HomeMy WebLinkAbout1994-04-05 CC Packet
94-/f
AGENDA
STILLWATER CITY COUNCIL
April 5, 1994
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REGULAR MEETING
4:30 P.M.
RECESSED MEETING
7:00 P.M.
4:30 P.M. AGENDA
INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. BWBR - Feasibility Study and Report
STAFF REPORTS
1. Finance Director 5. Parks & Recreation
2. Police Chief 6. City Engineer
3. Public Works Director 7. Consulting Engineer
4. Community Dev. Director 8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - March 1, 1994-Special Meeting; March 7, 1994-Special
Meeting; March 15, 1994-Special and Regular Meeting.
INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Stillwater Trolley - Robert Raleigh
PUBLIC HEARINGS
1. This is the day and time for the continuation of the public hearing to consider a Planned
Unit Development for the construction of a 13,965 square foot retail center, 2,180 square
foot office use, and a 2,970 square foot convenience gas station. The property is located at
2500 West orleans Street and County Road 5, Case No. PUD/94-4, Dick Zimmerman,
Erickson Post, Inc., applicant.
Notice of the hearing was placed in the Stillwater Gazette on Dec. 31, 1993, and
mailed to affected property owners.
2. This is the day and time for the public hearing to consider a street vacation for a portion
of Carnelian Street between St. Croix Avenue and Stillwater A venue in the RB Two
Family Residential District, Case No. SV/94-12, City of Stillwater, applicant.
Notice of the hearing was placed in the Stillwater Gazette on March 3, 1994, and
mailed to affected property owners.
-
3. This is the day and time for the public hearing to consider a resubdivision of a 20- x 155-
ft parcel of property from Lot 5, Block 1, Marvin Gardens to Lot 4, Block 1, Marvin
Gardens (100 West Sycamore Street) in the RA, Single Family Residential District, Case
No. SUB/94-9, Mark D. and Julie Wilson, Applicants.
Notice of the hearing was placed in the Stillwater Gazette on March 3, 1994, and
mailed to affected property owners.
City Council Agenda
April 5, 1994
4. This is the day and time for the continuation of the public hearing to consider a minor _
subdivision of a 1.3 acre lot into two lots of 17,500 square feet and 39,129 square feet.
The property is located at 1301 West Orleans Street in the RA, Single Family Residential
District, Case No. SUB/94-1O, Randy Noecker, Applicant.
Notice of the hearing was placed in the Stillwater Gazette on March 3, 1994, and
mailed to affected property owners.
UNFINISHED BUSINESS
I. Possible second reading of an Ordinance amending the City Code relating to a Zoning Map
Amendment to rezone a 3.1 acre parcel from RA, Single-Family Residential to BP-C,
Bus.Pk.Comm. located at 2500 W.Orleans St. & Co.Rd.5, Case No. ZAM/94-1, City of
Stillwater, applicant.
2. Possible second reading of an Ordinance extending the corporate limits of Stillwater into
certain unincorporated territory that is less than 40 acres in area and is more than 60
percent surrounded by land within the city limits, annexing the right-of-way of County
Road 5 adjacent to the Market Place Development.
3. Stillwater Territorial Prison Site Reuse Study
4. Possible second reading of an Ordinance implementing the Wetland Conservation Act.
NEW BUSINESS
1. Historic Preservation Awards, National Preservation Week, May 8-14.
2. Set workshop to discuss TIF assistance for Zimmerman project.
PETITIONS. INDIVIDUALS & DELEGATIONS (continued)
CONSENT AGENDA
I. Resolution: Directing Payment of Bills. (Resolution No. 94-50)
2. Applications. (List to be supplied at meeting.)
3. Resolution: Approval of transfer of liquor license from J.W. Harbor, Inc., dba Harbor Bar,
to EKS, Inc., dba Harbor Bar.
4. Resolution: Approval of Gambling Premises Permit renewal application of Elks No. 179 at
Elks Lodge, 279 East Myrtle Street and Hidden Valley Lounge, 231 East Myrtle Street.
5. Resolution: No parking - County Road 5
6. Approval to submit claim of Charles Doyle to insurance carrier.
7. Approval of special use permits for Music on the Waterfront summer Concert series.
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COMMUNICA TIONS/REQUESTS
I. Board of Water Commissioners - 1993 Financial Statement
2. St. Croix Valley Ministerial Association - Business Licensing
COUNCIL REQUEST ITEMS
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STAFF REPORTS (continued)
ADJOURNMENT
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BWBR ARCHITECTS
COMM. NO. 94022
STILL WATER CITY HALL - FEASIBILITY STUDY
CITY COUNCIL WORKING SESSION - TUESDAY, APRIL 5TH - 4:30 P.M.
AGENDA
A. Introduction
B. Site Analysis
C. Building Analysis
D. Preliminary Space Allocation Program
E. SitelBuilding Opportunities
F. Questions/Comments/Miscellaneous Discussion
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SUMMARY
SPACE ALLOCATION PROGRAM:
STILLWATER CITY HALL. FEASmILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
Buildin\1Departrnent
Exisun:
Provosed Net S.F.
CITY HALLlPOLICE BUll..DING
Administration
Police
Planning
Building Inspections
Public Works
Misc./Support
3,565
4,670
304
350
944
3.770
13,603 NSF 1
3,899
7,869
804
715
944
5.180
19,411 NSp2
16,200 Ext. Bldg. GSF
FIRE DEPARTMENT BUILDING
Fire 7,300 NSF
9.515 NSF
8,065 Ext. Bldg. GSF
1. Net square footage.
2. Proposed net square footage indicates net growth on a department by department basis.
3. Department gross square footages, includes a 15% department gross up factor for circulation.
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29 MARCH 1994
COMMISSION NO. 94022
Growth
334
3,199
500
365
o
1.410
5,808
1.15
6.680
NSF
Dept. Gross Up Factor
DGSF3
2.215 NSF
1.15 Depl Gross Up Factor
2.550 Dept. Gross SF
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STILL WATER CITY HALL - FEASmILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
Deoartment
Administration
City Coordinator
Accounting
Finance Director
Assistant Finance Director
Personnel Director
Copier/Fax/Microfiche
Mayor's Office
Computer Room/Supplies
Vault
Administrative Support
Council Chambers/Storage
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Existini!
200
335
220
180
170
200
600
1.660
3,565
NSF
Proposed NSF
200
335
220
150
64
120
180
170
200
600
1.660
3,899
J..ll
4,485
1
29 MARCH 1994
COMMISSION NO. 94022
Remarks
- City Clerk should be in a private office
NSF
Dept. Gross Up Factor
DGSF
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STILL WATER CITY HALL - FEASmILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
Deoartment
Existin~
Police
Chief of Police
Lobby
Dispatch/lnterview
Squad Room
Police Office
Investigator
Investigator
Meter Storage
Storage (1 st Floor)
Secure Storage
2 Car Garage/Storage
Property Intake
Investigator
PatroVCSO (3)
Secretary /Dispatch
Captain's Office
Interview Rooms (2)
Miscellaneous Storage
Bike Storage
Animal Control
Waiting/Lobby Area
Men's Locker Room (25)
Women's Locker Room (5)
W orkout/Exercise
Training/Case Room
250
150
300
340
200
200
250
230
100
100
650
200
Prooosed NSF
250
150
300
340
200
200
250
230
100
100
1,100
200
150
200
64
200
230
230
200
40
115
575
200
200
230
2
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29 MARCH 1994
COMMISSION NO. 94022
Remarks
- Increase garage by 2 additional stalls
- Lockers/Showers{foilets
:. - Lockers/Showers{foilets
- Two Universal Machines
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STILL WATER CITY HALL - FEASIBILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
Department
Existin~
Police (Continued)
Ammo & Firearm Storage
Pistol Range
Property Storage
Storage (Basement)
900
700
--1ill!
4,670 NSF
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ProDosed NSF
115
900
700
--1ill!
7,869 NSF
1.15 Dept. Gross Up Factor
9,050 DGSF
3
29 MARCH 1994
COMMISSION NO. 94022
Remarks
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STILLWATER CITY HALL - FEASmILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
29 MARCH 1994
COMMISSION NO. 94022
DeDartment
Existin~
Proposed NSF
Remarks
Planning
City Planning Office
240
240
- Separated workstations for 2
plus computer workstation
Layout Room/Map Storage
Secretary/Reception
~
304 NSF
500
~ - Currently in Administrative Support area
804 NSF
lJ.i Dept. Gross Up Factor
925 DGSF
Building Inspections
Building Inspector 250 250
Assistant 150
Layout Space 115
Records Storage -1ill1 ..2lli!
350 NSF 715 NSF
lJ.i Dept. Gross Up Factor
822 DGSF
Public Works
City Engineer 200 200
Drafting room 580 580
Storage 100 100
Secretary ~ ~
944 NSF 944 NSF
-1...ll Dept. Gross Up Factor
1,085 DGSF
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STILL WATER CITY HALL - FEASmILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
Deoartment
Existin~
Proposed NSF
Miscellaneous/Support
Toilets 1 st Floor 220 220
Toilets 2nd Floor 220 220
Toilets Basement 220
Lobby/Foyer 280 300
Conference Rooms 1st Floor 150
Conference Rooms 2nd Floor 300
Smoker's Room 120
Lunch Room 400
Mechanical 360 360
Mechanical-Boiler 340 340
Unassigned Storage 2,350 2,350
Elevator/Lobby -2lli!
3,770 NSF 5,180 NSF
--1Ji Dept. Gross Up Factor
5,957 DGSF
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29 MARCH 1994
COMMISSION NO. 94022
Remarks
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STILLWATER CITY HALL - FEASmILITY STUDY
PRELIMINARY SPACE ALLOCATION PROGRAM
Deoartment
Existine
Fire
Personnel Support Area
Assistant Fire Chief
Fire Inspector
Misc. Storage
Dayroom Expansion
Vehicle Garage/Support
2,300
5.000
7,300 NSF
Prooosed NSF
3,065
150
150
230
150
5.770
9,515 NSF
1.15 Dept. Gross Up Factor
10,942 DGSF
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29 MARCH 1994
COMMISSION NO. 94022
Remarks
",to
DONALD L. BEBERG
e CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E MaR AND U M
TO:
MAYOR HOOLEY AND THE CITY COUNC"L
FROM:
D.L. BE BERG , CHIEF OF POLICE
oy
DATE:
{,PRIll, 19""}4
RE:
CITY COUNCIL ITEMS - APRIL 5, 1994
--------------------------------------------------------------------
THE ANNUAL EXPLORER SCOUT COMPETITION AT "BREEZY POINT" WILL BE
APRIL 21-24, 1994. WE WILL HAVE 17 SCOUTS PLUS ADVISERS ATTENDING THE
CONFERENCE. I ASK THAT THE POST ADVISOR, SPD OFFICER DAVIN MILLER, BE
ALLOWED TO TAKE A MARKED SQUAD CAR TO THE CONFERENCE AS IT IS NEEDED
BY THE SCOUTS FOR THEIR COMPETITION.
I WILL (HOPEFULLY) BE HAVING THE FINAL MEETING WITH THE WASHINGTON
COUNTY PERSONNEL ON THE COMPUTERIZED RECORDS SYSTEM ON MONDAY, APRIL
4TH AND HAVE AN EXACT DOLLAR FIGURE FOR YOUR MEETING ON APRIL 5TH.
I WOULD LIKE TO DEVIATE FROM THE NORMAL PROCESS OF GETTING RID OF
SOME ITEMS IN OUR EVIDENCE ROOM (AUCTION vs. GIVING AWAY). WE HAVE 17
PRo OF PANTS AND 5 SHIRTS THAT WERE CONFISCATED FROM SOME INDIVIDUALS
WE ARRESTED FOR POSSESSION OF STOLEN PROPERTY. THE CLOTHING ARTICLES
ARE NEW AND UNWORN. WE CANNOT LOCATE THE ORIGIN OF THE CLOTHING WHICH
HAS A RETAIL VALUE OF $730.00. I ASK THAT THE DEPARTMENT BE ALLOWED
TO DONATE THE ITEMS TO A CHURCH CLOTHING DRIVE, BATTERED WOMENS
SHELTER OR "SAFE HOME".
I WANT TO GET RID OF THE DRONE CAR! DURING THE PAST SEVERAL WEEKS
THE LICENSE PLATES HAVE BEEN STOLEN, THE CAR IS EGGED ON A FREQUENT
BASIS & HAS TO BE WASHED AND WE HAD A CALL WHERE KIDS WERE STANDING ON
THE HOOD OF THE CAR. MOST PEOPLE FEEL THAT WHERE THE CAR IS PARKED,
AN OFFICER IS OUT ON A CALL. MANY OF THE CITIZENS I HAVE CONTACT WITH
EVIDENTLY THINK THE CAR IS A JOKE DUE TO THE COMMENTS I GET - SOME ARE
POLITE AND SOME NOT. THE YOUNG PEOPLE IN TOWN KNOW THE CAR IS A
"DUMMY" AND DON'T PAY ATTENTION TO IT. THE FEW "PLUSES" ARE FAR OUT
WEIGHED BY THE "MINUSES" OF USING IT.
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94-08
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
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MEMORANDUM
TO:
Mayor and City Council
FROM:
\! ~v
Klayton Eckles, City Engineer \'--
RE:
DATE:
Myrtle Street Ravine Project - Re-advertisement
March 31, 1994
At the last Council meeting, Council tabled the bid award for the Myrtle Street
Ravine Project, because the low bid was approximately $48,000 higher than the
engineer's estimate. Because of the high bids, it appears there would be
substantial savings realized if we re-bid this project as an open cut operation.
If we could wait approximately four weeks to complete another bidding process,
we should save over $50,000.
Recommendation
I recommend the Council direct SEH to modify the plans, bid proposal, and
specifications to allow for an open cut operation, and also direct SEH to re-
advertise the project for a bid opening for May 2, 1994 at 10 a.m.
....S8i
3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, Sf PAUL. MN 55110 612490-2000 800325-2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION
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March 30, 1994
RE:
STILL WATER, MINNESOTA
MYRTLE STREET RA VINE
CONTRACT AWARD
L.I. 284
SEH FILE NO. A-STILL3034.00
Honorable Mayor and City Council
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
Attention: Klayton Eckles:
We have met with the low bidder on the Myrtle Street ravine improvements, Lametti & Sons,
to see if there were options available to reduce the construction costs. We had looked at
eliminating the tunneling and open cutting the total length of the improvement, and this was
the option that Lametti was also looking at for ways to reduce the costs. By open cutting, the
size of the storm sewer pipe could be reduced from a 36" to a 24 to 27" size. The open cutting
will of course require replacement of the concrete surface. Lametti indicated that the open
cutting and smaller pipe would reduce the construction costs to $183,000 to $186,000. My
revised estimate was in the same range.
A revision to open cutting is a major change in scope from the project bid that would require
negotiating prices with the low bidder. The estimated cost reduction is greater than the 25%
allowed for change orders. I discussed this with the City Attorney and we felt that it would be
in the City's best interest to reject the bids and rebid the project. The tunneling option that was
bid is a specialty type construction and limited the number of contractors that could bid. The
open cutting will require new concrete pavement along the total length of the improvement and
will create more disruption to traffic, but may allow more bidders to submit bids.
We would recommend that the City reject the Myrtle Street Ravine bids, and authorize
advertising for bids with a change in the project to open cut the storm sewer construction. We
would further recommend that the advertisements be placed in the Stillwater Gazette and the
Construction Bulletin on Friday April I, 8 and 15th with a bid opening set for April 25 and
award at the May 2 Council meeting.
Sincerely,
{) (. ~J
Barry ?'peters, P.E.
bcp
_I
SHORT ELLIOTT
HENDRICKSON INC.
MINNEAPOLIS, MN
Sf CLOUD, MN
CHIPPEWA FALLS, WI
MADISON, WI
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MEMORANDUM
TO:
Mayor and City Council
FROM:
'L~..[
Klayton Eckles, City Engineer '\
RE:
Pedestrian Traffic on Holcombe Near Jr. High School
DATE:
March 31, 1994
At Council's request, staff has examined the pedestrian situation on Holcombe
near the Jr. High School. Currently there is no sidewalk on Holcombe. Counts
of the number of pedestrians (typically kids) walking on Holcombe were taken
on 3 separate occasions, twice in the morning before school, and once after
school.
DATE
PERIOD
TIME
PEDS
CARS
3-9
3-14
3-16
A.M.
A.M.
P.M.
1/2 hour
1/2 hour
11/2 hours
?
?
140
12
13
56
Given the number of pedestrians on Holcombe between Hancock and Churchill,
a sidewalk would be a useful improvement. There is sufficient room to install
a sidewalk, on one side anyway.
The difficult aspects of installing a sidewalk are disruption that would occur, the
potential neighborhood. opposition, and the problem of financing the project. If
Council wishes to pursue the issue further, a feasibility report would be
warranted.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
Capital Improvement Program
, -.-If- ~ j) 1 ( '5 { q If ~~A_U-z:,
March 17, 19~/\...t-~~ r"L
,./
DATE:
Since the inception of the Comprehensive Plan Update, I have been working with Steve Russell to
affect the development of a Capital Improvement Program (CIF) which would become an element
of the adopted plan. A CIP was included in the City's compo plan that was adopted in the early
80's. A copy of the former CIF is attached to this memo.
As you can see, the program identifies a variety of capital outlay items including infrastructure
work, and the plan also included proposed fmancing or revenue sources to pay for the Capital
Improvement items. The CIP was an important part of the earlier compo plan. For example,
during the annexation process for the Oak Glen development, the City was asked to provide (to the
Met Council and Minnesota Municipal Board) copies of the CIF. Also, there are many grant
programs that require cities to have CIF information submitted as part of the application process.
Further, according to Diane, Moody's (bond rating organization) also wants the City to develop a
CIF. Finally, I think the discussion on the 1% sales tax issue, especially the comments/questions
related to the various improvements, their costs and their priority, helps describe or emphasize the
importance of a CIF. Obviously just from the standpoint of budgetary planning, we need this kind
of tool.
I am bringing this to your attention now, because the Council will be discussing public facility
elements of the compo plan needs with Steve Tuesday evening (7:00-, 3/22/94), and I think it
would be appropriate to direct departmental heads to cooperate with myself and Steve to develop
the CIP. This would make the \vork program to develop the CIF a priority for each department.
Steve and I can discuss this with you further on Tuesday.
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2. CAPITAL IMPROVEMENTS
SlJ!-%\RY OF CAPITAL IHl'lW\iEt'-IENTS
Costs Vs Fi n;lncin~:
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1981 -.l')W>
19H1 19B2 19S) 1984 1985
--- -----
EstiD2.::ed Costs:
Ad:,tini str at ion and Finance J. ,000 1,OGO 1,650 2,000 2,000
P::nt Operation 55,000 L1,000 !. , ,)00 6,OaO 7,000
Folice Protection 22,000 30,000 ~6,()OO 33,000 30,000
Fire Protection 51,700 4,100 3,500 4,000 104,000
Putl ic Harks if , O? 2 , L. 0 (J 2 3: ()t.:J Ll , 31 8 , 7 i.. 4 230,860 158,000
Libr:]ry 13,000 3,000 18,000 lR,OOO 16,000
Parks and Recreation 4 f)~_~)OO ._..-2.; , 0 :~ __J~!200 1.4,000 16,or)o
Total Costs .4 J h 2 ') ,_l.~!. 77 1 LO ~_/:O,) , 744.. 307,860 333,000
........_....2..._.___
----.---- _._-_.~--- _-0___-
Finar.cing:
T~x L2v'Y .s. General RevenU(o.5 2';2,600 77, l!.(; 120,i4L.. 210, ! 80 333,000
Special Assessment !.:.,n08,OOO L;20,500
FeciE:ral & State 271,5(>0 3,(553,500 97,680
Ot~er l.~ :1 , l)i~Q. -----.-- .._----
, 333.000
Total Financin;; 4,6:!9l1..QO 77 )t;O ::.z!.OO...;.L4..:: 307,860
___._..1_
---- -----
Hare detailed improvemen~ programs and'needs are as noted
on the following pages. These sheets are Stillwater's
initial efforts at developing its required long-range
capital improvement program and budget. More detailed
study and consideration is needed prior to official adoption
by the City Council following a public hearing. Items to
be given further consideration are, but not necessarily
limited to, the following:
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a) Staged improvement needs in the Downtown such as new
street lighting and landscaping.
b) Detailed utility improvement and extension needs including
proposed annexation areas.
c) City staffing needs for proper implementation and adminis-
tration of the proposed housing and other programs outlined
in this planning report.
d) Matching fund needs in order to secure financial grants-in-
aid for park land acquisition and other public needs.
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1981
Administration!Fin.lr,ce:
Furniture & Equipment
Plant Operation:
City Hall Building -
Energy Saving lr.'1'fn'~\' Qml~nt s
Heating & Airconditioning
Renovation
Stairway to B~sement
Total Plant Op~ration
Police Protection:
Squad Cars (3)
!1i see llaneous
Total Police Protection
C:\~)I".lr\T. Ti-1PIWVEHEI'iT PLII.N
1981 - 1985
TOT....L
CC5T
__1-2 oq2.
!.. () ,ono
s,ono
lO 000
_...L___.
'):> 0')0
___.1_
21,000 '
_..l.z. 000
_l2 ,OOQ
Fire Proiection:
Breathing Appa~atus 3,200
Protective EquipDcnt 1.500
Hose & Bross G00ds 2,000
P-.nper (Balance of 1980 PUrCh<l5(,) _~~..~09()
Total Fire Protection .....:.~!:.l.?OO
Public Horks:
Fire Hydrants (8)
S~rects & Utilities
(Oak Glen D0vplopment)
S?ecial,Projects
~Giatenance Shop Equipment
Signs & Lighting
Total Public Works
Library:
Building Improvements
Heating & Airconditioning
Rer:ovation
Micro-fiche Reader
Total Library
P3rks & Recreation:
Parks -
Truck
Playground E~uip,.,ll'nt
Ice Aren3 Modifications
Future J',lrk Land Acq\: i s 1.t ion
Park Construction
~iscell:lneow,
'l'ut.;) 1 P [L rk & {{t.' c. r ~;It i on
6 , M) ()
. L., O()O , 000
12,000
2,OOn
_-1..2.~)()Q.
/. l) :! 2 /, 00
..:....t.._._J._._
7,oon
'.; , nno
__~ } OO.Q.
__~~~9()
B,OOO
I., ,000
80,000
:.'/0,000
] ;h) , ()On
:~ nuo
_.. ___..::...1.____
!, :,1. ()()\ )
__.. .__ .1....___.
r .,. ....., c' ~ "" "1
GENERAL
REVENUES
.._0.-
PROPOSED FiNANCING
SPECIAL FEDERAL
~SSESS}~~ & STATE
1 ne,o
__J__.
10,000
5,000
10,000
__3 ') ,OQQ
21,000
-_!'~~~Q.
22 : 000
3,200
1,500
2,OiJO
45,000
_--2lL?Qf2
~,M)O
2,000
2,.(~0
___-1.~!..z. 40 Q
7,000
{~ ,OCO
2,noo
_.-Jl..J.~OO
l~ , 000
h,OOO
]0,000
[10, ')00
2') ,00')
__.___..!:.1.! '00
109 ':(\1)
.__.._~-
'}','j r, n,:",
30,000
30,000
l, , UOO ,000
12,000
[. ,000,000
.--12,000
229,500
/, r,nr, non
2291500
271.500
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50,Oi)(
75,OOi
125,0.-
125 !,O'
CAPITAL lHPIWVENI:t\T PLAN (CON/I)
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1982
Administration/Finance:
Furniture & Equipment
Plant 0?era~ions:
City H31l-
Special Prcjects
Polic~ Protection:
Squad C.1rS (4)
Fire Protection:
P~rtable Radios
Protective Equipment
Tot31 Fire Protection
Pu~lic Works:
Street Lighting
Fire Hydrants (8)
}~intenance Shop Equipment
Total Public Works
Library:
Landscaping
Parks & Recreation:
Equipcent Storage Shed
Playground Equipm0nt
i1i.sce lla:1cous
Total Parks & Recreation
Total Capital Improv~mt:lit:
.
i ,.:-:,
J9Hl - 198)
ESTIH\TIm
~OST _
1,000
__j_,.!.1 () O.
_ :< r: .2i)l)t)
2,50(J
1 , bOQ
4,100
14,OOu
7,040
2,qUO
23,040
3,000
6,oon
/. ,OC)(j
2 ,000.
_1 2 ~)O()
__77.1YIO
PROPOSED FINANCING
GENERAL SPECIAL FEDERAL
REVI':i\UES ASSESS:-IENT & STATE
I '::0lJ
____....:..1...:..__
'I. ()fir)
.__-1S!,~2_']i~
2,S()1J
1 (100
_.._L.:.::._
._.:!...l)00
Ii, ,000
7,040
__2,000
23,040
__1,000
6, ()OO
/, ,000
_,___~~.1.2.
____12) OIIQ
..__..l2.1]~.:2
OTHER
,-..' / 1 '/ ---.-
CAPITAl. I:WrWVE;.lI::~rr PLAN (C,_l1,'T)
1:.J83
---
Administrati0n & Finance;
Accounting System MoJifi~~tio~
Furniture & Equip~ent
Tctal Adrninistr~ti0nl
Finance
P!Gnt O~~rations:
S?Ecial Proj~cts
Police Protect~Qn:
3"uad C:.It's (3)
l!i Ece 1 L'lnQou::
Totdl Police Protection
"
Fire ?rc:ectien:
E~se & Brass Goods
"
Public ~{crks:
Se~Er Rehabilitati~n
Stre'2t Light ing
Fire Hydrants
S~reet I~pruvcrncnts
~aintE:~ance Shep Equirmcnt
S?E:cial Projects
Tatal P~blic Horks
':...
Library:
Visual Aids
Hiscellancous
Total Libr,:n)"
Parks & Recreation:
Truck
Parks & Pl.l),f.r:.'und Equi p,;,('nt
Total Par~s & RccrE:~ticn
Total Capital Impr:overr.ent
19tH - 19.~';')
ESTJ ;.!ATED
\.~r):;T
}j,nou
_~,':)i~
: b )l)()
_.___1..___..
__~22:1.
::, , ~) :):)
~_,-~J(lO
26 000
--~_..
_--'L.500
4, 'Jj:j, ~)OO
23,500
7 , 7L;t~
2S::',000
2,500
---.l;~)O().
4, 3J.~}4il.
1; , (i\)()
_ ___L..0!:~'~
_-f t, ...2~.!
") , O(JO
. __::).~'::ji~
I!. i)(ill
__L____
-'+ L ;(y. 7~+ t.
_-L-.:::.-...L.._
----".-
(;J:NEIU,L
PR()!-'OS/,P FJ.NM~Cl ;'-1(;
_______u_____..
FEDERAL
I:FVENlil.;:-:
IJ,(lI)()
i . ',i;')
._._~;.~~~Q
_.__..:~:..Q2!~~
2 ) , / ,Of)
___I.~~L.:
26 (J()()
-_%_-
3 ~I)l)
-,..____1.-__
2H,50D
.. -'O. I
, , '--1-.
2,)OU
. ____ ..~.b}.~::
Li .:.i:) I
__. _ .u."}_.,!-l~~:~~~.:
PI O(~.)
.....___ ..J._
I (), (If)()
L; orin
- - .--....'-.. - -
_.---1!::..,..9~ ~~
.__J:~n ,J.!.'.:''-
.----------
Sf'LCIAL
^SSI'::~:~:'k:~T & STATE
.--------- .-..--
~+oo , 'J(;lj
'2 () , ), Jf)
1-l26,51)~~
!. 2 ()~ r:!:,)
---_._-
. .-. J) ..', ~_.
........... v '
J ) 60.) , 000
23S,500
_~900
J~35J,:.()O
3,853,500
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OTHER
.---
.
..
CM'lTAL llj[>]WVEt"1ENT PLAN (CON ''1')
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19SL.
AQ~i~:stration/Finance
Furniture & Equi?ment
Plant Operation
S;.~;:id Projects
Police ?~ctccticn:
~c;uad Cars (4)
Fire Protection:
Protective Equipment
Public i-:orks:
Fo~rth Street Revine
Street Light ing
Fire Hyd:-ants
~aintenance Shop Equipment
Special Projects
Total Public Works
Library:
Automated Circulation
Equipment
P~chine Assistance Refer~nce
Service
Total Library
I
I'
Parks & Recreation
Grounds Maintenance
EquiI'::1ent
Parks & Playground Equipment
Tctal Parks & Recrenti~n
Total Capital Imprcvern~nts
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1981 - 1985
ESil>LUED
COST
_2joon
_!:..J~)O!2
---2-2.,.Qg.:.!.
---!:..}O~O
~9.J,36()
3,000
0,500
4,000
20,000
230,860.
lS,OOU
-~.Q.QQ
18,OOQ
JO,OOO
_~_\J()O.
J II i!OG
__1_____
_}_~; 7 ~~~ l~~
PI\()I'OSED FT:tI\NCING
r;ENERl\L SPECIAL FEDERAL
HFVr:Nl'I::S ^SSES:;~IENT Cl STATE
OTHER
__~~)()O
6 Oll/)
-,----_.~.-
~I)i)(j
__~Q:)O
97,(1)0
3,000
8,500
\ 11,000
20 000
-_.,.~-
133,180
97,680
97 ) 680
15,000
J,oon
-_.---
-.l!I~OO
lO,OOfJ
_2~l)O
.__~.Qi!i).
",-:>'l5W~(~
~Z,680
--)' .
--' ,;.. {!
CA PITAL Ii'll'ROVEMENT PIAl.; (CON 'T)
1983
Ad2inistration & Finance:
Fu~~iture & Equipment
Plar.t Operation:
Special Projects
police Protection:
Squad Cars (3)
~iscellaneous
Total police Protection
Fire Protection:
Protective Equipment
Substation
Total Fire Protection
Pub lie "lorks:
Fire Hydrants
Trucks (2)
Motor Patrol (Grader)
Maintenance Shop Equipment
Total Public Wcrks
LOibrary: .
Catalog Ter~inals (6)
Building Improvenents
Total Library
Parks & Recreation:
Pick Up
Park & Playground Equipment
Total Parks & Recreation
Total C3pit3l Improvements
19tH - 19 [) :i
ESTUIt\ TED
COST
2,OOCl
___1..1.9 no
29,000
1,000
30,000
t. ,000
100,000
1 OL. ,OGO
9,000
65,000
80,000
4,000
l~3,O()0
6,000
_l0,0~n
} 6 ,0000
12,000
~QQQ
16,oon
l::n,onQ
..-. .-.-...- - .- ...... -- -'--','--' ~
PROPOSED FINANCING
---------
(;1':::ElUd. SPECIAL FEDERAL
REV1.::,lllJ::i ^S~;ESSl\ENT [. STATE
----"
2 oon
__.-=..J...._
7 non
._L___:'
'29,000
_b900
30,000
1+,000
1('0,000
10/. ,000
9,000
6),000
BO,OOO
I, ,000
1~~.9()0
(J , 000
lO.l..000
1(1,0,)0
1 :~ ,000
!I 000
____..2.__
_.16 ,OQQ
3]1 (Joa
---~--
- ...
..
,
- ,....
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OTHER
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. ___ __.. ...... _ -- "'I\'Il';.,.~_....."
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~
MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
Performance Evaluation System
DATE:
March 31, 1994
Accompanying this memo is the Performance Evaluation System that I would
recommend for all City employees. The system should cover all aspects of an
employee 's job and performance. I have proposed a slightly different set of
performance criteria for Department Heads than for support personnel. The
difference is the emphasis that would be placed on achieving departmental goals
and objectives by Department Heads (as opposed to evaluating their performance
based on compliance with policies and procedures). "Position targets" would be
used for support personnel and would relate to day to day activities rather than
the overall objectives of the department.
I can discuss this further with the Council at the meeting Tuesday.
~d/
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CITY
OF
STILL WATER
SUPERVISOR
PERFORMANCE EV ALUA TION MANUAL
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ATTACHMENT A
CONTENTS
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I. The Objectives of the Employee Performance Evaluation. . . . . . . . 1
II. The Structure of the Employee Performance Evaluation . . . . . . . . I
III. Supervisor - Subordinate Interview . . . . . . . . . . . . . . . . . . . 2
IV. Completing the Performance Evaluation Form . . . . . . . . . . . . . 3
V. Definitions of Major Areas of Responsibility and
Guides for Their Use. . . . . . . . . . . . . . . . . . . . . . . . . . . 5
VI. Definition of Position Targets and Guides for Their Use . . . . . . . . 5
VII. Instructions for Use of the Performance Evaluation Form. . . . . . . . 5
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I.
THE OBJECTIVES OF THE EMPLOYEE PERFORMANCE EV ALUA TION
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An employee performance evaluation is designed to assist the supervisor in the important task of
stimulating employee job satisfaction and effectiveness. If used properly, it can have a dramatic
impact on the quality and character of the supervisor-subordinate relations. It provides an
opportunity for the supervisor and his/her employees to engage in mutually beneficial
discussions for the purpose of improving the employee's job performance. The performance
evaluation is a cooperative venture in management-labor relations. Its success will depend on
the active and sincere participation of the both the supervisor and the employees. It has the
potential of developing sound management-labor relations while simultaneously improving the
effectiveness and efficiency of city services. It should be noted, however, that the performance
evaluation is only a periodic summary of the employee's work; and as such, it cannot replace the
day-to-day supervisor-subordinate contacts which are so important in creating and maintaining
good management-labor relations.
II.
THE STRUCTURE OF THE EMPLOYEE PERFORMANCE EV ALUA TION
The performance evaluation involves the joint participation of the supervisor and subordinates in
the evaluation ofthe subordinate's work progress over a certain period of time. The supervisor
evaluates the employee's work progress and then the two meet to discuss the similarities and
differences between their evaluations. The objective of such discussions is to enable the
employee to recognize and accept both his/her strengths and weaknesses. The meaningful
involvement of the employee in the evaluation of his /her own performance is considered a basic
principle of the performance evaluation. .
A. Probationary Employees
The probationary period not only provides the supervisor with an opportunity to critically
evaluate the new employee's performance, but also it can serve as a time during which the
supervisor can establish the expected work habits and attitudes within the new employee.
During the probationary period, the supervisor should work closely with the probationary
employee to ensure that there is an understanding of what are the assigned duties and
responsibilities and how they are expected to be performed. The success or failure of a
probationary employee can be related not only to the employee's own ability or lack thereof,
but also the amount and quality of supervisor-employee counseling offered during the
probationary period.
Supervisors are required to complete a performance evaluation prior to completion of a new
employee's probationary period. Completion of these reports according to the guidelines set
forth herein will assist in determining whether the employee has successfully completed
his/her probationary period. Supervisors shall indicate on the summary comments section of
the performance evaluation form his/her recommendation as to the future status of the
employee (i.e., the employee has satisfactorily completed his/her probationary period; the
employee has not satisfactorily completed his/her probationary period and such probationary
period should be extended; the employee has not satisfactorily completed his/her
probationary period and should be terminated.)
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B. Permanent Employees
All part-time and full-time permanent employees will participate in the completion of the
performance evaluation annually on a calendar year basis.
III. SUPERVISOR-SUBORDINATE INTERVIEW
The discussion of the performance evaluation with the employee is the most important part of the
evaluation process. It provides an opportunity for frank and constructive discussion of the
employee's performance in relation to the requirements of his/her position. It should result in a
better understanding between the supervisor and employee about what is expected of the
employee and how the employee is meeting those requirements.
The employee should be provided with the employee's performance evaluation manual and a
performance evaluation form which he/she should complete prior to the interview. The
similarities and differences between the supervisor's report and the employee's report serve as the
foundation for the supervisor-employee interview.
The following suggestions are offered as guides to the performance evaluation with the
employee:
I. Carefully review your evaluation of the employee's work progress and make sure that
specific concrete examples have been recorded on the report form.
2. Plan to meet in private and do not allow the interview to be interrupted. Choose a location in
which both you and the employee will feel at ease.
3. Demonstrate a sincere interest in discussing how the employee evaluated his/her own
performance.
4. Make the employee feel that the interview is constructive, cooperative one, by placing
primary interest upon his/her development and growth. Avoid any implication that the
meeting was arranged for warning or reprimanding the employee.
5. Be open-minded to the opinions and facts presented by the employee. Be willing to learn
about the employee. Do not dominate or cross-examine. Avoid arguments. Remember that
the employee must do most the talking at some points of the interview; for example:
a. In bringing his/her opinions and feelings to the surface and to your attention.
b. In gaining a better understanding of himself /herself.
c. In identifying his/her own areas of needed or potential improvement and in making plans
for their accomplishment.
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6. After hearing the employee's own self -evaluation, offer your observations of the employee's
performance. Mention the employee's strengths first and then weaknesses. Be specific by
citing concrete examples. Discuss the similarities and differences between your report and
the employee's.
7. Introduce your suggestions for a specific improvement program.
8. Supervisors are required to complete a summary report of the points made and conclusions
reached during the interview. Two copies shall be made. One copy of this summary is for
the supervisor's file, one for the employee, and the original is for the City Coordinator's
Office. The summary report should be signed by both the supervisor and the employee.
IV. COMPLETING THE PERFORMANCE EV ALUA nON FORM
Two common mistakes on rating an employee's performance are a tendency to rate an employee
as "satisfactory" on every factor and a tendency to rate the employee the same on every factor
based on the overall judgement the rater has of the employee being rated. To avoid making these
mistakes, the rater should be critical in his/her judgement ofthe employee and should not
hesitate to check any of the five rating categories. Moreover, the rater should carefully evaluate
the employee on each individual factor since each employee has both strengths and weaknesses.
