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Home My WebLink About1995-01-03 CC Packet ~ e ~ REVISED AGENDA * CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-1 January 3, 1995 REGULAR MEETING CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - December 20, 1994 - Regular Meeting ADJOURN CALL TO ORDER OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ROLL CALL RECOGNITION OF OUTGOING COUNCILMEMBERS PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. James Laskin, City of Stillwater Chamber of Commerce - Presentation of membership certificate . STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk UNFINISHED BUSINESS 1. Resolution: Designate Legal Newspaper for 1995 2. Update on downtown hotel project 3. Possible appointments/reappointments to various Boards and Commissions NEW BUSINESS 1. Elect Vice President for Council Resolution: Designating Vice President for Council 2. Confirm dates for 1995 Local Boards of Review 7:00 P.M. 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 3. Possible first reading of ordinance relating to deferral of special assessments for permanently disabled property owners. 4. Schedule special Council meeting to interview Ward 2 candidates City Council Agenda 95-1 January 3, 1994 Page 2 er PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) CONSENT AGENDA 1. Resolution: Directing Payment of Bills (Resolution No. 95-1) 2. Resolution: Designating Depositories for 1995 3. Resolution: Approving Change Order No.1, Marketplace Lift Station, L.I. 301 4. Approval: Authorizing purchase of two new squad cars 5. Resolution: Employing full-time firefighter 6. Approval: Authorizing hiring process for one new police patrol officer 7. Approval: Authorizing promotion process for one Police Officer to Patrol Sergeant 8. Approval: Authorizing promotion process for Assistant Fire Chief 9. Approval: Authorizing release of grading escrow e 10. Approval: Renewal of Taxi License - Valley Chauffeurs · Renewal of Towing License - Stillwater Towing 11. Approval: Request for use of Lowell Park and hanging of banners - Rivertown Art Festival/Fall Colors Art Festival COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * Items in italics are additions to the agenda .1 AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-1 January 3, 1995 e REGULAR MEETING CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - December 20, 1994 - Regular Meeting ADJOURN CALL TO ORDER OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ROLL CALL RECOGNITION OF OUTGOING COUNCILMEMBERS PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. James Laskin, City of Stillwater Chamber of Commerce - Presentation of membership certificate STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director .t. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulti~g Engineer 8. City Clerk UNFINISHED BUSINESS 1. Resolution: Designate Legal Newspaper for 1995 2. Update on downtown hotel project 3. Possible appointments/reappointments to various Boards and Commissions NEW BUSINESS 1. Elect Vice President for Council 2. Confirm dates for 1995 Local Boards of Review 7:00 P.M. 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 3. Possible first reading of ordinance relating to deferral of special assessments for permanently e disabled property owners. 4. Schedule special Council meeting to interview Ward 2 candidates City Council Agenda 95-1 January 3, 1994 Page 2 PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) e CONSENT AGENDA 1. Resolution: Directing Payment of Bills (Resolution No. 95-1) 2. Resolution: Approving Change Order No.1, Marketplace Lift Station, L.I. 301 3. Approval: Authorizing purchase of two new squad cars 4. Resolution: Employing full-time firefighter 5. Approval: Authorizing hiring process for one new police patrol officer 6. Approval: Authorizing promotion process for one Police Officer to Patrol Sergeant 7. Approval: Authorizing promotion process for Assistant Fire Chief 8. Approval: Authorizing release of grading escrow 9. Approval: Renewal of Taxi License - Valley Chauffeurs Renewal of Towing License - Stillwater Towing COMMUNICATlONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT e t .. e Regular Meeting STILL WATER CITY COUNCIL MINUTES December 20, 1994 7:00 p.m. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Community Development Director Russell City Engineer Eckles Consulting Engineer Moore City Clerk Weldon Press: Julie Kink, St. Croix Valley Press Others: Gene Bealka APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the minutes of the Truth In Taxation and Special meetings of November 29, 1994, and the Regular and Recessed meetings of December 6, 1994. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Commendation: Bob Fritts. Dispute Resolution Committee Bob Fritts was not present. Item is continued to January 3, 1995. 2. Stillwater Junior Hi~h Arch - Tim Boeve. President. Stillwater Junior Hi~h Student Body Tim Boeve and Malachi Johnson, Stillwater Junior High students, presented a request to utilize the two arches from the old Junior High School on the present junior high campus. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the request to utilize the old junior high school arches on the new junior high school campus. All in favor. e 1 .. Stillwater City Council Minutes Regular Meeting December 20, 1994 e Council directed staff to assist with the transfer of the arches. 3. Request to submit name of Harriet McPherson to Metropolitan Council Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to authorize the Mayor to submit the name of Harriet McPherson to fill a vacancy on the Metropolitan Council. All in favor. STAFF REPORTS 1. Finance Director- Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to select the retro- premium option for 1995 Workers Compensation with a minimum premium of $69,177 and maximum premium of$207,212. All in favor. 2. City En~ineer - Motion by Councilmember Kimble, seconded by Councilmember Cummings to enter into an agreement with Miller Excavating, Inc. for removal and disposal of public works gas tanks. All in favor. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to authorize purchase of SMCI Stepp Oil Jacketed Kettle-l20 for an amount not to exceed $12,940 plus tax, including trade-in allowance. All in favor. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to authorize purchase of Onan generator set with low noise package from Flaherty Equipment, with price not to exceed $24,975 plus tax. All in favor. 3. Community Development Director - Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to authorize planning staff to attend Arch View 2 class. All in favor. Community Development Director Russell requested future workshop sessions with Council regarding Lowell Park project and the Comprehensive Plan. He also updated Council on various projects in process in the City. 2 e .. e Stillwater City Council Minutes Regular Meeting December 20, 1994 UNFINISHED BUSINESS 1. Authorize request for proposals - le~al advertisin~. Motion by Councilmember Kimble, seconded by Councilmember Zoller to approve the bid specifications, as amended, for newspaper publication of City of Stillwater legal notices and to direct the City Clerk to send bid forms to the two local newspapers. All in favor. NEW BUSINESS 1. Request by property owner at 1013 North Broadway to modify conditions of approval to allow temporary driveway to remain as permanent drivew~. Community Development Director Russell reviewed the request. Motion by Councilmember Cummings, seconded by Councilmember Kimble to deny the request by the property owner at 1013 North Broadway to allow the temporary driveway to remain as permanent driveway. All in favor. UNFINISHED BUSINESS (Continued) 2. Renewal of Contract - Legislative Associates Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the . appropriate resolution approving renewal of the contract with Legislative Associates. (Resolution No. 94-321) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley Nays - None NEW BUSINESS (Continued) 2. Use of Lowell Park for Cross-Country Ski Trail- Deborah Asch. Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve the request by P.J. Asch Otterfitters to use Lowell Park as a cross-country ski trail, for this year only, subject to agreements. All in favor. e 3 ... Stillwater City Council Minutes Regular Meeting December 20, 1994 e 3. Recommendation: 1995 Street Improvement Projects. Resolution Ordering Feasibility R({port on street and storm improvements for Croixwood nei~hborhood and surrounding areas. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution ordering feasibility report on street and storm sewer improvements for portions of Croixwood and surrounding areas, including Lily Lake School entrance and Pine Street. (Resolution No. 94-316) Ayes - Councilmembers Cummings, Zoller, and Mayor Hooley Nays - None Abstain - Councilmember Bodlovick Absent - Councilmember Kimble 4. ReCluest for authorization to sell GIS map data base to NSP. Motion by Councilmember Kimble, seconded by Councilmember Zoller to approve the request for authorization to sell GIS map data base to NSP and to use proceeds to upgrade City GIS capacity. All in favor. CONSENT AGENDA Motion by Councilmember Kimble, seconded by Councilmember Zoller to remove Item 6 from the consent agenda, and to approve the consent agenda of December 20, 1994, including the following: All in favor. 1. Resolution Directing Payment of Bills. (Resolution No. 94-315) 2. Resolution Authorizing execution of sub-grant agreement to extend completion date of Lowell Park flood relief work. (Resolution No. 94-317) 3. Request for extension of approval of Special Use Permit for UBC Development - Case No. SUP/92-52. 4. Consent to Assignment of Zimmerman Tax Increment Agreement. 5. Contractors Licenses. 6-: Providing oontinuation of hospital/medical ooverage ..~~ Bodlo';iek. 7. Resolution approving 1994/95 salary for City Coordinator. (Resolution No. 94-319) 8. Resolution approving 1994/95 salary for Building Official. (Resolution No. 94-320) 9. Authorization to purchase two computers. 10. One-day temporary liquor licenses - St. Mary's Church (Recognition Dinner and wedding reception) 4 e .. .. e Stillwater City Council Minutes Regular Meeting December 20, 1994 Amended Resolution Providin~ Continuation of Hospital/Medical Covera~e for Ann Bodlovick. Motion by Councilmember Kimble, seconded by Councilmember Zoller to adopt the appropriate resolution providing continuation of hospital/medical coverage for Ann Bodlovick, with the condition that she was employed prior to the 1988 sunset provision. (Resolution No. 94-318) Ayes - Councilmembers Cummings, Kimble, Zoller and Mayor Hooley Nays - None Abstain - Councilmember Bodlovick STAFF REPORTS (Continued) 1. City Clerk - Motion by Councilmember Kimble, seconded by Councilmember Zoller to approve use of the City Council Chambers on March 14, 1995, for Stillwater Township Annual Meeting. All in favor. 2. City Attorney - Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to include the provisions in the UBC/Pauley agreement regarding interest payments to Pauley in case of default. All in favor. COMMUNICA TlONS/REQUESTS 1. Request for consideration of deferral of special assessments for handicapped/permanently disabled persons. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct staff to study the request for consideration of deferral of special assessments for handicapped/permanently disabled persons and report back to Council. All in favor. 2. Request for City acquisition of property located at Water and Chestnut Streets - Stillwater Downtown Business Council. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct staff to study possible participation in an aquisition of the property located at Water and Chestnut Streets and report back to Council. Ayes - 4; Nays - 1, Mayor Hooley. e 5 .. '" Stillwater City Council Minutes Regular Meeting December 20, 1994 e 3. ISO rating - Gary Dykstra, Commercial Risk Services, Inc. City Coordinator Kriesel noted that the Fire Department and Mayor Hooley worked together to achieve an ISO rating of 3. 4. Donation to Caring and Sharing Hands - David Magnuson. ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adjourn the meeting at 8:50 p.m. to Executive Session to discuss labor relations. All in favor. MAYOR ATTEST: CITY CLERK Resolutions: No. 94-315 - Directing Payment of Bills. No. 94-316 - Ordering feasibility report on street and storm sewer improvements for Croixwood area. No. 94-317 - Execution of sub-grant agreement to extend completion date of Lowell Park flood relief work. No. 94-318 - Providing continuation ofhospita1/medical coverage. No. 94-319 - Approving 1994/95 salary for City Coordinator. No. 94-320 - Approving 1994/95 salary schedule for Building Official. No. 94-321 - Renewal of contract with Legislative Associates. 6 e e e e . 1995 LEGAL NEWSPAPER BID OPENING 3 p.m., January 3, 1995 CITY COST PER INDEX DISCOUNT CIRCULATION COUNCIL COLUMN FOR SECOND WITHIN CITY OF PROCEEDINGS INCH PUBLICATION STILLWATER Courier $2.05 .1412 N/A - 2,000 Gazette $2.40 .1652 N/A 5,076 COST PER INDEX DISCOUNT CIRCULATION LEGAL COLUMN FOR SECOND WITHIN CITY OF NOTICES INCH PUBLICATION STILLWATER Courier $2.10 .1446 5% 2,000 (95% of $2.10) Gazette $2.40 .1652 21% 5,076 e - e To: From: Date: Subject: Memorandum Mayor and Council Modi Weldon, City Clerk January 3, 1995 1995 Legal Newspaper For your information, the following is the approximate breakdown of publication costs for 1994 (January through November): City Council Proceedings: Public Notices Employment $1,850 $1,590 $ 280 $3,720 e e e ) The Courier News We Mean Business...For YOU! Jan. 2, 1995 Stillwater City Council 216 N. Fourth St. Stillwater, Minn. 55082 Dear Council Members: There are several points we would ask the City Council to consider when designating the city's legal newspaper for 1995. First, state statute establishes the requirements for qualifying a publication as a legal newspaper. We meet those requirements. The fact that the Courier News is a weekly publication should not be a consideration. The Courier News exceeds state requirements for frequency of publication. Eighty percent of the governmental units in the state of Minnesota use weeklies as their legal publication. We served as the City's legal paper in the past and believe we provided a quality service. Curre(ltly, we are the designated legal paper for the cities of Bayport and Oak Park Heights and Bay town Township. Neither is circulation a factor. Again, we exceed state requirements for circulation. People get the "news" regarding Council meetings from the news coverage, rarely by reading the legal notices. Also, bid notices are mailed to the City's vendors/contractOrs in addition to being published as a legal. We believe the only real factor the Council must consider in designating the legal newspaper is the bottom line -- the cost per column inch, how much it will cost the City to publish its required legal notices. And we would suggest that for the Council to ignore the bottom line would be a disservice to its taxpayers. Thank you for considering these points. Sincerely, R.Lt P- Robert P. Liberty Publisher 126 South Second Street, Stillwater, Minnesota 55082 612-430-3037 FAX 612-430-3873 BID FORM FOR PUBLICATION OF LEGAL NOTICES FOR 1995 UIR. EHENT S .: he successful bidder will be designated as.the official newspaper for 1995 and will be required to publish all notices or advertisements as required by law .to be .published in the off icial newspaper. Address: 126 So. Second St. Stillwater, MN 55082 Contact Person: Robert Liberty Tel. 430-3037 SUBMITTED BY: The Courier News Firm: Telephone: I A). Name of newspaper in which publishing \till occur .(only newspaper per bid): The Courier News B) Areas in which your newspaper is circulated: Stillwater, Oak Park Heiqhts, BaYpOrt 1. Does the bidder have an office of issue within the city limits of the City of Stillwater? X Yes No If yes, address: 126 So. Sp.C'ono SL 2. What is the paid/unpaid circulation of the bidder within the city limits of the City of ~~illw~ter? ? .000 Does your newspaper qualify as a Minnesota state statute" 331A.02? one . . legal newspaper pursuant to -X- yes no - C) D) Bidder to work through Minnesota Newspaper Association formula as follows: For bid purposes only, all bids should be submitted in Helvetica 7 pt.type, 8 leading. 1- Line length in picas: 12.1 X 12 = 145.2 Number of lines inch: 9 X '" 2. per 141:).7 = 1306. 8 'V I 3 . Length of lower case alphabet (LCA) in points: 1306.8 . 90 = 14.52 I t. . Cost per column inch: $2.10 14~2 = .1446 Inc.ex Number E) Attach sample of text used. Sample must be 100% reproc.uction. F) Are you willing to charge lower price for second or additional publication of the same legal notice? -X-- yes no e If yes, what percent? 