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Home My WebLink About1995-02-07 CC Packet \ REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-6 February 7, 1995 e REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - January 10, 1995 - Special Meeting; January 17, 1995 - Regular Meeting; and January 24, 1995 - Workshop PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Andrew Peterson and Ann Healy, Snowplow Productions - Movie production permit 2. Friends of the Parks CONSENT AGENDA * 1. Resolution: Directing Payment of Bills. (Resolution No. 95-28) ^ . A A _. _ . 0 2. Resolution: Approving wage increase for part-time l'6licc efaser&. ,........-- ~ 3. Resolution: Approving permanent employment of Fire Chief 4. Resolution: Approving contract for Employee Assistance Program 5. Resolution: Approval to purchase lawn tractor 6. Resolution: Establishing Compliance with Reimbursement Bond Regulations under Internal Revenue Code 7. Approval: Temporary Liquor License, St. Mary's Church - Anniversary Celebration 8. Approval: Submit Claim against the City to insurance carrier e PUBLIC HEARINGS 1. Case No. ZAM/94-64. This is the day and time for the public hearing to consider a zoning ordinance map amendment to rezone a 7.5 acre parcel of property from RA, Single Family Residential to RB, Two Family Residential. The property is located east of County Road 5 and Croixwood Blvd. John E. Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. Motion: First reading of Ordinance No. 804 1 City Council Agenda No. 95-6 J February 7, 1995 Page 2 2. Case No. SUBIPUD/94-63. This is the day and time for the public hearing to consider a major e subdivision of a 7.5 acre parcel into lO-duplex lots ranging in size from 10,800 sq. ft. to 18,900 sq. ft. The property is located east of County Road 5 at Croixwood Blvd. in the RA, Single Family Residential District. John E. Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. 3. Case No. ZAT/95-7. This is the day and time for the public hearing to consider a zoning ordinance text amendment revising the sign ordinance by reducing the allowed size and height of signs in business park districts. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994. Motion: First reading by title of Ordinance No. 805 4. Case No. PUD/95-8. This is the day and time for the public hearing to consider a planned unit development permit for office business use with parking located at the comer of South 3rd Street and Pine Street in the PA, Public Administrative Office District. CUB Food and City of Stillwater, applicants. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property Owners. 5. Case No. SUB\V\95-2. This is the day and time for the public hearing to consider a preliminary plat approval and variances to the front yard setback requirements for a major subdivision of a 7.2 acre parcel of property into 36 lots with one outlot ranging in size from 5,386 sq. ft. to 66,625 sq. ft. for construction of twinhomes with zero lot line setbacks. The property is located on the south east comer of Shelton Drive and Tuenge Drive in the RB - Two-Family Residential District. Schafer Development, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. UNFINISHED BUSINESS 1. Appointment - Park and Recreation Board 2. Parking Permit and Parking Violation Fees in Downtown Area (continued from 1/17/95 meeting) 3. Approval: On-site septic system permit - North of Willow and east of First Street, Margaret Zoltai, applicant. 4. Second reading of Ordinance No. 802 - Amending Ord. No. 791, Est~blishing requirement of lot development plan, grading escrow, and as-built survey for all new building construction. 5. Update: Well Abandonment and Wellhead Protection Program 6, Update: Long Lake water levels - 2 I 1 0 MEMORANDUM TO: Mayor and City Council FROM: Steve Russell, Community Development Director SUBJECT: ADDITIONAL COUNCIL ITEMS REQUIRING ACTION OR CONSIDERATION DATE: February 7. 1995 Since the agendas went out last Friday, three items have come in that need Council attention at this meeting. The items are attached and marked as listed below: 1. Letter from John Roettger requesting continuance of public hearing applications (SUB/PUD /94-63 and "LAM 94-64) to your meeting of March 7, 1995. The continuance will allow staff time to look at the NER1 pond requirement. 2. Request for authorization to enter into contract with SEH for preparation of a water /sanitary sewer feasibility study for URTPA (no charge to City). 3. Final approval of subdivision of Brooks Market lot SUB 194 -46. (All conditions of approval are met and closing on property is set for this week.) Information provided by the owners /developers of the land in the URTPA from the Planning Commission meeting of 1 -23 -95 is submitted for your information, as well as a schedule and outline of the Comp. Plan. 0 01!24/1995 12:01 4239536 LOVERING JOHNS v SA,tll- 9 t�e� C4 ; �p sz�z� PAGE 01 i �i - < ` `� lg� - 4 �4*f. e�- gri t "�, , IV 4p AIL 9`l 4 4 /. IR 0 0 MEMORANDUM TO: Mavor and City Council Z FROM: Steve Russell, Community Development Director SUBJECT: AUTHORIZATION TO ENTER INTO CONTRACT WITH SEH TO PREPARE COMPREHENSIVE SEWER AND WATER FEASIBILITY STUDY FOR PROPOSED ANNEXATION AREA DATE: February 7, 1995 To provide information on the feasibility of extending water and sanitary sewer Imes to the Urban Rural Transition Planning Area (URTPA). The attached scope of services has been proposed by SEH. Costs of $7,300 for sanitary sewer feasibility work would be paid by Arcon, Hans Hagen and Charles Cudd and the City Water Department will pay water system costs of $6,000. The City would oversee the work and it would be used to determine the location and cost of trunk sewer lines and water lines mi development of the Comprehensive Plan. RECOMMENDATION Approval of Comprehensive Sewer and Water Feasibility Study (Resolution). 0 0 PEI f m�-A January 20, 1995 Mr. Steve Russell Community Development Coordinator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mr. Russell: RE: Stillwater, Minnesota Comprehensive Sewer and Water Feasibility Study for Proposed Annexation Area SEH No. P- STILL9508.00 We are please to provide engineering services for the City of Stillwater. As you have requested, we have reviewed the time required to prepare a Comprehensive Sewer and Water Feasibility Report for the proposed annexation area between the westerly City limits and Manning Avenue. This study area extends roughly north and south from T.H. 96 to T.H. 36. Our services will consist of the following: 1. Gather all existing data including past studies. 2. Prepare base maps on CADD. 3. Preliminary layout of utilities and water storage facilities. 4. Review with City staff and Water Board personnel. 5. Calculate quantities and project cost estimate. 6. Write draft report. 7. Prepare final project maps including the limits of the project. 8. Prepare final cost estimates. 9. Preparation of a written report which includes background, alternates, basis of study, conclusions and recommendations, project maps, project costs and possible project funding. 10. Meeting with City staff to review the feasibility study. 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI Mr. Klayton Eckles January 20, 1995 Page 2 11. Furnish 12 copies of bound report to the City. 12. City will furnish computer disk file for City map for use as report drawings. We have estimated the engineering costs not -to- exceed $7,300 for the Comprehensive Sewer Study and $6,000 for the Comprehensive Water Study. We propose to furnish our services on an hourly basis plus expenses at cost as outlined in our contract dated April 20, 1983. We will coordinate the feasibility study review with your office and would require timely review by City staff, such that we can meet a tight time schedule to coordinate with the completion of the Comprehensive City Plan. Again, we wish to thank you for the opportunity to work with the City, and if you have any questions, please call me at 490 -2016. Sincerely, Short Elliott Hendrickson Inca I . ? 4 /-- Richard E. Moore, P.E. tlo c: Klayton Eckles, P.E., City Engineer MEMORANDUM TO FROM: SUBJECT: Mayor and City Council Steve Russell, Community Development Director to 4 - 7 42 > FINAL APPROVAL OF 2 LOT SUBDIVISION AT 2289 CROIXWOOD BLVD., BROOK'S MARKET, SUP /94-46 February 7, 1995 The preliminary plat approval required a driveway easement, utility easement and landscaping along the south edge of the project. The easements and a landscape plan have been provided 125% of landscape costs have been deposited with the City. The subdivision request is ready for Council final approval. „ RECOMMENDATION Approval of resolution. attachments PI ING APPLICATION REVIEW Case No. SUB/94 -46 Planning Commission Date: September 12, 1994 Project Location: 2289 Croixwood Blvd Zoning District: CA, General Commercial Applicant's Name: Investor's Savings Bank Type of Application: Minor Subdivision Project Description Request to subdivide 72,781 sq. ft. (1.6 acres) lot into two lots of 35,583 sq. ft. and 37,288 sq. ft. Discussion The request is to subdivide a lot containing 72,871 sq ft into two lots of 35,583 and 37,288 sq. ft. Brooks market is located on one of the lots (37,288 sq. ft.). The proposed lot division would meet the area and dimension requirements of the general commercial district. The site plan shows the paved parking area for the Brook's Market to be within feet of the new propem boundary. The design requirements is to have a 10 foot landscaped area along the property boundary separating the existing Brook's site and the newly created lot is required. This requirement is made a condition of approval of the project. A Frontage Road connects Croixwood Boulevard to County Road 5 providing access for Brook's, the vacant lot and Kindercare. A condition of approval requires that the access driveway be maintained so that direct access to County Road 5 will not be necessary to access the site. When the Brook's Market was approved deed restriction regarding future use of the vacant site was recorded on the property. Those deed restrictions regarding use would remain on both newly created lots. Recommendation Approval as conditioned Conditions of Approval 1. A 10 foot landscaped strip with trees, bushes and groundcover shall be planted along with south property boundary of the parcel 1 (Brook's parcel). 2. Connection public access shall be provided across the front of lots 1 and 2 connecting to the Kindercare lot with one County Road 5 access and one Croixwood Blvd access. 3. The covenants regarding future use of site shall apply to the newly listed lots. 4. A utility easement subject to approval of the public works director and water department director shall be recorded over Lot 1 to provide utility service to Lot 2. Attachments Application and plans Planning Commission Action 9 -12 -94 Approval City Council Action 10 -4 -94 5 - 0 Approval 0 • RESOLUTION NO. 95- APPROVAL OF MINOR SUBDIVISION 2289 CROIXWOOD, SUB/94-46 NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota. that the plat for a minor subdivision of a 72,871 sq. ft. lot (1.67 acres) into two lots of 37,288 sq. ft_ (85 acres) Parcel I, and 35,583 sq. ft. (81 acres) Parcel 2 as shown on Exhibits A and B, located at 2289 Croix wood in the CA, General Commercial District, Investors Savings Bank, F.S.B., John H. Brennan, applicant, is hereby approved- Adopted by Council this 7th day of February, 1995. Jay Kimble, Mayor ATTEST: Morli Weldon, City Clerk C^&# PA Parcel 1. That part of Outlot C, CROIXWOOD SIXTH ADDITION, Washington County, Minnesota lying Southwesterly of the following described line: Beginning at a point on the Northwesterly line of said Outlot C distant 168 feet Southwesterly of the most Northerly corner thereof; thence Southeasterly at right angles to said Northwesterly line and to the Southeasterly line of said Outlot C and said line there terminating and except that part of outlot C, CROIXWOOD SIXTH ADDITION which lies Southwesterly of a line running from a point on the Southeasterly line of said Outlot C, distant 110.0 feet Northeasterly of the Southeasterly corner of said Outlot C to a point on the Northwesterly line of said Outlot C, distant 225.05 feet Northeasterly of the Southwesterly corner of said Outlot C. Parcel 2. That part of Outlot C, CROIXWGOD SIXTH ADDITION, Washington County, Minnesota lying Northeasterly of the following described line: Beginning at a point on the Northwesterly line of said Outlot C distant 168 feet Southwesterly of the most Northerly corner thereof; thence Southeasterly at right angles to said Northwesterly line and to the Southeasterly line of said Outlot C and said line there terminating. NortherY \ rO F A \ 2 C. O. 9 5,L. Ft. BIVIA /,, j sue -- -2 7192- -- CTV+�O� C f 0.+-I.A- C7 a ,S+erl, o corne-r Brooks Hauser, lril:es` ors Saviwx-, llan. F.S.B. ranee Company that this is a true and correct of C, Croim-wocd Ad•"itio:1, County, :-:ortiv° , t I y ,; t!,, ib L ine: int �oll tho NQT r 1 1 n,• ( said out Lot !,* (I L. tterly OF thm In"It ISr OJ 10 / n I - I, ., - I I y r; I I f t I I " ! , " -,I t i " I I " r 1 1, 1 1; - I ; I - i i 1. .: - 4 , ': � r - 1 - - , - - ),, sa j,j ptoporl., , :; ;Iat it I til I —i , , r i mil r ryl. • • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 95 -28 A T & T Equipment Rental /Long Distance 144.18 Abbott Paint & Carpet Co Paint -Shop 132.22 Aero Asphalt Payment #3 -LI 290 5,468.47 Air Signal Pagers 75.65 Albrecht Filter Service Filter Disposal 50.00 Arrow Building Center Shelf /Brackets 36.38 Bealka, Eugene Mileage /Meals 156.72 Beberg, Donald Meals 33.16 Board of Water Commissioners Repair Hydrant 124.89 Cargill Salt Salt 3,830.93 Cellular One Mobile Phone 103.54 Central St Crx Valley Joint Cable Candidate Forum 99.60 Courier Legal Publication 45.10 D & D Speedometer Repair Odometer 73.78 DAC Industries Garbage Bags 49.97 Deblon, Diane Mileage /Parking /Health Ins 349.61 Desch, Mark & Gloria Parking Lease /Maintenance 742.30 Earl F Anderson Stop Signs 200.20 Ecolab Pest Elimination Services 218.33 Equipment Supply Maintenance Agreement /Bearings 1,625.71 Erickson Post Gas /Diesel 4,001.58 Fire Instructor's Assn Manuals 133.62 First Trust Paying Agent Fees 1,392.50 Franklin Quest Planner./Fillers /Binder 194.67 Ganon's Auto Body Automobile Repairs 3,838.94 Glaser, Paul Boots /Boiler Engineer 469.95 Global Computer Supplies Workstation /Tool Kit 248.09 Gopher Bearing Company Chain /Chain Links 67.56 Gopher State One -Call Utility Locates 20.00 Graphix Shoppe Graphics Replacement 177.34 Greeder Electric Light Repair /Electrical- Garage 1,581.00 Images of the Past and Present Film Developing 14.45 Insight Mapping - Computer Services- Mapping 5,320.00 Int'1 Assoc Chiefs of Police Trainin g- S tender 25.00 Junker Sanitation Garbage Bags 537.50 Kangaroo Storage Storage Rental 176.00 Kimble, Jay Telephone Calls /Meals 25.73 Lafayette Appraisals Appraisal Update - Railroad Prop 200.00 Lake Country Door Garage Door Repair 164.79 League of MN Cities Insurance /Deductible 48,003.00 Legislative Associates Retainer 500.00 Lind, Leslie & Gladys Land Purchase 927.00 Magnuson, David Legal Services 18,054.79 MII Life 1994 Participant Fee 210.00 MN Dept of Labor & Industry Exemption Service 60.00 MN Dept of Public Safety Training- Wardell 40.00 MN Dept of Revenue Hazardous Waste Tax 50.00 Munici -pals Membership- Weldon 10.00 M/A Associates Ice Melt 419.60 Ness, George Meals 47.90 Northern States Power Street Lighting 10,665.35 0. i • 5,631.90 Norwest Bank Paying Agent Fees 400.00 Oxygen Service Company Welding Supplies 155.68 PERA Past Contributions - Bodlovick 412.50 Pilquist Radiator Service Radiator Repair 35.00 Redland Insurance Company Flood Insurance 4,295.00 Rehrig Pacific Company Recycling Bins 4 Reliable Binder 28.17 Russell, Stephen Mileage /Parking 95.00 Sawmill Inn Room Tax 5.51 Schield Construction Final Payment -LI 284 5,269.42 Shiely Sand 1,436.81 Short Elliot Hendrickson Engineering Services 13,626.22 Snyder Drug Batteries 7.44 St Cloud Restaurant Supply Trash Can Liners /Hand Cleaner 83.55 St Croix Car Wash Car Washes 17.00 Stevenson, Mary Jo Sew on Patches 28.00 Stillwater Area Chamber Legislative Lunch - Kimble /Kriesel 20.00 Stillwater Motors Repair Parts 47.46 T Y Custom Design City of Stillwater Pins 607.00 Tower Asphalt Payment *6 -LI 301 153,805.46 U S Postmaster Presort Fee 85.00 Uniforms Unlimited Uniform Supplies 248.66 USEMCO Rings -Sewer Repair 39.55 Valley Trophy Plaque 82.70 Viking Office Products Office Supplies 32.78 Wardell, Leslie Housing /Meals 148.61 Warning Lites Barricades 248.41 Wear Guard Shirts 158.44 Wybrite Mountain Tape Backup Update 290.60 MANUAL CHECKS - JANUARY 1995 Blue Cross /Blue Shield of MN January Payment 5,631.90 Government Training Service Registration - Zoller /Bealka /Thole 135.00 Holiday Inn Housing - Zoller 63.51 Junker Sanitation January Payment . 89,810.56 League of MN Cities Registration -Zoller/B eal ka/T hole 375.00 MN Dept of Revenue Sales /Use Tax 13,518.00 MN Pollution Control Agency Certification Seminar -Sewer Dept 315.00 MN State Treasurer Building Permit Surcharge Fees 2,152.00 Sawmill Inn Housing - Bealka 58.00 Sheraton Park Place Housing - Thole 65.00 Stillwater, City of Replenish Petty Cash 94.58 U S Postmaster Postage -Meter 1,000.00 University of MN Munici -pals Wrokshop 105.00 University of MN TEAM Conference- Wardell 50.00 Washington County Recorder Recording Fees 132.00 ADDENDUM TO BILLS Grimson, Roger Cancer Study 1,466.00 Kriesel, Nile Meals 13.10 Northern States Power Gas /Electric 20,676.85 • • Sanders Wacker Wehrman Bergley Architectural Svcs -Levee Wall 1,58.7.24 Short Eliiot Hendrickson Engineering Services 1,210.60 U S West Telephone 1,601.05 USEMCO O- Rings -Tax 2.42 Washington County Public Works Right of Way -CSAH 5 62,145.00 TOTAL: 500,035.38 Adopted by the City Council this 7th day of February, 1995. APPROVED FOR PAYMENT If I ! • • RESOLUTION NO. 95-- RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Be It Resolved by the City Council (the Council) of the City of Stillwater, Minnesota (the City), as follows: Recitals a. The Internal Revenue Service has issued Section 1.103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. C. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. Official Intent Declaration a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103- 18(1)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. C. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or apportion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150 -1(h) of the Regulations. d. This declaration as a declaration of official intent adopted pursuant to Section 1.103 -18 of the Regulations. 3. Budgetary Matters As of the date hereof, there are no City funds reserved, allocated on a long -term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long -term basis or otherwise set aside) to provide permanent financing of the expenditures related to the projects other than pursuant to the issuance of the Bond. This Resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filing This Resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This Resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City • EXHIBIT A s Proiect Description Estimated Cost L.I. 305, Pine Hill Estates and L.I. 309, Wild Pines 5th Addition 136,000 L.I. 307, Myrtle Street Rehabilitation 264,000 L.I.308, Kutz Addition 75,000 L.I. 310, Sidewalks 300,000 L.I. 312,1995 Streets 735,000 1995 Capital Outlay 482,000 Chair: Hicks 7 :30 p.m. Regular Meeting Agenda: Adopt Minutes: Approve Minutes - January 26, 1995 Treasurer: 1. Checks /claims Attorney Planner: Engineer: 1. Report on water level problem (Curtiss Hills) Public Works: 1. Update truck search Clerk: 1. Miscellaneous Committees: People - 8.30 P.M. Old Business: 1. Annexation discussion 2. AWAIR New Business: Notes 1. Claims by 2/9 to be paid 2/23 2. Treasurer will not be present 3. David Johnson will not be present February 3, 1995 Pat Bantli I '-City Council Agenda No. 95-6 February 7, 1995 Page 3 e 7. Update: Dump site 8. Second reading of Ordinance No. 803, approving zoning ordinance map amendment - 2001 Washington Avenue from BP-C to BP-I. 9. Authorization for A TECH Environmental Consultants to complete additional studies of North Third Street dump site. NEW BUSINESS 1. Pre-application review for TIF assistance for a mail survey research use in the West Stillwater Business Park. Readex, Applicant. 2. Letter to MN/DOT regarding Historic Lift Bridge Resolution: Reiterating the City of Stillwater's position on new bridge across the St. Croix River and Trunk Highway 36 improvements. 3. Request to use City right-of-way for construction of stairway. 4. 1995 Street Projects, L.I. 312 Resolution: Receiving Report and Calling Hearing on improvement 5. Resolution: Approval of Agreement with Stillwater Yacht Club for special use of sanitary sewer PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS 1. Letter: William Buth, Board of Mulberry Point Yacht Harbor COUNCIL REQUEST ITEMS STAFF REPORTS (continued) Community Development Director 1. Resolution: Authorization to enter into contract with SEH for preparation of Comprehensive Sewer Water Feasibility Study for proposed annexation area. 2. Resolution: Approving minor subdivision, 2289 Croixwood, SUB/94-56. ADJOURNMENT - · All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. .. Items in italics are additions to the agenda 3 , , ..... AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-6 February 7, 1995 e REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - January 10, 1995 - Special Meeting; January 17, 1995 - Regular Meeting; and January 24, 1995 - Workshop PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Andrew Peterson and Ann Healy, Snowplow Productions - Movie production permit 2. Friends of the Parks CONSENT AGENDA * 1. Resolution: Directing Payment of Bills. (Resolution No. 95-28) 2. Resolution: Approving wage increase for part-time police officers 3. Resolution: Approving permanent employment of Fire Chief 4. Resolution: Approving contract for Employee Assistance Program 5. Resolution: Approval to purchase lawn tractor 6. Approval: Temporary Liquor License, St. Mary's Church - Anniversary Celebration 7. Approval: Submit Claim against the City to insurance carrier PUBLIC HEARINGS 1. Case No. ZAM/94-64. This is the day and time for the public hearing to consider a zoning ordinance map amendment to rezone a 7.5 acre parcel of property from RA, Single Family Residential to RB, Two Family Residential. The property is located east of County Road 5 and Croixwood Blvd. John E. Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. e Motion: First reading of Ordinance No. 804 1 l '" City Council Agenda No. 95-6 February 7, 1995 Page 2 2. Case No. SUB/PUD/94-63. This is the day and time for the public hearing to consider a major subdivision of a 7.5 acre parcel into 10-duplex lots ranging in size from 10,800 sq. ft. to 18,900 sq. ft. The property is located east of County Road 5 at Croixwood Blvd. in the RA, Single Family Residential District. John E. Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. - 3. Case No. ZAT/95-7. This is the day and time for the public hearing to consider a zoning ordinance text amendment revising the sign ordinance by reducing the allowed size and height of signs in business park districts. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994. Motion: First reading by title of Ordinance No. 805 4. Case No. PUD/95-8. This is the day and time for the public hearing to consider a planned unit development permit for office business use with parking located at the comer of South 3rd Street and Pine Street in the PA, Public Administrative Office District. CUB Food and City of Stillwater, applicants. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. 5. Case No. SUB\V\95-2. This is the day and time for the public hearing to consider a preliminary plat approval and variances to the front yard setback requirements for a major subdivision of a 7.2 acre parcel of property into 36 lots with one outlot ranging in size from 5,386 sq. ft. to 66,625 sq. ft. for construction of twinhomes with zero lot line setbacks. The property is located on the south east comer of Shelton Drive and Tuenge Drive in the RB - Two-Family Residential District. Schafer Development, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. UNFINISHED BUSINESS 1. Appointment - Park and Recreation Board 2. Parking Permit and Parking Violation Fees in Downtown Area (continued from 1/17/95 meeting) 3. Approval: On-site septic system permit - North of Willow and east of First Street, Margaret Zoltai, applicant. 4. Second reading of Ordinance No. 802 - Amending Ord. No. 791, Establishing requirement of lot development plan, grading escrow, and as-built survey for all new building construction. 5. Update: Well Abandonment and Wellhead Protection Program 6. Update: Long Lake water levels e 2 ,; · City Council Agenda No. 95-6 February 7, 1995 Page 3 e 7. Update: Dump site . 8. Second reading of Ordinance No. 803, approving zoning ordinance map amendment - 2001 Washington Avenue from BP-C to BP-I. 9. Authorization for ATECH Environmental Consultants to complete additional studies of North Third Street dump site. NEW BUSINESS 1. Pre-application review for TIF assistance for a mail survey research use in the West Stillwater Business Park. Readex, Applicant. 2. Letter to MN/DOT regarding Historic Lift Bridge Resolution: Reiterating the City of Stillwater's position on new bridge across the St. Croix River and Trunk Highway 36 improvements. 3. Request to use City right-of-way for construction of stairway. 4. 1995 Street Projects, L.I. 312 Resolution: Receiving Report and Calling Hearing on improvement 5. Resolution: Approval of Agreement with Stillwater Yacht Club for special use of sanitary sewer PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONSIREOUESTS 1. Letter: William Buth, Board of Mulberry Point Yacht Harbor COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. e 3 e S~ 9bte 1)~ ~~t4~ ~ 7fJ. 'Jte.w" 'Jtu e~ 1. Calendar Advertisement Information ADVERTISING BARGAIN You are buying advertising wallspace for a FULL year in local homes for only pennies per household. 2. THE MONEY STAYS IN THE COMMUNITY 75% to 85% of each dollar stays in the community. .., .J. EXP AND ED ADVERTISING MESSAGE This allows you the opportunity to place special promotions in your ad. 4. T AX DEDUCTIBLE A display ad is a legitimate advertising expense and is fully tax deductible. />( DISPLAY AD DOUBLE DISPLAY AD S 250.00 ( 1 314" x 1114") Preferred S 500.00* (3 112" X 1114") LOGO SET -UP CHARGE S 15.00 ea. * 1 logo FREE with the purchase of this ad. 5. The calendar will be delivered and distributed during September 1995, with the calendar year starting in October 1995. This coincides with FIRE PREVENTION MONTH. 6. Our intentions are to deliver these calendar to every household in the City of Stillwater. 7. ALL advertising orders must be received by June 15, 1995 Thank you for supporting the Stillwater Fire Department Please make checks payable to; The Stillwater Fire Department Calendar committee members are: Tom Crotty Bob Kroening Jim Swanson Ron Johnson e 216 ~ 'J~ Scrut St./&,atm, 7H/'Jt 5503'2 (612) 439-6120 (612) 439-1313' (612) 439-1313 leu (612) 439-0456 , e e .. MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: GFOA Certificate of Achievement DATE: February 7, 1995 Once again (for the sixth straight year) the City has received the Government Finance Officers Association Certification of Achievement for Excellence in Financial Reporting. This award is the result of the excellent work of Diane Deblon, Finance Director and her staff. I think it would be appropriate to adopt a resolution commending I?iane (and her staff) for their great work. " #Ji1 .. , g- --- --- --- --- --- --- --- ,/ ( ~ G~jVJ / e GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700. Fax: 312/977-4806 January 19, 1995 Ms. Diane Deblon Finance Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Ms. Deblon: We are pleased to notify you that your comprehensive annual financial report (CAFR) for the fiscal year ended December 31, 1993 qualifies for a Certificate of Achievement.. for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment ~eprese~~s a significant accomplishment by a government and its management. Congratu- lations for having satisfied the high standards of the program. We hope that your example will encourage others in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Each entity submitting a report to the Certificate of Achievement review process is provided with a "Summary of Grading Results" form and a confidential list of comments and suggestions for pos- sible improvements in its financial reporting techniques. Your list has been enclosed. You are strongly encouraged to implement the recommended improvements into the next report and submit it to the program. Accompanying future submissions should be your detailed response to each comment appearing on the list. These responses will be provided to those Special Review Committee mem- bers participating in the review. e WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington. DC 20006 202/429-2750 . Fax: 202/429-2755 I e e }. Ms. Diane Deblon January 19, 1995 Page 2 Your Certificate of Achievement plaque will be shipped under separate cover in about eight weeks. A holder of a current Certi- ficate of Achievement may include a reproduction of the award in its immediately subsequent CAFR. A camera ready copy of your certificate will be forwarded to you for this purpose under separate cover in about eight weeks. A Certificate of Achievement is valid for a period of one year. To continue to participate in the Certificate of Achievement Pro- gram it will be necessary for you to submit your next CAFR to our review process. In order to expedite your submission we have enclosed a Certificate of Achievement Program application form to facilitate a timely submission of your next report. This form should be completed and mailed (postmarked) with four copies of your report, four copies of your application, four copies of your written responses to the program's comments and suggestions for improvement from the prior year, and any other pertinent material with the appropriate fee by June 3D, 1995. Your continued interest in and ~pport of the Certificate of Achievement program is most appreciated. If we may be of any further assistance, please contact Dorothy Ray or Kathleen Schultz. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION ~ 9--~ Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures ", e .. e The Governnlent Finance Officers Association of the United States and Canada presellts this AWARD OF FINANCIAL REPORTING ACHIEVEMENT to: Diane Deblon Finance Director City of Stillwater, Minnesota Tile Award of Financial Reporting Ac1lievemeut is presented by the Govemlllcnt Finance Officers Association to those individuals who have heeu instrllmcntal in tllt'ir government unit achieving a Certificate of Ac1lievement for Excellence in Financial Reporting. A Certificate of Achievement is presented to those govemment IInits whose annual financial reports are judged to adhere to program standards and rel'rt'seuts tile highest award in goverllment financial reporting. &.<u'n.m_, C#~;(~ Date January 19, 1995 e e . MEMORANDUM TO: Mayor and Council FROM: City Coordinator RE: Kutz development agreement DATE: February 7, 1995 Accompanying this memo is the development agreement prepared by the City attorney between the City of Stillwater and the Kutz's for their subdivision. This form is satisfactory to the developers and would be satisfactory with the City staff. We think this is a workable compromise. The City Attorney and I will explain this more fully at the meeting Tuesday. 4.vU po - . 0' f DEVEWPMENT AGREEMENT e TIllS AGREEMENT, made and entered into this _ day of , 1995, by and between the CITY OF STll.L WATER, a municipal corporation and political subdivision of the State of Minnesota, (hereinafter called the "City"), and RICHARD W. AND JANET R. KUTZ, husband and wife, (hereinafter called the "Developers "); WITNESSETH mAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties hereto recite and agree as follows: Section 1. Recitals. 1.01. Tbe Property. The Developers now own the Property described in the attached Exhibit "A", (the "Property"), which comprises 3 lots of Kutz's Addition, located in the City of Stillwater, Minnesota. 1.02. Subdivision. The Developers have made application to the City under the City zoning ordinance and its subdivision ordinance for approval to subdivide and develop the property as single-family residential uses. The Planning Commission and the City Council have reviewed the application in accordance with Minnesota law, the City Charter, and ordinances, and have given approval to the development. 1.03. Tbe Facilities and Project. The Developers, in accordance with City approval, plan to construct or cause to be constructed on the Property Single Family Homes. 1.04. Public Improvements: Waiver of Hearine. The Developers have filed with the City a petition requesting that the City construct street, sewer and water facilities from the entrance of proposed Kallie Court to its easterly terminus, as necessary to serve the Project. The City Council by its resolution accepted the petition, designated the proposed improvements as Local Improvement No. 308 and authorized the City's Consulting Engineer, Short, Elliot, Hendrickson, Inc., (the "Consulting Engineer"), to prepare a feasibility report concerning Improvement No. 308. The Consulting Engineer prepared a feasibility report of Improvement No. 308, dated and presented it to the City Council at its regular meeting on and, the City Council directed that a public hearing normally held pursuant to Minnesota Statutes ~429.031, be waived pursuant to the Developers' request. 1.05. Public Improvements: Plans: Specifications: Bids. Based upon a request by the Developers, the City Council authorized the Consulting Engineer to prepare plans and specifications for Improvement No. 308. To the extent feasible, the Engineer is requested to use the engineering data supplied by the Developer's Engineer in preparing the plans. The sanitary sewer, water system, storm sewer and street improvements described in the plans and specifications and any modifications or additions duly made by change order, add-on, or add- alternate, are hereinafter referred to as the "Improvements". At the request of the developer, the City agrees to request that bids be submitted in the alternative with separate prices for open cutting and tunnelling as alternative methods of bringing the utilities ... across Green Twig Way. The ultimate choice of method, however, shall remain in the City. .. ~ " e 1.06. Order of Improvements: Award of Contracts. The Developers have requested the City . Council to order the construction of Improvement No. 308, to enter into contract for the construction of the Improvements, and to pay and finance the cost thereof as hereinafter provided. The City is willing to take this action, but only on the terms and conditions, and in consideration of the Developers' representation set forth in this Agreement. Section 2. Developers' Representations. The Developers hereby represent, warrant and covenant to the City that as of the date of this Agreement, the statements set forth in this section are true and correct. 2.01. No Disability. The Developers are individuals, who are now married, and are of legal age and know of no legal disability that would prevent them from carrying out this Agreement. 2.02. Ownership. The Developers are well seized in fee simple of the Property and have marketable title to the real estate described in the plat. 2.03. Execution No Violation. The execution, delivery and performance of this Agreement does not and will not result in any breach of, or constitute a default under, any indenture, mortgage, contract, agreement or instrument to which the Developers are a party or by which it or its property is bound. 2.04. Litieation. There are no pending or, to the knowledge of the Developers, threatened actions or proceedings before any court or administrative agency which will materially adversely affect the financial condition, business or operation of the Developers or the ability of the Developers to perform their obligations under, this Agreement. 2.05. Compliance. The Developers will comply with and duly and promptly perform all of their obligations under this Agreement and all related documents and instruments. Section 3. Developers' Undertakin~. 3.01. Easements. The Developers shall furnish to the City upon request and without charge, all permanent and construction easements; as designated in the plans and specifications (or such alternate sites as may hereafter be agreed upon by the Developers and the City) and deeds to property deemed necessary by the City for the location, construction, installation and operation of the Improvements to be constructed 01\ the property by the City, in form and content satisfactory to the City. 3.02. Assessments and Charles. The Developers will pay to the City when due, all consultant fees incurred by the City in behalf of or at the request of the Developers, all special assessments, interest and other amounts due with respect to the Project as hereinafter provided and will pay to the City when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City, with respect to all portions of the Property, when the fees or charges are incurred or become due. 3.03. Transfer of Proiect. Unless and until all bonds issued by the City to finance the Improvements are paid in full or discharged in accordance with the resolutions authorizing their issuance, the Developers shall not voluntarily sell, assign or transfer substantially all of their e -2- ( ... interest in the Project or any part thereof without the written consent of the City, which shall not 'be unreasonably withheld. Nothing herein shall prevent or apply to the sale, in the ordinary course of business, of lots to individual owners or contractors for the construction of residences, ' but the sale shall in no way affect or diminish the obligations of the Developers under this Agreement. e 3.04. Middle St. Croix Watershed Manaeement Oreanization (MSCWMO). Developer acknowledges that the property is regulated by MSCWMO, and Developer agrees to follow MSCWMO regulations with regard to the property, and that a default or violation of any of their regulations is a default as defined in this agreement. 