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Home My WebLink About1996-01-02 CC Packet ~ . REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 96-1 January 2, 1996 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 1. Dave Eckberg - Update on Lumberjack Days STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Petition to block end of Deer Path - Residents of Deer Path and Deer Path Court OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA * ~,.} '''''~'i ~ "\ 1. Resolution 96-1: Directing Payment of Bills. 2. Resolution 96-2: Designating Depositories for 1996 3. Resolution 96-3: Authorizing execution of contracts for 1996 Legal Newspapers 4. 1996 Taxi License, F.D.S, Inc. dba Stillwater Taxi, A-Taxi (renewal) 5. 1996 Towing License, Stillwater Towing (renewal) 6. Purchase of Opticoms for emergency activation of traffic semaphores 7. Authorization to solicit quotes for skid loader and pickup truck for Parks Department 8. Resolution: Approving Final Payment, UBC Project City Council Agenda 96-1 January 2, 1996 UNFINISHED BUSINESS 1. Resolution: Approving Change Order No.1, Calibre Ridge, L.I. 313 and Wildwood Pines 5th Addition, L.I. 309 NEW BUSINESS 1. Elect Vice President for Council Resolution: Designating Vice President for Council 2. Resolution: Awarding contract to Sand Creek Group Ltd. for Employee Assistance Program 3. Resolution: Approving Agreement with ATEC Associates, Inc., for Phase II Environmental Investigations - Olive Street dump site and Myrtle Street dump site 4. Possible appointment to Water Board 5. Resolution: Ordering Preparation of Report, 1996 Street Improvements PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS 1. Washington County Board of Commissioners - Notice of meeting, County-wide forum on Social and Economic Health of the East Metro Area 2. Washington County - Participating in project for sharing major equipment 3. Sharon Abramowicz - Land values and annexation issues COUNCIL REQUEST ITEMS STAFF REPORTS (continued) Possible adjournment to executive session to discuss labor relations negotiations ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ** Items in italics are additions to the agenda 2 - . "~I . TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and Council City Clerk January 2, 1996 Additions/Changes to Council Packet and Agenda ADDITIONS TO AGENDA: 1. Possible appointment to Water Board (New Business No.4) 2. Resolution: Ordering Preparation of Report, 1996 Street Improvements (New Business No.5) 3. Sharon Abramowicz - Land values and annexation issues (Communications No.3) ADDITIONS TO COUNCIL PACKET 1. Revised Agenda 2. . 3. 4. 5. 6. 7. 8. 9. 10. :~ . \. i Memos to be distributed at 4:30 meeting by Glen Van Wormer: 1. Eagle Ridge Trail/Deer Path Traffic Study update 2. Proposed frontage road - north side of TH 36 Memo: Request from Stillwater Town Board for use of Council Chambers Memo: Dave Eckberg, Lumberjack Days '96 Patricia Plunkett - Request to remove name from Deerpath petition List of Bills (Consent Agenda No.1) Letters of interest - Water Board appointment (New Business No.4) Memo: Feasibility study for 1996 Street ImprovemeI!ts (New Business No.5) Letter from Sharon Abramowicz ( Communications No.3) FYI: FYI: FYI: FYI: FYI: FYI: FYI: Minnesota Amateur Sports Commission - Mighty Ducks grant First Trust - Response to request for funding from St. Croix Foundation Letter to Lynda Voge, Metropolitan Council ("Service Area Phasing" attachment not included on copy of letter in original packet) Washington County Board Agenda, Jan. 2, 1996 Lee Miller, copy of letter to Stillwater Town Board Metro Meetings, Jan 1-5, 1996 Lower St. Croix Interagency Planning Team - Master Plan for Lower St. Croix National Scenic Riverway . . - AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 96-1 January 2, 1996 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 1. Dave Eckberg - Update on Lumberjack Days STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Petition to block end of Deer Path - Residents of Deer Path and Deer Path Court OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA * 1. Resolution 96-1: Directing Payment of Bills. 2. Resolution 96-2: Designating Depositories for 1996 3. Resolution 96-3: Authorizing execution of contracts for 1996 Legal Newspapers 4. 1996 Taxi License, F.D.S, Inc. dba Stillwater Taxi, A-Taxi (renewal) 5. 1996 Towing License, Stillwater Towing (renewal) 6. Purchase of Opticoms for emergency activation of traffic semaphores 7. Authorization to solicit quotes for skid loader and pickup truck for Parks Department 8. Resolution: Approving Final Payment, UBC Project City Council Agenda 96-1 January 2, 1996 UNFINISHED BUSINESS 1. Resolution: Approving Change Order No.1, Calibre Ridge, L.I. 313 and Wildwood Pines 5th Addition, L.I. 309 NEW BUSINESS 1. Elect Vice President for Council Resolution: Designating Vice President for Council 2. Resolution: Awarding contract to Sand Creek Group Ltd. for Employee Assistance Program 3. Resolution: Approving Agreement with ATEC Associates, Inc., for Phase II Environmental Investigations - Olive Street dump site and Myrtle Street dump site PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS 1. Washington County Board of Commissioners - Notice of meeting, County-wide forum on Social and Economic Health of the East Metro Area 2. Washington County - Participating in project for sharing major equipment COUNCIL REQUEST ITEMS STAFF REPORTS (continued) Possible adjournment to executive session to discuss labor relations negotiations ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 . . ~ F . -'1 1 ! (;./: ,'...... December 20, 1995 Mr. Nile Kriesel City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Nile: Per our conversation of this morning this letter will confirm that I would like to appear before the City Council at the 4:30 p.m. January 4, 1996 meeting to request the City of Stillwater's assistance with Lumberjack Days '96. Please contact me if this request can not be accommodated. We are looking forward to a great celebration next summer. . Happy Holidays III Best regards, :- St. Croix Events, Inc. · P.O. Box 311 . Stillwater, MN 55082. Phone 612/430-2306. Fax 612/430-0553 . . I t.Croix EVENTS/INC. December 28, 1995 To: Mayor Jay Kimble Councilman Rich Cummings Councilman Terry Zoller Councilman Gene Bealka Councilman Eric Thole City Attorney Dave Magnuson ...city Administrator Nile Kriesel From: Dave Eckberg )t,.- Coordinator, Lumberjack Days '96 Re: Lumberjack Days '96 Request of the City of Stillwater I am pleased that I will be appearing before the council at the afternoon session of the January 2, 1996 meeting to make our request for assistance from the City of Stillwater for Lumbe~ack Days '96. First of all I want to thank the City of Stillwater for the tremendous support given to Lumberjack Days '95. It was a fabulous celebration. We have received nothing but very positive comments. The City deserves a lot of credit for that success. \Nith the Lumbe~ack Days firmly reestablished in the community we are ready to go for 1996. The dates are set. Lumberjack Days '96 will be held from Tuesday July 23 through Sunday July 28. Enclosed is the almost finalized LJD '96 anchor event schedule. '/fe have firm agreements (paper work to follow) with everyone on the schedule with the two exceptions noted. Those two events are 95% firm according to their agents. Both should be finalized on or before January 15, 1996. Based on my on-going conversations with Klayton Eckles it seems that coordinating the construction in Lowell Park may very well be the most critical aspect remaining of Lumberjack Days '96's planning. It appears, at this time, that the construction process may naturally extend and ultimately start on or after July 29. This would allow us to hold our Lumberjack Days activities in their most logical location, Lowell Park-South. I am hopeful that the July 29 start date can be kept in the forefront of discussions on the construction process and perhaps even be included in the bid specifications as potential contractors review the process. If the construction in Lowell Park-South does start after July 29 allowing LJD '96 the use of Lowell Park-South the celebration should be the best ever. P.O. Box311 · Stillwater,MN 55082 · Phone612/430-2306 · Fax612/430-0553 Mayor & Council Memo Lumberjack Day. '96 Request December 28, 1995 Page two I am pleased that our request of the City of Stillwater is similar to our 1995 request. We are not asking for more money. Specifically: 1. Exclusive use of Lowell Park for the period of the celebration listed above. Exclusive use of Pioneer Park on Sunday July 28 as the finishing point forthe Grande Parade. 2. That the City issue to the Lumberjack Days Festival Association, Inc.,the exclusive beer permit for the sale of-beer in Lowell Park for the dates of the celebration. 3. A J.Q.an in the amount of $4,000 to the Lumbe~ack Days Festival Association, Inc., to be used as start up capital for the celebration. The loan will be repaid on or before August 1, 1996. 4. A gmn1 in the amount of $6,000 to the Lumberjack Days Festival Association, Inc. for the express purpose of producing the Lumberjack Days '95 Grande Parade on Sunday July 28, 1996. Under this arrangement we would like the your permission to carry Lumberjack Days '96 sponsor banners in the parade. 5. Any staff support deemed necessary to make the Celebration safe and clean for our visitors. We think that Lumberjack Days '96 will be the best Lumberjack Days ever held. We appreciate the your support and are looking forward to this summer. " . . -- I I . . I . -, ~ LUMBERJACK DAYS '96 ANCHOR EVENT BLUEPRINT Schedule 8/0 12/27/95 MID-MA Y Lumberjack Days '96 Kickoff Wine Tasting Party Site and date to be determined TUESDAY. JULY 23 Treasure Hunt Begins. Drum Beauty Minnesota '96 Preview (PENDING) Concert by the Blue Devils of Concord, California Seven Time Drum Corps International World Champion Lowell Park-South Sponsor and "VIP" Reception. Freight House Restaurant. By Invitation only. WEDNESDAY. JULY 24 Treasure Hunt Continues. Drum Beauty Minnesota '96. Robert L. Miller Stadium Stillwater Junior High School THURSDAY. JULY 25 Treasure Hunt Continues. Drum Beauty Minnesota '96. Robert L. Miller Stadium Stillwater Junior High School Carnival Opens. Downtown Stillwater. . ~ Lumberjack Days '96 Schedule Blueprint page two . FRIDAY. JULY 26 Treasure Hunt Continues. Sidewalk Sales. Downtown Stillwater. St. Croix Mall. River Heights Plaza Carnival. Downtown Stillwater. Running Race Pre-Race Meal. Vittorio's Restaurant. Downtown Stillwater. Lumberjack Days '96 Concert The Oak Ridge Boys (PENDING) Lowell Park-South. "Iron man" Lumberjack Competition. Lowell Park-South. Downtown Stillwater. . Post Concert Backstage Party. SATURDAY. JULY 27 Treasure Hunt Final Clues. Sidewalk Sales. Downtown Stillwater. St. Croix Mall. River Heights Plaza. Carnival. Downtown Stillwater. Lumberjack Days '96 10 Mile Run, 5K Walk or Run, Kids 1 Mile Run. Ends Lowell Park-South. Downtown Stillwater. . ..,1 . . . ~ Lumberjack Days '96 Schedule BlueprInt page three SATURDAY. JULY 27 (continued) Lumberjack Days '96 Dragon Boat Races. St. Croix River. Lowell Park-South. Water Ski Exhibition St. Croix River Lowell Park-South Lumberjack Days '96 Music Spectacular Night Kid Johnny Lang Lowell Park-South. Downtown Stillwater. "Ironman" Lumberjack Competition. Lowell Park-South. Downtown Stillwater. :NDAY. JULY 28 Carnival. Downtown Stillwater. Lumberjack Days '96 Grande Parade. Lumberjack Days '96 High School Band Competition. Division M. (six bands). Division A. (six bands). Lumbe~ack Days '96 Power Boat Races Lowell Park Downtown Stillwater "Ironman" Lumberjack Competition. (Champion crowned) Lowell Park-South. Downtown Stillwater. WISH LIST Appearance by the any of the boats in the Delta Queen Family. Development of Venetian Boat Parade. KARE 11 Live Broadcast of their Saturday Morning Show, July 27. . . I. MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Appointments to Boards and Commissions DATE: December 29, 1995 I would recommend that the Council defer appointments to the various boards and commissions until the next meeting (January 16th). The City has not received many letters of interest and we should run another notice in the papers. Since the last meeting we also learned that another commission member had passed away. I am referring to Jim Weaver who served on the Water Board for the past six years and whose term runs to June 30, 1997. Jim was a friend to all of us and he will be greatly missed. I can discuss all of this more fully with you at the meeting Tuesday nightp ~uU . . I. Memorandum To: Mayor and Council From: Modi Weldon, City Clerk Date: December 28, 1995 Subject: Possible rescheduling of March 5 Council Meeting The regularly scheduled first meeting of March, 1996, falls on March 5, Uniform Precinct Caucus Day. Minnesota Statutes 202A.14; 202A.19 state that Council may not meet after 6 p.m. on that day. Council direction on rescheduling is requested. . . . Memorandum To: Mayor and Council From: Modi Weldon, City Clerk Date: January 2, 1996 Subject: Request from Stillwater Town Board for use of Council Chambers A request has been made by Pat Bantli, Clerk, to reserve the Council Chambers for the Stillwater Township Annual Meeting, scheduled for March 12, 1996, from 7:30 - 9 p.m. No Council meeting is scheduled for that date. However, the regular March 5 Council meeting needs to be rescheduled because of Uniform Precinct Caucus requirements (no meetings after 6 p.m). Council direction is requested. . . . ) CITY OF STILLWATER FEDERAL OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT AND RELATED REGULATIONS IMPLEMENTATION POLICY POLICY: This policy is to establish programs designed to help prevent accidents and injuries resulting from the misuse of alcohol or use of controlled substances by drivers of commercial motor vehicles. This policy implements the requirements of the federal Omnibus Transportation Testing Act and the U.S. Department of Regulations, 49 C.F.R. Part 382. This policy is in addition to and separate from any other drug policy the City of Stillwater may adopt. Any questions related to this policy should be directed to the City Coordinator. SCOPE OF COVERAGE: This policy is applicable to every employee with a Commercial Drivers' License (CDL) who operates, is ready to operate or is available to operate commercial motor vehicles used in intra- or interstate commerce to transport passengers or property, .5!lli!. meets anyone of the following criteria: a. Has a gross combination rate of 26,001 or more pounds inclusive of a towed unit with a gross vehicle weight rating of more than 10,000 pounds; or b. the vehicle has a gross vehicle or combination weight greater than 26,000 pounds; or c. the vehicle carries hazardous material requiring placarding; or d. the vehicle is designed to transport 16 or more passengers, including the driver. As of January 1, 1996, departments affected by this regulation include the employees of the Public Works and Parks departments. DEFINITIONS: Accident/ReDortable Accident - An occurrence involving a commercial motor vehicle operating on a public road which results in: a) a fatality; or b) receipt of a citation under State or local law for a moving traffic violation resulting from an accident; or c) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or d) one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away form the scene by a tow truck or other vehicle. All motor vehicle accidents shall be reported, regardless of the severity, immediately upon their occurrence. Alcohol and substance abuse testing will be conducted if the accident involves any of the situation listed above. Alcohol - the intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including methyl or isopropyl alcohol. 1 ( Alcohol Concentration (or content) - the alcohol in a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test under this procedure. . Alcohol Use - the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. BAT (Breath Alcohol Technician) - an individual who instructs and assists individuals in the alcohol testing process and operates an Evidential Breath Testing Device (EBT). Chain of Custodv - procedures to account for the integrity of each urine specimen by tracking its handling and storage from point of specimen collection to final disposition of the specimen. Confirmed Alcohol Test - a second test, following a screening test with a result of 0.02 or greater, that provides quantitative data of alcohol concentration. Confirmed Drug Test - a second analytical procedure to identify the presence of a specific drug or metabolite which is independent of the screen test and which uses a different technique in chemical principal form that of the screen test in order to insure reliability and accuracy. (Gas chromatography/mass spectrometry (GC/MS) is the only authorized confirmation method for cocaine, marijuana, opiates, amphetamines, and phencyclidine). Confirmation Tests - for controlled substances, a third analytical procedure to reconfirm the presence of a specific drug or metabolite. If the rest result of the primary specimen is positive the driver may request that the MRO direct the split specimen be test in any different DHHS-certified laboratory for presence of the drug(s). Consortium - an entity, including a group or association of employees or contractors, that provides alcohol or controlled substance testing as required by federal regulations, or other U.S. Department of Transportation alcohol or controlled substances testing rules, and that acts on behalf of the employers. . Controlled Substance - any drug is which is not legally obtainable or which is legally obtainable but either has not been legally obtained or is misused. The term includes, but is not limited to, marijuana, cocaine, stimulants, depressants, narcotics, hallucinogens, prescription drugs not properly used according to physician directions, prescription drugs not being used for prescribed purposes and prescription drugs procured by fraud. Driver/Employee - any person who operates or maintains a commercial motor vehicle. This includes, but is not limited to: full-time, regularly employed drivers; part-time and temporary drivers; leased drivers and independent owner/operator contractors who are either directly employed by or under lease to the employer or who operate a commercial motor vehicle at the direction of or with the consent of the employer. For the purposes of pre-employment/pre-duty testing only, the term driver includes a person applying to the City for employment to drive a commercial motor vehicle. EBT (Evidential Breath Testing Device) - an EBT provided by the National Highway Traffic Safety Administration (NHTSA) for the evidential testing of breath and placed on NHTSA's "Conforming Products list of Evidential Breath Measurement Devices." fWHA - The Federal Highway Administration. Job ApDlicant - a person who applies to become an employee of the City of Stillwater and has received a job offer contingent upon the person passing a drug and alcohol test. 2 . . . . '-0 Medical Review Officer (MRO) - a licensed physician who is knowledgeable in the medical use of prescription drugs and the pharmacology and toxicology of illicit drugs and has knowledge of substance abuse disorder and has appropriate medical training to interpret and evaluate a driver's confirmed positive test result together with driver's medical history and any other relevant biomedical information. Positive Test Result - a finding of the presence of a drug or the drug metabolite or alcohol in the sample tested in levels at or above the threshold detection levels set by the DHHS. Random Selection - a mechanism for selection of employees for testing where each employee has an equal chance of being tested each time selections are made. Reasonable Cause/SusDicion - means that the City believes the appearance, behavior, speech, or body odors of a driver are indicative of the use of a controlled substance or alcohol based on the observation of at least two (2) supervisors or officials who have received training in the identification of behaviors indicative of drug and alcohol use. Refuse to submit (to an alcohol or a controlled substance test - a driver . fails to provide adequate breath for testing without a valid medical explanation after the driver has received notice of the requirement for breath testing; or . fails to provide adequate urine for controlled substances testing without a valid medical explanation after the driver has received notice of the requirement for urine testing; or . engages in conduct that obstructs the testing process. Safetv-Sensitive Function - any of the following: (1 ) all time at a carrier or shipper plant, termination, facility or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the City; (2) all time inspecting equipment as required by federal regulations or otherwise inspecting, servicing or conditioning any commercial motor vehicle at any time; (3) all driver time which shall mean all time spent at the driving controls of a commercial motor vehicle in operations; (4) all time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth, which shall mean a berth conforming to the requirements of federal regulations; (5) all time loading or unloading a commercial motor vehicle, being loaded or unloaded, remaining in readiness to operate a commercial motor vehicle, or in giving or receiving receipts for shipments loaded or unloaded; (6) all time spent performing the driver requirements of the federal statutes related to accidents; (7) all time repairing, obtaining assistance, or remaining in attendance upon a disabled commercial motor vehicle. Screening Test (also known as Initial Test) - in alcohol testing, it means an analytical procedure to 3 0' determine whether a driver may have a prohibited concentration of alcohol in the driver's system. In controlled substance testing, it means an immunoassay screen to eliminate "negative" urine specimens from further consideration. . Substance Abuse Professional (SAP) - a licensed physician or a licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorder. PROHIBITED CONDUCT Conduct Related to Alcohol: 1 . A driver tested under this policy and federal law who is found to have an alcohol concentration of 0.02 or greater but less than 0.04 shall not perform safety-sensitive functions, including driving a commercial motor vehicle. The driver shall not perform safety-sensitive functions until the start of the driver's next regularly scheduled duty, but not less than twenty-four hours following administration of the test and the driver will not be compensated during the time off. The driver may use accumulated vacation or compensatory time leave hours during the absence if accrued and available. A detectable alcohol concentration level is in violation of City policies and actions also may be taken under those policies, which may be in addition to this policy. 2. No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. 3. The City, having actual knowledge that a driver has an alcohol concentration of 0.04 or greater, shall not permit the driver to perform or continue to perform safety-sensitive functions. . 4. No driver shall be on duty or operate a commercial motor vehicle while the driver possesses alcohol in any quantity unless the alcohol is manifested and transported as part of a shipment. This includes the possession of medicines containing alcohol (prescription or over-the-counter), unless the packaging seal is unbroken.. 5. No driver shall use alcohol while performing safety-sensitive functions. 6. The City, having actual knowledge that a driver is using alcohol while performing safety- sensitive functions, shall not permit the driver to perform or continue to perform safety- sensitive functions. 7. No driver shall perform safety-sensitive functions within four hours after using alcohol. 8. The City, having actual knowledge that a driver has used alcohol within four hours, shall not permit a driver to perform or continue to perform safety-sensitive functions. 9. No driver required to take a post-accident alcohol test because of loss of human life or who receives a citation under state or IQcal law for a moving traffic violation arising from an accident shall use alcohol for' eight (8) hours following the accident, or until the driver undergoes a post-accident test, whichever occurs first. 10. No driver shall refuse to submit to a post-accident alcohol test, a random alcohol test, a . 4 . . I. \. reasonable suspicion alcohol test, or a follow-up alcohol test mandated by this policy and federal law. 11. The City shall not permit a driver who refuses to submit to the mandated alcohol tests under this policy and federal law to perform or continue to perform safety-sensitive functions. CONDUCT RELATED TO CONTROLLED SUBSTANCES 1. No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. Misuse of any controlled substance is a violation of City policies and actions may be taken under those policies, which may be in addition to this policy. 2. The City, having actual knowledge that a driver has used a controlled substance, shall not permit the driver to perform or continue to perform a safety-sensitive function unless use is permitted pursuant to the written instruction of the physician. 3. A driver shall inform the driver's supervisor of any therapeutic drug use. 4. No driver shall report for duty, remain on duty, or perform a safety-sensitive function, if the driver tests positive for controlled substances. 5. The City, having actual knowledge that a driver has tested positive for controlled substances, shall not permit the driver to perform or continue to perform safety-sensitive function. 6. No driver shall refuse to submit to a post-accident controlled substance test, a random controlled substance test, a reasonable suspicion controlled substance test, or a follow-up controlled substance test mandated by this policy and federal law; such refusal shall be considered a positive test result. 7. The City shall not permit a driver who refuses to submit to such controlled substance tests to perform or continue to perform safety-sensitive functions. CONSEQUENCES TO EMPLOYEES ENGAGING IN PROHIBITED CONDUCT 1. Employees shall not be permitted to perform safety sensitive functions. 2. Employees shall be advised by the City of the resources available to them in evaluating and resolving problems associated with misuse of alcohol or use of controlled substances. 3. Employees shall be evaluated by a substance abuse professional who shall determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and/or controlled substance use. 4. In addition, each employee identified as needing assistance in resolving problems associated with alcohol or controlled substances will be evaluated by a substance abuse professional to determine what the employee has followed the rehabilitation program prescribed. 5. The employee shall also be subject to unannounced follow-up alcohol and controlled substance 5 ,/ CIRCUMSTANCES UNDER WHICH DRUG AND ALCOHOL TESTS SHALL BE REQUIRED OR REQUESTED . testing. Durinq the Application Process - All job applicants, including persons currently employed by the City of Stillwater, applying for a job where duties include operating the City's commercial motor vehicles are required to undergo testing for drugs if a job offer is made. The job offer is contingent upon a negative drug test report and the applicant's written agreement authorizing former employers to release to the City all information on the applicant's alcohol tests with a concentration result of 0.04 or greater, positive controlled substances tests results, and refusals to be tested, within the preceding two years. Reasonable SusDicion 1. Citv's Determination of Reasonable SusDicion of Alcohol or Controlled Substance Violations - The City shall require a driver to submit to an alcohol test when the department direction has reasonable suspicion to believe that the driver has violated the provision of federal law concerning alcohol. The City's determination that reasonable suspicion exists to require the driver to undergo an alcohol test must be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver. The observations may include indications of the chronic and withdrawal effects of controlled substances. 