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Home My WebLink About1995-02-21 CC Packet . . 3. 4. .5. REVISED AGENDA** CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-7 February 21, 1995 SPECIAL MEETING REGULAR MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 1. Workshop A. 1995 Building Department Work Programs B. 1995 AdministrationlFinance Work Programs ADJOURNMENT 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - January 31,1995 Special Meeting and Workshop; February 7, 1995, Regular and Recessed Meetings PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1, Senator Gary Laidig 2. Rennie Smith, Concept Environmental 3. Proclamation: Rotary Clubs OPEN FORUM . 4:30 P.M. 7:00 P.M, The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed, . CONSENT AGENDA * 1. Resolution 95-43: Directing Payment of Bills. 2. Resolution 95-44: Accepting Work and Ordering Final Payment, Myrtle Street Drainage Project, L.I. 284 Resolution 95-45: Approving appointment of David Reichow to Fire Captain Resolution 95-46: Authorizing access to safe deposit box Approval: Cigarette license, Holiday Foods City Council Agenda 95-7 February 21, 1995 Page 2 Consent Agenda (continued) . 6. Approval: Contractor License Renewal Signart Company Inc, 2933 Mondovi Rd, Eau Claire, WI (Sign Erection) 7. Approval: City Clerk attendance at MCFOA Annual Conference 8. Approval: Submit Claims against the City to insurance carrier 9. Resolution 95-49: Approving Purchase of Dump Truck, Parks Department STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4, Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator UNFINISHED BUSINESS 1. Possible second reading of Ordinance No. 805, relating to a zoning ordinance text amendment revising the sign ordinance by reducing the allowed size and height of signs in business park districts. NEW BUSINESS 1. Resolution 95-47: Ordering Improvement and Preparation of Plans - Kutz Addition, L.I. 308 2. Resolution 95-48: Ordering Advertisement for Bids - Myrtle Street Rehabilitation Project, L.I. 307 . 3. Central St. Croix Valley Cable Commission - Request for intergovernmental loan 4. Approval: On-site septic system - Lot 9, Blk 1 (Hazel Court) PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNlCA TIONS/REOUESTS 1. Kathy Miron, Community Volunteer Service - Request for assistance 2. Judy Gulden, Friends of Stillwater Parks - Thank you and Update COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . * * Items in italics are additions to the agenda . . . MEMORANDUM TO: Mayor and Council FROM: City Clerk DATE: February 21, 1995 SUBJECT: Additions/Changes to Council Packet and Agenda ADDITIONS TO AGENDA: 1. New Business Item No. 3 Item No.4 2. Communications Item No. 2 Central St. Croix Valley Cable Commission - Request for intergovernmental loan (Letter of request was in packet) Approval for on-site septic system - Lot 9, Blk 1, Hazel Court Judy Gulden, Friends of Stillwater Parks - Thank you letter and Update ADDITIONS TO COUNCIL PACKET 1. Revised Agenda 2. Consent Agenda Item No.1: List of Bills Resolution 95-43 Item No.9: Resolution 95-49 3. New Business Item No.3: Item No.4: 4. Communications Memo: Finance Director - Loan to St. Croix Valley Cable Commission Memo: On-Site Septic Permit Item No.2: Memo: Thank you and Update - Judy Gulden, Friends of Stillwater Parks 5, FYI: Hod Irvine, Reptek, Inc. - Development west of Long Lake FYI: Washington County Board Agenda, Feb. 21, 1995 FYI: Stillwater Township Meeting Agenda, Feb. 23, 1995 FYI: LMC Cities Bulletin e e MEMORANDUM TO: Mayor and City COWlcil FROM: Allen 0. Zcpper, Building OffiCia(~ SUBJECT: Building Department 1995 Work Programs and Other Departmental Information DATE: February 16, 1995 Accompanying this memo are the job descriptions for the Building Inspection Department. I will provide you with more detailed information at the meeting. e Ie ( ~ Position Title: Chief Building Official Department: Building Department Accountable To: City Coordinator Positions Supervised: Building Inspector PRIMARY OBJECTIVE Under the administrative direction of the City Coordinator directs and organizes the activities of building inspection to ensure fair and impartial compliance with the State Building Code, Mechanical, Plumbing and Occupancy Codes and various related city ordinances and regulations. ESSENTIAL FUNCTIONS Supervise and coordinates the building inspection function of the city including responsibility for plan checking for code compliance, permit issuance and inspection of all construction requiring permits. Directs and maintains accurate records and reports so that building permit information is organized and readily available. Coordinates the review of building plans with various city departments to ensure plans are complete according to required standards and required services are available. Directs and conducts inspections on all construction, mechanical, plumbing, fire protection systems and site improvements to ensure the work is done according to the appropriate code requirements and approved permit plans. Directs and inspects new construction and additions to ensure the authorize construction meets the setback, use and any special requirements of the Zoning Ordinance. Investigates complaints filed with the city, or noticed in the field, take appropriate enforcement actions to secure the correction of the problem and transmit corrective action to complainant. Keep current on new materials and construction practice as well as new codes and changes in existing codes to insure a thorough understanding of the building industry and effect administrative practices. Provides information and answers inquiries to improve the understanding of the public, homeowner, contractor or design professional regarding building codes, zoning regulations and building permit submittal requirements. Acts as "Building Official" with all the powers and duties as called for in adopted city construction codes. Interprets building codes and makes decisions on code compliance for new methods and products used for construction. Maintains an effective working relationship with design professionals, building contractors and residents to ensure a positive response and conformance with city building codes and ordinances. Keeps daily activity reports as necessary for review and evaluation. QUALlFICA TtON REQUIREMENTS EDUCATION AND EXPERIENCE A combination substantially equivalent to post graduate (high school) education or completion of trade school in construction related areas or 4-5 years experience in construction trade and at least 3 years of experience as Building Inspector. Certified as Class It State Building Official. KNOWLEDGE. SKILLS AND ABILITIES Considerable knowledge of building, plumbing, heating and ventilation codes. Considerable skill in understanding construction diagrams and blueprints. Ability to communicate effectively orally and in writing. Ability to enforce Building Code and related ordinances and regulations, firmly. tactfully and impartially. Ability to supervise and make technically correct decisions. Demonstrated ability to develop and maintain an effective working relationship with contractors, design professionals, the general public and fellow workers. Possess a valid Minnesota Driver's license. Has a safe driving record. Skill in the operation of the listed equipment. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Personal computer, calculator, copy machine, fax machine, motor vehicle, portable radio, ladder or scaffolding and tape measure. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. tr e _I e e . , .l EXAMPLES OF PERFORMANCE CRITERIA Plan reviews and inspections are performed promptly, are technically correct, consistent and performed in a timely manner. All known building activity has required permits before construction begins. Record system is developed and record reporting and files are kept up to date. Promptly follows special requests. Maintain a positive and effective working relationship with department and city personnel, design professionals, contractors and the general public. City codes related to building construction are consistently administered and enforced. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them form the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs to the employer and requirements of the job change. POSITION DESCRIPTION e Position Title: Building Inspector Department: Building Inspection Department Accountable To: Chief Building Official Position Supervises: Non-supervisory, provides work direction to Assistant Building Inspector PRIMARY OBJECTIVE Under limited supervision review construction plans for issuance of permits, perform inspections, investigate complaints of Code violations and assist Chief Building Official as is required. ESSENTIAL FUNCTIONS Checks construction plans for conformance to all app~cable city construction codes and local ordinances and when compliance is verified issues work permit. Inspects construction projects for which permits had been issued to assure that construction adheres to permit plans, setback requirements and is in code compliance. Assists in maintaining proper records of permits, inspections, violations and phone conversations relating to the duties of the department. Investigates building code complaints filed with the city or noticed in the field and takes appropriate action to secure corrective actions. Keeps daily activity reports as necessary for review and evaluation. Keeps current on new materials and construction practices as well as code changes to ensure a thorough understanding of the building industry and code requirements. Furnishes construction, zoning and building code information and answers inquired to improve public understanding of building codes, zoning regulations and building permit submittal requirements. Assists in resolving complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. Administers permitting function, including application processing, fee assessment and collection, permit issuance and computer logging of records to insure departmental reports are accurate and timely. Maintain effective working relations with building contractors, design professionals and the public. Keeps Chief Building Official informed on building permit and inspection actMties. Performs related work as assigned by the Chief Building Official. e QUALIFICATION REQUIREMENTS e EDUCATION AND EXPERIENCE High school graduate or completion of 2 year trade school in construction related trades. At least 2 years experience as a Building Inspector. Must be certified as State Building Official. KNOWLEDGE. SKILLS AND ABILITIES Good knowledge of building, plumbing, heating and ventilation codes. Considerable knowledge of department and industry terminology. Skill in operation of personal computer. Good working knowledge of Excel or Lotus 1-2-3 and Word Perfect programs in the Windows environment. Ability to read complex construction diagrams and blueprints. Abifrty to act in a courteous and effective manner when dealing with contractors, design professionals and the public. Ability to communicate effectively orally and in writing. Must possess a valid Minnesota Drivers License. Must have a safe driving record. Ability to locate and comprehend Evaluation Service Product Research Reports. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects. tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; c~mb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth a perception, and the ability to adjust focus. WI' \ . e WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. e "EXAMPLES OF PERFORMANCE CRITERIA Plan reviews are performed promptly and completely making every effort to minimize delays in starting or completing project construction. Building permit records and files area kept current and complete and readily available for review. Code requirements are administered consistently. All structures assigned for inspection are inspected for conformance to codes and ordinances in a firm but fair manner. Responds promptly and courteously to phone calls from people regarding information related to codes and ordinances. Maintains a good working relationship with department and city personnel. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. ,. . e e e I. POSITION DESCRIPTION Position Title: Assistant Building Inspector Department Building ,Inspection Department Accountable To: Chief Building Official Positions Supervised: None PRIMARY OBJECTIVE Under supervision, perform inspections, investigate complaints of Code violations and assist Chief Building Official as required. Continue to upgrad knowledge and understanding of related codes. ESSENTIAL FUNCTIONS Checks construction plans for conformance to all applicable city construction codes and local ordinances and when compliance is verified by Building Official, issues work permit. Assist in inspections of construction projects for which permits had been issued to assure that construction adheres to permit plans, setback requirements and is in code compliance. Maintains proper records of building and inspection activity, permits, violations and phone conversations relating to the duties of the department and completes related reports. Assists in administering the permitting function, including application processing, fee assessment and collection, and permit issuance. Assists in researching problems and complaints regarding residential buildings, building construction and code compliance and notifies Building Official so appropriate action can be taken. Establishes and maintains daily activity reports and forms necessary for review and evaluation. Keeps current on new materials and construction practices as well as code changes to ensure a thorough understanding of the building industry and code requirements. Assists in resolving moderatetly complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. Fumishes construction, zoning and building code information and answers inquired to improve public understanding of building codes, zoning regulations and building permit submittal requirements. Maintain effective working relations with building contractors, design professionals and the public. Keeps Chief Building Official informed on building permit and inspection activities. Attend Council meetings in Building Official's absence. ., Performs related work as assigned by the Chief Building Official. - QUALIFICATION REQUIREMENTS EDUCATION AND EXPERIENCE High school graduate or completion of 2 year technical school. Must be willing to attend continuing education courses, some of which are after regular business hours with no compo time/overtime pay consideration. KNOWLEDGE. SKILLS AND ABILITIES Skill in operation of personal computer. Good working knowledge of Excel or Lotus 1-2-3 and Word Perfect programs in Windows environment. Ability to establish and maintain computerized records and reports for Inspection Department for submittal to Council, State and Federal Agencies and to others as necessary. Ability to learn and use new computer programs quickly and efficiently. Basic knowledge of terminology. . , Ability to gain knowledge of building, plumbing, heating and ventilation codes. Ability to locate and comprehend evaluation service product research reports. Eligible to be certified as a state building code official within a reasonable period (one to two years). Ability to read basic construction diagrams and blueprints. Ability to act in a courteous and effective manner when dealing with contractors, design professionals and the public. Ability to maintain composure when confronted with offensive criticism or actions. Ability to learn quickly, retain and comprehend information given. Skill in the operation of the listed equipment. Be able to communicate effectively orally and in writing. Possess a valid drivers license. Has a safe driving record. _I e 'e ." I ~ SPECIAL REQUIREMENTS None TOOLS AND EQUIPMENT USED Personal computer including word processing, spreadsheet and permitting software; copy machine; fax machine, motor vehicle, 10-key calculator, portable radio, phone, ladder or scaffolding, tape measure. PHYSICAL DEMAND The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction site. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up .to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. EXAMPLES OF PERFORMANCE CRITERIA Permits are issued promptly and completely making every effort to minimize delays in starting or completing project construction. Building permit records and files area kept current and complete and readily available for review. Enforcement of building codes administered consistently. All structures assigned for inspection are inspected for conformance to codes and ordinances in a firm but fair manner. Responds promptly and courteously to phone calls from people regarding information related to codes and ordinances. Establishes effective working relationships with others. Improves efficiency of assigned duties. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. I ~ ... . e e . . . "" OVERVIEW O~CTION.DEP ARTMENI There are many aspects of the Inspection Department. Primarily the function is to receive plans, review these plans, prepare and issue applicable permits be it building, plumbing. mechanical, etc., schedule and make required inspections, log and maintain inspection files and issue Certificate of Occupancies, In addition, we must keep updated on all 29 respective codes, answer telephone queries and responses, maintain address files, oversee the monthly and quarterly reports to council as well as the state and federal agencies. In general run the department. I have listed in more detail some of the functions. * Accept plans as submitted, checking to see that two sets of plans, a survey, energy calculations and legal description are included * Review plans as to comparability with all of the various codes and City ordinances relating to setbacks, elevations, drainage and code compliance. * Establish a valuation for the structure by figuring square footage and using a valuation factor as established by the State Building Codes Division. * Prepare the building permit by figuring and collecting the applicable fees for plan review, permit, state surcharge (Building Codes Division), Sac (Metro Sewer), Wac (Water Department), Meter Fee (Water Department) Sewer Tap (Sewer Department), and State License Fee (State Commerce Department). * Issue the permit and submit proper copies to Washington County Assessors Dept. This could also be a plumbing, sewer and water or mechanical permit. * Maintain an address file for each address in Stillwater. Contains all permit activities, legal descriptions, as builts, surveys and other data relating to that address. * Keep abreast on all changes to the Building, Plumbing, Mechanical, Hazardous Structure, Energy, ADA, Handicapped accessibility (Minnesota), Conservation of Existing Structure, Administration, Disaster Mitigation and nineteen other codes, and know which changes are applicable in which situation. * Keep the public and contractors informed of applicable code regulations and subsequent changes. * Schedule footing, foundation, framing, rough heating, rough plumbing (sometimes two), gas line pressure test, fireplace framing, insulation, sheetrock, final inspection on plumbing, heating, mechanical and building. This is on a single family house. Commercial projects get several (sometimes many) inspections of the same category, which is why they take so much more time proportionately. It is the permit holders responsibility to call for proper inspections at the proper time, In the summer we run from 350 to 450 active permits at anyone time. . . . "\. * I must be in my office at the present from 8:00 to 9:00 A.M. and from 1:30 to 2:30 P.M. to be accessible to the public. This is a deterent to my ability to concentrate on my inspection activity, * On most commercial projects, Chief Ness and I hold preconstruction meetings with the interested parties to cover our needs and requirements. * Coordinate, where required, with other departments such as the Fire Department and Public Works. * Converse with and discuss code requirements with design professionals. * Maintain the required 280 hours of continued education as required by state statute to maintain my certification. * Keep Council informed on departmental activities. * Maintain a list of licensed contractors. . . . INSPECTIONS At this time, there is a great need for assistance in the inspection department. There are two ways to look at relieving the problem, the first being to go with an experienced, certified inspector. This type of person can just step in and help with no additional training. The present wage for a person of this category is $ 37,000.00 a year plus benefits. The other option is to get an unexperienced person and offer training. In the past 6 or 7 years, I have done this with five people on internships and three of them are field inspectors and the other two are department heads. I have no problem doing this, but it must be done soon, as I would like to have some basis training done by the time heavy construction starts in April. This type of person would cost considerably less, and a city employee has expressed a desire to do this. This type of person will need more schooling, but it is not relevant this year as the new code is in a completely new format and everyone, including myself, have to relearn the code. It is a very good year for a new person to start. I am not interested is a newly certified person with no experience as they tend to follow the book with no reasonable variables. The last week of November, I visited all (208) of the active permits I had out. From one yard I visited I noticed three projects going without permits that totaled $540.00 in fees. In total, in one week, Shirley and I sent out 37 letters to addresses that had construction activity with no permits. People know I do not have time to watch so they just do the project with no permit. Another inspector will half pay for themself just by detecting these projects or discouraging their happening. (Most of the 37 have come in or called and we are sending follow up letters to the rest. ) Fire Chief Ness and I work very closely and it is hoped that the new person, either experienced or to be trained, will be able to follow my lead and watch for fire code violations as we go, This is very helpful to the Fire Department, and they do the same for me. It is a good working relationship. ~- ...- e OVERVIEW OF ADMINISTRATION DEPARTMENT The primary function of the Administration Department is to ensure efficient municipal services as established by the City Council. The Administration Department is also responsible for the proper administration of all policies and to provide the City Council "vith information/direction on a wide variety of issues that affect local govennnent. The Administration Department is comprised of the City Coordinator, City Clerk, all full-time and a part-time (3/4 time) secretary (the secretaries also provide clerical support to the Finance Department and the Engineering/Public Works Department). One of the most important tasks of Administration is to prepare the agenda packet for the City COlll1cil. 1bis task is not just limited to the compiling and sorting of the documents that make up the agenda. It also involves the development of various memos/reports that are given to the Council for review of the material for completeness, etc. and the follow-up to ensure that the directives/action of the Council are carried out. The Administration Department administers most of the agreements that the Council approves at its meetings, including the labor agreements that are negotiated and administered by the City Coordinator. The City presently has six (6) labor units as follows: NOTE: 1. 2. Managers (all department heads, excluding City Coordinator and Building Official). AFSCME (clerical support staff and other personnel not included in supeIVisory, Police, Fire and Public Works labor agreements). Police Oaw enforcement personnel except Police Chief and Captain). Fire (flfefighting personnel except Fire Chief and Assistant Fire Chief). ruOE Local 49 (Public Works and Parks personnel). Non-Union (City Coordinator and Building Official). 3. 4. 5. 6. The City also provides recommendations and assistance to the Library and Water Board in the negotiation and administration of the labor agreements and policies of the Library and Water Board employees. It should also be noted that even though the Library Board determines the salary and benefits of the Library employees (and not the City) the employees are included in the City's Pay Equity plan and report. The Water Board is considered a completely separate entity and the employees are not included in the Pay Equity plan. In addition to the items mentioned above, Administration also processes (or assisl'i in the processing of) a number of licenses and permits such as: liquor licenses (5-6 different types), parking permits, taxi licenses, towing licenses, movie production permits, business licenses (over 450), peddler's licenses, highway banners (Main Street/Chestnut Street), park permits, permits to consume, etc.. e The Administration Department is also responsible for ensuring that the City meets statutory requirements related to the Local Improvement process, including proper notice to property owners. This past year the City had several projects that affected 800-900 property owners. This requires a .. .~ huge number of notices that have to be processed, and it also represents a large potential for errors and omissions. improper or defective notice can lead to problems if a property owner appeals on the basis _ of incorrect, improper or defective notice. I am not aware of any appeals of this nature. I should point out that this activity took place during a time when we had an almost complete turnover of personnel in the Administration Department due to retirement of the former City Clerk and the transfer of the former Administration Secretary. I should also point out that this process would not have been successful without the help of the Finance Director, the City Attorney and the City Engineer. During 1994, the City also adopted an ordinance licensing businesses. The Administration Department had to develop and process over 500 business license applications. Although the City has not yet received complete compliance by the businesses affected, the process was implemented in an efficient manner. Another responsibility of the Administration Department is the conduct of elections. This involves a considerable amOlmt of activity by the City Clerk. who is directly responsible for the election process (1 am sure that the present COWlcil will agree that the election process was a successful one!!). The City Clerk will expand on the election process, but I should point out that the City has over 8,000 registered voters and 4 polling places. We utilize about 65 election judges which must be trained by the City Clerk. to ensure proper conduct of the elections. One of the indications of the success of the election process by our City is the fact that during the recoWlt of the Sheriffs race, not one mention was made of any problems associated with City of Stillwater ballots (i.e., no challenge regarding over/undervotes, spoiled or marked ballots, etc.) that seemed to be evident with other Cityffo\mship ~~ts. . Although the last discussion was in reference to the general election, the training/coordination also involves the primary election. A copy of the City Coordinator's and City Clerk's job descriptions accompany this memo. The descriptions further explain the objectives and functions of each position. Also accompanying this memo is a list of the 1995 work programs that have been developed for your consideration and approval. The City Clerk and I will be prepared to answer any questions you may have regarding the Administration Department and to further explain our respective roles. e +N 1-2 ORGANIZATIONAL CHART listed below is the organizational chart of the City of Stillwater. This Chart is provided in order to clearly show the organizational configuration and chain of command in the City. e .. -.. I CITIZENS OF STILLWATER I r 1 CITY COUNCIL I I BOARDS AND COMMISSIONS CITY ATTORNEY I r CITY COORDINATOR I I I I I I I I CITY FINANCE COMMUNITY DEV. POLICE FIRE BUILDING CITY CLERK DIRECTOR DIRECTOR CHIEF CHIEF OFFICIAL ENGINEER I I I . I I I I ADMIN FINANCE COMMUNITY POLICE FIRE BUILDING PUBLIC DEPT. DEVELOPMENT DEPT. DEPT. INSPECTOR WORKS , DIRECTOR I PLANNING & ASST. PUBLIC WORKS ASST, PUBLIC WORKS ZONING DIRECTOR-STREETS DIRECTOR-PARKS STREETS, SEWER, I PARKS I GARAGE . CITY COORDINATOR RESPONSIBILITIES (per Personnel Policy) e The City Coordinator is responsible to and reports directly to the City Council. He/she shall be responsible for insuring the effective administration of these policies and procedures and may delegate such fi.mctions as deemed necessary for the implementation of this system. The City Coordinator may adopt, amend or rescind written administrative procedures consistent with these rules and procedures and with the consent of the City Council. The City Coordinator or his/her appointee shall be responsible for directing and coordinating the personnel activities of the City including the following: A. Preparation of position classification and pay plans and directing the administration of these plans. B. Computation of a budget for personnel services for all departments. C. The process of recruiting, testing, selecting and hiring all City employees. D. The process of appointment, promotion, demotion, transfer, discipline, discharge and other actions affecting persons employed by the City. E. Supervise, develop and maintain the personnel system including written forms, procedures and records. . F. Maintain a current roster of all persons employed by the City. G. Direct employee orientation, training, counseling and career development rn conjunction with department heads. H. Administer the fringe benefits program. 1. Administer performance evaluation reviews for all employees. 1. Administer the personnel policies and procedures including (in particular) the employee grievance procedures. K. Performs any other lawful acts which are considered necessary or desirable to carry out the purpose of the personnel system and the provisions outlined in this manual. e .-. ",... POSITION DESCRIPTION e Position Title: City Coordinator Department: Administration Accountable To: City Council Positions Supervised: All City Department Supervisors PRIMARY OBJECTIVE Plan and direct the administration of city functions as delegated by the City Council to ensure efficient municipal services and development in line with council objectives. Supervise the administration of all departments including the Department of Administration/Finance, Police Department, Fire Department, Building Department, Public Works Department, Engineering Department, and Community Development Department. Operate with considerable discretion in normal administration functions and in implementing policies of 'the council. Responsible for effectively recommending po~cies, employee staffing, budgeting and expenditure, public relations where council action is required. ESSENTIAL FUNCTIONS Serves as chief administrative officer of the city. Is responsible to the City Council for the proper administration of all the policies of the city. Within broad policy guidelines, assists the City Council in coordinating, administering, and following 'through in regard to a wide variety of requests and problems of municipal concern. Researches and assists in developing and recommending solutions. Interprets ordinances and directives to other departments, other agencies, and the general public. Develops and implements administrative policies and guide~nes in cooperation with the City Council. Advises department heads and other employees as to administrative procedures and policies. Evaluates performance and results in accordance with overall city objectives and makes appropriate recommendations. Attends and participates in discussion at all meetings of the City Council and other official city bodies. Represents the city at all official or semi-official functions as may be directed by the Council. Coordinates meetings and represents the Council as directed with the State League of Municipalities and the Association of Metropolitan Municipalities. Is entitled to notice of all regular and special meetings of the Council and is responsible for agenda preparation and cou.ncil meeting procedures. Administers personnel matters; makes policy and pay recommendations; recommends all full-time appointments and terminations for council approval. ,e I Represents the city in collective bargaining matters and negotiates with representatives of employee organizations. Coordinates annual and long-range work programs for city. Coordinates submittal of annual budget to Council. ""iI\+. Coordinates insurance matters, including employee group insurance progr~ms. Performs other work as required. e QUALIFICATION REQUIREMENTS EDUCATION AND EXPERIENCE A combination substantially equivalent to post-graduate education with major studies in public administration or related fields and progressively responsible administrative experience in local government. Degree in Public Administration or related field preferred. KNOWLEDGE. SKILLS AND ABILITIES Considerable knowledge of the principles, practices, and techniques of public administration. Considerable knowledge of standard principles and practices in the filed of personnel administration, budgeting, and purchasing. Considerable knowledge of the organization and function of the city government and ordinances, regulations, and policies controlling its operation. Ability to assemble, organize, and present in oral or written form statistical, financial, and factual information derived from a variety of original and secp,ndary sources. Ability to exercise resourcefulness in soMng new problems in accordance with established ordinances, regulations, and policies. Ability to establish and maintain effective working relationships with employees, officials, and the general public. SPECIAL REQUIREMENTS None TOOLS AND EQUIPMENT USED Communications switchboard, including computer-aided systems; personal computer including word processing software; copy machine; fax machine. PHYSICAL DEMAND The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. e e Ie I ." EXAMPLES OF PERFORMANCE CRITERIA Establishes effective working relationships with others. Carries out assignments and duties under limited supervision. Improves efficiency of assigned duties. Handles difficult public contact situations in a professional manner. Policies and programs of the city are readily understood and administered by city personnel. Department Heads reporting are consistently performing at a maximum level of productivity in carrying out the policies of the Council. Clear and effective communications lines are consistently maintained throughout city organization. The city consistently maintains a positive and high reputation for service among the citizens. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as iIIustrqtions of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. e e 2. 3. 4. 5. 6. 7. 8. 9. CITY COORDINATOR 1995 WORK PROGRAMS 1. Administer Pay Equity Plan (including update of plan to ensure compliance with Pay Equity Act). Negotiate 1996 labor agreements Update City wide safety program Update all job descriptions Develop more formalized hiring selection process for all departments Develop/coordinate data retention system Coordinate performance review process for all City personnel Update City Personnel Policy and Procedures Manual Coordinate re-codification of City Code 10. Coordinate submittal of annual budget to Council 11. Coordinate development oflong-range (i.e., 5 year) Capital Improvement Program 12. Coordinate bidding process for hospitaVmedical insurance program 13. Coordinate building expansion/remodeling project 14. Revamp personnel files to insure compliance with data privacy laws i SUMMARY OF CITY CLERK DUTIES AND RESPONSffiILITIES .../ e Council Meetings · Prepare agendas . Prepare agenda packets: Compile information from all departments Copy and distribute completed packets to Council, Department Heads, and media · Prepare Council Chambers for meetings · Attend meetings, record action . Resolutions: Prepare, distribute, and maintain permanent record . Minutes: Coordinate preparation, distribution, indexing, and filing of permanent record of minutes and affidavits of publication . Communicate Council action to appropriate departments and individuals/groups Licensing Provide information and coordinate processing of applications for various licenses: · Liquor On-sale liquor, Sunday on-sale liquor, 3.2 on- and off-sale, wine, off-sale liquor, club, · Cigarette · Peddlers · Permits to Consume · Taxi · Towing · Banners · City vehicle licensing and tab renewals · Review and assist with update of ordinances and forms relating to licensing (i.e., peddlers, kennel, permits to consume) Ordinances . Respond to citizen requests for information on various ordinances · Publish ordinances as required by law . Maintain permanent record and affidavits of publication · Distribute new ordinances to Department Heads and Library e 1 Workshop: 2/21/95 City Clerk ..." 'r , Elections - Primary and General e · Review current election law to ensure City compliance · Attend workshops/training sessions provided by the following: a) Secretary of State, b) Washington County, and c) Business Records Corporation (optiscan machines) · Update Precinct Finder information for Washington County (new streets/numbers and ward designation) · Publish and post all notices as required by law: a) notice of filing, affidavit of candidacy, b) campaign financial reports, c) notice of election, d) notice of polling locations, e) sample ballots, f) public accuracy test, g) notice of canvass of votes, h) results of canvass · Receive candidate affidavits of candidacy · Certify names and questions to be placed on ballot · Provide candidates with information and forms relating to election law and fair campaign practices. · Coordinate ballot printing and opti-scan machine programming with Washington County. · Test opti-scan machines and coordinate public accuracy test · Recruit election judges (65 regular/alternate judges in 1994) · Assign judges to polling locations, ensuring political party balance · Provide two-hour training session for election judges as required by law · Record work schedule of each election judge and provide information for payroll processmg · Arrange for absentee voting at nursing homes, hospitals, and care facilities · Receive absentee ballots and coordinate distribution to polling places · Develop procedure manual/check-off list for election judges to ensure compliance with legal requirements · Arrange for reservation of polling places · Prepare supplies, transfer cases, and equipment for polling places a) certify number of blank ballots received and delivered to each polling place, b) deliver forms provided by Washington County, c) provide all supplies necessary for operation of polling place · Arrange for set-up of polling places · Arrange for delivery of opti-scan machines · Coordinate election day activities · Respond to questions and requests on election day · Troubleshoot and repair voting machines on election day · Coordinate election judge check-out procedures on election night, including preparation of summary statements · Coordinate delivery of election returns to Washington County · Report election results to Washington County and media · Coordinate Canvass of Elections · File all necessary reports with Secretary of State and Washington County. e 2 e 'e Workshop: 2/21/95 .eity Clerk Local Improvements · Establish and maintain files · Receive petitions for local improvement · Maintain local improvement check-list . Prepare resolutions as required for L.I. process (i.e., Accepting petition, ordering preparation of report, accepting report and calling public hearing, ordering improvement and preparation of plans, approving plans and ordering advertisements for bids, accepting bid and awarding contract, accepting work and final payment) · Publish public hearing notices · Mail public hearing notices to affected property owners · Process contracts Records Management/Official Record Books · Minutes · Resolutions . Affidavits of Publication for City Council Proceedings and Public Notices · Contracts/Agreements Employment ApplicationslPersonnel · Publish employment advertisements · Process incoming employment applications · Maintain application/affIrmative action files 3 CITY CLERK 1995 WORK PROGRAMS 1. Reformat agendas/packets 2. Assist City Coordinator in developing City Council rules of procedure 3. Computerize indexing system for minutes, ordinances, and local improvement projects 4. Data retention/data privacy · Distribute information to all departments and assist with records inventory · Organize/purge files in basement and vault · Submit appropriate records/documents to Minnesota Historical Society · Arrange for preservation of documents 5. Label and organize abstract/title files and bond files 6. Agreements/contracts: · Consolidate agreements from all departments · Catalog expiration/renewal dates · Develop agreement check-list 7. Develop calendar/check-list of annual and bi-annual duties such as: · license renewals · Commission appointments · legal paper and depository designations · fire mutual aid contracts · contracts/agreements 8. Review Ordinances (i.e., peddlers, kennel) for recommended changes 9. Pursue additional training 4 ... '- e ei ., ',. POSITION DESCRIPTION e POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: POSITIONS SUPERVISED: CITY CLERK ADMINISTRATION CITY COORDINATOR SECRETARY PRIMARY OBJECTIVE The performance of a variety of recording, secretarial and other clerical duties requiring judgement based on knowledge gained through experience in procedures and responsibilities. Work is generally performed with considerable independence, using discretion and judgement in completing duties. ESSENTIAL FUNCTIONS Types, mails and distributes agendas for City Council meetings, attends meetings and records minutes, transcribes and distributes mjnutes and enters them in official record book and index. Prepares resolutions, ordinances, hearing notices and bid advertisements for public action; types resolution and ordinances and enters and indexes them. Publishes advertisements for bids, establishes files for proposed equipment and service contracts, types contracts and returns deposits to unsuccessfu~ bidders. Establishes improvement or project files and progress sheets; publishes resolutions; publishes and mails improvement and assessment hearing notices; processes required bond issue documents. Signs checks and documents in the absence of the City Coordinator and City Treasurer. Distributes Park and Recreation Commission meeting notices; types and duplicates minutes of their meetings, types correspondence as required. Takes dictation and composes general correspondence. Establishes and maintains a variety of files, orders license plates for municipal vehicles; orders office supplies and maintains office equipment, prepares oaths of office. Performs and variety of duties pertaining to elections, recruits and trains election judges, assists election judges on election day; publishes all required legal notices regarding polling places; orders and prepares all necessary forms for election; prepares reports and tabulations of election resutts; performs other work pertaining to the elections as required by law. Processes a variety of municipal licenses. Intervievvs, screens and refers callers; answers inquiries personally providing information on municipal services and functions. e .; .. QUALIFICATIONS REQUIREMENTS e EDUCATION AND EXPERIENCE Minimum high school graduate or equivalent with 3 to 5 years responsible experience in a municipal position. Experience in secretariaVclerical work and municipal operations. KNOWLEDGE. SKILLS AND ABILITIES Considerable knowledge of English, spelling, arithmetic and vocabulary. Knowledge of secretarial practices and procedures. Knowledge of municipal operations and organizations. Knowledge of modem office equipment, practices and procedures. Ability to conduct research. Ability to maintain records and files to prepare reports from such record. Ability to make decisions in accordance with established polices and procedures. Skill in the operation of a typewriter, dictating/transcribing equipment. Ability to take and transcribe dictation at a moderate rate of speed. Ability to establish and maintain effective working relationships with other employees and the public and to deal with public relation problems courteously and tactfully. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Personal computer including word processing software, copy machine, fax machine and postage machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. e The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by e e .. . this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. EXAMPLES OF PERFORMANCE CRITERIA Establishes effective working relationships with others. Carries out assignments and duties under limited supervision. Improves efficiency of assigned duties. Handles difficult public contact situations in a professional manner. Work product (report, spreadsheets, ledgers, etc.) generally free of errors and completed/updated in a timely manner. SELECTION GUIDELINES Formal apprtcation, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. .. . e e e. MEMORANDUM TO: Mayor and City Council FROM: Diane DebloIl, Finance Director ~ SUBJECT: Finance Department Work Program DATE: February 16, 1995 I have attached a listing of various areas of responsibility for the Finance Department and itemized the actual reports and/or documents for each area. These items would be part of the actual "work program" of the Finance Department. Obviously, the development of the budget and the Comprehensive Annual Financial Report (CAFR) are much more involved and time consuming than the 2-line descriptions of each (a detailed listing of these 1\:vo reports alone would add several pages to the work program), but these are probably the 1'\\'0 items that the City Council is most aware and/or involved with. Also, most of the work program for the Finance Department is required each and every year with variations and/or additions dependent upon the activities of other departments (i.e., Public Works, Administration, Planning, etc.). For example, in 1994, Public Works initiated and completed the largest number of Local Improvement projects in one year and because the City Clerk was new to the position and involved in the election process, the Finance Department took over and completed all the Administration aspects of the Local Improvement process with the assistance of the City Engineer and City Attorney. During the course of the year, there usually is time to pursue one or two special projects. For 1994, this was a tlexible benefit plan for the City and the Local Improvements. In 1995, the recycling fee implementation ( complete), the storm sewer utility fund implementation, establishment of general fund balance policy and modifications to the sewer billing are planned special projects. In addition, the general description of tasks performed by the Finance Director give additional information as to the other's duties performed that may not have a report and/or document as an end result, but deal with research, analysis, policy and/or procedure review. e ... FINANCE DEPARTMENT WORK PROGRAM I. Required Reporting - Every Year e A. State . . . . . . . . . . . . . . . . . . . . . Budget - worksheets, revenues, expenditures, tax levy, debt levy, fmal document Audited Annual Financial Report - accruals at year-end for all funds and account groups, 'write report and statistical section, fmal document Designation of Depositories Summary Budget Data Report Summary Financial Report Solid Waste Management Report Local Road and Bridge Bond Report Property Tax Levy Report Certification of Truth in Taxation Report Lobbying Expenditures Report Unclaimed Property Report Diesel Fuel Purchases Report Financial Health Profile Report Required Surveys (CORE, MWCC) TIP District Indebtedness Report for each district Summary Budget for Publication Summary Financial Report for Publication Truth in Taxation Publication TIF Financial Report for each district Payment to School District for TIP District # I and #4 Building Surcharge Report B. County · Proposed Tax Levy Report · Final Tax Levy Report · Certification of Truth in Taxation · Outstanding Indebtedness Report . Certification of Development Activity for TIF Payroll and Benefits (7 different union groups) . 90 payrolls year (Bi-weekly, semi-monthly, monthly, Water Board, backpay, longevity and holiday) . PERA, FICA, MEDICARE, State tax - Minnesota and Wisconsin, Federal tax, savings, union dues, health insurance, life insurance, Deferred Compensation - PEBSCO and ICMA, Flexible benefit reports . Leave Time Reporting (sick, vacation and comp.) for all different employee groups (Personnel Policy, Managers, Teamsters, AFSCME - City, AFSCME - Library, 49'ers and Firefighters) used and balances reports . Wages and longevity changes pursuant to each employee group contract and City Council resolutions . Setting up new hires (Full-Time and Part-Time and Seasonal) · W-2's and Year-End Reporting 2. e · Reconcile pa)'Toll checking · Review FLSA and COBRA for compliance 3. Accounts Payable · Process payments for bills three times per month (Library and two City Council meetings) · Purchase orders and approval matched with invoices · Reconcile cash and regular checking · 1099's and Year End Reporting · Sales/Use Tax Report monthly e 4. Accounts Receivable · Generate misc. billings (police, Special Assessment, leases, Engineering, garbage bags, legal, etc.) · Receipt payments 5. Fixed Assets · Additions, deletions, numbering, location, cost, depreciation reports 6. Cash and Investments (all City funds and Library Trust - $10 million average) · Cash balance card · Investment transactions (purchase and sale) · Bond payments . · Bond proceeds, tax settlement and State aid investment · Cash needs projections 7. Bond Issues · Future Tax Levies Report · Bond Payment Schedule Report for all debt · New bond issue recommendations, provide infonnation to consultant for prospectus, discuss with Moody's for rating · Cash Flows Schedule · Moody's update for outstanding issues · IRS reimbursement regulations resolutions 8. Special Assessments (S.A.) (1150 in 1994) and Local Improvement Projects (18 in 1994) - Finance Only Area Of Responsibility Not Including Administration Portion · Provide printout of taxpayer and fee owner for each parcel with hook-up to Washington County · Determine total costs to be included in special assessment roll preparation · Prepare resolutions for each Local Improvement project - order preparation of special assessment roll, determining costs and adopting special assessment roll · Prepare individual parcel specific notices with special assessment amounts for each project · Listing of special assessment parcels and amount report to Washington County · Collection of special assessment payments for outstanding balances · Update special assessment receivables for all prior years and current year · Special Assessment searches for property sales e . ~ ...... . . 9. Insurance . . . . . . . e 10. 11. Maintain project files of all costs charged to project MSA and Water Board cost sharing of projects Liability insurance application RFP's for health insurance (pEIP) Worker's Compo insurance application and wage projection by classification Review insurance loss runs for liability and Worker's Compo Allocation of Worker's Compo insurance and liability insUrance schedule Misc. liability claims and deductible Worker's Compo claims for individuals receiving City paycheck Agreements and Contracts · Fire Contract cost allocation, recommendation and execution of new contracts · Desch TIF payment for project costs · Target/CUB TIP payment for bonds · Desch parking lot payment · Annexation of Township property schedule and payment · CUB/Lumberrnan Building payments · CUB/Jr. High TIF payment for bonds · CUB/Jr. High TIF payment tor project costs · Zimmerman TIP payment for project costs · UB.C. project costs · Lily Lake Ice Arena rental · Cooperative agreements for Local Improvement projects · Paradeau land sale · Lind land purchase Purchasing · Capital Outlay and supplies · Petty Cash Fund 12. Utility Billing (5800 Accounts) · Sewer billing to all City accounts quarterly · Garage billing to all residential accounts quarterly · Processing payments on account · Payments to Junker Sanitation and Junker Recycling . Adjustments to accounts for documented problems · Changes and additions to rates (i.e., July assessment and new recycling charge) · Certification list to Washington County of all unpaid accounts . MWCC meetings for budget and changes · Maple Island sewer rates e Miscellaneous · Maintenance contracts on copiers, PC's and peripherals · Fuel allocation and usage and changes · Gas Tax Receivable Report · Petrofund applications · HV AC backup for building · Trustee on Fire Relief Association · System 36 modifications and problems 13. e e GENERAL DESCRIPTION OF TASKS PERFORMED BY FINANCE DIRECTOR I. Perform Financial Activities A. Evaluate state and federal programs to determine feasibility for the jurisdiction. B. Conduct research. coordinate and prepare special reports for jurisdiction manager and/or boards. C. Establish and Direct Financial Plans. Controls and Systems. 1. Establish and direct implementation of financial goals (e.g., Long-Term Financial Plan, Capital Improvement Plan. TIF Plan. Fund Balance). 2. Develop overall annual jurisdiction budget guidelines. 3. Present jurisdiction budget and budget changes to governing board for approval. 4. Develop accounting systems for payroll. accounts payable. general ledger, cash receipts. inventory control, service billings, fund accounting, etc. 5. Recommend changes in formal financial reporting plans (e.g.. procedures, techniques ). 6. Supervise the preparation of all state, federal and local government reports of the financial operations of the jurisdiction. 7. Maintain formal financial reporting plans and procedures and accounting system for effectiveness. D. Establish and Maintain Internal Controls for the Jurisdiction 1 . Establish controls over cash receipts and disbursement functions, including reconcilement of all accounts. 2. Audit duties of positions with financial responsiblities to ensure integrity of jurisdiction's financial system. 3. Establish and maintain control and protection of fixed assets with associated depreciation. E. Monitor Overall Jurisdiction FinanciaVBudget Performance. 1. Tract overall expenses, revenues. capital expenditures and/or investigate deviations from budget. . . 2. Utilize financial analysis to identify/forecast Mure financial performance conformance to goals, objectives and policies. e 3. Determine format. basic administrative objectives and provide financial guidelines for budget preparation manuals. F. Develop and Provide Accounting Guidefines and Information for Budget Preparation. 1. Provide assistance to departments/divisions on budget preparation(e.g., help to establish goals, find solutions, interpret instructions). 2. Provide information for updated budgets. for example: a. Provide updated financial budgei'information to departments/divisions. b. Provide revenue history for revenue budgeting purposes. 3. Review prepared budgets for adherence to guidelines, grants, statutes and recommended changes as appropriate. G. Provide for Independent Audits. 1. Manage or coordinate provision of information for independent audits. 2. Provide information for the independent audit of jurisdiction financial records. H. Provide Investment Management. 1. Direct investment strategies. 2. Project investment fund levels. 3. Implement investment strategies. 4. Invest funds and maintain optimum investment by complying with applicable statutes. 5. Maintain investment records. I. Conduct Cash Handling and Collection Activities. 1. Develop procedures for monitoring, collecting and handling cash. 2. Sign checks and ensure issuance of checks for operations. II. Perform Risk Management Safety, Security and/or Emergency Preparedness Activities. A. Determine appropriate risk-insurance levels for the jurisdiction. III. Assist in the Manage/Administration of Personnel Policies/Procedures and Programs. A. Assist in planning. development and evaluation of compensation programs for union and e e nonunion employees (e.g., bench jobs to surveys, collect/analyze data). B. Resolve problems, provide data and monitor benefits programs; for example: 1. Insurance related benefits programs (e.g., heafthllife insurance, worker's compensation, unemployment). 2. Non-insurance related benefit programs (e.g., tuition reimbursement, paid leave programs, deferred compensation). C. Perform Employee Records Activities. 1. Plan, design and develop the personnel employee records system (e.g., files, reports, vacation/holiday/sick time records for accumulation and use). IV. Perform Communication Activities. A. Compose Documents and Edit Written Material. 1. Write routine correspondence and reports (e.g., memos, minutes, inquiries, status/activity reports). 2. Draft resolutions. 3. Write narrative reports using material and information from multiple sources. 4. Write speeches and presentations. 5. Write complex material (e.g., requests for proposal, specifications, bids, justifications, recommendations, ordinances, codes, state and federal reports). 6. Complete forms, surveys and applications. B. Public Speaking/Presentations/Community Training 1. Provide information to the media, including television, radio and newspaper interviews. 2. Deliver presentations to obtain approval from governing board or external agencies. C. Perform Routine Communications with Public. 1. Provide routine information and assistance to the public, via telephone, mail, FAX and in person. 2. Resolve complex problems or complaints regarding services or programs that require research, calculations and/or resolution or discrepancies. etc. V. Perform Budget and Financial Activities. e A. Prepare City Budget 1. Develop division/department/program data necessary for budget preparation and monitor compliance with approved budget. e 2. Determine resource needs (e.g., human resources, material, space, capital outlays). 3. Budget expenses and/or revenues for projects or division/department/programs (e.g., human resources, materials, travel). 4. Assist others in preparing budgets, for example: a. Compile data and supportive materials. b. Prepare a portion of the budget. c. Present a portion of the budget. B. Monitor and Control City (and departmental) Budgets and Expenses. 1. Monitor or track expenses, revenues and/or deviations from budget, for example: a. Resolve discrepancies as appropriate. b. Track capital equipment or general supplies. 2. Resolve expense discrepancies with responsible organizationslvendors. 3. Analyze department expenses to determine cost-reduction alternatives (i.e., modifying programs and services). 4. Compile monthly expense/cost information, for example: a. Compile figures for the closing out of fiscal accounts. b. Compile data for preparation of monthly, quarterly or annual financial reports. c. Compile reports for government agencies. d. Compile data for reports required for grants, programs, cost studies, etc. 5. Identify and obtain funding (grants, donations), for example: a. Gather data for grant applications. b. Develop applications for grants. c. Write and submit reports required by grant-funding bodies. 6. Prepare comprehensive annual financial report VI. Assist in the Administration Proposals, Agreements and Contracts/Leases. A. Select a vendor/contractor/consultant for certain services. 1. Identify and evaluate vendor/consultant products or services. a. Communicate with vendor/consultant to specify products/services to meet needs. b. Conduct tests/studies on vendor products/services. el #." e 2. Obtain and review bids, quotes or proposals. . 3. Recommend selection of vendors, consultants or suppliers for materials or services. 4. Purchase or requisition vendor products or services. 5. Negotiate contracts or agreements for products or services. VII. Conduct Supervision-Related Activities. A. Delegate work and schedule departmental employees. 1. Assign tasks/projects or areas of responsibilities to employees and volunteers and organize work loads and availability to meet completion schedule. 2. Schedule departmental employee or volunteer work hours and availability to assure operation of department/division. B. Assess Employee Performance. 1. Provide input to supervisor about employees' performance. 2. Manage employee performance and development, for example: a. Document, prepare and conduct employee performance appraisal. b. Work with employees to plan job performance improvement/modifications and career development (e.g., identify development and/or training needs, monitor progress, provide feedback). C. Develop/Maintain Effective Employee Relations. 1. Resolve employee conflicts within the work group. 2. Address and resolve employee grievances with the work group. D. Assist/Initiate Selection Activities. 1. Screenlinterview job applicants for full-time and part-time regular employment. 2. Recommend hiring of job applicants for full-time and part-time permanent jobs. VIII. Utilize Computer Applications in Support of Work Assignments. A. Identify/Define Applications for Computer, Use Computer Applications Packages or Write Computer Programs. 1. Define new uses for computer applications (e.g., provide user needs or feature requirements for development of a new report format). e 2. Meet with user to define needs and determine feature requirements for software applications or computer-generated reports (e.g., computerized recreation schedule .. production). e 3. Develop applications, using spreadsheet, communications, graphics or data base manager packages such as lotus 1-2-~, dBase-II, etc. (e.g., develop spreadsheets for budgets). IX. Perform Miscellaneous Administrative Activities. A. Plan, coordinate or attend meetings, classes or seminars. 1. Prepare for public hearings. 2. Attend classes or seminars. 3. Serve on task force, committee, team group. panel meetings, etc. 4. Read publications in one's field. 5. Participate in professional or trade associations. e POSITION DESCRIPTION e POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: POSITIONS SUPERVISED: FINANCE DIRECTOR FINANCE CITY COORDINATOR SENIOR ACCOUNT CLERK AND JUNIOR ACCOUNT CLERK PRIMARY OBJECTIVE To plan, develop and implement sound financial and accounting policies, practices and controls which are in the best interest of the City. To interpret and communicate in a timely manner results of the City's financial operations. ESSENTIAL FUNCTIONS Develops and oversees the implementation of effective accounting systems including: payroll, accounts payable, general ledger, etc. Supervises and reviews the work of subordinate employees for conformance to regulations, polices and procedures governing assigned operations; informs subordinates of new and reviews polices and procedures. Insures the proper recording of all items of income and expense to insure an accurate reporting of the financial operating of the City. Advises the City Coordinator and City Council as to the financial status and needs of City government Coordinates the preparation of an annual budget and related tax levy of the City and counsels the City Coordinator and other supervisors vlith regard to its preparation and interpretation. Analyze, interprets and communicates financial operating results for the information and guidance of the City Coordinator and Councilmembers. Projects needs for funding and investment, meets with auditors and investment advisors, coordinates public improvement and bond issue activities. Coordinates the development and operation of an efficient utility billing system in order to insure a prompt billing of residents for services provided and a consistent flow of dollars in the City treasury. Administers appropriations; gives final approval on major purchases approved by the City Council. Insures the preparation of all state, federal and local government reports of the financial operations of the City. Acts as treasurer for the City and assumes all statutory responsibilities of that position. Assumes additional responsibilities as requested or appropriate. e QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge. skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - EDUCATION AND EXPERIENCE A combination of training and experience substantially equivalent to college graduation with major course work in accounting, business and/or public administration, finance, economics or related field and considerable experience in governmental accounting work including some supervisory experience. KNOWLEDGE. SKILLS AND ABILITIES Thorough knowledge of the principles and practices of governmental accounting. budgeting and payroll administration. Thorough knowledge of municipal and state legal requirements concerning financial operations. Knowledge of modem office practices and procedures and standard office and accounting equipment Ability to develop and maintain sound accounting systems and procedures. Ability to plan, coordinate, direct, and review work inyolved in varied financial and related activities. Ability to plan, assign, delegate, and direct work of technical and clerical subordinates. Ability to analyze and interpret fiscal and accounting records; prepare comprehensive financial statements and reports, and to recommend and administer general controlling policies. Ability to establish and maintain effective working relationships with department heads. other employees, public officials, and the public. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Personal computer, copy machine, and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use a hands to finger, handle, or feel objects, tools. or controls; and reach with hands and arms. The . e e '. EXAMPLES OF PERFORMANCE CRITERIA City disbursements are consistently administered and controlled within the planned budget. Investment. practices consistently result in City obtaining favorable rate of return on investment of surplus funds. Establishes effective working relationships with others. Carries out assignments and duties under limited supervision. Improves efficiency of assigned duties. Handles difficult public contact in a professional manner. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. " e - , Special Meeting STILL WATER CITY COUNCIL MINUTES January 31, 1995 7:00 p.m. The Meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Engineer Eckles Public Works Director Junker Parks Director Thomsen City Clerk Weldon Press: Julie Kink, The Courier Others: Chris White, Katie Holdorph, Shawn Draper 1. Secretary/Dispatcher Position A. ApJlroving Memorandum of Understanding between City of Stillwater and Council 14. AFSCME. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution approving the memorandum of understanding between the City of Stillwater and Council 14, AFSCME. (Resolution No. 95-23) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None B. A.,pproving reclassification of Margaret Seim as Secretmy Dispatcher II. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution approving the reclassification of Margaret Seim as Secretary Dispatcher II. (Resolution No. 95-24) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Stillwater City Council Minutes Special Meeting January 31, 1995 C. Ap"provin~ employment of Jennifer Anne Bruner-Eddy as Secretary Dispatcher I. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution approving the employment of Jennifer Anne Bruner-Eddy as Secretary Dispatcher I. (Resolution No. 95-25) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nay s- None 2. Assistant Fire Chief Position. Approvin~ ap.pointment of Robert Barthol as Assistant Fire Chief. Motion by Councilmember Cummings, seconded by Councilmember Bealka to adopt the appropriate resolution approving the appointment of Robert Barthol as Assistant Fire Chief. (Resolution No. 95-26) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 3. Discussion of permits issued to Stillwater Area Chamber of Commerce for Rivertown Art Festival and Fall Colors Art Festival. Katie Holdorph of the City of Stillwater Chamber of Commerce and Shawn Draper and Chris White of the Stillwater Area Chamber of Commerce met with Council to discuss the issuance of park permits for the Rivertown Art Festival and Fall Colors Art Festival. Motion by Councilmember Bealka, seconded by Councilmember Cummings to table the issue of park permits for the Rivertown Art Festival and the Fall Colors Art Festival until the Stillwater Area Chamber of Commerce and the City of Stillwater Chamber of Commerce can come to an agreement. Ayes - 4; Nays - 1, Councilmember Thole. (Council recessed at 7:55 p.m. and reconvened at 8:05 p.m.) 4. Workshop. A. 1995 En~ineerin~ublic Works work projp"ams, City Engineer Eckles, Public Works Director Junker, and Parks Director Thomsen met with Council for a workshop session regarding the Public Works Department. 2 1 ,. e e e Ie Stillwater City Council Minutes Special Meeting January 31, 1995 OTHER BUSINESS Council discussed a proposed freeze on property taxes and a reduction in state aid to the City of Stillwater. Council also discussed setting a date for a team-building workshop. Motion by Councilmember Thole, seconded by Councilmember Zoller to set a team-building workshop for Council on Saturday, February 25, 1995. All in favor. Proposed Settlement Aweement Reiarding L.I. 257 - Downtown Improvements City Attorney Magnuson presented a proposed settlement agreement between the City of Stillwater, Johnson Bros. Construction, Inc. and A.A. Hanson, Inc. for work related to L.I. 257 - Downtown Improvements. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution approving the settlement agreement between the City of Stillwater, Johnson Bros. Construction Inc., and A.A. Hanson Inc. (Resolution No. 95-27) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None ADJOURNMENT Motion by Councilmember Cummings, seconded by Councilmember Thole to adjourn at 11 :26 p.m. All in favor. MAYOR ATTEST: CITY CLERK 3 Stillwater City Council Minutes Special Meeting January 31, 1995 e Resolutions: No. 95-23 - Approving Memorandum of Understanding between City of Stillwater and Council 14, AFSCME No. 95-24 - Approving reclassification of Margaret Seim as Secretary Dispatcher II No. 95-25 - Approving employment of Jennifer Anne Bruner-Eddy as Secretary Dispatcher I No. 95-26 - Approving appointment of Robert Barthol as Assistant Fire Chief No. 95-27 - Approving agreement between City of Stillwater, Johnson Bros., and A.A.Hanson for work related to L.I. 257 - Downtown Improvements e 4 e- Ie I Regular Meeting STILL WATER CITY COUNCIL MINUTES February 7, 1995 4:30 p.m. The meeting was called to order by Mayor Kimble. Present: Councilmembers Cummings, Thole, and Mayor Kimble. Absent: Councilmembers Bealka and Zoller Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Engineer Eckles Police Chief Beberg Fire Chief Ness Building Official Zepper City Clerk Weldon Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier Others: David Harvieux DEVELOPMENT AGREEMENT - KUTZ ADDITION - L.I. 308 City Attorney Magnuson reviewed the Development Agreement for Kutz Addition, L.I. 308. Amendments were made to Section 5.02 deleting 45 days, and inserting 14 days. Section 4.03 was added granting a license to put in a roadway but not obstruct the pathway. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution approving the Development Agreement for Kutz Addition, L.I. 308, as amended. (Resolution No. 95-31) Ayes - Councilmembers Cummings, Thole and Mayor Kimble Nays - None STAFF REPORTS 1. Police Chief - ChiefBeberg explained the salary requests on the Consent Agenda. Stillwater City Council Minutes Regular Meeting February 7, 1995 e 2. Fire Chief - Chief Ness explained the calendar sale fund raiser. Motion by Councilmember Cummings, seconded by Councilmember Thole to authorize the Fire Department to donate an unused aluminum boat to the Mahtomedi fire department for rescue operations. All in favor. 3. City Coordinator - Council set a team building workshop for Saturday, February 25, at Roberto's in Vadnais Heights. Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the attendance of Emergency Management Director Stu Glaser at the EMS Conference. All in favor. 4. City Attorney - City Attorney Magnuson reported on the sale of the Lumberman's Exchange Building, and distributed a closing statement. Motion by Councilmember Thole, seconded by Councilmember Cummings to direct the City Attorney and Building Official to investigate costs and responsibilities of the City to enable fulfillment of the purchase agreement responsibilities and the closing of escrow account with a ceiling cost of$5,900 and floor of$O. All in favor. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Cummings to recess the meeting until 7:00 p.m. All in favor. MAYOR ATTEST: CITY CLERK Resolutions: No. 95-31 - Approving Development Agreement for Kutz Addition, L.I. 308, as amended. el 2 Recessed Meeting STILL WATER CITY COUNCIL MINUTES February 7, 1995 7:00 p.m. e The Meeting was called to order by Mayor Kimble. Present: Councilmembers Cummings, Thole, and Mayor Kimble Absent: Councilmembers Bealka and Zoller Also Present: City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell City Engineer Eckles Consulting Engineer Moore Planning Commission Chairman Fontaine City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Andrew Peterson, Ann Healy, Judy Gulden, Richard Kilty APPROVAL OF MINUTES Motion by Councilmember Cummings, seconded by Councilmember Thole to approve the minutes of the Special Meeting of January 10, 1995, the Regular Meeting of January 17, 1995, and the Workshop Meeting of January 24, 1995. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Andrew Peterson and Ann Healy. Snowplow Productions - Movie Production Permit Andrew Peterson, location manager for Snowplow Productions, presented a request to film a movie in Stillwater at various locations for eight to nine days during the first two weeks of March. Ann Healy requested exclusive use of the parking lot on the east side of the Hooley Building for the first two weeks of March. Motion by Councilmember Cummings, seconded by Councilmember Thole to approve the Movie Production Permit for Snowplow Productions to film a movie in Stillwater. All in favor. 2. Friends of Stillwater Parks e Judy Gulden, Friends of Stillwater Parks, presented background on Friends of Stillwater Parks. Stillwater City Council Minutes Recessed Meeting February 7, 1995 e Motion by Councilmember Cummings, seconded by Councilmember Thole to approve the expenditure of $500 as seed money for start up activities for Friends of Stillwater Parks and City in-kind donation for photocopying services. All in favor. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the consent agenda of February 7, 1995, including the following: 1. Directing Payment of Bills (Resolution No. 95-28). 2. Approving wage increase for part-time Police Officers (Resolution No. 95-32) 3. Approving wage increase for part-time Police Clerkffypist (Resolution No. 95-33) 4. Approving permanent employment of Fire Chief (Resolution No. 95-34) 5. Approving contract for Employee Assistance Program (Resolution No. 95-35) 6. Approval to purchase lawn tractor (Resolution No. 95-36) 7. Establishing Compliance with Reimbursement Bond Regulations under Internal Revenue Code (Resolution No. 95-37) 8. Approval: Temporary Liquor License, St. Mary's Church - Anniversary Celebration. 9. Approval: Submit Claim against the City to insurance carrier. Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None PUBLIC HEARINGS 1. Case No. ZAM/94-64. This is the day and time for the public hearing to consider a zoning ordinance map amendment to rezone a 7.5 acre parcel of property from RA, Single Family Residential to RB, Two Family Residential. The property is located east of County Road 5 and Croixwood Blvd. John E. Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. Community Development Director Russell reported that the applicant had requested Case No. ZAM/94-64 and SUB/PUD/94-63 be continued. 2 e e Stillwater City Council Minutes Recessed Meeting February 7, 1995 2. Case No; SUB/PUD/94-63 - This is the day and time for the public hearing to consider a major subdivision ofa 7.5 acre parcel into lO-duplex lots ranging in size from 10,800 sq. ft. to 18,900 sq. ft. The property is located east of County Road 5 at Croixwood Blvd. In the RA, Single Family Residential District. John E. Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. Motion by Councilmember Thole, seconded by Councilmember Cummings to continue Case No. ZAM/94-64 and Case No. SUB/PUD/94-63 to the March 7 meeting. All in favor. 3. Case No. ZAT/95-7. This is the day and time for the public hearing to consider a zoning ordinance text amendment revising the sign ordinance by reducing the allowed size and height of signs in business park districts. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994. Mr. Russell explained the request. Motion by Councilmember Thole, seconded by Councilmember Cummings to have a first reading by title of Ordinance No. 805, revising the'sign ordinance by reducing the allowed size and height of signs in the business park districts. All in favor. 4. Case No. PUD/95-8. This is the day and time for the public hearing to consider a planned unit development permit for office business use with parking located at the comer of south 3rd Street and Pine Street in the PA, Public Administrative Office District. CUB Food and City of Stillwater, applicants. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. Community Development Director Russell explained the request. Planning Commission Chairman Fontaine stated that the Planning Commission voted to deny the request 5-3. Tom Thueson, Director of Development for Cub Foods, explained the intent of the request. Richard Kilty, 118 W. Oak Street, presented his objections to the proposal. Motion by Councilmember Cummings, seconded by Councilmember Thole to continue Case No. PUD/95-8 to March 7, 1995. All in favor. e 3 Stillwater City Council Minutes Recessed Meeting February 7, 1995 e 5. Case No. SUBN /95-2. This is the day and time for the publi~ hearing to consider a preliminary plat approval and variances to the front yard setback requirements for a major subdivision of a 7.2 acre parcel of property into 36 lots with one outlot ranging in size from 5,386 sq. ft. to 66,625 sq. ft. for construction oftwinhomes with zero lot line setbacks. The property is located on the south east corner of Shelton Drive and Tuenge Drive in the RB - Two- Family Residential District. Schafer Development, applicant. Notice of the hearing was placed in the Stillwater Gazette on December 29, 1994, and notices mailed to affected property owners. The Planning Commission continued this case to their meeting of February 13, 1995. Motion by Councilmember Cummings, seconded by Councilmember Thole to continue Case No. SUBN/95-2 until March 7, 1995. All in favor. NEW BUSINESS 1. Pre-application review for TIF assistance for a mail survey research use in the West Stillwater Business Park. Readex. Applicant. Motion by Councilmember Thole, seconded by Councilmember Cummings to direct staff to continue working with John and Kelly Semler, applicants, on developing aTax Increment Financing agreement and return with a report at the March 21, 1995 meeting. All in favor. UNFINISHED BUSINESS 1. A'p'pointment - Parks and Recreation Board Motion by Councilmember Cummings, seconded by Councilmember Thole to appoint John Melville to the Parks and Recreation Board. All in favor. 2. Parkin~ Permit and Parkin~ Violation Fees in Downtown Area (continued from 1/17/95) Motion by Councilmember Thole, seconded by Councilmember Cummings to continue to the March 7, 1995 meeting a possible increase in parking permit and parking violation fees in the downtown area. All in favor. e 4 e Stillwater City Council Minutes Recessed Meeting February 7, 1995 3. Approval: On-site septic system permit - North of Willow and East of First Street. Mar~aret Zoltai. applicant. Motion by Councilmember Cummings, seconded by Councilmember Thole to approve the on- site septic system permit, North of Willow and east of First Street, Margaret Zoltai, applicant, subject to signing of waiver. All in favor. 4. Second readin~ of Ordinance No. 802. Amendin~ Ordinance No. 791. establishin~ requirement of lot development plan. ~radin~ escrow. and as-built survey for all new buildin~ construction. Motion by Councilmember Thole, seconded by Councilmember Cummings to have a second reading of Ordinance No. 802 Amending Ordinance No. 791, establishing requirement of lot development plan, grading escrow, and as-built survey for all new building construction. Ayes - Councilmember Cummings, Thole, and Mayor Kimble Nays - None Absent - Bealka and Zoller 5. Update: Well Abandonment and Wellhead Protection Pro~ram City Engineer Eckles updated Council on the Well Abandonment and Wellhead Protection Program. Council took no action. 6. Update: Lon~ Lake water levels City Engineer Eckles updated Council on the Long Lake water levels. Council took no action. 7. Update: Dum'p Site Motion by Councilmember Thole, seconded by Councilmember Cummings to authorize staff to begin the selection process for choosing a consultant to complete the study of the "Old Stillwater Dump Site" near the intersection of Myrtle Street and Eagle Ridge Trail. All in favor. 8. Second Readin~ of Ordinance No. 803. approvin~ the zonin~ ordinance map amendment - 2001 Washin~on Avenue from BP-C to BP-I. Motion by Councilmember Thole, seconded by Councilmember Cummings to have a second reading of Ordinance No. 803, approving the zoning ordinance map amendment - 2001 Washington Avenue from BP-C to BP-I. e 5 Stillwater City Council Minutes Recessed Meeting February 7, 1995 e Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None Absent - Councilmembers Bealka and Zoller 9. Authorization for ATEC Environmental Consultants to complete additional studies of North Third Street Dump Site. Motion by Councilmember Thole, seconded by Councilmember Cummings to authorize expenditures of up to $1,500 for additional study of North Third Street dump site by ATEC Environmental Consultants. All in favor. NEW BUSINESS (continued) 2. Letter to MN/DOT re~ardin~ Historic Lift Bridjl:e Motion by Councilmember Thole, seconded by Councilmember Cummings to direct staff to send a letter to MN/DOT responding to correspondence between the National Park Service and the Advisory Council on Historic Preservation. All in favor. Motion by Councilmember Thole, seconded by Cduncilmember Cummings to adopt the appropriate resolution reiterating the City of Stillwater's position on a new bridge across the St. Croix River and Trunk Highway 36 improvements. (Resolution No. 95-39) Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None 3. Request to use City riiht-of-way for construction of a stairway Motion by Councilmember Cummings, seconded by Councilmember Thole to approve construction of a stairway on City right-of-way on Mulberry Street between Second Street and Main Street, according to Plan 2. All in favor. 4. 1995 Street Projects. L.I. 312 Consulting Engineer Moore reviewed the projects. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution receiving the report and calling a hearing on 1995 Street Projects, L.I. 312. (Resolution No. 95-40) Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None e 6 e Ie I .. Stillwater City Council Minutes Recessed Meeting - February 7, 1995 5. Resolution: Approval of A~reement with Stillwater Yacht Club for Special Use of Sanitary Sewer. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution approving the agreement with Stillwater Yacht Club for special use of sanitary sewer. (Resolution No. 95-41) Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None COMMUNICA TIONS/REQUESTS 1. Letter: William Buth. Board of Mulberry Point Yacht Harbor Motion by Councilmember Cummings, seconded by Councilmember Thole to direct the City Engineer to investigate the accumulation of sand from runoff at the north end of the Stillwater Yacht Club property, and report back to Council. All in favor. STAFF REPORTS (Continued) 1. Community Development Director - Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution authorizing a contract with Short-Elliott-Hendrickson for preparation of a Comprehensive Sewer Water Feasibility Study for URTPA. (Resolution No. 95-42) Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None Motion by Councilmember Cummings, seconded by Councilmember Thole adopting the appropriate resolution approving a minor subdivision, 2289 Croixwood, SUB/94-56. (Resolution No. 95-29) Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None 2. City Coordinator - Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution commending Finance Director Deblon and the Finance Department Staff for the GFOA Certificate of Achievement. (Resolution No. 95-30) 7. " Stillwater City Council Minutes Recessed Meeting February 7, 1995 e Ayes - Councilmembers Cummings, Thole, and Mayor Kimble Nays - None ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn the meeting at 9:45 p.m. All in favor. MAYOR ATTEST: CITY CLERK Resolutions: No. 95-28 - Directing Payment of Bills No. 95-29 - Minor Subdivision, 2289 Croixwood, SUB/94-56 No. 95-30 - Commending Finance Department for GFOA Cert. Of Achievement No. 95-31 - Development Agreement, Kutz Addition, L.I. 308, as amended. No. 95-32 - Approving salary schedule for PIT police officers No. 95-33 - Approving salary schedule for PIT police clerk/typist No. 95-34 - Approving permanent employment of Fire Chief No. 95-35 - Approving contract for Employee Assistance Program No. 95-36 - Approval to purchase lawn tractor No. 95-37 - Establishing compliance with reimbursement bond regulations under Internal Revenue Code (L.1. 303, 304) No. 95-38 - Establishing compliance with reimbursement bond regulations under Internal Revenue Code (L.1. 305, 307, 308, 310, 312, 1995 Capital Outlay) No. 95-39 - Reiterating the City of Stillwater' position on new bridge across the St. Croix River and Trunk Highway 36 improvements No. 95-40 - Receiving report and calling hearing on improvement, 1995 street projects, L.1. 312 No. 95-41 - Approval of agreement with Stillwater Yacht Club for special use of sanitary sewer No. 95-42 - Entering into a contract with SEH for preparation of Comprehensive Sewer Water Feasibility Study for URTPA Submitted by: Shelly Schaubach Secretary 8 el "/ r illwater ~ -- -= ~ ~- - TH:-:-;RTHPLACE OF MINNESOTA ') e February 7,1995 Concept Environmental Services, Inc. 14791 60th Street N., Suite 6 Stillwater, MN 55082 Gentlemen: The City of Stillwater City Council did NOT APPROVE the payment of this amount, because it was in excess of the original bid amount for the project. This was previously brought before the City Council.and they denied your request for additional payment. Therefore, the City of Stillwater will not make payment for this amount. If you have any questions, feel free to contact me at 439-6121. JS~/J4~ Diane Deblon Finance Director DD/cg I. CITY HALL: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121 '..':""~7:~:'~r~"'^"'" ,. "~"""""",,,,,,,,,,~,,,,,,<""'" .'. .-",-".",.;,~...", .:,",;,' .....-.:-.,........,,.;......;,."'. - ;~.,k;&;;:.;.~:.:..::.";;;':'7''''''''Ji''''',l't'l'(';?>ffi..:i\'.''''..".."""~-,....O~~~I.. ~ ,.,.~,,~-~ , " '/ ...~....~7' ..:/ ...... ,"'y':' ;#: iT Concept Environmental Services, Inc. 14791 60th Street North Suite 6 Stillwater, Minnesota 55082 (612) 439-1634 City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 p~s" OUE PLEASE DETACH AND RETURN WITH YOUR PAYMENT , INVOICE. ~O:;, ~~.:;, ~~~;1 ~"?;.:~~d DEs~moi( ~..F:i "~:;:~ .r~.~~, ,~~; .~ 1/01/95 1/03/95 FIN CHG 2/02/95 FIN CHG OPENING BALANCE FINANCE CHARGE FINANCE CHARGE . . . ,...-.-- '--";:. . .; . .-: . . .~. -,"." -. ENDING'BALANCE CURRENT 30 DAYS 65.15 Concept Environmental Services, Inc. i{~ ~~ ::~.~CHARG~~r!~i ~ e - _. - ~'~1i1:1.~,'~ ~~jC~ !jrll A.(':"',j~ :~'T >'r, nAT~ CITT UP '-02/02/90 s AMOU:,; MEMITTcD fm~~~~\:~oi~ -1' 'l-' 2,155.35 2,187.63 2,220.50 $ 2,220.50 32.33 32.82 60 DAYS 90 T DAYS TOTAL AMOUNT DUE 2,123.50 2,220.50 31. 85 WE APPRECIATE YOUR BUSINESS YOUR ACCOUNT IS PAST DUE r-rf:J I {J (lJ f_ .'( hn.tlk/ - ~4. '"..:; e ~e STILLWATER CITY COUNCIL MINUTES REGULAR MEETING November 1, 1994 5:00 p.m. Present: Councilmembers Cummings, Kimble (arrived at 5:35 p.m.), Zoller and Mayor Hooley Absent: Councilmember Bodlovick Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Comm. Dev. Director Russell City Planner Pung- Terwedo City Engineer Eckles Consulting Engineer Moore Fire Chief Ness Planning Commission Chairman Fontaine City Clerk Weldon Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier Others: Don Theisen ( \. i WORKSHOP ON LEVEE PROJECT City Engineer Eckles reviewed the project and estimated costs. Motion by Councilmember Zoller, seconded by Councilmember Kimble to direct staff to prepare a report on costs and source of funds for the proposed levee wall project. All in favor. DON THEISEN - WASHINGTON COUNTY PUBLIC WORKS Don Theisen, Washington County Public Works met with Council to discuss sight distance concerns at the intersection of County Road 64 and Amundson Drive. Council requested that the County relocate the stop sign and paint a white stop bar on Amundson Drive. STAFF REPORTS 1. City Engineer - Motion by Councilmember Kimble, seconded by Councilmember Zoller to authorize purchase of a nine-foot plow as requested by the Public Works Department. All in favor. Motion by Councilmember Cummings, seconded by Councilmember Kimble to authorize payment of bid amount only to Environmental Concepts. All in favor. e Motion by Councilmember Kimble, seconded by Councilmember Cummings to accept the bid for the drainage repair at 1334 Highland Road. All in favor. \ RESOLUTION NO. 94-117 e AWARD CONTRACT FOR ENVIRONMENTAL STUDY AT 203 NORTH MAIN STREET NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that a contract not to exceed $7,686 be awarded to Concept Environmental Services Incorporated for consulting service work/environmental study of the 203 North Main Street site. Adopted by Council this 3rd day of May, 1994. . "? 'eLLL. -irrles M. Hooley; Mayor- .. "'.( j ATTEST: rtWfl~ II )#~~. Morli eldon, City Clerk e e MEMORANDUM FROM: Mayor and City Council Klayton Eckles, City Engineer TO: RE: Update on Environmental Studies DATE: May 2, 1994 In the Council packet I included a memo in which I recommended Council award a contract to Atec Environmental Consulting Services for work at 203 N. Main Street. After further review of the proposals and after further consultations with the PCA, I recommend we award the consulting service work to Concept Environmental Services Incorporated. The reasoning for this change is that the Concept Environmental Services proposal does include all the work necessary to complete the study of the site. During my earlier investigations of the bid forms, it appeared that Concept Environmental Services had not included all the necessary work. Analyzing their bid form now, it is apparent that based on their proposal Concept Environmental Services could complete all of the necessary consulting and contractor services work for $7,686.00. The Atec bid for the same work was $12,800.00. " Concept Environmental has done work for the City in the past. They did the asbestos removal studies on the Jr. High demolition project. Given that this is not a complicated study as environmental services go, I recommend we award this particular environmental study to Concept Environmental Services for an amount not exceed $7,686.00. Another environmental study that we are currently addressing is the study of the North Third Street dumping site. This particular environmental problem as more complicated due to the nature of the contaminants, which are municipal waste such as refrigerators, tires, and other unknown substances mixed with concrete and soil. The location of this dumping site is also difficult, because it is located along the bluff line in an old ravine that has been filled in. SEH, MSA, and Atec presented proposals for this project. SEH bid $4,500.00 to perform a Phase II investigation based on using geo-probe analysis. MSA presented a proposal estimated at $6,480.00, which included drilling, soil borings, and taking soil samples. Atec had the highest Phase II environmental assessment at $11,811.00. The Atec method was based on taking trench samples by use of a backhoe. e In this case, although the Atec method is the most expensive method proposed, I recommend Atec be selected for this operation. Atec produced the most thorough investigation in preparing their proposal and from discussions with the PCA, their method appears to be the most probable to succeed. Also, one advantage of their method would be that any contamination that is encountered as part of their testing would be removed. Given the complexity of this environmental issue, it is my opinion that the Atec proposal has the best chance of succeeding without additional cost overruns and may address most or all of the contamination at the time of the testing. Therefore, I would recommend that Atec be chosen as the consultant to provide the environmental services for the North Third dump site at cost not to exceed $11,811.00. e " e MEMORANDUM e TO: Mayor and City Council FROM: Klayton Eckles, City Engineer RE: DATE: Selection of Consultants for Environmental Studies April 29, 1994 The parking lot a 203 - 205 N. Main is a site of potential petroleum contamination from the old Kilty gas station. This problem was discovered when SEH was doing studies for the 76 gas station. SEH discovered a high level of petroleum products below ground on the parking lot at 203 N. Main. I received proposals for consulting services from four different consultants. Since this project will be eligible for petro fund reimbursement, the petro fund bid forms were used to obtain bids. Due to the complicated nature of the petro fund bid form, interpreting the bids is somewhat difficult. There are two basic parts to the bid form, one for consultant services, and one for contractor services. The consultant services are for the engineering, while the contractor services are for the drilling and lab work. I obtained quotes from Atec Engineering Consulting Services, Myers Stuart and Associates, SEH, and Concept Environmental Services. The bids received were as follows: FIRM NAME PHASE II BID AMOUNT Atec MSA SEH Concept Environmental $3,005.00 $5,520.00 $5,265.00 $3,760.00 It can be seen that Atec is the low bidder for the Phase II consultant work. In addition to bidding on the Phase II work, Atec also provided an estimate for work that they anticipate the PCA will require. They also provided a bid for the contractor work which would include the lab work and the drilling. The total Atec bid is for an amount not to exceed $12,800.00. Atec has done a number of environmental studies throughout the City. The reports they have done have consistently been of high quality. Also, their proposal is up front, so I do not anticipate any hidden costs due to additional PCA regulation. I recommend Council award the subsurface remedial investigation of 203 N. Main Street to Atec Environmental Consulting Services for an amount not to exceed $12,800.00. Ie WHEREAS: WHEREAS: WHEREAS: WHEREAS: THEREFORE: City ob g tlQQwateh, uU.l~~egota CP hocQamatlohl On 23 February, members of the two Stillwater Rotary Clubs will join 1.2 million Rotarians from around the world in celebrating Rotary's 90th anniversary; and Rotary counts among its members community leaders in business and the professions in 150 countries and 35 geographical regions; and The Stillwater Rotary Clubs enrich our community by observing the Rotary motto, "Service Above Self." Since they have received their charters, the clubs have supported a variety of projects that have benefited the community; and " The clubs also support The Rotary Foundation of Rotary International. Through the foundation, the clubs have participated in international service projects and have sponsored many local students abroad for undergraduate and graduate study. Local Rotarians have also supported the PolioPlus Program to eradicate polio worldwide. I, Jay Kimble, Mayor ofthe City of Stillwater do hereby congratulate the Rotary Clubs of Stillwater on the 90th anniversary of Rotary International, commend them for their community service, and proclaim Thursday, February 23, 1995 to be Rotary Day in the City of Stillwater. Ie .... .-' LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 95-43 . A T & T ACE Hard ware Airport Medical Clinic American Linen Supply American Public Works Assn Ancom Communications Bifr's Board of Water Commissioners Buner-Eddy, Jennifer Business Equipment Bokerage BYTE Capitol Communications Cellular One Copy Duplicating Products Courier Cy's Uniforms Desch, Mark & Gloria Eddy Brothers Family Service Employee Fire Guard FL"x:mer, Doanld G & K Services Glaser, Paul Gopher State One-Call Government Finance Officers Greeder Electric Heritage Printing Int'l Institute of Mncp'l Clerks J J C Recycling Kriesel, Nile Labor Relations Assn Lake Country Chapter Metroploitan Waste Control Com Miller Excavating MN Dept of Public Safety MN Mayors Association Neenah Foundary Norwest Bank P C Magazine Polfus Implement Ramsey County Robert A Eller Associates Rowekamp Associates Sam's Club Sanders Wacker Wehrman Bergley Sensible Land Use Coalition S hiely Company Snap On Tools St Croix Animal Shelter St Croix Office Supplies St Paul Pioneer Press Maint/Equip Rental/Long Distance Janitorial Supplies Physical Exam-Eddy Towel Service Membership-Eckles Portable Radios Portable Toilet Rental WAC/Water Main Connection-LI301 Shoes Notary Stamp Subscription Cellular Phones/Battery Mobile Phone Service Copier Repair Legal Ads Uniform Supplies Tax Increment-2nd Half Repair Parts ResourcesRetainer Recharge Fire Extinguisher Video-CUB Grand Opening Uniforms Boiler Service Utility Locates Assn Membership-Deblon Repair Pressure Washer/Stove Printing Services Membership-Weldon Recycling Meals Consultant Services Seminar-Buidling Dept Sewer Service/SAC Haul Sand Terminal Workstations Membership Sanitary Lids Paying Agent Fees Subscription Repair Parts Re-Code Signal-Curve Crest Expert Witness-LI 257 Training-Terwedo Fax Machine Arch Services-Levee Wall Seminar-Terwedo/Russell Sand Tools Boarding Fees Office Supplies/Binding Machine Ad-Secretary /Dispatcher . . 203.37 248.32 102.00 41.55 90.00 4,555.28 63.26 11,492.54 56.99 21.31 19.97 669.89 22.12 186.37 48.18 208.65 17,943.96 43.29 1,296.00 10.75 50.00 746.65 135.6 16 15.00 219.00 102.77 75.00 11,943.25 70.25 3,366.00 250.00 79,506.35 432.00 390.00 20.00 872.24 200.00 29.97 162.05 498.10 595.00 395.00 745.48 2,389.50 25.00 1,195.38 106.38 82.75 1,462.65 105.30 Stillwater Gazette Stillwater Motors Thompson Hardware Thunderbird Motel Truck Utilities Uniforms UnHmited Van Paper Video Imaging Studios Viking Office Products Warning Lites Wash County Central Services Washington County HELM Washington County Treasurer Washington County Treasurer Watson, Dennis West Star Curb & Concrete Wybrite Yocum Oil ADDENDUM TO BILLS Courier K Mart Legislative Associates Magnuson, David MIl Life Northern States Power Northwestern Tire PERA U S West Valley Auto Washington County Sheriff Pu blications Repair Parts . Supplies Housing/Sewer Seminar Plow/Repair Sander Uniform Supplies Janitorial Supplies Video Prints Office Supplies Barricades Telephone Directories Hazardous Waste Gen License Truth-In-Taxation Fees Assessment Collection Fees Programming Services Pay #3-LI 274 Maint Agreement/Tape Repair Fuel Oil Newsletter Telephones Consultant Services Legal Services Term Life Insurance Electric Tire Repair/Alignment Past Contributions-Crimmins Telephone Repair Parts DARE Fund Raiser TOT AL: Adopted by the City Council this 21st day of February, 1995. APPROVED FOR PAYMENT j .~ 90.60 67.89 28.27 472.52 3,759.01 131. 34 668.56 35.00 249.00 234.41 7.46 157.50 741.08 2,520.00 510.00 26,616.03 389.70 179.06 . 1,128.00 122.31 2,895.00 6,850.71 1,047.33 250.89 122.93 140.07 1,495.16 377.99 600.00 . 195,419.79 -------------- -------------- . . , " . . . .. RESOLUTION NO. 95-43 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $195,419.79 are hereby audited and approved for payment, and that order-checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 21st day of February, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk " e e I Ie Memorandum To: Mayor and Council From: Modi Weldon, City Clerk Date: February 15, 1995 Subject: Resolution 95-44, Accepting Work and Ordering Final Payment for L.1. 284, Myrtle Street Drainage Project The list of bills approved for payment at the February 7, 1995, meeting included final payment to Schield Construction in the amount of $5,269.42. The required resolution Accepting Work and Ordering Final Payment for L.1. 284, Myrtle Street Drainage Project was inadvertently omitted from the February 7 agenda. e e e' e RESOLUTION 95- 44 ACCEPTING WORK AND ORDERING FINAL PAYMENT MYRTLE STREET DRAINAGE PROJECT, L.1. 