the propane be put on the free-standing sign and move the
propane tank near the trash receptacles. The Commission discussed the placement of the
propane tank. Jay Michels felt it was just too close to the intersection.
Howard Lieberman made a: motion to approve the facade alterations with an addition that
additional signage on the architectural features is not allowed. Seconded by Pat Qualey.
All in favor. Approved.
3. Case No. DR/94-8. Design review for the placement of2'8" x 2'10" sign at 310 W.
Main. Tim Stefan, applicant. e I
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Stillwater Heritage Preservation Commission
Minutes
July 6, 1994
Tim ~!efan presented the proposal. Jay Michels made a motion to approve. Seconded by
Howard Lieberman. All in favor. Approved.
4. Grant Agreement. Ann stated that she will bring the grant agreement to the City
Council for signing.
5. Katherine Francis stated that she would like to discuss the Red Wing H.P.C.
Conference at the August meeting.
Brent Peterson made a motion to adjourn. Seconded by Howard Lieberman. All in favor.
Approved.
Respectfully submitted:
Ann Pung- T erwedo
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PLANNING APPLICATION REVIEW
Case No. SUP/94-39
Planning Commission Date: July 11, 1994
Project Location: 127 S. Water Street
Zoning District: Central Business District
Applicant's Name: S1. Croix Preservation Company
Type of Application: Special Use Permit
Project Description
A special use permit for the construction of a 48 - room hotel, bar/restaurant and conference
center.
Discussion
The proposal is to construct a 48 unit hotel/conference center/restaurant. The Lumberman's
Exchange building will be restored, the grocery store building will be demolished and a new
structure will be constructed to compliment the Lumberman's Exchange building. The Heritage
Preservation Commission reviewed the design elements of the project and recommends approval.
The design review staff report and conditions of approval are attached.
The parking demand for the project is 163 parking spaces. This demand is based on the total
number of guest rooms plus 1/2 the demand for the conference center and hotel since they are
shared facilities. The old grocery store parking lot can accommodate 64 spaces which leaves an
unmet need of 90 parking spaces. The river lot bet\veen Chestnut and Mulberry can accommodate
approximately 90 parking spaces and the Mulberry Street lot can accommodate between 80 - 100
spaces and the Brine's, River, and Main Street public lots can accommodate approximately 200
parkers. The main parking demand for this area will be for the conference center during the week.
The Parking Commission will review the proposal and their comments incorporated into the
"conditions of approval".
The entrance to the hotel facility is on the comer of Chestnut Street and Water. 'Ibis location is
the most prominent visual location, but traffic circulation maybe a problem. Water Street can
accommodate three lanes of traffic north of the Lumberman1s Exchange building. The applicant
has indicated that valet parking will be available for hotel guests.
The City Engineer is reviewing the traffic situation.
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Findings
The proposal meets the intent of the Zoning District.
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Recommendation
Approval as conditioned.
Conditions of Approval
1. All trash receptacles shall be located inside the building.
2. All habitable spaces and mechanical equipment shall be located one foot above the 100
year flood plain.
3. On Water Street, the drop-off area shall be designed to accommodate three lanes of traffic.
4. All design review conditions of approval shall be met. Any major changes to the design
shall be reviewed by City staff and possibly the Design Review Committee.
5. The parking lot to the north shall be improved. (paved, marked, landscaped, and new
lights)
6. The City Engineer shall review and comment on traffic circulation. They will be
incorporated into the "conditions of approval",
7. The Parking Commission shall review and comment on the parking program. They will
be incorporated into the "conditions of approval".
8: Hotel, restaurant, and conference center employees shall participate in the City parking
permit program and park in the designated City long-term parking lots.
Attachments
Packet
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Stillwater Planning Commission Minutes
July 11, 1994
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kitchen addition to an existing structure. The property is located in the CBD, Central Business
District.
Richard Chilson, owner, presented the application. He stated that the present kitchen IS
inadequate.
Duane Elliott asked about venting. Mr. Chilson stated that a new vent will be installed.
Motion by Darwin Wald, seconded by Dorothy Foster to approve the variance request, V/94-38.
Carried 9-0.
Case No. SUP/94-39 - A special use permit for the construction of a 48-room hotel,
bar/restaurant and conference center. The property is located at 127 South Water Street in the
CBD, Central Business District. St. Croix Preservation Company, applicants.
Chuck Dougherty and Duane Hubbs of St. Croix Preservation Company, along with the architect,
presented the application. The Lumberman's building will be restored, and the Hooley's store
will be demolished with a new structure in its place.
There was discussion regarding the parking. The applicants noted that there will be valet parking
for the hotel. The City Engineer has recommended no parking on Water Street near the hotel
entrance.
Duane Elliott noted the parking deficiency of 90 spaces. Duane Hubbs stated that the City has
retained the air rights above the parking lot and may be able to build a parking ramp in the
future.
Steve Russell noted that the parking requirements are based on square footage as stated in the
zoning ordinance.
Richard Kilty, 118 West Oak, questioned why the entrance would be on Water and Chestnut
Streets. Mr. Hubbs stated that this originally was the main entrance. Mr. Kilty felt that this will
create a traffic problem.
Rob Hamlin questioned the difference in coloration between the new and old sections. Ann
Pung- Terwedo explained that Secretary ofInterior Standards for Rehabilitation require the historic
building to be clearly separate from the new portion.
Motion by Glenna Bealka, seconded by Darwin Wald to approve the special use permit, SUP/94-
39, with eight conditions. Motion carried 8-1.
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STILLWATER AREA
ECONOMIC DEVELOPMENT
CORPORATION
July 25, 1994
Mayor Charles Hooley
Members of the City Council,
City of Stillwater
216 N 4th Street
Stillwater, MN
RE: St. Croix Reservation Company
Downtown Hotel
Dear Mr. Mayor and Council Members:
The Stillwater Area Economic Development Corporation enthusiastically supports the efforts of
the St. Croix Preservation Company to redevelop the Lumberman's Exchange and old Hooley
Market into a hotel/convention facility for our community. The conversion of this land and
buildings to a hotel/convention facility is ideally suited to the needs of downtown Stillwater.
The members of SAEDC encourage you to cooperate to the fullest extent to facilitate this project.
A project such as this, as you already know, will generate not only new construction dollars for
the community but will create ongoing jobs for an indefinite numbers of years. Additionally,
every year this project will continue to draw tourists and other convention/conference users to our
community.
Thank you in advance for your continued support of economic developments such as this in the
City of Stillwater, Please keep us informed as to the status to this project so that we may present
our position in the Council Chambers,
Respectfully yours,
ames E. Kellison, President
cc: Mr. Steve Russell, Economic Development Director, City of Stillwater
--
423 SOUTH MAIN STREET. STILLWATER, MN 55082 . (612) 439-4544
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ST. CROIX PRESERVATION CO~ylr'L\NY
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ST. CROIX PRESERVATION corvIPAr'~Y
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MEMORANDUM
TO:
Mayor and City Council
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FR:
Steve Russell, Community Development Director
DA: July 27, 1994
RE: PREAPPLICATION FOR TIF ASSISTANCE FROM UBC
Background:
The City of Stillwater has been working with UBC to purchase their site in the downtown for
parking and for them to relocate to the Stillwater West Business Park. A part of the request is
for UBC to use the TIF generated from new construction in the industrial park to help purchase
the land for the structure.
The Council has scheduled review of the financial plan for the downtown hotel for a special
meeting August 9th at 4:30. It is suggested that the UBC item be scheduled for that same
meeting. At that time, the details ofNSP involvement, terms of purchase and other
considerations can be reviewed.
Recommendation:
Set August 9th as the date to discuss UBC's request for TIF assistance and purchase UBC site.
Attachment.
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CITY OF STILLWATER
PRE-APPLICATION
TAX INCREMENT FINANCING ASSISTANCE
. .,
Legal name of applicant:
Lanoga Corporation
Address:
17946 NE 65th Street, Redmond, Washington 98052
Telephone number: 507-452-2361
Name of contact person: Dale Kukowski
REQUESTED INFORMATION
Addendums shall be attached hereto addressing in detail the following:
1. A map showing the exact boundaries of proposed development.
2. Give a general description of the project including: size and
location of building(s); business type or use; traffic
information including parking, projected vehicle counts and traffic
flow; timing of the project; other pertinent information.
3. The existing Comprehensive Plan Land Use designation and zoning of
th~ property. Include a statament as to how the proposed development
will conform to the land use designation and how the property will be
zoned. Explain any discrepancies between the proposed development and
the existing land use designation and zoning.
4. A statement identifying the public improvements requested to be
financed and why the costs of the improvement cannot be paid by the
developer.
. 5. A statement identifying the public benefits of the proposal including
.estimated increase in property valuation, new jobs to be created and
other community assets.
6. A written perspective of the developers company or corporation,
principals, history and past projects.
Applicant understands and agrees that the information contained in this
application, and the information contained in items above, is intended for use
by the City of Stillwater, its officers, employees, and agents in connection
with the City's consideration of possible tax increment bond financing for
applicant's project; however, the City gives no assurance that this
information may not be disclosed, in whole or part, to persons other than
City'~ officials, employees and agents.
SIGNATURE
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Applicant's signature
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CITY OF STILLWATER
PRE-APPLICATION
TAX INCREMENT FINANCING ASSISTANCE
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Legal name of applicant:
Lanoga Corporation
Address:
17946 NE 65th Street, Redmond, Washington 98052
Telephone number: 507-452-2361
Name of contact person: Dale Kukowski
REQUESTED INFORMATION
Addendums shall be attached hereto addressing in detail the following:
1. A map showing the exact boundaries of proposed development.
2. Give a general description of the project including: size and
location of building(s); business type or use; traffic
information including parking, projected vehicle counts and traffic
flow; timing of the project; other pertinent information.
3. The existing Comprehensive Plan Land Use designation and zoning of
the property. Include a statement as to how the proposed development
will conform to the land use designation and how the property will be
zoned. Explain any discrepancies between the proposed development and
the existing land use designation and zoning.
4. A statement identifying the public improvements requested to be
financed and why the costs of the improvement cannot be paid by the
developer.
5. A statenent identifying the public benefits of the proposal including.
.estimated increase in property valuation, new jobs to be created and
other community assets.
6. A written perspective of the developers company or corporation,
principals, history and past projects.
Applicant understands and agrees that the information contained in this
application, and the information contained in items above, is intended for use
by the City of Stillwater, its officers, employees, and agents in connection
with the City.s consideration of possible tax increment bond financing for
applicant.s project; however, the City gives no assurance that this
information may not be disclosed, in whole or part, to persons other than
City's officials, employees and agents.
SIGNATURE
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Applicant's signature
Date
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APPLICATION FOR TAX INCREMENT
~ FINANCING ASSISTANCE
1. Qualifications of developer, including prior experience in similar or
other developments. Qualifications of principal member of development
team, including the architect, construction company, and financial
advisor.
2. IIBut foru letter describing need for TIF assistance.
3. Financial information, including developer participation, and public and
private funding.
4. Description of present ownership arrangement of project site.
5. Describe project. If project is a building, or addition to a building,
specify number of stories, square footage, and related parking. (Attach
site plan, landscape plan, and building elevations indicating building
materi als.
6. Describe use in building, i.e. industrial, office, commercial, and number
of new employees resulting from the project.
7. Estimated project costs:
a. Land acquisition: $ 249,500
b. Site development: $ 146,000
c. Buil di ng cost: $ 539,000
d. Eq ui pment : $ 50,000
e. Architectural and engi neeri ng fees: $ 10,000
f. Legal fees: $ 2,000
g. Bond discount, fees to underwriter
and brokerage fees: $
h. Interest during construction: $
i . Off-site development cost: $
j. Initial bond reserve fund: $
k. Contingencies: $
l. Other (please specify) $
e Total $ 996,500
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8. Will project be occupied by applicant after completion? If not, state name
of future lessees and status of commitments or lease agreements and amount
of space. {Attach lease documents.
9. Describe amounts of City assistance being requested and for discuss what
purpose.' .,
O. Are there any significant environmental impacts signs that impacts to the
site or area that may result from the project?
11. Present schedule showing dates for design, construction and occupancy of
the project
12. Applicant:
a. Name Lanoga Corporation
b. Address 17946 NE 65th Street
Redmond, Washinqton 98052
c. Phone 507-452-2361
d. Authorized Representative Dale Kukowski
e. Business Firm (Partnership, Corporation, etc.) Corooration
f. Date the Partnership or Corporation was formed
13. N~es and addresses of principal partners, major stockholders, etc.
14. Names, addresses, phone, and contact person for firms providing consulting
services for the project. 3601 Minnesota Drive
Minneapolis, MN 55435-5863
a. Architect/Engineering Weis Builders - Tim Reiner 612-858-9999
b. Financial N/A
c. Market N/A
d. Legal N/A
e. Other N/A
15. Financial History/References
a. Have you applied for conventional financing for the project?
List status and details No
b. Have you or any of the principals in the project ever filed for
bankruptcy? No
c. Have you or any of the principals ever defaulted on property taxes for
property in the City of Stillwater? No
d. Are your or any of the principals currently delinquent on property
taxes for property in the City of Stillwater? No
e. List three financial references See enclosed
16. A statement indicating the developers willingness to undertake the
development of the proposed project if:
a. A satisfactory agreement can be reached for the City's commitment for
the requested public improvements;
b. A satisfactory mortgage and equity financing for the proposed project
can be secured; and
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c. The economic feasibility and soundness of the proposed project have
been analyzed and confirmed to the satisfaction of the City and the
developer.
17.
Statement of will ingness of developer to enter into an agreement, after
project p}anning has been completed, which would require developer to
provide appropriate guarantees prior to the City's provision of assistance
to undertake public activity related to the proposed project.
Any other pertinent data developer wishes to propose.
18.
19, The City reserves the right to require additional information and
supporting data from the applicant after the filing of this application.
Applicant understands and agrees that the information contained in this
application and the information contained in items above is intended for use by
the City of Stillwater, its officers, employees, and agents in connection with
the City's consideration of possible tax increment bond financing for
applicant's project; however, the City gives no assurance that this information
may not be disclosed, in whole or in part, to persons other than City's
officials, employees and agents.
The Undersigned, (a) (tse) officer of Lanoga Corporation of applicant,
hereby represents and warrants to the City that (he) (she) has carefully
reviewed this application, and that herewith are accurate and complete to the
best of the Undersigned's knowledge and belief.
