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Home My WebLink About1995-01-31 CC Packet Special Meeting . . . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-5 January 31, 1995 SPECIAL MEETING 7:00 p.m. Council Chambers CALL TO ORDER ROLL CALL 1. Secretary\Dispatcher Position A. Resolution 95-23: Approving Memorandum of Understanding Between City of Stillwater and Council 14, AFSCME B. Resolution 95-24: Approving reclassification of Margaret Seim as Secretary Dispatcher II C. Resolution 95-25: Approving employment of Jennifer Anne Bruner-Eddy as Secretary Dispatcher I. 2. Assistant Fire Chief Position Resolution 95-26: Approving appointment of Robert Barthol as Assistant Fire Chief. 3. Discussion of permits issued to Stillwater Area Chamber of Commerce for Rivertown Art Festival and Fall Colors Art Festival. 4. Workshop A. 1995 Engineering/Public Works work programs. B. Review of Pavement Management Program and proposed 1995 infrastructure projects. ADJOURNMENT . . . MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Items for Council MeetingIW orkshop DATE: January 27, 1995 Apologies for the amount of material enclosed in your packet for the meeting Tuesday (specifically the issues of Assistant Fire Chief and SecretarylDispatcher I and II positions). We would have tried to put these items on the February 7, 1995 agenda. However, COWlCilmember Bealka and Councilmember Zoller will not be able to attend ~e 2n/95 meeting. Further these items were previously reviewed by the Council and should be pretty straight forward. Thank you for your understanding. /JIfl , . ~ . . , MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Secretary Dispatcher I & II Positions DATE: January 31, 1995 Discussion: On October 14, 1994 the Council authorized the establishment of a Secretary Dispatcher I and II position and to advertise for the Secretary I position. The intent was to hire a new employee for the Secretary Dispatcher I position and to reclassify Margaret Seim from Secretary Dispatcher to Secretary Dispatcher II. The enclosed resolutions including the resolution approving the Memorandum of Understanding would finalize the process. . Recommendation: Adopt attached resolution employing Jennifer Anne Bruner-Eddy as Secretary Dispatcher I, reclassifying Margaret Seim as Secretary Dispatcher II and approving Memorandum of Understanding between City of Stillwater and AFSCME, Council 14. //I~if ~: ~ A-U- cU/V~ ~~~ 'r" DONALD L. BEBERG _HIEF OF POLICE to . . THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT TIMOTHY J. BELL CAPTAIN M E M 0 RAN DUM TO: MAYOR KIMBLE AND THE CITY COUNCIL FROM: D.L. BEBERG, CHIEF OF POLICE DATE: JANUARY 27, 1995 RE: SECRETARY/DISPATCHER I POSITION ~ -------------------------------------------------------------------- WE WERE GIVEN PERMISSION TO HIRE A PERSON IN THE ABOVE WORK CLASSIFICATION EFFECTIVE JANUARY 1, 1995. THE TESTING PROCESS DID NOT GET DONE IN TIME TO GET EVERYTHING IN LINE FOR THE APPOINTMENT AND THE NECESSARY RESOLUTION FOR THE HIRING BY JANUARY 1ST. TO BRING YOU "UP TO SPEED" SO TO. SPEAK, WE HAD 121 APPLICATIONS . FOR THE POSITION. WE SCORED THE APPLICATIONS USING A 100 POINT RATING SYSTEM, SCORING THE APPLICATIONS AGAINST THE PUBLISHED MINIMUM JOB QUALIFICATIONS AND THEIR PERSONAL JOB EXPERIENCE AS IT RELATED TO THIS CLASSIFICATION. THROUGH THIS, WE BROUGHT THE LIST DOWN TO 20 CANDIDATES THAT WERE INVITED TO TAKE A WRITTEN EXAM. AFTER SCORING THE WRITTEN EXAM, THERE WERE 11 PEOPLE ASKED TO TAKE THE ORAL EXAM. OF THOSE ASKED TO TAKE THE ORAL EXAM, 10 CAME IN FOR THE INTERVIEWS AND FROM THOSE 10, WE SELECTED THE TOP CANDIDATE. I AM ASKING FOR PERMISSION TO HIRE: JENNIFER ANNE BRUNER-EDDY 1829 FURNESS STREET APARTMENT #5 MAPLEWOOD, MN. 55109 AS A SECRETARY/DISPATCHER I, EFFECTIVE FEBRUARY 16, 1995 WITH SALARY AND BENEFITS PER THE AFSCME LABOR CONTRACT. 95-09 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 . ~ . . RESOLUTION NO. 95-23 APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF STILLWATER AND COUNCIL 14, AFSCME BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Memorandum of Understanding between the City of Stillwater and Local 517, Council No. 14, A.F.S.C.M.E. attached as Exhibit "A" is hereby approved. Adopted by the Council this 31 st day of January, 1995. Jay L. Kimble, Mayor ATTEST: Modi Weldon, City Clerk EXHIBIT "A" MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STillWATER AND AFSCME COUNCil 14 The salary schedules and the longevity pay schedules included in the Agreement bet'v'leen the City of Stillwater and local 517, Council No. 14 of the American Federal of State, County and Municipal Employees, AFl-CIO shall be amended to include Secretary/Dispatcher I and SecretaryJOispatcher II positions. The schedules(amended Appendix A-2 and amended Appendix B) are attached hereto and shall become effective January I, 1995. . IN WITNESS WHEREOF, the parties have executed this memorandum of understanding on this_ day of ,199_. FOR THE CITY OF STillWATER: FOR AFSCME, lOCAL 517, ~OUNCllI4 .... . . . . I . , . MlENDED APPENDIX A-2 MONTHT.Y SA I.A RY SC'}l"FnTTT,F. EFFECTIVE JANUARY 1, 1995 Part-time Employees 1040 2080 4160 6240 Hours Hours Hours Hours Full-time Employee En try 6 mos. 1 Year 2 Years 3 Years Sr. Account Clerk 2218 2356 2496 2634 2772 Jr. Account Clerk 1896 2014 2133 2252 2370 Secretary 2152 2286 2422 2556 2690 Clerk/Typist 1848 1964 2080 2194 2310 f. Secretary / Dispatcher II 2218 2356 2496 i 2634 2772 .. . l Secretary / Dispatcher I 2179 2316 2452 2588 2724 Building Inspector 2476 2630 2784 2940 3094 Asst. Bldg. Inspector 1980 2104 2226 2350 2474 Janitor 1764 1876 1986 2096 2206 CSO 1896 2014 2133 2252 2370 Assistant Planner 2068 2196 2326 2454 2584 Planner 2586 2748 2908 3070 3232 Pking. Enforcement Off. 1716 1824 1932 2040 2146 Employees shall also receive longevity pay according to Appendix B. . 16 17 . ..' . ~ . . RESOLUTION NO. 95-24 APPROVING RECLASSIFICATION OF MARGARET SEIM AS SECRETARY DISPATCHER II BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the employment of Margaret Seim as Secretary Dispatcher II from and after February 16, 1995 for a probationary period of six months, be and the same is hereby approved; and that the said Margaret Seim shall receive a salary and employee benefits and shall be subject to the condition of employment as specified in the employment agreement and Memorandum of Understanding between the City of Stillwater and Local 517, Council No. 14 of A.F.S.C.M.E. Adopted by the Council this 31st day of January, 1995. Jay L. Kimble, Mayor ATTEST: . Modi Weldon, City Clerk RESOLUTION NO. 95-25 APPROVING EMPLOYMENT OF JENNIFER ANNE BRUNER-EDDY AS SECRETARY DISPATCHER I BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the employment of Jennifer Anne Bruner-Eddy as Secretary Dispatcher I from and after February 16, 1995 for a probationary period of six months, be and the same is hereby approved; and that the said Jennifer Anne Bruner-Eddy shall receive a salary and employee benefits and shall be subject to the condition of employment as specified in the employment agreement and Memorandum of Understanding between the City of Stillwater and Local 517, Council No. 14 of A.F .S.C.M.E. Adopted by the Council this 31st day of January, 1995. Jay L. Kimble, Mayor ATTEST: . Modi Weldon, City Clerk ."'