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Home My WebLink About1994-11-01 CC Packet REVISED AGENDA * CITY OF STILLWATER CITY COUNCIL MEETING NO. 94-37 NOVEMBER 1, 1994 . REGULAR MEETING . . RECESSED MEETING 5:00 P.M. AGENDA CALL TO ORDER ROLL CALL 1. Workshop on Levee project STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROV AL OF MINUTES - October 11, 1994 - Special Meeting PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Homeowners - Deer Path traffic 2. Craig Campbell - Library sculpture exhibition assistance. 3. Homeowners - Noise at Public Works Department PUBLIC HEARINGS 5:00 P.M: (Note time change) 7:00 P.M. 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 1. Case No. SUB/94-53. This is the day and time for the public hearing to consider a request for preliminary plat approval for a major subdivision of a 5.98 acre parcel into 12 lots ranging in size from 11,250 sq. ft. to 32,500 sq. ft. The property is located on the east side of Boutwell Road north of County Rd 12 in the RA, Single Family Residential District. Bill Lecuyer, applicant. City Council Meeting No. 94-37 November 1, 1994 Page 2 UNFINISHED BUSINESS 1. Possible second reading of ordinance changing mandatory sewer hook-up requirements 2. Report: Fence and grading at 1213 S. 5th Street 3. Report: UBC Site 4. Report: Comprehensive Plan 5. Report: Naming, regulation and maintenance of Junior High parking lot. NEW BUSINESS 1. Resolution: Abating assessments for L.I. 293 - Courage Center assessments 2. City Ravines - Memo from Planning Commission PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) CONSENT AGENDA 1. Resolution: Directing Payment of Bills. (Resolution No. 94-275) 2. Approval: Authorization for Exemption from Lawful Gambling License - Church of St. Michael 3. Resolution: Approving part-time employment of Sharon Baker as recording secretary. 4. Resolutions: Approving promotions of John Conati to Assistant Fire Chief; Tom Linhoff to Fire Captain; Jeff Cutler to Fire Lieutenant; and Tom Crotty, Chris Zeuli, Joe Buckley, Keith Hulbert, and Don Rigney to Firefighter Engineers. 5. Resolutions: Approving part-time employment of Mike Hall and Steve Zoller, firefighters. COMMUNICA TIONS/REOUESTS 1. Letter: Thank: you from Jack Hooley 2. Letter: Richard Booth Bookshops LTD. COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * Items in italics have been added to the agenda . . .! . . . . MEMORANDUl\1 TO: Mayor and City Council FROM: City Coordinator SUBJECT: Workshop with County DATE: October 27, 1994 Accompanying this memo is a notice of a workshop that the County Board will be conducting from 3:30 p.m. to 4:30 p.m. The purpose of the workshop is to inform the City Council and others of the results of the findings the Minnesota Department of Health regarding reported incidences of brain tumors in the City of Stillwater. The City Council meeting has been pushed back to 5:00 p.m. to allow the Council to attend the ''v'orkshop. The County workshop is being noticed as a public meeting. However, because it is a County \vorkshop tor intormation only the Council will not be in session (and camlOt take any action on this or any other issue). Please feel free to call me if you have any questions regarding this matter. ~:t( WASHINGTON COUNTY DEPARTMENT OF HEALTH, ENVIRONMENT AND LAND MANAGEMENT GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 3803 · STILLWATER, MN 55082.3803 Office (612) 43Cl-0655 . TOO (612) 439-3220 · Facsimile Machine (612) 430-6730 Mary L. McGlothlin Director . Rose Green Office Manager . October 26, 1994 From: Stillwater City Council Members David Wettergren, ISD #834 Superintendent State Senator Gary Laidig State Representative Mark Holsten Mary McGlothlin, Director r,~ Y'\/]~ Department of Health, Environmen....:Jmd ~ Management To: Re: County Board Workshop Tuesday, November 1, 1994 3:30 P.M. to 4:30 P.M. County Board Room Washington County Government Center Stillwater, MN 55082 You are cordially invited to an informational workshop which the Washington County . Department of Health, Environment and Land Management will be conducting for our Washington County Board of Commissioners. This workshop will be an information sharing opportunity related to community concerns about a "cancer cluster" in a Stillwater neighborhood. Representatives from the Minnesota Department of Health's Cancer Surveillance Unit will be in attendance to discuss this matter and answer any questions which you might have heard raised by your citizens. Attached please find a summary of the community concern and the MCSS findings of their examination of relevant data. I hope that you will be able to join us for this information sharing opportunity. This workshop is being noticed as a public meeting of the County Board of Commissioners; however, because it is a workshop and for information only, the Board will not be officially convened and there will be no official County Board action taken as a part of this meeting. If you have any questions about this matter, please do not hesitate to contact me at 430-6659. Thank you. cc: James Schug, County Administrator Printed on Recycled Paper 15% Post Consumer Waste AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY REQUEST' FOR BOARD ACTION TIME REQUIRED One hour November 1. 1994 BOARD MEETING DATE AGENDA ITEM NO. ORIGINATING DEPARTMENT/SERVICE Health, Environment and Land Mana ement REQUESTOR'S SIGNATUREIOATE BOARD ACTION REQUIRED NONE; FOR INFORMATION ONLY BOARD WORKSHOP with the Minnesota Department of Health regarding Cancer Surveillance and recent findings regarding reported incidences of brain tumor in the City of Stillwater. REVIEWED BY /DA TE BACKGROUND/JUSTIFICATION Over the past several years (beginning in 1988) there have been reported incidences of brain tumor in a limited geographical area in the City of Stillwater. These incidents have been examined by the Minnesota Department of Health's Cancer Surveillance Unit and they have recently established that, while these occurrences may appear unusual, these numbers are within normal statistical variation of what would normally be expected and that, based on MCSS data, they do not find an unusual number of brain tumors among Stillwater residents. In anticipation of possible media coverage in early November regarding these brain tumor incidents, Dr. Alan Bender, Section Chief for Chronic Disease and Environmental Epidemiology, and John Washburn, Assistance Section Chief, will be present ext week to discuss/answer questions about this matter and explain how cancer surveillance is done within a community. We ill also be inviting other area: officials, including the Stillwater City Council, to this workshop. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED DATE/TIME RECEIVED BY COUNTY ADMINISTRATOR COUNTY ATTORNEY REVIEW/DATE FINANCIAL IMPLICATIONS: $ ...l1LL SERVICE: OBJECT: COUNTY ADMINISTRATOR/DATE ADMINISTRATIVE RECOMMENDATION o APPROVAL o DENIAL o NO RECOMMENDATION BUDGETED YES NO FUNDING LEVY OTHER COMMENTS Over the past 3 years the Minnesota Department .of Health's Cancer Surveillance Unit (MCSS) has received and responded to approximately six calls and letters from concerned stillwater residents about the number of brain tumors generally occurring in a geographic area defined as the south hill section of the city of stillwater. . since the initial brain tumor inquiries in the summer of 1992, the MCSS has been monitoring the occurrence and distribution of brain. tumors among city residents and populations in the surrounding area. Upon examination of the brain tumor incidence data, their conclusion is that the data does not show an excessive number of brain tumors among city residents. The conclusion of the staff at MCSS is based upon the following cancer data and scientific information: 1. In 1988, the Minnesota Department of Health established the Minnesota Cancer Surveillance System (MCSS). The MCSS is designed to identify, monitor and evaluate cancers and cancer trends in Minnesota. The MCSS is based on an acti ve surveillance, which means that staff from MCSS receive all cancer diagnoses for Minnesota residents. 2. since the establishment of the MCSS in 1988, a total of 61 benign and malignant brain tumors have been reported for Washington County residents. The expected number of brain tumors in Washington County for the same time period is estimated to be 72. This estimate is based on the number of brain tumor cancers seen in Minnesota by age, sex and residents. . Washinqton County Brain Tumor Observed Expected Malignant 34 40 Benign 27 32 Total 61 72 3. In 1994, in response to a concern about a unique occurrence or "clustering" of brain tumor cancers among Stillwater residents the staff at MCSS examined the brain tumor cancer rate for the zip code area 55082 and the City of stillwater. During the period 1988-1992 a total 13 individuals with a stillwater address were diagnosed with a benign or malignant brain tumor. . . . .. MCSS stillwater Summary Page 2 The statistically expected number of primary brain tumors for this same area and time period would have been approximately 8. However, the observed numbers are within normal statistical variation (95% confidence limits) of the expected numbers. This means that a conclusion could not be made that there was an unusual number of brain tumors among stillwater residents. 4. When cancer investigators and researchers are evaluating an occurrence of a cancer, they look for trends and known commonly experienced risk factors within the various population (i.e., county, region, state). Cancers .will typically follow the population patterns of age, sex, race, occupational, life style behaviors and other disease risk factors. An investigator can infer from this. data that specific types of cancer will be seen most often in select cohorts of the population and that this trend will hold true across geo-political boundaries. When MCSS staff evaluated the rate of primary brain tumor cancers, by type. of tumor, for stillwater, zip code area 55082, Washington County and Minnesota they found no difference in brain tumor rates for these populations. In other words, the primary brain tumor rates for these populations were not greater than the expected occurrence and followed the generally anticipated pattern for brain tumors. 5. Relatively rare diseases such as primary brain tumors, occur from year to year and place to place in a random fashion. It would not be unusual to observe deficits and increases in specific disease rates, throughout time, in well defined small geographic areas. Occurrences where there is an increase in specific disease rates in a small community can be alarming to a community and should be monitored; however, their occurrence from a single or common source is unlikely. We have not found evidence of a common source which would link these stillwater cases. Attached please find a copy of a letter of response from the MCSS to a concerned stillwater resident (the name has been deleted for data privacy purposes) about this particular matter. This letter will give the detailed response of MDH to this community inquiry. . July 22, 1994 Stillwater, Minnesota 55082 Dear. This is in response to your call of May 12, 1994, concerning the occurrence of brain tumors in a neighborhood in Stillwater. I apologize for the long delay in responding but I was out of the office during most of May and part of June, and I am still attempting to catch up with the mariy inquiries that arrived during my absence. I also wanted to obtain copies of some recent scientific articles on the epidemiology of brain tumors that I could pass along to you. First, let me note that we have received several calls or letters of concern over the past several years about the number of brain tumors among residents of Stillwater. One of the calls came in within a week of your call. Therefore, we have previously examined data from the Minnesota Cancer Surveillance System (MeSS). All new cancers diagnosed among Minnesota residents since 1988 are reported to the MCSS. Since our last response to this concern, we now have official data for 1991 and unofficial but virtually complete data for 1992. I have re-examined the brain tumor data for the county and city with the additional data. The data for Washington County for the years 1988-1991 are shown below. The "expected" number of tumors is based on the 1990 census of the county and the statewide cancer rates. . Males Females Tumor Actual Expected Actual Expected Malignant Brain 17 18.7 9 13.3 Other Nerv. System 0 0.8 0 0.9 Benign Brain 7 ~.4 9 16.1 The unofficial 1992 data show the same pattern. There were 8 new malignant brain tumors and 11 new benign brain tumors diagnosed. Overall, for the period 1988-1992, there were 34 newly-diagnosed malignant brain tumors compared with an expected 40 cases. For benign tumors, there was a total of 27 new tumors, compared to 32 expected. As with our previous analyses, these data do not show an excess of brain tumors for Washington County overall compared to the state. . ,. . . I. I I . Ms. July 22, 1994 Page 2 Although we do not routinely examine cancer rates below the county level for many reasons, I have also re-examined.the brain tumor incidence for the city of Stillwater. During the period 1988-1992, seven individuals with a Stillwater city address at the time of diagnosis were diagnosed with a malignant brain tumor. Based on the population of Stillwater, I estimate that between four and five new malignant tumors might be expected over that time interval. For malignant and benign brain tumors combined, MCSS data show a total of 13 new diagnoses, while approximately 8 diagnoses would have been expected. These observed numbers are within normal statistical variation of the expected numbers. Based on MCSS data, then, I do not find an unusual number .of brain tumors among Stillwater residents. I have also examined the specific types of brain tumors that have been diagnosed among Stillwater residents. I did not find anything unusual about the pattern of types of brain tumors. The only "unusual" aspect of this occurrence, and one that apparently has raised your concern, is the limited geographic area for many of the patients. Invariably, such groupings of cancers or other chronic diseases cause much anxiety and concerns among neighborhood or community residents. However, with relatively rare diseases such as specific types of cancer, such groupings in time and location are expected to occur quite frequently from chance alone. Indeed, by plotting all of our cancer surveillance data (involving over 100 types of cancer, 18 age categories, 2 sexes, 6 years of data, 87 counties, and an uncounted number of communities), we would expect to find thousands of apparent excesses (as well as deficits) throughout the state. This is somewhat equivalent to drawing the bull's eye on a target after all the shots have been fired. Although studies of unusual groupings of disease have provided useful insights into the causes of many diseases, this has not proven to be the case with cancers and many other chronic diseases. There is a general consensus among epidemiologists that investigations of so-called cancer clusters have rarely, if ever, provided useful insights. The insights that have been gained have come from epidemiologic studies that involve large numbers of subjects as well as from laboratory animal studies. Epidemiologic studies of cancer usually involve detailed comparisons between hundreds of patients recently diagnosed with a specific type of cancer and an equal or greater number of individuals of the same age and gender who do not have cancer. Another type of study identifies all the individuals who have worked in a particular occupation or industry (or who can otherwise be defmed as having some shared characteristic or exposure) over some time period. Typically, thousands of workers are identified:." The occurrence of various diseases over many years or decades in this group is then compared to the occurrence in the general population. Even in such large-scale studies, differences in exposures and other factors between the groups are often very modest, and it is difficult to rule out random variation and various study biases. Consequently, no single epidemiologic study ever provides definitive answers. Ms. July 22, 1994 