Dated: ;7-- .7'6-- 9~
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By: ~
Its: Vice President
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MEMO
TO:
Mayor and City Council
FROM:
Ann Pung-Terwedo, City Planner
RE:
Historic Structure Survey and Plan
Background: In 1993, a Historic Context Study and Preservation Plan was prepared by the
Heritage Preservation Commission. This plan is to be incorporated into the final Comprehensive
Plan document as the official implementation program to preserve historic and cultural resources.
In order to preserve historic structures in the City, survey and evaluation work must be conducted
as outlined in the Preservation Ordinance to determine if certain structures are worthy of
preservation.
The first area to be surveyed and evaluated is the North Hill Original Town.
Discussion: In January, the City Council approved a request to submit a grant to the Minnesota
Historical Society for a matching grant to financially assist the City in the survey and evaluation
of the North Hill Original Town. The grant was approved by the Minnesota Historical Society
in March.
The project, as described on the attached form, gives an overview of the study and budget. As
with other matching grants, in-kind services and volunteer time are in the project so the budget
is higher. The actual cost to the City of Stillwater will be approximately $3,000 to $3,500. No
funds for the project will be expended until after January 1, 1995. The Planning Department has
budgeted for the project next year.
Staff Recommendation:
program for the study.
Approval to sign grant agreement and direct staff to prepare a work
Attached: Grant Agreement
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Attachment A
PROJECT DESCRIPTION
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City (CLG):
City of stillwater
Federal Grant No:
27-94-90057A.020
Grant Time Period:
October 1, 1994 to June 30, 1995
Work summary: The project will consist of a survey and evaluation effort to
identify historic resources in an approximately thirteen square block area in the
North Hill original Town area of the City. The City will prepare survey forms for
approximately 120 properties constructed between 1850 and 1971 in the area. The
project will be accomplished under the supervision of personnel meeting the secretary
of the Interior's professional Qualifications standards.
photoqraph Guidelines: The SOCIETY'S State Historic Preservation Office (SHPO) will
furnish the CITY or its contractor with black and white 35mm film to record all
inventoried properties. The first frame on each roll of black and white film will
contain a photo of a label identifying the roll as part of the City of stillwater's
CLG survey. As each roll is exposed, the film should be submitted to the SOCIETY'S
SHPO office for developing. In approximately two weeks, two contact sheets for each
roll will be returned to the CITY or its contractor. The contractor should then
complete a photograph identification sheet for each roll and forward them to the SHPO
office. The negatives will become the property of the SOCIETY--individual prints or
contact sheets may be ordered by the CITY or its contractor.
Consultations and Proqress Reports:
1. The CITY will inform the SOCIETY'S Grants Office of the name and
qualifications of the historian, architectural historian, or historical architect
with whom it has contracted within fifteen (15) days of the contract's execution.
The CITY will at the same time provide a copy of the contract and a complete
report on the procurement process demonstrating compliance with Federal
competitive procurement requirements. (See II. ASSURANCES, item B, CLG
Agreement, and Part VI of 1994 CLG Grants Manual.)
2. By November 15, 1994, the CITY will submit Proqress Report No.1 to the SOCIETY'S
Grants Office outlining the work that has been accomplished to date plus a
Research Design for the project. The Research Design should follow the secretary
of the Interior's standards and Guidelines for Identification (Federal Reoister,
september 29, 1983, pages 44720-44723), including the Ob;ectives of the survey,
and the Expected Results of the survey; and the MN SHPO's Guidelines for SHPO
Architecture/Historv Pro;ects of January, 1993. Note: the Research Design
should refer not only to the material products of the survey but the kinds of
historical materials that will be used and synthesized.
3. By December 15, 1994, the CITY will schedule a meeting through the SOCIETY'S
Grants Off ice to confer with SHPO staff regarding the CITY'S Research Design and
inventory form intended for use in the project. If the CITY develops its own
form, it must include all the information listed on the current SHPO inventory
form.
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Attachment A, City of stillwater - page two
Grant Number: 27-94-90057A.020
4. By March 1, 1995, the CITY will submit Proqress Report No.2 including sample
inventory form~ to the SOCIETY'S Grants Office to be reviewed by SHPO staff.
5. By May 1, 1995, the CITY will schedule a meeting through the SOCIETY'S Grants
Office to discuss a draft survey report and evaluation criteria with SHPO staff.
6. By May 15, 1995, the CITY will submit Proqress Report No.3 to the SOCIETY'S
Grants Office detailing work accomplished to date.
7. The SOCIETY may request other written progress reports and on-site reviews of
project progress, as necessary.
Final Products: The Final Products to be submitted with the Project Director's Report
and Request for Reimbursement (see Part III of the Grant Agreement), will be printed
on a letter-quality printer or a typewriter (they should not be printed on a dot-matrix
printer). Products should conform to the standards and guidelines specified in the
most current edition of the MN's SHPO'S Guidelines for SHPO Architecture/Historv
Pro;ects. Products will consist of:
1. Inventory forms for all surveyed properties. All forms will be typed and
numbered according to the established SHPO numbering system (for Washington
county the number system is WA-SWC-xxxx (See Appendix E of SHPO Guidelines).
Each form will contain an original photograph of the property using one of the
two contact sheets with the sheet identification number written on the back of
each frame (see Appendix G of SHPO Guidelines). Data from current SHPO inventory
forms for Stillwater should be incorporated into the inventory forms prepared by
the CITY (SHPO staff will provide copies of the current inventory forms at the
commencement of the project). UTM coordinates are also required (see Appendix
E SHPO Guidelines).
2. A narrative report of the survey. This report must conform to the Secretary
of the Interior's Standards and Guidelines for reporting identification results
(see Federal Reqister, September 29, 1983, pages 44721 and 44723), and MN SHPO's
Guidelines for SHPO Architecture/Historv Pro;ects of January, 1993 (see Appendix
D). A statement providing the total number of properties inventoried and the
total acreage surveyed must be included in the abstract or management summary.
One unbound and two bound copies (see No. 4 below) of this report are to be
submitted to the SOCIETY.
3. A map indicating each surveyed property or other appropriate map. If available,
the individual properties should be plotted on a plat map which indicates the
precise location of individual properties. Color coding schemes should not be
used because they do not photocopy. (See Appendix F SHPO Guidelines.)
4. The two bound copies of the final product, with the exception of the inventory
forms, should be bound with a GBC binding.
proiect Director's Report: The report will include a brief description of the
administration of the project. Two copies of this report will be submitted to the
SOCIETY'S Grants Office with the Final Products and the Request for Reimbursement Form
(see Part III of the Grant Agreement).
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Attachment A, city of stillwater - page three
Grant Number: 27-94-90057A.020
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Pro;ect Budqet:
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FEDERAL
GRANT
FUNDS
RECIPIENT MATCH
cash in-kind other
match services match
TOTAL
PROJECT
COSTS
Contract Historian (approx. 200
hrs. at $30 per hr.) $3,500 $2,500 $6,000
Project Director (approx. 65 hrs.
at $20 per hr.) $1,300 1,300
HPC oversight $300 300
HPC Meetings (three) 300 300
Historian and librarian review
approx.27 hrs./average $18.60/hr. 500 500
Misc. expenses/photocopying - - ---1.QQ ---1.QQ
Total Budget: $3,500 $2,500 $1,300 $1,400 $8,700
Reimbursement Schedule: The CITY will be reimbursed, in total amount not to exceed
$3,500, for the actual amounts expended under the federal (HPF) portion of the budget.
The CITY must submit a Request for Reimbursement Form along with appropriate fiscal
documentation, Final Products, and Project Director's Report to the SOCIETY'S Grants
Office no later than July 15, 1995. All project work must be completed no later
than June 30, 1995.
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STILLW.\TER, \II:'-!NESOTA
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General map of the City of StiIIwater showing Historic Preservation
Planning Areas.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
DATE:
Blue Cross Blue Shield Hospital/Medical Renewal
July 29, 1994
The City has received the September 1, 1994 renewal proposal from Blue Cross
Blue Shield. The renewal rates (premium) are $144.16 for single coverage (up
from $124.36) and $378.61 for family coverage (up from $329.23). Blue Cross
Blue Shield is also offering an HMO type of alternate program (Preferred Gold).
The only disadvantage of this program is the employee must obtain medical care
only from certain providers or obtain referrals from the approved providers.
The advantage is that the premiums are considerably less ($129.93 for single
coverage and $341. 23 for family coverage). Another advantage is that the cost
of office visits and emergency room visits are limited to $15.00 and $40.00
respectively. I would recommend acceptance of the proposal for the current
program and request authorization to offer the alternative program to employees
(note: the labor agreements provides that the City pay 50% of any increase in
premium cost. The City would save about $19.00 a month for every employee
that enrolls in this program. At least 10 employees need to enroll).
I have scheduled an informational meeting for employees for 10:00 a.m.,
Thursday, August 4, 1994. A representative of Blue Cross Blue Shield will be
here at that time to explain the current program and the alternate program.
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CITY OF STaLWATER
GM032
* 1bree levels of benefits all in one plan
*. 100% coverage for most services when authorized by your
PRIMARY CARE physician
* $15 office call copay in primary provider network
* $40 copay applies to emergency room services only
* 80% coverage after deductible for services provided in the
Extended AWARE Gold Network
* 75% coverage after deductible for non-par provider services
* $8 copay on fonnulary ; $12 on non-formulary pres~riptions
* Major organ and bone marrow transplant coverage
* Unlimited lifetime maximum in primary network
* RecreationallEducational TIlerapy Exclusion
* Dental Services Limitation
EFFECTIVE DATE
SINGLE
09/01/94
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FAMILY
LIMITATIONS EXIST REGARDING TIlE OFFERING OF MULTIPLE
PLANS AS A "DUAL CHOICE" OPTION. PLEASE CONTACf YOUR
BLUE CROSS and BLUE SHIELD of MINNESOTA REPRESENTATIVE
TIllS IS ONLY A SUMMARY OF BENEFITS.
ACTUAL BENEFITS ARE SUBJECfro TIlE TERMS
AND LIMITATIONS STATED IN TIlE CONTRACf.
If you wish to choose this plan effective 9/1/94 please contact your Blue Cross & Blue Shield
of Minnesota representative at least three weeks prior to the effective date.
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BENEFIT PLAN DESCRIPTION
CITY OF STILLWATER
GM032
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This plan offers ,two levels of benefits.
Basic coverage is typically full benefits up to a specified dollar or day
limit for hospital care and certain physician services. Balances from the
basic benefits plus additional services are covered by the major medical
portion. Major medical coverage has a deductible to satisfy and after
that, covered expenses are paid as a percentage of our allowed amount.
* Comprehensive hospital coverage
* U & C coverage for professional services
EFFECTIVE DATE
SINGLE
F AMIL Y
09/01/94
* $5.50 copay on fonnulary; $10 on non-fonnulary prescriptions
* Major organ and bone marrow transplant coverage
* $1,000,000 lifetime maximum
* RecreationallEducational Therapy Exclusion
* Dental Services Limitation
TIllS IS ONLY A SUMMARY OF BENEFITS.
AcruALBENEFITS ARE SUBJECfTO TIIE TERMS
AND LIMITATIONS STATED IN TIIE CONTRACf.
ST. CROIX ANIMAL SHELTER, INC.
13342 South 40th Street. Afton, Minnesota 55001. (612) 436-7366
Carrying on the humane work of Peter and Hazel Neilsen
J un e 2 9, 1 9 9 4
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City of Stillwater
City Administrator
214 N. 4th st.
Stillwater, MN 55082
Dear Administrator,
Enclosed is your new contract and schedule fee that will become
effective September I, 1994. I t is possibl e that your present
contract does not renew on that date, but the majori ty of the
contracts do, and it is our desire to have all contracts renew on
the same date.
The st. Croix Animal Shelter will honor all terms of your present
contract until September I, 1994. After that date contracts will
be void.
We have made several changes in the contract that covers new
compliances required by state law. Look it over carefully, and
return it signed by the renewal date September I, 1994. This is a
standardized contract, and cannot be altered. If there is a
specified clause you wish to include, please attach addendum to our
contract.
We have also revamped our rates into a two-tier fee schedule which
includes contracted members and non-contracted members.
P~ber rates are as follows:
~ $9.00 kenneling days for each unclaimed animal.
~q.~~O $24.50 Relinquishing Fee for each unclaimed animal.
"""~!: 0 $5.00 AdII!,inistrati.on Fee for each unclaimed animal_. 11' A
i (cn2Ioc.& ~ ~~-~ 5,00 ~o.J1..-~~~
Nonmem~er rates are as follows: ~)
$12.00 kenneling days for each unclaimed animal.
$32.50 Relinquishing Fee for each unclaimed animal.
$7.50 Administration Fee for each unclaimed animal.
Like every business and municipal i ty the shel ter has al so seen
increase costs. We feel that these rates fairly reflect our
commitment to continued support of this service and provide the
best possible care for the animals.
Joan Richert
Executive Director
in regard to the contract or rates,
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please call.
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Yours truly,
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IMPOUNDING AGREEMENT
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It is hereby agreed by and between st. Croix Animal Shelter, Inc.,
hereafter referred to as the Shel ter, and Ci ty of Sti 1 lwater ,
hereafter referred to as the Municipality, that the Shelter shall
serve as. the exclusive impound facility agent for the Municipality
in accordance with the following terms:
1. Impoundment Procedure: The Shelter shall receive and care for
all dogs, cats, rabbits and other small domestic animals
(hereafter referred to as Animal) brought to the Shelter by the
designated agent for the Municipality during the designated
hours .
Designated agent:
Designated hours:
Cindy Jacobson
A.on ~ m to 4'~n p m
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2. Compliance with state Law: The Shelter agrees to comply with
all state law requirements in the care of all impounded
Animals.
3. Notification of Owner: The Municipality shall be responsible
for notifying the owner, if known, of the Animal's impoundment.
The Shelter will also attempt notification of the owner as required
by state law.
4. Impoundment Period: The Shelter shall hold the Animal in impound
for five (5) days.
,
5. Release of Animals: No impounded Animal will be released by the
Shelter to its owner during the impoundment period until the owner
pays:
(a) the Kenneling Days Fee to the Shelter for the number of days
the Animal was impounded;
(b) all fines and license fees, if any, (check one):
to the Shelter, or
~ to the Municipality and the owner presents to the Shelter
. a release from the Municipality; and
(c) all other charges which in the Shelter's discretion are required
for the safety of the other animals including but not limited
.to distemper booster shQts and flea baths.
