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Home My WebLink About1994-04-19 CC Packet qi-/5 AGENDA STILLWATER CITY COUNCIL April 19, 1994 e SPECIAL MEETING 4:30 P.M. REGULAR MEETING 7:00 P.M. 4:30 P.M. AGENDA 1. Review of proposed Land Use Regulations with Charter Commission. 2. Continued discussion on downtown hotel development. 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - March 22, 1994 - Special Meeting; March 29, 1994 - Special Meeting; April 5, 1994 - Regular and Recessed Meetings PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Commendation for Jack Sherin._ 2. Update on American Wind Symphony Orchestra - Hank Sampson. STAFF REPORTS 1. Finance Director 5. Parks & Recreation 2. Police Chief 6. City Engineer 3. Public Works Director 7. Consulting Engineer 4. Community Dev. Director 8. City Clerk 9. Fire Chief .10. Building Official 11. City Attorney 12. City Coordinator UNFINISHED BUSINESS 1. Review of previously approved request for Stillwater Shakespearean Theatre, Case No. SUP/93-19 - Mary Lou Garrunans. 2. Report on results from Lily Lake and Browns Creek water monitoring reports - Tim Fredbow, Washington Soil and Water Conservation District. 3. Resolution: Approve Plans and Order Advertisement for Bids - Market Place, L.I. 301. 4. Resolution: Accept Bid and Award Contract - Highlands of Stillwater, 5th Add., L.I. 302. 5. Resolution: Accept Report and Order Public Hearing - North Broadway and Wilkin Improvements, L.I. 303. e 6. Resolution: Approval to publish Ordinance 784, Creating a Shoreland District, by Title and Summary . City Council Agenda April 19, 1994 Page 2 e NEW BUSINESS 1. Resolution: Approval of 1993 Labor Agreement between the City of Stillwater and Public Managers Association. 2. Approval of Change Order for West Junior High Parking Lot. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDA nONS (continued) CONSENT AGENDA 1. Resolution: Directing Payment of Bills. (Resolution No. 94-93) 2. Applications. (List to be supplied at meeting.) 3. Resolution: Approval to hire a Junior Sewer Maintenance Worker. 4. Resolution: Approval to hire two part-time firefighters. 5. Approval of request to hang banner at Main St. and Olive St. for Rivertown Art Festival. 6. Approval to purchase lawn sweeper for Parks Department. COMMUNICA TIONS/REQUESTS 1. Request by Shawn Draper, Chamber of Commerce, to meet with City Attorney regarding Business License Ordinance No. 783. COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT - .. e e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Charter Commission - Land Use Regulations DATE: April 13, 1994 Accompanying this memo are: 1) Revised proposed Land Use Regulations 2) Original proposed Land Use Regulations 3) Moratorium on sale or transfer of City owned land The items above should be reviewed before Tuesday's (4:30 p.m.) meeting with the Charter Commission. Call me if you have any questions. ..... 1t~ RESOLUTION NO. 92-196 e A RESOLUTION DECLARING A MORATORIUM ON THE SALE OR TRANSFER OF CITY OWNED LAND WHEREAS, the stillwater City Council~and the stillwater city Charter commission, both duly assembled for a joint meeting held at 4:30 p.m. on Wednesday, September 9, 1992, and, WHEREAS, the subject of the meeting was a discussion of the Charter commission's proposal to add to the city Charter a proposed Chapter 16 that would place certain restrictions on the sale or transfer of city land, and, WHEREAS, at the joint meeting, testimony was given by Steven Russell, Community Development Director, and Nile Kriesel, city coordinator, that further work should be done to the proposed draft in order that any ambiguities be resolved and all possible ramifications of the chapter be fully studied and analyzed before the Charter amendment proposal be placed on the ballot for consideration by the electorate, and, " WHEREAS, since a draft of the proposed Charter amendment would have to be completed by the Charter Commission by the 16th oi: September, it was the consensus of Charter Commission members that the short period of time remaining until September 16, 1992 would be inadequate to give the issue the proper study and consideration, and, WHEREAS, the city Council determined that in order to encourage the Charter Commission to forebear placing the question on the ballot until the general election of 1994, they offer certain concessions and promises to the Charter Commission; NOW THEREFORE, based upon the foregoing, the city Council of the City of stillwater resolves as follows: ".-. 1. That in view of the promise of the Charter commission to refrain from placing proposed Chapter 16 dealing with the city- owned land on the ballot until the general election of 1994, the city Council agrees that it will not transfer, sell or lease city- owned land or enter into a written agreement to do so unless the action is preceded by 30 days published notice of their intention to do so and during that 3D-day period, the proposal be submitted to the stillwater Charter Commission, the stillwater Planning commission, the stillwater Port Authority, and the stillwater Parks and Recreation Committee and Heritage Preservation Committee and that the written advisory recommendations of these bodies all be made available to the public prior to the public hearing and considered by the Council at the hearing. No sale, lease or other transfer shall take place without the written approval of three of the five commissions. Further that they provide to the Charter Commission during the study period, the assistance of the city e '. . e ,e ...,.,:. staff and various committees of the City to help the Charter Commission with their effort. Adopted by Council this 22nd day of September, 1992. ATTEST: f~ ';?d--&JqH~~ Mary Lou Johnson, tyerk w!a1tra~ ~,~.1~JVV- ~\/I-A;",~U- ) , f/~~J .~-<t LLt-f. Ac.r--L:~ ( ~,,~Q JI/~ -- e CITY OWNED LAND - 16.01 that: All land now or he~eafter owned by the city of stillwate~ 1. Is within Minnesota or Wisconsin that borders on the St. Croix River shall not be sold, leased, disposed of, developed or have its character substantially changed o~ altered unless done in compliance with this chapteri O~, 2. Has been dedicated or devoted to park, recreational, ope:! space or natural use, including the ravines of the city, shall not be sold, leased, disposed of or developed O~ used in any manne~ inconsistent with park, recreational, open space, natural use or have its characte~ substantially changed or altered unless done in compliance with this chapter. 16.02 The Council shall prepare a summary of not less than 50, but not more than 300 words setting forth in substance the nature or the proposed sale, use or disposal, including not by way or limitation, price, term, date of possession and intended use of the proposed sale, use or disposal. The summary, which shall include a plain English description.and a map providing a visual description of the prope~ty, shall be published once each week for four successive weeks in the legal neTllspaper of the city, and thereafter the city council shall conduct a public hearing on the proposal. Thereafter, the Council may, by affirmative vote of all its members, adopt an ordinance authorizing the sale, use, change of character or disposal of the property. If the ordinance is passed, it shall not be effective until 30 days after its publication or at such later. time as is fixed in the ordinance. within the 30-day period, a petition requesting a referendum on the ordinance may be filed' with the city Clerk. The petition shall be signed by quali::l:ied voters equal in number to two percent of the total number of voters who cast votes in the city at the last state general election. If the required petition is filed within the 30-day period, the ordinance shall not become effective until it is approved by the voters of the city at a general or special election. The form of the question shall be fixed by the Council. If a majority of the votes cast on the question are in favor of its adoption, the ordinance shall pass and shall take effect 30 days from the date of the election. e .....:..:.~~~~~- :-::.. _-:- .. ~~-:-~:~.: ..~. :-.:.: -..' . ~~~~~:-:::'",' ~.:~-:::~.z;::; :.. .. . - . . - .-.-..' ...----........ ,---...:.... - "----- -.. .-. --- ".' .. .'-,.'~ ~':;-=-'-:"~. .... . ",". . .. -0 ......... ...... '. -'.-.. . '4O __... _. - . ......--.. .-- -.. -_. .~- --.....-..-. '", e n /P ~~--,y--., '..; (; ... ... ., -~-' - / .-'" ( ..<' ,/ ',. .: ") ,.....') ,'-' - ( . . , J t I .'I,'l.._/ Ii' V 8th Draft August 20, 1992 ARTICLE XVI REGULATION OF CITY OWNED LAND 16.01 INVENTORY Within 90 days from the effective date of this article, the Charter Commission shall supervise the inventory of all land owned by the City or dedicated by plat, easement, covenant, deed, use or in any other ma~ner whatsoever to benefit the public. 16.02 CLASSIFICATION Within 90 days from the completion of the inventory, the Charter Commission shall, aftey a public hearing, by resolution, designate this land to be thereafter held in trJst according to the provisions of this article, and consistent with the definitions of one of the categories described as follows: RIVER TRUST LAND - All land within both Minnesota and Wisconsin bordering on or within the viewshed of the st. Croix River. COMMUNITY TRUST LAND - Land dedicated by title restriction or devoted by use to park, recreational, open space, drainage, wetlands, blufflands, or natural use. COMMON LAND - Land held by the City as part of a redevelopment project being done in furtherance of the City's Redevelopment Plan or land used or that is expected to be used within five years from the date of designation to carry out lawful City, governmental or proprietary functions. The Charter Commission shall publish such classification of the inventoried land within 30 days of the public hearing. 16.03 RESTRICTIONS After designation by the Charter Commission: RIVER TRUST LAND shall not be redesignated, sold, leased, disposed of or used in any manner inconsistent with a natural, undeveloped and non- commercial, recreational use unless by referendum with approval of 66 percent of the qualified voters voting on the question at a general election or an election called for the purpose. The question shall not be placed upon the ballot unless ordered by a unanimous vote of the City Council. COMMUNITY TRUST LAND shall not be redesignated, sold, leased, disposed of or used in any manner inconsistent with its designated use unless by referendum with approval of a majority of the qualified voters voting on the question at a general election or an election called for the purpose. The question shall not be placed upon the ballot unless ordered by a 4/Sths majority vote of the City Council. e COMMON LAND shall not be reclassified, sold, leased, disposed of or used in any manner inconsistent with its designated use except after a public hearing held before the City Council preceded by six weeks published notice. 16.04 NEW LAND Land acquired by the City in the future shall be classified pursuant to subsection 16.02 within 90 days of acquisition, however, if the City Council shall fail to do so within that time, it shall become the duty of the Charter Commission. - 16.06 MORE RESTRICTIVE Not withstanding Subsection 16.03, the City Council, by resolution adopted by a majority vote of its members, may change the designation of land to a more restrictive designation. 16.07 OMITTED LAND Land that is omitted from the classification required by Subsection 16.02, be it by reason of inadvertence, accident or mistake shall be classified by the City Council. However, if the City Council shall fail to do so, it shall become the duty of the Charter Commission to make the classification. Any such omitted property shall be deemed to be classified as People I s Trust Land or River Trust Land from the date of adoption of the Classification Resolution. e e Category 1 Parcel No. 10692-2252 10691-5965 10691-5980 10690-3725 9027-0010 9034-0010 Category 2 e 9021-2150 9029-2485 9030-2010 9031-2170 9031-2020 9032-2450 9032-2625 9033-3000, 3210, 3250 and 3300 9270-6730 9295-2700 9350-2000 9350-2100 10691-4000 10965-2000 10985-5100 10985-5480 11080-2093 11110-2500 11155-2220 11155-2600 11155-3650 11560-2000 9353-2000 9353-2100 9354-2000 9354-2100 9355-2150 9355-2200 9356-2000 9356-2050 9400-2000 9611-3550 9611-3650 9611-3900 9611-4050 9612-2000 9850-4010 CITY OWNED LAND River Trust Land Name Acres Kolliner Park South Lowell Park North Lowell Park Mulberry Point Pioneer Park Aiples Barge (lease) St. Croix Barge (lease) 26 2 2 3 Communitv Trust Land Park and Nursery Parkland Park o.S. Northland & Croixwood Blvd. Park o.S. Long Lake Area Tree Farm County Road 5 Lily La~e Beach & Ice Arena Sunrise Park 20.25 14 18.5 Lily Lake Park & Building Schulenberg Park Triangle Park Park - o.S. Park - o.s. Park - O.S. Park O.S. Linden street Park 0.8. Sunset Drive Park O.S. Sunset and Myrtle McKusick Park Ramsey Grove Park Ballpark - Staples Field Hockey Rink - Staples Field Tennis Courts- Staples Field Park o.s. Edgewood & Interlachen Park o.s. Park o. S. Long Lake Area Park O. S. Midoaks - Northland Avenue Walkway from Edgewood to Maryknoll Sunrise Park Walkway to Sunrise from Knollwood Northland Park Northland Park Total Park o.S. Meadowlark Park Meadowlark Park Meadowlark Park Meadowlark Park Meadowlark Park Total Athletic Field 14 2 .5 .5 1.5 2 .2 2 20.25 18.5 15 3 9896-2750 & 2800 9896-2810 10600-2573 10691-2500 10691-2830 Ravines 9270-7590 10693-4250 11080-2070 11080-2092 11080-4630 11080-5520 11221-5250 11080-2001 11080-2002 11080-2003 11080-2005 11221-5700 11221-5800 11221-5850 11221-5900 11221-5950 9270-5710 9021-2150 Category 3 11159-2025 60034-XXXX 10691-5460 11999-2100 10691-3500 9270-2587 9028-0035 9028-3650 9029-2120 9032-2460 9311-2060 9326-2220 10690-6120 10691-4180 10691-4192 10691-4320 10691-4341 11080-2100 11080-8740 11159-2200 9800-6970 9029-3187 9032-2613 9032-2642 9033-3025 Lily Lake Picnic Area Washington Park Park O.S. Community Trust Land Ravine Junior High School Ravine Laurel & Owens Ravine Laurel & Owens Ravine Laurel & Owens Ravine Laurel & Owens Ravine Drainage - Ravine Drainage Laurel and Owens Ravine Drainage Laurel and Owens Ravine Drainage Laurel and Owens Ravine Drainage Laurel and Owens Ravine Drainage/Ravine Drainage/Ravine Drainage/Rayine Drainage/Ravine Drainage/Ravine Tamarack House Open Space Common Land Armory Land NSP Treatment Plant Lumberman Exchange Hooleys Burlington Northern Purchase Minnesota Zephyr State Garage Building Water Department Dump/Parking Water storage tank Water Department Pump House Personal Garage City Property Library Parking Lot Water Board Building Library Water Board Building City Hall Pump Station Water tank Water Board Water Department Myrtle street water tank Eagle Ridge Trail street row Road stub street row - Wildpines Lane Street row 14 2.5 e e .~ e e 9033-2705 9270-2035 9270-2590 9270-3445 9270-5280 9270-5710 9270-7410 9275-2000 9296-2120 9296-2770 9296-3120 9296-3620 9305-3420 9311-2320 9325-2970 9329-2770 9340-2090 9340-2240 9340-2260 9340-2660 9340-2910 9340-2920 9340-2960 9351-2000 9351-2050 10691-2430 10691-2480 10691-5370 10692-3670 10692-3775 10692-4970 10965-2425 10980-5050 10995-2100 10995-2800 11080-2110 11080-6860 11100-4750 11150-2400 11221-6940 11221-6911 11540-2700 9353-2050 9640-2000 9710-3800 9890-3850 10600-2000 10600-2200 11159-2200 11159-2250 street row Drainage street row Elm Street Drainage Street Row Juniper Broadway Vacation Street row - Alder Street Drainage McKusick Street row Burlington street row Burlington Street row Burlington Street row Burlington Corner of 4th and Willow Street West Orleans and Fourth street row Hickory Alley William and Martha Drainage street row Center Street Street row St. Croix Street Street row Street row street row Street row - Wildpines Street row - Wildpines Drainage Connco Alley Alley Corner easement Chestnut and Third Street row - Olive UBC Alley Alley Sewer easement Drainage Sewer easement Sewer easement Drainage Street row Street row South Harriet Street Driveway Drainage Drainage street Row Willard Drainage Drainage Street row Pine street row Linden Drainage Drainage Drainage Holding Pond -.\, e Parking Lots 10691-2000 10691-2030 10691-2060 10691-2090 10691-2120 10691-2840 10691-3260 10691-3680 10691-3710 16091-3720 10692-2150 10692-2252 10692-3270 10693-2070 Lind Parking Lot Lind Parking Lot Lind Parking Lot Lind Parking Lot Lind Parking Lot Maple Island Parking Lot Maple Island Parking Lot Lowell Inn Parking Lot Lowell Inn Parking Lot Lowell Inn Parking Lot Water & Chestnut Parking Lot Lowell Inn Souths ide Parking Lot Brick Alley South end Parking Lot Auditorilli~ Parking Lot e e e MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREEf SUITE #260 P.O. BOX 438 STILLWATER, !\IN 55082 TELEPHOl'o'E:(612) 439-9464 TELECOPIER:(612) 439-5641 DAVID T. MAGNUSON MEMORANDUM LEGAL ASSISTANTS TO: Charter Commission MELODlli ARVOLD SHELLEY SUNDBERG FROM: David T. Magnuson, City Attorney DATE: April 14, 1994 RE: Land Use Regulations - Joint Meeting with City Council Just a reminder that I have been asked to meet with the Charter Commission on Tuesday, the 19'th of April at 4: 30. This is a joint meeting between the Charter Commission and the City Council and will involve discussion of the Charter Commission's proposed land use regulation provision. The Council has also asked me to explain the conflict that exists between the proposed solution for the parcel of real estate owned by the City upon which the Lumberman's Exchange Building and the Hooley supermarket store is located. Various options for dealing with the site have been presented to the City, including the possibility of selling the land to developers; negotiating a different long-term lease with Cub Foods, the current tenant; or possibly sending out a request for proposals to hotel developers throughout the United states. It is apparent that Resolution No. 92-196 adds a separate burden to any proposal since three of the five City Commissions could veto any solution that they City Council might propose. The Council has asked, therefore, that the Charter Commission waive the requirements of Resolution No. 92-196 in order that the City Council would have the freedom to solve the current dispute over the land. For everyone's information, I enclose a copy of Resolution No. 92-196. DTMjsls , , " . MEMORANDUM RE: Mayor and City Council 'i\ ,R\ Diane Deblon, Finance Director (}Jr Financial Disclosure for the City Owned Land Downtown (Lumberman's I Hooley's Building) TO: FROM: DATE: April 14, 1994 1) In 1991, the City purchased the land from the railroad and sold tax increment bonds to pay for the portion of the land that would be rented back to Cub Foods. Those bonds were $650,000.00, and as of today there is $445,000.00 in principal left on those TIF bonds. At the time of the purchase, Cub had agreed to make lease payments to the City of $70,000.00 per year. (The $70,000.00 was an amortization of the purchase price over 15 years.) Tax increment district number 1, which is the downtown and industrial park has been making the bond payments for those TIF bonds. The lease payments received from Cub have been going into the general fund to support the general fund as another source of revenue. In August 1993, the City had an appraisal done for the Hoffman Hotel proposal downtown, which had an indicated value of $55,000.00 for lease payments. Using that amount of $55,000.00, we incorporated the lease payments into the 1994 general fund budget. If the City does not continue to lease that land in 1994, we should take a look at the impact that it will have on the 1994 budget. The $445,000.00 in principal left on the tax increment bonds is due to be paid off in 1997. The bond issue and the corresponding payments were structured to coincide with the lease with Cub, which would expire at the end of 1997 or January 1998 and therefore, the land would have been paid off at the time the lease expired. From a purely financial perspective the $55,000.00 lease payments that the City receives for the land downtown has a present value of over $1,000,000.00 to the City over a period of 30 years and the continued leasing of this land provides the most financial benefit to the City of Stillwater. 2) In regards to the Cub Foods claim that they have overpaid their rent substantially for the period that they have leased this land from the City, it would appear to me that the appraisal that we had done, which supports the $55,000.00 lease payment is relatively close to what Cub has been paying wh~n you take into consideration there would be additional parking that was leased to Cub that was not included in the $55,000.00 appraisal. Actual lease payments to the City from July 1, 1991 through the end of December 1993 total $175,000.00. (Cub has been billed $35,000.00 for January 1 to June 30, 1994, but the City has not yet received payment for this period.) If you look at a $55,000.00 lease amount from July 1, 1991 through July 1, 1993, the lease amount totals $165,000.00 which would leave a difference of $10,000.00, but once e II - 3) ~ again that does not include the parking area that has been leased to Cub. Although the City did not get a signed lease for the $70,000.00 per year amount, there was a provision in the lease to renegotiate the amount and it is my understanding that the lease was orally renegotiated to the $70,000.00. The renegotiated lease was not signed due to lack of trying on the City's part. The last item to be addressed is the remaining special assessments on the land downtown. The outstanding assessments at the end of 1994 are approximately $75,000.00. If the City does not recover the $75,000.00 in assessments that are to used to make the bond payments for the improvement project, the City would need to determine how it is going to recover the shortfall for this bond issue. - April 14, 1994 v Honorable Mayor Charles Hooley and Members of the City Council Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Ladies and Gentlemen: THE WHITECLlFF CROUP It has come to our attention that the City of Stillwater may solicit offers for the sale of certain property in downtown Stillwater (formerly Cub Food's headquarters and the Hooley grocery store). Should the City of Stillwater decide to solicit offers for the property, we would be very interested in submitting an offer. It would be our intent to build a motel on the property. 1300 Rand Tower We are currently the owners of five motels and are under contract to purchase eight more. We recently signed a development agreement with Country Inns by Carlson to construct twenty Country Inns within the next three years. Sixth and Marquette Minneapolis Minnesota 55402 Very truly yours, 4;-~ William T. Brown President Telephone: 612.3760814 FacsimIle: 612.376.0816 WTB/kk e . 'e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Downtown Hotel Discussion DATE: April 15, 1994 Staff will provide Council with a report and recommendation on the Downtown Hotel issue at the meeting Tuesday. A report was drafted. However, some issues surfaced late this week which required additional study. Staff will try to provide Council with the report Monday night. 4~ e e Ie MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE & GAlLERY 324 SOUl'll MAIN STREEl' SUITE n60 P.O. BOX 438 STD...LWATER, MN 55082 TFLEPHONE:(612) 439-9464 TELECOPIER:(612) 439-5641 MEMORANDUM LEGAL ASSISTANTS DAVID T. MAGNUSON TO: Mayor and Council MELODm ARVOLD SHELLEY SUNDBERG FROM: David T. Magnuson, Nile Kriesel, steve Russell, Diane Deblon DATE: April 19, 1994 RE: Options for Dealing with Hooley Store and Lumberman's Exchange Building Sites The Council has least four options with regard to this controversy, and staff has attempted to formulate the options so that they can be systematically evaluated by the City Council. After briefly stating each option, we will attempt to summarize the advantages and disadvantages of each. The options are: Option t. Take no action and continue to collect rent from Cub in an amount adjusted to equal the appraised value of the land rental, which would be $57,144 per year. The status quo could be maintained until August, 1998 when the lease expires. Advantaoes: 1. Assure the City a steady stream of income. 2. Leaves risk of finding a hotel developer for the site to cub. 3. Safe. 4. More time to search for best price for site. Disadvantaoes: 1. Possibility of vacant site in Downtown for some time. 2. Loss of sale to Hubbs. Option II. Sell the land to Hubbs with the consent and support of Cub. Cub will support the sale if they receive $112,500 in returned excess rent, $108,000 in tax increment assistance for Junior High, $100,000 payment for buildings and payment of assessments for the site. - e Ie " ~ Mayor and Council April 19, 1994 Page 2 Advantaaes: 1. Avoidance of controversy. 2. Movement towards hotel in Downtown. 3. No vacant site. Disadvantaaes: 1. High cost of Cub buyout. 2. Not enough known about Hubbs proposal. 3. Other potential buyers cry foul. Option III. Sell the land to Hubbs over the objection of Cub, and pay nothing to Cub. Advantaaes: 1. Maximize sale price. 2. Movement towards hotel in Downtown. Disadvantaaes: 1. Not enough known about Hubbs proposal. 2. Cub claims breach of faith. 3. Litigation between Cub and new buyer could inhibit development. 4. Other potential buyers cry foul. option IV. Work with Cub to formulate a request for proposals for the joint public offering of both the land and the buildings. Advantaaes: 1. All possibilities considered for maximizing profit to City. 2. No potential buyers could cry foul. Disadvantaaes: 1. Lose sale to Hubbs. 2. Lengthy process. 3. Could be costly because of consultant fees. 4. Vacant site for significant period. 5. Difficulty in reaching agreement with Cub for division of sale proceeds. DTM/sls e 1. 2. 3. 4. 5. 6. 7. 8. 9. e Ie FACTS- TO-DATE Super Value has a lease for property owned by the city that terminates 8/31/98. The lease specifically has a clause that it cannot be renewed. Super Value has made leasehold improvements by erecting the Hooley building and making the Lumberman Exchange into a modern office building. The lease requires Super Value to remove all improvements at the end of the lease. Hoffman Corporation made an offer to lease a portion of the land from the city. The city rejected the Hoffman offer and Hoffman subsequently withdrew. The Hubbs group made an offer of $635,000 to purchase a portion of the land from the city pursuant to a city appraisal. Hubbs has informed the city and Super Value that the latter's leasehold improvements have no value to Hubbs for historic hotel. Should the city accept the Hubbs offer, Hubbs has stated they would honor all lease terms with Super Value. 10. Cub has objected to this offer/proposed sale. HOFFMAN'S OFFER 1. Subordinated 50 year land lease HUBB'S OFFER 1. $635,000 cash to the city CUB'S OFFER 1. Cub has asked the city not to sell to Hubbs. 2. Monthly payments of $4,000 to increase to $4,762; after 20 years renegotiate. 2. Closing in 120 days 3. No personal guarantee. 2. Cub has requested it receive payment of 3. Hubb's will honor all lease a p pro x i mat e I y lease terms with Super Value. $500,000 leasehold improvements and 4. Hubb's will accept a restrictive has rejected a city covenant to deed that use must be offer for historic hotel. approximately $230,000 4. No lease payments until they receive occupancy permit. 