Page 3 To provide you with as much infonnation as possible, I conducted a computer search for recent review articles on the epidemiology of primary brain tumors. I have enclosed copies of these recent reviews for your infonnation. Unfonunately, epidemiologic studies of brain tumors have identified few defmitive risk factors. Many factors have been suggested in one study or another, but lack confumation in other studies. Even where a significant risk factor is identified (such as radiation), it usually accounts for only a very small fraction of the cases that occur. These review articles refer to the studies that have been completed. I am aware of several studies that are in progress. I have enclosed a Cancer Facts sheet from the National Cancer Institute (NCI) that describes a current study of brain tumors. There is also an NCI-funded study of brain tumors in Nebraska. Closer to home, a large federally-funded study of brain tumors among residents in rural counties in Minnesota, Wisconsin, Iowa, and Michigan will begin in several months. This three-year study is coordinated by Professor Jack Mandel and his staff at the School of Public Health, University of Minnesota. It is expected to include 700 adult patients diagnosed with primary brain gliomas who are to be compared to 1,400 adults without brain tumors. Although focusing on fann-related exposures such as pesticides, that study will examine many other exposures and characteristics such as solvents, head trauma, nitrates, occupations, therapeutic or diagnostic radiation, electromagnetic fields, smoking, diet, medications, and other factors. This study is unusual in that it will also collect blood samples for genetic and other analyses. Let me add here that we receive calls and letters each week from citizens around the state expressing concerns about the occurrence of cancer in neighborhoods, schools, workplaces, and whole communities. It is our experience that many of these concerns reflect common misunderstandings about the frequencies and the causes of cancer. Unfortunately, cancer is not as rare as we might think: based on yearly rates. Cancer rates rise rapld1y with age (for most cancers) and most of our cancer risk comes in our older years. On average, between four and five people out of ten will be diagnosed with sonie type of cancer during their lifetimes. The NCI has estimated a lifetime risk of being diagnosed with a primary malignant brain tumor as 0.7 percent for males and 0.6 percent for females. Using Minnesota statistics, we estimate that more than 1 person out of 200 will eventually be diagnosed with a brain tumor. Another common misunderstanding is that environmental pollutants in the air or water are major detenninants of cancer. Although some pollutants may indeed pose a cancer risk, and are thus regulated, the magnitude of this risk is usually many thousands of times too small to have an impact on actual community cancer rates. For example, regulatory standards for potential carcinogens in drinking water are set at a level that under worst case assumptions would confer a theoretical risk of one additional cancer in a population of 100,000 with lifetime exposures. This level of risk is approximately 10,000 times too small to be detected through epidemiologic studies. There is a large body of evidence that most of our cancer risk comes from a variety of personal habits and lifestyle factors, some of which are readily avoidable. These factors include smoking, alcohol consumption, dietary practices, sexual and reproductive history, occupation, certain infections, certain medications or medical treannents, and sunlight exposure. In most populations, these factors and the family history of cancer are the overwhelming detenninants of cancer. , . . . . . . . Ms. July 22, 1994 Page 4 In conclusion, I would like to summarize severat points: 1. Available cancer data from the MeSS do D.Q1 show an unusual rate of primary brain tumors among residents of Washington County or the city of Stillwater. 2. With relatively rare diseases such as specific types of cancers, there is much random variability in the occurrence from year to year and from place to place. Within an arbitrarily defined time period or geographic area, large excesses as well as deficits of cancer frequently occur. Such occurrences can be very alarming to residents of a neighborhood, but these occurrences have little, if any, possibility of a common etiology. I believe that the situation within Stillwater represents such a random occurrence. 3. Studies of small "clusters" of cancers in communities have not proven to be useful in identifying risk factors. This is not surpassing in light of the fact that even large-scale studies involving hundreds or thousands of subjects typically fmd relatively modest differences in exposures or other characteristics between those with and without cancer. 4. Few risk factors have been found for primary brain tumors, although many factors are under investigation. Currently, known or suspected risks factors do not account for much of the occurrence of brain tumors. Large-scale, population-based studies are currently in progress to follow up on leads from preVious studies and explore emerging issues such as the use of cellular phones. UI)foItUnately, in contrast to the situation for many other cancers, there are no recommendations at the present time for reducing your risk of developing a brain tumor. 5. Neither epidemiology nor medical science can answer the underlying question that cancer patients, their families, and their neighbors frequently ask, "What caused this cancer to occur?" In a very few situations (such as lung cancer in a lifelong smoker or mesothelioma in an asbestos worker), a likely cause can be inferred. In the vast majority of situations, however, it is simply not possible to determine the cause(s) of cancer in a particular individual. I recognize that discussions of cancer statistics seem cold and indifferent when the "statistics" refer to neighbors, friends, and family members. We sympathize with the families and neighbors of those with cancer. Many of us here have experienced the pain and the many unanswered and unanswerable questions that accompany the diagnosis of. cancer in a family member. However, as an epidemiologist and as a parent, I fmd nothing in the cancer statistics for Stillwater or the epidemiology of brain tumors that would cause me concern about residing in your neighborhood. Unfortunately, new cancers, including brain tumors, will continue to be diagnosed each year in your community. On average, we would anticipate that about 55 ~ cancers will occur each year among Stillwater residents. This would include between one and two newly-diagnosed brain tumors. While we must await funher research to reduce our risk for brain tumors and for several other cancers (such as breast and prostate), we already know how to avoid or reduce the risk for many other cancers. Please note that Section 5 of the enclosed MCSS repon summarizes the risk factors and trends for many types of cancer. Ms.. July 22, 1994 Page 5 I hope that this letter and the enclosed materials can answer at least some of your questions about brain tumors and cancer surveillance in Minnesota. Another source of information about the causes, diagnosis, and treatment of cancers is the American Cancer Society. They ~an be reached at 1-800-ACS-2345. Sincerely, Allan N. Willi~ms. M.P.H., Ph.D. Chronic Disease and Environmental Epidemiology . ANW/pp enclosures cc: Alan Bender, D.V.M., Ph.D., Section Chief .. ... . . . . . . REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL 1. Workshop on Levee project STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director CALL TO ORDER . INVOCATION ROLL CALL AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 94-37 NOVEMBER 1, 1994 5:00 P.M. AGENDA 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 7:00 P.M. AGENDA APPROVAL OF MINUTES - October 11, 1994 - Special Meeting PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Homeowners - Deer Path traffic PUBLIC HEARINGS 5:00 P.M. (Note time change) 7:00 P.M. 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 1. Case No. SUB/94-53. This is the day and time for the public hearing to consider a request for preliminary plat approval for a major subdivision of a 5.98 acre parcel into 12 lots ranging in size from 11,250 sq. ft. to 32,500 sq. ft. The property is located on the east side of Boutwell Road north of County Rd 12 in the RA, Single Family Residential District. Bill Lecuyer, applicant. City Council Meeting No. 94-37 November 1, 1994 Page 2 UNFINISHED BUSINESS . 1. Possible second reading of ordinance changing mandatory sewer hook-up requirements 2. Report: Fence and grading at 1213 S. 5th Street 3. Report: UBC Site 4. Report: Comprehensive Plan 5. Report: Naming, regulation and maintenance of Junior High parking lot. NEW BUSINESS 1. Resolution: Abating assessments for L.I. 293 - Courage Center assessments 2. City Ravines - Memo from Planning Commission PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) CONSENT AGENDA I. Resolution: Directing Payment of Bills. (Resolution No. 94-275) 2. Approval: Authorization for Exemption from Lawful Gambling License - Church of St. Michael 3. Resolution: Approving part-time employment of Sharon Baker as recording secretary. 4. Resolutions: Approving promotions of John Conati to Assistant Fire Chief; Tom Linhoff to Fire Captain; Jeff Cutler to Fire Lieutenant; and Tom Crotty, Chris Zeuli, Joe Buckley, Keith Hulbert, and Don Rigney to Firefighter Engineers. 5. Resolutions: Approving part-time employment of Mike Hall and Steve Zoller, firefighters. . COMMUNICATIONS/REOUESTS 1. Letter: Thank you from Jack Hooley 2. Letter: Richard Booth Bookshops LTD. COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT . . . . t "' MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer \L.-.r Update on Levee W all Pn~iect Sl TRmCT: DATE: October 27, 1994 DISCUSSION Sratfhas lxx.,n working with SEH and the Corps of Engineers to develop the levee wall project. Now that we have moved further into the development stage, it is becoming possible to get a grasp of what some of the City costs of this project might be. According to the agreement with the Corps, 25% ()fthe total levee project costs must be paid for by h)cal agencies. The State of Minnesota has indicated that they will participate in $400,000 of the pr~iect costs, and the City is lobbying to get additionalllmds in the hopes of getting the State's total contribution up to 12.5% or half of the local costs. Currently the total levee constmction is estimated at 6.1 minion dollars, therefore, the City could be responsible for $1.1 million as a contribution. (without additional State funds). As part of the City share, the City can make in-kind contributions, which means the costs for moving electrical lines or utilities and right-of-way and easement costs can be considered part of the City's contribution. The only stipulation is that the City must pay a minimum of 5% cash contribution. 1llerefore, the City will have at least $300,000 in cash costs paid to the Corps of Engineers. The attached sheet shows the costs of some ofthe utility and right-or-way items that the City will be responsible for that will cOlmt as the City's in-kind contribution. These are costs that the City will realize before or during the actual levee construction. The attached sheet also shows the cost') of some (,f the Lo\vell Park improvements that are necessary to construct at the time of the levee wall construction. The net result is that the final City out-of-pocket cost could be over $1.5 million in 1995..1997. lliere are some item') within the Lowell Park project that will be much more expensive to inst.all after the levee project, therefore, it makes sense to get these items installed now in mder to realize the signiticant cost savings. Some of these items include the promenad(~ along the shoreline, the water system and the electrical system, and some of the parking lnt upgrades. Going dmvn the list, there at e te\v. if any, items that could easily be deleted. , . . Altached is a ml,'ITlO from Ann Pung-Terwedo which briet1y discusses some o[the major Loweft Park improvements that are not included as part of this pr~iect. As the memo points out, approximately $2.5 million of additional Lowell Park improvements are contemplated in the future. , t . ESTIMATED CITY COSTS FOR LEVEE WALL U.S.C.O.E. PROJECT THESE COST ARE CITY PARTICIPATION REQUIRED FORTHE PROJECT I. Andiamo Relocation $ 36,000 . 2. Mulberry St. R/R Crossing 150,000 3. Railroad Property Purchase 180,000 4. NSP Electric Underground 200,000 5. City Electric Service 90,000 6. Mulberry St. Water Main Jacking Under R/R Tracks 36,000 7. Lowell Park Water Main Loop 48,000 8. Sanitary Sewer Stub at Mulberry St. 6,000 . 9. Drainage at Pappy's on the River 84,000 10. Rehabilitate Existing Lowell Park Lighting 18,000 II. Added Parking Lot Lighting 60,000 12. Added Lowell Park Lighting 60,000 13. New Parking Lot ~ ~ South of Commercial St. 48,000 14. New Parking Lot ~~ . ~ North of Commercial St. 66,000 15. Promenade Pavers 90,000 16. 5% Cash to US.CO.E. for Project Contract 350 ,000 $1,522,000 . . . . . MEMORANDUM TO: Mayor and City Council FR: Ann Pung- T erwedo DA: October 26, 1994 RE: LOWELL PARK IMPROVEMENTS The city costs related to the corp levee wall and knee wall project are public improvements costs which must be completed are a part of the levee wall project. The city engineer covers those costs in his memo. Besides the levee wall improvements, Lowell Park renovation and extension costs will occur to the city when the Lowell Park Plan is implemented. The cost areas for full park improvements are listed below. Infrastructure costs (within the park) North picnic area Performance and major events area (including performance pavilion) Restored formal gardens (1916-1931) The recreated information greenspace (1911) South park entrance The cost for park improvements in addition to levee wall related project costs is $2.5 million. . t Low'" P." ...."._" Snu.wm. . GENEHAL PLAN FOH THE blPIWVEMENTS TO GIWllNIIS AT LOWELL PARK l . . !~ .. ' ~., ).llr>>L0J, .{;;)W'~-=.. ~~$~ ~~Bf)Q0 i .~. , , , ,!-!.., ,~ ~ I ...,...... (> ,...., L/qV// /' / ~ @ c:::J }-.J ~ :- ~ 1Dl,,~ .' ,,,_.\ \ '\.\.\\\\\\\ III \: I' 1 I I Ii iraQ ~ I ~ l ~ - St. Croix i v e r - ~Ttt PlLII'c.. "lE~ - - I STII.I.WATER. MINNESOTA FAI.I.ll)'>>2 LEGEND: "SOUTII PARK ENTRANCE IIlJITIIE NELSON STREET CUL-DE-SAC IITIIE RECREATED 19\1 INFORMAL GREENSPACE _TilE CHESTNUT STREET ROUNDABOUT liTHE RESTORED 191611931 FORMAL GARDEN "TilE NORTII PICNIC GROUNDS IITHF. Pr.RFOMMANCE & I\IAJOR EVENTS AR>:A DT">: SPRING FED CRF.>:" liTHE PROMENADE AND RENOVATED LEVEE WALL UTHE PARKING AREAS 1...Il.....U.n>-.. TtfE CITY OF STILLWATER .........ao." , SAND>:RS W AC"~R>lAN BERGI. Y. INC. ,,~. ~~... . ...,.SAso.I.....SN... :a. . T I' . ltI-..r.t..u !.ill.ll " 1_~t11 ~t) MA3"a~ e\lriUTS n-t"'l o 1020 lO 60 s..:"uIN t'f.ET I 100 15 . LoWELL PARI{ RENOVATION - CITY OF STIlLWATER "'~/-""~(\ ,," :. 0:-". \ \, ,. ~ \, ~<\.<.\..~ ~ \, '~. C \.,~ \ \ .'. .~,. \\~\ \\ \ ~\. . .c't\) \ .' .~~\., ,\ 2~';,-? ~_~_~ ,. ~,\\Y.o U _ .... _' ,. .-:co- , . Cu 1..----,\"\1 ----- ~- " ~ , \ i ) o----l I-~--' ,-- -- I .. I '-, L__J ---'y! '-------------- m -----1CI c::::J ,~won...n ~ n: i~:::::::~:~j/~ -~ hlurc tk....lopm~"' IJlowl1 i ...... ;..'''''':''''''''''''''''''; ! ~\rt~ ~f\L" etl1.....~ St. roix River ~ATE~ %~.6&M~L. '=s~~~~Pc<-E I I ~1~U1) I f()UI\ Itc &., \ ~"I. t)e tl S t ! 1 . . . . . . . STILL\VATER FIRE DEPARTMENT New personnel starting November 1 st 1. Mike Hall : 2. Steve Zoller '111CY are replacing: Fire Fighter Asst. Chief New A5sistant Chief 1. John Conati New Captain 1. Tom Linhon~ New Lieutenant I. Jeff Cutler .. .. Bernie Peltier Len Schrade Retiring October 3 1, 1994 Retiring November 15, 1994 .' October 23, .1994 . ASSISTANT CHIEF TIM BELL The following members have completed all the requirements to become firefighter engineers and have successfully passed the practical and the written examination for this position, Tom Crotty Chris Zeuli Joe Buckley Keith Hulbert Don Rigney . . The training committee including myself, recommends these individuals be promoted to the position of firefighter engineers, which will consist of a 1 year probation period with are-evaluation after the first six months. Thank you, Captain John Buckley fftF (Ju-'" b*:7- . . (--~.:.,. / r .