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Home My WebLink About1996-05-07 CC Packet " \ \. REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 96-13 May 7, 1996 . REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 1. 1996 Board of Review 2. Barb White - Telecommunications Systems STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL / APPROV AL OF MINUTES - April 16, 1996, Regular Meeting; April 22, 1996, Special Meeting Ie PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Presentation of Annual Heritage Preservation Commission Awards: 1) Restoration of existing building: Lumber Baron's Hotel; 2) Re-use of existing building: Cub Foods Corporate Headquarters; 3) Facade on a building: Cameo Costume; 4) Signage: Traditions I OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA * 1. Resolution 96-105: Directing Payment of Bills. 2. Contractors Licenses: Renewals - Kline Bros. Excavating; Able .Fence Company; Schaefer Development and Construction, Ltd.; Peterson Construction; New - Skyner Construction; Timberline Tree Service 3. Authorize City Clerk to attend MN Municipal Clerks Institute \'Q \14. Resolution: Approving City Hall Building Project Contract: Glewwe Doors, Inc. 5. Approve hanging of banner on Chestnut Street August 26-Sept 9; Approving temporary on-sale 3.2% beer license - St. Mary's Church, Wild Rice Festival. \f:)/'\ 6. Resolution: Approving full-time employment of Dennis Pasket as Parking Enforcement Officer I .' \Qtb 7. Resolution: Approving full-time employment of Anthony Spencer as Patrol Officer I. \00\8. Resolution: Approving full-time employment of Sharon Harrison as t:.~stant to Finance Director I 9. Authorize advertising for Senior Account Clerk eI\\~~ 0,..;0 ~ \\'0 10. Resolution: Approving temporary employment of James Grothaus as Career Development Engineering Aide. \,'-11. Resolution: Approving permanent employment of Bradley Allen as Patrol Officer City Council Agenda 96-13 May 7, 1996 PUBLIC HEARINGS .../1. Pine Street Reconstruction, L.I. 295-2. This is the day and time for the public hearing to consider the making of an improvement on Pine Street between Sherburne Street and Owens Street and on Owens Street between Willard Street and Pine Street by constructing a street and water line, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement are the following four properties: 510 South Owens Street, 511 South Owens Street, 517 South Owens Street and 426 South Owens Street. The estimated cost of the improvements is $10,000. Notice of the hearing was placed in the Stillwater Gazette on April 25 and May 2, 1996, and notices mailed to affected property owners. Resolution: Ordering Improvement and Preparation of Plans I (; 2. Eagle Ridge/Deerpath Sidewalk Project, L.I. 322. This is the day and time for the public hearing to consider the making of an improvement on Deer Path and Eagle Ridge Trail over their entire length by construction of sidewalk, streets, and stormsewer, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement includes all those properties abutting Deer Path, Deer Path Court, Eagle Ridge Trail, Mallard Court, Wildwood Court, Wildwood Lane, Eagle Ridge Place, Eagle Ridge Circle, Eagle Ridge Court, Eagle Ridge Crescent, Thorene Place, Lecuyer Drive, Lecuyer Circle, Lecuyer Court, Eagle Ridge Lane, Green Twig Way, and Kallie Court. The estimated cost of the improvements is $261,000. Notice of the hearing was placed in the Stillwater Gazette on April 25 and May 2, 1996, and notices mailed to affected property owners. esolution: Ordering Improvement and Preparation of Plans Case No. V/96-12. This is the day and time for the public hearing to consider an appeal of the Planning Commission's decision by Bill and Dawn Tunison for a variance to the front yard setback (30 feet required, 11.5 feet requested) for the construction of a garage with a bedroom above at 305 Stillwater Avenue West in the RB-Two Family Residential District. Notice of the hearing was placed in the Stillwater Gazette on April 26, 1996, and notices mailed to affected property owners. 4. Case No. SUP/96-13. This is the day and time for the public hearing to consider an appeal of the v Planning Commission's decision by John Berglund for a special use permit for the erection of a temporary tent adjacent to the northern end of the Lumber Baron's Hotel located at 127 South Water Street in the CBD, Central Business District. Notice of the hearing was placed in the Stillwater Gazette on April 26, 1996, and notices mailed to affected property owners. )5. Case No. SUPN/96-15. This is the day and time for the public hearing to consider an appeal of the Planning Commission's decision by Howard Kimmel for the special use permit and variance for residential use in the Central Business District (CBD) with a variance to the height requirements (50 feet allowed, 70 feet and 7 stories proposed) for the construction of a 74-unit housing project located at 301 South Second Street in the CBD, Central Business District. Notice of the hearing was placed in the Stillwater Gazette on April 26, 1996, and notices mailed to affected property owners. 2 r i f j . . ej .! I . . I. City Council Agenda 96-13 May 7, 1996 UNF ISHED BUSINESS I pdate: Lily Lake report - Joel Schilling 2. Possible seCO~ding of Ordinance establishing sidewalk improvement districts 3. Possible second reading of Ordinance amending the Charter of the City of Stillwater 4. Lease extension agreements. Stillwater Yacht Club 1~ l') r( 5. Update: Proposal for establishing new TIF district 6. Update: Browns Creek Water Management Organization riA ~ NEW BUSINESS U': Request by First United Methodist Church to block portion of William Street for 150th Anniversary block party on Saturday, June 22, 1996. v/ Request from Angela Anderson for City funding and permission to plant shrubs an~ trees along McKusick Road from Owens Street to Neal. \. ~-J -rJkcjb oJ1 VResolution: Authorizing submittal of grant application for Livable Communities Tax Base Revitalization Account 4. Discussion of 1996 sidewalk rehabilitation project options .. /' 5. Possible first reading of Ordinance amending fee schedule for mechanical iD1lP/JlOL <:r ~ PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REOUESTS 1. SEH: Request for Workshop 2. Washington County Board of Commissioners: Invitation to Public Forum, Growth Patterns and Issues in Washington County 3. Stillwater Township Board: Environmental concerns 4. New City Commercial Properties, Inc.: Request for referendum for issuance of additional liquor licenses 5. Washington County Sheriff: Invitation to Law Enforcement Memorial Service 6. Knights of Columbus, Stillwater Council, No. 1632: Request for sign variance 7. Stillwater Area Citizens Open Space Committee - Committee recommendations 8. Friends of Long Lake Homeowners Association, Inc. - Request for Study Advisory Committee 9. BWBR - Professional services for Municipal Parking Ramp COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered-separately. ** Items in italics are additions to the agenda 3 - . . MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET. SUITE #202 . P,O. Box 438 . STILLWATER, MN 55082 TELEPHONE: (612) 439-9464. TELECOPlER: (612) 439-5641 DAVID T. MAGNUSON MATTHEW A. STAEHLING LEGAL ASSISTANTS: MELODlE ARVOLD DANA SCHAUER MEMORANDUM TO: Nile Kriesel, City Coordinator David T. Magnuson, City Attorney ~ April 19, 1996 FROM: DATE: RE: Teltronix Information Systems Proposal I have examined the proposal made on March 6, 1996, by Teltronix Information Systems, Inc. of Bumsville, Minnesota and also the document ~ntitled "Operating Agreement" that has been sent by Teltronix for execution by the City if the Teltronix proposal is accepted. I am satisfied that the services set forth in their proposal and further delineated in the Operating Agreement are "personal services" within the meaning of the exception to the Minnesota Public Bidding Law. The exception allows the City to negotiate personal service contracts rather than being obligated to advertise for bids. In conclusion, the City is free to negotiate the contract with Teltronix and if the Agreement is satisfactory with the City, to enter the Operating Agreement that has been proposed for formal adoption by the City and Teltronix. DTM/ds ~/:' ."~'",' / '~ . . ! ~' ~~,... /_j~.....,- , ~~~" /;/ ~... ' '.. >'"' ,.<~, WASHINGTON COUNTY INFORMATION SERVICES GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 6e STIllWATER, MINNESOTA 55082-ClOO6 OIIice (612) 430.6420 Facsimile Machine: (612) ~24S Mike Gripentrog IS Director 'Service Through Technology and Teamwork' DATE: April 25, 1996 TO: Nile Kriesel, city of Stillwater Administrator FROM: Barb white, Information Services Telecommunications~~ SUBJECT: Cooperative Agreement for Barb White's time between the City of stillwater and Washington county. How exciting! This is the first of agreement of this kind at washington County! Our cooperative agreement has passed through our County Attorney's Office, Human Resources, Office of Administration, and Mike Gripentrog, Information Services Director, and is ready to be executed. The following is my proposal to fulfill the City of Stillwater's needs as Communications Project Manager in concert with washington County. . The County would prefer I provide all necessary hours to the City of Stillwater as an employee of washington County. My time schedules, for the most part, will work around the City of Stillwater needs. Washington County would preempt my services to the City if an emergency in my area arose that required my immediate attention, in which case the City would only be billed for the time I spent on their project. As this project evolves, and the city establishes a communications plan, washington county and the City of Stillwater will need to address our outstanding discussion items of: connectivity to Washington county for cooperative use of our facilities and payment for the City's use of voice network, voice mail, call accounting, and possibly in future data services. I have assigned the project number of DP015010 to the City of Stillwater project. A copy of my automated time card and an invoice for my time will be submitted to the City on a bi-weekly basis. My time will be billed at my time and one half rate of $ 26.41 per hour. washington County will not add any additional overhead, administrative costs, or additional costs for my Washington County provided benefits, to the City of Stillwater for my services. Payments to Washington County for my services should be directed to Washington county Information Services with stub information denoting the invoice period being paid and project number. (I will make arrangements with washington County Information Services and the Office of Administration for required year end information.) Payments shall be made within 30 (thirty) days of receipt of washington county's invoice. Could you get a copy of the auto-cad drawing of your building from your architect please. That will be needed to create and maintain a comprehensive cable management plan. If we can get copies of all auto-cad layers, it would be helpful. After the City of Stillwater confirms that this agreement will meet their needs, I would like to get started to review your needs and develop your communications plan. I am looking forward to working with you! , ~ P.C.: Mike Gripentrog, Information Services Director Judy Honmyhr, Human Resources Director Printed on Recycled Paper EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION Page Two Memo: Nile Kriesel 4/25/96 This is how I view this agreement with the city of stillwater and what I intend to accomplish as your project manager: 1. Review City needs and requirements with a City chosen focus group of what you want your network to do and how you envision your network to work for you; a. Inventory what you have and assess what you will need; b. Make a two to three year plan for project components and process for the City to make it happen; c. Create a plan that will take you through the process and train City employees as the our plan develops. 2. I will coordinate details with vendors and contractors, to meet the needs the City designated above. a. Coordinate the temporary moves of existing voice and data facilities to workstations during construction process; b. Coordinate new cable plan with contractor throughout building; c. Coordinate communications contractors around the needs of the City Offices during transitions i.e. as workstations are moved to newly installed voice and data facilities, remove old cable, firestop holes where old cable was if required by code, have area inspected by building inspector, recycle old cable, USWest lines & service, etc. d. Documenting the voice and data network with contractor; e. Training City employees in the use of voice and data applications as they are established; 3. It appears that this months, depending on plan. a. project be completed over the next 9 to 18 your building contractor and communications b. I anticipate spending between 1 and hopefully never to exceed 25 hours per week on this project during cable installation and cutovers to new facilities, then more sporadically for less time prior to installation of new equipment and connectivity to Washington County, completing the project on an as needed basis for training and trouble shooting. This is purely speculation until a plan is developed. To whom shall I report at the City Offices when I have questions or problems? How and when would you like project updates? If there is any questions, problems, or changes you would like to make regarding this project I would like to know as soon as possible. I can be reached at the office 430-6415, digital pager 650-5906, cellular phone 810-2789, or home 439-3700. If you need to contact any of my hierarchy at Washington County my manager is Mike Gripentrog, Information Services Director, who can be reached at 430-6421 or his manager Virginia Erdahl, Deputy Administrator who can be reached at 430-6001. c. d. e. 4. I have already planned a vacation June 30th through July 7. If you require my services for any reason during this time the Information Services Computer Room 430-6420 or Mike Gripentrog will have telephone numbers that I can reached during this time. Hopefully I have addressed most things that you have or would have questions about. My goal is to do a good job & do it right the first time, stay within codes, keep the costs down, leave the City with systems that they are going to utilize and enjoy well into the future, and have a good time doing it. - . ~ ~f' " , , .. '\~ / ..sO'\._. la . WASHINGTON COUNTY INFORMATION SERVICES GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 6e STIllWATER, MINNESOTA 55082-0006 Office (612) 430-6420 Facsimile Machine: (612) 430-6245 Mike Gripentrog IS Director 'Service Through Technology and Teamwork" DATE: TO: FROM: SUBJECT: April 15, 1996 /!) Mike Gripentrog, Information Services Director ~ Barb White, Information Services Telecommunications Request to formalize a cooperative working relationship between Washington County, the City of stillwater, and myself. As a continuation of conversations between you and I, meetings between Information Services Staff members, and our cooperative meeting with the City of Stillwater regarding the City of Stillwater's intent of upgrading their technology. We are at a point in time where an agreement should be made regarding my time and how payments should be made to me for services prior to work commencing. The City is still interested in participating in some of our network applications as a cooperative government effort. We will need to address available connectivity, cost, and timing in future meetings with individuals from our department and the City of stillwater as part of our cooperative effort as the City's connectivity goals are established. In some cases this cooperation between our entities will save the City from having to purchase its own equipment and in return can reduce our expenses in areas that we can accommodate them using ours. Up to this point I have been donating my time to the City of Stillwater coordinating the cable & telecommunications project as part of the City's building remodeling project that will take place this summer and fall. I enjoy working with the City of Stillwater and see that my skills are valuable to them in their project. At this point in the project my role is changing and will become more demanding on my time. The City has asked me to work as their project manager on a paid basis for the duration of their project. In a prior conversation you and I had discussed that the City could pay my over-time rate and that conversation was that basis for my agreement with them. My preference of how this agreement will work is that I would like to continue to work for Washington County on completely flexible time for my forty (40) hours per week. My time would be available to Washington County first if a conflict of importance arose and a choice had to be made. This will not be a conflict with my duties here at Washington county or services I provide here. One of the nice things is when the City is ready to connect to us for any services we can provide the connectivity should be transparent. This will be part of our cooperative government communications planning efforts between our entities that we have discussed often in the past. In discussing compensation with the City of Stillwater, I have asked that they pay me at my time and one half rate as this will be in addition to my existing job as over-time hours. How would you like this compensation to work? Shall the City of Stillwater be billed by washington County and go through Washington County payroll or paid to me directly? The project will be starting in mid-May. I would appreciate your response prior to April 3D, 1996, so I can work on corresponding details with the City of stillwater. Please let me know if you require any additional information of me. Thank you. vL. Nile Kriesel, City of stillwater Administrator Printed on Recycled Paper EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION . ~. MEMORANDUM TO: Mayor and Council FROM: City Clerk DATE: May 7, 1996 SUBJECT: Additions/Changes to Council Packet and Agenda ADDITIONS TO AGENDA: 1. Consent Agenda No. 10: Approving temporary employment of James Grothaus as Career Development Engineering Aide No. 11: Approving Permanent Employment of Bradley Allen as Patrol Officer 5. Communications No.7: Stillwater Area Citizens Open Space Committee - Committee Recommendations No.8: Friends of Long Lake Homeowners Assoc., Inc. - Request for Study Advisory Committee No.9: BWBR Architects - Professional Services ADDITIONS TO COUNCIL PACKET 1. Revised Agenda 2. Consent Agenda items: No.1: List of Bills No. 10: Resolution - James Grothaus as Engineering Aide No. 11: Resolution - Permanent employment of Bradley Allen as Patrol Officer 3. Public Hearings No.2: L.I. 322 - Eagle RidgelDeerpath Sidewalk Project Memo: SEH, Glen Van Wormer Letters: Hoke, Wedel, Sorenson, Ylinen, Witt, Hackbarth No.5: Case SUPN/96-15 - Letter: Roger Tomten 4. Unfinished Business No.2: Ordinance creating sidewalk improvement districts No.5: Memo - Establishment of new Tax Increment Financing District 5. Communications No.7: Stillwater Area Citizens Open Space Committee No.8: Friends of Long Lake Homeowners Assoc., Inc. No.9: BWBR - Professional services for Municipal Parking Ramp . 6. FYI: FYI: FYI: Stillwater Town Board - May 9 agenda Metro Meetings May 6-10, 1996 and Metro Digest, April 1996 Membership list - Central St. Croix Valley Joint Cable Communications Commission - . MEMORANDUM TO: Mayor and Council FR: City Coordinator DA: May 3, 1996 RE: Telecommunications Consulting work Discussion: I have (along with other city staff) been meeting with Barb White, Washington County Telecommunication specialist to develop a telecommunication system City Hall. Barb has been assisting the City (for no charge) for the past three months on selecting a telephone system and other needs associated with telecommunications, including a contractor to install the system (per Barb's recommendation we have met with Teltronix, Inc and would recommend using this firm for the installation of the system). Barb would now act as a paid consultant (thru the County) for the rest of the work. The system includes a new telephone system and the wiring of City Hall for the telecommunication system (Le., telephone, cabling for the computer's and networking system, and the police communications system). Barb will be at the 4:30 meeting to explain the attached proposals (contracts) from Washington County and Teltronix Information Systems Inc. to purchase and install the systems. The estimated costs for the contracts is as follows: Washington County $12,000 to $15,000 $32,000 to $35,000 Teltronix (Note: this cost is addition to any equipment costs such as network servers and telephones). Recommendation: Council approve contracts with Washington County and Teltronix for purchasing and installing the telecommunications system. 4ft . . ;. TO: FR: DA: RE: MEMORANDUM Mayor and Council City Coordinator May 3, 1996 1) Sidewalk Improvement Districts 2) Update on new TIF District proposal 3) Update on Browns Creek WMO Staff will provide information to the council on the above items at the meeting Tuesday. (Council did not receive any info on these items in your packet). //!~ ,,"' "'fl · lwater TIMOTHY J. BELL CAPTAIN DONALD L. BEBERG CHIEF OF POLICE . . . --= , THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E MaR AND U M TO: MAYOR KIMBLE AND CITY COUNCIL FROM: D.L. BEBERG, CHIEF OF POLICE DATE: MAY 3, 1996 RE: COUNCIL AGENDA ITEMS WE HAVE COMPLETED THE TESTING FOR THE NEW DOWNTOWN PARKING ENFORCEMENT OFFICER AND I AM RECOMMENDING DENNIS WILLIAM PASKET 3603 GERSHWIN COURT OAKDALE, MN. 55128 APPOINTMENT DATE MAY 16, 1996 FOR THE POSITION SUBJECT TO HIM PASSING A BACKGROUND CHECK, PHYSICAL EXAM AND COMPLETING A SIX MONTH PROBATIONARY PERIOD. HIS WAGES AND BENEFITS WOULD BE COVERED UNDER THE LABOR AGREEMENT WITH THE A.F.S.C.M.E. UNION. WE HAD 2 CANDIDATES THAT PASSED THE TESTING PROCESS AND DENNIS WAS THE HIGHEST SCORING CANDIDATE. THE NECESSARY RESOLUTION IS ON THE CONSENT AGENDA. WITH DENNIS BEING APPOINTED EFFECTIVE MAY 16TH, I ASK THAT ANTHONY TYLER SPENCER 4970 ASHLEY LANE #102 INVER GROVE HEIGHTS, MN. 55077 APPOINTMENT DATE JUNE 1, 1996 OUR CURRENT PARKING ENFORCEMENT OFFICER BE PROMOTED TO POLICE OFFICER SUBJECT TO HIS PHYSICAL/PSYCHOLOGICAL EXAMS, BACKGROUND CHECK AND COMPLETING A 12 MONTH PROBATIONARY PERIOD. THE NECESSARY IN HOUSE TESTING WAS DONE FOR HIM TO MEET THE P.O.S.T. LICENSING REQUIREMENTS. HIS WAGES AND BENEFITS WOULD BE COVERED UNDER THE LABOR AGREEMENT WITH THE TEAMSTERS LOCAL 320 UNION. THE NECESSARY RESOLUTION IS ON THE CONSENT AGENDA. THE CITY ENGINEER AND I HAVE SURVEYED LOWELL PARK FOR THE NECESSARY LIGHTING AS DIRECTED BY THE CITY COUNCIL. AT THIS TIME, MR. ECKLES IS WAITING FOR RETURN CALLS FROM THE N.S.P. PERSONNEL WE HAVE TO MEET WITH. THE SURVEY THE COUNCIL WANTED DONE ON THE STREET LIGHTS IN CROIXWOOD HAS BEEN DONE, BUT I DO NOT HAVE THE REPORT FROM HIM YET. (Page 1 of 3) 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 --------...-"....'.~.<.....~__. "~','oN<.......,.-:;:',_......._,.~",.....~".."Jt_~..~... n .I....... to. .. " . THE NATIONAL HONOR SOCIETY AT OUR LOCAL HIGH SCHOOL IS'ASKING PERMISSION TO HAVE A "GO CART" DERBY (RACE) ON NORTH SECOND STREET ON SUNDAY, MAY 19th WHICH WILL INVOLVE ABOUT 30 CARTS, .BETWEEN 11:30 A._~ AND 5:00 P.M.. AS SUCH IT WILL BE NECESSARY TO BLOCK OFF NORTH SECOND STREET BETWEEN LAUREL STREET AND THE SOUTH DRIVEWAY INTO THE SENIOR CITIZENS HI-RISE (JUST A BIT SOUTH OF MULBERRY STREET). THE SCHOOL DISTRICT PROVIDES THE NECESSARY LIABILITY INSURANCE. I SPOKE TO OUR INSURANCE PEOPLE (ROB McGARRY) ABOUT THE EVENT. HE SUGGESTED THE CITY GET A CERTIFICATE OF INSURANCE FROM THE SCHOOL THAT SPECIFICALLY COVERS THIS "DERBY". I CALLED THE SCHOOL AND THEY ARE ORDERING THE CERTIFICATE AND IT IS TO BE SENT TO ME SO I KNOW IT IS IN FORCE FOR MAY 19th. THE STUDENTS WILL DO THE FOLLOWING AS PART OF RECEIVING THE "OK" FOR THE DERBY: (1) TALK TO THE MANAGER AT THE HI-RISE AND LET THEM KNOW ABOUT THE ACTIVITY, (2) PROVIDE THE NECESSARY STRAW BALES FOR THE END OF THE RACE COURSE AND CLEAN UP THAT AREA AT THE END OF THE DAY, (3) PICK UP, PLACE AND RETURN CITY STREET BARRICADES FROM THE CITY GARAGE AND (4) SEVERAL ADULT SUPERVISORS. I WILL TALK TO PUBLIC WORKS AND GET THE BARRICADES LINED UP AND WHERE THEY ARE TO BE PICKED UP AND RETURNED BY THE STUDENTS. I ALSO WOULD LIKE TO PROVIDE 2 PART-TIME OFFICERS AND 1 VEHICLE FOR THIS EVENT AT CITY EXPENSE. DUE TO THE CREST OF THE HILL ON NORTH SECOND STREET AT LAUREL STREET, WE SHOULD HAVE A VEHICLE WITH EMERGENCY LIGHTS AND 1 OFFICER FOR THE SAFETY OF THE PEOPLE AT THE . START OF THE RACE. I WOULD ALSO LIKE TO HAVE 1 OFFICER AT THE END TO BE ABLE TO WATCH FOR ANY POTENTIAL PROBLEMS THERE. THE COST WOULD BE ABOUT $200.00 OF WHICH WE WILL ABSORB IN THE PART-TIME OFFICER BUDGET. MATT CUMMINGS (COUNCILMAN CUMMINGS SON), IS THE SPOKESPERSON FOR THE GROUP PUTING ON THE EVENT. THERE IS A MEMO ATTACHED FROM THE METHODIST CHURCH, REQUESTING PERMISSION TO BLOCK OFF WILLIAM STREET BETWEEN MYRTLE AND OLIVE STREETS ON SATURDAY, JUNE 22, 1996 BETWEEN 5:30 P.M. AND 8:30 P.M.. THIS IS OK WITH THE POLICE DEPARTMENT AS LONG AS THEY NOTIFY THE HOME OWNERS THAT WILL BE AFFECTED BY THIS. (THERE ARE SOME HOMES ON WILLIAM STREET AND THERE ARE HOMES ON OLIVE STREET THAT HAVE THEIR GARAGE ACCESS ON WILLIAM STREET). IF THEY NEED BARRICADES, THEY CAN CONTACT PUBLIC WORKS. ALSO ATTACHED, IS A 2-SIDED MEMO FROM SHERIFF JAMES FRANK RELATIVE TO THE ANNUAL LAW ENFORCEMENT MEMORIAL SERVICE ON WEDNESDAY, MAY 15th AT 12:00 NOON. (Page 2 of 3) .1 . . . LAKEWOOD COMMUNITY COLLEGE IS STARTING A LAW ENFORCEMENT TRAINING CURRICULUM THAT WILL BE STARTING EITHER IN SEPTEMBER 1996 OR JANUARY 1997 THAT IS GEARED TOWARDS OFFICERS GETTING THEIR MANDATED TRAINING AND THE NECESSARY CREDITS TO MAINTAIN THEIR POLICE LICENSE. THE CLASSES WILL BE OFFERED AT DIFFERENT DATES AND TIMES AND THE CURRICULUM WILL CHANGE EACH YEAR. THE COST WILL BE $250.00 PER FULL-TIME OFFICER PER YEAR. THERE WILL STILL BE OTHER SPECIALIZED CLASSES THE OFFICERS WILL HAVE TO ATTEND SUCH AS THE FIREARMS CLASSES AND PURSUIT DRIVING. THE REASON I BRING THIS UP AT THIS TIME, IS THAT WE HAVE TO MAKE A COMMITMENT TO THE COLLEGE NO LATER THAN MAY 15th AND I HAVE TO HAVE AUTHORIZATION TO SIGN THE CONTRACT AFTER THE CITY ATTORNEY LOOKS AT IT. AT THIS TIME WE HAVE 18 OFFICERS SO THAT WOULD BE $4,500.00. IF THE PROGRAM STARTS IN SEPTEMBER, WE WOULD HAVE TO PAY 1/3 OF THE $250.00 COST PER OFFICER AND THEN MAKE THE $250.00 PER HEAD COMMITMENT FOR THE 1997 CALENDAR YEAR. IF IT STARTS IN SEPTEMBER, THE COST WOULD BE $83.33 PER HEAD, OR $1,500.00 WHICH WE HAVE IN THIS YEARS TRAINING BUDGET. THIS ALSO MEANS THAT I WILL BE ASKING FOR A INCREASED TRAINING BUDGET FOR 1997. I RECEIVED THE CERTIFICATE OF INSURANCE FOR THE "SOAP BOX DERBY" AND I HAVE ATTACHED A COPY FOR YOUR REFERENCE. I WON'T BE AT THE COUNCIL MEETING ON MAY 7th DUE TO HAVING FOOT SURGERY. CAPTAIN BELL WILL BE THERE IN MY PLACE AND WILL BE ABLE TO ANSWER ANY QUESTIONS OR CONCERNS YOU HAVE. 96-23 (Page 3 of 3) t~ '5" /7 FIRST UNITED METHODIST CHURCH WALTER D. FLESNER, Pastor April 19, 1996 We, the First United Methodist Church, are requesting that the City Council approve a community-wide 150th Anniversary block party on Saturday June 22, 1996 on the church grounds. We will be serving hot dogs, snacks and soft drinks. We wish to close off Williams Street between Myrtle Street and Olive Street. We will be playing pre-recorded music. The time of the party is from 5:30 p.m. - 8:30 p.m. No alcoholic beverages will be permitted. Our next meeting will be on Friday, Apri128, 1996. We would appreciate if you could inform us of your decision before that time. . If there are any questions, please call Walter Flesner, Pastor at 439-1880 or Jean Williams from the 150th Anniversary Committee at 430-1641. Thank you. . 813 West Myrtle Street . Stillwater, Minnesota 55082 . Office Telephone: (612) 439.1880 .ames J. Frank Sheriff @~Jite of tilt ~lr~.r"i ~",~\1it\gt01t ([Inu t f ~ :ttla s 14900 61st Street North P.O. Box 3801 Stillwater, MN 55082-3801 (612) 430-7600 I invite you and your elected officials to attend the second Law Enforcement Memorial Service at the Law Enforcement Center on Wednesday May 15th at noon. The following press release was faxed on April 30th and provides the details. Looking forward to having you join us on this day. Please RSVP with Rose at 430-7600. PUBLIC INFORMATION RELEASE SECOND ANNUAL WASHINGTON COUNTY LAW ENFORCEMENT MEMORIAL DAY . Sheriff Jim Frank has announced that the Second Annual Local Law Enforcement Memorial Day Service will be held on May 15, 1996. The ceremony will begin promptly at 12:00 noon in front of the Law Enforcement Center in Stillwater. Last year, over 100 citizens witnessed the event along with representatives from police agencies throughout Washington County and from the Minnesota State Patrol. National Police Week is May 12-18 this year and recognizes police officers who have died in the line of duty during 1995. More law enforcement officers were killed in the line of duty in 1995 than in any other year in this decade. There were 162 line-of-duty fatalities in 1995. This figure includes all federal, state and local law enforcement officers, as well as correctional officers. The Oklahoma City bombing incident on April 19, 1995 accounted for the death of 12 federal agents, the single deadliest ~ay in law enforcement 'history. Ceremonies will be held during the week at the National Law Enforcement Memorial in Washington, D.C. where the names of over 13,000 officers are inscribed on the stone monument. Local observance will also be held on the capital grounds to honor the 178 officers from Minnesota who have given their lives in the line of duty. . Minnesota Statute 387.03 "The sheriff shall keep and preserve the peace o( his county.... One police officer died in the line of duty in Minnesota during 1995. Officer Paul Moen of the Minneapolis police Department suffered a heart attack on duty during an arrest involvfng a domestic situation. In January of this year, Officer Brian Klinefelter of the st. Joseph's police Department was shot and killed during the investigation of a robbery. This year's ceremony will also recognize National Correction Officers' week which takes place during the week of May 5-11. Washington County is home to two state Correctional institutions as well as our own 193-bed County jail facility. These professional officers deserve our recognition for their daily efforts which too often go unnoticed in the larger scheme of the criminal justice system. The keynote speaker will be The Honorable Minnesota Supreme Court Justice Esther Tomljanovich. Justice Tomljanovich is a resident of Washington County and a former member of the District Bench ,before being elevated to the State supreme Court in 1990. The Lake Elmo VFW Post 5725 will provide the color guard for the ceremony. Musical accompaniment will be provided by the stillwater Junior High School Band. The public is encouraged to attend the ceremony at the Law Enforcement Center in Stillwater and share in fellowship, including cake and refreshments, following the event. -END- ~. . . . , . . .. ". .- A COR 0 C E R T I F I CAT E 0 F N SUR A N C E ISSUE DATE (MM/DD/YY) 05/02/96 Code Sub-Code THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CON' FERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COM PAN I E S A F FOR 0 I N G C 0 V ERA G E COMPANY LETTER A St. Paul Mercury Ins. Co. COMPANY LETTER B COMPANY LETTER C COMPANY LETTER 0 COMPANY LETTER E PRODUCER EE F. MURPHY, INC. 515 Wabash Avenue St. Paul MN 55114- JNSURED Independent School District 834 Stillwater Area Public School 1875 South Greeley Street Stillwater MN 55082- COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POll CY NUMBER POll CY EFF DATE POll CY EXP DATE LIMITS A GENERAL LIABILITY [X] COMM GENERAL LIABILITY CLAIMS MADE X OCCUR [ ] OWNR'S & CONTRCTR'S PROT [ ] [ ] CK 06308009 08/25/95 08/25/96 GENERAL AGGREGATE S PROD-COMP/OPS AGGREGATE S PERS & ADVERTISING INJ S EACH OCCURRENCE S FIRE DAMAGE .(ONE FIRE) S MED EXPENSE (ONE PERSON) S 2000000 2000000 1000000 1000000 100000 5000 AUTOMOBILE LIABILITY COMBINED SINGLE S LIMIT BODILY INJURY S (PER PERS) BODILY INJURY S (PER ACC) PROPERTY DAMAGE S EACH OCCURRENCE S AGGREGATE S [] ANY AUTO [] ALL OWNED AUTOS [J SCHEDULED AUTOS [] HIRED AUTOS [] NON-OWNED AUTOS [] GARAGE LIABILITY [ ] EXCESS LIABILITY [] UMBRELLA FORM [J OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY [ ] STATUTORY LIMITS EACH ACCIDENT DISEASE-POLICY LIMIT DISEASE-EACH EMPLOYEE S S S OTHER S S S DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Stillwater Police Dept. Attn: Don Beberg 212 North Fourth Stillwater MN 55082- CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IM- POSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHOR I 0 R R~n:;; JOhn~~' Jun ACORD CORPORATION 1990 ." · &yater TIMOTHY J. BELL CAPTAIN DONALD L. BE BERG .CHIEF OF POLICE ~ '\ THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E MaR AND U M FROM: D.L. BEBERG, CHIEF OF POLICE ~~ TO: MAYOR KIMBLE AND CITY COUNCIL DATE: !"IAY 7, 1996 RE: PERMANENT EMPLOYMENT STATUS - BRADLEY S. ALLEN -------------------------------------------------------------------- BRADLEY SKYLAR ALLEN COMPLETED HIS 12 MONTH PROBATIONARY PERIOD WITH THE POLICE DEPARTMENT AS A FULL-TIME POLICE OFFICER ON MAY 1, 1996. I ASK THAT THE NECESSARY RESOLUTION BE PASSED MAKING BRAD A PERMANENT EMPLOYEE. . I FORGOT TO INCLUDE THIS IN THE COUNCIL PACKETS! 96-24 . 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 . . e. .. " CITY OF STILLWATER CITY COUNCIL MEETING NO. 96-10 April 16, 1996 REGULAR MEETING 7:00 P.M. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Engineer Eckles City Planner Fitzgerald Consulting Engineer Moore Consulting Engineer Hahn Planning Commission Chairman Fontaine City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette AFPROV AL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the minutes of the March 19, 1996, Regular and Recessed Meetings and April 2, 1996, Regular and Recessed Meetings. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. John Wertish. Northern States Power Company Mr. Wertish introduced himself to Council as the Community Service Manager for Stillwater. 2. Territorial Prison Coalition. Inc. John Lange requested timeline for city response for requests for City assistance. Mr. Kriesel reported the Finance Director was in the process of compiling necessary data. Ms. Deblon stated information could be ready by April 30. 1 Stillwater City Council Minutes Regular Meeting April 16, 1996 Motion by Councilmember Zoller, seconded by Councilmember Thole to set a workshop for 4:30 p.m., April 30 to discuss existing and proposed TIF projects. Ayes - 4; Nays -1, Councilmember Bealka. OPEN FORUM 1. Joanne Turner, representing owners of Freight House Restaurant, requested delay of Levee Wall project until after Labor Day for the following reasons: 1. economic impact on summer business; 2. structural impact on buildings; 3. health and safety of employees and customers related to excessive sound and dust. Motion by Councilmember Thole, seconded by Councilmember Zoller to direct staff to work with Ms. Turner and downtown business owners to mitigate impact of levee wall construction on downtown businesses. All in favor. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the Consent Agenda of April 16, including the following: All in favor. 1. Resolution 96-88, Directing Payment of Bills. 2. Resolution 96-89: Setting City contribution for hospital/medical coverage for Councilmembers. 3. Resolution 96-90: Setting City contribution for hospital/medical coverage for City Coordinator and City Attorney. 4. Resolution 96-91: Approval of Recycling Grant Application. 5. Temporary 3.2 beer licenses for Softball Tournaments: Scandia-MN Computers May 17-19; Gary Bieging - Stillwater Merchants April 26-28; Samantha Smith - MN Grand Spectacles May 3-5. 6. Contractors Licenses: Valley Window Service (new); Cross Windows and Siding (new) 7. Resolution 96-92: Gambling Premises Permit Renewals - Elks Lodge 179 Stillwater: Elks Lodge, Loggers, Johns Bar 8. Authorization to advertise for assistant to Finance Director. 9. Purchase of computer - Fire Department 10. Resolution 96-93: Approving City Hall Building Project Contracts: American Flagpole & Flag Co.; Bartley Sales, Co. Inc.; Construction Supply, Inc. STAFF REPORTS 1. City En~ineer - 2 . ." . . . . . . .. Stillwater City Council Minutes Regular Meeting April 16, 1996 City Engineer Eckles updated Council on the spring flooding. He reported dike construction will begin Wednesday. PUBLIC HEARINGS 1. Case No. SUPN /96-7. This is the day and time for the public hearing to consider the appeal of Planning Commission denial of request for a Home Occupational Permit for a beauty salon in a single family residence located at 1111 N. 3rd Street in the R-B Duplex Residential District. Deanna Getschel and Tom Roberts, applicants. Notice of the hearing was placed in the Stillwater Gazette on AprilS, 1996, and notices mailed to affected property owners. Deanna Getschel appealed the decision of the Planning Commission stating other similar requests for Special Use Permits had been granted in the City. She addressed neighborhood concerns, explaining there would be no addition to the home, there would be no more than two customers at the location at anyone time, and parking would be provided in her driveway. Mark Finley, 1119 N. 3rd St., stated opposition to a commercial use in a residential neighborhood. Mayor Kimble closed public hearing. Councilmember Thole reported receiving numerous letters and calls in opposition to the SUP. City Attorney Magnuson reported denial must be based on health, safety and welfare concerns. Motion by Councilmember Thole, seconded by Councilmember Zoller to deny the appeal of Case No. SUPN/96-7. Ayes - 2; Nays - 3 (Councilmembers Cummings, Bealka, and Mayor Kimble). Motion failed. Motion by Councilmember Bealka, seconded by Councilmember Cummings to approve Case No. SUPN/96-7 with following conditions: Off-street parking for two cars, hours of operation will be Tues., Wed., and Thurs., 11 a.m. - 7 p.m.; Fri., 9 a.m - 5 p.m., and Sat. 9 a.m. - 3 p.m.; no signage; no more than seven clients per day; and permit subject to review upon substantial complaint. Ayes 4; Nays - 1, Councilmember Thole. (Council recessed at 8:15 p.m. and reconvened at 8:25 p.m.) 3 Stillwater City Council Minutes Regular Meeting April 16, 1996 UNFINISHED BUSINESS . 1. Report: Establishment of permit process for horse-drawn carria~e service City Coordinator Kriesel reported that Mr. Lindell had met with Chief Beberg. According to a memo from Chief Beberg, a route was developed, necessary lighting on the carriages and "slow moving" signs on rear of the units would be used. Recommended approval as conditioned in Beberg's memo. Wally Lindell was present for questions. Motion by Councilmember Thole, seconded by Councilmember Bealka to direct the City Attorney to prepare a formal permit for carriage rides in the City of Stillwater, as conditioned. All in favor. 2. Final approval ofTIF A~reement for construction of 10.450 sq. foot buildin~ located at 402 North Main in the Central Business. Flood Plain Overlay District. ABS Company. developer. Jim Kellison requested the agreement be amended to include approximately $11,354 in floodproofing costs. . Mr. Magnuson reported a survey of the area done after preliminary approval of the agreement revealed floodproofing would be required. He reported if floodproofing costs are approved, the assistance level would become $71,968.57. Motion by Councilmember Cummings, seconded by Councilmember Bealka to adopt the appropriate resolution approving request for 50 percent pay-as-you-go TIF assistance for floodproofing and directing the City Attorney to prepare final draft ofTIF Agreement with ABS Company to include the additional floodproofing assistance. (Resolution 96-94) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 3. Update on City Herita~e Preservation Commission and Plannin~ Commission review of Stillwaters on the St. Croix 74-unit housin~ project and public parkin~ lot development concept for UBC stora~e yard site at 301 S. 2nd Street. Gerrard Realty. developer. Lew Moran, Director of Development, SEH, project architect, reviewed the planning and design process for the project, and showed site development drawings, site elevations and >< 4 . . . . Stillwater City Council Minutes Regular Meeting April 16, 1996 floor plans. He requested Council response to Gerrard proposals to purchase the Bluff City Lwnber Site and construct a parking ramp. Councilmembers Zoller and Thole stated the parking ramp/financial package was not acceptable and should be reworked. Mayor Kimble stated a Notice of Appeal to the Planning Commission granting of the variance for the project was received today (April 16). Mr. Magnuson stated all permits and SUPs are stayed until completion of the appeal process and any Council action on the project is prohibited until after a public hearing on the appeal is held. Council directed this project be included in the workshop discussions on April 30. Motion by Councilmember Cummings, seconded by Councilmember Zoller to direct staff to continue to work with Gerrard Realty to develop a plan to address utility and parking issues related to the project. All in favor. Motion by Councilmember Thole, seconded by Councilmember Zoller to set a public hearing for appeal of Planning Commission decision, Case No. SUPN/96-15, for May 7, 1996. All in favor. 4. Approving Redevelopment Agreement with Rasmussen Millwork, Inc., d/b/a Colonial Craft Mr. Magnuson reviewed changes from initial offer to Colonial Craft. The major changes were in the initial dollar amount for land acquisition, the start time for construction, and additional TIF assistance related to DTED grant. The benefits would be the long term presence of a manufacturing facility, increased jobs and increased tax base. Finance Director Deblon stated that with the original proposal, the City would recoup city funds; with the current proposal, the City most likely would not cover its expenses. Eric Bloomquist, President of Rasmussen Millwork, Inc., gave a brief overview of the Corporation, job estimates, and products to be manufactured. Jim Kellison, Director of Stillwater Area Chamber of Commerce, stated Chamber support for Colonial Craft's move to Stillwater. Motion by Councilmember Bealka, seconded by Councilmember Zoller to adopt the appropriate 5 Stillwater City Council Minutes Regular Meeting April 16, 1996 . resolution giving final approval of the Redevelopment Agreement with Colonial Craft (Resolution 96-102). Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None (Council recessed at 10 p.m. and reconvened at 10:15 p.m.) 5. Lease extension agreements - Stillwater Yacht Club Mr. Kriesel reported Stillwater Yacht Club had requested this item be tabled to May 7 meeting. Motion by Councilmember Cummings, seconded by Councilmember Thole to table the lease extension agreements for Stillwater Yacht Club to May 7 meeting. All in favor. 6. Stillwater FloodlRetaining Wall PrQject. Stage I - Source of Title Mr. Magnuson presented a copy of Attorney's Opinion to the source of title and a proposed Right of Entry to the United States of America to be granted as soon as the Project Cooperation Agreement is approved by the Department of the Army and signed by the City. . Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt the appropriate resolution granting Right of Entry to United States of America for Stillwater FloodlRetaining Wall Project, Stage I. (Resolution 96-95) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None NEW BUSINESS 1. Request for resubdivision of two lots of2.5acres and 1.75 acres into two lots of3.0 acres and 1.25 acres, the site located on Tower Avenue in the Business Park Commercial District BP-C, Rick Soderlund, applicant, Case No. SUB/96-8. Mr. Kriesel reported the Planning Commission recommended approval with two conditions: 1. utility drainage or easements required by review agencies shall be provided on final plan and 2. rear portion of lot fronting Tower Drive shall be combined with lot fronting on TH Frontage Road for tax and development purposes. Staff recommended third condition: All 6 . . . . Stillwater City Council Minutes Regular Meeting April 16, 1996 assessments on property shall be paid to city before resubdivision is recorded. Council directed all three recommendations should be listed as conditions of approval. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution approving resubdivision of two lots of2.5 acres and 1.75 acres into two lots of3.0 acres and 1.25 acres located on Tower Avenue in the BP-C District, as conditioned, Case No. SUB/96-8. (Resolution 96-96) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Long Lake Study taken at this time. (listed as No.6 New Business) 2. Proposal for Long Lake Outlet Study Eckles presented proposal from SEH. Consulting Engineer Hahn stated work could begin immediately and be completed in approximately two months. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution authorizing SEH to begin Phase I of the Long Lake Outlet Study for a cost not to exceed $18,500, with the intention to reimburse the City from bond proceeds issued within the next 18 months. Ayes - 4; Nays - 1, Councilmember Cummings 3. Recommendation from Downtown Parking Commission for temporary use of UBC parking lot and changes in parking limits in Olive Street lot and River lot north of Chestnut. Mr. Kriesel reported the recommendations of Downtown Parking Commission are as follows: 1) Sign River Parking Lot between Chestnut and Myrtle 4 hour parking; 2) designate spaces in River Lot north of Myrtle as permit parking; 3) install two loading spaces on Water Street between Chestnut and Myrtle; 4) Allow two hour parking, as can be accommodated, on east side of Water between Chestnut and Myrtle; 5) grade and lay class 5 on UBC parking lot for temporary summer use and sign permit parking lot Monday-Friday 8 a.m - 6 p.m.; 6) change Olive Street parking lot from permit to four hour parking; and 7) contract for painting downtown curbs and mark parking spaces. Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the seven recommendations of Downtown Parking Commission with the intention to reimburse the City for costs of class 5 on UBC site from bond proceeds issued within the next 18 months. All in favor. 7 Stillwater City Council Minutes Regular Meeting April 16, 1996 . 4. Andiamo Enterprises - Request for Dock Permit Amendment. Mr. Kriesel presented request for review and comments from the Department of Natural Resources regarding a request from Andiamo Enterprises for an amendment to the permit issued by DNR to allow 72 hour tie ups for transient boats (presently 24 hours) and to allow a 26-foot service boat at the dock site. He reported Port Authority recommended approval. Motion by Councilmember Bealka, seconded by Councilmember Thole to authorize staff to notify the Department of Natural Resources of City approval of the request of Andiamo Enterprises to allow 72 hour tie ups for transient boats and to allow a 26- foot service boat at the dock site. All in favor. 5. Possible fIrst reading of ordinance amending the Charter of the City of Stillwater. Mr. Magnuson presented recommendations from the Charter Commission which would establish uniformity in the appointment process for vacancies in offices and on boards and commissions, making appointments by vote of the full City Council, unless a State Law required otherwise. . Motion by Councilmember Bealka, seconded by Councilmember Cummings to have a fIrst reading of ordinance amending City Charter, dealing with vacancy in office and appointments to boards and commissions. All in favor. 6. No Parking request for Linden and 3rd Street. Mr. Eckles reported Linden Nursing Home had requested 2 hour parking in front of facility to provide visitor parking and no parking on north side of Linden Street from 3rd to 2nd Streets Nov. 1 - April 1 due to narrow streets. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution designating 2 hour parking in front of322 and 308 N. 3rd on west side to provide visitor parking and no parking on north side of Linden St from 3rd to 2nd. Nov. 1 - April 1, and directing staff to install appropriate signage. (Resolution 96-97) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 7. Eagle Ridge Trail/Deer Path Sidewalk Project, L.I. 322. 8 . . . I. Stillwater City Council Minutes Regular Meeting April 16, 1996 Eckles reviewed report, stating feasibility study was divided into four segments: 1) Eagle Ridge Trail, 2) Neal Avenue, 3) Myrtle Street, and 4) Deerpath area. Recommended constructing Segment I, Eagle Ridge Trail, and Segment IV, Deerpath area; street reconstruction of Eagle Ridge Trail from Myrtle to Green Twig Way, and development of agreement with county to construct bike trail on Myrtle. Mr. Magnuson reported an alternative method to treating sidewalk improvements as local improvements and assessing the abutting property owners is to establish sidewalk improvement districts that would have the authority to defray all or part of the cost of sidewalk construction and repair by district and to apportion and assess all parcels or tracts located in the established assessment district on a uniform basis. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution receiving the report and ordering the hearing for May 7, 1996, Eagle Ridge TrailJDeer Path Sidewalk Project, L.I. 322. (Resolution 96-99) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilmember Thole, seconded by Councilmember Cummings to have a first reading of ordinance for the establishment of sidewalk improvement districts. All in favor. 8. Pine Street ReconstructionlWater Service Repairs, L.I. 295-2 Mr. Eckles reported on three properties on South Owens Street that have water service originating from Pine Street and should be included in the project. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution ordering the report, Pine Street ReconstructionlWater Service Repairs, L.I. 295-2. (Resolution 96-100) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution receiving the report and ordering the hearing for May 7, 1996, Pine Street ReconstructionlWater Service Repairs, L.I. 295-2. (Resolution 96-101) 9 Stillwater City Council Minutes Regular Meeting April 16, 1996 Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 9. Recommendation from Downtown Parking Commission for two replacement members for Downtown Parking Commission. City Coordinator Kriesel reported that the Downtown Parking Commission have recommended Bob Lillyblad and Connie Adams to fill vacancies created by the resignation of Ed Stuart and Paul Simonet from the commission. Motion by Councilmember Thole, seconded by Councilmember Zoller to appoint Bob Lillyblad and Connie Adams to Downtown Parking Commission. All in favor. COMMUNICA TIONSIREQUESTS 1. City of Stillwater Chamber of Commerce - Resolution supporting development of Maple Island re-use projects 2. NRG Energy, Inc. - Meeting at Ramsey-Washington County Resource Recovery Facility 3. Lind, Jensen & Sullivan - Notice of Action related to Junker Landfill issue 4. Becci Cox - Request for city assistance for Cherry St. ravine clean-up, Saturday, April 27. Council directed staff to arrange for pickup of trash from Cherry St. Ravine cleanup. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn the meeting at 11 :40 p.m. All in favor. MAYOR AITEST: CITY CLERK Resolutions: No. 96-88 - Directing Payment of Bills No. 96-89 - Setting City contribution for hosp/medical coverage for Councilmembers 10 . . .' . . . Stillwater City Council Minutes Regular Meeting April 16, 1996 No. 96-90 - Setting City contribution for hosp/medical coverage for City Coordinator and City Attorney No. 96-91 - Approval of Recycling Grant Application No. 96-92 - Gambling premises permit renewals - Elks Lodge 179 (3 locations) No. 96-93 - Approving City Hall Building Project Contracts No. 96-94 - Approving TIF agreement with ABS company No. 96-95 - Granting right of entry to United States of America for Stillwater Flood/Retaining Wall Project, Stage I No. 96-96 - Approving resubdivision, Case No. SUB/96-8, as conditioned No. 96-97 - Designating parking zones on Linden Street No. 96-98 - Authorizing SEH to begin Phase I of the Long Lake Outlet Study No. 96-99 - Receive report and order hearing for Eagle Ridge Trail/Deer Path Sidewalk Project. 1. I. 322 No. 96-100 - Order report, Pine Street Recons./Water Service Repairs, 1.1. 295-2 No. 96-101 - Receive report and order hearing, Pine St. Reconstruction/Water Service Repairs, 1.1. 295-2 No. 96-102 - Redevelopment Agreement with Colonial Craft 11 - - I- ~ CITY OF STILLWATER CITY COUNCIL MEETING NO. 96-11 April 22, 1996 SPECIAL MEETING 7:30 a.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson City Clerk Weldon Others: Ed Cain, Legislative Associates Inc.; Thomas Crump, US Army Corps of Engineers 1. Approval of Project Cooperation A~reement between the Department of the Army and The City of Stillwater for Construction of the Levee Wall System. St. Croix River at Stillwater. Minnesota Thomas Crump, US Army Corps of Engineers, reported Corp had completed all Federal requirements for environmental impact studies, and these studies showed no significant impact. The Corp will be holding a preconstruction meeting for all interested parties and will hold additional meetings as necessary throughout the project. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution approving the Project Cooperation Agreement between the Department of the Army and The City of Stillwater for Construction of the Levee Wall System, St. Croix River at Stillwater, Minnesota. (Resolution 96-103) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 2. A.p.proval of State of Minnesota Department of Natural Resources Flood Hazard Miti~ation A~reement for BCWMO. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt the appropriate resolution approving the State of Minnesota Department of Natural Resources Flood Hazard Mitigation Agreement for BCWMO. (Resolution 96-104) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 3. Request for outside sale - Watson's Mayta~ Home Appliance Center Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the request from Watson's Maytag Home Appliance Center to hold a Maytag Tent Sale May 2-6, 1996, at River Heights Plaza. All in favor. ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn the meeting at 8:05 a.m. All in favor. MAYOR ATTEST: CITY CLERK No. 96-103 - Approving the Project Cooperation Agreement - Levee Wall Reconstruction No. 96-104 - Approving the DNR Flood Hazard Mitigation Agreement for BCWMO . . . . . '. TELTRONIX INFORMATION SYSTEMS, INCORPORATED I CITY OF STILLWATER OPERATING AGREEMENT This agreement is made and entered into this 7th day of May 1996, between the city of Stillwater, through its affiliation with Washington County and its Information Services Department, 212 North Forth Street, Stillwater, Minnesota 55082 (hereinafter the City) and Teltronix Information Systems, Incorporated, 1230 Eagan Industrial Road, suite 120, Eagan, Minnesota 55121 (hereinafter Teltronix) . WITNESSETH WHEREAS, City of Stillwater is in need of contract services for cable, installation, cable removal, and associated repairs, basic level voice, data, technical support, and engineering services in its City Offices as a local government under the existing Washington County contract, and, WHEREAS, Teltronix represents that it is qualified and willing to provide these services, and, WHEREAS, City of stillwater wishes to purchase these services on an as needed basis from Teltronix, NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed and understood as follows: I. Term of Aqreement This agreement begins on May 7, 1996, and terminates May 6, 1996. It may be terminated at any time with out cause by either party, by giving thirty (30) calendar days written termination notice to the other party. In the event of termination, Teltronix shall be paid pursuant to Section V for services rendered up to the date of such termination and not thereafter. Upon termination of this agreement, each party shall promptly return to the other, all data, programs, materials, and other properties the other held by it in connection with the performance of this agreement. Each party shall assist the other in effecting an orderly termination of this agreement. . II. Service Teltronix shall furnish qualified workers to perform cable installation, cable removal, related repair work, voice, data, technical support, and engineering services as the City of Stillwater may from time to time require. Copies of training certificates to perform such work will be provided to the City of Stillwater when requested by the City Administrator or Project Manager. Service frequency will be arranged with Teltronix representatives on an as needed basis. The City of Stillwater may, at it's discretion request Teltronix personnel to perform at the current hourly service rates as set forth in section IV of this agreement for service requested. Teltronix personnel may, from time to time, make suggestions for improvements to the systems and inform the City of Stillwater of current requirements and software levels for equipment software. Cable and technical services will be coordinated by Barb White/Project Manager, Washington County Information Services through a cooperative effort with the City of Stillwater. As cable work is completed, it shall be inspected by the City of Stillwater Building Inspector and Barb White Project Manager. Their approval to work completed shall be a condition precedent to payment of the Teltronix invoice to the City of Stillwater. III. Material . The City of Stillwater may, at its discretion, purchase any parts or supplies required for its jobs either from Teltronix or from other sources and provide these parts to Teltronix. IV. Cost The City of Stillwater will pay Teltronix on a time and materials basis. Cable Installers: Regular Time: Monday - Friday - 8 Hours OVertime: Monday - Friday, between 5 & 7 PM All Weekends and Holidays $ 30.00/Hour $ 45.00/Hour Technicians: Regular Time: Monday - Friday - 8 Hours Overtime: Friday between 5 & 7 PM All Weekends & Holidays $ 35.00/Hour $ 52.50 See Attachment A for Cable Installers and Technicians work and job descriptions. There will be no additional administrative or other charges related to order processing. Teltronix will bill the City of Stillwater and show on each billing attachment who worked on the job, how may hours it took for each individual working a job, what supplies were used, and in which area work was completed. . . . '. V. Payment Teltronix shall invoice the city of Stillwater after every two week period of service. Such invoice shall be due and payable within fifteen (15) days. In the event any invoice is not paid when due, Teltronix may, without limitation as to its remedies, at its discretion, with written notice to the City of Stillwater, either suspend the furnishing of services or terminate this Agreement and the furnishing of services. VI . Standards Teltronix shall operate in compliance with accepted Telecommunication Industry Association (TIA) Standards. The Customer is responsible for altering Teltronix-provided material to comply with its own standards. The City of Stillwater standards are that new cable being installed will be documented for input on as-built CAD drawings. All holes made for new cable will be fire stopped as work is completed. Requests for core drilling will be made to Barb White Project Manager, and will be scheduled with the City for appropriate contractors to complete. When old connectivity is moved to new cables and have been determined to be working correctly, old cable will be removed. When the old cable is removed all holes made by cable will be fire stopped and entire job inspected by the City of Stillwater Building Inspector and Barb White Project Manager prior to payment. Old cable is the property of the City of Stillwater, after old cable is removed shall be rolled and stacked neatly in a designated area for the City to recycle. VII. Warranty Teltronix shall use reasonable care in the installation and support of the City of stillwater's systems. In no event shall Teltronix be liable to the City of Stillwater for any loss of profits, interruption of business, indirect, special, incidental, consequential, or exemplary damages. Teltronix warrants all cable work performed under this Agreement for three years. Category five cable runs will be submitted by Teltronix to Nordex/CDT for their lifetime warranty/fifteen (15) year warranty on cable and hardware. VIII. Inde>>endent Contractor It is agreed upon by both parties that all times for all purposes that Teltronix employees and representatives are independent contractors and not employees of the City of Stillwater. IX. Insurance 1. Indemnity Teltronix does hereby agree that it will defend indemnify, and hold harmless the office of the City against all liability, loss, damages, costs, and expenses which the City may hereafter sustain, incur, or be required to pay by reason of any negligent act or omission or intentional act of the performance of this Agreement subject to the limitation provided in paragraph VII above. 2. Insurance Teltronix agrees, in order to protect itself and the City under the indemnity provision set forth above to at all times during the terms of this contract, have and keep in force a comprehensive general liability insurance policy with contractual endorsement in the minimum amount of Two hundred thousand dollars ($200,000.00) bodily injury or death of one person and Six hundred thousand dollars ($600,000.00) bodily injury per occurrence and Two hundred thousand dollars ($200,000.00) property damage. Teltronix further agrees to maintain workers compensation insurance in the statutory amounts. Certificates of insurance showing the coverage listed herein shall be provided to the City prior to the effective date of this contract. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed or not be renewed without thirty (30) days prior notice thereof to the City. X. Assianment Neither this Agreement nor any rights or obligations under this Agreement be assigned or otherwise transferred by either party without the prior written consent of the other, which shall not be unreasonably withheld. XI. Record Disclosures/Monitorinq Procedures Pursuant to M.S. Statute 16.806, Subd. 4, the books, records, documents~ and accounting procedures and practices of Teltronix relevant to this agreement are subject to examination by the City and either the Legislative Auditor or State Auditor, as appropriate. Teltronix agrees to maintain these records for the period of three years from the date of termination of this agreement. XII. Reauirement of a Writinq Any and all alteration, amendments, deletions, or waivers of this agreement shall be valid and enforceable only when they have been reduced to writing and duly signed by the parties. XIII. Entire Aqreement It is understood and agreed upon by the parties that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to subject matter hereof. The parities hereto revoke any prior oral or written agreement between themselves and hereby agree that this agreement is the only complete Agreement regarding the subject hereof. . . .: . . ie XIV. Eaual Opoortunitv In accordance with the city's policies against discrimination, no person shall, on the grounds of race, color, religion, sex material status, sexual preference, public assistance status, or national origin, be excluded from full employment right in participation in, be denied the benefits of, be otherwise subjected to discrimination under any program, services or activity under the provisions of any and all applicable federal and state laws against discrimination. The provisions of Minn Statute 181,59 regarding nondiscrimination and violations related therefrom are incorporated in this paragraph by reference as an obligation of Teltronix. XV. Data Privacy All data collected, created, received, maintained, or disseminated or used for any purposes in the course of Teltronix's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seg. or any other applicable state statutes and federal regulations on data privacy. The Contractor agrees to abide by these statues, rules and regulations as they may be amended. Teltronix Information Systems Incorporated city of stillwater By: Date: By: Date: By: Joseph Jensen, Chief Executive Officer Jay Kimble, Mayor Date: By: Nile Kriesel, Administrator Date: Approved as to Form: ,. ATTACHMENT A TELTRONIX TECHNICIAN JOB DESCRIPTION 1. Provide on-site service as needed Monday through Friday and overtime as requested by the City of stillwater per agreement. 2. Install and provide electrical connections for LAX wiring concentrators, PC's, printers, phones, and other miscellaneous equipment. 3. Install and/or move cross connects for individual workstations. 4. Troubleshoot and maintain facility databases including token ring addresses, terminal ID's MAU/Concentrator port numbers and all other pertinent information. 5. Troubleshoot voice and data service interruptions. 6. Coordinate with the Project Manager concerning upcoming workstation and department rewires. TELTRONIX CABLE INSTALLER JOB DESCRIPTION 1. All cabling will be installed using industry standard techniques. 2. All voice cables will be pair tested prior to being brought into service. 3. All data cables will be tested with hand held test equipment for Nordex/CDT Category 5 warranty compliance. 4. All fire barrier walls and floors will be sealed after installation or removal of cable. Electrical inspector will check firestop systems for code compliance. 5. Removal of any below code cabling found during an area upgrade or redesign. 6. Restore/maintain all office and work areas to the former clean condition. 7. WARRANTY: Teltronix Communications offers a 3 year limited warranty on all cable system installations. In addition, for systems using all Nordex/CDT components, Tetronix Communications and Nordex/CDT provide 15 year component and lifetime application warranties. . . .' . . . MEMORANDUM To: Mayor and City Council From: Sue Fitzgerald Date: May 3, 1996 Re: Heritage Preservation Awards The annual Heritage Preservation Commission awards will be presented at tonight meeting. The categories and recipients are as follows: "Best" Restoration to an existing building - lumber Baron's Hotel John Berglund and Chuck Dougherty "Best" Re-use of a building - Cub Foods Corporate Headquarters John Hooley "Best" Facade on a building - Cameo Costumes Yuonne & Charles Cabella Clark Nyberg - building owner "Best" Signage - Traditions Suzanne & Michael Schumann CENTRAL SAINT CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION 1941 South Greeley Street Stillwater, MN 55082-6012 (612) 439-8803 May 7, 1996 Nile Kriesel, City Administrator City of Stillwater 216 N. 4th Street Stillwater, Mn 55082 Dear Mr. Kriesel, A few years ago our member cities loaned the Commission some funds to help us pay for some litigation expenses incurred in 1990. We are finally able to repay our outstanding loan to the City of Stillwater and are pleased to present this check. Thank you - we are grateful that this loan was possible. Sincerely, Jack Doerr Chairman d;~Q~ Representing the Cities of Stillwater, Oak Park Heights and Bayport and the Townships of Stillwater and Bay town . . I. LIST OF BILLS EXH1BIT"A" TO RESOLUTION 96-105 Ace Hardware Albrecht Filter American Linen Supply American Planning Assoc. Aspen Mills Assoc. of Governmental Accountants AT&T Wireless B.M.S. Barthol, Robert Brockman Trucking Century Labs Inc. Century Power and Equipment City of Bayport Beberg, Donald Braun Intertec Bryan Rock BCA Capitol Communications Carrot-Top Industries Clarey's Dauffenbach, Larry Deblon, Diane Desch, Mark & Gloria Equipment Supply Express Photo Ecolab Department of Public Safety Emergency Apparatus Fred's Tire Geis, Cindy Greeder Electric Glaser, Paul Huntingdon JJC Recycling Kangaroo Self Storage Labor Relations Assoc. Linner Electric Lakeland Ford Truck Legislative Associates M.J. Raleigh MTI Distributing Co. Magnuson, David Maxim Technologies Minn. State Treasurer Met Council Met Council Wastewater Services Metro Athletic Supply M II Life . Hardware Remove oil filters Towel Service Dues/advisory serv/mag. Shirts Certificate Frame Mobile Phone Service Agreement Shoes Trailer Rental Air Freshener Oil Filters Prison Pond Outlet Meals LI 295 Rock Intoxilyzer Course Service Contract/Antennas Flags Recharge extinguisher Parking/Meals Health Ins. Refund/Mileage Parking Lease/Maint. Maint. contract Film processing Pest Removal CJDN Connect Charge heater/switches Tire/Repair Mileage Market Place lift station Boiler Engineer Services Soil Tests April Recycling Unit Rentals Determination Hearing Plugs and Outlets Parts May Retainer Snow Removal Parts Legal Services City Hall Project Building Inspector School SAC Charges - April Sewer Service - May Softball Bases Term Life 149.65 50.00 27.70 742.00 132.76 54.70 274.64 276.00 149.99 90.52 87.67 19.68 132.80 65.32 2,371.00 139.15 200.00 356.14 394.00 10.65 7.01 366.91 742.30 1,305.00 152.85 218.33 390.00 220.11 61.30 14.40 144.00 200.00 905.00 12,158.25 221.84 105.00 50.06 95.00 500.00 2,913.00 22.21 16,908.33 269.00 70.00 12,988.80 111.00 519.45 202.12 Miller, Davin Minnesota DNR Minnesota Historical Society Minnesota UC Fund Municilite Co. NCL Publications Center Parker, Scott Pierce Manufacturing Pointe Buisiness Printing RDO Equipment Roberts Company Russell, Steve Scheel, William Schwaab, Inc. SEH Sensible Land Use Coalition Schaubach, Shelly Shiely Co. Snap On Corp. Southwestern Tech. Coli. Standard Truck and Auto Star Tribune State Chemical Stefan/Larson Stillwater Gazette Stillwater Historical Society Streichers St. Croix Car Wash St. Paul Pioneer Press Stillwater Glass Stillwater Motors Tower Asphalt Twin City Concrete Valley Auto Supply Valley Trophy Van Paper Co. Viking Office Products Wal-Mart Warning Lites Wash. Co. Treasurer Weber, Jim Weldon, Morli West Publishing Wybrite Zepper, Allen Uniform Lily Lake Treatment HPC Workshop Unemployment Repairs on strobe Telecommunications Guideboo D.A.R.E. Balance on pumper Forms Parts Service Pins Lodging/Car Rental Health Ins. Refund Stamps Consulting Eng. Services Workshop Mileage Sand Tools Classes Parts Classified Ad Lubricant Landscape Architect Services Legal Publications Internet Task Force EMT Bag Wash Squads Classified Ad Windshield Parts Asphalt Lime Parts Frame/Engraving Supplies Office Supplies Film/Microcassettes Signs Investigation Course Snow Removal Mileage 1996 Law Changes Computer Maint. Code Hearing 171.10 20.00' 245.00 825.73 83.85 13.00 148.00 157,282.00 82.41 126.73 28.99 404.53 2.10 54.69 32,422.47 25.00 19.20 93.36 115.61 44.00 258.66 297.00 140.78 1,170.00 45.15 490.00 70.80 25.50 213.57 199.90 120.40 529.90 233.69 372.67 142.45 308.58 228.37 62.43 73.97 10.00 990.00 28.80 146.44 556.64 134.85 . . .1 MANUAL: CHECKS APRIL 1996 . Blue Cross/Blue Shield April Payment 5,865.42 Junker Sanitation April Payment 91,000.00 MN State Treasurer Bldg Permit Surcharge 972.00 U.S. Postmaster Postage Meter 1,000.00 U.S. Postmaster Utility Billing 918.85 Washington Co. I.S. 1996 Tax Rolls 223.65 ADDENDUM Afton Historical Society Press Books 44.22 AT&T Long Distance 58.36 A VI Systems City Hall Project 1,140.00 Berg Bag Company Plastic Sheeting 254.80 Bryan Rock Rock 407.55 COP Imaging Systems Copier Maintenance 186.37 Construction Materials Crack filling material 1,223.05 Cotton, Peter Consulting Services 400.00 Croixland Excavating Dig out culverts 200.00 C.C.P. Ind. Towels 111.33 D.J.'s Municipal Supply Rakes/shovels 251.29 Earl F. Anderson Signs 146.54 Equipment Supply Boiler Repair 935.99 . Erickson Post Gas/Diesel 4,238.44 Glewwe Doors City Hall Project 109.00 GWO Construction City Hall Project 24,741.00 Erik Hanson Beaver removal-Long Lake 350.00 Harmon Contract City Hall Project 357.00 Kahler Hotel LMC Annual Conference 1,442.10 Kimble, Jay Phone calls/meals/mileage/pkg 198.02 Kriesel, Nile Meals/Mileage/Parking 137.69 Lawrence Mapping and Graphics Zoning Maps 128.00 League of MN Cities Annual Conference 1,797.00 Legislative Associates Consulting Services 6,145.00 Listullndustries City Hall Project 4,921.00 Max Steininger, Inc. City Hall Project 51,175.00 Metro Electric Construction City Hall Project 11,210.00 Moody's Investors Service Bonding Services 8,275.00 M/A Associates Hand Lotion 36.31 Northland Concrete & Masonry City Hall Project 69,220.00 NSP Gas/Electric 7,660.45 Russell, Steve Planning Books 39.95 Safety Kleen Parts Cleaner 137.65 I Sister Cities International Membership 280.00 Smilies Sewer Service Portable Toilet 65.00 . Springsted Bonding Services 45,335.77 Stillwater Towing Towing Services 308.87 Streicher's Parts 130.84 St. Croix Animal Shelter April Boarding Fees 267.96 St. Croix Office Supplies T. A. Schifsky USC U.S. West Communications U.S. West Cellular Valley Tree Service Waldor Pump Washington County Recorder Washington County Treasurer Washington County Treasurer Weldon, Morli W. l. Hall Co. Office Supplies Asphalt Plywood Phones/Long Distance Phone/Long Distance Tree removal Pump Repair Recording Fees Tax Information 1st Half Property Taxes Postage/Meals City Hall Project Total Due Adopted by the City Council this 7th day of May, 1996. 342.43 86.7ff' 183.73 1,534.28 104.83 500.00 1,821.50 176.00 154.00 1,310.83 33.72 285.00 607,223.54 . . . . . I. ~. RESOLUTION NO. 96 APPROVING TEMPORARY EMPLOYMENT OF JAMES GROTHAUS AS CAREER DEVELOPMENT ENGINEERING AIDE BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the temporary employment of James H. Grothaus as Career Development Engineering Aide, from and after May 8, 1996, is hereby approved; and that as compensation for services the said James Grothaus shall receive the sum of $9.50 per hour. Adopted by the Council this 7th day of May, 1996. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk .~'"\ RESOLUTION NO. 96- APPROVING PERMANENT EMPLOYMENT OF BRADLEY ALLEN AS PATROL OFFICER BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the permanent full-time employment of Bradley S. Allen as Patrol Officer from and after May 1, 1996, having served a probationary period of twelve months, is hereby approved. Adopted by Council this 7th day of May, 1996. Jay Kimble, Mayor ATTEST: Morli Weldon, City Clerk . . .' . . . '" UST OF BILLS EXHIBIT "A" TO RESOLUTION 96-105 Ace Hardware Albrecht Filter American Linen Supply American Planning Assoc. Aspen Mills Assoc. of Governmental Accountants AT&T Wireless B.M.S. Barthol, Robert Brockman Trucking Century Labs Inc. Century Power and Equipment City of Bayport Beberg, Donald Braun Intertec Bryan Rock BCA Capitol Communications Carrot-Top Industries Clarey's Dauffenbach, Larry Deblon, Diane Desch, Mark & Gloria Equipment Supply Express Photo Ecolab Department of Public Safety Emergency Apparatus Fred's Tire Geis, Cindy Greeder Electric Glaser, Paul Huntingdon JJC Recycling Kangaroo Self Storage Labor Relations Assoc. Linner Electric Lakeland Ford Truck Legislative Associates M.J. Raleigh MTI Distributing Co. Magnuson, David Maxim Technologies Minn. State Treasurer Met Council Met Council Wastewater Services Metro Athletic Supply Mil Life Hardware Remove oil filters Towel Service Dues/advisory serv/mag. Shirts Certificate Frame Mobile Phone Service Agreement Shoes Trailer Rental Air Freshener Oil Filters Prison Pond Outlet Meals LI 295 Rock Intoxilyzer Course Service Contract/Antennas Flags Recharge extinguisher Parking/Meals Health Ins. Refund/Mileage Parking Lease/Maint. Maint. contract Film processing Pest Removal CJDN Connect Charge heater/switches Tire/Repair Mileage Market Place lift station Boiler Engineer Services Soil Tests April Recycling Unit Rentals Determination Hearing Plugs and Outlets Parts May Retainer Snow Removal Parts Legal Services City Hall Project Building Inspector School SAC Charges - April Sewer Service - May Softball Bases Term Life 149.65 50.00 27.70 742.00 132.76 54.70 274.64 276.00 149.99 90.52 87.67 19.68 132.80 65.32 2,371.00 139.15 200.00 356.14 394.00 10.65 7.01 366.91 742.30 1,305.00 152.85 218.33 390.00 220.11 61.30 14.40 144.00 200.00 905.00 12,158.25 221.84 105.00 50.06 95.00 500.00 2,913.00 22.00 16,908.33 269.00 70.00 12,988.80 111.00 519.01 202.12 Miller, Davin Minnesota DNR Minnesota Historical Society Minnesota UC Fund Municilite Co. NCL Publications Center Parker, Scott Pierce Manufacturing Pointe Buisiness Printing RDO Equipment Roberts Company Russell, Steve Scheel, William Schwaab, Inc. SEH Sensible Land Use Coalition Schaubach, Shelly Shiely Co. Snap On Corp. Southwestern Tech. Coil. Standard Truck and Auto Star Tribune State Chemical Stefan/Larson Stillwater Gazette Stillwater Historical Society Streichers St. Croix Car Wash St. Paul Pioneer Press Stillwater Glass Stillwater Motors Tower Asphalt Twin City Concrete Valley Auto Supply Valley Trophy Van Paper Co. Viking Office Products Wal-Mart Warning Lites Wash. Co. Treasurer Weber, Jim Weldon, Morli West Publishing Wybrite Zepper, Allen Uniform Lily Lake Treatment HPC Workshop Unemployment Repairs on strobe Telecommunications Guideboo D.A.R.E. Balance on pumper Forms Parts Service Pines Lodging/Car Rental Health Ins. Refund Stamps Consulting Eng. Services Workshop Mileage Sand Tools Classes Parts Classified Ad Lubricant Landscape Architect Services Legal Publications Internet Task Force EMT Bag Wash Squads Classified Ad Windshield Parts Asphalt Lime Parts Frame/Engraving Supplies Office Supplies Film/Microcassettes Signs Investigation Course Snow Removal Mileage 1996 Law Changes Computer Maint. Code Hearing 171.10 ~ 20.90 245.00 825.73 83.85 13.00 148.00 157,282.00 82.41 126.73 12.99 404.53 2.10 54.69 32,422.47 25.00 19.20 93.36 115.61 44.00 258.66 297.00 140.78 1,170.00 45.15 490.00 70.80 25.50 213.57 199.90 120.40 529.90 233.69 372.67 142.45 308.58 228.37 62.43 73.97 10.00 990.00 28.80 146.44 556.64 134.85 .. . . . No. 96-16 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Skyner Construction has paid the sum of Forty and 00/1 ODs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for-obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Skyner Construction _ Jim Meierotto 1412 Highway 65 New Richmond, WI 54017 is hereby licensed and authorized to General Contractor for the period of one year starting April 23, 1996 and ending April 23, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 7th day of May A.D. 1996. Attest: Mayor: . No. 96-17 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Schaefer Development and Construction, Ltd has paid the sum of Forty and 00/1 ODs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE. By order of the City Council, and by virtue hereof, the said Schaefer Development and Construction, Ltd 2581 Country Road 74 St. Cloud, MN 56301 is hereby licensed and authorized to General Contractor for the period of one year starting April 23, 1996 and ending April 23, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 7th day of May A.D. 1996. i. Attest: "-'- Mayor: No. 96-18 $40.00 . GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS. Kline Bros Excavating has paid the sum ofF orty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE. By order of the City Council. and by virtue hereof, the said Kline Bros Excavating 8996110 Street North Stillwater MN 55082 is hereby licensed and authorized to Excavator for the period of one year starting April 24, 1996 and ending April 24. 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 7th day of May A.D. 1996. Attest: Mayor: . No. 96-19 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS. Able Fence Company has paid the sum of Forty and 00/1 OOs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE. By order of the City Council, and by virtue hereof, the said Able Fence Company 114 East Acker Street St Paul MN 55082 is hereby licensed and authorized to Fencingfor the period of one year starting April 24, 1996 and ending April 24, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 7th day of May A.D. 1996. Attest: Mayor: . I . No. 96-20 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Timberline Tree Service has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Timberline Tree Service 9376 55th St N Lake Elmo MN 55042 is hereby licensed and authorized to Tree Trimmer for the period of one year starting April 24, 1996 and ending April 24, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 7th day of May A.D. 1996. Attest: Mayor: . $40.00 No. 96-21 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Peterson Construction has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Peterson Construction 1919 West Pine Street Stillwater MN 55082 is hereby licensed and authorized to General Contractor for the period of one year starting April 29, 1996 and ending April 29, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 7th day of May A.D. 1996. Attest: Mayor: . . - DEPARTMENT STAFF REQUEST ITEM Admin MEETING DATE May 7. 1996 DESCRIPTION OF REQUEST (Briefly outline what the request is) Attend Minnesota Municipal Clerks Institute July 15-19. 1996 Earl Brown Continuing Education Center, U tif M, St. Paul (third year gf three year certification program for Municipol Clerks) . FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Registration--Fee: $320 (in budgetl ----- ADDITIONAL INFORMATION ATTACHED YES X NO_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO TI-ffi CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO TIIE NEXT REGULARL Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN TI-ffi COUNCIL MATERIAL PACKET. SUBMITTEDBY Morli Weldon, CHy Clerk DATE May 1, 1996 . .................................. Program for rear 3 Minnesota Municipal Clerks Institute Earle Brown Center, SI. Paul Campus, University of Minnesota July 15-19,1996 Monday, July 15 8:30 a.m. 12:15 p.m. 1:00 5:15 Tuesday, July 16 8:30 a.m. 12:15 p.m. 1:00 2:30 5:15 Small Group Communlcaton Kathryn Kelly, Associate Professor, Winona State Universily Luncheon Parliamentary Procedure Don Sikkink, Professor Emeritus, SI. Cloud State University (Invited) Adjourn Public Speaking for Municipal Clerks: A Program of Learning and Fun Tom Hayalian, Consultant, Minneapolis Luncheon Panel on Tourism Municipal Case Study: Introduction ~oorn ~ 8:30 a.m. Wednesday, July 17 10:30 12:15 p.m. 1:00 2:30 5:15 e Intergovernmental Relations: State Trends and Local Government Gary Carlson, Director,lntergovernmental Relations, League ot Minnesota Cities Case Study on Municlpaltssues and Processes (continued) Luncheon Working with Your Council Sharon Klumpp, Associate Executive Director, League of Minnesota Cities Problem Solving for Professional Effectiveness and Problem Solving Swap Shop Karen Ray, Principal, Karen Ray and Associates Adjourn ," . .................................. .; Thursday, July 18 8:30 a.m. Grants - What Makes a D111erence Louis Jambois, Department of Economic Development. State 01 Minnesota Remaining Apolitical Lyall Schwarzkopf, President,lIMC Education Foundation Luncheon Intergovernmental Relations: State Legislature, Offices. and League of Minnesota Cities Anne Higgins,lntergovernmental Relations Representative, League of Minnesota Cities Adjourn Banquet 10:30 12:15p.m. 1:00 5:15 7:00 Friday, July 19 8:30 a.m. Simulated City Council Meeting - Decision on Case Study Issues 11:00 Bonds Speaker from Springsted,lnc, 12:30 p.m. Discussion of Institute and Recommendations for the Future 1:15 Adjourn . Note: Registration form and information regarding lodging and fees is included in the Year I announcement. . /" . . . ~.-..... C;u . ;;0) '1 5~ ~ AlA Document A10l/CMa Standard Form of Agreement Between Owner and Contractor where tbe basis of payment is a STIPULATED SUiY/ 1992 CONSTRUCTION MANAGER-ADVISER EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATIORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR -"10DIFICATION. The 1992 Edition of AlA Document A201/Cl1a, General Conditions of the Contract for Constrw::ion, Construction ~l1anager-Adviser Edition, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. AGREEMENT made as of the Twenty SL"t (26) day of February (In words. indica:. day. montb and :;Hr.) . N~neteen Hundred Ninety SL"t (1966) in the year of BETWEEN the Owner: (Name and address) City of Stillwater 216 N Fourth St. Stillwater, MN 55082 and the Contractor: (Name and address) Glewwe Doors. Inc. 935 Apollo Rd. Eagan. MN 55121 For the following Project: (Include detailed dllScription 01 Project, location, address and scope) Stillwater City Hall/Fire Dept. Remodeling/Addition 216 N. Fourth St. Stillwater, MN 55082 The Construction Manager is: (Name and addrllSS) Geo. W. Olsen Construction Co., Inc. Box 20 Stillwater, MN -55082 The Architect is: (Name and address) BWBR 400 Sibley St. St. Paul, MN 55101 The Owner and Contractor agree as set forth below. "- copyright 1975, 1980, @1992byThe.\meriCllllnstituteorArchitects, 1':'35 New York Avenue. N.W., W:ashingron. D.C. 2Q006.;292. Reproductionohhe m:lleri:1l herein or SUbsCIllli:1l quocltion of ilS provisions without the written permission or the AlA viol:llcs the copyright laws or the United StileS and wiu subject the violator ro leg;U prosecution. iff: ,~ ... -.. AlA DOCUMENT A101/CMa . OWNER-CONTRACTOR AGREEMENT, CONSTRUCTION MANAGER-.-\DV1SER romoN . AL"" . @199Z . THE .\MERlC.\N tNSTtTUTE Of AROilTECTS. 1735 NEW YORK .\VE-.'l.~. N.W.. ,WASHINGTON, .D.C. .2~;2,9?: ~ ~~NI~.G:" ~~I~ ~ ~'I,,'I 'I"':~ 1'~_1CIClI" ARTICLE 1 THE CONTRACT DOCUMENTS fhe: ContrJl:t Docume:nts consist of this Agree:me:nt. Conditions of the: Contr:lct (Ge:ner:ll. Supplt:me:n[;lry :md Other Condi- :ionsl. Dr.1wing~, Spe:dfic:1tjOI1S, Addend;!. issued prior to execution of this Agre:e:me:nt. mhe:r dm:ume:ms li:.ted in this Agree- ment :md ~Illditk:ltion.-; issued :1t"tc:r e:xecurion of this :\gn::ement: these form the Contr.1ct. :1Od :1re :IS fully :1 p:lrt of the: Contr:1ct as if ;J.t[;lche:d [0 this :\greeme:m or repe:1ted herein. The Controlct represents the: entirt: :.lnu imegr.::te:d :lgreeml::nt be:twee:n thl:: p:.trties hc::re:to :lnu supersc::dc:s prior nc::goci:ltions, represenc-.1tions or :1greements. eithc::r written or or.::J. An c::nume:r:Ition of the Comr.1ct Documents. other than :v!oditk:1tions, appe::lrs in Article: 9. . ARTICLE 2 THE WORK OF THIS CONTRACT The CoOtr:lctor sh:lll execute the entire Work describe:d in the: Controlct Documents. except to the extent specific:1l1y indicated in the Contr:lct Documents to be the responsibility of others. or :IS follows: Bid #11 Hollow Metal - Wood Doors- Finish Hardware (Material Only) Bid Package~ 08111 08211 08710 Standard Steel Doors & Frames Flush Wood Doors Finish Hardware Special Notes~ 1. Labor by Carpentry - Bid #7. 2. Final cleaning of finish hardware by Owner. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION . 3.1 The: d:1te: of comme:nceme:m is the: I.!:lte from which the Comr.lct Time: of P:.1r.1gr:lph 3..! is mc:-.:.~urc::t!. :Jnd shall be: the date of this :\greement. as tirst t\'rim:n :1oO\'e. unless a different d:lte is st:lte:d bdow or provision is m:.u.le: for th.:: date to be fixed in :1 nl)th:e to proceed isslIeu by the O\vner, ([I/Storr II.., .ltUI! 11,- ,'II"m..'I/l't'm,./It. i) il .Ii!),''''' fm", tilt: cI.Ut' "'- Ibis .~gret'mt'/It Ill: if "{lplit,.,b/,'. $ttlle: 1/)"1 ILll! .I"'l! /C'lll:", :l.w,llII " ,,,,,,.... '" p"',:w,/_' Cnless the date of commencemc:llt is est".1blished by a notice to proceeu issued by the Owner. thl:: Comrolctor shall nOtify the:: Owner. through the:: Construction ~1:lI1age:r. in writing not Ie:>:> than live d:.lys hefore cOffime::ndng (h.:: \);",HK to permit the timc::ly filing of mortg:lges. mechanic's Iic:ns :lnu other security interestS, 3.2 The Contr:lctor shall achieve Subscntial Compktion of the entire Work not tater th:m (/I/sl!rl Ibe: ".,/t'",lur ,Iule ur Illllllbt'r of l'ulemlor tlt/.IOS t//ll!r tbe ,Itll""l ,'","menCemr'1ll. ,~/sII il/serl "".1' re:tfllin'mellls fur t-ur/ie:r :;1I1'$I.."'itll (.',lIIlplt'lillll"f ':flr/ail/ p"rtit"',< "llbt' Whrk. if IWI .<ttttetle/st'u'bere ill IIN C:"llIrCl.:1 O".:IIIIl"IIl...) :i<~.:::-:::-::~~-~'--'-" ..------- ART1CLE 4 CONTRACT SUM . f th Cant-C' the Contr:lct Sum ~ rmanc.o e .- . , fundS for the Contr:1ctOr's per 0" __--------ool1:1rs th Contr:lc.or In current /100 ----------- .1 The owner s~ pay e d F;ur Hundred T~elve & no d -:~~;pcOVidc:d in the Cont:=.c: Doc..1mems, ,( 5 i:<ty Nine Thousan ). subject to :1dditions :md de uCtl , C -C' Dcc~mentS :lnd :1re S 69,412.00 .'f:11l1, which :1re described In the ant.... the follOWing :lltern:1te5. 1 - - ' I 2 The Contr:lct Sum is b:lSed upon _'" .... Ib~ Oum~ suinltf-" :0 Ib~ ec<<ution 01 t. th owner' an 110 be ",-~ wr . .a./ULJ le:eby accepted bye. _' d allunatn. tl cUcUlOIIS on OIbW alurn:':~ da" until wbld1 /bat _OUllt IS . o~r id"uil,CIJtfOn 01 accepl. sbOlUing Ib~ amount lor ftQd1 an 'SID" Ibe lIumb..-! or It scb~dul. 0{ 1101Gb otbW alfn7l/J1U UJ~ .~grH7"~t. atflICb . . . . ~.- " ~iI ~ate~ T" BI'TH'LA" OF ."'ES'~ REQUEST FOR INSTAllATION OF BANNER 1. APPLICANT I€-'<" ; S/;"'j"'" 2. ORGANIZATION S+, N\CL"~{<" ~ck 3. ADDRESS Lfo -J S Sf!:. 'S'-/-. Sfi /I LU t'~ TELEPHONE 439 - / ,;1 '10 , 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: W,' lei 'R,' ceo Fe ~+; yo-I 5. BANNER LOCATION REQUESTED: o o ~ Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolliners)* Chestnut Street at Union Alley (Firstar Bank) *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: ItLA.jl.LS+ ;l,l..o - COMPANY INSTALLING BANNER: Hi - Tu~J, S/ GA"l (' o ~r'J1-, 9 , J 99l.a 7. Address Phone FOROFF GEUSEONL Y ,.."....,...,. .....,...--..:.. ,-'-..'.'... .. --, "",--".. ......,........:".,...:. . ......... ,. ,.. . .... ,-..-.... ....... '''...,- .... -,.,." :..,'" D<" .., .....-:[)ate: D MnDOT.' - (Required~orMainStreet Locations) Installerverification ... Date: BANNER REQUIREMENTS ATTACHED CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612..439..6121 (, LG220 Rev06/95 Minnesota Lawful Gambling Application for Authorization for an Exemption from Lawful Gambling License For Board Use Only Fee Paid Check # Initals Date Reed . Organization Name St. Mc;...-r'j. s c..h\.....:rc..~ Street City 1.../0'/ S. ':':ft1-. st. S+; IIwo...t-u- Name of Chief Executive Officer of organization (CEO) First Name Last Name Previous lawful gambling exemption number y. - g;( 00'1- '1:) - DDI S ate Zip Code County M.N 5~O8".:2 \,/Ja.sh;l"'j fu/.-I Daytime Phone number of CEO 'R e.v, F 10'('"; C-V'\ N\.u.~ 31; (~I.:() '-I :YJ - /;170 Daytime Phone Number of Treasurer mp-':J '" reasurer Last Name G I, /0..-. f'7... : '."-.,', ", .:, '-, .-:: ;:::;::~::';;i;i;ml1;1j!i;:im~;]mmmm~~I!immnUv ;;:n~m:i~mm~[ :;'/':::'ijj:'iHi;;,:\llj;t.:; (&/1) ~31-127() ::..:Ty~~:i:~tH~~~~~~'llt;:'Qr~~;',? Check the box below which best describes your organization D Fraternal D Veterans I8l Religious D Other nonprofit Check the box that indicates the type of proof attached to this application . by your organization: D IRS letter indicating income tax exempt status Gertificate of good standing from the Minnesota Secretary of State's office DA charter showing you're an affiliate of a parent nonprofit organization Droof previously submitted and on file with the Gambling Control Board .....::;rr~:~~~d~;:;;I,~~,~;~~::.:,g;,g~w:~................ Name of Estabiishment where gambling activity will be conducted c.-~........c.,h ?o...k: I"- Lot 01'\ ;:.;fth oj. Pine. Sf. I S-fi/h<Jo::tw. M '" Street City State ~-s; og .< Zip Code LJo..s h.,'",,-'j7vY) County Date(s) of activity (for raffles, indicate the date of the drawing) S~pT, ~, /99 (,. Check the box or boxes which indicate the type of gambling activity your organization will be conducting ~ Bingo l'&l Raffles ~ Paddlewheels D Pull-tabs D Tipboards Be sure the Local Unit of Government and the CEO of your organization sign the reverse side of this application. F or Board Use Only Date & Initials of Specialist L L . . . RESOLUTION NO. 96- APPROVING FULL-TIME EMPLOYMENT OF DENNIS P ASKET AS PARKING ENFORCEMENT OFFICER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the full- time employment of Dennis Pasket as Parking Enforcement Officer, from and after May 16, 1996, for a probationary period of six months, is hereby approved; and that as compensation for services the said Dennis Pasket shall receive the sum of $1,768 per month together with all other benefits of City employment. Adopted by the Council this 7th day of May, 1996. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk RESOLUTION NO. 96- APPROVING FULL-TIME EMPLOYMENT OF ANTHONY SPENCER AS PATROL OFFICER BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota. that the full- time employment of Anthony Spencer as Patrol Officer, from and after June 1, 1996, for a probationary period of 12 months, is hereby approved; and that as compensation for services the said Anthony Spencer shall receive the sum of $2,401 per month, together with all other benefits of City employment. Adopted by the Council this 7th day of May, 1996. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk . . . r. . I !. MEMORANDUM TO: Mayor and City Council JJ~ FROM: Diane Deblon, Finance Director DATE: May 2, 1996 SUBJECT: Assistant to Finance Director I am pleased to inform the City Council and recommend Sharon Harrison for the Assistant to Finance Director position. The job was posted in-house, with Ms. Harrison's application and experience rating well over the minimum required. I expect Ms. Harrison to perform the duties more than adequately for the Finance Department and the City as a whole. The Assistant to Finance Director position was budgeted for $36,OOO/year and Ms. Harrison has indicated she will accept this as the starting salary. (Negotiations between the City and AFSME will determine the actual range.) Inasmuch as this is a newly created position, I would also recommend the point values be established with filling out the t.s.p. (time spent profile) after the probation period for the position has been met. With the promotion of Ms. Harrison, it becomes necessary to fill the senior account clerk position and I am requesting City Council approval to begin that process. I would expect to post in-house for one week and then if no applications are received. to advertise in the St. Paul and local papers. If the position is filled in-house, we would also like City Council authorizaion to proceed with advertising for that position. RESOLUTION NO. 96- APPROVING FULL-TIME EMPLOYMENT OF SHARON HARRISON AS FULL- TIME ASSISTANT TO FINANCE DIRECTOR BE IT RESOLVED, by the City Council of the City of Stillwater. Minnesota, that the full- time employment of Sharon Harrison as Assistant to the Finance Director, from and after May 16, 1996, for a probationary period of six months, is hereby approved; and that as compensation for services the said Sharon Harrison shall receive the sum of $36,000 per year together with all other benefits of City employment. Adopted by the Council this 7th day of May, 1996. Jay Kimble, Mayor Attest: Modi Weldon. City Clerk . . .-1 . . . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council Klayton Eckles, City Engineer \L. t. j FROM: DATE: May 3, 1996 RE: PUBLIC HEARING FOR PINE STREET WATER MAIN REPAIRS AND STREET RECONSTRUCTION L.I. 295-2 DISCUSSION Tonight is the date and time for the public hearing to discuss the repair of some water services and street repairs on Pine Street. This hearing is necessary because four properties were left out of the original public hearing. It is possible that these water service repairs will be completed by the property owners. They have indicated that they are willing to do the repairs themselves and this would be the most economical method of doing so, however, since we do not have any signed agreement in hand at this time the City Council should still carry forward with the public hearing. If any time prior to the actual installation of these service repairs the property owners elect to make the repairs themselves. these proposed assessments and improvements can be deleted from the public improvement project. RECOMMENDATION Staff recommends council hold the required public hearing for this improvement and pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. ...,1iJll . . . -~ CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council IL);" / FROM: Klayton Eckles, City Engineer DATE: May 3, 1996 SUBJECT: Approval of Plan Specifications for Pine Street L.I. 295 and 295-2 DISCUSSION Attached is a letter from SEH and a cost estimate for the Pine Street project. Plans and specifications have been completed and are currently under final review. Staff recommends council pass a resolution accepting the plans and specifications and ordering the improvement. RECOMMENDATION Accepting the plans and specifications, ordering the improvement and authorizing staff to advertise for bids. . .. . . . "'SaJ May 2, 1996 Mr. Klayton Eckles, P.E. City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mr. Eckles: 3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, Sf PAUL, MN 55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION RE: Stillwater, Minnesota Pine Street Reconstruction L.I. 295 S.A.P.169-102-03 SEH No. A-STILL9602.02 Enclosed are the final engineering plans, engineer's estimate of cost and specifications for the above noted public improvement. SEH herewith requests that the City Council approve these submittals for the reconstruction of Pine Street from Greeley Street to Seeley Street at the May 7, 1996 Council meeting. We would recommend that the City advertise for bids beginning May 10, 1996, with a bid letting and award on June 4,1996. Thank you for the opportunity to be of service to the City of Stillwater for this project. Please feel free to c tact me should you have comments or questions concerning this matter. D David C. H , P.E. Project Manager tlo Enclosures c: Dick Moore, SEH SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS. MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI LAKE COUNTY. IN EQUAL OPPORTUNITY EMPLOYER CITY OF STILLWATER, MN PINE STREET SEELEY TO GREELEY L.1. NO. 295 SEH NO. A-STILL9602.00 COST ESTIMATE 05/02196 ......-. ESTIMATED ESTIMATED ESTIMATED ITEM NO. ITEM UNIT OUANTITIY UNIT PRICE COST 2021.501 MOBILIZATION LUMP SUM 1 $20,000.00 $20,000.00 2101.511 CLEARING AND GRUBBING TREE 8 $200.00 $1,600.00 2104.501 REMOVE CURB & GUTTER L1N FT 4790 $2.50 $11 975.00 2104.503 REMOVE CONCRETE WALK SOFT 1000 $1.00 $1 000.00 2104.503 REMOVE BRICK SIDEWALK SOFT 825 $1.00 $825.00 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YO 466 $7.00 $3,262.00 2104.505 REMOVE BITUMINOUS PAVEMENT SO YO 12285 $2.00 $24 570.00 2104.501 REMOVE WATERMAIN L1N FT 18 $10.00 $180.00 2104.523 SALVAGE HYDRANT EACH 5 $400.00 $2 000.00 0504.602 RELOCATE HYDRANT EACH 1 $1 100.00 $1 100.00 0504.602 RELOCATE GATE VALVE & BOX EACH 1 $400.00 $400.00 0104.602 RELOCATE YARD LIGHT EACH 1 5250.00 $250.00 2104.511 SAWING CONCRETE PAVEMENT L1N FT 210 $2.50 $525.00 2104.513 SAWING BITUMINOUS PAVEMENT UN FT 733 $2.00 $1 466.00 2105.501 COMMON EXCAVATION CUYD 7626 $4.50 $34,317.00 2105.507 SUBGRADE EXCAVATION CUYD 30 $6.00 $180.00 2105.522 SELECT GRANULAR BORROW ICV CUYD 30 $6.001 $180.00 2105.522 TOPSOil BORROW (CV) CUYD 520 $9.001 $4,680.00 I 2130.501 WATER MGAl 20 $25.00 $500.00 2211.501 AGGREGATE CLASS 4 TON 3855 $8.001 $30 840.00 2211.501 AGGREGATE CLASS 5 TON 5775 $8.001 $46,200.00 2231.501 BITUMINOUS PATCHING MIXTURE TON 8 $24.00 $192.00 2340.508 TYPE 41 WEARING COURSE MIXTURE TON 1212 $24.00 ! $29,088.00 2340.510 TYPE 31 BINDER COURSE MIXTURE TON 1200 $22.00 I $26,400.00 2340.514 TYPE 31 BASE COURSE MIXTURE TON 1200 $20.00 I $24,000.00 2357.502 BITUMINOUS MATERIAL FOR TACK GAL 1050 $1.00 $1,050.00 2503.541 12' RC PIPE SEWER DESIGN 3006 Cl V L1N FT 422 $20.00 I $8,440.00 2503.541 15' RC PIPE SEWER DESIGN 3006 Cl V UN FT 917 $25.00 I $22,925.00 2503.541 21' RC PIPE SEWER DESIGN 3006 Cl III L1N FT 348 $30.00 I $10,440.00 2503.541 24' RC PIPE SEWER DESIGN 3006 Cl III UN FT 691 $35.00 I $24,185.00 0503.602 CONNECT TO EXISTING STORM MANHOLE EACH 1 $250.00 I $250.00 0503.603 REHABILITATE SANITARY MANHOLE L1N FT 20 $265.00 I $5,300.00 I 0504.602 F & I HYDRANT EACH 5 $1,300.00 I $6,500.00 0504.602 F & I GATE VALVE & BOX EACH 2 $500.00 I $1,000.00 0504.602 6' WATERMAIN DUCT IRON CL. 52 L1N FT 29 $22.00 I $638.00 0504.602 ADJUST GATE VALVE EACH 15 $250.00 I $3 750.00 0504.602 CONNECT TO EXISTING CORPORATION STOP EACH 10 $25.00 $250.00 0504.602 CONNECT TO EXISTING WATER SERVICE EACH 12 560.00 $720.00 0504.602 314' CITY INSTAllED CORPORATION STOP EACH 5 $200.00 $1 000.00 0504.602 314' CURB STOP & BOX EACH 12 $300.00 $3 600.00 0504.602 1-1/2' CITY INSTAllED CORPORATION STOP EACH 1 $250.00 $250.00 0504.602 1-1/2' CURB STOP & BOX EACH 1 $325.00 $325.00 0504.602 EXCAVATION FOR CITY INSTALLED CORP. STOP EACH 6 $150.00 $900.00 0504.603 314' TYPE K COPPER SERVICE L1N FT 460 $23.00 $10,580.00 0504.603 H/2' TYPE K COPPER SERVICE UN FT 191 $25.00 $4 775.00 0504.620 WATERMAIN FITTINGS POUND 103 $4.00 $412.00 2506.507 CONSTRUCT DRAINAGE STRUCTURE DESIGN X L1N FT 69 $200.00 $13,800.00 2506.507 CONSTRUCT DRAINAGE STRUCTURE DESIGN Y L1N FT 29 $200.00 $5,800.00 2506.516 CASTING ASSEMBLY R-3067 EACH 27 $350.00 $9,450.00 2506.522 ADJUST FRAME & RING CASTING EACH 13 $400.00 $5,200.00 2521.501 4' CONC. WALK SOFT 11235 $2.75 $30,896.25 2521.501 6' CONC. WALK SOFT 1122 $3.50 $3,927.00 2531.502 CONCRETE CURB DESIGN B618 L1N FT 5400 $7.50 $40,500.00 2531.507 CONCRETE DRIVEWAY PAVEMENT SO YO 388 $25.00 $9,700.00 0411.605 CONCRETE STEPS CUYD 0.5 $0.00 $0.00 0563.601 TRAFFIC CONTROL lUMP SUM 1 $5,000.00 $5,000.00 2564.531 F & I SIGN PANELS - TYPE 'C' SOFT 57.25 $30.00 $1,717.50 0564.602 F & I STREET NAME SIGNS EACH 2 $500.00 $1,000.00 0564.603 4' BROKEN LINE YEllOW-EPOXY L1N FT 400 $1.50 $600.00 0564.603 4' SOLID DOUBLE LINE YEllOW-EPOXY L1N FT 250 $1.75 $437.50 0564.603 4' SOLID WHITE LINE-EPOXY L1N FT 1950 $1.00 $1,950.00 0564.604 ZEBRA CROSSWALK WHITE-EPOXY SOFT 640 $4.00 $2,560.00 2571.504 CONIFEROUS SHRUB SHRUB 20 $45.00 $900.00 2575.505 SODDING TYPE LAWN SO YO 5400 $2.00 $10800.00 . . SUBTOTAL $517,258.25 . +10% CONTINGENCY $51,725.83 SUBTOTAL $568,984.08 +25% ENG & ADM $142,246.02 GRAND TOTAL $711,230.09 . . ,e '. J CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer1L-'l. / DATE: May 3, 1996 SUBJECT: Public Hearing for Sidewalk and Street Improvements on Eagle Ridge Trail and Deerpath DISCUSSION Tonight is the date and time for the public hearing to discuss sidewalk improvements, street repairs and storm sewer improvements on Eagle Ridge Trail and sidewalk improvements on Deerpath. The proposed project contemplates installing sidewalk the entire length of Eagle Ridge Trail and Deerpath and also contemplates making some improvements to Eagle Ridge Trail between Myrtle and Green Twig Way in order to facilitate the installation of a safe sidewalk. Property owners along these streets and along all of the adjoining cul-de-sacs were notified of the public hearing and the proposed assessment of just over $1,000 per lot. Staffhas received a number of comments from property owners in the project area. Staffhas received about a dozen calls opposed to the project. Issues raised include, maintenance of the sidewalk, liability of the sidewalk, assessments to properties not immediately abutting the sidewalk and assessments for street improvements. In addition, staffhas received significant comment from the Deerpath residents who are concerned that the city appears to be ignoring their traffic issue on Deerpath. Residents seem to think that the sidewalk proposal, in some way, is a final solution to this issue. Council should expect a sizable attendance from this neighborhood to discuss this issue. Glen VanWormer of SEH was looking into this issue further and it is anticipated that he will be attending the public hearing. When the feasibility study was presented to council, council raised the issue of including the McKusick Lake pedestrian trail crossing in the feasibility study. After talking with Steve Russell he has indicated that as part of the 1996 planning department work plan this issue will be looked at in great detail. Given the complexity of this issue and the fact it will be looked at later this year, staff did not attempt to deal with this issue any further at this time. RECOMMENDATION Staff recommends council hold the required public hearing, then if council wishes to proceed further with this issue council should pass a resolution closing the hearing and ordering preparation of plans and specifications. MEMORANDUM TO: Klayton Eckles, City Engineer FR: Steve Russell, Community Development Director V DA: May 3, 1996 RE: MCKUSICK LAKE PARK PLAN The Community Development Department's 1996 work program includes preparation of a McKusick lake Park Plan. Depending on the work load, I anticipate plan preparation to begin this fall. We are currently involved with preparing plans for Pioneer Park and "No Name Park" (located off of Greeley Street). When these park planning projects are complete, we will begin study of McKusick. Preparation of the plan will take six months and involve area residents, the park and recreation board, school district officials and DNR. A part of the plan will be to inventory existing conditions, Le., plant communities, views, physical conditions, land ownership. After this existing conditions analysis is complete, uses for the area will be considered (trails, nature preserves or ecologically sensitive areas, viewing locations, landscaping). An implementation plan with cost estimates will be a part of the final approved plan. In anticipation of 1996 plan approval, money could be phased in the 1997 budget to improve the area as a park. ....... .' . . .1 I . . . .