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Home My WebLink About1996-09-17 CC Packet . e . CJvJv REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 96-24 Margaret Rivers Room, Stillwater Public Library 223 North Fourth Street September 17, 1996 REGULAR MEETING 7:00 P.M. CALL TO ORDER INVOCATION ROLL CALL . APPROV AL OF MINUTES August 26, 1996, Special Meeting; September 3, 1996 Regular and Recessed Meetings PETITIONS. INDIVIDUALS. DELBGA TIONS & COMMENDATIONS 1. Donald Empson - Presentation of historic Stillwater maps 2. St. Croix Valley Area Sports Facility: Dick Olsen OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed, ~ CONSENT AGENDA * 1. Resolution 96-228: Directing Payment of Bills. 2. On-Site Septic Permit for 2008 Hazel Court 3. Authorization to submit application for State Bond-Funded Grants-in-Aid Program- Reconstruction of Pioneer Park Wall 4. Contractor License Renewal - Schad-Tracy Signs, Inc. Contractor License New - Elements, Inc.; All-Brite Sign, Inc.; D. Bennett & Son, Inc. 5. Change Order No.6, City Hall Project 6, Authorization to Dispense - St, Croix Preservation Co. for Fall Art Fair, City ofStil/water Chamber of Commerce STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 9. Fire Chief 6. City Engineer 10. Building Official 7. Consulting Engineer 11. City Attorney 8. City Clerk 12. City Coordinator PUBLIC HEARINGS 1. Case No. 96-52. This is the day and time for the public hearing to consider an appeal of the Planning Commission's decision to deny a special use permit for a building addition to house therapy services for facility residents located at 313 South Greeley Street in the RB, Two Family Residential District. James Forberg, Beverly Enterprises, Inc., applicant. Notice of the hearing was placed in the Stillwater Gazette on September 6, 1996 and notices mailed to affected property owners. City Council Agenda 96-24 September 17, 1996 ,{)NFINISHED BUSINESS 1. Consideration of rate reduction for solid waste collection (Resolution amending contract) . 2. Update on sale of City-owned UBC land to Gerrard Realty for condominium project. NEW BUSINESS 1. Case No. SUB/96-61. Resubdivision of Market Place 2nd Addition Block 2, Lots 1-6 into 7 lots in the Business Park Commericial District, BP-C. John Nelson, applicant. 2. Pedestrian Walkway through Autumn Woods Addition 3. Request for Stop Signs at Myrtle and Brick Streets 4. Request for Proposal (RFP) for Auditing Services 5. Setting Public Hearing Date and Times for Special Assessments (Resolution) ~ 6. Burlington Northern Parking Lease Agreement (Resolution) 7. Joint Powers Agreement between Sub-Watershed Communities of Bayport, Stillwater, Oak Park Heights and Baytown Township \ 8. First reading of ordinance establishing penalty for late payment of utility bill e 9. A ward contract for Council Chambers audiovisual project (Resolution) PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion, There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately, * * Items in italics are additions to the agenda - . AGENDA CITY OF- STILLWATER CITY COUNCIL MEETING NO. 96-24 Margaret 'Rivers Room, Stillwater Public Library 223 North Fourth Street September 17, 1996 REGULAR MEETING 7:00 P.M. CALL TO ORDER INVOCATION .. ROLL CALL PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Donald Empson - Presentation of historic Stillwater maps 2. S1. Croix Valley Area Sports Facility - Dick Olsen OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the- meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. ~ e CONSENT AGENDA* 1. Resolution 96-228: Directing Payment of Bills. 2. On-Site Septic Permit for 2008 Hazel Court 3. Authorization to submit application for State Bond-Funded Grants-in-Aid Program - Reconstruction of Pioneer Park Wall 4. Contractor License Renewal - Schad-Tracy Signs, Inc. Contractor License New - Elements, Inc.; All-Brite Sign, Inc.; D. Bennett & Son, Inc. 5. Change Order No.6, City Hall Project STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator PUBLIC HEARINGS 1. Case No. 96-52. This is the day and time for the public hearing to consider an appeal of the Planning Commission's decision to deny a special use permit for a building addition to house therapy services for facility residents located at 313 South Greeley Street in the RB, Two Family Residential District. James Forberg, Beverly Enterprises, Inc., applicant. Notice of the hearing was placed in the Stillwater Gazette on September 6, a 1996 and notices mailed to affected property owners. City Council Meeting 96-24 September 17, 1996 UNFINISHED BUSINESS 1. Consideration of rate reduction for solid waste collection (Resolution amending contract) - 2. Update on sale of City-owned UBC land to Gerrard Realty for condominium project. NEW BUSINESS 1. Case No. SUB/96-61. Resubdivision of Market Place 2nd Addition Block 2, Lots 1-6 into 7 lots in the Business Park Commericial Distr!ct, BP-C. John Nelson, applicant. .. 2. Pedestrian Walkway through Autumn Woods Addition 3. Request for Stop Signs at Myrtle and Brick Streets 4. Request for Proposal (RFP) for Auditing Services ~ 5. Setting Public Hearing Date and Times for SpeCial Assessments (Resolution) 6. Burlington Northern Parking Lease Agreement (Resolution) .. . 7. Joint Powers Agreement between Sub-Watershed Communities of Bayport, Stillwater, Oak Park Heights and Baytown Township e 8. First reading of ordinance establishing penalty for late payment of utility bill 9. Award contract for Council Chambers audiovisual project (Resolution) PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REOUESTS COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. " CITY OF STILLWATER MINUTES AUGUST 27, 1996 SPECIAL MEETING 96-27 4:30 P.M. e The Meeting was called to order by Mayor Kimble at 4:40 p.m. Present: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Parks director Thomsen Fire Chief Ness Comm. Dev. Dir. Russell Bldg. Official Zepper Police Chief Beberg Ward 3 council candidate Greg Mardaus .. Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Press: 1. Continuation of 1997 Bud~et Workshop e Finance Director Deblon presented Council with updated information on the 1997 budget. Budget proposals were presented by Tim Thomsen, George Ness, Steve Russell, Allen Zepper Don Beberg, Dave Magnuson, Diane Deblon, and Nile Kriesel for their respective departments. Motion by Councilmember Thole, seconded by Councilmember Zoller to reduce Library budget request by $30,000 and to reduce capital outlay requests as follows: Fire Department, $10,000 (Fire Chief vehicle); Parks, $172,000 (pioneer Park improvements, bathrooms at Benson Park, and fence at Benson Park); Lily Lake, $55,000 (picnic area and walkway and lights/timers for ballfield); and to direct staff to submit a proposed amended budget to Council at the September 3, 1996 meeting. All in favor. 2... Downtown Li~htin~ improvements City Coordinator Kriesel reported that staff had met to discuss options for addressing the request of the City of Stillwater Chamber of Commerce to install ornamental lighting in the downtown area. Mr. Kriesel said it was the consensus of staff to recommend that the Council consider this a local improvement and proceed under MN Statute, Chapter 429. . Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt a resolution ordering a feasibility study for ornamental lighting improvements in the downtown area. All in favor. (Res. 96-212) 1 3. Adjournment Attest: :"',,:,,,,...,..,." ;.1 Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn a 10:04 p.m. All in favor Mayor Acting City Clerk '" 2 . '~7~v' :,,, ....~"r;i~". e e . e e 'e t STILLWATER CITY COUNCIL MINUTES September 3, 1996 REGULAR MEETING 96-22 4:30 P.M. The Meeting was called to order by Acting Mayor Zoller Present: Councilmembers Cummings, Thole, Zoller and Mayor Kimble (arrived at 4:55 p.m.) Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Chief Beberg Building Inspector Zepper Community Development Director Russell Finance Director Deblon Public Works Director Junker Fire Chief Ness City Clerk Weldon .. Press: Julie Kink, The Courier 1. Stillwater Area Chamber of Commerce - Request for financial assistance Jim Kellison presented request from the Stillwater Area Chamber of Commerce for $10,000 to promote economic development and support tourism. Council determined both the Stillwater Area Chamber and the City of Stillwater Chamber should receive equal contributions. Motion by Councilmember Thole, seconded by Councilmember Cummings directing Finance Director Deblon to include contributions to Area Chamber of Commerce and City of Stillwater Chamber of Commerce in amount of$5000-$7000 each, contingent upon no tax increase. 4-0-1 (Bealka abstain) 2. Report: Updated Fiscal Impact of Annexation - Rob Tautges of Tautges, Redpath & Co., Ltd., presented "Updated Fiscal Impact of Annexation" report. 1 e e ie I STAFF REPORTS 1. Finance Director- Finance Director Deblon stated the adoption of the proposed budget and 1997 tax levy was scheduled for this meeting, but required information had not been received from Washington County. She requested Council set a special meeting date for adoption of 1997 proposed budget and 1997 tax levy. She also requested direction for preparation of final budget numbers. Motion by Councilmember Thole, seconded by Cooocilmember Zoller setting special Council meeting for Wednesday, Sept 11, 1996, at 7:30 a.m. for the purpose of adopting proposed budget and proposed 1997 tax levy and setting date for Truth in Taxation hearings. All in favor. Motion by Councilmember Thole, seconded by Councilmember Bealka directing Finance Director to prepare budget numbers for Option B. All in favor. 2. Police Chief- ..Beberg presented request (on consent agenda) to purchase unmarked squad car for new investigator. He also reported the City has received state funds for the "Safe and Sober" enforcement project and will therefore be taking part in the program in 1997. 3. Community Development Director- Russell reported he had included in the Council packet for their information a copy of the' minutes of the first meeting of the City and Town Joint Board created pursuant to the orderly annexation agreement. 4. City Engineer- Eckles presented the Flood Hazard Mitigation Grant Agreement with the Department of Natural Resources related to the levee wall project. Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the appropriate resolution approving Flood Hazard Mitigation Grant Agreement with Minnesota Department of Natural Resources and authorizing Mayor and Clerk to sign said Agreement. (Resolution 96-214) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 2 e e e 5. Fire Chief- Ness reported Chuck Larson had requested additional space be added to the City Hall project to house an ambulance currently located at Lakeview Hospital. It was determined no space was available to accommodate the request; a change of design would also cause a further reduction of parking area. 6. City Attorney- Motion by Councilmember Cummings, seconded by Councilmember Thole directing City Attorney to work with Mark Vierling, attorney for bak Park Heights, regarding sports facility operations. All in favor. 7. City Coordinator- Kriesel reported on a meeting with River Town Restoration regarding issues related to maintenance, truck traffic, and the future of the Historic Interstate Lift Bridge. He stated staff is working with MnDOT regarding the maintenance, truck traffic, and related issues. ~ Motion by Councilmember Thole, seconded by Councilmember Zoller to recess at 6:05 p.m. Attest: Mayor City Clerk 3 e e e STILLWATER CITY COUNCIL MINUTES September 3, 1996 Recessed Meeting 96-22 7:00 p.m. The Meeting was called to order by Mayor Kimble.. 4 Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Absent: None. Also present: City Coordinator Kriesel - City Attorney Magnuson City Engineer Eckles Community Development Director Russell City Clerk Weldon " Press: Julie Kink, The Courier APPROVAL OF MINUTES - August 20, 1996 Special and Regular Meeting City Coordinator Kriesel requested correction be made to motion under Petitions, Individuals, Delegations - McGarry request, as follows: after seconded by Councilmember Thole, insert "to terminate utility assistance program and"... Motion by Councilmember Thole, seconded by Councilmember Bealka approving minutes of August 20, as amended. 4-0-1 (Cummings abstain, absent from meeting). CONSENT AGENDA * 1. Directing Payment of Bills, Resolution No. 96-213. 2. Accepting report from Downtown Parking commission meeting of August 21, 1996. 3. Contractors Licenses: Dakota Fence of Minnesota, Inc.(renewal); M.C. Magney Construction, Inc.; Arbuckle Construction (New) 4. Purchase of unmarked squad car for investigator,Resolution No. 96-215. 5. Hang Banner Sept. 23-0ct. 6, Fall Colors Art Festival, City of Stillwater Chamber of Commerce Motion by Councilmember Cummings, seconded by Councilmember Thole approving consent agenda. All in favor. PUBLIC HEARINGS 1. Case No. SUB/96-31. This is the day and time for the public hearing to reconsider a 27 - 30 4 e e Ie lot preliminary plat, Interlachen Hills, Third Addition, in the RA, Single Family Residential District, located east ofInterlachen Drive and south ofInterlachen Way. Jim Peterson, Trail Head Development, applicant. Notices mailed to affected property owners on August 22, 1996. Russell presented request for reconsideration, explaining that additional information regarding the official Park Board recommendation and city cost information regarding road construction if on-site dedication required were now available. Jim Peterson, Trailhead Development was also present to answer Council questions. The Mayor opened the public hearing. Sheila Maybanks, 201 Bayberry Avenue, stated she preferred dedication of park land rather than payment of a fee. Tyler Smith, owner of three lots on Interlachen, requested clarification on how the height of the new street will affect his lots. Cindy Green, 204 Crestwood Terrace, stated she preferred avoiding disturbing any wetlands. ~ The Mayor closed the public hearing. Motion by Councilmember Thole, seconded l:>Y Councilmember Cummings to adopt the appropriate resolution modifying approval of SUB/96-31 preliminary plat, Interlachen Hills, Third Addition by amending to approve Alternative lA. Resolution 96-216 Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 2. This is the day and time for the public hearing to consider th~ sale of property by the City of Stillwater. The property is located on the east side of North Third Street directly south of the residence at 315 S. Third. The property size is 50 feet deep and 150 feet wide (along Third S1.) and contains 7,500 square feet of area. The property is treed and generally steeply sloping from Third Street to the east. The land would be sold to Gerrard Realty (a portion) and Martin Elkenborg (a portion) A deed restriction would be placed on the property to disallow development of the site and to retain the site in a natural condition. A public utility easement would be retained on the entire site. Notice of the hearing was placed in the Stillwater Gazette on July 29, 1996, and notices mailed to affected property owners. Russell explained the request and stated the public hearing was required by ordinance for the sale of city owned land. