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Home My WebLink About1994-03-18 CC Packet Special Meeting e q4..J~ I. March 18, 1994 MEMORANDUM TO: MAYOR AND COUNCIL FROM: MORLI WELDON, CITY CLERK RE: SPECIAL COUNCIL MEETING Tuesday, March 22, 1994 7 p.m. This memo is a reminder to Council that a Special Meeting has been scheduled for Monday, March 22, 1994, at 7 p.m., in the Stillwater City Hall Council Chambers, 216 North Fourth Street, Stillwater, MN, to discuss the following: 1. Continuation of City Council/Planning Commission Workshop on Comprehensive Plan. · Discussion of Public Facilities Element of Comprehensive Plan 2. Any other business Council may wish to discuss. CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 . . camlros 5547 Grand Avenue S., Minneapolis, MN 55419 (612) 827-7501 DATE: TO: FROM: SUBJECT: 17 March 1994 Stillwater City Council and Planning Commission Joyce Levine, Camiros Study Questions for the Upcoming Goal-Setting Workshop We will be meeting on Tuesday, March 22 to establish new goats fOf public facilities and spending. This memorandum is a "thought piccetl intended simply to get you thinking about public facility needs and priorities for the next 20 years. Please focus on what you want the City to do -- that is, on goals and priorities. Dant worry about budgeting and financing. The key at this early stage is to locate the t1destination" on the roadmap, not to pick a route to reach that destination. First let's figure out where Stillwater should be going. Then we can decide how best to get there. Here are some questions to ask yourself: What is Stillwater? What does it stand for? What does it represent, as a community? What are its most important basic characteristics? Some possibilities are listed here (there are many others). Several characteristics may apply, but ljmit YOUI'!\e!fto three. A family place A diverse place A community that considers employment as important as residential quality of life A tourist center A growing community An old (historic) city A small (full-service) city A suburb of the Twin Cities A retirement community An affluent community A balanced community A welcoming place An exclusive place A cultural center A city of neighborhoods A recreation center -- Consultants in Planning, Zoning, Development Economics, and Landscape Architecture Chicago,lIIinoi. M.di.on, Wisconaln Indianapolis, Indiana Minneapolis, Minnesota Orlando, Florida "".. .. ,,-I ...... .. .. ..:...'. ....1.. '.... "', .. ,,'_'_' What are the three most important things the City will do in the next twenty years? Be as specific as you can. ~ .- E B - In light OfYOUf answer(s) to the questions on the previous page: What are the three least important things the City will do? Be as specific as you can. What function is the City performing now that it shouldn't be performing in 20207 What one function is the City NOT performing now that it should be performing (or will be required to perform) in 20207 What is the biggest change you see coming in the next twenty years? How will this affect what the City does? What three new facilities should the City provide to meet existing or coming needs? Which of the following activities are most important to the City? Which are least important? Please rank your first three choices in each category. (In the "least iniportant" category. a ranking of 1 would mean least important, 2 would mean second-least. and so on.) Most Important Least Important Street repair Sidewalk repair Repair of drainage facilities Reducing I & I problems New community facilities (e.g., community center. communit park) _ More and improved neighborhood parks Lowell Park improvements Aiple Park improvements Kolliner Park improvemenls New public safety building New public works building Maintenance of the lift bridge Better and n10re pedestrian! bicycle facilities Other: e 2 e Now that you've had a chance to discuss general goals and priorities, let's focus on City budgeting and spending. Are the spending priorities shown below appropriate? Should certain items have higher, or lower, priorities? (This might mean reducing funding for other items, or finding new funding sources.) Even if the priorities afe sound, should certain financial commitments be increased or reduced? FYI: Ikb1 expenditures pay for previous borrowing, primarily for capital improvements. Capital expenditures pay for such items as street repairs, park improvements, etc. Operatina transfers are payments made from the general fund to the enterprise funds (sanitary sewer, solid waste, Lily Lake Park, etc.) to fund their operating budgets. FJ1D~tipt\ Budget 1992 % of Budget Rank Debt ft Principal $1,581,000 12.6 1 Capital. 1,448,500 11.6 2 Debt - Interest 1,358,100 10.9 3 Sanitary Sewer 1,258,700 10.1 4 Police 1,166,200 9.3 5 Public Works 1,038,300 8.3 6 Solid Waste 976,800 7.8 7 Operating Transfers 767,800 6.1 8 Fire 551,800 4.4 9 Waterworks 548,900 4.4 10 Library 519,000 4.1 11 Parks 515,900 4.1 12 Admin & Finance 502,100 4.0 13 Inspections 142,400 1.1 14 Planning 129,000 1.0 IS TOTAL 512,503,700 99.8 * 1988-92 average, excluding downtown projects Should the enterprise funds (sanitary sewer, water, solid waste) become entirely self-financing? This would eliminate the need for "Operating Transfers" and free up $800,000 for other purposes. e 3 MAR-18-94 FRI 10:32 CAMIROS MINNEAPOLIS 6128277359 P.05 e What other sources of financing might be acceptable? ("Financing" may also refer to payments in kind -- e.g.t labort maintenance, land or equipment donations, etc.) For what purposes? Increased or expanded development impact fees Public/private partnerships Corporate or business sponsorship Neighborhood adoption and maintenance Use tax (e.g.t 1% sales, hotel occupancy, etc.) Increased or additional program Of user fees Challenge grants (seed money may be public or private) Downtown parking district Higher non-resident fees for use of Stillwater facilities Higher assessments against private property Which of these financing sources would be acceptable to the community, in both the developed and developing parts of Stillwater? e 4 e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Capital Improvement Program DATE: March 17, 1994 Since the inception of the Comprehensive Plan Update, I have been working with Steve Russell to affect the development of a Capital Improvement Program (CIP) which would become an element of the adopted plan. A CIP was included in the City's compo pIan that was adopted in the early 80's. A copy of the former CIP is attached to this memo. As you can see, the program identifies a variety of capital outlay items including infrastructure work, and the plan also included proposed fmancing or revenue sources to pay for the Capital Improvement items. The CIP was an important part of the earlier compo plan. For example, during the annexation process for the Oak Glen development, the City was asked to provide (to the Met Council and Minnesota Municipal Board) copies of the CIP. Also, there are many grant programs that require cities to have CIP information submitted as part of the application process. Further, according to Diane, Moody's (bond rating organization) also wants the City to develop a CIP. Finally, I think the discussion on the 1% sales tax issue, especially the comments/questions related to the various improvements, their costs and their priority, helps describe or emphasize the importance of a CIP. Obviously just from the standpoint ofbudgetaty planning, we need this kind of tool. I am bringing this to your attention now, because the Council will be discussing public facility elements of the compo pian needs with Steve Tuesday evening (7:00,. 3122/94), and I think it would be appropriate to direct departmental heads to cooperate with myself and Steve to develop the CIP. This would make the work program to develop the CIP a priority for each department. Steve and I can discuss this with you further on Tuesday. /' /J;~ e 2. CAPITAL IMPROVEMENTS SU1'%\RY OF CAPITAL H-IFIWVErll';NTS Costs Vs Finnncin~ 'e 19t1l - l<JWi 1981 19B2 19S:~ 1984 1985 --- Estina~ed Costs: Ad::tinistrat ion and Finance 1,000 I,OeO 1,650 2,000 2,000 P:a~t Operation 55,000 LI ,000 t. ,o)(lO 6,000 7,000 Police Protection 22,000 30,000 ~6,OOO 33,000 30,000 Fire: Protection 51,700 4, lOn 3,500 4,000 104,000 Put lie Horks !f,022,L,OO 2 J ,ot.;J I, , 318 , 7 L,4 230,860 153,000 Library 13 ,000 3,000 18,000 18,000 16,000 Parks and Rec1:'e;ttion 4C~_~290 12 0')(1 __J~2.QQ 14,000 16,or)o .____:J...:.:.._ Total Costs ~ ,1)1'), lntl. 77 1 Ln ~.l~OoJ , 741:. 307,860 333,000 .,.,...,_,J..___ ---_._-- -.------- ------ Finar.cing: Tax LeTj & General Reve.nuc,,', 2'~2,600 77 , It,C: pn"!.!'" 2 10 , ! 80 333,OQO ..J,/-r, Special Assessment: ~ , I);YJ ,000 426,500 Fece:ral & State L71,5C'O 3,f51,500 97,680 Ot~er 1 ~:;, r)C~0- ------ ..----- Total Financing ~ , 6'2 (J , 1 00 _~7.2,l.l t, () ~,t.00 :.74!... 307,860 333,000 --- ~---- More detailed improvemen~ programs and needs are as noted on the following pages. These sheets are Stillwater's initial efforts at developing its required long-range capital improvement program and budget. More detailed study and consideration is needed prior to official adoption by the City Council following a public hearing. Items to be given further consideration are, but not necessarily limited to, the following: e a) Staged improvement needs in the Downtown such as new street lighting and landscaping. b) Detailed utility improvement and extension needs including proposed annexation areas. c) City staffing needs for proper implementation and adminis- tration of the proposed housing and other programs outlined in this planning report. d) Matching fund needs in order to secure financial grants-in- aid for park land acquisition and other public needs. ,. I "~I ~l -- 1981 Administration/FindGce: Furniture & Equipment ?lilnt Operation: City Hall Building - Energy Saving lr:1pro\'cll\,:nts Heating & Airconditioning Renovation Stairway to Basement Total Plant Op~rution Police Protection: Squad Cars (3) ~":i see 1lane'ous Total police Protection C,\!'Er\T. n.1PROV8-IU,T PL\N 1981 - 1985 IOTA L CCST GENERAL REVENUES PROPOSED FINANCING SPECIAL FEDERAL ASSESS~~~ & STATE __lJ.()O~~ _---L, OC'Q 4 I) ,ono '5,000 -.!!