6. Unclaimed Animals: If the Animal is not claimed by the owner by
the end of the impoundment period, the Animal shall become the
property of the Shelter, to be placed for adoption or to be
disposed of in a humane manner.
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7. Impound Pees: The Shelter shall charge the Municipality the follow-
ing impound fees:
$a"~O' Kenneling Days Fee for each unclaimed Animal.
$ 2 . QRelinquishing Fee for each unclaimed Animal.
$ 5.00 Administration Fee for each Animal.
The Shelter will give the Municipality written notice at least
thirty days in advance of the renewal date of this agreement prior
to raising the impounding fee. Any increase in the impound fee
will take effect on the renewal date of this agreement by a written
addendum to the contract.
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Page 2, Impounding Agreement
8. statement of Account: The Shelter shall send a statement of
account to the Municipality each month. A service charge will
be added if the account is not paid within thirty days.
9. Effective Date: This agreement shall take effect on the 1st day
of September, 1994. It shall automatically renew on the 1st day
of the following September and each subsequent September for a
term of one year unless it is terminated by either the Shelter
or the Municipality by giving written notice at least thirty days
prior to the renewal date.
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ST. CROIX ANIMAL SHELTER
By
Executive Director
Date:
Municipality:
By:
Title:
Date:
Clerk:
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MEMORANDUM
TO:
Mayor and City Council
FROM:
. City Coordinator
RE:
DATE:
Renewal of Lily Lake Ice Arena Operating Agreement
July 29, 1994
Mayor Hooley and I met with Richard Anderson on Tuesday, July 26th to discuss
the possible renewal of the agreement with Mr. Anderson (St. Croix Caterers
Inc. ). Mr. Anderson indicated that he would be willing to consider a three year
agreement based on the same conditions as the current agreement. The current
agreement runs from October 1, 1993 to October 1, 1994 (see attached
agreement) and provides for a base rent of $11,000 plus 4.5% of the increase in
gross sales over the base period (92-93). Because the rental period continues
to October 1, 1994, it is not possible to provide Council with a definite financial
picture of the years operation. However, both Diane and I believe that a cost
savings has been realized by the City via the agreement. Therefore, we would
recommend approval of at least a one year agreement using the same conditions
as before.
Mr. Anderson has suggested that any "net profit" or savings by the City be
used to pay for capital improvements or major repair items that are necessary.
An example would be the arena roof that has been leaking for 3 - 4 years and
presents problems during the freeze/thaw periods in the winter. I would
recommend that the Council include the roof repair in the 1995 Capital Outlay
budget regardless of the source of funds, because it is a needed item.
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LEASE
This agreement, entered into this 1 t;( day of /Jr~ ,
1993, by and between the City of stillwater, a municipal
corporation of the state of Minnesota, hereinafter called "City",
and st. ..croix catering, Inc., a Minnesota corporation of
stillwater, Minnesota, hereinafter called "Tenant", witnesseth:
WHEREAS, city is the owner of the premises commonly known as
the Lily Lake Ice Arena (the "Arena"),
WHEREAS, Tenant is desirous of leasing the Arena to Tenant for
the operation of a skating rink;
NOW, THEREFORE, in consideration of the promises, covenants,
terms and conditions herein contained, the parties mutually agree:
1. Demised premises and propertv: the Lily Lake Ice Arena (as
the area is described in Exhibit "A", and that personal property
described in Exhibit "B").
2. Term of aqreement.
for a period of one year
terminating on October 1,
hereinafter provided.
The term of this agreement shall be
commencing on October 1, 1993, and
1994, unless sooner terminated as
3. Rental. Tenant shall pay as rental:
(a) The basic yearly rental of $11,000.00 payable monthly.
(b) Four and one half percent (4.5%) of the increase in
gross sales over the base period which is the same
period of the 92-93 season.
The rentals shall be paid at the office of city Treasurer in
the following manner:
(a) The basic monthly renal shall be payable in advance on
the first day of each and every month.
(b) In the event that the total gross sales exceeds the
base period, that percentage rental shall be paid
within thirty (30) days after the end of the month in
which it was exceeded.
All checks shall be made payable to the city of stillwater and
any overdue rent shall bear interest at the rate of 8 percent (8%)
per month, and in addition any rent more than 15 days overdue shall
result in a penalty of 10% of the amount due which shall be payable
as additional rent.
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Failure to pay the rent when due shall constitute a breach of
the agreement and shall be grounds for termination of the agreement
by city.
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4. Gross income statement. Tenant shall present a statement
of the gross income of the Tenant for the month at the office of
City Treasurer within 15 days after each month. Failure to comply
shall constitute a breach of this agreement.
5. Inspections of records. Tenant shall keep accurate
records of all sales and receipts in accordance with the book-
keeping systems as City may approve; and City shall have the right
to inspect the books, records and inventories of the Tenant at any
reasonable time for the purpose of ascertaining the correct amounts
due the City under the terms of this agreement.
6. Performance security. The Tenant shall deposit with the
city, as security for the full and faithful performance of this
agreement by Tenant and which may be used by City for the purpose
of remedying any default in the performance of any of the terms of
this agreement, a surety bond in the amount of $150,000.00,
executed by a surety or sureties approved in writing by the City
and the office of the city attorney, naming City as obligee and
Tenant as principal.
7. Scope of lease. Tenant shall provide ice time to the
general public without discrimination as to race, color or creed.
Sales shall be limited to ice time, food items, and restricted to
soft drinks served in paper cups, coffee, tea, shaved ice, candies,
light lunches, sandwiches, popcorn, peanuts, ice cream products,
and such similar items.
The price charged by Tenant for ice time, services, food and
drinks shall be reasonable and shall not be in excess of prices
prevailing elsewhere for the. same kind and quality of service and
shall be subj ect to the approval of the stillwater Recreation
Commission.
At no time shall Tenant sell or give away any alcoholic
beverages, or allow any alcoholic beverages to be consumed on the
premises.
Tenant shall not allow any person to live or sleep on the
premises, nor shall it permit disorderly persons to remain upon or
loiter within the premises.
Tenant shall not use or permit the premises to be used for any
other purpose, or for any unlawful, immoral or indecent activity.
Tenant shall confine its activities to the area rented by it under
the terms of this agreement.
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8. Al teration, repair or improvements. Tenant shall not make
any alterations, repairs, or improvements to the building or to the
area immediately surrounding the building without obtaining the
prior written consent of the city. Requests to make any
alterations, repairs, or improvements shall be in writing. Any
such permi~ted alterations, repairs, or improvements shall be made
at the expense of Tenant and shall become the property of the city.
9. Maintenance of Property and Responsibilitv for Damaqe.
Tenant shall be responsible for the reasonable and proper care of
the Ice Arena building. It shall repair, or cause to be repaired,
any damages to the property or equipment caused by itself, its
employees, agents, guests or patrons. Tenant shall keep and
maintain the building in a clean and sanitary condition and shall
comply with the rules and regulations of the Washington county
Board of Health. Tenant shall be responsible for the proper
removal of all garbage and refuse from the premises in a timely
manner at its own cost.
10. utilities, taxes and other charqes. Tenant shall
contract for and pay for all utility services, taxes, or other
charges incurred or assessed against the operation of the demised
premises during the term of the lease.
11. Snow Removal. city shall be responsible for plowing the
parking lot, and the Tenant shall be responsible for all other snow
removal.
12. Compliance with laws. Tenant shall observe and comply
with all laws, statutes, ordinances, rules and regulations of the
Uni ted States Government, the State of Minnesota, the ci ty of
stillwater and the County of washington, or any department or
agency of the above.
13. Equipment. The equipment defined in Exhibit B is leased
to the Tenant. in an "as is" condition, without warranty or promise
to the Tenant as to its fitness for any purpose.
The equipment shall be maintained by the Tenant in accordance
with standards established either by the City or be the
manufacturer of the equipment and in good operating condition, and
the equipment shall not be neglected or abused by the Tenant.
The equipment shall be returned to the city at the termination
of the lease in the same good condition that it now is, only
ordinary wear and tear expected.
The Tenant agrees to make available to the City the John Deere
Model 90 Skid Loader for use by the city for the plowing of city
sidewalks, provided that the city's use shall not interfere
unreasonably with the needs of the Tenant in furtherance of its
responsibility pursuant to this lease. The city shall be
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responsible for all operating costs associated with the loader
during City use and shall pay to the Tenant $25.00 per hour for
each hour of City use.
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Tenant shall furnish and install at its own expense any other
equipment,,' materials, furniture or supplies required by it for the
proper operation of the Arena. Tenant's equipment shall be placed
and installed only upon the written approval of the director of
parks and recreation.
14. Hours of operation. Tenant may operate the Arena during
any hours of the day without limitation, however the tenant shall
remain open and shall honor all contracts for ice time made by the
ci ty with users and assigned to the tenant as part of this
agreement. Tenant shall maintain the open skating schedule and the
figure skating schedule that has been established by the City
during the term of this agreement.
15. Destruction of premises. If during the term of this
agreement the demised premises are destroyed or damaged by acts of
God, war or other catastrophe, so that the same is unfit for
occupancy or use, the rentals shall abate until such time that the
premises shall have been duly repaired and restored by ci ty,
whereupon the lessee at its option may terminate this lease or
continue thereunder pursuant to the terms and conditions of this
agreement. A prorated portion of any rental prepaid, prior to the
destruction or damage as is contemplated by this paragraph, shall
be refunded for the period Tenant was not allowed the use of the
premises.
16. Sublettinq and assiqnments. Tenant shall not sublet the
whole or any part of the premises, nor assign, hypothecate, or
mortgage the lease or any or all of its rights hereunder without
the prior written consent of the city.
17.. Dutv to city. Ten~nt shall use its best efforts to
insure that the public using the premises is treated in a fair and
courteous manner. Further, the Tenant shall use its best efforts
to promote the sale of ice time and to meet and accommodate users
and scheduling of contract ice time at all times during the term of
this lease, even after it has determined not to renew this lease.
Tenant shall honor the priority that the City has given to ISD #834
and the st. Croix Valley Hockey Association with regard to
scheduling and price.
18. Indemnity. Tenant shall so conduct its activities upon
the premises so as not to endanger any person lawfully thereon; and
shall indemnify, save and hold harmless City and all of its
officers, agents and employees from any and all claims for losses,
injuries, damages and liabilities to persons or property occasioned
wholly or in part by the acts or omissions of Tenant, its agents,
officers, employees, guests, patrons, or any person or persons
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admitted to the premises while the premises are used by or under
the control of Tenant.
19. Insurance. Tenant shall purchase and maintain the
following insurance during the term of the agreement:
(a) Public liability insurance in an amount not less than
$200,000 for injury to one person in one accident and
$600,000 for injury to more than one person in one
accident.
(b) Property damage insurance in an amount not less than
$1,000,000.
(c) Fire insurance in an amount equal to the replacement
value of the building and the improvements thereon, as
approved in writing by the director of finance.
All insurance required herein shall be secured from an
insurance company or companies which shall have been approved by
the director of finance and the office of the city attorney, and
shall name city as an additional insured therein. All insurance
premiums shall be the obligation of, and shall be paid by, Tenant.
All insurance policies and evidence of the initial payments made
thereunder shall be delivered to the director of finance at the
signing of this agreement, and shall be held by city for the term
of this agreement. During the term of this agreement, Tenant shall
also deposit with city all evidence of additional premium payments
made under the policies. Each insurance policy shall contain a
clause whereby the insurance company shall agree to give written
notice to the director of finance ten (10) days prior to any
cancellation or alteration of the policy.
In the alternative to this coverage, the Tenant may provide other
alternative coverage such as a combined single limit policy as is
approved by the office of the city Attorney.
20. Breach of contract. In the event of any breach of any of
the terms or provisions of this agreement, City shall have, in
addition to any other recourse, the right to terminate this
agreement, to enter and obtain possession of the entire premises,
to remove and exclude any and all persons from the premises, and to
remove and exclude all property of Tenant therefrom, all without
service of notice or resort to legal process and without any legal
liability on its part.
21. Inspection bv city. City shall have the right to make
inspections at any reasonable time to insure compliance with this
agreement.
22. Surrender of premises upon termination. Upon the
termination of this agreement, Tenant shall peaceably surrender and
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deliver up possession to city of the demised premises, including
all improvements or additions thereto, in good order and condition,
reasonable wear and tear excepted.
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23. Termination. This agreement shall terminate for a breach
of any condition, and, if not before, one year from the effective
date. If either party desires to renew this lease for additional
periods, it must send notice of its intention to do so to the other
party at least 90 days prior to the termination date. Negotiation
for a renewal period must be complete at least 30 days prior to the
termination date unless both parties agree to a later date in
writing. Neither party is under any obligation to renew.
CITY OF ST.~.LL~~TE~ C~/_
( I /. ,:?_.1:7~--7~ / ~,.- ::..;,~_..-C. ..._--;.;./_
Charles M. Hooley, Mayor //
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By
Its
INC.
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
The foregoing instrument was acknowledged before me this --rvf
day of October, 1993, by Charles M. Hooley, Mayor, and Mary Lou
Johnson, City Clerk, on behalf of the city of stillwater.
NO RY PUBLIC
...."~>r.~. DAVID T. MA SON i
or ~:<> I'lOTARY PUBLlC-NoI NESOlA
~t;:' WASHINGTON COUNTY
Mv commission e}lpira 7-26-97
, ------"'~.~~
The foregoing instrument was ackn6"O'tecfged~efore me this
day of October, 1993, by ~~.J. ~ ,
f,~~ on behalf of st. Croix catering,
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PUBLIC
STATE OF MINNESOTA )
)
COUNTY OF WASHINGTON)
ss.
7-bf-
.;Htd ~
Inc.
-,
. . . MA USON
\ .."....,;r.~.. DAVID T. INN1SOTA ..
.'.f'"'lL C I'lOTARY PU8LIC-No
. .'~. WASHINGTON. couNTf
. 'on e}lp.res 7.26-97
M'I commlSSl _ - - --
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The Lily Lake Ice Arena complex, as it is commonly known, including
sidewalks and a non-exclusive right to use the parking areas, and excluding
therefrom . the ballfields and bathing beaches that are connected to the
complex.
EXHIB IT "A"
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LI 303
Chronology/McGarry Minor Subdivision
1. June 1993. Planning Application Review No. SUB/93-37 was submitted to the Stillwater
Planning Commission by Community Development Director Steve Russell, to approve the
McGarry minor subdivision, with the six following conditions of approval:
1) The sanitary sewer line shall be extended to Wilkins and Broadway before
building permits are issued for any new development.