2. Trained Supervisor of Emolovee - The required observations for alcohol and/or controlled substance reasonable suspicion testing shall be made by a supervisor or an employee of the City who is trained in accordance with federal law. The persons who make the determination or who observes or assists with making the determination that reasonable suspicion exists to conduct an alcohol test shall not conduct the alcohol test of the driver. . 3. Timing of Reasonable Susoicion Observations - Alcohol testing is authorized by federal law and this policy only if the observations required by paragraph 1. above are made during, just proceeding, or just after the period of the work day that the driver is required to be in compliance with federal law and these rules. The driver may be directed by the City to only undergo reasonable suspicion testing while the driver is performing safety-sensitive functions, just before the driver is to perform safety-sensitive functions or just after the driver has ceased performing such safety-sensitive functions or while the driver is in a state of readiness to drive. 4. Citv DrUfiJ and Alcohol Testing Policv - If the driver is not performing safety-sensitive functions and reasonable suspicion exists, drivers may be tested for drugs and alcohol under the City of Stillwater Drug and Alcohol Testing policy. 5. Promot Administration of Test - if an alcohol test required by federal law and this policy is not administered within two (2) hours following the determination of reasonable suspicion, the City shall prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If an alcohol test required by federal law and this policy is not administered within eight (8) hours following the determination of reasonable suspicion, the City shall cease attempts to administer an alcohol test and shall state in the record the reasons for not administering the test. 6 . I e . . 6. Under the Influence Prohibitions - Notwithstanding the absence of a reasonable suspicion alcohol test under this policy and federal law, no driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech and performance indicators of alcohol misuse, nor shall the City permit the driver to perform or continue to perform safety- sensitive functions, until: a) An alcohol test is administered and the driver's alcohol concentration measures less than 0.02; or b) Twenty-four (24) hours have elapsed following the determination that there is reasonable suspicion to believe the driver has violated the prohibitions of this policy and federal law concerning the use of alcohol. 7. Written Records of Observations - A written record (attached) shall be made of the observations leading to a controlled substance reasonable suspicion test, and signed by the supervisor or another City employee who made the observations within twenty-four (24) hours of the observed behavior or before the test results are released, whichever is earlier. Return to Duty Testing - An employee found to have violated this policy shall not return to work until after undergoing return-to-duty tests indicating an alcohol concentration of less than 0.02 and a verified negative result for controlled substances. Follow-uD Testing - Following a determination by a SAP that an employee is in need of assistance in resolving problems with alcohol abuse or and/or controlled substances use, an employee shall be subject to unannounced follow-up alcohol and/or controlled substances testing as directed by the SAP. Follow-up testing shall not exceed sixty (60) months from the date of the employee's return to duty. Random Testing - Through a consortium, the City will receive the names of randomly-selected drivers subject to this policy for unannounced alcohol and controlled substances testing using a computer- based random number generator that is matched with the employee's identifying number. Alcohol testing shall be performed just before, during or after the driver's performance of safety-sensitive duties. Drivers selected for testing must proceed immediately to the testing site; provided, however, that if an employee is performing a safety-sensitive function at the time of notification, driver shall cease performing the safety-sensitive function and proceed to the testing site as soon as possible. FWHA rules requires the City to conduct random controlled substances testing on 50% of the average number of employees and random alcohol testing on 25% of the average number of drivers. Drivers may be selected for more than one test per year. Tests shall be spread reasonably throughout the year. Post-Accident - A City employee is required to submit to a controlled substance and/or alcohol test following an accident involving a loss of a human life, and/or a citation resulting from the accident, and/or bodily injury that requires immediate medical attention away from the scene and/or one or more vehicles, either county-owned or other, incurring disabling damage (not able to move on own power) as a result of the accident; the City may also test under the City's Drug Testing Policy. The driver shall be responsible for contacting the supervisor as soon as possible following the accident. The supervisor is responsible, after being notified, for ensuring that drug and alcohol testing is completed as outlined by this policy. The supervisor or a City official will provide transportation to and from the collection site. The driver may not use alcohol for eight (8) hours following an accident, or until the driver undergoes a post-accident test, which ever occurs first. 7 Alcohol testing must occur within two (2) hours of the accident. If testing is not administered within two hours, a documented explanation must pe provided. If the alcohol testing is not administered within eight (8) hours, it can no longer be pursued and the reasons documented. e Controlled Substance testing must occur within 32 hours after the accident. If the testing is not administered within 32 hours, it can no longer be pursued and the reasons documented. Breath or blood alcohol tests conducted by on-site federal, state or local law enforcement having independent authority will be acceptable provided such tests conform to applicable federal, state or local law, and the results of the test are obtained by the City in situations where that test can be administered earlier than the City can get to the scene or when an alcohol test cannot be conducted by the City within eight hours. Any driver subject to post-accident testing who leaves the scene of an accident before a test is administered or fails to remain readily available for testing may be deemed to have refused to submit to testing unless the person leaves the scene to receive emergency medical attention or the driver must leave the scene of an accident necessary to obtain assistance. ~will provide necessary post-accident information, procedures, and instructions to the driver prior to operating a commercial motor vehicle. DRUG AND ALCOHOL TESTING: Controlled substances testing is conducted by analyzing an employee's urine specimen. Split urine samples will be collected according to FHWA regulations. The employee will provide a urine sample at a designated collection site. The collection site person shall pour the urine specimen into two bottles labeled "primary" and "split", seal the specimens, complete a chain of custody document and prepare the bottles for shipment to the testing laboratory for analysis. If the employee is unable to provide the appropriate quantity of urine, the collection site person shall instruct the employee to drink not more than 24 ounces of fluids and, after a period of no more than two hours, again attempt to provide a complete sample. If the employee is still unable to provide a complete sample, the testing shall be discontinued and the City notified. The MRO shall refer the employee for a medical evaluation to determine if the employee's inability to provide a specimen is genuine or constitutes a refusal to test. For pre-employment testing, the City may elect to not have the referral made and revoke the employment offer. . Drug test results are reported directly to the MRO by the testing laboratory. The MRO reports the results to the City's designated contact person. If the results are negative, the City is informed and no further action is necessary. If the test result is confirmed positive, the MRO Shall give the employee an opportunity to discuss the test result. The MRO must review any medical records supplied by an employee to determine if a confirmed positive test is the result of the employee having taken legally prescribed medication. The MRO shall notify each employee that the employee has 72 hours in which to request a test of the split specimen at the employee's expense. The MRO will contact the employee directly, on a confidential basis, to determine whether the person wishes to discuss the positive test result. The MRO will review the confirmed positive test result to determine whether there is an acceptable medical reason for the positive result. The MRO shall verify and report a positive test result to the City when there is no legitimate medical reason for a positive test result as received from the testing laboratory. 8 .1 . . . ~ t If after making reasonable efforts and documenting these efforts, the MRO is unable to reach the employee directly, the MRO must contact the designated City contact person, who shall direct the employee to contact the MRO. If the City contact person is unable to contact the employee, the employee will be placed on suspension. The MRO may verify a test positive without having communicated directly with the employee about the test results under the following circumstances: 1. The employee expressly declines the opportunity to discuss the test results. 2. The employee has not contacted the MRO within five (5) days of being instructed to do so by the City. The FWHA alcohol test rules require breath testing administered by a BAT using an EBT. Two breath tests are required to determine if a person has a prohibited alcohol concentration. Any result less than 0.02 alcohol concentration is considered a "negative" test. If the alcohol concentration is 0.02 or greater, a second confirmation test must be conducted. If an employee attempts and fails to provide an adequate amount of breath, the City will direct the employee to obtain written evaluation from a licensed physician to determine if the employee's inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the designed City contact person. LICENSED TESTING LABORATORY - The testing laboratory shall be Medtox Laboratories, Inc., 402 West County Road D, ST. Paul, Minnesota 55112, 800-832-3244, 612-636-7466, which is a lab certified to perform controlled substance testing according to DHHS regulations. REFUSAL TO UNDERGO TESTING AND CONSEQUENCES OF REFUSAL: All applicants and employees have the right to refuse to undergo drug and alcohol testing. If an individual refuses to undergo drug and alcohol testing required by this policy, no such test shall be given. An applicant who refuses to take a drug and alcohol test shall be disqualified from further consideration for the conditionally-offered position. An employee refusing to take a drug and alcohol test required by this policy shall not be permitted to perform safety sensitive functions and will be considered insubordinate and will be subject to disciplinary action including possible dismissal. EMPLOYEE/APPLICANT RIGHTS - All applicants and employees subject to the drug testing provisions of this policy have the right to request, at employee or applicant expense, a retest of the split urine sample within 72 hours of receiving notice of a confirmed positive test result. If the employee requests an analysis of the split specimen within seventy-two (72) hours of having been informed of a verified positive test, the MRO shall direct, in writing, the laboratory to provide the split specimen to another DHSS-certified laboratory for analysis. If an employee has not contacted the MRO within seventy-two (72) hours, the employee may present to the MRO information documenting that serious illness, injury, inability to contact the MR, lack of actual notice of the verified positive test, or other circumstances unavoidably prevented the employee from timely making contact. If the MRO concludes that there is a legitimate explanation for the employee's failure to contact within seventy- two (72) hours, the MRO shall direct the analysis of the split specimen. 9 If the confirming retest is negative, no adverse action will be taken against the employee and an applicant will be considered for employment. e The City will not discharge an employee that, for the first time, receives a certified positive drug or alcohol test result unless: 1 . the employee refuses to meet with a substance abuse professional for the purpose of an evaluation for alcohol/controlled substance use/abuse and recommendations for an education, counseling or treatment program; or 2. the employee fails to enter the recommended program, or fails to successfully complete the program; or 3. the employee fails a return to duty alcohol and controlled substance test at the successful compietion of the recommended program or subsequent unannounced follow-up alcohol and controlled substance testing. EVALUATION AND REHABILITATION - On a first occurrence, the evaluation will be provided by the City's Employee Assistance Program. Any recommended participation in counseling or rehabilitation programs will be at the employee's own expense or pursuant to coverage under the employee's benefit plan. DISCIPLINE - Any person found to be in violation of this policy is subiect to discipline up to and including discharge. Disciplinary actions taken pursuant to this policy are appealable pursuant to the procedures established in the City's Policy and Procedures Manual or any applicable collective bargaining agreement, but not both. Nothing in this policy limits or restricts the right of the City to discipline or discharge an employee for conduct which violates the City's policies or ,rules provided the employee is not tested for controlled substances or alcohol. . CONFIDENTIALITY OF TEST RESULTS - All alcohol/controlled substances test results and required records are considered confidential information. Any information concerning an individual's test results and records will be maintained in the City's Personnel (Administration) Department and shall not be released without the written permission of the individual except as provided for by regulation or law. ALCOHOL AND CONTROLLED SUBSTANCE CONTACT PERSON - The City Coordinator or his/her designee will coordinate the implementation, direction, and administration of the City's alcohol and controlled substances policy. The City Coordinator is the principal contact for the collection site, the testing lab, the MRO, the BAT and the person tested. Employee questions concerning this policy should be directed to the City Coordinator. POLICY MODIFICATION - The City of Stillwater retains the right to modify this policy to conform to changes in regulation or law. 1 \2\96 10 . I '\ ~ MEMORANDUM TO: Mayor and Council FROM: City Coordinator SUBJECT: Employee Assistance Program DATE: December 29,1995 Discussion: The City has received proposals from Family Service Inc. and Sand Creek Group, Ltd to provide a Employee Assistance Program for City employees. The service and cost of each program is very similar. Family Service is located in St. Paul and has provided this service to the City for several years now. Sand Creek is located in Stillwater and is staffed by former employees of Family Service. Sand Creek presently provides employee assistance programs to Washington County (especially important is the expertise and assistance they provide regarding compliance with state and federal laws regulating commercial drivers which applies to the city's public works employees). . I have met with representatives of both organizations and I would recommend that the City Council consider awarding the employee assistance program contract to Sand Creek. This was a difficult decision to make on my part and it is based on my expectations of future performance (of Sand Creek) and not on the past performance of Family Service. Recommendation: Award employee assistance program contract for 1996 to Sand Creek, Ltd. /}!~ . I I- I I I I I I I 1,.:' 1-: I " 1':,.' I I I " - I" " I' 1:' . E~ployel! Assistance Agreement between . . the Sand Creek qroup, Ltd~ and, TheC.iiy ofS~llwatef, Minnesota _., ., '0 " .~ ( Pit) -h--. 5'~.~.,' D~ n ",lO~ .!T~ . ~, \}.. . .. '......11._"(} ,\t.u. . l/J.~~. '. -\ :5~~' . /lIl,;g I.' Services Provided! The program contract includes the fcillowing servic~s: .1.' Full service coveragejor City of Stillwat~r employees.and th~ir househol4 members. . . '. 2. Employee Assista,nce personnetpolicydevelopment an(consultfJ#on. 3. .S~perv{sbry,: training of managem~~t personne! ,in th~ u~e of,th~ proira~.: ., . 4.,. .Employee orientation .semiTJarsio fdmiliarize'yo.ur empioyees with the',services a\!ailable tQ '. . them..', . . . , s. .Pro1no~ional materials in91uding broc/tures,posters.,: newsietter articles find camera ready,. , copies of a variety of home mailings to keep your Emplqyee AssistalJce Program visible.fo , your empioy'ees, . and their families. '.' ',' ""',, ,.,' . " ,":' '. '.. . . ,,'..t;;. A Drug Testing Program for commercial drivers i~clu~ing arrcingiizgfqrdrug test collection, . ,," " supervi~Qrand employee drug awaren.iiss eflul;ation,jitnes$ jor work eva!uatitin, .ch'emi~al . , dependenCy. assessment,' referral, and follow-up. The actual drug tests will' be collected by' , ,MEiJ':WORKS1nc, and seni'toMDAjederally' certified, and'regulated,labora(orles. '!'he Sand . Cfeek Groll-P,' L~d. shall be,held harml~ss against any claims and expe~es', (iricluding ., , . reOfon,able .zeg~l costs) arising from.. work performed by MED:'WORKS,. 'Inc pursuant to t~is agreement. : " . ..... . , . ' "7. ' , , Ongoing' consultations with managers and superVisors to assist them in utiiizing the EAP , . !"ith,in your organization. ' " ..., , .,., , . '""., . "8." ,Confid~ntial assessme~t, referral.ant!-'bnefcounseling to be. provided to .all (mz'ployees, and . '. ' their fiimily members. Up. tg four se~sions of CQunSeling based' of} the clinical , , . recommendatiorz of ~p coun~elor. " ,9. 24 hour telephone crisis intervention. 10. WorkSite' visits from an EAP representative toconiinl:lallyevalu~te!he status of the program and your satisfaction. ,...' .. . . ... . .' .., , 19 . The Sap.d.Creek Group, Ltd. . S.D.G, City of Stillwater agrees to work with the EAP repre~entatiYe in informing 'iis employees' of this agreement and the services which ar~ available to them. ' III. Use of Name ... . II. . , . Coordination of Services: City of Stillwater. agrees to allpw TheSand. C(eek Grqup, Ltd.. to .list their company q.s a, customer " of the organiza..tions on promotional materials. ,. ' , IV.,.. Eligibility: . . All employ~es of City of Stillwater and members of their household who. are experiencing 'persohq.l, emotional, family orsoCi~l problems wh,ich have direct,' indirect or po.ten'tial effects on . w(Jrk performance or perso!lal well being, are eligibl~ fo.r: the services of the Employee Assistance Program. . , . ., . '. V. "Eniplovee Participation: . A, w~r.king 'poii"0' oJ.~he' EAP is that Employe~ palticipaiiolJ. in, the EAP will affe~t neither jUture ';., . .', employment or advancement n,orprotec(employeejrom disCiplinary actionfor."continu~d ..: . ,,:, . ,.substandard perJotma~ce:, .' : . .. .' ,.. ! I ' . vi.. ' Reoorting: ., -- l, . .":"!1ie Sa~ Cr~ekGroup, Ltd. ..,will pro~!~e,quarterly repofJsf!n program.utiliz~ti~ri. < . ."".. ... !. r Ii. 1 , . No irifonizat~on on indiVidual employe'es will he r~leased outside of The, Sand' .cre~k Gro-Up without . : the' written consent of the' employee. . ... ,.VII. Retainer Cost:, , rt ~ ~} ) .' . . . . .. . ' . .-' . , pze'annlflll, reiainer chargecl. by The Sand: Creek Group, Ltd. f.or th~ employee. seryices is as. , follows:. ,,' I I Number of employees 70. ~ I' I, . ~' ~ Cost per employee, :'$20.00 ' Annual EAP ContraCt Cost .' ".,. $1.400.00 E!rug Testing , $50. OOper test Term of Contract JanUary,1. 1996(0 Decembe; 31. 1996 . 20 . . The Sand Creek: Group, .:f--td. . .,' S.D.G. _II ..111 ~ t. e . , ContriJct Payments,(o ,be.made.to: The Sand Creek Group,' Ltd. . 333,N. Main Street, #203 Stillwater, ' MN 55028 , Optional Service~: . ' , Organization Development Services. $150. 00 per hour ,. 'Trauma Team Services. ,. $125.00/lst two,ho~r.s . $85..00 per hour ov~r tlyo hours $8S.00 per.hour.' , ',. ' $150.00 per hour of presentation!facilitation . Financial Services' Bag Lunch Seminars:. VIII. Fee fl!r Ongoing Counseling: Payment for izriYt;Jngoing" counseliiig se.rvices,beyond the initial diagnostic screening will be the'". . responsibilitY' of the employe~!fa'!lily mef!lbe.r: " . . . . .." . , . . , . IX, .... Modification. or. Te1Jnitz.ation of Contrb.ct: , , This. ~o~~ract. ~ ~be. m04ified. in. wnting at a~y Jime by- (he ,:inl1tual consent of the paTties; .e:, : ~, ,. ,Eithf!!' City" of st~li~a~e: o~ !he./Sa~d 9~ee~ .Group,. L!d.'~ ,c~ncel ~hi; agreeme~i. at any ii~e": , , ..". upon .90 day tzotlce, m l-1!ntmg, to the other party.: .., :" , . . . _..' ". . ,". . :: . ',: :' .:. .Th~ SaTl;d Creek Group, Lrd,~ . : .. ..r ,c;ity'of Stillwater, - , .' .. . , t;retchen M:. 8.tein . .... .'. .~ -Date .President & Chief Executive' Officer ,. The Sand Cree~ Group, Ltd. GMS.jes . 'Date .' I" i I :. .' .'. . .' I.' . I .21 -'the: Sand Creek Gr6up, "Ltd., , $.D.G. ;' EMPLOYEE RESOURCES 2845 Hamline Avenue North Suite 205 Rosevi/Je. MN 55113-7116 612/635-0477 612/635-0454 FAX President Ron Reed Officers Pamela K. Sleet Chairperson Susan G, Pollonais Vice Chairperson Forrest Glewwe Treasurer Carolyn Cochrane Member at Large Lewis Green Member at Large Dick Herreid Member at Large Pa trick Ruble Member at Large Board Members William J. Bader Steve Brady Jacqueline L. Byrd, Ph,D, Sharon R. Clapp Huong T. Doan Charles H, Edelen Litton Field, Jr. Linda S. Finney Roy Garza Kathleen Hagen Jule Hannaford, IV Robert C, Klas. Jr, LaVon M, Lee Harry A, Lyon. Jr, Barbara B, Magusin Greg McNeely Catherine r Nicholson Elena Ostby Terry Pra It Michael Price Valerie Sheehan John Sims Sherry Timmermann Kathleen Vellenga Oliver J. Williams Gary R, Woeltge Raymond Wood William H. Yang Life Members Eleanor Hall Adams Louise Bremer Benz William L. West December 8, 1995 Nile Kriesel City of Stillwater 216 N 4th St. Stillwater, MN 55082 Dear Nile: ..,e t.~e .:..a',~ JI'mc;,V'1'V. ,~~.... V&-i/.. ,()' ." .<11, ~" If' -' Family \ · Service . SAINT PAUL /NG. : .~ ~ :;~ ~-.--. D [g@[gD\YJlEm DEe , 3 rJ1i ~ '~It;,,,,,.,_.., It was a pleasure meeting with you on Monday. I want to again say how much we value your business. I hope that we can continue to work with you and all the employees of the City of Stillwater. I am enclosing brochures, wallet cards and posters, as well as a reminder letter for your employees. I have also enclosed a contract with the hope that you will decide to continue working with the staff of FSER. You will note that I have not increased your cost for the coming year. . Jfyour decision is to retain our services, let's set up trainings and orientations soon after January 1. I would also like to include our drug and alcohol trainings as part of your basic package. In the meantime, if I can be of further assistance, please call. Sin. ~erel Vi i / .' / /' Wr ~tf-, Mart a L. Cass, MA., L Dire MLC:lmk enclosures . Saint Paul . East Communities . Roseville . South Suburban . Burnsville . Hastings . Summit/University . Minneapolis . Minnetonka ,,,,~...;I~ . . . Dear City of Stillwater Employee and Household Members: Your employers at the City of Stillwater are dedicated to the well-being of their employees. To promote this well-being among its workforce, the City of Stillwater is providing an Employee Assistance Program or EAP. The EAP is a benefit available to all employees and members of their households. The EAP provider is Family Service Employee Resources. Personal problems can complicate our lives at home and on the job. These problems may involve physical illness, emotional stress, relationships, marriage, divorce, children and teenagers, money, alcohol and drugs or legal difficulties. The EAP is a place to turn for help. A counselor will make an assessment of your problem and provide short-term counseling of up to four sessions. When necessary, the counselor will refer you to a person or program that can best help you. Where additionallongterm help is needed, your insurance and benefits often will cover the cost. If you need help that is not covered by insurance, the counselor will recommend services that are based on ability to pay. Some facts about our Employee Assistance Program: . EASY TO USE - Simply call 635-0477 and askfor Employee Assistance and you will be scheduled with an Employee Assistance Counselor. Remember to identify yourself as covered under the City of Stillwater program. . AVAILABILITY - For those employees living outside the Twin Cities area, call 1-800-332-0477 and askfor Employee Assistance. You will be referred to an agency in your area for Employee Assistance. . 24-HOUR TELEPHONE CRISIS INTERVENTION - Should an emergency occur, help is available every hour of every day, including weekends and holidays. Call 635-0477 or 1-800-332-0477. . FREE - Employee Assistance provides assessment and reftrral counseling at no charge, because the cost is pre-paid by the City of Stillwater. . CONFIDENTIAL - No one will be told that you or any member of your household is using the Employee Assistance Program unless you authorize disclosure. . PROFESSIONAL - The employee assistance counselors are trained to help you identify your problem and refer you to the best source of help. All of us face crises and have stress in our lives. We offer the EAP program to help employees and their families find support and necessary resources when difficult situations arise. Please remember this program is free and confidential and is available because all of you are important to us. . . 2845 Ham/ine Avenue North Suite 205 Roseville. MN 55113-7116 612/635-0477 612/635-0454 FAX President Ron Reed Officers Pamela K. Sleet Chairperson Susan G, Pollonais Vice Chairperson Forrest Glewwe Treasurer Carolyn Cochrane Member at Large Lewis Green Member at Large Dick Herreid Member at Large Patrick Ruble Member at Large Board Members William J, Bader Steve Brady Jacqueline L. Byrd, Ph,D, Sharon R, Clapp Huong T, Doan Charles H, Edelen Litton Field, Jr, Linda S, Finney Roy Garza Kathleen Hagen Jule Hannaford, IV Robert C, Klas, Jr. LaVon M, Lee Harry A. Lyon. Jr, Barbara B, Magusin Greg McNeely Catherine r Nicholson Elena Ostby Terry Pra tt Michael Price Valerie Sheehan John Sims Sherry Timmermann Kathleen Vellenga Oliver J. Williams Gary R, Woeltge Raymond Wood William H. Yang Lite Members Eleanor Hall Adams Louise Bremer Benz William L. West . ...~2 :~:? ~:"a -!' Jl,ndtvIO:_ ~~'~... "Ci/ ~ ~ '11, Family "\ · Service . SAINT PAUL ING. : # ii .~ Employee Assistance Agreement between Family Service Employee Resources and City of Stillwater 1 Services Provided: The program contract includes thefoUowing services: 1. Nationwide coverage through the Family Service Network of over 290 agencies in 3000 W~~_ . 2. Supervisory training of management personnel in the use of the program. 3. Employee orientation seminars to familiarize your employees with the services available to them. 4. Promotional materials including brochures, posters, newsletter articles and camera ready copies of a variety of home mailings to keep your Employee Assistance Program visible to your employees and their families. 5. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 6. Confidential assessment, referral and brief counseling to be provided to all employees and their family members - Up to four sessions per issue per year based on the clinical recommendation of the EAP counselor. 7. Client advocacy by an EAP counselor with health providers, HMOs and other referral resources to help your employees get the care they need. 8. 