~..J}0.Q. '):, 000 ___.l_ 21 ,000 1,000 _~hOOQ Fire Protection: Breathing Apparatus 3,200 Protective Equip~cnt 1.500 Rosa & Brass G00ds 2,000 P-.oper (Balance of 1980 Purch.,se') _~?.,_~')(l Total Fire pJ'otection ~~!~l]()O Public Works: Fire Hydrants (8) S:rects & Utilities (O~k Glen D~vplopment) S"ecial.projccts ~~uiatenctnce Shop Equi pmt~nt Signs & Lighting Total Public Works Library: Euilding Improvements H~-'<Jting & Aircondit:ioning Renovntion Micro-fiche Reader Total Library PJrKS & Recreation: Parks - Truck L'lnyground Equipnl'nt Ice Arena Modifications Future P<lrk L:lll<J Acq\: i s 1. t inn park Construction 1~i see 11 a ne01..1!, Total Pnrk & R~cr~atlon T,~,I" "~ C," '1'; :" a 1 Im':'ll" ()'J (:me nt s 6,1100 L. , 000 ,O()!) 12,000 2,001) 2 000 _.,.1.,____ l, (l:!2 /,00 ...:..J.. :.,_.1. ...:..- 7,00i) ~,nno __~ ,002 13 noo ___..1..___ H,noo '~I ,000 HO,OOO :.> 10 , non j'hl,Onn _._,~~~~Q _.!:."~~.l!)~l~ !, , ,; :2 ('I ., 1 (\ ~~, 10,000 S,oan lO,ooa _.?~ OQ,Q 21,000 1,000 22,000 3,200 1,500 2,000 45,000 51 ,700 6,MlO t, , (JOO ,000 2,000 2 ,~~O() __--1i!..t. 402. LI ,000,000 7,000 l~ ,oco 2,000 _--!l., noo 8,000 I, ,000 30,000 lll), SOO 2') ,Of)() 2 (100 _._,...,:..1..,_ lOlj ')iVI .._...:..:...::...l_ -2-_~~(iOn :1 , I)~ 00.2 30,000 30,000 12,000 12,000 229,500 229,500 _ 271~ e OTHER } ~ ~}'o, ""', e 50,000 75,000 125,000 125,OCO CAPITAL It1PROllEHJ::\T !'1..Ai'i (CON'T) . e 1982 Administration/Finance: F~rniture & Equipment Plant G?er~~ions: City Hdl- Special Prcjects Polic~ Protection: Sc;uad Cars (4) Fire Pr-ctection: P.:rtable Radios Prutective Equipment Tot31 Fire Protection Pu'!Jlic Works: Street Lighting Fire Hydrants (8) }~intenance Shop Equipment Total Public Works Library: Landscaping Parks & Recreation: Equipcent Storage Shed Playground Equipm0nt !1isce 11<1:1cOUS rotal Parks & Recreation : Total Capital Improvt:mf;Iit e ;.1'...... ]981 - 1~3) ESTIH\TW ~~;~- 1,()()O -.--2...l) () O. GENERAL REVEi\llES 1 ";no --_.~.-:..-. /~ . i1lii) _~i)!)D .__.2!..:.2!!i~ 2,500 ] ,602 4,100 I~,OOu 7,040 2,000 23,040 J,000 6,000 !, ,000 2,OaO. _J '2 ~)()() __77 1..l!1 I) 2, SeC) _..~J!.(lO ._~1()O Iii, (JOO 7,040 __2,000 23,O!~O __1,000 6, (}OO !I ,000 _~~LQ. 12 (}II') -_.~--- 77 1/,:J ..----.,--...- PROPOSED I.'TNANCING SPECIAL FEDERAL ASSESS~IENT & STATE ------- ---- OTHER Ie, .1 . .-' I ---." J i CAPITAl. 1:.l1'rUWEi.1EXr l'L'\.N (C.)l';'T) 1 :'183 19B1 - L9~\c.i EST! :.!t\TED l.'rJ::T ----.- -.....- Administration & Finance: Acc~un:ing System HoJffi~~tio~ 1~.noU r't.:rr.itu:"e & E"!uip~:;ent _~.;:)r! I'ctal Ad!ninistr-1tic't~/ Fin n n c e ____1 i';...L~~i~ Plant Opc~ation5: S:;i:dal ProjEcts Police Protect~Qn: 2"cad Cot's (3) lri :ocellanl.;Qu-: Total Police Prot~cti0n Fire ?rc"..ect iO:1: E~~e & Brass Goods Publ ic :~crks: Se~er Rehabilitatien Str€:~t Lighting Fi:::-e Hydrants S:reet I~pr0vcmcnt5 ~ainte~ance Shop Equi~ment S~ecial Projects Total P~blic Works Library: ':isual Aids E:scellancous Totnl Libr3t:y Parks & Recreation: Truck Parks & P1.1y~r=,und Equi l';"f'nt TctaI Par~s & Rccrcdtlcn Total Capital lmprove~ent ___~.Q.2~2. :. , , '):):) ---.l...l..~}i.10 26 OO\) _:..1..:__ ~.50Q 4, ')):1, ~ JOO 28,500 7,7l,I.; 26),000 2,500 ~~~.0. i." J }~}4'~. L , (j(j() _ ...___'~1~~~ __.1 fj , I) 0..~!. 1') ,OdO :. i;:H' ----)....:....~- 1 i. . :)(;\) --'---- ~ LiC.-.... 7'4t. _-L.:...::-.~___ --------.- (;J::NI':H~\L PRoposrp FJ.NM~CJ :ir; -------....-----.. I:FVEN1;!.::-, 1 j , ()r)() I _ rJ;!) -_._------ ._--~;.!~\Q '\.0\.'0 -----..---- 2) , , ,or) ___l..~J.::?:2 26 (\(JO __1_ ~__~l01)() 2H,500 - ..... I 1,/+; 2,:,OU 5FLCTAL FEDERAL ASS1'::';~;('lj~:{r & STATE .---.----- .---- .~+oo , Q(jrj J , 60.) , 000 '16, )ij!l 23~,500 1.5,90'1 "_.;l.~l.~.i': .t-+2{),5rH~ I.:i.:n .1 ___ _ .u_}_.~ \~.2.f_~ PI ()(:;) _00"__ .__J__ 10, (1f)(J {i ori() --..-----...,...- .. .. ..__!!::.-, OO~~ . ___J~I) , }.!.'_~!.. ---------.. .. ~~~ ~) ,,'J 3..353,5(:0 !;26J."~'!) -------- 3,853,500 ~_. .. e 0THER .-- e CAPITAL 111l'IWVEMENol' l'J..AN (C()N ''1') . e 1984 AQ~i~~stration/Finance Furniture & Equipment Plant Operation S;,~:;id Projects Police Prctecticn: Sc;uad Cars (4) Fire Protection: Protective Equipment Publ ic r"lQrks: Fu~rth Street Revine Str.cet Lighting Fire Hydrants ~aintenance Shop Equipment Special Projects Total Public Works Library: Automated Circulation Equipment P~chine Assistance Refer~nce Service Total Library Parks & Recreation Grounds Maintenance EquiIl::lent Parks & Playground Equipnent Tctal Parks & Recrenti~n Total Capital Imprcvem~~ts .e 11 1981 - 19W; iSi J. ~o~-\T ED COST _2,00f) _!~}O0. -2-2..J .Q.<2Q ~1..0go :..9.J,360 3,000 j3 , 500 .~ ,000 2.1,OO'} 230,860 IS,OOd -~~QQ 18 ,OOC~o ]0,()()O _~.~lOO J t. i)On __1_..__ _~~'; 7 , ;~~ ~9: PIWPOSED FI:1ANCIliG GENEI.~Ar. In:'! ~:Nl' I::S __~)(}O 6 no') -_.__.~- 33,I)I)U -~- _o~~.lO 97,680 3,000 3,500 \ !., 000 20 oou -_...~.- 133,180 15,000 '.\ non __-=:.L.:..:_ -!..Q,OOO 10,000 _!~~()O .__ I!. ,~~). :::./ ~W~(~ SPECIAL FEDERAL A~SE:;:;NENT Cl STATE -- 0-7 ----' ,;.. (; OTHER 97,680 97,680 .2.Z,680 CAPITAL nlPROVEHENT PIAN (CON IT) 1985 Ad~inist~ati0n & Finance: Fu~niture & Equipment Plar.t O?eration: Special Projects police Protection: Squad Cars (3) Miscellaneous Tctal police Protection Fire Protection: Protective Equipment Substation Total Fire Protection Pub I ic '.lorks: Fire Hydrants Trucks (2) Motor Patrol (Grader) 1'1aintenance Shop Equipm(~nt Total Publi~ Wcrks Library: . Catalog Ter~ina1s (6) Building Improvenents Total Library Parks & Recreation: Pick Up Park & Playground Equipment Total Parks & Recreation Tot a 1 Cnpi tn 1 Improvcnlt' nt 5 1981 - 19S:i ESTU:"\TED COST ---- _ :: ,nOG ~1()0 29,000 1,000 30,000 11,000 100,000 104,0:.10 9,000 65,000 80,000 4,000 153,000 6,000 10,000 16,000. 12,000 ~QQ 11J,oon 331,ODO PROPOSED FINANCING --- GE;:J':lU,L SPECIAL Fi::D!.::I0\L REV1.::,I\1L~; AS~;ESS~'IENT [~STATE __2,000 -2-1_000. '29,000 1,()()0 30,000 1-+,000 lOO,OOO 10/1,000 9,000 65,000 BO,OOO 11,000 15a~oo v,ooo 10.000 1(\ ,000 12,000 _!,+J..Q00 16,000 331 (JOO --~-- - "1' .. . ... e OTHER e tlf;~f':=':~~: e ~'-~,. FYI. MEMORANDUM BWBR ARCHITECTS STILLWATER CITY HALL FEASffiILITY STUDY STILL WATER, MINNESOTA COMMISSION NO. 94022 TO: Those Present AI Zepher, Stillwater Building Official, City of Stillwater Dick Olsen, George W. Olsen Construction Katy Kolbeck, Dunham Associates Chuck Cappellin, Dunham Associates Jay Sleiter, BWBR Jim Davy, BWBR FROM: Pete Smith, BWBR DATE: March 16, 1994 e SUBJECT: Project Coordination Meeting with Department Heads March 16, 1994 PRESENT: Steve Russell, Community Development Director, City of Stillwater Ann Pung- Terwedo, City Planner, City of Stillwater Nile Kriesel, City Administrator, City of Stillwater Klayton Eckles, City Engineer, City of Stillwater Tim Bell, Police Captain, City of Stillwater George Ness, Fire Chief, City of Stillwater Don Beberg, Polic~ Chief, City of Stillwater Diane Deblon, Finance Directory, City of Stillwater Pete Smith, BWBR 1. BWBR noted that the purpose of this meeting is to discuss the staffmg and space needs for each department which are likely to <?ccur over the next five to 10 years and should be incorporated into the feasibility study. BWBR has reviewed the comprehensive plan with regard to departmental needs, as well as the Tennessen Report and felt some clarification was necessary. e 2. The feasibility study is a "big picture" evaluation of the needs of the City Hall facility. IT it is decided after these needs are identified and the opportunities available within the facility are explored, that the City Council wishes to pursue a building project, a more detailed discussion with regard to specific departmental needs will be necessary for those departments affected. 400 Sible)' Street Suite '00 SI. Paul, Minnesota "101 tel: 612 222 3701 ", '" fl"~ ~,~ R9l11 B WBR Architects, Inc. 3-16MTG.DOC STll..LW A TER CITY HALL.FEASmll..ITY STUDY PROJECT COORDINATION MEETING PAGE 2 e 3. BWBR and its engineers are evaluating the facility with regard to mechanical/electrical systems as well as code and accessibility issues. In addition to those items, some general space requirements for the facility are as follows: . Location for public vending. . Two conference rooms, one at each level. One conference room must accommodate up to ten people, the other could be slightly smaller. . A smoking room. . A lunch room to hold a minimum of 10 people. 4. The following are comments regarding space needs for each specific department: Police Department . The Police Department will be adding the following staff: An investigator which will require a separate office, a community services officer (CSO) which will utilize a work station within the squad room, one secretary/dispatcher, and two patrol officers. . An interview room to accommodate three to four people. . An animal control room for temporary animal containment, approximately 40-50 square feet. . The squad room should be designed to accommodate four or five workstations, 12 lockers, 12 files, and a mail/workspace. The fifth workstation would be to accommodate the downtown parking control individual. . Currently the captain and three sergeants share a single office. The captain needs a separate office, the three sergeants could remain within the existing space. . The small storage room immediately off of the garage needs to be approximately three times larger. This is for miscellaneous storage. . The property intake and property storage rooms are adequate in size, however currently bike storage is at the lower level and would be preferred to be on the first floor. . The secretary/dispatch area needs to be larger. . Police department would like to maintain the pistol range in the basement . Currently the waiting/lobby area for the police department is located in a major corridor at the first floor level. This should be a designated area separate from the corridor. Planning Department . Planning Department needs a layout room. . More f11e storage for maps. . Separate workstations for the Community Development Director and City Planner. e e 18 March, 1994 BWBR Architects, Inc. 3-16MTG.OOC ~ e .e Ie 1 STILLWATER CITY HALL-FEASmILITY STUDY PROJECT COORDINATION MEETING PAGE 3 . A separate computer workstation. . Access to a collating copy machine. . Space for