284 WHEREAS, pursuant to a written contract signed with the City on May 17, 1994, Schield Construction has satisfactorily completed the improvement of an area bounded by Owens Street on the west, Sixth Street on the east, North Street on the north, and Pine Street on the south for the making of drainage improvements and appurtenances, in accordance with such contract, NOW THEREFORE, BE IT RESOLVED BY THE CITY OF STILLWATER, MINNESOTA. The work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full. Adopted by the Council, this 21st day of February, 1995. MAYOR Attest: CITY CLERK -- e - ;' Pct (~5t qS s~. p..l.rL i? "i='"' r\ -;...... T "\ ~ 00'., .. (J '(J ;; J:... -,..t....J . ,...... v \CJ ... ~.. .. . SHORT ELti.:fl o,.....;I\ICK:~ON. {. - APPLICATION FOR PAYMENT (UNIT PRICE CONTRACT) ~NJ 1 -I 1995 e NO.4. FINAL STo PAUL STILLWATER, MINNESOTA OWNER'S PROJECT N0. ENGINEER'S PROJECT NO. L.l. 294-- -- STILL303'1 OWNER: LOCATION: STILLWATER, MINNESOTA .. ....._..~---_. CONTRACTOF SCHIELD CONSTRUCTION 13604 FERRIS AVE. APPLE VALLEY. MINNESOTA 55124 MYRTLE STREET RAVINE CONTRACT DATE CONTRACT AMOUNT S177,155.57 CONTR. FOR APPLlC. DATE PERIOD END. APPLICATION FOFi PAYMENT e DESCRIPTION -~.' -. CONTRACT QUANT. UNIT, QUANT. TO DATE UNIT PRICE TOTAL 2021.501 MOBILIZATION L.S. , 1 1,955.70 S ~.955.. 7 -...... 2101.501 CLEARING ACRE 0.5 .5 5.000.00 S 2,500.0 ----- 2101.506 GRUBBING ACRE 0.5 .5 6,000.00 $ 3,000.0 -- 2104.501 REMOVE STORM SewER L.F. 60 60 20.22 $ ...L2,J_3., 2 2104.505 REMOVE BIT. PAVEMENT S.Y. 111 111 2.29 S 254 . I' 2104.505 REMOVE CONCRETE PAVEMENT S.Y. 788 946.2 6.28 S 5 , 94 2 ~l' 2104.505 'REMOVE CONCRETE SIDEWALK S.Y. 63.9 142.33 4.06 $ 580.7 2104.509 REMOVE ABANDONED M.H. EA. 2 2 426.30 S 852.6 2104.509 REMOVE ABANDONED C.B. EA. 2 2 294.51 S 589.0 2104.511 SAWCUT CONCRETE PAVEMENT L.F, 544 544 1.57 $ 854.0. -----_.. 2104.513 SAWCUT BITUMINOUS PAVEMEN' L.F. 145 145 1.07 5; 155.1 -". . 0104.601 ABANDON STORM SEWER L.S. 1 145.24 ~ 145.2 .------- S ~ 6'.,}.~'!.: e e 2105.501 COMMON EXCAVATION C.Y. 2540 2540 6.41 ----. 2105.525 TOPSOIL BORROW (L.V.) C,Y, 1090 .. }.900 __ 6.01 $ 6,010.0 22i 1.503 AGGREGATE SASE PLACED CL. 5 C.Y, 200 200 8.36 S 1,672.0 .. ....--... P.A.Glc 1 OF ~', ~,!~I1".~~':lI":-' I=q I 'rl"~" 1~1t::1'1::"III:)I,I'-l(C';'I"""'!' II "'If" O~/29,'9-l 15: 58 FAX 612 ..~IO 2150 SEH ST. P:\lIL fit] 003" :)(15 e 2301.501 . CONCRETE PAVEMENT S.Y. 788 946.12 - 33.19 $ 31,404.3_ 2301.511 STRUCTURAL CONCRETE C.Y. 152.6 191.8 80.72 $ 15,482.10 2301.529 REINFORCEMENT BAAS (EPOXY COATED) POUND 158 R~O__.._ ' .61 $ 1,~52."40 2301.541 INTEGAANT CURB. DESIGN 86 L.F. 500 417 5.00 $ ..-2_,085..0C 0301.602 SEAL CONCRETE P A VMT. JOINTS (3723) POUND 287 175 10.76 $ J L..eJL~ .~ 0 l 0301.604 PERMANENT TERMINAL HEADER L.F. 22 22.5 32.29 $ _-2_?:9_. f5 ~ 2331.518 BIT. MATERIAL FOR PATCHING TON 30 30 44.96 $ 1,348.8( -.-.---.-.-. ". 0452.606 STEEL SHEET PILING (TEMP.) L.S. 1 1 25,440.50 S 25.,A:.4.o... 5C 2501.567 36" R.C. APRON WI TRASHGUARD EACH 1 1 1.718.73 S __~ {.7J8..: 7~ 2503.541 12M RC.P. CL.IV (DESIGN 3006) L.F. 96 50 28.51 S -L..4.2.5~ 5C 2503.541 27" RC.P. CL. IV (DESIGN 3006) L.F. 312 312 45.89 S 14,317_,6E 2503.541 36" RC.P. CL. IV (DES.IGN 3006) L.F. 202 _...._.~9..~. . ... .. 64.62 SJd..c053~2i 2503.571 INSTALL PIPE SEW. (REDUCERS) l.F. 12 12 169.30 $ _2 ,.Oli. 6( 0503.602 CONNECT TO EXISTING PIPE L.S. 1 1 415.38 S _-112-.. 31 0504.602 CONNECT TO EXISTING SERVICE EA. ,- , . 1 386.09 $ 388 ~e CONNECT TO EXISTING CORP. 0504.602 EA. ,. 2 202.23 S 404.04' 0504.602 3/4" CURB STOP & BOX EA. 1 1 220.79 S 22_Q...7c 0504.603 314P COPPER WATER SERVICE L.F. 21 42 37.23 S 1,563.6( 2506.506 CONSTRUCT MH DESIGN C L.F. 33.22 3q.~1 136.58 $ __? .!_~ 92_.i2( 2506.506 CONSTRUCT CS DESIGN X L.F. 8.84 8.49 125.49 S 1,065.41 2506.516 CASTING R-1733 EA. 4 5 137.54 S 68 :Z... 7 f 2506.516 CASTING R-32S0-' EA. 2 --~. 282.73 S _.__565.. 4 ' 2511.501 RANDOM RIP RAP, CL.III C.Y. 35 35 33.89 S 1,186~;1~ 2511.515 GEOTEXTILE'FILTER FABRIC, Till S.Y. 85 85 2.94 S 249 ~ 9, 2521.501 4' CONCRETE SIDEWALK S.F. 575 1,281 2.78 S _~..5.11. 1~ 2531.501 CONC. C & G DESIGN B618 L.F. 150 _. ....2.6.0;'50.. 13.17 $--3.4.9.0 0563.601 TRAFFIC CONTROL L.S. 1 1 12.626.84 S 1 2 626. 8 .-. .,----. 2575.501 BALE CHECK EA. 30 26 18.58 S __'HL3.. 0 2575.501 SEEDING ACRE 0.7 __ _....~:l... 1.614.38 S 1,130..0 e 2575.502 SEED MIXTURE. SPECIAL LBS. 54 ____ -5.4-_-- 2.69 S .-.~4=e 2575.505 SODDING LAWN TYPE S.Y. 450 39.Q_____ 2.69 S 1 , OA9.. 1 2575.511 MULCH TYPE 1 TON 1.35 1. 35 307.50 S ._._.4.1..5 . 1 1_' '1'..'1.:....'.., ,-<I', ,.,..,....,.. '~'II',-:: ~ "'~,'::H,...,.,:t'C",~I": """!I'r"" n6/29/9~ 15:59 FA! 612 ~~O 2150 SEH ST. PArL @flO~"O()5 2575.519 DISC ANCHORING ACRE 0.67 .7 53.81 $ 37.6_ e S.Y. 2575.523 WOOD FIBER BLANKET 100 120 2.15 $ 258.00 2575.531 COMM. FERr. lYPE 10.10.10 LBS. 335 350 0.40 $ 140.00 ----~. 186,613.50 TorAL S --- e , ' ,e e PAGE 3 OF 4 SHORT ELLIOTT HENDR1CI<SON, INC. 06/29/94 15:59 FAX 612 ~dO 2150 SEH ST. PAl'L ~005 '005 e APPLICATION FOR PAYMENT e Total Contract Amount $177.155.57 Total Amount Earned Material Suitably Storad on Site, Not Incorporated into Work $186 L 61 3 _. 5 ( S Contract Change Order No. 1 100 % Complete $ 1 , 5 3 7 . 15 $ 1,537.1~ Contract Change Order No. % Complete Contract Change Order No. % Complete $ S Gross Amount Due............................................... $188, 150. 6 ~ Less 0 % Retainage........._......................... $ 0 . 01 Amount Due to Date............................................. S 188, 150.6: - ~ Less Previous Applications................................... $ ~2_, 881 .2: Amount Due This Application............................... $ 5,269.4. CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the contract referred to above have been applied by the undersigned to discharge In full all obligations of the undersigned incurred in connection with wor1< covered by prior Applications for Payment under said contract, and (2) all materials and equipment Incorporated In said Project or otherwise listed in or covered by this Application for Payment are free and clear of all liens. claims, security interests and encumbrances. Dated December 13, 1994 Schield Construction Company vtL ~'i\lf"' e By: ~~ (Name and Title) County of Dakota State of Minnesota Beforemeon1his 13th day of December .19~PElrsonallyappeared Thomas F. Schield known to me, who being duly sworn. did depose and say that he is the Pre sid e n t of the Contractor above mentioned; that he executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained therein are true. correct and complete. My Commission ~ife& . ~ .A. i . J J '8 NANCY SCHIELD ---.~ I. .. NOTARY PUBLIC-MINNESOTA (Notary Public) t ,. DAKOTA COUNTY My ComrmSSlon Expue5 MAY 7. 1999 The undersigned . cation for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this Contract have been applied by him to discharge in full all of his obligations in connection with the work covered by all prior Applications for Payment. e In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount Due. SHORT El~OTT H~~DRI~SOf)j. INC. By:. H..'L~ C. ej/.J....____ Date J l-",", <. ~ I 0 q s- , ..-.--- - PAGE40F4 SHORT ELlIorr HENDRICKSON, INC. e e e e MEMORANDUM TO: Mayor and City Council FROM: George Ness, Fire Chief SUBJECT: Promotion of Dave Reichow DATE: February 15, 1995 I recommend the promotion of Dave Reichow to the rank of Captain. The rank of Captain was held by Asst. Chief Barthol. Dave would move into that position. Dave would be in eharge of all maintenance and operations. He will also be responsible for all inventory, budget, safety equipment, ISO, OSHA and NFPA standards, plus a new computer maintenance program. Dave has over the years trained, attended numerous educations courses including Nation Fire Academy, State Fire schools and technical colleges. By pursuing his professional development, Dave has met and exceeds all Fire Department expectations for this position. j C.O-0.,O..A./1,...; ._~ d~ e e e RESOLUTION NO. 95-45 APPROVING APPOINTMENT OF DAVID REICHOW TO FIRE CAPTAIN e BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the employment of Dave Reichow as Captain from and after March 1, 1995 for a probationary period of twelve months, be and the same is hereby approved; and that the said Dave Reichow shall receive a salary and employee benefits and shall be subject to the condition of employment as specified in the employment agreement and Memorandum of Understanding between the City of Stillwater and the Stillwater Firefighters Union. Adopted by the Council this 21st day of February, 1995. Jay L. Kimble, Mayor ATTEST: " e Modi Weldon, City Clerk e e e e RESOLUTION NO. 95-46 e RESOLUTION AUTHORIZING NILE L. KRIESEL AND DIANE K. DEBLON ACCESS TO SAFE DEPOSIT BOX A T FIRST AR BANK BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that until written notice to the contrary is given by this municipality to the safe deposit department ofFirstar Bank, access to sate deposit boxes (herein called safes) standing in the name of this municipality in the vaults of above named bank shall be had by the following: NILE L. KRIESEL DIANE K. DEBLON any of whom shall have full authority to enter the safes and to make deposits therein or remove any part of all of the contents thereof, to rent safes and to execute leases thereof in the name of this municipality, to amend or cancel the leases, to exchange or surrender the safes, and in all other respects to represent this munieipality. Adopted by the City Council this 21st day of February, 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk e e e Form 281 - Application for Idcenoe to Sell Cigarettes at Retail. (Chapter 382. Laws of 1951.1 BUSINESS RECORDS CORPORATION State of Minnesota, County of. . LC) .~S h~lJ)!-'.. f:o.Y;\. .. ... o .....Co t~....... .of.. :5.1:1.1 lfk;.-f'.k Application No. . . . . . . . . . . . . . . . . . . . . . . . Application for License to Sell Cigarettes at Retail The undersigned resident... .of the...... c..~.~............... .of... / /. ..v~j. ~S!:/(~q..+- in the county of. ...,...,::f;"::. .c.:.,.-sify.Li)q..~~'4-~f:lseate of Minnesota, HEREBY MAKE.. . .APPLICA. .f All-' TION FOR LICENSE to be issued to. . . ~~~ C:J.7.d.. ; .d. . . . . ~'. 7~ ,;>r:\ . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. t .11' t d' tt d t" tail t /6/ /I J, Ot(..~t1 S 5f- ., 0 sell clgare tes an Clgare e papers an wrappers a re a. . . . . : . . . I~ . . . . . . . . . . . . . . . . . . . . . . . . ............................................................................. ............. /; - c"f'/ ' . c< Iz ,--_._.J I bJq.... ...v . . m the ........ I . . . . . . . . . . . . . . of ..-:::;). I...... ..if.. . . . . . . .m sald county and state for the term of .G';; ~,/............ beginning with the.. Jf='l:::.. day of . '"7r/]t:uz.~r..".", 19. . . r. ~. . . ., subject to the laws of the State of Minnesota and the ordinances and regulations of said ...~ f.cr-... 'j'\.... .of.. 5h./I0-?c.~--:-J.-r;.k... .pertaining thereto, and herewith deposit.... /: --J+ fA. l' <:-fe y. .' $...U.......:..~.....inpaymentofthefeetherefor. . /~ /.; / ' ~--/'/ ,- i - - X .... .. ' / / i -" ) . -' ~ (" .-.-;; ,," ,/ // ,.' \...... -- Date. ,,!.-;I//.../?:..................., 19. /..-7... . ..._....~C~<..f..... 'i''?::(c:.1.... .::.( .-. :.~( ()Dti ~ ~ e T ~ ~ ffn ~g. ~ F=f2..0 ~fLUJ i~ all/'/''15" TAX 10 FORM TO LICENSE APPLICANT: e Pursuant to Minnesota StaMe 270.72 Tax "Clearance: Issuance of Licenses, the licensing authority is required to provide to the Minnesota Commissioner of Revenue your Minnesota business tax identification number and the social security number of each license applicant. e Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we are required to advise you of the following regarding the use of this information: 1. This information may be used to deny the issuance, renewal or transfer of your license in the event you owe the Minnesota Department of Revenue delinquent taxes, penatties or interest; 2. Upon receiving this information. the licensing authority '/liII supply it only to the Minnesota Department of Revenue. However, under the Federal Exchange of Information Agreement the Department of Revenue may supply this information to the Internal Revenue Service; 3. Failure to supply this information may jeopardize or delay the processing of your licensing issuance or renewal application. Please supply the follo'v'Jing information and return along with your application to the agency issuing the license. 00 NOT RETURN TO THE DEPARTMENT OF REVENUE. LICENSE BEING APPLIED FOR OR RENEWED: {lio ,-0 -i-Jp , LICENSING AUTHORITY: t. -b of.. $H, /Iw t1.~ L/ I (name of city. county or state agency issuing license) ---- " LICENSE RENEWAL DATE: I,.. (,- 7 <) PERSONAL INFORMATION (if applicable): Applicant's Name: ,;!." .C tAl',4 R l-I ;{/ Z L- _c::; r.'i tC) Applicant's Address: ,f /3 L i',~' I-~ .~'5' -r: 4/~1;~ III I; 1"'__ ' /7 ./: {/( ',J-.c<k1. f' J.f :---{..cc. .' State . _....~ ~ e city -L.t"' . ~ ~. ~ ~ "( J / U ~ Zip Code Social Security Number: BUSINESS INFORMATION (if applicaqle): " I' I .. /~ " .!5-',~ /' /-: !-7 -y {.. -'.. (. c 'L,t,(.. "L, /.:-rJ'-~~~~,,,' , ,. t(. __~,_,., L' ....~:l.,' ,/,->-1,:":7 L. _ /,,:/v"-,f.,-____ #r/' 4-r-/;/Y '.~7 -7: <,,]'),1/ ,1 1/1 "_.'........~..,/i ." ......,t. t. u/t i J,. /, (..,/)(.,.',1..../ ( Business Name: Business Address: City Minnesota Tax Identification No: Federal Tax Identification No: State ~./ - ../. - -~ (- ,,~ 5(,'.(/)/' Zip Code If a Minnesota Tax Identification number is not required, please explain on the reverse side. e -' /'? /'---;;;/ /' . f _.._-/ /' 4~ < ;\ --- ..../" '. ~ /."/ ,..) '/v' "I . /. .~---;c-~,?"J':cC L.,// ./ / _ ".~- c'') --' --- L7l..)U./L, _;1 /(. y:;: _ i Signature Position (Officer, Partner. etc.) Date " e e e torm S?:CI- LICENSE APPLICANT: Pursuant to Minneso~a Statute 270.72 Tax Clearance: Issuance or Licenses. the licensfng au~hority is required to provide to the Minnesota CommiSsioner of Revenue your Minnesota business tax icentifica~ion numoer and.the social security numoer of each license applicant. e Uncer the Minnesota Government Data Practices Act and the Federal Privacy Ac~ of 1974. we are required to advise you of the following re9arding t~e use or th is i nformat i or;: . 1. This inrormation may be used to deny the issuance, renewal or transfer of your license in the event you owe the Minnesota Department of Revenue aelinquent taxes. penalties or interest: 2. Upon receiving tnis information. the licensing aut~ority will supply it only to the Hinneso~a De~ar~ment or Revenue. Howeve;. under the Feaeral Exchange of Information Agreement tne De~artment or Revenue may supply this inrorrrGtion to the Inte;nal Revenue Service: 3. Failure to supply this inrormation may jeoparCize or delay the processing or your licensing insuance or renewal application. Please supply the following inrormation and return along with your application to the agency issuing the license. DO NOT RETURN TO THE DEPARTMENT OF REVENUE. LICENSE BEiNG APPLIED FO S<.qN ~~J 5nLL\N~~ L I CENS I NG AUTHOR I TY : C t C:::t. c.:ff- (name or. city. county or state. agency issuing~ense) LICENSE REN~WA~ DATE: PERSONAL INFORMATION ( if aop 1 i cab 1 e) : ~lN ~~ q;-c ~~ V1.Al~~~ A'ffs- So~ ~ N~ l '!\AN .:;:; 4-z..S Applicant's Name: Applicant's Address: City S-:ate ZiD Ccee Social 5ecuiity Nu~ber: BUSINESS Lfnn /j(JIJ() Business L(lel , ,tL, I fJ2iL6 ZiD Code cusiness Adciess: City S"--co \",0...._ Minnesota Tax Identification No.: Federal Tax Identification No.: if a Minnesota Tax Identification number is not required. please explain ~~ Si9nature . .z16 e "... ~....' -.'1". " - ".. ..-.. ....... Position.COfficer. Partner; -e1:c.) Da"t:e .. - . ..' . ,. - . .. .. . .. '..~ ................:.-..~..:.....7.;::..:":~._.;....... ....-'" .. -. . . . . . '. ;.... .'. _;. ..,..... . ....'....... ."0'.' .:.~:.~..._~~.,......:,.~..:..~.~._~_~_~-...~o.._~.~_t~_:~..._:_~~o..~.. ..:.~.~...:;....~: ~;: ...~..~....:7::.:~.-:~:.t.. ".~-7::" _ r. _ ~ ~ ~ STAFF REQUEST ITEM e DEPARTMENT Administration MEETING DATE Feb. 21, 1995 - DESCRIPTION OF REQUEST (Briefly outline what the request is). Attend MCFOA Annual Conference in St. Cloud, MN March 21-24, 1995 e FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ~ Registration Lod~in~ $130 $175 (aoorox) In budget ADDITIONAL lNFORMA TION A TIACHED YES X NO_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO 1HE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN 1HE COUNCIL MATERIAL PACKET. SUBMITTED BY Morl i Weldon DATE '? /q/qr:., . . e e _.- .-.. .'-~ ----_.~---_._--_.._--_._.__..,_......_--,... There's a new look to this year's conference. As you review the agenda, you'll see some exciting changes. More general sessions are scheduled with a variety of formats. Dynamic professional speakers, leading public officials, plus experts on timely topics are featured. Exhibits have moved to tlhursday and will be open for a daylong vendor show, allowing participants more time to visit booths and obtain information. Special arrangements have been made to take advantage of what St. Cloud has to offer for evening activities - from volleyball to downtown hospitality. The core of the program remains unchanged; high quality' sessions, excellent materials, the opportu- nity to network and exchange ideas with other clerks are all part of the package. Register now for this exceptional educational event! Conference Planning Committee of~9. ~ Laurel Haake, Chair e OPENING SESSION: THE GREAT BALANCING ACT - WORK AND HOME What happens at home and what happens at work are inextricably mixed. Have a run-in with a colleague or citizen right before the end of your workday and see how your evening goes. Have a good fight with someone at home right before you leave for work and see how your day goes. The art of balancing the demands of work and home takes ongoing attention and a commitment to adapt to chang- ing needs. learn ways to put more balance into your life before it's too late to make the choice. Topics include seeing different viewpoints, the joumey versus the goal, determining priorities, solidifying personal relationships, communicating for success at work and home and putting work in perspective. Presenter Mike McKinley is a dynamic speaker who comes to us with rave reviews from the Wisconsin Municipal Clerks Association Conference. He is one of the few profes- sional speakers who has been awarded both the Council of Peers Award for Excellence as well as the designation of Certified Speaking Professional, and is currently President of the National Speakers Association. HOW TO MINIMIZE EMPLOYEE THEFT Virtually all businesses and offices have a trusted employee who is embezzling or stealing from them. All employers can do is attempt to minimize the amount taken. This fascinating presentation shares actual case studies (horror stories) and the strategies that can keep them from happening in your city. Topics include what people steal, how to recognize behavior that may indicate theft, opportunity and hidden motives, the proper and legal way to investigate theft, the hiring prac- tice. Presenter Bill Urban, co.owner of Loss Prevention Specialists, Inc., brings 20 years of experience in the field and is a Certified Fraud Examiner. As researcher and author, he has personally interviewed 1,500 employee thieves with results featured on several television specials. FORUM: THE IMP ACT OF THE ETHICS LAW When the Ethics Law was passed, few realized all of its ramifications. Questions and issues continue to emerge. This session will address various scenarios from the perspective of the city official, the city attorney, the vendor, and the League. Background of the current law and possible changes will be shared. Presenters include Mark Karnowski, Lindstrom City Clerk, Bob Alfton, Assistant City Attorney, Minneapolis, Robert Thistle, Vice President, Springsted Public Advisors, Joel Jamnik, Sr. Intergovemmental Relations Representative, League of Minnesota Cities. IF I WERE A LEGISLATOR If there's anyone in city govemmentthat understands what state laws and regula- tions don't work, it's probably the members of MCFOA. Here's an opportunity to dialogue with experts about laws in existence that need revisions, as well as new laws that should be passed. Through a participatory format, regional representa- tives will present their priorities for change and the rationale. Panelists Senator Roger Moe, Senate Majority Leader, Duane Benson, Executive Director of the Minnesota Business Partnership and former IR legislator, and Joel Jamnik, League of Minnesota Cities lobbyist, will provide their insights, comments and suggestions. e FINALE: WHERE HAVE ALL OUR HEROES GONE? Have you ever wondered what happened to yesterday's heroes? Have we kicked over their pedestals? Teday's social values will shape the heroes of tomorrow. Who will they be? Larry Bodahl returns by popular demand to share his thinking about a topic important to all of us, drawing upon his lengthy public service career which includes positions as city administrator, mayor, Minnesota state representa- tive, city planner, speaker and consultant. CONFERENCE SCHEDULE TUESDAY, MARCH 21, 1995 5-9:00 p.m. On-site Registration 7:00-7:30 CONFERENCE WELCOME: MCFOA OPPORTUNITIES AND UPDATE - Kevin Halliday 7:30-8:30 ORIENTATION FOR NEW CLERKS - Tom Thelen 7:30-8:30 MEETINGS OF SELECTED MCFOA COMMITTEES 8:00 Opening Reception/Cash Bar WEDNESDAY, MARCH 22, 1995 8:00 a.m. Registration/Continental Breakfast 9:00 GENERAL SESSION The Great Balancing Act - Work and Home - Michael McKinley 12:00 noon Lunch 1:00 p.m. DISCUSSION GROUPS BY CITY POPULATION · Cities under 1,000 · Cities 1,000 to 2,499 · Cities 2,500 to 10,000 · Cities over 10,000 2:15 CONCURRENT SESSIONS I (choose one) A. Money Matters: Taking Care of Your Investments - Dennis Hippen, Kathy Kardell B. Developing A Financial System for the Small City ~ =- - Dan Elwood ;C'; How the Information Highway Can Benefit - City Clerks - Will Kitchen, Jim Krautkremer, Joel Young D. . Special Dialogue Session: What Clerks Want from the League of Minnesota Cities - Duke Addicks 3:30 Refreshment Break 3:45 GENERAL SESSION Reflecting on the Past and Envisioning the Future of Elections - Special Recognition of Twenty Years of Service plus Remarks by Secretary of State Joan Growe (invited) 5:00 Various Evening Activities: From Volleyball to Downtown Dinner and Hospitality Specials e e THURSDAY, MARCH 23, 1995 8:00 a.m. Continental Breakfast 9:00 GENERAL SESSION Forum: The Impact of the Ethics Law e - Bob A/fton, Joel Jamnik, Mark Karnowski, Robert Thistle 10:30 Refreshment Break EXHIBITS OPEN FOR THE pAY 11 :00 CONCURRENT SESSIONS II (choose one) E. The Clerk's Role in Orienting Newly Elected Officials - Helene Johnson, Ray Navarro F. Digging for Dollars: Sources of Additional City Revenue - Samantha Orduno G. Planning Now for Retiring Later: Options for You and Your Employees (Part I) - Mary Kusske H. Drug Testing. . . It's Not Just for Athletes Anymore - Carla Heyl, Joyce Twistol 12:00 noon Lunch and MCFOA Business Meeting - Laurie Ahrens, President 2:00 GENERAL SESSION "How to Minimize Employee Theft" - Bill Urban 3:15 Refreshment Break/Opportunity to Visit Exhibits 3:45 CONCURRENT SESSIONS III (choose one) I. Money Matters: Taking Care of Your Use e Tax Liability - Representative, MN Dept. of Revenue J. Alternative Forms of Budgeting - Jim Hurm K. Planning Now for Retiring Later: Options for You and Your Employees (Part II) - Mary Most Vanek (]: Avoiding Legal Pitfalls in the Employment of Veterans - Carla Hey/, Joyce Twistol 5:00 Adjourn 5:30 Reception and Cash Bar/Opportunity to Visit Exhibits 7:00 Banquet and Entertainment Theme: Take Me Out to the Ball Game 9:30 Dance KOL V's Locomotion FRIDAY, MARCH 24, 1995 8:15 a.m. Sit-Down Breakfast 9:00 SPECIAL PARTICIPATORY SESSION If I Were a Legislator - Duane Benson, Joel Jamnik, Senator Roger Moe (invited) and conference attendees GENERAL SESSION Where Have All Our Heroes Gone? - Larry Bodahl 12:00 noon Adjourn e 10:30 WORKSHOP DESCRIPTIONS A. Money Matters: Taking Care of Your Investments If recent front-page stories about public investments have made you nervous, this session is for you. Discover what happened and why and what you can do to avoid undue risk in the future. Presenters will discuss the advantages and risks of the various investment tools available to Minnesota municipalities plus what to consider when structuring an investment portfolio. This is a "nuts and bolts" discussion of how to put a successful investment strate- gy in place. B. Developing A Financial System for the Small City This session will help you '1inetune" your city's financial system so the different elements fit together well and are easily understood by your council and the public. The instructor will explain the rela- tionship between budgeting, the chart of accounts, accounting, reporting and auditing. C. How The Information Highway Can Benefit City Clerks Offered in cooperation with Intergovernmental Information Systems Advisory Council (IISAC) Have you ever wondered what "cruising the information highway" would be like? Let this session give you a demonstration of the wonders of Internet and the opportunities it offers to access infor- mation and communicate with others in the state and beyond. Leam what's available here in Minnesota and whars happening to support computer networking between the various state clerks associations and the intemational clerks association (IIMC). D. Special Dialogue Session: What Clerks Want From the League of Minnesota Cities LMC is in the process of renewing its commitment to member ser- vices. Since forty percent of requests for information come from city clerks, the League wants to know how to best serve you. E. The Clerk's Role in Orienting Newly Elected Officials . A new mayor or councilmember faces many challenges and learn- ing hislher new roles and responsibilities is one of them! What can be done to help make the transition from private citizen to public decisionmaker as effective as possible? What information and training resources are available? F. Digging for Dollars: Sources of Additional City Revenue There is always a need to find additional revenue sources in a city. Stormwater utilities, franchise fees, transportation utilities and street light utilities are all fairly new tools you can use to "dig for dollars." Leam how they work and how to implement them in your city. G. Planning Now for Retiring Later: Options for You and Your Employees (Part I) The best time to plan for retirement is when it seems a long time away! This session focuses on the "big picture" - covering topics such as setting personal and financial goals, finding the right finan- cial planner, managing and investing assets, making decisions about deferred compensation, insurance and other financial options. Gain expert advice which can make a difference to every- one in your office! H. Drug Testing. . . It's Not Just for Athletes Anymore Cities in Minnesota have had authority to test for drugs since 1987. Recent federal laws such as the Americans with Disabilities Act have made it more complicated. If your city employs persons required to have a commercial drive~s license (Chauffeu~s license or CDL) or if you subcontract work requiring a CDL, you must enact drug testing policies by January 1, 1996 or face penalties of up to $10,000. This session offers suggested "boilerplate" policies and procedures you can take home and customize for use in your city. I. Money Matters - Taking Care of Your Use Tax Liability In 1992 cities started paying state sales and use tax. In recent compliance audits, the Department of Revenue has discovered many misconceptions exist. Some of the confusing areas include park and recreation fees, vending machines, publications, pur- chase of computer equipment from out-of-state. Here's your chance to find out what's required and make adjustments to avoid e e Duke Addicks, Director of Member Services, League of Minnesota Cities Dan Elwood, City Clerk-Administrator-Treasurer, Spring Valley Kevin Halliday, City Clerk, Willmar Carla Heyl, Senior Staff Attorney, League of Minnesota Cities Dennis Hippen, Director of Client Services and Senior Portfolio Manager, Insight Investment Management Jim Hurm, City Administrator/Clerk, Shorewood Helene Johnson, Executive Director, Govemment Training Service Kathy Kardell, 4M Fund Manager, Insight Investment Management Will Kitchen, Marketing Manager, U.S. West Jim Krautkremer, Executive Director, Intergovemmentallnformation Systems Advisory Council (IISAC) Mary Kusske, Certified Financial Planner, Kusske Financial Management Ray Navarro, Councilmember, Faribault ABOUT GOVERNMENT TRAINING SERVICE Samantha Orduno, City Administrator, Mounds View ~ Recipient of Organizational Support for Excellence in Training Representative, Minnesota Department of Revenue Award (American Society for Training and Development) Tom Thelen, Field Representative, League of Minnesota Cities GTS is a public organization whose mission is to provide in no- Joyce Twistol, Personnel Director, Blaine vative, comprehensive, practical training and consulting to address the Mary Most Vanek, Director of Legislative and Member Services, changing management and leadership needs of policymakers, staff Public Employees Retirement Association (PERA) and appointed officials in publicly-funded organizations in Minnesota. Joel Young, City Clerk, Chatfield ------------------------------------------------. CONFERENCE REGISTRATION FORM - MCFOA Annual Conference - March 21 - 24, 1995 e paying out a large principal, penalty and interest check that wasn't budgeted. J. Alternative forms of Budgeting There are five different approaches to budgeting. Most cities use the standard "Line Item" budget process. This session will review the other four approaches as well as their advantages and disad- vantages: Periormance budgeting, planned programming budget- ing, zero based budgeting and program periormance budgeting. K Planning Now for Retiring Later: Options for You and Your Employees (Part II) A top PERA staff member will provide details on the design of the retirement benefits available to members of PERA and will touch a bit on the difference between PERA and Social Security. She will also share some thoughts about the future of Social Security and retirement in general. L. Avoiding the Legal Pitfalls in the Employment of Veterans All employers, both public and private, are required by law to give special consideration to veterans from the day they first apply through the day they leave the city's employ. Failure to comply with requirements could land you in court. This session offers a step-by-step process for the hiring, periormance management and termination of veterans. WORKSHOP FACULTY GENERAL INFORMATION REGISTRATION INFORMATION/FEES The fee for MCFOA members is $130 and $140 for nonmembers. To qualify as a member, one must be a current, paid member of MCFOA. The fee includes tuition, course materials, lunches, refreshment breaks, reception hors d'oeuvres and the Thursday banquet. Application should be ":lade on the attached form and mailed to Government Training Service by March 14, 1995. If you have any special health or mobility needs, please attach a note to the registration form. CANCELLATION/REFUNDS Should. inclement weather (or other circumstances beyond our control) necessitate program cancellation or postponement. participants will be notified via announcement on WCCO Radio and other local Minnesota radio stations. Fees will be refunded less a $15 service fee only if cancel- lation n~tification is received by Thursday, March 16, 1995 or if the con- ference IS cancelled. '.e LOCATION/ACCOMMODATIONS Conference headquarters will be the Kelly Inn in S1. Cloud (formerly the Sunwood Inn). Some sessions will be held at the Civic Center. A block of rooms has been reserved at the Kelly Inn at a special rate of $54 plus tax for single and $60 plus tax for 2-4 people. Call the hotel directly by March 8 and mention this program (612-253-0606). A limited number of rooms are also being held at the Radisson Suite Hotel which is connected by sky link to the Kelly Inn. Rooms are $55 for single plus tax and $75 dou- ble plus tax. Room rates include a complimentary hot buffet breakfast. Contact the hotel directly by March 7 and mention this program (612-654- 1661). CONTINUING EDUCATION UNITS The conference carries 1.5 Continuing Education Units (CEUs). The CEU is defined as 10 contact hours of participation in an organized continuing education experience und~r responsible sponsorship, capable direction, and qualified instruction. Conference CEUs are on record with North Hennepin Community College. .FOR FURTHER INFORMATION CONTACT Sharon Washick (for registration assistance) Vivian Hart (for program questions) Government Training Service 480 Cedar Street, Suite 401, St. Paul, MN 55101-2240 612/222-7409 or MN toll free 800/652-9719. e 3005-121101 Name Work Phone Employer Position Social Security # (for CEUs) Street Address (work) City Please check which of the Discussion Groups by City Population you will be attending: 01. Under 1000 03. 2500-10,000 02. 1000-2499 04. Over 10,000 a Please circle which sessions you plan to attend. This does not commit . you, but will help us anticipate group sizes. Thank ~u. Wednesday 2:15 A. B. <9 D. Thursday 11 :00 (E) F. G. H. 3:45 Y J. K. (5) MAIL TO: Registrar. Government Training Service, 480 Cedar Street, Suite 401, SI. Paul, MN 55101-2240 State Zip Code PAYMENT: o First-time attendee . As an MCFOA member, my conference fee is $130. o As a nonmember, my conference fee is $140. o I enclose $25 for each additional guest ticket to the banquet on Thursday evening. Number requested o Enclosed is $ in full payment of all fees (check or money order payable to Government Training Service). Check # o My fee will be paid by my employer. Enclosed is a letter of authorization to bill ($6 charge) and/or a purchase order number. el ; ;~ 1" CLAIM AGAINST CITY OF STILLWATER . NAME OF CLAIMANT Snide>.. ~ vt.'f\6o--.~K- 8Xbl.- AODRESS JglS W. G,\}..(\..~ Ie... ~,..d..-.{\ \1\\\ PHONE NO. 4Ql-\/S1') · WHEN DID EVENT OCCUR1..J:; : - 9.5 3: 15 - .''1'''1') ()N1 WHERE 0 ID EVENT OCCUR 1...1:)1 ) fr 1 D t c< ; Yllt(,:fYv~ G-dj H>P( l0 D;l2..p of+; cE'. ~,:y. ~h()LR,. WHAT HAPPENED1 'Sh P\lf d ;~ \ e ('./ J ~\ \ 1M \1 H II. xv J, '" \'\~~ cL ~ WHY DO YOU FEEL THAT THE CITY WAS AT FAULT?: u.Vcn\0"~ I_C)-\-' - STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED ?\~} ;\ASc.lYJ' WI ~GvJ-f}( tx,.dL 'v fiJ\\:,,'\'\~v. ~ -vtVl 60 :llicJ. 0~ Met ~ch.;t< NA~E OF PERSON MAKING REPAIR; DR IVING CARE -Q. ~~rt...l.'.J'L ffi ~~ e -~ 1-.:J-7 .:?f~ . DATE !^~<.. ~\N\~\~fI- , SIGNATURE You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. Ie e "'. ."..,'.< IfF I ~~ ~/YJ. e 4. --~c/C- ~ ~ ~C(C~ ~ / , ~ ;i;- AR ~~~r::::~~ . ~~~.~ ~ 1/70.... 7~-//o3 -r-fd? -~6 7-..5"" e ~o75 U), ~ 9~~ L ,/7 .....-n I ~', '.~ , . ., ,: . ' ; i I, . , i i I. " , I , i i' ;I If e! e I ! : ~I STATE OF MINNESOTA - DEPARTMENT OF PUBLIC SAFETY TRAFFIC ACCIDENT REPORT (FOR POLICE USE ONLY AS REOUlRED BY STATUTE) PAGE MONTH DATE ,It);L IS A7'}-1dAIII- /rt913 ~ ,PAtI< IIh-. ~'" ~s~ ,l/SQ"6 'h.t ~ OTHER C AMEM..ANCE C OT>lER c AM8lJl>>ICl; OOTHEA C~ C On-ER ,YP CWN€" OF OTHE" DAMAGED PROPE"TY AND/OR YELLOW TAG NUMBER,S> A>l8t.:l.).NCE SERVlCEISI AND/OR STATE AMBULANCE RUN NUMBER\SI CE nIP'O (cG~DIN~7R~TATI06~D'1 O~. r;oY11 IN/ IO~krJ S-lC)I'~~ lJJ...i.lG plOM 1/'1 fJ iJe /y!A;,J .Sf_ N<JIIL rY.f _ IIlVI~"1 tJe.it.J-l~. #_?- _ ;J B YJ1 ,4,;' N_ ~ ~ ~ -:- cl1Ca cI __-p: I. Dn;"e,l -#;).. pq~hl;kcl_.p ~~~~b._ . WovzA ft,ol';u/vJ c--/ qSIe/~ !xc#~~ ) __~ -_ __.See ;f.e/,o-.M ._~ - - I , .- ~-:--=-=~-:::.:.~~-~:.-" ~\ "-- . '$ :l)>- ... . t. ... ______.___~_ ___ .___.l_..~._.___ __.... -* _/- ~SGN - --- --.-- --__---pl--- ___..._ ~-"'" ;';1 ki'l'\- 1 [)IA fJ ;A-~ rJlJ-t -'j.;;'. - ~tiJJ ~ !;: rJ; c cr. rr. 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AND OR CITATIONS ISSUED CE.,ceE V~l~ * I :5 ~ Cv'-fy S~ ~Jc<v 1 D<J~p Ir I/c.k. i1=-1 h~ s'lofJ(J'Jd A-lo"7 fl'-d.e lk c.vrh (),~ ()J tT ~ gQ., eX }N'J "p. V .ah,.c,t #: :L t~;iF wt'r.r trl.-st ~ov~; 0"" L.:;...J~ sT. s~;~ 1N~9 ~~ Slot> S,'CjfV r4N ~H)a..e@J. ro t Cf () s oA lSov~d cj IV IN. ()~~. We,\TH' j:f QL A,' t- \i-€ ;e~a v c1J #=- I · I ~ I UJ PrJ }o..e- ~ "1 S'o'" 'f-l,. c8.ov~J. au-! ~~s B.-t"J(,~ !Jclr'ti nov"'c!, WC~,(..: RDf; .- \.... . III -~ UGHT OlAG.....: ~ Ibl/c.e- o PATROL o SHERIFF ~ o OTHER ~ BOY TYP TFW~R HITCH lCR' GVwR CITY. STATE. ZIP ?3-3'2003-06' '-91\ lOCAL CASE NO. STATE OF MINNESOTA - DEPARTMENT OF PUBLIC SAFETY TRAFFIC ACCIDENT REPORT (FOR POLICE USE ONLY AS REQUIRED BY STATUTE) PAGE YEAR >:; De Ow OFt c c;: r. C Z ~ e FACTOR 1 DRIVER LICENSE NUMBER. 1 FACTOR 2 NAME ,F1RST. MICDLE.lAST) MNUVER ADDRESS PHYSCl CrTY. STATE. ZlP RCOMNO ADDRESS CORRECT VEHTVP FiRE ADDRESS TOW CITY. S7ATE. ZIP 0MGl0C MAKE MODEL YEAR COLOR OMGSEV PlATE . STATE YEAR REO PAS': :=S NESSES - + -. STATE ClASS RSTRCTNS WTHDRWN COMPlIED S DATE OF BIRTH o BICYCLE STATE ClASS OCCUP CMGL~::C or 3 OMG? TRANSPORT 0/ '-I Co O~E COTl-iE~ :: ..w&l,;...ANCE !:!O'fl-IE~ O............:E C01'loEA o -.uNCE D OTHER AMBUlANCE SERVICE,S) AND/OR STATE AMBULANCE RUN NUMBER,Sl ACCTYP - ~ CESCn'PTlON. CHARGES PENOING. ANO OR CITATIONS ISSUED >><rr.L 1:../~ eUvft ~~ .l' .. S1-+ Ii ~ ""-' ~..., ~ ~,~~ 10 ~7U~~ ~KI}a~t""~ ~~t""L~ --'1') , ~ ~.~O ~ 7'C t,..n-t2 SE~"""""""~+'b..(.c~ ~ l)o-r~-.s S.L.~~f.2'r. .OS /Ct ~'h -Jf.C'l2.o.sS c..,.~ (. o-f-. ~IC":, "'~~oss C~""'CIL ~, t/l-e~c:7~s_ ~k~ ~t- .s~tl k:-v9 T'-~ ~ 1""t ((. i\ ~""L. -- .).cl L . .. o-N t-ff-'- '.~S""'_d'~ ,&:>e: .. of . HHr;(C"~ ~,.S"""'. _ ~~~L ~ Cl"l'-y ~~~~~h.- ST1)~ S,~M Q, sl'tl.l~rs'j1-(... CEVlCE ..~....~'" '~.,~ ..~.-.:~~~ .-:::::" ~ ~=-- ..--==v:~~ -- '::t -,'------- -..... . --- - <J ._-- . .-'-- -- '--. -. -., .=: i: ~j;-=.:'.~~~=::=~~~:":' () =~ -~:.:::::--~- ::::.:.. 30 INTREl Z. WEAThE= Z. PHOTOS TAKEN ~ o OTHER SOY TYP TRAILER I HITCH '" .lCR # GVWR . K I ,4-y~~ STAFF REQUEST ITEM e DEPARTI1ENT ~/C kr e MEETING DATE ~6 :;;;- /9?~ DESCRIPTION OF REQUEST (Briefly outline what the request is): ) ~ fi 7Z .. / 4R. /(s {)(1 '1A R/ /?7 ~ #'7 /- R~c t? /1/ @d/ . / A / 7' 9 j- I ;r;, N, .y 4/ h ee.l LJ R I;'" 1-J/;'4 J~u/ / ,-5 ()) uof('?s t~ Ou 1l.1 t1 '/E'i./ C k. I lSeook tl1AN m~) -loR < S7i II W4~'1 Ints ~.,.p "l ,-<:;'7iI/(i~'t!/? FbI? /) -/I ~O, ~fcJ ~ ~ 7Ax t/ .)~~ S-C/7/~ r /.4 X ,II :;;~) C?/ ~ +- t4x.. Ooc)5' e CAev' Fa e /!j Rerc-j:p,s";- ;/;J A~ch .4se ~m IYI?UJ*n1.4A1 //no ft'./,e c; e ( Low CJuof-c-) FINANCIAL IMPACT (Briefly outline the CO"ST, if any, that are associated with this request and the proposed source of the funds needed to fund the request) tJ . J :;J~ OOtJ 8uc&t9';"~ UJ1j,,~~ S~ 6:, /99~ ADDITIONAL INFOR}~TION ATTACHED: YES NO V e ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMIn1 OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. ,7~ ~ - SUBMITTED BY: DATE: ,':)- /cJ-Ps-' e : ~~ "t ~\~ CHRYSLER ~/ymoull1 ~IIIIIII- Dodge Date: February 4, 1995 SUBJECT: One 1995 Dodge I-Ton 4-Wheel Drive Dump Tl1lCk BR3500 dual rear wheels 163" wheel base 5.9 V -8 MPI magnum gas engine automatic transmission 11,000# GVW LT215/85 RI6D AlS tires (6) H.D. service group transmission aux. oil cooler skidplate transfer case amlfm digital clock radio and 2 speakers aimag brilliant blue standard equipment (see attached sheet) 1- 9' Crysteel Heavy Duty Tipper Body 2 yards 12" sides 20" tailgate board pockets Hi-tensile steel throughout, 12 ga. sides, 10 ga. floor 7" long sills, 3" crossmembers 1" offset tailgate hardware Crysteel LB500 hoist 10 ton capacity Elcc1ric hydraulics w/push button controls, single acting Installed, painted, and one set of anti-spray flaps 1 - 9' Western Pro Plow UnimOWlt with plow lights installed (plow light and plow frame come off when not in use) $20.430. TOTAL PRICE INCLUDES TRADE-IN OF 1988 DODGE DUMP TRUCK (VIN. ~TO~O// ~ ,fi~;;;:- General Manager Brookman Motor Sales e e el (612) 777-1316 . 11144 Stillwater Blvd. (Hwy. 5) Lak~ Elmo, MN 55042 . . . RESOLUTION NO. 95-49 AUTHORIZING PURCHASE OF DUMP TRUCK BE IT RESOLVED by the City Council.of Stillwater, Minnesota, that the purchase of a 1995 I-Ton, 4-Wheel Drive Dump Truck with Plow from Brookman Motors, at bid price, hereto attached as "Exhibit A", is hereby approved. Adopted by Council this 21st day of February, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk Ellllllj CHRYSLER ~.., , ~~ ,III_~ Dodge . Date: February 4, 1995 SUBJECT: One 1995 Dodge I-Ton 4-Wheel Drive Dwnp Truck BR3S00 dual rear wheels 163" wheel base 5.9 V -8 MPI magnum gas engine automatic transmission 11,000# GVW LT21S/8S RI6D NS tires (6) RD. service group transmission aux. oil cooler skidplate transfer case am/fm digital clock radio and 2 speakers airbag brilliant blue standard equipment (see attached sheet) 1- 9' Crysteel Heavy Duty Tipper Body 2 yards 12" sides 20" tailgate board pockets Hi-tensile steel throughout, 12 ga. sides, 10 ga. floor 7" long sills, 3" crossmembers 1" offset tailgate hardware Crysteel LB500 hoist 10 ton capacity Electric hydraulics w/push button controls, single acting Installed, painted, and one set of anti-spray flaps 1 - 9' Western Pro Plow Unimow1i: wiih plow lights installed (plow light and plow frame come off when not in use) $20.430. TOTAL PRICE INCLUDES TRADE-lN OF 1988 DODGE Dillvfi> TRUCK (VIN. TOny.Ca~~uaro /~) ~ /'./~ /c ,/.- /. ?~t. General Manager Brookman Motor Sales "-'" '.j j .~ ........K '."-,''4 'f' :~ m :~{~ ~ "-"';.,;. ~.;:. ~"-'>t '-'~ .';~, v~ (612) 777-1316 . 11144 Stillwater Blvd. (Hwy. 5) LakQ Elmo, MN 55042 . i :;~{~~ , ~,..;(!lt.,.. 10' ~,y e - MEMORANDUM TO: Mayor and City Council Diane Deblon, Finance Director ~ FROM: SUBJECT: Proposed TIF Legislation DATE: February 16, 1995 The City Council should be aware ofH.F. #127 relating to the use ofTIF by cities, as it would significantly impact on two projects currently under TIP review by the City and one pr~ject already approved. The author of the legislation (Dennis Ozmont - Rosemount) is proposing the TIP reform "so tax dollars cannot be used to subsidize the building of commercial structures and houses on clean, open, undeveloped land. " The major provisions of the bill would only allow the use of TIP (for districts certified before May 1, 1990) for TIF #1, 2,3,4 and 5 for City of Stillwater to pay bonds issued before February 1, 1995 or satisty written contracts executed before January 15, 1995. This would effectively eliminate the use of TIF for the Simonet or Readex projects currently under review by the City and the agreement for use ofTIF with the St. Croix Preservation Co. (that agreement was executed by the City on January 17, 1995). ... .- MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer \2.- ~ SUBJECT: Hiring of an Engineer Technician DATE: February 13, 1995 DISCUSSION At the January 31 st workshop, I provided information to the City Council supporting the hiring of a Engineer Technician as per the 1995 Budget. This position would provide technical support in a number of areas. Much of this persons time would be charged against various local improvement projects. Also, some of the technical projects this person would work on would reduce consultant charges, therefore, the addition of this position should have a net positive impact on the budget. It should also increase the level of service which the City provides to its residents. At the workshop, Council seemed generally supportive of this concept. However, additional information on the recovery of the salary costs was requested. I have attached some estimated revenues and cost savings which would result if a technician were hired. The years 1995 through 1998 were included in these calculations which were done for the 1995 Budget. The revenue and savings for each year ranges between $61,000 and $90,000. For a comparison I have also included an allocation for my time for 1994 between March and December. My chargeable time for 1994 was $55,739. This is revenue that was not anticipated in the 1994 Budget, therefore, it is excess revenue. The 1995 Budget included approximately $47,500 in anticipated revenues for the City Engineer's time. If we are to take full advantage of the technician position in 1995, the hiring process should begin immediately. This process takes a minimum of six weeks and ten is probably more realistic. Therefore, it could be mid-May before someone is actually available. This would still give us just enough time to complete the sidewalk project in-house. Ifwe wait longer, the feasibility and publi~ hearing process and design and bidding procedures will delay the project to the point where we will be unable to complete the project with our own resources. e RECOMMENDATION I recommend City Council direct staff to begin the process of selecting an Engineering Technician. '95 TECHNICIAN PROJECT REVENUES PROJECT ~_n____'____ _0 __liou~sL__~ TE REVENUE e -- -.-.-" ---~-_._------_..- .-- --...--.-.--- ..--......,.-+..-- --~.._--_._--.-.__._-------.-.~.--,_...__._--_..- SideljlJal~~~oj~t ~E!C3~!~jJ!tYSt~y_~u_____~ _._ ___.JOQ_~?:~Q_~_~.250.00 Side'llCli~ ~Pcoj~~l?~!9n-_~~~~~ _______~n__~_~_____ _ ~__ _ _ __~_?_CJQ____$_4??O_o_ --~~?Q<?:pp- ~it!~~lk P!.el~!-'n~~!!~rl._____. ________ __m_u________?QQ~___$4.?:.?q___n~!?_CJQ:Q9_ Si~ewa~k -Pr_C?je~t _~~s.~ss~_e~_t!<<>IL ___~_n____ _. _ _ _6Q!___$i2.:?9___~?.~.PQ ~ric_~ P()nd Ins.~t_i_()rl____H_____________ _ __._ ____E5.()~____~~~.5Q____~2.~~~..Q9_ Street'projE!ct_s._f=JI~rl_~_e,:,!~_~__ m__ __ __ _ _ J 00_ __ __ _~i2._?9__. ___~~)2._~:Q9_~ Street Proj~!s. C~<?r.c!~rl~tion _ 19Q_ __~?:~_. u~-4.2._59.QQ_ Str~E!! Pr.~~~~~s.s.r1)E!~n_ _ ~___ ___.___~___ _1~QQ.____~2:5() _n~'!~2.5Q~.09_ ~i~~:_f'-,,-ojE!c~ ~~!~i~ati~rl.__ _ ~~_ ____ _u_ _ ___ __ _n _n___1Q<?~ .__~_2.._?()~____~~!?~:()Qo Grading ~~Clrl_ ~_E!yiew__ _ _ m ____ un __ __n__________~?__~_~i2.:.5Q__ ~1.~r~()_ Se~1 ~oat F'!()gr(!m _____ _u~?_J)4.?:_?q_J~~~?::59_ C()o~di~~t~_p_ark_f>r.~~~s____ _~____ n _____________ _~_~~_ ___ u ~"!Q:__~?:?Q.. ~ ~_1l_()9:99~ _....._____ __ __..._ ,_. ,-----.._._-0 .._____....________._.___._ ______ _ _.. . _..__. _______._ __._.._ ______ _._ - - _.~____...__ ______ __'_.__'__'__~_ ._~.--.- ----. -----.. n.... -..- PROJECT ~~'{~N~~~_U_B19II\!:_ .____ n 0_ ___ _____u______u_____-~})-~?.:QQ- _ __ ___..___.._.__ _ .__...___. .."..___..u._ ...___ ~__.___.____.____. __._.__.___.._.._ ____...,._ --'--- -.. ------.---...-..-.+---.-- ..----.--.-..-.--.....----.-----.-------...- ---- .~ l?9?t~J'~V~'!l~rl! M~!l_a.9~~~~ __..__________ u_ u_ ____~1?Q___~~~19___. _~7 i-~?: CJQ_ ~r~v~~~e_L~~_e~er~i~~t ~~P~I'!_n m._U~~~___. U~___ ~_ __ ___1Q<?___n~~:Z()~ ___~~.!27g:QQ_ _ _"_ _ _. ____ _ ..._. .___.____. _ _ ._. _____ _~___..__._.. _____.._.~_____.._ ._~____.______.__._.__._____..___n__"___________._. _.~_._..._._._..._n_.___m____..._____ ~()~~~lJ_~:r-' ~~u ~I\. "'!~GS_~!:J~_IQI~~_____ __ _ ____ . _~~____u _ __, ___m_________~_1 ~_'__1Z?:99_ __ .. _,~._._.__ .__. _n___._.____. .. _. ."._ ___ ____.____ _.._.___ .-.-.-------- .-.--..---.-----~---- -.---.---.-..--...-..--.-.~--.- --..---------------".-.-------. Work on GIS 200 $0.00 .._...... _ _ _ __ n__________.._.__.,..__ __' ____ _n ~ ___._~.___ _.._.__. _____._.____ _._ ___.___...uu_____ ___...___...,..._..u______ --. -._-.._--~-_.._-_._._--- --- Plans & SI'~s.__ n_ __ _~ ___~______m_____n_m~_ ~_____~_1~QQ:________ ~____+~_______~.()Q_ f3 ~Jl(),!~ t~~ C_i~~E!.rl'_~~lJrl_c:~_Ls~I.I.~t;____ ____u~_ 0_ _ _. _____~5Q.___~____ _~~____~~Q:Qq_ ~r~~i~eI t:ch. ~_UP~rt_ t~f>~b'ic Works _nmu_~Q<!L.__.____ .____ _~___!Q..()On ~r.~~!<!~_I~c:~:~l.Ipp~.r:t.~~ Bu~l~iI"!.9____n___m ______~ __ __~l________~_ ___+un_~__~:gQ I --- _~_____m____________ ~ ______________ nu_ -----------_-~----- -----~-- _m____ ~- -- ___~___u_____~ . TOT AL_R_Ey!::~_!:J!:.~A'{~f\l9~S_~~.____ ___u_n__ _+__~ __~_____~. __~__~___._~_6_~ _~?9.Q:QQ e Page 1 '96 TECHNICIAN PROJECT REVENUES PROJECT _ _ _______n _ ___m' HOURS RATE REVENUES e Sidewal~ ___ __n_u_m_ _ _ um______.-------?€>9~--~~?:~Q---~??!6Q<!:Qq- Street P~ol~~~ ___ _________ ~___~~?:~Q.~___n~!1~~~:Qq_ levee~~ppo~_l~I'!.~~9~at>I~L_u________ _____m_ ____._ ___ __ __~'-__ _~?:~9___ _~~~~.()Q_ StorlTl. S~~~/f3.amvin~p~~j~L__u_ ______n__ _____.___ ____ 30<:),__ _ ~?-_~m. ~~~~~~'_C>Q_ ~i~~:~r()j~ts..__ ____ _____ _____ _ _ ___ __ __ ____ ____ __________.------- ___1()Q~___ ~7:?Q__.------~!I?g:oo. . G~~d~rl9B~vi_~~ ____________ __~__ ____ _________m_+______~~____~7.?Q..:_____~!.~?:~_ Se~~~~!_pr~@!:"_ _____ __ u_ ____ ________ ____+ ________~___147.?Q.______~1,~~~~_ P_<1~k~____ ______ _______ ___n_ um__ __ ___ ___ _ u'_ ___ _._________ _.tt(),___~?~()________$1_~~Q:Q9_ PavementM~n~9mef)~_ ______ __ _ _u___m~__u__$~9_:00_L____~3,l:?99:QO__ Lev.ee Supp~~ (~()rl~LJltiI'l9_~~LJ~!i~!!}_____ ____- _____ ___1_QC>:____~:Q9__~__m~?_'pqQ. Q() Other 360 $0.00 $0.00 _ _ __._.. _~........._ ... __.__"<____..,._.__._4___ _ .._ _~."m"__.___. n__ n_____ .______ ._,.__ ___....._ .___n ..._.n _ __._. _._ .._.____....._ .._.'._. ____..__ TOTAL REVENUE __~._ __u ___ ____. __" _ _n__." .__......... ...___._u______ ___ ___ n.___~3--,~Z?.:Q9 1_-- --- +----------+--- r , _ ------- _ - I I I e Page 3 - '97 TECHNICIAN PROJECT REVENUES PROJECT ______n_--tlOlJ~~. ___~~__~_~EVENUE e ..--.-. - ._~...._-- --. ----.---~._._,._._,---- .._."------ -----,-- ..----. -----_._"-- --.---- _._-------_.,,_.__._._-~---_.._------_._--- Si~_eV'o'al_~___.n__ ,______u___ _ ______ _m'_' ____~..__ __~:<:lQ__~1?,QQ<):.0<? Stre~! Pr?je.c~sJ~!i.n~~ti?~t ,_ _nn_ _ ________ _ ,,_ '_ _~__ __~?g:QQ:__~~?__'_Q99.<?<? ~J. _~rri_~~~~~ ___ ___ _ __________ _ _____________ ___~()_.___!?():()()__u_~~_~,<?9Q:Q<? . ~r~dJr1g/Seal_ ~()Clt[F'Clvement M~I)C!g~'!'_el1~ _:... ______!Q()~___~_:Q<>.~_ _ _~,~.Q<>_ ~a.~~~m______ __ _un _ _____ ____ _ _ _____ _n_________5Q.1?O':QQ______~?t~()():_~ ~i~. P~oject~ _,__ _ _ __ ___ _ __ __ _____ ___ ___ _ ________~5g_.___ !5(): ()()___J!?,_~:Q9_ Other SOO $0 .00 $0.00 .. ___ ______ - __ __ .....--.__....0._- __ -..+--~-- -.--.--.-.....--... "'---"-- L n___ -- ---- ITOTAL REVENUES $75,000.00 e Page 5 - '98 TECHNICIAN PROJECT REVENUES PROJECT H()lJ~~H L_~_Pt!1;: REVENUE e S!r_~f'r.oj~!s___u.____ u__n______________. ____ __~.._____~:9.9_:__ J?~.Q9Q._09 N. Hill ._ ______________ ___ ___..____ _ ____._____.~QQ~-.--~?-C?:~Q-__~~_~(}QQ.~_ ~tO!,!! ~~~.!.____._____.___~ ..____ _______ u ______ ._?9Q..~--~:.QQ---~1g!.Q!?Q~9Qu c:3.~~~ingl~~~I_g_o.~t1ECiv~'!l~!1!~Ci~Cl.9~f!!~IlL L_ __ ___~_~L__~?9-,~ L _u_~~.~~Q9._ ~i_t;.~._pro.je~!lS________H _ ____________ ..._____ .__~_ ___ _?QQ ~_.~:QQL_ _~1~.QQQ~ ()() _ I:~:~_~E\I~~~~~_---~=-_--=~-=- ........'...._...'.. ._~80~__ -!Q~-_~;~ e Page 1 Sheet1 e ~ eyv ~~~~~ue i~ E_~gL~~~Ei!l:g E!!!~EPris_~_ ___ _. .~__ _... _. ~... ___.__ _.___.__._..___..___~_.____ __._ .__ ______._ _ u______._.________ -..---.--.--------.. .- --.----.--+ -.-----.-.- _______ _____________________.__.__~barg~~~~~_________________ _fos}ti<?n ___________________ Tim~__ Mark Up _ _ ~_!te~~p.u~__ ----------.----- ---------------.-.-------. $ 69,000 -------- $ 64,000 ~i~_I?!!g~~~r _. ________ _.__________?O~___________?:5 Technican, 75% 2.5 -------------.------------.-.- ------------------------- Secr~!~__.._______________________?5_% _______h__}.:~______~__!} ?5q~ ___ - __ ______.______________ _______ .__~__ ----_..-__0'.-__' _ ________ ------. -.-- .".. -- ~~_~I?l e______ __ __n______________________ ~i~~~alk i!.lll?~~vement P!~~_~!~ons~~~t!or:t cos~=}200~000 ___d _ _ 2.% ~ngin~e~ntL~_________ $18,000 i - !_Q.~Jnspecti?n = $20,~00 5% assessment and Admin = $10,000 Total: $48,000 e Page 1 (j~~~,-J ~ ~0J!;;;t-~, j~9:jc; VIIl SOtJ JOtJES C01\~P^'JY (>751'1 CQh1l11nW,ilp. :f~, pr~pnre: By II: ."''',[ Date" Approved By . 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MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Lily Lake Ice Arena DATE: February 15, 1995 DISCUSSION The lease agreement between the City and St. Croix Catering me. for the operation of the Lily Lake Ice ArenaJBeach provides for a basic yearly rental of $11 ,000 and 4.5% of the increase in gross sales over the base year 92-93. During the discussion stage of the current agreement, the Park and Recreation Commission moved to approve the agreement for one (l) year with the revenues from the rental fees to be put into capital improvements of the facility (see Park and Recreation minutes of 8/22/94 meeting). The City Council also discussed using the revenue proceeds to improve the facilities (at the time there appeared to be a need to repair the roof of the arena), but the Council did not specifically include this in the motion to approve the agreement and the agreement is silent as to the intended use of the revenues. However, Mr. Anderson was of the understanding that instead of paying the fees directly to the City, that he could make improvements to the arena for equivalent amounts. In September 1994, Mr. Anderson had to make a major expenditure to repair the refrigeration system including over $7,000 for freon (R-12 refrigerant). Mr. Anderson is requesting that at least 2/3 of this cost (or $6,000) be paid from the revenues (in the form of a credit or deduction from the rental fee), because the refrigerant had not been checked and/or replaced since 1991. Mr. Anderson has already paid for this work and has alSlJ paid $5,000 to the City (which is the difference between the rental fee of$II,OOO and the $6,000 referenced above). Diane has reviewed the results of operations for the 93-94 contract period and has determined that gross sales did not exceed the base period. Therefore, the total rental fee available is $11,000. RECOMMENDATION Council determine intended use of rental fee and whether or not it should be applied to repair/refill of refrigerant system. Council should also establish a policy and procedure for future expenditures (w-hich should include requirement for prior approval of improvements). e STILLWATER PARKS AND RECREATION BOARD August 22, 1994 it Renee Sorenson has concerns about skating lessons and the ice time she has. Discussion follO\ved about ice time. The Board voted on the motion by Steve Wolff to approve the contract for three (3) years. Seconde~ by Al Liehr. Ayes - 4; Nays - 4. ~~tio~~ied~.,__._____.___ .---------- ~------ -'-'-- Al Liehr made a motion to approve the contract for one (1) year with the revenues from the yearly rental fees to be put into the capital improvements of the facility. Seconded by Steve .J Wolff. All in favor. _________ .+---~-_._----- - --_._-_._----~- Open Space Committee Corey Mohen, representing the open space committee, presented the goals of the group which include prioritizing and identifying open spaces which need to be presented. The Committee has been formed with support by the Stillwater Township Board and the City of Stillwater. The next meeting is September 1st at the Stillwater Public Library. Corey asked the Board if some members would volunteer. Michelle Roettger and Del Peterson volunteered. Parking Adiacent to Benson Park Ann Terwedo presented the issue: City Council haS approved no parking on one side of Orleans Street but has not determined if it should be the north or south side. Steve Wolff made a motion to allow parking adjacent to Benson Park (north side). Seconded by Mike Polehna. All in favor. One Percent Sales Tax Option Steve Russell discussed the 1 % tax option which will be on the ballot this fall. It will be published in the next six weeks. Some Board members have concerns that the money will be used for things other than those identified. Other Business Tim Thompson updated the Board on capital improvement projects. The board has officially joined the NRP A. The meeting adjourned at 8:45 p.m. Respectfully submitted: Ann Pung- T erwedo Acting Recording Secretary Ie 2 MINUTES e- STILLWATER PARKS AND RECREATION BOARD August 22, 1994 MEMBERS PRESENT: Dave Junker, Mike Polehna, Del Peterson, Alan Liehr, Ken Meister, Michelle Roettger, Steve Wolff, and Rich Cummings. MEMBERS ABSENT: Steve Joyce, Rob McGarry, Marguerite Rheinberger ALSO PRESENT: Tim Thompson, Ann Terwedo, Steve Russell, Renee Sorenson, Dick Anderson, Chris Aamodt Chairman Junker called the meeting to order at 7:03 p.m. Approval of Minutes Del Peterson made a motion to approve the minutes of May 22, 1994. Seconded by Al Liehr. All in favor. Renewal of Lily Lake Ice Arena Operating Agreement Richard Anderson, St. Croix Caterers, was present to discuss renewal of the Lily Lake Ice Arena operating agreement. Dave Junker questioned why summer hockey did not occur. Mike Polehna added that some arenas do stay open in the summer. Many members of the Hockey Association have to go across the Twin Cities to play hockey. The Board discussed the possible usage of the arena during the fall for hockey classes. Dick Anderson stated that the arena needs to break even. Chris Aamodt stated that the arena is a public facility and does not necessarily need to make money. Capital improvements need to be made to the facility especially the roof. Steve Wolff made a motion to approve the contract for three (3) years with the revenues from the yearly rental fees to be put into capital improvements of the facility. Al Liehr seconded the motion. Discussion followed regarding fees and rates. Chris Aamodt would like an updated fee schedule. Rich Cummings asked if the rest rooms could be improved. Mike Polehna stated that the locker rooms could be improved with volunteer help. The Board reviewed the agreement with the school district and hockey association. e ORIGINAL LEASE FilE COpy e This agreement, entered into this 1st day of October, 1994, by and between the City of Stillwater, a municipal corporation of the State of Minnesota, hereinafter called "City", and S1. Croix Catering, Inc., a Minnesota Corporation of Stillwater, Minnesota, hereinafter called "Tenant". witnesseth: WHEREAS, City is the owner of the premises commonly known as the Lily Lake Ice Arena (the " Arena"), WHEREAS, Tenant is desirous of leasing the Arena to Tenant for the operation of a skating rink:; NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions herein contained, the parties mutually agree: 1. Demised oremises and prooertv: the Lily Lake Ice Arena (as the area is described in Exhibit "A", and that personal property described in Exhibit "B"). ~ V 2. Term of agreement. /~ term of this agreement shall btt'O'r a period of one year commencing on September 30, 19~ and terminating on October 1, 19~ unless sooner terminated as hereinafter provided. 3. Rental. Tenant shall pay as rental: (a) The basic yearly rental of $11,000.00 payable monthly. (b) Four and one half percent (4.5%) of the increase in gross sales over the base period which is the same period of the 92-93 season. The rentals shall be paid at the office of City Treasurer in the following manner: (a) The basic monthly rental shall be payable in advance on the fIrst day of each and every month. (b) In the event that the total gross sales exceeds the base period, that percentage rental shall be paid within thirty (30) days after the end of the month in which it was exceeded. All checks shall be made payable to the City of Stillwater and any overdue rent shall bear interest at the rate of 8 percent (8 %) per month, and in addition any rent more than 15 days overdue shall result in a penalty of 10% of the amount due which shall be payable as additional rent. Failure to pay the rent when due shall constitute a breach of the agreement and shall be grounds for termination of the agreement by City. 4. Gross income statement. Tenant shall present a statement of the gross income of the Tenant for the month at the office of City Treasurer within 15 days after each month. Failure to comply shall constitute a breach of this agreement. 5. Inspections of records. Tenant shall keep accurate records of all sales and receipts in ) e 1 accordance with the book-keeping systems as City may approve; and City shall have the right to inspect the books, records and inventories of the Tenant at any reasonable time for the purpose of ascertaining the correct amounts due the City under the terms of this agreement. e 6. Performance security. The Tenant shall deposit with the City, as security for the full and faithful performance of this agreement by Tenant and which may be used by City for the purpose of remedying any default in the performance of any of the terms of this agreement, a surety bond in the amount of $150,000.00, executed by a surety or sureties approved in writing by the City and the office of the city attorney, naming City as obligee and Tenant as principal. 7. Scope of lease. Tenant shall provide ice time to the general public without discrimination as to race, color or creed. Sales shall be limited to ice time, food items, and restricted to soft drinks served in paper cups, coffee, tea, shaved ice, candies, light lunches, sandwiches, popcorn, peanuts, ice cream products, and such similar items. The price charged by Tenant for ice time, services, food and drinks shall be reasonable and shall not be in excess of prices prevailing elsewhere for the same kind and quality of service and shall be subject to the approval of the Stillwater Recreation Commission. At no time shall Tenant sell or give away any alcoholic beverages, or allow any alcoholic beverages to be consumed on the premises. Tenant shall not allow any person to live or sleep on the premises, nor shall it permit disorderly persons to remain upon or loiter within the premises. Tenant shall not use or permit the premises to be used for any other purpose, or for any unlawful, immoral or indecent activity. Tenant shall confine its activities to the area rented by it under the terms of this agreement. 8. Alteration. repair or imDrovements. Tenant shall not make any alterations, repairs, or improvements to the building or to the area immediately surrounding the building without obtaining the prior written consent of the City. Requests to make any alterations, repairs, or improvements shall be in writing. Any such permitted alterations, repairs, or improvements shall be made at the expense of Tenant and shall become the property of the City. 9. Maintenance of Property and Responsibility for Dama~e. Tenant shall be responsible for the reasonable and proper care of the Ice Arena building. It shall repair, or cause to be repaired, any damages to the property or equipment caused by itself, its employees, agents, guests or patrons. Tenant shall keep and maintain the building in a clean and sanitary condition and shall comply with the rules and regulations of the Washington County Board of Health. Tenant shall be responsible for the proper removal of all garbage and refuse from the premises in a timely manner at its own cost. 10. Utilities. taxes and other chan~es. Tenant shall contract for and pay for all utility services, taxes, or other charges incurred or assessed against the operation of the demised premises during the term of the lease. 11. Snow Removal. City shall be responsible for plowing the parking lot, and the Tenant shall be responsible for all other snow removal. 2 e 1 12. Comoliance with laws. Tenant shall observe and comply with all laws, statutes, ordinances, rules and regulations of the United States Government, the State of Minnesota, the City of Stillwater and the County of Washington, or any department or agency of the above. . e. 13. Eauipment. The equipment defined in Exhibit B is leased to the Tenant in an "as is" condition, without warranty or promise to the Tenant as to its fimess for any purpose. The equipment shall be maintained by the Tenant in accordance with standards established either by the City or be the manufacturer of the equipment and in good operating condition, and the equipment shall not be neglected or abused by the Tenant. The equipment shall be returned to the City at the termination of the lease in the same good condition that it now is, only ordinary wear and tear expected. The Tenant agrees to make available to the City the John Deere Model 90 Skid Loader for use by the City for the plowing of city sidewalks, provided that the City's use shall not interfere unreasonably with the needs of the Tenant in furtherance of its responsibility pursuant to this lease. The City shall be responsible for all operating costs associated with the loader during City use and shall pay to the Tenant $25.00 per hour for each hour of City use. Tenant shall furnish and install at its own expense any other equipment, materials, furniture or supplies required by it for the proper operation of the Arena. Tenant's equipment shall be placed and installed only upon the written approval of the director of parks and recreation. 14. Hours of operation. Tenant may operate the Arena during any hours of the day without limitation, however the tenant shall remain open and shall honor all contracts for ice time made by the City with users and assigned to the tenant as part of this agreement. Tenant shall maintain the open skating schedule and the figure skating schedule that has been established by the City during the term of this agreement. 15. Destruction of oremises. If during the term of this agreement the demised premises are destroyed or damaged by acts of God, war or other catastrophe, so that the same is unfit for occupancy or use, the rentals shall abate until such time that the premises shall have been duly repaired and restored by City, whereupon the lessee at its option may terminate this lease or continue thereunder pursuant to the terms and conditions of this agreement. A prorated portion of any rental prepaid, prior to the destruction or damage as is contemplated by this paragraph, shall be refunded for the period Tenant was Dot allowed the use of the premises. 16. Subletting and assignments. Tenant shall not sublet the whole or any part of the premises, nor assign, hypothecate, or mortgage the lease or any or all of its rights hereunder without the prior written consent of the City. 17 . Duty to City. Tenant shall use its best efforts to insure that the public using the premises is treated in a fair and courteous manner. Further, the Tenant shall use its best efforts to promote the sale of ice time and to meet and accommodate users and scheduling of contract ice time at all times during the term of this lease, even after it has determined not to renew this lease. Tenant shall honor the priority that the City has given to ISD #834 and the St. Croix Valley Hockey Association with regard to scheduling and price. e 3 18. Indemnity. Tenant shall so conduct its activities upon the premises so as not to endanger any person lawfully thereon; .and' shall indemnify, save and hold harmless City and all of. its 'officers, agents and employees from any and all claims for losses, injuries, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of Tenant, its agents, officers, employees, guests, patrons, or any person or persons admitted to the premises while the premises are used by or under the control of Tenant. e 19. Insurance. Tenant shall purchase and maintain the following insurance during the term of the agreement: (a) Public liability insurance in an amount not less than $200,000 for injury to one person in one accident and $600,000 for injury to more than one person in one accident. (b) Property damage insurance in an amount not less than $1,000,000. (c) Fire insurance in an amount equal to the replacement value. of the building and the improvements thereon, as approved in writing by the director of fmance. All insurance required herein shall be secured from an insurance company or companies which shall have been approved by the director of finance and the office of the city attorney, and shall name City as an additional insured therein. All insurance premiums shall be the obligation of, and shall be paid by, Tenant. All insurance policies and evidence of the initial payments made thereunder shall be delivered to the director of finance at the signing of this agreement, and shall be held by City for the term of this agreement. During the term of this agreement, Tenant shall also deposit with City all evidence of additional premium payments made under the polici~. Each insurance policy shall contain a clause whereby the insurance company shall agree to give written notice to the director of finance ten (10) days prior to any cancellation or alteration of the policy.. In the alternative to this coverage, the Tenant may provide other alternative coverage such as a combined single limit policy as is approved by the office of the City Attorney. 