HomeMy WebLinkAbout1997-08-05 CC Packet
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REGULAR MEETING
RECESSED MEETING
AGENDA
CITY OF STILL WATER
CITY COUNCIL MEETING NO. 97-18
Stillwater Public Library, 223 S. 2nd St.
August 5, 1997
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4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - July 15, 1997, Special and Regular Meetings
. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting
agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding
investigation of the concerns expressed.
CONSENT AGENDA *
1. Directing Payment of Bills (Resolution 97-167)
2. Purchase of jackhammer - Street Dept.
3. Purchase of two sanders - Street Dept.
4. Promoting Steve Zoller to firefighter/engineer (Resolution 97-168)
5. Utility bill adjustments
6. Employment of Leslie Wardell as patrol officer (Resolution 97-169)
7. Employment of Christopher F elsch as juvenile officer (Resolution 97-170)
8. Conveyance of Outlot A, Highlands of Stillwater 6th Addition to Highlands of Stillwater
Homeowners Association
9. Purchase of computer printer - Administration
10. Purchase of 3 computer printers - Police Dept.
11. Purchase of night scope - Police Dept.
12. Purchase of picnic tables - Benson Park
13. Seasonal Employment of Tricia Markfort -Parks Dept. (Resolution 97-171)
. 14. Taxi License - A-Taxi/Stillwater Taxi (2 vehicles)
15. Employment of Jason Lindner as part-time patrol officer (Resolution 97-172)
16. Proposal Requests Nos. 33, 34, 35, and 36, City Hall Building Project (Resolution 97-173)
City Council Meeting 97-18
August 5, 1997
UNFINISHED BUSINESS
1. Accepting bid and awarding contract - Croixwood Boulevard Reconstruction Projects, Job No. 9724 .
(Resolution)
2. Accepting proposal for Hazel Street Ravine repair (Resolution)
NEW BUSINESS
1. Purchase Agreement with Burlington Northern and Santa Fe Railroad Company for Lowell Park
Parking Lot
2. Agreement with NSP for installation of lights on levee
3. First reading of ordinance amending Ordinance No. 695, Establishing HospitallMedical insurance for
retired city employees.
4. Approving plans and Specifications and ordering advertisment for bids - 4th Street Ravine Storm
Sewer, Project No. 9726 (Resolution)
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT Possible adjournment to Executive Session to discuss assessment appeal
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
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CITY OF STILLWATER
MEMORANDUM
TO: Mayor and City Council IJA
FROM: Diane Deblon, Finance Director
DATE: August 1, 1997
SUBJECT: 1998 Budget Meetings
The Finance Department has compiled the 1998 Budget requests from all departments and
assembled the preliminary 1998 Budget. The next step is for the Council to meet with all the
departments to review those requests.
Based on past experience, it is estimated that two workshop format meetings will need to be
scheduled for the initial budget review. Meeting from 4:30 p.m. thru approximately 8:30 p.m.
and ordering sandwiches is a suggestion. We need to set the dates (August 6, 7, or 11 ?).
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~ Berkley
~ Administrators
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PO Box 59143. Mpls.. MN 55459-0143 . 8441 Wayzata Blvd., Mpls., MN 55426
Phone (612) 544-0311 . Fax (612) 591-7404
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July 31, 1997
Mr. Charles Hooley, Mayor
City of Stillwater
216 North 4th St.
Stillwater, MN 55082
Dear Mr. Hooley:
The premium adjustments for the periods of 1-1-86 to 1-1-87, 1-1-87 to 1-1-88, 1-1-88 to
1-1-89,1-1-89 to 1-1-90,1-1-90 to 1-1-91,1-1-91 to 1-1-92,1-1-92 to 1-1-93,1-1-93 to 1-1-94,
1-1-94 to 1-1-95, 1-1-95 to 1-1-96, and 1-1-96 to 1-1-97 under the Optional Refund Plan selected
by the City of Stillwater for its workers' compensation coverage with the League of . nesota
Cities Insurance Trust indicates a net amount due to the City for the eleven years f $28,203.00.
Since not all claims have been closed, the estimated reserves set may be either
excessive or inadequate and your premiums will be adjusted annually as needed.
.you have any questions, please contact me at (612) 513-0850.
Sincerely,
Berkley Administrators
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Dan Vaith
Accounting
cc: LMCIT
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Member of the W R. Berkley Group
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DONALD L. BEBERG
CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E MaR AND U M
TO:
MAYOR KIMBLE AND CITY COUNCIL
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FROM:
D.L. BEBERG, CHIEF OF POLICE
DATE:
AUGUST 1, 1997
RE:
AUGUST 5th CONSENT AGENDA ITEMS
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OFFICER LESLIE WARDELL HAS DECIDED TO LEAVE THE JUVENILE OFFICER
POSITION AND RETURN TO UNIFORMED PATROL. THIS WILL BE EFFECTIVE ON
SEPTEMBER 1, 1997.
OFFICER CHRISTOPHER FELSCH APPLIED FOR THE JUVENILE OFFICER
POSITION AND WILL BE GOING FROM UNIFORMED PATROL TO JUVENILE OFFICER
EFFECTIVE SEPTEMBER 1, 1997.
(THE ABOVE TWO ITEMS WILL REQUIRE RESOLUTIONS.)
IN THE 1997 POLICE BUDGET WE WERE ALLOCATED MONEY FOR THE PURCHASE
OF 3 COMPUTER PRINTERS AND I AM ASKING PERMISSION TO MAKE THOSE
PURCHASES AT THIS TIME.
THE DEPARTMENTS NIGHT SHIFT PATROL OFFICERS AND THE INVESTIGATORS
HAVE BEEN ASKING FOR NIGHT VISION EQUIPMENT FOR SEVERAL YEARS. WE
HAVE BEEN SHOPPING FOR THIS OFF AND ON FOR OVER A YEAR AND HAVE COME
UP WITH THE UNIT WE WANT. THE COST IS A BIT HIGH BUT THE NEED FOR IT
JUSTIFIES THE EXPENSE. WE HAVE BEEN HAVING PROBLEMS IN SOME AREAS IN
THE CITY WHERE THE USE OF THE VISION EQUIPMENT SHOULD HELP IN
ELIMINATING THESE AND RESULT IN SOME ARRESTS. THE COST OF THE NIGHT
VISION BINOCULARS WE WANT TO PURCHASE IS $2,665.00, INCLUDING SHIPPING
AND TAX. THE ENTIRE COST WILL COME OUT OF THE DRUG FORFEITURE
ACCOUNT, NOT THE REGULAR POLICE BUDGET. THIS IS ALSO AN ITEM THAT
COULD BE LOANED TO OTHER POLICE DEPARTMENTS THAT DO NOT HAVE ONE WITH
THE UNDERSTANDING THAT THEY PAY FOR ANY DAMAGE DONE TO THE UNIT.
There are some "F.Y.I." items on the back of this memo.
212 North 4th Street · Stillwater, Minnesota 55082
Business Phone: (612) 351-4900 · Fax: (612) 351-4940
Police Response/Assistance: 911
WE HAVE APPLIED FOR A "CLINTON 'COPS' GRANT" FOR 1998 FOR ONE
POLICE OFFICER. IF WE DO NOT ADD ANOTHER POLICE OFFICER IN 1998,
THERE IS NO PROBLEM CANCELLING THE GRANT REQUEST.
THRU THE 1996-1997 SCHOOL YEAR WE HAD 3 D.A.R.E. OFFICERS. OF
THESE, 1 HAS QUIT TEACHING AND 1 DECIDED NOT TO TEACH THE FIRST
SEMESTER OF THE 1997-1998 SCHOOL YEAR. THAT LEFT US WITH 1 D.A~R.E.
OFFICER TO START THE YEAR AND 2 TO TEACH THE 2nd SEMESTER. OFFICER
CARLA CINCOTTA WILL BE ATTENDING D.A.R.E. SCHOOL IN SEPTEMBER AND WILL
BE ABLE TO ASSIST THE OTHER 2 OFFICERS AND BRING US BACK TO A TOTAL OF
3 D.A.R.E. OFFICERS.
THE 1997 LUMBERJACK DAYS WENT BY WITHOUT A MAJOR INCIDENT. WE
WILL BE MEETING WITH NILE IN THE NEAR FUTURE TO GET A FEW MINOR THINGS
STRAIGHTENED OUT FOR THE 1998 CELEBRATION. THE DEPARTMENT HAD 360
HOURS OF OVERTIME FOR LUMBERJACK DAYS WHICH RESULTED IN $11,475.00 FOR
WAGES. ADD IN THE CITY COST OF P.E.R.A. AND VEHICLE/EQUIPMENT COSTS
AND THE TOTAL POLICE DEPARTMENT COST WAS $13,500.00 FOR THE 1997
LUMBERJACK DAYS. THE DRUM BEAUTY COSTS ARE SEPARATE (IN ADDITION) AND
ARE BEING BILLED TO THAT ORGANIZATION.
97-28
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MEMORANDUM
To: Mayor and Council
From: Steve Russell
Date: July 30, 1997
Re: Long Lake Surface Use Study
This item will be addressed at the August 19, 1997 Council meeting.
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CITY OF STILL WATER
MEMORANDUM
TO:
Mayor and City Council
FROM:
Tim Thomsen, Parks Department
DATE:
July 31, 1997
SUBJECT:
Arena Roof Repair
There's $50,000.00 budgeted for a walking trail around McKusick Lake for 1997. The plan for
this is being done this year and the path will probably not go in until 1998 or 1999. I am
requesting to use the $50,000.00 that was budgeted for this project and to use it on the Lily Lake
Arena roof. The arena roof is getting in bad shape and it needs a lot of primer and patching. The
estimated cost of the roof repair will run about $30,000.00 to $40,000.00. I would also like to
request, at this time, that we get some bids on this project, being it will cost more than the
$25,000.00 allowed for by quote. I will also request to have the $50,000.00 put back into the
1998 budget for the McKusick walking path.
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MEMO
August 1, 1997
TO: Mayor and Council
FROM:
Klayton Eckles
City Engineer
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SUBJECT: Cost Sharing Agreement with EFH for Pond Construction
Project No. 9719
DISCUSSION:
Included in the List of Bills is an invoice from EFH for finishing construction of
the shared pond near the Colonial Craft site in the Industrial Park. Council will recall that
in order to reduce overall pond construction costs, the City, EFH and Lakeview Hospital
entered into ajoint agreement to construct a common pond. Originally the City's share
was estimated to be just under $25,000. Our share increased due to special design
features needed to address concerns by Colonial Craft. Earlier Council gave approval to
. incorporate these changes.
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RECOMMENDATION:
Staff recommends that Council approve the payment to EFH for pond
construction.
ACTION REQUIRED:
If Council concurs with the recommendation, Council should approve the
payment ofthe invoice included in the list of bills.
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ECKLES. PUBLIC WORKS DIRECTOR f1
DEBLON. FINANCE DIRECTOR od)~
DATE: AUGUST 4. 1997
TO: KLAYTON
FROH: DIANE
SUBJECT: HAIN STREET STAIRS
Pursuant to our conversation on August 1. relating to the main
street stairs. it is my understanding that you will be informing
the council (@ the 8-5-97 meeting) of the fact that the main street
stair project was not included in the 1997 Budget. In your memo
that had been presented to the council at their last meeting. the
main street stairs had been erroneously reported as being budgeted
for $20.000 in the 1997 Budget. Unfortunately. this item was not
in the 1997 Budget. In addition. during our discussion you had
mentioned that the project had been awarded to a contractor and you
thought that the $20.000 could be expended from the sealcoating
line item since there wouldn't be a sealcoating project for 1997.
In the future. please feel free to contact the finance dept. with
any questions/verifications about budget or capital outlay so we
can avoid situations like this.
cc: Nile Kriesel
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Cost Estimate
Former Myrtle Street Dump
Phase II Monitoring Well/Deep Soil Boring/Groundwater Sampling
Stillwater, Minnesota
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Task Units Unit Cost Estimate Catelwry
1. Groundwater Monitoring Well Installation $11,584.00
Drilling 120.0 Feet $38.50 $4,620.00
Monitoring Well Installation 120.0 Feet $14.30 $1,716.00
Protective Tops 4.0 each $175.00 $700.00
Equipment Rental (PID) 3.0 Days $75.00 $225.00
Field Scientist 33.0 Hours $55.00 $1,815.00
Mobilization (Field Scientist) 3.0 Hours $55.00 $165.00
Mileage 120.0 miles $0.40 $48.00
Mobilization (Drilling Contractor) 1.5 each $550.00 $825.00
Project Coordination 2.0 each $110.00 $220.00
Decontamination 4.0 each $175.00 $700.00
Per Diem (Drilling Contractor) 1.0 each $550.00 $550.00
Monitoring Well Pennitting 0.0 Each $175.00 $0.00
2. Deep Soil Borings $5,685.00
Drilling Contractor 110.0 Feet $38.50 $4,235.00
Equipment Rental (PID) 1.0 Days $75.00 $75.00
Field Scientist 14.0 Hour $55.00 $770.00
Grout 110.0 Feet $5.50 $605.00
3. Chemical Analysis $6,940.00
Metals, As, Ba, Cd, Cr, Hg, Pb, Se, Ag (Soil) 0.0 each $133.00 $0.00
PCB/Pesticide (Soil) 0.0 each $185.00 $0.00
VOCs (Soil) 4.0 each $140.00 $560.00
PNA (Soil) 0.0 each $140.00 $0.00
Metals, As, Ba, Cd, Cr, Hg, Pb, Se, Ag (Water) 11.0 each $125.00 $1,375.00
PNA (Water) 11.0 each $140.00 $1,540.00
VOC (Water) I 1.0 each $140.00 $1,540.00
PCB/Pesticide (Water) 11.0 each $175.00 $1,925.00
4. Groundwater Sampling/Surveying $2,548.00
Environmental Technician 40.0 hour $45.00 $1,800.00
Sampling Supplies 11.0 each $50.00 $550.00
Mileage 120.0 miles $0.40 $48.00
Field Equipment 3.0 days $50.00 $150.00
5. Project Management & Reporting $5,410.00
Project Manager/Associate Scientist 40.0 hour $95.00 $3,800.00
Scientist 20.0 hour $65.00 $1,300.00
Drafting 2.0 hour $35.00 $70.00
Clerical 8.0 hour $30.00 $240.00
6. Drum Disposal $1,000.00
Incinerate Two Drums 2.0 each $500.00 $1,000.00
7 MPCA Correspondence $479.00
Project Manager/Associate Scientist 4.0 hour $95.00 $380.00
TOTAL $33,646.00
Amount Remaining From Previous Budget $9,706.71
Estimated Additional Budget $23,939.29
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ftIIARKHURD
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T.;:, C.~pu;,.Tc!" wo1t.,?- P/Llo4'\)S~-V 8'1 [3 RA~~N"'STtLob.)
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PART ill
COMPENSATION, BILLING, AND PAYMENT
Client shall reimburse MARKHURD for the services in accordance with the following:
A. FEE SCHEDULE
Our charge for the services described in PART I shall follow the fee schedule outlined
below:
SCHEDULE
1. Analytical Aerotriangulation ................. . . . . . . . .. $1,500.00
2. 2' C.!. Topographic Map Compilation. . . . . . . . . . . . . . . . . .. $21,500.00
Total: .......................... $23,000.00
The above fees are based on the labor effort required to complete the services as described
in Part I with accurate field survey data. Therefore, any additional expenses incurred by
MARKHURD, including lost production time, which are necessitated by the Clients's
failure to discharge its responsibilities as stated in Part II, Section A. 1. of this Agreement,
shall be compensated by the Client at the rate of $65.00 per hour (minimum of two hours).
B. PAYMENT TERMS AND CONDITIONS
Fees, as stated, shall remain in effect until December 31, 1997. If acceptance occurs after
this date, we reserve the right to revise our fee and resubmit this agreement (in whole or
in part) based on the present conditions.
MARKHURD will at a minimum, submit monthly invoices for the percentage of the work
completed during the billing period. Terms of payment will be net due 30 days from the
date of invoice, and will be subject to a 1.5 % service charge on the balance each month
thereafter.
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Copyrigllt 1997, by MARKHURD
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MEMORANDUM
TO:
Mayor and Council
FROM:
City Coordinator
SUBJECT:
Assessor services
DATE:
July 31,1997
Discussion:
The City Council directed staff to investigate the possibility of contracting with an imli Ilduul to
provide property assessment services. City staff (City Coordinator, Fitlllllce director, Jud City
Attorney) met with, Scott Hovet, Washington County Assessor and other Cuunty staff and also with
Pat Poshek. Mr. Poshek appeared before the Council at the July 15th meeting and initiated the
discussion regarding assessor services.
After comparing the services proposed by both respondents staff would recommend that the
Washington County be retained to provide the services as they have for at least three decades. The
primary consideration is that staff believes the County is in a better position because of their
resources to handle all of the work necessary to insure that all parcels are appropriately assessed and
that all calls or correspondence, etc., related to market value appraisals are handled in a timely
manner. I believe the turnout at the Board of Equalization is a good indicator of the work the County
performs. The turnouts have been relatively light which may indicate the level of acceptance the tax
payer has with taxation itself and also with the values assigned to their property. Further, most of
the disagreements related to assigned market value are resolved by the County and the matter does
not have to be handled by the Board.
Another consideration is the fact that the County has already performed abuut 25% to 30% of the
work for the current appraisal period which ends on January 2, 1998. Therefore, it would be very
difficult to make a change at this time.
Finally, the County has done an excellent job in providing assessment services over the past few
years at a fair and reasonable price. Although there have been some issues related to .
CommerciallIndustrial tax reductions and abatements allowed by the County without appropriate
notice to the City, the County has assured the City that these issues should not surface in the future.
Recommendation:
Council acknowledge retention of Washington County Assessor to continue to provide assessment
services for the City of Stillwater.
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1998 City Assessment
July 1, 1997
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Prepared for
City of Stillwater
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by
Patrick A Poshek, AM.A
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1998 City Assessment
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Pauszek, Inc. Assessment Services
. Pauszek, Inc., an independent assessment service is offering to
the City of Stillwater it's availability to do the 1998 City
assessment at a fee less than the current county charge, while
offering better service in the commercial portion of the
assessment and more localized control by the City over it's total
assessment.
Who is Pauszek, Inc. And why should the City change
assessment service?
. Established in 1986, Pauszek Inc. is an independent assessment service
that I own and operate. My assessment service is outlined in detail in a
proposal that was given to your City Administrator last week.
. With twenty-two years of assessment work in Washington County,
under four different County Assessors, I have more experience with .
qualifications than anyone on the current county staff.
. Since 1986, my service had handled the City of.Oakdale, that grew
from approximately 2500 parcels to nearly 9500 parcels under my
tenure. I was providing services to the City of Oakdale under changing .
administrators, finance directors, and councils during these years.
When the City was facing pollution problems that brought
overwhelming crowds of Oak dale citizens to their Board of Review for
answers, I was the person who dealt with their concerns and provided
solutions. When a computerized mass appraisal system was
introduced to Washington County six years ago, my service converted
a hand-calculated, hand-written assessment for the City of Oakdale at a
lower cost than the County offered. My assessments have been of the
highest quality, by standards imposed at state level, during all of my
years at the City of Oakdale. Excellent taxpayer service with fair and
equal valuations are my primary concerns which I always strive to
maintain. An assessor must be able to answer for their work and show
consistent, verifiable support for any changes in classification and
market value on all properties. This, I did in the City of Oakdale.
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1998 City Assessment
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. My working knowledge of the assessment process and my
independence as a "Local Assessor" give me the ability to direct
questions and cause change at County level. I have had many
opportunities and experiences speaking out in County meetings when
improvements to their computerized assessing system were needed. I
have given County staff better working processes and better method
approaches for various problems that were then implemented. It is this
independence, that I offer to the City of Stillwater, that enables me to
bring about improved changes at County level to the assessment
process. A staff appraiser does not enjoy this type of independence. It
is also this independent status that also allows me to act in the best
interest of my local jurisdictions and I have an outstanding, recent
example to illustrate this point.
In 1996, a County supervisor (without notification to
anvone affected) changed land classification on forty-nine outlots,
totally fifty-seven acres of land used as the Indian Hills Golf Course, in
Grant Township. The outlots were classified commercial because their
use, through easement, was for golf course only. These outlots
comprised more than 70010 ($461,000) of the total value of the golf
course. This value was on commercial class at a higher tax rate.
Ownership of the outlots was granted to the residential properties
which abut Indian Hills and was deeded to those properties due to
septic requirements. No above ground use of the outlot was
permissible to the property owner. Both owners of the Indian Hills
Golf Course and property owners of the outlots were in agreement with
the classification on these properties since 1989. The Washington
County Assessor's staff supervisor changed all of these outlots to
residential class at a lower tax rate which would have had a serious
impact on all taxpayers in the township. I went to the County Assessor
and addressed the known outstanding point in determining
classification-that being use and asked him to please direct his county
staff person to change these properties back to commercial class. He
refused to do this and stated to me that he didn't care if there was a
skyscraper on the outlots, his classification was based on ownership.
Classification, in any assessment manual or assessment law is based on
use and therefore I direct this issue to the State of Minnesota. Their
finding and directive, by letter to the County was to have these outlots
remain commercial class. It took one more direct letter from the St~te
for the County to comply and remove the residential class and have the
outlots restored to commercial class.. (See attached letter)
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1998 City Assessment
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. Commercial properties in the City of Stillwater will be valued equitably
and accurately based on similar properties and sales. My service is a
member of the Metro Data Base Exchange for Commercial / Industrial
/ Apartment properties. My references in the City of Rogers, and with
Hennepin County are available and demonstrate solid experience with
the~e classifications of properties. I have not had to lower commercial
properties millions of dollars unlike Washington County has had to do
this year in the City of Oakdale.
. Finally, my service is most closely related to having an open, available
relationship with residential home owners. It is my experience that
enables me to- help the taxpayer understand the what and whys of the
assessment process. I have gained the ability to answer their questions
and provide them with more appreciation of what the assessment
process is all about. To my communities, I offer my complete and
honest work that is in their best interest. My loyalty to a community is
not just a job but a concern for the best assessment. I want to
communicate with City staff, I want to keep the City abreast of any
changes and I want a good working relationship with all City staff I
will work for all interests so that the assessment process runs smoothly
and is outstanding. This was my goal at the City of Oakdale and it is
my goal for the City of Stillwater. I believe I was the City of Oakdale' s
longest contractual service agent, surviving the whimsical swings in
staffing that have taken place within that City during the past seventeen
years.
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RESPOND FOR PROPOSAL
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WASHINGTON COUNTY
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TABLE OF CONTENTS
Page
Section
1. Letter of Transmittal
3. Analysis (overview)
4. Jurisdictions Assessed by Washington Co.
6. Assessment Implementation
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9. Qualifications of Fees
11. Proposed Fees for Assessment of Stillwater
13. Addendum
15. Qualifications of County Assessor
16. Qualifications of Key Staff Members
18. C.A.M.A. Example (Typical Home)
20. External Reports Inventory
23. Abatement Policy
27. Sales Ratio Analysis, Stillwater
32. Sample Assessment Services Contract
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WASHINGTON COUNTY
ASSESSOR'S OFFICE
GOVERNMENT CENTER
14900 61 st Street North, P.O. Box 6 . Stillwater, Minnesota 55082-0006
Office (612) 430-6090 Facsimile Machine (612) 430-6223
Scott L. Hovet, CAE
County Assessor
Dennis Montague, CMA
Assistant Co. Assessa
Sharoan Harp, C.
Assessment Administrator
August 1, 1997
Mayor Jay Kimble, Council Members, City of Stillwater,
Nile L. Kriesel, City Coordinator
Diane Deblon, Finance Director
216 North Fourth Street
Stillwater, MN 55082
SUBJECT: Proposal for Assessment Services
Mayor Kimble and Members of the Stillwater City Council:
Please consider the enclosed response to your request for proposal
(R.F.P.) for assessment services for the City of Stillwater. I
request an appearance before the City Council if they plan to address
this proposal or any competing proposals for assessment services.
PURPOSE
The purpose of this R.F.P. is to provide information about the City
of Stillwater assessment and alternatives that they may consider in
assessment services for the city.
There are some explanations necessary for this proposal. The rates
proposed are based on the rates for the 1998 assessment with the
current (January 2, 1997) parcel breakdown for the City of
Stillwater. This parcel breakdown may actually differ on the bill for
assessing services as the City is experiencing rapid growth each
year.
Hopefully you will be considering our proposal along with others that
will provide the best "service" to the taxpayers of Stillwater. Many
of the comments in this proposal will offer comparison between the
services of our office and other individuals that would service the
City of Stillwater as a part-time job. This memo has an addendum
which lists the qualifications of the County Assessor, County staff
Members and examples of our new computer aided mass appraisal system
which has already been implemented for the City of Stillwater.
BACKGROUND
Minnesota has the most complex property tax laws in the nation. The
assessment is performed annually as part of the property tax cycle at
the county level with reporting responsibilities to the Minnesota
Department of Revenue. Although the County has the responsibility
and control over the assessment, some cities and townships choose to
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Printed on Recycled Paper
AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
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Mayor Kimble/Council Members
August 1, 1997
Page 2
contract with an assessor with the proper level of licensure who
would perform the function and present the annual assessment to the
County Assessor in compliance with administrative guidelines and
State Law. The County Board does have the option under Statute
273.053, 055 and 056 to elect to have a total County Assessors
system.
Washington County has a mixture:
a full-time assessor and staff in the City of Woodbury;
three local assessors serving multiple jurisdictions;
the County serving approximately 65% of the jurisdictions on a
contract basis;
The City of Stillwater has had a full time assessor (county employee)
perform the assessment function for the past several years with other
staff in Washington County performing the rest of the assessment
functions. (Vacant land and commercial/industrial appraisals.) The
. services that we perform for the City include:
1. Creation of new parcels and maintenance of all existing property
records, both taxable and exempt
2. annual inspection of 25 percent of all taxable parcels (Quartile
Law)
3. revaluation of the entire community each year as of January 2
4. inspection and updating of records on all new construction
5. total support for all including informal inquiries, Local Board
of Review, County Board of Equalization and Minnesota Tax Court
6. responding to general information inquiries about taxes,
property characteristics, etc.
7. administration of the homestead classification
8. provide full time trained county employees to provide immediate
service to the public.
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Mayor Kimble/Council Members
August 1, 1997
Page 3
9. maintain all City of Stillwater property records for
use by the City and the public.
.
10. provide "direct" hook-up to Washington County's computer
systems including taxpayer/owner/tax information as well as
C.A.M.A. access.
Homestead administration, commercial/industrial appraisals and tax
court defense are currently done on a County wide basis; are best
serviced by county staff housed at the Washington County Government
Center. All these activities are part of the services provided for
the fees charged for all parcels in the City of Stillwater.
ANALYSIS (Overview)
The objective of the assessment function for any jurisdiction
including the City of Stillwater in order of their importance:
1.
A professionally developed assessment which will meet the
Department of Revenue's criteria as being acceptable and has
statistical measurements that indicate that it is as fair as
possible to all taxpayers. The hydraulic nature of the
property tax system requires an accurate and evenly applied
mass appraisal schedule applied to accurate property
descriptions to ensure a good assessment. Most property
owners will preface their appeals stating "I don't mind paying
my fair share but...." If there is a good assessment ratio
and statistical measurement for the assessment, the assessor
and city council can be assured that everyone is paying their
fair share.
.
2. public service is critical with any government function,
especially one that can become emotional like property taxes.
The property tax is the most disliked tax among all taxes that
people pay according to nearly every study that has been done.
Even with a perfect assessment, if the public cannot get
through to the person responsible for the assessment or
receives a rude reply, the assessor's job is not being
performed.
3. The assessment function should be performed as efficiently as
possible. Computer assisted mass appraisal is one method of
increasing the quality of the assessment while maintaining
efficiency. A detailed discussion of computer assisted mass
appraisal (CAMA) can be provided to the council with specific
applications for the City of Stillwater's assessment.
There are trade offs between price of the assessment services and
quality of the assessment and level of service to the public. .
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Mayor Kimble/Council Members
August 1, 1997
Page 4
The consumption of assessment services by the City of Stillwater
does not lend itself well to an analysis that the low bid is the
best. When selecting a city attorney or city engineer, obviously
experience and service and other intangibles go into the decision
making process. The balance of this memo will attempt to explain
why continuing the relationship for all assessing services with the
Washington County Assessor's Office is in the best interest of the
City of Stillwater.
Goal - Professional Developed Assessment
The County Assessor's Office has the expertise in both mass and
independent appraisal to do a quality assessment on the City of
Stillwater. Within the addendum of this proposal are the
qualifications of the County Assessor and key staff who would be
directing the annual valuation efforts and appeals. The routine
field work and valuation will primarily be done by two residential
staff appraisers for one to three unit residential properties and
commercial staff appraiser for commercial, industrial and apartment
properties.
Washington County currently serves the following areas on a
contract for assessment services basis:
Jurisdictions
Afton
Bayport
Bay town Township
Birchwood
Cottage Grove
Denmark Township
Forest Lake City
Grey Cloud Island
Hastings
Lakeland
Lakeland Shores
Lake St Croix Beach
Landfall
Newport
* Oakdale
Oak Park Heights
Number of Parcels
1,584
954
723
462
10,078
723
2,661
277
11
902
181
822
10
1,654
"-9,539
1,877
* New contract for 1998 assessment
Mayor Kimble/Council Members
August 1, 1997
Page 5
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Pine Springs
St. Mary's Point
St. Paul Park
Stillwater City
Stillwater Township
West Lakeland
White Bear Lake
Willernie
Mobile Homes
Exempt Properties
TOTAL
198
356
2,169
6,071
1,246
1,421
135
389
1,600
5,040
52,460
ASSESSMENT MEASUREMENT STATICAL REPORTING
An assessor's "report card" is how the State Board of Equalization
reviews their work and makes or does not make changes to the
assessment. Our objective is to avoid any changes by the State for
the entire County, especially areas in which we do contract
assessing. Over the past four assessments, in all the
jurisdictions served by the County, only two very minor State Board .
of Equalization changes have been made.
The City of Stillwater will be valued, using conventional mass
appraisal techniques. This includes application of the cost,
market and income approaches to value with statistical testing
throughout the process. Appropriate reports will be sent to the
City on a timely basis or per their request. A listing of the
major reports can be found in the addendum of this R.F.P.
The assessment to sale ratio is the basis for which the existing
mass appraisal schedule is evaluated and adjusted. The assessment
is stratified and analyzed based on physical characteristics such
as age, size or features of the property as well as locational
characteristics by neighborhood or location within a neighborhood.
The objective is to comply with the Department of Revenue standard,
or an assessment to sale ratio 90 to 105 percent with a coefficient
of dispersion (C.O.D.) measuring the quality of the assessment, of
10 percent or less.
Since Stillwater is currently loaded into our CAMA system, the
assessment is "tested" monthly no matter who does the assessing.
Today, Stillwater median ratio is 93.0% and the C.O.D. is 6.44
which is in the exce,llent range.
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Mayor Kimble/Council Members
August 1, 1997
Page 6
ASSESSMENT IMPLEMENTATION
The specific steps involved would be:
1. on going discovery of current and accurate descriptions of all
property including field inspections on a four year cycle in
compliance with State Law.
2. maintaining a computer assisted mass appraisal and tax system.
Hardware is an IBM AS 400, file server with 25 terminals and
supporting peripheral equipment. The software is the
Appraisal Plus package with Kb Systems of Clearwater, Florida.
A demonstration of the CAMA system is available upon request.
Samples of CAMA are included in the addendum of this report.
3. prior to any values being finalized, exhaustive testing is
done to ensure the best possible assessment.
4.
non-residential property is reviewed each year including a
physical inspection, a minimum of once every four years by the
field appraiser. The same criteria for assessment to sale
ratios apply to these property types.
.
5. when valuation notices are mailed, the assessor responsible
for Stillwater and other staff would be available for taxpayer
inquiries. Phone calls are to be returned within the same
business day.
6. the appeal process is carried out in compliance with State law
and administrative requirements and policies of the County
Assessors Office.
7. adherence to the Washington County abatement policy
is strictly enforced. See "Abatement" policy in addendum.
Goal - Public Service
The assessment function goes beyond producing an assessment that
has acceptable statistical measurements. It is critical that the
assessor is available to the property owners for questions, review,
etc. Completion of work on a timely basis is also an important
factor in meeting statutory and administrative requirements.
A critical element in public service is to have adequate staff for
the number of parcels being valued. The textbook of the
International Association of Assessing Officers (IAAO) entitled
. Property Appraisal and Assessment Administration on page 420 states
"size of the jurisdiction affects size of staff", of course.
Mayor Kimble/Council Members
August 1, 1997
Page 8
.
by the clerical staff or the appraiser on "floor duty". For specific
valuation questions, the staff appraisers responsible for Stillwater,
if in the field, would check into the office in the morning and the
afternoon to make sure all calls are responded to by county staff and
are returned the day that they are received.
All residential field records for Stillwater would be kept at the
Government Center. A folder file record for commercial, industrial and
apartment properties, and a general city file for correspondence would
also be kept at Washington County.
To summarize the public service aspect of our job, I can speak from
experience that there is nothing that frustrates a taxpayer more than
trying to get a hold of a person for several days unsuccessfully with a
property tax concern. Our office will always have an individual answer
the telephone and there will always be an appraiser available for
technical questions. The staff appraiser for Stillwater may have to
call the person back for some of the specific issues on informal or
formal appeals.
Public service is also enhanced by having all field records for the
City of Stillwater contained within the Government Center. This allows
for immediate response to information inquiries or comparisons between .
various properties. Our office is equipped with state-of-the-art
equipment including a PC computer network, photocopier, laser prints,
fax machines, cellular phones, CAMA software, G.l.S. Technology, etc.
Goal - Efficient Administration
The City of Stillwater had its property characteristics put into the
Computer Assisted Mass Appraisal (CAMA) system during late 1992 for the
1993 assessment. Washington County has all jurisdictions into the CAMA
system except Woodbury. They are electronically connected.
