HomeMy WebLinkAbout1995-03-07 CC Packet
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AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 95-9
March 7, 1995
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REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
1. Lumberjack Days Festival Association
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
WORKSHOP
1. Update on Interstate Bridge
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Update on Levee Wall Project
Resolution: Supporting Stillwater Flood/Retaining Wall Project
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - January 24, 1995 - Executive Session; February 21, 1995 - Regular
and Recessed Meetings; and February 28, 1995 - Special Meeting
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Proclamation - Volunteer of America
2. Nancy Canning - Leash laws
3. Girl Scout Troop 534 - Ravine Petition
OPEN FORUM
. Th. Open Forum is a portion ofth. Council meeting to address Council on snbjects which "'. not a part ofth.
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff
regarding investigation of the concerns expressed.
City Council Agenda No. 95-9
March 7, 1995
Page 2
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CONSENT AGENDA *
1. Resolution 95-53: Directing Payment of Bills
2. Resolution: Approving Change Order No.1, L.I. 302, Highlands of Stillwater, 5th Addition
3. Approving job description and authorizing advertising for position of Engineering Technician
4. Renewal of Contractors License: Gabler Bros. Painting, 323 S. 6th St., Stillwater
5. Approving purchase of bleachers and grills
6. Permits to Consume: Pioneer Park: Sharon Carroll, July 15, 1995; Mary Lehman, June 2, 1995.
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PUBLIC HEARINGS
1. 1995 Street Improvements, L.I. 312. This is the day and time for the public hearing to consider
making of improvements on Hidden Valley Lane between Croixwood Boulevard and Northland
Avenue; Driftwood Lane from Croixwood Boulevard to Croixwood Boulevard; Sunrise Avenue
between Northland Avenue and Croixwood Boulevard; Sunrise Court from Sunrise A venue to its
terminus; Countryside Court from Sunrise Avenue to its terminus; Hidden Valley Court from
Hidden Valley Lane to its terminus; Knollwood Court from Hidden Valley Lane to its terminus;
Evergreen Court from Hidden Valley Lane to its terminus; Marine Circle from Nightingale
Boulevard to its terminus; Parkwood Lane between Sunrise Avenue and Wildpines Lane;
Wildpines Lane between Parkwood Lane and County Road Five; Willard Street between West
Street and County Road Five by the reconstruction of streets, construction of storm sewer and
repair and replacement of sewer and water mains and service, pursuant to Minnesota Statutes,
Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is those
properties abutting above referenced streets. The estimated cost of the improvements is $734,900. .
Notice of the hearing was placed in the Stillwater Gazette on February 15 and February 22,
1995, and notices mailed to affected property owners.
2. Case No. PUD/95-8. This is the day and time for the public hearing to consider a planned unit
development permit for office business use with parking located at the comer of South 3rd Street
and Pine Street in the PA, Public Administrative Office District. CUB Food and City of
Stillwater, applicants. (Continued from February 7, 1995)
Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and
notices mailed to affected property owners.
UNFINISHED BUSINESS
1. Resolution: Setting Parking Ticket Fines, Parking Zones and Parking Permit Fees (Continued
from 1/17 and 2/7/95)
2. Resolution: Approving Riverview Parking Lot Maintenance Agreement between City and CUB
Foods.
3. Case No. ZAM/94-64. Consideration of Zoning Ordinance Map amendment to rezone a 7.5 acre
parcel of property from RA, Single Family Residential to RB, Two Family Residential. The
property is located east of County Road 5 and Croixwood Blvd. John E. Roettger, applicant.
(Public hearing was held February 7, 1995)
Motion: First reading of Ordinance No. 804
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March 7, 1995
Page 3
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Case No. SUB/PUD/94-63. Consideration of a major subdivision of a 7.5 acre parcel into 10-
duplex lots ranging in size from 10,800 sq. ft. to 18,900 sq. ft. The property is located east of
County Road 5 at Croixwood Blvd. in the RA, Single Family Residential District. John E.
Roettger, applicant. (Public hearing was held February 7, 1995)
5. Case No. SUB\PUD\95-2. This is the day and time for the public hearing to consider a
preliminary plat approval and modification to the front yard setback requirements for a major
subdivision of a 7.2 acre parcel of property into 36 lots with one outlot ranging in size from 5,386
sq. ft. to 66,625 sq. ft. for construction of twinhomes with zero lot line setbacks. The property is
located on the south east comer of Shelton Drive and Tuenge Drive in the RB - Two-Family
Residential District. Schafer Development, applicant. (Public hearing was held February 7, 1995)
6. Resolution: Declaring Adequacy of Petition and Ordering Preparation of Report for 36 lot
subdivision, Case SUBN/95-2, Paul Schafer Development, applicant
7. Consideration of request by Simonets for Tax Increment Financing assistance for construction of
retail store in West Stillwater Business Park.
8. Permits for Art Festivals
NEW BUSINESS
1. Resolution: Supporting passage of Minnesota Emerging Communications Services Act of 1995.
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2. Ordinance relating to permits to consume within parks
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REOUESTS
1. Junker Sanitation - Dispute Resolution Committee
COUNCIL REOUEST ITEMS
1. Formation of Ad Hoc Committee to Study Access to INTERNET
STAFF REPORTS (continued)
ADJOURNMENT
Possible adjournment to Executive Session to discuss labor relations negotiations, Southeast Area
assessment appeals, and other pending litigation.
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
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March 3, 1995
. To:
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Mayor Jay Kimble
Councilman Rich Cummings
Councilman Terry Zoller
Councilman Gene Bealka
Councilman Eric Thole
City Attorney Dave Magnuson
City Administrator Nile Kriesel
From:
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Lumberjack Days '95
Lumberjack Days '95
Request of the City of Stillwater
Re:
The dates for Lumberjack Days are set. The Celebration will be held from Friday, July
21 through Wednesday July 26. Attached is a tentative LJD '95 anchor event
schedule. The events listed on the schedule are considered firm at this time. However,
until the necessary funding of the celebration is complete this schedule must remain
confide ntial.
Our request of the City of Stillwater is similar to our 1994 request. Specifically:
1.
Exclusive use of Lowell Park for the period of the celebration listed above.
2. That the City issue to the Lumberjack Days Festival Association, Inc.,the
exclusive beer permit for the sale of beer in Lowell Park for the dates of the
celebration.
3. A loan in the amount of $4,000 to the Lumbe~ack Days Festival Association,
Inc., to be used as start up capital for the celebration. The loan will be repaid on
or before August 1, 1995.
4. A grant in the amount of $6,000 to the Lumberjack Days Festival Association,
Inc. for the express purpose of producing the Lumberjack Days '95 Grande
Parade on Sunday July 23, 1995. Under this arrangement we would like the
your permission to carry Lumberjack Days '95 sponsor banners in the parade.
5. Any Police and Fire support deemed necessary to make the Celebration safe
for our visitors.
We think that Lumberjack Days '95 will be one of the finest celebrations ever held in
Stillwater. We appreciate the support of the City and are proud to be a part of
Lumberjack Days '95.
Friday 7/21
6:00 p.m.
6:30 p.m.
Saturday 7/22
9:00 a.m.
12 noon
8:00 p.m.
Sunday 7/23
1 :00 p.m.
2:30 p.m.
Monday 7/24
7:00 p.m.
Lumberjack Days 1995
Anchor Events
Produced by St. Croix Events, Inc.
Lumberjack Days Opening Ceremonies
Sponsors Reception
Introduction of Sponsors
Lumberjack Days '95 Music Spectacular
Featuring:
"Big John Dickerson & Downright Tight"
&
"Johnny Clueless"
Dragon Boat Races
Lowell Park
(All Day)
Scheers Lumberjack Show
Three Daily Shows
Lowell Park
Three Dog Night in concert
Lowell Park
Lumberjack Days '95 Grande Parade
(Ends in Lowell Park)
Scheers Lumberjack Show
Three Daily Shows
Lowell Park
Bald Eagle Water Ski Show
Two Shows
Lowell Park
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Lumberjack Days '95
Anchor Events
Produced by St. Croix Events, Inc.
Page two
Tuesday 7/25
7:30 p.m.
Drum Beauty Minnesota '95
Robert L. Miller Stadium
Stillwater Junior High School
Wednesday 7/26
7:30 p.m.
Drum Beauty Minnesota '95
Robert L. Miller Stadium
Stillwater Junior High School
PendinCJ Events-
Train rides on authentic Steam Engine"328".
Carnival (Gold Star)
Lumberjack Days '95 Half Marathon
(Marine to Stillwater)
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March 1995
TRUNK HIGHWAY 36/ STATE TRUNK HIGHWAY 64
. NEW ST. CROIX RIVER CROSSING OVERVIEW
1 . EIS Process to Date
1985, Began current EIS study due to congestion/safety problems on
TH 36/STH 64 Corridor
Stillwater-Houlton Bridge Task Force formed with local representatives
April 1990, Draft EIS & Draft 4(f) Evaluations released
3 Corridors with multiple alignments (See Figure 1)
May 1990, Public Hearing held
December 1990, Preferred Corridor Decision announced
North Alignment of the South Corridor
- Avoidance of Parkland
- Minimize impacts to the St. Croix River
- For the South Corridor: shortest crossing and lowest cost
- Minimize impacts to Historical Resources
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Began Final EIS studies
February 1992, Design Public Hearing held
December 1992, Build Decision Announced for
North Alignment of South Corridor
September 1994, "Preliminary" Final EIS circulated
to cooperating agencies for comments
2. Current Project Overview (See Figure 2)
Bridge across St. Croix: 4-lane freeway design
Minnesota approach: 4-lane urban expressway remaining at grade
Wisconsin approach: 4-lane rural design divided highway
Interchanges at TH 5, TH 95 and Co.Rd. E
Signalized intersections at
Washington/Norell Ave., Oakgreen/Greeley Ave., and Osgood Ave.
Park and Ride lot at TH 36/TH 95, and
STH 64/Co. Rd. E interchanges
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Bicycle and Pedestrian provisions from TH 5 interchange in Minnesota
across the river to TH 35 overpass in Wisconsin
Existing historic lift bridge will be left in place
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3. Proposed Project Schedule
March 1995, Final EIS approval
May 1995, Federal Record of Decision/State Adequacy Determination
May 1995, Final Design and Right-of-Way Acquisition begins
Spring 1997, Construct Main River Bridge
Spring 1997, Construct TH 51TH 36 Interchange
(Separate project independent of river crossing)
Spring 1998, Construct Minnesota approach roadway
Spring 1998, Construct Wisconsin approach roadway
Corridor complete and open to traffic by year 2000
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4. Project Cost and Funding
River Bridge
Minnesota Approach
Wisconsin Approach
TH 51TH 36 Interchange
$ 54 million
$ 1 5 million
$ 9 million
$ 6.2 million
River Bridge cost split 50/50 between Minnesota and Wisconsin
80% of total costs will be federally funded
Wisconsin share fully funded in their "six year program"
Minnesota portion partially funded in "3 year Transportation Improvement Program
(TIP)" for the Metropolitan area. The 1996-1998 TIP is expected to fully fund the
project.
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5. Aesthetics
A. Design Review Committee
Consists of local representatives from: Stillwater, Oak Park Heights,
Washington County, Minnesota/Wisconsin Boundary Area Commission,
Minnesota DNR, St.Joseph Township, St.Croix County
Began meeting October 1994 on a monthly basis
Involvement with bridge design details: pier design, lighting, railing,
scenic overlooks, surface treatments, color, etc.
Develop two comparable bridge alternatives:
~ Curved concrete box Design
~ Curved steel girder Design
Committee is currently reviewing pier alternatives
B. Design Guide
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Corridor will be given special treatment to integrate the highway into the
community (See Separate Hand-Out)
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LEGEND
~ North Corridor
- Central Corridor
- South Corridor
.......... ., North Tunnel
- South Tunnel
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OAK PARK HEIGHTS
Draft EIS Study Corridors
TH 36/STH 64 ST. CROIKRIVER CROSSING FINAL EIS
March 1995
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OAK PARK HEIGHTS
r FIGURE "
PreferreMlternative
TH 36/STH 64 ST. CR_R CROSSING FINAL EIS
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Minnesota TH 5/36/95 and WISCOnsin STH 35/64/Co. Rd. E
~ Prepared by:
f'll Minnesota Department of Transportation
\.'-- ~ Office of Technical Support
OF Site Development Unit
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DESIGN GUIDE
St. Croix River Bridge Crossing & Highway Corridors
Minnesota TH 5/36/95 and Wisconsin STH 35/64
(( March 7, 1995 - PRELIMINARY OUTLINE ))
Objective: The purpose of this Design Guide is to recognize the primary design elements of
the proposed freeway corridor and to consider how these elements may organize into a
comprehensive transportation solution, integrating the highway corridor into the adjacent
communities and surrounding environment. The primary design elements include bridges,
retaining walls, intersections/interchanges, frontage roads, park and ride facility, storm water
retention ponds, historical mitigation sites, landscaping, lighting, signing, and bike and
pedestrian trails.
Through comprehensive design consideration of all higftway design elements, a safer and
more pleasurable driving experience can be created. '
This Design Guide will provide highway designers, technicians, engineers, landscape
architects, and field staff with the necessary visual and physical design recommendations and
guidelines for the detailed design development of this highway corridor.
OUTLINE OF CHAYfERS
1. bridS!es
@ TH 5/36
@ TH 36/95
@ STH 35/64 (WI)
Proposed Design Guide document will discuss:
. comprehensive design of - structure, abutments, piers/caps, railings/parapets
. architectural treatments
. pedestrian/vehicle circulation
. bike/pedestrian trails circulation/connection
. retaining walls, signing, lighting - (as described elsewhere in the document)
2. retaininS! walls
@ Minnesota approach corridor (Oxboro Ave. to Beach Rd.; near new Beach Rd.)
@ Wisconsin approach corridor (ravine cut)
Document will discuss:
. architectural design and details
. surface texture, finish and color
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DESIGN GUIDE
St. Croix River Bridge Crossing & Highway Corridors
Minnesota TH 5/36/95 and Wisconsin 5TH 35/64
(( :March 7, 1995 - PRELIMINARY OUTLINE.-))
3. intersections/intercbane:es
@ TH 5/36
@ Norell Ave./Washington Ave.
@ Oakgreen Ave.lGreeley Ave. N.
@ Osgood Ave. N.
@ TH 36195
Document will discuss:
· pedestrian/vehicle circulation
· bike/pedestrian trails circulation/connection
· signing, lighting, landscaping - (as described elsewhere in the document)
4. fronta2e ro~ds
@ North Frontage Road (Stillwater)
@ South Frontage Road (Oak Park Heights)
Document will discuss:
· pedestrian/vehicle circulation
· bike/pedestrian trails circulation/connection
· retaining walls, signing, lighting, landscaping - (as described elsewhere in the
document)
s. Dark & ride facilJ!I
@ TH 36/95
Document will discuss:
· pedestrian/vehicle circulation
· retaining walls, signing, lighting, landscaping - (as described elsewhere in the
document)
· shelter design - coordination, placement
· bike/pedestrian trails - circulation/connection
· architectural recommendations
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DESIGN GUIDE
St. Croix River Bridge Crossing & Highway Corridors
Minnesota TH 5/36/95 and Wisconsin STH 53/64
(( March 7, 1995 - PRELIMINARY OUTLINE.-))
6. stonn water retention DOnds/wetland mitie:ation site
@ old Kruger Tree Farm
@ TH 36/95 southeast access ramp
@ under river bridge
@ Oakgreen Ave.lGreeley Ave. N.
Document will discuss:
. design configuration and form
. coordination
. landscaping - (as described elsewhere in the document)
7. historical mitie:ation (SHPO)
@ Log Cabin (Club Terra)
Document will discuss:
. geometric character
. visibility
@ historical overlook
Document will discuss:
. plaque replacement
. minor wall repair
. vegetation maintenance, restoration
. signing, interpretation
. design "cues" for other parts of project?
. possible bike trail connection
8. landscauine
@ TH 5/36
@ Minnesota approach corridor (et. al., frontage roads, intersections areas)
@ TH 36/95, park & ride facilities
@ TH 95 corridor
@ Wisconsin approach corridor (WI)
Document will discuss:
. preliminary corridor landscaping concepts
. special considerations, mitigation
. coordination, placement
. character, planting palette
DESIGN GUIDE
S1. Croix River Bridge Crossing & Highway Corridors
Minnesota m 5/36/95 and Wisconsin sm 35/64
(( March 7, 1995 - PRELIMINARY OUTLINE.-))
9. li2btine
@ m 5/36
@ Minnesota approach corridor
@ m 36/95, park & ride facilities
@ m 95 corridor
@ Wisconsin approach corridor (WI)
Document will discuss:
· uniformity, placement, coordination with bridge crossing
· architectural character and style
. finish and color
10. Si2Din2
@ bridge crossing
@ entrance to "Wild and Scenic River" corridor (both MN & WI)
@ roadway corridors
Document will discuss:
. size, proportion
· uniformity, coordination, placement
. supporting structures
. interpretation
11. I!ike and nedestrian trails
@ frontage roads
@ parallel to m 95 (following old alignment of m 957)
Document will discuss:
. circulation/connection
· signing, landscaping - (as described elsewhere in the document)
. Wisconsin connections/planning
. connections to river bridge
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07Mar95
t STILLWATER RETAINING AND FLOODWALL COST ESTIMATE
October 1995 Price Level
(based on preliminary Draft GDM Feb 95)
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REPAIR OF EXISTING WALL (Nelson to Myrtle)
TOTAL
$40,000
$57,000
$1.700,000
$1.150,000
$140.000
$3.087,000
01 Lands and Damages
02 Relocations
11 Levees and Floodwalls
30 Engineering & Design
31 Construction Management
Issues:
Includes E&D cost for entire scope of project
Assumes no credit for City owned real estate **
Includes access road repair
NEW RETAINING WALL TO NORTH
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TOTAL
$30,000
$30.000
$1,700,000
$0
$130.000
$1.890.000
01 Lands and Damages
02 Relocations
11 Levees and Floodwalls
30 Engineering & Design
31 Construction Management
Issues: Assumes no credit for City owned real estate **
Wall could be constructed in shorter segment
ROCK SLOPE TO SOUTH
01 Lands and Damages
02 Relocations
16 Bank Stabilization
30 Engineering & Design
31 Construction Management
TOTAL
$250,000
$25.000
$337,000
$0
$33,000
$645,000
Issues:
Easements required for Dock Cafe and Andiamo property
Business relocation expense for Andiamo
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STILLWATER RETAINING AND FLOODWALL COST ESTIMATE
October 1995 Price Level
(based on preliminary Draft GDM Feb 95)
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NEW FLOODWALL
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01 Lands and Damages
02 Relocations
11 Levees & Floodwalls
13 Pumps
30 Engineering & Design
31 Construction Management
TOTAL
Issues:
** REAL ESTATE COSTS
$1,200,000
$450,000
$2,600,000
$222,000
$0
$260,000
$4,732,000
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Easements required for RR's, Dock, Desch, Pappy's
Potential for encountering contaminated soils
Pumps included for handling seepage
Total real estate costs for project could include up to $2,2 million. .
City owned property accounts for $1.1 million of this amount.
These numbers are based on a draft gross appraisal that is under review and
will be subject to revision.
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Stillwater City Council Minutes
Regular Meeting
December 20, 1994
UNFINISHED BUSINESS
1. Authorize request for proposals - legal advertising.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to approve the bid
specifications, as amended, for newspaper publication of City of Stillwater legal notices and to direct
the City Clerk to send bid forms to the two local newspapers. All in favor.
NEW BUSINESS ~
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r 1. Request by property owner at 1 013 North Broadway to modify conditions of approval to allo
temporat:Y driveway to remain as permanent driveway,
Community Development Director Russell reviewed the request.
Motion by Councilmember Cummings, seconded by Councilmember Kimbl~~to deny the Tf''l11est
by the property owner at 1013 North Broadway to allow the temporary driveway to remain as
~t driveway. All in favor.
UNFINISHED BUSINESS (Continued)
2. Renewal of Contract - Le2islative Associates
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving renewal of the contract with Legislative Associates. (Resolution
No. 94-321)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays - None
NEW BUSINESS (Continued)
2. Use of Lowell Park for Cross-Country Ski Trail- Deborah Asch.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve the request
by P.J. Asch Otterfitters to use Lowell Park as a cross-country ski trail, for this year only, subject
to agreements. All in favor.
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MEMORANDUM
TO:
Mayor and City Council
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FR: Steve Russell, Community Development Director
DA: December 15, 1994
RE: INITIATION OF REQUEST FOR PERMANENT DRIVE\VAY AT 1013 NORTH
BROADWAY - EDSTROMS
The city has received a request to allow a temporary driveway to become permanent. Previouslv.
the council required that the drive be removed before certificate of occupancy of the residence
(see attached city action). The request is to reconsider the city action and to allow the driveway
to be permanent.
Recommendation:
Denial of request or if the council would like to reconsider the issue, set a public hearing with
neighborhood notification of the request.
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T", ... THP LA CE OF M'" ES Q ~'J
MEMORANDUM
TO:
Dick and Julie Edstrom
FROM:
Ann Pung-Terwedo
DATE:
August 3, 1994
RE:
City Council action to allow temporary access.
The Stillwater City Council, at their regular meeting of August 2, 1994, reviewed and approved
your request to allow temporary access to your property for construction of a home. Please note
the following cond~jJroval fOL.this-request:
(.~I: -:;;: tempor~~ access >;ill be ;emov~and thehID restored before a certifi~
occupancy E Issued. . ~
2. All City utilities shall be in place and connected to the property before a certificate
of occupancy is issued.
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3. Tree restoration and landscaping shall be completed by May, 1995.
4. A paving plan for the driveway shall be submitted to the Planning Department by
February 1995.
Please sign the copy of this memo and return it to me at the City of Stillwater. This will clarify
what your responsibilities are and alleviate any misunderstanding.
We accept the conditions of approval as stated. We understand that any changes from this plan
must be resubmi~,r approv~l.
Ann Pung-Te
Dick and Julie Edstrom
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MAGNUSON LAW OFFICE
6124395641
P.et1
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Bannigan t~ Kelly. P.A.
ATTORNEYS AT LA\\'
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1750 NORTH CENTRAL LIFE TOWER
445 MINNESOTA STREET
SAINi PAUL, MINNESOTA SSIOI
JOHN l'. BANNIC,\N, JR.
PATRICK J. KELLY
J/\MF.S .I. HA.N'rON
J..o,NET M. WILEIlSK(
JOHN W, QUAR.NSTRO;"I
(/1;:1 ~14-~igl
f..'.X i~11) 213-ilOI9
December 6, 1994
Mr. David T. Magnuson, Esq.
Magnuson Law Firm
324 South Main Street
Suite 260
P.O. Box 438
Stillwater, MN 55082
Past.lt'M brand fax transmittal memo 7671
T .~~ f&1.A<J,..1J- Fro
CO~ .. Co.
Dept.p~ _
Fax If !> q _ () " ,~
FiIIl(*
RE: Richard and Julie Edstrom/Driveway Access
Dear Mr. Magnuson:
. This firm has been asked by Mr, and Mrs. Edstrom to assist them witb one or two small
ems remaining with respect to the construction of their new home on North Broadway Street.
In late July, 1994, the Edstroms constructed a temporary access to Broadway Street to benefit
the construction process. This temporary access was reviewed by the City Engineer. As I
understand it, the City Engineer felt this access to be a good idea. The Mayor was also aware
of this access and advised my clients that no problem existed.
On August 2, 1994, the City Council did vote to allow this temporary access for the
construction of their home. Apparently, the City Council also stated that the temporary access
would have to be removed and the hill restored before a Certificate of Occupancy could be
issued.
My clients would now like to initiate a request with the City to allow them a permanent
driveway access onto North Broadway.
According to a Planning Application Review dated June 14, 1993, the City's subdivision
ordinance does require individual public street access for lots. That requirement was apparently
waived in this case upon the condition that a common driveway be provided and paved. My
clients have reviewed the present situation with the next door neighbors, the Stormonts, and they
are in agreement that individual driveways would be preferable for both public and private
concerns. The Stormonts have three small children. The present common driveway runs across
.-he entire length of the Stormont property. There is a continuing concern as to the safety of
hese children. In addition, the maintenance costs may be reduced and will certainly be more
clearly allocated if each property owner is responsible for his/her own driveway. There is also
MAGNUSON LAW OFFICE
6124395641
P.02
Mr. David T. Magnuson, Esq.
Page 2
December 6, 1994
the belief that emergency vehicles would have better access to the individual propertie's if a
common driveway was not involved.
I would appreciate your assistance in this matter. It is a matter of some urgency because
the borne should be completed by early February at which time the Edstroms would like to take
occupancy. We would not want the Certificate of Occupancy to be delayed over something like
this. Please advise how you would recommend submitting this request to the City Council so as
to be handled in the most efficient and expeditious manner.
Thank you for your courtesy and assistance.
Sincerely yours,
.' ....... -.... ......:BANNlGAN & 'KBLLY, P.A.
(" .......] ,.' ,,~...--).-....._._._-..~-.
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c: Mr. and Mr~.. Richard Edstr9rlV"
Mr. Timothy Hassett, Esq. ..:;
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To:
. Re:.
From:
Date:
Mayor Hooley, Stillwater City Council members, City Adminnistrators
Concerns about request for permanent driveway at 1013 N. Broadway
Neighbors of property at 1013 N. Broadway .
December 19, 1994
NEIGHBORHOOD CONCERN REGARDING REQUEST:
It has come to our attention that Dick & Julie Edstrom, who are building a home at
1013 N. Broadway, are requesting action by the Stillwater City Council to reverse the
City Council's August 1994 decision regarding their temporary south driveway. The
City Council's unanimous decision in August 1994 stated that the temporary driveway
must be l'emoved and the bluff returned to its original condition before the Edstrom
house can be occupied. \Ve urge you to DENY this request,
BACKGROUND:
The McGarry Minor Subdivision, which was unanimously approved by the City Council
on July 6, 1993, stated that access to the property at 1013 N. Broadway would be a
shared driveway with the existing home to the north. A letter signed by 24 neighbors
from 18 residences surrounding the McGarry subdivision supported the plan which was
approved by the City Council.
In December 1993, Edstroms requested a variance for a south driveway and garage on
their property at 1013 N. Broadway. Their request was unanimously denied by the
Stillwater Planning Commission. (The Planning Commission had final authority at
that time.)
In July 1994, construction workers constructed a south driveway at 1013 N. Broadway,
contrary to the subdivision agreement. In August 1994, the City Council voted
unanimously that the driveway must be removed and the bluffline returned to its
original condition before the house could be occupied.
At the time that the south driveway was constructed, the Edstroms sent a letter to the
neighbors (dated July 30, 1994) reassuring the neighbors that the south driveway was
only a "temporary access ramp for heavy equipment and material delivery." In reality,
a number of large delivery vehicles have been unable to negotiate the sharp turns at
the top and bottom of the south driveway, and these vehicles have used the north
.
driveway, which is the access entrance approved in the subdivision agreement.
REASONS WHY THE SOUTH DRIVEWAY IS UNACCEPTABLE:
The driveway which was approved in the minor subdivision agreement (north
driveway) is located just north of the intersection of Broadway and Wilkins, where
Broadway is close to a normal width street. The south driveway being requested is at
the south end ofN. Broadway where about half of the street is adjacent to the bluffiine,
resulting in a single lane width road, with very limited space for parking. The
requested south driveway entry would further limit the available area for parking,
while adding the burden of use by an additional family.
Because the south end of Broadway slopes downhill, a new south driveway would affect
water run-off.which might cause water problems for the garage at 900 N. Broadway,
and for both driveways to the south. .
.
The area at the south end ofN. Broadway has always been greenspace. Because the
north driveway already exists, an additional south driveway would needlessly
eliminate much of the greenspace.
ACTIONS BY THE CITY COUNCIL:
'\Ve believe that it is unfair and unwise for the City of Stillwater and neighbors to agree
to a set of rules for approving a subdivision, and for the affected property owner to ask
the City Council to unilaterally change the rules after the fact.
\Ve believe that the burden of proof should be upon the Edstroms to demonstrate why
the driveway change is necessary, to explain the deviation from their own letter, and to
gain approval of the neighbors.
Furthermore, we do not think it is fair that the Edstroms have been allowed to continue
to violate other actions by the City Council and Planning Commission, regarding
subdivision conditions and zoning ordinances:
Subdivision condition #1 states that "The sanitary sewer line shall be extended to
Wilkins and Broadway before building permits are issued for any new development."
(Edstrom's house was started before the sewer line was even begun.) .
Subdivision condition #2 states that "The existing residence shall be connected to
City sanitary sewer system before resubdivision is approved." (Existing house is not
connected.)
Stillwater zoning ordinances limit houses in the area to 2 1/2 stories. The house
being built has 3 stories plus a walk-out basement.
As neighbors of the house being built at 1013 N. Broadway, we request that
you continue to deny permanent use of the south driveway, and that the
bluffline area be returned to its original condition before the house is
occupied, as the City Council directed in August 1994.
. NAME:
~~
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Neighbors of property. at 1013 N. Broadway (continued)
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.
.
July 30, 1994
.
To our North Broadway neighbors,
It has come to our attention that there are some questions and/or
concerns regarding the construction of our new home on North
Broadway. We are looking forward to joining the neighborhood, and
want to take this opportunity to let you know what the construction
schedule looks like, at this time.
As you have already observed, preliminary site work has begun.
Excavation at the home site is nearly completed, as is the development
of a temporary access ramp for heavy equipment and material delivery.