3.05. City R~ulations. Developer acknowledges that the property is regulated by the City of Stillwater and that a default under City ordinances or condition of approval of any permit is a default as defined in this agreement. The following conditions of approval imposed by the City Council as part of Subdivision Applications No: Sub/94-18 are made conditions of this agreement. (a) A storm water management plan shall be prepared by the Developer and filed with and approved by the Community Development Director before final plat approval. (b) A grading, drainage and erosion control plan shall be prepared by the Developer and filed with and approved by the Community Development Director before final plat approval. (c) Filling shall be permitted on building pad sites, only after prior approval of the Community Development Director. (d) All road and. drainage improvements shall be set back at least 50 feet from any delineated wetlands. (e) The building and development plans for Lots 1, 2 and 3 shall be reviewed by the Community Development Director before any development of the lots occurs to ensure that at least 50% of the tree canopy is maintained. (t) Asphalt surfacing shall be installed on any roads in conformance with MnDOT standards and regulations. 3.06. Damaee to Citv Facilities. The Developer shall be responsible for any damage caused to any City facilities or improvements including roads, storm water systems, sewer and water facilities, by the Developer, its contractors, agents or employees and for any repair or clean up costs or expenses incurred by the City in taking remedial action. Section 4. City's Undertakin&s. 4.01. Improvement No. 308. Provided that the Developers have given prior written approval of the bid proposed by the low responsible bidder, the City shall order the construction of Local Improvement No. 308 in accordance with law, and shall forthwith award and enter into a contract for the construction of the Improvements and shall cause the Improvements to be constructed in -3- . e ,e .. accordance with the plans and specifications. The City shall have the right to order modifications in the work and the construction contract as are recommended by tlie Consulting Engineer, or are deemed necessary by the City. Copies of all proposed modifications in the construction contract or the work shall be furnished to the Developers prior to consideration and approval by the City Council. 4.02. Financine.. The City shall sell and issue its General Obligation Improvement Bonds, pursuant to Minnesota Statutes, Chapter 429, in aD amount sufficient with all moneys available and appropriated for the purpose, to finance its obligations hereunder. Section 5. Cost Recovery. 5.01. Cost of Improvements. For the purposes of this Agreement and all proceedings and actions taken by the City Council hereunder with respect to Improvement No. 308, the Developers and the City acknowledge and agree that the cost of the Improvements shall include those elements specified in Exhibit "B". Upon completion of the work and payment of all costs of the Improvements, the City shall compute the actual cost of the Improvements and the amount thereof allocable to the Property, and shall furnish the same to the Developers together with the calculations made by the City to arrive at the amounts. The City Coordinator shall thereafter provide to the Developers all such further information and documents as are requested by it in order to verify the costs and computations. 5.02. Levy of Special Assessments: Procedure. Not less than 45 days after the City has furnished its computations to the Developers, the City may levy special assessments with respect to the Improvements on the Property, in the manner specified in Minnesota Statutes, Section 429.061. ' 5.03. Special Assessments: Amount and Allocation. The amount of the special assessments levied on the Property as a whole shall be based upon the actual cost of the Improvements if available and on reasonable estimates of the cost if actual costs are not available, as reasonably determined by the City and in addition, the park dedication fee for the subdivision in the amount of $5,600.00, being 7% of the market value of the property prior to subdivision, as allocated in Exhibit "B". The assessments shall be spread over five years in equal annual installments. The Developers agree that the allocation is fair and reasonable and will result in the allocation of costs and the levy of special assessments on the Property as a whole, which are equal to or less than the special benefit accruing to the Property from the Improvements. The Developers expressly waive the right to appeal the assessment to the District Court pursuant to Minnesota Statutes ~429.081. This waiver is freely given in consideration for the benefits that the Developers expect to receive from the development of the Property. Section 6. Additional Security. 6.01. Payment of Fstimated Assessments. Upon the sale or transfer of any lot or parcel of the Property prior to the actual levy and filing of the special assessments to be levied thereon as herein provided, the Developers shall pay to the City Treasurer an amount equal to 110% of the -4- amount of the special assessments which would be levied on the lot or parcel based upon the estimated cost of the Improvements and the estimated assessments as determined by the City. 6.02. Public Improvement Costs Letter of Credit. Prior to beginning work, Developer shall furnish to the City a Letter of Credit issued by a bank previously approved by the City in the form attached as Exhibit "C" which shall guarantee payment of the cost of Public Improvements and performance of the Developer's obligation contained in ~3.02 of this Agreement at a cost of no less than $20,000. At least thirty (30) days prior to the expiration of any Letter of Credit provided under this Section Developer shall provide the City with a replacement Letter of Credit which shall extend at least one year beyond the expiration date of the Letter of Credit then in effect or, if earlier, until a date which is sixty (60) days beyond the date when the last installment of special assessments levied against the project is payable with the real estate taxes, or Developer shall be in default hereunder with no opportunity to cure and the City may immediately draw upon the Letter of Credit then in effect. Any letter of credit provided under this Section shall permit the City to draw upon it for the full face amount thereof, upon 10 days' written notice to the Developer of its opportunity to cure, or immediately in the event Developer fails to comply with any obligation stated in this Section with respect to replacement Letters of Credit. Section 7. General Provisions. 7.01. Buildine Permits. The City agrees to allow the Developers to begin construction of one dwelling house on a specific lot within the Development even though the public utilities have not been completed. The Developers agree that they shall be solely responsible for setting elevation on this house and hereby release and hold the City harmless from any damage associated therewith. They also agrees that the construction will be done in a manner that will not interfere with the construction of the public utilities. The Developers warrant that no occupancy will be made of this house until a Certificate of Occupancy is issued by the City. 7.02. Enforcement by City: Damaees. The Developers acknowledge the right of the City to enforce the terms of this Agreement against the Developers, by action for specific performance or damages, or both, or by any other legally authorized means. The Developers also acknowledge that their failure to perform any or all of their obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developers, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that the expenses may include but are not limited to the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. 7.03. Termination. This Agreement shall terminate when all of the bonds issued to finance the cost of the Improvements pursuant to this Agreement, and the interest thereon, have been paid in full or the City's obligation with respect thereto has been discharged in accordance with law and the resolutions authorizing their issuance; provided that all of the Developers' financial obligations accruing under or pursuant to this Agreement prior thereto, including its obligation to pay the special assessments levied on the Property as herein provided when due, shall survive the termination and continue to be enforceable by the City. -5- .. e e e Section 8. Administrative Provisions. . 8.01. Notices. All notices, certificates or other communications required to be given to the City and the Developer hereunder shall be sufficiently given and shall be deemed given when delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: City of Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 If to the Developers: Richard W. and Janet R. Kutz The City and the Developers, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent. 8.02. Severability. In the event any provisions of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provisions hereof. IN WITNESS WHEREOF, the City has caU6ed this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the Developers have executed this Agreement at Stillwater, Minnesota, the day and year first above written. CITY OF STILLWATER (SEAL) By Jay L. Kimble, Mayor and Modi Weldon, City Clerk DEVEWPER Richard W. Kutz e Janet R. Kutz -6- ~. STATE OF MINNESOTA ) ) 88. COUNTY OF WASHINGTON) e On this _ day of , 1995, before me, a Notary Public within and for said County, appeared Jay L. Kimble and Modi Weldon, to me personally known, who, being by me duly sworn, did say that they are respectively the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledge that said instrument was the free act and deed of the City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _ day of , 1995, before me, a Notary Public within and for said County, appeared Richard W. Kutz and Janet R. Kutz, to me personally known, who, being by me duly sworn, did say that they are the Developers named in the foregoing instrument and that this instrument was signed as their free act and deed. Notary Public e -7- ~-- .-.....~ ~7 - "'- -,. .. .---.. ~ . .. '_.' .. .~..... , f ..... .._~ ; " ...~. . -;.I "'_;~ . . . . .. - '-. . " ....._.: _ On ~:..- ~ ". ~~..- ;._. ~ "i '. ~; r:; ....-:-.:.~"\i!) ,,~./L p t:;. !'! 1(. :--0__- ... ~~I !I Ii .i.i t:i i:: '-- .. ~- ..' ~.r.. ... """,,"'C,," " I" " ~~~~i::;~~'Cid~~~~;>~::~5It : ?i ;~~,*,,!,:,,;~,,": · ' ,- ~=,~~~~~ r {'q ,.' 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" J /' A -;: J.. /).-0-01 J? kt .LjUd~"-d...- F. ,:; ../li ptMl-'tl...Y ,t tLit tnn/~k!44C-;t-$- I tth"lq /,(' ;?;di"-I (77V ~~.c:j f, A' .Il..nY'~-4 ~ <de! ,.bv~""""'-...J ~ /.A-'1"-?'fv!-..- urlvt.v 'lA~ f'U'?~-d.- /~"./";J tTJ'WL- ,~ ft'lCM rr /U7/r~ · (;, :C /lMJJt,,-4 c.t d,e '/~"'3F"",a!<<;;~ d.cJ'f-'-& ..1:: ~"-" A.t,/'/~J;:, 7~ .i~~ /~ /!~J<..,""""0- ,k ./J.c."C1 Z<r~ ;L<.-: Jiu ..l1/rjU>-t4.W-z,..V c~/nl. ,?'/~/.f4'~.' . II <= Jit-n~~~ ./~4h..''''? ,u';L('.-tk ATT'/..Pt..:--L~ "''Y>A'~ <L~( /' J A d_A'- ,C ,. ." ~f; ?t-'f.-nI..U),J: .t~f.( Afd... /~rf.< vi ..~,x: '':-" fl/l"'r~'I..~J "',..-\ . ..-tz;"'..L./!.d~-t",/?".k1-' ~.i yc-b ~,,< Leff' J;tk d..6-r..:[" / , L A C/~71'-Vp/lt..4.l'--"r .' ". / ti'!u'L J'-f..)-t 7L- . i t.:.c~" .' -' {.,-, .. - II .' 4rz- ~-tf t/~ /)..t/]'l''11t I- lU ,.t-- / . f ~ $;/5('1'. ~- /LL<l;fU?1-- ~u... i V ~ \ /;.-" tf?d f';>j'-/',vgl , 1'- . ..d.ll~a T/) -'7.-tic!f?-!J / ~ 0 eOJ'ftetlC'YV cv ..rrt., .. .;; SELLER'S CLOSING STATEMENT FILE ;: TF- 47517 SELLERS: City of Stillwater e PURCHASERS: St. Croix Preservation Company PROPERTY: 127 South Water Street, Stillwater, MN 55082 5 Parcels, Washington County. MN DATE: February 7. 1995 Contract sales price Carrying Costs Excess deposit Closing fee to Land Title, Inc. Abstract/Search of title to Land Title, Inc.- File A- 49173 Assessment Search to Land Title, Inc. Recording fees State tax Ese. for refrig. equipt. rem to Magnuson Law Form State Deed Tax ~ ~ ~ ~ 635.000.00 21,052.12 3.000.00 125.00 900.00 25.00 104.50 2.095.50 5,900.00 1. 65 Sub-Totals Balance due to Seller $12.151. 65 643,900.47 $656,052.12 Totals Accepted this 7th day of February 1995: 5656.052.12 5656.Q52.12 PURCHASER'S CLOSING STATEMENT Contract sales price Carrying Costs Deposit or earnest money Closing fee to Land Title. Inc. Title insurance policy to Land Title. Inc. Name Search to Land Title, Inc. Recording fees 635,000.00 21.052.12 3,000.00 125.00 3.728.00 25.00 31. 50 Sub-Totals Balance due to close $659,961. 62 53,000.00 ,56.961.62w Totals Accepted this 7th day 0: February 1995: 5659,961.62 5659.961.62 ~a~-( ~ St.ICroix Preservation Company e *Please have certified or cashier's check made payable to Land Title. Inc. in the amount of $656.961.62. Special Meeting STILL WATER CITY COUNCIL MINUTES January 10, 1995 8:00 p.m. e The Meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cummings, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Martha Hubbs, Duane Hubbs, Gary Kriesel, Glenn Thompson INTERVIEWS OF COUNCIL CANDIDATES Council met for the purpose of interviewing the following candidates for the Ward 2 Council vacancy: Charles Dougherty, Leo ~iller, John Rheinberger, Tim Schmolke, and Eric Thole. Following the interviews, Council rated each candidate and the ratings were tallied. Motion by Councilmember Cummings, seconded by Councilmember Zoller to approve by straw vote the appointment of Eric Thole, Councilmember for Ward 2 with said appointment to be made at the meeting of January 17, 1995. All in favor. TEMPORARY EMPLOYMENT OF WARMING HOUSE ATTENDANTS Motion by Councilmember Cummings, seconded by Councilmember Bealka to adopt the appropriate resolution approving the temporary employment of Rod Rathburn and Chris Diethert as warming house attendants, with a salary of $6 per hour. (Resolution No. 95-8) Ayes - Councilmembers Bealka, Cummings, Zoller and Mayor Kimble Nays - None PROPOSED WORKSHOP SCHEDULE Council discussed the proposed workshop schedule submitted by City Coordinator Kriesel. Council requested that the Team Building Workshop be one of the first workshops. City Coordinator Kriesel said that he would submit a revised schedule based on tonight's discussion e and pending discussions with the Department Heads. . Stillwater City Council Minutes Special Meeting January 10, 1995 ADJOURNMENT e Motion by Councilmember Cummings, seconded by Councilmember Bealka to adjourn the meeting at 11 :23 p.m. All in favor. MAYOR ATTEST: CITY CLERK Resolutions: No. 95-8 - Employing Rod Rathburn and Chris Diethert as warming house attendants. Submitted by: Shelly Schaubach Secretary 2 e e Regular Meeting STILLWATER-CITY COUNCIL MINUTES January 17, 1995 7:00 p.m. The Meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cummings, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Corum. Dev. Director Russell City Engineer Eckles Police Chief Beberg City Planner Pung- Terwedo Consulting Engineer Moore City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette ELECTION OF NEW COUNCILMEMBER Motion by Councilmember Bealka, seconded by Councilmember Cummings to adopt the appropriate resolution approving the election of Eric Thole as Councilmember for Ward 2 (Resolution No. 95-10) Ayes - Councilmembeis Bealka, Cummings, Zoller, and Mayor Kimble. Nays - None OATH OF OFFICE City Clerk Weldon administered the Oath of Office of Councilmember Thole. APPROVAL OF MINUTES Motion by Councilmember Zoller, seconded by Councilmember Bealka to approve the minutes of the regular meeting of January 3, 1995. All in favor. e Stillwater City Council Minutes Regular Meeting January 17, 1995 e PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. David Harvieux - Kutz Addition Jan Kutz, owner of the property, addressed Council and requested removal of the requirement for a letter of credit. Motion by Councilmember Thole, seconded by Councilmember Bealka to amend the development agreement between the City and Richard and Janet Kutz deleting the letter of credit provision and adding a provision to require escrow of up to 110 percent of the cost of improvements upon sale of the lots. Ayes - 2, Bealka and Thole; Nays - 3. CONSENT AGENDA Motion by Councilmember Cummings, seconded by Councilmember Thole to approve the Consent Agenda of January 17, 1995, deleting Items 2, 7, and 10 for discussion, and including the following: 1. Resolution: Directing Payment of Bills (Resolution No. 95-9). 2. R~soh:lti6li Appl'Ovilig l'emum.em: employm~lit 6f City Eligifteer. 3. Resolution: Approving permanent employment of City Clerk. 4. Resolution: Appointing Deputy City Clerk and Acting City Clerk. 5. Resolution: Defending and indemnifying State of Minnesota, L.I. 307, Myrtle Street Rehabilitation. 6. Resolution: Approving installation of stop signs on Washington Avenue at Curve Crest Boulevard. 7. R-e;soh:ltioli Atltfioriring preparatioli of Driek Pond fcfl3ibility 3tudy. 8. Resolution: Approving employment of part-time street maintenance worker. 9. Resolution: Establishing retainer/billing rate for City Attorney (per 1995 approved budget). 10 }"l'prO-lal: COlitrftetor's lieeli3c relievlals. 11. Retaining McGladrey and Pullen for 1994 Audit. 12. Approval: Purchase of binding machine. 13. Approval: purchase of computer stand. 14. Approval: Finance Director to attend GFOA Conference. 15. Permission for SEH to design civil portion of Caliber Ridge project. 16. Approval: Purchase of fax machine, two portable cellular telephones, and terminal workstation with barcode reader. Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 2 e e Stillwater City Council Minutes Regular Meeting January 17, 1995 2. Resolution 95-11: Approvin~ permanent employment of City En~ineer. Motion by Councilmember Bealka to eliminate the position of City Engineer. Motion died for lack of a second. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution approving the permanent employment of the City Engineer. (Resolution No. 95-11) Ayes - Councilmembers Cummings, Thole, Zoller and Mayor Kimble Nays - Councilmember Bealka 7. Resolution 95-16: Authorizinf: preparation of Brick Pond feasibility study. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution authorizing preparation of the Brick Pond feasibility study, to be done in- house. (Resolution No. 95-16) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 10. Approval: Contractor's license renewals. Motion by Councilmember Zoller, seconded by Councilmember Cummings to approve the following contractor's licenses: All in favor. Suburban Lighting, Inc. 6077 Lake Elmo Ave. N. Stillwater, MN 55082 Sign Erection Renewal 3M 3M Center P.O. Box 33324 St. Paul, MN 55133 General Contractor Renewal PUBLIC HEARINGS 1. Case No. ZAM/95-4. This is the day and time for the public hearing to consider a zoning ordinance map amendment rezoning the 10.47 acre CUB grocery store site at 2001 Washington Avenue from BP-C, Business Park Commercial, to BP-1, Business Park Industrial. Andersen e 3 Stillwater City Council Minutes Regular Meeting January 17, 1995 e Windows, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 6, 1995, and notices mailed to affected property owners. Community Development Director Russell reviewed the request. Motion by Councilmember Cummings, seconded by Councilmember Thole to have a fIrst reading of Ordinance No. 803, approving a Zoning Ordinance Map Amendment, rezoning the 10.47 acre CUB grocery store site at 2001 Washington Avenue from BP-C, Business Park Commercial, to BP-I, Business Park Industrial, Case No. ZAM/95-4. All in favor. (Council recessed at 8:00 p.m. and reconvened at 8:10 p.m.) STAFF REPORTS 1. Finance Director - Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution approving the reapportionment of special assessments outstanding for PID #11210-2000. (Resolution No. 95-19) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 2. City Coordinator- Motion by Councilmember Cummings, seconded by Councilmember Bealka to adopt the appropriate resolution setting the mileage reimbursement rate for authorized city business at 30 cents per mile, effective January 1, 1995. (Resolution No. 95-20) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Business License Ordinance- City Coordinator Kriesel discussed the ordinance requiring business licenses in the City. Council directed staff to obtain costs of administration of the business licenses and submit the information to Council. 4 e e Stillwater City Council Minutes Regular Meeting January 17, 1995 UNFINISHED BUSINESS 1. Approving Development Agreement for Downtown Hotel. Community Development Director Russell explained the background information on the downtown hotel project. Finance Director Deblon reported that the finance committee has reviewed and approved the financing for the project. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution approving the redevelopment contract between the City of Stillwater and St. Croix Preservation Company. (Resolution No. 95-21) Ayes - Councilmembers Cummings, Thole, Zoller and Mayor Kimble Nays - None Abstain - Councilmember Bealka 2. Award Contract for North Hill Historic Survey. Motion by Councilmember Bealka, seconded by Councilmember Zoller to adopt the appropriate resolution approving the contract with Historical Research, Inc. to conduct the evaluation and identification of historic resources of the North Hill Original Town. (Resolution No. 95-22) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 3. Appointments: Parks and Recreation Board - Motion by Councilmember Cummings, seconded by Councilmember Zoller to refer the letters of interest to the Parks and Recreation Board for a recommendation. All in favor. Solid Waste Advisory Committee- Motion by Councilmember Bealka, seconded by Councilmember Zoller to appoint Councilmember Thole as Council liaison to the Solid Waste Advisory Commission. All in favor. Dispute Resolution Committee - Motion by Councilmember Zoller, seconded by Councilmember Cummings to appoint Kathleen Vadnais to the Dispute Resolution Committee. All in favor. e 5 Stillwater Cio/ Council Minutes Regular Meeting January 17, 1995 SAEDC- Motion by Councilmember Zoller, seconded by Councilmember Cummings to appoint Councilmember Bealka as Council representative on SAEDC. All in favor. e 4. Possible second reading of ordinance amending the Stillwater City Code by adding deferral of assessments for permanently disabled property owners. Motion by Councilmember Zoller, seconded by Councilmember Cummings to have a second reading of Ordinance No. 800, amending the Stillwater City Code by adding deferral of assessments for permanently disabled property owners. Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None NEW BUSINESS 1. Approval: Submit grant apJllication to Minnesota Historical Society for Historic Survey of the South Hill Original Town. Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the grant application to the Minnesota Historical Society for Historic Survey of the South Hill Original Town. All in favor. 2. Possible increase of Parking Permit and Parking Violation Fees in Downtown Area. Motion by Councilmember Cummings, seconded by Councilmember Bealka to table the possible increase of parking permit and parking violation fees in the downtown area until the February 7 meeting. All in favor. Council directed staff to request the Parking Commission to poll downtown businesses regarding the proposed increase and determine the impact of the increase on the Riverview Lot agreement. Council requested a map of all permit parking lots be provided at the meeting of February 7. 3. Approval: On-Site septic system permit - North of Willow at First Street. Motion by Councilmember Thole, seconded by Councilmember Cummings to table the request for an on-site septic system permit to allow for review by the building official. All in favor. 6 e e Stillwater City Council Minutes Regular Meeting January 17, 1995 Council directed staff to draft an agreement relating to sewer and water assessment/hookup. 4. Metro East Development COl:poration - Membership. Motion by Councilmember Zoller, seconded by Councilmember Cummings to approve City membership in Metro East Development Corporation. All in favor. COMMUNICA TIONS/REQUESTS 1. Ed Cain - Basis for Request for Additional Levee Funds, Mr. Cain explained the need for an additional $2.1 million in federal funding for the levee wall project. 2. Tom Dusbabek. Broken-in-Sports - Recreation Trail between Bayport and Stillwater. ~ Motion by Councilmember Bealka, seconded by Councilmember Zoller to direct Community Development Director Russell to meet with Tom Ousbabek of Broken-in-Sports regarding a recreation trail between Bayport and Stillwater. All in favor. 3. Minnesota Department of Health - Wellhead protection pro~ram. Council referred a letter from the Minnesota Department of Health regarding the wellhead protection program to the City Engineer and the Water Board. COUNCIL REQUEST ITEMS Councilmember Bealka discussed a letter regarding runoff into Long Lake. Council referred the letter to the City Engineer. Mayor Kimble discussed historic building permits. Staff will obtain an estimate of the cost of microfilming the permits. Motion by Councilmember Bealka, seconded by Councilmember Cummings to approve Mayor Kimble's attendance at the Annual Congress of Cities in Washington, D.C. Ayes - 4; Nays - 0; Abstain - 1, Mayor Kimble. e 7 Stillwater City Council Minutes Regular Meeting January 17, 1995 e Councilmember Bealka questioned whether the Charter Commission should have approved the sale of City owned land for the hotel development. City Attorney Magnuson reported that the sale was exempt by a previous vote of the Commission. STAFF REPORTS 1. City Coordinator - Motion by Councilmember Thole, seconded by Councilmember Zoller to set Council Workshops on January 24 at 7:00 p.m. for a Planning Department Overview and Comprehensive Plan update; and January 31 at 7:00 p.m. to discuss Tax Increment Financing. All in favor. ADJOURNMENT Motion by Councilmember Cummings, seconded by Councilmember Thole to adjourn the meeting at 10:00 p.m. All in favor. MAYOR ATTEST: CITY CLERK Resolutions: No. 95-10 - Approving the appointment of Eric Thole as Councilmember for Ward 2. No. 95-11 - Permanent employment of City Engineer. No. 95-12 - Permanent employment of City Clerk. No. 95-13 - Appointing Deputy City Clerk and Acting City Clerk. No. 95-14 - Defending and Indemnifying State of Minnesota, L.I. 307, Myrtle Street Rehab. No. 95-15 - Approving stop signs on Washington Ave. at Curve Crest Boulevard. No. 95-16 - Authorizing preparation of Brick Pond feasibility study. No. 95-17 - Approving employment of part-time street maintenance worker. No. 95-18 - Establishing retainer/billing rate for City Attorney. No. 95-19 - Reapportionment of special assessments outstanding for PID #11210-2000. No. 95-20 - Setting mileage reimbursement rate at 30 cents per mile. No. 95-21 - Approving redevelopment contract between City of Stillwater and St. Croix Preservation Company. No. 95-22 - Approving contract with Historical Research 8 e e Special Meeting STILLWATER CITY COUNCIL MINUTES January 24, 1995 7:00 p.m. The meeting was called to order by Vice-President Cummings. Present: Councilmembers Bealka, Cummings, Thole and Zoller Mayor Kimble Absent: Press: City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell City Planner Pung- Terwedo Mike Marsnik, Stillwater Gazette Also Present: Others: Mark Sundt and Andrea Forcier, students 1995 Planninli: Department Work Program and Comprehensive Plan Update/Overview. Community Development Director Steve Russell presented the Council with an overview of the function and organizational structure of the Planning Department. Included in Mr. Russell's discussion was: the status of the Comprehensive Plan update process; the Community Development goals, objectives and 1995 work programs; and the 1994 accomplishments for the Planning Department. Planner Ann Pung- Terwedo also explained the function and work programs related to the Heritage Preservation Commission and Water Management Organization. Mr. Russell and Ms. Terwedo answered questions Council asked regarding the Comprehensive Plan update and other Planning Department issues. Other Business Council discussed the permit that was approved by Council at the meeting of January 3, 1995 for Stillwater Area Chamber of Commerce use of Lowell Park for the Spring and Fall art festivals. Motion by Councilmember BeaHm, seconded by Councilmember Thole to direct staff to put the issue of the permit for use of Lowell Park for the Rivertown and Fall Colors Art Festivals on the agenda for the meeting scheduled January 31, 1995 at 7:00 p.m. All in favor. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn the meeting to Executive Session to discuss arbitration matters related to L.I. 257 at 8:50 p.m. All in favor. MAYOR ATTEST: CITY CLERK e e '", e PI r '. ." MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Movie Production Permit DATE: February 7, 1995 Discussion: A representative of Snowplow Productions will be at the meeting next Tuesday (7:00 p.m. - Ind./Del.) to discuss the film production permit application that accompanies this memo. The City requires a permit for motion picture productions within the City. The permit requires that the producer reimburse the City for expenses associated with the production, proof of insurance, a deposit (if necessary) to assure restoration of any public or private property, etc. I have also attached a copy of the ordinance related to the pemut application for your information. Recommendation: Council review permit application to determine condition of approval (or disapproval). 4~ ". Otl05/1995 15:49 2126034343 UAN-2~-95 WED 16:56 CITY OF STILLWATER SNOl~PLQI.~ FAX NO. 6124390456 P;.G~ 02 P.02 e APPUCATlON FOR MOTION PICnJRE PRODUCTION PERMIT Appllcant: Name of Company ~NOV\l r\. 0 V'i I IN L . Address or Compeny_M I ~NE:A Po L- IS City Telephone Number ((PI'Z--) ?/'?6 - 71-71- Per10n Authori%ed to ~ece'v. s.rv~ Of PfOCts$ by Mall: Name ArJO~E~ .:PG-'"I€-~?orJ - ~NDW"PLOW I lNL. ... AddreM~ rv\E:U-~DISE. fv'\MT I S~ITE SO\~ Telephone Number (vl7.,.) ~g - 72-72. ('AN State '55'193 Zip Coda StAte Locations of Production: I. MAIN ~\~I ' I 2. c..H-E:-~IN\A.'- "ST. ~ 3. OVf-/~Loo~ ...'. "W""'I II \V\AH',l ST. Elama*, DuraUOn of Production,.... 3:-? QA"/ S Brlefty Describe Type of ProductIOn " A I '\ ~ ~..... ?Cf /'JE:f::, -rn 'BE.. St+oT ~E:- }JjAl,- ~ \~~ ,A;NC) T1\'\.-~'Nb MOMIS!'JT5' AnticIpated Use of City RC5CURJe$/WOrk Foro. e ~ c.. r-r'l 0 F <S-n l- \.. vV A-r-€ R- "Po L. \ C. e.. of F \ C.f. ~C'':) -~ ~ Y^"1 ftNC/ ~({\L WMNlNb Llb\-\,~ l~lbNS f JAN-25-95 WED 16:56 CITY OF STILLWATER SNOl~PLm~ FAX NO. 6124390456 r'AG:: ~l :: \ 81iOSilSS5 15:49 2125034343 P.03 (0 e Brlefty Oescrlbe Anticipated ClasuntS of City streets (Including Urn. of daylduratlon): ~\IA'NT 11-A~'IL L-o~OL-- (~~~Hm\?:- 7kM - ~F"M \ e:,~ ~ ]PM - "l kM,.) .1 A.... NOTE TO APPLICANT: ThIs applici1tion (i1cludlng proof of tnsurarlC8) must be 1Ued not more tlen 180 days before and not less than 5 days before commencement of production.' '... . A performence bond may be required wl1h this permit The performence bo"d amount wiU be determined baed on the applicants uselmodific:donleonversion at public andlat private property. Further. the llppficant. by exeGUting flls applioatlan hereby egrets to reImburse the City for .ny extraordlntrY expenses rendered In co!'1rlKtion with the production in 8 timely manner. Such cosU. shan Ir'\clude. but not IImlted to, charges for pel"$Clnnef and equipment committed In support of the productIon which are outside the normal 8CQpe of govemrneot servfces. Based on the \rrt'ormaUon contained In the permit .pplk:aflon, SQ'I _timate of tI'lese costs Will be provided to the applicant prior to is&uano. of 1\. permit. The CRy may require prepayment of III or a PQrtfon of these estimated costs prior to J$SUanee of tie permit. M. the conclusion of 1he production, actuat C06t5 below or In excess of the estimatei will be refunded by tn. Ctty or paid by 1he sppUcant, t"~eUvety. The City is und8r no obligation to provide City personnel or &qulpm'~ and such shall be provided of\ly if the City CQlJnci approve.. -~ SIGNATURE OF APPLlCAlfLO A ( -JJ---. The foregoing instrument W;$ acknowledged befgr. me1his day of 19---, by ___ (Name) (Company Name) ,ItS , on behalf of (T1tie) . Approved by: Date approved: _ City Coordinator andlor City COlJncil e I J :.. ORDINANCE NO. 796 e AN ORDINANCE AMENDING THE STILLWATER CITY CODE BY ADDING A REGULATION REQUIRING PERMITS FOR MOTION PICTURE PRODUCTIONS The City Council of the City of Stillwater does ordain: Section 1. Permit Required. (a) No person shall advertise, engage in, participate in, or start any motion photography production unless a production permit shall first have been obtained from the City. (b) A "motion photography production" shall include professionally done feature films, television movies and television commercials. Section 2. Application. (a) Any person seeking the issuance of a production permit shall file an application in the office of the City Clerk on forms provided by the City. The applications shall be filed not more than 180 days before, and not less than 5 working days before the commencement of production. The application shall be signed, under oath, by an authorized representative of the applicant. (b) The application shall contain ttJ,e following information:' (1) Locations of the production. (2) Duration and type of the production. (3) Proof of general liability insurance coverage in the amount of at least one million dollars with the City named as an additional insured. (4) Proposed use of city resources. (5) Necessary closures of public streets or sidewalks. (6) A person designated as responsible to fulfill the obligations of the applicant and authorized to accept service of process by mail for the applicant in the State of Minnesota. Section 3. Restoration. (a) If some or all of a production is to take place on public or private property not at a studio and the production involves the erection of temporary structures or temporary modification of an existing structure or the introduction of an object or substance onto the propeny, the applicant for the production permit shall be required to restore the propeny to the condition existing prior to the production. In addition, the City shall require that the applicant provide a performance bond in an amount to be determined by the City, to insure the restoration. All restoration work shall be performed by contractors duly licensed by the City of Stillwater. Section 4. Costs for extraordinary services. e (a) The City shall recover direct costs for extraordinary services rendered in connection with a production. Such costs shall include, but not be limited to, charges for personnel and equipment committed in support of the production which are outside the normal scope. of government services. Based on the information contained in the permit application, an estimate of these costs will be provided to the applicant prior to issuance of the permit. The City may require prepayment of all or a portion of these estimated costs prior to issuance of the permit. At the conclusion of the production, actual costs below or in excess of the estimates will be refunded by the City or paid by the applicant, respectively. The City is under no obligation to provide City personnel or equipment, and such shall be provided only if the City Council approves. Section 5. Denial or Revocation. (a) A permit shall be denied if the applicant does not meet the requirements of this Ordinance, and may be revoked by action of the City Council, after notice and a hearing upon a finding of non-compliance with conditions of a permit. Section 6. Temporary Permits. (a) Notwithstanding any provision of the Ordinance to the contrary, the City Coordinator of the City is authorized to issue temporary permits upon such compliance with the terms of this Ordinance as he deems necessary to protect the safety and welfare of the City. Section 7. Violations. (a) Violation of this ordinance shall be a misdemeanor. Section 8. Effective date. .' (a) This Ordinance shall be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater thi~aY Of, Octob~ ~21994. /" . ~ . .~ r/{~/*'Z - ~~ Charles M. Hooley, Mayor <:::7./-- oJ ATTEST: Publish: Stillwater Gazette November 3, 1994 -2- .., \ ~ e e . e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Friends of the Parks ("seed" money request) DATE: February 3, 1995 At the meeting of January 31 st, the Council received a packet of information from Judy Gulden in regards to the Friends of Stillwater Parks Committee. The Committee is now requesting $500 as seed money for start up activities. It is my understanding that a member of the Committee will be at the meeting Tuesday to make their request. I can discuss this further with you Tuesday. . -?~ . e February 7, 1995 Dear Mayor and City of Stilh-vater Representatives, lVe believe strongly that the mission and work plan of Friends of Stillwater Parks ,,,rill be of great value to our community and provide benefits to seniors, children, adults and families - what ever their ability and level of mobility. It is the hope of the Friends of Stillwater Parks steering committee, that we have the good fortune of being awarded financial assistance to launch our work establishing Friends of Stillwater Parks as a permanent Stillwater organization. vVe look forward to opportunities that will assist the mission of the City of Stilwater's Park and Recreaton Department and its Commission. Thank you for your consideration, assistance and encouragement you have extended. Sincerely, Q~iiuML Ju<6{h Gulden Friends of Stillwater Parks Committee Estimated 1994-96 Project Budget Friends of Stillwater Parks Salaries. Application Filing Fees Supplies/Photocopying Postage Meeting Expenses/Travel Kick-off Event Contracted Labor Prin ting/Boch ure/Posters . $ O. 150. 35. 200. 500. 150. 300. 300. 