HomeMy WebLinkAbout1994-06-21 CC Packet41
REGULAR MEETING
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES June 7, 1994 Regular and Recessed Meetings
June 14, 1994 Special Meeting
PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS
1. Update: Steve Brown, Movie Unit Production Manager for "The Cure
2. Solid Waste Advisory Committee Tim Schmolke
3. Update on Lumberjack Days activities Lumberjack Days Festival Association.
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
PUBLIC HEARINGS
AGENDA
STILLWATER CITY COUNCIL
June 21, 1994
3. Response to request by Jay Roettger.
5. Parks Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
UNFINISHED BUSINESS
1. Approval of Agreement with Island World Productions, Inc.
2. TIF /94 -1, Review and approval of Development Agreement for TIF assistance for
development of strip commercial center at County Road 5 and West Orleans, Dick
Zimmerman, applicant.
4. Update on Highlands of Stillwater drainage issues.
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
5. Resolution: Declaring adequacy of petition and ordering preparation of report and
development agreement for Highlands of Stillwater, 6th Addition.
6. Approval of Contract for fireworks.
7. Resolution: Approving easement settlements and authorizing payments, L.I. 285.
8. Possible First Reading of Ordinance requiring as -built survey of new lot grading.
9. Resolution: Receiving report and ordering preparation of plans and specifications for
Myrtlewood, L.I. 304.
7:00 P.M.
City Council Agenda
June 21, 1994
Page 2
NEW BUSINESS
1. Resolution: Approval of 1994 Labor Agreement with Police Local 320.
2. Resolution: Approving plans and specifications and ordering advertisement for bids for
1994 Street Projects:
L.I. 296 Northland Avenue
L.I. 297 William Street
L.I. 298 Sherburne Street
L.I. 299 South 6th Street
L.I. 300 Mulberry Street
3. Appointments to Highway 36 Bridge Design Review Committee.
4. Approval: Joint Powers Agreement with Washington County Housing Authority to
administer the Federal Home Program for the City of Stillwater.
PETITIONS. INDIVIDUALS. DELEGATIONS COMMENDATIONS (continued)
CONSENT AGENDA
1. Resolution: Directing Payment of Bills. (Resolution No. 94 -147)
2. Applications.
3. Approval: Banner and Permit to Consume
St. Mary's Catholic Church Wild Rice Festival
COMMUNICATIONS/REOUESTS
1. INCSTAR Request for no parking on areas of Northwestern Avenue and entrance
signage.
2. U. S. Environmental Protection Agency Request for information regarding Junker
Sanitary Landfill.
COUNCIL REOUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
REGULAR MEETING
The Meeting was called to order by Mayor Hooley.
Present: Councilmembers Bodlovick, Cummings, Kimble,
Zoller, and Mayor Hooley
Absent:
Also Present:
Press:
Others:
STAFF REPORTS
1. Finance Director
STILLWATER CITY COUNCIL+ T
MINUTES
June 7, 1994
None
City Coordinator Kriesel
City Attorney Magnuson
Comm. Dev. Director Russell
City Engineer Eckles
Finance Director Deblon
Fire Chief Ness
Police Chief Beberg
Consulting Engineer Moore
City Clerk Weldon
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Mike Polehna
PETITIONS. INDIVIDUALS. DELEGATIONS COMMENDATIONS
Mike Polehna New Ice Arena Task Force
Mike Polehna, member of the new community center task force and the Parks and
Recreation Board, stated that the Parks Board voted to support the proposed one percent
City sales tax. He stated that the task force hopes to prepare an information packet for
the public and asked for Council support. A hockey club fundraiser will be held on
Friday night to raise money for the effort.
Re- Apportionment of Special Assessments for L.I. 276. 289. and 293.
Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to adopt the
appropriate resolution approving the re- apportionment of special assessments for Local
Improvements 276, 289, and 293. (Resolution No. 94 -135)
Ayes Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays None
4 :30 p.m.
Stillwater City Council Minutes
Regular Meeting
June 7, 1994
Finance Director Deblon informed Council of the City's Legal Debt Margin.
The Finance Director also informed Council of future TIF changes due to changes in
school district funding.
Request by Cottages of Stillwater for Reducation of Payable 1993 and 1994 Taxes
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to deny the request
by Cottages of Stillwater for reduction of payable 1993 and payable 1994 taxes. All in favor.
2. Police Chief
Request to Train Officers
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to approve the $320
expenditure by the Police Department to train officers in a County -wide training program. All
in favor.
Chief Beberg updated Council on the status of the new record keeping system.
Chief Beberg informed Council of a major motion picture to be filmed in Stillwater. The
producers will meet with Council in the future.
Mn/DOT and the State Highway Patrol will be running a 72 -hour truck safety check in
the former Hooley's parking lot starting today.
Mr. Beberg informed Council that he will be recommending removal of twelve parking
spaces on South Third Street adjacent to the Cub Foods parking lot.
3. City Engineer
Brick Pond Drainage
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to direct the City
Engineer to review the Brick Pond area drainage problem. All in favor.
Council discussed the sidewalk rehabilitation project on William Street and Myrtle Street
and agreed to include these projects in the street rehabilitation project this summer.
Council discussed a petition from Hidden Valley Lane residents requesting reconstruction
of the 2400 block of Hidden Valley Lane. Council directed Mr. Eckles to respond to the
petitioners that the street will be evaluated and possibly included in next year's street
projects.
Stillwater City Council Minutes
Regular Meeting
June 7, 1994
Mr. Eckles suggested that Council adopt a policy on street signage.
4. Community Development Director
Payment for Perro Creek Watershed Allocation
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to adopt the
appropriate resolution approving payment of the Perro Creek watershed improvement allocation
of $1,800. (Resolution No. 94 -136)
Ayes Councilmember Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays None
5. Fire Chief
Employing Part-Time Firefighter
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to adopt the
appropriate resolution employing Jim Swanson as part-time firefighter. (Resolution No. 94 -137)
Ayes Councilmembers Bodlovick, Cummings, Kimble and Mayor Hooley
Nays Councilmember Zoller
6. City Attorney
Condemnation of SE Area Property
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution authorizing the City Attorney to proceed with eminent domain procedures
for property in the Southeast area for right of entry. (Resolution No. 94 -138)
Ayes Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays None
7. Building Official
Grease Trap Ordinance
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to direct the City
Attorney to write letters to all businesses which have not complied with the grease trap ordinance
giving 30 days notice to comply or the City will install and assess the costs to the business. All
in favor.
Stillwater City Council Minutes
Regular Meeting
June 7, 1994
Request to Employ Shirley Montbriand
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick adopting the
appropriate resolution employing Shirley Montbriand on a part-time basis at $15 per hour as
requested by the Building Official. (Resolution No. 94 -145)
Ayes Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays None
RECESS
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to recess the
meeting at 6 p.m. All in favor.
ATTEST:
Resolutions:
No. 94 -135
No. 94 -136
No. 94 -137
No. 94 -138
No. 94 -145
CITY CLERK
Re- apportionment for L.I. 276, 289, and 293
Approving Perro Creek fair share payment
Employing Jim Swanson as Part-time Firefighter
Authorizing eminent domain for s.e. area property
Employing Shirley Montbriand in the Building Dept.
4
MAYOR
RECESSED MEETING
STILLWATER CITY COUNCIL
MINUTES
June 7, 1994
The Meeting was called to order by Mayor Hooley.
Present: Councilmembers Cummings, Bodlovick, Kimble, Zoller, and Mayor Hooley
Absent: None
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Comm. Dev. Director Russell
City Engineer Eckles
City Clerk Weldon
Press: Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others: Dave Roettger, Daniel Ponath, Denise Ponath, Greg Ries, Chris
Fossbinder, Mr. Malik, Margaret Kielsa, Dave Harvieux, Todd King, David
Brekke, Tony Zanko, John Peterson, Greg Norgaard, Kathy King, Jim
Blichfeldt, John Bannigan
APPROVAL OF MINUTES
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the
minutes of the Special Meeting of May 10, 1994, and the Regular Meeting of May 17, 1994.
All in favor.
INDIVIDUALS, DELEGATIONS COMMENDATIONS
1. Dave Roettger School District Drainage
2. Daniel and Denise Ponath Highlands Drainage
7:00 p.m.
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to direct staff to meet
with Dave Roettger to discuss drainage from school district property and Cottages of Stillwater
and make a recommendation to Council. All in favor.
Denise Ponath informed Council of a problem with drainage onto her property from Lily
Lake School. City Engineer Eckles reported that he inspected the property yesterday and
found that the grading is not appropriate. Mr. Ponath stated that the school district storm
sewer is the cause of the problem.
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
Greg Ries, 1284 Benson, stated that he is unhappy with the grading and the drainage is
not appropriate. Chris Fossbinder, 1292 Benson, stated that the elevation plans were not
followed. Mr. Malik, 1050 Gilbert Court, also spoke about the drainage problems.
Council agreed that staff should review the situation before Council takes any action to
resolve the issue.
3. Margaret Kielsa Petition for Hidden Valley Lane unerade.
City Engineer Eckles explained the plan to patch and fill Hidden Valley Lane, with
possible reconstruction next year.
4. Solid Waste Advisory Committee Tim Schmolke
This item was rescheduled for the June 21, 1994 meeting.
PUBLIC HEARINGS
1. Case No. SUB /94 -18. This is the day and time for the public hearing to consider a
preliminary plat approval for a subdivision of a 3.46 acre parcel of property into 3 lots of 42,322
sq. ft., 39,121 sq. ft. and 67,785 sq. ft. The property is located south and east of Green Twig
Way in the RA, Single Family Residential District. Janet and Richard Kutz, applicants.
Notice of the hearing was placed in the Stillwater Gazette on May 2, 1994, and notices
mailed to affected property owners.
Community Development Director Russell explained the Subdivision request. Don
Valsvik, Acting Planning Commission Chairman, reported that the Planning Commission's
vote was 3 in favor, 5 opposed. He stated that the Commission was concerned about the
wetlands environment, and sewer service for lot 3.
Dave Harvieux, 1172 Parkwood Lane, representing the applicants, stated that all
conditions from a previous application were met, and none of the wetlands will be
affected.
Todd King, 210 Wildwood Court, south of the proposed development, requested that the
City deny the subdivision request because of the complexity of the wetlands regulations
and determination of wetland delineation. Mr. Harvieux responded that the applicants
have provided the City with a report from the Washington County Soil and Water
Conservation District, and the delineation has been verified.
2
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
David Brekke, 645 Eagle Ridge Trail, stated that the impact of a 32 foot wide road will
create drainage problems on his property.
Tony Zanko, 540 Eagle Ridge Trail, stated that this area is in a flood plain according to
a map. Mr. Russell responded that this is not in a flood plain.
John Peterson, 480 Eagle Ridge Trail, stated that this application was previously rejected
by the Council, and the only change in the second application is the widening of the street
from 24 to 32 feet. He stated that the neighbors are uniformly opposed to the
development.
Mr. Russell addressed the wetland delineation concern. He suggested a condition of
preliminary plat approval could require that a full delineation of the wetland be completed
before final plat approval.
Greg Norgaard, 380 Wildwood Court, suggested a formal report from the Corps of
Engineers be required before approval. He requested that the City purchase the site to
maintain it as an open area and wetland.
11 1 Kathy King, 210 Wildwood Court, stated that there is neighborhood opposition to the
development, and asked about pursuing the City's purchase of the land.
Jim Blichfeldt, brother of the property owner, stated that the potential buyers want to
develop the property and have hired all the necessary professionals.
John Bannigan, attorney for the applicants, stated that all the standards in the City code
have been met.
Mayor Hooley closed the Public Hearing. City Attorney Magnuson reviewed the
Council's obligations in making a decision. Council continued discussion of the options.
Motion by Councilmember Cummings to concur with the Planning Commission and deny the
subdivision request. Motion died for lack of a second.
City Attorney Magnuson advised Council to take a straw vote directing Staff to prepare
a resolution for the next meeting adopting the findings necessary for denial.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table Case No.
SUB /94 -18, until additional information necessary to make a decision is obtained. Ayes 4; Nays
1, Councilmember Cummings.
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
UNFINISHED BUSINESS
1. Awarding bid for sale of:
$1,485,000 General Obligation Improvement Bonds, Series 1994B
$4,800,000 General Obligation Tax Increment Bonds, Series 1994C
$170,000 General Obligation Capital Outlay Bonds, Series 1994D
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the
appropriate Resolution awarding the sale of $1,485,000 General Obligation Improvement Bonds,
Series 1994B to Dain Bosworth. (Resolution No. 94 -139)
Ayes Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley.
Nays None
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick adopting the
appropriate resolution awarding the sale of $4,800,000 General Obligation Tax Increment Bonds,
Series 1994C, to Smith Barney Shearson. (Resolution No. 94 -140)
Ayes Councilmembers Bodlovick, Kimble, Zoller and Mayor Hooley
Nays None
Abstain Councilmember Cummings
Motion by Councilmember Bodlovick, seconded by Councilmember Zoller to adopt the
appropriate Resolution awarding the sale of $170,000 General Obligation Capital Outlay Bonds,
Series 1994D to Dain Bosworth. (Resolution No. 94 -141)
Ayes Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays None
(Council recessed for five minutes and reconvened at 8:55 p.m. Councilmember
Bodlovick was absent for the remainder of the meeting.)
NEW BUSINESS
1. CSAH 5 Reconstruction and Signal Installation: Concurrence of award of bid to Shafer
Contracting.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to concur with the
awarding of the bid for CSAH 5 reconstruction and signal installation to Shafer Contracting. All
in favor.
4
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
2. Resolution: Approval of Final Plat, Highlands of Stillwater, 6th Addition. Steve Fiterman
Ground Development. Case No. SUB/94 -26.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to continue the
approval of final plat, Highlands of Stillwater, 6th Addition, Steve Fiterman, Ground
Development, Case No. SUB/94 -26, until the drainage issue is resolved. All in favor.
3. Resolution: Declaring Adequacy of Petition and Ordering Preparation of report and
development agreement for Highlands of Stillwater, 6th Addition.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to continue action
on declaring adequacy of petition and ordering preparation of report and development agreement
for Highlands of Stillwater, 6th Addition, until the drainage issue is resolved. All in favor.
4. Resolution: Approve Agreement with Oak Park Heights for sanitary sewer hook -up for
Southeast Area residents.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the agreement with Oak Park Heights for sanitary sewer hook -up
for Southeast Area residents and authorizing the Mayor to sign. (Resolution No. 94 -143)
Ayes Councilmembers Cummings, Kimble, Zoller and Mayor Hooley
Nays None
5. Investigation of Stillwater City Dump Site.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to direct Staff to prepare
a request for proposals (RFP) for selection of a consultant to prepare a phase one and phase two
investigation of the Stillwater City Dump Site. All in favor.
6. Lowell Park Discussion of Plans and Specifications.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to direct the Community
Development Director to obtain a proposal from the firm of Sanders, Wacker, Wherman and
Bergley on an estimate of costs to prepare the plans and specifications for the Lowell Park
improvements as it relates to the levee wall as required by the Corps of Engineers. All in favor.
7. State Highway 36 Access Plan.
5
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct Staff to
write a letter to Mn/DOT requesting a Stillwater area representative be appointed to the task
force, and indicating the support of the alternative plan. All in favor.
8. Cost estimates for proieats which could be funded by 1 percent tax option.
Community Development Director Russell presented a list of projects which could be
funded by the one percent sales tax option.
James Laskin, downtown business owner, stated that needs should be identified before
determining ways to pay.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct staff to
coordinate the preparation of a newsletter on one percent sales tax benefits with costs not to
exceed $2,500. Ayes 3; Nays 1, Mayor Hooley.
9. Reauest for assistance to clean un downtown railroad.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct staff to
work with the Downtown Council for in -kind assistance in supporting the request by the
Minnesota Zephyr for clean up of the railroad bed. All in favor.
10. Resolution: Approval of Labor Relations Contracts
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the 1994/95 revised labor agreements for AFSCME Council 14,
IUOE Local 49, and Stillwater Firefighters Association. (Resolution No. 94 -144)
Ayes Councilmembers Bodlovick, Cummings, Kimble, Zoller and Mayor Hooley
Nays None
UNFINISHED BUSINESS (Continued)
Estimate of cost for Asbestos Study of City Hall
Motion by Councilmember Zoller, seconded by Councilmember Kimble to adopt the appropriate
resolution approving a contract with NOVA Environmental for an asbestos study of City Hall at
a cost of $2,039. (Resolution No. 94 -142)
6
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
Ayes Councilmembers Cummings, Kimble, Zoller, and Mayor Hooley
Nays None
Update on Comprehensive Plan Meetine,
Community Development Director Russell updated Council on the Comprehensive Plan
Meeting of June 6, 1994.
CONSENT AGENDA
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution approving the consent agenda, removing items No. 2 and 8, and including
the following:
1. Directing Payment of Bills (Resolution No. 94 -134)
Ayes Councilmembers Cummings, Kimble, Zoller, and Mayor Hooley
Nays None
2. Resolution: Approve Change Order No. 2, SE Area Sanitary Sewer, L.I. 285, $5,000
reduction for change in insurance requirements. (Deleted)
3. Approval: Permit to Consume Croix Valley Glass.
4. Approval: Purchase and installation of central hydraulic system for one -ton truck.
5. Approval: Hire three temporary part-time summer workers for Public Works.
6. Approval: Request for installation of street lights at two locations:
1. Tuenge Drive and 60th Street
2. Carnelian Street and St. Croix Avenue.
7. Approval: City Clerk to attend Municipal Clerks Institute.
8. Approval: Hire part-time firefighter. (Deleted)
9. Approval: Hang banner
1. St. Michael's Parish Festival
2. Wild West Weekend
10. Approval: Utility bill adjustments
COMMUNICATIONS/REOUESTS
1. Board of Water Commissioners: Request for reappointment of James Weaver.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to affirm the Mayor's
reappointment of James Weaver to the Board of Water Commissioners. All in favor.
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
2. City of Afton: Request for resolution directing LMCIT to comply with Court of Anneals
decision.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the
appropriate resolution requesting the League of Minnesota Cities Insurance Trust to comply with
the Court of Appeals decision regarding Afton City officials. (Resolution No. 94 -146)
Ayes Councilmembers Cummings, Kimble, Zoller and Mayor Hooley
Nays None
STAFF REPORTS (Continued)
City Coordinator
Motion by Councilmember Kimble, seconded by Councilmember Zoller to provide insurance for
the Fourth of July Fireworks sponsored by Cub Foods. All in favor.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve the
agreement with the American Wind Symphony Orchestra for a performance in Stillwater at a cost
of $15,000. Ayes 3; Nays 1, Councilmember Cummings.
Motion by Councilmember Zoller, seconded by Councilmember Kimble to direct staff to prepare
an ordinance requiring a deposit or an as -built survey by developers to prevent future grading and
drainage problems. All in favor.
ADJOURNMENT
Motion by Councilmember Kimble, seconded by Councilmember Cummings to adjourn the
meeting at 10:20 p.m. All in favor.
ATTEST:
CITY CLERK
8
MAYOR
Stillwater City Council Minutes
Recessed Meeting
June 7, 1994
Resolutions:
No. 94 -134
No. 94 -139
No. 94 -140
No. 94 -141
No. 94 -142
No. 94 -143
No. 94 -144
Submitted by:
Shelly Schaubach
Recording Secretary
Payment of Bills
Sale of $1,485,000 G.O. Bond to Dain Bosworth
Sale of $4,800,000 G.O. Bond to Smith Barney
Sale of $170,000 G.O. Capital Outlay Bond to Dain Bosworth
Contract with NOVA Environmental
Agreement with OPH for sanitary sewer hook -up for SE Area
Approving labor relations contracts
SPECIAL MEETING
Also Present: City Coordinator Kriesel
City Attorney Magnuson
City Clerk Weldon
STILLWATER CITY COUNCIL
MINUTES
June 14, 1994
The Meeting was called to order by Mayor Hooley.
Present: Councilmembers Bodlovick, Cummings, Kimble, Zoller, and Mayor Hooley
Absent: None
Press: Julie Kink, The Courier
Rod Amland, Stillwater Gazette
Others: Richard Zimmerman, Bob Medcraft, Steve Brown, Pete Smith, George
Olsen, Robert Colombo, Richard Kilty, Jim Lund, Jim McKinney
INDIVIDUALS. DELEGATIONS COMMENDATIONS
1. Richard Zimmerman. TIF Reauest
Richard Zimmerman, developer of Corner Store Shops, requested TIF assistance over 7
1/2 years, rather than the 15 years as recommended by the City's Finance Director.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct staff to
draft a development agreement indicating full TIF assistance over 7 and 1/2 years as requested
by Richard Zimmerman for the Corner Store Shops development, with the option to change the
agreement after consultation with the City Finance Director. Ayes 4; Nays 1, Councilmember
Bodlovick.
2. Steve Brown, Movie Unit Production Manager for "The Cure"
NOT APPROVED AS OF THIS DATE
7:00 p.m.
Bob Medcraft, location manager for Island World Productions met with Council to discuss
the filming of a movie in Stillwater.
Motion by Councilmember Kimble, seconded by Councilmember Zoller to approve the rental of
the former Hooley's Store building to Island World Productions from June 15 through August
15, at $1,000 per month plus utilities and any other expenses the City many incur, with additional
days pro- rated. All in favor.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the
request by Island World Productions for a block party on 2nd Street between Churchill and
Willard on Saturday, June 15, 1994, with a permit to consume. All in favor.
Stillwater City Council Minutes
Special Meeting
June 14, 1994
3. LaVonne Mulvehill Request for On- Street Parking Variance
Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve the
request for an on- street parking variance on McKusick Road for Sunday, June 19, 1994, as
requested by LaVonne Mulvehill. All in favor.
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider the expansion and remodeling
of the municipal building located at 216 North 4th Street. The project will consist of a
third floor addition and the remodeling of existing offices. The estimated project cost is
$1,800,000.
Notice of the hearing was placed in the Stillwater Gazette on June 6, 1994.
Peter Smith of BWBR Architects presented an overview of the proposed project. Mayor
Hooley addressed several options to the remodeling of the building.
Robert (Barrett) Colombo, 215 North Harriet, stated his concern regarding the noise
generated by the public works garage in a residential area. He felt that public works and
the fire department should be moved to the outskirts of the City.
Richard Kilty, 118 West Oak Street, stated that the plan is well done, but premature. He
suggested postponing the plan for one year until the Comprehensive Plan is complete.
Jim McKinney, 410 West Rice, stated that the public works garage is in an area zoned
residential and he would like to see it remain residential.
Jim Lund, 115 North Harriet, stated that public works is not a good neighbor. He
suggested moving public works and the fire department to another site, which would
allow police and administration expansion in the present building.
Council discussed whether all options have been examined.
Motion by Councilmember Zoller, seconded by Councilmember Bodlovick to explore the various
options available for the expansion and remodeling of the municipal building. All in favor.
Mayor Hooley closed the public hearing.
2
e
Stillwater City Council Minutes
1/10 Special Meeting
June 14, 1994
Motion by Councilmember Kimble, seconded by Councilmember Cummings to table the City
Hall building project until the architects and staff have an opportunity to meet and prepare a plan
with recommendations and costs. Ayes 4; Nays 1, Councilmember Bodlovick.
ADJOURNMENT
Motion by Councilmember Kimble, seconded by Councilmember Zoller to adjourn the meeting
to executive session to discuss easement agreements for L.I. 285 at 9:00 p.m. All in favor.
ATTEST:
Submitted by:
Shelly Schaubach
Recording Secretary
CITY CLERK
MAYOR
DONALD L. BEBERG
0 CHIEF OF POLICE
1lwater
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M O R A N D U M
TO: MAYOR HOOLEY AND THE CITY COUNCI
FROM: D.L. BEBERG CHIEF OF POLICE
DATE: JUNE 21, 1994
RE: AGENDA ITEMS
TIMOTHY J. BELL
CAPTAIN
THERE IS A REQUEST IN YOUR PACKET FROM INCSTAR FOR NO PARKING ON
THE EAST SIDE OF NORTHWESTERN AVENUE BETWEEN THE NORTH DRIVEWAY INTO
RIVER HEIGHTS PLAZA AND THE NORTH BOUNDARY OF THE INCSTAR PROPERTY.