Going forward, in addition'to fundamental work on the dwelling, there
will be trenching for sewer, water, gas, electricity and telephone service
along the western bluff line. In addition, the City of Stillwater will be
trenching for sewer and water lines along Wilkens Street and part of
Broadway.
Once all this is cOlnpleted, there will again be some significant site work .
to finish off our landscape plans.
We have asked construction crews to try to keep the inconvenience of
noise and activity to a minimum, and if all goes well, plan to be in our
new home early in 1995.
If you have any questions or concerns, please feel free to call either
of us at 439-6747.
Sincerel~ (] lit"" J/,
Qv-iJ.-<~f! JYve/L ? ~rlW~-
gick & Julie Edstrom
P.S. Construction insurance required that we mark the site with
"Danger/No Trespassing" signs. They will be in place shortly.
.
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~ MEMORANDUM
~
~
TO: Mayor and Council
FROM: City Coordinator
SUBJECT: 1995 LMC Legislative Conf.
DATE: March 2, 1995
Accompanying this memo is the registration form for the League of Minnesota Cities Legislative
Conference. The conference will be held at the Radisson St. Paul Hotel on Thursday, March 30. The
conference usually provides the participant with a better understanding of the Legislative process
and it also informs the participant about the issuesllaws that are being proposed by either the
Legislature or the Minnesota League of Cities, I would recommend your attendance (especially for
the newer councilmembers).
Please let Morli know if you will be attending and she will register you. Please note the "advance"
registration date.
f!~
.. ...
Ian to atte-nd the...
IlliiE
League of ~linn.:sllla CillC<
League of Minnesota Cities
1995
Legislative
Conference
Thursday, March 30
Radisson St. Paul Hotel
11 East Kellogg Boulevard
St. Paul, MN 55101
Tentative Program
9:15 a.m. President's message
9:30 a.m. State revenues, the Governor's budget, and cities
Will 1995 be a landmark year for city finances?
10:30 a.m. In-depth discussion of legislative events
11 :30 a.m. Lunch
1 :00 p.m. Briefing on legislative issues
League staff will brief you on the most important issues to discuss with your legislators
2:00 p.m. Meet with your legislator at the State Capitol (transportation furnished)
Schedule a time in advance or contact Andrea Atherton at the League to help set
a meeting with your legislator.
Ie
Pa2'.e 6
LMC Cities Bulletin
1 ~95 Legislative Conference
Thursday, March 30
Radisson St. Paul Hotel
1995 Legislative Conference Registration Form
City (Please print or type)
Name Title
Name Title
Name Title
Registration fee: Member city officials - Dadvance $30 Non members - D advance $45
D onsite $45 Don-site $60
Special Needs: If you are disabled and require special services or transportation, or if you have
special dietary needs, please attach a written description to this registration form.
Fee includes conference registration and luncheon.
Make check payable and mail to
Finance Department-LC Advance Registration
League of Minnesota Cities Deadline--March 16, 1995
3490 Lexington Avenue North
S1. Paul, MN 55126
---------------------------------------
1995 Legislative Conference Housing Form
Organization League of Minnesota Cities
Function 1995 Legislative Conference Dates March 29-30, 1995
All requests for the above group must be received by March 8, 1995
i
Name Company (Please print or type)
Last I-Irst
t Address
: City State Zip
I
, Sharing room with No. of persons
I Signature Phone Number
c:J I I I I I I I I Special Reduced Rates for
Day Year i I Month Day Year
Arrival Date Arrival Time Departure Dale Members Only
Check in time 3:00 p.m. Check out time 12:00 p.m. $72 Single
_ $72 Double (2 people)
Accommodations will not be confirmed without a check for the first night's deposit or
use your credit card number to guarantee your reservation. You will be charged for the
first night if reservations are not canceled 48 hours prior to arrival. Make check payable and
mail to the
Credit card # OAmex :J Visa :::J Mastercard Radisson Hotel St. Paul
Expiration date (Please check one) 11 East Kellogg Blvd.
I I 6 i Special Housing Request: If you have special housing needs, e.g. wheelchair St. Paul, MN 55101
I
). accessible room, etc. please attach a written description to this housing form.
I
February 24, 1995
Page 7
to.
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51<..
MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
MATTHEW A. STAEHLING
LEGAL ASSISTANTS:
MELODIE ARVOLD
REBECCA ERICKSON
MEMORANDUM
TO:
Mayor and City Council
Nile Kriesel, City Coordinator
Steve Russell, Community Development Director
FROM:
David Magnuson, City Attorney
DATE:
March 3, 1995
RE:
South Hill Property
The City has received numerous complaints about a property located on the South Hill that has not had
siding on the home since 1982. The eaves are rotting and according to the Building Inspector, the walls
of the home are bowed to such an extent that the home is not feasibly repairable.
As early as 1993, the City has explored a means of providing some kind of financial help so that the
homeowner can repair the premises and we have worked with the Washington County Housing and
Redevelopment Authority who has a program that would assist this elderly widow to make the repairs.
However, no program, either through the City, Washington County Housing and Redevelopment
Authority, or the Ramsey Action Program has been successful.
Since it appears that a condemnation might be appropriate, I would request a brief executive session to
discuss with the Council the possibility of condemnation and, at the same time, allow the discussion of
certain private data involving the homeowner without compromising this information to the public or
causing embarrassment to the homeowner.
:rbe
.
.
.
MEMORANDUM
TO:
Mayor and City Council
FROM:
Klayton Eckles, City Engineer 'h \-\&" /
SUBJECT:
Workshop to Discuss Stillwater FloodJRetaining Wall Project
DATE:
March 3,1995
DISCUSSION
At the 4:30 p.m. meeting, Marsha Risch of the Corps of Engineers, Ed Cain and a representative from
SEH will be present to go over the levee project and the costs of the different features.
The cost of this project could vary anywhere between 2 and 10 million, depending on which features
of the project are constructed. We will have the ultimate say on what aspects of the project are
constructed and this can be based on the funding that we receive from the Federal and State
government. Even though at this time we do not know what the level of Federal funding might be,
it is very important that we forge ahead on this project At this point we need to assume that the entire
project is going to proceed. Therefore, we must continue the process of acquiring easements and land
rights to the entire area. The current timeline for this project would involve starting construction in
the Spring of 1996, which is only one year away. Therefore, it's very important that we begin
easement acquisition and negotiation now.
In order to acquire the easement and access rights to these properties, we need the continued service
of Barry Stack. Currently, Mr. Stack has been preparing documents for this project on an hourly
basis. I recommend that we continue this. Council should also authorize staff to begin the
negotiation process for these easements.
At this time we do not know the exact nature of this project because of the funding question. The
Corps of Engineers needs the City of Stillwater to pass a resolution stating that the City of Stillwater
supports this project and is willing to participate in the costs of this project according to the
government rules pertaining to cost sharing. We still have the ultimate decision on what portions of
this project are constructed. At this point we just need to make a commitment to contribute our fair
share.
RECOMMENDATION
.
I recommend Council hold a workshop on this issue, direct staff to begin the acquisition process for
land and access rights, and pass a resolution in support of the Stillwater FloodlRetaining Wall
project.
.
.
. MEMORANDUM
.
.
-1-
...,.j , {I'
TO: Mayor and City Council
FROM: Klayton Eckles, City Engineer )L. r- /
SUBJECT: Request for Seal Coating From Community Volunteer Service
DATE: March 1, 1995
DISCUSSION
At our last City Council meeting, we received a written request from the Community Volunteer
Service Organization and the Stillwater Senior Community Center. The CVS requested that the City
of Stillwater seal coat the Stillwater Senior Community Center parking lot as part of our annual seal
coat program.
Although we would like to assist the CVS in this matter, it is not practical to include this work in our
contract. According to Dave Magnuson, any work done by the City for parties other than the City,
it must have a clear public purpose. According to the strict definition of a public purpose, this project
would probably not qualifY. Dave Magnuson and I looked into changing the City contract to require
the contractor to provide seal coating to private individuals or organizations that may wish to
participate. Doing this would probably raise the price of our contract, because the contractor would
be required to change his bonding and insurance. This also would create problems with overseeing
and inspecting and approving the work done on private property.
I recommend that we do not formally include any private properties in our seal coat program at this
time. However, every year the seal coat contractor does do work for private groups within the City
limits. After we have awarded a Contract, we could work with the contractor and CVS and encourage
the contractor to provide a bid.
.
.
i.
STILL WATER CITY COUNCIL
MINUTES
Regular Meeting February 21, 1995
The Meeting was called to order by Mayor Kimble.
4:30 p.m.
Present:
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Building Official Zepper
City Clerk Weldon
Press:
Julie Kink, The Courier
WORKSHOP
A. 1995 Buildin~ Department Work Pro~rams
Council met with Building Official Zepper to discuss the 1995 Building Department
Work Program.
B. 1995 AdministrationlFinance Work Pr02rams
Council met with City Coordinator Kriesel, Finance Director Deblon, and City Clerk
Weldon to discuss the 1995 AdministrationlFinance Work Programs.
RECESS
The meeting recessed at 6:05 p.m. until 7:00 p.m.
MAYOR
ATTEST:
CITY CLERK
STILL WATER CITY COUNCIL
MINUTES
Recessed Meeting February 21, 1995
The Meeting was called to order by Mayor Kimble.
7:00 p.m.
.
Present:
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Community Development Director Russell
City Engineer Eckles
Consulting Engineer Peters
City Clerk Weldon
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Ann Bodlovick, Representative Mark Holsten, Senator Gary Laidig
APPROVAL OF MINUTES
Motion by Councilmember Cummings, seconded by Councilmember Thole to approve the
minutes of the Special and Workshop Meetings of January 31, 1995, and the Regular and
Recessed Meetings of February 7, 1995. All in favor.
.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Ann Bodlovick - Saint Croix Valley Joint Cable Commission
Ann Bodlovick, representing the Saint Croix Valley Joint Cable Commission requested a
loan of$15,000 from the City to pay legal fees.
:';~'"'/ti?';i~',,:,~
Motion by Councilmember Zoller, seconded by Councilmemtfr Bod'
appropriate resolution approving an intergovernmenta1loan in t of$15,000 for
payment of legal fees to the Central Saint Croix Valley Joint Cable Commission to be repaid at a
rate of $500 per month with an interest rate of7.15 percent. (Resolution No. 95-50)
Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays - None
.
e
.
.
Stillwater City Council Minutes
Recessed Meeting
February 21, 1995
2. Senator Gary Laidi~ and Representative Mark Holsten
State Senator Gary Laidig and Representative Mark Holsten updated Council on the
current legislative session and responded to questions from Council.
3. Proclamation: Rotary Clubs
Mayor Kimble read a proclamation commending the Rotary Clubs of Stillwater on the
90th anniversary of Rotary International and proclaiming Thursday, February 23, 1995 to
be Rotary Day in the City of Stillwater.
OPEN FORUM
Ken and Mary Havyski, owner, and Dick Dufresne, contractor, appeared before Council
to request approval of an on-site septic permit for a residence at Lot 9, Block 1, Hazel
Court.
Motion by Councilmember Zoller, seconded by Councilmember Cummings to amend the
conditions of approval items 1 and 2 by deleting "building" and inserting "sewage", and
approving an on-site septic permit with conditions, as amended, at Lot 9, Block 1, Hazel Court.
All in favor.
CONSENT AGENDA
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate
resolution approving the Consent Agenda of February 21, 1995 including the following:
1. Directing Payment of Bills (Resolution No. 95-43).
2. Accepting Work and Ordering Final Payment, Myrtle Street Drainage Project (Resolution No.
95-44).
3. Approving appointment of David Reichow to Fire Captain (Resolution No. 95-45).
4. Authorizing access to safe deposit box (Resolution No. 95-46).
5. Approval: Cigarette license, Holiday Foods.
6. Approval: Contractor License Renewal, Signart Company Inc., 2933 Mondovi Rd., Eau
Claire, WI (Sign erection).
7. Approval: City Clerk attendance at MCFOA Annual Conference.
8. Approval: Submit Claims against the City to insurance carrier.
9. Approving Purchase of Dump Truck, Parks Department (Resolution No. 95-49).
Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays - None
2
Stillwater City Council Minutes
Recessed Meeting
February 21, 1995
.
STAFF REPORTS
1. City En~ineer -
City Engineer Eckles presented a request to hire an Engineering Technician.
Motion by Councilmember Cummings, seconded by Councilmember Thole to authorize the City
Engineer to begin the process required to hire an Engineering Technician, and to return with
further information for Council before advertising the position. All in favor.
2. City Coordinator -
City Coordinator Kriesel discussed establishing an Assistant Building Inspector position.
Motion by Councilmember Bealka, seconded by Councilmember Zoller to approve the position
of Assistant Building Inspector and begin the selection process. All in favor.
3. City Clerk-
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate
resolution rescheduling the meeting time for the November 7, 1995 meeting from 7:00 p.m. to
8:00 p.m. (Resolution No. 95-51)
.
Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays - None
Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt the appropriate
resolution rescheduling the July 4 meeting date to July 11, 1995. (Resolution No. 95-52)
Ayes - Councilmembers Bealka, Thole, Zoller and Mayor Kimble
Nays - Councilmember Cummings
UNFINISHED BUSINESS
1. Possible second reading of Ordinance No. 805, relating to a zoning ordinance text
amendment revising the sign ordinance by reducing the allowed size and height of signs in
business park districts.
3
.
.
.
.
Stillwater City Council Minutes
Recessed Meeting
February 21, 1995
Motion by Councilmember Cummings, seconded by Councilmember Thole to table until March
21, 1995 the possible second reading of Ordinance No. 805, relating to a zoning ordinance text
amendment revising the sign ordinance by reducing the allowed size and height of signs in
business park districts. All in favor.
NEW BUSINESS
1. Ordering Improvement and Preparation of Plans - Kutz Addition - L.I. 308.
Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt the appropriate
resolution ordering the improvement and preparation of plans for Kutz Addition, L.I. 308.
(Resolution No. 95-47)
Ayes - Councilmembers Bealka, Thole, Zoller and Mayor Kimble
Nays - Cummings
2. Ordering Advertisement for Bids - Myrtle Street Rehabilitation Project. L.I. 307.
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate
resolution Ordering Advertisement for Bids - Myrtle Street Rehabilitation Project, L.I. 307.
(Resolution No. 95-48)
Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays - None
STAFF REPORTS (Continued)
1. City Coordinator -
City Coordinator Kriesel discussed the Lily Lake Ice Arena lease and the intended use of
the rental fee.
Motion by Councilmember Cummings, seconded by Councilmember Thole to direct the City
Coordinator to continue discussions with St. Croix Catering and report back to Council. All in
favor.
COMMUNICA TIONSIREQUESTS
1. Kathy Miron. Community Volunteer Service - Request for Assistance,
4
Stillwater City Council Minutes
Recessed Meeting
February 21, 1995
Motion by Councilmember Zoller, seconded by Council member Thole to direct the City
Engineer and City Attorney to review the request for cooperative agreement for seal coating of
Stillwater Senior Community Center parking lot and report back to Council. All in favor.
2. Friends of Stillwater Parks
Mayor Kimble acknowledged a letter of thanks from Friends of Stillwater Parks and
announced the upcoming Friends of Stillwater Parks public meetings.
COUNCIL REQUEST ITEMS
Councilmember Bealka indicated that at the March 7, 1995 meeting he will move to
rescind the park permit approved on January 3, 1995 for the Stillwater Area Chamber of
Commerce.
PETITIONS. INDIVIDUALS. DELEGA nONS & COMMENDATIONS
1. Rennie Smith. Concept Environmental
Mayor Kimble noted that the individual was not present at the meeting.
ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn the meeting at
9:25 p.m. All in favor.
MAYOR
AITEST:
CITY CLERK
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Stillwater City Council Minutes
Recessed Meeting
February 21, 1995
Resolutions:
No. 95-43 - Directing payment of bills.
No. 95-44 - Accepting Work and Ordering Final Payment, Myrtle Street Drainage Project, L.I.
284
No. 95-45 - Approving appointment of David Reichow to Fire Captain
No. 95-46 - Authorizing access to safe deposit box
No. 95-47 - Ordering improvement and preparation of plans - Kutz Addition, L.I. 308
No. 95-48 - Ordering advertisement for bids - Myrtle Street Rehabilitation Project, L.I. 307
No. 95-49 - Approving purchase of dump truck, Parks Department
No. 95-50 - Approving $15,000 loan to Central St. Croix Valley Cable Commission
No. 95-51 - Rescheduling the November 7 meeting to 8:00 p.m.
No. 95-52 - Rescheduling the July 4 meeting to July 11
Submitted by:
Shelly Schaubach
Secretary
6
Special Meeting
STILL WATER CITY COUNCIL
MINUTES
February 28, 1995
7:00 p.m.
The Meeting was called to order by Acting Mayor Zoller at 7:10 p.m.
Present:
Councilmembers Bealka, Thole, and Zoller
Absent:
Councilmember Cummings and Mayor Kimble
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Community Development Director Russell
Press:
Julie Kink, The Courier
Workshop - Tax Increment Financing
City Attorney Magnuson, Finance Director Deblon and Community Development
Director Russell provided the Council with written information and a verbal presentation
pertaining to the City's TIF districts, present regulation policy and past usage.
Adiournment
Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn the meeting at
9:10 p.m. All in favor.
MAYOR
ATTEST:
CITY CLERK
.
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City 06
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WHEREAS, VOLUNTEERS OF AMERICA was founded on March 8, 1896; and
WHEREAS, VOLUNTEERS OF AMERICA is one of Minnesota's largest human service
organizations; and
WHEREAS, VOLUNTEERS OF AMERICA spends more than 92 percent of every dollar
received directly on program services; and
WHEREAS, VOLUNTEERS OF AMERICA has demonstrated it is a dynamic organization
keeping pace with the everchanging world and recognizes the need for developing creative ways
to solve problems and meet community needs for all members of our society; and
WHEREAS, VOLUNTEERS OF AMERICA is celebrating its 99th year of service; and
WHEREAS, VOLUNTEERS OF AMERICA WEJ?K will be held March 5 -12,1995;
NOW, THEREFORE, BE IT RESOLVED, that I, Jay Kimble, Mayor of the City of Stillwater,
proclaim the week of March 5 - 12, 1995, as
VOLUNTEERS OF AMERICA WEEK
in the City of Stillwater and urge all citizens of our community to give full regard to the past and
continuing service of the VOLUNTEERS OF AMERICA.
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"Minnesota::
PROGRAM SERVICES
Bar-None Residential Treatment Center serves boys who are emotionally /behaviorally disturbed. 612-753-2500
Children's Day Care for infants and preschool aged children. 612495-3344
. . - . .
Children's Emergency Shelter social services inap~otective env~onment for children in crisis. 612-753-2319
Children's Shelter Annex long-term care with sOCial and educati~nal' services for children. 612-753-2500
Congregate Dining hot noon meals in a community setting, to anyone' 60 years of age or older.. 612-546-3242
CornerStone Supportive Transitional Housing for homeless/higJ.1risk families. 612-495-3344' .
Correction Foster Group. Homes. therapeutic homes for teenagers. with a delinquent. history. 612-546-3242
~'. _.,,'.'.'''' " -,..~,'" J".,<:,.-'".-_,")',", c'" """',"':-, :'"....;.v.. ':.:'
Emergency Shelter Foster Car~Homes providesh.~rt:term ~ar.e.fo~children. 612-5~6-~~~:;.>.
. Evaluation Shelter Unit determines appropriate. treatnient plaDs for troubled youth.. 612-546-2500. "
<'. ,", '-'-.-,_ : ,>.', .' " " -';':':";;'.:"d",'<"'/-": -,;':' _ ~ -":- ',~ '",. .,'-',"
'. Foster Homes for Children where. traditional familyeare' is provided for children.' 612-546-3242
::_ ,. .~ ,-~,,\,~,,:,,:,,~>/,.',,- " ~J,,::",'C"_'-"__:'i_:" ,',:: :,:,"':,'/':;:"'~':_'\ . -',', ,,::,>:c:;"-,.,":,"'_',,_,,-,-, ,_'
..' Home Delivered Meals hot noon meals delivered, to hoineboUn(se~iors.612-546-3242i<; 'j,::':';':. ,':
'. , '" '_':r',:,,-,_ _' "'-!.f'/-.",-l::-" .:__-: .' :"',i,~ ',c"":'_,-"h?"i>' ",:"-:"',_:,:,:"",-':"'. ~;,:'i':;'. '--'~:'" ;.- ,', ";,_ ',",,: --'_,,-:,'.',,-
;In~Hom~ Respite Carefor.ramilies~fchildreJlwho> are'~u~tic;"~utistic-like and/or disablecl.6i2-54~3242
;'.' .fu-I1~nieSupportive' ti~i~'Se;t~es and.ReSpite:f~ei-;ices'~f~~:~~~bled adults.' 612-495~j344>~,!L >..... .'.
ft ,:.,~"<,,,_,~: . ":"> """,-,:,::':',-"_"'~--"7' ~ ,",",':,",-"" -,f- '_..,__,' -'-'.'~ <, ':'<',-<,,(,:;,"'-""';,:~-'::":-" '..-',....':'""",>'--_.,,,';',. "".'--','''C: --': ,
:,Intensive Treatment Center"forboys with~everebe~avioralpro~leJllSin a securesettiI1g~612-:753-2554
.....:.Mora Senior Supportive . Living SerVices forinenbtlly 'diSabled 'elderly who have 'special needs.' 612-546-3242
'. :, ~~""'_' ~d. '_!'__;", -, r"o':' _. ',' ", '_,,'"'' "_ --,~,-.:<,., ',.' '\-:"" '_ : ~''''<,- '., ' -'-", i, ,>,--:,: -'-'-'::_ -, ,'. _' ',l. ,: ':~ ':":;-, ~,;t;;';;;?:: -:-~; ',,:,: \._," C',. '. _' :,'~' -' -, '-' ',_~\" .""-- '. ,.. > "_',:--"',,", '
"P....Ut:'O. f-Home Respite Care forfmDmes of children whoar~~iiutistic;'autistic-like and/or disabled.."612-546-3242. .'
P()nde~~f Board and'iodgfug'~ervices for~d~i~~'6U495:334.{~t;:j;,' "t?"'~i:;:!.;'"
"'_':~__':<"-"__":':- _, ''-,J "_ ,_-<, ..':"-::: -.- "_':"'-:',\"':1" :,,_/,(,"'~'._'_'-,._->,: '";~i,~,.-,,:,_:;~.,,,,:^,;:_, :..."'!':....__'~:
Princeton Supportive Living SerVices a home for ment3ny 'disabiedadults. 612-495-3344". ." .... ....
',--,','_, "> '_.' '.':',~",-'__"~_""'" . ~',-: ' "',' "',::">'.',-,-",:'~',' .t-,.','",_,,:----',:"'.:,:, --,.'
Re.g. io.n. aI... Corrections Cen.. tera.'. J.'ail, workhous~. an. d wore k-releas...e.progr. .am. for wo..men.61.2.-48S-2073
, '. _' '., ',' ;, _ . ~ f'" , ., ". : _', ," ,Co;"- ~. "",,:',' .,. ,/ ' 1~ '.;_'_. : ('"K" .:' ,', , .
. ResideIltial Center a pre-release and work-rele8secorrectional~rogi:uD for men. 612-721.:()327
S~i-Independent Living s,e~.ces le~gopp~rtunities fo~~~i\'i~~als with special needs. 612-495-3344
: Settevig Supportive LivingS~ryices. a bome.fordevelopmen~y, disabled adults in Mora. 612-495-3344
. .,Sette~g Center ~erves'.~-;otioD!illy and/or 'lJeha.rioi:aIiy' d~tiirb~dJ>oys. 612-753-25005'.' ;;~~'}~:il!:~r)..
", '~' '.:"" '" .,.: ... ',' j;i~ ;7f::-,-,-:'~--'-~:ft~ ''>'''-!''J': .~J<__ .. ,__",~~ - ,,,it!Jf:~"~,j;:,";;~,_, ',,-':,. ,;,-<;~.,,,-,~: ',!:';,' ':k'!" ,'.k".-:'-:";,.,,,-?:t" '_, -, ': _' ,-,' ,,>; ':' , , -,<, -' ,',,>, ~'--~ -. .-
'" Sliort~ Term Aftercare. prepares' a child for a'successfuitransition~from treatment'to bome. 612-753-2500
'<~ __,,?..:.i,'-'_":,~,.,-, _, "'-' _" '\.~: ,':'_:."~':"'';'ifl'c>.--t-,;-.-'" ::-,:~,...,'ti."'1.,,,_"~~,,-,,.,>-.:,>;:.,,,;';,'"'.'k':':',,\'A',">'li':':,",;A~':'-'Oj:"'-"';'~.-~ .--,:;,~_-- s.,-,"."....,:, /,,\J,-. -'..~,,:,{>,,-, -t'~, . ,:,>
','" ..... Specialized Behavioral Program serves emotionally! behaViorally ,diStUrbed boys and their fainilieS: 612-753-2500
'_\", :r. >;-::~1">':' ~":",,;.'- "" -,' ""'__~,_":':'~-':""~:-">"',,.~~i,_.,>.,':"~i.,::-"~~'>:-"c'~'>~''''~<'f,;;~~"y'~'; -:' . :~'_r;""<':":",'O,':-:",: ,""'i~ '-}..---", "
. . Specialized Foster Homes, for children who 'are physically and/ornientally challeDged.612~546-3242"
,,_':'- '":''' _ :;'; ",' '~','" ,_",-, -C" ,,--~,,-"~',,4,:,,'-:"__'-'''''_ , -','-__.";""'" ;,'~
Stevencroft Apartment Supportive Living Se,ryicesfordevelopmentally disabled yo~ng>adults.612-644-2514
Stevencroft House Supportive Living Servicesf~r'd~~ei~pm;Dtauy 'disabled youhg adul~:'61i-644-2514
Supported Independent Living Services are provided for adolescents' and adults with special needs. 612-495-3344
Treatment Foster Homes provide a supportive,directive environment for children and youth. 612-546-3242
White House Supportive Living Services for developmentally disabled adults near Wahkon. 612-495-3344
..
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VOLUNTEERS'OFAMERICA. .'. was fowid~d'M~~8,1896
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in New York City. On' April 24, 189~ services began in Minneapolis. 't,'!!,)\ i:r.; ,
. ,ry!,;x~~~:];;~P~:.J<; '.. ',"+':':;~i~ii"i.";~:5,;.;~;S"
VOLUNTEERS OF.A:ME:lUCA, anational Christian humansern~e':~rgal1ization,
has a 98 year history ofservm.g people in need; regardless oftbeir:race;,'color' or
. , , _,,' '.' _';: ", _ r . 'r:- -'-"'c ':R'" .~ ," .__" ':', .;'
creed. It seeks to 'develop' programs in areas where needs are"not ,beirig"met by
existing services.' '
VOLUNTEERS OF AMERICA staff is comprised of individuals who riot only have
administrative and/or professional social work expertise, butwho31so have a
commitment to the Christian mission of the organization; the reaching and uplifting
of all people. Last year, in addition to 340 staff, more than 2,100 persons
volunteered their talents to help enrich program se~ces in Mi,nnesota. ...'
VOLUNTEERS OF AMERICA, a 501 (c) (3) organization,.is'eli~~let~'fci:~ive tax
deductible donations. . ;i.~;:/"/">~: t\:h?:;;,,~;'c;; ;,;, .'
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VOLUNTEERS OF AMERICA meets all regulatory standards, ~publishes an annual
report, haS a c~~iti~d aud~t, 'andfdes with the CharitieS' })ivisiori"of the Minnesota
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VOLUNTEERS OF AMERICA MINNESOTA DISTRICT OFFICE .'
administrative, accounting, and development offices.;
. are located at .
5905 Golden Valley Road, Minneapolis, MN 55422-4499~'f~~{ .~ ", '
(612) 546-3242 . .:,,~:(.
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," DONALD L. BEBERG
CHIEF OF POLICE
.
illwater
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THE BIRTHPLACE OF MINNESOTA
TIMOTHY J. BELL
CAPTAIN
POLICE- DEPARTMENT
MEMO
TO: MORLI WELDON
FROM: CSO JACOBSON
DATE: MARCH 7, 1995
SUBJECT: ORDINANCE 27 DOGS AND OTHER ANIMALS
TONIGHT AT THE COUNCIL MEETING THE SUBJECT OF 'LEASH LAWS' WILL
BE DISCUSSED AS RELATING TO DOGS AND CATS. IN REVIEWING THE
ORDINANCE YOU WILL SEE THAT SUBDIVISION 1 (5) DEFINES ANIMALS AS
ANY NONHUMAN LIVING BEING, DOMESTIC OR WILD. IT DOES NOT SAY
ONLY DOGS. SUBDIVISION 1 (7) DEFINES AT LARGE, OFF THE OWNER'S
PREMISES AND NOT UNDER CONTROL BY A PHYSICAL RESTRAINT.
.
USUALLY ON AN INITIAL CONTACT, I ADVISE PEOPLE OF THE ORDINANCE
AND MAIL THEM A COPY. THIS IS DONE WHETHER IT IS A CAT OR DOG.
IF THE OWNER OF THE CAT IS UNKNOWN, A LIVE TRAP IS SET.
.
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
1\
CHAPTER 27 DOGS AND OTHER ANIMALS
27.01. DOGS AND OTHER ANIMALS
.
Subd. 1. As used in this ordinance the following tenns shall mean:
'I. Owner: Any person, partnership or corporation owning, keeping or harboring animals.
