HomeMy WebLinkAbout1994-07-05 CC Packet
AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 94-23
July 5, 1994
e REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. 1993 Financial Report - Chuck Thell, McGladrey & Pullen
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
e ROLL CALL
APPROV AL OF MINUTES - June 21, 1994 - Regular Meeting
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Solid Waste Advisory Committee - Tim Schmolke
2. Stillwater Ward Network - Mary Schulte
3. Abbott Paint Company - Sue Jacoby
4. St. Croix Preservation Company
PUBLIC HEARINGS
1. Case No. SUB/94-18. This is the day and time for the continuation of the public hearing to
consider a preliminary plat approval for a subdivision of a 3.46 acre parcel of property into 3 lots
of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located south and east of Green
Twig Way in the RA, Single Family Residential District. Janet and Richard Kutz, applicants.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and notices
mailed to affected property owners.
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2. Case No. SUB/94-29. This is the day and time for the public hearing to consider a preliminary
plat approval for a minor subdivision of Lots 1, 4 and 5, Staples and May Addition (22,500 sq.
ft.), into two lots of 11,250 sq. ft. The property is located at N. Everett Street in the RB, Two
Family Residential District. William Conley, applicant.
Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and notices
mailed to affected property owners.
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TIMOTHY J. BELL
CAPTAIN
At DONALD L. BEBERG
CHIEF OF POLICE
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M 0 RAN DUM
TO:
MAYOR HOOLEY AND THE CITY COUNCIL
PROM:
D.L. BEBERG, CHIEF OF POLICE
DATE:
JULY 5, 1994
RE:
COUNCIL MEETING AGENDA ITEMS
1~ WE WERE ALLOCATED $5,455.00 IN CAPITOL OUTLAY IN THE 1994
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BUDGET TO PURCHASE 2 NEW RADAR UNITS.
PERMISSION TO PURCHASE 2 RADAR UNITS
RADAR UNITS WE HAVE ARE MADE BY TillS
2 UNITS AT $2,505.00 EACII =
SALES TAX
TOTAL COST
MINUS 2 TRADE-INS
TOTAL MONIES SPENT
AT THIS TIME I AM REQUESTING
FROM MPH INDUSTRIES. ALL OF THE
MANUFACTURER
$5,010.00
32 5 . 6' 5
$5,335.65
400.00
$4,935.65
THE 2 UNITS WE ARE TRADING IN, ARE TOO LARGE AND WILL NOT FIT IN
THE 1994 SQUAD CARS DUE TO THE DUAL AIR BAGS.
IF IT IS POSSIBLE, I ASK THAT THE $400.00 TRADE-IN MONEY BE KEPT
IN THE BUDGET AS I MAY NEED IT FOR THE "HIGH SPEED" EQUIPMENT TO
AUGMENT THE NEW COMPUTERIZED RECORD SYSTEM.
I STILL DO NOT HAVE THE FINAL COST ON THE NEW SYSTEM DUE TO THE
PERSON I DEAL WITH ON THE COUNTY LEVEL BEING ON VACATION.
~ I AM REQUESTING ADDITIONAL OFFICE HELP. WE CURRENTLY HAVE 1
FULL-TIME OFFICE PERSON AND 1 PART-TIME OFFICE PERSON THAT WORKS 13.5
HOURS PER WEEK. WE SUPPLEMENT THOSE WITH PART-TIME POLICE OFFICERS 3
DAYS A WEEK (5 HRS PER DAY) WHEN THEY ARE AVAILABLE. WE HAVE TO CUT
BACK ON THE NUMBER OF HOURS THE PART-TIME OFFICERS WORK DUE TO THE "14
HOUR PER WEEK" RULE FOR NON-UNION PERSONNEL WORKING IN A UNION SIIOP.
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OUR NUMBER OF POLICE CALLS ARE ABOUT THRSAME AS LAST YEAR BUT
THERE ARE MORE PHONE CALLS, THERE IS MORE CORRESPONDENCE THAT HAS TO
BE ANSWERED, THERE ARE MORE PROSECUTION CASE REPORTS THAT HAVE TO BE
PUT TOGETHER AND SENT TO THE CITY AND COUNTY ATTORNEYS OFFICES, THERE
IS MORE DISPATCHING, THERE ARE MORE PEOPLE THAT STOP AT THE "WINDOW"
FOR VARIOUS ITEMS AND INFORMATION.
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
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I AM PROPOSING THE FOLLOWING
ELIMINATE THE CURRENT 13.5 HOURS PER WEEK PART-TIME CLERK/TYPIST
POSITION AND REPLACE IT WITH 2, TWENTY HOUR PER WEEK SECRETARIAL
POSITIONS (A "JOB SHARE" SO TO SPEAK WITH 2 PERSONS INSTEAD OF 1
FULL-TIME EMPLOYEE). THIS WOULD MEAN PROMOTING THE CURRENT 13.5 HOUR
PER WEEK PERSON, WHO HAS WORKED 3+ YEARS IN THE OFFICE, TO 20 HOURS
PER WEEK AND HIRING 1 ADDITIONAL PERSON FOR THE OTHER 20 HOURS.
THE COST, WITH BENEFITS, FOR THE 6 REMAINING MONTHS OF 1994 FOR
THE ABOVE MENTIONED 2 PEOPLE WOULD BE $18,500.00. THERE IS A BALANCE
OF $6,'278.00 IN THE BUDGET IN PART-TIME OFFICE HELP FOR THE REMAINDER
OF THE YEAR WHICH L~AVES AN ADDITIONAL $12,222.00 NEEDED FOR THE 2
POSITIONS. THANKS TO OUR FINANCE DIRECTOR GOING THRU THE BUDGET WITH
ME, WE CAME UP WITH $12,225.00 IN REDUCTION~ AND CUTS THAT I CAN MAKE
IN THE POLICE BUDGET. DIANE AND I ARE CONFIDENT WE WILL BE OK BUDGET
WISE FOR THE BALANCE OF 1994, BUT IT WILL MEAN SACRIFICES THIS YEAR
AND POSTPONEMENTS TO 1995 AND BUDGET MONEY I WILL HAVE TO RECOVER IN
THE 1995 POLICE BUDGET.
94-25
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TENTATIVE SHOOTING SCHEDULE
STILLWATER AND ENVIRONS
July 11 Monday Dexter's House Bourdagh House
July 12 Tuesday
July 13 Wednesday
July 14 Thursday
July 15 Friday
July 16 Saturday
July 18 Monday Dexter's House Bourdagh House
July 19 Tuesday
July 20 Wednesday
July 21 Thursday
July 22 Friday
July 23 Saturday
July 25 Monday Dexter's House Bourdagh House
July 26 Tuesday
July 27 Wednesday
e July 28 Thursday Erik's House Dahlke House
July 29 Friday Dahlke House
July 30 Saturday Erik's House Milston House
August 1 Monday Dexter's House Bourdagh House
August 2 Tuesday Bourdagh House
August 3 Wednesday Erik's House Dahlke House
August 4 Thursday Erik's House Milston House
August 5 Friday To be determined
August 6 Saturday Baseball Field Afton Town Park
August 8 Monday School Washington School
August 9 Tuesday Market Marine General Store
August 10 Wednesday Market Marine General Store
August 11 Thursday Bus Station Old Post Office
August 12 Friday Bus Station Old Post Office
August 13 Saturday To be determined
August 15 Monday To be determined
August 16 Tuesday Marina Stillwater Yacht Club
August 17 Wednesday Marina Stillwater Yacht Club
I. August 18 Thursday River Boom Island Wayside
August,19 Friday River Boom Island Wayside
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STAFF REQUEST ITEM
DEPARTMENT
PAR J<..s
MEETING DATE
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DESCRIPTION OF REQUEST (Briefly outline what the request is):
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FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
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ADDITIONAL INFOR}ffiTION ATTACHED:
NO ~
YES
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLEIL~ A MINIMln1 OF FIVE
WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO
PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY:
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DATE: ;; - 6J9'- '7'y
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ST~FF REQUEST ITEM
DEPRRTMENT
______~~~~___________________ ME~TING DRTE
July 5, 1994
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DESCRIPTION OF REQUEST (Briefly outline what the request is)
Recuest permission to send five new Firefighters to Firefighter 1 & 2
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class which will start on July 7, 1994.
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FINRNCIAL IMPRCT (Briefly outline
associated with this request and
needed to fund the request)
the costs, if any, that are
the proposed source of the funds
Cost is $405.00 per man for a total of $2025.00. No money in our budget.
~DDITIONAL INFORMATION ATTACHED
YES
NO X
SUBMITTED
DATE
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~LL COUNCIL REQUEST
MINIMUM OF FIVE
CQUNCI,L MEETING
~YEI BE SUBMITTED TO THE CITY CLERK ~
O~y, PRIOR TO THE NEXT REGULARLY SCHEDULED
PLACED IN THE COUNCIL MATERIAL PACKET.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
Compensation Increase for Code Enforcement Officer
DATE:
June 29, 1994
Accompanying this memo is a memo I received from Leo Miller regarding a
request for a pay increase. I support Leo's request. I believe that he has
performed very well and the salary he is requesting is commensurate with his
duties and responsibilities (and performance).
Therefore, I would recommend that Leo's salary be increased to $12.50 per hour
effective July 1, 1994.
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A DONALD L. BEBERG
., CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
JULY 1, 1994
TO: DONALD BEBERG
FROM: LEO HILLER
REF: CODE ENFORCEMENT PROGRESS REPORT
DEAR DON,
AS REQUESTED, I Al1 FORWARDING THE FOLLOWING REPORT TO YOUR ATTEHTION.
THE FOLLOWING INFORMATION IS BASED ON THE FIRST SIX MONTHS OF CODE
ENFORCEHENT ACTIVITIES WITHIN THE CITY. SPECIFICALLY FROM APRIL 1, 1994
TO JULY 1, 1994.
TYPE OF VIOLATION
. ND"MBER OF VIOLATIONS STATUS:
CLEARED
PENDING
ABANDONED VEHICLES 34 23 11
(JUNK CARS)
NUISANCE COHPLAINTS
MESSY YARDS 24 20 4
(TRASH, SCRAP LUMBER,
OLD TIRES, AUTO PARTS,
OTHER TYPES OF DEBRIS)
CONSTRuCTION DEBRIS ') 2 0
...
CLEAR CORNER VIOLATIONS 4 4 0
FIREWOOD STORAGE ') 2 0
...
e TRASH BIN STORAGE 1 1 0
SAFETY HAZARD 1 1 0
212 North Fourth Street, Stillwater, Minnesola 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
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REGULAR MEETING
STILL WATER CITY COUNCIL
MINUTES
June 21, 1994
. :\..,
7:00 p.m.
The Meeting was called to order by Mayor Hooley.
Present:
Councilmembers Bodlovick, Cummings, Kimble, Zoller
and Mayor Hooley
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Comm. Dev. Director Russell
City Engineer Eckles
Consulting Engineer Peters
City Clerk Weldon
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Leslie Wardell, Teri Poutre, Tim Schmolke, Todd Weiss, John
Daly, Gerald Fontaine, Steve Fiterman
APPROVAL OF MINUTES
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the
minutes of the Regular and Recessed Meetings of June 7, 1994 and the Special Meeting of June
14, 1994. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Leslie Wardell. DARE
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to support the
D.A.R.E. officer's request to allow Teri Poutre to solicit funds for the D.A.R.E. program. All
in favor.
2. Update: Movie Unit Production Manager for "The Cure" and Approval of Agreement with
Island World Productions. Inc.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to adopt the appropriate
resolution approving the agreement with Island World Productions, Inc., for use of the Hooley's
Supermarket Store from June 15 through August 15, 1994. (Resolution No. 94-148)
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Stillwater City Council Minutes
Regular Meeting
June 21, 1994
Request bv Tower Asphalt
Motion by Councilmember Zoller, seconded by Councilmember Kimble to extend the completion
date of the West Wing Junior High Parking Lot to July 8, 1994. All in favor.
Request to install hydraulics
Motion by Councilmember Zoller, seconded by Councilmember Bodlovick to authorize the City
Engineer to install central hydraulic systems on the City's street sweepers. All in favor.
Consulting Engineer Peters updated Council on the County Road 5 project.
(Council recessed for fiye minutes.)
PETITIONS INDIVIDUALS, DELEGATIONS & COMMENDATIONS (Continued)
1. Judy Gulden - Stillwater Comprehensive Plan
Judy Gulden, 218 North Martha, commended the Planning Commission and the Planning
Department for their work on the comprehensive plan.
UNFINISHED BUSINESS
1. TIF /94-1, Review and approval of Development Agreement for TIF Assistance for
development of strip commercial center at County Road 5 and West Orleans, Dick Zimmerman,
applicant.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving TIF assistance for the Zimmerman project at ,1 00 percent for 7
1/2 years. (Resolution No. 94-149)
Ayes - Councilmembers Cummings, Kimble, Zoller, and Mayor Hooley
Nays - Councilmember Bodlovick
2. Response to request by Jay Roettger.
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to deny the
request by Jay Roettger to fill the wetland along County Road 5. All in favor.
3. Update on Highlands of Stillwater drainage issues.
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Stillwater City Council Minutes
Regular Meeting
June 21, 1994
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays - None
First Reading of a Fence Ordinance.
Motion by Councilmember Cummings, seconded by Councilmember Kimble to have a first
reading by title of an ordinance requiring fence permits. All in favor.
Resolution: Receiving report and ordering preparation of plans and specifications for Myrtlewood,
L.I. 304.
Consulting Engineer Peters described the Myrtlewood project.
Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to adopt the
appropriate resolution receiving the report, ordering the improvements and ordering preparation
of plans and specifications for Myrtlewood, L.I. 304. (Resolution No. 94-153)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays - None
NEW BUSINESS
1. Resolution: Approval of 1994 Labor Agreement with Police Local 320.
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the
appropriate resolution approving the 1994 Labor Agreement with Police Local 320. (Resolution
No. 94-154)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays - None
2. Resolution: Approving plans and specifications and ordering advertisement for bids for 1994
Street Proiects:
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the plans and specifications and ordering advertisement for bids
for 1994 Street Projects: L.I. 296 Northland Avenue, L.I. 297 William Street, L.I. 298 Sherburne
Street, L.I. 299 South 6th Street, and L.I. 300 Mulberry Street. (Resolution No. 94-155)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays - None
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Stillwater City Council Minutes
Regular Meeting
June 21, 1994
3. Approval: Banner and Permit to Consume. St. Mary's Catholic Church Wild Rice Festival.
COMMUNICA TIONS/REQUESTS
1. INCST AR - Request for no parking on areas of Northwestern Avenue and entrance signage.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution directing the Police Chief to comply with the request by INCST AR for "No
Parking" signs on Northwestern Avenue. (Resolution No. 94-157)
Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Nays - None
2. U.S. Environmental Protection Agency - Request for information regarding Junker Sanitary
Landfill.
Motion by Councilmember Kimble, seconded by C,ouncilmember Bodlovick to direct City staff
to do whatever is necessary to comply with the Environmental Protection Agency's request for
information. All in favor.
3. United Way Kick-Off
Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct staff to
contact the United Way to determine a donation in-kind in lieu of a cash donation for the
campaign kick-off. All in favor.
4. Request to send investigators to attend a three-day seminar.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the
request by the Police Chief to send two investigators to a 3-day seminar at a cost not to exceed
$1,000. All in favor.
STAFF REPORTS (Continued)
City Coordinator -
Motion by Councilmember Cummings, seconded by Councilmember Kimble to direct the City
Coordinator to contact the Human Rights Commission and request they direct their efforts to the
existing county programs. All in favor.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
Charter Commission Vacancies
DATE:
June 29, 1994
It has come to my attention that the terms of office for three (3) members of the
Charter Commission expired on May 1, 1994 and that no action has been taken
by the Charter Commission to have the members be reappointed or to have other
qualified persons appointed to the Charter Commission.
Minnesota Statute 410.05 states in part:
"Upon the expiration of each term, the chief judge shall
appoint new commission members. If the chief judge fails to
appoint new commission members within 30 days then
thereafter the governing body of the city shall, appoint new
commission members, unless within the 30 day period the chief
judge indicates in writing to the governing body an intention
to appoint new members, in which case the chief judge shall
ha ve an additional 60 days within which to make the
appointment. II
It is my understanding that the chief judge has not made any appointments to
fill the expired terms, and according to the City Attorney, the City Council now
has the authority to make the appointments.
The members whose terms have expired are John Tunheim, Laurie Maher, and
Richard Slivik, Jr.
It has also come to my attention that another member, Scott Keller, is no longer
a resident of Stillwater and will need to vacate his membership.
Therefore, the Council may want to discuss procedures for filling the vacancies.
The City Attorney and I can discuss this with you further at the meeting
Tuesday.