THE CITY ENGINEER AND I CHECKED THIS AND RECOMMEND THAT YOU GRANT
THEIR REQUEST (YELLOW CURBING WITH THE SIGNS THEY ASKED FOR). THEIR
SECOND REQUEST OF SIGNING THEIR DRIVEWAYS THAT FEED INTO THEIR PARKING
LOTS SHOULD BE AT THEIR EXPENSE, NOT THE CITYS, AS IT IS PRIVATE
PROPERTY. WE RECOMMEND THAT THEY PURCHASE AND INSTALL THOSE SIGNS
THEMSELVES. THEY CAN CONTACT THE PUBLIC WORKS DEPARTMENT FOR
INFORMATION AS TO WHERE TO GET THE SIGNS.
THE MOTHER OF ONE OF THE BOYS THAT GRADUATED FROM THE LAST
D.A.R.E. CLASS CONTACTED THIS DEPARTMENT AND VOLUNTEERED TO SOLICIT
FUNDS FOR OUR 1994 -1995 SCHOOL YEAR D.A.R.E. PROGRAM. AT THE END OF
THE 1993 -1994 SCHOOL YEAR THE PROGRAM WAS $22.00 IN THE RED. IT TAKES
$3,000.00 $4,000.00 PER YEAR TO RUN THE D.A.R.E. PROGRAM FOR OUR 5TH
GRADERS OF WHICH THERE ARE ABOUT 470 STUDENTS. MOST OF THE FINANCING
FOR D.A.R.E. IS FROM CONTRIBUTIONS, FUND RAISERS AND DONATIONS. THIS
ELIMINATES THE NEED FOR TAX MONEY TO FUND IT. I HAVE GIVEN PERMISSION
TO TERI POUTRE' TO RAISE FUNDS FOR THE PROGRAM, BUT I WAS ASKED TO
BRING IT TO THE COUNCIL MEETING TO BE SURE IT MET WITH YOUR APPROVAL.
I WILL BE OUT OF TOWN ON VACATION SO OUR LEAD D.A.R.E. OFFICER, LESLIE
WARDELL, WILL BE AT THE COUNCIL MEETING TO RESPOND TO ANY QUESTIONS OR
CONCERNS YOU MAY HAVE ON THIS.
WE WORKED WITH THE "POW -WOW" PERSONNEL IN PROVIDING OFFICERS AND
THE EXPLORER SCOUTS FOR THE EVENT AND THE PUBLIC WORKS DEPT. SUPPLIED
NO PARKING SIGNS AND BARRICADES WHERE THEY WERE NEEDED.
I REQUEST PERMISSION FOR THE DEPARTMENTS 2 INVESTIGATORS (LESLIE
WARDELL AND DOUGLAS SWANSON) TO ATTEND A 3 DAY "REID METHOD OF
CRIMINAL INTERVIEWS AND INTERROGATION" SEMINAR AT THE FARIBAULT POLICE
DEPT. THE REGISTRATION TOTAL IS $710.00. ADDING 2 NIGHTS LODGING AND
MEALS AND THE USE OF ONE OF THEIR SQUADS TO DRIVE, THE TOTAL COST
WON'T BE OVER $1,000.00 AND THERE IS MONEY IN THE BUDGET FOR IT.
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439 -1314 439 -1336 FAX: 439 -0456
Police Response Assistance: 911
IN CASE YOU GOT ANY COMPLAINTS: ONE NIGHT DURING THE WEEK OF JUNE
6TH AND ONE NIGHT DURING THE WEEK OF JUNE 13TH WE HAD "LOUD MUSIC"
CALLS OF WHICH P.D. PAPPYS WAS BLAMED BY THE RESIDENTS THAT CALLED.
THE MUSIC WAS COMING FROM THE DECK OF THE FREIGHT HOUSE, NOT
"PAPPYS WE HAVE BEEN ADVISED BY THE MANAGEMENT AT THE FREIGHT HOUSE
THAT THE NIGHT OF JUNE 16TH WAS THE LAST NIGHT THEY ARE HAVING LIVE
MUSIC ON THEIR DECK.
AT THE STAFF MEETING ON THE 16TH I GAVE THE MAYOR AN UPDATE OF THE
COSTS OF THE COUNTY RECORD SYSTEM. WE DO NOT HAVE ALL OF THE FINAL
BILLS YET, BUT BY THE FEW THAT CAME IN IT LOOKED LIKE WE WOULD BE
ABOUT $1,500.00 UNDER THE PROJECTED COST. LATER IN THE DAY, AFTER THE
STAFF MEETING I GOT THE BILL FROM THE COMPANY THAT DID THE IN HOUSE
WIRING /NETWORKING AND THEIR BILL WAS $1,000.00 MORE THAN ANTICIPATED.
THEREFORE I THINK WE WILL COME IN CLOSE TO THE ORIGINAL FIGURE,
INSTEAD OF UNDER IT.
DURING THE EARLY MORNING HOURS OF SUNDAY, JUNE 12TH THERE WAS A BOAT
THEFT FROM STILLWATER YACHT WHERE A 38 FT BOAT VALUED AT $130,000.00
WAS TAKEN. ONE OF OUR OFFICERS ASKED A BOATER TO ASSIST HIM ON THE
RIVER WITH THE POSSIBLE APPREHENSION OF THE PERSON OR PERSONS THAT
TOOK THE BOAT FROM THE MARINA. THE BOATER LET OUR OFFICER ON BOARD
AND WE DID END UP GETTING THE STOLEN BOAT BACK AND MAKING 1 ARREST FOR
THE THEFT. DURING THE COURSE OF EVENTS ON THE RIVER, HOWEVER, THE
BOAT THAT OUR OFFICER WAS IN WAS RAMMED BY THE STOLEN BOAT WHICH DID
ABOUT $2,000.00 DAMAGE TO THIS BOAT. COMPLETE COPIES OF THE INCIDENT
HAVE BEEN GIVEN TO THE CITY COORDINATOR, THE CITY ATTORNEY AND THE
CITYS INSURANCE AGENCY. THERE IS A POSSIBILITY THAT THE BOAT OUR
OFFICER WAS IN WAS NOT COVERED UNDER THE CITYS INSURANCE. WE ARE
NOT SURE AT THIS TIME. IF IT IS NOT COVERED, I WILL HAVE TO COME BACK
TO THE MAYOR AND CITY COUNCIL FOR PERMISSION TO PAY FOR THE DAMAGES.
94 -22
THE CURE
ISLAND WORLD PRODUCTIONS, INC.
RE: "THE CURE"
1. The undersigned as Owner of the premises described herein (or as agent for such
owner) irrevocably grants to ISLAND WORLD PRODUCTIONS. INC. as Producer, the right to use
and photograph (including, without limitation, by means of motion picture, still or video device
photography) both the real and personal property located at the premises generally described as follows:
Hooley's Supermarket Store
405 E. Myrtle St.
Stillwater, MN 55082
(the "premises in any manner whatsoever, including the right to photograph, record and use any logos,
signs and verbiage contained on the premises, the right to refer to the premises or any part thereof by any
fictitious name, and the right to attribute any fictitious events as occurring on the premises, together with
access to and egress from the premises with the Producer's personnel and equipment for the purpose of
erecting and maintaining temporary motion picture sets and structures and /or recording sound for such
scenes as the Producer may desire.
2. The Owner warrants that they are the owner (or the agent for the owner) of the premises,
that the Owner is fully authorized to enter into this agreement and has the right to grant the Producer the
use of the premises and each and all of the rights herein granted.
3. The Producer may take possession of the premises on or about JUNE 15. 1994
and may continue in possession until the completion of all photography and recording for which the
Producer may desire to use the premises, estimated to require about SIXTY ONE (61) days of
occupancy over a period of about SIXTY ONE (61) days.
4. The Producer agrees to pay as rental for the premises:
a. $1000.00 month for June 15 Aug. 15, 1994.
b. Producer agrees to pay all utilities pertaining to the space rented.
c. The lease amount includes parking priviledges as discussed with David Junker.
d. Any alterations to be done to the building must be discussed with and approved by
David Junker.
All charges shall be payable on completion of the work contemplated hereunder, unless specifically
agreed to the contrary. The Producer may at any time elect not to use the premises, in which case neither
party shall have any obligation hereunder, except in the case of where the Owner has incurred expenses
as a direct result of the said project.
5. In the event the Producer desires to photograph retakes or other scenes, the Producer
may re -enter upon and use the premises for such period as may be reasonably necessay therefore,
commencing at any time within eighteen (18) months after completion of principal photography on, and in
such event the above rental rate shall apply, provided both dates are mutually acceptable to both parties,
625 Marquette Avenue Suite 1616 Minneapolis, MN 55402 (612) 321 -0888 fax (612) 321 -0881
Location Agreement
Page 2
unless the premises has been sold to a third party.
6. The Producer shall leave the premises in substantially as good condition as when
received, excepting reasonable wear and tear and use of the premises for the purposes herein permitted,
and the Producer shall have the right to remove all of its sets, structures and other material and equipment
from the premises.
7. The Producer shall indemnify and hold the Owner harmless from and against mechanics
leins that may be filed against the premises. The Producer shall indemnify and hold the Owner harmless
from and against damages for injury to or death of persons and for damage to or destruction of property on
the premises occurring during the Producer's use of the premises and directly caused by the negligence
of the Producer or any of its employees in the conduct of the Producer's motion picture operations
hereunder. The Producer shall provide the Owner with proof of insurance with a combined single limit of
200/600, including public liability and property damage..
8. All rights of every kind in and to all photography and sound recordings made hereunder
shall be solely owned in perpetuity by the Producer and its Successors, and neither the Owner nor any
tenant or other party now or hereafter having an interest in the premises shall have any right of action,
including without limitation any right to injunctive relief against the Owner, its Successors and /or any other
party arising out of any use or non -use of the photography and /or sound recordings.
9. The Owner hereby irrevocably grants to the Producer and its Successors the right, in
perpetuity, throughout the world, to duplicate and recreate all or a portion of the premises and to use the
same in any media and /or manner known or unknown.
10. Neither the Producer, nor its Successors shall be obligated to make any actual use of any
photography, recordings, depictions or other references to the premises hereunder in any motion picture
or otherwise.
DATE: i S q L/
Producer: ISLAND WORLD PRODUCTIONS. INC.
By: Bob Medcraft
Its: LOCATION MANAGER
Signature: Mgr
O
Address: 625 Marquette Ave. Suite 1616
Minneapolis. MN 55402
Owner:
By:
Its:
Address:
12:00 AnD 3:00 Pt\
on 211D SUM VIW1
WHAM AnD criukcmiLL
rok Tric nuaribovs or -nit ow
SATURDAY, JU[1 25„ 1994
W WILL ImritRina 15CTwrcF1
ri‘71T 7 MLA
Of "frt (U"'
CO TYPE OF INSURANCE
LTR
In &PM8A 11 8P6HIQW 111
I 1 11111111111111 111 11111111111111111111111111111
Producer
RHH /ALBERT G. RUBEN INS SVC
2121 Ave Of The Stars, #700
Los An eles, CA 90067
Contact: Winnie Nee
(310) 551 -1101
Insured
Company
1 COVERAGE Letter E
Any Auto
All Owned Autos
1 Scheduled Autos
A [X Hired Autos
[X] Non Owned Autos
Garage Liability
WORKER'S COMPENSATION
A AND
EMPLOYER'S LIABILITY
ISLAND WORLD PRODUCTIONS
8920 Sunset Boulevard
Los Angeles, CA 90064
GENERAL LIABILITY
AUTOMOBILE LIABILITY
III11II11I11llllll11I11I11111 111I11I111II111111 111 1111111IIIIIIIllljllll1IIlIIr l[l
DATE
11111111 1 11 11 1 111111111111I111111111111111111111 1111111111111111111111 1 1 11 1 1 1 11
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMMEND,
EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGES
Company
Letter A TRANSAMERICA INSURANCE COMPANY
Company
ISLAN011 Letter B
Company
Letter C
Company
Letter D
!F 11 1 1111111 ►I I I I I1 1111111 1111111 1111111 1111111 1111111 1111111
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER-
IOD INDICATED, NOTWITHSTANDING ANY REQUIREMENTS, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSION AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY NUMBER
A [X] Commercial General Liab. GL 280 78 02
11111 ]Claims Made [X ]Occur
Owner's Contractors
Protective
EXCESS LIABILITY
Umbrella Form
Other Than Umbrella Form
PROPERTY DAMAGE
GL 280 78 02
WC80242038 AL
STATES EXCEPT N
NV,OH,WA,WV W
A OTHER THIRD PARTY P 148 43 45
POLICY EFF DATE POLICY EXP DATE
(mm /dd /yy) (mm /dd /yy)
General Aggregate $2,000,000
Prod Comp /Ops Agg $1, 000, 000
06/03/94 06/03/95 Pers Adv Injury Si, 000, 000
Each Occurrence $1,000,000
Fire Damage 50,000
Combined
Single Limit
06/03/94 06/03/95+
Bodily Injury
(Per Person)
Each Occurrence
Aggregate
111111111111111 11,11111111111111111
Statutory I I ll U I l l b►b►d
06/03/94 06/03/95 Each Accident
Disease -Pol Limit $1, 000, 000
Disease -Each Empl $1, 000, 000
06/03/94 06/03/95 LIMIT OF LIABILITY
$2,000,000
Description Of Operations /Locations /Vehicles /Special Items
ALL OPERATIONS OF THE NAMED INSURED WITH RESPECTS TO FILMING OF PRODUCTION
ENTITLED: "THE CURE". CERTIFICATE HOLDER IS INCLUDED AS ADDITIONAL INSURED AS
RESPECTS TO LOCATIONS OR PREMISES BUT ONLY WITH RESPECT TO CLAIMS ARISING OUT
property
C 1 TIC HOLDER located at: 405 E. CANCELLAT
I lilll!►IIIIII►1IIII II IIIIIIIIIIIIIIIlIIlIIIIIlIlI !11111111111111111111111
Should any of the above described policies be cancelled before the
City of Stillwater expiration date thereof, the issuing company will endeavor to
216 N 4th Street mail 30 days written notice to the certificate holder named to the
left, but failure to mail such notice shall impose no obligation or
Stillwater, MN 55082 liability of any kind upon the company, it's agent's or representatives.
Authorized Representativ
1 QWIK 2 -55 (7/90) 1111111111111111111111111 11111111111111111111111111
LIMITS
(Any one fire)
Medical Payments
(Any one person)
Y
Bodily Injury IS
(Per Accident)
Property Damage 1$
1
I I I I th K APP company, inc)
$1,000,000
9.
Q
OF TO'
June 15, 1994
Minnesota Department of Transportation
Oversize /Overdimension Permit Office
Room 152 Administrative Truck Center
100 Stockyard Road
South Saint Paul, MN 55075
Honorable Charles Hooley
Mayor of Stillwater, Minnesota
Stillwater City Hall
216 North Fourth
Stillwater, MN 55082
Dear Mayor Hooley;
In response to our discussions in the meeting of April 26, 1994 and
your letter of April 28, 1994, Minnesota has reviewed the traffic
situation in the Stillwater area, as it relates to Twin Trailers
and Long Combination Trucks, specifically the trailers longer than
48'0 The department has submitted the original Twin Trailer Route
Designation to a re- review using Minnesota's Federally accepted
criteria for the designation for Twin Trailer /Long Truck routes.
Utilizing the Criteria, copy attached, the Department of
Transportation has determined that the segment of roadway does not
meet four of the seven criteria established and will Undesignate
the Twin Trailer /Long Truck designation that was made in the
1970's.
I have been in contact with the Wisconsin Department of
Transportation and have established an implementation date of July
18, 1994. This date will provide sufficient time to notify
enforcement agencies and to place the informational signing
required to advise the truckers involved.
Based on the above explanation the following segments of roadway
will be removed from the Minnesota Twin Trailer Network:
TH 95 from the South Junction of TH 95 and TH 36 to the North
Junction of TH 95 and TH 36 and;
TH 36 from the North Junction of TH 95 and TH 36 to the center of
the Interstate Bridge in Stillwater.
As stated above, implementation will be effective July 18, 1994.
I thank you for bringing this situation to our attention and I hope
that this remedy relieves some of the congestion and problems with
the intersection and promotes a safer situation within the downtown
area of Stillwater.
An Equal Opportunity Employer
Page 2
Mayor Charles Hooley
Stillwater, MN
If I can be of any further assistance or if you have any questions,
please do not hesitate to call me at 296 -0843.
Sincerely,
Darrell L. Schierman, Director,
Road and Vehicle Information and Service
Minnesota Department of Transportation
cc. Jim Denn, Commissioner
Al Schenkelberg
Col. Chabries, Chief State Patrol
Charles Siggerud, Metro District
Andy Piilola, Mn. Trucking Assoc.
Bruce Kastner, MN /DOT
Mark Morrison, WI /DOT
Dennis LAchowitzer, MN /DOT
Attachment
ti
I
MN /DOT CRITERIA FOR EVALUATION OF
REASONABLE ACCESS ROUTES FOR STAA TYPE VEHICLES
GENERAL
Routes within one road mile of NTN
STAA type vehicles will be allowed access on all:state highways within
one road mile of the Federally designated National Truck Network subject
to limitations, such as weight restrictions, which apply to all vehicles.
[A] Posting of highways to not allow trucks will be based solely on
a detailed evaluation of the reasonable access safety criteria.
[B] Use of the qualifying routes within one road mile of the NTN
shall be solely for the purpose of direct travel between the
NTN and terminals, facilities for food, fuel, repair and rest.
Routes beyond one road mile of the NTN
STAA type vehicles desiring access beyond the one road mile limit must
provide a written request stating the route desired.
[A] System level evaluation of these routes will be based solely
on the reasonable access safety and engineering criteria.
[B] Requests meeting all safety and engineering criteria will be
automatically granted.
[C] Requested routes failing to meet all the safety and engineering
criteria will be studied in detail and an evaluation made to
determine if request should be granted.
[D] Requests not answered in 90 days will automatically be granted.
MN /DOT CRITERIA FOR EVALUATION OF
REASONABLE ACCESS ROUTES FOR STAA TYPE VEHICLES
Safety Evaluation Criteria
[A] The requested route or route segment accident rate for all
vehicles and for heavy commerical vehicles cannot exceed the
corresponding state -wide accident rates.
The historical accident rate trends for the requested route
cannot be greater than the trends for the state -wide rate.
[B] Requested route must have a minimum of 12 foot paved lane
widths and 4 foot paved or unpaved shoulder widths (Rural) or
a minimum 32 foot paved surface (Urban).
[C] Requested route must provide sufficent paved driving surface
so that vehicles do not encrouch into oncoming traffic lanes
or parking lanes on turns and curves. Vehicle templates will
be applied to plans to determine vehicle paths.
Engineering Evaluation Criteria
[A] Requested route must not have 25 percent or more of its length
signed as "NO PASSING ZONE" (rural areas).
[C] Terminal must have sufficient off -road truck parking and
maneuvering area so that commercial vehicle does not use
roadway for turning and backing, maneuvering, or parking.
[D] Requested route peak hour volume /capacity ratio cannot
exceed 0.70.
[E] Requested route cannot be identified as a recreational roadway
defined by peak daily volumes greater than 1.7 times AADT.
Motor Carrier Request Process
Requests are made to the Administrative Truck Center;
Forwarded to the Office of Highway Programs for evaluation according
to safety and engineering criteria;
Forwarded to the appropriate District Office for evaluation and
recommendation;
Returned to the Office of Highway Programs which evaluates District
comments;
Forwarded to the Administrative Truck Center with recommendations;
The Administrative Truck Center makes final disposition and notifies
the requester.
TO: Mayor and City Council
FROM: City Coordinator
RE:
DATE: June/ 1994 IV
MEMORANDUM
Solid Waste Collection Semi Annual Report Form
n c
Accompanying this memo is a copy of the semi annual report form that the Solid
Waste Advisory Committee would recommend the City require of Junker
Sanitation. The data would be used to help plan and manage solid waste
collection /disposal. The data could also be used in setting fees for users. Tim
Schmolke, Chair of the Solid Waste Advisory Committee will at the 7 p.m.
meeting Tuesday to discuss and explain this more fully.
,t/Q
APR- 15-1994 11:20
REPORTING PERIOD (check one): JANUARY 1, 19_ through JUNE 30, 19�___
JON 1, 19 through DECEMBER 31, 19_...
This report is due to the City Coordinator 30 days after the and of
the reporting period.
TYPE OF MATERIAL
Mixed Solid waste
Recycling
Cardboard
Newsprint
Paper
Glass
Magazines
Aluminium Can
Other Metal Can
Automotive Waste
Laaa Acid Batteries
Tirce
Used Motor Oil
Other Auto Fluids
Miscalla -Sous
Yard Waste
Traa /Brush Waste
White Cooas
Bulky Items
Scrap Metal
Construction/
Demolition Debris
Other (list)
COMMENTS
AMERICAN POLYWATER 612 430 3634 P.01/01
J'UNKER SANITATION INC.
SEMI- ANNUAL REPORT TO THE CITY OF STTLLWATER
FOR RESIDENTIAL WASTE COLLECTED
AMOUNT
tons
tons
each
cu.yds.
tong
tong
tons
tons
tons
tOna
tons
tons
tons
each
each
gallons
gallons
tons
tons
tons
tong
tong
NAME ADDRESS OF DISPOSITION FACILITY
Post -fr brand fax transmittal memo 7671' N of pages
"To
From
Co. I vv.
7-1 e Ss},11w4 (Phone
Phone
Fax If a .0 L./ 'Fax
co.
7 7.
Wednesday July 27
6:00 p.m.
7:00 p.m.
7:15 p.m.
8:00 p.m.
Thursday July 28
12 Noon
7:30 p.m.
LUMBERJACK DAYS `94
Framework Schedule
As of June 21, 1994
Andersen Windows Drum Beauty Minnesota `94
"VIP" Sponsors Reception. Freight House Restaurant.
Opening Ceremonies. Lumberjack Days `94.
Lowell Park.
Music On the Waterfront
Andersen Windows Drum Beauty Minnesota `94 Preview.
Lowell Park.
Featuring:
The Santa Clara Vanguard, Santa Clara, California.
Five time Drum Corps International World Champions.
and the Capitolaires of Madison, Wisconsin.
Music On the Waterfront
HEMLOCK 9
Local Artists.
Carnival Rides.
Gold Star Amusements.
Lowell Park.
Andersen Windows Drum Beauty
Robert L. Miller Stadium.
Stillwater Junior High School.
In Competition:
Madison Scouts
Santa Clara Vanguard
Boston Crusaders
Blue Knights
Colts
Carolina Crown
Blue Stars
Capitolaires
In Exhibition:
Minnesota Brass, Inc.
Minnesota `94.
Madison, Wisconsin
Santa Clara, California
Boston, Massachusetts
Denver, Colorado
Dubuque, Iowa
Charlotte, North Carolina
La Crosse, Wisconsin
Madison, Wisconsin
Twin Cities
Friday July 29
12 Noon Sidewalk Sales.
Downtown Stillwater.
7:30 p.m.
Saturday July 30
Tickets Information: $17 "VIP" Club Seats; $12 Numbered
Reserved Concert Side seats; $5 General Admission Seats.
Tickets are available at the Andersen Windows Drum Beauty
Minnesota office at 423 South Main Street in Downtown Stillwater
or by telephone with a Visa or Master Card at 430 -2306.
Carnival Rides.
Gold Star Amusements
Lowell Park.
Bungee Jumping.
Lowell Park.
Food In the Park
Local Vendors
Lowell Park.
Concert.
Lowell Park.
9:00 a.m. Dragon Boat Races.
Lowell Park.
12 Noon Sidewalk Sales.
Downtown Stillwater.
Carnival Rides.
Gold Star Amusements
Lowell Park.
Bungee Jumping.
Acme Bungee
Lowell Park.
Food In the Park.
Lowell Park.
10 K Run.
Lowell Park.
4:00 p.m. Stillwater Fire Fighters Water Cannon Challenge
Lowell Park -North
7:30 p.m.
Sunday July 31
12 noon
Andersen Windows "Kingston Trio" Concert.
Lowell Park.
Admission FREE.
9:30 p.m. Andersen Windows "Kingston Trio" "VIP" Reception.