2. Kennel: Any owner engaged in the business of breeding) buying~ selling or boarding dogs;
provided that such owner customarily owns more than three (3) dogs over six months of age.
3. Pet Shop: Any owner engaged in the business of breeding, buying) selling or boarding
animals of any species.
,
4. Veterinary Hospital: Any establishment maintained and operated by a licensed veterinarian
for the diagnosis and treatment of diseases and injuries of animals.
5. Animal: Any nonhuman living being, domestic or wild.
6. Animal Shelter: Any premises designated by the Council for the purpose of impounding or
caring for animals held under authority of the ordinance.
7.
At Large: At large 'shall be defined as off the owner's premises and not under the control of
the owner or a member of his immediate family either by leash, cord or chain or similar
physical restraint.
.
Subd. 2. No person shall own) keep, harbor or have custody of any dog over six months of age
without first obtaining a permit from the City. Applications for pennits shall be made on a form
prescribed by the city which fonn shall set" forth:
1. The name and address of the owner.
2. The name and address of the person maki(,lg application, if other than the owner.
3. The breed) sex and age of the dog for which a permit is sought. No permit shall be issued
to any person other than the owner except upon of the owner's written request.
Subd. 3. Permits shall be valid for a period of one (1) year, commencing May 1 and expiring April
30 of the year next following; and, except as hereinafter provided) shall be issued only upon payment
of the following annual fees to the city: .
1. For each male or female dog $5.
: Chapter 27 - Page 1
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.2.
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For any kennel or pet shop, covering all dogs kept durin:g..the 'year $50.
Permits may be issued during any of said one year periods upon payment of the applicable foregoing
fees; provided that the fee in Subd. 3 (1) shall be prorated on the basis of the number of months
remaining in any such period. For this purpose fifteen (15) days or more shall be construed a full
month.
Subd. 4. Upon issuing each such permit, the city shall provide the owner \'lith a metallic or durable
plastic tag, stamped with an identifying number and with the year of issuance, which in the case of
permits issued during any of the aforesaid one year periods shall be the year in which the preceding
month of May shall have fallen. Such tag shall be so designed that it may be conveniently and
securely fastened to a dog collar or harness and shall be fastened to the dog's collar or harness by the
owner and shall be worn at all times when the dog is off the premises of the owner. The city shall
keep and maintain an accurate record of identifying numbers which shall be open to public
inspection.
Subd.5. No animal shall be allowed to run at large.
Subd.6. It shall be the obligation and responsibility of the owner or custodian of any animal in the
City to prevent such animal from committing any act which constitutes a nuisance. It shall be
considered a nuisance for any animal to habitually or frequently bark or cry, to frequent school
grounds, parks or public beaches, to chase vehicles, to molest or annoy any person if such person
is not on the property of the owner or custodian of such animal or to molest, defile or destroy an any
property, public or private. Failure on the part of the owner or c~stodian to prevent his animals from
committing an act of nuisance shall be a violation of this ordinance.
Subd. 7. Unrestrained animals may be taken by any officer and impounded in an animal shelter.
Impounded animals shall be kept for not less than three (3) days unless reclaimed by their owners.
If by a permit tag or by other means the owner can be identified, the Chief of Police shall
immediately upon impoundment notifY the owner by telephone, mail or personal contact of such
impoundment. Animals not claimed by their owners within three (3) days shall be humanely
disposed of by any person or agency delegated by the Council to exercise such authority.
Subd. 8. Impounded animals may be reclaimed by.their owners after payment is made to the city
of a pound fee of $35. In addition, no animal may be released to its owner without the owner first
having secured any license required for that anim~l in the City. (Ord #752 Adopted 1-21-92)
Subd~ 9. Notwithstanding the provisions of Subd. 7, if an animal is found at large and its owner can
be identified and located, such animal need not be impounded but may, instead, be taken to the
owner. In such case, however, proceedings may be taken against the owner for violation of this
ordinance.
Subd. 10. Every female animal in heat shall be confined in a building or other secure enclosure, in
Chapter 27 - Page 2
such manner that the female animal cannot come into contact with another animal, except for
pl~ed breeding.
Subd. 11. No owner shall fail to provide any animal with sufficient food and water, proper shelter
and veterinary are when needed. No person shall beat, cruelly treat, torment or' otherwise abuse any
animal or cause to permit any dog fight, cockfight, bullfight or other combat between animals or .
between animals and humans. No owner of an animal shall abandon such animal.
Subd. 12. Any animal which 'bites a person shall be quarantined for such time as may be directed
by the Council. During quarantine the animal shall be securely confined. At the discretion of the
council the quarantine may be on the premises of the owner; however, if the council requires other
confinement, the owner shall surrender the animal for the quarantine period to an animal shelter or
shall, it his own expense, place it in a veterinary hospital.
Subd. 13. No person shall kill or cause to be killed, any animal suspected of being rabid, except after
the animal has been placed in quarantine and the diagnosis of rabies made by a licensed veterinarian.
If a veterinarian diagnoses rabies in an animal in quarantine, then the animal shall be humanely
killed.
Subd. 14. The Mayor with the consent of the council may from time to time appoint such persons
as may be necessary to assist the police in the enforcement of this ordina.Tlce. Such persons shall
have police powers and no person shall interfere with them in the exercise of such powers.
Subd. 15. The sections of this ordinance requiring a permit shall not apply to nonresidents of the
City provided that dogs of such owners shall not be kept in the city longer than 30 days without a
permit and shall be kept under restraint.
Chapter 27 - Page 3
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SA VB THE RAVINE OS
Green, Green, save the ravine'S
If you don't, we'll make a scene
Green, Green, we have a dream
To keep the green ravin~
Don't fill it !
Don't kill it !
St> just chill it!
"
Green, Green Keep the ravineS
for kids to play some future day
They'll need the space
Let's keep this place
befs save the green ravine5
. Don't fill it!
Don't kill it!
..-Sa just chill it!
Green, Green save the ravineS
For animals that calle ~
They need the trees
They need the leaves
Keep houses out of the ravin~
Don't fill it!
Don't kill it!
~ just chill it!
Green, green keep the ravine~
So natural waters flow
Keeping it clean is the solution
Don't add to the pollution
Let's save the green ravines
Don't fill it!
Don't lall it!
. ~~~
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~OPE FOR THE GREEN RAVINES
A Petition of:
Addressed to :
Girl Scout Troop 534
stillwater City Council
WE HIE UNDERSIGNED WOULD LIKE TO BRING 'ID YOUR AITENTION THE FOLLOWING CONCERN:
"~e would lil\e to keell the rayincs dean and a home fol' wild animals so we'll still haye
sonle wildlife in Stillwater. 'Please protect the ravines from developulent.
AGREED 'UPON BY THE FOLLO\VING PEOPLE:
Name & Age (if under "otitU! age)
,) '-fg't ~h I~
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HOPE FOR THE GREEN RAVINES
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A Petition of:
Girl Scout Troop 534
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Addressed to :
Stillwater Cit).. COWlciJ
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WE TIlE UNDERSIGNED WOULD LIKE TO BRING TO YOUR AITENTION THE FOLLOWING CONCERN:
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"~e would Iil\e to h.ecp the ravines clean and a hOllle for "ild anbnals so we'll stilI have
sonle "ildIife in Stillwater. Please protect the ravines fronl development.
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AGREED UPON BY THE FOLLO'VING PEOPLE:
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HOPE FOR THE GREEN RAVINES
A Petition of:
Addressed to :
Girl Scout Troop 534
Stillwater City Council
WE TIlE UNDERSIGNED WOULD LIKE TO BRING TO YOUR AITENTION THE FOLLOWING CONCER.N:
'Ye would liIi.C to l\.eep the nnines clean and a home fOl' "ild animals so we'll still have
SOlue wildlife in Stillwater, Please protect the ravines from developnu~nt.
AGREED UPON BY THE FOLLO'VlNG PEOPLE:
Name & A2e (if under yotin2 a2e)
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Address
Phone
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~OPE FOR THE GREEN RAVINES
0:\ Petition of:
Girl Scout Troop 534
Addressed (0 :
Stillwater City Council
WE THE tJNDERSIGNED \VOULD LIKE TO BRING TO YOUR A TfE1\:7ION THE FOLLOWING CONCERN:
"~e would liIle to keep the ra,ines clean and a home for "ild animals so we'll still haye
SOllle wildlife in Stillwater. Please protect the ravines frOIlt development.
AGREED UPON BY THE FOLLO\VING PEOPLE:
Name & Age (ifUlidel' yoting age)
Address
Phone
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'OPE FOR THE GREEN RAVINES
- ...\ Petition of: '
Addressed to :
Girl Scout Troop 534
Stillwater City Council
WE 'ruE UNDERSIGNED \\ 'OULD U~E TO BRING TO YOUR AITEJ\:'TION THE FOLLOWING CONCERN:
\Ye would lH\e to lu~cp the rayincs dean and a home for "ild animals so we'll still haye
sonle wildlife in Stillwater. Please protect the ravines frou1 deve1opu1ent.
AGREED UPON BY THE FOLLO\VING PEOI'LE:
Name & Age (if under yoUng age)
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Address
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I-IOPE FOR THE GREEN RAVINES
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',-
A P('tition of:
Addressed to :
Girl Scout Troop 534
Stillwater Cit:r Council
WE 'Hm UNDERSIGNED WOULD LIKE TO BRING TO YOUR ATTENTION THE FOLLOWING CONCERN:
'Ye would lil\.e to Ilecp the rayines dean and ,1 home for "iId animals so we'll stillllaye
sonle wildlife in Stillwater. Please pl'otectthe ravines fronl dcvelopnlent.
AGREED UPON BY THE FOLLOWING PEOPLE:
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PETITION
HOPE FOR THE GREEN RAVINES
A Petition of:
~
Addressed to:
Girl Scout Troop 534
Stillwater City Council
WE TIlE UNDERSIGNED WOULD LIKE TO BRING TO YOUR ATIENTION TIlE FOLLOWING CONCERN:
We would like to keep the ravines clean and a home for wild animals so we'll still have
some wildHfe in Stillwater. Please protect the ravines from development ' .
AGREED UPON BY TIIE FOLLOWL.~G PEOPLE:
Name & Me (if under votinll aile)
T
I7tvv~ ~
Q5..J
Address
~ Phone
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...\ Petition of:
. Girl Scout Troop 534
Adlln>ssl'd (0 :
Stillwater City Council
WE THE UNDERSIGNED "'OULD LIKE TO BRING TO YOUR A ITEJ'-I'TION THE FOLLO\VING CONCERN:
'Ye wouhllil\e to ke~p the ra,ines clean and a home for "ild annuals so we'll st-;'l hayc
some "ildlife in Stillwater. Please protect the ravines frOlll development:
AGREED lJPON BY THE FOLLO\VING PEOPLE:
Name & .'\2(' (if under ,"otin1! a1!(')
Address
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-I-IOPE FO~ THE GREEN RAVINES
A Petition of:
Girl Scout Troop 534
Addressed (0 :
Stillwater Clt:r COWlcil
WE THE UNDER~IGNED WOULD LIh:E TO BRING TO YOUR AITEJ\:"TION THE FOLLO\\-'ING CONCERN:
".'e woulllliJi.e to keep the rayines clean and a home for "iId animals so we'll still haye
some "ildHfe in Stmwah~l" Please protect the ravines from development.
AGREED UPON BY THE FOLLOWING PEOPLE:
Name & A2<' (if under yotin2 a2e)
Address
Phone
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A Petition of:
Girl Scout Troop 534
Addressed (0 :
Stillwater C'ifJr Council
WE HIE UNDERSIGNED WOULD LIKE TO BRING TO YOUR A ITENTION THE FOLLOWING CONCERN:
'Ye would liI\e ~o keep the ravines dean and a home for "ild animals so we'll still have
some wildlife in Stillwater. Please protect the ravines from development.
AGREED 'UPON BY THE FOLLOWING PEOPLE:
Name & A2.e (if under ,"DUne a2.e)
Address
, Phone
i~~~~~~~~~~~:'i~:~~':;:~;
~~ ~. 2?>lty ~oM~. %ll-36M
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 95-53
A T & T
Air Signal
American National Ban k
As pen Mills
Bell, Jon
Burmaster, Russell
C C T Inc
Cellular One
Clarey's Safety Equipment
Classic Home Designs
Copy Cat
Croix Oil
Cy's Uniforms
DARE America
Deblon, Diane
Del's Equipment
Desch, Mark & Gloria
Duro-Test
Ecolab
Equipment Supply
Friden Neopost
Gagnon Printing
Glaser, Paul
Government Training Service
Greeder Electric
Hennepin Technical College
Historical Research
Huntingdon
J J C Recycling
Kangaroo Self Storage
Lakeland Ford
Legislative Associates
Lind, Leslie & Gladys
McGladrey & Pullen
Minn Comm
Motorola
Municilite
Northern States Power
Radio S hac k
S hiely
Short Elliot Hendrickson
Shorty's Cleaners
Simonet, John
South Central Technical College
St Croix Drug
Stack, Barret
Stillwater Gazette
SuperValu Inc
Swift Construction
Thole, Eric
Volk Sewer & Water
Washington County Info Services
Long Distance/Equipment Rental
Pager Service
Paying Agent Fees
Uniforms
Bas kets/Boots
Janitorial Services
Phone Equipment Change
Mobile Phone
Headbands-Helmets
Grading Deposit Refunds
Logo Setup
Oil
Badges
DARE Supplies
Health Insurance
Chain Saw Supplies
Parking Lease/Maintenance
Overhead Lighting
Pest Removal
Heater Repair
Ink Cartridge
Business Cards-Barthol
Boiler Engineer
Conference-Weldon
Service Call
Training-Hall/Zoller, S
North Hill Survey
Compression Tests
Recycling
Storage Rental
Repair Parts
Consultant Services
Land Purchase
1994 Audit Services
Pager Service
Maintenance Agreement
Repair Parts
Street Lighting
Mounting Equipment-Telephones
Sand
Engineering Services
Laundry
Electric Stove-Used
Training-Cutler/Glaser, S
Collection Fees
Easement Calculations
Ad-Volunteer Firefighter
Rent Refund
Grading Deposit Refunds
Mileage
Pay #3-LI 306
TIF Information
68.17
10.65
3,711.90
154.50
177.31
1,535.00
78.35
84.51
193.00
4,500.00
66.35
418.81
1,241.10
175.61
334.31
85.34
742.30
184.61
218.33
368.12
32.15
27.96
200.00
130.00
164.00
950.00
1,500.00
1,142.00
11,943.25
176.00
137.13
500.00
927.00
6,600.00
6.12
204.52
137.35
10,636.63
58.68
217.61
16,629.13
86.58
50.00
212.00
5.65
4,325.00
48.00
121,875.00
7,500.00
18.00
6,063.14
57.99
Wybrite
Ziegler
MANUAL CHECKS-FEBRUARY 1995
Blue Cross/Blue Shield of MN
Johnson Brothers Corporation
Jun ker Sanitation
MN Dept of Revenue
MN Division of Emergency Mgmt
National League of MN Cities
Ruberto's
Sam's Club
UPS
U S Postmaster
ADDENDUM TO BILLS
Erickson Post
Firstar Stillwater Bank
Kimble, Jay
Lake Country Door
League of MN Cities
Magnuson, David
McGarry-Kearney Agency
Northern States Power
Pearson Consulting
Russell, Stephen
S M Hentges
Stack, Barrett
U S West
Washington County Info Services
Watson, Dennis
Wybrite
Yocum Oil
Zahl Equipment
Service Agreement
Batteries
February Payment
Final Payment-LI 257
February Payment
Sales/Use Tax
Conference-Glaser, S
Registration-Kimble
Deposit-Workshop
Membership
Postage-Software Return
Postage-Meter /Billing/Newsletter
Gas/Diesel
Note-Oak Glenn
Meals/Mileage/Phone Calls
S hop Door Repair
Workshop-Deblon
Legal Services
Boiler/Machinery /Equipment Policy
Gas/Electric
Team Building Workshop
Meals
Pay #5-LI 285
Surveying Services-CUB/Lumberma
Telephone
Parcel Info-LI 312
Programming Services
Computer Maintenance Agreement
Fuel Oil
Repair Hoist-Garage
Adopted by the City Council this 7th day of March, 1995.
APPROVED FOR PAYMENT
1,673.28
223.54
4,121.09
219,500.00
88,000.00
212.00
55.00
460.00
100.00
25.00
10.32
2,653.19
3,074.99
25,582.52
121.79
83.50
15.00
12,380.04
7,013.00
6,849.89
1,650.00
15.00
70,860.66
2,310.00
57.98
63.50
1,540.00
139.93
204.92
1,630.11
657,535.41
--------------
--------------
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..;
. MEMORANDUM
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ro ~
-..... -"~
TO: Mayor and City COlmcil
FROM: Klayton Eckles, City Engineer
SUBJECT: Change Order for Highlands of Stillwater 5th Addition
DATE: February 28, 1995
DISCUSSION
Attached is a change order document for Change Order No. I for Highlands of Stillwater 5th
Addition, The change order was for an amount of$1,967.05. 1bis change order was necessary to
make some drainage improvements in the Highlands of Stillwater 3rd Addition. The developer
agreed to all of the additional costs, and these costs were included in the assessment roll for the 5th
Addition.
RECOMMENDATION
I recommend Council pass a resolution approving Change Order No. I for the Highlands of Stillwater
5th Addition.
..
CHANGE ORDER
3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, ST. PAUL, MN 55110 612490.2000 BOO 325.2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORT A TION
City of Stillwater
October 26, 1994
OWNER
DATE
Lt 302
1
OWNElt"S PRO;OCTNO.
CHANGE ORDER. NO.
Highlands of Stillwater 5th Addition
STILL9408
PROIB:T DESCRIPTION
SEll FILE NO.
The following changes shall be made to the contract documents
Description: Revise contract amount for installation of flaired end at end of drainage
swale on Highlands of Stillwater 3rd. Add. And for installation of sidewalk
and curb repair on Highlands of Stillwater 4th. add.
PuIpOSe of Change Order:
Basis of cost ~ctual
Attachments (list supporting documents)
See attached
[)stimated
CONTRACfSTATUS
Time
Cost
Original Contract
Net Change Prior
Change this c.o. #1
$195,522.26
Revised Contract
$1,967.05
$197,489.31
,i?>.f;f ~f .,t
Barry C. Peters, P. E.
Recommended for Approval
SHORT-ELLIOTI-HENDRlCKSON, INe.
City of Stillwater
By
Approved for o~
/dj:/J ___
By
1TIU;
By
DistrIbution
Contractor 2 Owner 1 PrQjed Representative 1 SEH Office 1
SHORT ELLIOTT
HENDRICKSON INC,
MINNEAPOLIS. MN
Sf CLOUD. MN
CHIPPEWA FALLS, WI
MADISON, WI
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"
RESOLUTION NO. 95-
APPROVAL OF CHANGE ORDER
L.I. 302, HIGHLANDS OF STILLWATER, FIFTH ADDITION
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, that Change Order No.1 for construction of drainage improvements, L.I. 302,
Highlands of Stillwater, Fifth Addition, at an approximate cost of $1,967.05 is hereby
approved; and the appropriate councilmember and staff is hereby authorized to sign the
necessary forms.
Adopted by Council this 7th day of March, 1994.
Jay L. Kimble, Mayor
Attest:
Modi Weldon, City Clerk
. MEMORANDUM
.
.
TO: Mayor and City Council
FROM: Klayton Eckles, City Engineer U/'
SUBJECT: Additional Information and Job Description for Engineering Technician Position
DATE: I\1arch 2, 1995
DISCUSSION
Attached is a job description for an Engineering Technician Ill. A Grade In Technician is capable
of working independently and can complete a project design with little or no input from an Engineer,
The starting rate for a Grade In Technician is $17.00 per hour based on Stanton averages and
information on the private sector. The person filling this position should be highly skilled and quite
familiar with municipal engineering activities.
At the previous meeting Council also asked for additional information regarding some of the costs
and ex-penses associated with the hiring of a new person. Initially, we will see capital costs for setting
up work stations in the office, purchasing additional computer hardware and software equipment,
upgrading the City's survey equipment and purchasing a printer for our computer system. All of these
items were budgeted for in 1995. We have $19,000 in the budget to cover these items.
Transportation is an issue that still must be resolved. Currently there is a City staff vehicle available
most of the time, Also, the 1995 Budget included additional money for mileage expenses. In the
futme, I would recommend that we investigate holding onto an old squad vehicle and using one for
a couple of years after it's are taken out of Police duty. The cost to the City then would be the loss of
revenue due to decrease in trade-in value and additional maintenance costs. I estimate the total cost
for these items would be less than $2,000 per year. These costs could be recouped if we charged
mileage against the projects.
Another question Council had was in regards to the need for secretarial assistance for the Technician
position. Very shortly, the secretarial staff will be reorganized to allow for a full-time secretary in
the Engineering and Building Departments. This will be a significant improvement over the existing
situation. I estimate that this Secretary will spend time on the following functions:
~.,,() .;',.,' -
I.
2.
Assist the City Engineer 15 hours per week.
Assist the Building Department 15 hours per week.
Assist the Engineering Technician 5 hours per week.
Perform general oflice duties 5 hours per week
3,
4.
In the near term I do not see a need for additional secretarial help.
RECOMMENDA nON
I recommend that City Council review the information in this memo approve the job description for
Engineering Technician III and authorize staff to advertise for this position.
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POSITION DESCRIPTION
Position Title:
Engineering Technician III
Department:
Engineering
Accountable To:
City Engineer
Positions Supervised: None
PRIMARY OBJECTIVE
To perform a wide variety of engineering related office and field work, including but not limited to:
drafting, construction surveying and inspection, street and utility design, easement preparation, etc.
ESSENTIAL FUNCTIONS
Assists City Engineer in the design and implementation of public improvement projects. Obtains field
information and prepares "as-buite' construction drawings. Assists City Engineer in the preparation of
public improvement proje'cts by designing elevations, locations and types of streets and utilities
required; and by writing first draft specifications and bid proposals.
Maintains field survey notes and makes computation of distances, elevations, etc, , in line with
established procedures.
Performs inspection of public improvement construction projects. Insures that projects get constructed
according to plans and specifications, orders material, tests and implements results. Keeps City
Engineer and Public Works Director continually appraised of progress on projects.
Computes quantities and estimates costs of the public improvement projects under the guidance of
the City Engineer.
Reduces field notes.
Services the general needs of the public in making information and records available to them, including
specific information on public utilities, pending assessments, etc.
Maintains supervision over City owned survey equipment and materials.
Performs other duties and assumes other responsibilities as assigned.
QUALIFtCA TION REQUIREMENTS,
EDUCATION AND EXPERIENCE
Two (2) years post high school technical education or equivalent
Educational background in advanced mathematics, trigonometry, surveying, drafting and other related
pre-engineering courses.
Six (6) years experience in municipal engineering as field inspector. project designer. and experJence
in construction staking.
KNOWLEDGE, SKILLS AND ABILITIES
.
Comprehensive knowledge of the technical aspects of municipal engineering work.
Excellent technical skills - drafting, inspection, mathematics, etc.
Ability to communicate effectively graphically, orally, and in writing.
Ability to develop and maintain positive and effective working relationships with consultants, engineers,
contractors, other employees and the general public.
Ability to read and accurately interpret engineering plans, specifications and legal descriptions.
Good working knowledge of the materials, methods and techniques of streets. water, sewer and other
public works construction.
Good working knowledge of the IocaJ improvement process including knowledge of Minnesota Chapter
429 and assessment roll preparation.
Skilled in the operation of the listed tools and equipment
SPECIAL REQUIREMENTS
None
.
TOOLS AND EQUIPMENT USED
Survey equipment (transit, level), tape measure. pick, shovel, hammer, computer including CADD and
Lotus 1-2-3 software and printer, copy machine, fax machine and wo-way radio.
PHYSICAL DEMAND
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
Work is performed both outdoors and in office settings. Outdoor work is required in the inspection of
various construction sites. Hand-eye coordination is necessary to operate computers, survey
equipment and various pieces of office equipment.
While performing the duties of this job, the employee is occasionally required to stand; walk; use hands
to finger, handle, feel or operate objects. tools, or controls; and reach with hands and arms, The
employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear.
The employee must occasionally lift up to 40 pounds and move up to 90 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth
perception, and the ability to adjust focus.
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WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee often works in outside weather conditions. The
employee occasionally works near moving mechanical parts and in high, precarious places and is
occasionally exposed to wet and/or humid conditions, or entry into confined and/or dark spaces,
The noise level in the work environment is usually quiet in the office, and moderate to loud in the field.
EXAMPLES OF PERFORMANCE CRITERIA
Preparation of plans and specifications are issued promptly and completely making every effort to
minimize delays in starting or completing project construction.
Field and survey records and files area kept current and complete and readily available for review.
Specification requirements are administered consistently.
All projects assigned for inspection are inspected for conformance to plans and specifications in a firm
but fair manner.
Responds promptly and courteously to phone calls from people regarding information related to
projects and City utilities.
Establishes effective working relationships with others.
Improves efficiency of assigned duties.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related
tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and requirements
of the job change.
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STATE OF MINNESOTA
Oity o/u_ - -_ ~~_!!_! ~~!:~ ~ _mu _ n n_ _________ ____ _ __n__
Oounty o/.u_ __ __ __.was h. i.ng tDn_ __nnn ____ __________________
ml1erra1l7 -nGabJer:-BrOSnPajnting__m__u__u_n_u______u__un_n_n__n_m___mn________has paid the sum of
-- --- - _1:0 rty_ - a nd_ DO/10Ds - -- -~- ~--==-: ==.""-""" ,...- ""-'=' -": "" ""-=--.".-.,.""'~ =-:.=--"'-....... ....._..~.... ...~.._..__ ...______ _~___ ___ _ _. DO LLA RS
to the Treasurer of said --n---,Cttym__m_u__mm___ as required by the Ordinances of said---mC.i~mh_h_ -___n_____u
and complied with all the requirements of said Ordinances necessary for obtainint this Lkense:
Nnw, ii!qrrrfnre, By order of the m-mktt.Yum__hn_mm___mu_ Council, and by virtue hereof, the said
-n---G-~.Ql~r_J~r9_$__..egtn.ting _nu_ -m-mh__nn___hm_m___hmm__ __mmm__ is hereby lkensed and authorized to
- - - 00_323005._ -6.th--$.tr.ee th_n_n___ _ _00___ -. -00___ 00__00 _00 ------ n_nh_______ _ hn__n_nnh __ 00 _ __ _ __ _ 0000_ u _ n____ _ _u_____ _ _ _ _, _ __ 00_ un_.
000 - --~.tjJJ~~_t~r"'_J~t~_ -. - 5_5.oa 2._00 u -- . nm mnn_ 00_ - PAl NIllLG..__ m_U_h_ _00__. ____moo _ __00_ _ _ 00____00 __ _m _ _ _ _ 00_ _ ____ _ _ __ _ _ _ __ ___
$ 40.00
ENERAL CORPORATE LICENSE
....... ------ ----.. -_... ---... ------------ -----...------------ ..... --... .----- ....--...----...--- --...------------.....--....... --- --------- ----- --...... ---... ---_... ...--... --... ---- --"'''''''''' '-- --------.
r the period of--m-om-Qn.e-...Y-e_ar'__mhmmmh_n.m_m_m_n__ startint -m---nf.ebruary__21..__h_h___n____19 -0095
nd endint ---u-Eebr.uar.jl~_2.1-,--m-_____n19 0096-- subject f.o aLL the conditions and provisions of said Ordinances.
Given under my hand and the corporate seal 01 the-mG.i.t.Yu-h-h___ol____nn.5tillwater-__, u____.
this -.-_2_~r_d__un_____day ol----n_Eeb.ruar..ym_______.A. D. 19_95_
A. ttest: ___nu 00----------______________00________ ______u___, Clerk.
---- - -_____un ----- -- - -- - -MaYOr- -- ----- - - - - - - 0 - - -- - - - 00- - o. _ _ _ u _ _ __
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FORM 231U BUSINESS RECORDS CORPORATION
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STAFF REQUEST ITEM
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MEETING DATE mA<?C~ ;:7 - ,/ ,9.75
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DEPARTHENT
DESCRIPTION OF REQUEST (Briefly outline what the request is):
R7U~-5 f 70 l1,e c k.4 se :)
F[j? Bo,'Js(~ SA-II Ff~/j ,.qY1cJ
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FINANCIAL IMPACT (Briefly outline the c0'5r, if any I that are associated with this
request and the proposed source of the funds needed to fund the request)
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ADDITIONAL INFOR}ffiTION ATTACHED:
YES
NO
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ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLElLX A MINIMIn1 OF FIVE
WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO
PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY: ~ 7Z0/"1? S'P ~"7
DATE: ,~.aR
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February 15, 1995
Tim Thompson, Park Admin.
City Hall
216 N. 4th Street
Stillwater, MN 55082
RE: Permission for use of Lowell Park
Mr. Thompson:
We are in the early stages of planning a fund raising event
to benefit courage Center and Courage Camps. Before we get
too far in our plans, we first would like to get permission
to use Lowell Park. The dates we are interested in are Saturday,
June 10th and Sunday June 11th as a rain date.
The Event would run for one day only from 10 am to 9 pm. We
hope to organize a "Taste of St. Croix" involving restaurants
in the Valley, along with games and pony rides for children,
an auction, live entertainment, and some arts and crafts.