. . . . I I ~1,IUIIII~IHl"Illi IIIIII~~ III, II I I I c:~1 . .. . MEMORANDUM RE: DATE: New SecretaryiDispatcher position il i' \ I \ I ! TO: FROM: Mayor and city Council city Coordinator October 14, 1994 J' At the meeting of July 19th. the council authorized the temporary employment of a secretaryiDispatcher position (67 working days). At the meeting. Chief Beberg and I also informed the council of the need to hire a full-time SecretarY/Dispatchet. and that we would provide you with a job description and some other details related to the position. The Secretary/Dispatcher I position would be an entry level position and would receive work direction from the secretary/Dispatcher II employee. This is similar to the Senior Account Clerk and Junior Account Clerk employee relationship. Past experience has shown that a higher level classification is important in order to provide work direction to someone in a very similar position and yet not be considered a supervisory position. # I have discussed the proposed classification with Matt Nelson. Business Agent for the AFSCME bargaining unit. Matt's initilll position was that the Secretary I position's duties and responsibilities warrant the salary presently established for the SecretarYiDispatcher position and that the secretarYiDispatcher II position be compensated by at least 5% over the Secretary/Dispatcher position. I suggested that the Secretary/Dispatcher II position receive the same salary as the Senior Account Clerk position (or $40 - $50 more per month than the present Secretary/Dispatcher salary). Matt appeared to be in acceptance of this suggestioll.. and I would recommend the City establish a salary differentilll as I have proposed. L'hief Beberg and I wonid like to receive authority to advertise for the position with the intention to hire someone full-time on or about January I. 1995. Don and I can disCUSS this further with the Council at Tuesday's meeting. ~: ,{ 'S, :~ ) I cl '(: .'b' ''''''' , "'i, ! ~. i -..,. ~ c.. 11~}/Ll . . . MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Assistant Fire Chief Position DATE: January 31, 1995 Fire Chief Ness is recommending the appointment of Robert Barthol to fill the position of Assistant Fire Chief due to the retirement of Jim Stevensen. (Mr. Barthol was the only employee who applied for the position during the position availability posting period). Mr. Barthol has been a full-time member of the Stillwater Fire Department since April 1, 1973. Mr. Barthol is very knowledgeable of fire suppression technique/operation, etc. and is also very knowledgeable . about fire prevention programs. Mr. Barthol has also been very instrumental in establishing an effective fire code inspection program for the City. Further, Mr. Barthol, during the interview process for the Fire Chief position demonstrated a high degree of knowledge of all aspects of the Fire Department operations. Therefore, I concur with Chief Ness. ~A . . . ~ ,?tu ZJ~ '8~ tJ/ ~ ~ '3fI. 'Jte,u, ?tu eM4 MEMORANDUM TO: Mayor and City Council FROM: Fire Chie~ SUBJECT: Promotion of Robert Barthol DATE: January 26, 1995 . Request that Robert Barthol be promoted from Captain to Assistant Fire Chief effective February 1, 1995. 216 '1tMd- ?~ ~ SU~(<<" ?/en SSOK2 (612) 439-6120 (612) 439-131K (612) 439-1313 ~ (612) 439-0456 . . . .. .. RESOLUTION NO. 95-26 APPROVING APPOINTMENT OF ROBERT BARTHOL AS ASSISTANT FIRE CHIEF BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the employment of Robert Barthol as Assistant Fire Chief from and after February 1, 1995 for a probationary period of twelve months, be and the same is hereby approved; and that the said Robert Barthol shall receive a salary and employee benefits and shall be subject to the condition of employment as specified in the employment agreement and Memorandum of Understanding between the City of Stillwater and the Stillwater Managers Association. Adopted by the Council this 31st day of January, 1995. Jay L. Kimble, Mayor ATTEST: Modi Weldon, City Clerk . . . . Memorandum To: Mayor and Council From: City Coordinator Date: January 26, 1995 Subject: Applications for permits - Art Festivals At the January 3, 1995 meeting, Council approved the applications for permits submitted by the Stillwater Area Chamber of Commerce for the Rivertown Art Festival and the Fall Colors Art Festival. Per my conversation with Tim Thomsen, permit applications prior to 1993 were processed by Mr. Thomsen for approval by the Parks and Recreation Board. The applications were then given to the council for final approval. Beginning in January 1993, permit applications were processed by Administration and approved by the City Council. Apparently this was done in order to let the Sesquicentennial Celebration Committee coordinate/control activities in Lowell Park during the year of celebration. This latter process was also used for the permit(s) that were approved by the Council at the meeting of January 3, 1995. /~~ . ~ . . MEMORANDUM TO: Mayor and City Cm.U1cil FROM: // Klayton Eckles, City Engineer y...-r. t SUBJECT: Public Works and Parks Workshop Items DATE: Januarv 27,1995 DISCUSSION At this workshop I hope to provide Council with information on the various responsibilities and duties of Public Works, Parks and Engineering. I have included a current organizational chart of the departments, a data sheet for each of the sections of Public Works and Parks, background information showing plow routes and streets maintained by the Street Department, and a 1995 Work Program for the Parks Department. An important aspect for these departments is having a "vision statement" or" 10 year plan" of where this department should be headed. Therefore, I have included an "ideal" organizational structure, a discussion on in-house versus cOnsulting for engineering service, and a 1995 Work Program for myself From this information I am hopeful that we will begin to build a picture which we can all agree on for where the Public Works and Engineering Department should be in the future. A fmal item for discussion concerns the 1995 street improvement project. I have included a rough draft of the SEH feasibility study for this project and a memo which discusses possible changes and modifications to the assessment policy, which may be warranted for this project. I intend to give the Council a presentation on this information and David Junker and Tim 'Thomsen will be available for any questions or comments which the Council has for Public Works and Parks. . __L.'"H ~.~.I Il:NGINEERINGI I FUNC.T~9_N~._.","__1 I ~IAINTENA.'lCE 2 "T' . CURRENT ORGANIZATIONAL STRUCTURE CITY ENGINEERJ ~~~~?~(~ OIRECW;-l _L----.-j-- ASSISTANT PUBLIC WORKS DIRECTOR ---- : I~;~ -] I~;;; ., ~~J -----..- " PARKS DiRECTOR J PARKS 4-5 . ( WA~~~J BOARD \\'XrER . ~ . . PUBLIC WORKS SHOP RESPONSIBILITY: Maintain heavy equipment for Public Works, Parks, Police and Fire BUDGET: $127,435 LABOR FORCE: 2 # EQUIPMENT PURPOSE City Garage Truck Store and repair equipment Get parts, transportation to location of problem . DUTIES: . Repair and maintain heavy equipment . Modif~i equipment to meet special needs of department . Maintain records of vehicle repairs . Maintain supply of parts . . . SEWER DEPARTMENT RESPONSIBILITY: Maintain 75 miles of sanitary sewer, 30 miles of storm sewer, and 13 lift stations BUDGET: $380,000 :t LABOR FORCE: 2 (J3udget includes 1/2 salaries for City Engineer, Public Works Director, Assistant Public Works Director, 2 Part-time Secretaries, Technician) # EQUIPMENT PURPOSE I Vactor Truck 1 Truck 1 Generator Clean sewers and clear any blockage Check lift stations, transport equipment Emergency power for pumps during outage DUTIES: . Inspect and maintain lift stations daily, including weekends . Respond to emergency lift station failures or sewer blockages . Clean sewer mains and storm sewer lines . Repair manholes and adjust manhole castings . Clean storm sewer outlets . Plowing and sanding during major storm events . . STREET DEPARTMENT RESPONSIBILITY: Maintain and repair 70 miles of streets, alleys and all public parking areas. BUDGET: $620,352 LABOR FORCE: 6 II2 Full-time, 1-3 Stunmer Part-time DUTIES: . Plow streets, parking areas . Haul, mix, spread salt and sand . Haul snow from downtown . Sweep streets (Spring, Summer, Fall) . Fill potholes, patch streets . Seal cracks in streets, prepare streets for seal coat . Trim brush and trees, pick up trash . Install and maintain street signs . Maintain gravel roads . Paint no parking areas CITY OF STILLWATER SNOW PLOW DISTRICTS \<; " {1} KUNDE (G) .', .1 .. . . \ i ,..