Freight House Restaurant.
Carnival Rides.
Gold Star Amusements
Lowell Park.
Bungee Jumping.
Acme Bungee
Lowell Park.
Food In the Park.
Lowell Park.
1:00 p.m. Lumberjack Days `94 Parade.
JUNE 6, JUNE 18, JUNE 22
WORKSHOPS /MEETINGS
TALLY OF TOPICS AND QUESTIONS BY ISSUE AREAS
ISSUE 1: Growth and preservation of small town character
(2) Support 2 1/2 acre lot density in township
(2) Concerned about 2 1/2 acre zoning in the township
(3) No growth/ many other comments made keeping boundary the same
(2) Sewer service with increase expansion?
(2) Wants referendum for expansion?
(3) How does annexation process work?
Enviromental Impacts
What is small town character?
What will the impact of growth be on schools?
Wages and land is cheaper in other areas. We need affordable land.
New urban development may impact older areas.
Preservation of Neighborhoods
Good planning should be done.
ISSUE 2: PRESERVATION OF OPEN SPACE AND NATURAL AREAS
(2) Mc kusick ravine development
where will the path go?
what type of security will you have?
how wide will the path be?
Aiple property, why are you going to make a parking lot for one business?
Enviromental Impacts are very important
Where are open space areas? Why do you just identify public ravines?
Aquire additional open -space areas /ravines
ISSUE 3: PRESERVATION OF HISTORIC AND CULTURAL RESOURCES AND
COMMUNITY CHARACTER
Supportive of Neighborhood Planning
Adaptive reuse
ISSUE 4: TRAFFIC CONGESTION
(3) Traffic congestion will increase with development.
(6) Traffic on Fourth Street is a problem. Do something!
Orleans Street should be connected to Greeley Street.
ISSUE 5: ECONOMIC DEVELOPMENT
Bergman's upset at no notification. Do not agree that Industrial is the right
land use.
Supportive of R &D land use
Land and wages are cheaper elsewhere. We should have affordable land.
ISSUE 6: PARKS AND RECREATION FACILITIES
Why is a park located on Highway 15 and 12?
(2) Aquire old Athletic Field
(2) Aquire Washington School land for a park.
Aquire open space
Aquire more parks
ISSUE 7: RANGE OF HOUSING OPPORTUNITIES
Where is low- income housing located?
ISSUE 8: COORDINATE NEW DEVELOPMENT WITH PROVISION OF PUBLIC
FACILITIES
Where will the sewers be serviced with expansion?
Township may be willing to pay for services they use.
Growth will impact schools.
ISSUE 9: CONDITION OF CITY STREETS, SIDEWALKS, AND OTHER PUBLIC
FACILITIES
ISSUE 10: COST OF NEW DEVELOPMENT TO CITY TAXPAYERS
(4) What are various fiscal impacts
Other:
What is the Comprehensive plan process?
What is the Annexation process?
What is the planning process?
Do another plan
The Township Is a Burden on the City.
DATE
August 11, 1993
September 20, 1993
October 18, 1993
November 29, 1993
December 20, 1993
February 9, 1994
March 7, 1994
March 21, 1994
May 2, 1994
January 31, 1994
May 3, 1994
May 9, 1994
June 6, 1994
June 14, 1994
June 18, 1994
June 22, 1994
July 18, 1994
August 1, 1994
August/September
COMPREHENSIVE PLAN UPDATE
MEETINGS AS OF JUNE 21, 1994*
MEETING
City Council
Planning Commission
Planning Commission
Planning Commission
Planning Commission
Public Hearing
Planning Commission
Council /Commission Workshop
Planning Commission
Planning Commission
City Council
Planning Commission
Planning Commission
Planning Commission
Planning Commission
Planning /Council Workshop
Planning /Council Workshop
Council /Planning Commission
SUBJECT
work program and budget approval
work program
existing conditions
Questionnaire results/ goals policies
Growth trends /land use/ natural
resources
Phase I Existing conditions /goals and
obj ectives
Alternative Plan Development
Phase I results /public facilities
Phase II/Existing city
Greenways /Trails Update Township
Task Force
Phase II Alternatives
Alternative plan/neighborhood
meeting schedule
Planning Commission Public Meeting Phase II Alternative Plans
Alternative Plan Workshop
Alternative Plan Workshop
Alternative Plan Workshop
Alternative Plan selection
Alternative Plan selection
Public hearing on Comp Plan
*Besides Planning Commission and Council meetings, the Parks and Recreation Commission has met 5 times
to discuss the parks element of the Comp Plan. The Heritage Preservation Commission has met 6 times and the
Stillwater Township Task Force has met 4 times.
06/21/94 14:39 CIK3EFAU LHWI I� ,1 M 4 4390466 N I. Jy r' 1&12
AGREEMENT
This Agreement made and entered into this day of Jurie,
1994, by and between the City of Stillwater, Washington County,
Minnesota, hereinafter referred to as "Stillwater" and the City of
Oak Park Heights, Washington County, Minnesota, hereinafter
referred to as "Oak Park Heights
RECITALS
The City of Stillwater has constructed an extended sanitary
sewer laterals to properties located within Stillwater on Hillcrest
and 3rd Avenue South. These laterals shall remain the property and
responsibility of Stillwater, however, these laterals shall be
allowed to connect to the Oak Park Heights sewer system.
The parties desire to enter into a cooperative agreement to
allow the connection of the Stillwater Sanitary Sewer Laterals that
serve the Hillcrest and 3rd Avenue South Streets within the City
of Stillwater and yet provide for reasonable compensation to the
City of Oak Park Heights and compliance with the rules and
regulations of the Oak Park Heights Sanitary Sewer System as
maintained by the Department of Public Works for the City of Oak
Park Heights.
The parties also desire to implement a procedure whereby the
communities can respectively coordinate the appropriate connections
with the sanitary sewer laterals in a manner which preserves that
their respective interests are served.
NOW THEREFORE, the parties hereiwth agree as follows:
1. Reallocation of Metro Waste Control Commission Capacities
Allocated to the City of Oak Park Heights and the City of
06/21/94 14:39 ECKBERG LAW FIRM 4 4390456 NO.597 P003
Stillwater. Stillwater and Oak Park Heights have allocated to
them certain capacities by the Metropolitan Waste Control
Commission affecting use of the Metropolitan Sanitary Sewer
Facility. Insofar as the homes along Hillcrest and 3rd Avenue
South will be discharging into Oak Park lines, the City of
Stillwater agrees to reallocate to the City of Oak Park Heights
sufficient capacity so as to compensate the City of Oak Park
Heights for the loss of capacity within its own lines, resulting
from the service of the Stillwater properties.
The City of Oak Park Heights shall annually compute in January
of each year, (based on fourth quarter calendar year water usage)
the volume of sewer flows experienced from the properties affected
by this Agreement. Such calculations shall be based upon water
usage provided to each and every resident within the area as
monitored by the Board of Water Commissioners for the City of
Stillwater. Thereafter, the City of Stillwater and the City of Oak
Park Heights shall jointly notify by Way of written communication
or otherwise to the Metropolitan Waste Control Commission the
amount of gallonage /capacity that should be reallocated by the
Metropolitan Waste Control Commission and from the City of
Stillwater to the City of Oak Park Heights resulting from said
calculations. Stillwater agrees that all residential properties
served by this Agreement shall be connected to the Stillwater
Municipal Water System.
2. Repair, Maintenance and Upkeep. That the sanitary sewer
laterals constructed by the City of Stillwater in the area of
2
06/21/94 14:39 ECKBERG LAW FIRM 4 4390456 NO.597 P004
Hillcrest and 3rd Avenue South shall remain the exclusive property
of the public works department of the City of Stillwater who shall
be responsible for upkeep, repair and maintenance on same to the
point of its connection with the Oak Park Heights sanitary sewer
system. The City of Stillwater shall indemnify and hold the City
of Oak Park Heights harmless from any injury or damage resulting
from an interruption of service experienced by residential or other
properties served by the sanitary sewer lines to the extent such
interruption or loss of service is as a result of any condition
existing within those sanitary sewer laterals as the same are
located within Hillcrest Street and 3rd Avenue South.
3. Area Served. Annexed hereto is Exhibit A and
incorporated herein by reference is a map /engineer's drawing
depicting those properties to be served on Hillcrest Street and 3rd
Avenue South by the Stillwater sanitary sewer laterals that will
flow into the Oak Park Heights sanitary sewer system. Aside from
these properties no other properties shall be allowed to connect
to the Stillwater sanitary sewer laterals within Hillcrest and 3rd
Avenue South without the express written permission of the City of
Oak Park Heights.
4. Adoption and Enforcement of the Sanitary Sewer Ordinance
of the city of Oak Park Heights and the Regulations of Public Works
Department of the City of Oak Park Heights. The City of Stillwater
does hereby agree that all properties served by the Stillwater
sanitary sewer laterals located in Hillcrest and 3rd Avenue South
shall conforms to the rules and regulations set forth by the Oak
'06/21/94 14:40 ECKBERG LAW FIRM 4 4390456
4
NO.597 P005
Park Heights Public Works Department and as are contained in the
Ordinances of the City of Oak Park Heights affecting the use of the
Oak Park Heights sanitary sewer system. City of Stillwater does
undertake the responsibility to assure compliance with said
ordinances and regulations and shall advise the City of Oak Park
Heights of any condition of non compliance and action taken by it
to remedy the condition of non compliance. The City of Oak Park
Heights reserves unto itself the authority to terminate sanitary
sewer service under its regulations and ordinances to any property
for which there is repetitive or continuance non compliance.
5. connection. Prior to connecting any residential or other
property located along Hillcrest Street and or 3rd Avenue South to
the Stillwater sanitary sewer laterals which flow into the Oak Park
Heights sanitary sewer system, the Public Works Department of the
City of Stillwater shall notify the Public Works Department of the
City of Oak Park Heights and billing offices of the City Clerk of
such pending connection providing all relevant data and information
as may be requested by those departments. Additionally, the Public
Works Department of the City of Oak Park Heights shall be provided
the opportunity to supervise and inspect the connection by any such
property to the sanitary sewer system. Prior to connection to the
sanitary sewer system, all properties shall pay the appropriate
connection fees established by the City of Oak Park Heights for
that privilege with such payment being directly provided to the
Offices of the City Clerk for the City of Oak Park Heights. Prior
to connection, the City of Stillwater shall assure that the
06/21/94 14:40 ECKBERG LAW FIRM 4 4390456 NIU.'�9? -'006
property owner and /or the City of Stiliwater has paid the
Metropolitan Waste Control Commission S.A.C. charge and all other
related taxes and charges assessed by Metropolitan Waste Control
Commission for the privilege of connecting to a sanitary sewer
system. The City of Stiliwater shall verify such payment of fees
to the City of Oak Park Heights prior to connection.
6. Billing. The City of Oak Park Heights shall bill each
property owner quarterly for sewer charges for connection to the
sanitary sewer system. The amounts of all such billings shall be
made pursuant to existing regulations established for all Oak Park
Heights residents and may be adjusted from time to time to comply
with all adjustments on sewer rates otherwise charged Oak Park
Heights Residents. In the event of any delinquency occurring of
the payment of a sewer bill, from any properties served by the
sanitary sewer laterals on Hillcrest Street and 3rd Avenue South,
the City of Stillwater upon notice of receipt of delinquency from
the City of Oak Park Heights shall by or before September 15th of
each year, certify for collection to Washington County with the
County taxes, for the following year in the manner provided by
statute. Upon remission of such payments to the City of
Stillwater, by Washington County, the same shall then be promptly
refunded and paid to the City of Oak Park Heights.
7. Amendments and Modifications. This agreement can only
be amended or modified by writing signed by the parties hereto.
8. cooperation. The City of Stillwater and the City of Oak
Park Heights shall cooperate in the enforcement and implementation
06/21/94 14:40 ECKBERG LAW FIRM 4 4390456 NO.59? P00?
of this agreement. To the extent that any additional agreements,
notices, resolutions or other commitments are required to be issued
by either community to the Metropolitan Waste Control. Commission,
the County of Washington or any other regulatory agency affecting
matters raised within this agreement, both communities shall
cooperate to issue such documents as may be requested of either
such agency in a prompt manner.
9. Non Delegation. This agreement is made by and between
the parties hereto and neither shall delegate any duty or
responsibility it has hereunder without the express written consent
of the other community.
IN WITNESS WHEREOF the parties have set forth their hands and
seals this day first written above.
City of Stillwater
Charles Hooley, Mayor
Mary Lou Johnson, City Clergy,, LaVonne Wilson, City Clerk
6
City of Oak Park Heights
Barbara H. O'Neal, Mayor
JUN -16 -94 THU 7:30
June 16, 1994
Attn: Tim Moore
Dear Tim:
Sincerely,
Short Elliott Hendrickson, Inc.
3535 Vadnais Center Drive
200 SEH Ccnter
St. Paul, MN 55110
Charlie Babich
Project Manager
TOWER ASPHALT, NC.
P. 0. Box 15001
LAKELAND, MN 55043
OFFICE: (612) 436 -8444
FAX: (612) 436-6515
MATMMAL AV ,ALT MY[Y[QTAS3OCIATIOM1
Re: West Wing Junior High Parking Lot
Stillwater, MN
Due to weather delays affecting the construction of the retaining wall on the
project, I hereby request a completion date extension of seven days. This would
push the final completion date to July 8, 1994.
Please call me with any questions regarding this matter.
ilk
0 i
P.01
A, 8141111111
TO: Mayor and City Council
FROM: Diane DebIon, Finance Director
RE: TIF Assistance Request for Zimmerman Project
DATE: May 12, 1994 Resubmitted June 17, 1994
Background
Dick Zimmerman has requested TIF assistance for a proposed commercial center.
Mr Zimmerman owns the land, with one parcel being in TIF District #3 and the
other parcel outside of the TIF district.
Analysis
Steve and I met with Mr Zimmerman and the County Assessor to discuss the
proposed project and to get an estimate of the market value of the portion of the
project located in TIF District #3.
Conclusion
The assessor's office has reviewed the project and projected estimates for each
parcel of land and the building on each parcel. Based on the assessor's estimate
of market value for the TIF parcel, I have calculated an estimated amount of
approximately $15,750 per year of tax increment that would be generated from
this project.
MEMORANDUM
At the May 17, 1994 City Council meeting, the City Council approved TIF
assistance to Mr. Zimmerman for his project. The assistance approved was
either 100% for 7 1/2 years or 50% for 15 years, based on the recommendation by
the Finance Director. It is may recommendation that the best interest of the
City would be served with an assistance level of 50% over 15 years.
TO: Mayor and City Council
FROM: Klayton Eckles, City Engineer
RE: Follow -up on Roettger Property Issue
DATE: June 16, 1994
D
MEMORANDUM
At the June 7th council meeting, Mr. Roettger was before the Council to request
that the City meet with him and his attorney to discuss the development of the
Wert property. Mr. Roettger desires to develop the Wert property, and in order
to carry out his plan, he wishes to fill in the wetland located along County Road
5. In previous discussions, Mr. Roettger has been informed that any action
associated with this wetland would be subject to Minnesota statutes regarding
wetland protection.
In response to the request to meet with the City Attorney and City staff, staff
recommends that Council take no action until the developer submits a plan which
would allow staff to review their proposal and determine whether it meets
Minnesota statutes regarding wetlands. It is impossible to discuss the request
to fill the wetland without first seeing a plan.
I have attached a letter from Mr. Roettger dated April 13. Staff has already
verbally responded to the letter. Also see the SEH memo attached to the
Highlands memo for more information on this issue.
April 13 1994
Attn: Steve Russel
216 N. 4th street
Stillwater MN. 55082
Re: Wert Property
Dear Mr. Russel
R R CONSTRUCTION, INCORPORATED
2930 Itasca Avenue South
Lakeland, Minnesota 55043
436 -6791
On March 31, 1994 John Roettger and myself met with Barry Stack and Lyle Eckburg
regarding the Wert property. We have a purchase agreement with the Wert's for the
property along county road 5. During our meeting, several options were explained to us
as to how to proceed with getting the water holding pond located at the west side of the
property removed. As there are no easments on the property, there should not be an 18"
storm sewer eroding the soil across the Wert property. Our first choice was to meet with
the City of Stillwater, School District 834, and Washington County. This is a follow up of
the meetings held on April 4th; the purpose of these meetings was to discuss possible
solutions to the existing problem of improper water drainage.
Possible solutions:
1) We could grant an easment through the property to have the school district
pipe the 18" storm sewer directly to Co road 5
Questions regarding this solution:
Has SEH allowed for this in their design?
Is the city willing to share in the additional expense to the school district
since they approved the drawings?
Should the city school and county put their heads together and mitigate
this pond issue?
Could the county save taxpayer dollars by utilizing this area as a fill site
during their upcoming County Road 5 improvements?
2) The shaping of the land around the cottages also contributes to the size of the
pond since water runs downhill. There were no easments granted for this
developer to run water across the Howe property to the Wert property, but
it is currently being used in that manner. An agreement could be reached
regarding the future use of this area as water drainage.
Questions regarding this solution:
Who approved the elevations on the drawings for the development of the
Cottages?
Who decided to make this a public holding facility?
Would the parties involved by willing to pay rent to continue utilizing this
property for water drainage?
Would it be possible to negotiate a lease arrangement?
Would the parties involved be interested in purchasing the 1.6 acres that
currently contain the holding pond?
After studying aerial photographs dating back as far as 1938, we have found that there is
substantially more water present in 1994 than in the past 30 years. Much of the water
runoff that currently takes place in this area at one time soaked into the ground on top of
the hill. The building and parking lot existing at the top of the hill have created a marked
increase in the amount of water runoff. We feel that this property should include 5.4 acres
of usable land. Since the unapproved holding pond located on this property substantially
decreases the amount of useable land; we also feel that corrective action should be taken
by the parties involved. We would like a written response from the school district, the
city, and the county to settle these issues as soon as possible.
Please respond to this letter within 10 day's. Your prompt response is appreciated.
Thank you for your time.
Sincerely,
Jay Roettger
MEMORANDUM
TO: Mayor and City Council
FROM: Klayton Eckles, City Engineer v
RE: Update on Drainage and Grading Issues in the Highlands of
Stillwater Additions and Information on the 6th Addition
DATE: June 16, 1994
nMSCUSSIfN
At the June 7th meeting, Council considered approval of the Sixth Addition of
Highlands of Stillwater and tabled the issue due to concerns by residents that
live in the existing Highlands developments. These residents had numerous
complaints concerning the drainage and grading of their lots. On Wednesday,
June 8th, City staff met with the developer, Steve Fitterman, and the three
primary builders in the Highlands area. All of the known significant drainage
issues that have come up in the past several months were discussed at this
meeting.
The problems perceived by the homeowners in the Highlands area can be
categorized into four types:
Issues related to problems in the overall grading plan of the
development.
Issues related to improper or incomplete grading by individual home
builders.
Grading issues related to changes in the grading plan on the part
of individual homeowners.
Misunderstandings or misconceptions about drainage issues held by
homeowners in the area.
Mr. Fitterman and the builders were very responsive to the first two areas of
concern during the meeting. I am hopeful that the large majority of the
problems in the area will be resolved within the next two to three weeks as a
result of the meetings. The third area of problems involves property owners
that have altered their property to either their detriment or to their neighbors
detriment after the builder has completed the final lot grading. Installation of
fences, play structures, and landscaping plantings all fall into this category.
There is little that the City, the builders, or the developer can do in these
instances, however, the City staff will continue to work with the property
owners that have problems relating to this category.
The last type of issue relates to homeowners expectations and misconceptions
about drainage and grading. This issue can best be resolved by educating the
property owners as to the nature and purpose of drainage swales, easements,
and the like. The attached letter from Dick Moore discusses the purpose,
reasoning, and desirability behind use of drainage swales for handling storm
water. As his letter shows, drainage swales are a necessary part of any
drainage system. In the case of the Highlands development, there are a large
number of lots which are relatively small in size compared to the size of the
structures in the area. This fact, coupled with the flat terrain throughout the
development, creates a situation in which many of the swales will have a fair
amount of water flowing in them during and immediately after a storm event.
Many residents perceive this as improper design. This is not the case. Similar
situations exist throughout Stillwater and indeed throughout the country. Given
the relatively small size of the lots, in some cases the swale takes up a
disproportionate area of the lot. This is simply the nature of the development.
Mr. Fitterman has requested that the City allow SEH to begin preparation of the
feasibility report and plans and specs. at his expense in order to expedite the
6th Addition project. Mr. Fitterman and builders in the area are showing good
progress towards fixing many of these problems either by regrading, changing
the storm sewer configuration, or altering the configuration of the swale.
Honoring Mr. Fitterman's request in cooperating on the 6th Addition will keep
the project moving, hopefully avoiding a project that would carry on through the
winter. I suggest Council may wish to cooperate with Mr. Fitterman on the 6th
Addition. The Council will still have the ability to withhold approval of the
plat, plans and specs, and award of the contract.
1
SEN
1
June 14, 1994
Mr. Klayton Eckles, P.E.
City Engineer
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mr. Eckles:
We are writing this letter to provide you with some additional background for the drainage
concerns that were expressed at the Council meeting on June 7. There were two concerns
regarding the vacant property between the Lily Lake Elementary School and County Road 5 and
the drainage from Lily Lake Elementary School onto the Highlands 3rd Addition. Both drainage
issues question the drainage from Lily lake Elementary School.
I would like to begin with the vacant property between the Lily Lake Elementary School and
County Road 5. There is a storm sewer outlet from a single catch basin in the existing parking
lot which discharges onto school property south of the building. That is, near the southwest
corner of the existing building. When this school was constructed, this was all Stillwater
Township property and did not fall under the City of Stillwater zoning and ordinances. The
outlet for the catch basin at the southwest corner of the school building is on school property.
In fact, this outlet actually discharges to the south. The natural drainage for the area flows both
southerly and westerly. Therefore, some water may overtop the ridge and flow down onto the
property in question. However, we do not feel that this is a direct discharge and causing erosion
problems on vacant property. This has been the natural drainage of the area and was not altered
at all by the construction of the Lily Lake Elementary School. In addition, the Cottages of
Stillwater which are southerly of the subject vacant property were designed to drain to the south.
There is a slope adjacent to the property line from the top of the Cottages development that
slopes towards the vacant property. However, there is no direct discharge from the
development. The amount of water contributing from this slope area is very minimal.
The undersigned, together with City staff, has had previous meetings with the perspective
developer for the vacant property between County Road 5 and the Lily Lake Elementary School.
The issue of the ponding area on their site has been raised numerous times. As a part of the
County Road 5 plans, an overflow pipe was to be constructed flowing south into the City
system. However, when the County requested an easement from the property owner, such that
the pipe could be constructed for an overflow of this pond, the property owner refused.
Therefore, the County decided not to construct this portion of the storm sewer. This would have
SHORT ELLIOTT
HENDRICKSON INC.
3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST PAUL. AfN 55110 612 490- 2000 800 325 -2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION
MINNEAPOLIS, MN ST CLOUD, MN
RE: Stillwater, Minnesota
Drainage Concerns
SEH No. A- STILL9408.01 �s
CHIPPEWA FALLS. WI MADISON, WI
Mr. Klayton Eckles
June 14, 1994
Page 2
provided a control for the pond level such that it could become an enhancement for any
proposed development on the site.
The second concern was expressed by residents living along Benson Boulevard West and the
northernmost segment of Highland Road. Their concerns were for discharge from the Lily Lake
Elementary School into a ditch or swale area which was constructed as part of the development
on the back lot lines. This swale and /or ditch discharges into a detention area which was
constructed by the developer in 1992 in the Highlands 2nd Addition. This detention area is
westerly of Benson Boulevard West. The discharge for this detention area was constructed
through the Cottages development into a detention area on the east side of County Road 5. This
small detention area on the east side of County Road 5 discharges into the larger detention basin
on the west side of County Road 5 in the Croixwood area. A discharge was constructed a
number of years ago for this larger detention basin on the west side of County Road 5 southerly
along County Road 5 to a ditch which eventually flows to Long Lake. It is prudent engineering
to use detention basins as much as possible to enhance water quality. It is now a requirement
of watershed districts that a new development must contain the excess runoff, therefore, making
detention areas an absolute requirement. The detention of increased runoff is basically the
difference between the runoff in the natural state and the runoff after the full development is
complete. By requiring that the difference in runoff is detained, it lessens the chance of
overloading downstream storm sewer systems and /or causing periodic flooding. Detention
areas can also enhance water quality because the design parameters require that designs provide
for detention time within the basin area between inflow and discharge at velocities calculated
to suspend colloidal particles thereby providing water cleansing. In addition to the above
quality enhancements, it is more economical to construct periodic detention basins such that the
downstream pipe size can be reduced.