24 hour crisis intervention. . i 9. Invitation to attend a breakfast seminar on key work related issues annually. Saint Paul . East Communities . Roseville . South Suburban . Bumsville . Hastings . Summit/University . Minneapolis . Minnetonka ."",~~,li .. ell Coordination of Services: A Family Service Employee Resources EAP Account Executive will be assigned to the City of Stillwater. City of Stillwater agrees to work with the EAP Account Executive in informing its employees of this agreement and the services which are available to them. Your EAP Account Executive is also available to visit your worksite(s) and evaluate the status of the program and your satisfaction. III Use of Name City of Stillwater agrees to allow FSER to list its company as a customer on promotional materials of the agency. IV. Eligibility: All employees of the City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. v. Emplovee Participation: . A working policy of the EAP is that employee participation in the EAP will not affect either future employment or advancement or protect the employee from disciplinary action for continued substandard performance. VI. Reporting: Family Service Employee Resources will provide quarterly reports on program utilization by your employees and their family members. No information on individual employees will be released outside of Family Service Employee Resources without the written consent of the employee. VII. Retainer Cost: The annual retainer charged by Family Service Employee Resources for the employee services is as follows: Number of employees 66 Cost per employee $19.65 . Annual Contract Cost $1.296.90 Term of Contract Januarv 1. 1996 to December 31. 1996 VIIl Optional Services: The following services may be accessed at an additional cost: Worksite Seminars/Support Groups MAR (Management Assistance Resources) Critical Incident Debriefing IX. Fee for Ongoing Counseling: Payment for any ongoing counseling services beyond the initial assessment and/or brief counseling will be the responsibility of the employee/family member. X Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either party may cancel this agreement at any time upon 90 day notice, in writing, to the other party. City of Stillwater /414-'1/5 Date Date MLC: lmk . / e . . . . RESOLUTION NO. 96- APPROVAL OF AGREEMENT BETWEEN CITY OF STILL WATER AND SAND CREEK GROUP, LTD. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement to provide an Employee Assistance Program, attached hereto as Exhibit A, by and between the City of Stillwater, Minnesota, and Sand Creek Group, Ltd., is hereby approved, and the appropriate city staff is authorized to sign said Agreement. Adopted by Council this 2nd day of January, 1996. Jay L. Kimble, Mayor ATTEST: Modi Weldon, City Clerk . I. ....SeH MEMORANDUM ~T PAUL, MN o CHIPPEWA FALLS, WI [j MADISON WI o MINNEAPOLIS. MN o ST CLOUD. MN TO: Klayton Eckles Stillwater City Engineer FROM: Glen Van Wormer DATE: December 28,1995 RE: Stillwater, Minnesota Frontage Road - North Side of Trunk Highway 36 County Road 5 to County Road 15 SEH No. A-STILL9601.00 As part of the Stillwater comprehensive plan, a frontage road was proposed which was to connect the intersection of Curve Crest Boulevard and County Road 5 with the intersection of 62nd Street and County Road 15. It would basically follow the north side of Highway 36 and provide access to a number of properties. MnjDOT recently completed the first stage of the Highway 36 access plan. In the final concept that was tentatively agreed to, there would be interchanges at both Highway 5 and County Road 15. This would require an additional weaving lane on the north side of Highway 36 between the two interchanges. MnjDOT is also currently designing a Highway 5 and Highway 36 interchange including new ramps and a new bridge. The ramp design includes an additional bypass lane on the ramp for high occupancy vehicles. The plans for Curve Crest Boulevard and the plans for County Road 5 both envision Curve Crest Boulevard being extended to the west from County Road 5. Currently, Bradshaw Funeral Homes has a proposal for development of the parcel in the northwest quadrant of the Highway 36 and County Road 5 interchange. At the same time, the property owner on the west side of Highway 5 at Curve Crest Boulevard, Sid White, had questions at the Comprehensive Plan Hearing regarding the future plan for the frontage road. Finally, Stillwater Township and the residents along 62nd Street have some concerns over traffic cutting through to County Road 5. This cut-through traffic may be increased considerably when MnjDOT begins construction of the Highway 36 and County Road 5 interchange area. It is desirable to review some of the options which may be available for the frontage road alignment on the Sid White property and the Bradshaw property. The frontage road will also have an impact on the City-owned property just north of 62nd Street and west of County Road 5. Other considerations for the frontage road include ownership, since it is now in the Township, but likely to be annexed to the City, and funding. It may also be necessary to stage the construction of the roadway and to coordinate with the 62nd Street changes. . . Mr. Klayton Eckles December 28,1995 Page 2 We would suggest the following work program might be the most efficient way of coming to an agreement early in the process. This early planning could eliminate both a potential problem of being forced into a specific alignment because of some other decisions or being forced into a quick decision without all information and without impacted parties all agreeing with the concept. Using aerial photos, we can develop three or four different alignments from the Curve Crest Boulevard intersection through the Bradshaw property to a connection point with the Bergman property. These alignments can then be reviewed and modified as necessary following a meeting with the City staff and possibly including the Township staff. Once it clears the City staff, it should be reviewed by Sid White and by the Bradshaw development organization. After receiving their comments, it could be reviewed by other agencies such as Washington County and Mn/OOT. Finally, it should go to a public meeting so that property owners along 62nd Street and the Bergmans can review the plan and offer comments. Once the alignments have been reviewed by the various individuals and agencies, an approved alignment can be set and agreed to by the City and Township. Finally, funding could be reviewed since there would be a possibility of developing this as a Municipal State Aid street if the entire area were annexed. It may also be desirable to closely coordinate some of the alignments with Mn/OOT as they develop their plans. We have recently obtained the set Highway 36 of cross sections and a contour map from Mn/DOT and recognize that we can reduce impact on the developable land by changing grades and using some of the Mn/DOT back slope for the roadway right-of-way. It appears that we have an opportunity to do some advance planning which will ultimately save a considerable amount of time and definitely provide a better product. It will take approximately two person days to complete all of the alignments and provide an analysis of the advantages and disadvantages. Most of the remainder of the work program time would be involved in the meetings with the various property owners, agencies and the City staff. Assuming approximately three hours per meeting, it appears that there are about 15 hours in meetings. The final alignment, coordination with Mn/DOT and evaluation of funding potential should take another 8 to 10 hours. Because there are a number of opportunities for modifications to alignments, as well as changes in the work program because of the number of agencies and individuals involved, it is difficult to provide anything but an hourly estimate at this time. Would you kindly review the work program, and if in agreement, authorize us to begin work with you on this planning and engineering function. tlo c: Nile Kriesel, City of Stillwater Steve Russell, City of Stillwater Dick Moore, SEH . '. MEMORANDUM ~ST PAUL, MN o ST CLOUD. MN C CHIPPEWA FALLS. WI o MADISON. WI o MINNEAPOLIS, MN TO: Klayton Eckles Stillwater City Engineer FROM: Glen Van Wormer DATE: December 28,1995 RE: Stillwater, Minnesota Eagle Ridge Trail/Deer Path SEH No. A-STILL9601.00 After our meetings with citizens, Washington County and others regarding Eagle Ridge Trail and Deer Path, we reviewed the work still to be done by the City. The meeting notes which we prepared and distributed conveyed both the discussion items and the work assignments. We intend to review the signing this winter, but the sign changes cannot be made until spring. We also will review pavement markings, potential no parking zones and other traffic control matters along Eagle Ridge Trail. We believe that the City will do the feasibility study for sidewalks along Eagle Ridge Trail, on the connection from Eagle Ridge Trail to Jaycee Park and, in conjunction with the County, along County Road 12. Washington County has the responsibility for revi,ew of changes to the street lights and for the crosswalk on County Road 12. We will assist in any way necessary with any of these items. The potential of receiving a petition to temporary close Deer Path was brought up by citizens at the meeting. The closure should not take place until spring and after there has been an opportunity to make traffic counts on the alternate routes. If Deer Path is closed, there will be a diversion of approximately 2,500 vehicles per day. This diversion will go to Brick Street primarily, but also to County Road 15. We anticipate a small amount of traffic using Mary Knoll, Northland, Greeley or other streets. However, the citizens living on Mary Knoll and Northland may have a feeling that there is a much higher volume that has been diverted to their streets. Therefore, we feel it is essential to have before and after counts if a temporary closing is undertaken. There also is a study, which has not been completed, of the alternate route of a new roadway connection between County Road 5 and County Road 12. This could be a relatively large study, but probably should be phased rather carefully so that decisions to continue or to drop can be made. There are two distinct options available. The first would be to review in sequence some of the major design decisions. We would suggest the first major consideration is the design of the new intersection at Olive Street. Because this is currently on a curve and a hill, the intersection geometrics and grades will be critical. In conjunction with Washington County, it would be . . Mr. Klayton Eckles December 28,1995 Page 2 possible to use contour maps and aerial photographs to determine potential options for geometric design. Consideration also needs to be given to driveways and access to residential properties. If a satisfactory design for the Olive Street intersection can be made, then the County Road 12 intersection geometric design should be considered. With the number of roadways to the south and the close spacing of Eagle Ridge Trail and Boutwell Road, the geometric design of the intersection will be difficult. The design of the intersection will dictate the number of homes and properties taken for the new roadway. Once the County Road 12 intersection is designed in concept, assuming there can be acceptable design, then the general alignment of the new roadway through the area should be made including the evaluation of the grades and the impacts on properties. A rough cost could then be developed. If the alignment and the impacts are acceptable and the cost can be handled, it could be submitted to the DNR for their specific response to the improvements which would be made to the pond system in the area. In the second study option, the first step could be the consideration of the general availability of funds for the roadway. The original rough estimate can be refined without having the details of intersections and alignments made, but it will be general. If the City feels that the funding is available and possible, then the first option could be considered. In looking at the two options, it may be best to provide a rough cost estimate and have a frank discussion at the Council level whether funding would be available to cover the roadway. Even without property acquisition and home relocation, the project could be quite costly because of grades, wetland impacts and right-of-way requirements. If you need any additional info~ation or have any questions, please feel free to call. tlo c: Dick Moore, SEH .. . . Ie f MEMORANDUM TO: Mayor and City Council FROM: Nile Kriesel, City Coordinator DATE: December 28, 1995 SUBJECT: Report on Eagle Ridge Trail and Deer Path Accompanying this memo is a summary report from Glen Van Wormer pertaining to the discussion City staff and residents had regarding traffic issues for Eagle Ridge Trail and Deer Path. Mr. Van Wormer is in the process of preparing work programs related to resolving some of the traffic issues. The Eagle Ridge Trail problems appear to be easily resolved. However, the issue related to Deer Path is not as easily resolved and may require the closing of one end of Deer Path. In fact this is what the residents are requesting as indicated by the attached petition submitted by the Deer Path residents. The residents from Deer Path will be at the meeting Tuesday night (7:00 p.m.) to further discuss their petition. Staff will provide Council with more information at the meeting. ~71~ . . i. , , MEETING NOTES D ~@~DW~r DEC21~ i '- City of Stillwater December 13, 1995 Eagle Ridge Trail and Deer Path SEH No. A-STILL9601.00 The meeting was held at 7:00 p.m. on Wednesday, December 13, 1995 at the Stillwater City Hall. Present were two residents from the Deer Path area and six residents from the Eagle Ridge Trail area. Also at the meeting were five representatives of the City and two from Washington Courity. The meeting was primarily to discuss concerns and problems and to trade information. The second purpose of the meeting was to establish a program for any agreed to changes. The following summarizes the information and action agreements. Citizens have the concern for traffic speeds on Eagle Ridge Trail, especially just north of County Road 12. The Stillwater Police Department made 33 speed surveys between November 24 and December 6. Four hundred sixty-three vehicles were clocked by radar. The average vehicle speed was 25 mph. Only 15% were clocked at 31 to 35 mph. Two percent were clocked above 36 miles per hour. Six citations were written, four of which were Eagle Ridge residents. Citizens are also concerned about speeds on County Road 12. The Stillwater Police Department spends a considerable amount of time monitoring and enforcing speeds, especially in the 30 mph area. Between December 1, 1994 and December 2,1995, the Stillwater Police Department wrote 121 speeding citations on Myrtle Street west of Owen Street. Speed limits on both Eagle Ridge Trail and County Road 12 are set by MnjDOT. It is unlikely that MnjDOT would reduce the speed limit on Eagle Ridge Trail, or Deer Path, below 30 mph because under normal conditions, 30 mph is probably the maximum safe speed. MnjDOT seldom deviates from the 30 mph. Washington County has made several requests for speed limit reductions on County Road 12. MnjDOT has only made minor changes and has resisted further reduction in speed limits, primarily because of the relatively open environment along the roadway. Although Washington County will continue to try to reduce speeds on County Road 12, it is not likely that any speed limit reduction on any of the three roads will take place. The City will review signing and pavement marking along Eagle Ridge Trail. The specific sign improvements may include turn signs with speed advisory plates and a placement of a double yellow centerline marking. The speed advisory signs beneath the warning signs may tend to remind motorists that some of the curves need reduced speed. The double yellow pavement marking should reduce comer cutting by motorists and possibly help reduce some of the higher speeds. 'The City will also look at the need for additional speed limit signs. This work will not be accomplished until spring when posts can be installed and paint can be placed. . , Meeting Notes - Eagle Ridge Trail and Deer Path December 13, 1995 Page 2 . Discussion on the benefits and concerns relating to marking a crosswalk on County Road 12 were discussed at length. A positive impact is that pedestrians can be consolidated to a single crossing and that motorists may be more alert for pedestrians at that location. There is still reluctance to have pedestrians cross because of the higher speed of traffic. The marked crossing, proposed for Deer Path, would be one of the more visible locations along this stretch of County Road 12. Washington County and the City will continue to review the potential for the crossing. The need for sidewalks was discussed in detail. The City will review the potential to provide a direct connection from Eagle Ridge Trail to the Jaycee Park. While there is an opportunity to walk on an abandoned railroad track presently, some improvements may be needed. The City will also undertake a feasibility study of the installation of sidewalks along Eagle Ridge Trail, primarily north from County Road 12 to Kallie Court. It is possible that the cost of sidewalks along the entire stretch of Eagle Ridge Trail could be assessed to the entire 220 dwelling units in the Eagle Ridge neighborhood. Washington County indicated that its possible that the County could extend a trail on the north side of County Road 12 from Boutwell Avenue or Eagle Ridge Trail to Jaycee Park in the vicinity of Deer Path. This would be done in conjunction with County Road 12 improvements. The desirable of extending the trail from Deer Path to Brick Street on the north side of County Road 12 will also be reviewed by the County and the City. . The City made a short count of traffic volumes on Eagle Ridge Trail. By monitoring license plates, it was determined that most of the traffic on Eagle Ridge Trail is local. Out of 400 vehicles counted at the south end of Eagle Ridge Trail at County Road 12, only 25 were matched with vehicles counted at the Neal A venue intersection. Of the 25 vehicles, three were school buses, two City trucks, one was a resident from Eagle Ridge Trail, four were from Walnut Creek Drive and two from Van Tassel Drive. Only four were from the Oak Glen area and three from other parts of Stillwater. Therefore, the total traffic volume on Eagle Ridge Trail was almost exclusively Eagle Ridge residents. V olumes on Deer Path were last counted at approximately 2,500 vehicles. This is compared to approximately 300 trips per day generate~ by the local residents in the Deer Path neighborhood. The volume of cut-through traffic has been documented in previous studies. The City Council has previously considered potential temporary closing or permanent closing of Deer Path at Olive Street. This was tabled while the potential for a new roadway connecting County Road 5 and County Road 12 was reviewed. That study is currently underway and recently there was a meeting between Washington County, the City of Stillwater and the Minnesota Department of Natural Resources regarding some of the technical concerns regarding the connection. A review of street lighting along County Road 12 showed that the north side of the roadway is relatively dark. Washington County will review the potential to place additional street lights along .! . . Meeting Notes - Eagle Ridge Trail and Deer Path December 13, 1995 Page 3 County Road 12 with the City. The County's policy is to install the lights, but that the City will maintain and pay for power. It was agreed that the Eagle Ridge Trail neighbors have started a very successful neighborhood group and that the group should be continued as it is one opportunity to heighten the awareness of traffic and pedestrian conflicts in the area. This neighborhood cohesion and potential peer pressure can have a very positive impact on driver habits in the immediate area. A ,spill over might be added awareness that Eagle Ridge Trail area residents would have regarding potential cut- through in the Deer Path neighborhood area. The City and County both have a number of items review and respond to. It was felt that this could be done within the next 30 to 60 days and that organized responses would be sent back to the Eagle Ridge Trail and Deer Path residents who were at the meeting. Attached are two sign in sheets, one from the residents and one of the staff present. These notes will be distributed to those in attendance. EAGLE RIDGE TRAIUDEER PATH NEIGHBORHOOD MEETING Wednesday, December 13,1995 Stillwater City Hall 7:00 P.M. PLEASE SIGN IN Name ~.~ \!) <;'.p..'^'\PL--L JI}€t(i t t1J tJ~ ~J/ Address ;z. 7J (0 f!:~ e.,v-fj) Co 11 ( otf.-o T ~ 19L\ l) (.J; \tw <:t , j/cll ~{j(?y ::l \0 u.:Y\\J oJQO(,L eX 5"S-3 LvMo;o~ LV' -Z 7 2- j;.~ ;:J04{'4 <:'"l (,;;)6 uJ.I '1) L(I- ~.. I . . Phone No. Jq 01b }b - d-- (0 tJ<1 - ~1- tJ)1 ~ <l3f-l#dt/7 . '--\3Q-015Y 4-~t)- 3Y e-7 L.( 30- t'" C; ~ 1/ 3ti ~06cjh . . . EAGLE RIDGE TRAIUDEER PATH NEIGHBORHOOD MEETING Wednesday, December 13, 1995 Stillwater City Hall 7:00 P.M. PLEASE SIGN IN Name Address N;/~ knes.oJ tun! Tim i3~11 I /(icf, tumm I;'~ K Jay"/} ECIcYe.5 G/tn I/vn t,J"rmv Don Wtsi'liUA.Jski c- )()o(.. Lo'f. t.i0 ~I^Jhu!oy II Pc /,c.~ '1 &;vnu/ ----- 'f t:::/Jql/?-Ur , I 7la.gc E(!jitf.Ur {j)o.shr!J/o/l f5;ue!/ . ,I( II Phone No. PETITION TO BLOCK OFF ONE END OF DEERPATH We, the undersigned residents of Deerpath and Deerpath Court, Stillwater, Minnesota, in recognition of the traffic and safety concerns resulting from increased traffic on Deerpath, respectfully petition the City of Stillwater to block off one end of Deerpath. Name: j ~ac \~ , )Q Address: Date: rzlJ j /cr( - f / , D:.r'~ . 2 Z -( , t- ;~I/l' '" C-.~ ';:) \0 a U Q.QlU ~~) 0,*. / ~ - c~J-q,S 1&0 ~ D~n~ e-r 2l~r9s ./ :z D(P f)eev'f)v,/I ) 2--7-/-q~ ., . / 'U~,~" #h.. c9010 (')."'-:ycpc~ 1;:)/c9L/-'7~ Page 1/2 . . . I ... . . . I. I PETITION TO BLOCK OFF ONE END OF DEERPATH We, the undersigned residents of Deerpath and Deerpath Court, Stillwater, Minnesota, in recognition of the traffic and safety concerns resulting from increased traffic on Deerpath, respectfully petition the City of Stillwater to block off one end of Deerpath. Name: Address: r-C1OolM~at4 _ ;201 D.up~ ~ ~ .9?~~ ,.-- ,:) Date: 1:2.)lt /q~) I , rd-! ~rlqr- 11-/l1>/~ I ~;1f~7 I~p ~ 1z//f1S ,. './ ,L-.' ~J.// / ---:~t!?C""~- /~4A#W /L'/ ~f~/,}ii( /j//j/F5- L~... , _.,.~~~ ~ ~...., /'0 O' /./ /) r".I\..h'\ ....~ c-_ ~ 'rM1lt . t' - "'0, ; 7 / , // ~ i1' ! '7 ..,..' ~ (... l./l " Ai v-...- .. . " l?- I ) zl ) i) 9--t)-' I. . I l/rJ. fk~ ''2-<6 D~G.R ?Ci."\~ -) .I, <::/ : ~..'')~ i ~...)! .:> 'Li i. !:.. ! i i I~I 1)c~(~"~ 11-11& /q5'" 1';)..(11('15'- , )~lJi)'ir / I d.. 0 \ tku ~",~k ?~ i~"bt Page 1/2 ~ ,. ... ' f ~~~,,~~\'\~~ - ~. (~~s: i- lI')1' _ " IJ, ~1 \" Ii, ,1 /i' '") VI ;....., . ;""17 }_.,. !-:J :j..C// C:L ,J', !I~C.l-\..J~ ,0' It L..... ,,'J' Lv I LG ~~ J /',j /t (L..iA:C-U') / ../~i OJ /...:J i' U I I ~A1{cu~ C?7g~ /-:/I<Ylq~ ~~. rJdF .21;)--~ 1~/11rr rt2..uJ~ .;:ll~ ~Clrt<.... plr;4J- ;;;~,#k'~ .;;2(,6 ;tJ~/'d-A.0f; 1;;r~~/9s- .' 2t1.~ P"~~ c;;-- I~~r J ~7r; f)~ 11,C( /1F , [L~ zsf)A!;\f[(h ) j, ,~ ! q s . L" ,0 . .~ ...~ .. ~ :" . . /J ( "_ f"..-:.- r -r-,' ( ;1\,." .,:"vl.~c;-L /1,~.{., u_ \ .'.1.. '-/.::l..0..-GL/I.J t.'LV- L--c. , ~;\~lfI~; .' /' /J ~/ ..- ,'.1 , . t~f-J/'-i1,; ~i~/L- ~! <6 l)(J(/'!1IK Ci. f I -./ ' /--', I '::)..:Y..~ .. / i7,: t.' /' /1c"' -/1 I (d' All. J..... ~~(~ (~,....k<'_ v IJ ( V l /// ( A '1) n rn SlI n fr. r,rr. (2/;( 4 f) Q ':>J: !>-l +h ; n rA(J~ . ..-. ,I ' , .' ~-) , .., . '~LX;~/GjCtt ~, . if J "'\;,... ' . '" 1.--,"1; '(.(~-} ..;- I .....-11 I '-J , I , ,/ 1.?-!;lO In I I -I ~ I::~ i~fr~ Page 2/2 . ! ~-~ ;.;.~"":' . ~:""~" , ,.;~~., ~: "'~.;....-, ~--'_. -~. .."7.;'....-. .:~--~ .~~<,-- ..:':'-~ ~..'- ,'~<jiC~:-r.:.. ...,..,..-.. .~.;.;;.;... .. .:t..-.- . .tl~.:, , '. '~~r.=' ,i :,~,; .,:,.. . -I_~_~~. '[. ......_~. ,.-.,. . .' ",' .- . ~-:. ."~-;,- ~.- :"'-;:&"-:~~''"':::'' .',"-:-.::..,. . ...--..:...~. .../..,:.....~'" ~ .......::-0-. .'_"'" ':".......~:::-::~.....""7::'...... .,,~~..-. . 1;.'~'i';,.. . ~. .. .,.,' ,'~..:.- -". ':. ~",:,-"~.."":'" ....~-...... ;'" ...~"_. :.d' _::.i.~:;-.!.: . ._~. i', "',' .. '~"'." .~ ~~N':';'" _ ..4....... .,~........ .~_..- .. .~_. :..1t.:....- . ------ I ""'.""- . ..-;....., ....~ ..;;b.__., -~--- "::~.: ~ ~----. '11tIt~C 0lC ~5-~ I'MJ net l~ t~ ~ \~~J >>-b=-0 c~ Sc eel ~ ~ll t~L 4 Y1CJlpa:iA If, i )-:-7 r ) . \ /-1@tLLi:~~~ l-~~ ,12- '1(0 ZSy-1)fUlP"~ Cf . 4~q-<l14~'- - '"'" "'-~-'..-.,- ~. .....-..~.-....~-:--:-__.-..~"':.,_._.,..':""',.,.....,,'---~..-"'. ...- :"~~~'_"''''c'-_'' ......:.....-.....,......-..... ..... -.' . .. ~'- .~--.---...'.,_. ',- .,.- -.. -,.. -'--,. ".---,-.'...,...... -.....,.--_-0-___- __ ___ -. I.. e . re To: From: Date: Subject: Memorandum Mayor and Council Modi Weldon, City Clerk December 28, 1995 List of Bills, Consent Agenda No. 1 The List of Bills will be distributed to Council at the Tuesday, January 2 meeting. RESOLUTION NO. 96-2 . DESIGNATION OF DEPOSITORIES FOR 1996 Be It Resolved by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the year 1996: Central Bank Firstar Bank of Stillwater Norwest Bank First Bank Piper Jaffray First Bank System, Minneapolis American National Bank, St. Paul Merrill Lynch . Dain Bosworth Adopted by Council this 2nd day of January, 1996. Mayor Attest: City Clerk .' I . . - I LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 96-1 'I pI 41.1 A T & T A T & T Wireless AVCAM American Structural Metals Assn of Metro Municipalities Becthold, Reed Buberl Landscaping Capitol Communications CDP Imaging Systems Central St Croix Valley JCCC Community Volunteer Services Contract Caulking Company Courier Crimmins, Daniel Cummings, Richard Deblon, Diane Desch, Mark & Gloria E R Berwald Roofing Company Ecolab Fire Guard Sprinkler Service Franklin Drywall Fred's Tire Friden Neopost George W Olsen Construction Gep hart Electric Glaser, Paul Glen Johnson Construction Greeder Electric Harburn Enterprises Int'l Assn of Chiefs of Police Juvenile Officers Institute Kangaroo Self Storage L J Schuster Company Lakeland Ford Lakeview Memorial Hospital Legislative Associates Magnuson, David Metro East Develp Partnership Micrographics Services Unit Miller Excavating MN Chiefs of Police Association MN Dept of Transportation MN Pollution Control Agency Modern Fence & Construction Motorola Northern States Power Polfus Implement Price, Monica Rose Floral Russell, Stephen Schwantes Heating & Air Cond Long Distance Mobile Phone Membership-Miller UBC Building Membership Renewal Hauling Services UBC Building Maintenance Agreement Copier Maintenance Televising Services-Special Mtgs 1996 Allocation UBC Building Legal Publications Safety Boots Food/Refreshments Health Insurance Parking Lease/Maintenance UBC Building Pest Removal UBC Building UBC Building Tire Repair Postage Meter Rental UBC Building UBC Building Boiler Engineer UBC Building Switches/Eletrical Services Emblems Membership-Beberg/Bell Training-Wardell Storage Rental Window Envelopes Repair Parts Trainin g- Police/Fire Monthly Retainer Legal Services Membership Renewal Microfilm Storage UBC Building Membership-Beberg/Bell License Plates Seminar-Johnson/Chaves/Kress UBC Building Maintenance Agreement Gas/Electric Repair Parts Mileage Flowers-Ness Meals/Binders UBC Building 39.36 44.52 15.00 2,116.00 3,832.00 814.00 1,522.61 741.00 317.87 260.00 2,916.25 308.00 52.28 79.99 43.57 354.31 742.30 2,339.00 218.33 4,330.00 2,226.00 40.71 300.33 3,161.49 12,697.00 200.00 4,951.00 8,685.00 274.00 200.00 170.00 176.00 800.73 134.49 2,100.00 500.00 11,259.79 500.00 11.19 8,138.00 207.00 18.00 364.00 1,475.00 168.06 4,390.71 103.95 14.85 39.94 34.51 2,629.00 S hiely State Chemical Steenberg Watrud Construction Stillwater Motors Streicher's Swanson Youngdale T A Schlisky & Sons Telar Industries Thunderbird Hotel Treadway Graphics U S West United Building Center Viking Safety W T Simonet Plumbing & Heating Wal Mart Washington County Court Services Washington County Sheriff Wybrite Yocum Oil Ziegler Sand Lube UBC Building Repair Parts Equipment-CSO Truck UBC Building UBC Building UBC Building Lodging DARE Supplies Telephone Sign Materials Gas Monitor UBC Building Microcassettes Wood MD'f Kental Computer Maintenance Gasoline/Diesel Batteries Total Due: Adopted by the City Council this 2nd day of January, 1996. APPROVED FOR PAYMENT 478.93 122.43 20,498.00 82.84 1,293.95 696.00 4,213.00 891.00 452.28 124.60 1,569.48 71.20 1,880.26 3,436.18 25.43 80.00 2,625.00 85.43 259.57 214.87 -------------- -------------- 126,157.59 -------------- -------------- . . . . . le MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Cost of 1996 Legal Publications DATE: December 29, 1995 Discussion: At the meeting of December 19th the City Council directed me to obtain prices from the Stillwater Courier and the Stillwater Gazette for the publication of the City's legal notices and minutes. The Courier publishes the minutes and the Gazette publishes our legal notices. This arrangement was implemented last year when it was believed to be a fair way of handling our legal publications. It was also an economic consideration because both papers were willing to set the price at $2.05 and $2.40, respectively, per column inch which is equivalent to a mid 1980's price. During my discussions with representatives of the Courier and the Gazette both parties referred to the severe increase in the price of paper products over the past year. One paper indicated that the price of paper and printing had increased by 400% over the past year alone. The other paper stated that Minnesota Statutes would allow his paper to charge up to $7.50 per column inch (12 pt. Pica) for legal publication. Recommendation: In view of the above and the fact that the City enjoys a good service at a very low price I would recommend that the City maintain the same relationship with the two papers and increase the price to $3.50 per column inch for 1996. This price is still less than it was five years ago and would be much more fair to the two papers given the increase in paper and printing costs. "- ~~4 RESOLUTION NO. 96-3 AUTHORIZING EXECUTION OF CONTRACTS FOR 1996 LEGAL NEWSPAPERS BE IT RESOL VED, by the City Council of the City of Stillwater, Minnesota that the Mayor and City Clerk are hereby authorized and directed to enter into a contract with the Courier News for the publication of Proceedings in Summary Form for 1996, attached hereto as Exhibit "A", and the Stillwater Gazette for the publication of Legal Notices for 1996, attached hereto as Exhibit "B". Adopted by the City Council this 2nd day of January, 1996. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk . . eJ . . '. ~ EXHIBIT "A" . . AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILL WATER OFFICIAL PROCEEDINGS IN SUMMARY FORM FOR THE YEAR 1996 THIS AGREEMENT, made and entered into this 2nd day of January, 1996, by and between THE COURIER NEWS, hereinafter called the "Contractor", and the CITY OF STILL WATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Courier News is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331 A. 0 1, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 1996, the Contractor will publish all Official Proceedings in Summary Form of the City in The Courier News. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 1996 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading - Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: $3.50 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: COURIER NEWS In presence of: CITY OF STILLWATER City Clerk Mayor EXHIBIT "B" AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILL WATER LEGAL NOTICES FOR THE YEAR 1996 THIS AGREEMENT, made and entered into this 2nd day of January, 1996, by and between THE STILL WATER GAZETTE, hereinafter called the "Contractor", and the CITY OF STILL WATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Stillwater Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A.Ol, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 1996, the Contractor will publish all official notices of the City in The Stillwater Gazette. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 1996 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading - Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First Insertion: Second, and Each Subsequent Insertion: $3.50 per Column Inch 21 % discount of first insertion cost IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: STILL WATER GAZETTE In presence of: CITY OF STILL WATER City Clerk Mayor .. . . e . . e . :. I To: From: Date: Subject: Memorandum Mayor and Council Modi Weldon, City Clerk December 28, 1995 Renewal of Taxi and Towing Licenses for 1996 Attached are the renewal applications for the following: 1. Stillwater Towing All forms and fees have been submitted 2. F.D.S., Inc. dba Stillwater Taxi, A-Taxi All fees have been paid. Renewal approval is contingent upon completed inspections of taxis by the police department and and submission of certificate of insurance. . APPLICATION FtaAXI CAB LICENSE . IY1{)V~ (tie hs/rry:r- . r;D,S. Phl( D~I+ S,f/I/Wqkr rq,,/,' ? 0 . 150)C 7q cf t-}Uf'/50 /l W L' ~ Id -459" 9999 lah\-/9r LICENSE SEA iING LOCATION FEE CERT. POLICE POLICE NO. CAPACITY VEHICLE PAID OF VEHICLE BACK- STORED S15.00/ INS. INSPEC. GROUND CAB CHECK \s4~ t/ \( ~ l \. v'. ( \ '" SIGNATURE ~I ~ t....~d<'-.j ADDRESS ILl!/) $' 6..-:et:[~_'\ '4J. If) )J~tlWUt~C~YL c;$""'OBJ NAME OF APPLICANT COMPANY NAME ADDRESS TELEPHONE NUMBER DATE ~IAKE MODEL STYLE YEAR VIN NO. C~ei/ ~ev (or Fori ~f-511')) --L- NE\V _ RENE\VAL TRANSFER " 7l~' t -'10)11 5L/OI t.R APPLICATION FOR TOWING LICENSE NAME Of APPLICANT 9: 'l ''l Q'-:~'"7 Q v - COMPANY NAME ~"")\ \ \ \\.,-,\(,~, '< ---"r-., .-\"~ J \ v--..t . - ADDRESS " \- \\,f-... l c_ ,. ('~'t"~\'\'-t\ ~~~. '- ~,\".......~~~ . \""'~ DATE ~'QI.."~"""'~",( ~\.~":::- ,C\~ TELEPHONE NUMBER -.......:.y~t\- S~~~ MAKE ~10DEL STYLE YEAR VIN NO. LICENSE LOCATION NO. VEHICLE STORED FEE PAID $30.00 CERT. OF INS. POLICE VEHICLE INSPEC. POLICE BACK- GROUND CHECK ,\ , \ \ \ , , ~~ ,~ y~ ~~CCJ . - "'" ~~ ~~ ~~~~ C\~ ' ~\,'-~~"" \. NEV./ ::><' _ RENE\V AL TRANSFER SIGNATURE ~~\~. \\.,~,\-, c_). (...,'<,.....\.~, "\:'~ . \. ADDRESS 1 C::-'i"\: ..., ".,: ~~~ ,,_ ~....- . . . J1/Ji.NALD L. BEBERG WH1EF OF POLICE TIMOTHY J. BELL CAPTAIN THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E MaR AND U M TO: MAYOR KIMBLE AND THE CITY COUNCIL D.L. BEBERG, CHIEF OF POLICE / DECEMBER 29, 1995 1996 CAPITOL OUTLAY PURCHASE FROM: DATE: RE: I REQUEST PERMISSION TO PURCHASE THE SEVEN, 3M OPTICOMS THAT HAVE BEEN OK'd IN THE 1996 POLICE BUDGET. SUFFICIENT MONEY WAS PUT IN THE BUDGET REQUEST TO COVER THE COST OF THE UNITS AND THE SALES TAX. WE WILL BE INSTALLING THE UNITS "IN HOUSE". . THIS IS THE EQUIPMENT THAT WILL BE INSTALLED ON THE SQUAD CARS TO ACTIVATE THE TRAFFIC SEMAPHORES FROM RED TO GREEN WHEN THE OFFICERS ARE RUNNING ON AN EMERGENCY RESPONSE AND SHOULD MAKE IT A BIT SAFER FOR THE OFFICERS. 95-72 . 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 STAFF REQUEST ITEM DEPARTMENT 8e1r5 ~ MEETING DATE / - :;; - .9~ DESCRIPTION OF REQUEST (Briefly outline what the request is): ft'!-t Uo/Ld 7d }./ew SkID ~t:1 our -"9 ~J LOA l'Jsl'tl. ,4",J ~~-I- Yew ~ (.,;0 I-~s ;q("~1e <fJ t!J 11 ,,-9 /'lCvc:...k \ FINANCIAL IMPACT (Briefly outline the C~T, if any, that are associated with this request and the proposed source of the funds needed to fund the request) B uj.JQ,f~j ~/C. unj~t#t!! r;A2 n..e /5>P~ ADDITIONAL INFO~mTION ATTACHED: NO .x... YES ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: . ~~ ~"...-4'- - DATE: /d- 2"8-" ~.r *, . . . SOLD TO: CITY OF STILLWATER 216 N. 4th St. Stillwater, MN 55082 INVOICE NO: 95010 - FINAL DA1l.E: November 30. 199~ YOUR ORDER NO: ~: UNITED BUILDING CENTER WASHINGTON AVE., STILLWATER, MN UNIT QUANfI'IY PRICE EXTENSION DESCRIPTION . Please issue the following checks as Final Payment for above project: Geo. W. Olsen Const. Co., Inc. Miller Excavating, Inc. Buberl Landscaping Modern Fence & Const., Inc. T.A. Schifsky & Sons, Inc. Steenberg Watrud Const., Inc. American Structural Metals, Inc. E.R. Berwald Roofing Co., Inc. Contract Caulking Co. Glen Johnson Construction Franklin Drywall, Inc. Telar Industries Swanson Youngdale, Inc. Fire-Guard Sprinkler Service, Inc. W.T. Simonet Plbg. & Htg. Schwantes Htg. & Air Condo Gephart Electric I "'\ . TOTAL AMOUNT DUE: TOTAL COST 3,161.49 8,138.00 1,522.61 1,475.00 4, 213 . 00 20,498.00 2 , 116 . 00 2,339.00 308.00 4, 951. 00 2,226.00 891. 00 696.00 4,330.00 3,436.18 2,629.00 12,697.00 -_.J \ . . ..I MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer I(.. ~ / DATE: December 27, 1995 SUBJECT: Change Order for Wildwood Pines 5th Addition and Calibre Ridge, L.I. 309 and 313 Discussion: Attached is the change order for the above referenced project. The change order is for $55,364. The purpose of the change order is to correct the grading on the Calibre Ridge project. Therefore, all of the cost of this change order and associated overhead would be charged against the Calibre Ridge project. The need for this change order has come about due to problems with the developer's grading contractor and improper contours on the developer's site plan. Although the City typically does not include site grading within its public improvement projects, it is now in the best interest of the public to get the grading finalized properly. The best way to insure this is to complete the final grading as part of the City's contract. Failure to do so could result in the developer's final grading damaging the new public improvements. Recommendation: Staff recommends Council pass a resolution approving the attached change order for $55,364.60 for the Wildwood Pines 5th Addition and Calibre Ridge local improvement projects. , I . r illwater '~ ---~ -- -~ THE BIRTHPLACE OF MINNESOTA J City of Stillwater December 14,1995 DATE Project No. L. I. 309 & 313 1 CHANGE ORDER NO, Project Description Wildwood Pines 5th. Add. Calibre Ridge The following changes shall be made to the contract documents: Description: 1.) Common Excavation 2.) Select Common Borrow 3.) Clear and Grub Trees 8179 C. Y. @ $2.40/C. Y. =$19,629.60 13062 C. Y. @ $2.50/C. Y. = $32,655.00 77 trees @ $40.00/ tree =$3080.00 Total $55364.60 Purpose of Change Order: To finish the grading on the Calibre Ridge Project. .asis of Cost: CONTRACT STATUS Actual x Estimated $265,696.00 $0.00 Original Contract Net Change Prior C. O. 's to $55,364.60 Change this C. O. #1 Recommended for Approval: City Engineer By: $321,060.60 ~~esp.E. Revised Contract Agreed to By c9ntractor: Hydrocon Inc. ~ ~9li2 By Hydrocon Inc, Approved for City of Stillwater By PRBS,~r Title Ie Distribution: Contractor 2 City 1 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 \ I r illwater ~ - ~\ ---- ~ TilE BIRTIlPUCE OF MINNESOTA J . City of Stillwater December 14,1995 DATE Project No. L. I. 309 & 313 1 CHANGE ORDER NO, Project Description Wildwood Pines 5th. Add. Calibre Ridge The following changes shall be made to the contract documents: Description: 1.) Common Excavation 2.) Select Common Borrow 3.) Clear and Grub Trees 8179 C. Y. @ $2.40/C. Y. =$19,629.60 13062 C. Y. @ $2.50/C. Y. = $32,655.00 77 trees @ $40.00/ tree =$3080.00 Total $55364.60 Purpose of Change Order: To finish the grading on the Calibre Ridge Project. Basis of Cost: Actual x Estimated . CONTRACT STATUS Original Contract $265,696.00 $0.00 Net Change Prior C. O. 's to Change this C. O. #1 Recommended for Approval: City Engineer By: $55,364.60 $321,060.60 ~n~~ Revised Contract Agreed to By Gontractor: Hydrocon Inc. ~~~-- By Hydrocon Inc, Approved for City of Stillwater By ____FRES-'~~ r- Title Distribution: Contractor 2 City 1 . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 .f . Qlil~ate~ "- ~, '" ".""", OF ."..so~ J City of Stillwater December 14,1995 DATE Project No. L. I. 309 & 313 1 CHANGE ORDER NO, Project Description Wildwood Pines 5th. Add. Calibre Ridge The following changes shall be made to the contract documents: Description: 1.) Common Excavation 2.) Select Common Borrow 3.) Clear and Grub Trees 8179 C. Y. @ $2.40/C. Y. =$19,629.60 13062 C. Y. @ $2.50/C. Y. = $32,655,00 77 trees @ $40.00/ tree =$3080.00 Total $55364.60 Purpose of Change Order: To finish the grading on the Calibre Ridge Project. esasis of Cost: Actual x Estimated CONTRACT STATUS $265,696.00 $0.00 Original Contract Net Change Prior C. O. 's to Change this C. O. #1 Recommended for Approval: City Engineer By: $55,364.60 $321,060.60 jf ~ d!--/ I ~ckles P. E. Revised Contract Agreed to By contractor: Hydrocon Inc. C$~ -JiuW& By Hydrocon Inc, Approved for City of Stillwater By PRESlbc~ Title . Distribution: Contractor 2 City 1 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 RESOLUTION NO. 96- APPROVAL OF CHANGE ORDER NO. 1 WILDWOOD PINES 5TH ADDITION, L.I. 309 CALIBRE RIDGE, L.I. 313 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order No.1, for correction of grading on Calibre Ridge Project, at an approximate cost of $55,364.60 is hereby approved; and the appropriate councilmember and staff are hereby authorized to sign the necessary forms. Adopted by Council this 2nd day of January, 1996. Jay Kimble, Mayor Attest: Morli Weldon, City Clerk ~. , . . . . . . RESOLUTION NO. 96- DESIGNATING COUNCIL VICE-PRESIDENT FOR 1996 WHEREAS, Article V, Section 5.02 of the Stillwater City Charter states the Council shall elect one of its members to be vice-president; and WHEREAS, on January 2, 1996, the Council held such and election; and WHEREAS, was elected by vote; BE IT RESOLVED by the City Council of Stillwater, Minnesota, that is hereby designated as Council Vice-President. Adopted by Council this 2nd day of January, 1996. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk ... . MEMORANDUM TO: Mayor and Council FROM: City Coordinator SUBJECT: Employee Assistance Program DATE: December 29, 1995 Discussion: The City has received proposals from Family Service Inc. and Sand Creek Group, Ltd to provide a Employee Assistance Program for City employees. The service and cost of each program is very similar. Family Service is located in St. Paul and has provided this service to the City for several years now. Sand Creek is located in Stillwater and is staffed by former employees of Family Service. Sand Creek presently provides employee assistance programs to Washington County (especially important is the expertise and assistance they provide regarding compliance with state and federal laws regulating commercial drivers which applies to the city's public works employees). . I have met with representatives of both organizations and I would recommend that the City Council consider awarding the employee assistance program contract to Sand Creek. This was a difficult decision to make on my part and it is based on my expectations of future performance (of Sand Creek) and not on the past performance of Family Service. Recommendation: Award employee assistance program contract for 1996 to Sand Creek, Ltd. ~!~ . ...; .,' I 1.:', I' I, I I I I I - I,; I " I': ' I I 1" - I" ., II' l, , E~ployee Assistance Agreement between ' . the Sand Creek qr.oup, Ltd. , , and, TheCiiy ofStjJlwater,. Minnesota _ ,., '0 .. .~ (. ^'/l-A--. . S-~.~..' ~. . ,...~ ..~..... ~~.~. :'5~~'. , A1'J.-{ I.' Services Provided! 'The program contract includes the following service.s: 1.' Full service coveragejor City of Stillwat~r employees and their h9usehollj. members. . . 2. Employee Assista,nce personnetpolicydevelopment and"consultCJ#~n. . . 3. S~pervisiJry,. training of managem~~t personnel ,in the u~e of the program.: . 1..,. .Employee orientation'semiTJars to familiarize' yo.ur employees wi,th the ',services ayailable to. ,them. ..'. :5. 'Promotional materials in91uding b~ochures, 'posters,; newsletter artides and camera ready,' , copies 'ofa variety of home mailings to keep yourEmplo.yee Assista1}ce Program visible JO your empioy'ees, . and thidr families.,' ..,' :',' ": . ..,',' ." :,:,' ,'..q. . A Drug Testing Program for commercial drive~s i~clu~ing arrdngingfqr drug test ~ollection,. : ' ., . . supervi~or and employee drug awa,ren,ess et!u~ation, fi~ne~$ for work evaluation, chemi~al ' . dependencY' assessment,' referral, and follow-up. 'The actual drug tests will' be, collected by, "..MEiJ.;WORKS1nc, and sent'toNIDAfederally' certified and'regulated laboratories. The Sand ." . Cr.eek Group" Ltd. shall be, held ha'rml(!ss against any claims and expenses'. (inCluding ., . re'a,son,able',legr:z1 costs) arising from. work perf.ormed I7y MED~ Wo.RKS, 'Inc pursuant to t~is agreement.,.. . . . . . . '7., '. Ongoing' consultations with managers and superVisors to assist them in, utilizing theEAP .' ' : !Vithin. your. organization. ' ' " . ., , '8.,' .Confidentiai assessment, referraf.anlj.'briefcounseling to be, provided to ,all enzjJloyees, and . their fCimily memberS. Up tg four se~sions of CQunseling based'of} the clinical, . recommendatio!,- of ~P coun~elor. . . ,9. , , 24 hour 'telephone crisis intervention. , . 10. WorkSite visits from an EAP represerztative to coniinually evaluate .the status of the program . and your satisfaction. '" .' . ' .' , , 19 , The Sand' Creek ~roup, Ltd. S.D.G. .. , , . 'II. ' , . Coordination of Services: . . City of Stillwater agrees to work with the EAPrepr:e~entative in informingiis employees' of this agreement and the services which are available to them. ' . III. Use .of Name , , City of Stillwater' agrees to allpw The Sand. Creek Grqup, Ltd. to ,list iheir company as a, customer , ", ofthe.organiZczfions on promotional materials. .,... . . N., : Eligibility: . Au employ~es of City of Stillwater and members, of their household who, are experiencing personql, emotional, family or soCia} pr.oblems wh.ich have direct,' indirect or po.teniial effects on . work performance or perso~al well being, .are eligibl~ for: the service~ of the Employee Assistance Program. .. . . ., V. "Eniplovee Participation: A. wo~king 'policy oJ.~hi EAP is that Empldye~ palticipaiion in, the 1j:AP will affect neither juture .:... , ',emplOyment or advancement n.or protect.erriploy~efromdisdplinary actionfor.'continu~d . .:. ..' :' '. substiindard perfotmance;, ',' " ,.. . .", . , . . VI" , Reporting: ., '. I I' , , '. ::.'!he Sa~ Cr~ek. . Group, Ltd. ,:,will pro~!d.,e.quarterly /epo1js~n program.utilization. ' ',' - . !,: I ~ ! ~. .. I " ~' ~ , . No infomwt~on on individual employees will be released outside of The, Sand '.creek Gm~jJ without. , the' written consent of the' employee. . . . . , ..VII. Retainer Cost:, , .. , ; The' annUal. retainer cha~ged. /,y , Th~. Sa~4 Creek Group; Ltd. for the e;"ployee. services is as.. . follows:..,,: . . Number of employees 70 Cost per employee :'$20.00 . , . AmiuaZ EAP Contrad Cost .' .., $1.400.00 prug Testing . $50.00 per test Term af Contract January,}. 1996 to Decerrlbet 31. 1996 . 20 . .' The Sand Creek Gr'oup,~.td. . . , S.D.G. .:e: r . I I ,. !: '. I ,., Ie. I ... I.. . , . , I' L. I I ' ". . ~. 1" . . ~.... . t. ContriLct Payments,t~ be,inade to: The Sand Creek Group,' Ltd. . 333,N. Main Street, #203 Stillwater, ' MN 55028 , Optional Service~: . ' , . . Organization Development Services. $150. 00 per hour ,., Trauma Team Services . . '$125.00/1 sf two ,ho~r.s , $85:00 per hour ov~r nyohouts $85..00 per hour,' , ',' , $150.00 perizour of presentation/faciUtation .' Financial Services' Bag Lunch Seminars:. . VIII. Fe~ f,!r Ongoing Counseling: . .. Payment jor any~ngoint counseliiig se.rvices,beyond the initial diagnostic screening will.be the . responsibilitY of the employee/ja'!lily ~embe.r! ,. .' . ,',. , ,.' IX. .'. Modiflcanon. or. T~r:min.ationof Co';'trhct: .' . . . . . . '. . !his. con~ract. may :be. mod:ified. in. wiiting at any.,iime by, .the ':m~tual consent of the paTties; , . .' - . . .. - . ~ . . .' Either' city" of Stiliwilier or The: Sand Greek 'Group~ Ltd.' mdy cancel this agreement at anY time : . . ", 'upon',90 day notice, in'~riting,'to'theother party. ' , , .,' , , , .. .." :. . The Saf1;d Creek GrQup, Ltd. , '. ' : .; ". . ... ,City' of Stillwater, . , f;retchen M:'8.tein. ..' , President &. Chief Executive' Officer The Sand <;ree~ Group, Ltd. Date. . . Date . GMS:jes , 21 :the: Sand Cr~ek Grou'p, 'Ltd., . S.D.G. .."e ~r'e :..~~. Dfmc/'vltYj ~~'- ".7,".. ,0' '"" :S:-<:>, '\, ~~ -~ Family \ · Service ING.! .~ SAINT PAUL ~').iJ . ; EMPLOYEE RESOURCES 2845 Hamline Avenue North Suite 205 Roseville. MN 55113-7116 612/635-0477 612/635-0454 FAX President Ron Reed Officers Pamela K, Sleet Chairperson Susan G, Pollonais Vice Chairperson Forrest Glewwe Treasurer Carolyn Cochrane Member at Large Lewis Green Member at Large Dick Herreid Member at Large Patrick Ruble Member at Large Board Members William J. Bader Steve Brady Jacqueline L. Byrd. Ph,D, Sharon R, Clapp Huong T. Doan Charles H, Edelen Litton Field. Jr. Linda S, Finney Roy Garza Kathleen Hagen Jule Hannaford. IV Robert C, Klas. Jr. LaVon M, Lee Harry A. Lyon. Jr. Barbara B, Magusin Greg McNeely Catherine T. Nicholson Elena Ostby Terry Pratt Michael Price Valerie Sheehan John Sims Sherry Timmermann Kathleen Vellenga Oliver J. Williams Gary R. Woeltge Raymond Wood William H, Yang Life Members Eleanor Hall Adams Louise Bremer Benz William L. West December 8, 1995 Nile Kriesel City of Stillwater 216 N 4th St. Stillwater, MN 55082 Dear Nile: It was a pleasure meeting with you on Monday. I want to again say how much we value your business. I hope that we can continue to work with you and all the employees of the City of Stillwater. I am enclosing brochures, wallet cards and posters, as well as a reminder letter for your employees. I have also enclosed a contract with the hope that you will decide to continue working with the staff of FSER. You will note that I have not increased your cost for the coming year. . If your decision is to retain our services, let's set up trainings and orientations soon after January 1. I would also like to include our drug and alcohol trainings as part of your basic package. In the meantime, if I can be of further assistance, please call. MLC: lmk enclosures .1 Saint Paul. East Communities' Roseville . South Suburban. Burnsville . Hastings' Summit/University. Minneapolis' Minnetonka .'~ . . i. Dear City of Stillwater Employee and Household Members: Your employers at the City of Stillwater are dedicated to the well-being of their employees. To promote this well-being among its workforce, the City of Stillwater is providing an Employee Assistance Program or EAP. The EAP is a benefit available to all employees and members of their households. The EAP provider is Family Service Employee Resources. Personal problems can complicate our lives at home and on the job. These problems may involve physical illness, emotional stress, relationships, marriage, divorce, children and teenagers, money, alcohol and drugs or legal difficulties. The EAP is a place to turn for help. A counselor will make an assessment of your problem and provide short-term counseling of up to four sessions. When necessary, the counselor will refer you to a person or program that can best help you. Where additionallongterm help is needed, your insurance and benefits often will cover the cost. If you need help that is not covered by insurance, the counselor will recommend services that are based on ability to pay. Some facts about our Employee Assistance Program: . EASY TO USE - Simply call 635-0477 and askfor Employee Assistance and you will be scheduled with an Employee Assistance Counselor. Remember to identify yourself as covered under the City of Stillwater program. . AVAILABILITY - For those employees living outside the Twin Cities area, call 1-800-332-0477 and askfor Employee Assistance. You will be referred to an agency in your area for Employee Assistance. . 24-HOUR TELEPHONE CRISIS INTERVENTION - Should an emergency occur, help is available every hour of every day, including weekends and holidays. Call 635-0477 or 1-800-332-0477. . FREE - Employee Assistance provides assessment and referral counseling at no charge, because the cost is pre-paid by the City of Stillwater. . CONFIDENTIAL - No one will be told that you or any member of your household is using the Employee Assistance Program unless you authorize disclosure. . PROFESSIONAL - The employee assistance counselors are trained to help you identify your problem and refer you to the best source of help. All of us face crises and have stress in our lives. We offer the EAP program to help employees and their families find support and necessary resources when difficult situations arise. Please remember this program is free and confidential and is available because all of you are important to us. EMPLOYEE RESOURCES 2845 Hamline Avenue North Suite 205 Roseville. MN 55113-7116 612/635-0477 612/635-0454 FAX President Ron Reed Officers Pamela K, Sleet Chairperson Susan G, Pollonais Vice Chairperson Forrest Glewwe Treasurer Carolyn Cochrane Member at Large Lewis Green Member at Large Dick Herreid Member at Large Patrick Ruble Member at Large Board Members William J. Bader Steve Brady Jacqueline L. Byrd. Ph. 0, Sharon R, Clapp Huang T. Daan Charles H, Edelen Litton Field. Jr, Linda S, Finney Roy Garza Kathleen Hagen Jule Hannaford, IV Robert C, Klas, Jr, LaVan M. Lee Harry A, Lyon, Jr, Barbara B, Magusin Greg McNeely Catherine T. Nicholson Elena Ostby Terry Pra tt Michael Price Valerie Sheehan John Sims Sherry Timmermann Kathleen Vellenga Oliver J, Williams Gary R, Woeltge Raymond Wood William H. Yang Life Members Eleanor Hall Adams Louise Bremer Benz William L. West l'''\C ...: :~J ~'I)f '':'~v'a \~,~... t.Ci/ /". rf? "'')< Family -\ · Service . SAINT PAUL ING. ; ~ i Employee Assistance Agreement between Family Service Employee Resources and City of Stillwater 1 Services Provided: The program contract includes the following services: 1. Nationwide coverage through the Family Service Network of over 290 agencies in 3000 communities. . 2. Supervisory training of management personnel in the use of the program. 3. Employee orientation seminars to familiarize your employees with the services available to them. 4. Promotional materials including brochures, posters, newsletter articles and camera ready copies of a variety of home mailings to keep your Employee Assistance Program visible to your employees and their families. 5. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 6. Confidential assessment, referral and brief counseling to be provided to all employees and their family members - Up to four sessions per issue per year based on the clinical recommendation of the EAP counselor. 7. Client advocacy by an EAP counselor with health providers, HMOs and other referral resources to help your employees get the care they need .1 8. 24 hour crisis intervention. 9. Invitation to attend a breakfast seminar on key work related issues annually. Saint Paul . East Communities . Roseville . South Suburban . Bumsville . Hastings . Summit/University . Minneapolis . Minnetonka .....~. elL Coordination of Services: A Family Service Employee Resources EAP Account Executive will be assigned to the City of Stillwater. City of Stillwater agrees to work with the EAP Account Executive in informing its employees of this agreement and the services which are available to them. Your EAP Account Executive is also available to visit your worksite(s) and evaluate the status of the program and your satisfaction. III Use of Name City of Stillwater agrees to allow FSER to list its company as a customer on promotional materials of the agency. IV. Eligibility: All employees of the City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. v. EmDlovee Participation: . A working policy of the EAP is that employee participation in the EAP will not affect either future employment or advancement or protect the employee from disciplinary action for continued substandard performance. VI Reporting: Family Service Employee Resources will provide quarterly reports on program utilization by your employees and their family members. No information on individual employees will be released outside of Family Service Employee Resources without the written consent of the employee. VIl Retainer Cost: The annual retainer charged by Family Service Employee Resources for the employee services is as follows: Number of employees 66 Cost per employee $19.65 I. Annual Contract Cost $1.296.90 Term of Contract January 1. 1996 to December 31. 1996 VIII. Optional Services: The following services may be accessed at an additional cost: W orksite Seminars/Support Groups MAR (Management Assistance Resources) Critical Incident Debriefing IX. Fee for Ongoing Counseling: Payment for any ongoing counseling services beyond the initial assessment and/or brief counseling will be the responsibility of the employee/family member. X Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either party may cancel this agreement at any time upon 90 day notice, in writing, to the other party. City of Stillwater /4/4-98 Date Date MLC:lmk . . . ~ . . . RESOLUTION NO. 96- APPROVAL OF AGREEMENT BETWEEN CITY OF STILL WATER AND SAND CREEK GROUP, LTD. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement to provide an Employee Assistance Program, attached hereto as Exhibit A, by and between the City of Stillwater, Minnesota, and Sand Creek Group, Ltd., is hereby approved, and the appropriate city staff is authorized to sign said Agreement. Adopted by Council this 2nd day of January, 1996. Jay L. Kimble, Mayor ATTEST: Modi Weldon, City Clerk ... . . . MEMORANDUM TO: Mayor and City Council Klayton Eckles, City Engineer )Lt1 V FROM: DATE: December 27, 1995 SUBJECT: Stillwater City Dump and Kilbourne Lot (Olive Street Dump) Phase II Environmental Investigations Discussion: Attached are letters from the Minnesota Pollution Control Agency and proposals from A TEC concerning the investigation of the above referenced sites. The MPCA has reviewed the Phase I study done by A TEC and has approved the Phase I study. A TEC has submitted proposals for completing the Phase II study of these sites. A Phase II study generally involves soil sampling, water sampling and chemical analysis of a site. The information is reviewed and a project summary report is completed discussing results and recommendations for additional investigation activities if warranted. The attached A TEC proposal for a Phase II investigation of the Kilbourne lot estimates the total cost of this work to be $12,589. The proposal for a Phase II investigation of the Myrtle Street dump site is estimated at $24,367.80. Given the requirements of the MPCA, the amount oftesting required at each site, these figures appear to be reasonable. Recommendation: I recommend the City Council pass a resolution authorizing the hiring of A TEC associates to perform consulting investigative services for the completion of Phase II studies for the Kilbourne lot (Olive Street dump) and the Myrtle Street dump for an estimated cost of$12,589 and $24,367.80 based on unit prices and hourly rates presented in proposals 55-758 and 55-759. ... Minnesota Pollution Control Agency. December 20, 1995 Mr. Klayton Eckels City of Stillwater 216 North Fourth Street Stillwater. Minnesota 55082 Dear Mr. Eckels: RE: Kilbourne Property, Lot 1, Block 1, Deer Path, Stillwater, Washington County The Minnesota Pollution Control Agency (MPCA) staff in the Voluntary Investigation and Cleanup (VIC) Unit has reviewed the "Limited Site Evaluation" (the Site Report) for the Kilbourne Property (the Site) at the above-referenced location in Stillwater. The Site Report, dated July 27, 1995, and prepared by A TEC Associates, Inc. (A TEC), describes the results of a Phase I Assessment of the Site and also proposes a preliminary investigation of the disposal area (Phase II Investigation Work Plan). The results of the Phase II Investigation are to be summarized in a report that will provide recommendations for further investigation or potential corrective actions for the Site. Based on the MPCA staff's review, the Site Report including the Phase II Investigation Work Plan, is hereby approved, subject to the disclaimers in Attachment A and the Phase II Investigation Work Plan Modifications in Attachment B. . Please contact me at (612) 297-8279 or Joseph Otte at (612) 296-8411 if you have any questions concerning the contents of this letter. Sincerely. 1, , II /) /l 0' A.,' "7J UACUL ./\ , (~cI~ Michael R. Connolly Hydrogeologist Voluntary Investigation and Cleanup Unit Site Response Section Ground Water and Solid Waste Division MRC:dml Enclosures I I . cc: Mr. Thomas McMullen, A TEC Associates, Inc. TDD (for hearing and speech impaired only): (612)282-5332 Printed on recycled paper containing at least 10% fibers from paper recycled by consumers 520 Lafayette Rd.; St. Paul, MN 55155-4194; (612) 296-6300; Regional Offices: Duluth. Brainerd. Detroit Lakes. Marshall- Rochester Equal Opportunity Employer' Printed on Recycled Paper .. . . I I . ATTACHMENT A DISCLAIMERS Kilbourne Property Site I, Reservation of Authorities The MPCA Commissioner reserves the authority to take any appropriate actions with respect to any release, threatened release, or other conditions at the Site. The MPCA Commissioner also reserves the authority to take such actions if the voluntary party does not proceed in the manner described in this letter or if actions taken or omitted by the voluntary party with respect to the Site contribute to any release or threatened release, or create an imminent and substantial danger to public health and welfare. 2. No MPCA Assumption of Liability The MPCA, its Commissioner and staff do not assume any liability for any release, threatened release or other conditions at the Site or for any actions taken or omitted by the voluntary party with regard to the release, threatened release, or other conditions at the Site, whether the actions taken or omitted are in accordance with this letter or otherwise. 3. Letter Based on Current Information All statements, conclusions and representations in this letter are based upon information known to the MPCA Commissioner and staff at the time this letter was issued. The MPCA Commissioner and staff reserve the authority to modify or rescind any such statement, conclusion or'representation and to take any appropriate action under his authority if the MPCA Commissioner or staff acquires information after issuance of this letter that provides a basis for such modification or action. 4. Disclaimer Regarding Use or Development of the Property The MPCA, its Commissioner and staff do not warrant that the Site is suitable or appropriate for any particular use. 5. Disclaimer Regarding Investigative or Response Action at the Property Nothing in this letter is intended to authorize any response action under Minn. Stat. ~ 115B.17, subd. 12. Page 1 of 1 ATTACHMENTB MODIFICATIONS Kilbourne Property Site . 1. A minimum of one soil sample from each soil boring shall be submitted for laboratory analysis for total lead. 2. Field screening of soil samples shall be done in accordance with the enclosed MPCA LUST Cleanup Program Fact Sheet #14, "Field Screening Procedure," and shall include use of the jar headspace method for all samples. 3, The MPC A staff shall be notified at least five working days prior to the initiation of field investigation activities at the Site, . Page 1 of 1 . Minnesota Pollution Control Agency December 20, 1995 Mr. Klayton Eckels City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr. Eckels: RE: Stilhvater City Dump (AKA Myrtle Street Dump), Myrtle Street and Eagle Path Trail, Stillwater, Washington County . The Minnesota Pollution Control Agency (MPCA) staff in the Voluntary Investigation and Cleanup (VIC) Unit has reviewed the "Phase I Environmental Site Assessment arid Work Plan" (the Site Report) for the Stillwater City Dump (the Site) at the above-referenced location in Stillwater. The Site Report, dated October 3, 1995, and prepared by A TEC Associates, Inc. (A TEe), describes the results of a Phase I assessment of the Site and also proposes a preliminary investigation of the dump area (Phase II Investigation Work Plan), The results of the Phase II Investigation are to be summarized in a report that will provide recommendations for further investigation or potential corrective actions for the Site, Based on the MPCA staff's review, the Site Report including the Phase II Investigation Work Plan, is hereby approved, subject to the disclaimers in Attachment A and the Phase II Investigation Work Plan Modifications in Attachment B. Please contact me at (612) 297-8279 or Joseph Otte at (612) 296-8411 if you have any questions concerning the contents of this letter. Sincerely, 7rlid~d R C~YJ:-e1L7 Michael R. Connolly }- Hydrogeologist Voluntary Investigation and Cleanup Unit Site Response Section Ground Water and Solid Waste Division MRC:dml Enclosures !. cc: Mr, Thomas McMullen, A TEC Associates, Inc. TOO (for hearing and speech impaired only): (612)282-5332 Printed on recycled paper containing at least J 0"/6 fibers from paper recycled by consumers 520 Lafayette Rd,; St. Paul, MN 55155-4194; (612) 296-6300; Regional Offices: Duluth. Brainerd. Detroit Lakes. Marshall. Rochester Equal Opportunity Employer' Printed on Recycled Paper ATTACHMENT A DISCLAIMERS Stillwater City Dump Site . I. Reservation of Authorities The MPCA Commissioner reserves the authority to take any appropriate actions with respect to any release, threatened release, or other conditions at the Site. The MPCA Commissioner also reserves the authority to take such actions if the voluntary party does not proceed in the manner described in this letter or if actions taken or omitted by the voluntary party with respect to the Site contribute to any release or threatened release, or create an imminent and substantial danger to public health and welfare. 2. No MPCA Assumption of Liability The MPCA, its Commissioner and staff do not assume any liability for any release, threatened release or other conditions at the Site or for any actions taken or omitted by the voluntary party with regard to the release, threatened release, or other conditions at the Site, whether the actions taken or omitted are in accordance with this letter or otherwise. 3. Letter Based on Current Information All statements, conclusions and representations in this letter are based upon information known to the MPCA Commissioner and staff at the time this letter was issued. The MPCA Commissioner and staff reserve the authority to modify or rescind any such statement, conclusion or representation and to take any appropriate action under his authority if the MPCA Commissioner or staff acquires information after issuance of this letter that provides a basis for such modification or action. . 4. Disclaimer Regarding Use or Development of the Property The MPCA, its Commissioner and staff do not warrant that the Site is suitable or appropriate for any particular use. 5. Disclaimer Regarding Investigative or Response Action at the Property Nothing in this letter is intended to authorize any response action under Minn. Stat. ~ 1158.17, subd. 12. Page 1 of 1 . I ... tJI-. . FIELD SCREENING PROCEDURE Fact Sheet U4 Minnesota Pollution Control Agency LUST Cleanup Program April 1993 Minnesota Pollution Control Agency (MPCA) staff recognize jar heads pace and polyethylene bag methods as valid for the characterization of soil contami- nation. Further information on the "Polyethylene Bag Sample Analysis" method is available by request from the MPCA Tanks and Spills Section (voice 612/297-8565, TOO 612/297-5353 or Greater Minnesota TOO 1-800-627-3529). The standard "Jar Headspace" method is described below. 1. Use photoionization detectors (PIOs) with a 10.2 eV (+/-) or greater lamp source, or flame ionization detectors (FIOs). Perform PIO or FIO instrument calibration on site and at least daily to yield "total organic vapors" in volume parts per million (v/v) of a benzene equivalent. Follow the manufacturer's instructions for operation, maintenance, and calibration of the instrument. . 2. The conventional jar heads pace method begins with half-filling a clean glass jar with the sample to be screened. Quickly cover the open top with one or two sheets of clean aluminum foil, then screw cap to tightly seal the jar. Total jar volume should be at least 8 ounces (about 250 ml); a jar volume of sixteen ounces (about 500 ml) is preferred. Soils collected from a split spoon should be transferred to the jar for heads pace screening immediately after opening the split-spoon. Soils collected from an excavation or soil pile should be collected from freshly exposed surfaces. Since PIO instruments typically measure concentration on a mass per unit time basis, curtailment of the instrument's airflow may result in measurements that significantly underestimate the true value. Using a collapsible vessel (e.g., a self-sealing polyethylene bag) avoids this problem, and may be appropriate for use at many sites. Vhen using a plastic bag in place of a glass jar, use a valve assembly similar to that shown in the figure below. 3. Allow headspacedevelopment for at least 10 minutes. Vigorously shake jars or bags for 15 seconds both at the beginning and end of the headspace development period. If a polyethylene bag is used in place of a glass jar, manually break up the soil clumps within the bag. Headspace development cannot occur (and many field instruments fail) at temperatures below 32 degrees Fahrenheit (0 degrees Celsius); under such conditions, allow headspace development within a heated vehicle or building. Record the ambient temperature during headspace screening. 4. Complete heads pace analysis the same working day as the sample is collected. ;. 5. Vhen headspace development is complete, remove screw lid/expose foil seal (alternatively, connect the PIO to the valve and open the valve on the bag). Quickly puncture foil seal with instrument sampling probe, to a point about one-half of the headspace depth. Keep the probe free of water droplets and soil particles. Field Screening Procedure Page 2 April 1993 Syringe withdrawal of a heads pace sample and injection to an instrument probe or septum-fitted inlet is acceptable, provided the method accuracy is proven by means of a test gas standard. 6. Record the highest meter response. Maximum response usually occurs within about two to five seconds. Erratic meter response may occur at high organic vapor concentrations or if moisture is present. Disregard these headspace data. If compelling technical justifications are presented, MPCA LUST program staff will consider deviations, departures and/or additions to the above procedures on a case-by-case basis. SAMPLING SYSTEM Valve Nuts \ ,. /" Connectors Gaskets Qucrt Size Reclasal:lle Polyethylene Bag ".,0 Tubing -- Clamp Upon request, this document can be made available in other formats, including Braille, large print and audio tape. TDD Users, call 612/297-5353 or Greater Minnesota TDD 1-800-627-3529. Printed on recycled paper containing at least 10 percent fibers from paper recycled by consumers. ~ . . . I . . . # ATTACHMENTB MODIFICATIONS Stillwater City Dump Site 1. The MPCA staff understands that the Phase II Investigation will be conducted in a phased approach, with the test pits to be installed and results evaluated prior to the installation of soil borings and monitoring wells. The test trench results shall be discussed with the MPCA staff prior to initiation of additional investigation activities. 2, The MPCA staff shall be notified at least five working days prior to the initiation offield investigation activities at the Site, Page 1 of 1 ... ATEe Associates, Inc. .~~ 1479 Energy Park Drive ~T~ SI. Paul, Minnesota 55108 (612) 645-9520, FAX (612) 645-9529 December 6, 1995 Mr. Klayton Eckles, P.E. City of Stillwater City Hall: 216 North Fourth Street Stillwater, Minnesota 55082 Re: Proposal for Subsurface Investigation Activities Kilbourne Lot Olive Street Dump Stillwater, Minnesota ATEC Project No. 55-07-95-000146 Dear Mr. Eckles: . A TEC Associates, Inc. is please to provide this proposal to the City of Stillwater for a Subsurface Investigation at the above referenced site. The purpose of these investigation activities is to evaluate the horizontal and vertical extent of the dump area, document the contents of the dump, determine the geotechnical aspects of the soil around the houses in the vicinity of the dump, measure the depth of soil cover over the dump materials and monitor for the presence of methane. Please note that at the time this proposal was prepared, the MPCA VIC program had not responded with comments regarding the environmental assessment and work plan report that was submitted to them. If additional services are required as part of this phase of investigation activities, we will contact you and provide you with a cost estimate for those services. Upon receipt of your authorization, we will proceed with the authorized services and invoice in accordance with our existing agreement. SCOPE OF SERVICES A TEC recommends that the following tasks be completed to address the MPCA objectives at the site. 1) A Site Health and Safety Plan will be prepared outlining personal protective equipment and monitoring requirements for A TEC personnel. Arrangements will be made to contact utility companies prior to performing any work to identify the locations of underground utilities at the site. The client and appropriate regulatory agencies will be notified prior to beginning field activities. Please note that A TEC assumes the City of Stillwater will obtain access agreements for entrance onto the neighbors properties. Should the City of Stillwater want ATEC to assist with site access agreements, this will be performed on a time and materials basis. . American Testing and Engineering Corporation Offices in Major U.S. Cities/Since 1958 Consulting Environmental, Geotechnical and Materials Engineers "" Mr. Klayton Eckles, P .E. Olive Street Dump Proposal Page 2 December 6, 1995 . 2) Completion of a property boundary land survey and preparation of a base map for the Site. This would include surveys of horizontal and vertical controls, topographic features, site contours, site staking of 50 foot by 50 foot grids and property boundaries and preparation of a site map available in CAD format, if not previously completed. A TEC assumes that the City of Stillwater will retain the City Engineer/ Land Surveyor to complete this task. If the City of Stillwater would like A TEC to complete this task, A TEC would subcontract the work on a cost plus 10% basis. 3) Advance ten soil borings in selected locations at the site. The soil borings will be located as required to characterize the magnitude and extent of dump materials. The soil boring locations are subject to access considerations and locations of above ground and underground utilities. The soil borings will be drilled to a depth of 20 feet or two feet into the native soil, whichever is deeper. All of the proposed soil borings and associated field work will be conducted on properties where access agreements have been arranged. Locating underground utilities and\or subsurface structures on the site is the ultimate responsibility of the client and\or property owner. Soil samples will be collected from the soil borings and will be screened with a photoionization detector (PID). Field measurement of methane gas concentrations in the boreholes will be obtained upon completion of the borings. . 4) Mr. Mike Connolly, with the MPCA contacted ATEC on December 1, 1995 regarding the submitted Work Plan for the referenced site. Mr. Connolly verbally agreed to the proposed Work Plan with the following modifications: 1) One soil sample from each boring should be collected and analyzed for total lead. 2) Collect soil samples for analytical testing if elevated headspace readings are detected. The samples would be analyzed for volatile organic compounds (VOC's) by Minnesota Department of Health (MDH) Method 465D. For the purposes of preparing this proposal, A TEC has included costs for analysis of 5 soil samples by MDH 465D. 5) Upon completion of the field investigation activities, a project report will be prepared which will include the field screening and analytical testing results, and geotechnical documentation. COST ESTIMATE All work will be performed on a time and materials basis in accordance with the current A TEC "Schedule of Fees" that is attached. Table 1 consists of a cost estimate worksheet which outlines the anticipated costs to complete the initial phase of field investigation activities. . I . . . I Mr. Klayton Eckles, P .E. Olive Street Dump Proposal Page 3 December 6, 1995 SCHEDULING A TEC will be able to schedule field work upon receiving written authorization. The property boundary survey will be conducted prior to initiation of any field investigation activities. Following completion of the property boundary survey, the field work (soil borings) will be completed. The field work is anticipated to take approximately 2-3 days to complete. Chemistry turnaround time is anticipated to take 2 - 3 weeks. Upon receiving the chemistry results, the project report will be completed within one week for comment and discussion purposes. STANDARD OF CARE A TEC will perform the work and accomplish the objectives defined within the estimated cost and schedule proposed. The estimated cost and schedule proposed are based on our judgment of the requirements known at the time of the proposal. Successful completion within cost and schedule limits can be influenced, favorably or adversely, by changes in work scope and schedules as dictated by your needs and presently unforeseen circumstances. We will notify you in advance if schedule or costs are expected to exceed the estimate. The work as proposed herein will be performed in accordance with the City of Stillwater Terms and Conditions. Please indicate your acceptance of this proposal by signing the signature block below and forwarding a complete copy of the signed proposal to ATEC. We are looking forward to working with you on this project. Please do not hesitate to contact us at (612) 645-9520 if there are any questions or if we can be of additional service. Sincerely, ATEC ~SOci;~~ bCMullen, P.E. Project Manager ~~ Mark S. Mason District Manager TEM/MSM:tm Attachments The undersigned authorizes A TEC Associates, Inc. to proceed in accordance with the above stated terms and agrees to be responsible for payment. Client's Name Authorized Signature Title Date Submitted By: TABLE 1 COST ESTIMATE WORKSHEET City of Stillwater Initial Investigation Olive Street Dump Stillwater, Minnesota . A TEC Associates, Inc. 1479 Energy Park Drive St. Paul, MN 55108 06~Dec-95 Proposal #55-759 Work Item Units Unit Cost Estimate Subtotal #1 Site Safety Planl Project Coordination $980.00 Environmental Technician 4.0 hours 45.00 $180.00 Project Manager 10.0 hours 80.00 $800.00 #2 Property BoundarylElevation Survey $817.50 Land Survey Subcontractor Cost + 10% ---------------- See Note Below Project Manager 10.0 hours 80.00 $800.00 Mileage 50.0 miles 0.35 $17.50 #3 Drilling Contractor $6,437.50 Drilling Subcontractor Cost+ 10% 3,500.00 $3,850.00 Project Manager 10.0 hours 80.00 $800.00 Staff Professional 25.0 hours 60.00 $1,500.00 Equipment & Supplies 1.0 each 200.00 $200.00 Mileage 250.0 miles 0.35 $87.50 #4 Analytical Testing $1,475.00 Total Lead 10.0 Tests 30.00 $300.00 VOCs by MDH 465D 5.0 Tests 175.00 $875.00 Staff Professional 5.0 hours 60.00 $300.00 #S Project Management & Reporting $3,859.00 Senior Reviewer 5.0 hours 95.00 $475.00 Project Manager 25.0 hours 80.00 $2,000.00 Staff Professional 20.0 hours 60.00 $1,200.00 Drafting 3.0 hours 40.00 $120.00 , Clerical 2.0 hours 32.00 $64.00 A TEC assumes that the City of Stillwater would like to retain Land Surveyor TOTAL $12,589.00 . . ATEe Associates, Inc. .~~ 1479 Energy Park Drive ~.",.~ 51. Paul, Minnesota 55108 (612) 645-9520, FAX (612) 645-9529 December 7, 1995 Mr. Klayton Eckles, P.E. City of Stillwater City Hall: 216 North Fourth Street Stillwater, Minnesota 55082 Re: Proposal for Phase II Subsurface Investigation Activities Myrtle Street Dump Stillwater, Minnesota ATEC Project No. 55-07-95-00082 Dear Mr. Eckles: ATEC Associates, Inc. (ATEC) is please to provide this Proposal for Phase II Subsurface Investigation Activities to the City of Stillwater for the above referenced site. The purpose of these investigation activities is to further evaluate and characterize the amount, location and type of debris located at the above referenced site. Please note that at the time this proposal was prepared, the MPCA VIC program had not responded with written comments regarding the environmental assessment and work plan report that was submitted on October 3, 1995. . This initial phase of investigation includes a property boundary survey, completion of test pits at the site, field screening tests and analytical testing of select soil samples. A TEC has not included the installation of monitoring wells at the site in this initial phase of investigation. The reasons for not proposing to install monitoring wells as part of the initial investigation activities are; 1) A response from the Minnesota Pollution Control Agency (MPCA) regarding the proposed work plan has not been provided. 2) Evaluation of the results from the test pit activities will allow A TEC to further evaluate the number and locations of monitoring wells to install at the site as well as the most cost effective means for installation of the monitoring wells. Ifadditional services are required as part of this phase of investigation activities, we will contact you and provide you with a cost estimate for those services. Upon receipt of your authorization, we will proceed with the authorized services and invoice in accordance with our existing agreement. SCOPE OF SERVICES A TEC recommends that the following tasks be completed to address the MPCA objectives at the site. 1) A Site Health and Safety Plan will be prepared outlining personal protective equipment and monitoring requirements for A TEC personnel. Arrangements will be made to contact utility companies prior to performing any work to identify the locations of underground utilities at the site. The client and appropriate regulatory agencies will be notified prior to beginning field activities. i. American Testing and Engineering Corporation Offices in Major U,S, Cities/Since 1958 Consulting Environmental, Geotechnical and Materials Engineers Mr. Klayton Eckles, P.E. Myrtle Street Dump Proposal Page 2 December 7, 1995 2) Completion of a property boundary land survey and preparation of a base map for the Site. This would include surveys of horizontal and vertical controls, topographic features, site contours, site staking and preparation of a site map available in CAD format. The site staking will consist of staking the property boundaries and a 50 foot by 50 foot grid system across the site. A TEC should be contacted prior to the staking of the site to ensure the grid system will correspond to the investigation activities. A TEC assumes that the City of Stillwater will retain the City Engineer! Land Surveyor to complete this task. If the City of Stillwater would like A TEC to complete this task, A TEC would subcontract the work on a cost plus 10% basis. 3) Mobilize an environmental technician and excavation contractor to and from the site to complete four days of digging test pits. Test pits will be completed in selected locations at the site to evaluate and characterize the magnitude, content and extent of dump materials. All of the proposed test pits will be conducted on the site, no off-site work is proposed. Please note that locating underground utilities and/or subsurface structures on the site is the ultimate responsibility of the client and/or property owner. 4) Ten soil samples will be submitted for analytical testing for a combination volatile organic compounds (VOCs), polychlorinated biphenyls (PCBs), semi-volatile organic compounds (SVOCs) and the eight RCRA Metals which include arsenic, barium, cadmium, chromium, lead, mercury, selenium, and silver. 