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HomeMy WebLinkAbout1997-11-18 CC PacketSTAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director. AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 97 -29 City Council Chambers, 216 North 4 Street November 18, 1997 REGULAR MEETING 7:00 P.M. CALL TO ORDER INVOCATION ROLL CALL RIBBON CUTTING AND DEDICATION OF CITY HALL APPROVAL OF MINUTES - November 4, 1997 Regular Meeting PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. • CONSENT AGENDA* 1. Resolution 97 -266: Directing Payment of Bills 2. Purchase of software for laptop computer - Police Dept. 3. Resolution 97 -267: Change Order Nos. 6 and 7, AV systems, City Hall Building Project 4. Resolution 97 -268: Traffic Control Agreement No. 75823M, Co. Rd. 5 and Highway 36 5. Resolution 97 -269: Approving Sub -Grant Agreement with State of Minnesota for Federal Assistance (FEMA 1175DR -MN)) 6. Contractors License: Bjorkman Excavating (renewal) 7. Request from Stillwater Elks Club for use of tennis courts on Greeley St. for sale of Christmas trees 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk UNFINISHED BUSINESS 1. Update: Territorial Coalition Inc. 2. Consideration of Public Safety Director /Fire Chief positions 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator cpsi City Council Meeting 97 -29 November 18, 1997 NEW BUSINESS 1. Recommendation and Resolution Authorizing issuance and sale of $4,610,000 General Obligation Sports Center bonds, Series 1998A (Resolution) y 1 . alp 2. Update on Feasibility Study for McKusick Lake Diversion and Storm Water Mitigation Plan for annexation area, Project 9626C 3. Order feasibility reports (Resolutions) a) Street rehabilitation of Curve Crest Boulevard ' - a- l)) Reconstruction of S. First Street (1998 Street Improvements) ?-2. a 7 3 4. Watermain Extension - Lakeside Drive, Project 9734 9 1 a -7 y 5. Request for City participation in Park and Ride Lot 6. Renew tobacco licenses for 1998 (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. • • CITY OF STILLWATER CITY COUNCIL MEETING NO. 97 -28 November 4, 1997 4) REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings • • Also present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Police Chief Beberg Acting Fire Chief Barthol Finance Director Deblon Ed Cain, Legislative Associates City Clerk Weldon Press: Julie Kink, Courier Mike Marsnik, Stillwater Gazette STAFF REPORTS City Attorney Magnuson presented a copy of the Deed of Reconveyance sent by the Minnesota State Armory Commission to the City for the property upon which the new ice arena and soccer dome will be built. He also reported the City needs to make another conveyance to the Armory Commission for the property upon which the Armory might be built. Motion by Councilmember Thole, seconded by Councilmember Zoller directing the City Attorney to negotiate with the Minnesota State Armory Commission for all necessary conveyance deeds for the sports complex /armory site. All in favor. City Attorney Magnuson also presented a draft letter to be sent to all contractors under contract for the construction of the sports complex, appointing the contractor as Owner's Purchasing Agent in connection with the contract. Motion by Councilmember Thole, seconded by Councilmember Zoller approving letter of appointment as purchasing agent to be sent to sports complex contractors in connection with their contract for the sports complex and directing Mayor to sign. All in favor. City Coordinator Kriesel requested Council set the date for an open house of the newly remodeled City Hall for November 18, 1997, from 3 -7 p.m. He stated a ribbon cutting is planned for 7 p.m. Motion by Councilmember Thole, seconded by Councilmember Zoller setting the date for an open house of the newly remodeled City Hall for Tuesday, November 18, 1997, from 3 -7 p.m. All in favor. City Council Meeting No. 97 -28 November 4, 1997 APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Zoller approving minutes of October 28, 1997, Special and Regular Meetings. All in favor. CONSENT AGENDA* Motion by Councilmember Thole, seconded by Councilmember Zoller approving consent agenda. Ayes: Councilmembers Zoller, Thole, Bealka and Mayor Kimble Nays: None Absent: Councilmember Cummings 1. Resolution 97 -264: Directing Payment of Bills UNFINISHED BUSINESS 1. Requests from Downtown Parking Commission for pedestrian yield signs and crossings (continued from Oct. 28,1997) Community Development Director Russell reported Karl Ranum, chair of the Downtown Parking Commission was not able to attend. The Commission had recommended a pedestrian crossing sign and flashing lights at Nelson and Main and a striped pedestrian crossing at Main and Commercial. Council directed staff include the area near St. Michael's for study of pedestrian crossings. Because the roads in question are State and County roads, they further requested staff to work with MnDOT and Washington County regarding the requests for yield signs and crossings. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to petition MnDOT and Washington County regarding pedestrian yield signs and crossings at Nelson and Main; Main and Commercial; and area near St. Michael's. All in favor. 2. Possible second reading of ordinance amending City Code, Chapter 45, Taxicabs City Attorney Magnuson reported the ordinance would delete Chapter 45, Taxicabs, in its entirely. He stated few cities still license taxis. Therefore, taxi owners that do not garage their vehicles in Stillwater nor do business within the City are applying for a City license and doing business primarily in other areas such as the airport. He recommended deleting the licensing provision from the City Code, stating it is difficult to regulate an activity beyond the limits of the City. Motion by Councilmember Thole, seconded by Councilmember Zoller to have a second reading of ordinance amending City Code, Chapter 45, Taxicabs. Ayes: Councilmembers Zoller, Thole, Bealka and Mayor Kimble Nays: None Absent: Councilmember Cummings 2 • • • • City Council Meeting No. 97 -28 November 4, 1997 3. Possible second reading of ordinance amending City Code, Chapter 41, Peddlers and Solicitors. City Attorney Magnuson reported peddlers licenses are a rudiment of the past. It has become increasingly difficult to distinguish which person or group needs to be licensed, i.e., all church groups and school groups. He recommended a registration process as used in several other communities; the peddler registers with the City, but no license is issued. He also stated residents could place a placard near the entrance to the premises stating "Peddlers and solicitors prohibited." Police would monitor peddling, but the use of a placard would be more self - regulating. Motion by Councilmember Thole, seconded by Councilmember Bealka to have a second reading of ordinance amending City Code, Chapter 41, Peddlers and Solicitors. Ayes: Councilmembers Zoller, Thole, Bealka and Mayor Kimble Nays: None Absent: Councilmember Cummings 4. Renewal of liquor licenses for 1998 Clerk Weldon presented the 1998 renewals for liquor, wine, and 3.2% malt liquor licenses. All approvals should be contingent upon receipt of all required documentation, fees, and police investigation approval. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97 -265 0 for renewal of off -sale, on -sale, and Sunday liquor, wine, and 3.2% malt liquor licenses. Ayes: Councilmembers Zoller, Thole, Bealka and Mayor Kimble Nays: None Absent: Councilmember Cummings NEW BUSINESS 1. 1 -4 day temporary on -sale liquor license - Nelson School Assoc., 100 year celebration, 11/22/97 Clerk Weldon reported a request had been received from the Nelson School Association for a 1 -4 day temporary on -sale license for November 22, 1997, for the sale of liquor during a tour /fundraiser. Money raised would be used to fund restoration projects for the Nelson School. Motion by Councilmember Thole, seconded by Councilmember Zoller approving temporary on -sale liquor license - Nelson School Assoc., 100 year celebration, 11/22/97. All in favor. COUNCIL REQUEST ITEMS Mayor Kimble reported a letter had been received from M.K.D. Capital Corp. on November 4, 1997, providing a status report on the financing of the proposed development of the territorial prison site by Territorial Prison Coalition. The letter stated the financing is progressing and it is anticipated to be completed within the next couple of weeks. At that time it will be handed over to the attorneys to move toward a closing. 3 City Council Meeting No. 97 -28 November 4, 1997 Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to return with recommendation regarding request of Lakeview Hospital to purchase the Colonial Craft site from the City. All in favor. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn the meeting at 5:12 p.m. All in favor. Attest: Mayor Kimble also reported Lakeview Hospital is interested in purchasing the Colonial Craft site for the construction of a new clinic and had directed negotiations be held with the City for the purchase of the property. City Clerk Mayor Resolution 97 -264: Directing Payment of Bills Resolution 97 -265: Renewal of off -sale, on -sale and Sunday liquor, wine and 3.2% malt liquor licenses 4 • • • BRAUN' • I NTE RTEC • November 17, 1997 Proposal BBXX- 97- MKTG.395 Mr. Dick Olsen George W. Olsen Construction 1902 So. Greeley St. P.O. Box 20 Stillwater, MN 55082 Dear Mr. Olsen: Re: Cost Estimate for Inspections and Construction Testing Services for the Proposed St. Croix Valley Sports Arena Complex in Stillwater, Minnesota. We look forward to being of continued service during construction for this project. Enclosed is a description of the inspection and testing services as outlined in the project specifications and a cost estimate. As you are aware, Braun Intertec performed the geotechnical evaluations during the design phase for this project and we look forward to communicating our site experience and expertise. After you have reviewed this proposal, we recommend that we meet with you and the design team to discuss the Quality Control Testing tasks required, our proposed work scope, or discuss how the work scope may be adjusted to meet the testing needs and budget requirements. This estimate is being presented in duplicate so that one copy can be signed and returned as an authorization and for our files. If you have any questions regarding this estimate please call Mr. Keith Rosvold at 487 -7012 or John Haydon at 487 -7039. Sincerely, Keith S. Rosvold, PE, CPG Senior Project Engineer - Geologist John Haydon Project Manager Enclosures: Scope of Services, Cost Tabulations c: Mr. Steve Russell, City of Stillwater Mr. Eric Lagerquist, Ankeny Kell Architects. Braun Intertec Corporation 245 East Roselawn Avenue St. Paul, Minnesota 55117-1943 612- 487 -3245 Fax: 487 -1812 Engineers and Scientists Serving the Built and Natural Environment? Introduction Description of Project We understand it is planned to construct a 37,000 square foot ice arena. The ice arena will be primarily a single- story, slab -on -grade structure of pre -cast concrete wall and structural steel. Also, we understand it is planned to construct an 81,000 square foot field house. The field house will be a fabric dome structure supported by footings and grade beams. General Qualifications Braun Intertec's Value to the Project. Because of our project understanding, site experience, and knowledge of the soil and bedrock conditions, we believe that our continued involvement will bring added value to this project throughout its construction. In summary, the added value will be realized because of our: • knowledge of project design and previous site experience, George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 3 • commitment to having our key project leaders involved throughout construction, • understanding of the subsurface conditions which enables us to provide fast on -site assessment of questionable soils and bedrock conditions, • strong working relationship with the project design and construction team, • depth of qualified personnel to assist on this project to meet the construction schedule, • special inspection program and the development of detailed reporting procedures, • commitment to meet the requirements of the project plans and specifications in an efficient and cost effective manner, and • continuity of service which limits division of responsibility. Previous Site Experience. Our site experience makes Braun Intertec particularly well suited to follow through with the foundation observations and construction testing for this project. Having performed the geotechnical evaluations for this structure, we are very familiar with the soil conditions, and construction concerns related to those conditions. These factors, along with our desire to be of continued service in bringing this project to completion, make us a favorable choice to follow through with the quality control inspections and construction testing. Inspection and Testing Qualifications. Technical expertise is also a cornerstone of our Materials Testing services. In addition to having experienced design professionals, our firm has also been awarded more ICBO (International Conference of Building Officials) Special Inspection certifications than any other organization, public or private, in the State of Minnesota, individually and combined. George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 4 Along with our knowledge, skill and experience in field inspections, we have a fully implemented quality assurance testing laboratory to test soil, concrete, masonry, steel and other construction materials. Provided with modern, calibrated equipment, our field and laboratory staff is highly trained. Braun Intertec is one of less than 50 independent testing laboratories across the country that is accredited by AASHTO. This accreditation program formally recognizes the competency of testing laboratories and their ability to perform specific tests on construction related materials. Braun Intertec Key Project Leaders For continuity of services, Mr. Keith Rosvold, PE, CPG, will continue as geotechnical consultant and quality control leader for this project. Mr. Rosvold has worked closely with the architects and structural engineers and prepared the geotechnical report for this project. As needed, he will also provide on -site observations during excavation of foundations, review test results, prepare reports, and be available for on -site meetings and consultation. Testing and inspections will be assigned to one of our experienced quality control leaders who will lead quality control construction testing program. They will coordinate construction testing, provide special inspections of excavations and foundation reinforcing, review test results, and be assisted by several qualified technicians as needed to perform observations, concrete testing, and non - destructive testing. Scope of Services Overview of Inspection and Testing Requirements This estimate is based on our review of the plans and specification dated September 15, 1997, and the geotechnical report which we prepared. As you indicated, tests and inspections will he performed for the contractor on behalf of, and paid by the owner. As outlined in the specifications, Section 1400, Part 1.2.A.2 (items a through k) our testing and inspections services will include, but not be limited to the following areas. a. Soil Compaction b. Asphaltic Pavement c.* Reinforcing Steel d. Cast in Place Concrete e. Bolts installed in concrete f.* Precast concrete g. Reinforced masonry construction observations h. Structural steel erection, bolted and welded connections i. * Inspection of metal deck Inspection of joists k.* Spray - applied Fireproofing For these items, the project specifications indicate that tests would be performed by the testing agency or by, or at, the option of the Architect /Engineer. For your consideration, costs related to these items are included in the cost tabulations. If desired, some, or all, of these can be deleted from the testing scope. Inspection Requirements George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 5 This proposal was developed based on the provided plans and specifications, our interpretations of each, and our conversations with the design team. If the building official requires additional inspections in accordance with the Special Inspection provisions of the UBC, we will have to revise this proposal. For the special inspection work, a special inspector will conduct the inspections, and qualified technicians and engineering assistants will perform the required construction materials testing. A field report prepared by the inspector will be left in the contractor's field office after each inspection. A final report will be issued upon completion of the project. Results of our tests and observations will be periodically reviewed by our project engineer. The results of our observations and testing will be distributed on a regular basis. The distribution schedule will be reviewed with you prior to the beginning of the project. Quality Control Inspection and Testing Tasks We have reviewed the each section of the specifications and identified the inspections and /or tests required for this project. The following paragraphs summarize the inspections and testing tasks outlined in each division and related section of the project specifications. Project Supervision, Management, Reports and Meetings. Our personnel will direct the timely completion of the required quality control testing tasks, assist with scheduling and maximize communication, and help meet the testing needs for this project. The project manager will; • provide inspection and testing project coordination and supervision, • review and evaluate test results for compliance with the project specifications, • communicate with the project team to meet the expectations of the quality control testing tasks required, • notify the appropriate team members if test or material discrepancies are found, • provide on -site engineering consultation and attend meetings when needed, • prepare test reports and a final construction testing and observation report at the completion of the project, and prepare invoices and provide monthly construction testing budget updates. Division 2 - Section 02200 Earthwork, 02511 Hot -Mix Asphaltic Paving, 02520 Portland Cement Concrete Paving, 02832 Segmental Retaining Wall. Observations and tests required for these sections will likely include the following: • foundation observations and evaluations, • compaction testing of building subgrade backtill, • compaction testing of utility trench backfill and subgrade paving areas, • compaction testing of base material. • concrete testing of cement paving materials • • George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 6 Division 3 - Section 03300 Cast -in -Place Concrete, Section 03410 Structural Precast Concrete Plant Cast. Observations and tests required for these sections will include the following: • test air content, slump, temperature and cast cylinders of placed concrete, • placement observations and casting of test cylinders for each type of concrete and compressive strength testing for concrete footings, columns and slabs, and curing procedures, • concrete testing of the curb, gutter and sidewalks. Division 4 - Section 04200 Unit Masonry. The specifications indicate that observations may be performed during construction of masonry block load - bearing walls. Our inspections will be done according to UBC. Division 5 - Structural Steel and Related Sections Inspections and testing will include: Field Assembly (Erection) Observations: Visually examine all field welds for size, length and configuration in accordance with the American Welding Society (AWS) publication D1.1 1992 edition sections 3.6 and 8.15 requirements. Bolting Observations will consist of the following: a. If tension control bolts are used we will observe the following conditions: 1) The tip of the bolt has separated from the body of the bolt, this usually indicates that the bolt has been properly tensioned. 