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution approving sale of7,500 square feet of city-owned property, located on the east side of North Third Street, with the following conditions: 1) parcel shall be maintained in natural open space condition; and 2) public drainage and a public drainage and utility easement 5 shall run with the property. (Resolution 96-217). e Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 3. Case No. ZAT/96-1. This is the day and time for the public hearing to consider an amendment to Chapter 31.00 of the Stillwater City Code, Zoning, adding a new Campus Research and Development District, CRD. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on August 19, 1996. Mayor opened public hearing. Richard Huelsmann stated concerns that the proposed configuration would created an island of the CRD district in a residential zone. Mayor closed public hearing. Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the second reading of ordinance implementing Orderly Annexation Agreement by a zoning text amendment to Chapter 31, Zoning, of the Stillwater City Code adding a new Campus Research and Development District, CRD. ~ Ayes - Councilmembers Bealka, Cummings, Zoller and Mayor Kimble. tit Nays - None. 4. Case No. ZAM/96-1. This is the day and time for the public hearing to consider a zoning ordinance map amendment by amending Chapter 31.00 of the Stillwater City Code, Zoning, by designating approximately 28 acres of land located west ofCR 5 and north ofTH 36 as Campus Research and Development (CRD). City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on August 19, 1996, and notices mailed to affected property owners. Mayor opened public hearing. Richard Huelsmann restated his concerns regarding configuration of the district. Mayor closed public hearing. Magnuson clarified that a minor adjustment to the district would be consistent with the orderly annexation agreement. Council directed the district be amended to remove the westerly strip of land abutting N 62nd Street, and to add an equal portion of land to the east. e Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the second reading of ordinance implementing Orderly Annexation Agreement by a zoning map amendment to Chapter 31, Zoning, of the Stillwater City Code, to designate 28+ acres of land located west 6 ofCR 5 and north ofTH 36 as Campus Research and Development (CRD) District, as amended. All in favor. (roll call) e 5. Case No. ZAT/96-2. This is the day and time for the public hearing to consider a,n amendment to Chapter 31.00 of the Stillwater City Code, Zoning, adding a new Village Commercial District, V -C. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on August 19, 1996. Mayor opened public hearing. Mary Bujold, Maxfield Research Group, rep.resenting Paula Kroening (also present), opposed the amendment, stating the development viability of the Village Commercial parcel which was approved at 6.2 acres was now facing a reduction of 47 percent in the developable amount due to wetlands/park dedication/open space allocations and potential right-of-way allocation. Richard Huelsmann stated changes should not be made to the orderly annexation agreement. Mayor closed the public hearing. e .. Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the second reading of ordinance implementing Orderly Annexation Agreement by a zoning text amendment to Chapter 31, Zoning, of the Stillwater City Code adding a new Village Commercial District, V- C. Ayes - Councilmembers Thole, Zoller and Mayor Kimble. Nays - Councilmembers Bealka and Cummings. Magnuson informed Council approval requires a 4/5 vote; therefore the motion failed. Mayor recessed the meeting at 8:20 p.m. Meeting reconvened at 8:35 p.m. Cummings stated he had voted in the negative only as a statement against what he felt was inadequate planning for commercial development. He had not realized the motion would fail without a 4/5 approval. Motion by Councilmember Cummings, seconded by Councilmember Bealka to reconsider the zoning text amendment adding a Village Commercial District. All in favor. I. Motionby Councilmember Thole, seconded by Councilmember Zoller to approve the second reading of ordinance implementing Orderly Annexation Agreement by a zoning text amendment to Chapter 31, Zoning, of the Stillwater City Code adding a new Village Commercial District, V- C. 7 e It e Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 6. Case No. ZAT/96-3. This is the day and time for the public hearing to consider an amendment to Chapter 31.00 of the Stillwater City Code, Zoning, adding a new Agricultural Preservation District, A-P. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on August 19, 1996. Mayor opened public hearing. No one requested to be heard. Mayor closed public hearing. Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the second reading of ordinance implementing Orderly Annexation Agreement by a zoning text amendment to Chapter 31, Zoning, of the Stillwater City Code adding a new Agricultural Preservation District, A-P. Ayes ~Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 7. Case No. CPA/96-1. This is the day and time for the public hearing to consider an amendment to the City of Stillwater Comprehensive Plan incorporating the Orderly Annexation Agreement as part of that document. Notice of the hearing was placed in the Stillwater Gazette on August 19, 1996. Mayor opened public hearing. No one requested to be heard. Mayor closed public hearing. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution approving amendment to City of Stillwater Comprehensive Plan by incorporating the Orderly Annexation Agreement. (Resolution No. 96-219) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. UNFINISHED BUSINESS 1. Approving Ice Arena Contract Motion by Councilmember Cummings, seconded by Councilmember Bealka to adopt the appropriate resolution approving renewal of Lily Lake arena managemen\ contract with St. Croix Catering for the 1996/97 ice season. (Resolution 96-220) 8 e e e Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 2. Possible second reading of ordinance amending Chapter 56 of Stillwater City Code Entitled Taxes and Assessments (Rural taxation district for annexation area) Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the second reading of ordinance amending Chapter 56 of Stillwater City Code Entitled Taxes and Assessments (Rural taxation district for annexation area). Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 3. Approving Development Agreement - Territorial Coalition Inc. Motion by Councilmember Cummings, seconded by Councilmember Zoller to adopt the appropriate resolution approving the Development Agreement with Territorial Coalition Inc. (Resolution 96-221) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. \ .. 4. Acceptance of resignation and commendation of Rob Hamlin as Planning Commissioner Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt the appropriate resolution approving accepting resignation and commending Rob Hamlin for serving as Planning Commissioner. (Resolution 96-222) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to advertise a vacancy on the Planning Commission and requesting letters of interest be submitted to the City Clerk. All in favor. 5. Update: Railroad land purchase in downtown Stillwater Community Development Director Russell reported on the possibility of the City obtaining all railroad-owned land in downtown Stillwater and leasing back an easement to the railroad for use as long as they need the line. Motion by Councilmember Bealka, seconded by Councilmember Cummings directing staff to obtain appraisal of railroad lands in downtown Stillwater. All in favor. 6. Election to participate in Local Housing Incentive Program under the Livable Communities Act for 1997 Russell reported that the City must annually elect to participate in the Local Housing 9 e e e Incentive Program. Participation is required to be eligible for certain grant funds. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution electing to continue participating in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act. (Resolution 96-218) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None. 7. Discussion or ordinance regulating pawnbrokers Magnuson reported that a moratorium on e;tablishing pawn shops within the City could be enacted until the ordinance is in final form for the second reading. He stated the moratorium could be for up to one year with a possible extension to 18 months. This was within the rights of the City because a first reading of an ordinance regulating pawnbrokers. Motion by Councilmember Thole, seconded by Councilmember Zoller to establish a moratorium on the establishment of pawnshops within the City. All in favor. NEW BUSINESS 1. Adopting proposed Budget and proposed 1997 Tax Levy and Setting date for Truth in Taxation hearings Postponed. Special meeting date set for Wednesday, Sept 11, 1996, at 7:30 a.m. (action taken at 4:30 meeting) 2. Appointment to Park and Recreation Board Kriesel presented memo from Tim Thomsen, Parks Director. He reported the Park and Recreation Board had voted at their meeting of August 20 to recommend Nancy Brown to fill the vacancy of Todd King. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt the appropriate resolution approving the appointment of Nancy Brown to the Park and Recreation Board to fill the vacancy created by the resignation of Todd King. (Resolution 96-223) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays - None. 3. Special Use Permit for elementary school Russell reviewed the request, stating it had been reviewed and approved by the Planning Commission, the Town planning Commission and Board. He stated the Joint Board had reviewed the school project and certified it as consistent with the comprehensive plan and orderly annexation. 10 e e e Dan Parker, Business Manager for ISD 834, was present. . Motion by Councilmember Thole, seconded by Councilmember Cummings approving the Special Use Permit for elementary school located south of County Road 12 in City annexation area, as conditioned. All in favor. 4. Adopting revised Parks and Trailway Dedication Policy Motion by Councilmember Thole, seconded by Councilmember Bealka to table the adoption of revised Parks and Trailway Dedication Policy. All in favor. COMMUNICA TIONS/REQUESTS 1. Richard Hill - Request to close portion of street for block party 2. Paul Weiler, Youth Service Bureau - Request for funding COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ,. , City Attorney Magnuson presented lease agreements with Gordon Metal, School District 834, and Lindells Carriage Co. for use ofpo~ions of the Territorial Prison site. Motion by Councilmember Thole, seconded by Councilmember Bealka approving the lease agreement with Gordon Iron and Metal Company, School District 834, and Lindells Carriage Co. for use of portions of the Territorial Prison site. All in favor. Community Development Director Russell requested authorization to have survey completed for purposes of splitting property to be owned by City on old prison site (TCI development). Motion by Councilmember Thole, seconded by Councilmember Zoller directing Community Development Director Russell to have survey completed for split of old prison site property. All in favor. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 9:45 p.m. Resolutions: Resolution 96-213: Directing Payment of Bills Resolution 96-214: Approving Flood Hazard Mitigation Grant Agreement with Minnesota \ Department of Natural Resources and authorizing Mayor and Clerk to sign said Agreement. Resolution 96-215: Purchase of unmarked squad car for investigator. Resolution 96-216: Modifying approval of SUB/96-31 preliminary plat, Interlachen Hills, Third Addition by amending to approve Alternative lA. 11 e e I. Resolution 96-217: Approving sale of 7,500 sauare feet of city-owned property, located on the east side of North Third Street. . Resolution 96-218: Electing to continue participating in the Local Housing incentives Account Program under the Metropolitan Livable Communities Act. Resolution 96-219: Approving amendment to City of Stillwater Comprehensive Plan by incorporating the Orderly Annexation Agreement. Resolution 96-220: Approving renewal of Lily Lake arena management contract with St. Croix Catering for the 1996/97 ice season. Resolution 96-221: Approving Development Agreement with Territorial Coalition Inc. Resolution 96-222: Accepting resignation and commending Rob Hamlin for serving as Planning Commissioner. Resolution 96-223: Appointing Nancy Brown to the Park and Recreation Board to fill the vacancy created by the resignation of Todd King. Attest: City Clerk ~ 12 Mayor - Now Available for the First Time in 126 Years TWO 13IJU9'J I!fl ~IIU mR,J of ITIbbWATER. MINNEII1TA Drawn in 1870 -- Drawn Again in 1879 See Nineteenth Century Stillwater as Your Great Grandparents Knew It featuring *Al/ Homes and Neighborhoods of the Day* *Churches Built by Those Early Congregations* *Bust/ing Waterfront Lumber Mills * *Trees, Hills, Bluffs, and Streams * In the Fall of 1869, four years after the Civil War, Albert Ruger, an accomplished urban illustrator, made a pencil sketch of Stillwater. The Stillwater Republican wrote that Ruger's sketch "shows every street, and the name of same, and the buildings are clearly defined, and properly located that every citizen can point out his own residence be it ever so small. II In 1879 Albert Ruger returned to Stillwater to again draw the prosperous city, which had doubled in size. The Stillwater Gazette wrote, "The picture will be valuable as a present map of the city, and will in the future possess great interest for reference:' Bird's Eye Views Are Remarkably Accurate and Scrupulously Detailed They Are Beautiful and Bird's Eye Views Are Also a Research Historian's Dream Capturing the Full and Complete Essence olStillwater Better Than Any Camera Could-- Then or Now! . Enjoy Your Own Set of Bird's Eye Views plus A Thoroughly Documented Guidebook Complete with Footnotes For the first time in 126 years, both of these invaluable reference maps of early Stillwater are once again in print~ reproduced by Donald Empson, Stillwater Historian and former map librarian at the Minnesota Historical Society, who has written a 22-page Guidebook about the maps and Stillwater during the Nineteenth Century. The TWO Bird's Eye View and Guidebook are available only from the author by mail order. But framed copies may be seen at the Stillwater Public Library, and (for awhile) at the Stillwater Post Office. ---ONE (1870 or 1879) Birel's Eye View and Guidebook: $25, plus $1,63 tax, plus $5 for mailing tube and postage (FREE DELIVERY in ZIP Code 55082) ---BOTH (1870 & 1879) Birel's Eye Views and Guidebook: $40, plus $2.60 tax, plus $5 for mailing tube and postage (FREE DELIVERY in ZIP Code 55082) To Order Send a Check to: EMPSON ARCHIVES P.O. Box 791 Stillwater, MN 55082 oreall 612-351-0172 e - St, Croix Valley Commission Rich Cummings Michael Polehna Dick Olsen Otto Bonestroo Agnes Ring Sports Complex Report City of Stillwater September 17, 1996 P,O. Box 903, Stillwater, MN 55082-0903 e e. }, Introduction 2. Basic Facts 3, Conclusion 4. Questions! Answers Index e I e Introduction The St. Croix Valley Sports FacilityCommission was established on October 25, 1995 to provide preliminary design/layout of facilities and to raise funds for the Sports Complex, Weare now on the threshold of completing Phase I which is raising the necessary funds, We need additional financial support from the City of Stillwater. The City of Stillwater financial support is critical to the completion of our fund drive and especially critical in our next Mighty . Duck application on October 5, 1996, We need the City of Stillwater's response no later than October 1, 1996, e e Basic Facts 1. Location: North of Cub Foods 2. Facilities/Cost: 2,1) Multi-Purpose Arena (Ice Arena) 2.2) Field House 2,3) Land 2,553,000 1,547,000 680.000 Total $4,780,000 3. Potential additional facilities to be built by others 3,1) National Guard Training Center (Gym and meeting rooms) 3,2) City of Stillwater Public Works building 4, Funds raised to date: $3,176,653 5. Funds to be raised: $1,603,347 6. Funds required by City of Stillwater is $1,000,000. The potential source offunds are two fold: 6,1) $750,000 from the TIF District 6.2) $250,000 pledge 7. Complete Fund Drive: November, 1996 8. Construction CQuntdown 8.1) Complete plans/specification: January, 1997 8.2) Bids: February, 1997 8,3) Start Construction: April, 1997 8.4) Occupancy:Odober, 1997 9, Operations: Will be operated and controlled by some type of Joint Powers Committee e , It- Conclusion The City of Stillwater's commitment of $1,000,000 will assure us of making our capital goal of $4, 100,000. However, there are several items which must be completed to make the Sports Complex a reality, The following items are required: 1, Formation of some form of joint power committee to review our financial commitments and propose operating costs. 2. Obtaining competitive bids which will allow us to meet our projected construction budget. 3, Obtaining interim financing to cover construction costs, The loan plus interest will be paid back by the pledges to the Sports Complex and operating income from the Sports Complex, It's third down and 15 from our 3 yard line. It's late in the 4th quarter. We normally don't pass from the 3, but future of the Sports Complex is on the line. Will the City of Stillwater help us so we can score a touchdown? e e Ouestions -Answers FILE No. 706 09/17 '96 15:45 ID:LANIERFAX6500 ~ PAGE 1 Cub Foods 1671 01 ;) SUPERVALU Cornpi;l.ny To Co,/Oepl, Ptlonell ~\ 421 South Third Srn::p.r PO 8c)x 9 Stillw;:Jter. MN 55082-0009 6124397200 Fax. ' To: Rich Cumming::: From: Tom Thueson Date: September I 7, 1996 ,c' Subject: STar,WATER MARKETPLACE OUTLOT SALES Rich, here is a brief rundown of the Marketplace sales to date. I have also included a plot plan which you call use as a reference. SOI.D PROPERTY Urban Associates has purchased Lots 3-6 and a portion ot'Lot 2, all oJ' which comprise Block 1. This is the strip center which lies to the south of the main entrance to Marketplace center. On Block 2. which is on the north side of the main entrance, we have purchase agreements in place for Lots 1-4. The intended uses have not been publicly disclosed yet. but if you would like to can me, [can review them over the phone with you. In fairness to the buyers, T would prefer not to put that information in writing. UNSOLD PROPERTY As I indicated on the phone, the Largest unsold parcel is the 4 + acres of connecting space between the Target and the Cub store. This is being marketed at $6.00 per square foot. so the proceeds (assuming a buyer pays the asking price) would be $1,045,440. Three outlot parcels also remain Wlsold. which make up 111,240 square feet. The asking price in this case is also $6 per square lbot, so our potential proceeds arc $667,440. aUTI,OOK I have not been directly involved in the sale of the residual property at the Marketplace center. but I understand that the demand level for the outlot property is quite high. I would expect that the available outlots wiJl be sold for the asking price or an amount very close to the asking price in the near term. e If I can be of additional assistance. please do 110t hesitate to call me at 779 - 2052. 2026'fT - _.c:::.:..~~_~ -- ::-:-:'?:' ~ STILLWATER I MARKETPLACE 2ND IlAAINACE MID U1lJ1Y PSamllS Nl[ SfCMN 1HUS: -- r.~ - ""l= -- - r.":. I I BOlle I 0 FEEl IN WD1lf. AND AD.mINC LOl L>>lES. AIC) 20 FtET IN WlD1H NfD AGJOINDIC S1REIT ure AS SlHOWM ON 1)€ PlAT. . ...." K l'J J.~ ~~( -.; i.J \) ~:( .... ,. "0 ,0 ~ cc :[ -, () ~ : ~S :w i5 wo he ~- - YlClNI1Y MAP ..( :~ --! -~ ,.~ : .1'1 :.1 .... I oe . G;;I! ,--.---- .. - .......... ~, , "" " , " '~ fa."",,:\; I . L""lft r... ~'::':"'CA '" , ..... I "";'" " "'"-9" " .! " .......... " I _ I I I . I 1I : ~ I . I I I "'- : ~IU .. ... , , . , oil ..... J i ---------- . ..,..... . ~-" ~ . o. _ ~ ........ - ~._"I F'CIl H PUIIPll6ES 01 1115 PlAT tH[ NlJllH \.II[ 01 lHC SIlll1ltAtST CUOll'IER 01 .C_ 32. _ :10, RONC[ N 15 ld5IIOCD 1ll l/AIO[ A _C f11 5/11T1t III 0ECRaS :Ill -.rs 2lI 5ECOfl)S [AST, . ICJiI01tS '/2 ..ell _ ~"',. f'OUNII ~~T~'::- ~.~ ~= :.:.. -JI" 'i1\,\,~.. _I,""" .. 4~~ .....;..:.. -- '- ~. ~lIli~ ~ ADDITION " 500 i FEET ,s;) r"~ - .r: ~~ ~ ... - I ; 1- :.I ~-~ =f~1 ~ ,.. ....- ~~ ....0 lD ~ .u .pi ..- ~ :~ :) a::: ~- ~ J~ J~ ::t: EGAN, FIElD . NOW SURVEYORS 8IEEI' . OF 2 I e FROM: DIANE DATE: SEPTEMBER SUBJECT: USE OF TIF FOR ST. CROIX VALLEY SPORTS FACILITY BACKGROUND (Due to staff time spent on finalizing the Proposed 1997 Budget & Tax Levy, this memo was not included in the council agenda packet.) In September 1995, thecouncil4Qemonstrated it's support for the construction of a new sports facility with the adoption of resolution 95-214, which. authorized an application for the "Mighty Ducks" funding request and outlinedthecommittment of the city. In March of 1996, the city was notified that the city did not 'recei ve ,"Mighty Ducks" funding. 'In May 1996 ,the city bonded for projects in progress, including 'the city hall i;remodeling and 1996 capi tal outlay . At the September.3meeting,'/council directed staff to investigate the availability and ,amount of TIP funds that may be used '. to support the "sports 'faci 1 i ty ~'it":{Last'tweek'at:'your.counci 1 meeting, council approved the propose~1997 Budget, including.the 1997 Capital Outlay. ......"..'>"1';'> .. ~1- ~.'-~y':~, :'.'";' <O!:_"~_'.)':, ~ 's _Xi1:"by, aty()urmeeting last.weekth.at:outl in :order.to_.utilizeTIF for' thi~'project. need to be addressed regardless of the dollar contributed"to the project. '_ , Mr. John areas of concern are items that 'of TIF to be Based on the comprehensive TIF review prepared for the council in Apri 11996, there are no current available TIFfunds for this project in 1996 or 1997. Further review of TIF District #4 reveals that. approximately $75,000 per year ofTIF revenue would be generated beginning in 1998. This is estimated for the new strip mall along Co. Rd. 5 that has just been constructed. The $75,000 per year is expected to be available for the life of the district (15 years) and could be used for debt service on a new Tax Increment Bond. Depending on interest rates, this new TIF Bond is estimated at $700,000. CONCLUSION & RECOMMENDATION e At this time, staff would recommend the following: Based on current estimates of revenue and interest rates, in 1998 the city could sell a TIF bond for $700,000 and pledge the $75,000 tax increment from TIF District 14 for the repayment of those bonds. In addition, the concerns of the city's bond attorney will also need to be addressed for successful financing of the project with TIF. .A. _. $639,460,800 ------------ ------------ Debt Limit ( 2% of estimated market value) $12,789,216 Total Bonded Debt Less: Improvement Bonds TIF Bonds $25,785,000 (6,830,000) (10,520,000) . Total Debt Subject to Limit $8,435,000 Legal Debt Margin Proposed 1997 Capital outJay (Approved @9-13"'96 council meeting) $4,354,216 (725,000) Estimated $3,629,216 ----------- ----------- ... e LEGISLATIVE ASSOCIATES, INC. e Washington Office: 1l013Oth Street, NW, Suite 500 Washingtoo, D.C. 20007 (202) 625-4356 Fax (202) 625-4363 Minnesota Office: P.O. Box 2131 Stillwater, MN 55082 (612) 439-7681 Fax (612) 439-7319 September 17, 1996 To: Mayor and Council Members City of Still~ r From: Ed Cain, LA~ Subject: Legislative Action on the Levee Flood Control Project. Appropriations: The House/Senate Conference Committee completed work on the Energy and Water Appropriations for FY 1997 (H.R. 3816) last week. The House, by floor action, accepted the Conference Report by a large majority, a 383-29 vote. The Conference Report saw the same type of smooth sailing in the Senate, passing this morning by a vote of 94-6. As you recall, the Stillwater project was not included in the House bill. The Senate earmarked $1 million to begin work on Stage 2 of the project, which is the extension of the levee wall from the gazebo, around Mulberry Point to P.D. Pappy's. The Committee Conference Report included $.5 million for Stage 2, considerably less than we requested. The bad news is a half million plus the $350,000 we were able to get from the State this last session is not sufficient to complete Stage 2 of the project. The good news is that the appropriation by Congress, albeit insufficient, is a signal to the Corps that they want the project to continue. e I met with high Corps officials last week in Washington and St. Paul after learning of the level of the appropriation. They indicated, at the highest levels, that the Corps does not want to experience delays in construction between Stage 1 and Stage 2 of the project. With the support of the Congressional Appropriations Committee Members who have befriended us since 1992, and the right type of support from our Congressional Delegation, we will have the funds to continue construction next Spring on sch~dule. The Corps has already signed the agreement with SEH to do the plans and specs for the second stage, so there witt be no delay there. Page 2. e It would be nice and clean if we just received a straight appropriation for the full amount, but obtaining $11.6 million in capital for a local project does not come easily. Anyone who has ever tried to raise funds for a project knows this. Patience, persistence, and proficiency produces product and progress. It would be impossible to accomplish what we have today without the strong support of this Council and the Mayor, and the City staff. Project Authorization: The 83 differences in the House and Senate versions of the Water Resource Development Act (WRDA) of 1996, passed by both the House and Senate, is currently being studied and resolved by Committee staff in pre-conference meetings. The Members will not be formally involved until the major issues are agreed upon. To our success, both bills increase the authorization for the Stillwater Levee project from the $3.2 million authorized in the 1992 WRDA Act to the $11.6 million which we will need to complete the project. The Senate Committee staff director stated this was the only reauthorization of this size that the Senate has passed in his 15 years in the Senate. The wording in neither bill is exactly what we would like to have, however, the Senate version is much preferred. As you may recall, the Senate version out of Committee was equally as bad as the current House version. A series of meetings with the top staff people of the four Chairman and Ranking Members of the Environment and Public Works Committee (Senators John Chafee, Max Baucus, John Warner, Daniel Moynihan) resulted in the amendment that was made on the floor of the Senate on our behalf by Chairman Chafee. After all the time they committed to our project, it doesn't seem right to oppose them in Conference Committee, although I would if the House version was clean. I spent considerable time last week with Congressman Jim Oberstar who was the key Member that helped us get the initial authorization in 1992. Jim is on the WRDA Conference Committe_, and a highly respected Member by both parties ---and me. He looked into the situation, and after speaking to the Senate Conferees, thought it best not to try to rewrite the language in Conference. Based on this, I told him that we preferred the Senate version, and he said, that's what you will get. e The Senate version calls for the Corps to