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Dear Mayor and Councll Members:
On behalf of the Charter Commlssion I would request that
the three members whose terms have explred be t'eapPolnted. They
have all been excellent members and their experience would serve
the Clty well for the next four years. The three members are:
John Tunheim
Laurie Maher
Richard Slivik
At our last meeting we discussed future projects for the
Charter Commission and it was the consensus of the group that
a meeting with the City Council to discuss possible future pro-
jects should be the first step. Therefore please consider this
as our request for a joint meeting.
Scott Keller -Chairman
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MONTH
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TIMELINE
TASK
JULY "94
AUGUST ISEPT.
OCTOBER
NOVEMBER
a. Plan the ward mtgs. (inc 1. time &
place.
b. Promote the meet ings and
prepare materials.
c. Possibly begin ward mtgs. by
end of month.
d. Gather information and begin
planning vision workshop.
a. Continue ward mtgs.
b. Compile results
c. Plan vision workshop
a. Prepare copies of Ward
feedback from all
neighborhood mtgs.
b. Promote community vision
workshop.
c. Develop materials and do final
planning for vision WOrkshop.
a. Hold vision workshop
b. Assign Compo Plan Working Com.
to incorporate vision. goals. &
feedback into preferred plan.
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DECEMBER
JANUARY "95
FEBRUARY
MARCH
a. Document and di ssem i nate
information from committees.
a. Commi ttee meet ings on
different aspects of the plan;
address key issues and
concerns.
b. Integrate information from all
committees.
a. Develop final
reportl presentat ion.
b. Make recommendat ion to the
Counci 1
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PUBLIC RESOURCE
.
GROUp, INC.
.
Marketing, Development & Finance Specialists
MEMORANDUM
TO: Honorable Mayor Charles M. Hooley
Stillwater City Council
FROM: Patrick W. Pelstring, Chief Executive Officer
Leonard P. Kirscht, President
DATE: July 5, 1994
SUBJECT: Lumber Exchange Hotel
Over the past several weeks our company, Public Resource Group, Inc. (pRG), has had the
opportunity to become involved with structuring a financial package for the Lumber Exchange
facility in downtown Stillwater. This project involves the renovation of the Lumber Exchange
Building to accommodate a historical lodging and conference facility.
Mr. Chuck Dougherty, Mr. Duane Hubbs, and Mr, John Berglund, the proposed developers of
the Lumber Exchange Hotel renovation project, all have experience in this industry as current
owners of local bed and breakfast facilities. The Lumber Exchange Hotel project located on the
St. Croix River in Downtown Stillwater is an attractive historical renovation project for the
community and it is our understanding that the City Council has deemed the hotel project the
highest and best use of this property.
This project consists of acquisition of the Lumber Exchange Building and renovation of the
facility to provide high quality lodging, conference, restaurant, and lounge accommodations.
The renovation is to be completed in accordance with the historical renovation requirements.
Based on our meeting with Steve Russell and Ann Pung- Terwedo, City Staff, we have identified
a package that would appear to provide the necessary "incentives" to assist this project in
becoming a reality. While there will undoubtedly be several issues that will need be resolved,
this structure shall give the basis to proceed with a viable project.
THE PROJECT
The project is located at 127 Water Street, Stillwater, Minnesota, the location of the 1890
historic 3-story Lumbermen's Exchange Building. The project proposal consists of renovation
of the existing Lumber Exchange Building with the first floor containing the lobby, restaurant,
4205 Lancaster Lane North. Suite 1100 . Minneapolis, Minnesota 55441 . (612) 550-7979 . (612) 550-9221 Fax
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and bar with patio dining facing the river. The second and third will accommodate 16-two room
suites, all with bedrooms, living room with sofa sleeper, two televisions, double whirlpool bath,
and gas fireplace. The addition of 32 suites on two floors above the proposed convention and
conference center will result in a total of 48 suites. The, project will be presented in greater
detail indicating the project budget and proforma, proposed project financing, preliminary
architectural drawings, market factors and comparable.
PROJECT FINANCING
We are proposing to fund the project through a combination of Bank, SBA, State of Minnesota,
and equity sources of financing, including Tax Increment Financing. Because the facility has
been appraised at a value far higher than the mutually agreed purchase price of $635,000, we
have increased the "overall" acquisition to $1,150,000. As a result of this increase, we would
propose to utilize the difference between these costs, $515,000 as a unsecured loan with no
scheduled payback, forgivable at the time of closing in consideration of renovation consistent
with community goals, enhancement of the local tax base, and job creation. From a lender's
standpoint, this serves as additional equity and helps to leverage the necessary debt financing.
With this in mind, the overall Uses and Sources of financing are as follows:
USES OF FUNDS
Acquisition
Renovation
Soft Costs/Contingency
$1,150,000
2,800,000
250.000
$4,200,000
TOTAL USES OF FUNDS
SOURCES OF FUNDS
Bank (ARM, 20 years, 1st)
SBA 504 (7.5%, 20 years, 2nd)
State of MN - Economic Recovery Grant (6%, 20 years, 3rd)
Tourism Loan Program (6%, 20 years, 3rd)
$1,985,000
1,000,000
250,000
50,000
Equity
City Forgivable Loan
* City Tax Increment Financing (remove existing leasehold)
Developer - Pay-go TIF
515,000
150,000
250.000
$4,200,000
TOTAL SOURCES OF FUNDS
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DEBT SERVICE
Bank (Avg. 10%)
SBA 504
ERG
TLP
$19,155
8,055
1,790
360
TOTAL MONTHLY
$29,360
$352,320
TOTAL ANNUAL
* City Up-front TIF is requested based on availability
It should be noted that the repayment from the State Economic Recovery Grant can be retained
by the city to capitalize a Revolving Loan Fund for other development projects. Based on
minimum retention of $100,000 of principal plus interest, the City should net over $230,000
over the next 11 years. A copy of the Step 1 application which needs to be submitted by the
City is attached.
MARKET
The developers of this project currently operate bed and breakfast facilities in the Stillwater area.
As a result, they are very knowledgeable of the tourism and lodging market and industry of the
Stillwater area.
Based on the volume of potential occupants each must "turn away" due to full occupancy of their
bed and breakfast's, they can currently provide the necessary tenants to the Lumber Exchange
project to meet the cash flow needs to service the proposed debt. As evidenced in the attached
proforma financial information, the Lumber Exchange Hotel will require an annual occupancy
. of only 30% to generate the cash flow necessary to make this project successful.
SUMMARY
We have structured this project with the maximum benefit with the least exposure for the
partnership, the lenders, and the community. Between the new property taxes and the creation
of a minimum of 50 new jobs in the community, this project should result in a "win" situation
for all parties that are involved.
While final approval is subject to review by the lending agencies, we feel that this structure, as
outlined, is an attractive project that complies with eligibility requirements. We look forward
to meeting with you to discuss this project in greater detail and beginning the preliminary
applications necessary to begin securing the financing as outlined herein.
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Business and Community Development Application
Part I
Applicant Information
Section I (for state use only)
Section II: See instructions for completion on the reverse side of this fonn.
Applicmc City of Stillwater
Onbeh~fot Lumber Exchange Hotel/Partnership
Communities served: Still wa t er
Region:
11
County: Washington
Leg.: ~ Cong.:~ Init Fund:
Section III Contact Person
Name:
TItle:
Address:
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Pbone#:~ 439_6121
Fax#: L-J_-
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Business and Community Development Application
Part I
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e Community Needs Statement
Name of Community/Applicant
THE LUMBER EXCHANGE HOTEL
A Victorian Hotel and Conference Center
The 1890 historic three story Lumberman's Exchange Building at 127 Water Street, Stillwater,
Minnesota (8,000 square feet plus per floor); and adjoining one story former Hooley's
Supermarket (15,000 plus square feet) and parking lot directly to the north. All properties front
Lowell Park and the scenic St. Croix Riverway.
The Lumber Exchange Hotel project consists of the restoration of the historic building(s)
creating 48 suites, a convention and conference center to meet the existing demand and create
_ greater opportunity to the tourism activities of the community and region.
Historic Hotel Site
I: .:' :::. :.....
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As the previous location for the Lumber Exchange and a now missing railroad depot, the
appropriate development of this site is considered by restorationists to be the key to continued
preservation and growth. Located at the center of a Nationally Registered historical business
district with the St. Croix River and Lowell Park a neighbor to the east, the City gazebo at the
north and the historical lift bridge to the south, this site is the central focus of activity in
Stillwater and surrounding communities.
...',' .
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The proposed project has consistently been selected by both city planners and previous
consultants as the best site for a hotel/conference center in the Stillwater area. The recently
approved restoration and expansion of the levee wall and Lowell Park with enhanced parking
and pedestrian walkways dramatically improves the value of this excellent site.
e
(Allach additional sheets ifnecessary)
2A
"
e The Community
The City of Stillwater has a population of 13,882 based on 1990 Census data. The community
has excellent transportation linkages including U.S. Highway 12, State Highway #5, #36, #95,
and is located 8 miles from Interstate 94. There is currently only one hotel in the community
offering approximately 20 rooms. In addition, the community has 2 motels with a total of III
rooms available. Stillwater has attracted approximately 8 bed and breakfast establishments in
the recent past.
Tourism
To accommodate the tourists, Stillwater's hospitality trade had developed into a unique blend
of individually owned and operated restaurants, bars, bed and breakfast inns, and one small hotel
in the historical downtown. This lack of national chain look-alike adds to the influx of people
seeking that special place to spend their time and money.
An excellent assortment of tourist related business cater to the Twin Cities and regional markets
with upscale shops, antiques, boutiques, restaurants, bars, paddleboats, trains, golf courses, and
a mirage of other entertainments.
e
Current excess demand for available occupancy of 30% on Thursday, 60% on Fridays, 90% on
Saturdays, and 25 % on Sundays represents a total average rate of 38 % from current overflows
alone.
Proiect Financing
The project will be funded through a combination of equity/Tax Increment Financing, a city
forgivable loan, bank and SBA 504 financing, and requested assistance through the Department
of Trade and Economic Development Economic Recovery Grant and tourism loan programs.
Funding though the ERG program is requested in the amount of $250,000; the Tourism Loan
Program, $50,000.
The applicants are currently engaged in bed and breakfast inns, hotels, and related tourism
related business which qualifies this project as an eligible application for the Tourism Loan
Program.
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Business and Community Development Application
Part I
Project Purpose
Name of Community/Applicant
Project # 1:
LUMBER EXCHANGE HOTEL - STILL WATER, MN
A Victorian Hotel and Conference Center
The 1890 historic three story Lumberman's Exchange Building located at 127 Water Street,
Stillwater, Minnesota (8,000 square feet plus per floor); and adjoining one story former Hooley's
Supermarket (15,000 plus square feet) and parking lot directly to the north. All properties front
Lowell Park and the scenic St. Croix riverway.
The Lumber Exchange Hotel project consists of the restoration of the historic building(s)
creating 48 suites, a convention and conference center to meet the existing demand and create
greater opportunity to the tourism activities of the community and region.
The project will be funded through a combination of equity/Tax Increment Financing, a city
forgivable loan, bank and SBA 504 financing, and requested assistance through the Department
of Trade and Economic Development Economic R~overy Grant and tourism loan programs.
Funding though the ERG program is requested in the amount of $250,000; the Tourism Loan
Program, $50,000.
The applicants are currently engaged in bed and breakfast inns, hotels, and related tourism
related business which qualifies this project as an eligible application for the Tourism Loan
Program.
A quality new hotel in Stillwater will reach a break even point very rapidly based solely upon
current excess demand in each of the market segments. (Anticipated occupancy and revenue rates
should reach the 30% rate within the first 90 days of operation.)
Proper management of the operation and professional marketing to all available segments will
lead to occupancy and revenue rates in the 50% column before the end of the first year.
Projected occupancy rates should reach 58% to 60% by the end of the second year and exceed
65 % by year three.
3A
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THE BIRTHPLACE OF MINNESOTA J
June 29, 1994
Mr. James Junker
Junker Sanitation Inc.
1570 Amundson Lane
Stillwater, MN 55082
Dear Jim:
Enclosed is a copy of a report form that the Solid Waste Advisory Committee is asking the City to
require be filled out by Junker Sanitation Inc. (on a semi-annual basis). This will be on the agenda for
the meeting of Tuesday, July 5, 1994 (7:00 p.m.).
Your attendance at the meeting would be appreciated to discuss the report form.
Please feel free to call me if you have any questions regarding the report form. I would especially
appreciate knowing: 1) if you have any objections to the report form; and 2) if you will be able to
attend the meeting.
Sincerely.
.
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Nile L. Kriesel
enclosure
NLKlcg
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
-
Stillwater Ward Network
June 30, 1994
What Is The Stillwater Ward Network?
Stillwater Ward Network is a group of concerned citizens from each
of Stillwater's four Wards who want to create an effective process
for broader citizen involvement in decisions concerning Stillwater's
future. Fifteen individuals are willing to volunteer their time and
tal ents to organize and faci 1 itate neighborhood meetings that would
allow for citizen input in determining the vision, goals and future
plan for the Stillwater community.
Why Is Citizen Involvement Important?
Ronald Canham, Extension Communi ty Development Special ist at the
University of Arizona, states, "the goal of any attempt to
involve local citizenry should be to achieve a better
decision for the community-one which will have support
and commitment over time."
Vision and goals for Stillwater's futu~e must come from the people
who live there. Citizens want meaningful involvement that will
bring about:
* publ ic decisions more responsive to local needs
* a sense of pride and making a difference in one's own
community.
Outline of Plan for Citizen Involvement:
The Stillwater Ward Network met on June 25 to discuss a plan for
involving more citizens in Stillwater's comprehensive planning
process. They will present their ideas and recommendations to the
St i llwater City Council on' July 5. Several benefits to i nvo lvi ng
citizens in ,the planning process were identified:
1. Citizen participation in visioning and goal setting promotes
persona I investment in the future of one's community.
2. Building consensus about the goals helps to strenghthen the
communities commitment to the final plan.
I-
I
3. The resources available to the planning and decision-making
process dramati cally increase when you engage the
collective wisdom and talents of citizens.
1808 GRAND AVENUE
ST. PAUL, MN 55105-1886
(612) 698-5518
FAX (612) 698-3429
2200 4TH STREET
WHITE BEAR LAKE, MN 55110
(612) 429-3316
-
June 28, 1994
Attn: Stillwater Mayor and City Council Members
RE: Building at 1672 South Greeley Street
Dear Mr. Mayor and Council Members,
The Abbott Paint and Carpet Company has recently purchased
the former Horne Decorating Center at the above mention address.
We would like to use our existing sign from our store
in White Bear Lake on the face of the Stillwater store. We
are moving from our location in White Bear Lake and will not
be needing this sign any longer .
The sign that we currently have is a 3 ft , lighted sign.
This sign will follow the look of the signs in the Chiropractic
Clinic and also the Fina Store across the street.
We would appreciate being put onto the agenda for your up-
coming meeting on July 5, 1994 so that we can discuss this.
Larry Axdahl, the property owner, and I will plan to attend
this meeting. I will be representing Abbott Paint Company at
that meeting.
Your immediate attention to this matter would be appreciated
;;;JrelY, ..
Sue J;;;~~j
Abbott Paint Reptlsentat~~e
I.
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COMPLETE LINE OF BENJAMIN MOORE AND CORONADO PAINTS
WHOLESALE & RETAIL
VISA, MASTERCARD & AMERICAN EXPRESS ACCEPTED
PAINT - CARPET - DRAPERIES - WALLPAPER - GLASS
,
MEMORANDUM
\/
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TO: Mayor and City Council
FR: Steve Russell, Community Development Director
DA: June 30, 1994
RE: ADDITIONAL INFORMATION FOR KUTZ SUBDIVISION - SUB/94-18
Background:
The city council considered this subdivision request at their meeting of June 7, 1994 (minutes
attached). At the meeting, concerns were expressed regarding the wetland area designated on the
preliminary plat. As a result of the consideration, the item was continued for additional
information on wetland.
Tim Fredbo, Water Resource Specialist for the Washington County Soil and Water Conservation
District, completed a detailed site delineation for the project area. The results ofthe survey are
shown on the revised preliminary plat enclosed. The delineation was referred to Molley
Shodeen, DNR Area Hydrologists, for review. A letter dated June 28, 1994, indicates the project
will have no alteration below the ordinary high water mark requiring no DNR review.
The wetlands delineation was also referred to Rolf Augustine, U.S. Corp of Engineers Specialist
for Washington County. As described in Mr. Fredbo's letter, the Corp does not have jurisdiction
regarding this matter because there is no fill or excavation in any wetland.
Attached to this memo is the staff report and planning commissi9n recommendations considered
by the council at their meeting of June 7, 1994.