Your prompt response will be appreciated. If you have any
questions regarding this matter, please don't hesitate to
call me.
lunteer
bl
Work 439-5195
Home 433-2797
r illwater
"~ - - ~
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THE BIRTHPLACE OF MINNESOTA J
.
APPLICATION FOR PERMIT TO CONSUME
:ame of Organization
,plicant Name (Full) ':JttH-RD{)
(First)
street Address ,_;:J \ -1 P I ~eoJ h((:' r Av ~
city-::to(eS+ Lo~
Home Phone (/c,1 d.) LI.~ ~ --5 L/ b. 5
ffiAuf<f.f'(\
(Middle - Full)
(~eOLL
(Last)
Birth Date
Zip ~.t)J)o.J,')
(hi;)) :;J;)J''l-/-:,I,f 0
State (Y\f\
Work Phone
Location of Event rv.Oflecr {JarK Date ,-/5-9_5 Time 3'.co a.m.6>- 5:3D a.~
Number of persons expected . "75 (if over 75, police officer required)
Purpose (softball game, wedding, etc.) 1,\ ) ~ dd ; "s C ~rq m 0(\ ~
Type of activity (fund raiser, dancing, music, etc.)
Check Appropriate Information:
INDIVIDUAL OR FOR-PROFIT BUSINESS/ORGANIZATION:
./ 3.2 Beer to Consume
NON-PROFIT ORGANIZATIONS:
3.2% Beer Sell Consume
Over 3.2% Beer* Sell Consume
Liquor* Sell Consume
Wine* Sell Consume
.
I * Requires a temporary license through MN Liquor Control
Applicant's Signature .SI?ai,Dl 111 aUAUiL (h4U)(L
Securityl~!o '..
Mail License To: (If different than applicant)
Rev, Date 7/94
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
, .
r illwater
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THE BIRTHPLACE OF MINNESOTA ~
.
APPLICATION FOR PERMIT TO CONSUME
Name of Organization 0 r tJ 0 fY) IS
Applicant Name (Full) ,A1/) ry
(FirstJ Ck
Street Address +15 7 f? -'~/ V -
City /{;r; rtf' ?3; E}'n ~
Home Phone 7 t/ - 3 "f/ 3 - (~/ z)
'D /11 n er
ShE
J (Middle - Full)
~r
~tate A",/
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LCh/J?nIJ
(Last)
Birth Date ;;
Zip 5" 50 5' C
Work Phone
Location of Eventl2 ;, nee r- Ark Date (, ~ :2 - 9 j- Time 3.' 0 0 a.m@, - 9' ()O a.m.'f@
Number of persons expected ~ tJ (if over 75, police officer required)
Purpose (softball game@d.!@ etc.) ~ I. (;; r t1 0 rn IS b ; '1 n e V-
Type of activity (fund raiser, dancing, music, etc.)
Check Appropriate Information:
INDIVIDUAL OR FOR-PROFIT BUSINESS/ORGANIZATION:
~ Beer to Consume ___
;:BOFIT ORGANIZATIONS: -I-IU U 1 L> I I~ u 1'\ L
3.2% Beer Sell ~nsume
Over 3.2% Beer* Sell tI!IIr:. Consume
Liquor* Sell -L- Consume
Wine* Sell Consume
* Requires a temporary license through MN Liquor Control
Applicanfs Signature .J?; ~ ;?f~ ~
Mail License To: (If different than applicant)
.e 7/94
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Klayton Eckles, City Engineer K~ t: /
SUBJECT: Public .Hearing for 1995 Street Improvement Project, L.l. 312
DATE: March 3, 1995
DISCUSSION
The public hearing for the 1995 street construction project is scheduled for March 7th. I have attached
a copy of the feasibility study for the COl.Ulcil's use, Since the notices were sent out, the City has not
received any fonnal comments or protests to the project. We did receive about three calls from people
that were against the project and also a couple of calls from people that were in favor of the project.
Dick Moore of SEH will be available to give a presentation of the project at the hearing.
One concern at the last meeting was what to do with the Willard Street section that provides access
to Lily Lake School. There have been some discussions to eliminate this section of street, because
it serves only one resident, and the intersection at COWlty Road 5 is not up to standard. I have met
with the School District and principal of Lily Lake School to discuss this issue. They raised a number
of concerns. First they were concerned that this would diminish the overall access to the school. 1his
would limit the school to one point of access, which in the words of the principal would be a
nightmare. Second, this would route all of the cars and buses on the same street as the pedestrians
walking to school. 1his situation could be hazardous. The School District has indicated that they
would be willing to participate in the cost of reconstructing Willard Street, because it is used primarily
by the school. Based on the cost of rebuilding Willard Street, including the cost of upgrading it to a
higher standard for bus traffic and based on the typical assessment rates the City is using for this
project, I estimate that the total benefit/assessment to the School District would be approximately
$17,500.
One additional item that needs to be done on this project is to modify our assessment policy to
eliminate the awkward method of determining assessments for streets which are not total
reconstruction projects.
RECOMMENDATION
I recommend Council hold the required public hearing, then pass a resolution ordering preparation
of plans and specifications. Also, I recommend Council direct staff to amend the assessment policy.
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February 2, 1995
3535 VADNAIS CENTER DRIVE, 200 SEH CENTER. ST. PAUL. MN 55110 612490-2000 800 325.2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORT A nON
RE:
Stillwater, Minnesota
1995 Street Construction
L.I. 312
SEH No. A-STILL9506.00
Honorable Mayor and City Council
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
As authorized on December 20,1994, we have prepared the Feasibility Report for the 1995 street
improvement project. The streets included in this study are:
.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Hidden Valley Lane between Sunrise Avenue and Croixwood Boulevard
All the cul-de-sacs connected to Hidden Valley Lane
Marine Circle
Parkwood Lane between Wildpines Lane and Sunrise Avenue
Wild pines Lane between the County Road 5 completion and the dead end
The entrance to Lily Lake School from County Road 5 (Willard St. extended)
Driftwood Lane
Sunrise Avenue
Sunrise Court
Countryside Court
Drawing No.1 shows the project location.
Existing Conditions
These streets were rated along with all of the streets in Stillwater as a part of the Pavement
Management Study. The ratings are based on a visual inspection which identified various problems
that affect the life of a street. Signs of distress include trench and curb and gutter settlements,
alligator cracking, map cracking and lack of crown. This type of damage is typically caused by
inadequate drainage, frost action, inadequate street section, groundwater or poor subgrade soils.
The Board of Water Commissioners has experienced higher maintenance cost and several breaks
in the water main between the intersection with the north cul-de-sac and the west end of Marine
Circle. This water main is indicated on Drawing No.3. The Water Board has had the soil tested for
corrosiveness and determined that the soils in the vicinity of the water main are corrosive. Also,
pipe that they have dug up is pitted badly. Pitted pipe is an indication of corrosive soils.
Corrosivity causes an imbalance in the electrolytes and corrodes metal away from the pipe, causing
weakness and eventually breaks.
.
SHORT ELLIOTT
HENDRICKSON ING.
MINNEAPOLIS. MN
MADISON, WI
Sf. CLOUD. MN
CHIPPEWA FALLS, WI
Honorable Mayor and City Council
February 2, 1995
Page 2
Also, Public Works has experienced breaks in the sewer forcemain on Marine Circle. Corrosive soils
are also suspected by Public Works.
The pipe used for both mains was cast iron and is more susceptible to the galvanic process or loss
of metal than the present day ductile iron pipe.
The entrance to Lily Lake School off County Road 5 (Willard Street extended), services two
residential drives and traffic to Lily Lake School. This intersection is not a very desirable because
of sight distances and the steep grade. Access to the school can be made from West Street off of
Pine Street. The City should review this short street and discuss the need for maintaining the
roadway with both the School District and the property owners. If the City should determine it best
to abandon this roadway, access could be provided to the two residences from West Street.
Proposed Improvements
The Pavement Management Program recommended resurfacing for Hidden Valley Lane from
Croixwood Boulevard to 2606-2636 cul-de-sac, Evergreen Court, Hidden Valley Court, 2606-2636
cul-de-sac, (Hidden Valley Lane) and Sunrise Court and Sunrise Avenue. Under the resurfacing
recommendation, trench and curb and gutter settlements are repaired and leveled. Alligator and
map cracking areas are excavated and the cause for the cracking is determined, prior to patching.
Large transverse and longitudinal cracks are filled with a rubberized asphalt. The bituminous is
milled along the entire length of the resurface areas to provide a match at the gutter and driveways.
The length of these areas are then overlaid. Because of the amount of patching and subgrade work,
and the addition of storm sewer, more of these streets will be disturbed and less bituminous surface
save. These streets are therefore included as partial reconstruction.
Partial reconstruction is recommended for Hidden Valley Lane from 2606-2636 cul-de-sac to Sunrise
Avenue, Knollwood Court, Parkwood Lane, Wildpines Lane and Marine Circle (south cul-de-sac),
Countryside Court and Driftwood Lane. Partial reconstruction indicates that the majority of the
street is deteriorated, and needs to be replaced. The curb and gutter, for the most part, is in good
condition and can be saved. The segments of curb and gutter that have settled will be replaced or
mud jacked as a part of the reconstruction. The subgrade will be inspected to determine the reason
for the street failure as reconstruction occurs. A one foot granular subgrade is included with
sub grade drains and storm sewer added to improve drainage.
If the City decides to maintain the entrance to Lilly Lake School off County Road 5 (Willard Street
extended), total reconstruction is recommended. Total reconstruction indicates that the street is
deteriorated and needs to be replaced and the street either has no curb and gutters or the majority
of the existing curb and gutters need replacement. This street does not have concrete curb and
gutters. Willard Street extended should be constructed to City standards including concrete curb
and gutter. Curb and gutter reduces erosion and protects the edge of the pavement from damage.
With the added bus traffic, the section for this street should be thicker than the City standard. It
;
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Honorable Mayor and City Council
February 2, 1995
Page 3
is recommended that the section should be 2" bituminous wear, 3" bituminous base and 8" Class 5
aggregate base.
Drawing No.2 shows the proposed improvements. Drawing No.4 shows the typical sections.
The Water Board is proposing to replace the water main on Marine Circle and to protect it against
corrosion. Ductile iron pipe will be used with a polyethylene wrap for corrosion protection.
Public Works also proposes to replace the forcemain on Marine Circle with ductile iron pipe and
poly wrap.
The replacement utilities, storm sewer and subgrade drains are all indicated on Drawing No.3.
Estimated Costs
The estimated costs for the 1995 street construction, by segment for each street and type of
construction, follows with the engineer's estimate. The total cost is estimated at $734,900.00.
These costs include 5 percent for construction contingencies and 30 percent for engineering,
administrative, legal and capitalized interest costs. Enclosed is a detailed cost estimate.
Cost Recovery
The project costs for the construction of these improvements is to be recovered' through special
assessments according to the City's Assessment Policy. The cost of water main replacement on
Marine Circle will be paid by the Board of Commissioners.
The sanitary forcemain replacement cost on Marine Circle will be paid from City Public Works
funds.
The assessments are proposed to be levied on a unit basis. The estimated assessment rate is $2,108
per lot, based upon 208 lots.
Cost recovery is proposed as follows:
1.
2.
3.
4.
Special Assessment
City Participation
City Public Works
Board of Water Commissioners
$438,444
260,781
14,755
20.920
TOTAL ESTIMATED PROJECT COST
$734,900
Honorable Mayor and City Council
February 2, 1995
Page 4
Proposed Schedule
The project will require a Public Hearing.
construction:
We have estimated the following schedule for 1995
Council Accepts Report and Orders Public Hearing
February 7,1995
Public Hearing and Authorize Preparation
of Plans and Specifications
March 1,1995
Approve Plans and Specifications
and Authorize Advertisement for
Bids
March 22,1995
Advertise for Bids
April, 1995
Receive Bids
April 17, 1995
Council A wards Contract
April 18, 1995
Begin Construction
May 15, 1995
Complete Construction
August 15, 1995
Conclusions and Recommendations
The improvements outlined in this report are feasible. We recommend the City review the need for
the entrance to Lily Lake School off County Road 5 with the residents and the School District. If this
entrance is to be maintained, we recommend that this segment as well as all other improvements
described in this report be constructed as proposed. We recommend that the replacement of water
main and force main on Marine Circle be included in this project.
We recommend the City review the cost recovery proposed and consult with bond Council as
necessary .
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LEGEND
V / / 1\ TOTAL RECONSTRUCTION
PARTIAL RECONSTRUCTION
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STILLWATER, MINNESOTA
1995 STRI;ET CONSTRUCTION
FILE NO.
STILL9506
DWG.NO.
2
~.AIfCH1EC7SIII'f.NiNERS
RESOLUTION NO. 95-
ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS,
1995 STREET IMPROVEMENTS, L.I. 312
WHEREAS, a resolution of the City Council adopted the 7th day of February, 1995, fixed a
date for a council hearing on the proposed improvements on Hidden Valley Lane between
Croixwood Boulevard and Northland Avenue; Driftwood Lane from Croixwood Boulevard to
Croixwood Boulevard; Sunrise Avenue between Northland Avenue and Croixwood Boulevard;
Sunrise Court from Sunrise Avenue to its terminus; Countryside Court from Sunrise Avenue
to its terminus; Hidden Valley Court from Hidden Valley Lane to its terminus; Knollwood
Court from Hidden Valley Lane to its terminus; Evergreen Court from Hidden Valley Lane to
its terminus; Marine Circle from Nightingale Boulevard to its terminus; Parkwood Lane
between Sunrise Avenue and Wildpines Lane; Wildpines Lane between Parkwood Lane and
County Road Five; Willard Street between West Street and County Road Five by the
reconstruction of streets, construction of storm sewer and repair and replacement of sewer and
water mains and service,;
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 7th day of March, 1995, at which time all
persons desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council resolution adopted the
7th day of March, 1995.
2. Short Elliott Hendrickson, Inc. is hereby designated as the engineer for this
improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 7th day of March, 1995.
Jay L. Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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. MEMORANDUM
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TO:
Mayor and City Council
FROM:
Steve Russell, Community Development Director p
SUBJECT:
Continuation of Public Hearing on Planned Unit Development Permit for 63,000
Office Building with 52 Space Parking Lot and 161 Space Public Parking Lot
(PUD/95- 8)
DATE:
March 3, 1995
This public hearing was continued from your meeting of 2-7-95 to allow time for additional
information to be provided on the related downtown parking permit rate item and review maintenance
agreement item. The Planning Commission staff report and recommendation is attached.
Attachment: Planning Commission Staff Report dated January 9, 1995
..... ., 1
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PLANNING APPLICA nON REVIEW
Case No: PUD/95-8
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Planning Commission Date: January 9, 1995
Project Location: 421 South Third Street/I06 East Pine Street
Zoning District: Professional Admin District
Applicant's Name: City of Stillwater/CUB Foods
Type of Application: Planned Unit Development
Proiect Description
Planned unit development for 63,000 sq. ft. office building with 52 space parking lot and a 161 space public parking
lot.
Discussion
The application is for a planned unit development application for a combined office building and city parking lot.
The purpose of this permit is to review the parking requirements and provisions for the office use.
The office use contains 63,254 square feet offioor area, Fifty-two (52) on-site parking spaces are provided. Based
on the zoning parking requirements, 210 spaces are required. The public parking lot located across Third Street and
a part of this application provides 161 parking spaces. Total available off-street parking on the two sites is 213
spaces. The combined CUB/City site contains approximately 4.5 acres. A 63,254 sq. ft. office building and 161
space parking lot currently occupy the site. This PUD proposal would in no way change the use but condition the
availability of the public parking lot for office use during normal working hours. At other times, nights, weekends
and holidays, the public lot would be used by the non-office public.
By combining the parking lot use and the office building use parking availability can be conditioned to the office
use providing some security to the office user that the parking will be available.
The Riverview Lot is a public lot and available at all times to the public. This review does not make the lot
exclusively available to the office users but available generally to parkers in the area which is primarily the office
use,
The office/parking use is consistent with the professional administrative zoning and the design of both the office
building and parking lot have previously been approved by the city.
Recommendation
Approval as conditioned.
Conditions of Approval
1, The public parking lot use (Riverview Lot) shall be available for public use as long as the adjacent 63,000 sq.
ft. office building is in use.
Attachments
Application and plans.
CPC Recommendation
Denied 5-3
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PLANNING ADMINISTRATIVE Fl.H~
Case No.
Date:
Fee Paid:
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILL WATER, MN 55082
ACTION REQUESTED
_Appeal
_ Certificate of Compliance
Conditional or
Special Use Pennit
_ Design Review Penn it
-}5.- Planned Unit Development
_ Variance
_ Comprehensive Plan
Amendment
_ Zoning Amendment
Other
~ Engineering Review Fee
Total Fee
FEE
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ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION
Environmental Review
EAW
EIS
No Special Environmental Assessment Required
The applicant shall be responsible for the completeness and accuracy of all fonns and supporting material submitted in cormection
with any application.
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Address of Project 11-1 ~7.. f}1/r-a li-+:fj E PIAlfJ 5r Assessor's Parcel No. IIJ(,,,~ - YI./oe:: <-' 2.~o *"
Zoning District P A Descrip60n of Project /) t=" r I;' L 6u I L .f"I ' """,, .;'.. ,lJ4~~j ~ t- '"
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"I hereby state the foregoing statements and all data, infonnation and evidence submitted herewith in all respects, to the best of my
knowledge and belief, true and correct, I further certify I will comply with the penn it ifit i~ granted and used,"
PropertyOwn" &~_~~;~~ /-- '1;t.(1.f.~ LttIJFp<,P
Mailing Address _ __"_ _._ _ _ __ Mailing Address ~4 J I1.c..( 5T 5"..-.:,~ lh
Telephone No. rJ1~ ~ /7-.1
Telephone No.
77'1-,/((7 '77
Signature
Signature
Any decision made on this proposal can be appealed within ten calendar days of the date of the action.
Lot Size (dimensions) _ x _ sq. ft.) Total Floor Area sq. ft.
Total Land Area ~ ~ Proposed floor area '" 71 >v sq. ft.
Hight of Buildings: Stories Feet f (q f\.;. () +- Building Coverage.. . _ _ sq. ft.
Principal Paved Impervious Area sq. ft:
Accessory _ VI 'IT In, 6 ~ Number of off street parking spaces ~ ~)-
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Date of Public Hearing is 1- 1- q 5" GP t-
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D BUILDING MOVING PERMITS
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i DESIGN PERMIT
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1'X1 PLANNED UNIT DEVELOPMENT
II ON-SITE SEWER PERMIT
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. II SITE AL TERA TION PERMIT
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'l VARIANCE
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II VEGETATIVE CUTTING PERMIT
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D ZONING AMENDMENT
D COMPREHENSIVE PLAN AMENDMENT
D OTHER
Record of Action on Application
Decision Authority
Date of Action
Decision by Authority
Appeals Period
Appeal Filed
Appeal Scheduled
',!eal Decision Authority
al Decision
ecision Complete
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Approved _
Denied
(date)
(date)
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THE BIRTHPLACE OF MINNESOTA J
.
MEMORANDUM
TO:
FROM:
MAYOR AND CITY COUNCIL
STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR
R--
DATE: MAY 13, 1993
SUBJECT: DESIGN REVIEW OF CUB OFFICE RENOVATION, 110 EAST PINE STREET (CASE
NO. DR/93-11)
The proposed East Junior High School reuse/renovation plan was reviewed by the
Design Review Committee (Heritage Preservation Commission) May 3, 1993 and the
Planning Commission on-May 10, 1993. The attached staff report and project
submittal document describe the project. There are sixteen conditions of
approval recommended by the two City Design Review Agencies. The conditions
basically require additional Design Review Committee review and comment on
project design details that are not available at this time.
The office use is a permitted use in the Public Administrative/Office, PA,
Zoning District. Required parking for the use is located on the east office
site (58 spaces) and west public parking lot (171 spaces). Fourteen of the
pUblic- lot spaces are located along Fourth Street." It is proposed that they be
constructed as needed and n~t as part of the initial construction phase.
.
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The proposal has benefited from the public hearings and Design Review. The
service area has been moved from the south (residential side) to the north
(commercial side) of the building. The mechanical equipment has been relocated
to minimize visual or noise impact. Parking on the east site has been
increased from 34 stalls to 58 stalls and other changes made to improve the
project.
Details of design review, as conditioned, will have to be completed before
building permits for the project are issued.
This review completes the Council plan approval for the project. A related
action regarding the required TIF amendment appears elsewhere on the agenda.
RECOMMENDATION:
The Design Review Committee and Planning Commission unanimously recommended
project approval as conditioned.
ATTACHMENTS:
- Plannlng Commission Staff Report - DP/93-11.
- Application and submittal - DR/93-11.
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
I I t J
PLANNING APPLICATION REVIEW
~ CASE NO. DR/93-11
Project Location; 110 East Pine Street
Date: May 13, 1993
Zoning District: Public Administrative/Office, PA
Applicant's Name: BWBR Architects, Inc.
Type of Application: Design Review
Project Description:
The application is for renovation of and adaptive reuse of the East Junior
High Building for an office use. The 1930 Junior High is a good example of a
Moderne Style school building that was typical of the times. The renovation
plans reorientate the building from the south (Pine Street) to the north
(Third Street/Downtown) by relocating the main'entryway and constructing a
three story atrium.
~
Changes to the extension of the building are mainly on the north elevation.
The emergency metal stairways are eliminated and replaced with windows.
Windows similar to the existing windows are added on either side of the old
stairs are open on the building to the north. A three story atrium entryway
opens the interior of the building to natural light and the sloped metal
roofed atrium lowers the profile of that new building element and merges it
into scale with the building. The cupola on the building is reminiscent of the
Central School which once stood on this site.
The west, south and east building faces remain as they currently exist.
Rooftop mechanical equipment are shown in approximately the middle of the
roof. This should minimize the view from the south or north sides. Additional
consideration should be paid to the location of the mechanical regarding noise
and view.
No landscape plan has been submitted. This plan should coordinate with the
landscaping across the street on the West Parking Lot site.
No trash storage area is located on the site plan. The landscape plan is
conceptual only and lacks detail. The parking layout shows a turn-around and
drop-off to accommodate off site parkers. A lighting plan will be required
before final project approval. The lighting plan should indicate fixture type,
location, height, and direct lighting down so the light source can not be seen
from adjacent streets.
The color of the atrium should be a color compatible with the existing
building, possibly a brick, grey or dark green color. No signage is proposed.
If any signage is requested, it must go through Design Review. If a sign is
desired, a low profile ground mounted sign along Third Street near the
driveway entry is suggested.
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It is difficult to see from the site plan but a sidewalk should be constructed
from the entryway to Third Street connecting to the west slte parking lot.
Before final approval of the design, additional detail should be provided as
listed in the conditions of approval.
Parking demand for the 67,199 square foot building is 224 spaces. Fifty eight
spaces are provided on the east site and the public lot across the street will
provide 171 spaces, total 229 spaces.
Recommendation:
Approval.
Findings:
The renovation and adaptive reuse is consistent with the Downtown Design
Guidelines.
Conditi ons of Approval:
Y. A deta il ed 1 andscape pl an shall be submi tted for revi ew and approval.
The plan shall indicate plant type, size, location as shown conceptually
in the proposed plans.
2-:-No trees by the ravines to the north and east sides of the building
shall be cut or removed without approval by the Community Development
Di rector.
3. A light plan shall be submitted showing the fixture type, location and
lighting pattern. Lighting shall be maintained on site and the light
source shall not be visible from adjacent areas.
4. There shall be no night lighting to the south and east of the building.
5. The color of the atrium and window color shall be reviewed.
6. A sidewalk shall be constructed from the north building entrance to
Third Street and West Parking Lot.
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7. If trash is not kept ~side, it should be screened by a structure
compatible with the color and material in the school building as
approved by the City.
8. No signage is approved for the building. Any signage other than parking
lot directional signage shall require design review.
9. The service entrance and access to the building should be located to the
northeast side of the building.
10. The material of the mullion of the atrium and the window alignment of
this atrium shall line with the existing windows.
11. The mechanical equipment shall be placed on the roof behind the atrium.
12. The service road on the east side of the building shall be remain as a
minimum service road.
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13, The east site shall accommodate maximum on-site pa~king consistent with
good circulation.
14. The ravine area shall be cleaned up (dead trees removed and trash and
garbage removed).
15. There shall be no CUB employee parking on Pine Street between Third and
Broadway.
16. The steeply sloped land shall be cleared of debris and dead vegetation
and maintained in a natural condition.
Heritage Preservation Commission Recommendation:
Approval as conditioned.
Attachment:
Application and plans.
Planning Commission Recommendation:
Approval as conditioned.
3
Caso l"-Ilbor ___________
Fee Paid _______________
CAS E N U t4 B E R
Dote Filed ______________
PLANNiNG ADlv\lNlSTRATlVE FORJ\A
Street Location of Property: ' .:._~~o..!.!-~:._~t..:.:.::.____________________,_______
1 D .. f P See attached sheet
logo oscnphon 0 (oparty, ________________________________________
I Cub Foods, a Division of SUPERVALU, Inc.
Owner: Nome ____________________:-:,_________ _________________, ______
Address_l~~S2!~~Jl!~~~_______________ Phone:_112:~o..2]_______
A . I' t ('~ th th ) N BWBR Architects, Inc.
pp Icon II 0 er on OWJler: lame _________________________________
. -
Address_~~~!!~~:!_!~:~_~!~:~~2________ Phone:___~:::3!3:_____
Type of Reque'st"
___ Razoning
___ Spacial Use Permit-
___ Variance
___ Approval of Preliminf;1ry Plot
___ Approval of Final Pl~t
~__ Other~__y~~~_~~~m~!__~__
Descri ption of Request: _ E~llO.Y..?j;lQ.I!...s>l.:.~~~sJ:j.!H~-ELC1~!-i~n-i.2E-hYLh-~sh~oj.-!2.---
_Q.\1.b_12Q.9.,s':' ~2!:1tC2..rjl!~_lie~.2_.9~~r_t.!! ~__<1'~!: _ ~t t:.a5 E!~t__ ___ __ __ _ _____ _ _._ _ _____
..- -----------------------------------------------------------.. ------
*NOTICE: ENGINHEERING FEES MAY BE BILLED TO APPLICANT.
.
Signature of Applicant: __________________._______
Dote of Public Hearing: ____H!S_~~~3~_~~~3-'_!~:r:n!~~_~o..~~!:~o~_::::~_12~_~~.:
NOTE: Sketch of proposed property and structure to be dra\YIl.on back of this form or at-
tached. showing the following:
1. North direction.
2. Location of proposed structure on lot.
3. Dimensions of front and side set-backs.
4. Dimensions of proposed structure.
5. Street names.
6. Location of adjacent existing buildings.
7. Other information as may be requested.
Approved ___ Denied __,_ by tho 'PI~nning Commission on ___________ (dute)
subject to the ~ollowing conditions: _________..:___________________._______
----------------------~-------------------------------------.------
Approved --- Denied ___ by the Council on ________________ subiE1ct to the
~ 11' d. . \
.0 oWing con Itlons: __________=-_____________________________________
-------------------------------------------~----------------------
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Comments: (Use other side).
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PLANNING APPLICATION REVIEW
CASE NO. PR/92-57
Planning Commission Meeting: November 9, 1992
Project Location: 110 East Pine Street
Zoning District: Public Administrative/Office
Applicant's Name: CUB Foods
Type of Application: Parking Review
PROJECT DESCRIPTION:
Review of required parking for conversion of the East Wing of the Junior High
School to an office building.
Discussion:
The proposed office use is a permitted use in the Public Administrative/Office
District. The East Junior High School Building has 63,254 square feet. The
space includes lunch room, locker rooms and gymnasium. The parking requirement
for an office use is one space per 300 square feet or 210 spaces for the East
Wing Building. CUB officials have indicated that, depending on relocation, 175
to 200 employees will be moved from their downtown location to the site.
A parking lot is located north of the East Junior High Building. The existing
paved area can accommodate approximately 70 spaces dependent on layout. This
lot could be affected by the reorientation of the building entrance away from
the Pine Street residential area to the north. The plans for the renovation
are not yet available for review in conjunction with parking.
CUB is purchasing the West Wing of the Junior High site and giving that
building and site to the City. The intent of the City is to provide parking on
the West Building site for the East Building office use and study the reuse
of the West Building.
A review of the West site parking areas indicates that approximately 137
spaces can be provided in three locations. (See attached maps.) The Lower
Third parking lot can accommodate 75 spaces with minimal retaining wall
construction. As many as 87 spaces could be accommodated at this location with
major retaining wall construction. The driveway and adjacent area to the South
of the school power plant can accommodate 35 spaces with the recontouring of
the sloped area North of Pine Street and removal of the garage behind the
school and boiler plant.
The third West Building parking area is located just off Fourth Street behind
the school. Depending on design, that lot can accommodate 27 cars. All the
West building sites are within 300 feet of the office use as required by the
Zoning Ordinance. The Fourth Street site may not be needed based on employee
relocation and final parking lot design.
The total supply of East and West on-site parking is 207 spaces. This number
may vary dependent on final parking lot design and construction. As with other
1
development projects, this review does not include on-street parking, although
park i n g spaces are ava il ab 1 e on South Thi rd an d Sout h Fourt h "Stree.t. "The
parking situation will be monitored to make sure employees are parking in
designated areas and not impacting the adjacent residential area. One way of
managing parking is to assign an actual space to each employee. Other methods
of reducing parklng demand, such as car pooling or ride sharing can reduce
parking demand. Also, the parking lots can be designed for some compact space
which can increase the parking supply by 10 to 15%.