The concern that citizens expressed for the ditch or swale area constructed on the back lot lines
was that there is a large amount of water coming from the Lily Lake Elementary School which
is keeping their lawns saturated after a storm and so forth. In addition to the catch basin
discharge referenced in the previous paragraph which is located at the southwest corner of the
school building, there is also an 18 inch PVC storm sewer discharging near the southeast corner
of the school building. This existing storm sewer drains the remainder of the Lily Lake
Elementary School site. This pipe is 18 inches in diameter and constructed at an approximately
0.20% grade. The discharge from this pipe is 5.2 cubic feet per second (cfs) and the velocity is
2.9 feet per second (fps). Typical storm sewer design requires a minimum of 2 fps for a self
cleaning velocity on a pipe flowing full. The 5.2 cfs discharge is also for a pipe flowing full.
There are many storms when this pipe will not flow full. When the swale area on the backyards
of the Highlands 2nd and 3rd Additions was designed, the discharge from the Lily Lake
Elementary School was included as part of the design criteria. The velocity and volume of the
water coming from this 18 inch pipe is not extreme.
The design of swale areas or open ditches for storm water conveyance is good engineering
practice. Any grassy area provides additional water treatment for storm water to remove silt
Mr. Klayton Eckles
June 14, 1994
Page 3
sediment and other impurities in the discharge water. In addition, there are economic reasons
for designing open ditches and swale areas. It is cheaper to construct a ditch or a swale than
it is to construct storm sewer pipe. Maintenance of swale areas is much easier and less costly
than maintaining a storm sewer system with pipe and structures. It is common engineering
practice and FHA requirements to have drainage easements and /or swales on side lot lines as
well as back lot lines. The Highlands additions that have been constructed were constructed on
the original Benson farm. This was an area that was tilled and even at one time included a race
track. Since the area was tilled, it obviously is quite flat and does not have much relief except
on the west edge of the Highland 2nd Addition where the detention area was graded. This was
always a natural detention area for the Benson farm property and was just enlarged and sloped
to meet the requirements for a detention area from the runoff of all the Highlands Additions.
Since it was farmland and relatively flat, the swales on the drainage areas between lots and back
lot lines will be relatively flat such that the velocities of water in these swale areas is quite low.
This provides for better sedimentation along the discharge route. Because of the slow velocities
in the swale areas, the yards may retain moisture for a day or two after a rain event. These
lawn areas will probably be green throughout the summer and require less watering than the
rest of the lawn areas.
All of the grading and storm water facilities for the Highland development were designed under
the latest engineering practices. We feel that the design meets the criteria for good engineering
design and it also meets the requirement of FHA "neighborhood" plans.
We hope this will provide you with additional background as you review the drainage concerns.
We would be more than pleased to assist you with your review and we will be happy to answer
any questions you may have at any time.
Sincerely,
Short Elliott Hendrickson Inc.
Richard E. Moore, P.E.
tlo
c: Steve Russell, Community Development Director
Nile Kriesel, City Coordinator
Barry Peters, SEH
l
JUN -16 -94 THU 16:45 GROUND DEVELOPMENT
1550 UTICA AVE. SO. 485 MPLS., MN. 55416 612.546 -2625
STEVE RUSSELL
CITY OF STILLWATER
216 NORHT FOURTH STREET
STILLWATER, MN. 55082
GROUND
CORPORATION
Re: THE HIGHLANDS OF STILLWATER 6TH ADDITION
Dear Steve,
FAX NO. 545+7321 P. 02
June 15, 1994
I respectfully petition the City of Stillwater, at the June 21, 1994 City Council Meeting, to
authorize S,E,H, to complete the Feasibility report and the Engineered Drawings for The
Hinglands of Stillwater 6th Addition.
I understand that this is a change in the normal procedure for the City so Ground Development,
Inc. will agree to pay all costs related to this request should the 6th Addition not be completed in
a timely manner.
Thank you again for your attention to this matter.
SCF:ais
Steviterman
President
DATE: June 1, 1994
P1 SCU S TON
Addition
MEMORANDUM
TO: Mayor and City Council
FROM: Klayton Eckles, City Engineer
RE: Petition for Improvement of the Highlands of Stillwater 6th
al /9 �j
Attached is a copy of a 100% of ownership petition for improvement of the
Highlands of Stillwater 6th Addition. The developer, Steve Fiterman, is anxious
to get the 6th Addition constructed this year. The next step of the process
would be to complete a feasibility report.
I recommend Council accept the attached petition and order staff to prepare the
feasibility study of the Highlands of Stillwater 6th Addition.
Stillwater, Minnesota
}4-0,(C( Zo 19 94
FORM OF PETITION FOR LOCAL IMPROVEMENT
(IF 100% OF OWNERSHIP PETITION)
To the City Council of Stillwater, Minnesota:
We, all owners of real property abutting on Benson Boulevard WEst Street,
between (i.e. north, south, etc.) line of Driving Park Road Street and
the line of Street hereby
petition that such. street is improved by The City of Stillwater
construction of street, sanitary sewer, storm sewer, watermain, etc, pursuant
to Minnesota Statutes, Chapter 429.
SIGNATURE OF OWNER
Ground Development, Inc.
Date:
DESCRIPTION OF PROPERTY
The Highlands of Stillwater 6th Addition
Examined, checked and found to be in proper form and to be signed by the
required number of owners of property affected by the making of the
improvement petitioned for.
City Clerk
I.
STATEMENT OF AUTHORITY AND PUBLIC PURPOSE
1.1 AUTHORITY. The City has authority pursuant to the Minnesota Tax
Increment Financing Act, found in 5469.174 to S469.179 of the Statues of
Minnesota as amended, to finance certain eligible costs with tax increment
revenues derived from tax increment finance districts established pursuant to the
Minnesota City Development District Act, found in S169.124 through S169.134 of
the Statutes of Minnesota as amended.
1.2 PUBLIC PURPOSE. The public purpose that is furthered by this
Agreement is the improvement of the tax base and the tax revenue generation
capacity of the City, the increased employment opportunities within the City, the
realization of comprehensive planning goals contained in the Comprehensive Plan,
and the revitalization of property to create an attractive and efficient area for
housing, commercial development and other related uses.
1.3 "BUT FOR" AND OTHER SPECIAL FINDINGS. That part of the property owned
by the Developer and proposed for development "the Redevelopment Area ")'is
located within Tax Increment Financing District No. 3, established on December
12, 1985, and modified February 21, 1989, to adopt a project and a project area,
a portion of which was intended for and was actually occupied by persons or
families of low and moderate income as defined in Minnesota Statutes Chapter
462A, as amended and, any other similar present or future federal, state or
municipal legislation. That the Redevelopment area was a part of the original
project but has remained undeveloped since the adoption of the program and the
Council finds that the fair market value of the improvements "Private
Improvements which are proposed to be constructed for commercial uses and for
CONTRACT FOR PRIVATE REDEVELOPMENT
THIS AGREEMENT, made this 21st day of June, 1994, between the CITY OF
STILLWATER "City a Home Rule Charter City of the Third Class, having its
office at City Hall, 216 North Fourth Street, Stillwater, Minnesota, and RICHARD
L. ZIMMERMAN and JANET ZIMMERMAN, husband and wife "Redeveloper 1008 Pine
Tree Trail, Stillwater, Minnesota.
uses other than low and moderate housing by the Redeveloper, does not consist of
more than one -third of the fair market value of the total improvements authorized
by the development plan for the project, and therefore, the development proposed
by the Redeveloper qualifies for tax increment assistance even though part of a
housing district adopted pursuant to Minnesota Statutes 5469.174, Subd. 11, and
that because of extraordinary costs associated with site development, soil
corrections, drainage improvements, landscaping costs and costs of installation
of utilities, roads, sidewalks and parking facilities, the project would not
occur without the Tax Increment assistance provided by this Agreement.
II.
DEFINITIONS
2.1 In this Agreement, the following definitions will
be used:
"Available Tax Increments" are those tax increments received in the six
months prior to a Scheduled Payment Date with respect to the Redevelopment
Property.
"Certificate of Completion" means the certification, in the form of the
certificate contained in Exhibit "C" attached and made a part of this Agreement.
"Construction Plans" means the plans, specifications, drawings and related
documents of the construction work to be performed by the Redeveloper on the
redevelopment property.
"Estimated Market Value" or "Estimated Market Valuation" means the market
value of the real property as determined by the County Assessor of the County of
Washington.
"Private Improvements" means the improvements described in this Agreement
and set forth in the plans that have been reviewed, approved and are on file in
City offices.
"Project Area" means the real estate described in Tax Increment Financing
District No. 3.
"Redevelopment Area" means the real estate described in the attached
Exhibit "A
TAX INCREMENT PAYMENTS
3.1 The City agrees to pay to the Redeveloper a sum not to exceed
$118,125.00 to be paid in fifteen (15) ual installments of $7,875.00, each
payable on the first day of
ch Ast and Feuer mmencing on Au��ist 1,
1� and ending on Fetal ry 1, 2004, (the "Scheduled Payment Dates the
amounts payable on the Scheduled Payment Dates being the scheduled payment. The
2
City shall have no obligation to make any schedule payment unless the Redeveloper
has received or is entitled to receive by August 1, 1995, a certificate of
completion.
3.2 Each payment shall be made by check or draft made payable to the
Redeveloper and mailed to the Redeveloper at 1008 Pine Tree Trail, Stillwater,
Minnesota 55082. The Redeveloper may designate different addresses to which the
payment shall be sent.
3.3 The scheduled payments due on any Scheduled Payment Date is payable
solely from and only to the extent that the City shall have received, as of the
Scheduled Payment Date, available tax increments.
3.4 The City shall pay on each Scheduled Payment Date the lesser of the
available tax increments or the total scheduled payments due on that date.
3.5 This obligation shall not be payable from or constitute a charge upon
any funds of the City and the City shall not be subject to any liability or be
deemed to have obligated itself to pay from any funds except the available tax
increment.
3.6 The Redeveloper shall never have or be deemed to have the right to
compel any exercise of any taxing power of the City and neither any Council
member, officer, employee or agent of the City shall be personally liable for the
payment of any funds.
IV.
REDEVELOPER ACTION
4.1 The Redeveloper shall construct or shall cause to be constructed on
the Redevelopment Property a retail center as described by the Redeveloper and
approved by the City in proceeding PUD /94 -4 on April 5, 1994.
4.2 That the value of the vacant real estate before construction of the
Redeveloper's project according to the 1994 Washington County Assessment is
$79,300.
4.3 The estimated market value of the Redeveloper's completed project
according to the Washington County Assessor is estimated to be $384,000,
representing a land value of $134,900 and a building value of $248,100.
3
V.
ELIGIBLE COSTS
5.1 The Redeveloper has provided to the City assurances satisfactory to
the City that the tax increment funds being paid to the Redeveloper are for the
reimbursement of costs incurred by the Redeveloper that are legally permissible
and qualifying costs and are eligible for reimbursement by the City pursuant to
the Minnesota Tax Increment Financing Act.
5.2 The Redeveloper's statement of eligible costs dated June 1993,
is attached as Exhibit "D
VI.
NOT FOR SPECULATION
6.1 The Redeveloper promises to the City that this project is not being
built for speculation.
VII.
CONDITIONS PRECEDENT TO CITY RESPONSIBILITY
7.1 The responsibility to provide the tax increment financing assistance
set forth in this Agreement is contingent upon the happening of the following
events:
A. Approval of the Redeveloper's constructions plans by the
Stillwater Building Official, the Stillwater Community Development
Director and, if required, pursuant to Stillwater Ordinances, the approval
of the development plans by the Planning Commission or the City Council.
B. The granting by the city to the Redeveloper a certificate of
completion of the project without any substantial deviation from the plans
on file with the City.
VIII.
8.1 Execution by the Redeveloper of an Assessment Agreement substantially
in the form of assessment agreement contained in Exhibit "B
Ix.
GENERAL PROVISIONS
9.1 SUBORDINATION. The City agrees to subordinate its rights under this
4
ti
Agreement to the holder of any first mortgage on the property.
9.2 NOTICES SHALL BE GIVEN BY U.S. MAIL OR PERSONALLY DELIVERED. In the
case of the Redeveloper, to be addressed to or delivered personally at 1008 Pine
Tree Trial, Stillwater, Minnesota, and in the case of the City, addressed to or
delivered personally to the City Coordinator of the City, City Hall, 216 North
Fourth Street, Stillwater, Minnesota. Each party may, by notice to the other,
designate different addresses.
B.
EVENTS OF DEFAULT
10.1 The following shall be events of default:
A. Failure by the Redeveloper to pay, when due, any real estate
taxes and special assessments duly levied by the appropriate taxing
jurisdictions in an amount based upon the market value of at least the
amounts set forth in the Assessment Agreement.
B. Failure by the Redeveloper to complete construction of the
improvements pursuant to the terms and conditions of this Agreement.
C. Failure to satisfy any condition precedent set forth in Article
VII. of this Agreement.
%I.
REMEDIES ON DEFAULT
11. 1 When an event of default occurs, the City may take one or more of
the following actions:
A. Suspend its performance under this Agreement until it receives
assurances from the Redeveloper that it will cure the default and continue
its performance under the Agreement.
B. Withhold the Certificate of Completion.
C. Withhold any scheduled tax increment payments.
D. Terminate this Agreement thereby rendering void any covenants,
promises or approvals contained in this Agreement, including the payment
of future installments of tax increments.
E. Take whatever action, including legal, equitable or
5
administrative necessary to protect the City, including the right of the
City to collect any unpaid public costs associated with the project by
certifying the total of the costs in the year in which they are due to the
County Auditor for collection with the real estate taxes.
XII.
EXPIRATION DATE
12.1 This Agreement shall expire upon an event of default as defined in
this Agreement, or if all conditions precedent to City's responsibility pursuant
to this Agreement have not been substantially completed within two (2) years from
the effective date of this Agreement, or upon the final payment to the
Redeveloper of the scheduled tax increment payments, whichever occurs first.
XIII.
EFFECTIVE DATE
13.1 This Agreement shall be effective June 21, 1993.
IN WITNESS WHEREOF, the City has caused this Agreement to be executed in
its corporate name by its duly authorized officers and sealed with its corporate
seal. The Redeveloper has executed this Agreement the day and year first above
written.
6
CITY OF STILLWATER
Charles M. Hooley, its Mayor
Morli Weldon, its City Clerk
REDEVELOPER
Richard L. Zimmerman
Janet Zimmerman
STATE OF MINNESOTA
ss.
COUNTY OF WASHINGTON)
On this day of 1994, before me, a Notary Public within
and for said County, appeared Charles M. Hooley and Morli Weldon, to me
personally known who, being duly sworn, did say that they are the Mayor and City
Clerk named in the foregoing instrument and that this instrument was signed as
the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal
corporation.
STATE OF MINNESOTA
ss.
COUNT OF WASHINGTON)
This instrument was drafted by:
David T. Magnuson #66400
MAGNUSON LAW FIRM
The Grand Garage Gallery
324 South Main Street, Suite 260
P.O. Box 438
Stillwater, MN 55082
(612) 439 -9464
Notary Public
On this day of 1994, before me, a Notary Public within
and for said County, appeared Richard L. Zimmerman and Janet Zimmerman, husband
and wife, to me personally known who, being duly sworn, did say that he is the
individual named in the foregoing instrument and that this instrument was signed
as his free act and deed.
Notary Public
EXHIBIT "A"
DESCRIPTION OF PROPERTY
Outlot A, Orleans Addition, according to the plat on file and of record in the
Office of the Register of Titles, Washington County, Minnesota, also known as PID
110650 -2000.
EXHIBIT "B"
ASSESSMENT AGREEMENT
AND
ASSESSOR'S CERTIFICATE
BETWEEN
THE CITY OF STILLWATER, MINNESOTA
AND
RICHARD L. ZIMMERMAN
AND
COUNTY ASSESSOR OF THE COUNTY OF WASHINGTON
Drafted by:
David T. Magnuson, #66400
MAGNUSON LAW FIRM
The Grand Garage Gallery
324 South Main Street, Suite 260
P.O. Box 438
Stillwater, MN 55082
(612) 439 -9464
ASSESSMENT AGREEMENT
THIS AGREEMENT, made on or as of the 21st day of June, 1994, between The
City of Stillwater, Minnesota, a municipal corporation (the "City Richard L.
Zimmerman, (the "Redeveloper and the County Assessor of the County of
Washington (the "Assessor
WITNESSETH, that
WHEREAS, on or before the date hereof, the City and Redeveloper have
entered into a Contract for Private Redevelopment for the real property located
in the City of Stillwater, hereinafter referred to as the "Redevelopment
Property" and legally described in Schedule "A and
WHEREAS, it is contemplated that pursuant to the Redevelopment Contract the
Redeveloper will construct a retail center building upon the Redevelopment
Property (the "Minimum Improvements and
WHEREAS, the City and Redeveloper desire to establish a minimum market
value for Redevelopment Property and the Minimum Improvements to be constructed
thereon, pursuant to Minnesota Statutes, Section 469.177, Subdivision 8; and
WHEREAS, the City and the Assessor have reviewed the preliminary plans and
specifications for the Minimum Improvements which it is contemplated will be
erected;
NOW THEREFORE, the parties to this Agreement, in consideration of the
promises, covenants and agreements made by each to the other, do hereby agree as
follows:
1. That the market value of the vacant real estate before any
improvements according to the 1994 assessment is $79,300.00.
2. Upon substantial completion of construction of the above referenced
Minimum Improvements by the Redeveloper, as evidenced by the
delivery to the Redeveloper from the City of the Certificate of
Completion (as defined in the Redevelopment Contract), the minimum
market value which shall be assessed for the Redevelopment Property
described in Schedule A, with the Minimum Improvements constructed
thereon, for ad valorem tax Schedule A, with the Minimum
Improvements constructed thereon, for ad valorem tax purposes,shall
be $384,000.00. The parties to this Agreement expect that the
construction of the Minimum Improvements will be completed on or
before December 31, 1995, but that substantial completion for
purposes of assessment will be completed by August 31, 1995.
2. The minimum market value shall be of no further force and effect and
this Agreement shall terminate on the date when the Redevelopment
Contract either expires or terminates.
3. This Agreement, with the Redevelopment Contract, shall be promptly
recorded by the Redeveloper with a copy of Minnesota Statutes,
Section 469.177, Subdivision 8, set forth in Schedule B hereto. The
Redeveloper shall pay all costs of recording.
4. Neither the preambles nor provisions of this Agreement are intended
to, nor shall they be construed as, modifying the terms of the
Redevelopment Contract between the City and the Redeveloper.
5. This Agreement may be simultaneously executed in several
counterparts, each of which shall be an original and all of which
shall constitute but one and the same instrument.
6. This Agreement shall be governed by and construed in accordance with
the laws of the State of Minnesota.
STATE OF MINNESOTA
ss.
COUNTY OF WASHINGTON)
THE CITY OF STILLWATER, MINNESOTA
By:
Charles M. Hooley, Its Mayor
BY:
BY:
BY:
Notary Public
Notary Public
Morli Weldon, Its Clerk
REDEVELOPER
Richard L. Zimmerman
Janet Zimmerman
STATE OF MINNESOTA
ss.
COUNTY OF WASHINGTON)
On this day of 1994 before me, a Notary Public within
and for said County, personally appeared Charles M. Hooley and Morli Weldon, to
me personally known, who, being by me duly sworn, did say that they are the Mayor
and City Clerk of the City of Stillwater, that said instrument was signed on
behalf of said City by authority of its Council; and said Mayor and City Clerk
acknowledged said instrument to be the free act and deed of said City.
On this day of 1994, a Notary Public within and for
said County, personally appeared Richard L. Zimmerman and Janet Zimmerman,
Husband and Wife, to me personally known, who, being duly sworn,did say that he
is the Redeveloper, that said instrument was signed on behalf of said Redeveloper
and Richard L. Zimmerman and Janet Zimmerman acknowledged said instrument to be
the free act and deed of the Redeveloper.
STATE OF MINNESOTA
ss.
COUNTY OF WASHINGTON)
CERTIFICATION
BY COUNTY ASSESSOR
The Undersigned, having reviewed the plans and specifications for the
improvements to be constructed and the market value assigned to the land upon
which the improvements are to be constructed, and being of the opinion that the
minimum market value contained in the foregoing Agreement appears reasonably,
hereby certified as follows: The undersigned Assessor, being legally responsible
for the assessment of the property described in Schedule "A hereby certifies
that the market value assigned to such land and improvements upon completion of
the improvements to be constructed thereon shall not be less than $384,000.00
until termination of this Agreement.
County Assessor, Washington County
The foregoing instrument was acknowledged before me this day of
1994, by County Assessor of the County of
Washington.
Notary Public
STATE OF MINNESOTA
ss.
COUNTY OF WASHINGTON)
EXHIBIT "C"
CERTIFICATE OF COMPLETION
WHEREAS, the City of Stillwater, Minnesota, a municipal corporation (the
"City entered into a certain Contract for Private Redevelopment with Richard
L. Zimmerman (the "Redeveloper dated as June 21, 1994, (the "Agreement)) and
recorded in the Office of the County Recorder or the Registrar of Titles in and
for the County of Washington and State of Minnesota, as Document Number
which provided for the development of the following land
described in Schedule "A" in the County of Washington and the State of Minnesota,
to -wit (such tract or parcel of land hereinafter referred to as the "Property
NOW THEREFORE, this is to certify that all building construction and other
physical improvements specified to be done and made by the Redeveloper have been
completed.
Dated this day of 1995.
THE CITY OF STILLWATER
By:
By:
Charles M. Hooley, Its Mayor
Morli Weldon, Its Clerk
On this day of ,1994, before me, a Notary Public within and
for said County, personally appeared Charles M. Hooley and Morli Weldon, to me
personally known, who, being by me duly sworn, did say that they are the Mayor
and City Clerk of the City of Stillwater, that the instrument was signed on
behalf of Stillwater, that the instrument was signed on behalf of the City by
authority of its Council; and the Mayor and City Clerk acknowledged the
instrument to be the free act and deed of the City.
Notary Public
SCHEDULE "A"
DESCRIPTION OF PROPERTY
Outlot A, Orleans Addition, according to the plat on file and of record in the
Office of the Register of Titles, Washington County, Minnesota, also known as PID
#10650 -2000.
SCHEDULE "B"
Section 469.177, Subd. 8. Assessment agreements. An
authority may, upon entering into a development or redevelopment
agreement pursuant to section 469.176, subdivision 5, enter into
a written assessment agreement in recordable form with the
developer or redeveloper of property within the tax increment
financing district which establishes a minimum market value of
the land and completed improvements to be constructed thereon
until a specified termination date, which date shall be not later
than the date upon which tax increment will no longer be remitted
to the authority pursuant to section 469.176, subdivision 1. The
assessment agreement shall be presented to the county assessor,
or city assessor having the powers of the county assessor, of the
jurisdiction in which the tax increment financing district is
located. The assessor shall review the plans and specifications
for the improvements to be constructed, review the market value
previously assigned to the land upon which the improvements are
to be constructed and, so long as the minimum market value
contained in the assessment agreement appears, in the judgment of
the assessor, to be a reasonable estimate, shall execute the
following certification upon such agreement:
The undersigned assessor, being legally
responsible for the assessment of the above
described property upon completion of the
improvements to be constructed thereon,
hereby certifies that the market value.
assigned to such land and improvements upon
completion shall not be less than
Upon transfer of title of the land to be developed or
redeveloped from the authority to the developer or redeveloper,
such assessment agreement, together with a copy of this
subdivision, shall be filed for record and recorded in the office
of the county recorder or filed in the office of the registrar of
titles of the county where the real estate or any part thereof is
situated. Upon completion of the improvements by the developer
or redeveloper, the assessor shall value the property pursuant to
Section 273.11, except that the market value assigned thereto
shall not be less than the minimum market value contained in the
assessment agreement. Nothing herein shall limit the discretion
of the assessor to assign a market value to the property in
excess of the minimum market value contained in the assessment
agreement nor prohibit the developer or redeveloper from seeking,
through the exercise of administrative and legal remedies, a
reduction in market value for property tax purposes; provided,
however, that the developer or redeveloper shall not seek, nor
shall the city assessor, the county assessor, the county auditor,
any board of review, any board of equalization, the commissioner
of revenue or any court of this state grant a reduction of the
market value below the minimum market value contained in the
4.6
assessment agreement during the term of the agreement filed of
record regardless of actual market values which may result from
incomplete construction of improvements, destruction or
diminution by any cause, insured or uninsured, except in the case
of acquisition or reacquisition of the property by a public
entity. Recording or filing of an assessment agreement complying
with the terms of this subdivision shall constitute notice of the
agreement to any subsequent purchaser or encumbrancer of the land
or any part thereof, whether voluntary or involuntary, and shall
be binding upon them.