95% of $2.10 1.62!~r ~1r1,/9~ Date e - e Stillwater Sample bid. 2 The Courier News, December 30, 1994 NOTICE OF PUBLIC HEARING NORTHLAND AVENUE IMPROVEMENTS, L.I. 296 NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Washington County, Minnesota, will meet In the Council Chambers of City Hall, 216 North Fourth Street at 7:00 P.M. on Monday, the 28th day of February, 1994, to consider the making of im- provements pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The proposed Improvements will consist of street resurfacing and the reconstruction of sanitary sewer, watermain, storm sewer, street and appurtenances. The area proposed to be assessed for this improvement is certain property within the fol- lowing described area: All real property abutting on both sides of Northland Avenue from CSAH No. 12 on the north, to the dead end of Northland on the south, to the south of its Intersection with Sunset Avenue. The estimated total cost of this Improve- ment is $210,283. All persons who desire to be heard with ref- erence to the proposed Improvement will be heard at this meeting. /stMorli Weldon City Clerk 1 2/30/94 BID FORM FOR PUBLICATION OF OFFICIAL PROCEEDINGS IN SUMMARY FORM FOR 1995 REOUIREMENTS: ~ach bidder is asked to in summary Form whether submit a bid for publication of Official pro~eedings or not other items are bid. SUBMITTED BY: Contact Person: Firm: Address: The Courier News 126 So. Second Street Stillwater, MN 55082 Telephone: Robert T,;berty Tel. 4:10-30:17 J...) Name of newspaper in which publishing W'ill occur .(only one newspaper per bid): C) The Courier News B) Areas in which your newspaper is circulated: Stillwater. O~k P~rk Hp;gnt.R, R~yport 1. Does the bidder have an office of issue within the city limits of the City of Stillwater? ~ Yes _ No If yes, address: 126 So. Second Street .. , , 2. What is the paid/unpaid circulation of the bidder within the city limits of the City of Stillwater? ?. 000 Does your newspaper qualify as a legal newspaper pursuant to Minnesota state statute 331A.02? X yes no - . D) .Bidder to work through Minnesota Newspaper Association formula as follows: For bid purposes only, all bids should be submitted ~n Helvetica 7 pt type, 8 leading. L Line length in picas: 12.1 X 12 = 145.2 2. Number of lines per ~ inch: 9 X 145.2 = 1306 . 8 ~ I 3". Length of lower case alphabet ( LCA) in 1306.8 14.52 points: . 90 = 4. Cost per column inch: $2.05 1412 = .1412 Index Number E) Attach sample of text used. Sample must be 100% reproduction. i __ II~ / 9{ signature Date e e e Sample Stillwater Bid The Courier News, December 30, 1994 STILLWATER CITY COUNCIL PROCEEDINGS August 23, 1994 Pursuant to due call and notice thereof, a Special Meeting of the City Council of Stillwa- ter, Minnesota convened on Tuesday after- noon, August 23, 1994, in the City Council Chambers of City Hall. Mayor Hooley called the meeting to order at 4:30 p.m. Present were Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley. Also present were: N. Kriesel, A. Zepper, K. Eckles, D. Beberg, G. Ness, and M. Weldon. Motion by Kimble, seconded by Cummings to adopt Resolution No. 94-204 awarding the bid for reconstruction of West Orleans Street, L.I. 290, to Aero Asphalt for $114,682.25. All in favor. The following Department Heads met with Council to present their preliminary budget re- quests for 1995: Allen Zepper, Building Official, Klayton Eckles, Public Works and Engineer; Don Beberg, Police, and George Ness, Fire. The meeting adjourned at 10:00 p.m. /s/Charlie M Hoolev Mayor ATTEST: Morli Weldon City Clerk 1 2/30/94 e e e Gazette 102 S 2nd St. P.O. Box 58 Stillwater, MN 55082 612-439-3130 Fax: 612-439-4713 Jan. 3, 1995 Modi Weldon, City Clerk Mayor Jay Kimble Members of the Stillwater City Council 216 North Fourth St. Stillwater, MN 55082 Please find enclosed a bid for the 1995 Legal Publications for the City of Stillwater. The bids followed your guidelines and forms. Attached are samples of type to insure the specifications were followed correctly. It is my understanding that the samples will not be used in determining bid analysis, however the form of the Minnesota Newspaper Association will be used. It is extremely important to point out significant information about our operation. First: the Gazette is a five-day daily newspaper, published Monday through Friday. The City of Stillwater could use the publishing days and obtain wide flexibility in publishing legals. Second: the total of paid and unpaid of 5,076 serviced in the city: we will verify with addresses and locations where the numbers are served in order to insure the integrity, if you would so request. The total distribution numbers are a very important element in servicing the citizens of this community. If there are any questions or concerns about this letter or the bid process, I would appreciate hearing from you immediately (telephone 439-3130). Sincerely yours, ~~ Mike Mahoney ~ Publisher BID FORM FOR PUBLICATION OF LEGAL NOTICES FOR 1995 REQUIREMENTS .: 4Ithe successful bidder will be designated as.the official newspaper for 1995 and will be required to publish all notices or advertisements as required by law to be ~ublished in the official newspaper. Telephone: I A). Name of newspaper in which publ~shing 'Will ,9ccur "(only newspaper per bid): S-t:,'I/ t-r)A--f:' P,;€-- Je( u:ffe I B) Areas in which your newspaper is circulated: /1-) I tl Yl2-A'5 P I- .s'-1;",-/1 fA} (t.I::-.e/2- 1. Does the bidder have an office of issue within the city limits of the City of Stillwater? ~ Yes _ No If yes, address: /0'2. g. 2~ ~ <;;1:. 2. What is the paid/unpaid circulation of the bidder within the city limits of the City of ~~illw~ter? 5, 0 '7 to noes your newspaper qualify as a Minnesota State Statute. 331A.02? Sf:/luJA-+efi.. ~/+~dfb /0"2. $. 2fJ I':> :S:&. st- ,. II t.J k--t L,A I #J..J S~ 0% "1/ 137-3(30 Contact Person: SUBMITTED BY: Address: /h ; rLe Ph 41-1-0 N 6:-l( Tel. 1-.3 '1 - 3-1 ~o Firm: one e C) l~ newspaper pursuant to yes no D) Bidder to work through Minnesota Newspaper Association formula as follows: For bid purposes only, all bids should be submitted in Helvetica 7 pt type, 8 leading. 1- Line length in picas: /2.1 X 12 = 14S;: 2- / 4'!;). "),.- \ 2 . Number of lines per inch: 9 X - /:306. S' 'V I 3 . Length of lower case alphabet (LCA) in points: /:!,pft"cS . 90 = 1'1- ,52--' ~:2..4o /4.'VS7- I t. . Cost per column inch: . = ~ /~5:2- Index Number i Attach sample of text used. Sample must be 100% reproduction. E) F) Are you willing to charge lower price publication of the same legal notice? I f yes, what per-cen t? 2/ "/0 dOl j co uvJ:: for second or additional ..d::- yes no "e ~;L -tdtfirU-'Y Signature of Bidder / - 3-7 S Date e e e Evening Gazette, Jan. 3, 1995 ST~LLWATER CITY COUNCIL PROCEEDINGS August 23, 1994 Pursuantlo due call and notice thereof, a Special Meeting of the City Council of Stillwater, Minnesota convened on Tuesday afternoon, August 23,1994, in the City Council Chambers of City Hall. Mayor Hooley called the meeting to order at 4:30 p.m. Present were Council members Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley. Also present were: N. Kriesel, A. Zepper, K. Eckles, D. Beberg, G. Ness, and M. Weldon. Motion by Kimble, seconded by Cummings to adopt Resolution No. 94-204 awarding the bid for reconstruction of West Orleans, L.I. 290, to Aero Asphalt for $114,682.25. All in favor. The following Department Heads metwith Council to present their prelininary budget requests for 1995: Allen Zepper, Building OffICial; Klayton Eckles, Public Works and Engineer; Don Beberg, Police, and George Ness, Fire. The meeting adjoumed at 10:00 p.m. /s/ Charles M Hoolev MAYOR ATTEST: /s/ Morti Weldon CITY CLERK 1/3 Evening Gazette, Jan. 3, 1994 NOTICE OF PUBUC HEARING NORTHLAND AVENUE IMPROVEMENTS, L.I. 296 NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of City HalI,216 North Fourth Streetat7:00 P.M. on Monday, the 28th day of February, 1994, to consider Ille making of improvements pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The proposed impovements will consist of street resurfacing and the reconstruction of sanitary sewer, watermain, storm sewer, street and appurtenances. The area proposed. to be assessed for this improvement is certain property within the following described area: All real property abutting on both sides of Northland Avenue from CSAH No. 120n the north, to the dead end of Northland on the south, to the south of its intersection with Sunset Avenue. The estimated total cost of this improvement is $210,283. All persons who desire to be heard with reference to the proposed improvement will be heard at this meeting. /5/ Morli Weldon Morti Weldon, City Clerk 1/3 BID FORM FOR PUBLICATION OF OFFICIAL PROCEEDINGS IN SUMMARY FORM FOR 1995 REQUIREMENTS: 4Itach bidder is asked to in summary Form whether submit a bid for publication of Official pro~eedings or not other items are bid. Telephone: Contact Person: SUBMITTED Firm: Address: /h ,'f.Le,. P'J.1 A tiP U&' '1 Tel. --1'3.1.3/30 J._} Name of newspaper in which publishing will occur .(only one newspaper per bid): ~I:; {( ,J 4-[:/, L ~Ct~j/-P__ B) Areas in which your newspaper is circulated: All 4yeA-~ tP? ...sia/w4:l:-e.e- 1. Does the bidder have an office of issue within the city limits of the City of Stillwater? ~ Yes _ No If yes, address: /02 ...5:, '2-,ub S-t. 2. What is the paid/unpaid circulation of the bidder within the city limits of the City of Stillwater? 5: 07 G:, e C) Does your newspaper qualify as a legal newspaper pursuant to Minnesota state statute 331A.02? ~ yes no D) Bidder to work through Minnesota Newspaper Association formula as follows: For bid purposes only, all bids should be submitted in Helvetica 7 pt type, 8 leading. 1. Line length in picas: /2, / x 12 = /4~ ::L ' I 9 x ~ I 1/-5; 1- = /3oft,. g I 2. Number of lines per inch: 4. Cost per column inch: ~ /3t>6. g q. 2.40 90 f '-l,S" t = / tf.:5'2- 3'. Length of lower case alphabet (LCA) in points: = .1&~2- Index Number E) Attach sample of text used. Sample must be 100% reproduction. e ~~ Signature of Bidder /-3-C;C; Date e e -- Evening Gazette, Jan. 3, 1995 STILLWATER CITY COUNCIL PROCEEDINGS August 23, 1994 Pursuant to due call and notice thereol, a Special Meeting 01 the City Council 01 Stillwater, Minnesota convened on Tuesday alternoon, August 23, 1994, in the City Council Chambers 01 City Hall. Mayor Hooley called the meeting to order at 4:30 p.m. Present were Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley. Also present were: N. Kriesel, A. Zepper, K. Eckles, D. Beberg, G. Ness, and M. Weldon. Motion by Kimble, seconded by Cummings to adopt Resolution No. 94-204 awarding the bid for reconstruction of West Orleans, L.I. 290, to Aero Asphalt for $114,682.25. All in favor. The Iollowing Department Heads metwith Council to present their prelininary budget requests lor 1995: Allen Zepper, Building Official; Klayton Eckles, Public Works and Engineer; Don Beberg, Police, and George Ness, Fire. The meeting adjoumed at 10:00 p.m. Isl Charles M Hoolev MAYOR ATTEST: Isl Morli Weldon CITY CLERK 1/3 Evening Gazette, Jan. 3, 1994 NOTICE OF PUBUC HEARING NORTHLAND AVENUE IMPROVEMENTS, L.I. 296 NOTICE IS HEREBY GIVEN that the City Council 01 the City of Stillwater, Washington County, Minnesota, will meet in the Council Chambers 01 City Hall, 216 North Fourth Streetat7:00 P.M. on Monday, the 28th day of February, 1994, to consider the making 01 improvements pursuant to Minnesota Statutes, Sections 429.011 to 429.111.' The proposed impovements will consist 01 street resurfacing and the reconstruction of sanitary sewer, watermain, storm sewer, street and appurtenances. The area proposed to be assessed for this improvement is certain property within the following described area: All real property abutting on both sides of Northland Avenue from CSAH No. 12 on the north, to the dead end of Northland on the south: to the south 01 its intersection with Sunset Avenue. The estimated total cost 01 this improvement is $210,283. All persons who desire to be heard with relerence to the proposed improvement will be heard at this meeting. Is! Morli Weldon Morli Weldon, City Clerk 1/3 tl .,- , J' e e . "~\ MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN .. ". '> .. .1 <(j ~ THE DESCH OmCE BlJILDlNG 333 NORm MAIN STREET SUITE 6201 P.O. BOX 438 STILLWATER, MN 55081 TELEPHONE: (611) 439-9464 TELECOPIER: (611) 439-5641 LEGAL ASSISTANTS DAVID T. MAGNUSON MATTHEW A. STAEHLING December 23, 1994 MELODIE ARVOLD SHELLEY SUNDBERG St. Croix Preservation Company, Inc. 306 West Olive Street Stillwater, MN 55082 RE: City Conveyance of Hotel Property Gentlemen: I enclose and deliver to you, pursuant to the terms of the Purchase Agreement between the Preservation Company and the City dated April 26, 1994, as amended, an Abstract of Title certified to by Land Title of New Brighton, Minnesota. The Purchase Agreement provides that you will examine the Abstract and cause to have issued a commitment for an owner's policy of title insurance and I would suggest that you use Land Title, Inc. to obtain this commitment since they have previously issued a commitment on the property and are aware that you will need an owner's policy of title insurance and also a policy naming the Signal Bank as mortgagee. This will be your obligation to procure and will comply with Paragraph 4A of Signal Bank's commitment letter of November 16, 1994. The City also will stand ready to furnish a certificate of compliance prior to the closing, but in order to do that, several things must be taken care of with regard to the contingencies outlined in the Purchase Agreement. They are as follows: 1. Paragraph lOB requires that the City approve the fmancing arrangements that you have made for not only the construction but the operation of the hotel, including your plan and your source of funds. It is important that this information be submitted to the City since it is one of the elements that must be certified to in the certificate of compliance. 2. While we have negotiated a contract for redevelopment, we also need an assessment agreement which will establish a value to be used on the finished hotel for the purposes of determining estimated tax increments. . The statutes require that increments cannot be paid over with regard to a development unless an assessment agreement is first entered into between the buyer and the seller. ,In order to initiate this process, a set of plans must be taken to the Washington County Assessor's Office for their review. For your information, I enclose a copy of an assessment agreement of the kind that will be necessary as an attachment to the redevelopment contract. 3. We will also need to agree to the specific language of a restrictive covenant that will require the property to be used as a hotel and restaurant and I suggest the language be as follows: " r ~ c " . St. Croix Preservation Company, Inc. December 23, 1994 Page Two e "The Grantor conveys these premises subject to a restrictive covenant that the premises described be used only for hotel, restaurant and meeting room purposes and that the covenant run with and bind the land for the maximum time permitted by law for the enforceability of restrictive covenants. " 4. We must also agree to a certain right to repurchase language that I suggest be substituted for Section 9.3 of the redevelopment contract that should read as follows: "Section 9.3 City RilZht to Repurchase. In the event that subsequent to the delivery of the Redevelopment Property Deed to the Redeveloper an_d prior to receipt by the Redeveloper of the. Certificate of Completion: 9.3.1 If the Redeveloper shall fail to begin construction of the Minimum Improvements in conformity with this Agreement by February 15, 1997, and such failure to begin construction is not cured within 90 days after written notice from the City to the Redeveloper to do so, the City shall have the option to repurchase the Redevelopment Property from the Redeveloper for the sum of $635,000.00 plus interest from the date of the Redevelopment Deed at the rate of 6% simple interest per annum." 5. Further, a revised construction schedule should be provided to the City in accordance with Section 10F of the Purchase Agreement, providing for the information requested in Section lOF, especially the construction permits middle schedule as well as the schedule of beginning of construction and the estimated date of completion and occupancy. 