The following suggestions are offered as additional guides in completing the performance
evaluation form.
1. Familiarize yourself with the contents ofthe report form. Analyze its general scope as well
as the instructions. Remember that the performance being evaluated is only for the time
since the last performance evaluation was completed. It is not intended to be an evaluation of
the employee's entire work history.
2. Understand thoroughly the duties and requirements of the particular position held by the
employee to be evaluated.
3. Use a process of objective reasoning, eliminating personal prejudice, bias, or favoritism. For
example, do not allow your own personal likes or dislikes of certain mannerisms or aspects
of personal appearance blind you to the more important measures of competency of
effectiveness.
4. Do not assume that excellence in one factor implies excellence in all factors. Observe and
analyze the employee's performance objectively in terms of each factor listed on the rating
forms.
5. Base your judgement on demonstrated performance, not on anticipated performance. The
evaluation is to be based on what has happened, not what might develop.
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6. Evaluate on the experience of the entire rating period. It is better not to consider single
accomplishments or failures or the most recent performance. Neither should important
single instances of faulty or brilliant performance be ignored. They should be considered in
context with the total performance for the period.
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7. Consider seniority apart from performance. An employee with a short service record may
not necessarily be less effective than one with a longer term of employment. Seniority does
not guarantee excellence.
8. Choose a quiet place where you can work without interruption for a period oftime, and
where unauthorized persons will not see the forms.
9. Mark lightly in pencil each factor in Part I, II, and III. You may later agree to changes after
conferring with the employee. However, the report should be typed or written in ink before
it is filed.
10. Be generous in rating the best of the employee's qualities, but be severe in rating
weaknesses. Do not create over-confidence in a employee when improvements are really
needed. Trying to avoid an unpleasant situation or risk of losing the employee's friendship
by over-rating him/her is unfair, both to the employee and to the City.
11. Use the spaces for comments - thoughtful comments give the most complete picture of the
employee's performance. Note that ratings of 1,2,4, or 5 require specific written
explanations for each factor thus checked. Do not hesitate to use attachments if you find
there is insufficient space for you comments.
12. The summary evaluation is the entire report condensed into a range of five performance
levels - read and understand the definitions of the summary evaluation levels mentioned in
the instructions before you evaluate the employee's overall performance. Your own balanced
judgement is the determinant in the summary evaluation, and not the result of applying a
mathematical formula. While your summary evaluation should logically reflect performance
levels indicated by your checks in Parts I, II, and III, it should not be dictated by factors
which may vary in degrees of importance between different jobs and job levels. Ask
yourself how well the employee measures up to the standards of acceptable job performance
for his/her position.
13. It should be borne in mind that before probationary or permanent employees can be properly
released for reasons of unsatisfactory performance, there must be documented evidence of a
specific nature. Performance evaluations are intended to provide a written record of
specified deficiencies during and/or at the close of the rating period in which the deficiencies
were observed. Employee deficiencies affecting job performance which are not recorded on
the performance evaluation form or in special unscheduled reports cannot be used as a basis
for dismissal.
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14. Special unscheduled reports - In some cases, and particularly for permanent employees,
additional warnings in the form of unscheduled reports may be required before
recommendations for demotion or dismissal are made. Special, unscheduled reports should
not only be used in pre-release circumstances. They are an ideal method of commending
outstanding employee performance in meritorious circumstances, and are a valuable asset to
a deserving employee's candidacy for promotions.
V.
DEFINITIONS OF PERFORMANCE FACTORS AND GUIDES FOR THEIR USE
The areas listed in Part I represent the major areas of performance to be evaluated. Check the
rating category which best describes the employee's performance in each of the areas listed. The
following will assist you in determining the rating.
a. Poor (Unsatisfactory): Performance clearly inadequate in major area of responsibility listed.
Employee has demonstrated inability or unwillingness to improve or to meet standards.
Performance not acceptable.
b. Fair (Needs Improvement): Performance in major area of responsibility listed periodically
or regularly falls short of normal standards. This evaluation indicates the supervisor's belief
that the employee can and will make the necessary improvements.
c. Good (Meets Requirements): Consistently competent performance in area listed; meets
standards for the position.
d. Excellent (Exceeds Standards): Performance consistently exceeds general standards in area
listed.
VI. DEFINITION OF POSITION TARGETS AND GUIDES FOR THEIR USE
Position targets are defined as objectives which are specific, measurable, and realistically
attainable. Position targets are established at the discretion of the supervisor at the time of the
employee's performance evaluation, and should be identified in Part II. Extent of achievement of
such position targets will be evaluated at the employee's next performance evaluation. Position
targets must be established in areas where an employee is performing at an unsatisfactory level
or needs improvement level, and may be established for an employee performing at a meets
requirements, or exceeds requirements level.
Position targets are to be used for non-supervisory support personnel.
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VII. INSTRUCTIONS FOR USE OF THE PERFORMANCE EV ALUA nON FORM
A. Summary Comments & Evaluation by the Employee
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1. Employee (Evaluator) Comments: This area is reserved for any additional comments the
supervisor wants to make.
2. Overall Rating: Consider all factors carefully and view this rating from the last
performance evaluation. Check anywhere within the range that best describes the overall
rating as directly related to work performance and use the rating categories listed in V
above.
B. General
I. Both the supervisor and the employee shall complete a performance evaluation form
prior to the interview. All sections of the form should be completed. The overall rating
by the supervisor may be completed before or during the employee/supervisor
conference.
2. Comments on the employee's future potential by the supervisor shall include positive
goals and objectives set forth by the supervisor while conferring with the employee.
3. If space for comments is inadequate, similarly dated and signed attachments may be
made (either typewritten or in ink). All attachments must be made in triplicate - one
copy for the supervisor, one copy for the employee, and the original for the City
Coordinator's Office.
4. Due dates shall be observed. Particularly important due dates are for probationary
reports and scheduled anniversary dates.
5. APPEALS: At the conclusion ofthe review with the supervisor, the employee is asked
whether he/she agrees with the evaluation or wishes to discuss (appeal) the review with
the next higher supervisor within his/her department. Those directly under the City
Coordinator may appeal the review with the City Coordinator or designee. At the
conclusion of the interview, the employee's and the supervisor's performance evaluation
form shall be signed by both parties. One set is to be retained by the employee and one
set is to be retained by the supervisor.
If an appeal is indicated, the department head shall review both the employee's and the
supervisor's performance evaluation form and shall confer with the employee and
supervisor, jointly, within ten (10) days.
6. The performance of all probationary employees (either new-hire or promotional) shall be
reviewed prior to the completion of the probationary period.
7. The performance of all permanent employees shall be reviewed annually.
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8. Unscheduled reports may be filed at any time for either permanent or probationary
employees.
NOTE
All discussions and writings shall be kept in confidence and shall be kept between the employee, the
supervisor, the department head, and the City Coordinator or designee. Performance evaluations shall
become a part of the employee's personnel file.
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EMPLOYEE PERFORMANCE EVALUATION
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EMPLOYEE NAME
DEPARTMENT
DIVISION
CLASSIFICA TlON
CLASSIFICA 11 ON DATE
EV ALVA TION DATE
TYPE OF EVALUATION:
3-month probationary
Annual
6-month probationary
Other
This performance evaluation should be submitted to the City Coordinator by
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Employee Evaluation
Part I
Supervisory Personnel
Working relationship with Co-Workers.
Supervisors and Public
POOR
FAIR
GOOD
EXCELLENT
(Unacceptablt)
{Needs Improvement)
(Accoptable)
IExceeds Standards)
1 Accepts suggestions and instructions from supervisor.
2 In person and telephone contacts with the public are handled in
an efficient, competent manner.
3 Conflicts or problems in working relationships are resolved
through the employee's initiative and chain of command
procedure is followed when involvement of higher authorities is
deemed necessary.
Teamwork
1 Keeps current on policies and procedures of work unit.
2 New and/or additional assignments are accepted and
performed.
3 Keeps supervisor informed on projects/special assignments.
4 Works with supervisor and others in planning and building an
effective work force (unit).
5 Suggests improved work methods and tries to improve
effectiveness of work force (unit).
6 Willing to share expertise and assists others in learning new
processes.
7 Participates in a constructive manner in team meetings.
8 Follows through on assignments overall. I
Observance of/compliance with Personnel
Policies and Procedures Manual
1 Keeps current on city-wide and departmental policies/work
rules.
2 All absences are pre-approved or authorized by supervisor.
. 3 Lunch and break rules are complied with.
4 Attendance is regular and employee sick leave usage appears to
be reasonable.
5 Departmental policies and work rules(start times, lunch/coffee
breaks. smoking rules. etc) are followed as prescribed.
Assignment/Training of Subordinates
1 Instructions are provided in a clear and timely manner.
2 Plans work to minimize unproductive time.
3 Assignment of tasks are made in a fair and equitable manner.
4 Job site decisions regarding equipment and personnel are
appropriatelv made.
Position Objectives. Responsibilities. and
Performance Review Criteria
1 Achieves Primary obiective of position.
2 Achieves Annual objectives agreed to.
3 Carries out maior areas of responsibilities.
4 Meets performance review criteria.
Employee Evaluation
Part I
Police Personnel
Working relationship with Co-Workers.
Supervisors and Public
POOR
FAIR
GOOD
EXCELLENT
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1 Accepts suggestions and instructions from supervisor.
2 In person and telephone contacts with the public are handled in an
efficient, competent manner.
3 Conflicts or problems in working relationships are resolved through
the employee's initiative and chain of command procedure is followed
when involvement of higher authorities is deemed necessary.
(UnO<:tt1>'abI.}
(Nfeds ImprOVl"mfnt)
(Acc.plaill.}
(Excnds Standards)
Teamwork
1 Keeps current on policies and procedures of work unit.
2 New and/or additional assignments are accepted and performed.
3 Keeps supervisor informed on projects/special assignments.
4 Works with supervisor and others in planning and building an
effective work force (unit).
5 Suggests improved work methods and tries to improve effectiveness
of work force (unit).
6 Willing to share expertise and assists others in learning new
processes.
7 Participates in a constructive manner in team meetinQs.
8 Follows through on assignments overall.
Observance of/compliance with Personnel
Policies and Procedures Manual
1 Keeps current on city-wide and departmental policies/work rules.
2 All absences are pre-approved or authorized by supervisor.
3 Lunch and break rules are complied with.
4 Attendance is regular and employee sick leave usage appears to be
reasonable.
5 Departmental policies and work rules{start times, lunch/coffee
breaks, smoking rules, etc) are followed as prescribed.
Response to Radio Calls and Assignments
1 Response to radio calls are made promptly, safely and within
prescribed procedures.
2 Demonstrates ability to act appropriately under unusual
circumstances and to take command of emerQency situations..
3 Composure is maintained during stressful situations; demonstrates
ability to diffuse potentiallv violent situations..
4 Demonstrates sensitivity to victims of crime, or emergency situations.
5 Courtesy is demonstrated in citizen contacts.
6 Reports are completed in a thorough and timely manner.
7 Evidence is preserved and thorouahlv described..
Position Objectives. Responsibilities. and
Performance Review Criteria
1 Achieves Primary obiective of position.
2 Achieves Annual obiectives agreed to.
3 Carries out maior areas of responsibilities.
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Employee Evaluation
Part I
Fire Personnel
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Working relationship with Co-Workers,
Supervisors and Public
POOR
FAIR
GOOD
EXCELLENT
1 Accepts suggestions and instructions from supervisor.
2 In person and telephone contacts with the public are handled in an
efficient, competent manner.
3 Conflicts or problems in working relationships are resolved through
the employee's initiative and chain of command procedure is followed
when involvement of higher authorities is deemed necessary.
(Unacctpt.bI.)
(N..ds Improvementl
(Acl:tptabl.)
IExcetds Standards)
Teamwork
1 Keeps current on policies and procedures of work unit.
2 New and/or additional assignments are accepted and performed.
3 Keeps supervisor informed on projects/special assignments.
4 Works with supervisor and others in planning and building an
effective work force (unit).
5 Suggests improved work methods and tries to improve effectiveness
of work force (unit).
6 Willing to share expertise and assists others in learning new
processes.
7 Participates in a constructive manner in team meetings.
I 8 Follows through on assignments overall.
Observance of/compliance with Personnel
Policies and Procedures Manual
1 Keeps current on city-wide and departmental policies,lwork rules.
2 All absences are pre-approved or authorized by supervisor.
3 Lunch and break rules are complied with.
4 Attendance is regular and employee sick leave usage appears to be
reasonable.
5 Departmental policies and work rules(start times, lunch/coffee
breaks, smoking rules, etc) are followed as prescribed.
Response to Fire Alarms and Emergency Situations
1 Response to fire alarms are made promptly, safely and within
prescribed procedures.
2 Demonstrates ability to perform hazardous tasks under emergency
conditions.
3 Composure is maintained during stressful situations.
:
4 Demonstrates sensitivity to victims of fire loss and other emergency
situations.
5 Reports are completed in a thorough and timely manner.
Position Objectives. Responsibilities, and
Performance Review Criteria
1 Achieves Primary objective of position.
2 Achieves Annual objectives aQreed to.
3 Carries out major areas of responsibilities.
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Employee Evaluation
Part I
Public Works Personnel
1 Accepts suggestions and instructions from supervisor.
2 In person and telephone contacts with the public are handled in an
efficient, competent manner.
3 Conflicts or problems in working relationships are resolved through
the employee's initiative and chain of command procedure is followed
when involvement of higher authorities is deemed necessary.
(Unacc.ptabl.)
(N.eds Improvom.nt)
(Acceptable)
(Exc.eds Standords)
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Working relationship with Co-Workers,
Supervisors and Public
POOR
FAIR
GOOD
EXCELLENT
Teamwork
1 Keeps current on policies and procedures of work unit.
2 New and/or additional assignments are accepted and performed.
3 Keeps supervisor informed on projects/special assignments.
4 Works with supervisor and others in planning and building an
effective work force (unit).
5 Suggests improved work methods and tries to improve effectiveness
of work force (unit).
6 Willing to share expertise and assists others in learning new
processes.
7 Participates in a constructive manner in team meetings.
8 Follows through on assignments overall.
Observance of/compliance with Personnel
Policies and Procedures Manual
1 Keeps current on city-wide and departmental policies/work rules.
2 All absences are pre-approved or authorized by supervisor.
3 lunch and break rules are complied with.
4 Attendance is regular and employee sick leave usage appears to be
reasonable.
5 Departmental policies and work rules{start times, lunch/coffee
breaks, smoking rules, etc) are followed as prescribed.
6 Operates equipment in a safe and effective manner.
7 Prescribed operator maintenance is performed on schedule.
8 Supplies, equipment and tools are used and stored in accordance with
departmental policv.
9 All accidents involving motorized vehicles and other equipment are
reported to supervisor in a timelv manner.
10 Safety hazards and unsafe acts are reported to supervisor in a timely
manner.
11 Safety rules and procedures are followed.
12 Work areas and equipment are kept clean and orderly.
Position Objectives, Responsibilities, and
Performance Review Criteria
1 Achieves Primary objective of position.
2 Achieves Annual obiectives aareed to.
3 Carries out maior areas of responsibilities.
4 Meets performance review criteria.
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Employee Evaluation
Part I
Office Support Personnel
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Working relationship with Co-Workers,
Supervisors and Public
POOR
FAIR
GOOD
EXCElLENT
1 Accepts suggestions and instructions from supervisor.
2 In person and telephone contacts with the public are handled in an
efficient, competent manner.
3 Conflicts or problems in working relationships are resolved through
the employee's initiative and chain of command procedure is followed
when involvement of higher authorities is deemed necessary.
fUnacceplablt)
INttds lmprovtmtnl)
lAccoptabl.)
fExcftds Standards)
Teamwork
1 Keeps current on policies and procedures of work unit.
2 New and/or additional assignments are accepted and performed.
3 Keeps supervisor informed on projects/special assignments.
4 Works with supervisor and others in planning and building an
effective work force (unit).
5 Suggests improved work methods and tries to improve effectiveness
of work force (unit).
6 Willing to share expertise and assists others in learning new
processes.
7 Participates in a constructive manner in team meetings.
8 Follows through on assignments overall.
Observance of/compliance with Personnel
Policies and Procedures Manual
1 Keeps current on city-wide and departmental policies/work rules.
2 All absences are pre-approved or authorized by supervisor.
3 Lunch and break rules are complied with.
4 Attendance is regular and employee sick leave usage appears to be
reasonable.
5 Departmental policies and work rules(start times, lunch/coffee
breaks, smoking rules, etc) are followed as prescribed.
Information Processing, Basic Skills and Organization
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1 Reports, records and correspondence are complete, accurate and
prepared in proper format.
2 Files and records are maintained in an orderly and systematic
manner.
3 Develops and maintains effective records systems that match
departmental procedures and information use.
4 Performance of assigned projects is consistent with currently
accepted techniques, standards and procedures.
5 Tasks are performed accurately and with attention to detail.
6 Personal matters (telephone calls, etc.) do not unreasonable interrupt
work performance.
7 Personal and telephone contacts with the public are handled with
efficiency, competence, courtesy, and helpfulness.
8 Conduct is assertive yet professional in dealing with those providing
services to the City to assure that work progress and problems are
resolved.
Page 1
Employee Evaluation
Part I
Office Support Personnel
Position Objectives. Responsibilities. and
Performance Review Criteria
1 Achieves Primary objective of position.
POOR
{UnKuptab!1P1
2 Achieves Annual objectives agreed to.
3 Carries out major areas of responsibilities.
4 Meets performance review criteria.
Page 2
FAIR
INtflis Improvement)
GOOD
fA<;c.pllbl.)
EXCEllENT
(Exceeds Standards)
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EMPLOYEE EVALUATION
PART II - B
SUPPORT PERSONNEL
POSITION TARGETS
1.
Appraisal of past position targets. Evaluator and employee are to briefly
summarize and rate position targets which were identified at the last
reporting period.
Position Target Met Not Comments
Met
II.
List position targets set by employee and evaluator based on current
evaluation:
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EMPLOYEE EVALUATION
PART II - A
SUPERVISOR'S GOALS/OBJECTIVES
I. Appraisal of past ~oals and objectives. Evaluator and employee are to
briefly summarize and rate goals/objectives which were approved at the
last reporting period. .
Goals / Objectives Not Met Comments
Met
II. List goals/objectives set by employee and evaluator for next evaluation
period:
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Employee Evaluation
Part III
COMMENTS
I. Employee's Comments:
This Performance Appraisal has been discussed with me.
I understand that my signature does not necessarily indicate agreement.
Employee's Signature
Date
II. Evaluator's Comments:
The evaluation and objectives have been discussed with the employee.
Evaluator's Signature
Date
To be noted and initialed by Personnel
by
Date
Signature
SPECIAL MEETING
STILLWATER CITY COUNCIL
MINUTES
March 1, 1994
4:30 p.m.
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The meeting was called to order by Acting Mayor Kimble.
Present:
Councilmembers Bodlovick, Cummings (arrived at 4:40 p.m.), Funke, and
Kimble
Ahsent:
Mayor Hooley
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Comm. Dev. Director Russell
Recording Secretary Schaubach
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Paul Hoffman, Bill Bell, Tom Thuesen, Chuck
Dougherty, Bruce Brillhart, David Paradeau,
Jelle DeBoef
WORKSHOP TO DISCUSS TAX INCREMENT FINANCING ASSISTANCE FOR
DOWNTOWN HOTEL DEVELOPMENT.
Council met with Paul Hoffman of Hoffman Companies, and Bill Bell, owner of
franchise rights to Country Inn and Suites. Community Development Director Russell
reviewed the proposed project. The developer requested City assistance and the Council
reviewed and discussed the nine items requested by the developer.
Finance Director Deblon recommended that, if TIF is provided, it should be on a pay-as-
you-go basis, and the City not bond for the project. Mr. Hoffman stated that pay-as-you-
go would not work for this project.
Council agreed to continue the discussion at another workshop meeting at 4:30 p.m. on
Tuesday, March 15, 1994.
ADJOURNMENT
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adjourn the
meeting at 6:00 p.m. (All in favor)
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SPECIAL MEETING
STILLWATER CITY COUNCIL
MINUTES
March 7, 1994
7:00 p.m.
-
The meeting was called to order by Acting Mayor Kimble.
Present:
Councilmembers Bodlovick, Cummings (arrived at 8: 15 p.m.),
Funke, and Kimble
Absent:
Mayor Hooley
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Comm. Dev. Director Russell
City Engineer Eckles
Public Works Director Junker
City Planner Pung- Terwedo
Fire Chief Ness
City Clerk Weldon
Recording Secretary Schaubach
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Ed Cain, David Johnson, Bruce Brillhart, Chuck Dougherty,
Duane and Martha Hubbs, Planning Commission Members: Don Valsvik,
Rob Hamlin, Glenna Bealka, Kirk Roetman, and Dorothy Foster;
Joyce Levine, Dick Olsen, Pete Smith
WORKSHOP ON COMPREHENSIVE PLAN
Council met with members of the Planning Commission to review the Comprehensive
Plan Update process. Community Development Director Russell summarized the results
of a public meeting held on January 31. Planning Commission member Don Valsvik also
commented on the results of that meeting.
Mr. Russell summarized the results of Phase I, and identified the ten key planning issues.
He also reported on projected population growth and potential expansion areas.
Alternatives for the Phase II study include: I)Phased expansion into total planning area.
2)Phased expansion into portions of the planning area. 3)No major residential expansion.
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City Planner Ann Pung- Terwedo reviewed comments from Stillwater residents who
attended the January 31 meeting.
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to direct Staff and
Stillwater City Council Minutes
Special Meeting
March 7, 1994
e
the Planning Commission to proceed with preparation of Phase II of the Comprehensive Plan
Update. (All in favor)
(Council recessed for 10 minutes and reconvened at 8:05 p.m.)
(Council member Cummings arrived at 8: 15 p.m.)
DISCUSSION OF PUBLIC FACILITIES ELEMENT OF COMPREHENSIVE PLAN
Joyce Levine of Camiros, Ltd., presented a report on public facilities.
Motion by Councilmember Funke, seconded by Councilmember Cummings to set a workshop
on public facilities for Tuesday, March 22, 1994 at 7:00 p.m. (All in favor)
DOWNTOWN HOTEL
Council discussed the results of the March 1, 1994, City Council Workshop with the
developer of a proposed downtown hotel. Council noted that there are other parties
interested in developing this site, and CouncIl will be willing to meet with those parties
at the workshop meeting on March 15.
(Council recessed for 10 minutes and reconvened at 9:25 p.m.)
RESOLUTION REOUESTING FUNDING FOR LEVEE WALL REPAIR
Motion by Council member Funke, seconded by Councilmember Bodlovick to adopt the
appropriate resolution requesting the Minnesota State Legislature to appropriate $200,000 in the
FY 1995 State Bonding Authority for the remaining State matching funds needed for the $3.2
million project, to permit the repair, construction, extension, and expansion fo the flood wall
system on the S1. Croix River at Stillwater to move forward,and avoid any delays in the project
completion. (Resolution No. 94-68)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Kimble
Nays - None
DISCUSSION OF CITY-WIDE SALES TAX
Councilmember Cummings presented a proposal for a city-wide one percent sales tax to
fund capital improvements projects.
Motion by Council member Cummings, seconded by Councilmember Funke to direct Staff to
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Stillwater City Council Minutes
Special Meeting
March 7, 1994
prepare a bill for the State Legislature requesting a referendum for a city-wide one percent sales
tax. (Ayes - 3; Nays - 1, Councilmember Bodlovick)
OTHER BUSINESS
Claim for Demolition of Mailbox
Motion by Councilmember Cummings, seconded by Council member Funke to submit two claims
against the City to the City's insurance carrier. (All in favor)
Request for Word-Processing Equipment
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve the
request by the Administration Department for Word-processing equipment at an estimated cost
of $197. (All in favor)
Request for Chairs
Motion by Councilmember Cummings, seconded by Councilmember Funke to approve the
request by the Administration Department for four chairs at an estimated cost of $750. (All in
favor)
APPOINTMENT OF BUILDING COMMITTEE
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to appoint the full
City Council as the Building Committee for the remodeling of City Hall, and to direct the City
Coordinator"to work with BWBR architects. (All in favor)
OPEN BURNING PERMIT FEE
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to adopt the
appropriate resolution establishing a $10 fee for an open burning permit. (Resolution No. 94-70)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Kimble
Nays - None
ADJOURNMENT
Motion by Councilmember Funke, seconded by Councilmember Cummings to adjourn the
meeting at 10:20 p.m. (All in favor)
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Stillwater City Council Minutes
Special Meeting
March 7, 1994
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ATTEST:
CITY CLERK
Resolutions:
No. 94-68 - Requesting appropriation from Minn. Legislature for levee
wall project
No. 94-70 - Establishing a $10 fee for open burning permit
4
MAYOR
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SPECIAL MEETING
STILLWATER CITY COUNCIL
MINUTES
March 15, 1994
4:30 p.m.
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The meeting was called to order by Acting Mayor Kimble.
Present:
Council members Bodlovick, Cummings, Funke, and Kimble
Absent:
Mayor Hooley
Also Present:
City Coordinator Kriesel
Acting City Attorney Thole
Finance Director Deblon
Comm. Dev. Director Russell
City Planner Pung- Terwedo
Recording Secretary Schaubach
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
Duane Hubbs, Martha Hubbs" Chuck Dougherty,
John Berglund, Todd Weiss
CONTINUATION OF WORKSHOP TO DISCUSS TAX INCREMENT FINANCING
ASSISTANCE FOR DOWNTOWN HOTEL DEVELOPMENT.
Council received a letter from Hoffman Development Corporation stating their decision
to not attend the workshop continuation. Council discussed a second proposal received
for the site. Duane Hubbs, Chuck Dougherty, and John Berglund, representing S1. Croix
Preservation Company, presented a purchase agreement for the property, and proposed
to develop a lodging/convention facility on the site.
Motion by Councilmember Funke, seconded by Council member Bodlovick to approve in concept
the purchase agreement presented by S1. Croix Preservation Company to purchase the former
Hooley's site downtown in order to develop a lodging/convention site, with the condition that
it is reviewed and approved by the City Attorney, and to request input from Staff. (All in favor)
Council directed the City Attorney to inform the Charter Commission of the pending sale
of the property.
OTHER BUSINESS
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Council asked the City Attorney's office to review and clarify appropriate procedure for
discussion of items which are not on the Council agenda.
Stillwater City Council Minutes
Special Meeting
March 15, 1994
RECESS
Motion by Councilmember Funke, seconded by Councilmember Cummings to recess the meeting
at 5:25 p.m. until the 7:00 p.m. meeting. (All in favor)
MAYOR
ATTEST:
CITY CLERK
Submitted by:
Shelly Schaubach
Recording Secretary
2
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REGULAR MEETING
STILLWATER CITY COUNCIL
MINUTES
March 15, 1994
7:00 p.m.
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The meeting was called to order by Acting Mayor Kimble.
Present:
Councilmembers Bodlovick, Cummings, Funke, and Kimble
Absent:
Mayor Hooley
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
City Engineer Eckles
Consulting Engineer Moore
City Planner Pung- Terwedo
Planning Commission Chairman Fontaine
Recording Secretary Schaubach
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
John Kraemer, Jim Kolb, Charles Huyink, Gary Laidig,
Mark Holsten, Mark Mason, Jerry Winslow, Dave Schwartz
APPROVAL OF MINUTES
Motion by Council member Cummings, seconded by Councilmember Funke to approve the
minutes of the Regular Meeting of February 15, 1994, the Special Meeting of February 22,
1994, and the Regular and Recessed Meetings of February 28, 1994. (All in favor)
INDIVIDUALS, DELEGATIONS & COMMENDATIONS
John Kraemer - Building Code Proposals.
Mr. Kraemer submitted a proposal for revising the building code in order to provide
information to neighbors when proposed construction may impact their views.
Motion by Councilmember Funke, seconded by Councilmember Cummings to send the building
code proposal for view considerations submitted by John Kraemer to the Planning Commission
for review and recommendation. (All in favor)
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Stillwater City Council Minutes
Regular Meeting
March 15, 1994
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Jim Kolb - Request for Transit Funding.
Mr. Kolb requested assistance from the City in the amount of $3,367.59 in order to
provide Saturday bus service. The City Finance Director reported that there are no
remaining funds in the 1994 budget.
Motion by Councilmember Funke, seconded by Council member Bodlovick to request that Jim
Kolb, Valley Transit, Inc. submit a request for financial assistance consideration in the 1995
budget. (All in favor)
STAFF REPORTS
1. Finance Director -
Flexible Benefit Plan
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve the
proposal of MIl Life for employee flexible spending accounts administration. (All in favor)
Request to Purchase PC and Printer
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to authorize the the
purchase of a PC and Printer for use by the Senior Account Clerk at an approximate cost of
$2,000. (All in favor)
Request to send Senior Account Clerk to Seminar
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to authorize the
Senior Account Clerk to attend a seminar in Minneapolis on wages, hours, and pay for
Minnesota employers at a cost of $235. (All in favor)
2. Community Development Director -
Request for External Tape Backup Unit and Tapes
Motion by Council member Funke, seconded by Councilmember Cummings to authorize the
purchase of an external personal computer backup unit and tapes for Planning, Administration,
and Finance, at a cost of $650. (All in favor)
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Stillwater City Council Minutes
Regular Meeting
March 15, 1994
3. City Engineer -
Request to Employ Part-Time Temporary Sewer Maintenance Worker
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the
appropriate resolution employing Dan Crimmins as temporary labor maintenance worker.
(Resolution No. 94-71)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble.
Nays - None
Request to Repair Public Works Garage
City Engineer Eckles requested $10,000 for repair of the City's Public Works Garage.
Council directed the Engineer to obtain quotes and return to Council with a
recommendation.
4. Consulting Engineer -
Change Order for Repair of Boiler Doors
Consulting Engineer Moore reported that the boiler doors from the old Junior High
School were broken and will need to be repaired before being installed in the parking lot
wall, at a cost of $2,500.
Motion by Councilmember Funke, seconded by Councilmember Cummings to deny the request
for repair of the Junior High School boiler doors at a cost of $2,500. (All in favor)
Request for Approval of Private Consulting Work
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve the
request by the City Engineer to prepare a preliminary plat for Dick Huelsman on a private
consulting basis. (All in favor)
West Wing Junior High Parking Lot - Payment No.2
Motion by Councilmember Funke, seconded by Council member Bodlovick to adopt the
appropriate resolution approving the application for payment No.2 by Tower Asphalt for the
West Wing Jr. High Parking Lot in the amount of $109,466.46. (Resolution No. 94-72)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
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Regular Meeting
March 15, 1994
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Change Order Request - L.I. 285
Motion by Councilmember Funke, seconded by Council member Bodlovick to adopt the
appropriate resolution approving Change Order No.1, for the S.E. Area Sanitary Sewer Project,
L.I. 285 in the amount of -$5,125. (Resolution No. 94-73)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
Approval of Plans and Specifications for Highlands V
Motion by Councilmember Cummings, seconded by Councilmember Funke to adopt the
appropriate resolution approving the plans and specifications for Highlands Fifth Addition, and
authorizing advertisement for bids. (Resolution No. 94-74)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider the request for vacation of a
portion of Carnelian Street between West Stillwater Avenue and West Wilkins, Charles
Huyink, Stillwater Good Samaritan Center, petitioner.
Notice of the hearing was placed in the Stillwater Gazette on March 14, 1994,
and mailed to affected property owners.
Comm. Dev. Director Russell reviewed the request. Planning Commission Chairman
Fontaine reported that the Planning Commission unanimously approved this request.
Charles Huyink, administrator of the Good Samaritan Center, stated that the request is
submitted in order for the Good Samaritan Center to build a proposed addition.
Motion by Council member Funke, seconded by Councilmember Bodlovick to adopt the
appropriate resolution approving the request to vacate a 20-foot portion of Carnelian Street
between West Stillwater Avenue and West Wilkins Street, Case. No. SV/94-8. (Resolution No.
94-75)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
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Stillwater City Council Minutes
Regular Meeting
March 15, 1994
UNFINISHED BUSINESS
1. Approval: Proposed legislation - City-wide Sales Tax
City Attorney Magnuson presented a draft of the legislation for the proposed one percent
city-wide sales tax which Council reviewed and amended. Councilmember Cummings
reviewed the reasons for proposing the sales tax. State Senator Gary Laidig and State
Representative Mark Holsten were present to discuss the proposal and the Council's
request to bring the proposal before the State Legislature. The meeting was opened to
comments from the audience.
Brian Simonet, Simonets Furniture, stated that it would be unfair to retailers. Dave
Peterson, Water Music, stated that it would have a negative impact on his business.
James Laskin, Downtown retail owner, also stated that it would affect his business.
Gary Kriesel, 1451 Lydia Circle, stated that it will adversely affect local businesses.
Shawn Draper, Chamber of Commerce President, stated that the Chamber is concerned
with the process, and offered the services of the Chamber to build consensus. Larry
Kraft, Kinsel's Liquor Store, stated that he already collects a nine percent tax, and is
against an additional tax. Gene Bealka stated that he is in favor of the proposed projects
but not with the method of funding.
John Hall, 2300 Bayberry, stated that the Council should set priorities for the revenue.
Wayne Wohlers, Kinsel's Liquor Store, stated that this issue was not discussed with the
Downtown business owners before it was voted on by Council.
Representative Holsten stated that he felt the issue was too premature to present to the
Legislature, and suggested that it be placed on the ballot this fall and brought before the
Legislature next year.
(Council took a lO-minute recess and reconvened at 9:50 p.m.)
Motion by Councilmember Funke, seconded by Councilmember Cummings to adopt the
appropriate resolution to place the one percent city-wide sales tax on the November ballot and
present the bill to the State Legislature next year. (Resolution No. 94-76)
Ayes - Council members Cummings, Funke, and Acting Mayor Kimble
Nays - Councilmember Bodlovick
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Regular Meeting
March 15, 1994
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2. Approval: Agreements for Lumberjack Days and Wild West Weekend
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to adopt the
appropriate resolution approving the agreement between the City of Stillwater, David Swanson,
and American Legion Post 48 for the Lumberjack Days Parade. (Resolution No. 94-77)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the agreement between the City of Stillwater and the
Lumberjack Days Festival Association, for the Lumberjack Days celebration. (Resolution No.
94-78)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
Motion by Councilmember Funke, seconded by 'Councilmember Cummings to adopt the
appropriate resolution approving the agreement between the City of Stillwater and James Nelson
for the Wild West Weekend. (Resolution No. 94-79)
Ayes - Councilmembers Cummings, Funke, and Acting Mayor Kimble
Nays - Council member Bodlovick
3. Second Reading: Ordinance creating a Shoreland District and regulating development in
shoreland areas, City of Stillwater, applicant. (Case No. ZAT/94-2)
Motion by Councilmember Bodlovick, seconded by Council member Funke to have a second
reading by title of the Subdivision Ordinance adding Subdivision 33, Shoreland Management
Regulation. (All in favor)
4. Report: Results from Phase II Environmental Site Assessment for UBC Lumberyard
property.
Mark Mason from ATEC reviewed the Phase II Environmental Study for the UBC site.
Jerry Winslow from NSP discussed how the site will be cleaned up.
Motion by Councilmember Funke, seconded by Councilmember Cummings to accept the Phase
II Environmental Study for the UBC Site and reconfirm the City's interest in purchasing the site.
(All in favor)
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Stillwater City Council Minutes
Regular Meeting
March 15, 1994
5. Approval: Purchase of bench and trash receptacle for Pine and Third Streets.
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to table the request
to purchase six benches and two trash receptacles for the new public parking lot. (All in favor)
6. Request: Use of city land north of Orleans Street for Park and Ride lot.
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve the
use of City land north of Orleans Street for Park and Ride lot. (All in favor)
7. Request: Hire consultant to assist in Comprehensive Plan Update.
Motion by Councilmember Funke, seconded by Councilmember Cummings to approve the
request for an additional $10,000 for the Comprehensive Plan Budget to hire a consultant to
assist in the Comprehensive Plan Update. (All in favor)
NEW BUSINESS
1. Award of Bid: L.I. 284, Repair of Myrtle Street Drainage Project.
Motion by Councilmember Cummings, seconded by Councilmember Funke to table the award
of the bid for L.I. 284, Repair of Myrtle Street Drainage Project. (All in favor)
2. Award of Bid: L.I. 301, Stillwater Market Place Project.
Motion by Councilmember Cummings, seconded by Councilmember Funke to adopt the
appropriate resolution awarding the bid for L.I. 301, Stillwater Market Place Project to the low
bidder, USEMCO, for $53,650. (Resolution No. 94-80)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
CONSENT AGENDA
1. Resolution: Directing Payment of Bills.
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Motion by Council member Cummings, seconded by Councilmember Funke to adopt the
appropriate resolution approving the Consent Agenda of March 15, 1994, including the
following:
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Stillwater City Council Minutes
Regular Meeting
March 15, 1994
-
1. Directing Payment of Bills (Resolution No. 94-69)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
2. Request: Heritage Preservation Commission members to attend conference.
COMMUNICATIONS/REQUESTS
Workshop with Charter Commission
Council agreed to set a workshop with the Charter Commission on April 19, 1994 at
4:30 p.m.