-. DA TE: TO: May 3, 1996 Mayor Jay Kimble cc: Councilmen: Gene Bealka, Rich Cummings, Eric Thole, Terry Zoller FROM: Ann McLellan, Resident on East Side of Eagle Ridge Trail SUBJECT: Eagle Ridge Trail and Deer Path Sidewalk Improvement Project I received a notice on a hearing concerning a sidewalk on Eagle Ridge Trail and Deer Path. I live on the east side of the street on Eagle Ridge Trail. I was at the hearing for the concern about traffic in our area. When I bought my property there were no sidewalks which was one of the reasons why I bought on Eagle Ridge Trail. I knew that I would not have to shovel excessively and maintain them for the fear of being sued. This sidewalk would increase pedestrian traffic due to the accessing of all of the city and adjacent neighborhoods as quoted by Klayton Eckels: "The proposed sidewalks would provide neighborhood access to other parts of the city and to city parks, therefore properties throughout the entire adjoining neighborhood are being included within the project area" This alone will bring future problems to this area by people complaining about bike traffic and roller-blading traffic running children and people over. I talked to a City Maintain person who said that each homeowner is liable for shoveling off the sidewalk. I have had snowdrifts created by the plows up to my chest and it will be very difficult to shovel 100 feet of sidewalk in addition to around the mailbox and end of the driveway. Also, I talked to the City Attorney and he said that both the city and the HOMEOWNER can be sued if someone falls on your sidewalk. Most people in my neighborhood work, what happens if it snows while they are working and someone falls? WE AS TAXPAYERS and HOMEOWNERS will be shelling out A LOT OF MONEY. In times of economical uncertainty with rising costs for the essentials, people losing their jobs, and the cost of taxes possibly rising due to the bridge construction you should not expect people to spend an additional $1034. Even people who have good jobs may lose their jobs, like I did, and can not afford to pay this. I can think of the better ways to spend $261,000 dollars if we had to spend $1034: food shelves, the new animal shelter, and more police people. Why would this help pedestrians? Most people who walk on Eagle Ridge Trail walk up Neal Avenue and around to Boutwell and onto Myrtle. These streets do not have sidewalks, therefore, people still have to walk on the shoulder. The taxpayers already paid for hiking trails and parks where people should walk. If the sidewalks were considered because traffic is going too fast, wouldn't speed bumps be better and cost less? It would be more FAIR to BOTH SIDES of the street plus decrease traffic and speeding. I strongly suggest that to be fair you should listen closely to the homeowners who live on the east side of the streets where the sidewalk will be placed. We not only have to pay for the sidewalks like the others but lose our lawns (more pedestrian traffic, lose expensive landscaping, move underground sprinkler systems and invisible fencing) but we also have to shovel, shovel, shovel, and risk being sued, sued, sued. Please do not pass this. It will only create more problems and the City of Stillwater already has enough problems. Even if I did not have to spend one penny I am still very much AGAINST SIDEWALKS! I hope that you will be fair and let other neighbors know what I found out. I will also be at the meeting. Sincerely, Ann McLellan 2336 Eagle Ridge Trail Stillwater, MN 55082 '" 1 .' . . . . \. ~ Tom Peer 100 Mallard Ct. Stillwater, MN 5-5082 rt- MAY 3 - 1996 April 30, 1996 Stillwater City Council Members 216 North Fourth Stillwater, MN 5-5082 Subject: Proposed Neighborhood Sidewalk and Street Improvements - LI; 32-2 Dear City Council Members: Because of my job travel requirements, I am writing this letter in the event I cannot attend Tuesday's, May 7th, city council meeting. My two concerns are the proposed sidewalk along Eagle Ridge Trail and street improvements proposed for Eagle Ridge Trail between Highway 12 (Myrtle) and Green Twig Way_ ---- .J Constructing a sidewalk along Eagle Ridge Trail would be very nice and I am not totally against this project. However, a sidewalk on the east side of Eagle Ridge Trail may only marginally create safer pedestrian travel. In fact, i1 oould cause mnre pedestri.an hazards, If Rotbing is done ahout th.e traffic problem along Eagle Ridge TraiL th.ere could be pedestrian aoodents just getting to the sidewalk; specitkaUy along Eagle Ridge Trail between Green Tv.ig Way and Myrtle. I also question the statement that the proposed sidewalk would provide access to city parks (re: letter dated April 19, 1996, subject, Notice of Hearing of Proposed Neighborhood Sidewalk Improvements authored by Klayton Eckles). What parks? The J;C. Ball fields? Northland Park? I do not think a sidewalk connecting to Highway 12 is a safe route tothe J C fields. It certainly isn't safe crossing Highway 12 to the bike paths. If there is a hazard to be addressed, it should be the int~"ecti-on at Eagle Ridge Trail and Highway l2_ Traffic from several arterial streets and tenible driVing habits (passing on the shoulder, accessive speed, etc.) makes this intersection an accident waiting to happen. Rather than construct a sidewalk, I would suggest three things: 1) Increase the use of speed traps and enforce it to the letter (Eagle Ridge Trail and Myrtle). 2) Canvass all the people who live in Wildwood Pines and Oak Glen (Brown's Creek) and ask them to slow down. Unlike Deerpath, many of the speeders along Eagle Ridge Trail are our neighbors! 3) Here is a novel idea, why not post a speed limit sign? Just in case people forgot the speed limit. Regarding street improvements along Eagle Ridge Trail between Myrtle and Green Twig Way, shouldn't a street last longer than ten yeaxs.? If the contractor did not build the street properly, shouldn't the contractor and city be responsible. After all, isn't it the city's obligation to inspect infrastructure construction projects to make they are done correctly?" Rather than the city only paying a portion of this improvement, either the city pay the entire amount or go after the contractor that did the work! My taxes have increased $800.00 in four- years! This upward trend is very disturbing and to add another $325.00 to $400.00 increase (approximately $125-.00 + interest for the sidewalk and $200.00 plus interest street improvements per the city engineer} is abominable. Due to the increased tax burden and lack of substantial safety benefits, I urge City Council members to vote against the Eagle Ridge Tr:ail sidewalk and street improvement project. The cost-benefit analysis does not add up. If the Eagle Ridge- Trail street improvement must be done regardless of the sidewalk, I strongly urge the cost of this project be paid for entirely by the City of Stillwater or the contractor who did the work; preferably the laUer. Sincerely, . ;;:~ . . . ~SeH MEMORANDUM X ST. PAUL. MN lJ MINNEAPOLIS. MN o ST. CLOUD, MN o CHIPPEWA FALLS, WI o MADISON. WI TO: Klayton Eckles, P.E. Stillwater City Engineer FROM: Glen Van Wormer Traffic Engineer DATE: May 7, 1996 RE: Stillwater, Minnesota Eagle Ridge Trail/Deer Path SEH No. A-STILL9601.00 We have had an opportunity to consider a number of traffic: control techniques along both Eagle Ridge Trail and Deer Path. We have had neighborhood meetings and public hearings with the City Council. Following is a sununary of some of the items which have been considered and what can be done to follow-up on a few of them. Speed limit Reduction A Police Department survey of over 450 vehicles in 1995 showed that speeds on Eagle Ridge Trail and on Deer Path were not high. Discussions indicate that a few people are creating most of the problems. Mn/DOT controls setting speed limits on all roadways and will not authorize reduction below 30 mph without extenuating circumstances which are not present on either Eagle Ridge Trail or Deer Path. Signing New signing is to be installed along Eagle Ridge Trail later this spring. This consists primarily of warning signs and some advisory speed limits which should have some impact on motorists. Because most traffic on Eagle Ridge Trail is local, the signing will primarily be a reminder to motorists. Pavement Marking Double yellow centerlines will be painted on both Eagle Ridge Trail and Deer Path this SUIlUner as part of the City's Pavement Marking Program. This should help to control the traffic by restricting it to one-half of the roadway. In some instances, the markings have reduced speeds and improved driver reaction to the roadway envifoIUl'\ent. Stop Signs Numel'ous studies have shown that installing stop signs for speed control have not worked. In virtually every study, the speeds have actually increased, and stop signs have produced a high percentage of violations. ./ . . I. ... ~~. Klayton Eckles May 7, 1996 Page 2 Speed Bumps Speed bumps are dangerous to bicyclists and emergency vehides, and create a significant liability for the community which installs them. Speed Humps Speed humps ha'Ve been successfully used for speed reduction where most speeds are in excess of 3Omph. For effectiveness, they need to be irlRt.qllpn in $lenac of three Ou d ~l.ri:l.1ghr roaa.way. They also have brought about a significant number of l"\egacyp rf"~rlent ructioIW waeJ.'1I!; 11~t:U:~ are a serles of hUlllp1:i installed. It is unlikely that they would be effective in resolving issues along either roadway. Alternate Routes A study made on Eagle Ridge Trail showed that most traffic on Eagle Ridge Trail is local in nature. Boutwell Avenue and Neal Avenue ill A hpttPT routo Eo. ~"'llt). L...a!.Ck. l)pPf Path has alternate roule~ ~ Bdck Street or as far away as County Road 15 or Greeley Street, but none are as convenient as Deer Path. It will be diifi~t tn nivprt traffic to lU\Oa,,~l' ;!,ul::d without 96!i"l.t: ly pt;; uf physical barrier on Deer Path and without creating $hnilar problems on the alternate route. New Alternate Route (Deer Path) Any p:r:oposed route should be more convenient than Deer Path which is must be somewhat parallel. Some of the alternate conceptual routes which have been drawn up have been very expensive and required significant right-of-way. These studies have been stopped because of the high cost of construction. Street Closure On Eagle Ridge Trail, a closure would not be effective because of the significant distance which Eagle Ridge Trail residents would have to travel. Most of the traffic on Eagle Road Trail is local so there would be little reduction in overall traffic flow and a significant amount of inconvenience. The potC!ntial d6bw.t;; uf Deer Pattl has been somewhat controversial. If Deer Path Were to be closed, a study of volumes on all other alte~t~ routff'i nPfl'nli tn ho mo.... t.e. J..l...uu.L.L~ L1L~ unpaa ot the dUl,o.lug i:!nQ me measures necessary to reduce potential problems on the alternate routes. Sidewalk This is the subject of the public hearing being held today. . . . . Mt. Klayton Eckles May 7, 1996 Page 3 One-Way Streets Development of a one-way pair uSing Brick Street and Deer Path was considered. It eliminates two undesirable movernents at intersections. It also creates some additional traffic on Brick Street and significant amount of inconvenience. It was not reconsidered after the December public meeting. There are other items which were briefly discussed or considered, but had some very apparent problems. The above summary should provide a CUlTent status of studies. Once the Council has decided on the trails and sidewalk issues, the remaining issues could be finalized. tlo . . . I. Robert W. Hoke, II Attorney at Law 206 Deerpath Stillwater, MN 55082 Klayton Eckles city Engineer Stillwater city Hall 216 North Fourth Stillwater, MN 55082 Dear Mr. Eckles: A sidewalk will not reduce the traffic level on Deerpath. The idea of a sidewalk has been specifically rejected by the many representatives of Deerpath who have repeatedly met with you and who have expressed their concerns at city council meetings. Notwithstanding your statement in yqur April 19th letter to the contrary, your proposal was not brought about due to Deerpath neighborhood concerns regarding traffic. You have again lumped Deerpath in with Eagle Ridge Trail and not recognized our differing traffic problems. Your own engineering consultant has confirmed that Deerpath's traffic problem stems from cars coming from households as far north as May Township using Deerpath as a cutoff. This is quite unlike Eagle Ridge Trail's traffic problem. Deerpath's traffic problem is really a Stillwater traffic problem. The residents of Deerpath now expect the city to solve this problem by blocking off one end of Deerpath as repeatedly suggested by nearly everyone involved in this controversy. ~~ cc: stillwater city Council . . . -I Dear Council Member, I strongly believe we need to take measures to make Eagle Ridge Trail a safer place for bikers, walkers and cars. A sidewalk may be one solution to this problem; however, I think some issues related to this sidewalk project need to be evaluated. First I'm concerned about the durability of a sidewalk along the stretch of Eagle Ridge Trail that borders the creek. This section of road along the creek seems to be in need of patching or repair every spring. Will a sidewalk along this stretch of road also be needing annual maintenance? If so, this will be costly. We need to think about this potential problem and how to prevent it before a sidewalk is built. Also I understand that Eagle Ridge Trail from Myrtle to Wildwood Court will need to be narrowed to accommodate a sidewalk on the east side of the street. I am strongly opposed to narrowing this section of road. There are a lot of turning cars at the corner of Eagle Ridge Trail and Myrtle. At the present time vehicles need all the current road space to make safe turns. I believe that narrowing the road at the intersection will make it more difficult for turning cars to maneuver possibly creating conditions for accidents. It would be even more hazardous in the winter since roads tend to be icy at stop signs. Another question to consider is 'Who will shovel this path in the winter?' If this section of road is narrowed, it will be even more important that the path be maintained in the winter. If it is not, people will be walking on the narrower road because the sidewalk would not be shoveled. This would be even more hazardous than it is now! I believe the sidewalk project should be revised so that Eagle Ridge Trail does not need to be narrowed at the Myrtle intersection. Please consider these points mentioned before making this important sidewalk project decision. Sincerely, !2ffrU'~ 7U~ Bonnie Wedel 555 Wildwood Ln . . . , 136 MALLARD COURT STILLWATER, MN 55082 APRIL 3, 1996 KLAYTON ECKLES CITY ENGINEER CITY HALL 216 NORTII FOURTII STREET STILLWATER, MN 55082 DEAR SIR; THE PROPOSED EAGLE RIDGE TRAIL/DEERPATII SIDEWALK PROJECT MAY OR MAY NOT BE A GOOD PROJECT. IN THE EVENT THAT IT IS ACCEPTED BY THE COUNCIL, THE MOST EQillTABLE WAY TO ASSESS THE PROPERTY OWNERS WOULD BE BASED ON THE PROPERTY TAX VALUES RATHER THAN ASSESSING EACH PROPERTY OWNER EQUALLY. SINCERELY, If! Wi! ~M.v-,Y\. DARRELL SORENSON tI MAY, -0,7' 96 (:rUE) 10:41 EDINA MAPLEWOOD p, 002 . May 7, 1996 Mayor Kimble, Regarding sidewalks on Deerpath: . We're opposed to the proposed sidewalks for two reasons; 1) My driveway is already on a hili and it would impair our use. 2) The traffic count must be reduced on our street tirst and foremost. During our last meeting the council stated that something would be done to lower our traffic count, realizing that it was already at a dangerously high level and it would ooly get worse. If you don't cuI-de- sac it, you must at least restrict the traffic by "no right tum from Myrtle", "no left turn from Olive", and "no trucks". Please spend a moment sitting in your car on a few spots on Deerpath, back out of a few driveways, or take a short walk especially from 4.7 p.m. Thank-you, Jim, Barb, Natalie and Nathan YJinen 201 Deerpath H.4394817 W. 770-2661 . . . . ~ April 30, 1996 An Open Letter to the Stillwater City Council Dear Members, . On Aptil 30 we received a letter from Klayton Eckles, City Engineer, telling us about the Hearing on Sidewalk Improvements for Deerpath and Eagle Ridge Trail. We do not favor the proposed sidewalk on Deerpath because: 1. It will lead to NO sidewalks on Olive Street, so going south there is no connection. 2. The Deerpath residents have visited the Stillwater Council Meetings twice in 1995 concerning the heavy traffic cutting through our neighborhood, yet no action has been taken. 3. Our city councilman Richard Cummings recommended the sidewalk feasibility study to include Deerpath without our request or letting us know about it until we read it had been done. At the second council meeting we attended as a group, we heard councilman Eric Thole comment on sidewalks. He said" He wasn't in favor of sidewalks in areas where residents didn't want them." He made that statement after hearing from several Oak Glen residents who were also concerned about traffic, speed of traffic, and lack of sidewalks. We applaud his statement because it shows a concern to at least hear the sentiment of the residents involved. As residents on Deerpath, we, as many others, are concerned about the heavy cut through traffic from Myrtle to Olive. We do need a cut through, but a better alternative is Brick street. Brick Street is a straight street between Myrtle and Olive with clear visability at both ends going East and West. Page 2 Deerpath is a street in the shape of a large "s" without clear visibility at Olive of the East and West traffic because of a hill and curve on Olive. A clear solution for residents of Deerpath and Brick street is to widen Brick street as a "planned" cut through street. Construct it with a median or Boulevard with street lights. The West side would go South and the East side would go North. You could also add a Boulevard cut through to allow for a U-Turn midway between Olive and Myrtle to accomodate the five residents and the church on Brick. Each side of Brick would be two lanes wide. Dee~path then could be closed off at Olive with a cul-de-sac constructed and Deerpath would become a dead-end street going South from Myrtle. The New Brick Street Boulevard would solve the traffic cut through issue yet be eye appealing to all involved and still not be as restrictive to the five Brick residents. The expense of the solution could be shared by Deerpath and Brick residents, along with the City, as many residents would be served in a much "safer" manner than what we have at present. We look forward to working with you to solve the traffic issue which is our urgent concern rather than sidewalks which we have never raised as a concern on Deerpath. We hope this alternative can be considered at the May 7th hearing. ~-rcf3~$ Mike & Beverly Witt 212 Deerpath Stillwater, MN 55082 430-9050 .. . . . .,. . . . Morli Weldon, City Clerk Stillwater City Council 216 North Fourth Stillwater, MN 55082 Dear Mr, Weldon: I would like to express my strong opposition to the proposed sidewalk improvement project L.I. 322. The concerns over traffic and pedestrian travel result from excessive speeding by individuals within the neighborhood, the sidewalk would not eliminate this speeding. Positioning stop signs along Eagle Ridge Trail would slow down the traffic and make the chronic speeders stop at intervals before they build up their momentum. A small group of individuals have taken their own concepts to solve this concern to their satisfaction without the input from the majority of the neighborhood directly affected. This proposal will not solve the real concern of the neighborhood (SPEEDING), but merely pacify the desires with special interests. -------.-...-...--- -~) ------- Trail MAY 07 '96 15:59 M'mlm'IXG PDRPQSE ~~?~,~ 'S ',,~~~Qo,\.'h-~ oL . . L P. 1/1 JW:JIC V'OO ~ J /9 ~ IN ATTENQAffC1t ~)'3:'1 ~~~c.',\ ~~~~~ c:::.,~,~~~ .......... S:--',,~ c ~~ ~ -=.:" \"') ~~~ ~~ ~~~~:~nQ~ ~Q:... :.;\~~,.~~~ ~~~ ~~ ~ ~~. \""~ "5~~~ \.~ ~,~ E:~~"~ ~~~ ,QI ~~~~<i"c..,. ~~~~ '-.N~ ~~~~~ ~ ~~~~~~ ,~'~~~~~-~ i' I n~l.Ii'.GATION REQUUiED' I .-.- --' I I I I , '1 ,. ..... .~- .- I -- ,... ... ." , : , , -L.I~ ..m .t , I .. .. ... .", ... .. -. ... " .' - -, .'.. ..." ... .. ....... .. .-. - r-- i- ...~.. '" ., .. - ,~ - .,. .1.." I I - - .-1 .. "" .. .-' ". - - ... .. '.. "., .m ~,- -.. -- -- '. ..' .N" .' .,. ....... _. -tOo' ..-1-- ". .- - . - ,....-.. .. .- - .. . -...... '. . '. ,-- -- .W. .... .... ... .. .,,- - - .,. ..... . ... .,. ..... .0' W ". ........ .. - "Y <::.~ -.:l~ '""..."...,<""> >v-'l\""~ --<'" \..... "'-- - ~~~",",/~,~<c.. s:.-)~ ~~~~~ ",<... ~ ~o'V~\~. --s::. ......~~~ ~~'-_CYc:c...~~ ~~'--"\"2..'--,~ ~~-" c:::J~~ ~~~ . ~~~~~""^ / ~~......,--'12... '"oS" G=C-~~ or '-~c=::.~~ '\.~~~~~ ~'^....~~~... 5~Q....~~ ~,'\~~~ ~~. ~~~ ~",C::>~ .. ~ ~~~~N'... .. '-<;" "-\~ ~'C- T "~<::"~-m~~ ~\~.,-~'L~ - ~~ ~eN'\ .~ ~~ ~~ ~~,~ . ~'N~ ~<e:: .. ~ ~~ '\.. ~= ' ~~, ~ A ~S ~ ~9-~.s~ ~~~~~~~~~ . ~~a.)~<=~~~~~~~ ~v~C/fE ~~~D'N~ ~~~ ~,,~ ~~~~~ o~ ~:""'~Q.- ~~~~1I . :_~~'~-'S~~)<:~'6 \~:~~~. :- ,,,. \.-z..~ ~~~'9~~~ ~ ~~ ~'=~ ~~""- ~== . ~ ~ ~.. ~,~~ ~ ~~, '8.' C'Wo,~'--_ ~,N:t.~. ~~~L~ V.o~ ~\r.~~~N~ \.<:i>~~~~,. . . . .Jr.--. , - __.._1 . ---..---- ------------ ~------- INTRODUCTION Almost every Qty has experienced neighborhood traffic problems, whether real or perceived. In dealing with these problems, traffic engineers and other problem solvers have come to recognize that there is often no single solution. The North Central Section of the Institute of Transportation Engineers (NCITE) has compiled a list of Neighborhood Traffic Control Techniques and their effects on traffic volumes, speed, environmental issues and safety. These techniques offer a variety of potential alternatives with which to creatively solve problems in partnership with the neighborhoods and elected officials. . Information on these techniques was compiled from experiences in existing neighborhoods. This has allowed us to list community reactions to the various techniques. Even with their past use in existing neighborhoods, some of these techniques are applicable to designs in developing areas. The techniques have been compiled from literature searches, and more importantly, those people who have tried and used the various techniques. In some cases, quantitative data is lacking, so more subjective judgment was applied. Further research is needed to collect the missing data. This compilation is being presented as a tool bar. To make the tool box understandable and usable, we have organized it by ease of implementation. We suggest that the decision makers using this tool box begin with the easiest and least costly techniques, then proceed to the more difficult and expensive alternatives. The tool box is also intended to be used as a communication link to the neighborhood. It is recommended that the information provided in this publication become part of a problem solving and public involvement process. A model process could proceed as follows, with public involvement as appropriate throughout: o Receive request or complaint o Define problem o Conduct data collection/analysis/field review of existing conditions (include surrounding area) o Verify the actual problem and causes o Review "tool box" options o Develop alternative solutions o Select solution based on feasibility/acceptability o Implement trial solution o Review o Finalize solution as appropriate In developing a solution, the user of the "tool box" must maintain an awareness that steps taken, although generally aimed at motor vehicles, may also affect pedestrians, bicyclists, disabled individuals, emergency vehicles, school buses, and utilities. Design efforts should attempt to accommodate the needs of these users. . . Neighborhood Traffic Control, prepared by the NCITE Neighborhood Traffic Control Committee, is a summary of neighborhood traffic control techniques which have been implemented, particularly in the NOTE area (Minnesota, North Dakota, Sou~ Dakota). The volunteer members of the committee are employed by governmental offices and private enterprise. Their participation in the development of this report does not constitute endorsement by these agencies and organizations. NCITE %MnDOT traffic Engineering Water's Edge Building, Suite 250 1500 W. County Road B2. RoseviDe, MN 55113 Neighborhood Traffic Control Committee/Writers Chairperson Tom Sohrweide Short Elliott Hendrickson Inc. Tom Beclcer Rick Dahl City of MinneDpolis Scott Brink City of Golden Valley George Calebaugh City of Brooklyn Park Del Gerdes MinnesotlJ Department ojTransportiltUm Dave Rossman City of Rochester Don Sobania City of Saint Palll Graphics I1y Jim DrIhlsd4, City oj MinnetlpOlis Production Assisbznce I1y Short Elliott Hendric1cson 1m:. Additional information Is available from the: Institute of Transportation EngineelS (ITE) 52S School Street S.W., Suite 410 Washington, D. C. 20024-2197 Telephone: (202) 5S4-8Cl5O Fax: (202) ~ (See Appendix for ITE Osting of pertinent pubUcations) l__~__ ,.,..~.___.w."_._. TOOL BOX i I 1 Truck Restrictions 0 0 0 . 0 0 0 . 0 ~ 2 Increased Enforcement 0 . ~ 0 0 0 0 nI. . Q -, :\ 3 Speed Watch 0 . ~ 0 0 0 0 nI. . 0 ! 4 Variable Speed DIsplay 0 . ~ 0 0 0 0 nI. . 0 5 Watch for ChDdren 0 0 0 0 0 0 0 nI. . 0 6 Pavement Marklnss 0 0 0 0 0 0 0 nI. . 0 7 Street Narrowlns 0 ~ ~ 0 0 0 0 nI. 0 ~ 8 Turn Restrictions . ~ ~ () . 0 0 0 0 0 9 Private Streets ~ ~ Q . Q . 0 nla 0 . 10 Basket Weave S~op Slsns 0 Q . 0 0 0 0 0 . 0 11 Yield Slsns 0 Q 0 0 0 0 0 ~ . 0 . 12 Do Not Enter ~ 0 ~ () . 0 0 Q 0 0 13 Speed limit Chanses 0 0 0 0 0 0 0 . . 0 14 Parkins Restrictions 0 0 . 0 0 0 0 0 0 0 15 All Way Stop 0 Q Q 0 0 0 0 Q . 0 16 One Way Streets Q 0 ~ 0 . 0 0 0 0 0 17 S_top SIp Removal 0 0 ~ . 0 0 0 nI. . 0 18 Chokers ~ 0 ~ 0 0 0 0 nI. . . 19 Partfal Dlverters g ~ ~ () . . 0 0 0 . 20 Street Closure Q . ~ . . . . nla 0 . 21 Full Dlverters Q ~ ~ () . . . nla 0 . 22 Traffic Circles 0 ~ ~ 0 0 . ~ nI. 0 . 23 Median Barriers . 0 . () . . 0 nla 0 Q 24 Speed Bumps/Humps ~ . 0 0 0 . Q nI. 0 Q 25 Curvilinear Reconstruction Q ~ ~ 0 0 0 0 nI. 0 . . 0 LOW. UNUKEL Y. NO >- ~ MID. MODEIlA TE. POSSIBlE LrJ ~ . HIGH. LIKELY. YES () SHIFT PAVEMENT MARKINGS c~R_6 This low cost use of painted lane markings is a very simple attempt to change the pattern of driver behavior on any roadway, but par- ticularly on collector or minor arterials. This - concept utilizes the painted lane line to develop a parking reservoir and, in turn, creates the impression of a narrowed road- way, even if parked vehicles are not present It is generally used where the roadway width is greater than one lane, parking is allowed, and no lane is present. Effects Volumes. It is very unlikely that any reduc- tion in volume would be realized because, in reality, the capacity is not reached. Speed. The impression of a reduced roadway width does appear to affect drivers in a man- ner that tends to slow them down. The reduc- tion may not be dramatic, but it is a noticeable improvement Traffic Noise, Air Quality and Energy Con- sumption. As the level of speeding and potential hazardous driving is reduced, an accompanying reduction in noise is possible. However, there should not be high expecta_ tions for major reductions in noise levels. Air quality or energy consumption improve- ments are not expected. Traffic Safety. The use of the painted line to delineate the parking area not_only creates the impression of a narrowed roadway reducing speed, but also discourages vehicles from . driving In or along the parking lane (especiaI- . Neighborhood Traffic Control January 1994 6-1 Iy when parked vehicles are. not. present). This, in turn, reduces the frequency of at- tempts to pass on the right, use of the parking lane as a thru lane, and other hazardous action by irresponsible drivers. The net result is fewer lane conflicts, more defined driving patterns, and reduced potential for accidents of the pedestrian, passing on right, sideswipe, and parked vehicle variety. _ Community Reaction. Generally speaking, the reactions have been very positive. This application is low cost, easy to do, involves no construction and does not have negative im- pacts on the adjacent property owners. Neighborhoods have indicated that driving patterns have improved and speeds are reduced. Only. complaints (from drivers) have been that traffic moves slower thru the area. Additi011JlI Considerations The use of pavement markings may denote a major street Case Study The City of Minneapolis has used this applica- tion on two collector roadways in residential areas (portland A venue South and Sunset Blvd.) with the result being a better channel- ized vehicle flow and reduced speeds. There has not been adequate time to evaluate impact on accidents. Refel'alCll IaIprorias the Re.id.ntlal SInet Environ...... Mar ~ FHW A ,/,yLTMPS /HUMPS V '.';"'\"~",,,- '.'" ',' ~', , "';',;t.;,, :,. ._ ~_ :.'.' " .il. .'... ~.:. .. . .- .i'>""",i',,1 ".,. .~./' .- Speed Hump . Speed bumps and speed humps are raised areas in the roadway surface which extend across the roadway perpendicular to the traf- fic flow. Speed bumps are generally 3 to 6 inches high with a length of 1 to 3 feet (shorter than the wheel base of an automo- _ bile). They are typically used in low speed parking lots and alley situations. Speed humps, on the other hand, are generally 3 to 4 inches high with a length of approximately 12 feet (longer thaIt the wheel base of an automobile). Effects Volumes. Speed bumps and speed humps will often reduce traffic volumes on the' streets where they are employed. The degree of traffic reduction is dependent upon the number and the spacing of the bumps/humps, the amount of cut through traffic, and the availability of alternate routes. Speed bumps/humps have been used to deter trucks and larger vehicles from using a street. Speed. A speed bump causes significant driver discomfort at residential traffic speeds . Neighborhood Traffic Control January 1994 24-1 ~ /. CHAPI'ER 24 Speed Bump and generally results in vehicles slowing to 5 mph or less at the bump. At high speeds, bumps tend to have less overall vehicle im- pact because the vehicle suspension quickly absorbs the impact before the body can react At typical residential speeds, speed humps cause some driver discomfort and result in most vehicles slowing to 15 mph or less at each hump. At higher speeds, the hump tends to act as a bump and severely jolts the vehicle suspension and its occupants or cargo. Speed bumps or speed humps should only be installed on streets where the prevailing speed limit is 30 mph or less. These devices generally have a continuous effect on vehicle speeds if spaced at less than .800 feet. Once spacing exceeds 800 feet, the effect on speed is only in the immediate vicinity of the bump/hump. Traffic Noise, Air Quality and Energy Con- sumption. Traffic noise is generaDy reduced slightly between the bumps/humps on low volume local streets. At the speed bumps/humps, experience has shown I'~ I!II~ . '. I ,:_ ,~light reduction in noise ,: ~ase in noise leveL The noise "p': ./: bumps/humps is dependent ;~ speed at which the vehicles traverse ,>'8ecause of their effect in slowing traffic, bumps/humps tend to have a negative im- pact on air quality and energy consumption. Traffic Safety. Traffic safety has not been found to be compromised with speed bumps and speed humps as long as proper design and installation procedures are followed when they are installed. Traffic safety benefits can be gained if speeding is involved. Community Reaction. The initial reaction of the people living in the area of the installation is generally positive, while negative reaction can occur from those people who produce through traffic trips in the area. Th~ reaction of the people living in the area can change over time. Legal As defined by the Manual on Unifonn Traffic Control Devices, speed bumps and speed humps are not traffic control devices. They are geometric design features and should be designed and installed accordingly using accepted engineering principles and judgement. Cost The cost of constructing a speed hump has been found to be in the range of $1,000 - " $2,000. Speed bumps cost approximately $500- $1,000. Neighborltood Traffic Control January 1994 24-2 ~" --/(/j "-............ 11i'("~I' 7t r'\.. Additional Considemtiinu The impact on maintenance actiVities such as . snowplowing and street sweeping Is mini- mal. Speed bumps/humps can significantlY" im- pact large trucks, transit and school buses. If used on regular routes of these vehicle types, attention should be given to informing these drivers of proper operation necessary to min- imize impacts. Case Study A series of three speed humps were installed on Homestead Drive in Appleton, WISCOnsin. From a technical standpoint, the speed humps were effective in reducing the 85th percentile speed from 34 mph to 26 mph. One year and five months after the installation of the speed humps, they were removed. The removal was prompted by a survey of the neighborhood residents who directly abutted the street that the speed humps were on. 'J'Im experience allowed for two winters of main- tenance and found that their presence did not create any unusual street maintenance problems. It is interesting to note that the vehicle speeds found to exist prior to the installation of the speed humps returned after the speed humps were removed. Ref~ lnatitute of Tranaportalioa Ensfneers RaId_"" Sar.t o.Ip and Traffic Conlrol A Propoeecl Rec:ommended Pradice of the ......... ofT~ don Enpo... by the TeduIJcII c-.dI SpeeI a-.. Talc Forae Cuidelioa for the Dalp and Applkalloa 01 SpeecI Hum... " ",1'''''-;'/7",,,"7 -- '~:.~_l;~~.1~;-'<.:-, "" . . I. . ..~ MEMORANDUM TO: Mayor and City Council /L-- FR: Steve Russell, Community Development Director DA: May 3, 1996 RE: APPEAL OF PLANNING COMMISSION DENIAL OF FRONT YARD SETBACK VARIANCE REQUEST Background: The Planning Commission reviewed the variance request at their meeting of April 8, 1996. The staff report and minutes from the Commission meeting are attached along with the letter of appeal. If the Council approves the application, the conditions of approval from the staff report should be made conditions of project approval. Recommendation: Decision on appeal request. Attachments: Letter of appeal Minutes and staff report of April 8, 1996 4/13/96 Dear Council Members; On Monday, April 8, 1996 the Stillwater Planning Commission denied our request of a variance at 305 Stillwater Avenue West, case number Vf96-12. We feel there was not adequate discussion of our reasons and logic of the request and we wish to appeal their discussion. There are two main reasons we need the addition to the home. First, due to the addition of our new baby, we need an additional bedroom. Secondly, we do not have a garage. The variance will allow us to accomplish both needs with a minimum of disturbance of our house and property. Extending out just four feet from our existing structure will give us a garage length of 20 feet and put the addition 11 1/2 feet from the right of way. Our house is currently only 15 1/2 feet back although the ordinance now requires 20 feet. We will also be able to add the bedroom above the garage. We, as well as our contractor, feel that this really is the most logical point to add on to our home. Even making the addition flush with the existing house would cause us to loose our east side windows and the addition would still not be in compliance. Building on to the back portion of the home would not be feasible because it is only 1 1/2 stories plus there is a side entry porch. If the variance would not be granted we could not logically add an additional bedroom and would have to build a separate garage in the back of the lot. This, too would most likely require a side boundary variance. Also a separate garage would force us to remove at least two mature trees, and consume much of our backyard. Not to mention approximately 1/3 of our lot would now be a driveway. We strongly feel this is a poor use of space. We do, however, understand the planning commission view of the prevailing set back on our block. In an effort to compromise we could possibly, if needed, modify our request from 11 1/2 to 13 1/2 feet. The addition would then allow us an 18 foot long garage and only extend 2 feet forward of our existing structure. We have discussed our plans with all our immediate neighbors and they feel that the addition is a great idea and that our home would actually look much better with the new addition. We have enclosed their signatures and comments. Please review our plans. We think you will find this is a good idea. Thank you for your time and consideration. Best Regards, Bill & Dawn Tunison ,,- . .I . . . " . I )06 St. Jlw~ h~v" 0-1r'C L-J J . ~~ S"lrvd~ / Ut(U1 ,_" "Jov,c'-t ,. a~O il.v--.''-t . J-'--io-."l!---~~'--C L--,-Tl.-, f"'Jp-v'~/S-~{.:.;f. s, \-ch{-! b" ,\<. h...-c'~"-c""" ~'-c_------<' , f "'" -:<-p-c ,~ I'C c Q ~y' f:,..\..z-? ~.) ~,-' ""e-Lv. l~oc,-~ I~) ,,"--u--l cl,y,>-,- l---"~. po' v i)--<-~ L..,~ l,,~ 0 c.,,1N L- J--( -J t- o ~ .J - -- ", " ,'..1 \r-- r <", tV' ,-I Pi j ,- tl.---'---"-::> J_ \,-l~l~'j-;" ..- - U p(crv".---c.-i r\1__&1 '\--'0--\ v--' \ \ l IU /\) 'J : ( :. vV\ C I.. . ~J '-- \ <: c !-( ,,,",..J, s-<-..,v, L-V ~.).; t <-J. \ l h.0 \ 0- \ \'--(/1 __ {T C vJV\.-V..-'V' C' _____'' \ . t.-...) ; ^ ,C IJL...J-...-") Propo~ A4tli+i ~ r,'----;0~.C' t.}k' stlo-vi-t---l -flttLvl -71",-,,-,( L'';' II -(.1-- .,..f, ~') "'.,; ,^/:L.c -' ~.:l-l +'-'l.' '-~"'----'1,'---<>""""-'J h. L.J';' tl-\ t h: t:. c"'"' +- '-- I _ ',... .) f .. "J.-,--cl<- "u (L--------k" {!v--, -L,> i Lr It ,.--(',1i r-:.,--i .:: h\. l- eT --, I 'J' ,'--~~- ~-- d- c; c, o ,,," {', ,j.--...-t" , ;'/'- t v, ,__---. .7..,-.___-:-J' S-(/" v' L (,- C~ () U 1/~) -k' f' L.,: ~;c,IC--- 51'V ii/J'j '~--'0--:fiL,,?,t, ;'\';'-~') . t--. rP-'-cl ,,,,-,0 rt)O{ lv,11 L<. rL-p :S')v-VV- __ 1[._ SI t.:t ~ ".. -_.,~ ~ L~; #'-- ~(~~ c!.... s ,~_~ , / I Lf V;-< - J "t~c LJI-<.~"'--.j.. i.......1 rf.." C. 1,....... v\...:. -....-'r "^;;.t,.....-'.' fl.. \_ . . . APPROVAL OF IMMEDIATE NEIGHBORS REGARDING VARIANCE REQUEST TUNISON'S - 305 SftLLWATER AVE WEST Address Comments l-\~:J .. ~L\ ~ l / \ ?-~-:/ ({/ ({/;I/Lt ~""( (,1 '11'-.'-- ~~,--c\-:f>.,,,,- \.'.J\-.:\l.... \-\-- c,-, <--;0-_ : ')( 7 {' ,_.i /1 _, ,,:\--_ ~ ,:"? .., , i_ !(4..-f / ~~.~~V~ 3\'~ \iJ. ~"'\\...LW;:>"Ii!'oQ. f).,V It b;Z~,~l" '"F'"l)~ -rl4E 1\lE-IP':..~,-. \\ I-I ~'5 C'~ ?1~,;t ic:&~,-! w:/I )I1C~~ tie. . c:. .~ ". " -' ! ! c;. . o p, tJ I eAM. /-IOtk,JIE ""d/,t.~ t-60~ BETTe.. . :) (3 /2--- 1-1 0 J({~ -, r U i)f'- ) \-" , , .) I S i'i~ q---w- WYL-'-{ \ \ , \ \ tJ U6i/~t1 -3 ~tlf ]; 0/0( rJVI+C6 fDv /26UI'-"'- c) /'t/' ') e- m,;")) ';?-D f/FT~0 - ./ I--"/.v"il!-& 6 nLC'(l cJ ,; ~ (j-vtP - (lcIV- .f1iR'rFS' /' --- e !fit f'-7r; t-f 5 /)J ~iVJJ v --- I. L- :=r-; ~~ : -F~~ fVtl2- - --- '-- (Jo ,,,--.--/ ~- - - :-k~~~ ~---~...~- '~---~I--- ~ - ~--.. T .~' ,,; ~- -'-;Tf ; ; I : -----" . . -_..__.._..._-.....":'....~.-., I i. JOB NO: None " CERTIFICATE OF SURVEY BARRETT M. STACK STILLWATER, MINN. 55082 MINNESOTA REGISTERED LAND SURVEYOR Tel. No. 439-5630 SURYF.YMAl>EF.XCLUSIYELYFOR: William and Dawn Tunison, 305 West Stillwater Ave., Stillwater, Minnesota 55082 IH:SCRII'TION, As Oeser i bed on Document No. 828718: Lot 9, Block 8, Wilkin's Addition, to Stillwater, according to the plat therof on file and of record in the office of the County Recorder, Washington County, Minnesota. NOTES: Orientation of this bearing system is assumed. o Indicates 1/2" 10 iron pipe set marked with a plastic plug inscribed RLS 13774. . Indicates iron monuments found inplace as noted. "M." Indicates measured value. "R." Indicates recorded value. Note cone. block retaining wall encroachment as noted. Underground or overhead public or private utilities on or adjacent the parcel were not located in conjunction with this survey, unless shown otherwise. WILKIN'S ADDITION is recorded as Doc. No. 416049. NEST " I zo "j/r. .JVRr"A'CE ST/LLJ1/4TER "oUT -% .. .:,? rE,;T #'-5 ~,.!l'. ~.I"'.L'i'"G, J1,:~~::'U,'" , R-~/ --""'~I./T-- ,r,wd'/.,!'; d.7?'$",. J P.Sf,'Il.J,6F a..e. l.f'! " / \I, ~ ~ /' /() I , I ~ ~~ \" ~ ~ ~ ~ , ~ ~ I I /' '- \ " r.I-'! Tu~~~ L()7 9 55~ 8..y. h: t .tb~_~. 4''z87/8 '1I~~' tf. :'~,~':..~ #6'. "/I"P'''''' I p.lI1tr R.N ~~~._- --H.~1./7-- ,&,;/.,' . 8 /(J.~',f'.,.. 41. &K. AYE, S8P'/P'~/.E ..... , , hv". /"'", I./~ 'M. I ,. '6' W. ", C4r, I I I I ~~ '-I'll ~",,,, ~"I" 'Ii'.... ~~ ~ 1_ "_7'N:'",._ 'u, 1,,,,- WA4-6w-. I , f}.l~ 8 I.,'t " , ,. _.}'1 ~ ~ ,.; .::J V. I .-w" /.,I! d.N:..v".l ~ I" I 17.~$.4'. ", ~ ..n.__.____ . . .,.- I , I '- I ~gm /""'zt7' ZJ I h.r.by c.nify that this survey, plan, '" repun 'H' rr.par.d by m. or und.r my dir.et ,upervi""n and (hac am a duly R.gist....d Land Surveyor under (he I.,,, "f :~~.~- D.t..!!.P.r..u....?_,._J.~.~.~......_Reg.N" 1 3 7 7 4 . . . I PLANNING APPLlCA liON REVIEW FORM CASE NO. V/96-12 Planning Commission Date: April 8, 1996 Project Location: 305 Stillwater Avenue West Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: William and Dawn Tunison Type of Application: Variance Project Description: Variance to the front yard setback (30 ft required, 11.5 ft requested) for the construction of a garage with a bedroom above. Discussion: The request is to construct a single car garage (14 ft x 24 ft)attached to the house 11.5 ft from the front property line. The proposal includes adding a second story above the garage for living space. There is a prevailing setback in this neighborhood with surrounding houses equally setback from the street. The proposed garage when constructed would project four feet in front of the house. City staff proposes there are more appropriate sites on the lot for the garage. Condition of Approval: 1. Site the attached garage as far back on the site as feasible. . 2. Gutter and eave troughs shall be installed to direct roof runoff to the driveway. 3. The color and building materials of the garage shall match the home. Attachments: Application Form Photos Site Plan CPC Action 4-8-96: 6-2 Denial Case No: ~ Date Filed: Fee Paid: Receipt No. : 5'/967 PLANNING ADMINISTRATION FORM ,..# . ACTION REQUESTED: FEE(l) COMMUNI1Y DEVELOPMENT DEPARTMENT _ Certificate of Compliance $70 CI1Y OF STILLWATER _ Conditional or Special Use Permit $70/170 216 NORTH FOURTH STREET _ Design Review -0- STILLWATER, MN 55082 _ .Planned Unit Development ~. ~ Variance 70 _ Comprehensive Plan Amendment _ Zoning Amendment $300 _ Subdivision $100+$501l0t _ Resubdivision $50 Total Fee The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. PROPER1Y IDENTIFICATION Address of Project .36~ >7'1 Lvvv~t:.A(rE-- W Assessor's Parcel No. . Zoning District Description of Project Af)lh:{l~ Tr5 E>(t.5 r(~~ ~) AQ01f'J4 A~ Ar/,t\(ffw ?//'oJ(;,lr CA-/l-~~5~ wi ~ED f20cn-. A-~ou.e ~ "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and lJeliif, true and correct. I further certify I will comply with the permit if it is granted and used. " Property Owner WILL..tAM tt f)A~,J 'fUNlsor-J Mailing Address 30 > ~'7't<.Lt~~ A (I': W "'51i <..'-"'" ~ ) fl't/'./ 5So7i'Z- TelephoneNo(I+)3S"""l 704..8 ~) S'(gc..L1..o~ Signature N tl1~~t.fs:d'-- Representative Mailing Address Telephone No. Signature SITE AND PROJECT DESCRIPTION Lot Size (dimensions) 40 Land Area ~t>oo S'f-. f(e t- Height of Buildings: Stories Principal .;L Accessory 110 o~~ x , 50 ~SV~;;~'"\\ ~'\ Total building floor Area l 9 S 2. s't ft. V ..-' -; '):- Existing t '-', l sq. ft. (\~ f-I.fl.f ,.. '). ) Feet Proposed ~ gO sq. ft. 'i~i.-j.'(.""" ;:).~o ~'i( 1'1.; Cl- roof P'?ro~~ Paved Impervious Area '-i'1 ? sq. ft. ~I{; 1(0 kJv, 5,.-#-/".;) .\...KvJ~umber of off street parking spaces provided I...:.-~ - f ~ 6---'~w"'J (l)ADDITIONAL ENGINEERING COSTS MAY BE REQUIRED AS PART OF APPLICATION REVIEW . Revised 9/19/95 I ~ ~ .... . . .,' .' ;. '".~ ': '( -, . ."{. -" . -', \~. t. '. ~ I . '. . . ;.~ " .'. t'. ....;..,. .... .~ . .; .' . , .~ . .. " ..' .... : . .,. ",'. .': . . . , ,~ .'.- ,." ": ',~.. I ,'; .'; . "", . I" ."-.' ..' . ".':,: :'..';' " (:,'.. . I -' . - ""~":^h,t)'" ~noti " .'. ,'";: '.~I QI .~I._' ....V,.. "VV~ . _' _. .. el+'" ~ .C+I.'h-:.,...+.......- '.;'.:.': '. . " .!4y~I-~.H4ny:~Hy.'. . .' .... : ,.".. . '~. -DI""n'~:~":' r'^~mtt'\"';'~"' 1("";+". r"^. .~""u ~'A:"':1"W'\''''^'''~ :.' : I 'Q' I'IH'~ '"'....lfI"'QQ~V!' I ,",IlY -,,",VUIIV.. 1~'UI1I""VI ~ -2:i'6Nurth FUlJritl' $t~~~i'" .' . . 'Stiflwater,- MN . }Jo(j82.. . . ' . . ....',.. ." tl" ';., . " .- .' .. , . ~:' J. . . " . ..... . . . ,.". ~ 'Dc'ar Council ~41cm.bc,rs: , . '. ~. ,: . . . .:. '.. t",.:...'... .... .:.... . ".,,'. "." .' Th""'P'\I-, ""., f"... \,~.-;...+j1""'r'\^ """....'"',^"....t'\;,.J"'...""'+I:^", I"", ..."""";,,.u,;....-,... 1"'\1',"'....",..";!,........ fO" a' '. 11~1I"-'J VU_ '~.I J V\.A! \lllly c.&II"" I"v.....,....Q.c.&\lVII 't' -I <,;Vlv.,.,'''t1 VUI . ~"i....uo~., ,. .' vdtic:HI(;~~ Our hopttbh;) to uuiki ct'~irfyi~ (;ctr~a[iC:l(;h~d Y-i::Hay~.~Hha o~droorll' '.above on the east siq~ Of our..t:lome:. We 'f~e.1 this location is thebestoptiqn fOr' our lona and narrow lot (40x150); and would eliminate the need for land ' , .' w- ,. " .. " '.' ". ,. ' ., ,,'_ -." I,' ',. ..' .. ....' ~I"""","i^n' ""k"""",,,,^,,, ' u,"<;.n'.Q~~~' .1,,1 I~II~UO' ., ,.' ,. '.~- \^,'" ~".."'...."""',,, .....:'" ........m^ "'. '>,,1:: c+1"'''''.''r . A",,';'. .",- .....:. i""\"',,"''''''....'''.. '>"."'. - -1 nnl:: ,. Itlt '\.i ""VI v, rao",,", LillO nUl' t,; c.uVV;J VL'II'VVCll~ P,V"UI ruv v,. LJ'VvVIIIUOI VVU I, ,.;J'JV. H "h"A .I-\^~..... 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'I"'l+"'''' "^f!'UI^' "In ""'....'1 ....ou'vv.".. "'0 I"U"t;;I'H IIVV' fJl<;,UI \/VV\.AI 'Vi V 10IU!J\OU "V1 nv........ C4I'Y ur;""-"'"""", ""^ ""',""",,"''''' . A I"", +h"", "",,,,,,;,,,,,,",h,,,..;P'\'" ""'^' I~'" ""''''''..... "'" ,..;....,.,1'\:'.",1"\ +0' +hl"\+ ".,"....V".,O ,""U UIVI"",,,,,,",. ;-\IOV, lItV ItUi~lIVVIIII-~ "VUOU -IIQO IIV.YIIIHUvnQ \ ,~"'Q~ g~f1~ra.i ar~C1 ~ith~r. I ""...+f" n'.... f"'OI +h""+ +............."..."...,..", ""0",;+10'" '~'"U!''' 'g;"o "",.....+....,..,t:,.I" pl..........;n,.; ...........UY, YVV'V I ,. "'~ ~"V ,..,.V.......,,.;oV.... '" V". .. "yv .... '''' ....V....~IIV 'I,,'Y ............. ~ dimension to an othorwise baG!c .box front. Tho proposed addition 'v./ou~d ...."t....,.,,,, A ff'\....+ 'In f""n+ Of +........ ....Xi....;...'" ...+..u....t..r.... m...IAn'" I. ~ -1 ~ II') f........t- f..O....... +........ ..1"'....+ CJ^ UIIV -? '9U' , IIV' ~ 'UI9 U H~UII,=, .;J~I I" V CJ' IQF:'" ~ n . I ffL. Q'U It "! \110 t1~II~ of.\'VCly. ur 28 1/2 'j'~ei Iruflrih~~irt;t:li edSJd. Th~re.are t,;ucrelliiy flU puuiit,; sidewalks on our block. This four foot offset wouJdallow us to put a service door on the west side of the oaraoe. The orooosed oaraae will be too 'narrow . -...,. ~ ." ' ... "'. 'v ,- I,., f..",.,+ +" ,,11,..,.., ....."..0 +.h",., +h,.., ",;~",." ",..,h;".O "'........"'1"1 ",,,,..,.. III nv,.u, \V ""nVW'I'Vl ,\IU;""1 ",IV ;U;1.11:JIl.U VVlllvl ~u...u.~v \"I'''''''V1. Again, thank you for your time and consideration. William and Da'.,',m Tunison 305 Stmwatcr Avenue. Wost '>1::-17nAO 'V;J' -, v-?v ~< .-).---- ~.,~- , -"".......-- .--,,~.-, '" I J 2 3 4 5 6 7 8 ~ .J 10 II >' !l: ~ !Ez ...Jz: ':;!:1 ~ cffio! 13 ~~~ ~~~ ...- f- ...... BI2 R. . .' - ~ .... : #~1i- I.i + , ",.f s:' 18"!f "'1, 1 -~. s. ~ ~ 1 _l \0 l ~ < .t:!", '2 r- -~cu- '0, - . - ~ .t. ~l.,~,""" ~ 7 .0 ._~ C G ~ _J . .. 0 Q , (( - .I.. _ fi ~ [J ~ .~ r--1 -~- ~ ;,J 6 I 1- N 6 Pov R.TN 60 .;0 faJ-- D, . 2.'J 28 o 27 ~/Z D. I . J( 11i (E R, . ~' No x 7S 24 Qr-~-1 D- J. Jt 13 ~l m/J< ph!:> --- ~.~ ..loa 0- ;7 s 20 I~ 0/8 17 16 C1 r~ fl. N.MARTHA ~/; Sll< E:.~"- 1//4 , I J 1 .1 ~ j.....:.i -! -rill' - 1'4 It ,.P:., . f - .. ::~. I 10 ;: J). .. . I7f":IiI ~ II '., r ~ a. :-iiCiiI,l :~ IJ \l ~-- 14 ~ " I .U-J 1.5 / 4 7 " 9 li-}j 11[1J H Q / o o ~ 1...:iJlO Scale of feet. '0......0 ~o 100 lo....- r.."ir- ",. II, IN s~ ".,. c.. . . 0/1. , II . 66 ~ !!.II ~ll ~.. ~It f.():: .JO l!J l! 27 ~~ x, 16 15 14 [2J ~ .~ ~,~ ~ 2/ ~ ~ .... "" t) <3 <'<\ I9U~ (f :2 or, ~ = IK 5 ~ 17 ~ U /6 'so J ~ r~'. · , . Thomas Loome, 320 N. Fourth St., expressed his concern about granting variances without a compelling necessity in residential areas, especially those in historic districts. However, he also agreed that the requested porch and setback would keep the same alignment as a house and porch across the street on Linden. Mr. Weidner asked whether providing another access was a hardship and whether there was some other option for providing access. Mr. Roetman, seconded by Mr. Hamlin, moved approval. Motion passed 6-2, with Mr. Weidner and Mr. Zoller voting no. Case No. V/96-11 A variance to the sideyard setback (5 feet required, 3 feet requested) for construction of a two-car garage at 1522 Meadowlark Drive in the RA-One Family Residential District. Jane Baggott, applicant. Mrs. Baggott explained the variance is needed because of the requirement that the garage be constructed six feet from an existing three-season porch at the home; the porch is constructed on support posts. Members expressed some confusion as to that building requirement. . Mr. Zoller, seconded by Mr. Wald, moved approval as conditioned. Motion passed 7-1, with Mr. Weidner voting no. ~e No. V/96-12 A variance to the front yard setback (30 feet required, 11.5 feet requested) for construction of a garage with upstairs bedroom at 305 Stillwater Ave. W. in the RB-Two Family Residential District. William and Dawn Tunison, applicant. Mr. Tunison explained that to construct the garage even with the house would require changing the windows on one entire side of the house. He also noted that are several houses on the block at about the same setback. Mr. Zoller asked why the Tunisons didn't consider moving the garage farther back on the lot. Mr. Tunison explained that trees would have to be removed, and it would mean having a driveway running the length of the property. Also it would preclude having additional living quarters above the garage. Mr. Weidner, seconded by Mr. Hamlin, moved to deny the request. Motion passed 6-2, with Mrs. Bealka and Mr. Roetman voting against denial. . Case No. DP/SUP/96-13 A design permit and special use permit for a 30' x . . . ~"-::- MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director fL-/ DA: May 3, 1996 RE: APPEAL OF PLANNING COMMISSION DENIAL OF SPECIAL USE PERMIT FOR A TEMPORARY TENT AT THE NORTH END OF THE LUMBERMAN'S EXCHANGE BUILDING (CASE NO. DRlSUP/96-13) Background: The tent request was before the Heritage Preservation Commission at their meeting of April 1 , 1996, and the Planning Commission meeting of April 8, 1996. The HPC recommended approval of the design as conditioned. The Planning Commission denied the request for the temporary tent (see minutes of CPC 4-8-96). The application, staff report and statement of appeal are attached. If the request is approved by the Council, the conditions of approval as listed in the Planning Commission staff report of April 8, 1996, should be part of the approval. Recommendation: Decision on appeal Attachment: Minutes of CPC meeting of 4-8-96 Statement of appeal CPC staff report of 4-8-96 NOTICE OF APPEAL CAn it.. 1:>r/Sl.tp!1C-IJ TO: The City of Stillwater This letter is to serve as notification of appeal of a decision made by the Stillwater Planning Commission, City of Stillwater, at its meeting held on April 9, 1996 relating to a request for a temporary tent by the St. Croix Preservation Company, Inc., dba as the Lumber Baron's Hotel, 101 South Water Street, Stillwater, Minnesota, 54016. This matter is respectfully requested to be heard by Appellants before the Stillwater City Council pursuant to Stillwater ordinances. The appeal is based on the statement attached. The Appellants will be present for clarification and questions concerning their statement. Dated: Wednesday, April 10 , 1996 Respectfully submitted, ,,~.~.,. . . . . . . . ","", STATEMENT OF APPEAL The St. Croix Preservation Company, Inc., dba the Lumber Baron's Hotel, Appellant, states as follows: 1 . That on April 1, 1996 Appellant appeared before Stillwater's Heritage Preservation Commission (HPC) regarding Appellant's request to periodically cover its north patio with a tent. That after a series of questions HPC recommended approval with three conditions, conditions which Appellant does not contest. Staff recommended a fourth condition. 2. That on April 8, 1996 Appellant appeared before Stillwater's Planning Commission and after a series of questions/comments effectively denied the request on a four to four vote. 3. That concerns raised at the Planning Commission are answered by Appellant as follows: a) Parking - While always an issue - is not relevant to the tent request as Appellant has received city approval for a building covering the proposed tented area which would accommodate as many or more people than the propose tent. b) Noise - A valid concern that is as much of a concern to Appellant than anyone, as Appellant will have guests in sleeping rooms approximately 30 feet away paying $200 per night. Appellant simply cannot allow a tented event to add any undue noise. c) Precedent - The Planning Commission noted they had denied a test request in years past by the Freight House. Appellant states now, however, that Planning Commission and/or another body approved a tent for the Grumpy Old Men set, located in close proximity to the hotel's proposed location. If there is a precedent it is that the city looks at each application on a case by case basis and approval of Appellant's request as conditioned does not by itself allow for other approvals. Conclusion: Appellants request to occasionally tent a portion of its north patio is for the purpose of a temporary extension of its conference center and in an attempt to pre-sell selected events with a guaranteed protection from rain. r- f7'/1Il11 ~f' <-- 'I-t~ t Thomas Loome, 320 N. Fourth St.. expressed his concern about granting variances without a compelling necessity in residential areas. especially those in historic districts. However, he also agreed that the requested porch and setback would keep the same alignment as a house and porch across the street on Linden. >cO II . Mr. Weidner asked whether providing another access was a hardship and whether there was some other option for providing access. Mr. Roetman, seconded by Mr. Hamlin, moved approval. Motion passed 6-2, with Mr. Weidner and Mr. Zoller voting no. Case No. V/96-11 A variance to the sideyard setback (5 feet required, 3 feet requested) for construction of a two-car garage at 1522 Meadowlark Drive in the RA-One Family Residential District. Jane Baggott, applicant. Mrs. Baggott explained the variance is needed because of the requirement that the garage be constructed six feet from an existing three-season porch at the home; tRe porch is constructed on support posts. Members expressed some confusion as to that building requirement. Mr. Zoller, seconded by Mr. Wald, moved approval as conditioned. Motion . passed 7-1. with Mr. Weidner voting no. Case No. V/96-12 A variance to the front yard setback (30 feet required, 11.5 feet requested) for construction of a garage with upstairs bedroom at 305 Stillwater Ave. W. in the RB-Two Family Residential District. William and Dawn Tunison, applicant. Mr. Tunison explained that to construct the garage even with the house would require changing the windows on one entire side of the house. He also noted that are several houses on the block at about the same setback. Mr. Zoller asked why the Tunisons didn't consider moving the garage farther back on the lot. Mr. Tunison explained that trees would have to be removed. and it would mean having a driveway running the length of the property. Also it would preclude having additional living quarters above the garage. Mr. Weidner, seconded by Mr. Hamlin, moved to deny the request. Motion passed 6-2, with Mrs. Bealka and Mr. Roetman voting against denial. J Gllse No. QP/SUP/96-13 A design permit and special use permit for a 30' x . r . . . 