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HomeMy WebLinkAbout1994-07-05 CC Packet AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 94-23 July 5, 1994 e REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. 1993 Financial Report - Chuck Thell, McGladrey & Pullen STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION e ROLL CALL APPROV AL OF MINUTES - June 21, 1994 - Regular Meeting PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Solid Waste Advisory Committee - Tim Schmolke 2. Stillwater Ward Network - Mary Schulte 3. Abbott Paint Company - Sue Jacoby 4. St. Croix Preservation Company PUBLIC HEARINGS 1. Case No. SUB/94-18. This is the day and time for the continuation of the public hearing to consider a preliminary plat approval for a subdivision of a 3.46 acre parcel of property into 3 lots of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located south and east of Green Twig Way in the RA, Single Family Residential District. Janet and Richard Kutz, applicants. Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and notices mailed to affected property owners. 1- 2. Case No. SUB/94-29. This is the day and time for the public hearing to consider a preliminary plat approval for a minor subdivision of Lots 1, 4 and 5, Staples and May Addition (22,500 sq. ft.), into two lots of 11,250 sq. ft. The property is located at N. Everett Street in the RB, Two Family Residential District. William Conley, applicant. Notice of the hearing was placed in the Stillwater Gazette on June 24, 1994, and notices mailed to affected property owners. " ;, TIMOTHY J. BELL CAPTAIN At DONALD L. BEBERG CHIEF OF POLICE THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M 0 RAN DUM TO: MAYOR HOOLEY AND THE CITY COUNCIL PROM: D.L. BEBERG, CHIEF OF POLICE DATE: JULY 5, 1994 RE: COUNCIL MEETING AGENDA ITEMS 1~ WE WERE ALLOCATED $5,455.00 IN CAPITOL OUTLAY IN THE 1994 e BUDGET TO PURCHASE 2 NEW RADAR UNITS. PERMISSION TO PURCHASE 2 RADAR UNITS RADAR UNITS WE HAVE ARE MADE BY TillS 2 UNITS AT $2,505.00 EACII = SALES TAX TOTAL COST MINUS 2 TRADE-INS TOTAL MONIES SPENT AT THIS TIME I AM REQUESTING FROM MPH INDUSTRIES. ALL OF THE MANUFACTURER $5,010.00 32 5 . 6' 5 $5,335.65 400.00 $4,935.65 THE 2 UNITS WE ARE TRADING IN, ARE TOO LARGE AND WILL NOT FIT IN THE 1994 SQUAD CARS DUE TO THE DUAL AIR BAGS. IF IT IS POSSIBLE, I ASK THAT THE $400.00 TRADE-IN MONEY BE KEPT IN THE BUDGET AS I MAY NEED IT FOR THE "HIGH SPEED" EQUIPMENT TO AUGMENT THE NEW COMPUTERIZED RECORD SYSTEM. I STILL DO NOT HAVE THE FINAL COST ON THE NEW SYSTEM DUE TO THE PERSON I DEAL WITH ON THE COUNTY LEVEL BEING ON VACATION. ~ I AM REQUESTING ADDITIONAL OFFICE HELP. WE CURRENTLY HAVE 1 FULL-TIME OFFICE PERSON AND 1 PART-TIME OFFICE PERSON THAT WORKS 13.5 HOURS PER WEEK. WE SUPPLEMENT THOSE WITH PART-TIME POLICE OFFICERS 3 DAYS A WEEK (5 HRS PER DAY) WHEN THEY ARE AVAILABLE. WE HAVE TO CUT BACK ON THE NUMBER OF HOURS THE PART-TIME OFFICERS WORK DUE TO THE "14 HOUR PER WEEK" RULE FOR NON-UNION PERSONNEL WORKING IN A UNION SIIOP. '. I OUR NUMBER OF POLICE CALLS ARE ABOUT THRSAME AS LAST YEAR BUT THERE ARE MORE PHONE CALLS, THERE IS MORE CORRESPONDENCE THAT HAS TO BE ANSWERED, THERE ARE MORE PROSECUTION CASE REPORTS THAT HAVE TO BE PUT TOGETHER AND SENT TO THE CITY AND COUNTY ATTORNEYS OFFICES, THERE IS MORE DISPATCHING, THERE ARE MORE PEOPLE THAT STOP AT THE "WINDOW" FOR VARIOUS ITEMS AND INFORMATION. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 e e e > .. I AM PROPOSING THE FOLLOWING ELIMINATE THE CURRENT 13.5 HOURS PER WEEK PART-TIME CLERK/TYPIST POSITION AND REPLACE IT WITH 2, TWENTY HOUR PER WEEK SECRETARIAL POSITIONS (A "JOB SHARE" SO TO SPEAK WITH 2 PERSONS INSTEAD OF 1 FULL-TIME EMPLOYEE). THIS WOULD MEAN PROMOTING THE CURRENT 13.5 HOUR PER WEEK PERSON, WHO HAS WORKED 3+ YEARS IN THE OFFICE, TO 20 HOURS PER WEEK AND HIRING 1 ADDITIONAL PERSON FOR THE OTHER 20 HOURS. THE COST, WITH BENEFITS, FOR THE 6 REMAINING MONTHS OF 1994 FOR THE ABOVE MENTIONED 2 PEOPLE WOULD BE $18,500.00. THERE IS A BALANCE OF $6,'278.00 IN THE BUDGET IN PART-TIME OFFICE HELP FOR THE REMAINDER OF THE YEAR WHICH L~AVES AN ADDITIONAL $12,222.00 NEEDED FOR THE 2 POSITIONS. THANKS TO OUR FINANCE DIRECTOR GOING THRU THE BUDGET WITH ME, WE CAME UP WITH $12,225.00 IN REDUCTION~ AND CUTS THAT I CAN MAKE IN THE POLICE BUDGET. DIANE AND I ARE CONFIDENT WE WILL BE OK BUDGET WISE FOR THE BALANCE OF 1994, BUT IT WILL MEAN SACRIFICES THIS YEAR AND POSTPONEMENTS TO 1995 AND BUDGET MONEY I WILL HAVE TO RECOVER IN THE 1995 POLICE BUDGET. 94-25 -- TENTATIVE SHOOTING SCHEDULE STILLWATER AND ENVIRONS July 11 Monday Dexter's House Bourdagh House July 12 Tuesday July 13 Wednesday July 14 Thursday July 15 Friday July 16 Saturday July 18 Monday Dexter's House Bourdagh House July 19 Tuesday July 20 Wednesday July 21 Thursday July 22 Friday July 23 Saturday July 25 Monday Dexter's House Bourdagh House July 26 Tuesday July 27 Wednesday e July 28 Thursday Erik's House Dahlke House July 29 Friday Dahlke House July 30 Saturday Erik's House Milston House August 1 Monday Dexter's House Bourdagh House August 2 Tuesday Bourdagh House August 3 Wednesday Erik's House Dahlke House August 4 Thursday Erik's House Milston House August 5 Friday To be determined August 6 Saturday Baseball Field Afton Town Park August 8 Monday School Washington School August 9 Tuesday Market Marine General Store August 10 Wednesday Market Marine General Store August 11 Thursday Bus Station Old Post Office August 12 Friday Bus Station Old Post Office August 13 Saturday To be determined August 15 Monday To be determined August 16 Tuesday Marina Stillwater Yacht Club August 17 Wednesday Marina Stillwater Yacht Club I. August 18 Thursday River Boom Island Wayside August,19 Friday River Boom Island Wayside I e e :s'~ STAFF REQUEST ITEM DEPARTMENT PAR J<..s MEETING DATE '7-)- :JS/' " DESCRIPTION OF REQUEST (Briefly outline what the request is): l<~rl.J~.:!.> f To H/R~ r:M. W//SCA/ A')~) ChlP;S T(,)LJJ'1e~ I ID,erAeR- r fbR. PA-P- -f -rim., /Je.l/J In 7J. -<! A-.e t~, fJep f 0 A -r 7/'; k-l" 0-1' 4!v 0 J./-X. ...5"7LJI2.""-.1 ,; ;J / / .-rt, /7''7Y 11..A, ..; e Jvly \ FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) I3vJqef~j; /Je unJ€'< LMR-f 71~'" SA~k?5 .., , ADDITIONAL INFOR}ffiTION ATTACHED: NO ~ YES ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLEIL~ A MINIMln1 OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: ~ ;:;#~ DATE: ;; - 6J9'- '7'y e e 5f( ST~FF REQUEST ITEM DEPRRTMENT ______~~~~___________________ ME~TING DRTE July 5, 1994 --------------- DESCRIPTION OF REQUEST (Briefly outline what the request is) Recuest permission to send five new Firefighters to Firefighter 1 & 2 --------------------------------------------------------------------- class which will start on July 7, 1994. --------------------------------------------------------------------- ------------------------------------~-------------------------------- FINRNCIAL IMPRCT (Briefly outline associated with this request and needed to fund the request) the costs, if any, that are the proposed source of the funds Cost is $405.00 per man for a total of $2025.00. No money in our budget. ~DDITIONAL INFORMATION ATTACHED YES NO X SUBMITTED DATE k.~_2::.~.:_1.:L__ ~LL COUNCIL REQUEST MINIMUM OF FIVE CQUNCI,L MEETING ~YEI BE SUBMITTED TO THE CITY CLERK ~ O~y, PRIOR TO THE NEXT REGULARLY SCHEDULED PLACED IN THE COUNCIL MATERIAL PACKET. - e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Compensation Increase for Code Enforcement Officer DATE: June 29, 1994 Accompanying this memo is a memo I received from Leo Miller regarding a request for a pay increase. I support Leo's request. I believe that he has performed very well and the salary he is requesting is commensurate with his duties and responsibilities (and performance). Therefore, I would recommend that Leo's salary be increased to $12.50 per hour effective July 1, 1994. .. ,~ -1-4 .... ,J .. ... .. A DONALD L. BEBERG ., CHIEF OF POLICE TIMOTHY J. BELL CAPTAIN THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT JULY 1, 1994 TO: DONALD BEBERG FROM: LEO HILLER REF: CODE ENFORCEMENT PROGRESS REPORT DEAR DON, AS REQUESTED, I Al1 FORWARDING THE FOLLOWING REPORT TO YOUR ATTEHTION. THE FOLLOWING INFORMATION IS BASED ON THE FIRST SIX MONTHS OF CODE ENFORCEHENT ACTIVITIES WITHIN THE CITY. SPECIFICALLY FROM APRIL 1, 1994 TO JULY 1, 1994. TYPE OF VIOLATION . ND"MBER OF VIOLATIONS STATUS: CLEARED PENDING ABANDONED VEHICLES 34 23 11 (JUNK CARS) NUISANCE COHPLAINTS MESSY YARDS 24 20 4 (TRASH, SCRAP LUMBER, OLD TIRES, AUTO PARTS, OTHER TYPES OF DEBRIS) CONSTRuCTION DEBRIS ') 2 0 ... CLEAR CORNER VIOLATIONS 4 4 0 FIREWOOD STORAGE ') 2 0 ... e TRASH BIN STORAGE 1 1 0 SAFETY HAZARD 1 1 0 212 North Fourth Street, Stillwater, Minnesola 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 e e ~ 1111..... v / Ii j.,;~ rlriJ/)f~' . J n.) ~Z~.~; ,,7 ::~.c' ,::':,;, ~ t '" //:')~ /,)',.,;::..,;_..... . -.. ~. .'. ,; ~ , REGULAR MEETING STILL WATER CITY COUNCIL MINUTES June 21, 1994 . :\.., 7:00 p.m. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell City Engineer Eckles Consulting Engineer Peters City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Leslie Wardell, Teri Poutre, Tim Schmolke, Todd Weiss, John Daly, Gerald Fontaine, Steve Fiterman APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the minutes of the Regular and Recessed Meetings of June 7, 1994 and the Special Meeting of June 14, 1994. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Leslie Wardell. DARE Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to support the D.A.R.E. officer's request to allow Teri Poutre to solicit funds for the D.A.R.E. program. All in favor. 2. Update: Movie Unit Production Manager for "The Cure" and Approval of Agreement with Island World Productions. Inc. Motion by Councilmember Kimble, seconded by Councilmember Zoller to adopt the appropriate resolution approving the agreement with Island World Productions, Inc., for use of the Hooley's Supermarket Store from June 15 through August 15, 1994. (Resolution No. 94-148) e Stillwater City Council Minutes Regular Meeting June 21, 1994 Request bv Tower Asphalt Motion by Councilmember Zoller, seconded by Councilmember Kimble to extend the completion date of the West Wing Junior High Parking Lot to July 8, 1994. All in favor. Request to install hydraulics Motion by Councilmember Zoller, seconded by Councilmember Bodlovick to authorize the City Engineer to install central hydraulic systems on the City's street sweepers. All in favor. Consulting Engineer Peters updated Council on the County Road 5 project. (Council recessed for fiye minutes.) PETITIONS INDIVIDUALS, DELEGATIONS & COMMENDATIONS (Continued) 1. Judy Gulden - Stillwater Comprehensive Plan Judy Gulden, 218 North Martha, commended the Planning Commission and the Planning Department for their work on the comprehensive plan. UNFINISHED BUSINESS 1. TIF /94-1, Review and approval of Development Agreement for TIF Assistance for development of strip commercial center at County Road 5 and West Orleans, Dick Zimmerman, applicant. Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution approving TIF assistance for the Zimmerman project at ,1 00 percent for 7 1/2 years. (Resolution No. 94-149) Ayes - Councilmembers Cummings, Kimble, Zoller, and Mayor Hooley Nays - Councilmember Bodlovick 2. Response to request by Jay Roettger. Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to deny the request by Jay Roettger to fill the wetland along County Road 5. All in favor. 3. Update on Highlands of Stillwater drainage issues. e 3 e Stillwater City Council Minutes Regular Meeting June 21, 1994 Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None First Reading of a Fence Ordinance. Motion by Councilmember Cummings, seconded by Councilmember Kimble to have a first reading by title of an ordinance requiring fence permits. All in favor. Resolution: Receiving report and ordering preparation of plans and specifications for Myrtlewood, L.I. 304. Consulting Engineer Peters described the Myrtlewood project. Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to adopt the appropriate resolution receiving the report, ordering the improvements and ordering preparation of plans and specifications for Myrtlewood, L.I. 304. (Resolution No. 94-153) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None NEW BUSINESS 1. Resolution: Approval of 1994 Labor Agreement with Police Local 320. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution approving the 1994 Labor Agreement with Police Local 320. (Resolution No. 94-154) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None 2. Resolution: Approving plans and specifications and ordering advertisement for bids for 1994 Street Proiects: Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution approving the plans and specifications and ordering advertisement for bids for 1994 Street Projects: L.I. 296 Northland Avenue, L.I. 297 William Street, L.I. 298 Sherburne Street, L.I. 299 South 6th Street, and L.I. 300 Mulberry Street. (Resolution No. 94-155) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None e 5 e Stillwater City Council Minutes Regular Meeting June 21, 1994 3. Approval: Banner and Permit to Consume. St. Mary's Catholic Church Wild Rice Festival. COMMUNICA TIONS/REQUESTS 1. INCST AR - Request for no parking on areas of Northwestern Avenue and entrance signage. Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution directing the Police Chief to comply with the request by INCST AR for "No Parking" signs on Northwestern Avenue. (Resolution No. 94-157) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Nays - None 2. U.S. Environmental Protection Agency - Request for information regarding Junker Sanitary Landfill. Motion by Councilmember Kimble, seconded by C,ouncilmember Bodlovick to direct City staff to do whatever is necessary to comply with the Environmental Protection Agency's request for information. All in favor. 3. United Way Kick-Off Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct staff to contact the United Way to determine a donation in-kind in lieu of a cash donation for the campaign kick-off. All in favor. 4. Request to send investigators to attend a three-day seminar. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the request by the Police Chief to send two investigators to a 3-day seminar at a cost not to exceed $1,000. All in favor. STAFF REPORTS (Continued) City Coordinator - Motion by Councilmember Cummings, seconded by Councilmember Kimble to direct the City Coordinator to contact the Human Rights Commission and request they direct their efforts to the existing county programs. All in favor. e 7 e e $J? \ MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Charter Commission Vacancies DATE: June 29, 1994 It has come to my attention that the terms of office for three (3) members of the Charter Commission expired on May 1, 1994 and that no action has been taken by the Charter Commission to have the members be reappointed or to have other qualified persons appointed to the Charter Commission. Minnesota Statute 410.05 states in part: "Upon the expiration of each term, the chief judge shall appoint new commission members. If the chief judge fails to appoint new commission members within 30 days then thereafter the governing body of the city shall, appoint new commission members, unless within the 30 day period the chief judge indicates in writing to the governing body an intention to appoint new members, in which case the chief judge shall ha ve an additional 60 days within which to make the appointment. II It is my understanding that the chief judge has not made any appointments to fill the expired terms, and according to the City Attorney, the City Council now has the authority to make the appointments. The members whose terms have expired are John Tunheim, Laurie Maher, and Richard Slivik, Jr. It has also come to my attention that another member, Scott Keller, is no longer a resident of Stillwater and will need to vacate his membership. Therefore, the Council may want to discuss procedures for filling the vacancies. The City Attorney and I can discuss this with you further at the meeting Tuesday. ---. 7!.~ ~~r ~ e Dear Mayor and Councll Members: On behalf of the Charter Commlssion I would request that the three members whose terms have explred be t'eapPolnted. They have all been excellent members and their experience would serve the Clty well for the next four years. The three members are: John Tunheim Laurie Maher Richard Slivik At our last meeting we discussed future projects for the Charter Commission and it was the consensus of the group that a meeting with the City Council to discuss possible future pro- jects should be the first step. Therefore please consider this as our request for a joint meeting. Scott Keller -Chairman e e e e "" MONTH 7/5"/9lj khAt} ~ TIMELINE TASK JULY "94 AUGUST ISEPT. OCTOBER NOVEMBER a. Plan the ward mtgs. (inc 1. time & place. b. Promote the meet ings and prepare materials. c. Possibly begin ward mtgs. by end of month. d. Gather information and begin planning vision workshop. a. Continue ward mtgs. b. Compile results c. Plan vision workshop a. Prepare copies of Ward feedback from all neighborhood mtgs. b. Promote community vision workshop. c. Develop materials and do final planning for vision WOrkshop. a. Hold vision workshop b. Assign Compo Plan Working Com. to incorporate vision. goals. & feedback into preferred plan. ... e e e ~. DECEMBER JANUARY "95 FEBRUARY MARCH a. Document and di ssem i nate information from committees. a. Commi ttee meet ings on different aspects of the plan; address key issues and concerns. b. Integrate information from all committees. a. Develop final reportl presentat ion. b. Make recommendat ion to the Counci 1 ..'":"......... '.,' .' ..'