Gambling License Application
Motion by Council member Funke, seconded by Councilmember Bodlovick to adopt the
appropriate resolution approving the gambling license application for the Fraternal Order of
Eagles Aerie 94 at Canelake's St.Croix Club Bar and Restaurant. (Resolution No. 94-81)
Ayes - Councilmembers Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
STAFF REPORTS (continued)
1. City Coordinator -
Resource Recovery Project
Motion by Councilmember Cummings, seconded by Councilmember Funke to direct the City
Coordinator to investigate the proposed Ramsey/Washington County Resource Recovery service
charge and report back to the Council. (All in favor)
Motion by Councilmember Bodlovick to have a first reading of an ordinance amending the
garbage collection fees. Motion died for lack of a second.
Pagers for Fire Department
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve the
purchase of pagers for the Fire Department at a cost of $1,341.90. (All in favor)
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March 15, 1994
Reclassification of Parks Employees
Motion by Councilmember Funke, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the reclassification of Parks employees Scott Schell to
Parkkeeper and Scott Schmidt to Junior Parkkeeper, effective March 16, 1994. (Resolution No.
94-82) ,
Ayes - Council members Bodlovick, Cummings, Funke, and Acting Mayor Kimble
Nays - None
ADJOURNMENT
Motion by Councilmember Funke, seconded by Council member Bodlovick to adjourn the
meeting to Executive Session to discuss labor relations negotiations at 11: 10 p.m. (All in favor)
MA YOR
ATTEST:
CITY CLERK
-
Resolutions:
No. 94-69 - Payment of Bills
No. 94-71 - Employing Dan Crimmins as PIT Temporary Sewer Maintenance Worker
No. 94-72 - Approving Payment No.2, Tower Asphalt
No. 94-73 - Approving Change Order No.1, L.I. 285
No. 94-74 - Approving Plans and Specs, authorizing advertisement for bids, Highlands V
No. 94-75 - Vacating 20-ft portion of Carnelian St. between W. Stillwater Ave. and
W. Wilkins St.
No. 94-76 - To place one percent city-wide sales tax on November ballot
No. 94-77 - Approving agreement for Lumberjack Days Parade
No. 94-78 - Approving agreement for Lumberjack Days celebration
No. 94-79 - Approving agreement for Wild West Weekend
No. 94-80 - Awarding bid for L.I. 301 to USEMCO
No. 94-81 - Approving Eagles gambling license
No. 94-82 - Reclassification of Scott Schell and Scott Schmidt in Parks Dept.
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,,,,Lv
MEMORANDUM
TO:
FROM:
Mayor and City Council
Downtown Parking Commission
RE:
Temporary Use of a Parking Space in front of the
Grand Garage at 324 S. Main
Discussion
The Rivertown Trolley, Bob Raleigh, requests the use of the north
parking space in front of the Grand Garage at 324 S. Main from April 5
to October 1, 1994 for a Trolley Stop. Mr. Raleigh feels that he would
like more exposure for the Trolley.
The Downtown Parking Commission reviewed the proposal at their meeting
of March 30, 1994. They denied Mr. Raleigh's request to use the space
until October 1994. They felt that April and May would be appropriate.
After Memorial Day is questionable because of the parking and traffic
problems in the South Main area. The Parking Commission is willing to
review the proposal after Labor Day to evaluate the Trolley Stop and
location.
The Downtown Parking Enforcement Officer has concerns about parking
enforcement of the spot when the Trolley is on a tour.
Parking Commission Recommendation
Approval to allow the Rivertown Trolley to use the north parking space
in front of the Grand Garage at 324 S. Main for a Trolley Stop with the
following conditions:
1) The times of use will be from 9 a.m. to 3 p.m. Monday through Friday.
2) The Trolley Stop use will be reviewed and evaluated after Memorial
Day or on June 1, 1994.
3) This approval to use the parking spot is effective until June 15,
1994.
Ii. '."0
STILLWATER
TROLLEY TOURS
J;.
-
March 10, 1994
Stillwater Planning Commission
Stillwater City Hall
Dear Friends,
The Stillwater Trolley has become a significant part of the
profile of downtown during the last 5 years. We are always
looking for ways to improve our services and fulfill the
expectations of the community and our clientele.
Traditionally, we have started operating tours in May. This
year we would like to start in April if possible, but we have
found, the traffic patterns on the east side of Main Street are
very light until things warm up. Therefore, we would like to
operate from the platform in front of the Grand Garage. We would
request the use of one parking stall on main street at the
corner. This would be from approximately 9 A.M. to 3 P.M. daily.
The Trolley would only be there for loading and unloading. Most
of the time we would be out on a Tour, which takes 45 minutes.
The Trolley will return to the Nelson Street location
evenings and during the morning and evening rush hours.
This would not require any change of signs or parking zones.
We would provide a temporary sign at the curb, to reserve the
stall when the Trolley is out on a tour.
Your prompt consideration of this request will be
appreciated.
Respectfully,
Robert Raleigh, Owner.
Stillwater Trolley Co.
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CITIZEN PETITION
CITY OF STILLWATER
2>'7 S;~~es
ewe, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater. Stillwater City Council. and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
ADDRESS
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CITIZEN PETITION
CITY OF STILLWATER
4Itwe, the undersigned voting residents of stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
ADDRESS
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CITIZEN PETITION
CITY OF STILLWATER
ewe, the under'signed voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater. Stillwater City Council. and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive neclr Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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CITIZEN PETITION
CITY OF STILLWATER
ewe, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
ADDRESS
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UP
CITIZEN PETITION
CITY OF STILLWATER
.e, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater. Stillwater City Council. and Park and
Recreation Commission to purchase the pl"operty between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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CITIZEN PETITION
CITY OF STILLWATER
ewe, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater. Stillwater City Council. and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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CITIZEN PETITION
CITY OF STILLWATER
eltJe, the under-signed voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater. Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near- Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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CITIZEN PETITION
CITY Of STILLWATER
We, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater. Stillwater City Council. and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
e
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
, .. ! NA~E \_.
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&
CITIZEN PETITION
CITY OF STILLWATER
a ~Je, the undel"signed voting residents of Stillwater, Minnesota, do hereby
~petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
.--{ _. ------
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~
CITIZEN PETITION
CITY OF STILLWATER
4Itwe, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Mecldowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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CITIZEN PETITION
CITY OF STILLWATER
_\-Je, the under'signed voting t'esidents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 9Q-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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'.J
CITIZEN PETITION
CITY OF STILLWATER
. We, the undersigned voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
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.
CITIZEN PETITION
CITY OF STILLWATER
.e. the under'signed voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
e -----------.--------------------.--.---
ADDRESS
_/ldL________ _____,,_~~_,,______.
,-./LJL.L'~~~~--.--,,-~-^--.-,-.---- -
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.- - -..-..-_.-..--.- -- .-.--- -- --..-.-.-.- ,,-- -..-.-.-- - '-'-OJ)
.
CITIZEN PETITION
CITY OF STILLWATER
e~Je, the undel^signed voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
NAME
~--(JJ-,jL~-_-_----_.-------
~._~,/!dta1d~--~-----_.-.----
,-; - "'~--~---------------
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e
ADDRESS
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&<2!L_I2/c,tI/ALi..L_~J.--dtdi!d:tqj-er
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._- _..- -,,-.- --- - - -.-.-.-.-.,,- - -- _.- - - -- _.- --.- ,,-,,- .-.@
CITIZEN PETITION
CITY OF STILLWATER
ewe, the undel^signed voting residents of Stillwater, Minnesota, do hereby
petition the City of Stillwater, Stillwater City Council, and Park and
Recreation Commission to purchase the property between Eagle Ridge Trail
and Meadowlark Drive near Green Twig Way (previously presented as Sub. 94-3).
We support the development of a 'natural' park and path system consistent with
the proposed McKusick Lake path. We understand that funds have been dedicated
from various building development projects in our neighborhoods for the
purposes of park development. This petition is being presented at the City
Council Meeting of Tuesday, April 5, 1994 at 7:00 p.m.
e ----.--------------------------------
ADDRESS
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..
PLANNING APPLICATION REVIEW
I,
~ CASE NO. PUD/94-4
Planning Commission Meeting: January 10, 1994
Project Location: 2500 West Orleans Street
Comprehensive Plan District: Single Family Residential
Zoning District: RA
Applicant's Name: Dick Zimmerman
Type of Application: Planned Unit Development
Project Description:
A Planned Unit Development for the construction of a 13,965 square foot retail
center, 2,180 square feet office use, and a 2,970 square foot convenience gas
station.
Discussion:
The proposal is to construct a 19,115 square foot retail center which will
include a gas station, offices, and a retail center. The design of the project
is reminiscent of the Williamsburg style and compatible with the residential
character of the Cottages area. The materials of the structure include a brick
facade with brick on the north and south elevations. The rear of the structure
will be a painted brick. The design has included arched entryways and other
facade detailing.
The project proposes 91 parking spaces. The parking requirement for this
project is 88 parking spaces.
The proposal does not include elevations for the pump canopy or the gas
station. This should be submitted to the Planning Commission and reviewed and
approved before building permits are issued. The design of the gas station
should be compatible with the design of the other commercial buildings. It is
assumed the design of the gas station will be compatible with the retail
center.
County Road #5 wi 11 be improved during the Summer of 1994. A bikeway/pathway
is planned between the front parking lot and the highway. The pathway/bikeway
will be part of the construction project. The site plan also indicates an
entrance off County Road #5. This has been reviewed and approved by the city
and county public works as part of the road project. The driveway access off
Orleans is being reviewed by the city transportation engineer.
There are no wetlands on the site according to a wetland investigation
conducted by Barr Engineering.
This will have to be reviewed and confirmed by the Washington County Soil and
Water Conservation District before final building permit is approved.
e
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The proposal does not include a trash enclosure location or design. This will
also need to be submitted if the trash receptacles are to be stored outside.
If this is the intent, the receptacles should be screened with materials
compatible with the structure and approved by the Planning Department. No
lighting plan has been submitted. This will also have to be reviewed and
approved by the Planning Commission. The lighting style, height and intensity
needs to be approved. The maximum parking lot light standard height is 25
feet.
A landscape plan includes a mixture of tree types. This plan has also been
coordinated with the landscape plan for County Road #5.
Conditions of Approval:
1. A detailed signage plan shall be submitted prior to the issuance of a
building permit. This signage plan shall be reviewed and approved by
the Community Development Director.
2. The landscaping plan shall be installed in coordination with the
landscaping for the County Road #5 improvement project.
3. The Planning Commission shall review and approve elevation drawings of
the gaS station structure and canopy.
4. Any exterior trash receptacles shall be screened. The materials shall
be reviewed by the Community Development Director.
5. A drainage, grading and erosion control plan shall be submitted for
review and approved by the City Engineer.
6. The report regarding the potential wetlands shall be reviewed and
approved by the Soil and Water Conservation District before a building
permit is issued.
7. Comments from the traffic engineer regarding access off Orleans shall
be included in the projects final design.
8. A lighting plan shall be submitted to the Planning Commission for
review and approval.
9. The rear of the building shall be painted or consist of a colored
pigmented block.
PLANNING COMMISSION RECOMMENDATION:
Approval with conditions.
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COR~
HOUSE SHOl
BUILDING AREA
Retail Center
Development offices
Gas Station
to,.,..,cano" 124' X II.'
CIl'W.. 110 car
EAQ(lION po.
oeva~
13,965 GSF
2.180 GSF
2.970 GSF
81UWAa;
_T~
TOTAL AREA
19,115 GSF
....~
eWBR ARCHil
PARKING SUMMARY
Gas Station 14 spaces
Retail Center 77 spaces
TOTAL PARKING 91 SPACES
te, SUI" 'VUl,,"
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15n.
15 FT.
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EF!ICKSOH 'OST S~
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PLANNING APPLICATION REVIEW
Case No. SV/94-12
Planning Commission Date: March 14, 1994
Project Location: Carnelian Street
Zoning District: RB, Two-family, residential
Applicant's Name: City of Stillwater
Type of Application: Street Vacation
Project Description
A street vacation for a portion of Carnelian Street between St. Croix Avenue and Stillwater
Avenue.
Discussion
The request is to vacate a portion of Carnelian Street between Stillwater Avenue and St. Avenue.
Presently the street is not improved and it does not provide access to any existing lots. However,
the owner of Lot 3,4, and 5 (parcel 9340-4550) has indicated that a portion oftheir lot could be
buildable. The existing home is situated on Lot 3. The homeowners on Lots 6, 7 8 and 9 have
stated that they will be land-locked ifthis street is not vacated. It would be difficult to construct
a street and provide utilities for one lot. The lot does have access from William Street.
The public works department and the water department reviewed the street vacation and they do
not need this portion of Carnelian Street now or in the future.
Findings
The street vacation does not impact any public facilities.
Recommendation
Approval
Attachments
Street vacation map.
Planning Commission Recommendation
Denial
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PLANNING APPLICA nON REVIEW
Case No. SUB/94-9
Planning Commission Date: March 14, 1994
Project Location: 111 0 West Sycamore Street
Zoning District: RA
Applicant's Name: Mark and Julie Wilson
Type of Application: Resubdivision
Project Description
Resubdivide Lot 5, Block 1, Marvin Gardens Addition by adding 20 x 155 portion of lot to Lot
4.
Discussion
When this subdivision was approved, access to Lot 5 was provided by the 20 x 155 foot drainage
and utility easement located on the south border of Lot 4. Since that time, the owner of Lot 5 has
gained driveway access off of County Road 5 eliminating the need for driveway access over the
20 x 155 foot parcel. The utility/drainage easement would remain on the land.
Findings
The Resubdivision request is consistent with the subdivision and zoning requirement.
Recommendation:
Approval
Attachments
Application
Map
Legal Description
CPC Recommendation
Approval
i'AI.. .lUI<1
Caso Numbor ~'Sfit>'/!l:-1
. $70 tit!) .
Fee Paid ------:jJ;7----
CASE NUt1BER Dole filed ____:Z~-~-
PLAN TlNG ADlv\lNISTRATIVE FORlv\
e
Street Location of Property: ___________________:______________________
L I D '.' of Proporty See Attached Lenal Descrintion.
ogo oscrlp.lon I _________________-.;,;;_________~___________
Owner: Name _ _~.E.k_ _~:.._~~'!_~~~~~_~.:.-~~~.:~E------------------------
Address __llo_O__~~~t_~~~I2~E~_~!;E~~!;___ Phone: __4}J___~Q..1.~_____
Applicant (if other than oW}1er): Name ____:-____________________________
Address______________________________ Phone:_______________
Typo of Request:'
___ Rezoning
___ Spocial Use Permit
___ Variance
___ Approval of Preliminary Plat
___ Approval of Final Plat
.:.~_ Other :"l1jltO_r__S_'dR.<!iy.!.fil~Il
DO..: ~ R .&.. Minor subdivision to allow the 20-foot wide
escrlp.aon o. eques.. _______________:-__:-_____________:-_____________
strip of'land adjacent to Lot 4, Block 1, Marvin Gardens to be
------------------------------------------------------------------
I:
attach~d to Lot 4, reserving a drainage and utility easement.
'." -:NOTICE~-ENGINEErnG-FEES-MAyBE-BILLED-To-AppLi~-~------~;~---------
Signature 0: ApplicantL_... ~~~""_
Data of Public Hearing: ___________________~- _________~_____________
NOTE: Sketch of proposed property and structure to be drawn.on back of this form or at-
tached, showing the following:
1. North direction.
2. Location of proposed structure on lot.
3. Dimensions of front and side set-backs. 52
4. Dimensions of proposed structure. kj.' ~
5. Street names. :); I~ ;:g ~
6. Location of adjacent existing buildings. ~ I," ~ ro .. c.O
7. Other infonnation as may be requested. ;:2_ . ie;o 2$
C:::.l , to ..........'"
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Approved --- Denied --:- by tho 'PI~nning Commission on -------~f.r-.C te) ~'f
".1',..)1 ~\. /
b. ... .L f II 0 dO . .' ";~!.8j,L t,9\'$.'/ 0-
su lee. aO ana 0 owang con Itlons. ________________________________...._'_
----------------------~-------------------------------------------
Approved -__ Denied ___ by the Council on ________________ subiect to tha
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.0 oWIng con 1 Ions: __________=-_____________________________________
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-----------------~-----------------------------------------------~
.
Comments: (Use other side).
. .
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MIDWEST
Land Surveyors & Civil Engineers, Inc.
199 Coon Rapids Blvd. .
Coon Rapids, MN 55433
Ph.612-786-6909 Fax: 612-786-9208
December 9, 1993
LEGAL DESCRIPTION:
All that part of Lot 5, Block 1, MARVIN GARDENS, according to the plat thereof, on file
and of record in the Office of the County Recorder , Washington County, Minnesota, which
lies westerly of a southerly extension of the east line of Lot 4 of said Block 1, MARVIN
GARDENS.
Easements for drainage and utility purposes are to be kept in favor of the grantor over,
under and across the above described parcel of land.
I hereby certify that this survey, plan, legal description or report was prepared by me or
under my direct supervision and that 1 am a duly Registered Land Surveyor under the laws
of the State of Minnesota.
~/--Z;~
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Minnesota R.L.S. No. 13775
LAW OFFICES OF
ECKBERG, LAMMERS, BRIGGS, WOLFF Be VIERLING
1835 NORTHWESTERN AVENUE
STILLWATER, MINNESOTA 55082
e
LYLE ..J. ECK!'lERG
..JAMES F. LAMMERS
ROBERT G. BRIGGS
PAUL A, WOLFF
MARK ..J, VIERLING
GREGORY G. GALLER
KEVIN K. SHOEBERG
THOMAS ..J, WEIDNER
SUSAN D. OLSON
(612) 439-2B7B
FAX (612) 439-2923
February 8, 1994
Mr. steve Russell
Community Development Director
City of stillwater
216 North Fourth street
stillwater, MN 55082
In Re: Lot 5, Block 1, Marvin Gardens Minor Subdivision
Dear Steve:
Regarding the above-entitled matter, enclosed please find
an Application for the Minor Subdivision of part of Lot 5, Block
1, Marvin Gardens, and our check in the amount of $50.00.
You have previously advised me that it would not be
necessary for my clients to attend either the Planning Commission
meeting or the City Council meeting at which this matter will be
reviewed and hopefully approved. The purpose of these proceedings
is to allow the 20 foot wide strip of land adjacent to Lot 4, Block
1, Marvin Gardens to be attached to Lot 4, reserving a drainage and
utility easement for the service of utilities to Lot 5.
Should you have any questions regarding this matter or
should my understanding of the procedures not be correct, I would
appreciate your contact me. It is my understanding that you will
notify me when the proposed minor subdivision has been approved.
Thank you for your cooperation regarding this matter.
Very truly yours,
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Enclosures
c: Mark Wilson
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SURVEYDR~S CERTIFIC'
I, Joel T. ~n~z. he.
plat as MARVIII GA.RDf
correctly shown in :
the ground as shown"
wetlands, easements
Joel ~ ~
COUNTY TREASURER
150
Current taxes due ar
19ft.
'By ~'#r'~
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Document number!!i:_
1 ~ereby certify tn,
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By
Wash,r~tnn Count'
ST~Tf. OF ~/'~~ ~.
cnU'HY nF ~ , .r J,.
The foregoinq c~rtif
this ~ day of _
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No~a ry Pub I' c, cJ:~
My COr.Jlli s s i on Ex.~l Fe
COUNTY SIIRVEVfJR
Pursuant to Chapter
kf:.-,.,-__ . . .
By J LAwRs~'-e.
Washington Countj
CITY OF STIl~lWATER.
Approved by the Citv
19iJ., The writt~n :
provi~ Minoesot
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Approved by the City
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PLANNING APPLICATION REVIEW
Case No. SUB/94-10
Planning Commission Date: March 14, 1994
Project Location: 1301 West Orleans Street
Zoning District: RA, Single Family
Applicant's Name: Randy Noecker
Type of Application: Lot Split
Project Description
Request to subdivide 56,629 square foot lot into tow lots of 17,500 and 39,129 square feet with a
modification to the lot frontage requirement for a 25 foot frontage.
Discussion
The request is to subdivide an existing lot with an existing house located on it into two lots, one
developed and one vacant. The site is located in the RA, single-family residential district
requiring a minimum of 10,000 square feet per lot. Minimum lot dimensions are 75 foot
frontage and 100 foot depth. Because of the preexisting conditions and the unusual lot shape the
proposal is to create a flag-type lot and new regular shaped Lot A. The subdivision ordinance
allows lots with a minimum frontage of 30 feet. The 25 feet proposed frontage for the flag lot
would provide adequate width for driveway access to the rear (existing) structure. City servies
are located to the end of Orleans and available for both lots.
Findings
The proposed subdivision is consistent with the zoning requirements and because of the irregular
lot size a 25 foot frontage for the existing lot is acceptable.
Recommendation
Approval
Conditions of Approval
The existing residence shall connect to the city sanitary sewer and water systems as required by
the public works and water department.
Attachments
Application
subdivision map
letter dated 2-25-94
CPC Recommendation
Approval
~
PLANNING APPLICATION REVIEW
Case No. SUB/94-1O
'e
Planning Commission Date: March 14, 1994
Project Location: 1301 West Orleans Street
Zoning District: RA, Single Family
Applicant's Name: Randy Noecker
Type of Application: Lot Split
Project Description
Request to subdivide 56,629 square foot lot into tow lots of 17,500 and 39,129 square feet with a
modification to the lot frontage requirement for a 25 foot frontage.
Discussion
The request is to subdivide an existing lot with an existing house located on it into two lots, one
developed and one vacant. The site is located in the RA, single-family residential district
requiring a minimum of 10,000 square feet per lot. Minimum lot dimensions are 75 foot
frontage and 100 foot depth. Because of the preexisting conditions and the unusual lot shape the
proposal is to create a flag-type lot and new regular shaped Lot A. The subdivision ordinance
allows lots with a minimum frontage of 30 feet. The 25 feet proposed frontage for the flag lot
would provide adequate width for driveway access to the rear (existing) structure. City servies
are located to the end of Orleans and available for both lots.
Findings
The proposed subdivision is consistent with the zoning requirements and because of the irregular
lot size a 25 foot frontage for the existing lot is acceptable.
Recommendation
Approval
Conditions of Approval
The existing residence shall connect to the city sanitary sewer and water systems as required by
the public works and water department.
Attachments
Application
subdivision map
letter dated 2-25-94
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
is
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER; MN 55082
APPLICATION NO. 5Ct.6 />/t.(--16
DATE: 02/08/94
ACTION REQUESTED FEE
Appeal
---- Certificate of Compliance
---- Conditional or Special Use Permit
---- Design Review Permit
---- Planned Unit Development
---- Variance
Comprehensive Plan Amendment
---- Zoning Amendment
-x:- Other Lot Split 70.00
Engineering Review Fee
TOTAL FEE
70.00
PLEASE PRINT OR TYPE
ADDRESS OF PROJECT 1301 W. Orleans, Stillwater, MN
ASSESSOR'S PARCEL NO. ZONING DISTR CT
DESCRIPTION OF PROJECT Lot Split
OJ
"I hereby state the foregoing statements and all data, information and evidence
submitted herewith in all respects, to the best of my knowledge and belief, true and
correct. I further certify I will comply with the permit if ,it is granted and used. II
PROPERTY OWNER Sandra J. Gentner REPRESENTATIVE Z;,,/V /l~Lc..~
MAILING ADDRESS 1301 W. Orleans MAILING ADDRESS SO ~t. R4i1 k.. ~t"L./ i...~
/J!~s. (), ;-v.J
ZIP S9/~
TELEPHONE ( ) "71G,-::2111
SIGNATURE - z...,?# ;P2~~
ZIP
55082
Stillwater MN
TELEPHONE (612) 430-2467
SIGNATURE .
Any decision made on this proposal can be appealed within ten (10) calendar days of
the date of the action.
APPLICATION DATA
IT]
LOT SIZE (Dimensi ons) '125
TOTAL LAND AREA 1.3 acres
HEIGHT OF BUILDINGS: Stories
(Principal)
(Accessory)
x 140 II
sq. ft.
Feet
TOTAL FLOOR AREA SQ. FT.
PROPOSED FLOOR AREA SQ. PT.
BUILDING COVERAGE SQ. FT.
PAVED IMPERVIOUS AREA SQ. FT.
# OFF STREET PARKING SPACES
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384 North Ninth street
:Bayport, Minnesota 55003
February 25th, 1994
'e
Planning Department
City of Stillwater
216 North Fourth Street
Stillwater, Min~esota 55082
RE: PROPERTY SPLIT
1301 WEST ORLEANS
Gentlemen:
,
This letter will' introduce ,Barbara A. Peterson and JamesD.
Peterson to you as proposed purchasers of the above lot.
,
Our int'ention is to build a singl~ f,amily, rambler of ,
approximately 1550 square feet. We feel this is a excellent
addition to the neighborhood and'will temper the e~fect of
the apartment buildings ~earby. We have also ~p~ken to the
current owner ~nd we believe she is very hap~y to have'this
type of 'home next door.
We hope you will see fit to split the lots as we are very
anxious to begin building.
Attached please find cop'ies of our house plan and a proposed
site plan~ "If you would like additional information please
let us know and we will be'happy to provide it to you.
, I
Sincerely,
,~~..~u.
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MEMORANDUM
TO:
Mayor and City Council
FR:
Ann Pung- Terwedo
DA:
March 31, 1994
RE:
ZONING MAP AMENDMENT
Background:
The attached zoning ordinance map amendment is presented for the rezoning of an existing
single-family district to a commercial zoning district which reflects the existing and proposed
land uses. The planning commission reviewed the proposal at their regular meeting of January
18, 1994 and recommends its approval. Please review the attached memo.
Planning Commission Recommendation:
Approval for the adoption of an ordinance amending Chapter 31.01, Subdivision 5, Entitled
ZoninglEstablishment of Districts.
illwater
"~ - - ~
---- -~
THE BIRTHPLACE OF MINNESOTA J
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MEMORANDUM
TO: PLANNING COMMISSION
FROM: ANN PUNG-TERWEDO
DATE: JANUARY 5, 1994
SUBJECT: ZAM/94-1
Background:
The attached Zoning Ordinance Map Amendment is presented
for your review and recommendation to the Stillwater City
Council. All Zoning Ordinance Text Amendments and Zoning
Ordinance Map Amendments require approval by the governing
body.
Discussion:
The Zoning Ordinance Map Amendment as presented is a
request by the City of Stillwater to rezone this 3.1 acre
parcel from RA, Single Family Residential to BP-C,
Business Park Commercial. This rezoning will reflect the
1 and use appropri ate to thi s specific parcel of property
because of its location on County Road #5 and Orleans
Street. Presently, its single family zoning is not and
will not be the preferred land use or zoning designation
for this location.
Staff Recommendation:
Recommend to the City Council this 3.1 acre parcel be
rezoned from RA, Single Family Residential to BP-C,
Business Park Commercial.
Planning Commission Recommendation:
Approval.
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
(,:',
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"
. ORDINANCE
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
SECTION 31.01, SUBDIVISION 5, ENTITLED ZONING/ESTABLISHMENT OF DISTRICTS
Section 1.
The City Council of the City of Stillwater does ordain: that the
zoning map is amended as indicated on the attached map marked
Exhibit "A".
Section 2. This Ordinance shall be in full force and effect from and after
its passage and publication according to the law.
Adopted by Council this day of
.'
'~~_Mayor
0- "
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__..: Attest :---
Cry Clerk
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ORDINANCE NO. 788
AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF
STILLWATER INTO CERTAIN UNINCORPORATED TERRITORY
THAT IS LESS THAN 40 ACRES IN AREA AND IS MORE
THAN 60 PERCENT SURROUNDED BY LAND WITHIN THE
CITY LIMITS
WHEREAS, certain territory described below is not presently included within
the corporate limits of any incorporated city; and,
WHEREAS, this territory is less than 40 acres in area and is more than 60
percent surrounded by lands already included within the corporate limits of the
city and the land is deemed to be urban or suburban in character;
NOW THEREFORE, the City Council of the City of stillwater ordains:
section 1.
Territorv Annexed.
The corporate limits of the City of
Stillwater, Minnesota, are hereby extended to include the unplatted territory
described as follows:
That the part of the right of way of county State Avenue Highway No. 5
lying South of a Westerly extension of Orleans Street and North of the South
section line of Section 31, T30W, R20W, and legally described on the attached
Exhibit "A" and shown on the map attached as Exhibit "B".
Section 2. Filinq. The City Clerk is directed to file certified copies
of this ordinance with the Secretary of State, the County Auditor of Washington
county, Minnesota, the Town Clerk of the Town of Stillwater, Minnesota, the Town
Clerk of the Town of Bay town, and the Minnesota Municipal Board.
Section 3. Effective Date of Annex.ation. This ordinance takes effect upon
passage and publication and the filing of certified copies as directed in Section
2 and approval of the Minnesota Municipal Board.
Adopted by the City Council of Stillwater, Minnesota this ____ day of
, 1994.
Charles M. Hooley
Attest:
Morli Weldon
Published in
on
, 19
",Ij.\>'<, 'l: ,
MAGNUSON & THOLE
LAW OFFICE
LICENSED IN MINNESOTA AND WISCONSIN
4t
THE GRAND GARAGE" GALLERY 324 SOUTH MAIN STREET SUITE #260 P.O. BOX 438 STILLWATER, M~ 55082
TELEPHONE: (612) 439-9464 TELECOPIER: (612) 439-5641
LEGAL ASSISTAI\TS
DAVID T. MAGNUSON
ERIC C. THOLE
March 21, 1994
MELODIE ARVOLD
SHELLEY L. Sl:1'\DBERG
Nile Kriesel, Coordinator
City of Stillwater
216 N. 4th street
stillwater, MN 55082
Dear Nile:
Enclosed is the ordinance annexing the right of way of County Road 5 adjacent to
the Market Place Development. This ordinance can now be adopted since the Town
of stillwater has waived the 90-day waiting period and hopefully by Tuesday, the
5th of April, the Town of Bay town will also have consented. Call me if you have
any questions about this.
Yours very truly,
DTMjsls
Enclosure
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TO:
MEMORANDUM (\
Mayor and City Council ./. L....J
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Ann Pung-Terwedo, City Planner '0'
Territorial Prison Site Reuse Study
FROM:
RE:
DATE:
March 30, 1994
Background:
The City of Stillwater in a joint effort with the Minnesota Historical Society, has
completed the Stillwater Territorial Prison Site Reuse Study. The study
identifies the historic significace of the site and existing conditions, then
identifies alternative reuse scenarios along with a cost analysis for each
alternative. This study will assist Maple Island in their future decisions about
the property. It also answers questions about the historic significance of the
site and what the City of Stillwater, The Minnesota Historical Society, and the
Downtown Business Community can do to maintain, preserve, and enhance this
site.
Thomas R. Zalm will be presenting the reuse study at the City Council meeting.
He will review each reuse alternative identified and give an overview of the
recommendations.
Staff Recommendation:
I recommend that the City Council accept the study.
e
'e
Stillwater Territorial Prison Site
Reuse Study
Prepared by the Minnesota Preservation Consultation Team
Thomas R. Zahn, Principal Investigator
Sponsored by the City of Stillwater
and
the State Historic Preservation Office
of the Minnesota Historical Society
f
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Front cover:
Twine Shops, Minnesota (Territorial) State Prison, circa 1900.
This activity that is the subject of this reuse study has been financed in part with Federal funds from the National Park Service,
Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the
Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or
recommendations by the Department of the Interior.
This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the
Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U. S. Department of the Interior prohibits
discrimination on the basisofrace, color, national origin, or handicap in its federally assisted programs. If you believe you have
been discriminated against in any program, activity, or facility as described above, or if you desire furtherinformation, please
write to: Office for Equal Opportunity, U. S. Department of the Interior, National Park Service, P.O. 37127, Washington, D.C.
20013-7127."
Stillwater Territorial Prison Site
Reuse Study
e
Prepared by
the Minnesota Preservation Consultation Team
Thomas R. Zahn, Principal Investigator
Sponsored by
the City of Stillwater
and
the State Historic Preservation Office
of the Minnesota HistoricafSociety
Members of the consultation team were:
Scott Anfinson
State Historic Preservation Office
Minnesota Historical Society
Archaeologist
Thora Cartlidge
University of Minnesota
Interpretive Specialist
Charles Liddy
Miller-Dun widdie-Associates
Preservation Architect
John Mannillo
John E. Mannillo & Associates
Real Estate Development Specialist
Ann Pung-Terwedo
City of Stillwater
City Planner
Charles W. Nelson
State Historic Preservation Office
Minnesota Historical Society
Historical Architect
Thomas Zahn
Thomas R. Zahn & Associates, Inc.
Principal Investigator
e
March, 1994
Acknowledgments
e
e
A special thanks to Roberta Opheim for her continuous efforts to preserve the
valuable historic site.
Many thanks to the following individuals who provided their time and exper-
tise in the development of this study.
Orville Pung
Duane Hubbs
Jeff Johnson
Brent Peterson
Jelle DeBof
Jim Kellison
Chris White
John Hall
Joan Daniels
Tony Anderson
Charles Hooley
Ned Souder
Jim Hainlin
Patrick Anderson
Ron Zirbel
Kurt Rhoetman
Dorothy Foster
Bob Utecht
Photographs and historic drawings contained in this study were supplied by:
the Washington County Historical Society and Roberta Opheim.
ii
Table of Contents
Executive Summary
Alternatives
Recommenda tions
1
1
2
e
Introduction 5
Study Concept 5
Study Purpose 5
Consultant Team 6
Study Process 6
Interview Process 7
Chrono 10KY 9
Background/Summary of Existing Conditions 11
Historic Overview . 11
Existing Site and Buildings 13
Building Characteristics 15
Site Map 16
Issues Analysis 17
Archaeological Issues 17
Environmental Issues 18
Ownership Issues . 18
Open Space Issues 19
Visitor Use and Interpretation Issues 20
Land Use Issues 22
Architectural Analysis 25
A. Factory Building, Commercial Reuse 26
B. Warehouse Building, Commercial Reuse 27
C. Warehouse Building, Museum Reuse 28
D. Factory Building, Residential Reuse 29
E. Warehouse Building, Residential Reuse 29
F. Warehouse Building, Residential Garage Reuse, Low Cost 30
G. Warehouse Building, Residential Garage Reuse, High Cost 31
H. New Residential Garage Construction 31
Economic Analysis
Private Light Assembly/Office/Industrial
-Factory and Warehouse
Private Light Assembly IOffice/Industrial
-Factory only
33
35
39
Alternatives and Recommendations
Alternatives
Recommendations
43
43
45
Action Plan
49
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Appendices
1. Residential Reuse Analysis
II. Consultation Team
51
51
63
iii
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Front elevation of the Territorial Prison and Warden's House on North Main Street, circa 1881.
e
iv
Executive
Summary
e
Under the sponsorship of the City of Stillwater and the State Historic Preserva-
tion Office of the Minnesota Historical Society, in mid-November 1993, a team of
6 consultants and the Stillwater City Planner met to analyze the potential reuse
of the Territorial Prison site at 606 North Main Street. The Territorial Prison site
was placed on the National Register of Historic Places in 1982. It is located at the
north end of Stillwater's Central Business District across Main Street from the
newly constructed Depot and the Minnesota Zephyr/dinner train operation.
The Prison site has been listed for sale by its owner. The City of Stillwater is
anticipating future redevelopment on the site and wants to guide the redevelop-
ment. The Minnesota Historical Society and the City of Stillwater are both
concerned about its historic importance and potential destruction of those
resources if the si te is red.eveloped without regard or sensitivity to the site and its
place in downtown Stillwater.
Alternatives
After touring the site, conducting interviews, and analyzing the background
information, the consultant team developed the following list of alternatives for
the reuse of the Stillwater Territorial Prison and site.
1. Commercial reuse.-factory and warehouse buildings. This alternative as-
sumes that the compound would continue as light industry /light assembly,
or be transformed into a retail complex.
2. Residential reuse.-factoryand warehouse buildings. This alternative as-
sumes that the complex would become residential with supporting parking
facili ties.
3. Museum reuse-factory, warehouse, and grounds. This alternative assumes
that the site would house a museum complex.
4. Mixed use-factory, warehouse, and grounds.. This alternative assumes a
combination oE two or more of the above listed uses.
5. Mothballing-factory and warehouse. This alternative assumes that a reuse
is not readily available and the buildings would be minimally maintained
until a reuse is found.
6. Demolition-factory and warehouse. This alternative assumes that the
buildings have outlived their usefulness and that the land is more valuable
than the historic resources on the site.
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1
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Recommendations
e
After reviewing the above alternatives and subsequent economic analysis, the
consultant team makes the following recommendations on the disposition,
interpretation and commercial reuse of the Prison site.
Disposition recommendations
r"::::Y Phase I and Phase II Environmental Studies need to be completed prior to any
acquisition in order to identify possible soil and/or structural contami1Ultion.
r"::::Y The City, the Minnesota Historical Society and the Territorial Prison Site
Advisory Group should work with Maple Island to em:ourage a reaso1Ulble asking
price for the property.
r"::::Y Maple Island should stop any additional open storage on the Prison site and clean
up the debris ,deserted vehicles and barrels found in the north west corner of the
property.
r"::::Y The City should detenninewho is responsible for maintaining the prison wall and
work with Maple Island to stabilize the erosion taking place along the west wall
of the Prison site. After the wall is stabilized, there should be a yearly inspection
to ensure the wall condition is maintained.