5. The city absorbs all special assessments. 6. Upon city approval of lease Hoffman has five (5) months to back out if it can't raise sufficient capital. 7. $400,000 requested from the city, some to be recoverable through TIF and the remainder in contributions for: Parking Lot Improvements . West Side Only Landscaping and other site requirements Hooley's and Lumberman's demolition Flood plain improvements to Lumberman's Structural improvements for poor soils Utility work to serve project Miscellaneous and contingency .." I $76,000.00 $40,000.00 1 00,000.00 $80,000.00 $75,000.00 $ 6,000.00 $23.000.00 $ 400,000.00 e e I. j , ST. CROIX PRESERVATION COMPANY 306 West Olive Street Stillwater, MN 55082 612-430-9391 Outstanding Issues on Proposed Hotel Development This analysis is submitted by the S1. Croix Preservation company (referred to as Hubbs Group) on April 19, 1994 and is intended to outline all issues of dispute regarding a resolution towards the Hubbs offer to purchase city land and develop a historic hotel. I. RFP's v. Accept Standina Offer 1) Council expressed support for the following in existing Hubbs offer: a) Partners are clearly identified. b) Partners are local. c) Partners have a proven track record. d) Partners and city have agreed in principal. e) City has adopted a resolution of approval of concept. 2) Regarding RFP's - Some Reservations Have Been Expressed by City as Follows: a) RFP's may bring city more money; less money; or no money (if no offers). b) More important than the amount of money is city control and other intangibles. c) It would be unfair to those with existing offers. d) It would reverse the recent city resolution. e) It could be cumbersome to draft the request. f) It would be impractical if city and Cub issues are not settled. g) It would be time consuming requiring public hearings. e Page -2- II. City's Potential Liability to Hoffman 1) City staff apparently indicated to Hoffman a lease preferred; city council claims that was never their stated preference. 2) City staff indicated that on other issues where staff conveyed their preference to Hoffman the latter went to the city council and requested the opposite. 3) City attorney has concluded exposure exists, but has subsequently stated he does not think Hoffman has a very good claim. 1) Hubb's Group submits: a) b) Hoffman had the right to make a proposal to purchase at any time. Hoffman was rhetorically asked by Councilmember Cummings if they would buy the land and they indicated no, thus constituting waiver to their present claim. Hoffman's negotiations with the city had concluded. City retains the right, subsequent to the conclusion of negotiations with Hoffman, to proceed in a different direction without notifying Hoffman. c) d) e III. Issues Between City and Cub 1. Reimbursement of overpaid rent. a) This amount has been offered by city to Cub - even though Hubbs Group suspects city retains right, if offer not accepted to defend a position that reimbursement may not be legally required. b) Hubbs Group submits: 1 . If roles reversed Cub, as lessor, would analyze City's position, as lessee, of paying $15,000 per month in rent, taxes and insurance, and would likely conclude: a) Lessee could either continue to rent for remaining four years ($180,000 per year for a total of $720,000) and at end of lease lessee could remove all leasehold improvements at a cost in excess of $100,000, or, b) Lessee could pay lessor a required amount to allow for early termination of the lease. e .. . e Page -3- e e 2. Value of Leasehold Improvements a) Cub contends this is worth $500,000, but it is unclear if that is an appraisal (if so, appraisal has not been shared) or internal book value. b) Hubbs Group submits a simple solution - a form of binding arbitration between Cub and Hubbs Group, as follows: 1) Cub and Hubbs share the cost of a current appraisal to be conducted by the firm who was recently hired by the city to appraise the land. 2) That the appraisal is for leasehold improvements with the stipulation that a historic hotel will be located on the property (as is both parties stated intent). 3) That both parties give prior agreement that any value for leasehold improvements is to be paid by Hubbs to Cub as appraised; and if a negative value due to cost of removal, then Cub would pay Hubbs. e .. I I Ie I e Ie , . APR t a igJ~' Memorandum April 14, 1994 Stephen S. Russell Director of Community Development City of Stillwater 216 N. 4th St. Stillwater, MN 55082 Dear Steve, As you know the City Council has recommended that we continue to communicate with the city staff as we attempt to resolve our issues regarding the hotel project in downtown Stillwater. In addition to our meetings and phone calls, I wanted to bring you up to date on responses I have received as word gets out that the city-owned property is for sale. Since our last council meeting, a number of hotel developers have expressed an interest in this project. The level of this interest, of course, depends on how "available" the property really is. H open bidding (even for a short period) is allowed to happen, I have learned that a Minneapolis-based partnership is interested in placing a bid. I believe you may be receiving a letter of interest from this group. I have also learned from both the Hoffman group and Bill Bell that they are interested in submitting bids. Both parties (Hoffman and Bell) have been communicating with the city staff as well, I believe. My understanding is that both Hoffman and Bell will be at the April 19 City Council meeting to express their interest. I received an unsolicited inquiry from The Scarborough Group of Minneapolis last week. The Scarbrough group has a hotel chain client who plans to be in Stillwater on Wednesday, April 27. They are "definitely interested" in this project, and have given me permission to so inform you. I am more convinced than ever that this is a viable hotel project for an attractive, moderately-priced format which will draw both weekend tourists and mid-week corporate visitors from Cub Foods, the Andersen Corporation and other local businesses, such as Incstar and UFE. I also know that a high- priced, limited-appeal hotel is yet another possibility for this site, although it would not attract corporate travel users from Cub. 2. Cub is willing to work with all parties and to lend assistance in the immediate future. We are willing to accept the City's offer made after the March 29 council meeting with the provision that we get at least a fair payment for the improvements we have created. I appreciate the help that the City staff has provided, and I remain hopeful that we can work this out to everyone's long-term benefit. Sincerely, ~~ Tom Thueson Director of Development Cub Foods cc: Nile Kriesel David Magnuson 0692TT .' . . e e el R~~-1~-~4 nUN 1~:~~ GUUKIKY ~Ullt~!GUUNKArlU rAX NU, bL~jOujl~1 Ti\lleSa'\"~r Sec. ,I . ."" '- i'o2 " " " e 4/18194 MDM Inc. proposal to City of SUUwater 1. MDM Inc. and/or its assigns proposes to purchase the land (legal description to follow) in Stillwater presently occupied by Cub Foods, lIoulo Super Market and the 7.3fi ~ 0 " parklng area to the North of Houle Super Market for a price of $6J.5;OOO- to be used iftitJ( f} U 0 to build a hotel in downtown Stillwater. The terms of the purchase will be 533~,QOO': 335: i) 0 0 cash down and $._- payable over the next five years with the first payment starting with the opening of the hotel scheduled for May 1995. e it is understood that the City of Stil1wat~r will pay CUb Foods approximately $108,000- reimbursement for lease payments and $110.000- in Tax Increment Financing. MDM is making arrangements with Cub Foods to relieve them of their lease e ~~~ IJ-rO~ ~ 70 ~ ; 4/1'i:19~ , PM. ~ U)J r e~ f3J.Lf @ 3:35p"" -r~ ,~(iflrq!q'f) ~ o-<-t ~~ {.. 1fv :T73~tDdOF~ ~ rft-tN:ftl ~. ij/~ obligations for the property. Apri114,1994 7 Honorable Mayor Charles Hooley and Members of the City Council Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Ladies and Gentlemen: THE WHITE CLIFF GROUP It has come to our attention that the City of Stillwater may solicit offers for the sale of certain property in downtown Stillwater (formerly Cub Food's headquarters and the Hooley grocery store). Should the City of Stillwater decide to solicit offers for the property, we would be very interested in submitting an offer. It would be our intent to build a motel on the property. 1300 Rand Tower We are currently the owners of five motels and are under contract to purchase eight more. We recently signed a development agreement with Country Inns by Carlson to construct twenty Country funs within the next three years. Sixth and Marquette Minneapolis Minnesota 55402 Very truly yours, '4--~ William T. Brown President Telephone: 612.3760814 Facsimile: 612.376.0816 WTB/kk . .. e e e .. \ e SPECIAL MEETING STILL WATER CITY COUNCIL MINUTES March 22, 1994 7:00 p.m. The meeting was called to order by Acting Mayor Kimble. Absent: Councilmembers Bodlovick, Cummings, Funke, and Kimble Mayor Hooley City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Comm. Dev. Director Russell Recording Secretary Schaubach Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Present: Also Present: Press: Others: Joyce Levine, Gerald Fontaine, Duane Hubbs, Martha Hubbs, Chuck Dougherty, John Berglund, Tom Thueson DISCUSSION OF PUBLIC FACILITIES ELEMENT OF COMPREHENSIVE PLAN Council met with Joyce Levine of Camiros to continue discussion of the public facilities element of the comprehensive plan. Community Development Director Russell explained that this portion of the discussion will focus on the future. Ms. Levine facilitated Council's discussion of goals and priorities for the City. (Council took a five-minute recess and reconvened at 8:25 p.m.) REQUEST FROM PLANNING COMMISSION Planning Commission Chairman Fontaine presented a proposal to Council in regard to the current comprehensive plan update process. The request is for the formation of an advisory committee comprised of individuals representing Stillwater and Stillwater Township to determine common areas of interest in the preparation of Stillwater's Comprehensive Plan. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve the Planning Commission's request to form an advisory committee with Stillwater Township, but without City Council participation. (Ayes - 3; Nays - 1, Councilmember Cummings) CONTINUATION OF DISCUSSION OF DOWNTOWN HOTEL DEVELOPMENT Tom Thueson, Director of Development for Cub Foods, met with Council to discuss concerns regarding the proposed hotel development of the Lumberman Exchange Building downtown. e Duane Hubbs, Chuck Dougherty, and John Berglund were also present to discuss their hotel development proposal. 1 1 Stillwater City Council Minutes Special Meeting March 22, 1994 e Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to direct City Staff to facilitate negotiations between Cub Foods and St. Croix Preservation Company regarding purchase of Downtown property for a hotel development. (Ayes - 3; Nays - 1, Councilmember Funke) (Council took a five-minute recess and reconvened at 10:20 p.m.) DISCUSSION OF PUBLIC FACILITIES (CONTINUED) Council continued discussion with Joyce Levine regarding Public Facilities. Spending priorities were listed. Ideas for increasing revenue, such as user fees, grants, etc., were discussed. Ms. Levine will summarize the discussion and draft a public facilities plan for a future workshop session with Council. OTHER BUSINESS Washington County Historical Society Planning Application Motion by Councilmember Funke, seconded by Councilmember Cummings to waive the planning application fees for a street vacation for the Washington County Historical Society. (All in favor) Junior Hi~h Boiler Doors Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to request payment by the contractor for repairing and installing the boiler doors at the West Wing Junior High parking lot. (All in favor) ADJOURNMENT Motion by Councilmember Funke, seconded by Councilmember Kimble to adjourn to Executive Session to discuss labor relations negotiations at II :05 p.m. (All in favor) MAYOR ATTEST: CITY CLERK Submitted by: Shelly Schaubach Recording Secretary e, 2 , e e JO STILLWATER CITY COUNCIL MINUTES March 29, 1994 7:00 p.m. SPECIAL MEETING The meeting was called to order by Acting Mayor Kimble. Present: Absent: Councilmembers Bodlovick, Cummings, Funke, and Kimble Mayor Hooley City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Also Present: Press: Others: Mike Marsnik, Stillwater Gazette Sharon Baker, The Courier Duane Hubbs, Don Bromen, Gene DeCurtin, Chuck Dougherty, John Berglund, Tom Thueson, Bill Drake, Bill Bell, Martha Hubbs Discussion of Hotel Property ~M~~~~~~~~~~~~~~~~ up their lease rights to the Lumberman Exchange and Hooley's buildings. The City would rebate $112,500 to CUB for the lease payments they had made after the City acquired the property. The City would reimburse CUB up to $108,000 from TIF pay-as-you-go funds for TIF eligible work on the East Wing Junior High Building. CUB would have to vacate their lease. Mr. Magnuson said he also understood that the Hubbs group (St. Croix Preservation Company - S.C.P.C) would not ask for TIF funds and that the City would require a right of first refusal provision if the property was sold rather than leased. Tom Thueson gave background on CUB's process on railroad property, relocation of corporate offices within Stillwater: The agreement with Community Development Director Russell was to the pay the City over a period of time for the cost of the property. The City also had stated it would want to lease rather than sell the property. So the arrangement was to have CUB sell leasehold improvements to Hoffman and Hoffman would lease the land from the City. CUB had looked at other sites; however, Mr. Thueson said he convinced Super Valu that Stillwater (i.e., Junior High) would be the best location. Subsequent to the arrangement with the City, the Hoffman deal fell through. Now a new group wants to buy land and they have stated that the building/improvements do not have any value. CUB believes that the building does have a value. Mr. Thueson recommended that the City resolve the problem by authorizing a Request for Proposals (RFPs). Interested parties could bid on the land and on the improvements. The City could then accept the highest and best bid. The City would require the developer to Stillwater City Council Minutes Special Meeting March 29, 1994 get all approvals including review and approval by by the Heritage Preservation Commission, Planning Commission and any other commission. RFP's would allow the City to make comparisons as to which one is best. Councilmember Cummings asked why CUB did not buy the property from Glacier. Tom Thueson stated CUB looked at how they could best get an offer together. They needed only certain properties but Glacier wanted to include the park property. CUB thought it would be best to work out a deal with the City. Councilmember Cummings asked what was paid for the buildings. Mr. Thueson stated that CUB did not pay for the buildings but the leasehold improvements had a book value of $500,000. (Improvements to Hooleys Store and Lumberman's Exchange Building.) CUB is not sure if they own Lumberman's Building or just the improvements. Their legal department is researching this matter and CUB was surprised to find out they may not own the building. Mr. Thueson said that the change of position by the City to now sell the property has brought about a new position by CUB. Councilmember Bodlovick asked why the property was to be leased and was not for sale. City Attorney Magnuson said that Staff felt it was more beneficial in the long run to lease the property. There would be a steady stream of income for 30-40 years. Councilmember Funke thought the City went all out on its offer to CUB and that the City has an offer of $635,000 after Hoffman declined because we would not give them $400,000 TIF. He stated the City should not be in a position to hold off on selling the property and that the City should move now and get out of the landlord business. He appreciates CUB's decision to stay here; however, the City put in $1.2 million for the East Wing CUB office and the deal downtown should have no bearing on CUB's corporate office construction. CUB had a deal with Hoffman for $575,000 and then expected Hoffman to come to the City for TIF assistance to offset the price they were paying to CUB. Don Bromen questioned the amount the S.C.P.C. was offering the City. He said that a gas station in downtown has been valued at $100,000 and the City should not take the first offer but should use an RFP to get the best deal. Councilmember Funke stated that during the development process Hoffman never asked the question "would the City be willing to sell the land?" Mr. Bromen stated that if the land was valued at $900,000 then the City would have shorted the taxpayers. Tom Thueson stated that Hoffman had asked if the land was for sale and was told by Staff that they would not recommend the sale of the land. City Coordinator Kriesel read a letter that Hoffman had written to the City regarding the expense they had incurred in the development process. Councilmember Kimble asked Mr. Magnuson about the implications of Hoffman's letter. Mr. Magnuson replied that we have not put the S.C.P.C. through the same hoops and referred to the process that Hoffman had to follow. Mr. Hubbs stated at a previous meeting Councilmember Cummings had asked Hoffman why they did not just buy the property and Hoffman's response was that they could not do it. Mr. Hubbs suggested that anybody could have come to the City with an offer to buy the land and buildings, but their group was the only one that had come forward. Mr. Hubbs further stated that his group could not sit on their bid, although their offer still stands. Councilmember Kimble stated he was still concerned about possible litigation from Hoffman. 2 .. , e e e Stillwater City Council Minutes Special Meeting March 29, 1994 (Council recessed at 8:03 and reconvened at 8:15 p.m.) Councilmember Bodlovick asked for clarification on the negotiation between the S.C.P.C. group and CUB. Mr. Hubbs said that his group did not want to be in the middle of negotiations. They wanted to buy land then work with the lease holder (CUB). Councilmember Cummings asked if the S.C.P.C. group had any discussion with Steve Russell and if they went through some of the same hoops as Hoffman. Mr. Hubbs said that they met with Comm. Dev. Director Russell and they fully understand that they would have to receive approvals along the way and go through the same hoops. Mr. Bell (Hoffman group) said that they understood that the land was not for sale and that they are still interested in working with the City. Councilmember Kimble reiterated his concerns about liability especially because the City is a public entity. He was disappointed that Cub did not come back and say how about $400,000 or at least make a counteroffer. Motion by Councilmember Funke to have the City Attorney prepare necessary documents to offer the property for sale to the S.C.P.c. group. Motion died for lack of a second. Tom Thueson said that the City's offer was not rejected out of hand. Cub just thought that the RFP process was better for all parties. Mr. Magnuson asked the Council to think about the problems with an RFP process and questioned how an RFP could be structured to satisfy all three parties. Councilmember Kimble referred to Cable TV franchise and the volumes of paper the City had to review. He said that the Council needed more information before they could make a decision. Councilmember Cummings stated it is a question of value - what is the property worth? Lee Berke of Staples Mill said that some time ago he had heard about Radisson building a hotel downtown and he is still waiting for that hotel. Now he is hearing about the S.c.P.C.wanting to build downtown and he favors their group because they are local people and not "corporate America. II City Coordinator Kriesel expressed his concern that the City had not gone back to Hoffman to find out if the sale of land would have changed their financial picture and proposal. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to table this matter for two weeks. (All in favor) OTHER BUSINESS Nuisance Property Councilmember Funke presented pictures ofthe property at 211 Maryknoll which indicated a nuisance existed on the property and that the building construction for which a permit had been issued was not being completed in a timely manner. e 3 Stillwater City Council Minutes Special Meeting March 29, 1994 e Motion by Councilmember Bodlovick, seconded by Councilmember Funke to refer a matter of nuisance property to the Code Enforcement Officer. (All in favor) Park Dedication Policy Councilmember Cummings reported that several questions pertaining to the City Park Dedication Policy came up during the Park and Recreation Board review of the proposed Huelsman subdivision. The Park and Recreation Board questioned the policy and whether or not the land dedication or cash-in-lieu payment was adequate in terms of the impact developments have on the City's park and recreation services. Mr. Cummings also said the Commission was interested in knowing the amount of fees generated and the source of the fees. Motion by Councilmember Funke, seconded by Councilmember Cummings to direct Staff to work with the City Attorney to update the Parks Dedication Policy. (All in favor) Highway 36 Intersection Upgrades City Coordinator Kriesel informed the Council that the Minnesota Department of Transportation would be holding meetings on April 13, 1994, at Oak Park Heights Municipal Building to discuss the changes to the Fourth St./Osgood and Greeley/Oakgreen intersections when Highway 36 is upgraded. Mr. Kriesel said that the City Engineer would attend the meeting and report to Council. Maple Island Parking Lot Site Contamination City Attorney Magnuson informed the Council that the Maple Island parking lot was discovered to contain major contamination and this must be reported within 24 hours to PCA to qualify for Petro Fund (monies, etc.) City Engineer Eckles reported to PCA and will be making a report and recommendation to the City Council at the next meeting. Smoke-Free Policy City Coordinator Kriesel recommended that the Municipal Building be declared a smoke free building. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to designate City Hall a smoke-free building. (All in favor) Resolution on Soecial Law for On-Sale Liquor License Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the appropriate resolution approving a special law allowing issuance of an on-sale liquor license in order to facilitate the construction of a hotel in the Downtown Central Business District of the City. (Resolution No. 94-84) Ayes - Council members Bodlovick, Cummings, Funke, and Kimble Nays - None e 4 e e , Stillwater City Council Minutes Special Meeting March 29, 1994 ADJOURNMENT Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adjourn the meeting at 9:34 p.m. (All in favor) MAYOR ATTEST: CITY CLERK Resolutions: No. 94-84 - Approving special law allowing on-sale liquor license for Downtown hotel 5 e STILL WATER CITY COUNCIL MINUTES REGULAR MEETING April 5, 1994 4:30 p.m. The meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell City Engineer Eckles Police Chief Beberg Fire Chief Ness Police Captain Bell Building Official Zepper City Planner Pung-Terwedo City Clerk Weldon Others: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Jay Slater, Jim Davy, Pete Smith, and Richard Olsen Press: INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. BWBR - Feasibility Study and Report. Council met with Jay Slater, Jim Davy, and Pete Smith of BWBR Architects who presented an update on the proposed expansion of the City's municipal building. A site analysis and study of the building's interior and exterior have been completed. ADA requirements and building code requirements were reviewed. Pete Smith reported on preliminary space allocations and presented five options for remodeling/expansion. He also presented two fire station relocation options. Council also discussed other relocation options, such as the historic prison site and the Armory site. BWBR will formulate a list of questions for Council regarding financing thresholds and future needs and will then conduct an interview with the Council. The results of the interview will be used to help better identify appropriate building options. STAFF REPORTS e 1. Building Official - Purchase of Comouter Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve the request to transfer the Building Official's computer to the Parks Department and approve the purchase of a new computer for the Building Official at a cost of $4,539. All in favor. (Cummings - absent) Stillwater City Council Minutes Regular Meeting April 5, 1994 e 2. City Engineer - Purchase of Gas Tank Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the purchase of a 120-gallon gas tank with pump at an estimated cost of $350. All in favor Blasting Contractor's Insurance for Southeast Sewer Proiect City Engineer Eckles reported that the blasting contractor for the southeast area sewer project has insurance coverage of $2 million, rather than the $6 million specified in the contract. The contractor is willing to make a $5,000 settlement with the City in lieu of the additional insurance coverage. Mr. Eckles and City Attorney Magnuson said they were comfortable with insurance coverage of $2 million. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to authorize the City Engineer to negotiate with the southeast area sewer project blasting contractor and bring back a negotiated agreement regarding insurance coverage. All in favor. (Cummings - absent) Maple Island Parking Lot City Engineer Eckles reported that significant petroleum contamination was discovered at the Maple Island Parking Lot site. Council directed the City Engineer to obtain quotes for clean-up and report back to Council at a future meeting. Rebid of Myrtle Street Ravine Project Motion by Councilmember Funke, seconded by Councilmember Bodlovick to authorize the City's Consulting Engineer to modify the plans and specifications for the Myrtle Street Ravine Project and to re-advertise for bids. All in favor. Pedestrian Traffic on Holcombe Street Mr. Eckles presented a report on a pedestrian traffic study on Holcombe Street near the Junior High School. 