2) The existing residence shall be connected to City sanitary sewer system before
resubdivision is approved.
3) Development on Lots A (North of existing house) and C (South of existing house)
shall connect to City sanitary sewer line at Wilkins and Broadway.
4) The driveway providing access to Lots A, B, and C shall be paved to a width of
1 2 feet as shown on the proposed plat.
5) All new development on Lots A, B, and C shall be setback 25 feet from the
bluffline.
6) Development on Lots A, B, and C shall be limited to one single family residence
per lot unless a standard public street is constructed.
2. June 14, 1993. The Stillwater Planning Commission voted to recommend approval of the
subdivision of the McGarry property into 3 parcels with the 6 conditions as listed. Citjzens
attending received verbal assurance that there would be no garage on Broadway. The Planning
Commission's recommendation was sent to the City Council for approval. (The old procedures
were in place, requiring approval by the City Council.)
3. July 1993. A letter was submitted to the Stillwater City Council and Stillwater Planning
Commission which was signed by 24 neighbors from 18 residences surrounding the McGarry
property. The letter stated that the signers supported the subdivision's Conditions 1-5, and
requested a modification of Condition #6 to allow only single family dwellings.
4. July 6, 1993. The Stillwater City Council approved the McGarry subdivision with 6
conditions. Conditions 1-5 were the same as the original proposal, including driveway access to
sites via the existing driveway. The revised Condition #6 limited homes to single family
dwellings.
5. December 1993. A request of the Stillwater Planning Commission was made by Richard &
Julie Edstrom, owners of 1013 N, Broadway (Lot C, south of the existing house), for approval of
a variance from the required side and street setback to erect a garage on the southwest corner
of the property (on Broadway) and to construct a parking pad on the street right-of-way.
6. December 1993. The seven owners of the four properties adjoining the south and west
boundaries of 1013 N. Broadway submitted a letter to the Stillwater Planning Commission
requesting that the variance be denied because of the problems which it would cause, and
because the variance would substantially change the plan providing access via a shared
driveway for Lots A, B, and C, which was approved on July 6, 1993.
7. December 20, 1993. The Stillwater Planning Commission voted unanimously to deny the
request for a variance for 1013 N. Broadway. (The new approval procedures were in place,
whereby the Planning Commission decisions are final.)
8. Week of July 18, 1994. Trees were cleared on Lot C, in preparation for construction of house
for Edstroms.
9. Week of July 25, 1994. Excavation begun on Lot C, with driveway pushed through to south.
Architectural drawings given to the excavator (Rhebein Excavating) indicate the only driveway is
from the southwest corner of the lot, which is a violation of the subdivision agreement.
RESOLUTION NO. 94-
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APPROVING PLANS & SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS FOR
EAST WILKINS/NORTH BROADWAY STREET, L.I. 303
WHEREAS, pursuant to a resolution passed by the Council on May 17, 1994, the City
Engineer has prepared plans and specifications for the improvement of properties adjacent to
North Broadway Street, north of Aspen Street and south of East Stillwater Street and
properties adjacent to Wilkins Street east of First Street, and has presented such plans and
specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILL WATER, MINNESOTA:
1. Such plans and specifications are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in The Gazette and in the
Construction Bulletin an advertisement for bids upon the making of such improvement
under such approved plans and specifications. The advertisement shall be published
for three days, shall specify the work to be done, shall state that bids will be received
by the City Clerk until 11 a.m. on Monday, August 29, 1994, at which time they will
be publicly opened in the Council Chambers of City Hall by the City Clerk and
Engineer, will then be tabulated and will be considered by the Council at 7 p.m.,
September 6, 1994, in the Council Chambers. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless sealed and
filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the Clerk for ten (10) percent of the amount of such bid.
Adopted by Council this 2nd day of August, 1994 .
Mayor
ATTEST:
City Clerk
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RESOLUTION NO. 94-_
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APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT
FOR BIDS FOR MYRTLEWOOD, L.I. 304
WHEREAS, pursuant to a resolution passed by the Council on June 21, 1994, the City
Consulting Engineer has prepared plans and specifications for the improvement of
Myrtlewood by extension of existing sanitary sewer, watermain, storm sewers and streets, and
has presented such plans and specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILL WATER, MINNESOTA:
1. Such plans and specifications are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in The Gazette and in the
Construction Bulletin an advertisement for bids upon the making of such improvement
under such approved plans and specifications. The advertisement shall be published
for three days, shall specify the work to be done, shall state that bids will be received
by the City Clerk until 11 a.m. on Monday, August 29, 1994, at which time they will
be publicly opened in the Council Chambers of City Hall by the City Clerk and
Engineer, will then be tabulated and will be considered by the Council at 7 p.m.,
September 6, 1994, in the Council Chambers. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless sealed and
filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the Clerk for ten (10) percent of the amount of such bid.
Adopted by Council this 2nd day of August, 1994
Mayor
ATTEST:
City Clerk
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MEMORANDUM
RE:.
Mayor and City Council
Klayton Eckles, City Engineer
Bid Award for Highlands of Stillwater 6th Addition, LI 306
y-f,/
TO:
.FROM:
DATE:
August 2, 1994
Attached is a letter from Dick Moore showing the bids received for the Highlands
of Stillwater 6th Addition project. The low bid received was V olk Sewer and
Water at a total cost of $133,780.28. The engineer's estimate was $149,900.00.
Volk Sewer and Water has done work for the City in the past and has done and
acceptable job.
RECOMMENDATION
I recommend Council pass a resolution awarding the project to V olk Sewer and
Water for a contract price of $133,780.28.
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3535 VADNAIs CENTER DR~, m St;H C~NT~R, ST. PAUl., MN 55' 10 61249Q.2C()(} BOO ~5'Z055 e
ARCHITECruRE ENGINEERING ENVIRONMENTAL TP.ANSPORTATlON
August 2, 1994
RE: Stillwater, Minnesota
Highlands 6th Addition
L.I. 306
SEH No. A-STILL9414.01
Mr. Klayton Eckles
City Engineer
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mr. Eckles:
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Enclosed is a tabulation of bids received on Monday, August I, 1994 at 11:00 a.m. for the above
referenced project. Four bids were received that ranged from $133,780.28 to $182,783.95. The
engineer's estimate was $149,900.00. Yolk Sewer and Water, Inc. of Brooklyn Park, Minnesota
is the low bidder with a bid of $133,780.28. Subcontractors include Tower Asphalt for the street
work, Ray Jordan & Sons for the turf and Schmidt Curb for the concrete work. Yolk Sewer and
Water, Inc. has completed projects with which SEH has been involved. Their past performance
indicates they have the ability to complete this project. We, therefore, recommend that the
Council award the Highland 6th Addition project to Yolk Sewer and Water, Inc.
&f?tIPrLL.
Richard E. Moore, P.K
tIo
Enclosure
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SHORT ELLIOTT
HENDRICKSON INC.
MINNCAPOLIS, MN
ST. CLOUO, MN
CHIPPEWA FALLS. WI
MADISON, WI
.
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MEMORANDUM
'1'0: Mayor and City Council
~~/
FROM:
RE:
DATE:
Klayton Eckles, City Engineer
Accepting Bid and Awarding Seal Coat Project
August 2, 1994
DISCTTSSION
Two bids were received for the annual seal coat project. The bids were Allied
Blacktop, $78,281.60, and ASTECH Corporation at $89,243.35. My engineer's
estimate for the project was $81,900.00. Allied Blacktop has done work for
Stillwater in the past and does a very good job of seal coating.
RECOMMENDATION
I recommend we award the seal coat improvement project to Allied Blacktop for
$78,281. 60.
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Resolution No.
LOCAL IMPROVEMENT NO. 290
A RESOLUTION ESTABLISHING NO PARKING
ALONG WEST ORLEANS STREET
S.A.P. 169-119-02
WHEREAS, The City of Stillwater desires to construct West Orleans from Highland Road
to Curve Crest Boulevard; and
WHEREAS, The curb to curb roadway width is 36 feet; and
WHEREAS, This width allows for 2 - 12 foot driving lanes and 1- 6 foot shoulder and
1 - 8 foot parking lane; and
WHEREAS, The 6 foot shoulder width is not sufficient to allow parking.
NOW, THEREFORE, BE IT RESOLVED:
That no parking will be allowed on the southwest side of West Orleans Street between
W ashington Avenue and Curve Crest Boulevard.
Enacted by the City Council this _ day of
, 1994.
Mayor
ATTEST:
City Clerk
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE GRAND GARAGE & GAlLERY 314 SOUfH MAIN STREET SUITE #160 P.O. BOX 438 STILLWATER, MN 55082
TELEPHONE: (612) 439-9464 TFLECOPIFlt: (612) 439-5641
LEGAL ASSISTANTS
.
DAVID T. MAGNUSON
MELODIE ARVOLD
SIIFl..LEY SUNDBFR.G
MEMORANDUM
TO: Mayor, city Council and staff
FROM: David T. Magnuson, city Attorney
DATE: July 29, 1994
RE: Agreement for a Phase II Investigation and Remediation
I have reviewed and approved this Agreement for Phase II Investigation and
Remediation regarding the tests that we are undertaking on North Third street.
Both Klayton and I have reviewed this and find it reasonable and would recommend
approval so that the clean up can begin.
DTMjsls
Enclosure
...
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AGREEMENT FOR PHASE II INVESTIGATION
AND REMEDIATION
THIS AGREEMENT, made and entered into this day of
, 1994, by and between JAY and CAROL KRAFTHEFER,
husband and wife ("Owners") and THE CITY OF STILLWATER, a
Minnesota municipal corporation ("City").
WIT N E SSE T H:
WHEREAS, Owners are the owners of the real property legally
described on Exhibit "A" attached hereto and made a part hereof
(the "Property"); and
. WHEREAS, the Property is believed to contain various wastes,
rubbish, debris and other materials deposited thereon prior to
the purchase thereof by the Owners by persons unknown, with the
knowledge and acquiescence of the City; and
WHEREAS, the City is willing to carry out, or caused to be
carried out, a Phase II environmental investigation ("Phase II
Investigation") of the Property, and, dependent on the results
thereof, to perform any necessary remediation which may be
required in the event pollutants, contaminants, or hazardous
substances (as the same are defined in Minn. Stats. Chapter 115B)
are found in the course of such Phase II Investigation; and
WHEREAS, the City has, in addition, agreed to defend,
indemnify and hold harmless the Owners, as more particular set
forth hereinafter.
NOW, THEREFORE, and in consideration of the mutual promises
of the parties, it is agreed as follows:
1. Riqht of Access to Property. Owners hereby grant City,
and the employees, agents, contractors and subcontractors of
City, the right of access to the Property, on the terms and
conditions hereinafter set forth, for the performance of the
Phase II Investigation. Such entry shall be during reasonable
business hours and shall be performed in such manner as to
minimize disturbance to the Owners' use of the Property as their
personal residence. City shall repair all damaged caused by such
entry, including, without limitation, repair or replacement of
landscaping, lawns, trees, shrubs, improvements and structures,
and shall restore the Property after the Phase II Investigation
to its condition prior to such investigation. Without limiting
the generality of the foregoing, .since a portion of the Property
to be investigated contains steep slopes, City shall take such
measures as shall be pruden~ and necessary to avoid or control
erosion, and shall repair or mitigate any erosion occurring after
the conclusion of the Phase II Investigation.
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JPS 154711
July 8, 1994
1
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2. Phase II Investiqation. Prior to any entry by the City
hereunder, City shall furnish Owners a copy of a Phase II
Investigation work plan, prepared by the City's environmental 4It
consultants, which shall comply with the Minnesota Pollution
Control Agency's standards or guidances for the Phase II
Environmental Investigation.
3.
OWners.
reports,
Phase II
Results of Phase II Investiqation to be Furnished to
City shall furnish to Owners copies of all investigative
logs, data or other work product resulting from the
Investigation.
4. Submission of Property to MPCA VIC Proqram. In the
event pollutants, contaminants or hazardous substances, as the
same are defined in Minn. Stats. Chapter 11SB, are found or
suspected to be located on any portion of the Property, as a
result of the Phase II Investigation, City shall promptly inform
Owners of such fact and shall submit the Property to the
Voluntary Transfer Program ("VIC Program") of the Minnesota
Pollution Control Agency ("MPCA") in the name of and at the
expense of the City. Owners shall cooperate, but without expense
to Owners, in any actions or procedures necessary to facilitate
the submission of the Property to the VIC Program and the
processing of the Property to a "certificate of completion"
pursuant to the provisions of Minn. Stats. ~11SB.17S.
5. Alternative Remediation if Property Not Submitted to
VIC Proqram. In the event, as a result of the Phase II
Investigation, it reasonably appears to City and Owners that the
Property does not contain pollutants, contaminants or hazardous
substances, then City shall not be required to submit the
Property to the VIC Program, but, pursuant to a MPCA-approved
work plan, shall carry out such removal or other remedial
activities as may be required under the circumstances to dispose
of on-site wastes. In such event, and in lieu of a "certificate
of completion" under the VIC Program, City shall deliver a
recordable indemnity, in the form attached hereto as Exhibit "B",
whereby City agrees to defend, indemnify and hold harmless
Owners, and their successors and assigns, from and against any
environmental liability, of whatsoever sort or nature,
attributable to the environmental condition of the Property as of
,19 ,the date on which the Owners purchased
the Property. Such indemnity shall be recorded against the title
to the Property, at the expense of the City.
6. No Admission by City. By its entrance into this
agreement, the performance of the Phase II Investigation, and any
remediation pursuant thereto, the City is not admitting any
liability with respect any environmental condition of the
Property.
JPS 154711
July 8, 1994
2
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7. "Quick Take" or Condemnation Claim Not Affected. It is
understood that the Owners have received a so-called "quick take"
notice, the realignment of North Third Street where the same
exists on or adjacent to the Property. Nothing in this
agreement shall be deemed to compromise, limit or in any way
affect any right or claim of any party, including the Owners or
the City, pursuant to any quick take or other condemnation or
other taking of any portion of the Property, or any claim for
compensation thereunder, pursuant to such realignment of North
Third Street.
8. Successors and Assiqns. This agreement shall bind and
apply to the respective parties hereto, and their respective
successors and assigns.
IN WITNESS WHEREOF, the parties have executed and delivered
this agreement as of the day and year first above written.