..' ...., -:: , '< e e . PUBLIC RESOURCE . GROUp, INC. . Marketing, Development & Finance Specialists MEMORANDUM TO: Honorable Mayor Charles M. Hooley Stillwater City Council FROM: Patrick W. Pelstring, Chief Executive Officer Leonard P. Kirscht, President DATE: July 5, 1994 SUBJECT: Lumber Exchange Hotel Over the past several weeks our company, Public Resource Group, Inc. (pRG), has had the opportunity to become involved with structuring a financial package for the Lumber Exchange facility in downtown Stillwater. This project involves the renovation of the Lumber Exchange Building to accommodate a historical lodging and conference facility. Mr. Chuck Dougherty, Mr. Duane Hubbs, and Mr, John Berglund, the proposed developers of the Lumber Exchange Hotel renovation project, all have experience in this industry as current owners of local bed and breakfast facilities. The Lumber Exchange Hotel project located on the St. Croix River in Downtown Stillwater is an attractive historical renovation project for the community and it is our understanding that the City Council has deemed the hotel project the highest and best use of this property. This project consists of acquisition of the Lumber Exchange Building and renovation of the facility to provide high quality lodging, conference, restaurant, and lounge accommodations. The renovation is to be completed in accordance with the historical renovation requirements. Based on our meeting with Steve Russell and Ann Pung- Terwedo, City Staff, we have identified a package that would appear to provide the necessary "incentives" to assist this project in becoming a reality. While there will undoubtedly be several issues that will need be resolved, this structure shall give the basis to proceed with a viable project. THE PROJECT The project is located at 127 Water Street, Stillwater, Minnesota, the location of the 1890 historic 3-story Lumbermen's Exchange Building. The project proposal consists of renovation of the existing Lumber Exchange Building with the first floor containing the lobby, restaurant, 4205 Lancaster Lane North. Suite 1100 . Minneapolis, Minnesota 55441 . (612) 550-7979 . (612) 550-9221 Fax '.. .' :-:-~ '," " '.',,:... e e I. and bar with patio dining facing the river. The second and third will accommodate 16-two room suites, all with bedrooms, living room with sofa sleeper, two televisions, double whirlpool bath, and gas fireplace. The addition of 32 suites on two floors above the proposed convention and conference center will result in a total of 48 suites. The, project will be presented in greater detail indicating the project budget and proforma, proposed project financing, preliminary architectural drawings, market factors and comparable. PROJECT FINANCING We are proposing to fund the project through a combination of Bank, SBA, State of Minnesota, and equity sources of financing, including Tax Increment Financing. Because the facility has been appraised at a value far higher than the mutually agreed purchase price of $635,000, we have increased the "overall" acquisition to $1,150,000. As a result of this increase, we would propose to utilize the difference between these costs, $515,000 as a unsecured loan with no scheduled payback, forgivable at the time of closing in consideration of renovation consistent with community goals, enhancement of the local tax base, and job creation. From a lender's standpoint, this serves as additional equity and helps to leverage the necessary debt financing. With this in mind, the overall Uses and Sources of financing are as follows: USES OF FUNDS Acquisition Renovation Soft Costs/Contingency $1,150,000 2,800,000 250.000 $4,200,000 TOTAL USES OF FUNDS SOURCES OF FUNDS Bank (ARM, 20 years, 1st) SBA 504 (7.5%, 20 years, 2nd) State of MN - Economic Recovery Grant (6%, 20 years, 3rd) Tourism Loan Program (6%, 20 years, 3rd) $1,985,000 1,000,000 250,000 50,000 Equity City Forgivable Loan * City Tax Increment Financing (remove existing leasehold) Developer - Pay-go TIF 515,000 150,000 250.000 $4,200,000 TOTAL SOURCES OF FUNDS 't.w, .."'. f" "" . '~ e .e I Ie '. DEBT SERVICE Bank (Avg. 10%) SBA 504 ERG TLP $19,155 8,055 1,790 360 TOTAL MONTHLY $29,360 $352,320 TOTAL ANNUAL * City Up-front TIF is requested based on availability It should be noted that the repayment from the State Economic Recovery Grant can be retained by the city to capitalize a Revolving Loan Fund for other development projects. Based on minimum retention of $100,000 of principal plus interest, the City should net over $230,000 over the next 11 years. A copy of the Step 1 application which needs to be submitted by the City is attached. MARKET The developers of this project currently operate bed and breakfast facilities in the Stillwater area. As a result, they are very knowledgeable of the tourism and lodging market and industry of the Stillwater area. Based on the volume of potential occupants each must "turn away" due to full occupancy of their bed and breakfast's, they can currently provide the necessary tenants to the Lumber Exchange project to meet the cash flow needs to service the proposed debt. As evidenced in the attached proforma financial information, the Lumber Exchange Hotel will require an annual occupancy . of only 30% to generate the cash flow necessary to make this project successful. SUMMARY We have structured this project with the maximum benefit with the least exposure for the partnership, the lenders, and the community. Between the new property taxes and the creation of a minimum of 50 new jobs in the community, this project should result in a "win" situation for all parties that are involved. While final approval is subject to review by the lending agencies, we feel that this structure, as outlined, is an attractive project that complies with eligibility requirements. We look forward to meeting with you to discuss this project in greater detail and beginning the preliminary applications necessary to begin securing the financing as outlined herein. e e e J , , Business and Community Development Application Part I Applicant Information Section I (for state use only) Section II: See instructions for completion on the reverse side of this fonn. Applicmc City of Stillwater Onbeh~fot Lumber Exchange Hotel/Partnership Communities served: Still wa t er Region: 11 County: Washington Leg.: ~ Cong.:~ Init Fund: Section III Contact Person Name: TItle: Address: City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Pbone#:~ 439_6121 Fax#: L-J_- lA '. Business and Community Development Application Part I '.' ,.-..... ..~.::~~::~~:~:~::~;:.: .:" e Community Needs Statement Name of Community/Applicant THE LUMBER EXCHANGE HOTEL A Victorian Hotel and Conference Center The 1890 historic three story Lumberman's Exchange Building at 127 Water Street, Stillwater, Minnesota (8,000 square feet plus per floor); and adjoining one story former Hooley's Supermarket (15,000 plus square feet) and parking lot directly to the north. All properties front Lowell Park and the scenic St. Croix Riverway. The Lumber Exchange Hotel project consists of the restoration of the historic building(s) creating 48 suites, a convention and conference center to meet the existing demand and create _ greater opportunity to the tourism activities of the community and region. Historic Hotel Site I: .:' :::. :..... I .".. As the previous location for the Lumber Exchange and a now missing railroad depot, the appropriate development of this site is considered by restorationists to be the key to continued preservation and growth. Located at the center of a Nationally Registered historical business district with the St. Croix River and Lowell Park a neighbor to the east, the City gazebo at the north and the historical lift bridge to the south, this site is the central focus of activity in Stillwater and surrounding communities. ...',' . '.' ."; .: .. .' .'~. . ", ~ ,''', ... The proposed project has consistently been selected by both city planners and previous consultants as the best site for a hotel/conference center in the Stillwater area. The recently approved restoration and expansion of the levee wall and Lowell Park with enhanced parking and pedestrian walkways dramatically improves the value of this excellent site. e (Allach additional sheets ifnecessary) 2A " e The Community The City of Stillwater has a population of 13,882 based on 1990 Census data. The community has excellent transportation linkages including U.S. Highway 12, State Highway #5, #36, #95, and is located 8 miles from Interstate 94. There is currently only one hotel in the community offering approximately 20 rooms. In addition, the community has 2 motels with a total of III rooms available. Stillwater has attracted approximately 8 bed and breakfast establishments in the recent past. Tourism To accommodate the tourists, Stillwater's hospitality trade had developed into a unique blend of individually owned and operated restaurants, bars, bed and breakfast inns, and one small hotel in the historical downtown. This lack of national chain look-alike adds to the influx of people seeking that special place to spend their time and money. An excellent assortment of tourist related business cater to the Twin Cities and regional markets with upscale shops, antiques, boutiques, restaurants, bars, paddleboats, trains, golf courses, and a mirage of other entertainments. e Current excess demand for available occupancy of 30% on Thursday, 60% on Fridays, 90% on Saturdays, and 25 % on Sundays represents a total average rate of 38 % from current overflows alone. Proiect Financing The project will be funded through a combination of equity/Tax Increment Financing, a city forgivable loan, bank and SBA 504 financing, and requested assistance through the Department of Trade and Economic Development Economic Recovery Grant and tourism loan programs. Funding though the ERG program is requested in the amount of $250,000; the Tourism Loan Program, $50,000. The applicants are currently engaged in bed and breakfast inns, hotels, and related tourism related business which qualifies this project as an eligible application for the Tourism Loan Program. e .... ." -.:-: :... ..~ ~ ::~..:::=~.~! ::';~~::::: :~~f e .... . .. .. e '..:-~: .:-- :. . ....... ..~. ....."'. .~ ;:: ..::~:.:::.!....: .'; e " Business and Community Development Application Part I Project Purpose Name of Community/Applicant Project # 1: LUMBER EXCHANGE HOTEL - STILL WATER, MN A Victorian Hotel and Conference Center The 1890 historic three story Lumberman's Exchange Building located at 127 Water Street, Stillwater, Minnesota (8,000 square feet plus per floor); and adjoining one story former Hooley's Supermarket (15,000 plus square feet) and parking lot directly to the north. All properties front Lowell Park and the scenic St. Croix riverway. The Lumber Exchange Hotel project consists of the restoration of the historic building(s) creating 48 suites, a convention and conference center to meet the existing demand and create greater opportunity to the tourism activities of the community and region. The project will be funded through a combination of equity/Tax Increment Financing, a city forgivable loan, bank and SBA 504 financing, and requested assistance through the Department of Trade and Economic Development Economic R~overy Grant and tourism loan programs. Funding though the ERG program is requested in the amount of $250,000; the Tourism Loan Program, $50,000. The applicants are currently engaged in bed and breakfast inns, hotels, and related tourism related business which qualifies this project as an eligible application for the Tourism Loan Program. A quality new hotel in Stillwater will reach a break even point very rapidly based solely upon current excess demand in each of the market segments. (Anticipated occupancy and revenue rates should reach the 30% rate within the first 90 days of operation.) Proper management of the operation and professional marketing to all available segments will lead to occupancy and revenue rates in the 50% column before the end of the first year. Projected occupancy rates should reach 58% to 60% by the end of the second year and exceed 65 % by year three. 3A e e e HISTORIC INN AND MEETING CENTER [(I Illl water street elevation HOOLEY'S SUPERWRKET SITE LUJdBERWAN'S EXCHANGE BUILDING project image o 10 110 Icale ~ 110 J proposal by: ST. CROIX PRESERVATION COMPANY e e e lIISTOIUC INN AND MEETING. CENTER - UOTU ~HTMY ~~:.~-_., -.-'-IM...... ...... HOOLEY'S SUPERMARKET SITE proposed materials: LUMDERMAN'S EXCHANGE DUILDING ::lculc o 10 20 'L-J 60 I proposal by: ST. CROIX PRESERVATION COMPANY e e e : 'lllSTORIC INN AND MEETING CENTER elevation from river LUMIIEHMAN'S ':XCIIANG': UUlLDlNG 1I00L':Y'S SUPEIU.fARK':T SIT': project image o 10 20 acule ~ 60 I proposal by: ST. CROIX PRESERVATION COMPANY -.-----. e HISTORIC INN AND MEETING CENTER "...._.~_. ..... ~---~;.'_.._.. .. --~-~-.:..;.....;.'- .~.:...xz:L1 rn.yrlle street elevation HOOLEY'S SUPERMARKET SITE project image o 10 20 ~cale ~ 60 I e e, .- lUlllU -B JR II/ chestnut street elevation LUMBERMAN'S EXCHANGE BUILDING proposal by: ST. CROIX PRESERVATION COMPANY IIISTOIHC INN AND MEETING CENTER e CJ'J'Y PAHK TT-,m-rr-I-,-rlllT r PUOLlC PAHKING J1J1U_ULLl LlJJJJ1l1 SlJPEH AMEHlCA STATION ~ ~ ~ p:: ~ C/) ~ ~ ~ p:: >-. ~ e CITY PARK rTmT PUULIC PARKING lWJJ1Ul1JJlUUW1UJJ ..................... ........ i i: -- ~y .Ii -=0- ,~ ! (- ~+-- iii . WATER STHEET R~TAIL BLOCK site plan: proposul by: ST. CHOIX PHESEHYATION COMPANY scale o 1020 ~ fiO "1 t-~ - .- CITY PARK JTTTT PUBLIC PARKING l1lli smr PUBLIC E-< PARKING ~0tHt ~ ::> z E-< C/) ~ ::r: u RETAIL BLOCK t- ILl ILl ~ t- lI) ~ t- ~ r ::a ~~~~:-= e e nnnmn . low.hl ruu... y~ ......, ...... ~y l-m-uv~ :: i! n :: II ~ n " II h " :: .....U.. .....t u n n . " h " h II .';.. ...;. ."';.. ~. .-.~.: .".". ,; ..)! ~'.-:_'.-~..: ::_-;.:::::.:.:.:.:~.:.;:_'-'.:.....:...-...-.:_-.:.'! .:. ..-....:-..; ........-..:....:.:;. .::.:. _."... 4..u,,& ~Ull'.,....&:. ..u)' ~ ..... :1 1 :: '0 '0 00 f, " C. :: 1!. (I/ _,'.." ~ J - \-.... ...., n \~, W... -gut. ru.. .....". .n.l r...... .'UI.,_ ...uc..... ...."C ....... enLry level plan reception bar reslauranl kiLo;hen lllceling cenler WATEJ~ STnEET ST. ........ A e ....., ......... ,."...,. t- ILl ILl ~ t- lI) E- ::> z E- li) ILl :x:: u c::=: ...n.uIC oS' ." CROIX PHESEHV ATION proposal by: COMPANY scale o 10 20 ~ 50 ~ e e e 11lSTOIHC INN AND MEETING CENTER .... .:-';;::.' ...,--.. -- .- ".,-.- - ,_llIe ..... ..... ..... ..... ..... ..... ..... ..... ..... II [ I [ J [ ] .........,.--.. ..... J.. ........ ,... ........ - "..,.&.a ..... ........ .-... .....,.... -- I "..... ..u. ...... ,.u. ..aN _&-:.:..=.:.... ~a..:.=..:..::a.- .".--.- - ..... ..~ ,.u. ..~ - :.a:.=::=.a= - - -.. ..... second floor plan 19 suites 5 sleeping rooms o 10 ~o s.ale ~ 6~ ~ proposal by: ST. CHOIX PHESEHVATION COMPANY ,...... e e e '. I1ISTOIUC INN AND MEETING CENTER ..... ,_u. ..... ..... ..... ..... ..... ..... ..... ..... [ ) [ ] [ ] [ ] ..... ..... ..... --.11_' s ....,Iat r__ ........ -- ........ __ ......... r_.. .a....... r_ f ..... ..... ..... ..... ..... ..... ..... ..... ..... lhird floor plan 19 suiles 5 sleeping rooms o 10 20 scule ~ flO ~ I ~ proposal by: ST. CROIX PRESERVATION COMPANY e e e e e - ~\ \o)L.~ r illwater ~ - -~ -- -- -\~ THE BIRTHPLACE OF MINNESOTA J June 29, 1994 Mr. James Junker Junker Sanitation Inc. 1570 Amundson Lane Stillwater, MN 55082 Dear Jim: Enclosed is a copy of a report form that the Solid Waste Advisory Committee is asking the City to require be filled out by Junker Sanitation Inc. (on a semi-annual basis). This will be on the agenda for the meeting of Tuesday, July 5, 1994 (7:00 p.m.). Your attendance at the meeting would be appreciated to discuss the report form. Please feel free to call me if you have any questions regarding the report form. I would especially appreciate knowing: 1) if you have any objections to the report form; and 2) if you will be able to attend the meeting. Sincerely. . ~J3--( Nile L. Kriesel enclosure NLKlcg CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 - Stillwater Ward Network June 30, 1994 What Is The Stillwater Ward Network? Stillwater Ward Network is a group of concerned citizens from each of Stillwater's four Wards who want to create an effective process for broader citizen involvement in decisions concerning Stillwater's future. Fifteen individuals are willing to volunteer their time and tal ents to organize and faci 1 itate neighborhood meetings that would allow for citizen input in determining the vision, goals and future plan for the Stillwater community. Why Is Citizen Involvement Important? Ronald Canham, Extension Communi ty Development Special ist at the University of Arizona, states, "the goal of any attempt to involve local citizenry should be to achieve a better decision for the community-one which will have support and commitment over time." Vision and goals for Stillwater's futu~e must come from the people who live there. Citizens want meaningful involvement that will bring about: * publ ic decisions more responsive to local needs * a sense of pride and making a difference in one's own community. Outline of Plan for Citizen Involvement: The Stillwater Ward Network met on June 25 to discuss a plan for involving more citizens in Stillwater's comprehensive planning process. They will present their ideas and recommendations to the St i llwater City Council on' July 5. Several benefits to i nvo lvi ng citizens in ,the planning process were identified: 1. Citizen participation in visioning and goal setting promotes persona I investment in the future of one's community. 