37
MEMORANDUM
TO: Mayor and City Council
FROM: City Coordinator
RE: Fireworks Contract (Banner Fireworks Display Company)
DATE: June 17, 1994
Accompanying this memo is the agreement the City is being asked to sign in
order to have Banner Fireworks Display Co. put on the 4th of July fireworks
display. As you know CUB Foods has generously offered to pay for this year's
display. They are trying to fund and organize a display that will be similar
to last year's sesquicentennial display "event".
The cost and alternate dates have been left blank because we (CUB and Banner)
are still working on these items. Hopefully I will have these items for you at
the meeting Tuesday.
FIREWORKS DISPLAY CONTRACT
BANNER FIREWORKS DISPLAY CO.
THIS CONTRACT, entered this day of 19 94 by and between Banner Fireworks
Display Company, 9640 271st Avenue, Zimmerman, Minnesota 55398 (hereinafter "Banner") and
City of Stillwater.
1. Banner, for and in consideration of the sum of to be paid as hereinafter set
forth, agrees to furnish to Customer one (1) Fireworks Display Program to be given on
July 4, 19 94 beginning at dark (approximately 10:00 P.M.). The parties agree that
should inclement weather prevent the display program on the day specified above, the
display will be given on beginning at dark (approximately 10:00
P.M.).
2. Banner agrees to provide, at Banner's expense, all personnel and equipment needed
to prepare, fire and cleanup said display. Banner shall be fully in- charge of and
responsible for the preparation, firing, inspection of the fallout area and disposal of any
unfired fireworks for the said display. Customer agrees to fumish, at its cost, to
Banner, sufficient space for the safe and proper presentation of the fireworks and
necessary police protection. Banner agrees to complete its inspection of the fallout
area by 10:00 A. M. the day after said display is given.
3. In the event Customer cancels the program entirely, for any reasons, Customer agrees
to pay Banner 5 percent of this Contract, and Banner shall retain ownership of all
fireworks. Notice of such cancellation shall be given to Banner at least 48 hours before
the program is scheduled.
4. Upon execution of this Contract, Customer shall make a payment of
5. Banner agrees to provide, at its expense, Public Liability and Property Damage
Insurance in the amount of $300,000 in favor of the City of Stillwater. A Certificate
evidencing liability insurance must be provided to the Customer with the above named
as additional insured, and shall not exclude clean -up of the Fireworks Display.
6. Banner agrees to obtain the required permits for the said fireworks display. The
Customer agrees to reimburse Banner for the cost to obtain such permits. The
Customer further agrees to obtain required permits for the display firing site.
7. Banner agrees to fully comply with all applicable National Fire Protection Association
(NFPA) codes and standards in effect at the time of the display and to comply with all
provisions of the Uniform Fire Code. Banner agrees that it shall be solely responsible
for the immediate and safe disposal of any fireworks that remain unfired after the
display is concluded.
8. The parties agree that this Contract shall not be construed as intending to effect a
partnership, nor a joint venture. Each party agrees that it shall be responsible for its
separate and individual debts. Both parties acknowledge that there are no
agreements, except as are contained herein. Any amendments to this Contract shall
be in writing and executed by the parties in the same manner at this Contract.
By:
Its:
9. In the event Customer fails to pay any amounts due under this Contract, the costs of
collection, including reasonable attomey's fee, shall be paid by the Customer.
10. This Contract shall be interpreted under the Laws of the State of Minnesota and any
disputes arising out of this Contract shall be resolved by arbitration through and in
accordance with the rules of the American Arbitration Association.
11. The parties mutually and severally guarantee the terms, conditions, and payments of
this Contract which shall be binding upon the parties heirs, executors, administrators,
successors and assigns.
12. Other provisions: City will provide two (21 truck loads of sand to be on site
evening of July 3. 1994_
IN WITNESS WHEREOF, Banner and Customer, by and through their authorized agents, have executed this
Agreement of the date first shown above.
BANNER FIREWORKS DISPLAY CO.
CUSTOMER
Customer
Print or Type Name
Title
Organization
DATE: June 17, 1994
MEMORANDUM
TO: Mayor and City Council
FROM: City Coordinator
RE: Amendment to Cit.(Code to Require As Built Surveys and Escrow
Deposits
City staff are in the process of developing an ordinance which would require the
submittal of as -built surveys and escrow deposits on developed land to ensure
that final (landscaped and sodded) grades are consistent with approved
subdivisions. Some of the problems we have had with the Highlands development
may have been prevented if these requirements had been in place (although as
Klayton explained in another memo to the Council, the problems in the Highlands
development are not extreme and should be resolved shortly)
Staff is recommending the first reading of the ordinance and this is on the
agenda for the meeting Tuesday.
June 15, 1994
B. Watermains
SHORT ELLIOTT
HENDRICKSON INC.
Honorable Mayor and City Council
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612 490 -2000 800 325 -2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION
Dear Mayor and Council Members:
The City has received a petition for the construction of City improvements to serve the
Myrtlewood Plat located north of C.S.A.H 12 (Myrtle Street) in central Stillwater. The petition
was presented by the owner of the property requesting improvements to serve the proposed 9
lot development. The project will not require assessment against adjacent properties, so a Public
Hearing will not be required. The City Council, at the May 3, 1994 Council meeting, authorized
the preparation of a feasibility report. Drawing Number 1 shows the Project Location.
Improvements petitioned for include the extension of existing sanitary sewer, watermain, storm
sewers and streets. Services to serve the adjacent lots will also be required.
PROPOSED IMPROVEMENTS
A. Sanitary Sewer
The sanitary sewer extensions will consist of the connection to an existing manhole
located at Myrtle Street and Birchwood Street. An 8" main will be extended at minimum
grade to the west, along the Myrtle Street ditch to the proposed plat. The 8" main will
then be extended northerly into the plat to serve the adjacent lots.
Four inch services will be constructed to each lot. Drawing No. 2 shows the sanitary
sewer improvements.
The watermain improvements will consist of connecting to the existing main located at
Myrtle Street and Birchwood Street and extending a 6" watermain along the north ditch,
maintaining a minimum of 7.5 feet of cover. The main will then be extended northerly
into the proposed plat, dead ending in the cul -de -sac. Hydrants will be placed
throughout the project to provide for fire protection and for maintenance.
MINNEAPOLIS, MN ST CLOUD, MN
RE: Stillwater, Minnesota
Myrtlewood
Utilities and Streets
SEH File No. HUELS9401
,eta- 30 tf
CHIPPEWA FALLS, WI MADISON, WI
ti
C. Streets
D. Drainage
ESTIMATED COSTS
COST RECOVERY
Honorable Mayor and City Council
June 7, 1994
Page 2
One inch water services will be extended to each lot. Drawing No. 2 shows the
watermain improvements.
Street construction will consist of the typical City standards, a 32 foot width and
mountable concrete curb and gutters, terminating in a 46 foot radius cul -de -sac to
facilitate turning of emergency vehicles. Street grades drain the runoff from the road,
south to Myrtle Street, emptying into the existing ditch. Drawing No. 3 shows the street
improvements.
Storm sewer construction will be minimal for the proposed plat. Grades are set to
surface drain approximately half of the lots to the street, which will drain southerly
toward the Myrtle Street ditch. Backyard runoff on the westerly lots is toward the
existing pond. The easterly lots drain to a low area created in the back yards between
the proposed plat and the existing plat to the east. The ponding areas are sized to
handle the excess runoff created from the new impervious surfaces (roofs and
driveways), restricting runoff to pre- development conditions. A storm sewer pipe will
be extended south from the retention pond along the east side of the plat to the Myrtle
Street ditch. Drawing No. 3 shows the drainage facilities and storm sewer improvements.
The total estimated project cost for the Myrtlewood Plat improvements is $144,370. These costs
are broken down as follows:
1) Street and Drainage $88,672
3) Sanitary Sewer 28,883
4) Watermain 26,185
Total $144,370
The total project costs include 35% for contingencies, engineering, fiscal, administration and legal
costs. Attached is a copy of the engineers estimate.
Project costs are recovered through special assessments levied against the lots within the plat.
The estimated per lot assessment for the Myrtlewood plat based on the estimated $144,370
project costs and the 9 lots is $16,041.11. Attached is a copy of the Mock Assessment roll for the
proposed improvements.
Honorable Mayor and City Council
June 7, 1994
Page 3
PROJECT SCHEDULE
The project does not affect properties outside of the Myrtlewood plat. A Public Hearing will not
be required. The following is the estimated schedule:
bcp-
Attachments
Council accepts report
and orders preparation
of plans and specifications
Approve plans and specifications
and authorize advertisement for
bids
June 21, 1994
July 19, 1994
Advertise in local paper and
Construction Bulletin July 22 29,1994
Receive bids August 1, 1994
Council awards contract August 2, 1994
Begin construction August 15, 1994
Complete construction October 15, 1994
Assessment Hearing October, 1994
CONCLUSION AND RECOMMENDATIONS
The project is feasible and should be constructed as described above.
Sincerely,
Barry C. Peters, P.E.
Honorable Mayor and City Council
City of Stillwater
February 26,1993
Page No. 4
I hereby certify that this Report was prepared by me our under my direct
supervision and that I an a duly Registered Professional Engineer under the laws
of the State of Minnesota.
Date:
REG.NO. 14148
r
REVIEWED BY: ,4-0 -4!
DATE: 1 ES-
STILLWATER, MINNESOTA
RICHARD HUELSMANN
MYRTLEWOOD
ENGINEERS ESTIMATE
SEH FILE NO. HUELS9401
SANITARY SEWER
EST. UNIT
ITEM UNIT QUANT. PRICE TOTAL
STREETS AND DRAINAGE
1 MOBILIZATION LS 1 3,500.00 3,500.00
2 SITE GRADING C.Y. 11000 2.25 24,750.00
3 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 940 7.00 6,580.00
4 TYPE 41 WEARING COURSE TON 250 20.00 5,000.00
5 TYPE 31 BINDER COURSE TON 250 22.00 5,500.00
6 BIT. MATERIAL FOR TACK GAL 102 1.65 168.30
7 D418 CONC. CURB GUTTER L.F. 1060 5.00 5,300.00
8 SEEDING AC. 3 1,200.00 3,600.00
9 SODDING, TYPE EROSION CONTROL S.Y. 350 2.00 700.00
10 SILT FENCE, HEAVY DUTY L.F. 1200 3.00 3,600.00
11 BALE CHECKS EACH 20 8.00 160.00
12 12" RCP STORM SEWER L.F. 250 16.00 4,000.00
13 12" RCP APRON EACH 2 400.00 800.00
14 RIP RAP C.Y. 45 45.00 2,025.00
EST. STREET AND DRAINAGE CONSTRUCTION $65,683.30
35% ENG. ADMIN., LEGAL 22,989.16
EST. STREET AND DRAINAGE PROJECT COST
EST. SANITARY SEWER CONSTRUCTION
35% ENG. ADMIN., LEGAL
EST. SANITARY SEWER PROJECT COST
PAGE NO. 1
ENGINEERS ESTIMATE
06/07/94
$88,672.46
15 CONNECT TO EXISTING SAN. SEWER EA. 1 400.00 400.00
16 STANDARD MANHOLE EA. 5 950.00 4,750.00
17 8 "x4" PVC WYE EA. 9 35.00 315.00
18 8" PVC SAN. SEW. 0 -12 L.F. 965 12.00 11,580.00
19 EXTRA DEPTH MANHOLE L.F. 12 75.00 900.00
20 4" PVC SERVICE L.F. 375 6.00 2,250.00
21 COURSE FILTER AGGREGATE TON 200 6.00 1,200.00
$21,395.00
7,488.25
$28,883.25
STILLWATER, MINNESOTA
RICHARD HUELSMANN
MYRTLEWOOD
ENGINEERS ESTIMATE
SEH FILE NO. HUELS9401
WATERMAIN
22 WET TAP W /GATE VALVE EA. 1 1,500.00 1,500.00
23 6" GATE VALVE BOX EA. 1 350.00 350.00
24 1" CITY INSTALLED CORPORATION STOPS EA. 9 75.00 675.00
25 EXCAVATION FOR CITY INSTALLED CORPORATIO EA. 9 20.00 180.00
26 1" CURB STOP BOX EA. 9 60.00 540.00
27 HYDRANT EA. 2 1,100.00 2,200.00
28 6" DIP WATERMAIN L.F. 1010 12.00 12,120.00
29 1" COPPER L.F. 320 6.00 1,920.00
30 DIP FITTINGS LBS 210 1.80 378.00
EST. WATERMAIN CONSTRUCTION $19,863.00
35% ENG. ADMIN., LEGAL 6,952.05
EST. WATERMAIN PROJECT COST
TOTAL PROJECT COST $144,370.76
PAGE NO. 2
ENGINEERS ESTIMATE
06/07/94
$26,815.05
MOCK ASSESSMENT ROLL
MYRTLEWOOD
STILLWATER, MINNESOTA
SEH FILE NO. HUELS9401
ENGINEER'S ESTIMATE
PAGE NO. 1
1
PARCEL NO.
NO. OWNER ADDRESS CITY STATE ZIP LOTS RATE/LOT TOTAL
9029 -215 RICHARD HUELSMANN 12610 NORTH 62ND ST. STILLWATER MN. 55082 9 16,041.11 144,369.99
TOTAL $144,369.
Trq C porf
P
c.
JECT
07'
62ND ST.
N. \NN
Mc K u sic
0F,1 RI GE R
O NRVE
e
E
ORLE
PINE S
CR0 IXW00 gt YD.
RE
NS 51
1
Ley
La e
66
36
[ILL
IN
66;
D
1
1
1
FILE NO
HvEusg
p \NG.N'
1—
1
I
l POND
STILLWATER, MINNESOTA
LOT r
SHED I
B E REA OVED
L 1 1JJr j1
LOT 6
7/
1 r
Z i
I L
•T 7 i�
Nf
h PCyl
0,r
0
C�r �O A
s
5
L ON
ARAGE HOU5_
CKUNDER1 STORY-
WPM
ON ED
ne7
4_
5
rrl
6 z
PIO
0
P-
'l f i
vi_
10
-250 L.F. 12 "RC'R O 0.4%
11
12
a
U
100 0 E0 200
50
SCALE 1 INCH 100 FEET
ASEH MYRTLEWOOD SANITARY SEWER WATER
FILE NO.
HUELS9401
DATE
6/7/94
OF et t OVS
POND
LOT 6
p 'P0,0
Off.
O 4'
Fg.
LOT
Qv,
STILLWATER, MINNESOTA
`k /jS
T )1
1/4PA
C A
4�
�F
LC¢CK ON
ARAGE HODS_
CKUNDERI STORY
W/WA
ENGIN£ERSI ARCHI7EC7SI PLANNERS
4_
5 J
rThi
6
O 0
m
Z 4
8
250 L.F. 12 "R O 0.4%
11
C O C
12
41
0
4SEH MYRTLEWOOD
1 1 I
100 0 100. 200
SCALE 7 INCH 100 FEET
STREET STORM SEWER
RLE NO.
HUMS9
DATE
6/7/94
MEMORANDUM
TO: Mayor and City Council
FROM: City Coordinator
RE: 1994 /95 Labor Agreement with Police, Local 320
DATE: June 17, 1994
Accompanying this memo is the 1994/95 labor agreement between the City and
Police Local 320. I believe the agreement includes the changes previously agreed
to by the City (and accepted by the Union) I would recommend approval of the
agreement.
e/c
LABOR AGREEMENT
BETWEEN
THE CITY OF STILLWATER
AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEES' UNION, LOCAL NO. 320
January 1, 1994 through December 31, 1995
TABLE OF CONTENTS
ARTICLE PAGE
I PURPOSE OF AGREEMENT 1
II RECOGNITION 1
III DEFINITIONS 1
IV EMPLOYER SECURITY 2
V EMPLOYER AUTHORITY 2
Vi UNION SECURITY 2
VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE 3
Vill SAVINGS CLAUSE 5
IX SENIORITY 6
X DISCIPLINE 6
XI CONSTITUTIONAL PROTECTION 7
XII OVERTIME 7
XIII COURT TIME 7
XIV CALL BACK TIME 7
XV WORKING OUT OF CLASSIFICATION 3
XVI SICK LEAVE 8
XVII SEVERANCE PAY 10
XVIII HOLIDAYS 11
XIX VACATIONS 11
XX UNIFORMS 11
XXI INSURANCE 12
XXI1 LONGEVITY /EDUCATIONAL INCENTIVE 12
XXIII UNION STEWARD 13
XXIV MILITARY LEAVE 14
XXV WAIVER 14
XXVI HOURS OF EMPLOYMENT 14
XXVII DURATION 14
APPENDIX A WAGE SCHEDULE 16
LABOR AGREEMENT
BETWEEN
THE CITY OF STILLWATER
AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEES' UNION, LOCAL NO. 320
ARTICLE I PURPOSE OF AGREEMENT
This AGREEMENT is entered into as of January 1, 1994 between the City of Stillwater, hereinafter called the
EMPLOYER, and the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320,
hereinafter called the UNION.
It is the intent and purpose of this AGREEMENT to:
1.1 Assure sound and mutually beneficial working and economic relationships between the parties
hereto;
1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S
interpretation and/or application; and
1.3 Place in written form the parties' agreement upon the terms and conditions of employment for
the duration of the AGREEMENT.
ARTICLE II RECOGNITION
2.1 The EMPLOYER recognizes the UNION as the exclusive representative, under Minnesota
Statutes, Section 179.71, Subdivision 3, for all police personnel in the following job
classifications:
POLICE OFFICER POLICE SERGEANT JUVENILE OFFICER INVESTIGATOR
2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion
of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services
for determination.
ARTICLE III DEFINITIONS
3.1 UNION: The Minnesota Teamsters Public and Law Enforcement Employees Union, Local No.
320.
3.2 UNION MEMBER: A member of the Minnesota Teamsters Public Law Enforcement Union,
Local No. 320.
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The City of Stillwater Police Department.
3.5 EMPLOYER: The City of Stillwater.
3.6 CHIEF: The Chief of the City of Stillwater Police Department.
3.7 UNION OFFICER: Officer elected or appointed by the Minnesota Teamsters Public and Law
Enforcement Employees Union, Local No. 320.
3.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of the
employee's scheduled shift.
3.9 SCHEDULED SHIFT: A consecutive work period including two rest breaks and a Lunch break.
3.10 REST BREAKS: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.11 LUNCH BREAKS: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.12 PROBATIONARY PERIOD: Newly hired employees shall serve a probationary period of one
year (12 months from the date of hire). Probationary employees may be terminated at the sole
discretion of the EMPLOYER.
ARTICLE IV EMPLOYER SECURITY
The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in
or support any strike, slow -down or other interruption of or interference with the normal functions of the
EMPLOYER.
ARTICLE V EMPLOYER AUTHORITY
5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower,
facilities and equipment; to establish functions and programs; to set and amend budgets; to
determine the utilization of technology; to establish and modify the organizational structure; to
select, direct and determine the number of personnel; to establish work schedules and to
perform any inherent managerial function not specifically limited to this AGREEMENT.
5.2 Any term and condition of employment not specifically established or modified by this
AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish
or eliminate.
ARTICLE VI UNION SECURITY
6.1 The EMPLOYER shall deduct from the wages of employees who authorize such deduction in
writing an amount necessary to cover monthly UNION dues or a "fair share" deduction as
provided by Minnesota Statutes 179.65, Subdivision 2, if the employee elects not to become a
member of the UNION. Such monies shall be remitted as directed by the UNION.
6.2 The UNION may designate employees from the bargaining unit to act as a Steward and an
alternate and shall inform the EMPLOYER in writing of such choice and changes in the position
of Steward and/or alternate.
6.3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION
notices and announcements.
6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims,
suits, orders or judgments brought or issued against the EMPLOYER as a result of any action
taken or not taken by the EMPLOYER under the provisions of this Article.
ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE
7.1 DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the interpretation or application of the
specific terms and conditions of the AGREEMENT.
7.2 UNION REPRESENTATIVES
The EMPLOYER will recognize representatives designated by the UNION as the grievance
representatives of the bargaining unit having the duties and responsibilities established by this
Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION
representatives and of their successors when so designated, as provided by Section 6.2 of this
AGREEMENT.
7.3 PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER that the processing of
grievances as hereinafter provided is limited by the job duties and responsibilities of the
employee and shall therefore be accomplished during normal working hours only when
consistent with such employee duties and responsibilities. The aggrieved employee and a
UNION representative shall be allowed a reasonable amount of time without loss in pay when
a grievance is investigated and presented to the EMPLOYER during normal working hours
provided the employee and the UNION representative have notified and received the approval
of the designated supervisor who has determined that such absence is reasonable and would
not be detrimental to the work of the EMPLOYER.
7.4 PROCEDURE
Grievances as defined in Section 7.1 shall be resolved in conformance with the following
procedure:
Step 1. An employee claiming a violation concerning the interpretation or application of this
AGREEMENT shall, within twenty -one calendar days after such alleged violation has
occurred, present such grievance to the employee's supervisor as designated by the
EMPLOYER. The EMPLOYER designated representative will discuss and give an
answer to such Step 1 grievance within ten (10) calendar days after receipt. A
grievance not resolved in Step 1 and appealed in Step 2
setting forth the nature of the grievance, the facts on which iMI
provisions of the AGREEMENT allegedly violated, the reme
appealed to Step 2 within ten (10) calendar days after th
Representative's final answer in Step 1. Any grievance not
2 by the UNION within ten (10) calendar days shalt be cot
Step 2. If appealed, the written grievance shall be presented by the
the EMPLOYER designated Step 2 Representative. T'
Representative shalt give the UNION the EMPLOYER's Sri
ten (10) calendar days after receipt of such Step 2 grievant
in Step 2 may be appealed to Step 3 within ten (10)
EMPLOYER designated Representative's final Step 2
appealed in writing to Step 3 by the UNION within ten
considered waived.
Stec 3. if appealed, the written grievance shall be presented by th
the EMPLOYER- designated Step 3 Representative.
Representative shall give the UNION the EMPLOYER'
(10) calendar days after receipt of such Step 3 grievance
Step 3 may be appealed to Step 4 within ten (10411)
EMPLOYER- designated Representative's final answer
appealed in writing to Step 4 by the UNION within tE
considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to
submitted to arbitration subject to the provisions of
Relations Act of 1 971, as amended. The selection c
accordance with the "Rules Governing the Arbitratior
by the Public Employment Relations Board.
7.5 ARBITRATOR'S AUTHORITY
A. The arbitrator shall have not have the right to amend
subtract from the terms and conditions of this AGI
consider and decide only the specific issue(s) submits
and the UNION and shalt have no authority to make
so submitted.
B. The arbitrator shall be without power to make decision
or modifying or varying in any way the application o
the force and effect of law. The arbitrator's decision.
thirty (30) days following the close of the hearing or the transmission of briefs by the
parties, whichever be Later, unless the parties agree to an extension. The decision shalt
be binding on both the EMPLOYER and the UNION and shall be based solely on the
arbitrator's interpretation or application of the express terms of the AGREEMENT and
to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be bome
equally by the EMPLOYER and the UNION provided that each party shall be
responsible for compensating its own representatives and witnesses. If either party
desires a verbatim record or the proceedings it may cause such a record to be made,
providing it pays for the record. If both parties desire a verbatim record of the
proceedings, the cost shall be shared equally.