Attachments:
Council staff reports dated 5-9-95
City council minutes of 6-7 -94
Planning Commission minutes of 5-9-94
Wetland Delineation, Kutz Addition by Minnesota Soil and Water Conservation District 6-20-94
DNR letter, Molley Shodeen, 6-28-94
Rick and Jan Kutz letter, 6-24-94
Tod King letter, 6-23-94
Notice of public hearing, 6-23-94
Revised preliminary plat, 6-20-94
e Street and utilities plans, 5-31-94
'.
PLANNING APPLICATION REVIEW
Case No. SUB/94-18
e
Planning Commission Date: May 9, 1994
Project Location: South and east of Green Twig Way
Zoning District: RA, Single Family
Applicant's Name: Richard and Janet Kutz
Type of Application: Subdivision Plan/Plat - 3 lot
Project Description
Subdivide 3.46 acre lot into 3 lots of 42,322,39,121 and 67,785 square feet.
Discussion
The site is located in the Oak Glen area east of Eagle Ridge Trail and directly south of McKusick
Lake. Access to the site is provided off Eagle Ridge Trail via an old railroad right of way owned
by the city. The general character of the surrounding area is large lot single family homes,
natural area and ballfields.
The site proposed for subdivision is heavily vegetated with trees, riparian vegetation and bushes.
The topography of the site is irregular rising from a low elevation of 857.6 to 880. A wetland is
located on the site as shown on the preliminary plat and described by Tim Fredbo of the Soil and
Water Conservation Services (attached).
The proposal is to subdivide the 3.46 acre land area into 3 lots of 42,322,39,121 and 67,785
square feet. Access to the lots is provided of a 32 foot local street, 250 feet in length and 32 feet
wide. Trenching, grading and fill would be necessary to construct the public facilities.
Preliminary street, utility and grading plans were submitted with the preliminary plat.
To get access to lots 1 and 2, fill and grading would be necessary as well as vegetation removal
to clear a pad for the residence. Besides the subdivision ordinance, the forest protection,
shore land management, stormwater management ordinances apply to the development. Special
conditions of approval regarding tree cutting, development siting and stormwater management
are provided to ensure the project meets the ordinance requirements.
The city owns fee title to outlot A, the ownership is encumbered by a private easement that was
deeded to prior owners of outlot A in 1983. The easement grants the right to ingress and egress
and the right to install sewer, water and other utilities on outlot A. The private easement does
not obligate the city to construct a street on outlot A or to build municipal utilities thereon.
e
No subdivision grading plan for the private lots have been provided with the submittal. A
condition of approval requires an overall grading plan as a part of final plat approval.
-
'COMMUNITY DEVELOPMENT DEPARH1ENT
'CITY OF STILLWATER
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER; MN 55082
ACT! ON REQUESTED.:-', ..., :" - '."'-', ,.., ' '" FEE
Appea 1 '.. .. .."
- Certificate of Compliance
- Condi ti ona 1 or Sped a 1 Use Permi t
-Oesign Review Pennit
---- Planned Unit Development
---- Variance
---- Comprehensive Plan Amendment
---- Zoning Amendment
---- '/
---XX..- Other S~l' ei"idon approval $250
Engineering Review Fee
TOTAL FEE .
ENVIRONMENTAL REVIEW
EAW
-EIS
=== No Sped al [nvi ronmental Assessment Requi red
The applicant shall be responsiple for the completeness and accuracy of all forms and
supporting material submitted in connection with any application.
PLEASE PRINT OR TYPE
[I] ADDRESS OF PROJECT Green Twig Way & Eagle Ridge Trail ( see attached legal)
ASSESSOR'S PARCEL NO. 09029-2950 & 09029-310~O~ING DISTRICT, RA SFR
DESCRIPTION OF PROJECT sub divide existing 3.46 acres ~ parcel into 3 single
family'residential lots. ( see plan )
"I hereby state the foregoing statements and all data, information and evidence
submitted herewith in all respects, to the best of my knowledge and belief, true and
correct. I further certify .I will comply with the permi~ if it is granted and used."
. Contract purchasers .
PROPERTY OWNER ~icolaus R. & Gretchen Balogh REPRESENTATIVERichai~ W. & Janet R. Kut~
MAILING ADDRESS 7R~2 ~rAnpr MAILING ADDRESS 9~1 S HArript St.
ZIP 55082
Any
the
r ~y~ of ,:
APPLICATION DATA
m LOT SIZE (Dimensions) x " TOTAL FLOOR AREA SQ. FT.
see plan
TOTAL LAND AREA 3.46 acres sq. ft: PROPOS~D FLOOR AREA SQ. PT.
HEIGHT OF BUILDINGS: S tori es Feet BUILDING COVERAGE " SQ. PT.
(Principal) , I - PAVED' IMPERVIOUS AREA SQ. fT. . ,
e (Accesso'ry) # OFF STREET'pARKING SPACES
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Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
Greg Ries, 1284 Benson, stated that he is unhappy with the grading and the drainage is
not appropriate. Chris Fossbinder, 1292 Benson, stated that the elevation plans were not
followed. Mr. Malik, 1050 Gilbert Court, also spoke about the drainage problems.
Council agreed that staff should review the situation before Council takes any action to
resolve the issue.
3. Margaret Kielsa - Petition for Hidden Valley Lane upgrade.
City Engineer Eckles explained the plan to patch and fill Hidden Valley Lane, with
possible reconstruction next year.
4. Solid Waste Advisory Committee - Tim Schmolke
This item was rescheduled for the June 21, 1994 meeting.
PUBLIC HEARINGS
o Case No. SUB/94-18. This is the day andtime for the public hearing to consider a
preliminary plat approval for a subdivision of a 3.46 acre parcel of property into 3 lots of 42,322
sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located south and east of Green Twig
Way in the RA, Single Family Residential District. Janet and Richard Kutz, applicants.
Notice of the hearing was placed in the Stillwater Gazette on May 2, 1994, and notices
mailed to affected property owners.
Community Development Director Russell explained the Subdivision request. Don
Valsvik, Acting Planning Commission Chairman, reported that the Planning Commission's
vote was 3 in favor, 5 opposed. He stated that the Commission was concerned about the
wetlands environment, and sewer service for lot 3.
Dave Harvieux, 1172 Parkwood Lane, representing the applicants, stated that all
conditions from a previous application were met, and none of the wetlands will be
affected.
Todd King, 210 Wildwood Court, south of the proposed development, requested that the
City deny the subdivision request because of the complexity of the wetlands regulations
and determination of wetland delineation. Mr. Harvieux responded that the applicants
have provided the City with a report from the Washington County Soil and Water
Conservation District, and the delineation has been verified.
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2
STILL \V A TER PLANNING COMMISSION
lYlINUTES
e
May 9, 1994
PRESENT: Gerald Fontaine, Chairman
Glenna Bealka, Duane Elliott, Dorothy Foster,
Rob Hamlin, Kirk Roetman, Don Valsvik,
Darwin Wald
ABSENT: Jay Kimble
ALSO PRESENT: Steve Russell, Community Development Director
Ann pung-Tef\vedo, Planner
APPROV AL OF MINUTES
Motion by Glenna Bealka, seconded by Kirk Roetman to approve the minutes of April 11, 1994
as submitted. All in favor. \
.."..-;
PUBLIC HEARINGS
.....-..,;.;....::.
".-...>.,~
Case No. SUB/94-18 - A preliminary plat approval for a subdivision of a 3.46 acre parcel of ":~^~(":"-:b-\~g.j
property into 3 lots of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located <)~:::";\~l~~~}~
south and east of Green Twig \Vay in the RA, Single Family Residential District. Janet and-":~~t{.i{~~.
Richard Kutz applicants. "~;~'{.\1:'I
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Dave Harvieux, Realtor, and Barry Stack, Surveyor, presented the case with Janet Kutz. Mr:' - '"~'
Harvieu.x reviewed the history of the request: On February 14, the Planning Commission
approved the request with conditions. On February 28, the City Council denied the request. The
request is now in full compliance and all conditions have been met. A 32-foot wide street is
planned. No wetland will be filled, and the dump site is not an issue. The five recommended
conditions will be met. .
Duane Elliott asked how lot 3 will be served by sewer. Mr. Harvieux stated that it could be
served by gravity sewer or a private lift station. Mr. Elliott also asked about the proposed
walking path. Barry Stack responded that the City owns outlot A, 60 feet wide, which will
accommodate a 32 ft. wide road and the walking path.
Tony Zanko, 540 Eagle Ridge Trail, asked how much fill would be brought in. Mr. Harvieux
stated that the lots are buildable at this time, and fill would have to be brought in only for the
roadbed.
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David Brekke, 645 Eagle Ridge Trail, adjacent to Green Twig Way, stated he is concerned about
drainage because his lot is lower. Mr. Harvieux stated that a drainage plan is a condition of
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Stillwater Planning Commission
Minutes
April 11, 1994
Jelle DeBoef presented the application for Dave Parade au. He stated that they have talked to
MN/Dot regarding the Chestnut Street crossing and are awaiting a response. There are six
recommended conditions of approval. The Commission added two more conditions: No.7 -
Review of the Special Use Permit in one year. No.8 - A copy of Burlington Northern approval
on file with City.
Motion by Rob Hamlin to approve the Special Use Permit with 8 conditions. Seconded by
Danvin \-Vald. Carried 8-0.
Submitted by:
Shelly Schaubach
Recording Secretary
Comprehensive Plan. Phase II followup on land use plan from Mav 2 meetin2.
(Ann Pung- Terwedo took over as acting secretary at 8:00 p.m.)
"
Steve Russell reviewed the Stillwater Planning Area (Township area) as received from the
Planning Commission meeting of May 2, 1994.
Rob Hamlin would like to see all the property south of 62nd Street as low density residential.
He felt multi-family and light industrial was too intensive for this type of use on this land.
Jerry Fontaine added that he would like to see multiple family housing north of 62nd Street.
Duane Elliott felt that low income housing is important. Location is important as is commercial
and light industrial. The high-tech, medical industry is important.
Rob Hamlin is sympathetic to the property owners on 62nd Street. How big of a geographic area
do we need for multiple family housing?
Kirk Roetman questioned the options based on full expansion to no expansion. Steve Russell
stated that these land uses will be modified based on the type of option.
Mr. Russell reviewed the meeting dates with the Commission on the open public comments
sessions. It was decided that the locations will be at Lily Lake Elementary, City Hall Open
House, and Washington School. He mentioned to the Planning Commission that the Armory
could be sought for the June 6th meeting.
Motion by Kirk Roetman, seconded by Darwin Wald to adjourn at 9:00 p.m. Carried 8-0.
Submitted by:
Ann Pung-Terwedo, Acting Recording Secretary
..,
J
..
WASHINGTON SOIL AND WATER
CONSERV A liON DISTRICT
~
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1825 Curve Crest Blvd.. Room 10 1
Stillwater, MN 55082
(612) 439-6361
MINNESOTA
SOIL AND WATER CONSERVATION DISTRICTS
June 20, 1994
Mr. Steve Russell
Community Development Director
City Hall
216 N. Fourth St.
Stillwater, MN 55082
Re: Wetland Delineation, Kutz's Addition, NE1/4 Sec. 29,
T30N, R20W
Dear Mr. Russell:
As requested, I have completed my wetland delineation for
the above referenced property. The field work was completed
on June 14, 1994 and the wetland boundary was surveyed in
while I was present on the site.
WETLAND DELINEATION
Methodology
Wetlands on this site were delineated using the 1989 Federal
Manual For Identifying And Delineating Jurisdictional
Wetlands. The Minnesota Wetland Conservation Act of 1991
(WCA) requires that wetland delineations be performed
according to the 1989 Manual. Wetland basins were also
classified according to the methodologies outlined in
Wetlands and Deepwater Habitats of the United States (U.S.
Fish and Wildlife Service, Biological Services Program;
FWS/OBS-79/31; Cowardin, 1979) and Wetlands of the United
States: US Fish and Wildlife Service Circular 39 (Shaw and
Fredine, 1971). These classification methodologies are used
by the Corps and Minnesota DNR, respectively.
Delineation Results
The subject property encompasses part of two wetland basins
which are shown on the enclosed copy of the plat. I have
designated these wetlands as basins 1 and 2 on the map.
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Basin 1 is located in the central and far eastern edge of
this property. These two areas are part of a single large
wetland complex that is ultimately connected with McKusick
AN EQUAL OPPORTUNllY EMPLOYER
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project, responsible for administering WCA. The City of
Stillwater works cooperatively with the Middle St. Croix
Watershed Management Organization (MSCWMO) to enforce WCA
since the MSCWMO Water Management Plan also contains a no
net loss wetlands policy that this project must adhere to.
,No wetland filling is proposed on this development, so there
are no problems with the permanent WCA rule requirements.
Middle St. Croix Watershed Management Organization (MSCWMO)
The water management plan of the MSCWMO contains policies
regarding storm water management and erosion control during
construction that this project must adhere to. The
sedimentation/retention basin that is planned to treat the
storm water coming off of Kallie Court satisfies the MSCWMO
Water Plan requirements. The eropion and sediment control
practices stipulated on the plan are also adequate. However,
I would suggest the following additions:
1. The rate of required mulch should be specified on
the plan, and anchoring of the mulch be required.
2. All the erosion control practices shown on the plan
must be maintained during construction on the site,
and silt fence should remain in place until
vegetation is well established.
I hope that this delineation report is of assistance in your
continuing approval process for this plat. Please feel free
to contact me if you have any questions.
~l:L
Tim Fredbo
Water Resource Specialist
Enclosure
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cc: Dave Harvieux, Edina Realty
Barry Stack, Stack Surveying
Ann Terwedo, MSCWMO
~' I Ie:. 2.- I3A ., I N i
oJ . ./ DATA FORM
~ ROUTINE ONSITE DETERMINATION MEllIODl 6
. Reid !nv.aUaato/c.): II"" ,f;i.t,b8 0 Date: -IC/ - 9cf
Prol~e: K4Al"l- /lDl) III OJV' State: ,illI.l. County: (/I.J.{:.JH~I"":>"),'"
ApplIcanllQwnor: ' "/ o~ 5,fL<-wa.,-rErc- Plant Community .lName:
NOltt: "a mace delalled alte desaiptlon !.s neoessaty, use the back 01 data fonn Of' a field notebook.
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---------------------------------------------------
00 nocmaJ envlronmentaJ conditions exlsl s.the plant community?
Yea -.1 No _ (If no, explain on back)
Has t~egeta1lon, solis, and/or hydtology been significantly disturbed?
Yes _ No ~ (It yes, explain on back)
---------------------------------------------------
VEGET AnON
((H-;U'trZ-lS AIl.UIVi)ff'/ACkA)
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/1 ,SOILS
Series/phase:, 10o:;r; HW OU--J -f /.-1<--:r{J./iJ~- Subgroup:2
Is the soU on the hydric soils list? Ves -2S.- No _ Undetennined
Is the soU a HistOsol? Ves _ No..2S..- Histic ~n present? Ves ~ No_
Is the soli: Mottled? Ves No ~ Gleyed? Ves ~ No,
Matrlx Color: ~ ~~ '!iT /~" I)I=~ottle Colors: -
Other hydric IOU ora: FilEt: STn;"VINf_ (,vArfF7,. 11'/ c:;;rt-6ee H.::::>L? r1-!
Is the hydric soB aitenon met? Ves ~ No t...
Ration.: Fer I-t' ),1-1,-- <::;0' L. Ct<--&'~ic::..V :2 !..). (2-
More InfonnatiOri on back (. V ~) (~
HYDROLOGY
Is the ground surface Inundated? Vel No 7<... Surface waler depth:
Is the lOB saturated? V8S~ No-=::.
Depth to fr..-standlng water In pltIaoU probe hole: ~I It/C,~~ r
Ust other fleki evidence of surface inundation or IOU saturation.
).fr .$7'<- ep(fe~
Is the wetland hydtology aftenon met? Ves ~ No
Ration.: /l7~e!T (.,J;;..!7/I'./o) J.-H"If)fZ-OI.-::X-yr!tl,,:::-;;;O;;- J. C-. IN 'f?~ ii=;)6/c;iL/JJP7V(.,(~<-
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JURlSDICnONAl DETERM1NA nON AND RA nONAlE
Wet1and/Non-wetland lue-rL-py\'/j)
RatlonaJe forjurbdktlonal decision: ); 6'_ ,4/ > :JA-'i"O'2.Y -r!:3LH1v f c.Ac-
\ Gb6-n:n7otv lJI J-J' 'JfUJf..Q-+r r:r~ -''';:/A.-!/'
1 this data form can be used for the Hydric SoD Assessmen. Procedure and the Plant Community
AslOSSlTlent Procedunt.