5) Upon completion of the initial phase offield investigation activities, a brief project summary report will be prepared which will include the results of the field investigation activities, field screening results and analytical testing results completed for this initial phase of investigation activities. Recommendations regarding what additional investigation activities will be required at the site including the number and location of the on-site monitoring wells will also be provided with the project status/summary report. COST ESTIMATE All work will be performed on a time and materials basis in accordance with the current A TEC "Schedule of Fees" that is attached. Table 1 consists of a cost estimate worksheet which outlines the anticipated costs to complete the initial phase of field investigation activities. SCHEDULING A TEC will be able to schedule field work upon receiving written authorization. The property boundary survey will be conducted prior to initiation of any field investigation activities. Following completion of the property boundary survey, the field work (test pits) will be completed. The field work is anticipated to take approximately one week to complete. Chemistry turnaround time is anticipated to take 2 - 3 weeks. Upon receiving the chemistry results, a project summary report will be completed within one week for comment and discussion purposes. . . . . . . Mr. Klayton Eckles, P.E. Myrtle Street Dump Proposal Page 3 November 21, 1995 STANDARD OF CARE A TEC will perform the work and accomplish the objectives defined within the estimated cost and schedule proposed. The estimated cost and schedule proposed are based on our judgment of the requirements known at the time of the proposal. Successful completion within cost and schedule limits can be influenced, favorably or adversely, by changes in work scope and schedules as dictated by your needs and presently unforeseen circumstances. We will notify you in advance if schedule or costs are expected to exceed the estimate. The work as proposed herein will be performed in accordance with the City of Stillwater Terms and Conditions. Please indicate your acceptance of this proposal by signing the signature block below and forwarding a complete copy of the signed proposal to ATEC. We are looking forward to working with you on this project. Please do not hesitate to contact us at (612) 645-9520 if there are any questions or if we can be of additional service. Sincerely, ATEC Associates, In...c."l.' -II MV' 1)1 d~\.~~"> ., \- r \JL., Thomas E. McMullen, P .E. Project Manager !f:!~C~------ Mark S. Mason District Manager TEM/MSM:tm Attachments The undersigned authorizes A TEC Associates, Inc. to proceed in accordance with the above stated terms and agrees to be responsible for payment. Date Client's Name Authorized Signature Title Submitted By: COST ESTIMATE WORKSHEET City of Stillwater Phase II Subsurface Investigation Myrtle Street Dump Stillwater, Minnesota . A TEC Associates, Inc. 1479 Energy Park Drive St. Paul, MN 55108 07-Dec-95 Proposal #55-758 Work Item Units Unit Cost Estimate Subtotal #1 Site Safety Plan $260.00 Site Safety Officer 4.0 hours 65.00 $260.00 #2 Property Boundary/Elevation Survey $767.50 Land Survey Subcontractor Cost + 10% ---------------- See Note Below Staff Engineer 10.0 hours 75.00 $750.00 Mileage 50.0 miles 0.35 $17.50 #3 Conducting Test Pits $11,351.30 Excavation Subcontractor Cost + 10% 4,808.00 $5,288.80 Staff Engineer 30.0 hours 75.00 $2,250.00 Senior Field Technician 65.0 hours 45.00 $2,925.00 Equipment & Supplies 4.0 each 200.00 $800.00 Mileage 250.0 miles 0.35 $87.50 #4 Analytical Testing - Soil Samples $5,500.00 VOCs by MDH 465D 10.0 each 160.00 $1,600.00 PCB's 10.0 each 75.00 $750.00 SemiV olatiles 10.0 each 160.00 $1,600.00 8 RCRA Metals 10.0 each 155.00 $1,550.00 #4 Project Management & Reporting $6,749.00 Project Manager 20.0 hours 95.00 $1,900.00 Staff Engineer 55.0 hours 75.00 $4,125.00 Senior Field Technician 10.0 hours 45.00 $450.00 Drafting 5.0 hours 42.00 $210.00 Clerical 2.0 hours 32.00 $64.00 A TEC assumes that the City of Stillwater would like to retain Land Surveyor TOTAL $24,367.80 . .1 . . Ie RESOLUTION NO. 96- APPROVAL OF AGREEMENT BETWEEN THE CITY OF STILL WATER AND A TEC ASSOCIATES, INC. FOR PHASE II SUBSURFACE INVESTIGATION ACTIVITIES WHEREAS, A TEC Associates, Inc., has submitted proposals for Phase II Subsurface Investigation Activities of the Olive Street dump site at an estimated cost of $12,589, attached hereto as Exhibit A, and the Myrtle Street dump site at an estimated cost of $24,367.80, attached hereto as Exhibit B; THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreements between the City of Stillwater and ATEC Associates, Inc., for consultant services for Phase II Subsurface Investigation Activities for the Olive Street dump site and Myrtle Street dump site, hereto attached as Exhibits A and B, are hereby approved, and the appropriate city staff is authorized to sign said Agreements. Adopted by Council this 2nd day of January, 1996. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk . . . ., Memorandum To: Mayor and Council From: Modi Weldon, City Clerk Date: January 2, 1996 Subject: Appointment to Water Board Attached are two letters of interest for appointment to the Water Board (received Friday, January 29). Dennis McKean has requested Council consider making the appointment at today's meeting so that the new member would be able to attend the January Water Board meeting. J ... e Simonet Furniture & Carpet Company (fiomplde ~ouse ~urllildtilt99 Stillwater, Minnesota 55082 ~incc 1864 December 28, 1995 r~r. Mayor: I understand there is an opening on the Water Board, left by the death of Jim Weaver. . If possible, I would like to be considered to fill that vacancy. I am a lifelong resident of Stillwater and take pride in being active in civic affairs. 1111 cooperate and work with JOB/sf .- Thomas H. Rider 1001 Northland Stillwater, MN 55082 December 27, 1995 Morli Waldon City of Stillwater 214 N. Fourth St. Stillwater, MN 55082 Dear Morli: I would like to be considered as a candidate for the Board of Water Commissioners. I have previously served on the board and resigned due to a job relocation out of state. I will look forward to hearing from you and you may contact me at my home (439-1737) or at work(220-2243). Si::1~ Thomas H. Rider ... \ . . . . . . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer DATE: January 2, 1996 SUBJECT: Feasibility Report for 1996 Street Improvement Project DISCUSSION Attached is a letter from Dick Moore of SEH discussing the preparation of a feasibility report for the 1996 Street Improvement Project. Also attached is a letter of the streets in the Croixwood area in need of repairs, with an itemized list of the rough cost to repair each. In order to complete all the additional streets in the Croixwood area, it would be necessary to complete a project of approximately 1.7 million dollars. The 1995 Street Improvement Project was estimated to be approximately $800,000. With the excellent bids received, the project cost was only $580,000. If we were to complete all of the streets listed, we would spend over double of what was spent last year. Council must determine a comfortable funding level for street improvement projects. Based on the number of miles of streets and the amount of street repair work currently needed, Stillwater should be allocating over one million dollars a year. At this time, perhaps the most appropriate action would be to order a feasibility report for all of the streets listed in the attached list, but in the feasibility report group the streets into logical phases, 3 or 4 segments, and then based on a more accurate cost estimate, council could determine which groups of streets should be included. RECOMMENDATION I recommend City Council pass a resolution ordering preparation of a report on 1996 street improvements. ''9" , "'SeJ 3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, ST. PAUL MN 55110 612490-2000 800325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORT A nON . December 22,1995 RE: Stillwater, Minnesota 1996 Street Improvements SEH No. P-STILL9608.00 Mr. Klayton Eckles, P.E. City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mr. Eckles: We appreciate the opportunity to provide engineering services to the City of Stillwater. As you requested, we have estimated the engineering cost to provide a feasibility study for the 1996 street improvements. . We have enclosed a listing of streets as we understand the project together with preliminary estimates. We derived these estimates from the 1990 Pavement Management Report. We have inflated the total cost to arrive at a 1996 cost. We will scope these streets with you to arrive at a project together, which meets the City's budget before beginning the study. Our services will consist of the following: 1. Review of the Pavement Management Study with City staff. 2. Calculation of quantities and a project cost estimate. 3. Review of drainage, recommendations and a cost estimate for any improvements. 4. Proposed project maps, indicating the extent of the project and streets included. 5. Typical sections. 6. Typical property assessment for the project. 7. Preparation of a written report including background, alternates, basis of study, conclusions and recommendations, project maps, project costs, project funding and typical lot assessment. . 8. Furnish 12 copies of the bound report to the City. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS. MN ST. CLOUD. MN CHIPPEWA FALLS. WI MADISON. WI LAKE COUNTY. IN EQUAL OPPORTUNITY EMPLOYER Mr. Klayton Eckles December 22, 1995 Page 2 We estimate the engineering cost not to exceed $8,200. We will coordinate the feasibility study with your office. Since the time frame is short, we would expect timely review to maintain the schedule and comply with your "benchmark" dates. We propose to furnish our services on an hourly basis plus expenses at cost, as outlined in our contract dated April 20, 1983. Once again, we thank you for the opportunity to serve the City of Stillwater. If you have any questions, please call me. Sincerely, Short Elliott Hendrickson Inc. &klg{f)pl~ Richard E. Moore, P.E. tlo Enclosure v , . . . . . '. ... 12/20/96- CD .. 5at.-~tu-~ /19 ~ ':5 n?-~T 121U#1i3 I .. N(6t-1-7iV1 Gw'(E. - /V!/fIZ//-..(It:. C.1/2, To ( z , 3"1- '? 7 / ~ F) Z'. ..t/ut'f-.{)OUi.5T t:./9-NIL IVO e..niL-.L)-/-/p II /47 {jOcJ J ~/_, q~--:-7:" y! ~...... \...,..J ~ /-Ii ~ '- $1 /J ~ '?A.IL/E... /:..' /' q/.~ C~ (.;"'0. /'-' ' . "I ; 4, . CJ Krk- (2,1 IXIl... Av ~ I /"-~Z-- ~" ""') ~... ! ..... / or "" 5, .. FA'I 12...jtl1fitl;Loo a-/.;5, /Z [) I / (J tL ':;c, 0 . ')- ~'I Ov AI Oft-€. pc-;" 37) 700 1~~.~rWOdO ~~el 4- :? /"':;-CJ I ..) 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RESOLUTION NO. 96- RESOLUTION ORDERING PREPARATION OF REPORT ON1996STREETINWROVEMENTS WHEREAS, it is proposed to improve portions of and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 2nd day of January, 1996. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk 'i ,.12/29/95 16: 29 THE LHW OFFICES ~ 9P4390456 C~ '/}.j'1y, NO.232 P001 .., . December 29, 1995 Mayor and Council of the City of Stillwater 216 N. 4th Street Stillwater, MN 55082 ~, Dear Mayor Kimble and Members of the City Council: Nearly thirty years ago my husband, Henry, and I purchased a parcel of land that lies west of the City and between McKusick and Boutwell Roads, As young people, we had an idealistic dream, the American dream, that if we worked hard, the land might secure a future for us and our six children, even though we had no idea how. We asked few questions and took on a lifetime of responsibility and debt. We made many sacrifices throughout the years and went without many luxuries, such as vacations, so that we could afford to conserve the land in its present fonn. My husband, a veterinarian, worked seven days a week, while I obtained a job as a school psychologist to hold things together as we struggled to send our children to good schools and college. Today, we have been forced to move into retirement 'without our most precious asset to rely on. . Thirty years ago there was no Oak Glen. Few houses dotted the landscape in the township. In time, surrounding landowners sold their properties off to people who would later maintain that their rights to savor the views in the remaining open spaces were more legitimate than our right to utilize our land as we saw fit. Our land somehow began to embody the character of the township. Thus, we have been living in an uneasy relationship, needing to resolve the ownership of our property, but fearing that all of our requests would be met with hostility. We made no demands of these people. They were folloVYing their own dream for themselves and their families. As we now understand it, those dreams shut out others who also desired to dwell in beautiful homes in this most favored area. Forced to deal with the reality the township created for us, we rented the land to a local farmer for a nominal fee, over the years, in exchange for his overseeing and caring for the land. !. i In 1989, the local school district approached us with a proposal to purchase the land for the purpose of erecting the area high school. They offered us $6,500 per acre. The exhaustive research done on our property without our awareness was impressive. We were so tbrilled with the prospect that we did very little negotiating about price. As CL' educator, I had always thought that a school would be a natural and noble use of the land, because an area's children are its most precious commodity. School personnel stated that they selected our farm because of the natural surrounding beauty and its potential for wholesome activities for the children, Even though were never made aware of any meeting or public discussion regarding the proposed school, we were later informed that the area residents put forward such extreme opposition by threatening to impede construction through costly litigation that the school district withdrew from our agreement without notice or explanation. They were forced to pay much more to other property , 12/29/95 16:29 THE LAW OFFICES? 9P4390456 NO.232 P002 os . owners where the school was eventually constructed. My husband and I have observed since then, that developers have had no qualms about erecting magnificent homes surrounding the school. So it is difficult for us to accept the notion that the presence of the school would have devalued or damaged the surrounding land as residents feared, It was at this time that we lost faith in the willingness of township residents to be fair, unbiased and just. We were paying taxes on the property, but had not a single vote to represent us. We, therefore,. continued to be good neighbors. \Ve realized that we could not rely upon the township to deal with us rationally. We never brought any enterprise to the land that would compromise its natural and pristine beauty. We resisted many unimpressive opportunities to develop the land, sensing that the City would one day expand its borders to County Road 15. But, we had to wait. Waiting is easy for the young. But for us) our hopes and dreams for the better life that we worked so hard for had to be put on hold once again. There aren't that many years left to go. But township residents prefer to perceive us as greedy landowners. It makes it easier for them to confiscate what is rightly ours. They don't understand what we've sacrificed to make their dreams a reality. If we lose our right to utilize our property in accordance with city ordinances and rules, every person's ability to seize the American dream is lost. If it can happen to us, it can happen to anyone. . On August 31, 1991, at the request of adjoining land owners, we put together a formal request to annex our land to the City of Stillwater. We were told, at that time, that we had to be contiguous to the city for orderly annexation to occur. We now know how disorderly annexation can be when deals are made and money is involved. As soon as word got out that we were requesting to annex, other land owners somehow found out and belatedly joined out request. It was their right to do so and we support them. Many of them found themselves in similar circumstances. However, we were the first to come forward. I. In November of 1992, the major land owners were invited to a meeting at the Pro Act Realty office by Dave Johnson and Gary Vizenor. Dave Johnson. a town board member, was the main speaker at this meeting. He stated that he was considering quitting his position with the town board. He stated that he knew that the reality was that annexation was coming. He offered to represent the land owners to make the annexation process easier. With his relationship with the people in the township, and his connections with the powers that be in the City, he could have our land annexed within a year he believed, If we didn't hire him, it could take up to three years for annexation to occur, and he would unfortunately, be forced to work against our interests. It was proposed that each land owner would pay a fee of $2000 per acre to Dave, and Pro Act Realty would retain the right to sell all lots once development occurred. We smelled a rat. We had no difficulty with Pro Act Realty's role. But, how could we trust a man who would seek financial advantage by sabotaging the trust of those he was elected to represent. So many questions ran through our minds. If we paid Dave, would this be considered a bribe if word got out to the people? Was this offer legal? Dave, ~ ''12/29/95 16: 29 THE LAW OFFICES ~ 9P4390456 NO.232 P003 ,. however, assured us that the township's best interests were served by his involvement. W el~ we didn't buy the argument. We didn't hire Dave. And as Dave had promised, it took more than three years as his continual objections prolonged Planning Commission efforts. As we promised, we didn't tell anyone about this, and put it all behind us. But, two weeks ago, when the P~~g Commission's report was approved, just when it appeared that our struggles were over and justice for us would finally be within reach, Dave suddenly became very conciliatory and active. He wanted to negotiate with the City Council. Within a week, oui property was completely devalued and out of contention for development. We were now told that sewer and water would not be extended to us for years and our land would now be permitted only one home per ten acres. Again the Abramowicz fanilly would have to pay the price to appease the township. But, with good reason, we are left to wonder. Dave's heart may be entirely pure, but we are left to speculate who may be paying Dave, and perhaps others like him? Is he the reason that our main developer, Arcon, suddenly took offlike a cat in hear to try to find land south of 12 months ago? How did they know what the score was. No one ever shared that infonnation with us. Is this how business is done in Stillwater? If so: we are the fools because we strove for so long to be fair to everyone. It sure hasn't made us any friends. It's every man for himselfin this part of the country. . In our opinion, the Planning Commission worked hard and long to make a plan that would serve everyone's needs. Each landowner had an equal right to develop and appeared to be treated fairly, even though only our property was contiguous to sewer and water. That did not bother us. Supposedly, there is a free-enterprise system alive and well in our country. All citizens have the right to compete in the market place. Accommodations were made so that natural resources would be protected and residents' taxes would be fair. All of these accommodations appeared to fall on deaf ears to township residents. They were detennined that the Abramowicz property was the view they were promised when they bought into the township. It was necessary for the health and well-being of their children. They never offered to buy the property and preserve the land as a park. In effect, their tendencies to tantrum and threaten every time a new solution was approached, frightened council members into turning tail and letting them have their way. It was a cheap solution for all. And who should arise to do battle for them, but Dave Johnson. Within a week the embattled council members fell into line and said, "Yes, sir, Dave, sir! Where do you want us to gO?" The value of our land has dropped dramatically from its anticipated value as our needs have been ignored by all. OUf multitude of developers have flown the coop, and have taken offfor greener pastures - south of 12. That's where good old Dave wants them to go, youkbow. He wouldn't disagree 'With a school being built there. Just not on the Abramowicz property. That is sacred land. We can't touch it. . Now we have questions that we need to have answered. We have hired a lawyer, and will probably have to hire a private detective who can get the answers for us. We will get them. I am going to empty my retirement fund to do it. For my own self respect I need to do this. The first question is why did the City Council capitulate so quickly to Dave Johnson? Who hired Dave Johnson and perhaps others to determine behind the scenes 3,2/29/95 16:29 THE LAW OFFICES ~ 9P4390456 NO.232 P004 .t e where development should begin? Why are the people who are his friends so heavily invested in the area south of 12? Have they been assure of what would happen all along? Why is the annexation now disorderly rather than orderly, and why can sewer and water be dragged miles out of the way? We were always..told that we had to be contiguous, not that ifwe had enough mon~y' and backing we could do anything, Why hasn't the township offered to purchase our rand when it seems so essential to their well-being? Or are they trying to make it worthless first? Why have so many developers feigned interest in our land when they actually had strong interests in the land south of 12. Was it to keep us busy and pacify us so that we would think all was proceeding well? Ate all of the area residents proud of what they and their representative have accomplished? Any second thoughts? Isn1t this state of affairs more reminiscent of Nazi Germany or Conununist China than America? They confiscated property first. Its happened to Henry before. But we defenders of freedom would never countenanced their actions would we? . It has become apparent to us that the more Dave talks to the Mayor, the worse our situation becomes. Mr. Kimble, you appear to have sold our rights away, one by one. A once desirable and beautiful piece of land now sits as a lonely widow. Where we have been told that the school district is paying $2,000,000 for 40 acres not even close to sewer and water, someone had the gall to offer us a pittance for 132 prime acres contiguous to those services. You gave them that right, Mr. Kimble, when you stated in a council meeting, that you would not allow our developers to develop for at least three years - or for up to ten as far as you cared - and to make sure of that, you would allow us only one building permit for 10 acres. To make doubly sure, all of the other developers would have to develop at least 75% of their properties. Apparently you have not heard of the free- enterprise system in this country where competition in the market place is the norm. " These developers should be competing with the quality of their product, not by receiving protection from competition. By competition, you ensure quality in your area. If a Rainbow store obtained land and wanted to compete with Cub, would you say that they couldn't open their doors until Cub had attained a certain annual income? Why do you feel you have the right to do this to us? Isn't this an abuse of power? , , i t i ! ! I,. I~ l :f .~ My husband and I feel we are being punished for requesting that the land be annexed. We were the fll'st to ask, and our interests have been damaged the most. On the council's part, we realize this has been an exhausting battle. But once you have been elected, you have to have the political courage and integrity to search for justice. It appears you have looked for expediency. But, the end never justifies the means. Your citizens are looking for true leadership. Rather, they have been stimulated to develop a mob mentality. We applaud them for caring about their community and taking the time to voice their concerns about the impacts of change. But the multitude of meetings have led to almost a politically inspired hysteria. It is as if Satan is at their doorstep. Even their children are out marching. I guess they'r.: teaching that it's all right to tread on the rights of others if their rights interfere with your view. Someone is inflaming these people and feeding them disinformatien, and I will bet someone in the area has a good financial reason to do so. Yeu could have done a better job of taking the moral high ground, supplying them with the facts~ and explaining the rights of others. .. ...12/29/95 16: 29 THE LAW OFFICES ~ 9P4390456 NO.232 P005 . The reality is that, in this country, citizens who wish to live, and can afford to live in Stillwater and surrounding areas, deserve to live there. That is their right. We, who own the land should provide the opportunity for that to happen within guidelines. We want you to know that if your d~c~ons are not equitable, we will fight this injustice in court until the very end. Many 'people support the righteousness of our cause. We have been patient. We have been fair. We have been tremendously injured by all of you. We do not believe the courts will agree'that the capricious self-serving interests of the public can arbitrarily cause the financial downfall of a fellow citizen. You still have time to consider our interests. Our lawyer will follow with a more formal letter explaining our legal rights. I am sure I have bored you all with my ramblings. Conventional wisdom states that long letters are seldom read or taken seriously. While this may be true, I believe we have kept quiet too long, trusting that the City would eventually need our land for future development. We also believed that decision would be made honestly and fairly. We were wrong. We thought we shared in the destiny of your small city. We visited weekly to make sure everything was going well on the property. We've eaten weekly in your restaurants and shopped in your stores~ We were warmed by your success. . To the township residents: You have been taught to believe in your unalienable rights to life, liberty and the pursuit of happiness. I would ask you to look thirty years into the future. Your children are grown and you are facing retirement. Your resources are depleted because you have been good parents and have sent your children to college. Your five and ten acre lots are worth a great deal of money now and, with sewer and water, they can be sold offin a number of home sites. Your neighbors vilify your efforts and call you greedy. If you are tantalized as you age by thoughts ofa Southern clime, and no longer can hold out for the needs of others, remember us, and others like us, who for the strength of your conviction and your vote have victoriously denied uS our rights and our futures. to. Ii ~ . 1 j 'I ~ I '1 ! ,:.. ~ [:.