the common under the computer workstation and printer. . Space for secretary/receptionist. This could be shared with a separate department It was discussed that the Inspections Department and Planning Department could share the common secretary with a second secretary providing support for Engineering. The two would be located together and provide backup for each other. Finance . Remove non-accounting/finance activities from the accountant's work area. This would provide adequate space for the accountants. . Finance could add an assistant finance director which would require a separate office. . The City Clerk is located in the open office area of Administration. Ideally this would be a separate office. . The secretary for Finance also serves as the receptionist for the City Hall and needs additional space. . Finance needs additional space within the vault, however, with more electronic storage for microfiche, available space within the vault may be improved. . A copier/fax/microfiche reader room which would also accommodate the postage machine. . The computer room housing the System 36 computer and printer should be designated as such and located accessible to the accounting staff. . It is desirable, though not mandatory, that Finance and Administration remain near each other. Administration . Administration will be adding a Personnel Director over the next five to 10 years. This person will need a separate office. Engineering . The City Engineer has management responsibilities over Public Works, Parks, and Engineering. . It is likely that the City Engineer will expand the functions provided by this department which will add the staffing needs of a secretary and two technician's workstations. These workstations will be computer drafting stations and will need a computer printer or plotter. . The space currently provided for the Engineering and Public Works area will be adequate for their future needs. . The fIle room at the north end of this area is currently full. Relocation of long term storage to the basement area would provide space for a plotter/printer/blue print machine to be isolated from the Public Works area. This will provide the necessary space for flat files, hanging files, etc. 18 March, 1994 BWBR Architects, Inc. 3-16MTG.DOC STILLWATER CITY HALL-FEASmILITY STUDY PROJECT COORDINATION MEETING PAGE 4 . The future secretary to support the Engineering Department could be remotely located. Fire Department . Significantly more storage. . Larger day room. . Office for additional Fire Inspector. . Office for assistant Fire Chief. . The size of the classroom/training room is adequate. . Current garage is short three truck spaces. . Construction of a car port outside is not adequate in this climate since the vehicles would need to be drained and therefore taken out of service. . An alternative location which would put the Fire Department in a central location relative to its service area is in the comer of Brick and Myrtle Streets. Inspections . Inspections should have two separate offices for the building officials and an assistant. . Additional space for records. . A layout space. . Access to drawing records which could be located in the basement. The above constitutes BWBR's understanding of the results of this meeting. H there are any questions, comments, or additions to these meeting notes, please notify the architects immediately in writing. 18 March, 1994 BWBR Architects, Inc. 3-16MTG.DOC ~ e e e /JAW if 1m MAGNUSON & THOLE LAW OFFICE cc 3/~:(! Cfy e LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE" GALLERY 324 SOUTH MAIN STREET SUITE #260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439.9464 TELECOPIER: (612) 439.5641 LEGAL ASSISTANTS DAVID T. MAGNUSON ERIC C. THOLE MEMORANDUM MELODIE ARVOLD SHELLEY L. SUNDBERG TO: Nile Kriesel, City Coordinator Mayor and City Counci~ FROM: David T. Magnuson, City Attorney ~ DATE: March 8, 1994 RE: Cub Foods This memo is in furtherance of direction given by the Council recently to meet with Cub Foods in an attempt to seek their agreement to pay all or part of the change order for cost overrun at the Junior High Parking Lot site. At a recent meeting facilitated by Councilman Funke, we discussed the problem with Tom Thueson of Cub Foods. While Cub Foods remains sympathetic to the City's problem, they related that they have experienced cost overruns on the site as well and had no money in their budget to take care of a contingency such as this. Also, Cub feels the parking lot was needed for the public and the neighborhood, as well as for Cub. Further, the reason that the City's available tax increment funds remaining from the bond proceeds for the project provide adequate funds to take care of the cost overrun. Cub Foods did, however, agree to withdraw, at least temporarily, a pending request for reimbursement of TIF eligible costs growing out of unexpected sanitary sewer/storm water separation costs at the Junior High site and unexpected problems with the tunnel drainage of approximately $26,000, and approximately $80,000 in asbestos removal costs. These claims total initially approximately $106,000, and based upon our meeting, and they say willingness to complete the parking structure on time, Cub has agreed, at least for the time being and as long as no tax increment is available, to withdraw their request for reimbursement. DTM/sls e t . ce 312~{qi " League of Minnesota Cities 3490 Iaington Avenue North St. Paul, MN 55126-8044 (612) 490-5600 . e February 15, 1994 TO: FROM: Mayors, Managers, Administrators, Clerks James F. Miller, Executive Dlreclor~ 1994 Legislative Conference -- Thursday, March 24 Radisson St. Paul Hotel RE: Hearings are now being held on eliminating LGA and HACA, establishing term limits for city mayors and councilmembers, repealing recent improvements in annexation laws, eliminating the LGA penalty for certain tax increment projects. These are Just. few of the reasons you and the other otIIcIals In your cay should register attend the 1994 League of Minnesota Cllles 1994 legislative Conference. In an effort to Increase membership Involvement In the legislative process we have slashed the fee from last year's $80 to $45 In advance or $50 at the door. Following lunch, we have set aside 2 hours to allow you time to schedule meetings with your Representative and Senator. We strongly urge you to call them now and set up a specific time to meet them in their offices. (Cities Bulletin No. 3 (February 18, 1994) contains a list of legislators office locations and phone numbers. If you do not have that information please call House information (612) 296-2146 or Senate information (612) 296-0504. If floor sessions are scheduled, we will provide information at the conference on how to meet with your legislators outside the door of chambers. Legislators have been invited to the LMC Legislative Reception which will be held from 5:00-7:00 p.m. at the Radisson St. Paul. In the past, we have had good attendance from Legislators. We hope that you will also personally contact your Representative or Senator and invite them to meet you there. Ie Please send in your registrations for the March 24 conference TODAY. H e " Plan to attend the... 1l!iil5 League or MiImcIota Cilia League of Minnesota Cities Legislative Conference Tentative Program 9: 15 a.m. President's Message Thursday, March 24 Radisson St. Paul Hotel 11 East I(ellogg Bou levard St. Paul, MN 55101 9:30 a.m. Local Government Aid--What's Up--What's Down The Real Story 10:30 a.m. Legislative Leaders Panel Legislators will respond to questions from a panel of city officials 11 :30 a.m. Lunch (Representative Irv Anderson Invited to speak) 1 :00 p,m. What's Hot! League staff will brief you on the three most important issues to discuss with your legislators 2:00 p.m. Meet with your legislator at the State Capitol (transportation furnished) Schedule time with your legislator in advance to discuss Issues affecting your city 4:00 p.m. Forum on Term limits (All legislators invited) Legislators and organizations which support or oppose term limits will state their positions and respond to questions. The League opposes term limits for city officials, but what do you think? Reception (All legislators invited) Meet your legislators to discuss the Issues e 5:00 p.m. ,. e . Join elected and appointed officials from throughout the state for briefings by League staff and legislative leaders on key Issues Impacting all Minne- sota cities and officials. bh -a 31 't.\ .$1. If... '~~i"!i .~~ ~ .. t.... " . . Meet with your legislator and discuss the Issues. . Invite your legislator to join you and other city officials at a reception In their honor. . The registration fee has been greatly reduced from prior years to encourage your participation. 1994 Legislative Conference Registration Form City Name Name Name (Please print or type) Title Title Title Registration fee: $45 advance $50 on-site Fee Includes conference registration, luncheon, and evening reception with legislators Invited. Make check payable and mall to league of Minnesota C.... 3490 lexington Avenue North St. Paul, UN 66126 Advance Registration Deadllne-March 16, 1994 ~--------~----------------~---------- 1994 Legislative Conference Housing Form Organization LeaQue of Minnesota Cities Function 1994 LeQlslatlve Conference Dates March 23-24. 1994 All requests forthe above group must be received by March 4. 1994 Name Last First Address City Sharing room with Signature Company (Please print ortype) State_Zip No. of persons. PhoneNlJTlber G:J [My I v.., II ArriY.. Date Check in time 3:00 p.m. Arrlwd Time I I ~ I [My I v.., I 0IpIrt\n OllIe Check out time 12:00 p.m. Special Reduced Rid.. for Membere Only M8 Single _ M8 Double (2 people) e Accommodations will not be conftrmed without. check for the ftl'lt night', depoelt or UN your Am.x or Diners Club credt carcI number taguaranlM your reMrvatlon. You will be charged for the first night If reselVatlona are not canceled 48 houl'l prior to arrival. Credtcarcl' o Amex 0 Visa 0 Maatercard Explratlondate (PIMM ell_ one) MIlke check pIIyllble and IMII to the Rlldluon Hotel St. Paul 11 EDt Kellogg Blvd. St. Paul, UN 55101 - .~. "" .