2. Building consensus about the goals helps to strenghthen the communities commitment to the final plan. I- I 3. The resources available to the planning and decision-making process dramati cally increase when you engage the collective wisdom and talents of citizens. 1808 GRAND AVENUE ST. PAUL, MN 55105-1886 (612) 698-5518 FAX (612) 698-3429 2200 4TH STREET WHITE BEAR LAKE, MN 55110 (612) 429-3316 - June 28, 1994 Attn: Stillwater Mayor and City Council Members RE: Building at 1672 South Greeley Street Dear Mr. Mayor and Council Members, The Abbott Paint and Carpet Company has recently purchased the former Horne Decorating Center at the above mention address. We would like to use our existing sign from our store in White Bear Lake on the face of the Stillwater store. We are moving from our location in White Bear Lake and will not be needing this sign any longer . The sign that we currently have is a 3 ft , lighted sign. This sign will follow the look of the signs in the Chiropractic Clinic and also the Fina Store across the street. We would appreciate being put onto the agenda for your up- coming meeting on July 5, 1994 so that we can discuss this. Larry Axdahl, the property owner, and I will plan to attend this meeting. I will be representing Abbott Paint Company at that meeting. Your immediate attention to this matter would be appreciated ;;;JrelY, .. Sue J;;;~~j Abbott Paint Reptlsentat~~e I. ~\) COMPLETE LINE OF BENJAMIN MOORE AND CORONADO PAINTS WHOLESALE & RETAIL VISA, MASTERCARD & AMERICAN EXPRESS ACCEPTED PAINT - CARPET - DRAPERIES - WALLPAPER - GLASS , MEMORANDUM \/ e TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: June 30, 1994 RE: ADDITIONAL INFORMATION FOR KUTZ SUBDIVISION - SUB/94-18 Background: The city council considered this subdivision request at their meeting of June 7, 1994 (minutes attached). At the meeting, concerns were expressed regarding the wetland area designated on the preliminary plat. As a result of the consideration, the item was continued for additional information on wetland. Tim Fredbo, Water Resource Specialist for the Washington County Soil and Water Conservation District, completed a detailed site delineation for the project area. The results ofthe survey are shown on the revised preliminary plat enclosed. The delineation was referred to Molley Shodeen, DNR Area Hydrologists, for review. A letter dated June 28, 1994, indicates the project will have no alteration below the ordinary high water mark requiring no DNR review. The wetlands delineation was also referred to Rolf Augustine, U.S. Corp of Engineers Specialist for Washington County. As described in Mr. Fredbo's letter, the Corp does not have jurisdiction regarding this matter because there is no fill or excavation in any wetland. Attached to this memo is the staff report and planning commissi9n recommendations considered by the council at their meeting of June 7, 1994. Attachments: Council staff reports dated 5-9-95 City council minutes of 6-7 -94 Planning Commission minutes of 5-9-94 Wetland Delineation, Kutz Addition by Minnesota Soil and Water Conservation District 6-20-94 DNR letter, Molley Shodeen, 6-28-94 Rick and Jan Kutz letter, 6-24-94 Tod King letter, 6-23-94 Notice of public hearing, 6-23-94 Revised preliminary plat, 6-20-94 e Street and utilities plans, 5-31-94 '. PLANNING APPLICATION REVIEW Case No. SUB/94-18 e Planning Commission Date: May 9, 1994 Project Location: South and east of Green Twig Way Zoning District: RA, Single Family Applicant's Name: Richard and Janet Kutz Type of Application: Subdivision Plan/Plat - 3 lot Project Description Subdivide 3.46 acre lot into 3 lots of 42,322,39,121 and 67,785 square feet. Discussion The site is located in the Oak Glen area east of Eagle Ridge Trail and directly south of McKusick Lake. Access to the site is provided off Eagle Ridge Trail via an old railroad right of way owned by the city. The general character of the surrounding area is large lot single family homes, natural area and ballfields. The site proposed for subdivision is heavily vegetated with trees, riparian vegetation and bushes. The topography of the site is irregular rising from a low elevation of 857.6 to 880. A wetland is located on the site as shown on the preliminary plat and described by Tim Fredbo of the Soil and Water Conservation Services (attached). The proposal is to subdivide the 3.46 acre land area into 3 lots of 42,322,39,121 and 67,785 square feet. Access to the lots is provided of a 32 foot local street, 250 feet in length and 32 feet wide. Trenching, grading and fill would be necessary to construct the public facilities. Preliminary street, utility and grading plans were submitted with the preliminary plat. To get access to lots 1 and 2, fill and grading would be necessary as well as vegetation removal to clear a pad for the residence. Besides the subdivision ordinance, the forest protection, shore land management, stormwater management ordinances apply to the development. Special conditions of approval regarding tree cutting, development siting and stormwater management are provided to ensure the project meets the ordinance requirements. The city owns fee title to outlot A, the ownership is encumbered by a private easement that was deeded to prior owners of outlot A in 1983. The easement grants the right to ingress and egress and the right to install sewer, water and other utilities on outlot A. The private easement does not obligate the city to construct a street on outlot A or to build municipal utilities thereon. e No subdivision grading plan for the private lots have been provided with the submittal. A condition of approval requires an overall grading plan as a part of final plat approval. - 'COMMUNITY DEVELOPMENT DEPARH1ENT 'CITY OF STILLWATER CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER; MN 55082 ACT! ON REQUESTED.:-', ..., :" - '."'-', ,.., ' '" FEE Appea 1 '.. .. .." - Certificate of Compliance - Condi ti ona 1 or Sped a 1 Use Permi t -Oesign Review Pennit ---- Planned Unit Development ---- Variance ---- Comprehensive Plan Amendment ---- Zoning Amendment ---- '/ ---XX..- Other S~l' ei"idon approval $250 Engineering Review Fee TOTAL FEE . ENVIRONMENTAL REVIEW EAW -EIS === No Sped al [nvi ronmental Assessment Requi red The applicant shall be responsiple for the completeness and accuracy of all forms and supporting material submitted in connection with any application. PLEASE PRINT OR TYPE [I] ADDRESS OF PROJECT Green Twig Way & Eagle Ridge Trail ( see attached legal) ASSESSOR'S PARCEL NO. 09029-2950 & 09029-310~O~ING DISTRICT, RA SFR DESCRIPTION OF PROJECT sub divide existing 3.46 acres ~ parcel into 3 single family'residential lots. ( see plan ) "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify .I will comply with the permi~ if it is granted and used." . Contract purchasers . PROPERTY OWNER ~icolaus R. & Gretchen Balogh REPRESENTATIVERichai~ W. & Janet R. Kut~ MAILING ADDRESS 7R~2 ~rAnpr MAILING ADDRESS 9~1 S HArript St. ZIP 55082 Any the r ~y~ of ,: APPLICATION DATA m LOT SIZE (Dimensions) x " TOTAL FLOOR AREA SQ. FT. see plan TOTAL LAND AREA 3.46 acres sq. ft: PROPOS~D FLOOR AREA SQ. PT. HEIGHT OF BUILDINGS: S tori es Feet BUILDING COVERAGE " SQ. PT. (Principal) , I - PAVED' IMPERVIOUS AREA SQ. fT. . , e (Accesso'ry) # OFF STREET'pARKING SPACES e Stillwater City Council Minutes Recessed Meeting June 7, 1994 Greg Ries, 1284 Benson, stated that he is unhappy with the grading and the drainage is not appropriate. Chris Fossbinder, 1292 Benson, stated that the elevation plans were not followed. Mr. Malik, 1050 Gilbert Court, also spoke about the drainage problems. Council agreed that staff should review the situation before Council takes any action to resolve the issue. 3. Margaret Kielsa - Petition for Hidden Valley Lane upgrade. City Engineer Eckles explained the plan to patch and fill Hidden Valley Lane, with possible reconstruction next year. 4. Solid Waste Advisory Committee - Tim Schmolke This item was rescheduled for the June 21, 1994 meeting. PUBLIC HEARINGS o Case No. SUB/94-18. This is the day andtime for the public hearing to consider a preliminary plat approval for a subdivision of a 3.46 acre parcel of property into 3 lots of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located south and east of Green Twig Way in the RA, Single Family Residential District. Janet and Richard Kutz, applicants. Notice of the hearing was placed in the Stillwater Gazette on May 2, 1994, and notices mailed to affected property owners. Community Development Director Russell explained the Subdivision request. Don Valsvik, Acting Planning Commission Chairman, reported that the Planning Commission's vote was 3 in favor, 5 opposed. He stated that the Commission was concerned about the wetlands environment, and sewer service for lot 3. Dave Harvieux, 1172 Parkwood Lane, representing the applicants, stated that all conditions from a previous application were met, and none of the wetlands will be affected. Todd King, 210 Wildwood Court, south of the proposed development, requested that the City deny the subdivision request because of the complexity of the wetlands regulations and determination of wetland delineation. Mr. Harvieux responded that the applicants have provided the City with a report from the Washington County Soil and Water Conservation District, and the delineation has been verified. 'e 2 STILL \V A TER PLANNING COMMISSION lYlINUTES e May 9, 1994 PRESENT: Gerald Fontaine, Chairman Glenna Bealka, Duane Elliott, Dorothy Foster, Rob Hamlin, Kirk Roetman, Don Valsvik, Darwin Wald ABSENT: Jay Kimble ALSO PRESENT: Steve Russell, Community Development Director Ann pung-Tef\vedo, Planner APPROV AL OF MINUTES Motion by Glenna Bealka, seconded by Kirk Roetman to approve the minutes of April 11, 1994 as submitted. All in favor. \ .."..-; PUBLIC HEARINGS .....-..,;.;....::. ".-...>.,~ Case No. SUB/94-18 - A preliminary plat approval for a subdivision of a 3.46 acre parcel of ":~^~(":"-:b-\~g.j property into 3 lots of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located <)~:::";\~l~~~}~ south and east of Green Twig \Vay in the RA, Single Family Residential District. Janet and-":~~t{.i{~~. Richard Kutz applicants. "~;~'{.\1:'I , ~~t~~t~~L: . .....~ '.... o' ,.- :;;~?f~!~ " Dave Harvieux, Realtor, and Barry Stack, Surveyor, presented the case with Janet Kutz. Mr:' - '"~' Harvieu.x reviewed the history of the request: On February 14, the Planning Commission approved the request with conditions. On February 28, the City Council denied the request. The request is now in full compliance and all conditions have been met. A 32-foot wide street is planned. No wetland will be filled, and the dump site is not an issue. The five recommended conditions will be met. . Duane Elliott asked how lot 3 will be served by sewer. Mr. Harvieux stated that it could be served by gravity sewer or a private lift station. Mr. Elliott also asked about the proposed walking path. Barry Stack responded that the City owns outlot A, 60 feet wide, which will accommodate a 32 ft. wide road and the walking path. Tony Zanko, 540 Eagle Ridge Trail, asked how much fill would be brought in. Mr. Harvieux stated that the lots are buildable at this time, and fill would have to be brought in only for the roadbed. e David Brekke, 645 Eagle Ridge Trail, adjacent to Green Twig Way, stated he is concerned about drainage because his lot is lower. Mr. Harvieux stated that a drainage plan is a condition of e 'e Stillwater Planning Commission Minutes April 11, 1994 Jelle DeBoef presented the application for Dave Parade au. He stated that they have talked to MN/Dot regarding the Chestnut Street crossing and are awaiting a response. There are six recommended conditions of approval. The Commission added two more conditions: No.7 - Review of the Special Use Permit in one year. No.8 - A copy of Burlington Northern approval on file with City. Motion by Rob Hamlin to approve the Special Use Permit with 8 conditions. Seconded by Danvin \-Vald. Carried 8-0. Submitted by: Shelly Schaubach Recording Secretary Comprehensive Plan. Phase II followup on land use plan from Mav 2 meetin2. (Ann Pung- Terwedo took over as acting secretary at 8:00 p.m.) " Steve Russell reviewed the Stillwater Planning Area (Township area) as received from the Planning Commission meeting of May 2, 1994. Rob Hamlin would like to see all the property south of 62nd Street as low density residential. He felt multi-family and light industrial was too intensive for this type of use on this land. Jerry Fontaine added that he would like to see multiple family housing north of 62nd Street. Duane Elliott felt that low income housing is important. Location is important as is commercial and light industrial. The high-tech, medical industry is important. Rob Hamlin is sympathetic to the property owners on 62nd Street. How big of a geographic area do we need for multiple family housing? Kirk Roetman questioned the options based on full expansion to no expansion. Steve Russell stated that these land uses will be modified based on the type of option. Mr. Russell reviewed the meeting dates with the Commission on the open public comments sessions. It was decided that the locations will be at Lily Lake Elementary, City Hall Open House, and Washington School. He mentioned to the Planning Commission that the Armory could be sought for the June 6th meeting. Motion by Kirk Roetman, seconded by Darwin Wald to adjourn at 9:00 p.m. Carried 8-0. Submitted by: Ann Pung-Terwedo, Acting Recording Secretary .., J .. WASHINGTON SOIL AND WATER CONSERV A liON DISTRICT ~ e 1825 Curve Crest Blvd.. Room 10 1 Stillwater, MN 55082 (612) 439-6361 MINNESOTA SOIL AND WATER CONSERVATION DISTRICTS June 20, 1994 Mr. Steve Russell Community Development Director City Hall 216 N. Fourth St. Stillwater, MN 55082 Re: Wetland Delineation, Kutz's Addition, NE1/4 Sec. 29, T30N, R20W Dear Mr. Russell: As requested, I have completed my wetland delineation for the above referenced property. The field work was completed on June 14, 1994 and the wetland boundary was surveyed in while I was present on the site. WETLAND DELINEATION Methodology Wetlands on this site were delineated using the 1989 Federal Manual For Identifying And Delineating Jurisdictional Wetlands. The Minnesota Wetland Conservation Act of 1991 (WCA) requires that wetland delineations be performed according to the 1989 Manual. Wetland basins were also classified according to the methodologies outlined in Wetlands and Deepwater Habitats of the United States (U.S. Fish and Wildlife Service, Biological Services Program; FWS/OBS-79/31; Cowardin, 1979) and Wetlands of the United States: US Fish and Wildlife Service Circular 39 (Shaw and Fredine, 1971). These classification methodologies are used by the Corps and Minnesota DNR, respectively. Delineation Results The subject property encompasses part of two wetland basins which are shown on the enclosed copy of the plat. I have designated these wetlands as basins 1 and 2 on the map. e Basin 1 is located in the central and far eastern edge of this property. These two areas are part of a single large wetland complex that is ultimately connected with McKusick AN EQUAL OPPORTUNllY EMPLOYER e project, responsible for administering WCA. The City of Stillwater works cooperatively with the Middle St. Croix Watershed Management Organization (MSCWMO) to enforce WCA since the MSCWMO Water Management Plan also contains a no net loss wetlands policy that this project must adhere to. ,No wetland filling is proposed on this development, so there are no problems with the permanent WCA rule requirements. Middle St. Croix Watershed Management Organization (MSCWMO) The water management plan of the MSCWMO contains policies regarding storm water management and erosion control during construction that this project must adhere to. The sedimentation/retention basin that is planned to treat the storm water coming off of Kallie Court satisfies the MSCWMO Water Plan requirements. The eropion and sediment control practices stipulated on the plan are also adequate. However, I would suggest the following additions: 1. The rate of required mulch should be specified on the plan, and anchoring of the mulch be required. 