The fact that the County has committed itself to the CAMA conversion in
Stillwater and has the expertise in valuing properties with a CAMA
system, indicates to me that it would be a step backward to get anyone
involved that is not experienced in our specific software. Under State
Law we would request that an independent assessor maintain Stillwater's
assessment on our CAMA system. As is shown on the tables indicating
parcels per employee with and without CAMA, a CAMA system, is more
efficient and thus will ultimately hold down assessment charges to the
jurisdictions.
Within the addendum of this proposal are sales ratio studies, a sample
field card and an automated sales comparison approach (used for
appealing properties) that show some of the potential that an automated
system has over a manual system. Our office would welcome a more .
thorough presentation of CAMA to show the Stillwater City Council its
features and advantages.
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QUALIFICATIONS OF FEES
Stability:
The fees charged for assessing services will remain very
stable from year to year and will only be adjusted for
inflation and composition of parcel mix. Court cases
will be billed on an as needed basis for a nominal fee.
Exempt 1998 Assessment:
This bid is 3% higher than a normal year as all exempt
property must be valued for the 1998 assessment. This is
done by law every six years and won't need to be done
again until the 2004 assessment year.
Timing of Billing:
Each contractual city in Washington County is billed the
same rate in the fall for assessment services provided
for the previous year. For example; the 1998 assessment
will be conducted from June, 1997 and must be completed
by February 1, 1998. The city would not receive a bill
for these services until the fall of 1998. The county
would absorb the work for new construction and newly
created parcels and not bill the city until the following
year.
Contract Renewal:
The contract shall be annual "self" renewing unless
terminated by either party giving a one year written
notice. The initial contract must be approved by the
Stillwater City Administrator, Mayor, City Clerk, Finance
Director, Washington County Attorney, County
Administrator, Chair of the County Board, County Assessor
and Commission of Revenue.
9.
Mayor Kimble/Council Members
August 1, 1997
Page 10
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R.F.P SUMMARY AND COMMENTS
Stillwater has $695,410,000 of total taxable market value and
represents 7.6% of Washington County's tax base. By continuing
an assessing agreement with Washington County the following should
be considered:
Property records (both paper and electronic) would be
maintained at the Washington County Government Center
along with all other assessment functions that are
currently being provided.
County staff will continue to provide the best public service
possible to the taxpayers of Stillwater.
Any party providing assessment services to Stillwater will
have to connect electronically to the Washington County
C.A.M.A. and AS 400 computer system. (State Law)
Current statistical programs are only available from
Washington County.
.
Washington County will provide: faster taxpayer response,
more efficient access to records, better quartile
inspection, and a positive commitment to service "equally"
all the taxpayers of stillwater.
Respectfully submitted,
Scott L. Hovet, CAE, SAMA
Washington County Assessor
SLH/blk
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Mayor Kimble/Council Members
August 1, 1997
Page 11
City of Stillwater
City Hall
216 North Fourth Street
Stillwater, MN 55082
\,
1998 PROPOSED WASHINGTON COUNTY ASSESSMENT SERVICE CHARGE
FOR THE CITY OF STILLWATER
TYPES OF PROPERTY: Parcel Rates TOTALS
Count 1998
RESIDENTIAL PARCELS:
$ 100 - $100,000 Value 2698 $ 7.50 $20,235
$100,001 - $200,000 Value 2167 8.75 18,961
$201,000 + Value 206 10.00 2,060
COMMERCIAL/INDUSTRIAL/APT.
PARCELS: 243 15.00 3,645
FARM HMST WITH OUTBLDGS.
VACANT/MISC 342 6.50 2,223
COURT PREPARATION:
RES PARCELS (Per petition)
COM/IND/APT PARCELS (Per 100.00 *
Petition) 200.00 *
* 1998 EXEMPT PARCELS:
- UNIMPROVED PARCELS 328 $3.00 984
- IMPROVED PARCELS 62 $7.00 434
TOTALS 6,046 $48,542
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Page 12
WASHINGTON COUNTY PARCEL COUNT AND COSTS
COMPARISON: (SAMPLES)
JURISDICTION PARCEL TOTAL BUDGET COST PER
COUNT (Assessor's only) PARCEL
I Woodbury City II 14,960 II $181,000 II $12.10 I
I Ramsey Co. II 150,400 II $4,200,000 I 27.92 I
I Maple Grove City 16,180 II $434,000 26.82 I
Bloomington City 29,300 /I $852,100 29.08 I
Plymouth City I 20,500 II $438,700 21.40 I
Washington Co. II 79,900 $998,000 12.49 I
Fridley City 1/ 8,600 $119,600 13.91 I
*Stillwater City II 6,046 $48,542 8.03 I
* Stillwater's proposal for assessing services
BEST PRACTICES REVIEW
In May 1996 the Legislative Auditor of the State of Minnesota
conducted a "Best Practices" review of assessment procedures. The
following is an excerpt from this report.
16
PROPERTY ASSESSMENTS: STRUCTURE AND APPEALS
Table 2.1: Cost Effectiveness by Structural Type, 1994
Countywide
Median Cost Per Parcel
Largely
County Assessed
Largely
Locally Assessed
Counties with median sales ratios
between 90 and 105% a
$14
n = 11
$12
n=7
$14
n = 16
Counties without median sales ratios
between 90 and 105% a
$13
n = 11
$15
n = 19
$14
n = 18
Note: Costs are the sum of county assessors' 01Tiee expenditures, city assessors' 01Tiee expenditures, and an estimate of local ex-
penditures for contract assessors. Costs exclude expenditures for Duluth, Minneapolis, and St. Cloud, where city assessors have
the duties of a county assessor. This table excludes live counties that did not report coat data.
aFor residential, agricultural, commercial-industria/, and seasona/-residential recreational property.
Source: Legislative Auditor's Ollice Survey of Assessors, 1995, and Minnesota Department of Revenue.
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ADDENDUM
1. Qualifications of County Assessor
2. Qualifications of Key Staff Members
3. CAMA Field Card from Stillwater Property
. 4. List of External Reports Sent Each Year By
County Assessor
5. Washington County Abatement Policy
6. CAMA ratio for Stillwater
7. Assessment Services Contract Example
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QUALIFICATIONS
OF
COUNTY ASSESSOR
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QUALIFICATIONS OF
SCOTT L. HOVET, CAE, SAMA
WASHINGTON COUNTY ASSESSOR
Work Experience:
1993 - Present Washington County Assessor, Stillwater, MN
1979 - 1993 City Assessor, City of Plymouth, MN
1972 - 1979 Staff Appraiser, I, II, & III, Olmsted Co, MN
Professional Designations:
CAE;
Certified Assessment Evaluator, awarded by International
Assessors of Association Officers (I.A.A.O) 1983
Senior Accredited Minnesota Assessor, awarded by State
Board of Assessors 1982
Accredited Minnesota Assessor, awarded by State Board
Of Assessors 1982
Residential Evaluation Specialist, awarded by I.A.A.O
Certified Minnesota Assessor, awarded by State Board of
Assessors
SAMA;
AMA;
RES;
CMA;
Education:
University of Minnesota, Rochester State College, lAAO Courses
1,201,301,4. Instructor of Appraisal Courses University of
Minnesota. Appraisal Narrative report grader, State Board of
Assessors.
Current Professional Activities:
1st Vice President Minnesota Ass'n of Assessing Officers.
(M.A.A.O. )
Incoming President M.A.A.O. 1998
Past President, Minnesota Chapter of I.A.A.O.
Chairman State Board of Assessor's Education Committee
Clients Served:
Cities, attorneys, lenders, developers, and several large
corporations.
Qualified as an expert witness, Minnesota Tax Court, District
Court, Condemnation Hearings.
Assisted several cities financial consultants regarding
Tax increment financing and districts.
15.
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QUALIFICATIONS
KEY STAFF MEMBERS
COUNTY ASSESSOR'S OFFICE
.
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16.
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Dennis Montague,
(Division Head)
Julie Roisen,
(Supervision)
Sharoan Harp,
(Division Head)
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QUALIFICATIONS OF
KEY STAFF WASHINGTON COUNTY
ASSESSOR'S OFFICE
Assistant County Assessor 1989 to present
Certified Minnesota Assessor
Licensed Real Estate Appraiser #4001299 General
C.A.M.A. Programmer/Coordinator
CAE, Chief Commercial Appraiser
Certified Assessment Evaluator I.A.A.O. 1992
Masters Degree, Economics, 1987 Mankato State
University
Owner fee appraisal business 1989 - 1996
specializing in commercial, industrial,
agricultural property valuation.
Staff Appraiser Freeborn County 1988 - 1993
Certified General Real Estate Appraiser #4000127
Assessment Administrator 1995 - Present
Certified Minnesota Assessor
Assessment Administration Pope & Douglas
counties 1975 - 1995
Certified Minnesota Assessors on Staff
Judith Ellis, CMA
Sylvia Schreifels, CMA
Jeanette Peterson, AMA
Dan Raboin, CMA
LuAnn Stanley, CMA
Barry Staberg, CMA
David Stepan, CMA
Norris Taylor, CMA
Becky Radke, CMA
.
Assessment Technician
Clerk Specialist
Appraiser II
Appraiser II
Appraiser II, C.A.M.A.
Appraiser II
Appraiser II
Appraiser II
Appraiser I
17.
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COMPUTER AIDED
MASS APPRAISAL (CAMA)
SYSTEM EXAMPLE
(fYPICAL HOME IN STILLWATER)
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.
18.
428 S 6TH ST
.
Nbhd: 15.00
0107: nJO STORY
E 100FT LOT 7
THOMPSON PARKER & MOWERS ADD
2ND WARD
BUILDING DATA
01 Model SFR
02 Building Use TWO STORY
03 Shape Modifier IRREGULAR
04 Quality 7.5 GRADE
05 Roof Structure GABLE OR HIP
06 Roof Cover ASPH/COMP SHNGL
07 Exterior Wall-1 WOOD SIDING
08 Exterior Wall-2 NIA
09 Foundation 10 Crs Cnc Blk
10 Heating Fuel Natural Gas
11 Heating FORCED AIR DUCT
12 Air Condition NONE
13 Electric 100 AMP CIRCUIT
14 Plumbing Average
15 Basement Adj. 1/2 Basement
16 Bsmt. Fin No
17 Interior Fin PLASTER
18 Trim Hardwood
19 Window Double Hung
20 Flooring - 1 SHEET VINYL
21 Flooring - 2 HARDWOOD
22 Kitchen Appeal Standard
23 No of Bathrooms ONE BATH
24 Bedrooms 02 BEDROOMS
25 Fireplace Gr 7.0 One Fpl
26 Actual Year Blt 1880
27 Eff. Year Built 1966
28 Physical Deprc 1/2% YEAR
29 Functional Obs. 000000
30 Economic Obs. 000000
31 Extra Physical 000000
32 Inspection Type INTERIOR INSP.
33
34
SALES DATA
No Date DC QC
03 10/96 WD Q
02 7194 WD Q
01 5/93 WD Q
28-030-20-43-0085
L100 M100 B100 MARY UPPGREN
428 S 6TH ST
STILLWATER MN 55082
.
S AC Adj
I
I
I
Sale Price
126000
117000
93000
MISCELLANEOUS DATA
No Use Description
01 0120 SHED
02 0500 ENCLOSED PORCH
03 0510 Open Porch
04 0100 Residential Garag
.
LAND DATA
No Use Description
01 0020 RESIDENTIAL LOT
Zoning Land Units Adjustments Adj Price
R1 1.00L 25000.00
MARKET LAND VALUE
,11
11 GARA ( 198) 1
~12~
8SHED(96)
r12+12~
5SP(605SP(IO)l
rp2--LoNE30NE(78)
CRWLCRWL
r10
22 TUO(479l ~
CRWL 220HS(352)2
+ ISMF j
r+-9-,
100P(110)
L ~7 NE(42)
11.--J CRWL +
BSMF
OHS
CRWL
ONE
SHED
352
352
629
150
96
PERMIT DATA
No Date Permit Amt
02 4/97 6000
01 11/94 3000
Page
Date
Appr
CAMA
Value
By
OP
SP
TWO
GARA
001
8/20/96
BS97
118100
118100
CAMA
170
90
479
198
BUILDING SUMMARY----
Base Area 1533
Bldg Rate 67.01
Repl Cost 102732
Pct Cond .8450
RCNLD 86800
Misc Units
96.00
90.00
110.00
198.00
Adj Price Yr DT %Cond
4.80 66 HF 84.50
26.00 66 HF 84.50
7.00 66 HF 84.50
13.80 95 HF 99.00
MISCELLANEOUS VALUE
Value
400
2500
700
2700
6300
Value
25000
25000
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EXTERNAL REPORTS
INVENTORY
(SENT ANNUALLY)
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20.
WASHINGTON COUNTY
OFFICE OF ADMINISTRATION
EXTERNAL REPORTS INVENTORY
SEPTEMBER I 5, 1996
COUNTY DEPARTMENT;
DIVISION:
ASSESSOR
ASSESSMENT
REPORTING AGENCY REPORT llTLE SUBJECT FREQUENCY PREPARATION llME STATUTE/RuLE OR LEGAL REQ.
MN DEPT OF REVENUE "SPRING" ASSESSMENT CLASSIFICATIONS AND ANNUAL 3 MONTHS STATUTE 270. I I
ABSTRACT ESTIMATED MARKET VALUES
MN DEPT OF REVENUE "FALL" ASSESSMENT CLASSIFICATIONS AND ANNUAL 3 MONTHS STATUTE 270. I I
.
ABSTRACT ESTIMATED MARKET VALUES
MN DEPT OF REVENUE GENERAL ASSESSMENT CLASSIFICATIONS AND ANNUAL 4 MqNTHS STATUTE 270. I I
ABSTRACT ESTIMATED MARKET VALUES
MN DEPT OF REVENUE SOCIAL SECURITY NUMBER ALL HOMESTEAD AND ANNUAL 6 MONTHS STATUTE 273. I 24
MATCH HOMESTEAD LIST SOCIAL SECURITY NUMBERS
MN DEPT OF REVENUE BORDER VALUE MKT. VALUE COMPARISON ANNUAL I MONTH REVENUE POUCY
INVENTORY ACROSS Co UNES
MN DEPT OF REVENUE MARKET VALUE MARKET VALUE ANNtlAL 2 MONTHS LEGAL REQUIREMENT
USTlNG BY PARCEL LISTING BY PARCEL
MN DEPT OF REVENUE ExEMPT ExEMPT PROPERTIES EVERY 6 4 MONTHS STATUTE 273. 18
YEARS
ABSTRACT LISTING
METROPOUTAN COUNCIL AFFORDABLE HOUSING AFFORDABLE HOUSING VALUE ANNUAL I MONTH MET. COUNCIL DIRECTIVE
BY MUNICIPALITY
DEPT OF NATURAL RESOURCES WETlAND ACREAGE WETLAND ACREEAGE BY ANNUAL 2 WEEKS D.N.R. REQUIREMENT
WATERSHED DISTRICT
DEPT OF NATURAL RESOURCES WILD LIFE MANAGEMENT LAND LIST OF ANNUAL 2 WEEKS D.N.R. REQUIREMENT
DESIGNATED WILD UFE AREAS
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WAsAoN COUNlY
OFFICE OF ADMINI5TRAll0N
EXTERNAL REPORTS INVENTORY
SEPTEMBER I 5, 1996
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COUNTY DEPARTMENT: ASSESSOR
DIVISION: ASSESSMENT
REPORTING AGENCY REPORT TITLE SUBJECT FREQUENCY PREPARATION TIME STATUTE/RuLE OR LEGAL REQ.
MN OEPI' OF REVENUE SALES RATIO REPORT C. R. V. REPORT OF ALL MONTHLY 40 HRS. STATUTE 273. I I I
PER MONTH
SALES
MN OEPI' OF REVENUE MOBILE HOME USTlNG Usr OF ALL MOBIL! HOMES ANNUAL 2 MONTHS STATUTE 270.17
.
IN COUNTY.
MN OEPI' OF REVENUE PERSONAL PROPERTY USTlNG PERSONAL PROPERTY USTlNG ANNUAL 2 MONTHS STATUTE 270.71
MN OEPI' Of REVENUE LOCAL & COUNTY BOARD OF LOCAL & COUNTY BOARD ANNUAL I MONTH STATUTE 273. I I
EQUALIZATION MINUTES OF EQUALIZATION MINUTES
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WASHINGTON COUNTY
ABATEMENT POLICY
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I.
23.
WASHINGTON COUNTY
ASSESSOR'S POlley FOR THE ADMTh'ISTRATION OF ABATEMEl\'TS
Revised: April 1, 1997
.
Statement of Policy
The purpose of this statement is to define an abatement policy for the Washington County Assessor's
Office. This policy is guided by and consistent with the abatement statutes found in Minnesota
Statues 270.07, 270.10, and 375.192. The purpose of establishing this policy is to ensure that all
taxpayers in Washington County have equal opportunity to the statutory procedures. The objective of
the Washington County Assessor's Office is to provide a consistent policy to be utilized by all
taxpayers in Washington County.
What is an Abatement?
An abatement is a written request to lower the market value, penalties or interest or to change the
property classification. Abatements can result in a reduction of the tax levied against a particular
property. Abatements which address penalties and interest are applied for an approved at the
discretion of the County Auditor. The taxpayer must make a written request with the appropriate city
or township assessor. The County Assessor reviews and makes final determinations on all
abatements. Minnesota Statutes 375.192, Subd. 2. states that: "All applications must be approved
by the County Assessor, or if the property is located in a city of the first or second class having a
City Assessor, by the City Assessor, and by the County Auditor before consideration by the county
board. "
M.S. 375.192, Subd. 2., further provides that "the county is authorized to consider and grant
reductions or abatements on applications only as they relate to the current taxable year and up to two
preceding tax years; provided that reductions or abatements for the two prior years shall be
considered or granted for:"
.
1. "clerical error":
The application for an abatement is the result of an administrative or "clerical
error" .
A "clerical error" is a narrowly defined term reserved for
errors in entering figures in the records or errors of omission where
it was clearly the intent of an official to make an entry which was not done.
2. "When the taxpayer fails to file for a reduction or an adjustment due to
hardship, as determined by the county board". Where extraordinary circumstances
exist or in cases of extreme hardship.
Cases of hardship are to be presented to the appropriate authority; County Assessor and/or
County Auditor, in writing, where determinations are made on a case-by case basis. V1hen
determining "hardship" the County Assessor most commonly focuses upon the cause
that precluded the applicant from filing a timely appeal. These are most commonly based
upon physical or mental incapacities.
It is important to note that the abatement is not part of the appeals process, but rather an
administrative correction process except in cases of penalty and interest abatements. It is not
designed to permit taxpayers to challenge their valuation. The abatement is a written request, by the
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1 of 3
property owner, to lower the market value or to change the classification of a property when an error
. exists. Decisions are not subject to appeal.
If an abatement is filed concurrently with a Tax Court Petition (years,) normally the abatement is
automatically canceled. Conceivably, the property owner could choose between the two avenues if
reduction is justified.
Types of Abatements
There are four types of abatements:
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.
1. Valuation: These decisions are all appraisal based, where market value is the
determining factor. The applicant must provide a reasonable claim which refutes
the existing market value. Here the burden is on the taxpayer to demonstrate that an error
has been made. Erroneous property data collected by the assessor is not justification
alone to warrant an abatement. Inaccurate property data does not always translate to
over valuation. The preponderance of evidence must come from the market place.
2.
Classification: Most prevalent are Homesteads: These abatements are based upon
ownership and occupancy within statute specific dates. Homestead abatements put
the burden of proof upon the applicant to provide the necessary documentation to
satisfy the statutory requirements. Four requirements are expected of the homestead
abatement:
A. A deed. (Recorded)
B. Certificate of Real Estate Value. (Filed with county auditor)
C. Social Security Number(s). Considered private data on
individuals as defined in Section 13.02, Subd. 12.
D. Supporting documentation of occupancy proof for date(s)
in question.
Classification abatements could also include, but not limited to; Preferred
Commercial, Industrial and Utility property' "This Old House"; Title II; Disabled
and Blind classification, etc...
3.
Exemption: The criteria for an exempt abatement is predicated upon
ownership and qualifying use. These two requirements must be consistent
with one another. Requested documentation may include, Commissioner of
Revenue Form PE 75, Articles of Incorporation, Federal Cert. 501 @ (3),
Minnesota Form 990, synopsis of organizational function, and tenant lists.
4.
Local Option Abatement For Property Not Qualifying for Disaster Credit:
Minnesota Statute 273.123 Subdivision 7 "provides that an owner of a homestead
property or a non-homestead property that has been accidentally or unintentionally
damaged may apply for a reduction in the amount of taxes payable in the year the
destruction occurs and in the following year, if the property is not eligible for
disaster credit pursuant to subdivisions 1 through 5, with certain restrictions."
If the city or township assessor believes thara property may qualify for a reduction
under this statute, the city or township assessor is to contact the County Assessor's
Office for the processing of the request.
2 of 3
Application Process
.
All abatements must originate at the city or township (local) level except in cases of
penalty/interest abatements. The city or township assessor reviews the value, and/or classification
and then decides whether an error has occurred. Any change recommended by the city or township
assessor is considered to be an approval. When the city or township assessor denies the abatement
application the process stops at the local level.
Once an abatement is presented to the County Assessor, the final determination rests with the County
Assessor. The assessor reviews the value and/or classification and then recommends whether a
change should be made. If the abatement is not approved, a disapproval letter is sent by the assessor.
If the abatement is approved by the assessor, it is sent to the County Auditor, who must also approve
the abatement.
Before processing any approved abatement where the reduction of taxes, costs, penalties and interest
exceed $10,000, the County Auditor is required to give a twenty (20) day notice to the school board
and the municipality in which the property is located. If the school board or the municipality object
to the granting of the reduction or abatement, the county must refer the abatement or reduction to the
Commission of Revenue with its recommendation. The Commissioner of Revenue shall consider the
abatement or reduction under 270.07, subdivision 1, and have the final authority in the appeal.
While any abatement application is pending approval or processing, it is required that any tax
installments which become due to be paid in full. Any corrected tax remaining unpaid after the due
date is subject to penalty and interest. If the basis of the abatement is allowance of the homestead
classification, late payment penalty or interest will not be imposed if the taxpayer pays at least one- .
half of the tax due at each installment due date and pays any tax remaining within twenty (20) days of
the mailing of the corrected statement.
Deadline F9r.Filing
The deadline for all abatements will be December 31, of the year in which the tax is payable. For
example: The deadline for abating the January 2, 1996 valuation or classification for taxes payable in
1997 is December 31, 1997. The deadline means that a properly completed abatement form, signed
by the taxpayer, is postmarked and/or received by the appropriate assessor's office prior to the
deadline.
References
This policy is based upon and consistent with Minnesota Statutes 270.07, 270.10, 375.192, and the
Washington County Auditor's statutory abatement policy.
Other references:
The State of Minnesota Department of Revenue: The Property Tax Administration Manual, Abatements
Section 4600; The City of Minneapolis Department of Assessor, Abatement Policy, 9-1-94 and The
Hennepin County Assessor's Division of the General Services Department Abatement Policy, March,
1997.
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CITY OF STILLWATER
SALES RATIO
ANAL YSIS
(1997)
AND CURRENT
SALES LIST
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27.
97 Appraisal Plus
Sales Ratio Analysis Report
7/15/97 4:40:40
Kb Systems, Inc.
Page
SELECTION BY
SELECTION BY
SELECTION BY
SELECTION BY
NEIGHBORHOOD CODE
PROPERTY USE CODE
SALE STATUS (V/I)
SALE QUALIFICATION
FROM :00001500
FROM :0100
FROM :1
FROM :Q
TO :00001500
TO :0108
TO :1
TO :QU
.
SALE DATE FROM: 10/95
TO: 9/96 OUTLIERS LESS THAN: 99999 GREATER THAN:
o
Sales Ratio Statistics
NUMBER OF SALES
ABSTRACTED SALES
ARITHMETIC MEAN
WEIGHTED MEAN
MEAN SALE PRICE
MEDIAN
COEFFICIENT OF DISPERSION
STANDARD DEVIATION
COEFFICIENT OF VARIATION
PRICE RELATED DIFFERENTIAL
205
205
91.99
90.03
136860
93.00
6.44
8.91
9.68
102.17
22
21
20
19
18
17
16
15
14
13
12
11
10
9
8
7
6
5
4
3
2
1
Sales Graphic Display
.
6 6 6 67 7777 77788888888889999999m1111 1111
2 4 7 90 2345 789012345678901234567890000 0000
0123 6789
1
1
4
11
12
90
1
2
9
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97 Appraisal Plus 7115/97 4:40:40
Sales Ratio Analysis Report Kb Systems, Inc.
Page 2
SELECTION BY NEIGHBORHOOD CODE FROM :00001500 TO :00001500
SE.ON BY PROPERTY USE CODE FROM :0100 TO :0108
SE ON BY SALE STATUS (V/I) FROM :1 TO :1
SE ON BY SALE QUALIFICATION FROM :Q TO :QU
SALE DATE FROM: 10/95 TO: 9/96 OUTLIERS LESS THAN: 99999 GREATER THAN: 0
USE TOTAL SALE SALE SALES LAND MISC BLDG BASE RCN BLDG INCOME
PARCEL NUMBER NBHD NO. CODE VALUE PRICE DATE QC AC C RATIO M VALUE VALUE VALUE AREA RATE USE YB VALUE
-----------------
20-030-20-21-0050 15.00 0103 126500 144500 9/96 Q I 88 1 35000 12500 79000 1329 60.69 0103 93
20-030-20-21-0053 15.00 0107 186000 204900 12/95 Q I 91 1 35000 25500 125500 1786 71.70 010793
20-030-20-22-0011 15.00 0107 226900 250000 2/96 Q I 91 1 45000 30600 151300 2125 73.39 0107 91
20-030-20-23-0029 15.00 0107 196800 217500 7/96 Q I 90 1 45000 27300 124500 1715 74.43 0107 92
20-030-20-23-0042 15.00 0107 171600 205000 9/96 Q I 84 1 45000 10400 1 16200 1856 63.90 0107 93
20-030-20-24-0006 15.00 0107 166300 198331 9/96 Q I 84 1 45000 8400 112900 1579 75.28 0107 87
20-030-20-33-0029 15.00 0100 186200 249900 8/96 Q I 751 50000 28000 108200 1426 78.25 0100 91
20-030-20-33-0084 15.00 0103 136200 147900 12/95 Q I 92 1 35000 16600 84600 1288 67.69 0103 91
20-030-20-41-0018 15.00 0107 289100 335000 1/96 Q I 86 1 55000 29700 204400 2341 91.42 010788
20-030-20-44-0022 15.00 0100 250500 250000 7/96 Q I 100 1 55000 35000 160500 1584108.37 0100 84
20-030-20-44-0029 15.00 0107 238500 255000 6/96 Q I 94 1 55000 25000 158500 1990 85.65 0107 83
20-030-20-44-0035 15.00 0100 183800 189000 8/96 Q I 97 1 55000 25500 103300 1364 80.57 0100 85
21-030-20-14-0031 15.00 0100 212400 3055n 8/96 QM MP I 70 1 66000 28600 117800 1841 71.88 0100 75
21-030-20-14-0032 15.00 0103 173700 182461 5/96 Q I 95 1 55000 15700 103000 1966 58.89 0103 75
21-030-20-34-0053 15.00 0104 71000 76500 4/96 Q I 93 1 25000 1200 44800 932 61.170104 54
21-030-20-34-0077 15.00 0104 80900 86000 7/96 Q I 94 1 25000 6300 49600 984 59.33 0104 67
21-030-20-34-0086 15.00 0105 110000 113000 5/96 QD I 97 0 30000 10200 69800 0105 65
21-030-20-43-0035 15.00 0106 151800 182000 4/96 Q I 83 1 40000 6800 105000 1687 68.03 0106 80
21-030-20-43-0058 15.00 0105 89500 89900 6/96 Q I 100 1 20000 10400 59100 1265 57.28 0105 60
21-030-20-43-0071 15.00 0101 97600 115500 5/96 Q I 85 1 25000 8500 64100 1046 64.48 0101 87
21-030-20-43-0082 15.00 0100 94600 103000 8/96 Q I 92 1 30000 10600 54000 1069 61.92 0100 60
21-030-20-44-0003 15.00 0100 393900 450000 1/96 Q I 88 1 200000 23700 170200 2610 71.26 0100 80
21-030-20-44-0014 15.00 0107 167700 180000 9/96 Q I 93 1 65000 15100 87600 1625 66.13 010760
28-030-20-12-0039 15.00 0106 76900 64000 6/96 Q I 120 1 25000 1500 50400 874 64.38 0106 76
28-~0-12-0041 15.00 0100 81500 91900 6/96 Q I 89 1 20000 6300 55200 1022 63.86 0100 66
28- 0-12-0048 15.00 0105 91400 96879 6/96 QM MP I 94 1 35000 1000 55400 1404 51.61 0105 50
28-0 0-20-13-0068 15.00 0105 147800 159500 6/96 Q I 93 1 30000 14700 103100 2121 56.20 0105 70
28-030-20-13-0079 15.00 0107 149500 195000 7/96 Q I 771 35000 8200 106300 2089 60.23 0107 66
28-030-20-13-0080 15.00 0106 103800 140000 7/96 Q I 74 1 25000 11100 67700 1265 63.34 0106 66
28-030-20-13-0081 15.00 0107 96400 115000 3/96 Q I 84 0 25000 1900 69500 0107 56
28-030-20-13-0093 15.00 0105 61700 61000 4/96 Q I 101 0 25000 2000 34700 0105 50
28-030-20-13-0125 15.00 0107 263600 410000 7/96 Q I 64 1 55000 12000 196600 3561 67.74 010760
~8-030-20-21-0013 15.00 0100 81200 86000 7/96 Q I 94 1 25000 5700 50500 1012 61.26 0100 60
28-030-20-21-0019 15.00 0106 76900 78500 12/95 Q I 98 1 25000 9900 42000 1527 53.39 0106 50
~8-030-20-21-0072 15.00 0107 89600 87000 11/95 Q I 103 1 25000 2600 62000 1673 49.44 0107 45
28-030-20-21-0075 15.00 0107 118800 166000 6/96 Q I 72 1 25000 8800 85000 1585 63.45 0107 66
28-030-20-21-0084 15.00 0105 94800 95000 3/96 Q I 100 1 30000 9100 55700 1291 56.37 0105 50
28-030-20-21-0100 15.00 0105 87200 96000 3/96 Q I 91 1 30000 11100 46100 1015 59.33 0105 50
28-030-20-21-0111 15.00 0106 95300 103750 7/96 Q I 92 1 25000 12100 58200 1333 58.17010645
28-030-20-21-0118 15.00 0100 62900 67000 9/96 Q I 94 1 25000 1200 36700 816 56.88 0100 55
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ASSESSMENT
SERVICES CONTRACT
(CITY OF OAKDALE)
(EXAMPLE)
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32.
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ASSESSMENT AGREEMENT
Between Oakdale and Washington County
THIS AGREEMENT, made and entered into by and between the City
of Oakdale, and the County of Washington, State of Minnesota,
pursuant to the authority granted in Minn. Stat. 273.072 and 471.59.
WHEREAS, the City of Oakdale wishes to enter into an agreement
with the County of Washington to provide for the assessment of the
property, located in Washington County, in said City of Oakdale, by the
County Assessor; and
.
WHEREAS, it is the wish of said County to cooperate with said City
of Oakdale to provide for a fair and equitable assessment of property,
in compliance with State Law:
NOW, therefore, in consideration of the mutual covenants herein
contained, it is agreed as follows:
1. The City of Oakdale, County of Washington, State of Minnesota
and constituting a separate assessment district, will have its
property assessed by the Washington County Assessor's Office,
beginning with the assessment of the year 1998. A condition
precedent to this agreement is approval by the Commissioner of
Revenue of the State of Minnesota.
.
.
2. The fees charged by the Washington County Assessor's Office for
the services hereunder are set for in Exhibit "A" which is attached
hererto and incorporated herein.
a.) This fee schedule may be revised for subsequent assessment
years.
b.) If a fee schedule is revised for the upcoming assessment year,
it will be the same fee schedule which is used for other
jurisdictions for whom the County Assessor provides
assessment services.
3. It is hereby agreed that the persons providing the assessment .
hereunder will be considered employees of Washington County
and are not entitled to receive any of the benefits received by City
employees and are not eligible for workers' unemployment
compensation benefits under the City. The County also
acknowledges and agrees that no withholding or deduction for state
or federal income taxes, FICA, FUT A, or otherwise~ and it is the
County.s obligation to comply with withholding laws.
4. This agreement shall continue annually unless terminated by
either party giving a one year written notice to the other party.
.
.
.
.
IN WITNESS WHEREOF, the parties have executed this agreement this day of
,19
CITY OF OAKDALE
In the Presence of:
City Administrator
City Clerk
By:
Mayor
Attest
COUNTY OF WASHINGTON
In the Presence of:
Approved as to form:
Assistant County Attorney
Attest
By:
County Administrator
By:
Chairman, Board of Commissioners
By:
County Assessor
The above ag~eement is hereby approved by the Commissioner of'Revenue this
day of
,19_
Commissioner of Revenue
Assessor's Service Charge
Types of Property: Rates/1998
Residential Parcels: Addt. Inc.
$ 100. --- $ 100,000 $ 7.50
$ 100,001 -- $ 200,000 $ 8.75
Over $200,001 - $ 10.00
Commercial/Industrial/Apt: $ 15.00
Farm (with outbuildings): $ 12.00
Vacant Land/Misc. $ 6.50
Court Preparation:
Residential parcels (per petition) $ 100.00
Commercial/lndustrial/Apts (per petition) $ 200.00
* 1998/ Exempt Parcels:
- Unimproved Parcels $ 3.00
- Improved Parcels $ 7.00
Exhibit "A"
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CITY OF STILL WATER
CITY COUNCIL MEETING NO. 97-17
July 15, 1997
SPECIAL MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble at 4:30 p.m.