1.100. $2,735. e LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 95-28 e e A T & T Abbott Paint & Carpet Co Aero Asphalt Air Signal Albrecht Filter Service Arrow Building Center Bealka, Eugene Beberg, Donald Board of Water Commissioners Cargill Salt Cellular One Central St Crx Valley Joint Cable Courier D & D Speedometer DAC Industries Deblon, Diane Desch, Mark & Gloria Earl F Anderson Ecolab Equipment Supply Erickson Post Fire Instructor's Assn First Trust Franklin Quest Ganon's Auto Body Glaser, Paul Global Computer Supplies Gopher Bearing Company Gopher State One-Call Grap hix S hoppe Greeder Electric Images of the Past and Present Insight Mapping Int'l Assoc Chiefs of Police Junker Sanitation Kangaroo Storage Kimble, Jay Lafayette Appraisals Lake Country Door Land Title Inc League of MN Cities Legislative Associates Lind, Leslie & Gladys Magnuson, David MIl Life MN Dept of Labor & Industry MN Dept of Public Safety MN Dept of Revenue Munici-pals M/ A Associates Ness, George Northern States Power Norwest Ban k Oxygen Service Company Equipment Rental/Long Distance Paint-Shop Payment #3-LI 290 Pagers Filter Disposal Shelf/Brackets Mileage/Meals Meals Repair Hydrant Salt Mobile Phone Candidate Forum Legal Publication Repair Odometer Garbage Bags Mileage/Parking/Health Ins Parking Lease/Maintenance Stop Signs Pest Elimination Services Maintenance Agreement/Bearings Gas/Diesel Manuals Paying Agent Fees Planner /Fillers/Binder Automobile Repairs Boots/Boiler Engineer Workstation/Tool Kit Chain/Chain Links Utility Locates Graphics Replacement Lig h t Repair/Electrical-Garage Film Developing Computer Services-Mapping Training-Stender Garbage Bags Storage Rental Telephone Calls/Meals Appraisal Update-Railroad Prop Garage Door Repair Abstract Insurance/Deductible Retainer Land Purchase Legal Services 1994 Participant Fee Exemption Service Training-Wardell Hazardous Waste Tax Membership-Weldon Ice Melt Meals Street Lighting Paying Agent Fees Welding Supplies 144.18 132.22 118,201.82 75.65 50.00 36.38 156.72 33.16 124.89 3,830.93 103.54 99.60 45.10 73.78 49.97 349.61 742.30 200.20 218.33 1,625.71 4,001.58 133.62 1,392.50 194.67 3,838.94 469.95 248.09 67.56 20.00 177 .34 1,581.00 14.45 5,320.00 25.00 537.50 176.00 25.73 200.00 164.79 900.00 48,003.00 500.00 927.00 18,054.79 210.00 60.00 40.00 50.00 10.00 419.60 47.90 10,665.35 400.00 155.68 PERA Pilquist Radiator Service Redland Insurance Company Rehrig Pacific Company Reliable Russell, Stephen Sawmill Inn Schield Construction S hiely Short Elliot Hendrickson Snyder Drug St Cloud Restaurant Supply St Croix Car Wash Stevenson, Mary Jo Stillwater Area Chamber Stillwater Motors T Y Custom Design Tower Asphalt U S Postmaster Uniforms Unlimited USEMCO Valley Trophy Viking Office Prod ucts Wardell, Leslie Warning Lites Wear Guard Wybrite MANUAL CHECKS-JANUARY 1995 Blue Cross/Blue Shield of MN Government Training Service Holiday Inn Junker Sanitation League of MN Cities MN Dept of Revenue MN Pollution Control Agency MN State Treasurer Sawmill Inn Sheraton Park Place Stillwater, City of U S Postmaster University of MN University of MN Washington County Recorder Past Contributions-Bodlovick Radiator Repair Flood Insurance Recycling Bins Binder Mileage/Parking Room Tax Final Payment-LI 284 Sand Engineering Services Batteries Trash Can Liners/Hand Cleaner Car Washes Sew on Patches Legislative L unch- Kim b Ie/Kriesel Repair Parts City of Stillwater Pins Payment #6-LI 301 Presort Fee Uniform Supplies Rings-Sewer Repair Plaque Office Supplies Housing/Meals Barricades Shirts Mountain Tape Backup Update January Payment Registration-Zoller /Bealka/Thole Housin g-Zoller January Payment Registration-Zoller /Bealka/Thole Sales/Use Tax Certification Seminar-Sewer Dept Building Permit Surcharge Fees Housing-Bealka Housing-Thole Replenish Petty Cash Postage-Meter Munici-pals Wrokshop TEAM Conference-Wardell Recording Fees 412.50 35.00 4,295.00 4,980.50 28.17 95.00 5.51 5,269.42 1,436.81 13,626.22 7.44 83.55 17.00 28.00 20.00 47.46 607.00 153,805.46 85.00 248.66 39.55 82.70 32.78 148.61 248.41 158.44 290.60 e 5,631.90 135.00 63.51 89,810.56 375.00 13,518.00 315.00 2,152.00 58.00 65.00 94.58 1,000.00 105.00 50.00 132.00 e .,.... DONALD L. BEBERG '- CHIEF OF POLICE illwater ~ , THE BIRTHPLACE OF MINNESOTA TIMOTHY J. BELL CAPTAIN POLICE DEPARTMENT M E M 0 RAN DUM FROM: D.L. BEBERG, CHIEF OF POLICE TO: MAYOR KIMBLE AND THE .CITY COUNCIL DATE: FEBRUARY 3, 1995 RE: WAGE INCREASE FOR PART-TIME POLICE OFFICERS -------------------------------------------------------------------- THE PART-TIME POLICE OFFICERS LAST WAGE INCREASE WAS IN 1992 AS PER THE ATTACHED RESOLUTION #92-158. I AM ASKING FOR AN INCREASE OF APPROXIMATELY 3% FOR THEM EFFECTIVE FEBRUARY 1, 1995 PER THE ATTACHED SCHEDULE. I WOULD LIKE A WORDING CHANGE IN THE WAGE RESOLUTION. IN THE SENTENCE UNDER THE WAGE CHART IT SAYS; "ANY OFFICER WOULD ALSO BE.......". I ASK THAT THIS BE CHANGED TO; "ANY OFFICER SHALL BE. . . . . . . It . I AM ALSO ASKING FOR AN INCREASE IN THE HOURLY WAGE FOR OUR PART-TIME CLERK/TYPIST FROM $10.40 TO $10.75 EFFECTIVE FEBRUARY 1ST. (THIS POSITION WILL BE USED ON A VERY LIMITED BASIS DUE TO THE HIRING OF THE NEW SECRETARY/DISPATCHER I PERSON. THE PT CLERK/TYPIST WOULD JUST BE A FILL-IN FOR VACATIONS OR SICK DAYS FOR THE SECRETARY/DISPATCHER I AND II PERSONNEL). WE DID PLAN FOR THE INCREASES AND HAVE THE.NECESSARY MONEY IN THE 1995 PART-TIME PORTION OF THE POLICE BUDGET. Ene: 2 95-10 -- 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response 1 Assistance: 911 .~., . e e .. RESOLUTION NO.. 92~1?8 APPROVAL OF SALARY SCHEDULE FOR PART-TIME POLICE OFFICERS BE IT RESOLVED, that the following salary schedule for Part-Time Police Officers is hereby approved and will become effective July 1, 1992: Step Hours Worked Patrol Officer Sergeant ---r o - 520 hrs. $ 8.05 $ 8.80 2 521 - 1040 hrs. * 8.60 9.45 3 1040 - 2080 hrs. 9.20 10.15 4 2081 - 3120 hrs. 10.35 11.50 5 over 3120 hrs. 11. 50 12.60 *Any Officer would also be "street certified" prior to moving to Step 2. Adopted by the Council this 28th day of July, 1992. ATTEST: /I~ tu;~~. Y CITY LERK ~ STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 SERGEANT PROPOSED 1995 HOURLY WAGE SCHEDULE FOR PART-TIME POLICE OFFICERS o - 520 HRS WORKED 521 - 1040 HRS WORKED 1041 - 2080 HRS WORKED 2081 - 3120 HRS WORKED OVER 3120 HRS $8.30 $8.90 $9.50 $10.70 $11.85 $13.00 ELIMINATE THE SERGEANTS , STEP S AS IN RESOLUTION #92-158 ANY OFFICER SHALL BE "STREET CERTIFIED" PRIOR TO MOVING TO STEP 2. (This replaces the old wording of; ANY OFFICER WOULD ALSO BE "STREET CERTIFIED" PRIOR TO MOVING TO STEP 2). 95-07L ." 11~,\1 e - e - ,",1 1 MEMORANDUM TO: Mayor and City COWlcil FROM: City Coordinator SUBJECT: Permanent Employment of Fire Chief DATE: February 10, 1995 DISCUSSION Accompanying this memo is a resolution employing George Ness as permanent Fire Chief. TIlls resolution recognizes that George has "passed" his probationary period and that he meets the performance criteria associated with his position. George and I have established goals and objectives tor his position for 1995. They are as follows: . 1995 Work Programs 1. Establish structure and role of the Fire Department and the role of the Fire Chief. 2. Develop and provide COWlcil with 1996 departmental goals and objectives. 3. Update departmental work rules. 4. Update work safety program for Fire Department 5. Update new Engineer Training Manual 6. Develop new fire prevention program. 7. Develop specification for new flIe truck. 8. Develop preplanning for all buildings including tours of building of familiarization. 9. Monitor ISO program to ensure retention ofISO rating. 10. Develop five year capital improvement program. 11. Develop and administer a computerized yehic1e1equipment maintenance program. 12. Develop personal and professional goals/objectives (including effective management course). In regards to the 1995 Work Programs, the Cmlllcil, during the proposed workshops will have an opportunity to meet with George and review and discuss the departmental work programs related to the 1995 budget. In the meantime, I trust that the above listed goals/objectives meet with your approval. RECOMMENDATION Adopt resolution approving permanent employment of George Ness as Fire Chief. ?(~ J e - e e f RESOLUTION 95- PERMANENT EMPLOYMENT OF GEORGE NESS FIRE CHIEF BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the permanent employment of George Ness as Fire Chief from and after January 1, 1995, having served a probationary period of one year be, and the same is hereby approved. Adopted by COlillcil this 7th day of February 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk e e ~,?I MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Employee Assistance Program DATE: February 7, 1995 Discussion: Accompanying this memo is a copy of the contract with Family Service, Inc. To provide an employee assistance program. The City has contracted with Family Service for the past 5-6 years. The cost (for what is provided) is minimal and the program meets the recommended requirements of an employee assistance program. . Recommendation: Approve contract with Family Service Inc. To provide Employee Assistance Program. ~.Jx \^.~\:"< .:< ;cJ:,', .'I'f7,~. "<". r;-~<:J' . "":. Family \ · Service /NG.! ...<:: .~' =:~ ~.J5 HamliM A,'~nue North Wulte 205 Saint Paul. MN55113-7116 612/635-0.F7 612/635-045': ;AX President Ron Reed Chief Operating Officer Gretchen St~.'n Officers Roy Garza Chairperson Pamela K Sleet Chairperson E!~cr Leo Hudalla Vice Chairperson Robert C, Klas, Jr, Treasurer Carolyn Cochrane Member at Large Susan G. Pollonais Member at Large Patrick Ruble Member at Large Board Members William J. Bader Steve Brady Sharon R. Clapp Charles H. Edelen James B. Field Linda S. Finney Richard Galena Forrest Gle'll'//8 Maria R. Gomez Lewis Green Kathleen Hagen Dick Herreid La'lon M. Lee Harry A. Lyon, Jr. Barbara B. Magusin Greg McNeely Catherine T. NiChO'son Terry Pratt Ann M. Scllrader Yang See Valerie Sheehan L}'nette Simmons Danms J. Tursso .(ii:nieen Ve.:;er.ga Diane A. Wig9Ies~':Qr.il O/''Ier J. Williams Gar? R. Woe/Ige .Raymond Weoo :'l!!.liam ,Y. '~'Eng Life Members _'""C- I-<"r: i..r'"-- ...~. ~ j . "'" J. , ' ....". . . .; curse Bremer 2="'z Marian P'etsc" ~YiI!iJm. L. ~'l'3Si. S::,,..7; =:...< Employee Assistance Agreement between Family Service Employee Resources and City of Stillwater 1. Services Provided: The program contract includes the following services: 1. Nationwide coverage through the Family Service Network of over 290 agencies in 3000 communities. I 2. Employee Assistance personnel policy development and consultation. 3. Supervisory training of management personnel in the use of the program. 4. Employee orientation seminars to familiarize your employees with the services available to them. 5. Promotional materials including brochures, posters, newsletter articles and camera ready copy of a variety of home mailings to keep your Employee Assistance Program visible to your employees, and their families. 6. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 7. Confidential assessment, referral and brief counseling to be provided to all employees, and their family members. Up to four sessions of counseling based on the clinical recommendation of the EAP counselor. 8. 24 hour telephone crisis intervention. 9. Invitation to attend two seminars on key work related issues annually. 10. Twice annually an EAP representative will visit your worksite(s) and evaluate the status of the program and your satisfaction. . :.:5: C..1;'7~rn~lnitjes. l'/Udway . ROS6'/iti-9 . SUUlll Suburban. Burns'./flfa . Hast/fir].> . SIJr:7rr!!t / ,I..i~;~:';r,-~;"t/ . .:,l. "'.:; . ~ ,! - ~.;. ,- II. Coordination of Services: e The City of Stillwater agrees to work with the EAP representatiye in informing its employees of this agreement and the services which are available to them. III. Use of Name The City of Stillwater agrees to allow FSER to list their company as a customer of the agency on promotional materials of the agency. IV. Eligibility: All employees of the City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. V. Employee Participation: A working policy of the EAP is that Employee participation in the EAP will affect neither future employment or advancement nor protect employee from disciplinary action for continued substandard performance. VI. Reporting: Family Service will provide quarterly reports on program utilization. No information on individual employees will be released outside of Family Service without the written consent of the employee. VII. Retainer Cost: The annual retainer charged by Family Service for the employee services is as follows: Number of employees 66 Cost per employee $19.65 Annual Contract Cost $1.296.90 Term of Contract January 1. 1995 to December 31. 1995 Work site Seminars and Support Groups - $125.00 per hour ofPresentationlFacilitation. e e VIII. Fee for Ongoing Counseling: Payment for any ongoing counseling services beyond the initial diagnostic screening will be the responsibility of the employee/family member. IX. Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either party may cancel this agreement at any time upon 90 day notice, in writing, to the other party. / artha L. Cass Clinical Program Director FSER /~G.-Y6 Date Date City of Stillwater . MLC:lmk e RESOLUTION NO. 95-_ APPROVAL OF CONTRACT BETWEEN THE CITY OF STILL WATER AND F AMIL Y SERVICE EMPLOYEE RESOURCES e BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Contract between the City of Stillwater and Family Service Employee Resources to provide an Employee Assistance Program for the term January 1, 1995 through December 31, 1995, hereto attached as Exhibit A, is hereby approved, and the appropriate city staff is authorized to sign said Contract. Adopted by Council this 7th day of February, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk e STAFF REQUEST ITEM e DEPARTMENT P/JRI<s MEETING DATE ;2- 7 - J?~-- DESCRIPTION OF REQUEST (Briefly outline what the request is): R~rve"i,f To pVR C04 se /i wh~p / Sree;e ~Ai.<..J~ rR...9Ctbl2 . /T'J) 4#A-chm enfS /0 nee e e s ~ a. ( A t...!.J~ 7fC.4. c 10 1'2- fJdh... Oeel€P Y's~ /J// 4J/~4 /!rceS5012Ies RiD/lAC <e ~ 't" i 7Oh"? /W(j PRlc.e Quafes fU!.l.l .5 Ift/e,-., t: n ;< CG>n fURY' "OWf?l'C. ./ $/CJ. 3/0 ~ "'/le/;7~ FINANCIAL IMPACT (Briefly outline the c0'5T, if any, that are associated with this request and the proposed source of the funds needed to fund the request) 11//,1)00 Bvd;?e;/ecP uhd~--? C/O A.e 1.99~ /' ADDITIONAL INFOR}ffiTION ATTACHED: YES....2(. NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. e SUBMITTED BY: ~ ~- DATE: ;;)-;;1. - 9r !>>, I(;' e CENTURY POWER EQUIPMENT 5920 Memorial Ave North · Stillwater, MN 55082 (612) 439-2035 CllY OF STILLWATER PARKS DEPARTMENT PRICE QUOTES 455 JOHN DEERE TRACTOR W/54" MOWING DECK W/4 WHEEL STEER $8,670.00 INC lMC 54"HYDRAlIC BlADE W/HYDRAlIC LIFT W/HYDRALlC ANGLE $1.440.00 $347.00 INC 46" SINGLE STAGE SNOW THROWER 3 POINT HITCH $30g.00 .. $95.00 $105.00 $65.00 ' $2,300.00 $285.00 REAR QUIK-TATCH WEIGHT BRACKET 4 REAR QUIK-TATCH WEIGHTS TIRE CHAINS, COZY CAB ALL STEEL WEATHER ENCLOSURE INSIDE HEATER TRADE IN:1989 JOHN DEERE 322 TRACTOR W/46" MOWER DECK 54 FRONT BLADE 49 SNOW THROWER WEATHER ENCLOSURE WEIGHTS AND CHAINS $4,737.00 BID PURCHASE PRICE - $8,879.00 OPTIONS FOR NEW TRACTOR 47" TWO STAGE SNOWBLOWER FLASHING LIGHT FOR TOP OF CAB DEFROSTER FAN FOR CAB REAR AUIXILLARY LIGHT ADD $450.00 $85.00 $98.00 $85.00 e 70 f:4, I WI/4 7pJ1 r:- JlI/1J7.~'f / YAMAHA Nothing Runs ., Like a Deere 11II ARC11C CAT~ \\brld Class Snowmobiles 9- .... Add i f;OH /II 6u/k - 7A Ie 4 W ell ~ Ie; ~lJ'~" l-Ie~/,;t. J3R(JA-JeA-~1 /?,r;.-/-,"t,ir!'v{ ct Sa@f) 8f~eA.') ~A. S-YO i<. f I-YJ. R~~,e f? -r 0 fiT J;t. I S- () ,_ #'t')'C3 - Ii :j>;l5 ~ .J.J # - q 71~(J e ~ tI g t.;..J.. ~ 'I- u ~)(. . e POLFUS IMPLEMENT, INC. 730 DEERE DRIVE NEW RICHMOND, WI 54017 e - Tim Thomsen Stillwater Parks Dept. 216 N. 4 th St. Stillwater, MN 55082 January 26, 1995 Tim, a Polfus Implement is submitting to you a price quote on the following equipment: 1- New John Deere 455 All Wheel Steer Tractor 22 hp liquid cooled diesel engine 54" shaft drive mower deck Three point hitch (650# lift capacity) 540 rpm rear PTO with optional stub shaft Wheel spacer kit which allows tire chain clearance 1- John Deere cab 13,000 BTU/hour heater 3 speed fan 1- John Deere 54" front blade Hydraulic angling 1- John Deere 47' 2 stage snow blower Quick tatch (used for both blower and blade) 2000 rpm front PTO and implement upstop $13,229.50 Less trade in of ill 322, Cab, Mower, Blower, Blade - $4.369.50 Trade price $8,860.00 Sales tax $531.60 Total $9,361.60 e p7:4 ( f 6-/lt4 JA-K:fI /0. ,$ / ~ . ",.' ., ...... . ...-'.~ ,- ~ Give me a call with any questions. You can reach me at 439-6776. Bob Frank Polfus Implement, Inc. . e e RESOLUTION NO. 95-_ AUTHORIZING PURCHASE OF JOHN DEERE 455 ALL WHEEL STEER LAWN TRACTOR FROM POLFUS IMPLEMENT, INC. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the purchase of a John Deere 455 All Wheel Steer Lawn Tractor with Accessories and Attachments from Polfus Implement, Inc., at bid price, hereto attached as "Exhibit A", is hereby approved. Adopted by Council this 7th day of February, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk , P~.O~C/9 (5/93) Minnesota Department of Public Safety LlaUOR CONTROL DIVISION 190 5th St. E., St. Paul, MN 55101 (612) 296-6430 TOO (612) 297-2100 APPLICATION AND PERMIT FOR A 1 to 3 DAY TEMPORARY ON-SALE L1aUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION St. Mar's Church STREET ADDRESS 407 South Fifth Street NAME OF PERSON MAKING APPLICATION Rev. Vernon Miller DATES LIQUOR Will BE SOLD? (1 TO 3 DAYS) Februar 19, 1995 ORGANIZATION OFFICER'S NAME Ronald Kiel (See'y) ORGANIZATION OFFICER'S NAME Llo d Zieske (Treas.) ORGANIZATION OFFICER'S NAME DATE ORGANIZED 1880'2 NO. OF MEMBERS 475 TAX EXEMPT NUMBER 8549225 STATE ZIP CODE MN 55082 HOME PHONE ( ) CITY Stillwater, MN BUSINESS PHONE (6121 439-1270 DOES ORGANIZATION HAVE A CHARTER GENERAL PURPOSE OF ORGANIZATION Q Yes Q Nv Religious ADDRESS Stillwater, t-1N ADDRESS Stillwater, MN ADDRESS Location where license will be used. If an outdoor area, describe. Parish Center - 433 South Fifth Street (130th Anniversary Celebration) Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor licensee providing the services. No Will the applicant carry liquor li&bility insurance? If so, the carrier's name and amount of coverage. (Note: Insurance is not mandatory) Yes APPROVAL CITYOF~~011 )n~) CITY FEE AMOUNT Y) / tJ....J I DATE fee P".I~ I / I if / 7' ~ / / DATE APPROVED JAN Z 0 - LICENSE DATES ~ c2 -/1-7J ...-~ / Lc ""- r J? ~I'-_.r---~ ~_C-. e--'./;, / ... ~r;-;;...., AI'__ .- .~ ::::;,.....r '-- _~~-~-'"____ APPROVED.r'iOUOR CONTROL DIRECTOR It d .~ L' ~ 0,.)...... SIGNA1 RE crr LERK NOTE: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the City Clerk at least 30 days before the event. CA, . , . " . ,/ .': '. . " . ./ .f I WHAT HAPPENED? ~ ~ ~ g-rlOL ~ o CLAIM AGAINST CITY DF STILLWATER if J3 NAME OF CLAIMANT 5' () b ADDRESS ~ ~ WHEN DID EVENT OCCUR? ~ 2 '- q G WHERE DID EVENT OCCUR? 2f.d ~ .~ ~~ ~ ". . ,. ..e PHONE No.4 11 f/ )3 . J STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED ~~ \ WHY 00 YOU FEEL THAT THE CITY WAS AT FAULT? >>~ ~ ~ ;;c4 ~ .........,'- ,'__"..a. NAME OF PERSON MAKING REPAIR; OR GIVING CARE ~ ~ ~;; ~. )7~ /11(;" DATE ~~ SIGNATURE You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. ei ."1 . . - Q~ ~~ W\LLovJ ~T~ :q~ 1- ,..~.':.. :.:- /:>- fl' --- , , 0 / --~~ ;1>~ ' . .' /' ! ('" ; ~ ,"'/, -/" ~.:...--',. : .'". . i -' -.;";. . 'i" ~' C\ (: ;i ,\',.'~ ; \.- _J-l ' ' . J ~ ',-" ......., Q () _ Q . , \\, ;~!::;). ' / '~).;;).J j:- _~ ~/ j '~~/ - /A"-~ ~ >~ I ~ I ' ~ " { / /<. { {. r " I ~,' rt \ ~. ~* t ~ : g :I \ <;~ ( ~~ \~~ 111 fj ~ -~:-t ( /.. ...,f t .. I f--1o , .'"..'. /~, '-~~'" ,;_:..:::.::. .' - -..If '- , ,( / " " / / "'" .: -(~.~" ( ).~.JI\1 ''-'-''~--'" :\,' r~,.~ i '-(" \:\ ../ . - -\ ' 'I \ \"" ~ ,,'. ~ :. r. I . .:._. \ .11 . .. \ ' "'.1 , . . I . 't-\ : \' '/ .:: v-/ \X2\ ~ .: ;~" ---' "'-- ~/ I . , ''''':V-:;-':::~',\ ,,' )" \ ;i j "~-""""'" ~--..... ", ,("7'-". '';>-' \..r 1> . ."-, //; ~~.\,\ /" ',,-. '::::~., '~'~~' \, ' /., "-, .~f / /f '-\ ' . ,\ , . \ \.. ,.~':"'" /......... .... , \: \ I '-", \ -;::;'" '-", ,...,.". , . '. '; .l~..) ~K'; .... ':... c/ \ ' '. _. '1.4H" -.-..t. ,,'-., ,".\" .,..., ). . ,\7-" ~-':{/ :-r:--l '. -1 1'\ I l!;..'......-f"<..\....- { Y\ '4' '\ . \ ~ 'I ,/ . \\\ a '~Wl: j..,l\ -::.:"=-.' .. , f \\ vi". '.~ / 'V'''- ....... ~!' ~- '-'<'/<",-,~~'.,tt\'/""'~~ '"/;,, ....____/,,~, .......-................. .....-/, ~ . '---- "'--'-"" . lti-I ;j'.' -- '\ " .' \, -'d ~ ~ ... : I \ "-- ,~, : , .. ~ \ / , \~~\:. ~. .,~~/ . \ \ I I .~ ..-^~ \ .\.!......... /.., ~---' -,.." ,. \ . ;j;~/ -- \ it . ~\ ~ /; , ./ ~ Fflo\'~ ~~" "j/ .'~' 1/ '. ~/ '3 B~~o C"'\ ':~"--.;Z":-\ ~"""---~ HOlJ% -y~ ' '+-r-- .....-:' \ I rei \\\" /!./ ~ ~ /' '\\ I 1-- 10 '.\. --:::> ---/ \ \ ~ L JI--' . I J' +~- -- \ .f/'~~~:~""'~ 'i' -.!b \. ; , \ ",' --- - --- - - - U,. :.', _ ~ }J' '~, J "J) \ ~ /)~ ;//-'\~. · ~i /..J ~ i (7()\ - J. k~~~~ ~')')Jl, --" "'R ~.\., ....;(1 - ",:-\"'f'k' ";;--=:.--1;-\ " ',~" ./, ,-, "~~'...... _......L.:~ ..'}"'" i.~ . ", I\.\ I, --" 1/ / . <' / r~-~;;::'~' "",,- ,.,. 1\ i - /. . '. / '.\ ':, \ . ,/ i' ..... ; .6' / ~ ''0 ..r :1 i . I IIr \', '\ ':, \. ' ., \ I ,1/ \: '~., , I i "\ ...." ./' \ 1. \\r: \. 0 '} -.... / ------------/ ,--- ~ ~ ~ ~ ~\ _/--,J - II 6' C'l .y );- z- ...0 'J\ ~ o \ o Tod Drescher Architecture 13 Judd Street Ma~ine on St. Croix, MN 550-iI-0272 (612) 433-5600 - - -- ----- .. e e i MEMORANDUM TO: Mayor and City Council FROM: Steve Russell, CommuniI)' Development Director V SUBJECT: ADDITIONAL COUNCIL ITEMS REQUIRING ACTION OR CONSIDERATION DATE: February 7, 1995 Since the agendas went out last Friday, three items have come in that need Council attention at this meeting. The items are attached and marked. as listed below: 1. Letter from John Roettger requesting continuance of public hearing applications (SUBIPUD/94-63 and ZAM 94-64) to your meeting of March 7, 1995. The continuance will allow staff time to look at the NERP pond requirement. 2. Request for authorization to enter into contract with SEH for preparation of a water/sanitary sewer feasibility study for UR1PA (no charge to City). 3. Final approval of subdivision of Brook's Market lot 800/94-46. (All conditions of approval are met and closing on property is set for this week.) Information provided by the O\vners/developers of the land in the URTPA from the Plamring Commission meeting of 1-23-95 is submitted for your information, as well as a schedule and outline of the Camp. Plan. , / 01/24/1995 22:01 4239536 e .e I s~1<~ ~1'$~ hvJ.1 ~ .J d,> If IJ ~ I< tJJE7rt-;;;t.. 9;P?~ SrC~)'l..J7i,~If..N Sr //,Ll.tJkrP;l. / hp. ~ti~ 2. /' PAGE 01 j~1. lJ j'J -~- '\..; r..kJL -#-4M..6tf5t Re.' ~IJ'jIPt.,f S~b,,1J;f)..9t/..'} ~ 2ppl~t. 9'1...1.,0/. .LJ J A1L.~ ~ $.. .9'tfL..3 4- ?t/--'-I( ?Z:f~..a.. ~ ~ ~ )1~ 1 95. . d~--M.Z ~~)J.e;<??~ ~~~ " ~~4 e ,e I MEMORANDUM ~~ TO: Mayor and City Council FROM: Steve Russell, Community Development Director \l- SUBJECT: AlITHORIZATION TO ENTER INTO CON1RACT WIlli SEH TO PREPARE COMPREI IENSIVE SEWER AND WATER FEASIBILITY STUDY FOR PROPOSED ANNEXATION AREA DATE: February 7, 1995 To provide infonnation on the feasibility of extending water and sanitary sewer lines to the Urban Rural Transition Planning Area (UR1P A). The attached scope of services has been proposed by SEll Costs of $7,300 for sanitm)' sewer feasibility work wouid be paid by Arcon, Hans Hagen and Charles Cudd and the City Water Department will pay water system costs of $6,000. The City would oversee the work and it would be used to determine the location and cost of trunk sewer lines and water lines in development of the Comprehensive Plan. RECON1J\1ENDA TION Approval of Comprehensive Sewer and Water Feasibility Study (Resolution). e Ie A"SEH 3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, ST. PAUL. MN 55110 612490-2000 BOO 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION January 20, 1995 RE: Stillwater, Minnesota Comprehensive Sewer and Water Feasibility Study for Proposed Annexation Area SEH No. P-STILL9508.00 Mr. Steve Russell Community Development Coordinator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mr. Russell: We are please to provide engineering services for the City of Stillwater. As you have requested, we have reviewed the time required to prepare a Comprehensive Sewer and Water Feasibility Report for the proposed annexation area between the westerly City limits and Manning Avenue. This study area extends roughly north and south from T.H. 96 to T.H. 36. Our services will consist of the following: 1. Gather all existing data including past studies. 2. Prepare base maps on CADD. 3. Preliminary layout of utilities and water storage facilities. 4. Review with City staff and Water Board personnel. 5. Calculate quantities and project cost estimate. 6. Write draft report. 7. Prepare final project maps including the limits of the project. 8. Prepare final cost estimates. 9. Preparation of a written report which includes background, alternates, basis of study, conclusions and recommendations, project maps, project costs and possible project funding. 10. Meeting with City staff to review the feasibility study. SHORT ELLIOTT HENDRICKSON INC. CHIPPEWA FALLS. WI MADISON, WI MINNEAPOLIS. MN ST. CLOUD, MN e e Mr. Klayton Eckles January 20, 1995 Page 2 11. Furnish 12 copies of bound report to the City. 12. City will furnish computer disk file for City map for use as report drawings. We have estimated the engineering costs not-to-exceed $7,300 for the Comprehensive Sewer Study and $6,000 for the Comprehensive Water Study. We propose to furnish our services on an hourly basis plus expenses at cost as outlined in our contract dated April 20, 1983. We will coordinate the feasibility study review with your office and would require timely review by City staff, such that we can meet a tight time schedule to coordinate with the completion of the Comprehensive City Plan. Again, we wish to thank you for the opportunity to work with the City, and if you have any questions, please call me at 490-2016. Sincerely, Short Elliott Hendrickson Inc. " (}!,JJP;~ Richard E. Moore, P.E. tlo c: Klayton Eckles, P.E., City Engineer e e MEMORANDUM j~ TO: Mayor and City Council FROM: Steve Russell, Community Development Director SUBJECT: FINAL APPROVAL OF 2 LOT SUBDIVISION AT 2289 CROIXWOOD BL YD., BROOK'S MARKET, SUP/94-46 DATE: February 7, 1995 The preliminaty plat approval required a driveway easemen~ utility easement and landscaping along the south edge of the project. The easements and a landscape plan have been provided. 125% of landscape costs have been deposited with the City. The subdivision request is ready for Council final approval. .. RECOrvllvlliNDA TION Approval of resolution. attachments PI A NNING APPLICATION REVIEW Case No. SUB/94-46 Planning Commission Date: September 12, 1994 Project Location: 2289 Croixwood Blvd Aming District: CA, General Commercial ~pplicant's Name: Investor's Savings Bank Type of Application: Minor Subdivision Project Description Request to subdivide 72,781 sq. ft. (1.6 acres) lot into two lots of35,583 sq. ft. and 37,288 sq. ft. Discussion The request is to subdivide a lot containing 72,871 sq ft into two lots of35,583 and 37,288 sq. ft. Brooks market is located on one of the lots (37,288 sq. ft.). The proposed lot division would meet the area and dimension requirements of the general commercial district. The site plan shows the paved parking area for the Brook's Market to be within feet ofthe new property boundary. The design requirements is to have a 10 foot landscaped area along the property boundary separating the existing Brook's site and the newly created lot is required. This requirement is made a condition of approval of the project. A Frontage Road connects Croixwood Boulevard to County Road 5 providing access for Brook's, the vacant lot and Kindercare. A condition of approval requires that the access driveway be maintained so that direct access to County Road 5 will not be necessary to access the site. When the Brook's Market was approved deed restriction regarding future use of the vacant site was recorded on the property. Those deed restrictions regarding use would remain on both newly created lots. Recommendation Approval as conditioned Conditions of Approval 1. A 10 foot landscaped strip with trees, bushes and groundcover shall be planted along with south property boundary of the parcell (Brook's parcel). 2. Connection public access shall be provided across the front of lots 1 and 2 connecting to the Kindercare lot with one County Road 5 access and one Croixwood Blvd access. 3. The covenants regarding future use of site shall apply to the newly listed lots. 4. A utility easement subject to approval of the public works director and water department director shall be recorded over Lot 1 to provide utility service to Lot 2. Attachments Application and plans ttanning Commission Action 9-12-94 pproval City Council Action 10-4-94 5 - 0 Approval e e RESOLUTION NO. 95- APPROV AL OF MINOR SUBDIVlSION 2289 CROIXWOOD, SUB/94-46 NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the plat for a minor subdivision of a 72,871 sq. ft. lot (1.67 acres) into two lots of 37,288 sq. ft. (.85 acres) Parcell, and 35,583 sq. ft. (.81 acres) Parcel 2 as shown on Exhibits A and B, located at 2289 Croixwood in the CA, General Commercial District, Investors Savings Bank, F.S.B., John H. Brennan, applicant, is hereby approved. Adopted by Council this 7th day of February, 1995. Jay Kimble, Mayor AITEST: Modi Weldon, City Clerk e It ~" t A Parcell. That part of Outlot C, CROIXWOOD SIXTH ADDITION, Washington county, Minnesota lying Southwesterly of the following described line: Beginning at a point on the Northwesterly line of said Outlot C distant 168 feet Southwesterly of the most Northerly corner thereof; thence Southeasterly at right angles to said Northwesterly line and to the Southeasterly line of said Outlot C and said line there terminating and except that part of Outlot C, CROIXWOOD SIXTH ADDITION which lies Southwesterly of a line running from a point on the Southeasterly line of said Outlot C, distant 110.0 feet Northeasterly of the Southeasterly corner of said Outlot C to a point on the Northwesterly line of said Outlot C, distant 225.05 feet Northeasterly of the Southwesterly corner of said Outlot C. Parcel 2. That part of Outlot C, CROIXWOOD SIXTH ADDITION, Washington County, M~nnesota lying Northeasterly of the following described line: 6eginning at a point on the Northwesterly line of said Outlot C distant 168 feet Southwesterly of the most Northerly corner thereof; thence Southeasterly at right angles to said Northwesterly line and to the Southeasterly line of said Outlot C and said line there terminating. -/ , -...--7 ~ ~~~-"'" ,"eg...u. '~"'\-""S ( ,,'"''- <".-1 'i3 -3/-'1-1'- , ~ "", EtA"..t IS "" . ~ ~ '" / "'0 y'. ,0 .fee. t '" "'- '" .. f1-0 e Norther/v cc...,.,g,.. ,.. / or O~tl"t C. i'" \,'.... :~ "'-/ "- .... ...,...,c.t"'I-t' ro...r..d. "",_CAt' 5C.t" :-s 0.9 5'1.: Ft. Blvd. ~ "- ...p l <;. o " ~C' ....:.... .( / , " , \ '-' .l' \' (\i .. ,'{' ,,.. O~ ... oJ '7 ,-...., \ , '''' 0" ~ I Bitllk, f .S. A. .:1110 c.:or r~ct ~" ~" 0" u" ..so / /' ---JU/9Z--- crV+\o~ C e~l nt l', <':roix.~'ocd 5i:.:r_h ;\(i~litif):l, ',.;ashi:Vlto :~:(}rth~u~"J!rly of th~ [nl i.n',.;i:v; 'i~5crib:~d lllt}rJlI tilt"! i:urt!t...:e5t....Y.J.; 1111"'(I[ 5i.1id lJut ;t~r ',' I')I~ ~"O 'co'" ",,,""":I:"r 1.' "'~";'I""r: t.!\...~t'r:!,) COUllty, tIle: Qt ~; cliutau-.: ,: t'.:lf~llC'n <<tltl '.0'.1....,.1-\.,. sh('..'; lIt" !1'('.,tj,Hn or ,11.! h'li "ii:I':~~, ,:I:r'I"'. I" im(Jl.q......".'I::p~;'.$ 1)11 !{;dd d,.~;f.rjiJ.)d ,.'1-QJ.H'rVii '.:I;'t. "hf~r'" '11'" :;0\ r:!I~rl-I;,(:iU:;":l"!; 'lftt'l "'lli"illirl'J prnp(~r':i.r'!-=, ~"-r'''''''.~~, 'JI' ;1\ ;,.-. n[" :~,,;:! j'111'(ill'I:;, ~~, :'l"Lllln~.;, nr illli'rq':":""1I1 " , '!' th'''' ",j!-id,:.. !;'.II,I-IIr-,::.-.-,'.; or ''':!~;~l!l''nl'.r; r,ll ~;,]I'l '11':"!'!.i:n.~ '1''':'' Ih;l!l .:!\....:I 111''l1'''1i; l.",d I;;:,t-fl .lr:",\'::.,:''''!'','' ,.--' HI..l:, I .. John E. Roettger 9376 St. Croix Trail North Stillwater, MN 55082 W/ . "., /)/10 ~ (l--' e January 31, 1995 Mr. Steven Russell Community Development Director 216 North Fourth Street Stillwater, MN 55082 Re: Development of The Amelia Wert Property on County Road 5 Case 94-63 & 94-64 Dear Mr. Russell: I have tried to work with you for 18 months on developing the Wert Property. My original plan was to develop this property into building sites for twin homes for persons 55 years of age and older. I intended to build and sell these units. You have continually changed and added to the list of requirements! How the City of Stillwater, Washington County, and the School District (L ily Lake School) can "take" 50% of the Wert Property for a water holding area for their use and never ask for or receive an easement is beyond me. You then state that the developer must erect a "Nerp" Pond to hold the water runoff from the site. 1. If Stillwater, Washington County, and the school can use the existing area to hold water, why can't the purchaser use the same area? The Nerp Pond was never mentioned prior to October 1994. e 2. We were to survey the site and locate the hardwood trees. I had Barry Stack do this. The city requirement was for us to keep 50% of these trees. We met this requirement. Then on November 14, 1994, you stated we must submit a landscape plan showing one replacement tree for every two 6" or greater in diameter that are removed. Preferred replacement trees shall be oak. Is this another new "Steve Russell" requirement? Mr. Steven Russell January 31, 1995 Page Two Please remove my application for the rezoning and the subdivision from the February 7, 1995 City Council Agenda. Very truly yours, ~Z~ John E. Roettger cc: Jay Kimble, Mayor '... \ e e , . e e . . ~ ORDINANCE NO. 804 AN ORDINANCE AMENDING THE STILL WATER CITY CODE SECTION 31.01, SUBDIVISION 5, ENTITLES ZONING/ESTABLISHMENT OF DISTRICTS The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. Section 2. The Zoning Map is amended as indicated on the attached map marked "Exhibit A". This Ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this _ day of February, 1995. Attest: Jay Kimble, Mayor Modi Weldon, City Clerk Published: A. ..... r " "Exhibit "A" LOCATION MAP .e * ZA.M/94-64 CR#5 Stillpar /""'...../' ~ cy m \lli/iHnJ \ H EE =:JjCJ:::j \ nil 1.\\ I I I HH I I I L I .- LIly lAI'c., 1~te i I -' o 300 600 I i' I' l " .1 I r---' , f ~ . I' I . . .~ .. PLANNING APPLICATION REVIEW Case No. PUD/SUB/94-63 C ."--/1 ,,/ / . l'-- I Planning Commission Date: November 14,1994 Project Location: County Road 5 and Croixwood Boulevard _Zoning District: R-A, Single Family Residential Applicant's Name: John Roettger Type of Application: Concept PUD/Subdivision Plan/Plat 10 lot i l l__ Proiect Description The application is to subdivide 2 lots containing 7.25 acres into 10 lots. (A rezoning request to rezone the property from Single Family R-A to Duplex Residential R-B is being reviewed separately by the Planning Commission.) Discussion The site is located east of County Road 5. A pond (wetland) is located next to County Road 5 on the site. The site then slopes up toward the east. The site is covered with a variety of trees from Cottonwood to Oak trees. The tree locations, wetland and topography of the site are shown on the site survey. The subdivision proposal shows 10 lots ranging in size from 18,900 square feet to I O,~OO square feet. Ten thousand square feet is the minimum lot size requirement. The plan shows a 32-foot wide road accessway to the site from the north end off of County Road 5. Comments from Washington County regarding road access are attached. Since the last review by the commission on November 14, 1994, the developer has combined driveways and reduced the width of curb cuts and relocated the access road out of the wetland. The public works department requests that the maximum driveway width for a combined driveway be 25 feet. ~ It is recommended that the roadway width for the portion of road from County Rd 5 to the first driveway be reduced from 32 feet to 24 feet to allow further setback from the wetland. It is also recommended t.hat the two uni~s on the lot fUJthest north on the site be illuminated or redesigned and combined with the second lot possibly in a triplex corffiguration. The proposed structure on the entry lot does not meet front or rear yard setback requirements and is located awkwardly on the site as would be viewed from County Rd 5. The first lot or a part of it may provide for the city park dedication requirements. Other project plan comments received from the Soil and Water Conservation District is that the detention pond should have an outlet at its south end. The project requires a variance from the 50 foot roadway setback requirement from the wetland. The plans show a sidewalk leading from County Road 5 to Lily Lake School property. The sidewalk and retaining walls should be constructed when the public improvements are installed. The project design has attempted to deal with the wetland, sloped condition of the lot and access limitations to County Road 5. The project is consistent with the new Duplex Residential zoning of the site. Conditions of Approval: 1. A sidewalk and retaining wall as shown on the plans shall be installed when public improvements are constructed. 2. The first lot to the north of the site shall be illuminated or redesigned with the adjacent lot. Subject to staff and council approval. 3. Park dedication requirements shall be 7 percent of net developable land or as required by the Park and Rec Commission. 4. The cui de sac street shall be 24 feet wide from the entry off of County Road 5 to the first driveway. 5. All comments from Washington County Public Works shall be met. 6. The pond shall have an outlet on its south end. 7. A landscape plan shall be submitted showing one replacement tree for every two 6" or greater in diameter that are removed. Preferred replacement trees shall be oak. e CPC Recommendation Approval -i-7-1 '.' ,- ./ ------- - - pL:n.~,NING ADMINISTRATIVE F~...{M .. -- e ACTION REQUESTED _ Appeal _ Certificate of Compliance Conditional or Special Use Permit Design Review Permit --:;;;;r Planned Unit Development Variance _ Comprehensive Plan Amendment _ Zoning Amendment V Other /~ // ~.ifl./14 i...... ; iJ Lt.-.{ _ Engineering Review Fee Total Fee Case No. Date: Fee Paid: COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216l'10RTH FOURTH STREET STILL WATER, MN 55082 ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION EnvironmeQtal Review EAW EIS V No Special Environmental Assessment Required ,---- . FEE &()(J6~ The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. <- < . ICD ,..<{6.:O Address of Project Zoning District ArrA-('II~" CU K1)0 Description of Project P ./-/1.r T P J-kA.! Assessor's Parcel No. C 9' Co z. - :3 6 'L.6 "I COA)~rr.<(.{...TI(;N elF Ie - 1<<.JltJ !le::MC:S 'bD z.';- ?.=.Il.. = "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit ifit is granted and used." Property Owner ftht:-l-IA- 4)$/I...T Mailing Address .R T 2. - vO.v'i- B-1 SrA.Pt-t;.; ,/I1rJ. ....5''-''79 Telephone No. 2./8 - ~ 'it{ - /.3 z.. G/~R.'f ;!-vt-c.Jt:. Representative JuaN E. 'A bG7TtGIZ C u J. 9 .s Mailing Address 9'3? (, S I C-ll iJ I y. Til,,, LN. Sna&.fJ (tIM,J1N 5"~~l- STJI-l-i-UA-rt:-:<". Jl'IIJ. E5~f-...L ("/l-l/-a9,6"1Z.0 Telephone No. 'tf39-Ic:.lL):, X Z XG~ Signature L Ii Any decision made on this proposal can be appealed within ten calendar days 0 the date of the action. See ATTA-<...HGv Lot Size (dimensions) _ x _ sq. ft. Total Land Area 7, 2.!J kc..i<. G- S Hight of Buildings: Stories Feet Principal Accessorv '- Total Floor Area --?O/'; tiD sq. ft. /(j/. ',1/0 L" Proposed floor area 2...0 -1.1."'1 S sq. ft. / /i-f., .... ", Building Coverage :3C:;~ If 0 sq. ft. Paved Impervious Area lft./e.c-v sq. ft. Number of off street parking spaces 1f6 e Date of Public Hearing is IOh: ;:J~. / ,." .' D APPEALS II ! I ~ D BUILDING MOVING PERMITS CERTIFICATE OF COMPLIANCE \I CONDITIONAL OR SPECIAL USE PERMIT I : , . , L--- r-- GENERAL BLUFFLAND/SHORELAND/FLOOPLAIN ------- r--; LJ !)Ll DESIGN PERMIT GRADING PElUvlIT PLANNED UNIT DEVELOPMENT ON-SITE SEWER PERMIT r--I ~ II L-J iI VARIANCE' I I ~ SITE ALTERATION PERMIT Ii VEGETATIVE CUTTING PERMIT I i -----' [B n LJ II LJ ZONING AMENDMENT COMPREHENSIVE PLAN AMENDMENT OTHER Record of Action on Application Decision Authority Date of Action Decision by Authority Appeals Period Appeal Filed Appeal Scheduled Appeal Decision Authority Apeal Decision Decision Complete ~- --=-- Approved _ Denied (date) o. ., ~ . e (date) (date) (date) e Date " '. (-~) . . e ?U-/?G::5EfJ 'Ce., , 1< v, 0- Pi<. o,j~c.T 2;1 J.?)