The City of Stillwater is beginning to study the reuse of the West Junior
High. The Stillwater Junior High Reuses Study prepared by the Preservation
Alliance is provided as background information. A Task Force will study the
possibility of converting the school to a community center with a variety of
activities. Current plans call for closing the West Junior High after the
current 1992-93 school year. A reuse decision should be made by June 1994.
It is probable that the arrangement of parking described above will not be the
final lot configuration and design for the office use and possible West
Building reuse. The on-site space can adequately provide for the initial year
of office operation. After the West Building reuse study is concluded, and
its future use determined, a new review of parking will be required to make
sure there is adequate parking for the office use and West Building use.
Dependent on West Building use, a shared parking arrangement may work for some
of the West Building use after normal working hours.
RECOMMENDATION:
Approval.
CONDITIONS OF APPROVAL:
1.' Two hundred on-site parking spaces shall be provided in the four lots,
East Building (70 spaces), Lower Third (75) spaces, Upper Third (35)
spaces and Fourth Street (27 spaces).
2. All office employees shall park in the above designated lots.
3. All lots shall be paved and striped with safe access as approved by the
City Engineer.
4. This parking approval is good for one year after the East Building
occupancy and shall be reviewed by the City in June 1994 to reconsider
the parking arrangement and future use of the West Building.
5. The front yard (Pine Street) and street sideyard (Third Street) of the
East office site shall remain in landscaping and not be converted to
parking.
6. The final plans for the parking lot improvements shall be reviewed and
approved by the Community Development Director.
ATTACHMENT:
Maps.
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Ces.:l Nuruzcr T.f1!-~~~Z
Fee Pc:c ____7Q-.':.::_'___
CAS E N Ui.18 ER Dc~e filec -~~L~~f3:!.___
PLANNING ADl~INISTRAT!VE FORlV\
110 E. Pine Street
St.ect locctic~ of P.operty: ".
-----cit;-ofstill;;t-;;~-Bl~~k--3-5."~-L;t-;-8--.2 2
I eel DOs.-:......:CP"I c~ p."... ....y. 't:l' , ':l h T'" '" ':l 1? .'
l.C, I '-. 1'-'11 " I 1\"i_C... ___...o.c...:;._____...c...._________________________
- '. oJ .
Ow~e i: New e _ --!.~~:..:e.:.~~:.::!-~:.!:.~~~-E~.:~E~~!-!~l~- _____ ____________
Ac!c!..ess -_~~l~_~:.~::.::::_~::.:.:.~_________ P~ci:e: ~l!_:.8_::.~~______
A '-1.-";. (;.: ~l.. ,..!..... -..)
p~ 1C....1I .. o...e. ...e.. cwj.e. :
N c... e _E l112_!.Q.Qj.S-____ _____ 2 _______ __ ___
Acd..ess -_~&I_!i~~~E_~~r~~!____________ Phci:e: -__}_I~:.~'2.~~'___
Type of Resues;:'
" .
R~---''''g
___ tw...l"Ji.....
--- Approve! of Preliruir.c:y PIe;
--- Approvel or Fine! PIc;
.:.-- Other ~~L1~~ 1?, -'/;' I .,-
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___ Socc:c1 Use Permit
I
___ V c;,;cr.ca
DesC"r~t;on of Recuest: ___.c.:.J.j,J_.l'.Q.Q..d.s..:.j~_.r..e~~j;..i "'-f-.:!:w~~:fei;.:OJ"",~____
r-. .
---------------------------------------------
NO~ S~etch of proposed propert-J and st=uct-~e to be d;a~.on ba~ Ot t..~is fci: 0= at-
tQ~ed, showing the following:
1. North diract:o!1.
2. Location oi proposed. st.:'ucturc on lot.
3. Dimensior.s of front and side set-bac:!~
4. Dimensior.s oi proposed st:ucture.
5. St=~et n.a.-::.es.
6. Location oi u.ci..c:er..t e:cistlng buiIdl:ngs.
7. Other ir.:fo~ation as may be request.:~
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pprovc -__ enle._ _~_ y tIIO.P ~nnmg omm1SS10n cn ___-:-_______ Cc.4.a
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stJolec. .0 ...e .0 oWlnc COr.Cl;;cns: ___________________________________
. ...
------------------------------------------------------------------
Approved -__ Denied ___ by the Council cn ________________ stJbiec to the
,. 'I. ,. . \
.CI OWI...S CO~citions: __________:..____________________________________
------------------------------------------------------------------
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RESOLUTION NO. 95-
APPROV AL OF PLANNED UNIT DEVELOPMENT
CASE NO. PUD/95-8
NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that
the planned unit development permit for office business use with parking, located at the
corner of South Third Street and Pine Street in the P A, Public Administrative Office District,
as shown on the attached exhibit, is hereby approved.
Adopted by Council this 7th day of March, 1995.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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UI::""
MEMORANDUM
TO:
Mayor and City Council J
(\ ~ ''-\
Ann Pung- Terwedo \y ~
FR:
DA: February 28, 1995
RE: PARKING PERMIT AND VIOLATION FEE INCREASE
Background:
In January, a recommendation was made by the downtown parking commission to the city
council to raise the monthly parking permit fees from $5 to $10 per month and to raise the
violation fee (tickets) from $5 to $10. This increase reflected the cost to implement the
Downtown Parking Program including enforcement, leases, administration and supplies.
The city council had concerns regarding the lack of input from the downtown business
community. They felt that the downtown should comment on the increase and state any concerns
they may have.
Discussion:
Katie Holdorph, parking commission member, and I met with the "new" City of Stillwater
Chamber of Commerce at their monthly meeting on February 27, 1995. The organization
unanimously approved the rate increase. The attached letter from the City of Stillwater Chamber
of Commerce formalizes their comments.
After discussion with the parking enforcement officer, Stu Glaser, it is recommended that the
increase be effective June 1, 1995. This will give the city plenty of time to notify the downtown
businesses.
Recommendation:
Adopt the attached resolution that increases the parking violations from $5 to $10 and permits
from $5 to $10. All other parking fines and parking zones will remain the same.
To: Parking Commission
From: City of Stillwater Chamber of Commerce
Concerning the proposed change in parking permit fees and parking fines.
Parking fees:
We understand that the present structure may not cover the true cost of maintenance of the
lots and therefore can fmd no good reason why they ought not be raised. HOWEVER!
It is sincerely hoped that maintenance of the plantings in and around the parking areas
(fee or otherwise) ,might be better maintained. It does the image of our city no good to have
weed filled planting areas and dead trees in those areas. Make people pay what it takes to
PROPERLY maintain our parking areas.... and then properly maintain ~em.
PARKING FINES;
Again we understand the present fme structure is low and doesn't pay for the enforcement
officer. If you choose to raise the fine structure, we only ask that the enforcement officer bend
over backwards to NOT have to give fmes. It does the Stillwater image no good for residents or
visitors to overstay there parking timely ten minutes while they shop, only to find a ticket on their
car. As store owners and local businesses we want to encourage customers to shop here, with a
positive experience of our local shopping district...not a parking ticket.. if possible.
On behalf of the City of Stillwater Chamber of Commerce, I thank you for this opportunity for
input.
~~
/' James Laskin
J.P. Laskin Co.
Govt. Relations
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RESOLUTION NO. 95-_
RESOLUTION SETTING PARKING TICKET FINES, PARKING ZONES
AND
PARKING PERMIT FEES
Whereas, Stillwater City Code Section 51.02, subd. 1, subsection 5 authorizes the Stillwater
Council to set fines for parking violations by resolutions, and
Whereas, the council has determined that repeat violations by the same offenders should be
addressed in the fine structure,
NOW, THEREFORE, BE IT RESOLVED BY THE STILLWATER CITY COUNCIL, that
parking ticket fines shall be as follows:
1. That the zones and districts described on the attached Exhibit "A" are hereby adopted,
2. $10 for any violation which was not preceded by another parking violation within the city in
the prior 90 days.
3. $10 for any violation preceded by one parking violation in the prior 90 days.
4. $30 for any parking violation preceded by two or more parking violations within the prior 90
days.
5. That $25 shall be added to the amount of any fine not paid within five (5) days of a ticket's
issuance.
6. That fees for permit parking in designated zones are established at $10 per month per vehicle,
with the fee reduced to $5 per month if the permit is purchased after the fifteenth day of the
month.
BE IT FURTHER RESOLVED, that this resolution shall be effective of the first day of June,
1995.
Adopted by the city council this 7th day of March, 1995.
Jay Kimble, Mayor
Attest:
Morli Weldon, city clerk
.,
EXHIBIT U A"
Stillwater CeD .Parking Zone Regulations
1.
Water Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Nelson Street to 250 feet north of
the north right-of-way of Myrtle Street.
Water Street - No Parking - east side from Nelson Street to Myrtle Street.
Water Street - No Parking Loading Zone from 8 a.m to 5 p.m. Monday through
Saturday -
.
2.
3.
From
Extending
4.
a. West Side
1) 9 feet north of the north
r /w of Nelson St.
2) 178 feet north of the north
r /w of Nelson St.
3) 12 feet south of the south
r /w of Chestnut St.
Water Street - Disabled parking - west side from 240 feet south of the south right-
of-way of Chestnut Street extending 12 feet south.
Parking Lot - Southeast corner of Chestnut Street/Water Street -
a. 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday, except as
otherwise signed and restricted.
.
18 feet north
21 feet north
9 feet south
5.
b. Disabled Parking - the southernmost space in the easternmost parking row.
6. Main Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday -
except as otherwise signed and restricted - from 520 feet south of the south right-
of-way of Nelson Street on the west side and 265 feet south of the south right-of-
way of Nelson Street on the east side to 855 feet north of the north right-of-way of
Mulberry Street.
7. Main Street - No Parking -
From
Extending
a. West Side
1) 520 feet south of the south
right-of-way of Nelson St.
2) North r/w of Mulberry St.
3) 338 feet north of the north
r /w of Mulberry St.
Sou th
52 feet north
68 feet north
.
Page 1 of7
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i.
East Side
1) 265 feet south of the south
r / w of Nelson St.
2) South r/w of Nelson St. 120 feet south
3) South r/w of Chestnut St. 164 feet south
4) North r/w of Myrtle St. 345 feet north
5) North r / w of Mulberry St. 66 feet north
6) 320 feet north of the north 76 feet north
r /w of Mulberry St.
7) 1340 feet north of the north North
r /w of Mulberry St.
8. Main Street - No Parking or Stopping - west side from 160 feet south of the south
right-of-way of Chestnut Street extending north to 129 feet north of the north
right-of-way of Myrtle Street.
9. Main Street - 30 minute parking from 8 a.m. to 6 p.m., Monday through Saturday-
From Extending
b.
Sou th
East Side
1) 8 feet north of the south
r /w of Olive St. extended
2) 28 feet south of the south
r /w of Myrtle St.
West Side
1) 160 feet south of the south
r /w of Chestnut St.
2) 79 feet north of the north
r /w of Commercial St.
10. Main Street - Disabled Parking-
a.
20 feet north
20 feet south
b.
20 feet south
20 feet north
From
Extending
a. East Side
1) 31 feet north of the north
r /w of Olive St. extended
22 feet north
Page 2 of7
Emm
Extending
.
West Side
1) 32 feet north of the north
r /w of Olive St.
11. Main Street - No Parking Loading Zone from 6 a.m. to 5 p.m. Monday through
Saturday -
b.
20 feet north
From
Extending
a. East Side
1) The north r /w of Chestnut St.
50 feet north
12. Second Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Nelson Street to Mulberry Street.
13. Second Street - No Parking Loading Zone - east side from 70 feet south of the
south right-of-way of Olive Street extending 21 feet south.
14. Second Street - Hotel Loading and Unloading Only - 30 minute limit - west side
from 35 feet north of the north right-of-way of Myrtle Street extending 100 feet
north.
15.
Second Street - 30 minute parking from 8 a.m. to 6 p.m. Monday through Satur-
day-
From
Extending
.
a. West Side
1) 15 feet south of the south
r /w of Myrtle St.
2) 40 feet north of the north
r /w of Chestnut St.
16. Second Street - Disabled Parking - west side from 15 feet north of the north right-
of-way of Myrtle Street extending 20 feet north.
17. Second Street - No Parking-
20 feet sou th
22 feet north
From
Extending
a. West Side
1) 135 feet north of the north
r /w of Myrtle St.
2) 107 feet north of the north
r /w of Chestnut St.
125 feet north
93 feet north
.
Page 3 of 7
.' 18,
19.
20.
21.
22.
.
.
Third Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Chestnut Street to Myrtle Street.
Third Street - No Parking Loading Zone - east side from the south right-of-way of
Myrtle Street extending 55 feet south.
Third Street - Disabled Parking - east side from 55 feet south of the south right-of-
way of Myrtle Street extending 22 feet south.
Nelson Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Second Street east.
Nelson Street - No Parking-
From
Extending
a. North Side
1) Main Street
2) East right-of-way of Water St.
South Side
to Second St.
105 feet east
b.
1) 70 feet east of the east r /w
of Water St.
east to the railroad
crossing.
23.
Nelson Street - No Parking Loading Zone - from 8 a.m. to 5 p.m. Monday through
Saturday -
Ermn
Extending
a. South Side
1) 65 feet west of the west
r /w of Main St.
2) 11 feet west of the west
r /w of Water St. extended
24. Nelson Street - 30 minute parking from 8 a.m. to 6 p.m. Monday through Saturday
- south side from 20 feet east of the east right-of-way of Main Street extending 20
feet east.
22 feet west
45 feet west
25. Nelson Street - Trolley Parking Only - north side from 105 feet east of the east
right-of-way of Water Street extending east to the railroad tracks.
26. Olive Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Main Street to Second Street.
Page 4 of 7
27.
Olive Street - No Parking -
From
Extending
.
a. South Side
1) East r/w of Third St.
2) 82 feet east of the east r /w
of Second St.
28. Chestnut Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Third Street to Main Street.
29. Chestnut Street - 30 minute parking from 8 a.m. to 6 p.m. Monday through Satur-
day-
35 feet east
125 feet east
From
Extending
a. North Side
1) 30 feet west of the west r /w
of Second St.
2) 30 feet west of the west
r /w of Main St.
South Side
20 feet west
20 feet west
b.
.
1) 20 feet west of the west
r / w of Second St.
30. Chestnut Street - Disabled Parking - south side from 30 feet west of the west right-
of-way of Main Street extending 22 feet west.
31. Chestnut Street - No Parking - Main Street to the St. Croix River bridge.
32. Myrtle Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Third Street to Main Street.
33. Myrtle Street - No Parking-
Ermn Extending
20 feet west
a. North Side
1) Third Street
b. South Side
1) Second Street
to Wa ter St.
to Union Alley
.
Page 5 of7
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34.
Myrtle Street - 30 minute parking from 8 a.m. to 6 p.m. Monday through Saturday-
From
Extending
a. South Side
1) 20 feet west of the west r /w
of Main St.
2) 37 feet east of the east
r /w of Main St.
35. Myrtle Street - Disabled Parking - south side from 15 feet east of the east right-of-
way of Main Street extending 22 feet east.
36. Commercial Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Satur-
day, except as otherwise signed and restricted - from Main Street to Second Street.
37. Commercial Street - No Parking Loading Zone - south side from the east right-of-
way of Second Street extending 80 feet east.
38. Commercial Street - No Parking Loading Zone from 8 a.m. to 5 p.m. Monday
through Saturday - south side from 120 feet west of the west right-of-way of Main
Street extending 28 feet west.
39. Mulberry Street - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted - from Main Street to Water Street.
40. Mulberry Street - No Parking - north side from the east right-of-way Second Street
extending 150 feet east.
41. Union Alley - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday,
except as otherwise signed and restricted from Chestnut Street to Myrtle Street.
42. Union Alley - Disabled Parking - east side from 126 feet north of the north right-of-
way of Chestnut Street extending 22 feet north.
43. Nelson Alley - No Parking-
20 feet west
20 feet east
From
Extending
a. South Side
1) Main Street
b. North Side
1) 88 feet west of the west
r /w of Main St.
2) east right-of-way of Second St.
to Second Street
to Union Alley
35 feet east
Page 6 of 7
Nelson Alley - 2 hour parking from 8 a.m. to 6 p.m. Monday through Saturday - .
north side from 22 feet west of the west right-of-way of Main Street extending 66
feet west.
45. Nelson Alley - No Parking Loading Zone from 8 a.m. to 5 p.m. Monday through
Saturday - north side from 35 feet east of the east right-of-way of Second Street
extending 95 feet east.
46. Second Street/Olive Street Parking Lot - northeast corner of Second Street/Olive
Street -
44.
a. Permit parking only from 8 a.m. to 6 p.m. Monday through Friday, except
as otherwise signed and restricted.
b. Disabled Parking - the 1st and 2nd space west of Second Street in the
southernmost row of parking.
47. Commercial Street/Main Street Parking Lot - between Main Street and Water
Street at Commercial Street -
a. 4 hour parking from 8 a.m. to 6 p.m. Monday through Saturday in the
southern 4 rows of parking, except as otherwise signed and restricted.
b. Disabled Parking - the 1st space closest to Main Street in both the 2nd and
3rd row of parking from the south end of the lot.
c. Permit Parking Only from 8 a.m. to 6 p.m. Monday through Friday in the
northerly 2 rows of parking.
48. Main Street/Mulberry Street Parking Lot - southeast corner of Main Street/Mul-
berry Street-
a. Disabled parking - the 1st space closest to Main Street in the north row of
parking.
b. Private Parking from 7 a.m. to 5 p.m. Monday through Friday.
c. 2 hour public parking at all other times.
49. Third Street - Disabled Parking - 15 minute limit - west side from the south right-
of-way of Linden Street extending 58 feet south.
Page 7 of7
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TO: Mayor and City COlmcil
FROM: Steve Russell, Community Development Director ~/
SUBJECT: Final CUB/City Riverview Parking Lot Maintain Agreement
DATE: March 3, 1995
Background
In November the Council considered the concept of CUB maintaining the Riverview parking lot in
lieu of paying parking permit fees for use of the lot. Documentation was presented showing that the
cost of maintenance was roughly equal to the parking fees that would be collected if the Riverview
lot was a public permit parking lot similar to other downtown public permit parking lots.
Downtown Parking Commission
The maintenance concept was referred to the Downtown Parking Commission for comment The
DTPC oversees downtown parking regulations and enforcement. The Commission felt the
maintenance arrangement would be an equitable arrangement, and further that besides saving the
City staff time for maintenance, enforcement officer and administrative time and costs would be
saved. The DTPC recommended the concept to the City Council in December.
Parking Permit Fee Increase
Subsequent to the City agreeing to the CUB parking maintenance concept, the DTPC, after reviewing
the costs and revisions of the downtown parking program, recommended that the parking permit fee
be mised from $5 to $10. This item appears as a separate item on the Council agenda. If the parking
permit fee is mised, it will effect the balance of maintenance costs and parking permit fee calculated
in the original CUB/City parking maintenance arrangement.
Maintenance Agreement
In order to accommodate this change and other changes in maintenance costs or parking fees, it is
recommended that the Parking Lot Maintenance Agreement have a provision in it that requires an
audit at the end.of each year comparing costs and revenues and that based on that audit, rates be set
for the coming year, (If the parking rate is increased from $5 to $107 CUB would be responsible for
paying the difference).
This approach will ensure that the Riverview lot is treated similar to other public downtown parking
lots.
CUB Review of Agreement
Based on the attached agreement, the provision regarding indemnity (d) is not acceptable to CUB and
if that provision is required, they are not interested in the maintenance agreement.
Recommendation
Approval of contract with the added provision that at the end of each calendar year an audit of costs
of maintenance is provided for in the maintenance agreement be submitted to the City by CUB and
the difference between cost') and estimated parking fee be the basis for the parking maintenance/fee
rate for the following year.
Attachments: Parking Lot Maintenance Agreement
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464. TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
MATrHEW A. STAEHLING
LEGAL ASSISTANTS:
MELODlE ARVOLD
REBECCA ERICKSON
March 1, 1995
Tom Thuesen .
Cub Foods
421 S. 3rd St.
Stillwater, MN 55082
Re: Parking Lot Maintenance Agreement
Dear Tom:
Enclosed is a final draft of the Parking Lot Maintenance Agreement that I have changed after my recent
talk with Steve Russell. It is my understanding that Steve me with you and obtained your input before
making these suggestions.
He did talk about your desire to strike the indemnity portion of the Agreement. I have changed the
language somewhat. It will be necessary for us to have this paragraph, however, since the League of
Minnesota Cities Insurance Trust requires the language in any operating agreement that we make.
Further, we should have no liability based upon negligent maintenance if we are not doing the
maintenance. I hope this will not be a problem for you. Hopefully we can finalize this at next Tuesday's '
meeting.
Yours very truly,
-p~
David T. Magnuson
DTM:rbe
cc: Steve Russell
Nile Kriesel
~~\\' -
"'~t~~~r.'~^~
1" I .,
PARKING LOT MAINTENANCE AGREE:MENT
The parties to this Agreement are the City of Stillwater, Washington County. Minnesota, a Home Rule
City of the Third Class ("City") and SuperValu, Inc., a Delaware corporation (address) ("Cub").
.
INTRODUCTION
Cub has constructed an office building containing 63,254 feet of floor area on the east side of Third Street
adjacent to the City Riverview Parking Lot. Although 210 parking spaces are required under City
ordinances for a use of this type, only 52 on-site parking spaces are provided by Cub on the east side of
Third Street.
The Riverview Parking Lot directly across Third Street from the Cub office building (the "parking lot")
has been included in the City's Downtown Parking Lot Program and as with all public parking lots in
the Downtown program, parking is limited to public parkers that have previously obtained a parking use
permit from the City at the rate of $5 per month or $60 per parker per year.
THE PROBLEM
Cub is not satisfied with the level of maintenance at the parking lot that is provided by normal City
crews, in terms of landscaping care, sweeping, clean up and snow removal. Further, it is a time
consuming problem for Cub to purchase individual monthly permits for each of its employees that use
the parking lot. The administration of permits at the lot is also a burden on City staff. Also, to maintain
the parking lot at a level of maintenance desired by Cub and that would be attractive to the neighborhood
would be too expensive for the City.
.
THE RESOLUTION
This Parking Lot Maintenance Agreement will allow Cub at their own expense to enter upon the parking
lot and to maintain the parking lot at a level that is satisfactory to them at a cost that approximates the
purchase price of parking lot permits. This will allow a high level of maintenance of the parking area
that will ultimately benefit the public but be at no cost to the public, thereby relieving the City crews of
the burden of maintaining the lot and, at the same time allow Cub to reduce their administrative burdens
by not requiring the purchase of parking permits for this lot. The maintenance of the parking lot, in lieu
of the parking lot fees, is hereby agreed to be on the following conditions:
(a) The maintenance to be performed by Cub at their sole obligation and cost; will consist
of snow plowing; snow shoveling of sidewalks; sanding, if necessary; shrub and tree
. 'trimming; fertilization; weed control; fall and spring clean up; grass mowing and
trimming; edging, blowing and sweeping; payment of electrical and utility costs
associated with the parking lot lights; and the maintenance of the parking lot surface
including the painting and striping of the lot, as needed, as well as periodic seal coating.
(b) The level and degree of this maintenance shall be as set forth in the specifications
attached to this Memorandum as Pages 1, 2 and 3.
.
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.
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(c)
"".,
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City Responsibility
The City will have no responsibility for the maintenance of this parking lot, except
during periods of excess snowfall when City crews will haul away snow from the parking
lot on the same basis as for other public parking lots in the Downtown area.
(d)
Indemnity
Cub hereby indemnifies, defends and saves the City, its employees, agents, insurers,
assigns and affiliated boards and commissions harmless from and against all claims,
actions, costs or damages of every kind and description, including fees, judgments,
expenses, liabilities, liens and attorney's fees, which accrue to or are suffered by any
person or property resulting from the use or the maintenance of the parking lot.
(e) Public Use
This Agreement shall not create any extraordinary rights in Cub or its employees to use
the parking lot on any other basis than a first come, first served basis, nor does this
Agreement limit the availability of public parking in the parking lot.
(t) Further Construction
This agreement shall in no way limit the right of the City to construct housing or other
structures on any level above the surface level of the parking area or the Riverview Lot.
(g)
Term
This Agreement may be cancelled by either party upon the giving of one-year's written
notice to the other. This Agreement does not effect the availability of public parking in
the Riverview Lot.
EFFECTIVE DATE
This Agreement shall be effective this
day of
, 1995.
CITY OF STILL WATER
Jay B. Kimble, Mayor
Modi Weldon, City Clerk
SUPERV ALU, INC.
By
Its
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OCT 28 '94 12:11 FROM CUB COR~ HUMl
,.
.' ,)
.'
MCNAMARA'SO~ORSER~CES
GROUND MAINTENANCE DETAIL
.
SPRING CLEANUP..
Spring cleanup win be completed by May 15 or as soon as weather and ground conditions
per.auL ~
.
.. Complete grOlmds cleanup of twi and shrub areas, as needed
. Hand rake andlor blow around buildings and obstacles as required
.. Hand rake and/or blow to remove leaves and debris from shrub beds) tree wells, etc.
. Remove all foreign materials) paper, cans, etc. from wild areas
.. All debris) leaves and grass to be removed from the complex
MOWrNG
Mowing of turf area to be completed on a' weekly schedule (considering weather conditions) to
maintain a well-groomed appearance. Mowing day to be adhered to and win iIiclude the
following activities.
.. Cutting height of 2.5 to 4 inches to be adjusted according to ground moisture
.. Care will be taken to deflect grass away from buildings, air conditioners, pools, etc.
. Areas subject to scalping will be mowed with small machines
. Removal and disposal of small branches from grounds
.
Collection and removal of grass is not included in this agreement.
TRIMMING
Trimming around building, fences, trees, shrubs and other obstrUctions will be completed on a
weekly basis to.maintain a well-groomed appearance. All t:rimming will be completed the same
day as the mowing.
BDGING, BLOWING. S\llEEPING
. Walks, patios, drives and hard surface areas to be power blown or swept after mowing as
required to remove clippings
. Walks and curbs to be edged (slice methOd) twice per growing season (approximately June 30
and August 15)
.1
1.',,'"lI'.,,":'I"t'-_,.........,~..
OCT is '!4 12: 12 FROM CUB CORP ADMIN
TO 9439El4S6
PAGE.eEls/eElS
. SHRIJB AND TREE TRIMMING
+ Trimming of trees of a height less than 12, feet to be completed once annually to eliminate
dead woo~ suckering and reduce hazard "
+ Trees over and/or near walk areas to be monitored and trimmed to provide adequate clearance
. Shrubs and bushes to be trimmed annually to maintain a well-groomed appearance
. Shrubs and bushes to be inspected for insects, fungus and general health; contractor will
advise as to appropriate conditions
."
.
.
Topping and major trimming and removal of trees not included in this agreement.
FERTILIZATION
Fertilizer will be of dry granular type applied dry with a cyclone style spreader and will include
100 percent of the turf area. (Fertilizer analysis may vary depending on turf needs.)
. One fertilizer application to be applied in spring; 28-3-10, with iron and minerals, IlbJlOOO
sq. ft.
. One fertilizer application to be applied mid summer; 28-3-10, 1 Ib}l 000 sq. it.
+ One fertilizer application to be applied late fall; 28-3-10, Ilb.llOOO sq. ft.
. Fertilizer program will be tailored to your lawn's particular needs.
.
:wEED CONTROL
, .
La\lf11 herbicides will be applied in liquid form with a water fonn sprayer and will include 100
percent of the turf area.
... Crabgrass control to include a pre-emergent applied before ground temperature reaches 55
degrees and before May 15, weather pennitting
. Broadleaf weed control applied once before June 15
+ Broadleafweed control applied once before September 15
... Manual or chemical weed control in common shrub beds, rock areas and asphalt areas
FALL CLEANilP
Fall cleanup will be completed at the end of the mowing seasonJ prior to the fIrst snowfall,
weather conditions permitting.
I-
... Complete grounds cleanup of turf and shrub areas
... Hand rake md/or blow leaves and debris from around buildings and obstacles as required
... Hand rake and/or blow to remove leaves and debris from shrub bedsJ tree wells and common
areas
. Last mowing in fall to be cut at 2.5 inches
. L.::aves to be collected by vacuum mowing or power sweeping
OCT 4~; '94 12:12 FROM CUB CORP ADMIN
TO 943913456
PAGE.130S/13136
~
"
SEASONAL SNOW MAINTENANCE SERVICES
.
SNOW PLOWING
All snOW fall amounts are based on contracted property and will include the' following activities.
+ An "open-up" plowing of drives and parking areas during continuing snowfalls exceeding two
inches is to be com.pleted prior to 1:00 a.m. and 5:00 p.m.
. A thorough "cleanup" of drives and parking areas is to be completed within 12 hours after the -:
cessation of snowfalls of eight inches or less. For snow falls of eight to 12 inches, the
cleanup of drives and, parking areas is to be completed within 18 hours, in heavy snow
conditions, reasonable extensions will be granted.
. A "clean uptl will be completed when snowfalls are less than two inches but because of strong
winds drifting occurred.
+ A "touch up" of streets, drives and parking areas is to be completed routinely during periods
of no snowfall.
+ Mailbox areas will be kept clear of snow buildup to allow regular mail delivery.
+ During seasons of excessive snovrfalls when removal or push back is necessary, services will
be provided for an on-call basis and is not pan of the contract fees.