determine if the flood wall, Stage 3 of the project, is economically feasible. It also states that no delay of Stage 2 shall occur as a result of this study. e ,e Page 3. The original language could have been interpreted by the Corps to halt all construction work until the study is completed. The amended language clearly states that the study in no way delays work on Stages 1 or 2. The study required in the WRDA bill will likely begin in the late Fall of this year. I will be working to have the study conducted by the St. Paul District Office rather than by Chicago, Washington, or a private firm. I will keep you informed as things move through the process, and work on the WRDA bill is completed. Congress has moved up their adjournment time from October 4th to September 27th because of the elections. .. . LIST OF BILLS EXHIBIT "A" TO RESOLUTION 96-228 e 3M Airtouch Cellular American Linen Supply Architectural Sales of MN Arrow Building Center AT&T Bailey, Chuck Bartley Sales Co., Inc. Blichfeldt Development Blue Line Law Enfrcmnt Business Records Corp. Capitol Communications Car Quest Catco CCP Industries Classic Home Design Colburn, Jerry Conrad Mechanical Contractors Constrtlction Bulletin CSCV Joint Cable Comm Cys Uniforms Davis, Jean Dole, Neoma Doug Bruce Construction Earl F. Anderson Eddy, Jennifer Equipment Supply FireGuard Sprinkler Service Fullerton, Gary Geo. W. Olsen Construction George Sigfried Const. Glewwe Doors, Inc. Greeder Electric Greeder Electric Grothaus, Jim Happel, Jerry Infratech Jansen's Cleaning Service JJC Recycling Kellington Construction Keyland Homes LaCosse, Myrtle Langness, Margaret Lappi, Amy Listullndustries, Inc. LMC Insurance Trust Magnuson, David Met Council Park Deposit Refund Cellular Phones Towel Service City Hall Project TimberlNails Maintenance Contract Curb at Meadowview City Hall Project Grading Deposit Refund Training Mats OPTECH Ribbon Cellular PhonelRadio/Antenna Parts ~r Drier Kit Work Gloves Grading Deposit Refund Grading Deposit Refund City Hall Project Ad for AV System AV Consulting Svcs. Uniforms . Park Deposit Refund Park Deposit Refund Grading Deposit Refund Signs Uniform Shoes Furnace Filters City Hall Project Work Boots City Hall Project Work on tracks for train City Hall Project Repairs LightILift Station Repairs Mileage Parking Survey & Mapping Televise Sanitary Sewer Maintenance Agreement June, July, Aug., Sept. Recycling City Hall Project Grading Deposit Refund Park Deposit Refund Park Deposit Refund Park Deposit Refund City Hall Project Municipal Insurance Legal Services October Sewer Service e e 35.00 104.48 28.26 7,600.00 458.91 184.09 400.00 143.00 3,000.00 1,323.56 25.41 415.83 336.53 40.18 61.84 9,000.00 1,500.00 78,694.00 70.20 27.00 16.67 35.00 35.00 1,500.00 274.79 29.99 135.01 14,250.00 45.35 44,838.00 295.68 1,601.00 360.00 256.00 28.50 1,000.00 1,229.72 578.00 48,749.10 10,251.00 1,500.00 35.00 35.00 35.00 38,760.00 48,727.50 6,720.83 83,491.00 Metro Electric Construction Metropolitan Council Miller Excavating MN Dept. of Revenue MouseMitt International Mulcahy, Inc. Nelson, Dean Nevarez, Roland New Harvest Comm. Church Nolde, Tim Northland Concrete & Mason Office of Environ. Asst. Oxygen Service Co. PERA Peterson, Don Premier Lift Products ROO Equipment Snyder Drug Stillwater Gazette Stillwater Landscaping Stillwater Motors Stillwater Motors Stillwater Parking Lot Maint. St. Croix Animal Shelter St. Croix Car Wash St. Croix Courier St. Croix Office Supplies Sweeney Construction Swift Construction Tautges, Redpathy & Co. The Courier The Prairie Reader Thompson Hardware UBC UWS Valley Tree Service Valley, Trophy WalMart Wasche Interiors Washington Co. Recorder Washington Co. Treasurer Watson, Dennis Wybrite City Hall Project August SAC Charges Storm Sewer Pipe & Repairs Sales and Use Tax Keyboarder City Hall Project Park Deposit Refund Park Deposit Refund Park Deposit Refund Grading Deposit Refund City Hall Project Conference Registrations Refill Cylinders Late Charge Park Deposit Refund City Hall Project earts for Chipper Bandaids Legal Notices Sod Parts New Squad Car Bobcat Work August Boarding Fees Car ,Washes Same Day Delivery Misc. Office Supplies Grading Deposit Refund Grading Deposit Refund Consultant Services Legal Publications Subscription Heater Units CementlLathlNailslFence Trash Service - Lumberjack Days Tree Removal Desk Plate Saw City Hall Project Recording Fees New Vehicle Sales TaxlRegis. Computer Programming Maintenance Contracts , 40,932.00 3,247.00 2,088.18 284.00 21.45 14,250.00 35.00 35.00 35.00 1,500.00 57,950.00 200.00 58.52 10.00 35.00 7,220.00 100.64 19.14 724.74 1,000.00 37.15 15,755.00 1,155.00 192.02 24.98 21.99 365.18 1,500.00 1,500.00 3,923.75 80.50 18.00 60.92 385.44 670.36 59<).00 8.20 147.99 3,483.00 22.00 1,009.30 445.00 389.00 e e I . MANUAL CHECKS - AUGUST 1996 e Blue CrossIBlue Shield Premiums 5,694.06 Driver and Vehicle Services Title/RegistrationlTax 955.26 league of MN Human Rights Comm. Conference Registration 45.00 Minnesota Municipal Board Filing Fee/Orderly Annex. Agrmt 400.00 MN County Attorneys Association Class Registration 30.00 MN Dept. of Revenue Sales and Use Tax 274.00 U. S. Postmaster Postage - Meter 1,000.00 U.S. Postmaster Postage - Billing 921.27 ADDENDUM Ace Hardware Janitor Supplies 47.31 AT&T PhonesILong Distance 37.37 AT&T Wireless Mobile Phone 10.65 Bailey, Chuck I;andicap Ramp at Hope House 350.00 Best Brake and Exhaust Optima Battery 116.95 Brockman Trucking Trailer Rental 181.04 Bryan Rock Rock 167.63 Buberl Recycling and Compost Black Dirt 156.00 BWBR Architects City Hall Project 17,986.28 City of Maplewood Municipals Seminar 140.00 e Clarey's Fire Extinguishers 109.50 Cutler, Jeff Storage of Fire Dept. Equip. 75.00 C. W. Houle Watermain Relocation 1,605.52 Eddy Brothers Co. O-Rings 20.59 Emergency Apparatus Repair 6104 & 6109 1,134.05 Fina Oil & Chemical Fuel 138.25 G & K Services Uniforms/RugslMops 1,315.43 Geis, Cindy Mileage/Parking 66.65 Junker Sanitation Garbage Bags Sold 1,300.00 Metro Fire Safety Belt 156.13 Mil life Term life 1,572.16 Motorola Service Contract 204.52 Northstar International Trucks Exhaust Pipe 64.04 Northwestern Tire TireslRepairs 391.14 NSP Street Lights/GaslElectric 12,370.89 SEH Consultant Services 15,419.83 Shorty's Cleaners July & August Laundry 58.78 The CAD Zone Software 407.00 Thompson Hardware Misc. Hardware 16.01 Tower Asphalt L.t. 320 132,714.95 United laboratories Glass Cleaner 110.93 U. S. West Phones!Long Distance 1,552.21 e Valley Auto Supply Auto Parts 1,061.07 Viking Office Products Misc. Office Supplies 97.88 Warning Lites Signs for City Hall 33.02 TOTAL: 760.890.66 .... Adopted by the City Council this 17th Day of September. 1996. APPROVED FOR PAYMENT e . ~ e e. I "'~'-'''''!!'''''~'''''~~II_''''.._._.. ~'., e e It \ , \ ,0 ~ o. APPLICATION FOR AUI'HORITY TO DISPENSE PURSUANT TO MINNESOTA STATUTE t340A.404 SUBDIVISION 4 1. Applicant: I1c L...... J...,. J.J:."".A. /.,1, K ( r; re.. , ( ~..c~v'" T>~. (Must be holder Stillwater or Oak Park Heights retail on-sale intoxicating liquor license). Location: S" ~ (t, E:, cf L.vc I ( 4:. K (Must be owned by the City of Stillwater). ~/;~/ A ~. .... Event: r t:f I /7,.., r t:c I ".... (Must be a convention, banquet, conference, meeting, or social affair). Organization permitted to use premises: (0 I VA iT: ...... C L- ~~- (Must be engaged by a person or organizati n permitted to use the premises. E"idence of agreement with permitted organization-should be attached). Dates requested: rYe I 6 -(-6 2. 3. 4. 5. , ,- --:::::::::> . Dated: " ~f 7 A ~ ."".""'."">-. ~. //;:. cipplicant 9-{r-1Ct c~ ~ Septem?er 4, 1996 e City Council Members Stillwater, Minnesota FYI Dear Council Member, I would like to express my concern regarding a well intentioned idea that has resulted in a dangerous situation. I am referring to the 'walking path' that starts at Lily Lake Elementary School and passes through the small housing addition immediately South of the school. #. . # e The newly installed 'walking path' was, as I understand, a requirement imposed upon the builder by the City Council. The intent, I'm told, was to provide the school children attending Lily Lake Elementary a safe alternative route to use. The problem is one of mixing a steep ramp, young children and traffic. My concern is based upon tragic experience with a similar situation, and !lot just an overly active imagination. In the late 1960's, I was living at 1464 Parkwood Drive in Woodbury. The 'walking path' connected a park area with Parkwood Drive and passed between the houses, in the same manner as the ramp behind Lily Lake Elementary school. The children in the area quickly learned that a steep ramp is a great place to slide in the winter and run bikes in the summer. Beaver Richter, cttir young neighbor across the street and down three doors, lost his life because of the deadly mix of steep ramps, children and traffic. The Richter family, the neighbors, and the unfortunate soul driving the car (who had ahsolutely no chance of avoiding Beaver) will never forget the terrible lesson of well intended ideas that are actually deadly traps for children. The driver was well within speed limits, was duly diligent in watching for trouble, etc. He just happened to be there when Beaver and his friend were taking advantage of this wonderful steep ramp. \ We have lived at 801 Autumn Way since August 15 and have already experienced what looks like a tragedy in the making; i.e., a steep ramp, children and unsuspecting traffic. You are welcome to stop by any evening just before 9 PM and watch a young boy who. consistently, without any lights, without benefit of street lights, flies past out driveway, down Autumn Way and across County 5. It's just a matter of time before other youngsters discover the ramp. TJ:le first night I witnessed this routine was very dark: almost pitch black. I know the boy never saw me standing there, with my dog, just a few feet from him. The City of Woodbury took corrective action, but not in time to save Beaver. I urge the City Council of Stillwater to reconsider their 'walking path' decision, to visit the site and see first hand what can (and will) happen, and to eliminate the problem before a child gets hurt and/ or killed. We love the idea of visits from our three grandchildren that attend Lily Lake Elementary...but really dread the consequences of leaving things as they exist. ~~erely, ~ , II . _~ ctJ.{tA~ \'. lt~Qif Richard J. Miller U ~ FYI 4Itseptember 12, 1996 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson David F~ancis; Supervisors David Johnson, Louise Bergeron and Jerry Hicks. Also, Planner Meg McMonigal, Engineer Paul Pearson and Attorney Tom Scott. 1. AGENDA - M/S/P Bergeron/Hicks (3 ayes) moved to adopt the agenda as amended. . David Johnson arrived. 2. MINUTES - M/S/P Hicks/Bergeron moved to approve the 8/22/96 Stillwater Town Board Meeting Minutes as written. (4 ayes) 3. TREASURER - Claims #1170 through #1189 were approved for payment. 4. MARK DONEAUX PRESENTATION - Mr. Doneaux spoke about the history of wetlands regulation in 1899 up to present implementation of the Soil and Water Coniervation Act. The Attorney will draw up a Joint Powers Agreement for administration of ~the Wetlands Conservation Act between the Township and the Washington County "Soil and Water Conservation District. 5. BUSSE DEEDS - M/S/P Bergeron/Hicks move to approve the Chair signing a deed for N. L. Busse. (4 ayes) 6. ESCROW CHARGES - SCHOOL DISTRICT - Supervisor Johnson questioned some escrow charges outstanding on the School District account. It was suggested that the Planner contact Dan Parker for a resolution. Ie 7. BUDGET MEETING - A meeting to discuss the 1997 Budget was set for 10/28/96 at 7:00 p.m. 8. ATTORNEY- 1. Still waiting for the Rivard Hearing date. 2. City of Stillwater reviewing the Joint Planning Agreement. We will wait for their comments. 3. Hunters Ridge Railroad Crossing Agreement needs additional work. a. Agreement that the developer pays for installation of the crossing. b. Agreement that May Township maintain the crossing. 4. Roadside Waste Pickup Contract is in need of specific prices. 5. Middle St. Croix WAMO M/S/P Bergeron/Hicks moved that the Chair and Clerk sign the Joint Powers Agreement. (4 ayes) Stillwater Town Board Meeting - 9/12/96 Page Two . 9. '~ J PLANNER - " 1. The Planner and Attorney will work together on getting the Mininq Ordinance ready for adoption. 2. The Planner and Attorney will work on the Train Ordinance. Feel it can be adopted without too many changes. e 10. ENGINEER - 1. The Attorney has the Letter of Credit for Hunters Ridqe. After clarification by Paul, Tom will handle reduction proce~ures. 2. The Engineer talked about the School District representative's apologies for their piece meal submissions for their C.U.P. application which necessitated more time and expense. 11. PARKS - M/S/P Hicks/Bergero~ moved to establish a position of Director of Parks as outlined in the job description dated 9/11/96. (4 ayes) M/S/P Johnson/Francis moved to hire Jerry Hicks at a rate of $17.50 an hour to be the initial Director of Parks. (3 ayes Hicks abstain) It was suggested that Directors of Park and Public Works not be Supervisors. The matter will be discussed at the 1997 Organizational Meeting. M/S/P Johnson/Bergeron moved to hire Maroneys at $30.44 to pick up Park ~ refuse at the Town Hall 2 times per month. (4 ayes) .. Maroneys will be asked to send an agreement form to our Attorney. Consensus to retain the biffy through the winter. 12. PUBLIC WORKS - 1. Striping and signs have been installed on Stonebridge. They appear to be helping toward speed reduction. 2. Louise Bergeron talked about a meeting with Crysteel to discuss refunds on unsatisfactory work and products of last winter. Checks will be forthcoming. 3. Raleigh Trucking evidently has sold us faulty gravel. He will regrind a good pile with a proper binder specifically for the Township. Board feels he should redo at no charge. 13. PARK COMMITTEE - 1. Recommends that the Board consider using an additional base for trail construction - mowed grass - in specs. 2. The Planner will look at Springcreek Parkland for possible ballfield construction. 