Jay Krafthefer
Carol Krafthefer
THE CITY OF STILLWATER, a Minnesota
municipal corporation
By:
Its: Mayor
and
By:
Its: City Clerk
JPS 154711
July 8, 1994
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MEMORANDUM
TO:
Mayor and City Council
FROM:
. City Coordinator
RE:
DATE:
Establishing a Construction Time Limit for Building Permits
July 29, 1994
Staff is requesting the first reading of an ordinance to establish a one-year time
limit for building construction. The present code does not specify a time limit
and there are a few owners who have acquired building permits several months
ago, but have yet to complete the work for which the permit was issued. The
new ordinance should provide us with a better means of assuring timely
completion of building permits.
~~
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
BY AMENDING CHAPTER 33.10, SUBD. 4 (4)
. ENTITLED "BUILDING PERMIT FEES AND PLAN CHECKING FEES"
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
-
1. AMENDING. The Stillwater City Code is hereby amended by amending Section 33.01, Subd.
4. (4) (b) that shall hereafter read as follows:
(b) Every permit of any kind issued by the Building Official shall expire by limitation and
become nun and void within one year of the date the permit was issued or if the building or work
authorized by such permit is not commenced within 90 days from the date of such permit or if the
building or work authorized by such permit is suspended or abandoned at any time after the work is
commenced for a period of 90 days. Before such work can be recommenced a new permit shall be
first obtained to do so, and the fee shall be one-half the amount required for a new permit for such
work, provided no changes have been made or will be made in the original plans and specifications
for such work; and provided further that such suspension or abandonment has not exceeded one year.
2. Saving. In all other ways the Stillwater City Code shall remain in full force and effect.
3. Effective Date. This ordinance shall be in full force and effect from and after its passage and
publication according to law.
Adopted by the City Council this _ day of 1994.
Mayor
Attest:
City Clerk
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TO:
FROM:
RE:
DATE:
Cc 'ir/d/9;/
MEMORANDUM
Mayor and City Council
. Klayton Eckles, City Engineer'tftL-
Petition for Local Improvement for the Kutz Addition, LI 308
July 28, 1994
Attached is a petition for improvements to the Kutz Addition. The owners are
requesting that the City proceed with the feasibility study of this site.
RECOM1)ifENDA TION
I recommend Council accept the attached petition and order the Engineer to
prepare a feasibility study for the Kutz Addition.
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FORM OF PETITION FOR LOCAL IMPROVEMENT
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(IF 100% OF OWNERSHIP PETITION)
Stillwater, ~1nnesota
July 19 , 19 94
,
To the City Councl1 of Stiliwater, Minnesota:
We, all owners of r.eal property abutting on Kallie Court (a new) Street,
between (i.e. north, south, etc.) line of east of Green Twig Wav Street and
the --1' ine of Street hereby
petition that sucJr. street is improved by ~e City of. Stillwater.
construction of street, sanitary sewer, storm sewer, watermain, etc. pursuant
to Minnes.ota Statutes, Chapter 429. ' .
SIGNATURE OF OWNER
DESCRIPTION OF PROPERTY
'.
"
Kutz Addition to Stillwater 3.5 acres
(new 3 lot subdivision)
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Examined, checked and found to be in proper form and to be signed by the
required number of O'Hners of property affected by the making oT the
improvement petitloned for.
Date: 9'~ :d-fr, Iqq~
~",P:: ;ii. {,),vf~ ~
Ci ty lerk
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RESOLUTION NO. 94-
DECLARING ADEQUACY OF PETITION
AND ORDERING PREPARATION OF REPORT
L.I. 308, KUTZ ADDITION
BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA:
1. A certain petition requesting the improvement of Kallie Court, east of Green Twig
Way, filed with the council on July 28, 1994, is hereby declared to be signed by the required
percentage of owners of property affected thereby. This declaration is made in conformity to
Minnesota Statutes, Section 429.035.
2. The petition is hereby referred to the City Engineer and he is instructed to report to
the council with all convenient speed advising the council in a preliminary way as to whether
the proposed improvement is feasible and as to whether it should best be made as proposed or
in connection with some other improvement, and the estimated cost of the improvement as
recommended.
Adopted by the council this 2nd day of August, 1994.
Charles M. Hooley, Mayor
Attest:
Morli Weldon, City Clerk
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MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 72439
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF STILLWATER
AND
THE CITY OF OAK PARK HEIGHTS
TO
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Revise the existing Traffic Control Signal, and Remove the
existing Traffic Control Signal and Install a new Traffic Control
Signal with Street Lights, Advance Warning Flashers, Interconnect
and Signing on Trunk Highway No. 36 at Washington Avenue - Norell
Avenue in Stillwater and Oak Park Heights, Washington County,
Minnesota.
S.P. 8214-115
Prepared by Traffic Engineering
ESTIMATED AMOUNT RECEIVABLE
AMOUNT ENCUMBERED
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City of Oak Park Heiqhts
$8.235.00
$8.400.00
N e \ \
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THIS AGREEMENT made and entered into by and between the
.
State of Minnesota, Department of Transportation, hereinafter
referred to as the "State", and the City of Stillwater,
hereinafter referred to as "Stillwater", and the City of Oak Park
Heights, hereinafter referred to as "Oak Park Heights",
WITNESSETH:
WHEREAS, Minnesota Statute 161.20 authorizes the
Commissioner of Transportation to make arrangements with and
cooperate with any governmental authority for the purposes of
construction, maintaining and improving the Trunk Highway system;
and
WHEREAS, the State has determined that there is
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justification and it is in the public's best interest to revise
the existing traffic control signal, and remove the existing
traffic control signal and install a new traffic control signal
with street lights, advance warning flashers, interconnect and
signing on Trunk Highway No. 36 at Washington Avenue - Norell
Avenue; and
WHEREAS, Stillwater has already let a contract for a
roadway construction project (S.A.P. 169-010-04) which includes
adding left turn lanes, and widening and resurfacing the North
leg of the intersection; and
WHEREAS, because of the roadway construction project,
revisions had to be made to the existing traffic control signal,
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72439
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which Stillwater paid for, and the State agreed to reimburse
Stillwater for its share of the costs; and
WHEREAS, Stillwater and the State mutually agreed that
because Stillwater paid for the costs of the roadway construction
project (S.A.P. 169-010-04), the State would therefore pick up
Stillwater's sh~re of the new traffic control signal with street
lights, advance warning flashers, interconnect and signing; and
WHEREAS, it is considered in the public's best interest
for the State to provide two (2) pedestal shafts and bases, a
master controller, and a new cabinet and control equipment to
operate the new traffic control signal; and
WHEREAS, because the population of Oak Park Heights is
e less than 5,000, the State shall therefore pick up 80 percent of
Oak Park Heights' share of the new traffic control signal with
street lights, advance warning flashers, interconnect and signing
work provided for herein; and
WHEREAS, Stillwater, Oak Park Heights, and the State.
will participate in the cost, maintenance and operation of the
new traffic control signal with street lights, advance warning
flashers, interconnect and signing, and the cost of the revision
of the existing traffic control signal as hereinafter set forth;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The State shall prepare the necessary plan,
specifications and proposal which shall constitute "preliminary
Engineering". The State shall also perform the construction
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72439
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inspection required to complete the items of work hereinafter set
forth, which shall constitute "Engineering and Inspection" and
shall be so referred to hereinafter.
2. The contract cost of the work or, if the work is
not contracted, the cost of all labor, materials, and equipment
rental required to complete the work, except the cost of
providing the power supply to the service pole or pad, shall
constitute the actual "Construction Cost" and shall be so
referred to hereinafter.
3. The City by contract has revised the existing
traffic control signal in accordance with State Aid Project
No. 169-010-04 on Trunk Highway No. 36 at Washington Avenue -
Norell Avenue. Estimated Construction Cost is $16,800.00.
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State's share is 50 percent. Stillwater's share is 50 percent.
4. The State with its own forces and equipment or by
contract shall remove the existing traffic control signal and
install a new .traffic control signal with street lights, advance
warning flashers, interconnect and signing in accordance with
State Project No. 8214-115 on Trunk Highway No. 36 at Washington
Avenue - Norell Avenue. Estimated Construction Cost is
$152,500.00 which includes State furnished materials. State's
share is 75 percent. Oak Park Heights' share is 25 percent.
(State's portion is 80% of this 25 percent. City's portion is
20% of this 25 percent.).
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72439
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5 .
Upon execution of this agreement and a request in
writing by the State, Oak Park Heights shall advance to the State
an amount equal to its portion of the project costs. Oak Park
Heights' total portion shall consist of the sum of the following:
a) Oak Park Heights' share (as specified in
Paragraph 4) based on the actual bid prices
and the estimated State furnished materials
costs.
b) Eight (8) percent of its share [Item (a)
above] for the cost of Engineering and
Inspection.
6. Upon completion and final acceptance of the
e project, Oak Park Heights' final share shall consist of the sum
of the following:
a) Oak Park Heights' share (as specified in
Paragraph 4) based on the final payment to
the Contractor and the actual State furnished
materials costs.
b) Eight (8) percent of its final share
[Item (a) above] for the cost of Engineering
and Inspection.
The amount of the funds advanced by Oak Park
Heights in excess of Oak Park Heights' share will be returned to
Oak Park Heights without interest and Oak Park Heights agrees to
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72439
-4-
pay to the State that amount of its final share which is in
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excess of. the amount of the funds advanced by Oak Park Heights.
7. Upon completion for the work provided for in
Paragraph 3 hereof to the satisfaction of the State's Assistant
Division Engineer at Roseville or his duly authorized
representative, the State shall pay to Stillwater the State's
share of the actual Construction Costs.
8. The amount to be encumbered for payment to
Stillwater from Trunk Highway Funds for the construction work
performed under this Agreement is $8,400.00 which is the State's
share of the Construction Costs. In the event that at any time
it appears that such reimbursement will exceed said sum,
Stillwater shall promptly notify the State's Assistant Division
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Engineer at Roseville or his duly authorized representative of
the reason for the increase in cost and the amount of additional
funds necessary to complete the project. If approved by the
State's Assistant Division Engineer at Roseville or his duly
'authorized representative, additional funds shall be encumbered
by the State and notice by the State's Assistant Division
Engineer at Roseville or his duly authorized representative to
Stillwater of that additional encumbrance will permit Stillwater
to complete this project.
9. Payment to Stillwater will be made by the State
for such work which is complete and approved and upon submission
by Stillwater of an invoice in quintuplicate itemizing the actual
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72439
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Construction Cost and certified by a responsible Stillwater
official.that said work has been completed under the terms of
this Agreement. The invoice and supporting records are subject
to audit by the State's representative at the direction of the
State.
10. The City shall submit to the State a certified
copy of the bid for the revised traffic control signal work
received by Stillwater.
11. Stillwater shall be responsible for the
installation of an adequate electrical power supply to the
service pad or pole, and for providing the necessary electrical
power for the operation of the new traffic control signal with
e street lights installation. Stillwater shall receive the bill
for the installation of the electrical power supply and the
monthly electrical bill for the new traffic control signal with
street lights, and invoice Oak Park Heights for 50 percent of the
costs.
12. Upon completion of the work contemplated in
Paragraph 4 hereof, it shall be Stillwater's responsibility, at
its cost and expense, to:
(1) maintain the luminaires and all
its components, including replacement of the luminaire if
necessary; (2) relamp the new traffic control signal, advance
warning flashers and street lights; and (3) clean and paint the
new traffic control signal, advance warning flashers, cabinet and
luminaire mast arm extensions. Stillwater shall invoice Oak Park
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72439
-6-
Heights for 50 percent of the costs of the above mentioned
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maintenan~e responsibilities assigned to Stillwater. It shall be
the State's responsibility, at its cost and expense, to maintain
the signing and interconnect and perform all other new traffic
control signal, advance warning flasher and street light
maintenance.
13. Any and all persons engaged in the aforesaid work
to be performed by the State shall not be considered employees of
Stillwater or Oak Park Heights and any and all claims that mayor
might arise under the Worker's Compensation Act of this State on
behalf of said employees while so engaged, and any and all claims
made by any fourth party as a consequence of any act or omission
on the part of said employees while so engaged on any of the work 4It
contemplated herein shall not be the obligation and
responsibility of $tillwater or Oak Park Heights. The State
shall not be responsible under the Worker's Compensation Act for
any employees of Stillwater or Oak Park Heights.
14. All timing of the new traffic control signal
provided for herein shall be determined by the State, through its
Commissioner of Transportation, and no changes shall be made
therein except with the approval of the State.
15. Upon execution by Stillwater, Oak Park Heights and
the State and completion of the construction work provided for
herein, this agreement shall supersede and terminate the
maintenance and operations terms of Agreement No. 67568 dated
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72439
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October 23, 1990, for the intersection of Trunk Highway No. 36 at
Washington Avenue - Trunk Highway No. 36 South Frontage Road,
between Stillwater, Oak Park Heights, Washington County and the
State.
16. Upon execution by Stillwater, Oak Park Heights and
the State and completion of the construction work provided for
herein, this agreement shall supersede and terminate the
maintenance and operations terms of Agreement No. 62213 dated
September 25, 1984, for the intersection of Trunk Highway No. 36
at Washington Avenue, between Stillwater, Oak Park Heights,
Washington County and the State.
17. Upon execution by Stillwater, Oak Park Heights and
tit the State and completion of the construction work provided for
herein, this agreement shall supersede and terminate Agreement
No. 62213 Supplemental Agreement No.1 dated April 17, 1986,
between Stillwater and the State.
18. Upon execution by Stillwater, Oak Park Heights and
the State and completion of the construction work provided for
herein, this agreement shall supersede and terminate Agreement
No. 62213 Supplemental Agreement No. 2 dated August 6, 1990,
between Stillwater and the State.
19. Upon execution by Stillwater, Oak Park Heights and
the State and completion of the construction work provided for
herein, this agreement shall supersede and terminate Agreement
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72439
-8-
No. 67270-R dated August 6, 1990, between Stillwater and the
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State.