6. Lastly, the Signal Bank financing commitment requires that you provide at closing a policy of flood insurance under the National Flood Insurance Act of 1968. This can be obtained from any local insurance agent at a premium that is fixed by law. It is not the obligation of the City to provide this policy under the terms of the Purchase Agreement. Please let me know if you have any questions with regard to any of this. Yours very truly, -~~ r:.Vid T. MagnUJl~ DTM/sls Enclosure cc: John F. Berglund Nile Kriesel, City Coordinator e ~ e - .. MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN ... THE DESCH OmCE Bun.DING 333 NORTH MAIN STREET SUITE no:z P.O. BOX 438 STILLWATER, MN 55081 TELEPHONE: (611) 439-9464 TELECOPIER: (611) 439-5641 LEGAL ASSISTANTS DAVID T. MAGNUSON MATTHEW A. STAEHLING December 23, 1994 MELODIE ARVOLD SHELLEY SUNDBERG Mr. James P. Louwagie Vice President Signal Bank West St. Paul 100 Signal Hills West St. Paul, MN 55118 Dear Mr. Louwagie: I enjoyed talking to you the other day and to discuss the progress of St. Croix Preservation Company's hotel plans in Downtown Stillwater. Since you suggested that in order to finalize all of the financing arrangements for the hotel, an extension of the Purchase Agreement between the City of Stillwater and St. Croix Preservation must be extended until February 15, 1995, it would be helpful if you could make a written request to the City for this extension in care of my office. It would also be helpful if, at the same time, you could provide an updated commitment letter extending the terms of your commitment to the closing date and explaining to the City Council the reasons why you think the extension is necessary. We certainly hope to continue working with you and to finalize a project that will be very important to the future of Stillwater's downtown. I look forward to hearing from you. Yours very truly, ~ DTM/sls cc: Nile Kriesel, City Coordinator ~/ St. Croix Preservation Company, Inc. '.. . MEMORANDUM e TO: Mayor and City Council FROM: City Coordinator SUBJECT: Information on Commission Appointments DATE: January 3, 1995 The following is some updated information pertaining to the membership and terms of the various commissions: Library Board There are three expiring terms as follows: Mary Ann Sandeen Sue Nelson Lois Welshons W -1 (end of second term) W-4 (end of first term) W -2 (end of second term) (note: a ward balance exists on the Library Board; W-l = 2, W-2 = 2, W-3 = 3, W-4 = 2) It is my understanding that Ms. Sandeen and Ms. Nelson wish to be reappointed to the Board and that Ms. Welshons has served for two consecutive terms and cannot be reappointed. Therefore, a vacancy exists on the Library Board. The Library Board has received 8 applications from citizens interested in serving on the Board and the Board is recommending the appointment of Peggy Doeksen (W -1). Planning Commission There are two expiring terms as follows: Rob Hamlin Darwin Wald W-2 (end of second term) W-3 (end of first term) (note: a ward imbalance exists on the Planning Commission; W-l = 1, W-2 = 2, W-3 = 4, W-4 = 2) It is my understanding that Mr. Hamlin and Mr. Wald wish to be reappointed. A vacancy would not exist if the present members were re-appointed. The City has also received letters of interest from Mike Anderson (W-l) and Mary Ruch (W-4). e Parks and Recreation Commission There are four expiring terms as follows: Del Peterson Steve Wolff Steve Joyce Michelle Roettger wJf. W-l W-2 W-3 (end offrrst term) (end of first term) (end of second term) (end of first term) (note: a ward balance exists on the Parks and Recreation Commission; W-l = 3, W-2 = 2, W-3 = 3, W-4=2) It is my understanding that Mr. Peterson, Mr. Wolff and Ms. Roettger wish to be re-appointed and that Mr. Joyce has already resigned from the Commission. Therefore a vacancy exists on the Park and Recreation Commission. The City has received letters 9f interest from Angela Anderson, Judy Gulden, and Linda Amrein (all W-2 residents). Port Authority There are two expiring terms as follows: R.J. Colombo Earl Olson W-2 W-4 (end of first term) (end of first term) (note: a ward balance exists on the Port Authority; W-l = 1, W-2 == 2, W-3 = 2, W-4 = 1) It is my understanding that both members wish to be reappointed. (The City has not received letters of interest from any other citizen). Herita~e Preservation Commission There is one expiring term as follows: Robert Kimbrel W -3 (end of second term) (note: a ward imbalance exists on the HPC; W-l = 5, W-2 = 1, W-3 = 1, W-4 = 1) Mr. Kimbrel wishes to be reappointed per HPC recommendation. The City has not received letters of interest from any other citizen. Solid Waste Advisory Commission Thee are three expiring terms as follows: Tim Schmolke Janelle Borden Joe Hibberd W-2 (end of first term) W-3 (end of first term) W-3 (end of first term) ..' e e I e e '. .. (note: a ward balance (almost) exists on the Solid Waste Commission; W-l = 1, W-2 = 2, W-3 = 2, W -4 = 1) . Mr. Schmolke and Ms. Borden wish to be reappointed per Commission recommendation. Mr. Hibberd does not wish to be reappointed, therefore a vacancy will exist as of 1/1/95. The City has not received letters of interest from any other citizens. A reappointment should be made from W -lor W -4 if possible. Dispute Resolution Committee Mr. Fritts has asked to be replaced on the Committee. Therefore, the Council will need to appoint someone effective 1/1/95 (to represent the City on the DRC). Joint Cable Commission The City needs to appoint at least one elected official to serve on the Commission. Ann Bodlovick will be leaving the Council on 1/3/95. Therefore, the Council will need to appoint another Councilmember to serve on the Commission and will also have to appoint an "alternate" member. Board of Water There are no expiring terms on the Board. Brown's Creek and Middle River WMO's The Mayor has usually been appointed to serve on the WMO's with Planning staff serving as an alternate. Therefore, the Council will need to appoint Mayor Kimble to serve (or the Council at the Mayor's request could appoint another member to serve on the WMO's). Downtown Parkin~ Commission There are three expiring terms as follows: . Katie Holdorph 'Patrick Anderson Dave Swanson (end of first term) (end offrrst term) (end of first term) It is my understanding that the members wish to be reappointed. (note: ward representation does not appear to be an important consideration for this commission) In summary, the Council will need to consider reappointments for almost all of the Commissions, but will definitely have to make new appointments as follows: Library Board Park and Recreation Solid Waste Dispute Resolution Joint Cable WMO's (2) one new member one new member one new member new City representative . new member (from Council) new member (mayor or Councilmember) I will discuss this further with you at the meeting. /l!~ Ii , .. . e · I e 223 North Fourth Street a 55082-4806 . December 20, 1994 Honorable Charles Hooley, Mayor City of Stillwater 216 Fourth Street North Stillwater, Minnesota 55082 Dear Mayor Hooley: Following the established open appointment process, the Board of Trustees advertised the position on the Board which opens January 1, 1995. . The Board received the applications and reviewed them at its December meeting. Considering the current profile of the Board, the reSidency of the applicants, and their interest in the Library as indicated on the application form, the Board would recommend appointment of Peggy Doeksen to the three year term. We are, of course, sending all of the applications we received to you. Sincerely, ~a....~,. Mary Ann Sandeen President . Board of Trustees P.S. Thank you for your encouraging letter dated December 14. I will share it with the entire Board at the January meeting. e ., CITY OF STILLWATER . LISTING OF STANDING BOARDS AND COMMISSIONS Number of Term .. e 69sml/Commission . Members Term lJm.i1ation& library Board 9 3 years Limited to 3 consecutive 3 yr terms Planning Commission 9 3 years NONE Park and Recreation Board 11 2 years NONE Port Authority 6 3 years NONE Heritage Preservation Commission 8 3 years NONE Soiid Waste Advisory Committee 6 2 years Limited to 2 consecutive 2 yr terms Dispute Resolution Committee 3 Indefinite Board of Water Commission 3 3 years NONE Charter Commission 9 4 years Limited to 2 consecutive 4 yr terms Downtown Parking Commission 7 2 years NONE lOTHER J9iot Commissions: Joint Cable Commission 3 2 years NONE Brown's Creek Watershed 6 2 years NONE Management Organization Middle River Watershed 11 2 years NONE Management Commission Ie I The purpose of the library Board is to operate and maintain the Stillwater Public Library. The Library Board is organized per City Charter. A1ticle XIV and Minnesota Statutes Chapter 134. The Library Board consists of nine (9) members who are appointed by the Mayor with Council approval. The members serve for a period of three (3) years, and are limited to three - three year terms. It BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 .. e Date Appointed/ BQard/Commission Term ~ I~(['O Expires Planning Commission Duane Elliot appt'd 1/02190 W3 31-Dec-95 910 Towne Circle re-appt'd 1/1/93 Stillwater, MN 55082 (Second Term) Dcrothy Gilbert Foster appt'd 1/19/93 W1 31-Dec-95 805 W Abbott Street (First Term) Stillwater, MN 55082 Glenna Bealka appt'd 12/15/87 W4 31-Dec-96 801 lake Drive re-appt'd 1/1/91, 94 Stillwater, MN 55082 (Third Term) Don Valsvik appt'd 10/15/85 W3 31-Dec-96 1117 Meadowview Drive re-appt'd 1/1188, 91, 94 Stillwater, MN 55082 (Fourth Term) Gerald Fontaine (Chair) appt'd 1/84 W4 31-Dec-96 1618 W Willard Street re-appt'd 1/1/88, 91, 94 Stillwater, MN 55082 (Fourth Term) Jay B Kimble (Council Rep.) appt'd 1/19/93 W2 02-Jan-96 412 W Elm Street (First Term) Stillwater, MN 55082 Darwin G Wald 1107 Meadowview Drive Stillwater, MN 55082 appt'd 9/17/91 (First Term) W3 31-Dec-94 Robert Hamlin 1317 N Broadway Stillwater, MN 55082 appt'd 1/84 re-appt'd 1/1/86, 89, 92 (Fourth Term) W2 31-Dec-94 Kirk Roetman 1521 W Olive Street Stillwater, MN 55082 appt'd 1/19/93 (First Term) W3 31-Dec-95 Steve Russell, Community Development Director (staff asst.) The purpose of the Planning Commission is to act as the City's planning agency. The Planning Commission is organized per City Code 22.05 The Commission consists of nine (9) members, one member is Council, all appointed by Council. Membes serve three e (3) year terms. Meeting date is second Monday of the month. e I BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 .. e Delwin P. Peterson 1201 W Willard Street Stillwater, MN 55082 appt'd 1/19/93 (First Tenn) W1 01-Jan-95 Richard Cummings (Council Rep.) 1060 Amundson Drive Stillwater, MN 55082 appt'd 1/19/93 (First Term) W3 02-Jan-96 The purpose of the Park and Recreation Commission is to operate a program of recreation and to manage City parks and playgrounds. The Park and Recreation Commission is organized per City Code Chapter 48 and Ordinance No. 663. They meet the fourth Monday of the month. There are eleven members appointed by Council, each serve two year tenns. Council member is required by ordinance. e BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 e Date AppointedJ Board/Commission Term WsmI. Term EXDires $JUL\'@ter Port Authority James S O'Brien appfd 3/15/83 W3 31-Dec-95 509 S Greeley Street re-appt'd 1/1187,90,93 Stillwater, MN 55082 (Fourth Term) Hany Peterson appt'd 2/6190 W2 31-Dec-95 922 N William Street re-appt'd 1/1/93 Stillwater, MN 55082 (Second Term) James G. Schultz 1414 W Linden Street appt'd 1/8191 W3 31-Dec-96 Stillwater. MN 55082 re-appt'd 1/1/94 (Second Term) R J Colombo 215 N Harriet Street appfd 12/31/91 W2 31-Dec-94 Stillwater, MN 55082 First Term Earl Olson 1424 Cottage Drive appt'd 3/12/91 W4 31-Dec-94 Stillwater, MN 55082 First Term Oon Nolde 1603 Momingside Road appt'd 1/94 W1 31-Dec-96 Stillwater, MN 55082 FirstT erm Mayor Charles Hooley. Ex-Officio The purpose of the Stillwater Port Authority is to have general charge of all wharves, docks and landings, and to have general supervision of that portion of the S1. Croix River which the City has jurisdiction and control. The Stillwater Port Authority is organized per City Code Chapter 49.01. It consists of six (6) members. appointed by Mayor - confirmed by Council. Members serve three (3) year terms. e BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 e 69ard/Commission Term Heritage Preservation Commission Jeff Johnson, (Chair) 309 S Fifth Street Stillwater, MN 55082 (Second Term) appt'd 1/1/89 re-appt'd 1/1/93 Robert Kimbrel 724 W Oak Stre€t Stillwater, MN 55082 (Second Term) appt'd 1/2/90 re-appt'd 1/1/92 Brent Peterson 508 W Churchill Street Stillwater, MN 55082 (First Term) appt'd 1/1/93 Roger Tompten 718 S Fifth Street Stillwater, MN 55082 (First Term) appt'd 1/4/94 Jay Michels 118-1/2 N Main Street Stillwater, MN 55082 (Second Term) appt'd 2/5/91 re-appt'd 1/1/94 Howard Lieberman 914 S Gre€ley Street Stillwater, MN 55082 (Second Term) appt'd 1011/91 re-appt'd 1/1/93 Pat Qualey 1014 S Gre€ley Street Stillwater, MN 55082 (First Term) appt'd 1/1/93 . Wml Term Expir~ W1 31-Dec-95 W3 31-Dec-94 W1 31-Dec-95 W1 31-Dec-96 W2 31-Dec-96 W4 31-Dec-95 W2 31-Dec-95 Planning Commission Chair and City Planner are ex-officio members The purpose of the Heritage Preservation Commission is to safeguard the heritage of the City by working toward the preservation of historical sites and structures. The Heritage Preservation Commission is organized per City Code Chapter 22.10 and consists of 'eight voting members to be appointed by the Mayor and with the advice and consent of the City Council. Member shall serve a term of three (3) years. The Chairman of the Planning Commission or his designe€ and the City Planner of the City shall be ex-officio, nonvoting members of the Commission. All voting members shall be residents of the City. e BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 . . BoardlCommission Date Appointedl Term Solid Waste Advisory Committee Janelle Borden 2677 Hawthorne lane Stillwater, MN 55082 appt'd 212/93 (First Term) T,m Schmolke 506 W Laurel Street Stillwater, MN 55082 appt'd 2/2193 (First Term) Joseph Hibberd 2460 Bayberry Avenue Stillwater, MN 55082 appt'd 212193 (First Term) Teresa Muckala 1014 S Third Street Stillwater, MN 55082 appt'd 12/21/93 re-appt'd 111/94 (Second Term) Peter Tallas 930 Northland Court Stillwater, MN 55082 appt'd 12121/93 (First Term) Larry Renko 422 W Wilkens Street Stillwater, MN 55082 appfd 12121193 (First Term) Council Rep.: Jay B Kimble 412 W Elm Street Stillwater, MN 55082 Ex-officio: Jim Junker Junker Sanitation 1570 Amundson Drive Stillwater, MN 55082 Ex-officio County: Dan Shoepke Washington County Court House Public Health Department 14900 61st Street N Stillwater, MN 55082 e ~ Term Exoires W3 31-Dec-94 W2 31-Dec-94 W3 31-Dec-94 W1 31-Dec-95 W4 31-Dec-95 W2 31-Dec-95 The purpose of the Solid Waste Advisory Committee is to study all areas associated with the collection and disposal of community waste and to develop a plan of action to achieve the goals set forth by the City Council. The Solid Waste Advisory Committee is organized per Resolution No. 92-189. A representative from the Washington County Public Health Oepartment and a representative from the City's solid waste contractor shall be ex-officio members of the Commission. The Commission is composed of six (6) members, one member is Council, appointed by the City Council. Members are appointed for NOT MORE THAN TWO CONSECUTIVE e TWO (2) YEAR TERMS BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 ~ e Board/Commission Dispute Resolution Committee Bob Fritts 1575 N Second Street Stillwater, MN 55082 Council Rep. INDEFINITE TERMS FOR ALL MEMBERS Bill Herzog 405 Laurie Lane Stillwater, MN 55082 Junker Sanitation Representative E William Fierke, Jr. 724 S Owens Street Stillwater, MN 55082 Deciding Vote The City of Stillwater formed a Dispute Resolution Committee (ORe) on January 26, 1993 (per solid waste collection agreement between City and Junker Sanitation, Inc.). The DRC makes recommendations to the City of Stillwater regarding any complaints relative to the collection of garbage within the City limits. The DRC is comprised of William Herzog, appointed by Junker Sanitation, Inc., Bob Fritts, appointed by the Stillwater City Council, and William Fierke, appointed by Mr. Herzog and Mr. Fritts in order to have a deciding vote. The City representative serves at the will of the City of an indefinite term. e BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 Board/Commission Date Appointed/ Term Ward. Term Expires Board of Water Commissioners John L Jewell appt'd 7/1187 W4 3Q-Jun-96 1322 Cottage Drive re-appt'd 7/1/90, 93 Stillwater, MN 55082 (Third Term) Jim Weaver appt'd 7/1/88 W4 30-Jun-94 414 Pine Tree Trail re-appt'd 7/1/91 Stillwater, MN 55082 {Second Term} Donald Jahnke (Chair) appt'd 7/1/86 W4 3Q..Jun-95 1111 South First Street re-appt'd 7/1189, 92 Stillwater, MN 55082 (Third Term) The Board of Water Commissioners is organized per City Charter-Article XIII. The Board consists of three members and are appointed by the Mayor. The Commissioners serve for a period of three (3) years. ~. " e e . . BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 .. e (3oard/Commission Date Appointed! Term Term Expire~ Charter Commission John Rheinberger 818 West Olive Street Stillwater, MN 55082 First Term 01-May-96 W. Scott Keller (Chair) 1308 N 6th Street Stillwater, MN 55082 Second Term appt'd 3/7/89 01-May-96 Howard Lieberman 914 S Greeley Street Stillwater, MN 55082 First Term 01-May-96 John Tunheim 704 S Third Street Stillwater, MN 55082 First Term appt'd 3f7/89 01-May-94 Timothy Old 502 North Everett Stillwater ,MN 55082 First Term 01-May-96 Donald Valsvik 1117 Meadowview Drive Stillwater, MN 55082 Second Term 01-May-96 Laurie Maher 3018 Marine Circle Stillwater, MN 55082 First Term . 