Present:
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Also present:
City Coordinator Kriesel
City Attorney Magnuson
Parks Director Thomsen
City CI~rk Weldon
Administrative Assistant Cordes
Press:
Julie Kink, Courier
Mike Marsnik, Stillwater Gazette
1. Workshop: Local Access Network
Mel Jahnke, Imagineering, Inc., presented design specifications for a comprehensive networking plan
for City Hall.
Administrative Assistant Cordes and City Coordinator Kriesel provided additional information on the
following subjects: Information sharing, Washington County connectivity, software upgrades and
standardization, cost, and future LAN opportunities.
Motion by Councilmember Cummings, seconded by Councilmember Thole directing preparation of bid
and specifications for equipment for local area network for City Hall as listed in the Network
infrastructure specifications prepared by Imagineering, Inc., and preparation of agreement with
Imagineering, Inc., for additional services. All in favor.
2. Workshop: 5-year Capital Improvement Program (CIP)
City Coordinator Kriesel reviewed Part II, Potential Projects, of the proposed 5-year CIP, (Part I,
"Oper~tions" was previously adopted by Council.) He explained the ClP is used as a planning tool in
the establishment of the final budget and for identifying projects that may be constructed if and when
financial resources become available; the CIP can be modified by Council at any time.
Motion by Councilmember Thole, seconded by Cummings adopting the 5-year Capital Improvement
Program. All in favor.
Motion by Councilmember Cummings, seconded by Councilmember Bealka to recess at 5 :45 p.m. All
in favor.
City Council Meeting No. 97-17
Attest:
City Clerk
2
July 15, 1997
Mayor
..
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City Council Meeting No. 97-17
July 15, 1997
.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-17
July 15, 1997
REGULAR MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble at 7:00 p.m.
Present:
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Also present:
City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Building Inspector Zepper
Community Development Director Russell
City Clerk Weldon
Press:
Julie Kink, Courier
Mike Marsnik, Stillwater Gazette
APPROV AL OF MINUTES
. Motion by Councilmember Cummings, seconded by Councilmember Bealka approving the July 1, 1997,
Regular and Recessed Meetings and Executive Session. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. John and Marguerite Rheinberger - Request for City participation for sesquicentennial
commemoration of the August 26, 1848, Territorial Convention
John Rheinberger, 818 W. Olive, presented a request for city approval of the formation of a
committee to organize a celebration to be held August 26, 1998, commemorating the holding of the
Minnesota Territorial Convention in Stillwater in 1848. He requested the city act as fiscal agent,
provide $5000 in city funding, and approve the appointment of the following as members of the
organizing committee: Charles Hooley, Gene Bealka, Marguerite Rheinberger, John Rheinberger,
Bob Utecht, and Sharon Mallman.
Motion by Councilmember Thole, seconded by Councilmember Zoller approving request of John
Rheinberger for formation of organizing committee for sesquicentennial celebration of Minnesota
Territorial Convention; authorizing city to act as fiscal agent; and directing staff to investigate possible
funding. All in favor.
.
Mayor Kimble asked Mr. Rheinberger, who is currently Exalted Ruler of Elks Lodge #179, and Don
Warling, past Exalted Ruler, to join him at the podium for a "surprise" presentation of a Certificate of
Appreciation to Elks Lodge #179 for charitable contributions to the City.
"l
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City Council Meeting No. 97-17
July 15, 1997
CONSENT AGENDA *
.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving the consent agenda.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
1. Resolution 97-157: Directing Payment of Bills.
2. Contractors Licenses: Paragon Pools, Willernie, MN; Orlinson Construction, Stillwater, MN; Horak
Inc., Bayport, MN; Bald Eagl.e Siding, LLC, Vadnais Heights, MN; MCL, LLC, (General
Contractor), Eau Claire, WI; D & H Construction, Coon Rapids, MN.
3. Hang banners: United Way - September 8-0ctober 31, Chestnut St.; City of Stillwater Chamber - of
Commerce, Fall Colors Art Fair, September 22-0ctober 5.
4. Peddlers Permits: Frederick Kalinoff, farm produce at Greeley & Pine; David Engebretson, farm
produce, 4th & Orleans.
5. Authorization to begin Lily Lake Beach picnic area and walkway improvements
6. Resolution 97-158: Employment of Sarah Hamilton as part-time lifeguard
7. Cost Sharing for Brown's Creek Watershed Outlet Monitoring Station
8. Authorization to attend LC.B.O. Annual Business Meeting - Inspection Dept.
9. Resolution 97-159: Agreement with Equipment Supply, Inc., for HV AC preventive maintenance
STAFF REPORTS .
1. Community Development Director Russell reported a vacancy on the Planning Commission for a
term to expire December 31, 1998. The position was vacated by David Charpentier. The vacancy
will be advertised and appointment made at the September 2, 1997, Council meeting.
Motion by Councilmember Thole, seconded by Councilmember Cummings directing advertisement of
vacancy on Planning Commission. All in favor.
Community Development Director Russell also reported the vacation of drainage and utility
easements was necessary for the subdivision of Parcel A, Block 1, Marketplace 2nd Addition; the
easements would be moved to the northern border.
Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-160
vacating drainage and utility easements, Parcel A, Block 1, Marketplace 2nd Additon.
PUBLIC HEARINGS
1. Case No. SUP/97-32. This is the day and time for the public hearing to consider an appeal of the
Planning Commissions decision from Margaret Mitchell for a chiropractic office use in a residential
district, 1055 W. St. Croix Avenue. Notice of the hearing was placed in the Stillwater Gazette on
July 3, 1997, and notices mailed to affected property owners.
Community Development Director Russell reviewed the request and reported the Planning .
Commission based the denial on concerns expressed by the neighbors related to commercial use in
4
City Council Meeting No. 97-17
July 15, 1997
. the neighborhood, impacts on traffic and child safety.
The Mayor opened the public hearing.
Margaret Mitchell, applicant, explained her request and asked for approval for one year (September
to September).
Bernie Jordahl, 1115 Amundson Drive, expressed concerns regarding child safety and setting a
precedent for commercial use in the neighborhood.
Margaret Jordahl, 1115 Amundson Drive, stated a business would bring strangers into the
neighborhood.
Ann Cummings, 1060 Amundson Drive, expressed the following concerns: Dr. Mitchell was a renter
and did not pay taxes; the neighborhood is zoned residential, not commercial; the road is
unimproved; and additional traffic creates a safety issue.
Paula Nelson, 1201 Amundson Drive, stated her 17-year old daughter signed the petition supporting
the chiropractic office in the home (circulated by Dr. Mitchell) and also signed her parents' names.
She stated she is opposed to the commercial use of the property, and requested their names be
removed from the petition. She felt the request would not be for "temporary use" but would
eventually become permanent.
.
Jeff Hands, 1135 Amundson Drive, expressed strong opposition based on concerns for the safety of
children.
Shelly Michaelis, 1341 Dallager Court, stated she is a local realtor. She reported several commercial
properties are available in the City and a commercial use in the neighborhood could directly affect
the property values of homes in the area.
Judd Orff, property manager for 1055 W. St. Croix Avenue, explained the owner ofthe property
approves of the commercial use on a temporary basis only and is adamant the use not be permanent.
Riva Nolley, St. Paul, supported Dr. Mitchell's request, stating she is a patient of four years and could
assure the neighbors Dr. Mitchell would operate her business in a clean, quiet manner and would be
respectful of the rights of the neighbors.
Mary Williams, 638 S. Minnesota St., Bayport, spoke to the character of Dr. Mitchell, stating full
support of her request and the need to retain her services in the valley.
The Mayor closed the public hearing.
.
Motion by Councilmember Bealka, approving a chiropractic office use in a residential district, 1055 W.
St. Croix Avenue. Died for lack of second.
Motion by Councilmember Bealka, approving a chiropractic office use in a residential district, 1055 W.
5
City Council Meeting No. 97-17
July 15, 1997
St. Croix Avenue for 8 months (Sept. - May). Died for lack of second.
Motion by Councilmember Cummings, seconded by Councilmember Zoller denying appeal for a
chiropractic office use in a residential district, 1055 W. St. Croix Avenue.
2-3 (Thole, Kimble, Bealka - nay) Motion Failed.
.
Motion by Councilmember Thole, seconded by Councilmember Zoller approving a chiropractic office
use in a residential district, 1055 W. St. Croix Avenue, September-January, with no option for renewal.
1-4 (Bealka, Cummings, Kimble, Zoller - nay) Motion Failed.
Recessed at 8:15 p.m. Reconvened at 8:30 p.m.
Motion by Councilmember Bealka, seconded by Councilmember Thole approving a chiropractic office
use in a residential district, 1055 W. St. Croix Avenue from Sept. 1 - March 1,1997, three days per
week, 10 a.m. - 3 p.m., to sunset March 1, 1997. 4-1 (Cummings - nay)
2. Croixwood Boulevard Street Rehabilitation Project, Job No. 9724. This is the day and time for the
public hearing to consider the making of a street rehabilitation improvement on Croixwood
Boulevard between County Road 5 to Northland Boulevard, pursuant to Minnesota Statutes, Sections
429.011 to 429.111. The area proposed to be assessed for such improvement is properties abutting
Croixwood Boulevard between County Road 5 to Northland Boulevard. Estimated cost of
improvements is $130,000. Notice of the hearing was placed in the Stillwater Gazette on July 3,
1997, and July 11, 1997, and notices mailed to affected property owners.
.
City Engineer Eckles reviewed the proposed project and funding options.
The Mayor opened the public hearing.
Gene Buck, 2511 Croixwood Blvd. requested definition of "collector street". City Engineer Eckles
stated Croixwood Blvd. was close to being a collector street in that it carries more traffic than normal
residential street. He explained Croixwood was designed for heavier traffic; the base layer was still
intact, but the overlay was in bad condition.
Raymond Poskozim, 2507 Croixwood Blvd., read the letter he sent to Council citing concerns with
the method of assessing, the history of Croixwood Boulevard, and road maintenance.
Terry Rodgers, 2504 Croixwood Blvd., stated he did not feel the adjoining residents should pay for
maintaining the street when it is used as a route by all Croixwood residents and for heavy
construction equipment traveling to other sites; the burden should be shared. He felt two assessments
in 10 years to .be unreasonable.
Ray Dombrowe, 2337 Croixwood Blvd., also felt the burden of cost should be shared. During the
reconstruction of side streets in Croixwood last year, all traffic was directed through Croixwood
Blvd., delaying repair to Croixwood Blvd. and further beating up the street.
.
Debbie Kohl, 2713 Croixwood Blvd. requested all trucks be kept off the road or have everybody pay
through a road fund.
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City Council Meeting No. 97-17
July 15, 1997
Bette George, 2672 Fairlawn Drive, questioned why everybody wasn't assessed for Croixwood
Blvd., because they used the street as much as she did and she didn't use other people's streets.
Becky Radell, 2719 Croixwood Blvd., expressed dissatisfaction that streets are fixed and then tom up
to put in pipe.
Ralph Germain, 603 Hillside Blvd., stated contractors should guarantee their work or the City should
look for other contractors.
The Mayor closed the public hearing.
Council directed the assessment be at approximately 55%.
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-161
ordering Improvement and Preparation of Plans & Specifications for Croixwood Blvd. Rehabilitation
Project, Job No. 9724.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-162
approving plans and specifications and ordering advertisement for bids for Croixwood Blvd.
Rehabilitation Project, Job No. 9724.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
Recessed at 9:35 p.m. Reconvened at 9:50 p.m.
3. Case No. V/97-28. This is the day and time for the public hearing to consider a request for a variance
to the front yard setback (30 feet required, 15'3" requested) for construction of a two story, 2000 sq.
ft. addition to an existing single family residence at 2318 Boom Road in the RA, One Family
Residential District and Bluffland/Shoreland Overlay District. William C. Messner, applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 20, 1997, and notices mailed to
affected property owners. (Continued from 7/1/97; request to continue to 8/15/97)
Community Development Director Russell reported the applicant has requested a continuance until
the August 18 meeting to consider additional remodeling options.
Motion by Councilmember Thole, seconded by Councilmember Bealka continuing request for a
variance to the front yard setback at 2318 Boom Road, Case. SUP/97-32, to August 15,1997. All in
favor.
4. This is the day and time for the public hearing to consider the reconveyance of the west Y2 of Lot 4,
Sunnyslope Lane property to Washington County. Notice of the hearing was placed in the Stillwater
7
City Council Meeting No. 97-17
July 15, 1997
Gazette on June 20, 27 and July 3 and 11, 1997.
.
City Attorney Magnuson reported the intent to reconvey this parcel to Washington County had been
published as directed by Council and required by the City Charter. He explained this was necessary
to allow for the sale of the property because it was a tax forfeit parcel. The City is only allowed to
use tax forfeit property for public use; the city cannot sell tax forfeit parcels.
The Mayor opened the public hearing.
Edna Johnson, 213 Birchwood, stated she had no objection to the request to purchase the land to
build a garage; however, they had made a similar request earlier and told it could not be subdivided
by the city.
After clarification, it was determined the lot under consideration was not the parcel she had earlier
inquired about purchasing. The Mayor explained she could request the same process for
reconveyance to the County as was being done for the parcel under consideration by the Council.
The Mayor closed the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-163
approving the reconveyance of the west Y2 of Lot 4, Sunnyslope Lane property to Washington County.
.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
1. Second reading of Ordinance 840 amending the zoning ordinance by changing zoning classification
of newly annexed land.
Community Development Director Russell reported the zoning reclassification will make the district
consistent with the Comprehensive Plan. The language has been approved by the Joint Town/City
Board.
Motion by Councilmember Bealka, seconded by Councilmember Zoller second reading of Ordinance
840 amending the zoning ordinance by changing zoning classification of newly annexed land.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
2. Approval of AUARlMitigation Plan
Sherry Buss, Bonestroo Rosene Anderlik & Assoc., reviewed the AUARlMitigation Plan,
summarized the comments received and the answers to the comments.
.
8
City Council Meeting No. 97-17
July 15, 1997
.
Motion by Councilmember Thole, seconded by Councilmember Cummings approving AUAR document
and directing it be forwarded to the Environmental Quality Board. All in favor.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
NEW BUSINESS
1. Approving plans and specifications and ordering advertisement for bids, Croixwood Boulevard Street
Rehabilitation, Job No. 9724. (Action taken directly following pubic hearing ordering the
improvement. )
2. Request for emergency repair work - Hazel Street Ravine
City Engineer Eckles reported the Hazel Street Ravine has badly eroded during the past two storm
events. He explained Council could declare an emergency which would allow staff to proceed with
repairs using day labor contractor services and city resources as necessary.
Council determined emergency repairs should be made without later assessment possibility, and all
other repairs are to follow the 429 assessment process.
.
Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-164
declaring an emergency and directing Staff to proceed with emergency repairs to Hazel Street Ravine
and setting public hearing for August 19, 1997, for the remainder of the Hazel Street Ravine Erosion
Project, Job No. 9609.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. First reading of ordinance amending City Code, Chapter 29, Sewer Service Charges
City Coordinator Kriesel reported the present sewer and garbage ordinances do not specifically
address adjustments to accounts for conversions of residences from multi-family to lesser units. He
requested the ordinance be amended by adding appropriate language.
Motion by Councilmember Thole, seconded by Councilmember Cummings first reading of ordinance
amending City Code, Chapter 29, Sewer Service Charges. All in favor.
4. First reading of ordinance amending City Code, Chapter 30, Garbage and Rubbish
Motion by Councilmember Thole, seconded by Councilmember Cummings first reading of ordinance
amending City Code, Chapter 30, Garbage and Rubbish. All in favor.
. 5. First reading of ordinance amending City Code, Sale of Tobacco Products
City Attorney Magnuson reported significant changes to our ordinance are necessary because of
9
City Council Meeting No. 97- I 7
July IS, 1997
recent legislative changes. He requested a first reading at this time, with a second reading August 19
which would allow for a 30-day notice to license holders.
.
Motion by Councilmember Thole, seconded by Councilmember Bealka first reading of ordinance
amending City Code, Sale of Tobacco Products. All in favor.
COMMUNICATIONS/REQUESTS
1. James Laskin, City of Stillwater Chamber of Commerce - Request for letter of endorsement for
historic directional signs
Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to write letter
of endorsement to MnDOT supporting the request of City of Stillwater Chamber of Commerce for
installation of historic directional signs on 194 and Highways 95 and 36. All in favor.
STAFF REPORTS (continued)
City Engineer Eckles presented the proposal from Service Environmental Engineering Corporation
for the preparation of Phase 1 Environmental Study for the Aiple property for a lump sum fee of
$1600.
Motion by Councilmember Bealka, seconded by Councilmember Thole adopting Resolution 97-165
accepting proposal and approving contract with Service Environmental Engineering Corporation for the
preparation of Phase 1 Environmental Study for the Aiple property.
.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
City Attorney Magnuson presented the Findings of Fact, Conclusions of Law and Order regarding the
July 1, 1997 denial by Council of the application of John Whitcomb for a special use permit for
residential use and a variance to Stillwater parking ordinance requirements at 124 S. 2nd Street.
Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-166
adopting Findings of Fact, Conclusions of Law and Order regarding denial of application of John
Whitcomb for a special use permit for residential use and a variance to Stillwater parking ordinance
requirements at 124 S. 2nd Street.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
.
10
.
.
.
City Council Meeting No. 97-17
July 15, 1997
ADJOURNMENT
Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 10:30 p.m. All in
favor.
Mayor
Attest:
Clerk
Resolution 97-157: Directing Payment of Bills.
Resolution 97-158: Employment of Sarah Hamilton as part-time lifeguard.
Resolution 97-159: Agreement with Equipment Supply, Inc., for HV AC preventive maintenance.
Resolution 97-160: Vacating drainage and utility easements, Parcel A, Block 1, Marketplace 2nd Add.
Resolution 97-161: Ordering Improvement and Preparation of Plans & Specifications for Croixwood
Blvd. Rehabilitation Project, Job No. 9724.
Resolution 97-163: Approving the reconveyance of the west 12 of Lot 4, Sunnyslope Lane property to
Washington County.
Resolution 97-164: Declaring an emergency and directing Staff to proceed with emergency repairs to
Hazel Street Ravine and setting public hearing for August 19, 1997, for the remainder of the Hazel Street
Ravine Erosion Project, Job No. 9609.
Resolution 97-165: Accepting proposal and approving contract with Service Environmental Engineering
Corporation for the preparation of Phase I Environmental Study for the Aiple property.
Resolution 97-166: Adopting Findings of Fact, Conclusions of Law and Order regarding denial of
application of John Whitcomb for a special use permit for residential use and a variance to Stillwater
parking ordinance requirements at 124 S. 2nd Street.
11
J
,
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 97-167
.mdahl, Chris Repair/Replace Locks
Ameridata Hard Drive/Internal Fax/Modem
Amoco Sprint Gasoline/Diesel
Ancom Communications Portable Radio Charger
Ankeny Kell Professional Services
Armac Computer Work Stations
Beedle, Gerald Park Deposit Refund
Bell, Timothy Table/Keyboard Drawer
Board of Water WAC
Borgerding, Pam Park Deposit Refund
Bryan Rock Products Agricultural Lime
Buckley, Joe Equipment Changeover
Burmaster, Russell Janitorial Services
Capitol Communications Maintenance Agreement
CSCV Joint Cable Comm. Professional Services
Century College Plants
Century Labs Air Freshener/Hand Cream
Chemsearch Drain Cleaner
Conrad Mechanical City Hall Project
Courier Council Proceedings
Danko Turnout Gear
Durbin, Shawn Park Deposit Refund
Mberhard Construction Picnic Shelters
~colab Pest Removal
EFH Co. Curve Crest Pond/Escrow Refund
Emergency Apparatus Repair Truck
Equipment Supply Maintenance Contracts
Express Photo Photo Processing
Faith Incubators Project Park Deposit Refund
First Quality Fence Fence
Fleet Fueling Gasoline
Food N Fuel Gasoline
Forsythe, Bob Park Deposit Refund
Francis, Katherine Film and Processing
Franklin Quest Office Supplies
Fred's Tire Tractor Tires
Gannon's Auto Body Repairs
Gazette Legal Publications/Subscription
Geo. W. Olsen Construction City Hall Project
Gilliam, Leeland K. Weekend Sectional School
Gisela's Blinds
Global Computer Supplies Trackball
Gopher State One Call June Calls
G.F.O.A. Membership/Class Registrations
.GraZZini Brothers City Hall Project
Greeder Electric Street Light Repair
Hanson, Erik Beaver Removal
Harvest States GlovesfTwine
406.00
605.34
1,459.16
290.00
55,667.91
1,815.11
35.00
68.72
9,033.75
35.00
447.73
1,450.00
438.91
486.00
18.75
33.00
159.40
188.57
15,381.00
187.20
861.08
35.00
2,300.00
219.36
36,112.14
222.31
1,371.00
32.74
35.00
3,345.00
74.00
20.29
35.00
25.93
112.52
78.91
208.22
129.90
2,648.00
228.65
5,504.00
103.50
24.50
1,257.00
2,470.00
2,234.00
270.00
205.97
-
Honeywell Security System 389.79 ,
Hull, Brian Park Deposit Refund 35.00
Interim Personnel Testing Services 200.00 .!
J. C. Fogelberg Professional Services 1,741.06
Jacobson, Cynthia Sam's Club 41.50
Johnny's TV Copy Tape 10.65
Junker Sanitation Garbage Bags Sold 312.50
Justice Planning/Mgmt Assoc. Subscription Renewal 75.00
Kangaroo Self Storage Storage Space Rental 448.40
Kellington Construction City Hall Project 12,317.00
Knutson, Trish Park Deposit Refund 35.00
Lake Management Lake Maintenance 1,841.00
Leage of MN Cities Deductible 500.00
League of MN Cities Ad/Training 435.00
Legislative Associates Professional Services 5,625.00
M/ A Associates Cleaner 35.94
Magnuson, David Legal Services 10,900.00
Maritronics Repair Traffice Counters 30.00
MedTech Resource Firefighter Gloves 332.00
Mil Life Select Account 158.10
State of MN B.C.A. CJDN Connect/Operations 390.00
MN County Attorney's Assoc. Juvenile Code Books 44.99
MN Dept of Econ. Security Unemployment 22.02
MN Pollution Control Agency Sewer Certification 23.00
Mogren Sod Farms Sod 131 .00
Moore Business Forms Receipts 476.60 .
Old Republic Surety Premium 100.00
On-Site Sanitation Portable Restrooms 3,321.45
Pederson, Heidi Park Deposit Refund 35.00
Peterson, David Park Deposit Refund 35.00
Polaroid KidCare Starter Kit 236.64
Polfus Implement Mower Parts 230.39
RD.O. Equipment Parts for Chipper 76.08
Reliable Appliance Vacuum Belts 8.41
Ron's Cabinets City Hall Project 60,990.00
Rose Floral Bedding Plants 27.22
Ruttger's Lodge Conference 173.01
Service Environmental Myrtle St. Dump 11,205.91
Sprint Long Distance 9.26
St. Cloud Restaurant Supply Hand Soap 37.59
St. Croix Animal Shelter Boarding Fees 809.03
St. Croix Office Supplies Office Supplies 588.03
St. Joseph's Equipment Lamp for Loader 84.05
St. Paul Linoleum City Hall Project 6,318.00
Stillwater Motor Company 1997 Chevrolet Blazer 21,361.00
Stillwater Sunrise Rotary Quarterly Dues 115.00
Stillwater Towing Tow Forfeiture Vehicle 53.25
SuperValu TIF Balance 43,000.00 .
T. A. Shifskey Asphalt 2,705.85
T. R Systems Data Path Setup 170.00
Treadway Graphics D.A. R E. Items 389.60
,
\ USC
Valley Auto
.Viking Office Products
Wal-Mart .
Warning Lites
Wasche Interiors
Washington County
Yocum Oil
Zizzo, John
MANUALS - JULY 1997
Affordable Office Furniture
MN Dept. of Revenue
MN State Treasurer
Murray, Bridget
Office Max
Packaging Store
Stillwater Travel
U. S. Postmaster
Washington County Treasurer
ADDENDUM
Airtouch Cellular
AT&T
AT&T Wireless
.compass
League of MN Cities
NSP
U.S. West
Washington Co. Treasurer
Zepper, Allen
Lumber
Auto Parts
Office Supplies
CoffeefT ape/Film
Barricades/Flashers
City Hall Project
Professional ServicesfTraffic Signs
Gas and Diesel
Training
125.57
1,126.78
309.33
60.35
535.93
2,556.00
803.51
1,976.70
70.00
Used Book Shelves
Sales Taxi Use Tax
Building Permit Surcharge
Refund - Special Use Permit
Aluminum Cork Boards
Ship Camera for Repair
Airfare
Postage
Vehicle Plates
95.85
15,468.00
4,341.00
50.00
317.24
31.35
213.96
938.86
18.50
Cellular Phones
Long Distance
Cellular Phones
Professional Services
Premium
Electric
Phones
Tabs for Vehicle
Airfare/Meetings
40.60
24.42
318.42
1,062.50
43,127.25
4,513.99
5,054.87
8.50
357.00
420.547.37
Total Due:
Approved by the City Council this 5th Day of August, 1997.
APPROVED FOR PAYMENT
.
.
.
.
STAFF REQUEST ITEM
DEPARTMENT: Street
DATE: August 1. 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is):
New sanders for trucks. old ones are to corroded to repair
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
Cost - $1.842 + tax each
$3.684 + tax for two
This is considered a capital outlay purchase. No money under capital outlay for
sanders. We do have money for equipment repair ($7.000) but no money for
purchase.
ADDITIONAL INFORMATION ATTACHED YES X NO
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE .WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
SUBMITTED BY
~~
DATE %-1-97
07/17/1997 15:59
5125715091
CRYSTEEL TRUCK EQUIP
PAGE 01
.
CRY STEEL TRUCK
EQUIPMENT
1130 73RD AVENUE
FRIDLEY, MN. 55432
612-571-1902
800-795-1280
FAX 612-571-5091
July 17, 1997
Mr. Dave Junker
City of Stillwater
Public Works Department
216 N 4th Street
Stillwater, MN 55082-4898
FAX 430-8810
Reference: 2 UndertaiJgate Sanden
Dear Dave:
.
Pursuant to your request for quotation on the above referenced, we are pleased to submit
the following for your consideration:
Two (2) Monroe ModeJ MS-964-DA Dual Auger Undertailgate sander complete to
manufacturer's standard specifications and including:
Dual 4 " Augers
Dump over cover
Quick Mounting hardware
Painted Highway Orange
Sanders $ 1,842.00 EACH
Price good for acceptance within 30 days from date of quote, prices and tenns in
accordance with specifications described in quote, State and Federal Taxes will be added
where applicable,
Available from inventory for immediate installation.
Should YOll have any Ruther questions, please do not hesitate to contact me directly, I
remain,
.
.
.
.
STAFF REQUEST ITEM
DEPARTMENT: Street
DATE: August 1. 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is):
New iack hammer
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
$1.056 + tax. No specific budget item. This is considered capital outlay.
ADDITIONAL INFORMATION ATTACHED YES
NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
SUBMITTED BY _~
DATE
g -1- ~ 7
--.....
.
STAFF REQUEST ITEM
DEPARTMENT: Building, Engineering, Planning
DATE:
August 1, 1997
.
DESCRIPTION OF REQUEST (Briefly outline what the request is):
Purchase of a revolving information rack for lobby on 3rd Floor. This rack will be used to provide the public
with information (handouts) in relation to building, planning, engineering and general city information
(examples: building and planning applications and requirements, snow plowing, parking, general
engineering information)
This rack provides each department with 20 slots to provide information which is readily accessible to
the public.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and .
the proposed source of the funds needed to fund the request)
This was not budgeted for in Capital Outlay. The cost would be divided by the three departments at a cost
of approximately $100 per department. This cost could be taken out of office supplies or miscellaneous
expenses.
ADDITIONAL ITEMS ATTACHED:
YES
NO
x
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY
DATE:
1-Aug-97
.
.
Stillwater Fire Department
Birthplace of Minnesota
George W. Ness, Fire Chief
July 29, 1997
TO:
Mayor and City Council
FROM:
George W. Ness, Fire Chief
RE:
Promotion, Steve Zoller to firefighter/engineer
Steve Zoller has tested and passed a written and practical exam for the position of part time
firefighter/engineer. I am recommending that he be promoted to the position of part time
firefighter/engineer effective October 1, 1997 .
YOU~i
.
216 North Fourth Street, Stillwater MN 55082
(612) 351-4950
fax (612) 351-4940
EMERGENCY CALL - 911
RESOLUTION NO. 97-168
APPROVING PROMOTION OF STEVE ZOLLER
TO FIREFIGHTER/ENGINEER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion
of Steve Zoller to part-time Firefighter/Engineer, from and after October 1, 1997, for a
probationary period of one year, is hereby approved; and said Steve Zoller shall receive
compensation commensurate with the position of part-time Firefighter/Engineer.
Adopted by the Council this 5th day of August, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
.
.
.
.
.
.
CITY OF STILLWATER
MEMORANDUM
TO: Mayor and City Council ~~
FROM: Diane Deblon, Finance Director
DATE: July 30, 1997
SUBJECT: Utility Bill Adjustments
The following are requests for and recommendations made for utility bill adjustments:
Description
Recommendation
1.
Leaking toilets repaired
in May.
Reduce July 1997 & future billings to prior
average of 34/gallon per quarter.
2.
Leaking toilet and shower
repaired in May.
Reduce July 1997 & future billings to prior
average of 9/gallon per quarter.
RESOLUTION NO. 97-169
APPROVING FULL-TIME EMPLOYMENT OF LESLIE WARDELL
AS PATROL OFFICER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the full-time
employment of Leslie Wardell as Patrol Officer, from and after September 1, 1997, is hereby
approved; and that as compensation for services the said Leslie Wardell shall receive salary and
benefits as specified for the position in the Agreement between the City of Stillwater and "
Teamsters Local 320.
Adopted by the Council this 5th day of August, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
.
.
.
.
.
.
RESOLUTION NO. 97-170
APPROVING PROMOTION OF CHRISTOPHER FELSCH
TO JUVENILE OFFICER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion
of Christopher F elsch to the rank of Juvenile Officer, from and after September 1, 1997, for a
probationary period of six (6) months, is hereby approved; and said Christopher Felsch shaJl
receive salary and benefits as specified for the position in the Agreement between the City of
Stillwater and Teamsters Local 320.
Adopted by the Council this 5th day of August, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
MAGNUSON LAW OFFICE
61243<;l~641
QUIT CLAIM DEED
No delinquent taxes and transfer
entered; Certificate of Real Estate
Value ( ) filed ( ) not required
Cenificate of Real Estate
Value No.
,19_
County Auditor
By
Deputy
STATE DEBD TAX DUE
HEREON: 5
Date: J 19_
fOR VALUABLE CONSIDERATION, City of Stillwater, a Municipal Corporation under the laws of the
State of Minnesota, Grantor, hereby conveys and quitclaims to Highlands of Stillwater Homeowners'
Association, a Non-Proftt Corporation under the laws of the State ofMinnesotll, Grantee, real property in
W a.~ington County. Minnesota, described as follows:
Outlot A, The Highlands of Stillwater 6th Addition, Washington County, Minnesota, accoluing to the
recorded plat thereof.
Subj~ to the covenants and mtrictiollB contained in. the Declaration of Covetlantl of the Highland of
Stillwater Homeowners' Association dated September I', 1994, and recorded with theW ashington Count)'
Recorder on November 1, 1994, as document no. 821280,
The Seller certifies that the Seller does not know of MY wells on the describe real property.
The oonsideration of this sale was less than 5500.00.
IOgether with all hereditaments and appurtenances belonging thereto.
(Affix Deed Tax Stamp Here]
Jay L. Kimble, Mayor
MOOi Weldon, Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
The foregoing Instrument was ackllOwledged before me this _ day of -' 19_. by Ja..v L. Kimble.
M~or afthe CiQ.' ofStillwatl!1' 811d Marti Weldon Clerk of the Ci(y of Stil1~~f,
NOTARIAL STAMP OR SEAL (OR OTHER. TITLE OR RANK)
SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT
Tax Statements for the rea! propeny described in this instrument should be sent to:
Stephen M. Markert, President
Highlanlb of Stillwater Homeowners' Association
1272 Driving Park Road
Stillwater, MN 55082
TInS INSTRUMENT WAS DRAFTED BY: (NAME AND ADDRESS)
David T. Magnuson (#66400)
Magnuson Law Firm
333 North Main Street, Suite 202
P.O. Box 438
Stillwater, MN 55082
6121439.9464
P.02
.
.
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STAFF REQUEST ITEM
DEP ARTMENT Administration
MEETING DATE August 5. 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of a HP LaserJet 6Lse for Modi Weldon's office.
Move to new office area does not allow for c;har;ng of rr;ntpr due to cablinq
dist~n('es fPrint-(j'''' was rreviollsly shared with secretary)
''l..L.. ..
- ~
FINANCIAL IMPACT (Briefly outline the costs, ifany, that are associated with this request and the
proposed source of the funds needed to fund the request)
Cost of the printer is $399.00 + $25.94 (tax) for a total of $424.94 to be taken from
Administration budget.
ADDITIONAL INFORMATION ATTACHED
YES_ NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY
Modi Weldon
Date Julv 31. 1997
STAFF REQUEST ITEM
.
DEPART1vfENT Parks
MEETINGDATE Auq. 5th 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to use the remiinder of the money from the privacy
fence at Benson Park to purchase picnic tables for that park
..
FINANCIAL IN1P ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
Budgeted for under C/O Improvements $2225.00 to use
ADDITIONAL INFORMATION A IT ACHED
YES
NO_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MlN1MUl\1 OF FIVE WORKING DAYS PRIOR TO TIrE NEXT REGULARL Y SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL IvfATERIAL PACKET.