3. Jerry Hicks and Ron Vincent will look at the Otto Berg Park for the possible inclusion of a soccer/football field. e ~ , ' " St i 11 iW ate r Tow n Boa r d Me e tin g - 9 / 1 2 / 9 6 Page Three 14. SUPERVISOR APPLICATIONS - Four applications received so far. A notice _will be put in the Gazette. Interviews will be held October 1,1996 at ... 7:00 p.m. Applicants will be notified about individual interview times. 15. JOINT PLANNING - David Johnson reported that he was pleased with the results of the first meeting. 16. ADJOURNMENT - Meeting adjourned at 11:03 p.m. Clerk Chairperson Approved .. e e 1 'I.' " e METRO MEETINGS A weekly calendar of meetings and agenda items for the! Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer modem, through the Twin Cities Computer Network at 337-5400. Comments on Council issues can be made by electronic mail at data.center@metc.state.mn.us or by calling the Public Comment Line at 291-6536. DATE: September 13, 1996 WEEK OF: September 16 - September 20 METROPOLITAN COUNCIL e Community Development Committee- Monday, Sept 16, Noon, Room 1A. The committee will consider: interim GIS cost-sharing agreement for Dakota County; public hearing draft analysis of Ceridian property (Washington County) as a regional park; public hearing draft analysis of Square Lake County Park (Washington County) as regional park special feature; public hearing draft analysis of Mississippi West County Park (Anoka County) as regional park and deletion of Rum River South Regional Park; analysis of Cedar Lake, Scott County site; and other business. Finance Committee - Monday, Sept. 16,4 p.m., Room 2A. The committee will consider: consideration of proposed amendment to the legal services contract with Bennett, Brown, Ingvaldson, Coaty' & McNeil; authorization of public sale of general obligation bonds; review of actuarial analysis of post-retirement benefits and vacation and sick leave severance benefits and other business. The next portion of the meeting may be closed to the public pursuant to MN Statutes section 471.705, subdivision 1a for discussion oflabor negotiation issues. The meeting may be re-opened to the public following labor negotiations discussion. Metropolitan Council Litigation Review Committee - 5 p.rn. or immediately following the Finance Committee meeting, Room 2A. A portion of this meeting will be closed to the public to discuss litigation and settlement issues and other attorney-client privileged matters. The committee will consider attorney- client privileged matters and litigation issues regarding a matter entitledMa2l1us M. Flovsand v. MetrO,politan Council Court File No. EM 96-011218 and a matter entitled In re Dennis Underwood, Industrial Rate System Task Force - Tuesday, Sept. 17, 7:30 a.m., Room 1A. The task force will consider: MCES overview; rate policy introduction; rates primer; consulting contract status; selection of a vice chair; task force issues and concerns; and other business. e ( \' 0; Land Use Advisory Committee- Tuesday, Sept. 17,8:30 a.m., Room IE. The committee will consider: regional options; regional system plan revisions; discussion of heads-up for the council in regard to comprehensive plan updates from the perspective.oflocal units ofgovemment; discussion of tools that the council could use to promote "regionally efficient" land Use; and other business. e Tax Base Revitalization Account Grant Applicant Workshop - joint presentation of the contaminated site cleanup grant programs of the Metropolitan Council and the MN Dept. of Trade and Economic Development - Tuesday, Sept. 17,9 a.m. - 12 p.m., Golden Valley City Hall, Council Chambers, 7800 Golden Valley Rd., Golden Valley. Proposed Southeast Regional Plant Site Selection Wo.rk Group - Tuesday, Sept. 17,3 p.m., Room IE. . Special Meeting: Environment Committee - Tuesday, Sept. 17, 4 p.m., Room lA. The committee will consider: authorization for public hearing on Empire Plant expansion facility plan; metro plant master plan follow-up; legislative initiatives update; and other business. Chair's Small Group Breakfast Meeting - Wednesday, Sept. 18, 8 a.m., Sheraton Midway, Bigelow's Restaurant, 1-94 at Hamline, St. Paul. Tax Base Revitalization Account Grant Applicant Workshop - joint presentation of the contaminated site cleanup grant programs of the Metropolitan Council and the MN Dept. of Trade and Economic Development - Wednesday, Sept. 18,9 a.m. - 12 p.m., Woodbury City Hall, Council Chambers, 8301 Valley Creek Rd., Woodbury. Transportation Advisory Board - Wednesday, Sept. 18,2 p.m., Chambers. The board will consider: report on U.S.DOT 3-C Process Certification Review; 1997 Unified Transportation Planning Work Program (96-9); overview of potential amendm~ts to the Regional Aviation Guide Chapter; and other business. e Proposed Southeast Regional Plant Site Selection Work Group and Community Task Force- Wednesday, Sept. 18,4 p.m., Metro 94, Conference Room 32, 455 Etna St., St. Paul. The work group and task force will consider: process and proposed meeting schedule update; search area and possible sites; base plant concept; test evaluation framework on two criteria; and other business. Committee of the Whole - Thursday, Sept. 19,4 p.m., Room 2A. The committee will continue discussion for growth management strategy. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St Paul. Meeting times and agenda are subject to cIiailge. For more information or confirmation of meetings, call 291-6447, (TDD 291- 0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. TENTATIVE MEETINGS THE WEEK OF SEPTEMBER 23 nm.OUGH SEPTEMBER 27, 1996 Environment Committee - Tuesday, Sept 24, 4 p.m., Chambers. Executive Committee - Wednesday, Sept 25, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis. Housing and Redevelopment Authority Advisory Committee- Wednesday, Sept. 25,8:30 a.m., Room lA. . . Legislative Candidate Forum - Thursday, Sept. 26, 8:30 a.m., Kelly Inn, 1-94 at Marion St., St. Paul. Transportation Advisory Board Policy Committee - Thursday, Sept 26, 12:30 p.m., Room IE. _I \ I " e Special MeetinglFinance Committee - Thursday, Sept 26, 3:30 p.m., Room 2A. Metropolitan Council - Thursday, Sept. 26, 4 p.m., Chambers. Committee of the Whole - Thursday, Sept. 26, 5 p.m. or immediately following the Council meeting, Room IA. METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting - Tuesday, Sept. 17, 3:30 p.m., Lake Minnetonka Regional Park, Minnetrista, entrance off Co. Rd. 44, Gagne House on Lake. The commission will consider an update on Southeast Regional Treatment Plant siting and adjourn to tour Lake Minnetonka Regional Park and Lake Minnewahta Regional Park. The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please call 291-6456. METROPOLITAN AIRPORTS COMMISSION Special MeetinglManagement & Operations Committee - Monday, Sept 16, 12:30 p.m., Room 303, West Mezzanine, Lindbergh Terminal, Wold-Chamberlain Field. A public hearing will be held on G.O. Series 5 Refunding. e Commission Meeting - Monday, Sept. 16, Room 303, West Mezzanine, Lindbergh Terminal, Wold- Chamberlain Field. The commission will consider: oath of office of Commissioner John Dowdle; airport leases; September ADNE levels; final contract payments on 1995 miscellaneous construction at MSP, freeway signage at St. Paul Downtown Airport, Phase I maintenance building addition at Anoka Co./Blaine airport, and 1993-1996 Part 150 Sound Insulation Program; semi-annual contract payments on airfield electrical distribution center at MSP and concrete at GTC development; contracts bids received for revenue control building sprinkler system, Econolot and employee parking modifications, 1996 building area construction at MSP, 1996-1997 Glycol Recovery Program, and August bid cycle for Part 150 Sound Insulation Program; review of upcoming construction project bids; mm Terminal expansion update; auto rental and public parking update; Part 150 Sound Insulation Program programmatic agreement for Nokomis Knoll Historic District designation; MSP Mitigation Committee update discussion; MAC strategic planning process; Lake Elmo Water Quality executive session; discussion of consultant interviews for continuing environmental consulting services at reliever airports; July budget variance; commission request for MSP gate information; discussion of Elmo Air Center lease transfer; 1997 budget update; policy regarding changes to parking rates and charges; reliever airports strategic plan; request for public hearing to amend Ordinance No. 59 - traffic provisions; APCOA 1995 incentive review; MAC oversight responsibility for airline security; discussion of Legislative Task Force recommendation; Mitigation Committee update; approval ofRFQ for public information consultant; vacation donation policy; reliever jet policy update; interviews of firms for auditing services; internal and concessionaire audits; presentation of the PLOG Airport survey; and other business. Special Commission Meeting - Tuesday, Sept. 17, 8:30 a.m. - 4 p.m., Hill Room, St. Paul Hotel, 350 Market St., St. Paul. A Commissioner Strategic Planning Seminar is being held. I. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. . I METROPOLITAN SPORTS FACILITIES COMMISSION Commission Meeting - Wednesday, Sept 18,9:30 a.m., mrn Metrodome, Conference Room, 900 S. 5th St., Minneapolis. The commission will consider: approve bids and award contract for 1996 fan coil replacement project; update on steam room repair project; update on Twin Game of Sept. 7, 1996 sound issues; 1997 concession stand renovations; and other business. The next portion of the meeting will be a closed Executive Session to consider Plaza project regarding Northwest Asphalt debris removal. e The Metropolitan Sports Facilities Commission office is located at 900 South 5th St, Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To v~ meeting information, please call Nancy Matowitz, 335-3310. 4 ~ e e _.""'--.~""-~. ~.f"I'f;-'V';' "'~"'_.,:_. - '''' .. . . ~ : Metro Electric Construction Metropolitan Council Miller Excavating MN Dept. of Revenue MouseMitt International Mulcahy, Inc. Nelson, Dean Nevarez, Roland New Harvest Comm. Church Nolde, Tim Northland Concrete & Mason Office of Environ. Asst. Oxygen Service Co. PERA Peterson, Don Premier Lift Products ROO Equipment Snyder Drug Stillwater Gazette Stillwater Landscaping Stillwater Motors Stillwater Motors Stillwater Parking Lot Maint. St. Croix Animal Shelter St. Croix Car Wash St. Croix Courier St. Croix Office Supplies Sweeney Construction Swift Construction Tautges, Redpathy & Co. The Courier The Prairie Reader Thompson Hardware use UWS Valley Tree Service Valley Trophy WalMart Wasche Interiors Washington Co. Recorder Washington Co. Treasurer Watson, Dennis Wybrite e e e City Hall Project August SAC Charges Storm Sewer Pipe & Repairs Sales and Use Tax Keyboarder City Hall Project Park Deposit Refund Park Deposit Refund Park Deposit Refund Grading Deposit Refund City Hall Project ConferePlce Registrations Refill Cylinders Late Charge Park Deposit Refund City Hall Project Parts for Chipper Bandaids Legal Notices Sod Parts New Squad Car Bobcat Work August Boarding Fees Car Washes Same Day Delivery Misc. Office Supplies Grading Deposit Refund Grading Deposit Refund Consultant Services Legal Publications Subscription Heater Units CementlLathlNails/Fence Trash Service - Lumberjack Days Tree Removal Desk Plate Saw City Hall Project Recording Fees New Vehicle Sales TaxlRegis. Computer Programming Maintenance Contracts 40,932.00 3,247.00 2,088.18 284.00 21.45 14,250.00 35.00 35.00 35.00 1,500.00 57,950.00 200.00 58.52 10.00 35.00 7,220.00 100.64 19.14 724.74 1,000.00 37.15 15,755.00 1,155.00 192.02 24.98 21.99 365.18 1,500.00 1,500.00 3,923.75 80.50 18.00 63.35 385.44 670.36 500.00 8.20 147.99 3,483.00 22.00 1,009.30 445.00 389.00 LIST OF BILLS EXHIBIT "A" TO RESOLUTION 96-228 3M Airtouch Cellular American Linen Supply Architectural Sales of MN Arrow Building Center AT&T Bailey, Chuck Bartley Sales Co., Inc. Blichfeldt Development Blue Line Law Enfrcmnt Business Records Corp. Capitol Communications Car Quest Catco CCp Industries Classic Home Design Colburn, Jerry Conrad Mechanical Contractors Construction Bulletin CSCV Joint Cable Comm Cy's Uniforms Davis, Jean Dole, Neoma Doug Bruce Construction Earl F. Anderson Eddy, Jennifer Equipment Supply FireGuard Sprinkler Service Fullerton, Gary Geo. W. Olsen Construction Geroge Sigfried Const. Glewwe Doors, Inc. Greeder Electric Greeder Electric Grothaus, Jim Happel, Jerry Infratech Jansen's Cleaning Service JJC Recycling Kellington Construction Keyland Homes LaCosse, Myrtle Langness, Margaret Lappi, Amy Listullndustries, Inc. LMC Insurance Trust Magnuson, David Met Council Park Deposit Refund Cellular Phones Towel Service City Hall Project TimberlNails Maintenance Contract Curb at Meadowview City Hall Project Grading Oeposit Refund Training Mats OPTECH Ribbon Cellular Phone/Radio/Antenna Parts Air Drier Kit Work Gloves Grading Deposit Refund Grading Deposit Refund City Hall Project Ad for AV System AV Consulting Svcs. Uniforms . Park Deposit Refund Park Deposit Refund Grading Deposit Refund Signs Uniform Shoes Furnace Filters City Hall Project Work Boots City Hall Project Work on tracks for train City Hall Project Repairs LightlLift Station Repairs Mileage Parking Survey & Mapping Televise Sanitary Sewer Maintenance Agreement June, July, Aug., Sept. Recycling City Hall Project Grading Deposit Refund Park Deposit Refund Park Deposit Refund Park Deposit Refund City Hall Project Municipal Insurance Legal Services October Sewer Service 35.00 104.48 28.26 7,600.00 458.91 184.09 400.00 143.00 3,000.00 1,323.56 25.41 415.83 336.53 40.18 61.84 9,000.00 1,500.00 78,694.00 70.20 27.00 16.67 35.00 35.00 1,500.00 274.79 29.99 135.01 14,250.00 45.35 44,838.00 295.68 1,601.00 360.00 256.00 28.50 1,000.00 1,229.72 578.00 48,749.10 10,251.00 1,500.00 35.00 35.00 35.00 38,760.00 48,727.50 6,720.83 83,491 .00 ~ e e e e e e MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director ~ DA: September 12, 1996 RE: ON-SITE SEPTIC PERMIT FOR 2008 HAZEL COURT 4 The property owner has requested a on-site septic permit to construct a single family residence at 2008 Hazel Court. The system design and soils survey has been referred to the building official for review and approval (this should be available by meeting time). The single family use of the site is consistent with zoning requirements. As with other on-site system requests in the area, a condition of granting permission for the on-site system is that when city sewer service is available to the site, the property owner~'N.i11 not protest that extension. Recommendation: Approval with conditions. Conditions: 1. The soils survey shall be approved by the building official. 