7.6 WAIVER
If a grievance is not presented within the time limits set forth above, it shall be considered
"waived If a grievance is not appealed to the next step within the specified time limit or any
agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S fast
answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the
specified time limits, the UNION may elect to treat the grievance as denied at that step and
immediately appeal the grievance to the next step. The time limit in each step may be extended
by mutual written agreement of the EMPLOYER and the UNION in each step.
7.7. CHOICE OF REMEDY
If, as a result of the written EMPLOYER response to Step 3 the grievance remains unresolved,
and if the grievance involves the suspension, demotion or discharge of an employee who has
completed the required probationary period, the grievance may be appealed either to Step 4 of
Article VII or a procedure such as: Civil Service, Veteran's Preference or Fair Employment. If
appealed to any procedure other than Step 4 of Article VII, the grievance is not subject to the
arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate
in writing which procedure is to be utilized, Step 4 of Article VII or another appeal procedure and
shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved
employee from making a subsequent appeal through Step 4 of Article VII.
ARTICLE VIII SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of
Stillwater. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court
of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time
ARTICLE IX SENIORITY
9.1 Seniority shall be determined by the employee's length of continuous employment with the Police
Department and posted in an appropriate location. Seniority rosters may be maintained by the
Chief on the basis of time in grade and time within specific classifications.
9.2 During the probationary period a newly hired or rehired employee may be discharged at the sole
discretion of the EMPLOYER. During the probationary period a promoted or reassigned
employee may be replaced in their previous position at the sole discretion of the EMPLOYER.
9.3 A reduction of the work force will be accomplished on the basis of seniority.
Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall
have an opportunity to return to work within two (2) years of the time of their layoff before any
new employee is hired.
9.4 Senior employees will be given preference with regard to transfer, job classification assignments
and promotions when the job relevant qualifications of employees are equal.
9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18)
months of continuous full -time employment.
ARTICLE X
provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full
force and effect. The voided provision may be renegotiated at the written request of either party.
DISCIPLINE
10.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more
of the following forms:
a) oral reprimand;
b) written reprimand;
c) suspension;
d) demotion; or
e) discharge.
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension and notices of discharge which are to become part
of an employee's personnel file shall be read and acknowledged by signature of the employee.
Employees and the UNION will receive a copy of such reprimands and/or notices.
10.4 Employees may examine their own individual personnel files at reasonable times under direct
supervision of the EMPLOYER.
10.5 Discharges will be preceded by a five (5) day suspension without pay.
10.6 Employees will not be questioned concerning an investigation of disciplinary action unless the
employee has been given an opportunity to have a UNION representative present at such
6
questioning.
10.7 Grievances relating to this Article shall be initiated by the UNION in Step 3 of the Grievance
Procedure under Article VII.
ARTICLE XI CONSTITUTIONAL PROTECTION
Employees shall have the rights granted to all citizens by the United States and Minnesota State
Constitutions.
ARTICLE XII OVERTIME
12.1 Employees will be compensated at one and one -half (1 -1/2) times the employee's regular base
pay rate for hours worked in excess of the employee's regularly scheduled shift.
Changes in shifts do not qualify an employee for overtime under this Article.
12.2 Overtime will be distributed as equally as practicable.
12.3 Overtime refused by employees will, for recordkeeping purposes under Article 12.2, be
considered as unpaid overtime worked.
12.4 For the purpose of computing overtime compensation, overtime hours worked shall not be
pyramided, compounded or paid twice for the same hours worked.
12.5 Overtime will be calculated to the nearest fifteen minutes.
12.6 Employees requesting in writing to the EMPLOYER to receive compensatory time off in lieu of
paid overtime as established by Section 12.1 of this Article shall be allowed such compensatory
time at a time mutually agreeable between the employee and the Police Chief. Carry over of
compensatory time off shalt be at the sole discretion of the Police Chief. Any compensatory time
not taken or not authorized to be carried over by December 31st of each calendar year shall be
paid off on that date.
ARTICLE XIII COURT TIME
An employee who is required to appear in court on their scheduled off -duty time shall receive a minimum
of two (2) hours pay at one and one -half (1 -1/2) times the employee's base pay rate. An extension or
early report to a regular scheduled shift for court appearances does not qualify the employee for the two
(2) hour minimum.
ARTICLE XIV CALL BACK TIME
An employee who is called to duty during their scheduled off-duty time shall receive a minimum of two
(2) hours pay at one and one -half (1 -1/2) times the employee's base pay rate. An extension of or early
report to a regularly scheduled shift for duty does not qualify the employee for the two (2) hour minimum.
ARTICLE XV WORKING OUT OF CLASSIFICATION
Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job
classification for one work period or more shall receive the salary schedule of the higher classification.
ARTICLE XVI SICK LEAVE
16.1 EMPLOYEES HIRED PRIOR TO APRIL 24, 1989
a. All full -time employees shall, after a term of employment of six (6) months, be qualified
to receive payments on account of physical disability to work by reasons of sickness.
For the purpose of this contract sickness shall include injury other than accident or
injury arising out of and in the course of employment by the City. Sickness disability
benefits shall be as follows:
1. If term of employment has been six (6) months, but less than two (2) years,
one (1) week at full pay.
2. If term of employment has been 2 to 5 years, full pay for four (4) weeks, half
pay for nine (9) weeks.
3. If term of employment has been 5 to 10 years, full pay for thirteen (13) weeks,
half pay thirteen (13) weeks.
4. If term of employment has been 10 to 15 years, full pay for thirteen (13) weeks,
half pay for thirty-nine (39) weeks.
5. If term of employment has been 15 to 20 years, full pay for twenty six (26)
weeks, half pay for twenty-six (26) weeks.
6. If term of employment has been 20 to 25 years, full pay for thirty-nine (39)
weeks, half pay for thirteen (13) weeks.
7. If term of employment has been 25 years or more, full pay for fifty -two (52)
weeks.
b. No disability benefits shall be paid for absence in excess of three (3) consecutive days
without a doctor's certification as to sickness.
c. Successive periods of sickness disability shall be counted together as one period in
computing the period during which the employee shall be entitled to benefits, except
that nay sickness occurring after an employee has been continually engaged in the
performance of duty for one year shall be considered as a new sickness and not part
of any disability which preceded such period of one year.
d. Any employee who is receiving Worker's Compensation benefits because of job
connected injury or sickness shall, if the employee assigns their check to the City of
Stillwater, receive full wages for that period. Of, if the employee is receiving Worker's
Compensation and does not assign their check, the employee will be paid for the
0
difference between the Workers Compensation allowance and their regular weekly pay.
Sick leave shall then be figured on a prorated basis with no deduction of leave being
made for that portion of the employee's absence which is covered by Worker's
Compensation.
e. For the purpose of this Article, sick leave shall accrue in accordance with the schedule
in Section 16.1 on the January 1st immediately preceding the anniversary date of
employment.
16.2 Sick leave will be suspended after benefits have been exhausted. However, an employee who
has fulfilled all of the requirements for vacation which has not been taken may request vacation
pay during disability. After all sick leave benefits have been exhausted any disabled employee
may apply, in writing, for an authorized leave of absence which when added to the period for
which benefits have been paid shall not exceed one year. Such application shall be
accompanied by a physician's certificate to the effect that such disabled employee has not been
able to retum to work. Upon retum to employment, the employee shall retain all accumulated
service credit of time worked prior to the employee's disability but shall receive no service credit
for the period of absence.
16.3 EMPLOYEES HIRED AFTER APRIL 24, 1989
1. All full -time employees hired after' April 24, 1989 shall, after a term of employment of
one year, be qualified to receive payments on account of physical disability to work by
reason of sickness. For the purpose of this Contract, sickness shall include injury other
than accidental injury arising out of and in the course of employment by the City.
Sickness benefits shalt be as follows:
a. If term of employment has been one year but less than two years, one week of
full pay.
b. If term of employment has been 2 to 5 years full pay 4 weeks; half pay 9
weeks.
c. If term of employment has been 5 to 10 years full pay 13 weeks; half pay 13
weeks.
d. If term of employment has been 10 to 15 years full pay 13 weeks; half pay 39
weeks.
e. If term of employment has been 15 to 20 years full pay 26 weeks; half pay 26
weeks.
f. If term of employment has been 20 25 years full pay 39 weeks; half pay 13
weeks.
g. If term of employment has been 25 years or more full pay 52 weeks.
2. No disability benefits shall be paid for absences in excess of three consecutive days
9
without a doctor's certificate as to sickness disability.
3. Sickness disability benefits usage shall be subject to the following conditions:
a. An employee may use the full entitlement only once annually.
b. Any days used by an employee must be replaced at the following earning rate:
employee shall eam sickness disability leave at the rate of two shifts for each
month worked.
c. Sickness disability leave time cannot be eamed during the time an employee
is on sick leave.
d. Sickness disability leave time shall be earned as a replacement for used leave
time by only those employees who have utilized the benefit.
4. Any employee receiving Worker's Compensation benefits because of job connected
injury or sickness shall, if he assigns his check to the City, receive full wages for that
period. Or, if the employee is receiving Worker's Compensation and does not assign
their check, the employee will be paid for the difference between the Worker's
Compensation allowance and their regular weekly pay. Sick leave shall than be figured
on a prorated basis with no deduction of leave being made for that portion of the
employee's absence which is covered by Worker's Compensation Insurance.
5. Sick leave shalt not be granted if the absence is due to an injury resulting from
intoxication or from fighting.
6. Sick leave will be suspended after benefits have been exhausted; however, an employee
who has fulfilled all of the requirements for a vacation which has not been taken may
request vacation pay during disability.
After all sick leave benefits have been exhausted, any disabled employee may apply in
writing for an authorized leave of absence without pay; provided that the period of such
leave when added to the period during which benefits have been paid shall not exceed
one (1) year. Such application shall be accompanied by a physician's certificate stating
that such disabled employee had not been able to retum to work. Upon retum to active
employment, the employee shall retain all accumulated service credit for time worked
prior to his disability, but shall receive no such credit for the period of absence.
ARTICLE XVII SEVERANCE PAY
One -half of unused disability benefits shall be granted as severance pay upon retirement due to age or
physical disability to employee having completed not less than ten (10) years of service with the City. to
the event of death while still employed, the surviving spouse, if any, or if no surviving spouse, minor
children, if any, shall be entitled to such severance pay in the same amount as though such employee
had retired due to age or physical disability, as provided above, but in no event shalt such death benefit
10
exceed sixty (60) days of full pay.
ARTICLE XVIII HOLIDAYS
18.1 Employee shall be entitled to eleven (11) paid holidays per year.
18.2 Holiday pay shall be made the first pay day in the month of December of each year.
18.3 The hourly rate for holiday pay shall be computed on a forty (40) hour week or one hundred
seventy -three (173) hours per month.
18.4 Any employee required to work on any of the following holidays shall be granted an additional
one -half (1,2) times the employee's base pay rate in addition to regular pay and holiday pay for
the entire shift in recognition of said holiday.
New Year's Day July 4th Thanksgiving Day
Memorial Day Labor Day Christmas Day
18.5 Immediately preceding the 1st anniversary date of employment the employee shalt be entitled
to one additional floating holiday without holiday pay.
ARTICLE XIX VACATION
19.1 Permanent employees shall be entitled to the following schedule:
From 0 thru 12 months employment 5/6 day per month
From 1 year thru 4 years employment 10 days per year
After 4 years thru 10 years employment 15 days per year
After 10 years thru 15 years employment 20 days per year
After 15 years One (1) additional day for each year up to
twenty years for a maximum of 25 days.
19.2 Vacation shall accrue on the January 1st immediately preceding the anniversary date of
employment and must be taken within one (1) year except that after five (5) years employment,
two (2) weeks of vacation may be carried over into the next year. There shall be a maximum of
six (6) weeks vacation during any one (1) calendar year.
19.3 One continuous vacation period shall be selected on the basis of seniority until March 1st of
each calendar year.
ARTICLE XX UNIFORMS
The EMPLOYER shall provide required uniform articles and equipment, including Juvenile Officer
clothing.
ARTICLE XXI INSURANCE
21.1 Effective January 1, 1994, the EMPLOYER will contribute up to Three Hundred and Thirty
Dollars ($330) per month per employee toward group health and long -term disability insurance
including dependent coverage.
in the event the premium for dependent health insurance increases beyond the Three Hundred
and Thirty Dollars ($330) per month during 1994 and 1995, the EMPLOYER shall contribute
fifty percent (50%) of the increase.
21.2 Ten dollars ($10) of the maximum stated in 21.1 may be utilized to provide an employee dental
insurance program for all unit employees if the UNION notifies the EMPLOYER that the unit
employees desire such coverage.
21.3 The EMPLOYER will provide a $15,000 term life insurance policy for each employee.
ARTICLE XXII LONGEVITY/EDUCATIONAL INCENTIVE
22.1 All full -time employees hired prior to April 24, 1989 shall be eligible to receive
longevity /educational incentive pay according to the following schedules:
A. LONGEVITY PAY
1) Employees shall choose to be paid supplementary pay based on education
credits as outlined in Section 22.1 B of this Article or monthly longevity pay as
follows:
After 4 years of
continuous employment
After 8 years of
continuous employment
After 12 years of
continuous employment
After 16 years of
continuous employment
Patrol
Officer
79.59 82.65 85.74
$132.65 $137.75 $142.90
$185.72 $192.85 $200.06
$238.78 $247.95 $257.22
2) These dollar amounts will be paid for longevity until such time as the dollar
amount generated by the longevity pay program for other City employees
equals or exceeds these amounts. At that time, the longevity pay program in
effect for other City employees will be adopted for all employees.
B. EDUCATIONAL INCENTIVE PAY
1) After twelve (12) months of continuous employment, each employee shall be eligible
12
Juvenile Off/
Investigator Sergeant
to receive pay as follows:
Education Credits stated in
terms of College
Quarter Credits
45 -89
90 -134
135 -179
180 or more
13
Pay Increments
Years of Service
One Two Three
63.67 71.63 79.59
106.12 119.39 132.65
148.57 167.14 185.72
191.02 214.89 238.78
Not all courses are to be eligible for credit. Courses receiving qualifying credits must
be lob related. (Thus, a 4 year degree is not automatically 180 credits or a 2 year
certificate is not automatically 90 credits.)
Job related courses plus those formally required to enter such courses shalt be
counted. If Principles of Psychology (8 credits) is required before taking Psychology
of Police Work (3 credits), completion of these courses would yield a total of 11
qualifying credits. C. E. U's (Continuing Education Units) in job related seminars, short
courses, institutes, etc., shall also be counted. The EMPLOYER shalt determine which
courses are job related.
Disputes are grievable based on the criteria outlined in the award of Minnesota Bureau
of Mediation Services Case NO. 78- PN- 370-A.
C. Employees may choose supplementary pay either for length of service or for educational
credits no more often than once every twelve (12) months.
22.2 For all employees hired after April 24, 1989, monthly longevity pay shall be established as
follows, based on top patrol:
a. $71.75 per month after 5 years through 10 years.
b. $143.50 per month after 10 years through 15 years.
c. $215.25 per month after 15 years through twenty years.
d. $258.30 per month after twenty years and thereafter.
ARTICLE XXIII UNION STEWARD
The EMPLOYER agrees that the employee designate Steward under Article 6.2 of this AGREEMENT
shall be allowed a maximum of forty (40) hours of duty time annually to attend to UNION matters as
designated by the UNION in addition to the other Steward activities as provided for in this AGREEMENT.
ARTICLE XXIV MILITARY LEAVE
The EMPLOYER agrees to allow military leave as provided by Minnesota Statutes.
ARTICLE XXV WAIVER
25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding
terms and conditions of employment, to the extent inconsistent with the provisions of this
AGREEMENT, are hereby superseded.
25.2 The parties mutually acknowledge that during the negotiations which resulted in this
AGREEMENT, each had the unlimited right and opportunity to make demands and proposals
with respect to any term or condition of employment not removed by law from bargaining. All
agreements and understandings arrived at by the parties are set forth in wilting in this
AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the
UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any
and all terms and conditions of employment referred to or covered in this AGREEMENT or with
respect to any term or condition of employment not specifically referred to or covered by this
AGREEMENT, even though such terms or conditions may not have been within the knowledge
or contemplation of either or both of the parties at the time this contract was negotiated or
executed.
ARTICLE XXVI HOURS OF EMPLOYMENT
The work week will consist of an average forty (40) hours per week.
ARTICLE XXVII DURATION
The AGREEMENT shall remain in full force and effect for a period commencing January 1, 1994 through
December 31, 1994. In the event a new AGREEMENT is not in effect January 1, 1996, all
compensation, working conditions and benefits shall remain in effect as set forth in this AGREEMENT
until a successor AGREEMENT is effected.
14
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this
day of 1994.
FOR THE CITY OF STILLWATER: FOR TEAMSTERS, LOCAL NO. 320:
The following wage schedule shall be in effect:
Police Seroeant
$282 per month over the Top Patrol (36 month) rate.
Juvenile Officer /Investigator /Narcotics Officer
$128 per month over the Top Patrol (36 month) rate.
APPENDIX A
WAGE SCHEDULE
Effective
January 1. 1994 January 1. 1995
Start 70% of Top Patrol 70% of Top Patrol
After 6 months 75% of Top Patrol 75% of Top Patrol
After 12 months 80% of Top Patrol 80% of Top Patrol
After 24 months 90% of Top Patrol 90% of Top Patrol
After 36 months (Top Patrol) $3,346 $3,430
DATE: June 16, 1994
DISCUSSTf1N
MEMORANDUM
TO: Mayor and City Council
J
FROM: Klayton Eckles, City Engineer
RE: Plans and Specifications for the 1994 Street Improvements, L.I.
296, 297, 298, 299, and 300
SEH has submitted a set of plans for the street projects listed above for Council
approval. I have reviewed the plans and subject to a few minor corrections, I
recommend these plans be approved. If Council approves the plans, Council
should pass a resolution approving the plans and ordering advertisement for
bids. Bids could then be received and reviewed at the second meeting in July,
Tuesday the 19th. Dick Moore will be in attendance at the meeting to answer
any questions regarding the project.
TO: Mayor and City Council
FROM: Ann Pung Terwedo, Planner
DATE: June 21, 1994
RE: Participants on Design Review Committee for New TH36 Bridge
Backuround
MEMORANDUM
The Minnesota Department of Transportation is requesting that the City of Stillwater participate
in an upcoming Design Review Committee for review and comment on the aesthetic details for
the new TH36 Bridge Crossing. They are requesting someone from the Design Review
Committee and a staff person. The Heritage Preservation Commission/Design Review Committee
recommends the appointment of Jay Michels as this representative with Roger Tompten as an
alternate. The Planning Department will serve as the City staff representative.
Recommendation
Formal appointment of Jay Michels to serve on the Design Review Committee with Roger
Tompten as an alternate. Direct the Planning Department to serve on Committee.
11 5, 1994
Mayor Charles Hooley
city of stillwater
216 North Fourth Street
Stillwater, MN 55082
�k 127772835
"ut ran ns P ortatIOn
i renf of
man Division
Waters Edge Building
isoo west County Road B2
Roseville. Minnesota 55113
10 I L 1 '0'4
Dear Mayor Hooley,
The Minnesota Department of Transportation is nearing completion of
the fins. EIS for the new Trunk Highway (T.H.) 36 crossing of the
St. Croix River. As you know the DOT's selected the south corridor
bridge location as the preferred alignment in 1990. In 1992, we
made the "Builds decision on the preferred alignment, and
determined that the bridge type would be a curved girder design.
Later this year we anticipate a Federal Record of Decision (ROD) to
be made.
At this time I would like to take the opportunity to present and
request City of Stillwater participation in an upcoming committee.
As you know Mn /DOT has selected a consultant for the design of the
new TH 36 Bridge across the St. Croix. Because of the many issues
surrounding the aesthetics of the new bridge, we feel it would be
beneficial to actually have the consultant start Preliminary Design
work prior to the Federal Record of Decision (ROD) on the Final
EIS. Some basic decisions on aesthetic details need to be made
prior to the Final Design process so that when the ROD is made
Final Design on the bridge could start as soon as possible.
To involve the public, agencies and communities in this process,
Mn /DOT is suggesting that a "Design Review Committee" be formed.
This technical committee will be given the responsibility of
reviewing all the important design elements of the bridge and
bringing the concerns of the group or agency they represent into
the design process. Also, the committee will be included in all
other aesthetic design decisions such as bridge rail type,
lighting, landscaping, and noise and retaining wall design. It
should be emphasized that this committee will not be reconsidering
past decisions made on bridge and road alignments, but rather
moving forward with the decisions on aesthetics. Membership on
this committee requires a long -term commitment through the bridge
and roadway design process (approximately 3 years) and should be
highly rewarding.
7r°!. d!
An Equal Opportunity Employer
ENT BY XEROX Telecopier 7017; 6- 8 94 15;22
Mayor Charles Hooley
April 5, 1994
Page Two
Because of the importance of the
together we have minimized the
possible. Mn /DoT is suggesting
the following representatives.
city of Stillwater
one staff person
one citizen representative from the City Design Review
Committee
City of Oak Park Heights
one staff person, City Council or Committee Member
one City Council appointed citizen representative
Washington County
one staff person from public works
St. Croix County
one staff person
one citizen representative
Minnesota- wisconsin Boundary Area Commission
one stmt person
Lower st.
Minnesota
Sincerely,
lit 10 Lod-,
Croix Management commission
one staff person
Department of Transportation
one Bridge Office staff person
one Design Office staff person
Mark D. Benson
Preliminary Design Engineer
committee members working closely
number of attendees as much as
that the committee be mace up of
We would like to determine the final attendance for this group in
May. Please respond back to me with your appointments.. should you
have any questions or concerns, please call me at 582 =1294.
Depending on the progress of the consultant negotiations, we will
try to schedule our first orientation meeting in June. 1 want to
thank you in advance for your consideration of this important
opportunity.
6127772635 4 6124390456;# 3
MEMORANDUM
TO: Mayor and City Council
FR: Steve Russell, Community Development Director
DA: June 15, 1994
RE: APPROVAL BY JOINT POWERS AGREEMENT FOR WASHINGTON
COUNTY HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
ADMINISTRATION OF FEDERAL HOME PROGRAM
Last year the HRA administered the Home Program. The Home Program provides tenant based
rental assistance, housing rehabilitation, new construction and homebuyers assistance to residents
earning less then 80 percent of median family income. There are many housing units and
moderate income households in Stillwater who could apply for the assistance making housing
more safe and affordable. There is no cost to the City of Stillwater for participation in the
program.
Recommendation:
Approval
Attached: HRA letter and Joint Powers Consortium Agreement
June 8, 1994
Mr. Nile L. Kriesel
Stillwater City Hall
216 North Fourth Street
Stillwater, Minnesota 55082
Dear Mr. Kriesel:
The Washington County Housing and Redevelopment Authority (HRA) administers the Federal HOME
Program on behalf of Washington County. The HOME Program is authorized by Title II of the
Cranston Gonzalez National Affordable Housing Act of 1990. Under the HOME Program, the HRA
is able to provide Tenant Based Rental Assistance, Homeownership Rehabilitation, New Construction,
Rental Rehabilitation and Homebuyer Assistance to residents of a community who are at or below 80%
of median income.
Last year, your community received a letter from Yvette Quarfot of our office, in regards to a
Cooperation Agreement for the Federal HOME Program. At that time, the Cities and Townships of
Washington County needed a Cooperation Agreement signed in order to be eligible for HOME Funds.
This year, the process is simpler because your community's participation is only dependent on the
signing of the Joint Powers Agreement, which is the document authorizing the formation of the
Consortium between the four Counties.
Washington County is a member of a four County Consortium called the Dakota County Consortium.
This means that nearly three quarters of a million dollars of HOME Funds will be spent in our County
over the next three (3) years. We need to have the Joint Power Agreement (enclosed) signed, so that
we can spend HOME money in your community. Please put this on your next Council Meeting Agenda
as a Resolution item and return to me. Unlike last time, I do need a Resolution for this item, so I have
enclosed one which legal counsel has approved.