60' temporary tent adjacent to the northern end of the Lumber Baron's Hotel at 127 S. Water St. in the CBD, Central Business District. John F. Berglund, applicant. Mr. Berglund and Mr. Chuck Dougherty were present for the discussion. Mr. Berglund said they were aware of the HPC's conditions of approval. However, he requested that the staff recommendation that there be no outside amplified music after 10 p.m. be changed to 11 p.m. James Laskin, 308 E. Chestnut S1., suggested that granting the request would set a precedent for the downtown district. He also suggested that the hotel should be completed before being allowed to expand the operations. Mr. Michels, 118 1/2 N. Main St., noted according to the original plans, there wasn't supposed to be a patio there, it was supposed to be part of the hotel building. He also noted that a previous similar request by the Freight House had been denied; granting this request could reopen that issue. Mr. Roetman asked whether allowing the use of the tent would require additional parking. Mr. Russell said the request probably was not an added use; the conference use, restaurant and bar were all addressed as part of the original parking requirements. Mr. Roetman also referred to the earlier denial of the Freight House request. Mr. Zoller spoke in favor of allowing the use for six special events, such as weddings, with review after one year. Mr. Roetman, seconded by Mr. Hamlin, moved denial of the request. Vote was 4-4, with Mr. Roetman, Mr. Hamlin, Mr. Wald and Mr. Fontaine voting for the denial and Mrs. Bealka, Mr. Charpentier, Mr. Weidner and Mr. Zoller voting against denial. Mr. Fontaine told the applicants the vote represented no action and was the same as a denial of the request. Case No. SUP/V/96-14 A special use permit for a 3,280-square-foot addition to Stillwater Fitness Club and 9-car parking lot, with a variance to the front and side lot setback requirements (20 feet required, 6.5 feet and 2 feet provided) at 110 S. Greeley St. in the RB, Two-Family Residential District. Heidi Rosebud, applicant. Mr. Weidner abstained from the discussion due to a business association with the applicant. PlnNNING APPLICATION REVIEW f",{M CASE NO. DP/SUP/96-13 Planning Commission Date: April 8, 1996 . Project Location: 127 South Water Street Comprehensive Plan District: Central Business District Zoning District: CBD Applicant's Name: John F. Berglund, Lumber Baron Hotel Type of Application: Special Use Permit Project Description: A Special Use Permit for the erection of a temporary tent adjacent to the northern end of the Lumber Baron's Hotel. Discussion: The request is to erect a temporary 30' x 60' white tent next to the north end of the Lumber Baron's Hotel to be used for special occasions. The tent would be used periodically from May 1 through October 31 yearly. The applicant has indicated the request for the tent is to protect patrons from the rain. Conditions of Approval: . The Heritage Preservation Commission reviewed the request at the April 1 HPC meeting and recommended the following conditions: 1. The tent can be used a maximum of six weekends in a calendar year. 2. On the selected weekends the tent can be installed of Friday and removed on Monday morning. 3. The tent shall be a neutral color, no "circus" colors. 4. No amplified or broadcasts outside music after 10:00 P.M. 5. The tent shall be approved in writing by the building official and fire chief before the tent is erected. 6. This approval is good for one season - from May 1, 1996 to October 31, 1996 and shall be reviewed for possible extension before the 1997 year season based on 1996 activity. Recommendation: Approved as conditioned. Attachments: Application Form . CPC Action 4-8-96: Denial 4-4 vote. " '!i . . Ie ; ';"",:;;_,"; .:"!;&" ;)J-"~ 'I"::X~ -. ....--.~..;'----..- .....- .~~.~.. . ~ March 19, 1996 To: The City of Stillwater: Attached is a written application for purposes of temporarily locating a 30' x 60' white tent adjacent to the northern end of our building but within our fenced in patio (see attached drawing labled exhibit A). The tent would be in place on or after May 1, 1996 and each successive year and would be removed no later than October 31 of that same year; in addition to being removed intermittantly during the summer as use of the property dictates. The purpose of the tent is simply to cover a portion of our outside patio/deck to protect patrons from rain. The tent is white and is similar in appearance to the tent in exhibit B attached, which was located on city land a few feet northeast of our property during the summer of 1995. Thank you. Respectfully submitted, /! I :L( . n F. erglund /' Secretar~, st. Croix I~reserv~tion Company, Inc., /DBA Lumber Baron's Hotel I " j; 101 WATER STREET SOUTH · STILLWATER, MN 55082 · 612-439-6000 · FAX: 612-430-9393 -~~~~o:~-r J"' 7 , 7 ...'" -". >;:'~~"'- :,..,.; ,- '6J>~-'~-:- ':~p:""~'~ -<,-<-Z'..7 - ." .~-.:.1 . f.wt~'.~~ff~~'-:~~_-~./'~ ..;.~ ...._.:.~_;:;~._:~/:.;.. ...4 ',:,y --""~ . ...~.~ ~, '. . ~~, \..-- ..... - "- < '- "~,. .~~.. . -. """~/~~'..' ,,~". _....i:i.:.~^' '.::~ .~.~~.~:~~~ <"--;"::f~-;".'.'~'-:> -- - ..,,\',~y: >of ",':-,,- :.:'~'- ,. ..1 ~ ", - ~..:; ._-::t.- .;r _ .'_ ~ --. , -. . " f. -- ~--. ''-'.~"""",,, .....,., -~. MAR- 6-96 WED 10:16 CITY OF STILLWATER FAX NO, 6124390456 ... P.02 ~ . PIANNING ADMINISTRATION FORM ACTION REQUESTED: COMMUNITY DEVELOPMENT DEPARTMENT _ Certificate of Compliance CITY OF STILLWATER ~ Conditional or Special Use Permit 216 NORTH FOURTH STREET .A. Design Review STILLWATER, MN 55082 _ Planned Unit Development _ Variance _ Comprehensive Plan Amendment _ Zoning Amendment _ Subdivision _ R.esubdivision Total Fee FEE(l) V..D- iZ.QL170 -0- $270 570 $300 5300 $100+ $50110t S5~ _. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any a.pplication. PROPERTY IDENTIFICATION . Address ofProject.-l.Qj J. wA-nll JTJ Zoning District Description of Project Ofi,' TI-U. ^h~ -tee-V( 'n T., l /Vc~(If t.ft/T> Assessor's Parcel No. I!) II) t i ('" 11 n- It "0 "7( I. C ~H Iff 'I,m - TfI1NIVf!tY- .c f fifE- 8LtU...O;Nt- Sf l .It"fTAclflO "I hereby state the foregoing statemmts and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief. tme and correct. I furtlu:r certify I will complY with the permit if it is granted and llsed. II Property Owner MaiHng Address ST, CRoiX PR1J'fJt..tlkfitA/ (0. tAlC, I ~ I .J. tv A n ~ Jr' J' It Lt-tJ(Tlt t My t y,f 6- 0 110 S/1 f1 ~ Representative Mailing Address Telephone No. Telephone No. Signature Signature e.f~'l/,.t4 ,J~(ftlr",..~ E AND PROJECT DESCRIPTION Lot Size (dimensions) x Land Area Height of Buildings: Stories Principal Accessory Total building floor Area sq- ft. Existing sq. ft. Proposed sq. ft. Paved Impervious Area sq. ft. Number of off street parking spaces provided Feet . (I)ADDITIONAL ENGINEERING COSTS MAY BE REQUIRED AS PART OF APPLICATION REVIEW Re"ised 9/19i95 .'. . . .._.. _.... ... I. ... :..!!:. I ............... \ 7-, ~e.1 ~.-$- ,~ ' .",' /' }' f\ rf-. il.t 51 ur t" --+~ I I . I o ......-- I :i J. ....-..-. ......- .._-- .- ---...---.----.--.... --'--.-..(1: N .-------....----. .----....----.. '. t. I -~- c.)C'~T. ':'ONG, vJ^,l-~ .~.~~c~,:~ ~G.w f(IJC{. 'wA ru~.' J'fft [~r ~"A,t%- - . o~ u. .' .. 1k11t- t @u 1 L.PI lib --- .-.-....--. f. , ", '" . . I . TO: .FROM: MEMORANDUM Mayor and City Council Steve Russell, Community Development Director Il DATE: May 3,1996 SUBJECT: APPEAL OF SPECIAL USE PERMIT AND VARIANCE FOR CONSTRUCTION OF A 7-STORY, 70 FOOT, 74-UNIT HOUSING PROJECT AT 304 SOUTH SECOND STREET IN THE CENTRAL BUSINESS DISTRICT, CBD, ZONING DISTRICT, HAROLD D. KIMMEL, APPLICANT Background: The Planning Commission considered the special use permit for a residential use and variance to height regulations (50 feet allowed 70+ proposed) at their meeting of April 8, 1996. After much discussion and consideration of the project application including public testimony, applicants presentation, staff report, traffic analysis and parking plan, the planning commission approved the special use permit and variance by a 5-3 vote (minutes and draft resolution of approval attached). Appeal: On April 16, 1996, the planning commission approval was duly appealed by Harold Kimmel of 419 . South Second Street (notice of appeal attached). Reasons of the appeal are lack of hardship, traffic and parking impacts. 1.5_ I Discussion: The planning commission action of April 8,1996 was project approval (5-3) including 15 conditions as listed below. Conditions of Approval: 1. The developer shall show evidence of ownership of US West building before a building permit is approved. 2. Twenty (20) parking spaces shall be permanently set aside for US West building use in the development parking structure. 3. A minimum of 175 parking spaces shall be provided on the developed site in the structure and surface parking on Olive). 4. The US West buildings current and future use shall be for office use only unless approved by the planning commission and city council. Provision shall be made for the sanitary sewer line relocation. 6. All fire protection concerns of the fire chief shall be addressed before building permits are issued. 7. Storm water run off rates shall be reduced through project design as approved by the city~, engineer. .. 8. Exhibit "A" shall be the bases of design and building height approval. . 9. The treed sloped areas shall be protected from development impact. 10. The city of Stillwater shall have assurances that 125 additional public parking spaces shall be constructed in a ramp over the Olive and Second Street lot. 11. Two parking spaces shall be provided for each residential unit (parking shall come with unit an not be provided separately). 12. The conditions of approval regarding landscape plan, lighting plan, signage, building materials and material colors from the Heritage Preservation Commission shall be meet before building permits are issued (DR/96-29). 13. A detailed grading. drainage/erosion control plan shall be approved by the city engineer before a building permit will be issued. 14. Park Dedication fees shall be paid for the project based on the new Park Dedication Policy. 15. There shall be no general resident access to roof areas. Additional traffic information has been provided to address the appellants concern for traffic. Based . on the analysis. traffic from the project should not be a significant impact. The project is providing two parking spaces per unit as required by the zoning ordinance for condominium developments. Condition No. 10 of the conditions of approval require 125 parking spaces to be provided off site for public parking. This item is a separate issue to the special use permit and variance. The dr~ft planning commission resolution includes findings for the special use permit and variance is attached. Recommendation: Discussion of appeal. Attachment: Statement of appeal from H. Kimmel 4-16-96 Memo form Glen Van Wormer Traffic Engineer 4-22-96 Resolution of approval CPC/96-1 Staff report and minutes from planning commission meeting of 4-8-96 Project plans .1 . . i. RESOLUTION CPC/96-1 APPROVING SPEICAL USE PERMIT REQUEST AND HEIGHT VARIANCE FOR 74- UNIT HOUSING PROJECT AT 304 SOUTH SECOND STREET TIN THE CDD DISTRICT Whereas. the Stillwater City Planning Commission did receive application for special use permit and variance for construction of a 74-unit housing project at 304 South Second Street in the Central Business District. CBD; and Whereas. according to proposed plan a special use permit is required for residential uses in the CBD District; and Whereas, a variance is required from the CBD height limits, 50 feet height allowed, 70 feet maximUm building height proposed; and Whereas, the Planning Commission did advertise and hold a public hearing on the special use permit and variance request on April 8, 1996; according to zoning public hearing requirements; and Whereas. the planning commission did review project plans and applicant presentation, receive staff report and hear public testimony regrading the proposed project; and Whereas, the Planning Commission did review parking plan and transportation report prepared by Glen Van Wormer, Traffic Engineer; and Whereas, the Planning Commission did review staff report and recommended including 15 conditions of project approval; and Whereas, the Planning Commission did receive extensive public comment regarding the project effect on the city and area; and Whereas, the Planning Commission did consider the unique topographic and locational features of the development site; and Whereas, the Planning Commission did receive recommendations from the Heritage Preservation Commission regarding the design of the project; and Whereas, The Planning Commission did receive appropriate description on how the proposed design and height of the structure minimizes impact on adjacent uses; and Whereas. approval of the project will assist the City in meeting its Liveable Communities Housing Goals. NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF STILL WATER DOES FIND: Special Use Permit 1. That the 74-unit housing project as proposed does conform to the requirement and intent of the CBD zoning regulation, downtown plan and City of Stillwater Comprehensive plan. 2. That 15 conditions of approval have been made a part of the approval to protect the public interest and assure conformity to city park dedication. parking and general zoning requirements. 3. The project as proposed and conditioned will not constitute a nuisance or be detrimental to the public welfare of the community. AND. FURTHER THE PLANNING COMMISSION OF THE CITY OF STILL WATER FURTHER FINES THAT: Variance 1. The topography of the site and conditions unique to the site. including need for downtown parking, steeply sloped areas and vegetative condition create a hardship for development of the site. 2. The approval of the variance is necessary for the preservation and enjoyment of substantive property rights afforded other properties in the area due to its ownership, parking requirements and unique site conditions 3. The approval of the variance is not of substantive detriment to adjacent properties and is consistent with the city's downtown and comprehensive plan. NOW. THEREFORE, BE IT RESOLVED THAT THE PLANNING COMMISSION OF THE CITY OF STILLWATER does approve e the proposed 74-unit housing project including 175 parking spaces (case No. SUPN/96-15). Vote: Approval 5-3 For: Jerry Fontaine. Gene Bealka. David Carpentier. Terry Zoller, Darwin Waldo Against: Rod Hamlin, Kirk Roetman and Tom Weidner on April 8, 1996 Chairman Jerry Fontaine Secretary Steve Russell . . . ... . . . , . . Auri116. 1996 To: The Stillwater City Council Notice of Anneal- Case No. DP/SuuN-96-15 You are hereby notified that the undersigned who is an interested party in the above matter hereby appeals the decision of the Stillwater Planning Commission relating to the above matter taken at its meeting of April 8, 1996 relating to the granting of both the variance and the special use pennit. I am a property owner and occupant of residential real estate located at 419 S. 2nd Street, Stillwater. I am appealing the decision for the following reasons: 1. I am of the opinion that the granting of the variance is at odds with the requirement that the applicant must demonstrate hardship peculiar to the property. As Mr. Russell correctly points out in his April 11, 1996- memorandum to the City Council. personal, family or financial difficulties, losses of prospective profits and neighboring violations are not hardships justifying a variance. As I understand his memorandum, he recommends denying the variance request. The planning commission minutes do not contain any discussion let alone any justification which would substantiate a finding of hardship. There is no justification for the finding of hardship. Our Court of Appeals in a decision involving one of our neighboring communities said that if an applicant for a variance purchases property with actual or constructive notice of a zoning ordinance's restrictions, then its hardship is self-created and does not constitute undue hardship within the meaning of Minnesota Statutes 462.357 Subd. 6 (2). Castle Design and Development Co.. Inc. v. City of Lake Elmo. App, 1986.396 N.W. 2d 578. The only conclusion that one can draw is that there is no legal way that the City of Stillwater can grant a variance in this case because the applicant clearly is aware of any hardship which exists and is presently not the owner of the property. 2. I am of the opinion that Mr. Van Wormer's traffic analysis is inadequate. He does not discuss the present traffic conditions at the site. He does not discuss the fact that Nelson Alley is a narrower than nonna! street (alley actually) which of necessity has sidewalks on each side and building which abut directly on the sidewalk. There is currently parking on one side oniy. The intersection of 2nd and Nelson Alley is a dangerous intersection because the terrain obstructs vision. Nelson Alley traffic is currently stopped before it enters 2nd Street. That stop sign was erected after a number of accidents at that intersection. I can personally attest to at least one of the accidents. Similarly the exit from the development to 3rd Street over Olive which Mr. Van Wonner suggests as an alternative is also a difficault and dangerous intersection because of the terrain. Entering 3rd Street from Olive is difficult during all hours of the day because 3rd Street is an extremely busy street. There is already a significant source of traffic on that street from the Cub Foods development. 3rd Street and 2nd Street are the only entrances to down town from the south except Main Street. 2nd 1 ~. ~ ....-.. Street is closed from November through March. A cursory inspection will reveal that the route over Olive to 3rd street will frequently be unusable in winter months both east bound and west bound. I have lived in this neighborhood for more than 25 years. Second street traffic years ago was very light. That is no longer the case. Parking is only permitted on the east side of Chilicouth Hill. In years gone by the only parking on Chilicouth Hill occurred during events such as the 4th of July. During the past summer it was my observation that the entire length of Chilicouth Hill was parked full on most Friday and Saturday evenings and frequently on Saturday afternoons. I think that the present traffic congestion and the present difficulties of parking are much more severe than Mr. Van Wormer apparently realizes. In fairness he apparently did not make any attempt to analyze the present conditions or if he did he does not make any comment. I think that any analysis of traffic and parking problems relating to the proposed project which does not address the present problems is not really an analysis. Entrance from Nelson Alley to Highway 95 on evenings and weekends is very difficult and time consuming at the present time. I would suggest that an automobile waiting to make a left turn from Highway 95 to Nelson Alley west bound would be a very bad traffic impediment to the already terrible situation which exists. It would be impossible on Olive Street. The realities are that this large development is in effect being proposed for what is essentially a dead end street. There is no reasonable means of ingress and egress for a development of the size proposed. 3. The parking problem should be resolved on the site. It is difficult for me to tell from the information I have exactly how many on site parking places are planned. Certainly two per unit or 148 for the proposed 74 units is a bare minimum. That makes no provision for visitor parking. If! read the proposal correctly) 165 sites are proposed. I assume that if the units are as proposed two car families would be the norm. There is no reason in planning this development to create additional parking problems for an already over burdened system in the down town area. It appears to me that the City originally was willing to consider the possibility of this development with the understanding that the developer would provide 100 to 150 public parking places. I have read the developer)s proposal of April 12) 1996 and wonder in what respect that proposal could be construed as one under which the developer is providing additional parking. It would appear to me that an up-front cash contribution from the developer to the city which compensates the City for its abandonment of a parking lot on this site and the construction of an expensive ramp on the Olive street site would be in order. The City should not be in a position of pavin2 real estate taxes. development fees and lease payments on a public parkin2 lot as the developer proposes. 4. I do not object to the granting of a special use permit for a residential use in this district) but I do object to the granting of such a permit for the proposed use because it does not take into consideration the problems associated with the downtown site. It pushes the density to the limit. It 2 . . I . I . . ~. makes the parking problems more severe. It intensifies an already disastrous traffic problem. If the City accedes to the developers request that the City assume the costs of sewer, water and storms sewer improvements required, the land cost per proposed unit of the development is only $8,000.00. When the proposed development is for units costing upwards ofSI75,000.00 per unit, that per unit land cost is clearly not excessive. Mr. Moran said at the planning commission meeting that he believes the proposed number of units is the minimum number to make the project viable. That comment is not relevance to the issue of whether or not the variance and special use permit should be granted. The planning commission and the city Council need not concern themselves with the viability of the project. Since this is not a permitted use, a variance has been requested and the City presently owns the property, the first consideration and only consideration should be the impact on the health of the City's down town and the City as a whole. For the reasons I have set forth I do not believe that the project should be approved unless it is scaled down considerable. If that makes the project economically impractical, the project should be abandoned. I believe that Mr. Weidner's comments as reported in the planning commission minutes are well taken. 5. I might add that I do not object to the project because of any impact the project might have on my own property. Frankly even though it is directly across the street from my home, I doubt ifl could even see it in the summer months. Except for the traffic and parking problems which I am confident this project will generate, I suspect the lumber yard created more noise and distractions than this development would create. I simply do not believe that it is in the best interests of the City. I think the City should use the leverage it has in this situation to have either a development which is well suited to the City or no development at all. Respectfully submitted, t2/rtJ -Harold D. Kimmel 419 S. 2nd Street Stillwater, MN 55082 (612) 439-4697 3 MEMORANDUM . XST. PAUL MN = MINNEAPOLIS, MN o ST. CLOUD, MN o CHIPPEWA FALLS. WI o MADISON, WI TO: Steve Russell, Community Development Director City of Stillwater FROM: Glen Van Wormer, Manager Transportation Department DATE: April 22, 1996 RE: Stillwater, Minnesota Condominium Development Olive Street and 2nd Street SEH No. A-STILL9601.00 Our memo of AprilS, 1996 responded to your request for a review of the traffic impacts of the proposed high rise condominium development at the southwest comer of the intersection of Olive Street and 2nd Street. That memorandum provided information relative to the number of vehicular trips that would be generated by the development, the routes that they would take and the additional traffic that would be placed on various streets or intersections as a result of the condominium construction. . Since that memo, we have received a copy of the notice of an appeal sent to the Stillwater City Council by Mr. Harold Kimmel. Some of Mr. Kimmel's concerns relate to traffic, in particular to the study which we provided. Mr. Kimmel makes a number of very valid observations in his April 16 memorandum. Our analysis focused on the impacts that the additional traffic generated from the condominiums would have on the conditions cited by Mr. Kimmel, based on our knowledge and observations in the downtown area. As an example, Mr. Kimmel points out that Nelson Alley is narrower than a normal street and with parking one side only. Almost all traffic generated by the condominiums will quickly learn routes through the downtown area and probably will avoid Nelson Alley. We assumed that there would be approximately 10 vehicles per day eastbound and 40 to 50 vehicles westbound on Nelson Alley in an average day. With this traffic spread throughout the day, the additional westbound traffic would average only about three vehicles every hour. That additional traffic on Nelson Alley should have little, if any, impact on the street. The memorandum from Mr. Kimmel also points that access is difficult from Olive Street onto 3rd Street, and that 3rd Street is quite busy. Our traffic analysis recognized that fact and placed the morning traffic outbound from the condominiums primarily onto Nelson Street and Main Street to the south. Most of the traffic that will use 3rd Street and Olive Street will be returning traffic making a right turn from 3rd Street onto Olive Street. Because the condominium traffic will be repeat traffic, motorists will learn that at certain times of the day, the left turn from Olive Street to 3rd Street is difficult and will probably find an alternate route. This was taken into account in our .1 . . i. Mr. Steve Russell April 22, 1996 Page 2 figures. Even with this dispersion, we anticipate that there would be approximately 155 vehicles total utilizing Olive Street east of 3rd Street. This equates to about one vehicle every 7 minutes, which also is relatively small. On those occasions when Olive Street is not in good driving condition, traffic will probably utilize 2nd Street, Chestnut Street and 3rd Street or utilize Main Street. One of the observations was that 2nd Street traffic used to be relatively light and now it is heavier. We fully agree with Mr. Kimmel's statement. This tends to reinforce statements we have made that the backup of traffic from the existing lift bridge tends to divert traffic to a number of routes in residential areas within the community. In routing traffic from the condominiums, we utilized routes that knowledgeable people would take. As an example, traffic traveling to the north or across the bridge to Wisconsin would likely take 2nd Street to Chestnut Street and then cross the bridge or turn onto Main Street. We did not route anyone to Nelson Alley or Olive Street to make a left turn to go north on Main Street. The development will generate approximately 518 trips in an average day. If this is averaged over the major traffic hours of the day, this equates to approximately one vehicle trip every 2 minutes. With a distribution of traffic traveling to or from the site and with traffic utilizing different routes, the additional traffic can be absorbed. As an example, if 100% of the traffic were to utilize the single route away from the condominiums, it would average only one vehicle every 4 minutes. We are very aware of the present traffic congestion in many parts of Stillwater. We provided Mn/DOT with a considerable amount of information relatively to backups, diverted routes and traffic concerns as part of their analysis of the existing situation in connection with the bridge studies. The access from the condominiums onto 2nd Street and the dispersion of the traffic to the different intersections and streets within the downtown can be absorbed, even at the heavier traffic times. If the condominiums were to be built east of Main Street or if much of the traffic would be oriented to the Main Street and Chestnut Street intersection, we believe there would be some valid traffic considerations relative to permitting the development to proceed. At the proposed location, the additional traffic volumes can be absorbed into the flow of traffic. Mr. Kimmel also raises several questions regarding parking. We have also worked with the City on a number of parking issues, but have not been asked to address parking in this development. Part of the long range plans for parking had consideration of a parking structure on the existing City parking lot in the northwest corner of Olive Street and 2nd Street. We can, if you desire, further pursue some of the parking issues. However, we know that you are very knowledgeable of the parking issues, concerns and plans. We hope this additional information and responses to some of Mr. Kimmel's concerns and observations is helpful as the City continues deliberating the condominium development proposal. If you have any questions or need any additional information, please call me. tlo c: Klayton Eckles, City of Stillwater Nile Kriesel, City of Stillwater Dick Moore, SEH t-- -... PLANNING COMMISSION April 8, 1996 . Present: Jerry Fontaine, chairman Glenna Bealka, Dave Charpentier, Rob Hamlin, Kirk Roetman, Darwin Wald, Thomas Weidner, and Terry Zoller Others: Steve Russell, Community Development Director Absent: Don Valsvik Chairman Fontaine called the meeting to order at 7:05 p.m. Mr. Fontaine asked that the minutes of March 11, 1996, be corrected to indicate a 6-3 vote on Case No. SUP/96-7, with himself voting against denial. Mr. Wald, seconded by Mrs. Bealka, moved approval of the minutes as corrected; all in favor. V Case No. DP/SUP/V-96-15- A design permit, special use permit and . variance to the height limits (4 stories and 50 feet required, 6 stories and 70 feet requested) for construction of 60 condominium units and nine townhomes at 301 S. Second St. in the CBD, Central Business District. Gerrard Realty, applicant. . Representing the applicant were Bill and Pete Gerrard; Lou Moran, architect with SEH; Mark Balay. Mr. Moran explained that the developers used the city's site guidelines as a base in developing plans. Purchase agreements are pending to bring the site out to Olive Street. Mr. Moran provided elevation sections from Olive and Third streets. The buildings will be 100 feet from the edge of Third Street, and views of all the Third Street buildings will be maintained. The maximum height of the condominium units is about 800 feet, with a small elevator shaft exceeding that height. According to the ordinance the maximum allowable height would be 780 feet (50 feet above the mid-line point of the parcel, which is about 730 feet). Mr. Moran pointed out the condominium units could be constructed without needing a variance. However, in order to protect the views from Third Street and accommodate the topography of the site, the elevation of the buildings was staggered, with the units exceeding the allowable height moved to the west and south of the development. . ..' . . '. .... Mr. Fontaine noted the provIsion of the 150 public parking spaces required of the developer remains a concern. Mr. Moran said the latest proposal is for the developers to construct a 3-story parking structure at the city- owned parking lot at Olive and South Second Street and then lease back to the city 150-165 public parking spaces. In addition, temporary parking could be accommodated at the USC site until actual construction begins. Mr. Hamlin expressed his concern about the potential for changes in the final building product, changes, for example, in colors, building materials, roof lines, etc. Mr. Moran said an "inherent risk" is that developers are never in a position to provide full working documents when asking for approvals as it isn't known until three or four months into construction documents that exact costs are known. Mr. Hamlin asked whether there were any maximum/minimum limits the developer could provide. Mr. Moran responded that the buildings will be brick; the buildings will not be any higher than shown and probably no lower. Mr. Moran also said he believes the proposed number of units (74) is the minimum number to make the project viable. Mr. Weidner asked how many units exceed the allowable height; 14 units require a height variance. Later in the discussion, Mr. Moran said 12 of those units could be built within the height limitations of the ordinance; however, doing that would go against the HPC site guidelines, he said. Mr. Wald asked about sewer and water to the site. Mr. Moran noted an existing sewer line would have to be relocated; water service would come from Third Street. Mr. Moran said the developers are asking the city to pay for the utility costs. Mr. Fontaine asked about the ramifications of run off and storm sewer; Mr. Moran said those were design problems that the developers would have to accommodate on site. Thomas' Loome, downtown business owner, expressed his concern about parking; he said here needs to be an assurance that more parking will be provided. He also noted the USC storage site is the only open site remaining in the South Main Street area. Mr. Moran explained the most recent parking proposals, and later indicated a possible timeframe for completion of a public parking structure. Mr. Nolde, 311 S. Third St. (business), spoke of the complexity of the deal. '~I, '" ... Richard Koop, 1921 Oak Glen Place, spoke in favor of the project, but suggested that granting the height variance might be setting a precedent . for other projects in the downtown area. Janie Eiklenborg, 315 S. Third St., spoke against the requested height variance. Ronn Hechter, Grand Garage, raised a concern about parking, as well as a potential problem with water on the site. Don Anderson, Andiamo Enterprises, asked how the public parking plans would impact the Andersons plans to convert the former USC retail building. He pointed out their plans could be delayed if parking isn't provided by the spring of 1997. Mr. Russell noted that a condition of approval is the provIsion of public parking spaces. It is up to the City Council to determine the financial implications of the parking proposals, he said. Gary Kriesel,. 1451 Lydia Circle, asked about the cost of water and sewer and the relocation of the sewer line; he suggested there was a need for affordable senior housing in the downtown area; he questioned whether a . parking ramp would accommodate future needs; and he asked about monitoring of the environment cleanup at the site and whether the city might incur future liability. James Laskin, 308 E. Chestnut St., expressed a concern about the roof lines and appearance of the upper condominium levels; he also asked about the appearance of the parking structure and whether it would be architecturally pleasing. Jay Michels, HPC member, said that commission also had concerns about the "dormitory effect" of the condominium units. He said the HPC worked hard on developing specific site guidelines and said the developers have been very open and have done a good job in working with the HPC to address design concerns. Mr. Fontaine asked whether the height of the structure was addressed by the HPC; Mr. Michels said the HPC's concern has been meeting the site guidelines developed for the entire property and how the project fits into the site. Mr. Roetman asked whether the developers would be responsible for park dedication fees under the city's new guidelines. Mr. Russell responded in the affirmative. Mr. Roetman suggested adding park dedication fees as .. . I .' . . Ie I .s. ... required by the city's revised Comprehensive Plan as a condition of approval. Mr. Weidner spoke of the limited space in downtown Stillwater and the potential impact of this project on the city for the next 50 years; the city's needs might change in the future. He noted the developers do not own the property and the project does not meet the city's guidelines. Therefore, he said he could not vote in favor of the project despite the conditions of approval. Mr. Hamlin agreed that granting approval might create a problem for future alternatives for the city. He also suggested the project bumps the boundaries of visibility. Mr. Zoller agreed the project has its good and bad points, but said it helps the city meet the Livable Communities Act and adds a permanency to downtown. He also noted the project could be built without a height variance. Mr. Fontaine agreed that the survival of the downtown depends on getting people to live there. Mrs. Bealka moved approval of the variance and special use permit removing condition of approval No. 8 and adding a condition regarding park dedication fees. Mr. Hamlin asked that elevation drawings showing the height variance units located to the south and west of the site be marked as an exhibit and retained for future reference; he also suggested adding a condition of approval that the parking ramp on Second Street be approved by the HPC. Mr. Russell suggested adding a condition of approval prohibiting any roof top pedestrian activity other than needed for maintenance purposes. Mrs. Bealka accepted the added conditions of approval. Mr. Zoller seconded the motion. Motion passed 5-3, with Mr. Hamlin, Mr. Roetman and Mr. Weidner voting no. Case No. V/96-10 A variance to the front yard setback (20 feet required, 2 feet requested) for construction of a deck/porch on a residence at 324 N. Fourth St. in the RB- Two Family Residential District. George Ghanem, applicant. Mr. Ghanem explained he wished to building the deck/porch to provide a fire exit for the bedrooms on the third floor. Currently, he said the only exit is on a steep part of Linden Street which can be very icy in the winter. He also said old maps indicate there was a porch on the house at one time. . PLANNING APPLICATION REVIEW FORM CASE NO. SUPN/96-15 Planning Commission Date: April 8, 1996 Project Location: 301 South Second Street Comprehensive Plan District: Central Business District Zoning District: CBD Applicant's Name: Gerrard Realty Type of Application: Special Use Permit and Variance Project Description: Special use permit for residential use in Central Business District, CBD, with a variance to the height requirements, 50 feet allowed, 70 feet and 7 stories proposed. Discussion. The request is to construct 74 housing units, 65 condominiums and 9 townhouse units with 165 parking spaces on a 76,245 square foot (1.75 acre) site. See attached site location map. The site includes the UBC lumber material storage yard 63,485 square feet and a portion 12,760 square feet of the US West Building site. The City of Stillwater owns the UBC storage site. The developer has an option to purchase the US West site. Building and parking covers 56,094 square feet or 75 percent of the site. . Proiect Setting. The project site is located at the foot of Chillicothe Hill. Surrounding the site to the south is the CUB parking lot (elevation 807) and CUB corporate office - to the west is Third Street. A duplex, an office/residential use and condominiums are located along Third Street. The elevation of the street runs from 760 at Olive to 790 near the CUB entryway. The Olive Street parking lot (50 spaces) is located to the north of the site (elevation 710). To the east of the site is the old UBC retail store and grand garage parking lot and restaurant. Gordon Iron Works is also located to the west. The planning commission previously approved the conversion of the UBe retail space to a deli/commissary (Case No. SUP/95-33 attached). The site is located on the edge of the Downtown Central Business District. Downtown Plan. The adopted Downtown Plan examined downtown parking needs and identified the sties at the corner of Olive and Second Street as the location for a downtown parking structure. Three sites were located in the plan; UBC retail, UBC storage and Olive Street parking lot (see map). The downtown plan indicates a need for 200 parking spaces in the South Main Street area The plan also indicated that certain downtown sites may be appropriate for multifamily housing. A site just north of the Desch Building along Main Street was identified as such a site. . Comprehensive Plan. The recently approved (December 1995) comprehensive plan took a fresh look at future housing growth in the exiting city and through city expansion and identified sites along Second Street as appropriate locations for infill housing (see attached comp plan land use map and housing section page 6-3) The plan identifies the project location as an appropriate site for infill multifamily housing. The livable communities program also sets a goal for the city to provide attached housing. This site is one of a handful of sites in the city that could accommodate multifamily housing. Project Utilities. The site is serviced by city water, sewer and storm sewer. A major sanitary sewer line runs through the site and will have be relocated. Water service will have to be obtained from Third Street and storm sewer runoff minimized. The storm sewer is at capacity and methods to reduce site runoff will have to be incorporated into the design of the project. The city engineer is reviewing the utility improvements necessary to service the project. The Fire Chief has indicated concerns for lack of access for fire protection. The applicant is aware of his concerns and will work with the fire chief to meet fire and building code requirements. Traffic Impact. The project contains 74 condominiums units and provides 2 parking spaces per unit plus guest parking. The city's traffic engineer has reviewed the projects traffic impact with the existing street system and concluded that the system has adequate capacity to accommodate trips generated by the project (see attached memo form Glen Van Wormer. 4-5- 96). Traffic conditions in the area should improve from the UBC use. Design Review. In August of 1995. the project applicant, Gerrard Realty, approached the city council and requested city consideration of purchase of the UBC site from the city for a joint housing/city public parking project. The council agreed to consider a residential use on the site so long as 100 -150 public parking spaces were provided. The council commissioned. at the request of the city's HPC, design guidelines for the site. The enclosed Bluff City Site Design Guidelines resulted. The Heritage Preservation Commission recently reviewed the project at its meetings of February 5, March 8 and April 1. At its April 1 meeting, the commission conceptually approved the project with conditions of approval regarding, signage, lighting, landscaping, materials. colors and roof treatment. The HPC felt the development concept followed the Bluff City Site Design Guidelines in terms of pedestrian orientation. setback. proportion and height. materials and finish and parking. Some commission members felt that design, materials and color selection could further break up and reduce the massiveness of the development (bluff city site design guidelines attached). Parking. The Downtown Plan identifies the need for 200 parking spaces in the South Main Street area. A purpose for the city's involvement with UBC was to secure the site for a public parking lot. The current housing development plans before the planning commission contains 165 parking spaces. The parking ordinance requires two parking spaces for each condominium unit or 148 spaces. . . The US West site, is being used as part of the project. The US West site currently contains . 26 parking spaces. With the construction of the proposed project, parking for the US West.. ; building will be eliminated or reduced to six spaces. The building contains 14,000 square feet . and as an office use would require 47 spaces. Currently US West owns the building and uses it to house telephone switching equipment. Of the 14,000 sq. ft., there is 3,000 square feet of office space not used by US West. At some point in the future US West may move out. A new use would most likely need more than six spaces. With the purposed project in place, only six parking spaces would be available to support the building. To maintain the current parking availability for the US West building, 20 spaces should be provided on the proposed development site for US West use. These parking spaces could also be used as condominium guest parking after normal working hours. If the US West building was converted to some other non-office use, the shared visitor/US west Parking arrange may not work. Special Use Permit. A special use permit is required for residential development in the CBD Zoning District. The downtown plan and comp plan indicates the appropriateness for such uses areas in downtown locations. The proposed location is along Second Street at the edge of the downtown bluffline. Other uses along Third Street are residential. The proposed use is compatible with surrounding uses with the possible exception of Gordon Iron and Metal Yard across Second Street. Variance Setback - The required and proposed setbacks are shown on the site plan (first page of plan submitted). The CBO regulations require 15 front, 10 side, 20 rear. Exceptions in the CBO district can be granted for infilllots were setbacks can be similar to the adjacent building. The proposal seems to fit the exception provisions. . In this case, the US West building and other building to the north along Second Street are set at the front property line typical of downtown main Street development. The proposed development would continue the 0' setback pattern. Side or rear setbacks are next to steeply sloped treed or vacant lands with minimal impact on adjacent buildings. Height - The CBO height regulations allow a height of 50 feet or 4 stories. The proposed development contains 8 levels, two below grade garage parking levels and building components of various levels (4 - 6) above the parking. The site survey map shows site elevations with the building foot print overlayed on the site. The site slopes up to the south and west from 720 to 750,730 being the main existing site floor level, 740 around the edge and 750 up the slope. The floor of the first parking level is 721. The top level of the highest building element (along the south bluff is 800). For comparison purposes the CUB parking lot at 807.4. Using a site base level of 730 the highest building is at elevation 800 or 70 feet tall. To accommodate the 50 foot height limit two stores of the highest building component would have to be removed. '. The site is unique in its location and topography and the building sits back from adjacent structures and the street. The highest element of the building is over 150 feet from adjacent buildings or pedestrian areas. For a variance to be granted the following findings must be met: 1. That a hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. . 2. That a variance is necessary for the preservation and enjoyment of substantial property rights; and that, if granted, would not constitute a special privilege not enjoyed by neighbors. 3. That the authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this title or the public interest nor adversely affect the comprehensive plan. Based on a review of the proposal the site conditions and exiting land use and comprehensive plan policy findings 1 and 3 can be made. Recommendation- Special Use. Approval. Finding: The project use is compatible with the downtown area and adequate parking is provided. Variance: Setbacks - approval. Heights - denial as proposed, reduce height in south building component. . Findings: The site is unique because of its location and topography. Other buildings in the area are set out to the front property line and adjacent buildings are setback from the proposed construction site because of topography. The height of the 70' tall building does not impact adjacent views. The main south building component is 70 feet tall. The required height is 50 feet (most of the building components conform to height requirements). Conditions of Approval: 1. The developer shall show evidence of ownership of US West building before project plans are approved. 2. Twenty (20) parking spaces shall be permanently set aside for US West building use in the parking structure. 3. A minimum of 175 parking spaces shall be provided on the developed site. 4. The US West building shall be used for office use only unless approved by the planning commission and city council. 5. Provision shall be made for the sanitary sewer line relocation. . 6. All fire protection concerns of the fire chief shall be addressed before building permits are .7. issued. Storm water run off rates shall be reduced through project design as approved by the city engineer. 8. Exhibit "A" shall be the bases of design and building height approval. 9. The treed sloped areas shall be protected from development impact. 10. 11. 12. 13. . 14. 15. The city of Stillwater shall have assurances that 125 additional public parking spaces shall be constructed in a ramp over the Olive and Second Street lot. Two parking spaces shall be provided for each residential unit (parking shall come with unit an not be provided separately). The conditions of approval regarding landscape plan, lighting plan, signage, building materials and material colors from the Heritage Preservation Commission shall be meet before building permits are issued (DR/96-29). A detailed grading, drainage/erosion control plan shall be approved by the city engineer before a building permit will be issued. Park Dedication fees shall be paid for the project based on the new Park Dedication Policy. There shall be no general resident acess to roof areas. Attachments: Application and plans Location map Site survey (topography) Memo from Glen Van Wormer 4-5-96 Memo from city coordinator 4-4-96 Letter from Fire Chief Letter from Ann Pung-Terwedo Bluff City Site Design Guidelines Comp Plan Housing Intill Policy . CPC Action on April 8, 1996: +5-3 approval ..: . :. '" 61387824478 GERRARD REALTY CORP 126 P02 MAR 22 '96 15:29 r-'-~ PLANNING ADMINISTRATION 1:0RM ACTION REQUESTED: FEE(l) COMMUNITY DEVELOPMENT DEPARTMENT _ Certificate of Compliance CITY OF STILLWATER L Conditional Or Special Use Permit 216 NORTH FOURTH STREET _ Design Review STILLWATERt MN 55082 _ Planned t!n~t Develop~ent ~ Variance t +0:.;"\,, 1-, .~.. ~ I....,..: ;,. \ _ ~ompreh.ensive Plan Amendmen t _ Zoning Amendment _ SubdMsion _ Resubdivision Total Fee $70 $70/17Q (~\,.~::... .0- $270 .$.Z.~ $300 S300 $100+S50Ilot $50 J The applicant is responsible for the: completeness and accuracy of all forms and supporting material submitted in connection with any application. PROPER'IY IDENTIFICATION "1 hereby statl the foregoing statements and all data, infDrmatWn and evidmt:e submitted h~rewith in all resp~crs, to tlt~ best ofmy hwwltdge and belief, tnte and correct. I further c~rtify I will complY with the permit if it is granted tl1Ulllsed. " Property Own~r GUn.~D - ~k(,.,..V Mailing Address -A-'U> ~\~ ~~ ~~ l,..~ ~th~ l ~~ l5+ t.~ (O T~ephO~~ Slgnatur ~ 'I!' J..eW~ 'r.. M SITE AND PROJECf DBSCRlPTION Lot Size (dimenslons) ~o' x.$.0:l! Total building floor Alea 1..1.;2. I &0 sq. ft. Land Area fp'b t +'b6 of) ~t""' Existing {l sq. ft. Height of Buildings: Stories Feet Proposed "2.1-2,900 sq. ft. Principal ~ ~ Pa.ved Impervious Area ~J~ sq. ft. t) Accessory Number of off Str~et pa.rking spaces providedJk PMt~>>Gt 7$1~ toNOOM\~)\)~ /.;2. eo" (I'ADDITIONAL ENGINEERING COSTS MAY BE REQUIRED AS PART OF APPLICATION I REVIEW -\1?WtJ\o\oM~~ llo,'2.Do R/:'tbcd 9/1919S .~. . City of Stillwater . . I . ~SeJ MEMORANDUM o ST. PAUL, MN 0 MINNEAPOLIS, MN 0 ST. CLOUD, MN 0 CHIPPEWA FALLS. WI 0 MADISON, WI o LAKE COUNTY, IN TO: Steve Russell FROM: Lew Moran DATE: AprilS, 1996 RE: Conditional Use Permit and Variance Request Please fmd the enclosed "Planning Administration Form" requesting a Conditional Use of the U.B.c. Property as well as Variances for height and setback. The following descriptions are illustrative of the need for this request. . The site is currently not zoned to accommodate housing. Gerrard Realty is proposing to construct 65 condominium units and 9 townhomes on the site for a total of 74 residential units. The condominium units would range in size from 1250-1650 Square Feet. The townhomes would be 1800 Square Feet, 6 located on 2nd Street and 3 located on Olive Street. In order to complete this project, conditional-use would have to be granted to permit multi-family housing. The site and the immediate area includes areas of relatively flat topography, ranging from 719.0 - 730.0 in elevation, and substantial hills, climbing to over 808.0 feet in elevation. The building incorporates 2 levels of below-grade parking for residents and guests as well as 6 stories of housing. The proposed finished roof will be at 800.0 feet in elevation, a height well below the level of the Cub Foods parking lot which is at 807.0 feet. The building massing conforms generally to the elevation of 3rd Street, maintaining a similar profile. The portion of the site previously used for lumber storage is at 730.0 feet in elevation, and is the area most level. The City Planning Guidelines provide for 50' in height, although the "Bluff City Site Design Guidelines", developed for the U.B .C. Site indicates that a building of "multiple massing" might be viewed positively if it also did not exceed "808.0 ft, and the profile of 3rd Street which ranges from approximately 793.0 ft at the south down to 768.0 ft at the north." The current design conforms to these guidelines. In order to develop the property, a variance allowing for building height to exceed the 50' recommended limit for portions of the southernmost site would have to be granted. It is our belief that the additional height of the building would not affect views of the surrounding river valley. . Also, the local ordinance requires setbacks of 15'-0" front-yard and 20'-0" side/rear-yards. The current design includes the location of 9 townhomes located along 2nd and Olive streets, a design feature which enhances the street "presence" of the project while maintaining a massing which is similar to the U.S. West building, in that these townhomes are constructed at the property line. The "Bluff City Steve Russell Page 2 AprilS, 1996 Site Design Guidelines" indicates that the development of this parcel should consider maintaining a "downtown" appearance, implying the location of new development along the property lines adjacent to 2nd and Olive Streets. A variance would have to be granted to allow for the townhomes to be located along the 2nd and Olive Street property lines. In addition, an efficient layout of condominium and parking spaces requires that the building be located within the setback area along a short section of the western property line as well as along portions of the southern property line, It does not appear that this would unnecessarily encroach upon neighboring property. These areas have been identified on a site plan for your review. If I can be of additional assistance in illustrating these points, please call me at your earliest convenience. Lun Enclosure c: P. Gerrard, M. Balay . . . -, . ~~;~.: ':f;', ..... .:./-' "0 .:.. :;.' \ :~". , " , ".'