2. All the erosion control practices shown on the plan must be maintained during construction on the site, and silt fence should remain in place until vegetation is well established. I hope that this delineation report is of assistance in your continuing approval process for this plat. Please feel free to contact me if you have any questions. ~l:L Tim Fredbo Water Resource Specialist Enclosure e cc: Dave Harvieux, Edina Realty Barry Stack, Stack Surveying Ann Terwedo, MSCWMO ~' I Ie:. 2.- I3A ., I N i oJ . ./ DATA FORM ~ ROUTINE ONSITE DETERMINATION MEllIODl 6 . Reid !nv.aUaato/c.): II"" ,f;i.t,b8 0 Date: -IC/ - 9cf Prol~e: K4Al"l- /lDl) III OJV' State: ,illI.l. County: (/I.J.{:.JH~I"":>"),'" ApplIcanllQwnor: ' "/ o~ 5,fL<-wa.,-rErc- Plant Community .lName: NOltt: "a mace delalled alte desaiptlon !.s neoessaty, use the back 01 data fonn Of' a field notebook. e --------------------------------------------------- 00 nocmaJ envlronmentaJ conditions exlsl s.the plant community? Yea -.1 No _ (If no, explain on back) Has t~egeta1lon, solis, and/or hydtology been significantly disturbed? Yes _ No ~ (It yes, explain on back) --------------------------------------------------- VEGET AnON ((H-;U'trZ-lS AIl.UIVi)ff'/ACkA) 77 f'J-i f't r1fV,r.;.I.) yn Fo/..! p) (COtZlVu5 hmo ,v; ,-IIY1 ) " In<flCator Status ~W-r Del- r~-t Stratum Hf;(LJ3 1-fea.s1 S I-f'l vI iJ ~ - " Fi/)eMf.- /17A/VIA.I'tC- /1 ,SOILS Series/phase:, 10o:;r; HW OU--J -f /.-1<--:r{J./iJ~- Subgroup:2 Is the soU on the hydric soils list? Ves -2S.- No _ Undetennined Is the soU a HistOsol? Ves _ No..2S..- Histic ~n present? Ves ~ No_ Is the soli: Mottled? Ves No ~ Gleyed? Ves ~ No, Matrlx Color: ~ ~~ '!iT /~" I)I=~ottle Colors: - Other hydric IOU ora: FilEt: STn;"VINf_ (,vArfF7,. 11'/ c:;;rt-6ee H.::::>L? r1-! Is the hydric soB aitenon met? Ves ~ No t... Ration.: Fer I-t' ),1-1,-- <::;0' L. Ct<--&'~ic::..V :2 !..). (2- More InfonnatiOri on back (. V ~) (~ HYDROLOGY Is the ground surface Inundated? Vel No 7<... Surface waler depth: Is the lOB saturated? V8S~ No-=::. Depth to fr..-standlng water In pltIaoU probe hole: ~I It/C,~~ r Ust other fleki evidence of surface inundation or IOU saturation. ).fr .$7'<- ep(fe~ Is the wetland hydtology aftenon met? Ves ~ No Ration.: /l7~e!T (.,J;;..!7/I'./o) J.-H"If)fZ-OI.-::X-yr!tl,,:::-;;;O;;- J. C-. IN 'f?~ ii=;)6/c;iL/JJP7V(.,(~<- ./ / J!,Ljr";U=Y(i) UOL.L... ,I' / I'V'-H--e ,S tJ/"3/1/CAPr'- , JURlSDICnONAl DETERM1NA nON AND RA nONAlE Wet1and/Non-wetland lue-rL-py\'/j) RatlonaJe forjurbdktlonal decision: ); 6'_ ,4/ > :JA-'i"O'2.Y -r!:3LH1v f c.Ac- \ Gb6-n:n7otv lJI J-J' 'JfUJf..Q-+r r:r~ -''';:/A.-!/' 1 this data form can be used for the Hydric SoD Assessmen. Procedure and the Plant Community AslOSSlTlent Procedunt. 2 CtasaWIcatIon accocdIng to '"Sol Taxonomy.. J Q(c-I' ... -8<2 JL \ \~ ~ , ~.~ -i\ ~11-~ 00 LU1-! Accel Bu i 1 ( I Sani j I _e~ I Site ProPI NOTE! f------ --, ' I \ I \ '\ ' ~ t I I ) \...-./ ~ , / / ---~ - - -r ,4/r-,' ....7,t:-... /rC-;;- '--.... ,. ?:5 ...? / t : / '? ..? c.J >>. ;::<:? IV 'L y. ---- ~ ------~ ) ---- - ~ ~ 5" CJI</#E-e : ,4tVc~oBA1Y.P/CO.l INc, - ~ -- -----:------ --------- -------- ~-~ 7-~-, J"~- t::1P~'~ " L--,~ VL I Tt=' ,CiSN7"J!5%.L.o'PI!:~ / ~r:'~- ) ,- . -=-~.~ -- = -~. III 7'-'.I0/~ ....,~" f "\ :S""'I~ We 7L4'/V~ / -------~~..~ /V~ 1" L/N~- " gA~P~# _::: I " CA15LM.:N'TV ~.....__-__ _r _14_ k~rL,..tP,-t~ ,,~ " q;- . ,<r '~ '-... ,#t'Kl/f/CK LAKE OAt'If' /?eOTEC"7Lk> WE. T L /? ,"./,/) /1.0. 6' z. ;:, ":'')1/ ""- ....~" OR/) /I/~// A /IrEA-::> E.(,. 85/. 7 E.<., 8 ~ 7. :JcJ W~r~~ EJ..~v, /2-17-- 93 8::'3. ',1i- ''- , ,0::. , ,'" '~ , #ETLA'A/P "- ---...- c.;.e4-~N' " J~ I / \~! &Y'" ~;: ~ . \ .!e t, e \. ,/V~y \. ~ ;~~ ~o(> LP1"ra7t.. . ::7r.eVt: 7"b 24-" r~;p CVi. t'. {/t4.I~.t. ~ e F"t.. #$TL./l/-//J , r! STATE OF [N][N]~~@LfM, DEPARTMENT OF NATURAL METRO WATERS, 1200 Warner Road, st. 772-7910 RESOURCES .. 4t PHONE NO. Paul, MN 55106 FILE NO, June 28, 1994 Mr. Steve Russell City Hall 216 North Fourth stillwater, MN. 55082 RE: Kutz's Addition, McKusick Lake (82-20) Dear Mr. Russell: Metro Region Waters has reviewed the information submitted regarding a proposed subdivision at McKusick Lake. The wetland area shown on the plans was inventoried as part of McKusick Lake and would have the same ordinary high water elevation (OHW) as the lake (851.7'). The wetland would have the same setback requirements as the lake under the City's Shore land Ordinance. The wetland boundary shown on the plat is above DNR regulatory jurisdiction. No alterations below the OHW are shown on these plans. We encourage the maintenance of an unmowed natural fringe area to protect wildlife habitat and to serve water quality benefits. Any alteration of aquatic vegetation would require a permit from our Aquatic Plant Management Program (772-7950). If you have any questions, please contact me at 772-7910. Sincerely, 1'\()lC~ ~~~C-~ Molly ~hodeen Area Hydrologist c: Tim Fredbo, WaShington County SWCD Ie AN EQUAL OPPORTUNITY EMPLOYER ~ e June 24, 1994 Mayor Hooley 920 S. Greeley St. Stillwater, Minnesota 55082 Dear Mayor Hooley, We are Rick & Jan Kutz, the applicants for the subdivision of the 3+ acres off of Eagle Ridge Trail and Green Twig Way. We are writing to clarify our position. As an average working couple with a teenage daughter we have dreamed about building a nice home someday. With a small inheritance we began looking for land last summer. The city is where we live and where we want to live. Therefore, working with our real estate agent we were able to find the above mentioned property for sale. The size and price were more than we needed or wanted. However we felt that with a reasonable plan dividing it into 3 one acre parcels, without disturbing the wetlands that we value, the property would be right for us. We entered into a purchase agreement last October and haye been wrestling with city staff, the planning commission, the city council and some residents ever since. We having spent thousands of dollars on plans and experts. At the last council meeting our approval was tabled until we could produce a full wetlands report. That has been completed and delivered to city staff as of Monday, June 20th. We are scheduled for the next council meeting on July 5th. Facts to review: 1. It is our legal -right to develop this property according to city code and ordinance. 2. The property is zoned R-1, Residential. 3. Our plans fulfill city code and ordinance. 4. Our plans have city staff recommendation for approval. 5. We have fulfilled all requirements and should be granted approval by the city council. Objections to review: 1. The planning commission recommended to deny approval. Response: The planning commission provided no findings of fact, just their opinions. The plan fulfills code and ordinance. e e June 23, 1994 Dear Members of the Stillwater City Council: I have forwarded the new wetlands delineation for the Kutz's addition (Case No. SUB/94-18) to Steve Eggers of the U.S. Army Corps of Engineers for review and comment. Mr. Eggers indicated to me in our conversation that he may not be able to provide written comments before the July 5, 1994, city council meeting. Since the comments of the Crops is very important to completing the plan I am requesting that the agenda item be moved to the August city council meeting. Thank you for considering this request. ~ (j /~:J. ~ Todd A. King 210 Wildwood Ct. Stillwater, MN 55082 cc: The Honorable Charles Hooley !e e ~ illwater '~ - - ~ ......... - -\~ THE BIRTHPLACE OF MINNESOTA J June 23, 1994 RE: A preliminary plat approval for a subdivision of a 3.46 acre parcel Dear Property Owner: The City of Stillwater has received a request from Richard and Janet Kutz for a preliminary plat approval for a subdivision of a 3.46 acre parcel into 3 lots of 42,322 sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located south and east of Green Twig Way in the RA, Single Family Residential District. Case No. SUB/94-18. The City Council will be considering this case at a public hearing on July 5, 1994, at 7 p.m., in the Council Chambers of City Hall. If you have any comments or concerns regarding this request, please attend these meetings. If you have any questions regarding this notice, please feel free to call the Community Development Department at 439-6121. Steve Russell Community Development Director - CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121 e e ~e I June 3D, 1994 Dear Members of Stillwater City Council, I would like to request that the City Council delay action on the Kutz addition (Sub 94/18) until our ward can be represented by our Councilperson, Richard Cummings. It has come to my atten- tion that he will be absent at the July 5th meeting. I believe that this will create a disadvantage for the people of the ward that he represents. I also believe that the City should await the finding and decision of the Army Corps of Engineers in order to make the best possible decision. This is an important issue and deBerves the input of all available experts. Thank you for your consideration. Sincerely, David Brekke 645 Eagle Ridge Trail Stillwater, MN 55082 e June 13, 1994 Dear Members of Stillwater City Council: Thank you for your careful consideration of the proposed Kutz's addition (Case No. SUB/94-18) at the June 7, 1994, city council meeting. As neighbors, we appreciate the opportunity to participate in the planning and approval process. Our understanding of the outcome of the city council meeting and our discussion was that the development plan was tabled until the owners can prepare a complete wetlands delineation to include transects, data sheets, and a detailed map. I would like to suggest the following steps to complete the planning process and keep everyone informed. e Since Mr. Steve Eggers of the U.S. Army Corps of Engineers has reviewed the previous delineation, and the Corps has regulatory authority for wetlands, the new delineation should be mailed to Mr. Eggers for review and comment. Supporting documentation that will be helpful in the review includes the grading plan, stormwater management plan, drainage plan and the erosion control plan. The neighbors also request the opportunity to review and comment on the delineation. Upon written approval by Mr. Eggers, the plan could then be placed on the city council agenda. Finally, the letters of notice to the neighbors is very helpful. Please send out letters again when the agenda item is scheduled. Please contact me at 486-5819 during the day or 430-0754 during the evening if you have any questions. Sincerely-~ .~,.,,:"""'<", .', ()' ;{/,'" ,,' !'.. /' < / /' f'Cil"v ( \i 1 e (, t- ~ "I /,' ~ Todd A. King 210 Wildwood Court,___ Stillwater, MN 55082 cc: The Honorable Charles Hooley Mr. Steve Eggers, U.s. Army Corps of Engineers e Q I I I ,\ I I I I I I __IX. ' I I I MN ... KALLIE COURT . . 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I' : : -I' .........j.... .....j.........;. ........ ......... ..... ....1.........]......... ......... .. .......;.........:........ .j........J........ j......... 1.........:.........:......... .........:.........:......... ......... .........1......... i......... 1......... L.......:.........:.....I. ..1.........:.........:......... hi : :: :: :::::::::: :::::: I: i ~ JI. : :: :: ::.:::::::: :::::::::......1.. . .. ..... . :. . .. .. ... :...... . . . :. . . . .. ... ......... .........:.........;......... ......... .........;.........:.........:.........:.........:.........:.........:.........:......... .........:.........:......... ......... .........:.........:.........:.........;.........:.........;.....1...:.........:.........:......... ..i.:" " . KUTZ'S ADDITION 10 I tOO I / I I I J JI ( I I ( / / / / / I IIOTI: ALL,...-.- ~ CONI'IIILIC11ON 1HALL.__wmt IIIDOT~ 7DeAMO flU ~ wn'H TYPI t II' ~, I II I ! I.. II I LEGEND d II flj ~.w~.... --_~i----___-- IIXIIT." CONTOUII. aav. _ 832- --- _ - ~CONTOWI.&IlY. ~ it II! ~Ii : - ;:)1 :t)( >i z ~Ma .......... 81. T FENCE PI. TIft flAIRIC.1ICURII. Y FA8T'EJE TO POeT ; T 10" ".IUM HIIGIHT 8ACICP'U. OVER TIll TOP OF FAIIIC ItMlJ COWACr THE 80IL e e \ e '\ CENCS-CO--R 5 July 1994 MEMORANDUM FOR RECORD SUBJECT: REVIEW OF WETLAND DELINEATION SUBMITTED BY THE CITY OF STILLWATER FOR A PROPOSED RESIDENTIAL SUBDIVISION CALLED KUTZ'S ADDITION 1. The inform&tion submitted on the project site included a topographic map of the site, three completed wetland delineation data forms, and a brief narrative discussing the site. The map also showed proposed features such as a CUl-de-Sac and lot lines, and identified the wetland line as determined by the Soil and Water Conservation District. 2. The delineation was reviewed using the county soil survey, National Wetland Inventory maps, 1"=800' black and white aerial photography, and 3-D aerial infrared photography taken in 1985. 3. There were four areas within the subdivision that could not clearly be identified as upland or wetland using the resources available in this office; and the information submitted to this office with the delineation did not provide enough information to make a determination in these areas. These areas are labeled "a" through "d" on the attached sketch and are discussed individually below. Either a site visit or a review of the field notes of the person performing the delineation would likely provide sufficient information to make a determination on these areas. a. The delineation submitted shows the wetland line about 25 feet east of the tree line while the 1985 infrared photography shows wetland plant communities extending west to the tree canopy. b. The delineation submitted shows a finger of wetlands extending to the northwest on the eastern side of lot 3. The 1985 aerial infrared photography shows this wetland finger extending about 25 further than shown on the delineation. c. A large stand of pine trees is located in the northwestern part of the sUbdivision. Directly below this stand of pine trees is a small isolated wetland basin, and below that an oak dominated stand of deciduous trees. The 1985 aerial infrared photography shows an open area to the east of the isolated wetland basin and between the two stands of trees. This open area appears too high to be influenced by water in the larger wetland basin. However, the isolated wetland basin to the west is perched above the larger wetland basin and excess water may flow overland or through the soils in this area, causing some periods of soil saturation. It is unclear from the information submitted 07/05/94 15:56 FAX 612 290 5330 ST. PAUL CO [4J 003/004 e whether this opening in the tree canopy is caused by wet conditions or is artifactual. d. The delineation submitted shows a low finger of upland located on lot 2 extending into the large wetland basin. If the point on the topo map labeled B.H. #1 corresponds with the data sheet labeled "site 2 Basin 1", free water was present at 8 inches below the surface ofa hole dug at elevation 856.4. Under the 1987 Corps of Engineers Wetland Delineation Manual, the wetland hydrology criteria is met if a major portion of the root zone (usually within 12 inches of the surface) is saturated~for more than 5% of the growing season. (Evidence of wetland hydrology is less restrictive in the 1989 manual.) with free water at 8 inches below elevation of 856.4, it would not be surprising to see wetland hydrology at elevation 857. Again, the information submitted does not provide adequate information to address this issue. e The narrative submitted indicates the delineation was performed using the 1989 Federal Manual for Delineating Wetlands. However, the data sheets and narrative submitted shed no light on the field indicators used in identifying the actual wetland-upland line at this project site. Normally a transect is run from a clearly upland area to a clearly wetland area at several locations. Soils, vegetation, and hydrology are identified at several points along each transect. Moving from wetland to upland, the upland-wetland line is staked at the point where one or more of the wetland parameters (wetland plants, wetland soils or wetland hydrology) are no longer evident. It is likely that this information was collected at the site, or noted during the site visit, and used to identify the wetland line, but not forwarded with the delineation. It is not unusual to have this information available in the form of field notes or shorthand that has not been transferred to data sheets but is available upon request. Never-the-less, this delineation may be sufficient for our review of the project. Nationwide permit #26 allows up to 10,000 square feet of wetland impacts, including excavation, filling, grading activities. Even if the areas listed above are identified as wetlands, a review of the final plan would likely identify cumulative direct and indirect impacts below this threshold. RALPH J. AUGUSTIN Project Manager ,e I ~ ~"'T\J'4"~,,(~o"-' C",.J~.c ......a". A.\I)cnJ.... ~(.... ~..,d.P-"...J;~~ v,cHJ -&. \ lo. -\ "'\ ~A . 2 1 l .> A;'.-c.-VoLl,9t"/X'O, 1/.'c. iiuli ~ ", \ , , - ~ ....'~~~.....:"? / , c:;: -r ._. ') fi O?.;J,v. ,'.;J"""'I'Ir.. ,..._ San] \-late JS. \ '~ ~ ~~ ~'!"/"f ,. , /:'tJ..f' O' Sltr ProL: Non k'~rL""'..-;p b H"K.f/f/ L' K LAKE ......~;. thVK kPr.:C":::~'_lf/ -"', N"r TLA""? A:e:; .~. e;;1. 7 ' Ao'r..