01-May-94 Cheri Berett 402 Maryknoll Drive Stillwater, MN 55082 Second Term appt'd 3/7/89 01-May-96 Richard Slivik, Jr. 805 West Churchill Stillwater, MN 55082 First Term 01-May-94 The purposed of the Charter Commission is to study the local charter and city government and prepare changes when appropriate. The Charter Commission is organized per Resolution 92-84 and Minnesota Statutes, Chapter 410. The members serve for a period of four years and may not serve for more than two successive terms. The Charter Commission has nine members, but could be anywhere from seven to fifteen members. e :..... I . #' BOARDS/COMMISSIONS AND MEMBERS AS OF 12/06/94 Date Appointed/ e Board/Commission Term Term Expires Downtown Parking Commission Karl Ranum 03/16/93 3 year term Ranum Law Offices 12/31/95 104 N Main Street Stillwater, MN 55082 Paul Simonet 03/16/93 3 year term Simonets 12/31/95 301 S Main Street Stillwater 0 MN 55082 Katie Holdorph 03/16/93 2 year term Country Classics 12/31/94 202 S Main Street Stillwater, MN 55082 Patrick Anderson 03/16/93 2 year term WR Medical 12/31/94 123 N Second Street Stillwater, MN 55082 Ed Stuart 06/01/93 2 year term Kolliners 12/31195 119 S Main Street Stillwater, MN 55082 Dave Swanson 03/16/93 2 year term Resident 12/31/94 314 BirchWood Drive N Stillwater. MN 55082 STAFF ASSISTANTS: Police Chief-Don Beberg Parking Officer-Stu Glaser City Attorney-Dave Magnuson The Downtown Parking Commission is organized per Resolution No. 92-249. The Commission consists of seven members; five downtown business or property owners and two residents from the broader community. Two members serve for a one year term, three for two year term, and two for three year terms. The Downtown Parking Commission is established to oversee the development and implementation of the Downtown Parking Plan. This includes planning for long-range parking lot improvements and day-to-day regulation of public parking spaces. _I 12-29-1994 10: 16P~1 FROM 612 430 1551 TO 4390456 P.01 ... e CRAIG P. WALLIN 810 Pine Tree Trail Stillwater, Minnesota 55082-5909 (612) 430..3~92 Facsimile: (612) 430-1551 December 29, 1994 YJA FACSIMILE -- City of Stillwater 216 North Fourth Street Stilhvater, MN 55082 Attn: Mayor and Council RE: S.QLID W ~STE ADVISORY COMMITTEE V ACAl'{CY Dear Honorable Mayor and Council: It has been brought to my attention that there is a vacancy on the Solid Waste Advisory Committee. Therefore, I am requesting an opportunity to serve on this committee. I am in great concern as to what transpires within our city with re.spect to solid waste issues and concerns. Respectfully yours, ~ ' 6, cra~ cc: File /}1;it 10 ~clU.t-'(/: ~ 1'~ ~ fLu -no ~ If/I /l. {)J Q~ _ jJ .111M. /,/--r. .~ ~ r- r ~ #vv^ . n OJ (}Jl/ ~\;'i l ~~ 1D ~ 1!;;~~' Tr .<-J.~ -tv~" pW-, ~~ ~V~"J... ~~t ~ ~v- /1 ... TOTAL P. 01 :CP\V e WASHINGTON COUNTY ASSESSOR'S OFFICE GOVERNMENT CENTER 1490061 st Street North, P.O. Box 6 . Stillwater, Minnesota 55082-0006 Office (612) 430-6090 Facsimile Machine (612) 430-6223 Scott L. Hovet, CAE County Assessor (612) 430.6111 . e Dennis Montague, CMA Assistant Cty. Assessor (612) 430-6092 """~,.,,,.:~,,,:,:~:,,:,:,,,,..,,,,,.,,.,,,,,,,,,,,,,,,,,,,,:,,:,,,,,.",:,:"":"""",:",~:,,,,:,:,,,,,,,,,.,:.,,,,,,,,:~,:,,,,,:,,,,,,,,:,,~,,,,,,,,~"":":,:""""",:~::",:,:,::",:",:",:,:,:,,,<,:,,,,:':':'":':""""":'''':''''''''':''''''''':''':'''':'':'''':'''':'''',:,:",:,:"",:",:,:,:,,,,:,,,,:,:,,,:,,,,,:,,,,,":':W" MEMORANDUM 0;"';';';';"'''';''';''';''''';'""";,;,;,:.;;,,;,..,,,.;,;.;.,.,,;,;,,.,,,.,,."',...,,...,.....;.,,.,......;-,;,..,,.;;.;.,.;.,.;.,."..,..."..".,.,.,.;.,.,.;.,.,.,.",;.,."";"';""""'''';';';'''''''''''''''''';''';''';''."'..;...,'".;.,,;-.,';.;.;.;.;,,.;.;.,;...,.;.;.....,...;.,.".".;.......,.....".,.;...,.;...;.;.",.,.;.;.;.,';.,.;.,.;.;.;.,.;.,.,.,.,.,.,."...,.;.",.;.;.,...,.,.".,.,.,.,.;.;.".;.,.,.,.,.,.,.,.'.,.;.;.;.;.;.;.; DATE: December 16, 1994 TO: Washington County City and Township Clerks FROM: Scott Hovet, CAE Washington County Assessor SUBJECT: 1995 Local Boards of Review The tentative schedule for 1995 Local Boards of Review is enclosed. The procedures that we are following this year for establishing Local Boards of Review date is similar to last year. 1. Establish and distribute tentative schedules; December 31, 1994; 2. Allow thirty days for feedback from local jurisdictions to confinn or change tentative dates. Please call Judy Ellis with any date or time changes at 430- 6093. 3. In February, contact all city/township clerks who have not called back to "double check" the tentative dates that have been assigned and ensure that they will have a quorum at their Local Boards of Review. 4. Establish and distribute the final Board of Review schedule: February 1, 1995. During the month of February our office will again be developing a Board of Review infonnation booklet. The purpose is to provide general infonnation about the property tax process including the appeal process and the 1995 assessment in Washington County.' If we don't hear from you, we will assume the meeting will be conducted on the date and time as listed. Thank you for your cooperation. cc: Local Assessors, Assessor's Office Staff c:\wpSl\liles\93boards\various e :::~:~~ec on Recrc!ec Paper AN EOUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER ,~:.~~-oii..., tooc.. 30% Post Consumer Wasla i!..~r:' ~. '-- "":' ", ..~.-<. ...... ";, . -- . April 3 Monday 9- 1 1 A.M. West Lakeland St.Lucas Butch, Barry, . United Scott Second Wednesday 7:3 0 P.M. West Lakeland St.Lucas Upon Request April I 2 United Frank, Butch, April 3 Monday 5-7 P .M. Mahtomedi City Hall Becky, Barry, Scott Second Monday 7 00 P.M. Mahtomedi City Hall Frank April I 7 April 4 Tuesday 5 :00 P.M. Grey Cloud Island Town Hall David, Scott Second April 1 0 Monday 7:00 P.M. Grey Cloud Island Town Hall Upon Request April 4 Tuesday 6:3 0 P.M. St. Mary' s Point City Hall Scott, Butch Second Upon Request April 1 8 Tuesday 6 :30 P .M. St. Mary' s Point City Hall O.H. April 4 Tuesday 6 :00 P.M. Pine Springs Anderson Becky, Scott School April 5 Wednesday 9:00 A.M. Marine City Hall Frank, Scott Second April 1 2 Wednesday 7:00 P.M: Marine City Hall Frank April 6 Thursday Noon St. Paul Park City Hall David, Scott Second April I 7 Monday 6:30 P.M. St. Paul Park City Hall Upon Request April 1 0 Monday 9 - 1 1 A.M. New Scandia Community Frank, Ed, Scott Center Second Tuesday 7 :00 P .M. New Scandia Community Frank April 1 8 Center e r , .i::.::\~:l~:ll:~:::\:~::IIII(~:.:..~.:~:.:.:~::\:~i :.:.::::l.~~:.:.::::~.:::III::l:l:.:.::\.:.:.::!:::::. ::.:::::11:1::::1:1:::\:1~.1~:::.::~~~~:::::~..;~1 i:l:~:::::...~I~IIII.III::l:::\::::.::l: :::.~~:~II!II~II.:l.::.\:! p......... ..p...."....................-. ..... .........,.......................................... ....................................,.............. ........................................................................................................ .................................................... :::~:::::::::~:~:::::::::::~:~~::~1i._:~:::::::::~~:~:::~:~::~::~:::~ .....,.. -........................................ April 1 0 Monday 6:30 - 7 :3 0 Lakeland City Hall Butch, Scott Second Tuesday 7:3 0 P .M. Lakeland City Hall Upon Request April 25 April 1 0 Monday 5 :00 P .M. Oak Park Heights City Hall Dave, Scott Second Monday 6 3 0 P.M. Oak Park Heights City Hall Upon Request April 24 April 1 1 Tuesday 4 00 P.M. Baytown Township Hooley Hall Becky, Butch, Scott Second Monday 7:3 0 P.M. Baytown Township Hooley Hall Upon Request May 1 April 1 1 Tuesday 3 - 6 P.M. Cottage Grove City Hall Jeanette, Scott Second Wednesday 7 :00 P.M. Cottage Grove City Hall Jeanette April 26 April 1 2 Wednesday 5 - 6 P.M. Stillwater Twp. Town Hall Butch, Barry, Scott Second April 27 Thursday 7:00 P.M. Stillwater Twp. Town Hall Butch April 1 9 Wednesday 3 - 6 P .M. Stillwater City City Hall Barry , Ed, Butch, Scott Second May 2 Tuesday 4:30 P.M. Stillwater City City Hall Barry April 1 2 Wednesday 7 :00 P.M. Landfall City Hall LuAnn .. · e I ~" ., e April 1 3 Thursday 7 :00 P .M. Grant Township Town Hall Pat, Ed, Scott Second Tuesday 7:30 P .M. Grant Township City Hall Upon Request May 2 April 1 3 Thursday 1 0:00 A.M. Bayport City Hall Dave, Scott Second Monday 6:3 0 P.M. Bayport City Hall Upon Request May 1 April 1 3 Thursday 3 - 6 P.M. Lake Elmo City Hall Frank, Butch, Barry , Scott Second Tuesday 6:3 0 P.M. Lake Elmo City Hall Frank May 2 April 1 7 Monday 9 - 1 1 A.M. Hugo City Hall Frank, Ed, Scott Second Monday 6 :00 P.M. Hugo City Hall Frank May 1 April 1 7 Monday 9 A.M. May Township Town Hall Pat, Ed, Butch, Scott Second May 4 Thursday 7 :00 P.M. May Township Town Hall Pat, Scott April 1 9 Wednesday 4:3 0 P.M. Denmark Township Town Hall Dave, Scott Second Monday 7:3 0 P.M. Denmark Township Town Hall Upon Request May 1 Lakeland LuAnn,Butch, April 20 Thursday 7:00 P .M. Lakeland Shores City Hall Scott Second Lakeland Upon Request May 4 Thursday 7 :3 0 P .M. Lakeland Shores City Hall April 24 Monday 6:3 0 P.M. Newport City Hall David, Scott Second Thursday 6 :30 P.M. Newport City Hall Upon Request May 4 April 25 Tuesday 7 :00 P .M. White Bear Lake City Hall Becky, Scott t April 24 Monday 7 :00 P.M. Birchwood City Hall Becky, Scott Second May 1 Monday 7 :00 P.M. Birchwood City Hall Upon Request April 25 Tuesday 5 :00 P .M. Dellwood City Hall Frank, Scott Second May 9 Tuesday 5 :3 0 P .M. Dellwood City Hall Frank April 26 Wednesday 5 - 7 P.M. Afton City Hall LuAnn, Barry, Butch, Jeanette, Scott Second Wednesday 7 :00 P.M. Afton City Hall Butch May 1 0 April 27 Thursday 3 - 6 P.M. Forest Lake Twp. Town Hall Ken, Ed, Scott Second May 8 Monday 7:00 P.M. Forest Lake Twp. Town Hall Ken April 27 Thursday 7 00 P.M. Woodbury City Hall Ken, Scott Second May 1 0 Wednesday 7 :00 P.M. Woodbury City Hall Upon Request May 1 Monday 5 - 7 P.M. City of Forest Lake City Hall Ken, Ed, Scott Second May 1 5 Monday 7 :00 P.M. City of Forest Lake City Hail Upon Request May 2 Tuesday 6 :00 P.M. Lake St. Croix Beach City Hall Butch, Scott Second May 1 5 Monday 6:3 0 P.M. Lake St. Croix Beach City Hall Upon Request May 4 Thursday 6 00 P.M. Willemie City Hall Becky, Scott Second May 1 7 Wednesday 7 :3 0 P.M. Willemie City Hall Upon Request May 8 Monday 5 :00 P .M. Oakdale City Hall Pat, Ed, Butch, Scott Second May 23 Tuesday 6 :3 0 P.M. Oakdale City Hall Upon Request May 1 5 Monday 6 :3 0 P.M. Hastings City Hall Scott .. e e e e .. MEMORANDUM TO: Mayor and City Council FROM: City Coordinator SUBJECT: Deferral of Special Assessments (for disability) DATE: December 27, 1994 DISCUSSION A request has been made to establish a policy to provide relief to property owners who are retired because of pennanent disability and the payment of the assessment would be a hardship. The present City policy provides for deferral of assessments for senior citizens, 65 years or older. Financial disclosure is required to show hardship. If the Council desires to also include a provision for disability, it could adopt the attached ordinance amending the present ordinance. For your information, City Code Chapter 30 - Garbage and Rubbish contains a provision for the waiver of any charges for the solid waste collection for citizens who are retired by reason of permanent disability regardless of age. Recommendation Council consider first reading of ordinance to establish deferral of assessments for permanently disabled property o\\'ners. ORDINANCE NO. - AN ORDINANCE AMENDING THE STILLWATER CITY CODE BY ADDING DEFERRAL OF ASSESSMENTS FOR PERMANENTLY DISABLED PROPERTY OWNERS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: SECTION 1. AMENDING Section 56.05, Subdivision 1 of the Stillwater City Code is hereby amended to hereafter rad as follows: Subdivision 1. PROVIDING FOR DEFERRAL OF ASSESSMENTS. From and after the adoption of this Ordinance the City Council of the City of Stillwater may, in its discretion, defer the payment of any special assessment heretofore or hereinafter made for local improvements constructed by the City within the City of Stillwater when, in its discretion, it determines by a three-fifths vote of the Council that one or more of the owners of said property is sixty-five years of age or over, or is retired by reason of permanent disability regardless of age, and that payment of the assessment would be a hardship for the owner thereof. SECTION 2. In all other ways the Chapter 56.05 shall remain in full force and effect. SECTION 3. This ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted by the City Council this _ day of 1995. City of Stillwater Mayor Attest: City Clerk NOTE: Underlined indicates change (addition) to ordinance. e e I. ~il ~ate~ ";-;"""'CE Of .,,,es~ December 27, 1994 Charles Dougherty 306 W. Olive Street Stillwater, MN 55082 Dear Charles: Thank you for submitting a letter of interest for serving as a Councilmember from Ward 2. A committee from Ward 2 will be conducting a candidates forum from 10:00 a.m. to 1:00 p.m., Saturday, January 7, 1995 in the Margaret Rivers Room of the Stillwater Public Library (223 North 4th Street). The purpose of the forum is to help determine which candidate is the most qualified to represent Ward 2. Therefore, it is important that you participate in this forum. The "new" Stillwater City Council will also interview the Ward 2 candidates before an appointment is made. The "new" Council will take their office on January 3, 1995, and it is anticipated that the interviews will take place on the evening of January 10, 1995. You will be notified of a specific date, time and location after the meeting of January 3, 1995. However, at this time you should set aside the evening of January 10, 1995 for the Council interviews. It is equally important that you participate in the Council interviews. Please call me at 439-6121, if you have any questions about the aforementioned forum/interviews and to let me know if you will be participating. Si~ cY-~ ~ L. Kriesel City Coordinator NLKlcg CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHO~JE: 612-439-6121 I , e ~~.' '.'~: ~~~ ~.. . ..;:..,. ,. '. - .... . '1"1 .[ ': . . . . . t ..... .. .. .. ~ . 3he ~ivertown 1ntLJ ( ~~I' "., _.(l " I\.~:.',:-_'''., . '- . .... . (. ~~I.' j1'i'.'~'';''''J'~ '.~ ,":. . ".,Lo'. . .=:;.....,...\ '.<.'_ ~ J;.J..;:.:. ~=s. ~_." "'<~~lJ ~l~~.l~L~J~1.:r:: ffi~~~~~ CoverPark fll .A N 0 Q 306 West Olive, Stillwater, MN' 55082 (612) 430-2955 . (800) 562-3632 . 