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72439
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APPROVED AS TO FORM:
CITY OF STILLWATER
City Attorney
APPROVED AS TO FORM:
By
Mayor
(Ci ty Seal)
By
City Clerk
CITY OF OAK PARK HEIGHTS
City Attorney
72439
-10-
By
Mayor
(City Seal)
By
City Administrator-
Treasurer
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
RECOMMENDED FOR APPROVAL:
Assistant Division Engineer
Operations Division
APPROVED AS TO FORM AND EXECUTION:
Assistant Attorney General -
State. of Minnesota
72439
-11-
DEPARTMENT OF TRANSPORTATION
By
Assistant Commissioner
Dated
DEPARTMENT OF ADMINISTRATION
By
Dated
DEPARTMENT OF FINANCE
By
Dated
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RESOLUTION
BE I7 RESOLVED that the City of Stillwater enter into an
agreement with the State of Minnesota, Department of
Transportation for the following purposes, to wit:
To revise the existing traffic control signal, and
remove the existing traffic control signal and install
a new traffic control signal with street lights,
advance warning flashers, interconnect and signing on
Trunk Highway No. 36 at Washington Avenue - Norell
Avenue in accordance with the terms and conditions set
forth and contained in Agreement No. 72439, a copy of
which was before the Council.
BE IT FURTHER RESOLVED that the proper City officers be
and hereby are authorized to execute such agreement, and thereby
assume for and on behalf of the City all of the contractual
obligations contained therein.
CERTIFICATION
State of Minnesota
County of Washington
City of Stillwater
I hereby certify that the foregoing Resolution is a
true and correct copy of a resolution presented to and adopted by
the Council of the City of Stillwater at a duly authorized
meeting thereof held on the day of , 1994,
as shown by the minutes of said meeting in my possession.
City Clerk
(Seal)
RESOLUTION
BE IT RESOLVED that the City of Oak Park Heights enter into
an agreement with the State of Minnesota, Department of
Transportation for the following purposes, to wit:
To revise the existing traffic control signal, and
remove the existing traffic control signal and install
a new traffic control signal with street lights,
advance warning flashers, interconnect and signing on
Trunk Highway No. 36 at Washington Avenue - Norell
Avenue in accordance with the terms and conditions set
forth and contained in Agreement No. 72439, a copy of
which was before the Council.
BE IT FURTHER RESOLVED that the proper City officers be
and hereby are authorized to execute such agreement, and thereby
assume for and on behalf of the City all of the contractual
obligations contained therein.
CERTIFICATION
State of Minnesota
County of Washington
City of Oak Park Heights
I hereby certify that the foregoing Resolution is a
true and correct copy of a resolution presented to and adopted by
the Council of the City of Oak Park Heights at a duly authorized
meeting thereof held on the day of , 1994,
as shown by the minutes of said meeting in my possession.
City Administrator-
Treasurer
(Seal)
. ~_k
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MEMORANDUM
TO: Mayor and City Council
FROM:
Klayton Eckles, City Engineer
'(-~ /
RE:
Cash Escrow for Grading Ptiurr
DATE:
August 2, 1994
UISCTTSSION
As part of the ordinance established that required a grading escrow for an as-
built survey for new building construction, a resolution is required establishing
the amount of the cash escrow.
I recommend a cash escrow of $1,000 per lot up to a maximum of $5,000 per
builder. This way a builder that has a number of outstanding projects under
construction will not have an undo financial hardship. Once a builder has
submitted up to $5,000 of cash escrow, for each new lot submitted for approval
a letter from the builder designating the $5,000 escrow for the purpose of
guaranteeing proper grading for each new lot will be required.
In addition to the cash escrow, an escrow anminiRtration fee needs to
established. I recommend an administration fee of $50.00 be collected on all
permits. This fee is to cover the cost of reviewing each grading plan,
administrating and processing the escrow checks, and assisting the builder in
in terpreting the ordinance and developing a plan which meets the ordinance.
I;;).. Nb
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MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
Reassessment of Special Assessments for Lot 1, Block 1, Deerpath Addition
DATE:
August 2, 1994
Minnesota Statutes Chapter 429.071 Subd. 4 states:
Reassessment, tax forfeited hllld. When a parcel of tax forfeited land is returned to
private ownership and the parcel is benefited by an improvement for which special
assessments were canceled because of the forfeiture, the municipality that made the
improvement may, upon notice and hearing provided for the original assessment,
make a reassessment or a new assessment as to the parcel in an amount equal to the
amount remaining unpaid on the original assessment.
Lot 1, Block 1, Deerpath Addition, a tax forfeited property, was recently purchased from the County
by a private party. In order for the City to collect the unpaid assessments, ($6,492.34), it will be
necessary to conduct a hearing on the reassessment. Therefore, I am recommending that the Council
set a hearing date for 7:00 p.m., September 6, 1994.
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 94-175
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Board of Water Commissioners
Burmaster, Russell
Copy Duplicating
Courier
Deblon, Diane
Desch, Mark & Gloria
Earl F Anderson
Floyd Total Security
Food-n-Fuel
Glser, Paul
Gopher Bearing
Honsa Lighting
Legislative Associates
Lind, Leslie & Gladys
McGladrey & Pullen
Miller, Davin
MN Cellular One
MN Dept of Jobs & Training
Old Republic Surety Company
Rose Floral
S hort- Elliot-Hen d ric kson
Stillwater Sunrise Rotary Club
T A Schifsky
Telnet
United Building Center
USEMCO
Washington County Public Works
Washington County Treasurer
Weldon, Morli
Yocum Oil
MANUAL CHECKS
Blue Cross/Blue Shield
Jun ker Sanitation
Lind, Leslie & Gladys
MN Dept of Health
MN Pollution control Agency
Oak Park Heights, City of
State Building Inspector
Stillwater, City of
U S Postmaster
Washington County Treasurer
ADDENDUN TO BILLS
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American Linen Supply
Bell, Timothy
Burmaster, Russell
Hydrant Repair-Grove/63rd St
Janitorial Services
Maintenance Agreement-Copier
Newsletter
Health Insurance
Parking Lease/Maintenance
Signs
Monitoring Service-Hooley Bldg
Gasoline
Boiler Engineer
Belt-Sweeper
Light Bulbs
Consultant Services
Land Purchase
1993 Audit
Meals/Parking
Mobile Phone
Unemployment
Bond Reissue-Deblon
F lowers- Erwin
Comp Plan
Quarterly Dues
Asphalt
Computer Record System Network
Cement
Payment #3-LI #301
Construction Agee-CSAH 5/CR 64
Computer Space Rental
Mileage/Parking
Gas-Small Engines
June Payment
July Payment
Land Purchase
Plan Review Fees-LI 303/304
Plan Review Fees-LI 303/304
Sewer Hookups
Building Permit Surcharge
Petty Cash
Postage-Meter /Newsletter /Billing
Recording Fees/Tab Renewal/Title
Towel Service
Hubcaps
Janitorial Services
473.20
140.00
487.40
1,128.00
309.62
742.30
214.34
182.12
20.51
200.00
290.70
10.67
500.00
927.00
5,815.00
15.07
92.41
32.14
100.00
39.94
1,429.26
110.00
151.36
2,528.73
55.29
32,190.00
362,122.70
1,250.00
77.50
85.12
5,830.64
88,000.00
927.00
150.00
240.00
450.00
2,212.00
80.10
2,349.25
254.00
27.70
21.30
25.00
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C C P Industries
GAB Business Service
Global Computer Supplies
Goodin Company
Goodyear Tire Company
Harvest States
Inland Utility Company
Junker Recycling
Magnuson, David
Metropolitan Wast Control Com
MN Cellular One
Montbraind, Steven
National Chemsearch
Northern States Power
Northern States Power
Northwestern Tire & Battery
Oak Park Heights, City of
Oakgreen Sod
PER A
R & T Specialty
Road Rescue
Southam Business Communications
Tower Ashpalt
U S West
Waldor Pump
Washington County Central Serv
Washington County Treasurer
Watson, Dennis
Wybrite
Yocum
ZarTIuth Brush Company
Zepper, Allen
Towels-Shop
Deductible
Office Supplies
Sewer Pipe-Storm Sewer Repair
Tires
Chloride/Grass Seed
Payment #2-LI #302
Recycling
Legal Services
SAC
Mobile Phone
94 Health Insurance Refund
Cleaning Supplies
Electric
Street Lighting
Wheel Changes
Sewer Hookups
Sales Tax-Sod
Employer Contributuion-Glaser, S
DARE Supplies
Bulbs-Emergency Lights
publication-LI #306
Payment #2-LI #301
Telephone
Pump-Meadowview Lift Station
Computer Paper
Recording Fees
Programming Services
Computer Maintenance Agreement
Fuel Oil
Brooms-Sweeper
Parking/Meals/Chapter Meeting
TOT AL:
Adopted by the City Council this 2nd day of August July, 1994.
APPROVED FOR PAYMENT
153.23
250.00
52.24
590.98
213.43
116.80
78,977.42
11,610.00
6,686.86
21,859.20
11.06
137.34
312.51
5,554.35
9,782.29
23.78
150.00
84.09
8.58
84.24
42.17
126.50
343,079.45
281.67
1,301.41
87.12
19.50
597.50
241.00
47.98
1,698.46
75.75
996,544.28
--------------
--------------
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 94-17f
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Board of Water Commissioners
Burmaster, Russell
Copy Duplicating
Courier
Deblon, Diane
Desch, Mark & Gloria
Earl F Anderson
Floyd Total Security
Food-n-Fuel
Glser, Paul
Gopher Bearing
Honsa Lighting
Legislative Associates
Lind, Leslie & Gladys
McGladrey & Pullen
Miller, Davin
MN Cellular One
MN Dept of Jobs & Training
Old Republic Surety Company
Rose Floral
S hort- Elliot-Hendrickson
Stillwater Sunrise Rotary Club
T A Schifsky
Telnet
United Building Center
USEMCO
Washington County Public Works
Washington County Treasurer
Weldon, Morli
Yocum Oil
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Hydrant Repair-Grove/63rd St
Janitorial Services
Maintenance Agreement-Copier
Newsletter
Health Insurance
Parking Lease/Maintenance
Signs
Monitoring Service-Hooley Bldg
Gasoline
Boiler Engineer
Belt-Sweeper
Light Bulbs
Consultant Services
Land Purchase
1993 Audit
Meals/Parking
Mobile Phone
Unemployment
Bond Reissue-Deblon
Flowers- Erwin
Comp Plan
Quarterly Dues
Asphalt
Computer Record System Network
Cement
Payment #3-LI #301
Construction Agee-CSAH 5/CR 64
Computer Space Rental
Mileage/Parking
Gas-Small Engines
473.20
140.00
487.40
1,128.00
309.62
742.30
214.34
182.12
20.51
200.00
290.70
10.67
500.00
927.00
5,815.00
15.07
92.41
32.14
100.00
39.94
1,429.26
110.00
151.36
2,528.73
55.29
32,190.00
362,122.70
1,250.00
77 .50
85.12
.
STILLWATER PUBLIC LIBRARY
July 27, 1994
e Mayor and City Council
Stillwater, Minnesota
223 NORTH FOURTH STREET
STILLWATER, MINNESOTA 55082
TELEPHONE: 439-1675
Dear Mayor and Councilmembers:
The Stillwater Public Library is, and should be, one of our city's points of
pride. Established in 1859, it is one of the oldest, if not the oldest library
in the state. It has a strong collection of fiction, non-fiction and
reference materials, and a dedicated profesional staff. Appropriate to
Stillwater's role as the Birthplace of Minnesota, the library boasts of a
collection of local history titled the St. Croix Collection.
The St. Croix Collection contains books, newspapers, photographs, oral
histories, diaries and manuscripts dating back to the 1860's. Part of the
collection are some documents originally created by the government of the
City of Stillwater. Among these are Birth and Death records for the city
and some old tax assessment rolls. These items are frequently used by
patrons of the collection.
At the suggestion of Nile Kriesel, I spent a good part of this afternoon
. looking through some inactive files in the basement of city hall. Attached
you will find a list of items that I would like transferred to the St. Croix
Collection of the Stillwater Public Library. If simply giving threse
records to the library creates legal hassles, we would be glad to act as
the repos.itory for these records while they remain city property.
As I am leaving my position as of today, and as my successor has not yet
. been hired, please address your response to Lynne Bertalmio, director of
the library. I appreciate any help you can give towards preserving
Stillwater's history.
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ITEMS IN STORAGE
Lower Level, City Hall
. REQUESTED BY STILLWATER PUBLIC LIBRARY
(These items are stacked on a table with a sign on them)
City Engineer's Files, 1880's- 1 box
1920's- 1 box
Daybook (account book) 1859-1897
Building repair permits, 1930's-1940's.
Building Permits and Repair Records, 1886-1945, four boxes.
Representative set of City Bonds
City Payroll lists, 1888; 1901; 1893; 1905
Account Book, Gerwein (?) and Brosius, 1889-1890.
Street Opening and Repair Assessment Rolls
Photographic Portraits "American Legion Hall of Fame"
Edna Mulvey-1935; Mary Jenes-1932; W.E. (Bill) Easton-1939;
A.W. (Art) Kleinschmitz-1940; "John L. Sullivan" -1936;
Donald "Dan" McCuish-1933
------------------------------------------------------
In addition, the will of photographer John Runk leaves six reels of 1 6mm
movie film to the City of Stillwater. I suggest these items also be
transferred to the St. Croix Collection. From there they can be transferred
to the Minnesota Historical Society, which has facilities for permanent
storage of movie film. In return, the Historical Society can make and
donate two video tape copies of the films. One of these videotapes can
then be lent to library patrons, and the other kept at the library.
,. .~
MISCELLANEOUS FILES ON LEGAL MATTERS
FILE TITLE
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STILLWATER V. BEECHAM (PROHIBITION)
STILLWATER V. ALEX PETERSON (PROHIBITION)
STILLWATER V. IAN STEVENSON (PROHIBITION)
STILLWATER V. ORVILLE WELLKING (PROHIBITION)
LILY LAKE CONDEMNATION
BOURDAUGHS WALL REPAIR
N. BROADWAY AND BOOM ROAD
LIQUOR CASES (3 FILES)
STILLWATER HOTEL (RE LOWELL INN CONSTRUCTION)
N. SECOND ST. ACCIDENT (HAS 2 RUNK PHOTOS)
BROWN'S CREEK ROAD IMPROVEMENT
BUS MATTERS
UNION DEPOT REMODELING BLUEPRINTS
BRIDGE PAPERS
STILLWATER EMERGENCY RELIEF WORKS (1932)
ARMORY SITE
TRAIN DISCONTINUANCE (STILLWATER-HUDSON)
STREET RAILWAY MATTERS WITH ROUTE BLUEPRINT
STILLWATER CITY HOSPITAL
STILLWATER PUBLIC LIBRARY
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State of Wisconsin \ DEPARTMENT OF NATURAL RESOURCES
990 Hillcrest Street
Suite 1 04
Baldwin. Wisconsin 54002
TELEPHONE 715-684-2914
George E. Meyer
Secretary
July 21, 1994
Mr. Charles Hooley
Mayor
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Re: Impending Environmental Cleanup
Junker Landfill
Hudson Township, Wisconsin
Dear Mr. Charles Hooley:
This letter is to inform you that records obtained by the Wisconsin Department
of Natural Resources (WDNR) and U.S. Environmental Protection Agency (USEPA)
show that wastes generated and/or hauled by City of Stillwater were disposed
of in the 1970's and/or 1980's at the Junker Landfill in Hudson Township,
Wisconsin.