- . ~~ . ~. ; ~. . Sincerely yours, ~~~~ ~~u)"\.v'<vy\ Sharon Abramowicz (j c' c..... WASHINGTON COUNTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 14900 61ST STREET NORTH. STillWATER. MINNESOTA 55082-0006 612-430-6000 Facsimile Machine 61 2-430-6017 I(L-Icr? Demis C. Hagberg District 1 Mary Hauser District 2 Wally Abrahamson District 31Chairman Myra Peterson District 4 FROM: Washington County Elected Officials JtJJ~ Wally Abrahamson, County Board Chair Dave Engstrom District 5 TO: DATE: December 6, 1995 RE: County-wide Forum on the Social and Economic Health of the East Metro Area Thursday, January 25, 1996 4:30 p.m. County Board Room Washington County Government Center Stillwater, Minnesota . Please mark your calendars for 4:30 p.m. on Thursday, January 25, 1996, to attend a forum that will be hosted by Washington County to learn about and discuss a social outcomes report being developed by Greater St. Paul Tomorrow (GSPT), a policy and planning organization with a 28-member steering committee made up of elected officials, business and community representatives from throughout the east metro area. GSPT's mission is to keep St. Paul and its surrounding communities in the forefront of America's best places to live, work, and visit. GSPT is sponsoring the development of an annual inventory of key social indicators by which the community can measure its overall social and economic health. The St. Paul Pioneer Press will be publishing a series of in-depth feature articles over several months starting in January 1996 on topics that are covered in this report. The research for the report is being coordinated by the Wilder Research Foundation. At our meeting Wilder staff members will present the findings of their research and facilitate discussion with elected officials concerning the need for action on these key social issues. . Following the success of the forum that was held in August with the Metropolitan Council, the Washington County Board of Commissioners would like to continue these opportunities for dialogue among elected officials and look forward to your participation in this community forum. An agenda will follow at a later date. lie PlIntod on Rocydod "- EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION (i) '-- . . I. " ,J MEMORANDUM TO: Administrators of Washington County and Its Cities and Townships FROM: Jim Schug, Washington County Administrator Kevin D. Frazell, Cottage Grove City Administrator DATE: November 30, 1995 SUBJECT: PARTICIPATION IN PROJECT FOR SHARING OF MAJOR EQUIPMENT --------------------------------------- --------------------------------------- INTRODUCTION One of the major impacts on all of our budgets is the cost of acquIring and maintaining those exceptionally expensive, specialized and infrequently used pieces of equipment -- Le. emergency generators, aerial ladder trucks, large backhoes, tree spades, paving machines. We are asking for your active participation and small financial contribution in helping put together a plan of how Washington County and its municipalities can cooperate to reduce such expenditures for all of us. DISCUSSION Washington County is made up of 34 separate municipalities -- larger cities, smaller cities, and townships. There is certainly no reason why each one of us needs to individually own every piece of expensive equipment that could conceivably be needed to meet any and all needs or. emergency! In the spirit of inter-governmental cooperation, we are proposing that all of us band together to come up with a more cost effective way for meeting such needs. Good intentions to cooperate always seem to break down in the face of day-to-day realities of who needs what, when, and where! The answer, we believe, is to have a well thought out plan for the cooperative sharing of equipment. To this end, we are specifically proposing that a Public Administration Intern be hired to work on a six to nine month project to produce such a plan. Some of the specific activities and hoped- for outcomes would include: (1 ) Determining standards of the need for such equipment -- Le. how many aerial ladder trucks are needed within a certain geographic area or for a particular population base. (2) Convening working groups made up of department heads and/or managers from our Public Safety and Public Works Departments to agree upon plans for how such pieces of equipment can be made available throughout the County, regardless of jurisdictional boundaries. (3) Inventorying the availability of such equipment already owned by Washington County and/or member municipalities. (4) Consulting with the user groups to devise operational plans for how that equipment can be made available, both as needed for ongoing operations and in response to emergencies. (5) Devising a plan of future acquisitions -- Le. what pieces of equipment will be needed, how should they be acquired, and where they should be stored. (6) Developing in the plan an equitable cost sharing arrangement. For example, the intern's final report might determine that based on population and geographic proximity, Washington County and its collective municipalities need access to five 250 KW portable emergency generators. These should be stored at Public Works facilities in Forest Lake, May Township, Stillwater, Lake Elmo, and Cottage Grove. The generators will be available to Public Works and Public Safety personnel throughout the 'County, who will have explicit instructions on how to access and transport the equipment as needed. The plan would include recommendations to each municipality of how to insure that their wells, lift stations, and/or public buildings are wired with receptacles that can be connected to the standardized generators. A cost- sharing arrangement, both for acquisition and maintenance of the equipment, would be included as part of the plan. BUDGET The maximum budget for carrying out this project is: Intern salary -- 1,560 hours at $10 Payroll benefits at 1 2 percent $15,600 1.872 Personnel Subtotal $17,472 Miscellaneous Expenses 2.528 Total $20,000 ..... ,I' . . . . . . "". ,#" With the expectation that not everyone will choose to participate, we are asking for contributions as follows to raise the necessary funds for this project: Washington County Cities over 1 0,000 Cities and Townships 2,000 - 1 0,000 Cities and Townships Under 2,000 $ 3,000 1 , 750 750 350 Excess funds left over at the end of the project will be returned to the County and participating cities in the same proportion as their original contributions. SUPERVISION The project will be carried out under the oversight of a five person steering committee made up of a representative of Washington County, two representatives of cities with a population of over 1 0,000, one from a city under 1 0,000, and one from a township. Ongoing reports will also be provided to Administrators and Clerks throughout Washington County at their quarterly meetings, with opportunities for input. The intern will work under the direct day-to-day supervision of the Washington County Administrator's Office. TIMELlNE We would request that you present this proposal to your Mayor and City Council so that they can consider and act on their participation prior to the end of the year. We would hope to have an intern on board and ready to work by February or March, with the project to be completed by the end of 1996. ACTION REQUIRED We request that you present this proposal to your Mayor and City Council for their consideration. The financial participation by your local government would be per the chart provided above. A letter of intent to participate should be sent to: Jim Schug, County Administrator FAX: 430-6017 Washington County Telephone: 430-6002 14900 - 61 st Street North Stillwater, MN 55082 by December 29, 1995, or as soon as possible. . f.-...... n I .~... . II __--... l !I'..::t.,-,,_'"''''...., J_ .. , t..........i;,.J,..... "1...,rl.-..f.~.""I. i . 4~'~"... .... .," -""';..:":\..r;~ I-I k uater t .'it" ~~;I-~ -~I-~~l 1 IT ~~ v --~- . - - ~~ ~ THE BIRTHPLACE OF MINNESOTA J .. ....... December 21, 1995 j::;r, v, ..~ ~.'.~.?!!..'.. J;:.':... Iii ~.. , Ms. Lynda V oge Referrals Coordinator Metropolitan Council Mears Park Center 230 East Fifth Street St. Paul, MN 55101-1634 Dear Ms. Voge: Enclosed are five copies of the revised City of Stillwater Comprehensive Plan along with the completed Information Sununary Forms and maps. Tom Caswell of your Metropolitan Council staff is familiar with the plan and previously coordinated Met Council input and comments. The plan was recommended for adoption by the City of Stillwater Planning Commission November 15, 1995 and adopted by the Stillwater City Council December 12, 1995. (The resolution adopting the plan is enclosed.) . The plan submitted for Met Council review responds to comments received from Met Council staff at prevIOus draft plan review meetings, the most recent being December 7, 1995. Oflarticular note are changes to the Transportation Section 4.0 in response to Ann Braden's comments an the Sanitary Sewer Section in response to Jim Carsen and Ed Bloom's comments. The Land Use Section has also been expanded to clarify reference to Met Council forecasts. As a part of this Comp Plan amendment Phase I development will require annexation and the extension of urban services to the area indicated in the plan and shown on the attached map bounded by CR 12 (north) CR 15 (west), TH 36 (south) and City boundary (east). This initial 1995-2000 5-rear increment of growth could accommodate 670 dwelling units. Phasing of development beyond Phase to accommodate the remaining plan 600 DUs will require additional annexation and MUSA expansion. Stillwater is working with Stillwater Township on an orderly annexation agreement to implement the phasing elements of the plan beyond year 2000. We feel the new Stillwater Compreh.ensive Plan IS consIstent with and implements Washington County and Metro'politan Council planning policies and will result in Stillwater maintaining and enhancing its unique qualIties and position in the region. If you or other Metropolitan Council staff have questions regarding the plan or Information Summary Form please contact me. . Sincerely yours, / /~~ Steve Russell Community Development Director cc: Charles Amason CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612.439.6121 MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT f:y, ............... . .. ":n'\,~Ol\omIC 4~~.. . ~ 0 . .. ~ .ot:) . ."1:l 3 . 4 ~ ~ . oCt- ::I.. ~~ i: .. ....."'tJ ~.s'.. . lq ,~ . .. 7JPdaQ !\.:p . ................. 500 Metro Square 121 7th Pla.:e East Saint Paul, ~(Iinncsota 55101-21-16 USA December 20, 1995 ; rorn:@rn:DW~ ~~ DEe 2 6 /ggS 1 :I Mr. Barry Greenwood President Swiss Industrial Company 201 South Main Street Stillwater, MN 55082 Dear Mr. Greenwood: The State of Minnesota is delighted that you are consolidating the administration of three packaging companies into your new headquarters in Stillwater, Minnesota. We are sure that you will enjoy working in that beautiful and convenient community. We hope that you also will consider Minnesota for your future manufacturing expansions. Our state has the motivated, skilled and intelligent workforce that makes manufacturing industries in Minnesota so successful. And as you already know, judging by your headquarters location, Minnesota is very central to the whole North American marketplace. If you ever need to discuss any issues involved in doing business in Minnesota, please call our industry specialist, Dentley Haugesag, at 297-1174. Meanwhile, welcome to Minnesota and best wishes for a happy and prosperous 1996. Sl~ 7ili Jay Novak Commissioner /jmk cc: Jay Kimble Nile Kriesel Steve Russell ~.'''.. ~..-. .' ~. .......-~ (612) 297-1291 (800) 657-3850 ITY ITDD (612) 282-61-12 FAX (hl~) 2l)1)-1~l)O An Equ.'i ()FTl'!"tUnlt\. E:~"!"'L)\.l'!" .~~ J . . . . . I I . , l' METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council. its advisory and standing committees, and three regional cnmmi!l.<rioas: Metropolitan Airports Commission, Metropolitan Puks and Open Space Cnmmi!l.<rioo. and Metropolitan SpcxtsFacilities O-.nmilNim Meeting times and agendas are occasionally changed. Questions about mf'1l!tjfl8' sbouJd be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer mncIem. through the Twin Cities Computer Network at 337-5400. DATE: December 22, 1995 WEEK OF: December 25 - December 29,1995 METROPOLITAN COUNCIL CHRISTMAS HOLIDAY - Monday, Dec. 25. Council offices will be closed. TENTATIVE MEETINGS THE WEEK OF IANUARY 1 THROUGH IANUARY 5, 1995 New Year's Day Holiday - Monday, Ian. 1. Council will be closed. Sewer Rates/Cost Allocation Task Force - Tuesday, Ian. 2, 7:30 a.m., Chambers. Metropolitan Airports Commiqjon Informational Meeting on Dual Track Environmental Impact Statement documenting the environmental consequenus of MSP development, a new airport, and no action alternatives - Tuesday, Ian. 2, 7p.m., Hastings City Hall Tnnsportation Technical Advisory Committee to the Transportation Advisory Board - Wednesday, Ian. 3, 9 a.m., Chambers. Information and Discussion Meeting on Draft Guidelines and Criteria for the Livable Communities Demonstration Program - Wednesday, Ian. 3, 9 a.m., Maplewood Community Center, Room A, White Bear Ave. and Co. Road B, Maplewood. Transportation Accessibility Advisory Committee - Wednesday, Ian. 3, 1 p.m., Room lA. Information and Discussion Meeting on Draft Guidelines and Criteria for the Livable Communities Demonstration Program - Wednesday, Ian. 3, 1:30 p.m., Golden Valley City Hall, Highway S5 and Wmnetka Ave., Golden Valley. Work Session for Providers Advisory Committee - Thursday, Ian. 4, 10:30 a.m., Room IA. Ymance Committee -Thursday, Ian. 4,4 p.m., Room 2A. Metropolitan Radio Board - Friday, Ian. 5,9 a.m., Metropolitan Mosquito Control District Office, 2099 University Ave., Sl Paul. The Metropolitan Couocil is located at Means Park Center, 230 E. Fifth St, St Paul. Meeting times aDd agenda are subject to change. For more information or confirmation ofmf'1l!ting.c;, call 291-6447, (T.D./291-0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. METROPOLITAN SPORTS FACILITIES COMMISSION Committee of the Whole - Wednesday, Dec. 27, 8:30 a.m., Cnmmi!l.~on conference room. The committee will coosida': a review of task foree report; discussion of legislative issues; legislative agenda; and other business. The Metropolitan Sports Facilities Commiqion office is located at 900 South Fifth St, :M"in~lis, MN 55415. All meetings are bcld in the Cnmmiqion office confereoce room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify ~~ information, please call Judy Somers, 335-3310. . ~. . . e . W ASIllNGTON COUNTY Dennie C. Hegberg Ofetllet 1 COUNTY BOARD AGENDA DECEMBER 26, 1995, 9:00 A.M. Mery Heueer Ofetllet 2 Welly Abrehemeon Ofetllet 3/Chelrmen Myre Petereon Oletllet 4 Oeve Engetrom Ofetllet 6 1. 9: 00 ROLL CALL 2. CONSENT CALENDAR 3. 9:00 COMMUNITY SERVICES DEPARTMENT - D. PAPIN, DIRECTOR A. CHANGE NAME OF JOB TRAINING CENTER B. AMENDED PARTNERSHIP AGREEMENT WITH PRIVATE INDUSTRY COUNCIL 4. 9:10 PUBLIC WORKS DEPARTMENT - D. WISNIEWSKI, DIRECTOR A. HARDWOOD CREEK REGIONAL TRAIL DEVELOPMENT AGREEMENT B. AGREEMENT WITH HRA FOR COUNTY-OWNED WETLAND BANK 5. 9:20 COUNTY ATTORNEY'S OFFICE - R. ARNEY, COUNTY ATTORNEY RAISE FROM TABLE THE CARNELIAN MARINE WATERSHED PETITION 6. 9:30 GENERAL ADMINISTRATION - J. SCHUG, COUNTY ADMINISTRATOR A. COMMISSIONER SALARIES AND EXPENSES FOR 1996 B. COUNTY ADMINISTRATOR SALARY FOR 1996 7 . 9: 45 DISCUSSION FROM THE AUDIENCE VlSTTORS MAY SHARE 7HEJ1I CONCERNS W111l THE COUNlY 80ARD OF COMMISSIONERS ON ANY rrEM NOT ON THE AGENDA. THE CHAIR WIlL DIRECT THE COUNlY ADMINISTRATOR TO PlIEPARE RESPONSES TO YOUR CONCE1lNS. YOU ARE ENCOURAGED NOT TO 8E REPET1T10US OF PREVIOUS SPEAKERS AND TO UMrr YOUR ADDRESS TO FIVE MINUTES. 8. COMKISSIONER REPORTS - COMKENTS - QUESTIONS' nus PERIOD OF 71ME SHAll.. 8E USED 8Y THE COMMISSIONERS TO REPORT TO THE FUlL 80ARD ON COMMlTTEE ACTIVTTIES, MAKE COMMENIS ON MATTERS OF INIF:REST AND INFORMATION, OR MISE QUESTIONS ro THE STAFF. nus ArnON IS NOT /NTENDED TO RDlILT IN SUIlSTANTlVE 80ARD ArnON DURING nus 77ME. ANY ArnON NECESSARY 8ECtUSE OF DISCUSSION WIlL 8E $CHEDlJLE1} FOR A FU1lJRE 80ARD MEE11NG. 9. BOARD CORRESPONDENCE 10. 10:00 ADJOURN 11. 10:15 TO 10:45 WORKSHOP WITH COURT SERVICES , HOMAN RESOURCES DEPTS. - ROOM B PERFORMANCE CRITERIA AND MERIT BASED PAY PLAN WITH TEAMSTERS LOCAL 320 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES COJDIDittee Tae Location NO MEETINGS SCHEDULED THIS WEEK A..mv. n.t.ning device. .,. evaileble fDl' u.. in the County BOMr/ Room. /I you IIHd e.._nee due to di.bility IN lenguege berrier, pin.. ceI/430-6000 rroo 439.3220/ EaUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER ., , ~ WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * DECEMBER 26, 1995 . The following items are presented for Board approval/adoption: DEPARnmRT/AGERCY ADMINISTRATION ITEM ACCOUNTING & BUDGETING A. APPROVAL OF THE DECEMBERS and 12, 1995 COUNTY BOARD MINUTES, AND THE DECEMBER 12, 1995 TRUTH-IN-TAXATION HEARING MINUTES. B. APPROVAL TO APPOINT FRANCIS RHEINBERGER, STILLWATER, TO THE HOUSING AND REDEVELOPMENT AUTHORITY BOARD TO FILL AN UNEXPIRED TERM TO DECEMBER 31, 1999. C. APPROVAL OF RESOLUTION, CREATION OF A CAPITAL REPAIR FUND AND FUND BY A RESIDUAL EQUITY TRANSFER AND MISSION DIRECTED BUDGET SAVINGS OF $500,000. AUDITOR-TREASURER D. APPROVAL OF ABATEMENT APPLICATIONS FOR EXEMPT STATUS AND REDUCTION OF VALUE. E. APPROVAL OF RESOLUTION, APPLICATION FOR PREMISES PERMIT RENEWAL FROM VFW POST 323 OAK PARK HEIGHTS, TO BE USED AT WASHINGTON COUNTY FAIRGROUNDS, BAY TOWN TOWNSHIP. COMMUNITY SERVICES F. APPROVAL TO ISSUE A REQUEST FOR PROPOSALS FOR A FAMILY BASED CRISIS SERVICES PILOT PROGRAM TARGETED TO SERVE FAMILIES WITH CHILDREN AGES 0-17. HEALTH, ENVIRONMENT AND LAND MANAGEMENT G. APPROVAL FOR COUNTY BOARD CHAIR AND ADMINISTRATOR TO EXECUTE CONTRACTS FOR RENEWAL OF JAIL HEALTH SERVICES WITH LAKEVIEW . MEMORIAL HOSPITAL AND STILLWATER MEDICAL GROUP, P.A. PUBLIC WORKS H. APPROVAL TO RENEW OFFICE LEASE AGREEMENT WITH THE BEST GROUP AT THE HISTORIC COURTHOUSE. I. APPROVAL OF RESOLUTION, FINAL PAYMENT TO DESIGN ELECTRIC, INC., IN THE AMOUNT OF $40,285.81 FOR CSAH 2 AND 1-35 SIGNAL CONSTRUCTION. J. APPROVAL OF RESOLUTION, FINAL PAYMENT TO CONRAD MECHANICAL CONTRACTORS IN THE AMOUNT OF $5,268 FOR BOILER REPLACEMENT AT PUBLIC WORKS. SHERIFF K. APPROVAL TO ADVERTISE FOR BIDS FOR THE PURCHASE OF HANDGUNS FOR ALL SWORN EMPLOYEES IN THE SHERIFF'S OFFICE. . -cooseot Caleudar items are ec:oerally clefiDcd as items of roulioc buJiDus, DOt requiriDc dPclWicD. aDd -Wroved ill one volt. CommissicDers may eJect 10 puU . Consent Calendar ilem(s) for dPcussion anellor separate actioo. M^Sf:. ~ ~--. __~;w_ ^ FYI ., .A~ \ / V MINNESOTA AMATEUR SPORTS COMMISSION 1700 - ~05th Avenue N.E, Biaine, MN 55434 Phone: 612-785-5630 Fax: 612-785-5699 December 21, 1995 Stephen Russell City Hall 216 North Fourth Street Stillwater, MN 55082 Dear Stephen: . I regret to inform you that the Minnesota Amateur Sports Commission (MASC) was not able to award your city/community a 'Mighty Ducks' grant. As you know, the MASC received 82 quality grant applications and we simply were not able to fund all of the application requests. It is important to note that the MASC is recommending another round of funding to the 1996 Legislature which will meet in February and March. Ifwe are successful in receiving a second round of funding, the MASC will publish an RFP in late March with a 30 day response period. The MASC could potentially make awards in the late AprillMay time frame. We encourage you to continue your eff0l1s in developing or improving an ice arena in your community. Paul D. Erickson Executive Director Minnesota Amateur SpOJ1s Commission . PDE:1l Enc!. . An Equal Opportunity Employer M^St:.. ~~ ~~~MINNESOTA AMATEUR SPORTS COMMISSION NEWS RELEASE . 1700 105th Ave N.E. Blaine, MN 55449 For immediate release: December 18, 1995 4 page release Contact: Paul Erickson, Executive Director Minnesota Amateur Sports Commission (612) 785-5630 Fax: (612) 785-5699 MASC Awards 23 "Mighty Ducks" Ice Arena Construction Grants Blaine, Minn -- At its December 18 meeting, the Minnesota Amateur Sports Commission award- ed 23 grants, totalling $2.9 million, to build new ice arenas or to renovate existing ice facilities around the state. The grants, which all require a match of local private or public funding, were awarded via the "Mighty Ducks" granting program of the State Capital Bonding Fund. The eleven communities receiving grants to build new arenas are Bagley, Croquet, Faribault, Minneapolis (Edison/University of Minnesota site), OakdalelMaplewoodlMahtomedi, J:>lymouth, Richmond, Sauk Centre, Sleepy Eye, St. Paul (St. Catherine's site), and Virginia/Eveleth/Mountain Iron/Gilbert. A total of $2.5 million will be awarded toward the con- struction of new ice arenas, which will leverage an additional $22 million in local private and public construction spending. . The twelve communities receiving grants to renovate existing arenas are Babbitt, Brooklyn Park, Cottage Grove, Duluth, Inver Grove Heights, Lindstrom, Marshall, Ramsey County, Richfield, Rochester, Stevens County (Morris), and Worthington. Approximately $400,000 will be granted to communities renovating their existing ice facilities. The renovation grants will leverage an additional $2.9 million in local spending. The grants will assist in the construction of 13 new sheets of ice, allow the completion of three additional sheets, and help fund the renovation of a total of eleven sheets of ice. The grants culminate nearly two years of effort on the part of the Minnesota Legislature and the Minnesota Amateur Sports Commission. The "Mighty Ducks" legislation was introduced to the Legislature on March 7 and received final approval in May. A total of 82 communities submitted applications for grants by the October 2 deadline. The legislature identified the following objec- tives the MASC sought to meet in the awarding of its grants: · Provide increased opportunities for female ice sport participation. · Increase ice-time access for sports other than hockey. · Generate increased net economic activity for the state. · Encourage partnerships among public and private organizations. . rhe grants will assist seven communities in constructing their first indoor ice facilities: Bagley, F;uibault. ivlinneapolis (Edison area), Oakdale, Plymouth, Richmond, and S1. Paul (S1. (~;;:therine.s area). The grants will also allow three communities to complete construction of their IW:Jt ice Tacilities: Sauk Centre, Sleepy Eye. and Stevens County (Morris). MlghIJ Duck Grant Awards - Distribution MAS\:.. ~~~ ~~ MINNESOTA AMATEUR SPORTS COMMISSION . . . . Morri~ . Man:hall . Bagley . Babbill . Eveleth III S:luk Centre . Richmond II i'cw Single Arcn:! GrJIll .~ . Lind;;trlllll I-I'~,.j'......... Brooklyn Park g Pl\'lllourh ..-..-.:...:t. . i,.,<~. :. ..' .. Ralll~cv Countv I\linneap~hs.~tff.~";'- ,:. n ~:dal~ ,.... ."",'.'.kci,,'.;ll1 aul \, W::;)qg\. '\:.1 \\ '-"-~. Richfield . Il1ver Grove H.:i~ll1~ . COll;-ge Grll\': - II N.:\\' Double An~n:! GrJIll . Renovation Granl . Sleepy Eye . Faribault . R,'.:hcslcr ~ ~ ~ :1 'i . \Vol1hin~lOn ~II~ First Trust First National Bank Building P,O. Box 64704 St. Paul, MN 55164-0704 Jeffrey T. Peterson Vice President . (612) 244-0942 December 29, 1995 Mayor Jay Kimble Executive Director City of Stillwater & St. Croix Valley Sports Facility Commission 21 6 North Fourth Street Stillwater, Minnesota 55082 RE: ST. CROIX FOUNDATION Dear Mayor Kimble: . We received your request for funding from the St. Croix Foundation and appreciated the care and detail with which it was prepared. However, after careful consideration we have decided not to give to your organization at this time. We believe your organization to be worthy and hope you receive adequate funding elsewhere. Sincerely, '- 7 /'... ;;1. ~.. ~ '. / ?/-,/~.t'-"-.k/:' t ''-- / L . -il"~'. . . . --.... ~:J / ,/ ( ~rLi.: ) JI / ( J~ffrey I. eterson 1/ JTP:tjm . Member First Bank System . ~....... l....lMl._ Wi_..... i ,..~f t.-~...",.., i'" r" ,.. " ,"-" ..' _ f .....;~'"'f.i\.Cj,...t_;" \ l'.~'~ (", It ~:\.~'''''''I'. l-llu1ater l mE ~:~~J:::~::;~- 1 n \...~V'---~ - - ~~ ~ THE BIRTHPLACE OF MIIIIIESOTA J December 21, 1995 Ms. Lynda Voge Referrals Coordinator Metropolitan Council Mears Park Center 230 East Fifth Street St. Paul, MN 55101-1634 Dear Ms. V oge: Enclosed are five copies of the revised City of Stillwater Comprehensive Plan along with the completed Information Summary Forms and maps. F; - " "... .. M I . Tom Caswell of your Metropolitan Council staff is familiar with the plan and previously coordinated Met Council input and comments. The plan was recommended for adoption by the City of Stillwater Planning Commission November 15, 1995 and adopted by the Stillwater City Council December 12, 1995. (The resolution adopting the plan is enclosed. ) The plan submitted for Met Council review responds to comments received from Met Council staff at prevIOus draft plan review meetings, the most recent being December 7, 1995. Of particular note are changes to the Transportation Section 4.0 in response to Ann Braden's comments and the Sanitary Sewer Section in response to Jim Carsen and Ed Bloom's comments. The Land Use Section has also been expanded to clarify reference to Met Council forecasts. As a part of this Comp Plan amendment Phase I development will require annexation and the extension of urban services to the area indicated in the plan and shown on the attached map bounded by CR 12 (north) CR 15 (west), TH 36 (south) and City boundary (east). This initial 1995-2000 5-year increment of growth could accommodate 670 dwelling units. Phasing of development beyond Phase I to accommodate the remaining plan 600 DUs will require additional annexation and MUSA expansion. Stillwater is working with Stillwater Township on an orderly annexation agreement to implement the phasing elements of the plan beyond year 2000. We feel the new Stillwater Comprehensive Plan IS consIstent with and implements Washington County and Metropolitan Council planning policies and will result in Stillwater maintaining and enhancing its unique qualIties and position in the region. If you or other Metropolitan Council staffhave questions regarding the plan or Information Summary Form please contact me. Sincerely yours, / /~~ Steve Russell Community Development Director . cc: Charles Amason CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121 nG 11 II ~. - .~J --11- J~~ I ~~~~~~ -~~ -IT'f ~~- [ ~ '- ,,, ~~.,;!1r;".;;'j~ ,__. ~ -1. '\ II / / \ " ,1 II '-- .. i'~ 1\';<;'; lo~'Q , "~F::; -:(C[H1 v... '...... .r'/f:= I ~~ ~ I ~\/ ~ < t'X "" D[Dj'~O~ - l f r[ r;.- of i \ :;;; '\'~~I~\\.~~ .~~ ---J~' /7f\\\ \ h?~ '-- I I n~ ~ r - ......... j ~,~mJ;l.: lb.. 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[8'jlL ,17.'~ mm~~~mm~~~.~Ji~[D~~~~~j!~f1h~ULHj-B.EI '-IIIiD~ JV~ _ .EJ[ffi]ITIiImfMm}~\U\2Q\}\~ ~~ L~, -iymlUHHHI ~ ~!!l ~'1rn~ 1=~'O~lK!ffi!tlH.W3lHill1eaiill~l!llli. \lJ~.~ :{~~d. ~~~~ ~ '-rr-- --r -:qJ=lm=~I~t&\~ U\~"\"~~f~rj~::::=..._-~.wIfll)l~r;.. ~ ~ _......IJ- . '. "#IPllm.rllurJnfi1l\~mlr.II\lnl%. \\\vy:.\\\:~~,; ...... ... ....... .' ~ .. ~ \J ., I j Joe- --'-~-:-/I^'l'l\lI'l'I'lr !tI'J~v\-/ ~~ r 0 r'''' . - ...,. r)....) ~ _r_.)/--= '" _ . n!llin~IfU~Uri\\r ~/,.... ,r .::. If /--~~_ ~~..,._.(~, ..,. [) r "} L-j~IIDrlr[ p"blllil~iitqrb /........... ... . ,. ~.. ' . -r '", ,_ ~---1 .-;; l:{jl':=:l UL IP\III1L \Y7 /. : 1 ,. '. ~ rr----J. '''"'- ~~ "'~ /f/I ~". ~f/' . ..',.. ..~. ... J ['J-'. . -~ ~. -.,~:~:~ ~:!(~~ .11'1 j,. I'''' ~ n ~~" .... ~ ""-}C> '~a ~~~..... """""'-':'_.1 tn ~ . ~ ~ =- =- ~ ~ t:.fJ C'-l tD ('t) I--( I--( I--( N )-l 0 \0 0 \C 0 Ul N N 0 0 ~ 0 0 0 + . 1- ~ .. , rD ~ 00 t:rJ ~ <: H n tzj ~ ~ tzj ~ I'd :It ~ 00 H Z G) .. l. 4:30 2. 3. 4. 5. 6 . 7. 8. 9. 10. 4:45 1l. 5:00 2 . 5:10 13. 14. 15. 