-.-e .EL - " O,ep ~,,:-# " E.4. 8~7.~c; t/VT.L.t'JT.. ... v.;v,e /L@o B:-, ...... h7v .~ ..Z-'7"~~ . .4"'''''~J'"-'''''''''''i'', "'~rLc E,et", r.I"n....../ #r.rw'l'rf""r.. , ",''€- ., " .... .~ -~ ~ J'"LA'N..o -....., ~~2 ~., -..:::::--- - - N.!Jl'''J~'P:F~' '\ - --- &.1."5 .#~ - -- ~L',LZ,..r Pi k' . e e e .. e PLANNING APPLICATION REVIEW Case No. SUB/94-29 Planning Commission Date: June 13, 1994 Project Location: 814 N Everett Street Zoning District: RB Two Family Applicant's Name: Elvera Conley Type of Application: Minor Subdivision Proiect Description Request to subdivide 22,500 square foot parcel in two lots of 11,250 square feet each. Discussion The request is to subdivide one 22,500 square foot lot in two 11,250 square foot lots. The site meets the lot size requirements of the RB Duplex residential district. There are some trees located around the perimeter of the site and a section of driveway for the adjacent lot is on the new lot that is being created. To preserve the character of the lot and provide driveway access on each property, the following two conditions of approval are recommended. Recommendation Approval as conditioned Conditions of Approval 1. The existing driveway to 814 North Everett shall be removed from new lot and reconstructed so it is entirely on the old lot. 2. The pine tree, crab apple and four ash trees lining West Elm Street shall be protected and not removed with the development of the lot. 3. A 6 foot drainage easement shall be shown in the west and south property boundaries. Attachments Application and certificate of survey CPC Recommendation - June 13. 1994 7 - 0 Approval e ;". e e S u g / cf Lj'-c?-f To whom it may concern: Regarding: A proposed subdivision I propose for your consideration the subdivision of Lots 1, 4 & 5 in Block 12 of the Staples and Mays Addition as depicted in the attached Certificate of Survey. The proposed subdivision would result in PARCEL 1 and PARCEL 2 shown in the certificate of Survey. lill1~ ^ (p~ {ttb(~~ William L conley Power of Attorney for the owner, Elvera Conley - 814 No. Everett st., stillwater (Power of Attorney form attached) , "'. " e e . ... MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director I----- DA: June 30, 1994 RE: RESUBDIVISION OF 4 LOTS INTO 3 LOTS, SUB/94-27, STEVE FITTERMAN This item was heard by the planning commission at their meeting of June 13, 1994. They recommended approval with three conditions. As of this writing, the grading/drainage plan, pedestrian easement and tree cutting plans has not been submitted for review. Recommendation: Continue item to council meeting of July 18, 1994. Attachment: Staff report. .. . PLANNING APPLICATION REVIEW Case No. SUB/94-27 e Planning Commission Date: June 13, 1994 Project Location: Off end of Gilbert Court Zoning District: RAlPUD Applicant's Name: Steve Fiterman Type of Application: Minor subdivision Proiect Description Resubdivision of 4 lots into 3 lots of 13,475 sq. feet, 16,469 sq. feet and 21,960 sq. feet. Discussion The request is to subdivide parts of 4 lots into 3 lots (see location map). One lot is located off of Pine Tree Trail (Maxine Benson). This lot is being divided into three pieces, one containing the existing house on Pine Tree Trail and two fronting on Gilbert Court. A triangular portion of a separate property is being combined with new Lot 1 (13,475 square feet). The lots have many pine trees growing on them and will need to be graded before construction of residences (no grading Idrainage plan has been submitted but will be required as a condition of approval before final plat approval). The grading/drainage plan should show the location of existing trees and what trees will be removed. This resubdivision was contemplated as a part of the Highlands Development and utilities were stubbed in to the site to provide for development. As a condition of Highlands PUD approval a 20 - 30 foot pedestrian easement was required to provide pedestrian access from Gilbert Court to Lily Lake school. A review of the site indicates the pathway is not in and evidence of a 20 to 30 foot pedestrian easement has not been provided.. The new lots are of a size and dimension that meet the RA zoning requirements. Recommendation Approval Conditions of Approval 1. A grading/drainage tree removal plan shall be submitted for review and approval by the Public Works Director before council review of the preliminary plat. 2. A 20 foot pedestrian easement from Gilbert Court to Lily Lake School property shall be provided along the western side of Lot I and the pathway shall be improved before final plat approval. 3. No more the 50 percent of tree cover shall be removed from Lots 1 or 2 to prepare the sites for construction. Finding The proposal is consistent with the zoning and subdivision regulations as conditioned. Attachments Application a Preliminary Plat . Letter of support from James Lammers for Maxine Benson CPC Action - June 13. 1994 5-0 approval (/17['; 7(/17/1"'7-21 . - \ rnN1 \ []B~ ErrJ L., (\ . L/J.-\ ,~ I e e , . , . .. . I SKETCH & DESCRIPTION FOR GROUND DEVELOPMENT H.E COR. See. 32, lW. 30 R. 20 ~ 589'22'01 "E 1694:70 \ -1r- ~~g :!;~ ~o 0-. fTi ............. .;~lg 3 00) . ~WOOl ~_ W ~ .1[) 0"- ~ ...; ~ 0' 0' ..-0 w .... 0 z 0 / a:: Ul Lino parallel with wost IIno of porcol Dose. ontry 66, Book 25.3, Pogo 137 West Iino of parcol dosc. Entry 66. Book 253. Page 137 589'46'01 "E u___.._ 435.60.----.. 216.00 219.60 . W . 0,0 .1[) 0 ~o 00' 0"- Z '. ... '..... "- ~ Parcel A en 0 Parcel 8 .'" 0 AREA ;.: g AREA 0 21.599 sq,fl. 0 21,960 sq.tt. II) 216.00 219.60 --...---- 435 60 ' N89'46'01"W _~I " ~ ...~ : t': . . 30.00 ,...,' N89'46'Ol "W Scale: 11om= 1 00 feet t ~. PROPOSED DESCRIPTION FOR PARCEL A The West 216.00 feet of the following described parcel: All that part of the Northeast Quarter.~NE~1/4) of S~~tion Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, described as follows: Coaaencing at the northeast corner of Section Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, Washington County, "innesota; thence South 8~ degrees 22 ainutes,Ol second East along the north line of said Section Thirty-two (32) for 16~4.70 feet; thence South S degrees 31 ainutes 01 second East for 741.30 feet; thence South 0 degrees 41 .inutes 5' seconds West for 101.40 feet; thence North 8' degrees 46 ainutes 01 second West for'30.0 feet to the'point of beginning of this'description: thence continuing North 8~ degrees 46 ainutes 01 second West for 435.60 feet; thence North 0 degrees 41 ainutes 5~ seconds East for 100 feet; thence South 8' degrees 46 ainutes 01 second West for 435,60 feet; ~hence South 0 degrees 41 ainutes S~ seconds West for 100.00 feet to the point of beginning. . pROPOSED DESCRIPTION FOR PARCEL 8 All that part of the Northeast Quarter of Section 32, ~~wnship 3D, Range 20, described as follows: Coaaencing at the northeast corner of Section Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, Washington County, "innesota; thence South 8' degrees 22 ainutes 01 second East along the nor.th line of said Section Thirty-two, (32) for 16~4.70 feet: thence South 5 degrees 31 ainutes 01 second East for 741.30 feet: thence South 0 degrees 41 ainutes S~ seconds West for 101.40 feet: thence North 8' degrees 46 ainutes 01 second West for 30.0 feet to the point of beginning of this description; thence continuing North 8~ degrees 46 ainutes 01 second West for 435.60 feet; thence North 0 degrees 41 ainutes S~ seconds East for 100 feet; thence South 8' degrees 46 ainutes 01 second West for 435.60 feet; thence South 0 degrees 41 .ioutes 5~ seconds West for 100.00 feet to the point of beginning, except the West 216.00 feet thereof, Together with an' easeaent for roadway purposes to provide access froa the above described tract to the public road to the north described as follows: I' . A 30.00 foot road easeaent over a part of the Northeast Quarter (NE-1/4) of Section Thirty-tw~ (32), Township Thirty (30) North, Range Twenty (20) West, the east line of said easeaent being located and described as follows: 8eginning at a point on the north line of Section Thirty-two (32), Township Thirty (30) North, Range Twenty (20) West, Washington County, "innesota, 16~4.70 feet West of the northeast corner of said Section Thirty-two (32), said point being on the east line of said 30.00 foot road easeaent; thence South 5 degrees 31 ainutes 01 second East along said east line of 30.00 foot road easeaent for 741.30 feet; thence South 0 degrees 41 ainutes Sl seconds West along said east line of 30.00 foot road easeaent for 101.40 feet to the end of the road easeaent, said road easeaent being 30.00 feet in width fros the east to west and being adjacent to the east line of the above described one acre tract and co..encing at the south line of said on acre tract and then running northerly to the said north line of Section Thirty-two (32), said roadway to be used in cosson by the parties hereto and others. I hereby certify that this survey, plan or report was prepared by me or under ,my direct sUDerv;s;on and that I am du/1,' Req;stered Land Surveyor under the laws of the State of II :11 GROUND DEVELOPMENT FAX NO, 546+7321 P. 02 JUN-30-94 THU 18:02 e ,.e . t GROUND 1D1EWIEILCDJFMlEN1r CORPORATION 1550 UTICA AVE. SO. # 485 MPLS., MN. 55416 612.546.2625 June 30, 1994 STEVE RUSSEll. CITY OF STILLWATER 216 NORHT FOURTH STREET STILLWATER, MN. 55082 Re: GILBERT COURT ADDITION Dear Steve, I respectfully request a continuance of the above matter by the CUy of Stillwater, at ils ~u 1 y 5 j 1994 City Council Meeling, Ground Development, Inc. has not been able lo compile all the information requested by the planning commission and made a condition of approval. Thank you again for your attention to this matter, \ Steve iterman President SCF:als '\ e e ie 1049 Gilbert Court Stillwater, UN 55082 June 30, 1994 City of Stillwater Engineer/Planner 216 N. 4th Street Stillwater, UN 55082 Dear Sir: There is a city council meeting scheduled for July 5, 1994. One item on the agenda is the approval of the development of two lots on Gilbert Court by developer Steve Fitterman. Our lot on Gilbert Court, Lot 1 Block 2 of the 3rd addition, borders one of these lots. The lot we thought we bought had a 53 foot frontage to the circle. See copies 1 and 2. It was recommended to us by the builder/realtor that we reverse our blueprints and put our garage on the left side of the house. Sometime after closing when we were measuring our lot for sod we became aware that the lot was not what we thought. Indeed our driveway is partially on an adjacent lot (one which Mr. Fitterman plans to develop) according to the actual survey. At some point in time ou~ lot was scaled down to a frontage of 36.5 feet. No one knows how this happened. We have sought legal council and were advised to ask for a re-platting of our lot or at least a granting of a permanent eaSement so that our driveway will not have to be moved. if the driveway is moved the yard Hill not look proper. We have had communication with Mr. Fitterman and told that he plans to seek the permanent easment. So far nothing is in writing and He are held up on landscaping our yard. We are asking that there would be a delay in granting approval for development of the two adjacent lots (division of outlot A) until this matter is settled. Sincerely, ~4 Q. J./nii ~.L~<l ~~~ Dwight C. and Barbara G. Roehl ph: 351-7736 .., > oJ" ".,1.. , 'c ..- MAP ~=." L_ .. " r... ....;. , ' ,,:;,:,. a,:. ".1'_ . . '\ = I: 1 ~ I ~:~ .:, ~lu 1&>/ <t- r:- ;~.:.',! /~.' . - HIGHLANDS T OF ILLWATER AD 3rd DITJON '.: '*.:::-: I ........ L!:.l "_"~ t -:o~' -~ _..,.._;-~ ....__J r-. ~ ,,!,,,-\'I ,.n <:;?,~~'r.J\:<" I~ PRINTED JAN Z 71!193 .:.~ .~... !&~. +, ~C\\I ~ 4l <;: -s\ ~ ~ ;..~i _.- 0>. '.1\ ~; .,' -1.41!!'- . , ~ \ / .- , r r ..... -,~~t..-:-:~:~.. .. . -:._ ~.;~~ _n_ ." ,..~. '::.~r;. . ~ j ~ l~~ '~~l-J "..?.a. Ii}.: ;..s .. ,. e e e HY-LAND SURVEYING , LAND SURVEYORS INVOICE NO. 3630 F. B. NO. 134/37 SCALE I" .. 20' o Denol.. Iron Monument o Denotes Wood Hub Set For Excovation Only ., <) 54.'7 Proposed 'Top of Block ~ Proposed Garage Floor ~ 41,1.:. Proposed LowlSt Floor Type of Building - \='v\\ PJO-..seVV''''......\.. Uk) 7845 Brooklyn Blvd. Brooklyn Park, Minnesola 55445 / FENNA CONSTRUCTIO~ .000,0 Denoles Exlsllno Elevation C) Deoolll Proposed Elevalloo ~~!J~1lI Gtfrltfuate _ ~ Denoles Surface Drainage /~) ~ 6 (kI ~J~ cJITlt: J__~____.___ i 5.'00 i.. 560-1984 Li 'J/,_ '? "7 Q!J - r lX~ \.,) I I I -- / IJi~:; f' A.; t~ J ,;; f. p- '1 / ~ N.1tdb l1.1i2; Jl--It/-! &Y \ i I -............. \ \S,5~-- ~ Q41.0 QS4,O ..,,1 ---ll>l' 0-1 ~ '\4.'1.'\ (\ ql ~I \ 1'lS3.1o I ~ . \1 () if ~ "@ tf) If) 4{\'. " y R.()~OSE..D Q ~,..::) \ \) t.. N. <:. L -~ ~l? Lll )- I- :i t- ::J I I ~ r{) ('- , I e ! 2.li -4 'lsz..s '~I -0 l() ? ~ l (71 Le.)L~~ r (~ OUP"T --- 4'0.:':' - - '1SI.'1 q 3.,Z - --TOp \M~- Q-~ 1~<Q,5\ -- (~ " ......a --- \-S-s ~ 10l9~ r- T.~, \',. '1'='4'<0'0 ..... LOT 1, BLOCK 2, lHE HIGHLANDS OF STILLWA1ER 3RD ADDITION - The only suementa ahown "11 from plals oll'llCOld or Inlormallon provided by client I hereby certIfy thllt thIs survey was prepared by me or under my direct supervIsIon, and that I 11m a duly Registered Land Surveyor under the laws of the State of Minnesota. ~byu.lhl,- 41H day of JANUAHY 19 94 ~Y~d~/!6!20262 Sipd e e MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director ~ DA: June 30, 1994 RE: UPDATE ON COMPREHENSIVE PLAN At the June 21, 1994 Council Meeting, staff was directed to work with a group interested in facilitating ward meetings to provide additional input on the comprehensive plan alternatives. Staff is working with Mary Schulte who will be at the council meeting to describe the ward network process that they would like to see implemented. Last Wednesday, the comprehensive plan joint task force met to discuss developing a comp plan alternative that better represents the interests of the area. The joint task force will be meeting weekly over the next month to develop a cooperative plan. Staff will provide a revised schedule when the ward meeting schedule is framed up. e 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION June 30, 1994 RE: Stillwater, Minnesota Highlands of Stillwater Phase 6 Utilities and Streets L.I. 306 SEH No. STILL9414.00 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor and Council Members: The City has received a petition for the construction of City improvements to serve the sixth phase of the Highlands of Stillwater, located in the western part of the City. The petition was presented by the owner of the property in the old Benson Farm site. The plat consists of 29 lots, two of which front on Pine Tree Trail and will remain in the ownership of the Bensons. The project will not affect adjacent properties, so a Public Hearing will not be required. The City Council, at the June 21, 1994 Council meeting, authorized the preparation of a feasibility report. Drawing Number 1 shows the Project Location. Improvements petitioned for include the extension of existing sanitary sewer, watermain, storm sewers and streets. Services to serve the adjacent lots will also be required. PROPOSED IMPROVEMENTS A. Sanitary Sewer The sanitary sewer extensions will consist of three connections to existing stubs and the extension of 8" mains at minimum grades. The first connection will be to a stub constructed under the Highlands of Stillwater 5th Addition, located just north of the intersection of Surrey Lane and Driving Park Road. The 8" main will be extended northerly serving lots in the northeasterly corner of the plat. The second sanitary sewer connection will be to a stub constructed under the Highlands of Stillwater 4th Addition, located at the intersection of Benson Boulevard East and Driving Park Road. This sewer will be extended easterly serving lots along the westerly edge of the plat. e The third connection is to the sanitary sewer located on Pine Tree TraiL This sewer will be constructed southerly through easements to Driving Park Road, then easterly serving the remaining lots in the plat. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI e I. , I Honorable Mayor and City Council City of Stillwater June 30, 1994 Page 2 Four inch services will be constructed to each lot. Drawing No.2 shows the sanitary sewer improvements. B. Watermains Watermain improvements will consist of connecting to existing stubs and extending watermain, maintaining a minimum of 8 feet of cover. The first connection is to a 6" stub constructed under the Phase 4 improvements at the intersection of Benson Boulevard East and Driving Park Road. This 6" main will be constructed easterly on Driving Park Road to the 6" stub constructed under the 5th Addition, north of Surrey Lane. Hydrants will be placed throughout the project to provide for fire protection and for maintenance. Also as a part of the improvements, the Stillwater Board of Water Commissioners is requesting that the existing hydrant located near the end of Pine Tree Trail, be relocated further south. One inch water services will be extended to each lot. The two lots on Pine Tree Trail will be served off the existing main. Drawing No.2 shows the watermain improvements. C. Streets Street construction will consist of the typical City standards, a 32 foot width and mountable concrete curb and gutters. A "T" cul-de-sac will be constructed at the southerly end of Pine Tree Trail to enable traffic to turn-around. Drawing No. 3 shows the street improvements. D. Storm Sewer The storm sewer construction will consist of the northerly extension of the existing storm sewer system, constructed under the pervious additions. This storm sewer will connect to the catchbasin constructed in the backyards under the 5th Addition, and be extended north through easements to the street low point in Driving Park Road. A second storm sewer lateral will be constructed westerly from the existing catchbasin to collect additional backyard runoff. Drawing No. 3 shows the storm sewer improvements. ESTIMATED COSTS The total estimated project cost for the Highlands of Stillwater 6th Addition Improvements is $170,722. These costs are broken down as follows: 1) 2) 3) 4) $ 66,310 52,488 38,516 13,408 $170,722 Street Sanitary Sewer Watermain Storm Sewer Total e Honorable Mayor and City Council City of Stillwater June 3D, 1994 Page 3 These total project costs include 35% for contingencies, engineering, fiscal, administration and legal costs. Attached is a copy of the engineers estimate. COST RECOVERY Storm sewer improvements for previous phases (2nd, 3rd and 4th Additions) have been assessed to future phases based on area contributing runoff to the storm sewer system. Assessments from the 2nd Phase (L.I 276), 3rd Phase (L.I. 289) and the 4th Phase (L.I. 293) will need to be reapportioned against the proposed 6th Addition. The attached Table 1 shows the proposed rates per lot for reapportionments based on 1993 and 1994 payments. The water and sewer services will be assessed against all 29 lots in the plat. The mainline sanitary sewer, watermain, storm sewer and streets will be assessed against the 27 lots along Driving Park Road. The per lot assessment for the services is estimated at $775.32 (Project costs of $22,484 and 29 lots). The estimated per lot rate for the remaining project costs, $148,238, assessed against the 27 lots along Driving Park Road is $5,490.28. The total per lot rate along Driving Park Road is, therefore, $6,265.60. There will also be an assessment of $580 per lot for the future MSA street improvement costs. Re-apportionments of storm sewer assessments for L.I. 276, 289 and 293 as shown on Table 1 will add approximately $1,567 per lot. PROJECT SCHEDULE The project does not affect properties outside of the Highlands of Stillwater. A Public Hearing will not be required. The following is the estimated schedule of the Phase 5 improvements: Council accepts report and orders preparation of plans and specifications July 5, 1994 Approve plans and specifications and authorize advertisement for bids Advertise in local paper and Construction Bulletin July 5, 1994 July 8,15 & 22, 1994 July 25, 1994 Receive bids Council awards contract August 2, 1994 Complete construction August 2, 1994 October 30, 1994 Begin construction e Assessment Hearing October, 1994 e e Honorable Mayor and City Council City of Stillwater June 30, 1994 Page 4 CONCLUSION AND RECOMMENDATIONS The project is feasible and should be constructed as described above. Sincerely, Short Elliott Hendrickson Inc. '-f f) .- ) I ~j~_ ,,- y~t Barry C. Peters, P.E. bcp Attachments e e Honorable Mayor and City Council City of Stillwater . June 3D, 1994 Page 5 I hereby certify that this Report was prepared by me our under my direct supervision and that I an a duly Registered Professional Engineer under e laws of the e f Minnesota. 7 v Date: to /3-; 10 y Reg. No. 14148 Reviewed By: ~ Lr'\ tmI'u Date: ..JVf')e 3d, (Gr '1 '-I " STILLWATER, MINNESOTA 06130/94 HIGHLANDS 6th ADD. L.l.306 ENGINEERS ESTIMATE e SEH FILE NO. STILL9414 ENGINEERS ESTIMATE EST. UNIT # ITEM UNIT QUANT. PRICE TOTAL STREETS - HIGHLANDS OF STILLWATER 6th ADD. 1 MOBILIZATION LS 1 5,000.00 5,000.00 2 TOPSOIL BORROW (LV) C.Y. 200 7.00 1,400.00 3 SUBGRADE PREPARATION RD.STA. 10 175.00 1,750.00 4 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 1500 7.00 10,500.00 5 TYPE 41 WEARING COURSE TON 400 23.00 9,200.00 6 TYPE 31 BINDER COURSE TON 400 21.00 8,400.00 7 BIT. MATERIAL FOR TACK GAL 170 1.65 280.50 8 0418 CONC. CURB & GUTTER L.F. 2016 5.50 11,088.00 9 SODDING, TYPE EROSION CONTROL S.Y. 700 2.00 1,400.00 10 BALE CHECKS EACH 10 10.00 100.00 EST. STREET CONSTRUCTION $49,118.50 35% ENG. ADMIN., LEGAL 17,191.48 ---- EST. STREET PROJECT COST $66,309.98 SANITARY SEWER - HIGHLANDS OF STILLWATER 6th ADD. 11 CONNECT TO EXISTING SAN. SEWER EA. 2 400.00 800.00 12 CONNECT TO EX. MANHOLE EA. 1 600.00 600.00 13 STANDARD MANHOLE EA. 12 1,000.00 12,000.00 14 8'x4' PVC WYE EA. 29 35.00 1,015.00 15 8' PVC SAN. SEW. 0-12 L.F. 1203 15.00 18,045.00 16 EXTRA DEPTH MANHOLE L.F. 8 75.00 600.00 17 4' PVC SERVICE L.F. 870 6.00 5,220.00 18 COURSE FILTER AGGREGATE TON 100 6.00 600.00 EST. SANITARY SEWER CONSTRUCTION $38,880.00 35% ENG. ADMIN., LEGAL 13,608.00 -- -- EST. SANITARY SEWER PROJECT COST $52,488.00 WATERMAIN - HIGHLANDS OF STILLWATER 6th ADO. 19 CONNECT TO EX. WATERMAIN EA. 2 300.00 600.00 20 6' GATE VALVE & BOX EA. 3 350.00 1,050.00 21 l' CITY INSTALLED CORPORATION STOPS EA. 29 75.00 2,175.00 22 EXCAVATION FOR CITY INSTALLED CORPORATIO EA. 29 30.00 870.00 23 l' CURB STOP & BOX EA. 29 75.00 2,175.00 24 HYDRANT EA. 2 1,000.00 2,000.00 25 6' DIP WATERMAIN L.F. 1030 12.00 12,360.00 26 l' COPPER L.F. 800 6.50 5,200.00 27 DIP FITTINGS LBS 500 1.80 900.00 28 RELOCATE HYDRANT LS 1 1,200.00 1,200.00 EST. WATERMAIN CONSTRUCTION $28,530.00 35% ENG. ADMIN., LEGAL 9,985.50 EST. WATERMAIN PROJECT COST $38,515.50 STORM SEWER - HIGHLANDS OF STILLWATER 6th ADD. 29 CONNECT TO EXISTING STORM SEWER EA. 1 450.00 450.00 30 12' RCP STORM SEWER L.F. 152 16.00 2,432.00 31 18' RCP STORM SEWER L.F. 175 18.00 3,150.00 32 CONSTRUCT CATCH BASINS EA. 3 700.00 2,100.00 33 CONSTRUCT MANHOLE EA. 1 800.00 800.00 34 CASTING ASSEMBLIES EA. 4 250.00 1,000.00 -- -- EST. STORM SEWER CONSTRUCTION $9,932.00 35% ENG. ADMIN., LEGAL 3,476.20 e EST. STORM SEWER PROJECT COST $13,408.20 TOTAL HIGHLANDS OF STILLWATER 6TH ADD $170,721.68 PAGE NO.1 e e TABLE 1 STILLWATER, MINNESOTA HIGHLANDS OF STILLWATER 6TH ADD. ASSESSMENT RE-APPORTIONMENTS L.I. 306 SEH FILE NO. STILL9414 OUTLOT A ; OUTLOT A ORIGINAL ORIGINAL ORIGINAL I BEGIN. HIGHLANDS 5TH ADD. HIGHLANDS 6TH ADD. RATElLOT LOTS MOVED REMAINING TOTAL TO BE RATElLOT I BALANCE '94 4.85 AC /30 LOTS 10.79 AC /44 LOTS 6TH ADD TO 5TH ADD. LOTS RE-APPORT. 29 LOTS IMPROVEMENT '94 YEARS PAYMENT BALANCE BALANCE/ADDITION BALANCE/ADDITION 44 LOTS FROM 6TH ADD. 6TH ADD 6TH ADD L.I.276 32,507.66 9 3,611.96 28,895.70 8,960.70 19,935.00 453.07 15 29.00 13,138.98 453.07 L.I.289 26,482.12 10 2,648.21 23,833.91 7,391.10 16,442.81 373.70 15 29.00 10,837.31 373.70 L.I.293 56,022.66 10 5,602.27 50,420.39 17,833.20 32,587.19 740.62 15 29.00 21,4n.92 740.62 --------.. -------- $1,567.39 e Iro t)s '/) 0 rt Ot. lOt) >- -' w w ffi ~ <@> N Ie HIGHLAND 6TH ADD. STILLWATER, MINNESOTA ~SeJ ENGlNEERS.ARCH7R:~Pt.ANNERS FILE NO. STILL9414 DWG.NO. 1 e N + DRIVING PARK ROAD 1- WATERMAIN AND SANITARY SEWER ~SEH STILLWATER, MINNESOTA HIGHLAND 6TH ADDITION DATE 1-2&-14 ENGlIIEERS.ARCHITF:CTS.PLAIINERS LEGEND :;. EXIST. SAN. SEWER . · PROPOSED SAN. SEY€R ~ 4 PROPOSED WA TERMAlN ~ EXIST. WATERMAIN TYPICAL SECTION e 16' CONSTRUCT "T" TURN-AROUND N t 16' D418 MOUNTABLE CURB >>[] EXIST. STORM SEWER · · . PROPOSED STORM SEWER STREET CENlERUNE DRIVING PARK ROAD e STREETS AND STORM SEWER ~SEH FILE NO. S1lU.I414 STILLWATER, MINNESOTA HIGHLAND 6TH ADDITION DATE &-28-M ENGlNEERS.ARCHITt:CTS.PLANNERS JUL- 5-94 TUE 18:32 GROUND DEVELOPMENT FAX NO, 546+7321 P. 02/04 '\ GROUND 1I}) ill 'if IE 11 CO) IF JMI IS N 1r CORPORA TION e 1550 UTICA AVE. SO. # 485 MPlS., MN. 55416 612-546-2625 July 5. 1994 STILLWATER CITY COUNCIL MEMBERS C/O STEVE RUSSELLCITY OF STILLWATER 216 NORHT FOURTH STREET STILLWATER, MN. 55082 Re: THE HIGHLANDS OF STILLWATER 6TH ADDITION Dear Council Member, I respectfully request approval of the above matter by the City of Stillwater, at Its June S. 1994 City Council Meeting. There is no cause to delay the 6th addilion because of minor drainage alterations in the earlier additions e I have met wUh the City Staff and the Builders. I have met with homeowners in a meeting at lhe City Offices. I have met with all our engineers and our surveyors. An overall explanation is that there are three drainage swales within the first four additions {138 lots) which require some form of minimal alteration. These alterations will effect 10 lots In total. All costs of the alterations are the cost of the Individual builders, with G.D.!. covering the cost of the engineering and surveying. The homeowners will not be asked for anything except their cooperation during the alteration. Ground Development, Inc. has been able to compile a partial list of people who have expressed a significant inlerest in the 6th addition. These individuals and/or families have a real stake in any delay which might be invoked on this addition. Attached please find the referenced list. Il appears at this late date some at the City would like to re-negotiate our agreement and understandings to better the Cily's perceived position. Ground Development, Inc. has conducted it's business with the reliance that the agreements in place between lhe City of Stillwater and the COmpany would be adhered to by both parties. In this regard the Company has spent Tens of Thousands of Dollars, made firm representation, and firm commitments to. lhe completion of The Highlands Of Stillwater. In short further delays will have a dramatic economic effect, one which will be irreversible and substantial enough to cause a major problem for all lhe parties. It could be concluded that GOI's lract record and our working relationship over lhese last four years have no merit. I would hope that is not the case. I hope the Council, as a whole, will look 10 our underlying agreement and relationship as you approve the 6th Addition and, we move forward with the completion of The Highlands or Stillwater. e Thank you again for your attention to this matter. ~?J. Steven Fii8~ President SCF:ais JUL- 5-94 TUE 18:33 GROUND DEVELOPMENT FAX NO. 546+7321 P. 03/04 ,. - .. -. e 7/5/94 THE HIGHLANDS OF STillWATER 6TH ADDITION - CLIENT L1S1 J E AND CHRISTINE CASS 6351 N ST CROIX TRL OAK PARK HEIGHTS, MN JAMES AND DONNA CLAIRMONT 8381 GROVELAND CT MOUNDSVIEW, MN 55112 CAROL EASlVVOOD 1311 S EVERETT ST STILLWATER, MN 55082 BOB FARRAR 2020 WASHINGTON AVE STilLWATER, MN 55082 e DOUG AND BEV FLURY 1410 LOOKOUT DR STILLWATER, MN 55082 PAUL AND BETH HAYES 724-8799 MIKE AND MARY HOLLY BENSON BLVD STILLWATER, MN 55082 DAVE AND DONNA JUEFFNER 350 PINE TREE TRAil STILLWATER, MN 55082 LARRY LETHERT 7645 CURRELL BLVD WOODBURY, MN 55125 la ,., PAT AND PAUL RHODE 439-5732 JUL- 5-94 TUE 18:33 GROUND DEVELOPMENT FAX NO, 546+7321 p, 04/04 -\ .. '" .. e 7/5/94 THE HIGHLANDS OF STILLWATER 6TH ADDITION - CLIENT LIS' BILL AND JUDY ROY 485 E SKILLMAN AVE MAPLE WOOD, MN 55117 DAVE SCHALLE 2436 DRIFTWOOD STILLWATER, MN 55082 DAVE SCHALLEY 2436 DRIFTWOOD LANE STILLWATER, MN 55082 ROGER AND JULIE SCHLICHT STILLWATER, MN 55082 e KIM WALLRAFF 774-2787 DANNY AND LOU WELLS 1582 NEVADA AVE E 8T PAUL, MN e ~e e . U I~ Y MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer~. Update on Highlands Drainage Issues RE: DATE: July 1, 1994 On Thursday, June 23rd, Steve Fiterman of Ground Development and I met with members of the Highland neighborhood that have expressed concern about drainage issues. During the two hour meeting, we discussed various drainage problems and possible solutions. The meeting was very productive and the residents appreciated it. The developer has shown good progress today. The drainage issues along Gilbert Court relating to the Reese property and the Ponath property have both been resolved. A contractor has been hired to handle the drainage issue along the property owned by the Nelson's, who are adjacent to the Highlands area. This work is expected to be completed shortly. The other major drainage issues both relate to the location of swails. One is along the Johnson property on Highland Road, the other is along the Hoy property on Lydia Court. Both of these drainage issues are actually more grading issues than drainage. All the lots associated with the drainage systems in these backyards drain properly, it's simply that the swales are not located completely on the easements. The developer has hired Pioneer Engineering to survey both these drainage swale systems in order to determine the best method of addressing this problem. At the time of this memo, no final solution has been reached for these drainage issues, but several options might work. I am. hopeful that these issues will be resolved within the next two weeks. The developer and builders are all showing a good faith effort toward resolving the grading and drainage issues. Although we may never satisfy every property owner in the area, I am. hopeful that the residents by and large will be happy with the final solutions. ~e e . vL '-1;--) MEMORANDUM TO: Mayor and City Council Klayton Eckles, City Engineer \(i-\~. I FROM: RE: Myrtle Street Rehabilitation July 1, 1994, L.r. 307 DATE: DISCTTSSION Attached is a feasibility study prepared by SEH concerning the rehabilitation of Myrtle Street between 5th and Owens. This section of Myrtle Street is concrete pavement, and a portion of it is being disturbed by the Myrtle Ravine project currently underway. This pavement area is significantly distressed. If Council chooses to proceed with this project, two resolutions should be passed. First a resolution formally ordering this report should be passed. Second, a resolution accepting the report and ordering the hearing should be passed. ) - WASHINGTON COUNTY DEPARTMENT OF HEALTH, ENVIRONMENT AND LAND MANAGEMENT GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 3803. STillWATER. MN 55082-3803 Office (612) 430-6655. TOO (612) 439-3220 . Facsimile Machine (612) 430-6730 Mary L. McGlothlin Director Rose Green Office Manager June 21, 1994 Nile Kriesel City Coordinator Stillwater City Hall 216 N. Fourth St. Stillwater, MN 55082 Dear Nile: Attached is a draft copy of a proposed agreement between the City of Stillwater and Washington County concerning the collection of the solid waste management service charge. Please review and let me know of any comments that you have. e If you have any questions, please contact me at 430-6668. Sincerely, ~ \-... ~~ Judy L. Arends Solid/Hazardous Waste Program Superv~sor cc: Wally Abrahamson, County Commissioner Jim Schug, County Administrator Mary McGlothlin, HELM Director George Kuprian, Senior Assistant County Attorney David Magnuson, City Attorney ~ (] . . ~ t' ~{..I~, -1~ '(0 ~~~~ wfl'\ tyu-~ -A I A J~ ..:vi-' ~()"1t'V -r ~ &- t.v l..~A L' <:-r:- . '-':yvv../'l-J . ,..,.- UI...VV'N'-^-'\'" _ ~ ~ Jt~. ~.~ W(JJv~d~ ~~~\X~ ~~~~'^' CL~ /f1 ~ - Prinled on Recycled Paper 15% Post Consumer Waste AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER ~ e e e " All data collected, created, received, maintained, or disseminated for any purposes by the activities of City because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. Pursuant to Minnesota Statute 16B.06, Subd. 4, the City agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the City and involve transactions relating to this Agreement. City agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. The County may terminate this Agreement at any time following thirty (30) days written notice to the City. If this Agreement is terminated, the service charge to Stillwater residential generators reverts to $1.60 per month. e., e e ',-, 06/27/94 15: 13 ECKBERG LAW F I R~l -7 4390456 NO.748 P002 ." FILE COpy L.AW OF"F"ICES Of" ECKBERG, LAMMERS, BRIGGS, WOLFF 8< VIERLING le3~ NORTHWESTERN AVe:NVe: 5TILLWATEFl. MINNESOTA 55082 L.YI.E.,), ECK6ERG <JAMES F'. LAMMERS ROBERT G, BRIGGS PAUl. A. WOL.I"F-" MARK .,J. VIERLING GREGORY G. GAL.,-e;~ Kt:vIN K. sHoe:ee:RG THOMAS.,J. WEIDNER SUSAN O. O~ON (512) .:.;39-2575 J:'A,X (f5I~) 439-2923 May 31, 1994 Mr. Charles Hooley, Mayor city of stillwater 920 South Greeley street stillwater, Minnesota 55082 Gary Funke 1605 West pine Street stillwater, Minnesota 55082 Mr. Jay Kimble 412 West Elm Street stillwater, Minnesota 55082 Richard Cummings 1060 Amundson Drive stillwater, Minnesota 55082 Ms. Ann Bodlovick 1511 West Olive street Stillwater, Minnesota 55082 Re: CUrve Crest Properties II Dear Honorable Mayor and councilpersons: This office was retained by Curve Crest Properties II to appeal the assessed taxes on the building owned by CUrve Crest Properties II which is known as the Brine's building located in the industrial park. In August of 1993, we met with the Mayor and staff regarding the fact that the property was subject to a tax increment financing agreement. At that time, the Mayor and staff indicated that any settlement of this matter would have to include a provision that the city would not lose funds from the underlying TIF agreement. As a result of those discussions, my client and the County of Washington reached an agreement as to the assessed value of the property wherein they agreed to reduce the assessed value to $612,000.00. This was based on a county comparison of other buildings located in the industrial park and in Washington county. Although my clients believed it should be lower than that, they agreed to accept that amount. In addition, my clients agreed that on top of the normal taxes associated with the assessed value of $612,000.00, that the funds apportioned to the city under the TIF agreement would also be added to that. As a result, the County would collect the taxes and the portion of the TIP that belongs to the city and distribute that to the city. ,'~":;t~l ~ ~ .1S9. 