-. .JIL Cub Foods a SUPERVALU Company 421 South Third Street PO Box 9 Stillwater, MN 55082-0009 612 439 7200 March 17, 1994 Steven S. Russell Community Development Director City of Stillwater 216 N. 4th St. Stillwater, MN 55082 Dear Steve, This letter is in response to the purchase offer which the City Council received on Tuesday, March 15 from Duane Hubbs. As I understand it, Mr. Hubbs has offered to acquire certain downtown property owned by the City, including the land now leased to Cub Foods. I wanted to make you aware of several concerns I had, and to request a clarification: 1) Prior to Tuesday night's offer from Mr. Hubbs, I was under the impression that Cub and the city would be formulating a Request for Proposals in order to query potential hotel developers. As you know, Cub has discouraged other offers for the buildings in question, so that we can focus on bringing a use to downtown Stillwater which is consistent with the downtown plan. I hope that this effort is still scheduled to move ahead. 2) Since our May 18 council presentation last year, Cub and the City have acknowledged the benefits of developing this downtown property jointly. This prevented either Cub or the City from being placed in the unenviable position of "blocking" a desirable project if the developer committed to one party (Cub or the City) and sought to pressure the remaining party with a below-market offer. 3) If indeed the City chooses to sell the property and Cub's lease to Mr. Hubbs, then I am somewhat confused about the rent which Cub has been paying since the City became our landlord. To clarify this situation. I think we need to either sign the long-term lease which has been contemplated for the past several years, or adjust Cub's rental payments. If we go by the terms of the Burlington Northern lease, which has five years left to run, I believe Cub should be paying approximately $25,000 per year. This would create an overpayment of roughly $90,000 for the last two years, which Cub would naturally want to recover. e .. .. . e 2. I will be meeting with Mr. Hubbs on Monday, March 21. My objective is to determine his offer for the buildings, and to keep this project moving ahead as we had been discussing prior to last week's council meeting. If his offer is acceptable to Cub, we want to move ahead with the hotel project as expeditiously as possible. Please let me know when you would have time to go over these points. Sincerely, ~~ Tom Thueson Director of Development Cub Foods cc: David Magnuson 0666TT e e MAGNUSON & THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE II: GALLERY 324 SOUTH MAIN STREET SUITE #260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439.9464 TELECOPIER: (612) 439.5641 LEGAL ASSISTANTS DAVID T. MAGNUSON ERIC C. THOLE MEMORANDUM MELODIE ARVOLD SHELLEY L. SUNDBERG TO: Mayor and city Council FROM: David T. Magnuson, City Attorney steve Russell, Community Development Director Diane Deblon, City Treasurer and Finance Director DATE: March 18, 1994 RE: Report on Sale and Purchase Agreement Submitted by st. Croix Preservation Company for Purchase of Downtown Hotel Property 1. THE REAL PROPERTY This offer contains a legal description that is much broader than the City intends to sell, since the legal description contained in this contract includes all of the property purchased from Glacier Park, including Mulberry Point and the adjacent parking areas. The legal description must be modified to include only what the City would be willing to sell. 2 . THE PRICE The offered price is $635,000, an amount equal to an appraisal done by R.W. Kirchner in 1993. This appraisal, however, does not include the value of any building improvements. An examination of the underlying lease reveals, however, that improvements actually erected by the tenant, which would include buildings and leasehold improvements, would be owned by the tenant, subject only to the forfeiture provisions of the ground lease. Before this price can be evaluated, we must obtain an updated appraisal that would include the value of any buildings and improvements on the land that actually belong to the City. This could be done by obtaining a current appraisal of all the buildings on the land and then subtracting out the value of the buildings and improvements that were actually constructed by either SuperValu or its predecessor tenant in Lease No. 211,866, dated september 1, 1993. 3. MARKETABLE TITLE The City cannot promise marketable title to the property and can only offer to convey the property to any buyer by quit claim deed, since the City obtained the title by quit claim deed from Glacier Park Company. The City can, however, provide a title insurance binder, subject only to the same exceptions that were included in the title commitment issued to the City upon purchase. 4. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS The City should not agree to pay taxes and special assessments at the closing since these are now the obligation of the tenant. 5. ENVIRONMENTAL REPORTS e The City should not promise either a Phase I or Phase II Environmental Report, but on the other hand, should make available to the buyer the existing Phase I e e Mayor and city Council March 18, 1994 Page 2 Warzine Report that the city examined prior to purchase and all information based upon the approved remediation plan for the clean up of Mulberry Point. Beyond making this information available, the city should make no warranties as to the environmental fitness of the site. 6. LIQUOR LICENSE The liquor license made available to the city in the last legislative session is not restricted to the Downtown Hotel property, although it was the intention of the legislature to make available this license for hotel use. Seven years, however, is too long to reserve the license without its being issued. 7. ASSIGNMENT The contract reserves the right of the buyer to assign its interests in the purchase agreement prior to the closing and the City should not agree to this provision without proof of the ability of any buyer to fulfill expectations for the site. 8. RESTRICTIVE COVENANTS Staff recommends that a restrictive covenant be placed on the land that would prevent the demolition of the Lumberman's Exchange Building and reserve the site for hotel and convention center use and for no other use. 9. 120-DAY PERIOD The contract should be amended to state that in no event shall contingencies be extended beyond the 120-day period called for in the contract and no longer. DTMjsls '\~1AR 1 8 1994 Cc- 3/2z/QY e CITY OF OAK PARK HEIGHTS A MINNESOTA STAR CITY March 17, 1994 City of Stillwater 216 North Fourth Street stillwater MN 55082 Attn: Mr. Nile Kriesel, City Coordinator Dear Nile: In response to your letter dated March 9, 1994, the City Council has rescheduled the tri-community meeting to Wednesday, April 13, 1994 at 7:00 p.m. in the Oak Park Heights Council Chamber s . Sincerely, CITY OF OAK PARK HEIGHTS /~~~ ~ '-"La Vonne Wilson Administrator/Treasurer ;'e I 14168 North 57th Street. Box 2007 . Oak Park Heights, Minnesota 55082-2007 Phone: 612-439-4439 . Fax: 612-439-0574 e Ie ~ illwater ~ ~ T H ~I R T H P lAC E 0 F M INN E SOT A ~ STILLWATER PLANNING COMMISSION MEETING NOTICE The Stillwater Planning Commission will meet Monday, March 21, 1994 at 7:00 p.m. in the City Council Chambers of City Hall, 216 North Fourth Street. AGENDA: 1. Overview of City Council Special Meeting of March 7, 1994. 2. Community Design Issues. 3. Phase II, Plan Development for Existing City. -Proposed Land Use -Open Space and Natural Resources -Community Character -Transportation -Economic Development -Housing -Street and Sidewalks -Trails, Pathways, and Walkways. -Historic Preservation. CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612.439-6121 e e PLANNING QUESTIONNAIRE FOR PHASE II, PLAN DEVELOPMENT Included with this questionnaire are city maps. Feel free to articulate your ideas on these maps. 1.Which areas of the City of Stillwater need to be preserved as natural, open space areas? (This includes wetland areas, floodplains, and steeped sloped areas. 2. In your words, define community character. 3. Identify what could be done to our existing street system which could make them safer, function more efficiently, are sensitive to the historic and natural features of the City, and maintain the residential character of our neighborhoods. 4. The Planning Questionnaire to community residents identified employment as one of the most important planning issues. What do you feel is the best method to promote and assist in employment growth in Stillwater? e e .' 5. Stillwater has an older housing stock. Which areas of town need general housing rehabilitation? 6. Please identify areas of Stillwater which need immediate attention in the following areas: Street improvements Sidewalk improvements Installation of sidewalks 7. Where should new trails, pathways, and walkways be located? 8. Do you feel Stillwater should have locally designated historic residential districts? ~i 3~ Il_:I~I~'--:~-' -~\--~"" r--~~I ~:~.~'41//~ \ / -=-1\! ~~,'::'~'I' '. ~~,t+-..!~~-~~~ - '. ".1;-.0'-<0",//' .A.\_~ ,,-tr \~2'~, ll~~r~'~'~\"'-=:?~,:::::--~-J.j~~~:;j:-, f. ~. " ~-- F.:. :r AA J ' . --:;:;;:.. ,... I'. . .7\;.--, ~:t~t 'T~:~UI~... E~ ~I / J~ ',/:/..f>.:~,,-:-~- " :.~. .~.~' t:J -. '. '\~ 'r..-;:?" '1'~. 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"/'..") :; ..- [fJ LIJ ' . . ,I.. . ... u..I" ....... .:.' ~/ L- ~ L ~. . . ; ~ : '1', ,~\, o I ' . .~'... . t. ~- __ t-" I _ . - . .: "'1i~ "\ o ~ f.o ~ --I! ,-~:'. .>~~ ~ .<~'{. .-;t ,'f/d/l, - :~r '\' ~~l' f~~ - .- i.1" ~ ,I,: x.ut' flVr f~. ~ 11~\\',\, o II. .,' \ ~,!'f..~ \\..X' J ' ~ IU ,U i i . J. 1" ',K...:J '\i! , I g . ~ I~ " I'.j -' ";~'tL.'i. . ., Ill, ~'t!'l i · j :.' :j' :- .L ~. LlJl,bl \\~_ 3 '-:l' ~ I ~'- '~7~1 .! - _ _ -. it i I :'. , -. ,.J "-~'1T""" l l '\' n. --..1 'r\~ ~"dIE RTf //- .';7'J;:;:1 . ~~~.. ::I\~ .1 ~~~t __J J' Ii I; ~\\ Y .... ,'. . '~:d~ /h~--~ _7~. /f-= - , -. tIt g;~E' ~~Jt~'i;{ 'I~,: - -- 't ..... 11..1 I \;, i ! ):...l..._~~ W - I ---q: ..J.:.~L' t.:;l -1--1 N3. ~'1 IT r:!l ~ Il "J / \" 1: # .1....:\ .....r:-i=. ~ V'1?f.i:\ .I._,.ou. . . ~:.=.!hJ~;I~(Jii ,,,,\\\ -"~:'~r- T~C;---Ctr-.~!'i iillE;Y'1f-",/,< ......~~. .:.......:~ ~ ~ ~~.~ IT~ ~'1 lrr-'lLf / { \~\ ". L1-.J " U-J-'---l.1I, \ _l-1'\ .~ r-:- 't-;.