~ L .:__c.'-':'~::. .:...._-~;.~.-::.::::O:'::I .'i=. ;..' I. =_-.~_'-:.:'~.=.:::'~:~..:.::.:.._.. e '. . . to . . PARKS DEPARTMENT RESPONSIBILITY: Maintain and improve City parks and trail systems BUDGET: $447,092 LABOR FORCE: 4 1/2 (Also 1 supervisor and 1-3 part-time) # EQUIPMENT PURPOSE 3 Trucks 1 Van 5 Mowers 2 Lawn Sweepers 1 Tractor 1 Riding Sprayer 1 Water Truck Plow snow, haul equipment to/from job site Haul and store tools and equipment to/from job site Mow parks, play fields, city property Clean .parks Blow snow and other miscellaneous Spread fertilizer and herbicide Water sod, flood rinks DUTIES: . Cut, trim, weed and feed grass in parks and play fields . Pick up trash and leaves from parks . Maintain and improve play structures and park, park facilities and play fields . Clean do\\'ntown area and maintain park bathroom facilities . Plow trail systems and parking lots in City parks . Flood and maintain skating rinks . Maintain City Hall and Library grounds . . . PARKS DEPARTMENT PROJECTS FOR 1995 Pioneer Park . Install new curbing . Install irrigation . Rebuild steps and rock gardens in pit area . Install some ore up-to-date playground equipment for insurance reasons and AD.A. McKusick Park and Path . Install shelter on east side of McKusick Lake . Install 2-3 benches and 1 picnic table along walking path Benson Park . Install basketball and volleyball courts . Install playground equipment, shelter, drinking fountain and walking path . Install seed, sod, flowers, shrubs and irrigation Lily Lake . Install 2 BBQ grills in picnic ar~~_ New outfield on O'Brien softball fietd Install 2 bleachers for Bonse softball field . . Mini Park . Install new slab under picnic shelter Sunrise Park . Move tot lot playground equipment from the wooded area to the open area Washington Park. . Update some playground equipment - AD.A South Broadway Park . Update some playground equipment - A.D.A Schulenberg Update some playground equipment - AD.A Old Prison . Level out and seed Install picnic tables, shrubs and flower beds . Approximate Labor Hours Per Day for Routine Park Maintenance from April 1st to October 31st: Clean parks and restrooms Ballfield maintenance Large area mowing Weeclwhip and trimming Routine equipment maintenance 5 4 7 12 ~ . T otallabor hours per day 31 If _ full-time and 2 part-time persons = 48 total labor hours per day This leaves only 17 labor hours per day to do new construction, equipment repair, flowers, seeding, painting, tree and hedge trimming, vandal repairs, watering, raking, sweeping, fertilizing, weed control, sidewalk and steps maintenance, special events, Lumberjack Days, Music In The Park, Art Fairs, fireworks, Wild West Days, March of Dimes, United Way, public complaints, park buildings and shop maintenance. There are men off work for vacation, compo time and sick leave. Duties In the Winter (November 1 st to March 31st) - 4 people . Plow parking lots Maintain about 6 miles of sidewalks and walking paths - City Hall walks, Ubrary steps and walks, Main Street steps, Willard Street steps, Chestnut Street steps, Laurel Street Steps - clear off ice, snow and sand Cut dead trees in parks and City park land Make, flood and sweep 10 skating rinks , Rebuild and repair equipment - picnic tables, bePlches and summer equipment . . . . . . . .. . . . Parks Department - Supervis9r's Annual Report 1995 FACILITIES Lily Lake Recreation Center - South Greeley at Lily Lake - 14 acres. Adult League softball field, fast pitched, 3 tennis courts, basketball court, (all above lighted), swimming beach, boat launching area, fishing pier, parking lot, playground equipment, indoor ice arena, automatic underground irrigation, boat dock, one picnic shelter with six picnic tables. Pioneer Park - Second and Laurel Streets - Three acres. Restrooms, picnic tables, fireplaces, drinking water, band shell, playground equipment, two picnic shelters, scenic view of valley. Lowell Park - St. Croix river frontage, adjacent to business area, two acres. Restrooms, picnic tables, flower beds, river front fishing, launching, drinking water, community gathering area, scenic view. Northland Park - Northland Avenue and County Road - 12 - 15 acres. Lower Level - league softball field, three-lighted tennis courts, soccer, playground equipment, horseshoe courts, lighted hockey and free-skating rink, warming house, drinking water, parking lot. Upper Level - Little league ballfield, soccer, playground equipment. Washington Park - Greeley and Churchill Streets - 2-1/2 acres. Ballfield, picnic tables, playground equipment, tot-lot, free-play area, drinking water, one picnic shelter with four picnic tables. Sunrise Park - Sunrise Avenue and Hidden Valley Lane - 18-1/2 acres. Tot-lot, free-play area, ballfield, playground equipment, picnic tables, soccer field, groves and Spruce and Pine trees. Meadowlark Park - Crestwood Terrace and Fairmeadows Road - 3 acres. ,. Ballfield, tennis court, basketball backboard, play equipment, picnic tables, skating rink. Ramsey-Grove Park - Bordered by Ramsey, Grove and Myrtle Streets - 1-1/2 acres. Skating rink, ball playing area, basketball backboard, playground equipment. Staples Field - Wilkins and Martha Streets - 2 acres. Three lighted tennis courts, ballfield, playground equipment, basketball backboard, two skating rinks, warming house. South Broadwav Triangle - Broadway and Willard Streets - 1/2 acre. Playground equipment, basketball backboard, free-play area, skating rink. Schulenberg Park - Second and Hazel Streets - 2 acres. Ballfield, playground equipment. McKusick Park - Owens Street and McKusick Road - 1/2 acre. Playground equipment and parking lot. Kolliner Park - Wisconsin side of St. Croix River - 49 acres. Closed to traffic by land because of extremely high vandalism. Accessible by boat for picnicking. Nature area. Nightingale Park - South end of Nightingale Boulevard - 13-1/2 acres. Six acres open; balance wooded. Poor access. Borders Brewers Pond. Nature area. . Undeveloped Area #1 - Croixwood - across from Nightingale Park - 6-1/4 acres. Spruce and Pine Groves. Nature area. Borders bay on Long Lake. Undeveloped Area #2 - Croixwood - Entrance off Nightingale and Northland Avenues - 14 acres. Three acres open, balance wooded. Borders Long Lake. Nature area. Undeveloped Area #3 - Croixwood - narrow strip between Northland & Fairlawn Avenues. Entrance off Northland. Three and one-fourth acres. Bluff and drainage area. Undeveloped Area #4 - Croixwood - Three and one-fourth acres west of Northland Avenue and South of Interlachen drive. No access. Drainage area. _ Miscellaneous Maintenance Load - assumed from Public Works Department. Library grounds, walks and steps. City Hall grounds. Old Prison Site - historical marker. Area around former Minnesota Department of Transportation building on North Main Street. Landscaped areas at South Main Parking Lot. . . . . .. . . . Main Street steps, Willard Street steps, Chestnut Street steps, Laurel Street steps. Vacant lots and right-of-ways at Pine and Owens Streets; Echo Lane; Harriet and Anderson Streets; Linden Streets; Carnelian Street and area around pond by CUB Foods. Three miles of walkways on McKusick off County Road 5. Six+ miles of sidewalks and boulevards adjacent to public property