Interpretive recommendations
r"::::Y An archaeological recon1Ulissance survey should be undertaken to better define
and evaluate the archaeological potential of the site.
r"::::Y No new construction should be pennitted on the site prior to archaeological
testing in the areas where construction would occur.
r"::::Y With proper funding the warehouse building could be used as an interpretive
center and an archaeological laboratory.
r"::::Y The site's open space should be preserved as a preferred land use where feasible,
in order to protect the archaeological resources, undertake a public archaeological
program and provide opportunity for public enjoyment of the site.
r"::::Y The grounds surrounding the two main buildings should be made accessible to
the public through the introduction of an outdoor interpretive program consist-
ing of interpretive sig1Ulge, public archaeology and a self-guided walking tour of
the site.
2
,.<::::,1 A phased interpretive program should be developed as resources become available,
including: a guided walking tour to include on-site archaeological interpretation;
on-site interpretive signage with a companion brochure; an ongoing public
archaeology program, with on-site archaeological lab available for public viewing;
and interpretive exhibits with artifacts, photos and interpretive media, inside the
renovated Warehouse Building.
e
Commercial recommendations
,.<::::,1 The historic buildings should be rehabilitated for new uses while providing
opportunity for public access to, and interpretation of, the site and its history.
,.<::::,1 The buildings should be put to a commercial reuse that supports the initial
investment and produces enough revenue to maintain them. The use found most
capable of doing this was light industrial/light assembly. Such a use could be very
compatible with interpretive use of the open space surrounding the buildings.
,.<::::,1 Any commercial reuse on the Prison site should not exacerbate the traffic problems
in Stillwater's CBD; If truck traffic is required with the new use, all truck traffic
should be routed to and from the site from north of the downtown.
~
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3
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I
Prison yard between the Factory Building to the left and the Cell House, center-right.
View looking east.
4
Introduction
Study Concept
Study Purpose
e
The Minnesota Preservation Consultation Team is a technical assistance pro-
gram styled after the Preservation Advisory Services Team (PAST) program of
the Midwest Regional Office of the National Trust for Historic Preservation. In
November of 1986 the Advisory Services Team began a study of the National
Register-listed Johnston Hall in Faribault. This 1888 seminary building was
vacant and threatened with imminent demolition. Today, Johnston Hall is
serving as a renovated medical office building as recommended in the PAST
report.
The Minnesota Team concept was developed to provide preservation consulta-
tion to communities within. the State needing professional help in determining
the feasibili ty of reuse for their threatened historic buildings. The composition of
the team varies, based on the restraints and opportunities presented by the
property, but the core team is usually made up of a principal investigator, a
preservation architect, a real estate development specialist, reuse-related profes-
sionals, and a representative of the State Historic Preservation Office.
Since the Minnesota Team's inception, the consultation study concept has been
applied to the Sherburne County Courthouse, Elk River (1988); the Tettegouche
Camp, Silver Bay (1989); the Joyce Estate near Grand Rapids (1989), the Old Main
at the University of Minnesota-Duluth (1989): the WCCO Elevator Houses No.2
& No.3, Minneapolis (1989); the West Wing of the Gillette Children's Hospital,
Saint Paul (1989); the George Washington Armstrong House in Saint Paul (1990);
the Mannheimer-Goodkind House, Saint Paul (1990); the Thorstein Veblen
Farmstead in Rice County (1990); the Gideon H. Pond House and Farm site,
Bloomington (1992); the Cavalry Barracks, Buildings 17 & 18,FortSnelling(1993);
and the Scottish Rite Temple, Minneapolis (1994).
The Territorial Prison is listed on the National Register of Historic Places, and is
important, not only for its associations with early efforts in the territory to
maintain law and order, but also as the site of a well-known battle between the
Dakota and Ojibwa in July of 1839. The purpose of this study is to help the City
of Stillwater plan for future reuse of the Territorial Prison site. Mostofthesite has
been in private ownership since the early 1940s, however recent indications are
that the site will eventually be sold. The historic importance of the buildings and
grounds, and their strategic location at the north end of Stillwater's thriving
central business district, make planning for the site essential in realizing its full
potential.
In early 1993, a group of individuals, interested in the Prison site, its history and
potential threats, met a number of times to discuss these issues The group was
e
5
e
Consultation Team
Study Process
I
,
I.
e
made-up of local officials; state politicians; Orville Pung, Commissioner of
Corrections and Nina Archabal, Director of the Minnesota Historical Society.
Through these meetings it was determined that the best way to approach the
future disposition of the Prison site was to conduct an adaptive reuse study. The
Minnesota Historical Society and the City of Stillwater then agreed to form a
cooperative agreement to fund the study and provide support staff.
The Minnesota Preservation Consultation Team was composed of a variety of
''built environment" professionals. The range of team disciplines and interests
was dictated by the complexity' of contexts presented by the Territorial Prison
site. Consequently, team d~sciplines included archaeology, historic resource
planning, preservation architecture, real estate development, and historic site
interpretation. The team convened in Stillwater to identify potential new uses
and users of the site and structures and to develop a guide for the realization of
those uses.
The consultation team was made up of:
Scott Anfinson Archaeologist, Minnesota Historical Society
Thora Cartlidge Interpretive Specialist
Charles Liddy Preservation Architect, Miller-Dunwiddie-Associates
Ann Pung-Terwedo City Planner, City of Stillwater
Charles Nelson Historical Architect, Minnesota Historical Society
John Mannillo Real Estate Development Specialist
Thomas Zahn Principal Investigator, Thomas R. Zahn & Associates
Additional economic analysis was provided by:
Colleen M. Carey, Economic Housing Resource Consultant
Each member of the consulting team was supplied with a Territorial Prison
information packet prior to the consultation. Each packet contained pertinent
information about the prison's location, condition, and historical significance.
The packets also included newspaper clippings and letters providing perspec-
tives on the history of the Territorial Prison and site.
On Monday,November 15, 1993, the team began the consultation with a driving
tour of Stillwater central business district, neighborhoods and the surrounding
areas. This was followed by a walking tour of the Territorial Prison and its site.
Following the tours, the team spent the major portion of the three-day consul-
tation interviewing 15 people who have a relationship to the Territorial Prison
or the business communi ty of Still wa ter. The interviews were supplemented by
6
e
informal discussions, additional trips to the site, and a meeting with the ad hoc
Territorial Prison Site Advisory Committee.
At the completion of the interview process the consultants developed the list of
issues/ considerations that impact the reuse of the property. Because of the broad
scope of issues related to this site the team agreed to reconvene at a later date to
develop a list of goals, alternatives, and recommendations for reuse. That
meeting was held in Saint Paul at the Minnesota Historical Society on November
30th and prod uced al terna tive uses, a vision for the property, and the subsequen t
recommenda lions.
Interview Process From November 15-17, 1993 the Minnesota Preservation Consultation Team
interviewed 16 individuals (listed below) who had knowledge and interest in the
reuse of the Territorial Prison site. The interviews provided a wealth of informa-
tion and formed the basis for recommendations and the development of a reuse
action plan. The team also met with the Territorial Prison Site Advisory Commit-
tee, a group of concerned residents and business representatives that had been
meeting to discuss the future of the Prison site.
The following people were interviewed by the Minnesota Preservation Consul-
tation Team:
Patrick Anderson
Tony Anderson
Monty Brine
Don Bromen
Neal Casey
Sam Griffith
Jim Hainlen
Charles Hooley
Duane Hubbs
Bruce Koslowski
Mike McGuire
Mike Morrison
Roberta Opheim
Orville Pung
Marlene Workman
Ron Zirbel
Members
Owner of WR Medical
National Park Service
Owner of Staples Mill
Kingwood Management
Stillwater Area Economic Development Corp.
Director of Development for Washington County HRA
River Valley Arts Council
Mayor of Stillwater
Owner of the William Sauntry Mansion, B & B
Stillwater Police Department
Owner of Brick Alley and Dock Cafe
President of Central Bank
Former Stillwater City Council member
Former commissioner of Corrections
Curator at the Historic Stillwater Courthouse
Representative of Maple Island, owner of the Prison si te
Territorial Prison Site Advisory Group
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7
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Main gate to State Prison on North Main Street. The guard, in the middle, is flanked by
two prison inmates.
8
Chronology
5 tillwa ter
Territorial Prison
The following is a listing of significant events, in chronological order, which led
to the completion of this report on the Stillwater Territorial Prison
e
1838
White settlement begins in the Stillwater vicinity
1839, July
18405
Battle between the Dakota and Ojibwe takes place on site
Sawmilling prospers in the St. Croix Valley
1843
Stillwater is founded
1849
Territorial Legislature selects Stillwater for Territorial Prison
site
1851
Land is purchased (4 acres) for prison construction
1853
First warden is appointed (Frank R. Delano)
Prison house, 14 foot wall, and warden's house are completed
1854
First prisoners arrive
1855
Workshop is constructed; grounds are drained and graded
1858
Minnesota becomes a state
Stillwater prison becomes the first Minnesota state prison
1861
John Stevens leases workshop at the prison for ~hingle mill
Prison addition is constructed consisting of dining hall,
women's cells, and hospital
1859
1863
Three story cell block and additional shop is completed
1867
Store shop building is completed
1869
Shop building is constructed, old wall is removed and con-
struction of new wall is begun
Walls are extended to enclose nine and one-half acres
1871
All original prison buildings, except for the warden's house,
are tom down
New cell building is constructed
1876
Younger brothers arrive after their capture near Madelia,
Minnesota
1878
New cell building and temporary shop building are con-
structed
1881
New shop building is constructed
e:
9
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1884, January 4
January 25
1886
1887
1889
1891
1892
1894
1895
1900
1903
1905
1910
1914
19205
1936
1941
1982
e
Fire destroys four-story woodworking shop and several
small buildings
Fire destroys car shop and other shops, and severely dam-
ages cell block
New cell block is constructed
State Legislature determines that prison labor can not com-
pete with free enterprise
Partial resumption of contract labor
First professional penologist is appointed warden
Twine plant opens
New stone wall is finished, hospital is added to solitary
confinement building
Grading and parole system is introduced
State Legislature forbids contract labor at state institutions
New greenhouse constructed, grounds graded and land-
scaped
Additional cell house is built
State Legislature approves construction of new prison at
Bayport
New prison at Bayport is opened
Last prisoners are transferred and the old prison is closed
The front (east) wall is torn down
All buildings except for shoe factory and leather warehouse
are systematically torn down by a WP A crew
Battle Hallow marker is placed on the State owned (eastern)
portion of the site
Warden's House is signed over to the Washington County
Historical Society
Remainder of the site is sold to Maple Island, Incorporated
Territorial Prison site is placed on the National Register of
Historic Places
~
10
Background/Summary of Existing Conditions
Historic Overview
In 1853, the territory of Minnesota built a prison in Stillwa tcr north of the growing
commercial district. The site was known as Battle Hollow, a naturally formed
cavity in the S1. Croix River bluffs named for a violent skirmish which occurred
when a group of Dakota attacked an Ojibwe camp in 1839. White settlement
began in the Stillwatcr vicinity in 1838, but the city was not founded until 1843.
Rapid development took place in the late 1840s associated with intensive
sawmilIing in the St. Croix Valley.
e
The hollow opened to the river on the east and steep, bedrock walls 100' high
enclosed it on the south, west, and north. A small stream flowed through the
Prison site and most of the land was marshy. Because it was basically an
unsuitable building location, the land had not been developed by the expansion
of the sa\vmilIingindustry,althougha few small residences had been built within
the hollow.
The original territorial prison buildings were built in the southeast comer of the
hollow and consisted of a 3-story prison (45' x 30'), a workshop, an office, and a
machine shop enclosed by a 14' high wall (280' x 200'). A warden's house was buil t
just outside the walls to the south. All of these 1850sstructures were built of stone
from local quarries. In 1858, Minnesota attained statehood and the Stillwater
prison became the first state prison.
The initial wardens of the prison were businessmen who used the convict labor
in shops located within the prison walls. The manufacturing complex rapidly
expanded and the prison yard was continually expanded to the north and west
until by 1889 it encompassed over 9 acres. Manufacturing initially focused on
wood products such as shingles, flooring, and barrels. In 1876 the shops began
manufacturing threshing machines and in 1882 a railroad car facility was built.
Twine manufacturing began in 1891.
In the 1860s several additions were made to the prison and the wall was
heightened and expanded. A plan was adopted in 1867 to put the prison
buildings along the south wall and then have a 100' open corridor to the north
with the shops beyond. This basic plan was followed for the remaining years of
the prison. Large portions of the wall extensions were built of planks. Some of the
wooden walls existed for decades until the stonewall was finally finished in 1892.
In 1871 all of the original prison buildings except the warden's house were torn
down and a new cell and administration complex was built immediately south
of the original prison buildings. Throughout the 1870s and early 1880s the prison
and workshop complex expanded until almost the entire hollow had been filled
with buildings. The prison buildings were built of stone and the center row of
shops were built of stone and brick, while most of the northern shop complex was
e
11
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built of wood. Although the stream had been diverted into a stone culvert in 1867,
poor drainage continued to be a problem at the site and several buildings had to
have pilings driven to support the foundations. In 1884, two January fires
destroyed almost all of the shops complex and seriously damaged the prison
complex. Most of the masonry walls of the cell complex and the easternmost
cen ter shop complex survi ved the fires rela ti vely intact. The prison buildings and
much of shop complex were immediately rebuilt re-usingoriginal masonry walls
where possible. In 1886-87 major additions were made to the prison and shops.
The first professional penologist, Albert Garvin, was appointed warden in 1891,
ending the long tradition of businessmen wardens. Garvin served only one year,
however, and was replaced. by the Henry Wolfer. Wolfer introduced many
reforms and was the last warden of the old prison. He also lobbied hard for the
construction of a new prison in a more suitable location. A new prison site was
chosen at Bayport, just south of Stillwater, and construction at the site began in
1910. The old prison was closed in 1914.
The state retained control of the abandoned Prison site until the late 1930s.
Between 1924 and 1928 the front (east) wall of the prison was removed, and in
1936 most of the buildings were tom down by a WP A crew leaving only a three-
story brick manufacturing facility in the center and a one story brick warehouse
to the north. In 1941, the state built a wayside rest in the northeastern portion of
the prison yard with a historical marker discussing the Indian battle of 1839. (No
mention is made of the Territorial Prison.) The Warden's House was given to the
Washington County Historical Society. The remainder of the site was sold to
Maple Island Incorporated who continues to use the buildings for storage. The
site was added to the National Register of Historic Places in 1982.
A number of historical questions remain to be answered about the Territorial/
State Prison site. No plans of the prison have been located dating before the 1884
Sanborn Insurance Maps. No photographs of the prison have been found dating
prior to 1871. The 1870 Ruger panorama has provided the only view of what the
prison looked like prior to 1871. Because all the Territorial Prison buildings were
tom down early in 1871, we do not know their exact location or design. The State
Archives at the Minnesota Historical Society, the Northwestern Architectural
Archives at the University of Minnesota, the Central Office of the State Correc-
tions Department, and the Minnesota Legislative Library do not appear to
contain any early maps or photographs of the Terri torial Prison. The Washington
County Historical Society has also been contacted and they are in the process of
searching their records.
e
Early Stillwater newspapers may be the best source for obtaining images of the
earliest prison. The building history of the site can be partially reconstructed from
12
Existing Site and
Buildings
the annual and biannual reports of the warden, but the State Archives is missing
several crucial reports including those from 1871 to 1873 when the original
buildings were tom down and many new ones built. A number of the annual
reports mention "attached plans" which are no longer attached.
e
The property formerly occupied by the Territorial/State Prison has been at some
time in the past divided into three distinct parcels. The northeastern most of these
parcels is currently owned by the State of Minnesota; the remaining two parcels
are owned by Maple Island, Inc. The land area contained within the Maple Island
parcels totals approximatelr 8 acres. The site is contained within the banks of a
"hollow" in the natural storie ledges carved out by the Saint Croix River many
thousands of years ago. To prevent natural erosion of the stone and to create an
enclosure for the prison, extensive retaining walls of quarried ashlar blocks were
erected around 1869. This erection coincided with an expansion of the early
tern torial facility into the state penitentiary, a period during which much of the
site was developed and a number of early industrial support structures were
erected. The remaining two buildings on the site date from 1884-91 and are
remnants of the industrial operations of the prison.
Although the limestone retaining perimeter walls once formed a formidable
barrier, the subsequent growth of vegetation since the vacation of the site by the
prison have lessened their severe lines. As originally constructed, a walkway at
the top of the lower section of the wall allowed for surveillance of the prison
grounds by guards. In some areas, a second wall extended further up the hillside
from the walkway. In recent years, the effects of water from run-off and springs
in the hillsides have brought about collapse of the stone in one particular area at
the rear (west) of the site, exposing the bedrock. Concern has been indicated
about the stability of the bank and the street above if the wall erosion is allowed
to accelera te.
There are three man-made caves carved into the bedrock behind the sou th wall.
Two of these caves exhibit well-proportioned entrance portals of quarried stone;
the other is accessed through a rough, arched opening cut directly into the
bedrock. To accommodate a door, the arch has been infillcd with brick. Histori-
cally, these caves were probably used for cold storage. This use follows logically
from their position in relationship to the former kitchens associated with the cell
block. Although the portals of the caves appear to be in excellent condition, the
interiors show evidence of partial collapses of ceilings and erosion of the soft
stone due to water seepage. The caves are currently secured with fencing.
The space between the sou th wall containing the caves and the long, three-story
brick building to the north was formerly occupied by the cell block of the prison. e
13
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This stone structure was demolished during the 1930s; however evidence of the
cell block foundations can be noted in several areas. This space is now used as
a parking lot. The lot has been surfaced with gravel and has not been paved.
The most prominent of the surviving buildings on the Prison site is a three-story
brick manufacturing/ warehouse structure. Over its lifetime, it has served the
prison as a shoe and twine factory. It currently serves as a warehouse, although
only the first floor is in general use. The building was actually constructed in two
parts. The earliest section is the western-most and dates from 1884; the eastern-
most section, dating from approximately 1891, replaced a structure gutted/
destroyed by fire. The two sections are separated by a firewall which protrudes
through the gable roof. The most distinctive characteristic of this building is its
numerous multi-pane windows. A refined sense of window proportions is
evident in the progression from 9 over 12 on the first floor through 9 over 9 on
the second floor to 9 over 6 on the uppermost floor. The majority of the windows
appear to be in good condition and are original to the building.
On the interior, the building is of heavy timber/mill construction. It is longitu-
dinally divided into three bays defined by square timber posts. Floor systems
are closely spaced joists, possibly full dimension 2 x 12s or greater. Systems are
exposed throughout with exception of the third floor which has a dropped
ceiling of beaded planks. Floor planking is heavily worn and there is evidence
of rotting in areas where the roof had leaked in the past. Overall, however, the
building appears to be in sound condition given its age, heavy use, and lack of
maintenance.
To the north of the three-story building, and separated by a railroad spur, is a
polygonal one-story brick and wood warehouse. The western end of this
building is primarily devoted to large ~ehic1e doors, and is, therefore, mostly of
wood frame construction. Historically, this structure functioned as twine and
leather storage; it continues to serve the present owner as a warehouse. The roof
system is comprised of wooden trusses supported by wooden posts. There are
two clearstory skylights, however these have been boarded up and there is no
evidence of original sash remaining. Most windows in the perimeter walls have
been removed and the openings infilled with concrete block. The building
appears to be in sound condi tion, al though there is some evidence of sagging of
the roof truss system. This condition should be monitored along with periodic
inspection of roofs of both buildings.
A single-stall concrete block structure has been constructed to the east of the
shoe/twine factory. It is of recent vintage and is currently functioning asa bus/
truck washing facility. Architecturally, it is non-contributive in design and
construction.
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14
Building Characteristics The following characteristics of the existing buildings at the Territorial Prison site
have been used to develop the cost information contained in this report.
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Assumed Site Areas
The site areas are based on information provided to the study team, and are
broken down into the following components:
· Improved Land Area
· Developable Vacant Land Area
· Unbuildable Bluff Land Area
133,614 SF (3.07 Acres)
113,400 SF (2.60 Acres)
90.576 SF (2.08 Acres)
· Total Land Area
337,590 SF (7.75 Acres)
The improved land area is generally the area surrounding the existing buildings,
and between the buildings and the stone wall at the north and west ends of the
site. It also encompasses the area where a large number of items are currently
being stored outside. The developable vacant land area generally encompasses
the sou therly boundary of the si te, between the parking and the sou th stone wall.
The unbuildable bluff area is at the top of the stone walls.
Assumed Floor Areas
Floor areas for the existing structures were likewise based on information
provided to the study team. Drawings of the building are not available, so the
actual layouts and areas have not been verified.
Gross Floor Areas
Factory Building
Warehouse Building
First Floor
Second Floor
Third Floor
18,900 SF
18,900 SF
18,900 SF
21,700 SF
OSF
OSF
Total
56,700 SF
21,700 SF
Total Gross Area of Both Buildings:
78,400 SF
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15
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Assumed Exterior Areas for Each Building
Since drawings are not available for the existing buildings, the exterior areas of
the buildings have been based on the following assumptions:
Factory Building Warehouse Building
Assumed Building Length
Assumed Building Width
Assumed Building Height
300 Feet
63 Feet
45 Feet
204 Feet
106 Feet
20 Feet
Total Wall Area
Window /Door (Assume 1/3)
Brick Area (Assume 2/3)
30,000 SF
10,000 SF
20,000 SF
12,000 SF
3,000 SF
9,000 SF
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arden's
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16
Issues
Analysis
In developing a plan for the reuse of the Territorial Prison site, the consulting
team analyzed a number of key issues which affect the preservation and devel-
opment of the property. These included archaeological, environmental, owner-
ship, open space, interpretation, and lands use issues.
e
Archaeological
Issues
The Territorial Prison site presents a unique archaeological opportunity to study
territoriallifeways at a site that has been spared from major modem develop-
ment. While a prison is not representative of common residential patterns, many
activities carried out at the site may be representative of activities found through-
out the region. This would include dietary patterns, building construction
methods, manufacturing teChniques, sanitary systems, and the like.
The original buildings of the Territorial Prison occupied the southeastern portion
of the site beneath the current entrance road. These buildings were torn down in
1871 and no subsequent construction besides the roadway took place at this
location. There is a good chance that building foundations and artifact deposits
remain intact beneath the road.
Areas wi th high archaeological potential to study early prison life and other Post-
Con tact Period problems include the manufacturing complex areas in the north-
ern and western portions of the site, the prison complex in the southeastern part
of the site, the kitchen-laundry complex along the east wall and the hospital site
in the north-central part of the site. Foundation ruins of many of the buildings are
surficially apparent at the site especially in the southern and western portions.
Native Americans lived in the Stillwater area for at least 10,000 years prior to
white settlement and the Prison site was no doubt occupied many times by a
. variety of Indian groups. The 1839 battle.is said to have involved a Dakota attack
on an Ojibwe overnight camp. Although the Prison site was landscaped several
times in the 19th century, much of this landscaping probably involved filling
which would help preserve aboriginal archaeological deposits.
The 1870 Ruger panorama shows numerous small dwellings occupying the
hollow to the north and west of the original prison. These are homes of early
Stillwater settlers. Structural and artifactual remains of this residential complex
may also be preserved beneath the site.
The archaeological remains not only offer opportunities for archaeological
research into the state's past, but offerrich interpretive opportunities. The Indian
past, Territorial settlement, early manufacturing history, and prison life could all
be interpreted at the site with active archaeological digs providing an attractions
centerpiece. Theone-story warehouse building could be used as both an interpre-
tive center and an archaeological laboratory.
I
-,
I
17
-
Environmental
Issues
Ownership Issue
e
Because the site is such a rich storehouse of archaeological remains, no new
construction should be permitted on the site without prior archaeological
testing in areas to be disturbed.
Ideally, an archaeological reconnaissance survey should be undertaken to better
define and evaluate the archaeological potentials of the site. The costs for such
a survey would probably range between $5,000 - $10,000. Because the site's
historical integri ty is so dependent on the entire parcel of land encompassed by
the prison walls, it is likely that any new construction would have an adverse
affect on both the physical remains and the setting itself. It is likely that the State
Historic Preservation Office would oppose any new construction outside of the
existing buildings with the pbssible exception of surface parking lots and
necessary roadways.
The Prison site housed a number of industrial uses over time, some of which
could have contaminated the ground and/ or remaining buildings. If the site is
polluted, the type and amount of contamination would have to be determined
and the method for mitigation will determine the market value of the site.
Although there has been a good deal of debate about who ultimately will be
responsible for any pollution clean-up, the bottom line is that before the City or
any other new owner considers acquisition, the property should be evaluated
for possible contaminants. This evaluation should indude information on the
cost of clean-up, the duration of any effort to purify the site, and a legal
evaluation on who is responsible for the restoration. A Phase I & II EP A
evaluation should begin to answer these questions.
In addition to the invisible contamination that may exist on the site, there are
visual pollutants at the Prison site. Until recently, the Prison site had been
somewhat isolated visually from Stillwater's downtown. However with the
growth of commercial tourism to the north along Main Street, the Prison site has
become more connected, and more noticed. In its isolation and industrial/
warehouse use by Maple Island, it was used for some outdoor storage. Al-
though, not a serious problem, the storage area should be cleaned up..
It is almost essential tha t the owner, Maple Island, bea willing participant in the
evaluation process. (l say almost because there is an exception to be discussed
later.) Only with a willing seller and a realistic asking price can feasible
economic recommendations be developed.
Maple Island presently uses the buildings on the Prison site for storage. A
portion of the factory building is in turn rented out for repair of school buses.
18
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With the Territorial Prison, the team was not sure if the owner was interested in
selling the site, or was planning to remain there until the business no longer had
any need for the storage, that the Prison site offers.
Additional research on the part of team members, and subsequent meetings lead
the team to believe that the owner, at this time, is not eager to sell the property
unless Ma pIe Island can get the asking price of $3 million for the combined Maple
Island Dairy facility (further south in the downtown) and the Prison site.
Ambiguities in the proposed real estate sale made the analysis and acquisition of
the Prison site more complicated.
Through the interview process, the concept of "eminent domain" was suggested
for the Prison site. This would entail the condemnation of the property for the
'public benefit'. This process assumes that the City of Stillwater would acquire
the Prison site for the good of the community. This governmental action would
not require a cooperative seller, but would require the City to give just compen-
sation for the taking.
The element of timing is also an issue in the discussion of a land transfer.
Indications from the present owner of the Maple Island plant are that any move
of the business may take up to 2 years to realize. Also a bus repair service has an
18 month lease on its facilities at the Prison site. Any planning for the site must
take into consideration any present lease requirements, and a realistic vacating
schedule.
As noted above, before any action is taken to purchase or acquire the Prison site,
the site contamination and the responsibility for the crumbling wall should be
evaluated and determined. The City of Stillwater should not take any action that
unduly makes it responsible for the resolution of a pre-existing problem.
Open Space
Issues
The site holds a special significance for the Stillwater community. Through the
interview process the team heard expressed a strong 'sense of place' associated
with the ravine, remnant walls, buildings and structural remains. The physical
characteristics of the site, along with the popular stories of Indian conflicts and
Prison life, have combined to evoke strong memories in some interviewees of
their experiences at the site and a sustained curiosity about its history and
significance.
Today, it is difficult for the visitor to know even how to get to the Prison site
because of its relative isolation from the City core. While the walkway along the
downtown segment of theSt. Croix River already draws pedestrians to the north a
end of Lowell Park, there is no obvious visual or physical connection to the ..
19
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Visitor Use and
Interpretation Issues
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Territorial Prison site. The walkway is stopped by residential and commercial
development just north of Lowell Park.
Extending the pedestrian walkway north along the river and across Main Street
to link wi th the Territorial Prison si te would open the si te to grea ter public access
and carry forward the City's goals for a connected system of parks and open
spaces. The City of Stillwater Comprehensive Plan (in progress) may call for
development of a connected system of open spaces to specifically include the
Prison site. The City's Downtown Plan (1988) calls for development of a continu-
ous riverfront pedestrian walkway to link the river with Main Street with visual
and pedestrian access corridors, including a pedestrian walkway at the Prison
Warden's House. The City's Entry Corridor Study (1990) identifies the Territorial
Prison site for developmen~ as a north 'entry' to the city.
Preserving the si te's open space as a preferred land use, where feasible, in order
to protect the archaeological resources and provide opportunities for visitors to
explore the site and learn its history, would enhance the educational value of the
site and support the tourism interests of the City.
The City of Stillwater currently offers visitors a range of activities and interpre-
tive materials related to the historyof the Territorial Prison site. The Washington
County Historical Society offers a museum tour of the Prison Warden's House
adjacent to the Prison site. Self-guided tours of the City are available that include
the Prison site, using the City's Historic Stillwater Walking Tour brochure and the
History Network of Washington County's Historic Washington County tour
brochure. The MnDOT wayside at the Prison site contains a commemorative
marker of the 1839 Battle Hollow incident between Ojibwe and Dakota peoples.
Given the rich interpretive potential of the archaeological resources, and the
Ci ty' s in teres tin in terpreting the si te' s history and providi ng public access to the
site, a program of historical interpretation and visitor activities should be
developed that would support the City's interest. Ideally, the interpretive
development would complement the existing state and federal visitor programs
associated with the St. Croix National Scenic Riverway and encourage visits to
other attractions in the vicinity, such as the transportation museum in the
Minnesota Zephyr station across Main Street from the Prison site.
The interpretive program described here would provide visitors an opportunity
to learn about the history of the site first-hand through an outdoor interpretive
program consisting of interpretive signage, public archaeology and a self-guided
walking tour that would be promoted as part of the City's popular historic
walking tour program. On-site interpretation would eventually be comple-
20
mentcd by interior exhibits in the renovated Warehouse Building.
e
The interpretive program is characterized as a mainly outdoor interpretive experi-
ence that takes advantage of the 4.75 acres of open space on the site, including the
bluffs and ravine, as well as the historic buildings and archaeological resources,
to tell the stories of the Prison site, the Warden's House, the Terri torial period, the
Indian past and the natural history of the area.
Interpretive themes
The following interpretive themes are the key ideas and stories that would be
interpreted for Prison site visitors.
(1) Humans have had a 1O,OOO-year relationship with the St. Croix River Valley in
which the Prison site is located.
The site was no doubt occupied many times by a variety of Indian groups
over the 10,000 years Native Americans lived in the Stillwater area prior to
white settlement. Sawmilling, an early industry carried out on the site, and
later industries associated with the Territorial Prison contributed signifi-
cantly to the area's economic growth. Rich archaeological resources remain
from the long history of the site.
(2) Shaping the site: geologic and human forces.
While erosion of the ravine is a constant influence, human activity has
become the primary agent of change on the site, with the result that stone
retaining walls built during the period of Prison construction still'hold' the
bluffs, modifying natural processes.
(3) Stillwater was home to the first Territorial prison in the Northwest.
Built in 1851, and used as a prison until 1914, the Territorial Prison site has
been spared from major redevelopment and offers special opportunities for
interpreting Territorial settlement history as well as Prison life and the
associated manufacturing history, through archaeological findings.
(4) The resources of the Territorial Prison site are nationally significant.
The Territorial Prison site and the Warden's House adjacent to the Prison site
are listed on the National Register of Historic Places.
Interpretive resources
Interpretation of the Territorial Prison site's history should capitalize on the site's
historical resources: the evidence of past activities on or near the site, including
Native American campsites (possibly), early settlers' homes and factories; and .. I
the remains of cell blocks and administration buildings representing the Prison ,.,
21
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activity that displaced the early residential development. Specifically, as dis-
cussed in other sections of this report, the historical resources with interpretive
potential are:
- Territorial Prison factory and warehouse
- foundations/building slabs of other Territorial Prison buildings
-limestone Prison walls that line the ravine
- historical marker at MnDOT wayside
- MnDOT wayside (WP A construction)
- Warden's House (adjacent to Prison site)
- archaeological resources
- historical photos and archive documents
Interpretive program deve~opment
Providing opportunities for visitor experiences that would allow Prison site
visitors to best enjoy and learn from their visit will require a program that
involves partnerships, interpretive facilities and media as well as activities. The
phased interpretive program should be developed as resources become avail-
able, to include: a guided walking tour of the site; research, fabrication and
installation of on-site interpretive signage1 and preparation of a companion
brochure; an ongoing public archaeology program, with on-site archaeological
lab available for public viewing; and, finally, an interpretive exhibit area of
artifacts, photos and interpretive media inside the renovated Warehouse Build-
ing.2 The challenge of the interpretive program will be to achieve the visitor
experience goals while protecting the archaeological resources.
Land Use Issues
The Territorial Prison site is located at the north end of Stillwater's growing and
prospering central business district. The major focus of this growth is the
commercial tourism tha t is attracted to the river communi ty. To further encour-
age this market, the Minnesota Zephyr has constructed a new 'historic' appear-
ing depot at the north end of Main Avenue, in front of the Minnesota Zephyr
dinner train and across Main Street from the Prison site. The depot contains
museum displays and ancillary commercial facilities, and by design is a desti-
nation point for pedestrian traffic in Stillwater's downtown.
Given the location and beautiful natural layout of the site, recommendations for
tourism related uses for the prison would seem logical. Any redevelopment on
the site, be it tourism related or not, should at least be compatible with the
adjacent land uses and exposure to pedestrian traffic.
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Since construction, the remaining buildings on the Prison site were used for
industrial and/or warehousing uses. In the redevelopment of buildings the
highest and most efficient use of the structures are those uses that they were
22
designed for. Therefore it would make good sense to return the remaining
buildings to industrial uses. The down side to this argument is that industrial
uses are no longer thought compatible with the surrounding residential, com-
mercial and tourism uses. If industrial uses are recommended for the site, these
uses wou ld have to be blended with tourism uses and implemented in such a way
as to enhance the downtown environment that the City of Stillwater is trying to
nurture.
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Museum Uses:
A number of new uses for the si te were discussed through the interview process.
Clearly the prison advisory group wanted to explore the potential of a museum
reuse for the property. Many of the team members were very sympathetic to an
interpretive use for as much of the site and building plant as was feasible.
However, museum conversion would require a large public and/or private
investment up front and continued revenues to support future maintenance and
utility costs. If such deep-pockets exist, the team would be very supportive of a
exclusive interpretative center which would focus on the prison history and the
S1. Croix Valley..
In evaluating the potential sources of funds for a museum reuse, we would
naturally look to the State for financial assistance in preserving this state Prison
site. However this request for state funds comes at a time when the Minnesota
Historical Society is having difficulty maintaining some of its existing museum
experiences.
Light Industrial/Light Manufacturing Uses:
Through the interview process it was suggested that Stillwater could use addi-
tional space for light manufacturing, or incubator space for new, light industries.
Such uses could be very compatible with the design of the remaining buildings.
However, if the new use(s) require an increase in commercial vehicles, appropri-
ate routing of truck traffic would be required to minimally impact the Stillwater
downtown.
Hotel/Conference Center Uses:
Stillwater's downtown is in need of hotel accommodations. In many ways the site
would be ideal for the development of a conference center complete with hotel
services, meeting rooms and an up-scale restaurant fadli ty. Al though the factory
building could be bctter oriented on the site for hotel use, the scale and support-
ing services of the warehouse seem to lend themselves well to conference facility
uses.
If this study had begun a few years earlier, it is likely that recommendations
would have includcd a strong hotel/restaurant alternative. However, Stillwater e
is in the process of planning a new, more centrally located hotel complex on the
23
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east side of Main Street in the downtown. The results of that development may
impact on the ultimate use of the Prison site.
Residential Use:
Part of the evaluation of uses for the factory building was for a residential use.
The floor to ceiling heights and the simplicity of the factory interior allow for the
introd uction of residential uni ts wi thin the original bays. Ceiling heigh ts would
also allow for the introduction of lofts on the lower floors, increasing the square
footage and consequent marketability.
To support a residential use, the single story warehouse building was evaluated
as a potential parking facility. Although this was partially done to provide the
amenity of enclosed parking, it was also reviewed in response to the need to
minimally disrupt the open space on the Prison site,
Open surface parking would need to be kept to a minimum partially due to
Minnesota Historical Society requirements,3 and also to explore the possibilities
of interpreting the grounds. The interpretation of the site would clearly enhance
Stillwater's tourism context.
~
1 Exterior Exhibit Unit Cost:
· $l,SOO/sign unit -screened Plexiglas or porcelainized steel-plus $500 for site preparation
· Includes writing, design, fabrication and installation
2 Interior Exhibit Costs::
· $200/square foot plus a 20% contingency (This figure assumes donated staff time)
· $300/square foot with contracted research and design
3 If there was public funding or public ownership of the Prison site reuse, the Minnesota Historical
Society would review the impact of any changes the historic fabric
~
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24
Architectural
Analysis
REUSE OPTIONS AND RELATED COSTS
e
During the course of the reuse study for the Territorial Prison site, a number of
reuse options were discussed. The following are those for which it was felt that
additional cost studies were warranted. The costs cited herein have been based
upon uni t costs for projects of similar size and complexity. Final costs based upon
detailed plans and specifications for reuse of the buildings is beyond the scope
of this report. Costs cited are building costs only and do not include movable
furniture, furnishings, and equipment. They are stated in 1994 dollars.
Twine Shop', Mlniici~!~siite'Prllon, Stillwater, Minn
, ..?;,::"<,,, '.,..<~'+.~
Early photograph of the Factory Building looking to the north-east and toward the
St. Croix River Valley.