2) Observe the installation /tensioning procedures of the erector for compliance with the manufacturers recommended installation practices. 3) Randomly observe the tensioned connections to ensure that all plies of the connection are in contact and that there appear to be no loose bolts. b. If standard high strength bolting materials are used we will perform random torque examinations on these connections in accordance with the American Institute of Steel Construction (AISC). Perform visual weld examinations on the roof deck to supporting structural members. These examinations will consist of observing the size, location and placement of the welds. These examinations will be evaluated in accordance with project specifications and the American Welding Society (AWS) Structural Sheet Metal Code publication D1.3 -89. We will also observe the placement of the sidelap fastening mechanisms in accordance with the project specifications. NOTE: Our cost reflects performing ultrasonic observations of full penetration welds in lieu of radiographic testing due to accessibility of equipment. Check all shear studs by impacting all studs with a maul. All unacceptable studs will be replaced and reexamined. George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 7 • If these services are bid on a trip (on -call) basis, we will require that the General contractor notify us when the following milestones are reached: A. Structural steel has been erected bolts are impacted. B. The roof deck has been installed and welded in- place. * Division 7 - Section 07811 Spray Fire Resistive Materials Perform thickness and density testing and cohesion /adhesion testing per ASTM E 605 and ASTM E736. Monitoring Construction Testing Costs As part of our project management services, we will monitor and track the construction testing costs. Monthly invoices will show a construction testing Budget Up -date. This will help both you and our project manager to monitor projected testing costs. For example, your invoices will show: Inspection /Testing Amount Authorized $ Amount Invoiced To -date $ Amount Remaining $ Percent of Budget Complete This will help determine if the project testing costs stay on schedule or if adjustment to the inspection and testing budget is needed. At appropriate benchmarks, say 50 and 80 percent completion benchmarks, we will contact you and your consultants to discuss the construction progress and any negative impacts the schedule is having on our services. Estimated Cost versus Project Timetable We have estimated the total cost which we anticipate will be required to complete the necessary testing and observation services. The estimate is based on our past experience with this site and projects of similar size and the construction schedule provided for us. Our time on -site and costs will be dependent on the contractor's scheduling, their performance, and the duration of the project. Often, variations in the overall cost of the testing services occur due to reasons beyond our control, such as weather delays, changes in the contractors schedule, unforeseen conditions or retesting. Such variations will effect the actual invoice totals, either increasing of decreasing the total testing cost from those estimated. If changes are made to the construction schedule, we should be informed to review the change and how it may affect the estimated cost. As a result, we have prepared, in our opinion, a realistic budget estimate based on the information we have at this time and our experience from other projects. As the project develops and more scheduling information is generated, we will review this estimate to determine the overall impact of the new information. The unit rates used to establish the budget estimate for this project are, in some cases, significantly reduced from our normal Schedule of Charges unit and hourly rates. The reduction factors used for the various costs are in the range of 10 to 50 percent. Task or Test Project Management: Project Supervision, Material and Testing Review, Reports and Meetings (pre - construction, progress and pre - installation meetings) Project Engineer /Manager Task or Test Excavation Observations and Compaction Testing Engineering Assistant assumed 2 hrs /day @ 30 days Standard Proctor ASTM D 698 Nuclear Density Meter Trip Charge Task or Test Paving Observations and Testing Evaluations and compaction testing of subgrade materials assumed 2 hrs /day @ 5 days Bituminous Coring - 2 man crew Rice Specific Gravity Marshall Density Testing Thickness and Density Tests Trip charge for periodic testing personnel Estimated Quantity 15 hours Estimated Quantity 60 hours 4 tests 40 hours 30 trips Estimated Quantity George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 8 Unit Rate $83.00 /Hour Subtotal Unit Rate $45.00 /Hour $ 2,700.00 $75.00 /Test $5.00 /Hour $15.00 /Trip Subtotal Unit Rate 10 hours $45.00 /Hour Extension 1,245.00 $ 1,245.00 Extension 300.00 200.00 450.00 $ 3,650.00 Extension $ 450.00 6 hours 90.00 /Hour 540.00 4 tests 38.00 /Test 152.00 4 tests 57.00 /Test 228.00 12 tests 24.00 /Test 288.00 5 trips $15.00 /Trip 75.00 Subtotal $ 1,733.00 Optional Services Concrete Reinforcement Observations Concrete Reinforcement Inspections: Assumes and Engineering Assistant for 65 trips at 1 hour per trip. Concrete Observations and Testing Concrete compressive strength - We have estimated 110 sets of 3 cylinders per set. Concrete cylinder pickup (daily cylinder pickup, assumed 30 trips. Trip charge 75 trips Optional Services Task or Test Task or Test Task or Test Estimated Quantity Estimated Quantity Estimated Quantity George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 9 Unit Rate 65 hours $50.00 /Hour $ 3,250.00 Subtotal $ 3,250.00 Unit Rate Unit Rate Masonry Inspections: We have assumed approximately 8 weeks will be required to complete masonry construction. Masonry Inspections: We have estimated to 160 Hours have an engineering assistant perform masonry construction inspections 4 hours a day for 8 weeks. Trip Charge I 40 Trips $15.00 /Trip Subtotal Extension Extension Concrete observations,Testing and Bolt Observations: We have assumed 24 footing pours at 1 1/2 hours per pour, 12 foundation wall pours at 1 1/2 hours per pour, 12 grade beam pours at 1 1/2 hours per pour, 10 slab -on -grade pours at 3 hours per pour, 3 topping pours at 2 hours per pour and 10 retaining wall and miscellaneous pours at 2 hours per pour. 128 hours $45.00 /Hour 5,760.00 330 cy1. $11.00 /Cyl. 3,630.00 20 hrs $36.00 /Hour 720.00 $15.00 /Trip 1,125.00 Subtotal $ 11,235.00 Extension $50.00 /Hour $8,000.00 600.00 $8,600.00 NOTE: We have not included cost for masonry, mortar and grout testing. It is our understanding those services will be paid for by others as outlined in the project specifications manual. • • Structural Steel Inspections and Testing, Observations Level II Technician - Performing field assembly, welding observations, and other testing as assigned . We have estimated 4 trips at 5 hours per trip. Optional Services Task or Test Task or Test Structural Steel Inspections and Testing, Field Assembly, Metal Deck and Joist Observations Level II Technician - Performing field assembly, welding observations, and other testing as assigned . We have estimated 4 trips at 5 hours per trip. Optional Services Task or Test Estimated Quantity 4 trips 1 report Estimated Quantity 20 hours 4 trips Estimated Quantity Pre -Cast Concrete, Field Assembly (Erection) Observations Level II Technician - These inspections will be done in conjunction with our structural steel inspections. Unit Rate George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 10 Field Assembly, Welding and Bolting 20 hours $50.00 /Hour 8 hours $40.00/Trip I 160.00 $250.00 /Hour 250.00 Subtotal $1,410.00 Unit Rate Extension $ 1,000.00 Extension $50.00 /Hour $ 1,000.00 $40.00 /Trip 160.00 Subtotal $1,160.00 Unit Rate $50.00 /Hour Subtotal Extension $ 400.00 $400.00 * Optional Services Task or Test Spray - Applied Fireproofing Engineering Assistant - Performing field thickness testing, cohesion and adhesion and sample for density test. Thickness and Density Testing Trip Charge Estimated Quantity 16 trips 5 Trips George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 11 Unit Rate 20 hours $50.00 /Hour Extension $ 1,000.00 $25.00/Trip 400.00 $15.00 /Hour 75.00 Subtotal $1,475.00 • • Category Cost Summary Project Management Excavation Observations and Compaction Testing Paving Observations and Testing Concrete Testing Structural Steel Inspections and Testing Total Estimated Cost I * Optional Services Category Reinforcing Steel Observations Pre -Cast Concrete Erection Observations Reinforced Masonry Observations Roof Joist and Metal Decking Observation Sprayed Applied Fireproofing Cost Summary George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 12 Total I Estimated Cost $ 1,245.00 3,650.00 I 1,733.00 11,235.00 1,410.00 $ 19,273 .00 Estimated Cost $ 3,250.00 400.00 8,600.00 1,160.00 1,475.00 $ 14,885.00 Signature Page Our services will be provided on an hourly or unit cost basis. Based on the Quality Control testing tasks identified in the project specifications and the enclosed tabulations. Costs presented in this proposal are based on the assumption that the proposal will be authorized within 30 days and that the project will be completed within the proposed schedule. If the project is not authorized within 30 days, we may need to modify the cost estimate. If the project cannot be completed within the proposed schedule due to circumstances beyond our control, revising the cost estimate may be required for completion of the remaining tasks. Terms on payment for services are due upon receipt of invoice with interest added to unpaid balances, in accordance with the General Conditions which are a part of this proposal. Acceptance of Proposal Please proceed according to the above stated terms and General Conditions: Date Title j the ksr \kah \prop \97 -mktg. 395 ////8/c/7 Clients' Name C / ry OF S'79/./-.1414- 7 2 Z Authorized Signature George W. Olsen Construction Proposal BBXX- 97- MKTG.395 November 17, 1997 Page 13 1 • • • ATTEST: Morli Weldon, City Clerk RESOLUTION NO. 97 -266 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $370,140.96 are hereby audited and approved for payment, and that order - checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 18th day of November, 1997. Jay Kimble, Mayor LIST OF BILLS EXHIBIT "A" TO RESOLUTION 97 -266 Acoustics Assoc. Action Rental American Linen Amoco Sprint Arrow Building Center Bailey, Chuck Belair Builders Inc. Bonestroo, Rosene Anderlik Brad Ragan, Inc. Buberl Compost Business Equipment Brokerage Camas Shiely Capitol Communications Catco Central St. Croix Valley Joint Cable Clareys The Courier Cy's Uniforms Deblon, Diane Department of Labor and Industry Durand Builders Service Emergency Apparatus Equipment Supply Fina Fitzgerald, Sue G &K Services Gazette Goodwill Gopher State One CaII Greeder Electric Hanson, Erik Heritage Printing Imagineering Interim Jansen's Cleaning Junker Sanitation Kremer Spring Kriesel, Nile Lake Country Chapter Leonard Jordan Magnuson, David MacQueen Equipment Maple Island Hardware Supplies Concrete Towel Service Gas /Diesel Landscape Timbers Storm Sewer Repair Design /Survey AUAR Parts Topsoil Calculator Drain Rock Repair Microphone Parts Cablecaster Services Voltage Regulator Council Proceedings Misc. Uniforms Racks /Organizer Inspection Services Arena Roof Repair Repairs Maintenance Auto Fuel Airfare /Lodging /Car Rental /Meals Uniforms /Rugs /Mops Legal Publications Recycling October Calls Repairs Beaver Trapping Newsletter Consultant Services Temporary Receptionist Maintenance October Garbage Service Springs for Truck Supplies Membership Dues Straw Legal Services Parts Hardware Supplies Page 1 125.67 137.39 16.88 3,507.81 841.35 1,050.00 10,000.00 5,900.00 13.06 55.91 228.44 534.76 42.60 511.42 18.75 340.00 110.70 1,770.82 142.95 60.00 7,200.00 196.37 1,371.00 515.53 1,497.57 2,531.23 166.50 324.79 164.50 917.60 180.00 1,092.00 8,838.80 1,705.11 1,252.00 90,270.97 300.60 38.86 40.00 40.00 10,187.08 351.32 574.83 • • • e Metro Athletic Supply Metropolitan Council MII Life MinnComm MN Dept. of Public Safety Mogren Sod Mordecai, Inc New Horizons North Star Turf Ochs Brick Co. Oxygen Service Petty Cash Polar Chevrolet Ra -Den Inc. RJR Studio Rockmount Ross Industries Short Elliott Hendrickson Shorty's Snyder's Source Services St. Croix Animal Hospital St. Croix Car Wash St. Croix Events St. Croix Office Supplies Steelcase Stillwater Landscaping Stillwater Towing T. A. Schifsky Thomsen, Tim Thorsen, Deb Tousley Ford Treadway Graphics Trust - X Twin Cities Service Center Ultimate Data Valley Tree Service Viking Office Supplies WaI -Mart Warning Lites Washington County Watson, Dennis Wybrite Yocum Oil Youth Safety Equipment Volleyball Nets/Windscreens Sewer Service Premiums Paging Service Class Registration Sod Professional Services Training Parts Glass Block Motor Welding Supplies Brake Pads Parts Refund Building Permits Repairs Welding Supplies Pens Engineering Services October Laundry Film, Batteries, Cat Food Temporary Services Boarding /Service Wash Squad Cars Margaret Rivers Fund Contribution Office Supplies Chairs Sod Tow Vehicles Asphalt Mileage/Taxi /Parking /Meals Plants /Flowers Auto Parts D.A.R.E. Items Shop Supplies Service Agreement/Radios Professional Services Tree Removal Office Supplies Plants /Film /Batteries Barricades Professional Services Computer Programming Maintenance Fuel Oil Memo Pads Page 2 1,881.47 91,517.00 1,563.66 50.80 350.00 659.00 1,320.00 7,254.00 415.18 12.73 170.36 33.61 11.16 95.00 421.78 389.02 150.19 13,693.15 58.68 62.25 1,137.50 207.02 31.43 5,000.00 41.59 1,106.49 570.00 106.50 47.49 532.87 44.85 15.95 403.60 457.65 492.84 862.50 2,175.00 94.53 117.34 108.95 52.83 350.00 495.50 95.28 97.74 ADDENDUM AirTouch Cellular Architectural Sales of MN AT &T AT &T Wireless Conrad Mechanical Gateway Geo. W. Olsen Construction Kellington Construction NSP NSP Northland Concrete & Masonry Co. Otis Elevator Ron's Cabinets Roof Tech St. Paul Linoleum & Carpet U. S. West W. L. Hall Wasche Interiors Cellular Phones City Hall Project Phones /Long Distance Cellular Phone City Hall Project Computers City Hall Project City Hall Project Gas /Electric Street Lights City Hall Project City Hall Project City Hall Project City Hall Project City Hall Project Phones /Long Distance City Hall Project City Hall Project Approved by the City Council this 18th Day of November, 1997. APPROVED FOR PAYMENT Page 3 92.20 680.00 101.53 8.51 8,266.00 21,481.06 17,427.00 3,761.00 2,927.09 11,625.45 5,100.00 890.00 1,608.00 1,778.00 2,373.00 924.46 262.00 916.00 TOTAL: $ 370,140.96 • • • t • TO: Mayor and Council FROM: City Coordinator MEMORANDUM SUBJECT: Change Order #6 & 7- AV system DATE: November 14, 1997 Discussion: Attached are change orders #6 (cut openings in dias for light panel = $350.00) and #7 (cut openings and installation of multi pin microphone connection for staff table = $538.00). The work was necessary due to some of the modifications that were made to the Council dias and the staff table. Recommendation: Approve change orders #6 and #7. • t,ei-( 1 External Bluing: '- Internal Billing: Job Name: Si ;/I wac'Fc..r Cc* one I GAarniers Customer: C;4- b S k I I w - I - rr Title of Change: bee 'is itt; ( ,_r es 1 CONTRACT CHANGE ORDER SALES REP QTY DESCRIPTION PHASE # QTY AVI SYSZEMS: By: Date: PURCHASE ORDER NO. r n Q I .-.44e. r1i tr f OAP //- SHIP VIA DELI WILL MTR CALL FRT. P.P. UPS I BUS Rev. #: 6 APPROVAL CUSTOMER: By: Date: Customer No.: 8' / SSG Date: / (— 6 ? 7 TERMS EQUIPMENT CHANGES • Sales Contract # UNIT PRICE Subtotal Equipment Add Sales /Use Tax Add Shipping TOTAL EQUIPMENT IMPLEMENTATION CHANGES ♦ Job # DESCRIPTION C lA get -Co r v+i-i a 49 P1. ring 14V pa I � S kr s & Subtotal Implementation Changes Add /(Deduct) Total Equipment & Implementation Total Contract Before this Change Order TOTAL REVISED CONTRACT FREIGHT PREPAID PREPAID &CHARGE !COD • AMOUNT UNIT PRICE OR RATE AMOUNT ti • • • CONTRACT CHANGE ORDER External Billing: J Internal Billing: Job Name: S'{ 1(64a - ( j [e to I C I,44,644 1 ers Customer: C ■4Y r 4- S 4 11 r 1 Title of Change: S' €CC 1 L to Co z - .i or. S SHIP VIA SALES REP I ORDER NO (DELI CALLI FRT I P.P.I UPS I BUS 1 PHASE # QTY DESCRIPTION Cke,r es 4-o r ncLc{i� Muni �i P; t I Gagne' --1Di 4er S44. Sab 1 1‘44rvi°l.onas ,l cep 1 7 I, r S c 7p r- Rev. #: 7 1 Customer No.: 8 SSIv Date: /? -/( - 7 TERMS EQUIPMENT CHANGES ♦ Sales Contract # Subtotal Equipment Add Sales /Use Tax Add Shipping TOTAL EQUIPMENT IMPLEMENTATION CHANGES ♦ Job # S UNIT PRICE OR RATE Subtotal Implementation Changes Add /(Deduct) Total Equipment & Implementation Total Contract Before this Change Order TOTAL REVISED CONTRACT Systems FREIGHT PREPAID PREPAID &CHARGE ICOD UNIT QTY DESCRIPTION PRICE AMOUNT AMOUNT CO 1 APPROVAL AVI SYST% - - . CUSTOMER: By: Pa Date: / 1 ( - / 1 (7 7 Date: 1 Telephone (612) 439 -5276 Stillwater Elks Lodge No. 179. B.P.O.E. Tom Thompson Director of Parks Stillwater, MN. 55082 Dear Mr. Thompson, Please consider this letter as a request for use of the tennis courts on Greeley St. from November 28Th to December 25, 1997, for the purpose of selling Christmas trees. As you well know, the ELKS are a charitable organization and the money is used from the sale of the trees to assist in many benevolent programs. Your approval will be most welcome. O/5 Respectfully ours, / ',,) % u Eug4'ne L. Cannon, Sec. C/ EVIL 279 East Myrtle Stillwater, Minnesota 55082 /.4/2.1 JJ c e • s�v r'4 0 44 / Ct��,z ; NLc., 7`4 p STS / /te - / L ei( /k5 / , 2 N c.i jrvt -m/f CCi-.PTr /c /2 7 - 4 r,.t c1)r2/. 44 /4) e' Sg1e5 ,q-,G r / -f /C P.