{}::J, - ,1. u----1--, ,_~ ( \ I L__ _ '/ . 'r .:.,.11:::_. . - 17'[...I{ 'i i 1-___.__ _..... J L ....l... -- I -----. + I _ ~ _----. ____.---::. L__;:;..~--. . _____.____. ._~.J ~- cnrv Of' \, \, "'\. '\.. .'\., ~ tf~~-~-._~-..J e e e Ie RESOLUTION NO. WHEREAS, pursuant to Resolution No. 93-76, the City of Stillwater has petitioned the City Council for the issuance of an on-sale liquor license in addition to the number permitted by law in order to facilitate the construction of a hotel in the Downtown Central Business District of the City; and, WHEREAS, it is necessary for the Council of the City of Stillwater by resolution to certify to the Secretary of State acceptance and approval of this special law; and, WHEREAS, it is in the best interests of the City that the law be accepted and approved. NOW THEREFORE BE IT RESOLVED AS FOLLOWS: 1. That Laws 1993, Chapter 350, Section 25, Subd. 1 and 2 be, and the same hereby are, approved by the City Council of the City of Stillwater. 2. That a form of Certificate of Approval is attached to this Resolution as Exhibit "AU and the Certificate be, and the same hereby is, approved. 3. That the City Clerk of the City is hereby directed to file a certified copy of this Resolution together with the Certificate of Approval with the Secretary of State of the State of Minnesota. Date: Jay Kimble, Acting Mayor ATTEST: Morli Weldon, City Clerk CERTIFICATE OF APPROVAL OF SPECIAL LAW GIVEN PURSUANT TO MINNESOTA STATUTES S645.021 The City Council of the City of Stillwater, Washington County, Minnesota, hereby certify approval of special law, Chapter 350, Section 25, Subd. 1 and 2 of Laws, 1993. Dated: Jay Kimble, Acting Mayor ATTEST: Morli Weldon, City Clerk e e el e e ,e I C e- <3/~.z/9-Y 1891 1991 Serving the St. Croix Valley Area. March 16, 1994 Rich Cum . gs 1060 dson Drive Still er, :MN 55082 Dear Mr. Cummings, Thank you for your thoughtful decision to progress resp~:>nsibly with the proposed city sales tax. It appears th~ time between now and the November general election is critical in addressing the questions regarding specific revenues, targeted projects, and informing the effected parties. . In regards to addressing questions concerning the proposed city sales tax, I am extending an invitation to you and the City of Stillwater to join the Stillwater Area Chamber of Commerce and the Downtown Council in sponsoring public forums to discuss the questions that surround the proposed city sales tax. The specific dates, times and locations will be discussed in the near future; If you and the City of Stillwater are interested in working with us, please feel free to contact me at work - 430-0903 - at your earliest convenience. Sincerely yours, Shawn Draper President cc: Dave Magnuson, City Attorney Nile Kriesel, City Administrator Dave Petetson, Downtown COUllcil File Senator Gary Laidig, ....~p. ~ark Holsten . v-Mayor. Charles Hooley Brick Alley Building · 423 So. Main Street · Stillwater, Minnesota 55082-5127 · (612) 439-7700 1. 9:00 2. 3. 9:00 4. 9:30 5. 9: 45 6. 9: 55 7. 10: 05 8. 9. 10. 10:20 11. 10:30 TO 12:00 12. 12: 00 13. 2: 00 TO 3:30 WASHINGTON COUNTY Oenn. C. Hegberg O.trict 1 M..-yH_er Oi8trict 2/Cheir WellV Abrllh_on Oietrict 3 Mvr. Peterwon Oi8trict 4 O.ve Eng8trom Oietrict 5 COUNTY BOARD AGENDA MARCH 22, 1994, 2:00 A.M. ROLL CALL CONSENT CALENDAR PUBLIC HEARING - H.E.L.M. DEPARTMENT - M. MCGLOTHLIN, DIRECTOR AMENDMENTS TO THE COUNTY SOLID WASTE MANAGEMENT ORDINANCE HEALTH, ENVIRONMENT AND LAND MANAGEMENT - M. MCGLOTHLIN, DIR. A. AMENDMENT TO LEASE AGREEMENT WITH CITY OF OAKDALE FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM B. AGREEMENT WITH APTUS ENVIRONMENTAL SERVICES FOR A LICENSE TO OPERATE A VERY SMALL QUANTITY GENERATOR COLLECTION C. 1994 VERY SMALL QUANTITY GENERATOR FEE SCHEDULE COURT SERVICES DEPARTMENT - R. REETZ, DIRECTOR STATE FUNDS FOR A REP~T DWI OFFENDER PROGRAM GENERAL ADMINISTRATION - V. ERDAHL, DEPUTY ADMINISTRATOR DISCUSSION FROM THE AUDIENCE VIS1TOlfS MAf S1WfE 71lEIR CONCEItNS WlIH 1HE COUNlT BOdRD OF COMMJSSIONE1lS ON ANY TIFM NOT ON 1HE AGENDA. 1HE CHAIR wu.L DIRECT 1lIE COllNTf ADMlNIS11tATOR ro PREPARE 1IE3PONSE3 ro fOUR CONCEItNS. fOU ARE ENCOURAGED NOT ro BE REPE1T1IOUS OF PREVIOUS SPEAKERS AND ro UMrr fOUR ADDRESS ro FIVE MlNU1F3. COMKISSIONER REPORTS - COMKENTS - QUESTIONS 1lI1S PEIlIOD OF 77ME SHAlL BE USED Bf 1lIE COMMJSSIONE1lS ro REPORT TO 1HE FUlL BOdRD ON COMMllTEE ACTlVlTIES, MAKE COMMENTS ON MA'ITDtS OF lNI'EIfEST AND INFORMA710N, OR RAISE (JUES1l0NS ro 1lIE STAFF. 1lI1S AC7l0N IS NOT INTENDED ro RFSULT IN SUJJSTAN17VE BOdRD AC7l0N DURING 1lI1S TIME. ANY AC7l0N NECES&lRf BECAUSE OF DISCUSSION wu.L BE SCHEDULED FOR A FU1VRE BOARD MEE17NG. BOARD CORRESPONDENCE ADJOURN WORKSHOP WITH RUKAN RESOURCES AND COUNTY ATTORNEY - B & C CONTINUATION OF PERSONNEL LIABILITY WORKSHOP FROM 2/8/94 BREAK POR LUNCH WORKSHOP WITH PERSONNEL DECISIONS, INC. - B & C SELECTION OF FINALISTS FOR COUNTY ADMINISTRATOR AND PROCESS TO BE USED * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *. * * * * * * * * REMINDER: Ho County Board Meeting March 29, 1994 (5th Tuesday) MEE!rIHG HO!rICES - Co..ittee !riae Location Vacancy Review Committee 8:00 a.m. Administration Conference Room Planning Advisory Committee 7:00 p.m. Washington County Government Center Board Workshop w/Housing and 9:00 a.m. Cobble Hill Apartments - Woodbury Redevelopment Authority Community Room Solid Waste Mgmt. Coord. Brd. 10:30 a.m. 2099 University Ave. W. - St. Paul 911 Board 1:30 p.m. 2099 University Ave. W. - St. Paul Community Corrections 7:30 a.m. Washington County Government Center Resource Recovery Project Board 8:30 a.m. 6989 North 55th Street - Oakdale qyou need auisrance diu to disability or li1ngUQge barrier, f1/Itue clllJ .430-6003 (1DD 439-3220) AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER Date March 22 arch 22 rch 23 March 23 March 23 March 24 March 24 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR ** MARCH 22, 1994 The following items are presented for Board approval/adoption: DBPARTMBJIT/AGBRCY ADMINISTRATION AUDITOR/TREASURER COMMUNITY SERVICES ITEM e A. APPROVAL OF THE MARCH 8, 1994, BOARD MEETING MINUTES. B. APPROVAL OF ON-SALB AND SUNDAY INTOXICATING LIQUOR LICENSE FOR APPLEWooD HILLS, INC. APRIL I, 1994 TO MARCH 31, 1995. C. APPROVAL OF ON AND OFF SALE NON-INTOXICATING MALT LIQUOR LICENSE FOR VETERANS REST CAMP, APRIL I, 1994 TO MARCH 31, 1995. D. APPROVAL OF ON-SALE NON-INTOXICATING HALT LIQUOR LICENSE FOR SAWMILL GOLF CLUB, APRIL 1, 1994 TO MARCH 31, 1995. E. APPROVAL OF ON-SALE AND SUNDAY INTOXICATING LIQUOR LICENSE FOR AFTON ALPS, INC., APRIL I, 1994 TO MARCH 31, 1995. F. APPROVAL OF ON AND OFF SALE NON-INTOXICATING MALT LIQUOR LICENSE FOR BIG T, INC., APRIL I, 1994 TO HARCH 31, 1995. G. APPROVAL OF ON-SALE AND SUNDAY INTOXICATING LIQUOR, OFF-SALE INTOXICATING LIQUOR, AND OFF-SALE NON-INTOXICATING MALT LIQUOR LICENSBS FOR MEISTER'S BAR & GRILL, APRIL I, 1994 TO MARCH 31, 1995. H. APPROVAL OF ON-SALE AND SUNDAY INTOXICATING LIQUOR AND OFF-SALE NON-INTOXICATING MALT LIQUOR LICENSES FOR WILLOW POINT SUPPER CLUB, APRIL I, 1994 TO MARCH 31, 1995. I. APPROVAL OF RESOLUTION AUTHORIZING THB REPURCHASE OF TAX-FORFEITED LAND BY HANLEY A.N. GOLDBERG, OWNER. J. APPROVAL OF ABATEMENT APPLICATIONS FOR HOMESTEAD TAXES. K. APPROVAL OF AGREEMENT BETWEEN WASHINGTON COUNTY COMMUNITY SERVICES AND WASHINGTON COUNTY COURT ADMINISTRATION FOR CHILD SUPPORT ADMINISTRATIVE SERVICES. L. APPROVAL OF. CONTRACT AMENDMENT WITH SOUTH COMMUNITIES COUNSELING SERVICE TO PROVIDE COUNSELING SEMINARS FOR PARENTS AND CHILDREN IN SOUTH WASHINGTON COUNTY. M. APPROVAL TO APPOINT THERESA STEWART TO THE COMMUNITY SERVICES ADVISORY COMMITTEE REPRESENTING CHILDREN AND FAMILIES. N. APPROVAL OF RESOLUTION, FUNDING EDWAA FOR PROGRAM YEAR 1994 AND SUPPORT FOR BIENNIAL EDWAA PLAN. e HUHAN RESOURCES HOUSING AND REDEVELOPMENT P. APPROVAL OF RESOLUTION AMENDING THE LOW INCOME HOUSING TAX CREDIT QUALIFIED ALLOCATION PLAN . O. APPROVAL TO ACCEPT MINNESOTA YOUTH PROGRAM ALLOCATION IN THE AMOUNT OF $48,706. PUBLIC WORKS DEPARTMENT RECORDER SHERIFF Q. APPROVAL TO DESIGNATE THE UTILITY WORKER I CLASSIFICATION IN THE JOB SERIES AS A TRAINEE POSITION AND TO APPROVE A PROMOTIONAL PROGRAM FROM UTILITY WORKER I TO UTILITY WORKER II AFTER A TRAINING PERIOD OF UP TO 18 MONTHS; PROMOTIONAL MOVEMENTS TO BE AT THE DISCRETION OF THE DEPARTMENT HEAD. R. APPROVAL TO PROCEED TO ARBITRATION WITH TEAMSTERS AND AFSCME REGARDING THE CHRISTHAS EVE HOLIDAY; FURTHER AUTHORIZATION FOR EXPENDITURE UP TO $7,000 FOR THE COST OF TME ARBITRATION (CONSULTANT AND ARBITRATOR FEES). S. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSURANCE PREMIUMS FOR RETIRING EMPLOYEE PHYLLIS J. SELLERS, CENTRAL SERVICES DEPARTMENT, IN ACCORDANCE WITH SECTION 11 OF THE PERSONNEL RULES AND REGULATIONS. T. APPROVAL OF SEVERANCE PAYMENT FOR RUSSELL W. ANDERSON, H.E.L.M. IN THE AMOUNT OF $4,250; AND AUTHORIZATION TO AMEND 1994 SALARY BUDGET, SERVICE 1601, OBJECT 6114 BY THAT SAME AMOUNT. U. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSURANCB PREMIUMS FOR RETIRING EMPLOYEE RUSSELL W. ANDERSON, H.E.L.M. IN ACCORDANCE WITH SECTION 11 OF THE PERSONNEL RULES AND REGULATIONS. V. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSURANCE PREMIUMS FOR RETIRING EMPLOYEE DAVID L. ASMUS, PUBLIC WORKS DEPARTMENT, IN ACCORDANCE WITH SECTION 11 OF THE PERSONNEL RULES AND REGULATIONS. W. APPROVAL OF RECLASSIFICATION OF THE POSITION OF CLERK TYPIST TO THE CLASSIFICATION OF SECRETARY IN COMMUNITY SERVICES EFFECTIVE JANUARY 31, 1994. X. APPROVAL OF RECLASSIFICATION OF THE POSITION OF CLERK TYPIST TO THE CLASSIFICATION OF CLERK II IN RECORDER'S OFFICE EFFECTIVE MARCH 28, 1994. Y. APPROVAL TO ADVERTISE FOR BITUMINOUS OVERLAYS ON CSAH 21, 40, 42, 45, AND CR 1510, 55, AND 68. Z. APPROVAL OF RESOLUTIONS SUPPORTING ISTEA FUNDING FOR CERTAIN PROJECTS. AA. APPROVAL FOR .EXPENDITURE OF BOND FUNDS TO MODIFY THREE COURT ROOMS. -- BB. APPROVAL OF LEASE WITH SHERI S. AND DOUGLAS J. STUDANSKI FOR PROPERTY LOCATED AT 12020 16TH STREET NORTH IN MARINE. CC. INFORMATION ONLY - RECORDER FEES FOR THE MONTH OF FEBRUARY, 1994. DD. APPROVAL OF RESOLUTION RECOGNIZING ALL DISPATCHERS IN WASHINGTON COUNTY IN HONOR OF NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK. **Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. , #' ~ illwater "~ - - ~ THE BIRTHPLACE OF MINNESOTA i) STILLWATER PLANNING COMMISSION MEETING NOTICE The Stillwater Planning Commission will meet Monday, March 21, 1994 at 7:00 p.m. in the City Council Chambers of City Hall, 216 North Fourth Street. AGENDA: 1. Overview of City Council Special Meeting of March 7, 1994. 