scattered about town. Senior citizens mini-park, located between Lowell Inn and Highrise. Picnic shelter and tables. RECREATIONAL FACILITIES Three adult softball fields Seven kids softball fields Ten tennis courts Ten horse shoe courts One fishing pier One boat dock One swimming beach One soccer field year around Three soccer and football fields for Fall use Five picnic shelters Ten parks with playground equipment with one foot of sand under all of the playground equipment Approximately 142.25 acres of park land '. SUMMARY OF DOWNTOWN AREAS MAINTAINED BY PARKS DEPARTMENT Areas Maintained: Lowell Park Old Prison (area adjacent to highway) Main Street, Chestnut Street and Laurel Street stairs North and South Main Street parking lots All trees and shrubs in downtown area About 4-1/2 blocks of sidewalks Work performed in the areas listed above: mowing brushing pruning trimming weeding planting cleaning watering vandalism maintenance setting up for special events snow lemoval Total labor hours per year - 990 (this does not include snow removal). Average labor cost per year - $18,000 - $20,000 (this above does not include flowers, shrubs, seed or vandalism costs). Snow removal, purchase of flowers, shrubs, trees, seeds and vandalism repair, varies from year to year but averages about $1,500 per year. \1; 4 ... . . . \- . . . MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer SUBJECT: Roll of Engineering Department and Proposed Staffing DATE: January 27, 1995 DISCUSSION The most difficult issue I have dealt with since coming to Stillwater is detining the roll of the City Engineer. My vision of the roll of City Engineering is based on past experience in other cities and observations of what has been effective in various cities. At this point it is obvious that there is no consensus on what the exact roll should be of Engineering. I believe it is imperative that we have a vision of where we wish City Engineering and Public Works Department to be 10 years from now. I view this issue as the top priority for my 1995 work program. In order to define where we wish this department to be in 10 years, a good starting point would be to look at what other cities have done. All cities need some form of technica'l support Some cities . accomplish this by using in-house engineers; others use a consulting service. However, there are very few cities that rely pmdy on one form or the other. Most have a mix. of engineering staff and consulting service. There are advantages to both in:-house engineering and using a consulting service. The advantages of in-house engineering are as follows: . Objective is quality public service not profit . Reliance on outside individuals is minimized . Overhead for travel and marketing is eliminated . Staff is available for public assistance . Long-term approach to infrastructure management is possible 'The advantages of a consulting service are as follows: . Flexible, pay only for what is used . Responsive, large staff means fast service . Knowledgeable, specialists available for unique projects The most etIective method of providing technical support for a city is using a mixture of these two. The in-house engineering staff provides quality public service and a proactive approach to managing the City's infrastructure. A consulting service can be used for handling large or specialized engineering projects or helping out on unusually busy construction years. The cost difference for the two methods is not dramatic. It is more a matter of how we cut the pie. By finding the optimum mL'\1ure of the two methods of service, hopefully the overall size of the pie can be reduced somewhat. The two attached pie charts show the existing mixiure of service and a reconnnended mix1:ure of Sef\lce. An example of a city which has an effective mixture of service is the City of Hastings. Hastings does roughly 2/3 of their engineering in-house on a typical year. Hastings has a Public Works Director who is an Engineer, and is in charge of Engineering and Public Works, a City Engineer in charge of the actual Engineering design fimctions and two permanent Technicians. On any given year, Hastings will hire 2 - 4 part-time Technicians for six months of the year to handle the busy construction season. I have attached an example which includes the make-up of the Hastings department and also the make-up of the City of Hopkins. Hopkins has a smaller staff and does less of the Engineering work in-house. TECHNICIAN POSITION The issue of increased in-house engineering was discussed as part of the 1995 Budget process. TIle 1995 Budget has money allocated for the hiring of an Engineering Technician. If the City of Stillwater wants to move away from a reliance on outside consulting engineers, the first step would be to hire an Engineer Technician. Engineering technicians are the back bone of any engjneering operation. Technicians typically have a two-year degree with training in the design and inspection of Public Works projects. Also, technicians have the capability to write specifications and project contracts, review plans and perform survey operations. Specifically, for the City of Stillwater, a technician would be involved in the following: The technician would complete plans and specs and inspections for small projects such as sidewalk improvements, utility repair projects, seal coat projects, storm sewer outlet improvements and small street overlays. The technician would make field inspections oflarger projects nnderway by the consultant. The technician would update the Pavement Management program. The new technician would complete assessment rolls with assistance of the City Finance Director, also update the plan storage system, inspect drainage plans and drainage as-builts, eventually take over records management and GIS system. BUOOET IMPLICATIONS This new position should actually have a positive impact on the budget Currently, consulting engineer acconnts for about 25% of the project costs. Therefore, if we can complete one $300,000 project a year in-house Oike the sidewalk project), we will see a reduction in consulting services of " . . . \ . . . approximately $75,000. Consultants charge the City approximately three times the hourly rate for services. Ifwe charge projects 2.5 times our technician's hourly salary, we will more than pay for the technician and reduce project costs (and therefore, reduce assessment costs). For comparison, in 1994 we spent over $750,000 on SEH services alone. Ifwe do the sidewalk project in-house, we will pay for the technician's salary with that one project. In addition, the technician should have sufficient time to completely update the pavement management program. This is a task which needs to be done since the data is now five years old. This would be approximately a $10,000 or more cost savings. In addition to the pavement management program, an inventory of other City Public Works items needs to be completed in the coming years. With an inventory, we can create a management program for other utilities, doing this work in-house will realize significant savings. Also, the Finance Department needs Engineering support to prepare a storm water utility program. This could be supplied the Technician and myself. I am quite confident that there will be sufficient work in the coming years to keep a technician busy and continue to more than cover the labor costs through savings on consultant fees. SPACE IMPLICATIONS. Although the City Hall and the Public Works garage are both very tight for space, there is still additional space available in the Engineering and Public Works office to allow for additional staff if the room is reconfigured and dividers are installed. . Eventually, either the Public Works garage or City Hall will be remodeled. In either case, this wilt improve the situation as eventually the Public Works Director can be relocated to the garage, which will provide more room for Engineering. In tenns of equipment, there is not a great amount of equipment that will be required for an additional technician. However, we would want to eventually provide another computer station and a printer, which would allow us to complete plans in-house. 