& Lt; 7 - /h sr7 -9 ll �/ _ /�r v C� 697 X el 4,2 F 5 / 11-"e" y J ?c' r1 r c i ./J / -re j l p. Cc /ki ih 1. �1 J 7 • • To: Mayor and City Council From: Kiayton H. Eckles, City Engineer Date: 11/13/97 Subject: Traffic Control Agreement No. 75823M DISCUSSION: Attached is Agreement No. 75823M between the Minnesota Department of Transportation (Mn/DOT) and Washington County, Cities of Stillwater and Oak Park Heights and Baytown Township. This agreement is for the maintenance and electrical energy for the new traffic Control Signals with Street Lights, Emergency Vehicle Pre - emption, Interconnect and Signing that was installed as part of the County Road 5 and Highway 36 Interchange Project. RECOMMENDATION: Staff recommends that Council approve the agreement and authorize the City Clerk to execute the agreement on behalf of the City of Stillwater. ACTION REOUIRED: Memorandum If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 97 -, RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL AGREEMENT NO. 75823M BETWEEN MN/DOT AND THE CITIES OF STILLWATER AND OAK PARK HEIGHTS, AND BAYTOWN TOWNSHIP RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL AGREEMENT NO. 75823M BETWEEN MN/DOT AND THE CITIES OF STILLWATER AND OAK PARK HEIGHTS, AND BAYTOWN TOWNSHIP BE IT RESOLVED by the City Council of Stillwater, Minnesota that Traffic Control Agreement No. 75823M between Mn/Dot and the Cities of Stillwater and Oak Park Heights, and Baytown Township, hereto attached as Exhibit A, is hereby approved and the City Clerk is authorized to sign said Agreement on the City of Stillwater's behalf. Adopted this 18 day of November, 1997. ATTEST: Morli Weldon, City Clerk RESOLUTION NO. 97- Jay Kimble, Mayor • • • MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGNAL AGREEMENT NO. 75823M BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AND THE COUNTY OF WASHINGTON AND THE CITY OF STILLWATER AND THE CITY OF OAK PARK HEIGHTS AND THE TOWNSHIP OF BAYTOWN TO Provide Maintenance and Electrical Energy for the new Traffic Control Signals with Street Lights, Emergency Vehicle Pre - emption, Interconnect and Signing on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, and on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps; and for the new Traffic Control Signal with Street Lights, Emergency Vehicle Pre - emption, Advance Warning Flashers and Signing on Trunk Highway No. 36 at Washington Avenue - Norell Avenue in Stillwater, Oak Park Heights, Baytown Township, Washington County, Minnesota. S.P. 8204 -37 and 8214 -119 S.P. 82- 605 -11 F.P. NH -STP 064 -1 (077) Prepared by Traffic Engineering ESTIMATED AMOUNT RECEIVABLE AMOUNT ENCUMBERED None None Otherwise Covered THIS AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State ", and the County of Washington, hereinafter referred to as the "County ", and the City of Stillwater, hereinafter referred to as "Stillwater ", and the City of Oak Park Heights, hereinafter referred to as "Oak Park Heights ", and the Township of Baytown, hereinafter referred to as the "Township ", WITNESSETH: WHEREAS, Minnesota Statutes Section 161.20 (1994) authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the Trunk Highway system; and WHEREAS, the State has determined that there is justification and it is in the public's best interest to remove the existing traffic control signals and install new traffic control signals with street lights, emergency vehicle pre - emption, interconnect and signing on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, and.on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps; and to remove the existing traffic control signal and install a new traffic control signal with street lights, emergency vehicle pre - emption, advance warning flashers and signing on Trunk Highway No. 36 at Washington Avenue - Norell 75823M -1- • • • Avenue in accordance with the terms and conditions contained in Traffic Control Signal Agreement No. 75826, between the County and the State; and WHEREAS, Stillwater, Oak Park Heights and the Township requests and the State agrees to provide Emergency Vehicle Pre - emption Systems, hereinafter referred to as the "EVP Systems ", as a part of the new traffic control signal installations on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps, and on Trunk Highway No. 36 at Washington Avenue - Norell Avenue and in accordance with the terms and conditions hereinafter set forth; and WHEREAS, the County, Stillwater, Oak Park Heights, the Township and the State will participate in the maintenance and operation of the new traffic control signals with street lights, EVP Systems, interconnect, advance warning flashers and signing as hereinafter set forth; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. On Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North (System "A "), Oak Park Heights shall be responsible for the installation of an adequate electrical power supply to the service pad or pole, and for providing the necessary electrical power for the operation of the new traffic 75823M -2- control signal with street lights installation, at the shared costs of 50 percent Oak Park Heights and 50 percent the Township. Oak Park Heights shall the bill for the installation of the electrical power supply and the monthly electrical bill for the new traffic control signal with street lights, and invoice the Township for 50 percent of the costs. 2. On Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North (System "A "), it shall be Oak Park Heights' responsibility, to: (1) maintain the luminaires and all its components, including replacement of the luminaire if necessary; (2) relamp the new traffic control signal and street lights, except for the Red LED signal indications which shall be relamped by the State for the 5 year warranty period and by Oak Park Heights thereafter; and (3) clean and paint the new traffic control signal, cabinet and luminaire mast arm extensions. Oak Park Heights shall invoice the Township for 50 percent of the costs of the above mentioned maintenance responsibilities assigned to Oak Park Heights. It shall be the State's responsibility, at its cost and expense, to maintain the interconnect and signing and to perform all other traffic control signal and street light maintenance. 3. On Trunk Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 South Ramps (System "B "), the State shall provide an adequate electrical power supply to the service pad or pole, and upon completion of said new traffic control signal with 75823M -3- • • • • street lights installation shall provide the necessary electrical power for its operation at the cost and expense of the State. 4. On Trunk Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 South Ramps (System "B "), it shall be the State's responsibility, at its cost and expense, to maintain and keep in repair said traffic control signal with street lights, interconnect and signing. 5. On Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps (System "C "), Stillwater shall provide an adequate electrical power supply to the service pad or pole, and upon completion of said new traffic control signal with street lights installation shall provide the necessary electrical power for its operation at the cost and expense of Stillwater. 6. On Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps (System "C "), a) It shall be the County's responsibility, at its cost and expense, to: (1) relamp the traffic control signal, except for the Red LED signal indications which shall be relamped by the State for the 5 year warranty period and by the County thereafter; and (2) clean and paint the new traffic control signal, cabinet and luminaire mast arm extensions; b) It shall be Stillwater's responsibility, at its cost and expense, to: (1) maintain the luminaires and all its components, including replacement of the luminaire if necessary; and (2) relamp the 75823M -4- street lights; and c) It shall be the State's responsibility, at its cost and expense, to maintain the signing and interconnect and to perform all other traffic control signal and street light maintenance. 7. On Trunk Highway No. 36 at Washington Avenue - Norell Avenue (System "D "), Stillwater shall be responsible for the installation of an adequate electrical power supply to the service pad or pole, and for providing the necessary electrical power for the operation of the new traffic control signal with street lights installation, at the shared costs of 50 percent Stillwater and 50 percent Oak Park Heights. Stillwater shall receive the bill for the installation of the electrical power supply and the monthly electrical bill for the new traffic control signal with street lights, and invoice Oak Park Heights for 50 percent of the costs. 8. On Trunk Highway No. 36 at Washington Avenue (System "D "), it shall be Stillwater's responsibility, to: (1) maintain the luminaires and all its components, including replacement of the luminaire if necessary; (2) relamp the new traffic control signal, advance warning flashers and street lights, except for the Red LED signal indications which shall be relamped by the State for the 5 year warranty period and by Stillwater thereafter; and (3) clean and paint the new traffic control signal, advance warning flashers, cabinet and luminaire mast arm extensions. Stillwater shall invoice Oak Park Heights 75823M -5- • • • • for 50 percent of the costs of the above mentioned maintenance responsibilities assigned to Stillwater. It shall be the State's responsibility, at its cost and expense, to maintain the signing and to perform all other traffic control signal, advance warning flasher and street light maintenance. 9. The EVP Systems on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North (System "A ") and at Trunk Highway No. 36 South Ramps (System "B "), on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps (System "C "), and on Trunk Highway No. 36 at Washington Avenue - Norell Avenue (System "D "), shall be installed, operated, maintained or removed in accordance with the following conditions and requirements. a) All maintenance of the EVP Systems shall be done by State forces. b) Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03. Stillwater, Oak Park Heights and the Township will provide the State's Assistant Division Engineer or his duly appointed representative a list of all such vehicles with emitter units. c) Malfunctions of the EVP Systems shall be reported to the State immediately. 75823M -6- d) In the event said EVP Systems or components III are, in the opinion of the State, being misused or the conditions set forth in Paragraph b above are violated, and such misuse or violation continues after receipt by Stillwater, Oak Park Heights or the Township of written notice thereof from the State, the State shall remove the EVP Systems. Upon removal of the EVP Systems pursuant to this Paragraph, the field wiring, cabinet wiring, detector receivers, infrared detector heads and indicator lamps and all other components shall become the property of the State. e) All timing of said EVP Systems shall be determined by the State through its Commissioner of Transportation. 10. Any and all persons engaged in the aforesaid work to be performed by the State shall not be considered employees of the County, Stillwater, Oak Park Heights or the Township and any and all claims that may or might arise under the Workers' Compensation Act of this State on behalf of said employees while so engaged, and any and all claims made by any sixth party as a consequence of any act or omission on the part of said employees while so engaged on any of the work contemplated herein shall not 75823M -7- • • • be the obligation and responsibility of the County, Stillwater, Oak Park Heights or the Township. The State shall not be responsible under the Worker's Compensation Act for any employees of the County, Stillwater, Oak Park Heights or the Township. 11. Timing of the new traffic control signals provided for herein shall be determined by the State, through its Commissioner of Transportation, and no changes shall be made therein except with the approval of the State. 12. Upon execution and approval by the County, Stillwater, Oak Park Heights, the Township and the State and completion of the construction work provided for herein, this agreement shall supersede and terminate Agreement No. 73848 dated December 14, 1995, for the intersection of Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps, between the County and the State. 13. Upon execution and approval by the County, Stillwater, Oak Park Heights, the Township and the State and completion of the construction work provided for herein, this agreement shall supersede and terminate the operation and maintenance terms of Agreement No. 72439 dated September 26, 1994, for the intersection of Trunk Highway No. 36 at Washington Avenue - Norell Avenue, between Stillwater, Oak Park Heights and the State. 75823M -8- APPROVED TO FORM: County 'At t me y RECOMMENDED FOR APPROVAL: County Highway Engineer APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney COUNTY OF WASHINGTON 75823M -9- By Dated By ' C CITY OF STILLWATER Chairman the Board /6/1/ By Mayor- By CITY OF OAK PARK HEIGHTS By (County Seal) Ad ,./# tstza (City Seal) City Clerk By Mayor (City Seal) City Administrator • • • TOWNSHIP OF BAYTOWN By Township Board Member Chairperson of Township Board (Seal) By Township Board Member Township Clerk STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION RECOMMENDED FOR APPROVAL: DEPARTMENT OF TRANSPORTATION By • Assistant Division Engineer Assistant Commissioner APPROVED AS TO FORM AND EXECUTION: Assistant Attorney General State of Minnesota 75823M -10- Dated DEPARTMENT OF ADMINISTRATION By Dated DEPARTMENT OF FINANCE By Dated DATE October 7.1997 DEPARTMENT Public Works - Tech /Admin MOTION BY COMMISSIONER Engstrom ATTEST: COUNTY ADMINISTRATOR dtN CHAIRMAN, COUNTY BOARD BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 97-138 SECONDED BY COMMISSIONER Heqberq MN /DOT TRAFFIC CONTROL SIGNAL ON TH 36 AGREEMENT NO. 75823M BE IT RESOLVED that the County of Washington enter into an agreement with the State of Minnesota, Department of Transportation for the following purposes, to wit: To provide maintenance and electrical energy for the new traffic control signals with street lights, emergency vehicle pre - emption, interconnect and signing of Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, and on Trunk Highway No. 5 - County State Aid Highway No. 5 ( Stillwater Boulevard) at Trunk Highway No. 36 North Ramps; and for the new traffic control signal with street lights, emergency vehicle pre - emption, advance warning flashers and signing on Trunk Highway No. 36 at Washington Avenue - Norell Avenue in accordance with the terms and conditions set forth and contained in Agreement No. 75823M, a copy of which was before the Board. BE IT FURTHER RESOLVED, that the proper County officers be and hereby are authorized to execute such agreement, and thereby assume for and on behalf of the County all of the contractual obligations contained therein. ABRAHAMSON X ENGSTROM X HAUSER X HEGBERG X PETERSON X YES NO STATE OF MINNESOTA ) • ) COUNTY OF WASHINGTON ) • • I, James R. Schug, qualified County Administrator for the County of Washington, State of Minnesota, do hereby certify that I have compared the foregoing copy of Resolution No. 97 -138 with the original minutes of the proceedings of the Board of Commissioners, Washington County, Minnesota, at its session on the 7th day of October the same to be a true and correct copy thereof. Witness my hand and official seal at Stillwater, Minnesota, this 8th day of October ,1997 19 97 now on file in my office and have found my Administrator BE IT RESOLVED that the City of Stillwater enter into an agreement with the State of Minnesota, Department of Transportation for the following purposes, to wit: BE IT FURTHER RESOLVED that the proper City officers be - and hereby are authorized to execute such agreement, and thereby assume for and on behalf of the City all of the contractual obligations contained therein. State of Minnesota County of Washington City of Stillwater City of Oak Park Heights Township of Baytown (Seal) RESOLUTION To provide maintenance and electrical energy for the new traffic control signals with street lights, emergency vehicle pre - emption, interconnect and signing on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, and on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps; and for the new traffic control signal with street lights, emergency vehicle pre - emption, advance warning flashers and signing on Trunk Highway No. 36 at Washington Avenue - Norell Avenue in accordance with the terms and conditions set forth and contained in Agreement No. 75823M, a copy of which was before the Council. CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Stillwater at a duly authorized meeting thereof held on the day of , 1997, as shown by the minutes of said meeting in my possession. City Clerk • • State of Minnesota County of Washington City of Stillwater City of Oak Park Heights Township of Baytown (Seal) RESOLUTION BE IT RESOLVED that the City of Oak Park Heights enter into an agreement with the State of Minnesota, Department of Transportation for the following purposes, to wit: To provide maintenance and electrical energy for the new traffic control signals with street lights, emergency vehicle pre - emption, interconnect and signing on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, and on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps; and for the new traffic control signal with street lights, emergency vehicle pre - emption, advance warning flashers and signing on Trunk Highway No. 36 at Washington Avenue - Norell Avenue in accordance with the terms and conditions set forth and contained in Agreement No. 75823M, a copy of which was before the Council. BE IT FURTHER RESOLVED that the proper City officers be and hereby are authorized to execute such agreement, and thereby • assume for and on behalf of the City all of the contractual obligations contained therein. CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Oak Park Heights at a duly authorized meeting thereof held on the day of , 1997, as shown by the minutes of said meeting in my possession. City Administrator State of Minnesota County of Washington City of Stillwater City of Oak Park Heights Township of Baytown RESOLUTION BE IT RESOLVED that the Township of Baytown enter into an agreement with the State of Minnesota, Department of Transportation for the following purposes, to wit: To provide maintenance and electrical energy for the new traffic control signals with street lights, emergency vehicle pre - emption, interconnect and signing on Trunk Highway No. 5 (Stillwater Boulevard) at 58th Street North and at Trunk Highway No. 36 South Ramps, and on Trunk Highway No. 5 - County State Aid Highway No. 5 (Stillwater Boulevard) at Trunk Highway No. 36 North Ramps; and for the new traffic control signal with street lights, emergency vehicle pre - emption, advance warning flashers and signing on Trunk Highway No. 36 at Washington Avenue - Norell Avenue in accordance with the terms and conditions set forth and contained in Agreement No. 75823M, a copy of which was before the Board. BE IT FURTHER RESOLVED that the proper Township officers be and hereby are authorized to execute such agreement, and thereby assume for and on behalf of the Township all of the contractual obligations contained therein. CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Board of the Township of Baytown at a duly authorized meeting thereof held on the day of , 1997, as shown by the minutes of said meeting in my possession. (Seal) Township Clerk • 1 • RESOLUTION NO. 97-269 RESOLUTION AUTHORIZING EXECUTION OF SUB -GRANT AGREEMENT BE IT RESOLVED, that the City of Stillwater enter into a Sub -grant Agreement with the Division of Emergency Management in the Minnesota Department of Public Safety for the program entitled Infrastructure program for FEMA 1175 -DR- MINNESOTA. Jay L. Kimble, Mayor, is hereby authorized to execute and sign such sub -grant Agreements and amendments as are necessary to implement the project on behalf of the City of Stillwater. Attest: 0 Morli Weldon, City Clerk Jay Kimble, Mayor No. 97 -58 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Bjorkman Excavating has paid the sum of Forty and 00 /IOOs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof the said Bjorkman Excavating, 91 Ridder Circle, St Paul MN 55107 is hereby licensed and authorized as Sewer and Water Excavating for the period of one year starting October 31, 1997 and ending October 31, 1998 subject to all the conditions and provisions of said Ordinances. 