This is a HUD requirement and is crucial for your community's option of participating in the HOME
Program. Participation in this Program requires no financial obligation from your community nor
does it require any local administrative burden. Signing the Joint Powers Agreement will simply
allow the HRA to conduct HOME funded projects in your jurisdiction.
If you have any questions regarding the Program or this formality, please do not hesitate to contact me
at 458 -6554.
Sincerely,
Nathan J. Marsten
Special Projects Coordinator
/s -encl.
Telephone (612) 458 -0936
Fax (612) 458 -1696 r
Washington County Housing and Redevelopment Authority
321 Broadway Avenue Saint Paul Park, Minnesota 55071
THIS AGREEMENT has been entered into as of the
JOINT POWERS CONSORTIUM AGREEMENT
between and among Anoka County, Dakota County, Ramsey County,
and Washington County, State of Minnesota, hereinafter referred to
jointly as the "Consortium each being governmental units of the
State of Minnesota, and is made pursuant to Minnesota Statutes,
Section 471.59.
W I T N E S S E T H:
WHEREAS, Title I of the Cranston Gonzalez National Affordable
Housing Act (the Act), affirms the national goal that every
American family be able to afford a decent home in a suitable
environment; and,
WHEREAS, Title II of the Act provides for formula allocation
of funds among eligible state and local governments; and,
WHEREAS, section 216(2) of the Act, provides for formation of
consortia of units of general local government which shall be
deemed to be a unit of general local government for the purposes of
the Act; and,
WHEREAS, the aforementioned counties are jointly
geographically contiguous units of general local government and
each have sufficient authority and administrative capability to
carry out the purposes of the Act; and,
WHEREAS, the regulations published at 56 F.R. No. 53 published
March 19, 1991 at page 11592, to be codified at 24 CRF Part 92, and
56 F.R. No. 23 published February 4, 1991 at page 4458, to be
codified at 24 CFR Subtitle A (et seq.), and 56 F.R. No. 143
published July 25, 1991 at page 34094 set forth regulations
governing the applicability and use of funds under Title I.
NOW, THEREFORE, in consideration of the mutual covenants and
promises contained in this Agreement, the parties mutually agree to
the following terms and conditions.
DEFINITIONS
For the purpose of this Agreement, the terms defined in this
section have the meanings given to them:
A. "The Act" means the Cranston Gonzalez National Affordable
Housing Act of 1990.
B. "Regulations" means the rules and regulations promulgated
pursuant to the Act, including but not limited to 56 F.R. No. 53,
published March 19, 1991, at page 11592, to be codified at 24 CFR
Part 92 and 56 F.R. No. 23 published February 4, 1991 at page 4458,
to be codified at 24 CFR and Subtitle A (et seq.), and 56 F.R. No.
143 published July 25, 1991 at page 34094.
C. "HUD" means the United States Department of Housing and
Urban Development.
D. "Cooperating Counties" means Anoka County, Dakota County,
Ramsey County, and Washington County, each of which is a general
unit of local government which has executed this cooperation
agreement.
E. "Lead Agency" means which is the one member unit of
2
general local government to act in a representative capacity for
all member units of general local government for the purposes of
the regulations and providing that the representative member
assumes overall responsibility for ensuring that the consortium's
HOME Program is carried out in compliance with the requirements of
24 CFR Part 92.101, including requirements concerning a
Comprehensive Housing Affordability Strategy. The lead agency for
the consortium shall be Dakota County.
F. "Comprehensive Housing Affordability Strategy" is a HUD
required document which examines housing needs of a jurisdiction
and establishes goals and plans for carrying out those activities.
G. "Consortium" means the Cooperating Counties acting
pursuant to this Agreement.
PURPOSE; POWERS TO BE EXERCISED
Each Cooperating County has determined that it is desirable
and in the interests of its citizens to participate in a
"consortium" within the provisions of the Act. This Agreement
contemplates that identical agreement will be executed between the
Cooperating Counties in the State of Minnesota and the execution of
this Agreement by the Cooperating Counties will enable the
Consortium to qualify under the Act as a "consortium
This Agreement is to authorize the formation of the Consortium
for the purpose of undertaking, or assist in undertaking low and
moderate income housing assistance activities pursuant to the HOME
and HOPE Programs as authorized in the Act and the Regulations.
Each of the Cooperating Counties has entered into an agreement
3
pursuant to Minnesota Statutes, Section 471.59 authorizing the
Cooperating County to exercise the powers set forth in Minnesota
Statutes, Section 469.001 to 469.047 or 469.090 to 469.108, any
other statute of law, or any other general or special law
authorizing the creation of a housing and redevelopment authority
or economic development authority, on behalf of one or more housing
and redevelopment authorities or economic development authorities
for purposes of carrying out this Agreement. The powers to be
exercised jointly under this Agreement are those common or
substantially similar powers conferred upon the Cooperating
Counties and such authorities, by Minnesota Statutes, Section
471.59 and Minnesota Statutes, Sections 469.001 to 469.047 or
469.090 to 469.108, any other statute or law, or any other general
or special law authorizing the creation of a housing and
redevelopment authority or economic development authority.
TERM OF AGREEMENT
Term. The term of this Agreement is for a period commencing
on uczcber
and terminating no sooner than
epte10ber
Termination. Notwithstanding any other provision of this
Agreement, this Agreement shall be terminated at the end of any
program year during which HUD withdraws its designation of the
Cooperating Counties as a Consortium under the Act.
Execution. This Agreement shall be executed by the
appropriate officers of each Cooperating County pursuant to
authority granted them by their respective governing bodies, and a
4
copy of the authorizing resolution and executed Agreement shall be
filed promptly at the offices of the Lead Agency and in no event
shall the Agreement be filed later than May 15, 1992 and by March
31 for all subsequent years.
METHOD OF ACHIEVING PURPOSE; MANNER OF EXERCISING POWER
Comprehensive Housing Affordability Strategy. The Cooperating
Counties hereby agree that they will cooperate as members of a
consortium to undertake or assist in undertaking low and moderate
income housing assistance activities, and publicly assisted housing
as provided in the Act. The purpose of the Consortium is to
alleviate housing problems within the State of Minnesota.
The Consortium shall prepare and submit to HUD and appropriate
reviewing agencies all necessary applications and a Comprehensive
Housing Affordability Strategy "CHAS required for funding as a
"consortium" under the Act. In preparing a CHAS, the Consortium
shall address the housing needs and goals of the Consortium as
developed by the Cooperating Counties and their citizens. The
Consortium agrees to fully establish housing needs, priorities, and
goals in the preparation of its CHAS. The Consortium agree that it
shall establish a reasonable time schedule for the development and
submission of the CHAS.
Each Cooperating County shall appoint one or more staff
members to assist in the preparation of information necessary with
respect to that Cooperating County for the CHAS.
Lead Agency. Subject to the provisions of this Agreement,
Dakota County acting as the lead Agency is authorized to act in a
5
representative capacity for all member units of general local
government for the purpose of the Act, and the Lead Agency assumes
overall responsibility for ensuring that the Consortium's HOME
Program is carried out in compliance with the Act including
requirements concerning a Comprehensive Housing Affordability
Strategy.
Joint Operating Committee. The Cooperating Counties shall
designate one staff member, and may designate one or more
alternates to serve in his or her absence, to serve on a joint
operating committee. The Joint Operating Committee shall be
responsible for review and approval of any project or program for
funding under the Act. The Joint Operating Committee may adopt
rules for its operation. The application submitted to HUD for
funding must be unanimously approved by the Joint Operating
Committee.
Project Selection. It is anticipated by the Consortium that
a project funded by monies received from the HOME Program may
involve one, some, or all of the Cooperating Counties in the
Consortium. The determination of which Cooperating County or
Counties is to participate in a project and the amount of funding
to be received by the Cooperating County or Counties, will be made
after consideration of the nature and scope of the project, and the
ability of the Cooperating County or Counties to undertake the
project and provide the required matching funds for the project.
It is understood by the Cooperating Counties that the consortium
shall have final responsibility for the selection of participating
6
projects from among those proposed. The Lead Agency is hereby
authorized to distribute to the selected projects on behalf of the
Consortium such funds as are approved by the Joint Operating
Committee.
Contracts. Contracts let and purchases made pursuant to a
project under this Agreement shall conform to the requirements
applicable to the Cooperating County undertaking the project.
SPECIAL PROVISIONS
Related Actions. Nothing in this Agreement shall preclude a
municipality within a County from establishing a Housing and
Redevelopment Authority pursuant to Minnesota Statute 469.003.
Nothing in this Agreement shall be deemed to create a County
Housing Authority pursuant Minnesota Statute 462.004, Subd. 1 -6.
Indemnification. The Cooperating Counties mutually agree to
indemnify and hold harmless each other from any claims, losses,
costs, expenses or damages resulting from the acts or omissions of
their respective officers, agents, and employees relating to
activities conducted by the Cooperating County under this
Agreement, the Act, or the Regulations, up to any applicable
statutory limits of tort liability.
Compliance with the Act. In the event that there is a
revision of the Act and /or Regulations which would cause this
Agreement to be out of compliance with the Act or Regulations, all
parties to the Agreement shall review this Agreement to reasonably
and in good faith renegotiate those items necessary to bring the
Agreement into compliance.
7
All parties understand that the refusal to renegotiate this
Agreement may result in the loss of the effective use of the
Agreement as of the date it is out of compliance with the Act
and /or Regulations as amended.
Monitoring and Accounting. The Lead Agency shall maintain
financial, project, and other records and accounts for the
Consortium in accordance with the requirements of the Act and
Regulations.
All Cooperating Counties agree to make available all records
and accounts with respect to matters covered by this Agreement at
all reasonable times to their respective personnel and duly
authorized federal officials.
Each Cooperating County shall be responsible for its own
audit. Each Cooperating County shall provide to the Lead Agency at
its own expense all information with respect to the Cooperating
County and any projects undertaken within its jurisdiction which
are required by the Act for compliance monitoring, auditing, and
other reporting purposes.
Other Applicable Laws. All projects undertaken pursuant to
this Agreement shall be subject to home rule charter provisions,
assessment, planning, zoning, sanitary and building laws,
ordinances and regulations applicable to the Cooperating County or
smaller municipality in which the project is situated.
The Cooperating Counties mutually agree to affirmatively
further fair housing and take all required actions to comply with
the provisions of the National Environmental Policy Act of 1969,
8
Title VI of the Civil Rights Act of 1964, Title VIII of the Civil
Rights Act of 1968, Executive Order 11988, Section 109 of the
Housing and Community Development Act of 1974 and with all other
applicable requirements of the Act and the Regulations. Nothing in
this Article shall be construed to lessen or abrogate the
Consortium's responsibility to assume all obligations of an
applicant under the Act.
FUNDING; BUDGET
Source and Contribution of Funds. The source of funds for
this Agreement shall be the amounts received under the Act by the
Consortium and any matching monies contributed by or for a
Cooperating County. In addition, each of the Cooperating Counties
shall pay its own staff costs to the extent not provided for under
the Act. Any out of pocket costs incurred by the Lead Agency in
preparing audits or other reports required by the Act shall be
shared by the Cooperating Counties.
Budget and Disbursements. This Agreement shall not require
and annual budget other than the monies and funds to be held,
applied, disbursed, and accounted for the Lead Agency as required
by the Act and Regulations.
Matching Funds. Unless otherwise agreed as between any two or
more members of the Consortium, each Cooperating County shall
provide for the match required with respect to projects to be
located within its jurisdiction.
Distribution of Assets upon Termination. Upon termination of
this Agreement, any property acquired as the result of this
Agreement and any surplus monies shall be disposed of in accordance
with the Comprehensive Housing Affordability Strategy and as
required by the Act and Regulations.
AMENDMENTS
Except as to the term of this Agreement, this Agreement may be
amended by the unanimous consent of the Cooperating Counties at any
time.
In the event that one or more Cooperating Counties elects to
terminate its participation in the Program after September 30,
1993, the Agreement shall remain in effect with respect to he
remaining Cooperating Counties and no amendment shall be necessary.
In addition to the foregoing, the Lead Agency is authorized to
execute amendments to this Agreement to permit the addition of one
or more general units of local government to the Consortium,
provided that the governing body of such unit of local government
has adopted a resolution authorizing the unit to become part of the
Consortium, such unit has executed an addendum to this Agreement
agreeing to be bound by its terms, and the Lead Agency has
determined that the addition of such unit is authorized by the Act
and will not prevent the Consortium from qualifying as a Consortium
under the Act.
IN WITNESS WHEREOF, Anoka County, Dakota County, Ramsey
County, and Washington County have each caused this Agreement to be
executed on its behalf by their duly authorized representatives and
have caused their official seals, if any, to be affixed hereto, all
as of the day and year first above written.
10
Dated this
day of 1994.
(SEAL) WASHINGTON COUNTY
By
By
Its
Its
Execution Page of Washington County for the
Joint Powers Consortium Agreement
with
The Cooperating Counties of Anoka, Dakota,
Ramsey, and Washington
WHEREAS, pursuant to the Cranston Gonzales National Affordable Housing Act of 1990
(the "Act geographically contiguous units of general local government may form
consortia for the purpose of applying for an receiving funding to assist in carrying out a
Comprehensive Housing Affordability Strategy (CHAS) under the Act; and
WHEREAS, Minnesota Statutes, Section 471.59 (the "Joint Powers Act provides that
"two or more governmental units, by agreement entered into through action of their
governing bodies, may jointly or cooperatively exercise any powers common to the
contracting parties or any similar powers..." and "the board of county commissioners of
any county may by resolution enter into agreements with any other governmental unit to
perform on behalf of the unit any service or function which that unit would be authorized
to provide for itself'; and
WHEREAS, Anoka County, Dakota County, Ramsey County, and Washington County
(the "Joint Parties are geographically contiguous units of general local government
within the meaning of the Act and, together with the housing and redevelopment
authorities, economic development authorities or other local entities each have the power
to carry out the programs provided for by the Act; and
WHEREAS, there has been presented to this Board a form of Joint Powers Consortium
Agreement among the Joint Parties, pursuant to which the Joint Parties will, among other
things, develop and carry out a housing affordability strategy and apply for and expend
such federal assistance as may be available under the Act to consortia.
NOW, THEREFORE, BE IT RESOLVED, that the Washington County Board of
Commissioners does hereby appoint the Washington County Housing and Redevelopment
Authority and its designees to administer the HOME Program and to represent
Washington County on the Joint Operating Committee of the Joint Powers Consortium.
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 94 -147
A T T
Abrahamson Nurseries
American Heart Association
Baker, Sharon
Biff's
Buberl Landscaping
Catalog Sales
Century Power
Copy Cat Printing
Copy Cat Printing
Copy Duplicating Products
DAC Industries
Dakota Co Technical College
Equipment Supply
First Trust
Floyd Total Security
Int'l Conference Bldg Officials
J D Enterprises
Jims Building Maintenance
Junker Sanitation
Kangaroo Self Storage
League of MN Cities
League of MN Cities
Metro Fire
Metro Waste Control Commission
Miller Excavating
Minn Comm Paging
MN Cellular One
Motorola
Nat'l Fire Protection Assn
Ness, George
Northwestern Tire
One Hour Express Photo
Polar Chevrolet
Raleigh Trucking
Reeds Sales Service
Shiely
S hort- Elliot Hendrickson
St Croix Animal Shelter
Stillwater Towing
T A Schifsky
Uniforms Unlimited
USEMCO
Verns GTC Auto Parts
Wardell, Leslie
Wybrite
Maintenance
Flowers
Annual Program Fee Kriesel
Secretarial Services
Portable Toilet Service
Black Dirt
Tarps for Trucks
Deck Shaft -Mower
Business Cards
Envelope /Forms
Xerox Repair
Trash Bags
Basic Photography Police
Service Call -Air Conditioning
Paying Agent Fees
Monitoring Services
Building /Fire Code Books
Pay #4- Demolition West Wing
Wax Floors -City Hall
Garbage Bags
June Rent
Claim Pixley /Worker's Comp
Quarterly Billing
Fire Boots
Sewer Service
Hubman Sewer
Paging Service
Mobile Phone
Service Agreement -Base
Handbooks
Paint Rollers
Repair Tire
Film Processing
Squad Cars
Black Dirt
Lawn Mowers
Sand
Engineering Services
May Boarding Fees
Towing Services
Asphalt
Uniforms Supplies
Pay #1 #2- Market P1 Lift St
Ball /Trailer Wiring
DARE Graduation Supplies
Computer Maintenance
165.84
191.88
30.00
40.50
383.56
96.91
15.15
20.72
153.00
146.84
186.37
109.80
20.00
233.28
925.00
183.18
335.60
1,250.00
585.75
2,068.75
88.00
25,819.00
44,853.00
93.40
67,899.00
400.00
8.25
29.73
Station 168.06
161.40
10.63
33.00
24.98
28,848.00
255.75
1,074.17
14.54
1,786.28
354.36
83.58
60.71
265.03
18,777.50
40.67
64.12
100.00
Applicant Inforrnatior,
Name _�rgani z.at ian;5T 01.... l?„..'
Applicant Nc.rie(Fui1)
Str -eel Adrre "7� Si
THE BIRTHPLACE OF MINNESOTA
APPLICATION TO CONSUME
`s e Iwrii ,-_S
e.4 j I) or rQ..z
City U J
Home Phone Z Work Phone 6 l'n
Facility Information
Park or facility to be usedekLasll 91 ic/ c c/ ,9iT /07
Date to be usedSSpC_GlZ /J 94 Jr,. to be used /1 aril S i opri
Number of persons expected
Purpose(s'uftba.11 dome, weddinc, etc. I /e its, _A:__ A-e- cs'44
Type of activity(fund raiser, dancing, music, etc.)
Check Appropriate Information
Beer to Consume
Beer to Sel 1 Consume
Wine to Consume
Security Iryformat ion Internal Use Only)
State. I.4 -7Z
Police Officer Required by City? Yes.
Officer Rate of Pay
Mail License To: (If different than applicant)
2
CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612 -439 -6121
S Q
G
e B i r t h Date
Liquor to Consume
Liquor t el 1 Consume
Wine t o Sell Consume
Ni:..
REQUEST FOR INSTALLATION OF BANNER
1. Name and address of organization making request:
S� MI.-r -45 _.4Y 0C-.6) I e 1,1.1,0,1( Sil--f4ttoar
go S• .2 cep
2. Activity being promoted by proposed banners:
/ebie c.-6_u/ (s-e_<,„/a//6
3. Please specify which three banner locations you wish to use:
1. Main Street at Olive Street
2. 100 Block of South Main Street
V 200 Block of East Chestnut Street
4. What period of time do you wish the banner to be displayed?
aw&az.. (.2q 4 /d
5. Non profit corporations and recognized charities are exempt from any fee
for the putting up and taking down of the banner; however, business groups
and other for profit corporations must pay a fee of $40, which includes a
charge for putting up the banner and taking it down. Please make check
payable to the City of Stillwater, 216 North Fourth Street, Stillwater, Mn.
55082.
6. No authorization is effective without the authorization of the State of
Minnesota if so required.
Approved by the City of Stillwater.
Fee paid, if applicable.
June 20, 1994
Wallmaster Home Improvement
1197 Payne Avenue
St. Paul, MN 55101
Capra's Utilities Inc
4120 Isle Ave N
Lake Elmo, MN 55042
B. Street Quality Contracting
101 Dahlia Way
Mahtomedi, MN 55155
CONTRACTOR'S LICENSE APPROVAL
Renewal
Renewal
Renewal
F -I -MN -o
I IL //'11 7
end
Orwin L Carter Ph.D.
President. C.E.O.
June 13, 1994
The Honorable Charles Hooley
Members of the City Council
c/o Nile Kreisel
City of Stillwater
216 N 4th Street
Stillwater MN 55082
Dear Mayor and Council Members:
During the last few years we have received numerous comments and complaints from
our employees regarding parking on the west end of our property on Northwestern
Avenue. Due to the fact that people are parking close to our driveways, many "near
accidents" have occurred. We attempted to correct this by painting the curb yellow
near the driveways, but this has not resolved the problem. We are asking the City
Council to review this matter and we request that Northwestern Avenue be posted
as a No Parking Zone on the east side of the Avenue beginning at the north
driveway of the Plaza Heights Shopping Center and continuing to the north end of
the INCSTAR property. This would need to be effective Monday through Friday,
6:00 a.m. to 6:00 p.m. Please see the attached map.
We also get a good deal of non company traffic flow through our property and believe
this is primarily due to our plant entrance off of Northwestern Avenue being located
directly across from Tower Drive. Therefore, we are requesting that signs indicating
"NOT A THROUGH STREET" be posted at the two entrances on Northwestern
Avenue and at the entrance on Industrial Boulevard.
Thank you for your time and consideration of the above matters. We would appreciate
your replying at your earliest convenience. If you have any questions, please feel free
to contact me at 779 -1748.
Sincerely,
Orwin L. Carter, PhD
OLC:bg
Enc 1
cc: George Wellock, Vice President of Operations
Ross Buschman, Facilities Supervisor
INCSTAR Corporation 1990 Industrial Boulevard P.O. Box 285 Stillwater Minnesota 55082 -0285
Corporate Offices: 612 439 9710 FAX: 612 -779 -0221
1 11
w
2
s Rt
r
r
jUil 8 1994
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
City of Stillwater
City Hall
Stillwater, Minnesota 55082
Re: Request for Information Pursuant to Section 104(e) of CERCLA
and Section 3007 RCRA, for the Junker Sanitary Landfill,
located near Hudson, Wisconsin, hereinafter referred to as
the Site
Dear Sir or Madam:
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION 5
77 WEST JACKSON BOULEVARD
CHICAGO, IL 60604 -3590
REPLY TO THE ATTENTION OF:
HSM -5J
The United States Environmental Protection Agency (U.S. EPA) is
currently investigating the source, extent and nature of the
release or threatened release of hazardous substances, pollutants
or contaminants on or about the Junker Sanitary Landfill, located
approximately six miles southeast of the City of Hudson,
Wisconsin. This investigation requires inquiry into the
generation, storage, treatment and disposal of such substances
that have been or threaten to be released at the Site. U.S. EPA
is also investigating the ability of persons connected with the
Site to pay for or perform a clean -up of the Site.
Pursuant to the authority of Section 104(e) of the Comprehensive
Environmental Response Compensation and Liability Act (CERCLA),
42 U.S.C. §9604(e), as amended by the Superfund Amendments and
Reauthorization Act of 1986, Pub. L. 99 -499, and pursuant to
Section 3007 of the Resource Conservation and Recovery Act
(RCRA), 42 U.S.C. §6927, you are hereby requested to respond to
the Information Requests enclosed. Compliance with the enclosed
Information Requests is mandatory. Failure to respond fully and
truthfully to each and every Information Request within thirty
(30) days of receipt of this letter, or to adequately justify
such failure to respond, can result in enforcement action by U.S.
EPA pursuant to Section 3008 of RCRA under which U.S. EPA may
seek the imposition of penalties of up to twenty -five thousand
dollars ($25,000) for each day of continued non compliance,
and /or pursuant to Section 104(e)(5) of CERCLA which, as amended,
Printed on Recycled Paper
2
authorizes the United States to seek penalties from a Federal
court of up to $25,000 for each day.of continued non compliance.
"Non- compliance" is considered by U.S. EPA to be not only failure
to respond to the Requests but also failure to respond completely
and truthfully to each Request. Please be further advised that
provision of false, fictitious, or fraudulent statements or
representations may subject you to criminal penalties of up to
ten thousand dollars ($10,000) or up to five (5) years of
imprisonment or both under 18 U.S.C. §1001.
The United States Environmental Protection Agency has the
authority to use the information requested herein in an
administrative, civil or criminal action. This Information
Request is not subject to the approval requirements of the
Paperwork Reduction Act of 1980, 44 U.S.C. §3501, et sea.
The information requested herein must be provided notwithstanding
its possible characterization as confidential information or
trade secrets. You may request, however, that such information
be handled as confidential business information. A request for
confidential treatment must be made when the information is
provided, since any information not so identified will not be
accorded this protection by the U.S. EPA. Information claimed as
confidential will be handled in accordance with the provisions of
40 C.F.R. Part 2. In order to facilitate handling any
confidential business or financial information, please provide
such information on separate pages and group all such pages
together in one portion of the response. Clearly identify the
information as confidential by placing the word "confidential" in
the upper right hand corner of the first page containing the
information and on the cover letter transmitting it.