100 cost of these additional items have by-in-Iarge been accounted for in the 1995 Budget. An additional reason for hiring the technician now, concerns the staffing levels in the coming years. In approximately two years there will be significant change in personnel as retirements take place. Before this takes place, it is important that new people come on board to allow for the transition so that knowledge and information can be passed on. RECOMMENDATION In summary, I recommend that we develop a vision for where the Engineering and Public Works Department should be in 10 years. My vision for this department would include additional staff members for providing in-house technical support and project design. The first step in this process would be to add a new technician to the Public Works and Engineering Department. This will improve om level of service to the public and have an overall positive impact on the budget. A new person can be accommodated with the space available. ~ ENGINEERING SERVICE EXAMPLES . Example: City of Hastings Staff: 1 Public Works Director (Engineer) 1 City Engineer 2 Full-Time Technicians 3 Part-Time Technicians Budget: $290,000 Capability: $1.5 - 2 Million of improvements Excess is given to one of several consulting firms . . Example: City of Hopkins Staff: 1 City Engineer 3 Technicians Budget: Unknown Capability: $500,000 - $1,000,000 Simple maintenance projects Excess given to one of several consulting firms . '~ . Current Engineering Service Mix . . .' . Recommended Engineering Service . -.. . . . . PUBLIC WORKS GENERAUCITY ENGINEER RESPONSIBILITY: Plan and manage the Public Works fimctions of the City and supervise the work force. Also provide technical assistance to Council, staff and residents. Oversee work of consulting engineers, coordinate projects with County, State, and Federal agencies. BUDGET: $177,751 LABOR FORCE: 112 Engineer, 1/2 Public Works Director, 1/2 Assistant Director (1/2 budgeted for 2 Part-time Secretaries, I Technician) # EQUIPMENT PURPOSE 2 Trucks 1 Computer . Transport Geographic Information System, CADD DUTIES: . Supervise and provide direction to street and sewer employees . Respond to Council and residents concerns . Purchase new equipment and handle staffing issues . Maintain technical records and files . Provide technical input to Council and other departments . Oversee consultants and hired contractors . . Plan maintenance and capital improvement programs . Prepare technical reports for Council / 1995 Work Programs I. Esta blish structure and role of the City Engineering Department and the role of the Consulting Engineer. 2. Develop and provide Council with 19% infrastructurellocal improvement recommendation. 3. Finalize the update of departmental work rules. 4. Update work safety program for Public Works Department. 5. Develop specs/ad, etc. for acquisition of capital outlay items for Public Works (e.g., sweeper, generator receptacle for lift stations). 6. Update pavement management program 7. Levee project (act as City representative). 8. Improve tiling system/record system for Public Works. 9. Develop five year capital improvement pr~am . 10. Develop and administer a computerized vehicle/equipment maintenance program. 11. Develop personal and professional goals/objectives (including effective management courses). Other Projects 1. Brick Pond feasibility 2. Work with Finance to develop storm water utility 3. Complete 1995 sidewalk repair project 4. Work with Council to develop plan and schedule for Public Works garage expansion/relocation . . . . . "IDEAL" ORGANIZATIONAL STRUCTURE r.-"~~~~~fT;rtYl .-..--.-.......---.- DESIGN' \ TECH~~~~_ ~~~nNJ CITY ENGINEER/DIRECTOR OF PUBLI WORKS F~TARY7l FIELD' SENIOR' TECHNICIAN TECHNICIAN MAINTENANCE LEADPERSON *lNDICAfES ADDITIONAL STAFF .' SEWER LEADPERSON . PUBLIC W1~KS----1 SUPERINTENDENT PARKS LEADPERSON 6' rf~~~~;~.~;'~J 7" rWATERI BOARD -T L WATliRJ . . . MEMORANDUM TO: Mayor and City CmUlcil FROM: K.layton Eckles, City Engineer \J.....{ / SUBJECT: Modifications To Street Reconstruction and Rehabilitation Assessment Policy DATE: January 27, 1995 DISCUSSION Attached is a rough draft of the SEH 1995 street reconstruction feasibility study. This has been provided for City COlmcils' preliminary review so that changes can be made prior to the next Council meeting where Council could accept the feasibility study and order a public hearing. In order to implement the feasibility study as presented, there may be a need to change our current assessment policy. In 1994 the City completed five street improvement projects using the new City Assessment Policy to administer the financing of the project. Overall the assessment policy worked fairly well and there were very few complaints about the program. 1bere were, however, a few problems; with some minor modifications to our policy perhaps the problems could be eliminated. There are three specific problems which I hope adjustments to our policy can rectifY. 'The first issue that should be addressed is the overall City assistance on street improvement projects. In 1994 the City provided assistance on 50% of the total project costs. Given that we have 70 miles of streets that need to be periodically rehabilitated, staff is concerned that it may be difficult to sustain this type of assistance for the entire City. The second issue which should be addressed is a method of splitting proposed assessments between neighboring lots. The policy calls for splits to be made based on front footage. The current policy also does allow for splitting on a per unit basis, but this technique has not been used. In areas such as Croix'wood where all of the lots are similarly sized and are odd-shaped, splitting assessment on a per lot basis would be more appropriate. The third issue that should be addressed concerns the method of determining the assessment rate for rehabilitation projects versus reconstruction projects. 1be currenfpolicy has two completely different methods for splitting costs for a rehabilitation project versus a reconstruction project. The problem occurs when a street is classified as a partial reconstruction. These streets do not fit into either category very well, therefore, determining the assessment rate can be difficult. To rectify this situation, one method of determining the rate of assessment should be used for all cases. I would propose that instead of charging a flat rate, which we currently do for rehabilitation projects, we set a new policy whereby all property owners, whether in a rehabilitation or reconstruction project always pay for the final layer of blacktop and the milling of the existing. blacktop. This is equivalent to the cost of a simple overlay project Then, all other costs above the mill and overlay cost would be split on a 50/50 basis. Using this method, we will have a uniform formula for determining assessment rates for all cases. This will also eliminate the problem of trying to determine whether we should classifY a street as a reconstruction project, a partial reconstruction project, or a simple rehabilitation project It will also adjust the total amount of City participation to a certain extent and slightly decrease the amount of City assistance provided. This would then address the first Concern listed above. RECOMMENDATION I recommend Council direct staff to modii)' the current assessment policy as follows: 1. Eliminate the current flat rate assessment for overlay projects or rehabilitation projects. 