... ....:: ", ':"'::', '":, .....: .... ":., ........ ":::' . . . .... ....... ..-:.-. ......... ....:.. ; ~ ..... .:'.: ...... . ...... , ,. :..~J: /,': - .-.0' .,. .:.:' . Ilf.SC:ltII'TION. NOTES: Orientation of this bearing system is assumed. o Indicates 5/0" 1.0. iron pipe set marked with a plastic plug inscribed RLS 13774. Underground or overhead public or private utilities on or adjacent the parcel were not located in conjunction with this survey. unless noted otherWise. Outside boundary was surveyed per parcel description furnished (see sheet 3 of 3 sheets). Adjoining parcel descriptions were not researched or compared with desc. furnished. Note fence line and bituminous pavement encroachment along the n'ly line. Contact the City of Stillwater Public Works Dept. at 439-6121 for field staking and exact loco of remainder of 40" San Sewer line loco on this parcel. Exact loco presently unknown. This sewer line is not defined by easement. I hereby certify that this slIrvey. 1'1.", IIr ".".." \\.- prepared by me or under my direct >\II,en j,i.." .,,,1111.1 I am a duly Regist...ed und Surve)'lIr IIn.ler II,,' I.",..r :h~~~ CERTIFICATE OF SURVEY UARRETT M. STACK STILLWATER, MINN. 'SOll2 MINNESOTA RECISTERED LAND SURVEYOR Tel. No. 439-5630 SUIWt:Y MAI)E f.XCLUSIVEI.Y FOR. UNITED BUILDING CENTER, a.k.a. Laird Norton Co.. 301 South Second St., Stillwater, HN 55002 Per Parcel Description furnished: (see Sheet 3 of 3 Sheets) ~ EAST OLIVE S7;€'EE r ~ J,.J./, .- -- -... N~ C,,,. 4.. ~~ N Jf' ,~ 41'1.. ~s __ S7Z-;'t'ls."" tT4 ~\ I , 1.0;:;0 \ "" ~ , ;;v:-;;;;:;- ~ . ~. r ~ ~ I .sU'.J9"/f/'W . ... il . ~ -I . VI ~ ~I~ z ,,;. ~ >. . ... ... t ,,~ ~ '''. . I I "I"'" 1./ ~~r /.~ '" a-_ W"'~1. ... .. ..- ... " l-.: VJ .3 ~ VJ II,"! .. oS" n./t..~.r.w 12'" I 't': _ - /.761' l;~:"~j~i.;-: - ~\ ~ ~"J" - N,. /"" I.. ..... ;- s-, -. .... " J)1'tIt. ~IIII'~~ L"T 6 r~H#~ ..s-~4 ~ ~ ~ ~I'r_ ~ ,h.JM. I 't f)~Y,EL,,'pE" /1#LA .. ~- t, "- /'fANH,,~ === == , ;.... =; Hr~. /I'."~ ""- .37Z./iI.#/--1tJ ",~,U - J-, r. e;-r. ~ 32(J 5f. Fr. t. ~ I HNlliAlr -<\ . ~~s~;: I 1.M'~ ~ ~ ~ " / 'Ll 'f1 (J CN"'" ~ cf-!~ II. !I f> 0:- ~-i . Ii.., ~."*'.~ I l'r(,_---- r~--~_L-- I 21 8t.. 35 ,~'.c,'';_ ~'1'-': ,\".-,,\ ~:'TF ,?,~- :5 ;",...:.kr..=.e .o"e. 4-/6 tJ?-9 8 ~ I I i I --- ,~ I /M&,J"'O' ~ I \ I I 1_ $tSP# ~ Au~Y I I \ i I i i L hL'SIIN ~ .5r. \- ~ VJ t:4 Dale Sept 11 1QQ7IleK.NII. 1:1774 I P III '. . e r illwater ~ ~-~ TH~RTHPLACE OF MINNESOTA i'J , STATE OF MINNESOTA CITY OF STILLWATER PLANNING COMMISSION PROCEEDINGS ORDER GRANTING SPECIAL USE PERMIT In the Matter of the Planning Case No. SUP/95-33 Request By: Andiamo Enterprises The above entitled matter came to be heard before the Planning Commission on the 8th day of May, 1995, on a request for a special use permit pursuant the City Code for the following described property: . 301 South Second Street - 10692-4700 LOT 26 BLK 29 LOT 26 N OF NELSON ALLEY EX N 22 FT & 10692-4750 LOT 26 BLK 29 PTS OF LOTS 26 & 27 BEING NLY 22 FT OF LOT 26 & SOUTH OF OLIVE ST ON LOT 27 ()JuFnd T~~ cj ~ ~H.k- Purpose: A special use permit to convert an existing lumber retail sales business and stroage buildings into a commissary (commercial catering kitchen), deli and future night club, banquet facility. . . .. Upon motion made and duly approved by the requisite majority of the Planning Commission, it is ordered that a special use permit be granted upon the following conditions: 1. Phase I deli/commissary area can be constructed with this approval. 2. The banquet/night club Phase II can be constructed to open when or after Second Street UBC storage lot is available for parking (Spring 1997). 3. All commissary venting shall be through the roof to minimize noise and visual impact on the area. 4. Exterior improvements for Phase II and III shall return to the Heritage Preservation Commission for review and approval before any Phase II or 1\1 improvements are made. 5. The deli shall be limited to seating for 20 people as proposed in the development. 6. The plans as approved by the HPC for the first phase improvements are the approval plans for the project. 7. All fire and building code requirements shall be met. 8. All employees shall park in the existing public parking lot at Second and Olive. . Dated this 18th day of May, 1995. ,~/1- - Steve Russell, Community Development Director CITY HALL: 216 NORTH FOURTH STILLWATER, MI~lNESOTA 55082 PHONE: 612.439.6121 NV'Id- NA\OLNA\Oa H3LVA\'1'1ILS V'd 3 # ~ ~, ~.:...::-," ....-'.." f ,,,.,. I ' I <~:' Cl . ~ . ,_' l~', ".-" ,~ ;-.i ;.l~.~::~:t~' i> . f.' . the'.trend to restore older houses continues. In the middle 1950's, many people chose to improve ~eir houses. This trend seems to be occurring ain in the early 1990's. Many houses that were tsted as fair at the beginning of the survey have since been improved. Of the 3.742 structures surveyed, 64 percent were in good condition, 28 percent were in normal condition, 7 percent in fair condition and 1 percent in poor condition. The study concludes that approximately 300 structure are in need of minor or major repairs. This compares to 200 structures in 1980. Good condition housing is important to community character. The city would like to improve the condition of its existing housing and enhance the residential quality and character of Stillwater's neighborhoods. Quality housing requires adequate city facilities and services. The city can support residential development only in those areas where city facilities and services are viable .r will be provided by the development. The city ill extend utilities and services only into the most viable expansion areas and will maintain development fees at a sufficient level to finance infrastructure cost. Older neighborhoods should be maintained and upgraded. To that end, the city will seek the cooperation of the Washington County HRA and lending institutions for financing structural improvements and neighborhood investment. The city will endeavor through the development approval process to insure that Stillwater' community character, housing quality and physical and visual environment are preserved and improved and that natural features are incorporated into the design of residential developments. Infill Development and Affordable Housing .he existing Stillwater housing stock is Stillwater's most affordable source of housing. Preserving the F ~O,-Y) {~ I"Y} p P / Ct rl stock of existing housing units in its neighborhoods especially around the downtown and in infill areas avoids expensive costs associated with new construction and extension of public facilities and services and provides sites close to exiting services and facilities. Regulations that encourage rehabilitation and infill are demolition control ordinances, housing replacement ordinances and sensitive code enforcement. Non-regulatory measure to promote rehabilitation and infill include infrastructure maintenance, reuse of city owned lands for infill housing, housing rehabilitation assistance programs, participation in first-time home buyer programs for existing housing as well as new housing. Infill Housing Infill hosing development promotes housing afford ability by using existing infrastructure and services rather then requiring expensive extension of roads, water and sewer lines and other facilities. The city expansion areas are primarily residential areas and do not have mixed uses within close proximity of housing like the older existing city neighborhoods. New URTPA residential development is at relatively low densities, two - four dwelling units per acre in part to preserve open space and environmental quality. The new areas will have an extensive open space recreation trail system but be dependent on the auto for work and shopping trips. Car pool or van pool parking locations are designated in the plan. During the comprehensive planning process a hard look was taken at trying to create new city development areas in the spirit of old communities with a mix of land uses, high and low densities, wide architectural diversity, mix of housing types and affordability including assisted housing - less transit dependent more pedestrian oriented. From that review it was concluded that many of the planning and design principals of the past are 6-3 still viable but have to be applied to Stillwater's unique environmental setting and social-economic conditions. The over riding concern for newly developing URTPA areas is environmental quality and natural resource protection and rural character. This has been the trend since the early 1980's and has resulted in strict environmental protection ordinances and regulation. The environmental priority and regulations have effected the design possibilities and public acceptance of new urban density development. The URTPA is comprised of three areas. Each area contains unique natural resources that are safeguarded through this plan. An extensive trail and park system will be provided for the enjoyment of the neighborhood and the community at large. Each area will contain a range of single family housing, large lot, small lot and attached housing. Employment and shopping opportunities will not be provided within walking distance except for the R & 0 office park area, and public transportation will not service the new areas. Park and ride or car pooling lots will be provided for commuting to the Twin Cities and other distant employment locations. Infill opportunities within the City of Stillwater were studied and sites were located in the downtown and on the north edge of the West Stillwater Business Park areas. There is very little vacant land in the downtown but the City of Stillwater over the last five years has purchased or leased four parking lots that could provide sites for housing development in the air spaces over them. The lots are located along North Main Street and Second Street at Mulberry and Olive. As many as 300 multifamily housing units could be developed over these sites. As with all projects in the downtown, good design and fit is important for a project to be successful. Additional household in the downtown area would enliven the area as a residential area and support many of the downtown business. The Second Street sites would be particularly appropriate for additional senior housing. (Rivertown Commons, a senior project, located on Second Street has a 200 I person waiting list). Besides the downtown, the West Stillwater Business Park is developing as a new community . center. Goods and services are provided within walking district of residential areas. Parks, trails and sidewalks have been constructed for pedestrian transport. Local circulation and MTC commuter bus services are available. A senior center and assisted housing is located near the area. In the downtown, city services are in and could accommodate the development without additional infrastructure costs. While preparing neighborhood plans opportunities for small scale infill sites can be considered. Neighborhood character and fit will be an important consideration in older residential areas around the downtown as it is in the downtown. Innovative Zoning Techniques: Zero lot line, cluster and mix use zoning . Innovative residential site planning techniques such as zero lot lines developments or cluster . development result in cost savings by allowing more compact lot sizes and arrangement of infrastructure at greater densities then possible using traditional zoning. . '" The modification of development standards including minimum lot size, setbacks, street widths, off-street parking requirements maximum lot coverage, sidewalks and site improvements requirement reduce costs. Cluster zoning allows increased density on concentrated portions of proposed a development, reducing infrastructure costs and preserving open space. Cluster development is usually a part of a planned unit development, PUO, and combined with zero lot line development. The illustration shows a cluster development concept plan and . describes the benefits of the urban cluster development. I 6~4 . . 1- PROPORTION AND HEIGHT 1) The current zoning ordinance sets a maximum of four storys or 50 feet for the height of the building as measured at the front of the property. The preliminary staff analysis as that rule applies to this site is halfway south on the east property line and straight up 50 ft. for determining the maximum elevation that any building on this site may not exceed. Examining an aerial topographic map of the site that elevation would be approximately 778.0 ft. Clearly though, development of the intensity being proposed will not be able to remain within this limitation nor would the proportion of a simple block building at this height no matter the use be acceptable in the cityscape. Modification to this requirement may be necessary to implement these design guidelines and accommodate the mixed use development. 2) The current zoning ordinance gives a specific definition of building height which changes based upon the design the roof of the structure: " Height, Building. The vertical dimension, measured from the average elevation of the finished lot grade at the from of the building to the highest point of ceiling of the top story, in the case of a flat roof, to the deck line of a mansard roof, to the average height betw'een the plate and ridge of a gable, hip, or gambrel roof." . 3) A more open ended height limitation would require "multiple massing" of any structure proposed and set absolute limitations for height at the surface elevation of Cub Foods building parking lot to the south, approximately 808.0 ft.. AND the profile of Third street which ranges from approximately 793.0 ft. at the south down to 768 ft.. at the north. Any successful solution should relate height limitations to the topographic contours of the site and adjacent areas. This will produce a more custom but logical three dimensional height pocket for development. 4) Proportions on this site should apply to the view from downtown Stillwater as a whole into many small parts. The structure should not be a single are mass in distance view. It should be broken up visually into parts that are in proportion to the other masses of buildings in the do\'mtown cityscape or the bowl around downtown. Also the proportion of silhouetted new building elements should respond to the silhouettes of St. Mary's church, St. Michael's church, and the Historic Courthouse which all protrude from the landscape canopy. Any proposed structure on this site will stay well below the profile of the landscape canopy. In winter many "below the bowl" structures are evident and should be considered for proportional consideration from the top of the bowl as well as in bowl locations . MA TERlALS I FINlSHES-COLOR-FLXTURES-SIGNAGE-LIGHT~G-EQUIP~lENT 1) The selection of materials for the exterior of the building should relate to other materials and colors appearing in the dO\vntO\vn and read as a coordinated rational design. Appropriate colors include; dark slate gray for rooftop colors and Redbrick and gray limestone colors for \valls. 2) Developmental Submittals should utilize photographs and actual product samples to amplify and confirm the design drawings. Fixtures should be presented \\irh technical data as well for analysis of size, color and functional impact. (see submittal requirement letter) 3) Signage should be represented by layout drawings with color selections to amplify perspective sketches. Signage on this site should be of a "micro" scale to provide identification, direction, and explanation NOT ADVERTISEMENT. The focus of signage should be at a pedestrian scale, not to be viewed from a distance as any part of the cityscape. An exception would be any retail space on Second St. which should be designed to the downtown standards for retail stores. . 4) Presentation ofrepresentational drawings such as perspectives, and elevations with representational colors may only be presented on a preliminary basis, to assist the design team in determining if the design is developing in a suitable direction, final approval may only be completed when technical infonnation is provided which further documents the representational drawings. (see submittal requirement letter) 5) Lighting on this site should be solely utilitarian. Project lighting should be solely for circulation. Exterior lighting at unit porches should be carefully designed so as not to set-up some visual pattern on the exterior of the building. The building faces should not be lit by any device active or passive. 6) The careful design of BOTH the front and back of the building is critical to a successful design. frequently back elevations are relegated to less costly materials since they may not be as prominent. Care should be taken to place materials so that the viewing distance is taken into consideration with the selection of material. Visual perception of the material it's scale and color is important; not necessarily actual physical properties of the material needbe used, when the distance of viewing also restricts tactile examination. . VLOStlNNIW 'li'ttLV M i'll.IS NMO~NMOa :JlnOISIH ':1 'I.."'^-..f St[NI~tlaIflD NDISaQ tI~IS XII:) tlan~H . . -: , . BLUFF CITY SITE DESIGN GUIDELINES PREPARED FOR CITY OF STILLWATER HERITAGE PRESERVATION COMMISSION AND CITY OF STILLWATER COMMUNITY DEVELOPMENT DEPARTMENT . MARI( S. BALAY ARCIDTECTS 226 E. MYRTLE STREET STILLWATER, MN 55082 (612) 430-3312 DECEMBER 1995 .1 . . . "Every increment of construction must be made in such a way as to heal the city. Every new act of construction has just one basic obligation: it must create a continuous structure of wholes around itself." Christopher Alexander from A New Theory of Urban Desi~ . INTRODUCTION The purpose of the Bluff City Site Design Guidelines is to provide design direction for one of the remaining large vacant sites in the Downtown Area as sho\\TI on the map below. The Do\\ntO\\l1 Design Guidelines generally apply to the site and \vere used as a starting point for developing these more site specific guidelines. .' Bluff City Site Design Guidelines can be organized in two areas,one context and setting guidelines to fit the project into the urban fabric and t\Vospecific project design elements. Design areas such as proportions, height, setback, scale, materials and color provide direction for fitting site development into the overall cityscape. The Downtowl1 is a place for pedestrians. Guidelines that help develop a pedestrian friendly project are building materials, colors, textures, access ways, signage, lighting, parking and landscaping. By following the Bluff City Site Design Guidelines, a project that fits in and enhances the downtown cityscape and is comfortable to the pedestrian can be ac~ieved. SITE LOCATION * . . STILL\VATER DO\VNTO\VN t:~:~ i L '!) . . . ';:;{r r~ '. -lPI (ri al r( ~ ~ ~ . III d . Illl . \ . ~ -~IL . :.-~~~P~cr\iII . . _ ~, ViI ~-_. ~.. ~;I~';=~I'~ ---;~.~\_~jj.;;-;' ;.;t.f ~ ..~.:.- {4'~rl'l 0 \- ~ '..........1 r-::2,;,?-. ~\i\;i.l[!t \ ~ ~ ---......~>:"..,--... ViewNo.l ,~~ Pedestrian view looking South .... . ' along Second St. from Olive PEDESTRIAN ORIENTED DESIGN 1) The current Stillwater DO\\-llto\\'11 Plan calls for the elimination of vehicular traffic from Nelson Alley. Any development on this site should not rely on vehicular access from Nelson Alley. Nelson Alley \\-ill become a pedestrian way linking this site and the area to Main Street and the riverfront. Refer to the STILLWATER DOWNTOWN PLAN, December 1988 for further information 2) Pedestrian oriented design is a major factor along the East property line, Second St. south from Olive St. a) Coordination with entrances and exits to any parking garage levels should be carefully designed for safety and appearance. b) Pedestrian visual and physical access to the site should be encouraged with design elements such as lighting, plazas or arcades. c) Small tenant uses; personal service, and retail shops, should be considered along this street to promote pedestrian use and activity. d) Since there will be public parking in this shared parking ramp the design must support safe pedestrian circulation in and out of the public parking areas. 3) Pedestrians whom have parked in the Riverview Parking Lot at the northwest corner of Third and Pine above the site will be attempting to find their way to the downtown area. Possible pedestrian traffic through the site should be considered in the project design process. 4) If the site is extended to connect to Olive 51. west of Second St., then pedestrian circulation from Olive street should be designed to create an attractive safe entrance through the use of lighting landscaping and specialty paving, 1) The current Zoning Ordinance stipulates a 15 foot front yard setback at both property lines on Second and Ojive Streets, and side and rear yards of 20ft. . SET BACK 2) Required public and private parking requirements for this site dictate the need for a parking ramp structure at the base of any constructed building. The actual physical structures required for the development on the site will therefore be located either in front of the parking ramp or above it. This will result in a proposed building of considerable size. Dependent on design additional setbacks \vill have to be negotiated beyond the required setback at the streets to consider a suitable intensity of development. 3) The current zoning ordinance earmarks sites like this one, with bluffs and ravines. for case by case consideration to protect the overall appearance of the do\\nto\\11 area. Any developer should consider incorporating additional building setbacks into the upper floors of proposed design solutions in order to address these site specific issues. In the case of this site, and the proposed use, the condominium unit elements \\ill be the majority of the building's visual bulk and should reflect additional setbacks beyond those required or "step backs" at upper levels to be contiguous with the existing cityscape. 4) Adjacent structures are considered when applying setback standards. The building on the comer of Second St. and Olive St. is situated on the front property lines. Specifically the proposed design solution should reflect this on the Second Street elevation to maintain a downtown urban appearance. . View No.2 Distant View looking West up Nelson Alley ':,.""-. 0'0 DC ..... .<'. . . . . View No.3 City Overview looking South .from distant Second Street ~:.~-. F PARKING 1) The current city plan for this site is a public surface parking facility for approximately 100-150 cars. 2) In order to allow development of this site the public requirement of 100-150 spaces must be met above and beyond the number of parking spaces required for the proposed building complex. Based upon limited land area of this site this development requirement may only be physically met with the construction of a parking ramp structure integral with the other components of the building complex. The public parking portion of this facility must be readily accessible to the public. Parking ramps are considered an eventual need in the current dO\Y1ltown plan. 3) This proposed residential use will probably require a three level parking structure per initial calculations (75 to 100 condo units). Two parking spaces are required per residential unit. There is an obvious potential for shared public private parking since peak demand times for various activities may accommodate sharing. The parking structure design solution must be safe for public and private use. LANDSCAPING 1) There are two major divisions of landscaping "micro and macro" that define the design needs of this site: A- Macro- landscaping is the distance view of the plant materials on the site and surrounding area. In view #3 the site has a bowl of mature vegetation surrounding it that is essential to the current green appearance of the Stillwater cityscape. ACTIVE STEPS MUST BE TAKEN DURING ANY CONSTRUCTION ON THIS SITE, TO ASSURE THE CONTINUED HEALTH AND EVEN PROPAGATION OF THE EXISTING BLUFF PLANT LIFE. (The hill to the south is the property of Cub foods and the hill to the west is the property of the City.) B- Micro-landscaping is the on-site view of planting materials which accomplishes pedestrian- oriented goals of defining space, directing views, and visual screening. The landscape regulations for the site require 20% landscape lot coverage and 80% buitding coverage. . .. 04:05(96 10:33 FAX 612 490 2150 SEH ST. PAUL -H" STILLWATER ~ 002/004 · ~SeJ MEMORANDUM )5..5;: ~'::)L, ,'J1N o MINNEAPOLIS. Mill o ST. CLC~D. MN o CHIPP2:IA F,t.L1.S. '1/1 U MADISON. 'III TO: Steve Russell. Community Development Director City of Stillwater FROM: Glen Van Wormer Manager, Transportation Department DATE: April 5, 1996 RE: Sti1l~ater,~ru1esota Condominium Development Olive Street and 2nd Street SEH No. A-STILL9601.QO . As requested, we have reviewed the traffic' impacts of the proposed high-rise condominium development at the southwest corner of the ~tersection of Olive Street and 2nd Street. The development is proposed to consist of 65 condomWum units and nine townhomes. All units will be upscale and have approximately l~OO square feet in the condominiums and 1,800 square feet in the townhomes. Most will have two bedrooms, with some having a single bedroom and a den. The development is a high-rise condominium in an urban setting which is close to entertainment, restaurants and shopping. It will generate trips at a rate lower than normal for a condominium. and significantly lower than rates for single family units. The price, location and size also tend to generate less peak hour trips then normally found in condominium type developments. We anticipate that the development will generate 518 trips per day. The number of trips on Saturdays and SW1.days will be reduced to between 300 and 400 trips. In the weekday p.m. peak hour, we anticipate the development will generate approximately 41 trips, with most being inbound. ,. Trips will be distributed primarily to the south. Until the new St. Croix River Crossing Bridge is built, there will be a higher percentage using 3rd Street to the south and some combination of 3rd Street, 4th Street, Pine Street and Churchill Street. With the completion of the new river bridge, higher volumes will then be found on Main Street to the south. Uttle traffic is anticipated to use 2nd Street to the south navigating to Chilicouth Hill. Few vehicles will use Myrtle Street to the west or Main Street to the north. We anticipate that, in the summer, prior to the new river crossing bridge, approximately 155 vehicles will use 3rd Street to the south each day. In the p.m. peak hour, there will be approximately 19 northbound and three southbound vehicles. Once the new bridge is built, this volume should drop to nine northboW\d and three southbound vehicles. At the same time, there 0~:05:96 10:33 FAI 612 490 2150 SEH ST. PAUL 'H~ STILLWATER @_003/00~ Mr. Steve Russell AprilS, 1996 Page 2 . will be approximately 280 vehicles per day USiIl.g Main Street to the south, Prior to the new bridge, there will only be approximately 10 northbound and two southbound vehicles added to Main Street in the p.m.. peak hour. After completion of the bridge, this volume should increase to 18 northbound and five southbound vehicles. It is anticipated that most of the southbound traffic will use Neison Street to the Main Street traffic signal. The northbound traffic will tum either at Nelson Street or Nelson Alley. Some may use Olive Street. Volumes on Nelson Alley are anticipated to be five eastbound and six westbound vehicles in the p.m. peak hour. Nelson Alley should have eight westbound vehicles. In the a.m. peak hour, Nelson Street could see approximately 20 additional eastbound vehicles. During the winter, we anticipate that more traffic will tend to utilize Main Street because of the lower traffic volumes and because of the grades on Olive Street. However, the impact should be less because of the significantly lower volumes of traffic on Main Street during the winter. ----- Based on this analysis, it appears that only noticeable increase in traffic volumes will be on eastbound Nelson Street in the a.m. peak hour (20 vehicles), and on northbound 3rd Street and eastbound Olive Street in the p.m. peak hour (20 vehicles prior to the new bridge construction). This equates to approximately one vehicle every three minutes. In downtown Stillwater, it is unlikely that this will add to the existing traffic problems. Very little of the traffic generated by this development will go through the major congested intersections of Main Street at Chestnut Street and Main Street at Myrtle Street. . If you have any questions or need any of the background information, please call me. do c: Dick Moore, 8m Tom SohrWeide, SEH . . . . S~ 9Vee '2)~ ~~~~ ~ 7fI. '1te44" 'lUre eM4 April 4. 1996 MEMORANDUM TO: Heritage Preservation Committee / {...,#f1l-- FROM: George W. Ness, Fire Chief L .~ SUBJECT: Gerrard Realty / U.B.C, Site Development The Stillwater Fire Department has some concerns about the project located at 301 South Second Street in Stillwater. The department needs to know what, if any accessibility, we might have in placement of our equipment, should there ever be a fire at this complex. We need to be able to place our equipment in the courtyard area as well as completely around the entire perimeter of the complex. The Stillwater Fire Department would like these issues addressed before this project proceeds. If you have any questions please give me a call. lliank You, 216 ~ 'l~ S6eeee, ~telf, 11e?t SSOF2 (612) 439-6120 (612) 439-131F (612) 439-1313 ~ (612) 439-0456 . . . ~"eJ MEMORANDUM o ST. PAUL, MN 0 MINNEAPOLIS, MN 0 ST. CLOUD, MN 0 CHIPPEWA FALLS, WI 0 MADISON, WI 0 LAKE COUNTY, IN TO: Steve Russell FROM: Lew Moran DATE: April 5, 1996 RE: Fire Suppression Systems We are aware that George Ness has several concerns relating to the fIre suppression systems to be included in the Gerrard Condominium development. We have had a preliminary discussion with him regarding their conceptual design and will be meeting with him upon his return to Stillwater, . In the mean time, it may be important to note that the building and parking garage will be constructed of non-combustible materials, it will be sprinkled and will have a complete fIre detection and notification system. In addition, we will work with our mechanical and electrical engineers to assure that the building systems fully support the fIre departments need to protect residents and fIre fighters in the event that a situation develops. ltm c: M. Balay, P. Gerrard . . . . April 2,1996 Steve Russell Community Developrnent Director City of Stillwater 216N. Fourth Stillwater, l\IN 55082 Dear Steve, Thank you for the opportunity to comment OD the uSe and design for the proposed downtown condominium project on Second Street. The project fills a need in the dO\\lltown area and in the Stillwater area for high density, low maintenance housing, The housing also balances the uses in the downtown area. Since the late 1970's, the dO\">'1ltown has become a retail center, orientated to " the visitor. By providing housing, that balance may shift to more of a locally based, downtown market which may cater more to the community. The townhouse walk-ups on Olive and Second Street are appropriate because they add to the character of those streets. Historically, Stillwat~r may have built walk.ups around the dowtown area,The brick building materials, detailing and roof elements are also appropriate, My greatest concern about the project is the large mass of buildings against a blufiline without the trees or vegetation as a background to break up that image. Since the Second Street facade reflects the images of a number of buildings, the materials do not; even though they have used brick. This leaves the impression ofa campus or institution in the overall design of the project. The overall 70 ft. height of the structures is also a conCern, The Downtown Design Guidelines and the zoning ordinance limits the height to four stories, 50 feet maximum, or within 10 feet of the adjacent buildings. These regulations were adopted in order to maintain an overall quaint, small town image ofthe downtown area. As I recall, we used the Staples Block as a maximum building height. 1 realize that the lot is quite deep and there is room for additional height but be- cause the mass of the building the whole project overwhelms the Downtown area. If the mass were reduced, maybe one of the towers could be 70 feet in height. Thanks Again! r-.--_____. t Regaros, ) '~r- n Pung- Tern-.~ ~~:~ . . Ie . . MEMORANDUM TO: Stillwater Planning Commission FROM: City Coordinator SUBJECT: Gerrard Development Proposal DATE: April 4,1996 I have the following comments and/or concerns in regards to the development proposal of Gerrard Realty: ." First of all I am concerned about the size of the development. The "mass" of this development appears to be considerably larger than what I thought was originally proposed. It now encompasses every square foot of ground available at the site and it also exceeds the height limit that has been established for this land use area. However, this is only a secondary concern. The Primary concern I have is the loss of available parking space this development will create. The UBC site was purchased for the purpose of building a parking lot at this location. This development will now eliminate this parking lot which could have been constructed at a cost of approximately $200,000 instead of the $1.2 to $1.5 million that will be required for a parking ramp at Second and Olive Streets. Even if the City were to sell the land at the $600,000 figure that is being proposed, there will still be a $600,000 to $900,000 fmancing need. Given all of the projects/improvements that are on the drawing board for the City at this time, the City will be hard pressed to find a source of funds for the parking ramp-even if a Parking District is established. However, It is not only the cost of the lot that is of a concern to me, it is the also the loss of the parking space capacity that is of greater concern to me. For example, just about every conversation I have had with business people and local residents, parking problems still exist in the Downtown area. Although I believe that the parking problems are more of a perception than an actual problem, this perception may be discouraging some people from shopping in the Downtown area. This leads me to believe that the City must still do more to provide parking in the Downtown. It is fortunate that we have the potential for a parking ramp at Second and Olive Streets. On the other hand, given the present parking problems and the potential for future parking demands/requirements, I question whether a parking ramp alone will meet the future needs. It may be that a lot on the UBC site and a parking ramp may be needed in the future. For example, the business that is being proposed by Mr. Richard Anderson at the former UBC Lumber Store will require (according to Mr. Anderson) at least 102 additional parking spaces. This approaches the capacity of the future parking ramp and points out the need to consider further parking requirements.. In regards to the future parking needs, a question must be asked about the future re-use of the National Guard Armory. What will the re-use be and will the re-use create additional parking needs? How and where will these needs be met? What other buildings in the Downtown area have the potential for creating additional parking demands? I would suggest that the City closely examine the parking issue to answer these questions before allowing this project to go forward. I realize that this housing project is something that is desired by many of the people who have reviewed the project - especially for this site. And I also think it is commendable that the development itself will provide enough on-site parking so as to not create any demands for the on- street or parking lot spaces. However, as I have said, the total use oftrus site for the development may help perpetuate real and " perceived" parking problems in the Downto'WTI area. I would also recommend that the traffic patterns related to a development of this kind (and scope) be studied to ensure that the area has the capacity to handle the increase in average daily traffic created by the development. Finally, I would also recommend that the storm sewer system in this area be studied to determine how the large amount of impervious surface created by this development will impact on the existing storm sewer system. I recall some capacity problems in past years and I am concerned that the system be capable of handling this increased runoff. -1(A 0' . .." . .1 . . I,. r I . . MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Gerrard Housing Development DA: April 12, 1996 -fY)ARq15 'i 3~ - 21-lcs '''-. i r 5-/2-. Discussion: The agenda includes an up-date on the Gerrard Housing project. Although staff have had an opportunity to review the some of the various element/pieces of the project, staff have not had an opportunity to review the project as a whole. Further, Mr. Russell will not be able to be at the meeting Tuesday as he is at a Conference all next week. Therefore, I would strongly suggest that the only action the Council takes on this issue Tuesday is to direct staff to continue to work with the developers to address issues that have not been addressed by the Planning Commission and the HPC- especially the issues related to the sanitary sewer, storm water and most importantly the parking lot/ramp issue. Recommendation: Direct staff to continue to work with Gerrard Realty to develop a plan to address utility and parking issues related to the project (as also recommended by the Community Development Director). ~~ . . . toQJr T omten 718 South Fifth Street Stillwater, MN 55082 439-3482 3 May, 1996 Dear Mayor Kimble, It is my understanding you will hearing an appeal to the housing project on the USC site at your next council meeting. As an architect, and someone who has been involved in the city and county comprehensive plans, I wanted to express my thoughts regarding the impact of this particular project. From a regional planning perspective, satellite cities like Stillwater, should be doing their best to increase their density within their current urban service areas. This to minimize the need to expand, and relieve some of the development pressure from the rural township areas. From the cities planning perspective, increasing the density in the immediate downtown area is one necessary step to maintaining a pedestrian quality to our small town downtown. (See attached article). Concerning the issue of the height of the building, the uniqueness of the topography of the site required an individual assessment. This I feel was accomplished successfully in the specific design guidelines that were established for this site. The massing of the project as proposed fits into the site with the least amount of interference to adjoining properties and to the bluff line, while maximizing the density potential. While parking has always seemed to be a concern on the south end of town, I can definitely see advantages to locating additional public parking one block north of the USC site. The added visibility will certainly make the parking easier to locate by the first time visitor, and the potential for opening the structure to three sides in lieu of one side will lend an enhanced sense of security to what can be a cavernous experience. Other concerns have addressed increased congestion in the area. An issue I see as a positive more than a negative. I see two kinds of congestion in Stillwater, one caused by vehicular traffic, the other caused by pedestrian traffic. I would contend that 74 housing units in St. Croix County Wisconsin causes more vehicular congestion than 74 housing units in downtown Stillwater (at least pre-new bridge). The added pedestrian traffic of 74 housing units downtown will certainly be a plus to downtown businesses. Perhaps this project, and other efforts to increase the amount of housing downtown, will entice a grocery and hardware store back to the downtown area and further the cause of maintaining the small town atmosphere we all want to preserve. Sincerely, ~~ Roger T omten attachment ~ cc: Terry Zoller /' /' Urban Design and Preservation QUa{terlyt Maint~ining the Pedestrian' Quality of Small Town Downtowns Henry Skokowski Mark Brodeur As America enters into the 199Os, the trend of relocating from larger urban areas to smaller, more traditional towns continues. Among other reasons, people move to small towns to escape the generic shopping malls, the urban drug scene, traffic, crime, and lack of social contact typical of many large cities. As urban and suburban dwellers escape to these small towns, however, they generate growth which creates new problems. Many small towns have grown slowly over many decades, until suddenly they're "discovered" and development is rampant. Residents begin searching for a vision of the future character of their town. In the meantime, however, ongoing development erodes some of the very qualities of the town sought after by new residents, including the charm and pedestrian character of its traditional downtown. A common goal of most small towns is to enrich and preserve their pedestrian downtowns. This involves more than the quality and architecture of downtown buildings. It is the quality of life in the downtown---its traditional role as a place where people can meet, see others, and be seen themselves. It is these opportunities for social interaction in public settings that haven't materialized in suburban environments and have been lost to crime and neglect in big cities. With the in-migration of new residents from urban and suburban environments, however, the pressures to accommodate an expanding population weaned on quick marts, shopping malls, and efficient roadways can bring about changes to the downtown pedestrian environment which de~t!"oy its unique and distinctive qualities and ultimately its success as a public place. This article focuses on those qualities of a downtown pedestrian environment that are often threatened by new development, redevelopment, and sometimes, by well-intended but misguided efforts to compete with expanding suburban commercial development. Among me most common downtown problems faced by growing communities are the following: erosion of the residential population base; loss of a concentration of uses, traditional storefront design, and buildings adjacent to sidewalks; establishing an architectural 'theme" to market downtown; the tendency to create 'vanilla" architecture and "vanilla" downtowns; costly 5treetscape improvements; and the adoption of design guidelines. Volume 13. Number 4. Winter 1990 Residential Population Base As communities grow, the lure of new subdivisions and master-planned communities increases and much attention is given to providing "new" services to accommodate a growing population. Conversely, no "master plan" exists to maintain a high standard of quality, amenities, services and maintenance for downtown residents. The'down'town begins to be viewed as sub-standard and deteriorating by companson. The subsequent loss of downtown residents distinctly contributes to a reduction in downtown pedestrian activity. The retention of a residential population base is often crucial to the success of the pedestrian environment downtown. Concentration of Uses One of the greatest problems in suburban communities is that opportunities for public life are spread so thin that successful public places which attract people are rarely created. Studies of pedestrian behavior make it clear that people seek out concentrations of other people whenever they are available. This is one reason why today's teenagers now go to the suburban shopping mall to "hang out." Traditional downtowns have enjoyed the benefits of concentration for centuries. The same rules regarding walking distances and clearly-defined concentrations of uses being applied to malls have been pioneered in downtoWns and are likewise critical to their succe~s. The clearing of buildings for parking lots, the introduction of auto- as opposed to pedestrian-oriented uses, and vacant storefronts have adverse effects on the cohesiveness of downtowns. The tendency to grow in a leap-frog fashion for blocks in all directions also seriously dilutes the ability of downtowns to maintain clear identities and short walking distances. Traditional Storefront Design With the expanding demand for downtown space by non-traditional or insensitive users comes the loss of the traditional storefront. Blank walls, closed curtains and blinds, and neglected storefronts unrelated to a building's new use are all pedestrian turn-offs. Put two or three in a row and you've killed the attraction to pedestrians. It doesn't work in a mall and it doesn't work downtown. ;, " ii I' .1 II J , I I II 11 !l Ii I :1 :!. h ;! +J:,i ,I " , 'i ~. ~ ~ rl 11 ': oan +Ig~~nd Preservation Quarterly .: !,:~. --. .:i~:t>- . . .:~::~.~.. . Natural Light Should Be Allowed To Penetrate Into The Store Interior. Light Fixtures Should Be Hiiden From View. -- ~t : '. Window Display Should Allow Display Should Allow The I ~~ People In Store To See Out. . Customer A Full View Of./ _ _ ...L~, _ _ _ ~ The Store Interior. ~ ,\ ~ Full View Of Selected Merchandise Must Be Emphasized. Window Display Should Be Attractive When Viewed From Both The Sidewalk And The Store Interior. Traditional storefront sidewalk relationships. .UildingS Adjacent to Sidewalks Nothing has done more to change the social space of the small downtown street than the front building setback which allows extensive amounts of vehicular parking. While providing positive outdoor spaces in: front building setback areas has sometimes been proven successful, it is far better to build right up to the sidewalk and facilitate the chances for browsing, social interaction and people-watching. . Architectural "Themes" As the suburban commercial centers spread, the competition for customersgrows. The malls, with their concentrated ownership and management, create strong design identities and promote a singular market image. Too often downtowns take the cue from this competition and search for a "theme" for their downtown. What's sometimes forgotten is the biggest distinction between new suburban development and traditional downtowns---the former springs up overnight, while the latter was created over decades. One has history, the other does not. Therefore, careful consideration should be given when defining a .downtown's unique sense of place. Diversity due to istorical evolution and individuality should be regarded as an opportunity. Generic design themes ignore a downtown's potential for uniqueness. 12 r. -- I I Full Height Backdrops Can Be Used For Special Displays But Should Be Used As The Primary Window Display Approach. Maintaining Variety and Vitality In their eagerness to compete with the "new" suburban communities, many downtowns attempt to modernize their storefronts and "clean up" their streets. Once again, the tendency is to mimic suburbia, with the subsequent result that the homogeneous and undifferentiated character of our suburbs, which suppresses variety and the freedom of self-expression, is often imported to downtown. On the otber hand, most small town buildings are a conglomeration of architectural styles, periods and tastes. Adding to the vitality of downtown are street carts, food vendors, and special sidewalk sales. Also, for the most part, downtown businesses are independently owned and operated. These individuals should be encouraged to distinguish their businesses from the now commonplace franchise establishments dotting the countryside. Streetscape Improvements A well-designed streetscape environment is beneficial to a downtown environment. However, costly strcetscape improvements will not single-handedly improve the success of a downtown. In fact, many thriving downtowns have only modest streetscape amenities. Open and inviting retail storefronts and continual "streetwalks" which are unbroken by front ,..7;:l{}'iEY,:' Volume 13. Number 4, Winter 199(f';'~' :jiiJ~.~:~~;;;; etback parking lots are more critical design elements . than fancy paving or special kiosks. The expenditure of funds to improve storefronts; signage and parking may be a much more effective way of generating downtown pedestrian activity. Design Guidelines It may appear as a paradox that while many wonderful downtoWns were established without the benefit of master plans, zoning regulations, or design guidelines, these tools have become essential to manage and. :' protect their future quality. Many small towns realize . ,too late that the free marketplace is failing them in . their downtowns. Typically, a "nightmare" project or redevelopment occurs and jars the community into action. What's soon realized is that powerful new forces are influencing the future development of the doWntown. Among these forces are rapid growth, competition with suburbs, absentee business ownership, the evolution of auto-oriented generic franchises, and the broad availability of building materials and technologies. The quality and the character of the street and pedestrian experience are threatened. Most successful among strategies to enhance and protect the downtown pedestrian environment are specialized lfban design zoning regulations and design guidelines. In most downtowns, zoning is the means for controlling land use development. Zoning can do more, however, than regulate activities and their locations within downtown. Astute downtowns have discovered that zoning can be flexible and negotiable in return for desirable amenities. Cities offer bonuses for public The -Visual ComposItion The visual oomposilion of \he infill facade (lbat is, Ibe organization of iI'S visual parts) should be simillll' 10 Ibal of surrounding facades. Facade Rhythms Visual rhythms which unify Ihe blockscape in Ibeir consisll:Dcy (window and slOrefronl rhythm.) should be incorporated inlO infill facades. Use or Color The colon chosen for an inf'ill facade should tie il 10 its neighbors. .,~ or Materials .I infill facade should be composed of materials which relate to adjacent facades. Infill guidelines to maintain continuity of downtown streets. ,,/'" , .;,'. '. :;..' '~_.~'.- 11;"'1","0 1? "'''mho'': A Wintor 100fl . " Urban' Design and Preservation Quarterly plazas and arcades, public art, housing, cultural facilities, retail space, restaurants, and many other public benefits. Othcr cities, frustrated with the limitations of traditional zoning requirements, are gaining control of the quality of their built environments through the implementation of a sound set of design guidelines, which can virtually eliminate poor-quality designs. In Conclusion . Pressures to compete with suburban development have often resulted in efforts to upgrade and "modernize" small town downtowns. Although well-intentioned, these efforts sometimes destroy a downtown's unique characteristic and often overlook fundamental qualities that are vital to its success. Whilc many small but growing communities concentrate their .efforts on "theme" identification and bench selection, a number of the basic principles of success discussed above are often overlooked. With the application of these principles, smaller dO\...intowns can continue to have a distinct place in the twenty-first century: ---------------------------------------------------------------------- Henry Skokowski and Mark Brodeur are both principals in the multi-disciplinary design firm of Urban Design Studio; Mr. Skokowski serves as the fIrm's chief executive officer, and Mr. Brodeur is the partner-in- charge of the firm's California office. .......... / / / -/ / Proportion or ()penIDl!S The size and proportion of window arid door opening .hould be .imilar to tho.e on lurrounding facade.. The same applies to the ratio of window area 10 .olid wall for \he facade as a whole. ... " .." 4 . . . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council Klayton Eckles, City Engineer 1<( bt, v DATE: May 3, 1996 FROM: SUBJECT: Lily Lake Storm Water Treatment Feasibility Report DISCUSSION Attached is a copy of the Storm Water Treatment/Water Quality Feasibility Report for Lily Lake, prepared by Joel Schilling of SEH. Mr. Schilling will be at the meeting to discuss the report, conclusions and recommendations. It is also expected that some of the residents in the area that helped review and comment on the report will be in attendance at the meeting. As shown on Table 1, on page 34, the cost of completing Recommendation 1, which is the northwest diversion option, is estimated at $71,750. Recommendation 2, the Churchill Street diversion is estimated at $97,100. Presently,there is no funding in the 1996 budget for either of these options. Possible funding sources include an area assessment to property owners abutting the lake, the use ofMSA project funds, the use of one or more of the grant programs that may be available, storm water utility fund, or general fund monies. At the present time it is unclear whether the MSA money will be available. Assessments in this case could be implemented, but proving the benefits may be difficult. Storm water utility would be severely taxed to cover all these proposed costs. Therefore, perhaps the many grant programs available hold the most promise for funding this project. Any grants which would require matching dollars from the city could be covered by some type of assessment to the drainage area or lake area properties and/or the storm water utility. RECOMMENDATIONS Staff recommends council review the attached report and presentation by Joel Schilling and determine if any of the conclusions and recommendations contained in that report should be pursued. . . !. ORDINANCE NO. AN ORDINANCE CREATING SIDEWALK IMPROVEMENT DISTRICTS WITHIN THE CITY OF STILLWATER THE CITY COUNCIL OF THE CITY OF STILLWATER DOES HEREBY ORDAIN: 1. AUTHORITY. The City of Stillwater is a Home Rule Charter City of the Third Class and a "municipality" within the meaning of Minn. Stat. ~435.44 with the authority to establish sidewalk improvement districts and to defray all or part of the total costs of sidewalk construction and repair by apportioning the district's costs to all of the parcels located in the district. 