15330 5St..'1 St. N.' Oak Park H~5., ~I:\ 53052 (612) 430-2955 . (800) 362-3632 December 1, 1994 Mayor and City Council Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear Mayor & City Council, I'm writing to express my interest in being appointed to serve the remaining term of the Ward 2 City Council position being vacated by Jay Kimble when he takes the office of Mayor. I feel strongly that a person should contribute to the community he or she plans to live their lives in. Our past eight years here in Stillwater have been very challenging and rewarding for us. We have put down some roots in this area and I'd like to continue to invest and contribute to the community as a whole. I feel by serving on the City Council that I can help to provide a positive influence and leadership as Stillwater reaches into the future. ~lieve I have the necessary qualifications, exper"ience, and enthusiasm to make a meaningful contribution to the City of Stillwater. I have been an active member of the Stillwater business community along with various organizations within the city and state. Thank you very much for considering me for the Ward 2 City Council position. . /' sincer~~/ ~~... a/~~;:;~~. -Charles R. D~~erty / Ie Two Exceptional Bed & Breakfasts Chuck and Judy Dougherty e r illwater ~ - -~ --- -I\.. THE BIRTHPLACE OF MINNESOTA J December 27,1994 Leo Miller 216 N. Harriet Street Stillwater, MN 55082 Dear Leo: Thank you for submitting a letter of interest for serving as a Councilmember from Ward 2. A committee from Ward 2 will be conducting a candidates forum from 10:00 a.m. to 1 :00 p.m., Saturday, January 7, 1995 in the Margaret Rivers Room of the Stillwater Public Library (223 North 4th Street). The purpose of the forum is to help determine which candidate is the most qualified to represent Ward 2. Therefore, it is important that you participate in this forum. The "new" Stillwater City Council will also interview the Ward 2 candidates before an appointment is made. The "new" Council will take their office on January 3, 1995, and it is anticipated that the interviews will take place on the evening of January 10, 1995. You will be notified of a specific date, time and location after the meeting of January 3, 1995. However, at this time you should set aside the evening of January 10, 1995 for the Council interviews. It is equally important that you participate in the Council interviews. Please call me at 439-6121, if you have any questions about the aforementioned forum/interviews and to let me know if you will be participating. Sincerely, 1'\ dAY-~ Nile L. Kriesel City Coordinator NLKlcg e CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 , .. , I e LEO A. MILLER 216 N. HARRIET ST." STILLWATER MN 55082 612-439-2248 December 20, 1994 Morli Weldon City Clerk City of Stillwater 21 6 N. 4 th St. Stillwater MN 55082 RE: Letter of interest for Ward #2 Council Seat Dear Morli: I wish to express my interest in the appointment to the Ward 2 council seat vacated by Mayor-elect Jay Kimble. I have been a Stillwater resident for thirty-nine (39) years and have lived in Ward 2 on Harriet st. for the past twenty- five (25) years. In 1956 I graduated from Stillwater High School and I have attended Lakewood Community College. In 1993 I retired from the Stillwater Police Department after nineteen (19) years of full time service and three (3) years of part time duty. Having served twenty-one (21) years with the National Guard, I retired in 1988 with the rank of Staff Sergeant. I was also employed by 3M as a lab technician for fifteen (15) years prior to joining the police department. I presently hold a full time peace officers license. Since my retirement in 1993, I have been serving as a Code Enforcement Officer for the city on a seasonal part time basis. Also, I served six (6) years as post advisor to our Local Law Enforcement Post 521, Boy Scouts of America. I am truly interested in the future growth and development of our city which will best serve our residents and business needs. Some of my concerns are as follows: Growth and development of our business and industrial areas. e Providing the best possible service and programs to our residential areas. Youth programs and park development. e Working with the citizens of Ward 2 in order to resolve their problems and needs. Working with all citizens to improve overall needs. Working with all city departments in providing the best possible service to the city and listening to their problems and requirements. To keep spending to a minimum. Working with the mayor and council members in a positive and objective atmosphere without dissension. I reside with my wife, Mary and twin daughters, Mara and Mandi who are seniors at SAHS. I also have four other children and six grand children. Due to my years of experience with city government and its mechanics, I feel this gives me a better understanding of city government. I am well known within the city and believe I can communicate with the residents and provide positive and objective service as a member of the city council. Respectfully, {P:~?~ Leo A. Miller e e Qtj llwate~l ";,";",,,,,,, OF .,,""O~ December 27, 1994 John Rheinberger 818 W. Olive Street Stillwater, MN 55082 Dear John: Thank you for submitting a letter of interest for serving as a Councilmember from Ward 2. A committee from Ward 2 will be conducting a candidates forum from 10:00 a.m. to 1:00 p.m., Saturday, January 7, 1995 in the Margaret Rivers Room of the Stillwater Public Library (223 North 4th Street). The purpose of the forum is to help determine which candidate is the most qualified to represent Ward 2. Therefore, it is important that you participate in this forum. The "new" Stillwater City Council will also interview the Ward 2 candidates before an appointment is made. The "new" Council will take their office on January 3, 1995, and it is anticipated that the interviews will take place on the evening of January 10,1995. You will be notified of a specific date, time and location after the meeting of January 3, 1995. However, at this time you should set aside the evening of January 10, 1995 for the Council interviews. It is equally important that you participate in the Council interviews. Please call me at 439-6121, if you have any questions about the aforementioned forum/interviews and to let me know if you will be participating. Sincerely, ' ~~cY~ City Coordinator ......--. NLKlcg e CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 e John R. Rheinberger 818 West Olive Street Stillwater" Minnesota 55082 November 30, 1994 St111water City Council Stillwater City Hall 216 North Fourth Street Stillwater" Minnesota 55082 Dear Stillwater City Council Members, I am interested in the Ward 2 Sti llwater City Council seat which will be vacated by Mayor-elect Jay Kimble. I have lived most of my life in Ward 2 and am familiar with its problems. Enclosed is my resume. Please contact me at 439-4199 if I can answer further quest ions regarding my interest in the appointment. Thank you very much. 5 incere ly, ~O.~ John R. Rheinberger Enclosure e P ROFESSI ON: EMPLOYMENT SUMMARY: EDUCATION: VOLUNTEER WORK: MILITARY: e JOHN R. RHEI NBERGER 818 West Olive Street Stillwater" Mlnnesota 55082 (612) 439-4199 ATTORNEY -AT - LAW Worked several years as a general legal practioner. Currently doing contractual work through Litigation Support Services, Inc., with Honeywell, Inc., & other entities. WILLIAM MITCHELL COLLEGE OF LAW St. Paul, Minnesota * (1995) LL.M. in Taxation COLLEGE OF ST. THOMAS, St. Paul, Minnesota * 1990 M.B.A. THOMAS M. COOLEY LAW SCHOOL, Lansing, Michigan * 1983 J.D. UNIVERSITY OF WISCONSIN, River Falls, Wisconsin * 1977 M.A. in History UNIVERSITY OF MINNESOTA, Minneapolis, Minnesota * 1974 B.A. in Geography COLLEGE OF ST. THOMAS, St. Paul, Minnesota * 1970 B.A. in History and Political Science (full majors) Sti Ilwater City Charter Com mission Active in Ward 2 meetings Member of the Stillwater Elk's Lodge Past President of the Stillwater Jaycees Past P resident of the St illwater Eagles Cl ub 94 Past Commander of American Legion Post 48 Served honorably in the U.S. Army Reserve & Minnesota National Guard e e Qti llwate~ ";";",,,,,,, Of .,,'''~ December 27,1994 Tim Schmolke 506 W. Laurel Street Stillwater, MN 55082 Dear Tim: Thank you for submitting a letter of interest for serving as a Councilmember from Ward 2. A committee from Ward 2 will be conducting a candidates forum from 10:00 a.m. to 1:00 p.m., Saturday, January 7, 1995 in the Margaret Rivers Room of the Stillwater Public Library (223 North 4th Street). The purpose of the forum is to help determine which candidate is the most qualified to represent Ward 2. Therefore, it is important that you participate in this forum. The "new" Stillwater City Council will also interview the Ward 2 candidates before an appointment is made. The "new" Council will take their office on January 3. 1995, and it is anticipated that the interviews will take place on the evening of January 10,1995. You will be notified of a specific date, time and location after the meeting of January 3, 1995. However, at this time you should set aside the evening of January 10, 1995 for the Council interviews. It is equally important that you participate in the Council interviews. Please call me at 439-6121, if you have any questions about the aforementioned forum/interviews and to let me know if you will be participating. ;~;J-~ Nile L. Kriesel City Coordinator NLKlcg e CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 e November 30, 1994 To: Mayor and city councilmembers City of stillwater From: Tim Schmolke 506 West Laurel st. Dear Mayor and councilmembers, I would like to express my interest in being considered for appointment to the city council to fill the Ward 2 position being vacated by Mr. Kimble. I feel that I have not only the necessary qualifications, but the correct attitude, ability, and desire to be a good public servant and member of the council. I have been a resident of stillwater for over 17 years, living at the above address for the past 10 years. I am employed by AmericanPolywater corporation as Production control and Process Engineering Manager. I have been in upper management for 9 of the 10 years I have worked for the company. I have been a member of the stillwater Jaycees and served on their board of directors. My wife and I have been members of the valley Co-op since 1982, and I served on the Co-op board of directors for three years. My family and I are all active members of Ascension Church, stillwater, serving our church and our faith in a variety of areas. My service to the City of stillwater formally began when I was appointed to the then ad-hoc Recycling Committee in 1989. I was involved in developing the ad-hoc committee into the Solid Waste Advisory Commission, serving as chairman of the commission for the past 4 years. I have worked very hard to help develop a good Solid Waste Management plan for the City and its residents. I believe that my business management and volunteer service experience would be an asset to the council. I believe that my desire to see a better stillwater for my family, neighbors, and especially for our children and their future would make me an effective member of the council for Ward 2 and the entire city. I look forward to meeting with Ward, Council, and City Staff representatives to discuss this further. e ~-- e e r illwater ~ - - ~ -- -~ THE BIRTHPLACE OF MINNESOTA J December 27,1994 Eric C. Thole 504 West Olive Street Stillwater, MN 55082 Dear Eric: Thank you for submitting a letter of interest for serving as a Councilmember from Ward 2. A committee from Ward 2 will be conducting a candidates forum from 10:00 a.m. to 1 :00 p.m., Saturday, January 7, 1995 in the Margaret Rivers Room of the Stillwater Public Library (223 North 4th Street). The purpose of the forum is to help determine which candidate is the most qualified to represent Ward 2. Therefore, it is important that you participate in this forum. The "new" Stillwater City Council will also interview the Ward 2 candidates before an appointment is made. The "new" Council will take their office on January 3, 1995, and it is anticipated that the interviews will take place on the evening of January 10, 1995. You will be notified of a specific date, time and location after the meeting of January 3, 1995. However, at this time you should set aside the evening of January 10, 1995 for the Council interviews. It is equally important that you participate in the Council interviews. Please can me at 439-6121, if you have any questions about the aforementioned forum/interviews and to let me know if you will be participating. Sincerely, 4~'!I~ Nile L. Kriesel City Coordinator NLKlcg CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 e ~ACK W. CLINTON, P.A. ATTORNEYS AT LAW 8750 - 90TH STREET SOUTH SUITE 201 COTTAGE GROVE. MINNESOTA 55016-3301 .JACK W. CLINTON PHONE: (612) 459-6644 FAX: (612) 459-4719 F. .JOSEPH T AYLOR ERIC C. THOLE . . elso Licensed in Wisconsin LEGAL ASSISTANT CINDY L. .JOHNSON GAIL M. KOSTELECKY December 19, 1994 MS. MORLI WELDON CITY OF STILLWATER 216 N 4TH ST STILLWATER MN 5S082 Dear Ms. Weldon: I wish to be considered by the Stillwater City Council to fill the open Council seat representing Ward 2. The following is a summary of my qualifications for such position. Residence I currently live at 504 West Olive Street with my fiancee, Amy Larson, and her two young sons, Hans and Anders. Prior to living at my current residence, I lived at 404 West St. Croix Avenue (also Ward 2), which I currently own as rental property. Stillwater has been my home since 1971. Education Htgh School Diploma Stillwater High School, 1984 Bachelor of Arts (Cum Laude) Macalester College, 1988 Juris Doctorate University of Wisconsin - Madison, 1992 Leaal Experience I work for a general practice law firm in Cottage Grove, with a majority of my practice being focused on local government law. The firm's clients include the City of Cottage Grove and the Cottage Grove Ravine Watershed District. I have gained valuable experience advising city council members and city employees on various legal issues. My practice has exposed me to a wide array of municipal issues and concerns. e Prior to my current position, I practiced law locally with Dave Magnuson, which allowed me to represent the Council of which I am currently seeking a position. While working for Mr. Magnuson, the . ..JACK W. CLINTON. P A ATTORNEYS.AT LAW e December 19, 1994 CITY OF STILLWATER Page 2 majority of my practice consisted of prosecuting misdemeanor crimes for the City. During that time, I was able to work directly with members of the Stillwater Police Department. My legal experience also includes serving as special counsel for tr-l<3 2i ties of Ba~lP(.)rt, Oakdale ar:d. l'Iarine, as ~.;ell as beir:g the current President of the Washington County Bar Association. Other Job Experience Between college and law school, I sold insurance locally for Bob Safe's State Farm Insurance Agency. During law school, I clerked for the law firms of Holsten & Schumann, in Stillwater and Moss & Barnett, in Minneapolis, along with the Honorable Robert Martin, a federal bankruptcy Judge in Madison, Wisconsin. Also, for the past two years, I have been an assistant varsity football coach for Stlllwater High School. Conclusion I was fortunate to be raised in the beautiful city of Stillwater, and I wish to serve the city that has given so much to me. Because of my qualifications, my pledged enthusiasm, and my strong familiarity with the intricacies of city government, I respectfully request consideration for the Ward 2 council seat. V~U~y / ERIC C. THOLE pc: Terry Zoller Gene Bealka Rich Cummings Jay Kimble e e e LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 95-1 A T & T American Payment Centers Board of Water Commissioners Deblon, Diane Desch, Mark & Gloria Ecolab Glaser, Paul Heritage Printing Kriesel, Nile Lind, Leslie & Gladys MN Cellular One North Western Tire Northern States Power Polfus Implement Snap On Tools Stack, Barrett Long Distance Box Service WAC Health Insurance Parking Lease/Maintenance Pesty Removal Services Boiler Engineer Timecards Meals Land Purchase Mobile Phone Tires Street Lighting Discharge Deck Tools Research-Levee Wall 52.70 75.00 10,444.50 334.31 742.30 218.33 200.00 242.29 25.00 927.00 122.08 131.59 10,639.98 2,764.31 40.30 2,942.50 t, .. .. LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 95-1 e A T & T American Payment Centers Board of Water Commissioners Deblon, Diane Desch, Mark & Gloria Ecolab Glaser, Paul Heritage Printing Kriesel, Nile Lind, Leslie & Gladys MN Cellular One North Western Tire Northern States Power Polfus Implement Snap On Tools Stack, Barrett MANUAL CHECKS-DECEMBER 1994 - Bertram, Mike Blue Cross/Blue Shield of MN DARE America Dayton Hudson Jun ker Sanitation MN Dept of Revenue Stillwater, City of Super Valu Holdings Inc U S Postmaster Washington Co Recorder ADDENDUM TO BILLS - A - 1 Concrete Products Amdahl, Chris Ameridata Assn of Metro Municipalities Beberg, Donald Board of Water Commissioners Bryan Rock Burmaster, Russell Capitol Communications Cargill Salt Community Volunteer Services Copy Cat Printing Copy Duplicating Products Egghead Software Equipment Supply Fogelberg, Jay C Galaas Jewlery Long Distance Box Service WAC Health Insurance Parking Lease/Maintenance Pesty Removal Services Boiler Engineer Timecards Meals Land Purchase Mobile Phone Tires Street Lighting Discharge Deck Tools Research-Levee Wall Christmas Party Band November Payment Sheet Cake Outlot E December Payment Sales/Use Tax Replenish Petty Cash Ou tlot E Postage-Meter Recording Fees Curbing-Pioneer Park Emergency Service Call Computers 1995 Memebership Dues Meals WAC (addition to above) Crushed Rock/Lime Janitorial Services Maintenance Agreement Salt 1995 Allocation Letterhead/Envelopes Copier Maintenance Software Service Call-Boiler Grievance Arbitration-Teamsters Silver Coffee Server 52.70 75.00 10,444.50 334.31 742.30 218.33 200.00 242.29 25.00 927.00 122.08 131.59 10,639.98 2,764.31 40.30 2,942.50 350.00 5,825.70 7.50 51,812.00 89,810.56 118.00 103.44 51,812.00 1,000.00 44.00 