1 '. . JI.. . . WASHINGTON COUNTY DEPARTMENT OF HEALTH, ENVIRONMENT AND LAND MANAGEMENT GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 3803 . STillWATER, MN 55082.3803 Office (612) 430.6655 . TOO (612) 439-3220 . Facsimile Machine (612) 430-6730 Mary L. McGlothlin Director Rose Green Office Manager June 24, 1994 Nile Kriesel, Coordinator City of Stillwater 216 N Fouth St Stillwater MN 55082 Dear Mr. Kriesel: Enclosed is the 1994 Memorandum of Agreement for Curbside Recycling Grant Distribution and the revised Curbside Recycling Grant Guidelines. e Please sign the Agreement and return it to this office by July 22, 1994. In addition, please send the following: 1. A recent copy of the agreement with your curbside recycling contractor. After the required information is submitted, a copy of the executed Agreement and your curbside recycling funds will be sent to you. Please feel free to call me at 430-6680 if you have any questions or comments. Enclosures -0 ' C~~~ ~ r; v~. {D_/~L/ . /~ Jy ~.J: '> ",j-S- y/~.. ~ ~ ~vY..J-' d1 J--^- vJ~ / / l Sincerely, ~. 1 ./-Iv:r.........v.:)/' 1-,. fJCU.Lj?......... Thomas A. Haugen Environmental Health Specialist T AH/mlp e ~~~e:o~~;oenC;~~:r~~:;e AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER e e ,e >:., 3. The Grantee's Obligations: a. The Grantee shall enter into an agreement with the City of Oak Park Heights indicating that the Grantee is authorized to receive recycling grant funds from the County for their joint curbside program. b. The Grantee will sign a contract with a Recycling Contractor which specifies the responsibilities of each party and the rate of payment for curbside recycling services as provided by the Contractor. c. The Grantee agrees to follow their 1994 Curbside Recycling Grant Application. d. The Grantee will use all recycling grant money received in 1994 as a result of this Agreement, for recycling services and public education related to recycling. If all recycling funds are not used within the grant period, the Grantee must submit a plan to the County by December 15, 1994, which indicates how the funds will be used the following year. e. The Grantee will prepare and submit semi-annual recycling reports to the County. The report covering the period from January 1 to June 30 shall be due by July 31, and the report covering the period from July 1 to December 31 shall be due by January 31 of the following year. The semi-annual reports will be made on a form provided by the County. f. The Grantee should organize a recycling committee which will assist in monitoring the curbside recycling program and provide direction on additional public education activities and other program needs. g. The Grantee further agrees to take affirmative action to include the participation of targeted group businesses (small Minnesota businesses owned and controlled by women, people of color or people with disabilities) in the performance of this Agreement, whenever possible. At such times, the Grantee agrees to contact the County to obtain a list of targeted group businesses. -2- e e e It 5. Data Practices: All data collected, created, received, maintained, or disseminated for any purposes by the activities of Grantee because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. 6. Records Availability and Retention: Pursuant to Minnesota Statute 16B.06, Subd. 4, the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement,. Grantee agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement. 7. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the County or the Department. No tenure or any rights or benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. 8. Nondiscrimination: During the performance of this Agreement, the Grantee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. -4- e e e LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 94-158 A T & T Abrahamson Nurseries American Institute of CPA's Bryan Rock Burmaster, Russell Capital Communications Deblon, Diane Earl F Anderson Ecolab Pest Control Emergency Apparatus First Trust Food-N-Fuel Government Finance Officers Assn Huntingdon Metro Fire MN Cellular One Moody's Investor Services Friden Neopost Northern States Power Northwestern Tire & Battery Oak green Sod R L Polk Company Recreational Surfaces St Marie's Sheet Metal Springsted Thompson Publishing Group Wear Guard Wybrite Long Distance Tree-City Hall Membership Renewal-Deblon Rock Janitorial Services Maintenance Contract 93/94 Health Insurance Refund S top Signs Pest Control Engine Repair Paying Agent Fees Film S u bscription/Memebership-Deblo Soil Compaction Tst-Jr High Prk S upplies- Fire Mobile Phone Professional Services Postal Machine Maintenance Street Lighting Rebuild Frnt Spnsn/Batteries Sod City Directories Patching/Repainting-Lily Lake Refund-Heating Permit Professional Service-Bond Obg Subscription Renewal-FLS Coveralls/S hirts Memory /Maintenance 64.43 79.85 95.00 43.19 120.00 285.00 82.50 895.31 218.33 95.40 2,281.50 2.18 235.00 1,055.00 75.67 80.27 5,000.00 240.50 9,746.43 349.97 17.04 774.00 2,700.00 30.50 41,469.73 238.00 91.47 1,044.04 , e LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 94-158 e A T & T Abrahamson Nurseries American Institute of CPA's Bryan Rock Burmaster, Russell Capital Communications Deblon, Diane Earl F Anderson Ecolab Pest Control Emergency Apparatus First Trust Food-N-Fuel Government Finance Officers Assn Huntingdon Metro Fire MN Cellular One Moody's Investor Services Friden Neopost Northern States Power Northwestern Tire & Battery Oakgreen Sod R L Polk Company Recreational Surfaces St Marie's Sheet Metal Springsted Thompson Publishing Group Wear Guard Wybrite MANUAL CHECKS American Wind Symphony Banner Fireworks Display Blue Cross/Blue Shield of MN Gov't Finance Officers Assn Hansen, Patricia Junker Sanitation McDaniel, Gail & Lammers, James MN Dept of Revenue MN Pollution Control Agency Sensible Land Use Coalition Swanson David/American Legion U S Postmaster U S Postmaster ADDENDUM TO BILLS e American Financial Printing American Payment Centers Long Distance Tree-City Hall Membership Renewal-Deblon Rock Janitorial Services Maintenance Contract 93/94 Health Insurance Refund Stop Signs Pest Control Engine Repair Paying Agent Fees Film S u bscription/Memebership-Deblon Soil Compaction Tst-Jr High Prk Supplies-Fire Mobile Phone Professional Services Postal Machine Maintenance Stree~ Lighting Rebuild Frnt Spnsn/Batteries Sod City Directories Patching/Repainting-Lily Lake Refund-Heating Permit Professional Service-Bond Obg Subscription Renewal-FLS Coveralls/S hirts Memory /Maintenance Concert Fireworks-4th of July Health Insurance Appplication & Review Fee-CAFR Easement June Payment Easement Sajes/Use Tax Storm/Water Permit 1994 Legislative Update Lumberjack Days Parade Postage-Meter Postage-Meter Printing-Bonds Box Service-Cub Foods 64.43 79.85 95.00 43.19 120.00 285.00 82.50 895.31 218.33 95.40 2,281.50 2.18 235.00 1,055.00 75.67 80.27 5,000.00 240.50 9,746.43 349.97 17.04 774.00 2,700.00 30.50 . 41,469.73 238.00 91.47 1,044.04 5,000.00 12,000.00 5,109.50 415.00 6,000.00 90,429.99 18,000.00 191.00 85.00 50.00 6,000.00 1,000.00 1,000.00 2,067.70 150.00 e Bjorkman, Todd Board of Water Commissioners CATCO Cleansoils DAC Industries Earl F Anderson Equipment Supply Fixmer, Don Fred's Tire Goodwill Industries Government Training Service Hamilton, Sara Hance Office Equipment Johnny's TV Junker Sanitation LaChapelle, Michelle Magnuson, David Meras, Keri Metro Waste Control Com MN Cellular One North S tar Turf Northern States Power Norwest Bank Oak Park Heights, City of Safety Kleen Schield Construction Stepp Manufacturing Stevenson, Mary Jo T A Schifsky Thibodeau, Kelly Thompson Hardware Tower Asphalt Tower Asphalt United Building Center Washington County Public Works Wybrite e Mileage WAC Charge Repair Parts Treated Dirt Odor Digester Emergency Vehicle Signs Service Calls Supplies-Mounting TV & Camera Tire Repair Recycling S eminar- Roettger /S ten der Swimsuit Maintenance Agreement-Typrewrit Install Camera/VCR Repair Recycling Swimsuit Legal Services Swimsuit SAC Charge Mobile Phone Grinding Wheels/Milorganite Gas/Electric Paying Agent Fees Sewer Hook-ups Maintenance Agree-Parts Washer Payment #1-LI #284 Tar Kettle Repair Sew on Badges/Patches Asphalt Swimsuit Supplies Pay #5-Jr High Parking Lot Payment #1-LI 301 Door/Stakes & Cement Construction Agree-McKusick Rd Maintenance Agreement 52.00 4,653.00 490.78 1,694.84 138.76 101.21 1,200.51 59.01 13.57 297.92 200.00 51.00 230.00 93.98 10,260.00 51.00 8,626.66 51.00 18,443.70 65.13 204.48 8,303.48 600.00 600.00 119.28 86,617.55 1,147.01 48.00 374.97 51.00 53.36 81,248.06 287,912.13 339.21 6,553.97 241.00 TOTAL: 736,096.07 Adopted by the City Council this 5th day of July, 1994. APPROVED FOR PAYMENT e ------------ ------------ e e e r illwater "~ -- - ~ -- -~ THE BIRTHPLACE OF MINNESOTA J REQUEST FOR INSTALLATION OF BANNER 1. ::~~:~:~ION x:<:~~~~~~; ~~ );A. Xi ~~ 1 S:st~ ~~ b/J Non-Profrt o For Profit 2. 3. ADDRESS 9D3 11) (J. tai~ s;:r TELEPHONE 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: -Q.,,--1Zt' -l-' ~J 5. BANNER LOCATIONS REQUESTED: o Main Street at Olive Street (Mad Capper)* ~ North Main Street - 100 Block (Kolliners)" ~,;/!:::f!::;"'...... -d:wu \ o Chestnut Street at Union Alley (Firstar Bank) ~e:LlJ ') *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: ~ p-. ;;;) - I Cj ; /9 <7 <j 7. INSTALLATION FEE (Non-Pr'ofitlCharitable Organizations Exempt from Fee) o $40.00 - Make check payable to City of Stillwater FOR OFFICE USE ONLY o City O' MnDOT o Fee Paid Date: Date: (Required for Main Street Locations) Date: STILLWATER FIRE DEPT. AND MnDOT REQUIREMENTS ATTACHED CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 e e e r illwater ~ -- -- ~ ---- -/'.. THE BIRTHPLACE OF MINNESOTA J REQUEST FOR INSTALLATION OF BANNER 1. .'" ,'.1 ly.1 b (...1.:.....7...-1- \1\.-' '--~ L.J..::..t, I I I V:, \ \ ["\{ I APPLICANT ORGANIZATION _Mr, \;<.- [XJ Non-Profit o For Profit 3. ADDRESS is' r'<. f,,;, (l.l1-.S-tlilJ ,S~i ~ TELEPHONE 3~"j\ -. eel (n I 2. , ~' (\ . ...... ,,' c .'. / He, ). -,:':' _ (. .~ ..J. _, ( c. I X 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: -_<). '!N'i(\(~:- ~L~,( c/~o t}(t.<. +U:it)V(t-l f-1 f~ (}(i ~.: ~ -r;> HnJ $.- tfDI )-~- ! 5. BANNER LOCATIONS REQUESTED: o Main Street at Olive Street (Mad Capper)* DQ North Main Street - 100 Block (Kolliners)* o Chestnut Street at Union Alley (Firstar Bank) 6. *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS DATES TO BE DISPLAYED: T<...; It.; "~(.J, i q 0J..{ . -tr: fh,C-{.i.C.1- I.~ J 174- -----, ,. -u ' ~ INSTALLATION FEE (Non-Profit/Charitable Organizations Exempt from Fee) o $40.00 - Make check payable to City of Stillwater 7. FOR OFFICE USE ONLY o City O' MnDOr o Fee Paid C:....-.~{.. ~.,,! - .1.... - I J- . ~ C - Date: Date: (Required for Main Street Locations} Date: STILLWATER FIRE DEPT. AND MnDOT REQUIREMENTS ATTACHED CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 e From: Ann Terwedo, Community Development Heritage Preservation Committee Stillwater City Council Jill Greenhalgh & Rolf Dittmann Renovation & Repair of 410 N. 4th Street House (previously known as the "Grover Sim's" house) Date: June 28, 1994 Memo to: Re: We wanted to update you on the work that has been done on the renovation and repair of the house we purchased last fall at 410 North 4th Street. The first 3 months were spent demolishing the interior lathe and plaster walls. This was necessary because the ceilings and walls were all damaged and deteriorated beyond repair. During this process we discovered many major structural repairs were needed which entailed jacking up both the first and second floor, and then building new supporting headers. This was due to the inadequate structural support throughout the house. The existing furnace chimneys were very badly deteriorated and also had to be removed. The two kitchen porches, both of which had existing foundations, were also rotted and had to be torn down and rebuilt. e After a bit of excavating, Rolf was amazed to discover that the basement under the kitchen actually had a concrete floor. This was a surprise, because on top of the floor was approximately a foot of muck: several inches of leaves, 2+ inches of solid ice and 7 inches of mud. Asbestos abatement was.done in the basement which was saturated with asbestos fibers from two old furnaces and old pipes. The mechanical replacement of wiring, plumbing and heating systems is about 75 % completed. Clean-up of the debris which had been sitting around the house for years is about 80 % completed. We have filled over $1,000 worth of dumpsters, or a total of 100 cubic yards of refuse ( including about 300 + empty catfood cans found in the basement under the stairs). The clean-up should be complete within the next few weeks. This includes the remains of the garage, which was rotted and crawling with carpenter ants. We plan to occupy the home by December. Our primary focus has been on completing the interior of the house. Still remaining to be done this summer is a complete re-roofing of the house. We also hope to repair the front porch this summer or fall. e We expect the house to be 100 % completed no later than September of 1995. Our friends at the Rivertown Restoration Committee have hinted at our being able to be on the annual fall tour of homes in September of 1995. We would be delighted to do sol If you have any questions please feel free to call us at 430-1560. t..o Y'>, I , e ORDINANCE NO. 723 AN ORDINANCE AMENDING THE STILLWATER CITY CODE BY CHANGING SEWER RATES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Section 1. Amending. Section 29.01, Subdivision 1, (3) of the Stillwater City Code is hereby amended to hereafter read as follows: " ( 3) MULTIPLE DWELLINGS,. Mul t-iple Dwellings shall be charged a sepcH a.t.eeFiarge for each dwelling unit located in the dwelling as follows: (a) 2 unit Dwelling - 95% of the minimum charge set forth in (1) for each unit within dwelling. (b) More than 2 unit dwelling - 75% of the minimum charge set forth in (1) for each unit within the d\velling. :e (c) Condominium - 70% of the minimum charge set in (1) for each unit within the dwelling. (d) Federally Certified Senior Hous~ng - 56%-of the minimum charge set forth in (1) for each unit within the dwelling. (e) Multiple Dwelling Overage Charges - Overage charges for multiple dwellings shall be at the rate of $2.10 for every 1,000 gallons of water used in excess of the percentage of the minimum charge multiplied times 10,000 gallons. Section quarter (f) In determining charges for all property within the City excent for one and two Iamily dwelllngs, the sewer arges shall be ased upon .-A consum lon 0 wa er for the prevlou~ lJilling period. T1~ (11J7"'1..~~~~) 2. The rates set forth herein shall b~ffedtive for the It) beginning April 1,1990. Section 3. In all other ways, Chapter 29 shall remain in full force and effect. e Section 4. The ordinance shall be in full force and effect from . and after its passage and publication according to law. .) e Adopted by Council this 3rd day of April, 1990. CITY OF STILLWATER d~~~ Wally raharnson, Mayor Attest: Published: April 12. 1990 \ \ tit '~.'." ". ," ':"-.'- '^..i:. i '" .:'~_~:;.-...:.:-;... "'i..,;:'.r.,,,~'" -'+.;:..'.-i....,;,~. .;...,. ..,- ,:; 'Y..' ..:)...~ .:~,...:: ",.; ~ _._,;;;"._~..:;;;,,-.";':'...;: ; ..; ,~... .;;'~~"'''''''''''----'''''''''':-'''';\ ~'.-~.,.'-. e Io-.'.l. ___ ~ 01 ;....... J . Service establishments.such as barber or beauty shops; custom tailors; laundry agencles and self-service laundries; laundries shoe :epair shops; ~ry cleaning~ ~ressing.or tailoring shops; , printlng shops; radlo and televlSlon statlons; telephone exchanges and the like.'1 ~"~'TON 2. EFFECTIVE DATE. This ordinance shall be in full force and effect :~~fter its passage and publication according to law. .. " ~ ; ,-~;, . . '-CGedby the City Council of, the ',::....:"'1 ,'.;is 10th day of August, 1976'. <,bushed: August 13, 1976 City of Stillwater, /""...... -- -~-----....." Il ,(', /rJ~(l~ !e '" -C''-A~,-/~ / ,--" /1/ti~ Mayor test: d~/?~ ,J Actin City Clerk - \ \ '.' ORDINANCE NO. 540 A:i ORDINANCE AMENDING ORDINANCE NO. 368 OF THE CITY OF STILLWATER REGULATING TEE FIXING AND ESTABLISHING OF SEWER SERVICE CHARGES AND PROVIDING COLLECTION THEREOF. ~he City Council of the City of Stillwater, Washington County, Minnesota, caes ordain as follows: SECTION I : of Stillwater - ' tallows: Section I, Sub-paragraph B, of Ordinance No. 368 of the City passed October 6, 1959, is hereby amended to provide as SECTION I. B. In determining the sewer service charge to be paid for residential properties except multiple dwellings of more than two (2) units, the water charges for the months of January, February and March) of each year shall be used as the basis for computation for each quarter for the next succeedin; four quarters. 