20. Breach of contract. In the event of any breach of any of the terms or provisions of this agreement, City shall have, in addition to any other recourse, the right to terminate this agreement, to enter and obtain possession of the entire premises, to remove and exclude any and all persons from the premises, and to remove and exclude all property of Tenant therefrom, all without service of notice or resort to legal process and without any legal liability on its part. 21. Inspection by City. City shall have the right to make inspections at any reasonable time to insure compliance with this agreement. 22. Surrender of premises upon termination. Upon the termination of this agreement, Tenant shall peaceably surrender and deliver up possession to City of the demised premises, including all improvements or additions thereto, in good order and condition, reasonable wear and tear excepted. 23. Termination. This agreement shall terminate for a breach of any condition, and, if not before, one year from the effective date. If either party desires to renew this lease for additional periods, it must send notice of its intention to do so to the other party at least 90 days prior to the termination date. Negotiation for a renewal period must be complete at least 30 days prior to the termination date e 4 unless both parties agree to a later date in writing. Neither party is under any obligation to renew. e .' Modi Weldon, City Clerk ST. CROIX CATERING, INC. By Its By Its STATE OF MINNESOTA ) ) 55. COUNTY OF WASHINGTON) -'1& ~ ~ . The foregoing instrument was acknowledged before me this /IJ..!:: day of ~ , 1994, by Charles M. Hooley, Mayor, and Modi Weldon, City Clerk, on behalf of the City of Stillwater. ~~j~ . TARY UELIC .. . '. ~.. NILE L. KRtESa ~ J.I" NOTARY P\.JBUC . MINNESOT" WASHINGTON COUNTY My eonm. EJp. Nov. 2ll. 1996 STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) . .rt . The foregoing rtrum<m.t was ackoowledged before me.tbis 2J- day of ~O I .' 1994, by A l (A~ /}/'o'J;U,l\m..- ,...aftd (J /16" {I t1' .e/V( , on behalf of St. CrOIX Catering, Inc. ~~ NOTN<< . BL~ I' .~^. I ROBERT G BR!(jL:~ I e. NOTARY PUBLIC MINNESOTA WASHINGTON COUNTY My Comm EXpll8S Apr 9. 1997 . . I. 5 _,~1~ . I ~l .. =' ~ ,":." . . . .. I .'". ""'-~... 1- ...... -..... .. .-< "'.. ,.._r' I . . ,. . ;~, ;;...; . . - . ~'~ t.;. . . I _. ....., , ".r' ",". :~"(P~.;:';"~:1<:~;~<;':.:;': :'.-.']' < >.. .....,.. ")l'ULY l.t~r ":-:~:/l I 1'.0. ro~ n.i :~Hu';~m~. 1~ !=;:.;;j2 .!Lb lILY.: f!jf~ Jv~' Uf.Y utE N:ft.~,\ NO :~(a.:i:1I1 1':1 ~ i "~.l.1'!r. t '-k.o: l !!....L' 11.l.!l {It/tH, :' .'1): (;r'.~.i,:.' !\11:.': l"I0I/'."! P"", t,ll\.': lO/1/i-JA1 r~::: !t:'f ;m~. ')//1/'>1 1':1.1'..': .1 ... i- N ~ - . 0!Ja,1t1f'/ .........----...-___._..,.__...._-......_~W'_..~ ____....___..__ _......_...._..... _........_,._...._......... ......__________."'. 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Ii Is R..U f1",fri~t>r:,lnt ~~'~1 ~lldt/.UM lip,te d(> ~j I"'.. l.Jy P('l.1Y f~(' by~(Xb!t '.4tllj (:)r.nt.'I;tt'f'i I t..ltl.'r !tlVr..'k 1;'Jt QJU~ 6. st lti :Jill'1s T.l'.( Jf!1R'i N:r.rm Ceil' tU1'f, r..~O.l'(tf.) roullll~ 1. C<'.t,"Q 1.t(X)j 1. ((;IX) 1.co."I.) a ,l:(l'~l) 1.WJ:) 3.1X(\) LI).C~):f) l-i:ur.. 3.rXOJ iicllrs " ~. i~:O 7.;<:/).::1) 11 li' . '):CO l'.'U f ~. ~oco ~.).~O . IS..;:))) m.~J; , ~J.:),':':> f...')5 ~ ij . X~/I l,:1I} j l'U.[,~m 141.vl i U.,:~:!;i) III C-..I :~!.:.!) ~ ~'1 ,')[):O '~r;; ...:.0 11 'A.'itfi,) i~U.;:O ~ r"tll f),8 ;lfil! r..r4ble 9,3S.U TO OURc'UScTOMERS $ q, O~c;l ! {rl CUSTOMER RELATIONS IS THE HEART OF OUABUSINESS,OUR GOAL IS SA TISFACTIOI"t----- _ . .-/ THANK YOU FOR THIS OPPORTUNITY TO SERVE _Y9U..if /: " (7)" i ~ '5 :;'V(J()(Jl. M-u-.~. HOT WP REFRIG~IrIbL.A-AIQ...CC1hlDlrICl!\UbJG... . J:!EATING.~<tLEMS .to..CAMCO LUBRICANTS . PROCESS PIPING Post.lt'" brand lax transmina~ memo 7671. 1'0 1. Co. RNEFlS SHEET ~ ITION e 24 HOUR SERVICE GENUINE VILTER PARTS .. .' . . } . ." . (;'i:;_';~ ~:.~'} , .__;::~:.;;:?c::::;';';'~:Z?~t.tc';:?:.:_;::~~f;~-:.:~; ~: : '.:: '. : : ....'. :. ,.,.-.... ,.~ '.- ". ~ , ~:-,'ha.#... ,......,:..... ,..-....~..""""'J:..:.-.,.....~~"",..~.i\Il,;._1:..",.."".t:'~...,.:"-,J:I:.."..$.I':,,;:,. ~'..'~'_ ".:' .' .:.' " .' r " w. '. . -:;~~:;.,~,,~,;,:::..:::.:1-fto~~~w~.:.::..,:,;.i.l~.::.:_:~.1c~...:::~..~;:~~~::.. '~'ri .'~~...'J...2-.. ~ ~..i':":"'_",,~,~:- .~.'.~' ," '~~. .. . '.' . ".-;.. '.. .~. c~. :1-- /2-1 { 15 e MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Council Workshops DATE: February 15, 1995 The following schedule is an updated schedule (which is somewhat tentative after March 21st) to conduct workshops on various items/issues: DATE WORKSHOP ITEM e 4:30 p.m., February 21 l. 1995 Building Department work programs 2. 1995 AdminlFinance work programs 8:30 a.m.-4:30 p.m., February 25 1. Team Building Workshop 7 :00 p.m., February 28 l. Tax Increment Financing a. Review of existing districts b. Review of existing projects c. Review of City policy 4:30 p.m., March 7 l. Update on proposed new Interstate Bridge 2. Review status of Levee Wall project 4:30 p.m., March 21 1. Human Rights Commission and ordinance 7:00 p.m., March 28 1. 1995 Police Department work programs 2. 1995 Fire Department work programs 7:00 p.m., April 11 1. City goals and objectives - e 4;~ Memorandum To: Mayor and Council e From: Modi Weldon, City Clerk Date: February 14, 1995 Subject: 1995 Council Meeting Dates The regular meeting dates for Council are the first and third Tuesday of each month. Two meetings will need to be rescheduled: July 4 - Holiday November 7 - School Board election - (no meetings allowed 6 p.m - 8 p.m.) Council will need to change either the time. of meeting or date. Following are the dates of the remaining meetings: February 7 and 21 March 7 and 21 e April 4 and 18 May 2 and 16 June 6 and 20 July ~ and 18 August 1 and 15 September 5 and 19 October 3 and 17 November and 21 December 5 and 19 Council direction is requested for the rescheduling of the July 4 and November 7 meetings. e e e - MEMORANDUM TO: Mayor and Council FROM: City Clerk RE: Ordinance No. 805 DATE: February 17,1995 Information on the possible second reading of Ordinance No. 805 will be provided by the City Attorney at Tuesdays' meeting. e - e MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer t:~ SUBJECT: Feasibility Report for the Kutz Addition, LI 308 DATE: February 14, 1995 DISCUSSION The developer for the Kutz Addition has requested that the City complete the improvements to this site through the public improvement process. In order to do so, a feasibility report must be completed. , ' SEH has estimated the cost of this project to be $123,000. This includes a 35% mark-up for engineering, overhead and administration. Since the developer's engineer has done much of the engineering, this 35% mark-up should be conservative. The estimate of $123,000 includes a minimal amount for grading. $123,000 split amongst three lots is $41,000 per lot. This is very high for a project of this size, however, given that the developer has agreed to all of the costs, the project is therefore feasible. RECOMMENDATION Given that the developer has petitioned the City for the improvements and signed an agreement to pay for all of the improvement costs, this project is feasible, and I recommend Council pass a resolution ordering improvement and preparation of plans. RESOLUTION NO. 95-47 oe ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR KUTZ ADDITION, L.1. 308 WHEREAS, a certain petition requesting the improvement of Kallie Court, a new street east of Green Twig Way, by construction of street, sanitary sewer, storm sewer, watermain, etc., was duly presented to the Council on the 28th day of July, 1994; and WHEREAS, pursuant to resolution of the Council adopted November 15, 1994, a report has been prepared by the City Engineer with reference to the improvement, and this report was received by the Council on February 21, 1995; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: 1. The Council finds and determines that said petition was signed by all owners of real property abutting upon the street named as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted February 21, 1995. 3. Short Elliott Hendrickson, Inc. is hereby designated as the engineer for this e improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 21st day of February, 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk e .~Sat 35:!S VADNAIS CENTER DRIVE. 200 SfH CENTER, sr .PAUL. MN 5S 110 6124!JO.2OCO 800 325.2055 AFiCHITECTURE .. ENGINEERING .' ~NVJ.l~ONMENTAL TRANSPORTATION. February 15,1994 RE: City of Stillwater Myrtle Street Concrete Pavement Rehabilitation LINo.307 S.A.P169-08 SEH No.A-STILL 9413.00. Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082-4898 Dear Mayor and Council Members: e. We are hereby requesting approval from the Council to advertise for bids for the Myrtle Street Concrete Pavement Rehabilitation project. As you may recall, this project extends between 'Owens Street and 5th Street on Myrtle Street. This project consists of rehabilitation of the concrete pavement which includes joint repair, isolated pan~~,replacernent, sidewalk panel replacement, and profiling of the concrete smface. The plans and specifications for this project were approved in the Fall of 1994i however, as a part of the Mn/DOT State-Aid review, certain vertical curves do not meet the present-day Mn/DOT standards. Therefore, the City had to apply for a variance for the speed limit to reduce from 30 miles per hour to 29 miles per hour and 27 miles per hour. This variance has now been granted and State--Aid has reviewed the plans a second time and the district office will be sending the approval to the main office. We propose to advertise for bids in the Gazette and Construction Bulletin on February 24, March 3, March 10, and to receive bids on March 20. We will review the bids and have a letter of recommendation ready for the Council at the regular meeting on Tuesday, March 21 for consideration of award to the contractor. c As I said, recommendation requested is order advertisement for bids. If you have any questions, please do not hesitate to call me at 490-2016. Sincerely, Short Elliott Hendrickson Inc. ~ t?Cf#~ Richard E. Moore, P.E. e be c: Clayton Eckles, City Engineer SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN sr CLOUD, MN CHIPPEWA FALLS, WI MADISON. wi RESOLUTION .NO. 95-48 ORDERING ADVERTISEMENT FOR BIDS MYRTLE STREET REHABILITATION PROJECT, L.1. 307 e WHEREAS, pursuant to a resolution passed by the Council on August 2, 1994, the City Consulting Engineer has prepared plans and specifications for the improvement of Myrtle Street from Owens Street to North Fifth Street and has presented such plans and specifications to the Council for approval; WHEREAS, such plans and specifications were approved by the Council on September 6, 1994; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: The City Clerk shall prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three days in the Construction Bulletin and the Stillwater Gazette, shall specify the work to be done, shall state that bids will be received by the City Clerk until 11 a.m. on Monday, March 20, 1995, at which time they will be publicly opened in the Council Chambers of City Hall by the City Clerk and Engineer, will then be tabulated _ and will be considered by the Council at '7' p.m., March 21, 1995, in the Council .. Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of such bid. Adopted by Council this 7th day of February, 1995. Mayor ATTEST: City Clerk e . . . MEMORANDUM TO: Mayor and City Council FROM: Diane Deblon, Finance Director DATE: February 21, 1995 SUBJECT: Loan to St. Croix Valley Cable Commission For the City Council information, if the City were to loan the $15,000 requested by the Cable Commission: with the repayment schedule at $500/month, the term would be approximately 34 months and the latest government note rate for this term is 7.15 percent. ~ CENTRAL SAINT CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION February 14, 1995 The Honorable Jay L. Kimble Mayor Stillwater City Council City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Terry Zoller City Council Member City of Stillwater 216 N. 4th Street Stillwater, MN 55082 1941 South Greeley Street StilIwater, MN 55082-6012 (612) 439-8803 Gene Bealka City Council Member City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Eric Thole City Council Member City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Rich Cummings City Council Member City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Re: Ce~tral St. Croix Valley Cable Commission Dear Mayor and City Council Members: The Central 5t. Croix Valley Cable Commission has experienced significant legal fees over the last several years dealing with claims brought by a former consultant of the commission. All claims were eventually resolved in favor of the Commission. However, extensive attorney's fees were incurred in defense of these claims. The balance due for attorney's fees owed to Moss & Barnett on February 1, 1995 was $27,000.00. I have been successful in negotiating a settlement of this bill, however, and the attorneys at Moss & Barnett have agreed to accept the sum of $15,000 in full payment of the $27,000 bill, provided that the $15,000 can be paid in a lump sum. I am writing to ask if the City of Stillwater would consider advancing $15,000 to the Central St. Croix Valley Cable Commission as an intergovernmental loan to be repaid to the City at the rate of $500 per month with an acceptable rate of interest. This loan would facilitate handling of our day to day operations and our management of the cable franchise. We appreciate your consideration. Yours very truly, ~~.~ Ann M. Bodlovick Chairperson AMB:rbe Representing the Cities of Stillwater, Oak Park Heights and Bayport and the Townships of Stillwater and Bay town e ANN M. BOD LOVICK, Chairperson SHARON RIDGWAY MARY KREIMER.ADRIAN DEAN KERN DOUGLAS BEEDLE JACK DOERR, Vice Chairperson LARRY HERING, Secretary!Treasurer GARY TALBOT GERALD SANFORD j,tii:ceV~~.-li " ~ f.."",.. ,: _~ LAW OFFICES O~e 2r.~ 4 e MOSS & BARNETT A PROFESSIONAL ASSOCIATION 4800 NORWEST CENTER 90 SOUTH SEVENTH STREET MINNEAPOLIS, MINNESOTA 55402-4129 BRIAN T. GROGAN (612) 347.0340 TELEI'1I0NE 16121 347-0300 TELECOPIER (6121 339-6686 February 13, 1995 Ms. Ann M. Bodlovick Chairperson Central St. Croix Valley Joint Cable Communications Commission 1917 S. Greeley St. Stillwater, MN 55082-6012 Re: Payment for Legal Services Rendered by Moss & Barnett to the St. Croix Valley Cable Commission Dear Ann: e Pursuant to our telephone conversations I would like to confirm our agreement regarding the outstanding balance owed to Moss & Barnett by the St. Croix Valley Cable Commission ("Commission") for legal services rendered by Moss & Barnett over the past several years. In particular, the Commission currently has an outstanding balance with Moss & Barnett of $27,391.35. Moss & Barnett will accept payment of $15,000.00 on or before March 31, 1995 and in return will write off the remaining $12,391.35 of the total outstanding amount due. By accepting payment of $15,000.00 for the outstanding balance, Moss & Barnett will be agreeing to a 45~ reduction. Upon receipt of the $15,000.00 payment, the Commission will have a zero balance with Moss & Barnett. This agreement is strictly conditioned upon Moss & Barnett receiving $15,000.00 payment from the Co~~ission on or before March 31, 1995. If the Commission is unable to remit $15,000.00 to Moss & Barnett by March 31, 1995, Moss & Barnett reserves the right to collect the entire unpaid balance of $27,391.35 from the Commission. Moss & Barnett values the relationship it has established with the Commission over the past several years. We hope that this settlement will ease some of the financial burdens faced by the Commission at this time. We look forward to assisting the Commission in resolving any legal issues which may arise in the future and hope that the positive and mutually beneficial relationship we each have enjoyed will continue for many years to come. e MOSS & BARNETT A PROFESSIONAL ASSOCIATION Ms. Ann M. Bod1ovick February 13, 1995 Page 2 Should you have any questions regarding this letter or other issues with respect to the settlement of the Commission's outstanding balance with Moss & Barnett please feel free to contact me. Very truly yours, MOSS & BARNETT A Professional Association BTG/slo 906ZBTG e.i~;:}: >>t cc: Mr. John Grobe, Director of Administration Rick Johnson, Chief Financial Officer Carol Hodges, Accounting Administrator ... . .-. e e e , MEMORANDUM . TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: February 21, 1995 RE: ON-SITE SEPTIC PERMIT FOR RESIDENCE LOCATED ON HAZEL COURT (LOT 9 - BLOCK 1) The site is located north of Hazel Court Browns Creek and a steeply sloped ravine runs along the northern property boundary (see attached location and site map). The applicant has submitted soils information but not a site plan locating the proposed house and ravine and grading, draining and erosion control information required for the city engineer's review. Because the extension of city services is contemplated at some time in the future, it is recommended that the council consider requiring a waiver to contest the extensions of future water or sewer service to the area. Recommendation: Approval with conditions. . Conditions of Approval 1. An on-site sewage treatment system application shall be filled out completely and filed with the community development department before building permits are issued. 2. An on-site grading, drainage plan including stabilization and erosion control measures shall be submitted for city engineer approval before building permits are issued. 3. The soil excavated for the basement shall be removed from Brown's Creek ravines or methods of slope stabilization applied to the fill as required by the city engineer. 4. The applicant shall sign a waiver of protest to the extension of sanitary sewer and water services to the area. Attachment: Memo from Allen Zepper, Building Official . ~. of e iR~ ~(:nt he h- onG inl~, ~i J CffiJil r;,.I\1 r::13n ---. o:o.y or ---.. . ,t;; . -.. - o'eloe'k---;1.r.;"4i'i! ..alllliiIY r"cnnlod ill ;toull1l1/:Lon l:ou"Ly ::co~ By countY1fc~" ;o~;;;;;;t-;;t"....rkod S1....Clt.IILS 1}774. Diatanoe. ohovn aro ~o ~he near..t hundred~h of a foot: 1.0. 60 ellual.. 60.00 fee~. For information on Burlincton Ilor~horn 1I0Hroa,\ Company rlr.:h~- of-..oy 000 llioLrlot CourL rHo Ihunbcr A1648, entered 1n RCGluter Numbor I, l'IlCe O}O. (right-of- 'way was taken by condemnation pro- cedingo in llovo,nbor 1069) , . ~+ C,.J , ~'II ~~<,~;~ m~ l ". .1_.. Lllo City 0 r Still- of of ton :a,~n(:J .'.a.yor :;Jt~n(:II_ CIl'l':: r of v. --- 'line_ : ,.....# ;,"otl' "'!"II':...,. '4.1 -'."~7 19_. tu ,., '- :~ un ~ "'.. : h t:~ I., r ~; ';t ! .' ... '.:.., ~ ',\ , ~ " '. '\ ,I ~ .\' ~, \. ~I ;" I, '1, , .. ..~! t l ..'l >. l " .1 <- " :',,(;\ ',"! :: '. a ::'",ol . li:i;; ;;n-i;, I till' 111;1 .11"1' I th.1I1 \ 1 .'h.... ........ . .;;': .:~".; i ,., ,. t."" ..', ,.............. ..... ',' >,. h.... ...."." l' 1.1~::~..,7i L.o~VVlA-;O S,.,,,,..j1~. C..H.:w. !k~. s~ 'If:',/; "hlW. (p ___ .----1--- - - .....~ ---._----~ - A..!.''"'-P....l'~,...' ~ iI''''lI.6~~'tt.:; "'~tf ,;;J~F':..t...4. .0".....,:". ,p",:.:...",..",.) ~. --- ,,. ,.J"{I~" ,'" ,In.,~ ....""'4('". ,,~~,).f..J..JU:~If."L_L€'tL.'''4f.Ja1). ____- - _ ~.. .III. 1-- _ "6~.J1'$ 'e .111.1~ ... ~.. .-:_. ,..., 1'1' /"'f~",'J/l/r /,.1, ," ~~ ~~ _-3~ ".".".,,,'. 2 ... IS. Ii .1'.. t.., ? : . ~ ' .. .. ~ '" - .. ~ .. I ;...~ ~ .. ... ': ~. "oO . . '" r~ ~ 't ... .~ : ~ 'll'~l' .., i/'r,,'" ,'~~i::::.~' 7 BLOCK ~ , . . . ~) .. . . . . " " On ~ ~ 1 ,..""" .,,;:, ", " ,If'" 5 > .. , . . ,f'" r?:;:.::.. :;i:'::: '~'. 1:: ';~'.,..J'..J. M' . .. H.4rEL ~~. . I... ,\.' ~ ~. ........... .JOt' ."01.. ..' .,-1.,......': ".11.....-......., ",t " ST~EI.T ~... . ~l rtf.' (: " ~~1'.~. ' ( . . . . ~ . f .~""....' ......" ....1.', .... '. '; . "....'" ...... ,'.' ...... ... ...., ''''J \ '"J \ , \: , . -, \\11 .~ .."" '.' ."'" ., ..., ,. ~ ~ - .-- :.-;:;~. t~~~' ;;,:~.; ,. //', . /. ',?,rR ..)j; I. r'" 1'1 ~, .n! 'D l' '\ '., :.". ' ')I :~ .) t J 'l II) ". " '\ .~ /b .~';' '~ '" Cr)' :- ~ . . ...., ,'. : :~J. " :~:"'I " ~ ;,. I ',., , . .. .. .". ""..' " .... 1,1 -, (.) I Jl ~ (J ~ a' r.l c.~ c.~ c.; .::;) ~ c: ~s ;.= d- s:.> <: \:) .:I <..:: P> ..to ~ (" ~ t-....:: Q ::,.. ~ tJ p 1 tl) ..... Ii Ii ::s'~ ro. 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I' I , \ , I \ . , , . ,',. . . , , /, , .. ...' t 'J -t "" O' ,f l.l '^" ~~ . \OO-f, . p;~ C. ~ 6 ~ ~ ill ~ \4 . .., .~ c:; N' '"' ~ 'd ~ '0 PI Ii \i ;(') X ~ ~.~ o g ~ -:1 ~ 6~ :;l -t .~ ~ .~ ~ . ...,. cu CIJ . c+ . , .P, o~o.o~ 1Uc+ . 1-., (t) ,.1. 11 ~.ti : I'll c~......coti" :J' [J) 0 co ~ ~ CD c" c+'O \ ,1> 0 [ I (:J H Cfl Ii <- ~ st, f.i ~.,~ d' ( ~~g~~~: \{) ~ re <[.1) o tj )oJ' \ 14)p.?,~ ~ :" ? '< . . . , -, ("I,_,/7.-i/ , /:1' , . - ....- Application No. APPLICATION TO INSTALL ON SITE SEWAGE TREATMENT SYSTEM CITY OF STILLWATER, 216 NORTH FOURTH STREET, MINNESOTA 55082 City Code Sec. 29.03, Subdivision 3: Installation of individual sewage disposal system. "No individual sewage disposal system shall be hereafter constructed without a permit by the City Council." Application Fee: Location of proposed system Owner of property Applicant Address Install er Use of building New Installation [] Phone No. A lterati on 0 Repair 0 Other 0 The following exhibits are required as part of this application: Percolation Test: Approved Soil Boring Report: Approved Building Plans: Date Received Site Plan: Site plan shall be drawn to scale showing location of buildings, lot lines, percolation test, soil borings, proposed location of system and water well, location of existing systems and wells on adjacent lots and topography of lot. Site Plan: Approved Disapproved Disapproved Disapproved Reason for disapproval of submitted exhibits: Agreement: The undersigned hereby makes application for Permit to Install or Extend Sewage Treatment System herein specified, agreeing that all such work shall be done in strict accordance with ordinances and regulations of the City of Stillwater, Minnesota. Application is for an installation at a specific location on the site: any deviation from the approved location will cause the permit to become void. It shall be the responsibility of the applicant for the permit to notify the Office of the Building Inspection Department that the installation is ready for inspection before any part of the system has been covered. Reviews: Planner: Date: Signature of Applicant Date Inspector: Date: Council Decision: Site Suitable: [] Site Unsuitable: [] Additional Tests Required [] Date: Conditions or Comments: .. . __.,.... ..",~., . _ _... .~..,._.... 04 ....-....._..... ...._. MAGNUSON LAW OFFICE 612439:5641 P.01 e WAIVER This Waiver is made by Peter and Margaret Zoltai. 1. The City Council of the City of Stillwater at a regular meeting thereof held on the 17th of January, 1995, took action under Stillwater City Code Section 2903, Subd. 3. to allow Peter and Margaret Zoltai to construct an individual sewage disposal system on part of Lot 4 and Lot 5, Carli and Schulenburg's Addition to the City of Stillwater. 2. The Peonit was granted since at the present time it is not feasible to install municipal utilities to this site. ... . . -=..:...... .~..- .:,~__.:~.t'".:'!'.;.. 3. There is, however, the possibility in the future that with th'e assistance of federal and state -~.~=:~. aid, the City will be able to construct sanitary sewer and water facUities in the neighborhood and at that 2;;"~~ time It would be feasible to connect all properties in the area to these municipal facilities and it is for this ;.;flt~ reason that the Waiver is given . '., u-=.;. '~'-;,'-._it.;t~~ . ~-_:. ~~~~~:...~;~~~3 _.. - - . . -:--:.._ .~. ':-.-:;;;;c.-" Peter and Margaret Zoltai, therefore, agree that when se~er and water facilities become available --;:~:- .. to this site, they will not contest the improvement on the grounds that their property is aiready'served by -:~~;~ an OOMsite S)'8tem. They agree that they will connect to the municipal facUities when available, on the .~".,-: same basis that other residences in the improvement area are required to hook up as these services \.- .. become available. . ':; '.,- ,"'.-"'''''1~ ';:;: ...::. ::..\.~~~:~,~ H. - -. - - --.-.--. ,.\ : ~~~~::. -:.~:.~~~""1.' .0 _ ..:: _, .':" _'.'... ~.: Peter Zoltai Post.lt'" bran9 fax transmittal memo 7671 T~*.vfi From l Co'i ' Co. t t Dept. Phone iI . Margaret Zoltai Faltg .1 I . . . r illwater ~ - -- ~ THE BIRTHPLACE OF MINNESOTA ~ MEMO To: Mayor and Council From: Allen O. Zepper, Building Official RE: Private Septic System February 14, 1995 Private septic systems and wells are required in the entire Browns Creek Development. This system meets the size requirements, and the perculation rate is acceptable as defined. Final layout of the drainfield will be as-built under Klayton and my supervision. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612.439-6121 Orin Koeckeritz Koeckeritz Excavating 1118 Neal Ave. S. Afton, MN 55001 (612) 436-8820 . February 7, 1995 To Whom it may concern, The property located on Hazel Court, in "Browns Creek Heights Development ( Lot 9 - Block 1 ), Will require a "High Head" pump design. The pump must be capable of pumping at least 30 gpm. with a total head of at least 30 ft. The house is designed as a 4 Bedroom home with a Jacuzzi tub and no garbage disposal or water softener. The system is designed accordingly as a 5 Bedroom home. With a perc rate of "22 MPI", the sizing factor of"1.67 sq. ft I qpd". The system will need 825 Sq. Ft. of trench bottom area (275 Lin. Ft.) with 18" rock under pipe. 750 Sq. Ft. (250 Lin. Ft) required with 24" rock under pipe. The drainfield area will also have to be cut down to get a large enough flat area to install the drainfield. This area will have to be reviewed by the Stillwater Engineer for the final approval of the site. *** The Stillwater Building Inspector has consented that the system may be installed in virgin soil or cut area ONLY. No Drainfield can be installed in any filled area. *** The cut soils must be placed in accordance with the City Engineer's approval. The soils removed from the trench area's must also have an approved area for placement. . No design for the drainfield can be submitted at this time due to the amount of drop in the location for the drainfield. At this current time the drainfield would have many drop boxes due to the rapidly changing elevations. Sincerely, Orin Koeckeritz MPCA# 2099 . ~i~~I-~;~;rg~:r~:~:~~:To:: '.,':"'1",,:-, ..:,,::,j':::"';/@:f~;1r~; "}\~~";~' ~'.':.':" ;~~t~;~%:; {;~~;;~~~~iii~~p;;i~:;hf:~.)'<(i:P.<; . :.. : '. .. " . ' ':~~:,i;~,;~t}~:.~J'~.;: " · " $,: ;i~~~ G~istribuiion .' .'. .. ..... ':.:'. . END rC:;::~CRATlCN OF A PERFCIUT'EO LAiER:'t. .... :.: l.l~inim'..l'm su&,o:restcd is 600 g<llions per hour no gpn"\) to 5t<lY ahead of ~'; . ,>--Gto" c.." :'. ' . ':.' .:.'water use' rate. ... ':. . ',"'. '. . . &~ I , · (..--'- . " . . H~ ~ T..p.oll ..~W#~ '. :: . '. 2. .' Ma'ximum S'..l&~ted (or delivery to a drop box of a home system is 2,700 ~f~:~~~ ~:...~.,. '. .:.,tf:,,~~,.... . .' .' . ga1!cr.s Fer hou: (45 g.orn) to nr~vent buiid-up of pre$sure in drop box. ~::....\... nd ,- .~. .f.... Ley" 01 G..,,,,II. FeC-l. I" 10.1' . _ r Pi. ~..:,. oem...... ~y'tt ......~ loTt' 01 """1 01 ..!to... co.orted . ..L.I.-I- 750 -:::: / gg GA L C/l- CYC,L]:' ~_. :.~~.~ . _ ;... ~";~iJro';.;>o<'<'1 . '. ./ r.J,' .!t,!;J'l:~f....~;J.!:11 ::::=::J:'\--PH' lot:: lion 0,111.4 ttolllo,,'01l1 Press;JrcDist-ibutlon . ~'..~I""T'''''~>'' \"'..-1 \ft,. Ceo 1'<., ro, ~ ~ .~ 3. a. s.c~ect m.:ml-.::r of '0Crfor:lted later\lis :;:>....P!u. .;:.1-.... L'G" 12' 10 E~.', 4: "it;...,'n FI,,:.! ~"Y.."-:'." ,,:....... o~ Rc.<' l..:.,..,. . b. S~!~.:~ t:~rfor3tv'" SP~1(~:~g = f~. ~.~.._~,r"'.'~~~::::,'~n~L'-_~,'.,:"L~~;.;~S-;;~;:;,d.' ' c. S--=rtr:\~~ 2 ft. from the rock l~~'~:'lcn~;th. - -... - 2 fC ft ~... .A:~~ .r~~~ c. L~:-~::;::'a e. _ ~F'~C~5 ..;- :. ~-i:.:;:::.:.;:: F,:.r: ~3~~0ns ~"'.': l:tt~:-~:: by" i':.~:-n~..::- c.r ~(1~C::-:::3 to 2~t t:.::.:.i: nt.:rr,::-":~ cf ro(.~:~.)i"~. ~!\.;cs. ~ x - r.....H.(r'\i.'~:O."\s o.n.-:..,. ;<t~$..~I-_("-..v -.... \.. g. ~; :<00;=_gpr~l. ;:, ELECT::D ?L..~fY' CAP ACl'I Y .3 0 POI'~f /,.41)5; Be j-/i6r1 f{&')J/J '"8.. Det~=~:~&~ ~~3.:: !\~q"lir\~n'\e!i.ts: g?l:'\ PES/tN 1 't:'~,:)..-~"''''. o"';,;:.'\r:t'1L-.'" i"'......'~"'\~l.1 "1Uf"\'1""'\ 4,,;4 r"".r\jl"\f 0: ,..;;.... ..~...-,.,..~. ..-.~.<'..".. .....~._. - "-'''i~ ..':'f-e';~'I'V'." '''.._......''..,,_. 2~ If ~1J::~~~n?: to,:{ t1rC$.~:t:r:~ di~t:~bllt1on ~.."ster:~, a.je! fi\N2 feet for cr~S:5ure .. . - , .. I -"",..:-"..j a> 1-' - '.l'i...,ld '-'-:'''' -- , ,....1 ~ ./ fee~ ../ 3. Fr{~~:::l\ les.$ cL ELt~rf:-i~~~an 105s t~ble .,\'lth gpra :ii:t': pi?c dia:T1ct~r. K<""? ;-:"';"..~ los" :1' f",-"" 'v.~ 1('0 (".."t. ,'-,........,... !".hl.> .,....__ ....";,'\"..:.. oJ.... .'-;;"... r _. .. .\;..... \"oi.1 '"~....,...... F.r... = L~ ft./leO :t of pi?.~ :z. ".. PIP;: ~. Detcrrninc ~ot:il pic~ ten~~~ floon1 ptH;l? to discha:"':"T~ Fd~t. Add 25 p~r~c~t to"'pipe length fer !itti:lg 0 . ;OS:;, or use :l filling loss ChMt. Equivalent pi?(: lengt!, -1.25 times pipe length = /J. 8 350 x 1.25 = 73_ (eet c. Calcula tc lotal (riction loss by 'multiplying frict10n loss in ft/1GQ fl by equivalent Dipl~ length. "78 Tot:\lfrictior.lo~s= 1~55 x t.!3 (3 +100= fa- feet 4. Total he.::!d req\.1irc~l is the sum of elevation difference, special head requirements, and total friction loss. ~;L. (1) j( (2) (3d + + 7 TOTAL HEAD :;2. 1 feet .. c_ump selection . /1 Ul~1p ::LU~t be selected to deliver at least 30 gpm (Step A) I. . Wl. at 1~cs~3 0 fcet.~q.~.!:~~ hea.d (Step B). ..' Ptf:.t::J .c? oc) ~~_" :.'f!- H: wE 05' 111/.5 Ell..) r.S A1 y ft ~ . '.. / tI p' {'vi U'J !+Ef~ 1 (f])b s e-lt.I ES . . ~;.: .. :_:.....;. ~....... L V(\.....I\O; !.,.I . 'ot:,,::y S<..tlt;:;C-~ 3e l':itl pl~.:a.' J 3l1r.J L"')'~" ." !:.....:L~ c.r- ?E~~QR.A,T~Cl'< :)iSC~.l.:;.C:--:S ::-; ,-;P~{ p----. ~~ _: ., .. .., J' .".. ( . .f.:..,": . I:-:-!C::.~~:o;~ ....~.j:':...::!::c:: \":=__' . i' I.. ! ': \ '- ;:;3! Q~~-;-' ~.;~ 1 ~~'J I ;~;:j ~.:~ I I ;"_'.; I'" ti ~~~ I I - 1.:6 :..:-.> .. .-t I ~;;~~ ;.2 ;:~~:/;':;;.~\~~"~:t~~;~:;~.;~~:;'. ;:. J I- Pire L~:!gt~ ?o:::~ of :-.J ~sc::~: .; ~ ~-=" ...- ---.-------. ; r---::::n::- ' I II ::' ........:, ."'\;::'.......w- '. ~ L1J1~ . _1-' ".on ."...~.....c;.. \ L..~, . . J uu.,.. - F-13b 1.5 inc~\ 2.0 inch 3.0 i::ch! gpr:\ Fricti.~, Iou i':: \(.0 ft ur ~;.'" 10 I 0.69 0.20 I I I I 12 \ 0.96 0.28 1" 1.23 0.33 .. 16 , 1.63 0.4:1 . 18 I 2.03 0.60 20 I 2.47 0.'73 0.11 25 3.73 1.11 0.16 30 'i.23 1.55 0:23 35 7.90 2.0G 0.30 40 11.07 2.64 0.39 I 45 14.73 I 3.23 OAS 50 3.99 0.58 I 55 4.75 0.70 i 60 5.60 0.82 ~ ;::' u /V1 P .P u I'-'t P t? 'I ~fil~~:~~{.~~t~~,:"ss:!:~~:.;~~?;~,:~~<;.q1:'~:'~'::::', ::~7':~!!~,3;~:~;~;.g~i.I~.: .~;'~: .....-:.,,:_~~:-,i>..,..>...~~~......- ...:,;. .......:~.Stztng of Pump Statton ..:.'. . .'. .;.:'..: - -:.~::.. !~I~iiif.i},it~4~iI~1;5i~tS.,\f~:~K;\~:..:1}:: ;~;;..:.. .... ',: . i~:.:.... ..:;': :,:/ :'< ~Delcimi~e',slrr-iace' Area"':;;~~:~:~:2:T!:=;:":~""':~'" ':::.~ .~:.,..::..-,.., :::~.::~ 'b::J" . . .' :!. "i..:;:~i~;ltN:;\:y\~~'..:.:; ,/)~Cctangle'~'~re~';l.x.W.;>:~~.~~~:--~:::~::':: I a5e/'GAt; ....;: .:.. .:.. ~dth :.."<':"::.~. ..< ;:; '~"}:~.'.:'/..0 ':"x, ~~, :~7i'~ s~,~;ue f~~t '. . Length. . . ":. .-'.- :,,- . ......,..."': ...".....:...~. ....~;:. :-. ~. ........:. .... ':, Ci~cj~:~.A~~~~ ~:'7t'~ (R3dius~ . .' . 3.14 X " X ='. square feet Other = Get Surface Area from Manufacturer /1 _squa.refeet !;Ltff'O ~AL /JI '/': i ;;2..~O fl T 710 " IN C 2. Calculate Gallons P~r Inch There arc 7.5 gallons per cubic foot of volume, therefore you must multiply the area times the conversion factor and divide by 12 inches per foot to calculate gallons per inch Area x 7.5 g?ft3 + 12 inch:; per foot i 1..!fO -:- If'O -:: "30 G-p. / . X 7.5 +:2 = gallons/ir.6 '" jJ __ 7'" (!. A c~ / E/_ 1"'(. / ::J...5o G Ii C ..;- 'J '/ // ::.;,L '" ~ 3. Calculate Gallons to Co:'cr. Pump (with 2 inches of water covering purap) . (Height (in) + 2 in, ~>'.~'gallons/ir'ch (#2) ~ 'f{: ..' ( +. . .) x . :. = . oallons .' ~__ . :::J 4. Calculate Total Pumt.vut Volume . a. To m~xi~ize pump ii;~ select su~ size for -! to 5 pump oper:1tions per day. 7....... () gpd -t' ~ = /8 ti gallons per dose b. Calculate drainback _ c-,':; :i 1. Determine total pi}~ length,3~' L feet. 2. Deterrr-ine liquid vd:.lmc of pipe,/1.5 gallons per 100 feet. 3. Multiply length by \'olume: Drainback quantity = 3 )"0 feet xl.2:..~ gallons/lOO ft: = & -z.. gallons. c. Total pump out volume equals dose volume'+ drainback /9 () ~Jllons per dose + 0 OZ- gallons = .:z5 Ol..- gallons 5, Calculate Volume fer Alarm (typically 2 to 3 inches) Depth (in) x gallons/inch (#2) = ;- x ..30 = C- (.) gallons 6. Calculate Reserve C:1pacity (75% the daily flow) Daily flow (see page 0-7) X .75 = '7 r;'() x .75 =.56:7...... gallons 7. Calculate total gallons gallons over pump + gallons pumpout +giillons alarm + gallons reserve capci~y #3 + #4 c+# 5 +# 6 ,/~O + ~SiJ _ + -:;.SO + GO = B go gallons 8. Total Depth (TotJI gallon divided by gallon per inch). Total Gallon (#7) + 1~\\lIon/inch (1#2) B00 +2.5 (:/ '. = 37 inches .""'- -~, F1o;'t ~paration Di:~tancc (equal total pumpout volurnc) ('. '.'/I~.o.!~~.pumpo':l t.~.ol~:l~::,(.~~c) + gallons(inc~ (.~~) ;'. . . . ")!~;:~;~::+"= ' " inCh~S;:.?::: '. .' . .,' :~ . "-:'-:. '..~' " . .. . \.'. '.. . , . .' - .... .. . I'VNP / S// . ," ,. " .~". .r~ Estin1J~c:': S~w::\g~ 80',.:s in G:lllcns per chy (g;c) .\I:~::~: \ TYPe""ill-TYP~ nl Type h~f' T~;c tkc:ccr.1s .1 '1 \}~. .' 300 225 180 450 300 218 600 375 256 CTIQ) 450 294 900 525 332 1050 600 370 12CO 675 408 2 3 :1 60". . of:..~~ . Y,:t.:cs .(J) o 7 g in 1y;:.: t, II or 1lI ~oh:t:"'r.s ?::='C Jiame\::r ri~c:-.c.:sl C.:ions ocr 100 !