2. Add the requirement that the cost of the final lift of blacktop and the milling of the existing blacktop be charged to the neighboring property owners at 100% of the total cost All additional costs over and above the mill and overlay will be charged to the neighboring properties at a rate of 50% of the total cost. I also recommend that for the Croixwood area improvements of the 1995 street projects, we charge the residents based on a per lot basis. . . . , . . . ~SeH 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORT A TION January 25, 1995 Stillwater, Minnesota 1995 Street Construction L.I. 310 SEH No. A-STILL9506.00 RE: Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082 As authorized on December 20,1994, we have prepared the Feasibility Report for the 1995 street improvement project. The streets included in this study are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Hidden Valley Lane between Sunrise A venue and Croixwood Boulevard All the cul-de-sacs connected to Hidden Valley Lane Marine Circle Parkwood Lane between Wildpines Lane and Sunrise Avenue Wild pines Lane between the County Road 5 completion and the dead end The entrance to Lily Lake School from County Road 5 (Willard St. extended) Driftwood Lane Sunrise Avenue Sunrise Court Countryside Court Drawing No.1 shows the project location. Existing Conditions These streets were rated along with all of the streets in Stillwater as a' part of the Pavement Management Study. The ratings are based on a visual inspection which identified various problems that affect the life of a street. Signs of distress include trench and curb and gutter settlements, alligator cracking, map cracking and lack of crown. This type of damage is typically caused by inadequate drainage, frost action, inadequate street section, groundwater or poor subgrade soils. The Board of Water Commissioners has experienced higher maintenance cost and several breaks in the water main between the intersection with the north cul-de-sac and the west end of Marine Circle. This water main is indicated on Drawing No.3. The Water Board has had the soil tested for corrosiveness and determined that the soils in the vicinity of the water main are corrosive. Also, pipe that they have dug up is pitted badly. Pitted pipe is an indication of corrosive soils. Corrosivity causes an imbalance in the electrolytes and corrodes metal away from the pipe, causing weakness and eventually breaks. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN CHIPPEWA FALLS, WI MADISON, WI ST CLOUD, MN 'lo . Honorable Mayor and City Council January 25, 1995 Page 2 Also, Public Works has experienced breaks in the sewer forcemain on Marine Circle. Corrosive soils are also suspected by Public Works. The pipe used for both mains was cast iron and is more susceptible to the galvanic process or loss of metal than the present day ductile iron pipe. The entrance from Lily Lake School off County Road 5 (Willard Street extended) only services two residential drives besides traffic to Lily Lake School. The school can be reached by West Street off Pine Street. The intersection of Willard Street extended and County Road 5 is not a very desirable location, because of sight distances and grade. The City should review this short street and discuss the need for maintaining the roadway with both the School District and the property owners. If the City should determine it best to abandon this roadway, access could be provided to the two residences from West Street. f1J1..1' lAb Proposed Improvements ~~esurfa~ recommended for Hidden Valley Lane from Croixwood Boulevard to 2606-2636 cul- . e-sac, Evergreen Court, Hidden Valley Court, 2606-2636 cul-de-sac, (Hidden Valley Lane) and Sunrise Court and Sunrise Avenue. Under the resurfacing recommendation, trench and curb and gutter settlements are repaired and leveled. Alligator and map cracking areas are excavated and the cause for the cracking is determined, prior to patching. Large transverse and longitudinal cracks are filled with a rubberized asphalt. The bituminous is milled along the entire length of the resurface areas to provide a match at the gutter and driveways. The length of these areas are then overlaid. Since the patching and subgrade work and the addition of storm sewer, these streets are included as partial reconstruction since we anticipate not being able to save as much bituminous surfacing as normal. ~jJ,fI--- iJft" ~construCtiOn]is recommended for Hidden Valley Lane from 2606-2636 cul-de-sac to Sunrise ~. venue, Knollwood Court, Parkwood Lane, Wildpines Lane and Marine Circle (south cul-de-sac), Countryside Court and Driftwood Lane. Reconstruction indicates that the street is deteriorated and needs to be replaced. The curb and gutter, for the most part, is in good. condition and can be saved. The segments of curb and gutter that have settled will be replaced or mud jacked as a part of the reconstruction. The subgrade will be inspected to determine the reason for the street failure as reconstruction occurs. A one foot granularsubgrade is included with subgrade drains and storm sewer added to improve drainage. I APPf ~ . Total reconstruction is tecomm--ei\ciea:>for the entrance to Lily Lake School from County Road 5 (Willard Street extended). Total reconstruction indicates that the street is deteriorated and needs to be replaced. This street does not have concrete curb and gutter and should be constructed to City standards including concrete curb and gutter. Curb and gutter reduces erosion and protects the \ . . . Honorable Mayor and City Council January 25, 1995 Page 3 edge of the pavement from damage. With the added bus traffic, the section for this street should be thicker than the City standard. It is recommended that the section should be 2" bituminous wear, 3" bituminous base and 8" Class 5 aggregate base. . Drawing No.2 shows the proposed improvements. Drawing No.4 shows the typical sections. The Water Board is proposing to replace the water main on Marine Circle and to protect it against corrosion. Ductile iron pipe will be used with a polyethylene wrap for corrosion protection. Public Works also proposes to replace the forcemain on Marine Circle with ductile iron pipe and poly wrap. The replacement utilities, storm sewer and subgrade drains are all indicated on Drawing No.3. Estimated Costs The estimated costs for the 1995 street construction, by segment for each street and type of construction, follows with the engineer's estimate. The total cost is estimated at $734,900.00. These costs include 5 percent for construction contingencies and 30 percent for engineering, administrative, legal and capitalized interest costs. Enclosed is a detailed cost estimate. Cost Recovery The project costs for the construction of these improvements is to be recovered through special assessments according to the City's Assessment Policy. The cost of water main replacement on Marine Circle will be paid by the Board of Commissioners. The sanitary forcemain replacement cost on Marine Circle will be paid from City Public Works funds. The assessments are proposed to be levied on a unit basis. The estimated assessment rate is $2,108 per lot, based upon 208 lots. Cost recovery is proposed as follows: 1. 2. 3. 