5:25 W ASIllNGTON COUNTY Dennis C. Hegberg District 1 Mary Hauser District 2 COUNTY BOARD AGENDA JANUARY 2, 1996, 4:30 P.M. f!F:' Wally Abrahamson District 3/Chair 'D:'7.Fl L'j r':":1 ;;;.;, Myra Peterson District 4 Dave Engstrom District 5 ROLL CALL UNFINISHED BUSINESS MOTION FOR BOARD TO ADJOURN SINE DIE NEW ROLL CALL COUNTY ADMINISTRATOR - NOMINATIONS FOR TEMPORARY CHAIRMAN TEMPORARY CHAIRMAN - NOMINATIONS FOR CHAIRMAN OF COUNTY BOARD FOR 1996 CHAIRMAN ELECT - NOMINATIONS FOR VICE-CHAIRMAN OF COUNTY BOARD FOR 1996 SET BOARD ~EETING DATES FOR 1996 CONSENT CALENDAR PUBLIC HEARING - ADMINISTRA~ION - J. HARPER, PLANNER 1996-2000 CAPITAL IMPROVEMENT PLAN GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR DISCUSSION FROM THE AUDIENCE VISITORS MAY SHARE THEIR CONCERNS WITH THE COUNTY BOARD OF CrMMISSIONERS ON ANY ITEM NOT ON THE AGENDA, THE CHAIR WILL DIRECT THE COUNTY ADMINISTRATOR TO PREPARE RESPONSES TO YOUR CONCERNS, YOU ARE ENCOURAGED NOT TO BE REPETITIOUS OF PREVIOUS SPElUCERS AND TO LIMIT YOUR ADDRESS TO FIVE MINUTES. COMMISSIONER REPORTS - COMMENTS - QUESTIONS THIS PERIOD OF TIME SHALL BE USED BY THE CrMMISSIONERS TO REPORT TO THE FULL BOARD ON CrMMITTEE ACTIVITIES, MAKE CrMMENTS ON MATTERS OF INTEREST AND INFORMATION, OR RAISE QUESTIONS TO THE STAFF, THIS ACTION IS NOT INTENDED TO RESULT IN SUBSTANTIVE BOARD ACTION DURING THIS TIME. ANY ACTION NECESSARY BECAUSE OF DISCUSSION WILL BE SCHEDULED FOR A FUTURE BOARD MEETING. BOARD CORRESPONDENCE ADJOURN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Date MEET:ING NOT:ICES Committee Time Location Jan. 3 Jan. 3 Jan. 4 Metropolitan LRT Plat Commission Metropolitan Mosquito Control 8:30 a.m. 9:30 a.m. 9:00 a.m. Hennepin County Government Center Public Health Meeting Room 2099 University Ave. W. - St. Paul If you need assistance due to dlsabill,y 0' language balllsr, please cal/430.6003 rrDD 439.32201 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER ... .. WASHINGTON COUNTY BOARD OF COMMISSIONERS . CONSENT CALENDAR* JANUARY 2,1996 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ADMINISTRATION ITEM A. APPROVAL OF RESOLUTION AWARDING THE 1996 NEWSPAPER PUBLISHING BIDS. B. APPROVAL OF APPOINTMENTS/REAPPOINTMENTS TO ADVISORY COMMITTEES FOR 1996 . C. APPROVAL OF RESOLUTION SETTING 1996 GOPHER BOUNTY. D. APPROVAL TO DESIGNATE THE 1996 AMC OFFICIAL DELEGATE LIST. E. APPROVAL OF A MEMORIAL DAY APPROPRIATION OF $100 EACH UPON REQUEST IN 1996 FOR THE STILLWATER CITIZENS' MEMORIAL DAY ASSOCIATION AND WASHINGTON COUNTY POSTS AND BARRACKS. F. APPROVAL OF REAPPOINTMENT OF COMMISSIONER DAVE ENGSTROM TO THE WASHINGTON COUNTY HOUSING AND REDEVELOPMENT AUTHORITY BOARD OF COMMISSIONERS. COMMUNITY SERVICES G. APPROVAL OF CONTRACT WITH OPPORTUNITY SERVICES, INC. TO PROVIDE DAY TRAINING AND HABILITATION SERVICES FOR CALENDAR YEAR 1996. H. APPROVAL OF CONTRACT WITH EAST SUBURBAN RESOURCES, INC. TO PROVIDE DAY TRAINING AND HABILITATION SERVICES FOR CALENDAR YEAR 1996. COURT ADMINISTRATION 1. APPROVAL TO AMEND GRANT CONTRACT WITH THE STATE OF MN BOARD OF. GOVERNMENT INNOVATION AND COOPERATION TO ALLOW THE PROJECT COMMITTEE UNTIL DECEMBER 1, 1997, TO COMPLETE THE PROGRAMMING TESTING AND IMPLEMENTATION OF THE AUTOMATED CITATION PROJECT. COURT SERVICES J. APPROVAL TO USE ADDITIONAL FUNDS FOR PROBATION CASELOAD REDUCTION. K. APPROVAL OF CONTINUUM OF CARE GRANT. .1 " Fax: 11lZ~.Q!lOJ . . . From: Lee Miller SUlln... cevelopmem 5. ,.Iannlng vOice: t5'204~9-1e'9 ..age Z orz prrlaay, D.cemDer 29,1990 ;':;'8:'0 ~M Stillwater Township Board December 29, 1995 via fax Info, copy: City council ~'" Dear Township Leaders We live on Marine Circle, on Long Lake, inside the city limits, I'm writing to share with you information that must be considered in your deliberations regarding development in the Long Lake watershed. Several of us believe that there should be a complete moratorium on building until the issue of flood plane impact is resolved. Attached are several letters I have sent to the City. The basic issue is that approximately 14 houses on both portions of Marine Circle are located on officially designated flood plane of Long Lake. This fact is documented in the City Development Plan on the Corps of Engineers map, althoughy the issue was not addressed in the plan. As you are aware there are laws governing the impact of individuals or govennnents on flood planes. We have already experienced flooding this past summer brought about by the inadequate design of the Cub development storm sewers, In fact, I don't believe it is possible to design a drainage system for any new development, that can avoid flooding, This is due to the DNR designed and regulated outlet for Long Lake, which cannot be opened during the months when flooding will occur. In addition, the outlet has a restricted overflow system that is far smaller than the outlet pipe from the Cub development, let alone any additional drainage systems, I was among the individuals who had to fight 18 years ago to get the meager compromise accepted by the DNR, They allowed a design that absolutely protects Brown's Creek. However, it now holds us hostage to further high density development. I do believe that we have a chance ifhouses are built on the watershed on large lots (2-5 acres) and which have no storm sewers, But the city plans are a virtual guarantee that we will be flooded, The city can provide the Township a copy of the DNR restrictive license for the outlet. I'm writing to you, as well as the City, to bring these facts to your attention, Failure to consider the constraints of the Long Lake watershed will likely lead to law suits for damages from those who will lose their main nestegg -- their homes. I hope that the Township will not act in the reckless manner being exhibited by the City, Please call should you need additional details, Thank you for your help, Sincerely Lee and Helen Miller 2962 Marine Circle . January 1996 Ehlers Advisor Special Edition 1996 Legislative Overview INSIDE What Lies Ahead ..... 1 Timing ............. 1 TIP ................2 Reports . . . . . . . . . . . . . 2 Municipal Bonds ..... 2 Housing ............ 2 Property Taxes .. . . . . . 2 HACA ............. 2 Wetlands. ...... ....2 Annexation . . . . . . . . . . 2 Federal Budget. . . . . . .2 .bliCOrp Seminar .... 2 Ehlers Advisor Ehlers and Associates. inc. This special edition of the Ehlers Advisor looks at the upcoming session of the State Legislature in Minnesota. Ehlers and Associates is committed to helping its clients better understand and use the legislative process. . Please call us for more information on how specific legislation may affect your community or the needfor special legislation. Ehlers and Associates, Inc, 90 South 7th Street, Suite 2950 Minneapolis, MN 55402 (612) 339-8291 What Lies Ahead History clearly teaches us that the legislative process rarely unfolds as expected. With that in mind, here are some thoughts on the 1996 session. It will be short. More on the implications of a short session later in this newsletter. Several "large" issues will occupy the attention of the Legislature. They include (in no particular order): . Ethics . Metro issues, including airport and transit . Budget surplus . Capital budget . Education Timing Timing is particularly important in a short session. The 1996 Session . begins on January 16 with a planned adjournment in early April. This schedule could conclude committee hearings on all bills within the first month of the session. If you have not begun work on special legislation, we urge you to do so immediately. This timing puts a premium on tracking the legislative process. Local governments will find relatively short times to propose (or react to) legislation. Tax Increment Financing (TIF) Although concerns remain about tax increment financing, it does not appear to be a hot issue in 1996. We will monitor the situation and keep you advised. Special legislation related to TIP faces a difficult path. The Legislature seems intent on not dealing with individual issues for the use of TIP. You can get more information on these topics and many other TIP matters at the upcoming annual Publicorp seminar or by calling (612) 339-8291. Reports A series of important reports are due during this session. They include: . Report from the Legislative Auditor on Tax Increment Financing. . Report from the Legislative Auditor on the Economic Recovery Fund. . Report on Annexation. . Report from Metropolitan Council on Future Growth of the Region. . 2 January 1996 The recommendations contained in the reports could lead to legislation. Municipal Bonds In 1995, there was an unsuccessful effort to eliminate the tax-exempt status of municipal bonds. No comparable effort is expected this seSSIOn. At this time, it is not clear if there will be a public finance bill in this session. Housing On a related topic, local housing finance powers may receive some attention. In addition, the tax rate for apartments could be changed. Property Taxes It would be impossible to discuss the legislative agenda without mentioning property tax policy. Some important issues include: . Education funding and property taxes are inextricably linked. Look for discussion on a constitutional amendment. . Property tax relief could be tied to the use of the budget surplus. . Reducing the tax capacity rate for rental housing will be discussed. . Using market value for a portion of residential housing taxation has been discussed as a means of commercial- industrial tax relief. Homestead & Agricultural Credit Aid (HACA) There is a growing realization that HACA is frozen. Cities and counties will not receive any additional aid from new residential growth. This policy means that growth will probably be financed primarily with local revenues. Wetlands The Legislature will attempt to create a wetlands management policy that balances the interests of environment and development concerns. Not an easy task. Annexation Look for pressure from townships and cities to change the annexation process. Several pieces of legislation were introduced in 1995, and there were several hearings during the summer. Federal Budget The form and timing of agreement on the Federal Budget has significant implications for the 1996 Legislative Session. Federal spending decisions will trickle down to the State. The timing of Federal action will influence the ability to complete work by April. ~~~ Ehlen Ad,;sor . Publicorp Seminar On February 1 and 2, 1996, Publicorp, Inc., in association with Ehlers and Associates, will sponsor its annual seminar on Tax Increment Financing. Topics include the Minnesota property tax system; establishing/administering a TIP district, including the new reporting requirements; economic development in neighboring states, and the roles of various state agencies and departments. For more information or a brochure, please contact Nancy DeMarais or Kristin Hanson at (612) 339-8291. N:\WPDATAINWSLTRS\NWS_SPEC.I96 . . " . . '. I METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Spats Facilities Commissi<n Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer modem, through the Twin Cities Computer Network at 337-5400. DA11E:~ber29,1995 WEEK OF: January 1 - January 5, 1996 METROPOLITAN COUNCIL New Year's Day Holiday - Monday, Jan. 1. Council offices will be closed. Sewer RateslCostABocatioo TaskForce- Tuesday,Jan. 2, 7:30 a.m., Chambers. The task force will continue their discussion on sewer availability charges (SAC). Transportation Tedmical Advisory Committee to the Transportation Advisory Board - Wednesday, Jan. 3, 9 a.m., Chambers. The committee Will consider: Metro System plan; Transit Redesign Study; 1995 accomplishments and overview of 1996 activities; transportation demand management; transit capital funding procedures; committee rosters; comnv'J1ts on draft EIS for dual track airport planning process; and other business. (Rescheduled to Jan. 12 at 9 a.m.) Information and Discussion Meeting on Draft Guidelines and Criteria for the Livable Communities Demonstration Program, Livable Communities Tax Base Revitalization Program and Livable Communities Housing Incentives Program - Friday, Jan. 3, 9 a.m., Maplewood Community Center, Room A, White Bear Ave. and Co. Road B, Maplewood. Transportation Accessibility Advisory Committee - Wednesday, Jan. 3, 1 p.m., Room lA. The committee will consider: TransportationlLegislative Team update; 19% ADA Plan update comments; MnIDOT special 1ransportatioo. services regulations; Metro Mobility trip denials update; Metro Mobility operations reports; and other business. (Rescheduled to Jan.ll at 9 a.m.) Information and Discussion Meeting on Draft Guidelines and Criteria for the Livable Communities Demonstration Program, Livable Communities Tax Base Revitalization Program and Livable Communities Housing Incentives Program - Thursday, Jan. 3, 1:30 p.m., Golden Valley City Hall, Highway 55 and Winnetka Ave., Golden Valley. Special MeetinglProviders Advisory Committee - Thursday, Jan. 4, I :30 pm., Chambers. The committee will consider the Transit Redesign Study. Livable Communities Advisory ~ - Thursday, Jan. 4, 3 p.m., Rocm lA The committee will consider: discussion of conflict of interest provision in committee bylaws; election of officers; presentations on three C811didate projects for the Livable CnmmUDities demonstration program; and other business. FJDaDCe Commift-ee -Thursday, Jan. 4, 4 p.m., Rooo12A The ~ittee will consider approval of outplacement smvices and otha' business. The next pmion of the mfIli'tD,g may be closed to the public pursuant to MN statutes 471.705, subdivision lA to discuss labor negotiation issues. The meeting may be re-opened to the public following the labor negotiation issues. The next portion may be closed to the public pursuant to MN statutes 471.705 Id for consideration of litigation and settlement issues. The meeting will be reopened again for consideration of a proposed sett1emc"31t of workers compeosation claim regarding George Ferguson. Committee of the Whole - Thursday, Jan. 4, 4:30 p.m. or ~iately following the Finance Committee meeting, Room lA The committee will consm: approval of growth options report for submittal to the legislature and adoption of Transit Redesign l'eC()II1lI1P.Iatious. . Metropolitan Radio Board - Friday, Jan. 5,9 a.m., Metropolitan Mosquito Control District Office, 2099 University Ave., St Paul. The board will consm: update on technical design issues; memoranda of undentaoding (MOU) between the MRB, MnIOOT and other entities; committee ore-ni7J1tion and schedule for deve10pmmt ofMOU; update on state bonding request for first phase system; update on legislative issues; and other business. TENTATIVE MEETINGS TIlE WEEK OF JANUARY 8 THROUGH JANUARY 12, 1995 Community Development Committee - Monday, Jan. 8, noon, Room lA. Public Meeting/On Draft Guidelines for Livable Communities Act Funding Accounts - Monday, Jan. 8, noon, Room lA. Regional Blueprint Blue Ribbon Task F~rce - Monday, Jan. 8,2 p.m., Room lA. Transportation Committee - Monday, Jan. 8, 4 p.m., Chambers. . Sewer Rates ICost Allocation Task Force - Tuesday, Jan. 9, 7:30 a.m., Chambers. Environment Committee - Tuesday, Jan. 9,4 p.m., Chambers. Legislative Management Committee - Wednesday, Jan. 10,3:30 p.m., Room IE. Executive Committee - Thursday, Jan. 11, 8 a.m., Nicollet Island Inn, 95 Merriam St, Minneapolis. Information and Discussion Meeting on Draft Guidelines and Criteria for the Livable Communities Demonstration Program, Livable Communities Tax Base Revitalization Program and Livable Communities Local Housing Incentives Program - Thursday, Jan. 11, 9 a.m., Golden Valley City Hall, Highway 55 and Winnetka Ave., Golden Valley. Land Transportation Committee - Thursday, Jan. 11,1:30 p.m., Room 2A. Legislative Committee - Thursday, Jan. 11, 2:30 p.m., Room lA. Livable Communities Advisory Committee - Thursday, Jan. 11, 3 p.m., Room 2A. Metropolitan Council- Thursday, Jan. 11,4 p.m., Chambers. . Committee of the Whole - Thursday, Ian. 11, immediately following the Council meeting, Room lA. . . . Information and Discussion Meeting on Draft Guidelines and Criteria for the Livable Communities DemORStration Program, Livable Communities Tax Base Revitalization Program and Livable Communities Local Housing Incentives Program - Friday, Jan. 12, 9 a.m., Maplewood Community Center, Room A, White Bear Ave. and Co. Road B, Maplewood. The Metrq>olitan Council is located at Mears Park Center, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to cbange. For more information or confirmation of meetings, ca1l291-6447, (T.D./291-0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting - Tuesday, Jan. 2,4 p.m., Chambers. The commission will consider: regional park system funding request as response to LCMR 1997 request for proposals; continued discussion on regional trails policy plan amendment; and other business. The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please ca1l291-6363. METROPOLITAN AIRPORTS COMMISSION . Planning and Environment Committee - Tuesday, Jan. 2, 1 p.m., Room 301, West Mezzanine, Lindbergh Terminal, Wold-Chamberlain Field The committee will consider: January AnNE levels; final contract payments for ULR demolition, ULR caissons, Mount Calvary school sound attenuation, maintenance building reroofing at Airlake airport, and 1994-95 Part 150 sound insulation program; December bid cycle contract bid for Part 150 sound insulation program; construction program status update; review of upcoming construction project bids and discussion ofNW A development proposal for Lindbergh terminal area, the dual track financial analysis, and MSP 1996 pavement rehabilitation program. Management and Operations Committee - Wednesday, Jan. 3, 1 p.m., Room 301, West Mevmtine, Lindbergh Terminal, Wold-Chamberlain Field The committee will consider: November budget variance; approval of pmchase for two 40 foot transit buses; public appearance-Crystal tenant request; legislative update and discussion; Heads Up; and other business. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. e . . I LOWER ST. CROIX INTERAGENCY PLANNING TEAM MEMBER AGENCIES NATIONAL PARK SERVICE - U.S. DEPARTMENT OF THE INTERIOR DEPARTMENT OF NATURAL RESOURCES - STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES - STATE OF WISCONSIN MINNESOTA-WISCONSIN BOUNDARY AREA COMMISSION 0Ia0la on 1M 51. Ctoi, I""" ~ M...,. Ptmt WirUuk. 0Ia0/&. Wis. :IJltMaty PIau Wirtt.. December 29, 1995 Dear Local Government Representative, On behalf of the National Park Service, the Minnesota Department of Natural Resources, the Wisconsin Department of Natural Resources, and the Minnesota-wisconsin Boundary Area Commission, I am writing to invite your participation in updating the Master Plan for the Lower st. Croix National Scenic Riverway. specifically, I ask for your feedback on a proposed strategy for involving local governments in the planning process and invite your participation in a kick-off meeting on Tuesday, February 6, 1996. The meeting will be at stillwater High School, at 7 p.m. The Lower st. Croix, which is jointly managed by the National Park Service and the two states, extends from st. Croix Falls/Taylors Falls to Prescott/Point Douglas. Many changes have occurred in the st. Croix Valley since the original Riverway Master Plan was adopted in 1976. For example, use of the riverway has increased substantially, and people are using the river in increasingly diverse ways. The plan update presents an opportunity to reexamine the Lower st. Croix's significance as a national scenic riverway; to address concerns relating to the condition of the riverway, river use and management; and to revise long-term objectives for the riverway to reflect present and anticipated future needs. The managing agencies and the Boundary Area Commission have formed an interagency team to coordinate plan development. The plan, which will be renamed the Cooperative Management Plan, will be developed through extensive public involvement. The planning team will be hosting a number of public forums to gather information from the many communi ties, organizations and individuals who share an interest in the ri verway' s future. In addition, a task force will be created to assist the planning team with plan development. Local government participation will be critical to development of the Cooperative Management Plan, and it will be important to have local government representation on the task force. However, COORDINATION OFFICE 117 Main Street., Stillwater, Minnesota 55082 (612) 439-7122 with the number of municipalities, counties and townships adjacent to the lower ri verway, the task force would quickly grow to an unmanageable size if all jurisdictions are represented. Does the proposed method for communication/involvement that is outlined below meet with your approval? Do you have other suggestions? Local Government Representation on Task Force: * Municipalities: One member from the City of stillwater and one member from the city of Hudson would serve on the planning task force, to ensure representation from Minnesota and Wisconsin communities. Representatives of other riverway communities would also be welcome to attend and participate in meetings. * Counties and Townships: One member from st. Croix County, Wisconsin, and one from Washington County, Minnesota, would serve on the task force, to ensure that both states are represented. Representatives of other counties and townships along the riverway would also be welcome to attend and participate in meetings. On-Going communication: * All local governments will receive advance notice of public forums and task force meetings and will be kept informed of the progress of plan development. * Each municipality and county or township would designate a point of contact for the cooperative Management Plan. * Staff from the interagency planning team would be available to meet with local officials or attend local or regional meetings, at your invitation. Your participation will be critical to the development of the Lower st. Croix Cooperative Management Plan. Recognizing that you have many demands on your time, I ask you to discuss this proposal with colleagues in your own ,and neighboring jurisdictions and let me know if the approach outlined above has your endorsement. I will be calling you in early January to follow up on this letter. Additional information on the Cooperative Management Plan, the planning team and the task force is attached. If you have questions, or would like a member of the planning team to meet with you or your board or council, please contact me at: st. Croix Planning Team, st. Croix National Scenic Riverway, 117 Main Street, stillwater, MN 55082; ph: 612-439-7122. Respectfully, ~~~~ Kate Hanson, Coordinator Lower St. Croix Planning Team e . I . e . I. LOWER ST. CROIX PLANNING TASK FORCE KICK-OFF MEETING Tentative Agenda Opening Presentation - 1 Hour Welcome and Introductions. Presentation on riverway background, planning history, issues, and the need for planning. The planning process, timeframe, and what planning will produce. The Lower St. Croix Planning Task Force - what will be its role and responsibilities; who will the task force be composed of. Open House Format - 2-3 Hours or until everyone leaves This will be an informal opportunity for all in attendance to: Ask questions and talk with Interagency Planning Team members Give feedback on the Planning Task Force composition Volunteer for participation in the Planning Task Force Give us your ideas on the riverway's purpose, its significance, and the issues facing it. e . I I . FACT SHEET LOWER ST. CROIX NATIONAL SCENIC RIVERWAY COOPERATIVE MANAGEMENT PLAN/W ATERSHED STEWARDSHIP STATEMENT The Cooperative Management Plan The Cooperative Management Plan (CMP) will set forth the basic management philosophy for the national scenic riverway, and provide the strategies for addressing issues and achieving identified management objectives. The plan will include measures for preservation of the riverway's resources; and indications of types and general intensities of development and public use of the riverway. The Watershed Stewardship Statement The Watershed Stewardship Statement (WSS) will be a "vision-type" document, containing general goals for the Lower St. Croix River Watershed and broad recommendations for implementation by others. This portion of the planning process recognizes that what happens within the riverway is strongly influenced by what happens outside the riverway boundary and in the surrounding watershed. The product will be a report that outlines visions and recommendations for wise management of the watershed by its citizens and local leaders. The Watershed Stewardship Statement will be prepared by the stakeholder-based Lower St. Croix Planning Task Force. Planning Process The planning process will look first at the riverway's purpose and significance, then at desired future conditions, and fmally at ways to achieve those future conditions. This process is illustrated by the following series of questions: Why are we planning for the Lower St. Croix National Scenic Rivenvay? (STEP 1 - Identify riverway purpose, significance, and exceptional resources and values) Why was the riverway established? Why is the riverway special? What resources and values must be protected and preserved? What future are we planning for? (STEP 2 - Identify desired fUture conditions for the riverway and th~ watershed, and obstacles to achieving them) What conditions should exist in the riverway to accomplish its purpose and maintain its significance? What is the range of visitor experiences that would achieve the riverway's desired future? What conditions should exist in the greater watershed to help accomplish the riverway's purpose and maintain its significance? What systems are needed that are not now in place to support those desired conditions? What are the opportunities for achieving those conditions? How do we get to the future we've identified? (STEP 3 - Develop alternative management strategies) What strategies for management and use would achieve the riverway's desired future condition? How can a management strategy by implemented? Are there alternative combinations/configurations of approaches that would represent different management emphases? How do land-use practices and other activities within the watershed (beyond the riverway's boundary) affect management options for the riverway? How might alternative desired future conditions for the watershed at large impact management strategies for the riverway? Planning Time Frame e The Cooperative Management Plan for the riverway, including an Environmental Impact Statement will be completed in January 1998. The Watershed Stewardship Statement will take longer to produce because it will be prepared by watershed stakeholders and its preparation will follow portions of the Cooperative Management Plan. The watershed statement will be completed in June 1999. The Interagency Planning Team This Lower St. Croix National Scenic Riverway is jointly managed by National Park Service, and the Minnesota and Wisconsin Departments of Natural Resources. The Cooperative Management Plan will be prepared by an interagency planning team made up of the three managing agencies, and the Minnesota- Wisconsin Boundary Area Commission. Lower St. Croix Planning Task Force The collaborative planning process used to develop the Cooperative Management Plan and Watershed Stewardship Statement has, as its core, an extensive public involvement program that brings every identified interest group into the planning process from beginning to end as members of the Lower St. Croix. Planning Task Force. Task Force membership will include interest group representatives and managing agencies as equal partners. The Task Force will meet regularly throughout the plan development process. . Participate in generating components of the CMP Purpose and Significance Issues and Scoping Management "Zoning" Alternatives Generation Selection of a Preferred Alternative · Identify and address larger watershed issueslvisions/desired conditions . Provide linkages with other related on-going plans . Communicate scope and status ofCMP and W SS to stakeholders that each member represents . Act as a conduit for public involvement in CMP . Direct and conduct public involvement for Watershed Stewardship Statement · Write the Watershed Stewardship Statement . Role and function of the planning task force? Planning Coordinator A planning coordinator, Kate Hanson, will serve as the primary convener of the Lower St. Croix. Planning Task Force, scheduling and facilitating its meetings, coordinating public involvement, assisting with the production of newsletters, coordinating involvement of agencies and groups, attending pertinent meetings, providing information on process, scope, and status to governments, groups and individuals, acting as the interagency planning team liaison (representing the team in public on a day-to-day basis), and facilitating local involvement on a variety of planning issues. Kate's office is located in Stillwater, MN and she can be reached at (612) 439-7122 . . . '. Proposed Task Force Representation Lower st. Croix Cooperative Management Plan Many agencies, organizations and individuals have an active interest in management of the Lower st. Croix National Scenic Riverway. It will not be possible form a task force that represents every interest--there would not be a meeting room large enough to accommodate such a group. One solution is to form a task force whose members represent not just themsel ves, but other organizations and individuals as well. Following is a preliminary list of interests to be represented. * Boaters Canoes Excursion boats Large, marina-based watercraft Sailboats Small, trailered watercraft * Businesses * Conservation organizations Minnesota Conservation Federation st. Croix County Alliance of Conservation Groups * Economic Development * Environmental organizations Sierra Club st. Croix River Association Voyageurs Regional National Park Association * Federal agencies Army Corps of Engineers Coast Guard Environmental Protection Agency Fish and wildlife Service Geological Survey National Park Service Natural Resources Conservation Service * Local governments; Minnesota and Wisconsin Municipalities Counties'and townships * Marinas * Metropolitan Council * Minnesota-wisconsin Boundary Area Commission * Real Estate * Regional planning organizations * State Agencies: Minnesota and Wisconsin Departments of Natural Resources Departments of Transportation Minnesota Pollution Control Agency State Historic Preservation Offices * Tourism Planning Team Members Lower st. Croix Cooperative Management Plan John Hoesterey Project Manager, Lower st. Croix Cooperative Management Plan, National Park Service Tony Andersen, Superintendent, st. Croix National Scenic Riverway, National Park Service Terry Moe, Wisconsin Department of Natural Resources and Chairman, Lower st. Croix Management Commission Steve Johnson, River Management Supervisor, Minnesota Department of Natural Resources Jim Harrison, Public Affairs Director, Minnesota-Wisconsin Boundary Area Commission Dan McGuiness, Administrative Director, Boundary Area Commission Elaine Rideout, Natural Resource Specialist, National Park Service Minnesota-wisconsin Nola Chavez, Landscape Architect, National Park Service Kate Hanson, Planning Coordinator, National Park Service ~ e . .1