~) . . . piJ ~f\ COMPLYING WITH MNOSHA CPL 2.2, "ENFORCEMENT POLICY AND PROCEDURES FOR OCCUPATIONAL EXPOSURE TO TUBERCULOSIS" APPLlCA nON TO FIRE DEPARTMENTS The U. S. Public Health Service has identified the following facilities as having a greater incidence of tuberculosis (TB): Health Care Settings (including emergency medical services), Correctional Institutions, Homeless Shelters, Long-Term Care Facilities for the Elderly, and.Drug Treatment Centers. Fire departments must comply with the T8 enforcement guidelines under the following circumstances: + When ke department personnel are required to respond as "emergency medical service" providers; or + When fire department personnel transport (or ride with) suspect or confirmed TB patients to a medical facilities. If employees are engaged in one of the above activities, the fire department must: A. Provide Employee Right-to-Know training on T8 to all employees that includes the signs and symptoms of TB so that employees are able to identify a suspect TB case, are aware of the specific protocols to be followed, etc. 8. Provide HEPA filter respirators to personnel who will be transporting known or suspected T8 cases to appropriate health care facilities and to those personnel who may be required to do a hiqh risk procedure (e.g., intubation) on a suspect or confirmed T8 patient. HEPA filter respirators are not required for any other procedure or activity (e.g., rescue, etc.). The fire department's written respirator program must be modified to include HEPA filter respirators. NOTE: HEPA filter respirators are only required when transporting, or when doing a high risk procedure on, a suspect or confirmed T8 case. If all firefighters in the department are trained and required to respond as "emergency medical" responders, the department may designate some of the responders as responsible for handling T8 cases; only these responders need to be provided/fitted with HEPA filter respirators. C. Offer/provide medical surveillance (Mantoux skin tests) to employees assigned as emergency medical responders at the following intervals: An initial baseline screening at the time of employment Annual Mantoux skin tests Mantoux testing after an unprotected exposure to TB (this applies to all responders who were exposed to an individual who is later identifed as a confirmed T8 case regardless of whether or not they were assigned as emergency medical providers) D. Establish a procedure for the evaluation and management of employees with positive skin tests or symptoms of TB. E. Maintain medical records concerning employee exposure to T8 in accordance with 1910.20. F. Record positive Mantoux skin tests and T8 disease on the OSHA 200 log when determined to be work-related. NOTE: THE INTENT Of THIS GUIDE IS TO ASSIST AN EMPlOYER IN COMPlYING WITH MNOSHA CPL 2.2 ENTITLED, "ENFORCEMENT POUCY AND PROCEDURES FOR OCCUPATIONAL EXPOSURE TO T8; PUBUSHED ON MAY 9, 1994. THIS GUIDE IS BY NO MEANS ALL INCLUSIVE. THE CPL IS SUBJECT TO CHANGE SINCE THE CENTERS FOR DISEASE CONTROL IS REVISING THEIR 1990 GUIDEUNES ON WHICH THE CPL IS BASED AND FEDERAL OSHA IS DEVELOPING A PROPOSED STANDARD ON OCCUPATIONAL EXPOSURE TO TUBERCULOSIS. October 1994 III/Minnesota OSHA "/ 1/1'-/ . . . MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Weed Roller for Lily Lake DATE: October 27, 1994 Pcr Council direction, the Parks and Recreation Board reviewed the request to purchase a "weed roller". The Park and Recreation Board determined that it would not serve any useful purpose for City ovmed property or lake area. Therefore, the COlmcil will need to determine whether or not the purchase of the weed roller to control vegetative growth in areas adjacent to private property serves a public purpose or benefits the recreational aspect of Lily Lake. Council would further need to determine a policy on tees, etc. if the \veed roller is purchased and is to be used by owners of lake shore property. /J(}J MEMORANDUM TO: Mayor and City Council fROM: Park Supervisor SUBJECT: Weed Roller DATE: October 25, 1994 On October 24th, the Park and Recreation Commission met. I was asked by the City Coordinator to take the re.quest from a resident about the ptrrchase of a \yeed roller. After some discussion on the use of the weed roller and the purchase, the Park and Recreation Commission did not feel that it would be a good idea for the City to purchase a weed roller for the following reasons: 1. 1bere is no electric down at the fishing dock and boat dock. 2. The weed roller is on the move for a long period of time and might be a danger to the public; even though people are not to swim in this area, they still do at times, and with this roning back and forth on the bottom someone could get caught in the roller. "Ibis roller is great for homeowners, because they can control the people on their property. Also, at the meeting it was brought up that St. Croix Recreation Co. has a demo picnic shelter for sale. It is 10' X 10' and has an attached handicap picnic table in it. 'lbe City can get the shelter for $1,200 plus tax. They normally cost $1,800 plus tax and shipping. lbis shelter can be put up at McKusick Lake east end for people using the walking path that goes along the lake. 'The Park and Recreation Commission agreed to ptrrchase the shelter. 'There is money in the C/O Budget from Pioneer Park or Benson Park. Tim'111omsen Park Supervisor ~~ F ,.)- , ':- J:_ . . . . . . . . MEMORANDUM TO: Mayor and City COilllcil FROM: City Coordinator SUBJECT: Parking Problems - AndersonIMartha Streets (near hospital) DA1Ti: October 28, 1994 1be City has received several complaints from residents near Lakeview Hospital about parking. The residents complain that hospital/clinic employees are parking on-street rather than in the designated parking lots (i.e., hospital/clinic lots and at the Junior High lot). The residents are concerned about general parking problems as well as winter parking problems. The Council previously approved no parking on Everett Street between Churchill and Hancock Streets. Some residents are now requesting that the City establish "residential penmt only" parking on West Anderson Street between South Everett and South Holcombe Streets and also on South Martha Street between West Churchill and West Anderson Street. The parking restrictions would be similar to what was established at the former high school about 4 years ago. I have had a number of conversations with the hospital administrator regarding the parking problems created by employees of the hospital and clinic. The administrator assures me that he has spent considerable time, eflbrt and education on trying to encourage employees from parking on-street. An example is the "shuttling" of employees from the Junior High parking lot to the hospital/clinic which was implemented to keep employees from parking on-street. Apparently some employees use the shuttle system and others obviously do not. In any event, I would recommend that Conncil direct the Police Chief and City Engineer to investigate this matter and make a report and recommendation to Council at the next meeting. #~ , . . . 4 MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer \Li- SUBJECT: New Plow for I-ToIl Pick-up DATE: October 27, 1994 Attached are bid'i from Crysteel and Smith Recreational Sports for plow units and sanders for a I-ton truck. The mechanic has repaired our existing sander and we do not need a sander at this time. However, we do need a plow if we wish to use the I-ton for cleaning up parking areas and cuI de sacs and so forth. Also if we have a piece of equipment failure, the I-ton can be used as an emergency plow tmit We received our quotes on two different plow units, the Fisher Plow and the Western Pro Plo,\!. The Western Pro Plow is a lighter weight tmit for smaller work. The Fisher Plow bid was $2,205 plus tax from Clysteel, which is about $570 more than the Western Pro Plow. Given the nature OUT usage, I believe the heavier duty Fisher Plow would be a better choice. I recommend Council authorize staff to purchase the 9-ft. Fisher Plow for $2,205 plus tax from Cry-steel. .r0-27-1994 01:06PM FROM CRYSTEEL TO 4390456 P.02 @I YSTEEl I 1130 -73rd AVE.l'.E. FRIDLEY, MN 5J~32 I I I ! I I Per your request. please find pricing below ~n snow plow ::package for your one ton trucks. I These plows to .bequoted less hydraulics, ~. t to fit your c.entral hydraulic system. I . . I , ' ;1 '9:' Western P:ro Plow Unimount w/snowfoi~ : Set up for central hydraulic system---l------~- 9' FIsher Plow w/Snofoil I: 1 Set up for central hydraulic sy$tem-...-":'------- $2,205.09- Monroe Replacement Tailgate Sander, installed----- I . Dual Flow control Valve & Hoses~------t-----;- I i I We ~sut n~ed to i i I i I I I I i t i I I I j . october 5, 1994 ~~v o . ~'1~1 CitYQf stillwater AttEmtion Dave Junker .. ':1 :~hanks Chock, everything is in stock. set .up a schedule. . Wm. k\l_ . ~;y. . I . . . 612"571-1902 1-800-795-1 280 , . , ! ' j, .$1,775.0<;1: i. ; i I ;, ; , i $1,731.0() $ 464.00 ; : ! ! . .j I \ I I. ; . I: -, . Smith's Recreational Sports 7280 East Fish Lake Road Maple Grove, MN 55369 420-4899 . ESTIMATE OF REPAIR COSTS ~:;r:ss.::~tt~:t~1~:~/.~:~~~:::::::::::::::::::::~:::::::: Ci ty..... ..~l.(,14.f!:4. .!!.11J!.... ..State......................... .!ilif..f.?::..... 111:. Bff:!?OT.~~~~':':E:~: ::R................ LABOR PARTS COST COST QTY. PARTS NECESSARY ESTIMATE ESTIMATE ....................................................................................................................... . .. . . .. .. .. .. . . .. .. . .. .. . .. .. .. . . .. . (. ......... "(L~:~~:";; d...... ~..:.. 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";................:................: .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. :...............:.........................:.....................................:...............:...........:........: .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .................................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................................................................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................................. ...................................................... . . . . . . . . . . . . :: TOT A LS : : : : [~>~~~U-:B~R~S~I~A~E~~:~~;.::;.~l:::::::::::~ . . . ~ STILL WATER CITY COUNCIL MINUTES October 11, 1994 7:00 p.m. SPECIAL MEETING Present: Absent: Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley None City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Comm. Dev. Director Russell City Engineer Eckles . Public Works Director Junker Consulting Engineer R. Moore Consulting Engineer T. Moore Consulting Engineer B. Peters City Clerk Weldon Also Present: Press: Others: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier Ed Cain, Rich Houle ASSESSMENT HEARINGS 1. This is the day and time for the assessment hearing for L.I. 285, Southeast Area Sewer. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. Consulting Engineer Moore explained the project costs and the proposed assessments. Lois Mueller, 1315 6th Avenue South, objected to the amount of her assessment. Jim Hanson, 1303 5th Avenue S., stated that the new sewer does not go in front of his house on 5th Avenue South. Mr. Moore explained that the sewer was assessed on a per-unit basis, not on a per-foot basis. Martin Ziebell, 1319 3rd Avenue S., asked that his written objection be withdrawn. Sherm Crane, 1014 3rd Avenue South, stated that only 20 feet of his 141 feet has curb and gutter and street improvements, and therefore he should not be assessed for the entire 141 feet. Mr. Moore explained the City's assessment policy. Mary Syverson, 920 4th Avenue South, questioned why she was being assessed for watermain when she already has water. # Stillwater City Council Minutes Special Meeting October 11, 1994 . Orwin Carter, 1029 Third Avenue South, questioned why he is being assessed for 198 feet of frontage, and also stated he doubted if he will ever be able to hook up to the sewer because of the slope of his property. He asked that the City pay any extra costs if he is required to connect to the sewer. Bill Funari, 937 4th Avenue South, stated that the improvements have not increased the . value of his property by the amount assessed. He was previously connected to City water. Esther Longseth, 518 East Burlington, asked how long they have before they will be required to hook up to the sewer. City Attorney Magnuson stated that the current ordinance requires hook up within 90 days of service being available, and the ordinance will have to be rewritten with this project in mind. Linda Moses, 1009 5th Avenue South, asked about new sidewalks which were improved, not restored. Floyd Brown, 1224 3rd Avenue South, asked when the sodding will be completed. Mark Oftedahl, 1024 5th Avenue South, was assessed for sidewalks which he did not receive, and his driveway was not restored. . Roy McKay, 614 Dubuque Street, asked about hookup charges. Ed Cain, the City's legislative consultant, explained the City's request for funding for this project. Colleen Callahan, 1305 4th Avenue South, asked when they will be allowed to hook up to the sewer. Louise Speers, 1229 3rd Avenue South, stated that they have already hooked up and were not aware of the possibility of grant funding. Mr. Cain clarified who is eligible for the grant program. Ray Sayers, 500 Quarry Lane, asked who petitioned for watermain on Quarry Lane. Mr. Eckles responded that he received one written and several verbal requests. Tom Cormant, 936 South 5th Avenue, asked if there were any other grants being considered. 2 . . . . ..., Stillwater City Council Minutes Special Meeting October 11, 1994 Ben Hanson, 1234 3rd Avenue S., questioned why funds were not available for those who had already hooked up. Sue Capparelli, 1215 4th Avenue South, stated that the Council should not take the credit for hiring Ed Cain. Linda Moses, 1009 5th Avenue South, stated that her driveway has not been restored. Mayor Hooley closed the public hearing. Motion by Councilmember . Cummings, seconded by Councilmember Kimble to adopt the appropriate resolution adopting the assessment for 1.1. 285, Southeast Area Sewer, with the exception of parcel number 9850-6200, Orwin Carter property. (Resolution No. 94-257) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Nays - None Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve the agreement with Orwin Carter amending the amount of his assessment to $9,876.18. All in favor. 2. This is the day and time for the assessment hearing for 1.1. 296, Northland Avenue. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. Mr. Moore reviewed the project and proposed assessments. Robert McSwain, 203 Northland.Avenue, asked how footage is determined on comer lots and also asked for clarification of reconstruction vs. resurfacing. Mayor Hooley closed the public hearing. Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to adopt the appropriate resolution adopting the assessment for 1.1. 296, Northland Avenue. (Resolution No. 94-258) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Nays - None 3 ~ Stillwater City Council Minutes Special Meeting October 11, 1994 . 3. This is the day and time for the assessment hearing for L.I. 297, William Street. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. 4. This is the day and time for the assessment hearing for L.I. 298, Sherburne Street. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. 5. This is the day and time for the assessment hearing for L.I. 299, South 6th Street. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. 6. This is the day and time for the assessment hearing for L.I. 300, Mulberry Street. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. Mr. Moore reviewed the projects and proposed assessments. Sophia Bartkey, 204 N. William, stated that there is a problem with trucks using Rice Street for access to William Street. . Mike Dahlke, 303 North Sherburne, asked about the difference in cost for water service for different projects. Dean Hanson, 402 South 6th Street, stated that both of his boulevard trees were damaged, and his property stakes were removed. Rodney Nord, 235 North William, stated that he installed his own water service and should not be required to pay that assessment. Chris White, 913 West Mulberry, stated that he received no notice of the proposed project. He also stated that a good sidewalk was replaced. Mayor Hooley closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution adopting the assessments for L.I. 297, William Street; L.I. 298, Sherburne Street; L.I. 299, South Sixth Street; and L.I. 300, Mulberry Street; with the verification and removal of the water service assessment for 235 N. William Street. (Resolution No. 94-249) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None 4 . . . . \ Stillwater City Council Minutes Special Meeting October 11, 1994 7. This is the day and time for the assessment hearing for L.I. 301, Marketplace. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. Mayor Hooley passed the gavel to Vice-Chairman Kimble. Mr. Moore explained the project and proposed assessments. Gary Howe, objected to the amount of his assessment. Acting Mayor Kimble closed the public hearing. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution adopting the assessment for L.I. 301, Marketplace, with the addition of Daniel and Susan Sandager's name to Line 17. (Resolution No. 94-260) Ayes - Councilmembers Bodlovick, Cummings, Kimble, and Zoller Nays - None Abstain - Mayor Hooley 8. This is the day and time for the assessment hearing for L.I. 306, Highlands, Sixth Addition. Notice of the hearing was placed in the Stillwater Gazette on September 27, 1994, and notices mailed to affected property owners. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution adopting the pending assessment for L.I. 306, Highlands, Sixth Addition. (Resolution No. 94-261) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Nays - None 9. This is the day and time for the assessment hearing for L.I. 274-1, Sidewalk Improvements. Notice of the hearing was mailed to affected property owners. Finance Director Deblon explained that these were residents who were not notified of the original assessment hearing and have now been notified. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution adopting the assessment for L.I. 274-1, Sidewalk Improvements. (Resolution No. 94-262) 5 Stillwater City Council Minutes Special Meeting October 11, 1994 Ayes -. Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Nays - None OTHER BUSINESS 1. Downtown hotel development. City Attorney Magnuson reported on a meeting with a representative of the hotel group and discussed the holding costs of the Hooley's and Lumberman's Exchange buildings. Council will take action on the agreement with the St. Croix Preservation Company at the October 18 meeting. 2. Proposed Cost Participation Policy - Washington County. Council took no action. 3. Washington County Comprehensive Plan. Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to approve sending a letter to Washington County indicating support of Scenario 2 for the County's Comprehensive Plan. Ayes - 3; Nays - 2, Councilmember Zoller and Mayor Hooley. 4. Resolution: Adopting Delinquent Sewer and Garbage Charges, L.I. 001. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution adopting delinquent sewer and garbage charges, L.I. 001. (Resolution No. 94-263) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None 5. Resolution: Adopting Assessment for L.I. 279-3, Water Board. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution adopting the assessment for L.I. 279-3, Water Board. (Resolution No. 94- 264) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Nays - None 6 t . . . .- . . . Stillwater City Council Minutes Special Meeting October 11, 1994 6. Resolution: Adopting Assessment for L.I. 287-3, Sidewalk Improvements. Motion by Councilmember Kimble to adopt the appropriate resolution adopting the assessment for L.I. 287-3, Sidewalk Improvements with adjustment of interest from 8 percent to 6.75 percent. Motion died for lack of a second. Motion by Council member Zoller, seconded by Councilmember Bodlovick to adopt the appropriate resolution adopting the assessment for L.I. 287-3, Sidewalk Improvements. (Resolution No. 94-265) Ayes - Councilmembers Bodlovick, Zoller, and Mayor Hooley Nays - Councilmembers Cummings and Kimble 7. Resolution: Adopting Assessment for L.I. 003, Miscellaneous Projects. Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to adopt the appropriate resolution adopting the assessment for L.I. 003, Miscellaneous. (Resolution No. 94- 266) Ayes - Councilmembers Bodlovick, Cummings, Zoller, and Mayor Hooley Nays - None Abstain - Councilmember Kimble. 8. Approval: Submit claim of T. Jerome and Darlene Foley to insurance carrier. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to submit the claim of T. Jerome and Darlene Foley to the City's insurance carrier. All in favor. ADJOURNMENT Motion by Councilmember Cummings, seconded by Councilmember Zoller to adjourn the meeting at 11 :05. All in favor. MAYOR ATTEST: CITY CLERK 7 Stillwater City Council Minutes Special Meeting October 11, 1994 Resolutions: No. 94-257 - Assessment for L.I. 285, S.E. Area Sewer, except Orwin Carter property. No. 94-258 - Assessment for L.I. 296, Northland Ave. No. 94-259 - Assessment for L.I. 297, William Street, with adjustment for Rodney Nord; L.I. 298, Sherburne St.; L.I. 299, South 6th St.; L.I. 300, Mulberry St. No. 94-260 - Assessment for L.I. 301, Marketplace. No. 94-261 - Assessment for L.I. 306, Highlands, 6th Add. No. 94-262 - Assessment for L.I. 274-1, Sidewalk Improvements. No. 94-263 - Delinquent sewer and garbage charges, L.I. 001. No. 94-264 - Assessment for L.I. 279-3, Water Board. No. 94-265 - Assessment for L.I. 287-3, Sidewalk Improvements. No. 94-266 - Assessment for L.I. 003, Miscellaneous Projects. 8 . '. . . . \ ""' . . . Library Sculpture Exhibition Program Concept -Maximize the resources and grant moneys available to exhibit St. Croix Valley and Washington County artists' sculpture. -Begin an ongoing dialogue between the City of Stillwater and the artists' community for exhibition, education and community enrichment. ~grouI\d; Two years ago the River Valley Arts Evaluation Task Force was formed basically to see how many artists were working in Washington County, who was interested in the activities of this community and how this talent could be used and exposed to enrich our community. The results of this task force plus my involvement with the Minnesota Crafts Council, Minn~sota Hands (a non-profit dedicated to promoting the work of "Minnesota Hands"), and as a review panel member of the Metropolitan Regional Arts Council I realized the possibilities that were available. The Arts Evaluation Task Force revealed a wealth of talent in Washington County and specifically the St. Croix Valley. THE TALENT IS HERE. Through the work of the new River Valley Arts Council a grant program is available for the promotion, exhibition and educational program in the Arts. THE MONEY IS HERE. Space for arts activities is always at a premium but through the generous (proposed) auspices of the Stillwater Public Library, their front lawn could be available for outdoor sculpture exhibition. (Permission pending board approval). THE SPACE IS HERE. To complete the formula a partner tied to the community must be found to act as fiscal agent to disperse the funds from the River Valley Arts Council and to act as a partner in this community project. I would like to have the City of Stillwater be that partner and help the arts community flourish through dialogue and in-kind services. NEED: A P ARTN'ER pr9gJ'am: Coordinator: Craig Campbell -Exhibit sculptural works of art trom Washington County Artists. -FoUl' exhibition periods of one to two months -Selection of works to be done by Craig Campbell and Lynne Bertalmio -Liability insurance to be assumed by library insurance carrier and extra coverage paid for through grant money. Page 2 Request: City of Stillwater: In-Kind Services of $1,000.00 Value -Act as fiscal agent to receive and disperse grant moneys from the River Valley Arts Council -In-kind services from the Stillwater maintenance crew four times a year (Value of $1,000.00) *Possibly pour a small concrete exhibition pad on the library lawn (6ft. x 6ft.) (pending Board approval) -Transportation and assistance moving sculptures to and from the Stillwater Library lawn ~asaBudiet: (pending grant approval) River Valley Arts Council Grant: $1,000.00 cash -Added liability insurance -Material costs for exhibition pad -Installation of sculpture miscellaneous costs Cie: security measures: locks, chain, bolts) -Reception costs -Small exhibition rental fee to donor artists ".. J . . .' w ~ov- 1-94 TUE 12:52 CAMPBELL GRAPHICS P _ 101 PRESENT Studio Artist: Own and op~rate a one person hot and cold working glass studio since 1977. . specializing in abrasive etching and electroplating for 10 years EDUCATION M. S. in Art Education: Central Connecticut State University; New Britain, Connecticut; 1977 B. A. in Art: St. Cloud State University; St. Cloud, Minnesota; 1975 St. Cloud State Univerl;ity Danish Studies Center; Fredericia, Denmark; 1973~74 Universitx of Minnesota: St, Paul, Minnesota; 1968~71 PROFESSIONAL EXPERIENCE Residencies: River Falls State University.; River Falls, Wisconsin; 1992 , . Prairie School: Racine, Wisconsin; 1982, 1986, 1991 Moorhead State Universit~ Moorhead, Minnesota; 1986 Penland School: Penland, North Carolina; 1986 MinneapQtis Public School; Minneapolis, Minnesota; 1979, 1980 Blue Earth Elementary School; Blue Earth, Minnesota; 1979 Organizations: Metropolitan Regional Arts Councib Crant Review Panelist; 1994 Minnesota Hands; Non~profit founding board member; 1992- 1994. -see separate sheet Washington County Arts Task Force; 1992 Minnesota Crafts Council; Board Member 1990~1992 - Minnesota Crafts Festival Site Coordinator American Craft Council: Member since 1980 . American Craft Exposition. St. Paul, Minnesota; Local organization support coordinator; 1989-1993 3765 Briarwood Avenue Mahtomedi, MN 55115 612.426.4950 NOV- 1-94 TUE 12:53 CAMPBELL GRAPHICS Orgallizations :ou't.: COMl\USSIONS, GRANTS AND C:Ol.l.HCTIONS ':ORPt)RATE CLIESTS P _ 01 International Sculpture Center..; Member since 1989 . Northern Clay Center; St. Paul, Minnesota; Board support; 1990-1994 Minnesota Museum of American Art: commission; 1993 GMAC Corporation: commission; 1992-1994 Ceneral Mills Corporation; commission; 1992 .. Minnesota Bar Association; Continuing Legal Education; commission; 1990 UNlSYS COI:poration; International Marketing Division; commission; 1989 Cray Research; Commemorative to the Indonesian Minister of State; 1989 3M Audio Visual Division: commission; 1988 Minnesota State Arts Board; Visual Arts Grant; 1984 Universitx of Minnesota; collection; 1983 Minneapoli!\ School System; Dayton Hudson Grant; 1979 . Audj; Los Angeles, California Dr. Pepper Corporation..; Dallas, Texas Golden Valley Microwave Foods; Minneapolis, Minnesota GTE; Dallas, Texas 3M; St. Paul, Minnesota Volkswtlgen Corporation; Los Angeles, California - complete list on request - .1 .. . . ...,. CRAIG CAMP8ELL Page 3 EXHIBITIONS Minnesota Muse.um of Am~rican Art; Croup Show; 1993 Marx Callery, Two person show; Chicago, nlinois; 1991 . ~t. Paul Comp-ani~s; Natio!,al Biannual Glass Exhibition; St. Paul, MinneSota; 1990 Tudith Wolov Callery; Group show; Boston, Massachusetts; 1989 Water Street Callery; Group show; Saugatuck, Michigan; 1989; 1990 Jo~ce Petter Gallery; One person show; Saugatuck, Michigan; 1988 ' Moyer Callery.; Group show; Green Bay, Wisconsin; 1988 Collier Callery.; One person show; Scottsdale, Arizona; 1987 Rochester Arts Center; Group show; Rochester, Minnesota; 1987 University of Wisconsin; Group show; Creen Bay, Wisconsin; 1987 . . International Desi&"n Center.; Group show; Minneapolis, Minne- sota; 1986 .. Corcoran Gallery; "Michigan Glass Month"; Muskegon, Michi. gan;1986, 1987, 1988 REFERENCES Upon request . . . . /) ... TO: FR: DA: RE: MEMORANDUM Mayor and City Council Steve Russell, Community Development Director !------- October 28, 1994 12 LOT SUBDIVISION EAST OF BOUTWELL ROAD, APPLICANT BILL LECUYER, CASE NO. SUB/94-53 Additional information is needed to process this plat. This information should be available for the council meeting of December 6, 1994. Recommendation: Continue Case SUB/94-53 to your regular meeting of December 6, 1994. ,,~ . . . AN ORDINANCE AMENDING STILLWATER CITY CODE ~29.03 "REQUIRED CONNECTION TO THE SANITARY SEWER SYSTEM" THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Section 1. Amending. The City Code is amended so that ~29.03 shall hereafter read as follows: "29.03. REOUIRED CONNECTION TO SANITARY SEWER SYSTEM. Subd.1. CONNECTION TO SANITARY SEWER SYSTEM REOUIRED. 1. The owner of all houses, buildings or properties used for human occupancy, employment, recreation or other purposes and abutting on any right of way in which there is now located a public sanitary sewer of the city is hereby required to connect its plumbing facilities directly to the City sewer system. A permit application and connection shall be made within a period of 90 days of receipt of notification from the Public Works Director. The Public Works Director must issue notification in any of the following cases: a. Surface eruption of sewage. b. Backup of sewage from the disposal unit into other facilities of the system. c. Discharge of a tracer dye from the disposal system. d. Discharge of a flowing stream of raw or partially treated effluent from the treatment units of the system to the environment. e. Contamination of ground water by treatment or disposal units of the system. f. Any part of the system located in an area demonstrated to exhibit fluctuations in the ground water or surface water to within 3 feet vertically of the lowest elevation of the system. g. Any part of the system located in an area having been designated by the County Soils Atlas or floodplain maps to be subject to seasonal fluctuations of groundwater or surface water elevations which are less than 3 feet in vertical separation from the system. h. Any conventional onsite disposal system located in an area designated by the County Soils Atlas as having soils typically exhibiting percolation rates slower than 60 mpi. i. Any mounded type of disposal system located in an area designated by the County Soils Atlas as having soils typically exhibiting percolation rates slower than 120 mpi. j. Any type of disposal system located in an area designated by the County Soils Atlas as having soils typically exhibiting percolation rates faster than 5 mpi. k. Any type of disposal system located in an area designated as floodplain by the County Soils Atlas or other governmental sponsored publication. 1. Any type of disposal system located in an area designated by the County Soils Atlas as having soils which have typically less than four feet of separation from bedrock or other impermeable barrier. m. Any part of the disposal system located in an area closer than 50 feet to any portion of a public or private water supply. n. Any system constructed with materials prohibited or of inferior or lesser quality than that required by the City's onsite sewer ordinance. o. Any system exhibiting an emission of noxious odors discernible from a separated distance of 10 feet. Subd. 2. APPEAL. The property owner shall be permitted a period of 30 days following receipt of the notification to request a variance from this section from the City Council. The Council shall then issue an order suspending or enforcing the Public Works Director's notification within a further period of 30 days. Subd.3. IMMEDIATE CONNECTION REOUIRED. Any new building built within the City which is on property which has City sewer service available must have its plumbing facilities connected to the City Sewer System upon construction. The use of individual sewage disposal system shall not be allowed. In addition, any building in which a municipal water system is being installed shall be connected to the City Sewer at the same time if the Sewer Service is available. Subd. 4. INSTALLATION OF INDIVIDUAL SEW AGE DISPOSAL SYSTEM. No individual sewage disposal system shall be hereafter constructed without a permit issued by the Council. In considering a request, the Council shall investigate the feasibility of the extension of the City Sewer System to serve the property for which the permit is requested. If it finds extension to be feasible, the Council shall order the extension of facilities in the customary manner. Subd. 5. PENALTIES AND CONTINUED VIOLATIONS. Any person or firm failing to observe the provisions of this Ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be subject to the applicable penalties therefore. Each and every day that a violation of this ordinance continues to exist shall constitute a separate violation. " Section II. SA VING. In all other ways the City Code shall remain in full force and effect. Section III. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its ~ c\ . . . I .. passage and publication according to law. . Adopted by the City Council of the City of Stillwater this _ day of 1994. Charles M. Hooley, Its Mayor ArrEST: Modi Weldon, Its Clerk . . , . . . " ~ MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director ~ DA: October 27, 1994 RE: STAFF REPORT ON FENCE AND GRADING/DRAINAGE COMPLAINT FOR WORK AT 1213 SOUTH FIFTH STREET Background: The council received a complaint from a neighbor of the residence at 1213 South Fifth Street at the council meeting of October 18, 1994. Staff was directed to review the complaint and prepare a staff report regarding the situation. Statement of Condition: On October 24, 1994, city staff (building official, city engineer and planning representative) met Councilperson Bodlovick, the owner of the residence and three neighbors. One of the neighbors to the east of the residence felt the fence was too tall and one neighbor to the north felt that the grading of the lot had changed the drainage pattern and resulted in increased water running on his property and garage floor. The site has been graded and sodded. As a result of grading, the yard is flatter resulting in more saturation and less runoff. The review confirmed that 50 cubic yards of soil had not been moved and drainage not adversely effected by the work. Therefore, no grading permit is required. A fence was constructed on the south and east side of the site. The fence is a 6-foot wood fence with the "good" side facing the neighbors. The 6-foot fence is constructed in sections resulting in one end of the fence being located on existing grade. With the irregular sloped site the other end of the fence is above existing grade and higher then 6 feet at one end. The fence owner plans to bring grade up to the bottom of the fence uniformly along the bottom of the fence. When this occurs, staff feels that the maximum height requirement of the fence ordinance is met. Attached is a copy of the fence ordinance with the related section boxed. City staff will monitor . the drainage condition of the property to the south to see if site grading impacted drainage. If drainage has been effected, methods can be employed to correct the condition. Recommendation: Accept staff report Attachment: Fence Ordinance No. 792 "' ,~ .~ ~ . . '. . . Ordinance No. 792 An Ordinance Amending the Fence Ordinance THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Section 1. Amending. Section 31.01, Subd. 25 (m) of the Stillwater City Code entitled: Fence Regulations as follows: m. Fence Regulations. 1. Purpose. The purpose of this section is to provide for the regulation of fences in the City, to prevent fences being erected that would be a hazard to the public, or an unreasonable interference with the uses and enjoyment of neighboring property and are compatible with existing uses, other zoning restrictions and drainage ways. 2. Definitions. For the purpose of this ordinance, the following definitions shall apply: a. Fences shall be any lineal structure used to prevent access by persons or animals or prevent visual or sound transference. 3. Permit Required. No fence shall be erected without first obtaining a fence permit. Application shall be made to the Community Development Director along with a fence permit fee in the amount of$25. The Community Development Director is authorized to issue a fence permit if the application indicates that the fence will be in compliance with this chapter. The Council shall hear and decide appeals when it is alleged that the Community Development Director was in error. The appeals shall be taken as prescribed in Chapter 31, Administration. 4. Fences may be permitted in all yards, subject to the following: a. ences 111 excess 0 SIX (6) feet above the ground grade s~ll b~ prohibitJ unless the abutting neighbor consents to a higher fence and permissi~~- is \ granted by the Council. _..,.n-n----.-- "--- b. The side of the fence considered to be the face (finished side as opposed to structural supports) shall face abutting property. c. No fence shall be permitted on public right of ways, d. No fence shall be erected on corner lot that will obstruct or impede the clear view of an inter-section by approaching traffic. e. In residential districts, fences located in the front yard beyond the building .' line shall not exceed 42 inches in height. f. No fence shall be erected where it will impede a drainage way or drainage easement. g. No fence shall be erected before all lots within a drainage system or platted block have had the final grade established and approved and all lots within the system or platted block have had turf established with grass seed or sod. II 5. Fences may be permitted along property lines subject to the following: a. Fences that require continuing maintenance such as wooden privacy fences shall not be erected within one foot of a property line. b. Fences in commercial or industrial districts may be erected on the lot line to the height of six feet; to a height of eight feet with a security arm for barbed wire. 6. No existing fence in violation of this section will be allowed to be replaced or rebuilt. Should an existing fence be replaced or rebuilt, it must come under the regulations of this section. 7. No fence shall be erected where it will impede a drainage way or drainage easement. 8. Violations of this ordinance may be enforced by injunction and the City shall be entitled to the remedy of abatement in order that a fence erected in violation of this section may be removed. Section II. Saving. In all other ways the City Code shall remain in full force and effect. Section III. Effective Date. This ordinance shall be in full force and effect from and after its passage and publication according to law. Enacted by the City Council this 19th day of July, 1994. (]k~7Jf ~ Charles M. Ho ey, ayor Attest: ~ tJ~ CIty Clerk Published: Stillwater Gazette July 29, 1994 .. . .. . .! I PLANNING ADMINISTRATIVE FORM . Case No. Date: Ir)-~ '6-'-1'-( Fee Paid: it ~5. 00 COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILL WATER, MN 55082 ACTION REQUESTED _ Appeal _ Certificate of Compliance Conditional or Special Use Permit _ Design Review Permit _ Planned Unit Development Variance _ Comprehensive Plan Amendment Zoning Amendment --X- Other ---E (5NL. .F-: . _ Engineering Review Fee Total Fee FEE ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION Environmental Review EAW EIS 'I No Special Environmental Assessment Required The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection _ any application. ~dress of Project ILI"{ ~ II Zoning District - If<Cl "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further c~rtify I will comply with the permit if it is granted and used." Representati ve Mailing Address Telephone No. Signature Any decision made on this proposal can be appealed within ten calendar days of the date of the action. sq. ft. sq. ft. sq. ft. sq. ft. Lot Size (dimensions) Total Land Area Hight of Buildings: t Principal Accessory _ sq. ft. Total Floor Area Proposed floor area Building Coverage Paved Impervious Area Number of off street parking spaces Feet . of Public Hearing is \j 66 () I (\ - V~ \.Q~ \jJ~ \:. D -0 '" ~;r '(}:ly ~ .. - r-l APPLICATION SUBMITTAL REQUIREMENTS For each box checked below a handout describing the application submittal requirements for that planning permit is attached. Make sure complete. information is provided with the application. . 1. I I Appeals 2. r--l Building Moving Permit 3. r-l Certificate of Compliance 4. r-l Conditional or Special Use Permit 5. r--l General Bluffland/Shoreland/Floodplain 6. r--l Design Permit 7. r--l Grading Permit 8. r-l Planned Unit Development 9. I IOn-site Sewer Permit 10. r-l Site Alteration Permit 11. r-l Variance 12. r-l Vegetative Cutting Permit 13. r-l Zoning Amendment 14. r-l Comprehensive Plan Amendment 15. ~ Ot her F 8'JC<:c"" ,. m RECORD OF ACTION ON APPLICATION Decision Authority i. Date of Action Decision by Authority (Date) (Date) (Date Appeals Period Appeal Filed Appeal Scheduled _ . . :::::~ ::::::::AU~hOrit:pproved i- Denial~~~_ _ _._. . ..:~-=~"~=-::~.~i~-=:-~~~D.e'G.i~_i~~~~.o.~p'lete ... .~". ..,-' _...:.... :;_..<-'.::'~::=(O.ate-)~' ... O' . .. ...~.,. ,.".--- - ... -_. (Date) tit . . MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: October 26, 1994 v RE: COUNCIL UPDATE ON UBC PROJECT The city continues to work with UBC, NSP, Bill Pauley and Dick Anderson regarding the relocation ofUBC to the Stillwater West Business Park and clean up and construction of a downtown parking lot. Development agreements have been drafted, reviewed and redrafted to accommodate participates conditions. Final meetings will be held with UBC in the next two weeks to deal with specific contract conditions regarding construction of a new UBC building. After that meeting has occurred, city staff will meet the city project finance committe before corning back to the council for final approval. This item is provided for information only - no council action is required. ~. ..... ~ . . . 0L 'f MEMORANDUM TO: Mayor and City Council PR: Steve Russell, Community Development Director DA: October 26, 1994 RE: UPDATE OF COMP PLAN t-/ The attached article and addendum describes the current study and future schedule for comp plan update. This item is provided for your information. ... . \. . Work Continues on Comprehensive Plan Update Since the June 6 public meeting on the alternative comprehensive plans, three neighborhood meetings and six ward meetings have been held to get community input on the plan alternatives and key issues facing the neighborhoods and city in the future. Through the neighborhood and ward meetings, over 200 community residents have had the opportunity to learn about the comprehensive plan and comment on the most important issues facing the city in the future. A community-wide ward meeting has been scheduled for Saturday, October 29, 1994, at the Stillwater Senior High, 8:30 am - noon to review plan alternatives and provide additional comments and recommendations regarding the comprehensive plan. Since April, a joint task force made up of Stillwater township board and planning commission members and Stillwater city council and planning commission members have been meeting to identify areas of common planning concern and develop a joint plan for vacant lands that could accommodate city growth in the Stillwater township area that is supported by the join task force. The results of the joint task force meetings will be presented to the city in November along with the ward input. During November, the planning commission will consider the recommendations from the ward meetings and make a recommendation to the city council regarding the preferred comprehensive plan. The city council will consider the planning commission recommendations and direct the preparation of the final comprehensive plan. After the final plan is prepared, public hearings will be held by the planning commission and city council. SCHEDULE FOR COMPREHENSIVE PLAN UPDATE Phase I August 1993 - January 1994 Phase II February 1993 - November 1994 November - December 1994 Phase III January - February 1995 March - April 1995 May 1995 Actions Completed (X) Identification of key planning issues, and collection and analysis of information regarding traffic, housing, land use, parks, public facilities and open space. I1J Preparation of goal and actions to guide future growth and development of community. [K] Preparation of plan alternatives and presentation of alternatives to community for comment. [R] Ward network input regarding planning issues and plan alternatives. D Stillwater city/township joint task force input on alternative plans. D Planning commission recommend plan alternative to city council. D City council review planning commission recommendation and direct preparation of new comprehensive plan. D Planning commission and city council hold public hearings and adopt new comprehensive plan. * D City submit new comprehensive plan to metropolitan council for approval. D *When specific dates for planning commission and city council public hearings are set, notices will be published in the local newspapers and mailed to the comprehensive plan mailing list. r .. . . . , . . . ., MEMORANDUM TO: Mayor and City Council FR: Ann Terwedo ~~ DA: October 26, 1994 RE: PARKING LOT ON PINE AND THIRD STREETS Background As presented and discussed at a previous city council meeting, the new public parking lot on the comer of Pine and Third Streets is completed. The downtown parking commission has recommended that it be incorporated into the downtown parking program with the establishment of parking time limits and the requirement that the users purchase parking permits. Maintenance in Lieu of Fee CUB has indicated the willingness to plow and maintain the lot. They have estimated that this cost would be $2,500 for maintaining the lot in the summer and $2,800 for plowing the lot. The city public work's department would remove the snow. CUB would receive enough permits for their employees for use of the 165 public parking spaces on a yearly basis. The total costs to CUB would be then be $4,600 or $2.30 per permit. Long Term Issues Another issue concerning the parking lot is the city's long-term plan for the property. CUB has a vested interest in keeping this a parking lot and would like to continue to work with the city on a long-term lease or purchasing the property in the future. Tom Thueson has outline this request. Staff Recommendation . Pass attached resolution to include the lot at Pine and Third Streets into the downtown Stillwater parking program . Name the lot "River View Lot" . Direct Staff to prepare an agreement with CUB foods for the maintenance and plowing of the lot with establishment of a yearly fee of $4,600 for parking permits for use of the lot. . Direct staff to continue to work with CUB on a lo~-term lease and/or possible purchase of the lot in the future. . . . /' TO: MEMORANDUM Mayor and City co~G " 'l Ann Pung- Terwedo FROM: RE: Establishment of parking lot at Pine and Third into Downtown Stillwater Parking Program .. Background Now that the public parking lot is completed at the comer of Pine and Third Streets, it is time to incorporate the lot into the Qowntown Stillwater Parking Prog!:.am. The Downtown Parking Commission met in July and made the following recommendations: I. Name the lot: Riverview lot. 2. Establish parking time limits: -Permit parking from 8 a.m. to 6 p.m. Monday through Friday. -Free public parking evenings and weekends. 