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25
. A. FACTORY BUILDING, COMMERCIAL REUSE
This would convert the factory building for reuse as leasable commercial space
foroffice/warehouse. High ceilingsat the first and second floors could allow the
construction of 10ft spaces within individual tenant spaces or throughout the
structure; however, the additional area to be gained, and the associated costs to
create it, have not been considered in this analysis. The scope of the work, and
related costs, could thus include:
1. SITE WORK
Grading, parking, sidewalks,
some landscaping 4,5 113,256 SF@$l/SF $ 113,256
2. DEMOLITION WORK 56,700 SF@$l/SF $ 56,700
3. EXTERIOR WORK
Clean & tuckpoint brick 20,000 SF@ $6.50/SF $ 130,000
New windows and doors 10,000 SF@$30/SF $ 300,000
Re-roof 18,900 SF@ $3/SF $ 56,700
4. INTERIOR WORK
Restore wood floors 56,700 SF @ $1 /SF $ 56,700
Furr, insulate, gypsumboard, & Lump Sum $ 45,960
paint interior of exterior walls
Construct fire corridor
@ center of building 100,000 SF@$2.50/SF $ 250,000
New ceilings 56,700 SF@ $1.20/SF $ 68,040
5. BUILDING INFRASTRUCTURE
Miscellaneous structural repairs Lump Sum $ 50,000
Install 2 elevators 2 @ $100,000 Each $ 200,000
Construct 3 fire rated
stair enclosures 3 @ $50,000 Each $ 150,000
Upgrade mechanical
. & electrical systems 56,700 SF @ $7/SF $ 396,900
Upgrade fire sprinkler system 56,700 SF@$l/SF $ 56,700
26
B. WAREHOUSE BUILDING, COMMERCIAL REUSE
.
This would convert the warehouse building for reuse as leasable commercial
space for office / warehouse. The scope of the work, and related costs, could thus
include:
1. SITE WORK Included in Factory Bldg.
Costs Above
2. DEMOLITION WORK 21,700 SF @ $.50/SF $ 10,850
3. EXTERIOR WORK
Clean & tuckpoint b~ck 9,000 SF@$6.50/SF $58,500
New windows and doors 3,000 SF @ $30/SF $ 90,000
Re-roof 21,700 SF@$3/SF $ 65,100
4. INTERIOR WORK
Remove asphalt & prepare
concrete floors 21,700 SF@$l/SF $ 32,550
Furr, insulate, gypsumboard, & Lump Sum $ 10,800
paint interior of exterior walls
Construct fire corridor 10,000 SF@ $2.50/SF $ 25,000
Paint ceilings 26,000 SF@ $1.15/SF $ 30,000
5. BUILDING INFRASTRUCTURE
Miscellaneous structural repairs Lump Sum $ 25,000
Upgrade mechanical
& electrical systems 21,700 SF @ $7/SF $ 151,900
Upgrade fire sprinkler system 21,700 SF @ $1 /SF $ 21,700
.1
27
.
C. WAREHOUSE BUILDING, MUSEUM REUSE
This option looked at the use of the warehouse building as a museum to assist
in the historical interpretation of the site. This would be similar to the reuse of
the building for commercial purposes, except for additional costs associated
with the galleries and gallery lighting. Given the size and shape of this building
and the interesting truss work, this may be the most appropriate reuse. This
analysis does not include exhibits or exhibit design, furnishings, etc. The scope
of the work, and related costs, could thus include:
1. SITE WORK Included in Factory Bldg,
Costs Above
2. DEMOLITION WORK' 21,700 SF@ $.50/SF $10,850
3. EXTERIOR WORK
Clean & tuckpoint brick 8,266 SF@$6.50/SF $53,729
New windows and doors 4,133 SF@$30/SF $123,990
Re-roof 21,700 SF@ $3/SF $65,100
4. INTERIOR WORK
Remove asphalt &
prepare concrete floors 21,700 SF@ $1.50/SF $32,550
Furr, insulate, gypsumboard, & Lump Sum $9,919
paint interior of exterior walls
Construct fire corridors 10,000 SF @ $2.50/SF $25,000
Paint ceiling 26,OOOSF@$1.15/SF $30,000
Construct & finish offices
& galleries 21,700 SF@ $20/SF
$434,000
Gallery lighting 21,700 SF@ $6/SF
5. BUILDING INFRASTRUCTURE
Miscellaneous structural repairs Lump Sum
$130,200
$25,000
Upgrade mechanical & electrical
systems 21,700 SF@$15/SF
$325,000
:e
Upgrade fire sprinkler system
21,700 SF@$1/SF
$21,700
28
D. FACTORY BUILDING, RESIDENTIAL REUSE
.
This would convert the factory building into approximately 60 apartments.
Average size would be approximately 860 SF in a mixture of one, two, and three
bedroom plans. High ceilings at the first and second floors could allow the
construction of 10ft spaces. This could in turn allow for the creation of additional
apartment units. However, the additional area to be gained, the additional
apartment units possible, and the associated costs have not been considered in
this analysis. This reuse option would also have to be accompanied by interior
parking for the tenants, either through the conversion of the Warehouse Building
into a parking garage or by the construction of additional garages on the site. The
costs associa ted wi th those options are ou tlined in sections C, D, and E below. The
scope of the work, and r~latcd costs, could thus include:
1. SITE WORK
Grading, parking, sidewalks, & some113,256 SF @ $1/SF
landscaping
$ 113,256
2. EXTERIOR WORK
Clean & tuckpoint brick
20,000 SF@ $6.50/SF
$ 130,000
3. MAJOR REHABILITATION
Includes selective 56,700 SF@ $46.75/SF
demolition, new windows & doors,
re-roofing, restore wood floors, wall
construction, interior doors, ceilings
appliances cabinets, structural
repairs, two elevators, three
stairways, upgrade mech. & e1ec.,
upgraded sprinkler system
$2,650,725
E. WAREHOUSE BUILDING, RESIDENTIAL REUSE
This would convert the Warehouse Building into apartments. Because of the size
and shape of the building, only about thirteen units could be created. This would
leave an area at the center of the building approximately 35 feet by 140 feet that
would not have windows and could only be used for recreation, party room, or
other purposes. In addition, if both the Factory and Warehouse buildings were
converted to residential use, the only option for garages that could be used would
be those ou tlined in Section E. Thirteen additional stalls would need to be added,
at a cost of $65,000. The scope of the work, and related costs, could thus include:
8:
29
.
1. SITE WORK
Included in Factory Bldg.
Costs Above
2. EXTERIOR WORK
Clean & tuckpoint brick
$53,729
8,266 SF @$6.50/SF
3. MAJOR REHABILITATION
Includes selective demolition, new21,7oo SF@ $40/SF
$868,000
windows & doors, re-roofing, new
floors, waIl construction,
interior doors, ceilings appliances
cabinets, structural repairs, upgrade
mech. & elec., upgraded sprinkler system
F. WAREHOUSE BUILDING, RESIDENTIAL GARAGE REUSE, LOW
COST
This would convert the warehouse building into approximately 60 parking
stalls. This option would simply upgrade the building as it exists, without
restoring it.
1. SITE WORK
Included in Factory Bldg.
Costs Above
2. DEMOLITION
21,700 SF@$.50/SF
$10,850
3. EXTERIOR WORK
Repair walls, repair windows,
repaint Lump Sum $50,000
Re-roof 21,700 SF@ $3/SF $65,100
4. INTERIOR WORK
Parking staIl striping Lump Sum $240
5. INFRASTRUCTURE
Structural Repairs Lump Sum $25,000
Upgrade mechanical & electrical 21,700 SF@$2/SF $43,400
.
30
G. WAREHOUSE BUILDING, RESIDENTIAL GARAGE REUSE, mGH
COST
.
This would convert the building into approximately 60 parking stalls, and would
restore the building to its original exterior condition.
1. SITE WORK Included in Factory Bldg.
Costs Above
2. DEMOLITION 21,700 SF @ $.50/SF $10,850
3. EXTERIOR WORK
Clean & tuckpoint brick 8,266 SF@$6. SO/SF $53,729
Restore windows 4,133 SF @ $30/SF $123,990
Re-roof 21,700 SF@ $3/SF $65,100
4. INTERIOR WORK
Parking stall striping Lump Sum $240
Paint ceiling 26,000 SF@$1.15 $30,000
5. INFRASTRUCTURE
Structural repairs Lump Sum $25,000
Upgrade mechanical & electrical 21,700 SF @ $2/SF $43,400
H. NEW RESIDENTIAL GARAGE CONSTRUCTION
This option would involve the constr~ction of a garage structure or structures on
the Prison site. The location and design of the garages would have to be
aestheticall y compa tible with the existing historic structures and the overall use
of the site.
1. SITE WORK
Included in Factory Bldg.
Costs Above
2. GARAGES
60 Stalls @ $5,OOO/Stall
$300,000
.
31
. ~
4 Based upon parking area necessary to support the existing buildings
5 Repair of the wall isestimatooat"'S 100,000, butisnotindudedin Ihe SITE WORK figure seeing
that it would probably be done prior to transfer of ownership
~
i.
Two views of the prison yard looking west.
32
Economic
Analysis
Preservation and rehabilitation of the two remaining Stillwater Territorial Prison
buildings will apparently be determined by the economic feasibility for new
private investment.
.
One of the most attractive reuses for this property is as either a private or publicly
owned museum. Ideas have included an interpretive center on penal history of
Minnesota, an automobile museum, or an interpretive center of industrial labor,
to name just a few of the possibili ties.
For this to occur, however, it likely will require a substantial investment of
government and/ or foundation funding. This would have to be provided to help
pay for acquisition and construction expenses for the property. It may also have
to pay for at least a portion of building and grouT.ds operations as well as the
operations of the museum itself. It would be advisable to obtain commitments
from any funding sources prior to start of construction.
Economics for a project have to justify the investment. Adequate return on
investment is necessary for a privately funded project. Profit potential has to be
present for both the developer as well as the user or occupant of the property.
There are initially two unknown cost factors which could ultima tely have a major
impact on the feasibility of a profitable development-the environmental condi-
tion regarding hazardous waste of the site/buildings, and the purchase price of
the site.
A Phase One and Phase Two Environmental Study needs to be performed to
identify any existing soil and structural contamination. This should occur prior
to any acquisition, particularly if that acquisition is by the city. Almost any
pri va te financial insti tution will require this analysis prior to funding. There have
been numerous cases of environmental pollution on former industrial sites.
Many have been enormously expensive, and have taken many years to correct.
For the purposes of our analysis, it isassumed the site will be clean and buildable.
The other factor is the cost of purchasing the property. The current owner is
requiring a joint sale of its existing dairy plant property along with the Prison site.
The asking price is $3/000/000 for both properties, with a $2,000,000 value
allocated specific to the Prison site. At this price and at current market rental
rates, a profitable development is unlikely. There may be various ways to
mitigate the problem. Perhaps a combined purchase would be feasible along
with a simultaneous sale of the plant site to another user. It's also possible for the
buyer of the Prison site to sell off a portion of the land to help buy-down the
acquisi tion cost of the buildings. For purpose of this analysis, we will assume an
acquisition cost based on the current Washington County assessed market value
.
33
.
ofland and buildings under private ownership. Any adjoining state owned land
will be assumed to be purchased by potential developers at little or no cost, if
acquisition is necessary at all. This would be considered an incentive for
development.
In addition to the museum uses already discussed, there have been a number of
other identified reuses for the property. One possibility is a retail development
of an antique mall. It could also be used for other types of shops and boutiques
or even a location for the more essential purchases like a grocery store, drug
store, cleaners, etc. This could be somewhat risky considering existing Stillwater
market conditions and a retail mall nearby. Retail could, however, be used to
compliment a larger development.
There's also a possibility that the site could provide affordable living and
working space for artists. It would not be easy, however, to obtain private
financing without substantial subsidies.
A light industrial or light assembly reuse development would be more bank-
able. It would also be consistent with the historical use of the buildings and an
attractive development for the city. It could create long term jobs on the site
while generating property tax dollars. It would also be particularly attractive for
an existing business to act as the developer / owner of part or all of the property.
Local concerns regarding noise and/ or pollution, truck traffic and parking can
be minimized with careful planning.
A residential development, either market rate or low income (utilizing tax
credits) was considered in this analysis. Unfortunately, the per unit cost would
not justify such a development without additional subsidy. A housing develop-
ment would contribute to the local proper.ty tax base, but would attract only a
minimal number of new full time jobs other than those related to actual
construction and operations.
Downtown Stillwater is in need of a hotel/conference center with tourism
demanding such a development. This is, however, already in the final planning
stages at another Downtown location nearer to the river. If for some reason this
doesn't occur on the river site, or that over time, demand continues to increase
for conference space, conventions and hotel rooms, the Prison site could then be
attractive for another such development. Now, however, the river site appears
to be the choice for a hotel/conference center.
.
Finally, a mixed-use development has also been suggested. However, develop-
ments which are dependent on two, three or more types of uses often do not
have long term success. If a project can not count on a specific anchor, ul timate
survival is less likely.
34
.
Everything considered, a private development on this site with a use as light
assembly jindustrial would be the most attractive investment. The following pro
formas detail two such projects.
Private Light Assembly/Office/Industrial
Commercial Development Financial Analysis
Factory Building and Warehouse
Project Budget:
Acquisition (Current Washington County assessed Market Value) 6 $426,900
Construction Costs 7
Exterior
Cleaning and Tuck Pointing,
Factory Bldg. $ 130,000
Cleaning and Tuck Pointing. Warehouse 58,500
Window Replacement, Main Bldg. 300,000
Window and Door Replacement, Warehouse 90,000
Re-roof, Main Bldg. 56,700
Re-roof, Warehouse 65,100
Interior
Demolition within Main Bldg.
Demolition within Warehouse
Floors, Main Bldg.
Floors, Warehouse
Masonry Walls and Ceilings, Main Bldg.
Masonry Walls and Ceilings, Warehouse
New Corridor Walls, Main Bldg.
New Corridor Walls, Warehouse
Infrastructure
Sprinkler System, Main Bldg.
Sprinkler System, Warehouse
Structural Allowance, Main Bldg.
Structural Allowance, Warehouse
Mechanical and Electrical, Main Bldg.
Mechanical and Electrical, Warehouse
Elevators, Main Bldg.
$ 56,700
10,850
56,700
32,550
114,000
40,800
250,000
25,000
$ 56,700
21,700
50,000
25,000
396,900
151,900
200,000
.
35
.
.
Stairtowers, Main Bldg.
150,000
Site Work
Grading, Parking, Landscaping- 2.6 acres $ 113,256
$ 2,452,356
Leasehold Improvements@$12.00/sq. ft..
Main Bldg. (56,700 sq. ft.)
Warehouse (21,700 sq. ft.)
Contingency
Main Bldg. (20% of Build~ng Construction)
Warehouse (20% of Building Construction)
Total Contingency
Total Construction
$ 680,400
260,400
$ 940,800
$ 499,620
156. .360
$ 655,980
$ 4,049,136
Architectural and Engineering (6.5% of construction)
Financial Fees (==2.5% of Debt)
Construction Interest (Net)
Capitalized Operating Cost Allowance
Developer Fees (4% of Construction Cost & Acquisition)
$ 220,555
106,500
250,000
450,000
179.041
Total Project Cost
Leasable Area (Rentable)
Main Bldg.
Warehouse
Total 78,400 sq. ft.
Source of Funds
Equity (25% of Project>
Debt
$ 5.682.132
56,700 sq. ft.
21.700 sq. ft.
$ 1,420,533
4.261.599
$ 5.682.132
36
Break Evett Analysis
.
Factory Building and Warehouse
Tax Increment Financing (TIF) is available for this project. TIF is a technique that
uses increased property values attributed to redevelopment, to pay for public
redevelopment costs. A taxing entity, in this case, the City of Stillwater could
provide annual funding to a developer to help pay its property taxes. There are
14 years left in the TIF district, which the Prison site is located within. If the City
provides $30,000 per million dollars of valuation, over and above the current
$426,900 assessed market value, and if a fully assessed valuation (in excess of
acquisition value), of $5,10~000 is determined by Washington County, then an
annual contribution of ~153,000 (5.1 x $30,000) could be used to pay down
property taxes for up to 14 years. This would reflect taxes subsidized up to $1.95
per square foot per year.
If property taxes of $2.15 per rentable foot are assessed to the 78,400 square foot
development, an annual property tax of $168,560 would be levied. There would
then only be a $15,560 exposure to a developer assuming this level of taxation. In
addition, a full assess",,:ent will take up to three years, with only a partial
assessment in the second year of ownership, and remain at the current valuation
for the first year.
Net leases in this project should stipulate that the property tax expense be passed
on to the tenants at the rate prior to the TIF contribution.
$4,261,599 in conventional debt at current prevailing taxable interest rates (8.5%),
and a 30 year amortization, requires $393,220 per year in debt service. This type
of financing could be obtained by a qualified borrower but most likely would
require a call provision after five years with an adjustment to market interest
rates. These rates will be determined by past performance, success of the project
and prevailing interest rates.
Obtaining a $5.75 per square foot net rentable rate can reasonably be expected,
considering the leasehold tenant build-out will be provided by the developer.
This rate is competitive with the current Stillwater rental market. If space is
rented at this $5.75 rate, then 68,386 square feet would have to be leased to break
even, or 87% of a total of 78,400 square feet. This project would likely require a
60% pre-leased commitment in order for a lender to offer conventional financing.
Operating expenses are estimated to be approximately $5.00 per square foot,
including utilities and property taxes. This would be paid by the tenant. There-
fore, a gross rent of$l 0.75 per rentable square foot would be required. This is also .
competitive within the market. Savings derived from initial, partially assessed
37
.
I.
property taxes can be passed to a prospective tenant.
Other Comments
· This project could be completed with either a higher or lower quality of
leasehold finish. It would, however, be reflected in the gross rental rate. This
will affect both debt service and assessed valuation of the property.
· There is a $450,000 capitalized operating cost allowance provided to cover
the initial lease-up period. If any portion of this allowance is not used, it can
be added to the $655,980 contingency.
· Private development of the Prison site provides other considerable incen-
tives for the developer. The Prison site is listed on the National Register of
Historic Places and is therefore eligible for use of Historic Tax Credits
amounting to 20% of the rehabilitation costs. There are some restrictions on
use of these credits which corporations do not suffer. Regardless, this
incentive should be fully explored by any developer, individual or corpo-
rate.
· The Economic Recovery Tax Act of 1982 and later revised, allows property
owners to take tax deductions for donating easements of buildings listed on
the National Register. The historic facade easement is a way of protecting a
historic structure while permitting the owner to retain possession and use
of the structure.8 The Easement must be donated to nonprofit groups who
agree to preserve and protect the historic elements of the structure. It may
also be possible to donate the retaining wall surrounding the property, as
part of the facade easement, and should be explored.
If this tax deduction is utilized, a tax credit can not be taken. Normally the tax
credit is more lucrative for the developer. However, after five years from first
placing the property in service, the facade could be donated without penalty.
38
Private Light Assembly/Office/Industrial .
Commercial Development Financial Analysis
Factory Building Only
Project Budget:
Acquisition 9 $ 308,740
Construction Costs 10
Exterior
Cleaning and Tuck Pointing, $ 130,000
Window and Door Replacement 300,000
Re-roof 56,700
Interior
Demolition within Bldg. $ 56,700
Floors 56,700
Masonry Walls and Ceilings 114,000
New Corridor Walls 250,000
Infrastructure
Sprinkler System $ 56,700
Structural Allowance 50,000
Mechanical and Electrical 396,900
Elevators 200,000
Stairtowers 150,000
Site Work
Grading, Parking, Landscaping $ 81,908 11
Leasehold Improvements @ $12.00/ sq. ft. 680,400
Contingency (20% of Building Construction) 467,002
Total Construction $ 3,047,010
Architectural and Engineering (6.5% of construction) $ 198,056
Financial Fees (=2.5% of Debt) 80,000
Construction Interest (Net> 180,800
Capitalized Operating Cost Allowance 325,000
Developer Fees (4% of Construction Cost & Acquisition) 134.230
Total Project Cost $ 4,273,836
.
39
.
Leasable Area (Rentable)
56,700 sq. It.
Source of Funds
Equity (25% of Project)
Debt
$ 1,068,459
3.205.377
$ 4.273.836
Break Even Analysis
Factory Building Only
TIF would be available for this form of development as well. A more complete
explanation of TIF funding is in the analysis for the Main Building and
Warehouse reha bili ta tion. In this case, however, if a fully assessed market value
(in excess of acquisition) of $3,500,000 is determined by Washington County, an
annual contribution of $105,000 (3.5 x $30,000) could be used to pay down
property taxes for up to 14 r,ears. This would reflect a tax subsidy of $1.85 per
square foot.
If property taxes of $2.15 per rentable square foot are assessed to the 56,700
square foot development, an annual property tax of $121,905 would be levied.
There would then only be a $16,905 annual exposure to a developer assuming
this level of taxation. Full assessment will again take up to three years.
As in the previous project, the landlord and not the tenant should benefit from
this tax incentive. This should be addressed in the lease agreements.
$3,205,377 in conventional debt at current prevailing taxable interest rates
(8.5%) and at a 30 year amortization, requires $295,760 per year in debt service.
This financing could be obtained under similar terms discussed in the previous
analysis.
Obtaining a $5.75 per square foot net rentable rate is again possible, considering
tenant leasehold improvements would be provided. If space is rented at this
rate, 51,437 square feet have to be leased to break even, or91 %ofa total of 56,700
square feet.
This project will also likely require a 60% pre-leased commitment. Operating
expenses again are projected at $5.00 per square foot, or a gross rent of $10.75.
.
40
Other Comments
.
. This project could be completed with a higher or lower level of leasehold
finish reflected in the gross rental rate.
. There is a $325,000 capitalized operating cost allowance provided to cover
the initial lease-up period. IF any portion of this allowance is not used, it can
be added to the $467,002 contingency cost.
. Historic tax credits are available. (Explained in the previous analysis.)
. A facade easement taxCleduction is available. (Explained in the previous
analysis.)
~
6 This is the current Washington County assessed Market Value for the respective land and
buildings.
7 The estimated construction costs contained in this report have been based upon gross areas and
unit costs drawn from projects of similar size and complexity. Final costing based upon a
quantity survey of detailed plans and specifications for rehabilitation is beyond theseope of this
report.
8 The Preservation Alliance of Minnesota is a non-profit membership organization that has
qualified to receive historic facade easements and presently hold three easements.
9 These costs are based on a square footage proportion.
10 The estimated construction costs contained in this report have been based upon gross areas and
unit costs drawn from projects of similar size and complexity. Final costing based upon a
quantity survey of detailed plans and spectfications for rehabilitation is beyond the seopeof this
report.
11 Based on a proportionate share of parking area necessary to support the factory building
~
.
41
.
I
I.
General view of the State Prison, shops and yard. Looking to the east and north.
42
Al terna tives/ RecommendatIon s
Alternatives
After touring the site, conducting interviews, and analyzing the background
information, the consultant team developed the following list of alternatives for
the reuse of the Stillwater Territorial Prison and site.
.
1. Factory and warehouse buildings, commercial reuse.
2. Factory and warehouse buildings, residential reuse.
3 Factory, warehouse, and grounds, museum reuse.
4. Mixed use.
5. Mothballing buildings.
6 Demolition.
Alternative #1: Comme~cial Reuse-Factory and Warehouse Buildings
This alternative returns the buildings to a use for which they were designed.
Most often retaining the original use or introducing a similar use is the most cost
effective approach to retaining and preserving historic buildings. However, an
industrial reuse would only be recommended with assurances that it would be
compatible with the surrounding land uses.
Alternative #2: Residen~ial Reuse-Factory and Warehouse Buildings
This alternative assumes that the factory/warehouse would be suitable for a
conversion into residential units with supporting garage faciIi ties. Converting a
warehouse/factory buildings into residential uses has been widely practiced
and successfully executed in the warehouse districts of our urban centers. This
type of housing is very popular with artists, providing living, studio and display
spaces at one location.
Alternative #3: Museum Reuse-Factory, Warehouse and Grounds
This alternative assumes that the factory /warehouse would be suitable for a
conversion into a museum/interpretive reuse, supporting the growing tourism
economy of Stillwater. This use at the Prison site makes good land use sense but
would require a major initial investment and probably on-going subsidy to
sustain the public U5C.
Alternative #4: Mixed Reuse-Factory, Warehouse and Grounds
This alternative assumes a combination of two or more of the above listed uses.
Given the wide local and preservation community support for interpretation at
the Prison site, and given the probable need to support such a use with addi tional
uses that are self-supporting, a mixed use is likely for the complex. This scenario
assumes that the interpretive component would be publicly subsidized and the
private component would be economically feasible.
Alternative #5: Mothballing-Factory and Warehouse Buildings
An option which exists for the two remaining prison buildings is commOnly. i
43
.
referred to as "mothballing". This process is essentially a minimal preserva-
tion/stabilization technique which secures a property and attempts to retard
the effects of deterioration resulting from little or no maintenance, most often in
the case of a vacant property. While it is optimum to introduce some sort of
climate control, suchasa minimum heat level, into the building or structure, this
is seldom economically feasible and would have a lesser priority than combat-
ing the effects of natural weather-related conditions.
Currently, the prison buildings serve as warehousing for Maple Island, Inc., and
a tenant. Minimal heat is provided on the first floors by ceiling-hung blower
units. No heat is provided to the upper floors except that which passes through
the un-insulated floor systems. Also, the perimeter has been secured against
weather by repairs to the roof and windows as necessary. A number of windows
have been infilled with concrete block. Doors are secured against vandalism and
trespass. Therefore, as long as the current occupancy remains, and minimal
maintenance occurs, it is unlikely that "mothballing" in its true sense will be
necessary.
In the event that the buildings become vacant, it will be necessary to periodically
inspect roofs and perimeter: areas to identify conditions which would result in
damage to the property. Although it would be ideal to continue heating the
buildings, this may not be possible. In this case, louvered units should be
installed in selected windows to provide adequate ventilation of the buildings.
These units are removable and will cause little or no loss to remaining original
historic materials. This method will combat rotting of wooden members and
deterioration of masonry from excessive moisture. The Prison site has a long
history of moisture-related problems due to ground water and runoff. It is
essential that the buildings allow for air circulation inordernot to trap humidity
from ground water intrusion through the foundations. In addition, it is recom-
mended that entry to the buildings be secured and that the area be patrolled
regularly as a deterrent to trespass and vandalism.
Alternative #5: Demolition-Factory and Warehouse Buildings
This alternative assumes that the buildings have outlived their usefulness and
that the land is more valuable than the historic resources on the site. Because of
the historic significance of the property and the extant structures, as well as their
adaptability, demolition was not considered as a viable alternative.
.
44
R e com men d at ion S After reviewing the above alternatives and subsequent economic analysis, the
reuse team makes recommendations on the disposition, interpretation and
commercial reuse of the Prison site.
.
Disposition recommendations
For the Prison si te to be sold, the buyer should know the environmental condi tion
of the si te.
,<:::;y Phase One and Phase Two Environmental Studies need to be completed prior to
acquisition in order to identify any existing soil and/or structural contamination
on the site.12
The disposition of the Prison site needs to be made clear. This means that the
intent of the present owner (Maple Island, Inc.) needs to be known. Also the cost
of the site needs to be determined.
,<:::;y When the Prison site becomes available, the City, the Minnesota Historical Society
and the Territorial Prison Site Advisory Group should work with Maple Island to
encourage a realistic asking price for the property.
The Prison grounds have generally been ignored through time with open storage
occurring periodically. Since the storage was on private property and little
respect was given to the historic significance of the site, this has not been a major
issue in the past. However, with the construction of the Minnesota Zephyr train
depot informa tion cen ter and commercial growth to the north along Main Street,
the public now interfaces with the unkempt site.
,<:::;y Maple Island should stop outside storage on the Prison site and clean up former
refuse sites on the property.
The prison wall is one of the most visually amazing, and historically important
features of the Prison site. As this is one of the few remaining extant structures
of the site, it should be maintained and repaired as required so that the site's
integri ty is not further jeopardized. The wall presently has some major structural
problems due to water seepage through the back (west) wall. This problem
should be professionally addressed as soon as the weather permits. In any case
any repairs should make provisions for controlled transfer of water through the
wall.
,<:::;y The City should determine who is responsible for maintaining the prison wall and
work with Maple Island to stabilize the erosion taking place in the west wall of the . I
Prison site. After the wall is stabilized, there should be a yearly inspection in order
to ensure that the wall is in good condition.
45
.
Interpretive recommendations
Ideally, an archaeological reconnaissance survey should be undertaken to better
define and evaluate the archaeological potentials of the site. The costs for such
a survey would probably range between $5,000 - $10,000. Because the site's
historical integri ty is so dependent on the entire parcel of land encompassed by
the prison walls, it is likely that any new construction would have an adverse
affect on both the physical remains and the setting itself. It is likely that the State
Historic Preservation Office would have reservations as to the impact of any
new construction outside of the existing buildings (with the possible exception
of surface parking lots, necessary roadways and minimal landscaping).
~ An archaeological reco,,!naissance survey should be undertaken to better define
and evaluate the archaeological potentials of the site.
~ No new construction should be permitted on the site prior to archaeological
testing in the areas that would be negatively affected by the new development.
As noted in the Land Use Issues section of this study, a museum reuse of the
extant buildings on the Prison site would be very compatible with the tourism
based economy tha t appears to be growing in Still water. However such a public
use would require "deep pockets" both to initiate and to maintain such a use. In
addition it was felt that a museum use may duplicate the visitor services offered
by federal and state interpretive facilities already located in the vicinity along
the St. Croix River.
The interview process did not reveal any new information on where this source
of funding could be secured. Although there is little chance that the public sector
would invest in a museum use of the existing structures, it is always possible
that private funding might be available.
~ With adequate funding the warehouse building could be used as an interpretive
center and an archaeological laboratory for both the Native Americansettlement(s)
and the territorial prison.
Although the designation of interior space for interpretive use may prove too
costly, the consultation team feels strongly that funding should be sought to
interpret the site.
~ The grounds surrounding the two main buildings should be made accessible to
the public through the introduction of an outdoor interpretive program consist-
ing of interpretive signage, public archaeology and a self-guided walking tour of
the site.
.
46
,<::::,,> The site's open space should be preseroed as a preferred land use where fellSible, in
order to protect the archaeological resources, undertake a public archaeological
program and provide opportunity for public enjoyment of the site.
.
,<::::,,> A phased interpretive program should be developed, including, in order: a guided
walking tour to include on-site archaeological interpretation; research, fabrication
and installation of on-site interpretive signage and preparation of a companion
brochure; an ongoing public archeology program, with on-site archaeological lab
available for public viewing; and, finally, an interpretive exhibit area of artifacts,
photos and interpretive media inside the renovated Warehouse Building.
Commercial recommendations
Although the initial thrust in the study was for a museum/arts related/public
reuse of the property, the bottom line requires tha t for a project to succeed it needs
to have the required financing, and the required generation of revenue to
maintain it. Outside the private commercial market this type of fiscal support is
hard to secure and maintain. Therefore the team looked to private reuse for the
structures on the site.
The most economically feasible reuse for the existing structure would be to return
it to its original use. Therefore, if economically feasIble, the most comfortable fit
between building and use would be a light industrial or light assembly use. This
is what the buildings were originally designed for and there appears to be a
market need in Stillwater for this type of use.
,<::::,,> The historic buildings should be rehabilitated for new uses white providing
opportunity for public access to, and interpretation of, the site and its history.
,<::::,,> The buildings should be put to a commercial reuse that supports the initial
investment and produces enough revenue to maintain them. The use found most
capable of doing this was light industrial/light assembly. Such a use could be very
compatible with interpretive use of the open space surrounding the buildings.
In our evaluation of the traffic flow, both pedestrian and vehicular, on Main
Street, it became clear that any new reuse for the Prison site should not introduce
additional congestion to Stillwater's CBD.
,<::::,,> Any commercial reuse on the Prison site should not exacerbate the traffic problems
in Stillwater's CBD. If truck traffic is required with the new use, all truck traffic
should be routed to and from the site from north of the downtown.
.
47
.
~
12 Phase) survey entails research on fanner uses and likelihood of pollutants on the property
Phase II entails actual soil probes and water samplings to detennine the extent of the pollution
~
~.;..~ .: . : . ~
-,
-11111
1III1
~~~0f~:::~..
.
so~.: r~\ i~'{
48
Action
P I a n
To implement the recommendations made in this report, the following actions
should be taken:
.
City of Stillwater
~ The City should work with Maple Island Inc. in evaluating the environmental
condition of the Prison site.
~ The City should work with Maple Island Inc. to encourage and support an
equitable transfer of property.
~ The Cityshould evaluate how best to get Maple1sland to dean-up the Prison site.
~ The City should work with any interested developers to realize a feasible reuse as
outlined in this plan.
~ The City should work with the Minnesota Historical Society and Maple Island
in determining responsibility for maintenance of the Prison wall and securing
professional help in making the needed repairs before the wall collapses.
~ The City, with help from the State Historic Preservation Office, should develop
specific design guidelines for the site which would preserve its historic integrity.
~ The City should, through its Heritage Preservation Commission, locally desig-
nate the Prison site.
~ The City should extend the pedestrian/bicycle path to the north end of town to
increase the visibility of the Prison site and pravide easier recreational access.
~ The City and the State (MnDOT and MHS) should make improvements to the
wayside adjacent to the Prison site and an interpretive plaque identifying the
historic prison uses should be erected..
~ The City should develop the Prison site area as a north' entry' into the City and
promote it as such, so drawing more of the public to the site.
~ The City should try to preserve the open space on the site as much as is practical,
for archaeological research and interpretation purposes.
~ The City should promote the Prison site as a part of its parks and open space
system.
~ The City should evaluate how any reuse would effect the traffic congestion of
Stillwater and work with MnDOT to regulate the problem. .
49
.
Territorial Prison Advisory Group (TPAG)
,.<:::::,.> The TP AC should continue to work with the City in securing a new, compatible
te1Ulnt for the extant buildings on the Prison site.
,.<:::::,.> The TP AC should continue to look for ways to fi1Ulnce a museum reuse for the
property.
,.<:::::,.> The TP AC should work with the City, the business community, and the
Minnesota Historical Sodetyin promoting and advertising the historical signifi-
cance of the prison site.
Downtown Business Com~unity
,.<:::::,.> The Downtown Business Community should be allowed to conduct tours of
the site to support the existing tourism market,
,.<:::::,.> The Downtown Business Community should work with the City, the TP AC,
the WCHS and the MHS to advocate the commercial and interpretive
recommendations presented in this plan.
Washington County Historical Society (WCHS)
,.<:::::,.> The WCHS should work with the MHS and the City of Stillwater in the
development of an interpretive plan for the Prison site.
Minnesota Historical Society (MHS)
,.<:::::,.>
The MHS should help coordi1Ulte an archaeological recon1Ulissance suroey of
the Prison site.
,.<:::::,.>
The MHS should work with the City of Stillwater to coordi1Ulte the repair of
the west wall of the prison yard.
,.<:::::,.>
The MHS, in consultation with the Washington County Historical Society
and the City of Stillwater, should develop an interpretive program that
highlights the significant themes of the site and complements the interpretive
emphasis of the Natio1Ull Park Seroice and Minnesota Department of Natural
Resources programs in the vicinity of the St. Croix Natio1Ull Scenic River.
,.<:::::,.>
The MHS should evaluate the potential of the property of becoming an MHS
site for interpretation.
.
~
50
Appendix I: Residential
Reuse
Analysis
.
Residential Reuse Analysis
Prepared by Colleen M. Carey of the Cornerstone Group
Following are two alternative sets of budgets for the residential reuse option for
the factory building in Stillwater. Colleen Carey of the Cornerstone Group ran
one set of numbers with a market rate rent structure. The analysis was fairly
aggressive about the rents but even with rents of $750-1,000, there wasa financing
shortfall of over $1,300,000. A developmen t budget and cash flow pro forma are
attached.
Thinking that a low income lax credit project might fare better, Cornerstone ran
a second set of numbers.. Unfortunately, that option looked about the same. The
rents go down, the first mortgage obviously follows in a downward direction and
the equity contribution increases dramatically. However, the net effect of all
these changes is negligible. The second altern a tive shows agapof about$l,500,OOO.
The only thing that can be said in favor of this alternative is that there are a
number of potential funding sources which could be called upon to fill the gap.
Cornerstone did not know of anyone who is subsidizing market rate housing
these days.
These analysis was done fairly quickly and you would normally spend months
fine-tuning something like this if you were actually trying to develop the project.
.
51
.
STILLWATER SITE
DEVELOPMENT BUDGET (LOW INCOME CREDITS]
Stillwater Site
i.
Architectural/Engineering
Architectural Services
Architectural Inspection
Architectural Reimbursables
Soil Studies
Surveys
Civil Engineer
landscape Architect
Mechanical Engineer
Special Consultants
Contingency
Total Architectural/Engineering
Total Project Per Unit
Budget Budget
45
$1.475,525 $32,789
$0 $0
$0 $0
$1,755,541 $39,012
$3,231.066 $71.801
Total Project Per Unit
Budget Budget
$0 $0
$426,900 $9,487
$0 $0
$0 $0
$0 $0
$0 $0
$426,900 $9,487
$2,778,965 $61,755
$378,000 S8,400
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$473,545 $10,523
$3.630,510 $80,678
$254,136 $5,647
$0 $0
$0 $0
$2,000 $44
$2,000 $44
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$258,136 $5,736
ISOURCES OF FUNDS
First Mortgage-MHFA
Other
Other Sources
Limited Partner Tax Credit Investor
ITOTAL SOURCES OF FUNDS
I USES OF FUNDS
Acquisition Costs
land
Existing Buildings
Option Extension Fees
Brokerage Fees/ Commissions
Relocation Contingency
Other
Total Acquisition Costs
Construction
Unit Rehabilitation
Garages
Rehabilitation
Appliances
Builders' Risk Insurance
Environmental Abatement
SAC/WAC
Contingency
Total Construction Costs
52
STILLWATER SITE
DEVELOPMENT BUDGET (LOW INCOME CREDITS)
.