/-JJ ,E. 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IV 13-4..; 1< 6 ~ D - 32...0 /- 7.bt:.) ~ ~ 2- t.f UG)O .5 F III c0 S / iJE L<J )ILK c. rSC) X 92.0 If &(;>0 5F ;t/;:t.v '~i7J';:4.J*Ltr. Toin_7ti--kG5c../..l':'G-L 13i>IIUPptJ L615 2- <1-.3 o (J ..5 7- 2.(.)(1 =- / cc:c s;= if!/- f~ c{) :5/~ / e ~ Tj{ L 'frh)FiJA/lp-A , .. 'p . . e MEMORANDUM TO: Steve Russell, Community Development Director FROi\.'l: Klavton Eckles, City Engineer ~ . ~ SUBJECT: Review of Subdivision SUB/94-63, Located on County Road S/Croixwood Blvd. DATE: November 9, 1994 I have re....iewed the 1O-10t subdivision and otTer the following comments. To fully evaluate the project additional information should be submitted by the applicant. . The plan shows a lot of hard surface that will result in runoff that will impact the pond, ~ . Need more information to evaluate the effect of piping Lily Lake School drainag.e to P9nd as well as de\'eJ~?pment runoff. ~ . 1be road could be moved further away from the wetland at the north end to save trees and buffer wetlands. TIlls would result in loss of one lot. . Should use standard 425 foot cuI de sac (this would rcsult in probable loss of onc lot at south end). . A runoff settling basin should be provided to catch sediment before it entcrs the pond. . A 24 foot roadway surface may be appropriatc. . The side\valk from Lily Lake School and school drainage improvements should be coordinated with the school district. . Width of driveways may b<~ abk to be reduced to reduce hard surface and runolT impact. e In conclusion, a slormwater drainage plan and revision to the road design should be considered further before preliminary subdivision approval. .iJ; . . . e e PLANNING APPLICATION REVIEW Case No. ZAM/94-64 ,r~l... v 1 Plalming Commission Date: November 14, 1994 f Project Location: County Road 5 and Croixwood Boulevard c_/ Zoning District: R-A Single Family Applicant's Name: John Roettger Type of Application: Zoning Map Amendment Proiect Description The request is to rezone 7.25 acres of land from Single Family Residential R-A to Duplex Residential R-B. The site is located on the east side of County Road 5 across from the intersection with Croixwood Boulevard. (see attached location map) Discussion The proposal is to rezone the 7.25 acre property from R-A Single Family Residential to R-B Duplex Residential. The R-A zoning requires 10,000 square feet per dwelling unit, while the R-B zoning requires 5,000 square feet per dwelling unit. The zoning in the area is Single Family, Multi-Family Residential (across County Road 5) and General Commercial (Brooks/Kindercare). (see attached zoning map) Although zoned R-A, the. Cottages are built at a multi-family density. The area to be rezoned is comprised of two lots. One lot currently contains a single famIly residence. ThitITot contains 1.60 acres. A second parcel contains a total land area of 6.68 acres. Of that land area, 3.68 acres ofland is developable outside of the wetlands area. A related proposal (case SUB/94-63) subdivides the two lots into 10 additional lots which could contain 20 dwelling units. The proposed Duplex Residential zoning in consistent with the residential use to the south and west of the site and its location next to County Road 5. Recommendation Approval Attachments Application and Map CPC Recommendation Approval +8-0 . :} .--'1--'";.--:,. - PLAi~NING ADMINISTRATIVE Fl, ,,M ~J2. f ~~ l ~ 1./ e ~ Case No. Date: Fee Paid: COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 ACTION REQUESTED _ Appeal _ Certificate of Compliance Conditional or Special Use Permit _ Design Review Permit _ Planned Unit Development Variance _ Comprehensive Plan Amendment -.L. Zoning Amendment Other _ Engineering Review Fee Total Fee FEE ADDITIONAL ENGINEERING COSTS MAY BE INCLUDED AS PART OF THIS APPLICATION Environmental Review EAW EIS i""""- No Special Environmental Assessment Required The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. L. _c. lot:; .1< <J(ji/ Address of Project Zoning District Description of Project Assessor's Parcel No. 0 <1'0 3 z. .. J 0 2. 0 oj.. :3 c:' 2.. & Cre>AJ 571\.(.,<.'-710"; '" r- It::).. IlU'l--l H<::->/""1p-5 """'"'==- "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further ce!1ify I will comply with the permit if it is granted and used." Property Owner A- fl-l 131.-' J.r Lt)c:'~ T G-kl.y /lct.J E Representative J b tf /.J E.'~ b 13 TIt> E;1... Mailing Address 'A T 2. P.b. 80i.. el CD MV ,:) Mailing Address 9,7:;? (., $rG'Kt:J J-I-. IX AIL Al -STA.PL-F-<; I ,/L-JN. ..s{.,l{'?9 STlul.~)J\OMIJ1.fb""be."2. S,ILt...~t..'"r~~, /1tJ - 0-001::- 2 Telephone No. 2.../ e;> - 29'-1 _ /6 L ~ (,/l.. -l/a-l. oj,L.' Telephone No. ' tf,~ <[ - I c) 9,;- Signature X X )./;z; ~gnature E ' j{~~r SP~ 1-/3-71 #:-L A7TkC-Hp.j) f/ Any decision made on this proposal can be appealed within ten calendar days 0 S,6/$ A7TA-LHe'#J Lot Size (dimensions) _ x _ sq. ft. Total Land Area 7. '?-s ,4(......:::~ Hight of Buildings: Stories Feet Principal Accessory _ -s!z:, ~jQ ~ Total Floor Area '36tP4L>sq. ft. Proposed floor area "20 UN I ~$q. ft. /0L/ t(Q $ F Building Coverage C- /, u ,~ sq. ft. Y ~o,.. Paved Impervious Area EL-O sq. ft. Number of off street parking spaces 40 'c;1t-z-c S7 'tJ/32..t}C eoate of Public Hearing is . to" .. ,," . . LOCATION MAp., * ZAM/94-64 CR#5 Stillpar /'-.../' LIly LA"" 'Sa...Ce \ ~ ~ :; () ... :l 12S fi ... ... v :t- o. 19 . I t 12'?pt ~ ~ /" 111.:>1 l:lAPTIST CHlJRCH 09032-3200 4110. 'IJ ". Clp '00;" "'tl.,l. I'~ U"$ S89~. 29 e 2800 " ~ -:;~~ A. ~'Y c9. /~'~l ~(" ( V ,..~ ,,; OUTLO D 3'0 'X; '4- ~ ~ us .-R ~. 1 " RA B~.C '._~_~/'7 j. OUTlO "'ltClL. . A OUT " """elL 4 -- J E l'>~ --... I ..... -.":::;.-.-.- STATE T~' .~._. ""Nil HIGHWAY NO. 34 ---- =-=--- ," .' .' ; "':\"::;"0 . '" "" ", .,. ". .:.;; ~~:~/::.:~.; :. '". .... . "..... '1.:.-'" ....;. . . ~... ~ . ... WASHINGTON COUNTY PUBLIC WORKS DEPARTMENT PARKS. HIGHWAYS · FACILITIES 11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082.9573 612-430-4300 Facsimile Machine 612-430-4350 - Donald C. Wisniewski, P.E. Director Public Works/County Engineer John P. Perkovich, Deputy Director Operations Division Donald J. Theisen, P.E., Deputy Director Technical & Administrative Division James D. Hanson, P.E. Transportation Engineer Edward Kapler, Facilities Operations Manager November 8, 1994 Mr. Steve Russell City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 John Roettger Subdivision Adjacent to Washington County State Aid Highway 5 (Stillwater Case No. SUB/94-63) Dear Mr. Russell: We have reviewed the revised John Roettger subdivision and find it to be acceptable if the following conditions are met: 1. A Washington County Access Permit mtTst be obtained for the connection to CSAH 5 (Stillwater Blvd. North). 2. A Washington County Utility Permit must be obtained for all work within County right of way . - 3. Road plans, including cross sectionsr must be submitted to the County for approval. 4. The connection of the access to.CSAH 5 must be at a' 90 degree angle. 5. The developer must construct a right turn lane to serve the development. This must be constructed according to the specifications of the Minnesota Department of Transportation and as follows: The turn lane shall be 150 feet long by 14 feet wide with a 15:1 taper at the south end. The length of the turn lane may be adjusted by the County based on the internal street design and traffic factors. It shall be constructed with a 6" thick Class 5 aggregate base, a 2" Type 31 Bituminous base course, a 2" thick Type 31 Bituminous binder course, and a 2" thick Type 41 Bituminous wearing course. Where necessary, the existing curb and gutter must be removed and new B-624 curb and gutter installed to match the existing curb. 6. In conjunction with turn lane construction, the developer must modify the storm sewer system to accommodate the width added to the roadway by the turn lane and the stormwater added to the system by this development. Any changes to the wetland must be approved by the City of Stillwater. Computations showing the e Printed on Recvcled PaDer EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION ~ .J . . Page two Letter to Steve Russell November 8, 1994 e runoff volumes must be submitted to Washington County and the Stillwater City Engineer for approval prior to permit approval. 7. All modifications to CSAH 5 must be completed prior to final paving of S.A.P. 82-605-10, the current construction project on CSAH 5. This work is scheduled for late May, 1995. Washington County can construct the turn lane and storm sewer revisions as a supplement to the contract for S.A.P. 82-605-10, if it is acceptable to the contractor on the job. All costs associated with this work will be paid by the developer. Please advise us as soon as the City acts on this subdivision since it is essential to coordinate turn lane construction with our construction project. If you have questions or comments, please call me at 430-4312. Sincerely, tf" ;#'~ Joseph Lux ;, cc: John Roettger Glenn Schreiner, SEH Klayton Eckles, Stillwater City Engineer Wally Abrahamson, Y'tasl)jngton County CpmJTIissioner Don Theisen, Washington County Public Works Don Wisniewski, Washington County Public Works ...lluxlroellger .Itr e e e t ... RESOLUTION NO. 95-_ APPROVAL OF PRELIMINARY PLAT FOR MAJOR SUBDIVISION EAST OF COUNTY ROAD 5 AT CROIXWOOD BOULEVARD, SUB/PUD/94-63 NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the preliminary plat for a major subdivision of a 7.5 acre parcel into lO-duplex lots ranging in size from 10,800 sq. ft. to 18,900 sq. ft., located east of County Road 5 at Croixwood Blvd. in the RA, Single Family Residential District, John E. Roettger, applicant, is hereby approved. Adopted by Council this 7th day of February, 1994. ATTEST: Jay Kimble, Mayor \ Modi Weldon, City Clerk e e 1 MEMORANDUM (Y'- C I c.. L~~,/ TO: Planning Commission FR: Steve Russell, Community Development Department DA: January 4, 1995 RE: AMENDMENT TO SIGN ORDINANCE FOR BUSINESS PARK DISTRICT In November, the planning commission directed staff to review the sign ordinance for the business park district due to the recent development of the Market Place project and concern for signage along County Road 5. At the planning commission meeting of December 12, 1994, a draft sign ordinance with changes was presented to the commission for comments. The commission directed that no signage be allowed from backs of buildings along County Road 5. Specific design guidelines for the Market Place Planned Unit Development allow one sign per market place business (most likely located on the front of the building) and the revised sign regulations (Section 12) limit signage on County Road 5. These changes to the sign regulations will reduce new signage and bring it into character with signage allowed in the Market Place project and the business park generally. Recommendation: Recommend for approval to city council Attachment: Draft ordinance CPC Recommendation: Approval +8-0 e It 9. P".II I~ SIGNS av A SIGN P.....,. IN aUSlN... PARK Dl8TIUCTS All commercial, office and industrial signs in all Business Park (BP) Districts are subject to the following requirements: One (1) wall, freestanding, awning or canopy sign per business per a"'." 'aoe is permitted subject to the following requirements: a. Wall Signs 1. Area. The gross surface area of a wall sign shall not exceed one (1) square foot for eachtwo (It) teet of building, parallel, or substantially parallel, to the front lot line. 2. Location. A wall sign shall be located on the outermost wall of any principal building but shall not project more than sixteen (16) inches from the wall to which the sign is to be affixed. The location and arrangement of all wall signs shall be subject to the review and approval of the Community Development Director. 3. Height. A wall sign shall not project higher than the parapet line of the wall to which the sign is to be affixed or ""aen <<, II) feet as measured from the base of the building wall to which the sign is affixed, whichever is lower. 4. Special Conditions. Where a principal building is devoted to two (2) or more uses, the operator of each such use may install a wall sign upon his/her proportionate share of the building wall to which the sign is to be affixed. A sign plan must be submitted for the entire building oordalnlfttl the following information: a. The total gross signage for the entire building shall not exceed one (1) square foot for each two (It) ..., of such building face parallel, or substantially parallel, to a street lot line or a minimum of twenty-five (25) square feet per business. b. The location, sizes, types, color and elevation d~wI.... of all signs. c. All signs shall be visually consistent in location, proporation and scale. b. Freestanding Signs 1. Area. The gross surface area of a tr ...\end.... sign shall not exceed 3It square feet for each exposed face. e 2. Location. A ground sign...... be set back .t ..... five (S) teet from front or side property line. 3. . Height. A ground sign shall not project higher than six (6) feet, as measured from base of sign or grade ofthe nearest adjacent roadway, whichever is lower. 4. One ........N1."" aI8n pel" development .... ...... be ....wed~ c. Awning. Canopy 1. Area. The gross surface area of an awning, canopy or marquee sign shall not exceed ""rtv (30) peroent of the gross surface area of the awning, canopy or marquee to which such sign is to be affixed. 2. Location. A sign may be affixed to or located upon any awning, canopy or marquee. 3. Height. An awning, canopy or marquee sign shall not project higher than the top of the awning, canopy or marquee to which such .sign is to be affixe~_ d. Multi-tenant Master Sign Program. A building Master Sign Program shall be required (for multi-tenant commercial buildings) besides the individual tenant and occupant signs. A building master identification sign may be permitted according to the following requirements: 1. Building master identification signs shall not contain the names of any tenants or occupants of the center onl>>' the center' ....... 2. If the multi-tenant commercial building has a floor area of 40,000 square feet or less, the building may have a freestanding sign with a maximum..... of 40 square feet on .80" side .N1 . maximum with a maximum height of eight feet. 3. If the multiple tenant commercial building has a floor area greater than 40,000 square feet, but less than the 100,000 square feet, the bu.Id."" may have a master identification sign with a e ! e maximum ofeG ...are ...t on each side and a maximum height of . '.d.. 4. If the multiple tenant commercial building has a floor area of greater than 100,000 square feet, the center may have a master identification sign with a maximum area on 120 square feet on each side and a maximum height of ,. ...t. 5. No individual shop or business within a multiple tenant commercial building shall have a freestanding sign. 10. DIRECTORY SIGNS Directory signs are used to guide pedestrians to individual business within a multiple tenant commercial area and are permitted in Business Park (BP) Districts subject to design review. 1. Placement - a. must be placed on the site of the development b. shall be erected only in internal pedestrian access areas and not in vehicle access areas. c. directory sign area to be used for the purposes of direction and identification only. 2. Area - A directory ~gn may have ma~i!!!.um area on one square foot for each business listed on the sign and four square feet for the name of the building or complex. 3. Directory signs may be freestanding but shall not exceed six and one-half feet in height. 11. AUTOMOBILE SERVICE STATION SIGNS Automobile service stations are allowed one (1) wall sign and one (1) ground sign subject to the following conditions: a. Wall Signs. There shall be no more than one (1) wall sign with a maximum sign area of one (1) square foot for each two lineal feet of building frontage. b. Freestanding Signs. There shall be no more than one (1) freestanding sign for each principal building. A freestanding sign shall be set back ftve (II) from the front and side property line. A freestanding sign'shall not e project higher than"'''' (8) feet as measured from grade or ne.....t .... ....... wNohever .. .... or contain more than eo square feet of"''' are.. e c. Service Bay and Island Identification Signs. Service bay and island identification signs are permitted providing direction or instruction to persons using the facility but containing no advertising material of any kind. 12. SPECIAL SIGN HEIGHTS" AND LOOATION LiMns Because of the character of the area, including existing and proposed land use, special sign resaU""'" for freestanding signs are required for certain streets as follows: a. '4U&.I""" A'Veftue from To.... to Or..... ah ..t. curve er..t "'leWM"d from South car..... to 00Un~ R.'" . and 0rI4Mm8 from CUrve er..t 1Itvd. to Oountv "0.'" S .. SIx (e) t... and 30 ..u.... toot ...... b. County Road 5 from Highway 36 to Croixwood Boulevard and South Greeley from Orleans to Highway 36 - eight (8) teet in height and 60 square teet in area (no sigage -on rear ofo:buUding toward County Road 5). c. H18hwav 38 ..~.... ....d froM car..... to curve er..t Blvd.. .. as .... .nd eo ........ '..t.. 13. NONCONFORMING USES a. Nonconforming signs that are lawful on the date of the adoption of this ordinance shall have rights outlined in Chapter 31.01, Subd. 9 of the Zoning Ordinance with respect to their alteration, extension, restoration and abandonment. b. Any person violating or failing to comply with any provision of this ordinance shall upon conviction thereof be guilty of a misdemeanor. 14. VIOLATIONS e e In all cases of violations ofthis ordinance which are unabated thirty (30) days after written notice to record owner of the property on which the sign is located, the City may proceed to abate and remove the violation and, if deemed necessary, to have cost thereof specially assessed against the lot or parcel where the violation was located. --=- e PLANNING APPLICATION REVIEW Case No. PUD/95-8 ., / /.I\.,. (\ { L/ , .. e Planning Commission Date: January 9, 1995 Project Location: 421 South Third Streetl106 East Pine Street Zoning District: Professional Admin District Applicant's Name: City of Stillwater/CUB Foods Type of Application: Planned Unit Development Proiect Description Planned unit development for 63,000 sq. ft. office building with 52 space parking lot and a 161 space public parking lot. Discussion The application is for a planned unit development application for a combined office building and city parking lot. The purpose of this permit is to review the parking requirements and provisions for the office use. The office use contains 63,254 square feet of floor area. Fifty-two (52) on-site parking spaces are provided. Based on the zoning parking requirements, 210 spaces are required. The public parking lot located across Third Street and a part of this application provides 161 parking spaces. Total available off-street parking on the two sites is 213 spaces. The combined CUB/City site contains approximately 4.5 acres. A 63,254 sq. ft. office building and 161 space parking lot currently occupy the site. This PUD proposal would in no way change the use but condition the availability of the public parking lot for office use during normal working hours. At other times, nights, weekends and holidays, the public lot would be used by the non-office public. By combining the parking lot use and the office building use parking availability can be conditioned to the office use providing some security to the office user that the parking will be available. ~ The Riverview Lot is a public lot and available at all times to the public. This review does not make the lot exclusively available to the office users but available generally to parkers in the area which is primarily the office use. The office/parking use is consistent with the professional administrative zoning and the design of both the office building and parking lot have previously been approved by the city. Recommendation Approval as conditioned. Conditions of Approval I. The public parking lot use (Riverview Lot) shall be available for public use as long as the adjacent 63,000 sq. ft. office building is in use. Attachments Application and plans. crc Recommendation Denied 5-3 e . .. PLANNING ADMINISTRATIVE FORM Case No. Date: Fee Paid: Pf.,l/J11 S--B I z. - Z-;;J -1 Y -A- _ COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILL WATER, MN 55082 ACTION REQUESTED _Appeal _ Certificate of Compliance Conditional or Special Use Permit _ Design Review Permit -;s...- Planned Unit Development Variance _ Comprehensive Plan Amendment _ Zoning Amendment Other _ Engineering Review Fee Total Fee FEE o L(~) ADDITIONAL ENGINEERING COSTS MAYBE INCLUDED AS PART OF THIS APPLICATION Environmental Review EAW EIS No Special Environmental Assessment Required The applicant shall be responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. . lo~ Address of Project 12/ ~j ih,'-''''' /-I-Ff) E PIAJeJ 5r Assessor's Parcel No. /0[,1'1, - y~{)C (,I z.~o * Zoning District -P/~ Description of Project (? f: r :';, L 6u, t " / .(', '1 ~ p4/f.i(/~j "t- '" ...~ " "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit if it i~ granted and used." Property Owner /!, 1. ~~/ t;:f ~ /-- ~"1',(~,f,.~ Ct.t/7 Fe'''' P Mailing Address _ _____ __ _ _ __ Mailing Address ~zi' J /k.( 5T )~'A ,""11 Telephone No. 'fJ1~~/7-/ Telephone No. 771-1C7 77 Signature Signature Any decision made on this proposal can be appealed within ten calendar days of the date of the action. Lot Size (dimensions) _ x _ sq. ft.) Total Floor Area sq. ft. Total Land Area ~ ~ Proposed floor area ~ 3( s-V sq. ft. Hight of Buildings: Stories ~ f I q t'\.;. (J +- Building Coverage..' _ _ sq. ft. Principal Paved Impervious Area sq. ft: Accessory _ VI n-I n 1 b ~ Number of off street parking spaces f;; 2.(f)- '"Bu I (.- p;~ t/-. po.,vJCJ ~ ~ L t- _Date of Public Hearing is / - '7 - q 5' c? t- -'L - 7 -7'J (.. (.... (f4) D APPEALS D BUILDING MOVrNG PERMITS D CERTIFICATE OF COMPLIANCE n CONDITIONAL OR SPECIAL USE PERMIT L.J r---l GENERAL BLUFFLAND/SHORELANDIFLOOPLArN I I L--J i DESIGN PERMIT I . i..-.-J D GRADrNG PERMIT 521 PLANNED UNIT DEVELOPMENT U ON-SITE SEWER PERMIT II SITE AL TERA TION PERMIT U D V ARIANCg --=-- Ii VEGETATIVE CUTTrNG PERMIT I ! L-J D ZONrNG AMENDMENT D COMPREHENSIVE PLAN AMENDMENT n OTHER '-----' Record of Action on Application Decision Authority Date of Action Decision by Authority Appeals Period Appeal Filed Appeal Scheduled Appeal Decision Authority Apeal Decision Decision Complete LL.. "7 - 7- 9'7 Approved _ Denied (date) .. . e (date) (date) (date) e Date - 1~~~L C)/~ ~/ru / II ~# oQ7iQ 11)1 __,\\ ' Y ~ rr~ LI I / I -........... ----- - . ...... . ...... . __.L.- - . I r! -- -----= Bluff line - ----- - - -. <D t<. W<~I P...I'IcM1 ~ ~ 4- .I'<< 4... P , <Ill "'- Cts . West Parking$ - <D <D - - en -c c: N - ----- - ~~~- - I Pine Stre'et _ ___ .JI11~n nll.D -. r . --~ ..e------ -~------ - ,.rtln, DJ'. H _,.UtI {lnoJuJ"', I hnJ""', -II} SANDERS WACKER WEHRMAN ~ BERGLY l>>OSCAPE ARCHTECTS #D f'LA/'l\eRS 365 East Kelogg BoUevard . Sanl PaLl, IN"nesola 55101 612.221-0401 Fax: 612.297.6817 . ._Cht, .,.,.uClw _",. co "trY'lI Od6~ .1 ..CItt, HUN ,arli"'1/d-n,,- r...'uI'n, 4 hn'''', """J ~ 02 1 ] ~ (, 1" ~ .& I ~ ~ roul ",'nf {.fI'Io" ....Y Itt~'";/' J<<;#r.~1w fOM .ttJ follll'-1l"" hruqrnlY, . .h.,..,. ...11., ,rfMJrtj ,.rt,,,, "', -I" _,.e.n {"'cluJI,., ., ".IIJ"'., _'-1IN_] ... ,.In, 6f.rHf. ,.,.,,/lmll1Jlty Conupt I'IMI for thtJ 'West Parking Area P4~J< \ n' 4 - 1 1~S\- UfP~r ~ ~Wr:r -- y, I <7-p _ LEGENO: M/5CEL~NEOUS StlllwJlUr, MlnnllfO'tA 28 ^prl/199:5 1 <I,l> North Sell/II: I'. W :2 0 )-f @o 7P l~{sr ....-....../ lIXI/ltltIf c:ont-ouNI to rllmAln _ propo/le4 c:ontouNl ~..- propllrty II",~ SrrE ELEMENTS - rllf;.cln/nf willi ___ Ofl1Jlmllnt.ll/ fllnC411tff;h lltonll c:o/umn/l OfTlllmllnt.ll/ lI,ht /It.llndJlrd Pllrl:ltIf lot /I,ht /It.JfndJIrd JTTITL bltum/noulI pllrt/nf lot :IIII conc,."u WII/I: . ~ pltY/It" /lUrlllc/nf -::J[][:II[ /lUpII SrrE FU~Nf1l)~E Ofl1Jlmllnt.Jf/ bIInch ,_, OrTlJImllnt.ll/ bIInch IItff;h cluJ/NI "~NllNGS ~ ,trut trllll In trllll ,rlltn or pltYllr/I 8 c:o/uml1Jlr /lMM U'e/l/l e /IV/II",relln trU/I I:D2llil 1ICr/llln hlUlglI '0::> OrTlJIm/lltt.ll/ /lhro/16 IInd perllnnlJllli e I Ie I I ~,I1wate~ THE BIRTHPLACE OF MINNESOTA ~ MEMORANDUM TO: FROM: MAYOR AND CITY COUNCIL STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR R-- DATE: MAY 13, 1993 SUBJECT: DESIGN REVIEW OF CUB OFFICE RENOVATION, 110 EAST PINE STREET (CASE NO. 'DR/93-11) The proposed East Junior High School reuse/renovation plan was reviewed by the Design Review Committee (Heritage Preservation Commission) May 3, 1993 and the Planning Commission on'May 10, 1993. The attached staff report and project submittal document describe the project. There are sixteen conditions of approval recommended by the two City Design Review Agencies. The conditions basically require additional Design Review Committee review and comment on project design details that are not available at this time. The office use is a permitted use in the Public Administrative/Office, PA, Zoning District. Required parking for the use is located on the east office site (58 spaces) and west public parking lot (171 spaces). Fourteen of the public-lot spaces are located along Fourth Street.- It is proposed that they be constructed as needed and not as part of the initial construction phase. .. The 'proposal has benefited_ from the pubJj~ hearings and Design Review. The service area has been moved from the soutn (residential side) to the north (commercial side) of the building. The mechanical equipment has been relocated to minimize visual or noise impact. Parking on the east site has been increased from 34 stalls to 58 stalls and other changes made to improve the project. . Details of design review, as conditioned, will have to be completed before building permits for the project are issued. This review completes the Council plan approval for the project. A related action regarding the required TIF amendment appears elsewhere on the agenda. RECOMMENDATION: The Design Review Committee and Planning Commission unanimously recommended project approval as conditioned. ATTACHMENTS: _ Plannlng Commission Staff Report - DP/93-11. - Application and submittal - DR/93-11. CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612-439-6121 . . . PLANNING APPLICATION REVIEW CASE NO. DR/93-11 e Project Location: 110 East Pine Street Date: May 13, 1993 Zoning District: Public Administrative/Office, PA Applicant's Name: BWBR Architects, Inc. Type of Application: Design Review Project Description: The appl i cati on is for renovati on of and adaptiVe reuse of the East Junior High Building for an office use. The 1930 Junior High is a good example of a Moderne Style school building that was typical of the times. The renovation plans reorientate the building from the south (Pine Street) to the north (Third Street/Downtown) by relocating the main-entryway and constructing a three story atrium. Changes to the extension of the building are mainly on the north elevation. The emergency metal stairways are eliminated and replaced with windows. Windows similar to the existing windows are added on either side of the old stairs are open on the building to the north. A three story atrium entryway opens the interior of the building to natural light and the sloped metal roofed atrium lowers the profile of that new building element and merges it into scale with the building. The cupola on the building is reminiscent of the Central School which once stood on this site. The west, south and east building faces remain as they currently exist. Rooftop mechanical equipment are shown in approximately the middle of the roof. This should minimize the view from the south or north sides. Additional consideration should be paid to the location of the mechanical regarding noise and view. ...'"""="-- No landscape plan has been submitted. This plan should coordinate with the landscaping across the street on the West Parking Lot site. No trash storage area is located on the site plan. The landscape plan is conceptual only and lacks detail. The parking layout shows a turn-around and drop-off to accommodate off site parkers. A lighting plan will be required before final project approval. The lighting plan should indicate fixture type, location, height, and direct lighting down so the light source can not be seen from adjacent streets. The color of the atrium should be a color compatible with the existing building, possibly a brick, grey or dark green color. No signage is proposed. If any signage is requested, it must go through Design Review. If a sign is desired, a low profile ground mounted sign along Third Street near the driveway entry is suggested. _ I 1 e It is difficult to see from the. site plan but a sidewalk should be constructed from the entryway to Third Street connecting to the west slte parking lot. Before final approval of the design, additional detail should be provided as listed in the conditions of approval. Parking demand for the 67,199 square foot building is 224 spaces. Fifty eight spaces are provided on the east site and the public lot across the street will provide 171 spaces, total 229 spaces. Recommendation: Approval. Findings: The renovation and adaptive reuse is consistent with the Downtown Design Guidelines. Conditions of Approval: Y. A detailed landscape plan shall be submitted for review and approval. The plan shall indicate plant type, size, location as shown conceptually in the proposed plans. 2-:- No trees by the ravi nes to the north and eas t sides of the bui 1 di ng shall be cut or removed without approval by the Community Development Di rector. 3. A light plan shall be submitted showing the fixture type, location and lighting pattern. Lighting shall be maintained on site and the light source shall not be visible from adjacent areas. 4. There ?hall be no night lighting to ~a south and east of the building. 5. The color of the atrium and window color shall be reviewed. e 6. A sidewalk shall be constructed from the north building entrance to Third Street and West Parking Lot. /AJ 7. If trash is not kept ~side, it should be screened by a structure compatible with the color and material in the school building as approved by the City. 8. No signage is approved for the building. Any signage other than parking lot directional signage shall require design review. 9. The service entrance and access to the building should be located to the northeast side of the building. 10. The material of the mullion of the atrium and the window alignment of this atrium shall line with the existing windows. 11. The mechanical equipment shall be placed on the roof behind the atrium. 12. The service road on the east side of the building shall be remain as a minimum service road. 2 . ' 13. The east site shall accommodate maximum on-site parking consistent with ~ good circulation. ~ 14. The ravine area shall be cleaned up (dead trees removed and trash and garbage removed). 15. There shall be no CUB employee parking on Pine Street between Third and Broadway. 16. The steeply sloped land shall be cleared of debris and dead vegetation and maintained in a natural condition. Heritage Preservation Commission Recommendation: Approval as conditioned. Attachment: Application and plans. Planning Commission Recommendation: Approval as conditioned. -- ~ e 1 . . Caso 1" Ilbor ___________ fee Paid _______________ e CAS E NUt1B ER Date filed ______________ PLANNING AD,v\lNISTRATIVE FORlv\ Street Location of Property: . __~!..O_!2-~:._~t.:.:.::.____________________..______ I D .. f p See attached sheet Loga oscnptlon 0 roporty& ________________________________________ I Cub Foods, a Division of SUPERVALU, Inc. Owner: Name ____________________:':.__________________________. ------ Address_l~~S2!~~~Jr~~~_______________ Phone:_112:~~J_______ A . I' t ('!. th ~h ) N BWBR Architects, Inc. pp Ican II 0 er. an oW[ler: lame _________________________________ . - Address_~~~!!~::!_~::~_~u!~:}~~________ Phone:___~:::3!~:_____ Type of ReGuest&. ___ Rezoning ___ Spacial Use Permit. ___ Variance ___ Approval of Preliminory Plat ___ Approval of final PL:~t .:.__ Other :..__Q~~i.&ll_f~!..mj.!__.___ Description of ReG uest: _ :R~u.o.Yll.!j.Q.12.~l.:.~~~SJ:j.Bg-E;,"~l.l)J-i'!.ILi.9E-h:i1th-~sh~ol- 12.___ _Q.'!.b_ IQQ.<l.s':' ~~n:Q.O..FJl!~_l!.ellj..9.1!!~.r_ti! !~__ <..s~:: _ ~ ~ t;..a,E.!:~ ~L_ _ _ _ __ _ __ _ _ _ __ _ _ _.. _ _____ . . ----------------------------------------------------------_.. ------ *NOTICE: ENGINNEERINGFEES MAY BE GILLED TO APPLICANT. . Signature of Applicant: __________________._______ -. ~ Date of Public Hearing: ____H!~_~<;.;:]~_~~~3-'_!~~~n!~~_c:..o~~~:~o_n_~::~_1.?~_~~.: NOTE: Sketch of proposed property and structure to be dra'Yll.on back of this form or at- tached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set-backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied __,_ by tho 'PI~nning Commission on ___________ (dute) subiect ~o the ~ollowing conditions: _________.:___________________._______ ----------------------~-------------------------------------._----- 1- Approved ___ Denied ___ by the Council on ________________ SUbi(lct to the ~ 11 . d' " \ .0 oWing con Itlons: __________:.._____________________________________ ----------------------------------------------~------------------- . Comments: (Use other side). . . PLANNING APPLICATION REVIEW CASE NO. PR/92-57 e Planning Commission Meeting: November 9, 1992 Project Location: 110 East Pine Street Zoning District: Public Administrative/Office Applicant's Name: CUB Foods Type of Application: Parking Review PROJECT DESCRIPTION: Review of required parking for conversion of the East Wing of the Junior High School to an office building. Discussion: The proposed office use is a permitted use in the Public Administrative/Office District. The East Junior High School Building has 63,254 square feet. The space includes lunch room, locker rooms and gymnasium. The parking requirement for an office use is one space per 300 square feet or 210 spaces for the East Wing Building. CUB officials have indicated that, depending on relocation, 175 to 200 employees will be moved from their downtown location to the site. A parking lot is located north of the East Junior High Building. The existing paved area can accommodate approximately 70 spaces dependent on layout. This lot could be affected by the reorientation of the building entrance away from the Pine Street residential area to the north. The plans for the renovation are not yet available for review in conjunction with parking. -"'- CUB is purchasing the West Wing of the-Junior High site and giving that building and site to the City. The intent of the City is to provide parking on the West Building site for the East Building office use and study the reuse of the West Building. A review of the West site parking areas indicates that approximately 137 spaces can be provided in three locations. (See attached maps.) The Lower Third parking lot can accommodate 75 spaces with minimal retaining wall construction. As many as 87 spaces could be accommodated at this location with major retaining wall construction. The driveway and adjacent area to the South of the school power plant can accommodate 35 spaces with the recontouring of the Sloped area North of Pine Street and removal of the garage behind the school and boiler plant. The third West Building parking area is located just off Fourth Street behind the school. Depending on design, that lot can accommodate 27 cars. All the West building sites are within 300 feet of the office use as required by the Zoning Ordinance. The Fourth Street site may not be needed based on employee relocation and final parking lot design. e The total supply of East and West on-site parking is 207 spaces. This number may vary dependent on final parking lot design and construction. As with other 1 . , development projects, this review does not include on-street parking, although parking spaces are avail able on South Third and. South Fourth Stree.t. 'The parking situation will be monitored to make sure employees are parking in e designated areas and not impacting the adjacent residential area. One way of managing parking is to assign an actual space to each employee. Other methods of reducing parklng demand, such as car pooling or ride sharing can reduce parking demand. Also, the parking lots can be designed for some compact space which can increase the parking supply by 10 to 15%. The City of Stillwater is beginning to study the reuse of the West Junior High. The Stillwater Junior High Reuses Study prepared by the Preservation Alliance is provided as background information. A Task Force will study the possibility of converting the school to a community center with a variety of activities. Current plans call for closing the West Junior High after the current 1992-93 school year. A reuse decision should be made by June 1994. It is probable that the arrangement of parking described above will not be the final lot configuration and design for the office use and possible West Building reuse. The on-site space can adequately provide for the initial year of office operation. After the West Building reuse study is concluded, and its future use determined, a new review of parking will be required to make sure there is adequate parking for the office use and West Building use. Dependent on West Building use, a shared parking arrangement may work for some of the West Building use after normal working hours. RECOMMENDATION: Approval. CONDITIONS OF APPROVAL: 1. Two hundred on-s ite_ parking space~~hall be provided in the four lots, East Building (70 spaces), Lower Thfr-d (75) spaces, Upper Third (35) spaces and Fourth Street (27 spaces). 2. All office employees shall .park in the above designated lots. 3. All lots shall be paved and striped with safe access as approved by the City Engineer. 4. This parking approval is good for one year after the East Building occupancy and shall be reviewed by the City in June 1994 to reconsider the parking arrangement and future use of the West Building. 5. The front yard (Pine Street) and street sideyard (Third Street) of the East office site shall remain in landscaping and not be converted to parking. 6. The final plans for the parking lot improvements shall be reviewed and approved by the Community Development Director. ATTACHMENT: Maps. e .- -..- ...;.. e. Ces~ Nu...Sc: T./lf~~~Z Fee Pc:c ____rQ_':~_.___ Dc~a filec _~~L~~z~___ , .. CAS E N U j.t B E R PLANNING ADlv\INISTRAT!VE COR. I\/~ . . ~.... 110 E. Pine Street St..~ct Locetici. of P;,oper;y: . -~---cit;-or-still;;t~;~-Bl~~k-3-f~-L;t;-8--~2 L I Dos--:.....:cn .t. P,........."'....y. 1::1 1 1r ":l h T.L '" ":l 1? .' . Qcel ,-, ,.., II C. 1"- _.;;., . ____o.c.