3. Require users of lot (primarily Cub employees) to purchase parking permits as with other lots Downtown. Since the parking lot will be put into the downtown parking program and require parking permits, it will cost parking permit users $5 per month or $60 per year. Maintenance in Lieu of Fee Concept Cub has indicated a willingness to plow and maintain the lot since they need these services for their own property across the street in lieu of payment of a portion of the permit fee. It is estimated that the cost to plow the lot in the winter is $3,600. Staff has not yet determined specifically what the costs will be to maintain the lot in the summer. These in-kind services would benefit the City due to the existing work load on the public works department. Also, the lot would be plowed in a timely manner in the winter. With City Council approval of this concept, staff will continue to work with Cub to establish maintenance cost credit for the lot which will then be subtracted from the annual parking fee. Staff Recommendation Pass resolution to include the lot at Pine and Third Street into the parking program and name the lot "Riverview Lot". Direct staff to order parking signage and to continue to work with Cub to establish a maintenance program and subsequent parking fee. . RESOLUTION NO. A RESOLUTION DESIGNATING THE PUBLIC PARKING LOT AT THE NORTHWEST CORNER OF PINE AND THIRD STREETS A PERMIT PARKING LOT AND DESIGNATING THE LOT TO BE NAMED RIVERVIEW LOT. \Vhereas, the City Council of the City of Stillwater adopted Ordinance No.721 on March 20, 1990, entitled "Time Limit Parking Zones", Subd. 51.0 I of the Stillwater City Code and 51.02 entitled "Parking Regulations"; and Whereas, the downtown parking commission has met from time to time to study the parking areas, time limits and the permit parking areas in downtown Stillwater; and \Vhereas, the downtown parking commission has prepared the Stillwater Central Business District Parking Zone Regulations, "Exhibit A"; and \Vhereas, a parking lot has been constructed on the northwest comer of Pine and Third Streets for the purposes of public parking. Now, Therefore, be it resolved by the City Council ofthe City of Stillwater that the Stillwater Central Business District Parking Zoning Regulations "Exhibit A" include No. 50 which shall hereafter read as follows: 50. Riverview Lot - Northwest comer of Pine and Third Streets- a. Permit park only from 8 a.m. to 6 p.m., Monday through Friday (whole lot). b. Public parking evenings and weekends unrestricted. Adopted this _th day of ,1994. Mayor Attest: city clerk ,"" ') . . . TO 94390456 PAGE.001/006 OCT 28 '94 12:09 FROM CUB CORP ADMIN ~~. fi' ~ ~. Memorand~ VIA F ACSIMILE-439-0456 -. To: From: Date: Subject: Steve Russell, City of Stillwater Ann Pung-Terwedo, City of Stillwater Tom ThuesoIJ...rr" October 28, 1994 RIVER VIEW PARKING LOT .As you know, we have been discussing a parking lot plowing and lanclseape . maintenance agreement for the River View Parking Lot. It appears that we will be able to agree on the terms and conditions of this plan, but I want to also address one other issue, . which pertains to the long-range future of the River View lot. In addition to maintaining the lot, we would like to consider the issue of ownership on a long-range basis. We would like to work out a mutually agreeable plan which enables the City to sell the lot to Cub at 5, 10, or 15 years in the future. This could be done by establishing a predetermined price, or by selecting two or more appraisers at some point in the future, to establish a selling price. In no event would the City be required to recognize a 1088 on this future sale. There are at least two major advantages to considering a future sale: Cub would be able to guarantee that the lot will always be used for parking, and would provide this binding assurance to the City. The property would go on the tax rolls, generating additional new tax revenues for the City. Since we are working on the parking issues at this time, I would like to suggest that we work out a "future purchase" option which would be presented to the council for their input and approval. . 00UTl' 1) 2) Please let me know how you would like to proceed. UC I C::::l:l ':14 1 Co: 1\::) rKUI'1 LUl:l LUK, Hurlll'! I V .;::J'"'t\oJ-'f-l"""t...."_1 Pr.pol.1 Proposal No. Sheet No. Date \0 ILl \ q~ .' Propo..l SUbmitted To: Work To Be Performed At: Namel('f$\\~- c.to c..u.h ~ - Stre$tA2-\ S ~(d ~~ Giry ~\ \\D<1:lr Name__ .. Street City StateJ!J ~ Zip Phone State Zip Phone We hereby propose to furnish all the materials and pertorm all the labor. necessary for the completion of: ~\J\t~ ~ ~. (Y(,N\O~d, O,S M-tivwi In::mu Qlli).t~ed. \lXJV11 ~. eMmtrftutJbtlb\ ~~~~ l1:.ilotUlr \:K1s (1~ :i\S~~. I . ~~ . . ~ ..~ . ~-v-r;zL All material is guar tQ~ to be as specified, and the above work to be pertormed in acoorda1'loe with the drawit'\gs and spEICificaoons submitted for above work and completed in a sub$tantial workmanlike manner for the sum of: Oollars ($ 4.~.S 1 ). with paym~nts to b<> made as follows: fY\0~ . ~Ll~q ,ioU.. ..((;( ~~ fl'ld\\'$ Any a;eration or deviation from abo~~ specifications - i~...o~ing extra costs, -Will be executed only upon written orders, and win become an extra charge over and above the estimate. All agreements contingent upon strikes. accidents or delays beyond our c?nt~?1. ONner to carry fire, tornado and otner necessarx i~6.uran~ ~\I~boye.w~... ~lKmen's Compensation and Public liability Insurance on above work to be taken out by fY\J.~~ ti1.~ ~ . Respectfully submitted (J oj me. L'xl W\O. }[ a) perJJ\<.)j(U\I\()j(l\ MdCN Sex\! \t~~ Not9'~ This proposal may be withdrawn by us if not accepted within days. --....-.. ACCEPTANCE OFPRO'OSAl The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outli(led above. .....~.__,...'""'.,.~_N'.,..... .............,..,........_..,.....,.,.............,.......,..,."_.^.M~..'.......NN.Y"_...,N~_N_~'..-~_._.~_.,... Accepted Signature Dme S~n~u~ OCT 28 '94 12:10 FROM CUB CORP ADMIN TO 94390456 PAGE.003/006 Pr.posal Proposal No. Sheet No. '351 Griffin Avenue · Mahtomedi, MN 55115 . Phone: (612) 426-7656 . Date \ () IL\ J '\4 Propo$8l SUbmitted To: Work To Be Performed At: Cnnn lL ~o tub~ .. Name Name Str~t 42\ S 3rd &\(~tt Street City ~-\1 t\ WQ:1if City ~tatel.!11LZlp Phone State 4> Phone We hereby propose to furnish all the materials. and perform all the labor necessary ior the completion of: ~\J\r~s to t1 ~\ded ~ OU:H1nvcL in '-1tJ\9J ~(~ d1:kllD. A Q}l lot \ n ~h ill "\\ 1 :'. ~\(l \f\tl ". . \i. ~~ <;S(ll(l)- SO.lWJ. Y\~ () ~cl.. ~'\(Ullj ~'3 <t SI'IQU) oph QV\(l1. oJ,- ~ tl:> . I All material is guaranteed to be as specified, and the above work to be pertormed in aooordance with the drawings and specifications submitted for above. work and completed in a substantial workmanlike manner for the sum of: 'l~e ptr ~ncu.)f01l w:dt~ ~~n+" \(\tntS. Dollars ($ t~jlJ (Xl' ~(\t~ C\i(.'( .tA~nt \VlU1~ ~ith payments to be ma~e as follows: rf\0~ Any alteration or deviation from above specifications invclving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon stril<es, accidents or delays beyond our c?'"'t~~1. Owner to carry fire. lornado and other nec~~ ins~rance upon above work~ '1olkmen's Compensation and Public Liability Insurance on above work to be taken out by Ul.lUt~~ ~ ('(\U.wt'f,Q J . Respectfully submitted ~1t ffiLlJC\.r{\,Q.Y().) Per J1lcN('\..W\(\.J{ ci) Clli3 OC()( Strv i (j S ). Note-- This proposal may be withdrawn by uS if not accepted within 1'4 days. ACCEPTANCE OF PRO'OSAL he above prices. specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the 11< as specified. Payment will b~ made as outlined above. ~L~'.__'_' OJ>H,....___._..........._....._~.,J.I_._.""'.~fA---,.,,,-~~YV' .. Wo'__'J',<IY'I1YYtIY<Y\__,,~,_ . Accepted Date Signatur.e ~Signature OCT 28 '94 12: 12 FROM CUB CORP ADMIN TO 94390456 PAGE.006/006 " -"" SEASONAL SNOW MAINTENANCE SERVICES . SNOW PLOWING All snow fall amounts are based on contracted property and will include the following activities. . An "open-up" plowing of drives and parking areas dming continuing snowfalls exceeding two inches is to be completed prior to 7:00 a.m. and 5:00 p.m. . A thorough "cleanup" of drives and parking areas is to be completed within 12 hours after the .. cessation of snowfalls of eight inches or less. For snow falls of eight to 12 inches, the cleanup of drives and parking areas is to be completed within 18 hours, in heavy snow oonditions, reasonable extensions will be granted. . A t1clean upll will be completed when snowfalls are less than two inches but because of strong winds drifting occurred. . A "touch up" of streets. drives and parking areas is to be completed routinely during periods of no snowfalL . Mailbox areas will be kept clear of snow buildup to allow regular mail delivery. . During seasons of excessive snowfalls when removal or push back is necessary, services will be provided for an on-call basis and is not part of the contract fees. . Any damages caused by snow removal equipment are the full responsibility of McNamara's Outdoor Services. Normal wear from piled snow is not considered damage. . SNOW SHOVELING (OPTIONAL) . Shoveling of sidewalks is to be completed within 12 hours after the cessation of snowfalls exceeding two inches or 18 hours after the cessation of snowfalls over eight inches. In cases of heavy snow conditions, reasonable extensions will be granted. .. Fire hydrants and mailbox areas will be cleared for easy access. . During blizzard conditions or any time winds exceed 15 mph and/or temperatures are below -15 degrees, the time for shoveling services will be extended. SANDING (OPTIONAL) . Sanding of the main entry areas, drives and parking areas are to be completed. as required to maintain the" areas in a safe winter condition. . Sand barrels or stock pile of sand to be requested by the property supervisor and materials will be billed as used. . TO 94390456 r' H \:1::. .,::1 .:: l<. / '::1 '::0 ~ .. OCT 28 '94 12: 11 FROM CUB CORP ADMIN ,," . . . MCNAMARA'S OUTDOOR SERVICES GROUND MAINTENANCE DETAIL SPRING CLEANUP Spring cleanup will be completed by May 15 or as soon as weather and ground conditions permit. .... . Complete grounds cleanup of turf and shrub areas, as needed . Hand rake and/or blow around buildings and obstacles as required .. Hand rake and/or blow to remove leaves and debris from shrub beds, tree wells, etc. . Remove all foreign materials, paper, cans, etc. from wild areas . All debris, leaves and grass to be removed from the complex MOWrNG Mowing of turf area to be completed on a.weekly schedule (considering weather conditions) to maintain a well-groomed appearance. Mowing day to be adhered to and will include the following activities. . Cutting height of 2.5 to 4 inches to be adjusted according to ground moisture . Care will be taken to deflect grass away from buildings, air conditioners, pools, etc. . Areas subject to scalping will be mowed with small machines . Removal and disposal of small branches from grounds Collection and removal of grass is not included in this agreement. TRIMMING Trimming around building, fences, trees, shrubs and other obstructions will be completed on a weekly basis to. maintain a well-groomed appearance. All trimming will be completed the same day as the mowing. EDGING. BLOWING. SWEEPING: . Walks, patios, drives and hard surface areas to be power blown or swept after mowing as required to remOVe clippings . Walks and curbs to be edged (slice method) twice per growing season (approximately June 30 and August 15) OCT 28 '94 12: 12 FROM CUB CORP ADMIN TO 94390456 PAGE.005/006 . ~ SHRUB AND TREE TRIMMING. . . Trimming of treeS of a height less than 12 feet to be completed once annually to eliminate dead wood, suckering and reduce hazard . Trees over and/or near walk areas to be monitored and triInmed to provide adequate clearance . Shrubs and bushes to be trimmed annually to maintain a well-groomed appearance . Sluubs and bushes to be inspected for insects, fimgus and general health; contractor will advise as to appropriate conditions . . Topping and major trimming and removal of trees not included in this agreement. FERTILIZATION Fertilizer will be of dry granular type applied dry with a cyclone style spreader and will include 100 percent of the turf area. (Fertilizer analysis may vary depending on turf needs.) . One fertilizer application to be applied in spring; 28-3-10, with iron and minerals, 1 IbJ 1 000 sq. ft. . One fertilizer application to be applied mid sununer; 28-3-10, 1 IbJlOOO sq. ft. . One fertilizer application to be applied late fall; 28-3-10, Ilb.llOOO sq. ft. . Fertilizer program will be tailored to your lawn's particular needs. . WEED CONTROL Lawn herbicides will be applied in liquid form with a water form sprayer and will include 100 percent of the turf area. . Crabgrass control to include a pre-emergent applied before ground temperature reaches 55 degrees and before May 15, weather pennitting . Broadleaf weed control applied once before June 15 . Broadleaf weed control applied once before September 15 . Manual or chemical weed control in common shrub beds, rock areas and asphalt areas FALL CLEANiJP Fall cleanup will be completed at the end of the mowing season, prior to the first snowfall, weather conditions permitting. . Complete grounds cleanup of turf and shrub areas . Hand rake and/or blow leaves and debris from around buildings and obstacles as required . Hand rake and/or blow to remove leaves and debris from shrub beds, tree wells and common areas . Last mowing in fall to be cut at 2.5 inches . Leaves to be collected by vacuum mowing or power sweeping . All debris. leaves, etc. will be removed from the grounds . COURAGE c E N T E. R 'OCT 1 J foq4 . October 14, 1994 (V Mr. David T. Magnuson Magnuson & Thole Law Office Grand Garage & Gallery Suite 260 P.O. Box 438 324 South Main Street Stillwater, MN 55082 3915 Golden Valley Road Golden Valley, MN 55422 (612) 588.0811 Fax (612) 520-0577 TTY (612) 520-0245 Dear :Mr. Magnuson: The Courage Center Board of Directors has agreed to accept the proposal recommended in your letter to Peter Polga on October 13, 1993. The recommendation as stated in the letter is as follows: . The staff would propose to recommend to the City Council that, in return for a conveyance of the needed right-ofway for the Orleans Street improvement, the City forgive the assessments against Courage Center for Local Improvement #293 in the proposed amount of $10,561.25, and further agree to eliminate any assessments that would normally be due for the next Improvement of Orleans Street, which are estimated to be $8,500. In addition, the City would agree to move a tree which is located on the right-of-way. Please contact either Peter Polga (489-8283) or myself (520-0242) to inform us of your recommended process to complete this transaction. Cordially, . . ~~ D 'dhill. aVl A. P lpS Executive Director DAP/klb Courage Center is a nonprOfit organization that provides rehabilitalion. .. enl, independent living, educational DcV npower people disabilities and mpainnenls to achieve their fu potential. ~~~=~~der iJ)~ :11 I"II!I"~-~: .";'1'''' MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCQNSIN THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREEI' SUITE 1260 P.O. BOX 438 STILLWATElt, MN 55082 TELEPHONE: (612) 439-9464 TELECOPIER, (612) 439-5641 LEGAL ASSISTANTS DAVID T. MAGNUSON MATTIlEW A. STAEHLING October 18, 1994 MELODIE ARVOLD SHFLLEY SUNDBERG Nile Kriesel City Coordinator 216 North Fourth Street Stillwater, MN 55082 Re: Courage Center Right-of-Way Dear Mr. Kriesel: I enclose a letter from David Phillips, Executive Director of Courage Center, indicating that Courage Center has accepted the proposal made last fall for both the settlement of the Courage Center assessment appeal and the acquisition of land needed for the extension of Orleans and Curve Crest Boulevards. If this is approved by the Council, we will need a resolution abating the assessments for Local Improvement #293 and also eliminating the assessments for the Courage Center parcel that would normally be due on the current project involving the extension of Orleans. If this is agreeable to the Council I will prepare the necessary instruments of conveyance to secure the right-of-way. Since we have a right of entry for the project, this is not an emergency; however, it would be helpful to get it taken care of as soon as we can. Call me with any questions. Yours very truly, ~~ DTM/wss Enc. cc: Barry Peters-SEH QClli .. . . . . . . f) t. ~. MEMORANDUM TO: Mayor and City Council FR: Planning Commission DA: October 28, 1994 RE: CONDITION OF CITY RAVINES The Stillwater Planning Commission recently reviewed a request to fill a portion of a ravine. At the meeting, concerns expressed by the applicant and surrounding neighbors is the condition of the ravine and where a storm sewer line outlet is located a responsibility of the city and should the city be inventorying the condition of ravines and establishing a policy regarding their care and management. The Planning Commission continued indefinitely the applicants request to fill the ravine and directed staff to prepare a memo requesting that the council seriously consider the ravine issue and staff review the condition of all ravines in Stillwater and prepare a Comprehensive Ravine Management Program. ~ . . . , LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 