3. Police Chief - Use of Squad Car for Explorer Scout Competition Motion by Councilmember Kimble, seconded by Councilmember Funke to authorize use of a squad car for the annual Explorer Scout Competition at Breezy Point April 21 through April 24, 1994. All in favor. Donation of Property Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve the donation of clothing items from the Evidence Room to charities. All in favor. Disposal of Drone Car Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the Police Chief's request to discontinue use of the "drone car". (All in favor) e 2 e I e I Stillwater City Council Minutes Regular Meeting April 5, 1994 ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to recess the meeting at 6:00 p.m. (All in favor) MAYOR ATTEST: CITY CLERK 3 e STILL WATER CITY COUNCIL MINUTES RECESSED MEETING April 5, 1994 7:00 p.m. The meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Absent: None Press: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell City Engineer Eckles City Planner Pung- Terwedo Consulting Engineer Peters Planning Commission Chairman Fontaine City Clerk Weldon Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Also Present: Others: Robert Raleigh, Jon Pedersen, Richard Zimmerman, Gloria Shepardson APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the minutes of the Special Meeting of March 1, 1994; the Special Meeting of March 7, 1994, and the Special and Regular Meetings of March 15, 1994. All in favor. INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Stillwater Trolley - Robert Ralei~h City Planner Pung-Terwedo explained that Robert Raleigh, Rivertown Trolley, requests the use of the north parking space in front of the Grand Garage from April 5 to October 1, 1994, for a Trolley Stop. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve a trial use of the north parking space in front of the Grand Garage by the Rivertown Trolley for a Trolley Stop until June 15 and re-evaluate at that time. All in favor. 2. Petition Requesting City to Purchase Property for Park Land Jon Pederson, 480 Eagle Ridge Trail, presented a petition of257 signatures requesting that the City purchase the property between Eagle Ridge Trail and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3) for use as parkland. Ie Stillwater City Council Minutes Recessed Meeting April 5, 1994 e Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to accept the petition requesting that the City purchase the property between Eagle Ridge Trail and Meadowlark Drive near Green Twig Way, and to refer the item to the Parks and Recreation Board and the Planning Commission. All in favor. PUBLIC HEARINGS 1. This is the day and time for the continuation of the public hearing to consider a Planned Unit Development for the construction of a 13,965 square foot retail center, 2,180 square foot office use, and a 2,970 square foot convenience gas station. The property is located at 2500 West Orleans Street and County Road 5, Case No. PUD/94-4, Dick Zimmerman, applicant. Notice of the hearing was placed in the Stillwater Gazette on Dec. 31, 1993, and mailed to affected property owners. Community Development Director Russell explained the proposed project. Planning Commission Chairman Fontaine reported that the Planning Commission unanimously approved the PUD. Mayor Hooley closed the Public Hearing. Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution approving the Planned Unit Development for the construction of a 13,965 square foot retail center, 2,180 square foot office use, and a 2,970 square foot convenience gas station located at 2500 West Orleans Street and County Road 5, Case No. PUD/94-4, as conditioned. (Resolution No. 94-90) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None UNFINISHED BUSINESS 1. Possible second reading of an Ordinance amending the City Code relating to a Zoning Map Amendment to rezone a 3.1 acre parcel from RA, Single-Family Residential to BP-C, Business Park Commercial located at 2500 W. Orleans St. & Co. Rd. 5, Case No. ZAM/94-1, City of Stillwater, applicant. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to have a second reading of an ordinance amending the City Code relating to a Zoning Map Amendment to rezone a 3.1 acre parcel from RA, Single-Family Residential to BP-C, Business Park Commercial located at 2500 W. Orleans St. & Co. Rd. 5, Case No. ZAM/94-1. (Ordinance No. 785) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None 2 I . e Stillwater City Council Minutes Recessed Meeting April 5, 1994 NEW BUSINESS 1. Set Workshop to discuss TIF assistance for Zimmerman proiect. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the request by Richard Zimmerman to schedule a workshop to discuss TIF assistance for Case No. PUD/94- 4. All in favor. PUBLIC HEARINGS (Continued) 2. This is the day and time for the public hearing to consider a street vacation for a portion of Carnelian Street between St. Croix Avenue and Stillwater Avenue in the RB Two Family Residential District, Case No. SV/94-12, City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on March 3, 1994, and mailed to affected property owners. Community Development Director Russell explained the request. Gloria Shepardson, 1208 N. William Street, requested that the street vacation be denied because it will landlock property she owns. Mayor Hooley closed the Public Hearing. Motion by Councilmember Funke, seconded by Councilmember Cummings to deny the request for a street vacation for a portion of Carnelian Street between St. Croix Avenue and Stillwater Avenue in the RB Two Family Residential District. Case No. SV/94-12. All in favor. 3. This is the day and time for the public hearing to consider a resubdivision of a 20 x 155 ft. parcel of property from Lot 5, Block 1, Marvin Gardens to Lot 4, Block 1, Marvin Gardens (100 West Sycamore Street) in the RA, Single Family Residential District, Case No. SUB/94-9, Mark D. and Julie Wilson, Applicants. Notice of the hearing was placed in the Stillwater Gazette on March 3, 1994, and mailed to affected property owners. Mr. Russell explained the background for the resubdivision request. Julie Wilson, applicant, explained that approval of the request would give assurance that there would not. be a driveway through her yard. Mayor Hooley closed the Public Hearing. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution approving the resubdivision of a 20 x 155 ft. parcel of property from Lot 5, Block 1, Marvin Gardens to Lot 4,Block 1, Marvin Gardens (100 West Sycamore Street) in the RA, Single Family Residential District, Case No. SUB/94-9. (Resolution No. 94-91) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None 4. This is the day and time for the continuation of the public hearing to consider a minor subdivision of a 1.3 acre lot into two lots of 17,500 square feet and 39,129 square feet. The property is located at 1301 West Orleans Street in the RA, Single Family Residential District, Case No. SUB/94-10, Randy Noecker, Applicant. Notice of the hearing was placed in the Stillwater Gazette on March 3, 1994, and mailed to affected property owners. Ie 3 Stillwater City Council Minutes Recessed Meeting April 5, 1994 e Mr. Russell explained the subdivision request. Randy Noecker, applicant, stated that he is available for any questions. Mayor Hooley closed the Public Hearing. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution approving the minor subdivision of a 1.3 acre lot into two lots of 17,500 square feet and 39,129 square feet, at 1301 West Orleans Street in the RA, Single Family Residential District, Case No. SUB/94-10, as conditioned. (Resolution No. 94-92) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None UNFINISHED BUSINESS (Continued) 2. Possible second reading of an Ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and is more than 60 percent surrounded by land within the city limits, annexing the right-of-way of County Road 5 adjacent to the Market Place Development. Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to have a second reading of an Ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and is more than 60 percent surrounded by land within the city limits, annexing the right-of-way of County Road 5 adjacent to the Market Place Development. (Ordinance No. 788) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None 3. Stillwater Territorial Prison Site Reuse Study. City Planner Pung- Terwedo reported that the City of Stillwater, together with the Minnesota Historical Society, has completed the Stillwater Territorial Prison Site Reuse Study. The study was presented by Thomas R. Zahn, Principal Investigator for the Minnesota Preservation Consultation Team. Motion by Councilmember Funke, seconded by Councilmember Cummings to accept the Stillwater Territorial Prison Site Reuse Study and to continue Prison Site Reuse Study Committee. All in favor. (Council recessed for ten minutes and reconvened at 8:30 p.m.) 4. Possible second reading of an Ordinance implementing the Wetland Conservation Act. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to have a second reading of an Ordinance by title only implementing the Wetland Conservation Act. (Ordinance No. 786) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None 4 _I 1 I e Stillwater City Council Minutes Recessed Meeting April 5, 1994 NEW BUSINESS 1. Historic Preservation Awards, National Preservation Week, May 8-14 Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the purchase of four plaques to be presented by the Heritage Preservation Commission as part of Historic Preservation Week at an approximate cost of $100. All in favor. CONSENT AGENDA Motion by Councilmember Cummings, seconded by Councilmember Kimble to approve the Consent Agenda of April 5, 1994, including the following: 1. Directing Payment of Bills. (Resolution No. 94-83) 2. Applications: Contractor's Licenses Rivard Masonry 1474-23rd Street Houlton, WI 54082 Renewal Miller Excavating 3636 Stagecoach Trail North Stillwater, MN 55082 Renewal Ritzer Excavating 566 South Arch Avenue New Richmond, WI 54017 Renewal Final Touch Exteriors 1620 West County Rd B Roseville, MN 55113 New Board of Water Commissioners Ron Anderson Permits to Consume Pioneer Park June 9, 1994 Music on the Waterfront Pioneer and Lowell Parks July 6, 13, 20, 27, and Aug. 3,10,17,24 e 5. 6. 7. Approval of transfer of liquor license from J.W. Harbor, Inc., dba Harbor Bar, to EKS, Inc., dba Harbor Bar. (Resolution No. 94-89) Approval of Gambling Premises Permit renewal application of Elks No. 179 at Elks Lodge, 279 East Myrtle Street and Hidden Valley Lounge, 231 East Myrtle Street. (Resolution No. 94-87) No Parking - County Road 5. (Resolution No. 94-88) Approval to submit claim of Charles Doyle to insurance carrier. Approval of special use permits for Music on the Waterfront summer concert series. 3. 4. 5 Stillwater City Council Minutes Recessed Meeting April 5, 1994 e COMMUNICA TIONS/REQUESTS 1. Board of Water Commissioners - 1993 financial Statement. Council took no action. 2. St. Croix Valley Ministerial Association - Business Licensing. Motion by Councilmember Funke, seconded by Councilmember Cummings to direct Staff to write a letter to the St. Croix Valley Ministerial Association explaining the City's Business Licensing Ordinance. All in favor. STAFF REPORTS (Continued) 1. City Coordinator - City Coordinator Kriesel reminded Council of a meeting on Thursday, April 7, at 7:00 p.m. with the Coast Guard and the Minnesota Department of Transportation. Mayor Hooley reported that he will be meeting representatives of the Coast Guard for lunch on Thursday at 11 :30 a.m. at the Dock Cafe and invited the Councilmembers. Mr. Kriesel reminded Council of a joint meeting with Oak Park Heights and Bayport on Wednesday, April 13, at 7:00 p.m. at Oak Park Heights City Hall. Council discussed a possible meeting to discuss the downtown hotel development, and determined that no action could be taken until Council meets with the Charter Commission to discuss the sale of City property. Meeting to discuss sale of Downtown land Motion by Councilmember Funke, seconded by Councilmember Kimble to set a meeting for April 12 at 7:00 p.m. to discuss the possible sale of downtown land contingent upon approval from the Charter Commission. Ayes - 2; Nays - 2, Councilmembers Bodlovick and Cummings; Abstain - Mayor Hooley. Council agreed to discuss this matter after the meeting with the Charter Commission scheduled for 4:30 p.m. on April 19, 1994. Dock Permits for St. Croix Boat & Packet Company Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the Dock Permits for St. Croix Boat & Packet Company at a fee of $3,750. All in favor. Interim Waterfront Usage Policy for 1994 Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution adopting the Interim Waterfront Usage Policy for 1994. (Resolution No. 94-86). Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Nays - None e 6 e Stillwater City Council Minutes Recessed Meeting April 5, 1994 Fourth of July Fireworks Council discussed the possibility of Fourth of July Fireworks in 1994. This will be discussed again at a later date. 2. City Clerk - Change Meeting Time for May 17, 1994 Meeting Motion by Councilmember Kimble, seconded by Councilmember Funke to change the meeting time for the May 17, 1994 meeting from 7:00 p.m. to 8:00 p.m. All in favor. COUNCIL REQUEST ITEMS Mayor Hooley noted the receipt of the following letters: 1) From the Board of Soil and Water Resources inviting Council to a meeting April 14 at 7:00 p.m. 2) Thank you from Stillwater Township for use of Council Chambers. 3) From the ambassador to Stillwater's Sister City, Jinga, Uganda. 4) From the Good Samaritan Center requesting that the week of May 8-14, 1994 be declared Nursing Home Week in the City of Stillwater. 5) From the Regional Transit Board regarding transit funding. Council will review this item and take action at a later date. . 6) From Rivertown Restoration regarding the lift bridge. 7) From Stillwater Jaycees regarding Lumberjack Days. ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Funke to adjourn the meeting at 9:27 p.m. All in favor. MAYOR ATTEST: CITY CLERK - Resolutions: No. 94-83 - Directing payment of bills No. 94-86 - Adopting Interim Waterfront Usage Policy for 1994 No. 94-87 - Approval of Gambling Premises Permit Renewal - Elks Lodge and Hidden Valley Lounge No. 94-88 - No Parking on County Road 5 No. 94-89 - Transfer Liquor License from lW. Harbor to EKS No. 94-90 - Approving PUD/94-4, 2500 West Orleans and Co. Rd. 5 No. 94-91 - Approving SUB/94-4, 100 W. Sycamore Street No. 94-92 - Approving SUB/94-1O, 1301 West Orleans Street Co. Rd. 5 7 e - ,. MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Wind Symphony Orchestra (agreement) DATE: April 14, 1994 Accompanying this memo is the agreement that the City of Stillwater is asked to sign in order to bring the American Wind Symphony to Stillwater for a performance on August 5, 1994 (a Friday). The agreement is similar to that which was entered into in 1984, the year of the last symphonic visit to Stillwater. The total cost is $15,000. The City is being asked to contribute $1,500 toward the event. The balance will come from various businesses/organizations within the St. Croix Valley area. Hank. Sampson will be at the 7: 00 meeting Tuesday to update the Council on the Wind Symphony event. Hank and I will answer any questions you may have on the event and the financing for the event. /1!~ ~ THE AMERICAN WIND SYMPHONY ORCHESTRA, a Pennsylvania non-profit 4It corporation, having its office and place of business at P. O. Box 1824, pittsburgh, Pennsylvania 15230, agrees: 1. The Orchestra shall playa main concert from the stage of its floating arts center POINT COUNTERPOINT II in stillwater, Minnesota on Friday. August 5 ,1994. The concert will begin at 8:00 p.m. and continue for one and one-half hoursi 2. The Orchestra shall provide host community with press materials, including black-and-white glossies, press releases, and camera-ready logos; and 3. The Orchestra shall provide a post-concert reception for 75 persons in the vessel's on-board theatrei The Host Community agrees: 1. The Host Community will provide an area for the concert suitable in the judgement of both parties, prepare the site for an audience, and provide for any permits or other arrangements pertaining to the mooring of Point Counterpoint IIi a. No films, recordings or reproduction of the concert by any means will be permitted without prior written consent of Robert Austin Boudreaui ,e b. No concessionaires, salesmen or hawkers of any kind will be permitted at any time during the concert within or adjacent to the area occupied by the audience attending the concert, except for programs and other pertinent material which will be sold by the Orchestra. 2. The Host Community will enlist host families to provide e lodging, transportation, breakfast and dinner for up to 50 musicians during residency; 3. The Host Community will publicize and promote the visit of the American Wind Symphony Orchestra, and all events relating to it; 4. The Host Community will pay the American Wind Symphony Orchestra the sum of $15,000 for the concert, one-third ($5,000) at the signing of this contract, and the remainder ($10,000) prior to the main concert. American Wind Symphony Orchestra Host community Stillwater, Minnesota e . e , -...-"" ............ - If ~ \ iI I . ~ I ~~_.~_....:. I -- ~---. .- , ., ~ - >> e . e MEMORANDUM FROM: Diane Deblon, Finance Director ~~ TO: Mayor and City Council RE: 1994 Bond Issues DATE: April 14, 1994 I have met with Ron Langness and given him the necessary information to proceed with preparing the bond issuance for the City of Stillwater for 1994. The issue will be comprised of a tax increment bond issue, an improvement issue, and general obligation tax levy supported issue. The following items will be included in the bond issues: 1994 Capital Outlay $ 560,000.00 L.1. 284, Myrtle Street Drainage Project 122,500.00 L.I. 296, Northland Avenue 211,000.00 L.I. 297, North William. Street 258,045.00 L.I. 298, Sherburne Street 213,905.00 L.I. 299, South SiKth Street 127,035.00 L.I. 300, Mulberry Street 271,565.00 L.I. 301, Target! Supervalu Marketplace Project 4,267,184.00 L. I . 285, Southeast Area Sewer Project 523,807.00** TOTAL APPROXIMATE COSTS ~1~50 000 00 'e ** Balance of project cost The capital outlay and portions of the street improvement projects will be tax supported pursuant to prior presentations to the City Council and homeowners regarding the City's proportionate share. The balance of the projects as presented for special assessments will be paid with an improvement bond issue, and the Marketplace Target!Supervalu project will be totally supported with tax increment revenue pursuant to assessment agreements that have been signed with Target and Supervalu. Ron Langness will be working on this information and intends to have the bonding recommendations to the City Council for their May 3rd council meeting, and at that time he will also have some projections as to taxpayer impact regarding the tax levy supported portion of the bond issues. 1994 Bond Issues Page 2 If the Council approves the recommendations at their May 3rd meeting, the next schedule would be to sell the bonds at the Council's first meeting in June, with the City receiving the money for the bond issues the first or second week in July, and this should coordinate with requests for payment as these projects proceed. - e . . e _ ..... \ r illwater '~ - - - ~ "00....:... _ -\ THE BIRTHPLACE OF MINNESOTA i) MEMORANDUM TO: City Council and Department Heads Steve Russell, Community Development Director ~ Public Facilities Goals Setting Session FROM: RE: DATE: April 11, 1994 On March 7th and March 22nd, workshops were conducted by the Joyce Levine City Public Facilities Consultant to discuss short- and long-term public facility goals, objectives, and priorities. Attached to this memo is a summary of the goal setting session and draft public facility goals and policies. Review the memo to see if they are accurate and reflect the meeting outcomes. This information will be used to develop a policy and program basis for public facilities in the Comprehensive Plan and the Capital Improvements pro~. I feel these council workshops were very informative and provide a good information base for our comprehensive plan work. ATTACHMENTS: Summary of Council Goal Setting Session CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 , e " ie , I ... . MEMORANDUl\'I Date: To: From: Subject: 5 April 1994 Steve Russell, City of Stillwater Joyce Levine Summary of City Council Goal-Setting Session On March 22, the City Council held a workshop to set goals and priorities for provision of public facilities and services through 2015. This memorandum summarizes their responses. Several conclusions may be drawn directly from the workshop: Growth is a major concern. Too much growth, or growth that occurs too quickly, may negatively affect the long-term health of the community. A new City Hall and Public WorkslParks garage are needed now. Streets and sewers are high infrastructure priorities. Maintenance is more important than expansion. Parks are important, but not at the expense of critical needs such as infra structure maintenance. The City may have to provide new or different services due to changes that cannot be clearly foreseen. However, it should focus on the roles it fills best. New funding resources are essential, and will require effort and creativity: Responses to the study ques~ions are summarized below. "What is Stillwater going to be? What should it be?" Primary response: A historic community Secondary responses: A growth community, a full-service community Other responses: A community of neighborhoods, a balance community, an exceptionally beautiful community Council members expressed some ambivalence toward the growth aspects of Stillwater's character. On the one hand, growth pressures are real and must be dealt with; on the other hand, significant questions remain regarding how much Stillwater wants to (or should) grow, by how much it should grow, and what this growth will cost. The last of these questions will be answered, at least in part, by an upcoming analysis of the impacts of different land-use scenarios in the annexation area. 1 l/ en e .- E ctJ (.) ........ "What are the three most important things the City will do in the next 20 years?" Several responses focused on planning and anticipating change: preserve the history and character of the city grow in an orderly fashion, with strong policies and a a careful approach to infrastructure plan for facilities and services, in terms of both policy and funding provide services to match growth, even possibly adding new services or roles deal with the policy issues, timing and costs associated with annexation Another group of responses focused on city administration and decision-making: delegate more decision-making to managers and administrators, to help the Council avoid micro-management get more people involved in government develop innovative alternate sources of revenue and reduce the City's dependency on the property tax A third group of responses related to City operations: maintain existing infrastructure create a funding plan for long-term infrastructure maintenance, improvement and expansion build a larger City Hall and a new Public WorkslParks garage, just to handle current needs if nothing else mitigate traffic problems throughout the city " "What are the three least important things the City will do in the next 20 years?" City Council micro-management of small issues, administrative tasks, etc. continue operating the library - at present, the cost of this operation isn't fair to Stillwater residents; however, the last time an attempt was made to turn the library over to Washington County, there was tremendous public resistance act as a landlord or developer (City may petition the state legislature for creation of a port authority to act as the city's developer) provide facilities that serve non-residents as well as residents, whether in the form of ball fields, ice arena, library or other amenities (Question: How does this statement affect desires to upgrade Lowell Park?) "What function is the City NOT performing now that it should be in 20tS?" interactive computer access to city government, to provide information, meeting notices, community bulletin board, voting, etc. increased involvement in adult and youth recreation programs, a change that has already begun 2 ,.. . ~ CJ) ,g. E ~ o I el I ., .. en e .- E C\J u e "What is the biggest change you see coming in the next 20 years?" annexation construction of the new St. Croix River bridge traffic, especially if no new St. Croix River bridge is built people will want more involvement in government decision-making and more accountability aging of the population - Baby Boomer bulge combined with greater longevity will cause priorities to shift "What three new facilities should the City provide to meet existing or coming needs?" Immediate needs: City Hall Public Works garage Longer-range/1ess pressing needs: fire station police department facility (department may take over an existing building) community center, possibly including an ice arena and other amenities community park ". -,,~ .. n _ ','. '_;';;~; . "~.': :__:.:.:-;':.....":.-;::.-..~-. .:.... ....r "Which activities are most important to the City? which are least important?" # 1 responses #2 responses #3 responses e ."' ~. -. -..~ .~, ..-' ,'\~ . " :::.~I~~f - +, .. ~"..:.~/~~':-.~ r: '.;,~':".7 Most important Least important New commmunity facilities, esp. City Hall and a Public W orks/ Parks garage (2) Street repair (2) Aiple property .'..'.....;!'... Reducing inflow & infiltration (2) Repairing drainage facilities Kolliner Park improvements Sidewalk repair (2) Bigger City Hall More/improved neighborhood parks Kolliner Park (2) Pedestrianlbike facilities Maintenance oflift bridge Street repair (2) Lowell Park (2) Neighborhood parks Pedestrianlbike facilities (2) Maintenance oflift bridge (2) 3 At this point, some consensus may be seen developing. With respect to parks and recreation, it's more important to Council members to upgrade Lowell Park. develop Aiple Park, and maintain/improve neighborhood parks. Street repair received high-priority rankings, as did a new/enlarged City Hall. By contrast, the lift bridge is one infrastructure item that may be dropped from serious competition for funds. "Are [current] spending priorities appropriate?" The only item identified as a possible candidate for substantially reduced funding was the library, primarily because an alternative exists that would continue service without City involvement. The consensus of the Council is that turning the library over to the County is worth exploring again within the next 2-3 years. Another "non-essential" item with potential for cutting is the park system~ however, people are demanding more parks, not fewer. Other City services -- police, fire, sewer, streets -- do not lend themselves to any significant reduction, particularly because many of these are already "behind" in staffing or maintenance and repair. Debt service will also continue to rise because of the City's new street-assessment policy, which splits the cost with homeowners 50-50. "What other sources of financing might be acceptable to the community?" a surcharge to replace general-fund contributions to the Solid Waste Enterprise Fund increased liquor-license fees cigarette-sales license fee improved/increased grantsmanship subcontracting out services in which Stillwater excels institution of a franchise fee for utilities a [one-percent] City sales tax a [three-percent] hotel tax cJ;'eation of Friends of the Stillwater Parks corporate sponsorship or partnerships, particularly among large employers and businesses such as Cub Foods, Dayton-Hudson (Target), Wal-Mart, UFE, IncStar, . medical facilities, etc. (includes possible challenge grants) neighborhood responsibility for park maintenance "Adopt-a-Park" program downtown parking district stormwater utility district increase in residential development fees introduction of development impact fees Council members have obviously thought quite a bit about how to reduce the City's reliance on the property tax by finding or generating new revenues. Each of these alternatives -- and there may be others -- is worth study to learn its potential earnings, hidden costs and impact on the community. 