SUBMITTEDBY ~~. d'~ - DATE '7~~7
/
.
.
DEP ARTlvfENT
STAFF REQUEST ITEM
Parks
NfEETJ]\JG DATE Auq 5 1997
DESCRIPTION OF REQUEST (Briefly outline \vhat the request is)
Request to hire Tricia'Markfort to work in the Parks Dept.
as seasonal help.
Tricia Markfort
2855 Oakgreen Ave N.
Stillwater Minn. 55082
.
FINANCIAL IlvIP ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
--.......
Budgeted for under part time salarys for 1997 ~8 00 an Hr
Starting Date to be Aug. 7th 1997
ADDITIONAL INFORMATION A IT ACHED
YES
N04-
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A
MINIMUM OF FIVE WORKWG DAYS PRIOR TO TIlE NEXT REGULARL Y SCHEDULED
COUNC IL MEETING IN ORDER TO BE PLACED IN THE COUNC IL W.. TERrAL PACKET.
SUBMlTIEDBY ,;:z:.... ~ DATE ~/S/P?
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RESOLUTION NO. 97-171
APPROVING SEASONAL EMPLOYMENT OF
TRICIA MARKFORT - PARKS DEPARTMENT
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the seasonal
employment of Tricia Markfort, from and after August 7, 1997, is hereby approved; and that as
compensation for services the said Tricia Markfort shall receive the sum of $8 per hour.
Adopted by the Council this 5th day of August, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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NAME OF APPLICANT
COMPANY NAME
ADDRESS
TELEPHONE NUMBER
DATE
APPLICATION FOaAXI CAB LICENSE
.
lJOt.L~ ~SiV\qe.r
First Middle Last -.....J Date of Birth
.f!). S. -:::t:n<!.. Err\-er pri~S 1)8" ~Ul.Ja::l.e..r ~A TWI- i
J'.D. DO~ 1~ ~SOf)) WT 51io1 ~
~~-~
~- \-'11
MAKE MODEL STYLE YEAR VIN NO.
LICENCE SEATING LOCATION FEE PAID CERT POLICE
NO. CAPACITY VEHICLE $ 15/CAB OF VEHICLE
STORED INS. INSPEC.
POLICE
BACK-
GROUND
CHECK
$- NEW
RENEWAL
TRANSFER
SIGNATURE
ADDRESS
RESOLUTION NO. 97-172
APPROVING PART-TIME EMPLOYMENT OF JASON LINDNER
AS PATROL OFFICER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the part-time
employment of Jason Lindner as Patrol Officer, from and after August 1, 1997, with a
probationary period of twelve months, is hereby approved; and that as compensation for services
the said Jason Lindner shall receive a salary of $8.30 per hour.
Adopted by the Council this 5th day of August, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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MEMORANDUM
TO:
Mayor and Council
FROM:
City Coordinator
SUBJECT: City Hall construction change orders
DATE:
August 1, 1997
Discussion:
Attached to this memo is PR No's 33, 34, 35, and 36 for the City Hall construction
project along with schedules showing the status of the project costs.
The pending changes include the Fire Department vehicle exhaust system and other
work that may need to be done. I would like the Council to consider approval of the
vehicle exhaust system as well as the PR's that are listed in detail. I will provide the
Council with a description and definitive cost of the work at the meeting.
It would appear that the overall construction/remodeling costs will come in about
$80,000 to $90,000 over the original estimate. However, the total construction cost
estimate should not be considered cost overruns. We are actually very close to the
original estimate. The cost appears to be high because a number of items have been
added (such as the LAN system, additional furniture and equipment and some
Audio/visual equipment) that were actually to be considered as Operation budget items
for 1998 or future years. These items could be considered at a later date. However, the
City earned over $100,000 interest on the construction funds during 1996 and
anticipates more interest revenue during 1997. Therefore, the items were purchased
or are recommended to be purchased as part of the addition/remodeling project.
Recommendation:
Approve PR's #33, 34, 35, 36, and Fire Department vehicle exhaust system.
4JA
')
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(pR ~ >#33-#34-#35-#36)
Proposal Rejected
Request Item Amount Pending
Proposal Request #33
33-1. Refer to Drawing E10, Room 224: Furnish one
.' receptacle on cast wall south of door at 12" above
floor. Power shall be obtained from panelboard
NLP-21, one 20 amp single pole breaker dedicate
circuit for owner telephone equipment +$ 445 Accepted
33-2. Refer to Drawing E10, Room 224: One existing
receptacle on north wall was removed when new
door was cut in. Re-install this receptacle on north
wall below panel NLP-21 at 12" above floor. ~
Power shall be obtained from panel NLP-21, one ~
20 amp single pole breaker dedicate circuit +$ .
33-3. Provide one (1) splash block 2'0" x 3'0" at the
roof drain south side of main entrance. NjC By Owner
To -rlt L -p'R - 33 LiLtS
--
Proposal Request #34
34-1. Install handicap urinal in 2nd floor toilet All
other toilet fixtures to be non-handicap. Third
floor toilet room fixtures to remain as installed. +$ 254 Accepted
34-2. Furnish and install 4" concrete block filled with
concrete under reception counters Room 112 in
lieu of metal stud and gypsum board. Finish of
wall to remain as shown. +$ 293 Accepted
34-3. In lieu of wood windows shown above reception
counters in Room 112, furnish bulletproof glass
Guardian 500 included in PR as shown on attached
drawings PR23-A1 and PR 34-A2. 24"W bulletproof
glass to be centered in opening on room side.
Glass to overlap lobby side glass 3". Include deal .
tray. +$ 2,311 Accepted
.
Proposal
Request
. ';,
CHANGE ORDER #11
(PR #24-#33-#34-#35-#36)
Item
Amount
Accepted
Rejected
Pending
Proposal Request #34 (cont.)
34-4. Provide mortise key pad in Door 168 in lieu of
.latchset
+$
644 Accepted
3 :) 0 '1..--
To TA L P e -3 tf
Proposal Request #35
35-1. Reverse swing of Door 322A to allow for
adequate locking capabilities.
35-2.
35-3.
A.
35-5.
35-6.
35-7.
35-8.
35-9.
.0.
T.B.D. On Hold
Repair existing face brick at SE comer of Fire
Station at overhead door and SE comer of City Hall. +$ 1,196 Accepted
Relocate existing lintel at Council Chamber. +$ 2,307 Accepted
Install insulation at piping elbows where
asbestos was removed.
Original Quote was $5,500.00 +$ 4,675 Accepted
Furnish and install two new water closets and
flush valve on 1st floor. +$ 463 Accepted
Issue credit for blacktop allowance included
in contract (- $ 10,000) Accepted
Issue credit for east sidewalk, south end. T. B. D. Waiting for Pricing
Change handicap urinal on 1st floor to standard
height +$ 254 Accepted
Issue credit for landscape allowance included in contract
A. Landscaping -($ 6,349.00)
B. Retaining wall + $ 3,170.00
Note: Retaining Wall railing to be determined
late. (-$
3,179)
Accepted
Furnish and install concrete bases for exterior
lighting.
3,120
Accepted
+$
Proposal
Request
CHANGE ORDER #11
(PR #24-#33-#34-#35-#36)
Item
Proposal Request #35
35-11.
35-12.
35-13.
35-14.
.. Furnish and install pressure relief valve on fire
protection line.
Provide vcr in Corridor 202 as indicated on attached
sheet PR 35-A1.
Provide wall mounted light fixture per following
specification:.
M~e: BEGA
Model: 6493
Color: White
Reference: 1C/ A7, east elevation (-$
Electrical revisions. Reference 1/E10.
A) Room 224, Comp./Storage:
1. North wall, left of door, provide recessed
raceway along width of wall at 10" AFF.
See electrical Note 1 for raceway
description. Remove and patch portion
of existing furred-out wall as required.
Caulk wall along top and bottom of
raceway.
2. North wall, right of door, provide one
fourplex receptacle. Remove and patch
portions of existing furred-out wall as
required.
3. South wall, remove existing surface
mounted raceway, remove portion of
existing furred-out wall as required,
remount existing raceway, provide
additional raceway to width of wall,
patch wall to match existing. Caulk
wall along top and bottom of raceway.
+$
Amount
264
N/C
39)
.
Accepted
Rejected
Pending
Accepted
Accepted
Accepted
.
.
.
CHANGE ORDER #11
(PR #24-#33-#34-#35-#36)
Proposal
Request
Item
Proposal Request #35 (cont.)
35-14. ,Electrical revisions. Reference 1jE10 (cont).
A) Room 224~ Comp.jStorage(cont):
4. W est wall~ provide one fourplex receptacle.
Remove and patch portion of existing
furred-out wall as required.
B) Room 226~ Copy jW orkroom:
1. East wall~ provide one fourplex receptacle
at north end of wall.
Not to Exceed
-[i,Tft'- p~-~S
Aosal Request #36
36-1. As shown in attached sheets PR 36-A1 and
PR 36 -A2~ remove existing pencil drawers and
associated assembly where indicated and
provide p.1am. drawers~ file drawers and cabinet
as indicated in drawings 3Ej A11~ 4Ej All and
5D j A12. Shallow drawers will be 3" deep on
the insiat? ,-:~ar - Room #209 (Reception).
T otaI (
SI'f 5 A ~
.
Amount
+$ ~
~)
+$ 1,514
~
Accepted
Rejected
Pend.in~
o
Accepted
CITY HALL PROJECT
CONSTRUCTION COST UPDATE
August 5,1997
Original Cost Estimate
General Construction
Other
Contingency
Total Original Estimate
Current Estimate
General Construction:
Base bid
Additions:
Approved change orders-
General (Schedule B)
Pending change orders
PR #33
PR #34
PR #35
PR #36
Fire Station exhaust
Other revisions
Total pending
Total Additions
Total General Construction
Add:
Owners Construction Items- (Schedule A)
Total Current Estimate
* To be approved this meeting - August 5, 1997
* * To be determined at a later date.
.)
.
$3,248,512
676,132
161.925
$4,086,569
$ 3.248.512
142.736
*445
*3502
*(939)
*1514
**30,000
**20,000
.
$54.522
$197.258
$3,445,770
719.049
$4,164,819
.
. SCHEDULE A
OWNERS CONSTRUCTION ITEMS
AUGUST 5,1997
Original Estimate Current Estimate
State surcharge 3,500 1,300
SAC/WAC 3,000
Water hook-up fees 500
Site survey 1,300 1,300
Soil tests 1,632 1,632
Concrete testing 10,000 4,000
Janitorial clean-up 1,000 2,000
Builder's Risk insurance 4,200 4,670
Asbestos removal 25,000 29,979
Furniture 66,000 70,000
. Audio/visual 90,000 128,000
Rental! storage/moving 10,000 5,000
Architectural 410,000 416,000
Bonding/financing 50000 35,000
* Landscaping 8,000
* Blacktopping 5,000
OSHA Compliance 7.168
Total 676.132 719.049
* Formerly part of Original Contract, now deleted from contracts and assigned to Owners
Construction Items via change orders.
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SCHEDULE 8 .
SUMMARY OF APPROVED CHANGE ORDERS
AUGUST 5, 1997
General
NO.1 5,500
NO.2 (PR 1 turn 8) 22,246
NO.3 (PR 9) 32,120
NO.4 (PR 10) 2,151
No.5 (PR 11 & 12) 20,158
NO.6 (PR 13 thru 16) 21,483
No.7 (PR 17 thru 19) 9,926
NO.8 (PR 20,21 and 23) 625
No.9 (PR 22, 24, 25, and 26) 20,576
PR #27 3,761
PR #28 (494)
PR #30 2,260
PR #32 1,314
Total General $141.176 .
Audio Visual
AV#1 550
AV#2 555
AV#3 -0-
AV#4 455
Total AudioNisual *$1.560
Total $142,736
* Included in "Owners Construction Items" estimate and not included in "pending change
orders" on Construction Cost Update schedule.
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RESOLUTION NO. 97-173
APPROVAL OF PROPOSAL REQUESTS NOS. 33, 34, 35, and 36
CITY HALL BUILDING PROJECT
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, that Proposal Requests Nos. 33,34,35, and 36, attached as Exhibit A, are hereby
approved; and the appropriate Councilmember and staff are hereby authorized to sign the
necessary forms.
Adopted by Council this 5th day of August, 1997.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
.
.
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MEMO
TO: Mayor and City Council
FROM:
;'.,~
L_ t.
Klayton Eckles
City Engineer
SUBJECT: Bid Results
Croixwood Boulevard Street Rehabilitation
Job No. 9724
Bids for the above project will be received on Tuesday, August 5th at 10:00 a.m.
Staff will present the bids results and a recommendation at the meeting Tuesday evening.
.
.
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CITY OF STILLWATER
MEMO
August 5, 1997
TO: Mayor and City Council
~5
FROM: Shawn Sanders, Civil Engineer
SUBJECT: Croixwood Boulevard Street Rehabilitation
Project No. 9724
DISCUSSION:
Bids for the Croixwood Boulevard Rehabilitation Project were opened today at 10:00
a.m. Three bids were received with the results as follows:
BIDDER
BID AMOUNT
Ashbach Construction Co.
St. Paul, MN
$92,002.49
Vi-Con, Inc.
Northfield, MN
$92,686.80
Tower Asphalt, Inc.
Lakeland, MN
$93,462.75
ENGINEER'S ESTIMATE:
$100,000.00
RECOMMENDATION:
Staff recommends that Council receive the bids and award the contract to Ashbach
Construction Company for their low bid of $92,002.49.
ACTION REQUIRED:
If Council concurs with the staff recommendation, they should pass a motion adopting
RESOLUTION NO. 97-_, ACCEPTING BID AND AWARDING CONTRACT FOR
CROIXWOOD BOULEVARD STREET REHABILITATION (PROJECT NO. 9724)
RESOLUTION NO. 97-
ACCEPTING BID AND AWARDING CONTRACT FOR
CROIXWOOD BOULEVARD STREET REHABILITATION (PROJECT NO. 9724)
WHEREAS, pursuant to an advertisement for bids for the construction Croixwood
Boulevard Street Rehabilitation, bids were received, opened and tabulated according to law, and
the following bids were received complying with the advertisement;
BIDDER
BID AMOUNT
Ashbach Construction Co.
St. Paul, MN
$92,002.49
Vi-Con, Inc.
Northfield, MN
$92,686.80
Tower Asphalt, Inc.
Lakeland, MN
$93,462.75
ENGINEER'S ESTIMATE:
$100,000.00
AND, WHEREAS, it appears that Ashbach Construction Company of St. Paul,
Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Ashbach Construction Company of St. Paul, Minnesota in the name of the City of
Stillwater for the construction of according to the plans and specifications therefore
approved by the City Council and on file in the office ofthe City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed.
Adopted by the City Council this 5th day of August, 1997.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
.
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t "
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MEMO
August 1, 1997
TO:
Mayor and Council
./
~f.
FROM:
Klayton Eckles
City Engineer
SUBJECT: Approving Plans and Specifications and
Accepting Proposal for Emergency Repairs
for Hazel Street Ravine
Project No. 9610
DISCUSSION:
At the July 15th meeting Council directed staff to finalize a repair solution and
look for contractor services in order to be able to make emergency repairs on the Hazel
Street Ravine. Since that time staff has meet with residents in the area, completed some
survey investigations, and substantially completed the plans and specifications for this
project. Also, staff has contacted a number of contractors and obtained quotes for making
the repairs.
Attached are the quotes received from various contractors for making the
necessary repairs. These quotes vary somewhat in that some contractors only gave
proposals on completing portions of the work. The following table summarizes these
proposals.
$51,000*
Miller Excavating I $66,625*
..C.:W:..'Houle-.--...--.-...-..-.-----.... Stomi--~ewer-'---'--'----r- $2;3';795.5'0* ;j;m'..._.__._.
Raleigh Dirtwork $28,961 *
*adjusted to engineers estimated quantities
**based on immediate start only
It appears that the Rehbein quote is the lowest quote for completing the majority
of the work. In addition, there will be some landscaping and restoration work which can
be bid out later since this work is not considered emergency work.
RECOMMENDATION:
Staff recommends that Council approve the plans and specifications for the
emergency work associated with the Hazel Street Ravine project. Staff also recommends
that Council accept the proposal from Glenn Rehbein Contracting.
ACTION REQUIRED:
If Council concurs with the staff recommendation, Council should pass a motion
adopting Resolution No. 97-_, APPROVING PLANS & SPECIFICATIONS FOR
EMERGENCY REPAIRS FOR HAZEL STREET RAVINE (PROJECT NO. 9610)
and Resolution No. 97 - _, ACCEPTING QUOTATION AND AWARDING
CONTRACT FOR EMERGENCY REPAIRS FOR HAZEL STREET RAVINE
(PROJECT NO. 9610) and authorize staff to commence with the emergency repairs
subject to finalizing access agreements with the residents.
"
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MILLER EXCAVATING, INC.
"PETE" MILLER
"Big or Small, We Do Them AIJr
(612) 439-1637
3636 Stagecoach Trail No.
Stillwater, Minnesota 55082
July 22, 1997
City of Stillwater
216 North 4th St.
Stillwater, Mn. 55082
Attention: Tim Moore
Re: Bid-Hazel St.
Install manholes and pIpe as per plan usmg 54" manholes with
flat top and casting.
.
Silt fence.
Price $30,500
Rip-Rap 12-24 inch-as needed - per ton-in place.
Approximately 135 ton.
Price $3,915.00
Marifi cloth for filter blanket-Amoco 4545-480 sq. yds.
Price $960.00
Approximately 5000 cu. yds. clay fill in place-compacted.
(Truck Measure) Price $6.25 per yd.
This includes shaping berms.
/i& 1 /J;; ~
Peter J. Miller
.
8651 NAPLES ST. N.E. . BLAINE, MINNESOTA fi5449-6724 . (6'2) 784-0657
.
To:
City Of Stillwater
216 Nonh Fourth Street
Stillwater, :t..1N 55082
7'22/97
Attention:
Shawn Sanders
Reference:
Hazel Street Ravine
Load and deliver 12 cubic yard trucks frcm Interlachen development.
$ G.75/cy
Place imported fill, finish grading and shaping (hourly);
D-6 dozer
D-4 dozer
D-3 dozer
973 loader
Sheepsfoot compactor
$94/hour
S82/hollr
S72/hour
$104/hour
$84/hour
Furnish and install storm pipe as shown with 30" FES/TG
S ~8,950.00
Furnish and install Riprap class II as directed
S W.OO/ton
.
We have not included:
erosion control, tree clearing, topsoil or placement, import of material other :~han
lnterlachen dirt, turf restoration, street restoration
We do not accept responsibility for any weather or design related incidents. iJI work will
be done at your direction.
If you have any questions please give me a call.
Sincerely,
/(' r5-~/n 9"
I C.:u..-<.. ...)(..y ) ,,},_..r...,~. -..
I '
,Paul Houle
Project Coordinator
.
.
M.J. RALEIGH TRUCKING INC.
P.O. BOX 261
STILLWATER, MN 55082
7/22/97
To: CITY of STILLWATER
Re: HAZEL ST STORM IMPROVEMENTS
BID
ITEM DESCRIPTION QUANTITY PRICE AMOUNT
1 COMMON BORROW(LV)(IN PLACE) 9300 CY $3.97 $36,921.00
2 RIP RAP CLArS II 222 CY $38.00 $8$436.00
4 SIL T FENCE HD) 300 LF $2.25 675.00
BID TOTAL $46,032.00
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...,.'..;_ c..,. _ I ....J" J~I,-' ... '_ .~~' I. ,-:'_~'~_
..J~~4::. l"'I..,ll.., I':'~.J_'_) 1-, "'11...J"CII.~~.~1
,- . ',",<:.
.'
..~,
Jt. .'. ..~..~"..
.r,o-."
e, 'U/, ~<Ude~ 1~,
@,
EXC<Jvscing . SliWe,.WOlCIlT Ccnstruc:icn
1300 WEST COUNTY ~OAD I
SHOriEVIEW. MINNESOTA 55126
TELEPHONE,484-6077
'.VJ. 0111 ---"
.
J'.\ly 21, 1997
City of Stillwat~r
216 No. 4th St.
Stillwater, Mn 5512182
Attn: Tim Moore
QUOTRTION: STILLWATER - HAZeL ST. RAVIN STORM SEW~R
1. Mobilization lLS 0~16QliZ1.0121 = $160~1. 14'121
-:. 24H Rep Cl 1:.' Si9LF @ 38.50 '" 8431. 50
...... ;;;J
., 30" RCP Cl 5 4l3LF @ &2.00 297E-.Q1'Z1
":'. .-
4. ::iQ1t1 RCP FE
W/GURRD lER @ 1 35121. 0111 = 1350.0121 .
'" Storm IIIH <20' dp c...,. e) 4EA @ lC350.0\Z1 ::: 78l210.1!\ti1
-.l.
6. Rip Rap ( '. load ~ ) 30TON @ 37.00 = 1110.0l<
.:.
7. 18" RC~1 Cl 5 l€:-LF @ 33.00 '" 528.00
TOTAL: .23.795.50
:::=====-=.:~=
AN eQUAL OPPORTUNITY EMPLOYER
.
:l<* TO-AL FAGE.02 "*
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RESOLUTION NO. 97-
APPROVING PLANS & SPECIFICATIONS FOR EMERGENCY REPAIRS
FOR HAZEL STREET RAVINE (PROJECT NO. 9610)
WHEREAS, pursuant to Council direction on July 15, 1997, the City Engineer has
prepared plans and specifications for the emergency repairs for Hazel Street Ravine and has
presented such plans and specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILLWATER, MINNESOTA that the plans and specifications for the Hazel Street Ravine
Emergency Repair project are hereby approved.
Adopted by Council this 5th day of August, 1997
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
RESOLUTION NO.
ACCEPTING BID AND A \V ARDING CONTRACT FOR EMERGENCY
REPAIRS FOR HAZEL STREET RAVINE
(PROJECT NO. 9610)
WHEREAS, pursuant to Council direction, quotations where solicited and received for
Emergency Repairs for Hazel Street Ravine.
~1t.1\'''' t/~)1 INc..
AND, WHEREAS, it appears that Glenn Rehbein Gr'""pn~s of Blaine, Minnesota has
submitted the low quotation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with of
in the name of the City of Stillwater for the construction of according to the plans and
specifications therefore approved by the City Council and on file in the office of the City
Clerk.
Adopted by the City Council this 5th day of August, 1997.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
.
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.,
1
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464. TELECO~IER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO: Mayor and City Council
FROM: David T. Magnuson, Stillwater City Attorney..1:fP'v\ v'
DATE: July 29, 1997
SUBJECT: Purchase Agreement with Burlington Northern and Santa Fe Railroad Company
for Lowell Park Parking Lot
Some time ago, the City authorized negotiations for the purchase of the Lowell Park parking lot
from Burlington Northern and Santa Fe Railroad Company. Pursuant to that direction, the
Railroad prepared a Purchase Agreement that provides for the agreed upon sale price of one
hundred twenty-five thousand five hundred and no/l 00 dollars ($125,500.00) with twelve
thousand five hundred and no/lOO dollars ($12,500.00) in earnest money. I have reviewed the
proposed Earnest Money Contract and find that it is consistent with the Council's direction and
in proper form for execution by the City. If the Council chooses to go ahead with this purchase,
they should authorize the Mayor and Clerk to sign the Agreement and also authorize payment of
the necessary twelve thousand five hundred and no/lOO dollars ($12,500.00) deposit. Please let
me know if you desire further information on this. I enclose a copy of the proposed Purchase
Agreement for inclusion in the Council packet for the first meeting in August.
DTM/ds
Enclosure
cc: Nile Kriesel, City Coordinator
Steve Russell, City Community Development Director
Modi Weldon, City Clerk
(
..
THE BURLINGTON NORTHERN AND SANTA FE RAILWAY COMPANY
.
REAL ESTATE PURCHASE AND SALE AGREEMENT
Catellus Management Corporation
4545 Fuller Drive
Irving, TX 75038
July 1, 1997
BUYER'S OFFER
1. The undersigned, hereinafter called "Buyer", offers to purchase from the Burlington Northern Railway
Company, herein-after called "Seller", all of Seller's right, title and interest in and to that parcel ofland situated
in or near the City of Stillwater, County of Washington and State of Minnesota, shown outlined red on .
marked Exhibit "A", dated May 28, 1997, attached hereto and made a part hereof (said parcel of land b
hereinafter called "the Property") at the price and upon the terms and conditions as follows.
PURCHASE PRICE AND PAYMENT
2. Seller may approve or disapprove this Agreement for any reason whatsoever, in Seller's sole and
absolute discretion, whether reasonable or unreasonable or whether arbitrary or capricious. Subject to the
approval of this Agreement by Seller, Buyer agrees to pay to Seller the purchase price of $127,500.00 for
Property, of which the amount of $12,500.00 hereinafter called the "deposit", is paid to Seller, or Seller's
assignee, to be applied on the purchase price. Said deposit shall be refunded to Buyer if this offer is not
accepted by Seller within forty five (45) days from the date of said offer. The balance of said purchase price
shall be paid in cash or by certified check to Seller, or Seller's assignee, or by wire transfer to the bank account
of Seller or Seller's assignee, as designated by Seller, at the time Seller's deed to said property is delivered to
Buyer. Notwithstanding anything set forth herein to the contrary, the balance of the purchase price shall be due
twenty (20) days from notice that Seller's deed is ready for delivery. Delivery of said deed shall be made at
Seller's above stated office.
TAX-DEFERRED EXCHANGE
3. Seller reserves the right to assign to Apex Property & Track Exchange, Inc. ("Apex"), Seller's right to
receive payment of the purchase price. Apex is a qualified intermediary within the meaning of Section 1031,&
the Internal Revenue Code of 1986, as amended, and Treas. Reg. S 1.1031 (k)-1 (g), for the purpose.
,
completing a tax-deferred exchange under said Section 1031. Seller shall bear all expenses associated with the
. use of Apex, or necessary to qualify this transaction as a tax-deferred exchange, and, except as otherwise
provided herein, shall protect, reimburse, indemnify and hold harmless Buyer from and against any and all
reasonable and necessary additional costs, expenses, including, attorneys fees, and liabilities which Buyer may
incur as a result of Seller's use of Apex or the qualification of this transaction as a tax-deferred transaction
pursuant to Section 1031. Buyer shall cooperate with Seller with respect to this tax-deferred exchange, and
upon Seller's request, shall execute such documents as may be required to effect this tax-deferred exchange.
CONVEYANCE
4. Seller shall convey all of Seller's right, title and interest, if any, in the Property to Buyer by Quitclaim
Deed subject to the terms, conditions and reservations set forth herein and/or in the Quitclaim Deed. Buyer, as
soon as possible after acceptance of this offer, shall advise Seller of Buyer's intent to have the Property
surveyed. In the event Seller's description of the Property used in the Deed is not acceptable to the Buyer,
Buyer shall so advise Seller of any objections to this description and within 15 days thereof, Buyer, at its
expense, shall arrange for a survey of the Property to be furnished to Seller.
ACCEPTANCE CONSTITUTES AGREEMENT
5. This offer of Buyer to purchase the Property, when duly accepted and signed by Seller, shall constitute
the entire agreement between the parties for the sale and purchase of the Property, and shall bind and inure to
the benefit of Seller and Buyer.
. LIQUIDATED DAMAGES AND SPECIFIC PERFORMANCE
6. Time is of the essence of this contract. If Buyer fails to perform this contract within the time limits
herein specified, Seller may retain the deposit as liquidated damages, not as a penalty or forfeiture, and declare
this contract terminated, or Seller may proceed to have this contract specifically enforced.
SUCCESSORS IN INTEREST
7. Wherever referred to herein, the term Buyer shall mean and apply to Buyer, its successors and assigns,
who shall be severally and collectively liable for any and all performance hereunder. Wherever referred to
herein the term Seller shall mean and apply to Seller, its successors and assigns, who shall be severally and
collectively liable for any and all performance hereunder.
THIS OFFER IS, AND THE CONVEYANCE OF THE PROPERTY SHALL BE, SUBJECT TO THE
FOLLOWING TERMS, CONDITIONS AND RESERVATIONS.
8. Easements-Seller shall reserve a permanent easement as necessary, as determined in Seller's sole
discretion, for the continued maintenance, operation and use of all existing driveways, roads, utilities, tracks,
wires and easements of any kind whatsoever on the Property, whether owned, operated, used or maintained by
Seller, Seller's licensees or other parties, and whether or not of record, and for the installation, construction and
. situation of facilities necessary to or beneficial for, the operation of Seller's railroad, with reasonable right of
entry for the repair, reconstruction and replacement thereof, without limitation as a result of any further
~
enumeration herein. In addition, Seller shall reserve a non-exclusive permanent easement for the construction,
maintenance and operation of one or more pipelines or fiber optic lines as presently located, or as mee
located in the future, on the Property.
OTHER TERMS AND CONDITIONS
9. Title Defects--If, within the ten (to) day period following Seller's notice to Buyer that Seller's deed is
ready for delivery, Buyer notifies Seller that Buyer has requested evidence of title to the Property, Buyer shall
furnish to Seller at Buyer's expense such evidence of title within thirty (30) days of said notice from Buyer in
the form of an abstract of title or a title commitment, and a written statement specifying the matters or defects
other than said permitted exceptions and reservations and other than such usual exceptions contained in Owner's
policies and the matters to which .this sale is subject by the terms hereof, the time of payment of the balance of
the purchase price shall be extended for a period of sixty (60) days after the receipt of said evidence of title and
statement. If Seller is unable or unwilling to cure such matter or defects within said sixty (60) day period, and
Buyer is unwilling to accept the deed subject to such matter or defects then either party may terminate this
Agreement by serving written notice of termination upon the other party within fifteen (15) days thereafter and
all further rights and liabilities under this Agreement shall cease and terminate except that Seller shall return the
deposit to Buyer and Seller shall reimburse Buyer for the actual amount paid by Buyer, if any, to an abstractor
for an abstract of title or to a title .company for a title report (but not for title insurance), provided that said
abstract or title report shall be delivered and assigned to Seller. Otherwise, Buyer shall remit to Seller, or
Seller's assignee, the purchase price within ten (10) days or at closing, whichever is earlier.
10. Real Estate Commissions--If any real estate broker or agent can establish a valid claim for commi.'
or other compensation as a result of Buyer having used their services in connection with the purchase 0
Property, all such commission or other compensation shall be paid by Buyer. Seller shall not be liable for any
real estate commissions or finders fees to any party with respect to the sale of the Property, except a commission
to Catellus Management Corporation ("Broker") pursuant to a separate agreement. On and prior to the Date of
this Agreement, Broker has advised, and hereby advises, Buyer, by this writing and by other means, and Buyer
hereby acknowledges that Buyer has been so advised, that the Broker is acting as the agent of the Seller, with
the duty to represent Seller's interest, and Broker is not the agent of the Buyer. If a policy of title insurance is to
be obtained, Buyer should obtain a commitment for title insurance which should be examined prior to closing
by an attorney of Buyer's choice. Prior to the execution of this Agreement, Broker has advised and hereby
advises the principals of this transaction, that this Agreement is binding on them, and the principals hereby
acknowledge that they have been so advised.
11. Liens of Seller's Mortgages--Seller shall deliver to Buyer, who shall place of record, good and sufficient
releases of the liens of Seller's mortgages, where required under the terms of any mortgage on the Property,
within one hundred eighty (180) days after the first meeting of Seller's Board of Directors held after the
conveyance contemplated herein. In the event Seller shall be unable to obtain said releases for any reason,
Seller shall have the right to terminate this Agreement upon serving written notice of termination upon Buyer
within fifteen (15) days thereafter, and both parties shall thereupon be released and discharged from all
liabilities and obligations hereunder, except that Seller shall repay to Buyer any and all sums therefore paid by
Buyer to Seller upon a reconveyance of title to the Property to Seller free and clear of defects or objections to
the same extent as if no conveyance had been made to Buyer hereunder.
.
12. Other Liens--Any judgment against Seller which may appear of record as a lien against the Property
.. shall be settled and satisfied by Seller if and when it is judicially determined to be valid, and Seller hereby
indemnifies the Buyer for all loss as arising out of Seller's failure to have a judgment lien so settled and
satisfied. All outstanding assessments levied or due in the year the deed is delivered shall be paid by Buyer.
13. General Real Estate Taxes--Real estate taxes or assessments payable or paid in the year the deed is
delivered shall be prorated by Seller and Buyer as of the date on which the deed is delivered on the basis of the
most recent ascertainable taxes assessed against the subject Property, or as may be equitably apportioned thereto
by the Seller if the Property is not separately assessed or unless the payment of same has been assumed by a
tenant under an existing lease to be assigned to Buyer.
14. Transfer Taxes--Buyer agrees to purchase, affix and cancel any and all documentary stamps in the
amount prescribed by statute, and to pay any and all required transfer taxes, excise taxes and any and all fees
incidental to recordation of the conveyance instrument. In the event of Buyer's failure to do so, if the Seller
shall be obligated so to do, the buyer shall be liable for all costs, expenses and judgments to or against the
Seller, including all of Seller's legal fees and expenses and same shall constitute a lien against the Property to be
conveyed until paid by the Buyer.
15. Notices and Demands--All notices, demands, payments and other instruments required or permitted to be
given or served by either party shall be in writing and deemed to have been given or served by either party if
sent by registered or certified mail, addressed to the other party at the address shoWfl herein.
16. Governmental Approval--If the approval of any governmental agency is required for the sale of the
.Property, it is understood and agreed that this Agreement is subject thereto and that both parties shall use their
best efforts to obtain such approval. The closing date shall be extended for such period as may be required to
obtain such approval. In the event said approval cannot be obtained, either party may terminate this Agreement
without liability to the other, except that Seller shall return the deposit to Buyer.