Marketing
SignagB $0 $0
Advertising $0 $0
Open Houses $0 $0
Special Promotions $0 $0
Marketing Fees $0 $0
Contingency $10,000 $222
ITotal Marketing $10.000 $222
Carrying/Operating
Initial Equipment $3,000 $67
Utilities during Const. and Lease-up $0 $0
Property Insurance $0 $0
Construction Period Interest $100,000 $2,222
Real Estate Taxes during construction $0 $0
Operating Deficit during Lease-up $0 $0
Working Capital $0 $0
Replacement Reserves $45.000 $1,000
Contingency $0 $0
ITotal Carrying Costs $148.000 $3.289
Special Consultants
Appraisal $3,000 $67
Environmental Consultants $2.000 $44
Feasibility Study $0 $0
Marketing Study $3,000 $67
Development Manager $0 $0
Contingency $3,500 $78
ITotal Special Consultants $11.500 $256
Financing Costs
Construction Loan
Lender Fees-Points $0 $0
Lenders' Legal $0 $0
Other Lender Requirements(lnspection. etc.) $5,000 $111
Permanent Loan $0 $0
lenders Fees-Points $36,888 $820
lenders' Legal $0 $0
Other $0 $0
City Loans/Grants $0 $0
Application Fees $0 $0
Zoning Fees $0 $0
Development Agreement Fee $0 $0
City Legal Fees $0 $0 .
ITotal Financing Costs $41.888 $931
53
.
STILLWATER SITE
DEVELOPMENT BUDGET (LOW INCOME CREDITS)
Title and Recording
Title Insurance $3,431 $76
Mortgage Registration $3.394 $75
State Deed Tax $1.409 $31
Recording Fees $200 $4
Closing Fees $250 $6
Disbursement Fees $1,200 $27
Abstract Fee $200 $4
Name Search $0 $0
Assessment Search $0 $0
Zoning Endorsement $0 $0
ITotal Title and Recording $10,084 $224
Syndication Costs
Syndication Fee/ Commission $0 $0
Tax Credit Application Fee $0 $0
Tax Credit Carryover Fee $0 $0
Other $0 $0
ITotal Syndication Costs $0 $0
Other Costs
Accounting Review/Certifications $0 $0
Legal-Real Estate transaction $5,000 $111
Legal-Financing $10.000 $222
Legal-5yndication $10,000 $222
Development Fee $160,000 $3.556
ITotal Other Costs $185,000 $4.111
Resident Services Program
Start-up Equipment $0 $0
Initial Staffing $0 $0
Other $0 $0
ITotal Resident Services Costs $0 $0
ITOTAL DEVELOPMENT COSTS $4,722.017 $104.934
SURPLUS/DEFICIT ($1,490,951 )
'.
54
OPERA TING BUDGET AND CASII FLOW PROJECTIONS
SUUwa..r su.
Numb.' UonUII)l' Uonlhly Dabt So,vI,o C.tcuJ.Uon5
Unit Typ. 01 urnU. Ronl Hovoooo COflvonUonal Uo,lglIgo
1 BR 7 500 $3,500
2 BR 30 500 $18,000 NO' $155,5&1
3 BR I 700 $5,500
3 BR- 0 0 $0 DCR 1.15
TOTAL 45 ;:;:;:;::::::::::';:::::;:;:;:::;::::: U7,I00
REVENUE Dabl SO'VICD $135,145
GIO" Pot.n.... Rantl $325,200
P....lng Income 50 30 $21,500 Into. 051 R.te 1.50Y.
laundly Ineo,n. 45 10 $5,400 TOln! 30
I.Iflc_ Incomo 45 5 $2,700
Total Gr.n Potential Rev.nu. $354,900 loan Amount $1 H5 525
Vacancy/CoUecdon lO.1 100% ($21,392)
Gron Expectod RovDnue $325,501
OPERAT'NG EXPENSES
UarhUng $1152 $10,000
Adnllnt.I,.UYa $37 04 $20,000
U.tnt.n.nco $51 19 $27,&40
uuuu... $52 95 $34,000
P.yroll $59 07 $37,300
1.... and 'n'utanc:a $75 83 $41,000
To'.1 Operallng Exponul $31470 $169,940
Nol Opar.dn" Incom. $15&,5&1
15 yo., C.,h Row PloJDeU.ns
Ront anc:l..U p.' yo... 300".
OpolDUng Exp.n.. Iou..... pOf YOllf' 300V.
V... 1994 1895 1995 1997 11191 1999 2000 200t 2002 2003 2004 2005 2005 2007 2001
Rovenuo
Aonl. IncontO $325,200 $334.955 $345,005 $355.355 $355,015 $375,985 $311.305 $399,155 $411,954 $424,312 $07,042 $450.153 $453,557 $477,607 $411,...
OUla. Income $29,700 $30,591 $31,501 $32,454 $33,42' $34,430 $35,453 $35.527 $37,523 $31,752 $39,114 $41,112 $42,345 $43.515 $44.124
Tot" Gran Pot.ntlal $354.'00 $355,5<7 $375,513 $317,101 $399,443 $411,426 $423,769 $436,4'2 $441,571 $463,064 $475,155 $4t1,265 "05,003 "21.113 $531,11'
Vacancy/Colt.tilUon Lou ($2',312) ($21,244' ($30,121) ($31,025) ($3t,155) ($32.914' ($33,102) C$34,III, IU5,1") ($37,"6' ($31,1551 ($U,301) ($40,410) ($41,615) ($42,145)
G,on &poc;tod Rovonuo $32&,50' $335,303 $3",392 $355,714 $357,411 $37',512 $389,161 $401,564 $413,511 $426,019 $4~I,789 $451,153 $465.522 $471,4" $413,'73
Oper.llng EJ;p.n..,
U.,bUng $10.000 $10,300 SIO,501 $10,127 $11,255 S1I,513 S1I,141 $12,211 $12,5" $13,04' S13,431 S13.142 S14,251 S14,615 815.126
Admlnl.ttaUvo $20,000 $20,500 $21.211 $21.855 $22,510 $23.115 $23,811 $2un $25,335 $25,095 $25,17' \27,615 $2',515 $21,371 $10,252
Ualldonanc. $27,540 $28,461 $21,323 $30,203 $31,101 $32.042 $33,004 $13,114 U5,Ol4 $36.064 U7,145 $3',250 $31,40' $40,610 $41,'08
UlJUU., $34,000 $36,020 $36,071 $17,153 $11,257 $39,415 $40,511 $4\,815 $43,070 $44,352 $45,613 $47,064 $4',476 $41,130 "',42'
PayroU U7,300 $11,411 $31,572 $40,751 $41,111 $43,241 $44,53' $45,174 $47,251 $4',"1 "0,12' $51,532 "3,111 "4.775 "6,420
lun .,.d 'n,wefte. $41,000 $42,230 $43,417 $44,102 $45,145 $47,saO $48,155 $50,425 $51,938 "3,415 $55,101 "5,754 "8,"5 SSO,210 $62,015
Tot" Op.,.Ung Exp.nul $159,940 $175,038 $110,289 $185,U8 $'81,259 $197,007 $202,117 $201,005 $215,275 $221,733 $22',385 $235,237 $242,214 $24',553 $257,048
H.. Oparatlng Incomo $155,561 $151,265 $151,103 $171,086 SI75,219 $181,505 $186,150 $192,559 $198,335 $204,286 $210,414 $215,727 $223,228 $221,'25 $236.123
Debt Sorvlce $135,145 8135,1" $135,146 $\35,145 $135,145 $135,145 $135,145 $135,145 $135,145 $135,145 $136,145 $136,145 $135,145 $\35,145 $135,145
DCR I 15 1.18 1.22 126 129 133 1.31 14\ 146 t 50 155 151 li4 \61 114
Rapl.comord R...,v.. $4,000 $4,000 '.&.000 $4,000 $4,000 $4,000 $4,000 $4.000 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000
Inc. "gm". Fo.. $500 $1,000 $9,413 $1,615 $U.U" $10,286 $10,514 $10,112 S II ,23' $11,577 $1',924 " 2,2'2 $12,650 $13,030 &13,420
Cash Ftow hom Op...uon. $15,922 $20,119 $15,544 $21,245 $25,016 $31,073 $15,210 $41,501 $45,950 $52,563 "',344 $54,211 $70,432 $75,750 $83.257
VI
VI
. ,
.
STILLWATER SITE
DEVELOPMENT BUDGET (MARKET RATE)
Stillwater Site
ISOURCES OF FUNDS
First Mortgage-MHFA
Other
Other Sources
limited Partner Tax Credit Investor
ITOTAL SOURCES OF FUNDS
I USES OF FUNDS
Acquisition Costs
land
Existing Buildings
Option Extension Fees
Brokerage Fees/ Commissions
Relocation Contingency
Other
ITotal Acquisition Costs
Construction
Unit Rehabilitation
Garages
Rehabilitation
Appliances
Builders' Risk Insurance
. Environmental Abatement
SAC/WAC
Contingency
Total Construction Costs
Ie
Architectural/Engineering
Architectural Services
Architectural Inspection
Architectural Reimbursables
Soil Studies
Surveys
Civil Engineer
landscape Architect
Mechanical Engineer
Special Consultants
Contingency
Total Architectural/Engineering
Total Project Per Unit
Budget Budget
45
$2.687.625 $59.725
$0 $0
$0 $0
$720,000 $16,000
$3.407,625 $75.725
Total Project Per Unit
Budget Budget
$0 $0
$426,900 $9.487
$0 $0
$0 $0
$0 $0
$0 $0
$426.900 $9,487
$2,778,965 $61.755
$378,000 $8,400
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$473.545 $10,523
$3,630.510 $80.678
$254,136 $5,647
$0 $0
$0 $0
$2,000 $44
$2,000 $44
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$258.136 $5,736
56
STILLWATER SITE
DEVELOPMENT BUDGET (MARKET RATE]
.
Marketing
Signage $0 $0
Advertising $0 $0
Open Houses $0 $0
Special Promotions $0 $0
Marketing Fees $0 $0
Contingency $10,000 $222
ITotal Marketing $10.000 $222
Carrying/Operating
Initial Equipment $3,000 $67
Utilities during Const. and Lease-up $0 $0
Property Insurance $0 $0
Construction Period Interest $100,000 $2,222
Real Estate Taxes during construction $0 $0
Operating Deficit during LeasEHJp $0 $0
Working Capital $0 $0
Replacement Reserves $45,000 $1,000
Contingency $0 $0
ITotal Carrying Costs $148,000 $3,289
Special Consultants
Appraisal $3,000 $67
Environmental Consultants $2,000 $44
Feasibility Study $0 $0
Marketing Study $3,000 $67
Development Manager $0 $0
Contingency $3,500 $78
ITotal Special Consultants $11,500 $256
Financing Costs
Construction Loan
Lender Fees-Points $0 $0
Lenders' Legal $0 $0
Other Lender Requirements[lnspection, etc.) $5,000 $111
Permanent Loan $0 $0
Lenders Fees-Points $67.191 $1,493
Lenders' Legal $0 $0
Other $0 $0
City Loans/Grants $0 $0
Application Fees $0 $0
Zoning Fees $0 $0
Development Agreement Fee $0 $0
City Legal Fees $0 $0
ITotal Financing Costs $72.191 $1,604 .'
57
.
I.
STILLWATER SITE
DEVELOPMENT BUDGET (MARKET RATE)
Title and Recording
Title Insurance $3,608 $80
Mortgage Registration $6,182 $137
State Deed Tax $1,409 $31
Recording Fees $200 $4
Closing Fees $250 $6
Disbursement Fees $1,200 $27
Abstract Fee $200 $4
Name Search $0 $0
Assessment Search $0 $0
Zonin Endorsement $0 $0
Total Title and Recording $13,048 $290
Syndication Costs
Syndication Fee/Commission $0 $0
Tax Credit Application Fee $0 $0
Tax Credit Carryover Fee $0 $0
Other $0 $0
ITotal Syndication Costs $0 $0
Other Costs
Accounting Review/Certifications $0 $0
Legal-Real Estate transaction $5.000 $111
Legal-Financing $10,000 $222
Legal-Syndication $10,000 $222
Development Fee $160,000 $3,556
ITotal Other Costs $185,000 $4,111
Resident Services Program
Start-up Equipment $0 $0
Initial Staffing $0 $0
Other $0 $0
ITotal Resident Services Costs $0 $0
ITOT AL DEVELOPMENT COSTS $4.755,284 $105,673
SURPLUS/DEFICIT C$1.347.659}
58
OPERA TlNG BUDGET AND CASIl FLOW PROJECTIONS
SlIUwa'.r Silo
Numb.r Uonlh.)' U onlhly Dobt 5.,,,lco C&lcuI.do"s
Urnt Typo 01 unl\lo Ron\ R.v.nuo COf\vonUotu,t "'0'10-0.
I DR 7 750 $5,250
2111\ 30 850 $25,500 NOI $285,184
3 BR 8 1000 $8,000
36H. 0 0 $0 OCR 115
TOTAL .5,:,:::,:,:,:::::,:::,:::::::::::,::::: $38 , 7~0
REVENUE Dobt SOfvh::o $2H,886
Grou Polantlal Ronli ~65,OOO
P",.lnglncomo 60 30 $21,600 Inlo,..1 Ro'o 8 SOY.
LaundrY' Incomo .5 10 $5,.00 r.'Rl 30
Lllle. Inuma .5 5 $2,700
Tot" GrDn Polontlal Rov.nuo ~9.,700 l!:!!! Amount $2 687 625
Vacancy/Conoedo" Lo" 8 00% ($38.5761
Grolll E_poelod R.vonuo ~55,12.
OPERA liNG EXpeNSES
U..htl"o $1852 $10,000
Admlnh,lI.uvo 1:17 04 $20,000
Ualntonllnco $5' 18 $21.540
Ullnl., $'2 86 $H,OOO
Payro. $69,07 $37,300
Taus and In.Ufanco $75 83 ~I,OOO
Tot.. Op.r.ung Expon.., $31.,70 $ 168,840
Nt' Op.r.Ung Incomo $285,;84
15 y'" C.,h Aow Pral.edo"I
R.nllna.... p.t yoar 300V.
OpeI.Ung Exponu InClo.u po, Y'.' 300"-
V... 1884 1895 1911& Istl7 'IV' 1888 2000 200. 2002 2003 2004 2005 20.6 2007 2008
Rowenu.
Ronlll&l Incomo """.000 ~78,850 $413.318 $501,111 6523,362 $538,062 $555,234 $571,881 UII,O.' $606,720 $&2..82' $642,668 $662,878 6"2,158 $702,254
0""0' Ineonl. $28,700 $30,S81 $31,508 $32.4S4 $33,"" $34,430 $35,483 $36,521 $37,523 $38,752 $38,81. ~',1I2 ~2, 245 ~3,615 ~4,824
Tol" G,... ralonU" $.411.4.700 $508,S.1 $52.,821 $5.0,512 $55&,7" $573,.13 $Slo.na "08,4'8 "2'.61' "45,01 $664.835 $-614.710 $705,224 $126,... "",278
Vacancy/CaD.cU.n to.. ($38,5761 (~O,7631 (~1.8851 (6.3,2461 (~4,5431 ($45,8781 (~7.2551 ($",513) ($50,13.) (n 1.6381 ($52,187) ($54,7821 ($56,"0) ($58,118) ($S8.8U)
G.... up.clod RO\l'onuo ~55,124 ~68.178 ~82,"1 $487,326 $512,246 $521,613 $5",442 6558, US 6576,537 $58:1.134 $611,648 $528,888 $UI,888 $658,355 "88,4"
Op..ollnll &pon...
.......Ung $10,000 $'0,300 $10,608 $10,821 $11,255 $11,583 $11,841 $12,288 $12,668 $13,048 $13,438 $13,842 $'4,258 614,685 $15,'26
Admlnl,,,.lIvo $20,000 $20,600 621.2'8 $2'.855 622,510 $23,185 623,'" 624,581 $25,335 $26,085 $26,818 627,685 $28,515 $28,371 $30,252
...ant.nanco $21,640 628,468 628,323 $30,203 $3',108 $32,042 $33,004 $33,884 $35,014 636,064 $37,146 $38,260 $38,408 ~O,S80 ~',8D8
UdIIU., $34,000 $35,020 $36,071 $37,153 $38,267 $38,415 ~O,588 ~I,8" ~3,070 $44,362 ~,583 $47,004 ~8,47& ~8,830 $51,428
Parrot $37,300 $38,418 $31,572 ~O,758 ~I,881 $43,241 ~4,538 $45,874 $41,251 ~U.. $50,128 $5 1,632 $53,'81 $54,776 $56,420
Tuu and .nswlllle. ~I,OOO $42,230 $43,497 $44,802 ~O,'46 $47,530 $48,856 $50,425 $51.838 $53,486 $55,101 $56,754 $58,456 $50,210 $52,016
Total Oper.Una Exp.nuI 6158,840 $175,038 $180,288 $185,688 $181,268 $187,007 $202,817 $208,005 $215,275 &22',733 $228,385 $235,237 $242,284 $248.563 $257,041
N.. Op.,.Una Incom. 6285,184 $283,740 $302,552 $31\,628 $320,877 $330,606 $340,525 $350,740 $361,263 $372,100 $3&3,263 6384,761 ~06,'84 ~18,802 ~31,356
Debt S.rvtco $247.886 $20,"6 $241,886 $247,815 &247,886 $247.886 6247,"6 $247,886 $247,886 $247,886 $247,886 $247,"6 $247,815 $247,886 $247,'"
DCR \.IS \.18 122 1.26 1.28 I 33 1.37 I 4' 1.45 I SO 1.55 IS. 164 I" IU
R.".elmonl R.,.,,,,os ~,OOO ~.OOO ~,OOO ~,OOO ~,OOO $4,000 ~,OOO ~,OOO ~,OOO ~,OOO ~,OOO ~,OOO ~,OOO ~,OOO ~,OOO
Inc:. Ugmnl- Fu, $500 $1,000 $13,121 $13,514 613,920 $14,337 $14,767 $15,210 $15,567 616,137 $16.621 $17,120 $17,633 $(8,162 $18,707
VI C.." Row hom OporoUonl $32,698 ~O ,153 $37 ,445 ~6,128 $55,071 $64 ,283 $73,771 $83.544 $93,610 $103.878 $114,656 $125,656 $136,885 $148,654 $160,673
\0
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Appendix II: Consultation Team
Scott Anfinson,
Archaeologist
Historic Preservation, Field Services and Grants Department
Minnesota Historical Society
345 Kellogg Boulevard West
Saint Paul, Minnesota 55102
Dr. Anfinson is the staff Archaeologist for the State Historic Preservation Office
of the Minnesota Historical Society. He has been an archaeologist for the Society
for seventeen years. He has a Masters Degree in Anthropology from the
University of Nebraska and aPh.D. in Anthropology from the University of
Minnesota. Dr. Anfinson's interests include the prehistoric archaeology of
Minnesota, urban archaeology, shipwrecks in Lake Superior, and the ethnogra-
phy of the Plains Indians.
Thora Cartlidge,
Interpretive Specialist
University of Minnesota-Master Planning
100 Church Street SE
Room 515 Morrill Hall
Minneapolis, Minnesota 55455
Ms. Cartlidge is the coordinating planner for the Office of Master Planning at
the University of Minnesota where she works with staff and consultants to
create new campus master plans for the statewide system of University of
Minnesota campuses. With a master's degree in Landscape Architecture and
research interest in historical landscapes, she has directed preservation and
development projects for historical resources in Wisconsin, Minnesota, and
across Western Canada.
Charles Liddy,
Preservation Architect
Miller-Dunwiddie-Associates
10340 Viking Drive
Eden Prairie, Minnesota 55344
Mr. Liddy is a registered architect in Minnesota and an Associate with Miller-
Dunwiddie-Associates. Before joining Miller-Dunwiddie-Associates in 1992,
Mr. Liddy was a principal of the Associated Architects of Saint Paul. Mr. Liddy
served as the Preservation Architect on the reuse study for the George Washing-
ton Armstrong House in Saint Paul, the Minneapolis Armory, and the Cavalry
Barracks at Historic Fort Snelling.
60
.
John Mannillo,
Development Consultant
John E. Mannillo & Associates
550 Gilbert Building
413 Wacouta Street
Saint Paul, Minnesota 55101
Mr. Mannillo is a licensed Minnesota Real Estate Broker, and Real Property
Administrator who has been the developer and owner of the Pioneer Building,
Endicott Building and the Gilbert Building in Saint Paul's Historic Lowertown
District. He served as the ,Chairman of the Saint Paul Heritage Preservation
Commission and on the Board of Directors of the Preservation Alliance of
Minnesota. Mr. Mannino has served as economic consultant in the reuse studies
of Johnston Hall in Faribault, Sherburne County Courthouse in Elk River, The
Old Main building on the University of Minnesota-Duluth campus, the Gillette
Children's Hospital, and the George Washington Armstrong House in Saint
Paul.
Charles W. Nelson,
Historical Architect
Historic Preservation, Field Services and Grants Department
Minnesota Historical Society
345 Kellogg Boulevard West
Saint Paul, Minnesota 55102
Mr. Nelson serves as the Historical Architect for the State Historic Preservation
Office. He is responsible for reviewing all restoration proposals for National
Register properties throughout the State and administers the Secretary of
Interior's Standards for historic preservation projects. He also administers the
federal tax incentives program for rehabilitation of historic properties. Mr.
Nelson supplies historical data and evaluates the feasibility of the proposed
alternative reuses to maintain compliance with the Standards.
Ann Pung-Terwedo,
City Planner
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Ms. Terwedo served as the City of Stillwater's representative on the consultant
tea. She has been with the City of Stillwater for seven years and serves as staff
the Still water Heritage Preservation Commission. Ms. Terwedo wasinstrumen-
tal at working with the Territorial Prison Advisory group and getting support
of the reuse study of the Territorial Prison site.
.!
61
,.
.
Thomas Zahn,
Principal Investigator
Thomas R. Zahn & Associates, Inc.
University Club of Saint Paul
420 Summit Avenue
Saint Paul, Minnesota 55102
Mr. Zahn is the former Preservation Planner for the City of Saint Paul, a Past-
President of the Preservation Alliance of Minnesota, and serves as a Director of
the National Alliance of Preservation Commissions. Mr. Zahn heads an design,
planning, and preservation con~ulting office which was responsible for writing
the Johnston Hall Report. Mr. Zahn also served as Principal Investigator of the
consultations on: the Sherburne County Courthouse; the Burbank-Livingston-
Griggs House in Saint Paul; Old Main building on the University of Minnesota-
Duluth campus; the Gillette Children's Hospital West Wing in Saint Paul; Saint
Paul' sGeorge Washington Armstrong House; the Mannheimer-Goodkind House
in Saint Paul; the Gideon Pond House and Farm Site in Bloomington; and the
Cavalry Barracks at Historic Fort Snelling.
62
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TO:
FR:
DA:
RE:
MEMORANDUM
Mayor and City Council
Ann Pung- Terwedo
March 3 1, 1994
WETLAND CONSERVATION ACT, PERMANENT PROGRAM
The attached Wetland Conservation Act Ordinance is presented for a second reading.
Staff Recommendation:
Second reading of Wetland Conservation Act Ordinance.
MEMORANDUM
TO:
Mayor and City Council 0
Ann Pung-Terwedo ~~
February 10, 1994
FR:
DA:
RE: WETLAND CONSERVATION ACT, PERMANENT PROGRAM
Background
The Board of Soil and Water Resources, Wetland Conservation Act of 1991, is now a
permanent program under laws of Minnesota 1991, Chapter 354, as amended by Laws
of 1993, Chapter 175. The purpose of the act is to:
1. Achieve no net loss in the quantity, quality and biological diversity or
Minnesota's wetlands.
2. Increase the quantity, quality and biological diversity of Minnesota's
wetlands by restoring or enhancing diminished or drained wetlands.
3 . Avoid direct or indirect impacts from activities that destroy or diminish
the quantity, quality and biological diversity of wetlands.
4. Replace wetland values where avoidance of activity is not feasible and
prudent.
Basically, the law is intended to preserve and increase wetlands in Minnesota.
The regulations state that wetlands must not be drained or filled wholly or partially
unless replaced by restoring or creating wetland areas. Wetlands have to be
replaced two to one. .
The Wetland Conservation Act requires that local government be the agency that
regulates that act.
The attached ordinance should be adopted by the city. This ordinance states that
the city will be the local governmental agency administering the law.
Staff recommendation;
First reading of ordinance.
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ORDINANCE NO. 94-
WETLAND CONSERVATION ORDINANCE
Deleted, Amended or Added.
Subd. 1. Purpose. This ordinance is adopted to implement the Wetland
Conservation Act of 1991 (Minnesota Laws 1991 Chapter 354 as amended) and the
accompanYing rules of the Minnesota Board of Water and Soil Resources (Minn. Rules
Chapter 8420, as amended).
Subd. 2. Incorporation by Reference. This ordinance incorporates by reference
the Acts and Rules. Terms used in this ordinance which are defined in the Act or
the Rules have the meanings given there.
Subd. 3. Scope. This ordinance regulates the draining and filling of wetlands and
parts of wetlands within the City of Stillwater. It is part of the official controls of
the City of Stillwater. Conflicts with other official controls must be resolved in favor
of providing the most wetland protection.
Subd. 4. Procedures.
1. Exemption and no-loss determinations.: Exemption and no-loss determinations
under Minn. Rules part 8420.0210 and .0220 shall be made by the Community
Development Director. The Community Development Director should seek the
advice of the technical evaluation panel which consists of a representative of
the Washington County Soil and Water Conservation District and the Regional
a~ydrelogist Department of Natural Resources on questions of wetland
delineation and type. The Community Development Director's decision is final
unless appealed to the board of adjustment within 30 days.
2. Sequencing and replacement plan decisions. Sequencing and replacement plan
decisions under Minnesota Rule part 8420.0520 - .0550 shall be made following
the same procedures as for conditional use permits plus the additional notice
and time requirements of part 8420.0230. If the amount of wetland to be
drained or filled is less than one-tenth of an acre, the sequencing
determination under Minn. Rule part 8420.0520 shall be made by the
Community Development Director.
3. Monitoring. The Community Development Director shall assure that the
replacement plan monitoring and enforcement requirements of Minnesota Rule
part 9420.0600. - .0630 are fulfilled.
4.
Wetland banking. Wetlands may be restored or created within the City of
Stillwater for purposes of deposit of the wetland bank in accordance with
Minnesota Rules parts 8420.0700 - .0760. The Community Development'
Director is responsible for approving bank plans, certifying deposits and
monitoring of banked wetlands and enforcement under the rules.
,
1_,
~_, 5. .,Appeals .necisions_madeuIld~~:t.bi,~.QrgjI].~Ilce :lI!aype f!P'p~aled to the"board. u' .,. .,
~i~~~l,_':~~":oo::_"~~~~~~~,fn~1i~~~~~Wl;~l~i;~~~f
6.
Variances. The board of adjustments may issue variances from the official
controls of the City of Stillwater so long as the variances do not vary
requirements of the Act or the Rules.
7. Technical Evaluation Panel. The City of Stillwater shall appoint one person
to serve on the technical panel. The person must be technical professional
with expertise in water resources management.
Decisions under this ordinance must not be made until after receiving the
determination of the technical evaluation panel regarding wetland public
values, locations, size and/or type if the decision-maker, landowner or a
member of the technical panel asks for such determinations. This requirement
does not apply to wetlands for which such data is included in an approved
comprehensive wetland management plan per part 8420.0240.
The Community Development Director shall seek and consider
recommendations, if any, made by the technical evaluation panel in making
replacement plan decisions.
Subd. 5. High Priority Areas. Decisions regarding sequencing, replacement plans
and banking shall particularly favor preservation, restoration and creation of
wetlands in high priority areas as identified in water management plans pursuant to
Minnesota Rule part 8420.0350.
Subd. 6. Delegation. The City of Stillwater may be joint powers agreement delegate
to the soil and water conservation district under Minnesota Statutes Section 471. 59
and 103C. 331, subdivision 19, the authority to administer all or any part of this
ordinance.
Adopted by the Stillwater City Council this _ day of
, 19 .
Mayor
Attest:
city clerk
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MEMORANDUM
TO:
FROM:
RE:
Mayor and City Council (\ ~
Ann Pung- Terwedo, City Planner~'
Preservation Week, Plaques
The Stillwater Heritage Preservation Commission would
annual awards for Preservation efforts in Stillwater.
coordination with Historic Preservation Week, May 8-14,
sponsored by the National Trust for Historic Preservation.
like to
This
and
present
is in
is co-
The Commission would like to present
shown a sensitivity to the historic
and the Community in the following areas:
1) Best historic restoration
2) Best historic renovation
3) Best signage
4) Best new construction
plaques
integrity
to
of
individuals who have
Downtown Stillwater
The cost for four (4) 8 x 10
$100.
plaques from Valley Trophy is approximately
Recommendation
Approval to purchase four (4) plaques to be presented by the Heritage
Preservation Commission as part of Historic Preservation Week.
MEMORANDUM
TO: Mayor and City Council
~
FR: Steve Russell, Community Development Director ~
DA: March 31, 1994
RE: WORKSHOP REGARDING TIF ASSISTANCE FOR RETAIL PROJECT
Dick Zimmerman has submitted an application for TIF assistance for the Corner House Shoppes
(retail center/gas station) at 2500 West Orleans Street. I would like to set a date for a workshop
in regard to this application.
f/ t:.. ,J.,
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 94-83
A T & T
American Public Works Association
Ameridata
Ameridata
Atel Associates
Blumberg Communications
Board of Water Commissioners
CAD/CAM Engineering Systems
Capitol Communications
Cat Ballou's
Community volunteer Service
Crotty, Thomas
Cub Foods
D & D Kustom Body
Deblon, Diane
Desch, Mark & Gloria
Ecolab Pest
Eddy Brothers Company
First Card
Franklin Quest
Frieden Post
Glaser, Paul
Gopher State One-Call
Green Pages
Hennepin Faculty Associates
Huntingdon
Island Enterprises
Johnson, Ronald
Junker Sanitation
Lake Country Door
Lakeview Memorial Hospital
League of MN Cities
League of MN Cities
Legislative Associates
Lind, Leslie & Gladys
Linhoff, Thomas
Masuen
Me Namara
Metropolitan Waste Control Comm
MN Bookstore
MN Cellular One
MN Sex Crimes Investigators Assn
MN Society of CPA's
National Business Furniture
Ness, George
Northern States Power
Northwestern Tire
PER A
People Electric
Reichow, David
Russell, Steve
Long Distance
Membership-Eckles
External Tape Backup Unit/Cable
IBM Value Point PC System
Enviromental Services
Camera
WAC Charge
AutoCAD Release 12
Maint Contracts/Repair Pager
NSF Admin Fee
1994 Allocation
Pager
Soap/Pledge/Pine Sol
Paint Stripe on Fire Vehicle
Health Insurance
Parking Lease/Maint
Pest Elimination Services
S ales/Loctite/P ac kin g/W as hers
Restitution
Office Supplies
Postage Meter Rental
Boiler Engineer
Utility Locates
LOTUS 1-2-3 Release 3.4
Blood Draw
Soil Compaction Tests-Jr High
Truck Wash
Pager
Garbage Bags Sold
Repair Garage Door
1st Responder Class-Police/Fire
Municipal
Theiler /Early /McDermott/Hudek
Consultant Services
Land Purchase
Investigation Conference
Soap
Lens Protector
SAC Charge
Directory/Notary Laws
Mobile Phone
1994 Dues-Wardell
Membership-Deblon
Chairs
Pager/Uniforms
Street Lighting
Tires
Past Deductions-Beberg B
Pay #3-Curve Crest/Greeley Sigl
Pager
Planning Meeting-Parking/Lunch
121.63
80.00
704.57
2,183.95
25,923.50
2,145.56
8,662.50
2,662.50
737.65
40.00
2,581.25
447.30
41.19
300.00
302.12
742.30
218.33
47.58
150.00
43.98
564.00
200.00
13.50
573.50
44.00
425.00
522.34
516.40
437.50
76.73
1,002.00
44,853.00
785.29
500.00
927.00
110.00
74.95
117.00
7,514.10
22.12
90.14
15.00
95.00
792.00
588.40
10,183.70
186.95
900.43
10,830.00
447.30
39.34
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St Paul, City of
S hort- Elliot-Hendrickson
Southam Business Communication
Southwestern Technical College
Stillwater Ford
Stillwater Gazette
Stillwater Septic & Sewer
Suburban Law Enforcement Assn
Thompson Hardware
Tower Asphalt
Washington County Treasurer
Washington County Treasurer
Weldon, Modi
Youth Service Bureau
Ziegler
MANUAL CHECKS-MARCH 1994
Blue Cross/Blue Shield
Division of Emergency Mgmnt
Helm Inc
Junker Sanitation
League of MN Cities
MIl Life Inc
MN Department of Health
MN Department of Revenue
MN Pollution Control Agency
Munici-Pals
Radisson Hotel St Paul
Redland Insurance Company
Stillwater, City of
U S Postmaster
Washington County Treasurer
Washington County Treasurer
Washington County Treasurer
ADDENDUM TO BILLS
ACE Hardware
American Linen Supply
Bielenberg, Robert
CATCO
Curve Crest Properties II
Danco
Del's
Dennis Watson
Desch, Mark & Gloria
Egghead Software
Equipment Supply Co
Gordon Iron
Harrison, Sharon
Independent School District
Jim Hatch Sales
Repair Radar Unit
Engineering Services
Ad-Lift Stations-Mkt Pl/Myrtle
Class- Fire
Automotive Parts
Subscription Renewal
Repair Sewer Line-Owens/Laurel
1994 Dues-Wardell
Wire Brushes
UPM Mix
Property Taxes
Tab Renewal
Room/Meals/Mileage/Lic Plates
1994 Allocation
Battery
March Payment
.29th Annual Conference-Glaser S
Service Manual-Ford Taurus
March Payment
1994 Annual Conference-Bodlovic
Term Life Insurance
Plan Review Fees
Sales/Use Tax
Plan Review Fees
Spring Meeting
Housing-Bodlovick
Flood Insurance
Petty Cash
Postage-Meter
Recording Fees
Recording Sign/Notary-Weldon
Replacement License Plates
Building Supplies
Towel Service
Refund-Overpayment of Social S
Throttle Cable
2nd Half Payable
Hydraulic Fluid
Wrenches/Chains
Programming Services
2nd Half Payable
Mouse
Service Call/Agreement
Barrels
Mileage-Seminar
Payable 1993 TIF Collections
Shovels/Gloves
102.25
626.10
547.40
600.00
6.05
71.00
295.00
15.00
6.42
439.31
342.88
103.50
258.32
4,904.75
179.06
5,501.40
50.00
70.00
90,004.63
231.00
998.73
150.00
132.00
240.00
105.00
72.00
3,173.00
94.22
2,000.00
66.00
25.00
7.00
27.58
41.55
838.89
62.35
6,081.46
23.43
39.08
405.00
19,142.83
86.92
578.40
52.19
16.25
92,833.68
181.02
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Junker Recycling
Magnuson, David
MN, State of-POST Board
National Fire Protection
Northern Power Products
Northern States Power
Safety-Kleen
Snyder Drug
St Croix Car Wash
St Croix Office Supplies
St Paul, City of
Stillwater Chamber of Commerce
Stillwater Gazette
Stillwater Township
Thompson Hardware
Treadway Graphics
U S West
Valley Auto
Viking Office Products
Volunteer Fireman's Benefit Assn
Washington County Treaurer
Wybrite
Zarnoth Brush
Recycling-March 1994
Legal Services
License Renewals-Police
Code Book
Carburator Repair Kit
Gas/Electric
Changes Parts Washer
Cat Food/Film
Wash Squad Cars
Office Supplies
Fingerprint Analysis
Table Sponsorship-Annual Banqu
Publications
1993 Taxes-Orderly Annexation
Scraper/Roller/Chalk
T-S hirts-Grad uation
Telephone
Repair Parts/Rebuild Engine
Paper
Membership Dues
License Plates/Paper
Maintenance Contracts
Brooms-Sweeper
10,260.00
7,122.11
135.00
37.90
19.36
6,985.50
119.28
83.35
55.38
1,248.31
111.44
300.00
247.41
2,253.27
23.01
911.35
1,330.18
1,606.47
67.16
987.00
967.77
241.00
1,384.29
TOTAL: $399,906.79
Adopted by the City Council this 5th day of April, 1994.
APPROVED FOR PAYMENT
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Application for Payment
(Lump Sum Contract)
No.~
Owner:
City of Stillwater, Minnesota
Owner's Project No.
3
Engineer's Project No. A-STILL3132.00
LOCA TION:Stillwater, Minnesota
Contractor: Peoples Elecrical Contr. Contract Date:
277 East Fillmore Ave
Contract Amount:
$94,990.00
St. Paul MN 55107
Contract for Signal System at Intersection of So. Greeley St. & Curve Crest Blvd.
Application date
March 15. 1994
March 4, 1994
For Period Ending
Application for Payment
DESCRIPTION
PERCENT AMOUNT
COMPLETE EARNED
SCHEDULE
UNIT
S.A.P.169-112-o8
Signal System at Intersection
of South Greeley Street and
Curve Crest Blvd. $94,990.00
L.S.