4 ,.. .. (/)e e -- E CO (.) e \ e MEMORANDUM FROM: Mayor and City Council George Ness, Fire Chief TO: RE: DATE: Promotion of Ron Johnson to Captain April 14, 1994 I would request the promotion of Ron Johnson, Firefighter, to Fire Captain. Ron has been a Firefighter for over six years. He began as a member of the part -time force in June 1982 and was hired as a full-time Firefighter on September 4, 1988. The position of Captain was originally held by me and has been open since my appointment to Fire Chief. My request is also based on a performance evaluation I recently conducted (using the new system developed by the City Coordinator) for Ron. My evaluation of Ron indicates that Ron has performed his past duties very well and that he is a valued employee. The evaluation also indicates that Ron is capable of performing the duties and responsibilities of the Captain position as shown on the attached job description. I would recommend that Ron's promotion be effective May 1, 1994. e j POSITION TITLE: DEP AR TMENT: ACCOUNTABLE TO: WORK DIRECTION PROVIDED TO: PR~RY OBJECTIVES FIRE CAPTAIN - TRAINING OFFICER FIRE DEPARTMENT ASSISTANT FIRE CHIEF FIREFIGHTER ENGINEER e The development of training needs and programs and the conduct of training programs. The maintenance and repair of fire automotive apparatus and accessory equipment. To assume command during fire suppression activities in the absence of a superior officer. MAJOR AREAS OF RESPONSIBILITY Develop questionnaires, performing a needs analysis, establishing curricula, preparing lesson plans. Preparing course examinations, scheduling classes and keeping training records. To stay abreast with all OSHA, NFPA, and life safety standards in the fire service. To assist in the preparation of specification for new equipment and apparatus. Responds to fire alarms and medical emergencies with the company and assumes command until relieved by a superior officer; provides medical emergency care. Directs and trains other personnel in training activities. Assists in the preparation of the fire department budget. Assists the Fire Chief as necessary, takes command in emergencies, as appropriate, unless relieved by a superior officer and reviews actions to maintain optimum results with the maximum protection of life and property and minimum danger to fire fighting personnel. Maintains individual fire fighting skills, including physical conditions. Stays abreast of developments in the firefighting field and changes in related laws and ordinances. Performs other work related to the position and as directed by the Assistant Fire Chief. EDUCATION AND TRAINING REQUIREMENTS Graduation from high school or equivalent, supplemented by course work in fire suppression activities; at least seven (7) years of actual experience in firefighting and considerable experience in maintenance and repair of fire equipment and related apparatus. QUALIFICATIONS Considerable knowledge of the principles, practices and procedures and e equipment use in modern firefighting and protection of life and property from fire. '. e Considerable knowledge of the rules and regulations of the fire department, geography of the city, the location of streets, principal buildings and fire hydrants. . Ability to plan, install and carry out assigned programs of departmental operations and activities. Considerable skill in operating and maintaining a variety of specialized tools, equipment and apparatus. Considerable knowledge of practices, methods, tools and materials used in the maintenance of equipment used in modern firefighting. Ability to prepare and present effectively oral and written informative materials relating to the activities of the fire department. Ability to establish and maintain effective working relationships with other city officials, civic and official groups and the general. EXAMPLES OF PERFORMANCE CRITERIA Establishes effective working relationships with others. 9arries out assignments and duties under limited supervision. Prepares personnel reports, fire reports and such other routine and special reports as required in an accurate manner. Maintains due regard for the safety and welfare of personnel under his command. Provides direction and assistance in the development of subordinates. TOOLS AND EQUIPMENT USED Emergency medical aid unit, fire apparatus, fire pumps, hoses, and other standard firefighting equipment, ladders, first aid equipment, radio, pager, personal computer, phone. (if position is strictly administrative, delete field equipment/tools) . PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; talk or hear; stand; walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. Ie I The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth ) perception, and the ability to adjust focus. e WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in office, vehicles, and outdoor settings, in all weather conditions, including temperature extremes, during day and night shifts. Work is often performed in emergency and stressful situations. Individual is exposed to hearing alarms and hazards associated with fighting fires and rendering emergency medical assistance, including smoke, noxious odors, fumes, chemicals, liquid chemicals, solvents and oils. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet in office settings, and loud at an emergency scene. SELECTION GUIDELINES Formal application; review of education and experience; appropriate testing and interviews; oral interview; background check; physical agility; drug screening; final selection and pre-employment medical examination. NOTE: Appointees will be subject to completion of a standard probationary period. The examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. el e e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Vehicle List DATE: April 14, 1994 Accompanying this memo is a list of vehicles and equipment for each department. Council had indicated a desire for this information at a previous meeting. At this time I would request that the vehicle originally assigned to Administration (City Coordinator vehicle) be transferred to Building Inspection. The vehicle is no longer needed for Administration, and the Building Inspection vehicle is in poor shape and should be sold at the next Sheriff's auction. .... 4~ CITY OF STILLWATER Veh ic 1 e( equtpment List Department Description of Vehicle/ Equipment Year Purchased Condition A-D Estimated Replacement! Purchase Year Estimated Replacement Value PARKS 'Dodge Pick-Up . 1986 C 1995 15,000 Dodge 1 Ton Dump Truck 1987 B 1996 15,000 Ford 1/2 Ton Pick-Up 1987 B 1996 15,000 Ford 1/2 Ton Pick-Up 1990 A 1997 Dodge Military Truck-1956 1967 F (To be sold/auctioned) John Deere lawn Tractor 1989 B 1996 10,000 Kubota F 2400 lawn mower 1992 A 1998 15,000 Jacobsen lawn Sweeper 1973 F 1994 6,000 Jacobsen lawn Sweeper 1988 C 1997 6,000 John Deere Tractor-loader 1989 A 1999 30,000 Toro Infield Prep. Machine 1990 A 1998 2,000 John Deere weed & fertilizer 1993 A 2003 8,000 sprayer Gravely walk behind mower 1980 B 2000 1,000 International Tanker Truck 1969 B 2004 5,000 Chevy Van 1981 B 1997 5,000 PUBLIC WORKS 920 loader (Cat) 1975 C 1995 70,000 Vactor Sewer Truck 1978 C 1999 150,000 630 loader Cat 1983 B 1999 85,000 Grader with Wing Cat 1983 B 2003 100,000 Sweeper Mobil 1979 C 1996 100,000 Ford Dump Truck* 1983 C 1996 60,000 Ford Dump Truck* 1986 B 1999 60,000 Dodge Dump Truck 1985 D (To be sold/auctioned) Dodge Dump Truck 1986 D (To be sold/auctioned) loader Case 1989 A 2004 80,000 Dump Truck Int. 1989 A 2003 60,000 Dodge Pick-Up* 1984 B 1999 10,000 Chev Pick-Up 1989 B 2001 10,000 Page 1 e e e e Department I Description of Vehicle/ Year Purchased Condition A-D Estimated Replacement! Estimated Replacement Equipment Purchase Year Value Chev Pick-Up 1989 B 2002 10,000 Sweeper Mobil* 1986 C 1999 100,000 John Deere Grader 1986 B 2004 90,000 Champion Grader 1991 A 2008 90,000 Tar Kettle 1989 B 2000 10,000 Router 1989 B 1998 7,000 Brake Lathe 1990 B 2014 5,000 Brush Chipper 1990 B 2001 10,000 Snow-Blower-Root 1983 B 2000 15,000 Snow-Plow Blade 1990 B 2000 5,000 Ford Dump Truck 1992 A 2004 25,000 Ford Flush Truck 1992 A 2010 70,000 Ford 4x4 Pick-Up 1993 A 2003 14,000 Compressor Ingersol 1988 B 2002 10,000 Add'l EQuipment Needed: Sweeper 1995 100,000 Plow for One Ton 1994 2,000 [ 1 ] Pool car or 1/2 staff 1994 5,000 Loader/Backhoe 1998 70,000 Loader 1997 80,000 One Ton Truck 1994 31,000 FIRE Chevy Pick-Up* 1968 C 1995 35,000 DEPARTMENT Ladder Truck* 1972 C 1994-95 500,000 Ford Pumper 1974 C 1996 250,000 Buick Century Car 1989 B 1999 18,000 Ford Pumper 1981 C 2001 250,000 Dodge Pick-Up 1987 B 2007 35,000 Ford Pumper 1986 B 2006 250,000 Ford Tanker 1989 A 2009 130,000 Rescue 1989 A 2009 200,000 Chevy Suburban 1993 A 2013 25,000 Page 2 Department I Description of Vehicle/ Year Purchased Condition A-D Estimated ReplacemenV Estimated Replacement Equipment Purchase Year Value SCBA Air Tanks 10 in 1981 B 1996 3,750 (must be replaced after 8 in 1986 B 2001 3,000 15 Years) DOT regulation 8 in 1987 B 2002 3,000 Firefighting Gear" 1982 C 1994-95 14,000 (20 Men @ $700.00) 30 pagers @ $400.00. 1977 0 (To be used as back up) 37 pagers @ $352.00 1994 A 2004 14,500 Add'l Equipment Needed: Rescue Extrication Tool 1994-95 4,500 POLICE Chevrolet Lumina 1993 A 1998 14,500 DEPARTMENT Pontiac 6000 1998 B 1996 14,000 Chevrolet Caprice 1993 A 1995 14,500 Chevrolet Caprice 1993 A 1995 14,500 Ford Crown Victoria 1991 C (To be auctioned) Chevrolet S-10 Pick-Up(CSO) 1987 B 1996 21,000 Ford Crown Victoria 1991 C (To be auctioned)' Ford Crown Victoria 1991 A 1998 16,000 Chevrolet Caprice 1989 C 1996 15,000 Chevrolet Caprice 1990 0 (To be auctioned) Dodge Diplomat 1988 0 (To be auctioned) Ford Taurus 1994 A 1999 13,500 BUILDING Mercury Marquis. 1986 0 (To be auctioned) INSPECTIONS Ford Pick-Up 1991 A 1997 13,000 ADMINISTRATION Mercury Marquis 1986 C 1995 12,000 (To be transferred to Building Inspection) Page 3 e e e e Department Description of Vehicle/ Year Purchased Condition A-D Estimated Replacement! Estimated Replacement Equipment Purchase Year Value PLANNING [ 1 ] Mercury Topaz 1988 B 1996 12,500 A=Excellent B=Good C=Fair D=Poor [ * ] indicates a priority vehicle/equipment that needs to be replaced or purchased within the next five years [ 1 ] planning vehicle could be used as a "pool" car. Page 4 '( t e Ie TO: MEMORANDUM f) Mayor and City Council \\ 'f/ Ann Pung-Terwedo, City Planner ~ FROM: RE: Case No. SUP/93-19 DATE: April 15, 1994 Background Last Spring, (1993) a Special Use Permit was granted for a temporary tent structure and signage for the Stillwater Shakespeare Theatre. The conditions of approval are attached. Unfortunately, the Theatre Company did not proceed with its production. Discussion Mary Lou Meagher-Gammans, the applicant, would like to proceed with the production in 1994. The request is the same as last year. The conditions of approval have been modified for this seasons production. Staff Recommendation Approval. Conditions of Approval 1. The picnic tables on the site shall be reviewed by the Design Review Committee. 2. The occupancy of the tent structure shall be reviewed by the Building Official. 3. The Special Use Permit is granted for the summer of 1994. May 15 to September 15. 4. The proposal shall be reviewed by City staff at the end of the season and a report submitted to the City Council. 5. The applicant shall submit a plan for the 1995 season by March 30, 1994. , , PLANNING APPLICATION REVIEW CASE NO. SUP/93-19 e Project Location: 501 North Main Street Applicant1s Name: Marylou Meagher-Gammans Type of Application: Special Use Permit Project Description: A Special Use Permit for a temporary tent structure and signage for the Stillwater Shakespeare Theatre. Discussion: The request is to place a 40 ft. by 60 ft. temporary tent structure for a four week production of Shakespeare. The site plan shows approximately where the tent will be located. The entrance to the site will be from Main Street. Picnic tables will be placed outside the area for intermission. The parking demand for the use is approximately eighty one (81) parking spaces according to the Parking Ordinance. The North Main Street lot has 100 parking spaces and there is plenty of on-street spaces on Main Street. The Zephyr also uses this lot. The tent structure is white with a height of sixteen feet. There will be a 225-250 seating capacity. The Design Review Committee reviewed the proposal for the tent structure and signage at their regular meeting of April 5, 1993. The Committee did not comment on the tent structure due to its temporary nature; however, they did state that the north end of town is visually different from the Historic District on the south end of town. The Committee approved the signage with a condition that it be placed fifteen feet behind the sidewalk. The applicants have also stated they will provide portable restroom facilities. They will be serving beverages (no alcohol). CONDITIONS OF APPROVAL: 1. The picnic tables shall be reviewed by the Design Review Committee. 2. The sign plan shall be reviewed by the Design Review Committee. 3. The occupancy of the tent structure shall be reviewed by the Building Official. 4. The Special Use Permit is approved for a one month period between June 15 and August 15, 1993. e e e Plan Review Application Case No. SUP/93-19 Page Two 5. The proposal shall be reviewed by City Staff at the end of the season and a report submitted to the City Council. 6. The applicant shall submit a plan for the 1994 season by March 30, 1994. RECOMMENDATION: Approval as conditioned. Findings The proposal meets the intent of the Downtown Design Guidelines and Zoning Ordinance. Attachments: - Application - Letter - Tent structure - Photos of the site. PLANNING COMMISSION RECOMMENDATION: Approval with conditions. (j~ ~ , CITY OF STILLWATER Case No. SUP/93-19 Permit Fee $70.00 e Date Fee Paid 3/30/93 ZONING USE PERMIT n Cert ifi cate of Comp 1 i ance n Rezoning rxl Special Use Perm it II Variance n Pl anned Unit Development II Grad i n g n Sign II n Conditional Use Amended Ap P 1 i can t : Marylou Meagher-Gammans Address: 195 East Fifth Street #608 City/State/Zip Code: St. Paul, MN 55101 Property Description: Plat Parcel No. 11022-2000 Zone District: CBO PERMITTED USES} A Special Use Permit for a temporary tent structure and signage for the Stillwater Shakespeare Theatre. Subject to the following special conditions: 1. The picnic tables shall be reviewed by the Design Review Committee. 2. The sign plan shall be reviewed by the Design Review Committee. 3. The occupancy of the tent structure shall be reviewed by the Building Official. 4. The Special Use Permit is approved for a one month period between June 15th and August 15th. 5. The proposal shall be reviewed by City Staff at the end of the season and a report submitted to the City Council 6. The applicant shall submit a plan for the 1994 season by March 30, 1994. understand that any changes from / el e '-..J e e MEMORANDUM FROM: Mayor and City Council (\ 7 Ann Pung-Terwedo, City Planner "\}j'''-..J TO: RE: Lily Lake Water Sampling Report DATE: April 14, 1994 Lily Lake The Planning Commission held a public workshop on the results of the Lily Lake water sampling report at their regular meeting on March 14, 1994. The City notified residents who lived on the lake, and approximately 10 residents attended the meeting. Tim Fredbo of the Washington County Soil and Water Conservation District presented the results of the study. He also distributed some good information on best management practices for lake owners. Study Results The results of the 1993 water monitoring of Lily Lake indicated that the water quality of Lily Lake is not as degraded as previously thought. However, the extremely cool, wet summer of last year made it very difficult to make real accurate assessments about the water quality of Lily Lake. Mr. Fredbo recommended that water sampling be conducted again this summer. The Metropolitan Council has a water monitoring program in which volunteers on the lake take the samples. Planning Commission Recommendation The Planning Commission and the residents on the lake recommend that water monitoring be conducted for another summer. The Metropolitan Council was contacted about using their services. Unfortunately, it is too late to contract with them for the water monitoring program for this summer. I recommend that the City contract with the Metropolitan Council's water monitoring program for the summer of 1995. e TO: FROM: RE: DATE: MEMORANDUM Mayor and City Council \\( Ann pung_Terwedo. City p\anIler~ Brown's creek Water Sampling Report e April 14:, 1994 FOR YOUR INFORMATION ~ack~OU~ The Brown's Creek WMO conducted water monitoring of Brown's creek in the suroDler of 1993. The report is attached. Water samples were taken at Highway 15 and at the mouth of the creek. The report indicates that the water Q.uality in Brown's Creek. based state standardS for water Q.uality. seems to be Q.nite good. However, the sUlJllller of 1993 was Q.uite cool and rainy so there was not enough information to accuratelY assess the streamS condition or begin to identify anY trends associated with land use in the watershed. The Brown's Creek WMO will be conducting water monitoring again in 1994. AlsO. for your information. the Middle St. crob< WMO will be conducting water monitoring of Lake McKusick this sUlJllller. e e BROWNS CREEK WATERSHED MANAGEMENTMENT ORGANIZATION (BCWMO) 1993 WATER QUALITY MONITORING OF BROWNS CREEK e Prepared for the BCWMO by: Tim Fredbo Washington Soil & Water Conservation District e TABLE OF CONTENTS A. I ntroduct ion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 1 B. Applicable Water Quality Standards.... ............. ...... .....Page 2 C. Stream Monitoring Parameters............... ... ... ........ .....Page 2 Temperature .................................................. Page 2 Fecal Coliform Bacteria...................................... .page 3 Oi sso 1 ved oxygen.............................................. Page 4 pH. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 5 Phosphorus and Nitrogen.......... ................... ...... ....Page 5 Suspended So 1 ids. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7 Turbidity.................................................... .page 7 Ch lor ide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8 O. Resu 1 ts and Oi scuss ion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8 Table - Browns Creek, station A...... .... ....... ..... ........ ... .page 10 Table 2 - Browns Creek, station B.......... ....................... .page 11 e e BROWNS CREEK WATERSHED MANAGEMENT ORGANIZATION 1993 WATER QUALITY MONITORING OF BROWNS CREEK A. INTRODUCTION e The Browns Creek Watershed Management collected samples from Browns Creek, reaches, during 1993. Browns Creek is a valuable community resource that provides many benefits including fish and wildlife habitat, recreational opportunities, aesthetics, and enhancement of property values. Urban development, agricultural practices, waste disposal, and storm water runoff can result in the addition of increased loads of pollutants to the stream. This sampling effort is the BCWMO's initial attempt at water monitoring which it hopes wi 1 1 enable them to assess current conditions to better tailor future management decisions, sampling efforts, and protection programs. The 1993 sampling was performed by the Washington Soil and Water Conservat ion Di stri ct for the BCWMO. Stream water samp 1 es were collected during June, August, and October of 1993. Water samples were collected from the following stations: Station A: Located at the point where Browns Creek passes under State Highway 96, near the mouth of the Creek. Station B: Located at the culvert under County Road 15 on the main stem of Browns Creek. The samples were analyzed to determine levels of nitrate and Organization (BCWMO) both upper and lower ammonia nitrogen, chloride, fecal coliform bacteria, suspended so 1 ids, total phosphorus, pH, and turbi di ty. Di sso 1 ved oxygen and temperature were measured in the stream each time samp 1 es were collected. Stream water quality data for 1993 are summarized in Tables 1 and 2. B. APPLICABLE WATER QUALITY STANDARDS The MPCA has adopted minimum water quality standards for Mi nnesota streams. The stream standards are based on actual and/or potent i a 1 uses for the stream. Browns Creek has been classified under MPCA Rule 6 MCAR 4.8014 as fisheries and recreational streams, class 2A and 2B waters. Browns Creek, in Sect ions 20 and 21, T30N, R20W, (east of Nea 1 Ave), has been designated as a trout stream by the DNR Commissioners Order No. 2089. As a result, this is the Class 2A section of this stream. These classifications describe water qual ity that wi 11 support cool or warm water fish populations as well as being suitable for all forms of recreation activities, including wading or swimming. The spec if i c standards app 1 i cab 1 e to Browns Creek are shown in Tables 1 and 2 under the column heading "MPCA Standards." C. STREAM MONITORING PARAMETERS The fOllowing paragraphs discuss the water quality parameters 1n greater detail. TemDerature. The measurement of water temperature 1S important because of its effect on fish and other aquatic 2 e I I .1 e organisms. various fish The successful growth and reproduction spec 1 es is dependent on the maintenance of of e specific temperature ranges. The temperature standard established by the MPCA for Browns Creek requires that any discharge into the stream should not increase the downstream water temperature by more than SOF in the area west of Neal Avenue, and no increase in temperature in the trout stream east of Neal. The standard further requ i res that the water temperature should never be higher than 86JF ln Class 2A and 2B waters. The water temperature measured in Browns Creek during 1993 sample events ranged from 46.4oF to 760F at Stations A and 47.3oF to 760F at Station B. Fecal Coliform Bacteria. Fecal coliform bacteria originate only in the intestines of warm-blooded animals. They typically do not present a health hazard, but due to their origin, they have been used to indicate the potential presence of disease-carry i ng bacter i a. The standard for waters to be class if i ed as Class 2A and 2B requ i res that fecal col iform bacteria not exceed 200 organisms per 100 milliliters. Fecal coliform can be carried to streams through groundwater, by surface storm flows, and by transport of sediments that have come in contact with the bacteria. Fecal coliform bacteria concentrations in samples collected from Browns Creek during 1993 ranged from 40 to 150 organisms per 100 milliliters at Station A, and 3 e from 40 to 3000 organisms per 100 milliliters at Station B. Dissolved Oxyoen. Dissolved oxygen levels are important to water quality in providing a suitable habitat for fish and other aquatic life. Low dissolved oxygen concentrations can indicate an upstream discharge of oxygen-demanding substances, low stream velocities, or oxygen consumption by bottom sediments. Dissolved oxygen 1S consumed 1n large quantities by bacteria during the decomposition of organic material. The organic material may be of natural or.igin or may result from the addition of sewage, industrial waste, or stormwater runoff to the stre'am. Low levels of dissolved oxygen will cause a shift from desirable game fish populations to less desirable fish populations that can tolerate low oxygen levels, such as carp and catfish. The water qual i ty standards requ ire that an amp 1 e supp 1 y of oxygen be avail ab 1 e to susta in the des ired aquat i c 1 i fe throughout the year. The standard for waters to be classified as Class 2A requires the dissolved oxygen concentration to be no less than 7 milligrams per liter at all times. The standard for water to be classified Class 2B requ i res the d i sso 1 ved oxygen concentrat i on to be no 1 ess than 5 milligrams per liter at all times. Dissolved oxygen concentrat ions measured in Browns Creek dur i ng 1993 ranged from 7.0 to 11.0 mg/L at Station A and 4.4 to 8.7 mg/L at e Station B. 4 e 'e ~ pH 1S a measure of the degree of acidity or alkalinity of substances. It is measured on a scale of one to 14. pH values below seven indicate the material 1S acidic, and pH values above seven indicate the material is alkal ine. A pH of seven is the neutral point where the material is neither acidic or alkaline. The pH of most natural waters is near neutrality. pH extremes at either end of the scale are rare in nature due to the high buffering capacity of natural waters. A low pH can be caused by acid discharges or by high concentrations of organic acids. Low pH can be toxic to aquatic life by releasing materials from sediments. The MPCA standard specifies a pH range from 6.5 to 8.5 for Class 2A waters and a pH range from 6.5 to 9.0 for Class 2B waters. pH values measured in Browns Creek ranged from 7.9 to 8.1 at Station A, and from 7.6 to 7.8 at Station B. Phosphorus and NitroQen. Phosphorus and nitrogen are nutrients essential for the growth of organisms. High concentrat ions of these elements in streams, espec i a 11 y in streams discharging into lakes, can offset the delicate nutr i ent balance in the 1 ake and contr i bute to nu i sance algae blooms and weed growth. High nitrogen and phosphorus concentrat ions can be a resu 1 t of fert i 1 i zers from agricultural or urban runoff or from poorly functioning landfills, municipal sewage treatment systems, or individual septic systems. High concentrations of nitrate nitrogen and 5 e tota 1 phosphorus have not been shown to be i nj uri ous to aquatic life. The MPCA has not established nitrate + nitrite nitrogen standards for Class 2A and 28 waters. High concentrations of unionized ammonia nitrogen may be s t res s f u lor i n j u r i 0 u s to f ish. Un ion i zed ammo n i a , s a function of total ammonia concentration, water temperature and pH level. The standard requires that unionized ammonia concentrations never exceed 0.016 mg/L for Class 2A waters and 0.04 milligrams per liter for Class 28 waters. None of the values measured in 1993, as can be seen in Tables 1 and 2, exceed the MPCA standard. The MPCA has not established a total phosphorus standard for Class 2A or 28 waters. However, it has established a standard for effluents discharged into streams. None of the tota 1 phosphorus va 1 ues exceed th is 1 mg/l standard. The total phosphorus values are relatively high when compared to the typical values expected for lakes in this region. Typical total P values for lakes range from .025-.050 mg/l. All of the total P values measured in 1993 exceed this range of values. If these values were observed in a lake, the lake would be considered very high in phosphorus, making the lake hyper-eutrophic. Hypereutrophic lakes generally have quite degraded water quality, and experience severe algae blooms. Tota 