. A:!1y damages caused by snow removal equipment are the full responsibility of McNamara's
Outdoor Services. Normal wear from piled snow is not considered damage.
SNOW SHOVELING (OPTIONAL)
.
+ Shoveling of sidewalks is to be completed within 12 hours after the cessation of snowfalls
exceeding two inches or 18 hours after the cessation of snowfalls over eight inches. In cases
of heavy snow cond.iti.ons~ reasonable extensions will be granted.
.. Fire hydrants and mailbox areas will be cleared for easy access.
+ During blizzard conditions or any time winds exceed 15 mph and/or temperatures are below
-15 degrees, the time for shoveling services will be extended.
SANDING (OPTIONAL)
. Sanding of the main entry areas, drives and parking areas are to be completed as required to
maintain the' areas in a safe winter condition.
. Sand barrels or stock pile of sand to be requested by the property supervisor and materials will
be billed as used.
.
'",I~.'.'IJ~.'.""-,,~:!;,"__,,-,-"~~......,,"'~""'~"_____'____,__,_
.
. Modi Weldon, City Clerk
.
~' ,
RESOLUTION NO. 95-
APPROVING AGREEMENT
BETWEEN CUB FOODS AND THE CITY OF STILL WATER
FOR MAINTENANCE AND USE OF RIVERVIEW PARKING LOT
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, that the Agreement for maintenance and use of the Riverview Parking Lot
between Cub Foods and the City of Stillwater, attached hereto as Exhibit A, is hereby
approved.
Adopted by Council this 7th day of March, 1995
Jay L. Kimble, Mayor
Attest:
.
.
.
Memorandum
To:
Mayor and Council
From:
Morli Weldon, City Clerk
Date:
March 3, 1995
Subject:
Unfinished Business Nos. 3 and 4
Attached is a copy of the request received from John Roettger to continue Cases No.
SUB/PUD/94-63 and No. SUB/PUD/95-64.
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PLANNING APPLICATION REVIEW
Case No, SUB/PUD/95-2
Planning Commission Date: January 9, 1995 continued to February 13, 1995
Project Location: Tuenge Drive and Shelton Street
Zoning District: Duplex Residential
Applicant's Name: Paul Schaefer
Type of Application: SubdivisionlPlarmed Unit Development
Project Description
The proposal is a 37 lot (36 residential lot and 1 wetland lot) planned unit development. A 37 lot subdivision
is a part of the planned unit development request. The lots are designed to have a zero lot line on one side and
minimum 10 feet on the other side - 20 feet from the adjacent residence. The residential lots range in size
from 5,386 to 20,098 sq. ft. Five Thousand square feet minimum is required in the Duplex Residential
District, R-B. The lot frontage range from 66 feet for corner lots to 46 feet typical for interior lots.
A commercial center is located to the south of the project. A fence and evergreens screen the commercial site
from the residential site. Vacant land is located to the east and the Forest Ridge Development across Tuenge
Drive to the west. The proposal project is a similar subdivision configuration as the Forest Ridge
Development.
The project plans were referred to Public Works for review and comment. Their comments include the need
for a gradingidrainageierosion control plan particularly around the wetland and street and the grading impact
on lots 3 - 4, 6 - 7 and 17, 18, 19,20. Also, the engineer is recommending that the combined curb cut for two
driveways be limited to 25 feet and the cuI de sac radius be increased to 55 feet minimum.
One tree is required to be planted for each lot.
Park dedication requirements for the land have previously been provided through land dedication.
A 50 foot setback is required for the designated wetland (not provided for in plan).
As a result of these comments, the subdivision may need to be modifred and result in the loss of lots.
Additional Information
Since the commission meeting of January 9, 1995, a grading/drainage/erosion control plan has been prepared
for the development (enclosed). The plan shows a 15 foot wall surrounding the wetland. The structure
setback. requirement from wetlands is 50 feet. The wall is within 10 feet of the wetland. Attached is a
drawing of the wall.
The developer has been ask.ed to consider other alternative to the prepared wall design such as reducing the
number of lots by one or use cluster concept for a portion of the site
Recommendation
Approval of concept approval for PUD.
Approval of preliminary plat subdivision with conditions.
, 1
Conditions of Approval .
1. The combined driveway for each structure shall be 22 feet maximum.
2. The cui de sac radius shall be 55 feet minimum.
3. A grading/drainage/erosion control plan shall be submitted for staff review before council consideration of
the concept PUD or preliminary plat (this may result in the loss oflots}
4. An outlet shall be provided for the wetland.
5. A landscape plan for the pond area shall be submitted for Planning Commission review and approval
before fmal utility improvements.
Attachments
Application and plans.
CPC Action
2-13-95
.
.
, '
PLANNING ADMINISTRATIVE FORM 'ff.,'P
_1
Case N;. C5 -~
Date: ~
Fee Paid: l'ltJIJ
ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION
Environmental Review \C \ ~ \ 41 5 Iii I?
~ ~ ~
EIS ,;; ~ 0 ..;
X No Special Environmental Assessment Required 0,) ~~ ..0 ~ . '::J.~
~ ,,~.~~ -'.'I
The applicant shall be responsible for the completeness and accuracy of all forms and supporting materi , b~'~~n~tion -"'~l
with any application. t!$ . 7J\ ~ - >]
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. u 9 0 3 3 - 2 - ~ ::)';/1
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ess of Project Tuenge Dr. S 61 rs t St. No. Assessor's Parcel No. 09 U j j -L j 5 J. .., 1 \..'"
mgDistrict R:L Description of Project Plat land area into j6 Twin ..Home
and one Out-lot.
.
ACTION REQUESTED
_ Appeal
_ Certificate of Compliance
Conditional or
Special Use Permit
_ Design Review Permit
_ Planned Unit Development
Variance
_ Comprehensive Plan
Amendment
_ Zoning Amendment
Other Pre-Sub-di vision
_ Engineering Review Fee
Total Fee
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILL WATER, MN 55082
FEE
$.1900.00
$.1.900.00
"I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my
knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used."
Property Owner Schaefer Development
Mailing Address 2 5 8 1 Co. Ra. -,4
S~. C ud Mn 56301
TelePho~ No. 6 2 - 2,5 2 -' 345
Signature " c _.:::J c ~
------
Any decision made on this proposal ca' be appealed within ten calendar days of the date of the action.
L S. (d' . ) 5, 0 0 0 + ft T I A
ot Ize lffienSlOns _ x _ sq. . otal F oor rea
Total Land Area 7 . 2 Acres Proposed floor area
Hight of Buildings: Stories ~ Building Coverage
Principal Paved Impervious Area
Accessory _ Number of off street parking spaces
tI' of Pub!;, Hmingis
.TFlnllFlry 9, 1995
sq. ft.
sq. ft.
sq. ft.
sq. ft.
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MINNESOTA ..
SOIL AND WATER CONSERVATION DISTRICTS
WASHINGTON SOIL AND WATER
. CONSERVATlGN DISTRICT
.
~ ~ 1625 CUI\'& Cr&U Blvd, R~ 101
Slllt...O:6r. MN 55U82
V fA; ~("~"'.,"
-January 9, 1995
Mr. Steve Russell
Community Development Director
City of Stillwater
216 N. Fourth St.
Stillwater, MN 55082
Re: Preliminary Plat of Calibre Ridge
Dear Steve:
.
District staff has reviewed the above referenced plat. The
nature of our review focuses on. storm water drainage and
erosion and sediment control. The following comments and
recommendations are offered for your consideration.
The wetland area located in lot 5 should be protected bv a
drainage easement boundary. The st:ate Wetland Conservation
Act (WeA) recommends a 25 foot buffer zone be dedicated
around wetland boundaries. This buffer zone is not required,
merely recommended as a good practice.
A grading plan that shows finished grades should be
developed for this plat. Erosion control practices should
also be located on this grading plan to ensure that sediment
is kept on site during and after construction. Sediment also
must be kept out of the wetland and storm water conveyance
system. The erosion control plan should also include a re-
vegetation plan for all areas disturbed during construction
on the site.
.
A storm water drainage plan should also be designed for the
site. I assume that drainage from the site will be routed in
to you~ city's existing storm sewer network as shown on the
plat. Your engineer or the developers engineer should
provide you with the hydrologic information necessary to
ensure that your storm sewer system will be able to
adequately handle the increased flows from this site. If
storm water will indeed be routed into your existing system,
then storm sewer inlet protection measures to keep sediment
out of the system should be required in the erosion control
plan.
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tho R&nqe st. Washinqton County, Hinnesot&, described as tollows:
be South quarter corner ot said Section ~3; thence North 89 degrees SO
~s West. Assumed bearing, A distance of 991.82 teet Along the South line
It ~&rter ot the Southwest ~arter to the West line ot the East Halt ot
I s&id Southeast ~&rter ot the Southwest ~arter; thence North 01 degree
,conds West along said West line 252.13 teet to the North right-ot-way
i?hway 36, as acquired under Final Certificate filed in Book 261 ot
ivhich is the point of beqinning of the land to be described; thence
)1 d.gre. 13 .inut.. 58 second. West along said West line 451.00 feet;
Idegr.es 46 minutes SS seconds East 361.01 feet parallel with said North
,. o! Trunk Highway 35 to the West line ot the East 300.00 feet ot the
I E&st H< ot said South.&.t ~&rt.r ot the Southwest ~arter; thence
'14 minutes 17 seconds East 451.00 feet along said West line to .aid
~&Y line ot Trunk Highway 36; thence South 89 degrees 46 minutes SS
l.Os teet along said North right-of-way line of Trunk Highway 36 to the
ing;
,300 teet ot the West Half ot the East Half ot SoutheAst Quarter ot the
Ir, Section 3J, Township 30 Korth, RAnge 20 West, lying South of the
~ed line: Commencing on the West line ot .aid parcel and 350 teet Korth
Iht-ot-way line ot Minnesota Trunk Highway No. 212 as e.tablished in the
:e recorded in Book 260 of Deed., page 373; thence East and parallel to
IY line approximately 300 teet to the East line ot said parcel.
lsements of record, if any.
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IAGE AND UTILITY EASEMENTS ARE SHOWN THUS
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TNG 5 FEET IN WIDTH, UNLESS OTHERWISE
JICATED, AND ADJOINING LOT LINES,
J 10 FEET IN WIDTH AND ADJOINING
JCK LINES, UNLESS OTHERWISE INDICATRn
DATE
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4
ORIENTATION OF THIS BEARING SYSTEM
IS BASED ON THE SOUTH LINE OF THE
SOUTHEAST QUARTER OF THE SOUTHWEST
QUARTER OF SECTION 33 T30N R20W
WHICH IS ASSUMED TO HAVE THE BEARING
OF S 890 50' 27" E.
OWNER
AND
DEVELOPER.
SCHAEFER DEVELOPMENT & CONSTRUCTION
2581 COUNTY ROAD 74
ST. CLOUD, MN 56301
(612) 252-7345
CAR (612) 250-1073
FAX (612) 252-3124
DEC.
1994
10461
LICENSE NO.
PAUL E. WELLEN , ASSOCI~TES, INC.
.
.
.
RESOLUTION NO. 95-
APPROVAL OF PRELIMINARY PLAT FOR MAJOR SUBDIVISION
SOUTHEAST CORNER OF SHELTON DRIVE AND TUENGE DRIVE, SUB/PUD/95-2
NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that
the preliminary plat and modification to front yard setback requirements for a major
subdivision of a 7.2 acre parcel of property into 36 lots with one outlot ranging in size from
5.386 sq. ft. to 66.625 sq. ft. for construction of twinhomes with zero lot line setbacks,
located on the southeast comer of Shelton Drive and Tuenge Drive in the RB - Two Family
Residential District, Schafer Development, applicant, is hereby approved.
Adopted by Council this 7th day of March, 1995.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
e
.
,
,
/ .....
RESOLUTION NO. 95-
DECLARING ADEQUACY OF PETITION
AND ORDERING PREPARATION OF REPORT
L.L 313, CALIBRE RIDGE
BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA:
1. A certain petition requesting the improvement of Victoria Court, as set forth by the
Clibre Ridge Plat, by construction of street, sanitary sewer, storm sewer, watermain, etc., filed
with the council on March 7, 1995, is hereby declared to be signed by the required percentage
of owners of property affected thereby. This declaration is made in conformity to Minnesota
Statutes, Section 429.035.
2. The petition is hereby referred to the City Engineer and he is instructed to report to
the council with all convenient speed advising the council in a preliminary way as to whether
the proposed improvement is feasible and as to whether it should best be made as proposed or
in connection with some other improvement, and the estimated cost of the improvement as
recommended.
Adopted by the council this 7th day of March, 1995.
Jay L. Kimble, Mayor
Attest:
Modi Weldon, City Clerk
.
MAR- 3-95 FRI 7:26
,
P, 02 ,
.... \
-'
.
FORM OP PETITION FOR LOCAL IMPROVEMENT
(IF 100\ OF OWNERSHIP PBTITION)
Stillwater, Minnesota
March 2, 1995
"
. ~--.
We, all owners of real property abutting on Tuenge Drive andY:"~:
Sheldon Drive I as set forth by the Calibre Ridge Plat; _hereby <__:?,cL:~~
peti tion that such street, Victoria Court. is improved o. by "'>;:~~f:f:~.
construction of street, sanitary sewer, storm sewer I watermain, "~JI:~,:;i:1.:tF
ete. pursuant to Minneso:ta Statutes I Chapter ~29 .....,....~~,~.>!~;;}rt.":.~~g.=~"?:
~~~~~~~~~-~;~*~~.~: ~f~~
See Attached Preliminary
DESCRIPTION OF PROPRRT~
Plat
Examined, checked and found to be in proper form and to be signed
by the required number of owners of property affected by the making
of the improvement petitioned for. .
Date: -1/3 /9 S-
/
D9.~&)~
. Ci t.y Clerk '"
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1513 ......sr ST. CEilMAAf
ST. CLDUD. .... 58301
PHO~ (612) 25:}-9495
tAlC: 2S3-e1J7
IuI!l'C 3rT _
,
.
.
i.
MEMORANDUM
TO:
Mayor and City Council
FROM:
v
Steve Russell, Community Development Director
SUBJECT: Request for TIP Assistance from Simonet Furniture
DATE: March 3,1995
On September 6th the City Council heard a pre-application request from Simonet Furniture and
Carpet Co. Inc. for tax increment financing assistance. See attached staff report dated September 1,
1994 discussing the need for assistance. Staff was directed by the Council based on the September
6th meeting and City's Tax Increment Policy to offer two assistance options as outlined in the
September 7th letter.
In response to the September 7th letter, the City received a letter dated November 7th from Simonet's
indicating that the business park land purchase # 1 was being pursued,
TIP Request
At this time, based on more specific cost information as outlined in the application for TIP assistance,
Simonet is requesting pay-as-you-go assistance of $31,500 for six years totaling $189,000 as
indicated in the letter to the City Council dated March 2, 1995. Project site purchase and development
cost total over $400,000 (potentially TIP eligible).
TIP Policy
The City's Tax Increment Financing Policy (copy enclosed) for commercial retail projects in the
business park allows 500.10 ofTIF revenues for 5 years. Based on the Finance Director's estimate, this
project would generate $30,000 of new increment per year if it were a contributing parcel in the TIP
district (see memo from Finance Director attached).
Using the City Funding Approach Policy, 1/2 of the estimated $30,000 or $15,000 per year would be
available for 5 years or $75,000 as described in the staff report of September I and offered by the City
in its letter of September 7th.
The 4 parcels that have been purchased for the Simonet's site are in the enabling TIF district (TIF
money can be spent, but will not be generated). Revenues from other projects will have to be used
to assist this project.
Staff has reviewed other options for providing TIF assistance, but because of the type of project, retail
commercial and site location, the project does not quality.
Recommendation
Direct staff to prepare development agreement for "pay-as-go-go" TIF assistance for $15,000 per year
for 5 years.
Attachments: Letter ofTIF request; March 2, 1995
Application for Tax Increment; 2-28-95
Memo form City Finance Director; 3-3-95
Letter from Simonet's; 11-7-94
Letter to Simonet's; 9;..7-94
Council Staff Report; 9-1-94
City of Stillwater Tax Increment Financing Policy
,
.
.
.
.
.
.
MEMORANDUM
TO:
Mayor and City Council
Diane Deblon, Finance Director ~
FROM:
SUBJECT:
Simonet Furniture TIP Request
DATE:
March 3, 1995
Inasmuch as Simonet Furniture is requesting TIP assistance from the City for their proposed new
building, the following infonnation is provided for your use.
The particular parcel of land that Simonet Furniture will be building upon is in the Development
District of the City, but it is not a generating or contributing TIF parcel (i,e. - money could be spent
on the project, but the project will not generate or create actual TIP dollars). Therefore, if the City is
to assist with TIF funds, the TIF money used to assist Simonet Furniture would be generated by other
parcels within TIP District # 1,
We have reviewed the plans with the assessor and calculated a TIP amount "as if' the project were
on a contributing parcel. If the parcel was a contributing parcel, the TIP generated would be
approximately $30,000 per year. This project request is unique in that this is the first time the City
will be considering the granting ofTIF assistance for a project that does not generate TIP fimds and
therefore, the City Council should carefully weigh the TIF policy in this situation. The City would
not have the assured revenue source (fIF revenue) provided with an assessment agreement as in other
"pay-as-you-go" projects.
It is my recommendation that a maximwn of 500.10 ($15,000) per year TIF be granted, pursuant to the
TIF policy. If the City Council wants to add additional assistance, I would recornmendlengthening
the nwnber of years assistance is granted.
ihtuL~t
FURNITURE AND CARPET COMPANY
SINCE 1864
.
301 South Main Street
Stillwater, MN 55082
(612) 439.2110 FAX (612) 439.2112
~1arch 2, 1995
Dear Mayor and Council:
We sat down and talked with Steve, Diane, and Dave and
discussed our T.I.F. possibilities on February 27th.
Simonets has prepared a business plan that contemplates
property tax assistance of $31,500 per year for six years.
This level of assistance is necessary to support the
financial feasibility of. the move and to help us weather
the impact of a tripling of property taxes on our business.
The proposed new furniture facility would, if built,
preserve jobs in the City of Stillwater and would dramatically
increase property taxes produced by the property In 1994,
the property taxes on the property were $5,175. If the .
proposed new furniture facility is built, we have been advised
by the County Assessors Office(Ed Herwin), that property taxes
would increase to a minimum of $78,000, or an increase of
approximately $73,000. Even after the requested assistance
of $31,500, the proposed development would y~eld an increase
of $41,500, before possible additional increases for such
things as the school bond referendum.
Thanking you for your assistance. We want to contribute
back to the city of Stillwater for another 132 years.
Respectfully,
SIMONET FURNITURE AND CARPET CO.
r&~
J 'mes~. O'~ien
r1' .
eJ'M.. . v I
Thoma J. O'Brien
.
ilmP~t
. FURNITURE AND CARPEr COMPANY
SINCE 1864
301 South Main Street
Stillwater, MN 55082
(612) 439-2110 FAX (612) 439-2112
r., arc h 2, 1 9 9 5
.
Dear Mayor and Council:
We sat down and talked with Steve, Diane, and Dave and
discussed our T.I.F. possibilities on February 27th.
Simonets has prepared a business plan that contemplates
property tax assistance of $31,500 per year for six years.
This level of assistance is necessary to support the
financial feasibility of the move and to help us weather
the impact of a tripling of property taxes on our business.
The proposed new furniture facility would, if built,
preserve jobs in the City of Stillwater and would dramatically
increase property taxes produced by the property. In 1994,
the property taxes on the property were $5,175. If the
proposed new furniture facility is built, we have been advised
by the County Assessors Office(Ed Herwin), that property taxes
would increase to a minimum of $78,000, or an increase of
approximately $73,000. Even after the requested assistance
of $31,500, the proposed development would y~eld an increase
of $41,500, before possible additional increases for such
things as the school bond referendum.
Thanking you for your assistance. We want to contribute
back to the city of Stillwater for another 132 years.
Respectfully,
SIMONET FURNITURE AND CARPET CO.
f&/fL-
J '~A'.o:~
Thoma~J. O'Brien
.
.
.
.
""-.._~-~ -
~~~.~-~ ----~-~~
SIMONET FURNITURE & CARPET COMPANY
STILLWATER, MN 55082
.: -~
PAY
TO THE
ORDER OF
5017
[).
.fl- 4(;) OSc.'- 75-10191919
~19~
$ 00
~ Vt?~ -
I
FOR
~~ ~KE ELMO BA~
A rltADlr'ON 0, S~""'C~
~ ....... ....0, "'"Neso'A 5-.,
DOllARS
,,100 50 . ?"I I: 0 q . q .0 . q b I:
M> .
limn t
~\Y~
. FURNITURE AND CARPET COMPANY
301 South Main Street
Stillwater, MN 55082
SINCE 1864
(612) 439-2110 FAX (612) 439.2112
February 28, 1995
Application for Tax Increment
1. The developer of Simonets will be Dick Olsen of G. W. o.
Construction. The architect will be Mike Hoefler of
Architectural Network, also of Stillwater. Our bank will
be Lake Elmo Bank.
2. Need for T.I.F. Assistance:
Simonets has, and will continue to use the City Staff in
trying to understand the complexities of T.I.F.. We come
before you asking for maximum financial support.
Simonet Furniture and Carpet Company is facing the reality
that the downtown we've been apart of for 131 years has
dramatically changed. Th~~shift to tourism in the downtown
has affected our customers ability to conveniently shop at
our location and has forced us to oneconclusion...in order
to survive, we must relocate.
.
Here are some facts that e hope provides the "need" to
assist us:
.
1.
2.
Simonets is locallynwned and operated.
There are currently 12Jull time employees. The
majority of which live and return tax dollars to
Stillwater government and schools.
We have always been committed to the Valley business
groups, non-profit organizations, and individuals
seeking our support.
Simonets has contributed to the tax base for 131 years.
Simonets currently pay property taxes amounting to
$25,438.66. Ed Herwin, our commercial county assessor
has estimated our new tax to be $78,000.00 minimum.
We purchased the new property for $254,000.00. This
is $59,000.00 over the selling price of our downtown
warehouse on the corner of Main and Nelson Streets.
(Excluding commissions and taxes.)
Simonets has contrftcted to build a building that
compliments the existing and proposed concept of
Market Square. Our building will be of masonary
Construction VS pre-fab tilt up panels of lesser value.
Simonets has contracted with all local contractors to
construct the new facility in the belief that what
goes around, comes around. .
3.
4.
5 .
6.
7 .
8.
February 28, 1995
Page 2
RE: Application for Tax Increment
9. And finally, the next five years will be the toughest.
We are gambling our future that our decision to move
is the correct one. Not one of our customers surveyed
agreed that staying downtown is the correct solution.
Simonets has pledged all capital available to this
calculated relocation. It is also part of our calcu-
lations that the City of Stillwater will extend us the
maximum T.I.F. allowed. The T.I.F. granted will give
us the financial footings to continue in business.
Estimated billed out property taxes........$78,000.00
Current taxes of 4 lots.................... 5,175.00
3. Private financing.
4. All land in project site is owned by Simonets.
5. Project is a one story building of new construction.
Complete space will be between 27 - 30,000 square feet with
50 parking spaces provided.
6. Retail home furnishings store in commercial area with un-
determined amount of new employees resulting from project.
7.
Estimated Project Costs
A. Land Acquisition. . . .
B. Site Development.
C. Building Cost. . . . . .
D. Furnisbing & Fixtures. .
E. Architectural Costs. .
F .
G.
H.
r.
J.
K. Contingencies. . . . . . . . . . . . $
L.
93,828.00
. . . . . . .$ 263,254.00
. . . .$ 196,819.00
. . . .. $1,234,003.00
. . . . . . $ 100,000.00
. . . . . $ 62,600.00
Interest during construction.
Off Site Development Costs. .
$
$
36,396.00
13,100.00
8.
9.
Yes
City Assistance Requested
A. Land Development Costs. .
B. Land Acquisition. . . . .
C. Land Assessments. . . . .
196,819.00
263,254.00
4,154.00
. . . .$
. . .~. . .$
. . . . . . $
10. No.
Conlt
.
.
.
.
.
.
February 28, 1995
Page 3
RE: Application for Tax Increment
11. Attached
12. 1902
13. James O'Brien, 509 So. Greeley
Joseph Simonet, 120 W. Chestnut
Joseph O'Brien, 712 W. Anderson
Paul Simonet, 2871 Woodridge Lane
Brian Simonet, 79 Maryknoll Drive
Tom O'Brien, 21 Hilltop Lane, Houlton, WI 54082
Colleen O'Brien Kruse, 13948-55th St. No.
14. A. Architectural Network, Inc.
Mike Hoefler
1961 Greeley St. So.
Greeley Square
Stillwater, MN 55082
430-0606
G. W. Olsen Construction Co.
Dick Olsen
1902 Greeley St. So.
Stillwater, MN 55082
439-5410
B. McGladrey & Pullen
Chuck TheIl
1815 Northwestern Ave.
Stillwater, MN 55082
439-8480
Lake Elmo Bank
Lake Elmo, MN 55042
777-8365
C.
D.
E.
15. a. Yes, with Lake Elmo State Bank. Simonet has concept
approval with bank and we are waiting for final costs.
b. No
c. No
c. No
Can't
February 28, 1995
Page 4
RE: Application for Tax Incr.ement
d. No
e. Firstar Bank
.
GE Capital Corp. P. O. Box 70183 Chicago IL 60673
Mohawk Carpet Corp. P.O. Box 91157 Downtown Station Chicago
Illinois 60693
16. & 17. Simonet Furniture and Carpet Company is willing
to undertake development and enter into necessary
paperwork to finalize considerations the City is
providing.
Respectfully,
SIMONET FURNITURE AND CARPET CO.
.
.
e17.
.
.
~
c. The economic feasibility and soundness of the proposed project have
been analyzed and confirmed to the satisfaction of the City and the
developer.
18.
Statement of willingness of developer to enter into an agreement. after
project planning has been completeo. which would require developer to
provide appropriate guarantees prior to the City's provision of assistance
to undertake public activity related to the proposed project.
Any other pertinent data developer wishes to propose.
19. The City reserves the right to require additional information and
supporting data from the applicant after the filing of this application.
Applicant understands and agrees that the information contained in this
application and the information contained in items above is intended for use by
the City of Stillwater. its officers. employees. and agents in connection with
the City's consideration of possible tax increment bond financing for
applicant's project; however, the City gives no assurance that this information
may not be disclosed, in whole or in part, to persons other than City's
officials, employees and agent
The Undersigned, (a) (the)
hereby represents and warrants
reviewed this application, and that
best of the Undersigned's knowledge
of applicant,
t (he) (she) has carefully
accurate and complete to the
Dated:
By:
Its:
.
.:
Page -4-
TENTATIVE SCHEDULE
(Revised 2/4/9S)
.
1. 1/12/95:
.
10:00 AM. Meeting at Mike Hoefler's office. review City requirements and
preliminary plans.
2. 1/12195: 2:00 P.M. Mike to meet w/Steve Russell.
3. 1/19/95: 10:00 AM. Meeting w/Steve Russell and Tom.
4. V4/95: awo complete preliminary estimate.
5. V6/95 : Plan review w/Steve Russell - Tom and Mike.
6. 2/1/95 to 5.1) Simonet's update Bank cotmnittment
2/15/94: 5.2) Obtain Special Use Permit
7. 2/13/95: Planning Commission meeting.
8. 3n/95: City of Stillwater review/approve Special Use Permit
9. V15/95 to architectural network complete plans and specification for:final bids. .
4/1/95:
10. 4/1/95 to GWO take final bids.
4/15/95 :
II. 4/15/95 to 10.1) Simonet's receive final Bank committment
5/1/95 : 10.2) Simonet's make decision to proceed w/project.
12. 5/15/95 to GWO construction period
10/1.5/95:
13. 10/15/95 to Simonet's stock store and make other arrangements to move.
11/1/95:
14. 11/1/95: Simonet's Grand Opening .
Note: Plans might be completed by 3/1/95. Therefore, construction could start on
April 1st in lieu of May 1st
.
.~.
APPLICATION FOR TAX INCREMENT
FINANCING ASSISTANCE,
Qualifications of developers including prior experience in similar or
other developments. Qualifications of principal member of development
team, including the architect, construction company, and financial
/' advi sor.
~. "But for" letter describing need for TIF assistance.
4.
/5.
.
,.
I.
3.
Financial information, including developer participation, and public and
private funding.
Description of present ownership arrangement of project site.
Describe project. If project is a building, or addition to a building,
specify number of stories, square footage, and related parking. (Attach
site plan, landscape plan, and building elevations indicating building
materials.
6.
Describe use in building, i.e. industrial, office, commercial, and number
of new employees resulting from the project.
7.
Estimated project costs:
a. Land acquisition: L-A"-'o 001...1
b. Site development:
;,.,'-------
\~'.~J-
" -.....-'<..,;:~...
, -. - J - ,\. .fi.. ~"'J
$
$
$ . f;s.-r.,,, '~7 JrY\
'1-...
$ +-Lfo, (:C'C>
c. Building cost:
d. Equi pment:
e. Architectural and engineering fees:
$
$
f. Legal fees:
g. Bond discount, fees to underwriter
and brokerage fees:
h. Interest during construction:
Total
$
$
$
$
$
$
$
.) ""
o "
-,
\
,-..-..--...-.1
i. Off-site development cost:
j. Initial bond reserve fund:
k. Contingencies:
1. Other (please specify)
1
~i
/-
8. Will project be occupied by applicant after completion? If not, state name
of future lessees and status of commitments or lease agreements and amount
of space. (Attach lease documents.