97%
92.140.00
Page 1 of 2
Short Elliott Hendrickson rne.
APPLICATION FOR PAYMENT - Continued
Tota 1 Contract Amount $ 94,990.00 Total Amount Earned $ 92,140.00
Material Suitably Stored on Site, Not Incoporated into Work $ -0-
e
Percent.Complete 100% $ 1,940.00
Contract Change Order No. 1
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Comp 1 ete $
GROSS AMOUNT DUE............... $ 94,080.00
LESS 5 % RETAINAGE......... $ 4,704.00
AMOUNT DUE TO DATE............. $ 89,376.00
LESS PREVIOUS APPLICATIONS..... $ - 78,546.00
AMOUNT DUE THIS APPLICATION.... $ 10,830.00
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress.
payments received from the Owner on account of work performed under the contract referred to
above have been applied by the undersigned to discharge in full all obligations of the under-
signed incurred in connection with work covered by prior Applications for Payment under said
contract, and (2) all
material and equipment incorporated in said Project or otherwise listed in or covered by this
Application for Payment are free and clear of all liens, claims, security interests and
encumbrances. '
Dated
. March 15
, 19~.,
Peoples Electric Cont.
(Contractor)
By cfJ~ R, ~; Secretary/Treasurer
(Name and Title)
COUNTY OF
STATE OF
Ramsey
Mf'l
) SS
)
Before me on this 15th
, Dennis R.
, and say that he is the
day of March , 19 94 personally appeared
Sorheim known to me, who being duly sworn, did depose
Secretary/Treasurer of the Contractor above mentioned;
(Office) I
I that he executed the above Application for Payment and Affidavit on behalf of said Contractor;
and that all of the statemenM""c;,Qnt.il-jJleduthel"ein are true, correct and complete.
aM^^^^^^"^^ RENEE A. GESKE ~ ~ (t J..{ t\""
My Commission Expir: '~'f\)j~I~IiESOTA'~' 1'\.noo. 'ofT~!V\V:U..J
\~M. ANOKA dotJNW N t P bl' )
~ Expires Oct. 16. 1996 0 ary u 1 C
My Comm. ,
VVVVVVWVVVVVVVv.vvvvvv ·
The undersigned has ~~the Contractor's Application for Payment shown above. A part of
this Application is the Contractor's Affidavit stating that all previous payments to him
under this Contract have been applied by him to discharge in full all of his obligations in
connection with the work covered by all prior Applications for Payment.
In accordance with the Contract, the undersigned approves payment to the Contractor of the
Amount Due.
e
Date
3 III /94
I I
2 of
2
\ SHORT jLLlOT~.EN RICKSON, . NC.
By -rTl.ftUtl4 (/.\:.
P(l'.'e
e
CONTRACTOR'S LICENSES
APRIL 5, 1994
Rivard Masonry
1474 - 23rd Street
Houlton, WI 54082
Miller Excavating
3636 Stagecoach Trail North
Stillwater, MN 55082
Ritzer Excavating
566 South Arch Avenue
New Richmond, WI 54017
Final Touch Exteriors
1620 West County Rd B
Roseville, MN 55113
PERMITS TO CONSUME
Board of Water Commissioner's
Ron Anderson
Pioneer Park on June 9, 1994
Music on the Waterfront
Pioneer and Lowell Park
Scheduled for the following Wednesdays:
July 6th (Pioneer Park)
July 13th (Lowell Park)
July 20th (Pioneer Park)
July 27th (Lowell Park)
August 3rd (Pioneer Park)
August lOth (Lowell Park
August 17th (Pioneer Park)
August 24th (Lowell Park)
Tenative rain date of August 3lst
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Renewal
Renewal
Renewal
New
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MINNESOTA DEPARTMENT OF PUBLIC SAFETY
LIQUOR CONTROL DIVISION
333 SIBLEY ST., ROOM 440
ST. PAUL, MN 55101 PHONE 612-296-6430 or 612-296-6434
OFF-SALE INTOXICATING LIQUOR LICENSE APPLICATION OR THE
RENEWAL OF AN OFF-SALE INTOXICATING LIOUOR LICENSE
APPLICATION TYPE Ii] NEW OR TRANSFER - COMPLETE SECTIONS 1,2, AND 4
CHECK ONE D RENEWAL - COMPLETE SECTION 1, 3 AND 4
All Licensees must have a $20 Retailers Buyers Card renewable each year. New Licensees call 612-296-6430 or 612-296-6434 for application
and information.
LICENSEE'S SALES AND USE TAX 10 NUMBER applied for To apply for sales tax number call 296-6181 or 1-800-657-3777
If a corporation, an officer shall execute this application. If a partnership,a partner shall execute this application.
I'S 9136 (6-92)
Trade Name or DBA
S
E
C
T
I
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N
Licensee Name (Individual, Corporation, Partnership)
EKS, Inc.
License Location (StreetAddress'& -Block No'.)
517 North Owens
City
STillwater
Name of Store Manager
Edward J. Schmidt
Applicant's H0me Pllone
To 12 / 31 / 9 ~ 4 3 9 - 5 9 29
State Zip Code
Minnesota 55082
Date of Birth (indivlduai applicant)
Harbor Bar
License Period
From 5/ 1 / 9 4
County
Washington
Business Phone Number
439-5929
1
If a corporation, state name, date. of birth, address, title, and shares held by each officer. If a partnership, state names,
address and date of birth of each oartner.
Partner Officer (first middle last) DOB Title Shares
Stillwater
Partner Officer (first middle last) DOB Title Shares Address City
-----
Partner Officer (first middle last) DOB Title Shares Address City
-----
S
E
C
T
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N
1. If a corporation, date of incorporation 3/11/94
5 0 , 000 , amount paid in capital same
give purpose of corporation operate bu sine s
authorized to do business in the state of Minnesota? ----
, state incorporated in MN amount of authorized capitalization
, if a subsidiary of an
pplies; such as (f,iQ;t floor, sec;on~ flQor, basement, etc.) or if entire building, so state
BU1lo1ng Prem1SeS 1S ma1n ILOOr w1th nasement
2
3. Is establishment located near any state university, state hospital, training school, reformatory or prison? no , state approximate
distance -------
4. State name and address of owner of building J. W. Harbor, Inc.
Has owner of building any connection, directly or indirectly, with applicant? no
5. Is applicant, or any of the associates in this application, a member of the governing body of the municipality in which this license is to
be issued? no . If so, in what capacity? --------
6. State whether any person other than applicants has any t\ght, title or interest in the furniture, fixtures, or equipment for which license
is applied, and if so give name and details. J. W. Harbor, Inc.
no
7. Have applicants any interest whatsoever, directly or indirectly, in any other liquor establishment in the state of Minnesota?
Give name and address of such establishment
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RESOLUTION NO. 94-
APPROVING RENEWAL OF MINNESOTA PREMISES PERMITS FOR GAMBLING
TO B.P.O. ELKS NO. 179, STILLWATER, MINNESOTA,
FOR LOCATIONS AT THE ELKS LODGE, 279 EAST MYRTLE STREET AND
THE HIDDEN VALLEY LOUNGE, 231 EAST MYRTLE STREET
WHEREAS, B.P.O. Elks No. 179, Stillwater, Minnesota, has submitted an application
to the City of Stillwater requesting City approval of Minnesota Gambling Premises Permit
renewal applications; and
WHEREAS, representatives of the organization appeared before the City Council and
demonstrated that the organization is collecting gambling monies for lawful purposes;
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the
gambling license requested by the organization for both the Elks gambling operations at the
Hidden Valley Lounge, Inc., 231 East Myrtle Street, Stillwater, Minnesota; and the Elks
gambling operation on the Elks premises at 279 East Myrtle Street, Stillwater, Minnesota.
The Mayor and City Clerk are directed to sign the acknowledgement on the permit
application, and are to attach a copy of this Resolution to the application to be submitted to
the Department of Gaming.
Adopted by the City Council for the City of Stillwater this 5th day of April, 1994.
MAYOR
Attest:
CITY CLERK
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENEWAL APPLICATION
4If2l4PPR PRINTED:Ol/ll/94
LICENSE NUMBER: A-Ol058-001 EFFECTIVE DATE: 07/01/92
FOR BOARD USE ONLY I
AMT PAID
CHECK NO.
DATE
EXPIRATION DATE: 06/30/94
NAME OF ORGANIZATION: Elks Lodge 179 stillwater
GAMBLING PREMISES INFORMATION
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED
Elks Lodge 179
279 E Myrtle st
Stillwater 55082
COUNTY WASHINGTON IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y~~
LESSOR INFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Richard Kircher
1410 S Greeley st
Stillwater MH 55082
NAME OF PROPERTY OWNER (WHEN NOT LESSOR):
(\~'i3(1 Je")
SQUARE FEET PER MONTH: 0
SQUARE FEET PER OCCASION: 0
AMOUNT PAID FOR RENT PER MONTH:
AMOUNT PAID PER OCCASION:
o
o
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: Yes IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
279 E Myrtle st
stillwater MH 55082
Prw.!:>
STORAGE ADDRESS
l-<J~}/ CAY:JO c5JrL F~S7()Y .A7l:7
If/cd )(0. lOJft ~') ~f~Jt;.) '(r.Ifo._ ,SS't>8'Y
BANK INFORMATION
Firstar stillwater
231 E Chestnut
stillwater MH 55082
GAMBLING BANK ACCOUNT NUMBER: 834300499
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS.
~ i~A , 0. i.j I":" 1\ ~_
". ~. i ,.. oJ.. i1 ~ J vVD0. 0,
~
"'\ ';" ::::, .fu- (~ '/ "'-,
~....J "- , U .\. ~. .
"
i1)/'.-N7;-X, (;:,:4,
.J~x If 1"1 r; . ~'}(0 f.. ,t7.. J-:~',:( 1/ ,"-'/t.'> 1-(. n: ,J:,; ~ " ".1-': Y 1. ;:.~-;: JhoJ.:; il;:/? r\~}.J S'tJ.?,/ ,)__7. .1,V'.,)~ .')1'2;;-:/ .
Ie
(BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEST
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENEWAL APPLICATION
LG214PPR PRINTED:Ol/ll/94
FOR BOARD USE
AMT PAID
CHECK NO.
DATE
ONLY~
LICENSE NUMBER: B-01058-002
EFFECTIVE DATE: 07/01/92
EXPIRATION DATE: 06/30/94
NAME OF ORGANIZATION: Elks Lodge 179 Stillwater
GAMBLING PREMISES INFORMATION
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED
Hidden Valley Lounge
231 E Myrtle st
stillwater 55082
COUNTY Washington
IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y~~
LESSOR INFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
HVL Inc
231 E Myrtle st
Stillwater MN 55082
NAME OF PROPERTY OWNER (WHEN NOT LESSOR):
A-b... .: <.
SQUARE FEET PER MONTH:
SQUARE FEET PER OCCASION:
64
o
AMOUNT PAID FOR RENT PER MONTH: 645
AMOUNT PAID PER OCCASION: 0
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
231 E Myrtle st
stillwater MN 55082
Ajy~
KArt bAR'-l ~
STORAGE ADDRESS , <v ()..v.. sJ--
.sJJj..f'~ ~1~-rAc,,!) J7/tJi>~.
.5,,' )..J.,.WAT'fI?J M/i. 5"':;-0%:;
BANK INFORMATION
Firstar NA
231 E Chestnut st
stillwater MN 55082
GAMBLING BANK ACCOUNT NUMBER: 83430048
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS.
-)\ SJVJ d oJ I
~31 E'. !4J.l ~ ~ - J-r: 1\ ~v' Te:{
CA f'r> I::. I i.v C- ft'. i "/ .
~ .'""
"'-"'" ! 11 r :> , , I, '. ~ ~ . If " '-'-1'1"''''
..' )DlIN'!) IVJ",(l;r>t- //:"" if N;""I7'If-7 "/ c'1"'4l..Lv,,"'1C'-( ,/y,~'; u_ ~,'-
. J .
.i;', ..()J ,d ~:O)
c..~J..''rr j-, I t:,) ii d.
oyf', .
-I
(BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEST
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MEMORANDUM
TO:
Mayor and City Council
FROM:
,) -t,.../
Klayton Eckles, City Engineer \-
RE:
No Parking Resolution for County Road J Improvement Project
March 31, 1994
DATE:
In order to obtain MSA approval on the County Road 5 improvement project, we
need to implement "No Parking" restrictions on C. R. 5 from Highway 36 to West
Pine Street.
Recommendation
I recommend Council pass the attached "No Parking" resolution.
RESOLUTION NO. 94-
RELATING TO PARKING RESTRICTIONS ON S.A.P. 82-605-10
FROM TRUNK HIGHWAY NO. 36 TO WEST PINE STREET
IN THE CITY OF STILLWATER, MINNESOTA, WASHINGTON COUNTY
e
THIS RESOLUTION, passed this 5th day of April, 1994, by the city of Stillwater in
Washington County, Minnesota. The Municipal corporation shall hereinafter be called the
"City", WITNESSETH:
WHEREAS, Washington County and the City has planned the improvement of CSAH 5
(Stillwater Boulevard),
WHEREAS, the City will be expending Municipal Street Aid Funds on the improvement of
this Street, and
WHEREAS, this improvement does not provide adequate width for parking on both sides of
the street; and approval of the proposed construction as a County State Aid Street project
must therefore be conditioned upon certain parking restrictions.
NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that
the City shall ban the parking of motor vehicles on both sides of CSAH 5 (Stillwater
Boulevard) between State Trunk Highway 36 and West Pine Street at all times.
Adopted by Council this 5th day of April, 1994.
Charles M. Hooley, Mayor
ATTEST:
Modi Weldon, City Clerk
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CLAIM AGAINST CITY OF STILLWATER
e NAME OF CLAIMANT C i~A K Lt: 5 L, D 0,/ 1- (
ADDRESS II '7 h/, "'" '; f<:\' l f $1 I
WHEN DID EVENT OCCUR? 3 / I / C) J-/
WHERE DID EVENT OCCUR? .J._' y0 ~', () N\
----~
F\ P i PHONE NO. -
\3 f \' \v fEN I \ " '5' Q A \ 1"'1\ I '\- I : ) 0
a Y. -r l~ f 'v i ( 1 0 )~ I A- I'\J B L D I
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WHAT HAPPENED? + \]v AS \;v Ll k \<, I \'0 (~ 0 D \tv NT 0 iN;'-J !-1 r'J i:J 5 1-. i P P f ])
() \-......)
TH i
.r c r:
THo!' (0 \j L RED
'5 i of.::.
\tv 1"1 ).. \~ . L Vv (1 So
\'3 1:: ) 1'0 c- V f. ,'2... '; CA 1<.. f. Y. l~ L . :::1 ~ 11 D\'o G- (') '\ ~-::, H 't) S PIT H- L
A NO\' t,) L 0 \'-J Q \' '(\ I \\J C"" BRa Ii., '5::- N .J") '-J,:, \' 5 eRA I N f: 0 \~ l\j <-: l () N j) A 1\)<: L
WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? N <::) 5 A ll' C) R Sit N 0
C) ,'0 <5 J 0 1::.. \A../ '1' k \ c."
STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED ') e tR [l \\'-..\ ~, 0
)o\Nf~
AJ\.IP ANCi-<L
NAME OF PERSON MAKING REPAIR; OR GIVING CARE L A ~ 1: \) f: ) W
'?-- J
H n 5 e i )11 L J f 't,:- (. . '~
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1\1\ JE M \<,
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3) I 7 I ct, l--\
DATE
\\) ~'-~~~\../-) ~'" L '~
SIGNATURE..
-...----..
You have to formally notify the City in writing within thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
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To: Stillwater City Council
From: John Daly. Music on the Waterfront Committee 1994
Re: Proposal for an Outdoor Concert Series in Pioneer Park and
Lowell Park
The ivlusic on the Waterfront Committee 199-+, a committee of the
Dmvntown Council, a committee of the Stillwater Area Chamber of Commerce,
would like to hold a series of eight concerts in 199-+. The Concert Series will
take place on Wednesday evenings from 7pm until 10pm beginning July 6th
through August 24th with a tentative rain date of August 31st, 1994.
Music on the Waterfront Committee 1994 Concert Series Proposal:
Obiective: To provide the highest quality musical entertainment in the
form of a FREE Concert Series for the residents of the City of Stillwater,
surrounding communities of the St. Croix Valley, and visitors to the Stillwater
area.
Dates: To be held on the following \Vednesdays of July 6th, 13th, 20th,
27th, and August 3rd, 10th, 17th, 24th, with a tentative rain date of August 31st,
1994.
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Time: To be scheduled bet\veen 7pm and 10pm.
Place: To be held at Pioneer Park and Lowell Park- rotation of the
Concert Series.
E.xplanation of the rotation of the Concert Series: To address the
expressed concerns of both the residents of the City of Stillwater and the
Downtown Business Community, we feel that the rotation of the Concert Series
between Pioneer Park and Lowell Park on a weekly basis will be beneficial to
the parties mentioned. Therefore, we propose the first concert of July 6th,
1994 to be held in Pioneer Park and the second concert in Lowell Park on July
U, r,
~
'-
13th, 1994. The third concert of July 20th, 1994 vvould then be held in Pioneer
Park; and so on.
Artists: To schedule the various popular venues of music including; New
Age-Jazz-Fussion, Country Western- Country Rock, Symphonic-Orchestrial,
New and Old-Time Rock and Roll, Folk-Harmonie-Instrumental, and Raggae-
Calapyso-Islander; as these groups are available for booking dates and budget
projections.
Funding: To fund the Concert Series ,"vith an equal mix of sponsorships
to include Series Sponsors, both corporate and foundation, Concert Sponsors,
Contributing Sponsors, Payment in Kind Sponsors, and concessions sales.
Proceeds from such funding will go to support the Concert Series.
Insurance: To be provided through a rider policy on the Stillwater Area
Chamber of Commerce's existing policy to provide Uquor Uability Insurance
coverage for the sale of beer and malt beverage coolers.
The proposal for an Outdoor Concert Series in Pioneer Park and Lowell
Park requests the approval and permission of the Stillwater City Council for
the following for the continued success for the tvIusic on the Waterfront
Committee Concert Series to proceed:
-The support of ~'Iusic on the Waterfront 1994.
-The use of the special use permit for the consumption of beer in Pioneer Park
and Lowell Park to begin at 6:30 pm.
-The use of the special use permit for the sale of soda and popcorn in Pioneer
Park and Lowell Park.
-The support in the form of an in-kind donation of two police officers for the
concerts in Pioneer Park and two police officers and two Explorers for the
concerts in Lowell Park for securi ty reasons.
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- The permission to hang a street banner above Chestnut Street regarding
Music on the Waterfront 1994 inclusive of hang times available.
We have previously requested the approval and permission of the Park
Supervisor, City of Stillwater and the Chair, Still\vater Parks Board for the
follovlling:
- The use of Pioneer Park and Lowell Park on the above dates.
- The opening of the Band Shell for Pioneer Park dates.
- The closing of the permit parking lot for Lowell Park dates.
- The closing of the levy road for Lowell Park dates.
- The use of additional refuse containers for Pioneer Park and Lowell Park.
- The use of electricity available at Pioneer Park and Lowell Park.
In addition, tv1usic on the Waterfront' Committee 1994 has budgeted for
the clean-up of the parks after the concerts.
Music on the Waterfront Committee 1994 would greatly appreciate the
support, approval, and permission of the Stillwater City Council for this
summer's Concert Series in Pioneer Park and Lowell Park.
Sincerely,
John Daly
Music on the Waterfront
Committee 1994
"
BOARD OF WATER COMMISSIONERS
204 NORTH THIRD STREET
STILLWATER, MINNESOTA 55082
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BOARD MEMBERS:
DON JAHNKE. President
JOHN L JEWELL
JAMES WEAVER
To the Mayor and Council
City of Stillwater, Hinnescta
In compliance with Article XIII, Section 12 of the City Charter,
I respectfully sub~it Financial Statement of the Board of
Water Commissioners for the year ended Decenber 31, 1993.
z&,~v;J~~
Secretary
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C/ I
DENNIS McKEAN
Secretary/Manager
',;>;;!}:,~:,;i(':l-fl';,:-/:
'.<.o!!)-.:t~_~t.f>.:-,
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BALANCE SHEET
DECEMBER 31, 1993
ASSETS
Orig ina1 Plant
Station #1 - 204 North Third Street
Warehouse and Garage - 204 North Third Street
Vault, Supt. Office, Rd. Room, Bathrooms and Office
Mixing Station - 715 West Laurel Street
Station #4 - 1011 North Owen Street
Station #5 - 1304 West Olive Street
Station #6 - 1320 South Fourth Street
West S ide We 11 #7 - Northland Avenue
Station #8 - 845 Sunrise Avenue
Station #9 - 1850 Northwestern Avenue
:~tat ion 1'10 - 1800 West Orleans Street
':oncrete Reservoir - West Laurel Street
;tandpipes
Extensions prior to 1993
Extensions for 1993
$ 145,000.00
96,376.08
89,255 . 73
34,181.21
23,902.44
30,559.34
39,716.51
42,040.24
28,635.68
55,4lf7.54
153,137.56
209,926.82
14,583 .08
386,220.33
$3 ,919, 600 .13
100,508.52
4,020,108.65
5,369,091.21
1,563,105.12
Less Reserve for Depreciation
Land
Trucks
Less Reserve for Depreciation
'lffice Furniture and Equipment
Less Reserve for Depreciation
Ten Year Shop Equipment
Less Reserve for Depreciation
'~enty Year Shop Equipment
Less Reserve for Depreciation
Meters in Service
Less Reserve for Depreciation
lnve s tmen t s
..ash with Treasurer - City of Stillwater
Cash Revolving Fund
Accounts Receivable
Assessments Receivable
Inventory
Meters in Stock
of Plant
of Trucks
of Office Furn. & Equip.
of Ten Year Shop Equip.
of Twenty Year Shop Equip.
of Meters in Service
44,401.44
42,239.65
52,724.40
24,295.35
61,465.23
34,369.83
91,864.45
57,977 .83
283,703.98
47,085.16
LIABILITIES
^ccounts Payable
Reserve for Petty Cash and Change Fund
Capital Outlay Fund
Deferred Income
I"und Balance
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$3,805,986.09
23,287.50
2,161.79
28,429.05
27,095.40
33,886.62
236,618.82
475,000.00
10,810.25
550.00
15,416.37
21,760.54
42,287.95
26,320.92
$4,749,611 .30
$ 31,240.86
550.00
256,200.00
21,760.54
4,439,859.90
$4,749,611.30
;i: ,<:" ;~:it"i<~6'i~,...,"
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STATEMENT OF INCOME AND EXPENSE
YEAR ENDED DECEMBER 31, 1993
1991 1992 1993
OPERATING REVENUE
Sale of Water - ~letered $507,545.80 $622,874.79 $605,961.00
S al e of Iolater - Flat Rate 1,738.13 102.00 848.75
$509,283.93 $622,976.79 $606,809.75'
OTHER REVENUE
Penal ty Charge $ 7, 630 .00 $ 7,620.00 $ 7,930.00
Sprinkler Head Fees 4,463.99 4,614.05 4,812.16
Repairs to Customers Services 17,163.96 5, 720. 69 7,903.55
Customer Service Installations 8,150.00 5,350.00 5,675.00
Service Other than Customers 417.95 430.37 525.00
Sale of Haterial and Supplies 5,874.39 5, 680 .24 3,158.96
Conduc t iv ity 100.00 50.00 150.00
Thawing 98.00
Off and On Charges 1,085.00 1 , 737 .50 1,290.00
Total Other Revenue $ 44,885.29 $ 31,202.85 S 31,542.67
Total Operating Revenue $554,169.22 $654,179.64 $638,352.42
OPERATING EXPENSE
POWER AND PUMPING (Electric)
Station #1 - 204 North Third S tree t $ 6,305.81 S 6,501.46 $ 7,236.62
Station #5 - 1304 West Olive Street 5, 529 .45 7,210.04 6,982.78
Station #6 - 1320 South Fourth Street 7,460.03 7,803.53 7,889.43
Station #8 - 845 Sunrise Avenue 6,552.62 8 , 43 5 .92 9,385.97
Station #9 - 1850 Northwestern Avenue 7,582.74 8,574.29 9,169.51
Total Power and Pumping $ 33,430.65 $ 38,525.24 $ 40,664.31
TRANSMISSION AND DISTRIBUTION
Labor $140,626.17 $140,118.00 $145,174.83
Repairs and Supplies 46, 694 .64 57,237.09 57,177.39
Chlorine 1,057.31 1,191.12 1,024.91
Hydrofl uos i1 ic ic Acid 4,048.24 4,209.60 3,423.36
Liquid Phosphate 7,157.97 5, 798.14
Truck Expense 5,301.00 6,602.84 6,958.04
Fuel - Heating 3,705.66 3,646.01 4,360 .47
~4eter Expense 2,310.34 3,021.64 3,353.91
SERVICING CUSTOMERS INSTALLATIONS
Labor 6,100.00 3,331.04 3 , 613 .20
Labor and Equipment Rental 3,195.59 2,424.36 2,451.48
Pipe and Fittings 8,302.38 5,102.36 1,834.21
Brass Goods 4,710.20 2,830.42 2,326.86
Tools and Supplies 3,129.76 3,159.77 5,983.66
Hydrants 767.50 1,617.<)9
Total Transmission and Distribution $229,948.79 $240,032.22 $245,098.45
I'FPRECIATION
On Assets Purchased $ 46,544.21 $ 47, 795.75 $ 51,182.07
On Assets Contributed 67,802.46 72,241.75 74,232.24
ADMINISTRATION
Salaries $ 79,296.92 $ 81,829 .31 $ 81,635.47
PERA Expense 13 , 3 69 . 50 13 ,ll13 .93 13,509.50
Heter Reading 6,410.70 7,374.82 7,706.26
Med ic are r~xpense 2,683.92 2,732.99 2,789.47
FICA Expense 11,476.47 11,685.94 11,927.38
Insurance and Bond 24,762.70 19,595.80 19,186.79
Electricity 1,408.28 1,331.42 1,754.28
Telephones 2,364.67 2,385.07 2,483.39
Minnesota Test Fee Expense 11,196.00 22,392 .00
Postage 5,763.97 5,924.58 4, 776 .08
Engineering Service 2,222.37 151 .83
Subscriptions and Notices 562.55 90.00 73.00
Office Supplies and Expense 6,623.87 4,895.04 4,222.92
Miscellaneous Expense 1,880.38 301 .10 4,756.65 e
llndistributed General Expense 357.56 403.34 303.81
Hospital Service Contribution 16,310.76 16,697.35 17, 637.04
Assessment Expense 3,300.00 14,867.00
Interest Expense 5,035.00 2,362.50
Aud i ting 4,800.00 5,000.00 5,150.00
School 1,799.116 726.91 1,995.69
Total Administration $187,129.48 $191,127.93 $ 217 , 166 .73
Total Operating Expense $564,R55.59 $589,722.89 $628,143.80
Operating Gain of (l.os s) ($ 10,686.37) $ 64,456.75 $ 10,008.(;2
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cont'd
STATEMENT OF INCOME AND EXPENSE
NON-OPERATING REVENUE
Water Avai1ibility Charge
Interest Earnings
S ale of Sc rap
Meter Rental Fee
Assessments Income
Minnesota Test Fee Income
Total Non-Operating Revenue
~et Income or (Loss)
OTHER INCREASES
Credit from Transfer of Dep to Cont
NET INCREASE IN RETAINED EARNINGS
~\ .
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1991
$ 31,600.00
30,099.54
12,300.00
6,841.45
$ 80,840.99
$ 70,154.62
$ 67,802.46
$137,957.08
1992
$ 40,800.00
17,065.19
52.50
16,000.00
1,703.24
5, 629 .00
$ 81,249.93
$145,706.68
$ 72,241.75
$217,948.43
1993
$ 39,800.00
16 , 124 . 62
60.00
14,800.00
3,341.59
23,008.70
$ 97,134.91
$107,143.53
$ 74,232.24
$181,375.77
.,c:. "''''';''.:J'''~'~;''~'.i~'_~i''';''
STATEMENT OF RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1993
i\ALANCE ON HAND JANUARY 1, 1993
Credit to Accounts Receivable
Sale of Water - Flat Rate
Conductivity
Interest Earnings
Sale of Scrap
Assessments Income
Insurance (Refund)
Investments
DISBURSEMENTS
ADMINISTRATIVE EXPENSE
Salaries
PERA Expense
Labor - Meter Reading
Medicare Expense
FICA Expense
Insurance and Bond
Electricity
Telephones
Minnesota Test Fee Expense
Postage
Subscriptions and Notices
Office Supplies and Expense
Miscellaneous Expense
Undistributed General Expense
Hospital Service Expense
Assessment Expense
Interest Expense
Auditing
School
Accounts Receivable - Refund
Minnesota Sales Tax
Bond Payable
Investments
PRODUCTION AND DISTRIBUTION EXPENSE
Labor - General
Repairs and Supplies
Chlorine
Hydrofluosilicic Acid
Liquid Phosphate
Electric Power - 204 North Third Street
Electric Power - 1304 West Olive Street
Electric Power - 1320 South Fourth Street
Electric Power - 845 Sunrise Avenue
Electric Power - 1850 Northwestern Avenue
Truck Expense
Fuel - Heating
, SERVICE CONNECTIONS AND JOBBING
Labor
Labor and Equipment Rental
Pipe and Fit tings
Brass Goods
Tools and Supplies
Hydrants
CAPITAL OUTLAY
Remodel - Back Office
No. 10 Station
Exec. Chair and Printer Station
Computer Desk
Telephone
Water Cooler
Bobcat and Trailer
Heater - Laurel Street
Router, Sander, Mitre Saw and Table Saw
Gas Furnace - S. Fourth Street
Meters
I\ALANCE ON HAND DECEMBER 31, 1993
$ 98.75
50.00
16,108.79
60 .00
3,183.34
1,627.00
39,000.00
$ 81,635.47
13 , 509 .50
7, 706.26
2,789.47
11,927.38
20,813.79
1,680.65
2,458.49
22,392 .00
4,921.72
73.00
3,566.54
4,756.65
557.36
1 7 , 63 7 .04
14,867.00
196.90
5,150.00
1,995.69
95.10
7,461.10
3,750.00
19,000.00
145,174.83
56,180.95
1,029.91
3,423.36
5,798.14
7,114.40
7,073.78
7,886.75
8,267.81
10,211 .07
7,301. 76
4,424.93
3, 613 .20
2,451.48
3,027.12
2,754.13
4,944.83
2, 795 . 63
7,736.37
180,515.26
604 .92
2,389.87
195.68
349.44
12,581.25
363.20
1,085.95
627.02
30,460.40
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($ 3,808.8n
$723,815.79
60,127.88
783,943.67
$780,134.80
248,941 .11
263,887.69
19,586.39
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236,909.36
769,324.55
$ 10,810.25
e
INVENTORY
DECEMBER 31, 1993
A. Pipe Fittings
1. Curb Boxes and Repair Parts
2. Black and Galvanized Pipe
3. Service Pipe Fittings
4. Ductile Iron Watermain
5. Watermain Fittings
6. Main Valves
7. Main Valve Boxes
8. Lead, Hemp, Misc.
9. Copper Service Pipe
B. Brass Goods
1. Stops and Cocks
2. Valves, etc.
3. Copper Fittings
C. Tools and Supplies
1. Hydrant Repair Parts
2. Meter Repair Parts
D. Hydrants
E. Meters
I.
$ 965.63
879.96
2,062.39
1 , 838 .32
13,107.83
3,995.58
1,226.40
325.14
2,595.40
$26,996.65
1,045.01
780.55
3,824.38
5,649.94
4,533.38
2,312.34
6,845.72
2,795.64
2, 795.64
26,320.92
26,320.92
$68,608.87
e
1993
BOARD OF WATER COMMISSIONERS
HILES OF MAIN
HYDRANTS
HYDRANT VALVES
MAIN VALVES
Prior to 1993
65.74
656
641
747
Inst alled 1993
1. 63
16
16
16
67.37
672
657
763
STORAGE CAPACITY
Lily Lake Tank
750,000 Gallons
Laurel Street Reserv oir
500,670 Gallons
Tower Drive Tank
500,000 Gall ons
1,750,670 Gallons
PUMPING CAPACITY
Gallons Gallons Gallons
Per Hin Per Hr Per Day
It! Third Street Pump 784 47,040 1,128,960
Its Olive Street Pump 910 54, 600 1,310,400
It6 Fourth Street Pump 504 30,240 725,760
1/8 Sunrise Avenue Pump 1089 65,340 1,568,160
It9 Tower Drive Pump 1029 61,740 1 ,481,760
Normal Auto Pumping Capacity 4316 258,960 6,215,040
--------------------------------------------------------------------------------------
Consumers Registered Prior to 1993
4,492
Consumers Registered During 1993
134
Discontinued Services During 1993
3
Total in Service
4,623
e
e
STATEMENT OF WATER PUMPED
1989 1990 1991 1992 1993
January 44,602,000 40,898,000 41,274,000 41,881,000 39,812,000
February 40,189,000 36,404,000 36,225,000 39,899,000 39,262,000
Marc h 42,944,000 40,679,000 40,775,000 42,140,000 44,564,000
April 45,476,000 44,398,000 43,105,000 43,286,000 43,574,000
May 52,937,000 48,328,000 46,670,000 66,837,000 52,878,000
June 64,107,000 48,571 ,000 55,008,000 73 ,010 , 000 53 , 71 7 , 000
July 82,160,000 58,753,000 57,915,000 55,040,000 61,118,000
August 68,273,000 61,252,000 58,586,000 60,535,000 60,021,000
September 53,676,000 64,770,000 49,621,000 48,092,000 50,186,000
October 60,279,000 57,661,000 46,413,000 46,232,000 45,882,000
November 41,943,000 39,895,000 39,875,000 40,032,000 42,629,000
December 42,171,000 41,305,000 40,586,000 41,656,000 44,715,000
.
638,757,000 582,914,000 556,053,000 598,640,000 578,358,000
PUMPED AVERAGES
PER PERSON
PER MONTH PER DAY PER DAY
1989 53,230,000 1,750,019 132.02
1990 48,576,000 1,597,024 116.43
1991 46,337,000 1,523,433 109.74
1992 49,887,000 1,635,628 11 7.82
1993 48,197,000 1,584,542 108.55
e 1993 POPill.ATION 14,598
e
GALLONS PUMPED
1993
THIRD OLIVE FOURTH SUNRISE TOWER
MONTH STREET STREET STREET AVENUE DRIVE TOTAL
January 22,682,000 15,625,000 1 , SO 5 , 000 39,812,000
February 11,425,000 11,011,000 236,000 16,590,000 39,262,000
March 15,342,000 10,429,000 8,354,000 10,439,000 44,564,000
April 2,666,000 11 ,465,000 10,970,000 9,001,000 9,472,000 43,574,000
May 7,164,000 8,000 22,530,000 11 , 270,000 11,906,000 52,878,000
June 3,977,000 3,769,000 21,710,000 14,368,000 9,893,000 53 , 717,000
July 6,221,000 3,086,000 22,710,000 18,000,000 11,101,000 61,118,000
August 4,691,000 3 , 687 , 000 22,260,000 11,329,000 18,054,000 60,021,000
September '1,899,000 2,122,000 21,780,000 12,453,000 11,932,000 50,186,000
October 2,008,000 9,160,000. 13,250,000 12,948,000 8,516,000 45,882,000
November 14,987,000 8,081,000 12,321,000 7,240,000 42,629,000
December 11 ,472 ,000 12,307,000 9,666,000 11 ,270,000 44,715,000
81,852,000 97,807,000 135,210,000 135,571,000 127,918,000 578,358,000
JULY - Most water pumped in one month 61,118,000 gallons.
JULY 30th - Most water pumped in one day 3,437,000 gallons.
JULY - We pumped an average of 1,972,000 gallons per day.
JANUARY - We pumped an average of 1,284,000 gallons per day.
e
e
FUEL EXPENSE
1993
THIRD
THIRD STREET LAUREL WILKIN OLIVE FOURTH SUNRISE N'HSTN
MONTH STREET GARAGE STREET STREET STREET STREET AVENUE AVENUE
January 305.74 53.87 90.28 84.78 51.52 81.44 92.66 94.09
February 81.76 58.84 77.00 81.15 39.15 69.84 84.50 62.97
March 15.33 61.77 63.37 85.79 70.51 69.13 109.60 47.06
April 77 .29 41.67 67.94 23.12 43.12 46.06 45.57
May 61.37 24.53 80.21 18.90 22.99 15.33 27.09 17.37
June 35.78 21.31 19.33 19.33 17.32 15.33 18.82 21.81
July 30.59 20.87 17.17 17.64 15.33 15.33 18.09 17.17
Aug us t 28.65 20.38 17.16 17.16 15.33 15.33 18.07 16.71
September 31.22 20.93 16.25 19.06 16.26 15.33 18.59 17.66
October 65.14 24.43 22.02 18.19 26.34 15.33 21.56 43.58
November 115.03 30.38 43.31 37.71 21 .44 37.89 42.12 29.91
December 149.96 51. 78 50.75 64.91 63.47 73.77 63.47 77 .96
997.86 430.76 496.85 532.56 382.78 467.17 560.63 491.86
TOTAL FUEL EXPENSE
$4,360 .47
e
SAINT CROIX VALLEY MINISTERIAL ASSOCIATION
e
Churches in Common Fellowship and Concerns
MARINE ON
8T. CROIX
Mayor Charles M. Hooley
Members of the Stillwater City Council
c/o Morli Weldon, Clerk
City Hall
216 N. Fourth Street
Stillwater MN 55082
N+H
Dear Mayor Hooley and Members of the Council,
I am writing on behalf of the St. Croix Valley Ministerial Association (SCVMA)
regarding the recent passage of Ordinance No. 787, amending Ordinance
No. 783, requiring business licenses within the city for churches.