In the event a city, county, or other governing authority wherein said Property is located requires a surveyor
plat or has a subdivision ordinance, the Buyer shall obtain such surveyor plat, all at Buyer's sole cost and
expense. The surveyor plat shall be submitted by Buyer to Seller for review and approval prior to recording
and within a period of forty five (45) days after the date of Seller's acceptance of this offer.
17. Deposit Authorization--Buyer hereby authorizes Seller to cash any checks that may be delivered to
Seller as a deposit or option payment, and to take the amount of any such deposit or option payment into its
accounts, with the understanding that it will not constitute acceptance of this offer; provided, however, that such
authorization is given with the understanding that in the event the offer is not accepted the Seller agrees to
refund the amount of any deposit in full.
18. Rail Service--Nothing in this Agreement shall prevent Seller from discontinuing servIce over any
railroad line or lines by which rail service may be provided to the Property.
19. Leases and License Prepayment Limitation -- Seller shall not refund any prepaid or unearned lease
.rentals unless such prepaid or unearned rentals for each lease exceeds the sum of$500.00.
20. Lease Rentals Continuance Buyer's Lease -- Buyer agrees to keep rentals, taxes and other charges
payable to Seller under the terms of lease(s) 232,050 (Lease No.) fully prepaid with any refund or adjustm.f
same to be made on and as of the date of Closing. If a lease includes a site only partially located withi e
Property being purchased, the refund, if applicable, shall be apportioned for that part of said lease site within the
Property. Cancellation of said lease shall be upon the date of conveyance of Property.
2:1.. L""UJ.....~ OMi'--'" H.iU..U BUJ'-'J. L,",~,-,(u) (L",,~j' 1'J<:,..), bG:.uo :.u tll'"-' l~~~.LG \..If vtl.L'-tl M~I,.U~
Dti~ ~l, JhaH h~ tt33i~n~d t.5 Bti) er t!15.511 date sf esl'l', e) MIele sf tfl~ P16pCN) Ma "ill1s~'"3tlhje~t te a151501tioUillG..t
v[ }J....}Ju:d ......l..d, Pll) libk to Bti) eI, tiJ of datG of ~ofi, e) M.e~'.
22. Complete Agreement -- This Agreement contains the entire Agreement between Seller and Buyer with
respect to the Property and, except as set forth in this Agreement, neither Seller, nor Seller's agents or
employees, have made any agreements, covenants, warranties or representations of any kind or character,
express or implied, oral or written, with respect to the Property.
ADDENDUM PROVISIONS
23. This Agreement relates only to land. Unless otherwise herein provided, any conveyance shall exclude
Seller's railroad tracks and appurtenances thereto, Seller's buildings and any other improvements on the
Property, all of which may be removed by Seller within 90 days following conveyance of the Property, and if
not removed, shall be deemed abandoned by Seller without obligation on Seller's part and shall thereafter be and
become the Property of Buyer in place.
.
24. Seller shall reserve ownership of all coal, oil, gas, casing-head gas and all ores and minerals of every
kind and nature including sand and gravel underlying the surface of the Property, together with the full right,
privilege and license at any and all times to explore, or drill for and to protect, conserve, mine, take, remove and
market any and all such products in any manner which will not damage structures on the surface of the Property,
together with the right of access at all times to exercise these rights.
25. Seller is not a foreign person as the term is used and defined in Section 1445 of the Internal Revenue
Code of 1954, as amended and the regulations promulgated thereunder. Seller, upon request of Buyer, shall
complete an affidavit to this effect and deliver it to Buyer on or before closing of said sale.
26. It is specifically agreed and understood by the parties hereto that Buyer, before September 15, 1997,
shall accept and sign this Real Estate Purchase and Sale Agreement and return same together with the
$12,500.00 deposit named herein to Seller. Failure of Buyer to perform within this time restriction will render
this Agreement null and void in its entirety.
27. Buyer haslhave been allowed to make an inspection of the property and has knowledge as to the past use
of the property. Based upon this inspection and knowledge, Buyer is/are aware of the condition of the property
and Buyer IS/ARE AWARE THAT BUYER IS/ARE PURCHASING THE PROPERTY IN AN "AS-IS
WITH ALL FAULTS" BASIS WITH ANY AND ALL PATENT AND LATENT DEFECTS AND THAT
BUYER IS/ARE NOT RELYING ON ANY REPRESENTATION OR WARRANTIES, EXPRESS iMl
IMPLIED, OF ANY KIND WHATSOEVER FROM SELLER AS TO ANY MATTERS CONCERN.
,
THE PROPERTY, including the physical condition of the Property and any defects thereof, the presence of
alfly hazardous substances, wastes or contaminants in, on or under the Property, the condition or existence of any
Wbf the above ground or underground structures or improvements in, of or under the Property, the condition of
title to the property, and the leases, easements or other agreements affecting the Property. Buyer is/are aware of
the risk that hazardous substances and contaminants may be present on the Property, and indemnifies, holds
harmless and hereby waives, releases and discharges forever Seller from any and all present or future claims or
demands, and any and all damages, loss, injury, liability, claims or costs, including fines, penalties and
judgments, and attorney's fees, arising from or in any way related to the condition of the Property or the actual
or alleged presence, use, storage, generation, manufacture, transport, release, leak, spill, disposal or other
handling of any hazardous substances or contaminants in, on or under the Property. Losses shall include,
without limitation,: (a) the cost of any investigation, removal, remedial or other response action that is required
by any Environmental Law, that iSIequired by judicial order or by order of or agreement with any governmental
authority, or that is necessary or otherwise is reasonable under the circumstances, (b) capital expenditures
necessary to cause Seller's remaining property, or the operations or business of the Seller on its remaining
property, to be in compliance with the requirements of any Environmental Law, (c) Losses for injury or death of
any person, and (d) Losses arising under any Environmental Law enacted after transfer. The rights of Seller
under this paragraph shall be in addition to, and not in lieu of, any other rights or remedies to which it may be
entitled under this Agreement. This indemnity specifically includes the obligation of Buyer to remove, close,
remediate, reimburse or take other ~ctions requested or required by any governmental. agency concerning any
hazardous substances or contaminants on the Property.
The term "Environmental Law" means any federal, state or local statute, regulation, code, rule,
_ordinance, order, judgment, decree, injunction or common law pertaining in any way to the protection of human
ealth or the environment, including without limitation, the Resource Conservation and Recovery Act, the
Comprehensive Environmental Response, Compensation and Liability Act, the Toxic Substances Control Act,
and any similar or comparable state or local law.
The term "Hazardous Substance" means any hazardous, toxic, radioactive or infectious substance,
material or waste as defined, listed or regulated under any Environmental Law, and includes without limitation
petroleum oil and any of its fractions.
29. All of the terms and conditions contained within this agreement shall survive closing of the transaction.
BUYER MUST CLEARLY SET FORTH FULL AND CORRECT NAMES OR PARTY OR PARTIES
TO WHOM TITLE WILL BE CONVEYED, THEIR ADDRESS, THEIR RELATIONSHIP, IF ANY,
AND WHETHER CONVEYANCE IS TO BE IN JOINT TENANCY OR OTHERWISE, AND IF A
COMPANY, WHETHER IT IS A PARTNERSHIP, TRUST, TRUSTEE OR CORPORATION,
ADDRESS OF PRINCIPAL OFFICE AND STATE OF INCORPORATION.
.
.
This offer consisting of7 pages and by said Exhibit "A" attached hereto, is made a part hereof, has been ma.
signed and sealed in duplicate by the Buyer this _ day of , 1997. .
Buyer(s) name as it is to appear on deed:
(PRINTED/TYPED)
BY
NAME(PRINTED/TYPED)
x
SIGNATURE
TITLE (OR 2ND SIGNATURE IF PAR1NERSHIP)
STATE OF INCORPORATION
ADDRESS OF BUYER
. CITY, STATE AND ZIP CODE
TELEPHONE NO.
(INCLUDING AREA CODE)
The foregoing offer is Accepted by Seller this
day of
, 1997.
.
THE BURLINGTON NORTHERN AND SANTA FE
RAILWAY COMPANY
BY
TITLE
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MEMO
August 1, 1997
TO: Mayor and Council
FROM:
Klayton Eckles JLI5"
City Engineer
SUBJECT: NSP Agreement for Lowell Park Lighting
DISCUSSION:
Council has authorized the expenditure of $120,000 for installation of historical
type lighting by NSP in Lowell Park. Phase I of that lighting in near completion. In
order to have NSP completethe installation of these lights and accept maintenance
responsibility, the City of Stillwater needs to enter into an agreement with NSP (see
attached).
RECOMMENDATION:
Staff recommends that Council authorize the mayor to execute the agreement with
NSP for lighting in Lowell Park.
ACTION REQUIRED:
If Council agrees with the recommendation they should pass a motion adopting
Resolution No. 97- _, APPROVAL OF AGREEMENT BETWEEN THE CITY
OF STILLWATER AND NORTHERN STATES POWER COMPANY (NSP) and
authorizing the mayor to execute the agreement on the City's behalf.
RESOLUTION NO. 97-
APPROVAL OF AGREEMENT BETWEEN THE CITY OF STILLWATER AND
NORTHERN STATES POWER COMPANY (NSP)
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreement with
between the City of Stillwater and Northern States Power Company (NSP) for installation and
maintenance of lighting in Lowell Park, hereto attached as Exhibit A, is hereby approved, and the
Mayor is authorized to sign said Agreement.
Adopted by Council this 5th day of August, 1997.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
. .~
.
.
.
SlA TEMENT OF WORK REQUESTED
Fonn 17-7012 (12-81)
.
NiP
Northern States Power Company
July 15
19 97
WORK REQUESTED BY City of Stillwater
WORK TO BE AT Lowell Park/Levee Area
ADDRESS 216 N 4th Street
Stillwater, MN 55082-4898
CONSISTING OF: Group 5 Designers Series Lighting System for Levee Area: The installation of 14-100 watt High Pressure Sodium
(HPS) high-performance Acorn Style luminaries mounted on 15 foot fiberglass poles. Once installed the monthly charge for each light
will be $5.45 and billed to the city accordingly, This Group 5 installation is subject to the Rules for Application of Street Lighting Rates
described below and also the terms and conditions contained in the attached Underground Service Form marked "Exhibit A". The total
installed cost payable to NSP is $44,443.00.
RULES FOR APPLICATION OF STREET LIGHTING RATES: Northern States Power Company, hereinafter referred to as "Company",
shall install, own, operate, and maintain the overhead and underground cables, posts, lamps, ballasts, starters, photocells and
glassware.
Company shall furnish all electric energy necessary to operate the street lighting system, shall make all lamp and glassware renewals,
clean the glassware, light and extinguish all lamps, make all ballast and starter renewals, and furnish all the materials and labor
necessary for these services.
Company shall also repair all damaged equipment for 25 years from the installation date. After 25 years, Company will repair
damaged equipment when the damage is not associated with the age of the streetlighting system,
. the Company's opinion, the condition of the street lighting system is such that replacement or significant renovation of the system
ecessary, the customer shall have two options. The customer must either transfer to the appropriate leased equipment rate, or
reimburse Company for the installed cost of a replacement system or a Company approved renovation of the existing system.
The facilities installed or removed by the Company shall be the property of the Company and any payment by customer
shall not entitle customer to any ownership interest or right therein.
The undersigned hereby requests and authorizes the NORTHERN STATES COMPANY to do the work described
and in consideration thereof, agrees to pay
Forty-four thousand four hundred and forty-three dollars
($ 44,443.00
), in accordance with the following terms:
30 days after execution
Credit Approval N/A
Receipt of the above amount hereby acknowledged on behalf of NSP by N/A
NORTHERN T TES POWEI\BOt\i3PANY
~/J~~
By John Wertish, Community Service Manager By Mayor, Jay Kimble
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ep Representative John Wertish Division WBL NSP Proj. No. STL T-SLL-BAK
Customer
City of Stillwater
Oper. $
Transf. $
Total $ 44,443.
Const. $ 44,443. Rem. $
Maint. $
ORIGINAL - DIVISION ACCOUNTING
COpy - CUSTOMER
COpy - DIVISION DISTRIBUTION ENGINEERING
UNDERGROUND SERVICE FORM
Form 17,2759 (2-g4)
In consideraton of NORTHERN STATES POWER COMPANY, hereinafter called "NSP", extending its facilities
~
to make 120/240 volt,
(customer) City of Stillwater
at (service address 216 N. 4th Street
the sum of forty-four thousand four
will be paid to NSP by (other than above)
Address (other than above)
in accordance with the following terms: N I A
1
phase,
3
wire underground service available to
hundred forty-three
(city)
Dollars ($ 44.443.00
.
City
Zip
Credit Approval
Receipt of the above amount hereby acknowledged on behalf of NSP by
1 . The customer hereby grants NSP the right, privilege and easement to install, operate and maintain its underground facilities
on the property as described above and/or at the approximate location as shown on the attached "Exhibit A".
2 . The customer also agrees that, prior to NSP starting work: (a) the route of NSP's underground installation shall be accessible
to NSP's equipment; (b) all obstructions shat! be removed from such route at no cost or expense to NSP; (c) ground elevation
along the route shall not be above or more than four (4) inches below the finished grade; and (d) the area under the transformer
pad shall be compacted to at least 2000 lbs.lsq. ft.
3. City of Stillwater agrees to pay all additional installation costs incurred by
NSP because of (a) soil conditions that impair the installation of underground facilities, such as rock formations, etc., (b)
sidewalks, curbing, black top, paving, sod or other landscaping and obstructions along the cable route. NSP will backfill
trench with existing soil. Restoration of construction area on customer property is the responsibility of the customer.
4 . NSP is not responsible for any customer owned underground facilities not exposed at the time service is installed.
5. The underground installation may be subject to a winter construction charge if it is installed between October 1 and
April IS. City of Stillwater agrees to pay this charge
if NSP determines winter conditions exist when the underground facilities are installed. NSP will waive the winter construction
charge if prior to October 1st the customer is ready to accept electrical service, has executed this form and has notified
NSP in writing that the requirements of Paragraph 2 hereof have been fulfilled.
6 . The underground facilities installed by NSp, shall be the property of NSP and any payments made by the customer, or their
contractor, shall not entitle the customer to any ownership interest or rights therein.
7. The customer agrees to pay the cost of relocating any portion of said underground facilities made to accomodate the customer's
needs or required because of altering the grade, additions to structures, installing patios, decks or gardens or any other
condition which makes maintenance of the company's facilities impractical.
8. Customer must provide the following minimum clearance around the transformer: front, 10 feet; sides and back, 2 feet;
EXCEPTION: side facing building must have 30" clearance. These clearances must be at the same grade as the transfomers.
If screening is to be used, the area in front of the transformer must be left open or a hinged door, easily operable by one
person, must be provided. The area must be accessible 24 hours a day.
.
$
Excess UG. Distribution Lateral
(Primary Cable)
Excess UG. Service Lateral
UG. Service Lateral
(Secondary Service From Utility Pole)
UR.D. Installation Including
UG. Service Lateral
UG. Distribution Lateral (Primary Cable)
$
$
$
Winter Const. Charge
(See paragraph 5)
Specific Service Location or Route
Replace Overhead Line With
Underground Line
$ Temporary Service KVA
$ 44.443. OOOther (explain) Installat ion of
Group 5 Street Lightin~ System
Trench Ft. Levee Area
"Customer agrees to pay monthly Residential Service Underground rate of the type of installation indicated by a double
asterisk. 0 Applicable rx Not Applicable
$
$
$
$
Dated this day of 19 Date this day of 19
Customer City of Stillwater Contractor N/A
By By N/A
NSP Representative John Wert ish Division WBL NSP Proj/Ser\'. No. STIT SLL BAK.
Const. S 44 .443. OCRem. $ Maint. $ Oper. $ Transf. $ Total $ 44,443
WHITE - Division Accounting. CANARY - Division Distribution EngIneering. PINK - Customer
,
.
.
.
MEMORANDUM
TO: Mayor and Council
FROM: City Coordinator
SUBJECT: Hospital/Med Insurance
for Retirees
DATE: August 1, 1997
Discussion:
The City Council previously adopted Ordinance No. 695 establishing Hospital/Medical benefits for
retired employees. The benefit is provided to permanent employees who were hired prior to
December 31, 1988, who have at least 15 years of service with the City and are eligible to receive
PERA retirement benefits. The agreement between the City of Stillwater and AFSCME Local 14
contains the same benefit except an employee needs only 10 years of service to qualify for the
benefit. I am recommending that the Council consider changing the ordinance to require 10 years
of service, like the AFSCME agreement, instead of the 15 years of service required by the ordinance.
The impact would be minimal because there are only a handful of employees (9) who would
"potentially" qualify for this benefit. I say "potentially", because of the 9 employees who would
potentially qualify, at least 5 would qualify within the next 3 years anyway (and the others would
qualify within the next 5 years). Therefore, it is highly unlikely that more than one or two
employees would actually benefit from this change.
Another issue has also surfaced. The present ordinance also provides that in the case of the death of
the employee the spouse would continue to receive the benefit. However, the benefit as the ordinance
is presently written, requires that the employee must be retired at the time of his/her death. The
question is whether or not the benefit should continue for the spouse of an employee who dies before
they are retired and are actually receiving the benefit.
A change that would allow the benefit to continue (especially if the benefit was changed to 10 years
of service) could have a more severe impact. For example, there are presently about 45 employees
who would qualify for this additional benefit compared to the 9 who would qualify for the previously
discussed benefit. On the other hand, of these 45 about 4 will be retiring within the next year and
another 4-5 will be retiring within the next 3-5 years. Further, from an actuarial standpoint it is
highly unlikely that more than 3-4 employees would pass away before there retirement took place
( I have been working with the City for 19 years and during this time I can recall of only one
~
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employee who passed away before he was able to reach retirement). Therefore, it is somewhat .
unlikely that this benefit would apply to more than 2-3 people over the next 10-15 years (for your
information, at the present hospital/medical insurance rates, the cost to the City would range between
$5000 to $5500 per year for each employee that would qualify for the benefit).
I would recommend that the council have the first reading of an ordinance amending Ordinance No.
695. If the Council would like more information on this item staff can prepare it for the next meeting
(August 19th) and the Council can decide if a second reading would be appropriate.
Recommendation:
Council have first reading of an ordinance amending Ordinance No. 695.
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.
..
I
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000059
ORDINANCE NO. 695
AN ORDINANCE ESTABLISHING HOSPITAL/MEDICAL INSURANCE FOR RETIRED CITY EMPLOYEES
THE CITY COUNCIL OF THE CI~1 OF STILLWATER DOES ORDAIN:
Section 1. Any permanent, full-time employee of the City of Stillwater hired
prior to December 31, 1988 and who retires after fifteen (15) years
of City service and who .is eligible to receive PERA retirement
benefits at the time of retirement, shall be allowed to continue
their hospital/medical insurance coverage at City expense. If the
City provided dependent coverage for his/her spouse at the time of
the employee I s retirement, the City shall pay said dependent I s
coverage until death.
Section 2. Any permanent, part-time err~loyee hired prior to December 31, 1988
shall also be eligible to receive hospital/medical coverage as
provided in Section 1 above, except that the expense associated with
the insurance shall be prorated between the City and the employee
on the same cost-sharing basis as was in effect at the time of
retirement.
This ordinance shall be in full force and effect from and after its passage and
publication according to law.
Adopted ~ the City Council
day of '- ::...e..~
o
of the City of Stillwater, Minnesota on the';;' 1,0.-;/-
, 198.1.
/Ja,
aluJ~fnu/}1
Mayor
Attest:
j
/ [L~ ~JC~
c ty Clerk V'
Publish:
March 3, 1989
15.1
FXCBf(f'T FRbrv1 /}-FSCM E
$1< EEM E:IJ 7
Any vacancy or newly created position in a department will be posted in a
conspicuous place in all departments where employees within the bargaining unit .
work. Such notice shall be posted for at least five (5) work days prior to filling such
vacancy or newly created position. Whenever practicable, vacancies shall be filled
from among the present employees in the department, giving first consideration to
seniority and qualification. If it becomes necessary in filling a vacancy to bypass an
employee's seniority, reasons for said denial shall be given in writing to such
employee. No vacancy shall be reduced in classification by the Employer without
first being offered in the bidding process. .
ARTICLE XV. WORK FORCE.
15.2 A reduction of the work force will be accomplished on the basis of seniority and job
classification provided all probationary and temporary employees in the
c!assification(s) where the layoff occurs are laid off first. In the event of layoffs or
a reduction of the work force, employees may exercise their seniority rights to a job
classification of a higher, the same or lower pay within the bargaining unit provided
that all job relevant qualifications between employees are equal.
15.3 Employees shall be recalled from layoff according to seniority and job classification.
No new employee shall be hired for a job classification which a layoff has occurred
until all employees on layoff status within that job classification have been given
ample opportunity to return to work within twenty-four (24) months of said layoff.
The City will notify employees on layoff to return to work by registered mail at the
employee's last recorded address. . The employee must return to work within three .
(3) weeks of receipt of this notice in order to be eligible for reemployment.
ARTICLE XVI. INSURANCE.
16.1 Effective January 1, 1996, the Employer will contribute up to Three Hundred and
Fifty-five dollars ($355.00) per month per Employee for group health insurance
including dependent coverage. In the event the premium for dependent health
insurance increases during 1996, the Employer shall contribute 50 percent (50%)
of the increase. In the event the premiums increase in 1997 the Employer shall pay
one hundred percent (100%) of any increase over Thirty dollars ($30.00).
\ / The Employer contribution toward hospital/medical insurance premiums shall not
P}l t'-- be less than Employer contributes for any other employee group that is included
f(\~rJ in a labor agreement between the City of Stillwater and said employee group.
16.2 The City shall provide a $20,000 life insurance policy for all permanent employees.
Employees hired prior to December 31, 1988 and who retire after 10 continuous
years of City service and who are eligible to receive PERA benefits shall be allowed
.
12
-,
to continue their medical insurance coverage at City expense until their death. If
said employee provided dependent coverage for his/her spouse prior to his/her
retirement, the City shall pay said dependent's coverage until death.
16.4 Dental. Ten dollars ($10.00) of the maximum may be utilized toward dental
insurance.
ARTICLE XVII. GENERAL PROVISIONS.
17.1 Neither the Union nor the Employer shall discriminate against any employee
because of Union membership or nonmembership, nor because of age, race, creed,
gender, color, religious belief, sexual or affectional preference.
17.2 Union Use of Bulletin Boards. The Employer agrees to furnish and maintain
suitable bulletin boards in convenient places. The Union shall limit its posting to
official notices and bulletins of the Union to such bulletin boards.
17.3 The Employer agrees to recognize stewards and alternates as certified by the Union
subject to the following stipulations:
1.
Employee Union officers shall be granted a reasonable amount of time off
without pay during work hours for union business, provided they notify their
designated supervisor.
,.
2. Nonemployee representatives of the Union shall be permitted to come on the
premises of the Employer for the purpose of investigating and discussing
grievances if they first notify the Employer's designee and provided the
Union representative does not interfere with the works of the employees.
3. The Union will notify the Employer in writing of the designated steward and
alternate and of the other designated representative of the Union. The Union
will notify the Employer of any change in designation within ten (10) working
days of the change.
17.4 Work Rules. The Employer shall have the right to establish work rules and
personnel policies which shall be equitably and uniformly applied. Prior to the
effective date, any work rule or policy shall be posted on all bulletin boards for a
period of ten (10) consecutive work days. In addition, copies shall be furnished to
the Union, and when effective, all existing rules and policies shall be furnished to
all employees. New employees shall be furnished a copy of all work rules when
hired.
\. 17.5 City will provide all training required by the City at City expense.
13
MEMO
.
August 1, 1997
TO:
Mayor and Council
FROM:
- A<'.
Shawn Sanders )
Civil Engineer
SUBJECT:
4th Street Ravine Project
Project No. 9726
DISCUSSION:
Plans and specifications are near completion for the 4th Street Ravine project. If
the plans and specifications are approved at Tuesday's Council meeting we could
advertise for bids in the Stillwater Gazette and the Construction Bulletin on August 8th.
Bids for the project would be opened on September 2nd and presented to Council for
award at the Council meeting that evening. Construction could start as early as mid-
. September, with completion by the end of November.
I am also in the process of meeting with residents along the ravine discussing with
them the project, entry agreements and easements, and any other input they have
regarding the proj ect.
RECOMMENDATION:
Staff recommends that Council approve the plans and specifications for the 4th
Street Ravine Project and direct staff to advertise for bids.
ACTION REQUIRED:
If Council concurs with the staff recommendation they should pass a motion
adopting Resolution No. 97-_, APPROVING PLANS & SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR 4TH STREET RAVINE STORM
SE\VER (PROJECT NO. 9726).
.
RESOLUTION NO. 97-
APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT
FOR BIDS FOR 4TH STREET RAVINE STORM SEWER
(PROJECT NO. 9726)
.
WHEREAS, pursuant to a resolution passed by the Council on April 15, 1997 the City
Engineer has prepared plans and specifications for the improvement of and has presented such
plans and specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILLWATER, MINNESOTA:
1. Such plans and specifications are hereby approved.
2.
The City Clerk shall prepare and cause to be inserted in The Gazette and in the
Construction Bulletin an advertisement for bids upon the making of such improvement
under such approved plans and specifications. The advertisement shall be published for
one day, shall specify the work to be done, shall state that bids will be received by the
City Clerk until 1 :00 p.m. on Tuesday, September 2, 1997, at which time they will be
publicly opened at City Hall by the City Clerk and Engineer, will then be tabulated and
will be considered by the Council at 7:00 p.m.,Tuesday, September 2, 1997, at the
Margaret Rivers Room at the Stillwater Library. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless sealed and filed
with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified
check payable to the Clerk for ten (10) percent of the amount of such bid.
.
Adopted by Council this 5th day of August, 1997.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
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LEGISLATIVE ASSOCIATES, INC.
~~ ?!/slr7
FYI
Minnesota Office:
P.O. Box 2131
Stillwater, MN 55082
(612) 439-7681
Fax (612)439-7319
Washington Office:
1l013Oth Street, NW, Suite 500
Washington, D.C. 20007
(202) 625-4356
Fax (202) 625-4363
July 31,1997
To: Mayor and Council Members
City of Stillwater
From: Ed Cain, LAI
Subject: Reportfor July 1-31,1997
A. Washington D.C. Legislative Work for 1997 Levee Appropriation
Successful in Both House and Senate
* The Senate Energy and Water Appropriations Committee again this year
set aside $1 million for Stage 2 of the levee project. Again, we had to overcome
the fact that this is not considered a Corps of Engineers initiated project, and
consequently has never been included in the President's budget.
* The House Energy and Water Appropriations Committee gave us $1.7 million
for Stage 2 work, which is what we requested for Stage 2. Conference
Committee in mid-September will determine the compromise between the House
and the Senate funding levels. I'll be working with Conferees and staff the next
six weeks to achieve our funding needs for FY 1998.
* July work included numerous contacts with MN Delegation on our project; six
days in Washington meetings with Committee members and staff and the
Minnesota people. Daily phone calls, follow up to questions by the Committee,
preparation of draft letters for Luther, Grams, and Wellstone, preparation of
talking points for their personal contacts with Committee leadership, a round of
scheduled meetings with Subcommittee staff, response to inquiries, etc.
Note: The consistency in which we are receiving Federal support for our levee project
each year belies the difficulty of appropriations during a bipartisan budget cutback. The
new budget bill passed this week restricts future spending increases to .5%. With
inflation, this means a cutback of several percent each year for the next four years, so
it's not going to get any easier, particularly as we attempt to move forward on the flood
wall.
B.
LocallState Work
* Continued meetings with the Corps, SEH, and State of Minnesota
re: project coordination, timing of construction events, budgets, and numerous
other issues.
* The contract for placing the 8 feet of surcharge along the riverfront and
Mulberry Point for Stage 2 will be advertised by the Corps on August 15th. The
compression will be electronically monitored for progress.
Page 2.
* After the compression is completed, part of the surcharge will be removed, .
leaving the remaining four feet or so in place for park development plans.
* Construction bids for Stage 2 will be advertised this Winter to permit work to
begin in the Spring of 1998, as the water levels recede.
C. State Funding in FY 1998
* I have begun working with the Corps, SEH, DNR, State Legislative
Committees, and the Governor's Office on funding for the 1998 Session.
Departmental budgets are required to be completed by the end of September or
so, consequently, this work must be done now. I will address this issue in
another report to the Council.
D. Stillwater Armory
* Continuing work at Federal and State levels. Because of the lack of support in
000 in Washington, and the inability of the National Guard Bureau to move
without their support, I am working on two alternative approaches:
1. Through Congress, I am working on setting up a joint meeting with
Senators Wellstone and Grams with the Committee leadership Senator
Inhofe (R-OK) and Senator Robb (D-VA) in early September. This action
would be to permit the National Guard to enter into a long-term lease for
an armory designed and constructed to their required design and .
specifications. This would set a new precedent for the NGB and
Congress, consequently, will first require a realization of the problem, and
the importance of the National Guard to the security of our Nation. It will
not come easily. The 000 does not acclimatize themselves to new ideas
and procedures very easily.
2. Concurrently, I am working with our people at the MN Department of
Military Affairs requesting full funding for the Armory from the State. The
City would still be responsible for the same share as if the project were
funded with Federal funds. We have agreement with the Generals at the
Military Affairs Department, and the Stillwater Armory will be included in
their formal budget request to the Governor. We have work to do with the
Governor and his staff to get their support, because this will be a new
direction for the State as well.
E. St. Croix Bridge Project
* A major effort this month was the July 23rd Congressional Presentation for to
educate, influence, and gain support among the Minnesota and Wisconsin
Congressional delegations and the appropriate committees for the immediate
construction of the bridge as proposed by the two State Departments of
Transportation and endorsed by nearly all the Valley communities.
* Twenty-one State, local, and county officials took part in an excellent .
presentation at a breakfast session in the Rayburn House Office Building. Fifty-
two persons attended the event.
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Page 3.
* I organized and planned the event with MNDOT, the Bridge Alliance, the Cities
of Stillwater, New Richmond, Somerset, and Hudson, and S1. Croix County.
Mayor Kimble effectively represented the City at the presentation.
* I ask Congressman Oberstar to serve as our Congressional host because, as
Senator Feingold stated, "He is the most powerful man in Congress on
transportation issues." He is also the Ranking Democrat on the House
Transportation and Infrastructure Committee, and works well with Representative
Tom Petri, Chairman of the Surface Transportation Subcommittee. Further,'he is
a long-time good friend, and is on our side.
* Contrary to a press release from Congressman Luther's Office, he did not host
the event, and only indicated that he would try to attend.
* After the Breakfast, we broke into groups and made personal contacts with
Members who sent staff, but were unable to attend personally.
* I was very pleased with the results of the trip. Both Wisconsin Senators, Kohl
and Feingold indicated their support for the bridge, and recognized the need.
This has been the result of a strong "grass roots" campaign, lots of letters, phone
calls, in addition to our personal contacts an Washington work.
* Also, Representative Obey's Office (he is the Dean of the Wisconsin delegation
and the powerful Ranking Member of the House Appropriations Committee) has
indicated their support.
* Bill Luther, as of yesterday, continues to promote negotiation, but has told me
that the Park Service will not negotiate, which presents somewhat of a problem.
* The legislative remedy remains our best opportunity to move this project
forward on a timely basis. With the Court legal arguments scheduled for
November, or so, and with the possibility of appeals, and no assurance as to the
results of the court actions, it may take a long time to get an answer. Legislation,
however, with the current Congress, and our strong support from the
Congressional leadership and the two Governors offers a better and perhaps, our
only opportunity to solve the problem in a timely manner.
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Page 4.
F. Service Fees: .
Area of Service Hrs. on Contract Actual Hrs. Hrs. Billed Fee
Federal Levee 45 71 45 $2,925.00
State Work -0- 14 -0- -0-
Armory 10 14 10 $ 650.00
Bridge 30 86 30 $1,950.00
Totals 85 185 99 $5,525.00
Expenses:
LAI expenses included two Washington, D.C. trips on behalf of the City:
Costs included airfare, hotel, transportation, overnight mailings, ground
transportation and items not covered by $100 expense allowance
totaled $ 1,640. during the month of July. Printing, parking, etc.
City Expenses billed (telephone. fax. copying. ground transportation) 100.00
Total Fees for Services $ 5,625.00
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Edwin E. Cain, LAI
7/31 /~7
{ /Date
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Helping youth
and fammes
STILLWATER
Main Office
Historic Court House
101 W. Pine Street
Stillwater, MN 55082
Phone 612-439-8800
Fax 612-439-1040
WOODBURY
Woodbury City Hall
8301 Valley Creek Rd.
Woodbury, MN 55125
Phone 612-735-9534
.ax 612-735-9534
COTIAGE GROVE
7064 W. Point Douglas Rd.
Suite 201
Cottage Grove. MN 55016
Phone 612-458-5224
Fax 612-458-5310
Cc-
8'/ s { q7
Youth
Service
Bureau
FYI
July 18, 1997
The Honorable Jay Kimble, Mayor
Stillwater City Council
216 North Fourth Street
Stillwater, MN 55082
Dear Mayo~IgmbJe..1lIld Council:
So far 1997 has been another year of discovery and change. Our newly structured
organization is a little over one year old and serving more youth than ever. Our hope for
cost savings as a result of our merger are already being realized. All of these changes,
while significant, do not diminish the importance of maintaining our community based
focus in serving the changing needs of young people. The support we receive from you and
the other communities is what makes this possible. You have directly contributed to a
strong history of community involvement and commitment to meeting the needs of at-risk
youth and their families; maximizing their ability to become capable, confident and
productive citizens.
With stable costs and expanded funding from Washington County we are pleased to be able
keep our request at the current level. We are asking that you continue to support our efforts
in 1998 by contributing $26,088 as listed on the enclosed funding formula. Please be
assured that your support will maintain the same level of quality programming and
services that we have consistently offered. These programs include community diversion
services intended to give law enforcement quick access to programs for minor juvenile
offenders who would otherwise be petitioned to court. Community based and immediately
available, they provide a response that is swift and sure. The enclosed Annual Report
describes how some of these programs work to help youth of our community find local
solutions that are affordable, accessible and effective.