Your response to this Information Request should be mailed to:
Ms. G. Marie Watts
Superfund Program Management Branch (HSM -5J)
U.S. Environmental Protection Agency
77 West Jackson Street
Chicago, Illinois 60604
If you have any questions, please direct such questions to
Ms. Watts, at (312) 886 -7591. Please direct questions of a
legal nature to Mr. Michael Berman, Office 'of Regional Counsel,
at (312) 886 -6837.
June 14, 1994
To the Editor:
Thanks to Choc Junker and the Stillwater city crews for hauling away the
piles of garbage the neighbors of the Cherry/Laurel Street ravine collected
at the third annual ravine clean -up. It's a great example of how the city and
volunteers can work together to improve our surroundings.
Thanks, too, to the neighbors of all ages who joined to do what individuals
could not do alone. One year a boat was dug out of the creek bed, another
year a motorcycle. An ancient commercial bakery oven was unearthed the
first year and removed by a crew of six or so neighbors. At least a dozen
washers and dryers were rounded up, an old can and glass dump has
been raked and cleaned and countless tires have been rolled from one end
of the ravine to the other. In anotherr year or two, we hope to be done with
the major work and plan only on leisurely strolls to pick up litter. Thanks,
as well, to the neighbors at Hope House who provided the refreshments.
The ravines are Stillwater's "Hidden Treasures Not even many born and
bred here know how beautiful they are when the bottoms are literally
covered with wild phlox or violets, or where the wild iris blooms. As a city
government and as individuals, we should continue to work together to
protect these beautiful, wild places. Everyone can help. If you are still
dumping stop. If you know someone who is still dumping stop them.
Join with your neighbors to clean up the ravine closest to you. Encourage
your council person to enact policies to protect our hidden treasure. And
finally, share the treasure with someone who is unaware of it take a walk
and enjoy!
6x.
Becci Cox
417 West Cherry Street
Stillwater, MN 55082
439 -8598
June 17, 1994
Mr. Nile Kriesel
City Administrator
City of Stillwater
Stillwater, MN. 55082
Dear Nile;
The annual United Way kick -off is scheduled for Sept. 10
this year at Lowell Park.
As you know, United Way raises and distributes hundreds of
thousands of dollars annually benefitting thousands of people
in the Valley area, especially Stillwater.
The annual kick -off is a big part of the campaign. In the past,
sponsors have "picked up the tab" for this event. However, this
year our sponsors have rejected our request (I'm sure because of
their tremendous support during the actual campaign).
We are requesting sponsorship from the City of Stillwater.
We need $2100 to assure a successful kick -off on Sept. 10.
Will the City please help us out?
I will be happy to answer any questions you may have.
Thank you for your time and consideration.
Sincerely,
t7
Tom Schwyz
United Way
Colors of Love Committee Member
4
TO: Mayor and City Council
FROM: City Coordinator
RE: Human Rights Commission
DATE: June 17 ,1994
MEMORANDUM
Mort Ryweck, Coordinator of Statewide Campaign Against Hate and Bigotry is
requesting a workshop with the Council to discuss the possibility of forming a
Human Rights Commission in the City. (Mr. Ryweck discussed this previously
with the Council). I can discuss this with you further at the meeting.
;:ve,
C
Commissions wor&with business, labor, education, civic, religious, social and community
groups in order to foster intergroup understanding and to eliminate prejudice and discrimination.
1
CITIES WITH HUMAN RIGHTS COMMISSIONS
Albert Lea
Arden Hills
Austin
Bemidji
Bloomington
Brooklyn Center
Columbia Heights
Cottage Grove
Coon Rapids
Crystal
Duluth
Eden Prairie
Edina
Falcon Heights
Fergus Falls
Fridley
Golden Valley
Hibbing
Inver Grove Heights
Maplewood
Mankato
Marshall
'�::$S ::fir
Morton W. Ryweck
Coordinator of Statewide Campaign
Against Hate and Bigotry
(612 374 -5580
Minneapolis
Moorhead
New Brighton
New Ulm
Oakdale
Orono
Red Wing
Richfield
Robbinsdale
Rochester
Roseville
St. Cloud
St. Louis Park
Shakopee
Shoreview
South St. Paul
St. Anthony
Saint Paul
Virginia
Winona
Worthington
ti'tr:,:: >,5: •`/.f.�•.,• a. s.:.?•:•.t#C:':• •xi.• £E:.,;.,•.
Minnesota Department of Human Rights
(612) 296 -5663 (St. Paul office)
Tty/Tdd 296 -1283
1 -800- 657 -3704
7
`'•'a:::! ii irk :j %'1, i f i /,ri
HUMAN RIGHTS COMMISSION
"STARTER"
INFORMATION
NO PLACE FOR PREJUDICE
MINNESOTA LEAGUE
f HUMAN RIGHTS COMMISSIONS
4221 Lake Road Avenue
Robbinsdale, MN 55422
(612) 535 -1051
4
A
MINNESOTA
DEPARTMENT OF
H UMAN RIGHT
eeeeeeeeeee
N. N. N.
S.
I
LEAGUE OF MINNESOTA
HUMAN RIGHTS
COMMISSIONS
Human Rights Commissions are voluntary, city
chartered groups appointed by city councils to advise and
promote matters relating to human rights under the state
Human Rights Act 363 and to work for a society free from
prejudice and discrimination.
League of Minnesota Human Rights Commissions is
a voluntary, non profit organization dedicated to the
protection and advancement of human rights. League
members are the various Human Rights Commissions
chartered in cities and communities throughout the state.
Minnesota Department of Human Rights is a state
agency which has the mandate to hear discrimination cases
filed with the state. An extension of this mandate is the
No Fault Grievance Process administered by local Human
Rights Commissions. The Human Rights Commissioner is
appointed by the Governor of the state.
a
I ry::''•X ti4. i•}:%•: x:::. 4vv:: ::::::v.:.v::: ::�•.8nt4v.:x•: u:.v.•.....::: •i:.:: }i: :�S:iti
ROLE OF HUMAN RIGHTS ry COMMISSIONS `t,::: :kt5'it: ig :•::i''t:+ :'::;+:}:w}` i.\':,:}; v• v:.. u:....i:�' :'•i }::.•x;• i:• ::*K :�'p: w v k i•:• }'t
\.v:i:.\v.•.:.•.•::: f n.. :4v Sv'Yi v..... :}vp }::i :vv:•:vti. }i:: i:.:.::::: F4......lN'N.
The role of a Human Rights Commission is to
encourage and promote (both publicly and
privately) equal opportunity and fair treatment
and practices for all people. The areas of
discrimination may include:
Employment Public accommodations
Education Public services
Housing Credit
Business Retribution
Commissions act informally to eliminate discriminatory
practices that are contrary to the public policies of the State
(Minnesota statutes 1967, Human Rights Act, Section 363.13)
which is to secure freedom from discrimination
without regard to:
Race Religion
Color National origin
Creed Sex
Age
Marital status
Disability
Public Assistance
HOW TO START A COMMISSION
1. Identify supportive community residents.
2. Gather information on activities and processes
from neighboring Human Rights Commissions.
3. Meet with mayor and city council members to
obtain authorization and legislation for organizing
a local commission.
4. Seek resources speakers, documents, videos
from League of Minnesota Human Rights
Commissions, Minnesota Department of Human
Rights, and /or active Commissions.
5. Develop a Human Rights Ordinance for the city.
6. Advertise openings for Commissioners and
interview to select the required numbers.
7. Elect officers; set specific goals and a regular
meeting date; organize committees.
(612)490 -5600
June 15, 1994
Dear Fellow LMCIT member:
1.800 -925- 1122plusyourcitycode
1
3490 Lexington Avenue North
League of Minnesota Cities St. Paul, MN 55126 -8044
Many of you recently received a letter from the City of Afton,
asking you to urge the LMCIT Board of Trustees to drop a pending
appeal and to reimburse three Afton council members for legal
costs they incurred in defending themselves against the charges
that they violated the open meeting law. A number of city
officials have asked about this matter, so we thought it might
be useful to outline how LMCIT has approached the issue and why.
Three members of the Afton city council were charged with
violating the open meeting law. The city submitted the claim
under the city's LMCIT liability coverage, and LMCIT disclaimed
coverage. The reason is that the LMCIT liability coverage
provides that LMCIT will cover and provide a defense for claims
seeking "damages The coverage document provides that
"damages" does not include fines or penalties. This definition
of "damages" was modeled after typical language found in
commercial liability insurance policies.
The open meeting law at the time provided for a $100 "civil
penalty and for removal from office after three violations.
Litigation under the open meeting law is therefor by definition
an action seeking a penalty not a claim for "damages." Since
it is not a claim for damages, LMCIT's position is and has
always been that these defense costs are not covered by the
LMCIT liability coverage.
The council members sued LMCIT, challenging LMCIT's disclaimer
of coverage. The trial court ruled that there was no coverage.
The city officials appealed this ruling to the Court of Appeals,
which ruled that there was coverage. The Appeals Court first
ruled that the city had the legal authority to reimburse the
officials' legal costs; and then simply said that because the
city was authorized to reimburse the city officials for these
costs, LMCIT was required to do so.
We believe that the Court of Appeals decision is incorrect and
misreads what the LMCIT liability coverage document actually
says. LMCIT therefor asked the Supreme Court to review the
Appeals Court's decision. The Supreme Court agreed to do so,
and the appeal is proceeding.
The City of Afton's letter suggests that LMCIT should drop this
appeal and reimburse the city officials for their legal costs.
But because LMCIT is a cooperative organization of cities, the
AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER
TDD(612)490 -9038 Faa(612)490 -0072
funds which LMCIT uses to pay claims are really the joint
property of all of LMCIT's member cities. The purpose of the
coverage document is to spell out which claims will be paid with
those funds. LMCIT therefor has a duty to all of its member
cities to pay out those funds only in accordance with the
coverage document, and to make sure that the coverage document
is being properly interpreted. To pay a claim which we believe
is excluded by the language of the coverage document would
amount to using the member cities' funds to make a gift.
This is not the first time LMCIT has found itself in the
position of having to disclaim coverage for a member city's
claim. The claims arising out of the alleged air quality
problems in the City of Coon Rapids' ice arena several years
ago, which fell under the coverage's "pollution" exclusion; and
the recent claims against the member cities of the Minnesota
Police Recruitment System, which fell under the "joint powers"
exclusion, are two other examples. In both of those instances,
the LMCIT Board reviewed the issues and developed ways to
cover similar situations in the future just as LMCIT has done
by developing the optional open meeting law defense coverage
that is now available.
In short, we believe that in fairness to the member cities,
LMCIT must continue to make coverage decisions based on what the
coverage document actually says and what it actually covers
not on what we may later decide it should have said or should
have covered. This appeal is simply one more step in the
process that assures that the coverage document is being
interpreted and applied correctly.
The members of the LMCIT Board are very interested in hearing
your views on this or any other issue involving LMCIT. Please
feel free to contact any of the Trustees, or Pete Tritz or Tom
Grundhoefer at the League office, with any comments, questions,
or suggestions you may have.
cerely,
Stene
or, Lindstrom
Chairman, LMCIT Board of Trustees
Metropolitan Council
Advocating regional economic, societal and environmental issues and solutions
Recycled Paper
June 17, 1994
Morli Weldon
Clerk
City of Stillwater
216 4th St N
Stillwater, MN 55082 -4807
Dear Mr. Weldon:
The Metropolitan Council staff has prepared a preliminary population and household
estimate (April 1, 1993) for your community. Enclosed for your review is a 1993
worksheet which includes 1990 Census background data.
The estimates are used by the Council to monitor population and household change in the
region. We strive to provide estimates that are accurate and that treat each municipality
consistently. If you have questions about the estimates, please contact Kathy Johnson at
291 -6332. If you prefer to submit written comments, please direct these to Ms. Johnson as
well.
We would like to send the estimates to the State Department of Revenue by mid -July for
use in their local aids formulas. If you have questions about how local aids are calculated,
please address them to Rich Gardner, Minnesota Department of Revenue, 296 -3155. If
possible, we'd like to finalize the numbers before submitting them to the Department of
Revenue. To do so, we need to hear from you by July 8, 1994. Thank you for your
prompt attention to this matter.
Sincerely,
Dottie Rietow
Chair
DR/kj
Enclosure
Mears Park Centre 230 East Fifth Street St. Paul, Minnesota 55101 -1634 612 291 -6359 Fax 291 -6550 TDD 291 -0904
An Equal Opportunity Employer
METROPOLITAN COUNCIL
PROVISIONAL POPULATION ESTIMATE
APRIL 1, 1993
Housing By Type
Single- Family
Multifamily (incl. Townhouse)
Mobile Home
TOTAL
1 1990 Census Households
1993 Household Estimate
1990 Census Persons per Household
1993 Persons per Household
All numbers are as of April 1 of each year.
City or Township: Stillwater
1993 Housing Units
1990 Census
Housing Units
3,625
1,478
2I
X5,105
HOUSEHOLD ESTIMATE
POPULATION ESTIMATE
1990 Census Total Population
1990 Group Quarters Population
1990 Population in Households
1993 Population Estimate
1993 Group Quarters Population
1993 Population in Households
1993
Estimated
Completed
Housing Units
4,007 I
1,582 1
PERSONS PER HOUSEHOLD
5,591
1993
Estimated
Occupied
Households
4,982
5,447
13,882
377
13,505
15,001
358
14,643
2.71
2.69
3,935
1,510
2
5,447
This total includes 49 units listed in "other" housing in the 1990 Census data. The Census defines these units as those
not fitting the defined housing categories, such as houseboats, railroad cars, campers and vans. Since no information on
"other" units is available between censuses, for purposes of 1993 population and household estimation, these units have
been allocated to the single and multiple family categories. This was done based on persons per "other" household and
the ratio of single- family to multifamily housing in the jurisdiction.
MINNESOTA OFFICE:
P.O. Box 2I31
Stillwater, MN 55082
(612) 439 -7681
Fax (612) 439 -7319
LEGISLATIVE ASSOCIATES, INC.
June 17, 1994
To: Mayor and Council Members
City of Stillwater
From: Ed Cain, LAI
WASHINGTON OFFICE:
7920 Towerbell Court
Annandale, VA 22003
703) 560 -7129
Fax (703) 560 -4632
Subject: Billing for Services: May, 1994
Services for the City of Stillwater focused on the City's request for $200,000 for
non federal matching funds from the 1994 Legislature. The work included frequent
meetings and contacts with all the members of the House and Senate Committees that
are responsible for the bonding authority of the State, and with the Office of the
Governor.
The critical period for the Stillwater appropriation was the House /Senate
Conference Committee. Our $200,000 appropriation was in the Senate bill, but the
House included practically nothing in flood control funding. The Governor's budget
included some unassigned funds that, according to DNR priorities, would not have
reached down far enough to fund the Stillwater project.
The Conference Committee was in session almost continually on May 2, 3, 4,
and 5, as well as the last two days of April. All of those representatives for agencies,
cities, etc. with items in the Bonding Bill remained till the very end. If a question came
up concerning your project, and no one was their to respond, it was cut. In our case,
DNR has to follow the Governor's budget and oppose anything not included in his
budget. It was critical to be there throughout the entire mark -up session. This is simply
a note of explanation regarding the extended hours of service during the first part of
May.
Further work involved meetings with DNR, PCA, the Corps of Engineers, and
SEH who has been ask to prepare the proposal for the A E work on the retaining
wall system. The amount of time allocated to Stillwater projects during the month was
over 100 hours.
Billing Time, 43 hours $65 per hour
Fax/copying /p g /LD phone /bus. lunches
Edwin E. Cain, LAI
2,795.00
93.00
Total Services and Expenses 2.888.00
Services from May 1, to May 30, 1994
Date Event Number of Hours
May 2: Conference Committee; Session; mtgs. with 14
individual Committee Members and DNR.
May 3: Conference Committee, Session; Mtgs. with 15
Governor's staff, DNR and Committee Members.
May 4: Both House and Senate Sessions, Conference 15
Committee, Individual mtgs. with Members.
May 5: Conference Committee; Sessions in House and 16.5
Senate; Mtgs. with DNR, Governor's Staff and
Members.
May 6: Meetings with City Staff, Capitol Bonging Conference 8.5
Committee, Preparation of materials.
May 7: Mtgs. Dick Moore and SEH re: levee project. 2
May 11: In Washington, D.C. Mtgs. with Corps of Engineers, 6
Follow -up reports to Durenberger and Grams.
May 12: Washington, D.C. Meetings re:Community Development 4.5
and other potential funding sources for the City.
May 18: St. Paul Corps of Engineers. 2
May 26 -30: Preparation of materials; contacts with Corps, SEH, and 3
others.
Total hours of Services.
86.5
Total Hours Billed. 43.
8. BOARD CORRESPONDENCE
9. 9:35 ADJOURN
WASHINGTON COUNTY
COUNTY BOARD AGENDA
JUNE 21, 1994, 9:00 A.M.
1. 9:00 ROLL CALL
2. CONSENT CALENDAR
3. 9:00 PUBLIC WORKS DEPARTMENT D. WISNIEWSKI, DIRECTOR
A. CONTRACT FOR INSTALLATION OF GOVERNMENT CENTER
SECURITY SYSTEM
B. GOVERNMENT CENTER BUILDING SECURITY POLICY
5. 9:10 GENERAL ADMINISTRATION J. SCHUG, ADMINISTRATOR
6. 9:20 DISCUSSION FROM THE AUDIENCE
VISITORS MAY SHARE THE R CONCERNS WI7H THE COUNTY BOARD OF COMMISSIONERS ON ANY ITEM NOT ON THE AGENDA. THE CHAIR WILL DIRECT
THE COUNTYADMIVIS7RITOR TO PREPARE RESPONSES TO YOUR CONCERNS YOU ARE ENCOURAGED NOT TO BE REPETITIOUS OF PREVIOUS SPEAKERS
AND TO LIMIT YOUR ADDRESS TO FIVE MINUTES.
7. COMMISSIONER REPORTS COMMENTS QUESTIONS
TILLS PERIOD OF TIME SHALL BE USED BY THE COMMISSIONERS TO REPORT TO 77E FULL BOARD ON COMMITTEE ACTIVATES, MAKE COMMENTS ON
MATTERS OF INTEREST AND IVFORMA77ON, OR RAISE QUESTIONS TO THE STAFF. 7716 AC770N IS NOT INTENDED TO RESULT IN SUBSTANTIVE
BOARD AC7YON DURING THIS TIME ANYACI7ON NECESSARY BECAUSE OF DISCUSSION WILL BE SCHEDULED FOR A FUTURE BOARD MEEIIVG.
10. 9:55 BOARD WORKSHOP WITH OFFICE OF ADMINISTRATION B C
TO
10:40 DISCUSSION ON AUDIO /VISUAL UPGRADE FOR THE BOARD ROOM
Dania C. Hogberg
District 1
Mary Hamer
District 2 /Chair
Wally Abrahamson
District 3
Myra Paterson
District 4
Dave Engstrom
District 5
11. 10:50 BOARD WORKSHOP WITH COMMUNITY SERVICES COURT SERVICES B C
TO
11:50 COST OF OUT -OF -HOME PLACEMENT FOR CHILDREN
MaEETING NOTICES
Committee Tiae Location
Date
June 21
June 21
June 22
u ne 23
une 23
Board of Equalization
Mental Health Advisory
Solid Waste Mgmt. Coord Brd.
Community Corrections
Resource Recovery Project Brd.
1:00 p.m.
4:00 p.m.
10:30 a.m.
7:30 a.m.
8:30 a.m.
Meeting Rooms B C
Oakdale City Offices
2099 University Ave. W. St. Paul
Washington County Government Center
6989 55th St. N., Suite C Oakdale
if you need assistance due to disability or language barrier, please call 430-6003 (!DD 439 -3220)
AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER
The following items are presented for Board approval /adoption:
DEPARTMENT /AGENCY ITEM
ADMINISTRATION A. APPROVAL OF THE JUNE 7, 1994 BOARD MEETING MINUTES.
ACCOUNTING D. APPROVAL OF RESOLUTION CALLING FOR REDEMPTION OF THE
OUTSTANDING $2,500,000 GENERAL OBLIGATION COUNTY BUILDING
BONDS OF 1971.
AUDITOR TREASURER F. APPROVAL OF THREE DAY ON SALE NON INTOXICATING MALT LIQUOR
LICENSE FOR SCANDIA FASTPITCH TOURNAMENT, SCANDIA BALLFIELD,
JUNE 24 -26, 1994.
COMMUNITY SERVICES H. APPROVAL TO APPOINT CHARLOTTE FARNUM TO THE RAMSEY ACTION
PROGRAM INC. BOARD OF DIRECTORS, TO COMPLETE THE TERM VACATED
BY JAMES SCHUG, AND APPOINT ANDREW ERVIN AS THE ALTERNATE.
HUMAN RESOURCES
PUBLIC WORKS
RECORDER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR
JUNE 21, 1994
B. APPROVAL OF AMC DISTRICT X RESOLUTION REQUESTING AN OPINION
FROM THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ON THE
DESIGNATION OF THE AREA AGENCY ON AGING.
C. APPROVAL TO APPOINT SANDRA SHIELY, COTTAGE GROVE, TO THE
BOARD OF ADJUSTMENT AND APPEALS, TO FILL AN UNEXPIRED TERM TO
DECEMBER 31, 1994.
E. APPROVAL OF RESOLUTION CALLING FOR REDEMPTION OF THE
OUTSTANDING $2,035,000 GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 1987C.
G. APPROVAL OF CONSUMPTION AND DISPLAY (SET -UP) PERMIT LICENSE
FOR SCANDIA COMMUNITY SENIOR CENTER, APRIL 1, 1994 TO MARCH
31, 1995.
I. APPROVAL OF AGREEMENT WITH MINNESOTA TECHNICAL COLLEGE SYSTEM
FOR SECOND YEAR SPECIAL NEEDS BASED FUNDING IN THE AMOUNT OF
$47,640.
J. APPROVAL OF AGREEMENT WITH MINNESOTA DEPARTMENT OF ECONOMIC
SECURITY TO INCREASE MINNESOTA YOUTH PROGRAM BIENNIAL
ALLOCATION TO $202,519.
K. APPROVAL OF PROGRAM YEARS 1994 AND 1995 JOB TRAINING
PARTNERSHIP ACT (JTPA) AND WAGNER PEYSER GRANT AGREEMENT WITH
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY /COMMUNITY BASED
SERVICES DIVISION.
L. APPROVAL TO ENDORSE APPLICATION FOR $24,000 IN SUPPLEMENTARY
FUNDS FOR CHILDREN'S MENTAL HEALTH INTEGRATED FUND
COLLABORATIVES.
M. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH HUMAN
SERVICES SUPPORT NETWORK, INC., TO PROVIDE HOME AND COMMUNITY
BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES.
N. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH FOCUS HOMES,
INC. TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS
WITH DEVELOPMENTAL DISABILITIES.
O. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH ADAPTED
LIVING PROGRAMS, INC. TO PROVIDE HOME AND COMMUNITY BASED
SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES.
P. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH MDM RUBICON,
INC. TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS
WITH DEVELOPMENTAL DISABILITIES.
Q. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH A.M.E.
COMMUNITY SERVICES, INC. TO PROVIDE HOME AND COMMUNITY BASED
SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES.
R. APPROVAL OF AMENDMENT TO THE 1994 CONTRACT WITH NEKTON, INC.
TO PROVIDE HOME -AND COMMUNITY BASED SERVICES TO PERSONS WITH
DEVELOPMENTAL DISABILITIES.
S. APPROVAL OF .5 F.T.E. SPECIAL PROJECT SENIOR CASE AIDE IN THE
JOB TRAINING CENTER DIVISION OF COMMUNITY SERVICES FROM JULY
1, 1994 THROUGH JUNE 30, 1995.
T. INFORMATION ONLY TOWN ROAD ALLOTMENT DISTRIBUTION.
U. INFORMATION ONLY RECORDER FEES FOR THE MONTH OF MAY, 1994.
••Consent Calardar itan, are generally defined u ikons of routine business, not requiring diuuuion, and approved in one vote. iionen nay ekes to
pull Conran Calendar itan(,) for discussion and/or separate action.