4,338.25 28.00 2,100.36 3,639.00 17.00 3,960.00 95.05 80.00 621.00 1,747.26 2,831.25 207.80 2,507.33 404.68 264.70 1,545.74 186.38 . "'" e Gordon Iron and Metal Oxygen Gov't Finance Officers Assn Disclosure Guidelines Greeder Electric Service Call-Fire Hall Int'l Assn of Chief's of Police 1995 Dues-Beberg/Bell Junker Sanitation Tire Removal Kangaroo Self Storage Storage Rental Kibourne, Marcia Refund-Building Permit League of MN Cities Worker's Comp Insurance Legislative Associates Consultant Services Magnuson, David Legal Services Metro Waste Control Commission SAC Mid-States Organ'd Crime Info Ctr 1995 Dues Midwest Machinery Cutting Edges MIl Life Flex Benefit Annual Fee MN Animal Control Association 1995 Dues-Jacobson MN Cellular One Mobile Phone MN Chiefs of Police Association 1995 Dues-Beberg/Bell Mongramming Plus Coveralls Motorola Maintenance Agreement Northern States Power Electric/Gas Northwestern Tire Change Tire Rims Quest Maintenance Agreement R & T Specialty Sunglasses-DARE Schwaab Stamps Stamp Shiely Sand St Paul, City of Training-Swanson Stillwater Chamber of Commerce Annual Dues Stillwater Gazette Ad-Warming House Attendent Tower Asphalt Pay #3/#1-LI 296-300/303-304 Treadway Graphics DARE Supplies United Building Center Cement Valley Trophy Plaques Washington Co Chief's Assn 1995 Dues-Beberg/Bell Ziegler Battery-Brick St Lift - TOTAL: Adopted by the City Council this 3rd day of January, 1995. APPROVED FOR PAYMENT -- 21.30 31.00 68.80 200.00 160.00 176.00 3,958.45 35,825.25 500.00 10,437.10 13,252.14 150.00 72.27 877.00 25.00 11.06 200.00 85.20 168.06 6,483.88 118.29 900.00 77.76 55.02 977 .82 290.00 530.00 64.00 250,952.76 66.18 5.38 250.96 50.00 179.06 582,578.93 -------------- -------------- e - e RESOLUTION NO. 95- DESIGNATION OF DEPOSITORIES FOR 1995 Be It Resolved by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the year 1995: Central Bank Firstar Bank of Stillwater Norv,rest Bank Metropolitan Federal Bank Piper JafITay First Bank System, Minneapolis American National Bank, S1. Paul Merrill Lynch Dain Bosworth Adopted by Council this 3rd day of January 1995. Mayor Attest: City Clerk e e . Memorandum To: Mayor and City Council From: Klayton Eckles, City Engineer Subject: Change Order, L.I. 301, Marketplace Lift Station Date: December 29, 1994 DISCUSSION Attached is a $500 Change Order for the Marketplace Lift Station project. It is for the replacement of an undersized compressor. RECOMMENDA nON I recommend Council approve Change Order No.1, for Marketplace Lift Station, L.I. 301. CHANGE ORDER 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTA TlON -- City of Stillwater OWNER December 15, 1994 DATE L.t 301 OWNER'S PROJECT NO. Market Place Lift Station PROJECT DESCRIPTION 1 CHANGE ORDER NO. A-STILL9403.00 SEH NO. The following changes shall be made to the contract documents: Description: Replace approved and installed Ingram Model HR 10WB Air Compressors with Pneumotive Model TA 2051 Air Compressors for Bubbler System. The TA2051 is 1/6 H.P. Purpose of Change Order: Requested by Public Works Basis of Cost: - Actual o Estimated: Attachments (list supporting documents) CONTRACT STA TUS Time Cost Original Contract $53,650.00 Net Change Prior C. o.'s ~ to -0- Change this C. 0 $500.00 Revised Contract $54.150.00 Recommended for Approval: Short Elliott Hendrickson Inc. 1/\ . f9~ I /~ . i i ,_ /4 ~/ . . / " ,/;/ ,_:' \ 1 ~/~-Lc~1 \ - ~1efl-(- "_/ By Richard E. Moore, P.E. Agreed to by Contractor: USEMCO }j a I' ~J ~L~,-, BY ~ {l(...a-~i~l/ ~ TITLE Approved for Owner: City of Stillwater A/y,/O BY BY Distribution Contractor 2 Owner Project Representative 1 SEH Office e An Affirmative Action, Equal Opportunity Employer SHORT ELLIOTT HENDRICKSON ING. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI DONALD L. BEBERG e CHIEF OF POLICE ~ THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M 0 RAN DUM TO: MAYOR AND CITY COUNCIL FROM: D.L. BEBERG, CHIEF OF POLICE DATE: DECEMBER 29, 1994 COUNCIL CONSENT AGENDA ITEMS RE: TIMOTHY J. BELL CAPTAIN -------------------------------------------------------------------- THE FOLLOWING REQUESTS ARE FOR ITEMS THAT WE WERE ALLOCATED MONEY FOR IN OUR 1995 BUDGET: ' THE DEPARTMENT WAS GIVEN THE "OK" TO PURCHASE 2,1995 SQUAD. CARS AND I AM ASKING PERMISSION TO GO WITH THE STATE OF MINNESOTA BID WHICH IS THROUGH POLAR CHEVROLET IN WHITE BEAR LAKE. THE LAST DATE FOR ORDERING 1995 CHEVROLETS IS JANUARY 13, 1995. IN THE 1995 BUDGET WE WERE GIVEN THE MONEY TO HIRE 1 NEW POLICE PATROL OFFICER EFFECTIVE APRIL 1, 1995. I AM ASKING PERMISSION TO ADVERTISE THIS OPENING, TEST AND BRING THE TOP CANDIDATES NAME TO YOU FOR HIRING. LASTLY, WE WERE GIVEN THE NECESSARY MONEY IN THE 1995 BUDGET TO PROMOTE 1 OF OUR POLICE OFFICERS TO PATROL SERGEANT AND I AM SEEKING THE OK TO TEST FOR THIS POSITION AND BRING THAT OFFICERS NAME TO YOU FOR THE NECESSARY RESOLUTION FOR THE PROMOTION. e 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 STAFF REQUEST ITEM . DEPARTMENT .' - . FIRE MEE::TING DATE January 3, 1995 --------------- DESCRIPTION OF REQUEST (Briefly outline what the request is) Request raise of $1.00 per hr. for volunteers. Fifty cents Jan. 1st --------------------------------------------------------------------- Fifty cents July 1, 1995. Except Volunteer Lieutenants Seventy-five --------------------------------------------------------------------- cents in January. --------------------------------------------------------------------- ___~!:~~E!_~~~~_~~e__!:~e.!i~~!;~~_7_=2Q!._E.E.9~~'=.~~~.:.QQ.~].j~~~~n~E!_~:.92_________ Captain 8.50, Assistant Chief 9.00. --------------------------------------------------------------------- The last raise was July 1, 1989 (.509). --------------------------------------------------------------------- --------------------------------------------------------------------- ------------------------------------~-------------------------------- FINANCIAL IMPACT (Briefly outline associated with this request and needed to rund the request) the Cl~sts, if any, that are the proposed source of the funds ___~i~~_~~_~~~_~n~~~~_in~~j22_~u~Sg~~________________________________ --------------------------------------------------------------------- ADDITIONAL INFORMATION ATTACHED YES NO ALL COUNCIL MINIMUM COUNCIL BE SUBMITTED TO THE CITY CLERK A PRIOR TO THE NEXT REGULARLY SCHEDULED 'LACED IN THE COUNCIL MATERIAL PACKET. ~ DATE . c: ./-:__3._:..__7-5- .: . ''t _ e e ~ MEMORANDUM TO: Mayor and City Council FROM: City Coordinator RE: Hiring of new firefighter DATE: January 3, 1995 Discussion: I have discussed the hiring of a new firefighter with Fire Chief Ness and concur with his recommendation to hire Bill Peltier. I was involved in the selection process that led to the hiring of Jon Bell. At that time Bill Peltier was one of three other candidates for the firefighter position and was rated 2nd (behind Jon Bell) by the interview committee. The interview committee consisted of Mayor Hooley and Councilmembers Bodlovick and Funke. Mr. Peltier also scored very high on both the written and practical tests conducted by the Fire Department. Finally Mr. Peltier has been a member of the Volunteer Fire Department for over 15 years and is presently a captain of the volunteers. Recommended action: Adopt resolution employing Bill Peltier as full-time firefighter. '" > l' e e Memorandum To: Mayor and Council From: Fire Chief Date: January 3, 1995 Subject: Hiring of New Firefighter RECOMMENDATION: Upon reviewing both written-practical test scores conducted by the Fire Department in 1993, and reviewing the committee's interviewing scores on each candidate, I conclude Bill Peltier to be next in line for the full-time firefighter position. Mr. Peltier is already a great asset to the Department as a Volunteer Captain and also has served the City of Stillwater for 15 years. e e .... . .. December 30, 1994 TO: Fire Chief George W. Ness FROM: Assistant Chief James R. Stevensen RE: Retirement date for Stevensen I would like to use my accumulated vacation and compo time starting 0700 Janury 24 1995. This will put my retirement date April 1, 1995. I would also like to say it has been a pleasure serving the City of Stillwater and working with such a fine group of personnel. JAMES R. STEVE~~ ~C'-?o.ft" vI dd:e:;t/tfJvC2L, ~ ~Assistant Fire Chief ..;. .. e MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer ~ SUBJECT: Request for Release of Grading Escrow DATE: December 27, 1994 DISCUSSION Attached is a letter from Classic Homes which requests that the City release grading escrows held for several lots where Classic Homes has completed building and rough grading of the lot. Classic Homes agrees with the City's ordinance whereby, $1,500 is held until the lot is graded and an as-built survey has been taken of the lot, which insures the lot has been graded properly. However, they take issue ,~ith the City holding onto the $1,500 until the lot has been completely sodded. The problem arises when the builder has completed all the grading and the homeowner elects to sod or seed their lot on their mvn. Unless the builder has an agreement with the homeowner to cover this possibility, the builder's money will held until the homeowner elects to complete their yard. Since no sodding or seeding is possible in the winter months, this means that the builder's can be waiting up to eight months to get their escrow back. This situation is a problem as typically the builders do not have any kind of requirement that the homeO\\ners sod or seed the lots after the building has been completed. Classic Homes does have a point in that once the sight has been surveyed for an as-built, they have completed their work and should be released from responsibility. This still leaves the possibility that the homeowner could come in and change the grades as part of the sodding operation. However, in this case it would be obvious that the homeowner was the one responsible for creating the problem. There are a number of possible options which the City could take to modify this situation. We could leave the ordinance as is and in effect force builders come to some kind of an agreement with homeowners at the time of purchase. In this case builders could hold a $1,500 in escrow and not release it until the homeowner has completely landscaped the property. A second option is that we could leave the policy as is, but put a $6,000 cap per builder (tor permits) and allow this $6,000 escrow to cover all homes currently under permit by the builder. As a third option, we could eliminate the section of the ordinance which requires sod be placed in order to release the escrow. e .. RECOMMENDATION At a minimum, I recommend for those permits taken out in 1994, we use option three. Since this ordinance went into effect rather quickly, and many builders probably already had agreements \vorked out with buyers, it is unfair to impose this requirement on builders with pre-existing agreements. 1berefore, I would recommend that any builder that has submitted an as-built survey that has been approved by Engineering and the Building Ot11cial, be given a refund of the escrow. e Regarding a permanent solution, we could either eliminate this portion of the ordinance entirely, or have the Building Ot11cial begin an educational program whereby the builders are informed this aspect of the ordinance and its in1plications. From a practical standpoint due to our staffing levels and the potential for new builders to be ignorant of this aspect of the ordinance, it may be prudent to suspend this requirement of the ordinance indefinitely. e e ~ DESIGN 1630 Highway 10 NE · Spring Lake Park, Minnesota 55432 · B.L.#0005867 City of Stillwater 1994 216 North 4th Street Stillwater, MN. 55082 Dec. 15, To whom it May Concern; In regards to your new ordinance policy involving grading and sodding of the lots. I do agree with the Policy of having the Builders do their final grade right and calling for an "As Built", survey to insure our grades are done proper. However, your decision to make the Builder responsible for the Homeowner to sod their lots is truly unfair. We have no control over the Homeowner to do this. This ties up our money for several months, (especially in the fall & winter months), when sodding can not be done. It causes undo hardship on our cash flow. I am not a large Company where I can afford to have Thousands of dollars held up in escrow when my job has been completed. I currently have $9,000.00 held for the homes I have completed and have turned in "As Built" surveys for. I do the best I can do building these homes according to Building Codes and to then get the grades done properly when we are done with the house. I cannot police the Homeowners after closing. If they change the grades themselves or do not sod I get punished unfairly. Please review this policy and see if you can help me out of this predicament. Sincerely, /~~/fly Steven J. May President e (612) 783-9866 Fax (612) 783-9902 ---' ORDINANCE NO. 791 ~ - - e A1~ ORDINANCE ESTABLISHING THE REQUIREMENT OF A LOT DEVELOPMENT PLAN, A GRADING ESCROW, AND AN AS-BUILT SURVEY FOR ALL NEW BUILDING CONSTRUCTION THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: Section 1. AMENDING. Section 31.01, Subd. 25 (0) of the Stillwater City Code is hereby amended to hereafter read as follows: 1. Purpose. To ensure that any grading conducted for the purposes of building construction is done according to the grading plan for a subdivision as approved by the Stillwater City Council. To avoid drainage problems which may occur as a result of building development. 2. Every proposed new building requires a grading plan to be submitted with the building permit plans. The following items are required to be shown on the grading plan: 1. The location of the building, driveway, tree cover, wetlands, drainage ways or ditches, city streets, neighboring structures, and other significant features. 2. The existing elevation of the building pad, neighboring structures, top of curb at the driveway, wetlands elevation, all lot comers and any drainage structures. 3. The proposed elevation of the fust floor, lowest floor, garage floor, walk-out (if any), high or low points (breaks in grade). 4. Drainage arrows showing the route of run off across the lot with proposed elevations of drainage swales. 5. If the lot is adjoining a wetlands, the plan should show how erosion will be controlled. Normally a silt fence or other erosion control method will be required along the flow path to the wetland. 6. Any retaining walls, steep slopes, or other special grading features should be denoted. ~/- \ A cash escrow in an amount established by resolution shall be paid before a building permit is issued for all new residential dwellings. The cash escrow shall be returned to the permit applicant, without interest, upon successful completion of all of the following: 1. Written certification from a registered engineer or land surveyor that the grades and elevations are in conformance with the City approved grading plan and that permanent iron monuments are in place at each lot comer. e ) 8 .;.. Turf must be established by the use of grass seed or sod on all lots within 60 days, excluding the time between October I st and May 1 st, of issuance of a Certificate of Occupancy. Turf must be established on all existing developed lot by September 31, 1994. e 3. Water service curb box access cover at finished grade and curb box valve operable. If the escrow items are not completed within 60 days, excluding the time between October 1 st and May 1 st of issuance of a Certification of Occupancy, the City may enter the lot, perform the work, and apply the cash escrow toward the cost, plus administrative fees. In addition to the cash escrow, an escrow administration fee in an amount established by resolution shall be paid before a permit is issued for all permits requiring escrow per Ordinance Section. Section 2. In all other ways, Chapter 31.01 shall remain in full force and effect. Section 3. This ordinance shall be in full force and effect from and after its passage and publication according to the law. Adopted by Council this 19th day of July, 1994. City of Stillwater Charles M. Hooley, Mayor fY[&<L Ld.fdA.e) , city clerk Published: Stillwater Gazette July 28, 1994 Attest: 'e .. e e ) .. Memorandum To: Mayor and Council From: Modi Weldon, City Clerk Date: December 29, 1994 Subject: Renewal of Taxi and Towing Licenses for 1995 Attached are renewal applications from the following: Towing License Rick Ritzer Stillwater Towing 1656 S. Greeley Street Stillwater, MN 55082 All required forms, fees, and insurance certificates have been submitted. Taxi License Mary Luchsinger DBA Valley Chauffeurs PO Box 794 Hudson, WI 54016 Renewal contingent upon Stillwater Police Department cab inspection and receipt of certificate of insurance. Action requested: Motion approving renewal of licenses for 1995, subject to above listed contingencies. e APPLICATION FOR TOWING LICENSE NAME or APPUCANT Rick Ritzer COMPANY NAME Stillwater Towing Inc. ADDRESS 1656 S Greeley Street Stillwater MN 55082 DATE December 22 1994 TELEPHONE NUMBER 439-5744 ~I.