1* C. In determining charges for non-residential properties and multiple dw~llings of more than two units the sewer charge shall be based upon ac~ual consumption of water for the previous billing period. - ~CTION II. This ordinance shall be in full force and effect from'and after its "'ssage and publication according to law. i~ssed by the City Council of the City of Stilhvater this th day of August, 1976. PUblished: August 13) 1976 &' / / C" 'c:" /} /} y '../, ' " c.)' ' /, ,./ ~. . i . . .' {... CW.A_~--0/.~zt.,- 8 MINNESOTA-WISCONSIN BOUNDARY AREA COMMISSION . '. . 619 SECOND STREET, HUDSON. WISCONSIN )4016.1576 :' J... . ServiRg Our Sponsor Stales on the SL Croix . ..' and Jiississippi Rivers since 1965 W;sconsin Telephone 11151 JS6.9444 ."OU Telephone 121 0;.7131 Date: June 10, 1994 Office Hours: 8 A.M. . 5 P.M. Monday.Friday FAX (715) 386-9571 To: Mayor City of Stillwater From: Dan McGuiness Minnesota-Wisconsin Bounda!)" .-\rea Commission Re: Request for Information - Stillwater.Houlton Bridge Project The Minnesota-Wisconsin Boundary Area Commission continues to consider its position on the proposal by the Minnesota Department of Transportation to construct a new bridge across the S1. Croix National SCC111C Rivcr,.vay in th~ Sti1:"..vutcr-Hou1hJn area. In JOiiig so, \v\.: \vould lik~ Lv jcarn ai:iout, and consider, the most current official positions and opinions of other agencies and local units of government in the area about this project and several specific aspects. We would, therefore, very much appreciate your answers to the following questions by July 10, 1994. Your thoughts, either in the form of a letter or FAX (715) 386-9571, or in the form of copies of existing documents which would provide the answers (i.e, city council resolutions, position papers, review letters, etc.) would be helpful. 1. e 2 3. 4. . 5. e QUESTIONS TO WHICH WE WOULD" APPRECIATE RESPONSES Does your agency, unit of government or organization have any position or opinion on the proposed project (to build a new bridge across the 51. Croix River at Stillwater)? If you do have any position statement, please forward it or summarize it in a letter to us. Do you have a corridor preference (north, central, southern corridor)? If so, which one? If you have a preference for a southern corridor, do you prefer one of the specific alignments (northern, central or southern) or do you have no preference? Do you have any position or opinion about the color of the structure? If so; what is it? If a new bridge is built, do you h4ve any opinion about the status of the existing bridge? Do you favur its rCllluv:.il, il~ i<~tcnlion as :Ill Gpcra~ing bridge, retention :.is 3 non",oper~!ing bridge, or, some other position? 6. Do you have any opinion about a no-build decision, i.e., that the preferred option should be to keep the existing bridge and use some form of traffic control to reduce congestion (Traffic System Management options.) 7. We would also welcome any other ideas, comments or thoughts you may have. All comments will be considered by our Commission in the next few months as we continue to review this project and formulate our own recommendations. Again, we appreciate your help in this process. If you have questions, ple~lse call me about our current work in this important area of public policy. --"Y"lA.c:..U [0 ~~.~ .. ~~J~~~~~-~ ~ ~~~~ ~~fiv.~0 ~l~~~~~~ ~ cctiuA.. ~~ t 5~ ~U.J..J ~ ~ -10 ~~~MW~A~~~~I~vVz., ~ e June 24, 1994 aS$ociation of metropolitan municipalities Charles Hooley Mayor 920 S Greeley st stillwater, MN 55082 Dear Mayor Hooley: Metropolitan cities face several critical issues that will be discussed by the 1995 Legislature. Urban poverty and the apparent disparity of affordable housing near job creation centers was a matter of much discussion during the 1993 and 1994 sessions and will continue when lawmakers return in 1995. How to pay for reinvestment/rehabilitation as well as providing more housing opportunities for low and moderate income persons will be a prime topic. e The local government trust fund will be replaced by an index for LGA starting with aids payable 1996. School funding is repealed after 1998. HACA is a target for other programs. Property tax relief tied to income is becoming popular. All of the above plus more revenue issues could have major impact on city finances. We want your views on these and other issues of importance to establish the legislative direction for the Association of Metropolitan Municipalities for the 1995 session. To provide a forum for this exchange of ideas, we are planning our ninth annual summer Outreach Breakfast for you and other city officials in your area. The breakfast is scheduled for Thursday July 14, at 7:30 A.M. in a meeting room next to Summerfield's restaurant in the st. Paul Ramada Inn. The Ramada is located on Old Hudson Road, one block north of I-94 between White Bear Ave. and Ruth st. Please R.S.V.P. to Carol, 490-3301 by noon Tuesday, July 12. Your input on the following issues will be helpful for policy e 3490 lexington avenue north, st. paul, minnesota 55126 (612) 490-3301 /-, I , WASHINGTON COUNTY PUBLIC WORKS DEPARTMENT PARKS. HIGHWAYS. FACIUTIES 11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082-9573 612-430-4300 Facsimilo Machino 612-430-4350 Ooneld C. Wion.ewoki, P.E. Di,ector P\lblic Works/County Engin... John P. P.,kovich, O.puty o.,.ctor Op..ation. Division Oone!d J. Th.isen. P.E.. O.puty Oirector T .chnice! & Administr aliv. Division Jamas O. Hanson. P.E. Transportation Engin... MEMORANDUM Edward Kapler, Faciliti.. Op..stions Maneoar TO: FROM: Washington County Board of Commissioners Jim Schug, County Administrator Don Wisniewski ~ Director of Public Works/County Engineer DATE: June 14, 1994 SUBJECT: Cost Participation Policy development e Our department held two working breakfast meetings with staff from our local communities on May 26 and June 3, 1994. The May meeting was attended by representatives of Woodbury, Oakdale, Stillwater, and Cottage Grove. The June meeting was much larger and had participants from smaller cities and the townships. Attached are meeting notes on the comments received and a list of attendees. Our invitation to the cities to discuss this issue prompted the cities to meet beforehand and discuss this issue. We left the meetings with some very clear messages: This is a significant policy decision that needs to be addressed at the elected policy maker level. The staff did not feel that it was appropriate to discuss details of any policy until their policy makers (City Council) discussed fundamental highway funding issues with County policy makers (County Board). The process needs to inciude this kind of discussion mechanism. This is a complex issue that presents us with an unique opportunity to develop a fair and equitable policy. At this point, there are alternative courses of action we can take. We will discuss pro's and con's of each alternative at our workshop on June 28, 1994. Alternatives: 1 . Do Nothing - continue to operate without a written policy. e 2. Continue with current process and conduct a Public Hearing to get local official comments. Plfn1M on Recyded Pep.. EaUAL EMPLOYMENT OPPORTUNITY I AFFIRM A TIVE ACTION f'~r e e e COST PARTICIPATION WORKING MEETING - 5/26/94 MUSA CITIES OVER 5,000 Gary Berg, Cottage Grove Jerry Bourdon, Cottage Grove Brian Bachmeier, Oakdale ../ Clayton Eckles, Stillwater VI' Barry Johnson, Woodbury David Jessup, Woodbury Don Wisniewski, Washington County Don Theisen, Washington County COMMENTS FROM THE CITIES: This is a significant policy shift, the County may be moving backwards. Is funding of County Roads by County levy adequate? This needs to be addressed by policy makers. Since 1986 County tax base has gone up 50%, County budget 37%, and Road and Bridge levy is flat (adjusted for ENR inflation). (Woodbury data) Is the County acting like the legislature and just shifting costs? Policy is an unfair shift of County obligations to local governments. Cities need to feel County is doing a responsible job of funding roads before accepting more costs. County should pay for County roads, City pay for City roads. Woodbury's tax base has increased and City has not seen a commensurate return in services. Woodbury's not putting pressure on criminal justice or welfare system, but needs good roads. There must be a discussion at the elected policy maker level on fundamental issues. The high growth areas do not have as many miles of roads, but they are potentially the highest cost roads for construction. It was suggested that a committee of County Board members and City Council members be formed to work on this issue. Development of key issues must recognize the revenue and cost impacts of development. Board priorities of expansion after preservation and management is not realistic in a fast growing county. Page 1 of 2 06/30/94 09:52 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 301 ~01 e CITY O~ OAK PARK H~IGHTS MINUTES OF MEETING HELD MONDAY, JUNE 27, 1994 Staff reports were reviewed prior to the regular council meeting. Call to order by Mayor O'Neal at 7:15 p.m. Kern, Seggelke, Vierling, Swanson, Ben50n, A05ent: Doerr and Sutler. Present: Schaaf, Holst and Wilson. Vi5itoi Hank SampSQn di5cusssd the Americ~n Wind $ymphdny Orchestra. Schaaf, ~econded by Seggelke, moved to approve city donation in the amount of $555.00. 4 ~ye votes. C~rried. Schaaf, seconded by Kern, moved to request the River Hills punch list be completed by July 11th and, if not, to direct City Engineer to hire outside contractor to finish the project. 4 aye votes. Carried. S~haaf, seconded by O'Neal, moved to a~point Mark Johnson to fill unexpired term on the Park Commission for 1994. 4 aye votes. Carried. e Seggelke, seconded by Schaaf, moved to ~dopt Resolution #94-06-21 dpposing the desionation of Osgood Avenue from State Highway 36 to CSAH 14 as a low priority by the Linear Parkg Subcommittee of the Washington County Planning Advtsory Commission. Roll call vete taken with 4 aye votes cast. Resolution adopt~d. Seggelke, seconded by engineering fees for information for Handicap ADA requirements. 4 aye Schaaf, moved to expend drawings, 5pe~ifi~ations, Toilet and Ramp at Brekke votes. Carried. $3~00.OO in ~nd survey Park to meet Seggelke, seconded by Kern, moved to hire Holly Boughten as park att~ndant at $4.75/hr. 4 aye votes. Carried. Public Hearing for 58th Stieet Improvement Project was continued. Mayor called for comments and dis~ussion ensued. Seggelke, $e~cnded by Schaaf, moved to continue hearing Monday, July 11, 1994 at 7:30 p.m. 4 aye votes. Carried. East Oaks pun reque~t will be continued July 11, 1994. Ie S~haaf, seconded by Kern, moved to approv~ the proposed consolidation grant contract contingent on the State of Minnesota makinQ change5 to it ~$ outlined in the City Attorney's 6/16/q4 correspondence and authorize Mayor & Clerk's signatures. 4 aye votes. Carried. Kern, seconded by Seggelke, Monday, July 25, 1994 at 7:~O Laurie Miller. 4 aye votes. moved to p.m. TO~ Carried. schedule a public hearing a variance submitted by COUNTY BOARD AGENDA JULy 5, 1994, 4:3.0 P.M. Denn. C. Hegberg Diatrict 1 MlItYH_er District 2/Chllir We/ly Abrah8fNon District 3 Myr. Pet8l'1lon Diatrict 4 Owe Engmom Diftrict 5 WASHINGTON COUNTY 4:30 P..M. WORRSHOPWITHLOWERST./CROIXMANAGEHENT COMMISSION . .. , .. .-.. ...,,, , ,. .. ....,. .....,. '.,-.. . ..-. - . DISCUSS RECOMMENDATIONS FOR AMENDMENTS TO..EXISTING ST . CROIX RIVER WATER<SURFACE..RULES 1. 7:00 ROLL CALL 2. CONSENT CALENDAR 3. 7:00 CENTRAL SERVICES DEPARTMENT - R. SLIVIK, DIRECTOR REPORT ON JUNE 20, 1994 COUNTY AUCTION 4. 7:05 AUDITOR-TREASURER'S DEPARTMENT - R. STAFFORD, AUDITOR-TREASURER SET PUBLIC HEARING ON PETITION FOR DETACHMENT AND ANNEXATION 5. 7:10 GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR DRAFT CONCEPT PAPER ON FUTURE ROLE OF COUNTY GOVERNMENT WITHIN THE SEVEN-COUNTY METROPOLITAN AREA 6. 7:20 DISCUSSION FROM THE AUDIENCE VlSTTORS MA Y SHARE 1HEIR CONCE1lNS WTTH mE COUmY BOARD OF COMM/SS/ONERS ON ANY FU:M NUT ON mE AGENDA. mE CHAJR WlIL DIRECT 71IE COUmY ADMIN1S11fATOR TO PREPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NUT TO BE REPE1T110US OF PREVIOUS SPEAKERS AND TO LIMO' YOUR ADDRESS TO FIVE MINUIES. 7. COMMISSIONER REPORTS - COMMENTS - QUESTIONS 7HJ3 PERIOD OF TIME SHAlL BE USED BY mE COMM/SS/ONERS TO REPOIrT TO mE FUlL BOARD ON COMMTITEE AC11VT17ES. MAKE COMMENr.> ON MAnERS OF lNTF:REST AND INFORMATION. OR IlAJSE QUE3110NS TO mE STAFF. 7HJ3 ACTlON IS NUT IN1ENDED TO RESULT IN SUBSTANI1VE BOARD ACTlON DURING 7HJ3 TIME. ANY AC110N NECESSARY BECAUSE OF DISCUSSION WlIL BE SCHEDULED FOR A FUTURE BOARD MEETING. 8. BOARD CORRESPONDENCE 9. 7:40 ADJOURN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES ate Committee Tille Location July 6 July 6 Plat Commission Met. Council Chairman's Advisory 9:30 a.m. 7:30 p.m. H.E.L.M. Meeting Room 230 E. 5th St. - Mears Park Centre 1/10" need amst41lCe tbu 1(1 disability or ltrnglUlge barrier. please call 43()..6(J()3 (7DD 439-3220) AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER e e Ie ( '1l S~ij~~Wal~err PllJl~~ij<c li~rralfll ~~3 fNI@rrth ~@llJIrrth Strreet s~mwll~srr t MN ss(O)a~ Board of Trustees Minutes June 14, 1994 Members: Childs, Engebretson, *Freeman, *Gorski, *Kalinoff, Maybanks, *Nelson, Ruch, Welshons. Director: Bertalmio. * Absent Note: This is a special meeting called because there was not a quorum to carry out the business scheduled for the June 7, 1994 meeting. 1. Call to order: . There being a quorum present the meeting was called to order at 6:36 PM by President Engebretson.Director introduced Sara Swenson, summer intern as Children's Librarian. Director passed out some information about Internet and a short discussion of the possibilities ensued. Director passed out some information about role of Public Libraries in serving communities and a brief discussion ensued with particular interest about how this should affect collection development. 2. Adoption of the agenda: Absent any action to change mailed agenda accepted. 3. Communications - None. Public Commentary - None. 4. Consent Calendar: Adoption of Minutes Payment of Bills Committee Reports Monthly Activity Reports Director and other Staff Reports Presidents Report Moved to adopt the consent calendar, including payment of bills in the amount of $14,764.89. Seconded. Passed unanimously ( e e !e , .. 5. Reports: W.W.I Poster Collection - Noted that letters have been sent soliciting interest in our collection of W.W.I posters. Board Education Task Force - Handouts provided by the Committee. Collection Development - Plans for three user focus groups this summer and a survey this fall. City Comprehensive Plan Implication - SPL would be adversely affected by growth near to, but not within city; increased demands but no increased funding. Budget - There are more capital needs than budget funds.LightingADA requirementsProposed printers on CD-ROM; should we recover costs? 6. Old Business: A. Union Settlement; Document A - Motion for Board Approval. Seconded. Passed unanimously. This is retroactive to January 1, 1994 and includes a 2.5% increase for 1994 and a 2.5% increase for 1995. B. Family Medical Leave Policy; Document B - Asked city for clarification of items D. and I. C 1995 Budget Objectives - Discussed new activity proposals:Double- staffing at reference deskCollection developmentCommunity bulletin boardWriting workshop D. Other - None. 6. New Business: A. Exempt Employees Salary Settlement; Document C - Motion to accept the proposal (see attached) with the added item of setting the Historian Pay Rate at $12.52 per hour. Seconded. Passed unanimously. These increases are retroactive to January 1, 1994, with the exception of Reference and Circulation Substitutes. [It does not address 1995.] B. Director's Evaluation - Engebretson will set up meeting with Freeman and Childs. Childs will assemble 1993 evaluation. C. Policy Review - S1. Croix Valley Collection; Documents D and E (Tony Greiner in attendance) - Suggestion that since we do not intend to cover the whole Valley or much of Washington County, the language might be changed to reflect an emphasis on Stillwater itself. Board noted with regrets that Greiner will likely be moving to Portland, Oregon, with his wife. D. 1995 Schedule of Public Hours - Discussed, but consensus was to not make any changes. E. Other - None. 7. Adjournment: Agenda items being completed and no other business being before the Board President Engebretson adjourned the meeting at 8:05 PM. e e e , '\00 DOCUMENT C Board Meeting 6/7/94 Suggested 1994 Pay Rates for Exempt Employees Director Annual SalarY $51,865 (an increase of 2.5% over 1993 salary of $50,600) Circulation Substitutes $10.43/hour (1993 rate is $10.18/hr) Reference Substitutes . $12.52/hr (1993 rate is $12.21/hr) Children's Services Intern $12.52/hr (current rate is $12.21/hr) If the Board decides to accept these recommendations, it must then decide which of these wage increases will be retroactive to January 1, 1994.