1997. Given under my hand and the corporate seal of the City of Stillwater this 18th day of November A.D. Attest: Mayor: • • • P • • • Telephone (612) 439 -5276 T.m Thompson Director of Parks Stillwater, MN. 55082 Dear Mr. Thompson, Respectfully ours, ours, ne L. Cannon, Sec. Stillwater Elks Lodge No. 179. B.P.O.E. Please consider this letter as a request for use of the tennis courts on Greeley St. from November 28Th to December 25, 1997, for the purpose of selling Christmas trees. 279 East Myrtle Stillwater, Minnesota 55082 As you well know, the ELKS are a charitable organization and the money is used from the sale of the trees to assist in many benevolent programs. Your approval will be most welcome. 0/5 ,.„ // — / <<iz 7Z /7 -- (-dew Aa,z , N6 w T4 p 57; i g /t5 u eci c c )R Te 14-14 CG Ld.t) r , 7 e C I) # 7 5 77 r S'Ale 5 A-7/ r 14 4- e A/c PA0 � � (4"; • 1-- i S X47 / CLI 6A7 fl, ey , ' CFO 1 v / y /� ►'1 r'7 / C i .4 / " 74 A Co ill /n i II 71 DONALD L.BEBERG • CHIEF OF POLICE • DATE: NOVEMBER 14, 1997 97-38 CONSENT AGENDA ITEM: THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT 11' 01I II 11 11::::11 IF:42 doh I1'4•a1 U::: :n 11 TO: MAYOR KIMBLE AND CITY COUNCIL FROM: D.L. BEBERG, CHIEF OF POLICE RE: COUNCIL MEETING ITEMS 212 North 4th Street • Stillwater, Minnesota 55082 Business Phone: (612) 351 -4900 • Fax: (612) 351 -4940 Police Response /Assistance: 911 TIMOTHY J. BELL CAPTAIN OUR DRUG RECOGNITION EXPERT, OFFICER BRAD ALLEN, IS REQUESTING A SUBSCRIPTION RENEWAL FOR 1998 FOR THE ELECTRONIC PHYSICIANS DESK REFERENCE WHICH HE NEEDS FOR HIS LAP TOP COMPUTER TO KEEP UPDATED ON PRESCRIPTION ADDITIONS AND DELETIONS. THE COST FOR A 1 YEAR SUBSCRIPTION RENEWAL IS $535.00 WHICH WILL COME OUT OF THE DRUG FORFEITURE ACCOUNT. INFORMATION/REQUEST THE CONSTRUCTION COMPANY THAT WILL BE RENOVATING THE OLD MAPLE ISLAND BUILDING IN TIME 200 BLOCK OF NORTH MAIN STREET IS REQUESTING PERMISSION TO BLOCK OFF WATER STREET BEHIND THERE FOR A PERIOD OF ABOUT 2 MONTHS. THEY NEED THE STREET FOR A "STAGING" AREA AND ALSO TO HAVE THEIR CRANES LOCATED THERE FOR THE RENOVATION. I EXPLAINED THAT I COULD NOT GIVE THIS PERMISSION, BUT THAT I WOULD SUBMIT A MEMO RECOMMENDING THEIR REQUEST BE GRANTED BY THE CITY COUNCIL AND I AM DOING SO AT THIS TIME. THEY SHOULD BE USING LARGE BARRICADES WITH AMBER FLASHERS AT THEIR EXPENSE, NOT THE CITYS.. WE RECOMMEND CLOSING THE STREET ON THE SOUTH END OF THE MAPLE ISLAND BUILDING SO THE CITY PARKING LOT ON MAIN STREET IS KEPT OPEN AND CLOSING THE NORTH END OF THE STREET AT THE SOUTH SIDE OF MULBERRY STREET. THE EAST END OF THE PARKING LOT BY THE MAPLE ISLAND HARDWARE SHOULD BE BLOCKED TO KEEP THAT TRAFFIC FROM ENTERING WATER STREET. THERE SHOULD BE A SIGN ON MULBERRY STREET, AT MAIN STREET, INDICATING THAT THERE IS NO THRU TRAFFIC ON MULBERRY STREET. THIS WOULD ALLOW VEHICLE TRAFFIC OUT OF THE SOUTH END OF THE DESCH BUILDING PARKING LOT ONTO MULBERRY AND THEN ONTO MAIN STREET. I HAVE TALKED TO THE ACTING FIRE CHIEF, PUBLIC WORKS DIRECTOR AND • CITY COORDINATOR AND THEY AGREE THAT THE REQUEST SHOULD BE GRANTED. • • TO: Mayor and Council FROM: City Coordinator SUBJECT: Sale of City owned property - (Colonial Craft site) DATE: November 14, 1997 MEMORANDUM City staff are in the process of discussing the sale of the "Colonial Craft" property with an interested buyer. Staff anticipates having a report and recommendation to the Council at the next meeting. • Memo • • To: Mayor and Council From: Nile Kriesel Date: 11/14/97 Re: Update on Territorial Coalition Information on Territorial Coalition Inc. will be available at the meeting on Tuesday, November 18, 1997. • Page 1 • • • FROM MESSERLI & KRAMER ? A (MOM 11. 1 7' 97 12:237ST, 12:16/1\10. 4360012285 t' Messerli Kramer professional association Telecopier: (612) 672 -3777 Date: November 17, 1997 TO: City Council of Stillwater TELECOPIER No.: 430 -8809 SUBJECT: Territorial Prison Site COMMENTS: FROM: John W. Lang Direct Dial #: (612) 672 -3614 NO. OF PAGES: 5, including this cover page. Telecopier Transmittal Sheet Attorneys at Law 1800 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 -4218 Telephone (612) 672 -3600 If you do not receive all pages, or are experiencing other problems in transmission, please call Ruth at (612) 672 -3760. Thank you. The information contained in this facsimile niessage is attorney privileged and confidential information intended for the use of the individual or entity named above. if the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this fax in error, please immediately notify us by telephone, and return the original message w us at the above address via the U.S. Postal Service at our expense. t • • FROM MESSERI:I & KRAMER P A AUTHORED 10 Manias uw IN ALNNasorA, WtscoNSw, Iowa, SouTH DAKOTA, WAsIoNG - rur Cia.oitA00 AND Iusvors wsn2a's uiRKCr ow, NUMBER 672 -3614 November I7, 1997 Mr. Steve Russell, Building Official Planning and Inspections Department City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Status update on Territorial Prison Site Dear Mr. Russell: (MON')11. 17 97 12:23/87. 12 :16 /NO, 4860012285 P 2 Messer Kramer pmt- Ydonal association QirronmyS kr LAW 1800 Fli1H SrRF> TOWERS 150 Sovrtt FIFTH STairr klavrnsaesz 1MINNEseir6 554024218 TEurttoNE (612) 672 -3600 FACET E (612) 672 -3777 ST. PAUL Oviic F Luc:vK OF MLNNESOTA CITIES 1103. aNC: SUITE 450, 145 UN ERSI y AV2JE EST ST. P MINN OTA 55103 -2044 7'at.rP401 (612) 223 -9757 FACSLNELE (612) 228 -9787 VIA FACSIMILE 430 -8810 Thank you for your telephone call of last week. As I am sure you are aware, we have been diligently pursuing completion and closing on our financing and equity regarding the above - referenced project - We appreciate the City's patience while we complete this complicated process. We are close to being in a position to close on the entire project. Except for final documentation, there appears to be only one major issue. That issue relates to the federal historic rehabilitation tax credits. Our financing was put together as a package which includes the sale of the federal tax credits to a third party. One of the contingencies on that sale is that we have Part 2 of our Historic Preservation Certification application approved by the National Park Service. Immediately after the City provided us with the additional extension to November 18, 1997, we commenced to complete the application and forwarded it to the Minnesota Historical Society for their review, comments, and final recommendation to the National Park Service. This was a complicated application but was approved by the Minnesota Historical Society. It was then filed with the United States Department of the interior, National Park Service. On November 10, 1997, I received a letter dated November 5, 1997, from the Technical Preservation Services Branch of the National Park Service stating that they needed additional information. A copy of that letter is attached. Our architect, Mr. Mark Finneman, has recently spoken with Mr. Charles Nelson at the Minnesota Historical Society so as to be able to provide a complete technical response. We also had some other not minor contingencies to deal with regarding our financing. One of those was having the property appraised. We originally felt that the appraisal would be the item that constrained us from closing because of the difficulty in retaining an appraiser who could accomplish the same within 90 days. We have completed the appraisal and the property appraised as built at a level which was satisfactory to the lender and equity partner. FROM Q' 11. 12:24/ST. �'�f �" (11 F FROM MESSERLI & KRAMER P A MCN) 1 17 97 12 16, ,u, 436 0.2235 ? November 17, 1997 Page 2 We are now close to being in a position to close this matter except for the final documentation and the approval of the Historical Preservation Certification application —Part 2. We are hopeful that we will have approval within the next 30 days. Based upon that, our capital provider, Mr. Avi Lebor, of M.K.D. Capital Corporation, believes we should schedule a closing. Because of the contingency relating to the federal tax credit application and the holidays in December, we have tentatively scheduled a closing for Friday, January 30, 1998. We will close sooner if possible. Michael and I are anxious to get this on the way, so construction can start this spring. Enclosed please find a copy of Mr. Lebor's letter dated November 13, 1997, with reference to the closing date and the possibility of closing sooner. Based upon the above, we respectfully request that the Council extend the requirement to close under the Development Agreement entered into with the City until January 30, 1998. Again, we are as anxious to get this matter closed as you are and will close sooner depending on the circumstances. Thank you for your patience, continued cooperation, and support. Michael and I will be available at the City Council meeting on November 18, to respond to any questions. Very truly yours, M RLI &KRA,' RP.A. Encl. Cc: 310622_1 The Honorable Jay Kimble (w/ encl.) —by fax City Council (w/ encl.) —by fax Mr. Nile Kriesel (w/ encl.) —by fax Mr. Dave Magnsuon (w/ encl.) —by fax Mr. Michael Borum —by fax • • • FROM MESSERLI & KRAMER P A m II1FT1.Y lFiiR TO: 1- 130(2255) November 5, 1997 John W. Lang Territorial Coalition Inc. Ste. 1800, 150 S. 5th St. 1 Minneapolis, MN 55402 PROPERTY: Minnesota Territorial /state Prison, 606 North Main St., Stillwater, MN PROJECT NUMBER: (1961) Dear Mr. Lang! (MON)11.17' 97 12:24/ST. 12 ,16/ NO. 4860012285 P 4 w United States Department of the Interior NATIONAL PARK SERVICE P.O. Box 37127 Washington, D. C. 20013.7127 NOV IU The National Park Service has received your I listoric Preservation Certification Application -- Part 2, for this property and has determined that the application is incomplete. As a result, the review has been placed on hold and cannot be completed without the following additional information: 1) Information and justification for the use of any proposed pigmented sealer or stain; 2) Detail information on proposed redesign for the one story, wood frame, west wall; 3) Detail design information on the proposed connector and interior finish schedule for both structures; 4) Photographs of existing post and beam prior to sandblasting and clear photographs of sand blasted test areas which illustrate condition after sandblasting. Furthermore, there are concerns with the proposed new windows, the proposed insertion of a new floor in the three story building and the resulting need for spandrel glass in some windows, the size, design and prominence of the new connector, the proposed balconies on primary elevations, proposed interior finishes and extensive demolition in the one story structure required by the proposed new use_ Please provide the information directly to this office at Heritage Preservation Services (2255), National Park Service, 1849 C Street, NW, Washington, D.G. 20240, with a copy to the State Historic Preservation Office (SHPO), within 30 days from the date of this letter. If the information is not received in that time, the file will be closed and work undertaker, on the structure will not qualify as a "certified rehabilitation" for purposes of the Tax Reform Act of 1986. Requests for extensions of the hold period must be made in writing. Upon receipt of the requested information, a new thirty -day review period will begin. Thank you for your attention to this request. If you have any questions, please call me at 202- 343 -9531. Sincerely ® lam Jason Fenwick Technical Preservation Services Branch cc: MN SHPO Mark Finneman, 2324 University Ave #109, St. Paul, MN 55114 FROM MESSERLI & KRAMER P A (MON) 1 1 . 17' 9 7 12:15/Si, 11:1610. 4860J12285 ? 5 M.K.O. Capital Carp. 114 East 32 1 Street. Salts 1101 Tel. (212) 213-.:777 New York, New York 10016 rAX (212) 213.2a :4 Michael Borum Territorial Coalition 1800 Filth Street 150 South Fifth Street Minneapolis, MN 55402.4218 Re: Radisson Hotel & Suites Dear Mike: Enclosed you will find the commitment for the above referenced property. Please do not be concerned with the January 30, 1998 closing date, Duc to the position with the holidays, r felt that was the prudent approach. Obviously, if everyone is prepared to close sooner, we wilt. If you have any further questions, please give me a call. AL:ly November 13, 1997 Very truly yours, • • 1 • • TO: Mayor and Council FROM: City Coordinator SUBJECT: Public Safety Director/Fire Chief DATE: November 14, 1997 MEMORANDUM Discussion: I have previously given the Council information and a recommendation for establishing a Public Safety Director position. This matter was, in effect, tabled at the last meeting (a motion to not establish the position died due to a lack of a second to the motion and no other motions were made regarding the issue). I would still recommend consideration of the position. However, if the Council disagrees I would ask that you consider the other option which would be to fill the Fire Chief position. In regards to the Fire Chief position, the Council could do one of the following: 1. Permanently appoint Robert Barthol (currently Acting Fire Chief) to the position; or 2. Post the Fire Chief position internally and interview /select applicants from the current full time and part time employee force; or 3. Post the position internally, advertize externally and interview /select applicants from outside of the department as well as from current employees. Recommendation: Council consider establishing Public Safety Director position or retaining present organizational structure and take steps to fill Fire Chief position. co • • • c Presented to: Recommendations For City of Stillwater, Minnesota $4,610,000 General Obligation Sports Center Bonds, Series 1998A Mr. Jay Kimble, Mayor Members, City Council Mr. Nile Kriesel, City Coordinator Ms. Diane Deblon, Finance Director Stillwater City Hall 216 N. Fourth Street Stillwater, MN 55082 -4898 Study No.: S0784X3 SPRINGSTED Incorporated November 18, 1997 SPRINGSTED Public Finance Advisors • • Re: Recommendations for the Issuance of $4,610,000 General Obligation Sports Center Bonds, Series 1998A We recommend the following for the bonds: 1. Action Requested 2. Sale Date and Time 3. Authority and Purpose for the Bond Issue 4. Principal Amount of Offering 5. Repayment Term 6. Term Bonds RECOMMENDATIONS To establish the date and time of receiving bids and establish the terms and conditions of the offering. Tuesday, December 16, 1997, until 11:00 A.M. with award by the City Council at 7:00 P.M. the same day. The bonds are being issued pursuant to Minnesota Statutes, Chapter 475, and the City charter. Proceeds will be used to finance construction of and site improvements for a new ice arena and field house sports complex. $4,610,000 Interest payments on the bonds are due June 1 and December 1, commencing June 1, 1998. Principal is due June 1, 1999 through 2018. Capitalized interest has been included in the bonds to pay interest through December, 1998. We have made a provision in the Terms of Proposal to permit the underwriters bidding on this issue to combine multiple maturity years into term bonds, subject to mandatory redemption on the same maturity schedule provided in the Terms of Proposals, attached to these recommendations. The advantage to the City is that it provides underwriters with the flexibility to create a large block of bonds which is more attractive to bond funds and certain pension funds dealing with only large blocks of bonds. Since the bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the bonds to the best bid regardless of whether terms bonds are chosen or not. We have found that many underwriters prefer this method because it provides easier sale of the bonds in large blocks, reducing risk and allowing them to lower their costs and the interest coupons. 1 • • City of Stillwater, Minnesota November 11, 1997 7. Source of Payment 8. Prepayment Provisions 9. Credit Rating Comments 10. Federal Treasury Regulations Concerning Tax - Exempt Obligations (a) Bank Qualification (b) Rebate Requirements Net revenues of the sports complex are expected to be sufficient to make 100% of the debt service payments on the bonds. The City may elect on June 1, 2006, and on any day thereafter, to prepay the bonds due on or after June 1, 2007 at a price of par plus accrued interest. We recommend the City apply to Moody's Investors Service for a rating on the bonds. The City was last reviewed for a rating in June 1997, at which time the rating was confirmed as an A2. Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, income expense that is allocable to carrying and acquiring tax - exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank qualified receive slightly lower interest rates than issues that are not bank qualified. This issue is designated as bank qualified. All tax - exempt issues are subject to the federal rebate requirements, which require " all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories: Bond proceeds, defined generally as both the original principal of the issue and the investment earnings on the principal, have 6, 18 and 24 month spend down exemption periods. If all of the proceeds are expended during one of those exemption periods, the issuer can retain the excess earnings. Based on the projected cash flow of construction funds, with the understanding the project will be completed by November 1998, the spend down is expected to meet the two year or 18 month spend down exemption and no rebate of construction fund interest earnings will be required. Page 2 I • • • City of Stillwater, Minnesota November 11, 1997 (c) Bona Fide Debt Service Fund (d) Economic Life (e) Federal Reimbursement Regulations 11. Continuing Disclosure 12. Attachments The City must maintain a bona fide debt service fund for the bonds or be subject to yield restriction or pay back excess investment earnings in the debt service fund to the federal government. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equal to the greater of the investment earning in the fund during that year or 1/12 the debt service of that year. The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. The economic life of the facility exceeds 20 years. The average life of the bonds is 10.60 years, therefore the issue is within the economic life requirements. Federal reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Bonds. Non -bond funds can be used to repay expenditures made prior to receipt of bond proceeds. The Bonds are subject to the continuing disclosure requirements. The SEC rules require the City to undertake an annual update of certain Official Statement information and report any material events to the national repositories. City staff is currently assuming the responsibilities for meeting continuing disclosure requirements. • Sources and uses of funds • Projection of pledge receipts • Ice arena and concession revenue projections • Fieldhouse projected revenue • Debt service schedule • Cash flow projections • Terms of Proposal Page 3 • • City of Stillwater, Minnesota November 11, 1997 DISCUSSION Proceeds of this issue, with other designated funds will finance the site improvements and construction of a new indoor ice arena, an outdoor non - refrigerated ice sheet and a new bubble style fieldhouse. Estimated sources and uses for funds for the complex are shown on Page 5. Construction bids have been awarded and site grading has begun. The sports complex committee has generated a significant level of pledges, of which approximately $1,386,000 will be received during the construction period and will be available to meet construction payments. In addition, the City received grants totalling $250,000 from the State's "mighty ducks" program. These grants will be paid upon completion of the ice arena so the City will have to carry that cost until the funds are received. Our analysis assumes 100% collection of pledges. The projected yearly pledge receipts are shown on Page 6. Only about 3% of the total was pledged by individuals, the most likely category to experience slippage. The foundations and corporations can be expected to meet their commitments as can the hockey and soccer associations. The other major source of revenue is the City's TIF district which is already receiving the TIF revenues and more construction within the district is underway. We have included our projections of revenue and expense for each of the facilities on pages 7 and 8. The ice arena figures include the Lily Lake arena. The revenues will depend upon the quality of management in marketing the non -prime hours and keeping costs down. Included in the expenses is a facilities manager at a cost of $66,500, including benefits, and an assistant manager at a cost of $35,000, including benefits. Part time workers are priced at $15 per hour. These bonds are general obligations of the City. They will most likely be considered by Moody's as straight levy supported until a history of revenues sufficient to pay debt service has been established. This will increase the City's debt ratios, which are already high. The off setting factors are that the City's valuation per capita is also high and growing. We will be working closely with Moody's as they review this issue. The bonds are dated January 1, 1998. The recommended maturity schedule and estimated debt service is shown on Page 9. We have assumed the City will not be issuing an additional $5,390,000 of tax exempt bonds during 1998, therefore the bonds will be designated as "bank qualified ", which results in slightly lower interest rates than non -bank qualified bonds. The bank qualification limitation is $10 million in a calendar year. The cash flow, shown on page 10, summarizes the revenues and expenses associated with the facilities. Included in the cash flow is a provision for depreciation of $50,000 per year. This item is at a minimum level for replacing major equipment and the bubble. We recommend that if future revenues permit, this level be increased to more accurately account for replacement costs. Respectfully submitted, SPRINGSTED Incorporated jen Page 4 Sources Bond Proceeds Underwriter's Discount Mighty Ducks Grant Fundraising ISD #834 Local Governments Hockey Association Soccer Association City of Stillwater (TIF) Private Pledges (1997/98) Private Pledges (1998/99) Investment Earnings Uses Total Sources City of Stillwater, Minnesota St. Croix Sports Complex Estimated Sources and Uses 20 Year Term Construction Costs Base Bids Wind Sensor Turf Deduct Tempered Glass - Dasher Boards Construction Manager Costs Construction Manager Subtotal Construction Costs Conditional Donations City Construction Costs Furniture /Fixtures & Equipment Contingency @ 2% Total Project Costs Capitalized Interest Costs of Issuance /Legal Startup Working Capital Total Uses Assumptions: Dated Date First Interest Date First Principal Payment Term Capitalized Interest Fees c@ 3% $4,610,000 (46,100) 250,000 33,542 (1) 123,930 (2) 25,000 11,925 75,000 1,059,292 57,838 125,000 $6,325,427 5,220,435 6,500 (3,356) 6,879 199,630 162,902 5,592,990 65,000 275,000 118,660 6,051,650 199,183 55,000 19,595 $6,325,427 (1) Includes $16,771 pledged for 1997 and $16,771 pledged for 1998. (2) Includes $102,465 pledged for 1997 and $21,465 pledged for 1998. 1/1998 6/1/98 6/1/1999 20 year amortization June 1 and December 1, 1998 Paae 5 Year (1) Corporations - $25,000+ (4) Foundations (2) Businesses (3) Individuals - $5,000+ (3) Individuals - <$5,000 (7) ISD #834 (6) Local Units of Govt. (10) Mighty Ducks (8) Hockey Association (9) Soccer Association (5) City of Stillwater (TIF) 13 N m 0) • • Totals City of Stillwater, Minnesota St Croix Valley MuIti- purpose Sports Arena Projected Full Receipt of Pledges 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 80,000 30,000 30,000 30,000 30,000 906,000 5,000 5,000 5,000 5,000 22,535 7,417 2,502 500 500 32,333 4,333 3,334 18,424 11,088 8,654 16,771 16,771 16,771 16,771 16,771 16,771 16,771 16,771 16,771 16,771 102,465 21,465 21,465 21,465 21,465 21,465 21,465 21,465 21,465 21,465 250,000 11,925 12,641 13,399 14,204 15,055 15,958 16,916 17,931 19,007 20,147 Notes: (a) Assumes Hockey and Soccer pledges will begin payment when facilities are available. (b) The 1998 pledges assume receipt of the full "Mighty Ducks" Grant. (c) The City will contribute the land for the facility. The TIF revenues are based on current receipts. (d) The Andersen Corporation, Andersen Foundation, Bayport Foundation and Margaret Rivers pledges will be received during 1997/1998. The other Foundation and corporate pledges will be received as pledged. (e) Assumes all pledges will be 100% received as pledged. Assumes Collection 0: 100% 2007 2008 2009 2010 2011 Total 200,000 5.70% 926,000 26.40% 33,454 0.95% 40,000 1.14% 38,166 1.09% 167,710 4.78% 295,650 8.43% 250,000 7.13% 25,000 25,000 25,000 25,000 25,000 25, 000 25, 000 25, 000 25 ,000 25,000 25,000 25,000 25,000 25,000 350,000 9.98% 157,183 4.48% 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 1,050,000 29.93% 1,178,528 457,999 200,367 187,135 187,940 153,291 154,194 155,152 156,167 157,243 120,147 100,000 100,000 100,000 100,000 3,508,163 100.00% • Prepared by: Springsted Incorporated (10/23/97) Ice Arena Revenues and Expenses Revenues Season - Nov.1 - March 30 Per Sheet Weeks in Season: 22 Total Hourly Hours Per: Qy Week Year (2 Sheets) Rates Revenue School District M -F 3:00 - 6:00 3 15 330 660 135 89,100 Association M -F 6:00 - 9:00 3 15 330 660 135 89,100 S &S 7:00 -1:00 6 12 264 528 135 71,280 League / Adult M -F 9:00 -11:00 2 4 88 176 100 17,600 S &S 1:00 - 9:00 8 16 352 704 135 95,040 S &S 9:00 - 11:00 2 4 88 176 100 17,600 Other Arena Rental 205 410 50 20,500 Officials (League -2 per game) 2,112 20 42,240 Miscellaneous Income 20.000 Gross Revenues 462,460 Expenses Labor (Part Time - 2 per sheet) Billable Time 6,628 15 99,420 Non Billable (open & close) 1,848 15 27,720 Manager 66.500 Total Labor 193,640 Officials (League - 2 per game) 2,112 20 42,240 Utilities (Gas & Electric) 4,000 27 109,300 Maintenance & Repair 34,400 All Other 73.723 Total Expenses 453,303 Net Revenues 9,157 Concessions Including Vending Revenues Season Oct 15 - April 15 Weeks in Season: 26 Hours Per Day: ay Week Year Rates Revenue Fieldhouse M -F 10:00 - 2:00 4 20 520 10 5,200 M -F 3:00 -11:00 8 40 1,040 12 12,480 S &S 8:00 - 11:00 15 75 1,950 12 23,400 Arenas (2) M -F 3:00 -11:00 8 40 880 1,760 12 21,120 S &S 8:00 -11:00 15 75 1,650 3,300 12 39.600 Total Revenues 101,800 Expenses Assume Costs/expenses © 50% of Gross 50,900 Net Income from Concessions 50,900 Page 7 • • Prepared by: Sprinpsted Incorporated (10/23/97) Fieldhouse Revenues and Expenses Soccer Revenues Season - Nov.1 - April 15 Per Field Weeks 24 Total Hourly Hours: Q Week Year (2 fields) Rates Revenue Association M -F 3:00 - 7:00 4 20 480 960 80 76,800 Adult/League M -F 7:00 -11:00 4 20 480 960 80 76,800 S &S 8:00 -7:00 11 22 528 1,056 90 95,040 S &S 7:00 -11:00 4 8 192 384 80 30,720 Officials (League -1 per game) 2,016 20 40.320 Gross Revenues 3,360 83 319,680 (Hours) (Avg.) Expenses Labor (Part Time) Billable Time 1,680 15 25,200 Non Billable (open & close) 336 15 5,040 Assistant Manager 35.000 Total Labor 65,240 Officials (League -1 per game) 2,016 20 40,320 Utilities (Gas & Electric) 2,016 25 50,400 Repair /Replacement/Maintenance /Other 25,000 Total Expenses 180,960 Net Revenues 138,720 Golf Revenues Season Oct 15 - April 15 Weeks 26 Hours: Q Week Year Rates Revenue M -F 10:00 - 2:00 4 20 520 130 67,600 (Rate based on 20 tees © 50% *$6.50 per 1/2 hour) Expenses Labor (Part Time) Billible Time 520 15 7,800 Non Billable Time 130 15 1.950 Total Labor 9,750 Utilities (Gas & Electric) 650 25 16,250 Repair /Replacement/other expenses 5,000 Total Expenses 31,000 Net Revenues 36,600 Page 8 St. Croix Sports Complex • G.O. Ice Arena Bonds, Series 1998 Projected Debt Service 20 Year Term • Dated Date 1/1/98 1st Interest Date 6/1/98 Semi - Annual Fiscal Year Date Principal Rate Interest Debt Service Debt Service 6/ 1/98 90,537.50 90,537.50 90,537.50 12/1/98 108,645.00 108,645.00 1 6/1/99 330,000 3.85% 108,645.00 438,645.00 547,290.00 12/1/99 102,292.50 102,292.50 2 6/1/00 225,000 4.00% 102,292.50 327,292.50 429,585.00 12/1/00 97,792.50 97,792.50 3 6/1/01 235,000 4.10% 97,792.50 332,792.50 430,585.00 12/1/01 92,975.00 92,975.00 4 6/1/02 215,000 4.20% 92,975.00 307,975.00 400,950.00 12/1/02 88,460.00 88,460.00 5 6/1/03 225,000 4.30% 88,460.00 313,460.00 401,920.00 12/1/03 83,622.50 83,622.50 6 6/1/04 240,000 4.40% 83,622.50 323,622.50 407,245.00 12/1/04 78,342.50 78,342.50 7 6/1/05 250,000 4.50% 78,342.50 328,342.50 406,685.00 12/1/05 72,717.50 72,717.50 8 6/1/06 260,000 4.60% 72,717.50 332,717.50 405,435.00 12/1/06 66,737.50 66,737.50 9 6/1/07 235,000 4.65% 66,737.50 301,737.50 368,475.00 12/1/07 61,273.75 61,273.75 10 6/1/08 225,000 4.70% 61,273.75 286,273.75 347,547.50 12/1/08 55,986.25 55,986.25 i iik 11 6/1/09 240,000 4.80% 55,986.25 295,986.25 351,972.50 12/1/09 50,226.25 50,226.25 12 6/1/10 250,000 4.90% 50,226.25 300,226.25 350,452.50 12/1/10 44,101.25 44,101.25 13 6/1/11 260,000 5.00% 44,101.25 304,101.25 348,202.50 12/1/11 37,601.25 37,601.25 14 6/1/12 175,000 5.10% 37,601.25 212,601.25 250,202.50 12/1/12 33,138.75 33,138.75 15 6/1/13 180,000 5.20% 33,138.75 213,138.75 246,277.50 12/1/13 28,458.75 28,458.75 16 6/1/14 190,000 5.25% 28,458.75 218,458.75 246,917.50 12/1/14 23,471.25 23,471.25 17 6/1/15 200,000 5.30% 23,471.25 223,471.25 246,942.50 12/1/15 18,171.25 18,171.25 18 6/1/16 215,000 5.35% 18,171.25 233,171.25 251,342.50 12/1/16 12,420.00 12,420.00 19 6/1/17 225,000 5.40% 12,420.00 237,420.00 249,840.00 12/1/17 8,345.00 6,345.00 20 6/1/18 235,000 5.40% 6,345.00 241,345.00 247,690.00 Total 4,610,000 2,416,095.00 7,026,095.00 7,026,095.00 Bond Years 48,480.833 Discount $46,100.00 Average Maturity 10.52 Yrs Net Interest 52,462,195.00 Capitalized Interest $199,183 Average Rate 4.984% NIC Rate 5.079% Prepared by: Springsted Incorporated (11/11/97) $10 Capitalized Net Pledges Interest Debt Service 90,538 0 108,645 200,367 238,278 187,135 242,450 187,940 242,645 153,291 247,659 154,194 247,726 155,152 252,093 156,167 250,518 157,243 248,192 120,147 248,328 100,000 247,548 100,000 251,973 100,000 250,453 100,000 248,203 250,203 246,278 246,918 246,943 251,343 249,840 247,690 1,871,636.00 199,182.50 4,955,277 Page 9 City of Stillwater, Minnesota St. Croix Sports Complex • Cash Flow Projections 20 Year Term Constant Rate of Growth: • Prepared by: Springsted Incorporated (11/11/97) 1.25% 1997/1998 1998/1999 1999/2000 2000/2001 2001/2002 2002/2003 Operating Revenues Sports Complex Ice Rental 462,460 468,241 474,094 480,020 486,020 Sports Complex Fieldhouse 319,680 323,676 327,722 331,818 335,966 Golf Revenue - 67,600 68,445 69,301 70,167 71,044 Net ConcessionsNending /Other 50,900 51,536 52,180 52,833 53,493 Advertising 35,000 35,000 35,000 35,000 35,000 Subtotal Sports Complex 935,640 946,898 958,297 969,838 981,523 Lily Lake (Included Above) - Total Operating Revenue 935,640 946,898 958,297 969,838 981,523 Operating Expenses (Before Depreciation) Ice Arena (including Lilly Lake) 453,303 458,969 464,706 470,515 476,397 Fieldhouse 211,960 214,610 217,292 220,008 222,758 Total Operating Expenses 665,263 673,579 681,999 690,524 699,155 Operating Income (Loss) 270,377 273,319 276,298 279,314 282,368 Non - Operating Revenues Fundraising 1,386,527 200,367 187,135 187,940 153,291 154,194 • Mighty Ducks Grant 250,000 Bond Issuance Project Funds 4,525,255 108,645 Total Non - Operating Revenues 6,161, 782 309,012 187,135 187,940 153,291 154,194 Net Income 6,161,782 579,389 460,454 464,238 432,605 436,562 CIP Funding of Projects Project Cost 6,051,650 Sports Complex Bonds D/S 90,538 547,290 429,585 430,585 400,950 401,920 Capital Outlay - Depreciation 50,000 50,000 50,000 50,000 50,000 Total CIP Projects 6,142,187 597,290 479,585 480,585 450,950 451,920 Annual Surplus (Deficit) 19,595 (17,901) (19,131) (16,347) (18,345) (15,358) Note: Annual period is from June 2 - June 1, with principal paid on June 1. Page 10 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: 1999 $330,000 2000 $225,000 2001 $235,000 2002 $215,000 2003 $225,000 $4,610,000 CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION SPORTS CENTER BONDS, SERIES 1998A Proposals for the Bonds will be received on Tuesday, December 16, 1997 until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (612) 223 -3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (612) 223 -3000 or fax (612) 223 -3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. Proposals may also be filed electronically via PARITY, in accordance with PARITY Rules of Participation and the Terms of Proposal, within a one -hour period prior to the time of sale established above, but no Proposals will be received after that time. If provisions in the Terms of Proposal conflict with the PARITY Rules of Participation, the Terms of Proposal shall control. The normal fee for use of PARITY may be obtained from PARITY and such fee shall be the responsibility of the bidder. For further information about PARITY, potential bidders may contact PARITY at 500 Main Street, Suite 1010, Fort Worth, TX 76102, telephone (817) 885 -8900. Neither the City nor Springsted Incorporated assumes any liability if there is a malfunction of PARITY. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. The Bonds will be dated January 1, 1998, as the date of original issue, and will bear interest payable on June 1 and December 1 of each year, commencing June 1, 1998. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature June 1 in the years and amounts as follows: 2004 $240,000 2005 $250,000 2006 $260,000 2007 $235,000 2008 $225,000 TERMS OF PROPOSAL (BOOK ENTRY ONLY) DETAILS OF THE BONDS 2009 $240,000 2010 $250,000 2011 $260,000 2012 $175,000 2013 $180,000 2014 $190,000 2015 $200,000 2016 $215,000 2017 $225,000 2018 $235,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory Page 11 sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on June 1, 2006, and on any day thereafter, to prepay Bonds due on or after • June 1, 2007. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general Obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge available net revenues of the City's sports complex. The proceeds will be used to construct, furnish and equip a new ice arena and field house complex. TYPE OF PROPOSALS Proposals shall be for not less than $4,563,900 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $46,100, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that Page 12 • • time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Dorsey & Whitney LLP of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. Page 13 • CONTINUING DISCLOSURE • In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 180 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated November 18, 1997 BY ORDER OF THE CITY COUNCIL /s/ Morli Weldon City Clerk Page 14 Resolution 97- • adoption, which motion was seconded by Councilmember • Councilmember introduced the following resolution and moved its RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $4,610,000 GENERAL OBLIGATION SPORTS CENTER BONDS, SERIES 1998A BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota (the City), as follows: Section 1. Purpose. It is hereby determined to be in the best interests of the City to issue its $4,610,000 General Obligation Sports Center Bonds, Series 1998A (the Bonds), pursuant to the City Charter and Minnesota Statutes, Chapter 475, to construct, furnish and equip a new ice arena and field house complex. Section 2. Terms of Provosal. Springsted Incorporated, financial consultant to the City, has presented to this Council a form of Terms of Proposal for the Bonds which is attached hereto and hereby approved and shall be placed on file by the Clerk. Each and all of the provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof. Springsted Incorporated, as independent financial advisers, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9) is hereby authorized to solicit bids for the Bonds on behalf of the City on a negotiated basis. Section 3. Sale Meeting. This Council shall meet at the time and place shown in the Terms of Proposal, for the purpose of considering sealed bids for the purchase of the Bonds and of taking such action thereon as may be in the best interests of the City. Upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. Adopted by Council this 18th day of November, 1997 ATTEST: City Cl erk Jay L. Kimble, Mayor CERTIFICATION OF MINUTES RELATING TO $4,610,000 GENERAL OBLIGATION SPORTS CENTER BONDS, SERIES 1998A Issuer: City of Stillwater, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held on November 18, 1997, at o'clock P. M. at the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $4,610,000 GENERAL OBLIGATION SPORTS CENTER BONDS, SERIES 1998A TERMS OF PROPOSAL I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer on November 18, 1997. Clerk • Memorandum • November 14, 1997 TO: Mayor and City Council FROM: Klayton H. Eckles, City Engineer - SUBJECT: Feasibility Study for AUAR Storm Water Mitigation Plan Project 9626C DISCUSSION: BRA is near completion of the Storm Water Feasibility Study for the McKusick Lake Diversion and Storm Water Mitigation Plan for the annexation area. Members of the BRA staff will present at the Council meeting to give Council an update on the proj ect. ACTION REOUIRED: No action required at this time other than Council update. / : 5 9, ' 4 ° Scab b bst i r WETLAND 1:1Ct V PLANTINGS l WET MEADOW PLANTINGS `) UPLAND PLANTINGS SHEET TITLE CITY OF STILLWATER, MINNESOTA AUAR FEASABILITY STUDY \510 \MARKHURD \CONT3.DWG 11 -12 -97 LONG LAKE 94 .