4. Special Assessment City Participation City Public Works Board of Water Commissioners $438,444 260,781 14,755 20.920 TOTAL ESTIMATED PROJECT COST $734,900 . . . Honorable Mayor and City Council January 25, 1995 Page 4 Proposed Schedule The project will require a Public Hearing. We have estimated the following schedule for 1995 construction: Council Accepts Report and Orders Public Hearing February 7, 1995 Public Hearing and Authorize Preparation of Plans and Specifications March 1, 1995 Approve Plans and Specifications and Authorize Advertisement for Bids March 22, 1995 Advertise for Bids April, 1995 Receive Bids April 17, 1995 Council Awards Contract April 18, 1995 Begin Construction May 15, 1995 Complete Construction August 15,1995 Conclusions and Recommendations The improvements outlined in this report are feasible. We recommend that the improvements be constructed as proposed. We recommend that the replacement of water main and forcemain on Marine Circle be included in this project. We recommend the City review the need for the entrance to Lily Lake School off County Road 5 with the residents and the School District. We recommend the City review the cost recovery proposed and consult with bond Council as necessary . . . . Honorable Mayor and City Council January 25, 1995 Page 5 We would be pleased to review this report with you and answer any questions you may have. Sincerely, Short Elliott Hendrickson Inc. Richard E. Moore, P.E. tlo I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional :m::;6f~~esom. Date: J~I z.S; I tlf9 ~ . Reg. No. Reviewed by: 14691 Date . . I ~5fH DlGlNEERS8A1KN1Er:Ts.1'I..ANNERS II \ " Co' NRCEL. 3 L... PROJECT lOCATIONS, STillWATER, MINNESOTA 1995 STREET CONSTRUCTION FILE NO. STILL9506 DWG.NO. l' . . . I ~~ ,,0 + ;; ., ::" ~ - --- c( i \ . , , , \ \ L MACH 3 , ----r LEGEND --- - - 4" DRAIN TILE . PROPOSED STORM SEWER I PROPOSED WATERMAIN REPLACEMENT -F- PROPOSED FORCEMAIN REPLACEMENT . r ~ l- \', . 1: J STillWATER, MINNESOTA 1995 STREET CONSTRUCTION tiLE NO. STIll9506 DWG.NO. 3 DKJ/NEERS_AlKHTrCTSllPU.NNERS . . I" '~ U'i 1i I I: I I I I . r----J ~I , (~ , : I , I I- I ~(o ,,0 + :; '1 ~ ~ -.J ~ . ~ ~ ~ \ . cc ~ """CUS "" ! I -r i LEGEND V / / 11 TOTAL RECONSTRUCTION PARTIAL RECONSTRUCTION =set STillWATER, MINNESOTA 1995 STREET CONSTRUCTION FILE NO. STILL9506 DWG.NO. 2 ENfINEE/tSIIAMHTEC"'1'LANNERS . . . . 32' ..--- PR01lCT EXIS1INQ CUll '" ," DIS'IING 041. ~ 1fT. .ar hT~ ANE FUER AGQ. .u:. 314I.2J 1/2 10 1 4- ..... PeE. PIPE DRAIiI -/lOCK (EA. sa:) 1-lIr D40 TYPE 41A 1EAR COURSE 2J57 TAG( COAT r 2340 TYPE 3t lASE COURSE r a.ASS a AGGIIE8AlE BASE 1r SELECT GRNU.AR PAlmAL RECONSlRUC11ON nPlCAL RESlDENllAL SEC110N 3r ---.-- PR01ECT EXIS'I1NG ~ 11' '" DIllING 0.1' ....a'L 1fT. .qr m~ PINE P1.1IR MIl SfIIC. 3141.2.1 1/2 10 1 4- ..... PeE. PIPE DRAIN -/lOCK (EA. SIDE) r >>10 TYPE 41A WEAR COURSE 2387 TAG( COAT r D40 TYPE 3t BASE COURSE r Q.A8S I AGGRmAlE BASE 1r IElmr GRANULAR PARllAL RECONSlRUC11ON TYPICAl. RESIDENlIAL SEcnON PARKWOOO LN., Ye1LDPINE LN.. 4' WAlCH EX. 1" 8I11CflC 1.' PROFU GRADE 8111 C . c ,0:1 hT~ .....f1'L 1fT. r 2340 TYPE 41A IIEAR COURSE 2J57 TAG( COAT yo 2340 TYPE 31 BASE COURSE rt' cuss 5 AGCIREDA lE BASE TYPICAl TOTAL RECONSlRUCllON SECllON Yt1lLARD STREET ~c;e'H FILE NO. STlLL9506 .N 4 BB~_..,_1'tNiIIIIfS 1995 STREET IMPROVEMENTS STILLWATER. MINNESOTA ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.I.310 WILLARD STREET HIDDEN VALLEY LN KNOLLWOOD COURT PARKWOOD LN TOTAL RECON ITEM UNIT SAC TO SUNRISE NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL 1 COMMON EXCAVATION(P) CUYD 5.50 660 3,630.00 1500 8,250.00 690 3,795.00 1995 10,972.50 ~---- .__.__.._-~ 2 SELECT GR~~lJLAR BORROW (LV) CUYD 6.00 1100 6,600.00 505 3,030.00 1460 8,760.00 .. ~-- - ~~-_,_-_,"- -------- -- 3 CRACK FILLING L1N FT 2.50 ------ --.-. -'-'--'- -~._------ 4 BITUMINOUS PATCHING MIXTURE TON 53.00 ---~ . --- -- --~._---~- -'.--.--........-- 5 MILL BITUMINOUS SURFACE SQYD 1.10 - ------ --..---" . ----- - -----------.- - -- 6 CLASS 5 AGGREGATE BASE TON 8.00 435 3,480.00 915 7,320.00 420 3,360.00 1210 9,680.00 --- -~- .-----.--------- --- 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 110 2,n7.50 230 5,807.50 105 2,651.25 405 10,226.25 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 160 3,840.00 305 7,320.00 140 3,360.00 405 9,720.00 - 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 50 75.00 140 210.00 70 105.00 185 2n.50 11 ADJUST FRAME & RING CASTING EACH 150.00 4 600.00 2 300.00 9 1,350.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 2 190.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 480 2,880.00 - 12 REMOVE & REPLACE C & G L.F. 12.00 200 2,400.00 50 600.00 150 1,800.00 ~ --- -- ---~._- --.----- -- -- __ __.._____.u ----------.-- 15 MANHOLE SUBGRADE REPAIR EACH 500.00 2 1,000.00 5 2,500.00 --- - --.-..-- ------- ...,-'-------- -----~ 16 STORM MANHOLE EACH 1__1,250.()() --- - -- -----,.. - ---.-- - - _u_ 17 CATCH BASIN EACH 850.00 -.---.- .. . --- ---_.._-~ ----- 18 12 RCP STORM SEWER L.F. 30.00 ---- ------ _..._.__._-~-- --- ._----- 19 4" DRAIN TILE L.F. 5.00 400 2,000.00 200 1,000.00 600 3,000.00 -- - ----_..__'0 .-.--- - __ ______u__ 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 80 400.00 30 150.00 70 350.00 un ------ -- ---- ~ 21 _SODDING, TYPE LAWN SQYD 4.00 450 1,800.00 70 280.00 20 80.00 50 200.00 22 REMOVE & REPLACE 6' FORCEMAIN L.F. 18.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 f-- 24 6" D.I.P. WATERMAIN L.F. 18.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 26 CITY INSTALLED l' CORPORATION EACH 75.00 27 RECONNECT WATER SERVICE L1N FT 510.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 ~ -- - -- ---- --..- --~- --~----- 29 WATERMAIN FITTINGS POUND 3.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $18,482.50 6,468.88 $42,282.50 14,798.88 $18,431.25 6,450.94 $59,026.25 20,659.19 ---------- ------------ ----- ------ --=== ----------- ----------- . $24,951.38 PAGe $57,081.38 $24,882.19 $~'. ENGINEER'S ESTIMATE STILLWATER,MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.1. 310 WILDPINES LN MARINE CIRCLE DRIFlWOOD LN COUNTRYSIDE COURT ITEM UNIT SO. SAC NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL QUANT. TOTAl QUANT. TOTAL QUANT. TOTAL 1 COMMON E)(~AVAT~~~(P) CUYD 5.50 300 1,650.00 1955 10,752.50 2410 13,255.00 755 4,152.50 -~-_. _".n'_'_' ~ ----~ 2 SELECT GR~N!-J~R BORROW (LV) CUYD 6.00 1430 8,580.00 1760 10,560.00 550 3,300.00 -.-- ----~~ ~._- __ __._0"_'----- 3 CRACK FILLING L1N FT 2.50 --- I- ---._- f-------- - --~- ~--~_.- --~--- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 .__.------"-_. ---- I ----._---- --- 5 MILL BITUMINOUS SURFACE SQYD 1.10 --- --- -- ---- ----- 6 CLASS 5 AGGREGATE BASE TON 8.00 385 3,080.00 1185 9,480.00 1460 11,680.00 460 3,680.00 ---- un ---- 7 TYPE 41 A WEAR COURSE MIXTURE TON 25.25 130 3,282.50 300 7,575.00 490 12,372.50 115 2,903.75 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 130 3,120.00 395 9,480.00 365 8,760.00 155 3,720.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 60 90.00 180 270.00 225 337.50 70 105.00 11 ADJUST FRAME & RING CASTING EACH 150.00 6 900.00 13 1,950.00 1 150.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 1 95.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 2 12.00 12 REMOVE & REPLACE C & G L.F. 12.00 50 600.00 200 2,400.00 280 3,360.00 80 960.00 ----- __on -- _._----~._-_.- --" - -- 15 MANHOLE SUBGRADE REPAIR EACH 500.00 2 1,000.00 -.--.. -..-.. ...--'--- ----,,-_._- --~ ----- -- .--'.---.'.---- 16 STORM MANHOLE EACH 1,250.00 _.__.___.n____ --- n _ ~___ _...- - 17 CATCH BASIN EACH 850.00 -------- ----.--- ------ - 18 12 RCP STORM SEWER L.F. 30.00 ---..- ------ --- ------ _______.___'u__. - -'--'---'- 19 4" DRAIN TILE L.F. 5.00 600 3,000.00 400 2,000.00 200 1,000.00 ----- - --.-------..- ---- -~~--""--~- """ 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 20 100.00 80 400.00 130 650.00 20 100.00 --- ._u.__..