~c."l 1 4.49 1.25 7.77 1.5 10.58 2 17.43 2.5 24.87 3 38.4 4 66.1 ::t // PUI::P On Reserve Cap:lcity Abrm S II ,0 C.ALl \ 2.. .5'0 c. A l. To al Pumpout Volumc \ Pump Off \ . ',IJ{- I Pump HClght ,/50 t,;"'A 11(..0 (.f<. c::::J / -.7-0 ~ - ~ 880 CA L NDIVIDUAL SEWAGE TREATMENT SYSTEM "VORKSHEET . . 1 . . ~ 8EP~.tlDVSfi FLOW =:f,qCAvJI -rU(J - gpd A. 750 x 1.5 = gpd SEPTIC TANK VOLUME /500 gallons NO - /~oo G~L ~OMP J~~K SOIl.S (Site evaluation data) Depth to restricting layer = N/A Maximum depth of system C - 3 ft = Percolation rate :2 '2..- MPI Soil Sizing Factor ~ sq ft/gpd (See table 3) feet feet Estimated measured B. (;,4'< ~ l1,r pIS ,l>JA t.. C. D. E. F. ~ H. TRD:CH BOTIOM AREA For trenches \',;th 6 inches of rock below the pipe: A x F= _x_= _sq ft of bottom area For trenches with 12 inches of rock below the pipe: A x Fx 0.8 = _x_x 0.8 = _sq ft of bottom area For trenches ''w;th 18 inches of rock below the pipe: A x F x 0.66 = _ x _ x 0.66 = '6::t.S sq ft of bottom area For trenches with 2~ inches of rock below the pipe; A x Fx 0.6 = _x_x 0.6 =7S0sq ft of bottom area BED BOTTOM AREA For seepage beds with 6 or 12 inches of rock below the pipe; 1.5 x A x F= 15 x _x_ = _sq ft of bottom area 1. J. K. l. ROCK VOLUME IN CU IT Rock depth below distribution pipe plus 05 foot times bottom area: M =Rock depth (ft) + 6 inches x Area (H, I, J, Lor K) (_ ft + 0.5 ft) x _ = _ cu ft . ROCK VOlUME IN CU YDS N lume in cu ft divided bv i7 M +27 =cuyds_ +27 =70 cu yds ROCK WEIGHT Cubic yards times 1..1 = tons Q (j. N x 1A = tons x 1.4 =LQ tons M. .' o. DISTRIBUTION , (Check one based on slope) I _ Bed (less than 6% slope) Trenches ..2:S.. Drop boxes (any slope) _ Distribution box (level to slightly sloping) TRENCH LENGTH _ P. Select trench \vidth = -a- ft a P" I Q. Divide bottom area by trench width: (H, 1,1, or K) + P = lineal fe€t ~O _ + _:;; _lineal feet LAWN AREA R. Select trench spacing, center to center = /0 feet S. Multiply trench spacing by lineal feet R x Q = sq ft of lawn arca _x_=_sqft LA YOUT (Use other side) _selcct an appropriate scale; one squnre = _ fcet. . how pertinent property boundaries, right-of-way,.casements. how location of house, garage, driveway, and all o"'t*.!r improvements, existing or proposcd 4. Show location and layout of sewage treatmcnt systcm. 5. Sho\\'location of watcr supply wcll. . 6. Dimension all set bncks and separation distances. ESlim3led Sew3ge Flows in C3110ns per d3Y (gpd) Num~r T yp-: n . of T ypc 1. Tn,e nt T)'pc Bedrooms IV 2 300 225 ISO 3 450 300 218 6/)'c'. 4 600 375 256 of :,....c 5 750 ~50 29..1 'W1h.:cs in 6 900 525 332 1'y;>< I. 7 1050 600 370 110< S 1200 675 408 IU colwr.......I S~?tic Tank Cap.lciti~s, in gAllons i' umOcr oi I :-'!inimum Liquid I LiC;\:i~ O?~c::y .....it.'l B.:c(ooms C~p~ciIY gltbage dis;:o)s~1 2. cr !css 750 1125 3 v( 4 1 COO 15CO 4 v( 6 1500 2:50 7. 30( 9 2C(() 3 ((\) o"-er 9 .-..... Soil Ch~r3ctcd:stics :Lo..d R~c;uircd Areas foc SCW3;:C Trc3lmcnl Pereol.ticn R.:. ~.. I s.:~.:: I G.l:cr:s ~G:~:o:s ~r lr:c:: Sou Tc:x~~~. fee: x: :<: ~~., ~~: ().tPl} I . . .. 1.:;cr: j>Cr I ",,,,:-::0<:< dn FH:': ~':Jn 0.1 . I c~= s.::~i I .--- ! .--.. 0.1 \0 S 53::': i 0.31 . 1.10 0.1:0 5 f:-c: s~...: ..: 1.67 I O.EO .... .~ I 6:0 15 SU:v y L:..r:: \.!i 0.79 16 to:!O L03::t \.61 O.EO 31 to':S SiiIL~r:: 2.CO I CJO 46 10 60 Cl~y L.o.a~ 2.20 0..:5 Slower :lI.r: 6) ... C!.)' .....-.. I ...--- ~:~~~::;:~:~~~~~~~~;:~:~:~:~~ -.- ~:~~~:~:;:~:;:~~:::~:~:~:~:?~ 2 inch Cover ~%~%~%~%~D%~!~:;:~%~;~%~;~;~~ -1-, .."............ ..:.....:........ ;~~::::~::. :~:~:~:~~ ............ ............... .,........... t............ 4 Inch PI",lC ............ ............. ............ ............. I ....~.~.~. ~.~.~.~..~ .::.~:.~.:~.:~:.. .:::.~:::::::::.1 T ~.~.,.,.,.~.,.~.,.~.~.~....~~ .~.,.,.~.~.~.~.~....~....~....~ ~~!~~~!~~~!~!~!~~~!~~~~~~~~~ ~~~~~~~~~~!~~~!~~:::~~~~~~~~~ ~.,.~.,.,.,.,.,.,.~.~....,.~- ~:;:~:~:~:;:~:;:~:~:~:~:;:~~ 6.24 inch .:.~:....':;.-::.:":.':;.:....'::.-:..::...:.:....:.:.:..4Rock Oclo\l/ the Pipe .~.~.~.~.~.~.~.~.~.~.~.~.~.~ I ~.,.,.~.~.~.~.~.~.~....~.~.~. ..........,.."............................ ~.~.,.~.,.,.~.~.~.~.~.~.~.?" .~.~.~.~.,.~.,.~.~.~.~....~..~ ~.~.~.~.,.,.,.,.~.~.~.?~.,. ............................ - " . TESTIN(]fM ~~J I ~~. ~....~. ~~ ~ i (~ ::; ,. ~ ~.. ~ ,~ ~~ .:t:t ~(2 ...~ ... .t< ~ ~ fi ,.... .... "7::i= ~1t .... =: - ,,~ ~~ ~~ r:t Eli "l\: ~ .::.: - " I t)~ tt~ ~~ "0:_ t-;~ ;.fi! ~:';! )."r .., ?:~ ii:3 .... :t;' fil '"'" T:1:~ W :~ ~ ~ ~ ~~ ~ THE RESULTS OF T1j18 TESTING DOES NOr AP-RRQVE QR Dl$APPROVE 61J\LOING ~J ~CONSTRUCTION OR INSTALLATION OF A SEPTIC SYSTEM ON THIS SITE. THIS TESTING ::,i ~~ INFORMATION_SHOULD ee SUBMITTED TO Tl:iE ~PPRQYING OFFICIALS EOR FORMAL .,': r; REVIEW AND APPROVAL WHILE TEST HOLES AREA CLEARLY STAKED ONSITE. !i . ::. :: ~~~ ~l A PROPOSED WASTE WATER TREATMENT AREA SHOULD BE PROVIDED WITH SOME ~; E TYPE OF VISA8L}E ilARRIER TO PREVENT CONSTRUCTION TRAFFIC FROM ~:: E~ ENCROACHING INTO JHIS AREA AND POSSIBLY OESTROYING THE SOIL STRUCTURE :'; ~r.~ WITHIN THIS AREA. ::': -1 ". ~ l:. ~:.. ~ ~~:h~~ _ 'j~~~~:n;t'~~;t;~~ 'g~~!f! l!1! ~. A SOM INFORMATION SERVICE COMFANY ...~ 1267 GREENBRIAR COURT.. WHITE BEAR LAKE.55110 t~ ~'i: 426-2904 ~ :~ ... Soli BorifLgs & Percolation Tests !t ';' .;:1 .~ ~ ....~ ..~: For: Carol J. Oi Ninno 424 Vine Street .~ ::~~ ....,: "'..: ..... ~; ~l .' Hudson, Wi. 54Q16 . . Location: BROWNS CREEK HEIGHTS ". ., .:~ LOT9-BLK.l . STILLWA !'ER, MN. :.~ ;. Prepared by HARRY E. WEAVER MPCA CERT.# 551 - MHO. LIe's # 2150-M ~ .. ~ ~~ s::: II:. ~. . ~~~~lelk!~~~~~~~l . . . .=..fi 1_-- -1- -~ -.- NA \. 4 ~ 1 '1 I 1 1 I I 1 ...., ~~ 1 .' I t I 1 l L 1 1 I I 1 I . I 1. I .~ l,..---:-- o x .. ... .. '" "" ... to- N l.I U ~ &.. <> << 1.1 ~ a: ~ ..J ..J 1- V. > j .~.- << 1ts ~ .,.01 · l3II"JLPlIl" ~ III _:JwfaI <It ~ tR'JCD ~--'" Ill! -, .. ~ ~..:JI ~ "lII5IT.t..- :; ~.na. .. c o I:: I I 011' 0' IQ ~ DQ t'I .... ~ I'Q C'f Po#" . . .t.:I .: .""'" .".- :.. J 190 @ . : - - .,~ . >. -. ;:h $Turr ."l ... 1:~.~ i .:~ - .. :. '-. - .----- - .... . .- ......,.-,~ ..:>,rfJ...... j--' -- \ -- . \ r=' 10 1'- --- . to .... --- o ~ . I ROETiG ER . \ I . 2 ! ADDl Jsol ..,- 0 PL. A R J-': 2~. STILLW~TER 217 4 o . 300 - 't t' o I:) --- -- -- ~ r-- o III ,. ..... AU-Fr1NB.A.CHo 0 . .4. 10 IB ~ ] . -:" oN ..~_ 150 ~ .j aist ; . I~ . c . t-.: -, ... a: (II 0-: :z: c ~ I'.: .... ... '1: ;.. ;... ..... a 0- N ~ ...; o c ..... C Gc :r l1: ... 0-: ~ ;;: :..! '1: :>: c '1: l1: :>: 0-: ... l1: V. , - . . . '. e; o o .(.> ,2/02/~? THU'i2:~6 FAX 61~. 376 0108 HEIT)I:\:-i PROPERTIES .,. : EARTH SCIEN'CE TESTIIV'(ifM SOll..3INFORMAnON SERVlCJ. co. t; PERCOLA TIO~i TEST LOCATION: BROWNS CREEK IDLIGHTS LOT 9 -BLK..l - TEST HOLE NO:_t DEPTH OF TEST HOLE:_< 4811 ) TEST BOLE DIA: 6" PREP ABED: (11\93 ) TEST HQLE PRQFIl."Z: 0". 6"DRX. BRN. FlNE SA!\tlY LOAM 6 "32" LT. lUlN. :FINR sn.:r~ LOAM 32". "B" LT. DDDISH BR:i, JIN'E LOA....tY SAND (CLAY nI..M) TEST HOL:S NO:_Z_ :DEPTH 0'14' TEST BOLE: ( 43" ) TEST HOL~ DIA: 6" PREPARED: (11\93 ) ... ~ST HOL~ PROFILE: 0" .6" DRK. B.RI''i. FINl SANDY LOAM 611 .3611 LT. BR.~. FL"'lX san LOAM 36" - 48" LT. RE!::DlSll DIDi. FlNE LOAMY SAND (CLAY nLM) " ~ ......................................~~.......................a'...................................,. PERCOU110N TEST CONL:uC1'E.D BY: H. WEAVER - MPCA. CERT.# 551 .a..........AA.....AA..........a..a...............*A~...a......*....A.A~....A.A*a~.. START: lJJn193 TIME: 8:00 PERC. HO~E # 1 AM (X ) - PM ( ) 6" W A"fER LEVEL: DROP LEVEL: PiRe. HOLE # 2 TIl\1E DF.OP WL 'IDriE DROP MPI. ..................~...............+.+...........A~..........................., 8:0Q - 8:~ 8:33 . 9~03 9:05 - 9:35 1 3/311 1 5/16" II/.tlt 21 - 2'. 23 8:03..8:35 8:38 - 9:08 9: 10 ~ 9:40 1111" 1 7/16" 1 3/8" 15 20 21 ~006 . . AVERAGE l'~RCOLAT:.ON RATE . (23 ) A VER..io.GE ptkCOLAnON ItA n (21 ) o 2/0 2/9 ~ THli 12: 016 r'.\.L.!U1. ~i/ t:l 1:Jl. IJIj) 111,t:.ll JI.Ii.:l.\; ,r::l.J':rit:.IKllJ:.;) ~tl.:.1 't., I \J ~ SOIL BORINGS 1M) --- BORrNG NQ.J . 0". 4" DARK BROWN FINE SANDY LOA.i'rf 4". 11" LT. ERN. FINE SILTY LOAM 111' - 6' - 2" LT. REDDISH ERN. FINE - MED. LOAMY SAND (CUY FILM) ... 6' - ]" - 8' - 0" L1'. BRN. FINE SANDY CLA. Y LOAM 80RINGNQ~ . .,' eO"- 5" DARKBROWNFINESANDYLOAM 5"- 43" LT. BRN. f'INE SILTY LOAM 43"- 8' - 0" LT. BRN. FINE LOAMY SAND (ClAY FI.L~ & ROCKS ~ 0". 6" DARK BROWN FINE SANDY LOAM 6 "- 23" LT. BRN. FINE SILTY LOAM 23 "- 8' . 0" LT. BRN. FINE LOAMY SAND (CLAY FILM) I ~ ,~ . ''-Qo ... 2/02/95 JHU 12:~i FAX 612 376 0108 HEIT~AN PROPERTIES I' ~. ,. ... ,--< ,.11 ~ :,a' , t''',( I' (,./ .Ie If' '" ' , " , . S . . ~. 't .. ~,. I'" . . . \ r' t .' , . \I P / l-. -1-' tl'\ f..~ "," ~' ,V," ~. ,..J ~ j,{t 0 '-'1'0 <( ,~ '. "Z?;f' p .l...r- r" ~p fl~ . '10' . ..~ SP~ ~J ,i-- f to · \.1 ..~ t · 9''0 .(,,. f'~ 4 f~ ~ ....\~ , ..t. o. ~ . ,,~ > f ~,,:.. r;' / -r 1't..~// 'Yo ,\ · to( ~. "c- rl ~,jJ '0. ..t, .)' t<' 8..~r'f (, /c.1 ') '1 Ct ~ ~ , OJ W 1 ~'1- L{ f(1 /.f -ll r .' B. U o PI'A-c. flJ 008' . N t . . ~) ,.t.:: " ~ .~ 't~~o: :r.. CiL ~ ~ 'J.\ \ q 5 COMMUNITY e \lOLUNTEER SERVICE Of The St. Croix Valley Area 2300 Orleans St. W. Stillwater, MN 55082 612-439-7434 Nile Kriesel City of Stillwater 216 N 4th St. Stillwater, MN 55082 February 13, 1995 Dear Mr. Kriesel, I am writing to ask you for assistance with a project for Community Volunteer Service and the Stillwater Senior Community Center. The Senior Center serves the residents of Stillwater by providing activities and meals for seniors and CVS provides volunteer opportunities, a transportation program, and the Holiday Bureau. tit It is my understanding that the City of Stillwater will be sealcoating the City streets this year. The Stillwater Senior Community Center parking lot is in need of sealcoating and we would be happy if we could work out a cooperative agreement whereby our lot could be sealcoated at the same time as the city streets. CVS and the Senior Center are nonprofit agencies that serve the residents of Stillwater it is our hope that the City could provide the sealcoating as an in-kind contribution or at a reduced rate. I appreciate your consideration of this matter and look forward to hearing from you. ~ereIY'~ Ka~ron Executive Director MpUjl ~-c ~.'-6( CzuJA.-A.A~~f ( - " ~ /V,_^...c-'M'-""~"~/~' J.J-".L;x;:..~1 \:..c.~-c..'1 ~:,,--,~^j/~/L ( ~ J'-<'J..J.f-'-) '~1\.~;-<J.\_(j- fJ,^^~~ JL..t~'/~- ~'t..--J..~.h, (:"O'..U.A-~e..' .-//'-~-(fJ e ~ A Volunteer Center RECEIVING SUPPORT FROM. THE ST, CROIX AREA UNITED WAY. r ~.. . . . TO: Mayor Kimble City of Stillwater Departments and Commissions FR: Friends of Stillwater Parks RE: Thank you and Update DA: February 21, 1995 We are happy to be on the team with the City of Stillwater and the Park and Recreation Deparbnent and Commission working to improve Stillwater Parks. Thank you for your assistance, the financial grant, encouragement and good will. We are moving forward with our organizational plan and making progress towards our current goals and related activities for 1995. Attatched are partial notes from meetings. You will see that we will be meeting with City personnel to formulate a specific mutually agreed upon work plan to meet our goals. Your help is appreciated and will steer us on as we work towards our mission. Our current goals and activities for 1995: MISSION · Establish as a non-profit organization and establish a trust fund to support our mission The mission of Friends of Stilwater · Create the data base of Parks is assist the supporters/members and develop methods City of Stillwater, of communicating organizations and · Network and strengthen partnerships with citizen efforts in beautification of City of Stillwater, "CHIPS" Citizen's Helping In Stillwater's Park Sites, School District 834, organizations neighborhoods, such as Valley Athletic Association, River parks and open Town Restoration, River Valley Arts Council, space, Increase our Chambers of Commerce, Washington park use by County Historical Society, garden clubs and residents, improve civic service organizations and agencies to handicapped discuss goals and work on cooperative accessibility, and projects that may beautify Stillwater and preserve and promote or improve parks promote the · Assist in creating a vision for parks which will enjoyment of Stillwater's natural integrate Stillwater's historic character and setting. elements of art and design while meeting the needs of the Stillwater community · Add or expand a flower bed or plant shrubs and trees that attract song birds Thank you for the confidence you place in our efforts. It is our pleasure to work with the City of Stillwater, City staff and our community. ~ C........ Jud ul en, Steering Committee Frie ds of Stillwater Parks ~ ~ . . . Friends of Stillwater Parks 2/21/95 Update Future Meetings: February 25, 8:30 a.m. Stillwater Senior Citizens Center, 2300 Orleans Contacts: Judy Gulden ~ary Peroceschi 439-8368H 439-4470H ~arch 11, 8:30 a.m. Architectural Antique 316 No. ~ain, Stillwater City Assistance On February 7, 1995, J. Gulden presented additional information to the Stillwater City Council. GOOD NEWS! The Council voted to grant $500 seed money to be used for application fees, postage, materials, etc. A letter of support from the City has already been received. Friends of Stillwater Parks, teamed with the City and community at large can do great things for Stillwater beautification. We are off to a positive start. THANK YOU CITY COUNCIL. Department of Parks and Recreation Park and Recreation Commission Chair, David Junker has presented information pertaining to the general improvement plan proposed for City parks. Dave indicated that citizens could possibly contact Friends of Parks regarding volunteering and suggestions for projects. That system may be of help to the Park and Recreation Department and Commission as well. Dave reported the City plans to repair the City steps from ~ain to Pioneer Park. Tim Thomsen, City of Stillwater Park Director is interested in meeting with Friends of Parks in early March. Writing a plan pertaining to the City's "wish list" for parks, use of volunteers, and the process for reviewing citizen ideas for park and street scape improvements will be discussed. CHIPS Written Plan Requested Citizen's Helping Improve Parks and Stillwater We would like to receive from the City a written request pertaining to the assistance CHIPS would like from Friends of Stillwater Parks. We would appreciate receiving any written information regarding CHIPS for our files. CVS, Community Volunteer Service, is available as a resource to further develop and promote the CHIPS program. Potential volunteers have reported they would appreciate handouts listing guidelines and the plan for how the City will water gardens after they are planted. Suggested Projects for Collaboration Between City and Friends of Stillwater Parks . plant for color and impact around park signs this Spring and Summer. . enhance existing signs inexpensively, i.e.,change color oflettering . develop a written plan explaining how citizens and the City can work together on fund raising, general improvements, acquisition of new equipment, and an adopt a park program. . gather information from the community, and draft a list of suggestions pertaining to parks and City beautification. . organize a meeting of all community service organizations so that the City can present the Park Plan, the City's "Wish List" for parks and ways to work together through the CHIPS program. Improvements such as adding equipment will need comprehensive planning, City approval and assistance and perhaps sponsorship of citizens or neighborhood groups and service organizations for fund raising, etc. All work and plans will need to be reviewed and approved by the City and assessed in regard to the short and long range park plan. " " Nonprofit Application Carol Anderson has agreed to serve as Treasurer and will be in touch with the City "regarding receiving the $500 grant. The City Attorney, Dave Magnuson, completed the Bylaws and . Articles of Incorporation and Carol will complete the application processes for our becoming registered as a 501(c)(3). Tax Deductible Contributions An account has been opened at Central Bank, Stillwater. Donations to our account will be tax- deductible when we receive our non-profit status. Planned Giving: Consultant available March 1 Fund Raising/Grants Patricia Montgomery Judy Gulden Carol Anderson Children's Art Show Description Children will be invited to create a poster depicting children enjoying their favorite Stillwater park or an imagined park. Entries are dropped off at six-ten downtown merchants. Each child receives a certificate of participation with an invitation to attend the Art Show displaying their art work. General Coordinator to be named Site Coordinator-Leah Peterson Historic Photo Display The exhibit will consist of approximately twenty five black and white,16 X 20, photos selected based on criteria, Le., parks and related scenes identifiable as being that of Stillwater. Scenes depicting picnics, community events, family gatherings, Fourth of July and holiday events, as well as scenes show casing prized gardens will be desirable. An autumn date, coordinated with the RTR House tour is desirable. General Coordinator to be named Consultants Images of the Past Brent Peterson John Ibarra . A grant request was submitted by J. Gulden to River Town Restoration for production expenses. Other Cities and Organizations Invitations have been extended to us to meet with established organization similar to ours to learn about their success: People for Parks Cedar Lake Park Association St. Paul Friends of Parks The City of Stillwater may have information about citizen volunteer groups and park programs in other towns. Department of Parks and Recreation Future Meetings: Saturday, February 25, 8:30 a.m. Stillwater Senior Citizens Center, 2300 Orleans Saturday, March 11, 8:30 a.m. Architectural Antique, 316 No. Main . \ _Board/commiSSion Library Board Planning Commission Park and Recreation Board Port Authority Heritage Preservation Commission Solid Waste Advisory Committee Dispute Resolution Committee Board of Water Commission Charter Commission Downtown Parking Commission IOTHER J_oint Commissions: e Joint Cable Commission Brown's Creek Watershed Management Organization Middle River Watershed Management Commission Ie CITY OF STILLWATER LISTING OF STANDING BOARDS AND COMMISSIONS Number of Members Term 9 3 years 9 3 years 11 2 years 6 3 years 8 3 years 6 2 years 3 Indefinite 3 3 years 9 4 years 7 2 years 3 2 years 6 2 years 11 2 years Term Limitations Limited to 3 consecutive 3 yr terms NONE NONE NONE NONE Limited to 2 consecutive 2 yr terms NONE Limited to 2 consecutive 4 yr terms NONE NONE NONE NONE I' BOARDS/COMMISSIONS AND MEMBERS AS OF 01 f19/95 e l3.Q~[dlCommission Date Appointed! Term Ww:st Term Expires L.ll>Lary Board Sue Nelson 1103 Nightingale Blvd. Stillwater, MN 55082 appt. 1/8/91 W4 31-0ec-96 re-appfd 1/1194 (Second Term) appt. 1/1/95 W1 31-0ec-97 (First Term) appt. 1/1/89 W1 31-0ec-97 re-appfd 1/1/92,95 (Third Term) appfd 1/1/93 W1 31-0ec-95 (First Term) appt. 8/6185 W3 31-0ec-95 re-appfd. 111190, 93 (Third Term) appfd 1/1/93 W3 31-Dec-95 (First Term) appfd 1/1/94 W3 ' 31-Dec-96 (First T arm) appt. 1/1/88 W2 31-Dec-96 re-appfd 111/91.94 (Third Term) appfd 1/1/93 W4 31-Dec-97 re-appfd 1/1/95 (Second Term) David Ruch 1124 Nightingale Blvd. StiUvJater, MN 55082 Peggy Ooeksen 503 E. Burlington Street Stillwater, MN 55082 Mary Ann Sandeen 516 S Broadway Stillwater, MN 55082 Lisa Freeman 519 S Third Street Stillwater, MN 55082 _ W. Ves Childs .., 1311 Dallager Court Stillwater, MN 55082 Sheila Maybanks 201 Bayberry Avenue Stillwater, MN 55082 Nick Gorski 406 W Olive Street Stillwater, MN 55082 Fred Kalinoff 108 Lakeside Drive Stillwater, MN 55082 The purpose of the Library Board is to operate and maintain the Stillwater Public Library. The Library Board is organized per City Charter. Article XN and Minnesota Statutes Chapter 134. The Library Board consists of nine (9) members who are appointed by the Mayor with Council approval. The members serve for a period of three (3) years, and are limited to three - three year terms. - Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 01/19/95 Board/Commission Date Appointed! Term Win1 Term ExPires e Planning Commission Terry Zoller (Council Rep.) 615 South Broadway Stillwater. MN 55082 appfd 1102190 W3 31-Dec-95 re-appfd 1/1/93 (Second Term) appfd 1/19/93 Wl 31-Dec-95 (First Term) appfd 12/15/87 W4 31-Dec-96 re-appfd 1/1/91.94 (Third Term) appt'd 10/15/85 W3 31-Dec-96 re-appfd 111188.91.94 (Fourth Term) appfd 1/84 W4 31-Dec-96 re-appfd 1/1/88,91,94 (Fourth Term) appfd 111195 W1 02-Jan-96 e (First Term) Duane Elliot 910 Towne Circle Stillwater. MN 55082 Dorothy Gilbert Foster 805 W Abbott Street Stillwater. MN 55082 Glenna Bealka 801 lake Drive Stillwater, MN 55082 Don Valsvik 1117 Meadowview Drive Still.....ater. MN 55082 Gerald Fontaine (Chair) 1618 WWillard Street Stillwater, MN 55082 Darwin G Wald appfd 9/17/91 W3 1107 Meadowview Drive re-appfd 1/1/95 Stillwater. MN 55082 (Second Term) Robert Hamlin appt'd 1/84 W2 1317 N Broadway re-appfd 111/86. 89, 92, 95 Stillwater, MN 55082 (Fifth Term) Kirk Roetman appt'd 1/19/93 W3 -l521 W Olive Street (First Term) Stillwater, MN 55082 31-Dec-97 31-Dec-97 31-Dec-95 Steve Russell, Community Development Director (staffasst.) The purpose of the Planning Commission is to act as the City's planning agency. The Planning Commission is organized per City Code 22.05 The Commission consists of nine (9) members, one member is Council, all appointed by Council. Membes serve three i3) year terms. Meeting date is second Monday of the month. e Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 02108/95 e Date Appointed! Board/Commission Term WWl1 Term Expires Park and Recreation Board John R. Melville appt'd 1/95 W3 01-Jan-97 125 Northland Ave. (First Term) Stillwater, MN 55082 Michael Polehna appt'd 1/90 W4 01-Jan-96 1100 Northland Avenue re-appt'd 1/1/92,94 Stillwater, MN 55082 (Third Term) David G. Junker (Chair) appt'd 1/26/89 W1 01-Jan-96 615 E SI. Louis Street re-appt'd 1/1/91, 93 Stillwater, MN 55082 (Fourth Term) Marguerite Rheinberger appt'd 12/21/93 W2 01-Jan-96 818 W Olive Street (First Term) Stillwater, MN 55082 Judy Gulden appt'd 1/1/95 W2 01-Jan-97 218 N. Martha Street (First Term) e Stillwater, MN 55082 Robert McGarry,1Il appt'd 2/16/88 W3 01-Jan-96 1405 Lookout Street re-appt'd 1/1190,92,94 Stillwater, MN 55082 (Fourth Term) Steve J Wolff appt'd 1/19/93 W1 01-Jan-97 701 Harriet Drive re-appt'd 1/1/95 Stillwater, MN 55082 (Second Term) Alan Liehr appt'd 1/1/94 W4 01-Jan-96 1323 S Fourth Street (First Term) Stillwater, MN 55082 Ken Meister appt'd 10115/91 W3 01-Jan-96 147 Tamarack Court re-appt'd 1/1/94 Stillwater, MN 55082 (Second Term) e Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 02108195 Delwin P. Peterson 1201 W Willard Street Stillwater. MN 55082 appt'd 1/19/93 re-appt'd 1/1195 (Second Term) W4 01-Jan-97 Richard Cummings (Council Rep.) 1060 Amundson Drive Stillwater, MN 55082 appt'd 1/19/93 (First Term) W3 02-Jan-96 The purpose of the Park and Recreation Commission is to operate a program of recreation and to manage City parks and playgrounds. The Park and Recreation Commission is organized per City Code Chapter 48 and Ordinance No. 663. They meet the fourth Monday of the month. There are eleven members appointed by Council, each serve two year terms. Council member is required by ordinance. Page 2 e e ei BOARDS/COMMISSIONS AND MEMBERS AS OF 01f19/95 e Date Appointed! Board/Commission Term Wm1 Term Expires Stillwater Port Authority James S O'Brien appfd 3/15/83 W3 31-Dec-95 509 S Greeley Street re-appfd 1/1/87, 90, 93 Stillwater, MN 55082 (Fourth Term) Harry Peterson appfd 216/90 W2 31-Dec-95 922 N William Street re-appfd 1/1/93 Stillwater, MN 55082 (Second Term) James G. Schultz appfd 118191 W3 31-Dec-96 1414 W Linden Street re-appfd 1/1/94 Stillwater, MN 55082 (Second Term) R J Colombo appfd 12/31191 W2 31-Dec-97 215 N Harriet Street re-appfd 111/95 Stillwater, MN 55082 (Second Term) e Earl Olson appfd 3/12/91 ,W4 31-Dec-97 1424 Cottage Drive re-appfd 1/1/95 Stillwater, MN 55082 (Second Term) Don Nolde appfd 1/94 W1 31-Dec-96 1603 Momingside Road First Term Stillwater, MN 55082 Mayor Jay Kimble, Ex-Officio The purpose of the Stillwater Port Authority is to have general charge of all wharves, docks and landings, and to have general supervision of that portion of the Sl Croix River which the City has jurisdiction and control. The Stillwater Port Authority is organized per City Code Chapter 49.01. It consists of six (6) members, appointed by Mayor - confirmed by Councif. Members selVe three (3) year terms. Ie Page 1 f3gardlCommission Heritage Preservation Commission Jeff Johnson, (Chair) 309 S Fifth Street Stillwater, MN 55082 Robert Kimbrel 724 W Oak Street Stillwater, MN 55082 Brent Peterson 508 W Churchill Street Stillwater, MN 55082 Roger Tompten 718 S Fifth Street Stillwater, MN 55082 Jay Michels 118-112 N Main Street Stillwater, MN 55082 Howard Lieberman 914 S Greeley Street Stillwater, MN 55082 Todd Remington 206 E. Laurel Stillwater, MN 55082 (TO REPLACE PAT QUALEY) BOARDSICOMMISSIONS AND MEMBERS AS OF 01/19/95 Term Wil:d Term Excires e (Second Term) W1 31-Dec-95 appfd 111/89 re-appfd 111193 (Second Term) W3 31-Dec-97 appt'd 1/2/90 re-appt'd 1/1/92, 95 (First Term) W1 31-Dec-95 appt'd 1/1/93 (First Term) W1 31-Dec-96 appt'd 1/4194 (Second Term) W2 31-Dec-96 appt'd 215191 e re-appt'd 1/1/94 (Second Term) W4 31-Dec-95 appt'd 1011/91 re-appt'd 1/1/93 (First Term) appt'd 1/1/95 W2 31-Dec-95 Planning Commission Chair and City Planner are ex-officio members The purpose of the Heritage Preservation Commission is to safeguard the heritage of the City by working toward the preservation of historical sites and structures. The Heritage Presetvation Commission is organized per City Code Chapter 22.10 and consists of eight voting members to be appointed by the Mayor and with the advice and consent of the City Council. Member shall setVe a term of three (3) years. The Chairman of the Planning Commission or his designee and the City Planner of the City shall be ex-<)fficio, nonvoting members of the Commission. AU voting members shall be residents of the City. e Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 01123195 e Date Appointed/ BoardlCommission Term ~ Term Exoires Solid Waste Advisory Committee Janelle Borden appfd 2f2J93 W3 31-Dec-96 2677 Hawthome Lane re-appt'd 1/1/95 Stillwater, MN 55082 (Second Term) Tim Schmolke appt'd 2/2/93 W2 31-Dec-96 506 W Laurer Street re-appt'd 1/1/95 Stillwater, MN 55082 (Second Term) Craig Wallin appt'd 1/1/95 W4 31-Dec-96 810 Pine Tree Trail (First Term) Stillwater, MN 55082 Teresa Muckala appfd 12/21/93 W1 31-Dec-95 1014 S Third Street re-appt'd 111/94 stillwater, MN 55082 (Second Term) Peter Tallas appt'd 12/21/93 W4 31-Dec-95 930 Northland Court (First Term) e Stiltwater. MN 55082 Larry Renko appt'd 12/21/93 W2 31-Dec-95 422 W Wilkens Street (First Term) Stillwater, MN 55082 Council Rep.: Eric Thole City Staff: Nile L. Kriesel 412 W Elm street 216 N. 4th Street Stillwater, MN 55082 Stiflwater, MN 55082 Ex-officio: Jim Junker Junker Sanitation 1570 Amundson Drive stillwater, MN 55082 Ex-offIcio County: Dan Shoepke Washington County Court House Public Health Department 14900 61st Street N Stillwater, MN 55082 The purpose of the Solid Waste Advisory Committee is to study all areas associated with the collection and disposal of community waste and to develop a plan of action to achieve the goals set forth by the City Council. The Solid Waste Advisory Committee is organized per Resolution No. 92-189. The Commission is comprised of: six (6) citizen members, and one member of the City Council (appointed by the City Council); one representative from the Washington County Public Health Department. and one representative from the CIty's 'solid waste contractor who shall be ex-officio members of the commission. Members are appointed for not more than two consecutive two (2) year terms. e Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 01120/95 Board/Commission e Dispute Resolution Committee Kathy Vadnais 1206 N. 2nd Street Stillwater, MN 55082 Council Rep. INDEFINITE TERMS FOR ALL MEMBERS Bill Herzog 405 Laurie Lane Stillwater, MN 55082 Junker Sanitation Representative E William Fierke, Jr. 724 S Owens Street Stillwater, MN 55082 Deciding Vote The City of Stillwater formed a Dispute Resolution Committee (DRC) on January 26,1993 (per solid waste collection agreement between City and Junker Sanitation, Inc.). The DRC makes recommendations to the City of Stillwater regarding any complaints relative to the collection of garbage within the City limits. The DRC is comprised of one member appointed by Junker Sanitation Inc., one member appointed by the Stillwater City Council, and a thirc party appointed by the contractor representative and by the a City's representative in order to have a deciding vote. The City representative serves at the will of the City for an indefinite term. ,., e Page 1 BOARDS/COMMfSSIONS AND MEMBERS AS OF 01/19/95 e BQard/Commission Date Appointedl Term Ward Term Expires Board of Water Commissioners John L Jewell appt'd 7/1/87 W4 3Q-Jun-96 1322 Cottage Drive re-appt'd 711190,93 Stillwater, MN 55082 (Third Term) Jim Weaver appt'd 711/88 W4 3O-Jun-97 414 Pine Tree Trail re-appt'd 7/1191, 94 Stillwater, MN 55082 (Second Term) Donald Jahnke (Chair) appt'd 7/1/80 W1 3O-Jun-95 1111 South First Street re-appt'd 7/1189, 92 Stillwater, MN 55082 (Third Term) The Board of Water Commissioners is organized per City Charter-Article XIII. The Board consists of three members e and are appointed by the Mayor. The Commissioners serve for a period of three (3) years. e Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 01/19/95 6QardlCommission Date Appointed! Term Term Expires e Cb.arter Commission John Rheinberger 818 West Olive Street Stillwater, MN 55082 First Term 01-May-96 appt'd 5/1/92 Steve Keister 1721 N. 2nd Street Stillwater, MN 55082 First Term 01-May-96 appt'd (REPLACE SCOTT KELLER) Howard Lieberman 914 S Greeley Street Stillwater. MN 55082 First Term 01-May-96 appfd 5/1/92 John Tunheim 704 S Third Street Stillwater, MN 55082 Second Term 01-May-98 appt'd 3fl/89 re-appfd 5/1194 Timothy Old 502 North Everett Stillwater ,MN 55082 First Term appt'd 5/1192 01-May-96 e Donald Valsvik 1117 Meadowview Drive Stillwater, MN 55082 Second Term appfd 5/1188 re-appfd 5/1/92 01-May-96 Laurie Maher 3018 Marine Circle Stillwater, MN 55082 Second Terin appt'd 5/1/92 re-appt'd 5/1/94 01-May-98 Cheri Berett 402 Maryknoll Drive Stillwater, MN 55082 Second Term appt'd 511/88 re-appt'd 5/1/92 01-May-96 Richard Slivik, Jr. 805 West Churchill Stillwater, MN 55082 Second Term appt'd 511/90 re-appfd 5/1/94 01-May-98 The purposed of the Charter Commission is to study the local charter and city government and prepare changes when appropriate. The Charter Commission is organized per Resolution 92-84 and Minnesota Statutes, Chapter 410. The members serve for a period of four years and may not serve for more than two successive terms. The Charter Commission has nine members, but could be anywhere from seven to fifteen members. e Page 1 BOARDS/COMMISSIONS AND MEMBERS AS OF 01/19/95 e Date Appointed/ Board/Commission Term Term Exoires Downtown Parking Commission Karl Ranum appt'd 03/16/93 3 year term Ranum Law Offices First Term 12/31/95 104 N Main Street Stillwater, MN 55082 Paul Simonet appfd 03/16/93 3 year term Simonets First Term 12/31/95 301 S Main Street Stillwater, MN 55082 Katie Holdorph appt'd 03116/93 2 year term Country Classics re-appt'd 1/1/95 12/31/96 202 S Main Street Second Term Stillwater, MN 55082 Patrick Anderson appt'd 03116/93 2 year term WR Medical re-appfd 111/95 12/31/96 123 N Second Street Second Term Still'tJater, MN 55082 e Ed Stuart appt'd 06101/93 2 year term Kolliners First Term 12/31/95 119 S Main Street Stillwater, MN 55082 Dave Swanson appt'd 03116/93 2 year term Resident re-appfd 1/1/95 12/31/96 314 Birchwood Drive N Second Term Stillwater, MN 55082 STAFF ASSISTANTS: Police Chief-Don Beberg Parking Officer-Stu Glaser City Attomey-Dave Magnuson The Downtown Parking Commission is organized per Resolution No. 92"249. The Commission consists of seven members; five downtO'/JO business or property owners and tIIIIO residents from the broader community. TINO members serve for a one year term, three for tIIIIO year term, and two for three year terms. The Downtown Parking Commission is established to oversee the development and implementation of the Downtown Parking Plan. This includes planning for long-range parking lot improvements and day-to-day regulation of public parking spaces. e Page 1 c - " "':;:;:):::'i":"':\~:~\ \~!~~::ll:~::~[:[it 'i~i:':. j:t .i:'):;:::;:",I~~AIl~IHO" rI'H'~ Pllql)osln IU~(JIONAI. l)lJ1n.I(~ SAI?I~r~. ....,.:.:.... I.!A))I(~~::SYSrll~!1 'I1.I.:'ElnTI~ YOUll CO!UI1JNI'IY .' ;:;" ...::::f;?' :::~?' . .:1~f :~~f ::~~~~:' ::'::::'::':'::::;:l'llWJffi'f6;'cement.:#ld emer&~ncy reswnders i~iy on their radios to keep in touch with each other and help them func~' as a te;l.j1i. Althqpgh today~s system of overlapping and often incompatible radio systems clll,l,}tiliJce it diffi9U1t for ag@1cies tqjvork together, there is a way to provide dependable and ,.,.:.I;;9.~t,~f{"l\!~ve two-way!J'iidio com~unicati9~s. By sharing radio frequencies and the basic pieces of .....~qmpment that maMMp the netWbrk, stat~find local agencies can have access to clear, strong ,..... comm~~.:~,:~:fnw~ignals. ..;:(::~{f:' .,/~i::?"" ,:::::,;::::::':::'It'S''viffiFlliat we act noW':#fput this $p'ared system into place. The legislature has set aside the 8oo-megahertz chlID.n.~ts' for use Q-t'public safety agencies, and declared a moratorium on applications for their uS~>:!?1J.~ll1iii moratoriwtfis set to expire on June 30. After that time, state agencies and ":::::::::'::'::::fQffilIDiiiiti'&that need to IJ.:p#i!de their systems right away will have to apply for the channels as individual syste.:.:::,:~::f.f:pner cost - and we will lose the channels for region-wide use. ,;:::::,:":,,.,:Th;J,22:?::,sta.te:ugislature will consider the governance structure and funding of a region wide public ...........s.afetfradio system. The Metropolitan Radio Systems Planning Committee and the Metropolitan Council will host the following informational meetings on the project. Information Session fof.: Govefhment~:bmcijl~ and{:':> Public Saf~ty Prot.issionils )!i '::': Friday, FebrJi!ry 24 !