94-275 A T & T American Flagpole & Flag Co American Heart Association Anoka-Hennepin Technical College Bell, Timothy Bryan Rock Burlington Northern Railroad CATCO Chemsearch Courier DARE America Deblon, Diane Desch, Mark & Gloria Ecolab Fire-Guard Sprinkler Service Firstar Bank of Stillwater Food-n-Fuel Fred's Tire Glaser, Paul Gov't Accounting Standards Harrison, Sharon Junker Sanitation Lind, Leslie & Gladys Litho Technical Services Mac Queen McGarry-Kearney MN Cellular One MN U C Fund Ness, George P C Taylor Parker, Scott Quality Flow Sys~ems Rose Floral Sampson, Hank S hort- Elliot-Hen drickson Springsted Inc Stevenson, James T A Schifsky Tower Asphalt United Building Center Valley Trophy Washington Co Human Resources Long Distance Flags/Poles Man uals Trainin g- Fire Housing/Meals-Fire Chiefs Conf Agricultural Lime Reimbursement of Delinquent Taxes Repair Parts Hand Soap Newsletter Duffle Bag Health Insurance Lease/Maintenance Pest Elimination Services Recharge Fire Extinguishers Refund-LI 284 Gasoline Balance Tires Boiler Engineer Board Subscription Mileage Garbage Bags Sold Land Purchase Letterhead Repair Parts Insurance-Volunteer Fire Fighters Mobile Phone Unemployment Housing/Meals- Fire Chiefs Conf Install Computer Tape Backup Milegae/Meals Install Alarm System-Market Lift Flowers-Collins American Wind Symphony Expenses Eng Svcs-Habitat for Humanity Registration-Russell Meals/Housing/Parking Asphalt Pay #4-LI 301 Plastic Coffee Mugs Training-Zepper MANUAL CHECKS Blue Cross/Blue Shield of MN Junker Sanitation MN Department of Revenue MN State Treasurer Stillwater, City of Health/Hospital Insurance October Payment Sales/Use Tax Quarterly Building Permit Surchar Replenish Petty Cah 60.87 2,928.75 67.50 360.00 317.37 562.88 11,742.33 212.18 229.29" 1,128.00 22.12 334.31 742.30 218.33 13.95 1,255.95 20.39 16.07 200.00 115.00 10.00 431.25 927.00 394.05 170.40 290.00 158.03 131.91 310.06 322.50 173.71 1,542.75 35.95 210.35 1,075.58 95.00 350.30 202.55 540,188.52 28.74 390.30 60.00 5,545.27 88,000.00 13,280.00 3,538.00 89.70 , ... . . . U S Postmaster Washington County Recorder ADDENDUM TO BILLS Equipment Supply George Siegfried Construction Kriesel, Nile Magnuson, David MN Department of Public Safety Northern States Power Northern Water Works Tower Asphalt U S West Vern's GTC Volk Sewer and Water Yocum Oil Zepper, Allen Postage-Newsletter/Meter /Permit Recording Fees Maintenance Agreement Siren Removal 1994 Health Insurance Refund Legal Services Trainin g- Bjor kman Street Lighting/Gas/Electric Televising-Myrtle St Sewer Payment #6-Jr High Parking Lot Telephone Trailier Hitch Receiver Payment #2-LI 306 Diesel 1994 Health Insurance Refund TOT AL: Adopted by the City Council this 1st day of November, 1994. APPROVED FOR PAYMENT 2,458.18 44.00 1,305.00 807.50 156.96 7,396.66 200.00. 15,015.05 1,434.42 116,798.85 466.79 64.68 40,924.55 67.13 156.96 865,796.24 ------------- -------------- ..120 ,../ ...'2.g~~ , ' 'linncsota Lawful Gambling Applidltion for Authorization for .~, Exemption from Lawful Gambling License FEE INIT~_.. CHK .\. , DATE, '\ \ , , Fill in tfIs uns!lad9d portions of this application for 6Xsmption and S901d it in.t l(llISt 4S d.y. bsfoffl your gambling activity for procsssing, eand Address of Organization . ....' " - I ".___ ..4,-'"'1""" - -.~-~i. nlzallon Name nurch of St. Michael :roel 218 E. Willard St. City Stillwater CUlTenl~evlous license num~r . ' ' CUlTenVprevlous exe/TllI nurrber State Z" code MN 55082 County .1;;:r,111nr,ton Da)1ime Phone Nurrber (l~l:) !,3S1-!.964 'lief Executive OUicer Daytime Phone Nurrber Michael C, Skluzacek ~12)~3~-~h00 Type of Non-profit Organization Treasurer Quentin Heimerman Check the box below which indicates your type of organization n Fratemal jCheck the box that indicates your pro<,f of nonprofit status and attach a copy of the proof to the application. [BJ IRSdasignation \"1;~ ?il~ "it:l your office o CerJlication 01 good s:anding from the Minnesota Secratary 01 State's office I 0 Mfilia:6 QI pa:aOl! nonp:-of.t o..gani:u:ion (charter) n Veterans ~ Religious o Other non.proftr ~ .~ . Jambling Site _';qle ol.sr.!! w!};lle aClivity ....;:1 la~e place ransn center Z" code 55082 1 . 'e€t 218 E. Will a rd ~~ -.. : . S t i h~~-t~T;wnshiP Stale !.IN County .Washington ,,leis) 01 a.~livity (lor raNles'1"dic.ale lhe dale oflhe dra....ing) . November 12, 1994 (11:00 A. M. to 3:00 P. M. Types of Games:.E~;;'nJE~'J{l1c1l, Report Game{s) , .', '....: Cosfof Prizes "'::.':," : Net Prorit 3J MarXel, Value of Prim (InCluding DonatIOns " , "',. 'and Cash):".:":':' . o :Jaddlewheels 0 Ii boards 0 :lull-tabs 0 declare all information submitted to the 'Jambling Control Board is true, accurate, :nd complete. J dedare aJlfinanciaJ informalion submitled 10 lhe Gambling Control Sf... K""" Offi"e. S;,",,,,, P or .~r::II~~~:'~S=:: ~" 'oec1l Unit of Government Acknowledgmertt lave received a copy of this application, This application wiU be reviewed by Ihe Garrbling Control Board and will become etfective 30 days from the dale of ce~t by the city or county. unless lhe local unK of govemment passes a resolution 10 specifically prohlbK the aCllvity. A copy of thaI resolution must be received , lhe Gambling Control Board wKhin 30 days of the dale filled In below. CKles 01 the first dass have 60 days in which 10 disallow lhe activity. IY or County TownshIp Township is .Y 01 county name Townshlp name 0 . ed organlz o unorganized* o unincorporated* * Attach letter ...;. Signature of person receIving applicalion ..~ '.. Dale Received ";" lis ill be made available 1 alternative format (i.e. large rint, braille) upon request. Mail with $25 permit fee and copy of proof of nonprofit status to: Gambling Control Board 1711 W. County Rd. B. Ste. 300 S. Roseville, MN 55113 White. Original Yellow - Board returns to Organization to complete shaded areas ~ . . . RESOLUTION NO. 94-276 APPROVING PART-TIME EMPLOYMENT OF SHARON BAKER AS RECORDING SECRETARY BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the part-time employment of Sharon Baker as recording secretary, from and after October 17, 1994, is hereby approved; and that as compensation for services, the said Sharon Baker shall receive the sum of $10 per hour. Adopted by Council this 1 st day of November, 1994. Charles M. Hooley, Mayor ATTEST: Modi Weldon, City Clerk RESOLUTION NO. 94-277 APPROVING PROMOTION OF JOHN CONATI TO ASSISTANT FIRE CHIEF BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of John Conati to the rank of Assistant Fire Chief, from and after November I, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said John Conati shall recieve the sum of $9.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk .. . . . . . RESOLUTION NO. 94-278 APPROVING PROMOTION OF TOM LINHOFF TO FIRE CAPTAIN BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Tom Linhoff to the rank of Captain, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Tom Linhoff shall receive the sum of $8.50 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk RESOLUTION NO. 94-279 APPROVING PROMOTION OF JEFF CUTLER TO FIRE LIEUTENANT BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Jeff Cutler to the rank of Lieutenant, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Jeff Cutler shall receive the sum of $8.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk . . . . . . RESOLUTION NO. 94-280 . APPROVING PROMOTION OF TOM CROTTY TO FIREFIGHTER ENGINEER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Tom Crotty to the rank of Firefighter Engineer, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Tom Crotty shall receive the sum of $8.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk RESOLUTION NO. 94-281 APPROVING PROMOTION OF CHRIS ZEULI TO FIREFIGHTER ENGINEER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Chris Zeuli to the rank of Firefighter Engineer, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Chris Zeuli shall receive the sum of $8.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk . . . . . . RESOLUTION NO. 94-282 APPROVING PROMOTION OF JOE BUCKLEY TO FIREFIGHTER ENGINEER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Joe Buckley to the rank of Firefighter Engineer, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Joe Buckley shall receive the sum of $8.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk RESOLUTION NO. 94-283 APPROVING PROMOTION OF KEITH HULBERT TO FIREFIGHTER ENGINEER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Keith Hulbert to the rank of Firefighter Engineer, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Keith Hulbert shall receive the sum of $8.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk . . . . . . RESOLUTION NO. 94-284 APPROVING PROMOTION OF DON RIGNEY TO FIREFIGHTER ENGINEER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Don Rigney to the rank of Firefighter Engineer, from and after November 1, 1994, for a probationary period of one (1) year, is hereby approved; and as compensation the said Don Rigney shall receive the sum of $8.00 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk RESOLUTION NO. 94-285 APPROVING PART-TIME EMPLOYMENT OF MIKE HALL AS FIREFIGHTER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the part- time employment of Mike Hall as firefighter, from and after November 1, 1994, for a probationary period of one year, is hereby approved; and that as compensation for services the said Mike Hall shall receive the sum of $7.50 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk . . . . . . RESOLUTION NO. 94-286 APPROVING PART-TIME EMPLOYMENT OF STEVE ZOLLER AS FIREFIGHTER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the part- time employment of Steve Zoller as firefighter, from and after November 1, 1994, for a probationary period of one year, is hereby approved; and that as compensation for services the said Steve Zoller shall receive the sum of $7.50 per hour. Adopted by the Council this 1st day of November, 1994. Charles M. Hooley, Mayor Attest: Modi Weldon, City Clerk . OakGlen REALTY,. INC. Stillwater, Minnesota 1931 S. Greeley Street, Stillwater, Minnesota 55082 · (612) 439-1041 . . October 27, 1994 . . Councilman Rich Cummings 1060 Amundson Drive Stillwater, MN 55082 Dear Rich, This letter is a request of the City Council that you consider passing an ordinance regulating the post lights and lighting in the Oak Glen Development. The covenants call for a 70 watt high pressure sodium fixture to be controlled by a photo electric cell or a sun switch so that they go on at dark and off in daylight. The light serves as street lighting in Oak Glen and are very valuable from a safety and security factor. People tell me they feel safe walking in Oak Glen at night. Unfortunately, there are always those who choose not to abide by the covenants and fall into one or more of the following: 1) Do not have a post light as per covenants(a cppy of covenants and specifications are enclosed) 2) Wrong size white acrylic sphere globe(should be 18-20 inches) 3) Wrong fixture-Party has incandescent fixture rather than high pressure sodium 4) Cut power to the lamp so they do not operate at night We request that you consider an ordinance, which is in the best interest of the city, calling for conformance to the covenants, homeowner main- tenance and power to the fixture at all times. The lighting plan in Oak Glen maintains high real estate values and safety and security for the residents. We ask that you consider, in the ordinance, some penalty for non-compliance in an amount to warrant conforming to the ordinance. As a home changes hands we notice more and more of the new residents ignore the covenants and turn off the lights or don't maintain them. I can see this as a continuing problem which will accelerate with the age of the develop- ment unless an ordinance is passed.I would like to point out that this street lighting plan was installed at no cost to the city for installation, maintenace or electric power. We would be most pleased to assist you in any way we can bring about the desired results and keep Oak Glen as the desired residential community that it now is. Thank You. 11',r"l1~ 11"1,,1""11"" , , . JACK HOOLEY 1219 WEST WILLARD STREET . STILLWATER, MINNESOTA \,,/ ~ ~ry ~~ ~O'~'-x G~ --k \J M~G ~~c:J. ", u-.>~-L ~~k/Jq )9 cry: .oJ . \ .~ crv+- ~~JJ ,(\ CL'~ ~ ~~ J,~ ~~~C -%~ztv~JJJ -*-L. -0 (. . --.4--. '..Q..Ii /""., .....-}y\. . .' -J uu. c~~--t..,~ ()-t...1.. q; ....... v '- '-'--' .. , L OV '-...cv-.I . / rd:-~ ~.~~~~ -~~'~ ~ ~ ~)-:t~ ~~~~~~~~~ ~--Jl "-/~VLa...;t, or~ \y\,.. ~ 0JfJ) il, +---M ~.~ i ~ ~ ~ /"'-0 ~<-'-' ~ A./T ~ ~~~~~~O~, ~ ~~....~ ~ J~~ -L<.~ ~.~~~ ~~ ()'V~ _,\Jl~x:- ~ -'~~/V~~'J~~ />~i ~r ~ · lAr'l1-. "\ · <-><-e.q~ ~.J . J .. . . . BOOTH~I OOKslfII ."..... ~;"..l..~.. ..... J..... !oJ'lo"j ...l.. ~..... ... ... ...~;l", ....... J:-' ... 44 Lion Street Hay-on- Wye Hereford HR3 5AA Tel: (0497) 820322 Fax: (0497)821150 Ref: RB/JP 5th October, 1994 Mr. C. Hooley, 920 South Greeley Street, Stillwater, Minnesota 55082, U.S.A. Dear Mr. Hooley, Hope and myself enormously enjoyed our visit to Stillwater and, if we are lucky, hope to repeat it in November. Please find enclosed, brochures of book towns. villages of books are, I believe, going to prosper if they adjust to an international world (which will buy the glut of U.S. secondhand books) and realise that domestic tourism is saturated. The only reason for the existence of France, for example, is to contribute to the prosperity of Stillwater. pursuing this cause, I am intending to bring a display on the Twin cities of Welsh Language books and going to start a Linguistics Minorities Protection Programme. America, of course, has led to a devastating destruction of non-English speaking elements. As 4 of the 6 book towns in Europe are French speaking, I am very anxious to promote to them the vanished French elements of Stillwater. There are many ideas in discussion at the moment, but I feel that the future of a small town is going to relate to its ability to adjust to the international world. There is enormous interest in stillwater becoming a book town, both in the French senate - where the Senator is married to the Mayor of Montolieu, and the EEC Commission, which is only 30 miles from Redu, and would be enormously flattered if you could visit if you are ever in the area. The Mayor of Hay is very enthusiastic about twinning with Stillwater. Is there any hope of your visiting us before your term of office expires? The Stillwater pin you gave me has been much admired. Yours, /-/) Richard Also at: Hay Castle, Hay-on-Wye, Hereford HR3 5DL Directors: H.E. Booth, R.G.W. Booth Tel: (0497) 820238 Reg. No. 1859483 .,., . ... '\ VILLAGES DU L J V R E " 100. S 1.:0-- ~ I"'~ Q 1110" t: I I-~'~_"'"~".L.."_."__. 1(\,-, "" -R. c :t'J""' ~ 'I'!~'.~"IL'" j ~~J,~~=-' I :r-;;__ ~..,.. \, 140'" Of I..'r hkr '" l.._:..."':: '-_.l. _, .~... ~_l.."- ~".:::'_: ,J ." 1......:...-, ;0. I=-': .". ..--..-:............1.,. If .,. S..r' :to'" II : C?" l....:;"'L _1._~-:.;_~."'--_I_"'--I..--t.I ~ ~ i I ~ ! ~ ~eo- 0 I :j .~J \~ l:~.~.." . ,:\'...;:----..;- -~ \ ". ..~~\?~:~~L!~~.::.:-' -''?- r...L '-..N' ... :. ~. ~ CO It Ie ~ ~ L " l'I D -.:." \ - '""'--' (_- I.... Pt_.~........; . \ "....~:..v ~ " 'r c ....", '.~...,I.... ~ _._..u......_. ~ -:~~ :.~:.;~.~-' .x :~:~~~~~? ~\..~', .~'.:~~.I -, o c e .:A .'- ....'. ",..., ......../ T.:r:,.-;-':- -, "~r::" r' 1 '~ I ~; I :j ? ._..;-....~ -:-:-:-.,.,~i "ttr .. .... u,... o c E :;:.'~ ~,. "" ", ....~'..' Il:~:ao ......:-;- '-_i' ....... Co ''''- L _. ....... ;......._,..Ml'lJ,,~,.J....., .....::: .... '-_._~':'-- . --.. . ~-_.._- .. ._, . .- --. -. '.' . - --.-. ? 'I~ 20' VILLAGES-OF-BOOKS TODAY 0 op~ . p~ ~t-~ EUROPE: . HAY-ON-WYE (Wales, U.K.) . SAINT PIERRE DE CLAGES . REDU (Belgian Ardennes) . BREDEVOORT(Gelderland, NL) . MONTOLIEU (Aude, France) . MOLSBERG(Limburg, R.F.A.) . BECHEREL,(Britanny, France) ASIA: . KEMBUCHI (Hokaido,Japan) . PULAU LANGKAWI(Kheda,Malaisia) · MIYAGAWA(GIFU, Japan) ~ CHOWA (Fuku Shia,Japan) U.S.Q. . .$.'r'IL.L.WAT&:R (MINNESDTA) J . . .:. . tlOOKS fiil Hay.on-Wye . Hereford HR3 5AA . . ---.. -..-...