.
9. Describe amounts of City assistance being requested and for discuss what
purpose.
O. Are there any significant environmental impacts signs that impacts to the
site or area that may result from the project?
11. Present schedule showing dates for design, construction and occupancy of
the project
12. Applicant:
a.
b.
c.
d.
e.
f.
~3.
Names and addresses of principal partners, major stockholders, etc.
14.
Names, addresses, phone, and contact person for firms providing consulting
services for the project.
a. Architect/Engineering
b. Financial
c. Market
d. Legal
e. Other
.
15. Financial History/References
a. Have you applied for conventional financing for the project?
List status and details
b. Have you or a~1of the principals in the project ever filed for
bankruptcy? ~l;
c. Have you or any of the principals ever defaulted on property taxes for
property in the City of Stillwater? ~O
d. Are your or any of the principals currently delinquent on property
taxes for property in the City of Stillwater? tJ()
e. List three financial references
16. A statement indicating the developers willingness to undertake the
development of the proposed project if:
a. A satisfactory agreement can be reached for the City's commitment for
the requested public improvements;
b. A satisfactory mortgage and equity financing for the proposed project
can be secured; and
.
2
. 17.
.
.
---.
~
If
c. The economic feasibility and soundness of the proposed project have
been analyzed and confirmed to the satisfaction of the City and the
developer.
Statement of willingness of developer to enter into an agreement, after
project planning has been completed, which would require developer to
provide appropriate guarantees prior to the City's provision of assistance
to undertake public activity related to the proposed project.
18.
Any other pertinent data developer wishes to propose.
19. The City reserves the right to require additional information and
supporting data from the applicant after the filing of this application.
Applicant understands and agrees that the information contained in this
application and the information contained in items above is intended for use by
the City of Stillwater, its officers, employees, and agents in connection with
the City's consideration of possible tax increment bond financing for
applicant's project; however, the City gives no assurance that this information
may not be disclosed, in whole or in part, to persons other than City's
officials, employees and agents.
The Undersigned, (a) (the) of applicant,
hereby represents and warrants to the City that (he) (she) has carefully
reviewed this application, and that herewith are accurate and complete to the
best of the Undersigned's knowledge and belief.
Dated:
By:
Its:
\Gl
dO~
J()~
/
3
.
.
.
February 22, 1995
"WHO'S WHO Around Town"
Page 7
Stillwater Evening Gazette
::::;;::f:fs'i;~&.t?t~~!f~.;9~i~:
. .- - .
iintPlletJ
Growing with Stillwater
since 1864
SintOl\,ets
.~~
'.~
~. .~
Our New Location at Curve Crest Boulevard and Was~ton Avenue
(Just East of the New Cub Store in Marlzet Square)
Construction of approx. 30,000 sq. ft will ~in in May
Grand ~..Early November 1995
"Self-Service is the one trend we've chosen to ignore"
AI 51l:1onet's you'll lllld all the latest styles and coIOf>. But when it comes to service we refuse to ~. only our location.
We believe in old fashioned personal service and honest values. You're important to us! You'll feel the difference the
minute you walk throuqh our new doors. from the warm, IiiendIy way we qreet you to the everyday fair prices you'll find
We want to Izeep you as a customer and a friend That's why our salespeople are trained to listen to your needs, To stand
back and let you Ioolz around. if that's what you want. They understand your concerns and offer free ~ consultation
.if you need help. But it's not only our salespeople who care. Our office staff is always ~ to answer your questions about
financinq and our delivery and service department is weD Iznown for their courteous and prompt service. So if you're
IooRin!;! for aD the newest home ~ trends-but still want old fashioned service _ Slop by today at our Downtown
Store and our New Location in November '95.
~"""
5lntollet$
131 YEARS FURNITURE AND CARPET COMPANY SINCE 1864
301 South Main Street. Downtown SlIlIwater, MN 55082 . (612) 439-2110
Conveniently use Slmonet's Charge and all Major Credit Cards
Hours: Mon., Wed., Fri., 8-5 . Tues. & Thurs. 8-8; Sat. 8-4
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MEMORANDUM
TO:
Mayor and City Council
e
FR:
Steve Russell, Community Development Director
jL
DA: September 1, 1994
RE: REQUEST FOR TIF ASSISTANCE FROM SIMONET FURNITURE
The City of Stillwater has received a request from Simonet Furniture for TIF assistance for the
purchase of land and land development for a site in the Stillwater West Business Park. The land
and related expenses as-itemized below are eligible TIF expenses:
Land 75,000 SF at $2.50/SF
Sales Commission
Assessments
$187,500
5,000
9.659
$202,259
The land development costs of$169,894 mayor may not be eligible costs based on the specific
activities.
.
The site being considered for purchase is located in the scattered site TIF district but is not a
contributing parcel. That means that a new district would have to be established to capture
increased taxes from the development.
Based on TIF policy regarding assistance, a maximum of 50 percent of the TIF proceeds for 5
years could be available for this type of retail development (policy attached). Specific TIF
figures have not been developed with the county assessor but based on a project of a similar
value according to the above policy approximately $15,000 "pay as you go assistance" would be
available for the project for a 5-year period totalling $75,000.
As an alternative to providing TIF assistance for Simonet's moving out of the downtown they are
considering staying in place and upgrading their existing store. The cost of renovating their
existing store including making structural corrections due to settling cased by the 1965 flood,
store front renovation (reconstruct transom windows and third floor windows) new signage and
updated interior is $200,000. It is recommended that the council consider providing a no interest
deferred loan or low interest loan to Simonet's to assist with the updating and maintain their
presence in the downtown. The deferred loan or no interest loan for rehabilitation is an eligible
use ofTIF funds and is consistent with TIF policy although the city has not developed this type
of program. Other old river cities, including Hastings and Red Wing have such a program.
.
.
.
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The rehabilitation loan would be deferred until the property is sold or paid back at favorable
terms. The deferred loan idea is presented to the council for concept review and direction along
with the request for assistance to'purchase land for a new store. The existing Simonet's
downtown store is not a contributing parcel in the scattered site redevelopment district so no TIF
will be generated from the improvement. TIF funds would have to be found from other projects
to assist with the rehabilitation.
Recommendation
Consideration of TIF assistance request to:
1. Assist with land purchase in Stillwater West Business Park ($372,153 requested $75,000
available based on TIF policy)
2. Assistance for building, repair and store front renovation through a deferred loan
$200,000
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6. Reduce special assessment and write down land costs.
FUNDING APPROACH
The preferred method of providing assistance for private projects is the 'p~
as you go" approach and the loan approach. "Pay as you gol/ does not involve
the issuance of bonds, and thus limits the City's financial exposure in these
uncertain times of State enabling legislation.
The loan approach involves the sale of tax increment bonds, and loaning the
proceeds to the developer which, in turn comes back to the City with interest.
The repayment funds would be placed in a development account to assist with
future development. This lessens the bond risk because there are two income
streams, tax increment and loan payments, that can be used to meet the bond
Obligation. Only in special unique situations where there is very significant
benefit to the community, will "up front" assistance be considered. A
combination of assistance techniques may be appropriate in Some situations.
The fOl1owing TIF allocation criteria will be used as a gUideline: (1) A
minimum of 50% of all new TIF proceeds shall be used in the Downtown
---
Redevelopment District to correct blighted conditions (2) New or expansion of
basic industrial development may receive TIF assistance according to the
Economic Development District requirements (maximum eight years of assistance)
(3) Other commercial office retail or service business may receive two and one
half years of 'pay as you go' assistance (50% of T1F proceeds for five years)
for land write down or special assessment reductions.
~
PRINCIPLES USED TO REVIEW AND NEGOTIATE TIF DEVELOPMENT CONTRACTS
1. To limit public financial assistance to a project to the minimum amount
necessary and assure the successful accomplishment of the project.
2. To keep the payback period for tax increment bonds and loans to the
shortest term Possible.
6
. MEMORANDUM
TO: Mayor and City Council
FR: Steve Russell, Community Development Director
DA: August 11, 1994
RE: REQUEST FOR TIF ASSISTANCE FROM SIMONET FURNITURE
The city has received a preapplication request from Simonet Furniture for TIF assistance to
purchase land in the industrial park for a new retail facility. They are also interested in finding
out what city assistance is available in the downtown to renovate and facilitate their existing
store.
It is recommended for the city council to set a workshop to discuss the request as it relates to city
TIF policy.
Recommendation:
Set workshop date to review request for TIF assistance.
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ADDENDUM
1.
Map showing site (attached)
2. General description of project:
The project is the purchase ofland and construction of25,000 square foot retail furniture
store at the location shown on the map at the comer of Washington Avenue and Curve
Crest Blvd.
3. The site is designated Business Park Office in the West Stillwater Business Park Plan. A
Retail use requires a special use permit.
4. The TIF assistance as requested to pay for land and site related improvement costs as
follows and related 184,653, land development $187,500, total $372,153.
5. The project would result in the relocation of the Simonet Furniture and Carpet Store from
the downtown to the Stillwater West Business Park. It is felt that this is a better site for
the long-term future of the business. It is estimated that the improvement value of the
property will be $1,250,000.
6. The developer/owner is Simonet Furniture, a long-term business in the community.
7.
The owner would like to know what city assistance is available to renovate and upgrade
the downtown store besides the TIF assistance above for a new store location.
--to
6/17/94
BuildinF{
1. 1 Retai 1
1.2 Office
1.3 Toilets (2)
1.4 Storage
1.5 Int. Display Area
1.
1.6
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SIMONET FURNITURE
PRELIMINARY COSTS
Page -1-
s.f.
29,328
600
72
5,000
45.00
80.00
250.00
30.00
.:;. .5:'0 () 0
Subtotal Bldg. Size =~,e~ I
Add for loading dock
(10'-0" x 20'-0")
Total S.F.:
TOTAL BLDG. COST:
2.
Land Development Costs
Architectural Costs
3.
4.
Land Costs
4.1 Land
4.2 'Sales Commission
4.3 Assessments
5.
Misc.
5.1
5.2
5.3
5.4
5.5
5.6
200 30.00
-z. S'i J..D Q
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(45.22/sf)
75,000
2.50
1,791,760 X 5-1/4%
75,000
2.25
Costs
Soil Tests
Title Costs
Mortgage Registration Fees
Legal & Accounting Fees
Survey (By Seller)
Bldg. Risk Insurance
6.
Interim Financing Costs
6.1 Deduct 20% equity -
6.2 Divide by 2
6.3 8% - 6 mos.
7.
Contingency.
TOTAL PROJECT COST:
Subtotal:
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( 414,016)
1.658 J 86411~1.f,1f',_
2 '2.~ 4\-
-e28, ei32 $"47 I'J ~a~ H~~..
# I (, ~'t.. i I r
Subtotal: 2,1 J,2~1-
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1'05,
(62.73/sf)
6/17/94
PRELIMINARY
1,319,760
48,000
18,000
150,000
50,000
6,000
I; J )DI?,fJC
1,5Ql,160
187,500
94,067
169,894.
5,100
9,659
5,000
600
3,000
2,000
1,500
'2,070 I oao
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CITY OF STILLWATER
PRE-APPLICATION
TAX INCREMENT FINANCING ASSISTANCE
.
Legal name of applicant: ~/md~ ~r/1IIu,.<.; ~C4,,/~r ~, r-iV'~
Address: ~dI ~ 1tA4;' 71'
Telephone number: 7'11- LIfO
Name of contact person: ~~ ~~~~~
REQUESTED INFORMATION
Addendums shall be attached hereto addressing in detail the following:
1. A map showing the exact boundaries of proposed development.
2. Give a general description of the project including: size and
location of building(s); business type or use; traffic
information including parking, projected vehicle counts and traffic
flow; timing of the project; other pertinent information.
3. The existing Comprehensive Plan Land Use designation and zoning of
the property. Include a statement as to how the proposed development
will conform to the land use designation and how the property will be
zoned. Explain any discrepancies between the proposed development and
the existing land use designation and zoning.
.
4. A statement identifying the public improvements requested to be
financed and why the costs of the improvement cannot be paid by the
developer.
5. A statement identifying the public benefits of the proposal including
estimated increase in property valuation, new jobs to be created and
other community assets.
6. A written perspective of the developers company or corporation,
principals, history and past projects.
Applicant understands and agrees that the information contained in this
application, and the information contained in items above, is intended for use
by the City of Stillwater, its officers, employees, and agents in connection
with the City's consideration of pOSSible tax increment bond financing for
applicant's project; however, the City gives no assurance that this
information may not be disclosed, in whol t,/to;Persons other than
City's officials, employees
SIGNATURE
.1
Applicant's
.
.
.
MEMORANDUM
TO:
Mayor and City Council
.f2-/
FR:
Steve Russell, Community Development Director
DA: November 9,1994
RE: LETTER REGARDING TIF ASSISTANCE FROM SIMONET'S FURNITURE
AND CARPET
The attached responsewas received from Simonet Furniture regarding TIF assistance. Staffwill
continue to work with Simonet's on their proposal.
Action Required
For information only
iimP~t
FURNITURE AND CARPET COMPANY
~
SINCE 1864
301 South Main Street
Stillwater, MN 550ai
(612) 439-2110 FAX (612) 439-2112
November 7, 1994
Mr. Steve Russell
Community Development Director
216 No. 4th St.
Stillwater, MN 55082
Dear Steve:
In response to your letter.dated September 7, 1994 we are
interested inTIF Assistance paragraph one, #1. Land purchase
in business park, write down assistance.
I will be calling you as soon as we have our business plan,
and plans for the building.
Please thank the Mayor and Counc i 1 member s for a 11 the i r
cooperation in this matter.
I appreciate all your
help, Steve. .~~
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September 7, 1994
Mr. Jim 0' Brien
Simonet Furniture and Carpet Company, Inc.
301 South Main Street
Stillwater, MN 55082
Dear Jim:
Yesterday afternoon the city council acted on your request for TIF assistance. The action they
took includes the following:
1. Land purchase in Stillwater Business Park - provide 5 years of 50 percent of the TIF that
would be generated from the project. This would result in approximately $15,000 being
provided to you over a 5-year period or $75 - 95,000.
2.
Renovation of downtown store - the council agreed to conceptually provide a $200,000
deferred or low interest loan.
Because neither the Stillwater West Business Park site or downtown store site are contributing
TIF parcels, establishment of a new TIF district would be required to provide TIF assistance.
The council indicated that they would be willing to provide either land "write down" assistance
or building renovation assistance.
If you have any questions on the council action or have specific questions regarding city
assistance, give me a call.
Sincerely,
~~
Steve Russell
Community Development Director
CITY HALL: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612.439-6121
CITY OF STILLWATER
TAX INCREMENT FINANCING POLICY
Purpose:
The purpose of this policy is to describe the city's goals and objectives for the use of tax
increment financing proposals including requirements, review criteria, eligible activities and
funding approach.
Goals and Objectives:
The goal for the City of Stillwater is to encourage and provide for the revitalization of the city
through the development or redevelopment of existing and new commercial, industrial and
residential areas, to increase jobs, strengthen the local tax base and to assist in the provision of a
variety of affordable housing opportunities for city residents.
Objectives:
1. Create a desirable and unique character through compatible land use and quality design in
new and redeveloped building.
2. Stabilize and strengthen the local property tax base.
3. Increase job opportunities and city residents.
4. Eliminate blight and substandard conditions that impede the development potential and
economic health of the downtown area and other redevelopment district areas.
5. Preserve historically significant structure to reuse in viable commercial, industrial or
residential activities.
6. Encourage local business expansion.
7. Promote the development of certain areas and properties consistent with the city
comprehensive plan, downtown plan and special area plans.
8. Retain and attract stable industries which provide significant employment and tax base.
Procedure:
The following process lists the steps the city will follow in reviewing TIF assistance requests:
1
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1. The applicant shall present the general development concept and discuss the project with the
community development director.
2. A written request shall be submitted to the community development director's office with the
information described below along with the attached tax increment financing preapplication,
preliminary agreement and deposit.
3. The request will be reviewed internally by staff and consultants, as appropriate. Staffwill
address completeness of preapplication and generally evaluate the project using the TIF
requirements and review criteria.
4. The application shall be placed on the city council agenda. The developer shall make a
formal presentation and staff report presented.
5. If the city council preliminary review is positive, a full application shall be filed. A complete
study ofthe project will begin, including financial and market analysis.
6. Concurrent with staff project review and analysis, the developer shall begin city planning
permit review.
7. Upon completion of the staffs review and analysis and the planning commission permit
recommendation, the reports shall be forwarded to the city council for decision.
8. If the reports are satisfactory to the council, the council may authorize staff to commence
negotiations on a development contract to make any modification to the development
program for the development district and tax increment financing plan and to follow the
statutory procedures for notification to Washington county and the school district. All public
hearings, zoning, environmental review requirements and other normal municipal procedures
shall be met.
9. If the proposal and all necessary reviews are approved, the applicant shall enter into a
detailed development and assessment agreement with the city. The agreement shall include
suitable collateralized guarantees, a minimum assessed value for the project, an equity
participation agreement as appropriate and guarantees that the tax increments will begin to be
received on a certain date, the amount of security required will be based on the city's
assessment of the risk of the project.
General Requirements for Proposal:
1. Public benefit of assistance must be clearly demonstrated. It must be financially
demonstrated that the project will not take place without tax increment assistance. All
proposals requesting TIF assistance and that, but for the assistance the project would not go
forward or would locate in a different area.
2
2. Developers must provide full.disclosure of project financial and market information so that
the city can have the information verified and reviewed by a qualified expert.
.
3. All projects requesting tax increment assistance shall be of the highest quality of design
including brick or masonry materials exhibiting a distinctive non-generic style, extensive
landscaping, underground irrigation system, screened service and utility areas and subdued
exterior lighting and signage.
4. The valuation of built improvements for the proposed project shall be at least $600,000 and
offer at least four hundred (400) hours per week of employment opportunity.
5, All proposals shall be located in the development district.
6. Construction for all assisted proposals must start within one year of planning permit approval
and be completed within two years. (For extraordinary reasons, this may be extended by the
city council.)
7. Assisted sites shall not be landed banked for future use but developed at the time of
assistance.
8. TIF proposals shall not be speculative industrial, commercial and office projects. (In general,
speculative projects are defined as those projects which have lease agreements for less than
70 percent (70%) of the available leased space.)
.
9. TIF assistance will not be used in projects that involve excess lands and/or higher than
market property price.
10. The developer shall retain ownership of the project at least two years from the date of
completion to stabilize occupancy, establish project management and begin repayment of
TIF.
Review Criteria
1. Projects shall leverage the maximum private investment possible. Generally, they should
achieve an 8 to 1 private to public ratio. Less ratios may be acceptable where an
overwhelming public purpose is served.
2. The project must be consistent with the comprehensive plan, downtown plan', special area
plans, zoning ordinance requirements and design guidelines.
3. Any developer requesting city assistance must be able to demonstrate past successful general
development capability as well as specific capability in the type and size of development
proposed.
3
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4. Development proposals shall create or retain a significant number of jobs with special
priority given to primary wage earner full-time positions.
5. Proposals shall optimize potential of the site.
6. TIF funding will not be provided to those projects that fail to meet good public policy criteria
as determined by the council, including: poor project quality; projects that are not in accord
with the comprehensive plan, zoning, redevelopment plans and city policies; projects that
provide no significant improvement to surrounding land uses, the neighborhood, and/or the
city; projects that do not provide a significant increase in tax base; projects that do not have a
significant new, or retained, employment; projects that do not meet financial feasibility
criteria established by the city; and projects that do not provide the highest and best desired
use for the property.
Eligible Uses of Tax Increment Assistance
1. Acquire land or building space which is vacant, unused, under used or inappropriately used.
2. Provide for the financing and construction of public improvements; i.e., water, sanitary sewer
and storm sewer lines, roads and drainage.
3. Provide for site preparation; i.e., grading, soil correction, cliff dewatering, landscaping or
drainage improvements for private development.
4. Enhance building design and site landscaping.
5. Provide adequate business and shopper parking.
6. Reduce special assessment and write down land costs.
Funding Approach
The preferred method of providing assistance for private projects is the "pay as you go" approach
and the loan approach. "Pay as you go" does not involve the issuance of bonds and thus limits
the city's financial exposure in these uncertain times of state enabling legislation.
The loan approach involves the sale of tax increment bonds and loaning the proceeds to the
developer which in turn comes back to the city with interest. The repayment funds would be
placed in a development account to assist with future development. This lessens the bond risk
because there are two income streams, tax increment and loan payments, that can be used to meet
the bond obligation. Only in special unique situations where there is very significant benefit to
the community, will "up front" assistance be considered. A combination of assistance techniques
may be appropriate in some situations.
4
. The following TIF allocation criteria will be used as a guideline: (1) A minimum of 50 percent
(50%) of all new TIF proceeds shall be used in the downtown redevelopment district to correct
blighted conditions (2) new or expansion of basic industrial development may receive TIF
assistance according to the economic development district requirements (maximum eight (8)
years of assistance) (3) other commercial office, retail or service business may receive 2-1/2
years of "pay as you go" assistance (50 percent (50%) ofTIF proceeds for five years) for land
write down or special assessment reduction.
Principles Used to Review and Negotiate TIF Development Contracts
1. To limit public financial assistance to a project to the minimum amount necessary and assure
the successful accomplishment of the project.
2. To keep the payback period for tax increment bonds and loans to the shortest term possible.
3. To provide tax increment assistance only to those projects which general sufficient increment
to cover debt service.
4. To provide the greatest security possible to protect the city's investment in the project.
5. To recapture the public investment to the maximum extent possible through equity
participation in the project or to treat TIF assistance as a second mortgage with fixed
payments.
6. To assist only projects that will not result in significant negative environmental impacts on
the city.
7. TIF assistance will not be used to give a competitive financial advantage over similar projects
in the area.
5
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,,~NDERSEN - CPC
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TEL:612-430-5485
Mar 07'95
16:42 No.01? P.02
AGREEMENT
This Agreement ts lIlide the 7th day ot March, 1m, betweeu The Stillwater Area Otamber of
Commerce. 423 South Main Street. StUlwater, Minnesota ("Old. Chamberlt) aDd The City of Stillwater
Otamb<< of Comm$t'Ce, 116 East Chestnut Street, Stillwater, Minneeota (-New Chambcr").
Repr~em:atives of the Old and tho New Clwnben met aD Monday. the 6th of March, 1995 at
4:00 p.m. at the FiQtar naJJk in dowutown Sttllwater to dile-un ICtal at CODUav*tSY botwetl1 che two
oraanizatlon$.
The parties reached agreement on the fol1owinj matters:
1. .T'1at the Old and the New Chambera wo1lldjointly request thrtthe CityofStillwatel'wue
a pennlt for the RivertoWD Art Festival and Fair to the Old Chamber and that the City issue & permit to
the New Chamber tor th. Pall Colors Art Ftarlval.
2. n... ~ 01~ Chuub. wOl be r~puWllbh, rur mql~ ull prunwtlq met IUverwwn AIL
Pestival and Pair and they wlll be entitled to any proceeds or profits resulting from the event.
3. That the New Chamber will be mpODaibJe for arran,m, and promotinJ the Fall Colors
Art Festival ~ they will be entitle4 to any P[o~ or profltl resultiDl from the event,
4. Tbat the Old Chamber and the New Chamber promise to cooperate with each other in
the pl'omCltiOI1 and mana,omcm of thQsc two fcstivala and to plod" the boat oM;.. of tach of cheir
organizations fl)r'tho beoefit of ~ festival bem, promoted and manaaed by the other.
S. That the Old Chamber and the New Chamber wDl continue discussions on the
responsibility and manaaement of Music on the Waterfront events and pledje themsolves to a workable
method for handlin. thes. events in a timely manner .0 that adequate promotJonal effort! can be made
before the Summer leason.
6. That both organizations pledge to meet and conter with re,ard to all outstandina1ssuOl
bClWoon the two oC,81w:auoos.
1. 'l'bis Aareomont can be siped 1n COUDterpllU.
8. That the next Gheduled meeting of this Jolm committee will be held at 4:00 p.m. on
Monday. the 3td nf Al'tU. t 99~ In the otflcea of the 'FlrRtat BAl\k.
IN wrrNESS WHEREOf. thfa 7th day of Match, 1995.
STILLW ATER AREA CHAMBER
OP COMMERCE
CITY OF STll..LW ATER CHAMBER
OFCOMMBRCE
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AGREEMENT
This A,reement is made the 7th day of March, 1995, between The StUlwatet Atea Chamber of
Commerce, 423 South Main Street, Stillwater, Minnesota ("Old Chamber") aDd The City of Stillwater
Chambet of Commerce, 116 East Chestnut Street, Stillwater, Minnesota ("New Chamber"),
Representatives of the Old and the New Chambers met on Monday, the 6th of March, 1995 at
4:00 p.m. at the Pilstal' Bank in downtown Stillwater to discuss areas of controversy between the two
orlanizations .
Tho parties reached Ilreement on the followlna matters:
1. . That the Old and the New Chambers would jointly request that the City ot Stillwater issue
a permIt for the Rivertown An Festival and FaIr to the Old Chamber and that the City issue a permIt to
the New Chamber for the Fall Colors An Festival. '
2. That the Old Chambtr wllI be responsible for manlml and promodn, the Rivertown Art
Festival and Fair and they wlll be entitled to any proceeds or profits resulting from the event.
3. That the New Chamber will be responsible for arranlm, and promo tin, the Fall Colors
Art Festival and they will be entitled to any proceeds or profits resulting from the event.
4. That the Old Chamber and the New Chamber promise to cooperate with each other In
the promotion and management of these two festivals and to pleda' the best offices of each of their
orianizations for the benefit of the festival being promoted and manaacd by the other.
S. That the Old Chamber and the New Chamber will continue discussions on the
responsibility and management of Music On the Waterfront events and pled,. themselves to a workable
method for handling these events in a timely manner so that ade<luate promotional efforts can be made
before the Summer season.
6. That both orianizatlons pledge to meet and confer with relard to all ouutandlnslssues
between the two organizations.
7. This Agreement can be signed in counterparts.
8. That the next scheduled meetini of Chis joint committee will be held at 4:00 p.m. on
Monday, the 3rd of April, 1995 in the offices of the Firstar Bank.
IN WITNESS WHEREOF, this 7th day of March, 1995.
STILLWATER AREA CHAMBER
OF COMMERCE
CITY OF STILLW A TEa CHAMBER
OF COMMERCE
/.-~._). /
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David PetetlOn, Iu
By
Shawn Draper, Its President
.
.
.
:~:;~:" ..~"'~
MAGNUSON LAW FIRl\1
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER. MN 55082
TELEPHOl'E: (6\2) 439-9464. TELECOPIER: (612) 439-564\
DAVID T. MAGNUSON
MATTHEW A. STAEHLING
LEGAL ASSISTA:-O'TS:
MELODlE ARVOLD
REBECCA ERICKSON
'March 1, 1995
Shawn Draper
President
Stillwater Area Chamber of Commerce
423 S. Main St.
Stillwater, MN 55082
David Peterson
President
City of Stillwater Chamber of Commerce
Water Music
116 E. Chestnut St.
Stillwater, MN 55082
Re: Rivertown Art Festival and Fall Colors Art Festival Permits
Dear Shawn and David:
This letter is to let both of you know that at its regular meeting scheduled for 7:00 p.m. on March 7,
1995, the Stillwater City Council will discuss whether the permits issued to the Stillwater Area Chamber
of Commerce for the Rivertown Art Festival and the Fall Colors Art Festival should be revoked.
It is my understanding that both of you are already aware that one of the City Council members asked
that this be put on the agenda for the meeting on the 7th, so this should come as no surprise to either of
you. It makes sense, however, that the two of you get together and forge an agreement that would settle
and compromise all of the outstanding issues between your two organizations. It does not help the
community to have this kind of squabbling going on between two organizations that should have a
common goal. Please see what you can do to work together.
Yours very trol y,
D~
David T. Magnuson
DTM:rbe
cc: Nile Kriesel
/'
. 0\'1')
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City of Stillwater Chamber of Commerce
Box 516, Stillwater, Mn., 55082
439-400 1
(formerly the Downtown Council)
.
CONCERNING THE SPRING ART FAIR AND MUSIC ON THE WATERFRONT
We wish to reserve Lowell Park for the Spring Art Fair on the third full weekend in May
(May 20-21). We also wish to reserve Lowell Park on the six Wednesday evenings after July
4th for Music on the Water Front.
A BRIEF HISTORY: The Spring Art Fair was started by Cy Turnblad of Tamarack
Gallery in 1985. He expressed an interest in having the area chamber take on the event but
they turned him down. He then approached the Downtown Business Council who accepted the
challenge and have sponsored it even since, bringing it with them when they rejoined the area
chamber. The Downtown Council has always chaired the event, run the event and supplied
volunteers for the spring art fair. While still allowed to be part of the area chamber, we
shared revenue with the area chamber and shared work on the Fall Colors Art Fair.
Music on the Waterfront was first suggested by Lynn Bertalmie in 1991. She asked the
Downtown Council to sponsor the event, which the council did. The Downtown Council
supplied all necessary volunteers and technical help, booking the acts, setting up the stage,
etc... The council even went so far as to buy a portable stage specifically for this event, which
they loan to other non-profit organizations in the area as needed.
Unfortunately, the Stillwater Area Chamber unilaterally severed its relations with the
Downtown Council, as the same time laying claim to the council I s fmancial assets and the
rights to produce the events of concern.
.