Federal "Superfund" law imposes broad retroactive liability on transporters
and generators of waste containing hazardous substances where such substances
have been released to the environment. For this reason, we are notifying you
that if the waste your company sentfhauled to the Junker Landfill contained
hazardous substances, your company would be considered a "Potential
Responsible Party" (PRP) and is legally liable for its share of cleanup costs.
The owner(s) and operator(s) of the Junker Landfill have failed to fulfill
their responsibilities for site closure and cleanup. We are therefore
requesting at this time that your company join with other transporters and
generators to form a PRP group and to conduct the necessary cleanup activities
at this site. The first step to initiate your participation is to have an
authorized representative attend a PRP meeting facilitated by the WDNR and
USEPA to inform you of the facts and issues of this site. A meeting is
scheduled for August 16, 1994, at 10:00 a.m. in the Community Room of the St.
Croix County Government Center, 1101 Carmichael Road, Hudson, WI.
The following gives you a brief summary of the site information:
Junker Landfill is about a 20-acre site located in the Town of
Hudson in St. Croix County, Wisconsin. The site is located about
six miles east of the St. Croix River on Alexander Road, north of
U.S. Highway 12.
· 1
July 21, 1994
Page 2
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The Junker landfill operated from early 1970's to mid 1980's rece~v~ng
muni~ipal solid waste, demolition waste and commercial/industrial waste.
Closure of the landfill and subsequent post-closure care of the
landfill have been initiated by the WDNR as a result of the
owner(s)/operator(s) failure to do so. In addition, water quality
sampling of monitoring and residential wells in the area has been
undertaken by the WDNR and the U.S. Environmental Protection
Agency (USEPA). The sampling has shown that contamination of the
groundwater has occurred and a plume extends downgradient to the
west about CWo miles. Residences located in this area rely on
groundwater for drinking water.
Three waste generators stepped forward and started supplying bottled water in
February 1994 to over 180 homes in the area to address immediate water supply
concerns. The three generators also hired an environmental engineering firm
in February 1994 to undertake an evaluation of the technical information and
data available regarding the Junker site and to provide recommendations for
the next logical tasks to be implemented at this site. This evaluation was
completed in April 1994 and was presented to the WDNR and U.S. Environmental
Protection Agency (USEPA) in May 1994 along with the recommendations. The
purpose of the meeting that is scheduled for August 16, 1994, at the St. Croix
County Government Center, is to form a group to implement the recommendations.
There is a need to get these recommended steps implemented promptly to protect
the health of residents in the area.
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Under Federal Superfund law, the generators who have initially stepped forward
and incurred costs have the right to sue your company for cost recovery if
your company is a PRP and does not step forward to be an active participant at
this site. You have an opportunity to join in and participate now, to avoid
possible enforcement action by WDNR and/or the USEPA and/or third party law
suits against your company.
Sincerely,
WISCONSIN DEPARTMENT OF
NATURAL RESOURCES
~cv~ ~
LL/fj7./~if UlZcit~{J) U
Wendy Anderson
District Engineer
Patrick Collins
Hydrogeologist
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f ...
. NOTICE
, .
Informational Meeting on the
Junker Superfund Landfill
A meeting for potential responsible parties in the impending
Superfund environmental cleanup at the Junker Landfill has been
scheduled as follows:
DATE: Tuesday, August 16, 1994
TIME: 10:00 a.m.
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LOCATION: Community Room (basement)
St. Croix County Government Center
1101 Carmichael Road
Hudson, WI 54016
DIRECTIONS: From Interstate 94 take Exit 2 - Carmichael
Road. Go north approximately 1.2 miles. The
Government Center is just north of the
Carmichael Road - County Road UU intersection.
PURPOSE: to provide information about the site, the cleanup
now underway, the costs involved, the remedial
action yet to be undertaken by the PRP Group,
and the opportunity for settlement of potentially
responsible parties' financial liability
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American Wind Symphony. Orchestra
-
This invitation is extended to you as a financial contlibutor,
media representative; host for orchestra memberS or volounteer worker.
.Be our guest . .,..
. for a recc;ption ,on poard'the'P9INT <;;<>'UNT~Q~T IT' .
. onWednesday.;Au.gust.:3~.. at..8:p..m. ".'.:.:.;..' .....
The vessel 'will be moored on the riverfronta.t Lowell Park.
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. Browse through the art gallery which this year for the. orchestra's.. .
entire season'features'works'by'artists'wd Craftspeoplt: froin.....:;.\<>~...;.;.
. our area of Minnesota andWiscorisin:.,..:J./;/.:' . .. .
"". _:...-_..__,;......-.._~;-.-.,~..., :/'.>,-.', ._J .~ ~.,...:..:..'-..-....;-. '\' '-, ,;. "'~"'-' <"".,',' ,,~, ...-~,......'
, '--'.' ': 1.-". . ..
.~_'...~-f:;,.:..~ -~__'_,' ":"':.." ,-,',-(<,"" '~'::.'i>;'::'" .. ~',- : "'_->"_<:_'~.. n
Stroll on 'a g.u,ided tour 9:(thisone~f-a-kindriverboat,,'::::.<
. .. ':<~unique 195-f()otcraft.\.. ..... :.,,'.... ,-..,;,/
. Inspect it'fr()mthepiloth.6use i().the engines::.. :' c. '\i'(";'
with a backsrilgelook at the 75-foot concertstage.,:i '.'I"",'
.' . 'J.'..; ..' ," ':~":::.':..:.'...'c>:';: ",>~<}). .?".~.:",: ;.~,:',c,; ;,~r~):>
:Enjoy~usic by erisembles_fr6m:;./:;'.:;'/'
the Anlerican Wind SYPJphony Qrcnestfa.'.":,v. ~-
They will 'lJe entertaining in the theater' on. bo:ird~ <
And for treats; we will be servirigrefreshmentS~.
," ,', ' "','" ',' ,; ,."
.. -, ,. "~""
)
Your seat is reserved
for the concert on Thursday, August 4, at 8 p. m.
Exclusively for contributors,
. we will provide down-front chair seating.
We WIll acknowledge all sponsors with our appreciation
for making the concert possible,
so please attend.
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*
Please RSVP no later than Monday, August 1st.
To make it quick and easy, call
Jane Dickinson at 439-6766
or
Mary Ann Sandeen at 439-2630
CELEBRATE
OUR FARMING HERITAGE
CENTURY FARM DAY
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III
Washington County Historic Courthouse
Third and Pine Streets .:. Stillwater, Minnesota
EXHIBIT GRAND OPENING
Sunday, August 14, 1994 1:00-5:00 P.M.
"Century Farms - Our Agricultural Heritage"
Demonstrations of Traditional Farm Activities
Antique Steam Enp Used for Threshing
Spinning . Butter Churning &.. Food Preparation
.:. <. .:. .:. .:.
PRESENTATION of CERTIFICATES of RECOGNITION
to
Washington County Century Farm Families . 2:30 P.M.
.:. .:. .:. .:. .:.
Music by "The FllrmhAnds'
Displays from Agricultural Businesses and Organizations
Videos of Rural Washington County Histol)'
Refreshmenu . Children's Play Fann
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~..
F," Adm'"'",, - Donatio". G,..tefuUy A&&'l'fed (612) 430-6233
. ALL EVENTS RAIN OR SHINE .
Century ~arm tJJay
:Jfonoring Wasnington County Century ~ann ~ami[ies
Sunaay, .9LugUst 14, 1994 1:00 - 5:00 P.M.
wasliington County !f{istoric Courtliouse
q'fiira and Pine Streets, Stif{water" Minnesota
e 9"'ou are coraiolfy invitea to . tlie grana Opening of tlie T,~lii6it
Presentation of Certificates()j ~co9nition to Century1'arfn1'ami(ies at 2:30 P.M.
f}3y County Commissioners ana County 'Dairy Princess. T,{iza6etli Lerou~
1.
2.
3.
9:00
9:00
4.
9:05
5.
9:15
6.
9:35
7.
9:50
8.
9.
10. 10:05.
11. 10: 15
. TO
11:15
12. 11:20
TO
11:50
WASHINGTON.COUNTY
Denn. C. Hegberg
Di.tric:t 1
M.-yH__
Di.tric:t 2/Chw
W./y AbrM-.on
Di.tric:t 3
Myr. Pet_on
Di.tric:t 4
Dw. Engstrom
Di.tric:t 5
COUNTY BOARD AGENDA
JULY 26, 1994, 9:00 A.M.
ROLL CALL
CONSENT CALENDAR
AUDITOR-TREASURER'S OFFICE - R. STAFFORD, AUDITOR-TREASURER
SET DATE FOR TRUTH-IN-TAXATION HEARINGS
CENTRAL SERVICES DEPARTMENT - R. SLIVIK, DIRECTOR
CONTRACT FOR TELECOMMUNICATIONS EQUIPMENT WITH VICOM, INC.
COURT SERVICES DEPARTMENT - R. REETZ, DIRECTOR
A. VICTIM/OFFENDER MEDIATION PROGRAM GRANT
B. UPDATE ON APPROPRIATIONS. FROM THE 1994 OMNIBUS CRIME BILL
GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR
A. APPOINTMENT OF SHERIFF
B. LOWER ST. CROIX RIVER BOATING RULE AMENDMENTS
DISCUSSION FROM THE AUDIENCE
VlSFTORS MAY SHARE 7lIE/R CONCE1INS WT1ll7llE COUNTY ltOARD OF COMM/SSIONDtS ON ANY ITEM NOT ON 7llE AGENDA. 7llE CHAIR WIIL DIRECT
7llE COUNTY ADMINIS1JtATOR TO PREPARE ltDPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NOT TO ltE REPE1TI10US OF PREVIOUS SPEAKERS
AND TO LIMIT YOUR ADDRESS TO FIVE ItIJNU1V;.
COKKISSIONER REPORTS - COKKENTS - QUESTIONS
71l/S PERlOD OF 77ME SHAlL ltE USED ltf 7llE COMM/SSIONDtS TO REPOKT TO 7llE FUlL ltOARD ON COMM1T1F:E AC71VTllES. MAKE COMMENlS ON
MATTERS OF IN'TEREST AND INFORMA770N. OR JWSE QUESTlONS TO 7llE STAFF. 71l/S AC110N IS NOT INTENDED TO RESULT IN SU11STANl1VE
ltOARD AC110N DURING 71l/S 71ME. ANY AC110N NECESSARY ltEC4USE OF DISCUSSION WIIL ltE SCHEDULED FOR A FUTURE ltOARD MEE17NG.
BOARD CORRESPONDENCE
ADJOURN
BOARD WORKSHOP WITH HUMAN RESOURCES DEPARTMENT - B & C
THIRD-STEP HEARING IN THE MELTON CLASSIFICATION GRIEVANCE
BOARD WORKSHOP WITH COUNTY ATTORNEY'S OFFICE - B & C
* * * * * * * * * * * * * * * * * * * * * * * * * * *.* * * * * * * * * * * *
UPDATE ON NEW ETHICS LEGISLATION
BOARD MEETING ON AUGUST 2, 1994, AllNUAL NACO CONFERENCE
MEETING NOTICES
Co_ittee
Vacancy Review Committee-Meeting
as the Personnel Committee
Planning Advisory Committee
Solid Waste Mgmt. Coord. Brd.
Community Corrections
Plat Commission
Met. Council Chairman's Advisory
Time
1:00 p.m.
7:00 p.m.
10:30 a.m.
7:30 a.m.
9:30 a.m.
7:30 p.m.
Washington County Board Room
2099 University Ave. W - st. Paul
Washington County Government Center
H.E.L.M. Meeting Room
230 E.5th St. - Mears Park Centre
Location
Administration Conference Room
({yoN Mea auUttmce dw 10 disability or ""'gUtlge lxurier. p14Me caJl4JO-6OO3 (lDD 4J~J220)
AN EaUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR**
JULY 26, 1994
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ADMINISTRATION
AUDITOR-TREASURER
COMMUNITY SERVICES
HEALTH, ENVIRONMENT AND
LAND MANAGEMENT
HOUSING & REDEVELOPMENT
AUTHORITY
HUMAN RESOURCES
PUBLIC WORKS
SHERIFF
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ITEM
A. APPROVAL OF THE JULY 5, 1994 BOARD MEETING MINUTES.
B. APPROVAL OF RESOLUTIONS ORDERING THE DETACHMENT AND ANNEXATION OF PROPERTY FROM
SCHOOL DISTRICT #622 AND ANNEXED TO SCHOOL DISTRICT '833.
C. APPROVAL FOR COUNTY BOARD CHAIR TO SIGN LETTER IN RESPONSE TO STATE AUDITOR'S
FINDINGS AND RECOMMENDATIONS CONTAINED IN THE DRAFT REPORT ON THE INTERNAL
CONTROL STRUCTURE AND COMPLIANCE FOR THE YEAR ENDED DECEMBER 31, 1993.
D. APPROVAL OF RESOLUTION IN SUPPORT OF LEGISLATION REVISING TAXATION OF A
COGENERATION FACILITY.
E. APPROVAL OF ABATEMENT APPLICATIONS FOR REDUCTION IN VALUE, PENALTY, INTEREST,
DISASTER AND HOMESTEAD.
F. APPROVAL OF RESOLUTION, REPURCHASE OF TAX-FORFEITED LAND BY MARCEL EIBENSTEINER,
OWNER.
G. APPROVAL TO APPOINT MARTIN J. MYKKANEN TO THE WASHINGTON COUNTY PRIVATB INDUSTRY
COUNCIL.
H. APPROVAL TO EXTEND THE PRIVATE INDUSTRY COUNCIL MEMBERSHIPS OF BARBARA HANSEN
AND JELLE DEBOEF TO JUNE 30, 1996.
I. APPROVAL OF RESOLUTION TO JOIN JOINT POWERS ORGANIZATION FOR THE PURPOSE OF
PROVIDING WORKER'S COMPENSATION FOR COMMUNITY WORK EXPERIENCE PROGRAM (CWEP).