2. Community Design Issues. 3. Phase II, Plan Development for Existing City. -Proposed Land Use -Open Space and Natural Resources -Community Character -Transportation -Economic Development -Housing -Street and Sidewalks -Trails, Pathways, and Walkways. -Historic Preservation. CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612.439.6121 PLANNING QUESTIONNAIRE FOR PHASE II, PLAN DEVELOPMENT Included with this questionnaire are city maps. Feel free to articulate your ideas on these maps. 1.Which areas of the City of Stillwater need to be preserved as natural, open space areas? (This includes wetland areas, floodplains, and steeped sloped areas. 2. In your words, define community character. 3. Identify what could be done to our existing street system which could make them safer, function more efficiently, are sensitive to the historic and natural features of the City, and maintain the residential character of our neighborhoods. 4. The Planning Questionnaire to community residents identified employment as one of the most important planning issues. What do you feel is the best method to promote and assist in employment growth in Stillwater? . 5. Stillwater has an older housing stock. Which areas of town need general housing rehabilitation? 6. Please identify areas of Stillwater which need immediate attention in the following areas: Street improvements Sidewalk improvements Installation of sidewalks 7. Where should new trails, pathways, and walkways be located? 8. Do you feel Stillwater should have locally designated historic residential districts? ~'_ I '1'1' ,t_J"-f>- . 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J~~::f:1 :~~! ~:E~~.~ ,8fJl~ffill~ .( ~ 1i!i1.~V.;~~~~{t~~, \ i I . j:- .'/ ::>11!J' '1' .~;I-.\ \ ~~~ffi~~ija~~. . . ~ '1' 'mfl\I'Jl~~T~~~~l:.J~J:- .\~ ~~~,:-" \ _ . I., '^' I ;i.:'h ,i!\.U1&:9'.f'..w,,;I.l, .;.;-. , :1.1lliIIIJ ' ~. \.\ :, ~ -~. \ '~ \ I ( !:'\ I Q\ ,.," . ''':.- 'I: ,i "':'/: :;\\\ltTln'll Il,liWI,' \" ,'o.i< " :. ,,', mpr " " \ :: ..~~ \ , ~\ ~ \ ! \') I .'" /.~ ~~.,. .f.tIW ,.~t:lL //11] IT\'~if'(; ".,.~~" i.1 If I~~~ i': ~\\~ ,))\~,,~ o ~ I .1..... ':::(1 :t=~. ;:-1;:: j .~, .--:~ '\~'iY:<"f;" ,L ij \~\ .- ,-' '(:..; ":' , IIIJID ' )Mil'il'~:'l~~l"~~ ~-\~r '\:. . \, _ . .,~. _". . j ~ . J. ~ ... . ... -." I . . , 4 __,: ,~ , ,,< @:' /t~ "',: '., ;~," '" -' , ,',I i . Iii "':'~ ro 0 Ii, .'& ':'"' ,~&"" ';.% ~rAll' fiJ, ,-- '<'{ ::- - "',: 'IIIJID !J:t'- . m , T 1 ': ': 9~~,tL:;/~~J;r,I':" 1i~" II :1:Wl~~tTI i : '. ~;gs-~ i'~ . _, 7fJ T --~~ J~~~ 'iJJ : , - ~. Iii' i ,r:u:i;mrUi:J' ~ __ '--l~h~-=, ~ ~#~--;lt':: 1 -. -~ro~E' ~~~l;' ~'MIf; ~i<lI~. Eo~JJJJ~lr '''l;: .,,: r'-;" ___ ~__' :c::' ~ "...,.~ ~~ ","j~f----'1 ~ '" ~'C - -- ~ " II 0-' t L II ;;' "':' / I .. , ",- ~', :t:.. -', , ' : ' 'I *, ri"'. II. I I .LLf'--J, I " " ,,' 'T. :' ~ ,l...J.,.-......u._ 'J..I..~ L It : ,\.. ...__- '/ _ ,1' . ....+ 1 .,~ I II~:.~. 1.I't-._ \ _~_____+.-=.....::, L __-=~.__' I" :J.".... ,=- 1111,41 fA_ hI~ i "::.,li U "\In~ , . _ ==-- Ii-\' ' /I 1 I ::: · 0 .;] + I :. u._-- " l '_ _. _.t ----- --, - ~ ,-~ --_.- .- '. "" '- '-" " ~.._..". . . .- .- .- . .'" .. MAGNUSON & THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE &. GALLERY 314 SOUTH MAIN STREET SUITE n60 P.O. BOX 438 STILLWATER, 1\1:'1' 55082 TELEPHONE: (612) 439.9464 TELECOPIER: (612) 439.5641 LEGAL ASSISTANTS DAVID T. MAGNUSON ERIC C. THOLE )I.J ?l )\.0 /3. (, f \V G ()v MEMORANDUM I\lELODlE ARVOLD SHELLEY L. StJNDBERG TO: Mayor and City Council FROM: David T. Magnuson, City Attorney steve Russell, Community Development Director Diane Deblon, City Treasurer and Finance Director DATE: March 18, 1994 RE: Report on Sale and Purchase Agreement Submitted by st. Croix Preservation Company for Purchase of Downtown Hotel Property 1. THE REAL PROPERTY This offer contains a legal description that is much broader than the City intends to sell, since the legal description contained in this contract includes all of the property purchased from Glacier Park, including Mulberry Point and the adjacent parking areas. The legal description must be modified to include only what the City would be willing to sell. 2. THE PRICE The offered price is $635,000, an amount equal to an appraisal done by R.W. Kirchner in 1993. This appraisal, however, does not include the value of any building improvements. An examination of the underlying lease reveals, however, that improvements actually erected by the tenant, which would include buildings and leasehold improvements, would be owned by the tenant, subject only to the forfeiture provisions of the ground lease. Before this price can be evaluated, we must obtain an updated appraisal that would include the value of any buildings and improvements on the land that actually belong to the City. This could be done by obtaining a current appraisal of all the buildings on the land and then subtracting out the value of the buildings and improvements that were actually constructed by either SuperValu or its predecessor tenant in Lease No. 211,866, dated September 1, 1993. MARKETABLE TITLE The City cannot promise marketable title to the property and can only offer to convey the property to any buyer by quit claim deed, since the City obtained the title by quit claim deed from Glacier Park Company. The City can, however, provide a title insurance binder, subject only to the same exceptions that were included in the title commitment issued to the City upon purchase. 4. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS The City should not agree to pay taxes and special assessments at the closing since these are now the obligation of the tenant. 5. ENVIRONMENTAL REPORTS The City should not promise either a Phase I or Phase II Environmental Report, but on the other hand, should make available to the buyer the existing Phase I , -, , . Mayor and city Council March 18, 1994 Page 2 Warzine Report that the City examined prior to purchase and all information based upon the approved remediation plan for the clean up of Mulberry Point. Beyond making this information available, the City should make no warranties as to the environmental fitness of the site. 6. LIQUOR LICENSE ~ The liquor license made available to the City in the last legislative session is ( not restricted to the Downtown Hotel property, although it was the intention of o the legislature to make available this license for hotel use. Seven years, however, is too long to reserve the license without its being issued. Q~ oV aV 7. ASSIGNMENT The contract reserves the right of the buyer to assign its interests in the purchase agreement prior to the closing and the City should not agree to this provision without proof of the ability of any buyer to fulfill expectations for the site. 8. RESTRICTIVE COVENANTS Staff recommends that a restrictive covenant be placed on the land that would prevent the demolition of the Lumberman's Exchange Building and reserve the site for hotel and convention center use and for no other use. 9. 120-DAY PERIOD The contract should be amended to state that in no event shall contingencies be extended beyond the 120-day period called for in the contract and no longer. DTM/sls /1/ / r illwater "~ ~ THE BIRTHPLACE OF MINNESOTA ~ March 18, 1994 MEMORANDUM TO: MAYOR AND COUNCIL FROM: MORLI WELDON, CITY CLERK RE: SPECIAL COUNCIL MEETING Tuesday, March 22, 1994 7 p.m. This memo is a reminder to Council that a Special Meeting has been scheduled for Monday, March 22, 1994, at 7 p.m., in the Stillwater City Hall Council Chambers, 216 North Fourth Street, Stillwater, MN, to discuss the following: 1. Continuation of City Council/Planning Commission Workshop on Comprehensive Plan. · Discussion of Public Facilities Element of Comprehensive Plan 2. Any other business Council may wish to discuss. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612.439.6121 .' ce 3/:l2,(ccf '. 3490 Iaington Avenue North Sl Paul, MN 55126-8044 (612)490-5600 League of Minnesota Cities February 15, 1994 TO: FROM: Mayors, Managers, Administrators, Clerks James F, Miller, Executive Director~ 1994 Legislative Conference -- Thursday, March 24 Radlsson St. Paul Hotel RE: Hearings are now being held on eliminating LGA and HACA, establishing term limits for city mayors and councilmembers, repealing recent improvements in annexation laws, eliminating the LGA penalty for certain tax Increment projects. These are just a few of the reasons you and the other otnclals In your city should register attend the 1994 League of Minnesota Cities 1994 Legislative Conference. In an effort to Increase membership Involvement In the legislative process we have slashed the fee from last year's $80 to $46 In advance or $60 at the door. Following lunch, we have set aside 2 hours to allow you time to schedule meetings with your Representative and Senator. We strongly urge you to call them now and set up a specific time to meet them In their offices. (Cities Bulletin No. 3 (February 18, 1994) contains a list of legislators office locations and phone numbers. If you do not have that information please call House information (612) 296-2146 or Senate information (612) 296-0504. If floor sessions are scheduled, we will provide information at the conference on how to meet with your legislators outside the door of chambers. Legislators have been invited to the LMC Legislative Reception which will be held from 5:00-7:00 p.m. at the Radisson St. Paul. In the past, we have had good attendance from Legislators. We hope that you will also personally contact your Representative or Senator and invite them to meet you there. Please send in your registrations for the March 24 conference TODAY. ...... Plan to attend the... 10ill5 League or MillDCIOla Cities League of Minnesota Cities Legislative Conference Tentative Program 9: 15 a.m. President's Message Thursday, March 24 Radisson St. Paul Hotel 11 East Kellogg Boulevard St. Paul, MN 55101 9:30 a.m. Local Government Aid--What's Up--What's Down The Real Story 10:30 a.m. Legislative Leaders Panel' Legislators will respond to questions from a panel of city officials 11 :30 a.m. Lunch (Representative Irv Anderson invited to speak) 1 :00 p.m. What's Hot! League staff will brief you on the three most important issues to discuss with your legislators 2:00 p.m. Meet with your legislator at the State Capitol (transportation furnished) Schedule time with your legislator in advance to discuss issues affecting your city 4:00 p.m. Forum on Term Limits (All legislators invited) Legislators and organizations which support or oppose term limits will state their positions and respond to questions. The League opposes term limits for city officials. but what do you think? 