1 phosphorus va 1 ues we re higher at Stat ion 8 for all e 6 e readings, with the exception of the October 21 sampling when Station A and B had identical total P values. Nitrate + Nitrite N values, for all sampling dates and both sampling stations, also exceeded the average lake value expected in this region. This lake value is less than .01 mg/l. On all sampl ing dates, Station A nitrate + nitrite values were greater than those encountered at Station B. However, the difference is not significant. Susoended Solids. Suspended solids include both organic and inorganic material. Organic suspended solids include algae, 1 eaves, grass, oi 1 and topsoi 1'. The i norgan i c i nc 1 ude sand, silt, and clay. Suspended solids settle out in slowly flowing water. The sediment can smother aquatic organisms and plant 1 i fe and interfere wi th the food web. The MPCA has not established a suspended solids standard for Class 2A or 2B waters. However, it has establ i shed a standard for eff 1 uents discharged into streams. The suspended so 1 ids eff 1 uent standard is 30 mi 11 i g rams of suspended so 1 ids per liter of water discharged into Class 2A or 2B waters. Suspended solids concentrations measured in Browns Creek during 1993 ranged from 6 to 18 mg/L at Station A, and from 15 to 18 mg/L at Station B. Turbidity. Turbidity is a measure of water clarity or the ,e I ability of water to transmit light. Water of high turbidity has a murky appearance because it does not transmit light in 7 e straight 1 ines. The 1 ight rays are scattered and absorbed by sol ids, ln the water. Turbidity can result from inorganic solids such as silt or clay or from orgamc matter, such as plankton and other microscopic organisms. High turbidity can interfere with the growth and reproduction of aquatic plants and organisms. The MPCA standard requires that turbidity not exceed 10 nephelometric turbidity units (NTU) for Class 2A waters and 25 nephelometric turbidity units (NTU) for Class 2B waters. Turbidity measurements in Browns Creek during 1993 ranged from 4.9 NTU to 8.3 NTU at Station A, and from 5.2 to 17 NTU at Station B. Chloride. Increasing chloride concentrations in surface waters are typical in an urbanizing watershed and are usually a result of winter road salting operations. Chloride concentrations measured in Browns Creek are low and likely do not playa vital biochemical role in fresh water life processes. The standard for Class 2A waters require that ch lor i de not exceed 50 mg/l. The MPCA has not set chloride standards for Class 2B waters. The chloride concentration in samples collected from Browns Creek ranged from 6.8 to 21 mg/l. D. RESULTS AND DISCUSSION There were only two parameters that exceeded MPCA standards for the samples taken during 1993. Fecal coliform bacteria level was very hi gh at Stat ion B, 3000, for the August 25 samp 1 e. Thi s e 8 e Ie level is so high that it could very well be attributed to an analytical error or sample contamination. Dissolved oxygen (DO) at Station B, on June 23, was below the 5 mg/l standard. The reading of 4.4 mg/l is not that critical, however, since other readings at Station B showed adequate DO levels. Even though nitrogen and phosphorus 1 eve 1 s do not exceed MPCA standards, levels are still somewhat high when compared to typical values found in lakes in this region. This is evidence of some excess nutrient loading in the Browns Creek Watershed. This data cannot pinpoint the soujce of these nutrients. It was the intent of the BCWMO to see if the water quality values were significantly different, or worse, at Station A, due to the more urbanized nature of the watershed. The results do not show a significant difference in water quality between the two sampling stations. Nitrate + nitrite values are slightly higher at Station A, while total phosphorus levels were higher at Station B. Overall, the water quality in Browns Creek, based on state standards and the samp 1 es taken ; n 1993, appears to be qu i te good. The BCWMO may want to consjder to continue sampling efforts on the stream. One year's data, especially in the high precipitation year that 1993 was, is not enough information to accurately assess the streams condition, or begin to identify any trends associated with land use in the watershed. 9 TABLE 1 - BROWNS CREEK-STATION. A* HPCA Standards Parameter Class 2A June 23 AUQust 25 October 21 Ammonia, mg/L (un-ionized as NI) Not to exceed 0.016 .005 .008 .005 Chloride, mg/L as Cl Not to exceed 50 9.6 12 21 Dissolved oxygen, mg/L Not less than 7 mg/L at all times (instantareous minimum concentrations) Not to exceed 2003 7.9 7.0 11.0 Fecal Coliform Bacteria, no/l00 150 40 t 20 Nitrate + Nitrite as N, mg/L 0.21 0.36 0.44 pH, Standard Units 6.5-8.5 8.0 8.1 7.9 Suspended Solids, mg/L Temperature, oc Not to exceed 30' 6 9 18 Total Phosphorus, mg/L as P No material increase Not to exceed l' 24.5 23.5 8.0 0.19 0.25 0.1 Turbidity, NTU Not to exceed 10 4.9 8.3 5.8 'Station A is located in tbe culvert under Higbway 96 near tbe moutb of the creek. 'The percent un-ionized ammonia was calculated using tbe following formula: f- xlOO Where: f- percent of total ammonia in the un-ionized state 10(pka-pH)+ I 2729.92 pka- 0.090182"_(dissoclation constant) T T.. temperature in degrees Kelvin (273.1' L=O'C) JTbis dissolved oxygen standard shall be construed to require compliance with the standard SO percent of the days at which the flow of the receiving water is equal to the lowest weekly now with a once in to-year recurrence interval. ~OO organisms/IOO mL IS a logarithmic mean measured in not less than five samples in any calendar month, nor shall more han 10 percent of all samples taken during calendar month individually exceed 2,000 organismsllOOmL (applied only between March land October 31). 4Effiuent stindard which may be applied in special conditions. 50ased on monthly average of the maximum daily temperature, except In no clSe shall it exceed the daily average temperature of 30' C. . e . TABLE 2 - BROWNS CREEK-STATION B* MPCA Standards Parameter Ammonia, mg/L (un-ionized as N') Class 28 Not to exceed 0.04 Chloride, mg/L as Cl Dissolved oxygen, mg/L Not less than 5 mg/L at all times (instantareous minimum concentrations) Not to exceed 2003 Fecal Coliform Bacteria, no/l00 Nitrate + Nitrite as N, mg/L pH, Standard units 6.5-9.0 Suspended Solids, mg/L Not to exceed 30. 30e above naturalS Not to exceed 1. Temperature, oe Total Phosphorus, mg/L as P Turbidity, NTU Not to exceed 25 .Station B is located at the culvert under County Road IS, on the main stem of Browns Creek. IThe percent un.ionized ammonia was calculated using the: following formula: I f- xlOO Where: f= percent of total ammonia in tbe: un-Ionized state: 10(pka.pH)+1 2729.92 pka" 0.090182= _(dbsodatlon constant) T T ..te:mperature: in degre:es Kelvin (273.loL=OoC) e June 23 AUQust 25 October .003 .004 .008 6.8 9.8 21 4.4 7.8 8.7 40 ~ 60 .074 0.10 0.22 7.7 7.8 7.6 18 15 17 24.5 24 8.5 0.24 0.42 0.10 5.2 17 5.9 IThis dissolved oxygen standard shall be: construe:d to require compliance with the: standard 50 percent of the: days at which the: now of the receiving waler is equal to the lowest weekly now with a once: in 10-year recurrence inte:rval. ~OO organisms/IOO mL as a logarithmic mean measured in not less than live samples in any calendar month, nor shall more han 10 percent of all samples taken during calendar month individually exceed 2,000 organisms/IOOmL (applied only betwee:n March I and Odober 31). 4Effiuent standard which may be applied in special conditions. 'Based on monthly average of the: maximum daily temperature:, except in no case shall it exceed the daily average tempera lure of 30" C. e - MEMORANDUM TO: Mayor and City Council K1ayton Eckles, City Engineer ( i./ Advertisement for Bids for Marketplace Project, L. r. 301 FROM: RE: DATE: April 14, 1994 SEH has completed the plans and specifications for the Marketplace project, which includes Curvecrest, Neal Avenue, and Trunk Highway 36 frontage road construction. MNDOT is currently reviewing the plans for final state approval. I have reviewed the plans, and with a few minor corrections, find them to be acceptable. The total estimated cost for this project is $2,385,254.00, as estimated by SEH. That does not include overhead or engineering. The next step of the process would be for Council to approve the plans and authorize advertisement for bids. If Council approves the plans tonight, bids could be opened May 13th. RECOMMENDATION: I recommend Council pass a resolution approving the plans and specifications for the Stillwater Marketplace project, L.r. 301, and authorize staff to advertise for bids. e I Ie MEMORANDUM TO: Mayor and City Council Klayton Eckles, City Engineer FROM: RE: Bid Award for the Highlands 5th Addition Project DATE: April 12, 1994 On Monday, April 11, at 11 a.m., bids were opened for the Highlands 5th Addition improvement project. There were 14 bidders for this project. The low bid was Inland Utility Construction, with a low bid of $195,522.26. The engineer's estimate was $284,456.00. The bid from Inland Utility is $89,000.00 below the engineer's estimate. The bidding process was very competitive and this bid should be considered a true bid, even though it is well below the estimate. Inland Utility has done work in the City in the past, they did one of the earlier phases of the Highlands development. There were no problems of any significance with Inland Utility Construction during that project; they did a fine job. RECOMMENDATION: I recommend the Council award the Highlands 5th Addition improvement project, L.1. 302, to Inland Utility Construction for a project bid of $195,522.26. "'SaJ April 14, 1994 3535 VADNAIS CENTER DRIVI;, 200 SEH CENTER, ST. PAUL. MN 551/0 512400.2000 800 325.2055 e ARCHITECTURE ENr;INEERING ENVIRONMENTAL TRANSPORTATION RE: Stillwater, Minnesota Highland of Stillwater 5th Addition 1.1. 302 SEH No. A-STILL9408.00 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Attention: Klayton Eckles On Monday April 11, 1994, 14 bids were received for the Hlghland of Stillwater 5th Addition Improvements in Stillwater. These improvementsinc1ude the construction of utilities and streets. A sununary of the bids is as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Estimate Inland Utility Hydrocon, Inc. Volk Sewer and Water S.R. Weidema Kadlec Excavation Richard Knutson R.P. Utilities C.W. Houle, Inc. Brown and Chris Northland Construction Dave Perkins Contract. Alcon COnStruction Schurcon, Inc. Fuhr Trenching $195,522.26 201,804.40 213,208.99 223,880.68 224,302.26 228,345.26 231,125.50 235,645.60 244,746.32 246,894.19 249,403.00 257,450.20 258r374.00 282.187.70 $284,456.00 The low bid was submitted by Inland Utility Construction of St. Michael, Minnesota. We have had experience with this company in the City of Stillwater (Highlands 2nd Addition) and believe they have the experience and financial ability to complete a project of this size. Substantial completion is set for July 15, 1994 and final completion by August 1, 1994. The COntractor has a indicated a desire to start construction as soon as possible. .. SHORT ELL/Orr HENDRICKSON INC. MINNEAPOLIS, MN sr CLOUD, MN CHIPPEWA FALLS. WI MADISON, WI e Honorable Mayor and City COWlcil April 14, 1994 Page 2 We would reconunend that the contract for the Highlands of Stillwater 5th Addition Improvements be awarded to Inland Utility Construction in the am01.U\t of $195,522.26. Sincerely, Short Elliott Hendrickson Inc. B.>-c !f 1- Barry C. Peters, P.E. tlo Enclosure e I e MEMORANDUM FROM: Mayor and City Council K1ayton Eckles, City Engineer lit- TO: RE: Edstrom Property Improvements on North Broadway, L.1. 303 DATE: April 14, 1994 INTRODUCTION: Dick Edstrom has requested that the City provide sewer and water improvements to three lots located off North Broadway near the intersection of Wilkins along the bluff line of the river. Mr. Edstrom received approval to develop these lots, subject to installation of public utilities. This property owned by Edstrom at one time was owned by Mr. McGarry. Serving this site will be difficult as the existing home site and two new lots are below the top of the bluff line. Mr. Edstrom has petitioned the City for the improvements and has paid a $500.00 escrow for completion of the feasibility study. The purpose of this report is to discuss the feasibility and cost of providing utilities to these properties. DISCUSSION: These properties all abut North Broadway as shown on the attached drawing. Currently, there is no sewer or water existing in North Broadway. The nearest public utilities are located on North Second Street, one block away. Sanitary sewer can be extended from North Second Street to North Broadway on Wilkins. The sewer main will pass by the property owned by Gary Gipson located the southwest corner of Wilkins and Broadway; therefore, this property which currently has no sewer service should be included in the project. From the intersection of Broadway and Wilkins, the sewer should be extended to the northeast into the driveway area that serves the three properties. The sanitary sewer will end in a manhole, which will provide a discharge point for the three lots on the bluffs. Since these lots are all below the street grade, they will all require an internal pump. The total cost of the sanitary sewer is estimated at $12,000.00, which includes removal of the existing road surface. There is also a property owner, William Burtzlaff, that may want a new service. Apparently there are some problems with the layout of his private line. If Burtzlaff wants to change his system and hook-up to the new sewer, he will have an opportunity to petition for the new sewer hook-up prior to commencement of the project. ,e Edstrom Property Improvements on North Broadway, L.I. 303 Page 2 e A water main will need to be installed from Second Street to Broadway and then to the intersection with the driveway for these properties. A hydrant would then be installed at the end of the extension. Since all the existing properties on Wilkins have already been served by a private system, these properties will not be included in the water improvements. The cost of the water main improvements, including the cost of the roadway repair is estimated at $18,400.00. One additional cost that might be incurred as part of this project is rock excavation. It is possible that near the bluff line at the end of the pipes that are installed, rock will be encountered. The cost of any rock excavation will be charged to the three properties below the bluff. It's estimated that over $4000 rock excavation could be encountered. A summary of the total project costs are provided below: Sanitary Sewer COST $ 12,000.00 ITEM Rock Excavation 18,400.00 4,000.00 Water Main TOTAL PROJECT COST $ 34,400.00 In order to pay for the cost of this project, the three properties along the bluff line will be assessed. In addition, the property owned by Gary Gipson at the southwest corner of Broadway and Wilkins will also be assessed for sanitary sewer. Therefore, the cost of the sanitary sewer should be split among four separate lots equally, so the cost for sanitary sewer is estimated at $3,000.00 per unit. The cost of the water main and the rock excavation should be split among three separate lots. The estimated assessment for the three lots for water and rock excavation is estimated. at $7,470.00. A summary of the proposed assessments are provided below: =It LOTS $/LOT 'lDTAL Sanitary Sewer *4 $3,000 $12,000 Water Main & Service 3 $6,133 $18,400 Rock Excavation 3 $1,333 $4,000 e *5 lots if BurtzIaff petitions for a new sewer service e Edstrom Property Improvements on North Broadway, L.1. 303 Page 3 One other issue that should be discussed is the possibility of installing curb and gutter as part of this project. Since we're improving the street, this might be a good time to add curb and gutter. It's unlikely that the four residents bordering Wilkins would be in favor of curb and gutter. Only these properties would benefit from the curb and gutter, and therefore, only these properties would be assessed. If the street is designed as an urban street with curb and gutter and storm sewer, the additional cost would be $13,800.00 to widen the street and add curb and gutter. Also, storm sewer would have to added at a cost of $6,600.00. The total cost would be $20,400. If curb and gutter is added with storm sewer, the cost will have to be assessed to the adjoining property owners. Using our new policy for street re cons tructions, the adjoining property owners would be charged $40.00 per foot. In this case, they would all be side lots, and therefore, the assessed fron tage would be only 35%. So using the street reconstruction assessment policy, the per lot assessment would be approximately $1,650.00 for storm sewer and $2,100.00 for street improvements. The total amount assessed per lot would be $3,750.00. The total amount assessed for these improvements would be $15,000.00. Therefore, $5,400.00 would have to picked up by the City subsidy for street reconstruction. Council should decide if adding curb and gutter and storm sewer on this section of street is warranted and if so, staff will notify these property owners to attend the public hearing. Assuming Council elects to proceed further with the project, the next step would be hold the public hearing. The three lots directly benefit by this project would be included in the hearing, as well as the property owner located at the southwest corner of Broadway and Wilkins. RECOMMENDATION: I recommend Council pass a resolution to accept this feasibility report and order a public hearing on improvements to North Broadway and Wilkins Street, L.1. 303. e e RESOLUTION NO. BE IT RESOLVED, by the city Council of the City of Stillwater that an ordinance amendment has been adopted by the City Council amending the Stillwater City Code by adding Chapter 31.01, Subd. 33, "Shoreland Management Regulations," and that the Council by four-fifths of its members, does find that the attached Title and Summary of the ordinance as prepared by the City Attorney, does clearly inform the public of intent and effect of the ordinance and the form of publication is approved. This action is given as authorized by the Stillwater City Charter, Article V, Sf. The form that shall be published is as set forth hereafter: TITLE AND SUMMARY ORDINANCE NO. 784 AN ORDINANCE AMENDING THE CITY OF STILLWATER CITY CODE, BY ADDING CHAPTER 31.01, SUBD. 33 SHORELAND MANAGEMENT REGULATIONS 1. The ordinance regulates development within the City that involves lakes, streams and watercourses. Lot areas and lot size and frontage requirements are established and the alteration of shore lands is regulated, including rules for the protection of natural vegetation and topography of the shoreland. 2. This ordinance provides for the procedure to be used and the standards to be applied when the Community Development Director reviews a permit request and the ordinance requires that the Department of Natural Resources be given notice of any hearing for a variance, ordinance amendment or special use permit. 3. A printed copy of the ordinance is available for inspection by any person during the regular office hours of the City Clerk, and during regular office hours at the Stillwater Public Library. 4. Effective Date. This ordinance shall be in full force and effect from and after its passage and publication according to law. Ie Adopted by the city Council of the City of Stillwater this , 1994. Attest: day of Charles M. Hooley, Mayor Morli Weldon, City Clerk . e e e e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Public Managers Association - 1993 Labor Agreement DATE: April 8, 1994 Accompanying this memo is the 1993 labor agreement between the City of Stillwater and the Public Managers Association. The agreement should contain all of the changes approved by the Council. Council approval and authorization for Mayor/Clerk signature is requested. . 9)~/Le e LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND STILLWATER MANAGER'S ASSOCIATION i. January I, 1992 through December 31. 1993 DRAFT TABLE OF CONTENTS . . DRAFT .\RTICLE PAGE e PURPOSE OF AGREEMENT II RECOGNITION III DEFINITIONS IV EMPLOYER SECURITY 2 V EMPLOYER AUTHORITY 2 VI UNION SECURITY 2 VII EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 3 VITI SA VlNGS CLAUSE 5 IX DISCIPLINE 5 X SALARIES 6 XI CONSTITUTIONAL PROTECTION 6 XII SICK LEA VE 6 XIII SEVERANCE PAY 8 XIV HOLIDAYS 9 XV VACATIONS 9 XVI INSURANCE 10 XVII WAIVER 10 XVIII DURATION 10 APPENDIX A - WAGE SCHEDULE 12 APPENDIX B - LONGEVITY SCHEDULE 13 e' e ARTICLE I LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND STILL WATER PUBLIC MANAGER'S ASSOCIATION D~4pr PURPOSE OF AGREEMENT This AGREEMENT is entered into as of January I, 1993 between the City of Stillwater. hereinafter called the EMPLOYER, and the Stillwater Manager's Association. It is the intent and purpose of this AGREEMENT to: 1.1 Assure sound and mutually beneficial working and economic relationships between the parties hereto; 1.2 1.3 ARTICLE II 2.1 2.2 ARTICLE III 3.1 3.2 3.3 3.4 3.5 Ie Establish procedures for the resolution of disputes concernmg this AGREEMENTS interpretation and/or application; and Place in written form the parties' agreement upon the terms and conditions of employment for the duration of the AGREEMENT. RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative, under Minnesota Stahltes, Section 179A.03, Subdivision 14, for all supervisory personnel under BMS Case 92- PTR-1391 excluding the City Coordinator and all non supervisory employees. In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. DEFINITIONS UNION: The Stillwater Public Manager's Association UNION MEMBER: A member of the Stillwater Public Manager's Association. EMPLOYEE: A member of the exclusively recognized bargaining unit. EMPLOYER: The City of Stillwater. UNION OFFICER: Officer elected or appointed by the Stillwater Public Manager's Association. , , /.)~~~OB^ 1l0NARY PERIOD: Newly hired employees sh.n son'e . probation.", pcriod of one . Y~12 months from the date of hire). Probationary employecs may be tenninated at the sole discretion of the EMPLOYER. ARTICLE IV EMPLOYER SECURITY The UNION agrees that during the life of this AGREEMENT it will not causc. encourage. participate in or support any strike. slow-down or other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE V EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities and equipment to establish functions and programs; to set and amend budgets: to detcnnine the utilization of technology; to establish and modify the organizational structure: to select, direct and determine the number of persOlUlel: to establish work schedules and to perfonn any inhcrent managerial function not specifically limited to this AGREEMENT. 5.2 Any tenn and condition of employment not specifically established or moditied by this AGREEMENT shall remain solely\'vithin the discretion of the EMPLOYER to modify, establish or eliminate. ARTICLE VI UNION SECURITY 6.1 The EMPLOYER shall deduct from the wages of employees who authorize such deduction in writing an amount necessary to cover monthly UNION dues or a "fair sharc" deduction as provided by Minnesota Statutes 179A.06, Subdivision 3, if the employee elects not to become a mcmber of the UNION. Such monies shall be remitted as directed by the UNION. 6.2 The UNION may designate employees from the bargaining unit to act as a Steward and an alternate and shall infonn the EMPLOYER in writing of such choice and changes in the position of Steward and/or alternate. 6.3 The EMPLOYER shall make spacc available on the employee bulletin board for posting UNION notices and announcements. 6.4 UNION STEWARD. The EMPLOYER agrees that the employee designate Steward under Article 6.2 of this AGREEMENT shall be allO\ved a reasonable amount of duty time annually to attend to UNION matters as designated by the UNION in addition to the other Steward e 2 6.5 activities as provided for in this AGREEMENT.'~6 ~ ..;' . ..'.. .,.4ft .....,'l~ The UNION agrecs to indemnify and hold the EMPLOYER harmless against any and all claims. slli~::~ orders or judgments brought or issued against the EMPLOYER as a result of any action taken or not takcn by the EMPLOYER under the provisions of this Article. e ARTICLE VII EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A gricvance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of thc AGREEMENT. 7.2 UNION REPRESENTATIVES The EMPLOYER \vill recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated, as provided by Section 6.2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employee and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the employee and the UNION rcpresentative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work of the EMPLOYER. 7.4 PROCEDURE Grievances as defined in Section 7. I shall be resolved in conformance with the following procedure: ~ An employee claiming a violation concerning the interpretation or application of this AGREEMENT shalL within twenty-one calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the e 3 { ""l ,~ EMPLOYER. The EMPLOYER - designated rcpresentative will discuss and giv,~:\a~~ e ans\ver to such Step 1 grievance within ten (10) calendar days after receipt. A.... g.ricyance not resolved in Step 1 and appealed in Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or prO\ isions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated Representative's tinal answer in Step 1. Any grievance not appealed in 'writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed. the written grievance shall be presented by the UNION and discussed \'\.1th the EMPLOYER-designated Step 2 Representative. The EMPLOYER-designated Representative shall give the UNION the EMPLOYER'S answer in writing \vithin ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated Representative's final answer in Step 2. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. A grievance unresolved in Step 2 and appealed to Step 3 by the UNION shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances," as established by the Public Employment Relations Board. 7.5 ARBITRATOR'S AUTHORITY a. The arbitrator shall have not have the right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other issue not so submitted. b. lbe arbitrator shall be \vithout power to make decisions contrary to or inconsistent with or modi tYing or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days fonowing the close of the hearing or the transmission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision e 4 c. ~-f~ t shall be binding. on both the EMPLOYER and the UNION and shall be based solely on". the arbitrator's interpretation or application of the express terms of the AGREEMENT and to the facts of the grievance presented. The fces and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and \vitnesses. If either party desires a verbatim record or the proceedings it may calise such a record to be made. providing it pa~'s for the record. If both parties desire a verbatim record of the proceedings. the cost shall be shared equally. . ~1 e .~:\ ~ .;". 7.6 WAIVER If a grievance is not presented \vithin the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not "ans\ver a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION in eaeh step. ARTICLE VIII SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Stillwater. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose fmaljudgment or decree no appeal has been taken within the time provided. such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE IX 9.1 DISCIPLINE The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand: b) written reprimand: c) suspensIOn; e 5 ~ ,-;~ ~f':' . . \ ,,~h '", ':"'," " " i~""'''''J) ': ~~~t-=. t.) e) demotion: or e discharge. 9.2 Suspensions. demotions and discharges will be in written form. 9.3 Written reprimands. notices of suspension and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. Employees and the UNION will receive a copy of such reprimands and/or notices. 9.4 Employees may examine their own individual personnel files at reasonable times under dire{;t supervision of the EMPLOYER. 9.5 Discharges of non-veterans will be preceded by a five (5) day suspension without pay. 9.6 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 9.7 Grievances relating to this Article shall be initiated by the UNION in Step 2 of the Grievance Procedure under Article VII. ARTICLE X SALARIES Employees shall be paid in accordance with the attached salary and longevity pay schedules marked Appendix A (salary) and Appendix B (longevity pay). ARTICLE XI CONSTl1UfIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE XII 12.1 SICK LEAVE a. All full-time employees shall, after a term of employment of six (6) months, be qualified to receive payments on account of physical disability to work by reasons of sickness. For the purpose of this contract sickness shall include injury other than accident or injury arising out of and in the course of employment by the City. Sickness disability benefits shall be as follows: 1. If term of employment has been six (6) months, but less than two (2) years. two (2) weeks at full pay. e 6 e , L. <?~ ti~1 Iftern1 of employment has been 2 to 5 years, full pay for four (4) \veeks. half ~ pay for nine (9) weeks. If tern1 of employment has been 5 to 10 years. full pay for thirteen (13) weeks, half pay thirteen (13) weeks. If term of employment has been 10 to 15 years. full pay for thirteen (13) weeks. half pay for thirty-nine (39) weeks. If ternl of employment has been 15 to 20 years. full pay for twenty six (26) weeks. half pay for twenty-six (26) \veeks. If term of employment has been 20 to 25 years, full pay for thirty-nine (39) weeks. half pay for thirteen (13) weeks. If ternl of employment has been 25 years or more. fun pay for tifty-two (52) weeks. 3. 4. 5. 6. 7. 12.2 No disability benefits shall be paid for absences in excess of three (3) consecutive days without a doctor's certificate as to sickness disability. 12.3 Sickness disability benefits lIsage shall be subject to the following conditions: a. An employee may use the full entitlement only once annually. b. Any days used by an employee must be replaced at the following earning rate: Employees with less than five (5) years service shall earn a sickness disability leave time at the rate of one day for each month worked. Employees with five (5) years but less than ten (10) years service shall earn sickness disability leave time at the rate of one and one-half (1-1/2) days for each month worked. Employees with ten (10) or more years service shall earn sickness disability leave time at the rate of two (2) days for each month worked. c. Sickness disability leave time cannot be earned during the time an employee is on sick leave. Sick leave earned back shall be figured on a pro rata basis each month with no earn back ofleave for that portion of sick leave used during the month. d. Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benetit. Sick leave used last shall be replaced first. e 7 ~'\ <;)~~ 12.4 e. For the purpose of this Article. the January 1st immediatcly preceding the Employee's am1iversary date of employment shall be used to detcnnine Employees tenn of employment. Any employee receiving Worker's Compensation benefits because of job connected injury or sickness shall. if he assigns his check to the City. receive full wages for that period. Or. if any employee is receiving Worker's Compensation benetits and does not assign his check. he will be paid for the difference between the Worker's Compensation allowance and his regular weekly pay. Sick leave shall then be tigured on a pro rated basis with no deduction of leave being made for that portion of the employee's absence which is covered by Worker's Compensation Insurancc. 12.5 Sick leave will be suspended after bene1its have been exhausted: however. an employee who has fulfilled an of the requirements for a vacation which has not been taken may request vacation pay during disability. After all sick leave benetits have been exhausted, any disabled employee may apply in writing for an authorized leave of absence without pay~ provided that the period of such leave of absence when added to the period during which benefits have been paid shall not exceed one (1) year. Such application shan be accompanied by a physician's certificate stating that such disabled employee has not been able to return to work. Upon return to active employment, the employee shall retain an accumulated service credit for tim worked prior to his disability, but shall receive no service credit for the period of absence. 12.6 Sick leave usage ,,,ill only be allowed for injury or illness of the employee and not for time off for any legal proceedings associated with an injury. ARTICLE XIII SEVERANCE PAY Any employee who leaves the employ of the City by retirement, resignation or death shall receive pay for 100 percent (100%) of unused accrued vacation. Any employee who retires due to age or physical disability and are eligible to receive PERA retirement benefits, shall receive one-half of unused disability benefits providing he or she had been employed with the City in a penn anent. full time position for a period of not less than ten (10) years. In the event of death while still employed. the surviving spouse. if any, or if no surviving spouse. minor children., if any, shall be entitled to such severance pay in the same amount as though such employee had . rctired due to age or physical disability as above provided but in no event shall such death benefit exceed twelve (12) weeks of full pay. Sick leave used and not replenished during the employment period shall be subtracted from the sick leave 8 e e e benclit schedule to arrive at unused sick leave balance. A, (' ~ .j....-:~ /", ~ . r _, <} , ,; ~~\ ./?' .. .;}.. A week shall be constmcd to be five (5) working days. ARTICLE XIV 14.1 HOLIDA YS Independence Day Veteran's Day Day after Thanksgiving Christmas Eve Day or New Year's Eve Day When a holiday falls 011 a Sunday. the following Monday shall be a holiday and when a holiday Martin Luther King Day Memorial Day Labor Day Thanksgiving Day Christmas Day New Y car's Day President's Day falls on a Saturday. the preceding Friday shall be a holiday. To be eligible for holiday pay, employees must have been on paid status on the day before and the day after the holiday. 14.2 Immediately preceding the I st anniversary date of employment the employee shall be entitled to one additional floating holiday. ARTICLE XV V ACA TION ] 5.1 Employees shall be entitled to the following vacation schedule: From 0 thm 4 years employment After 4 years thm 10 years employment After 10 years thm 15 years employment After 15 years 5/6 day per month 1-1/4 days per month 1-2/3 days per month One (l) additional day for each year up to twenty years for a maximum of 25 days. 15.2 Vacation time not to exceed 80 hours may be used in the following calendar year unless authorized by employer. Vacation in excess of the allowable amount shall be paid on the second pay day in January at the rate of pay in effect at the end of the previous year. 15.3 For the purpose of this Article. January 1 st immediately preceding the Employee's anniversary date of employment shall be used to determine employees term of employment. 15.4 The Employer reserves the right to limit the length of a continuous vacation period for Employees covered by this agreement due to operational considerations. ie 9 ~.'~~ C~A' ~'{.....~ ARTICLE XVI 16.1 16.2 ARTICLE XVII 17.1 17.2 ARTICLE XVIII fNSURANCE e Effective January 1. 1993. the EMPLOYER 'Will contribute up to 1\vo Hundred and Ninety dollars ($290) per month per employee toward employer's group health insurance coverage including dependent coverage. In the event the premium for dependent health insurance increm;es beyond the Two Hundred and Ninety dollars ($290) per month. the EMPLO'lER shall contribute fifty percent (50%) of the increase. The EMPLOYER will provide a $15.000 term life insurance policy for each employee. WAIVER Any and all prior agreements, resolutions, practices, policies. mles and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT. each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENf, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. DURATION The AGREEMENT shall remain in full force and effect for a period commencing January I, 1993 through December 31, 1993. In the event a new AGREEMENT is not in eiTect January 1, 1994. all compensation. working conditions and benefits shall remain in effect as set forth in this AGREEMENT until a successor AGREEMENT is effected. e 10 e Ie TN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this _ day of ,1994. FOR THE CITY OF STILLWATER: FOR STILLWATER PUBLIC MANAGER'S ASSOCIATION II i~\ '("D-.. ~ --'...... t . .~' --.\;... I c~ ./ ,,~ .,,"". '~ /. APPENDIX "A" STILL\VATER PUBLIC MANAGERS ASSOCIATION SALARY SCHEDULE 0,;0: C~FT . "f\'~ .~, e EfTective January 1, 1993. the [ollowing salary schedulc shall be in cfiecl: - . _.. After After After Alter Entry 1 Y e~r 2 Years 3 Years 4 Years Community Dcvelopment Director 52,000 52,520 53,045 53,575 54, III Policc Chief 52,000 52,520 53,045 53,575 54, III Fire Chief 49,627 50,123 50,625 51,131 51,642 Finance Director 50,500 51,005 51,5 15 52,030 52,550 Police Captain 49,500 49,995 50,495 51.000 51,510 Public \Vorks Director 46,000 46,460 46,925 47,3 94 47,868 Asst. Public Works Director - Street 4 1 ,960 42,380 42,804 43,232 43,664 Asst. Public Works Director - Parks 39,000 39,390 39)84 40,182 40,584 Assistant Fire Chief 43,000 43,430 :43,864 44,303 44,746 City Clerk 36,500 36,865 ' 37,234 37,606 37,982 Ice Arena Manager 35,280 35,634 35,990 36,350 36,714 Employees shall be paid according to employees length of service in a classification. e 11 e APPENDIX "B" STILLWATER PUBLIC lVlANAGERS ASSOCIATION MONTHLY LONGEVITY PAY SCHEDULE EFFECTIVE JANUARY 1, 1993 A, ~~I '8 <I'!'>s~~ '>'1\;:i~ '~..,:~~. ,. ;~ /,. <.,. The Employer shall pay a longevity bonus on the tirst payday in December according to the following monthly ray schedule: Al1cr After ^fter After 5 Yems 10 Years 15 Yen rs 20 Years Community Development Director 46.00 92.00 ] 38.00 ] 84.00 Police Chief 46.00 92.00 138.00 ] 84.00 Fire Chief 44.00 88.00 ] 32.00 ] 76.00 Finance Director 44.00 88.00 132.00 176.00 Police Captain 44.00 88.00 132.00 176.00 Public Works Director 40.00 80.00 120.00 160.00 Asst. Public Works Director - Street 36.00 72.00 108.00 144.00 Asst. Public Works Director - Parks 34.00 68.00 102.00 136.00 Assistant Fire Chief 38.00 76.00 1 ]4.00 ]52.00 City Clerk 32.00 64.00 96.00 128.00 Ice Arena Manager 32.00 64.00 96.00 128.00 The longe...ity pay bonus shall be based on years of employment with the City of Stillwater as a fhll-time, permanent employee and shall be equ..1.1 to the number of months the employee was eligible to receive longevity pay during the year times the scheduled amount. If an employee becomes eligible to receive longevity pay for only a portion of a month , the longevity pay for that month shall be determined by dividing the monthly longevity pay by the number of working days in the month and multiplying that rate by the number of days actually worked during the month. e 12 e MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILLWATER AND THE STILLWATER MANAGER'S ASSOCIATION (" " " i"' , .... ~' ';. The following provisions apply to the Assistant Fire Chief classification hereafter called Employee. The provisions stated herein are in recognition of the hours of work related to James Stevensen, Assistant Fire Chief and shall not apply to any other classification or employee covered under the Stillwater Manager's Association Labor Agreement. The provisions stated herein are supplemental to the provisions of the Labor Agreement between the City of Stillwater and the Stillwater Manager's Association which in all other \Nays shall govern the terms and conditions of employment for the Assistant Fire Chief classification. Section I. Sick Leave 1. Sickness disability benefits usage shall be subject to the following conditions: a. Any days used by employee must be replaced at the rate of two shifts for each month worked. Section II. Vacation. 1. Employee shall be entitled to vacation according to the following schedule: Based on 56 hr. Work Week After 1 year up to 2 years service three shifts After 2 years up to 5 years of service six shifts After 5 years up to 10 years of service nine shifts After 10 years up to 15 years of service one additional shift up to 15 years of service After 15 years of service fifteen shifts 2. Employee shall take vacations in units of not less than one week's duration unless authorized by the employer. I I 3. For the purpose of this Article, January 1 st immediately preceding the Employee's anniversary date of employment shall be used to determine employee term of employment. 4. Vacation time not to exceed six shifts may be used in the following calendar year unless authorized by employer. Vacation in excess of the allowable amount shall be paid on the second pay day in January at : the rate of pay in effect at the end of the previous year. e Section III. Holidays ! J [.;., ' 1...., [: \.. 4'""'\.;:' 1. Employee shall be entitled to eleven (11) paid holidays per year. 2. Holiday pay shall be made the first day of the month of December of each year. 3. The hourly rate for holiday pay shall be computed on a forty (40) hour week or one hundred seventy-three (173) hours per month. 4. Holiday pay shall accrue on the January 1 immediately preceding the anniversary date of employment. 5. Immediately preceding the 1 st anniversary date of employment the employee shall be entitled to one additional floating holiday without holiday pay. Section IV. Hours of Employment 1. The basic work week for employee shall be fifty-six (56) hours per week. IN WITNESS WHEREOF, the parties hereto have executed this memorandum of understanding on this _ day of ,1994. FOR THE CITY OF STILLWATER: FOR STILLWATER PUBLIC MANAGER'S ASSOCIA TION e e e e MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer Change Order for West Jr. High Parking Lot Y- t:: v RE: DATE: April 14, 1994 Attached is a $3,100.00 change order for the West Jr. High Parking Lot. The change order is to install a stabilized earth retaining wall with a vegetative face. In the course of the project, we have encountered a area of unstable soils consisting of ash and waste materials from historical dumping. This material is not stable for the steep slopes in the area, therefore, some type of a stabilizing wall is higWy recommended. Using the stabilized earth wall is advantageous, because it will not require the disturbance of the weak. soils. According to SEH, it looks like the contract will come in under the original contract amount due to reductions in quantity amounts, therefore, we should have the money available to make this payment. RECOMMENDATION: This wall system is higWy recommended for the elimination of erosion problems, therefore, I recommend it be installed. CHANGE ORDER e City of Stillwater April 13, 1994 OWNER DATE 3 OWNER'SPROlECfNO, CHANGE ORDER NO. West Wing Junior High Parking Lot STILL3298 PROlECf DESCRIPTION SEll FILE NO, The following changes shall be made to the contract documents Description: Revise contract amount to build earth retaining wall on west side of lower lot. Purpose of Change Order: Because of unstable soil encountered in steep slope an alternate method of slope stabilization must be used. LS $3,100.00 Basis of cost Gctual Attachments (list supporting documents) [RjEstimated CONTRACT STATUS Time Cost $476,756.00 $42,882.55 $3,100.00 $522,738.55 Original Contract Net Change Prior Change this C.O. 1&2 Revised Contract Recommended for Approval SHORT-ELLIOTT-HENDRICKSON, INC. i" Richard E. Moore, P. E. Agreed to by Contractor: Tower Aspalt Approved for Owner: City of Stillwater By By TITlE By e Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 '" e LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 94-93 e A T & T American Playground Corp Arrow Building Center Brine's Market Burmaster, Russell Camiros Carrot-Top Industries Croix Oil Eckles, Klayton Erickson Post G & K Services Gagnon Printing Gannons Auto Body Goodwill Industries Images of the Past & Present Jacobson, Cynthia Law Enforcement Targets Lawson Products McGladrey & Pullen Middle St Crx Watershed Mgmt Org MN Cellular One Ness, George St Croix Animal Shelter Tower Asphalt Treadway Graphics Uniforms Unlimited Valley Agencies Warning Lites ADDENDUM TO BILLS e A T & T Baker, Sharon Beberg, Byrdie Board of Water Commission BWBR Capitol Communications Certified Labs Crime Watch Ecolab Pest Elimination Div Equipment Supply Gopher State One-Call Greeder Electric Huntingdon Jon k Masonry Junker Sanitation Labor Relations Assoc Lakeview Memorial Hospital Legislative Associates Magnuson, David Equipment Rental/Maintenance Swing Seats Lumber Bag Lunches Janitorial Services Professional Svcs-Comp Plan Nylon Flags Oil Parking Gas/Diesel/Gas Tax Uniforms/Rugs/Mops Business Cards-Bodlovick/Weldon Body Work-Squad Cars Recycling Services Fim/P rocessin g Mileage Targets Wire Marker Refills 1993 Audit Perro Creek Study Mobile Phone Meals March Boarding Fees UPM Travel Mugs-DARE Graduation Misc Uniform Items-Police Public Employees Bond Barricades-Parking Lot/Pine St Long Distance Secretarial Services Typing Services Refund Consultant Services-City Hall Install Line/Reprogramming Dri Lube 1994 Dues Pest Elimination Services Maint Contract/Service Call Utility Locates Service Calls Soil Compaction Tests Replace Sidewalk-Main St Garbage Bags Sold Grievance Arbitration 1st Responder Class Consultant Services Legal Services 246.98 125.14 823.76 79.02 40.00 1,160.70 288.00 302.01 10.00 3,752.46 1,009.75 26.03 246.50 893.76 90.85 29.50 144.39 172.33 2,500.00 718.75 21.84 19.84 422.36 157.35 20.98 236.38 116.10 86.63 28.48 40.50 357.50 10.76 7,211.38 464.23 166.35 25.00 218.33 1,535.39 31.50 833.60 185.00 150.00 206.25 291.00 312.00 2,871.25 5,761.66 e e Ie f to Minn Comm MN DARE Association Motorola Northern States Power Northwestern Tire Ou tfitters Parker, George Rigs & Squads Springsted Stender, Jeffery Tower Asphalt U S West Uniforms Unlimited Valley Trophy Zee Medical Monthly Charge-Pager 1994 Dues Quarterly Service Electric Replace Tire/Tube Rain Suit Reimburse Utility Bill Install Radio Equipment General Obligation Improv Bond Midwest Gang Investigator Conf Payment #3 Telephone Misc Uniform Items-Police Clock/Engraving Silencer Earmuffs 8.25 25.00 270.4 7 77.99 164.71 19.58 389.03 225.79 10,516.30 514.19 86,860.59 514.70 83.60 100.53 44.30 TOTAL: $134,256.62 Adopted by the City Council this 19th day of April, 1994. APPROVED FOR PAYMENT ------------ ------------ e Ie c' MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer I is. \. ......~- RE: Hiring of New Jr. Sewer Maintenance Worker DATE: April 12, 1994 During the past six weeks we have been conducting a search for a new Sewer Maintenance Worker. We had 44 applications, and interviewed nine candidates. The finalist for the position is Nick Chaves of Stillwater. Mr. Chaves has been in the utility maintenance and installation business all of his working years. He was part of a family owned business that installed sewer and water services and mains. He gained experience with lift stations and pumps working at a NSP landfill site that included a Leachate Collection System with lift stations. He has experience with many pieces of heavy and light equipment and should be an asset to the City. RECOMMENDATION: I recommend that Nick Chaves be hired as a probationary Jr. Sewer Maintenance Worker effective immediately. Lf - / " : 'MAR L 't a94 REQUEST FOR INSTALLATION OF BANNER 1. Name and address of organization making request: 0-r//LtU>47iX //CE/l (!j;1?1Yl8EJC tJF &mlJ1~e~ .JIM &, !J1/1i/i/ SretEi Sr/lLwf}-i€t€- 1 /J1# S$'CJi:L I 2. Activity being promoted by proposed banners: 12 j'VkR-It){))N fllEl FEST! VAL FI/LL 6JL{)/CS flKr FCS7/VfJL~ e 3. Piease specify which three banner iocations you wish to use: )( 1. Main Street at Olive Street 2. 100 Block of South Main Street 3. 200 Block of East Chestnut Street 4. What period of' time do you wish the banne~~o be displayed? ~ ~ Nb - f!lt1.!J ~t Nt) + S eP1 ., 2,H - Dt., L IJb 5. Non profit corporations and recognized charities are exempt from any fee for the putting up and taking down of the banner; however, business groups and other for-profit corporations must pay a fee of $40, which includes a charge for putting up the banner and taking it down. Please make check payable to the City of Stillwater, 216 North Fourth Street, Stillwater, Mn. 55082. 6. No authorization is effective without the authorization of the State of Minnesota if so required. Approved by the City of Stillwater. Fee paid, if applicable. e \",~ ~ f) e DAVID MAWHORTER PUBLIC SAFETY DIRECTOR POLICE CHIEF GORDON SEIM FIRE CHIEF DEPARTMENT OF PUBLIC SAFETY DIVISION OF FIRE MEMO To: Chief Ness Fr, Asst. Chief Jack Sherin AC5.1. \..J Re: Recomend new hires to council I am forwarding the selections Irom the membership committee for the two vacancies to the Part-time department, that are due to two resignations in May 1994. They are Chris Felch and Tim Peltier. e F()rrn 2091 O:',~ ST'/I I 212 North Fourth Street, Stillwater, Minnesota 55082 Police Phone: 612-439-1314 or 612-439-1336 Fire Phone: 612-439-6120 MEMORANDUM e TO: Mayor and City Council FROM: K1ayton Eckles, City Engineer 'f.-~,; RE: Parks Department Lawn Sweeper DATE: April 14, 1994 The Parks Department is currently using a 1973 lawn sweeper which needs to be replaced. We have $12,000.00 in the budget for a new sweeper. Tim got bids from Toro and Smithco for sweepers of the size and type that we would require. The Toro sweeper came in a $9,408.21 and the Smithco sweeper came in at $11,975.98. We feel that the smithco sweeper is the best for the money. The Smithco sweeper has a wider sweep, it has more power, it holds more than twice the load as the Toro, and is built closer to the ground for safer use, it also has less exposed moving parts. The larger load capacity it probably the greatest as set, 3 cubic yards as opposed to 1. 25 cubic yards. Frankly, these two sweepers are not in the same category, but there are very few sweepers to choose from in this size range. RECOMMENDATION: I recommend that we purchase the Smithco Sweepstar at a price of $11,975.98 which is within the budget of $12,000.00 e e I. I r, () , ~r~ . ,~?~tj; /iI jV CL.-- 1//1/1 Y' I ~ 1891 1991 STILLWATER cAREA (}~~~ ....,~^~ '~e~ ~1.. ~ ~r of Co~ 51'/1 ing rhe Sr. Croix VaileI' Art'll. April 11, 1994 Mayor Charles Hooley and The Stillwater City Council 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Hooley and Council Members, I am writing this letter to respectfully request the Council direct City Attorney David Magnuson to meet with me as the President of the Stillwater Area Chamber of Commerce regarding concerns specific to City Ordinance No. 783, City Business License. This letter is submitted to you at the request of City Administrator Nile Kriesel. The Stillwater Area Chamber of Commerce Board of Directors have requested I address specific items of concern relative to the Ordinance No. 783 on behalf of our members. This is the basis for my request to meet with Mr. Magnuson. If you have any questions or comments, please contact me at 430-0903. Sincerely yours, s=~ President cc: Dave Magnuson, City Attorney Nile Kriesel, City Administrator Stillwater Area Chamber Board of Directors File Brick Alley Building · 423 So. Main Street · Stillwater. Minnesota 55082-5127 · (612) 439-7700 - e Ie r illwater "~ -- - ~ ---- -~ THE BIRTHPLACE OF MINNESOTA J April 15, 1994 Shawn Draper President Stillwater Area Chamber of Commerce 423 South Main Street Stillwater, MN 55082 Dear Shawn: I am in receipt of your letter regarding business licensing for Downtown Stillwater and your request to meet with our City Attorney relating to Chamber of Commerce input. Shawn, as you know, the reason that we are licensing businesses is two-fold: Reason number one is that the information we gather from the various businesses will be used to help reduce our ISO fire rating from a four (4) for a three (3). A reduced rating will lower the insurance premiums for almost every commercial building in the City. One of the requirements for achieving a reduced ISO rating is to have a floor plan for every business and commercial building in our fire district. We must know where the main power shutoffs are along with the main and secondary sources of water supply. It is also mandatory to know what the nature of the business is and if there are any flammable materials used or stored at the site. Through business licensing, we can also track the owner of the building or the lessee, who the keyholders are, and their telephone numbers and addresses in case an emergency entry is necessary. The secondary reason for licensing businesses in the City of Stillwater is that the City is implementing a Geographic Information System, which includes detailed information on every block and every building in the City of Stillwater. This is not a matter that the Chamber of Commerce should be interested in because it relates to the SAFETY OF OUR COMMUNITY. It is vitally important both for our police and fire departments to have this information and it really should be considered a service to the business community. It will lower the insurance premiums for every building in our City and the fee ($25 per year) is a nominal fee that does not even cover the costs for processing the licenses. Shawn, we appreciate your input and your concern, but I am sure that you will concur with our decision. If there are any further questions, please do not hesitate to call. Sincerely yours, Q~oo~~ Mayor CMH/ss CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 TO: Mayor Hooley e City of Stillwater City Council and Administration RE: Tree Seedling Gift FR: Stillwater Members St. Croix Valley Interstate Sierra Group DA: April 18, 1994 This month our community celebrates Arbor Day and various groups conduct Earth Day events. In honor of Arbor Day, The St. Croix Valley Interstate Sierra Group is happy to present these tree seedlings to the City of Stillwater. We hope the seedling grow tall and strong and live long into the next century. Our group wishes to be of continued service to the St. Croix Valley. Please call on us if there is an environmental care project that we could assist in. P.S. We would welcome elected officials or staff to attend our meetings or programs held the second Monday of each month at 6:30 p.m. at the . Stillwater Public Library. (Stillwater contact: Judy Gulden. 