2 CtasaWIcatIon accocdIng to '"Sol Taxonomy..
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,
r! STATE OF
[N][N]~~@LfM,
DEPARTMENT OF NATURAL
METRO WATERS, 1200 Warner Road, st.
772-7910
RESOURCES
..
4t
PHONE NO.
Paul, MN
55106
FILE NO,
June 28, 1994
Mr. Steve Russell
City Hall
216 North Fourth
stillwater, MN. 55082
RE: Kutz's Addition, McKusick Lake (82-20)
Dear Mr. Russell:
Metro Region Waters has reviewed the information submitted
regarding a proposed subdivision at McKusick Lake. The wetland
area shown on the plans was inventoried as part of McKusick Lake
and would have the same ordinary high water elevation (OHW) as the
lake (851.7'). The wetland would have the same setback
requirements as the lake under the City's Shore land Ordinance. The
wetland boundary shown on the plat is above DNR regulatory
jurisdiction. No alterations below the OHW are shown on these
plans. We encourage the maintenance of an unmowed natural fringe
area to protect wildlife habitat and to serve water quality
benefits. Any alteration of aquatic vegetation would require a
permit from our Aquatic Plant Management Program (772-7950).
If you have any questions, please contact me at 772-7910.
Sincerely,
1'\()lC~ ~~~C-~
Molly ~hodeen
Area Hydrologist
c: Tim Fredbo, WaShington County SWCD
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AN EQUAL OPPORTUNITY EMPLOYER
~
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June 24, 1994
Mayor Hooley
920 S. Greeley St.
Stillwater, Minnesota 55082
Dear Mayor Hooley,
We are Rick & Jan Kutz, the applicants for the subdivision
of the 3+ acres off of Eagle Ridge Trail and Green Twig Way.
We are writing to clarify our position. As an average
working couple with a teenage daughter we have dreamed about
building a nice home someday. With a small inheritance we
began looking for land last summer. The city is where we
live and where we want to live.
Therefore, working with our real estate agent we were able
to find the above mentioned property for sale. The size and
price were more than we needed or wanted. However we felt
that with a reasonable plan dividing it into 3 one acre
parcels, without disturbing the wetlands that we value, the
property would be right for us. We entered into a purchase
agreement last October and haye been wrestling with city
staff, the planning commission, the city council and some
residents ever since. We having spent thousands of dollars
on plans and experts.
At the last council meeting our approval was tabled until we
could produce a full wetlands report. That has been
completed and delivered to city staff as of Monday, June
20th. We are scheduled for the next council meeting on July
5th.
Facts to review:
1. It is our legal -right to develop this property according
to city code and ordinance.
2. The property is zoned R-1, Residential.
3. Our plans fulfill city code and ordinance.
4. Our plans have city staff recommendation for approval.
5. We have fulfilled all requirements and should be
granted approval by the city council.
Objections to review:
1. The planning commission recommended to deny approval.
Response: The planning commission provided no findings of
fact, just their opinions. The plan fulfills code and
ordinance.
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June 23, 1994
Dear Members of the Stillwater City Council:
I have forwarded the new wetlands delineation for the Kutz's
addition (Case No. SUB/94-18) to Steve Eggers of the U.S. Army Corps
of Engineers for review and comment. Mr. Eggers indicated to me in
our conversation that he may not be able to provide written
comments before the July 5, 1994, city council meeting. Since the
comments of the Crops is very important to completing the plan I am
requesting that the agenda item be moved to the August city council
meeting.
Thank you for considering this request.
~ (j /~:J. ~
Todd A. King
210 Wildwood Ct.
Stillwater, MN 55082
cc: The Honorable Charles Hooley
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~ illwater
'~ - - ~
......... - -\~
THE BIRTHPLACE OF MINNESOTA J
June 23, 1994
RE: A preliminary plat approval for a subdivision of a 3.46 acre
parcel
Dear Property Owner:
The City of Stillwater has received a request from Richard and
Janet Kutz for a preliminary plat approval for a subdivision of
a 3.46 acre parcel into 3 lots of 42,322 sq. ft., 39,121 sq. ft.
and 67,785 sq. ft. The property is located south and east of
Green Twig Way in the RA, Single Family Residential District.
Case No. SUB/94-18.
The City Council will be considering this case at a public
hearing on July 5, 1994, at 7 p.m., in the Council Chambers of
City Hall. If you have any comments or concerns regarding this
request, please attend these meetings.
If you have any questions regarding this notice, please feel free
to call the Community Development Department at 439-6121.
Steve Russell
Community Development Director
-
CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121
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June 3D, 1994
Dear Members of Stillwater City Council,
I would like to request that the City Council delay action
on the Kutz addition (Sub 94/18) until our ward can be represented
by our Councilperson, Richard Cummings. It has come to my atten-
tion that he will be absent at the July 5th meeting. I believe
that this will create a disadvantage for the people of the ward
that he represents.
I also believe that the City should await the finding and
decision of the Army Corps of Engineers in order to make the
best possible decision.
This is an important issue and deBerves the input of all
available experts.
Thank you for your consideration.
Sincerely,
David Brekke
645 Eagle Ridge Trail
Stillwater, MN 55082
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June 13, 1994
Dear Members of Stillwater City Council:
Thank you for your careful consideration of the proposed Kutz's
addition (Case No. SUB/94-18) at the June 7, 1994, city council
meeting. As neighbors, we appreciate the opportunity to participate
in the planning and approval process.
Our understanding of the outcome of the city council meeting and our
discussion was that the development plan was tabled until the
owners can prepare a complete wetlands delineation to include
transects, data sheets, and a detailed map. I would like to suggest
the following steps to complete the planning process and keep
everyone informed.
e
Since Mr. Steve Eggers of the U.S. Army Corps of Engineers has
reviewed the previous delineation, and the Corps has regulatory
authority for wetlands, the new delineation should be mailed to Mr.
Eggers for review and comment. Supporting documentation that will
be helpful in the review includes the grading plan, stormwater
management plan, drainage plan and the erosion control plan. The
neighbors also request the opportunity to review and comment on
the delineation. Upon written approval by Mr. Eggers, the plan
could then be placed on the city council agenda.
Finally, the letters of notice to the neighbors is very helpful. Please
send out letters again when the agenda item is scheduled. Please
contact me at 486-5819 during the day or 430-0754 during the
evening if you have any questions.
Sincerely-~
.~,.,,:"""'<", .', ()' ;{/,'"
,,' !'.. /' < /
/' f'Cil"v ( \i 1 e
(, t- ~ "I /,' ~
Todd A. King
210 Wildwood Court,___
Stillwater, MN 55082
cc:
The Honorable Charles Hooley
Mr. Steve Eggers, U.s. Army Corps of Engineers
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5 July 1994
MEMORANDUM FOR RECORD
SUBJECT: REVIEW OF WETLAND DELINEATION SUBMITTED BY THE CITY OF
STILLWATER FOR A PROPOSED RESIDENTIAL SUBDIVISION CALLED KUTZ'S
ADDITION
1. The inform&tion submitted on the project site included a
topographic map of the site, three completed wetland delineation
data forms, and a brief narrative discussing the site. The map
also showed proposed features such as a CUl-de-Sac and lot lines,
and identified the wetland line as determined by the Soil and
Water Conservation District.
2. The delineation was reviewed using the county soil survey,
National Wetland Inventory maps, 1"=800' black and white aerial
photography, and 3-D aerial infrared photography taken in 1985.
3. There were four areas within the subdivision that could not
clearly be identified as upland or wetland using the resources
available in this office; and the information submitted to this
office with the delineation did not provide enough information to
make a determination in these areas. These areas are labeled "a"
through "d" on the attached sketch and are discussed individually
below. Either a site visit or a review of the field notes of the
person performing the delineation would likely provide sufficient
information to make a determination on these areas.
a. The delineation submitted shows the wetland line about
25 feet east of the tree line while the 1985 infrared
photography shows wetland plant communities extending west
to the tree canopy.
b. The delineation submitted shows a finger of wetlands
extending to the northwest on the eastern side of lot 3.
The 1985 aerial infrared photography shows this wetland
finger extending about 25 further than shown on the
delineation.
c. A large stand of pine trees is located in the
northwestern part of the sUbdivision. Directly below this
stand of pine trees is a small isolated wetland basin, and
below that an oak dominated stand of deciduous trees. The
1985 aerial infrared photography shows an open area to the
east of the isolated wetland basin and between the two
stands of trees. This open area appears too high to be
influenced by water in the larger wetland basin. However,
the isolated wetland basin to the west is perched above the
larger wetland basin and excess water may flow overland or
through the soils in this area, causing some periods of soil
saturation. It is unclear from the information submitted
07/05/94 15:56 FAX 612 290 5330
ST. PAUL CO
[4J 003/004
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whether this opening in the tree canopy is caused by wet
conditions or is artifactual.
d. The delineation submitted shows a low finger of upland
located on lot 2 extending into the large wetland basin. If
the point on the topo map labeled B.H. #1 corresponds with
the data sheet labeled "site 2 Basin 1", free water was
present at 8 inches below the surface ofa hole dug at
elevation 856.4. Under the 1987 Corps of Engineers Wetland
Delineation Manual, the wetland hydrology criteria is met if
a major portion of the root zone (usually within 12 inches
of the surface) is saturated~for more than 5% of the growing
season. (Evidence of wetland hydrology is less restrictive
in the 1989 manual.) with free water at 8 inches below
elevation of 856.4, it would not be surprising to see
wetland hydrology at elevation 857. Again, the information
submitted does not provide adequate information to address
this issue.
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The narrative submitted indicates the delineation was performed
using the 1989 Federal Manual for Delineating Wetlands. However,
the data sheets and narrative submitted shed no light on the
field indicators used in identifying the actual wetland-upland
line at this project site. Normally a transect is run from a
clearly upland area to a clearly wetland area at several
locations. Soils, vegetation, and hydrology are identified at
several points along each transect. Moving from wetland to
upland, the upland-wetland line is staked at the point where one
or more of the wetland parameters (wetland plants, wetland soils
or wetland hydrology) are no longer evident. It is likely that
this information was collected at the site, or noted during the
site visit, and used to identify the wetland line, but not
forwarded with the delineation. It is not unusual to have this
information available in the form of field notes or shorthand
that has not been transferred to data sheets but is available
upon request.
Never-the-less, this delineation may be sufficient for our review
of the project. Nationwide permit #26 allows up to 10,000 square
feet of wetland impacts, including excavation, filling, grading
activities. Even if the areas listed above are identified as
wetlands, a review of the final plan would likely identify
cumulative direct and indirect impacts below this threshold.
RALPH J. AUGUSTIN
Project Manager
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PLANNING APPLICATION REVIEW
Case No. SUB/94-29
Planning Commission Date: June 13, 1994
Project Location: 814 N Everett Street
Zoning District: RB Two Family
Applicant's Name: Elvera Conley
Type of Application: Minor Subdivision
Proiect Description
Request to subdivide 22,500 square foot parcel in two lots of 11,250 square feet each.
Discussion
The request is to subdivide one 22,500 square foot lot in two 11,250 square foot lots. The site
meets the lot size requirements of the RB Duplex residential district.
There are some trees located around the perimeter of the site and a section of driveway for the
adjacent lot is on the new lot that is being created. To preserve the character of the lot and
provide driveway access on each property, the following two conditions of approval are
recommended.
Recommendation
Approval as conditioned
Conditions of Approval
1. The existing driveway to 814 North Everett shall be removed from new lot and
reconstructed so it is entirely on the old lot.
2. The pine tree, crab apple and four ash trees lining West Elm Street shall be protected and
not removed with the development of the lot.
3. A 6 foot drainage easement shall be shown in the west and south property boundaries.
Attachments
Application and certificate of survey
CPC Recommendation - June 13. 1994
7 - 0 Approval
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To whom it may concern:
Regarding: A proposed subdivision
I propose for your consideration the subdivision of Lots
1, 4 & 5 in Block 12 of the Staples and Mays Addition as
depicted in the attached Certificate of Survey. The proposed
subdivision would result in PARCEL 1 and PARCEL 2 shown in
the certificate of Survey.
lill1~ ^ (p~ {ttb(~~
William L conley
Power of Attorney for the owner,
Elvera Conley - 814 No. Everett st., stillwater
(Power of Attorney form attached) ,
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MEMORANDUM
TO:
Mayor and City Council
FR: Steve Russell, Community Development Director I-----
DA: June 30, 1994
RE: RESUBDIVISION OF 4 LOTS INTO 3 LOTS, SUB/94-27, STEVE FITTERMAN
This item was heard by the planning commission at their meeting of June 13, 1994. They
recommended approval with three conditions. As of this writing, the grading/drainage plan,
pedestrian easement and tree cutting plans has not been submitted for review.
Recommendation:
Continue item to council meeting of July 18, 1994.
Attachment:
Staff report.
.. .
PLANNING APPLICATION REVIEW
Case No. SUB/94-27
e Planning Commission Date: June 13, 1994
Project Location: Off end of Gilbert Court
Zoning District: RAlPUD
Applicant's Name: Steve Fiterman
Type of Application: Minor subdivision
Proiect Description
Resubdivision of 4 lots into 3 lots of 13,475 sq. feet, 16,469 sq. feet and 21,960 sq. feet.
Discussion
The request is to subdivide parts of 4 lots into 3 lots (see location map). One lot is located off of Pine Tree Trail
(Maxine Benson). This lot is being divided into three pieces, one containing the existing house on Pine Tree
Trail and two fronting on Gilbert Court. A triangular portion of a separate property is being combined with
new Lot 1 (13,475 square feet). The lots have many pine trees growing on them and will need to be graded
before construction of residences (no grading Idrainage plan has been submitted but will be required as a
condition of approval before final plat approval). The grading/drainage plan should show the location of
existing trees and what trees will be removed. This resubdivision was contemplated as a part of the Highlands
Development and utilities were stubbed in to the site to provide for development.
As a condition of Highlands PUD approval a 20 - 30 foot pedestrian easement was required to provide
pedestrian access from Gilbert Court to Lily Lake school. A review of the site indicates the pathway is not in
and evidence of a 20 to 30 foot pedestrian easement has not been provided.. The new lots are of a size and
dimension that meet the RA zoning requirements.
Recommendation
Approval
Conditions of Approval
1. A grading/drainage tree removal plan shall be submitted for review and approval by the Public Works
Director before council review of the preliminary plat.
2. A 20 foot pedestrian easement from Gilbert Court to Lily Lake School property shall be provided along
the western side of Lot I and the pathway shall be improved before final plat approval.
3. No more the 50 percent of tree cover shall be removed from Lots 1 or 2 to prepare the sites for
construction.
Finding
The proposal is consistent with the zoning and subdivision regulations as conditioned.
Attachments
Application
a Preliminary Plat
. Letter of support from James Lammers for Maxine Benson
CPC Action - June 13. 1994
5-0 approval
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SKETCH & DESCRIPTION
FOR
GROUND DEVELOPMENT
H.E COR. See. 32, lW. 30 R. 20 ~
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PROPOSED DESCRIPTION FOR PARCEL A
The West 216.00 feet of the following described parcel: All that part of the Northeast Quarter.~NE~1/4) of S~~tion Thirty-two (32),
Township Thirty (30) North, Range Twenty (20) West, described as follows:
Coaaencing at the northeast corner of Section Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, Washington
County, "innesota; thence South 8~ degrees 22 ainutes,Ol second East along the north line of said Section Thirty-two (32) for
16~4.70 feet; thence South S degrees 31 ainutes 01 second East for 741.30 feet; thence South 0 degrees 41 .inutes 5' seconds West
for 101.40 feet; thence North 8' degrees 46 ainutes 01 second West for'30.0 feet to the'point of beginning of this'description:
thence continuing North 8~ degrees 46 ainutes 01 second West for 435.60 feet; thence North 0 degrees 41 ainutes 5~ seconds East
for 100 feet; thence South 8' degrees 46 ainutes 01 second West for 435,60 feet; ~hence South 0 degrees 41 ainutes S~ seconds West
for 100.00 feet to the point of beginning. .
pROPOSED DESCRIPTION FOR PARCEL 8
All that part of the Northeast Quarter of Section 32, ~~wnship 3D, Range 20, described as follows:
Coaaencing at the northeast corner of Section Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, Washington
County, "innesota; thence South 8' degrees 22 ainutes 01 second East along the nor.th line of said Section Thirty-two, (32) for
16~4.70 feet: thence South 5 degrees 31 ainutes 01 second East for 741.30 feet: thence South 0 degrees 41 ainutes S~ seconds West
for 101.40 feet: thence North 8' degrees 46 ainutes 01 second West for 30.0 feet to the point of beginning of this description;
thence continuing North 8~ degrees 46 ainutes 01 second West for 435.60 feet; thence North 0 degrees 41 ainutes S~ seconds East
for 100 feet; thence South 8' degrees 46 ainutes 01 second West for 435.60 feet; thence South 0 degrees 41 .ioutes 5~ seconds West
for 100.00 feet to the point of beginning, except the West 216.00 feet thereof,
Together with an' easeaent for roadway purposes to provide access froa the above described tract to the public road to the north
described as follows:
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A 30.00 foot road easeaent over a part of the Northeast Quarter (NE-1/4) of Section Thirty-tw~ (32), Township Thirty (30) North,
Range Twenty (20) West, the east line of said easeaent being located and described as follows: 8eginning at a point on the north
line of Section Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, Washington County, "innesota, 16~4.70 feet
West of the northeast corner of said Section Thirty-two (32), said point being on the east line of said 30.00 foot road easeaent;
thence South 5 degrees 31 ainutes 01 second East along said east line of 30.00 foot road easeaent for 741.30 feet; thence South 0
degrees 41 ainutes Sl seconds West along said east line of 30.00 foot road easeaent for 101.40 feet to the end of the road
easeaent, said road easeaent being 30.00 feet in width fros the east to west and being adjacent to the east line of the above
described one acre tract and co..encing at the south line of said on acre tract and then running northerly to the said north line
of Section Thirty-two (32), said roadway to be used in cosson by the parties hereto and others.