5:00 p.m. Reception (All legislators invited) Meet your legislators to discuss the Issues .~..,.... " . Join elected and appointed offldals from throughout the state for briefings by League staff and legislative leaders on key Issues Impacting all Minne- sota cities and officials. . Meet with your legislator and discuss the Issues. . Invite your legislator to Join you and other city officials at a reception In their honor. . The registration fee has been greatly reduced from prior years to encourage your participation. .~~, . -p:;\ .~.I./1 ~ I ~ ~::11 -~ ~ It''' " 1994 Legislative Conference Registration Form City (Please print or type) Name Title Name Title Name Title Registration fee: $45 advance $50 on-site Fee includes conference registration, luncheon, and evening reception with legislators Invited. Make check payable and mall to Advance Registration League of Minnesota eftles 3490 Lexington Avenue North Deadline-March 16, 1994 St. Paul, MN 55126 ----~-------------------------------- 1994 Legislative Conference Housing Form Organization LeaQue of Minnesota Cities Function 1994 LeQislative Conference Dates March 23-24. 1994 All requests for the above group must be received by March 4. 1994 Name First Company (Please print or type) Last Address City State_Zip Sharing room with No. of persons Signature Phone Number G:J I y.., II I I~I I y.., I Spec.1 Reduced Rlltes for Dav Amv.I TirnI Day Member. Only Arrival Oa'e Departure Date _ $69 Single Check in time 3:00 p.m. Check out time 12:00 p.m. _ $89 Double (2 people) Accommodations will not be conllnned without a check for thellrst night's deposit or UN your Amex or Diners Club creclt card number to guarantee your I'H8rvation. You will be Make check pay.ble .nd cha'll8d for the first night If reservations are not canceled 48 hours prior to anlval. nil to the Credit card # LI Amex LlVlsa LI Mastercard Redl..on Hotel St. P.ul Expiration date cP..... checll one) 11 E.at Kellogg Blvd. St. P.ul, MN 55101 , f \iAR ~ 8 1994 Cc 3!21qy CITY OF OAK PARK HEIGHTS A MINNESOTA STAR CITY March 17, 1994 City of Stillwater 216 North Fourth Street stillwater MN 55082 Attn: Mr. Nile Kriesel, City Coordinator Dear Nile: In response to your letter dated March 9, 1994, the City Council has rescheduled the tri-community meeting to Wednesday, April 13, 1994 at 7:00 p.m. in the Oak Park Heights Council Chamber s . Sincerely, CITY OF OAK PARK HEIGHTS '''' . J ,~~ V~ ~ L'La Vonne Wilson Administrator/Treasurer 14168 North 57th Street · Box 2007 · Oak Park Heights, Minnesota 55082-2007 Phone: 612-439-4439 . Fax: 612-439-0574 ~'-~r MEMORANDUM ~(.....-" FYI. i ( " '" BWBR ARCHITECTS STILL WATER CITY HALL FEASmILITY STUDY STILL WATER, MINNESOTA COMMISSION NO. 94022 TO: Those Present AI Zepher, Stillwater Building Official, City of Stillwater Dick Olsen, George W. Olsen Construction Katy Kolbeck, Dunham Associates Chuck Cappellin, Dunham Associates Jay Sleiter, BWBR Jim Davy, BWBR FROM: Pete Smith, BWBR DATE: March 16, 1994 SUBJECT: Project Coordination Meeting with Department Heads March 16, 1994 PRESENT: Steve Russell, Community Development Director, City of Stillwater Ann Pung- Terwedo, City Planner, City of Stillwater Nile Kriesel, City Administrator, City of Stillwater Klayton Eckles, City Engineer, City of Stillwater Tim Bell, Police Captain, City of Stillwater George Ness, Fire Chief, City of Stillwater Don Beberg, Police Chief, City of Stillwater Diane DebIon, Finance Directory, City of Stillwater Pete Smith, BWBR 1. BWBR noted that the purpose of this meeting is to discuss the staffmg and space needs for each department which are likely to <?ccur over the next five to 10 years and should be incorporated into the feasibility study. BWBR has reviewed the comprehensive plan with regard to departmental needs, as well as the Tennessen Report and felt some clarification was necessary. 2. The feasibility study is a "big picture" evaluation of the needs of the City Hall facility. If it is decided after these needs are identified and the opportunities available within the facility are explored, that the City Council wishes to pursue a building project, a more detailed discussion with regard to specific departmental needs will be necessary for those departments affected. 400 Sibley Street Suite '00 51. Paul, Minnesota "101 tel: 612 222 3701 r,"'" I\'~ ~~,~, 1;19(," B WBR Architects, Inc. 3-16MTG.DOC STILLWATER CITY HALL-FEASmILITY STUDY PROJECT COORDINATION MEETING PAGE 2 ~ J 3. BWBR and its engineers are evaluating the facility with regard to mechanical/electrical systems as well as code and accessibility issues. In addition to those items, some general space requirements for the facility are as follows: . Location for public vending. . Two conference rooms, one at each level. One conference room must accommodate up to ten people, the other could be slightly smaller. . A smoking room. . A lunch room to hold a minimum of 10 people. 4. The following are comments regarding space needs for each specific department: Police Department . The Police Department will be adding the following staff: An investigator which will require a separate office, a community services officer (CSO) which will utilize a work station within the squad room, one secretary/dispatcher, and two patrol officers. . An interview room to accommodate three to four people. . An animal control room for temporary animal containment, approximately 40-50 square feet. . The squad room should be designed to accommodate four or five workstations, 12 lockers, 12 files, and a mail/workspace. The fifth workstation would be to accommodate the downtown parking control individual. . Currently the captain and three sergeants share a single office. The captain needs a separate office, the three sergeants could remain within the existing space. . The small storage room immediately off of the g~ge needs to be approximately three times larger. This is for miscellaneous storage. . The property intake and property storage rooms are adequate in size, however currently bike storage is at the lower level and would be preferred to be on the first floor. . The secretary/dispatch area needs to be larger. . Police department would like to maintain the pistol range in the basement . Currently the waiting/lobby area for the police department is located in a major corridor at the first floor level. This should be a designated area separate fromithe corridor. Planning Department . Planning Department needs a layout room. . More me storage for maps. . Separate workstations for the Community Development Director and City Planner. 18 March, 1994 BWBR Architects, Inc. 3-16MTG.DOC f STILLWATER CITY HALL-FEASffiILITY STUDY PROJECT COORDINATION MEETING PAGE 3 I . A separate computer workstation. . Access to a collating copy machine. . Space for the common under the computer workstation and printer. . Space for secretary/receptionist. This could be shared with a separate department It was discussed that the Inspections Department and Planning Department could share the common secretary with a second secretary providing support for Engineering. The two would be located together and provide backup for each other. Finance . Remove non-accounting/finance activities from the accountant's work area. This would provide adequate space for the accountants. . Finance could add an assistant fmance director which would require a separate office. . The City Clerk is located in the open office area of Administration. Ideally this would be a separate office. . The secretary for Finance also serves as the receptionist for the City Hall and needs additional space. . Finance needs additional space within the vault, however, with more electronic storage for microfiche, available space within the vault may be improved . A copier/fax/microfiche reader room which would also accommodate the postage machine. . The computer room housing the System 36 computer and printer should be designated as such and located accessible to the accounting staff. . It is desirable, though not mandatory, that Finance and Administration remain near each other. Administration . Administration will be adding a Personnel Director over the next five to 10 years. This person will need a separate office. Engineering . The City Engineer has management responsibilities over Public Works, Parks, and Engineering. . It is likely that the City Engineer will expand the functions provided by this department which will add the staffing needs of a secretary and two technician's workstations. These workstations will be computer drafting stations and will need a computer printer or plotter. . The space currently provided for the Engineering and Public Works area will be adequate for their future needs. . The fIle room at the north end of this area is currently full. Relocation of long term storage to the basement area would provide space for a plotter/printer/blue print machine to be isolated from the Public Works area. This will provide the necessary space for flat files, hanging fIles, etc. 18 March, 1994 BWBR Architects, Inc. 3-16MTG.DOC STILLWATER CITY HALL-FEASmILITY STUDY PROJECT COORDINATION MEETING PAGE 4 ~ \ . The future secretary to support the Engineering Department could be remotely located. Fire Department . Significantly more storage. . Larger day room. . Office for additional Fire Inspector. . Office for assistant Fire Chief. . The size of the classroom/training room is adequate. . Current garage is short three truck spaces. . Construction of a car port outside is not adequate in this climate since the vehicles would need to be drained and therefore taken out of service. . An alternative location which would put the Fire Department in a central location relative to its service area is in the corner of Brick and Myrtle Streets. Inspections . . Inspections should have two separate offices for the building officials and an assistant . Additional space for records. . A layout space. . Access to drawing records which could be located in the basement The above constitutes BWBR's understanding of the results of this meeting. If there are any questions, comments, or additions to these meeting notes, please notify the architects immediately in writing. 