2. PURPOSE. It is the purpose of this Ordinance to provide for the construction and maintenance of sidewalks so that areas within each district have safe pedestrian walkways to and from schools and school bus stops, public transportation facilities, parks and other services to the neighborhood and community. 3. ESTABLISHING. a. District No.1 - Sidewalk District No. 1 (Deer Path District) includes all of the property within the plat of Deer Path Addition to the City abutting on Deer Path or Deer Path Court as shown on the map attached as Exhibit "A". b. District No.2 - Sidewalk District No.2 (Eagle Ridge Trail Sidewalk District) includes all of the property abutting on Eagle Ridge Trail, Mallard Court, Wild Wood Court, Kallie Court, Green Twig Way, Wild Wood Lane, Eagle Ridge Lane, Eagle Ridge Place, Eagle Ridge Circle, Lecuyer Drive, Lecuyer Court, Lecuyer Circle, Eagle Ridge Court, Eagle Ridge Crescent, Thorene Place as shown on the map attached as Exhibit "B" . 4. ASSESSMENTS. a. Subdivision 3 Assessments - The total cost of sidewalk district improvements may be apportioned and assessed to all parcels or tracts of land located in the respective districts on a uniform basis as to each classification of real estate on a direct or indirect basis. An indirect assessment may involve all parcels or tracts of land located in the assessment district without regard to the location of sidewalks. b. Duration of Assessments - The City Council may assess the costs on all sidewalk district improvements up to a maximum of five (5) years in equal annual installments plus interest on the unpaid balance. 5. SAVINGS. In all other ways the Stillwater City Code shall remain in full force and effect. This Ordinance shall be in full force and effect from and after its passage and publication according to law. PASSED by the City Council of the City of Stillwater this day of , 1996. CITY OF STILL WATER Jay L. Kimble, Mayor A TrEST: Modi Weldon, Clerk . . . . . . MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BuILDING 333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER. MN 55082 TELEPHONE: (612) 439-9464 . TELECOPIER: (612) 439-564 I DAVID T. MAGNUSON MATTHEW A. STAEHLING LEGAL ASSISTANTS: MELODlE ARYOLD DANA SCHAUER MEMORANDUM TO: Jay Kimble - Mayor, City Council and Staff FROM: David T. Magnuson - City Attorney, Diane Deblon - City Treasurer, Steve Russell- City Community Development Director DATE: May 7, 1996 RE: Establishment of new Tax Increment Financing District In furtherance of the Mayor's proposal for encouraging redevelopment in the downtown area of the City, Finance Director Deblon, Steve Russell and I have met and reviewed the existing development program for the downtown and have identified parcels that we recommend be included in a new Tax Increment Financing District to be known as Tax Increment Financing District No.7 - The Bluff City Project. Although the area is non-contiguous, each area seems at first review to qualify for inclusion into a redevelopment district. It would include the old Bluff City Yard Site, the Gordon Iron and Metal Works property, the City Parking Lot at Second and Olive, along with the Shorty's Building and the Armory Site. It would also include the Lind property that the City acquired several years ago for the construction of a parking lot on the comer of Second and Mulberry and also the Old Territorial Prison Site. Possible project costs include the construction of the parking ramp at Third and Olive, the purchase of all or part of the land now housing the Old Territorial Prison, possible future assistance to the rehabilitation of the Old Armory Site, potential environmental clean-up costs on the Old Bus Garage Site that is now the parking lot that will be converted to a parking area at Third and Olive and rehabilitation costs associated with the Gordon Iron and Metal property. In order to establish this new District, it will be necessary to conduct public hearings and give notice to the County Board of Commissioners and the School Boards of an estimate of the fiscal and economic implications of the proposed new District. Since this information must be available thirty (30) days before the Public Hearing, it will be necessary to authorize this work immediately so that a Public Hearing on the new District could be set for the June 18th meeting of the City Council. If the Council is interested in the project, staff recommends a June 18th Public Hearing date so that a request can be made to the County Auditor for certification of the new Tax Increment Financing District before July 1st in order that the County Auditor recognize the calendar year 1996 for determining local tax rates for the current and subsequent levy years. frcDPo5/f:.D -r1fZ. VIST Na. 7 _ !3LI.Jrj= C l"rl' - ~Vt=F C~W .!II I T'E . -rzill R 'TOIUAL I'ICISOIV SITe. ~ ~ ,. ~ ~ ... . t..1 ND PIII!.K 1~4 S~ =.".. n - o ;; .. ~ ,. ... oL..P All Jt1 () R. Y !; rrE. '- ,to .> ~ ~()flJ)()f\1 I/lOII/ 5'_ #.-.. . . I. ORDINANCE NO. AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF STILLWATER THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: The following Charter changes are made to Sections dealing with vacancies on the City Council and the office of Mayor. ARTICLE VI. AMENDING. Charter Section 6.02 "Vice Mayor" is amended to hereafter read as follows: "6.02 Vice Mayor. After the election of its members, the Council must, at its first meeting, elect one of its members as Vice Mayor, who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. " ARTICLE III. AMENDING. Charter Section 3.03 "Filling Vacancies" is amended to hereafter read as follows: "3.03 Filling Vacancies. When a vacancy occurs on the Council, the Council must appoint another person to fill the vacancy until the next general election when a successor can be elected and qualifies to fill the unexpired term of the vacancy. When a vacancy occurs in the office of Mayor, the Vice Mayor must fill the vacancy until the next general election and until the successor thereto is elected and qualifies. When the Vice Mayor takes the oath of office and assumes the office of Mayor, the Vice Mayor's City Council seat and the office of Vice Mayor become vacant. When a vacancy occurs in the office of Vice Mayor, the Council must elect one of its members to fill the office." The following changes are made in Sections dealing with Boards and Commissions: ARTICLE XIII. AMENDING. Charter Section 13.05 (Water Board) "Membership" is amended to hereafter read as follows: "13.05 Membership. The Board will consist of three (3) members who must be voters of the City and appointed by the City Council. Appointment to and removal from the Board shall be pursuant to Section 15.08 of this Charter. Appointments, except appointments to vacancies, are for a term of three (3) years. Vacancies in the Board from any cause other than expiration of term of office must.be filled by appointment to the unexpired term. Each member of the Board must serve without compensation, must qualify by subscribing to filing an oath in the office of the City Clerk that the member will faithfully and impartially perform the duties of the office. A term of office will continue until a successor is appointed and qualified. ARTICLE XIV. AMENDING. Charter Section 14.03 (Library Board) "Appointment and Removal" is amended to hereafter read as follows: "14.03 Appointment and removal. Appointment to and removal from the Board shall be pursuant to Section 15.08 of this Charter." ARTICLE XV. AMENDING. Charter Section 15.07 (Charter Commission) "ApDointment of Charter Commission Members" is added to hereafter read as follows: "15.07 Appointment of Charter Commission Members. Notice of vacancies on the Charter Commission must be published in the City's official publication and mailed to all Charter Commission members a minimum of ninety (90) days prior to the expiration of a Charter Commission member's term or upon a vacancy occurring on the Commission. The vacancy must be filled by appointment of the Chief Judge of the Tenth Judicial District pursuant to Minnesota Statutes 410.05, and if the Chief Judge fails to appoint new commission members within thirty (30) days, then thereafter the City Council may appoint new members unless, within the thirty (30) day period, the Chief Judge indicates in writing to the City Council an intention to appoint new members, in which case the Chief Judge will have an additional sixty (60) days to make the appointment. " ARTICLE XV. AMENDING. Charter Section 15.08 (Boards and Commissions in General) "Appointment to and Removal from all other Boards and Commissions" is added to hereafter read as follows: "15.08 Appointment to and removal from all other Boards and Commissions. Except for the Charter Commission or where the method of appointment is controlled by State law, appointment to Boards and Commissions must be made by majority vote of the Council, however, removal must be by 4/5th vote of the Council. " ARTICLE XV. AMENDING. Charter Section 15.09 "Notice of Vacancies" is added to hereafter read as follows: "15.09 Notice of Vacancies. Notice of vacancies on Boards and Commissions must be published in the City's official publication a minimum of thirty (30) days before a vacancy is filled." Adopted by the City Council of the City of Stillwater this _ day of 1996. Jay L. Kimble, Mayor ATTEST: Morli Weldon, Clerk '" ..-. .""" . . .1 .... .. . . . '. STILLWATER CHARTER COMMISSION " City of Stillwater Stillwater, Minnesota 55082 March 18, 1996 Stillwater City Council 216 North Fourth Street Stillwater, MN 55082 Dear Mayor and City Council: Re: Requested City Charter changes The Stillwater Charter Commission has worked diligently over the last several years to study the provisions in the City Charter that deal with vacancy in office and appointments to boards and commissions. The study was requested because of questions that arose when recent vacancies occurred in the offices of Mayor and City Council. Further, citizens have also commented that there is a hodge podge of rules under the existing system for appointments to boards and commissions. The proposed changes are the recommendation of the Charter Commission that would establish streamlined rules for appointments to vacancies on the City Council and also provide for uniformity in the appointment process so that in all cases, appointments to boards and commissions would be by vote of the full City Council, unless a State Law requires otherwise. The Charter can be changed quite easily, of course, if the Council would consider adoption unanimously of an ordinance approving the changes. This can only be done when the Charter Commission recommends an ordinance, since if an ordinance has the support of the Charter Commission and the City Council, it almost certainly would enjoy the full support of the community. We appreciate your consideration and ask that you adopt this Ordinance for these Charter changes. 4~ Laurie Maher Chair Enclosure . . . \. '. MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Yacht Club Lease agreements DA: May 3, 1996 Discussion: I have met with Dan Hawks, manager of the Stillwater yacht club to discuss the parking situation at Mulberry Point. Dan appeared to be very willing to cooperate with the City in helping to keep the Point area free of boat trailers or at least parked in a more orderly manner. However, Dan was concerned about the availability of parking for the vehicles/trailers if the Point was signed for no parking. Dan suggested that this year will be different because the previous owners did not attempt to control the parking at the point and Dan said that, as the manager of the Yacht Club, he would closely monitor and control the launching/parking. He requested that the City allow parking at the Point this year and see if the conditions are more acceptable. Dan did not have any objections for prohibiting parking in some areas (such as along the levee road) or to keep some space open at the Point for boaters who want to tie up along the shore for a short period of time. Further, Dan said that he would direct as many boaters as possible to the other parking areas (at least until the other areas became full). One of the problems associated with the launch and parking situation is the lack of parking in the area. The Maple Island parking lot (the gravel lot to the East of the former creamery) would be a good area to park vehicles/trailers except that: it would require the operator to drive back to Myrtle Street (which tends to be a congested area); the lot is gravel and markings to control the parking would be difficult; the lot would not accommodate more than 10-15 vehicles/trailers; and the lot would probably have to be designated for vehicle/trailer parking only. The Municipal lot adjacent to the Zephyr could also be used. However, the length of the vehicles/trailers (35 to 40+feet) would take up quite a few spaces (and the traffic concerns expressed above regarding Myrtle Street also applies to this lot). It was agreed that the parking and traffic situation would be less of a problem if Mulberry Street was extended to provide access to the launch area (and in turn better egress and route to other parking lots). I think we could provide this access at a cost of about $2000 if we can get the necessary approvals. I am working on the process to obtain approval but will not have that info for you at the meeting Tuesday. l' ., At this time I am not sure what the City should do except consider designating the . Maple Island lot for trailer parking only and to try to obtain a direct access by extending Mulberry Point to the launch area. The City could consider requiring no-parking at the Point. However, given the anticipated activity for this year I am not sure if this should be done. If the parking cannot take place at the Point people will merely attempt to find other areas to park and this may become more of a problem than that which already exists. Recommendation: Council establish a parking policy for boat trailers at Mulberry Point. I would further recommend that the lease agreements be approved of as written and that the City continue to work with the yacht club to resolve the parking problems. /)(d-t . . . . - , ~ LEASE EXTENSION AGREEMENT January 1, 1995 - December 31, 1995 Stillwater Yacht Club, Inc. 422 East Mulberry Street P.O. Box 231 Stillwater, MN 55082 R~: Lease #249,934 Dated June 1, 1986, By and Between Glacier Pa~k Company as Lessor and Stillwater Yacht Club, Inc. As Lessee, t~e interest of Glacier Park Company assigned to the City of Stillwater, a Municipal Corporation on the 27th of June, 1991. WHEREAS, the Landlord is willing to grant an extension for the period January 1, 1995, through December 31, 1995, upon payment of rent in the sum of $3,500.00. NOW, THEREFORE, BE IT RESOLVED: 1. That the Lease, together with all benefits and obligations, be extended for the period January 1, 1995, through December 31, 1995. 2. That rent for the period in the amount of $3,500.00 shall be paid by the Lessee before this extension becomes effective. The parties hereto have duly executed this Extension Agreement this JlU day of ~1995. LESSOR LESSEE STILLWAT~R YA~ INe. . By /7 , ~ Its ~~ By P-.TTEST : f!J;~ U ~ M Ii Weldon, C~ty Clerk LEASE EXTENSION AGREEMENT January 1, 1995 - December 31, 1995 Stillwater Yacht Club, Inc. 422 East Mulberry Street P.O. Box 231 Stillwater, MN 55082 R~' Lease #099971, Dated the 28th of August, 1968, By and Between the City of Stillwater and Muller Boat Works, Inc., ~~e interest of Muller Boat Works now the property of Stillwater Yac~t Club. WHEREAS, the Landlord is willing to ~rant an exte~sion for t~e period January 1, 1995, through December 31, 1995, upon payment of re~t in the sum of $2,750.00 NOW, THEREFORE, BE IT RESOLVED: 1. That the Lease, together with all benefits and obligations, be extended for the period January 1, 1995, through December 31, 1995. 2. That rent for the period in the amount of $2,750.00 shall be paid by the Lessee before this extension becomes effective. The parties hereto have duly executed this Extension Agreement this ,(lAday of ~;4' 1995. LESSOR LESSEE STILLWATER INC. By By Its ATTEST: !'f}; P: / [, )JJJ~ M rl1 Weldon, C1ty Clerk ;. :, ,-, . . .1 , . I '" :.'3 ...... ~ ~ 0.... ~ :1 C) j IJ ~~ \ rnr<) .... '-I (j 'l.J :x: ~ W'" ~< 'Y r tr) ~ ti. c 't 'lU"X ... ~ ~ 10 ~ll.. -' .....I v .... VI ~-.. z: ( - . -=-- I I ' c:;a;I . l'Jlrtd I ..J.L-p- ~ ",.,I,c<1 ='~~~:.'_" )ft~~i~ rl1'~L,p.)....r~"'" .... I ~l_ ~ff-=-=- _--.....-----'- i5- ,---'- -",- 1'o;1..,n9 - l. 'IID.&~ ~ ..~ 0 I 11- 'lit" A' -..-T .;') Lal -J' . 'I _1'- .~~~p<{l.tl:'::; -"~7.'~ -;;r - - ~.~ -''':1 : I ,[ t . 11'. I: " , L'U'''" ' .., :. I \;~. ~. - La .... ~t ,!~ 1'/:: E ~5~ ..... .' ~~I>") . .... '0 ...U'" ~i ~U :; EXHI91T . A' BURLINGTON NORTHERN RAlLflOAD COI.\PAIl ;, ..... " ~f///waft:.i- em' COI1TA~G l1,::? 'f0 sa. fT. MonE OR LESS r WIf.rh/nQ.f-p/1 _ 11 COUllfY I" STATE ",_ J I MAl'-/- ~CALE.: L-=_..l~/L DATE. . .' (I' - .) 1- DIVIS/Ott.-1J:Lt.L- C'II~J" (1IGTltUl 1\';<1 (.II;i::111 .. .. r. :~ . ..- ... ....... : ." , I ~D ~ ,- .- ~ 0 . -.----.- ..~ ;~; . '. . .. . l.-n" n' to. .& :.1 .... . t~ 5"/7 FIRST UNITED METHODIST CHURCH WALTER D. FLESNER, Pastor April 19, 1996 We, the First United Methodist Church, are requesting that the City Council approve a community-wide 150th Anniversary block party on Saturday June 22, 1996 on the church grounds. We will be serving hot dogs, snacks and soft drinks. We wish to close off Williams Street between Myrtle Street and Olive Street. We will be playing pre-recorded music, The time of the party is from 5:30 p.m. - 8:30 p.m. No alcoholic beverages will be permitted. Our next meeting will be on Friday, April 28, 1996. We would appreciate if you could inform us of your decision before that time, . Ifthere are any questions, please call Walter Flesner, Pastor at 439-1880 or Jean Williams from the 150th Anniversary Committee at 430-1641. Thank you. I. 813 West Myrtle Street . Stillwater, Minnesota 55082 . Office Telephone: (612) 439-1880 . . I. MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director v DA: May 2, 1996 RE: REQUEST FOR CITY ASSISTANCE TO PLANT RIGHT OF WAY ALONG MCKUSICK ROAD The City has received a request from Angela Anderson, a landscape architect, to purchase $150 - $200 worth of plant material (see letter). The Friends of the Park would assist Angela in planting the McKusick right of way between Owens Street and Neal Avenue. Angela is obtaining permission from Washington County Public Works to plant within the right of way. Money is available in the Community Development budget for planning McKusick Lake Park. The McKusick right of way needs to be improved and this is good partnership project. Recommendation: Approval of request. Attachment: Letter from Angela Anderson Angela Anderson Landscape Architect 1121 North 4th Street Stillwater, MN 55082 Steve Russell Community Development Director City Hall 216 North 4th Street Stillwater, MN 55082 May 1 st, 1996 Dear Steve, Last week I was asked by Friends of Stillwater Parks in particular by Susan Dixen if I would help with organizing and the planting of shrubs and trees along a portion of the north shore ofMc Kusick Lake where the bike trail now runs along the reconstructed Mc Kusick Lake Road. She told me that with the permission and financial help from the City of Stillwater she and other volunteers would like to add native woody plants to the rather bare shoreline. In my phone conversation with you on Monday April 29 you indicated that you would be willing to bring this matter before the next City Council meeting. Here is our plan: I would order about 600-800 seedlings from a wholesale nursery for $150 - $200 through the Washington County Soil Conservation Service. We are asking the City to pay for the plants. The seedlings would then be planted by volunteers, probably on one of the Saturdays in May. Susan Dixen would organize the volunteers. We would water the plants initially but we ask the City to water periodically during the first growing season if it doesn't rain. Volunteers would weed if the seedlings appear to be shaded out. It is to be expected that the planting will be weedy the first two growing seasons, patience is needed. The shrubs which are most suitable along the waters edge would be sandbar willow and redosier dogwood. In some areas where there is more space, gray dogwood, nannyberry viburnum, american plum and chokecherry, to name a few, could be planted on upper portion of the slope, with adequate distance from the bike trail. The planting I propose would consist of densely planted beds with open space in between, to resemble a natural setting. Although we may not get all plant species this year because it is rather late to put in orders it will definitely be a good start for future endeavors. I think this could be a good partnership effort between the City and Friends of Stillwater Parks in improving the city's open spaces to the benefit of all. We need to hear from you at your earliest convenience, planting season will be over by the end of May. ~~~~ for YOU~ration i~~~ et~ cc: Susan Dixen, Friends of Stillwater Parks . . .1 . MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: May 2, 1996 RE: LIVABLE COMMUNITIES TAX BASE REVITALIZATION ACCOUNT The City is applying for a grant from Metropolitan Council Livable Communities Tax Base Revitalization Account. Attached is a copy of the application and a resolution for City Council for submittal of the grant request. The grant request account is for over $200,000. The money would pay for asbestos removal costs incurred by Maple Island and in effect lower the purposed price of the site by the grant amount for whatever development obtains the site for redevelopment. This grant amount would make development of the site more economically feasible. . Recommendation: Approval of application Attachment: Application I . . . . TAX BASE REVITALIZATION ACCOUNT APPLICATION GENERAL INFORMATION 1. Applicant: City of Stillwater Contact Person: Steve Russell Street Address: 216 North Fourth Street City: Stillwater State: MN Zip Code: 55082 SITE INFORMATION 2. Site Address: 219 North Main Street City: Stillwater MN 55082 r;;; City is participating in Housing Incentive Program 3. Legal description of site: Washington County Property Identification Numbers: 10691-3380 10691-3470 10691-3410 10691-3440 10691-3350 99908-0700 11999-2350 11999-2150 4. Total acres of site: 35.904 5. Current Property Owner: Mapl~ Island Farms Inc Street Address: 2497 7th Ave E Suite 105 City: North St. Paul State: MN Zip Code: 55109-2907 Phone: 612-773-1000 FAX: 612-773-2155 1 . . Ie. 6. Year current owner assumed possession of this site: 1932+ 7. The current tax base for this parcel is 512.000 (tax year 1995). HISTORY 8. Attach a brief narrative history of this site, such as previous uses, owners, activities, facilities, attempts at redevelopment -- Le., how this site became a brownfield (limit: three pages). 1935 Maple Island Farm establishes as dairy farm north of the City of Stillwater 1939 Maple Island Farm starts creamery in Stillwater. Facility expansion and food processing development continued to 1990's. Major building expansion to present size occurred in the 40's and 50's. 1995 Maple Island Farm closed the Stillwater facility, other locations in Wisconsin and Minnesota are still operating. 9. Type and Extent of Contamination Asbestos a) attach map showing parcel and/or buildings (with floor plan) with location and extend of contamination; and b) attached documentation to demonstrate that the proposed cleanup procedure meet Minnesota Department of Health requirements to reoccupy and use this building and/or parcel. 10. For all properties attached excerpts from the TAP -- or in the case of petroleum or asbestos, other appropriate documents-- that indicate: a) the long-term effects of the proposed clean up (permanence of the removal and treatment of contaminants); b) technical means for the cleanup/remediation; and c) documentation of eligibility/ineligibility for an other public clean up/mitigation funds for this site. PROJECT GOALS 11. What are the development plans for the site after clean up and/or mitigation? Please attach a narrative description. Include rational for anticipated market demand for this site (limit: three pages). 2 . . I. The goal of this project is to revitalize the CBD for the local consumer through redevelopment of an existing commercial area, providing employment, strengthening local tax base and contributing to a diversity of services for City residents. Objectives: 1. To provide a resolution to the environmental issues on the property. 2. To develop a timeless structure through quality design and construction, that complements the existing historic character of Stillwater. 3. To promote the redevelopment of property consistent with the City Comprehensive Plan and Downtown CBD Zoning. 4. To eliminate a blighted and under-utilized property. 5. To improve the CBD economic base; providing greater job opportunities and increase and diversify the tax base. 6. To assist in the support and resolution of parking issues that North Main Street will have to address and future development. 7. To promote the use of existing infrastructure and buildings within downtown Stillwater. Physical Floor Plans The floor plans indicate both renovation and new construction with the existing Maple Island Farms facility. The project will house community commercial services that include a full service grocery store, hardware store complementary retail services and second floor office space. Market Analysis/Anticipate Market Demand The City of Stillwater comprehensive plan survey, completed XXX 1995, reflects the communities strong desire to develop community service businesses that include a downtown grocery and hardware store. The Stillwater Area Chamber of Commerce, with the College of St. Thomas, provided the 'Final Report on a Small Business Institute Project' May 9, 1994, that describes Stillwater's business climate. A section of the report surveyed residents to determine business deficiencies downtown. The survey revealed that three of the top four serves desired (grocery, hardware, bakery) are included in the Maple Island Farm project. Kingwood Management, an established local property management company, notes in their annual report dated March 21,1995, a decrease in available office space and a need for more office space in the Stillwater area. 3 . . . The Maple Island Farm proposal includes letters of intent from a grocery operator and distributor, a hardware operator and distributor and a local wintery. The letters of intent comprise 85 percent of the available ground floor community service area. The letters of intent are contingent upon successful acquisition of the Metropolitan Livable Communities Act's Tax Base Revitalization Account grant. 12. Is there a commitment at this time from a third party for development on this site? Yes: Please attach commitment letters, capital improvement plans, city council resolutions, etc. 13. Attach a brief description of the infrastructure requirements for this site (both existing capacity and new capacity needed). Include roads and/or highways, transit, wastewater, utilities, telecommunications infrastructure or other infrastructure as appropriate (limit: three pages). 14. What is the expected future tax base for this parcel after development is complete? $2.750.000 projected tax base, in tax year 19j1l1. How was this figure determined and who determined it? Prepared with the assistance of the Washington County Assessors Office, Scott Hovet. Estimated Annual Property Tax: Retail Space Office Space Land 30,000 SF @ $30/SF= 30,000 SF @ $45/SF= $ 900,000 $1,350,000 $ 500.000 $2,750,000 $ 110,OOO/year Valuation Total Tax Rate @4% 15. How many total jobs are expected to be located on this parcel when this project is complete? jML Number of expected jobs on this parcel when project complete. How many new jobs will be created directly as a result of the redevelopment of this parcel? ~ Number new jobs created by this project. '" 4 . . I. What percentage of expected new jobs are in the following hourly rate categories: ~ % less than $8.49/hr. 15 % $10.50 - 12.49/hr ~ % $8.50 - 10.49/hr. 10 % greater than $12.50/hr. 16. Attach the appropriate section of the municipality's Comprehensive Plan that addresses this site. Additional narrative and/or maps may be necessary to describe the following: a) map showing local zoning for this parcel and the parcels surrounding it; b) the municipality's comprehensive plan map showing long-term intended land use of this site and adjacent parcels; c) the municipality's overall strategy for dealing with brownfield sites (may be an R 7 R component of the Comprehensive Plan which could include the extent of brownfield or other redevelopeable sites (large and small) in the municipality and the community's priority for redevelopment among these sties. PROPOSED CLEANUP BUDGET 17. Attach a detailed, line-item cleanup/remediation budget (corresponding to the Remediation Action Plan or Corrective Action Design agreement with MPCA; or AHERA standard procedures). Include all sources of revenue/funding for this purpose, both public and private. [See example, p.8] _ Percent other public funding sources committed to project. Sources Amountls Tax Increment Financing (TIF) $500.000/year 10 years _ Percent private funding committed to project. Sources Amountls 5 '. . . 18. Is there a cost-recovery plan in place to recover costs from responsible parties? Yes. Attach a brief description of the plan (note role of Attorney General if applicable, or application to Petrofund if applicable. No. Explain... PAYMENT INFORMATION 19. Mailing Address: City of Stillwater 216 North Fourth Street Stillwater MN 55082 Contact Person: Title Steve Russell Community Development Director Telephone Number: 612-439-6121 Fax Number: 612-439-0456 Minnesota 10 Number: Federal Employee Number: 6 . . . RESOLUTION NO. 96-_ CITY OF STillWATER, MINNESOTA AUTHORIZATION FOR THE TAX BASE REVITALIZATION ACCOUNT Whereas, the City of Stillwater is a participant in the Livable Communities Act's Housing Incentive Program for 1996 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Tax Base Revitalization Account; and Whereas, the City has identified a clean up project within the City that meets the Tax Base Revitalization account's purposes/s and criteria; and ' Whereas, the City has the institutional, managerial and financial capacity to ensure adequate project administration; and Whereas, the City certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and Whereas, the City Council of Stillwater, Minnesota agrees to act as legal sponsor for the project contained in the Tax Base Revitalization grant application submitted on May 16, 1996; BE IT FURTHER RESOL VED that the Community Development Director is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Stillwater and to execute such agreements as are necessary to implement the project on behalf of the applicant. Dated this 7th day of May, 1996. Attest: city clerk Mayor . . Ie CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council Klayton Eckles, City Engineer /' \L~Y ~ FROM: DATE: May 3, 1996 SUBJECT: 1996 Sidewalk Rehabilitation Program DISCUSSION During the past two years the city has successfully rehabilitated much of the existing sidewalk in the old part of Stillwater. There are still several sections in the city that need additional work. These areas tend to be spread out and disbursed or they are part of a neighborhood that is scheduled for a total street reconstruction project in the near future. Since the city is contemplating a large sidewalk improvement project in Eagle Ridge and Deerpath areas and we have limited budget capacity for these types of improvements, staff recommends council consider reducing the scope and complexity of the 1996 Sidewalk Rehabilitation Program. The 1995 Sidewalk Improvement Project allows for the city to increase the scope of that project up to 25% without renegotiating the contract, therefore the prices from the 1995 Sidewalk Improvement Project could be used to repair approximately $35,000 of sidewalk. Using this method would allow the city to avoid the need to prepare new contract documents and go out for new bids. In order to facilitate this concept of using the 1995 contract city staff would review bad sections of sidewalk and contact the affected homeowners. Then if homeowners are willing to participate in this program the city would obtain a petition and waiver from the affected property owner allowing the city to construct the sidewalk improvements without the need of a hearing or new contract. RECOMMENDATION Staff recommends council consider extending the 1995 Sidewalk Improvement Project up to the maximum allowable 25% in order to affect additional sidewalk repairs. . . . AlFSeI 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL. MN 55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORT A T10N May 1, 1996 RE: City of Stillwater, Minnesota Downtown Reconstruction Project LI#257 ra ~ [g 0 \' 7 ,q:? % l5\81 _' 11 ! ~ Honorable Mayor and Council Members City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 '@ , - 2 1996 Dear Mayor and Council Members: We have recently been trying to finalize discussions with City staff regarding fees we've earned during the Downtown Reconstruction project. Because this project was an improvement of significant magnitude in a historic downtown central busine~ district, it required more time and special attention than many projects. Previous city councils took great personal interest in the project due to the historic nature of Stillwater. Decisions were often possible only after long and extensive study and consideration by the council and committees representing various public interests, The Downtown Plan was the product of eighteen months of study that began in mid 1986. The final product is considerably different from early visions because of financial and other constraints. As designers of the facilities we worked closely with city representatives and often had to make changes quickly as the project took form. There were four different city councils involved in helping shape this project. With a fifth council currently in place we have requested the opportunity to make a presentation to the council in workshop session. We feel it is important to discuss those issues that impacted the cost of the work so everyone has a good understanding of all that was involved. To date we have not had a positive response or support for our request from the staff. This letter is, in part, directed at trying to establish a time when we can meet in such a session and discuss the issues. We appreciate the time the city staff has spent with us. The issues surrounding the downtown project are numerous and complicated. There have been an unusual number of people involved in making decisions. The staff is in a position of having to rely on us for much of the information on which to judge our fee request because some of them were not involved in the project I hope you can appreciate how we feel about our relationship with the City of Stillwater. We have been your engineering consultants for a long time. We look on our relationship with the city as one of partnership rather than one of client and consultant. We have tried to respond to your staff in that manner and I trust they would agree with me. Our estimate of the final cost of engineering services on the downtown project in June, 1994, was $1,456,331. We eliminated almost $68,000 of that amount at that time because we felt there was some duplication of efforts over various portions ofthe project. In February, 1995, we discussed our fee request in detail with city staff and responded to their concerns about certain issues by reducing our request another SHORT ELLIOTT HENDRICKSON INC, MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI LAKE COUNTY, IN EOUAL OPPORTUNITY EMPLOYER . . . Honorable Mayor and Council Members Page 2 May 1, 1996 $53,170. We have approached our discussions with staff in a completely open manner and have provided documentation of all amounts being requested. We have tried to settle all issues to the city's benefit. To date we have reduced our original fee figures by over $120,000. The City's offer as presented in Mr. Kriesel's March 28, 1996, letter to SEH suggests a final payment to SEH that asks us to accept another $88,516 reduction in our fees. This is a significant amount of money to us and the reasons for such a discount of our fees has not been made clear. We want to be sure we understand the city's concerns and we also would like a chance to present information we feel is pertinent to the many complications of the downtown project. That is why we are requesting a chance to meet with the council at a workshop session. There are other important issues we believe should be discussed. One relates to establishing a process of communication with the city that assures we both have a clear understanding of the work to be done. The process should provide documentation of the understanding. A part of the difficulties we encountered on the downtown project involved receiving instructions from a variety of sources and not knowing if the person had the necessary authority to issue the instructions. During some of the most critical points in the downtown project many decisions and instructions were verbal and poorly documented other than in our project records. We would like to work with the city council and staff to develop a communications process that will eliminate misunderstandings. We appreciate your consideration of our request to meet with you at a workshop session and will await your response. We have always found that direct communications can greatly increase understanding. Sincerely, ij,J Donald E. Lund, P.E. Chairman and CEO c: '1'l'ite"Kriesel Diane Deblon Klayton Eckles ~. .~~~ ~ W ASmNGTON COUNTY BOARD OF.COMMISSIONERS GOVERNMENT CENTER 14900 81ST STREET NORTH. STILLWATER, MINNESOTA 55082-0008 812-430-8000 Facsimile Machine 812-430-8017 With guest speaker Andres Duany Dennis C. Hagberg Di8trict 1 Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson Dislricl 4 Dave E~str:om- A Public Forum ~i' ' I '. \ , . I ., , , ~, Growth Patterns and Issues in Washington County A New Urbanist's Perspective Monday, May 13, 1996 · 7:00.8:00 p.m. Washington County Government Center · County Board Room . Washington County is pleased to host a public forum with guest speaker Andres Duany. Duany, a leading proponent of New Urbanism, is a principal in the Miami-based firm of DuanylPlater-Zyberk Architects and Planners. This firm has designed over 70 new towns and community revitalization projects. One of the most famous being Seaside, Florida. Duany, a critic of conventional suburban development, has discovered an alternative to sprawl. He has rediscovered the traditional American townscape, applying the following design principles to new developments: public square, grid street pattern with landscaped streetscapes, and a mix of retail, office, and residential use, all designed on a pedestrian scale. Can this new urbanism wOIk in Washington County communities? Can neotraditional planning principles be used to guide development of entire neighborhoods or large areas on the suburban fringe? Can neighborhoods and communities be created with a sense of place with current zoning standards? How do you make the principles wOIk in an auto dominated society? Does it make economic sense - is there a market for this type of development? Duany will comment on these and other questions from the audience. He will respond to issues or concerns that you have regarding how communities in Washington County are developing. Please join us for this exciting opportunity to explore these concepts for Washington County, ~~ i. Dave Engstrom, Chair Washington County Board of Commissioners -.... ... -Jdod "- EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION (i) ~._.~ . . . STILLWATER TOWNSHIP Box 117 Stillwater, Minnesota 55082 April 26, 1996 Mayor Jay Kimble City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Kimble, The following statement from our Engineer is part of a motion adopted at our April 25, 1996 Town Board Meeting. The statement resulted from continuing problems caused by water coming from developing area in and around Stillwater Township. "We recommend that the township consider addressing the following item with the City of Stillwater and any other communities that could potentially contribute to the problem: Stillwater Township residents have expressed concern about the impacts to the surrounding environment in the areas to be annexed. Future development will impact the environment and it is important that adequate protection be provided. Future development must not have a negative impact on the surrounding environment. Environmental concerns include items such as storm water drainage, water quality, groundwater elevation, erosion control, tree preservation, and tree replacement." We appreciate your consideration of this situation. Sincerely Yours, -S fu.,'(, -r Ql&rr~ Jack Takemoto Chairperson Stillwater Township Board JTlkn c: Oak Park Heights Bay town Browns Creek WMO @ Printed on Recycled Paper NEW CITY . .....J, i: " r"'~ < ~ "__. .~..;.rri"~r.i:.n . ~,~,,~\i'l! :. I~~fl +' .~._'..u } 7545 OFFICE RIDGE CIRCLE · EDEN PRAIRIE. MN 553H.3644 · 612-942-7559 . FAX; 612-941-5492 COMIIERCIAL PROPERTIES IN COR P ~~~iP26, 1996 Mayor Jay Kimble City Council Members City of Stillwater 216 North 4th Street Stillwater, MN 55082 Re: Stillwater Marketplace/On Sale Liquor License Dear Mayor Kimble and Councilmembers, New City Commercial Properties, Inc. is marketing the excess land around the Cub and Target Stores in Stillwater, known as Stillwater Marketplace. They have experienced interest from firms, both local and national, who would like to develop a full service sit down restaurant serving liquor on subject land, however, when they investigate the unavailability of "on sale" liquor licenses in Stillwater, they move on. . One example of this is Applebees, which as you know built a new restaurant facility on the south side of Highway 36 in Oak Park Heights. We had a verbal agreement with them at roughly the same land price they ended up paying. Another lost sale was for a four acre tract to a national cinema group. They wanted to develop a large cinema facility, however, their economics required them to also develop or sell land to accommodate a full service sit down restaurant serving liquor. When a liquor license wasn't available to them, they withdrew their interest. Stillwater is missing potential tax base income and the owners, are missing land sales. Through this letter, Dayton Hudson Corporation and Supervalu Holdings, as land owners, request you include on your November 1996 ballot, a referendum allowing the city to issue up to three on sale liquor licenses for the Stillwater Marketplace project. We will greatly appreciate your consideration. Sincerely, . NEW CITY COMMERCIAL PROPERTIES, INC. ~~~ +.~?e Jo . Nelson, Jr. . JF. rb 049606.T5T If[nigqts of OIolumhus STILLWATER COUNCIL, No. 1632 1910 South Greeley Street Stillwater, Minnesota 55082 April 30, 1996 Stillwater City Council Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear Council Members . On March 31, 1996, your city planner sent us a letter requesting us to remove our sign because of noncompliance with the city ordinance. We need your help in obtaining a variance on the city sign ordinance. Our organization offers Bingo to the residence of the St. Croix Valley Area on Friday night. Because of our limited budget, the only effective means to advertise with the community has been this sign. The sign has brought in around 50% of our customers. What we would like to offer is, that the sign would go up on Thursday night and come down after Bingo on Friday night. During the heavy snows and rains in January the sign was frozen in place. That is why it never moved until the thaw of March. If the sign freezes in place next year, we will inform the City Council sooner. Thank you for considering this action. It means a lot to our council and our customers, Sincerely ~Simonet Grand Knight '. .ames J. Frank heriff 14900 61st Street North P.O. Box 3801 Stillwater, MN 55082-3801 (612) 430-7600 I invite you and your elected officials to attend the second Law Enforcement Memorial Service at the Law Enforcement Center on Wednesday May 15th at noon. The following press release was faxed on April 30th and provides the details. Looking forward to having you join us on this day. Please RSVP with Rose at 430-7600. PUBLIC INFORMATION RELEASE SECOND ANNUAL WASHINGTON COUNTY LAW ENFORCEMENT MEMORIAL DAY . Sheriff Jim Frank has announced that the Second Annual Local Law Enforcement Memorial Day Service will be held on May 15, 1996. The ceremony will begin promptly at 12:00 noon in front of the Law Enforcement Center in Stillwater. Last year, over 100 citizens witnessed the event along with representatives from police agencies throughout Washington County and from the Minnesota State Patrol. National police Week is May 12-18 this year and recognizes police officers who have died in the line of duty during 1995. More law enforcement officers were killed in the line of duty in 1995 than in any other year in this decade. There were 162 line-of-duty fatalities in 1995. This figure includes all federal, state and local law enforcement officers, as well as correctional officers. The Oklahoma City bombing incident on April 19, 1995 accounted for the death of 12 federal agents, the single deadliest day in law enforcement history. Ceremonies will be held during the week at the National Law Enforcement Memorial in Washington, D.C. where the names of over 13,000 officers are inscribed on the stone monument. Local observance will also be held on the capital grounds to honor the 178 officers from Minnesota who have given their lives in the line of duty. I. " Minnesota Statute 387.03 "The sheriff shall keep and preserve the peace of his county.... ~ . . I. One police officer died in the line of duty in Minnesota during 1995. Officer Paul Moen of the Minneapolis Police Department suffered a heart attack on duty during an arrest involving a domestic situation. In January of this year, Officer Brian Klinefelter of the St. Joseph's Police Department was shot and killed during the investigation of a robbery. This year's ceremony will also recognize National Correction Officers' week which takes place during the week of May 5-11. Washington County is home to two State Correctional institutions as well as our own 193-bed County jail facility. These professional officers deserve our recognition for their daily efforts which too often go unnoticed in the larger scheme of the criminal justice system. The keynote speaker will be The Honorable Minnesota Supreme Court Justice Esther Tomljanovich. Justice Tomljanovich is a resident of washington County and a former member of the District Bench before being elevated to the State Supreme Court in 1990. The Lake Elmo VFW Post 5725 will provide the color guard for the ceremony. Musical accompaniment will be provided by the Stillwater Junior High School Band. The public is encouraged to attend the ceremony at the Law Enforcement Center in Stillwater and share in fellowship, including cake and refreshments, following the event. -END- r~ ~ . . Ie Stillwater Area Citizens Open Space Committee April 26, 1996 Dear Stillwater Township Supervisors and Stillwater City Council Members: At the request of Stillwater Township planning commissioner, Richard Schubert, we are writing to clarify our Committee's recommendations to the Stillwater City Council. In our March presentation to the Council, we concluded our review of the Decision Resources Ltd. 's Citizen Attitudes Survey with the following two recommendations: 1. That the City of Stillwater should consider a moratorium on annexation. 2. That the City should participate in the formation of a task force to seek funding for the preservation of top rated sites. Our reasoning for the first recommendation was simply financial. That land brought into the City with the potential of development at City densities would be more expensive to purchase than land already in the Township. A moratorium would give a task force adequate time to form- ulate an action plan. We also believe that there are strategies to preserve portions of the top rated sites which would not require the expenditure of local tax monies. Creating a task force to explore these strategies as well as the feasibility of local tax funding seems like a logical next step. We would encourage both the City's and the Township's elected officials to give serious consideration to these recommendations as you move closer to an orderly annexation agreement. Given the results of the Citizen Attitudes Survey, your electorate is overwhelmingly in favor of protecting what remains of our natural open spaces. Lastly, we think that the stated mission of the Stillwater Area Citizens Open Space Committee has been completed. We have greatly appreciated the City and Township officials' support and confidence. As individuals, we would be willing and available to serve as task force members under your leadership. /~ Sincerely, Yo!~ 4L1&~ THURSDAY..MAY 2,1996 SAINT PAUL F St 'Paul plans to buy undeveloped bluff lots To protect 46 wooded parcels of privately owned bluff land in the Highwood area of St. Paul's south- east corner, the City Council on 'Wednesday unanimously approved a plan to buy the lots and preserve them., Of the $580,000 price, $464,000 comes in the form of a federal grant through the Intermodal Sur- face Tra~sportation Efficiency Act. The remaining $116,000 comes from city capital improve- ment bonds. "It's the most significant thing we've done for Highwood by far," said City Council Member Dino Guerin, whose ward includes the area. Guerin said he agrees with 5- year-old environmental rules that restrict construction on the steep, sensitive slopes, but added: "If people can't develop their proper-. ty, we have a responsibility to re- lieve them of the tax burden." "This is great!" said Gloria Strom, who with her husband, Ar- nold, bought a lot next to their home on Skyway Drive 18 years ago and have been unable to sell it for development since the environ- mental rules were adopted, DNR purchases. west branch of Eagle Creek trout' stream DENNIS UEN STAFF WRITER !~~h we~~ COMING UP E 1 C k On April 20, ag e ree, volunteers from one of the last natural Trout Unlimited t r 0 u t and Cargill Inc., streams in plan to remove the metro- trash and debris politan area, from the Eagle has been Creek ~tream sold by a bed and banks. nonprofit conservation organiza- tion to the Minnesota Department r of Natural Resources. And later this year, the city of Savage is expected to buy 161 acres along the east branch from a private owner and sell them to the DNR. completing a two-year effort to protect the Scott County stream from development. "It was a long struggle," said Al Raymond of the Trust for Public Land, a San Francisco-based orga- nization that bought 46 acres along the creek and conveyed title to the DNR last month. Another 6.5 acres will be pro- tected through an easement. The landowners and developers, Klaas and Mary Van Zee, donated 14.5 acres. ensuring a 400-foot-wide buffer corridor along most of the entire west branch. In 1994. conservation groups sounded alarms as plans for a housing and office development threatened the water quality of the creek, which includes an un- usual. erupting artesian spring called Boiling Springs. They were eager to preserve the creek be- cause so many others have been lost to development. Negotiations ultimately reduced the project by about 60 lots and produced a couple of pots of mon- ey to buy the stream ,corridor, said John Heald, Savage's community development director. The - Trust for Public Land bought its parcel and sold it March 8 to the DNR for $1.53 million. Last year, the Minnesota Legislature appropriated $1.5 mil- lion for other property, including land along the east branch. Later this year, Heald said Savage plans to buy that property and turn around and sell it to the DNR, which will oversee it as an aquatic management area, Whether all that will be enough' to preserve trout levels in the stream is unclear. During the de- bate, some conservationists ar- gued that the 200-foot-wide corri- dor on each side of the creek was too narrow. "1 think it's the best compro-' mise that was available, given the situation," said John Hunt, a mem- ber of the Twin Cities chapter of Trout Unlimited, which led the ef- fort of several organizations to preserve the stream. "Obviously I WE' would have liked to see a larg- 'er portion of the property set aside, but this corridor was going to be the best we could hope for." On April 20, -volunteers from Trout Unlimited and Cargill Inc., plan to remove trash and debris from the stream bed and banks. A .