2. The property owner will enter into an agreement with the city not to protest the extension of city sewer service to the property. Attachments. ( , ' MEMORANDUM TO: Allen Zepper, Building Official FR: Steve Russell, Community Development Director v DA: September 12, 1996 RE: ON-SITE SEPTIC REQUEST AT 2008 I:IAZEL COURT 44" . l <I. e Please review the attached on-site septic permit application and report and let me know if it is satisfactory. The item is scheduled for the council meeting of September 17, 1996. Thanks Attachment: application and request "J...... . ,....":',~h .'" ,.,-" ....;... e el ~:"' ,'.-. - ~, i' - i' . (.J /'1 If/! //7 ~,_(! I Application No. APPLICATION TO INSTALL ON SITE SEWAGE TREATMENT SYSTEM CITY OF STILLWATER, 216 NORTH FOURTH STREET, MINNESOTA 55082 City Code Sec. 29.03, Subdivision 3: Installation of individual sewage disposal system. IINo individual sewage disposal system shall be hereafter constructed wlthollt a permit by the City Council. II Application fee: /UJtXb t\-A-zR;;L, CO$I Lfr€-~t:N Location of proposed system Owner of property ~~I~ Applicant J);:)~IA\) ~ Address ~-~ ~.t::\i'2. t8T: ~~~ Phone No. 1'~{)'oos-~ ~tal-1-e.r '~y_ ',IM.\~~t\tJ-E'.l_ _. ~")AtlL, U',lli) Use of buildlng f2~lO~ce- New lnstallationp{ Alteration D Repair D Other D The following exhibits are required as part of this application: Percolation Test: Approved Soil Boring Report: Approved Building Plans: Date Received . Site Plan: Site plan shall be drawn to scale showing location of ~ bui~dings, lot lines, percolation test, soil borings, proposed location of system and water well, location of existing systems and wells on adjacent lots and topography of lot. . Site Plan: Approved Disapproved Disapproved, Disapproved Reason for disapproval of submitted exhibits: Agreement: The undersigned hereby makes application for Permit to Install or Extend Sewage Treatment System herein specified, agreeing that all such work shall be done in strict accordance with ordinances and regulations of the City of Stillwater, Minnesota. Application is for an installation at a specific location on the site: any deviation from the approved location will cause the permit to become void. It shall be the responsibility of the applicant for the permit to notify the Office of, the Building Inspection Department that the installation is eaqy fo i pection before any part of the system has been covered. t C'c;, '" ~ Date Reviews: Planner: Inspector: Date: Date: Council Decision: Site Suitable: [] Site Unsuitable: [] Additional Tests Required [] Date: Conditions or Comments: , " 612/ 458 0435 . . PERCOLATION REPORT . , WISE RESOURSE MANAGEMENT DOESN'T COST ......IT PAYS e BRIAN LARSON ,SOIL TESTING FOR 1:HE DESIGN OF ABSORPTION.SYSTEMS ~, 4" Location: 2008 HAZEL CT (LOT 8 BLK 1 BROWN'S CREEK HTS) STILLWATER NEW SITE House ....4 Bedroom ... ;; ..: COpy -. Test area should be roped off before construction begins so it cannot be driven over by heavy equipment, or used as a deposi tory for bui 1 ding materi a 1 s, or e:-:cess e:.~cavated soi 1 . ... i I ;fi. According to Mr Larson, the main floor of the house would be higher than the test area, making a semi-gravity system possible (see figure C~12). However, I suggest that final elevations be checked before the top of block is set. e The test area is set 10 feet back from the bluff line. The well should be located at least 50 feet from the septic system. The 1 ine from the house to the first tank must be pressure tested to 5 pounds for 15 minutes. Because of the limited area available for use as an on-site septic system on this lot, I suggest installing the trenches at 4 feet deep, using 2 feet of rock under the pipe. With 502 square feet of trench, this provides a larger.than needed sizing factor for a 4 bedroom house. Two 1000 gallon septic tanks should be i~stalled, and I suggest that these tanks be pumped on a yearly basis. I also suggested to Mr Larson that a water meter be installed on his plumbing so that he could monitor his water usage in order to make sure that he was not going over 600 gallons per day. P#3 was added in order to demonstrate that the fill area, as shown on the diagram, would perc as well as the natural soil (wh i ch it did). Trench construction should be undertaken only when soil conditions are dry to avoid smearing and excessive compaction. ..e-:"....'--,.;..._.',c:-,=:...-:-:::.:':.i..-:::;::~;;:;;_,;_-,__,,;;.;';- " . . e Grass cover should be establ ished over the treatment area as soon as possible after installation. Treatment area should be maintained as lawn and heavy traffic should be kept off area. ". MIKE SCHNEIDER CERTIFICATION #00546 ." LICENCE # 117 SYST_EM SqB,JE..CT_TIL.AF::.E:ROVB.L B.::C.l:OC..aL OF:.f:J G.1.e1:.~ copy This report should be presented to the inspectib~O~~~~~i~ent at the earl iest possible date for review. All soil samples should be left in place until this review is completed. All marking stakes should be left in place until the septic system is installed. .. e e \ II, l I ..'" d "'--I-.' . i . ,- .. . r -I, -it I .. . '.~l~ ~.. -~'-~: - :-::- =i . _~-H. =e- I __ ~- __:.: .~ -= =. . -'= -= :.:'1=-'1/.. .-- t -- ~r\ . - -- -.. ___._'n_h~ 'j--- --- - -. ..-.---- --' -- - ---- - '-~-,.- --- -- ;77 - _\___d~,__ ______,_.__ _ ' --"-1-' - ---r- : - -- --~ -_~ _ --- .=--,~ c-...; ~---_. - -r\-- _. ..__ ~_ ~..- _ _ L -- - -- -- - ,"/V' .:.::.::;---s. -- '" ---- -- -- .. r--- -~-- ' -- --- "f\ -1'- --. r\' ,. -- '\ -~ ...=. -.. ,.- -- ...... [-- -.- -f-- -- --- -- A 'IN ~-- -- ..~=r- '-- -~_L_~ ~--=-~r\h_-_- ___ ._ _ __.__ __ -.. h_ --- - - '-----'- - VV~Ivlf. ~~ --c ' '\ ..,..... ". . \ _._. .. :\.-f-- __,.. ,_. _. --.-.'-' ---- -~.-- . t-A1~"'A1;'~ '---~--~~-- -- -..--.- -1\ ,= _ i ._~_ __ __... I __.. 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'- ~~ r\..7 A~V (K;'r .' __ 1/ ~;L '-~~f--J---" _. _ -'F'- "-- I\~~~, -.~ '~~ ~:jI !JW~=:- -=--- -..---. ,~f-.I-jA-~----- -' ':'. --.. -- -~,,- ._". !-- " .-- h 1'\. ~ f ~ ~.; i~" .[J.il j.~. .' ~ 7 . 7 ~~ --- '- )~- . ,.' l~ I '17 ')~~Z . '--r7 .. '/~pf - - .--- - - ---. I / \~ J > ' Jfy i\ if _'''_..'_ ,_ ___ V- -- .'-i.f-- _ '."_ _ .._ '--r '-r-f-- ~. ~, 'FA OCT} I 7 J'f / · / I-I- L_ )I~- ~ .~'lI_ -11 i/_~ ---. .-- /- - v-- --v ~-- .._. f--- --. -"., u_ - tr-r- /' _: I I !'7,ii1 .JJ't'1 /- -''-;/->--7'- 'l/'l '/.'J 1It - _ _ _.. ,,___ - -'- -~- "-r--' I. fl I, -:- -;;;;:;;>'H / _/ - ' / . _.. '_'__ '. f--t-. L..._ ,- -..- V P'). 'lZ- __n.:: --. - - ) -- -.-'---." -,- /..' d..'.'.. -..... -~ ---I -,,-- "'-." - -'-'-~+'. AI-'- I I . ,.,. _ __ __, __~ ':!"" =_.. ~ _.. ,. '.. ~-t'- -+- ./.Ir-..___ ~ - -~ -- "'" _ --::- - .-;.;,:. ":'" -.- .... '" ~ --.. ~ .. 'I . ~ ---~--- -- -- -I----n ,--..- ----- _.1--- '- -- --- .--- - - ---.-1 ..n_ h r-! l ~, -" -..- ..-- '--- --- - r-'-" .', - - I ~ ~/ ,..,.1/ !+~I-' l'W~~~, X Li{..". ~>> -~--, . V I I" , 1 " I '.. ..-... -. --f-- -- ---. --- -, --- ,- .-J ---., - --- -- - - -1---- 7"~/", '"' .- n.c "'~ r~:~ :::-:~ - i' >- -- - ~:::: ~- -.1 '. .....,.-"'.JS:' , . ",~.,.,___.....,-.--,.,..,..,.", '.. --~-'---- . . e e i' . MEMORANDUM 4' To: Mayor and City Council From: Sue Fitzgerald ~ Date: September 9, 1996 Re: State Bond-Funded Grants-in-Aid Program j, Staff is requesting approval to apply for a State Bond-Funded Grants-in-Aid. The grant application would be for the restoration of the fence and wall at Pioneer Park. $50,000 is the maximum amount that can be requested and staff will be applying for the maximum allowed. The amount of the grant cannot exceed fifty (50) percent of the total project cost. The cost estimate to restore the wall will be about $180,000. Tim Thomson has requested approximately $180,000 in the 1997 budget for the above restoration. .' '- . Send original and twenty copies to: '" : Grants Office' , " Minnesota Historical Society . - 345 Kellogg Blvd~ W. , St. Paul, MN 55102-1906 MlNNESOTA HISTORICAL SOCIETY STATE BONDED-FUNDED GRANTS-IN-AID PROGRAM APPLICATION MHS Use Only Date Received: . Project Number: . . e 1. Name of applicant Ci tv of Sttl lwater Mailing address 216 North Fourth St~~t City, County, State, Zip Stillwater, MN 55082 Telephone number(612) 439-6121 Legislative District 56-A 2. List the name and address of the National Register property, if applicable N/A 3:~'- ,A'uthorized Officer Jay' Klmlll e....;. Mayor Print Name and Title .' (612) 439-6121 Daytime phone e ~ignature 4. Project Director (person who has primary responsibility for the project and who will work with the MHS Grants Office during the project.) , . Sue Fitzgerald Print name Signature 216 North Fourth Street Address \ Brief Project Description Restorati.on of 1871 wrought iron fence and stone Stillwater, MN 55082 (612) 439-6121 City, State, Zip Daytime phone 5. wall desi"gned oy A.M. Raddcliff.located at Pioneer Park. 6. Budget Summary (detailed budget information required on page 3) Request Applicant Match Total Project Budget $ 50,000 $ 131,0.48 $ 181,048 11 ~ HISTORICAL SoCIETY e ... ------- "';'- ~- ,"':~.J_,..~..~".~""",~.__";"'..--. - ""'''':-:.'.'":'''r";~_,.....,,,....',~...,''' .'... '" <;,; ,,"~ "'-"-'-'~----~- 'II"'~~I"RI"I ,'~.',' .::'..._......~t~'"-;.~' . ........;,:.':.:'. :::~- ,. :":.~~::~..~:'~:;':""':-!.~::'.::'.::'.:.~:.~~,:' ;. ~ ~ e No. 96-47 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Schad-Tracy Signs, Inc has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Ct:tUncil, and by virtue hereof, the said Schad-Tracy Signs, Inc. 325 Minnesota Ave No, PO Box 357, Oronoco, MN 55960 is hereby licensed and authorized to Sign Erectionfor the period of one year starting August 30, 1996 and ending August 30, 1997 subject to all the conditions and provisions of said Ordinances. ) Given under my hand and the corporate seal of the City ofStil/water this 17th day of September A.D. 1996. Attest: Mayor: I.;". e- '----~,_._-----,-..----..~-.- rI No. 96-46 . $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Elements, Inc has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Elements Inc 4920 Otter Lake Road, White Bear Lake, MN 55110 is hereby licensed and authorized to Sign Erection for the period of one year starting September 9,1996 and ending September 9, 1997 subject to all the conditions and provisions of said Ordinances. e Given under my hand and the corporate seal of the City of Stillwater this 17th day of September A.D. 1996. Attest: Mayor: ~ No. 96-49 $40.00 ) ',. GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington e WHEREAS, All-Brite Sign, Inc. has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Colp!t:il, and by virtue hereof, the said All-Brite Sign, Inc. 5223 Lakeland Avenue North, Crystal, MN 55429 is hereby licensed and authorized to Sign Erection for the period of one year starting August 29, 1996 and ending August 29, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 17th day of September A.D. 1996. . Attest: Mayor: " ~" ~ e No. 96-48 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, D. Bennett & Son, Inc. has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said D. Bennett & Son, Inc. 3300 County Road #10, Brooklyn Center, N 55429 is hereby licensed and authorized to Installation of swimming pools for the period of one year starting July 30, 1996 and ending July 30, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 17th day of September A.D. 1996. Attest: Mayor: e ;,,;.>..._. :~i41~::'/"", !l il ! ~. MEMORANDUM .e TO: Mayor and Council FR: City Coordinator RE: Change Order # 6, City Hall project DA: September 13, 1996 .' Discussion: Accompanying this memo is Proposal Request # 13 (along with supporting documentation) that make up change order No.6. I have also included an update of the Construction costs to date. Recommendation: A'pprove change order No.6 ~ e e , c~ fJ~*b- ~ 13-1. Furnish and install two (2) pipe bollards and increase wall at Room 146 from 8" to. (AddHDeduet}(Ne ChaflgEi~ $~~01.00 Originated by Approval 13-2. Omit glass FG2 from door 133. (Add)(Deduct)(Ne C"a"gE~ Originated by .! f { , e $ -30.00 Approval 13-3. Furnish vent cuts to the structural glue laminated beams. (Add)(Deduct)(Ne CRe.Rg~~ Originated by $ 546.00 Approval 13-4. Replace two cold w'ater valves to isolate City Hall and Fire Station. {Add){Deduet)(Ne Chafl~(~ $ 1.234.00 Originated by Approval 13-5. Furnish and install new radiation cover with existing core in Rooms 128, 151 and 159 in Fir~ Station. Chan!~e FTR-3 to lower style. (Add)(Deduot)(No ChSflgftT Originated by $ 4.358.00 ----i Approval e 13-6. Move Fire Station oxhaust fan north 3'.011. {Add)(Ds6uct)(Ne ChangftT Originated by :i:o $ 692.00 Approval 13.7. Electrical revisions (reference Sheet E7). A. Room 144: Add t'vVO duplex outlets on north wall, two duplex outlets on south wall and one 4 plex outlet bf:~tween the two duplex olltlets on south wall. Reference sheet E7. B. Room 148: Add one duplex outlet on south wall. Reference sheet E7. C. Room 149: Add aile duplex outlet on east wall. Reference sheet E7. D. Room 151: Add aile duplex outlet on west wall. Reference sheet E7. E. Room 153: Lower outlet near door south wall to 18" above finish floor. Add one duplex outlet on south wall. Reference sheet E7. (Add)(Deduct)(No Chang~~) Originated by Attachments: None _ $2,386 Approval 10-71)--(.- -f Cl tf8? END PROPOSAL BEQUEST 13 e 400 Sible)' SlI'OCl 5.;... 500 51. Paul, MimIo_ 55101 tol: 612 222.3701 (ax 612 222 -&961 BWBR No. 950S7 .01 17-Jul.96 PR 13-hae2 .,."..:._."......_~.....~~.._..t . '; - '-,"':' --," " ....~--;.-,-. ,', _,'"; ':. .<h...~or. ..... ",-;,,,_ t ,\ ':j .~ '\ l l- CITY HALL PROJECT CONSTRUCTION COST UPDATE e Ori~inal Cost Estimate General Construction Other Contingency September 13, 1996 $ 3,238,512 676,132 161.925 . Total Original Estimate ~4.076.569 ****************************************************************************** Current Estimate e General Construction: Base bid- Additions- ~ Approved change orders- No.1 No.2 (PR 1 thru 8) No.3 (pR 9) No.4 (PR 10) No.5 (PR 13) Pending change orders- No. 6- PR #13 Fire Station exhaust Miscellaneous Total Additions $ 3.238.512 5,500 22,426 . 