___-___c...._________________________ - t..J . Own e i: N e;;-: e _ _ _!. r:. ~ :.~~::.~ ~~!._~ :.~~~~_E~.:.!!:~.:! _~~ 1~ _ _____ ______ ___ _ __ Add..ess__~~L~_~~::::~_~~::::_________ P~ci.e::lJ_~~~~~______ A .-I'c-~. (7": ~~e".t..... ...-..). N..... r.",., ",I"\I"\~ c: P:-- 1 ....... .. all. . ...c.. CWj.r::. . l c...e _.....:;..__......~....__________2____________ Add:ess __1.g,I_!i~~~E_~~!~.:;!____________ Phcr.e: ___}_.O~:.~~~~~__ Ty?e cf Resues;.' ___ Re::or.:::g --- Approve! of Preliminc0' PIc; --- AppioycI of rind P!C7 .:.__ Other ".lZ:1:~L1;;~ :Ii" -'/;' I ~.- . "/ ..,I'-~~ ___ Seedcl Usa Permit . ___ Vedcncs Desc:ipt;on of Recuest: ___~.:J.lJ_..F..Q..Q.d.s.:j..s_z~~~j;..5 .,,-&..i..~~~ei;~J'...:.:.____ . . -~~~~~~:n~~~~-!~~_~~~IE~j~~~lz_g22_~~~1~J~~~~~~~~i~-~~~~~~___ : '.~.: ~ill~.h._Ela!) ~.L~E~S~1:!-~1'~.!:-:l!A2~~iI~~l!-J.i-",-,-~I!.~Il..~-f!.:.!:.<:'<:'!:.-!:~:':'o.!:.~: ii fCoj); . . 19ncaure o. P? lccn~: _ ____________ __________It Deta of Public Heering: _____________________________________________ NOTE: S~etch. of proposed propert'J and st:uc:-.ll'e to be d;a";:m.on back ot t.~is tor: 0:- at- · lo " . . '411' ..ac=:ea, snowmg the .0 owmg: 1. North dira~tio'C. 2. Location of proposed. st-ucturc on lot. 3. Dimensions of iront a..'"ld side set-back;. 4. Dimensions ot proposed. st:ucture.. 5. St;'~et n4..~es. c. Locatio.. ot ...diace=.t e:dsting buiIdlngs. 7. Other ir.:fo~Q.t:.on Q.S m:..y be reques~c. .1 '. . . Approved -__ Denie.d __._ by the '?I~r.ning Commission en .___-:-______-: (date) ,. ~ ~ .I. t. - " I I. ". . . . sU::JIec. ,0 .uc::: 10 OWlnC ccr.c.:.cns~ __________________________________ . ow . ------------------------------------------------------------------ .e Approy;;d -__ Denied ___ by the Council on ________________ subIec: to the ,. 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J ~ 4 .tti: r/~ 4< 17 18 l- 18 19 C//-y' tJV/ e!/ Ac,kt:'/ /; ~~~i--' I Itl /~ r61 ~ .s /~ 19 20 If ~/ /dr /ud/lt:'1 .)~~t//~/?~ ~ '/1/< 1\ 20_ f;\.t'~.r/ WtJ)/-k Ch/74.. -It! /A~ 4 //.,1/ II - - II 21 21 / / 22 22 23 23 I I 24 24 25 I 25 26 I I I 26 I I I 27 I 27 28 I 28 29 I I I 29 30 I I 30 31 I I I 31 I I : I 32 I I 32 I I 33 33 34 I I 34 35 I 35 ~'l I 36 , I e .1 , 38 38 39 39 I I 40 I 40 I I I ~ , ..... e .e RESOLUTION NO. 95-_ APPROVAL OF PLANNED UNIT DEVELOPMENT CASE NO. PUD/95-8 NOW THEREFORE, BE IT RESOL YED by the City Council of Stillwater, Minnesota, that ~ the planned unit development permit for office business use with parking, located at the comer of South Third Street and Pine Street in the P A, Public Administrative Office District, as shown on the attached exhibit, is hereby approved. Adopted by Council this 7th day of February, 1995. ATTEST: Jay Kimble, Mayor " \ Modi Weldon, City Clerk e e MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director v DA: January 11, 1995 RE: CONTINUATION OF CASE NO. SUBN/95-2 The Stillwater Planning Commission continued the public meeting for Case No. SUBN /95-2 until the February 13, 1995, Planning Commission Meeting. Therefore, Council should continue the public hearing for this case until March 7, 1995. f e e l MEMORANDUM TO: Mayor and City Council FROM: Parks and Recreation Board RE: Appointment DATE: February 7, 1995 The Parks and Recreation Board reviewed three letters of interest for a position on the Parks and Recreation Board. They felt any of the applicants would be appropriate on the Board. , e John R Melville 125 Northland Ave. Stillwater, Minn. 55082 David G. Junker Chairman - City Parks & Recreation Board % City of Stillwater 216 N. 4th St. Stillwater, Minn. 55082 January 11, 1995 Dave, I'm writing you to reinforce my interest in working on your Parks & Rec Board. The City of Stillwater has my resume from last years application. Below are some of my highlights, I feel I can contribute to the success of your Board. I would appreciate the opportunity to talk with you about any openings the Board has at this time. You can contact me at (work) 736-5133, or (home) 439-6858 ifa personal conversation is appropriate. Of particular interest to me would be long range planning for the cities needs. Your board has been very active in improving our cities current assets. You probably feel limited, financially, to "grow" our cities parks, recreation, and athletic assets. While the funds may not be obvious, I feel efforts to plan for the day they are and search out non-traditional sources is important. I would like to help where I can in this area. As you can see below, I've spent many years with the youth of our city in sporting activities. I'm convinced that we can be proud of our youth, in part, because they have parks and sporting fields to occupy their time. I'm equally convinced we are falling behind in providing this outlet. I'd like to make a difference, and appreciate your consideration. BACKGROUND, EXPERIENCES, QUALIFICATIONS: ********************************************** * Human Services Inc. (HSI), Co-chair of their $3 million dollar capital campaign planning team, * Commissioner of V AA Baseball program, * Co-chaired V AA Sports Complex development committee, * Coached youth sports since 1984 in V AA and SCVSC, * Lived in Stillwater since 1974, * Committee member of Stillwater Area Schools team that recommended new High School and renovation of old High School as Junior High, * Created Partnership Boards, volunteer development program, * Work for 3M for 23 years, (expertise in Strategic Planning and developing cross functional teams), * Participated in promoting the 1% Tax for parks, Sincerely, ~~ John Melville e 1IIII,IIIIIIIIIIIi 1,I, ~ 1IIIil 1111,111,1111 II 1,1111 i111 ,III I ,111, , I I I, I I I I I I, -.............. Angela Anderson' 1121 North 4th street stillwater, MN 55082 Morle Weldon, city Clerk . city Hall ,216 North 4th street istillwater, MN 55082 October 31, 1994 t" Weldon, Just recently I heard of an opening on the stillwater Parks and Open Space Commission. I am interested in serving on this 'commission. I have lived in stillwater for 8 years, and from 1990 to 1993 I served on the stillwater Planning Commission. I have also served 'on the Subcommittee for Transportation for the Washington county Comprehensive Plan in 1993/94. I am a landscape architect by profession and have been employed by the Department of Natural Resources since 1977. Over the years I have worked in several capacities there, as Environmental Review Coordinator, as Trail Planner, as Coordinator and Editor of the Trail Explorer publication, and presently as visitor Services Coordinator for Trails & Waterways. Thank you for your consideration. a:~4' ~~~ :L:derson (612) 430-2421 J e ~ .' ..~.~~ .", II ....:.~+~ " ; ..',.,-;. ....'~ _1 l h?"tl;~(~'..,' :, 1I\-1l\. " " " ~....-7'l 0 I~ ~ ~ '-'~ " .'\.-......w ~ f--<t"1 L-\;JI'--' B~ ,''LIU-~ c.O 1;)../5/ 'i'l I I I. I I II. I I J ! ~ II I! .1 i i I December 4, 1994 stillwater Parks & Recreation c/o City of Stillwater 216 North Fourth Street stillwater MN 55082 Board To Whom it May Concern: I am writing to apply for the vacancy on the Stillwater parks & Recreation Board. I live in Ward 2. I have owned a house at 307 East Laurel since late 1988. My home was part of the old territorial prison site and is located "under" pioneer Park at the foot of the stairway leading to Main Street. Because of my location near pioneer Park and the Washington County Historical Museum, I am personally interested in the wise development and maintenance of the area's facilities. My employer is Courage Center in Golden Valley, where I work full-time as a physical therapist. My contacts there with people with disabilities have made me much more aware of the need to reduce environmental barriers in our business and recreational facilities. I have been involved with a wetlands'mitigation study sponsored by the Minnesota Audubon Council for the past two summers. Being out in the field and observing development projects affecting wetlands made me more aware of the need to lessen the destruction of our natural resources and to more consciously preserve their quality and beauty. Local parks and recreational areas deserve the same thoughtful consideration. Prior to moving to Minnesota in 1986, I lived and worked in Michigan. It was there that I-served on three boards of directors: my professional association's district body (I was chairperson), a Christian-association-sponsored counseling center, and my church's governing body. Here, I have been on the st. Paul Audubon Society board of directors for a number of years; I currently am secretary. I also have served a term on my church vestry. These volunteer duties have given me experience with the decision- making processes of boards. I never have been on a city committee or board, and would welcome the opportunity to serve stillwater and its citizens in this manner. I respectfully ask that my name be considered for the current opening. Sinserely, l(;~!JL1. t. '-ft Ht"1L(},::" Linda R. Amrein 307 East Laurel Street Stillwater MN 55082 (W) 520-0487 (H) 439-7670 e e MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director fl.-/' DA: February 2, 1995 RE: CONSIDERATION OF DOWNTOWN PARKING PERMIT AND VIOLATION FEE INCREASES This item was presented to the council at our meeting of January 2, 1995. At that meeting, it was continued in order for the parking commission to received downtown business and employee input in the change. The parking commission met February 1, 1995, but would like more time to get input. The item has also been referred to the chamber of commerce for comment. Recommendation: Continue item until downtown businesses and employees have had the opportunity to comment on the increase. . e !e I MEMORANDUM TO: Mayor and City Council ~ FR: Steve Russell, Community Development Director DA: February 2, 1995 RE: ON-SITE SEPTIC SYSTEM PERMIT FOR SINGLE FAMILY RESIDENCE LOCATION NORTH OF WILLOW AT FIRST STREET This item was continued from the council meeting of January 2, 1995, for Building Official review of the soils information and to contact the owner of the property regarding support for installation of urban services. The Building Official has reviewed the soils and he indicates they look good. The city attorney has prepared an agreement for owner signature (agreement attached). Recommendation: Approval subject to owner signing agreement Attachment: Staff report of January 13, 1995 MAGNUSON LAW OFFICE 6124395641 p.el e WAIVER This Waiver is made by Peter and Margaret Zoltai. 1. The City Council of the City of Stillwater at a regular meeting thereof held on the 17th of January, 1995t took action under Stillwater City Code Section 2903, Subd. 3. to allow Peter and Margaret Zoltai to construct an individual sewage disposal system on part of Lot 4 and Lot 5, Carli and Schulenburg's Addition to the City of Stillwater. 2. The Permit was granted since at the present time it is not feasible to install municipal utilities to this site. 3. There is, however, the possibility in the future that with the assistance of federal and state aidt the City will be able to construct sanitary sewer and water facilities in the neighborhood and at that time it would be feasible to connect all properties in the area to these municipal facilities and it is for this reason that the Waiver is given. Peter and Margaret Zoltai, therefore, agree that when sewer and water facilities become available to this site, they will not contest the improvement on the grounds that their property is already served by an on~5ite system. They agree that they will connect to the municipal facilities when available. on the same basis that other residences in the improvement' area are required to hook up as these services become available. Peter Zoltai Post-It'. brand fax transmittal memo 7671 Fro", 1 Co. Margatet Zoltai Fax It e MEMORANDUM e TO: Mayor and City Council FR: Steve Russell, Community Development Director!--- DA: January 13, 1995 RE: ON-SITE SEPTIC SYSTEM PERMIT FOR SINGLE FAMILY RESIDENCE LOCATED NORTH OF \VILLOW AT FIRST STREET Discussion: The request is to construct a single-family residence on a lot of 30,000 square feet in the Dutch Town area. No city sewer service is available to the area. Sanitary and water service is not cUlTently available in the area. The applicant has percolation tests for this site and drainfield location and layout that will be reviewed by the building official. Recommendation: Approval of on-site septic system subject to building official approval. Findings: There is no feasible way of providing city sewer service to the lot at this time. Attachment: Application -9( (~v~l~~ rJ .tiY frYl . QF~;Y P A . /frY-- e ~ ... ',i'r 'I ,.- ;.: I::" l~ I \ C.;r'{ -0 ~~ "2.. Application No. APPLICATION TO INSTALL ON SITE SEWAGE TREATMENT SYSTEM CITY OF STILLWATER, 216 NORTH FOURTH STREET, MINNESOTA 55082 e City Code Sec. 29.03, Subdivision 3: Installation of individual sewage disposal system. "No individual sewage disposal system shall be hereafter constructed Wl thout a permit by the Ci ty Council." Appl i~ati on Fee: evo6o jCj f<:ne~ .~ Yo XL X . \!vi LLo tv )1; '} <; fiT1llvUr (' (~t'tl{,.(tr\ ~It-~. 95 L()~tJ...~ .... 1- (5" 5t.~.!fih New Installation Ear A 1 terati 011 0 Repair 0 Other 0 The following exhibits are required as part of this application: Disapproved Disapproved l/LLI'1S . . Percolation Test: Approved Soil Boring Report: Approved - Bui 1 di ng Pl ans: Date Received ~ Site Plan: Site plan shall be drawn to scale showing location of buildings, lot lines, percolation test, soil borings, proposed location of system and water well, location of existing systems and wells on adjacent lots and topography of lot. - Site Plan: Approved Dis~pproved Reason for disapproval of submitted exhibits: Agreement: The undersigned hereby makes application for Permit to Install or Extend Sewage Treatment System herein specified, agreeing that all such work shall be done in strict accordance with ordinances and regulations of the City of Stillwater, Minnesota. Application is for an installation at a specific location on the site: any deviation from the approved location will cause the permit to become void. It shall be the responsibility of the applicant for the permit to notify the Office of the Building Inspection Department that the installation is ready for ins ection before any part of the sys tern has been covered. Y\ :/- ~ I . L i :> Signatur or Appllcant Date Reviews: Planner: Date: Inspector: Date: Council Decision: Site Suitable: [] Site Unsuitable: [] Additional Tests Required [] Date: Conditions or Comments: e e . EARTH SCIENCE 2OIS2O JUNO AVE. NO. FOREST LAKE, MN 55025 :COR C=6.H~ CC>.......",..~/;..:s ,LI ~. ,e. c:.. L-Jl!Asr .3 / 57' c ~.L/TVx..y AvL' N~. :5'7'7 ~""'VLI .M...t..{. CS/IO LOCATION ~O-r ~ - 8~ ~., -.I I so. .:1 7 ~-r:' o..K Lor S- - B J.L cf-9...j NP. 7.3 ~r: ~ - ~-r- S- e 41::. ~ 7 - loA.hlla t-<3 -J r'~r s-r~' "-'r:J . r''-dl'. #" 6' - 0 'T 6170 - '7'T~ ~,.,,~::It 8'- OJo 017(1 _ 7o.;zo P~I' ~ tf- 0 'l~ 70 - 7""0 The results of this soil test d~es neither approve or disapprove this site ~s to tte installation of an on-site seware treatment system. c..... IC.I-; ..J SGH ,i u;./ .6 .E ~c. S "" ... /,. G ,,-ry a"':- .:r r/ If V//J# r..! x , """. This test information should be submitted to the approvinf Offici~ls, at the earliest time possible. - (QJ(Q);~ 0"0;p. by H. ';"IE:~ VE~ M.P.C.A. C~rtf.j 00551 Date /~ 71'v~~ I"()~(d It ';'" ,'I I LIL,:,.i~,a CERTIFIC.AITE OF SURVEY . , SURVEY MADE EXCLUSIVELY FOR: Mr. Kenneth Seefert, Croixland Excavating, 10003 N. Mendel Rd., Stillwater, MN 55082 As described on Doc. Nos. 399058, 399059 and 399060, ' Office of the County Recor~er; Wash. Co., Mjnn~sota. NOTES: Orientation of this bearing system is assumed. o Indicates i"ron pipe monument '.inplace marked 6 wit h' a p I a s tic p lug ins c rib e d RL S 1 3 7 7 4 . / "M." Indicates measured value. "R." Indicates record value. Note description gap as shown h~reon. Bit. Pavt. ,'and ddve- '~ay locations shown are approx. Underground or ov~r- head private or pub. uti 1. on 'or adjacent the site'were not loco in the tourse of this survey. 'Carli and Schule~ burg I s Add. is recorded as Doc. No. 416049, Wash. Co. Records'., . .e . JOB NO: " DESCRIPTION: , \\ , \~ ~ u \~ ~ \ ,. ~~ ~\\li ~ ~~< . - " \.:. . ~ --'1\ ~ .~ '4:: . .:J~ ~ 8/7'. " 'I, l t; ,-" None BARRETT M. STACK STILLWATER, MINN. 550H2 MINNESOTA REGISTERED LAND SURVEYOR Tel. No. 439-5630 N. Nfl. 9S -.e. /~~O -- I /~/,:. ,It/p, .5Y'?t15"6' ,:. .8~ M7. 7] //:E." 7.~ . · :J ~~#9~7D7rLn ~ ~ .~ . t 1D'lr 9 2../ 0 7'p 20 .! ~ ~ .....~ ".f)t?c. Alo. 319.159 !(,:::; . ~\\l. I\i 5t1. Z7 /E'er , , r ~ f2 I-' I 0~ ID*- "}.1. 7D ~~~6 'f(~x'c.e\ . AP()' . ~ ~ \l\ '" \) ~ ~ ~ ~ ~ ~ y'7 '. rJl.u[2 c,Jv ,,'::-' 4- C .. 1);/ ~ ::;..... I . P'<<. ,tVt'. ;179 tfJ~t:J -,?, /.$"0 . _/l/89t7;?L7's:'B''$ n./~9.93 '-.. W//.lOj,(,,' "'5.,; 1-9 ... - ~I~ 'IS ~'Il ~~ ~ ) ~~\\.v oJ.. ~~ ~ 3 hvr. ~ ~ '1 "1 - <t' \.{\ ~ 11\ 0' <t r: ~ !};" 3: '2. X l /"= 5IJ' I hereby c~rtify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the taws of the State of Minnesota. .' . ..~dRf~.~..~.................. \ Tod Drescher Architecture 13 Judd Street Marine on St. Croix, MN 55047-0272 (612) 433-5600 Da tc. ..~.!l~ .Y....Z.L.... L$.~. ~......Reg.N o...J .3.7..7.~... ........... . e e MEMORANDUM TO: Mayor and City COWlcil FROM: ,.,../ Klayton Eckles, City Engineer \L~.l SUBJECT: Second Reading of an Amendment to Ordinance No. 791 Regarding Grading Escrow Provisions DATE: February 2, 1995 DISCUSSION Attached is an amendment to Ordinance 791. The amendment would eliminate the requirement of establishing turf on all lots prior to release of the grading escrow. 1bis provision of the ordinance is difficult to enforce with the City's current staffing and also puts Wldue hardship on builders who have projects that carry through the winter. RECOMMENDATION I recommend COWlcil hold the second reading on an amendment to Ordinance 791 by eliminating certain conditions from grading escrow provisions. e e ORDINANCE NO. . AMENDING ORDINANCE NO. 791 BY ELIMINATING CERTAIN CONDITIONS FROM ESCROW PROVISIONS GRADING THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Section 1. Amending. Section 31.01, Subd. 25(0), Paragraph 6, Subparagraph 2 is deleted. 2. Tart ffitlst be established by tRe use af grass seed or sod OR aU 10m 't,itRiR g 60 days, eKeluaiag tRe time bet-.veeR Oeteber 1st aRd May 1st, of issuaftee of a Certifieate of Oee\:tf}aBey. Turf ffitlst be estaelished OR aU eKistiag de'lelef)ed lots by Sef>~lRber 31, 1994. Saving:. In all other ways the Stillwater City Code shall remain in full force and effect. Section 3. Effective date. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of , 1995. Jay L. Kimball, Mayor AITEST: Morli Weldon, City Clerk Publish: e It \J S 5" MEMORANDUM TO: Mayor and City COWlcil FROM: Klayton Eckles, City Engineer r:: /:. - / SUBJECT: Well Abandonment and WeIIhead Protection Program DATE: February 1, 1995 DISCUSSION At the January 17, 1995 COWlcil meeting, the COWlcil asked me to provide information on well abandonment procedures in the City of Stillwater. According to State law, whenever a property owner discontinues the use of a private well or has a private well that is contaminated, that well must be properly abandoned. In the Southeast area there are a number of people that are for the first time hooking up to City water and therefore, have private wells. In almost all cases, these people continue to use their private well for lawn sprinkling. and so forth. Therefore, they are not required by State law to abandon their well. The Water Board will be providing the attached information pamphlet to all property owners on existing well systems when they hook-up to City water. It should be noted however, that the City is not the enforcement body of this regulation; it is currently enforced by the State. Therefore, our duty is to inform the residents of the situation and advise them on proper steps. Also at the January 17th meeting. Council reviewed some information regarding well bead protection. The Minnesota Department of Health has notified the City of Stillwater that we are part of the well h~d protection program which the State is cmrently in the process of implementing. I have discussed this issue with the Water Department and they have indicated. that well head protection is part of their comprehensive water plan, and they intend to abide by whatever Health Department regulations or requirements are developed for the City of Stillwater. RECOMMENDATION I p.a \'e no recommendation at this time. This information is strictly for the City COWlcil's information and is in response to COWlcil request for additional information. e e lJ~ " MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer \L..I!' SUBJECT: Water Levels of Long Lake DATE: February 1, 1995 DISCUSSION At the January 17th meeting, C01.IDcil received a request from property owners on Long Lake that the City investigate high water conditions of the lake. There is currently no imminent threat of any flooding of the homes and it is my nnderstanding that 'the overall drainage system has been designed to accommodate ultimate development conditions of Stillwater. However, due to the residents concerns, I have been discussing the issue with the Department of Natural Resources and Dick Moore of SEH, and we can provide additional information to Council in the near future. RECOMMENDATION I have no recommendation at this time. This memo is for Council's intormation only. e Ie v ~ '7 MEMORANDUM TO: Mayor and City COlUlCil FROM: Klayton Eckles, City Engineer liv/ SUBJECT: Stillwater Drunp Site DATE: February 1, 1995 DISCUSSION Near the intersection of Myrtle Street and Eagle Ridge Trail there is property owned by the City that at one time was the old Stillwater dump site. This site has not been usedfor dumping since the I %O's. In the mid-1980's the Minnesota Pollution Control Agency did a initial study of the area. The MPCA now has a new program in place called the "Voluntary Investigation and Clean-up Program (VIe), which is designed to be streamlined process for cleaning up hazardous and contaminated sites while avoiding costly Superfimd requirements. Because the City of Stillwater is potentially one of the responsible parties for the dwnp site, we have agreed to enter it into the Vle program.. The fIrst step of the VIC program is a phase I and phase II environmental study. After all of the studies have been completed then at the direction of the MPCA, appropriate clean-up methods would be employed. In order to complete a study of the site, an environmental consultant must be hired. We have $25,000 in the Engineering budget, which is designated for environmental studies and consulting services for 1995. The cost of this environmental study will probably be between $15,000 - $20,000. Joe Otte of the MPCA has contacted me to check on our progress on completing the initial studies as part of the VlC program. He indicated that it is important to make progress on this issue. The next step for the City of Stillwater would be to choose an engineering consultant and price for completing the necessary studies. RECOMMENDATION I recommend Council authorize staff to begin the selection process for choosing a consultant to complete the study. e e l) ~ ~ ORDINANCE NO. 803 AN ORDINANCE AMENDING THE STILL WATER CITY CODE SECTION 31.01, SUBDIVISION 5, ENTITLES ZONING/ESTABLISHMENT OF DISTRICTS The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The Zoning Map is amended as indicated on the attached map marked "Exhibit A". Section 2. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 7th day of February, 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk Published: Ordinance No. 803 "Exhibit A" s" e ..ltJ . ..,...., ...... u " .... . '. . . . '.. ,".: " '....-.",. . . . . '. .. . '. , . .' . '.' '. . " . . -.' ,,' ..... '....., . . .. .", '- ," '. . ,",. . ',.", '. ,', :.".: . ", '. . " .' . . ..' '. .. . un 1529 I 1532 1S40 1541 154' 15504 15S5 \ 1564 ORLEANS 1>10 ~5049-1.~'. <.~..::., 1561 .......:.....::...:.. . 1573 ,..' .:..... " ..~ ............H . ,'. " ", . . '. .. .. . .. . WE . . . . .:.... .', ;VE CREST BOULEVARD. WEST. ", ," . .',. . .- . . '", ,'... 'IU~ ..... ..~~A:.....:..::........... /lw y 3b ..~.; e, I e e ~' ~ 6 (~ MEMORANDUM TO: Mayor and City Council FROM: -./ Klayton Eckles, City Engineer 'f.-"t. SUBJECT: North Third Dump Site Study DATE: February 1, 1995 DISCUSSION Atec Environmental Consultants completed an environmental study which looked at some historical dumping that took place at the extreme north. end of Third Street. Some of the dumping took place on the property now owned by the Krafthefers, becauSe the existing City street is actually located on their property. The report which Atec completed was submitted to the Minnesota Pollution Control Agency which has reviewed and accepted the report. However, the MPCA is requesting some additional information. The additional information which the MPCA is requesting was not part of the original Atec proposal. As per the attached letter, Atec can complete the work requested by the MPCA for an amount not to exceed $2,084. After discussing the issue with the MPCA, I am hopeful that we can actually stay below this dollar figure, because the MPCA will not be requiring a formal report. RECOMMENDATION 1 n;commend Council authorize the expenditure up to $2,084 tor additional environmental services from Atec Environmental Consultants on the North. Third dump site study. ATEe Associates, Inc. ~. 1479 Energy Park Drive ~""I 51. Paul, Minnesota 55108 (612) 645-9520, FAX (612) 645-9529 e January 16, 1995 Mr. Klayton Eckles, PE City of Stillwater City Hall: 216 North Fourth Street Stillwater, MN 55082 RE: Proposal/Cost Estimate Phase I Environmental Site Assessment Lot 57, North Third Street City of Stillwater A TEC # 55-497 Dear Mr. Eckles: Attached is a copy of A TEC' s Phase I/II proposal'dated April 20, 1994 which was prepared for the above referenced stte. As indicated by the proposal, ATEC's not to exceed cost for completing a Phase I environmental site assessment (ESA) is $2,084.00. Per the Minnesota Pollution Control Agency (MPCA) letter dated January 9, 1995, ATEC will provide additional emphasis on a review of aerial photographs, interviews with city and county personnel, interviews with past and present residents, and city and county records. If you have any questions regarding this proposal or if we can provide any further information, please feel free to contact myself at (612) 645-9520. Sincerely, A TEe Associates Inc. /I~(~~ Mark S. Mason District Manager MSMIWT/ak e American Testing and Engineering Corporation Offices in Major U.S. Cities/Since 1958 Consulting Environmental, Geotechnical and Materials Engineers ~ MEMORANDUM e TO: Mayor and City Council FR: Steve Russell, Community Development Director ~ DA: February 3, 1995 RE: PREAPPLICA TION REQUEST FROM JOHN AND KELLY SEMLER FOR TAX INCREMENT FINANCING ASSISTANCE (TIF/95-1) Over the past three months, Community Development Department staff have worked with John and Kelly Semler to help them find a site to relocate their existing business to the West Stillwater Business Park. , At this point, they have located a site on Tower Drive and have prepared preliminary plans for construction of a 12,600 square foot building. The business currently employees 47 associates. Attached to this report is a preapplication for TIF assistance according to the city's tax increment policy, Exhibit "A", (I have enclosed a copy of the policy for councilmembers Exhibit "B"). . The project is a contributing parcel within the scattered site TIF district so taxes will be generated from the development that can be used for qualified assistance activities. Based on the preapplication, the TIFpolicy goals and objectives and redevelopment purposes its is recommended that the council direct staff to work with the Semler's on a tax increment assistance agreement for council review at your meeting of March 21, 1995. Recommendation: Review preapplication request for assistance approve preapplication agreement and direct staff to continue working with the Semler's on a tax increment financing development agreement. Attachment: Preapplication e p . /I ' 6(11 (1, r f(I CITY OF STILLWATER PRELIMINARY AGREEMENT FOR TAX INCREMENT FINANCING e (I) This Preliminary Agreement made and entered into by and between the City of Stillwater, a Muni"cipality organized and operating under the laws of the State of Minnesota (hereinafter called "City") and _\-.h,.1 t.~\\i Sc.n\..ef ., ~G~-i--zed-under--the-laws- of --th e-St-ate-of (hereinafter called "Developer"). WITNESSETH: (II) WHEREAS, the City has received from Developer a request that the City provide tax increment assistance pursuant to Minnesota Statutes, Sections 469.124 through 469.134 and Sections 469.174 through 469.179 (collectively, the IIAct") in connection with a project to be undertaken by the Developer within the City. (III) NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: A. The Developer agrees to deposit with the City $3,000 for any and all expenses and costs of the City in connection with the preparation of the developnent program and all documentation and procedures required by the Act in connection with the issuance of tax increment bonds, whether or not the tax increment bonds are actually issued, as verified by itemized statements for services renoered. Costs and expenses shall include, but not be limited to, all out-of-pocket expenses, all fees for legal services, all fees for architectural engineering and financial services including feasibility reports, all administration costs, appraisal costs, all costs of reports and hearings. Monies not expended will be refunded to the applicant. Additional expenses, if any, will be passed to the developer. B. The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to its entering into a Development Agreement. C. All applications and supporting materials and documents shall remain the property of the City. All such materials may be subject to disclosure and/or public review under applicable provisions of State Law. (IV) IN WITNESS WHEREOF, the City and the Developer have executed this Agreement. Approved by the City df Stillwater, Minnesota, this 19, day of DEVELOPER: I(t,~ LA 1_v'V"J ,-vl\ . \ CITY OF STILLWATER e e' .' , I'. . ,'e ..' .; K1~~~~s~ JanuarY 27, 1995 '~tepheriS~Russell '. .. . Communitypevelopment Director. . Cityo( Stillwater :. . City, Hall ' .'216 "North'FourthStreet . . Stillwater,MN5.5082 . . Dear Steve: ". ' .' .' ." "- . . Enclosed you'll find our pre-application for taj(increment financing assistance from.the' cityofStiU~ater. I've also enclosedthe requiredch~ck-~or $3000.00. .' .. '. - . .,' . . . Pleas~ look this inforrmitioti over and let-me' know if you need anYthing further b'efdre the <;itycotincil meetiI:tgonFebruary 7th, '. '. . . . Sinter~ly, '" .... . ~.~ K~lly Semler' . '.' Vice President 140 QUAIL STREET ST. PAUL,MN 55115 612142.63221 FAX 612 /426 3800 .. CITY OF STILLWATER PRE-APPLICATI ON TAX INCREMENT FINANCING ASSISTANCE e Legal name of appl icant:~ \11\ (1<\cD [j {:..--o\ 'K.f 1 "f L, ~~ m ~ Address: 1L\'O (},--^c:L-\ ,St-vce.1- Telephone number: ((0)2-) L-\L~-7z..2...1 Name of contact person: Ke.\ \ '1 ~."0.kA REQUESTED INFORMATION Addendums shall be attached hereto addressing in detail the following: 1. A map showing the exact boundaries of proposed development. 2. Give a general description of the project including: size and location of building(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; other pertinent information. 3. The existing Comprehensive Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development wi 11 conform to the 1 and use des i,gnat i on and how the property will be zoned. Explain any discrepancies between the proposed development and the existing land use designation and zoning. 4. A statement identifying the public improvements requested to be financed and why the costs of the improvement cannot be paid by the developer. 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new jobs to be created and other community assets. 6. A written perspective of the developers company or corporation, principals, history and past projects. Applicant understands and agrees that the information contained in this application, and the information contained in items above, is intended for use by the City of Stillwater, its officers, employees, and agents in connection with the City's consideration of possible tax increment bond financing for applicant's project; however, the City gives no assurance that this information may not be disclosed, in whole or part, to persons other than City's officials, employees and agents. SIGNATURE Applicant's signature t,)~~ \:-~",-L/1 I 1/z,lqS-- I ei Date ~ ! :U~~~...~{\ '" ,"". ,;r;,.~..,,'i\.,',' . ", ....i\:'[.;.~.. ~-~~ ........1.. .(-t,. : . ~:;(>n::i~;:,:~\' :' '~'i1 ,: :;.,~ . ......ll 'S"'~~~.~'~ ,j:" . ~ t1~/"~' . ,,&<~~~.t~~."::J. .',' r _~. t. \1:Rt<...-. ,j~""'b....", ,T,. 1 ., "t ~ ~., .~);{;,~4{ ~.'{~? -t' ~:' If. /~"f ~. ~. if. ~ r~~ r::i"A~ ~~.: " ;:l ~ ~". ,~. f '.w; {1. ...5~'I~ill - ~:'" ;:.;';' :j.L!:?'J ';Jr J'" :'j" ,) . '-"', I., 'r,- ~.. "'-' -, j <" . :,. J' i~;; ;'.:.~-' ....~ r':.~~ \"~',::~:'" ..r~.._" ~~;l .\~;:;~"."'.' ---)....\: ; "Sg-' L j I, ~ 1 ~~,;~."'r-''--;"~' }: '~':-:~~'IJ ( '-r~.. ,,;;~: --;t~ ,. r-;'-, , , ,;p-..~t '" "'. ~f;i.:"."" . :~, '.,; '~. ... ~ ~ I' ' ;1 . :.s. /: ..,' " ..,5 I/~ COR:~~t r.1'~ :;.:~;' . ,]: Sr...~-i.' 32"-:'~';,'}~'~: .~: . . " . ~lt .. I ...~. t')'L'" ~ I " ~ ... .. .' It ~t. - ~ ,'.' ~... ~,;" I ',I. :',i""J}'t.~l1;:r:"~'\~ . j . /r', . .~ ~ it... '-<i: 't.. '\ .~~::.. ;~.r....... ;".,J_ .tt-"'l 11' 't, ~"_.~,,,:....l<..~-"~ t 1 t '"' ,.... ',..1, ~ .~: ....... :,r'\~, :':. .''''r'~ .' "''\~h ~.~ 1JJ.-o1 Il~ II .rr~~ ,~,l f)'-O" ~. ~ f,tl\~~ - <) J ~ - ..-. . " . ~ - .. .... . <) , -~ 1 I ( J I ~/.. I ~fe~) j L- J I -- --~ 1 ) ~. '" ~ 'HJ ~.~. I \ I L ~ V/A'reJf- ~ ~/'l - ~ r-= ~ . AJ.~~.:tT.:L e ~~~ ~.~"IOI?1I~~ ., 120%. '%.lIt 1lVV tlUILQIt.\(i- f'/cM~ ~ ~ 1- \l\o' ~ - I/~' CK ~ lUG I/ICCO ~ W' ,...,.,....-: '/'?1CO \'l",th:J/~ :0 +1 ~e,6.De~' ~ ~ e SIte oPna.\ D II . \ .~I_O\l ~~ . t '\1',.a.~. ~ ~ Addendum #2 e Description qfthe Readex/Semler Prqject CUrrent plans are for constructing a 12,000 square foot building on block 2, lot 6 of the Hooley Addition on Tower Drive in Stillwater, Minnesota. The initial building concept is to construct a single-story building that is rectangular in shape with a combination brick/split block exterior on three sides. The south side (facing away from the main entrance) will be stucco or an equivalent. This south wall will be the expansion point of the building. Provisions will be in place for an additional 8,000 square feet to be added when necessary. Interior space will be a combination of private offices and open space. Since producing work requires the collaboration of several functional groups, providing an open, flexible space for work stations will help us adjust more easily to future needs. The building will sit toward the front of the property, thus allowing space for expansion in the rear. It will be located close to the west property line to allow for parking on the east side of the building. Readex is a mail survey research company. We design and mail surveys, tabulate and analyze the data and put the infonnation together in a final report for our clients. Although we are in the service business, we do not have many customers walking in our doors. Our clients are scattered throughout the United States, so our traffic flow has mostly to do with our associates. Our business hours are 8:00-4:00 Monday through Friday with a small shift of part-time associates working until 9:00pm. These starting and finishing times are the only times there would be any kind of large traffic movement. We currently have 47 associates and anticipate approximately 20 new hires over the next 3 years. Some of these folks are part time, so our vehicle count will not be quite as high as our employee count. Our anticipated vehicle counts are: Year Number of vehicles 1995 1996 1997 45 48 54 We expect the construction on the building to begin in May 1995 and plan on occupying the building by October 1, 1995. e e Addendum #3 Land Use and zoning The existing Comprehensive Plan Land Use designation of the property is Industrial Park and the property is zoned Commercial Business Park. An industrial park is an area in which industries are located, not private residences. Readex is an industry (Le. business), therefore this proposed project will conform to the current land use designation and zoning. e e e Addendum #4 What is Requested We are seeking Tax Increment Financing from the city of Stillwater to assist in the purchase cost of the land described in addendum #2. This land is currently vacant. We also would like to explore the possibility of assistance with landscaping costs, site preparation costs and the costs of parking facilities. Because of the cost of this project ($750,000-$850,000 for land and building) we cannot go forward with this project without financial assistance from the city of Stillwater. This project will hit the company hard financially because we have owned our current building for over twenty years, so any kind oflease or mortgage payment will be new. It is not as though we will be able to trade a current payment for this new payment. In addition to the property in Stillwater, we have an opportunity to purchase some land in the city of Mahtomedi, where our business is currently located. The Mahtomedi property is also in a TIF district and the city of Mahtomedi has indicated we would most certainly be eligible to receive assistance. The Stillwater site is more desirable to us, but we 40 have to keep our costs as low as possible. Without Stillwater's financial assistance for the property purchase we would have to consider moving the project to Mahtomedi, where we would be able to get some assistance. It is our desire to locate in Stillwater. Addendum #5 Public Benttftts qf the Project The immediate public benefits of this project are twofold. First, the project will increase the valuation of the property described in addendum #2. CUrrent plans are for constructing a $650,000 building. This would raise the tax on the property by a substantial amount, thus providing additional income to the city of Stillwater. Second, the project will increase the employment base of the city. We have 47 employees currently, but have plans to grow the business by 10% each year for the next several years. We will need to hire more staff. Also, the current staff will have a positive economic impact on the city through buying goods and services in Stillwater. e e Addendum #6 e Perspective on the Developers HISTORY OF COMPANY Readex began in 1947, offering research services to the magazine publishing industry. The firm was launched by Bob Pendergast, an advertising agency executive. The original business focused on conducting through-the-book, publisher-sponsored readership studies. By the end of Readex's first decade, advertisers, agencies and magazine publishers were beginning to make major decisions regarding their advertising and editorial content based on information provided by Readex. In 1961 Readex headquarters moved into its present building. Unfortunately, Bob Pendergast died that year. During the next decade Readex continued to serve its clients under the direction of Lenore Pendergast. In 1975 the business was purchased by John Butterfield, a former department and specialty store executive. During the next five years, the company grew at a significant pace, adding staff and integrating computer technology into daily operations. In 1991, John Butterfield sold the business to Kelly and Jack Semler. It was this year that the company made a strategic decision to broaden its potential by changing its. mission. Readex moved from a magazine research company to a firm which specializes in mail survey research and related services. The goal of this paradigm shift was to provide for growth opportunities outside of the historical market served. The magazine publishing industry has been good to Readex and we continue to do well at adding new magazine clients, but the magazine industry does not appear to provide significant opportunity for continuous growth. The industry is consolidating and new . communications media could threaten magazine publishing. New business opportunities have opened in markets outside of magazines, although magazines remain a top priority. Our profile research (custom research for both magazine and non- magazine clients) grew by 40% in 1994. It is the intention of everyone involved with the company to find ways to help the company continue to grow and prosper in the future. PRINQP ALS e There are eight members of the management team at Readex. For the purposes of this addendum, a brief history on Jack Semler and Kelly Semler are included. Jack Semler Jack is Readex's president and CEO. He began with Readex in 1982 as National Sales Manager. In 1986 he was promoted to Vice President of Sales and then in 1988, to Executive Vice President in charge of marketing and sales. He was appointed President in July 1989. He and his wife, Kelly, bought the company in January 1991. Addendum #6 (continued) Jack Semler (continued) Readex sales figures increased approximately 50% in Jack's first few years. This sizable growth was due in large part to Jack's energy and drive in the sales process. Both Readex's client list and volume have more than tripled since 1982. . Jack came to Readex with a background in magazine space sales. He graduated from Western Illinois University in 1977 with a BA in Mass Communications. From 1977 to 1980 he worked for Advanstar as Regional sales Manager for two trade magazines. Jack worked for Stevens Publishing for two years before coming to Readex in 1982. Kelly Semler Kelly has had a diverse background at Readex. She began work in 1980 as a mail room clerk, filling in in other areas of the company as needed. In 1982 she became a Project Director until 1985 when she left to finish her BA in psychology at the University of Minnesota and raise children. She graduated magna cum laude in 1990. Kelly returned to Readex in 1990 as Resources Manager, the year before she and Jack bought Readex. The growth of the company necessitated someone to take over organizing the details of personnel and plant maintenance. She currently fills the role of Vice President, Resources. e Jack and Kelly have been residents of Stillwater for many years. They purchased land in the Brown's Creek Estate development off of highway 15 in 1985 and built a home there in 1987. They have two children; a son who is in ninth grade at Stillwater Junior high and a daughter who is in first grade at Withrow elementary school. -- e I. q h , '1 , t-Y 0 /I CITY OF STILLWATER TAX INCREMENT FINANCING POLICY PURPOSE: The purpose of this policy is to describe the City's goals and objectives for the use of Tax Increment Financing assistance and to establish a review process for Tax Increment Financing proposals including requirements, review criteria, eligible activities, and funding approach. GOALS AND OBJECTIVES: The goal for the City of Stillwater is to encourage and provide for the revitalization of the City through the development, or redevelopment, of existing and new commercial, industrial and residential areas, to increase jobs, to strengthen the local tax base and to assist in the provision of a variety of affordable housing opportunities for City residents. OBJECT! VES: 1. Create a desirable and unique character through compatible land use and quality design in new and redeveloped building. 