\ . . . ..' . c. :. ... Friends of Long Lake Homeowners Association, Inc. 2946 Marine Circle, Stillwater, MN 55082 City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082 via fax & mail May 7, 1996 Info. cc Nile Kriesel, Klayton Eckles Metro DNR Oak Park Heights Baytown Lake Elmo Grant To\vnship Stillwater TO\\TIship Dear Stillwater City Council, We are writing on behalf of our Homeowners Association, incorporated on May 3, 1996, The primary purpose of our association is to work with the jurisdictions in the Long Lake watershed to assure that our homes and Browns Creek maintain the same, or better, level of safety as intended in the 1976 DNR outlet design. Weare pleased that the City of Stillwater has funded a watershed system study to address the issues and constraints in further development of the Long Lake watershed, We believe that a successful outcome will require the acceptance of all jurisdictions, the DNR, and those of us who live next to the Lake, For this reason, we ask that the City adopt a Study Advisory Committee composed of representatives from the above parties. The committee would serve to review the study plan, and to provide development plans and inputs from the jurisdictions, constraints or issues important to the DNR, and needs of the homeowners. The committee would also review draft results before completion. We believe that solutions can be found, and that use of the steering committee will reduce last minute issues, and assure that the results are accepted by all, We believe that the Browns Creek WMO cannot fully provide this function due to its limited monthly meetings, non attendance by some jurisdictions, and the uncertainty raised by the pending request to disband. However, the WMO members may be appropriate candidates for the advisory committee. Finally, we recently learned that Lake Elmo has as much as several hundred acres tributary to the Lake which must be considered in the study. We encourage their involvement. Our association asks that you contact the appropriate parties to solicit their involvement in the study. Please provide a response confirming your intentions to use an advisory committee, Thank you for your consideration, Sincerely, David Fabio, Edward J ..Gordon '4;..1" , , .- -, \ ..-J '-', I ---.J _ BWBR Architects Archit~cturc . Int\?rior D~sign . .00 Sible\' Street Suite 500 SI. Paul. . Minnesota 55101 6\22223701 ta.\ A12 222 ~9('1 April 18, 1996 Mayor Jay Kimble and the Stillwater City Council Stillwater City Hall 216 North 4th Street Stillwater, MiIUlesota 55082 Re: Proposed Municipal Parking Ramp Dear Mayor Kimble & Council Members: It has come to our attention the possibility of a free-standing parking structure located on the old UBC site, across from the proposed condominium project. This letter, and background information, is to make you aware that structured parking ramps are one ofBWBR's areas of expertise. In fact, we have designed over 20 similar projects, housing over 10,000 vehicles in recent years. Parking ramps are no longer just utilitarian places to park a car. Instead, many are located on very sensitive sites which require a design which minimizes headlight glare, emissions pollution, or requires an architectural presence which allows it to blend comfortably in the surrounding neighborllood. Often this is a difficult design challenge - which we enjoy! BWBR has always tried to provide the very best of professional seIVices to the City of Stillwater, and we are respectfully requesting consideration on this very exciting proposed project Sincerely, BWBR ARCHITECfS INC. c.la~:! r. AlA PreSident: CEO Enclosures · larking Structures . . I. University of Minnesota Fourth Street Parking Ramp Minneapolis, Minnesota . 1200 vehicles on six levels St. Paul Ramsey Medical Center St. Paul, Minnesota . Vertical expansion of existing ramp 250 vehicles on two levels Historic State Office Building Parking Structure St. Paul, Minnesota . 401 vehicles on three levels Jackson Street Parking Ramp St. Paul, Minnesota . Renovation of existing ramp 300 vehicles on five levels Washington County Government Center Parking Structure Stillwater, Minnesota . 539 vehicles on two and one-fourth levels Abbott Northwestern Hospital Minneapolis, Minnesota . Parking Ramp #1 960 vehicles on five levels . Parking Ramp #2-Phase I 204 vehicles on two levels . Parking Ramp #2-Phase II Vertical expansion 306 vehicles on three levels . Parking Ramp #3-Phase I 340 vehicles on four levels . Parking Ramp #3-Phase II Vertical expansion 340 vehicles on four levels . Parking Ramp #5 792 vehicles on nine levels Total number of vehicles: 2,942 BWBR Architects larking Structures North Memorial Medical Center Parking Ramp Robbinsdale, Minnesota . 664 vehicles on seven levels Mayo Foundation, Ozmun Building Parking Ramp Rochester, Minnesota . 300 vehicles on three and one-half levels Northwestern National Life Insurance Company Parking Ramp St. Paul, Minnesota . Vertical expansion of existing ramp 387 vehicles on four levels Midway Hospital Parking Ramp St. Paul, Minnesota . 344 vehicles on five levels Samaritan Hospital Parking Ramp St. Paul, Minnesota . 316 vehicles on three levels Mayo Foundation, Baldwin Building Ramp Expansion Rochester, Minnesota . 160 vehicles Town Square Ramp St. Paul, Minnesota . 500 vehicles on two levels Minnesota Mutual Life Center Parking Ramp St. Paul, Minnesota . 400 vehicles on four and one-haIf1evels Mears Park Place Parking Ramp St. Paul, Minnesota . 225 vehicles Wright County Government Center Parking Ramp Buffalo, Minnesota . 68 vehicles BWBR Architects \ . . . ~'-~,. BWBR Architects . , . . . .~-""";" ;,....... -'- .......'.'.'......-.......... ~~,:.:,.". FOURTH STREET RAMP UNIVERSITY OF MINNESOTA MINNEAPOLIS, MINNESOTA ~'-~,. BWBR Architects SON RAMP ~~2~L, MINNESOTA . I ~\.~,. BWBR Architects - . . I. # NORTH MEMORIAL MEDICAL CENTER PARKING RAMP ROBBINSDALE, MINNESOTA ~'-~,. BWBR Architects ~- ~1f'!' " ~~S~':-:1 r~~j0i0 .~~...._.... ....... . ~ ..,~ -----~~,-~-~;~;,~ -. ..-.:..----- . /' -'. ..'- . . . ---z:._..__ STATE OFFICE BLDG. PARKING STRUCTURE ST, PAUL, MINNESOTA . . . . . . , .. IF'~.., 0- ,);,,' .L... "'", , . ~'~.'. ~. ~ ",' , lid iJ STILLWATER TOWNSHIP May 9, 1996 Chair: Takemoto 7:30 p.m. Regular Meeting Aqenda: Adopt Minutes: Approve Minutes - April 25, 1996 Treasurer: 1. Checks/Claims Attornev: 1. Tom Radio re: Allegations Planner: 1. Hunter's Ridge Development Contract Enqineer: Public Works: Clerk: Committees: 1. Hugo Letter re: Brown's Creek WMO and Letter by David Francis to be discussed. People - 8:30 P.M. 8:30 Paul Tatting 8:45 Discussion of the Annexation Agreement (Includes assessing policy) 9:00 Ed Otis re: Materials for open meeting/ David Johnson Investigation Old Business: 1. Proetz Letter 2. Open Space Committee Letter New Business: 1. DNR Draft Permit Letter Notes: 1. Claims Please May 5, 1996 Pat Bantli " . . . ~ METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission. Metropolitan Parks and Open Space Commission. and Metropolitan Spats Facilities Canmissicn Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer modem. through the Twin Cities Computer Network at 337 -5400. Comments on Council issues can be made by electronic mail at data.center@metc.state.mn.us or by calling the Public Comment Line at 291-6536. DATE: May 3, 1996 WEEK OF: May 6 - May 10, 1996 METROPOLITAN COUNCIL Community Development Committee - Monday, May 6, Noon, Room lA. The committee will consider: city of Chaska 2000 Comprehensive Plan Amendment; public hearing findings and rec<)11UN'!ndlJrions to adopt Regional Trails Policy Plan amendment; Lino Lakes Metropolitan Urban Service Area expansion; Stillwater comprehensive plan revision; Growth Options: How Financial Forces Influence Growth; Partnership Minnesota Governor's Commendation Award to the Beltline Interceptor Reconveyance Task Force; and other business. Transportation Committee - Monday, May 6, 4 p.m., Chambers. The committee will consider: amendment to the 1996 Unified Planning Work Program; Transit capital bonds allocation; 5O-cent youth convenience fare; regional project solicitation and projects selected for National Highway System funding; growth scenarios and transportation impacts; and other business. Technical Advisory Committee (TAC) to the Transportation Advisory Board - Wednesday, May 8,9 am. Chambers. The committee will consider: legislative update; Transportation Policy Plan revision; updated TAC rosters; draft prospectus; draft 1997-2000 Transportation Improvement Program; comments on the Growth Options; and other business. Executive Committee - Thmsday, May 9, 8 am., Nicollet Island Inn, 95 Merriam St, :Minneapolis. Providers' Advisory Committee - Thursday, May 9, 10:30 am., Room lA. The committee will consider: contract performance measures; paratransit financing recommendations; and other business. Land Transportation Committee - Thursday, May 9, 1:30 p.m., Room 2A. The committee will consider: update on the MNIDOT Metro Division Transportation System Plan; Transportation Policy Plan revision process and schedule; and other business. Metropolitan Council- Thursday, May 9, 4 p.m., Chambers. The Council will consider: city ofLakeville comprehensive plan amendment on comprehensive sewer policy plan update; approval of final billing of 1995 regional agency charge backs; Southwest Metro Transit Commission 1995 operating contract amendment; Southwest Metro Transit Commission 1994 budget canyover; approval of Growth Options budget amendment; consent for Popham Haik to represent 3M, Toro and U.S. West in connection with the Junker .landfill site; authorization to enter into contracts for financial system replacement; proposal for streamlining the referrals process; Growth Options public participation proposal; public hearing findings/recommendations to adopt Regional Trails Policy Plan amendment; initiation of Metropolitan ~ Significance Review; and other business. Special Meeting: Metropolitan Council- Thmsday, May 9, 5 p.m., Room IA. This meeting may be closed . to the public pursuant to MN Statutes 471.705 Id to discuss litigation issues. Committee of the Whole - Thursday, May 9, 5:30 p.m., or immediately following the Special Council meeting, Room IA. The committee will consider Growth Options transportation implications. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (TOD 291- 0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. TENTATIVE MEETINGS THE WEEK OF MAY 13 THROUGH MAY 17, 1996 Environmental Services Public Information Meeting on Site Selection Process W &stewater Treatment Plant - Monday, May 13, 7 p.m., School District #833 Board Room, District Service Center, 7362 E. Point Douglas Rd. S., Cottage Grove. Environment Committee - Tuesday, May 14,4 p.m., Chambers. Chair's Small Group Breakfast Meeting - Wednesday, May 15, 8 a.m., SheratonIMidway, Bigelow's Restaurant, 1-94 at Hamline, St Paul. Livable Communities Demonstrations Account Applicant Workshop - Wednesday, May 15,8:30 - noon, Woodbmy City Hall, 8301 Valley Creek Rd., Woodbury. Providers Advisory Committee - Thursday, May 16, 10:30 a.m., 7th floor conference room. . Ymance Committee - Thursday, May 16,4 p.m., Room 2A. Livable Communities Demonstrations Account Applicant Workshop - Friday, May 17, 8:30 - noon, Golden Valley City Hall, 7800 Golden Valley Rd., Golden Valley. METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting - Tuesday, May 7, 4 p.m., Chambers. The commission will consider: Phalen Wetland restoration project; park user interim scoping study; and other business. After the meeting, the Commission will tour the Stillwater Wastewater Treatment Plant and Ceridian property. The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St, St Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please call 291-6363. METROPOLITAN SPORTS FACILITIES COMMISSION Capital Improvements Committee - Tuesday, May 7, 2:30 p.m., Commission conference room. The committee will consider: contract for Plaza Project Bid Pack 5, directional signage; contract for Plaza Project Bid Pack 4, Trivisions; award elevator maintenance contract; and other business. ConcessionslMarketing Committee - Wednesday, May 8, 2 p.m., HHH Metrodome, 900 S. 5th St, Miymp.apolis. The committee will consider: the annual report; The Rowland Company; volume services- feedback/new uniforms, Plaza update, miscellaneous; and other business. .1 . . . The Metropolitan Sports Facilities Commission office is located at 900 South 5th St, Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Judy Somers, 335-3310. METROPOLITAN AIRPORTS COMMISSION Audit and Compliance Committee - Wednesday, May 8, noon, Room 30 I, West Menanine, Terminal Building, Wold-Chamberlain Field. The committee will consider: post employment benefits; intcmal and concessionaire audit summaries-Signature Flight Support Inc., commercial vehicle invoicing, and National Car Rental System Inc.; and other business. Management and Operations Committee - Wednesday, May 8, 1 p.m., Room 301, West Mezzanine, Lindbergh Terminal, Wold-Chamberlain Field. The committee will consider: first quarter budget variance; request to purchase sealant materials; bids received for purchase of U.S. currency change machines; contract for auto rental shuttle; request for bids for six cubic yard garbage packer; request to bid-elevator/esca1ator maintenance contract; bid results for aerial lift truck; interpretation of MAC Ordinance #79; request for proposals for insurance broker; implementation of house file 2321-MSP parking policy; release and termination agreement for Imperial Parking; reliever airports-tenant cost of operation; reqUest for qualifications for land use and land acquisition legal services; committee reorganization; parking presentation; general information on Dr. Schmidt request, update on illegal operators, and tour of Southwest TerminalIFIS/GTCIULR development; and other business. Planning and Environment Committee - Thursday, May 9, 2 p.m., Room 301, West Mezzanine, Lindbergh Terminal, Wold-Chamberlain Field. The committee will consider: May ADNE levels; final contract payments for 1995 airside bituminous construction at MSP; regionallHlllI Terminal flooring improvements, Southwest Terminal expansion (general, mechanical, electrical); Phase m primary electrical distribution system--switchgear; 1993-95 Part 150 Sound Insulation Program; contract bids received for New Ford Town/Rich Acres asbestos abatement/demolition; 1996 pavement rehabilitation/deer fence at Anoka CoJBlaine Airport, and Part 150 Sound Insulation Program-April bid cycle; ratification of acceptance of grant offer; review of upcoming construction project bids; 1995 Part 150 Sound Insulation Program survey results; Flying Cloud Airport long term comprehensive plan-Metropolitan Council approval; dual track airport planning process next steps; tour of Southwest TerminalIFIS/GTSIULR development; and other business. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. . . . @ @ METRO DIGEST April, 1996 A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Paries & Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission meetings arc filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting infonnation and/or specific questions. May 3, 1996 ~ Metropolitan Council The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN, 5S 1 0 1. The Council's gcncral number is 291-6359 (l'DD: 291-0904). Call the Metro Inlortllllrion Line at 229-3780 for recorded infonnation about Council publications, Council actions, coming meetings and subsidized housing referrals. Recent Council publications can be found at major public libraries in the Metro Area. Publications can be ordered by e-mail.Theaddressis:data.centcr@mctc.statc.mn.us. Comments can be made to that address as well as 291-6536, the Metro Council PublU: Comment Line. The Council ... Community Development . approved a planning assistance loan to the city of Farmington in the amount of$73,968.oo. a. Except as provided in paragraph <Cb" below, the Council will convey Lift Station L-52 and related facilities to the city ofWaconia in <cas-is" condition at no cost to the city. . eliminated the use of federal preferences in ordering Metro BRA's waiting list for the Section 8 rental assistance program and retained a system based solely on random selection, while retaining the previously approved local preference policy. b, The Council will at its own expense design and install in L-52 new motors and a supervisory control system designed to pcrfonn efficiently with the new Waconia forccmain system, new drive shafts and emergency electrical power supply equipment; . accepted the 1995 status report on the Metropolitan Agricultural Preserves Program. Environment c. The Council will design and install two new pumps in L-52 and the city ofWaconia will reimburse to the Council the amount of$50,OOO for the pumps; . approved a Twin Cities Water Quality Initiative grant in the amount of$98,420 to Minnesota River Basin Joint Powers Board for 1996 funding and agreed that, if the Board successfully completes the tasks identified during the first year, additional funding will be considered. d. The Council will convey fonner treatment plant and outfall sewer corridor property and the real property on which L-52 is located to the city of Waconia for $1,000; . authorized the Environmental Services Director to pay, when due, all federal, state and local environmental pcnnit and license fees on an ongoing basis and to report annually to the Council the amount paid in the preceding year. e. The Council will provide training. as-built drawings and one wet well cleaning ofL-52 to the city of Waconia; and f. The execution of the agreement is contingent upon EPA approval of the transfer of ownership of the grant-funded project to the city ofWaconia. . declared that upon full operation of the new Waconia Intcrccptor, Lift Station L-52 and related facilities (including fonner treatment plant site and outfall sewer corridor) will no longer be necessary for the metropolitan interceptor system; . authorized its Regional Administrator and General Manager, Wastewater Services, to approve the extension of contract C-2879 for polymer for the period of May I, 1996, through April 30, 1997, at the unit price of$.055 per wet pound of polymer plus sales tax. Based on process demands, the quantity may vary but the unit price will remain constant for the contract period, . authorized the Regional Administrator to enter into an agreement to convey Lift Station L-52 and related facilities to th~ city ofWaconia, with the agreement containing the following provisions: @ METRO DIGEST @. . approved parallel procurement for the solids stabilization, marketing and distribution portions of the Blue Lake and Seneca Facilities, and parallel procurement for the solids thickening/dewatering portion of the Blue Lake Facilities. Finance . approved a list of authorized fmancial institutions. . approved a policy on the use of regional capital assets. . approved closing the Fmance Committee meeting held on April 18 to discuss imminent litigation and sett1ement issues relating to a personal injury claim. . accepted an amendment increasing the 1996 and decreasing the 1995 Metropolitan Sports Facilities Commission Capital Improvements Budget in the amount ofSl,500,ooo as adopted by Commission Resolution 96-09~ and accepted an amendment increasing the 1996 Metropolitan Sports Facilities Commission Capital Improvements Budget in the amount of5650,000 as adopted by Commission Resolution 96-03. . referred action back to committee regarding an authorization to enter into contracts for employment law 1egal services. . authorized the Regional Administrator to procure an upgraded file server. additional workstations, and additional memory and the associated system software for an amount not to exceed $275,000 plus tax. . authorized the Regional Administrator to negotiate and execute the following amendments: a. an amendment to the contract with TXbasc Systems. Inc. increasing the contract in the amount ofSl66.ooo for additional consulting services to support the implementation of the new system and support of staff during the installation~ b. an amendment to the contract with Preferred Consulting Services increasing the contract in the amount ofS 18.000 for additional consulting services to continue to provide support for the existing matcrials management system until the new system is implemented; and c. an amendment to the contract with James Lee Roberts increasing the contract in the amount of $96.000 for continued project management consulting services. . authorized the Regional Administrator to detennine, what other consulting services are ncc:cssary to . Page 2 implement and provide initial programming support for the new materials management and maintenance system at Transit Operations and negotiate and sign contracts ncc:cssary to secure those services in amounts not exceeding SI65,000. . . found the following: 1. that current unemployment rates. driver scheduling issues and other economic factors restrict the Metropolitan Council's ability to attract and retain quaIifaed part-time bus drivers; 2. the payment of a $500 inducement to new part- time drivers hired from March 26,1996, through August 30, 1996, is reasonable and ncc:cssary to attract and retain new qualified part-time drivers; 3. the S500 inducement is ncc:cssary for the Metropolitan Council to fulfill its statutory responsibilities for operating and maintaining the regional bus system and, therefore, serve a public purpose for which public funds may be expcnded~ And, therefore: authorized the Metropolitan Transit Operations to offer a SSOO inducement to newly-hired part-time drivers from March 26. 1996, through August 30, 1996. . . authorized its Regional Administrator and its attorneys to take all actions necessary and appropriate to finalize sett1ement of a claim against the Metropolitan Council Transit Operations in the amount ofSl90,ooo. . delegated to the Associate Regional Administrator the authority to sett1e the Brown litigation on tenns consistent with its discussion of this case; and authorized the Associate Regional Administrator and the Council's attorneys to take all actions necessary or appropriate to finalize a settlement of the Brown case. l!!:!i! . No parks issues were acted upon in April. TransDOrtation . approved changes to the public transit fare components as follows: 1. Peak fare shall increase from S0.25 to $0.50~ 2. Youth fare policy changes shall be as follows: a. Youth fare eligibility shall be defined as ages 6-12 during off-peak periods; .1 April, 1996 . . :. @ METRO DIGEST @ b. Youth fare level shall be approximately one- half, but not greater than one-half, the base fare; and c. Staff shall develop a youth convenience fare (SO.50) to mitigate the change in youth fare eligibility. 3. Convenience fare media shall be priced using a loo/o value discount or bonus: a. 31-day passes priced at S38, S57 and $76; b. Stored value tickets priced at S10, value SII; S15, value SI6.50; and S20, value S22; and c. Tokens priced at $4.50 for five tokens and $45 for roll of 50 tokens. 4. Employer purchased 31-day passes shall include an additionalloo/o discount and stored value tickets include an additional 5% discount; 5. Senior fare level shall be approximately oOl~..half, but not greater than one-half, base fare; 6. Limited mobility fare level shall be approximately one-half, but not greater than one-half, the base fare; and 7. Americans with Disability Act (ADA) fare shall be twice the applicable base or peak base fare and shall not increase without a fonnal public hearing specifically proposing a change to the ADA fare(s). . approved the following moderated transit service cutback scenario, which represents 75% of the budgeted cutbacks for June 1996: cutback as originally planned with no or slight adjustments: -Minneapolis Route 1 -St Paul Routes 10 and 15 -8t Paul Route 11 -Minneapolis Route 15 -Minneapolis Route 35LSU moderate cutbacks by not eliminating all service originally proposed, but reducing frequency: -8t Paul Route 22 -St Paul 94S Defer some cutbacks to September 1996 pending (1) added study and (2) redesign alternatives and initiatives Page 3 involving non-MCTO service mergers (U ofMN', Roscville Circulator, Wcstonka Area): -Minneapolis Route 10 south of downtown -St Paul Route 17 -Minneapolis Route 35A -Minneapolis Route 75 -Minneapolis Route 76 Special Partnership Challenges to businesses and riders: -St. Paul Route 50 -St. Paul Route 95E . approved the concepts proposed in the Transit Redesign final report; adopted the recommended regional perfonnance and service design standards recommended in the report; and approved the non-ADA paratransit perfonnance-based funding in concept, with the understanding that staff will provide a specific policy recommendation within the next two months. . authorized the Regional Administrator to enter into an agreement with the city of Minneapolis to provide project and construction management for multiple public facilities projects over a two-year period in an amount not to exceed $550,000. . authorized the General Manager for Transit Operations to enter into a joint powers agreement with Minnesota Valley Transit Authority to provide peak period service on Dodd Road in Mendota Heights. . authorized staff to set a public hearing for Wednesday, June 5, 1996, at 7 p.m. at White Bear Lake City Hall Chambers in coordination with Lake Area Bus Commission to solicit public input on the proposed White Bear area transit service plan. . approved applying for Regional Transit Capital (RTC) funds for 1996-1997 through the competitive RTC funding process of the region. . authorized the Regional Administrator to negotiate and execute Amendment No.4 to the capital funding agreement with the Minnesota Valley Transit Authority in an amount not to exceed S221,soo for itemized items, with all proceeds from the original SI.05 per square foot land sale greater than $221,500 reverting to the regional transit capital budget. . adopted the findings and conclusions regarding the Flying Cloud Airport Long T enn Comprehensive Plan (L TCP) and approved the plan contingent upon items 1 through 5 listed below being provided to the Council prior to final EIS and/or ClP reviews by the Council on projects to implement the L TCP: April,1996 @ METRO DIGEST @' 1. a description map of the groundwater weD sites and any information on any groundwater contamination problems and monitoring programs to be included as an addendum to the LTCP; 2. a location map and a description of the current sewer system to be included as an addendum to the cumnt L TCP. This should also include information on the maintenance and inspection schedule for the on-sitc septic systems and identify any potential problem at the airport; 3. a plan and implementation program, developed and agreed to jointly by the MAC and the city of Eden Prairie for submittal to the Council by September 30, 1996, for the provision of potable water and sanitary sewer service to Flying Cloud tenants, including connection to the metropolitan disposal system. The MAC should modifY its capital improvement program to implement the items spccificd in the plan and program by December 31, 1998, subject to conditions not under the control of either party. The Council will closely review future matters related to the Flying Cloud Airport, including the Capital Improvement Program, to ensure MAC's timely fulfillment of this commitment; 4. an evaluation of the existing and future impacts on Staring Lake, Purgatory Creek and the Minnesota River from runoff at the airport facility. and 5. cvidcncc that demonstrates a significant effort to develop a common understanding between the MAC and the city of Eden Prairie of the role of Flying Cloud as a minor airport in the region. In order to facilitate the development of that common understanding. the Council shall convene a meeting bctwccn the parties, the results of which sha1l be reported to the Council at its May 23rd, 1996, meeting by representatives from the Council, the MAC, and the city and communicated to the citizens of Eden Prairie. In addition, the Council recommended: 1. That. within 120 days after the MAC obtains all federal and state environmental approvals and CIP approval by the Council for the expansion of the airport. the MAC commence to appraisc property and cx:tcnd offers for Flying Cloud Airport land acquisition option number 2 adopted by the MAC on January 6, 1996; 2. That the MAC, without degradation of safety needs, make the safety zone area available for public usc by residents of the city of Eden Prairie and surrounding areas; Page 4 3. That the MAC provide public rights-of-way for road access to properties south of the proposed new hangar area; . 4, That the Metropolitan Council encourage the MAC to include close involvement of all intcrcstcd parties and an cx:tcnsive communications/coordination effort during the Environmental Impact Statement (EIS) process to be conducted for the proposed projects at the Flying Cloud Airport; 5. That, after the expansion, the Flying Cloud Airport continue to function as a minor airport. with a nwcimum runway length of 5,000 feet pursuant to the current 1995 Metropolitan Development Guide Aviation Chapter, which plays a role as a secondary reliever airport to MSP International and primarily accommodates general aviation business, personal and recreational uses; 6. That the MAC and the city of Eden Prairie enter into an agreement regarding the implementation of the above recommendations, including negotiation of reasonable special assessments levied by the city against property ownCd by the MAC; and 7. That MAC and the city of Eden Prairie agree that disagreements regarding implementation of the above recommendations, including obtaining the ncccssary environmental approvals, should be resolved through a process other than litigation, such as mediation, or another alternative dispute resolution process jointly agreed to by the MAC and the city. . The Council also: . tabled action on consideration of initiating a metropolitan significance review of a project in Bloomington. . made appointments to the Land Usc Advisory Committee and Audit Committee. New Publications Council publications arc available from the Council's Data Center. For a free and complete list of publications, write the Metropolitan Council Data Center, 230 E. Fifth St, St. Paul,MN 55101, or call 291-8140. E.mail address is: data.ccntcr@mctc.statc.mn.us. There is a charge for some publications. The biweekly ColUlcil DirectioflS newsletter provides information on regional issues and Council programs. If you wish to receive a copy of ColUlcil DirectioflS, call Carol Berens at 291-6447, . April, 1996 . . '. @ METRO DIGEST @ Metropolitan Commission Activities Metropolitan Airports Commission (MAC) Metropolitan Airports Commission offices arc located at 6040 28th A v. S.. Minneapolis. MN. 5S450. For more information. call Lynn Sorensen at 726-8186. The Commission: . approved a revised MSP Parking Policy to insure compliance with House File 2321. a bill regulating MAC parking operations at MSP International Airport effective April 1.1996. . supported fcdcrallegislation to refonn the Federal Aviation Administration by removing it from the Department of Transportation and changing the procurement, personnel and other processes to enable the FAA to operate in a more efficient business manner. . supported federal1cgislation to reinstate the 10% ticket tax and the Cargo Waybill tax with the provision that the Commission supports sunset of the program in one year during which the fonnula for computing the taxes and fees be reviewed to make them more user fees relative to actual use of the airport system; further. that the Airports Council International organization and Congress be urged to more aggressively work towards correcting the inefficiencies of the current system. . approved promulgation of a committee to develop a noise mitigation plan for specific areas in close proximity to MSP International Airport, taking into consideration proposed runway development at MSP. . adopted the 1996-1997 MAC Affirmative Action Plan modifying the effective date of the plan from one to two years. Metropolitan Parks & Open Space Commission (MP&OSC) Metropolitan Parks & Open Space Commission offices arc located at Mears Parle Centre. 230 E. Fafth St. St Paul. . 55101. For more infonnation. call 291-64S6. The Commission: . reviewed LCMR. work programs for 1996 state bonding and 1996 LCMR.-recommended appropriations for the regional park system and recommended that the Metropolitan Council: Page 5 1. approve a resolution requesting payment ofSl0.4 million in state appropriations for acquisition and bcttcnnent of regional recreation open space lands; 2. commit to issue a total of$7.182.000 ofS-year general obligation bonds as a 40% match to the 1996 state revenues for the 1996-1997 CIP and as a 50".4 match to a $250.000 dam safety grant for Lake Byllesby dam; 3, authorize grant agreements consistent with the funded portions of the 1996-1997 Regional Recreation Open Space Capital hnprovcrnent Program; and 4. submit to the Legislative Commission on Minnesota Resources the "1996 LCMR work program for Metropolitan Regional Park System Appropriations" for its approval and submit the "1997 LCMR Proposal for Metropolitan Regional Parle System Appropriation" for its consideration. . reviewed public hearing findings/recommendations to adopt regional trails policy plan amendment and recommended that the Metropolitan Council: 1. adopt the Final Statement of findings and conclusions and the minor changes to the Regional Trails Policy Amendment in response to those findings; and 2. approve a resolution adopting the Regional Trails Policy Amendment to Regional Recreation Open Space Development GuidelPolicy Plan as modified in the Final Statement as an amendment to the Recreation Open Space Development Guide Policy Plan. Metropolitan Sports Facilities Commission (MSFC) Metropolitan Sports Facilities Commission offJCCS arc located at 900 South 5th St. Minncapolis.MN 5S415. For more information, call Judy Somers at 335-3310. The Commission: . approved Resolution 96-12 approving the bids and awarding the contract for the 1996 Video Camera Project to A VI Systems in the base amount ofS574.747. . approved Resolution 96-13 approving Change Order No.2 for the 1995 Sound System Rcp1accrnent Project April,1996 @ @, METRO DIGEST to Commonwealth Electric in the added amount of S39,285. . approved Resolution 96-14 approving Change Order No.3 for the 1995 Plaza Project Bid Pack 1 to Sheehy Construction in the added amount ofS37,39O.49. . approved Resolution 96-15 approving Change Order No. 1 for the 1996 Restroom and Production Oflicc Project to Macrtcns-Brenny Construction in the added amount of$15,179. . approved Resolution 96-16 approving Change Order No. 1 for the 1996 Plaza Project Bid Pack 2 to Commonwealth Electric in the deducted amount of S3,325. . approved the renewal of the liability insurance coverage for one year with 110 Insurance CompanylR.J. Ahmann Company and renewed the property insurance coverage with National Surety Corporation/Alexander & Alexander and Insurance & Surety Specialists for three years, with a guaranteed rate, without obligation to morc than one year at a time, with the stipulation that at the termination of the thrcc-year period, the insurance coverage will again be sent out for RFPs. . authorized the Executive Director to purchase a new voice mail system at a cost not to cxcccd approximately $40,000. Page 6 April, 1996 . . .1 . ELECTED: RESIDENT: ALTERNATE: . . CENTRAL SAINT CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION 1941 South Greeley Street Stillwater, Mn 55082 STILLWATER Jay Kimble 412 West Elm st. stillwater, Mn 55082 439-2888 .l; Office & Fax: 439-8803 REPRESENTATIVES FY 1996 OAK PARK HEIGHTS BAYPORT Mark Swenson 14846 Upper 55th St. Oak Park Hts, Mn 55082 439-1479 Sharon Ridgway Secy/Treas. 152 S. State Street Bayport, Mn 55003 439-5576 Jack Doerr, Chairman 14520 Upper 56th St. Oak Park Hts, Mn 55082 439-1815 Ann Bodlovick, Vice Chair 1511 W. Olive st. Stillwater, Mn 55082 439-2658 Gary Talbot 1921 Oak Glen Lane Stillwater, Mn 55082 351-0224 Jim Menard 555 N. 2nd Street Bayport, Mn 55003 439-9207 Jeff Olson 13875 N. 55th st. Oak Park Hts, Mn 55082 439-8574 Beverly Schultz 580 N. 6th Street Bayport,Mn 55003 439-4379 Doug Bergmann 14913 57th st. N. Oak Park Hts, Mn 55082 439-2019 DEPARTMENT OF THE ARMY ST. PAUL DISTRICT, CORPS OF ENGINEERS 190 FIFTH STREET EAST ST. PAUl., MINNESOTA 55101.1838 REPLY TO ATTENTION OF APR2 G '19001 Project Management Branch Programs and Project Management Division IF'.""','" ~. ~1! '. ~~.-\ l~~" ~,_, , .~.,"J [1',',:,1 i j-";.';' '"1 "- Honorable Jay Kimble Mayor of Stillwater 216 North Fourth Street 1_ Stillwater, Minnesota 55082 Dear Mayor Kimble: I am pleased to provide you with a fully executed Project Cooperation Agreement (PCA) for the Levee Wall System, St. Croix River at Stillwater, Minnesota. Now that the PCA has been fully executed by both parties, we are ready to proceed with the contract award process. It is expected that the construction contract will be advertised for competitive bids yet this month, bids will be opened in late May and a contract will be awarded in early June, 1996. There are two critical actions that must occur prior to the award of a construction contract. First, the city, as local sponsor of the project, must obtain all permits required for the construction work, including permits from the Division of Waters of the Department of Natural Resources, the Department of Transportation, and any other necessary state or local permits. Second, the city must provide a cash contribution as stipulated in Article VI of the PCA. We understand that the city is currently negotiating with several banks to establish an escrow account. Upon completion of those negotiations, an escrow agreement between the city, the bank and the Government will be executed. At that time, we will request that the city provide the funds necessary to fulfill their financial obligations through the first fiscal year of construction. The execution of the PCA is a major milestone toward the successful implementation of the Stillwater Levee Wall project. ~ -2- . f I would like to take this opportunity to thank you and your staff l for all your efforts to date. It is only through teamwork and J cooperation that a project of this magnitude can be accomplished. j I I ! ; j i j ; { I j ! Sincerely, ~y Lieutenant Colonel Corps of Engineers Acting District Engineer Enclosure . , I ., I W ASIllNGTON COUNTY Dennie C. Hegberg Oletrlet 1 COUNTY BOARD AGENDA MAY 7, 1996, 4:30 P.M. Mary Haueer Oletriet 2 Wally Abrahameon Oletriet 3 Myra Petereon Oletriet 4 Dave Engetrom Oietriet 6/Chalr 1. 4:30 ROLL CALL 2. CONSENT CALENDAR 3. 4:30 RESOLUTION IN RECOGNITION OF REPRESENTATIVE WALTER PERLT 4. 4:35 MINNESOTA EXTENSION SERVICE - C. LEIFELD, EXTENSION EDUCATOR FIVE YEAR OFFICE LEASE 5. 4:40 WASHINGTON COUNTY LIBRARY - J. WELLS, DIRECTOR A. ACCEPT DONATION OF 3.78 ACRES FROM THE CITY OF OAKDALE FOR LIBRARY BUILDING IN OAKDALE B. AUTHORIZE PROCEEDING ON CONSTRUCTION PROCESS FOR A NEW LIBRARY IN OAKDALE 6. 4:55 H.E.L.M., PUBLIC WORKS, ADMINISTRATION/PLANNING' SWCD WATER MANAGEMENT ISSUES: BROWNS CREEK WMO, KISMET BASIN, JOINT JUDICIAL DITCH #1; EAST MISSISSIPPI WMO; AND, LONG LAKE HIGH WATER' 7. 5:55 GENERAL ADMINISTRATION - J. SCHUG, COUNTY ADMINISTRATOR 8. 6:05 DISCUSSION FROM THE AUDIENCE V1SI7l)RS AUf SlWlE 77lE1R CONCERNS Wl11l 'T1IE COllNTT BOARD OF COMMJSS/ONERS ON ANY l1EM NUT ON 'T1IE AGENDA. 'T1IE CHAIR WIlL DIRECT'T1IE COllNTT ADMlNlSTRATOR TO PREPARE RESPONSES TO fOVR CONCERN1i fOU ARE ENCOURAGED NUT TO BE REPElTTIOUS OF PREVIOUS Sl'EAXDfS AND TO LIMn- TOVR ADDRESS TO FIVE MJNU1U. 9. COMKISSIONER REPORTS - COMKENTS - QUESTIONS THIS PERlOD OF 17ME SHAlL BE USED BY'T1IE COMMJSS/ONERS TO REPORT TO 'T1IE FUU BOARD ON COMMnn:E ACT1VfT1ES. MAKE COMMENIS ON AUTTERS OF 1NlEREST AND INFORMAnON. OR RAISE QlJEST10NS TO 'T1IE STAFF. 17I1S AC110N IS NUT 1N1l:NDED TO RESULT IN SUBSTANTIVE BOARD ArnON DURING THIS 17ME. ANY ArnON NECESSARf BECAUSE OF DISCUSSION WIlL BE SCHEDULED FOR A FUIVRE BOARD MEETING. 10. BOARD CORRESPONDENCE 11. 6:20 ADJOURN ***MEETING NOTICES LISTED ON BACK*** AU.rive Hatenlng devices Me eveileble 101" u. in the County BOIl'" Room. " you need e..--. due to di_bIIity 01" Ieng/JII(Je bMri.r, p/H. ClIII430-6000 (TDD 439-3220/ EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR ** MAY 7, 1996 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM . ADMINISTRATION A. APPROVAL OF THE APRIL 16 AND 23, 1996 BOARD MEETING MINUTES. B. APPROVAL OF REVISED POLICY #1021, RAISING THE MEAL REIMBURSEMENT TO $28 PER DAY EFFECTIVE MAY 1, 1996. C. APPROVAL TO EXPAND THE FOOD SERVICE AREA IN THE GOVERNMENT CENTER LUNCH ROOM. AUDITOR-TREASURER D. APPROVAL OF RESOLUTION, CONVERT A PETTY CASH FUND INTO A CHANGE FUND IN THE SHERIFF'S DEPARTMENT. E. APPROVAL OF ABATEMENT APPLICATIONS FOR HOMESTEAD CLASSIFICATION AND REDUCTION OF VALUE. COMMUNITY SERVICES F. APPROVAL OF REQUEST TO MAKE PROGRAM CHANGES IN TME ADULT FAMILY SUBSIDY PROGRAM FOR PERSONS WITH DEVELOPMENTAL DISABILITIES. G. APPROVAL OF 1996 COOPERATIVE AGREEMENT BETWEEN WASHINGTON COUNTY COMMUNITY SERVICES AND THE WASHINGTON COUNTY SHERIFF'S DEPARTMENT. COUNTY ATTORNEY H. APPROVAL TO APPLY FOR GRANT FUNDS FROM THE MINNESOTA DEPARTMENT OF CORRECTIONS FOR COMPUTER TECHNOLOGY PROJECT. PUBLIC WORKS I. APPROVAL FOR THE PARKS AND OPEN SPACE COMMISSION RECOMMENDATION THAT THE 21 ACRES FROM THE EAGLE RIDGE PLAT NOT BE ACCEPTED BY THE COUNTY AS PARK LAND OR OPEN SPACE, AND, APPROVAL OF THE PARKS AND OPEN SPACE COMMISSION RECOMMENDATION THAT P&OSC MEMBER PHIL HINDERAXER BE APPOINTED AS A REPRESENTATIVE TO THE CLUSTER ORDINANCE CORE COMMITTEE. J. APPROVAL OF RESOLUTION AWARDING THE BID FOR THE MECHANICAL MODIFICATIONS TO THE 1968 SECTION OF THE GOVERNMENT CENTER TO GENERAL SHEET METAL CORPORATION IN THE AMOUNT OF $583,969. K. APPROVAL OF RESOLUTION, PURCHASE OF PROPERTY FOR INCLUSION INTO BIG MARINE PARK RESERVE. L. APPROVAL OF CONSULTING ENGINEERING SERVICES CONTRACT WITH BRAUN INTERTEC CORPORATION AT A COST NOT TO EXCEED $16,992 FOR GEOTECHNICAL INVESTIGATION AND EVALUATION SERVICES ON CSAH 3 CORRIDOR IMPROVEMENT PROJECT. . M. APPROVAL TO ADVERTISE FOR BIDS ON CSAH 12, PAVEMENT REHABILITATION. N. APPROVAL OF AGREEMENTS WITH THE CITY OF WOODBURY FOR CONSTRUCTION REIMBURSEMENT AND FUTURE MAINTENANCE OF TRAFFIC CONTROL SIGNALS AT CSAH 13 AND SEASONS PARKWAY AND CSAH 19 AND PARK CROSSING IN WOODBURY. o. APPROVAL OF RESOLUTION AWARDING THE BID FOR RECONSTRUCTION OF CSAH 13 IN LAKE ELMO TO ARNT CONSTRUCTION COMPANY IN THE AMOUNT OF $867,174.08. P. APPROVAL TO AUTHORIZE THE PARKS SECTION IN CONJUNCTION WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES TO CONDUCT A DEER HUNT IN THE LAKE ELMO PARK RESERVE. RECORDER Q. APPROVAL OF PLAT OF SUMMERFIELD, WEST LAKELAND TOWNSHIP. R. APPROVAL OF PLAT OF SWEETWATER HILLS, WEST LAKELAND TOWNSHIP. s. APPROVAL OF PLAT OF EMERALD HIGHLANDS, WEST LAKELAND TOWNSHIP. "C_ CaleacIar 1Ian. an c-mJy dcr_ u -. of_ .......... _ ......... ~ IOd ~ ill _ ...... c-.-' ......011)' doct 10 puB . c- CaIasdu iIan(.) for __ lOd/or __ _. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * KBBTZIfG IfOTZCBS Date Committee Tille Location May 6 May 7 May 8 May 8 May 8 May 8 May 9 May 9 May 13 Cluster Ord. Core Committee Personnel Committee Meeting 911 Board HRA Board Solid Waste Advisory Library Board Community social Services Metro TAB Design & Clustering Forum 5:00 p.m. 9:00 a.m. 10:30 a.m. 3:00 p.m. 5:30 p.m. 6:30 p.m. 7:30 a.m. 12:30 p.m. 6:30 p.m. Washington County Government Center Washington County Government center. 2099 University Ave. W. - st. Paul 7920 Hearthside Ave. - Cottage Grove Washington County Government Center Woodbury Library Washington County Government Center 230 E. 5th St.-Mears Park Centre Washington County Government Center . . . ... April 22, 1996 Jay Kimble, Mayor City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Jay: ORTHOPAEDIC SPORT~ INC. specialized physical therapy I wanted to call and congratulate you in your efforts of attracting Colonial Craft to Stillwater. I know that this was a major accomplishment and all the business owners of this community are very appreciative of your working so diligently to put this project together. Thank you for representing Stillwater in such a positive light and for serving our community in such a thankless job. Sincerely yours, 'ti(i/e?~ Mike Ripley, RPT, A TC MAR/clc MAPLEWOOD OFFICE 1655 BEAM AVENUE. SUITE 308 MAPLEWOOD. MINNESOTA 55109 (612) 779-6543 FAX 779-9748 FOREST LAKE OFFICE 146 NORTH LAKE STREET FOREST LAKE. MINNESOTA 55025 (612) 464-8502 FAX 464-8547 STILLWATER OFFICE 1700 TOWER DRIVE WEST STILLWATER, MINNESOTA 55082 (612) 439.8540 FAX 439.7173 WOODBURY OFFICE 2025 WOOD lANE DRIVE - SUITE 100 WOODBURY, MINNESOTA 55125 (612) 738-8270 FAX 738-0708 THE WORK CENTER 1700 TOWER DRIVE WEST STilLWATER, MIN~JESOTA 55082 (612) 439-9509 FAX 439-7173 STILLWATER TOWNSHIP Box 117 Stillwater, Minnesota 55082 April 26, 1996 Mayor Jay Kimble City of Stillwater 216 North Fourth Street Stillwater, MN55082 .. '. . Dear Mayor Kimble, On behalf of the Supervisors, thank you very much for spending the evening with us on April 24, 1996. We appreciated your willingness to take part in our Annexation Workshop. Sincerely Yours, ~~~~ Pat Bantl i Stillwater Township Clerk PB/kn @ Printed on Recycled Paper . . STILLWATER BRIDGE OPENINGS . Monday through Friday IIDIES. 1. Bridge will be manned full time from 8:00am to 10:oopm on weekdays and from 8:00am to Midnight on weekends and holidays. Noon 12 7 5 2. Holiday schedule applies to: Memorial Day &am 6pm Independence Day Labor Day 5 7 3. During the periods of day wilen bridge Is manned, bridge tenders will monitor cbannel16 on the marine band radio. Upon receiving a call on chaDDel16 eODVersation will be switched to channel 14. 4. MnJI)OT will respond to special openings after 10:00pm on weekdays and 12:00 Midnight on weekends and holidays, on a 2bour notice basis. Requests are to be made by telephoning MnJDOrs 24 hour dispatcher at 582-1550. Requests received by marine radle will be relayed by the bridge tenders. 5. Questions or complaints sbelld be called In te 582-1550, during nonul business hOlrs. 6. Outside of the regular manning season, I.e., from October 16 to May 14, bridge will be opened upon 24 hour notice. Requests can be made by pbonlng 582.1550. i. 1 12 11 Midnight Weekends & Federal Uolidays Noon 12 5 6pm 7 1 12 11 Midnight . . . Stillwater Public Library 223 North Fourth Street Stillwater, MN 55082 Board of Trustees Minutes April 2, 1996 Members: Doeksen*, Gorski, Kalinoff, Lockyear, Maybanks, Myers, Nelson, Ruch, Sandeen* (on leave). Director: Bertalrriio. *Absent 1 . Call to order: A quorum being present, President Ruch called the meeting to order at 7:06 p.m. 2. Adoption of the Agenda: Moved to adopt the agenda. Moved by Lockyear/seconded by Myers. Unanimously approved. 3. Member Education Bill Duncan-O'Neal, Director of MELSA, discussed the make-up, functions and focus of MELSA as well as some future possibilities for that organization. 4 . Long Range Plan Maybanks moved/Gorski seconded the adoption of the Long Range Plan, Unanimously approved. 5. Communications The Board received a letter from Anita Buck concerning public access to the St. Croix Collection. The Board will leave the issue to Ms. Bertalmio as Library Director to address with the Library Staff. President Ruch will acknowledge Ms. Buck's letter. 6. Consent Calendar . Gorski moved/Lockyear seconded motion to approve the consent calendar including payment of bills in the amount $4,529.99. Unanimously approved. 7. Old Business: A. Maybanks moved/Nelson seconded to approve the changed language in the first one half of item 17.1 in the Union Contract, so it accurately represented our position and also corresponded with the City's contract. Unanimously approved. Gorski moved/Maybanks seconded approval of the scond one half of item 17.1 for the same reasons. Unanimously approved. B. Committee appointments were tabled until May; however we received a brief update on the school/library committee. President Ruch spoke to Assistant Superintendant Weingarten and Myers spoke to Karen Rose. ~ : page 2 Board of Trustees Minutes 4/2/96 8. New Business: A. We will discuss and have a speaker On the issues facing public officials such as the Library Board. The discussion will center on Rights, Responsibilities, Legal Issues and Ethics. B. Lockyear moved/Myers seconded adoption of the 1996-97 Board Schedule. Unanimously approved. 9. Adjournment: Agenda items being completed and there being no other business, President Ruch adjourned the meeting at 8.38 p.m. . . . I I I I I I I I I I I I I I I I I I I Lily Lake Storm Water Treatment Feasibility Report City of Stillwater Minnesota SEH No. A-STILL9607.00 May, 1996 SHORT ELLIOTT HENDRICKSON INC. ~SeJ MULTIOISCIPLlNEO, . SINGLE SOURCE. e. c..- "5"" / '1 / C; b I I I I I I I I I I I I I I I I I I I I "'SeJ 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION May 2,1996 RE: Lily Lake Storm Water Treatment Feasiblity Study SEH A-STILL9607.00 Mr. Klayton Eckles, P.E. Stillwater City Engineer 216 North 4th Street Stillwater, Minnesota 55082-4898 Dear Mr. Eckles: We are pleased to provide the City of Stillwater with the Lily Lake Storm Water Treatment Feasibility Study. It has been a pleasure working with you and your staff on this effort. In addition, the opportunity to involve the public in the development of alternatives will serve to achieve a successful project. We look forward to working with you and the City in the implementation of the measures identified in the study so that Lily Lake can continue to be an asset to Stillwater. Sincerely, . Joel Schilling, Sr. Scientist Project Manager Enclosure SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER I I I I I I I I I , I I I I I II I I II I TABLE OF CONTENTS Page Conclusions and Recommendations Conclusions 6 7 Recommendations Introduction 8 In-lake and Watershed Improvements 9 In-lake Measures 9 9 Cosmetic Internal Loadiing 10 Chemical Controls 11 Aeration 12 13 Biomanipulation Watershed Improvements 14 P8 Watershed Modelling 15 Brick Pond Subwatershed 17 21 2:1 South Brick Streets Subwatershed Churchill Street Subwatershed LEMS Lake Modelling 24 Lily Lake Water Quality Goals Achieving the Goals 26 29 Watershed Treatment Measures and Feasibility 29 Measures Description Northwest Diversion and Treatment System Churchill Street Diversion and Treatment System Brick Pond Treatment or Diversion System 29 29 31 31 Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 1 I 'I I I I I I I I I I I i I I I I I I I Feasibility of Alternatives and Cost Effectiveness Northwest Diversion and Treatment System Churchill Street Diversion and Treatment System Brick Pond Treatment or Diversion System 35 35 35 36 Proposed Improvements 37 Project Funding Mechanisms 38 Federal 38 38 State Clean Water Partnership Program State Revolving Loan Program Regional Twin Cities Water Quality Initiative Grant Program 39 State/Local 39 State Cost Share Program Challenge Grant Program Lake Improvement District Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 2 I I I I I I I I I I I I I I I I I I I List of Tables Table 1 Lily Lake Treatment Alternatives Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 3 I I I I I I I I I I I I I I I I I , I I List of Figures Figure 1 Lily Lake Storm Sewer Map Figure 2 Lily Lake Landuse Distribution Figure 3 Feeley's Pond, Shelton Drive Pond, and UFE Pond Figure 4 Pine Tree Pond and Jackman Pond Figure 5 Brick Pond Figure 6 Churchill Street Subwatershed Erosion and Sedimentation Figure 7 Churchill Street Subwatershed Erosion and Sedimentation Figure 8 Lily Lake Phosphorus Loading Distribution Figure 9 Total Phosphorus - Chlorophyll Relationship - Metro Lakes Figure 10 Lily Lake Chlorophyll a I Secchi Disc Relationship - Lily Lake Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 4 I I I I I I I I I I I I il I I I I I I. Appendices Appendix A Lake Evaluation Model Spreadsheet (LEMS) Modelling Output Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 5 I I I I I I I I I I I I I I I I I I I I May 1, 1996 Feasibility Report Lily Lake Storm Water Treatment Stillwater, Minnesota Conclusions and Recommendations Conclusions 1. Watershed storm water treatment measures have been identified which can be implemented to improve the water quality of Lily Lake. 2. Constructing the Northwest Diversion and Treatment System achieves 51.5 % of the phosphorus reduction goal for Lily Lake. 3. Constructing the Churchill Street Diversion and Treatment System eliminates a severe erosion and sedimentation problem and achieves 33.5 % of the phosphorus reduction goal for Lily Lake. 4. The above storm water treatment best management practices achieve 85% of the phosphorus reduction goal for Lily Lake and improve water quality and recreational uses. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 6 I I I I I I I I I I I il , I I I I I I I I 5. Additional implementation efforts within the Brick Pond system involving either a chemical treatment system or diversion which achieve and surpass the goal for Lily Lake. Recommendations 1. Constructing the Northwest Diversion and Treatment System should be completed in 1996 in conjunction with the City's Pine Street improvements. 2. The Churchill Street Diversion and Treatment System could be completed during the 1997 construction season depending upon the availability of grant funds and local funding sources. 3. Grant funding mechanisms should be pursued to offset a portion of the City's cost to construct the diversion and treatment systems identified in the first two recommendations. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 7 I I I I I I I I I I I I I I I I I I I Introduction The Lily Lake Storm Water Treatment Feasibility Study was authorized by the Stillwater City Council on January 16, 1996 following completion of the West Pine Street Feasibility Study 1. The feasibility study addresses the following tasks: · Evaluate all currently accepted in-lake and watershed methods to improve Lily Lake's water quality; · Conduct (pONDNET) watershed modelling for pollutant loading and evaluate a pumped diversion and/or detention pond treatment of the West Pine Street drainage area; · Complete Lily Lake (LEMS) modelling to evaluate water quality improvement from the existing Brick Pond drainage area and a future pumped diversion or treatment of a portion of the West Pine Street drainage area; · Conduct (pONDNET) watershed modelling for pollutant removal, evaluate and recommend water quality improvements to Brick Pond subwatershed such as pond deepening, alum treatment, low flow diversion, etc.; · Prepare a preliminary engineering design for a pumped diversion and/or detention pond treatment of a portion of the West Pine Street drainage area runoff; and · Investigate funding sources complete watershed or in-lake measures recommended for implementation. The study scope of work was further modied to substitute the P8 Urban Catchment model2 for the watershed modelling instead of PONDNET. The P8 model provides greater flexibility in simulating a pumped storm water diversion structure. The study results are organized into the following sections: In-lake and Watershed Improvements, P8 Watershed Modelling, LEMS Lake Modelling, Watershed Treatment Measures and Feasibility, and Project Funding Mechanisms. 