32,120 2,151 20,158 82,355 * 9,487 ** 56,748 ** 18.788 85.023 167.378 Total General Construction Other: Owners Construction Items- Per schedule A 3.405.890 696.742 Total Current Estimate 1.4;102.632 e * Recommended for approval this meeting (9/1796). * * To be determined at a later date. SCHEDULE A ~~ OWNERS CONSTRUCTION ITEMS e Ori~inal Estimate Current Estimate I State surcharge 3,500 1,300 SACIWAC 3,000 3,000 Water hook-up fees 500 Site survey 1~300 1,300 Soil tests 1,632 1,632 Concrete testing 10,000 10,000 Janitorial clean-up 1,000 1,000 Builder's Risk insurance 4,200 2,834 Asbestos removal 25,000 29,676 Furniture 66,000 72,000 Audio/visual 90,000 112,000 Rental and storage 10,000 5,000 Architectural 410,000 407,000 Bondmglfinancing 50.000 50.000 Total 676..1~~ 696.741 e e ....--~..~"t_. ,.-,,_,;:>" "_"""'~"'. _~ ""~~"".-:"lI!~~'~~'''''~:''~II'''l.~'1 1"'..IIl_I.I'--._..."..., DONALD L. BEBERG CHIEF OF POLICE TIMOTHY J. BELL CAPTAIN - THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M 0 RAN TO: MAYOR KIMBLE AND CITY COUNCIL FROM: D.L. BEBERG, CHIEF OF POLICE DATE: SEPTEMBER 13, 1996 RE: INFORMATION ". -------------------------------------------------------------------- OFFICER TODD BJORKMAN OF THIS DEPARTMENT STARTED D.A.R.E. SCHOOL ON MONDAY, SEPTEMBER 16TH. THE CLASS WILL RUN FOR A 2'WEEK PERIOD AT A COST OF $350.00 TO THE CITY OF WHICH THE MONEY WILL BE TAKEN OUT OF THE DEPARTMENTS D.A.R.E. ACCOUNT. e LATER THIS YEAR, I WAS GOING TO ASK PERMISSION TO SEND TODD TO THE FIRST D.A.R.E. CLASS IN 1997. DUE TO THE FACT THAT ONE OF THE DEPARTMENTS CURRENT D.A.R.E. OFFICERS CAN'T TEACH THE FALL SEMESTER WE ARE SHORT OF TEACHERS FOR THE PROGRAM. THE STATE HAD A CANCELLATION IN THIS SEPTEMBER CLASS, SO AFTER CONSULTATION WITH NILE I ENROLLED OFFICER BJORKMAN. HE WILL BE ABLE TO ASSIST THE DEPARTMENT WITH CLASSES, AFTER GRADUATION FROM SCHOOL. 96-47 e 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 ,_, '''.,.....,._.'''...''_.'''M. . ,.".. ..... ",,' ".""., " ,~. ....,..".......I"........'."."....__---..."~...".. ,0' ,.,"~_;,_.............____............""...........,..._=...',,,.,,., .".".'''',..,..''.'''..'a''''......,_,,_..,r.:....... e e e ,. , . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer \u/ .' DATE: September 13, 1996 SUBJECT: Update on Engineering and Public Works Project Work Schedule DISCUSSION The work load in the Engineering Department and Public Works Department continues to be very heavy. The pending annexation has created a significant increase in the number of issues which must be dealt with. Staff has prepared the following description of current projects underw~y. Generally the high priority items are near the top of the list. Assessment Role Preparation - Assessment roles and assessment hearings must be completed for last years projects, including Wildwood Pine~ 5th Addition, Pine Hill Estates, Kutz Addition, Calibre Ridge, Good Samaritan, Yacht Club Dredging, Stephan Alley, '95 Sidewalks and 1996 Projects, including Pine Street and the 1996 Street Improvement Project. Public Hearings for these are scheduled for October 1 st and 15th. 9624 Interlachen Hills 3rd Addition. The wetland mitigation plan and developer agreement for this project must be reviewed and approved. .2.622 School Site. The elementary school is moving forward, therefore review of wetland mitigation, preparation of developer agreement and plan review must all be completed. 9626 Annexation Area. The annexation process requires that environmental studies be started immediately. SEH is currently preparing the proposal for the completion of this study. 9614 1996 Street Improvement Proiect. This project is approximately 50% complete. Staffis currently working on assessment role preparation. L.I. 295 Pihe Street Improvement Project. The Pine Street project is approximately 75% complete. Staff is currently working on assessment role preparation. 9602 Levy Project. This project is currently underway. Staff periodically meets with the contractor and the Corp to deal with any issues that arise. 196 Sidewalk Project. This year, rather than do an entire sidewalk project, we extended the scope of the 1995 Sidewalk Project. In order to proceed with construction, assessment waivers had to be received from all affected property owners. The contractor is scheduled to begin this work September 23rd. Disc Golf Course Staff is researching property ownership and working on wetland issues in order to move this project forward. Autumn Wood Addition. This project is to be completed by the developer. Staff is currently working to push this project to completion by the e}ld of the '96 construction season. 2QQ1 Dee(path Environmental Study. . Service Environmental has completed the study of the Olive Street dump and staff has met with the neighborhood to discuss the report findings. The next step is to develop the response to deal with the environmental issues. 9609 Dee(path Traffic Issue. Council ordered a Feasibility Study to look at traffic on Deerpath and neighboring streets. This study is currently being prepared by SEH. 2Qll Long Lake Drainage Study. Due to potential flooding in Long Lake a two-part study was commissioned. SEH is currently working on the second part of this study. .2.Q13. Lily Lake Storm Treatment. A preliminary study developed several viable options for reducing pollutant loads to Lily Lake. SEH is currently preparing a second phase study to look at these options with more detail. 2223. Johnson Court Stonebridge Trail Storm Sewer. In this area there is a wetland with no outlet which causes potential flooding to neighboring residents. Staff is currently reviewing a draft report prepared by SEH. 2QlQ Hazel Street Storm Sewer. At this location a storm sewer outlet is causing serious erosion in one of the ravines. Staff is currently reviewing a draft report prepared by SEH. .2.@Q Elm Street Storm Sewer. Between 2nd and 4th Streets and Hickory and Elm there is significant erosion occurring in the ravine. A feasibility study has been completed in the area of the Territorial Prison, but additional study has to be completed in the upper reaches of the ravine. SEH is currently working on this feasibility. .2..6.l2 Frontage Road Improvements West of Co. Rd. 5. Feasibility Report is currently underway of the Bradshaw property which is part of the annexation area. 2.Q21 Downtown Lighting Project. City Council ordered a Feasibility Study on the installation of pedestrian lighting for the entire downtown area. Staff hopes to have this completed within the next three months. .2Q.M. Industrial Park Lighting. Last year City Council ordered a Feasibility Report to complete ,t .. , e e e e e e . the Industrial Park Lighting. This report is nearing completion. 2.6lQ. Industrial Park Storm Water System. Staffhas been working with various developments including EFH, Colonial Craft, Schoonover and others to increase the storm water capacity of the Industrial Park Storm System and reduce impacts to Long Lake down stream. 2Q28. Street Sign Inventory Study. Due to concerns of several residents in various locations of the city, staff is attempting to inventory and analyze the city's stop sign and intersection control throughout the city. 2Q2.2 Pedestrian Crosswalk and Speed Hump Study. Staffis working with the center for applied research in the Federal Highway Administration to study the effectiveness of these devices. With this level of work load it becomes more and more difficult to complete projects in a proactive or timely manner. Therefore, the proposed staffing increases for 1997 should provide significant increases in productivity and effectiveness of this department. 1996 has been a busy year for Public Works as well. This year four part-time summer workers were u,s~d to help with the additional work load. In the coming weeks Public Works will be attempting to wrap up our summer projects and prepare for winter. Some of the projects we will be working on include the following: . Sweeping the streets of leaf litter . Improving the temporary salt and sand storage area . Repairing catch basins and curb and gutter in th~~ Gardens and Greens new public streets . Repairing various streets sections, including Croixwood Boulevard . Trimming tree branches that obstruct signs and sight lines . Repairing and replacing old signs . Dredging various channels, ditches and holding ponds . Removing underground storage tanks at Nelson Lift Station . Paint striping curbs and streets . Repairing catch basins and manholes . Jetting trouble spots in the sanitary sewer . Preparing plow trucks, loaders and graders for winter In addition to these items, we are also contemplating options for a new public works facility. RECOMMENDATION Staffhas no recommendation this information is simply for councils review and comment. . ~SeJ MEMORANDUM . ST. PAUL, MN C MINNEAF'OLIS. MN [J ST. CLOUD. MN [J CHIPPEWA FALLS, WI C MADISON, WI o LAKE COUNTY. IN e TO: Klayton Eckles P.E.-- FROM: David Hahn P.E. . DATE: September 9, 1996 RE: Project Status -- Stillwater As requested the projects that SEH is currently working on and their status is as follows as of the above noted date: . ~A.) Lilly Lake Expanded Feasibility Study. Project Manager Joel Schilling Status-- The project is ongoing with expected comp~~QD.by. the end of the month. . //- B.) Long Lake Expanded Feasibility Smdy. ProJect Manager Jeff Davis . Starns - The project is on hold whlle/a coc;rdination meeting with Washington county and the City of Stillwater is organized:-- Preliminary study's can proceed. . / ~. ~~ //' e C.) Bradshaw Development Feasibility Smdy. Project Manager David Hahn Status -- VariollS alignment options have been developed and alternatives are being considered along with utility service for each. D.) Deer Path Feasibility Study. Project Manager Glen Van Wonner The City has made counts on MaryKnoll, Oakridge. Deerpath, Boutwell and Eagle Ridge. The count on Brick Street is being redone. Currently most of the alternatives have been evaluated except for the traffic diversions. E.) Hazel Street Ravine Feasibility Smdy. Project Manager David Hahn Status -- Preliminary design drawings have been submitted to the City for review and comment. Upon concurance with the design intent by the City the study can be completed. F.) Stonebridge Trail Detention pond 3 Feasibility Study. Project Manager David Hahn Status -- Draft report and drawings have been submitted to the City for their review. G.) 4th Street Ravine Feasibility Swdy. Project Manager David Hahn Srams ~w Existing topographic mapping is being reviewed and profiles developed e e e Ie or It Klayton Eckles P.E. September 5. 1996 . Page 2 for use in the stUdy. expected completion date is October 1. 1996. H.) Proposal for ADAR. Project Manager David Hahn StatUs.. Currently SEH is trying to organize a meeting with the MnDNR and the City of Stillwater to develope a speCific scope for the Annexation area as it relates to the AUAR itself. If the proposed scope is acceptable to the City a formal proposal will be prepared by SEH for submittal to, and approval by the City. If the scope is unacceptable then the use of an EA W will be considered and f1 proposal prepared for same. ~ c: Richard Moore C;\DA VE.\STL W1R~"1'ATUS1.WPi> e e e , MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director ~ DA: September 13,1996 RE: APPEAL OF PLANNING COMMISSIO~ TIE VOTE (DENIAL) OF SPECIAL USE PERMIT REQUEST FOR A BUILDING ADDITION TO GREELEY HEAL THCARE CENTER. CASE NO. SUP/96-52 Background The planning commission reviewed the special use permit request at their meeting of August 12, 1996 (staff report attached). At that meeting, neighborhood concerns were expre$s,ed regarding traffic, parking and trash pick up (minutes of meeting attached). As described in the application packet, the therapy center addition should not increase the site parking demand because the services are currently provided at the location by existing staff. The addition is needed to meet state requirements. Currently, the facility provides 29 parking spaces. The site plan shows how 33 spaces can be provided. The four additional spaces would be provided off the Greeley Street driveway. The parking requirements for nursing homes is one space for each five guests plus one space for each employee maximum shift. For the Greeley Healthcare Center the requirement would be 60 spaces (17 for 83 beds and 43 one for each employee). A listing of healthcare center employment is attached. Additional landscaping will be provided along the building perimeter to soften the buildings effect and improve the sites appearance. The proposal shall add four additional parking spaces to accommodate existing healthcare center activity. Recommendation: Decision on request. Conditions of Approval: 1. Four additional parking spaces will be provided, total 33 spaces. 2. Trash pick up shall be once a week after 6:30 am in the morning. F' JAMES FORBERG ARCHITECTS, LTD. ~ 13655 OAKWOOD CURVE BURNSVILLE, MN 55337 612-894-9127 e August 13, 1996 City Council City of Stillwater 46 North Fourth Street Stillwater, MN 55082 . RE: Case No. SUP/96-52. A Special Use Permit for a building addition to house therapy services for facility residents located at 313 South Greeley Street in the RB, Two Family Residential District. James Forberg, applicant. Dear Council Members: The above referenced SUP was denied by the Planning Commission on a three to three vote at the scheduled hearing on Monday, August 12, 1996. In our opinion the Commission members were swayed by those neighboring residents who feel that the proposed project would result in an increase ~ in t~e resident population of the facility with a corresponding increase in traffic and parking problems in the area. There were also concerns raised regarding existing conditions of trash pick-up and commercial delivery vehicle traffic. e For the record, the owner had included in the application a written statement that assured the Planning Commission that two on-site parking spaces displaced by the addition would be replaced on site and that the facility resident capacity and staffing would not change. Therefore the existing parking and traffic conditions would remain as they are at present. A subsequent check with the planning office showed no record of any complaints being registered in the past regarding the facility b~~m ! We believe that the Planning Commission members responded to concerns of the neighbors which have no basis in fact. The most important issue that was not considered is that the facility's therapy areas are not in conformance with Department of Health regulations. The proposed therapy addition would resolve this problem and allow the facility to improve the level of resident care. We wish to exercise our right to appeal the Planning Commission's decision in this matter. e cc: Linda Lund, Facility Administrator Wes Hodges, Director of Operations Steve Anderson Project Manager Todd Carsen, Area Manager ;.::h-A. k~ a-~ t(ctt:4~ ~. MEMBER: AMERICAN INSTITUTE OF ARCHITECTS CONSTRUCTION SPECIFICATIONS INSTITUTE 09/12/96 17: 11 Z 612 894 2709 FORBERG ARCHITEC P.01 ,JAMES FOHBERG A RC/lI1'ECTS, I. rD. A.I.A. I36SS OAKWOODCURV8 IsURNSVI~, MN :1:13.17 (612)894-9l21 FAX: (t\ I 2)894-2709 e I::A CSJ MIl&. J.,,1:; 'f1'Iili...QL..I..s,ANSMlTIAL To:C,Iri t'F ~tl u W/kltt"Z....