J. APPROVAL TO SUBMIT A $5,000.00 GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF
HEALTH BREAST AND CERVICAL CANCER CONTROL PROGRAM FOR THE PERIOD AUGUST 1, 1994
THROUGH JULY 1, 1995.
K. APPROVAL TO EXECUTE AGREEMENTS WITH FOREST LAKE TOWNSHIP AND AUTHORIZE PAYMENTS
FOR DISTRIBUTION OF CURBSIDE RECYCLING FUNDS IN THE AMOUNT OF $48,741.
L. APPROVAL OF RESOLUTION, ISSUANCE BY THE WASHINGTON COUNTY HOUSING AND
REDEVELOPMENT AUTHORITY OF uP TO $8,510,000 IN SINGLE FAMILY MORTGAGE REVENUE
REFUNDING BONDS AND $10,000,000 SINGLE FAMILY MORTGAGE REVENUE BONDS FOR A
COUNTY-WIDE SINGLE FAMILY PROGRAM. .
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M. APPROVAL OF PERSONAL LEAVE OF ABSENCE WITHOUT PAY, FOR REBECCA PUNG, COMMUNITY
SERVICES, BEGINNING SEPTEMBER 5, 1994, THROUGH MARCH 6, 1995.
N. APPROVAL OF PERSONAL LEAVE OF ABSENCE WITHOUT PAY, FOR JANE FELLERER; COMMUNITY
SERVICES, BEGINNING JULY 19, 1994, THROUGH SEPTEMBER 12, 1995.
o. APPROVAL OF SPECIAL PROJECT POSITION OF UTILITY WORKER I IN THE FACILITIES
SECTION OF PUBLIC WORKS PROM AUGUST 8, 1994, THROUGH OCTOBER 28, 1994.
P. APPROVAL OF COUNTY PAID MEDICAL AND HOSPITALIZATION INSURANCE PREMIUMS, FOR
RETIRING EMPLOYEE SONJA J. LINDE, COURT ADMINISTRATION, IN ACCORDANCE WITH
SECTION 11 OF THE PERSONNEL RULES AND REGULATIONS.
Q. APPROVAL OF BANDING AND ~RADING OF NEW JOB DESCRIPTION OF M.~AGED CARE ADVOCATE
IN THE COMMUNITY SERVICES DEPARTMENT AT C41-1; AND APPROVAL OF ATTACHED JOB
DESCRIPTION.
R. APPROVAL OF BANDING AND GRADING OF NEW JOB DESCRIPTION OF DIVISION MANAGER _
SHERIFF ADMINISTRATION AT C52-1; AND APPROVAL OF ATTACHED JOB DESCRIPTION.
S. APPROVAL OF BANDING AND GRADING OF THE NEW JOB DESCRIPTION OF ASSESSMENT
TECHNICIAN IN THE ASSESSOR'S OFFICE AT C41-1J AND APPROVAL OF ATTACHED JOB
DESCRIPTION.
T. APPROVAL TO ENTER INTO A CONTRACT FOR SERVICES FOR IMPLEMENTATION OF THE NSP
LOCAL GOVERNMENT ENERGY CONSERVATION PROGRAM.
U. APPROVAL TO EXECUTE THE SNOWMOBILE EASEMENT WITH THE STAR TRAIL ASSOCIATION.
V. APPROVAL OF RESOLUTION AUTHORIZING THE EXECUTION OF THE 1995 GRANT REQUEST OF
THE EAST METRO COORDINATED NARCOTICS TASK FORCE.
**Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approv~
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.,..,
07/19/94
15: 18
CITY OF OAK PARK HEIGHTS ~ 6124390456
NO. 361
[;101
l'
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CITY OF OAK PARK HEIGHTS
MINUTES OF MEETING HELD MONDAY, JULY 11, 1994
Meeting called to order at 6:10 p.m. by Mayor O'Neal. Present:
Kern, Seggelke, Schaaf, Vierling, Benson, Swanson, Anderlik and
Wilson. Absent: Butler and Doerr.
Clerk read public hearing notice, presented affidavit of
publication and mailing list to review Kennel Permit No. OOB as
issued to Jordan Denke. Mayor O'Neal called for comments and
discussion ensued. Schaaf, seconded by Kern, moved to close
hearing with decision to be announced during regular meeting. 4
aye votes. Hearing closed.
Staff reports were reviewed.
Doerr arrived at 7:20 p.m.
Regular meeting called to order at 8:05 p.m. by Mayor O'Neal.
Jim Brimeyer and Larry Thompson discussed their firms process for
4It an executive search for a City Administrator.
Seggelke, seconded by Kern, moved to approve low quote from
Abrahamson Nurseries for planting and removal of trees in the
amount of $7,193.50. Project to be completed July 29, 1994. 5 aye
votes. Carried.
Doerr, seconded by Schaaf, moved to table Washington County Housing
& Redevelopment Authority request for two weeks. 5 aye votes.
Carried.
Doerr, seconded by Schaaf, moved to approve $95.00 reimbursement to
Building Inspector for certification examination. 5 aye votes.
Carried.
Park Commission will meet at City Hall, Monday, July 18th at 6:30
p.m.
Schaaf, seconded by Kern, moved to approve the purchase of three
Motorola portable radios with scanning facilities at approximate
cost of $3,000.00 and to be expended from Police Department -
Capital Outlay Fund. 5 aye votes. Carried.
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Seggelke, seconded by Schaaf, moved
Improvement project on July 25, 1994.
to continue
I
5 aye votes.
58th Street
Carried.
Schaaf, seconded by Kern, moved to authorize city Engineer to
proceed with city contractor's to complete River Hills punch list.
5 aye votes. Carried.
Post.lt- brand fax transmittal memo ~11f 121 Plges. ;3
I I~ I
137/19/94
15: 19
CITY OF OAK PARK HEIGHTS ~ 61243913456
NO. 361
[;1132
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Page two - Minutes 7/11/94
Schaaf, seconded by Kern, moved to adopt Resolution #94-07-23
declaring default under the terms of the May 20, 1993 developers
agreement for the subdivision known as River Hills 2nd Addition and
authorizing the City Engineer to implement corrective action to
correct the matters in default requiring performance and further
directing the City Clerk to draw upon the developers letter of
credit. Roll oall vote taken with 5 aye votes cast. Resolution
adopted.
Schaaf, seconded by Kern, moved to dire6t Building Official and
Fire Marshal to check the brush and trees on the East Oaks site.
S aye votes. Carried.
Schaaf, seconded by Kern, moved to adopt Resolution #94-07-24
authorizing oontribution to emergency repairs experienced along
County Road 21 in the Perro Creek drainage area by the City of
Bayport. Roll call vote taken with 5 aye votes cast. Resolution
adopted.
Schaaf, seconded by Kern, moved to approve minutes of June 13th and
27th. Aye votes cast by Kern, Schaaf, Seggelke and 0' Neal. e
Abstain by Doerr. Carried.
Seggelke, seconded by Kern, moved to schedule a public hearing
Monday, August 8, 1994 at 7:30 p.m. on request submitted by Pamela
Sanderson for a variance to build an addition. 5 aye votes.
Carried.
Schaaf, seconded by Doerr, moved to approve S.P. 8214~8S0 Trunk
Highway No. 36 at Washington Avenue and Norell Avenue Traffic
Control Signal System - Plan Review and Execution received from MN
Department of Transportation. 5 aye votes. Carried.
Kern, seconded by Doerr, moved to approve St. Croix Animal Shelter
Impounding Agreement. 5 aye votes. Carried.
Kern, seconded by
Monday, August B,
Cindylou Hult for
Carried.
Schaaf,
1.994 at
a Home
moved to schedule a public hearing
7:30 p.m. on request submitted by
Occupation License. 5 aye votes.
Seggelke, seconded by Schaaf, moved to schedule a public hearing
Monday, August S, 1994 at 7:30 p.m. on request submitted by Robert
Hagstrom for a Planned Unit Development - condominium conversion.
S aye votes. carried.
Schaaf, seconded by Seggelke, moved to approve staff member
attendance at the MN Government Finance Officers Annual Conference.
S aye votes. Carried.
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15: 19
CITY OF O~K P~RK HEIGHTS ~ 6124390456
NO. 361
Gl03
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Page three - Minutes 7/11/94
Schaaf, seconded by Kern, moved to retain Brimeyer & Associates as
executive search consultants with cost not to exceed $15,000.00.
5 aye votes. Carried.
Seggelke, seconded by Kern, moved to revoke Jordan Denke's Kennel
License in view of the findings at the hearing and violations noted
by the Police Department. Mr. Denke will be allowed 30 days to
comply. 5 aye votes. Carried.
Doerr, seconded by Schaaf, moved to direct City Attorney to revamp
Kennel License Ordinance. 5 aye votes. Carried.
Seggelke, seconded by Kern, moved to schedule a public hearing
Monday, August 22, 1994 at 7:30 p.m. to amend Ordinances #401 and
#1304. 5 aye votes. Carried.
Seggelke, seconded by Kern, moved to adjourn.
Adjourned at 10:45 p.m.
Respectfully submitted,
5 aye votes.
a;J.I~~c... w:.A1J..,;)
La Vonne Wilson
Administrator/Treasurer
07/21/94
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CITY OF OAK PARK HEIGHTS ~ 6124390456
NO. 376
(;l01
AGENDA
CITY OF OAK PARK HEIGHTS
MONDAY, JULY 25, 1994 -- 6:15 P.M.
6:15 P.M. AGENDA
I. Junker/Greiling/Pfeifer!Flynn
7:00 P.M. AGENDA
I. Call to Order
II. Visitors
III.
Departmental Reports
Schaaf - utilities
a. Mall Pedestrian Path
b. Mall Sweeping
Kern - streets
Building Official
O'Neal - Police
Seggelke - Parks
a. SAEDC
Doerr - Administration
a. Media Policy
Cable Update
consolidation Update
Water Management Update
IV. public Hearings
Krongard - PUD
Miller - Shed Variance
58th Street Improvement Project - Continued
V. Old Business
MNDOT - Noise Barriers - Staff Comments
East Oaks PUD
Night Out - August 2nd
ADA Compliance Information & Cover Park
Valley View Washout
New Business
Schedule
Schedule
Schedule
VI.
Bid Opening - Brekke Park Shelter
2nd Budget Workshop (ailS - 6:00 p.m.)
Public Hearing - Pitzele CUP Request
" ,,- Sunnyside Variance
"
Post.lt'. brand fax transmittal memo 767'1 I IOf pIIQ118. ~
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07/21/94
14:32
CITY OF OAK PARK HEIGHTS ~ 6124390456
NO. 376
VII. Correspondence Presented
Preferred Work Care
NWAC - Park Planning
Valley Branch Watershed District
[;102
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14:26
CITY OF OAK PARK HEIGHTS ~ 6124390456
NO. 401
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CITY OF OAK PARK HEIGHTS
MINUTES OF MEETING HELD MONDAY, JULY 25, 1994
Call to order by Mayor O'Neal. Present: Schaaf, Kern, seggelke,
Doerr, Vierling I Richards, Benson, Butler and Wilson. Absent:
Swanson.
Park Commission will meet at City Hall, Monday, August 15th at 6 :30
p.m.
Seggelket seconded by Schaaf, moved to advertise for sealed bids to
be opened August 16, 1994 at 11 a.m. for Brekke Park Shelter ADA
Improvements. 5 aye votes. Carried.
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Clerk read public hearing notice, presented affidavit of
publication and mailing list for request for a Planned Unit
Development submitted by Jack Krongard. Mayor called for comments
and discussion ensU'ed. Schaaf, seconded by Kern, moved to continue
public hearing Monday, August 8th. 5 aye votes. Carried.
Clerk read public hearing notice, presented affidavit of
publication and mailing list for request for a variance submitted
by Laurie Miller. Mayor called for comments and discussion ensued.
Seggelke, seconded by Kern, moved to close hearing. 5 aye votes.
Hearing closed.
Kern, seconded by Schaaf, moved to approve above variance.
Hardship being a small back yard, the driveway being a good
location for a shed and not having to remove the large tree. 5 aye
votes. Carried.
Seggelke, seconded by Doerr,
Improvement hearing, Monday,
Carried.
moved
August
to
8,
continue 58th
1994. 5 aye
Street
votes.
Noise barriers will be discussed August 22, 1992.
Doerr, seconded by Schaaf, mo~ed to approve East Oaks Planned Unit
Development agreement as presented contingent on final plans, hard
shell, security agreement and other financial requirements. 5 aye
votes. Carried.
,e
Schaaf, seconded by Kern, moved to approve the Joint. Powers
Consortium Agreement relating to the HOMg Program subject to the
revised indemnification provision. 5 aye votes. Carried.
Schaaf, seconded by Seggelke, moved to approve the eight audit
recommendations as outlined by Judy Holst. 5 aye votes. Carried.
Schaaf, seconded by Seggelke I moved to approve grant
Community Volunteer Service in the amount of $1,000.00
votes. Carried.
to the
5 aye
~!"JI.ll~'~I"""'"" ~1'Il,;I~~.,I'f>",,,,..~.I..',.., ,I'I~"'I'I." .,~, .,',,1
"'I
07/2g/g4
CITY OF OAK PARK HEIGHTS ~ 61243g0456
NO. 411
13:4g
Page two - Minutes 7/25/94
Kern, seconded by Seggelke, moved to schedule the seconded budget
workshop Monday, August 15th at 6:00 p.m. 5 aye votes. Carried.
Seggelke I seconded by Doerr, moved to schedule a public hearing
Monday, August 22nd at 7:30 p.m. on request for a conditional Use
permit submitted by Eric Pitzele. 5 aye votes. Carried.
Kern, seconded by Schaaf, moved to schedule a public hearing
Monday, August .22nd at 7:30 p.m. on request for a variance
submitted by Todd Sutterfield (Port of Sunnyside.) 5 aye votes.
Carried.
Kern, seconded by Schaaf, moved to approve grant of $100.00 to
Lakeview Hospital Auxiliary. Aye votes cast by Kern, Schaaf, Doerr
and O'Neal. Abstain by Seggelke. Carried.
Seggelke I seconded by Kern, moved to adj ourn.
Adjourned at 9:30 p.m.
Respectfully submitted,
5 aye votes.
~ .J"...-.... fI w_t.J~
La Vonne Wilson
Administrator/Treasurer
Fax'
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