Support from the City of Stillwater has been essential to the healthy growth and development
of our program in the St. Croix Valley and will continue to be used to support programming
for these area residents. This support and confidence has made it possible for thousands of
young people and their families to receive help in a timely and respectful manner. And we
are pleased to say that most of these youth have become healthy and contributing citizens -
many with children of their own.
Thank you for your consideration and ongoing support. I would welcome an opportunity to
appear before the council to discuss our request in more detail.
.
.
Enclosure
c: Nile Kriesel
Youth Serve Bureau
, 998 Community Funding Formula for the Stillwater Area
Youth Participants In Diversion And Counseling Programs
For The Years Including January 1, 1995 - June 30, 1997
# Youth % Youth % Total
Served Served Population
Afton 69 3.7 6.1
Bayport 66 3.6 4.6
Bay town Twp 18 0.9 2.2
Grant Twp 73 3.9 8.7
Lake Elmo 219 11.8 13.6
Lakeland 150 8.0 4.6
Lakeland Shores 6 0.3 0.7
Lake St. Croix Beach 72 3.3 2.5
Marine on St. Croix 12 0.6 1.4
May Twp 65 3.5 5.8
Oak Park Heights 162 8.0 8.0
St. Mary's Point 7 0.4 1.0
Stillwater 896 47.2 32.0
Stillwater Twp 73 3.9 4.8
West Lakeland Twp 35 1.9 4.0
Total 1854 100.0 100.0
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Contribution
$4,973
3,750
1,794
7,093
11,088
3,750
571
2,038
1,141
4,729
6,522
815
26,088
3,914
3,261
$81,527
.
of The St. Croix Valley Area
July 22, 1997
Mayor Jay Kimble
City Council Members
City of Stillwater
216 N, 4th St.
Stillwater, MN 55082
Dear Mayor and Council Members:
This is a letter to request continued support from the City of Stillwater for programs of
Community Volunteer Service (CVS). In 1996 the City of Stillwater supported CVS
through a generous donation of$12,000.OO. We hope that you will continue to see CVS
as a non-profit agency that provides important services to your citizens and is worthy of
your support.
.
CVS is a non-profit organization supported by voluntary contributions from individuals,
businesses, municipalities, foundations and The St. Croix Area United Way. CVS has
been providing the services of the Senior Center, Volunteer Center, Transportation
Program and the Holiday Bureau for individuals and agencies since its inception in 1967.
All of these services are provided at no cost or a nominal fee to the citizens of Stillwater.
The Stillwater Senior Community center, a program of CVS, is a focal point for
comprehensive, high quality programs of service and activities that enhance the well being
of older adults in the Stillwater area. In 1996 the Center made 20,179 senior contacts.
Activities provided include; fitness programs, 55 Alive Driving Instruction, parties,
movies, bingo, educational classes, tax help, information and referral, blood pressure and
foot care clinics, blood mobile drives, bridge instruction, card games, legal advocacy, and
dropping in for friendship, snacks and coffee.
The Senior Center also sponsors a Senior Dining program. This is a program where a
nutritious noon meal is served to seniors and/or those with disabilities, who live on fixed
incomes. The meals are available on site at the center or through home delivered meals to
those who are homebound.
.
In 1996, 5,508 meals were served at the Senior Center and 12,021 were delivered from
CVS through the Meals on Wheels Program. Participants may voluntarily donate money
toward their meal which goes toward the cost of the food.
Volunteer Center of Washington County. Stillwater Senior Center. Holiday Bureau. Transportation Service
2300 Orleans St. W., Stillwater, MN 55082 · 612-439-7434 Fax: 612-439-7616 Ul~
CVS is responsible for overhead costs such as the use of the kitchen and dining area,
utilities, supplies, the need for additional Senior Center staffing to run the program, and
volunteer expenses.
.
The CVS Transportation Program provides a unique service to individuals who are
"transit dependent" and have no other means of getting to important medical
appointments, Volunteers provide rides to people who are medically fragile, disabled, and
who often cannot tolerate riding other forms of transportation services due to comfort
issues as well as not being able to tolerate long waiting periods after medical appointments
due to their disability and/or illness. Before we recruit a volunteer driver for a client we
help them fully research all of their transportation options. Often, we are their last and
only resource. In 1996 Stillwater residents used the CVS Transportation Program for a
total of3,947 miles, 97 trips serving 27 individuals.
Residents of your fine city also receive services from CVS through the many non-profit
agencies, over 100, that CVS recruits and refers volunteer to through the CVS Volunteer
Center. These agencies serve citizens in The St. Croix Valley and represent a broad cross
section of human services. In 1996 The CVS Volunteer Center matched the time and
talent of 2,134 volunteers to needs in their community, providing real solutions to serious
social problems. During the 1997 flood the CVS Volunteer Center was the central
recruitment and referral center for unaffiliated volunteers who wanted to help with the
flood. The Center referred over 2,000 volunteers to help with this disaster in our
community. The Center promotes and recognizes volunteerism in the community through .
ongoing radio presentations, newspaper features and established volunteer recognition
programs. In 1996, the Center also provided volunteer management training and technical
assistance to 195 volunteer managers through workshops on volunteer management and
consult~tion to 14 volunteer managers to upgrade their volunteer programs.
Through the Holiday Bureau Program, community donations of food, clothing and toys
are made available to families who are in need of assistance at Christmas. Many families,
businesses and organizations are involved in this program. As with all CVS programs, the
Holiday Bureau is only successful through the help of volunteers. In 1996, 349 volunteers
donated 1,402 hours to serve 477 families (1,652 individuals).
We would like to ask the City of Stillwater for a contribution toward these necessary
services that we provide to your citizens. We have enclosed a Response Sheet for you to
return to us to let us know how you would like to proceed with this request. Thank you
for your past support and your consideration of this request.
Sincerely,
K~Jt1~
Kathy Miron
Executive Director
encl: 1996 Annual Report & Response Sheet
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WASHINGTON COUNTY
BOARD OF COMMISSIONERS
GOVERNMENT cen'ER
14900 61ST STREET NORTH. STILLWATER, MINNESOTA 55082-0006
612-430-6000 F .' 8chine612-430-6017
- D ~@~OW~ n
'Jl 2 4 1997 \U
8'/s (97
Dennis C. Hagberg
District 1
M8I'f Hauser
District 2
Wally AbnIhamson
District 3
The Members 0
Myra PelllfSQn
District 41Chair
Dave Engstrom
District 5
TO:
In on ounty League of Local Governments
FROM:
Myra Peterson, County Board Chair
~O"'-
DATE:
July 21,1997
RE:
League of Local Governments Meeting
September 30, 1997
The next meeting of the Washington County League of Local Governments will be held at
7:00 p.m. on Tuesday, September 30, 1997, at the Washington County Government Center.
.
The County Board would like to invite representatives of local government throughout the
County to participate in a discussion that evening of the County's plan for maintaining current
County roads and for addressing road capacity needs in the future. Representatives of our
Public Works Department will provide interesting information on the current condition of our
roads and what we need to do to maintain and improve them in the years to come.
Please reserve the evening of September 30th on your calendar. We will send out a more
specific agenda and R.S.V.P. information as the date approaches.
lie
cc: County Commissioners
Jim Schug, County Administrator
Don Wisniewski, Public Works Director
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_... -...- "-
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
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DEPARTMENT OF THE ARMY
ST. PAUL DISTRICT. CORPS OF ENGINEERS
ARMY CORPS OF ENGINEERS CENTRE
190 FIFTH STREET EAST
ST. PAUL, MN 55101.1638
REPLY TO
ATTENTION OF
July 21, 1997
Executive Office
Honorable Jay Kimble
Mayor of Stillwater
216 N. 4th Street
Stillwater, Minnesota 55082-4898
Dear Mayor Kimble:
You may be aware that on April 1, 1997, the u.S. Army Corps
of Engineers was restructured. As a part of that restructuring,
the Mississippi Valley Division was formed to include existing
District offices at St. Paul, Minnesota; Rock Island, Illinois;
St. Louis, Missouri; Memphis, Tennessee; Vicksburg, Mississippi;
and New Orleans, Louisiana.
This restructuring placed the entire length of the
Mississippi River under command and control of the Mississippi
Valley Division office headquartered in Vicksburg, Mississippi.
The Mississippi Valley Division office serves a dual role as it
is also the headquarters for the Mississippi River Commission
(MRC). The Commander, Mississippi Valley Division, also serves
as the President of the MRC. The MRC was established in 1879 to
investigate, plan, and implement improvements on the Mississippi
River from the Head of Passes below New Orleans to its
headwaters. Immediately after it was established in 1879, the
Commission began making inspection trips on the river to view
personally river conditions and to meet with affected interests
and the public to hear their views on projects; proposals, and
policies for improvement of the river.
Between 1879 and 1928, the MRC was active in implementing
numerous projects in the upper Mississippi River and Illinois
River basins, as well as on the lower Mississippi River.
Following the extensive flooding in the lower Mississippi Valley
in 1927, a comprehensive project for flood control and navigation
was authorized for the lower valley in 1928. That project,
commonly known as the Mississippi River and Tributaries project,
became the primary focus of the MRC.
P"nted on (i) Recycled Paper
-2-
.
Now that the Corps of Engineers has restructured and the
Commander of the Mississippi Valley Division/President of the
Mississippi River Commission is responsible for the entire length
of the river, the Commission will conduct an inspection of the
Mississippi River from St. Paul to the Gulf (Morgan City,
Louisiana) during the period August 11 through 22, 1997.
Enclosed for your information is a public notice indicating
the time and locations of public meetings to be held by the
Commission during this inspection trip. We would like to invite
you to attend any of the public meetings as may be convenient for
you.
Major General Phillip Anderson, Mississippi Valley Division
Commander and President Designee of the Mississippi River
Commission, has asked me to invite you and members of your
organization to participate with the Commission as it travels on
board the Motor Vessel MISSISSIPPI from St. Paul to Lock and Dam
No.3 (vicinity of Red Wing, Minnesota on Monday, August 11. A
public meeting will be held on board the MISSISSIPPI beginning at .
8:30 a.m. The MISSISSIPPI will depart Lambert's Landing in
St. Paul at 10:30 a.m. following the public meeting and will
arrive at Lock and Dam No.3 at 4:00 p.m. The District will
arrange for land transportation from Lock and Dam No. 3 back to
St. Paul. Shuttle service will be provided from 7:00 to 8:30
a.m. and following the public meeting between Lambert's Landing
and two downtown parking areas: the Radisson Hotel on Kellogg
Boulevard (the shuttle will stop at the main entrance on Kellogg)
and the Allright parking lot on the south side of Kellogg,
extending east from Broadway (the shuttle will stop at all four
pay boxes). The shuttle will have a sign indicating it is for
the MV MISSISSIPPI. Please RSVP to my Executive Office staff,
612-290-5755 to confirm your attendance on this portion of the
inspection trip and your transportation needs.
Lunch will be served on board the vessel. Regulations
require that persons representing private organizations pay for
lunch at a cost of $8. The steward on the vessel will be
available for payment.
.
.
.
.
-3-
We believe that each of these open meetings and the
inspection trip will serve as an excellent opportunity for the
Corps of Engineers, the Commission, and the public to come to a
better understanding of the needs, opportunities, and concerns
which span the entire length of the river. We sincerely hope you
will be able to participate with us during at least one of the
public meetings and on the'trip down the river.
We look forward to seeing you on board the Motor Vessel
MISSISSIPPI on August 11.
Sincerely,
onsik
Col nel, Corps of Engineers
District Engineer
Enclosure
:.~
DEPARTMENT OF THE ARMY
MISSISSIPPI RIVER COMMISSION. CORPS OF ENGINEERS
VICKSBURG. MISSISSIPPI 39181.Q080 .
.
AOORESS REPl.YTO:
CEMRC-EX
10 July 1997
PRESIDENT, MlSSlSSIPpt RIVER COMMISSION
CORPS OF ENGINEERS
P. O.IIOX eo
VICKSBURG. MISSISSIPPI 391 a,-ooeo
NOTICE OF MEETINGS
MISSISSIPPI RIVER COMMISSION
U.S. ARMY CORPS OF ENGINEERS'
Public meetings will be held by the Mississippi River Commission
and the Mississippi Valley Division, Corps of Engineers, on board
the Motor Vessel MISSISSIPPI at the following places and dates:
st. Paul, MN (Lambert's Landing)--------- 8:30 a.m., 11 August 1997
Davenport, IA (Oneida Landing)---------- 3:00 p.m., 13 August 1997
st. Louis, MO (Foot of Market Street)--- 10:30 a.m. , 15 August 1997
New Madrid, MO (City Front)------------- 9:00 a.m. , 18 August 1997
Helena, AR (Downtown Harbor Area)------- 9:00 a.m. , 19 August 1997
Lake Providence, LA (Harbor Area)------- 9:00 a.m. , 20 AU<;p1st 1997
.
Morgan City, LA (city Front)------------ 9:00 a.m. , 22 August 1997
All meetings will be open to the public.
public meeting will be as follows:
The agenda for each
1. President of the commission will present an overview of the
Commission and its function and responsibilities on the Mississippi
River and a summary of regional and national issues affecting the
Corps of Engineers and Commission projects and programs on the
Mississippi River and tributaries.
2. District Commander will present an overview of current project
issues in the respective District area.
3. Local organizations and any members of the public will have an
opportunity to make presentations or offer views or comments on any
issue affecting programs or projects of the Commission and the
Corps.
Mr. Dean Caldwell, telephone 601-634-5766, may be contacted for
more information.
.
River
.
.
.
Qtillwate~
THE BIRTHPLACE OF MINNESOTA i)
July 30, 1997
Mr. Robert McGarry
McGarry-Kearney Insurance Agency
243 South Main Street
Stillwater, MN 55082
RE: Claim against the City - Vera Hawkins
Dear Mr. McGarry:
Please process the enclosed claim against the City:
Vera Hawkins
406 s. 3rd Street
Stillwater, MN 55082
Water damage to home
July 1, 1997
Sincerely,
fVL~~
Morli Weldon
City Clerk
Enclosure
c: Klayton Eckles, City Engineer
CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121
CLAIM AGAINST CITY OF STILLWATER
NAME OF CLAIMANT V.p-ra F 11p.. vJ K)71..5 .
ADDRESS Nt::) 0 S, 3~Sf Sill1 L-<.)-a- -t--e.:.r PHONE NO.1LJ7-J I Tr
WHEN DID EVENT OCCUR? "T vl-;)) /9'17 _
WHERE DID EVENT OCCUR? <<O~ SCl '...? r<.. 0 <:..:)> I '-5' 77 L 6 I..A-J ;J~
WHAT HAPPENED? ~ U ~ rt\A I IV rlfo h Auf /n "Ie L. C) T To SO
LJ.>. /2 II -
r~r:::,'{Jr;..rJ /uAS ~ " ;5NJ f/- wMlltE'IJ G ~L '- 'j (5 / t<f eo JIf $/SIl)j
DF ;-)0 uS/Z .lJ/z. or WAr~//'i /JhSlS;,p/ J 17.A11Ac./~ r;;, Cvr1/kJL H~TA
,
Fu(f..vA-c, f~ .' w MtJ ill- }rM 0 4J~ 6( )st:J 0 cA-" (J/:-7rJ-)~ A-[~ If/A ~r;:ff~
WHY 00 YOU FEEL THAT THE CITY WAS AT FAULT? rd/rS IJ ..:2 r:J KJ // .>>/5 /4 t.S
YEAdlS mJ 8JIP,E1':J.13/J ;:if<Jh c( rJ f1A~J\irJ~ L6 J; m-E- Ace ^ IlY C
Lo T /j LL c5LclfJ )~ S' 78 w h-t.-iJ 77f I S fJ(l:~ p/=r!-. T <-; l/a J A-
(.., -
LJELL P f;S'/-bNr;,P ~~A 1-Iui.O !/~f)~ 60 '1'/ZS ):)0 f~J5cJd1 I )lJ
fr41.K I~
rfASTATE THE NATUREy,Of THE DAMAGE AND JHE f3T..$ ..ASSOCIATED LJl\.fr:-'A... I-J.f:-AI F-il. La .
-u k!-NJ:) C If vl!.)j elL t....<JA.JIT/~1l J;:;..fv.,.q IlL- ~c-';'#nA.J v {O 0 ,= J
As ihhVT (J /.!f~ 1-..0 ~ t.-..PI; J ~ hE- {-'o uS 1 1?0Z
cSTr1..CJc./ureJz- (JAhAC? 12- /.s?flts ~Jj$o I( ~7 df2JtCJG {1E-(.I-J1l...
NAME OF~ PERS ON MAK ING REPAIR; OR G I VI NG CARE W' U" '" _ L e". c. 'f ",..r ..) ....~m$O . '""
~~/~r--
I~ ~ r , J;7 1&.-v j-; ~L-J-~ C~
,/ DATE / SIGNATURE
You have to formally notify the City in writing within thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
.
.
Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
Board of Trustees
Minutes
July 3, 1997
Members: Doeksen*, Gorski, Hickey, Lockyear, Maybanks, McFayden, Myers,
Nelson, Ruch. Director: Bertalmio.
* Absent
1. Call to order:
President Ruch called the meeting to order at 7:05 p.m. with a quorum present.
2. Adoption of the Agenda:
Agenda adopted. Moved by Gorski/seconded by Myers.
3. Communications:
A suggestion in the suggestion box to subscribe to Christianity Today.
.
4. Consent Calendar:
Maybanks moved/Hickey seconded to adopt the consent calendar including payment
of bills in the amount $13,507.75. Approved.
5. On a motion by Lockyear, seconded by McFayden the 1998 Capital Budget
Request of $141 ,153.00 was adopted. The major need and issues addressed
were the roof and water damage.
6. On a motion by Hickey, seconded by Myers, the 1998 Budget Request of
$691,180.00 was adopted.
7. Motion by McFayden, seconded by Lockyear authorizing the Assistant Director
position.
8. Motion by Myers/seconded by Hickey to follow the Alternative Funding Program
suggested by that Committee.
9. Motion by McFayden, seconded by Maybanks to accept the arts grant from the
River Valley Arts Council.
10. Centennial Committee Report:
Ice Cream Social July 27
Soiree is moved to November 8
. Judith Guest is a possible guest author for a fund raiser
11. Adjournment at 8:30 p.m.
07/25/97 21:27
1:6124394705
STILLWATER TWP ~~~ K NELSON
~001
Stillwater Township
Calendar .
Chair Hicks
August 6 Comprehensive Planning Workshop 7:30PM
August 7 Planning Commission 7:30 PM
August 7 AUAR
or August 14 AUAR
August 11 Park Committee on field trip 7:00 PM
August 11 Park Committee 8:00 PM
August 14 Town Board Meeting 7:30 PM
August 25 Expansion Area Planning
August 26 Filing for Elections
August 28 Town Board Meeting 7:30 PM
Chair Hicks
September 2 County Zoning Ordinance Hearing 6:30 or 7:00 PM
September 4 Planning Commission 7:30 PM .
September 9 Filings End 5:00 PM
September 9 Townhall Renovation Committee 7:30 PM
September 11 Town Board Meeting 7:30 PM .
September 15 Park Committee 7:30 PM
September 22 Expansion Area Planning
September 25 Town Board Meeting 7:30 PM
Chair Johnson
October 2 Planning Commission 7:30 PM
October 9 Town Board Meeting 7:30 PM
October 13 Park Committee 7:30 PM
October 23 Town Board Meeting 7:30 PM
October 27 Expansion Area Planning
Pat Santli July 25.1997 .
~
.
July 24, 1997
STILLWATER TOWN BOARD MEETING
Town Hall
7:30 P.M.
PRESENT:
Chairperson David Francis, Supervisors Louise Bergeron,
David Johnson, Jerry Hicks and Sheila-Marie Untiedt.
Also, Treasurer Warren Erickson, Attorney Tom Scott,
Planner Meg McMonigal, Engineer Paul Pearson and
Peace Officer Steve Nelson.
.,
1. AGENDA - M/S/P Bergeron/Johnson moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Untiedt/Johnson moved to approve the 7/10/97 Stillwater
Town Board Meeting Minutes as written. (5 ayes)
3. TREASURER-
1. Report on June balances given.
2. Claims #1685 through #1700 and payroll
checks #12840 through #12859 were approved
for payment.
4. ELECTION DATE CHANGEOVER - RESOLUTION CHANGE - M/S/P Bergeron/Untiedt
~ved to amend resolution 11-94-1 with resolution 7-97-1. (5 ayes)
~ PENTHOUSE ACRES - The City of Stillwater has sent a ballot to residents
of Penthouse Acres as to whether they would like to remain in the city or
be annexed to the township. Jerry Hicks will attend a neighborhood meeting
of these folks to answer questions.
6 . R I V A R D LIT I GAT ION - A s tat em e not t 0 J u d geE g g.l est 0 n fro m Mr. R i v a r d's
attorney has been received. The township will now offer'a statement for
the judge's consideration.
7. HUNTER'S RIDGE - Final approval for the railroad crossing has been
received. The county's approval will be necessary in order for the
township to agree to a road.
8. NSP PERMITS - M/S/P Johnson/Hicks moved to sign the NSP Permit for
project #GTRC-H96-AAZ per the engineer's approval. (5 ayes)
M/S/P Hicks/Bergeron moved to approve the NSP permit for project
#STRC-NOR-AAU per the engineer's approval. (5 ayes)
9. NATURAL RESOURCES CLASS - M/S/P Johnson/Bergeron moved to authorize
the township participation in a natural resources study of the township.
(5 ayes)
10 .
.
PEACE OFFICER -
1. Supervisors want to wait a while before
upgrading the Peace Officer's reporting
software.
Stillwater Town Board Meeting - 7/24/97
Page Two
2. The speed trailer will be in operation
soon and will return to Stonebridge Trail.
.
11. LITTLE CARNELIAN LAKE RESIDENTS - WATER SURFACE MANAGEMENT - DNR will
honor lake regulations, if approved by a local government. The Supervisors
have agreed to hear residents' ideas for managing the activity on the lake.
12. STONEBRIDGE TRAIL TURN-UP - David Johnson offered a plan for the county
to consider. David Francis will work ona letter to the county. A meeting
in September will be planned.
13. HIGHWAY LIGHTING CHARGES - The engineer will ask for safety need
justification for changing the 4-way stop at Highway 96 and Norell to a
bl inking 1 ight. The township does not want to take financial part in this
project without compelling need being established.
14. RON MOORE LETTER - Concerned about frost heave on Neal Avenue. Louise
Bergeron will talk to him.
15. NSP WORK ON PAWNEE AND TELEPHONE WORK - Louise Bergeron mentioned damage
done to the curb. She will check on it. Jerry Hicks mentioned that we will
need to keep track of the telephone company to make sure they get permits.
16. COMMUNITY PARK - The park committee members were interested in the
community park concept but are concerned that lighting not be objectionable.
M/S/P Johnson/Hicks mov~d that the supervisors authorize Sheila-Marie ,
Untiedt to talk to Steve Russell about the township's interest in discussi
the concept of a community park and cost participation with the city.
(5 ayes)
17. JOINT BOARD MEETING -
1. Procedures were adopted.
2. AUAR study approved.
3. Zephyr annexation would make it necessary
for them to go through hearings again for
regulations to be imposed.
4. Township review of special permits, etc.
in the annexation area would be done from
the city's review so the cost would be
minimal.
18. INSURANCE CONSIDERATIONS - Supervisors on boards other than the town
board must have additional insurance. Further consideration next meeting.
19. COUNTY CORRIDOR STUDY - For the present the Highway 15 corridor is on
the shelf.
20. INTERNET - Members will be asked to come to a meeting in September.
21. MEETINGS -
1. August 7 or 14 AUAR - Sheila-Marie Untiedt.
2. August 7 Township Planning Committee - David
Johnson/substitute.
3. 4th Monday of month Expansion Area Planning -
David Johnson, David Francis.
.
Stillwater Town Board Meeting - 7/24/97
.2. ADJOURNMENT - Meeting adjourned at 11:10 p.m.
Page Three
Clerk
Chairperson
Approved
.
.
.
.
.
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and
three regional commissions: Metropolitan AitpOrts Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings
should be directed to the appropriate organization. Meeting infonnation is also available on the Metro Infonnation Line at
602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be made by electronic mail at:
data.center@metc.state.mn.us or by caIling the Public Comment Line at 602-1500.
DATE: Jolly 25, 1997
WEEK OF: July 28 - August 1
METROPOLITAN COUNCll.
Transportation Committee - Monday, July 28, 4 p.m., Chambers. The committee will consider: approval
of the 1998-2000 Transportation Improvement Program; South Washington County contract for Transit
Redesign; 65th and Brooklyn Blvd. park-ride contract amendment; team transit interagency agreement with
MnlDOT; agreement between the Metropolitan Council and City of Minneapolis; agreement between the
Metropolitan Council and the State of Minnesota Department of Administration; update on commuter rail;
1998 legislative initiatives; Metro Transit general manager's update; introduction of Metro Transit's
retirees; and other business.
Urban Issues Group - Tuesday, July 29, 11:30 a.m., The Urban Coalition Boardroom, Suite 201,2610
University A v., St Paul
MetroGIS Policy Board - Wednesday, July 30,7 p.m., Room lA. The board will consider: general
activity update; explanation of the objectives of the Metropolitan Council's GIS data and cost sharing
agreement initiative with metro area counties; how are counties organizing for GIS with organizations
within their boundaries, including the private sector; prelimanary of non-government organizations in
MetroGIS decision making; and other business.
Metropolitan Radio Boud - Friday, Aug., 1, 9 a.m., Metropolitan Counties Government Center, 2099
University Ave., St Paul. The board will consider: public hearing on 1998 board budget; addenda to the
RFP; update of subsystem plans; Scott County site; construction agent recruitment; vendor communication
restriction; awards; and other business.
Public Hearing on Metropolitan Radio Board Proposed 1998 Budget (as part of the Board meeting) -
Friday, Aug. 1,9 a.m., Metropolitan Counties Government Center, 2099 University Ave., St Paul.
Water Quality Presentation, "Protecting Water Quality Through Urban-Rural Partnerships-
Lessons from the New York City Watershed Protection Program" (Cohosted by MCES Environmental
Planning and Evaluation, MPCA Water Quality Division, and the Institute for Agriculture and Trade Policy,
Environment and Agriculture Program) - Friday, Aug. 1, 1:30 p.m., MN Pollution Control Agency,lower
level board room, 520 Lafayette Rd., St Paul.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St Paul. Meeting times and
agenda are subject to change. For more information or confirmation of meetings, call 602-1447, (TrY: 291-
0904). Call the Metro Information Line at 602-1888 for coming meetings and agendas and other Council
information.
TENTATIVE MEETINGS THE WEEK OF AUGUST 41HR.OUGH AUGUST 8, 1997
.
Community Development Committee- Monday, Aug. 4, Noon, Room 1A.
Finance Committee - Monday, Aug. 4, 4 p.m., Room 2A.
Litigation Review Special Committee - Monday, Aug. 4, 5 p.m., or immediately following the Finance
Committee meeting, Room 2A.
Industrial Rate System Task Force - Tuesday, Aug. 5, 7:30 a.m., Room lA.
Metropolitan Parks and Open Space Commission - Tuesday, Aug. 5,4 p.m., Chambers.
Transportation Technical Advisory Committee to the Transportation Advisory Board - Wednesday,
Aug. 6, 1 p.m., Room lA.
Transportation Accessibility Advisory Committee - Wednesday, Aug. 6, 1 p.m., Room lA.
Committee of the Whole - Thursday, Aug. 7, 4 p.m., Room lA.
METROPOLITAN PARKS AND OPEN SPACE COMMISSION
Commission Tour - Tuesday, July 29, 3 - 8 p.m. The commission will tour South St. Paul Mississippi
Trail connection, Big Rivers Trail, Minnehaha Regional Park, proposed areas of reconstruction and
improvements on Minnehaha Av. to Hiawatha Av. and bridge redevelopment, and properties in the airport
vicinity.
.
The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth
St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting
information, please ca1l602-l456.
METROPOLITAN SPORTS FACll..ITIES COMMISSION
Intergovernmental Relations Committee- Monday, July 28, Noon, Commission Conference Room, 900
S. 5th St., Minneapolis.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN
55415. All meetings are held in the conference room, unless noted otherwise. Meeting times and agendas
occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335-3310.
.
2
.
.
.
Lower St. Croix Planning Coordination Office
117 Main Street
Stillwater, MN 55082
(612) 439-7122
TO:
Lower St. Croix Planning Task Force, Local Governments
and Interagency Contacts
Buck Malick, Chair, Lower St. Croix Planning Task Force ~M
Kate Hanson, Planning Coordinator %~
FROM:
DATE:
Monday, July 28, 1997
The Lower St. Croix Planning Task Force has scheduled two working
sessions in August. This is the only notice that will be mailed for the meetings, so
please note the dates and location of both meetings.
1. Tuesday, August 5, 1997. 7-9:30 p.m.
River Room, Phipps Center for the Arts, 109 Locust Street, Hudson.
Topics: Riverway Administrative Structure; Winter Recreation.
2. Thursday, August 21, 1997.
River Room, Phipps Center for the Arts, 109 Locust St., Hudson.
Topic: River Crossings.
The August meeting topics have been discussed previously by the Task
Force. We began to develop direction for riverway administrative structure on June
9; for winter recreation on July 22; and for river crossings on April 9 and 23. In
August, we need to finalize our work on these three topics and incorporate the
results into the management alternatives we have been developing for the Lower
St. Croix National Scenic Riverway Cooperative Management Plan.
In September, we will be taking up the topics of land use zoning ordinances
and water surface use regulations. Steve Johnson will be developing preliminary
material for Task Force consideration, based on ideas and concerns raised at
various Task Force meetings and workshops over the last year and a half.
If you need more information, please contact Kate (612-439-7122) or Buck
(715-386-7010).
(please see reverse)
A Note from Kate Hanson:
Those of you who were at our last Task Force meeting already know that I
have accepted a position with the Mississippi National River and Recreation Area, .
in St. Paul, beginning in September. I wanted to take this opportunity to let the rest
of you know about this change.
The Lower St. Croix planning coordinator position will sunset with
completion of the Cooperative Management Plan, so I have anticipated that I would
be seeking employment at that time. I hadn't been actively looking, but this was
too good an opportunity to forego. I'll be Chief of the Stewardship and Local
Assistance Oivision--a permanent position which is a good fit with my interests,
affords me some job security, and permits me to remain a resident of the St. Croix
Valley.
While I'm looking forward to the new job, it's also difficult to leave the St.
Croix planning at this point. I have great respect for the commitment many people
have made to this process, it has meant a lot to me to be a part of it, and I will
miss working with all of you as you complete this important work over the next
year. You're a great group, and I hope to continue my association with you as a
neighbor.
ein~t /
;e~
.
.
1.
2.
3.
4.
5.
6.
.
8.
9.
10.
11.
4:30
4:30
4:30
5:20
5:30
5:45
6:00
6:15
to
8:15
W ASIllNGTON COUNTY
Dennis C. Hegberg
District 1
Mery Heuse,
District 2
COUNIY BOARD AGENDA
AUGUST 5, 1997, 4:30 P.M.
Welly Abrahemson
District 3
Myra Petereon
District 4/Chel,
Roll Call
Deve Engstrom
District 6
Consent Calendar
Auditor- Treasurer's Office - R. Stafford, Auditor-Treasurer
Conveying Tax Forfeited Land to City of Oakdale
Community Services Department - D. Papin, Director
A. 1998-1999 Community Social Services Act Plan and Mental Health Act Plan
B. Certificate of Commendation from the Governor's Office
C. County-Based Direct Purchase
D. Grant from the McKnight Foundation
General Administration - J. Schug, County Administrator
Discussion from the Audience
V"tsitors may share their concerns with the CoU1llJ Board of Commissioners on any item not on the agenda. The Chair wiU direct the
Counzy Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speaJcers and to
limit your address to jive mi1lUleS.
Commi~ioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the fUll Board on comminee activities, maJce commt!1lts on maaers
ofinurest and information, or raise questions to the staff. This action is not inunded to result in substantive board action during
this time. Any action necessary because of discussion wiU be scheduledfor ajUture board meeting.
Board Correspondence
Executive (Closed) Session - R. Arney, County Attorney
Consider Possible Settlement of an Indemnification Claim as it Relates
to the Junker Landfill
Adjourn
Board Workshop with Office of Administration
Proposed 1998 Budget - Property, Taxation and Internal Services
*******************************************************************
Date
AU.S
Au 6
Au 6
August6
Committee
MEETING NOTICES
Time
Location
Personnel Committee
Met. Light Rail Joint Powers Board
Plat Commission
Finance Committee
2:30 p.m.
9:00 a.m.
9:30 a.m.
9:30 a.m.
Washington County Government Center
Hennepm County Government Center
Washiilgton County Government Center
Washington County Government Center
Aui$riv. Nsten;ng devices.,.. .vu.bJe for u_ in rIM County BOMd Room.
/f you n.-d .u_nce due to diMbility Of' lenguege bMrie,. pf... ~ 430-6000 (TOO 439-3220/
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
AUGUST 5, 1997
.
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
Administration
A. Approval of the July 1, 8, 15 and 22, 1997, Board Meeting minutes.
Auditor-Treasurer
B. Approval of on sale 3.2 malt liquor license for Taco Daze at the Scandia
Community Center, September 6, 1997.
Community Services
C. Approval to submit the following grant applications to the Department of
Health Services: Home and Community-Based Waivered Services; Support for
Emancipation and Living Functionally; Children's Mental Health Grants; Child
Care Development Fund; and Child Care Assistance Program.
D. Approval of Child and Teen Checkup Administrative Services contract and
plan.
E. Approval of fraud prevention investigation plan and grant application for July
1, 1997 through June 30, 1999.