439-836~ e ilnlq~ e W-e. ~ Y-e. e. Co vvt VV1 e "-+5 '-'U,--\--h --M-t -e A-f!--~ l-t e. c-L Dear Mayor Hooley: CL VU L 5 ~ f-o I1-clc:1 o l.J v CO VVl.rJ f A-c ',,->+;5 ~ -t-lt.e [\;+ <P tt-rv "-1() U h ~ A- ~u ~ Ie. 2J I<T-vd. IS) /....) ~erh SLd.-e-5 ~t--f-C-te S+vee+. =C+S lid U >->5, :-e~. ~\-~~(),~. April 5, 1994 Mayor Charles M. Hooley City of Stillwater City Hall - 216 No. 4th Street Stillwater MN 55082 We are residents of Stillwater, living in the Oak Glen area. We pride ourselves in keeping our part of Stillwater a place of beauty and cleanness. Unfortunately, we have a nearby neighbor who is a blight on the entire community. This establishment is Gannon's Garage. He has extended his junkyard across McKusick onto city property. He used this property when it was supposed to be a playground/parking lot and now during construction as his private junk yard. e We realize it's all a mess now, but we want to bring this to your attention before completion of the.McKusick Road project. We feel he will take advantage of a nice new parking lot and should be pre-warned that it is not his extended junk yard. We understand he has been grandfathered into this location, however, it seems that a high fence around his property would eliminate part of the problem. Anything you can do to correct this situation will be most appreciated. Sincerely, ~ Cf;Q~ Carole and Pete Black 835 Towne Circle Stillwater MN 55082 cc: Councilman Rich Cummings bcc: Residents of Towne at Oak Glen P.S. to Residents of Town at Oak Glen: ~ If you agree with our comments, then you may wish to sign your own copy and mail it to the Mayor. You might want to copy Rich Cummings at the same time. p. c0" e e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: T- Rex for Art Fair DATE: April 13, 1994 Chris White called me to inform me that a 32 foot, 2 ton bronze replica of a Tyranosaura:evRex dinosaur will be on display at Lowell Park 5 days before and 5 days after the Art Fair (which is scheduled for May 21 and 22, 1994). I told Chris that t.his would not be a problem (and in fact would be quite interesting) and that I would inform the Council of this. Please let me know if there will be any problem with T-Rex. 4/dA APR i J \93~ 0~ if9/QY e City affiliate groups now on board for Unity Day Rally nukc' i\clclick.\' - Presidents of three city affiliate groups will rally with League of Minnesota Cities President Chuck Winkelman and city officials from throughout the state at City Unity Day, Thursday, April 21, 1994. "We're very pleased they are anxious to participate," said Winkelmun, Mayor or St. Cloud. The three presidents are: Coalition of Greater Minnesota Cities Presi- dent Wayne Klinkhammer, mayor of Owatonna; Association of Metropolitan Municipalities President David Childs, city manager of Minnetonka; and Minnesota Association of Small Cities President Dan Elwood, Administrator of Spring Valley. "Cities need a revenue source other than the property tax," Winkelman said. "The local government trust fund was estab- lished to provide a source of revenue based on a statewide sales tax rather than each city establish- ing a local option tax. So far, the trust fund has worked poorly due to manipulation by legislators and the state administration. But we are confident that, as more and more is demanded of city government, the state will lessen our reliance on the property tax by keeping its commit- ment to the principals of the local government trust fund." "A good turnout at the City Unity Day Rally will show the governor and the Legislature that cities are serious about their hope that the state will help them to achieve fiscal stability, improve their local economies, and deliver city services more efficiently." 0 City Unity Day Rally Schedule of events: Meet at the Kelly Inn near the State Capitol in St. Paul 9:00 a.m. Coffee and rolls 9:30 to 11:30 a.m. Briefing Then walk to the Capitol to confront our legislators outside the Senate and House chambers. Find out how the Legislature will affect cities in the closing days of the 1994 session. Tell your legislators how they can help cities achieve fiscal stability and improve their local economies. This will be the critical time when the omnibus tax hill which mayor may not deal adequately with our issues is being finalized. Your presence will strongly influence the outcome of this legislative session. Return the registration below to the League. ~------------------------ Yes! We're coming to St. Paul to the League of Minnesota Cities City Unity Day Rally. City (please print or type) Name Name Name Registration fee is $5. (Please make advance registration if at all possible so we can have an adequate number of briefing papers.) Make check payable and mail to: League of Minnesota Cities Attn: Finance Department 3490 Lexington Avenue North S1. Paul, MN 55126 ~\H I I Ie J ,~ I ' i I I 0, e. {'\ 04/12/94 CITY OF OAK PARK HEIGHTS ~ 6124390456 ~01 NO. 009 02:30 CITY OF OAK PARK HEIGHTS MINUTES OF MEETING HELD MONDAY, APRIL 11, 1994 Staff reports were reviewed prior to the regular meeting. Call to order by Mayor O'Neal at 7:00 p.m. Present: Kern, Seggelke, Doerr, vierling, Kellogg, Swanson, Wilson and Anderlik. Absent: Schaaf. Ken Kaiser, City Arborist, apprised the council of the city being named as a 1993 Tree City USA and Mayor O'Neal read the congratulatory letter from The National Arbor Day Foundation. Seggelke, seconded by Kern, moved to direct clerk to advertise for summer park attendants between April 18th and May 13th with salaries to be $5.00/hr. with previous experience and $4.50/hr. for new employees. Interviews will be held Saturday, May 21st at 9:00 a.m. at City Hall with council ratification on May 23rd. Parks will be open Memorial Day weekend. 4 aye votes. Carried. Park Commission will meet at City Hall, Monday, April 18th at 6:30 p.m. Kern, seconded by Doerr, moved to approve payment of $10,724.75 to E. H. Renner & Sons for Well Pump No.2 Repair. 4 aye votes. Carried. Kern, seconded by Doerr, moved to approve minutes of March 14th and March 28th with the following amendments: March 14th - Schaaf voted no on Resolution #94-03-09 relating to Ordinance #301 requiring sump pumps in residential buildings. March 14th - Amend to read research line item for SAEDC with ratification of March 28th. that clerk was directed to contribution of $4500.00 to contribution of $4000.00 on Mayor read public hearing notice for 58th Street Improvement Project with clerk retaining affidavit of publication and mailing list. City Engineer, Joe Anderlik, informed the council and members of the audience of his preliminary report and costs that will be involved. Mayor called for comments and discussion ensued. Doerr, seconded by Seggelke, moved to continue hearing Monday, May 9, 1994. 4 aye votes. Carried. Kern, seconded by Doerr, figures on above project Carried. moved to direct City Auditor to review and report to council. 4 aye votes. Jim Junker discussed resource recovery service charges with the council. This will be an agenda item at a later date. " ~,rll,I~,.:ll~fII :"I'''~I",,~I '~o:=,v '~"',I""f<, ~~I;~~I'O;=III"'I"',C1I,I"'r"';~1 7~-l1 ': 'If "'I"""~,~"MI!" n (~ I ,--... I (". 04/12/94 02:31 CITY OF OAK PARK HEIGHTS 4 6124390456 NO. 009 ~02 e Page two - Minutes 4/11/94 A statewide tornado drill is scheduled for Thursday, April 14th. The National Weather Service will issue a mock tornado warning at 1:45 p.m. Doerr, seconded by Kern, moved to Treasurer's report as presented. office. 4 aye votes. Carried. approve payment of bills and Details available at clerk's Mayor Q1Neal, check budget reimbursement emergency work Carried. seconded by Kern, moved to direct city staff to for approximately $7,000.00 for possible of expenses incurred by the City of Bayport for required on the Perro Creek project. 4 aye votes. seggelke, seconded by Doerr, moved to adjourn. 4 aye votes. Adjourned at 9:30 p.m. Sincerely submitted, ~J~u./~~ c.....ra" Vonne Wilson Administrator/Treasurer .e Thursday, March 31, 1994 e Dear Mr. Kimble, l.e Some of the comments from the recent "brainstorm" session reported in the Stillwater Gazette have stimulated me to write to you concerning some community communication potentials. In a sense I have to be critical but I would rather that this be considered as my offer to volunteer to assist a way to better community dialog. In one part of the report there was discussion of "giving the library to the county". In another paragraph you commented that by 2020 the information highway would be reaching city hall. I am assuming that you are in favor of such an operation. I think that these items are linked. First, the technology for what I would rather call a "Stillwater Trail" as opposed to an "Information Highway" exists. It is in existence in Cleveland, Peoria, Santa Monica and a variety of other areas. As an example of what is going on I am enclosing an outline of a project just getting underway in Taos, NM. The general goals and concepts described might be used as a starting point for any discussion on this subject. As best as I can determine the population of Taos is only about 4000 and Taos county is around 30,000. Yet they have the vision and drive to attempt coming into the electronic age. More importantly, they have the vision to be concerned in how a community can improve its interaction and be a COMMUNITY in a bigger sense, positive rather than negative. There is one striking absence in the Taos plan, the involvement of the their library. I might conclude they don't have one. To attempt a community communication center without involving the library would, to my mind, be folly. Who knows better what is being sought, what is missing and what might be useful to serve the community? I have the feeling that some members of the City Council don't know what happens in the library. One thing is clear. If the library is pawned off to the county the local community interests are going to suffer. Now there should be some caveats. While the technology exists fundamentally there is still a chicken and egg situation. Many people with computers don't know how to use them. Many people don't have computers. The useful databases and methods of handling discussion are still being developed. If there is dialog between residents and government officials it will likely be more open for all to see. In the long run this openness should be of value. Also there is need to consider availability to all people and not to a few elite. As the library extends its electronic facilities it is clearly the logical place for people to become aware of these operations, to become comfortably trained in their use and to transfer their operation to their homes if they wish to. Obviously, the library also fills the need for general public access. Personally, I am in contact with libraries and other information sources almost every day from home. I cannot conceive of not utilizing these methods. However, I realize there is need to get information on what other communities have done and approach the whole concept carefully and one step at a time. I think the time has come to investigate a "Stillwater Trail" and I am willing to help in initiating the activity and developing it. Incidentally, I happen to reside in Stillwater 4It Township. The Community is bigger than us and them. In the end if there needs to be revision of library funding or community communication funding it should be addressed. I think township residents are willing to do their share as long as their interests are considered. As a first step a meeting with some of the library personnel might be logical. They are well aware of some of developments that are going on in the electronic information age. I will appreciate hearing your comments. Sincerely, Gerald W. Larson 10550 Quarry Ave. N. Stillwater, 55082 439-5191 c.c. Ann BOdlovick~ Lynne Bertalmio e'j TABLE OF CONTENTS INTRODUCTION ANEFITS WfATURES TOPICS OPERATIONS PARTICIPATION 1 2 4 7 8 9 ... a combination of technology and human interaction providing access to local and global information and communications. The emphasis is on supporting relationships and conversations, not on the technological tools that make this possible. La Plaza TeleCommunity Box 5277 Taos NM 87571 INTRODUCTION The Taos Plaza was the original meeting ground for the diverse cultures of the Taos valley. Today it is full of tourists, shops, and galleries. The individuals of this community no longer carryon the day to day activities of building "community" on the plaza. As a prime example of rural America, Taos is not alone as it looks to the future. Many rural communities face the same dilemmas: poor economies, lack of social interaction, and inadequate planning. There is a new plaza, a new place to meet, and a new place to affirm our local heritage, a place where the mountain and technology come together to form creative answers that will improve local living conditions. It's called La Plaza TeleCommunity Foundation. The implications are broad, the ramifications significant, but what is it? It is a space where transactions of various sorts are carried out in public. Not unlike letters to the editor, town council meetings, or hanging out with friends in the aisle at Smiths. It belongs to no one and is used by all. As you may have guessed it has something to do with computers. It is a community network. A place where people using computers and modems gain access to each other. It is the plaza of the future. Our future. It includes every segment of our community, it includes the particulars of what the information age means to Taos and the possibilities it brings to enhance the business of living together. A community network is a combination of technology and human interaction providing access to local and global information and communications. Through a network, towns and regions will gain the ability to shape their environments and achieve community goals such as more democracy, stronger economics, and a richer quality of life. The emphasis is on ~pporting relationships and conversations, not on the technological , ..,ols that make this possible. Through a network towns and regions will gain the ability to shape their environments and achieve community goals such as more democracy, stronger economics, and a richer quality of life. The emphasis is on supporting relationships and conversations, not on the technological tools that make this possible. LIKE A PUBLIC LIBRARY TeleCommunity computer-based networks are destined to become as important an institution as the public library. It is hard to imagine a community without a public library, and in the near future, community-based computer systems will become just as commonplace. In fact, these telecommunity networks are modelled on the same principle as public libraries they should provide information and other resources to the community at minimal or no cost to the users. e Historically, libraries were privately owned, and access was restricted to special classes of society: the wealthy and elite, scholars, and university students. During this century, there has been a major shift in the role that libraries play in our society. They have become free, open- access facilities, performing a vital service to the community, serving people in all classes of society, and from all walks of life. In the same way that libraries were once the domain of the rich and elite, use of information technology historically has been confined to certain groups in society. The penetration of computers into the home and office, and increased computer literacy have provided an opportunity for community computer systems to flourish. Computer-based telecommunities bring information technology within the reach of all classes in today's society for little or no charge. MISSION STATEMENT La Plaza TeleCommunity Foundation was formed to improve and to ensure public access to information and telecommunication technology via democratic access to telecomputer technology. La Plaza is a member-supported, public interest, online computer network that gathers and disseminates multi-sector information. La Plaza provides a vehicle where citizens of Taos can gain access to regional, national, and international telecommunications opportunities. Through home, office, school or La Plaza public access computers, any individual, school, or public agency in Taos County is ensured of equal access to the Network's resources. It is the intention of La Plaza to research, develop, implement, and maintain a telecomputing network for Taos County. A major function will be to educate and support the Taos community in the use and application of this system. BENEFITS La Plaza is designed to benefit the widest range of people who live, work, and/or visit the Taos region. La Plaza will create jobs, increase computer literacy, and benefit a variety of organizations and individuals. e WHO WILL BENEFIT Taos-Area Residents Taos-area residents will be given access to a wealth of community and . worldwide information. By information, La Plaza will accessible to the public. 4Ifctronic mail and access The Taos Community removing economic and social barriers to make information more democratically Internet access will provide worldwide to the world's information resources. Because La Plaza is basically a volunteer effort, it provides new and exciting opportunities for individuals to become more involved in their community by providing information to La Plaza, starting a special interest group, serving on a La Plaza committee, or simply interacting with other La Plaza users. Clubs and community groups will benefit from La Plaza's electronic messaging facilities, which will expedite communications and make it easier for groups to share information, coordinate their activities, and interact with the public. La Plaza will be designed to draw the multi-cultural Taos community closer together. Community/Professional Organizations and Government Clubs and community groups will enhance their public relations by participating on La Plaza as information providers. Community organizations that establish an electronic mailbox on La Plaza will increase their accessibility and visibility to the general public. At any time, day or night, La Plaza users can leave messages for participating organizations and access information on government and community services. La Plaza will provide an innovative and powerful way for community organizations to communicate with the public. The government will find that La Plaza provides a fast, effective, and efficient way to distribute important information to the community. Seniors, People with Disabilities Senior citizens and people with disabilities will be able to access and exchange information easily without leaving their homes. Teachers and Educators La Plaza will provide a cost-effective means for public and secondary schools to teach telecomputing to their students. Teachers and students will be able to communicate with their counterparts around the world and around the state using La Plaza's electronic mail system. Many public and secondary schools in the U.S., Canada, and other regions already use these systems. In addition, the University of New Mexico, as well as virtually all colleges and universities in the U.S. and many around the world, are connected to the Internet. "Distance learning" is a term coming more into use because of these computer networks. For example, a professor at UNM in Albuquerque or at MIT in Massachusetts could just as easily teach a for-credit class here in Taos. Tourists 4Ilsitors in Taos may use one of the public access terminals to explore restaurant menus, museum and gallery listings, skiing or rafting conditions, or anything else that Taos has to offer. Travelers may also use La Plaza to help plan their trip to the Taos region by accessing La Plaza from their own communities. OTHER BENEFITS Increased Computer Literacy e Another benefit of La Plaza will be the increase in computer literacy in the community as people learn how to use La Plaza to gain quick and easy access to information resources electronically. Because La Plaza will provide access to modern telecommunications facilities, users will develop an understanding and an appreciation of the role and importance of electronic communications in the information age. Increased Employment After its initial startup phase, La Plaza will employ a number of people. Further, La Plaza has the potential to create new employment opportunities in community and government organizations that actively participate on the system. Once organizations realize the benefits of being involved in La Plaza, they may assign personnel to serve as the organization's liaison with La Plaza. In addition, the introduction of state-of-the-art telecommunications capability could provide for considerable, clean, safe, and sensible economic diversification in the Taos region. Local Taoseos could be trained and hired for new tele- communications-related jobs which would help provide the badly needed economic diversification in the region. FEATURES Typically, as a telecommunity develops -- like physical communities -- new services spring up, new uses are discovered, and with these systems, there is virtually no limit to the features which can be incorporated. Some of the features planned for La Plaza are discussed below. But remember, if you have an idea for a new feature, let us know. La Plaza will support electronic mail, special interest groups, electronic discussion groups, Internet, and more. Electronic Mail Electronic mail is the capability of sending an electronic message or letter to another person or group of persons. It is one of the most popular and fastest-growing uses of computers today. Not only will La Plaza users be able to send electronic messages locally to other members, they will also be able to send electronic messages throughout New Mexico, the United States, and around the world -- to friends, relatives, and business associates who also have electronic mail capability. All registered users will receive a unique electronic mail address (like your post-office box) on La Plaza. with this electronic mail address, La Plaza users will be able to receive messages from anyone who is connected to the Internet. The concept of electronic mail is simple. Rather than handwriting a message to someone and dropping it in the local U.S. Post Office mail box, the message is keyed into your computer terminal, and the computer will automatically deliver it for you, almost immediately -- providing of course, that your correspondent also has an electronic mail address. _I Once the message is typed and ready to be delivered, you select the . "send" option from a menu on your computer screen, and the computer will immediately send the message. The delivery process takes place in the background, and is invisible to the user. On La Plaza, you'll be able to communicate with people allover the world as if they were right next door. Of course, you will also be able to send electronic messages to ~al organizations, local and state government, and other Taos-area ~sidents who are using La Plaza. If the recipient is a member of La Plaza, the message will be placed in the addressee's electronic mailbox, where it will remain until the recipient connects to La Plaza to read it. All registered users of La Plaza will be notified by the system when they have new mail in their box. If the recipient is at another location, your electronic message will leave La Plaza and be sent over high-speed telephone lines, and in some cases by way of satellite links. During its journey, your message will travel through one or more computer networks, and once it reaches its destination, it will be placed automatically in the appropriate electronic mail box. Electronic mail offers many advantages over traditional communication mediums such as the telephone and postal system, and even facsimile (fax machines). Because electronic mail wil you will also be able to send electronic messages to local organizations, local and state government, and other Taos-area residents who are using La Plaza. Electronic mail has many other benefits-it ,overcomes differences in time zones, eliminates "telephone tag," and improves global information flow. However, it must be noted that because messages may travel through several sites en route to their destination, privacy cannot be guaranteed. Electronic Discussion Groups La Plaza will carry many different electronic discussion groups. These are ongoing topical discussions on hundreds of topics ranging from popular topics like cooking, fishing, music, computers, and hiking, to more esoteric topics such as locksmithing, pyrotechnics, and kite flying. Discussions take place in designated areas on La Plaza called conferences. From one's home or office computer, or public-access terminal, users will have access these groups. Just as connect groups. probably you read your favorite columns in the newspaper, each time you to La Plaza, you'll be able to read your favorite discussion For example, if you are an avid fly fisherman or woman, you'll want to follow that discussion regularly. When you want to join a discussion, you type a message and leave it in the appropriate conference for others to see. The message may be a question, a reply to another message, a comment, or an opinion. Anyone who wants to reply to your message can either respond to your private electronic mailbox on La Plaza, or type a public reply in the conference, where it can be viewed by everyone. ~ommunity associations and clubs in the Taos region could establish ~eir own discussion groups to promote their services and activities, and respond to questions from the public. Individuals could set up discussion groups to discuss topics of personal interest with other users of La Plaza. Experts in the community could offer their knowledge to the public by hosting "Ask the Expert" discussion groups. These discussion groups would provide an open public forum where La Plaza users could submit questions and have them answered by experts. possible "Ask the Expert" discussion groups might include: e - Ask a Veterinarian - Ask an Auto Mechanic - Ask a Home Repair Expert - Ask a Legal Expert - Ask a Garden Expert - Ask a Ski Expert - Ask a Librarian - Ask a Language Expert - Ask a Travel Agent. La Plaza is interested in hearing from anyone who would be willing to volunteer their time to host an "Ask the Expert" discussion group. Usenet La Plaza will provide access to Usenet, an international computer conferencing system which carries thousands of electronic discussion groups on hundreds of topics. La Plaza users will be able to participate in thousands of electronic discussions with over 2.5-million other people around the world. Imagine being able to submit a question to an electronic discussion group and have.answers from all around the world waiting in your electronic mailbox the next day! The Internet La Plaza will be linked to the Internet, an international computer network which currently connects approximately 18-million people, in over 50 countries, and all seven continents. Linking over 1.5- million computers worldwide, the Internet is the largest and fastest growing