- gg� _ - "JACKSON WILDLIFE _ MANAGEMENT AREA _ Bonestroo Bassos FIGURE * Associates &Own A Anahlboi n I 'O N r -e• 1 4 4 4 UPSTROU ELEVATION AND SECTION d¢9 9 STILLWATER, MINNESOTA 0 4 0 rn O Z 1 0 P 6 4 4 1 IOWV canrr THAT THO fIAM. viter.anOIE OR REPORT SNMY • ROMAN o.rt UV PROMO) RI ME OR TRIM VT MO SIVERVS011 ! moot DE TAOS Of THE STATE Of IWIESOTA �„K, Ix '°' Mdesilk a AI MOYEO RR AssodIMO .111% a°• �a out FAO E ��� •EOH[SII100, *3J( mom 1 A73OOrA¢ Et IS POW. llow� 0100)SOt.a c • • • To: Mayor and City Council From: Shawn Sanders, Civil Engineer 4 RE: Lake Side Drive Water Main Extension Project 9734 DISCUSSION: Bids to extend the water main along Lakeside Drive to the Lawrence Rumpf property at 2009 Lake Street were received and opened today. Four bids were received with Jay Brothers from Forest Lake, MN submitting the low bid of $22,380.50. Their bid includes installation of the water main, tree removals and street restoration. After visiting the site, it was determined that the City Public Works Department could remove the trees on the path of the water main, this could reduce the amount of the construction cost to $16,880.50. PROJECT FINANCING: COST BREAKDOWN CITY OF STILLWATER MEMO L • , , . ; - .. . - main to the Rumpf property. This study estimated the cost to his two homes at $30,000 - $35,000, which did not seem feasible. Council then directed the Engineering Department to explore other ways to , reduce the cost to the homeowner. One way that was considered to reduce the amount charged to Mr. Rumpf was to charge him the equivalent amount for a two -inch service to his property. If a two -inch line were to be installed there would be no need for a hydrant, and fittings, a smaller wet -tap would be used and the pipe cost would be less. This would reduce the project costs by $3552.00 or the Rumpf property would be charged a total amount of $13,328.50 for the two water services. This amount does not include $475 per service for a W.A.C. and a meter charge. The City would pay all remaining costs. Construction Costs Contingency, Design, Administration, Inspection (35 %) Total Project Costs Costs to Lawrence Rumpf Less tree removal by Public Works Department Less Difference for two -inch service installation Total construction costs charged to Lawrence Rumpf W.A.C. and meter charge Total Cost to Lawrence Rumpf Remaining costs paid by the City $22,380.50 $ 7.833.1$ $30,213.68 $22,380.50 $ 5,500.00 $ 3.552.00 $13,328.50 $ 950.00 $14,278.50 $16,885.18 This afternoon City Staff met with Mr. and Mrs. Rumpf to explain the project, its costs and possible financing options. If Council approves the project, Mr. Rumpf would be required to sign an agreement, agreeing to the project and his share of the project costs. Jay Brothers would like to start on the project immediately. Since they are under contract on the"' Pioneer Park Retaining Wall Project, a change order could be written up and added on to their contract. Work would last approximately two weeks. RECOMMENDATION I recommend that Council accept the Bid of $22,380.50 and award the Contract to Jay Brothers to extend the water main to the Lawrence Rumpf property. A change order will be written and added on to Jay Brother's Pioneer Park Retaining Wall Contract. Approval of the project is subject to Mr. Rumpf signing an agreement with the City for his share of the project costs. ACTION REQUIRED If Council concurs with the recommendation they should pass RESOLUTION NO. 97- ACCEPTING QUOTATIONS, ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS AND AWARDING CONTRACT FOR LAKESIDE DRIVE WATERMAIN EXTENSION PROJECT 9734 and approval of a Change Order to the Pioneer Park Retaining Wall project, Project 9720. • • RESOLUTION NO. 97- • ACCEPTING QUOTATIONS, ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS AND AWARDING CONTRACT FOR LAKESIDE DRIVE WATERMAIN EXTENSION PROJECT 9734 BIDDER AMOUNT Jay Brothers $22,380.50 C.W. Houle, Inc. $23,467.50 Miller Excavating, Inc. $24,290.00 • Fuhr Trenching $24,593.00 Penn Contracting, Inc. $39,442.00 AND, WHEREAS, it appears that Jay Brothers, Inc. of Forest Lake, Minnesota submitted the low quotation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: WHEREAS, the City Council at the November 4, 1997 meeting directed staff to prepare plans and specifications, request and receive quotations for a watermain extension on Lakeside Drive; and WHEREAS, pursuant to Council direction quotations were received for the construction of a watermain extension for Lakeside Drive and the following quotations were received: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted November 18, 1997. 3. Klayton Eckles is hereby designated as the engineer for this improvement. 4. Said quotations for the above project are hereby received. 5. Such plans and specifications are hereby approved. 6. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Jay Brothers of Forest Lake, Minnesota in the name of the City of Stillwater for the ATTEST: construction of a watermain extension according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 18th day of November, 1997. Morli Weldon, City Clerk Jay Kimble, Mayor • • Memorandum November 14, 1997 TO: Mayor and City Council ✓ FROM: Klayton H. Eckles, City Engineer` SUBJECT: Ordering of Feasibility Reports 1998 Street Improvement (1 Street), Project 9802 Curve Crest Boulevard, Project 9803 DISCUSSION: Engineering staff has begun the planning of projects for the 1998 construction season. Two projects that are being considered are: 1. Curve Crest Boulevard Street Rehabilitation from Greeley Street to Washington Avenue. 2. 1997 Street Improvements — 1St Street between Orleans Street and Willard Street; Willard Street from 1 Street to 3` Street; and Hancock, Marsh, and Burlington Streets between 1 Street and 6 Avenue. It is anticipated to complete the reports and bring to Council for approval the 2nd meeting in December with a public hearing held the 2nd meeting in January. RECOMMENDATION: Staff recommends that Council authorize staff to proceed with the preparation of the feasibility reports for the above projects. ACTION REOUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 97- RESOLUTION ORDERING PREPARATION OF REPORT 1998 STREET IMPROVEMENTS (l Street) (PROJECT 9802) and Resolution No. 97 -, RESOLUTION ORDERING PREPARATION OF REPORT ON CURVE CREST BOULEVARD STREET REHABILITATION IMPROVEMENT (PROJECT 9803). RESOLUTION ORDERING PREPARATION OF REPORT 1998 STREET IMPROVEMENTS (1 Street) (PROJECT 9802) WHEREAS, it is proposed to improve 1 Street between Orleans Street and Willard Street; Willard Street from 1 Street to 3 Street; and Hancock, Marsh, and Burlington Streets between 1 Street and 6 Avenue and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 18 day of November, 1997. ATTEST: Morli Weldon, City Clerk RESOLUTION NO. 97- Jay Kimble, Mayor • RESOLUTION NO. 97- RESOLUTION ORDERING PREPARATION OF REPORT ON CURVE CREST BOULEVARD STREET REHABILITATION IMPROVEMENT (PROJECT 9803) • 4" - WHEREAS, it is proposed to improve Curve Crest Boulevard, between Greeley Street to Washington Avenue and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 18 day of November, 1997. ATTEST: Morli Weldon, City Clerk Jay Kimble, Mayor • Memorandum • November 14, 1997 TO: Mayor and City Council FROM: Klayton H. Eckles, City Engineer SUBJECT: Watermain Extension — Lakeside Drive Project 9734 DISCUSSION: Engineering staff has completed a set of plans and is currently in the process of receiving quotes from local contractors. Staff will present the estimated costs to make the watermain improvements, as well as the response from the property owner at the Council meeting. ACTION REQUIRED: Receive bids and consider ordering improvement. • • • MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: November 13, 1997 RE: REQUEST FOR CITY PARTICIPATION IN PARK AND RIDE LOT /2 As an element to the Highway 36/5 intersection improvement, a park and ride lot in the Market Place area was proposed. With the construction of the sports facility, it is possible to look at using the sports facility parking lot also as a park and ride lot. The use of the lot for park and ride would be mainly during weekdays. The greater parking for the sports facility would be evenings and weekends. MnDOT and Met Council would provide funds for improvements to the lot to accommodate bus traffic. It is possible that the entire Phase 1 and 2 parking lot can be constructed using park and ride MnDOT/Met Council funds. Recommendation: Direct staff to work with met Council and MnDOT staff in park and ride facility. Attachment: Letter from Nacho Diaz - 11 -16 -97 IV Metropolitan Council // Working for the Region, Planning for the Future November 6, 1997 Mayor Jay Kimble City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mayor Kimble, As part of the approved 1994 ISTEA funding application, the TH 36 and TH 5 interchange reconstruction project included reconstruction of the interchange and construction of a bike trail and a park and ride lot. The interchange reconstruction in nearing completion. Construction of the park and ride facility has yet to be initiated. To create the maximum benefit to future users of the park and ride, Mn/DOT, Metro Council, Metro Transit, and the City of Stillwater have been working cooperatively to plan, design, and construct the park and ride. The City of Stillwater owns property northeast of Curve Crest Boulevard and Market Drive, which is in the northeast quadrant of TH 5 and TH 36. The City recently approved the construction of a community sports complex at the site and suggest joint use of a park and ride. Mn/DOT and Metro Council agree that joint use of a park and ride is the preferred solution to fully satisfy the ISTEA grant application. The purpose of this letter is to receive approval on the elements of the park and ride that have been discussed. Mn/DOT will fund the difference for extending and upgrading the driveway to concrete to 9 -ton. In addition, Mn/DOT will fund the construction of additional parking spaces, a bus staging area for two 40' buses and two 25' buses including pads, a passenger waiting area, and bike lockers. Metro Transit will provide funding for a bus shelter that conforms with the architecture of the sports complex. The Metropolitan Council is working with the City of Stillwater to provide transit service to the St. Croix Valley Sports Complex and to improve transit service in the City of Stillwater. The City of Stillwater will provide ongoing maintenance of the park and ride lot. The Metropolitan Council is pleased with the collective efforts that have gone into the reconstruction project and the continued cooperative working relationship in the completion of the park and ride lot. Sincerely, Nacho Diaz, Director Transportation and Transit Development cc: Steve Russell, City of Stillwater 230 East Fifth Street St. Paul. Minnesota 55101 -1634 (6I21 291 -6359 Fax 291 -6550 TDD /TTY 291 -0904 Metro Info Line 229 -3780 An Equal Opportunity Employer • • • Memorandum To: Mayor and Council From: Morli Weldon, City Clerk Date: 11/18/97 Re: Request to table New Business No. 6, Renewal of Tobacco Licenses for 1998 Several license holders have not submitted complete renewal applications. Therefore, I request the renewal of tobacco licenses for 1998 be tabled to a later meeting to allow adequate time for staff review and processing of applications. Action requested: Table renewal of tobacco licenses for 1998. 1 • Memo To: Mayor and Council From: Morli Weldon Date: 11/18/97 Re: Renewal of 1998 Tobacco Licenses American Legion Beach Blanket Bingo dba PD Pappys EKS, Inc. dba Harbor Bar Erickson Post Acquistion, Inc. dba Sprint Gas and Groceries FTL Corporation dba MGM Liquor Warehouse Food N Fuel Freighthouse, Inc. dba Freighthouse JEMA Pub dba Coupe de Grille /Orleans Cafe JLH, Inc. dba John's Bar Jazzy's House of Blues & Cigars Kinsel's Inc. dba Kinsel's Liquor Store Lens Family Foods Loggers Mad Capper Saloon & Eatery, Inc. dba Mad Capper Meister's Bar and Grill R & R Liquors River Oasis St. Croix Caterers dba Cat Ballou's St. Croix Drug Company South Hill Liquor Store Stillwater Country Club, Inc. Supervalu Holdings, Inc. dba Cub Foods Tobacco City All holders of existing tobacco licenses have been mailed renewal forms, however, not all renewal applications have been returned at this time. Following is a listing of all applications: • Page 1 Tom Thumb Food Markets, Inc. dba Tom Thumb Store No. 219 Twin Cities Store, Inc. dba Oasis Market (Croixwood) Twin Cities Store, Inc. dba Oasis Market (Greeley St.) Twin Cities Store, Inc. dba Oasis Market (Main Street) Vittorio's Inc. dba Vittorio's Zahren Enterprises, Inc. dba Trumps Deluxe Bar and Grill Recommendation: Resolution approving tobacco license renewals for 1998, contingent upon receipt of all required documentation and fees. • Page 2 • • • • RESOLUTION NO. APPROVING RENEWALS OF TOBACCO LICENSES FOR 1998 WHEREAS, requests for renewals have been requested by the following: and WHEREAS, all required forms have been submitted; NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the renewals of the businesses listed below for tobacco licenses for 1998. American Legion Beach Blanket Bingo dba PD Pappys EKS, Inc. dba Harbor Bar Erickson Post Acquistion, Inc. dba Sprint Gas and Groceries FTL Corporation dba MGM Liquor Warehouse Food N Fuel Freighthouse, Inc. dba Freighthouse JEMA Pub dba Coupe de Grille /Orleans Cafe JLH, Inc. dba John's Bar Jazzy's House of Blues & Cigars Kinsel's Inc. dba Kinsel's Liquor Store Lens Family Foods Loggers Mad Capper Saloon & Eatery, Inc. dba Mad Capper Meister's Bar and Grill R & R Liquors River Oasis St. Croix Caterers dba Cat Ballou's St. Croix Drug Company South Hill Liquor Store Stillwater Country Club, Inc. Supervalu Holdings, Inc. dba Cub Foods Tobacco City Tom Thumb Food Markets, Inc. dba Tom Thumb Store No. 219 Twin Cities Store, Inc. dba Oasis Market (Croixwood) Twin Cities Store, Inc. dba Oasis Market (Greeley St.) Twin Cities Store, Inc. dba Oasis Market (Main Street) Vittorio's Inc. dba Vittorio's Zahren Enterprises, Inc. dba Trumps Deluxe Bar and Grill Adopted by Council this 18 Day of November, 1997. ATTEST: Morli Weldon, City Clerk Jay Kimble, Mayor • • M • • • METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 602 -1888 and on our web page at: www.metrocounciLorg. Comments on Council issues can be made by electronic mail at: data.center @metc.state.mn.us or by calling the Public Comment Line at 602 -1500. DATE: November 7, 1997 WEEK OF: November 10 - November 14 METROPOLITAN COUNCIL Veterans Day/Holiday - Tuesday, November 11. Council offices are closed. Twin Cities Project on Media Public Forum - Wed., Nov. 12, 8:30 a.m., Chambers Livable Communities Advisory Committee - Wed. Nov. 12, 11:30 a.m., Room 1A. The committee will consider: project evaluations for candidate group of 13 funding proposals, review and record committee members' evaluation scores, review staff evaluation scores of regional growth strategy category, discuss evaluations; funding recommendations, action on funding recommendations if ready, or, decide next steps; and other business. Executive Committee - Thurs., Nov. 13, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis Providers Advisory Committee - Thurs., Nov. 13, 10:30 a.m., Room 1A. The committee will consider: "Operation 131 "; update on 1998 RTC applications; 1998 TPAC work program; report from fare subcommittee; report from marketing subcommittee; and other business. Metropolitan Council - Thurs., Nov. 13, 4 p.m., Chambers. The committee will consider: "Friend of Agriculture" award presentation by the MN Assoc. of County Agricultural Agents; authorization to lease Metropolitan Council land in Dakota County; approval of sole source procurement of software maintenance; approval of IBM mainframe upgrade; acceptance of the executive summary of internal audit reports; acceptance of the state auditor's management and compliance letter for 1996; acceptance of the Metropolitan Council 1996 comprehensive annual financial report; approval of public hearing draft of the 1998 unified operating budget; approval of the public hearing draft of the proposed 1998 - 2002 capital improvement program and 1998 capital program and budget; setting public hearings for Metropolitan Council 1998 unified operating budget and 1998 - 2002 capital improvement program and 1998 capital budget; Ramsey County GIS data and cost sharing agreement; Anoka County GIS data and cost sharing agreement; North Mississippi Regional Park - $2 million development grant and boundary expansion request, Minneapolis Park and Recreation Board; authorization for public hearing on facility plan for the MWWTP work space improvement; agreement governing the administration of the Section 8 program within the city of Columbia Heights; funding recommendations for the local housing incentive account program; approval of principles of managed competition; authorization to award and execute hardware /software contract for MWWTP process control system; approval of resolution authorizing Metro Transit to proceed with the predesign steps necessary for the construction of a replacement facility for the Snelling Garage; resolution recognizing the contributions of Vern Peterson to the Twin Cities metropolitan area; resolution recognizing the contributions of Charles Siggerud to the Twin Cities metropolitan area; and other business. 