2. Stabilize and strengthen the local property tax base. 3. Increase job opportunities for City residents. 4. Eliminate blight and substandard conditions that impede the development potential and economic health of the Downtown Area and other development district areas. 5. Preserve histo~ically significant structure for reuse in viable commercial, industrial or residential activities. 6. Encourage local business expansion. 1 7. Promote the development of certain areas and properties consistent with th~ City Comprehensive Plan, Downtown Plan and Special Area Plans. e 8. Retain and attract stable industries which provide significant employment and tax base. PROCEDURE The following process lists the steps the City will follow in reviewing TIF assistance requests. 1. The applicant shall present the general development concept and discuss the project with the Community Development Director. 2. A written request shall be submitted to the Community Development Director's office with the information described below along with the attached Tax Increment Finances pre-application, preliminary agreement and deposit. 3. The request will be reviewed internally by Staff and Consultants, as appropriate. Staff will address completeness of pre-application and generally evaluate the project using the TIF requirements and review criteria. 4. The application shall be placed on the City Council agenda. The developer shall make a formal presentation and Staff report presented. 5. If the City Council preliminary review is positive, a full application shall be filed. A complete study of the project will begin, including financial and market analysis. 6. Concurrent with Staff project review and analysis, the developer shall begin City planning permit review. 7. Upon completion of the Staff's review and analysis and the Planning Comlnission planning permit recommendation, the reports shall be forwarded to the City Council for decision. . 2 e 8. If the reports are satisfactory to the Council, the Council may authorize Staff to commence negotiations on a'development contract to make any modification to the Develo~nent Program for the Development District and Tax Increment Financing Plan and to follow the statutory procedures for notification to Washington County and the School District. All public hearings, zoning, environmental review requirements, and other normal municipal procedures shall be met. 9. If the proposal and all necessary reviews are approved, the applicant shall enter into a detailed development and assessment agreement with the City. The agreement shall include suitable collateralized guarantees, a minimum assessed value for the project, an equity participation agreement as appropriate and guarantees that the tax increments will begin to be received on a certain date, the amount of security required will be based on the City's assessment of the risk of the project. GENERAL REQUIREMENTS FOR PROPOSAL 1. Public benefit of assistance must be clearly demonstrated. It must be financially demonstrated that the project will not take place without tax increment assistance. All proposals requesting TIF assistance shall sign a "but forll letter showing the need for the public assistance and that, but for the assistance the project would not go forward or would locate in a different area. 2. Developers must provide full disclosure of project financial and market information so that the City can have the information varified and reviewed by a qualified expert. 1IIr. All projects requesting tax increment assistance shall be of the highest quality of design including brick or masonry materials exhibiting a distinctive non-generic style, extensive landscaping, underground irrigation system, screened service and utility areas and subdued exterior lighting and s;gnage. e 3 4. The V~J~~p of built improvements for the proposed project shall be at least $600,000 and.offer at least four hundred hours per week of employment opportunity. e 5. All proposals shall be located in the Development District. 6. Construction for all assisted proposals must start within one year of planning permit approval and be completed within two years. (For extra- ordinary reasons, this may be extended by the City Council.) 7. Assisted sites shall not be land banked for future use but developed at the time of assistance. 8. TIF proposals shall not be speculative industrial, commercial and office projects. (In general, speculative projects are defined as those projects which have lease agreements for less than.M1ll - 'I i 1 llc .. M.ylllte.) 9. TIF assistance will not be used in ~rojects that involve excess lands and/or higher than market property price. 10. The developer shall -_.]~- -~rr-I ~r of the project at least two years from the date of completion to stabilize occupancy, establish project management and begin repayment of TIF. REVIEW CRITERIA 1. Projects shall l~tr-~" the maximum private investment possible. Generally, they should achieve an ~~~rivate to public ratio. Less ratios may be acceptable where an overwhelming public purpose is served. 2. The project must be consistent with the Comprehensive Plan, Downtown Plan, Special Area Plans, Zoning Ordinance Requirements and Design Guidelines. e 4 e 3. Any developer requesting City assistance must be able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. 4. Deve 1 opnent proposals iiJ.~-" l~~~~~f:G,...flII,~f ~with special priority given to primary wage earner full-time positions. 5. Proposals shall optimize potential of the site. 6. TIF funding will not be provided to those projects that fail to meet good public policy criteria as determined by the Council, including: poor project quality; projects that are not in accord with the Comprehensive Plan, zoning, redevelopment plans, and City policies; projects that provide no significant improvement to surrounding land uses, the neighborhood, and/or the City; projects that do not provide a significant increase in tax base; projects that do not have a significant new, or retained, employment; projects that do not meet financial feasibility criteria established by the City; and projects that do not provide the highest and best desired use for the property. ELIGIBLE USES OF TAX INCREMENT ASSISTANCE 1. ^"'~"';'-land or building space which is vacant, unused, under used, or inappropriately used. 2. Provide for the financing and construction of r..L..' --""'"'-lIt~; i.e. water, sanitary sewer, and storm sewer lines, roads and drainage. 3. Provide for tiIo ^~oft~~t~. i.e. grading, soil correction, cliff dewatering, landscaping or drainage improvements for private development. 4. 5Im.$[ 1 Lll.M1L.;;r ~gn and ~...A.ia ~8~~ - 5. Provide adequate business and shopper parking. 5 6. Reduce special assessment and write down 1and costs. e FUNDING APPROACH The preferred method of providing assistance for private projects is the ~ .0---"',,11 approach and the loan approach. IIPay as you goll does not involve the issuance of bonds, and thus limits the City's financial exposure in these uncertain times of State enabling legislation. The loan approach involves the sale of tax increment bonds, and loaning the proceeds to the developer which, in turn comes back to the City with interest. The repayment funds would be placed in a development account to assist with future development. This lessens the bond risk because there are two income streams, tax increment and loan payments, that can be used to meet the bond obligation. Only in special unique situations where there is very significant benefit to the community, will IIUp frontll assistance be considered. A combination of assistance techniques may be appropriate in some situations. The following TIF allocation criteria will be used as a guideline: (1) ",. .11."_01' VI ;JV/O VI .;;11 _ TTf"' r~---1ti ~I'] _~""J I. ~- 1-"-""~wn R..-.I. .., r _ut U' . L' .L ,. ' '1 j~' .Lr..l d'L:.ns (2)" -.. -vr~-~~^'" "T bas L I..J__ L. 1_1 J...... UI-"IICIII. IIIQ'y r ec~ I Vc ,,,' ...__1 L .. ~' 1I1 g ECullulIll\.. ",..._L,.. . "'. .L...!.... ~-,..':~wnts (maximum eight years of assistance) (3) Other commercial office retail or service business may receive two and one half years of IIpay as you goll assistance (51JJ ,. TYf"' r"'^"'1^1'" ~- ~. J-J. s) for land write down or special assessment reductions. PRINCIPLES USED TO REVIEW AND NEGOTIATE TIF DEVELOPMENT CONTRACTS 1. To limit public financial assistance to a project to the minimum amount necessary and assure the successful accomplishment of the project. 2. To keep the payback period for tax increment bonds and loans to the shortest term possible. e 6 e 3. To provide tax increment assistance only to those projects which generate sufficient increment to cover debt service. 4. To provide the greatest security possible to protect the City's investment in the project. 5. To recapture the public investment to the maximum extent possible through equity participation in the project or to treat TIF assistance as a second mortgage with fixed payments. 6. To assist only projects that will not result in significant negative environmental impacts on the City. 7. TIF assistance will not be used to give a competitive financial advantage over similar projects in the area. Ie 7 CITY OF STILLWATER PRELIMINARY AGREEMENT FOR TAX INCREMENT FINANCING e (I) This Preliminary Agreement made and entered into by and between the City of Stillwater, a Municipality organized and operating under the laws of the State of Minnesota (hereinafter called "City") and a corporation organized under the laws of the State of (hereinafter called "Developer"). WITNESSETH: (II) WHEREAS, the City has received from Developer a request that the City provide tax increment assistance pursuant to Minnesota Statutes, Sections 469.124 through 469.134 and Sections 469.174 through 469.179 (collectively, the "Act") in connection with a project to be undertaken by the Developer within the City. (III) NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: A. The Developer agrees to deposit with the City $3,000 for any and all expenses and costs of the City in connection with the preparation of the development program and all documentation and procedures required by the Act in connection with the issuance of tax increment bonds, whether or not the tax increment bonds are actually issued, as verified by itemized statements for services rendered. Costs and expenses shall include, but not be limited to, all out-of-pocket expenses, all fees for legal services, all fees for architectural engineering and financial services including feasibility reports, all administration costs, appraisal costs, all costs of reports and hearings. Monies not expended will be refunded to the applicant. Additional expenses, if any, will be passed to the developer. B. The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to its entering into a Development Agreement. C. All applications and supporting materials and documents shall remain the property of the City. All such materials may be subject to disclosure and/or public review under applicable provisions of State Law. (IV) IN WITNESS WHEREOF, the City and the Developer have executed this Agreement. Approved by the City df Stillwater, Minnesota, this , 1989. day of DEVELOPER: CITY OF STILLWATER Wallace Abrahamson, Mayor e, I e CITY OF STILLWATER PRE-APPLICATION TAX INCREMENT FINANCING ASSISTANCE Legal name of applicant: Address: Telephone number: Name of contact person: REQUESTED INFORMATION Addendums shall be attached hereto addressing in detail the following: 1. A map showing the exact boundaries of proposed development. 2. Give a general description of the project including: size and location of building(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; other pertinent information. 3. The existing Comprehensive Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation and how the property will be zoned. Explain any discrepancies between the proposed development and the existing land use designation and zoning. 4. A statement identifying the public improvements requested to be financed and why the costs of the improvement cannot be paid by the developer. 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new jobs to be created and other community assets. 6. A written perspective of the developers company or corporation, principals, history and past projects. Applicant understands and agrees that the information contained in this application, and the information contained in items above, is intended for use by the City of Stillwater, its officers, employees, and agents in connection with the City's consideration of possible tax increment bond financing for applicant's project; however, the City gives no assurance that this information may not be disclosed, in whole or part, to persons other than City's officials, employees and agents. SIGNATURE e Applicant's signature Date APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE e 1. Qualifications of developer, including prior experience in similar or other developments. Qualifications of principal member of development team, including the architect, construction company, and financial advisor. 2. "But for" letter describing need for TIF assistance. 3. Financial information, including developer participation, and public and private funding. 4. Description of present ownership arrangement of project site. 5. Describe project. If project is a building, or addition to a building, specify number of stories, square footage, and related parking. {Attach site plan, landscape plan, and building elevations indicating building materials. 6. Describe use in building, i.e. industrial, office, commercial, and number of new employees resulting from the project. 7. Estimated project costs: a. Land acquisition: $ b. Site development: $ c. Building cost: $ d. Eq ui pment: $ e. Architectural and engineering fees: $ f. Legal fees: $ g. Bond discount, fees to underwriter and brokerage fees: $ h. Interest during construction: $ i . Off-site development cost: $ j. Initial bond reserve fund: $ k. Contingencies: $ 1. Other (please specify) $ Total $ e 1 8. Will project be occupied by applicant after completion? If not, state name of future lessees and status of commitments or lease agreements and amount ~ of space. (Attach lease documents. 9. Describe amounts of City assistance being requested and for discuss what purpose. O. Are there any significant environmental impacts signs that impacts to the site or area that may result from the project? 11. Present schedule showing dates for design, construction and occupancy of the project 12. Applicant: a. Name b. Address c. Phone d. Authorized Representative e. Business Firm (Partnership, Corporation, etc.) f. Date the Partnership or Corporation was formed 13. Names and addresses of principal partners, major stockholders, etc. 14. Names, addresses, phone, and contact person for firms providing consulting services for the project. a. Architect/Engineering b. Financial c. Market d. Legal e. Other 15. Financial History/References a. Have you applied for conventional financing for the project? List status and details b. Have you or any of the principals in the project ever fil ed for bankruptcy? c. Have you or any of the principals ever defaulted on property taxes for property in the City of Stillwater? d. Are your or any of the principals currently delinquent on property taxes for property in the City of Stillwater? e. List three financial references .e I 16. A statement indicating the developers willingness to undertake the development of the proposed project if: a. A satisfactory agreement can be reached for the City.s commitment for the requested public improvements; b. A satisfactory mortgage and equity financing for the proposed project can be secured; and 2 c. The economic feasibility and soundness of the proposed project have been analyzed and confirmed to the satisfaction of the City and the developer. 17. Statement of willingness of developer to enter into an agreement, after project planning has been completed, which would require developer to provide appropriate guarantees prior to the City's provision of assistance to undertake public activity related to the proposed project. 18. Any other pertinent data developer wishes to propose. 19. The City reserves the right to require additional information and supporting data from the applicant after the filing of this application. Applicant understands and agrees that the information contained in this application and the information contained in items above is intended for use by the City of Stillwater, its officers, employees, and agents in connection with the City's consideration of possible tax increment bond financing for applicant's project; however, the City gives no assurance that this information may not be disclosed, in whole or in part, to persons other than City's officials, employees and agents. e The Undersigned, (a) (the) hereby represents and warrants to the City that reviewed this application, and that herewith are best of the Undersigned's knowledge and belief. of applicant, (he) (she) has carefully accurate and complete to the Dated: ~: Its: e 3 e MEMORANDUM FROM: Mayor and City Council (\ ~ Ann Pung- Terwedo, City Planner W~ Letter to MN/DOT regarding Historic Lift Bridge TO: / RE: DATE: February 7, 1995 Background: The Heritage Preservation Commission has been kept updated regarding correspondence between Federal and State Agencies about the future of the Historic Lift Bridge. The final Environmental Impact Statement (ElS) should be completed for public review this spring, so the disposition of the Historic Lift Bridge may become an issue. In 1992, the City of Stillwater adopted a resolution supporting the South Corridor Alternative and Preservation of the Historic Lift Bridge (Resolution 92-49 is attached). In the Resolution, the City describes specific reasons for their position on the bridge issue. The letters of correspondence between the National Park Service and the Advisory Council on Historic Preservation (attached) are quite disturbing. The National Park Service basically states that if a new bridge is built, the old historic bridge must be removed. They continue by stating that the City and regional agencies have not done enough to solve the traffic and parking problems in the Downtown. The Advisory Council is questioning the National Park Service role in recognizing historic resources on the riverway (the National Park Service is the agency responsible for administering the National Register Program according to the National Historic Preservation Act). Heritage Preservation Commission Recommendation: H.P.C. recommends that the attached letter be sent to MN/DOT responding to the correspondence between the National Park Service and the Advisory Council on Historic Preservation. The H.P.C. also recommends that the resolution (92-49) be reiterated supporting the south corridor bridge alternative and preservation of the existing lift bridge. i e r illwater ~ --~ --- -r\. THE BIRTHPLACE OF MINNESOTA J e January 31, 1995 DRAFT Mr. Mark Benson Minnesota Department of Transportation Water Edge Building 1500 West Country Road B2 Roseville, MN 55113 Dear Mark: The Stillwater Heritage Preservation Commission has reviewed correspondence between the United States Department ofthe Interior, Acting Regional Director, William W. Schenk (dated November 16, 1994) and the Advisory Council on Historic Preservation, Don'Klima, Director, Eastern Office of Review (dated December 2, 1994) regarding the Historic Stillwater Lift Bridge. The City of Stillwater is concerned that the National Park Service is neglecting its mandate to preserve culturallhistoric resources which play an integral part of the St. Croix riverway system. In 1992, the City of Stillwater passed a resolution stating its position on a new bridge across the St. Croix River. This resolution describes the City's own efforts to study the traffic system management (TSM) of the no-build option. Clearly, destroying a National Register District, the Downtown Stillwater Commercial Historic District, in order to provide a more efficient transportation system to an existing 60-year-old, two-lane lift bridge demonstrates that the no- build option is not feasible. Ie The letter from the National Park Service also describes other alternatives or combinations of alternatives, Le., more infrequent lift times, improved parking opportunities, mass transit, improved community facilities, relocation of large boat operations to points downstream of the bridge and better routing of traffic around Stillwater and Hudson to make the existing transportation system more efficient. The City of Stillwater has acquired additional lands to provide additional public parking in the Downtown area. Large businesses and industries in the St. Croix Valley have been working with employees to encourage ride-sharing and car-pooling. The existing lift bridge schedule has been modified to provide more infrequent lift times. Rerouting of traffic around Stillwater to Hudson and Highway 95 to the North of Stillwater has been identified and encouraged. These efforts, however, have not solved the capacity issues of the present road system. CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 Mark Benson Page 2 e The City of Stillwater agrees with the Advisory Council on Historic Preservation that construction of a new bridge is no basis for recommending the removal of the historic Stillwater Bridge. The Lower S1. Croix Master Plan prepared and adopted by State and Federal natural resource agencies to protect and manage the Lower S1. Croix River describes the St.. Croix environs as having "a colorful history that follows the development of the upper Midwest from the days of the Indians through the logging era." The plan further recommends that "the development and management of the S1. Croix should place a primary emphasis on maintaining and enhancing aesthetic, scenic, historic, fish, and wildlife and geographical features," and "that all communities along the S1. Croix that still retain historic flavor should be encouraged in their efforts to maintain the cultural and historic character." The National park Service is the agency responsible for consultation regarding protection of these historic resources, and not choosing between historic and natural resource preservation. If both properties require a 4(f) evaluation, both issues, cultural and natural resource protection should be given equal evaluation. The City of Stillwater would like to reiterate their position on preserving the Historic Stillwater Bridge and encourage the National Park Service to recognize the historic and cultural resources of Stillwater which remains as an important visual element of the S1. Croix River. o Sincerely, Jeff Johnson Chairperson Heritage Preservation Commission Jay L. Kimble Mayor Enclosures e e i e CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 95- A Resolution reiterating the City of Stillwater's position on a new bridge across the St. Croix River and Trunk Highway 36 improvements. Whereas, the City of Stillwater supports a new bridge across the St. Croix River for reasons outlined in Resolution No. 92-49. Whereas, Stillwater City Council supports the Southern Bridge Corridor and improvements to the Highway 36 Corridor. Whereas, the Stillwater Heritage Preservation Commission and the Stillwater City Council support the preservation of the Historic Lift Bridge as an important asset to the historic, cultural and visual integrity of Downtown Stillwater and the St.Croix Riverway. Whereas, the National Park Service has a responsibility to preserve our nation's historical and cultural resources within a designated Wild and Scenic Riverway System. Now, therefore, be it resolved by the City Council of the City of Stillwater, Minnesota, that Resolution No. 92-49 identifies and supports the city's position on a new bridge across the St. Croix River and Trunk Highway 36 Improvements. Adopted by the Stillwater City Council on February 7, 1995. MAYOR ATTEST: CITY CLERK e CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 92-49 A RESOLUTION OF THE CITY OF STILLWATER DESCRIBING THE IMPACT OF TRUNK HIGHWAY 36 TRAFFIC ON THE CITY OF STILLWATER AND STATING ITS POSITION ON A NEW BRIDGE ACROSS THE ST. CROIX RIVER AND TRUNK HIGHWAY 36 IMPROVEMENTS. WHEREAS, the Minnesota Department of Transportation is responsible to plan for and make improvements to the State Highway System to provide for existing and projected highway traffic; and WHEREAS, both the Minnesota Department of Transportation and the Wisconsin Department of Transportation based on existing traffic conditions and projected future travel demand identified the Highway 36 Interstate Bridge as a critical problem and constraint to movement in the region; and WHEREAS, two-thirds of the traffic on Highway 36 that goes through Downtown Stillwater over the existing lift bridge does not have a downtown destination; and WHEREAS, over the past thirty years, Stillwater's population has grown by sixty five percent while traffic through Downtown Stillwater on Trunk Highway 36 has increased by two hundred and fifty percent; and WHEREAS, Trunk Highway 36 and the Inte~state Bridge is undersized, hazardous, dangerous, congested and economically detrimental to the City of Stillwater for the following reasons: 1. The existing sixty year old, two lane, lift bridge and approach roadway does not provide sufficient capacity to accommodate current traffi c; and 2. The roadway is narrow, intersections congested and hazardous, while pedestrian movements conflict with car and truck traffic; and 3. Most recently a car/truck accident on Highway 36 claimed four lives and the intersection of Main Street, Highway 36, and Chestnut Street is identified, based on accidents, as the most hazardous intersection in the St. Croix Valley; and 4. Severe congestion is experienced five to six hours per day in Downtown Stillwater and along Highway 36 at Frontage Road intersections; and e 5. local residents and visitors to Stillwater avoid the do\'/ntmm because of traffic conditions negatively impacting local business; and 6. Because of congestion and traffic delays, highway traffic is being diverted to neighborhood City streets causing hazardous conditions around elementary schools and in residential areas. 1 WHEREAS, clogged downtown streets result in stalled cars, wasted energy consumption, excessive noise and air pollution; and . WHEREAS, the construction of a new river crossing will improve the river pollution problem by catching and filtering road runoff from TH36 corridor before entering the St. Croix River. WHEREAS, traffic in the Highway 36 travel corridor' is projected to more than double in the next twenty years from 12,500 to 28,200 ADTS on the existing bridge and from 14,000 to 35,350 ADT on Main Street; and WHEREAS, the Metropolitan Council, the regional planning agency, has recognized the need for a new bridge in their Transportation Policy Plan, Major River Crossing Study, 1989, which rates the Highway 36 Stillwater Bridge third highest out of the twenty worst bridges needing repair or reconstruction in the metropolitan area (Blooming Ferry #1 rated bridge and Anoka-Champlin #2 rated bridge are funded and under construction); and e WHEREAS, planning for a new Highway 36 Bridge has been studied by MnDOT for over twenty years, since the early 70's with public awareness of the general bridge location and community support for the project; and WHEREAS, the City of Stillwater's Comprehensive Plan and Specific Stillwater Downtown Plan, consistent with the Metropolitan Council's Regional Development and Investment Framework identifies the need for a new bridge across the St. Croix River in a southern corridor location; and WHEREAS, the Minnesota Historical Society nominated the Downtown Stillwater commercial Historic District to the National Register of Historic Places on November 21, 1991; and WHEREAS, the Downtown Stillwater Commercial Historic District is threatened by the no-build option under criteria of effect for evaluation published in the Federal Register (September 2, 1986, 36, CRF, Part 800). The adverse impact is noise, air pollution, congestion and the increasingly high volumes of traffic through Downtown; and WHEREAS, according to Dr. Norene Roberts, author of Historic Reconstruction of the Riverfront: Stillwater, Minnesota and Intensive National Register Survey of Downtown Stillwater, Minnesota, 1989, stated in the recommendations "the most pressing problem and largest threat to the historic buildings in Downtown Stillwater is the constant and steady through traffic on South Main". A majority of the buildings along Main Street in the Historic Commercial District were built during the 1860's, 1870's and 1880's. The large semi-tractor-trailers rumbling through the downtown area are a danger to the older stone and brick buildings over one hundred years old, some of \vhich are leaning against adjacent buildings; and WHEREAS, over the years the City of Stillwater has worked with MnDOT to increase through highway traffic to the detriment of the City of Stillwater and Downtown business by: . 2 e 1. Removing over fifty prime Main Street parking spaces between 01 ive Street and Myrtle Street and Chestnut Street from Union Alley to the bridge to accommodate more cars and truck" turning; and 2. Prohibiting left turns to accommodate pass through traffic making it more difficult to get around downtown. WHEREAS, the City of Stillwater and MnDOT has studied in detail other Transportation System Management (TSM) options, including one-way streets, widening of Main Street and construction of new north-south roadways along the river and concluded that the options area not practical because street widths are narrow, (thirty to sixty feet, including sidewalks). Existing historic buildings are located at front property lines and \IJould require dernolition for widenings and the existing limited street system can not easily accommodate a one-way street without major demolition and reconstruction; and WHEREAS, MnDOT has studied the need for, and alternative locations for, a new river bridge for the past five years with more than adequate opportunities for local government, resource agencies, community groups and resident participation and input into the study process; and WHEREAS, MnDOT has conducted a detailed Environmental Impact Study of Bridge Corridor Locations and concluded that the new south cor'ridor "provided the best balance of safe, efficient transportation and both positive and negative social, economic and environmental impacts. "; and WHEREAS, the central bridge corridor loca,tion in Dovmtown St'i llwater would degrade the natural and historic charact~r and economic vitality of Downtown Stillwater the birthplace of Minnesota; and WHEREAS, a central corridor bridge would demolish the existing lift bridge, a nationally recognized resource on the National Register of Historic Places, and an asset to the historic, cultural and visual integrity of Downtown S till w ate r ; an d WHEREAS, the central corridor bridge would have an adverse effect under criteria of effect for evaluation published in the Federal Register (September 2, 1986, 36, FR, Part 800). A new bridge introduces a visual, audible or atmospheric elements that are out of character with the historic integrity of Downtown Stillwater and alters its setting; and WHEREAS, a central bridge location would destroy the visual quality of the river and Wisconsin bluffline, as viewed from the Downtown, result in high noise levels generated by 32,000 ADT, concentrate air pollution and degrade one mile of City river open space and park lands; and e WHEREAS, the City Council of the City of Stillwater has held several public hearings on the need for a neVi bridge and locations of a new bridge; and WHEREAS, the vast majority of local business owners, property owners, community groups, Chamber of Commerce, Downtown Association and residents support the need for a new river bridge in the south corridor; and 3 NO~J, THEREFORE~ BE IT RESOLVED by the City Council of the City of Stilhvater that based on the forgoing preponderance of information; .facts~ findings and recornmenda t ions that": e 1. The Commissioner of the Minnesota Department of Transportation and other Wisconsin and Federal decision makers should finally decide that a new south corridor bridge is necessary to address regional as well as local traffic needs; and 2. That the Environmental Impact Statement preparation process was complete and provided more than adequate opportunity for public and City participation; and 3. That the City of Stillwater has participated in the review of studies and plans for Trunk Highway 36 corridor improvements and wi 11 continue to \>Iork \>/ith MnDOT ~ Washington County and Oak Park Heights in the final bridge and Highway 36 roadway and interchange design and development process; and 4. That the City of Stillwater officially recommends approval of the plans for a new southern corridor Interstate Bridge and reconstruction of Highway 36 from County Road 5 to Highway 95. Adopted by the Stillwater City Council on March 17~ 1992. ,'II~ -" A ttes t: "'--~tl( ti.'-i<A-U.A.-J 'A tl n9 City Clerk . l. NOV-28-94 MON 16:35 SRF FAX NO. 4752429 P, 01 . . e United States Department of the Interior IN WLYIlUU TO, L7619(MWR-PQ) SACN NATIONAL PARK SERVICE Midwuc lI.efLon . 1709J,,~n $U'~ Omaha, Ncb~ 68102-2!11 ~GV 1 C 19~4 Mr. Charles E. Foslien Division Administrator Federal Highway Administration Suite 490) Metro Square Building 7th Place anc! Robert Street St. Paul, Minnesota 55101-2333 SRf Phone # S" _ Oc:l r 0 FIJI it Dear Mr. Foslien: As a cooperating agency, the National Park Service (NPS) appreciates the opportunity to review and comment on the preliminary draft final environmental impact statement (FEIS) and section 4(0 evaluation for the proposed new bridge over the St. Croi.x River a.t Stillwater, Minnesota (1-Ainnesota State Trunk Highway 36 and Wisconsin State Trunk Highway 64). While the :preliminary draft PElS addresses many of the comment$ made on the draft environmental impact statement (DEIS) released in Much 1990, there are major issues that remain unresolved. The \UU'esolved issues which we consider major are succinctly descnoed in section 1.5.1, "Issues Unresolved with Federal and State Agencies:' of the preliminary draft PElS: (1) The need for additional traffic stUdy, especially on Traffic System MilU1agemellt (ISM) improvem~nts for the NQ Build option; (2) the need for coordination of transportation projects with regional land use planning; and (3) removal of the existins bridge if a new brldge is built. In addition, we have some concerns about the adequacy of the anal)'sis provided in the environmental impact statement (EIS) and are eoneerned with your responses to the Department of Interior letter of June 10, 1990, in regard to your interpretation of the Wild and Scenic Rivers Act. e We are not satisfied that all reasonable TSM alternatives have been explored and documented. There is limited evidence that regional transportation planning has been conducted for the corridors leadinl to the proposed bridge site. While TSM is addressed more thoroughly than it was in the DEIS. it still has not been demonstrated that a thorough integrated regional analysis of T5M has been performed as recommended in the Department of Interior (DOl) comments on the OEIS, dated July 10, 1990. A TSM alternative should be developctd using a combination of shorter and more infreq,uent lift times1 improved parking opportunities. mass transit. improved commuter facilities, relocation of large boat operations to points downstream of the bridge, and b/;tter routing of traffic around Stillwater and Hudson. NOV-28-94 MON 16:36 SRF FAX NO. 4752429 ? 