computer network in the world. It has more than doubled in size over the last year. The Internet is often described as a single network, but it is actually a network of over 12,000 networks which literally span the globe. Scientists, researchers, journal-ists, politicians, librarians, business executives, educators, hobbyists, and activists are just some of the people who use the Internet's high-speed data networks to communicate with distant colleagues and friends. Even the White House is now on-line with Internet addresses for President Clinton and Vice-President Gore. Internet access provides a wide range of benefits including: - access to the world's library systems - access to government publications and databases - access to electronic journals and newspapers - access to experts in virtually all fields worldwide - access to distance learning -- providing secondary school through graduate school classes online - electronic mail worldwide - information search capability worldwide e TOPICS La Plaza will be an electronic information resource for the residents of the Taos region. It will feature information on a wide array of topics, including medical, dental, and general health care, education, law, lience and technology, social services, government, entertainment, creation, and the arts. The possibilities are endless. Here are some examples of the type of information that La Plaza could provide to the public. This list is only a start -- your imagination and needs provide the only limits. Community Events Announcements of: public meetings, town council meetings, lectures, workshops, fiestas and other festivals, pow wows, church and religious activities, fund-raising activities, conferences, seminars, speakers, club meetings, gallery openings, and other special events. Entertainment/Leisure Activities Providing: movie listings and movie reviews, restaurant listings and reviews, concert and theater listings, new video releases, local television listings (including the Colorado stations), book reviews, local high school and national sports schedules and scores, rodeos, music festivals, local club entertainment schedules, ski reports, rafting reports. Government Announcements of: town, county, and state meetings; pending legislation; municipal, state, and federal telephone directories; information on state and federal government agencies and departments; information on municipal, state, and federal government services and programs; directory of members of congress; elections information (polling locations, lists of candidates, etc.); disaster-preparedness information; services for seniors; services for disabled; services for alcohol and other drug abuse; government databases; government documents and publications; tax information; zip codes, etc. La Plaza will be an electronic information resource for the residents of the Taos region. It will feature information on a wide array of topics, including medical, dental, and general health care, education, law, science and technology, social services, government, entertainment, recreation, and the arts. The possibilities are endless. Health and Safety First aid instructions; crime prevention tips; neighborhood watches; fire prevention information; seasonal information to hikers, campers, rafters, and skiers; drug abuse information; AIDS prevention information; medical and health databases. News and Weather ~oviding: local, state, national, and international news headlines; ~ocal, New Mexico, and surrounding states weather information and forecasts... Transportation Providing: road and travel information and conditions; bus schedules; airport information. Travel and Tourism Providing: visitor information; convention information; tourist information; hotel and motel directories; sightseeing information; tourist attractions in Taos and Northern New Mexico; special events; information on the arts in Taos. e Education Providing: directory of public and private school board members, and administrators; college and university course and program information; alternative education information; continuing education programs; specials arts classes. Employment Providing: job listings by those needing employees and those needing jobs; job training information. Legal Providing: legal aid services' information; general legal information. Library Information La Plaza will provide online access to public library catalogues in the State of New Mexico and worldwide. La Plaza users will be able to search library holdings in all libraries where such access is available. In some cases, books, magazines, journals, government publications, and other library resources may be available online. Business Providing: real estate listings, possibly with online photos or videos; art gallery clients, openings, etc., art online; reservation services for hotels/motels, restaurants, etc. The Media The local New Mexico media, including broadcast and print may post certain guides to community events, the arts, sports, dining, and entertainment. It may also be possible to submit letters to the editor to the major New Mexico newspapers through La Plaza. OPERATIONS The operations of La Plaza cover a broad spectrum of topics. The following section answers some of the most frequently asked questions. DAID PERSONNEL e While La Plaza will be run largely by volunteers, the size and scope of the system will make it necessary for us to hire some staff. A typical telecommunity system employs a full-time Project Manager or Executive Director, a Systems Manager, a System Administrator, and clerical and technical support staff. 4I'NDING Telecommunity computer-based networks, like La Plaza, depend on a number of different funding sources for start up and for continued operation. For approximately the first two years of start up and operation, La Plaza will be supported by funding from state and federal entities, private foundation funding, corporate funding and equipment donations, and support from private individuals in the Taos community. In addition, La Plaza, like your public broadcasting systems (TV and radio) will be partially supported by its membership, participating organizations, and potential commercial ventures which may utilize the system. Membership in La Plaza will confer voting rights in addition to usual access to the services of La Plaza. STARTUP The La Plaza TeleCommunity Foundation has been working on this project since May of 1993. The rate of progress on the construction of La Plaza will be determined by the acquisition of funding and the amount of support we receive from the community in terms of volunteers and donations. By the Fall of 1994, La Plaza should be up and operational. PARTICIPATION Everyone in the Taos region is invited to participate. Here is how you can get involved. EASY TO USE Our committees are working very hard to develop a system that is truly easy to use. La Plaza plans to provide educational and support services to ensure that people can use the system to its best advantage. EASY ACCESS A very important part of La Plaza will be Public-Access Terminals (PATs) to be located in a number of locations in the Taos region. PATs can be established virtually anywhere within a local calling distance of Taos. In addition, we expect that schools, hotels, the visitors center, and other community institutions will want to provide PATs. True public access is a fundamental goal of La Plaza. You don't have to own a computer or be computer literate to use the system. INFORMATION PROVIDERS I ~cause La Plaza is community-based, any individual or group may post information to the general public on the system. Clubs, professional associations, service organizations, government and educational institutions, and others will be encouraged to become "information providers." Individuals will be able to post information and ask questions in a variety of ways: discussion groups, e-mail, and in other special areas provided by the system. Also note that not only will this information be available in Taos, but through the Internet connection, Taos information will be available worldwide. e Information providers and other volunteers are the lifeblood of La Plaza. They work together to keep the information on La Plaza up-to-date, and they ensure that the information keeps pace with the community's informational needs. MEMBERSHIP In order to have full use of the facilities on La Plaza, users will be required to complete and mail a registration form. There is no fee to register. The registration form will be available on La Plaza itself and at other locations. Also, like your public library, we are striving to make access to La Plaza essentially free to most users. To give everyone an opportunity to use the system, all users will be allowed approximately 15 hours per month free access time. If one needs more time in a given month, there will be a nominal charge per hour for additional access time. Anyone, Taoseo or tourist, will be able to access La Plaza as a guest and look around, but only registered users will be given an account, and allowed to use all the services provided. When you register, you will be assigned a personal account name and password. An account is essential in order to send and receive electronic mail. To become a member of La Plaza, with voting rights, a nominal membership fee is required. CONTACT While the La Plaza TeleCommunity Foundation is forming, please contact us by mail at our address to find out how you or your organization can contribute to the development of La Plaza. Soon we will have an office and voice phone contact points, as well as an electronic mail address. We will inform you of these contact points as soon as they become available. "Computers and community networks will change the way we do business, government, and relate to one another. ...The computer systems we design are meant to facilitate and enhance the business or social relations we have with other people, not to supplant them." -from Community Computer Networks: Building Electronic Greenbelts by Steve Cisler, Librarian, Apple Computer, Inc. e e illwater ~ ~-~ TH;:-;RTHPLACE OF MIHHESOTA- i) Yl10 ~~y ~~ April 13, 1994 David Hansen St. Croix Valley Ministerial Association CIO First Presbyterian Church of Stillwater 6201 Osgood Ave. N. Stillwater, MN 55082 Dear Mr. Hansen: The City Council directed me to write to you in answer to your letter pertaining to the business licensing ordinance. First of all, let me clarify that the purpose of the business licensing ordinance was to ensure the safety and welfare of persons who occupied or entered into a place of business. Of special concern was whether or not businesses or operations that were open to the public were in compliance with the City's building and fire codes. In the past, the City has had problems because ownership change had often been accompanied by a change in building use, which in turn led to structural changes - structural changes that often were done without notice to the CitY, and which led to violation of building and fire codes. A "business" licensing requirement helps the City to become aware of change in use; change in structure situations and helps ensure that building and fire codes are met. Another reason for having a business license is to ensure that hazardous chemicals are property identified and stored. Again, the safety of the public, and especially of Firefighters who may have to enter a burning building was of paramount concern. Another reason for the City ordinance, is to help reduce the City's ISO (insurance) rating from a four (4) to a three (3). A reduction of the ISO rating should lead to a reduction in the premiums that businesses or establishments pay for insurance. One of the requirements for reducing the rating is to develop records pertaining to the physical layout of a building as well as the contents of the building. Another requirement is the need to conduct inspections of the building to ensure that fire codes are met and to update the City's records (i.e., see if any changes have made). The licensing application form and system will help the City gather the information necessary to achieve a lower rating and to update the information in a timely and organized manner. e In regards to your concern about the encroachment of the state upon the life of the church and about the legality of the ordinance, I would to point out the ordinance was never intended to regulate the type of "business" that is being conducted \Nithin a building, and that the word "business" was used merely to describe the entities that would be subject to the provision. During the development of the ordinance and in response to the question of whether or not it was appropriate to include churches, governmental, and non-profit organizations in the ordinance, the City Attorney advised the Council that since the ordinance is "content neutral" and that the ordinance is rationally related to a legitimate interest it is a valid ordinance and would be upheld by the courts. The City is very mindful of your first amendment rights to the free exercise of your religion, but courts have never held that someones religious beliefs excuse them from compliance with an otherwise valid law regulating conduct that the state is free to CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 April 13, 1994 Page 2 regulate. An example of this would be the regulations pertaining to building remodeling or construction where a building permit (per City ordinance) would be required for a church or any other facility. I would like to thank you for expressing your concern about the business licensing regulation. Please feel free to contact me if you any further questions or concerns regarding this matter. Sincerely. ~/d~ c5f~~ Nile L. Kriesel City Coordinator NLKlcg e ei 1. 9:00 2. 3. 9:00 4. 9:15 5. 9:25 6. 7. 8. 9:45 9. 10:00 TO 11:00 10. 11:10 TO 11:40 11. 11:40 TO 1:00 12. 1:00 WASHINGTON COUNTY Dennis C. Hegb..g District 1 -MeryHauser District 2/Cheir Wally Abrah8m8on District 3 Myra PlItlll1lon District 4 Dava Engstrom District 5 COUNTY BOARD AGENDA APRIL 19, 1994, 9:00 A.M. ROLL CALL CONSENT CALENDAR HUMAN RESOURCES DEPARTMENT - J. HONMYHR, DIRECTOR PRESENTATION OF AWARDS TO SUGGESTORS OF THE YEAR FOR 1993 GENERAL ADMINISTRATION - J. SCHUG, COUNTY ADMINISTRATOR DISCUSSION FROM THE AUDIENCE V1SlTORS MAY SHARE 11lElR CONCDtNS wmI 71lE COlJNIY BOARD OF COMMISSIONERS ON ANY [[EM NOT ON 71lE AGENDA. 71lE CHAIR It7lL DIRECT 71lE COlJNIY ADMIN/S1RATOR TO PREPARE RE1IPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NOT TO BE REPE1TI10US OF PREVIOUS SPEAKERS AND TO LIMIT YOUR ADDRESS TO FIVE MINUTES. COMMISSIONER REPORTS - COMMENTS - QUESTIONS THIS PElUOD OF TIME SHAlL BE USED 6Y 71lE COMMISSIONERS TO REPORT TO 71lE FUlL BOARD ON COMMnn:E ACTIVTTlES, MAKE COMMENTS ON MATTERS OF 1NIEREST AND INFORMATION. OR lWSE QUESTIONS TO 71lE STAFF. THIS ACTION IS NOT INTENDED TO RE1IULT IN SUBSTANlTVE BOARD ACTION DURING THIS TIME. ANY ACTION NECESSARY BECAUSE OF DISCUSSION It7lL BE SCHEDULED FOR A FUIllRE BOARD MEEllNG. BOARD CORRESPONDENCE ADJOURN BOARD WORKSHOP WITH MOSQUITO CONTROL DISTRICT - B & C DISCUSSION OF CURRENT MOSQUITO CONTROL PROJECTS BOARD WORKSHOP WITH OFFICE OF ADMINISTRATION - B & C DISCUSSION OF PRIORITIES FOR NEW COUNTY ADMINISTRATOR BREAK FOR LUNCH BOARD WORKSHOP WITH SHERIFF'S DEPARTMENT - B & C CONTINUATION OF WORKSHOP ON THE L.E.C./JAIL OPERATION * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Date MEETING NOTICES Co_ittee Location Time April 19 Ap::il 19 April 19 ril 20 ril 20 April 21 April 21 April 21 Legal Assistance Mental Health Advisory Public Health Advisory Plat Commission Transportation Advisory MELSAjMetronet Park and Open space Minnesota Extensi~n 12:00 p.m. 4:00 p.m. 5:30 p.m. 9:30 a.m. 2:00 p.m. 1:15 p.m. 7:00 p.m. 7:00 p.m. Stillwater Perkins 7066 Stillwater Blvd.-Oakdale Washington County Government Center Washington county Government Center 230 E. 5th St.-Mears Park Centre MELSA Offices - st. Paul Washington County Government Center 1825 Curve Crest Blvd.-stillwater If you need assistafU:e #we to disabiUry or language barrier. please call 43fJ..<<)()3 (7DD 439-3220) AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER \W ASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** APRIL 19, 1994 e The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ADMINISTRATION ITEM A. APPROVAL OF THE APRIL 5 BOARD MEETING MINUTES AND APRIL 8 SPECIAL BOARD MEETING MINUTES. B. APPROVAL OF RESOLUTION PROCLAIMING THE MONTH OF APRIL AS MINNESOTA AUTHORS MONTH. C. APPROVAL OF RESOLUTION HONORING RUSSELL JACKSON, WHO IS RETIRING FROM THE NEW SCANDIA TOWN BOARD. D. APPROVAL OF RESOLUTION REAPPOINTING DON WISNIEWSKI AS COUNTY ENGINEER TO A FOUR-YEAR TERM. E. APPROVAL OF RESOLUTION SUPPORTING LIGHT RAIL TRANSIT. AUDITOR-TREASURER F. APPROVAL OF ABATEMENT APPLICATIONS FOR REDUCTION IN VALUE, DISASTER AND SPECIAL ASSESSMENTS. COMMUNITY SERVICES G. APPROVAL OF 1994 COOPERATIVE AGREEMENT BETWEEN COMMUNITY SERVICES DEPARTMENT AND THE OFFICE OF THE COUNTY ATTORNEY TO PROVIDE LEGAL SERVICES FOR THE CHILD SUPPORT ENFORCEMENT PROGRAM. PUBLIC WORKS H. APPROVAL RESOLUTION,. FINAL PAYMENT TO KNUTSON CONSTRUCTION COMPANY IN THE AMOUNT OF $2,000 FOR CONSTRUCTION OF THE WASHINGTON COUNTY PARKING RAMP. I. APPROVAL OF RESOLUTION, PURCaASE PROPERTY FOR INCLUSION INTO BIG MARINE PARK RESERVE. SHERIFF J. APPROVAL OF. CONTRACT FOR EXTRA FUNDS FROM THE DEPARTMENT OF NATURAL RESOURCES TO ASSIST IN THE ENFORCEMENT OF BWI LAWS ON THE ST. CROIX RIVER. ."'Cooscnt Calmdar ilcmJ are gmera1ly defsned as ilcmJ of routine business, not requiring discussion, and approved in one vole. Comsnisaionen may elect to .A. pull . Cooscnt Calmdar item(s) for discussion and/or separate action. .. 3490 Lexington Avenuo North St. Paul, MN 55126 (612) 490-56O(J e League of Minnesota Cities URG.ENT. URGENT. URGENT. URGENT. URGENT. URGENT. URG.ENT PLAN TO ATTEND · PLAN TO ATTEND · PLAN TO ATTEND To: City Managers/Administrators and Clerks Also, notifY your mayor and councilmembers immediately. From' Duke Addicks, League of Minnesota Cities ().b ~ Re: City Unity Day at the Capitol, Thursday, Apri121 ---~.~___._._..__.._____~.ft~._._.__._____.w__~.___.___________________.__~~_w_w._____________ e The timing ofthc League of Minnesota Cities City Unity Day on Thursday, April 21 could not be more opportune. The Tax Conference committee will be meeting this week to iron out differences between their respective tax bills. As you may already know, both the House and Senate tax bills include many provisions that will have a profound impact on the fhture operation of your city, Your participation in this event Is vital. With the combined efforts of city officials from across Minnesota speaking with one voice, we can influence the outcome of the final tax bill. e The conference committee will be deciding the fate of the Local Government Trust Fund. The Senate bill includes a repeal ofthe Trust Fund while the House bill only maintains the Trust Fund in name. The House LGA and HACA freeze also indicates that the future of city aid may be in jeopardy. Cuts in LGA and lIACA will occur this year unless the final tax bill corrects the 'rrust Fund shortfall. The House has also included many disastrous tax increment financing provisions that will totally disable TIF as a tool for cities. This will be an excellent opportunity for you to meet with your legislators and have an influence on the outcome of the tax bill. We urge you to attend the rally beginning at 9:00 a.m. at the Kelly Tnn north or 1.94 near the Capitol. At 9:30, the League staff will brief you on legislative priorities for the omnibus tax bill and other pending legislation. The presidents of the League of Minnesota Cities, the Association of Small Cities, the Association of Metropolitan Municipalities and the Coalition of Greater Minnesota Cities will also participate. At 11 :00, we will move the rally to the capitol to discuss our issues with legislators. Make every effort to attend. Without your participation, the outcome of the tax bill will certainly be disastrous for cities. If you have any questions nbout the event. please contact Julie Johns at (800) 925~1122 plus your city code or (612) 490-5600. You can also refer to the April 15 Cities Bulletin for more details on City Unity Day. 10' d O~O' ON 1 t~_..J7_6....8_1._..:-:!~k:J..__.. ._._._...______ZLD_O-=.Q6JL=~19_~_.J3.L__._.__.s]LIIJ_._N~L_:.l.Q._3G.9H.3.J_____ ~,~ e~ ~ .. -- STILLWATER AREA SCHOOLS ~ MEETING NOTICE. REMINDER EffeCii'/8 f...earnl,'Jg T.'!r8L.Qr: ~xce;'.'=rJc= t.'""; ~;::~.~2~!:::.,r 1875 SOUTH GREELEY STREET STILLWATER, MINNESOTA 55082 430-8200 · V-TOO MEMORANDUM March 9, 1994 TO: School Disuict #834 City - Town - County Interagency Co-op FM: Mayor Peg Larson - City of Lakeland David L. W~ttergren - Superintendent of Schools RE: INTERAGENCY CO-OP MEETING NOTICE The next co-op meeting is scheduled for: e Wednesday, April 20, 1994 7:00 p.m. City of Lakeland City Hall 690 Quinnell A venue North AGENDA Is Resolution of Violence in The Community of Mutual Concern Guest Presenter will be Katie O'Brien, Facilitator of a collaborative process undertaken by Washington County, the St. Croix Area United Way, School Disuict #834, and a diverse group of other community organizations and parents to enhance the capacities of children and families through working together. DLW/dkh cc: Katie O'Brien Virginia Erdahl, Washington County An Equal Opportunity Employer e Board of Education ROLAND BUCHMAN Chairperson SUZANNE THOMSEN Vice Chairperson SHAWN DRAPER Clerk MELVA RADTKE Treasurer LYMAN GEARY KAREN ROSE STEVE ZINNEL DAVID WETTERGREN Superintendent Director Director Director - ~ I "" \ t A~', ~.~~' ~ i l> ."'(U,I , ", VJ 1~f'!i'J / rtdJ) NOTICE OF PUBLIC HEARING THE WASHINGTON COUNTY PLANNING ADVISORY COMMISSION WILL HOLD A PUBLIC HEARING ON Tuesday, April 26, 1994 at 7:45 p.m. County Board Chambers Washington County Government Center Stillwater, Minnesota The purpose of the public hearing is to consider the request of the Minnesota Zephyr, Ltd. to amend Section 749.05 (1) and Section 749.05 (2) of the Washington County Zoning Ordinance. These sections of the Zoning Ordinance deal with railroad operations. Specifically, the applicant wishes to amend the ordinance to allow hours of operation until 10:30 p.m. Monday through Sunday and until 12:00 midnight on New Year's Eve. Further, they seek to increase the number of round trips to 15 per week during the months of November through May and to 20 round trips per week during the months of June through October. Also, they would like to amend the ordinance to allow 4 round e trips per anyone day, Monday through Friday, and to 6 per day, Saturday, Sunday and Holidays. The public is encouraged to attend and testify. B'oth written and oral statementS will be accepted at the hearing. /e Washington County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. Dated: April 14, 1994 /s/ Dennis C. O'Donnell Land Use Specialist e e I. APR 1 9 199~ FY:f, ~SE'H 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, Sf PAUL, MN 55110 612490-2000 800325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTA nON April 15, 1994 Mr. Nile Kriesel City Coordinator City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Nile: In keeping with SEH policy, our office hours will be from 7:00 a.m. to 4:30 p.m., Monday through Thursday, and from 7:00 a.m. to 11:00 a.m. on Friday, beginning Monday, April 18 until Monday, October 3. In October, we will return to our normal working hours of 8:00 a.m. to 4:30 p.m., five days a week. There will be a receptionist in the office on Friday afternoons to take phone calls. All field personnel involved with construction projects will work the same hours as the contractors on those projects. If you have any questions, please contact me at 490-2016. Sincerely, (jluf!/)4f~ Richard E. Moore, r.E. tlo c: Klayton Eckles SHORT ELLIOTT HENDRICKSON INC. CHIPPEWA FALLS, WI MADISON, WI MINNEAPOLIS, MN Sf CLOUD, MN e e e MEMORANDUM TO: FROM: DATE: RE: City Council Mayor Hooley April 19, 1994 Update on City Projects Attached is a draft of a form listing projects in-process and completed since January 1993. I thought it would be helpful to the Council to have a regular update on the status of current projects. I am asking for regularly revised for your information. your review and included and in approval of this form. your future Council It meeting will be packets e e . Proposed 1111111111 n-Process e . Complete 1 9 9 3 1 9 9 4 J F M A M J J A S 0 N D J F M A M J J A S 0 N D PROPOSED A E A P A U U U E C 0 E A E A P A U U U E C 0 E PROJECT NAME COMPLETE N B R R Y N L G P T V C N B R R Y N L G P T V C Aerial Photos Jan-93 ~i~ !'!!!<.....: ~~~:.. - ;mfilltl ~~ :,~- ~l~ ~lii~~ Armory - iJt~1 . ~"." ..~.,.. . -s~ t ;::;:" ~. . " :sf .,::.. " Bridge - lift Schedule X ~ " Bridget Weigh $cale , 1"(" I. ' !~ : (1; d fi . Business Litenses C 1 st reading City Bonds Refinanced City Dump Closed (4) _ ~/ " City Hall Remodeling l!- ". " j , Clinic Expansion Fall 93 I , Co.Rq. ~;I/T\P~ovements , ~ - : i'h'<'i ; Camp. Plan Update (J I'!i,~ , ~ , Compliance Officer e ';1;; 'II Ii " CU~ qf!!~~B,uilding Feb-94 :( iVH\t, ~ ' CU13 Parkinb .Lot Feb-94 iibt{: ~ CUBIT arge~ Develop. ~'lgr;r:-i~J ? ! ORe Established Jan-93 ';;""",1 ,~ ~ i : , i,. HI'lh,';:' !! Effjci~~~Y:$t~~y , ~l .d"~~'IH 'j i: Q i", IL,!iW1i' i " 'i ,'; i.;:; i' .~" .,; ~l,' ! I - ,. . I '\ ,J ~,;J::i>e j ":l- ':"',\;1 ,. Page 1 e e e PROJECT NAME Fire Rating Lowered Il" .t..-><?.:zC::3 K All rY G- Fourth & Wilkins Project ij, Gasoline Purchasing System , niT :1:, Greel. El\I.r('.(c.,U..rV.'.',e.Cf.est Signal II j;'Liit! ; !!<I ;hill Ii' Hignla~~~of;Stillwater !I. ; Hospital Expansion i(..... i Hotel - Downtown I I .'j Ice Arena/Cdmm. Center --, \"'~"'~ ';";"";'" . Kolliner Park Cleanup , ", I.,',', .j" ' Lev~W~;III:III! ''I ;" ;;~ :'1;; ,N h i LilylakeArena Lease tJ;',lij" ~;ilr I McKuSick Lake Road ~ .: I:" . ' T {JJi,;;';:r! McKuslCli< LlIKe Walkway ; t'jtHi~i,t,it 11, I ' MY~I~~~.iR. .ayi~e Drainage 'flir~nl!ll :; : Oak GleiJRefinancing .::., "r-""":i+ ~Iti-"':" ,< ~,tdil if, ~ ii Parad~au. ,.~am, ril"lill;!;i!1: Pav'r"l~! Mgmt. Program j::l~li 'IIH - ,i', "/lih,d i.c'/: i.: rn ;.',(;'~Ifl;~ /:1 111';:;,-11 :liuI :;; I(,U;:::,iTl,r "1, L:Lt:A .d I, ),i ~:ii.~!~~:\I.' " -'!'llit:"'.1;1 , 11 '1t:iF::~!":::,':, e . Proposed 111111111 In-Process .clete 1 9 9 3 1 9 9 4 J F M A M J J A S 0 N D J F M A M J J A S 0 N D PROPOSED A E A P A U U U E C 0 E A E A P A U U U E C 0 E COMPLETE N B R R Y N L G P T V C N B R R Y N L G P T V C Feb-94 Sep-94 Oct-93 _.~: . '.'" Cl C- .. ~ I' ... O' . . (l~ ~.r., , .. Page 2 aPiJ''9 7 .. 11 Qn 'm:!1 ..' i. e e .. e tit 111111111' n-Process .clete II Proposed . 1 9 9 3 1 9 9 4 J F M A M J J A S 0 N D J F M A M J J A S 0 N D PROPOSED A E A P A U U U E C 0 E A E A P A U U U E C 0 E PROJECT NAME COMPLETE N B R R Y N L G P T V C N B R R Y N L G P T V C Planning Comm. designated as decision making body Aug-93 Prison Re-use Study Purchase of Railroad Property :}). ,i.' ;, saleiilmils~ue II I, Ii' i :,~! ,,:! j\ , S~~~nial Jan-94 , Sewer Alarm System Sidewalk Replacement == i Southeast Sanitary Sewer 'i',' . I Stillwater Veterinary Clinic i , : : U~Phl!ld~s~ial Park ' , I I I t".,,!~';~t":-.!r,'r ., ~ .. " lr1:l"rl' '; I i' I I, Ii! i )[l1!',!' 'Ii Ii Page 3 e e