1 West Pine Street C.S.A.H, 5 to South Holcomb Street - Feasibility Report, October 17, 1995. Short Elliott Hendrickson, Inc, completed for the City of Stillwater, Minnesota. 2 P8 Urban Catchment Model. 1990, User's Manual, Version 1.1. Prepared by IEP, Inc., 6 Maple St., P,O. Box 780, Northborough, MA 01532, Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 8 I I I I I I I I I I I I I I I 'I I ,I I In-lake and Watershed Improvements Lake improvement techniques can be divided broadly into those which are done within the lake (in-lake) to reduce nutrient availability versus drainage area (watershed) treatments to reduce nutrient loading. Efforts to control nutrient loading from the lake's watershed may not always result in improved conditions or may be delayed substantially as a result of a lake's long water residence time. Thus, in-lake measures can be implemented to reduce internal loading or speed-up the improvement process. Some in-lake measures, such as weed harvesting and herbicide treatments are cosmetic in that they generally do not significantly reduce the nutrient availability. In-lake Measures Cosmetic As mentioned previously, cosmetic techniques generally treat the symptoms of lake degradation and not the causes. For example, herbicides may be applied under permit from Minnesota Department of Natural Resources to control the growth of either planktonic algae in the water or submerged and emergent macrophytes (water weeds). Excessive sediment and nutrient phosphorus loading often results in algal and aquatic weed growths reducing the recreational uses such as boating and swimming. Algicides or a herbicide specific for planktonic algae such as copper sulfate in its various forms can be applied to control such bloom. However, algicides are not permanent and do nothing for nutrients. In fact, nutrients are often released back to the lake's water column as the algae die-off and decompose, thus starting the cycle over again. Aquatic weeds may proliferate in a lake due to either a shallow depth or excessive sediment and nutrient loading. Herbicides specific for either emergent or submerged weeds can be applied with the proper permits to improve recreational uses. However, Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 9 I I I I I I I I I I I I I I I I I I I nutrients are released as the weeds decompose and algal blooms have been documented following such treatments. Mechanical harvesting of weeds is another alternative to herbicides to improve recreational uses on weed-choked lakes. Aquatic weed growths have been permanently reduced as a result of intensive weed harvesting on several Canadian lakes which had low watershed nutrient loading. Dredging can serve to deepen shallow areas and permanently control weeds. This technique is often too costly to implement because of disposal costs associated with dredge spoils. Dredging is useful to remove sediment deltas from storm sewer and ditch inflows which have no treatment. Bottom coverings to prevent aquatic weed growth through the use of sand blankets and geotextile fabrics are fairly permanent measures. However, their use is strictly controlled by MDNR due to the loss of shoreline habitat along a with excessive applications. The control of aquatic weeds must be understood in the context of a lake's ecology. Weeds provide much needed habitat for panfish and other aquatic species as well as serving as a food source for waterfowl. Thus, lake shore homeowners should recognize the virtues of weeds in maintaining the lake's overall balance. Internal Loading . Intemalloading of nutrient phosphorus to a lake's water column can result from several sources. Rough fish (carp and bullheads) stir-up the bottom sediments during their feeding efforts causing turbidity and subsequent release of nutrients. Generally, their contribution is not a significant portion of internal loading to a lake unless their populations get excessively large. Aquatic weeds as mentioned previously can pose a problem for recreational users. They also release nutrients through vegetative senescence (natural die-off or succession) or herbicide treatments. In the former case, lakes with excessive macrophyte growths may Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 10 I I I I I I I I I I I I I I I I I I II increase eutrophication symptoms by releasing nutrients to the water column. Phosphorus release from bottom sediments occurs as a result of the loss of dissolved oxygen during mid to late summer from the lake's hypolimnion (area of the water column below the thermocline). The phosphorus released generally does not present a problem unless the lake's thermal stratification is disrupted as a result of storm events and/or strong prevailing winds. If the lake is not protected from prevailing winds or is quite shallow, soluble or dissolved internal phosphorus can be mixed into the photic zone (zone of sunlight penetration) and algal blooms may result. Lily Lake is protected from prevailing summer winds by high banks on the west and southwest. In lakes in which internal phosphorus loading from bottom sediments is thought to be significant problem (not Lily Lake), it can be controlled through either chemical or mechanical (aeration) techniques. Chemical Controls The addition of chemicals such as ferric chloride and aluminum sulfate (alum) are effective in removing dissolved phosphorus from the lake's water column. For example, the ferric chloride is added to the Mississippi River intake by the St. Paul Water Utility to remove dissolved phosphorus prior to entering the terminal reservior system. Alum is safer to use and more effective than ferric chloride in improving water quality. It serves to remove dissolved phosphorus by chemical precipitation and then further removes suspended materials such as algae and sediment through adsorption as the precipitant settles to the lake bottom. The aluminum phosphate precipitant blankets the lake bottom and which retards the release of phosphorus from the sediments. Lakes treated with alum often have dramatic water clarity improvements, but may be short-lived if sources of external phosphorus loading are not effectively treated. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 11 I I I I I I I I I I I I I I I I I I I Aeration Lake aeration can be divided into two broad types. Hypolimnetic (bottom water) techniques and whole-lake mixing. The former technique known as hypolimnetic aeration has been installed in several lakes in Minnesota, most notably Vadnais Lake - the terminal reservior of the St. Paul Water Utility. Hypolimnetic systems are expensive to purchase, install and operate, but can be effective at reducing internal phosphorus loading to the water column. In effect, such systems preserve the thermal stratification of the lake while adding dissolved oxygen to the bottom waters, thus keeping phosphorus from being released. Whole-lake aeration mixing serves to add dissolved oxygen to the water along with disrupting the lake's thermal stratification. When compared with the efficiency of surface aeration resulting from wind and wave action, mechanical aeration requires much more energy and is not particularily efficient in adding oxygen to water column. Whole-lake aeration mixing is useful in preventing winterkill in lakes, although Lily Lake does not have a history of such problems. Whole-lake aeration mixing also increases the total phosphorus concentration in the photic zone by bringing-up this nutrient from the hypolimnion if the lake stratifies. There is a risk in this outcome because an increase in nutrient level in the photic zone may cause more algae to be produced thus reducing water clarity. However, whole-lake aeration has occassonally resulted in a shift away from objectionable blue-green algae species to greens and brown algae. Even this shift in species does not always result in a less objectionable physical appearance or recreational usage. The watershed and lake modelling results discussed later have not shown internal phosphorus loading to be a significant problem in Lily Lake. Therefore, whole-lake aeration would not be recommended to correct either winterkill or internal phosphorus loading problems which do not exist in Lily Lake. Even if the latter problem existed to a significant extent in Lily Lake, whole- Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 12 I I I I I I I I I I I I I I I I I I I lake aeration would be a lower priority for consideration due to the significant risk of exacerbating algae blooms. In other words, an alum treatment would be a lower risk for implementation to reduce internal loading. Biomanipulation Lakes are ecosystems. The biology of a lake is made up of primary producers (algae and weeds) which are fed upon by microscopic animals. These animals or zooplankton are fed upon by panfish such as perch, bluegill and crappie. They in turn become food for the large predators such as northern pike and largemouth bass. Sometimes, any or all of these components to a lake's biology may get out of balance often as a result of mans influence and require manipulation. Removal of rough fish is an example of such a manipulation. Stocking of predators such as northern pike has historically been a fish management manipulation of Lily Lake which serves to control the prolific panfish population dominated by small sizes. As the biology gets out of balance, there are only limited efforts which can be made to return the lake to a balanced regime. It's well to note that there is a growing body of evidence that water quality plays an increasingly important role in the make-up of the fish population. As water quality dramatically decreases, fish populations can become dominated by large numbers of small panfish (black crappie) and black bullheads. Lily Lake is not in this condition. Although small panfish have been a problem, dominance is by bluegill and sunfish rather than crappie and black bullheads. Several other in-lake techniques exist such as lake level drawdown and dilution-flushing could be discussed, but are not applicable to Lily Lake. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 13 I I I I I I I I I I I I I I I I I I I Watershed Improvements Reducing nutrient input to a lake will most likely provide long- term benefits. Nutrients can enter lakes from point sources and nonpoint sources. Point sources come from a distinct location such as an industry or municipal discharge. Lily Lake does not have any point sources discharging to it. In contrast, nonpoint sources by definition are diffuse in nature. The runoff from a lakeshore lot into the lake is a non point source as well as street and parking lot drainage. Treatment of nonpoint sources is much more difficult than point sources because more traditional technological "fixes" don't apply. In addition, nonpoint source treatment efficiency is generally lower than comparable pollutant removal levels for point sources. Detention ponding is the most common method of urban nonpoint source treatment. Detention ponds are constructed either within a development site or downstream to capture and treat storm water pollutants. Detention pond construction is based upon the drainage area size and impervious area percentage. Treatment of pollutants is based primarily upon particle settling efficiency within the pond and some chemical/biological interactions. The Brick Pond drainage system southeast of Lily Lake and stretching south to State Trunk Highway 36 contains five detention ponds. Their treatment efficiency will be discussed later. Street sweeping is another nonpoint source treatment method with varying degrees of efficiency. Some studies indicate as much as 40% removal of total phosphorus. However, in general it appears that less 20% removal is more likely with not more than two sweepings per year. More frequent sweepings did not substantially increase removal efficiency and could exascerbate the loading by breaking-up large particles in smaller fractions not able to be removed by conventional sweepers. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 14 I I I I I I I I I I I I I I i I , I il il il Wetland treatment has been used with varying degrees of success for industrial and municipal wastewater treatment. Its greatest success requires pretreatment of setteable solids followed by adequate water residence time to permit uptake, filtration, and chemical adsorption of nutrients by the vegetation and other organisms. Adequate water residence time is not always possible within an urban drainage system, therefore careful design is necessary . Chemical addition to storm water conveyance systems is a promising new technique. Chemical compounds such as ferric chloride or aluminum sulfate (alum) can be added to remove dissolved phosphorus. Storage facilities, dosing equipment and chemical agitation/coagulation zones are necessary to provide adequate chemical contact time for greatest efficiency. While the technique looks to be successful, it's not without its regulatory concerns and high operating cost. Information and education (I & E) is a long-term method to bring pollution awareness to the public. Catch-basin stenciling is becoming a more common technique to educate the public where storm water goes in the watershed. The use of nonphosphate fertilizer is another source control method along with grass and leaf pick-up and composting. Each of these methods, while important cannot easily be measured for effectiveness. However, over the long-term pollution reductions can be expected ttu:ough better housekeeping and living practices. P8 Watershed Modelling The watershed draining to Lily Lake is about 580 acres as shown in Figure 1 (located in map pocket). The surrounding landuse breakdown of the area is shown in Figure 2. Approximately 80% of the drainage area is developed with the dominant landuse being residential. Only about 20% of the watershed is business ( commerciaVindustrial). Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 15 I I I I I I I I I I I I I I I I I I I Figure 2 Lily lake landuse Distribution Lily Lake Landuse Distribution 5.56% . LANDUSES o Business 6.19% . Residential(1/8 ac.) [II Residential(1/4 ac.) IriIl Res,(multi.)/Institu. ~ Open Space 45.07% Watershed loading during an average April - October period was simulated using the P8 Urban Catchment model. The model predicts the loading of pollutants (total suspended solids, total phosphorus, heavy metals and hydrocarbons) based upon monitoring data from the Nationwide Urban Runoff Program3. While predicting the loading of these pollutants through a drainage system, P8 simulates their removal with the incorporation of in-place best management practices. The following is a discussion of the results from the P8 modelling on both the Brick Pond and South Brick Streets subwatersheds. 3 U.S. Environmental Protection Agency. 1986, Methodology for Analysis of Detention Basins for Control of Urban Runoff Quality. Nonpoint Source Branch, Washington, D.C. EPA 440/5-87-001. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 16 I I I I I I I I I I I I I I I II I I I I Brick Pond Subwatershed The size of Brick Pond subwatershed is 308 acres of which 46% is open space. The remaining 54% is split about evenly between business and residential landuses. The Lake's largest subwatershed contains six storm water detention and treatment ponds. The location of each of the ponds is shown in Figure 1. The pond areas and depths were surveyed in late Janaury, 1996 using Global Positioning System (GPS) survey technology. Area and bottom contour maps for each of the ponds are shown in Figures 3 through 5. "Dead storage" or water volume below the outlet was determined for each pond. From the "dead storage" pond volumes, storm water treatment efficiency was evaluated through the P8 modelling. With the ponds in place as they are operating today, the loading to Lily Lake is 94 pounds for a system treatment efficiency of nearly 70%. If the Brick Pond subwatershed did not have the detention ponds, the P8 total phosphorus loading into Lily Lake would be 310 pounds. The loading to the lake from this subwatershed on an areal basis would be about 1 pound per acre which falls within the low end of the mid-range of Metro Area4 total phosphorus contributions. Undoubtably, this lower areal loading (11bs.lacre) from a subwatershed without storm water treatment reflects the positive affects of protecting the large amount of open space. With the storm water detention ponds in place, the areal loading decreases to about 0.3 pounds per acre placing it on the low end of loading for subwatersheds in the Metro Area (ibid.). 4 Mulcahy, J. P. 1991. Phosphorus Export in the Twin Cities Metropolitan Area. Prepared for the the Minnesota Pollution Control Agency. Metropolitan Council, St. Paul, MN. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 17 UL Y LAKE STORM WATER TREA llAENT FEASIBILITY STUDY I I I I I I I I I I II I I I I I I I I I I I ~~~ Figure 3 UFE POND TOP OF ICE ELEVATION: 915.72 B.M. ELEVATION: 924.38 FLOWLINE GRATE OF CATCH BASIN FEELEY'S POND TOP OF ICE ELEVATION: 896.39 N -=- ~ ~76- ~ ~ S.M. ELEVATION: 905.83 TOP OF 1 ST HYDRANT NORTH OF CURVE CREST BLVD., EAST SIDE OF GREELEY STREET. ~ SHELTON DRIVE POND TOP OF ICE ELEVATION: 876.60 S.M. ELEVATION: 905.24 TOP OF HYDRANT. SOUTHEAST CORNER OF SHELTON DRIVE AND TUENGE DRIVE. 100 I 100 0 I I I 50 Page 18 FILE NO. I1IJ.IIlJ7 FmEY's POND. SHELTON DRIVE POND . UFE POND DAlE 2-'~ II I I I I I I II I. I I I I I I I I I I I PINE TREE POND TOP OF ICE ELEVATION: 923.36 JACKMAN POND TOP OF ICE ELEVATION: 911.06 B.M. ELEVATION: 964.04 TOP OF HYDRANT, NORTH SIDE OF LILY LAKE ELEMENTARY SCHOOL S.M. ELEVATION: 927.31 TOP OF HYDRANT, EAST SIDE OF GREELEY AT SOUTH ENTRANCE TO GREELEY SQUARE. 100 0 I I \ 50 100 I Figure 4 N Page 19 fiLE NO. I1IJ..ll807 LILY LAKE STORM WATER TREATMENT FEASIBILITY STUDY :5'Bf---- PINE 1REE POND Ie JACKMAN POND DAlE 2-1)-11 I I i I II i I I I I I I I I I I I I I I I I Figure 5 BRICK POND TOP OF ICE ELEVA TfON: 848.24 ~~ B.M. ELEVATION: 875.55 TOP OF HYDRANT, SOUTH SIDE OF APARTMENTS NEAR BRICK POND 100 0 I I I 50 100 I Page 20 LILY LAKE STORM WATER TREA nAENT FEASIBILITY STUDY BRla< POND FILE NO. S1IJ.II07 DAlE 2-13-11 I I I I I I I I I a I I I , II I ,I I I I South Brick Streets Subwatershed The second largest subwatershed draining into Lily Lake is the South Brick streets subwatershed. This subwatershed is approximately 109 acres and comprises the areas of Fairmeadows Road and the Oak - Pine - Olive streets east to Greeley Street and west to County Road 5. This older landuse portion of the lake's watershed area does not contain any storm water detention ponds. Therefore, urban runoff enters the lake untreated from an existing 48-inch pipe under South Brick Street at the intersection of Willard Street. Seventy-seven (77) pounds of phosphorus loading is contributed from this subwatershed. On an areal basis, the loading is 0.77 pounds per acre in contrast to the Brick Pond system at 0.3 pounds per acre. Churchill Street Subwatershed This subwatershed of 34 acres is only 5.8% of the Lily Lake drainage area, but contibutes 10 % of the annual phosphorus loading. This area includes the Lakeview Memorial Hospital and Washington Park storm water runoff with no pond detention. The runoff discharges into a gully and to Lily Lake by way of an existing 24-inch storm sewer one-half block north of the intersection of Greeley and Churchill streets. The modelling effort does not account for the severe erosion and sedimentation which has occurred in the past and continues today into the Lily Lake from this storm water runoff. Figures 6 and 7 illustrate the problem. The erosion has likely resulted in a loss of water depth in the nearshore area of Lily Lake and may well account for the turbid nature of the observed water quality in this area 5. 5 Personal communication: Mr, William Fierke, 1996. Video of water quality showing turbidity in the water, Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 21 I I I I I I I I I I I I I I I I , I I Figure 6 Churchill Street Subwatershed Erosion and Sedimentation Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 22 I I t I I I I I I , I I I I I I I I I Figure 7 Churchill Street Subwatershed Erosion and Sedimentation { J I :' \ , \ \ ~ I .1 Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 23 I I I I I . ,I I' I t t I I I I I , I I LEMS Lake Modelling The Lake Evaluation Model Spreadsheet (LEMS)6 is a Lotus 1-2- 3™ spreadsheet that couples 10 empirical lake response models with an export-driven watershed loading module and uncertainty analysis module. The 1 0 empirical lake response models are all within the public domain as well as the watershed loading routine. The equations embedded within the spreadsheet linking the routines is proprietary. LEMS generates estimates of annual nutrient loading and in-lake total phosphorus concentration which can be used for planning purposes. In order to apply LEMS, an average (mean) Spring in-lake total phosphorus concentration is required for the lake. For Lily Lake, a mean value of 50 J..lglL (micrograms per liter or parts per billion) was generated from April, 1995 monitoring data (two dates) from Metropolitan Council's Citizen Assisted Monitoring Program (CAMP)? The LEMS outputs are provided in Appendix A. Figure 8 graphically"illustrates the loading contributions from the various sources into Lily Lake. The LEMS output for Lily Lake's existing condition reveals that both the Canfield - Bachmann (1981)8 and Rechkow (1979)9 models predict 49 J..lglL, closest to the observed 50 J..lglL Spring total phosphorus concentration while simultaneously reflecting ~e lowest level of uncertainty. 6 Panuska, J. and J. Schilling. 1992. Lake Evaluation Model Spreadsheet, Version 1.11. Produced by Short Elliott Hendrickson, Inc., St. Paul, Minnesota. 7 Anhorn, R. 1996. Regional Report - 1995 Study of the Water Quality in 59 Metropolitan Area Lakes. Publication No. 32-96-014. Metropolitan Council, 230 East Fifth St., St. Paul, MN, 8 Canfield, D. E. and R. W. Bachmann, 1981. Prediction of total phosphorus concentrations, chlorophyll a, and Secchi depths in natural and artificial lakes. Can. 1. Fish. Aquat. Sci. 38: 414-423, 9 Reckhow, K.H., 1979. Uncertainty applied to Vollenweider's phosphorus criterion. 1.Water Poll. Cont. Fed. 51: 2123-2128. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 24 I I t I I I I t Ii I I I I I I I Ii I I Figure 8 Lily Lake Phosphorus Loading Distribution Lily Lake Phosphorus Loading Distribution 1.80% . SOURCES 10.20% Brick Pond S. Brick St.lPine St IJl:II Churchill Stree.t II Lily Lake Direct ~ Precipitation As was discussed under the P8 Watershed Modelling output, the two most important loading sources to Lily Lake come from the Brick Pond and South Brick Streets subwatersheds. Nearly seventy percent of the Lake's 265 pounds of annual total phosphorus loading comes from these two subwatersheds. It should be noted that phosphorus loading from the Brick Pond subwatershed is based upon the simulated operating condition of the storm water detention ponds system. The Lily Lake Direct subwatershed (14.5%) comprises runoff from the existing lakeshore residences and the City of Stillwater's parkland at the southeast end of the lake. All of this drainage is overland sheet flow which cannot effectively be collected and treated. Churchill Street subwatershed while relatively small in contribution, it is a significant erosion and sedimentation problem, as discussed previously. Finally, the Pine Tree Trail and Pond area, although very small at 4.3% is also a direct Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 25 I I. I I I I, I I ,t t I, I I I I t I I I Figure 9 Total Phosphorus - Chlorophyll a Relationship, Metro Lakes 2.6 <( ...... J: U w ~ - 12 0) ~ . . 101110 (AVECHLAl- 1.186Iog,O(AVETPl-.525 r -.lI24 FROM: Osgood, A.A, 1981, Figure 41 o 1.0 10910 (AVETP) 2.8 The brief table below shows existing total phosphorus and chlorophyll il 1995 average concentrations in Lily Lake. The equation is used to predict the average summer chlorophyll il concentration in Lily Lake if the total phosphorus goal is achieved. Total Goal Phosphorus Reduction 481lg/L 4OIlg/L -18 % Chlorophyll a Prediction Reduction 291lg/L 23.7 Ilg/L -18 % Similarily, chlorophyll illevels are directly related to secchi disc transparency. In contrast to the total phosphorus - chlorophyll il graph, it is a inverse rather than positive direct relationship, thus as chlorophyll A concentrations increase, secchi disc transparency decreases. Figure 10 illustrates this relationship in Lily Lake during 1995. Transposed upon the graph is a goal of 1.5 meters (5 Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 27 I I I I I I ,I I 1\ I I feet) of secchi disC( transparency. This is the minimum acceptable level of transparency during the Summer so that 75% of the time Lily Lake would not be perceived to have impaired water quality or no swimming condition 12. Figure 10 Chlorophyll 1..../ Secchi Disc Relationship - Lily Lake 7 6 - 5 E - Co) 4 II) Q .&:. 3 Co) Co) CI) tJ) 2 1 0 0 I) I :1 II I "- II I I I i y = 5.1574 + -2.483610g(x) R2= 0.67933 o_--......~..............u.y............_____~__.__._.........f................".................~---...__..__....f..........n_ ..0'......]...,............1................1................1..........1 ,~ ,secchi ~iSC J . . . . . , . . , . , . , . . , , . , . , . . . . . . . , , . , . . . : : : : : : : . . . . . . . . . , . , . I . , . . . . I :J.:mllC:T:=rr: . "'" . ..... , "'" , ", I . . ...., . "". , "" 0: : , : : : : . .........i-.-----.--.....-r................r.....---. -l......--........!........h-------r.-n-un.--....t....----..... .............j............... Suppo~ Swimrriing at 1.5 m (5 h.)..............j............. , , : : : : : : : . . . . . . . 1 : : ! : ! ! . . . . . . . . . . . . . . It) o .... It) .... o C\l It) C\l o C') ~ o ~ Chlorophyll 8 (~g/L) As is shown in the Figure 10, Lily Lake had two dates in 1995 (August 17 and August 31) in which secchi disc transparency was 1.5 meters. Based upon the MPCA study (ibid.), the goal for Lily Lake's average Summer total phosphorus concentration should be 40 JlglL. At this average Summer concentration, Lily Lake will not fall below a minimum secchi disc transparency of 1.5 meters or 5 feet. 12Heiskary, S. and C.B. Wilson, 1990(update 1994). Minnesota Lake Water Quality Report, Second Edition. Minnesota Pollution Control Agency, Division of Water Quality, St. Paul, MN. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 28 I 'I , I I I !t I I I I II :1 I . I I I I Achieving the Goals Additional LEMS modelling was conducted to determine the amount of reduction in annual total phosphorus loading necessary to achieve the 40 J.1glL goal. Approximately 66 pounds of the annual load of 265 pounds of phosphorus or a 25% reduction would be necessary to achieve the average of 40 J.1glL (Appendix A). Watershed Treatment Measures and Feasibility Measures Description The Lily Lake watershed treatment measures consist of three major projects. They are as follows: · Northwest Diversion and Treatment System. · Churchill Street Diversion and Treatment System. · Brick Pond Diversion or Treatment System. Each of the three alternatives is described in more detail in the following discussion. Northwest Diversion and Treatment System The diversion and treatment system storm water consists of five individual components. 1. Construct a diversion manhole within an existing 48-inch storm sewer approximately 50 south of the Willard and South Brick streets intersection. Estimated Cost: $17,200 2. Excavate a small 1,300 square foot basin in conjunction with the diversion manhole for sedimentation of sand and debris from the storm water prior to pumping by the lake level forcemain system Estimated Cost: $18,900 Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 29 I t ,I I I I t I I ,I I t I I, I 1\ I I I 3. Remove and reconstruct the lake level forcemain intake structure at Lily Lake and relocate a short distance north at the sedimentation basin to be used as a storm water and lake level pumping system. Estimated Cost: $ 6,750 4. Construct a diversion manhole within an existing 15-inch storm sewer on Lake Drive along with 450 feet of 12-inch storm sewer north into the Willard Street storm sewer which then enters the South Brick Street system. Estimated Cost: $ 21,330 5. Construct a 3,600 square foot sedimentation basin northwest of the intersection of West Ramsey Street and South Brick Street intersection within existing commercial (radio station tower) property. Estimated Cost: $ 7,390 Total Estimated Cost: $ 71,750 The above alternative assumes the use of the existing 1,100 gallon per minute (gpm) pump for storm water as well as continued lake level control. At the end of the pump's design-life in the future, it could be replaced with a new 1,400 gpm pump providing more capacity for storm water. The diversion and treatment system provides the following benefits: · Removal of at least 34 pounds of phosphorus annually entering Lily Lake achieving 51 % of the lake goal. · Sedimentation basin will remove many tons of sand, silt and debris which can then easily be removed with conventional excavation equipment. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 30 I I I I , l I I I I I I, I I , , I I I · Cessation of sediment delta formation from two storm sewers on Lily Lake. · Diverted storm water is adequately treated prior to discharge into the McKusick Lake system. Churchill Street Diversion and Treatment System The Churchill Street Diversion and Treatment system consists of the following two components. 1. Construct a diversion IRanhole and 950 feet of 24-inch storm sewer along Greeley Street from the intersection of Churchill Street south to Brick Pond. Estimated Cost: $ 66,805 2. Excavate a 0.34 acre storm water detention pond south of Lakeview Memorial Hospital. Existing storm water flows and loading would be diverted into the detention pond for treatment before entering Brick Pond and thence to Lily Lake. Estimated Cost: $ 30,295 Total Estimated Cost: $ 97,100 The detention pond's removal efficiency would be 53% which would remove 16 pounds of phosphorus. Brick Pond's removal efficiency is somewhat low at 43% due primarily to the influence of the upstream drainage area loading. An additional six (6) more pounds of phosphorus would be removed for a a combined removal efficiency of 73% for this dual pond system. When combined with the Northwest Diversion and Treatment System, the Churchill Street Diversion and Treatment system would achieve 85% of the lake's goal. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 31 I I' I I I I I I t I I " I I I I I I I Brick Pond Treatment or Diversion System The Brick Pond Treatment or Diversion System consists of the following two individual projects which are only related in the sense that the implementation of either would result in an overall improvement in the Lily Lake's water quality. 1. Construct a chemical treatment system for the inflow into Brick Pond system. Based upon the P8 modelling, the remaining storm water laden pollutants entering Brick Pond consist of very small particles not amenable to conventional settling processes. The amount and type of these pollutants are primarily the result of the efficiency of the upstream storm water detention ponds. Additional storm water treatment measures are therefore necessary to facilitate removal of the remaining pollutants. A method with considerable success in the wastewater and water treatment industry employs the use of chemicals such as alum (aluminum sulfate) or ferric chloride to remove suspended matter. Alum dosing of the storm water is a safe and efficient technique for removing phosphorus. The project would consist of the construction of a small building off Greeley Street and south of Brick Pond to house chemical storage tanks, dosing and mixing equipment, mixing chambers, and related electrical equipment. Phosphorus removal is both a chemical and physical process which creates a sludge which would settle within Brick Pond. Whether regulatory agencies will permit such a technique to be used in Brick Pond on an ongoing basis is unknown, but may be favorable based upon somewhat similar projects in Burnsville and Eagan. Estimated Cost: $ 225,000 Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 32 I I I I I I I I I I I , I I I I I I I 2. Construct a manhole and lift station on the east side of Brick Pond for a storm water diversion. Construct a force main easterly along either of two alignments with eventual discharge into the City's existing storm sewer system and the St. Croix River. A separate feasibility study would be necessary to further examine this alternative. The study would have to address the following issues in detail: · The maximum pump design necessary to achieve the water volume and phosphorus removal from Brick Pond. · Model the hydrologic impact of the water loss on the Lily Lake water level. · Model the hydraulic impact of a force main diversion system upon the existing Stillwater storm sewer system. · Examine potential sites along the east side of Brick Pond for lift station location. · Prepare a concept cost for a feasible diversion system. The construction of a feasible diversion system would likely achieve and exceed the water quality goal for Lily Lake. Estimated Cost: (Study Only) $ 25,000 Table 1 is a listing of the various alternatives, estimated cost, phosphorus removed, cost per pound and percentage of the lake goal achieved. Phosphorus removal capabilities were analysed for four of the five alternatives using the P8 watershed model. The estimate for the fifth alternative: Brick Pond Treatment System Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 33 I I I I I I I I I I I I I I I I I I I was based upon other informationlO. Estimated construction costs were determined for each of the five alternatives and their combinations. A detailed estimate for each of the five individual alternatives can be found in Appendix C. Table 1 Lily Lake Treatment Alternatives Alternative Description Estimated Phosphorus Cost % of Lake Remaining Cost Removed DerPound Goal PhosDhorus Northwest Diversion and $71,750 34lbs. $2,110 51% 321bs. Tr~l:ltment System + + Churchill Street Diversion and $97,100 221bs. $4,415 33% 101bs. Treatment Svstem Brick Pond Treatment System $225,000lest.) -60 - 90 Ibs. $2,500 - 3,750 91- 100 % o - 6 Ibs. 10 Chemical Treatment Design Manual for Stormwater Runoff. 1995. Gun Club Lake Watershed Management Organization. Prepared by OSM & Associates, Inc., Minneapolis, MN 55416-1228. Feasibility Report, Lily Lake StiHwater, Minnesota A-STILL9607.00 Page 34 I I I I I I I I I I Ii I I I I I I I ,I Feasibility of Alternatives and Cost Effectiveness Northwest Diversion and Treatment System The construction of the Northwest Diversion and Treatment System with the use of the existing 1,100 gpm pump, is the most cost-effective measure to implement. There is a 34% removal efficiency for phosphorus coming from the South Brick Street and Pine StreetlPine Tree Pond stormsewer based upon the P8 modelling. If the diversion were to be operated as much as feasible on an annual basis, total phosphorus removal would be 34 pounds. From a cost-effectiveness standpoint, the cost per pound is $2,110 based upon the initial capital cost of the diversion. The annual operating cost for the diversion is estimated at $3,600 - $4,000 per year which is the present range of electrical operating expenses for the pump/force-main system. From a cost per pound perspective, the range would be $120 to $ 133/lbs. As a somewhat useful comparison, the Metropolitan Council has established $50 per pound as the maximum level for receiving ranking points for nonpoint source projects in applying for grant eligibilityll (see later discussion on funding mechanisms). The Northwest Diversion and Treatment System achieves 51 % of the annual phosphorus removal goal 66 lbs. for Lily Lake while leaving 36 lbs. elsewhere in the watershed to remove. Churchill Street Diversion and Treatment System This alternative consists of constructing 950 feet of 24-inch storm sewer along Greeley Street from the intersection of Churchill Street south and east into a new storm water detention pond next to Brick Pond. Existing storm water flows and loading would be diverted into the detention pond for treatment before entering Lily Lake. The 0.34 acre detention pond is sizedto remove 53% or 16 pounds of the annual loading from Brick Pond. Brick Pond's removal efficiency is somewhat low at 43% due primarily 11 Metropolitan Council. 1996. 1996 Twin Cities Water Quality Initiative Grant Program, Grant Application Packet. Publication No. 32-96-016. MearS Park Centre. 230 E. Fifth St., St. Paul, MN 55101. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 35 I I I I I I I I I I I I ,I I I I I I I to the influence of the upstream drainage area loading. Six (6) additional pounds of phosphorus would be removed annually from the Brick Pond system. Combining the diversion and the two ponds in series achieves 33% of the lake goal at an high initial capital cost of $4,415 per pound. However, in succeeding years the cost per pound removed would be very low. Brick Pond Treatment or Diversion System This alternative comprises the construction of chemical treatment system for the inflow into Brick Pond system. Based upon the P8 modelling, the remaining storm water laden pollutants entering Brick Pond consist of very small particles not amenable to conventional settling processes. The amount and type of these pollutants are primarily the result of the efficiency of the upstream storm water detention ponds. Additional storm water treatment measures are therefore necessary to facilitate removal of the remaining pollutants. A method with considerable success in the wastewater and water treatment industry employs the use of chemicals such as alum (aluminum sulfate) or ferric chloride to remove suspended matter. Alum dosing of the storm water is a safe and efficient technique for removing phosphorus. The project would consist of the construction of a small building off Greeley Street and south of Brick Pond to house chemical storage tanks, dosing and mixing equipment, mixing chambers, and related electrical equipment. Phosphorus removal is both a chemical and physical process which creates a sludge which would settle within Brick Pond. Whether regulatory agencies will permit such a technique to be used in Brick Pond on an ongoing basis is unknown, but may be favorable based upon somewhat similar projects in Burnsville and Eagan. The initial co~t of the project is very high along as well as the cost per pound. While the efficiency is very high and would likely achieve the Lily Lake goal, the annual cost per pound would very likely be more than the Northwest Diversion and Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 36 I I I I I I I I I I I I I I I I I II I Treatment System. This alternative could well remove 200% more phosphorus than the Lily Lake goal. This could result in very significant water quality improvement in Lily Lake. Unfortunately, the annual operating costs for both the storm water diversion and Brick Pond chemical treatment systems would be substantial rendering it too easily be the most expensive to operate on a continuing annual basis. Proposed Improvements The proposed improvements to Lily Lake are presented in a phased approach. The basis for such an approach is two-fold. First, the nonpoint source pollution problems of Lily Lake should be addressed in their totality and second spreading out the improvements serves to "stretch-out" the limited local funds to achieve the overall purpose. It should be stressed that "turning back the clock" so to speak on Lily Lake should be done in a careful and meaningful manner so that any other problems are not created. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 37 I I I I I I I I I I I I I I I 'I I I I Project Funding Mechanisms Project funding mechanisms fall into four source categories: Federal, State, Regional and StatelLocal. Federal Funding sources at the Federal level have substantially diminished. The Clean Lakes grant program (Section 314, Water Quality Act of 1987) of the U.S. Environmental Protection Agency (USEPA) would have been a source for any of the projects anticipated on Lily Lake. However, the level of funding nationally has decreased substantially increasing the level uncertainty, thus making it a low priority for consideration. The nonpoint source program of the USEP A also has a grant program to the states under Section 319. This program also has had a reduced funding level which makes it unattractive to pursue. State Clean Water Partnership Grant Program This grant program operated by the Minnesota Pollution Control Agency (MPCA) funds diagnostic studes, implementation plan development and implementation projects primarily for nonpoint source control. Financial assistance is on a 50-50 matching grant b~sis, with the local government providing 50 percent of the costs, and the state providing the other 50 percent. Funding is somewhat limited and competition is very keen. The City of Stillwater pursued a diagnostic-feasibility study for Lily Lake in 1991-92, but was unsuccessful. It's not known whether this current feasibility study would be acceptable to the MPCA and therefore allow the City to seek an implementation grant. State Revolving Fund This program operated by the MPCA has traditionally provided loans for wastewater treatment infrastructure. On April 15, 1996, the MPCA published draft rules to allow the funding of storm Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 38 I I I I I I I I I I I ,I II I I I I I I water related infrastructure projects specifically related to water quality improvements or nonpoint source control. These rules should be in-place in the next 60 to 90 days. The City of Stillwater would need to get on the Agency's priority list for potential funding of the Lily Lake improvements. It would appear that the timing of the rule-making process and the diversion construction would not allow it to be eligible for funding, but it may still be worth looking at further. The attractiveness of the program is that it would allow the City to get a project implemented in a timely fashion, while paying-off the loan over a longer period. In effect, the City would leverage its funds (i.e. storm water utility) in a positive manner to complete these improvements. The amount of funds in the program is substantial and the City would likely be looked upon as an attractive candidate with the feasibility study completed. Regional Twin Cities Water Quality Initiative Grant Program The Metropolitan Council operates this grant program which is scheduled to expire in 1998. Grants are awarded to projects whose primary purpose is the to address nonpoint source pollution to streams and the Mississippi, St. Croix and Minnesota Rivers. However, projects which have as a primary purpose being the water quality of lakes not directly affecting the quality of one of these rivers will not be considered under this grant program. The Lily Lake Storm Water Treatment Feasibility Study likely falls into the latter category, therefore pursuit of a grant under this program would not be as likely a candidate. StateILocal State Cost Share Program State funds are provided under Minnesota Statutes, Section 103C.501 through the Board of Water and Soil Resources (BWSR) to soil and water conservation districts (e.g. Washington Soil & Water Conservation District) to: Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 39 I I I I I I I I I I I I I I I I I I I "share the costs of systems or practices for erosion or sedimentation control or water quality improvement that are designed to protect and improve soil and water resources" . Cost sharing by the State would be up to 75% of the project cost including plans and construction. Contact has been made with the Washington SWCD regarding the funding cost-share on the the Churchill Street pond structure. Challenge Grant Program A new grant program from BWSR to Counties and will go into effect on May 1, 1996 is known as the Challenge Grant Program. Similar to the BWSR's State Cost-Share program, this is much smaller program with a maximum grant of $40,000 matched on a 50 - 50 basis. Proposed projects must be in concert with priorities established in the local water management plan. In this case, Lily Lake resides within the Middle St. Croix Water Management Organization. Lake Improvement District Another option available to the City is to form a Lake Improvement District under Minnesota Statutes which would encompass the drainage area of Lily Lake. This would allow the City to better assess the actual costs of the project to the directly benefitted properties (public, residential and business) in the District. Such an approach has been implemented with much local support in Shoreview and Roseville for the Snail Lake Improvement District. This approach would allow the new \ District to act as an applicant for grant funds whose sole purpose is for pollution control to granting agencies. Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 40 I I I I I I I I I I I I I I I I !I I I APPENDIX A Lake Evaluation Model Spreadsheet (LEMS) Outputs Feasibility Report, Lily Lake Stillwater, Minnesota A-STILL9607.00 Page 41 I' I I I I I I I I I I I I I I I I I II EXISTING CONDITIONS LAKE EVALUATION MODEL SPREADSHEET VERSION 1.12 - DEC 1992 Developed by SHORT-ELLIOTT-HENDRICKSON, INC. ST. PAUL MN & CHIPPEWA FALLS WI Although LEMS has been tested by SEH, Inc., no warranty is expressed or implied by SEH, Inc. (SEE PROGRAM USERS MANUAL). LAKE ID: LILY LAKE (82-23) HYDROLOGIC AND MORPHOMETRIC MODULE WATERSHED RUNOFF VOL.<Q> LAKE SURFACE AREA <As> LAKE MEAN DEPTH <z> LAKE VOLUME <V> LAKE NET ANNUAL PRECIP. HYDRAULIC LOADING AREAL WATER LOAD <qs> ENGLISH 133.0 Ac-Ft. 47.8 Ac. 15.56 Ft. 743.6 Ac-ft. 3.4 In. 146.5 Ac-Ft/Yr 3.07E+00 Ft/Yr. 0.20 Nr Tw= METRIC 1.64E+05 m^3 1 .93E+05 m^2 4.74 m 9.17E+05 m^3 0.09 m 1.81 E+05 m^3Nr 9.34E-01 mNr 5.07 Yr PHOPHORUS LOADING MODULE DEFAULT EXPORT VALUES FROM: Reckhow and Chapra, 1983 --LOADING (Kg/Ha-Yr)-- AREA MOST LAND USE (Ac) LOW L1KEL Y HIGH PERCENT Brick Pond 308.1 0.30 0.35 3.00 36.3 Pine Tree Trail & Pond 21.4 0.20 0.60 2.00 4.3 South Brick Sts. 108.6 0.50 0.90 4.00 32.9 Churchill Sts. 33.8 0.50 0.90 5.00 10.2 Lily Lake Direct 107.7 0.02 0.40 0.45 14.5 PRECIPITATION 47.8 0.15 0.11 0.60 1.8 POINT SOURCE WATER LOADING (m^3Nr) = O.OOE+OO POINT SOURCE PHOS.(KgNr) 0.00 0.00 0.00 0.0 SEP.TANK INPUT (kg/cp-yr) 0.30 0.65 1.80 **** # capita-years = 0.00 **** **** *,*** **** SOIL RETENTION COEFF. = 0.50 0.25 0.05 **** SEPTIC TANK LOADING (KgNr) 0.00 0.00 0.00 0.0 TOTAL LOADINGS (Lb) = 1.58E+02 2.65E+02 1.47E+03 100.0 TOTAL LOADINGS (Kg) = 7.17E+01 1.20E+02 6.67E+02 100.0 AREAL LOADING(Lb/Ac-Yr) = 3.31 E+OO 5.55E+00 3.08E+01 AREAL LOADING(mg/m^2-yr) = 3.71 E+02 6.22E+02 3.45E+03' % TOTAL PHOSPHORUS REDUCTION = 0.0 I I I I I I I I I I I I I I I I I I I PHOSPHORUS PREDICTION MODULE OBSERVED SPRING TOTAL PHOSPHORUS = LAKE PHOSPHORUS MODELS 1.CANFIELD-BACHMANN, 1981 ,NATURAL LAKE MODEL 2.CANFIELD-BACHMANN, 1981, ARTIFICAL LAKE MODEL 3.CANFIELD-BACHMANN, 1981 ,GENERAL LAKE MODEL 4.RECKHOW, 1979, NATURAL LAKE MODEL L-M-H 0.029 0.049 0.271 5.RECKHOW, 1977, ANOXIC LAKE MODEL L-M-H 199 334 1851 6.RECKHOW, 1977 OXIC LAKE MODEL zrrw< 50 m/yr L-M-H 55 92 508 7.RECKHOW, 1977 OXIC LAKE MODEL zrrw> 50 m/yr L-M-H 26 44 244 8.RECKHOW, 1977 GENERAL LAKE MODEL L-M-H 83 140 775 9.WALKER,1977 GENERAL LAKE MODEL L-M-H 132 222 1231 10. DILLON AND RIGLER, 1974 LAKE MODEL UNCERTAINTY ANALYSIS MODULE LAKE PHOSPHORUS MODEL 1.CANFIELD-BACHMANN, 1981 2.CANFIELD-BACHMANN,1981 3.CANFIELD-BACHMANN,1981 4.RECKHOW, 1979 5.RECKHOW, 1977 ANOXIC 6.RECKHOW, 1977, Tw<50m/yr 7.RECKHOW, 1977,Tw>50m/yr 8.RECKHOW, 1977 GENERAL 9.WALKER, 1977 GENERAL 10. DILLON & RIGLER, 1974 ABSOLUTE PERCENT DIFFERENCE DIFFERENCE 62.2 124 20.9 42 -1.0 -2 -1.1 -2 283.9 568 41. 7 83 -6.0 -12 89.8 180 172.0 344 16.8 34 PARAMETER RANGE MODULE 50 mg/m^3 PREDICTED TOTAL PHOSPHORUS (mg/m^3) 112 71 49 49 334 92 44 140 222 67 95% CONFIDENCE L1MITS(mg/m^3) 33 338 21 213 12 192 1 384 137 1862 33 513 o 263 28 792 52 1253 *** *** I I I I I I I I I I I I I I I I I I I I Model input values MUST be within the range listed below. PARAMETERS AREAL WATER LOADING <qs=z/Tw> = INFLOW PHOSPHORUS CONC.<L Tw/z> = MEAN DEPTH <z> = FLUSHING RATE = HYDRAULIC RETENTION TIME <Tw> = AREAL PHOSPHORUS LOADING <L> = 9.34E-01 m/yr 3.97E-01 mg/I 4.74E+00 m 0.20 /yr 5.07 yr 621.70 mg/m^2-yr P = PREDICTED IN-LAKE PHOSPHORUS CONC. mg/m^3 1. CANFIELD-BACHMANN, 1981 NATURAL LAKE MODEL 4< P < 2600 mg/m^3 30< L < 7600 mg/m^2-yr 0.2< z <307 m 0.001 < P <183/yr 2. CANFIELD-BACHMANN, 1981 ARTIFICIAL LAKE MODEL 6< P <1500 mg/m^3 40< L <820,000 mg/m^2/yr 0.6< z <59 m 0.019< p <1800/Yr 3. CANFIELD-BACHMANN, 1981 GENERAL LAKE MODEL 4< P <2600 mg/m^3 30< L <7600 mg/m^2-yr 0.2< Z <307 m 0.001 < p <183/Yr 4. RECKHOW, 1979 NATURAL LAKE MODEL 4< P <135 mg/m^3 70< L <31,400 mg/m^2-yr 0.75< qs <187 m/yr 5. RECKHOW, 1977 ANOXIC LAKE MODEL 1750 m/yr P < 135 mg/m^3 L Tw/z < 0.178 mg/I z < 13 m Tw < 0.25 yr 8. RECKHOW, 1977 GENERAL LAKE MODEL P < 900 mg/m^3 L Tw/z < 1.0 mg/I 9. WALKER, 1977 GENERAL LAKE MODEL P < 900 mg/m^3 L Tw/z < 1.0 mg/I 10. DILLON AND RIGLER, 1974 GENERAL LAKE MODEL 3.9< P <11.1 mg/m^3 98< L <2210 mg/m^2-yr 0.73< z <27 m 0.21< p <62.7/Yr Lakes in data base (704 ) P= 112 (704 ) P= 71 (704 ) P= 49 (47) P= 49 (21 ) P= 334 (33) P= 92 (28) P= 44 (95) P= 140 ( 1 05 ) P= 222 (18) P= 67 I I I I I I I I I I I I I. I I I I I I LILY LAKE - GOAL LAKE EVALUATION MODEL SPREADSHEET VERSION 1.12 - DEC 1992 Developed by SHORT-ELLIOTT-HENDRICKSON, INC. ST. PAUL MN & CHIPPEWA FALLS WI Although LEMS has been tested by SEH, Inc., no warranty is expressed or implied by SEH, Inc. (SEE PROGRAM USERS MANUAL). LAKE ID: LILY LAKE (82-23) HYDROLOGIC AND MORPHOMETRIC MODULE WATERSHED RUNOFF VOL.<Q> LAKE SURFACE AREA <As> LAKE MEAN DEPTH <z> LAKE VOLUME <V> LAKE NET ANNUAL PRECIP. HYDRAULIC LOADING AREAL WATER LOAD <qs> ENGLISH 133.0 Ac-Ft. 47.8 Ac. 15.56 Ft. 743.6 Ac-ft. 3.4 In. 146.5 Ac-Ft/Yr 3.07E+OO Ft/Yr. 0.20 IYr Tw= PHOPHORUS LOADING MODULE METRIC 1.64E+05 m^3 1.93E+05 m^2 4.74 m 9.17E+05 m^3 0.09 m 1.81 E+05 m^3IYr 9.34E-01 mIYr 5.07 Yr DEFAULT EXPORT VALUES FROM: Reckhow and Chapra, 1983 --LOADING (Kg/Ha-Yr)-- AREA MOST LAND USE (Ac) LOW LIKELY HIGH PERCENT Brick Pond 308.1 0.30 0.35 3.00 36.3 Pine Tree Trail & Pond 21.4 0.20 0.60 2.00 4.3 South Brick Sts. 108.6 0.50 0.90 4.00 32.9 Churchill Sts. 33.8 0.50 0.90 5.00 10.2 Lily Lake Direct 107.7 0.02 0.40 0.45 14.5 PRECIPITATION 47.8 0.15 0.11 0.60 1.8 POINT SOURCE WATER LOADING (m^3IYr) = O.OOE+OO POINT SOURCE PHOS.(KgIYr) 0.00 0.00 0.00 0.0 SEP.TANK INPUT (kg/cp-yr) 0.30 0.65 1.80 **** # capita-years = 0.00 **** **** **** **** SOIL RETENTION COEFF. = 0.50 0.25 0.05 **** SEPTIC TANK LOADING (KgIYr) 0.00 0.00 0.00 0.0 TOTAL LOADINGS (Lb) = 1.19E+02 1.99E+02 1.10E+03 100.0 TOTAL LOADINGS (Kg) = 5.38E+01 9.02E+01 5.00E+02 100.0 AREAL LOADING(Lb/Ac-Yr) = 2.48E+00 4.16E+00 2.31 E+01 AREAL LOADING(mg/m^2-yr) = 2.78E+02 4.66E+02 2.59E+03 % TOTAL PHOSPHORUS REDUCTION = 25.0 I I I I I I I I I I I I I I I I I I I PHOSPHORUS PREDICTION MODULE OBSERVED SPRING TOTAL PHOSPHORUS = LAKE PHOSPHORUS MODELS 1.CANFIELD-BACHMANN, 1981,NATURAL LAKE MODEL 2.CANFIELD-BACHMANN, 1981, ARTIFICAL LAKE MODEL 3.CANFIELD-BACHMANN, 1981,GENERAL LAKE MODEL 4.RECKHOW, 1979, NATURAL LAKE MODEL L-M-H 0.022 0.037 0.203 5.RECKHOW, 1977, ANOXIC LAKE MODEL L-M-H 149 250 1388 6.RECKHOW, 1977 OXIC LAKE MODEL ZfTw< 50 m/yr . L-M-H 41 69 381 7.RECKHOW, 1977 OXIC LAKE MODEL ZfTw> 50 m/yr L-M-H 20 33 183 8.RECKHOW,1977 GENERAL LAKE MODEL L-M-H 63 105 581 9.WALKER,1977 GENERAL LAKE MODEL L-M-H 99 166 923 10. DILLON AND RIGLER, 1974 LAKE MODEL UNCERTAINTY ANALYSIS MODULE LAKE PHOSPHORUS MODEL 1.CANFIELD-BACHMANN, 1981 2.CANFIELD-BACHMANN, 1981 3.CANFIELD-BACHMANN, 1981 4.RECKHOW,1979 5.RECKHOW, 1977 ANOXIC 6.RECKHOW, 1977,Tw<50m/yr 7.RECKHOW, 1977,Tw>50m/yr 8.RECKHOW, 1977 GENERAL 9.WALKER, 1977 GENERAL 10. DILLON & RIGLER, 1974 ABSOLUTE PERCENT DIFFERENCE DIFFERENCE 42.5 85 12.2 24 -8.4 -17 -13.3 -27 200.4 401 18.8 38 -17.0 -34 54.8 110 116.5 233 0.1 0 PARAMETER RANGE MODULE 50 mg/m^3 PREDICTED TOTAL PHOSPHORUS (mg/m^3) 93 62 42 37 250 69 33 105 166 50 95% CONFIDENCE LlMITS(mg/m^3) 27 279 18 187 10 163 1 288 103 1397 25 384 o 197 21 594 39 940 *** *** I I I I I I I I I I I I I I I I I I I Model input values MUST be within the range listed below. PARAMETERS AREAL WATER LOADING <qs=zfTw> = INFLOW PHOSPHORUS CONC.<L Tw/z> = MEAN DEPTH <z> = FLUSHING RATE = HYDRAULIC RETENTION TIME <Tw> = AREAL PHOSPHORUS LOADING <L> = 9.34E-01 m/yr 2.98E-01 mg/I 4.74E+00 m 0.20 /yr 5.07 yr 466.28 mg/m^2-yr P = PREDICTED IN-LAKE PHOSPHORUS CONC. mg/m^3 1. CANFIELD-BACHMANN, 1981 NATURAL LAKE MODEL 4< P < 2600 mg/m^3 30< L < 7600 mg/m^2-yr 0.2< z <307 m 0.001 < P <183/yr 2. CANFIELD-BACHMANN, 1981 ARTIFICIAL LAKE MODEL 6< P <1500 mg/m^3 40< L <820,000 mg/m^2/yr 0.6< z <59 m 0.019< p <1800/Yr 3. CANFIELD-BACHMANN, 1981 GENERAL LAKE MODEL 4< P <2600 mg/m^3 30< L <7600 mg/m^2-yr 0.2< z <307 m 0.001 < p <183/Yr 4. RECKHOW, 1979 NATURAL LAKE MODEL 4< P <135 mg/m^3 70< L <31,400 mg/m^2-yr 0.75< qs <187 m/yr 5. RECKHOW, 1977 ANOXIC LAKE MODEL 1750 m/yr P < 135 mg/m^3 LTw/z < 0.178 mg/I z < 13 m Tw < 0.25 yr 8. RECKHOW, 1977 GENERAL LAKE MODEL P < 900 mg/m^3 L Tw/z < 1.0 mg/I 9. WALKER, 1977 GENERAL LAKE MODEL P < 900 mg/m^3 L Tw/z < 1.0 mg/I 10. 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