\ 9 arJ:~: ... ... Minnesota HistoryCentedAuditdtium 345 West Kellogg ~oulev~fd, St.~~ul ..... e Independence City Hall 1920 County Road 90, Maple Plain Friday, Febr:uary 17, lOam Brooklyn Park City Council Chambers 5200 85th Avenue North, Brooklyn Park Tuesday, February 14, 1 :30 pm -- >; Anoka County Courthouse 325 East Main Street, Anoka Thursday, February 23, 7:30 am e Bloomington City Council Chambers 2215 W. Old Shakopee Rd, Bloomington Thursday, February 23, 9 am yo L: St. Louis Park City Council Chambers 5005 Minnetonka Blvd, St. Louis Park Thursday, February 16, 7:30 am Minnetonka Community Center Community Room 14900 Minnetonka Blvd, Minnetonka Wednesday, February 22, 7 pm Washington County Government Center Fifth Floor Conference Room 14900 61st Street, Stillwater Tuesday, February 21, 1 pm Hennepin County Government Center Auditorium (A-Level) 300 South Sixth Street, Minneapolis Wednesday, February 15,4:30 pm e Shoreview City Council Chambers 4600 N. Victoria Street, Shoreview Thursday, February 23, 7 pm Metropolitan Council Chambers 230 East Fifth Street, St. Paul Monday, February 13, 4 pm Falcon Heights City Council Chambers 2077 W. Larpenteur Ave., Falcon Heights Tuesday, February 21, 7 pm Redwood Community Center 311 Elm St. at Co. Rd. 42, Apple Valley Tuesday, February 21, 7:30 am Ridgeview Medical Center 500 Maple Street South, Waconia Monday, February 13,7:30 pm Fridley City Hall Rooms 1 & 2, Lower Level 6431 University Avenue NE, Fridley Wednesday, Febru~i::'i;:\f:J?:Hh:,::::,:,::,~,?,:~,,~,:::::'t'ir:::r:::,:::::::::~:::,;:,' ~~i.~~~~ United Labor Center.{):"" frf~j6~r!!'?'~k " :. ":':':', ::::::::. ......... .-. ":':::':::.. ',::::. ':~\.:::~:.!...~.i:;::::. l:r.::~::.::::::.:;:~::.:: l~i:1 "",. .::::~~~{~:~:::::~:t:~}::::.. .,..' . . "... l. .LI j Ptl!4os;d~egio!l-wide . IT, :::" ...:::::tnU'l: 114/ s~~e6' rndlO system ':::;\~.(::::::::::::::.:.::::::.:.::::::::~::::~:trf:::::1:' :.lI::: v:: 'fI' ~u I U ~J sJsio/for Government Officials %i~~~afety Professionals ...:.::::~;:::.:.' ..::::::::.' :..... Law ~m_1Binfand eme~gsicy responders rely on their radios to keep in touch with each other ::::::::::}t:t:\:::i:~::andHielp::tliem function .~~:.leam, but today's system of overlapping and often incompatible radio systems can make it@jfficult for agencies to work together. Fortunately, there is a way to provide dependabl~..mU!=pjM:effective two-way radio communications. By sharing radio frequencies and t:::::::::::::::::::::::::::~:~::~Jm*Q~:pie=ees of equipment that make up the network, state, county and local agencies can have ... ..............access to the clear, strong communications signals they need. This session will provide an opportunity for local officials and system users to learn more about ther system. Members of the Metropolitan Radio Systems Planning Committee and the engineering fIrm that developed the technical design for the system will be on hand to explain the project and answer questions. e Friday, February 24 9 - 11:30 am Minnesota History Center Auditorium 345 West Kellogg B oulevard, ..~:~tt:fi:atJ~j:~:~:::r~::::::::::::~:::~::%::~t~:~:~::::~~:t::~t::t~k: . ..:.:~:::t~~?~~~~'=?~:::-:"""" ',,' Registration will begin at 8:30 am, and rolls an~t9:Pffee will be serv~9.;::::::::::::::::::::::::::::::::::::::::::::::::.:.:.:........ The program will ~.be:.:.::.i::::.:.:.:::.:::..:::.:.,:.::~:...::...:....:.:.:.,7..:.::3m:':'.:.'::':.'.::'.::'.::.'::.:::::.::.::.::.::..:.:::......::.::.:...:..~~..:~.:t~:1:~:t~t~j:~::tf.:.::::..:...~...:...~.~~.::::~::::..:::.~.~.:.::.~~ff::::::::::::::::::::.:.:.:.:.............................:<.:.:.:.::::::::::::::::::~::::~::::t::::::~~~:~:~~1: . . . ....::::::::::::::~:~~:~~~~~i~~~~~~~~~t~~~t~~t~t~:~:~:::::::::::::;..... . ..:.::::::::~:f::::::::::::':":""'" ... ......:.::::::::::::::::::~:~:~:tt:t. 1) Presentation .and Discussion of the Technic,:ll::nesig~::::,f"'the Pr~89~ea Regional T:::e~e::::'Y;:::mast Engmeerinl I' / ~~ 2) Panel Discussion of the Legislative Prqposal tq\\'mpletlnt the ~;st Pha~.~:~:j:;ielfb&ne,\t::::.:.. Network~:IIII:r ::!III:( .::ll'? .::::\i:i:r: ::l:::::::::}::::'" ..:.::{t:1::::~t: Mancel Mitchell, Chair, Metropolit~p. Radiq:::$ystenii Plannii.ig CoxWbittee, ~ooe..rator :\:\ e 3) Question and Answer Session el 02/15/95 I' 14:00 /tITY OF OAK PARK HEIGHTS ~ 6124390456 I I NO. 075 ~01 , .. r:", e CITY OF OAK PARK HEIGHTS COUNCIL MEETING MINUTES, MONDAY, FEBRUARY 13, 1995 Conceptual Plan for Future Trans Workshop: Mayor O'Neal opened the workshop at 6:15. Paul Plaster was present and will be helping with the bike trails. Councilwoman Robert reported on meeting with Mike Thomas and Donna I Folsum ofNSP. Council discussed various options for placement of bike trails and walk paths, time frames and costs. Call to Order: The meeting was called to order at 7 :03 p.m. by Mayor O'Neal. Present: Councilmembers Swenson, Robert, Kern and Schaaf. Staft" present: Deputy Clerk/Finance Director Holst, City Attorney Vierling and City Engineer Anderlik. e Staft' Reports: Utili~ Department - Councilman Kern requested any residents that have their water running due to the cold weather and pipes freezing to please call City Hall and infonn staff so their water bill can be estimated for the March 1995 quarter. Parks Commission - The next Parks Commission meeting will be held Tuesday, February 21, 1995 at 6:30 p.m. Parks Liaison Robert had a request from the Parks Commission that if there are any available funds in the Capital Improvement Fund 'they could appropriate funds for toddler equipment in the parks. Old Business: Councilmcmbers Insurance -SchaaL seconded by Kern, moved to table insurance for Councilmembers until the February 27, 1995 meeting. S aye votes. Carried. Deck ~eRulations -COuncil discussed deck regulations with regard to decks being treated as part of house structure, required setbacks should be maintained and height should be no higher than the highest living area of the home. e Kern, seconded by Schaaf: moved to request City Attorney to draft amendment to Zoning Ordinance for deck regulations. S aye votes. Carried. Post-it'" Fal( Note 7671 I.To.I'I'{ ,/ II I ::W'_i, I(A'I"~U 1~~10 ~'I5- ~511a~s" 5 ,!i~~n,!, 1'(11.:, . Jlr<t-'If~ 02/15/95 14:01 CITY OF OAK PRRK HEIGHTS ~ 6124390456 NO. 075 ; [;102 '.. Page Two - Minutes February 13. 1995 e River Vall~ Arts Council Reoort -COuncilwoman Robert reported her attendance at the January 26th River Valley Arts Council meeting_ The City was awarded a plaque for their past support along with Arts Council's annual report and directory. HiRhwav 36 Design Review Committee Reoort -Councilwoman Robert reported on the Highway 36 Design Review Committee meeting. The decision was made to keep the historic bridge in Stillwater. Tbe final environmental impact statement is to be signed. The communities will have 30 days after the statement is siped and delivered to comment on the issues. Kern, seoonded by Robert, moved to set a public hearing to discuss final environmental impact statement, reconstruction plans for trunk hipway 36 and any other facets relating to the bridge project for March IS, 1995 at 7:00 p.m. 5 aye votes. Carried. City Administrator is to notify residents 8!1d determine meeting location. Bike TrailslW'alk Paths Reoort -COuncilwoman Robert informed Council of a design guide workshop for bike trails/walk paths tentatively in April. e Councilwoman Robert and City Administrator Robertson were instructed to consult with Northwest Associated Consultants on the cost of doing a preliminary plan for bike trails/walk paths. Councilwoman Robert reported on her meeting with Mike Thomas and Donna Folsom ofNSP. Tbey discussed using the area under the high wires from the Mall to Oakgreen Ave. for bike trails. Mr. Thomas was to report back to Councilwoman Robert on this possibility by March IS, 1995. Councilwoman Robert will be walking the area with Donna Folsom on February 24. 1995. Councilwoman Robert will be attending the Baytown Township meeting on March 6, 1995 to discuss forming a committee for Jong term planning for bike trails/walk: paths on OakgreenAve. Visiol;uUY Planning R~rt - Mayor O'Neal reported on the Visionary Planning e meeting. Council would like to have a Mission Statement completed and goals set by the year end. Mayor O'Neal, Counoilman Swenson, City Administrator Robertson and two citizens of the community will fonn a committee for this purpose. Any interested citizens should call City HaU. 439--4439. I r ~2/16/95 08:49 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 085 [;102 e Page Three - Minutes February 13, 1995 Cable - There will be an Access TV workshop Monday, ,February 27, 1995 at 7 :00 p.m. January 23, 1995 Council Meetinl Minutes: Kern, seconded by Swenson, moved to approve minutes, 5 aye votes. Carried. New Busbtess: Electric Service AJlreement .Schaat: seconded by Kern, moved approve Electric Service Agreement, Peak-Controlled Tiered Services with NSP. 5 aye votes. Carried. e 58th St. - Wetland Mitigation - Mark Benson with MNDOT presented cost participation amounts and conditions for 4 lane road on 58th St. from Norell Ave to County Road 5. MNDOT would make available to the City $230,000 with the following conditions; 1. City would take over and maintain the frontage road. 2. City would enter into cost sharing for a pond on the south side of Highway 36 and the frontage road based on the number of acres of drainage attributed to property in the City. This would depend on if the City should decide whether to pond now or when development occurs. 3. Share costs of new signal at 58th St. and County Road S. Signal would cost $100,000 with federal funds contributing $80,000. $20,000 would be split 4 ways with Oak Park Heights share to be 55,000. 4. City would issue approval to the County Highway overpass!Ill36 reconstruction. Mark Benson infonned Council that MNDOT is investigating a wetland area south on Osgood Ave. They are also still looking at Outlot B on the Brackey Property. MNDOT should have their conclusion by February 27. 1995. e Schaaf; seconded by Robert, moved to adopt concept of:MNDOT proposal for participation costs for S8tb St. from a 2 lane to a 4 lane road in the amount of $230,000 with conditions of City agreeing to take over and maintain the frontage road, cost sharing on the ponding and cost sharing of new signalization at 58th St. and County Road 5, contingent on staff review. 5 aye votes. Carried. Mark Benson informed Council that MNDOT is currently in the process of buy- outs and relocations on a case by case basis (based on Hardship Laws) of property located in the area of the proposed bridge. 02/15/95 14:02 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 075 ..G104 .. Page Four - Minutes February 13, 1995 e Kern, seconded by Schut: moved to have March 15th public hearing eablecast. 5 aye votes. . Carried. Napa Auto Parts Sign - Schaaf: seconded by Swenson, moved to approve Napa Auto Parts sign application. 5 aye votes. Carried. Ci~ Hall ~tinJl . Swenson, seconded by Kern, moved to award bid for carpeting ballways, secretarial area, breakroom and dispatch office to Abbott Paint and Carpet Co. in the amount of$5,148.00. 5 aye votes. Carried. Resolution ~~-O I-OS - Kern, seconded by Robert. move to adopt Resolution approving December 31, 1994 transfers as fonows: Transfer $10,000 from AAE-Sanitary Sewer Connection Charge Fund to the Water It. Sewer Revenue Bonds of 1991IRefunding Bonds of 1993 fur debt service payments. Transfer $5S,000 from AAE-Water,Works Connection Charge Fund to the Water &. Sewer Revenue Bonds of 1991/Refunding Bonds of 1993 for debt e service payments. Transfer $50,000 from the General Fund to Capital Improvement Fund- Unallocated. Roll call vote taken with 5 aye votes. Resolution adopted. Approval of Bills: - Schaaf; seconded by Kern, moved to approve payment of bills as presented with the deletion of payment to the St. Paul Mayor's Winter Carnival Reception for $25.00. 5 aye votes. Carried. Dog Barking Ordinance. Robert, seconded by Swenson, moved to request City Attorney to redo existing dog barking ordinance and present at February 27th Council meeting. 5 aye votes. Carried. Correspondence: Council noted receipt of MNOOT open house invitation and School District letter on Facility Use and City Attorney's response. e Street Reconstruction.. Council acknowledge receipt of petitions and correspondence on the street reconstruction issue. J. 02/15/95 .. 14:03 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 075 [;105 e Page Five... Minutes February 13, 1995 Robert, seconded by Schaaf: moved to remove Upper 55th St. N. lying east of Osgood Ave. N. from the plans and specs for Phase A Street Reconstruction due to non...noti1ication to the residents and the surfacing of the road is currently graded higher than the other streets being reconstructed. S aye votes. Carried. The balance of the petitions and letters will be discussed at the February 27, 1995 Council meeting. Brown's Creek Watershed Manaaement Organization. Meeting will be held Wednesday February IS, 1995 at StillWater. Midd1~ St. ,Croix Watershed Man83ement Organization... Meeting will be held Tuesday February 21, 1995 at Bayport. Ie Adjoununent: ... Kern, seconded by Schaaf: moved to adjourn. 5 aye votes. Adjourned at 9:30 p.m. Respectfully submitted, 9:'7 ;lJd- Judy Holst Deputy ClerkiFinance Director e '" FYI February 9, 1995 STILLWATER TOWN BOARD MEETING Town Hall e 7:30 P.M. PRESENT: Chairperson Jerry Hicks; Supervisors Diane O'Bryan, Jack Takemoto and Louise Bergeron. Also, Attorney Tom Scott and Engineer Paul Pearson. 1. AGENDA - M/S/P Bergeron/Takemoto moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P O'Bryan/Takemoto moved to approve the 1/26/95 Stillwater Town Board Meeting Minutes with the addition of: Item 3 of Public Works #7 - Jerry Hicks moved that there be a 4 way stop at Stonebridge and Penfield. The motion failed for lack of a second. (4 ayes) 3. PLANNING/ZONING CONTRACT - M/S/P Bergeron/O'Bryan moved to authorize the Chair to sign the Planning/Zoning Agreement with Washington County. (4 ayes) 4. INSURANCE - M/S/P Bergeron/O'Bryan moved that excess liability is not wanted. (4 ayes) M/S/P Bergeron/Takemoto moved that the Planning Commission is not to be covered by Workers Compensation. (4 ayes) 4It 5. PUBLIC WORKS - Louise Bergeron and Vic Socha will be looking at several trucks this weekend. 6. AWAIR - Supervisors and Clerk had their yearly AWAIR update. 7. CHECKS/CLAIMS - Claims 201 through 222 and subsequent checks were reviewed and approved. 8. ENGINEER - Paul Pearson gave an excellent report on the water level problem at the pond near the Socha residence. He does not feel the trees have died because of the Curtiss Hills Development. A summary letter will be sent to Supervisors and Mr. Socha. 9. ANNEXATION UPDATE MEETING - 3/16/95 - The meeting will be held at the Senior Center at 7:30 p.m. Postcards will be sent to residents inviting them to the meeting. 10. ADJOURNMENT - Meeting adjourned at 9:30 p.m. Clerk Chairperson e, Approved - l. F'== B-1 '4 - '9'S TUE 11:1218 REPTEK P.I2I1 PAGE U OJ Y . F lies 1M ILE TR A~SM ISS ION r~ . tUI4 -=..~==== ~ -- - - - - --- ~-- - - --- __...-n:r -=- --- - - ~ - ....--. ~ ---... -- ---- - ... ....~- -=- -- ,.. F", ~~.~ 3433 BROADWAY ST NE' MINNEAPOLIS' MINNESOTA 55413 USA TEL: 612-331-1212. FAX: 612-331-8783 PLEASE COPY ALL . I CC' I RECIPIENTS i. FR, OM: Hod IrvineR ,ePtek, Inc. DATE 2/11.//95 SUBJECT: 'Jje~.{-- oC LOVlJ tAke. , (clJ 'fllll +- P/~1fo'1I1 '117 to 1>\1\4>\ '~~/d I\J / A tf-e~d ", 5~1Ibrt{ I c: 4.7 'tYl.ee+ 1~1.s / '0/ 'I~fn'siot.l ~llf#t dl~7 tk 4~ tl,-td.. ar~,~/e. 1<<4 t1, A('t..A . P l-et4's..e.... c/o p.tllt~~ c.\"I\N1~ fltlf I,:, /,,,,,, .fo u ~ . . SENDER.: e>~&t..v- A~kr It tv d t>~ &.. f~ftL 'r-t(Mselltkd ;N f) '" 'S"'k ~;,~ ~ot I~+ +DW~ ,. . E-Mail CompuServe76270.176.com a.~ '~I f, ~ ,,^,,,"' ) FEB-14-95 TUE 11:08 REPTEK P.02 2/12/95 . To whom it should concern: Re: Pioneer Press Article on Sunfish Lake Vs Stillwater Annexation Please read the attached article on Sunfish Lake. This development has so many of the attributes that I would envision for the south-western portion of the Stillwater Planning Area (west of Long lake). The current owners and developers of this Stillwater Township land plan on new housing costing between $200,000 and $600,000. If you study the median incomes and median home values of Sunfish Lake, I believe it is very similar to what is being seeked for this land (Cudd representative at a December Stillwater meeting). My purpose for routing this article around is to continue to show that their is demand for large lot development (2.5 acres or greater). It may not be the most advantageous for developers like Cudd, but it is clearly in the long term interest of Stillwater residents (my impression from attending several planning meetings and Stillwaters own resident surveys). Please note in the article, the heavy emphasis on the environment, preservation of the secluded pastoral setting, convenient commuting, light traffic, and careful planning. The current plans that I have seen for this Stillwater development include: . Stillwater Annexation Small lots Heavy Bulldozing More 7 11 convenience No tax revenue analysis . Sewer lines on the west side of Long Lake Large increase in traffic Loss of present rural character No light industrial to offset higher tax load Disruption of current road usage These are all important issues to Stillwater area residents. I truly believe in development. I really do not care if the land becomes Stillwater or stays Township. What is important is overall housing density, while maintaining the character of the land and the area. So far it appears our township and city are more interested in the desires of the developer than in the desires of the community. Where is the community's mandate for this kind of development~ Stillwater is not Woodbury, White Bear Lake or Grant Township. Let's not now change the rules of development on this land without understanding the . consequences. This is our "planning area". ~U~inlereSI, .. t:~ -r P-'EB-14-95 TUE 1 1 : 09 REPTEK P.03 . -. INSIDE .. SAlNTPAl'l.PIOSI::ER PRESS " Luxurious Sunflsh Lake resl- houses on dentll value their privacy and soil- . _e. s~enic tude. IIYlni In COURt,y: estate:J1ke settlngS.- : ! ots gIve - . Sunfish Lake residents a pastoral - . . - privacy. - . . BY CAROL LACEY STAFf "''RITER OMES L Mr. MandyPerson wonderfui ole! Wedf.ev.'OCd stoves'are worth the lime a~.c cost of repairs'.:6L 12TH FEBRUARY 199~ SlJl',"DAY SECTION ___0-""- IU PAGES MORTGAGE RATtS 2L GEORGE KARVEl 3L "'NET MOSTETTER,7.O!\[[~ PII~ S5 Splendid eclusion ortune milles on few communi- ties as generously IS it bas on Sunfish Lake, I quiet lUld aecluded Dakota County oasis of lUXUJious estates sequestered by $turd)' stands of hardwoods on rolling hiUs or tranquil lakesbores People there prize their pri. ,vacy. even if it comes at a priel' The modfst fannsteads IIld swnmer cotuges of SWlfisb Lake past have largely given way to spacious homes that typically range from a quarter-million 'to a million dollars. with one in sa valued at more than $500,000. While homes are dis- tinctive. a considerable portion oJ their value lies in the land. tsPl'Cially If It is on one oJ the community's lakes - Hornbeam. Horseshoe or namesake SW1lish. Such costly bomes seem quite affordable for the typical resident of Sunfish Lake. one of only two East Metro municipalities where more than half the households have a si%.fig- we iDcome or more (North Oaks is the other). During the 198Os, median household income rOSl fa.~ler in Sunfisb Lake than in any other community in the Twin Cities m('lro 1lIl!CI. more than doubling from 855.935 to 1113,518. That's DOt &0 surprising. perhaps, because three-fourths of SWlfisb Lake residents work in professional. executive or sales occupa- tions And fewer than ball oJ Sunfi5h Lake SUNRSH CO/."1"luEO 0'. 3L .. - P.04 '. FEB-14-95 TUE 11:10 REPTEK REAL ESTATE SUNFISH/Cautious growth preserves charm, . (lOl(IfolUtO'ROW It wOll'leJI age 11 IIId over are elllployed. ParallellD~ Ita b1&b-mc:ome "'111I II Sunfish Lake s replltatioo IS a commllDi- ty growing ill I uutlolll IIIlI CIlIItroUed manner that preserves lu plsLorl1 charm as ..ell as its eovil'OD/lll!lltal QIII1i- ty. Sitllited on \he terminal mnralne of the lasl glacier, Sunfish Lake is endowed DOt just with lilli, and buvily ..ooded c:ontDun, lakes and wetlands, but deep deposiLS 01 loose a&irepte. sa~ Mayor Frank TUlany, a retired physiCWI. "Gardenin& O\It \left is ruU)' IOlIIto thing," lie SlYs. Environmental concel'\l Is evident, as residents turn aul for the allllual c:ommll- !litv-wide cleanup r:Yery Ipring ar ltop 011 I Admittedly, Sunfish uke'l strict repalationl protect privacy as well as the environment. And privacy 11 somethinc cheriIhed by Sunftsh Lake residents, says planner Stockman. \ H some see this .. snobbIlhneu or - exclusivity, that'. I'Ot how Sunfish Lake reskIenb view It. "WI like our prineJ, wt enjoy the land and amenities we he".," says Mayor 11fIany. .'But we don't try to keep people ouL" Arbor Day at BannoD l'art. .here a forester ~ 0Irt free _\inp aDd adYlce about planlin& and ~g. Environmental concern, IDO. Is para- mount in development regulaUoOl. The elty l'eCluilti lite and buildiD& plan re- view by the City CoullCil for eacb IIome on each lot. "It's very 1IIIusu&l," lIys LI1 S\OClunan, p~nnln& COllSll\l.aIIt for SIlll- flsb Lake, "\II haye I plllllling c:onsull.allt and enlineer revie.. each iDdIvidlll1lDt. .. Lots must bave a mlnimum 01 U acres 01 buildable land. Tbat'l 1l/It juSt because Sunfisb Lake Is picky. "There's a development before the c:oullCil for eiehl IoU on 43 acres - more than five acres a lot," 'Nfany I&ys. "Tiley can't eel any more because 01 ..ellanels and steep slopes." "Y; e're very ",gid on weUaods and CIIt. tin& doWll treeS ~use ..e 1It.9t to llr ," the mayor says "We're loverced by Dl'\R reglllatlollS D1I we\1alll1s m4 lteep slopes." Admi~\e4IYI Sunfish Lake', strict rep lalioRS protect priv~cy as ..ell as tile envirunment. AIld privacy Is IOmethilll cberished by SunllSh Lalle residentl, 1&)'1 planner Slockman. If IOme let this as SDObbishnesl 01' uclusivily, that's DOt bow Sunfish Lake residents view it. "We ~e 0U7 privacy, we enjoy the land aIICI amenities we have," 11)'1 Mayor Tiffany. "B1Il..e doo't try to keeP people out." EllorU \0 ~1"1t tile fllral. IeClucle4 lIature of Sunlish La\.e p Ilatt to to lU', whCll Reuel HarmOll. presidelll of Webb PIIblisllin&. roundecllll Un~ f ~ 01,j!' ~ ~! # . TIlII holl" It 2471 Anlell ROld In Sunfllll Lakl w.. wlO IIIst lumme' for $269.000 .ttar 99 dlYI on tII. mlrk.t. BuIlt In 1969, It llli four b6Clroomllnd four bathl. Ai'nc:y: BUfn.t Realty, Wilt S1. 'aul, At . Ilanee: Sunfish Lake Are.: AboUt 1.71QU1f1 miles 'opu~t~n:465 ~ RacIal makeup: 95.9 percenl !l white; 3.4 percent Asian or Pac:itIC 1$. !" lander; 0.7 perc:em HISpanic: origin. Medlen Ill", 39.4 Medlan family Incom,: $114.989 ,In''l-flmUy 1I0usln&: 143 units Mecl\oIl home value: 5328.000 Tilt" on ",at 110m.: $6,713 'a~l: Nont public Public: tc~: In DistrICt 191. per.pupll ,pendlhe is eighth or 17 East Metro diSlric:ts; average ACT acore 21.9. Shopp!n&: None In c:Ity ...t of lunn... Laka: Superb quality horM5 (second' higheSt medi- an value 111 metro area). careful plan- ning to preserve the sec:1IIded pasto- ral settifl&, pilv8c:y, COlIVllnlent comrnlltin&. strong environmental concern. Ii&ht tratllt, Itrong sense of c:ivic: responstblllty evident In hi&!' voter turnOUt and area volUnteer and plldanthropiC efforts. Worlt of Sunfltll Lake: High cost of real estate, \aCk of houslllg cllversity, airpOrt IIOIse, no 'hopping. no munICipal sewer or water, no industrial or commerclal tax base. . Tiff any. ''The only 'Way mGrt land "nll become ayai\abl~ will be if some Gf the propertles that have live or 10 acres split off a lot for a second bouse." "Bul," H adds, "DO ont wants \0 do that." More than building ollltw bouses, resi. denLS opt for remodeling to enbance the breathtaking ~1S on wluc.b \heir homes lland. Dick Braun put $112.000 ilIt.O reo mocl~1ln1 tu. home Wben be lI'o\'ed Ulere last summer, a relatively modest amount In comparison to those spendlR& '20u,OOU to $(00,000 OD major rtllovatiOll5. ''They do It because lbey know the yalues 11m a\ay Wp:' 11)'1 BraulI, a real estat~ agent 'Nflny bas some conc:ero aboul thl: esca.lllln& propert)' ~al_ In Sunfish Lake. He doesn't miDd property being valutd for whal it's worth, but, he says, "I'm unhappy with people biddln& up the price of ~nd aut \ItI'Il, because potential. ly it could btlll\p up tal I5SeMmellLS un. fairly." Privacy, boVIever, iI wbat Sunhsb lake resldentl apparenlly \fIlue tbe most Wben the CIty pllnnln& c:ommission re- cently c:1rc:u1at.ed a q\le5ti0llllll1rt askU\g II roillcllU ._ ...1\11.., to d61(niile I piece of their lanel to accommodate walk- Ina paths, the ltipon5C ..as .7 DO anel17 ,'r,"- lround-noor areas of l,SOO square feet for one IWry, 1.000 fOf one and one-hi\! or two IlOries, restrictions viewed at times somewhere belween stringent and Impossible by cltvelopers. Only old homes dama&ed or destroyed by ICU of Cod wert a\lowed to be rebuilt In tlleir oriei- ul1d.ate to bypass zooine replltiollS. Tiny In numbers by comparison to its. lar&er Deiahbors, the cit)' operates very modestly; It Us DO employees. and con- trlCU WIth oeI&\lllOrinll communities for pollee and fin! prottCliGn and road milD' tenance. It lIaS DO city ball, 011 1C"001 and 110 businesses. 'nIe City Council meets in Bethel Baptisl Church. Most of IU delib- crlUolll Ire quiet, althoucJI it occasional. ly ~kes on I \011111 battle, sucb as tena. ciously boldiD& ita around to keep lDtentate U4 from Ilicilli lhroIl&h llIe beat\ of the tity. Salem Churtb Road was, at one time. the DIlly paved road \Jl Sunlisll Lake. Homeo..lltrs aDd their lUesLs were lefl to bump Ilonl graveleil roads. Tbinls hive. Unproved. with InllSt maiD roada blacktopped. Wlll\& ""....by eommunities IIUCb u EagaD and Woodbury uperlenee ellP'\)- live crowtb. SUlIlish Lake's population Inches lip. EMlier pnljections set Its , . ,." ~ , , . " ~ . I' ,I' r'l' . 1. 9:00 2. 3. 9:00 4. 9:20 5. 9: 35 . 6. 9: 45 e. 8. 9. 9:55 10. 10:10 TO 10:30 11. 12. 1:00 TO 2:30 W ASIllNGTON COUNTY Dennie C. Hegberg Dletrict 1 Mary Hau.., f:' District 2 I Abrahamson ~lct 3/Chalrman ~ .. Peterson strict 4 COUNTY BOARD AGENDA FEBRUARY 21, 1995, 2:00 A.M. ***NOTE CHANGE IN LOCATION*** **5TII FLOOR SOUTH CONFERENCE ROOM** Deve Engstrom District 5 ROLL CALL CONSENT CALENDAR CITY OF OAKDALE - CRAIG WALDRON, CITY ADMINISTRATOR FINANCIAL SUPPORT FOR HOUSING AND GOLF COURSE DEVELOPMENT IN LIEU OF A SOILS TIF DISTRICT PUBLIC WORKS DEPARTMENT - D. WISNIEWSKI, DIRECTOR PROJECT OVERVIEW ON CSAH 16 (VALLEY CREEK ROAD) GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR REFER AMENDMENT TO INDIVIDUAL SEWAGE TREATMENT SYSTEM ORDINANCE TO THE PLANNING ADVISORY COMMITTEE DISCUSSION FROM THE AUDIENCE VISITORS At4 Y SHARE 1HEIR CONCERNS WTl'H mE COUNTY BOARD OF COMMJSSIONERS ON ANY ITEM NOT ON mE AGENDA. mE CIWR WILL DIRECT mE COUNTY ADMINIS11IATOR TO PREPARE RESPONSES TO YOUll CONCERNS. YOU ARE ENCOURAGED NOT TO BE REPE7TI10US OF PREVIOUS SPEAKERS AND TO UMff YOUll ADDRESS TO FIVE M1NU1l:S. COKKISSIONER REPORTS - COKKENTS - QUESTIONS THIS PERIOD OF TIME SHAU BE USED BY mE COMMISSIONERS TO REPORT TO mE FUlL BOARD ON COMMlI7F:E ArnVTT1ES, MAKE COMMENIS ON At4TIFRS OF /N'IF:REST AND INFORMATION, OR IWSE QUESTIONS TO mE STAFF. THIS ArnON IS NOT INTENDED TO RESULT IN SUBSTANTIVE BOARD ArnON DURING THIS TIME. ANY ArnON NECESSARY BECAUSE OF DISCUSSJON WlU BE SCHEOlJU]) FOR A FUllJRE BOARD MEETTNG. BOARD CORRESPONDENCE ADJOURN BOARD WORKSHOP WITH SHERIFF'S OFFICE - 5TH FLOOR CONF. ROOM DISCUSSION ON "COPS AHEAD" GRANT RECESS BOARD WORKSHOP AND PUBLIC INFORMATION - 5TH FLOOR CONF. ROOM DISCUSSION ON PROPOSED REGIONAL PUBLIC SAFETY RADIO SYSTEM * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Date Feb. 21 Feb. 21 Feb. 21 Feb. 21 .~~ 22 Feb. 23 MEETING NOTICES Time 12:30 p.m. 4:00 p.m. 5:30 p.m. 7:30 p.m. 8:00 a.m. 9:00 a.m. 10:30 a.m. 7:30 a.m. Location Stillwater Perkins Oakdale City Offices Washington County Government Center 101 W. Pine Street, Stillwater Washington County Government Center 2099 University Ave. W. - St. Paul 2099 University Ave. W. - st. Paul Washington County Government Center Committee Legal Assistance Mental Health Advisory Public Health Advisory Historic Courthouse Advisory Private Industry Council Metropolitan Mosquito Control Solid Waste Mgmt. Coord. Brd. Community Corrections If you "..d usi_. due to dl.bility or ""QIMllf1e berri.r, p/H. c.u ~6003 (TDD 439-32201 EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR ** FEBRUARY 7, 1995 DEPARTMENT/AGENCY The following items are presented for Board approval/adoption: ADMINISTRATION AUDITOR-TREASURER COMMUNITY SERVICES HEALTH, ENVIRONMENT AND LAND MANAGEMENT HOUSING & REDEVELOPMENT HUMAN RESOURCES PUBLIC WORKS DEPARTMENT RECORDER ITEM A. APPROVAL OF THE FEBRUARY 7, 1995, BOARD MEETING MINUTES. ENT./SCANDIA OLDE TOWNE. APPROVAL OF OFF SALE INTOXICATING LIQUOR LICENSE RENE~L FOR A.J.L. LIQUOR, APRIL 1, 1995 TO KARCH 31, 1996. C. APPROVAL OF ON SALE AND SUNDAY INTOXICATING LIQUOR LICENSE RENEWAL FOR THE POINT INC., APRIL 1, 1995 TO KARCH 31, 1996. B. D. APPROVAL OF 1995 INFANT/TODDLER RECRUITMENT AND TRAINING CONTRACT WITH THE DEPARTMENT OF HUMAN SERVICES. E. APPROVAL OF 1995 AGREEMENT WITH HUDSON MEDICAL CENTER, FOR RESPITE CARE FOR ELDERLY AND DISABLED ADULTS. F. APPROVAL TO APPOINT PAM RINGSMITH TO REPRESENT WASHINGTON COUNTY AS A MEMBER OF RAMSEY ACTION PROGRAMS, INC., TAAC (TARGET AREA ADVISORY COUNCIL) W. G. APPROVAL OF 1995 CONTRACT WITH WENCK ASSOCIATES, INC. FOR PROFESSIONAL ENGINEERING SERVICES IN CONJUNCTION WITH THE LAKE JANE LANDFILL; AUTHORIZE THE CHAIR AND THE COUNTY ADMINISTRATOR TO EXECUTE ON BEHALF OF WASHINGTON COUNTY AND AUTHORIZE PAYMENT. H. APPROVAL TO SUBMIT AN ACHIEVEMENT AWARD APPLICATION TO THE NATIONAL ASSOCIATION OF COUNTIES. THE AWARD APPLICATION IS FOR THE HOUSEHOLD HAZARDOUS WASTE FACILITY/CITY OF OAKDALE PUBLIC WORKS EXPANSION. I. APPROVAL OF RESOLUTION, QUALIFIED ALLOCATION PLAN FOR LOW INCOME HOUSING TAX CREDITS. J. APPROVAL OF COUNTY PAID MEDICAL/HOSPITALIZATION INSURANCE PREMIUM, FOR RETIRING EMPLOYEE SHAWN BERNIER, HELM DEPARTMENT, IN ACCORDANCE WITH SECTION II, C.2 OF THE PERSONNEL RULES AND REGULATIONS. K. APPROVAL OF LEAVE OF ABSENCE WITHOUT PAY FOR CONSTANCE BRIST, AUDITOR/TREASURER.S OFFICE, BEGINNING FEBRUARY 7 THROUGH KARCH 27, 1995. L. APPROVAL TO REIMBURSE MEDICARE IN THE AMOUNT OF $7,265.62 FOR AN OVERPAYMENT CLAIM AND FURTHER AUTHORIZATION TO TRANSFER THAT AMOUNT FROM THE CONTINGENCY FUND INTO RETIREES MEDICAL INSURANCE (OBJECT 6159) IN SERVICE 11Bl. M. APPROVAL OF RECLASSIFICATION OF POSITION OF INFORMATION SPECIALIST TO THE CLASSIFICATION Of' INFORMATION ANALYST IN I.S. EFFECTIVE KARCH 12, 1995. N. APPROVAL TO PURCHASE AUTOMOTIVE EQUIPMENT AS BID EQUIPMENT BID WAS $131,197. ON FEBRUARY 7, 1995. TOTAL COST 0_ TRUCK FROM BOYER FORD THROUGH HENNEPI O. APPROVAL TO PURCHASE ONE FORD F-700 CAB AND CHASSIS COUNTY BID PER COOPERATIVE PURCHASING AGREEMENT. P. APPROVAL TO ADVERTISE FOR BIDS REPLACEMENT OF BRIDGE NO. 97720 ON ELMCREST AVENUE IN HUGO. Q. APPROVAL OF PROPOSAL FROM SIEGFRIED CONSTRUCTION COMPANY FOR REMODELING AT THE WASHINGTON COUNTY COURTS IN COTTAGE GROVE IN THE AMOUNT OF $15,630. R. APPROVAL OF RESOLUTION, GRANT EXECUTION AGREEMENT FOR HISTORIC COURTHOUSE EXHIBIT. S. INFORMATION ONLY - TOWN ROAD FUEL TAX RECEIPT ALLOTMENTS FOR THE FOLLOWING TOWNSHIPS: BAYTOWN, DENMARK, FOREST LAKE, GRANT, GREY CLOUD, MAY, NEW SCANDIA, STILLWATER, AND WEST LAKELAND. T. APPROVAL OF THE PLAT OF VIRGINIA PLAT, GRANT TOWNSHIP. U. APPROVAL OF THE RIVERVIEW RANCH ADDITION, DENHARK TOWNSHIP. V. INFORMATION ONLY - RECORDER FEES FOR THE MONTH OF JANUARY, 1995. ..Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. commissioners may elect to pull a Consent calendar item(s) for discussion and/or separate action. . . . . Chair: Aqenda: Minutes: Treasurer: Attornev: Planner: Enqineer: Public Works: Clerk: Committees: STILLWATER TOWNSHIP February 23, 1995 Hicks 7:30 p.m. Regular Meeting Adopt F. l.q." ,. it ) Approve Minutes - February 9, 1995 1. Checks/Claims 2. Board of Audit Duties 1. Update Rivard 1. Update truck search 2. Parkwood Road - complaint 1. Miscellaneous People - 8:30 P.M. 1. Peace Officer Old Business: 1. Annexation discussion New Business: 1. Response Francis Letter Notes: 1. Treasurer will not be present 2. David Johnson will not be present February 19, 1995 Pat Bantli . Bill wotd((~bOliSh' " - M1n~esOht tOWhs1)ips '"rn, -. '; . _ . , Rep. Da~e ~ishop ~;S:Mmn~o- , ~. townships ',a~'aform:of'gov~ ernment out 'of the', past. ADd ' he warits ,them to be history. '. , ' . :'The Rochester Independent-Re- JIDtllicanis, proposing. a,bill to awlish the state's 1,797~~hlps. .'A 19931eglslativereseareh,~ pOrt'sho.wed that MInneSota has more ",toWnshlps'than ,any other , ~te and that the, vast. majority have fewer than, 1,00.0 people., . ' ~ishop,says that's too muchgov- , ~tnent.:Hesa.ysto~hlps ~en't Iltl~edbecause~allthey do is care f~ru.ral roads, ,AAdtheyofteli in- terfere 'With annexation needed by citie~ to proteCt' ground' water and '~f:iYlde for orderly"gro~.. ,',' . ,;~f;Iis bill would eJ.1miDate town- ships by 1997, with financlalre- sponsibilities , and, assets. given. to , c.OJ1nties. , . - ',', ~:.Township officials were ~kepti- cal.,,, . ' ,,' , ":,Davld Frlcke,executl:Ve cnrector otAhe Minnesota Association of t.qwnships, said ~ownshlps ,~, f!>r 56,900 miles of township roads and 6;'000 bridges in the ',state. ,.: ", ' ;"',','Jf M.r,Bishop feelstbat can be 'qQD~ moreefffciently 'by' a larger ; ~!}j.t of, gove~nt, ',I think he, is sadly mistaken.'" ' . filII .. , , .