TO DATE: The Stillwater business community realizing the need for a Stillwater based
organization to "serve, enrich, and promote the greater Stillwater business and residential
community" .. . (Goals statement of the City of Stillwater Chamber of Commerce)... formed
and chartered the City of Stillwater Chamber of Commerce on January 9,1995. With full
support of the old Downtown Council, the new organization took on the rights and
responsibilities of the former organization at that time.
The first official business get together drew over 130 Stillwater business owners. The City
Chamber had 42 charter members as of January 18,1995 (this does not include the five charter
members of the Stillwater City Council).
POINTS TO CONSIDER: We are asking to continue events which we started, organized, and
on a volunteer basis ran the events. All that has changed is the name of the organization the
faces are the same. We believe that it has been clearly shown that the Downtown council was
capable and responsible in the past for handling both events. The new City of Stillwater
Chamber of Commerce now has an even larger volunteer base than before.
In all candor, our sister organization (the Area Chamber) might be able to put on an art
fair. There is good reason to believe however that the same may not be true of Music on the
Waterfront. Booking bands, running sound equipment, and attracting volunteers necessary to
.
ue
.
.
.
put on such an event for six weeks running is not the kind of thing just anyone can do. It
would be a pity to see such a wonderful "thank you to our neighbors" be lost forever.
The other question is, "Who do you want running our local events?" When the area
chamber disassociated itself from the Downtown Council, it cut its ties to much of the local
Stillwater business community and its support. In one swift move the area chamber really did
become an area chamber first and foremost with sole area concerns. If they choose not be part
of the local scene then why must they control of the events. The area part of Summerset,
Afton, Bayport, etc., therefore, let them have their events in those communities. It makes no
more sense for them to "OWN" our art fairs and music events than for them to claim
ownership of the Afton or Bayport art fairs.
As mentioned last month at this meeting, the City of Stillwater Chamber of Commerce
wants to give a scholarship to a Stillwater senior in the area of visual art. This group also has
started a fund for the improvement of Lowell Park because every little bit helps and we want
to be part of the positive movement in our hometown.
We do apologize for the inconvenience this dilemma may have caused this committee.
We do wish to resolve this and get on with a new, positive attitude in our hometown too. We
can all agree that these Stillwater events should and must take place. We would of course,
prefer these events be given to the people who have always conducted the events (the name
has changed but the faces are the same). Because of the necessary time to properly organize
these events, we need a commitment from this group. May we propose that if this group is
not comfortable with the dilemma, the decision be given to the City Council for the fmal vote.
We thank you again for your consideration and concern.
Sincerely,
James Laskin, Gov. Relations
J. P. Laskin Co.
430-5712
Tracy Mazanec
Tamarack Galleryg439-9393
Katie Holdorph
Country Classics of Stillwater
439-0166
t0c 11
To: City of Stillwater Park Board Commissioners
From: Stillwater Downtown Council
.
As concerned residents, business owners, chairmen of respective committees, and members of
the soon to be City of Stillwater Chamber of Commerce, we are asking for the rights to use
Lowell Park for the following dates: the third full weekend in May (May 20-21) for the Art in the
Park; the first full weekend in October (October 7-8) for the Fall Colors Art and Craft Show. We
also request the six Wednesday evenings after the 4th of July for Music on the Waterfront. We
want to preserve, protect, and project the quality of life in Stillwater just as you swore to when
accepting a position on the Park Board.
The spring Art in the Park was started fifteen years ago by the Stillwater business owner of
Tamarack Gallery, Cy Tumblad. We wish to continue this event which was dropped by the
present chamber when the downtown businesses did not chair the event. We are the community
and want to give back to Stillwater neighbors by continuing these events. We have in the past
wanted to and can now implement a scholarship plan to give a Stillwater graduate each spring
and donate as much as $1,000.00 or 10% of the profits. This will possible with the continuation
of the events.
Remember last summer when the John Phillips Sousa Band played in Pioneer Park? Your
friends and neighbors were there, the music was wonderful and those fireworks at the end were
fantastic....the perfect evening. You enjoyed a FREE concert in your community. But it would
not have even happened without the businesses starting it all, chairing the event and working all
evening to make it happen. While we cannot do this event without help from foundations and
other businesses, we also cannot do it without your support. Make sure these events and more
preserve the quality oflife in Stillwater. We want your support in allowing the City of Stillwater
Commerce (formerly Downtown Council) to host these events....see you there neighbor.
.
Respectfully submitted,
Tracy Mazanec, Owner Tamarack Gallery, Stillwater resident; Chairman of 1992-1994 Art in the
Park and Fall Colors Art; and Member of the St. Criox Valley Arts Council.
Katie Holdorph, Owner Country Classic of Stillwater; Stillwater resident; Parking
Commissioner; and member of 1992-1993 Art in the Park and Fall Colors Art.
.
.
.
.
r illwater
~ --- -=: ~
---~- -
THE BIRTHPLACE OF MINNESOTA i)
January 25, 1995
(~. -,' ..~"'.!
Mr. Shawn Draper, President"'" .
Stillwater Area Chamber of Commerce
423 South Main Street
Stillwater, MN 55082
. . .
I :
Mr. Dave Peterson, President
City of Stillwater Chamber of Commerce
Water Music
116 East Chestnut Street
Stillwater, MN 55082
.
RE: Rivertown Art Festival and Fall Colors Art Festival
Dear Mr. Draper and Mr. Peterson:
The Stillwater City Council will be holding a special meeting at 7 p.m. on Tuesday, January
31, 1995. One of the items to be discussed is the possible reconsideration of the issuance of
permits for the Rivertown Art Festival and the Fall Colors Art Festival.
Your attendance and input at this meeting would assist the Council in the resolution of this
issue. If you have any questions or need further information, please contact City Coordinator
Nile Kriesel at 439-6121.
Sincerely,
"
ryeJ- ~
Morli \Veldon
City Clerk
CITY HALL: 216 NORTH FOURTH STILLWATER. MlmlESOTA 55082 PHONE: 612-439-6121
Contrac~ for Exclusive Use of
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THE SlaTHPLACE OF MINNESOTA i)
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Na~e or Or~anization ~~__L ~
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Purpose or AC~1V1ty 0 e e 1n par~ s
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park(s) .
Dates to be Used
hours
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I In return for the exclusive use of the park(s) above named and the right to sublease spaces
within the park(s), the undersigned hereby agrees to the following stipulations:
1. Damage deposit and users fee in the amount or $500 to be paid at the
signing of this contract (deposit of $100 to be refunded in whole
or in part, depending on amount or damage, if any"as determined by
the Parks Superintendent). The lessee shall be responsible for any
damage that covered by deposit.
2. Lessee shall furnish proof of liability insurance coverage in the
amount of at least $600,000 (statutory lL~it) naming the City as
additional insured. ·
3.
Lessee shall furnish du..-..psters or roll-off boxes in sufficient
quantity to contain the accumulation of trash generated by the
'event (s) and shall see that all trash is picked up daily and
deposited in dumpsters, including the emptying of park trash
receptacles.
.
~. Lessee shall furnish portable restrooms (at least four) to augment
the existing f acili ties. Note: In the case of Lowell Park the
existing restroom facility shall be closed and the City shall furnish
four portable units instead.
5. Lessee shall confer with the Chief of police as to the advisability
of closing the Levee Road (Lowell Park) ano. shall hire any security
personnel the police Chief requires.
6. This contract shall not be construed to affect the responsibility
or liability of any party, nor shall the City be held as assuming
any such liability by persons or firms using the park(s).
~ -. .~----
Superln~s~ce~t or Parks
Ler-S\
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City of S~illwater
/- y- 95
Ca'Ce
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CITY H)'LL: 216 ~lORTH FOU?T:-i ST!LLVlATEP.. MI~:tJESIj;A :.~082 PHmIE: 6~2.439.6121
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THE 61i1THPlACE OF MINNESOTA I)
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to be held in pa::.-k( s) ~(/L:f'
Contract fer Exclusive Use of
Name of O::.-sanization
Dates to be Used
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Purpose 0::'- Activity
In ret~::.-~ fo::.- the exclusive use or tte park(s) above named and the right to sublease spaces
within the park(s), the undersigned hereby agrees to the fo~lowing stipulations:
1.
2.
.3.
Damage deposit and users fee in the amount of $500 to be paid at the
signing or this contract (deposit of $100 to be refunded in whole
or in part, depending en amount of damage, if any, as determined by
the Parks Superintendent). The lessee shall be responsible for any
damage that covered by deposit.
Lessee shall furnish preof of liability insurance coverage in the
amount of at least $600,000 (statutory limit) naming the City as
additional insured.
Lessee shall furnish dllillpsters or roll-off boxes in sufficient
quantity to contain the accumulation of trash generated by the
event (s) and shall see that all trash is picked up daily and
'deposited in dumpsters, including the emptying of park trash
receptacles.
~.
Lessee shall furnish portable restrooms (at least four) to augment
the existing facilities. .Note: In the case of Lowell Park the
existing restroom facility shall be closed and the City shall furnish
four portable units instead.
s.
Lessee shall confer with the Chief of Police as to the advisability
of closing the Levee Road (Lowell Park) and shall hire any security
personnel the police Chief requires.
6.
This contract shall not be construed to affect the responsibility
or liability of any party, nor shall the City be held as assuming
any such liability by persons or firms using the park(s).
L~
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City of S~illwater
Superi~te~c~nt or Parks
.~-V-95
Date
Date
CITY HALL: 216 NORTH FOURT:-i STILLWATER. MINNESOTA 55082 PHmIE: 612.439.6121
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THE BIRTHPLACE Of MINNESOTA ~
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REQUEST fOR INSTALLAT\ON OF BANNER
APPLICANT
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ORGANIZATION
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o For Profit
ADDRESS t./d--.3.s (IJ ~ Sf-
TELEPHONE tl ,1 9 93 9 ()
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ACTIVI1Y BEING PROMOTED BY PROPOSED BANNERS:
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BANNER LOCATIONS REQUESTED:
--"'I 0 Main Street at Olive Street (Mad Capper)*
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~ 121 North Main Street - 100 Block (Kolliners)*
0 Chestnut Street at UnionP-Jley (firstar Bank)
6.
*MnDQT APPROVAL REQUIRED fOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: So~r !S".-'{)c:;(- d- \
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INSTALLATION ~E~(~~n-:~haritable Organizations Exemp~from fee'
o $40.00 - Make check payable to City of Stili'water
7.
FOR OFFICE USE ONLY
G"" .City .
D. MnDOT
o Fee Paid
Date: 1 / 3/1 {~
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Date:
(Required for Main Street Locations)
Date:
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STILLWATER FIRE DEPT, P.,ND MnOOT REQUIREMENTS ATIACHED
.
CITY HALL: 216 NORTH FOURTH STILL'NATER. MINNESOTA 55082 PHmlE: 612.439.6121
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REOUEST FOR INSTALLATION OF BANNER
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APPLICANT '\../ JJ 1 0 !iu./~
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ORGANIZATION .:JJ llli :'-', 4.-
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TELEPHONE l/3 <9 ~37 ()
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ACTIVITY BEIN~OM~TED BY PRO:.OSED BAN~Er:.S:
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BANNER LOCATIONS REQUESTED:
5.
1. 0 Main Street at Olive Street (Mad Capper)*
~ North ~~ain Street -.100 Block (Kolliners)*
o Chestnut Street at Union Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6, DATES TO BE DISPLAYED: /].~~ /~/ / I -:;2 /
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7. INSTALLATION FEE ~arita~{e Organizations Exempt from Fee)
o $40.00 - Make check payable to City of Stil!'water
FOR OFFICE USE ONLY
~,.City
o MnDOT
o Fee Paid
Date:
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Date:
(Required for Main Street-Locations)
Date:
STILLWATER FIRE DEPT. AND MnDOT REOUIREMENTS ATTACHED
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612.439.6121
. ._-----------~-------------------------------~-----------~--------------------------------------.
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Memorandum
To: Christine White
From: Morli Weldon, City Clerk
Date: November 17, 1994
Subject: Banner and Park Reservation Forms
Enclosed are the forms you requested for banners and park
reservations for the 1995 Art in the Park events. If you need
additional information regarding the parks, please contact Tim
Thomsen at 439-4561. For informat}on or questions'regarding
banners, please contact me at 439-6121.
.
.
~ MEMORANDUM
TO: Mayor and Council
FROM: City Coordinator
SUBJECT: Emerging Communications Act
DATE: March 2, 1995
.
Accompanying this memo is a Resolution supporting passage of the "Minnesota Emerging
Communications Services Act of 199511. This bill (S.F .568) would help cities maintain authority to:
* Require providers to obtain permits and apply minimum standards for the use of the
Right-of-way in constructing and operating facilities within the city limits;
* Prohibit "redlining" and uphold nondiscrimination standards in providing services within
the city;
* Support community access services;
* Design the local infrastructure to meet local communications and information needs so that
a reserved portion of the capacity will be set aside and delivered on a city/school district
basis as determined by the local authorities; and
* Allow cities to receive compensation for the use of public right-of -way and public property
In short the legislation would provide cities with an opportunity to use the communications systems
to their advantage and to be compensated for use of public property. Therefore, I would strongly
recommend the adoption of the resolution.
'1/~
i.
i I I';' I
RESOLUTION NO. 95-
RESOLUTION SUPPORTING PASSAGE OF THE
"MINNESOTA EMERGING COMMUNICATIONS SERVICES ACT OF 1995"
WHEREAS, the City of Stillwater is responsible for monitoring the operation and activities of cable
communications in the City, and
WHEREAS, the City provides coordination of administration and enforcement of the cable franchise;
promotes the development of locally produced cable television programming; and conducts such other activities
to ensure equitable and reasonable rates and service levels for the citizen of City, and
WHEREAS, it is the intent of the cable franchise to ensure the development and continued operation of
a cable communications system so that the City may achieve better utilization and improvement of public
services and contribute significantly to the communication needs of its residents, and
WHEREAS, in pursuit ofthese goals the City has granted to private interests the use of Public Property
and Public Right-of-Way.
NOW, THEREFORE, at a regular meeting of the Stillwater City Council dated March 7, 1995, the City
endorses the "Minnesota Emerging Communications Services Act of 1995" and encourages its adoption by the
Minnesota State Legislature for the following reasons:
FINDINGS
1. Public Property and Public Rights-of-Way are valuable public assets and Local Authorities are entitled
to ensure that the public is benefited, compensated, protected and able to access and share in the use of
any Emerging Communications Services that makes use of those Public Rights-of-Way by a private for-
profit provider.
2. There is a wide range of Persons seeking to use Public Property and the Public Rights-of-Way to deliver
video, voice and data services and all such Persons should be treated similarly by State and Local
Authorities.
3. Existing state statutes do not adequately address these Emerging Communications Services.
4. Local Authorities are well equipped to analyze and implement the needs and interests of the local
citizen/consumer, and protect taxpayers' investment in Public Property and Public Rights-of-Way.
CONCLUSION
The City concludes that Local Authorities must have the authority to require Emerging Communications
Services utilizing Public Property and Public Rights-of-Way to:
1. Obtain permits and comply with minimum state standards and existing local standards for use of Public
Property and Public Rights-of-Way.
2. Prohibit redlining and uphold nondiscrimination standards.
3. Oversee the design of local communications infrastructure to ensure the meeting of community needs
which includes ensuring that a portion of the public capacity being delivered on a city, county and
school district specific basis as determined by Local Authorities.
4. Allow Local Authorities to receive compensation for use of Public Property and Public Rights-of-Way.
The City further concludes that existing local authority must be implemented with local permitting authority
which:
1.
2.
Enforce compliance with financial, technical, legal and connectivity standards.
Authorizes local collection of fees to compensate Local Authorities for both the use of and decrease in
the value of Public Property and Public Rights-of-Way as a result of the construction of anc occupancy
by Emerging Communications Services.
3. Assures delivery of Emerging Communications Services to Local Authorities and School Districts.
This Resolution passed and adopted by the City this 7th day of March, 1995.
MAYOR
ATIEST:
CIlY CLERK
.
.
.
.
.
.
Memorandum
To:
Mayor and Council
From:
Modi Weldon, City Clerk
Date:
March 3, 1995
Subject:
Permits to Consume in City Parks
As indicated on the attached, the Stillwater City Code prohibits consumption of intoxicating
and non-intoxicating liquor in Pioneer, Lowell, and Washington Parks. Consumption and
possession is permitted upon application and issuance of a Permit to Consume.
There is no prohibition or regulation relating to consumption or possession of intoxicating and
non-intoxicating liquor in the other City parks.
Recommendation:
Direct the City Attorney to draft an ordinance amending the City Code relating to
consumption and possession of intoxicating and non-intoxicating liquor in City Parks using
one of the following options:
1. Prohibit consumption and possession in all parks other than Pioneer, Lowell, and
Washington Parks, or
2. Bring all City Parks under the Permit to Consume process.
~ ""~"'~~'~'!I!~"'.-_ n
48.03 Subd. 1
(5) "Beach Premises" is that part of Lily Lake Park described as follows:
That area bounded on the South by the arena-beach house ,building; bounded
on the West and the East by chain link fences running North and South to
the water's edge and continuing into the water of Lily Lake by strings
of white floating logs; bounded on the North by a string of white painted
floating logs running East and West.
.
Subd. 2. POWER OPERATED WATERCRAFT. No person shall operate a power operated
watercraft on Lily Lake at any time.
Subd. 3. FLOTATION DEVICES. No person shall enter the waters of Lily Lake
from Lily Lake Park with a flotation device or use the same within the beach
premise for other than emergency purposes.
Subd. 4. ENTRY TO LILY LAKE. No person shall enter the waters on Lily Lake
from the shoreline of Lily Lake Park as previously described herein except
at places designated by signs constructed and erected as follows: Metal sign
plate, stating either "boat launching" or "swimming area", and erected on
standard channel steel sign posts.
Subd. 5. ALCOHOLIC BEVERAGES. No person shall conveyor consume any alcoholic
beverages upon the beach premises.
Subd. 6. HOURS OF USE OF BEACH PREMISES. No person shall be present upon the
beach premises or use beach equipment during hours when the beach premises are
not supervised by life guards or instructors employed for that purpose by the
City of Stillwater, or other authorized agency.
.
Subd. 7. PENALTY. Any person who violates any provision of this ordinance
shall upon conviction thereof be guilty of a misdemeanor.
48.04. PROHIBITING CONSUMPTION AND POSSESSION OF INTOXICATING LIQUOR AND
NON-INTOXICATING MALT LIQUOR IN PIONEER PARK.
Subdivision 1. No person shall consume upon, introduce upon, or have in his
possession upon the public park known as Pioneer Park and located upon Block
8 of the Original Town (now city) of Stillwater, any intoxicating liquor or
non-intoxicating malt liquor, 'as defined in Chapter 340 of the Statutes of
the State of Minnesota.
Subd. 2. The City Council may upon its own motion or upon application waive
prohibitions of the above section for specific occasions, groups or individuals.
Subd. 3. PENALTY. Any person violating the provisions of Section 1 of this
Ordinance shall be guilty of a misdemeanor.
48.05. PROHIBITING CONSUMPTION AND POSSESSION OF INTOXICATING LIQUOR AND
NON-INTOXICATING MALT LIQUOR IN LOWELL PARK AND WASHINGTON PARK AND
ESTABLISHING A CURFEW IN PARKS WITHIN THE CITY.
Subd. 1. No person sahll consume upon, introduce upon, or have in his
possession upon the public park, known as Lowell Park, or the public park,
known as Washington Park, any intoxicating liquor or non-intoxicating malt
liquor, as defined in Chapter 340 of the Statutes of the State of Minnesota.
.
2-12-80
.
.
.,
~>{:r
February 23. 1995
City of Stillwater
ATTN: Mr. Nile L. Kriesel
216 North Fourth Street
Stillwater. MN. 55082
RE: ORC Committee Appointment inquiry of Jan. 30. 1995
We respectfully request Junker Sanitation Service's
representative on the ORC committee to be:
Mr. Gary Funke
1605 West Pine Street
Stillwater. MN. 55082
439-0863
His appointment to become effective upon receipt
of this letter.
Thank you.
James L. Jun~~~
J //'/~
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--..-------- --
........1
"Your Garbologist"
James Junker. P,O. Box 246. Stillwater, MN 55082. 612-439-7135
. MEMORANDUM
.
I.
.-
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TO: City COlmcil
FROM: Mayor Kimble
SUBJECT: Formation of Ad Hoc Committee
To Study Access to INTERNET
DATE: March 3,1995
I would like to propose the formation of an ad hoc committee to study ways in which the City could
set up systems to access the "information highway" that is developing thru out the nation and the
world. My thoughts are that the City could determine how best to utilize INTERNET for its own
purpose/benefit and to also help residents do the same, 'Their is a myriad of uses of the information
highway. The ad hoc committee could help us determine the direction we should be going on this
technological wonder,
I will be prepared to discuss this further with you Tuesday night.
'/' ! c'~.
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~f7.-
03/02/95
11:40
CITY OF OAK PARK HEIGHTS ~ 6124390456
NO. 135
(;101
REVISED
FYI
.
03-01-'5
1995
MEETINGS/WORKSHOPS
CITY OF OAK PARK HEIGHTS
Monday, March 13 6:00 p.m. School Bond Presentation
7:00 p.m. Council Meeting
Wednesday, March 15 7:00 p.m. Proposed St. Croix River
Bridge EIB Presentation
Monday, March 20 6:30 p.m, Parks Commission Meeting
Monday, March 27 6:15 p.m. Sta.ff Reports
7:00 p.m. Council Meeting
Wednesday, March 29 7:00 p.m. Cable Commission Meeting
Monday, April 3 7:00 p.m. Design Review Workshop
Monday, April 10 5:00 p.m. Board of Review Meeting
. 7:00 p.m. Council Meeting
Monday, April 17 6:30 Parks Commission Meeting
p.m.
Monday, April 24 6:15 p.m. Staff Reports
7:00 p.m. Council Meeting
I.
1.
4:30
2.
3.
4:30
4.
5:00
5:10
6.
7.
8.
5:20
W ASIDNGTON COUNTY F Y::f"bo~
COUNTY BOARD AGENDA
MARCH 7, 1995, 4:30 P.M.
....NOTE CHANGE IN TlME & LOCATION...
..STIi FLOOR SOUTH CONFERENCE ROOM..
Mary Hauaar
Olatrict 2
Wally Abrahamaon
~Istrict 3/Chalnnan
Myra Pateraon
Olatrict 4
Dave Engatrom
Olatllct 5
ROLL CALL
CONSENT CALENDAR
PUBLIC WORKS DEPARTMENT - D. WISNIEWSKI, DIRECTOR
A. STAR TRAIL ASSOCIATION USE OF RAILROAD BED NORTH OF HUGO
B. DISCUSS PERMITS FOR COMMERCIAL FISHING AT POINT DOUGLAS
C. QUOTES TO ALLOW COMMERCIAL FISHING AT POINT DOUGLAS PARK
GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR
UPDATE ON LEGISLATIVE TAX PROPOSALS
DISCUSSION PROM THE AUDIENCE
mnvRS MAr SIWfE 'nlElR CONCERNS W111ITHE COUNIY BOARD OF COMMISS/ONE3tS ON ANY l1EM NOT ON THE AGENDA. THE CHAJR WIlL DIRECT
THE COUNIY ADMJN1S71IATOR TO PREPARE RESPONSES TO rOUR CONCE11NS. rou ARE ENCOlJRA.GED NOT TO BE REPE1TUOUS OF PREVIOUS SPLtKERS
AND TO UMT1' rOUR ADDRESS TO FIVE MINUTES.
COKKISSIONER REPORTS - COMMENTS - QUESTIONS
7ll1S PERIOD OF 11ME SHAIL BE USED Br THE COMMISS/ONE3tS TO REPOl(J' TO THE FUlL BCMRD ON COMMl17U AC17V111ES. MAKE COMM~ ON
MAllEHS OF INTEREST AND INFORMATION, OR 1WSE QUESTIONS TO THE STAFF. 7ll1S ACTION IS NOT lN1ENDED TO RESULT IN SUBSTANTIVE
BCMRD ACTION DURING 7ll1S 11ME. ANY ACTION NECESS.4Rr BECAVSE OF DISCUSSION WIlL BE SCHEDULED FOR A FV7VRE BCMRD MEETING.
BOARD CORRESPONDENCE
ADJOURN
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Date
March' 7
March 7
March 8
arch 9
ch 9
MEE!rING NO!rICES
Committee
!riae
LOcation
Personnel Committee
Finance Committee
Library Board
Community Social Services
Resource Recovery Project
Administration Conference Room
Washington County Government Center
Woodbury Library
Washington County Government Center
6989 55th st. N. suite C - Oakdale
4:00 p.m.
4:00 p.m.
6:30 p.m.
7:30 a.m.
8:30 a.m.
/' you 1IHd a._nee due to di..biIity DI' __ baIrN,. pIN.. call ~6003 fTDD 439.3220/
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR**
MARCH 7,1995
DEPARTMENT/AGENCY
ADMINISTRATION
AUDITOR/TREASURER
ITEM
.
The following items are presented for Board approval/adoption:
A. APPROVAL OF THE FEBRUARY 21, 1995, BOARD MEETING MINUTES.
COMMUNITY SERVICES
B. APPROVAL OF ON SALE AND SUNDAY INTOXICATING LIQUOR LICENSE
RENEWAL FOR FOREST HILLS GOLF CLUB, INC. APRIL 1, 1995 TO
MARCH 31, 1996.
C. APPROVAL OF ON SALE AND SUNDAY INTOXICATING LIQUOR LICENSE
RENEWAL FOR VANNELLI'S ON THE GREEN, APRIL 1, 1995 TO MARCH
31, 1996.
D. APPROVAL OF FISCAL YEAR 1995 ALLOCATION OF STATE ALTERNATIVE
CARE (AC) FUNDS TO PROVIDE HOME AND COMMUNITY BASED SERVICES
TO ELIGIBLE PERSONS 65 AND OLDER.
E. APPROVAL OF 1995 AGREEMENT BETWEEN MARGARET S. PARMLY
RESIDENCE AND WASHINGTON COUNTY TO PROVIDE ADULT DAY CARE AND
RESPITE CARE FOR ELDERLY AND DISABLED ADULTS.
F. APPROVAL OF APPLICATION FOR ALTERNATIVE CARE PROGRAM FISCAL
YEAR 1995 TARGETED FUNDS.
HEALTH, ENVIRONMENT &
LAND MANAGEMENT
G. APPROVAL OF RESOLUTION SUPPORTING THE CITY OF HASTINGS
ADVANCED LIFE SUPPORT AMBULANCE LICENSE APPLICATION TO THE
MINNESOTA DEPARTMENT OF HEALTH.
HUMAN RESOURCES
H. APPROVAL OF RESOLUTION SUPPORTING THE APPOINTMENT OF JANE
NORBIN, RAMSEY COUNTY PUBLIC HEALTH DEPARTMENT, AS THE
COMMUNITY HEALTH BOARD REPRESENTATIVE FOR THE SEVEN COUNTY
. METRO AREA TO MINNESOTACARE REGIONAL COORDINATING BOARD #4.
1. APPROVAL OF RESOLUTION, EMERGENCY MANAGEMENT ASSISTANCE GRANT
WITH THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY, DIVISION OF
EMERGENCY MANAGEMENT, AND AUTHORIZATION FOR COUNTY BOARD
CHAIR AND COUNTY ADMINISTRATOR TO EXECUTE THE AGREEMENT.
J. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSURANCE
PREMIUMS FOR RETIRING EMPLOYEE PATRICIA J. HEROLD, AUDITOR-
TREASURER'S OFFICE, IN ACCORDANCE WITH SECTION 11.C OF THE
PERSONNEL RULES AND REGULATIONS.
K. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSURANCE
PREMIUMS FOR RETIRING EMPLOYEE JEANENNE RYLANDER, HUMAN
RESOURCES DEPARTMENT, IN ACCORDANCE WITH SECTION 11.C OF THE
PERSONNEL RULES AND REGULATIONS.
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PUBLIC WORKS
L. APPROVAL OF SEVERANCE PAYMENT FOR RETIRING EMPLOYEE JEANENNE
RYLANDER, HUMAN RESOURCES DEPARTMENT, IN THE AMOUNT OF
$4,750; AND AUTHORIZATION TO AMEND 1995 SALARY BUDGET,
SERVICE #1015, OBJECT 6114 BY THAT SAME AMOUNT.
M. APPROVAL OF FUNDING FOR ARCHITECTURAL SERVICES TO DESIGN A
COMFORT STATION FOR PINE POINT PARK.
N. APPROVAL OF HOUSE LEASE ON PROPERTY LOCATED AT 16948 MAY
AVENUE NORTH, MARINE, WITH MR. AND MRS. JOHN K. FICK.
o. APPROVAL TO ADVERTISE FOR BIDS FOR SEASONAL REQUIREMENTS OF
SAND, PLANT MIXED BITUMINOUS AND PLANT MIXED BITUMINOUS
SURFACE INPLACE.
P. APPROVAL OF RESOLUTION AUTHORIZING EMINENT DOMAIN PROCEEDINGS
FOR AN ADDITIONAL LANE ON CSAH 15.
'"CGDsent Calcadar ilam "'" ._nIIy derlllCd u ilam of routiDe buoineu, DOt mJUiriDJ dilCuuioo. IIId llJlPl'OYed in ClIIC VcK. Ccmmilliooen may elect 10 pull . ~
Ca\cadar ilan(l) for discuuioo lIIdJor IqIIIIlle actica.
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