I hereby certify that this survey, plan or report was prepared by me or under ,my direct
sUDerv;s;on and that I am du/1,' Req;stered Land Surveyor under the laws of the State of
II
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GROUND DEVELOPMENT
FAX NO, 546+7321
P. 02
JUN-30-94 THU 18:02
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1D1EWIEILCDJFMlEN1r
CORPORATION
1550 UTICA AVE. SO. # 485 MPLS., MN. 55416 612.546.2625
June 30, 1994
STEVE RUSSEll.
CITY OF STILLWATER
216 NORHT FOURTH STREET
STILLWATER, MN. 55082
Re: GILBERT COURT ADDITION
Dear Steve,
I respectfully request a continuance of the above matter by the CUy of Stillwater, at ils ~u 1 y 5 j
1994 City Council Meeling, Ground Development, Inc. has not been able lo compile all the
information requested by the planning commission and made a condition of approval.
Thank you again for your attention to this matter,
\
Steve iterman
President
SCF:als
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1049 Gilbert Court
Stillwater, UN 55082
June 30, 1994
City of Stillwater
Engineer/Planner
216 N. 4th Street
Stillwater, UN 55082
Dear Sir:
There is a city council meeting scheduled for July 5, 1994. One
item on the agenda is the approval of the development of two lots
on Gilbert Court by developer Steve Fitterman. Our lot on
Gilbert Court, Lot 1 Block 2 of the 3rd addition, borders one of
these lots.
The lot we thought we bought had a 53 foot frontage to the
circle. See copies 1 and 2. It was recommended to us by the
builder/realtor that we reverse our blueprints and put our garage
on the left side of the house. Sometime after closing when we
were measuring our lot for sod we became aware that the lot was
not what we thought. Indeed our driveway is partially on an
adjacent lot (one which Mr. Fitterman plans to develop) according
to the actual survey.
At some point in time ou~ lot was scaled down to a frontage of
36.5 feet. No one knows how this happened. We have sought legal
council and were advised to ask for a re-platting of our lot or
at least a granting of a permanent eaSement so that our driveway
will not have to be moved. if the driveway is moved the yard
Hill not look proper. We have had communication with Mr.
Fitterman and told that he plans to seek the permanent easment.
So far nothing is in writing and He are held up on landscaping
our yard.
We are asking that there would be a delay in granting approval
for development of the two adjacent lots (division of outlot A)
until this matter is settled.
Sincerely,
~4 Q. J./nii ~.L~<l ~~~
Dwight C. and Barbara G. Roehl
ph: 351-7736
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HY-LAND SURVEYING
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LAND SURVEYORS
INVOICE NO. 3630
F. B. NO. 134/37
SCALE I" .. 20'
o Denol.. Iron Monument
o Denotes Wood Hub Set
For Excovation Only
., <) 54.'7
Proposed 'Top of Block
~ Proposed Garage Floor
~ 41,1.:. Proposed LowlSt Floor
Type of Building -
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7845 Brooklyn Blvd. Brooklyn Park, Minnesola 55445
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FENNA CONSTRUCTIO~
.000,0 Denoles Exlsllno Elevation
C) Deoolll Proposed Elevalloo
~~!J~1lI Gtfrltfuate _ ~ Denoles Surface Drainage
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The only suementa ahown "11 from plals oll'llCOld or Inlormallon provided by
client
I hereby certIfy thllt thIs survey was prepared by me or under
my direct supervIsIon, and that I 11m a duly Registered Land
Surveyor under the laws of the State of Minnesota.
~byu.lhl,- 41H day of JANUAHY 19 94
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MEMORANDUM
TO:
Mayor and City Council
FR: Steve Russell, Community Development Director ~
DA: June 30, 1994
RE: UPDATE ON COMPREHENSIVE PLAN
At the June 21, 1994 Council Meeting, staff was directed to work with a group interested in
facilitating ward meetings to provide additional input on the comprehensive plan alternatives.
Staff is working with Mary Schulte who will be at the council meeting to describe the ward
network process that they would like to see implemented.
Last Wednesday, the comprehensive plan joint task force met to discuss developing a comp plan
alternative that better represents the interests of the area. The joint task force will be meeting
weekly over the next month to develop a cooperative plan. Staff will provide a revised schedule
when the ward meeting schedule is framed up.
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3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800325-2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION
June 30, 1994
RE:
Stillwater, Minnesota
Highlands of Stillwater
Phase 6
Utilities and Streets
L.I. 306
SEH No. STILL9414.00
Honorable Mayor and City Council
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mayor and Council Members:
The City has received a petition for the construction of City improvements to serve the sixth
phase of the Highlands of Stillwater, located in the western part of the City. The petition was
presented by the owner of the property in the old Benson Farm site. The plat consists of 29 lots,
two of which front on Pine Tree Trail and will remain in the ownership of the Bensons. The
project will not affect adjacent properties, so a Public Hearing will not be required. The City
Council, at the June 21, 1994 Council meeting, authorized the preparation of a feasibility report.
Drawing Number 1 shows the Project Location.
Improvements petitioned for include the extension of existing sanitary sewer, watermain, storm
sewers and streets. Services to serve the adjacent lots will also be required.
PROPOSED IMPROVEMENTS
A. Sanitary Sewer
The sanitary sewer extensions will consist of three connections to existing stubs and the
extension of 8" mains at minimum grades. The first connection will be to a stub constructed
under the Highlands of Stillwater 5th Addition, located just north of the intersection of Surrey
Lane and Driving Park Road. The 8" main will be extended northerly serving lots in the
northeasterly corner of the plat.
The second sanitary sewer connection will be to a stub constructed under the Highlands of
Stillwater 4th Addition, located at the intersection of Benson Boulevard East and Driving Park
Road. This sewer will be extended easterly serving lots along the westerly edge of the plat.
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The third connection is to the sanitary sewer located on Pine Tree TraiL This sewer will be
constructed southerly through easements to Driving Park Road, then easterly serving the
remaining lots in the plat.
SHORT ELLIOTT
HENDRICKSON INC.
MINNEAPOLIS, MN
ST CLOUD, MN
CHIPPEWA FALLS, WI
MADISON, WI
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Honorable Mayor and City Council
City of Stillwater
June 30, 1994
Page 2
Four inch services will be constructed to each lot. Drawing No.2 shows the sanitary sewer
improvements.
B. Watermains
Watermain improvements will consist of connecting to existing stubs and extending watermain,
maintaining a minimum of 8 feet of cover. The first connection is to a 6" stub constructed under
the Phase 4 improvements at the intersection of Benson Boulevard East and Driving Park Road.
This 6" main will be constructed easterly on Driving Park Road to the 6" stub constructed under
the 5th Addition, north of Surrey Lane. Hydrants will be placed throughout the project to
provide for fire protection and for maintenance.
Also as a part of the improvements, the Stillwater Board of Water Commissioners is requesting
that the existing hydrant located near the end of Pine Tree Trail, be relocated further south.
One inch water services will be extended to each lot. The two lots on Pine Tree Trail will be
served off the existing main. Drawing No.2 shows the watermain improvements.
C. Streets
Street construction will consist of the typical City standards, a 32 foot width and mountable
concrete curb and gutters. A "T" cul-de-sac will be constructed at the southerly end of Pine Tree
Trail to enable traffic to turn-around. Drawing No. 3 shows the street improvements.
D. Storm Sewer
The storm sewer construction will consist of the northerly extension of the existing storm sewer
system, constructed under the pervious additions. This storm sewer will connect to the
catchbasin constructed in the backyards under the 5th Addition, and be extended north through
easements to the street low point in Driving Park Road. A second storm sewer lateral will be
constructed westerly from the existing catchbasin to collect additional backyard runoff. Drawing
No. 3 shows the storm sewer improvements.
ESTIMATED COSTS
The total estimated project cost for the Highlands of Stillwater 6th Addition Improvements is
$170,722. These costs are broken down as follows:
1)
2)
3)
4)
$ 66,310
52,488
38,516
13,408
$170,722
Street
Sanitary Sewer
Watermain
Storm Sewer
Total
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Honorable Mayor and City Council
City of Stillwater
June 3D, 1994
Page 3
These total project costs include 35% for contingencies, engineering, fiscal, administration and
legal costs. Attached is a copy of the engineers estimate.
COST RECOVERY
Storm sewer improvements for previous phases (2nd, 3rd and 4th Additions) have been assessed
to future phases based on area contributing runoff to the storm sewer system. Assessments from
the 2nd Phase (L.I 276), 3rd Phase (L.I. 289) and the 4th Phase (L.I. 293) will need to be
reapportioned against the proposed 6th Addition. The attached Table 1 shows the proposed
rates per lot for reapportionments based on 1993 and 1994 payments.
The water and sewer services will be assessed against all 29 lots in the plat. The mainline
sanitary sewer, watermain, storm sewer and streets will be assessed against the 27 lots along
Driving Park Road. The per lot assessment for the services is estimated at $775.32 (Project costs
of $22,484 and 29 lots). The estimated per lot rate for the remaining project costs, $148,238,
assessed against the 27 lots along Driving Park Road is $5,490.28. The total per lot rate along
Driving Park Road is, therefore, $6,265.60. There will also be an assessment of $580 per lot for
the future MSA street improvement costs. Re-apportionments of storm sewer assessments for
L.I. 276, 289 and 293 as shown on Table 1 will add approximately $1,567 per lot.
PROJECT SCHEDULE
The project does not affect properties outside of the Highlands of Stillwater. A Public Hearing
will not be required. The following is the estimated schedule of the Phase 5 improvements:
Council accepts report and orders preparation
of plans and specifications
July 5, 1994
Approve plans and specifications and authorize
advertisement for bids
Advertise in local paper and Construction Bulletin
July 5, 1994
July 8,15 & 22, 1994
July 25, 1994
Receive bids
Council awards contract
August 2, 1994
Complete construction
August 2, 1994
October 30, 1994
Begin construction
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Assessment Hearing
October, 1994
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Honorable Mayor and City Council
City of Stillwater
June 30, 1994
Page 4
CONCLUSION AND RECOMMENDATIONS
The project is feasible and should be constructed as described above.
Sincerely,
Short Elliott Hendrickson Inc.
'-f f) .- ) I
~j~_ ,,- y~t
Barry C. Peters, P.E.
bcp
Attachments
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Honorable Mayor and City Council
City of Stillwater .
June 3D, 1994
Page 5
I hereby certify that this Report was prepared by me our under my
direct supervision and that I an a duly Registered Professional
Engineer under e laws of the e f Minnesota.
7
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Date: to /3-; 10 y Reg. No. 14148
Reviewed By: ~ Lr'\ tmI'u
Date: ..JVf')e 3d, (Gr '1 '-I
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STILLWATER, MINNESOTA 06130/94
HIGHLANDS 6th ADD.
L.l.306
ENGINEERS ESTIMATE
e SEH FILE NO. STILL9414
ENGINEERS ESTIMATE
EST. UNIT
# ITEM UNIT QUANT. PRICE TOTAL
STREETS - HIGHLANDS OF STILLWATER 6th ADD.
1 MOBILIZATION LS 1 5,000.00 5,000.00
2 TOPSOIL BORROW (LV) C.Y. 200 7.00 1,400.00
3 SUBGRADE PREPARATION RD.STA. 10 175.00 1,750.00
4 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 1500 7.00 10,500.00
5 TYPE 41 WEARING COURSE TON 400 23.00 9,200.00
6 TYPE 31 BINDER COURSE TON 400 21.00 8,400.00
7 BIT. MATERIAL FOR TACK GAL 170 1.65 280.50
8 0418 CONC. CURB & GUTTER L.F. 2016 5.50 11,088.00
9 SODDING, TYPE EROSION CONTROL S.Y. 700 2.00 1,400.00
10 BALE CHECKS EACH 10 10.00 100.00
EST. STREET CONSTRUCTION $49,118.50
35% ENG. ADMIN., LEGAL 17,191.48
----
EST. STREET PROJECT COST $66,309.98
SANITARY SEWER - HIGHLANDS OF STILLWATER 6th ADD.
11 CONNECT TO EXISTING SAN. SEWER EA. 2 400.00 800.00
12 CONNECT TO EX. MANHOLE EA. 1 600.00 600.00
13 STANDARD MANHOLE EA. 12 1,000.00 12,000.00
14 8'x4' PVC WYE EA. 29 35.00 1,015.00
15 8' PVC SAN. SEW. 0-12 L.F. 1203 15.00 18,045.00
16 EXTRA DEPTH MANHOLE L.F. 8 75.00 600.00
17 4' PVC SERVICE L.F. 870 6.00 5,220.00
18 COURSE FILTER AGGREGATE TON 100 6.00 600.00
EST. SANITARY SEWER CONSTRUCTION $38,880.00
35% ENG. ADMIN., LEGAL 13,608.00
--
--
EST. SANITARY SEWER PROJECT COST $52,488.00
WATERMAIN - HIGHLANDS OF STILLWATER 6th ADO.
19 CONNECT TO EX. WATERMAIN EA. 2 300.00 600.00
20 6' GATE VALVE & BOX EA. 3 350.00 1,050.00
21 l' CITY INSTALLED CORPORATION STOPS EA. 29 75.00 2,175.00
22 EXCAVATION FOR CITY INSTALLED CORPORATIO EA. 29 30.00 870.00
23 l' CURB STOP & BOX EA. 29 75.00 2,175.00
24 HYDRANT EA. 2 1,000.00 2,000.00
25 6' DIP WATERMAIN L.F. 1030 12.00 12,360.00
26 l' COPPER L.F. 800 6.50 5,200.00
27 DIP FITTINGS LBS 500 1.80 900.00
28 RELOCATE HYDRANT LS 1 1,200.00 1,200.00
EST. WATERMAIN CONSTRUCTION $28,530.00
35% ENG. ADMIN., LEGAL 9,985.50
EST. WATERMAIN PROJECT COST $38,515.50
STORM SEWER - HIGHLANDS OF STILLWATER 6th ADD.
29 CONNECT TO EXISTING STORM SEWER EA. 1 450.00 450.00
30 12' RCP STORM SEWER L.F. 152 16.00 2,432.00
31 18' RCP STORM SEWER L.F. 175 18.00 3,150.00
32 CONSTRUCT CATCH BASINS EA. 3 700.00 2,100.00
33 CONSTRUCT MANHOLE EA. 1 800.00 800.00
34 CASTING ASSEMBLIES EA. 4 250.00 1,000.00
--
--
EST. STORM SEWER CONSTRUCTION $9,932.00
35% ENG. ADMIN., LEGAL 3,476.20
e EST. STORM SEWER PROJECT COST $13,408.20
TOTAL HIGHLANDS OF STILLWATER 6TH ADD $170,721.68
PAGE NO.1
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TABLE 1
STILLWATER, MINNESOTA
HIGHLANDS OF STILLWATER 6TH ADD.
ASSESSMENT RE-APPORTIONMENTS
L.I. 306
SEH FILE NO. STILL9414
OUTLOT A ; OUTLOT A ORIGINAL ORIGINAL ORIGINAL
I BEGIN. HIGHLANDS 5TH ADD. HIGHLANDS 6TH ADD. RATElLOT LOTS MOVED REMAINING TOTAL TO BE RATElLOT
I BALANCE '94 4.85 AC /30 LOTS 10.79 AC /44 LOTS 6TH ADD TO 5TH ADD. LOTS RE-APPORT. 29 LOTS
IMPROVEMENT '94 YEARS PAYMENT BALANCE BALANCE/ADDITION BALANCE/ADDITION 44 LOTS FROM 6TH ADD. 6TH ADD 6TH ADD
L.I.276 32,507.66 9 3,611.96 28,895.70 8,960.70 19,935.00 453.07 15 29.00 13,138.98 453.07
L.I.289 26,482.12 10 2,648.21 23,833.91 7,391.10 16,442.81 373.70 15 29.00 10,837.31 373.70
L.I.293 56,022.66 10 5,602.27 50,420.39 17,833.20 32,587.19 740.62 15 29.00 21,4n.92 740.62
--------..