__ ~- ----------- _.n u._____ 21 SODDING, TYPE LAWN SQYD 4.00 20 80.00 70 280.00 90 360.00 30 120.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 570 10,260.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 2 300.00 24 6" D.I.P. WATERMAIN L.F. 18.00 430 7,740.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 1 1,500.00 26 CITY INSTALLED 1" CORPORATION EACH 75.00 10 750.00 27 RECONNECT WATER SERVICE L1N FT 510.00 10 5,100.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 1 150.00 _____m .. - - - -- --..-.. ------- 1--------- - 29 WATERMAIN FITTINGS POUND 3.00 85 255.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL $12,002.50 4,200.88 $79,267.50 27,743.63 $66,297.00 23,203.95 $20,286.25 7,100.19 --------. ---------- ------- -------- ------ -------... ------------ ------------- . . $16,203.38 PAGe $107,011.13 $89,500.95 $27'_ ESTIMATED PROJECT ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.1. 310 SUNRISE AVE SUNRISE COURT HIDDEN VALLEY LN HIDDEN VALLEY CT ITEM UNIT CROIXWOOD TO SAC NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL 1 COMMON EXC;~\JATION(P) CUYD 5.50 ----- --- 2 SELECT GRANULAR BORROW (LV) CUYD 6.00 ----- . ... _"'__n_~ --..--- 3 CRACK FILLING L1N FT 2.50 4100 10,250.00 1150 2,875.00 4550 11,375.00 1750 4,375.00 --~_.- -. ,-"--.'- - -----.-.-.- --.--- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 545 28,885.00 150 7,950.00 ---- ___.._.___.n ------ -------- --- 5 MILL BITUMINOUS SURFACE SQYD 1.10 3010 3,311.00 495 544.50 5080 5,588.00 720 792.00 ---~- -----~- -- -_..__...~-_.- u.._ 6 CLASS 5 AGGREGATE BASE TON 8.00 825 6,600.00 230 1,840.00 ~._.--- - --- --_._--_._---,-~ ---- -----~ ~_.__ n__.._____._ 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 960 24,240.00 185 4,671.25 1275 32,193.75 150 3,787.50 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 270 6,547.50 50 1,212.50 320 7,760.00 70 1,697.50 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 440 660.00 85 127.50 580 870.00 70 105.00 11 ADJUST FRAME & RING CASTING EACH 150.00 1 150.00 23 3,450.00 3 450.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 8 760.00 1 95.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 12 REMOVE & REPLACE C & G L.F. 12.00 300 3,600.00 70 840.00 450 5,400.00 110 1,320.00 -~- --- - -- .---.--- ----- 15 MANHOLE SUBGRADE REPAIR EACH 500.00 8 4,000.00 6 3,000.00 1 500.00 --~ -- ----.-.-. '------- -_._--~-----_. --- - ______m 16 STORM MANHOLE EACH 1,250.00 1 1,250.00 -----"-- --- ------.--------- ..u__' _ 17 CATCH BASIN EACH 850.00 2 1,700.00 _._._-~ ---'- - - -- --, 18 12 RCP STORM SEWER L.F. 30.00 275 8,250.00 ~ --.----.-...-.- -- ----- -------- -- 19 4' DRAIN TILE L.F. 5.00 -- _ __ ______m_."_ u_____ ~--_. -,----- 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 120 600.00 30 150.00 300 1,500.00 40 200.00 ------- ______n___ ___ .,_,"__ --'----- ------ ---.--.. - - _._-~_._- 21 SODDING, TYPE LAWN SQYD 4.00 100 400.00 25 - 100.00 150 600.00 40 160.00 22 REMOVE & REPLACE 6' FORCEMAIN L.F. 18.00 - 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 24 6" D.I.P. WATERMAIN L.F. 18.00 ~ -- 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 26 CITY INSTALLED l' CORPORATION EACH 75.00 27 RECONNECT WATER SERVICE UN FT 510.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 , _ ,n ------- ~ 1__ .-.---.. 29 WATERMAIN FITTINGS POUND 3.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $53,608.50 18,762.98 $10,765.75 3,768.01 $119,181.75 41,713.61 $160,895.36 $23,272.00 8,145.20 ----------- ----------- ----- -------- ============ . PA.ii,.48 $14,533.76 $31._ ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9S06 L.l.310 EVERGREEN COURT ITEM UNIT NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL 1 COMMON EXCAVATION(P) CUVD 5.50 .. _._n - -- --- 2 SELECT GRANULAR BORROW (LV) CUVD 6.00 ----.- -- ---_._--_.~--_..- 3 CRACK FILLING L1N FT 2.50 ---~ ---_.~--_.- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 170 9,010.00 -- - --------.. ---~ 5 MILL BITUMINOUS SURFACE SQVD 1.10 660 726.00 ~_.- .. ..---- -------..-.--- -- ..____u_ ------- 6 CLASS 5 AGGREGATE BASE TON 8.00 255 2,040.00 '-'-,- - -- 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 235 5,933.75 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 60 1,455.00 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.SO 110 165.00 11 ADJUST FRAME & RING CASTING EACH 150.00 2 300.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 12 REMOVE & REPLACE C & G L.F. 12.00 110 1,320.00 -----"._- ----- ~---_.~- .-.'.- -_..-. --,--- .---- 15 MANHOLE SUBGRADE REPAIR EACH SOO.OO --... - --- --._-- ".'_"0'__'_- ----.-.. 16 STORM MANHOLE EACH 1,250.00 ---- _.,,'_.on___..__ ----- -- 17 CATCH BASIN EACH 850.00 -- ---...----- --------- 18 12 RCP STORM SEWER L.F. 30.00 - _._---~ .-- 19 4" DRAIN TILE L.F. 5.00 -~-- ---- ----_.--- 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 50 250.00 - -"--- - , ----- - -, - -------.-. --.-- 21 SODDING, TYPE LAWN SQVD 4.00 40 160.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 24 6" D.I.P. WATERMAIN L.F. 18.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 26 CITY INSTALLED 1" CORPORATION EACH 75.00 27 RECONNECT WATER SERVICE L1N FT 510.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 ---,-- ------ - - ------ -- -- "----.,.,,---.. .---------- 29 WATERMAIN FITTINGS POUND 3.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $21,454.75 7,S09.16 ---------- ----------- . J;;;:3.91 PAG_ . ENGINEER'S ESTIMATE STlllWA TER,MINNESOTA 1995 STREET CONSTRUCTION SEH FilE NO: ASTlll9506 L.I.310 TOTAL PROJECT ITEM UNIT EST. TOTAL NO. ITEM DESCRIPTION UNIT PRICE QUANT. COST 1 COMMON EXCAVATION(P) CUYD 5.50 10265 56,457.50 _ -.-. -----~ 2 SELECT GRANULAR BORROW (lV) CUYD 6.00 6805 40,830.00 ~- ---- ______n___ 3 CRACK FilLING L1N FT 2.50 11550 28,875.00 __n_ -.. - - ------._- _ - ----~- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 865 45,845.00 ~- -- -'------- ---~ _. 5 Mill BITUMINOUS SURFACE SQYD 1.10 9965 10,961.50 ----- ---- _.._---_.~- ..--. -----~- --~_._-- 6 CLASS 5 AGGREGATE BASE TON 8.00 n80 62,240.00 .--- - -------~._~ ----- -'--'-.~- 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 4690 118,422.50 8 TYPE 31 lEVELING COURSE MIXTURE TON 24.25 770 18,672.50 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 2055 49,320.00 10 BITUMINOUS MATERIAL FOR TACK COAT GAllON 1.50 2265 3,397.50 11 ADJUST FRAME & RING CASTING EACH 150.00 64 9,600.00 12 ADJUST GATE VALVE BOX EACH 95.00 16 1,520.00 13 CONCRETE CURB & GUTTER 8-618 L.F. 6.00 482 2,892.00 12 REMOVE & REPLACE C & G L.F. 12.00 2050 24,600.00 --.--- "___'H_'.'_'___'__'___~ --. - ---'-- -----~-- 15 MANHOLE SUBGRADE REPAIR EACH 500.00 24 12,000.00 ---.- - ------ ---..--- - --- --'-'---~ 16 STORM MANHOLE EACH 1,250.00 1 1,250.00 .. -_._~ ----- - 17 CATCH BASIN EACH 850.00 2 1,700.00 -- ---- ------- ----- 18 12 RCP STORM SEWER L.F. 30.00 275 8,250.00 ---- ----------- -.- --.--------- 19 4" DRAIN TilE l.F. 5.00 2400 12,000.00 _._~ ------ ----._-- ------..-...- ._--.._~--- ----- 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 970 4,850.00 -- ~-- - ---- 0'__.__'__."'___ .---.- 21 SODDING, TYPE LAWN SQYD 4.00 1155 4,620.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 570 10,260.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 2 300.00 24 6" D.I.P. WATERMAIN L.F. 18.00 430 7,740.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 1 1,500.00 26 CITY INSTAllED 1" CORPORATION EACH 75.00 10 750.00 27 RECONNECT WATER SERVICE L1N FT 510.00 10 5,100.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 1 150.00 - - -----------..-- ..-.- H_ ~ 29 WATERMAIN FITTINGS POUND 3.00 85 255.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & lEGAL ESTIMATED PROJECT $544,358.50 190,525.48 ---------- ----------- . ~ . $734,883.98 PAGe .