02 Until we are convinced that a TSM alternative cannot be developed to meet project purposes, we e are not convinced that there is no feasible and prudent a1tmlative to impacting 4(f) resources. Therefore, at present, the NPS is not likely to recommend 4(f) conct1ITence to the 001 for the proposed project. The result of the preferred alternative will be: to Avoid impact! to one 4(f) resoUtCe (the existing historic lift bridge), while impacting another 4(f) resource (the Lower Saint Croix National Scenic River). If a workable T5M alternative can be developed, impact$ to both 4(1) resources could be avoided. If the Federal Highway Administtati.on (FHW A) proceeds .with a decision to build a new bridge, we would argue for strong measures to minimize the impact to the Lower Saint Croix National Scenic River, a 4(t) resource which is also protected by the Wild and Scenic Rivers Act. These measures would include removal ot the existing historic lift bridge to avoid the proliferation of structur~$ over the river and protect its scenic qualities. We U1idetstand, as indicated in the EIS and 4(t) evaluationl that the existing Uft bridge is listed on the National Register of Historic Places, and as such is protected under section 4(.t). However, th~ river is also a 4(1) resource, and is protected under both section 4(f) and section 7(a) of the Wild and Scenic Rivers Act. In our view. the crux of the bridge removal issue is over which 4(t) resource should take precedence, the historie lift bridge or the river. We believe thai one step that could be taken towards resolving this issue would be to develop an alternative that includes buUding the neVi bridge as proposed and remove the existing bridge. We recommend that this alternative, as well as a. fully developed TSM alternative, be addressed in a supplement to. the DEIS before a FEIS is issued. . The preliminary draft FEIS and 4(f) evaluation do not give sufficient consideration to the impaet of a now bridge on the scenic values of the river. The St. Croix is a river of national significance. designated as a component of the National Wild and Scenic Rivers System in part for its outstandingly remarkable scenic values. The impact analysis should be expal1ded to acknowledge that the preferred alternative is inconsistent with the Final Revised Guidelines for Eligibility, Classification and Management of River Areas ("Federal Register/' volume 47: number 173, pages 39454 to 39461). These guidelines state that designated rivers will be managect \lmler a policy of nondegradation and enhancement. An additional bridse StruCture Viili degrade the scenic values for which the river was designated. The analysis should also include a discussion of the cumulative impacts of the proposct;l action when added to other past, present and reasonably foreseeable humPn~made developments in the river. In adcUtion to our concerns regarding the adequacy of the a.naIysis in regard to the ri......er, we do not believe that the secondary impacts of the corridor improvements to areas beyond the bridge site have been fully evaluated in the EIS. This analysis should. also be expanded, I Response number 20 to the DOI lett~r of July 10, 1990. does not respond to the 001 comment that the "recreational n classification of the river is not the least restrictive in terms of permitting additional roads, bridges, and variou$ $horeline developmc:nts. The statement U written in the OEIS (that I'recreationalll is the least restrIctive of the cla.$sifications) is misleading to reviewers and the decision-maker in regards to policy which guides management of designated rivus. We e ac.knowledse that the DOl lettel' should have referenced seotion IO(a) of the Wild and Scenic .. ... .. ~ " . . ., ft.. ~."\ ") NOV-28-94 MON 16:36 SRF FAX NO. 4752429 P. 03 0." \.. ., e Rivers Act, rath~ than seetion lS(b) as the basis for our comment that "recreational" is not the least restrictive of the classifications. Section 10(a) .states that, IlEach component of the natio11M wild and scenic rivers system shall be administered in such a manner as to protect and enhance the values which caused it to be included in said system without, insofar as is consistent therewith, limiting other uses that do not substantially interfere with public U$e and enjoyment of these values," The Final Revised Guidelines for Eligibility, Classification and Management of River Areas interpret section lO(a) as stating a nondegredation and enhancement policy for all desiana.ted river areas> regardless of classification. In summary, we remain unconvinced that there is no feasible and prudent altemative to the use of 4(f) resources because a TSM alternative has not been fully explored and developed, 1a addition, we are ad~t that if FHW A proceeds with a decision to build a new bridge, the existing bridge mUSt 'be removed to minimize impacts to the river. The NPS would be pleased (0 continue working with the FHW A and the Minnesota and Wisconsi4 Departments of Transportation to bring these: i5sues to resolution. If the$e issues cannot be resolved among our agencies and the FEIS is released as presented in. the preliminary draft FEIS_ the NPS will likely refer the matter to the Council Qn Envirol)Inental Quality for mediation and resolution. Thank you for your consideration. Sincerely, !i:~VjJJ. William W. Schenk Acting Regional Director e .. . ~ ^.. " . . co. ..,~ Ii "" . NOV-28-94 MON 16:37 SRF cc: Mr. Mark D. Benson Minnesota Department of Transportation Metropolitan Division Waters Edge BuUding ~ '-.' 1550 West County Road B2 Roseville, Minnesota 55113 Mr. Tom Lovejoy Wisconsin Department of Natural 'I{esources 404 South Barstrow Street P.O. Box 4001 Eau Claire, Wisconsin S4702 Mr. Terry Moe Lower Saint Croix Management Commission Western Boundary River Coordinator 3550 Mormon Coulee Road La Crosse, Wisconsin 54601 Mr. Kent Lokkesmoe Division of Waters Minnesota Department of Natural Reso\Jl'ces 500 Lafayette Road St. Paul, lvfinncsota S51SS Mr. Steve Johnson Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, Minnesota 55155-4030 Mr. Dan McGuines$ Lower Sant Crob. Management Commission MinnesotafWisconsin Boun.dary Atea. Commisssion 619 Second Street H\Won, Wisconsin 54016 FAX NO. 4752429 P. 04 e "' . ~ ~\~\ \ \ (YY"-f'" \./~ '\ . ~ G\ \ ~-V-\ \,;, ~', [\ 1 j\\ " -,v ''--' ~, "'" \ {'1 \C"-, t~\.\ I..\i:'~ ~i\ CO ~ \:h e.d-c( \)"C C::-t () ( \~\\GI'-oU U \), ,rc '- R--V \v' \: e\\ <C~6~ V Y\. C>0:-\ ~- G~\6.~ \-1' .\ . . ~ v-.- \J?) '->--' \,1 \.: ',^ ' \..--Lt..N 0 ~\j\ 0<\,-~ <u\ \L,s,. c cX\ ~b \~:~ ~ \{\.c \. \. <J" . t loct 'C'\ - ~~C:::r \ (\' <--:r-:-. \ \ \(;'C ~.. \r:c:-~\' :<....-.\("-5uJ-u:))'1 a . ~ ,,,c.A>--vv ('\ (f~, ~f\f\"S,-\\J"" (j \ . ~ . \~JXA'.\... ~CJ,.)..:rt \\\0 '-k'\.. \ ~_\YCL\..~ -t\a. I \c b \, (j 2 ~ -d.-Cj 1 \ \ , ,,~. <.- \^ ~ L.:\.J" L() i SicFl ,^.Y>_:~ I \ 'd-1.0 G) \ D \ C \ ,~ceo <f ~ DE c-- ? - S 4 F RIll : ~ 8 S R F . r :~-"~,::,-J,,Q~&.f J.\Q_"'O . . FA;: f'i0. 4i524,d t. UL P.02/03 e. Ad~ . Cmmdl On Historic PllJ1ervation Ta Old Pott omot BuUdI.q 1100 PImlIylvada .'f.leDue, NVI. ~ ~OC%OOOt DEe 2 S94 Mr. William W. Schenk Acting Regional Director. National Park Service 1709 Jackaon Street Om~ NE d8102.2571 Ref: Proposed New Bridae over the St. Croix River Stillwater. Minnesota. Dear:Mr. S~: ~ Recently tht:l Co~U was provided 'With a copy of your letter da~d November 16, 1994, regs:ding the referen~ project. Your letter raises scvera.llssucs which arc of concem to the Council, particularl)' rcgardh1g the application of the National Historic Preservation Act. The ref~ proje<:t proposes construction with asWta.'1Ce from tho Federal Highway Administration (FHW A) oi a new St. Croix River croS$ing near the exisiting Stillwater lift bridie, a properly which i5 inr;luded in the National Resister of Historic Pl~s. . . We do not agree with your position that the crux of the issue is "ovcr which 4(f) resource )hould take preccndcnce, the historic lift bridge or the river," The solution you propose, to remove the . .ooS'ting bridge, neg1ecU to recognize that removal of this historic resource rn1J$t be considered by the FHW A pursuant to the National Histonc Preservation Act (NHPA). The NHP A calls for all Federal aaenci!S to encourage the "prcscrvati~n ana utilization ot all usable ~lem.ents of the Natioft's historic built enviromnent". To that end, ~tion 106 of the NHP A requires Federal qencies to take into account 1110 effects of a ptoposed undertaking on historic properties and afford the Council an opportunity to comment prior to its approval. F\U'thermoft, our nation's rapicUy diminishinS ~k of histone lit bricf.sesjusd..fiel that every consideration be given to ptesuvation of the historic Stillvra.ter Bridie, " ; i .1 Comtr\1Ction of a new bridle, if it is demQnstrated 10 be necessary, may l:1clee4 4egra4o the i scenic values aloDl a limited portion of the river. That In itself, however. is no basis for ' 1 recommendlni the removal. of the historic Stillwater Bridge. Ptesen'ation of the historic bridge j e wo\1.W DOt destroy tho liver; lndc=d. thCI St. Croix River was designated ~t tboWUd and . , SQcmc lUvors Prosram wi1h the historic bridge in place, However, removal ofthc exisUni ,,' .' ',1\' bridae Would sunly d.stroy this histori~ property and still result ill adverse visualeft'ect5 from the new bri4ge. We 1'0""fnd you that Section 4(t) of the National Transportation Act provides for , ."'1 ,.i I I ' Dt'I'-'-qd. ~R.l 11: lis '..\1 .L. ". . .u . 12-ei-1994 10: 06 SRF FAX NO. ~i:jL4L~ :. UJ P.03/0~ e ~ consideration of teQreational Md historic resources and does not imply that those ~terest.s cannot coexist. It is up to the FHw A to weigh such issues as they consider project cff~ts on a. myriad of protected re;solU'CeS and make their dctc~'nation accordingly. We believe the FHw A Divisions in Wisconsin and Minnesota have quite appropriately ~onsidcted this projccrt in lisht of the full range of environmental regulations including the NHP A, and we support their clecision that th; historic Stillwater Bridge shoul4 remain in place. ~ Should you have any questions, please contact MaryAnn Naber It (202) 606.8505. . Klima r . Ofli~~ of Review e , e e 1 MEMORANDUM TO: Mayor and City Council \'\ ~ Ann Pung- Terwedo, City Planner ~ FROM: RE: Request to use City right-of-way for construction of a stairway DATE: February 7, 1995 Backiround: The new owners of the Stillwater Manufacturing building at 312 N. Main Street have improved the property. The building has been painted and new storefronts have been constructed along Main Street in order to use the building more efficiently for retail use. The Mulberry Street access to the building has been limited for use as retail. Discussion: In order to create more retail space on the MulberrY Street face of the building, the property owners would like to create a new facade for an existing retail business presently located in another Downtown building. In order to do this, a new stairway needs to be constructed for access to the business as shown on the attached plans. The stairway proposed is on City right-of- way adjacent to an existing loading dock. In order to allow the construction of this stairway, the City Council needs to approve the proposal. The Planning Department and the City Engineer reviewed the proposal (memo attached). The Public Works Department recommends plan 2. This would allow for easier snow removal and pedestrian access. The facade and sign will be reviewed by the Design Review Committee on Monday, February 6, 1995. Staff Recommendation: Approval to allow the construction of the stairway on City right-of-way according to Plan 2. , , January 27, 1995 e To: Stillwater City Council From: North on Main 312 N. Main St. Stillwater, Mn 55082 Roger Ruetten Richard Kedrowski Judd Orff Owners Property Manager Re: Use of city sidewalk for stairway access to Mulberry St. proposed new entrance. In an attempt to rent more Space on the Mulberry Street side of 312 N. Main, we are requesting approval to add a stairway adjacent to the current loading dock. In order for the stairway to be viable it must be built on a portion of the city sidewalk. This sidewalk runs along the south border of the building and'ends at the current loading dock. If granted this 'stairway would access an additional 2000 square feet of potential retail/warehouse space on the second floor of this building. We currently have a potential tenant that would fit the current zoning of the building and their tenancy hinges on being able to access the space via this stairway. We are agreeable to a mutual waiver of liability with the city for the affected portion of said sidewalk. R72~U?:;J~. ~ ~ Roger Ruetten Richard Kedrowski - e ~ e To: Clayton Eckles From: Ann Pung-Terwedo RE: Request to use City right-of-way for construction of a private sidewalk Date: January 25,1995 Clayton-Could you review this plan. The request is to construct a private sidewalk on City right-of-way. If you don't find any problems, it could go to council at their next meeting. The property is located on Mulberry street between Main street and Second Street. This is the old stillwater Manufacturing building. You"ll see the loading dock. e MEMORANDUM TO: Ann Pung-Terwedo FROM: Kla}ton Eckles, City Engineer SUBJECT: Review of Encroachment on Right-of-Way of Mulberry Street at the Old Stillwater Manufacturing Building DATE: January 26, 1995 DISCUSSION I have reviewed the construction plan which proposes an addition of a staircase to the old Stillwater manufacturing plant. 'The staircase is proposed to tie constructed adjacent to a loading dock which is currently encroaching on City right-of-way. The staircase would not extend beyond this loading dock. As a general rule, no construction should take place on City right-of-way. Instead, it should occur on private property or right-of-way owned by the City should be vacated an given to the adjoining property owners. In this particular case, given that the loading dock already encroaches on the right- of-way and the staircase is not a substantial increase, there may be room for compromise on this issue. If we are to allow this staircase to be installed on City right-of-way, it should be done only by special agreement and it should be voided at such time as this building is substantially renovated or modified. The specifics of how to handle this agreement should be determined by the City Attorney. The agreement should also include provisions for the loading dock as it does appear to be an existing nonconforming use. e e e PLANNING APPLICATION REVIEW FORM CASE NO. DR/95-3 PROJECT LOCATION: 226 E. Mulberry COMPREHENSIVE PLAN DISTRICT: Central Business District ZONING DISTRICT: CBD SHORE LAND/BLUFF LAND: No ENVIRONMENTAL REVIEW: Exempt APPLICANT'S NAME: Judd Orff TYPE OF APPLICATION: Design Review PROJECT DESCRIPTION: Design review for construction of a facade along with a 36 sq. ft. sign. DISCUSSION: The request is to create a storefront where presently one does not exist. The proposal includes two alternative site plans and elevations for review and approval. Either plan is appropriate for access to the building; however, Plan 2 would have less impact for snow plowing. Also, an area remains for pedestrian access around the building. The sign band as shown is approximately 36 sq. ft., well within the sign ordinance requirements. The applicant has not given colors. It is assumed the metal siding will remain with a beige color. CONDITIONS OF APPROVAL: 1. No other signage is allowed. 2. The applicant shall submit a fmal sign design as part of the sign permit application. RECOMMENDATION: Approval FINDINGS: The proposal meets the intent of the Downtown Design Guidelines and sign ordinance. ATTACHMENTS: Site Plans. e ': i > - 6' (b 1" J L- o 1 o L ~ l> - 6 ~ ('0 t -4 ~ l (> ct .: ! I , ! . I I. I i " '. , i' t. 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'::... .~.:..... :.==:'::.-: .~::...='::':-~-:-::-~:::.-:'~.=.:'":"=--::::~::"-:---:::::. _. I .- ......-... .... \ e e RESOLUTION NO. 95-_ RECEIVING REPORT AND CALLING HEARING ON 1995 STREET PROJECTS, L.I. 312 WHEREAS, pursuant to resolution of the Council adopted December 20, 1994, a report has been prepared by the City Engineer with reference to the improvement of portions of Hidden Valley Lane, Hidden Valley Court, Knollwood Court, Evergreen Court, Marine Circle, Parkwood Lane, Wildpines Lane, and Willard Street, and this report was received by the Council on February 7, 1995. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $734,900. 2. A public hearing shall be held on such proposed improvement on the 7th day of March, 1995, in the council chambers of the city hall at 7 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 7th day of February, 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk . e "'SeH 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTA TION February 2, 1995 RE: Stillwater, Minnesota 1995 Street Construction L.1. 312 SEH No. A-STILL9506.00 Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082 As authorized on December 20,1994, we have prepared the Feasibility Report for the 1995 street improvement project. The streets included in this study are: 1. Hidden Valley Lane between Sunrise Avenue and Croixwood Boulevard 2. All the cul-de-sacs connected to Hidden Valley Lane 3. Marine Circle 4. Parkwood Lane between Wildpines Lane and Sunrise Avenue 5. Wild pines Lane between the County Road 5 completion and the dead end 6. The entrance to Lily Lake School from County Road 5 (Willard St. extended) 7. Driftwood Lane 8. Sunrise Avenue 9. Sunrise Court 10. Countryside Court Drawing No.1 shows the project location. Existing Conditions These streets were rated along with all of the streets in Stillwater as a part of the Pavement Management Study. The ratings are based on a visual inspection which identified various problems that affect the life of a street. Signs of distress include trench and curb and gutter settlements, alligator cracking, map cracking and lack of crown. This type of damage is typically caused by inadequate drainage, frost action, inadequate street section, groundwater or poor sub grade soils. e The Board of Water Commissioners has experienced higher maintenance cost and several breaks in the water main between the intersection with the north cul-de-sac and the west end of Marine Circle. This water main is indicated on Drawing No.3. The Water Board has had the soil tested for corrosiveness and determined that the soils in the vicinity of the water main are corrosive. Also, pipe that they have dug up is pitted badly. Pitted pipe is an indication of corrosive soils. Corrosivity causes an imbalance in the electrolytes and corrodes metal away from the pipe, causing weakness and eventually breaks. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI II e Honorable Mayor and City Council February 2, 1995 Page 2 Also, Public Works has experienced breaks in the sewer forcemain on Marine Circle. Corrosive soils are also suspected by Public Works. The pipe used for both mains was cast iron and is more susceptible to the galvanic process or loss of metal than the present day ductile iron pipe. The entrance to Lily Lake School off County Road 5 (Willard Street extended), services two residential drives and traffic to Lily Lake School. This intersection is not a very desirable because of sight distances and the steep grade. Access to the school can be made from West Street off of Pine Street. The City should review this short street and discuss the need for maintaining the roadway with both the School District and the property owners. If the City should determine it best to abandon this roadway, access could be provided to the two residences from West Street. Proposed Improvements The Pavement Management Program recommended resurfacing for Hidden Valley Lane from Croixwood Boulevard to 2606-2636 cul-de-sac, Evergreen Court, Hidden Valley Court, 2606-2636 cul-de-sac, (Hidden Valley Lane) and Sunrise Court and Sunrise Avenue. Under the resurfacing recommendation, trench and curb and gutter settlements are repaired and leveled. Alligator and map cracking areas are excavated and the cause for the cracking is determined, prior to patching. Large transverse and longitudinal cracks are filled with a rubberized asphalt. The bituminous is milled along the entire length of the resurface areas to provide a match at the gutter and driveways. The length of these areas are then overlaid. Because of the amount of patching and subgrade work, and the addition of storm sewer, more of these streets will be disturbed and less bituminous surface save. These streets are therefore included as partial reconstruction. Partial reconstruction is recommended for Hidden Valley Lane from 2606-2636 cul-de-sac to Sunrise Avenue, Knollwood Court, Parkwood Lane, Wildpines Lane and Marine Circle (south cul-de-sac), Countryside Court and Driftwood Lane. Partial reconstruction indicates that the majority of the street is deteriorated, and needs to be replaced. The curb and gutter, for the most part, is in good condition and can be saved. The segments of curb and gutter that have settled will be replaced or mud jacked as a part of the reconstruction. The subgrade will be inspected to determine the reason for the street failure as reconstruction occurs. A one foot granular subgrade is included with subgrade drains and storm sewer added to improve drainage. If the City decides to maintain the entrance to Lilly Lake School off County Road 5 (Willard Street extended), total reconstruction is recommended. Total reconstruction indicates that the street is deteriorated and needs to be replaced and the street either has no curb and gutters or the majority of the existing curb and gutters need replacement. This street does not have concrete curb and gutters. Willard Street extended should be constructed to City standards including concrete curb and gutter. Curb and gutter reduces erosion and protects the edge of the pavement from damage. With the added bus traffic, the section for this street should be thicker than the City standard. It e e Honorable Mayor and City Council February 2, 1995 Page 3 is recommended that the section should be 2" bituminous wear, 3" bituminous base and 8" Class 5 aggregate base. Drawing No.2 shows the proposed improvements. Drawing No.4 shows the typical sections. The Water Board is proposing to replace the water main on Marine Circle and to protect it against corrosion. Ductile iron pipe will be used with a polyethylene wrap for corrosion protection. Public Works also proposes to replace the forcemain on Marine Circle with ductile iron pipe and poly wrap. The replacement utilities, storm sewer and subgrade drains are all indicated on Drawing No.3. Estimated Costs The estimated costs for the 1995 street construction, by segment for each street and type of construction, follows with the engineer's estimate. The total cost is estimated at $734,900.00. These costs include 5 percent for construction contingencies and 30 percent for engineering, administrative, legal and capitalized interest costs. Enclosed is a detailed cost estimate. Cost Recovery The project costs for the construction of these improvements is to be recovered through special assessments according to the City's Assessment Policy. The cost of water main replacement on Marine Circle will be paid by the Board of Commissioners. The sanitary forcemain replacement cost on Marine Circle will be paid from City Public Works funds. The assessments are proposed to be levied on a unit basis. The estimated assessment rate is $2,108 per lot, based upon 208 lots. Cost recovery is proposed as follows: 1. 2. 3. 4. Special Assessment City Participation City Public Works Board of Water Commissioners $438,444 260,781 14,755 20.920 TOTAL ESTIMATED PROJECT COST $734,900 e e Honorable Mayor and City Council February 2, 1995 Page 4 Proposed Schedule The project will require a Public Hearing. We have estimated the following schedule for 1995 construction: Council Accepts Report and Orders Public Hearing February 7, 1995 Public Hearing and Authorize Preparation of Plans and Specifications March 1, 1995 Approve Plans and Specifications and Authorize Advertisement for Bids March 22, 1995 Advertise for Bids April, 1995 Receive Bids April 17, 1995 Council Awards Contract April 18, 1995 Begin Construction May 15, 1995 Complete Construction August 15, 1995 Conclusions and Recommendations The improvements outlined in this report are feasible. We recommend the City review the need for the entrance to Lily Lake School off County Road 5 with the residents and the School District. If this entrance is to be maintained, we recommend that this segment as well as all other improvements described in this report be constructed as proposed. We recommend that the replacement of water main and force main on Marine Circle be included in this project. We recommend the City review the cost recovery proposed and consult with bond Council as necessary . e e e Honorable Mayor and City Council February 2, 1995 Page 5 We would be pleased to review this report with you and answer any questions you may have. Sincerely, Short Elliott Hendrickson Inc. ~ U~J'v~\ t.. ~~(>~ i) y) Richard E. Moore, P.E. tIo I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date: Reg. No. 14691 Reviewed by: ~ (.-tJJ- , c '-- <. Jz )'1 'J- Date I e I ~ I ~r:. I ,,0 ~. r; l~ I~ & _ i -- T-----..J ,J 1 I ) I I I I ..---- _ J I I 1 I I I- I jr-- JL , I €".- w O~I..EANS $T I co' \ \ \ \ L ... ., 0...'.0' I~ ~ . fIt""eEL . ,r NMEL 2 1 '" : '" MltCEl. 3 PROJECT LOCATIONS e STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION FILE NO. STILL9506 DWG.NO. 1 DIaNEERS.ARCHfTECTSIIPLANNERS . I ., ~~ ,,0 e '7 :::> ~ ~ c: y '":> & ~ --- c( 1\' , , \ ' M"eEL 3 L ,-----T LEGEND --- - - 4" DRAIN TILE . PROPOSED STORM SEWER I PROPOSED WATERMAIN REPLACEMENT -F- PROPOSED FORCEMAIN REPLACEMENT . r I ,of), ~- e I STillWATER, MINNESOTA 1995 STREET CONSTRUCTION riLE NO. STILL9506 DWG.NO. 3 ENQ/NEERS_ARCHTECTs.PLANNERS I,. e INTERLACHEN DRIVE ~~ ,,0 '........... U-i l Ir I I, r I I ,-_J . I ,~~ , : I , I I- I + ') <1 II) ~ ..... ~ ~ C> ~ ~ \ ~ LEGEND V / / 1\ TOTAL RECONSTRUCTION PARTIAL RECONSTRUCTION Ie FILE NO. STILL9506 DWG.NO. 2 =set STillWATER, MINNESOTA 1995 STREET CONSTRUCTION ~7SII1'1.ANNERS c(, ".CEL . .. i I --r ! '" '" 32' PROlt;CT EJCIS11NQ Q8 e DIS1INO 041' .lYL 1FT. - .err hT~ ----. -- ..-............- 1/2 10 1 .- PW. PL fIFE DRAIN W/IOCK (EA. Smt) 1-vr 2340 TtPE 41A EM COURSE DI7 TAaC COAT . r 2:MO nPE 3'1 BASE COURSE ~ CUSS a AGGREOA1E BASE 1r SELECT GIWU.AR PARllAL RECONSlRUC'nON nPlCAL RESlDENllAL SEcnON 11' '" ---..-- .. PR01ECT EXIS11NG ~ DIS1IG 0418 ~ JFT. - JyL hT~ 1/2 10 1 .- PERF. PL fIFE DRAIN W/IOCIC (EA. SDE) r 2340 TtPE 41A WEAR COURSE D7 TAaC COAT r 2340 1"fPE 3'1 BASE COURSE r Q.A8S a AGGRmA1E BASE 1r IEL!CT GRANULM PARllAL RECONSTRUcnON TYPICAL RESIDENTIAl.. SECnON PARKWOOO LN., VI1LDPINE LN., 11' 11' PRCFI.E CIW)E .1IC..O .' "I C .. 0 ...;O'L JFT, .o:r hT~ WATai EX. Ie r 2340 nPE 4'A EAR COURSE DI7 TAa< COAT T 2340 nPE 3'1 BASE COURSE r cuss 5 AQQREQA1E BASE 'TYPICAL TOTAL RECONSTRUCllON SECllON WIlLARD SlREE I 1995 STREET IMPROVEMENTS STILL WA TER. MINNESOTA FILE NO. STlLL9506 .NO. 4 e e ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.I. 310 WILLARD STREET HIDDEN VALLEY LN KNOLLWOOD COURT PARKWOOD LN TOTAL RECON ITEM UNIT SAC TO SUNRISE NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL 1 COMMON EXCAVATION(P) CUYD 5.50 660 3,630.00 1500 8,250.00 690 3,795.00 1995 10,972.50 -~-- --_._-'---~ 2 SELECT GRANULAR BORROW (LV) CUYD 6.00 1100 6,600.00 505 3,030.00 1460 8,760.00 ---- ...-.~-_. ------------- - 3 CRACK FILLING L1N FT 2.50 ~ ------ --~--_.._--. -~-- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 -- ----- ----- --,~ -- -~--~--,. --- -- 5 MILL BITUMINOUS SURFACE SQYO 1.10 ~ -- -'.'. ---------- - 6 CLASS 5 AGGREGATE BASE TON 8.00 435 3,480.00 915 7,320.00 420 3,360.00 1210 9,680.00 -- --- --- 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 110 2,n7.50 230 5,807.50 105 2,651.25 405 10,226.25 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 160 3,840.00 305 7,320.00 140 3,360.00 405 9,720.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 50 75.00 140 210.00 70 105.00 185 2n.50 11 ADJUST FRAME & RING CASTING EACH 150.00 4 600.00 2 300.00 9 1,350.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 2 190.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 480 2,880.00 12 REMOVE & REPLACE C & G L.F. 12.00 200 2,400.00 50 600.00 150 1.800.00 -- ----- n_ ___ -------- --- -- .. --------- 15 MANHOLE SUBGRADE REPAIR EACH 500.00 2 1,000.00 5 2,500.00 ~ -- ---------- --'-- ---_._.~~---- 16 STORM MANHOLE EACH 1,250.00 -~- --- ------..---- ----- __n --------.--- ------ -- 17 CATCH BASIN EACH 850.00 -- -..- - -~~-------_._-- -- 18 12 RCP STORM SEWER L.F. 30.00 --- -----.-. ---- -- 19 4" DRAIN TILE L.F. 5.00 400 2,000.00 200 1,000.00 600 3,000.00 ~ __.._u.._ _ _.H._ -~.- --"---'--- 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 80 400.00 30 150.00 70 350.00 -- ----- --- ----~---- ---- 21 SODDING, TYPE LAWN SQYD 4.00 450 1,800.00 70 280.00 20 80.00 50 200.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 24 6" D.I.P. WATERMAIN L.F. 18.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 26 CITY INSTALLED 1" CORPORATION EACH 75.00 27 RECONNECT WATER SERVICE L1N FT 510.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 ~-- -.-. -------- -- -- 29 WATERMAIN FITTINGS POUND 3.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $18,482.50 6,468.88 $42,282.50 14,798.88 $18,431.25 6,450.94 $59,026.25 20,659.19 -------- ---------- ------- ----------- ---------- ------------ $24,951.38 $57,081.38 $24,882.19 $79,685.44 PAGE NO.1 e e ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.I.310 WILDPINES LN MARINE CIRCLE DRIFlWOOD LN COUNTRYSIDE COURT ITEM UNIT SO. SAC NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL 1 COtv1tv1()~ EXCAVATION(P) CUYD 5.50 300 1,650.00 1955 10,752.50 2410 13.255.00 755 4,152.50 - ~~ -~ ~-- 2 SELECT GRANULAR BORROW (LV) CUYD 6.00 1430 8,580.00 1760 10,560.00 550 3.300.00 --. ____.n __ 3 CRACK FILLING LINFT 2.50 - --.-....-. ----..--...-. --_.--"-~-- ~- -.--------- __m_...__ 4 BITUMINOUS PATCHING MIXTURE TON 53.00 - -----.------ .---. --------- --- 5 MILL BITUMINOUS SURFACE SQYD 1.10 - 1---- -- - ---~ - ----~-------- 6 CLASS 5 AGGREGATE BASE TON 8.00 385 3,080.00 1185 9,480.00 1460 11,680.00 460 3.680.00 -- ----- 0___0_ -~_..- ---..______0-------- 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 130 3,282.50 300 7,575.00 490 12,372.50 115 2,903.75 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 130 3,120.00 395 9,480.00 365 8,760.00 155 3,720.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 60 90.00 180 270.00 225 337.50 70 105.00 11 ADJUST FRAME & RING CASTING EACH 150.00 6 900.00 13 1,950.00 1 150.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 1 95.00 13 CONCRETE CURB & GUTTER 8-618 L.F. 6.00 2 12.00 12 REMOVE & REPLACE C & G L.F. 12.00 50 600.00 200 2,400.00 280 3,360.00 80 960.00 - -- -------...--- 15 MANHOLE SUBGRADE REPAIR EACH 500.00 2 1,000.00 ---- - - -- ---~~ -------~._- ---- 16 STORM MANHOLE EACH 1.250.00 -- n. --~-------- - --- 17 CATCH BASIN . EACH 850.00 --~ --- --- ------..---- ----- -- ..-----..-- ~.. -- 18 12 RCP STORM SEWER L.F. 30.00 -- -----~--_._- - -------. -----.---- 19 4' DRAIN TILE L.F. 5.00 600 3,000.00 400 2,000.00 200 1.000.00 - ------ --- . _ ---_.~- ~_._------ 20 MUDJACK CONCRETE CURB & GUTTER . L1N FT 5.00 20 100.00 80 400.00 130 650.00 20 100.00 - ----.- - -----~ .----------- -~- __'_n___ -_._._--~- ---------"- 21 SODDING, TYPE LAWN SQYD 4.00 20 80.00 70 280.00 90 360.00 30 120.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 570 10,260.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 2 300.00 24 6' D.I.P. WATERMAIN L.F. 18.00 430 7,740.00 25 6' X 6' TAPPING SLEEVE & VALVE EACH 1,500.00 1 1,500.00 26 CITY INSTALLED 1" CORPORATION EACH 75.00 10 750.00 27 RECONNECT WATER SERVICE L1N FT 510.00 10 5,100.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 1 150.00 -- ---_._--_.~._. ._-~- ~~-_. . -----. 29 WATERMAIN FITTINGS POUND 3.00 85 255.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $12,002.50 4,200.88 $79,267.50 27,743.63 $66,297.00 23,203.95 $20,286.25 7,100.19 ------... ------------- ---------- ----------- ------------ ------------ $16,203.38 $107,011.13 $89,500.95 $27,386.44 PAGE NO.2 e ev . ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.I.310 i SUNRISE AVE SUNRISE COURT HIDDEN VALLEY LN HIDDEN VALLEY CT ITEM UNIT CROIXWOOD TO SAC NO. ITEM 0 SCRIPTION UNIT PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL 1 COMMON EXCAVATION(P ) CUYD 5.50 1___ ~OW (LV) __m ~~..------- - 2 SELECT GRANULAR BOR CUYD 6.00 ~- _u -- _._.._-~._---- -- 3 CRACK FILLING LINFT 2.50 4100 10,250.00 1150 2,875.00 4550 11,375.00 1750 4,375.00 --- ---- -.----.--.-- ----------- 4 BITUMINOUS PATCHING .1IXTURE TON 53.00 545 28,885.00 150 7,950.00 --- --- ~-~-~. 5 MILL BITUMINOUS SURFJI CE SQYD 1.10 3010 3,311.00 495 544.50 5080 5,588.00 720 792.00 CLASS 5 AGGREGATE BA - ----_._- - -- --- 6 SE TON 8.00 825 6,600.00 ~?~_~J'~40'OO ---~ 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 960 24,240.00 185 4,671.25 - 1275 32,193.75 150 3,787.50 8 TYPE 31 LEVELING COUF SE MIXTURE - TON 24.25 270 6,547.50 50 1,212.50 320 7,760.00 70 1,697.50 9 TYPE31BASECOURSE~ IXTURE TON 24.00 10 BITUMINOUS MATERIAL f OR TACK COAT GALLON 1.50 440 660.00 85 127.50 580 870.00 70 105.00 11 ADJUST FRAME & RING C ASTING EACH 150.00 1 150.00 23 3,450.00 3 450.00 12 ADJUST GATE VALVE BO~ EACH 95.00 1 95.00 8 760.00 1 95.00 13 CONCRETE CURB & GUT ER B-618 L.F. 6.00 12 REMOVE & REPLACE C & G L.F. 12.00 300 3,600.00 70 840.00 450 5,400.00 110 1,320.00 --- ----,---_.- ---,.~-_."- ------ --------...- 15 MANHOLE SUBGRADE RE PAIR EACH 500.00 8 4,000.00 6 3,000.00 1 500.00 ___ ___u______ --- ___"_'__U__ ---.- ----- -.------ - 16 STORM MANHOLE EACH 1,250.00 1 1,250.00 -~ n.. -_..- ---------..-- 17 CATCH BASIN EACH 850.00 2 1,700.00 -- --- ._-~._._------ ---.-.------..---. - -- - -- 18 12 RCP STORM SEWER L.F. 30.00 275 8,250.00 m_ -- ------. ----_._- --_.._.._-~-- -------~.._- 19 4" DRAIN TILE L.F. 5.00 - -.."- .- --..--- --~._------ -~-~~-- . - -- 20 MUDJACK CONCRETE Cl RB & GUTTER LINFT 5.00 120 600.00 30 150.00 300 1,500.00 40 200.00 ----~- --- -----------.------ ---- 21 SODDING, TYPE LAWN SQYD 4.00 100 400.00 25 100.00 150 600.00 40 160.00 22 REMOVE & REPLACE 6" F ORCEMAIN L.F. 18.00 23 CONNECT TO EXISTING F ORCEMAIN EACH 150.00 24 6" OJ.P. WATERMAIN I L.F. 18.00 I 25 6" X 6" TAPPING SLEEVE !!. VALVE EACH 1,500.00 26 CITY INSTALLED 1" CORP ORATION EACH 75.00 27 RECONNECT WATER SEF VICE L1N FT 510.00 28 CONNECT TO EXISTING \I WATERMAIN EACH 150.00 .------- -- __~__.. --.__--__0._____--. 29 WATERMAIN FITTINGS POUND 3.00 1 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $53,608.50 18,762.98 $10,765.75 3,768.01 $119,181.75 41,713.61 $23,272.00 8,145.20 ----------- ------------- $72,371.48 $14,533.76 $160,895.36 $31,417.20 PAGE NO.3 e e ~- ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.I.310 EVERGREEN COURT ITEM UNIT NO. ITEM DESCRIPTION UNIT PRICE QUANT. TOTAL 1 COMMON EXCAVATION(P) CUVD 5.50 -- -- --_......--- ~---~--~ 2 SELE~I~~ANULAR BORROW (LV) CUVD 6.00 I.~ --------~ 3 CRACK FILLING L1N FT 2.50 --~ 1- _ ___M .------- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 170 9,010.00 -- I- .._-----------~-- _..---------- 5 MILL BITUMINOUS SURFACE SQVD 1.10 660 726.00 -- --- ___ ------1---------- ..._--~._~- 6 CLASS 5 AGGREGATE BASE TON 8.00 255 2,040.00 - .------ - -------- -_..._~- 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 235 5,933.75 8 TYPE 31 LEVELING COURSE MIXTURE TON ~4.25 60 1,455.00 9 TYPE 31 BASE COURSE MIXTURE TON ~4.oo 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 110 165.00 11 ADJUST FRAME & RING CASTING EACH 1$0.00 2 300.00 12 ADJUST GATE VALVE BOX EACH 95.00 1 95.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 12 REMOVE & REPLACE C & G L.F. 12.00 110 1,320.00 ------- 1-- -~._.._~ 15 MANHOLE SUBGRADE REPAIR EACH 500.00 ---- _._.__._~ -- ----~ 16 STORM MANHOLE EACH 1,250.00 --~ 1-- ---..- --_.._~ 17 CATCH BASIN EACH 850.00 - -~._--_..__._..- 18 12 RCP STORM SEWER L.F. 30.00 1-- ----..- .0-- --- 19 4. DRAIN TILE L.F. 5.00 - --------. ------- 20 MUDJACK CONCRETE CURB & GUTTER L1N FT 5.00 50 250.00 --- -------.--------- ---~ 21 SODDING, TYPE LAWN SQVD 4.00 40 160.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 24 6" D.I.P. WATERMAIN L.F. 18.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 26 CITY INSTALLED 1" CORPORATION EACH 75.00 27 RECONNECT WATER SERVICE L1N FT 510.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 1-- - 29 WATERMAIN FITTINGS POUND 3.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $21,454.75 7,509.16 ---------- ------------- $28,963.91 PAGE NO.4 e e~ .. ENGINEER'S ESTIMATE STILLWATER, MINNESOTA 1995 STREET CONSTRUCTION SEH FILE NO: ASTILL9506 L.I.310 TOTAL PROJECT ITEM UNIT EST. TOTAL NO. ITEM DESCRIPTION UNIT PRICE QUANT. COST 1 COMMON EXCAVATION(P) CUYD 5.50 10265 56,457.50 - ......---.- ~--~- 2 SELECT GRANULAR BORROW (LV) CUYD 6.00 6805 40,830.00 -. .------- ---. 3 CRACK FILLING L1N FT 2.50 11550 28,875.00 --- ~.~----_.- -- -~.__. _n__ ---~--- 4 BITUMINOUS PATCHING MIXTURE TON 53.00 865 45,845.00 ~ -- ----- ~-~-- 5 MILL BITUMINOUS SURFACE SQYD 1.10 9965 10,961.50 ~ ------ 6 CLASS 5 AGGREGATE BASE TON 8.00 n80 62,240.00 - - - ---_..~ - 7 TYPE 41A WEAR COURSE MIXTURE TON 25.25 4690 118,422.50 8 TYPE 31 LEVELING COURSE MIXTURE TON 24.25 no 18,672.50 9 TYPE 31 BASE COURSE MIXTURE TON 24.00 2055 49,320.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.50 2265 3,397.50 11 ADJUST FRAME & RING CASTING EACH 150.00 64 9,600.00 12 ADJUST GATE VALVE BOX EACH 95.00 16 1,520.00 13 CONCRETE CURB & GUTTER B-618 L.F. 6.00 482 2,892.00 12 REMOVE & REPLACE C & G L.F. 12.00 2050 24,600.00 -~_. -- ----~ 15 MANHOLE SUBGRADE REPAIR EACH 500.00 24 12,000.00 -- -- .._.