Health, Environment and
Land Management
F. Approval of resolution, Radiological Emergency Preparedness Grant with the
Minnesota Department of Public Safety, Division of Emergency Management,
and authorization for the County Board Chair and the County Administrator to .
execute the agreement in the amount of $15,000.
Public Works
G. Approval of resolution, final payment to Tower Asphalt, Inc. for the entrance
road construction at St. Croix Bluffs Regional Park in the amount of
$24,589.13.
H. Approval of the Force Account funding agreement with MNIDOT for
replacement of Railroad crossing signals on CSAH 14.
I. Approval of cooperative agreement with the City of Oakdale for construction
and maintenance on CSAH 13.
Sheriff
J.
Approval of 1998 grant request of the East Metro Coordinated Narcotics Task
Force.
.
*Consent Calendar items arc generally defined as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
Communities e. As
we celebrate the first birthday of the
Youth Service Bureau, It is an
opportune time to reflect upon
achievements of the past year.
This creation, like a healthy infant, is
growing in wisdom and strength as it strives to fulfill its
mission. The wisdom of both organizations has been
inherited by our new entity, assuring its continuation as a
sensitive and responsive agency.
The Board worked thoughtfully and diligently to ensure the
continuity of established programs and to expand those
that utilize the new, greater potential of our organization.
Focus and reorganization of staff efforts, based on our
mission, and economies of scale have produced increased
efficiency and improved quality of service.
The Board has listened carefully to the communities we
serve. This responsiveness has generated fine results.
New levels of school involvement have developed, most
notably the truancy intervention program. Sharing
expertise and increasing school involvement is exemplified
by the new teen parent program in Stillwater (based on
the Cottage Grove model). Another example is the early
intervention programming in elementary schools which
has been successful and is now used in south Washington
County schools.
The Lunch and Learn seminars which the Stillwater office
originated have been reinstituted and expanded with very
positive results and have earned high praise from
participants. These training sessions facilitate a sharing
of ideas among school personnel. referral services.
therapists and other professionals who work with youth.
So our "baby" has grown. . . and matured. . , rapidly
during this busy and exciting year. And yes, we have
suffered some growing pains but we are stronger for
them. The joys of the year have been plentiful and we are
grateful. Looking ahead. the future holds great promise
for our agency which remains steadfastly dedicated to
serving the needs of our troubled youth and families.
On a personal level, it has been a great pleasure for me to
work with the staff and board members of this fine
organization. They are dedicated, thoughtful professionals
and I applaud them all!
/17. ft-~~w
M. JoAnn Ward. President
Board of Directors
How we are different . . .
. . · . : We believe strongly in making our services available to all
persons. Medical assistance or private in.nce maeovide some coverage. No one is denied
services due to inability to pay.
Our services are tailored to address youth and family problems through
short-term assistance before they become more severe. Through our efforts we try to help
youth avoid becoming involved in the juvenile justice and social service systems. Most counseling
is done at our offices. We also meet with clients at school or elsewhere when necessary. Crisis
services are available the same day or within 14 hours.
. '. '. If minor delinquent behavior is involved, YSB's Diversion Programs give
police departments, courts, schools, and parents an effective alternative to court. These
programs provide an immediate intervention within the community before problems become
more severe.
Our Programs .
. .
Counseling Programs
Child and Adolescent Counseling
Family Counseling
Group Counseling
Diversion Programs
Chemical Awareness Program
COl[nity wo.ervice
H Awaren Class
Fire Awareness Program
Peaceful Alternatives to Conflict
Theft Awareness Program
Truancy Intervention Groups
Prevention and Education
Community Education
Friend to Friend
Graffiti Teen Center
Parent Education
Reaching out to help youth and families . . .
~ The staff are licensed mental health professionals with wide expertise and
specialized training in working with children, youth and families. They are qualified for
reimbursement from many insurance companies. Our counselors coordinate treatment with
physicians, schools, county agencies and law enforcement.
To measure our effectiveness, after completing therapy we ask families jf the problem they
brought to us has improved, become manageable, not changed or become more severe. Our goal
has been to achieve a 75% positive outcome, that is, if the problem has been resolved or
become manageable. With families we have seen at least four times, we have achieved or
exceeded the 75% objective for the past.e years. .
1996 Board of Directors
Omcers
M. JoAnn Ward, President
David Knefelkamp, Vice President
Ruth Beck, Secretary
Gus Briguet. Treasurer
Board Members
JoAnn Bailey
Owais Bayunus
Rob Crepeau
Gail Griffith
Jill Johnson
Bruce Klosowsky
Ralph Larson
David Magnuson
Sara Mortel
Roberta Opheim
Linda Plante
Don Schmitz
Marla Simmet
Sharon Stoffel
Steve Studer
John Walker
Executive Director
Paul Weiler
From left: Front row, Shawn Carpenter, Bob Downs, Geri
VonGrey, Dee Coon, Sharon Haugsby, Dan Pepper and
Paul Weiler. Back row, Tom Schweitz, Mike Huntley,
Barb Needham, Tom Peichel and Sean Kazmierczak.
Profile of children and adolescents
participating in YSB programs in
1996
NUMBER %
Female 612 37%
Male 1.053 63%
Age: 12 and under 203 12%
13-15 741 45%
16-18 721 43%
Total children anq youth 1,665
Primary Source of Referral
Law enforcement and
court diversion
Court ordered
School or related
Personal (self, family.
friend)
Other
Primary Presenting Problem
Delinquent offense
Personal problems
Family problems
Status offense
Statement of Support, Revenue and
Expenses
Year ended December 31. 1996
SUPPORT AND REVENUE .
Support
Public $303.380
Private 195.507
Revenue
Fees $79.488
Rent 20.833
Investment income 25.065
Miscellaneous 358
Total support and revenue $624,631
Expenses
Program services $486.428
Management and general 64.659
Fundraising 35.23:~
Building expense 28.945
Total expense $615,265
Excess (deficit) of support and
revenue over expenses $9.:~66
.
Commitment of support
On behalf of our officers. directors. staff and the thousands
of youth and families we served. we express our gratitude
for the generous pUblic and private financial assistance we
received in 1996.
MAJOR PUBLIC SUPPORT
Washington County Board of
Commissioners and
Departments of Community
and Court Services
State of Minnesota Department
of Economic Security
Independent School District
833
MAJOR PRIVATE SUPPORT
Hugh J. Andersen Foundation
The MAHADH Foundation
Margaret Rivers Fund
Northern States Power Co.
St. Paul Foundation
3M Company
United Way in Minnesota
St. Croix Area united.
Way
St. Paul United Way .
~
United Way in
Wisconsin
Greater St. Croix County
United Way
Hudson Area United Way
We also sincerely thank many .
individuals. organizations,
businesses and churches for
their valued support.
Municipalities
Bayport
Cottage Grove
Lake St. Croix Beach
Lakeland
Marine on St. Croix
May Township
Newport
Oak Park Heights
St. Mary's Point
Stillwater
Stillwater Township
Woodbury
.
.
Youth Service Bureau is a community supp
counseling assistance and diversion se
We are able to provide our programs with sup
County, cities and townships, United Way, fo
Today's Youth Service Bureau is the result of
Service Bureau and South Co
We serve central and southern Washington County, Minnesota, and western Cro
Wisconsin, from offices in Stillwat~r, Cottage Grove and WoodbUry.
.
.
How we help . . .
Youth
Service
Bu
People don't have
when dealing with life's problems. Even the most trying challenges
can be ully resolved.
e consequences or additional stresses in their
ovide assistance specifically tailored to the
eir strengths, find worthwhile ways to resolve
go forward.
LOC
STILLWATER
Main Office
Historic Court House
101 W, Pine Street
Stillwater, MN 55082
Phone 612-439-8800
Fax 612-439-1040
WOODBU
Woodbury
8301 Valle
Woodbury,
Phone 612
Fax 612-7
t and the courts, YSB services are designed to
ange of youth and family concerns.
.
Youth Se
I 996
the
Report
t
Community
Our Mission is to improve the lives
of young people by developing
healthy families and communities
through education, prevention and
early intervention.
TO:
FROM:
DATE:
SUBJECT:
WASHINGTON COUNTY
PUBLIC WORKS DEPARTMENT
PARKS. HIGHWAYS. FACILITIES
11660 MYERON ROAD NORTH . STILLWATER, MINNESOTA 55082-9573
612-430-4300 Facsimile Machine 612-430-4350
Donald C. Wisniewski, P,E,
Director Public Works/County Engineer
John P. Perkovich, Deputy Director
Operations Division
Donald J. Theisen, P,E., Deputy Director
Technical & Administrative Division
?an~ra K, Cullen, P,E,
._ ".,rafficfTransportation Engineer
."-
Edward Kapler,
Facilities Operations Manager
MEMORANDUM
Manning Avenue Task Force Members
City/Township Administrators/Clerks for Bay town Township, Grant,
lake Elmo, Oak Park Heights, Stillwater, Stillwater Township
Sandra Cullen
August 1, 1997
August 26, 1997 - County Board Workshop on
Manning Avenue Connection Corridor Study
.
We have scheduled a workshop with the County Board to discuss the options for
continuing the Manning Avenue Connection Corridor Study. You are welcome to attend:
When:
Where:
Time:
Tuesday, August 26, 1997
Washington County Government Center Board Room
To be announced in the Board Agenda previous to the meeting, - estimated
time 11 :00 a.m. to noon. Call 430-4300 on 8/25/97 to confirm.
The workshop will also be televised on the local cable TV channel.
Along with this board workshop notice you will find the Manning Avenue Connection Task
Force meeting summary for the July 16, 1997 meeting. If you have any questions about
the study, please call me at 430-4330.
cc:
...\man.mem
.
Printed on Recycled Paper
County Commissioners
Jim Schug, County Administrator
pf~
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
_. I
MANNING AVENUE CONNECTION
TASK FORCE MEETING SUMMARY FOR
JULY 16, 1997
8:00 a.m.
WASHINGTON COUNTY PUBLIC WORKS
.
.'"
Attending:
David Beaudet, Oak Park Heights, 439-2582
Sandy Cullen, Washington County, 430-4330
Wyn John, Lake Elmo, 777-5510/770-5960
Mark Krebsbach, Mn/DOT, 582-1115
William Lohr, FHWA, 291-6122
Brian Nichols, Baytown Township, 439-7224
Steve Russell, Stillwater, 430-8821
Dave Schaaf, Oak Park Heights, 439-9501
Don Theisen, Washington County, 430-4304
Sheila-Marie Untiedt, Stillwater Township, 439-6476
Glen VanWormer, Grant, 490-2045
Don Wisniewski, Washington County, 430-4300
Charleen Zimmer, SRF, 475-0010
Agenda Items
.
1. The group quickly reviewed positions of the local cities and townships to date:
Grant, Oak Park Heights and Stillwater Township have not taken a position.
Lake Elmo and Baytown Township have passed resolutions advocating No Build.
Stillwater has asked that "the County continue the Manning Avenue connection
corridor study and select an alignment for the extension of that road."
Glen V. went over the study with Grant city council in early June. Their sentiment was
that Alternative A 1 does not provide any benefit and should be dropped.
2. Charleen Z. went through the draft memorandum on No Build impacts (attached for
those who were not at the meeting).
After Charleen was finished the following comments were made:
Wyn J. - He was concerned about preserving ROWand felt that it was a personal
disadvantage to the land owners. He also felt that there was too much emphasis on
the "greenway" and that the trail system can go somewhere else, it will have to with
the No Build alternative anyway.
.
Page 1 of 2, 7/16/97 mtg sum
.
.
.
Brian N. - He questioned exactly how ROW is preserved and what is an official map.
It was explained that once an alternative is chosen, the ROW needed will be outlined
on the plat maps and whenever someone comes to develop their property or sell it, the
County will have the option buy the ROW needed for the road. Brian ~ol.lld like to see
TH 5 go to four lanes.- .~
Steve R. - He believes that the traffic demand on the connection is underestimated.
Traffic growth in Stillwater has .already reached the 2010 forecasts by the Met'Council.
The study needs to look at how much traffic is being taken out of the local street
system of Stillwater. Any traffic that would be rerouted to the new connection would
help traffic flow through the city because there are no real direct routes through the
city. Steve also mentioned that a frontage road to TH 36 on the south side similar to
the. one the City of Stillwater is planning on the north side would be beneficial
connecting TH 5 and CSAH 15.
Wyn J.- Lake Elmo is concerned about TH 5 needing two additional lanes through
town. It would destroy downtown Lake Elmo. The City would like to realign the
southern connection of CSAH 15.
Mark K. - TH 5 is handling many divergent trips from TH 36, 1-694, 1-494, and 1-94
because it is easier and faster. Mark's feeling is that Mn/DOT would not widen TH 5
through Lake Elmo to four lanes before they address other problems in the system.
There are a limited amount of funds and TH 5 is not being considered for expansion in
the long range plans. As TH 5 becomes congested, traffic will focus back on the
primary routes.
3.
The group discussed what's next. There is a need to consider what happens with TH
36. Will it be a freeway or an expressway? Will CSAH 15 be an interchange - full
access or partial access? The TH 36 study was discussed.
The coordination of the TH 36 study and the possible annexation of the area of
Baytown west of TH 5 into Oak Park Heights affects how the Manning Avenue
Connection Corridor study proceeds.
It was decided that at this time, there is not enough justification to construct this
connection within the current 1997 - 2001 C.I.P. However, there is enough
benefit/cost ratio that we should consider creating an official map in order to preserve
right-of-way for a future road corridor in the area. We should postpone completion of
the environmental assessment for the Manning Avenue Connection until Mn/DOT
completes their study on TH 36 (which is expected to be completed by 1999). Of all
the build alternatives, staff would recommend completing the environmental
assessment on one of the "C" alternatives and Alternative A2 in addition to the No
Build. This recommendation may change depending on the outcome of the TH 36
study.
If Oak Park Height does annex part of Bay town, the environmental assessment work
could be done within four months in order to complete an official map for preservation
of right-of-way.
Page 2 of 2, 7/16/97 mtg sum
-"1'
The County will set up a Board Workshop to discuss the possible options for continuing .
the study. All the Task Force members will be invited.
Options to be presented to the County Board are:
1. Complete the EA now on Alternative A2, a C Alternative and'the No Build.
2. Determine the No Build_ is appropriate and conclude the studV-.
3. Place the EA on hold until after completion of the TH 36 Study. Remove the
project construction from the 1998-2002 C.I.P.
Staff will recommend Option 3.
...man797.sum
.
.
Page 3 of 2, 7/16/97 mtg sum
SRF No.:
0972523
.
-DRAFT FOR REVIEW-
MEMORANDUM
,,,"
TO: Don Thi(sen, P.E., Washington County
Sandr%~llen, P.E., Washington County
FROM: Charleen Zimmer, AlCP, Principal
Dave Montebello, P .E., Associate
DATE: July 14, 1997
SUBJECT: EVALUATION OF TRANSPORTATION NEEDS AND NO BUILD
ALTERNATIVE ON MANNING A VENUE
INTRODUCTION
.
The purpose of this memorandum is to document additional analysis requested by the
County and the Task Force regarding the impacts, benefits and costs related to the No
Build alternative for Manning Avenue. This information will help to determine the need
for a connection of Manning Avenue between T.H. 5 and T.R. 36, an existing gap in '
CSAH 15. The No Build evaluation and needs assessment addressed the following issues:
.. Future growth in Washington County
. County highway system continuity
. Increases in traffic on other routes with No Build
. Travel time and user costs
. Transportation benefits and/or impacts
. Benefit/cost analysis
. Potential environmental impacts
. Bike trail and greenway connections
.
For purposes of this analysis, the ''No Build" alternative was assumed to be a
reconstructed local street on the existing Manning Avenue/55th Street connection between
TH 36 and TH 5. This assumption was made because existing Manning Avenue/55th
Street is in extremely poor condition and will need to be reconstructed in the near future. .
FUTURE GROWTH IN WASHINGTON COUNTY
., - -
The 1994 traffic counts and 2018 No Build travel forecast(existing Manning with a new
St. Croix river crossing) are shown in Figure 1. These travel forecasts, as well as ot~ers
presented previously, are based on population, employment and household projections by
the Metropolitan Council for the year 2020. Based on these forecasts, the Manning
Avenue connection is expected to cany approximately 6,000 vehicles a day. While an
ADT of 6,000 may seem low compared to regional Trunk Highway (TH) routes, it is
considered to be a significant volume for a County State Aid Highway (CSAH). In fact,
this ADT would put Manning Avenue in the top ten percent ofaII CSAH routes in the
state.
,"-
The forecasts are based on what we feel are conservative estimates for long-term growth
in the region. Figure 2 illustrates the regional growth policies assumed for 2020 for the
communities in Washington County. Note that eastern Woodbury as well as several other
areas in Washington County are in the "urban reserve" category. These areas are assumed
to have limited growth and limited density within the next twenty years but are reserved
for urbanization beyond the twenty year time period. If some or all of these areas develop
more rapidly than currently planned, the forecasts for the roadways under consideration in
this study will be higher than currently predicted for 2018. Future roadway volumes could .
also be higher if development in western Wisconsin occurs more quickly than expected.
Therefore, it may be prudent to save right-of-way for the Manning Avenue connection
before development precludes the extension as a future option.
COUNTY HIGHWAY SYSTEM CONTINUITY
Good transportation system planning includes designation of one or more roads within the
planning area as through routes, providing continuous routes north-south, east-west or to
accommodate major travel patterns. TH 36 and other roads provide east-west
connections and TH 5 provides a northeast-southwest route connecting to St. Paul.
CSAH 15 provides a north-south route.
As discussed previously, CSAH 15 (Manning Avenue) is the only north-south roadway in
Washington County that can be continuous between the county' 5 southern and northern
borders. As such, CSAH 15 is expected to play an increasingly important role in the
county's arterial highway system. Its central location in the county and the fact that it is
already a nearly continuous route make it a backbone route in the county's transportation
system plan (see Figure 3). The County's transportation plan has long included a
recommendation that the CSAH 15 connection between TH 5 and TH 36 be constructed
to make the route continuous. .
.
Currently, north-south travel on the segment ofCSAH 15 between TH 5 and TH 36 is
accommodated by one or more circuitous moves as shown in Figure 4. The most
common route of these circuitous movements appears to be the CSAH 15rrH 5fTH
36/CSAH 15 move. Not only is this a backward move for the traveler, but jt a.dds
unnecessary 10~aI Jrips to; a- regio~al interchange. However, the 2018 forecasts indicate
that only about 1,000 trips per day are making a truly north-south trip on this section of
Manning. That is, only about .1,000 trips are using both CSAH 15 south ofTH 5 and
CSAH 15 nonh ofTH 36. The question to be answered is if these trips, as well as those
that use TH 36 or TH 5 for part of a north-south trip, need to be accommodated on a
more direct route.
The No Build alternative would maintain the existing circuitous Manning Avenue
connection in the TH 36ffH 5 area with the majority ofCSAH 15 travelers using a shared
segment with TH 5 to/from TH 36. Generally, shared segments, especially with left turn
moves required to make through connections, are not desired due to the potential for
increased congestion in the shared segment and operational and safety concerns at
intersections.
INCREASES IN TRAFFIC ON OTHER ROUTES WITH NO BUlLD
AL TERNA TIV'"E
.
One test of the need for a Manning Avenue connection is to determine the long term
traffic impacts on other routes that must accommodate the trips that would use the
connection ifit were provided. A comparison of the No Build and Build forecasts
indicates that CSAH 17 and TH 5 are the routes that would be most affected by not
constructing the connection. The expected impacts are shown in Figure 4. The No Build
alternative is expected to add approximately 3,000 daily vehicles to TH 5 south ofTH 36
arid approximately 2000 vehicles to CSAH 17 north ofTH 5. Other streets that would
have small increases in traffic (less than 1000 vehicles per day) include 40th Street North,
CSAH 17 south ofTH 5, Northbrook Blvd. North and Osgood Avenue.
Future traffic volumes on TH 5 indicate a need for increased capacity, with or without the
construction of the Manning Avenue connection. If capacity improvements can be
provided on TII 5, the additional 3000 trips associated with the No Build can probably be
accommodated. However, no improvements on TH 5 are included in Mn/DOT's twenty-
year plan at this time. Therefore, TII 5 may experience increasing congestion and
associated problems for many years into the future. In this case, the additional 3000 trips
resulting from a No Build condition would increase congestion and delays.
.
While the projected volume on CSAH 17 would approximately double with the No Build
option, the daily traffic volume would only be 4500. There would be no capacity
problems on CSAH 17 with this ADT. This is approximately the traffic volume counted
on CSAH 17 in June, 1997 with traffic diversions due to the closing of the TH 5fTH 36
interchange for reconstruction (see Figure 5). The majority of the traffic diverted from
this interchange used 58th Street which is the signed bypass route. This is consistent with" .
the strong northeast/southwest travel pattern in this area.
Traffic volume impacts on the remaining streets are not large (less than 1 o.~O-vehicles per
day). Howev~r.., these stfeets are primarily residential in nature where any mcrease in
traffic is unwelcome. Even small traffic diversions to CSAH 17 south ofTH 5 would be
undesirable due to the potential impact on downtown Lake Elmo.
TRA VEL TIME AND USER COST SA VlNGS
An estimate of travel time and user cost savings or costs related to increases or decreases
in vehicle miles of travel can be calculated using the regional travel forecasting model.
First there are benefits to users of the new connection in terms of shorter travel distances
and reduced travel times (more direct route). The model estimates indicate that there
would be an average decrease in vehicle miles of travel for Manning users of 824) 000
miles per year if the connection were constructed. This results in an estimated user time
savings of 8600 hours per year. In addition, there are secondary benefits to adjacent
roadways which can accommodate traffic better due to the trips being routed to Manning.
These benefits were also estimated using the regional model. The total present value of
both the direct user benefits to Manning and the secondary benefits"to adjacent routes over
a 20-year period is estimated to be $7.2 million. Seen in reverse) this can also be stated as .
the 20-year user cost of a No Build decision.
TR.\NSPORT A nON BENEFITS A1\1J)/OR Il\1P ACTS
A comparison of transportation benefits and impacts for No Build and the Build
alternatives is provided in Table 1. The primary benefits and impacts have been described
in the previous paragraphs.
BENEFIT/COST ANALYSIS
The construction costs and user benefits were compared for No Build and the Build
alternatives as shown in Table 2. As noted above) the user benefits for the Build
alternatives is estimated at $7.2 million per year. $2.9 million in benefits is related directly
to Manning Avenue trips. The remaining $4.3 million in benefits is related to secondary
benefits resulting from slight travel time improvements on TH 5) TH 36 and other routes.
The cost for construction of a local street on the existing alignment is approximately
$500)000. This construction cost would be offset by approximately $250,000 in user
benefits resulting from travel time savings or operating cost savings. The resulting
benefit-cost ratio would be 0.50.
.
.
The cost for construction of the Build alternatives would range from $4.1 to $9.1 million,
These construction costs would be offset, at least in part, by user cost savings. The
resulting benefit-cost ratio ranges from 0.50 to 2.64.
."-
.- ,
POTENTIAL ENVIRONMENTAL IMPACTS
A comparison of potential environmental impacts of No Build and the Build"alternatives is
shown in Table 3. While the right-of-way impacts are small, it should be noted that even
reconstruction as a local street will require some right-of-way acquisition. It also results
in wetland impacts comparable to some of the Build alternatives because the existing
alignment is located within a wetland basin. Since no realignment would occur to move
the roadway away from this wetland basin, the impacts on wooded areas would be less for
No Build than for all of the Build alternatives.
BIKE TRAIT.. AND GREENWAY CONNECTIONS
The CSAH 15 corridor is part of the County's planned countywide greenway system
which will include a multi-use path, as shown in Figure 6a. If the Manning Avenue
connection is not constructed, the continuity and directness of the greenway/trail system
will also be negatively affected.
.
The Washington County Trail Plan also indicates a shoulder bike trail along Manning
Avenue for much of its north-south alignment (see Figure 6b). The trail is shown on .
existing County maps as following Manning Avenue south ofTH 5. The trail stops at TH
5, re-starting again on Manning Avenue north ofTH 36. This leaves a gap in the north-
south county trail system. The No Build Alternative and some of the Build Alternatives
would perpetuate this gap in the trail system. Some of the Build Alternatives would
provide a trail route that would continue along a new north-south Manning Avenue
connection between TH 5 and TH36.
CORRIDOR PRESERVA nON
.
Even though it may be agreed that there is not an immediate need for constructing the
Manning Avenue connection, it may be desirable to identify a preferred Build alternative
now - for future implementation - so that any right-of-way required for the Build
alternative can be preserved. This strategy, called corridor preservation, is being used
more often in transportation planning, especially in rapidly developing areas like
Washington County where availability of right-of-way for planned projects can diminish
due to increasing development ofland within planned corridors. The strategy of
protecting planned road corridors for future use is desirable because it makes corridors
available for :future use that are:
· In locations agreed to by all relevant levels of government (in the case of
Manning Avenue - through the Environmental Assessment process),
.
· Free 9f severe envi!onmental constraints (by identifYing and prot~~ting a
corridor with l.ess environmental impacts), '.'"
· With minimum disfl:lptio_n to established and future community and business
patterns (by identifying and protecting the corridor that has minimal
community impacts and by planning future development around the protected
corridor),
· In a cost-effective manner (since right-of-way costs decrease if the land needed
for the corridor has not been developed), and
· In a timely fashion when construction is ready to begin (because right-of-way
and potentiallawsuitslcondemnations etc. are avoided by early planning and
consensus).
For the Manning Avenue, as well as for the planned greenway pedestrianlbicyc1e trail
corridor, continuation of the alternative review process and implementation of corridor
preservation techniques to ensure that the desired corridor is available when the need for
construction arises is an option which should be seriously considered.
.
SUMMARY OF FlNDINGS
· Manning Avenue is forecasted to carry 6000 ADT in 2018. While an ADT of
6000 is not high for a trunk highway it is a significant volume for a county
state aid roadway (in the top ten percent of all CSAH routes in the state).
· Other local roads (especially TH 5 and CSAH 17) will experience increased
traffic volumes in the future if the Manning Avenue connection is not
constructed. There would be capacity on CSAH 17 to accommodate an
expected 2000 ADT increase. However, TH 5 will be heavily congested with
or without Manning unless additional capacity is added to TH 5. The 3000
trips added to TH 5 under the No Build will increase congestion and delays.
· The growth projections for southern Washington County are conservative. It
is possible and perhaps likely that growth will occur at a faster rate than that
assumed in the Metropolitan Council model.
· Manning Avenue is the most continuous north-south road corridor in
Washington County. The discontinuity of Manning in the vicinity ofTH .
36fTH 5 is the only major gap in the north-south connection. This continuity
.
will become more important as both the north portion of Washington County.
(Forest Lake area) and the south portion of Washington County (Woodbury
and Cottage Grove) develop. The construction of the Manning Avenue
connection is part of the approved County transportation plan. ~. _ _
.'"
· The Manning -Avenue corridor is identified by Washington County as a north-
south pedestrian/bicycle corridor in the Washington County trail plan. The
routing of Manning Avenue pedlbicycle traffic to TH 36 and TH 5 is less
desirable than a Manning through-route would be.
· Operational problems and circuitous routes increase travel distance and time
under the No Build scenario. This results in local and regional transportation
system user costs. Although construction costs are greater for the Build
alternatives than for the No Build, the No Build results in a negative net benefit
(transportation benefits/costs). The Build alternatives all have positive net
total benefits with total benefit-cost ratios ranging from 1.24 to 6.55. The
benefit-cost ratios using only the Manning benefits range from 0.5 for No Build
and Al to 2.64 for C3.
.
· Environmental impacts for No Build are less than for Build alternatives;
however, the No Build is not without environmental impacts. In particular,
wetland impacts are comparable to and, in some cases greater than, the
wetland impacts of the Build alternatives.
· Corridor preservation of a preferred Build alternative concept is often a wise
transportation planning decision and should be seriously considered for the
Manning Avenue connection so that the option is not precluded in the future
by development.
.
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I\) ,. . , . " '>',' ejal ': ......"., ' '0' ~ '. " " l~ .r:;' " .... '.
00 (7,200) ~ ~ ~~.. ~ '& r_.:jl~-(r;::~i'~'J:;;::41~~~-~~,.J.,~,~ ,:',:];~~~L\~.'-\'::\. . '~:~~:- '\ <:~
O r~ ~ :i ~fl', I':J 1,,"/.:"'1.\- "0' -g"'''' " - n."'.J'" l\.,...!'_..... (:' ,,' \
V . s:s I, l1:.t~11ll pt, 9~1"~1-"- O.~l C': t (:",?, ::;:-:1 :11 --i! ., g~' .' {UI \ ~" \ ~~. \ \
.0 ;.J..!':c'_"..nl?....~.. ...: ... "s'-.\O"l-...--;."".t:~t. .',~o . ji:{," [I {'. - <; I ':T"7'~"'" ~..,.."."-..""'~\\\~~' ..'.,
I . v tl.:>.. :1 ...,.:: '!'... -, ;, " .......:'., ....-.~, II
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I ...... ,"" .... ,.." ./.1 ~i,~ i._:.' ': @!' 1',1 '!'," ';,,'. ':~: \ \ \', '
;J . / ;,~~ --.;)v """. ,,' · I" \'J'~I'I'I' ", .. \ ':~, \'::~'l II,I.J \
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.... "---/ . )~i: ,., ,. . -L :' " [:, '~!.' \ \,' \\ Ii \ I
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. ~l'~~':::-:"}\~ Ki:' \1" ..../.....,., :\,\.p ~'!J.~,!:.--I'....,." t)~ I ~ .~ ~r .~ ",' ..~ .;'\\' ~ ',';,'1' / I /
I 11 1/ ~;:'9 /.... '1' J I~''''''r'''' 0 0 7 600 4 850) f. ll!~~-.- J: ~~:";' :,:\\' ~:, I\,('?;/ '
....., ":...~" \. ",}... /;'-1 C""'.;::':!J ~. d.< P'1::\ ' I' . :~":l' r I ~.~. -'j~,\\<.. 'i,,\ \.>";: I {.. /
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C\J " '':\ l.() . '"'' '... \ . ' - -- ... ! \ ~ I',~ () , 'I
'- 'i ?,400 (4,9011>'" . ..._" . ..,: ~~~,; . <" 0 IJ \.. B '.. .., ,> ./ lor f/ jI
1"~ ,~o. J ~I ( , ., ../ .. . .' ,;oo I" ..,/ , lJl , , .." '.. I ,I, '"'/ I j)
v ~'\ J 9 900 2 00) I ... \ii\ iV(;;\ ;. .0 '\ to """\II 01'" ,. '" ~:/. I) 1 ;,
nn ~ ~eY :'\. 'J') ~ fJ' ,,~ ..-..... 6 800 7 ~ . g . ~ ,'" /;./ J. ..'" ((t
....": >1\7> ~ \ ~ \' 40lh S : .....' -" /. a. '. ! ::'! ' . I
~~~ 1'1;:1 ......... (3, ,. 50) ~. i~ ~ \','.~ r:! :~I) (' '( jlJI
.~ ."t ~ ',:-' ; ::-- J ., J
.::..!,.~".. '... /.~~' \'\! .. (" \{\:i\'" ,/': ;
~ [<\ /f/ ...~.!.',.~.......- LEe [/t! V \, , .. .., \\\\\ \.. \\\\\
:~-~{~ ":':":.'.;;.:~_l,___!~{'--'J_-~~~s ~::;~:,"~, JL
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';';~...'!~ ~J ll'~!i'!'l'.t. \1\~\\,)It
'f. \ \~\..\, ,,/"
~.. \~~\\ I .?.f
WI::'.; I ,: t\r.l:lAHU .~.. . c\ '.\\'. \ 1.1
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19'!') I't'".I./:ti .' ouic~: M~'~onS~I~;;;;4di~~p Inc.
~
,
~:
~
-
-
~
~.~I
. ~
I I
~
~
I I
Urban Core
Urban Area
Illustrative 2020 MUSA*
Urban Reserve
Rural Growth Centers
Permanent Agricultural Are
Permanent Rural Area
! ~
;L~Of<A
~-;! )1 H~m ulce
...~ i
.. n
.,< 1>' ~ I
Columbus Twp.
New
Scancha
Twp.
.
,
.
N 2000 MUSA Boundary (as of 1995)
"\" 2040 Urban Reserve Boundary
. ,.
,. The official 2020 MUSA
will be determined by local
aovernments and the Council
as part of the 1997-98
Comprehensive Planning
process.
'..~..:\: . ~~..
" _.'~"'" ., . . . . - . . . . j ,. -. ..,.".. 'j - . . - .. . . . . .
.f."''' ... II ~ ~ .. .a .. .t.- ~ ... . .. . . .. .. ... ~ ,," ;; - ~.. ~ .. .. to . ., ... .. . It . <" ~ -- .. ., .. . ,
,..........~....&.&... ....;;........c..-.....~......'....~ -'.:rcn...""..._.~.;.....:..,- .........-....."'...,..... ~~
. " . . . . . . .' .- . . . ~ . .. - . . ,r.. .H.m - .. ,..-..tJ - . . . . . . . . 8?'" 1
... ... .. .. 0: ... "I ~ ... . .. .. .. .. f' ., ';' .. ~1: .. . .. , .. ~ .. ..I.. . . .. .. #0 .. t:'!Y~
, . - - , . . . . . . '.' - . . . , .. . . -'. ..... - . t" . .. . . .. . ... '. . '.
E~kk!+:~: .:~:.j:.: ~~:~l~~:' >>"- :..:.~'.. ~ . . j-':<-:<: :~:.:":..:..:.:..:....~w. ~<
.. .. .. " .. ... ....., ~ ... .. . .. .. .. .. ).. ~ ~Ji"rnpl ViP-,,,.II.. .... Do&Sru"T,.o.p." .. == *'
.. '" .. ." , .. . ~ . ~ ... ... .. . .,. ~ . . _" ~. 4 ... ~ ... #I' r !" '" :' ". .. .. . .. " . .. ... .' .. .. . ,.