--------
$1,567.39
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HIGHLAND 6TH ADD.
STILLWATER, MINNESOTA
~SeJ
ENGlNEERS.ARCH7R:~Pt.ANNERS
FILE NO.
STILL9414
DWG.NO.
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DRIVING PARK ROAD
1-
WATERMAIN AND SANITARY SEWER
~SEH
STILLWATER, MINNESOTA HIGHLAND 6TH ADDITION
DATE
1-2&-14
ENGlIIEERS.ARCHITF:CTS.PLAIINERS
LEGEND
:;. EXIST. SAN. SEWER
. · PROPOSED SAN. SEY€R
~ 4 PROPOSED WA TERMAlN
~ EXIST. WATERMAIN
TYPICAL SECTION
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CONSTRUCT "T" TURN-AROUND
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D418 MOUNTABLE
CURB
>>[] EXIST. STORM SEWER
· · . PROPOSED STORM SEWER
STREET CENlERUNE
DRIVING PARK ROAD
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STREETS AND STORM SEWER
~SEH
FILE NO.
S1lU.I414
STILLWATER, MINNESOTA HIGHLAND 6TH ADDITION DATE
&-28-M
ENGlNEERS.ARCHITt:CTS.PLANNERS
JUL- 5-94 TUE 18:32
GROUND DEVELOPMENT
FAX NO, 546+7321
P. 02/04
'\
GROUND
1I}) ill 'if IE 11 CO) IF JMI IS N 1r
CORPORA TION
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1550 UTICA AVE. SO. # 485 MPlS., MN. 55416 612-546-2625
July 5. 1994
STILLWATER CITY COUNCIL MEMBERS
C/O STEVE RUSSELLCITY OF STILLWATER
216 NORHT FOURTH STREET
STILLWATER, MN. 55082
Re: THE HIGHLANDS OF STILLWATER 6TH ADDITION
Dear Council Member,
I respectfully request approval of the above matter by the City of Stillwater, at Its June S.
1994 City Council Meeting. There is no cause to delay the 6th addilion because of minor
drainage alterations in the earlier additions
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I have met wUh the City Staff and the Builders. I have met with homeowners in a meeting at lhe
City Offices. I have met with all our engineers and our surveyors. An overall explanation is
that there are three drainage swales within the first four additions {138 lots) which require
some form of minimal alteration. These alterations will effect 10 lots In total. All costs of the
alterations are the cost of the Individual builders, with G.D.!. covering the cost of the
engineering and surveying. The homeowners will not be asked for anything except their
cooperation during the alteration.
Ground Development, Inc. has been able to compile a partial list of people who have expressed a
significant inlerest in the 6th addition. These individuals and/or families have a real stake in
any delay which might be invoked on this addition. Attached please find the referenced list.
Il appears at this late date some at the City would like to re-negotiate our agreement and
understandings to better the Cily's perceived position. Ground Development, Inc. has conducted
it's business with the reliance that the agreements in place between lhe City of Stillwater and
the COmpany would be adhered to by both parties. In this regard the Company has spent Tens of
Thousands of Dollars, made firm representation, and firm commitments to. lhe completion of
The Highlands Of Stillwater. In short further delays will have a dramatic economic effect, one
which will be irreversible and substantial enough to cause a major problem for all lhe parties.
It could be concluded that GOI's lract record and our working relationship over lhese last four
years have no merit. I would hope that is not the case. I hope the Council, as a whole, will look
10 our underlying agreement and relationship as you approve the 6th Addition and, we move
forward with the completion of The Highlands or Stillwater.
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Thank you again for your attention to this matter.
~?J.
Steven Fii8~
President
SCF:ais
JUL- 5-94 TUE 18:33
GROUND DEVELOPMENT
FAX NO. 546+7321
P. 03/04
,. - ..
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7/5/94 THE HIGHLANDS OF STillWATER 6TH ADDITION - CLIENT L1S1
J E AND CHRISTINE CASS
6351 N ST CROIX TRL
OAK PARK HEIGHTS, MN
JAMES AND DONNA CLAIRMONT
8381 GROVELAND CT
MOUNDSVIEW, MN 55112
CAROL EASlVVOOD
1311 S EVERETT ST
STILLWATER, MN 55082
BOB FARRAR
2020 WASHINGTON AVE
STilLWATER, MN 55082
e DOUG AND BEV FLURY
1410 LOOKOUT DR
STILLWATER, MN 55082
PAUL AND BETH HAYES
724-8799
MIKE AND MARY HOLLY
BENSON BLVD
STILLWATER, MN 55082
DAVE AND DONNA JUEFFNER
350 PINE TREE TRAil
STILLWATER, MN 55082
LARRY LETHERT
7645 CURRELL BLVD
WOODBURY, MN 55125
la
,., PAT AND PAUL RHODE
439-5732
JUL- 5-94 TUE 18:33
GROUND DEVELOPMENT
FAX NO, 546+7321
p, 04/04
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7/5/94 THE HIGHLANDS OF STILLWATER 6TH ADDITION - CLIENT LIS'
BILL AND JUDY ROY
485 E SKILLMAN AVE
MAPLE WOOD, MN 55117
DAVE SCHALLE
2436 DRIFTWOOD
STILLWATER, MN 55082
DAVE SCHALLEY
2436 DRIFTWOOD LANE
STILLWATER, MN 55082
ROGER AND JULIE SCHLICHT
STILLWATER, MN 55082
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KIM WALLRAFF
774-2787
DANNY AND LOU WELLS
1582 NEVADA AVE E
8T PAUL, MN
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U I~ Y
MEMORANDUM
TO:
Mayor and City Council
FROM:
Klayton Eckles, City Engineer~.
Update on Highlands Drainage Issues
RE:
DATE:
July 1, 1994
On Thursday, June 23rd, Steve Fiterman of Ground Development and I met with
members of the Highland neighborhood that have expressed concern about
drainage issues. During the two hour meeting, we discussed various drainage
problems and possible solutions. The meeting was very productive and the
residents appreciated it.
The developer has shown good progress today. The drainage issues along
Gilbert Court relating to the Reese property and the Ponath property have both
been resolved. A contractor has been hired to handle the drainage issue along
the property owned by the Nelson's, who are adjacent to the Highlands area.
This work is expected to be completed shortly. The other major drainage issues
both relate to the location of swails. One is along the Johnson property on
Highland Road, the other is along the Hoy property on Lydia Court. Both of
these drainage issues are actually more grading issues than drainage. All the
lots associated with the drainage systems in these backyards drain properly, it's
simply that the swales are not located completely on the easements. The
developer has hired Pioneer Engineering to survey both these drainage swale
systems in order to determine the best method of addressing this problem. At
the time of this memo, no final solution has been reached for these drainage
issues, but several options might work. I am. hopeful that these issues will be
resolved within the next two weeks.
The developer and builders are all showing a good faith effort toward resolving
the grading and drainage issues. Although we may never satisfy every property
owner in the area, I am. hopeful that the residents by and large will be happy
with the final solutions.
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MEMORANDUM
TO:
Mayor and City Council
Klayton Eckles, City Engineer \(i-\~.
I
FROM:
RE:
Myrtle Street Rehabilitation
July 1, 1994, L.r. 307
DATE:
DISCTTSSION
Attached is a feasibility study prepared by SEH concerning the rehabilitation of
Myrtle Street between 5th and Owens. This section of Myrtle Street is concrete
pavement, and a portion of it is being disturbed by the Myrtle Ravine project
currently underway. This pavement area is significantly distressed. If Council
chooses to proceed with this project, two resolutions should be passed. First
a resolution formally ordering this report should be passed. Second, a
resolution accepting the report and ordering the hearing should be passed.
)
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WASHINGTON COUNTY
DEPARTMENT OF HEALTH, ENVIRONMENT
AND LAND MANAGEMENT
GOVERNMENT CENTER
14900 61ST STREET NORTH, P.O. BOX 3803. STillWATER. MN 55082-3803
Office (612) 430-6655. TOO (612) 439-3220 . Facsimile Machine (612) 430-6730
Mary L. McGlothlin
Director
Rose Green
Office Manager
June 21, 1994
Nile Kriesel
City Coordinator
Stillwater City Hall
216 N. Fourth St.
Stillwater, MN 55082
Dear Nile:
Attached is a draft copy of a proposed agreement between the City of Stillwater and Washington
County concerning the collection of the solid waste management service charge. Please review
and let me know of any comments that you have.
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If you have any questions, please contact me at 430-6668.
Sincerely,
~ \-... ~~
Judy L. Arends
Solid/Hazardous Waste Program Superv~sor
cc:
Wally Abrahamson, County Commissioner
Jim Schug, County Administrator
Mary McGlothlin, HELM Director
George Kuprian, Senior Assistant County Attorney
David Magnuson, City Attorney ~ (] . .
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Jt~. ~.~ W(JJv~d~ ~~~\X~
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CL~ /f1 ~
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Prinled on Recycled Paper
15% Post Consumer Waste AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
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All data collected, created, received, maintained, or disseminated for any purposes by the
activities of City because of this Agreement is governed by the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing
such Act now in force or as adopted, as well as Federal regulations on data privacy.
Pursuant to Minnesota Statute 16B.06, Subd. 4, the City agrees that the County, the State
Auditor, or any of their duly authorized representatives at any time during normal business hours
and as often as they may reasonably deem necessary, shall have access to and the right to
examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are
pertinent to the accounting practices and procedures of the City and involve transactions relating
to this Agreement.
City agrees to maintain these records for a period of three (3) years from the date of termination
of this Agreement.
It is understood and agreed that the entire Agreement between the parties is contained here and
that this Agreement supersedes all oral agreements and negotiations between the parties relating
to the subject matter. All items referred to in this Agreement are incorporated or attached and
are deemed to be part of this Agreement.
Any material alterations, variations, modifications, or waivers of provisions of this Agreement
shall be valid only when they have been reduced to writing as an Amendment and signed by the
parties.
The County may terminate this Agreement at any time following thirty (30) days written notice
to the City. If this Agreement is terminated, the service charge to Stillwater residential
generators reverts to $1.60 per month.
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06/27/94 15: 13
ECKBERG LAW F I R~l -7 4390456
NO.748 P002
."
FILE COpy
L.AW OF"F"ICES Of"
ECKBERG, LAMMERS, BRIGGS, WOLFF 8< VIERLING
le3~ NORTHWESTERN AVe:NVe:
5TILLWATEFl. MINNESOTA 55082
L.YI.E.,), ECK6ERG
<JAMES F'. LAMMERS
ROBERT G, BRIGGS
PAUl. A. WOL.I"F-"
MARK .,J. VIERLING
GREGORY G. GAL.,-e;~
Kt:vIN K. sHoe:ee:RG
THOMAS.,J. WEIDNER
SUSAN O. O~ON
(512) .:.;39-2575
J:'A,X (f5I~) 439-2923
May 31, 1994
Mr. Charles Hooley, Mayor
city of stillwater
920 South Greeley street
stillwater, Minnesota 55082
Gary Funke
1605 West pine Street
stillwater, Minnesota 55082
Mr. Jay Kimble
412 West Elm Street
stillwater, Minnesota 55082
Richard Cummings
1060 Amundson Drive
stillwater, Minnesota 55082
Ms. Ann Bodlovick
1511 West Olive street
Stillwater, Minnesota 55082
Re: CUrve Crest Properties II
Dear Honorable Mayor and councilpersons:
This office was retained by Curve Crest Properties II to
appeal the assessed taxes on the building owned by CUrve Crest
Properties II which is known as the Brine's building located in the
industrial park. In August of 1993, we met with the Mayor and
staff regarding the fact that the property was subject to a tax
increment financing agreement. At that time, the Mayor and staff
indicated that any settlement of this matter would have to include
a provision that the city would not lose funds from the underlying
TIF agreement.
As a result of those discussions, my client and the
County of Washington reached an agreement as to the assessed value
of the property wherein they agreed to reduce the assessed value
to $612,000.00. This was based on a county comparison of other
buildings located in the industrial park and in Washington county.
Although my clients believed it should be lower than that, they
agreed to accept that amount. In addition, my clients agreed that
on top of the normal taxes associated with the assessed value of
$612,000.00, that the funds apportioned to the city under the TIF
agreement would also be added to that. As a result, the County
would collect the taxes and the portion of the TIP that belongs to
the city and distribute that to the city.
,'~":;t~l ~ ~ .1S9. 1
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WASHINGTON COUNTY
DEPARTMENT OF HEALTH, ENVIRONMENT
AND LAND MANAGEMENT
GOVERNMENT CENTER
14900 61ST STREET NORTH, P.O. BOX 3803 . STillWATER, MN 55082.3803
Office (612) 430.6655 . TOO (612) 439-3220 . Facsimile Machine (612) 430-6730
Mary L. McGlothlin
Director
Rose Green
Office Manager
June 24, 1994
Nile Kriesel, Coordinator
City of Stillwater
216 N Fouth St
Stillwater MN 55082
Dear Mr. Kriesel:
Enclosed is the 1994 Memorandum of Agreement for Curbside Recycling Grant
Distribution and the revised Curbside Recycling Grant Guidelines.
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Please sign the Agreement and return it to this office by July 22, 1994. In addition,
please send the following:
1. A recent copy of the agreement with your curbside recycling contractor.
After the required information is submitted, a copy of the executed Agreement and your
curbside recycling funds will be sent to you.
Please feel free to call me at 430-6680 if you have any questions or comments.
Enclosures
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C~~~ ~ r; v~.
{D_/~L/ .
/~ Jy ~.J: '> ",j-S-
y/~..
~ ~ ~vY..J-' d1 J--^-
vJ~ / / l
Sincerely,
~. 1
./-Iv:r.........v.:)/' 1-,. fJCU.Lj?.........
Thomas A. Haugen
Environmental Health Specialist
T AH/mlp
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3.
The Grantee's Obligations:
a. The Grantee shall enter into an agreement with the City of Oak Park
Heights indicating that the Grantee is authorized to receive recycling grant
funds from the County for their joint curbside program.
b. The Grantee will sign a contract with a Recycling Contractor which
specifies the responsibilities of each party and the rate of payment for
curbside recycling services as provided by the Contractor.
c. The Grantee agrees to follow their 1994 Curbside Recycling Grant
Application.
d. The Grantee will use all recycling grant money received in 1994 as a result
of this Agreement, for recycling services and public education related to
recycling. If all recycling funds are not used within the grant period, the
Grantee must submit a plan to the County by December 15, 1994, which
indicates how the funds will be used the following year.
e.
The Grantee will prepare and submit semi-annual recycling reports to the
County. The report covering the period from January 1 to June 30 shall be
due by July 31, and the report covering the period from July 1 to December
31 shall be due by January 31 of the following year. The semi-annual
reports will be made on a form provided by the County.
f.
The Grantee should organize a recycling committee which will assist in
monitoring the curbside recycling program and provide direction on
additional public education activities and other program needs.
g.
The Grantee further agrees to take affirmative action to include the
participation of targeted group businesses (small Minnesota businesses
owned and controlled by women, people of color or people with disabilities)
in the performance of this Agreement, whenever possible. At such times,
the Grantee agrees to contact the County to obtain a list of targeted group
businesses.
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5.
Data Practices:
All data collected, created, received, maintained, or disseminated for any purposes
by the activities of Grantee because of this Agreement is governed by the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as
amended, the Minnesota Rules implementing such Act now in force or as adopted,
as well as Federal regulations on data privacy.
6. Records Availability and Retention:
Pursuant to Minnesota Statute 16B.06, Subd. 4, the Grantee agrees that the County,
the State Auditor, or any of their duly authorized representatives at any time during
normal business hours and as often as they may reasonably deem necessary, shall
have access to and the right to examine, audit, excerpt, and transcribe any books,
documents, papers, records, etc. which are pertinent to the accounting practices and
procedures of the Grantee and involve transactions relating to this Agreement,.
Grantee agrees to maintain these records for a period of three (3) years from the
date of termination of this Agreement.
7.
Independent Contractor:
Nothing contained in this Agreement is intended or should be construed as creating
the relationship of co-partners or joint ventures with the County or the Department.
No tenure or any rights or benefits, including Worker's Compensation,
Unemployment Insurance, medical care, sick leave, vacation leave, severance pay,
PERA, or other benefits available to County employees, shall accrue to the Grantee
or employees of the Grantee performing services under this Agreement.
8.