-- Tel; (0497) 820322 Fax: (0497) 82J 150 Refz RB/JP 20th September, 1994 Kr. T. Loome, Loome Antiquarian Booksellers, Old Swedish Covenant Church, 320 North Fourth Street, Stillwater, Minnesota 55082, U.S.A. Dear Tom, I attach a copy of a letter which I shall be sending to Mr. Hooley, if you agre8. We hope to return to Amerioa in November. A delegation from St. Pierre de al_ges, Switzerland, are coming to Hay on 30th/31st October. I am constantly going to emphasize the international economy, and have begun to make feelers for Mr. Hooley to visit Europe. The Mayor of Hay, Mr.. Fiona Howard, would like to consider twinning with stillwater, Minnesota. I am rather tr~lous about the proposal, but would be qlad to know what you think. Yours, c).~. ff> Richard Also at: Hay Cutle, Hay-on-Wye, Hereford HR3 SOL nln~tors: H.E. Booth, It.G.W. Booth Tel: (04!n) 8~01J8 Roa. No. 1859483 . .. ",- (!...., . ~ . CI:'~. / iW,i i.' ;;1...1;' '."(' ).w;;, . . ' '. '.!.. ., . ~_... -, . ....1.....;.1. I , " . \ ITie~~:J '\. . . . CITY OF STILLWATER NOTICE OF PUBLIC ACCURACY TEST L"'JI The City of Stillwater will test electronic voting machines to be used for the vote tabulation in the General Election to be held November 8, 1994. The tests will be held on: Wednesday, November 2, 1994, at 2:00 p.m. The tests will be conducted at: Stillwater City Hall, Council Chambers 216 No. Fourth Street, Stillwater, MN. The public is invited to attend. Publish: October 31, 1994 . 10/21/94 . 11:20 CITY OF OAK PARK HEIGHTS~ 6124390456 Gl01 NO. 753 AGENDA J:\" CITY OF OAK PARK HEIGHTS MONDAY, OCTOBER 24, 1994 -- 6:00 P.M. 6:00 P.M. AGENDA I. Noise Barrier Workshop .. I. Call to Order 7:00 P.M. AGENDA II. Visitors Departmental Reports Schaaf - Utilities Kern - Streets a. Refuse Bags b. Parking LOL Lights Building Official O'Neal - Police Seggelke - Parks Doerr - Administration Cable Update Consolidation Update Water Management Update IV. Public Hearings Tara - Liquor License Transfer 58th Street Construction - Continued III. . V. Old Business Storm Sewer Charges Peacan Sewer Approve Street Sweeping Payment Construction Information VI. Review Minutes - October 11, 1994 VII. . New Business County Waste Service Charge Agreement Resolution ~ Metropolitan Waste Agreement $$ For Cable Candidate's Forum (10/26) Date - Canvas Elections (11/9 or 11/10) National Mayor's Convention Culligan Board of Government Innovation Grant Don Fixmer Request for Payment Toddler Equipment - Parks City B1Jc:.e Plan i9ver) ~r ..-,~' 10818.. I, I,..,,!,,~~,.,"''''I 10/21/94 ~ , , . ,;.,r\ ".'t! . ~-.. . ',r,-;' . . . .\ J " . ~ VIII. 11:21 CITY OF OAK PARK HEIGHTS ~ 6124390456 Correspondence Presented Metropolitan Council x 2 Legislative Auditor City Attorney MN Department of Transportation MN Department of Trade MN Soil & Water Family Violence Network Cable Commission Firstar Trust Association of Metro Municipalities Parliamentary Procedures MN Department of Transportation Washington County Board of Commissioners Bob Voto NO. 753 Gl02 .'1 . . . . . '. I. I . 10/27/94 10:24 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 772 Gl01 CITY OF OAK PARK HEIGHTS I:'~I MINUTES OF MEETING HELD MONDAY, OCTOBER 24, 1994 Noise barrier workshop was held pr~or to regular meeting. Call to order at 7:l0 p.m. by Mayor O'Neal. Kern, Seggelke, Doerr, Vierling, Anderlik, Benson, Butler and wilson. Present: Richards, Schaaf, Swanson, Jane Harper, proj ect Manager, discussed the Washington County Comprehensive Planning Process. Schaaf, seconded by Kern, moved to grant Jack Krongard final PUD on Phase I - Valley View Estates project as suggested by City Planner, Engineer and Attorney and review of final calculated figures. 5 aye votes. Carried. Seggelke, seconded by Kern, moved to d~rect and authorize City Engineer to prepare design and profiles at developer's expense on above project. All streets to be privately owned and inspected by City Engineer. 5 aye votes. Carried. Kern, seconded by Seggelke, moved to authorize City Attorney to prepare development agreement including provisions of Planner, Engineer and Attorney. 5 aye votes. Carried. Kern, seconded by Doerr, moved to approve arch lite on the corner of 57th Street and O'Brien Avenue after neighbors comments have been received. Also, add one light in Southwest corner of the parking lot in front of city hall. Aye votes cast by 0' Neal, Doerr, Kern and Schaaf. Abstain by seggelke. Carried. Park Commission will meet at 6:30 at City Hall, Monday November 21, 1994. . Janet Robert discussed the city bike plan and the grant available. Also toddler equipment for the parks. Schaaf, seconded by Seggelke, moved to hire Michael Robertson as new City Administrator. Aye votes cast by Schaaf, Seggelke, Doerr and Kern. O'Neal opposed. Carried. O'Neal moved to amend her vote to an aye vote on the above motion. Seconded by Schaaf. Unanimous 5 aye votes cast. Carried. Doerr, seconded by Schaaf, moved to authorize Jim Brimeyer to enter into negotiations with Michael Robertson for the position of City Administrator. 5 aye votes. Carried. Post-it" Fax No\e 7671 1 O~te JO ..;n, q'; E~s" ..3 =1... ..-..' r -. 10/27/94 10:25 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 772 Gl0~ , . Page two - Minutes 10/24/94 Doerr, seconded by Kern, moved to schedule a special council meeting for decisions on compensation and benefit package on above ~ ca~didate. Meeting to be held Thursday, October 27, 1994 at 5:30 p.m. 5 aye votes. Carried. Doerr, seconded by Seggelke, moved to approve payment of $78.52 to Don Fixmer to finish the camera wiring in the council chambers. 5 aye votes. Carried. Seggelke, seconded by Schaaf, moved to approve expenditure of $54.60 to cablevize candidate's forum October 26th. 5 aye votes. Carried. Schaaf, seconded by Kern, moved to approve the Memorandum of Understanding regarding the Board of Government Innovation and Cooperation Grant Contract between the City of Bayport and the City of Oak Park Heights. 5 aye votes. Carried. . Seggelke, seconded by Kern, moved to re-schedule public hearing Mor~day, November 14, 1994 at 7:30 p.m. on request for liquor license transfer for Club Tara Hideaway I Inc. 5 aye votes. Carried. . Schaaf, seconded by Doerr, moved to republish 58th Street Improvement public hearing for Monday, Febr~ary 13, 1995 at 7:30 p.m. 5 aye votes. Carried. Doerr, seconded by Seggelke, moved to approve payment of $1296.00 to St. Croix Sweeping for fall street sweeping. Aye votes cast by O'Neal, Doerr, Seggelke and Schaaf. Abstain by Kern. Carried. Kern, seconded by Schaaf, moved to approve minutes of October 11, 1994 as presented. 5 aye votes. Carried. Doerr, seconded by Schaaf, moved to continue solid waste management service charge collection agreement until November 14, 1994. 5 aye vot.es. Carried. Schaaf, seconded by Seggelke, moved to adopt Resolution #94-01-06A approving Metropolitan Waste agreement for sewer acquisition in the amount of $21,892.71, subject to City Engineer and Utility Department identifying properties. Roll call vote taken with S aye votes cast. Resolution adopted. Kern, seconded by Schaaf, moved to canvas November 8th election on November 9th at 4:00 p.m. 5 aye votes. Carried. . . . . , 10/27/94 10:25 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 772 Gl03 Page three - Minutes 10/24/94 Seggelke, seconded by Kern, moved to schedule a public hearing Monday, November 28, 1994 at 7:30 p.m. on request for rezoning and subdivision submitted by Robert Brackey. 5 aye votes. Carried. - Doerr, seconded by Kern, moved to approve request from US West to place, construct and maintain telephone utility along Valley View Estates. 5 aye votes. Carried. Doerr, seconded by Kern, moved to adjourn. 5 aye votes. Adjourned at 10:00 p.m. Respectfully submitted, c:::::;;?,..J ~~vr /I i,J,.l.....~ La Vonne Wilson ~dministrator/Treasurer 1. 9:00 2. 9:20 3. 9:20 4. 9:25 5. 9:30 7. 8. 9:40 9. 9:50 TO 10:20 10. 10:25 TO 11:55 11. 4: 00 COUNTY BOARD AGENDA OCTOBER 25, 1994, 9:00 A.M. Dennie C. Hegbef'Q Oiatrict 1 Mary Haueef' Diatrict 2/Chair I:- Wilily Abrahanwon t.. ~~~:~:t:on , /I _ Dietrict 4 . Dave Engatrom Dietrict 5 WASHINGTON COUNTY WASHINGTON COUNTY REGIONAL RAIL AUTHORITY CONVENES A. ROLL CALL B. RRA MINUTES OF AUGUST 9, 1994 C. LIGHT RAIL TRANSIT (LRT) SURVEY D. JOINT POWERS BOARD (JPB) BUDGET E. .BURLINGTON NORTHERN (BN) TRAIL WASHINGTON COUNTY BOARD OF COMMISSIONERS CONVENES ROLL CALL CONSENT CALENDAR HEALTH, ENVIRONMENT AND LAND MANAGEMENT - M. MCGLOTHLIN, DIR. CONTRACT TO REDUCE SMOKING RATES IN WASHINGTON COUNTY GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR 1995 LEGISLATIVE REPRESENTATIVE DISCUSSION FROM THE AUDIENCE V1SlTORS MA Y SHARE THEIR CONCERNS WITH 11lE COUNTY 60ARD OF COMM/SS/ONDtS ON ANY llFM NOT ON 11lE AGENDA. 11lE CHAIR MIL DIRECT 11lE COUNTY ADMINISlRATOR TO PREPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NOT TO 6E REPETTllOUS OF PREVIOUS SPEAKERS AND TO UMlT YOUR ADDRESS TO FIVE M/NUIES. COMMISSIONER REPORTS - COMMENTS - QUESTIONS T1IIS PERIOD OF 11ME SHAlL 6E USED 6Y 11lE COMMlSS/ONDtS TO REPORT TO 11lE FUlL 60ARD ON COMMlITEE ACT1V1TIES. MAKE COMMENTS ON MATlEIlS OF INTEREST AND INFORMA1l0N, OR RAISE QUf3110NS TO 11lE STAFF. THIS ACT10N IS NOT INTENDED TO RESrn.T IN ~ BOARD ACT10N DURING THIS 11ME. ANY ACT10N NECESSARY BECAUSE OF DISCllSSION MIL BE SCHEDUUD FOR A FUTURE BOARD MEEIING. BOARD CORRESPONDENCE ADJOURN BOARD WORKSHOP WITH OFFICE OF ADMINISTRATION - ROOM B BID AWARD CRITERIA FOR 1995 NEWSPAPER PUBLISHING BOARD WORKSHOP WITH HUMAN RE~OURCES DEPARTMENT - ROOM B THIRD-STEP HEARING IN THE HANSEN CLASSIFICATION GRIEVANCE COUNTY COMMISSIONERS MEETING WITH WASHINGTON COUNTY JUDGES * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Date Oct. 25 Oct. 26 Oct. 26 Oct. 27 Oct. 27 .27 MEETING NOTICES Time 7:00 p.m. 9:00 a.m. 10:30 a.m. 7:30 a.m. 8:30 a.m. Location Washington County Board Room Southern Portion of Washington Count 2099 University Ave. W - St. Paul Washington County Government Center 6989 55th St. N., Suite C - Oakdale 6989 55th st. N., Suite C - Oakdale COJlUllittee Planning Advisory Committee County Board Tour of Parks Solid Waste Mgmt. Coord. Board Community Corrections Res. Rec. Ex. (Closed) Session Evaluate proj. Dir. & Staff Resource Recovery proj. Board 9:30 a.m. If you need assisrance due ro disability or language barrier. please call 430-6003 ([DD 439-3220) AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** OCTOBER 25, 1994 "^ \ \ , . The followifig items are presented for Board approval/adoption: DEPARTMENT/AGENCY ADMINISTRATION ITEM AUDITOR-TREASURER A. APPROVAL OF THE OCTOBER 4 AND 11, 1994 BOARD MEETING MINUTES. B. APPROVAL TO ADVANCE FUNDS FROM FUND BALANCE TO CHISAGO COUNTY FOR JUDICIAL DITCH NO.1 IN AN AMOUNT NOT TO EXCEED $27,600. C. APPROVAL OF ABATEMENT APPLICATIONS FOR HOMESTEAD, PEN~TY, AND DISASTER CREDIT. CENTRAL SERVICES D. APPROVAL OF RESOLUTION TO RENEW THE OFFICE SUPPLIES CONTRACT WITH ST. PAUL BOOK AND STATIONERY COMPANY FOR THE TIME PERIOD OF OCTOBER 1, 1994 THROUGH SEPTEMBER 30, 1995. COMMUNITY SERVICES E. APPROVAL OF THE SFY 1995 CONTRACT WITH BOSTON HEALTH CARE SYSTEMS, INC. FOR RESIDENTIAL SERVICES PROVIDED TO PERSONS WITH MENTAL ILLNESS AT BEEMAN PLACE IN LAKE ELMO. HEALTH, ENVIRONMENT, AND LAND MANAGEMENT F. APPROVAL AND AUTHORIZE EXECUTION OF AGREEMENT WITH THE CITY OF WILLERNIE CONCERNING THE COLLECTION OF THE SOLID WASTE MANAGEMENT SERVICE CHARGE. HUMAN RESOURCES G. APPROVAL OF SEVERANCE PAYMENT FOR SALLY RUVELSON, COURT SERVICES DEPARTMENT; AND AUTHORIZATION TO AMEND THE 1994 SALARY BUDGET, SERVICE 1960, OBJECT 6114, BY $4,700. H. APPROVAL OF A PERSONAL LEAVE OF ABSENCE WITHOUT PAY FOR. DANIEL BRANBY, SHERIFF'S OFFICE, RETROACTIVELY FOR OCTOBER 7, 1994, THROUGH OCTOBER 21, 1994. I. APPROVAL OF AGREEMENT WITH THE CITY OF WOODBURY FOR A NEW RADIO TOWER SITE. SHERIFF "COIPCIIt Calendar ileml arc genera11y defmed u ilema of routine busineas, not requiring discussion, and approved in one vote. Commissionen may elect to pull a COIPCIIt Calendar item(s) for discussion and/or separate action, . WASHINGTON COUNTY Dennie C. HegberQ Diatrict 1 Mary Haue.r Dietrict 2/Chair COUNTY BOARD AGENDA NOVEMBER 1, 1994,.3:30 P.M. F YWfel'V ri:'~ehlll'Mon . P.t....on trict 4 Dav. Engstrom DietJict 5 .---.........". . ....,....-........., . ........-................ .............................. . . . . . . . - . . . . . . . .. ...... . ......'''.'.3..''3.0.. ::\::;::;:::::;::>::::'<::::::< ::::::::::: - ............ ..."............ ... .....................,........ .. CUC..........TO.... ............".......- -, - . ...........-..'..........'.... ...........-....".-.,. ...... .......................4......3. 0 ;;.::::::::::::::::<::>:::~:;:::.. _ ::l(\' : .H.................rO~b1f()Idtj!r()~1f1~;.i~i~~Wk~....... ~.jQtigL~pp'li~....'.. ....ROOM ..B >q~CERSt1RVEI_q$.~P~~ND~ff~S~N$T:rLLwATERAREA) :::::.:.::::.::.. 1. 7:00 ROLL CALL 2. CONSENT CALENDAR 3. 7:00 COMHUNITY SERVICES DEPARTMENT - D. PAPIN, DIRECTOR 4. 7:10 NEW CHILD SUPPORT COMPUTER SYSTEM (PRISM) INFORMATION SERVICES DEPARTMENT - M. GRIPENTROG, DIRECTOR PRESENTATION ON NETWORK TECHNOLOGY 7:25 GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR 7:30 DISCUSSION FROM THE AUDIENCE V1S1TORS AUY SJWIE 17lEIR CONCERNS WTTH 17lE COUNTY 1l0ARD OF COMMlSS/ONERS ON ANY l1DI NOT ON 17lE AGENDA. 17lE CHAIR WllL DIRECT 17lE COUNTY ADM1NIS1&tTOR TO PBEPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NOT TO liE REPElTTIOUS OF PREVIOUS SPEAKERS AND TO LIMIT YOUR ADDRESS TO FIVE MJNUTE:3. 7. COMKISSIONER REPORTS - COMKENTS - QUESTIONS 7HlS PERJOD OF 11ME SHALL liE USED IIY 17lE COMMISSIONERS TO REPOIrT TO 17lE FUlL 1l0ARD ON COMMrlTEE AC77VTT1ES, MAKE COMMENTS ON AU77lRS OF INTEREST AND INFORMATlON, OR IWSE QIJESTlONS TO 17lE STAFF. 7HlS ACTION IS NOT lNffNDED TO RESULT IN SUIISTAN11VE BOARD ACTION DURING 7HlS ma:. ANY ACTION NECE3SNlY IIECtUSE OF DISCUSS/ON WllL BE SCHEDULED FOR A FU1VRE 1l0ARD MEE11NG, 8. BOARD CORRESPONDENCE 9. 7:45 ADJOURN . * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEBTING NOTICBS Da'te CollUlli't'tee Tiae Loca'tion Nov. 2 Nov. 2 Plat Commission Met. Council Chairman's Advisory 9:30 a.m. 7:30 p.m. Washington County Government Center 230 E. 5th st. - Mears Park Centre . IJyou _ed assistance due to disability or language barrier, please call 43~3 ([DD 439-3220) AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER ) WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR ** NOVEMBER 1, 1994 . . . The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ADMINISTRATION ITEM A. APPROVAL OF THE OCTOBER 18, 1994 BOARD MEETING MINUTES. B. APPROVAL OF THE POLICY FOR NEWSPAPER PUBLICATION OF LEGAL NOTICES. AUDITOR-TREASURER C. APPROVAL TO ORDER A WITHDRAWAL OF TAX-FORFEITED PARCEL 60034- 0602, REMAINING UNSOLD AFTER JANUARY 1992 PUBLIC AUCTION. IT IS A SPLIT PROPERTY AND HAS A NEW LEGAL DESCRIPTION. ' PUBLIC WORKS D. APPROVAL OF RESOLUTION AWARDING THE LIGHTING RETROFIT CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, THE EGAN COMPANIES, CONDITIONED UPON THE APPROVAL AND FULL EXECUTION OF A CONTRACT AS REQUIRED BY LAW. E. APPROVAL FOR CHAIR AND ADMINISTRATOR TO EXECUTE THE GRANT AGREEMENTS WITH THE METROPOLITAN COUNCIL FOR RECREATION AND OPEN SPACE DEVELOPMENT ACQUISITION. F. APPROVAL OF RESOLUTION FOR FINAL PAYMENT TO CORRECTIONAL SERVICES GROUP IN THE AMOUNT OF $3,221.04 FOR LEC CONSULTING SERVICES. G. APPROVAL OF RESOLUTION AUTHORIZING THE ACQUISITION OF OF WAY FOR ADDITIONAL LANES ON CSAH 15. RIGHT RIGHT. H. APPROVAL OF RESOLUTION AUTHORIZING THE ACQUISITION OF OF WAY FOR ADDITIONAL LANES ON CSAH 36. I. APPROVAL OF RESOLUTION FOR AWARD AND EXECUTION OF CONTRACT TO GORDON AND MYRON TANK (PARCEL A & B); DAVID SCREATON (PARCEL C) IN LAKE ELMO PARK RESERVE; AND DONALD TANK (PARCEL D) IN COTTAGE GROVE RAVINE REGIONAL PARK, FOR THE LEASING OF AGRICULTURAL LANDS. J. APPROVAL OF AGREEMENT WITH SHORT ELLIOTT HENDRICKSON, INC. (SEH) FOR ENGINEERING SERVICES FOR COUNTY STATE AID HIGHWAY 6 (STILLWATER BLVD) IN OAKDALE. RECORDER K. INFORMATION ONLY - RECORDER FEES FOR THE MONTH OF SEPTEMBER, 1994. SHERIFF L. APPROVAL OF THE PLAT OF BAYVIEW HEIGHTS, BAY TOWN TOWNSHIP. M. APPROVAL OF RESOLUTION AND EXECUTION OF CONTRACT WITH THE STATE OF MINNESOTA DEPARTMENT OF CORRECTIONS FOR THE LEASE OF JAIL SPACE FOR THE TEMPORARY CUSTODY OF INMATES IN THE WASHINGTON COUNTY JAIL. ..Consent Calendar items are generally defmed as items of routine business, DOt requiring discussion, and approved in ODe vote. Commissiooen may elect 10 pull a Cooscnt Calendar item(s) for discussiOD and/or separate actioo. .