Our organization, which consists of clergy representing a broad range of
churches in Stillwater and throughout the Valley, questions both the propriety
and legality of this ordinance, believing that it treads dangerously close to
the Constitutional line separating Church and State.
While we appreciate the council's responsibilty for insuring the adequate
safety of various community "businesses" -- and stand ready to work with the
city in maintaining necessary fire and safety standards -- the SCVMA
believes that the licensing of churches is an inappropriate encroachment of
the state upon the life of the church.
As a result, we are requesting that the council delay implementation of this
ordinance. until such time as representatives of our organization can meet
with members of the council to discuss our mutual concerns.
BAYPORT
LAKE
ELMO
LAKELAND
Thank you for your attention to this matter.
AFTON
v;Q#~
David A. Hansen, Secretary
The St. Croix Valley Ministerial Association
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Stillwater Good Samaritan Center
March 8, 1994
Ms. Morli Wendon
City Clerk
216 N 4th Street
Stillwater, MN
Dear Ms. Wendon:
As per our conversation, I am writing to request that Mayor
Hooley proclaim the week of May 8-14, 1994 as Nursing Home Week
in Stillwater.
In conjunction with National Nursing Home Week "Caring for
Generations" Stillwater Good Samaritan Center will be hosting a
series of events for the residents and community.
We will be urging all citizens to honor and support employees of
long term care facilities who daily provide quality care to
achieve the highest level of mental, physical, and psychosocial
well-being to the residents of our facility.
Thank you in advance for your support and cooperation.
e
1119 Owens Street North · Stillwater, MN 55082-4399 '
Phone: 612/439-7180
Equal Opportunity Employer
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"l~''''\ I'.'~'
Camp Courage Wagon Train
~~~ tJe;;1:
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March 7.. 1994
Tim Thompson, Park Admin.
City Hall
216 N. 4th Street
Stillwater, MN 55082
RE: Permission to use Lowell Park
Sunday, June 5, 1994. the Camp Courage Wagon Train would like to hold a
kickoff in Lowell Park. It would run approximately 1:00pm to 3:00pm.
Our primary sponsor, Tom Thumb, would be selling a lunch. An auction of
donated items will follow. We plan to have live music and possibly one
or two wagons with horses for atmosphere.
The purpose of this event is to promote the coming of the Wagon Train
the following weekend, and of course. to raise funds. All proceeds from
this event will go to Camp Courage.
If you have any questions regarding this matter I can be reached at the
numbers listed below. I look forward to your reply. Thanking you in
advance for your time and cooperation.
Yours truly,
.---..........., "
/~
Wagon Train Coordinator
439-5195 (day)
433-2797 (evenings)
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3915 Golden Valley Road. Golden Valley, Minnesota 55422. (612) 520-0545
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TO:
Mayors, Managers/Administrators/Clerks
FROM:
League of Minnesota Cities President
and Mayor of St. Cloud, Chuck Winkelman
DATE:
March 30, 1994
RE:
CITY UNITY DAY RESOLUTION AND RALLY
Thursday, April 21 will be Minnesota Cities Unity Day.
To celebrate this event, I would like you to do three things:
. Pass the enclosed resolution at your next council meeting and send copies to your
Legislators and the Governor;
. Send the enclosed news release to your local paper; (be sure to fill in the blanks
with your city's name and your mayor's name) and;
. Encourage one or two people from your city to attend the Cities Unity Day Rally at
the State Capitol on April 21st (see enclosed registration) CITY GOVERNMENT
MAY ONCE AGAIN BE DEALT WITH UNFAIRLY IN THE TAX BILL UNLESS
YOU COME.
We must make sure the Governor and Legislature are hearing our message: cities are not a
"special interest" lobbying on their own behalf at the Legislature; cities are a partner in the
eovernment of Minnesota, providing city services to the over three million people who live
in cities as well as those who come to our cities to work, for entertainment, or receive an
education. Almost every person in Minnesota uses city services on a daily basis.
.'
...
e
CITY UNITY DAY RESOLUTION
WHEREAS, the City of
Minnesota Cities; and
is a member of the League of
WHEREAS, Thursday, April 21 1994 is Minnesota Cities Unity Day;
WHEREAS, cities working together have established the League of Minnesota Cities action
agenda for the 1994 session of the legislative; and
WHEREAS, in the closing days of the 1994 session many of these issues remain unresolved;
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF
that:
I. The Legislature and Governor restore the shortfall in the Local Government Trust
Fund which they created so that there will be no cuts in government aid (LGA) and
homestead agricultural aid credit (HACA) in 1994, and provide reliable additional
funding for LGA and HACA in future years to preserve the fiscal stability of cities;
2. Preserve and improve the ability of cities to expand their boundaries in order to
provide city services to all who need them;
3. Remove the aid penalties in manufacturing and redevelopment districts so that
cities will not be penalized for improving their local economies.
4. Increase funding for roads and transit;
5. Establish a new program to clean up landfills and adequately fund pollution clean
up grants and;
6. Support the other legislative initiatives of the League of Minnesota Cities.
(Note: Send copies of this resolution to your Legislators and the Governor).
e
# '
. '
e
NEWS
For Immediate Release
For more infonnation call Duke Addicks, Director of Intergovernmental Relations, League of
Minnesota Cities (612) 490-5600.
LEAGUE OF MINNESOTA CITIES PRESIDENT DECLARES CITY
UNITY DAY.
"Thursday, April 21st, will be the fITst City Unity Day." League of Minnesota Cities
President and Mayor of St. Cloud Chuck Winkelman declared. "The League of Cities Board
of Directors has authorized a City Unity Rally at the State Capitol to demonstrate that all city
officials throughout the state are working together to improve the delivery of city services to
the over four million people who live, work and receive an education in one of our
communities. " '
The city of at its meeting on
the declaration of Cities Unity Day, according to Mayor
joined in
"Residents of Minnesota Cities appreciate the ability of cities to provide services at a
reasonable cost," League President Winkleman continued. "Drinkable water, plowed and
maintained streets, sanitary sewer systems, parks and recreation programs, police and fire
protection are all taken for granted. But city government leaders are also working to
improve the local economy, ensuring that there are decent jobs and adequate housing for
all. "
"To do this, city government needs fiscal stability," Winkelman adds, "Every city would like
to be fiscally independent from state assistance, but the local property tax base often is
inadequate to provide the fmancial resources to achieve this goal. The state contributes about
five percent (just over five hundred million dollars) of its annual revenues to help cities
maintain these services. This assistance to citiest in the fonn of homestead agricultural
credit aid and local government aid, helps us to keep property taxes down. "
"If the Legislature and the Governor would help us strengthen our own local economies we
could rely even less on state aids, and an improved property tax base would mean lower
taxes for all. "
e
-over-
.
League of Minnesota Cities
3490 lexingron Avenue North
Sl. Paul, MN 55126-8044
(612) 490.5600
e
CITY UNITY DAY RALLY
THURSDAY, APRIL 21
9:00 a.m. Coffee and Rolls
9:30 to 11:30 a.m. Briet"mg
Then walk to the Capitol to confront our Legislators outside the Senate and House
Chambers.
Meet at the Kelly Inn near the State Capitol in St. Paul
Find out how the Legislature will affect cities in the closing days of the 1994 session. Tell
your legislators how they can help cities achieve fiscal stability and improve their local
economy. THIS WILL BE THE CRITICAL TIME WHEN THE OMNIBUS TAX BILL
WHICH MAY OR MAY NOT DEAL ADEQUATELY WITH OUR ISSUES IS BEING
FINAUZED. Your presence will strongly influence the outcome of this legislative session.
We hope that one or two persons from every city in the state will attend.
Return the registration below to Julie Johns, Legislative Secretary at the League.
YES! WE'RE COMING TO ST. PAUL TO THE LEAGUE OF MINNESOTA CITIES
CITY UNITY DAY RALLY.
(please print or type)
City
Name
Name
Name
Registration Fee $5 in advance, $5 at the door. (Please make advance registration if at
all possible so we can have an adequate number of briefing papers) Make check payable
and mail to:
League of Minnesota Cities
AUn: Finance Department
3490 Lexington Avenue North
St. Paul, :MN 55126
e
..,.
MINNESOTA
SOil AND WATER CONSERVATION DISTRICTS
WASHINGTON SOIL AND WATER
CONSERVATION DISTRICT
I
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1825 Curve Crest 81vd , Room 101
Stillwater, MN 55082
(612) 439,6361
March 21, 1994
The Washington Soil and Water Conservation District extends an
invitation to you and a guest to attend the 19th Annual Information
Banquet Meeting, to be held at Tartan Park in Lake Elmo on Thursday,
April 14, 1994, at 7:00 p.m. A social hour cash bar will be held from
6:00 to 7:00 p.m.
Mr. Ron Harnack, Executive Director for the Board of Water and Soil
Resources, will be our guest speaker for the evening. Ron will talk
about the changing roles and responsibilites of a Soil and Water
Conservation District in a county that is rapidly changing from
agriculture to urban. Following Mr. Harnack's presentation, we will
be entertained by the Prisms, a singing group. We are sure you will
find our program informative as well as entertaining.
A Pl ease comp 1 ete the reservati onforll}t8,R.tn~.,bo~t()m()f~h,is page and
,., return it to the District Off.Ef~kl[\Q>J11.t"~N.rtJ:,Nf>f"il~\:,1:?;j',H"J4\.' You may
also phone in your reservation.
We are looking forward to visiting with you on April 14th.
George Rydeen, Chairman
Paul Bischoff, Vice Chairman
Glen Brown, Secretary
Lyle Swanson, Treasurer
Greg Boettner, Reporter
----------------------------------------------------------------
Name
Choice of Entree'
Representing
Name
Choice of Entree'
1. Top Sir 1 oi n
2. Chicken & Rib Platter
3. Orange Roughy
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If you cannot attend or the invitation has been given to someone else,
please call Jan at 439-6361.
AN EQUAL OPPORTUNITY EMPLOYER
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Mike Anaerson
1312 South Fourth Street
Stillwater. MN 55082
Gary Bagaas
.225 South Fourth Street
Stlilwater, MN 55082
March 31, 1994
Mayor Hooley, City Council and Wally Abrahamson
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Attention: City Clerk
RE: RESIDENTIAL TRAFFIC LEVELS
Dear Mayor Hooley:
On March 3rd we met with representatives from MINNDOT, Washington County and City of
Stillwater to discuss the traffic levels on South Fourth Street. With the many children living on
this street, we are concerned about the volume of traffic. We were pleased with the dialogue -
there was genuine concern and interest in addressing the issue. It is fair to say that we agree
the complexity of the problem may require some innovative thinking in order to effectively
address the situation. Some brainstorming occurred at the meeting and some
concepts/alternatives were discussed.
e
We understand that some specific actions are under serious consideration that would address
downtown Stillwater traffic (Le.; truck restrictions, bridge schedule, etc.). This should have a
positive impact on the downtown traffic and potentially some impact on residential traffic.
However, we believe additional actions must be taken to alleviate traffic concerns on the city
residential streets. Specifically concerning the issue on South Fourth Street, the primary
concern is to reduce the volume of traffic. Two overall approaches were discussed. The first
approach addresses specific measures designed to discouraae the use of South Fourth, such as
the implementation of more stop signs. The second approach suggests aggressive
encouragement of the use of appropriate alternate routina. We discussed both approaches in
great detail and came up with various ideas. We believe these approaches should be carefully
explored.
As you know, currently most of the motorists that are going downtown or to Wisconsin are
utilizing the traditional access ( 36 to 95) or using local city residential streets, such as South
Fourth Street. We believe alternative access to the town could be accomplished through the use
of appropriate county highways/roadways, such as County Roads 5 or 15 (or some other creative
alternatives). While these routes may be slightly longer, they provide a more "appropriate"
roadway as well as an alternative to the traditional south access to the town. This concept has
been observed in other communities to better facilitate their traffic flow requirements.
In conclusion, based upon the results of our meeting and the discussion we had, we are
.' requesting further exploration of the two overall approaches described above. We are certainly
available to assist in any way we can and would like to be kept informed of the progress of this
study.
Sincerely,
~
Mike Anderson
Y-cF
Gary Bagaas
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MEMORANDUM
TO:
Mayor and City Council
FROM:
City Coordinator
RE:
1)
2)
Dock Permits for St. Croix Boat & Packet Co
Interim Wharfage Policy
DATE:
April 5, 1994
Dock Permits
The Stillwater Port Authority at their meeting of March 9, 1994 approved the
issuance a of dock permit for the St. Croix Boat & Packet Co. The permit is
identical to the prior years permit with no change to the fees ($3750.00 total
fees) . Council approval is recommended.
Interim Wharfage Policy
The Port Authority also adopted an interim wharfage policy similar to prior
years. The policy has been in place for about 3 years and was adopted
primarily because of the condition of the levy. Council adoption is
recommended.
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DOCK PERMIT
Pursuant to Chapter 48.11 of the Stillwater City Code, the Stillwater City Council (City) hereby
grants to the S1. Croix Boat and Packet Company (Company) a Dock Permit upon the following
terms and conditions:
1. LOCATION
The dock shall be tocated in the S1. Croix River approximately 150 feet south of East
Nelson Street
2. OTHER RULES
The Company shall abide by the rules and regulations and permit conditions of the
Corps of Engineers of the United States Army and the Minnesota Department of
Natural Resources. Any charter/excursion vessels carrying passengers for hire and
using the docks must be abide byappflcable U.S. Coast Guard regulations.
3. NO GAS PUMPS
No gas pump shall be located on the dock.
4.
NO-DISCRIMINATION
The Company shall not discriminate against any person on the basis of race, creed,
national origin, sex or social status.
5.
WATERFRONT REGULATIONS
The Company agrees to abide by all rutes, regutations and restrictions set forth in
Chapter 48.11 of the Stillwater City Code relative to the waterfront.
6. SCHEDULE OF FEES
Upon request of the City, the Company shall submit a schedule of fees charged for
general and transient boat docking.
7. INSURANCE
The Company shall provide the City with a Certificate of Insurance evidencing One
MillionfThree Million General Liability Coverage of their operation, naming the City as
an additional insured under the policies as their interest may appear.
8. PUMP-QUT PRIVILEGES
The Company shalf provide pump-out privileges for marine heads far any boater
requesting 'this privilege at the same rate and fee charged to boats that are moored at
the dock for a fee.
9.
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10.
INSPECTIONS
The City reserves the right to request inspection of heads, electrical system or other
unsafe conditions on or about the dock or any vessel moored thereto.
USAGE
The usage of the dock facilities shall be limited to three (3) charter and/or excursion
boats, one (1) floating ticket office vessel. The Company must also accommodate a
reasonable number of transient boats but in no event shall the boats or vessels exceed
the Hmitation specified in the permit issued by U.S. Army Corp of Engineers.
11. PERMIT FEE
This annual permtt fee shall be $750.00 each for the Andiamo (a 115 passenger
sidewheeler), Andiamo Showboat (a 150 passenger, rear wheeler), Majestic Lady (a
150 passenger rear wheeler), a floating ticket office vessel and the transient boat
docks for a total of $3,750.00.
12. TRANSIENT BOATS
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13.
Transient boats shall be defined as vessels that use the dock as a stop-over privilege
on a trip that does not originate from the dock. "Bareboaf' charter vessels shall be
considered transient boats if the origination of the trip, including loading of passengers,
takes place elsewhere.
PARKING
The City reserves the right to request the Company's assistance in assuring that
patrons and guests of patrons of the Company will park in a designated municipal,
parking lot.
14. FIRES
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No person shall build a fire in any area of the docking premises or in any vessel
moored at the dock.
15. OBSTRUCTIONS
The City does not by this permtt accept any reasonability for dredging the dock area
or making the docking area free from obstructions or other hazards to navigation.
16. STORAGE
The City is in no way responsible for storage of the docks during the off season and the
Company agrees to abide by any decision of the City with regard to storage.
17.
RESERVATION OF RIGHTS
The City reserves the right to add to or amend these rules when needed to protect the
health, safety and wetfare of the City.
. '
18,
DURATION
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The duration of this permit shall be from January 1 t 1994 through December 31, 1994.
19.
TERMINATION
This permit may be terminated by the City at any time it is deemed necessary for the
protection of the pub~c safety, health or welfare or for a violation of any of the
conditions of this permit.
Dated this _ day of
.1994.
CITY OF STILLWATER:
BY
Mayor
Attest:
City Clerk
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RESOLUTION NO. 9~ 7~
ADOPTING THE INTERIM WATERFRONT USAGE POLICY
FOR 1994
Whereas, commercial boating activity, if not limited, will further compound traffic and parking
problems in the CBD; and
Whereas, the condition of the levy is in a deteriorated state and may be unsafe for the docking
of commercial vessels.
Now, Therefore, Be It Resolved, by the Stillwater City Council:
1. That no additional docks be constructed on either public or private property adjacent
to the St. Croix River; and
2. That no wharfage permits be issued by the City for the calendar year 1994; and
3. That the public waterfront in the City be used for short-term docking of transient boats
only; and
4.
That the fees charged for existing wharfage and docking permits should be reviewed
annually and based, to the extent possible, upon the impact of the commercial
operator's business on the downtown area, including the extent to which parking places
are used by customers of the commercial operators.
Adopted by the Stillwater City Council this 5th day of April, 1994.
Mayor Charles M. Hooley
Attest:
City Clerk Morti Weldon
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MIl\l\'ESOTA HISTORICAL SOCIETY
March 29, 1994
Mr. Charles Holley, Mayor
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
Re: Certified Local Government 1994 Application
MHS Number: 163-94~1773
Dear Mayor Hooley:
It is a pleasure to inform you that on March 10, 1994, the Minnesota Historical
Society's Grants Review Committee recommended a Historic Preservation Certified Local
Government grant for $3,500 to the City of Stillwater. The grant will enable the City to
complete a survey and evaluation of the North Hill section of Stillwater.
Our office will be sending a Certified Local Government Grant Agreement to you
later this spring which outlines the federal requirements necessary for the implementation of
this grant.
On behalf of the Society and the State Historic Preservation Office, I am pleased to
be able to inform you of this award. Our office looks forward to working with the City in
its efforts to plan and implement an effective local historic preservation program.
Please feel free to call our office at (612) 296-5434 if you have any questions about
this grant award.
Sincerely,
YJ;viJL ~fb~~
Britta L. Bloomberg, Deputy State
Historical Preservation Officer
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cc:~nn Pung-Terwedo, Project Director, City of Stillwater
Jeff Johnson, HPC Chairperson, City of Stillwater
3.~5 KELLOGG BOULEVARD WEST / SAI:'iT PAl'L, MI:'ii'iESOn 55102-1906/ TELEPIIO:'1E: 612-296-6126
FYI, I
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NOTICE
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CITY OF STILLWATER, MINNESOTA
SMOKING POLICY
Effective April 1, 1994, the municipal building located at 216 No. 4th St., will
be designated as a smoke-free building. Therefore all areas within City Hall
including Administration/Finance, Building Inspection, Community Development,
Public Works, Police Department, and the Fire Department are designated as
non-smoking areas. Additionally, restrooms, the Council Chambers, lobby areas
and hallways servicing those areas are designated as non-smoking.
All visitors and general public individuals will be instructed not to smoke in the
building. The responsibility of reminding visitors or general public individuals
of the smoking prohibition will fall upon the city staff members who are
conducting business with the individual(s).
Employees who are found in non-compliance with the smoking policy will be
subject to disciplinary procedures as outlined in the Personnel Policy.
4~// ,ft cf0~
Nile L. Kriesel, City Coordinator
Adopted by the City Council: March 29, 1994
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MEMORANDUM
TO:
City Council and Charter Commission
FROM:
City Coordinator
RE:
Workshop on Proposed Land Use Regulations
DATE:
March 16, 1994
Just a reminder that the City Council will meet with the Charter Commission at 4:30 p.m.,
Tuesday, April 19th (Council Chambers) to discuss the proposed Land Use Regulations. Please
mark your calendar. Thanks.
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NOTICE
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The U. S. Coast Guard will conduct an informational meeting with Minnesota
Department of Transportation (MN I DOT) and Stillwater City officials at 7: 00
p.m., Thursday, April 7, 1994 at Stillwater City Hall, 216 No. 4th St.,
Stillwater.
The purpose of the meeting is to exchange information and ideas related to the
Interstate Lift Bridge at Stillwater to determine if the lift bridge opening
schedule should be changed. MN IDOT officials will be presenting data
pertaining to vehicular use of the bridge. The meeting is not a public hearing.
However, the public is welcome to attend the meeting.
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MAGNUSON & THOLE
LAW OFFICE
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TilE GRAND GARAGE &. GALLERY 324 SOUTH MAI:-l STREET SUITE #260 P.O. BOX 438 STILLWATER, :\1:\ 55082
TELEPHONE: (612) 439-9464 TELECOPIER: (612) 439-5641
LEGAL ASSISTA:'\TS
DAVID T. MAGNUSON
ERIC C. THOLE
March 24, 1994
1\1F.LODlE ARYOLD
SHELLEY L. Sl':,\DllEUG
Mayor and City Council~
Nile Kriesel, City Coordinator
Steve Russell, Community Development Director
City of Stillwater
216 N. 4th street
Stillwater, MN 55082
Don Beberg, Police Chief
Stillwater Police Department
212 N. 4th Street
Stillwater, MN 55082
Dear Folks:
Enclosed is a letter forwarded to me by one of the clerks in the Criminal Court.
Any time anyone is that unhappy with the City, I think all of you should know
about it. Call me if you have any questions about this.
'Yours very truly,
DTM/sls
D~d~~
Enclosure
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Dn/VER'S LICENSE NO,
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SECTION NO, 0
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~EnY MISDEMEANOR ,
o MISDEMEANOR '
1/ you a,e unde, 18 years 01 age and charged with a
m'sdemeano,. you will be nolll,oo 01 YOUt court dale,
o SPEEDING (OVER LIMIT) M'p,If. IN
o IMPROPER: __ (TURN) _ (PASSING)
DISOBEYED: ---,., (ST,OP SIGN)
OTHER SPECIFV .Jr.6j
ZONE
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o COMMERCIAL VEHICLE
OVER 26.000 GVW OR BUS
15 OR MORE PASSENGERS
o HAZARDOUS MATERIAL
o MOTORCYCLE
o ENDANGERED PERSON OR PROPERTY
o UNSAFE CONDITIONS
If checked. see lillo schedulo
ER OF VEHICLE
NON-OWNER OF VEHICLE
o PASSENGER
o OPERATE
o PARK
ACCIDENT: 0
:0
o PROPERTY DAMAGE 0 FATAL 3:
o PERSONAL INJURY 0 PEDESTRIAN Z
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JUVENILE PARENT/GUARDIAN
DATE <;>1' OURT AI)PEARANCE (MO..pA'(. VR)", Ci {
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If your offense is payable by line and paid by YOllr COllfl dale. you do nol need 10 appear.
COURT LOCATION: COURT ADMINISTRATION
GOVERNMENT CENTER
14900 61ST ST N ~
PO BOX 3802 ,
STILLWATER MN55082
o COpy OF COMPLAINT DELIVERED TO VIOLATOR AT SCENE.
, HEREBY ACKNOWLEDGE THAT I HAVE RECEIVED A COPV OF THIS COMP
X
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NOTE: neFeR TO BACK OF COMPLAINT FOA FURTtlER IN-OAMA T ION,
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FO. Box 247 KATHY PEANU
or Informati; CroSby, MN LA
Please Ca~ ~~~~~serva~~ 1
u-5433
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MAR 2 3 1994
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1994 COt\-IPOST SITE HOURS & FEE SCHEDULE
(Located: on lamaca Ave. - 3/4 of a mile north off ofH\,.,'Y S)
Lake Elmo Residents. . . . . . . . . . . . . , . . . . $10.00 per year per windshield sticker.
(Includes access to Clean.Up Day ~ proof of residency required)
Non-Residents. . . . . . . . . . . . . . . . . . . . , .. $20.00 per year per windshield sticker.
Local Comrncl'cial Companies. . . . . . . , . .. $50.00 per year per windshield sticker.
(Only Small Local LandscapelLawn service Companies 'Will be pennitted)
(Commercial Stickers MUST be purchased at the Lake Elmo City Office.)
V The sticker must be pennanently affixed to the windshield your vehicle ON THE LO'YVER
LEFT HAND SIDE. Stickers are available at the Compost gate or at Lake Elmo City
Hatt.
V Leaves and grass clippings must be free ofiitter (papers, plastic, trash - Trnsh of ,1tly
kind will not be accepted.). If you bring leaves and grass in plastic bags or containers.
you must take those bags and containers back with you - do not leave them at the compost
site.
V Brush, branches, tree trimmings will ONLY be accepted from Lnke Elmo Residents.
I
HOURS:
April 16 thru M~lY 8
Saturdays & Sundays - 9 a.m. to 4 p.m.
Mondays & Wednesdays - 3 p.m. to 8 p.m.
l\Iny 11 thru October 12
Saturdays ~ 9 a. m. to 4 p,m.
Wednesdays - 3 p.m. to * aJLm.,.
C* ~~~rjhnt~tc_tQ..Q.~W!J.sKl
.
Ottober 15 thl'U tL<tt.~m!l~t 1..3 ;-.}Ye:\!.h..~ ~rmitting
Saturdays & Sundays - 9 a.m. to 4 p.m,
Mondays & Wednesdays'~ 3 p.m. to DUSK.
The CompQst Site will be closed on nIl holidays, and during inclement weather. This me~lI1s
when it is raining, or if we have had a substantial rail), the site will reopen when the
roadway and turn-around has had a chance to dry.
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Questions? Call Lake Elmo City Office 777~5510 betw~en 8 a.m. & 4:30 p"m.
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STILLWATER
AREA SCHOOLS
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1875 SOUTH GREELEY STREET
STillWATER. MINNESOTA 55082
430-8200 · V-TOO
MEMORANDUM
March 9, 1994
TO: School District #834 City - Town - County Interagency Co-op
FM: Mayor Peg Larson - City of Lakeland
David L. Wettergren - S uperimendem of Schools
RE: INIERAGENCY CO-OP MEETING NOTICE
The next co-op meeting is scheduled for:
Wednesday, April 20, 1994
7:00 p.m.
City of Lakeland City Hall
690 Quinnell A venue North
AGENDA
Is Resolution of Violence in The Community of Mutual Concern
Guest Presenter will be Katie O'Brien, Facilitator of a collaborative process undertaken by
Washington County, the St. Croix Area United Way, School District #834, and a diverse group of
other community organizations and parents to enhance the capacities of children and families
through working together.
DLW/dkh
cc: Katie O'Brien
Virginia Erdahl, Washington County
An Equal Opportunity Employer
Vice Chairperson
SHAWN DRAPER
Clerk
MELVA RADTKE
Board of Education
ROLAND BUCHMAN
SUZANNE THOMSEN
Chairperson
Treasurer
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LYMAN GEARY
KAREN ROSE
STEVE ZINNEL
DAVID WETTERGREN
Director
Director
Director
Superintendent
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AGENDA
CITY OF OAK PARK HEIGHTS
MONDAY, MARCH 2B, 1994 -- 6:15 P.M.
6:15 P.M. AGENDA
I
I. Staff Reports
7:00 P.M. AGENDA
I. Call to Order
II. Visitors
I(
II!.
Departmental Reports
Sohaaf - Utilities
Kern - Streets
Building Inspector
O'Neal - Police
Seggelke - Parks
a. Neary Resolution
b. ADA Update
Doerr - Administration
Cable Update
Consolidation Update
Water Management Update
IV. Public Hearing
Adopt state Building Code
I,
V. Old Business
TH 36 at Norell Agreement
SAEDC Request - Budgeted for '94 - $4,000
Date to Continue Public Hearing for Heritage Dev.
Taco Bell - Revised Parking Plans
VI. New Business
Street Sweeping Bids
Dvorak - Variance Request Public Hearing Date
Request to Reduce Heritage Dev. Letter of Credit
VII.
Correspondence Presented
Metropolitan Council
Goodwill Industries
Washington County Administration
Northwest Associated Consultants
Department of Natural Resources
Valley Branch Watershed District
City Engineer
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(oyer)
Po,t.lt'" brand fax transmittal memo 7671
{;):JI. KJ\l.J~'O I'Om
Metropolitan Waste
Washington County Department of Health
Jack Clinton
Washington County Surveyor's Office
City Attorney
Washington County Department of Health
City of Aurora
*** Board of Review - Monday, April 11th at 5:00 p.m.
(Need Quorum)
"'''''''END'''''''''
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MINNESOTA MULTIPLE SCLEROSIS SOCIETY
2344 Nicollcl Avenue Suite 280 Minneapolis, Minnesota 55404-3381
612-870-1500 or 1-800-582-5296 (both Voice & TDD) FAX: 612-870-0265
March 25, 1994
city Clerk
City of stillwater
216 N 4th Street
stillwater, MN 55082
Dear city Clerk of stillwater:
I am writing to let you know that the Multiple Sclerosis
society is sponsoring a Half Marathon event at Mahtomedi High
School on Sunday April 17, 1994. The event begins with
registration at 7:30 a.m., the race at 9:00 a.m. heading east
on County Road 12 to Maryknoll Dr. in stillwater. Next, the
course winds through some residential streets and back out of
Northland Ave on County Rd. 12 to finish back at the Mahtomedi
High School track.
Enclosed is a press release and map of the race course for
your information incase you want to make a note of the event
in the community newspaper. Additionally, we are receiving
assistance on the route from the Washington County Sheriff's
Office.
Thank you for your cooperation, please call me with any
questions at 870-1500.
sincerely,
~~
Erin Berg
Half Marathon Assistant
Ene.
Remember us in your will.
. ': :
Mahtomedi
High School
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RUN WITH BOB
HALF MARATHON for MS
Sunday, April 17, 1994
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Minnesoft" Multiple Sclerosis Society. 2344 Nicollet Avenue, #280 · Minneapolis, MN · 55404-3381 · 870-1500 (metro) · 1-800-582-5296
PRE 5 5 R E LEA 5 E
For immediate release (through April 16, 1994)
For more information, contact Teri Muck at 870-1500 or 1-800-582-5296 toll-free (V!TDD)
Runners and Wheelers Wanted to Inaugurate
Half Marathon Event for MS
MINNEAPOLIS - Ready. Set. Let
the word go out to all distance
runners and wheelers: regard-
less of whether you run for the
challenge or run for the fun of
it, we want you to run with
BOB, and run for the cause.
BOB 100FM New Country
proudly presents the inaugural
Run with BOB Half Marathon
for Multiple Sclerosis Sunday,
April 1 7, 1994.
Beginning at Mahtomedi High
School, this 13.1 mile out and
back certified course (USA TF
certification number MN-
94000-RR) takes you to the
boundaries of Sti Ilwater on a
flat, paved trail. Race day regis-
tration begins at 7:30 a.m. at the
high school and ends promptly
at 8:30 a.m. Wheelers start off at
8:55 a.m. with runners begin-
ning at 9 a.m. Volunteers will
assist you at four aid stations
along the course.
Pre-race entry fee is $1 0 and
race day entry fee is $15.
Pledges or donations are re-
quired; however, no minimum
is necessary to participate.
Because we care about your
safety, no pets, headphones or
strollers are permitted.
While you challenge your mind
and body, your kids may enjoy
the ultimate childcare adventure
for free. All runners may drop
off their children (18 months
through 10 years), at the
Roseville Clubkid on race day.
(Details and a childcare voucher
wi II be sent to you after you
register.)
All runners wi II receive a com-
memorative Run with BOB T-
shirt. Trophies will be awarded
to the top three finisher's in
each of the following divisions:
· male wheelchair athletes
. female wheelchair athletes
· male runners 29 & under,
30-39, 40-49, 50-59, 60-69,
and 70 and over
. . female runners 29 & under,
30-39, 40-49, 50-59, 60-69,
and 70 and over
The top fundraiser who raises at
least $2,500 will receive a
vacation package for two to a
destination of their choice in the
continental U.S.
Want an added challenge with
even more fun? Form a team
with family, friends or co-
toward an accessible Minnesota
workers. All you need is four or
more runners. Prizes will be
awarded to the largest team, the
fastest team, and the most
enthusiastic team. In addition,
the team with the highest
pledge average wins gifts from
Marathon Sports.
Every hour an American is
diagnosed with multiple sclero-
sis, a neurological disease
affecting the insulating material
surrounding the nerves in the
brain and spinal cord. The
disease is usually diagnosed
between the ages of 15 and 50.
Because MS affects people in
different ways, it is difficult to
make generalizations about the
extent or permanence of the
disability. As yet, the cause of
and cure for MS are unknown.
However, during the past year
great research strides have been
made in developing drug thera-
pies. Betaseron@ has been
approved and I icensed by the
FDA to treat remitting and
relapsing MS. The break-
throughs are due, in part, to
dedicated participants raising
(more)
Minnesota Multiple Sclerosis Society. 2344 Nicollet Avenue, #280. Minneapolis, MN · 55404-3381 · 870-1500 (metro) · 1-800- 2-5296
money for research. Of the
funds raised, 75 percent goes
toward national research, public
education, and programs such
as: counseling, support groups,
equipment assistance, educa-
tional events, referral to commu-
nity services, therapeutic recre-
ational activities and advocacy.
For more information about Run
with BOB Half Marathon for
Multiple Sclerosis, please call
the MS Society at 870-1500.
-30-
toward an accessible MiMesota
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RIVER · TOWN · RESTORATION, INC
M~ch 7,1994
P.o. Box 702
Stillwater, Minnesota 55082
Mr. Terry Moe, Chairperson
MN/WI Bpundary Area Commission
6}9 Second St.
Hudson, WI 54016
Dear Mr. Moe,
I represent River Town Restoration, Inc. (RTR) which is an organization in Stillwater,
MN which is dedicated to the preservation and restoration of local history, buildings, and
residences. I understand that the Boundary Area Commission which you chair is
involved in the decision making process for the Stillwater bridge project. R TR has not
taken a position for or against the new bridge and we do not plan to in the future.
However,RTR is very concerned about the fate of the existing lift bridge in Stillwater
should a new bridge be installed.
We believe that the existing lift bridge is an integral part ofthe historic nature of
Stillwater's downtown area. The bridge's historic significance was recognized when it
was placed on the National Register of Historic Places. We have observed the planning
process and understand that the bridge is to be preserved because of it's historic status.
We have also heard that some officials would prefer that it be removed because of the
non-proliferation policy for bridges on rivers with a wild and scenic designation. We
strongly support efforts to preserve the natural character of the river, and we appreciate
your organizations actions to do this. However, in this case we believe that the lift bridge
is part of the'river's scenic value in a: historic urban setting.,
R TR would like to officially go on record as supporting the continued operation and
maintenance of the existing lift bridge and opposing any action which would threaten it.
We also request that RTR be kept informed of any actions which may have an impact on
the existing bridge. Thank you for your continued efforts to preserve the character of the
St. Croix River.
Sincerely,
dhn rach
resident, River Town Restoration, Inc.
"CC:' '......,';~;M.'~;tiIayoi~CilJ'..~'_
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e,
March 7, 1994
Mayor Charlie Hooley
City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
Dear Mayor Hooley:
REGIONAL 1A4NSIT BCMRD
Mears Park Centre
230 East 5th Street
St. Paul. Minnesota 55101
612/292-8789
I am writing to bring you up to date on the issue of transit funding for the remainder of
the legislative biennium and to ask for your support.
When the 1993 Legislature adjourned it provided only enough transit assistance to fully
fund the first year of the biennium and only partial funding for the second year. As a
result, transit programs funded by the Regional Transit Board will have to be curtailed if
the request of $11.35 million dollars is not provided by the 1994 Legislature.
At the Regional Transit Board we do not believe that publishing "scare" or "horror" lists
is the appropriate way to lobby for additional transit funds. Generally speaking, the loss
of $11.35 million dollars would result in a reduction of 1.54 million miles of existing
regular route service; 214,OOO less passenger trips on Metro Mobility and a 39 percent
reduction in RTB's ability to fund county/rural and small urban programs. '
We have been told by reliable sources at the Capitol that transit needs will be addressed
in the 1994 session. We need your support to insure that the $11.35 million dollar
shortfall is positively addressed.
In addition to meeting the shortfall, we are also asking the Legislature to appropriate an
additional $5.6 million dollars to fund new transit programs during the remainder of this
biennium. These programs, which are addressed in an attached memorandum, are part of
the RTB's Vision for Transit and may include new projects for your community. I am
also enclosing some maps which show RTB's projects for 1993, current projects and
projects proposed for the remainder of the biennium. Many of the latter projects seek to
address the issue of providing improved transit services in suburban areas for individuals
who wish to commute to new job opportunities.
All of our legislative requests are consistent with the program of the Association of
Metropolitan Municipalities (AMM). Like the Association, we support a dedicated fund
for transit. AMM will express your support of RTB's needs to legislators, but we also
need your help to explain the importance of transit in your community to your specific
legislators.
Thank you for your attention to this matter. Bob LaShomb of our staff is coordinating
RTB's legislative program. Please feel free to contact Bob at 229-2707.
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Sincerely,
~
RTB Member, District F
enclosures
An Equal Opportunity Employer
-tu~