1 The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 602-1447, (TTY: 291- 0904). Call the Metro Information Line at 602 -1888 for coming meetings and agendas and other Council information or find them on our web page at www.metrocouncil.org TENTATIVE MEETINGS THE WEEK OF NOVEMBER 17 - NOVEMBER 21, 1997 Community Development Committee - Mon., Nov. 17, noon, Chambers Permanent Agricultural Land Preservation Project Task Force - Mon., Nov. 17, 3 p.m., Room lA Industrial Rate System Task Force - Tues., Nov. 18, 7:30 a.m., Room 1A Land Use Advisory Committee - Tues., Nov. 18, 8:30 a.m., Room 1E Southwest Metro Groundwater Work Group - Tues., Nov. 18, 1 p.m., Prior Lake Fire Station, 16676 Fish Point Road, Prior Lake Special Environment Committee Meeting - Tues., Nov. 18, 4 p.m., Room 1A Metropolitan Parks and Open Space Commission - Tues., Nov. 18, 4 p.m., Chambers Twin Cities Project on Media Public Forum - Wed., Nov. 19, 8:30 a.m., Chambers Transportation Advisory Board - Wed., Nov. 19, 2 p.m., Chambers Committee of the Whole - Thurs., Nov. 20, 4 p.m., Room lA 2 • • • t Metropolitan Council METR m A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks & Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission meetings are filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting information and/or specific questions. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN, 55101. For further information regarding the contents of this publication, contact Sandra Lindstrom at 602 -1390. The Council's general number is 602 -1000 (TDD: 291- 0904). Call the Metro Information Line at 602 -1888 for recorded information about Council publications, Council actions, coming meetings, job openings and subsidized housing referrals. Recent Council publications can be found at major public libraries in the Metro Area. Publications can be ordered by e-mail. The address is: data.center @metc.state.mn.us. Comments can be made to that address as well as 602 -1500, the Metro Council Public Comment Line. Check the interne web site at http: / /www.metrocounciLorg. The Council... Community Development • approved the 1997 -1998 utility allowance schedule for use by the Housing and Redevelopment Authority. • adopted the Review Record relating to the city of Centerville's Comprehensive Plan Update with the following recommendations: 1. that the city of Centerville may place its 2020 Comprehensive Plan into effect and no modification is required. The comprehensive plan fully satisfies the requirements of the Metropolitan Land Planning Act which requires a plan update by 1998, and no further submittal is required; and 2. that the city keep peak sewer flows within the interceptor system capacity of 1.15 million gallons per day, based on a pumping capacity of 800 gallons per minute until the sewer facility improvements are complete. OCTOBER, 1997 Metropolitan Council • adopted the staff report concerning the city of Lauderdale's Comprehensive Plan Update and informed the city that it may place its 2020 Comprehensive Plan into effect and no modification is required. • authorized its staff to take the necessary steps to enter as a party into the Minnesota - Municipal Board's proceeding on the incorporation of Forest Lake Township to facilitate joint planning and cooperation to the extent feasible among the parties and to provide testimony regarding Council policies; and notified all parties identified in the Board's Certificate of Mailing of the Council's intent to enter the proceeding. Environment • authorized the General Manager of Wastewater Services to approve a change order in an amount not to exceed $311,000 for modifications to the lift station of MCES Project Number 920400, Waconia Interceptor Improvements, to extend the projected design life to 2040, and that such amount not be included in the 5 percent contract change order approval limitation. METRO DIGESI • authorized the General Manager of Wastewater Services to amend MCES Contract C -2924 for additional construction engineering services in an amount not to exceed $12,000 for design modifications to the lift station of MCES Project Number 920400, Waconia Interceptor Improvements, to extend the projected design life to 2040. • took action regarding the siting of a waste treatment plant in Cottage Grove and recommended using the existing 10 -acre Cottage Grove Plant site to build 15 mgd liquid treatment capacity, with solids trucked to the Metro Plant, which will meet South Washington County capacity needs for 50 years. The Council further recommended addressing longer -term South Washington County sewer service capacity needs as part of the long -range regional planning for the southeast area. Finance • authorized its Regional Administrator to contract with the following recommended service providers, effective January 1, 1998: Medical: Health Partners Dental: Delta Dental Group Life/Disability: The Hartford Universal Life Insurance: The Principal • authorized its Regional Administrator to enter into a contract with the Amalgamated Transit Union (ATU), Local 1005, effective (retroactively) from August 1, 1997, through July 31, 1000, contingent upon ATU approval of the agreement. • adopted a resolution designating members of the Minnesota State Retirement System unclassified retirement program. • authorized its Regional Administrator to extend Metro Transit's contract with Jeane Thorne, Inc. (Contract 96- 000 -006) for the period from March 1, 1997, through November 30, 1997, for an additional $150,000 for a maximum contract value of $250,000. • authorized its Regional Administrator to extent Metro Transit's contract with Park Nicollet Medical Center (Contract 95 -000- 010) for the period of May 1, 1997, through December 31, 1997, for an estimated amendment amount not to exceed $100,000. • authorized its Regional Administrator and General Manager of Wastewater Services to award and execute contracts with the following vendors as listed below for a period of two years: Prochem Enterprises, $35,378.47; Bran & Luebbe, $16,616.70; Hawkins Chemical, $24,708.38; Fisher Scientific, $221,152.29. • authorized its Regional Administrator to establish a compensation plan for the specified executive positions consistent with the guidelines presented for 1997 and 1998. • authorized its Regional Administrator to execute an amended lease for Mears Park. • authorized its Regional Administrator to enter into a contract with Lockheed Martin Federal Systems for implementation of the transit portions of the Orion Project in accordance with the interagency agreement with the Minnesota Department of Transportation for the implementation of the Orion Project. • approved the Public Hearing Draft of the 1998 Unified Operating Budget and set a public hearing on this Budget for December 4, 1997, at 6 p.m. in the Metropolitan Council Chambers, 230 East Fifth Street, St. Paul, Minnesota. Page 2 October, 1997 • • METRO me licsT • set a public hearing on the 1998 -2002 Capital Improvement Program and the 1998 Capital Budget at 6:30 p.m. or at the conclusion of the hearing on the 1998 Operating Budget in the Metropolitan Council Chambers. Transnortation • adopted the proposed 1998 Unified Planning Work Program, based on the assumptions that $1,432,966 will be available from the Federal Highway Administration and $506,800 will be available from the Federal Transit Administration for the proposed Council work. If the final approved grant amounts are different, the Council reserves the right to reconsider the work program. • adopted a resolution authorizing the filing of an application with the Minnesota Department of Transportation for planning grants under the Intermodal Surface Transportation Efficiency Act of 1991. • authorized its Regional Administrator to enter into an agreement with the Minnesota Department of Transportation for distribution of Federal Highway Administration and Federal Transit Administration planning funds. • adopted the Congestion Management System for the Twin Cities Metropolitan Area. • adopted Metro Mobility appeals panel procedures. • authorized its Regional Administrator to negotiate and execute a contract with the Airport Technology & Planning Group, Inc. in an amount not to exceed $125,000. • authorized its Regional Administrator to enter into a contract with Sheehy Construction Company for construction of the 5th and Minnesota Street Transit Station. The Council also: • approved the appointment of the following individuals to the Transportation Advisory Board: Jim Newland, Barbara Thoman, Dan Murray, Dorian Grilley; and confirmed the appointment of Jean Harris as a representative of the Association of Metropolitan Municipalities. • delegated to its Regional Administrator the authority to settle the SFG litigation on terms consistent with the discussion that occurred during the closed portion of its October 9th meeting and authorized its Regional Administrator and the Council's attorneys to take all actions necessary or appropriate to finalize a settlement of the SFG case. • approved the Public Hearing Draft of the Proposed 1998 Unified Operating Budget, Proposed 1998 -2002 Capital Improvement Program and Proposed 1998 Capital Budget and set a public hearing for December 4 at 6 p.m. to hear public comments on the Unified Operating Budget and at 6:30 to hear public comments on the capital improvement program and capital budget. The second hearing will commence immediately following the first hearing. New Publications Council publications are available from the Council's Regional Data Center. For a free and complete list of publications, write the Metropolitan Council Data Center, 230 E. Fifth St., St. Paul, MN 55101, or call 602 -1140. E -mail address is: data.center @metc.state.mn.us. There is a charge for some publications. Page 3 October, 1997 The bi- monthly Council Directions newsletter provides information on regional issues and Council Programs. If you wish to receive a Metropolitan Commission Activities Metropolitan Airports Commission METRO DieEST Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorenson at 726 -8186. The Commission: • ratified Ordinance No. 84 establishing fee calculations for operations at the Hubert H. Humphrey Terminal. • extended the Commission's contract with Labor Relations Associates for a one -year period. • authorized the Planning and Environment Committee to conduct a public meeting regarding the Scoping Environmental Assessment Worksheet and Scoping Decision for implementation of Flying Cloud Airport's Long -Term Comprehensive Plan. • approved a revision in the defined nighttime hours for operation at Minneapolis -St. Paul International Airport from 11 p.m. to 6 a.m. to the hours 10:30 p.m. to 6 a.m. This change could be implemented by first quarter of 1998. • appointed the Planning and Environment Committee to serve as hearing officers for a public hearing to be held to consider the acquisition of 7800 Metro parkway and the T.O. Plastics property. These properties copy of Council Directions, call Dawn Hoffner at 602- 1447. were not included in the previous hearing process for acquisition of properties in the Runway Protection Zone. Metropolitan Parks & Open Space Commission (MP &OSC) Metropolitan Parks & Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, 55101. For more information, call Ellie Porter at 602 -1312. • recommended that the Metropolitan Council authorize a $2 million grant consisting of interest earnings on its regional park grant funds to the Minneapolis Park and Recreation Board for the Phase II development of North Mississippi Regional Park as presented. Metropolitan Sports Facilities Commission (MSFC) Metropolitan Sports Facilities Commission offices are located at 900 South 5th St., Minneapolis, MN 55415. For more information, call Nancy Matowitz at 335- 3310. The Commission: • received an update from its Personnel Committee regarding the Stadium Jobs Program. • received an update on Metro Dome finances and the status of the Bloomington land sale. Page 4 October, 1997 • • • • Planner: • Chair: Johnson Stillwater Township November 13, 1997 7:30 p.m. Regular Meeting Agenda: Adopt Minuted Approve Minutes October 23, 1997 Treasurer: 1. Report 2. Claims & Checks 3. Annexation Tax Agreement Attorney: Engineer 1. Wahlin Status Public Worksi Clerk: 1. Miscellaneous Committees: Eggple - 8:30 : 1. Rivard Discussion 2. Planning Grant 3. Building Inspection Contract 1. Marine on St. Croix WMO 2. Planning Meeting November 21 - Green Corridors 3. Draft Copy - County Subdivision Ordinance, Public Hearing December 2, 1997 Q!tBUfineasi New Business : Note: Jerry flicks will be absent. Claims due by December 5 for payment that month. 11/9/97 Pat Bantli WASHINGTON COUNTY COUNTY BOARD AGENDA NOVEMBER 18, 1997, 9:00 A.M. 1. 9:00 Roll Call 2. Consent Calendar 3. 9:00 Public Hearing - H.E.L.M. Department - M. McGlothlin, Director Amendments to the Solid Waste Management Ordinance #114 4. 9:20 H.E.L.M. Department - M. McGlothlin, Director Market Price for Solid Waste Management Tax 5. 9:25 Human Resources Department - J. Honmyhr, Director Revise the County Smoking Policy 6. 9:40 Community Services Department - D. Papin, Director Minnesota Care Program Outreach Services Proposal 7. 9:50 General Administration - J. Schug, County Administrator 8. 10:00 Discussion from the Audience Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. 9. Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 10:20 Adjourn 12. 10:30 Board Workshop with Community Services Department - Room 100A to 11:15 Out -of -Home Placements 13. 11:15 Board Workshop with Public Works Department - Room 100A to 12:15 Manning Avenue Corridor EAW 14. 12:15 Lunch 15. 1:15 Board Workshop with Office of Administration - Room 100A to 2:15 1998 Legislative Agenda ** *MEETING NOTICES LISTED ON BACK * ** 11 you need assistance due to disability or bnguage barrier, please call 430-6003 troo 439-32201 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Dennis C. Hegberg District 1 Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson District 4 Dave Engstrom District 5 W AW - 11NN V WIN LA) UN 1 Y ISUAKD UL' L.UMMIJJIUIN.tKJ CONSENT CALENDAR ** NOVEMBER 18, 1997 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the October 28 and November 4, 1997 Board meeting minutes. B. Approval to appoint Jane Harper, Principal Planner, Office of Administration, as an alternate to the Metro GIS Coordinating Committee. Auditor - Treasurer C. Approval of resolution, premises permit renewal from the Recreation Chisago City Area Lakes Association to be used at Trails End, New Scandia Township. D. Approval to advertise for bids for election equipment. Community Services E. Approval of amendments to contracts for home and community based services for persons with developmental disabilities for: Adapted Living Programs, A.M.E. Community Services, Northeast Residence, and NEKTON. Sheriff F. Approval of contract with Partnerships for Minnesota Futures, Inc. to provide home and community based services for persons with developmental disabilities. G. Approval of Community Services application for grant for Children's Mental Health Services for Respite Care Services for children with severe emotional disturbance. H. Approval of 1998 child and teen checkup program contract with Washington County Health, Environment and Land Management. Human Resources I. Approval of banding and grading of the following new job descriptions: PC /LAN Technician , B24 -1; PC /LAN Analyst, 1325 -1; and approval of job descriptions. J. Approval of banding and grading of the revised job description of Land Use Specialist II in the Health, Environment and Land Management Department at C42 -1. Public Works K. Approval of Amendment No. 2 to the County /Club agreement with the Star Trail Association for snowmobile trail use within the County. L. Approval to advertise for construction of a truck wash enclosure at the Public Works North Shop. M. Approval to advertise for audio assistive listening construction aspects in court rooms 1, 7 and 8 to complete the Courts renovation project. N. Approval of resolution authorizing eminent domain proceedings for reconstruction of CSAH 3 in May and New Scandia Townships. O. Approval of resolution, final payment to Lund Martin Construction, Inc. in the amount of $52,000 for the Courts remodeling project. P. Approval of amendment no. 1 to the contract with SRF Consulting, Inc. in the amount of $38,515 for the Manning Avenue Corridor Study. Q. Approval of resolution, final payment to Electronic Design Co. in the amount of $1,992 for installation of a security system in coordination with the Courts remodeling project. R. Approval of grant agreement for $75,000 between U.S. Department of Justice and Washington County in conjunction with the Cities of Afton, Lakeland, Lakeland Shores, St. Mary's Point and Lake St. Croix Beach to hire one deputy for a three -year period. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. MEETING NOTICES Date Committee Time Location Nov. 17 Resource Recovery Project Executive Committee 12:00 p.m. 1670 Beam Ave., Suite B - Maplewood Nov. 19 Plat Commission 9:30 a.m. Washington County Government Center Nov. 19 Transportation Advisory Board 2:00 p.m. 230 E. 5th St. - Mears Park Centre Nov. 20 Metronet 12:00 p.m. 2324 University Ave. W. - St. Paul Nov. 20 Community Corrections 7:30 a.m. Washington County Government Center • NOU -09 -1997 23:25 CITY OF OFH CITY OP OAR PARK BEIGETS CITY COUNCIL MUTING AGENDA WEDNESDAY, NOVEMBER 12, 1997- 4:30 P.M. 4 :30 P.M. WORXSEOP AGENDA I. pepartment Reports 1. Police 2. Administration Enclosures 1, 2, 3, 4 & 5 3. Public Works II. 1998 Budget & Tax Levy 7:00 P.M. AGENDA I . Call __TQ Order /Approval o. AgendA II. Viyitprs III. Dapar'tment Reports 1. Parks 2. Cable 3. Water Management Organizations 4. Recycling Award Enclosure 6 5. OPH Business Group 6. Bridge Reports IV. Consgnt Agenda (Roll Call Vote) Enclosures 7, 8, 9, 10, 11 & 12 V. Public Hearings VI. Unfinished Business 1. United Waste Systems 2. Public Safety Training Facility Steering Committee Enclosure 13 3. Osgood /36 Preliminary Design Enclosure 14 4. MN /DOT Emergency Vehicle Preemption (EVP) Enclosures 25 5. Mediation prcposal from Kathleen Vadnais Enclosure 16 VII. New Business 1. Manning Avenue Improvements Enclosure 17 P.02/02 TOTAL F.02 NOV-09-1997 23:25 CITY OF OPH VIII. Correa. tdenca Closed Session: The Council will adjourn to closed session to discuss union negotiations & pending litigation. Enclosure 18 • Adjournment: post -i Fax Note 7671 To eta, �inttrtO Co mom. Q Fax / 30 RIM'? D 1/ -10- 9 71403 l Pncna q 9- w5`,39 Fax # L it/9 05 '7 P. • Meeting Stillwater City and To Joint Board City Council Chambers 216 North Fourth Street Stillwater MN 55082 7 p.m. November 19, 1997 Agenda Approval of Minutes 1. Variance request to live in existing residence while buildin n Melville Court, Rick and Karen Reidt, applicant. g new residence at 7155 2. Annexation request for 20 acre parcel located west of Neal • Boutwell. Avenue and North of 3. Request for clarification of adjacency requirement for annexation anon of Palmer 4. Report on questionnaire results from Penthouse Acres. 