__0- --~- 16 STORM MANHOLE EACH 1,250.00 1 1,2?~ -- --- -.- ----..--- 17 CATCH BASIN EACH 850.00 2 1,700.00 - -..----..------- 18 12 RCP STORM SEWER L.F. 30.00 275 8,250.00 -- 19 4" DRAIN TILE L.F. 5.00 2400 12,000.00 ~ ~.~------- ---.----- 20 MUDJACK CONCRETE CURB & GUTTER LINFT 5.00 970 4,850.00 --- ------ ----- 21 SODDING, TYPE LAWN SQYD 4.00 1155 4,620.00 22 REMOVE & REPLACE 6" FORCEMAIN L.F. 18.00 570 10,260.00 23 CONNECT TO EXISTING FORCEMAIN EACH 150.00 2 300.00 24 6" D.I.P. WATERMAIN L.F. 18.00 430 7,740.00 25 6" X 6" TAPPING SLEEVE & VALVE EACH 1,500.00 1 1,500.00 26 CITY INSTALLED 1" CORPORATION EACH 75.00 10 750.00 27 RECONNECT WATER SERVICE L1N FT 510.00 10 5,100.00 28 CONNECT TO EXISTING WATERMAIN EACH 150.00 1 150.00 .~ -- 29 WATERMAIN FITTINGS POUND 3.00 85 255.00 SUBTOTAL 35% CONTIN., ENG., ADMIN. & LEGAL ESTIMATED PROJECT $544,358.50 190,525.48 ---------- ----------- $734,883.98 PAGE NO.5 e e .' I. \ il. MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer k'c /' SUBJECT: Agreement for Special Use of Sanitary Sewer with Stillwater Yacht Club DATE: February 1, 1995 DISCUSSION The Stillwater Yacht Club wishes to provide a service to its boaters which would allow them to pump their sanitary tanks into the Stillwater sanitary sewer system. The attached agreement would allow the Yacht Club to provide this service subject to a number of conditions. The main issue involves determining the proper quarterly charge, which has been resolved by requiring a special meter be installed to measure the sanitary flows. The Yacht Club has indicated that they would be willing to enter into this agreement. RECOMMENDATION I reconnnend Council pass a resolution approving the attached agreement and authorizing the Mayor to sign the agreement, subject to signature by the Stillwater Yacht Club. I. .',to AGREEMENT BETWEEN THE CITY OF STILLWATER AND STILLWATER YACHT CLUB ALLOWING FOR TIIE PUMPING OF WASTES INTO TIIE CITY OF STILL WATER SANITARY SEWER SYSTEM e TIus agreement made this _ day of > 1995, by and between the City of Stillwater, "City", and the Stillwater Yacht Club, "Yacht Club". WHEREAS, Yacht Club wishes to pump sanitary wastes from boats into the city sanitary sewer system; and WHEREAS, it is necessary to measure the waste now rates in order to determine the proper charge for this service. NOW TIffiREFORE, the City and the Yacht Club for the consideration hereafter set forth agree as follows: 1. The Yacht Club shall install at its own expense, a flow meter \vhich \vill measme 1 ()()OJO of the flow pumped into the sanrtary sewer system from the boat waste dumping facility. 2. The Yacht Club agrees to pay a quarterly payment based on the prior year's flow. The fIrst years' rate based upon an estimate, shall be set at $85.00 per quarter. 3. At the end of each year between December 15 and January 15, the Yacht Club agrees to report the reading of the meter to the City in order to allow for the annual adjustment of rates. 4. The Yacht Club agrees to properly maintain the system and meter and replace the meter should it fail, and in the event of failure or modification of the system, notify the City and to allow representatives of the City, upon notice, in advance to inspect the system and the meter. 5. '[be Y ncht Club agrees to u->e the boat waste dumping facilities and meter system only tOr the intended purpose and will pump only nonvolatile substances, and no gas, oil, other petroleum products, or any hazardous substances. 6. TIle City agrees to allow the Yaeht Club to pump the boat wastes into the city sanitary sewer system, only if all conditions of this agreement are followed. - e e ~ '. 7. Any sums due the City that are delinquent more than 180 days on October 15th of each year may,' at the option of the Cit)" be certified to the County Auditor for collection with the Yacht Club real estate taxes. Termination: TIlls agreement may be temrinated by either party upon sixty (60) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. Upon termination, the City sanitary sewer system shall not be used for the unmetered dumping of wastes from the Yacht Club boat waste dumping facilities. fOR THE STILL WATER YACHT CLUB FOR THE CITY OF STILL WATER SIGNATURE SIGNATURE TI1LE TI1LE SIGNATURE .' SIGNATURE TITLE TITLE . '" RESOLUTION NO. 95- e APPROVING AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE STILLWATER YACHT CLUB WHEREAS, the Stillwater Yacht Club wishes to pmnp sanitary wastes from boats into the Stillwater City sewer system; and WHEREAS, an agreement is necessary between the City of Stillwater and the Stillwater Yacht Club in order for this to occur; NOW TIffiREFORE IT IS RESOL YED, that the Stillwater City Council authorizes the Mayor and City Clerk to execute the attached agreement, subject to receiving the authorized signatures from the managers of the Stillwater Yacht Club. Adopted by the Council this 7th day of February, 1995. . Jay Kimble, Mayor Attest: Morli Weldon, City Clerk - e e tlI/1<. , . ~~~ '\~~~ , .Jr"" . January 20, 1995 Mr. Nile L. Kriesel City Administrator City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Nile: As a follow-up to our conversation on January 20, 1995, I am requesting that the City of Stillwater review their policies and procedures on rain water/sand runoff from the City of Stillwater streets that drains into the S1. Croix River at the north end of the Stillwater Yacht Club property. Over the past two years, this runoff has created a large sand bar at the base of the City's sewer outlet. To date, the accumulation has had an impact on the slips . contained on F Dock (property that is under the jurisdiction and ownership of '" ,_~,":~~{ Mulberry Point Yacht Harbor) as well as unpacting the dockage for those boats that are kept in dry stack. As soon as you have determined the City's policy, the need to involve the DNR, and the procedure to remove the sand, I would appreciate if you could get back to me. I will then relay this information to the Board of Mulberry Point Yacht Harbor. Thank you for your assistance in this matter. I look forward to a long and growing relationship with you and the City of Stillwater. Sincerely, .1"L~ in ~ ", ~~ A.;- _. ~ ~t ~ . ~-: tx4 ~ ~~~~~j ~_.,- ". ,~,.---",-.,;,-,""":> ...(,.._'-~...-.;.:,:.. ~ ~ ' -,~:;':;'~-~' /:1;r/ William A Buth 6340 Lamar Avenue South Cottage Grove, MN 55016 Home: 459-5249 Work: 291-8888 .~!i,~-. -._.""'~-~,~ ~.....~ . "~~Yf:~"": WASHINGTON COUNTY ASSESSOR'S OFFICE GOVERNMENT CENTER 14900 61st Street North, P.O. Box 6 . Stillwater, Minnesota 55082-0006 Office (612) 430-6090 Facsimile Machine (612) 430-6223 Scoll L. Hovet, CAE County Assessor (612) 430-6111 e Dennis Montague. CMA Assistant Cty. Assessor (612) 430-6092 FYI DATE: February 1, 1995 TO: Washington County City and Township Clerks FROM: Scott Rovet, CAE, Washington County Assessor and Staff SUBJECT: 1995 Local Boards of Review Enclo~d is ~~ nOtifi~d posting notices. for YOOf 1995 Local Board 0: Review. Valuahon nohces WIll be maIled at least ten days pnor to the Local Board of RevIew. The Local Board has the responsibility of reviewing the January 2, 1995 valuation and classification of the property. If a property owner has concerns about their payable 1995 property taxes, they must deal directly with the Assessor's Office or go. to Tax Court. The Local Board of Review does not have jurisdictio'n over the current property taxes. Local Boards must have a quorum of the members present at the meeting in order to comply with State Law. An information packet about the 1995 assessment and specific responsibilities of your Local Board will be sent to you. If you have any questions, call our office at 430-6090 or Judy Ellis at 430-6093. cc: Staff Appraisers Local Assessors e ! ...::;../> . ".:':::':'. :.;.'>:<:::,:":"::: . .' -: . .'. . ...... -:. - -: -: -: -: -: -: -:I.~, ',::. >:::::::::I)A:T:~:::::::::::: .... April 13 Second May 1 April 13 Second May 2 April 17 Second May 1 April 17 Second May 4 April 19 Second May 1 April 19 Second May 2 April 20 Second May 10 April 20 Second May 4 April 24 Second May 4 . . .. ...... . . . . . . . . . . ............................. .' ........ ........ ....1 .:::;::::::::::-:.::::::':':':':'::::::::::::::::::::-::.::.:.::.::::::::::.:'.:::::..:.:.:.:.:.:.: . ::.:::'::::::::::: :::::::::: :~age'? . of: :4.::::::::::::::::::: .....I99S.LOCA.L:"lJOAR1JS:OFJtEVlEW. :...:.:.:-:.:.:.:.:.:.:.:-:.:.:.:.:.:.:-:...:....::.:.:.:-::.:.:-:.:.:.:.:.:. ::: ::.'.:::. :. '.:: :.:::: ..0:: :-....:.:.. ...:: : . ..:: . : .. . :.< :>::::::-:::::::::::::::::::::::::::::::::::-::-::::::>:::::->:::::::::: ...:1:::::::::::::::::::.:::::::::::::::::::.:::::::::::::::::::::::::::-:-::::"'::'::":::::'::::::::::::: ::.:::::::.....:..:.:::.::::::::::::.:::: ::::::::::::::: :....::::..::::::::::::::::::: .DA Y '" ::::::-:::TJM~:::::-:-::: ::::::q~TYlr9w.NSl:1IP:::::::: :J~()CATIQ~>:: :-:::::::::~TAff':::::<:>::-: Thursday 10:00 A.M. Bayport City Hall Dave, Scott Monday 6:30 P.M. Bayport City Hall Upon Request e Thursday 3 - 6 P.M. Tuesday 6:30 P.M. Monday 9 - 11 A.M. Monday 6:00 P.M. Monday 9A.M. Lake Elmo City Hall Frank, Butch, Barry, Scott City Hall Frank City Hall Frank~ Ed, Scott City Hall Frank Town Hall Pat, Ed, Butch, Scott Lake Elmo Hugo Hugo May Township Thursday 7:00 P.M. May Township Town Hall Pat, Scott .. Wednesday 4:30 P.M. Denmark Township Town Hall Dave, Scott Monday 7:30 P.M. Denmark Township Town Hall Upon Request Wednesday 3 - 6 P.M. Stillwater City City Hall Barry, Ed, Butch, Scott Tuesday 4:30 P.M. Stillwater City City Hall Barry Thursday 7:00 P.M. Woodbury City Hall Ken, Scott Wednesday 7:00 P.M. Woodbury City Hall Upon Request Lake land LuAnn,Butch, Thursday 7:00 P.M. Lakeland Shores City Hall Scott Lakeland Upon Request Thursday 7:30 P.M. Lakeland Shores City Hall Monday 6:30 P.M. Newport City Hall David, Scott e Thursday 6:30 P.M. Newport City Hall Upon Request e January 26, 1995 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson Louise Bergeron; Supervisors Diane O'Bryan, David Johnson, Jerry Hicks and Jack Takemoto. Also, Treasurer Warren Erickson, Engineer Paul Pearson, Planner Mike Gair, Attorney Roger Knutson and Peace Officer Steve Nelson. 1. AGENDA - M/S/P o 'Bryan/Takemoto moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Johnson/O'Bryan moved to approve the 1/12/95 Town Board Meeting Minutes as amended: Item #3 - insert the amount of surplus funds as $34,583.27. (5 ayes) M/S/P O'Bryan/Takemoto moved to approve the 1/19/95 Special Town Board Meeting Minutes as written. (5 ayes) 3. TREASURER- 1. M/S/P Takemoto/Johnson moved to set up a long term Capital Needs Fund. $40,000.00 will be moved from the General'Fund to the new Capital Needs Fund and $10,000.00 will be moved from the Road and Bridge Fund to the new fund. (5 ayes) 2. M/S/P Johnson/Takemoto moved the Town Board policy to maintain fund balances for General and Road and Bridge at approximately half of the budgeted expenditures. Surplus generated over and above to be transferred at the year end to the new Capital Needs fund. (5 ayes) 3. Checks and claims were reviewed and approved. Claims roster attached. 4. M/S/P Takemoto/O'Bryan moved to authorize the use of signature stamps for the Clerk and Treasurer on checks and that the stamps are kept in their possession. (5 ayes) 4. ATTORNEY- 1. Rivard trial continued until April 13, 1995. 2. AWAIR on next agenda. 3. M/S/P o 'Bryan/Hicks moved to approve the acceptance of the Junk Mail Abatement Grant offered by Washington County. (5 ayes) 5. ENGINEER - 1. Asked to table the water problems (Curtiss Hills) until the next meeting. e Stillwater Town Board Meeting - 1/26/95 Page Two 6. PEACE OFFICER - Steve Nelson was present to present his report on policing activities. 4t 7. PUBLIC WORKS - 1. M/S/P Hic~s/Johnson moved that Scott Standfield is on probation for a six month period. If he has his special license at the end of this time he will ba considered for a 50~ an hour increase in pay. (5 ayes) 2. Louise Bergeron talked about looking for a truck. Next agenda. 8. PARK COMMITTEE - M/S/P O'Bryan/Johnson moved to renew Lee Ann Linn's appointment to the Park Committee (3 years). (5 ayes) 9. STONEHENGE SUBDIVISION - The Planner has requested an additional $1,000.00 escrow from Joel Wahlin. As yet the Clerk has not received this money. 10. ANNEXATION DISCUSSION - Diane O'Bryan will talk to Steve Russell about another Ad Hoc Committee Meeting in February. A Township wide meeting to update the residents about the status of annexation matters will be set-up mid-March. 11. ADJOURNMENT - Meeting adjourned at 9:45 p.m. Clerk Chairperson Approved e W ASIllNGTON COUNTY Dennis C. Hegberg Dlstrlct 1 Mery Hauser Dlstrlct 2 . COUNTY BOARD AGENDA /:' . WeUy Abrahamson FEBRUARY 7, 1995, 7:00 P.M.. ~... .Dlstrlct3/chalnnan " f Peteraon "'''''''~OTE CHANGE IN LOCATION"''''''' l:, trlct4 ., ave Engstrom "''''5TH FLOOR SOUTH CONFERENCE ROOM"'''' Dlstrlct 5 1. 2. 3. 7:00 7:00 ROLL CALL CONSENT CALENDAR AUDITOR-TREASURER'S OFFICE - R. H. STAFFORD, AUDITOR-TREASURER A. MODIFY LIQUOR LICENSE FEE SCHEDULE B. SET HEARING DATE FOR,PETITION FOR DETACHMENT AND ANNEXATION FROM SCHOOL DISTRICT 622 TO 833 C. COUNTY INVESTMENT POLICY AND GUIDELINES GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR A. METROPOLITAN MOSQUITO CONTROL BOARD LEGISLATIVE BILL B. SUPPORT FOR 59 PER GALLON MOTOR FUEL TAX C. SUPPORT FOR NATIONAL HIGHWAY FUNDING DISCUSSION FROM THE AUDIENCE VISITORS MilY SIWlE THEJR CONCERNS WTl1I17lE COUNTY BOARD OF COMMISSIONERS ON ANY ITEM NOT ON 17lE AGENDA. 17lE CHAIR WILL DIRECT 17lE COUNTY ADMINISTRATOR ro PflEPARE IIESPONSES ro YOUR CONCERNS. YOU ARE ENCOURAGED NOT ro BE REPE1Tl10US OF PREVIOUS SPEAKERS AND TO UMIT YOUR ADDRESS ro FIVE M1NU1F3. COMMISSIONER REPORTS - COMMENTS - QUESTIONS 11lIS PDUOD OF 17ME SHAlL BE USED BY 17lE COMMISSIONERS ro 11EPOIrT ro 17lE FUlL lICWW ON COMMf1TEE AC71VIT1ES, MAKE COMMENTS ON MilT1F:RS OF IN17!:REST AND INFORMA110N. OR IWSE QUES110NS ro 17lE!fTAFF. 11l/S AenON IS NOT INTENDED TO RESULT IN SUBSTANTlVE BCWW A.enON DURING 11lIS 71ME. ANY AC110N NECESSARY BECAUSE OF DISCUSSION WIlL liE SCHEDULED FOR A FUlTJRE BCWW MEE17NG. BOARD CORRESPONDENCE EXECUTIVE (CLOSED) SESSION - COUNTY ATTORNEY ATTORNEY-CLIENT CLOSED SESSION TO DISCUSS LITIGATION STRATEGY REGARDING MEDICARE CLAIM AGAINST WASHINGTON COUNTY ADJOURN * * * * * * * * * * * * * * Date b. eb. Feb. Feb. 4. 7:30 5. 7:50 6. 7. 8. 8:00 9. 8:30 7 8 8 9 * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES Tiae 2:00 p.m. 5:30 p.m. 6:30 p.m. 7:30 a.m. ColllllLi.ttee Finance Committee Meeting Solid Waste Advisory Library Board community social Services Adv. Location 5th Floor - Accounting Conf. Room Washington County Government Center Woodbury Library Washington County Government Center If you nud a..stMca due III dI.ablliry or 1anQua/1lt ,.",.,. p/HIMI call 430-6003 rmo 439.3220/ EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR.. FEBRUARY 7, 1995 The following itema are pre.ented for Board approval/adoption. DBPIUl'DIBIIT IllGBIICY ADMINISTRATIOJI AUDITOR/TREASURER COMMUNITY SERVICES COURT ADMINISTRATION HEALTH. EftVIRONMENT AND LAND JlAHAGEMBNT HUJIAH RESOURCES PUBLIC WORKS SHERIFF ITBM A. APPROVAL OF THE JANUARY 10, 17 AND 24, 1995 BOARD MEETING KINUTBS. B. APPROVAL TO ADOPT AMERICANS WITH DISABILITIES ACT (ADA) TITLE II COMPLIANCE POLICY. C. APPROVAL TO RENAME TME VACANCY REVIEW COMMITTEE TO PERSONNEL COMMITTEE AND REVISION OF THE COMMITTU'S CHARGE. e D. APPROVAL TO REVISE POLICY 11300 CONCERNIRC DATA PRACTICESl AND ADOPTION OF FEE SCHEDULE FOR NOJI- COUNTY RELATED SERVICES. E. APPROVAL TO TRANSFER $10.135 FROM CONTINGENCY TO 1995 AUDITOR-'!'RBASURER SALARY BUDCET. F. APPROVAL OF RESOLUTION, REPURalASE OF TAX-FORFEITED PARCEL, BY BOTH PLACE, OWNER. G. APPROVAL OF RESOLUTION, REPURCHASE OF TAX-FORFEITED PROPERTY BY DAVID K. FAXLER, OWNER. H. APPROVAL OF RESOLUTION, REPURCHASE OF TAX-FORFEITED PROPERTY BY BAN-LAN INVESTMENT INC. 1. APPROVAL OF ABATEMBNT APPLICATIONS FOR PENALTY, HOMESTEAD. REDUCTION IN VALUE AMD DISASTER. J. APPROVAL OF OFF SALE INTOXICATING LIQUOR LICENSE FOR R , R OF DENMARK TOWNSHIP. INC. D/B/A/ POINT LIQUORS. APRIL 1. 1995 TO MARCH 31, 1996. K. APPROVAL OF 1995 AGREEMBNT WITH FAMILY VIOLENCE NETWORK, INC. L. APPROVAL OF AGREEMENT WITH HUMAN SERVICES. INC. TO PROVIDE MENTAL HEALTH. CHEMICAL DEPENDENCY AMD ADULT SERVICES. M. APPROVAL OF 1995 AGREEMENT BETWEEN WASHINGTON COUNTY COMMUNITY SERVICES AND COURT ADMINISTRATION TO PROVIDE SERVICES TO THE IV-D AGENCY RELATIVE TO IV-D PATERNITY AND CHILD SUPPORT ENFORCEMENT CASES. N. APPROVAL OF 1995 CONTRACT WITH FAMILY SERVICE ST. CROIX. O. APPROVAL OF MEMORANDUM OF AGREEMENT BETWEEN WASHINGTON COUNTY COMMUNITY SERVICES AND H.E.L.M. P. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF MINNESOTA. DEPARTMENT OF HUMAN SERVICES, AND WASHINGTON COUNTY, DEPARTMENT OF COMMUNITY SERVICES. Q. APPROVAL OF 1995 COOPERATIVE AGREEMENT BETWEEN WASHINGTON COUNTY AND THE WASHINGTON COUNTY ATTOIUfBY . R, APPROVAL TO AMEND CONTRACTS WITH MARY BUXTON, JEAN KUBITSCHEK AND STEPHEN ONELL, FOR GUARDIAN AD LITEM CONTRACTS. S. APPROVAL OF PAYMENT IN THE AMOUNT OF $1.634 TO THE JURUR LANDFILL GROUP PURSUANT TO APPROVED JUNKER LANDFILL GROUP INITIAL ORGANIDTIOJI AGREEMBNT. T. APPROVAL OF NEW CLASSIFICATIOJI OF SURVEY AND LAND IRFORNATION COORDIRATORI ELIMINATION OF CLASSIFICATIOJI TITLES OF MAPPIRC APPLICATIONS DEVELOPER AND SURVEY AND GRAPHICS COORDINATOR 1 RECLASSIFICATION OF POSITION OF MAPPING APPLICATIONS DEVELOPER TO THB CLASSIFICATION OF SURVEY AND LAND INFORNATIOJI COORDINATOR IR THE SURVEYOR' S DEPARTKENT RETROACTIVE TO JANUARY 2. 1995. U. APPROVAL OF PERSOJIAL LEAVE OF ABSENCE WITHOUT PAY FOR CATHERIME BOEHM BEGINNING MAY 17. 1995. THROUGH AUGUST 17, 1995. V. APPROVAL TO PAY LOST ACctlKULATED LEAVE TIME IN THE AMOUNT OF 8.75 DAYS TO GARY POSER IN THE COUNTY AUDITOR-TREASURER'S OFFICE. W. APPROVAL TO PAY LOST ACCUMULATED LEAVE TIME IN THE AMOUNT OF 5 DAYS TO JOANME HELM IN THE AUDITOR- TREASURER'S OFFICE. X. INFORMATION ONLY - WASHIRCTON COUNTY HAS JOINED THE M.C.I.T. CONSORTIUH OF COUNTIES WHO HAVE CONTRACTED WITH MEDTOX. MEDTOX WILL PROVIDE THE NECESSARY TESTING FOR THE FEDERAL DRUG TESTING PROGRAN WHICH BECOMES EFFECTIVE IN JANUARY 1996. Y. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSUIUl.NCE PREMIUMS. IN ACCORDANCE WITH THE RETIREE LAWSUIT. FOR RETIRING EMPLOYEE MICHAEL CLEMENS. SHERIFF'S OFFICE. Z. APPROVAL OF SEVERANCE PAYMENT FOR MICHAEL CLEMENS, SHERIFF'S OFFICE, IN THE AMOUNT OF $7.198.69, AND AUTHORIZATION TO AMEND THE 1995 SALARY BUDGET, SERVICE 1667, OBJECT 6114, BY THE SAME AMOUNT. AA. APPROVAL OF 1995 SEASONAL EMPLOYEE PAY RATES AND NEW SEASONAL POSITION CALLED TECHNICAL SKILLED. BB. APPROVAL OF OFFICE LEASE RENEWAL WITH UNIVERSAL TITLE INSURANCE COMPANY FOR OFFICE SPACE IN THE GOVERNMENT CENTER. ce. APPROVAL OF RESOLUTION TO INSTALL AN ALL-WAY STOP, THB APPROPRIATE WARNING SIGNS AND TO MODIFY THE FLASHING BEACON AT THE INTERSECTION OF CSAM 10 AND CSM 15. DD. APPROVAL OF RESOLUTION TO ESTABLISH A MO PARKING ZONE 011 CR 57 FRON KERRY COURT TO APPROXIMATELY 2,400 FEET SOUTHI AND, AUTHORIZE THE INSTALLATIOJI OF NO BOAT LAUNCHING SIGNS ON THOSE NO PAlUtING SIGNS ADJACENT TO SOUTH SCHOOL SECTION LAKE. EE. APPROVAL OF CONTRACT WITH BELLAIRE SANITATION FOR REFUSE HAULING SERVICES FROM WASHINGTON COUNTY FACILITIES. FF. APPROVAL TO PURCHASE SALT SUPPLY AS NEEDED FOR 1995 THROUGH THE STATE OF MINNESOTA BID PER COOPERATIVE PURCHASING AGREEMENT. GG. APPROVAL OF SUPPLEMENTAL AGREEMENT NO.4 IN THE AMOUNT OF $22,490 AND SUPPLEMENTAL AGREEMENT NO. 5 IN THE AMOUNT OF $49,980 FOR ROAD CONSTRUCTION ON CR 64. HR. APPROVAL TO ENTER INTO AN AGREDBNT WITH THE CITY OF MAHTOHEDI FOR INSTALLATION OF STREET LIGHTING AT THE INTERSECTION OF CR 79 AND TH 244. e II. APPROVAL OF CHANGE ORDER FOR CURRENT LIGHTING RETROFIT COIlTRACT WITH EGAN , SONS. JJ. APPROVAL OF CONTRACT WITH LAltEVIEW HOSPITAL FOR RADIO DISPATCHING. ..COnsent Calendar items are generally defined as it..s of routine business, not requiring discuesion, and approved in on. vote. commi.sioners..y elect to pull a Consent calendar item(s) for discussion and/or .e',arate action. 0f/01/95 09:17 CITY OF ORK PRRK HEIGHTS ~ 6124390456 NO. 043 [;J01 ..~ e FYI DRAFT CITY OF OAK PARK HEIGHTS COUNCIL MEETING MINUTES, MONDAY, JANUARY 23, 1995 Financial Presentation Workshop: Mayor 0' Neal opened the workshop at 6:15 p.m. Rob Tautges and David Moll of the City's accounting firm Tautges, Redpath, Inc. presented information on the City's financial condition to the Council. Call to Order: The meeting was called to order at 7:09 p.m. by Mayor 0' Neal, Present: councilmembers Kern, Robert, Schaaf &: Swenson. Staff present: City Administrator Robertson, City Attorney vierling, City Engineer Hansen, City Planner Richards, and City Auditors Tautges and Moll. Staff Reports: Parks Commission - Parks Liaison Robert noted that the Parks Commission recommended any donations go toward toddler equipment. Robert, seconded by Kern, moved to re-appoint Mark Johnson and Paul Plaster to the Parks Commission, terms to run January, 1995 through December, 1991. Carried 5-0. Robert, seconded by Kern, moved to establish Saturday, April 8, 1995 as the date of the Parks Commission breakfast and for the City to pay 'for the breakfast. Carried 5-0. Council directed Robertson to publish a meeting notice for the breakfast and to invite Steve Russell to the next Parks Commission meeting. Old Business: Robert noted that Paul Plaster of the Parks Commission had volunteered to be on the Joint Trail Committee, and that she had also received a commitment from the Washington County Public Works Department to participate. Bay town will discuss appointing representatives at their March meeting. January 9, 1995 Council Meeting Minutes: Schaaf, seconded by Kern, moved approval of the minutes. Carried 5-0. Public Hearings: Brackey Rezonincr & Preliminary plat ~ Mr. Brackey requested a continuation for a month to resolve a few remaining issues. Schaaf, seconded by Robert, moved to continue the hearing until February 21, 1995. Carried 5-0. e Posl-lt. Fax Note 7671 1~;lL k<"~lllg I Co/Dept, B!J ol.JtJUllxrln..J ! pt,one # rJ 02/01/95 09: 18 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 043 ~02 e Page Two - Minutes 01/23/95 Arcon Development Rezonina & Preliminary Plat - Richards noted that the Park Commission had reviewed the plat and recommended that a trail easement be maintained on the north side of the wetlands. Richards said that a walking survey of the land convinced him that the proposed cul-de-sacs were a satisfactory design which would preserve trees. Robertson noted that this request needed to be continued pending resolution of some engineering issues. Schaaf, seconded by Kern, moved to continue the hearing until February 27, 1995. Carried 5-0. Menards Conditional Use Permit - Robertson said that Menards had revised their design and had not submitted a plan so this issue would have to be continued. Kern, seconded by Schaaf, moved to continue the hearing until February 27, 1995. Carried 5-0. Street Reconstruction Ar~a "A" - Robertson read the public notice and presented the affidavit of publication and the mailing list for the proposed street reconstruction and improvements of ,1995. o I Neal opened the publ ic hear in9 at 7: 45 P. M . Ci ty Engineer Hansen described the proposed improvemencs. City Auditor Moll described the proposed financing plan. O'Neal called for public comments. Considerable public comment followed. (See Attachment A) . O'Neal noted receipt of letters from the following individuals. Joe carufel, 14625 57th Street N. and William Casperson, 14331 57th Street N. O'Neal noted receipt of a petition opposed to reconstruction of Olene and Olinda streets by individuals living on those streets. Kern, seconded by Schaaf, moved to close hearing. Carried 5-0, hearing closed at 11:01. ResolutiQn ~5-01-02 - Kern, seconded by Schaaf, moved to approve Resolution 95-01-02 - A Resolution Ordering Improvements and Directing Preparation of Final Plans and Specifications for the Street Reconstruction and Improvements of 1995. Carried 4 -1, Swenson opposed. New Business: Vi~ionina Meetina - O'Neal asked that any Councilmember who had additional items they wanted to discuss give them to Robertson. Renewal of Fire E~otection Contract - Schaaf, seconded by Kern, moved renewal of the Fire Protection Contract with Bayport at a .. cost of $42,000. Carried 4-0 with Swenson abstaining. ~ Highway 3G Desian Review Committee Report - Robert reported on the meeting of the Highway 36 Design Review Committee. 02/01/95 r 09:19 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 043 ~03 e Page Three ~ Minutes 01/23/95 Resolution 95-01-03 - Robert, seconded by Schaaf, moved to approve Resolution 95-01-03 - A Resolution Requesting Changes by MNDOT to the Proposed Highway 36 Design Regarding Sidewalks at the Intersections. Carried 5-0. Resolution 95-01-04 - Robert, seconded by Schaaf, moved to approve Resolution 95-01-04 - A Resolution Requesting Changes by MNDOT to the Proposed Highway 36 Design Regarding Construction of a Sidewalk/Biking Trail from the Club Tara Cul-de-sac to the South Frontage Road. Carried 5-0. Correspondence; Minnesota Human Rights Commission - Council noted receipt of the Human Rights Commission letter and Robertson's response. Adjournment: - Schaaf, seconded by Kern, moved to adjourn. Carried 5-0. Adjourned at 11:18 p.m. Respectfully submitted, Michael Robertson City Administrator e 02/01/95 09:19 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 043 [;104 1995 STREET RECONSTRUCTION & IMPROVEMENT HEARING JANUARY 23, 1995 e NAME ATTACHMENT A Gordy Rasmussen =======_==~_====~~__.eB~e==_=_=D======C===___._._.g_Z:======~==== ADDRESS COMMENT Mark Powell Jack Doerr Alan Goslin Don Fowler Mary Buckley Art Edlund Dean Harbay Paul Balough Sandy Boettcher Kathy Gilbert Margaret Murphy Amy Lowe Phil parricino 4 -Plex on Olinda Opposed in his area, streets are ok, low traffic. 5698 Stagecoach Wanted to know how much taxes will go up. 14520 O. 56th St In favor, need it now, will cost more in future, favors concrete curbs. 5554 0' Brien In favor, happy the City gave one year warning. 5651 Oldfield Favors re-surfacing over reconstruction, opposed . to concrete curbs, wants speed bumps. 5860 Oldfield Opposed, will increase valuation, front foot cost for Commercial property may be less. Oldfield ct Are costs of street maintenance going up? 14401 U. 56th St. Favors re-surfacing over reconstruction, opposed to concrete curbs. 5810 alene Wants front foot assessment because he only owns 18.5 front feet of a townhouse. 5857 Olinda Leave out Olinda & Olene, low traffic, streets ok. 14241 56th St Opposed because on a low traffic cul-de-sac. Feels City should have a written assessment code and sent letters to every city resident. 5876 Oldfield In favor, will cost more in future. Would surmountable concrete curb cost less? 5g52 Oldfield In favor, will cost more in future. Concern re: frontage road design changes. 5654 O'Brien In favor, but wants better street maintenance in future. e 02/01/95 09:20 CITY OF OAK PARK HEIGHTS ~ 6124390456 (;l05 ..... . e Bob Zachowski Ray Reinhardt Charles Huenich Tom Stanke Letters Received: William Casperson Joe Carufel Petition Opposing Gordy Rasmussen Ray Reinhardt Elaine Reinhardt Lloyd Zollner Phillip Buck Gwen Buck. Sandy Boettcher Ann Ostendorf Stan Ostendorf John McKeever Charles Simonet Kathy MacDonald Byron Nelson Marie Foley Jeanne Shoemke J. Michael Dvorak Ron Buschman Mark Bonae Sue Roettger James Beyer Laura Randall Terri Meister e NO. 043 14261 60th St In favor, concerned re: MNDOT design delays. Opposed to Olinda, low traffic, street ok. 5800 Olinda 14265 55th St In favor, will cost more in future. Not in Area. Opposed to less than 100% assessment because he paid 100% for his street & curb. 14331 57th St 14625 57th St Opposed. In favor, wants concrete curbs. Reconstruction on Olene & Olinda Received From: 4 Plex Owner 5800 Olinda 5800 Olinda 5835 Olinda 5836 Olinda 5836 Olinda 5857 Olinda . 5871 Olinda 5871 Olinda 5896 Olene SBSB Olene 5810 Olinda 5834 Olene 5872 Olene 5814 Olene 5898 Olinda 5862 Olinda 5B17 Olinda 5858 Olene 5802 Olene 5804 Olene 5806 Olene " ~ Beginning Balance January 1,"1988 $44,198 1989 Revenues Interest 1,931 Park Dedication Walnut Creek SUDB 5,000 6,931 Expenditures (15,698) 1990 Revenues Interest 2,551 Park Dedication Con Spec Ond. Park) 10,221 Baker's Square 1,320 Dauffenbach Addition 400 14,492 Expenditures (5,270) 1991 Revenues Interest 2,548 Expenditur~s (750) 1992 Revenues Interest 1,982 Expenditures 0 1993 Revenues Interest 1,710 Park Dedication Highlands 5,000 6,710 Expenditures 0 l224. Revenues Interest (to be determined) Park Dedication Myrtlewood Addition 4,107 Expenditures 0 I' Balance December 3 1, 1994 $58,530 . .. 198-; Revenue 3/30 Ervin Westphal 16286 $1,729 4/5 George Parker 16624 $6,750 Total $8,479 1987 Expenditures Fence Improvement $(5,500) 1988 Revenue and Expenditures -0- $44,198 '. ANALYSIS OF PARK DEDICATION FEES 1981-1988 DATE DEVELOPMENT RECEIPT NUMBER FEES PAID USED BALANCE 1981 7/20 st. Croix Business Park 13652 $12,300 10/3 Deerpath 14252 $10,900 Oak Glen $50,000 Total $73,200 ($14,584) 1982 NONE 1983 7/6 Wildwood Pines - 1st 4438 $1,478 7/21 Dr. Wallace Property ..4566 $100 8/10 Linson Addition 4702 $10,940 8/16 Wildwood Pines - 2nd 4735 $1,114 10/6 Dallager Estates 5084 $3,600 12/28 Interlachen 5713 $2,540 12/29 Finneman-Tuenge Property 5737 $100 Total $19,872 $(23,520) 1984 3/22 st. Croix Place 6291 $3,500 ($24,887) Lowell Park 9/6 Westphal Heights 7575 $1,071 ($2,377) Operations Total $4,571 $(27,264) 1985 3/21 Wildwood Pines - 3rd 8981 $1,622 1986 3/18 Wildwood Pines - 4th 12525 $4,075 4/23 Fischer Heights 12942 $3,246 Total $7,321 ., . HOW MUCH DOES IT COST? The cost ofsea1ing a well can vary considerably. For shallow, small diameter wells -like those found at some homes and many 1akecabins - the cost typical- ly ranges from $100 to $400. Deeper, larger wells will cost more to seal. Things like ac:cess to the well. special geological conditions, debris in the well, and depth and diameter of the well will aft'ect the cost of well sealing. Also, if a contractor is already on the site drilling a new well, the cost ofsea1ing an old well will often be less because a special trip to the site is avoided. The same is tnle when people get together and arrange to have a number of old wells in a community sealed at the same time. It is always a good idea to get several estimates on costs. WHAT IF I HA VEAN OLD WELL ON MY PROPERTY AND I ONLY USE IT FOR WATERING MY YARD OR GARDEN- DO I HAVE TO SEAL IT? Minnesota laws do not require a well which is in use to be sealed unless it is causing, or has the potential to cause a health problem or contamination of the . groundwater. Y ourwell is considered to be "in use" if you use it on a regular basis. If you sell or transfer the property the well will have to be disclosed to the buyer at that time. WHERE CAN I GET MORE INFORMA- TION? For further information, contact the Well Manage- ment staff at the Minnesota Department of Health. The Department has offices at the following loca- tions: Sealing Unused Wells Northwestern District Office 1819 Bemidji Avenue Bemidji, Minnesota 5660 1 (218) 755-3820 Northeastern District Office 320 West Second Street, Room 703 Duluth, Minnesota 55802 (218) 723-4642 West Central District Office Building 4A, East Drive Fergus Falls, Minnesota 56537 (218) 739-7585 Central District Office 3400 First Street North St. Cloud, Minnesota 56302 (612) 255-4216 Southwestern District Office 109 South Fifth Street Marshall, Minnesota 56258 (507) 537-7151 ~ o ~ ~ ~~ ~ ;i ~ fa ~ ~ ~.~ i ~ E-dl.'l ~ rn O~lt"l:'= ifl)8~~ ._ j:Q 0 .~ .~ ._ 0 Q~ Minnesota Department of Health September 1993 Southeastern District Office 2116 Campus Drive Southeast Rochester, Minnesota 55904 (507) 285-7289 925 Southeast Delaware Street Box 59040 Minneapolis, Minnesota 55459 (612) 627-5147 PROTECTING mE GROUNDWATER IS EVEYBOnrS BUSINESS. rmJ To request this document in another format, call (612) 627-5100, TOD: Minnesota Relay Services (612) 297-5353, or Toll Free 1-800-627-3529 (greater Minnesota). IC#141-0434 9/93 WHAT IS AN UNUSED WATER WELL - AND WHY IS IT A PROBLEM? A well that is not in use - or sometimes referred to as an "abandoned" well- can be a potential threat to health, safety, and the environment. Wells that are no longer used maybe buriedorforgotten. Often they have not been sealed properly. Sealing is the process of clearing an unused well of debris and filling the well with a special material called grout. The sealing must be done by a licensed well contractor, Unused wells that have not been properly sealed can bea source of groundwater contamination, potential- lyaffecting nearby drinking water wells. They may threaten the quality of the water in city water wells, your neighbor' swell, or even your own well. Ground- water is the main source of drinking water for two out of every three Minnesotan&, Protectingground- water is everybody's business. As a well ages, the casing may rust, joints may leak, the pump may become stuck in the well, or the well may fill with debris. If the well is covered with loose boards or concrete, the cover may eventually decay or break open. Surface water runoff, debris, and other contaminants can then enter the well. A well may be taken out of service for a variety of reasons. It may no longer provide enough water. It may not have been repaired when it needed to be. It may have become contaminated. A well may be "lost" or abandoned when property changes hands, or when use of the land changes from agricultural to industrial or residential, Old, unused wells are easily forgotten. HOW DO UNUSED WELLS THREATEN THE GROUNDWATER? Groundwater is found in underground geologic for- mationscalledaquifers. Ordinarily the layers of rock and soil that lie between an aquifer and the surface, or between aquifers, can act as a natural barrier against the spread of contamination. However, an unused, unsealed well can provide an open channel between the surface and an aquifer - or between a shallow aquifer and a deeper aquifer. An unused well can act as a drain - allowing surface water runoff, contaminated water, or improperly disposed waste to reach an uncontaminated aquifer. . DO UNUSED WELLS POSE ANY OTHER PROBLEMS? If unsealed large-diameter wells are not covered or otherwise protected, the open well hole can be a safety hazard, especially for children and small animals. WHAT DOES THE LAW REQUIRE? By law, a well mustbeinuse, be under a maintenance permit, or be sealed by a licensed well contractor. A well must be sealed if: 1) the well is not in use, 2) the well is contaminated, 3) the well has been improperly sealed in the past, 4) the well threatens the quality of the groundwater, or 5) the well otherwise poses a threat to health or safety. If you have an unused well-and wishtokeepthewell for future use - you may apply for a special mainte- nance permit from the Minnesota Department of Health. The pennit requires an annual fee, and is only issued if the well meets minimum sanitaly requirements. HOW CAN I FIND OUT IF I HAVE A WELL ON MY PROPERTY THAT IS NOT IN USE AND NOT SEALED? Whether you live in the country or in town, you could have one or more wells on your property which are not in use and not sealed, If you live in town, there may be one or more wells that were used before the city water became available, or a well that was used for watering lawns and gardens. If you live in the country, wells may have served current or former houses and barns, To locate old wells, it may help to: . Find out when your home was built and when public water was available in your area. If the house was built before public water was avail- able, then there was likely a well on your prop- erty, . Look for any physical evidence of a well on your property - a well casing, pipe, or water pump; water pipes which may indicate the presence of a well; a small room, often in the basement, that may have housed a well; a small building located away from the house; a windmill or water pump; or a depression in the yard. . Consult former owners of your property, or people who have lived in the area a long time. They may remember the locations of old wells. . Ask well drillers about old wells that they may have constrncted or repaired. . Look at old photos of your property - they may show windmills, houses, barns, or out-buildings where a well may have been located. . Consult city and county records of building and land use pennits. . Consult city and county historical documents - they may also provide information about development and land use. . Look at old fire insurance drawings often avail- able at local historical societies - they may also record the location of wells. . Consult the well disclosure certificate available from the Minnesota Department of Health - required for all property transfers in Minnesota since November 1, 1990 - to obtain specific information about the location and status of wells on your property. Minnesota laws require any owner of property which is sold or transferred to disclose to the buyer the status of all wells on the property. WHAT DOES A WELL LOOK LIKE? You can often see the casing of an unused well sticking up out of the ground. Look for a metal pipe typically from 1 W' to 6" in diameter. Wells that were dug rather than drilled may appear as a ring - made of concrete, tile, bricks, or rocks - in the ground or pit. The ring could be anywhere from 12" to 36" in diameter, or even larger. A windmill, anold shed that was used as a well house, or an old pump may mark the location of a well. A metal or concrete cover or manhole may mark the locationofa well pit. A depression in the ground may indicate a buried well, and a wet area may be caused by a flowing well that hasn't been sealed, If you bad a well inside your home, a pipe sticking up out of the floor - possibly stuffed with rags - could be a well casing. Wells were often housed in a basement offset - a small room attached to the basement often located under exterior concrete steps. A glass block fitted into a step - or a concrete patch - could be another clue. HOW ARE WELLS SEALED? State law requires that the sealing be done by a licensed well contractor. Don't try to do it yourself. A licensed well contractor has the necessary equip- ment and expertise to seal your well properly. The contractor can also handle all of the necessary paper- work. To find acontractor,look in the Yellow Pages under Well Drilling and Service. The Minnesota Department of Health also has a list of licensed contractors. Before sealing the well, the contractor will remove anypumpingequipmentthat may still be in place and remove any debris or other obstructions from the well. The well is then sealed by pumping a grout mixture into the well. When the job is done, the contractor will submit a seaJingrecordtotheMinnesotaDepartmentofHealth. You will also get a copy of the well sealing record from the licensed well contractor. Keep it in a safe place. It provides proof that the well has been properly sealed, and no longer poses a hazard.