18 March, 1994 BWBR Architects, Inc. 3-16MTG.DOC RESOLUTION NO. WHEREAS, pursuant to Resolution No. 93-76, the city of stillwater has petitioned the city Council for the issuance of an on-sale liquor license in addition to the number permitted by law in order to facilitate the construction of a hotel in the Downtown Central Business District of the City; and, WHEREAS, it is necessary for the Council of the City of Stillwater by resolution to certify to the Secretary of State acceptance and approval of this special law; and, WHEREAS, it is in the best interests of the City that the law be accepted and approved. NOW THEREFORE BE IT RESOLVED AS FOLLOWS: 1. That Laws 1993, Chapter 350, section 25, Subd. 1 and 2 be, and the same hereby are, approved by the City Council of the City of Stillwater. 2. That a form of Certificate of Approval is attached to this Resolution as Exhibit "A" and the certificate be, and the same hereby is, approved. 3. That the City Clerk of the City is hereby directed to file a certified copy of this Resolution together with the Certificate of Approval with the Secretary of State of the State of Minnesota. Date: Jay Kimble, Acting Mayor ATTEST: Morli Weldon, City Clerk CERTIFICATE OF APPROVAL OF SPECIAL LAW GIVEN PURSUANT TO MINNESOTA STATUTES S645.021 The City Council of the City of Stillwater, Washington County, Minnesota, hereby certify approval of special law, Chapter 350, Section 25, Subd. 1 and 2 of Laws, 1993. Dated: Jay Kimble, Acting Mayor ATTEST: Morli Weldon, City Clerk c e- a/i.z/9-</ I ~ 1891 1991 STILLWATER cAREA C}~ ,,~ ""<7^~~~~ ~/.. ~ ~l' of Co~ Sell'illg rhi.' Sr. Croix Valley Area. March 16, 1994 Rich Cum . gs 1060 A ndson Drive Still er, :MN 55082 Dear Mr. Cummings, Thank you for your thoughtful decision to progress responsibly with the proposed city sales tax. It appears the time between now and the November general election is critical in addressing the questions regarding specific revenues, targeted projects, and informing the effected parties. In regards to addressing questions concerning the proposed city sales tax, I am extending an invitation to you and the City of Stillwater to join the Stillwater Area Chamber of Commerce and the Downtown Council in sponsoring public forums to discuss the questions that surround the proposed city sales tax. The specific dates, times and locations will be discussed in the near future. If you and the City of Stillwater are interested in working with us, please feel free to contact me at work - 430-0903 - at your earliest convenience. Sincerely yours, Shawn Draper President cc: Dave Magnuson, City Attorney Nile Kriesel, City Administrator Dave Peterson, Downtown Council File Senator Gary Laidig . ~p. Mark Holsten VMayor Charles Hooley Brick Alley Building · 423 So. Main Street · Stillwater, Minnesota 55082-5127 · (612) 439-7700 C e- S/:Z.z!7 j/ I ~ 1991 1891 Ser\'il/g rIll' Sr. Croix ViIlle\' Areil. March 16, 1994 Rich Cum . gs 1060 ndson Drive Still er, MN 55082 Dear Mr. Cummings, Thank you for your thoughtful decision to progress responsibly with the proposed city sales tax. It appears the time between now and the November general election is critical in addressing the questions regarding specific revenues, targeted projects, and informing the effected parties. In regards to addressing questions concerning the proposed city sales tax, I am extending an invitation to you and the City of Stillwater to join the Stillwater Area Chamber of Commerce and the Downtown Council in sponsoring public forums to discuss the questions that surround the proposed city sales tax. The specific dates, times and locations will be discussed in the near future. If you and the City of Stillwater are interested in working with us, please feel free to contact me at work - 430-0903 - at your earliest convenience. Sincerely yours, Shawn Draper President cc: Dave Magnuson, City Attorney Nile Kriesel, City Administrator Dave Peterson, Downtown Council File Senator Gary Laidig ~p. Mark Holsten VMayor Charles Hooley Brick Alley Building · 423 So. Main Street · Stillwater, Minnesota 55082-5127 · (612) 439-7700 " . ,'Camlros 5547 Grand Avenue S., Minneapolis, MN 55419 (612) 827-7501 DATE: TO: FROM: SUBJECT: 17 March 1994 Stillwater City Council and Planning Commission Joyce Levine, Camiros Study Questions for the Upcoming Goal-Setting Workshop We will be meeting on Tuesday, March 22 to establish new goats for public facilities and spending. This memorandum is a t'thought piece" intended simply to get you thinking about public facility needs and priorities for the next 20 years. Please focus on wbat you want the City to do -- that is, on goals and priorities. Don't worry about budgeting and financing. The key at this early stage is to locate the "destination" on the roadmap, not to pick a route to reach that destination. First let's figure out where Stillwater should be going. Then we can decide how best to get there. Here are some questions to ask yourself: What is Stillwater? What does it stand for? What does it represent, as a community? What are its most important basic characteristics? Some possibilities are listed here (there are many 'others). Several characteristics may apply, but limit youl'selfto three. A family place A diverse place A community that considers employment as important as residential quality of life A tourist center A growing community An old (historic) city A small (full-service) city A suburb of the Twin Cities A retirement community An affluent community A balanced community A welcoming place An exclusive place A cultural center A city of neighborhoods A recreation center 'f-- -t- 'f.-.- Consultants in Planning. Zoning, Development Economics, and Landscape Architecture Chicago, Illinois Madison, Wisconsin Indlanapolla,lndlana Mlnneapolie, Minnesota Orlando, Florida ...HI"":.-...O-=".... rr'..... J.t:;.I..oJ. '-"t""'Il-IJ."'J-=- t.IJ,I.11"1c.....f-V'-~w Q.&.L04.. I l..JoJ-" . . '~~ -s ~ In light of your answer(s) to the questions on the previous page: What are the three most important things the City will do in the next twenty years? Be as specific as you can. What are the three least important things the City will do? Be as specitlc as you can. What function is the City performing now that it shouldn't be performing in 20201 What one function is the City NOT pertorming now that it should be performing (or will be required to perform) in 20201 What is the biggest change you see corning in the next twenty years? How will this affect what the City does? What three new facilities should the City provide to meet existing or coming needs? Which of the following activities are most important to the City? Which are least important? Please rank your first three choices in each category. (In the 1I1east unportant" category, a ranking of 1 would mean least important, 2 would mean second-least, and so on.) Street repair Sidewalk repair Repair of drainage facilities Reducing I & I problems New community facilities (e.g., community center, cominunit park) _ More and improved neighborhood parks Lowell Park improvements Aiple Park improvements Kolliner Park improvements New public safety building New public works building Maintenance of the lift bridge Better and more pedestrian! bicycle facilities Other: Most Important Least Important -"1 . -J I~ 1- 'z,. { J 2 . .' Now that you've had a chance to discuss general goals and priorities, let's focus on City budgeting and spending. Are the spending priorities shown below appropriate? Should certain items have higher, or lower, priorities? (This might mean reducing funding for other items, or finding new funding sources,) Even if the priorities are sound, should certain financial commitments be increased or reduced? FYI: Ikbt. expenditures pay for previous borrowing, primarily for capital improvements. ~apital expenditures pay for such items as street repairs, park improvements, etc. Operatini transfers are payments made from the general fund to the enterprise funds (sanitary sewer, solid waste, Lily Lake Park, etc.) to fund their operating budgets. EJm~ti0n Budget 1992 % of Budget Rank Debt ~ Principal $1,581,000 12.6 1 Capital. .1,448,500 11.6 2 Debt - Interest 1,358,100 10.9 3 Sanitary Sewer 1,258,700 10.1 4 Police 1,166,200 9.3 5 Public Works 1,038,300 8.3 6 Solid Waste 976,800 7.8 7 Operating Transfers 767,800 6.1 8 Fire 551,800 4.4 9 Waterworks 548,900 4.4 10 Library 519,000 4.1 11 Parks 515,900 4.1 12 Admin & Finance 502J 1 00 4.0 13 Inspections 142,400 1.1 14 Planning 129,000 1.0 IS TOTAL $12,503,700 99.8 III 1988-92 average, excluding downtown projects Should the enterprise funds (sanitary sewer. water, solid waste) become entirely self-financing? This would eliminate the need for "Operating Transfers" and free up $800,000 for other purposes. 3 MAR-18-94 FRI 10:32 CAMIROS MINNEAPOLIS 6128277359 What other sources of financing might be acceptable? ("Financing" may also refer to payments in kind -- e.g., labor, maintenance, land or equipment donations, etc.) For what purposes? Increased or expanded development impact fees Public/private partnerships Corporate or business sponsorship Neighborhood adoption and maintenance Use tax (e.g., 1% sales, hotel occupancy, etc.) Increased or additional program or user fees Challenge grants (seed money may be public or private) Downtown parking district Higher non-resident fees for use of Stillwater facilities Higher assessments against private property Which of these financing sources would be acceptable to the community, in both the developed and developing parts of Stillwater? ~~~~ t~~~,~ ~/erl~ ~ tJ[~~ ~I P.05 . .