5. Update on expansion area planning /utility plans and storm water mitigation. 6. Distribution of expansion area plans (planned unit develo plat). pment and preliminary 7. Other items. • FROM Fr Y' , � ���������� �� PHONE E Q. : STILLWATER CITY AND TOWN JOINT BOARD July 14, 1997 Present for Stillwater Township: Supervisor Dave Johnson; Supervisor David Francis; Attorney Tom Scott; and Planner Meg McMonigal Present for City of Stillwater: Councilman Terry Zoller; Attorney David Magnuson; Community Development Director Steve Russell Others: Sherri Buss of Bonestroo, Rosene and Anderlik & Associates; Jim Peterson, representing an annexation request Chairman David Johnson called the meeting to order at 6:08 p.m. Jim Peterson's annexation request was added to the agenda. Mr. Francis, seconded by Mr. Zoller, moved adoption of the agenda as amended; all in favor. Mr. Zoller, seconded by Mr. Francis, moved approval of the minutes of May 28, 1997; all in favor. Adoption of Joj Planning BoatSi Procedures Mr. Johnson referred to the section regarding the Township's publishing of meeting notices. He said it was the Township's understanding the town would post notices only, rather than duplicate publishing a legal notice. It was agreed to eliminate that language. Mr. Zoller, seconded by Mr. Francis, moved approval of the procedures as amended; all in favor. Adoption of AUAR Mr. Francis said the Town Board had a thorough discussion of the proposed AUAR at its July 10 meeting, and he said he believed there was strong support of the document from the Town Board. He said there was some concern regarding funding of the mitigation plan, and the Town Board would like some resolution on that issue Mr. Zoller noted funding is also a concern of the City. Mr. Magnuson pointed out that with the formation of a Brown's Creek Watershed District, assessments could be spread throughout the district through an ad valorem tax. Mr. Johnson said the Township would be supportive of distributing the costs throughout the district There was some discussion P0: FROM : FFOOY PHOPE NJ. as to the status of Washington County's petitiun to form the watershed district. Mr. Johnson said another concern of the Town Board was the potential trail by Stonebridge as indicated in the AUAR. He said the Township felt that trail would be a "high risk situation" and asked for a clarification of the City's position regarding the trail. Ms. Buss said the trail was eliminated in the final version of the AUAR. There was some discussion regarding Washington County's suggestion of a moratorium on development in the Brown's Creek Watershed. Mr. Johnson said the Town is in agreement with the City that the AUAR provides significant controls over development., thereby eliminating � y e rmrnating the need for a moratorium in the Phase I annexation area. Ms. Buss noted the County is primarily concerned with development upstream. A Mr. Russell asked whether the Joint Board should formally adopt the AUAR. Mr. Johnson said it was the Township's position that there should be a vote by the Joint Board. At Mr. Magnuson's suggestion, approval was made in the form of a resolution. Mr. Zoller moved adoption of Resolution 97 -1, a resolution adopting the final AUAR dated July 14, 1997, contingent on City Council approval. Mr. Francis seconded the motion, all in favor. v . There was some discussion by Mr. Magnuson and Mr. Scott as to the process that would have to be followed in considering the petition for annexation. Mr. Johnson said the Township would nut be opposed to considering the request. The current regulations (the county's) have worked well, but he said the Township would not necessarily be opposed to considering minor changes. It was agreed to have Mr. Magnuson write a letter to the Minnesota Zephyr people explaining the process that will be followed in considering the annexation petition and clarifying up front what the Zephyr people are looking for in requesting the annexation. Members of the Joint Board will be copied on the letter, The recording secretary left at 7 p.m. due to a Planning Commission meeting. Respectfully submitted, Sharon Baker • • i 1 'water THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA MEETING DATE THURSDAY, NOVEMBER 20, 1997 CITY HALL RIVERVIEW CONFERENCE ROOM (2ND FLOOR) 8:30 A.M. Agenda Items. 1. Review of pay parking program (October results). 2. Review Parking Program questionnaire (distribute at meeting). • 3. Membership. 4. Update Maple Island. 5. Pedestrian safety along Main Street (Bruce Hall, MnDOT). 6. Other business. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 • • Administration 14900 61st St. N. PO Box 6 Stillwater, MN 55082 -0006 FAX: 430 -6178 TEL: 430 -6181 November 5, 1997 Morli Weldon 216 Fourth Street North Stillwater, MN 55082 Dear Morli, WASHINGTON COUNTY R. H. STAFFORD, AUDITOR - TREASURER GOVERNMENT CENTER FOREST LAKE STILLWATER WOODBURY 368 South Lake Street 1520 West Frontage Road 8301 Valley Creek Road Forest Lake, MN 55025 Stillwater, MN 55082 Woodbury, MN 55125 FAX: 430 -8290 FAX: 430 -6187 FAX: 731 -5781 TEL: 430 -8280 TEL: 430 -6176 TEL: 731 -5780 We are working our way through the process of evaluating and purchasing new elections equipment countywide. Here is a brief summary of the work done thus far: The County began looking at the need to purchase new equipment last spring. This was prompted by several different factors. First and foremost was the age of the equipment being used. Currently every community using optical scan equipment in Washington County is using Business Records Corporation's Optech IIIp machines. This technology was developed in 1985 and no longer is being manufactured. The majority of these machines still in use are utilized in the Twin Cities area. Because Hennepin and Dakota Counties are also looking at upgrading their election equipment, and because BRC is interested in reducing the number of IIIp's in use, there is a concern that maintenance costs for these machines will increase in the future as the number of machines greatly decreases. In addition, a few of our communities have expressed concern about the age of their equipment and the increasing frequency of mechanical problems. To explore the issues involved, we set up a task force comprised of election clerks within the county. After looking at the issues involved and the advancements in technology the task force is unanimous in its opinion that now is the time to purchase new elections equipment to greatly help in the administration of elections. Some of the changes worth noting: better built machines that will more easily accept changes and upgrades in the future; less complicated designs that will greatly reduce the number of ballots that get jammed in the machines; more logical functionality that will help election judges determine and fix problems on election day; modems that will eliminate some of the stress on election night of having to come in to the Government Center to download the results; more flexible ballot layout software that will help us avoid having to go to two ballots per precinct to fit all the candidates and races on to a ballot that complies with state law; ballot on demand software that will provide savings from not having to order so many ballots in advance and allowing the ability to print ballots on election day for any precinct running low. Washington County does not discriminate on the basis of race, color, national origin, sex, religion, age, and handicapped status in employment or the provision of services. Metro Council - Regional Statistics/Data http:// www. metrocouncil .org/2.html#washington ;I COUNTY TOTAL II 32,423 11 43,78411 57,84611 71,54711 79,740 II 101,59011 128,000 • WASHINGTON COUNTY • • Afton Bayport Baytown T. Birchwood Cottage Grove Dellwood Denmark T. Forest Lake Forest Lake T. Grant T. Grey Cloud T. Hastings (pt) Hugo Lake Elmo Lakeland Lakeland Shores Lake St. Croix B. Landfall Mahtomedi Marine on St. Croix May T. Newport New Scandia Oakdale 19701 1,993 2,9871 723 I 9261 13,4191 5241 923 I 3,213 1 2,9841 1,797 I 389 161 2,669 I 3,542 I 9621 721 1,111 1 6711 3,8281 513 1 1,2981 2,9221 1,513 7,818 Census 19801 2,550 2,9321 851 I 1,0591 18,9941 751 1 1,140 4,5961 5,331 1 3,083 1 3511 161 3,771 1 5,2961 1,812 171 1 1,1761 6791 3,851 1 543 2,0761 3,323 1 2,858 I 12,123 1 19901 2,6451 3,2001 9391 1,042 I 22,935 I 8871 1,172 5,833 I 6,6901 3,7781 4141 5 4,417 5,903 2,000 291 1 1,078 685 5,633 602 2,535 3,720 3,197 18,374 Estimate I 1996 2,881 3,151 1 1,2871 1,0271 29,031 9181 1,3251 6,641 1 7,462 I 4,070 I 4101 5 I 5,6251 6,1921 2,0141 3581 1,1351 6281 6,8651 613 2,734 3,689 3,583 24,862 1 20001 3,1001 3,3001 1,4001 9701 30,5001 9801 1,4001 7,0501 8,0501 4,2501 4901 01 6,6001 6,550 2,100 I 4201 1,150 6901 7,5501 6601 2,8501 3,9501 3,7001 26,0001 Forecast 20101 3,1501 3,6001 2,6001 9401 38,0001 1,050 1,450 I 8,000 I 10,5001 4,8501 4901 01 10,7001 8,700 2,350 5301 1,2001 6601 8,6001 8101 3,0001 4,200 3,8501 27,000 I 2020 3,100 3,950 5,000 930 47,000 1,100 1,450 8,750 13,400 6,150 510 0 15,100 12,500 2,600 620 1,200 620 9,450 930 3,150 4,200 3,850 27,500 8 of 9 10/31/97 1:43 PM Metro Council - Regional Statistics/Data Oak Park Hgts. Pine Springs St. Mary's Pt. St. Paul Park Stillwater Stillwater T. W. Lakeland T. Willernie Woodbury COUNTY TOTAL METRO AREA White Bear Lake (pt)1 11 83,003 11 113,571 11 145,88011 181,74111 196,84011 238,56011 282,9601 1 97011 1,874,612 tq1v 1gt0 / 99v / ,;. o ,....o /v : a.oa -v 1,2561 2,591, 3,486 3,873 3,9001 5,1501 6,5001 1651 2671 4361 4401 4401 4501 4601 3191 3481 3391 3751 5,5871 4,8641 4,965 5,0241 10,2081 12,2901 13,8821 15,9061 9791 1,5591 2,0661 2,5341 7721 1,3181 1,7361 2,6801 231 101 3361 4061 6971 6541 5841 571( 6,1841 10,2971 20,0751 33,4261 Census 11 Estimate 11 Forecast 198011 199011 199611 200011 201011 1,985,873 2,288,729 A Moms 2,482,858 http:/ w w. m .org/2.htm1#washington 3801 4501 4901 4,9501 4,9501 4,9001 16,200 16,4001 16,8001 2,750 5,0501 7,95011 3,050 3,4501 3,900 I 4001 3801 3601 5601 5501 5401 40,500 55,5001 68,0001 2,586,340 2,842,770 20201 3,097,130 • • 9 of 9 10/31/97 1:43 PM 0 li • • METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 602 -1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be made by electronic mail at: data.center@metc.state.mn.us or by calling the Public Comment Line at 602 -1500. DATE: November 14, 1997 WEEK OF: November 17 - November 21 METROPOLITAN COUNCIL Community Development Committee - Mon., Nov. 17, noon, Chambers. The committee will consider: the city of Greenfield comprehensive plan amendment, Industrial Park Wastewater Treatment Facility; joint application to the Minnesota Board on Government Innovation and Cooperation - co- applicant will be the Metropolitan Educational Cooperative Service Unit and possibly TIES; metropolitan housing opportunity program; enterprise facilitation; and other business. Permanent Agricultural Land Preservation Project Task Force - Mon., Nov. 17, 3 p.m., Room 1A. The committee will consider: discussion of procedure for identifying permanent agricultural land in the region, relating to regional planning framework and timing of comprehensive planning process; discussion of components of an efficient and consistent site assessment in the region, relevant criteria and governmental roles; and other business. Land Use Advisory Committee - Tues., Nov. 18, 8:30 a.m., Room 1E. Southwest Metro Groundwater Work Group - Tues., Nov. 18, 1 p.m., Prior Lake Fire Station, 16676 Fish Point Road, Prior Lake. The committee will consider: report from the water data/modeler subgroup; review of monitoring plan framework; recommendation to Savage Fen management plan process; and other business. Livable Communities Advisory Committee - Tues., Nov. 18, 3:30 p.m., Room 2A. The committee will consider: continue project evaluations; discuss amount of awards, use of funds by line item; discuss award stipulations; and other business. Special Environment Committee Meeting - Tues., Nov. 18, 4 p.m., Room 1A. The committee will consider: discussion of 1997 and 1998 budget and rates. Twin Cities Project on Media Public Forum - Wed., Nov. 19, 8:30 a.m., Chambers Transportation Advisory Board ISTEA Programming Committee - Wed., Nov. 19, 1:30 p.m., Room 1A. The committee will consider: amendment to the 1998 - 2000 TIP re: transitways and transit projects; and other business. Transportation Advisory Board - Wed., Nov. 19, 2 p.m., Chambers The committee will consider: Metropolitan Council appointments to the TAB; executive committee report; technical advisory committee report - TAC bylaw revisions; ISTEA programming committee report - proposed amendment to 1998 - 2000 TIP re: transportation and transit projects; policy committee report; presentation re: TAC project Joint Meeting of the Transportation Advisory Board Executive Committee and the Council's Transportation Committee - Wed., Nov. 19, 4:30 p.m., Room lA MetroGIS Policy Board - Wed., Nov. 19, 7 p.m., Room 1A. The committee will consider: MetroGIS addressing guidelines; regional city, township and county jurisdictional boundaries dataset; soils data distribution policies advisory team; letter of endorsement - land records modernization initiative; telecommunications utility mapping mandate- coordinating committee response and draft rules; MetroGIS availability of the Lawrence Group's regional street centerline dataset; preliminary coordinating committee agenda for 12/18/97 meeting; general MetroGIS activity update; and other business. Service Availability Charge (SAC) Workshop - Thurs., Nov. 20, 8:30 a.m. to Noon, Room 1B /C. Committee of the Whole - Thurs., Nov. 20, 4 p.m., Room 1A. The committee will consider: briefmg on Statewide Community Based Land Planning Act; Land Use Board of Appeals process discussion; review of watershed partnering; and other business. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 602 -1447, (TTY: 291- 0904). Call the Metro Information Line at 602 -1888 for coming meetings and agendas and other Council information or fmd them on our web page at www.metrocouncil.org TENTATIVE MEETINGS THE WEEK OF NOVEMBER 24 - NOVEMBER 28, 1997 Transportation Committee - Mon., Nov. 24, 4 p.m., Chambers Southwest Metro Groundwater Work Group - Tues., Nov. 25, 1:30 p.m., Prior Lake Fire Station, 16676 Fish Point Rd., Prior Lake Environment Committee - Tues., Nov. 25, 4 p.m., Chambers Housing and Redevelopment Authority Advisory Committee - Wed., Nov. 26, 8:30 a.m., Room 1A NOVEMBER 27 & 28 - THANKSGIVING HOLIDAY. COUNCIL OFFICES ARE CLOSED. METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting- Tues., Nov. 18, 4 p.m., Chambers. The committee will consider: discussion of Humboldt Ave. Greenway and implications on expanding North Mississippi Regional Park; briefing on draft regional park system marketing plan; briefmg on 1997 National Recreation and Parks Congress, Salt Lake City, Utah; and other business. The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please call 602 -1456. METROPOLITAN SPORTS FACILITIES COMMISSION Commission Meeting - Wed., Nov. 19, 9:30 a.m., Commission Conference Room, HHH Metrodome, 900 So. 5th St., Minneapolis. The committee will consider: the stadium jobs program; updated Metrodome finances without professional sports; Bloomington land sale; and other business. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. All meetings are held in the conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335 -3310. • 4 0 11/16/x7 861243947U5 • • • STILLWATER TWP Stillwater Township Calendar yyti K NELSON LQOu1 Chair Johnson November 19 Joint Planning 7:00 PM November 24 Expansion Area Planning ( ?) 7:00 PM Chair Untiedt December 2 County - Subdivision Ordinance Hearing 4:30 PM December 3 Lake Louise Informational Meeting 7:00 PM December 4 Planning Commission 7:30 PM December 5 Claims due December 11 Town Board Meeting 7:30 PM Chair Untiedt January 7 Comprehensive Plan Workshop 7:30 PM January 8 Town Board Meeting 7:30 PM January 12 Park Committee 7:30 PM January 14 Organizational Meeting 7:30 PM January 17 Joint Meeting - Comprehensive Plan 8:00 AM - 4:00 PM January 22 Town Board Meeting 7:30 PM Pat Bantii November 16, 1997 • November 14, 1997 PRESENT: STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. Chairperson David Johnson, Supervisors David Francis, Sheila -Marie Untiedt and Louise Bergeron. Also, Attorney Tom Scott and Treasurer Warren Erickson. 1. AGENDA - M /S /P Francis /Bergeron moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M /S /P Untiedt /Bergeron moved to approve the 11/23/97 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. TREASURER - 1. Report given including information about the orderly annexation payment for 1997. Warren will look into why the planning expenses are way over budget. 2. Claims #1830 through #1872 and checks #13052 through #13068 were approved for payment. ATTORNEY - 1. M /S /P Bergeron /Untiedt moved to authorize the chair to sign the Metro Council planning grant. (4 ayes) 2. M /S /P Bergeron /Francis moved to sign the county building inspection service agreement as amended. (4 ayes) 3. The Marine WMO agreement will be brought to the next meeting for action. 4. The 1998 recycling agreement will be forwarded to T.M.T. 5. It was a consensus of the board that Mr. Scott investigate whether the Rivard litigation matter can be left in abeyance to protect our right to an appeal at a later date. Report at next meeting. 5. ENGINEER - M /S /P Untiedt /Francis moved that if the engineer feels it is in order, he may sign the permit for a gas line in the vicinity of the P. Bergmann property on 62nd Street. (4 ayes) 6. PUBLIC WORKS - 1. The orange truck is having some serious brake system repairs. 2. The bill to the City of Stillwater for 1997 roadwork will be reviewed at the next meeting. 3. Vic and Tony will respond to snow needs. Eric will join them if there are at least 4 -6 inches of snow on the ground. Stillwater Town Board Meeting - 11/14/97 Page Two 7. PARK APPOINTMENT - M /S /P Untiedt /Bergeron moved that Ken Bjorlin be • appointed to the Stillwater Township Park Committee. (4 ayes) 8. POSSIBLE VIOLATION - Paul Tatting will be contacted to again check out the property at Random Creek Estates where large work vehicles are being stored. 9. JOINT WORKSHOP - It is planned to have an all day workshop on January 17 with the park committee and planning commission members to go over the framework for the comprehensive plan upgrade. 10. CLAIMS FOR COMMITTEES - The clerk asked for some more simple manner of claims being submitted by park and planning commission members. The emphasis is to get the claims to the clerk during the year in which the meetings occur. Claims can be made twice a year. 11. ADJOURNMENT - Meeting adjourned around 9:40 p.m. Clerk Chairperson Approved •