-\KE !\lODEL STYl.E YEAR VIN NO. . LICENSE l.OCATION NO. VEIllCLE STORED FEE PAID $30.00 CERT. OF INS. POLICE VEHICLE INSPEC. POLlCE BACK- OROIDJD CHECK Chev Tow Tk.Kodia 92 1656 Grly yes yes -- Nl~:W X RENEWAL TRANSFER SIGNATURE ADDRESS \\-~~\, c. ..... ~ . ~ 'C: 'C.. CJ......... ---:;-..."..... '\,,,.........,~y~.:( \, "'-.,...... . -'} -{". ,,~.}.... e ..- ( e A COR D I C E R T I F I CAT E o F I NSURANCE ISSUE DATE (MM/DD/YY) 12/02/94 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CON- FERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT PAULET/SLATER INC AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 2610 UNIVERSITY AVE, STE 200 COM PAN I E S AFFORD I N G C 0 V ERA G E ST PAUL MN 55114- COMPANY LETTER A NORTHLAND INS COMPANY Code Sub-Code COMPANY LETTER B INSURED COMPANY LETTER C STILLWATER TOWING INC COMPANY 1656 SOUTH GREELEY LETTER D COMPANY STILLWATER MN 55082- LETTER E COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POll CY POll CY LTR TYPE OF INSURANCE POll CY NUMBER EFF DATE EXP DATE LIMITS GENERAL LIABILITY --,- GENERAL AGGREGATE $ [ ] COMM GENERAL LIABILITY PROD-COMP/OPS AGGREGATE $ CLAIMS MADE OCCUR PERS & ADVERTISING INJ $ [ ] OWNRIS & CONTRCTRIS PROT EACH OCCURRENCE $ [ ] FIRE DAMAGE (ONE FIRE) $ [ ] MED EXPENSE (ONE PERSON) $ A AUTOMOBILE LIABILITY RENIL OF TN200426 12/01/94 12/01195 COMBINED SINGLE $ 750000 - LIMIT [ ] ANY AUTO [ ] ALL OWNED AUTOS BODILY INJURY $ [X] SCHEDULED AUTOS (PER PERS) [ ] HIRED AUTOS BODILY INJURY $ [ ] NON-OWNED AUTOS (PER ACC) [ ] GARAGE LIABILITY [ ] PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ ~ UMBRELLA FORM AGGREGATE $ r] OTHER THAN UMBRELLA FORM ----.---- -- [ ] STATUTORY LIMITS YORKER'S COMPENSATION EACH ACCIDENT $ AND DISEASE-POLICY LIMIT $ EMPLOYER'S LIABILITY DISEASE-EACH EMPLOYEE $ OTHER - $ $ $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS PROVIDES EVIDENCE OF INSURANCE. ~ERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF STILLWATER THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR 224 NORTH FOURTH TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IM- STILLWATER MN 55082- POSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHOR7E-NT ---lYE ..- C :;6c ~ -_/ ,~ ACORD 25-S (7/90) ( -- ACORD CORPORATION 1990 "- -----..1 ) e APPLICATION FOR TAXI CAB LICENSE NAME OF APPLICANT ,I'd V'~ L tJ c," $' ,',-,q w- A.- ~n \\ f ~ C hr:l ( /~.'O \J .r:;. '- ~)'+ ~ \ \ IA 'q~' r\r.:t ~; - A- '-r;:~ x; y. O. Rb I ')CJt( J-l(jclc.J~i", L,,"'):. ~r V{' lit' ;"/51" 5-'/ DO I Jho i9~1 COMPANY NAME ADDRESS TELEPHONE NUMBER DATE t-.IA~E MODEL STYLE YEAR VIN NO: LICENSE NO. SEATING CAPACITY LOCATION VEHICLE STORED FEE PAlD $15.001 CAB CERT. OF INS, NEW ----y-- RENEWAL TRANSFER SIGNATURE ADDRESS , t , V - So} / )w.~/. r.f 11JI'\ POLICE VEHICLE INSPEC. (1,'".- e ". POLICE BACK- GROUND CHECK (!(D '.' DEC-28-1994 16:25 .' P.Ol .CJ;~p:.f-JJ;_E) T t:__.QE_JJf~tU 8e.~tC E.;------r--TToT -ERT-I-f--C---------------------~-$B---.J.-~129.L2~-- : PR"vuCER , HIS C 1 AiE b ISSUED AS A MP.iiER Of INfORI'!AiiCN C~L Y AND -. \ Dowd Reliance Agency, rnc.. I CONFERS NO RIGHTS UFC~ THE C~;nFICAT; HOLDER. TH!S CERTIFICATE A I . I DOES NOT AMENO, EXTEND OR ~LiER Tnt COVERAGE AFrORvE~ BY THE ~ I 130 South Knowles Avenue I PDLICIES BElOW. New Ri chmond , WI -----------------------------------________________________ ___ _ _ ___ _ __ _ ___ : 54017 ! COMPANIES AFFORDING COVERAGE ~~NE715-246-6145 : l_______.~____.____~~..._._...w.~~.___.________.______'____________________.____________._____.___________________________________ I INSUREO : COMPANY LETT.ER A Midwest Gene ral /Gua ranty Na t '1 t ___-______________________________________________________w______________ ; g~~g v~lr~~i 2f~~:~ff~u~s S., I nc " : -:~~~~~~-~:~!:~-~------------n-----____________n____n_____n___ uu _ _ ~ ~ i P.O. Box 794 ! COMPANY lHTER C Hudson W I 1____________________ - - --- -- --- --- ___ _____ _ __ _ _ __ ___ _n U'_ h~ ~ _.. _._ _ow.. ___ : 54016 I COMPANY lETTER D . I~~.~.~~._...w___..__..___...._.-__.-_______________________________________ ! ! COMPANY LETTER E ji CD~~~~Gi~ ~~;~~~~i~~;~~~~;~~~i~i~~:~~:i~~~~~~~E;~i~T~~:8f~OW:H~~E:sE~N:rssuED:~O:~~~:I~s~~~~:~~~~~:~~~~~:~~~:~~~:~~~~~~:::::::: I PER:OO INDICATED. NOTWITHSTANDI~G ANY ~EQUIRtMENi. TERM OR COKDIT!JN OF A~Y CG~7i~CT OR OTHER DOCUMf~i ~ri. ~E3PtCT TG ~HICP THIS CERTIFICATE MAY BE ISSUED OR ~p.Y PERTAIH, THE IHSURANCE PFFCRD~D BY T~: POLICIES DESCRIStD HERE!~ 15 SUBJECT TO , ~ll TERMS, EXCLUSIONS, AND COND!TIONS OF SUCH POLICIES. LIM!TS SHJ~N MAY HAVE ~~~, RE~UCEO BY PAID CL~rHS. I..............-..........----~-------------------------------------___.___.._:._..w._._.._.._~___~_________________________._____ il CJ' rfPE OF INSURANCE I F.JL~GY ~I)MBER PC~E':' EFr\ I Pw_!:Y :XP '1 LI~li3 I T~: I l':A" "'TE I:~~;~."___..____._-._______________J___________________________ ..__.~~:~:_...~ .....:~____,__j______________________________.___ : 1 GENERAL LIABILITY: :~~~~~~~.~I~~~~::~~:__i _u_______n__ I I[ J COt1MERCI~L GHI L1AB1LITY I IpROO-COMP/C~ ~GG. I I I ,.__...______-____1______________ i : [ 1 CLAIMS MADE ( J oce. I l~~~~:.~.~~~:.~~~~~::_.____________ : ~[J OWNERS'S & CONTRACTOR'S ! lEACH OCCURR~KCE l I ! PROTECIIVE i :;i;~-;~~~~~--------:-------------' I i [ ) I I I i (~~~-~~:-~~~:L____,__n_________. I I r ] I I I I MtD. EXPEm \ ! ! . I : I I (AllY ONE PERSDN) I 1---,----.------____________________1____________...0....___._-_ p______________ ______________I_____________._~___,.._.__.--_____ ! r AUTOMOBILE LIAS : I l lCOMB. SINGLE LIMIi 1300,000 Air 1 ~if( AUTO 1 BA1782177 : 01/07/94l01/07/95!BODiLY-i~jvp.y------:--m-.-..-... : r 1 ALL O~NED AUTOS I I ! (PER PERSON) I i r~ ~~~~~Ij~~~O~UTOS l I 1 : 800iLy-iHjU;,~..n"I.---n-------- ; f 1 NOH.Q~NED AUTOS I ('! (PER ACCIDE~T) ! I ~~RH~E lWIILrTY I \ I____h__...__......!______________ :___:f_____.._~...w..~...._..____-__:___________________________I____._......~__:_._.__________:~~~~~~~~_~~~:~~____:____________.. ! J EXCESS LIABILITY I : l lEACH OCCURfiE,;CE : t !( 1 1MBRELLA FORM I , 1...______.__--_____ ______________ IlL J OTliER THAN lIMBRELlA fORM I I (/ !AGGREGATE : I---I-------------.------.-..~......I-----------------__________ ______________. .w..__._______I___________________ ____________._ I ! I I I I :STATUTOP,Y LIMITSi I ! WORKERS' COMP I I I I EACH ACCIDEN: I I J AND I I I 'DISEASE-POL. lIMIi ! 1 1 EMPLOYERS' LIAS I I: :DISEASE-EACH EilP. : 1--...--.-..........-...-.----------1-----------------_______...I~.~_._...._.___ ._____________ ---------------------_______.w.__. I I OTHER I I I I I I I I I I Ii' I I I I___~__---------------------,........~-------_._------___________:___._____..._._:...___________~______________________.._._..____- : G~~CRI~rloN Df OPERATIONS/LOCATIONS/VEHIClE5!SPECIAL ITEMS f \ I !' C,1ftf:cm HOLDER ("" ""'''''' """""""'''; C:~~mAmN 0; ';~['~~~;~'Di5cR~;~D' ;C~ ~C;ES' BE' ~~~~~~:ED' B~;~;E';Bi'~;. j : PIRATIOH DATE THE~:G~, THE!~S~!NG C~"PANY WILL ENOEPYGR TO ~AIL 10 ; DAYS WRiTTEN NOTi:E TO THE CEQ71fICPTE HOLDER NAMED TD THE L~FT. BUT I ~ FAILURE TO MAIL SVCH NOTICE 5~ALl InPOSE NO 08L!G~TION OR LIPBiLITY OF I Ci ty 0 f St i llwa te r ; ANY KHO UPON THE CDMPANY. ITS AGENTS OR REPRESENTATIVES. I :_~_.w._.._....w....____________ _____________..._...__..________________. i_ ~AHA~~7~:~ _=___________ ; AUTHDRII~~_________ .. -- ilIwater ~ -- - ----~ THE BIRTHPlACE OF MINNESOTA ~ Contract for Exclusive use.~f~l~d1._ yJ~~r park(s). f-JJ f~~ A~. P--0~-S-t4er_ ~- d 1- (}vT / hours V 4 Purpose or Activity to be held in park( s) ~(,1.-f- Name of Organization Dates to be Used ;'--- < /) - ---Ii ~ / -e~-C<-(r _ In return for the exclusive use of the park(s) above named ~nd the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: 1. Damage deposit and users fee in the amount of $500 to be paid at the signing of this contract (deposit of $100 to be refunded in whole or in part, depending on amount of damage, if any, as determined by the Parks Superintendent). The lessee shall be responsible for any damage that covered by deposit. 2. Lessee shall furnish proof of liability insurance coverage in the amount of at least $600,000 (statutory limit) naming the City as additional insured. e 3. Lessee shall furnish dumpsters or roll-off boxes in sufficient quanti ty to contain the accumulation of trash generated by the event (s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. 4. Lessee shall furnish portable restrooms (at least four) to augment the existing facilities. Note: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish four portable units instead. 5. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 6. This contract shall not be construed to affect the responsibility or liability of any party, nor shall the City be held as assuming any such liability by persons or firms using the park(s). Date Date CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612-439-6121 City of Stillwater Superintendent of Parks e ~ ~lll\Y(!te~ THE BIRTHPlACE OF MINNESOTA ~ ~dj ~J ~LJAa Name of Organization ~L ~ 11l~/f /<1 -<3-1 Purpose or Activity to be held in park(s) ~ e Contract for Exclusive Use of .I- tA-- park ( s ) . Dates to be Used hours L~~ kfl~ In return ror the exclusive use of the park(s) above narned and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: 1. Damage deposit and users fee in the amount of $500 to be paid at the signing of this contract (deposit of $100 to be refunded in whole or in part, depending on amount of damage, if any,~s determined by the Parks Superintendent). The lessee shall be responsible for any damage that covered by deposit. 2. Lessee shall furnish proor of liability insurance coverage in the amount of at least $600,000 (statutory limit) naming the City as additional insured. - 3. Lessee shall furnish dumpsters or roll-off boxes in sufficient quanti ty to contain the accumulation of trash generated by the event (s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. 4. Lessee shall furnish portable restrooms (at least four) to augment the existing facilities. Note: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish four portable units instead. 5. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 6. This contract shall not be construed to affect the responsibility or liability of any party, nor shall the City be held as assuming any such liability by persons or firms using the park(s). City of Stillwater Superintendent or Parks --/5/ e Date Date CITY HALL: 216 NORTH FOURT:i SiiLLWATER. MINNESOTA 55082 PHONE: 612.439.6121 r e ~il~'!te~ '" """"'" Of .,""o~) REQUEST FOR INSTALLATION OF BANNER 1. APPLICANT e tl 2. ORGANIZATION Q . Non-Profit o For Profit ') v. ADDRESS tjd.-3 S I1J ~ Sf- TELEPHONE t/ .s 9 73 7 () 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: TtJi Clv-f p:-~ ~-y%c5U;/ () cr I /99 S-- / 5. BANNER LOCATIONS REQUESTED: e ~/ 0 Main Street at Olive Street (Mad Capper)* L .. ~ North Main Street - 100 Block (Kolliners)* o Chestnut Street at Union Alley (Firstar Bank) *MnDQT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: ~/:;)-* 15" -' () c::f- d- ~ D ~ 7. INSTALLATION FEE fNon-P~haritable Organizations ExempLfrom Fee' - --...;;.--. ~ o $40.00 - Make check payable to City of Stillwater FOR OFFICE USE ONLY 0 City Date: 0' MnDOT Date: . .... 0 Fee Paid Date: ,(Required for Main StreetLocations) e STILLWATER FIRE DEPT. AND MnDOT REQUIREMENTS ATTACHED CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 r illwater ~ - - ~ ~ -I'. THE BIRTHPLACE OF MINNESOTA J " 9 e o Non-Profit D For Profit ADDRESS fJ '3 ,5 /1J~ REQUEST FOR INSTALLATION OF BANNER ~ 1, APPLICANT 2. ORGANIZATION 3. TELEPHONE (39 939 () 4. ACTIVITY BEINgOM~TED BY PRO~OSED BANNE~S: ~~~J d~ /:.~ /l?~ ~o /d-/ BANNER LOCATIONS R /~UESTED: 5. '( D Main Street at Olive Street (Mad Cappert ~ North Main Street - 100 Block (Kolliners)* D Chestnut Street at Union Alley (Firstar Bank) e 6. *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS I],) /if / / - ;2/ . DATES TO BE DISPLAYED: 7. -', INSTALLATION FEE ~aritaMe Organizations Exempt from Fee) D $40.00 - Make check payable to City of Stillwater FOR OFFICE USE ONLY D City 0' MnDOT o Fee Paid Date: Date: . ,. (Required for Main Street-Locations) Date: STILLWATER FIRE DEPT. AND MnDOT REQUIREMENTS ATTACHED e CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 1. 2. 3. 4. 7:00 5. 6 . 7. 8 . 9. 10. 1. 7:15 12. 7:30 13. 7:40 14. 15. 16. 8:00 W ASmNGTON COUNTY Dennis C. Hegberg District 1 Mary Hauser District 21Chair Wally Abrahamson District 3 . COUNTY BOARD AGENDA JANUARY 3, 1995, 7:00 P.M. Myra Peterso"! District 4 Dave Engstrom District 5 ROLL CALL UNFINISHED BUSINESS MOTION FOR BOARD TO ADJOURN SINE DIE OATH OF OFFICE ADMINISTERED TO THE FOLLOWING ELECTED COUNTY OFFICIALS: MARY HAUSER; MYRA PETERSON; RICHARD ARNEY; JAMES FRANK; RICHARD STAFFORD; AND CINDY ~OOSMAN NEW ROLL CALL COUNTY ADMINISTRATOR - NOMINATIONS FOR TEMPORARY CHAIRMAN TEMPORARY CHAIRMAN - NOMINATIONS FOR CHAIRMAN OF COUNTY BOARD FOR 1995 CHAIRMAN ELECT - NOMINATIONS FOR VICE-CHAIRMAN OF COUNTY BOARD FOR 1995 SET BOARD MEETING DATES FOR 1995 CONSENT CALENDAR PUBLIC HEARING - ADMINISTRATION - J. HARPER, PLANNER 1995-1999 CAPITAL IMPROVEMENT PLAN GENERAL ADMINISTRATION - J. SCHUG, ADMINISTRATOR DISCUSSION FROM THE AUDIENCE VISITORS MAY SHARE THEIR CONCERNS WITH THE COUNTY BOARD OF COMMISSIONERS ON ANY ITEM NOT ON THE AGENDA. THE CHAIR WILL DIRECT THE COUNTY ADMINISTRATOR TO PREPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NOT TO BE REPETITIOUS OF PREVIOUS SPEAICERS AND TO LIMIT YOUR ADDRESS TO FIVE MINUTES. COMMISSIONER REPORTS - COMMENTS - QUESTIONS THIS PERIOD OF TIME SHALL BE USED BY THE COMMISSIONERS TO REPORT TO THE FULL BOARD ON COMMITTEE ACTIVITIES, MAKE COMMENTS ON MATTERS OF INTEREST AND INFORMATION, OR RAISE QUESTIONS TO THE STAFF. THIS ACTION IS NOT INTENDED TO RESULT IN SUBSTANTIVE BOARD ACTION DORING THIS TIME. ANY ACTION NECESSARY BECAUSE OF DISCUSSION WILL BE SCHEDULED FOR A FUTURE BOARD MEETING. BOARD CORRESPONDENCE ADJOURN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES Date Jan. 3 Jan. 4 Committee Vacancy Review committee plat Commission Location Administration Conference Room Public Health Meeting Room Time 4:00 p.m. 9:30 a.m. If you need assistance due to dissbility or language barrier, please call 430.6003 (TOO 439.32201 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** JANUARY 3, 1995 rf e The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ADMINISTRATION AUDITOR/TREASURER CENTRAL SERVICES COMMUNITY SERVICES ITEM A. APPROVAL OF THE DECEMBER 6, AND 13 BOARD MEETING MINUTES; AND APPROVAL OF THE DECEMBER 13 TRUTH IN TAXATION HEARING MINUTES. B. APPROVAL OF RESOLUTION AWARDING THE 1995 NEWSPAPER PUBLISHING BIDS. C. APPROVAL TO DESIGNATE THE 1995 AMC OFFICIAL DELEGATE LIST. D. APPROVAL OF RESOLUTION SETTING 1995 GOPHER BOUNTY. E. APPROVAL OF APPOINTMENTS/REAPPOINTMENTS TO ADVISORY COMMITTEES FOR 1995. F. APPROVAL OF A MEMORIAL DAY APPROPRIATION OF $100 EACH UPON REQUEST IN 1995 FOR THE STILLWATER CITIZENS' MEMORIAL DAY ASSOCIATION AND WASHINGTON COUNTY POSTS AND B~RACKS. G. APPROVAL TO APPOINT COMMISSIONER MARY HAUSER AND COURT SERVICES DIRECTOR RUSS REETZ AS COUNTY REPRESENTATIVES TO THE ADVISORY BOARD THAT WILL BE ESTABLISHED TO DEVELOP THE EXPANDED ANOKA COUNTY JUVENILE CENTER. H. APPROVAL OF RESOLUTION AUTHORIZING THE REPURCHASE OF TAX FORFEITED PROPERTIES BY THE OWNER NATHAN R. SMITH AND 80TH PLACE, A MINNESOTA PARTNERSHIP. I. APPROVAL OF RESOLUTION AUTHORIZING THE REPURCHASE OF TAX FORFEITED LAND BY OWNERS RICHARD K. AND CHERYL H. HOFF. APPROVAL OF RESOLUTION AUTHORIZING THE REPURCHASE OF TAX FORFEITED PROPERTY BY THE OWNER 80TH PLACE, A PARTNERSHIP. AUTHORIZE THE ADMINISTRATOR AND BOARD CHAIR TO EXECUTE THE LICENSE CENTER LEASE AGREEMENT FOR RENTAL SPACE AT WOODBURY CITY HALL. L. APPROVAL TO AMEND POLICY #3002, MAIL DISTRIBUTION AND PROCESSING. J. e K. M. APPROVAL OF 1995 CONTRACT WITH LEGAL ASSISTANCE OF WASHINGTON COUNTY, INC. N. APPROVAL OF 1995 CONTRACT WITH STIVLAND, INC., DBA HARBOR SHELTER AND COUNSELING CENTER. O. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH MDM RUBICON, INC. P. APPROVAL OF 1995 CONTRACT WITH MDM RUBICON, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. Q. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH REM METRO SERVICES. R. APPROVAL OF 1995 CONTRACT WITH REM METRO SERVICES TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. S. APPROVAL OF 1995 CONTRACT WITH THOMAS ALLEN, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH "DEVELOPMENTAL DISABILITIES. T. APPROVAL OF 1995 CONTRACT WITH NEKTON, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. U. APPROVAL OF 1995 CONTRACT WITH INDIVIDUALIZED LIVING ARRANGEMENTS INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. V. APPROVAL OF 1995 CONTRACT WITH FOCUS HOMES, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. W. APPROVAL OF AMENDMENT TO 1994 CONTRACT WITH DUNGARVIN ALTERNATIVE e SERVICES, INC. X. APPROVAL OF 1995 CONTRACT WITH DUNGARVIN ALTERNATIVE SERVICES, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. ,. Y. e Z. AA. BB. CC. HEALTH, ENVIRONMENT & DD. LAND MANAGEMENT HUMAN RESOURCES EE. FF. PUBLIC WORKS e APPROVAL OF 1995 CONTRACT WITH A.M.E. COMMUNITY SERVICES TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. APPROVAl,. OF' AMENDMENT TO 1994 CONTRACT WITH ADAPTED LIVING PROGRAMS. APPROVAL OF 1995 CONTRACT WITH ADAPTED LIVING PROGRAMS, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. . APPROVAL OF 1995 PURCHASE OF SERVICES AGREEMENT WITH FOREST LAKE AREA YOUTH SERVICES BUREAU. APPROVAL OF 1995 PURCHASE OF SERVICE AGREEMENT WITH ST. CROIX VALLEY YOUTH SERVICE BUREAU. APPROVAL OF EXTENSION OF MEDICAL LEAVE OF ABSENCE FOR SHAWN BERNIER FROM WEDNESDAY, DECEMBER 6, 1994 TO FRIDAY, JANUARY 13, 1995. APPROVAL OF LEAVE OF ABSENCE FOR CHRISTINA O'MALLEY MCREYNOLDS, DEPARTMENT OF COMMUNITY SERVICES, BEGINNING JANUARY 19, 1995, THROUGH MAY 1, 1995. APPROVAL OF RECLASSIFICATION O~ POSITION OF SOCIAL WORKER II TO THE CLASSIFICATION OF ADULT PROTECTIVE SERVICES WORKER IN COMMUNITY SERVICES EFFECTIVE JANUARY 1, 1995. GG. APPROVAL TO RENEW THE BEST GROUP OFFICE LEASE AT THE HISTORIC COURTHOUSE. HH. AUTHORIZATION TO ADOPT THE PROPOSED POLICY GOVERNING RESPONSE PROCEDURES TO INDOOR AIR QUALITY CONCERNS IN WASHINGTON COUNTY BUILDINGS. II. APPROVAL OF AGREEMENT WITH BARTON ASHMAN ASSOC., FOR DESIGN AND ENGINEERING OF A TRAIL TO BE CONSTRUCTED ON THE ABANDONED BURLINGTON NORTHERN RAILROAD RIGHT OF WAY FROM HUGO TO THE CHISAGO COUNTY LINE JJ. APPROVAL TO PURCHASE TWO FORD TAURUS AUTOMOBILES FROM SUPERIOR FORD THROUGH HENNEPIN COUNTY PER COOPERATIVE PURCHASING AGREEMENT. ..Consent Calendar items are generally defined as items of routine business, not requiring-discussion. and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. e What Can Homeowners Near the Landfill Do? 1. Do No Use Tap Water for Drinking or Cooking The WDNR recently mailed letters to homeowners in the area of groundwater contamination which appears to be attributed to the Junker Landfill (see map inside). These letters explain the results of a large well investigation conducted by the Junker Landfill Group in August-September 1994. Only 14 of the 71 wells had contamination above State standards, but to be protective, all of the homeowners in this area are advised by the WDNR not to use tap water for drinking or cook- ing. Other uses, such as bathing, are considered safe. 2. Use Bottled Water Instead of using tap water for drinking or cooking, use the bottled water offered free of charge by the Junker Landfill Group. Since February 1994, all homes with wells in the area of the Junker Landfill contamination have been offered bottled water, even though nearly all wells are within State guidelines and/or have no signs of contamination. (Beginning in November 1994, a different party provides water to homes west of County Road A since Junker Landfill contamination does not extend there.) 3.' Don't Drill New Wells New wells in the Prairie du Chien Aquifer cannot be drilled in areas of contaminated water without a variance from the WDNR. The WDNR has set a "special well construction advisory area" shown in the map on the inside of this fact sheet. Call the WDNR with questions about new wells. "This cooperation between the landfill customers and WDNR makes federal intervention unnecessary, while saving costs and allowing any final remedies to be done a lot quicker. " --Joe Grabowski, Wenck Associates, Inc. Call the Junker Landfill Gro,up' (612) 479.4204 Joe Grabowski, Project Manager Wenck Associates, Inc., Consulting Environmental. Engineers 1800 Pioneer Creek Center Maple Plain, Minnesota, 55359 This Fact Sheet is a publication of the Junker Landfill Group and is prepared as needed for the community and others. How Can I Learn More? e e What Is the Junker Landfill? heet The Junker Landfill is located six miles east of the St. Croix River in Hudson Township, St. Croix County, Wisconsin, and is approximately 20 acres in size. It is also known as the Klondike Landfill and the Landfill Land Co. Landfill. The landfill used to be the Pilquist gravel pit and. like most other landfills licensed before the mid-1980s, does not have a clay or plastic liner. Sanitary Landfill Inc. purchased the site in 1973, soon expanded it, and operated the landfill with a license until 1976. From 1976 to 1987, Junker Sanitary Landfill Inc. leased and operated the site. The owner then operated the site for a short time without a license until the State closed the landfill in mid-1987. During its 14 years of operation, the landfill accepted a reported total of 1.25 million cubic yards of residential, commercial/industrial, and demolition waste. The trash came from hundreds of companies as well as from municipalities serving hundreds of thousands of homes in the western Wisconsin and eastern Twin Cities region. Who's Taking Charge? Answer: The Landfill Customers and WDNR Because the landfill owner avoided taking responsibility, the Wisconsin Department of Natural Resources (WDNR) took the initiative in the 1980s to close the site and will continue monitoring activities concerning the Junker Landfill. When owners step put of the picture, States usually have no choice but to require help from landfill customers and haulers-~even though they used the land- fill legally. However, in a voluntary effort, a few of the Junker Landfill's hundreds of customers have joined together to form the Junker Landfill Group. This group has invited all other custom- ers to join, including municipalities. Beginning in early 1994, the Junker Landfill Group has been cooperating with the WDNR to voluntarily study the problem, take any final remedies, and take over responsibility for maintaining the landfill. What's Being Done? . After the WDNR found groundwater contamination in 1984, it closed the site, capped and regraded the landfill to minimize rain and snowmelt from infiltrating through the trash, and added a system to collect and bum landfill gas. The WDNR has also monitored water quality and delineated a special well construction advisory area. Beginning in 1994, however, the Junker Landfill Group took the lead in cooperating with the WDNR. The group is committed to a timely and effective resolution while wisely using public and private resources. The group's chief activities are summa- rized below. J~~uary 1994 February 1994 " FebrlJary-May 1994 ..August-September 1994 ,.rNovember-Oecember 1994 ',Winter 1995 March 1995 JUnkerLandfilfGroU~f~rms'.'/""i:;.,t.." ..... .... Group begins program giving bottled water to homeowners ' Group launches tectmical evaluatlonoflandflll' data Group conducts residential well'sampllng; report to WDNR Group pl~ns fun-scale investigation of landfill Group to assume post-closure care of landfill Group to report on investigation findings .fl FW[} Nearly all legal landfills built before the mid-80s don't have liners --so a common problem is that rain and snowmelt entering the landfill pick up contaminants from the trash and seep into the groundwater below. Like thousands of sites around . the country, this is what happened at the Junker Landfill. Here's a summary of this problem and what's being done to resolve it. What Is the Contamination? Landfills contaminate groundwater when rainwater and snowmelt trickle down through the trash, pick up contaminants on the way, and then enter the water table below the landfill. This mixture of water and chemical compounds is called leachate. As with most landfills, the Junker leachate contains solvents from ordinary municipal and commercial/industrial trash like old paint, paint strippers, degreasers, motor oil, and household cleansers. The technical name for these solvents is volatile organic compounds, or VOCs (they're called "volatile" because they easily evaporate). The two main VOCs associated with this site are trichloroethene (TCE) and tetrachloroethene (PCE). This illustration shows how landfills typically can impact groundwater. Rainwater and snowmelt draining down through the trash pick up contami- nants and eventually enter the groundwater below. This diluted mixture of water and chemical compounds is called "leachate." What Are the Contamination Levels? Leachate consists of rainwater and snowmelt mixed with relatively small amounts of chemicals from landfill trash. These chemicals are further diluted when the leachate flows through soil down into the groundwater. The levels of contamination in groundwater are measured by sampling water from wells and analyzing them in the laboratory using highly sensitive methods. These chemicals are typically measured in "parts per billion" (ppb), or micrograms per liter. This is literally one part chemical in a billion parts of water, which would be roughly equivalent to 2 gallons of chemi- cal mixed evenly throughout a I-mile stretch of the St. Croix River. Another way to visualize this proportion of one ppb is I square foot in 36 square miles. The Junker Landfill Group conducted a large study last summer of 71 private wells between the landfill and County Road A. Of these 71 wells, 14 wells exceeded the State standard (5 ppb for TCE and 1 ppb for PCE). The contaminant levels were typically in the 5-9 ppb range (TCE), which is often seen at municipal landfills with some groundwater contamination. Contaminants were detected in another 30 wells, but the levels were within the State standards. The remaining wells had no detections. The WDNR has reviewed the report and recently sent the well results to all the homeowners involved in the study. "... We all tossed our empty paint cans, batteries, cleaning fluids and motor oil in the garbage can. There was nothing illegal about that, and there were no alternative ways to dispose of potentially hazardous materials. " --Editorial Hudson Star Observer August 25,1994 -- e Where Is the Contamination? The leachate first seeps down from the landfill into the water table, which lies more than 100 feet underground. The water table in this area is called the Prairie du Chien Aquifer. From there, the ~ leachate mixes with the groundwater and flows westerly in the natural direction of groundwater .. flow. The area of groundwater contamination is called a "plume" and lies roughly in the area between the landfill and County Road A, and between McCutcheon and U.S. Highway 12. The Jordan Aquifer, about 300 feet below ground and beneath the Prairie du Chien Aquifer, has not been impacted. Most private wells east of County Road A extend into the Prairie du Chien, but a few extend further to the underlying Jordan Aquifer. The map below shows the general area of groundwater contamination which appears attributed to the Junker Landfill, based on residential well sampling results. .... . SPECIAL WELL ~ CONSTRUCTION AREA BOUNDARY e ............ . ...: @GROUNDWATER CONTAMINATION PLUt.t:: ~ f. JUNKER LANDFILL .1 . J:j~, OAK PARK HEIGHTS .. e A MINNESOTA STAR CITY December 19, 1994 Mayor and City Council City of Stillwater 216 N 4th St. Stillwater, MN 55082 Dear Mayor Hooley and Council Members: Just a short note to express my sincere appreciation for the opportunity to meet with you and discuss local issues as they affect our immediate area. There are a lot of topics on the table and I believe an open dialogue should continue as our communities continue to grow. Our cities will always face challenges, but I for one never held the notion that those challenges were overwhelming. I truly respect the efforts by all of you to serve in public office. Comparitively, there are very few citizens who take on the task of governance so it is with that fact that I commend each of you for serving our area. I wish all of you success in the future and it has been my honor to serve with you! Sincerely" d ./11. J!2~ff~ Dick Seggelke Councilman DS: jad e 14168 North 57th Street. Box 2007 . Oak Park Heights, Minnesota 55082-2007 Phone: 612-439-4439 . Fax: 612-439-0574 , 12/22/94 \. 12:20 CITY OF OAK PARK HEIGHTS ~ 6124390456 NO. 923 [;101 .. e AGENDA f:' If , CITY OF OAK PARK HE~GHTS . TUESDAY, DECEMBER 271 1994 -- 7:00 P.M. I. Call to Order II. Visitors III. Departmental Reports Schaaf - Utilities Kern - Streets Building Official O'Neal - Police Seggelke - Parks Doerr - Administration Cable Update Consolidation Update Water Management Update IV. Public Hearings 58th Street Improvements Brackey - Rezone/Subdivision (Continued) Arcon Development - Rezone/Subdivision Menard, Inc. - Conditional Use Permit V. Old Business Non-Union Salaries Chamber Carpet Platform Remodeling Cost VI. Review Minutes - December 12, 1994 VII. New Business 1995 Official Newspaper Hire Rink Attendants Budget Transfers Trail Permit Board of Review Date Appoint New Park Commission Member Resolution - 1995 Budget Resolution - 1995 Tax Levy LMC Conference - Newly Elected Officials NSP Permit (Metropolitan council) City Engineer Agreement Ie post-It. Fax Note To 7e71 Faxll IPI'lO~P i Fax II , Phooe II 12/22/94 VIII. 12:21 CITY OF OAK PARK HEIGHTS ~ 6124390456 Correspondence Presented Fair ~abor Standards State of Minnesota Valley Branch Watershed District MN Pollution Control Agency Association of Metropolitan Municipalities Washington County Public Works Department MN Department of Natural Resources NO. 923 1[l0~ e e e ~ft~~~w~ft@lr [FJlU]rPJ~~(g [lJrPJlrtllilrW ~~~ lM@lfitlh1 f@lU]lrftlh1 ~ftlr@@ft ~ftmW~ft@lr9 MlM ~~@~~ Baard .of Trustees Minutes December 6, 1994 Members: Childs, Freeman, Garski, Kalinaff, Maybanks, *Nelsan, Ruch, Sandeen, Welshans. Directar: Bertalmia. Arnald, a guest from WCL. * Absent 1. Call to order: There being a quarum present the meeting was called ta .order at 6:39 PM by Vice-President Freeman just as President Sandeen came in. 2. Adoption of the agenda: Item 6.F added ta the agenda. Maved ta adapt. Secanded. Passed unanimausly. 3. Communications - Nane. Public Commentary - None. 4. Consent Calendar: Adaptian .of Minutes Payment .of Bills Committee Reparts Manthly Activity Reparts Directar and ather Staff Reparts* Praject Summaries* Maved ta adapt the cansent calendar, including payment .of bills in the amaunt .of $29,026.61. Secanded. Passed unanimausly 5. Old Business: A. Truth in Taxatian Hearing - Long and uneventful far SPL. B. 1995 Budget - Budget actian will be taken at City Hall tanight. C. Other - Nane. 6. New Business: A. Palicy Review: Canduct/Rules .of Canduct - Maved ta strike intraductary material "The purpase .of a public library... 1987 revisian." as nat being germane. Secanded. Passed unanimausly. Revised palicy will be SPL palicy. B. New Baard Member Appaintment - Reviewed applicatians .of Daeksen, Erwin, Frisch, Haf, Kaenig, Jardan, Miller, and Williams. (Nated that three fram .outside the city. We appreciate their interest, but the city has indicated that .only resic;Jents ~f the city .or .owners .of praperty in the city e would be considered.) Moved to recommend Peggy Doeksen to the Mayor. Seconded. Passed unanimously. C. 1995 Holiday Closings - Moved to adopt proposal of Document B. _ Seconded. Passed unanimously. D. 1995 Board Meeting Schedule - Moved to adopt proposal of Document C except that the July meeting will be held on July 11. Seconded. Passed unanimously. E. Board Attendance - Sandeen requested that board members be diligent about attending meetings as lack of a quorum can result in late payment to vendors and waste the time of members who do show up. Members who cannot make a meeting are urged to notify the library. F. Children's Library Services Grant Proposal - Please refer to Director's Report. Moved to endorse proposal as shown. Seconded. Passed unanimously. G. Other - None. 7. By-Laws Change- Proposed changes to Article I Section 1. of the By-Laws were read (final reading). "The regular meeting of the Library Board shall be held monthly at the library. The annual meeting shall be held in February. The Library Board complies with the State of Minnesota's Open Meeting Law; all Board meetings shall be open to the public." . Moved to adopt. Seconded. Passed unanimously. 8. Adjournment- Agenda items being completed and no other business being before the Board President Sandeen adjourned the meeting at 8:05 PM. Note: Director's Internet address is berta001 @gold.tc.umn.edu e