~........... ....e.......:O..-j"'......Ir,'... ...~c'..}".......e~.._...
..__.......f' ........r.,..-e"'l...r-...,....... ....... "'..,'"1.........._...
........~_...-'7...- .-:=...l~.I..~....,.r.,4,,-...( ...... ....~....................~:~.~~ ...,.....-.~.. ......-;a_.._...-..,~...~...._."...
-............1'....._...... -.~' -.r.. ~....i"'""",.
SOURCE: Metropolitan Council Regional Bluprint, Figure 7;
Regional Grmvtn Strategy Policy Areas, Dee. 1996
Proposed Functional
Classification System
Principal Arterial
Minor Arterial
Collector
-----
Future Principal
Arterial Candidate
.
.
@
Grey
Cloud
Island
Twp.
~
....~'>
./
_.......1~
r;
;.;-
<n
rn
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)>
<
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;f
.';t'" ~.~~
~,.,.~.;;
..:~:~~i':,
rf';;;~.>iih It ~l.
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, III.''',ISI,I.,.
r;' ,.-\
1'~!l\~(!i
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,,J~ )1
/~j! III
If; ;) -
PI/.", II)!
~1.
l!~
, ;',
~~~~~~T~~ --ft,' !~~'.~.._._.~~__ .
MANNING AVE. I
CONNECTION IS ) ,
6,000 PER DAY. I
<1
'I
u.. !?QlJL~H,N'----l-;-
I"
o
o
o
-::..~:::.~:;;....,..
..,~;..I!;.J.;..
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,
,'!'>I,". t,l
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.
.
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"'-, ..... .- --" --;-~l'-''':"" _':...-=-.:.-1,1 'if ":~'!"::I__=i',;!!U:b,~' '.,_ -.:': G61j",,!: WI':, I';. '. ":::;::,~,..., '" IIi)
'~f!=!=1~r:::-~~!'-~lnr,.H..*.:;1n :hlt~':"~Ei:=:."_"i"~-""*'~\- _*'H:~ ~.:_~-I!;,:..l;:....-o" ''}.i311 \ " ,It.
r-F..... ~~"'.. ~ !1 "." "1 ':r' '" jl'~! ";:I'!I~\:I' ~/":"':j' (, >I." "~-;'\f1;\:;.':' \, ~.i,,, ':~>:<ii:.::-, '''"', /Y
-- ~ .' ( ? 1'1 tl PI f II ~.I, I r ',,". ',1 ~t ,~. ,'1 / X'" ":';'':''''
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z./~ I I'" ,,'. . J' .. ') ___LI-. .~'C;", ( I ',,'. ,.'~_~.. ,. ",
.........(./0 ~ I:. tl,..',"oI" ,7:" ':1 "I" I,. ~ ~\ t'..t<,..J (''/.< '" .'. )l\ l"I~-I' .;It ~ t ~ I ~ (~J)' '.J1' \', , ~..' \
/ /A.A' ~ ~ "~...L..:. .~ :l~.. 1';1. f. .----: '..l",.'(' ,.\ ';.".....;,j-, .. ~ , . ~ :\ "'''.....',,:. ." ,.. '.'" _, ,,_, ",..,'.\.\ :. .\
.... 0'0 ~~' ~~.,.. ", :i+:f:\f" , ...., :-,.~::: I'AHK IfEIliIIT/ ~ ' '~I." '-< ".,~~\~:,-:~. .',:,. \~\\\\ \
"', .... .\.. .- ." ... .:, \"~ . ,.. II {.;\, 1" ,;,.'" \. \1\ '
t'\.." '.. ' , : -c';'!:l..y \~ (..J '.!.:' \ \\ \~~ \ 'I \
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1./.,...,:... ,,:L .---- --) I ,") '" . J:1. '~'\r\' .... ',\.\\ 1\')
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J.I \(\ \1\ ",.",," ~'''.' - !)'" ,-- -'. "ii.-I' I', " ,..., ", \~ \1, 1\1 ;,{
\\' \ ~ 1.1.- . \, f , It;. ,-; r ..:. J 1....\ '- :'. h /'/; I
I \, '; f )/ J ........'.,.. ",' . '...- .'\' 1'\. i 1(( /
'j;) ''''l:.'.'/Y ~. C-I: i~, (1 -:":.11~: ! ~ .~ '~\'~-t,\'1 '.\\Ih\~ /'J ~
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" , ", . .iI \ ','
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Ill, Y P1WIJ '/1'",- J .,", ~ ~ ;. , J' -'\>1'\ -,I \. ; -' \ I~ ' /.
101'111.':1111' ~':":J.il 'to ...: ~ ~ ~l::-,-\.:,:'~Iil"~\'~.lll ~v/" Ji(I.'/.;
,~;) \ . . , I - - - - -~ r' {( !~' , .1
i .......,,~.'..;'.':.... Ii \\.;0 ."..~.~ 'Il~,r) j,/ 1,1
1~1!: ' .'> . , 0 \:.Y .,. . '.1' ,II .;,:' , :.:1
;/ <1000 ;'t~_. - .r"" "q'i~'''l CH'~'~~ESI~\" , -.' ,.'./
? ~ DECREASE DAILY TRAFFIC VOLUME INCREASE
\, !1l
.. :~~:.:'~
~~
{~~I
~.\ -
:1
I:
~.j;
~ ....
.1.1"-
~.,...
...
o - 1,000
/)
-/
s: /,/
/,/
~ \, .///
:J '.;, -/
S' '" // l.0I<0
~.- ,,~/
) I
"'~
.~\
-.... --q
__.~..~.~;..~. ..h._._
1,001 - 2,000
II,,,,
-
MORE THAN 2,000
-
"
, i'
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.. , '
. J
.- ~~--- -- ...::: - ~- .-----_.-. -
/
)>
<
!1l
1:11 per t
.{I'
____3 _._H_....
30lt S N Note: Assuming Based on 2018 forecasts,
':;[- I - L., ,. New St. Croix River Brid~~..,:I~ Built
.. ""J!.,!' -/ . 1/(:1 (
1\ ", / ;t; -... \\,11
-: /':r, ~~' ,q'
., a/U.. '."
. . f . , ,
" I I, \.,
.~H~~, .,~ '.\.:\\\
7lI~~ ~ ,. L (' ~,- , \~(i\'''' I .
.;. ~ ..;:> ....:::> ,\ "", . ..
vn~ I f.Y... ..MJ/J 'I, J ..:\ \\':.:" I, /.'!
\O'I/II',IIIf' ":'" Source: SRF Consulilng Group Inc.
.\\ Prepared: April 1997
10. II" \1".'.... ,/ / /:' ..
,.:,,~,;;t; ,.::~,
~:
. . .
.
Linear Park
System Plan
I
Washington Pat~way
Greenways
..O"'!...
Off-Road
Trails
-
Trail Search Area -
New Alignment
Possible
~ Parks
.
'*
Rural Centers
. Square
Lake
P:1rk
Grey Cloud Island J
Reltional Park
MiSSISSIPPI National
River Recreation Area
~
SOURCE: Washington County Linear Park System Master Plan - Feb. 1996
Point Douglas
Park
Major Parks
and Trails, 1995
~ County and State
Parks
00000 Willard Munger
State Trail
...... Off-Road Paved
Trail
County Designated
Shoulder Bike Trail
..............
Designated On-Road
Bike Trail
.
Square
Lake
Park
Pine
Point
Park
.
Grey Cloud IsJand J
Regional Park
Mississippi National
River R.r:..'"TCation Area
~
SOURCE: Washington County Linear Park System Master Plan - Feb. 1996
Point Douglas
Park
PRE LlMI N~RYJ~'(J\~VJ\TJ()N;QA~J;R.QN\TRJ\.N~gQ KfAl1QNiQ13J EqTIM~S'" . . TABLE 1
,'.:0:.:;.;, ,',."l" .....,,/,:.:;. '.'''-'
'.."
MAN N INGtAVEN lJE'..c6NNECTION:AL1~EI~NAiIVES)<'.;'.U;'i\;;;.:;.:'..',,/i,.;::' . ,'.:.,:,':'.',::,';; . ";;""")
^ptil:H);'J997.(f~~i~~d '717)97)"" ....... . '" ~ :, .... ...,:'.,..,.:,'.:,:,:,...........-. : /-'--' . ~ l ...' ('~'; '.
, ;,. ~ >'. ~
, BUilD ALTERNATIVES '~j
. <'_"_<:"'t,k ~ >.>:;:::;::.:~~.::'1
T1~ANSPOlnAlION OBJ[(lIVES NO BUI!.D "A" ALTERNATIVES "B" ALTERNATIVES "(" ALTERNATIVES
SI'IVI' fullJ/l' IlilVl'i l1('l'ds illlr/ ilUOIll- No ar/dl'd GlpiHily or P'('Sf'l Vii Ii 011 I'I0vidl's fulu[(' capilli I)'; pWSf'rVI'S I'rovid('s fultJl(~ cap,leil)', prl'sr~rv('s IJrovir/f~s fulurl' Glpacily, IHI'Sf'IVl~s
luor/ill f~ fUlwf' growl" of lighlof'Wil)/ righl-of,wilY righi-of-wilY rigl'l-of-w.I)'
I'lOvid(' IHlIlh-soulh lOull' ulIllillUil)' (;ilp 1f'lIlilillS Mosl r/i If'r:I Ilollh-soulh mull', pro- SOIlU~Whill ci,cuilous Ilollh-soulh SOIlHwhirl cirulilous Ilorlh-solilh
vidl's Ihrough 1Il0Vl'1l1l'1l1 Oil lOfl/We( iOIl, provilb Ihrough 1Il0VI'- ulIlIH'r:lioll, M,lflllillg slops ill III ~
M,l/millg flIp.1l1 Oil M;l/lllillg viii SIWl~d SI'c:lioll
wilh 111 'i
Mililllilill IIl/oug" flIOVf'IlH'1l1 Oil T11 !j Yes Yl'S No YI'S , ,
.
----------.-- -
IiIlP/ovl' II.lffif 11'11'1 ill il IllS Oil ,lIll'li,ll If,l(fie (1JI1W'slioll will i III /('.1,,1' 011 I Jivl'lls SOIlIl' 11..rfil flOl1l III ,. .IIHI I Jiwrls SOil H ~ traffil frolll III r ,11111 I Jiwll', SOIlH' Ir..rfie f'OlIl III ,. ,11111
J I J
IO;Hlw,lYS ,lIlt'rial loadways ill fullII(' ollH'r roadways oil H'r roadways; Ullllil1l1eS shOll s('g- 011 H'r ro,lIlways; cOl1lillllf~S shOll s('g-
11 H'11 I of shared rO.ldwilY wilh III ') 1I11'111 of shared ro;uJway wilh III ~
1)('ue;lS(' Iraffic Oil T11 '\(,/111 r; illll'r - No Yl~S Yl~S Yl~S
challge
I'mvidl' ;HIr'qllilll' illlr~ISPc!ioll spalillg No Chilllgl'S f 10 III ('xislillg AI: ~ lOll fl. Il1i IIi III I II II 111: I lOll fl. 11I11I1l11l1ll1 c: I: 1 000 f I. lIlillillllllll
Oil III r; r; 700 fl. ,IVl'ragr~ 2()Oll fl. .Iwra ge Wi 0 fl. average
A2: 11 00 fl. II1t111 1l1Ull1 112: 1700 fl. lIlil1inlllll1 U: GOO fl. 111 Inl1l11lfll
:HlOO (I. average 21'i0 fl. average 1 (lOa fl. Jverage
Al: 11 'iO fl. lI1illimull1 Ill: 1000 fl. 111111111111 m 0: 1000 fl. In tnlmum
2110 fl. awrag(~ 1 .~ 00 fl. aVl~ragr~ 1 ~no fl. average
l'IOVil"~ I ('ilsol1ahll' ilU('SS 10 No challgl's fro 111 f'xislillg Mil1illlal propl'lIy au:ess (bir.lI)le I'ropl~rly ;ll.u~SS ;UTIlIIIIIHlll,ll(,ll I'IOP('IIY,IU"SS .1lTOIlIIlIO,lall'cl
pmpl'flies for dirf~c1 Ihmugh roule
Improw safl'ly colldilioflS Oil Iralls- Millilllal illll )/OVI'IlH'111 I'XPI'c:ll'd Slighl improVl'ml'lll du(' 10 dpul'ased Slighl i IUllrOVl~II1(~nl due! 10 de(J(~,lsed Slight impmvemellt dll(' 10 dC(J(';ls('d
porlalioll syslem COllg!'sl iOIl alld au:idl'lll r!x/H)SII/I' Ull1gl'sl iOIl alld auid(~1l1 I'xposur('. UJllgl'sl ion a.nd au:i(Ir~1I1 p.xposme.
Wf~avillg ill col/lIllon111 r; Sf'e( ion Wl'avillg i'fniillrnonll f 'i S(~clion
may he unsJfe rna)' he U IlSJ fe'
Rp.dllu~ vp.hiclf~ miles lrawl No ch;lIlge IJn:rl'ase ill vehiclp. miles IraVl'led lJecrease III vehicle lIliles Ir;lV(~led Decrr~asl' III vehicle rniles Irilvl'll~d
h.lillilllill~ collSlruclion impacls onlll r; Millilllal cOllsl,uclioll ill1pacls si/1u~ Mil1imal (ollslruclioll illlparls sillce COllstruction irnpacls due 10 rI'CO/1- COllslruclioll impilcls due 10 r('coll-
/10 com mOil s('c! i Oil 110 Ull/lIlUlIl s('clioll slruclio/1 of shared Sl'clioll of 111 r; slruclioll of sharcd sl'uioll of III 'i
("00/ dill;llioll wil" pl;II1111'd p('d/hike lJiS(()1l1 i /1110US pf~d/hi k,! lrail ( :olllilllllJUS /ulIlh/south pr~d/iJikf~ Irail I )isco/11 i IllllJUS ped/iJikl~ Irail IJiSCOlllillulJUS ped/IJike Irail
UlIlIH'clilJl1S
.
;'.
TABLE 2
Manning Avenue
Costs and Benefits ($ millions)
Factor No Build Alternatives with Manning Avenue as Through Route Trunk Highway 5 as'Through Route
A1 A2 A3 B1 B2 B3 C1 C2 C3
Construction costs: north
alignment $0.5 $5.8 $2.9 $3.0 $1.7 $1.6 $1.0 $1.4 $1.7 $1.1
Construction costs: south \
alignment 0 0 0 0 $1.8 $1.8 $1.8 0 0 0
Total costs for Manning "
Ave $0.5 $5.8 $2.9 $3.0 $3.5 $3.4 $2.8 $1.4 $1.7 $1.1
,
.,
Manning trip benefits $0.25 $2.9 $2.9 ~2.9
Regional benefits 0 $4.3 $4.3 $4.3
Total benefits $0.25 $7.2 $7.2 $7.2
Net benefits t (-$0.25) $1.4 $4.3 $4.2 $3.7 $3.8 $4.4 $5.8 $5.5 $6.1
Total benefit-cost ratio2 0.50 1.24 2.48 2.40 2.06 2.12 4.40 5.14 4.24 6.55
Manning only beneflt-cost
ratl03 0.50 0.50 1.00 0.97 0.83 0.85 1.04 2.07 1.71 2.64
INet benefits = Total benefits - construction costs for Manning
20enefit-cost ratio = Total benefits/Manning costs
JOencfit-cost ratio = Manning bcnefitslManning costs
Notcs:
Construction costs IISSlIme $600,000 pcr milc for Mllnning Avcnuc No Build constl1lclion.
Construction costs assume $1.5 million pcr mile for Manning A vcnue construction for Ouild alternntives.
,'J
.
. . fJ ' , ~,
.
.
.
;',
,
.
.
.
TAnLl~ 3
Manning Avcnuc
I~nvironmcn tal Issues
Factor No Build Alternatives with Manning Avenue as Through Route Trunk Highway 5 as'Through Route
A1 A2 A3 B1 B2 B3 C1 C2 C3
R.O.W. required. 2.1 acres 103 acres 53 acres 50 acres 54 acres" 48 acres.. 49 acres" 34 acres 36. aqres 30 acres
Prime Farmland Impacts 1.7 acres 95 acres 45 acres 45 acres 45 acres 46 acres 47 acres 32 acres 34 acres 28 acres
Structures requiring 0 3 2 1 1 1 1 1 1 " 1
acquisition
,
.,
Reported potential 0 1 1 1 1 1 1 0 O. 0
contaminated sites
under
Storage tank siles 0 review 2 1 4 4 4 4 4 4
Woodland impacts 0.45 acres 3.9 acres 5.5 acres 6.4 acres 3.0 acres 1.3 acres 1.4 acres 3.0 acres 1.3 acres 1.4 acres
Weiland irnpacts 0.63 acres 0.96 acres 0,13 acres 1.5 acres 1.5 acres 0,57 acres 0.57 acres 1,5 acres 0,57 acres 0,57 acres
Greenway connection No Yes Yes Yes Yes Yes Yes No No No
Polenlial cullural resource 1 under under 1 1 1 1 1 1 1
siles review review
.Exlstlng Manning ROW not included. existing TH 5 ROW also deducted where alternative rollows TH 5 ROW
..Includes CSAH 14 west extension to TH 5 at south end or project
Notes:
All impacts are approximate and based on preliminary conceptual alignments,
Wetland and woodland impacts based on boundaries depicted on aerial photographs and National
Weiland Inventory Map.
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METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and
three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings
should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at
602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be made by electronic mail at:
data.center@metc.state.mn.us or by calling the Public Comment Line at 602-1500.
DATE: August 1, 1997
WEEK OF: August 4 - August 8
METROPOLITAN COUNCIL
Community Development Committee- Monday, Aug. 4, Noon, Room 1A. The committee will consider:
City of Osseo comprehensive plan update; update on Hollman consent decree implementation; local
housing incentive account update; publication of the Twin Cities in Profile; and other business.
Finance Committee - Monday, Aug. 4, 4 p.m., Room 2A. The committee will consider: approval of
preliminary 1998 work program and budget; adoption of proposed preliminary general operating levy;
certification of 1997 operating levy for planning and administration to the county auditors for truth in
taxation requirements; certification of proposed operating levy for the Commissioner of Revenue; adoption
of preliminary 1997 transit levies; certification of proposed 1997 transit levies to the county auditors for
truth in taxation; certification of proposed 1997 transit levies to the Commission of Revenue; adoption of
1997 right-of-way loan fund levy and/or levy for tax base revitalization account of Livable Communities
Fund; certification for county auditors of 1997 Right of Way Loan Fund levy and/or levy for tax base
revitalization account of Livable Communities Fund; certification for Commissioner of Revenue of
proposed 1997 right of way loan fund program levy and/or levy for tax base revitalization in the
Metropolitan Livable Communities Fund; adoption of 1997 levy (formerly Mosquito Control Commission
levy) for demonstration account for the Livable Communities Fund; certification to county auditors for
"Fiscal Disparities" levy for Tax Base Revitalization Account of the Livable Communities Fund;
author.zation directing cancellation of tax levies for sewer bonds issued and assumed by the Metropolitan
Council and payable from the Common Bond Fund; authorization directing cancellation of tax levy for
general obligation solid waste bonds; definition of legislative initiatives; and other business. The next
portion of the meeting may be closed to the public pursuant to Minnesota Statutes section 471.705,
subdivision la for discussion of labor negotiation issues. The meeting will be reopened to the public
following labor negotiations discussion. The committee will receive information on the Investment Report.
Litigation Review Special Committee - Monday, Aug. 4, 5 p.m., or immediately following the Finance
Committee meeting, Room 2A. This meeting will be closed to the public pursuant to Minnesota Statutes
section 471.705, subdivision Id(e) for discussion ofattomey-client privileged litigation and settlement
issues and strategies regarding Metropolitan Council v. SFG Technologies, Inc.
Industrial Rate System Task Force - Tuesday, Aug. 5, 7:30 a.m., Room 1A. The task force will consider:
review of format of existing MCES rate system; continuation of discussion of the industrial rate system; and
other business.
Transportation Accessibility Advisory Committee - Wednesday, Aug. 6, 1 p.m., Room 1A. The
committee will consider: commuter rail demonstration report; Metro Mobility vehicle adjustments; Metro
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Mobility service transition update; Metro Mobility June operations report; ADA appeals panel member
approval; ACT update; and other business.
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Committee of the Whole - Thursday, Aug. 7, 4 p.m., Room lA. The committee will consider: new
redevelopment tools; cost of sprawVpricing policy; and local growth management tools.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and
agenda are subject to change. For more information or confirmation of meetings, call 602-1447, (TIY: 291-
0904). Call the Metro Information Line at 602-1888 for coming meetings and agendas and other Council
information.
TENTATIVE MEETINGS TIlE WEEK OF AUGUST 11 THROUGH AUGUST 15, 1997
Transportation Committee - Monday, Aug. 11, 4 p.m., Chambers.
Environment Committee - Tuesday, Aug. 12,4 p.m., Chambers.
Executive Committee - Thursday, Aug. 14, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis.
Providers Advisory Committee - Thursday, Aug. 14, 10:30 a.m., Room lA.
Core Cities Issues Work Group - Thursday, Aug. 14, Noon, Muffuletta Cafe, 2260 Como Ave., St. Paul.
Transportation Advisory Board Policy Committee - Thursday, Aug. 14, 12:30 p.m., Room 2A.
Legislative Strategy Group - Thursday, Aug. 14, 2:30 p.m., Room lA.
Metropolitan Council- Thursday, Aug. 14,4 p.m., Chambers.
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Committee of the Whole - Thursday, Aug. 14, 5 p.m., or immediately following the Council meeting,
Room lA.
METROPOLITAN PARKS AND OPEN SPACE COMMISSION
Commission Meeting - Tuesday, Aug. 5,4 p.m., Chambers. The commission will consider: public hearing
findings and recommendation to adopt amendment toRecreation Open Space Development Guide/Policy
Plan regarding telecommunications towers on regional recreation open space land; reallocation of$89,587
from two Dakota County Regional Park grants and request for reimbursement consideration to $225,000 to
Lake Byllesby Regional Park bathhouse and beach improvement project; deletion of 45 acres from Bunker
Hills Regional Park master plan boundary, Anoka County; report on 1997 special park districts forum; and
other business.
The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth
St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting
information, please call 602-1456.
METROPOLITAN AIRPORTS COMMISSION
Planning and Environment Committee - Tuesday, Aug. 5, 2 p.m., Room 3040, Mezzanine Level,
Lindbergh Terminal, Wold-Chamberlain Field. The committee will consider: Flying Cloud Airport land
acquisition; final contract payments for international arrival facility general construction, upper level
roadway canopy - electrical construction, air traffic control tower at Anoka County-Blaine Airport. and
1994-96 Part 150 sound insulation program; contract change orders for Part 150 residential sound
insulation program, New Ford TownlRich Acres asbestos abatement and demolition, and 1996 tenninal
electrical modifications; contract bids received for 1997 landside bituminous construction at MSP and Part
150 sound insulation program July bid cycle; review of upcoming construction project bids; ninth house
auction at New Ford TownlRich Acres; Twin Cities Airports Task Force light rail transit resolution; ADNE
reporting; public parking update; project change management policy; noise abatement departure
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procedures; north-south runway property acquisition-hearing officers report - findings, conclusions, and
order; and other business.
Management and Operations Committee - Wednesday, Aug. 6, 1 p.m., Room 3040, West MP.7Vnine,
Lindbergh Terminal, Wold-Chamberlain Field. The committee will consider. bids received for ice control
materials - sand, salt, and urea; airport maintenance and operation state aid agreements; bids received for
purchase of Post Road camera system; bids received for the purchase of one refuse collection truck;
personnel policy guide provisions; bids received for purchase of runway brushes for snow removal;
revision of Ordinance #74 - air operations area; recommendation to approve the MSP ground rental
ordinance; policy regarding long term reliever fire service; utility update - natural gas RFP; and other
business.
Metropolitan Aitports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For
more information, call Lynn Sorensen at 726-8186.
METROPOLITAN SPORTS FACILITIES COMMISSION
Personnel Committee - Monday, Aug. 4, 2 p.m., Commission Conference Room, 900 South 5th St.,
Minneapolis. The committee will consider. establish personnel complement for 1998; review and establish
Affirmative Action policies relating to all bidders, applicants, contractors, sub-contractors, vendors and
suppliers; and other business.
Capital Improvements Committee - Thursday, Aug. 7, 10 a.m., Commission Conference Room, 900
South 5th St, Minneapolis.
Finance Committee - Thursday, Aug. 7, 11 a.m., Commission Conference Room, 900 South 5th St,
Minneapolis. The committee will consider the 1998 budget and other business.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th St, Minneapolis, MN
55415. All meetings are held in the conference room, unless noted otherwise. Meeting times and agendas
occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335-3310.
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METRO DI6EST
JULY, 1997
A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks &
Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission
meetings are filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period
of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting
information anellor specific questions.
Metropolitan Council
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN, 55101. For further
information regarding the contents of this publication, contact Sandra Lindstrom at 602-1390. The Council's general
number is 602-1000 (TDD: 291-0904). Call the Metro Information Line at 602-1888 for recorded information about
Council publications, Council actions, coming meetings, job openings and subsidized housing referrals. Recent
Council publications can be found at major public libraries in the Metro Area. Publications can be ordered bye-mail.
The address is: datacenter@metc.state.mn.us. Cormnents can be made to that address as well as 602-1500, the Metro
Council Public Comment Line. Check the internet web site at http://www.metrocounciLorg.
The Council...
Communitv Development
comprehensive plan and transportation
plan element, the city may not further
expand its MUSA area or use its MUSA
reserve outside of Traffic Analysis Zone
(T AZ) 95 and sewer districts 1, 4S
and/or 6.
. authorized its Regional Administrator to
make application to the Minnesota Housing
Finance Agency (MHF A) for the
administration of funds for Phase IX of the
MHF A Rehabilitation Loan Programs and
to execute the necessary Loan Funding
Agreement with MHF A, as well as to
authorize any future applications for, and
agreements covering, continued funding
awards for this program.
Environment
The only action taken by the Environment
Committee this month appears under the
Finance section of this report.
. authorized its Regional Administrator to
execute a contract for the development of a
MetroGIS Web Index of geographically-
referenced data.
Finance
. approved a resolution adding Mancel
Mitchell, Director of Public Safety for
Metro Transit, to those designated as
members of the Minnesota State Retirement
System (MSRS) Unclassified Retirement
Program.
. adopted the staffs fmdings and conclusions
regarding the Lino Lakes Comprehensive
Plan Amendment for Behrn' s Century Farm
Development MUSA Land Exchange with
the following recommendations:
. approved a 1997 budget amendment for the
Metropolitan Sports Facilities Commission.
1. that the city may put the proposed plan
amendment into effect and no plan
modification is required; and
. approved a transfer from the undesignated
reserve of $137,000 to be used to further
implement the Council's adopted Regional
Growth Strategy.
2. that until such time as the Council has
acted on the review of the city's updated
METRO DI6EST
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. authorized its Associate Regional . approved changing the name of
Administrator to negotiate a loan agreement Metropolitan Council Transit Operations
of up to $50 million with the Public (MCTO) to Metro Transit.
Facilities Authority on a variable rate basis.
. authorized its Regional Administrator to
Parks apply to the Federal Transit Administration
for Orion Project funding and to enter into
. approved the Mississippi National River and an interagency agreement with the
Recreation Area (MNRRA) Local Funding Minnesota Department of Transportation for
Assistance announcement for 1998 and the implementation of the Orion Project.
authorized its staff to review applications
for funding and to make recommendations . authorized the publication of notice and
for awards to the National Park Service. solicitation of Request for Proposals and
consultant selection for an Aviation System
. adopted a Regional Recreation Open Space Economic Study.
Policy to address Mississippi National River
and Recreation Area/Critical Area . approved the revised South Washington
Coordination as an amendment to the County transit plan for implementation in
Regional Recreation Open Space September, 1997.
Development Guide/Policy Plan.
. authorized its Regional Administrator to
. approved a two-year temporary appointment execute a park and ride Land Use and
of a qualified person at the senior planner Maintenance Agreement with Independent .
level to conduct the Regional Park System School District No. 833, South Washington
User Interview Study from January 1, 1998, County, subject to review by the office of
to December 31, 1999. General Counsel, for a term of 18 months in
an amount not to exceed $30,000.
Transportation
. endorsed projects for Intermodal Surface
. approved an amendment to its 1997 Unified Transportation Efficiency Act federal
Planning Work Program to include funding in 2001 and 2002 with a letter of
$132,966 of additional PL funds for support for each project from the Project
Activity 09, Long-Range Transportation Administrator.
Plan, for $50,000; and Activity 32, Transit
System Planning, for $82,966 which . authorized withholding 25 retired Metro
includes $60,000 for consultants; and Mobility vehicles from public sale and
approved a resolution authorizing its donating them for $1 to the seven
Regional Administrator to enter into an metropolitan counties for welfare reform
agreement with the Minnesota Department transportation.
of Transportation for distribution of Federal
Highway Planning Funds. . set a public hearing for the 1-394
Congestion Pricing Demonstration Project
. authorized its Director of Transportation for September 8, 1997, at 5 p.m. in the
Planning to enter into a contract in the Council Chambers, 230 East 5th Street, St.
amount of $24,750 with Ramsey County to Paul.
update the computer transit model and .
develop transit ridership forecasts.
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METRO DI6EST
. adopted the performance-based funding
demonstration to reimburse rural/small
urban transit programs up to the
suburbanllocal peer group average of $6.07
per passenger trip to be phased in during
1998 and 1999.
. approved 1997 regional transit capital
projects for a total amount of$23,129,000.
. authorized the receipt of $10,000,000 in
state capital funds for the purpose of
acquiring, constructing and improving land,
buildings and related improvements for
replacement of the Snelling Bus Garage and
authorized its Regional Administrator to
enter into a joint powers agreement to
receive the funds.
. amended the Transportation Division's
operating budget in the aggregate and in
detail as follows:
1. amended Metro Transit's operating
budget by increasing expenses from
$133.84 million to $139.56 million,
revenues and subsidies from $134.13 to
$139.56 million, Metro Transit FI'Es
from 2,236.3 to 2,295.3, and clarifying
Metro Transit service levels; and
2. amended the Non-Metro Transit
Regular Route budget by reducing
revenues and expenses $0.25 million
from $3.58 million to $3.33 million to
reflect operational and funding transfer
of Route 52.
The Council also:
. held a public hearing on the Environmental
Services Division preliminary 1998 budget.
. appointed Douglas Differt to the
Transportation Advisory Board.
. formally recognized the contributions of
Fred Tanzer to the Twin Cities Metropolitan
Area.
New Publications
Council publications are available from the
Council's Regional Data Center. For a free
and complete list of publications, write the
Metropolitan COlmcil Data Center, 230 E. Fifth
St., St. Paul, MN 55101, or call 602-1140.
E-mail address is:
data.center@metc.state.mn.us.
There is a charge for some publications.
The bi-monthly Council Directions newsletter
provides information on regional issues and
Council Programs. If you wish to receive a
copy of Council Directions, call Carol Berens at
602-1447.
Metropolitan Commission Activities
Metropolitan Airports Commission
Metropolitan Airports Commission offices are located
at 6040 28th Av. S., Minneapolis, MN 55450. For
more information, call Lynn Sorenson at 726-8186.
The Commission:
. awarded a contract to provide
continuing detail design architectural
consultant services for the Lindbergh
Terminal Building to Architectural
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Alliance, BWBR Architects and Setter
Leach & Lindstrom.
. authorized public hearings for land
acquisition projects at Flying Cloud, St.
Paul Downtown and Airlake Airports.
. authorized a one-year agreement
between the Airports Commission and
the Minnesota State Lottery to provide
for the sale of lottery tickets in the
July, 1997
METRO DI6EST
Lindbergh Terminal. MAC also
approved a one-year agreement with the
Metropolitan Public Airport Foundation
for space to conduct ticket sales and
space for lottery ticket vending
machines in the Lindbergh Terminal.
The issue of whether to allow future
lottery ticket sales in the terminal was
forwarded to the Legislative Task
Force.
Metropolitan Parks & Open Space
Commission (MP&OSC)
Metropolitan Parks & Open Space Connnission
offices are located at Mears Park Centre, 230 E. Fifth
St., St. Paul, 55101. For more information, call Ellie
Porter at 602-1312.
The Commission:
. recommended that the Metropolitan
Council:
1. authorize an amendment increasing
Grant SG-95-83 for $55,000 from
1991 Metropolitan Council bonds
for a new total of $200,000 to
acquire 8.6 acres in Lake Rebecca
Park Reserve. This amendment is
subject to approval by the
Legislative Commission on
Minnesota Resources as an
amendment to the 1995 ETF
appropriation work program; and
2. authorize a grant of$135,000 to
Bomington consisting of$37,800 of
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1995 Environmental Trust Funds
(ETF) and $88,200 of 1996-97
Metropolitan Council bonds and
$9,000 of 1991 Metropolitan
Council bonds to acquire 7300
Marth Road in Hyland-Bush-
Anderson Lake Park Reserve in
Bloomington. This grant is also
subject to approval by the
Legislative Commission on
Minnesota Resources as an
amendment to the 1995 ElF
appropriation work program.
· forwarded recommendations to the
Metropolitan Council regarding a
regional recreation open space policy to
address Mississippi National River and
Recreation Area/Critical Areas
Coordination as reflected on page 2 of
this publication.
Metropolitan Sports Facilities
Commission (MSFC)
Metropolitan Sports Facilities Commission offices are
located at 900 South 5th St., Minneapolis, MN 55415.
For more information, call Nancy Matowitz at 335-
3310.
Due to the press of numerous meetings
regarding the new stadium proposal,
information regarding the Commission's
formal actions for this month were
unavailable at press time. July's actions
will be recorded in the August issue of the
Metro Digest.
July, 1997
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