Nondiscrimination:
During the performance of this Agreement, the Grantee agrees to the following:
No person shall, on the grounds of race, color, religion, age, sex, disability,
marital status, public assistance status, criminal record, creed or national
origin be excluded from full employment rights in, participation in, be
denied the benefits of or be otherwise subjected to discrimination under any
and all applicable Federal and State Laws against discrimination.
-4-
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 94-158
A T & T
Abrahamson Nurseries
American Institute of CPA's
Bryan Rock
Burmaster, Russell
Capital Communications
Deblon, Diane
Earl F Anderson
Ecolab Pest Control
Emergency Apparatus
First Trust
Food-N-Fuel
Government Finance Officers Assn
Huntingdon
Metro Fire
MN Cellular One
Moody's Investor Services
Friden Neopost
Northern States Power
Northwestern Tire & Battery
Oak green Sod
R L Polk Company
Recreational Surfaces
St Marie's Sheet Metal
Springsted
Thompson Publishing Group
Wear Guard
Wybrite
Long Distance
Tree-City Hall
Membership Renewal-Deblon
Rock
Janitorial Services
Maintenance Contract
93/94 Health Insurance Refund
S top Signs
Pest Control
Engine Repair
Paying Agent Fees
Film
S u bscription/Memebership-Deblo
Soil Compaction Tst-Jr High Prk
S upplies- Fire
Mobile Phone
Professional Services
Postal Machine Maintenance
Street Lighting
Rebuild Frnt Spnsn/Batteries
Sod
City Directories
Patching/Repainting-Lily Lake
Refund-Heating Permit
Professional Service-Bond Obg
Subscription Renewal-FLS
Coveralls/S hirts
Memory /Maintenance
64.43
79.85
95.00
43.19
120.00
285.00
82.50
895.31
218.33
95.40
2,281.50
2.18
235.00
1,055.00
75.67
80.27
5,000.00
240.50
9,746.43
349.97
17.04
774.00
2,700.00
30.50
41,469.73
238.00
91.47
1,044.04
,
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 94-158
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A T & T
Abrahamson Nurseries
American Institute of CPA's
Bryan Rock
Burmaster, Russell
Capital Communications
Deblon, Diane
Earl F Anderson
Ecolab Pest Control
Emergency Apparatus
First Trust
Food-N-Fuel
Government Finance Officers Assn
Huntingdon
Metro Fire
MN Cellular One
Moody's Investor Services
Friden Neopost
Northern States Power
Northwestern Tire & Battery
Oakgreen Sod
R L Polk Company
Recreational Surfaces
St Marie's Sheet Metal
Springsted
Thompson Publishing Group
Wear Guard
Wybrite
MANUAL CHECKS
American Wind Symphony
Banner Fireworks Display
Blue Cross/Blue Shield of MN
Gov't Finance Officers Assn
Hansen, Patricia
Junker Sanitation
McDaniel, Gail & Lammers, James
MN Dept of Revenue
MN Pollution Control Agency
Sensible Land Use Coalition
Swanson David/American Legion
U S Postmaster
U S Postmaster
ADDENDUM TO BILLS
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American Financial Printing
American Payment Centers
Long Distance
Tree-City Hall
Membership Renewal-Deblon
Rock
Janitorial Services
Maintenance Contract
93/94 Health Insurance Refund
Stop Signs
Pest Control
Engine Repair
Paying Agent Fees
Film
S u bscription/Memebership-Deblon
Soil Compaction Tst-Jr High Prk
Supplies-Fire
Mobile Phone
Professional Services
Postal Machine Maintenance
Stree~ Lighting
Rebuild Frnt Spnsn/Batteries
Sod
City Directories
Patching/Repainting-Lily Lake
Refund-Heating Permit
Professional Service-Bond Obg
Subscription Renewal-FLS
Coveralls/S hirts
Memory /Maintenance
Concert
Fireworks-4th of July
Health Insurance
Appplication & Review Fee-CAFR
Easement
June Payment
Easement
Sajes/Use Tax
Storm/Water Permit
1994 Legislative Update
Lumberjack Days Parade
Postage-Meter
Postage-Meter
Printing-Bonds
Box Service-Cub Foods
64.43
79.85
95.00
43.19
120.00
285.00
82.50
895.31
218.33
95.40
2,281.50
2.18
235.00
1,055.00
75.67
80.27
5,000.00
240.50
9,746.43
349.97
17.04
774.00
2,700.00
30.50 .
41,469.73
238.00
91.47
1,044.04
5,000.00
12,000.00
5,109.50
415.00
6,000.00
90,429.99
18,000.00
191.00
85.00
50.00
6,000.00
1,000.00
1,000.00
2,067.70
150.00
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Bjorkman, Todd
Board of Water Commissioners
CATCO
Cleansoils
DAC Industries
Earl F Anderson
Equipment Supply
Fixmer, Don
Fred's Tire
Goodwill Industries
Government Training Service
Hamilton, Sara
Hance Office Equipment
Johnny's TV
Junker Sanitation
LaChapelle, Michelle
Magnuson, David
Meras, Keri
Metro Waste Control Com
MN Cellular One
North S tar Turf
Northern States Power
Norwest Bank
Oak Park Heights, City of
Safety Kleen
Schield Construction
Stepp Manufacturing
Stevenson, Mary Jo
T A Schifsky
Thibodeau, Kelly
Thompson Hardware
Tower Asphalt
Tower Asphalt
United Building Center
Washington County Public Works
Wybrite
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Mileage
WAC Charge
Repair Parts
Treated Dirt
Odor Digester
Emergency Vehicle Signs
Service Calls
Supplies-Mounting TV & Camera
Tire Repair
Recycling
S eminar- Roettger /S ten der
Swimsuit
Maintenance Agreement-Typrewrit
Install Camera/VCR Repair
Recycling
Swimsuit
Legal Services
Swimsuit
SAC Charge
Mobile Phone
Grinding Wheels/Milorganite
Gas/Electric
Paying Agent Fees
Sewer Hook-ups
Maintenance Agree-Parts Washer
Payment #1-LI #284
Tar Kettle Repair
Sew on Badges/Patches
Asphalt
Swimsuit
Supplies
Pay #5-Jr High Parking Lot
Payment #1-LI 301
Door/Stakes & Cement
Construction Agree-McKusick Rd
Maintenance Agreement
52.00
4,653.00
490.78
1,694.84
138.76
101.21
1,200.51
59.01
13.57
297.92
200.00
51.00
230.00
93.98
10,260.00
51.00
8,626.66
51.00
18,443.70
65.13
204.48
8,303.48
600.00
600.00
119.28
86,617.55
1,147.01
48.00
374.97
51.00
53.36
81,248.06
287,912.13
339.21
6,553.97
241.00
TOTAL: 736,096.07
Adopted by the City Council this 5th day of July, 1994.
APPROVED FOR PAYMENT
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------------
------------
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r illwater
"~ -- - ~
-- -~
THE BIRTHPLACE OF MINNESOTA J
REQUEST FOR INSTALLATION OF BANNER
1.
::~~:~:~ION x:<:~~~~~~; ~~ );A. Xi ~~ 1
S:st~ ~~
b/J Non-Profrt
o For Profit
2.
3.
ADDRESS 9D3 11) (J. tai~ s;:r
TELEPHONE
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
-Q.,,--1Zt' -l-' ~J
5.
BANNER LOCATIONS REQUESTED:
o Main Street at Olive Street (Mad Capper)*
~ North Main Street - 100 Block (Kolliners)" ~,;/!:::f!::;"'...... -d:wu \
o Chestnut Street at Union Alley (Firstar Bank) ~e:LlJ ')
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6. DATES TO BE DISPLAYED: ~ p-. ;;;) - I Cj ; /9 <7 <j
7. INSTALLATION FEE (Non-Pr'ofitlCharitable Organizations Exempt from Fee)
o $40.00 - Make check payable to City of Stillwater
FOR OFFICE USE ONLY
o City
O' MnDOT
o Fee Paid
Date:
Date:
(Required for Main Street Locations)
Date:
STILLWATER FIRE DEPT. AND MnDOT REQUIREMENTS ATTACHED
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
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r illwater
~ -- -- ~
---- -/'..
THE BIRTHPLACE OF MINNESOTA J
REQUEST FOR INSTALLATION OF BANNER
1.
.'"
,'.1 ly.1 b (...1.:.....7...-1-
\1\.-' '--~ L.J..::..t, I I
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APPLICANT
ORGANIZATION _Mr, \;<.-
[XJ Non-Profit
o For Profit
3. ADDRESS is' r'<. f,,;, (l.l1-.S-tlilJ ,S~i ~ TELEPHONE 3~"j\ -. eel (n
I
2.
, ~' (\
. ...... ,,' c .'. /
He, ). -,:':' _ (. .~ ..J. _, ( c. I X
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
-_<). '!N'i(\(~:- ~L~,( c/~o t}(t.<. +U:it)V(t-l
f-1 f~ (}(i ~.: ~ -r;> HnJ $.- tfDI )-~-
!
5.
BANNER LOCATIONS REQUESTED:
o Main Street at Olive Street (Mad Capper)*
DQ North Main Street - 100 Block (Kolliners)*
o Chestnut Street at Union Alley (Firstar Bank)
6.
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: T<...; It.; "~(.J, i q 0J..{ . -tr: fh,C-{.i.C.1- I.~ J 174-
-----, ,. -u ' ~
INSTALLATION FEE (Non-Profit/Charitable Organizations Exempt from Fee)
o $40.00 - Make check payable to City of Stillwater
7.
FOR OFFICE USE ONLY
o City
O' MnDOr
o Fee Paid
C:....-.~{.. ~.,,! - .1.... - I J-
. ~ C -
Date:
Date:
(Required for Main Street Locations}
Date:
STILLWATER FIRE DEPT. AND MnDOT REQUIREMENTS ATTACHED
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
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From:
Ann Terwedo, Community Development
Heritage Preservation Committee
Stillwater City Council
Jill Greenhalgh & Rolf Dittmann
Renovation & Repair of 410 N. 4th Street House
(previously known as the "Grover Sim's" house)
Date: June 28, 1994
Memo to:
Re:
We wanted to update you on the work that has been done on the renovation and repair of the
house we purchased last fall at 410 North 4th Street.
The first 3 months were spent demolishing the interior lathe and plaster walls. This was necessary
because the ceilings and walls were all damaged and deteriorated beyond repair.
During this process we discovered many major structural repairs were needed which entailed jacking
up both the first and second floor, and then building new supporting headers. This was due to the
inadequate structural support throughout the house. The existing furnace chimneys were very badly
deteriorated and also had to be removed.
The two kitchen porches, both of which had existing foundations, were also rotted and had to be
torn down and rebuilt.
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After a bit of excavating, Rolf was amazed to discover that the basement under the kitchen actually
had a concrete floor. This was a surprise, because on top of the floor was approximately a foot of
muck: several inches of leaves, 2+ inches of solid ice and 7 inches of mud.
Asbestos abatement was.done in the basement which was saturated with asbestos fibers from two
old furnaces and old pipes.
The mechanical replacement of wiring, plumbing and heating systems is about 75 % completed.
Clean-up of the debris which had been sitting around the house for years is about 80 % completed.
We have filled over $1,000 worth of dumpsters, or a total of 100 cubic yards of refuse ( including
about 300 + empty catfood cans found in the basement under the stairs). The clean-up should be
complete within the next few weeks. This includes the remains of the garage, which was rotted
and crawling with carpenter ants.
We plan to occupy the home by December. Our primary focus has been on completing the interior
of the house.
Still remaining to be done this summer is a complete re-roofing of the house. We also hope to
repair the front porch this summer or fall.
e
We expect the house to be 100 % completed no later than September of 1995. Our friends at the
Rivertown Restoration Committee have hinted at our being able to be on the annual fall tour of
homes in September of 1995. We would be delighted to do sol
If you have any questions please feel free to call us at 430-1560.
t..o Y'>,
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,
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ORDINANCE NO.
723
AN ORDINANCE AMENDING THE
STILLWATER CITY CODE
BY CHANGING SEWER RATES
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
Section 1. Amending. Section 29.01, Subdivision 1, (3) of the
Stillwater City Code is hereby amended to hereafter read as
follows:
" ( 3) MULTIPLE DWELLINGS,. Mul t-iple Dwellings shall be
charged a sepcH a.t.eeFiarge for each dwelling unit located in
the dwelling as follows:
(a) 2 unit Dwelling - 95% of the minimum charge set
forth in (1) for each unit within dwelling.
(b) More than 2 unit dwelling - 75% of the minimum
charge set forth in (1) for each unit within the
d\velling.
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(c) Condominium - 70% of the minimum charge set
in (1) for each unit within the dwelling.
(d) Federally Certified Senior Hous~ng - 56%-of the
minimum charge set forth in (1) for each unit within
the dwelling.
(e) Multiple Dwelling Overage Charges - Overage
charges for multiple dwellings shall be at the rate of
$2.10 for every 1,000 gallons of water used in excess
of the percentage of the minimum charge multiplied
times 10,000 gallons.
Section
quarter
(f) In determining charges for all property within the
City excent for one and two Iamily dwelllngs, the sewer
arges shall be ased upon .-A consum lon 0 wa er
for the prevlou~ lJilling period. T1~ (11J7"'1..~~~~)
2. The rates set forth herein shall b~ffedtive for the It)
beginning April 1,1990.
Section 3. In all other ways, Chapter 29 shall remain in full
force and effect.
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Section 4. The ordinance shall be in full force and effect from
. and after its passage and publication according to law.
.)
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Adopted by Council this 3rd
day of April, 1990.
CITY OF STILLWATER
d~~~
Wally raharnson, Mayor
Attest:
Published: April 12. 1990
\ \
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," ':"-.'- '^..i:. i '" .:'~_~:;.-...:.:-;... "'i..,;:'.r.,,,~'" -'+.;:..'.-i....,;,~. .;...,. ..,- ,:; 'Y..' ..:)...~ .:~,...:: ",.; ~ _._,;;;"._~..:;;;,,-.";':'...;: ; ..;
,~... .;;'~~"'''''''''''----'''''''''':-'''';\ ~'.-~.,.'-.
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Io-.'.l. ___ ~ 01
;.......
J . Service establishments.such as barber or beauty shops; custom
tailors; laundry agencles and self-service laundries; laundries
shoe :epair shops; ~ry cleaning~ ~ressing.or tailoring shops; ,
printlng shops; radlo and televlSlon statlons; telephone exchanges
and the like.'1
~"~'TON 2. EFFECTIVE DATE. This ordinance shall be in full force and effect
:~~fter its passage and publication according to law.
.. " ~ ; ,-~;,
. .
'-CGedby the City Council of, the
',::....:"'1
,'.;is 10th day of August, 1976'.
<,bushed: August 13, 1976
City of Stillwater,
/""...... -- -~-----....."
Il ,(', /rJ~(l~ !e
'" -C''-A~,-/~ / ,--" /1/ti~
Mayor
test: d~/?~
,J Actin City Clerk -
\ \
'.'
ORDINANCE NO. 540
A:i ORDINANCE AMENDING ORDINANCE NO. 368 OF THE CITY OF STILLWATER REGULATING
TEE FIXING AND ESTABLISHING OF SEWER SERVICE CHARGES AND PROVIDING COLLECTION
THEREOF.
~he City Council of the City of Stillwater, Washington County, Minnesota,
caes ordain as follows:
SECTION I :
of Stillwater
- '
tallows:
Section I, Sub-paragraph B, of Ordinance No. 368 of the City
passed October 6, 1959, is hereby amended to provide as
SECTION I.
B. In determining the sewer service charge to be paid for residential
properties except multiple dwellings of more than two (2) units, the water
charges for the months of January, February and March) of each year shall
be used as the basis for computation for each quarter for the next succeedin;
four quarters.
1* C. In determining charges for non-residential properties and multiple
dw~llings of more than two units the sewer charge shall be based upon ac~ual
consumption of water for the previous billing period. -
~CTION II. This ordinance shall be in full force and effect from'and after its
"'ssage and publication according to law.
i~ssed by the City Council of the City of Stilhvater this
th day of August, 1976.
PUblished: August 13) 1976
&' / / C" 'c:" /} /}
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{... CW.A_~--0/.~zt.,-
8 MINNESOTA-WISCONSIN BOUNDARY AREA COMMISSION .
'. . 619 SECOND STREET, HUDSON. WISCONSIN )4016.1576 :' J...
. ServiRg Our Sponsor Stales on the SL Croix . ..'
and Jiississippi Rivers since 1965 W;sconsin Telephone
11151 JS6.9444
."OU Telephone
121 0;.7131
Date:
June 10, 1994
Office Hours: 8 A.M. . 5 P.M. Monday.Friday
FAX (715) 386-9571
To: Mayor
City of Stillwater
From: Dan McGuiness
Minnesota-Wisconsin Bounda!)" .-\rea Commission
Re: Request for Information - Stillwater.Houlton Bridge Project
The Minnesota-Wisconsin Boundary Area Commission continues to consider its position on the proposal
by the Minnesota Department of Transportation to construct a new bridge across the S1. Croix National
SCC111C Rivcr,.vay in th~ Sti1:"..vutcr-Hou1hJn area. In JOiiig so, \v\.: \vould lik~ Lv jcarn ai:iout, and consider,
the most current official positions and opinions of other agencies and local units of government in the
area about this project and several specific aspects.
We would, therefore, very much appreciate your answers to the following questions by July 10, 1994.
Your thoughts, either in the form of a letter or FAX (715) 386-9571, or in the form of copies of
existing documents which would provide the answers (i.e, city council resolutions, position papers, review
letters, etc.) would be helpful.
1.
e
2
3.
4. .
5.
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QUESTIONS TO WHICH WE WOULD" APPRECIATE RESPONSES
Does your agency, unit of government or organization have any position or opinion on the
proposed project (to build a new bridge across the 51. Croix River at Stillwater)? If you do have
any position statement, please forward it or summarize it in a letter to us.
Do you have a corridor preference (north, central, southern corridor)? If so, which one?
If you have a preference for a southern corridor, do you prefer one of the specific alignments
(northern, central or southern) or do you have no preference?
Do you have any position or opinion about the color of the structure? If so; what is it?
If a new bridge is built, do you h4ve any opinion about the status of the existing bridge? Do
you favur its rCllluv:.il, il~ i<~tcnlion as :Ill Gpcra~ing bridge, retention :.is 3 non",oper~!ing bridge,
or, some other position?
6. Do you have any opinion about a no-build decision, i.e., that the preferred option should be to
keep the existing bridge and use some form of traffic control to reduce congestion (Traffic
System Management options.)
7. We would also welcome any other ideas, comments or thoughts you may have.
All comments will be considered by our Commission in the next few months as we continue to review
this project and formulate our own recommendations. Again, we appreciate your help in this process.
If you have questions, ple~lse call me about our current work in this important area of public policy.
--"Y"lA.c:..U [0 ~~.~ ..
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June 24, 1994
aS$ociation of
metropolitan
municipalities
Charles Hooley
Mayor
920 S Greeley st
stillwater, MN 55082
Dear Mayor Hooley:
Metropolitan cities face several critical issues that will be
discussed by the 1995 Legislature. Urban poverty and the
apparent disparity of affordable housing near job creation
centers was a matter of much discussion during the 1993 and
1994 sessions and will continue when lawmakers return in 1995.
How to pay for reinvestment/rehabilitation as well as
providing more housing opportunities for low and moderate
income persons will be a prime topic.
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The local government trust fund will be replaced by an index
for LGA starting with aids payable 1996. School funding is
repealed after 1998. HACA is a target for other programs.
Property tax relief tied to income is becoming popular. All of
the above plus more revenue issues could have major impact on city
finances.
We want your views on these and other issues of importance to
establish the legislative direction for the Association of
Metropolitan Municipalities for the 1995 session. To provide
a forum for this exchange of ideas, we are planning our ninth
annual summer Outreach Breakfast for you and other city
officials in your area.
The breakfast is scheduled for Thursday July 14, at 7:30 A.M.
in a meeting room next to Summerfield's restaurant in the st.
Paul Ramada Inn. The Ramada is located on Old Hudson Road,
one block north of I-94 between White Bear Ave. and Ruth st.
Please R.S.V.P. to Carol, 490-3301 by noon Tuesday, July 12.
Your input on the following issues will be helpful for policy
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3490 lexington avenue north, st. paul, minnesota 55126 (612) 490-3301
/-,
I
,
WASHINGTON COUNTY
PUBLIC WORKS DEPARTMENT
PARKS. HIGHWAYS. FACIUTIES
11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082-9573
612-430-4300 Facsimilo Machino 612-430-4350
Ooneld C. Wion.ewoki, P.E.
Di,ector P\lblic Works/County Engin...
John P. P.,kovich, O.puty o.,.ctor
Op..ation. Division
Oone!d J. Th.isen. P.E.. O.puty Oirector
T .chnice! & Administr aliv. Division
Jamas O. Hanson. P.E.
Transportation Engin...
MEMORANDUM
Edward Kapler,
Faciliti.. Op..stions Maneoar
TO:
FROM:
Washington County Board of Commissioners
Jim Schug, County Administrator
Don Wisniewski ~
Director of Public Works/County Engineer
DATE:
June 14, 1994
SUBJECT:
Cost Participation Policy development
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Our department held two working breakfast meetings with staff from our local
communities on May 26 and June 3, 1994. The May meeting was attended by
representatives of Woodbury, Oakdale, Stillwater, and Cottage Grove. The June meeting
was much larger and had participants from smaller cities and the townships. Attached are
meeting notes on the comments received and a list of attendees.
Our invitation to the cities to discuss this issue prompted the cities to meet beforehand
and discuss this issue. We left the meetings with some very clear messages:
This is a significant policy decision that needs to be addressed at the elected policy
maker level. The staff did not feel that it was appropriate to discuss details of any
policy until their policy makers (City Council) discussed fundamental highway
funding issues with County policy makers (County Board). The process needs to
inciude this kind of discussion mechanism.
This is a complex issue that presents us with an unique opportunity to develop a
fair and equitable policy.
At this point, there are alternative courses of action we can take. We will discuss pro's
and con's of each alternative at our workshop on June 28, 1994.
Alternatives:
1 . Do Nothing - continue to operate without a written policy.
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2. Continue with current process and conduct a Public Hearing to get local official
comments.
Plfn1M on Recyded Pep..
EaUAL EMPLOYMENT OPPORTUNITY I AFFIRM A TIVE ACTION
f'~r
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COST PARTICIPATION WORKING MEETING - 5/26/94 MUSA CITIES OVER 5,000
Gary Berg, Cottage Grove
Jerry Bourdon, Cottage Grove
Brian Bachmeier, Oakdale ../
Clayton Eckles, Stillwater VI'
Barry Johnson, Woodbury
David Jessup, Woodbury
Don Wisniewski, Washington County
Don Theisen, Washington County
COMMENTS FROM THE CITIES:
This is a significant policy shift, the County may be moving backwards.
Is funding of County Roads by County levy adequate? This needs to be addressed
by policy makers.
Since 1986 County tax base has gone up 50%, County budget 37%, and Road
and Bridge levy is flat (adjusted for ENR inflation). (Woodbury data)
Is the County acting like the legislature and just shifting costs?
Policy is an unfair shift of County obligations to local governments.
Cities need to feel County is doing a responsible job of funding roads before
accepting more costs.
County should pay for County roads, City pay for City roads.
Woodbury's tax base has increased and City has not seen a commensurate return
in services. Woodbury's not putting pressure on criminal justice or welfare system,
but needs good roads.
There must be a discussion at the elected policy maker level on fundamental issues.
The high growth areas do not have as many miles of roads, but they are potentially
the highest cost roads for construction.
It was suggested that a committee of County Board members and City Council
members be formed to work on this issue.
Development of key issues must recognize the revenue and cost impacts of
development.
Board priorities of expansion after preservation and management is not realistic in a
fast growing county.
Page 1 of 2
06/30/94
09:52
CITY OF OAK PARK HEIGHTS ~ 6124390456
NO. 301
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CITY O~ OAK PARK H~IGHTS
MINUTES OF MEETING HELD MONDAY, JUNE 27, 1994
Staff reports were reviewed prior to the regular council meeting.
Call to order by Mayor O'Neal at 7:15 p.m.
Kern, Seggelke, Vierling, Swanson, Ben50n,
A05ent: Doerr and Sutler.
Present: Schaaf,
Holst and Wilson.
Vi5itoi Hank SampSQn di5cusssd the Americ~n Wind $ymphdny
Orchestra. Schaaf, ~econded by Seggelke, moved to approve city
donation in the amount of $555.00. 4 ~ye votes. C~rried.
Schaaf, seconded by Kern, moved to request the River Hills punch
list be completed by July 11th and, if not, to direct City
Engineer to hire outside contractor to finish the project. 4 aye
votes. Carried.
S~haaf, seconded by O'Neal, moved to a~point Mark Johnson to fill
unexpired term on the Park Commission for 1994. 4 aye votes.
Carried.
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Seggelke, seconded by Schaaf, moved to ~dopt Resolution #94-06-21
dpposing the desionation of Osgood Avenue from State Highway 36
to CSAH 14 as a low priority by the Linear Parkg Subcommittee of
the Washington County Planning Advtsory Commission. Roll call
vete taken with 4 aye votes cast. Resolution adopt~d.
Seggelke, seconded by
engineering fees for
information for Handicap
ADA requirements. 4 aye
Schaaf, moved to expend
drawings, 5pe~ifi~ations,
Toilet and Ramp at Brekke
votes. Carried.
$3~00.OO in
~nd survey
Park to meet
Seggelke, seconded by Kern, moved to hire Holly Boughten as park
att~ndant at $4.75/hr. 4 aye votes. Carried.
Public Hearing for 58th Stieet Improvement Project was continued.
Mayor called for comments and dis~ussion ensued. Seggelke,
$e~cnded by Schaaf, moved to continue hearing Monday, July 11,
1994 at 7:30 p.m. 4 aye votes. Carried.
East Oaks pun reque~t will be continued July 11, 1994.
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S~haaf, seconded by Kern, moved to approv~ the proposed
consolidation grant contract contingent on the State of Minnesota
makinQ change5 to it ~$ outlined in the City Attorney's 6/16/q4
correspondence and authorize Mayor & Clerk's signatures. 4 aye
votes. Carried.
Kern, seconded by Seggelke,
Monday, July 25, 1994 at 7:~O
Laurie Miller. 4 aye votes.
moved to
p.m. TO~
Carried.
schedule a public hearing
a variance submitted by
COUNTY BOARD AGENDA
JULy 5, 1994, 4:3.0 P.M.
Denn. C. Hegberg
Diatrict 1
MlItYH_er
District 2/Chllir
We/ly Abrah8fNon
District 3
Myr. Pet8l'1lon
Diatrict 4
Owe Engmom
Diftrict 5
WASHINGTON COUNTY
4:30 P..M. WORRSHOPWITHLOWERST./CROIXMANAGEHENT COMMISSION
. .. , .. .-..
...,,, , ,. .. ....,. .....,. '.,-.. . ..-. - .
DISCUSS RECOMMENDATIONS FOR AMENDMENTS TO..EXISTING
ST . CROIX RIVER WATER<SURFACE..RULES
1.
7:00
ROLL CALL
2.
CONSENT CALENDAR
3.
7:00
CENTRAL SERVICES DEPARTMENT - R. SLIVIK, DIRECTOR
REPORT ON JUNE 20, 1994 COUNTY AUCTION
4.
7:05
AUDITOR-TREASURER'S DEPARTMENT - R. STAFFORD, AUDITOR-TREASURER
SET PUBLIC HEARING ON PETITION FOR DETACHMENT AND ANNEXATION
5.
7:10
GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR
DRAFT CONCEPT PAPER ON FUTURE ROLE OF COUNTY
GOVERNMENT WITHIN THE SEVEN-COUNTY METROPOLITAN AREA
6.
7:20
DISCUSSION FROM THE AUDIENCE
VlSTTORS MA Y SHARE 1HEIR CONCE1lNS WTTH mE COUmY BOARD OF COMM/SS/ONERS ON ANY FU:M NUT ON mE AGENDA. mE CHAJR WlIL DIRECT
71IE COUmY ADMIN1S11fATOR TO PREPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NUT TO BE REPE1T110US OF PREVIOUS SPEAKERS
AND TO LIMO' YOUR ADDRESS TO FIVE MINUIES.
7.
COMMISSIONER REPORTS - COMMENTS - QUESTIONS
7HJ3 PERIOD OF TIME SHAlL BE USED BY mE COMM/SS/ONERS TO REPOIrT TO mE FUlL BOARD ON COMMTITEE AC11VT17ES. MAKE COMMENr.> ON
MAnERS OF lNTF:REST AND INFORMATION. OR IlAJSE QUE3110NS TO mE STAFF. 7HJ3 ACTlON IS NUT IN1ENDED TO RESULT IN SUBSTANI1VE
BOARD ACTlON DURING 7HJ3 TIME. ANY AC110N NECESSARY BECAUSE OF DISCUSSION WlIL BE SCHEDULED FOR A FUTURE BOARD MEETING.
8.
BOARD CORRESPONDENCE
9.
7:40
ADJOURN
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MEETING NOTICES
ate
Committee
Tille
Location
July 6
July 6
Plat Commission
Met. Council Chairman's Advisory
9:30 a.m.
7:30 p.m.
H.E.L.M. Meeting Room
230 E. 5th St. - Mears Park Centre
1/10" need amst41lCe tbu 1(1 disability or ltrnglUlge barrier. please call 43()..6(J()3 (7DD 439-3220)
AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
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S~ij~~Wal~err PllJl~~ij<c li~rralfll
~~3 fNI@rrth ~@llJIrrth Strreet
s~mwll~srr t MN ss(O)a~
Board of Trustees
Minutes
June 14, 1994
Members: Childs, Engebretson, *Freeman, *Gorski, *Kalinoff, Maybanks,
*Nelson, Ruch, Welshons. Director: Bertalmio.
* Absent
Note: This is a special meeting called because there was not a quorum to carry
out the business scheduled for the June 7, 1994 meeting.
1. Call to order: .
There being a quorum present the meeting was called to order at 6:36 PM
by President Engebretson.Director introduced Sara Swenson, summer
intern as Children's Librarian.
Director passed out some information about Internet and a short discussion
of the possibilities ensued.
Director passed out some information about role of Public Libraries in
serving communities and a brief discussion ensued with particular interest
about how this should affect collection development.
2. Adoption of the agenda:
Absent any action to change mailed agenda accepted.
3. Communications - None.
Public Commentary - None.
4. Consent Calendar: Adoption of Minutes
Payment of Bills
Committee Reports
Monthly Activity Reports
Director and other Staff Reports
Presidents Report
Moved to adopt the consent calendar, including payment of bills in the
amount of $14,764.89. Seconded. Passed unanimously
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5. Reports:
W.W.I Poster Collection - Noted that letters have been sent soliciting interest
in our collection of W.W.I posters.
Board Education Task Force - Handouts provided by the Committee.
Collection Development - Plans for three user focus groups this summer and
a survey this fall.
City Comprehensive Plan Implication - SPL would be adversely affected by
growth near to, but not within city; increased demands but no increased
funding.
Budget - There are more capital needs than budget funds.LightingADA
requirementsProposed printers on CD-ROM; should we recover costs?
6. Old Business:
A. Union Settlement; Document A - Motion for Board Approval. Seconded.
Passed unanimously. This is retroactive to January 1, 1994 and includes
a 2.5% increase for 1994 and a 2.5% increase for 1995.
B. Family Medical Leave Policy; Document B - Asked city for clarification of
items D. and I.
C 1995 Budget Objectives - Discussed new activity proposals:Double-
staffing at reference deskCollection developmentCommunity bulletin
boardWriting workshop
D. Other - None.
6. New Business:
A. Exempt Employees Salary Settlement; Document C - Motion to accept
the proposal (see attached) with the added item of setting the Historian
Pay Rate at $12.52 per hour. Seconded. Passed unanimously. These
increases are retroactive to January 1, 1994, with the exception of
Reference and Circulation Substitutes. [It does not address 1995.]
B. Director's Evaluation - Engebretson will set up meeting with Freeman
and Childs. Childs will assemble 1993 evaluation.
C. Policy Review - S1. Croix Valley Collection; Documents D and E (Tony
Greiner in attendance) - Suggestion that since we do not intend to cover
the whole Valley or much of Washington County, the language might be
changed to reflect an emphasis on Stillwater itself. Board noted with
regrets that Greiner will likely be moving to Portland, Oregon, with his
wife.
D. 1995 Schedule of Public Hours - Discussed, but consensus was to not
make any changes.
E. Other - None.
7. Adjournment:
Agenda items being completed and no other business being before the
Board President Engebretson adjourned the meeting at 8:05 PM.
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DOCUMENT C
Board Meeting 6/7/94
Suggested 1994 Pay Rates for Exempt Employees
Director
Annual SalarY $51,865 (an increase of 2.5% over 1993 salary of $50,600)
Circulation Substitutes
$10.43/hour
(1993 rate is $10.18/hr)
Reference Substitutes
. $12.52/hr
(1993 rate is $12.21/hr)
Children's Services Intern
$12.52/hr
(current rate is $12.21/hr)
If the Board decides to accept these recommendations, it must then decide
which of these wage increases will be retroactive to January 1, 1994.