-. HATE: q~ 11.'f~ A1'l'N: C:?T8Jc (<JY;/3S.t COMMISSION NO. }<'AX NO. 19,q..~4~(p ..- IU~: ~tef fJ6lf:r~ ~ Enclosed please find:b pages, including t.his transmiUa1. e ~EMARKS: .A~~ .___._. 00____.__ l~ '7f(bJJIN~ ~~__ t:). ~ ~/re ,'PtA,U" ~1LtJ.(;, ,F^~!~_~.':21 ~()1US tvtU-~_ H-~._~J.~" fi;1:-.tl!1(4'tfE. USE' (fA) ~ POf 1fif/6 ..Pffis m ({ El:J'. r ..C'",j ~'s.JH?J' ~P.J4J-/~ -*,~......' . .....-.- .---- )f you have any questions regarding this transmittal, or if enclosures are not as noted above, please notify us at once. COl)Jlo~S: ". .-- . e JAMES FORIIURG A RC1/11'EC1'S, By'Jf~~ - Ii 1'1). ('01 GI . Q. (.) UJ I- - X (.) IX a: CD IX UJ m IX o U. 0'0 GI .... ('01 ..,. 0'0 CD ('01 - ..0 ~ .. .... - ..0 0'0 " ('01 - " 0'0 GI e e e ~LE:i ri"6A<.r~ CeJr~ NUMBER OF EMPLOYEES ON STAFF PER SHIFT NU&SING NOVA CARE THERAPIES OFFICE & SOCIAL SERVICES DIETARY RECREATION THERAPY HSKG. jLNDRY 1.1. 1 (4:00-?:00) 1 11:DQ.7:30):!t!iiW1fi$W~ft~NfW;;1l; ltk;mN~WW3~.Wrm (C1NB DOES NO%" :z (4.:3Q-7:30) t'~""""".;S,-~,>.l~"""i'<'-'~"'t. .","d';f;.,t.<~.,;.,,<....~..,.>!!;<,tt.. DUn) B~f~7~tt~l~tt!ijMitj~~m~1 ~nH~W~t.mm;n~HHH; s tfmJ!JJi{tJl~Ji~u~Uii!! ljf.g:.~m~mIti:~JlmJ!~1t iM~!tlJmJmM1~U;~J11t:mt H!Jmm!!1~11mftfftrJ!.Ui; liWm{Itl1:JI1J~r.~:.!':~.U~..i!: DAY 18 {ONE. lJOBS NOr .muvBJ " 5 {'lWO C:U.POQL} 5 (7M:) DO JKYr mu11E} 3 {ONE DOES NO%" muvB} EVENING NIGHT TOTAL OF ALL STAFF PARKING nOR ING A 24 - HOOR PERIOD: !lAY SliIF:' := 33 EVENING SBIP"'l' .: J.4 NJ:GR'1" SHIFT = 5 . . ~ ~ ~ ~~.~~lT7 *" TRASH REMOVAL IS MONDAY I WEDNESDAY I FRIDAY I AND SATURDAY - - 6 : 30 - 7: 30 A. M. FOOD DELIVERY IS MONDAY AND THURSDAY - -12 : 3 0 P. M. ALL OTHER DELIVERIES ARE DURING BUSINESS HOURS. * ^ co.v,pk.rc;(Z f!~ twJ rCJP.crY<S6D w;f/CH ~ [fie rf-tWf To C)f"lCe A~ F/C;:" up blf'S If r; ~ j 3 &- .J. ~ + .1 J' , {POUR no NOT DIUVB} O/llL' 7 -IV'; '( 4 , ij; 33~;. t/l.Al<.t /tm I'l GI . Q. u U.I I- ... ~ u << a: (!J << U.I CD << o I&. (J\ GI r- ('II ..,. (J\ CD ('II ... .0 (4 ('II ... o. r- ... .0 (J\ "- ('II ... "- (J\ GI t/ PwtWr1~ e /' <)fFk:.e. ~ t:1\1fa('M-01'" f'(oteftl'-l \,.&t"\E ~ ---- fJae:rHj \~ Vl ">-.... ~.2 ~ Ul .t) ~Mt . 0 - . . . . -PM . f'lWt- f.1'. ~JU I -i ..tr . ~ SIT E P LAN' - . 'W OA'f- ~1. I ~k~11~J6 r~}~Go = '1.OJ CA~'? ~~~~r.1~'~'=- ;t1 ~!;J' e ~ ~ J\ :.I' II ! :! ~ ~t ~ I .~ e (", v...~.,.. ,r-:\ .~ e PLANNING APPLICATION REVIEW FORM CASE NO. SUP/96-52 Planning Commission Date: August 12, 1996 Project Location: 313 South Greeley Street ~. Comprehensive Plan District: Two-Family Residential Zoning District: RB .' Applicant's Name: James Forberg Type of Application: Special Use Permit Project Description: A Special Use Permit for a building addition to house therapy services for the residents at the Greeley Health Care Center. e Discussion: The proposal is for a 2,817 square foot addition to the Greeley Healthcare Center. The addition is for therapeutical services including physical, occupational and speech therapy. These therapy services currently are provided in several locations within the existing building. The Minnesota Department of Health has issued a deficiency to the facility that only can be corrected by consolidating therapy services in one location. The 2,817 square foot addition will be on the southeast side of the building (black area shown on attached drawing). The building materials will be the same as the existing building, brick and concrete. The project will not generate additional traffic since resident capacity and staffing will not change. Two new parking spaces will replace two parking spaces displaced by the addition. ""- Conditions of Approval: 1. No additional lighting. 2. No additional signage. 3. All building code requirements shall be met. . Recommendation: Approved as conditioned. Findings: The proposed use will not be injurious to the neighborhood or otherwise detrimental to the public welfare and will be in harmony with the general purpose of this ordinance. Attachments: Application Booklet. " \\ 'k ....,~... . ~ ..... , Mr. Houde was not present. Mr. Roetman, seconded by Mr. Wald, moved to table the case; all in favor. e Case No. SUP/96-S 1 A special use permit for a graphic design sign for the building located at 301 S. Second St. in the CBD, Central Business District. Mark Balay, applicant. Ed Hocksford represented the applicant. Mr. Roetman asked why a special use permit is needed. Mr. Russell said the ... question is whether the graphic amounts to off-site advertising for the Andiamo; off-site advertising is not allowable. Mr. Hocksford said the graphic is intended to complete the mural theme on the exterior of the building; also Andiamo is the name of the banquet hall. Mr. Wiedne~, seconded by Mr. Roetman, moved approval as conditioned; all in favor. Case W'o: SUP/96-S2 A special use permit for a building addition to house therapy services for facility residents located at 313 S. Greeley St. in the RB, Two Family Residential District. James Forberg, applicant. e James Forberg, architect, and Cheryl La Follette, representing Beverly Enterprises, appeared regarding the request. Frank Rheinberger, representing his mother, Margaret, 818 W. Olive St.; Greg Lawrence, 814 W. Olive St.; and Lori Bjorkman, 819 W. Olive St., spoke against the request. Concerns centered on existing traffic problems and existing on-street parking by staff/visitors; the potential for creating additional traffic problems by adding new beds or more staff in the future. Mr. Forberg and Ms. La Follette explained the request would not create the need for any additional parking -- there are no plans for new staff and the patient population would remain the same as mandated the state's moratorium on additional nursing home beds Two parking spaces would be lost, but two spaces would be added to the south parking area. Mr. Forberg said there is the potential for perhaps five or six additional spaces to the west and along the building. - I Ms. La Follette explained the addition is needed to house therapy services for residents required by state and federal mandates; services previously ,\ " ~ . r- ,..' \., provided in hospitals, are now provided by 'nursing homes, she explained. Currently there is not adequate space to provide the required services; day room areas and hallways often have to be used, she said. Several staff e members also described the space problem. There was some discussion about the required parking spaces based on staff and visitors. Mr. Wiedner suggested the facility had outgrown the physical structure and a move might be more approp~i9te. Mr. Zoller asked about the possibility of purchasing the building on the corner (of Greeley and Olive); the architect said that is not an option as it is a wooden structure and would not meet fire code. Mr. Wiedner, seconded by Mr. Zoller, voted to deny the request. Vote was 3- 3, with Mrs. Bealka, Mr. Fontaine and Mr. Roetman voting against denial. Mr. Russell noted the 3-3 vote amounts to a denial. The applicant can appeal !~ the City Council within 1 0 days, Mr. Fontained explained. Case No. SUP /96-53 A special use' permit for construction of an elementary school located 1/4 mile east of Highway 15 on Highway 12. A Independent School District 834, applicant. ., Representing School District 834 were Dan Parker, business manager; Greg Hollings, engineer; and Rick Dahl of BWBR Architects. Mr. Parker said the hope is to break ground for the new school sometime this fall. The Stillwater Township Town Board approved the SUP the week prior to the Planning Commission meeting. Mr. Fontaine pointed out that the SEH report defines several traffic issues and expressed his personal concern about having just one access to the site. Mr. Parker said the original request was for two access points, but the county allowed just one. Mr. Hollings said he believed adjustments can be made to address the issues raised in the SEH report. Mr. Dahl described the building and site design plans. Mr. Zoller expressed his concern about the absence of sewer and water on site and questioned whether the drainage is to Long Lake. Mr. Russell said the drainage flows under County Road 12 and to the north. Mr. Russell also pointed out that one of Stillwater Township's conditions of approval is - .._,'"...._>..~~.:" :..: ,.,'~,.::;:_..~..:. .~.'~~__.... ,"'Cr" .-,'....._ ' a" ':. "",,~-S ", '.;;'-',.... .,'~ MEMORANDUM e TO: Mayor and City Council FR: Steve Russell, Community Development Director ~ DA: September 13, 1996 RE: ADDITIONAL INFORMATION IN CONSIDERATION OF GREELEY . HEAL THCARE CENTER APPEAL (CASE NO. SUP/96-52) Additional Information The enclosed report dated September 13, 1996 was received from the applicant and is in addition to the staff report information considered at the planning commission ~eeting . ... cc: Dave Magnuson, City Attorney e Enclosure e '.'.'A '., '-- I...-".~.""'.-"'''- --v ' ~,.- "" ~r~"~ ) ~v~ ~"' ......' \. r:. ;f~~41~~;iw" ,I 7' ~ 1/5 -7'/ Il---- .-......;,.'.'.>",.;\~. . . -- PLANNING APPLICATION REVIEW FORM CASE NO. SUP/96-52 Planning Commission Date: August 12, 19~ Project Location: 313 South Greeley Street !f;-/ Comprehensive Plan District: Two-Family Residential Zoning District: RB l' Applicant's Name: James Forberg Type of Application: Special Use Pennit Project Description: A Special Use Permit for a building addition to house therapy services for the residents at the Greeley Health Care Center. Discussion: The proppsal is for a 2,817 square foot addition to the Greeley Healthcare Center. The addition is for therapeutical services including physical, occupational and speech therapy. These therapy services currently are provided in several locations within the existing building. The Minnesota Department of Health has issued a deficiency to the facility that only can be corrected by consolidating therapy services in one location. The 2,817 square foot addition will be on the southeast side of the building (black area shown on attached drawing). The building materials will be the same as the existing building, brick and concrete. The project will not generate additional traffic since resident capacity and staffing will not change. Two new parking spaces will replace two parking spaces displaced by the addition. Conditions of Approval: 1. No additional lighting. 2. No additional signage. 3. All building code requirements shall be met. Recommendation: Approved as conditioned. j Findings: The proposed use will not be irjurious to. the neighborhood ()r otherwise detrimental to the public welfare and will be in hannony with the general purpose of this ordinance. Attachments: Application Booklet. ~.... " . A...."., --~ Greeley Healthcare Center September 3, 1996 .' Dear Neighbor of Greeley Healthcare Center: We are inviting you to attend a meeting at our health care center to answer questions and discuss any concerns regarding our proposed therapy addition to the south side of our existing building. Topics to be discussed include: * Greeley Healthcare Center's commitment to continue to be the premiere health care facility in the St. Croix Valley. * I.. Greeley Healthcare Center's desire to create a state-of-the-art-facility to enable our residents to continue to return home after rehabilitation. * Greeley Healthcare Center's vision to enhance services to those in need of nursing and rehabilitation services in the St. Croix Valley. * Greeley Healthcare Center's desire to continue to be a good neighbor, therefore: · no additional employees will be added as a result. · no additional beds due to MN law. · waste pick-up times have been adjusted to accommodate neighbors' concerns. Please join us for coffee on September 10, 1996 at 7:00 p.m. You will have an opportunity to view our blue prints, talk with our architect, visit our existing therapy room, and tour the proposed area for the new therapy edition. We hope you can join us for the meeting. Your support is appreciated as we continue to strive to provide the seniors of your community the quality of care they deserve. Sincerely, &:~~ Lynda Lund Administrator 313 South Greeley Street Stillwater, MN 55082 · (612) 439-5775 THE NATION'S LEADER IN LONG-TERM CARE: BEVERLY HEALTH AND REHABILITATION SERVICES, INC. @' e CONCERNS 2 NO CONCERNS 30 . ~ . I' I I e;: Selas Company 14300 57th St. N. Stillwater, Mn 55082 Letter sent Pasket Ice Cream Co., Inc. 920 West Olive St. Stillwater, Mn. 55082 No Concerns Donald Rolf J r. 908 West Olive St. Stillwater, Mn. 55082 l-!ome visit, not home, left note TelepHoned x2, no answer Ronald Schoenecker 904 West Olive St. Stillwater, Mn. 55082 No Concerns Phillip & Betty Erickson 206 S. Greeley St. Stillwatrer, Mn. 55082 No Concerns Michael & Suzanne McCarthy 212 S. Greeley St. Stillwater, Mn. 55082 No Concerns Gary & Mary Jane Sample 1015 WestOliveSt. Stillwater, Mn. 55082 No Concerns NEIGHBOR CONTACT LIST Richard Estes 1007 West Olive St. Stillwater, Mn. 55082 No Concerns .' David W. Belideau 1001 West Olive St. Stillwter, Mn. 55082 Home visit x2, not home, left note Robert Croonquist I 008 West Oak Stillwater, Mn. 55082 No Concerns Scott Junker '1002 West Oak St. Stillwater, Mn. 55082 No Concerns Robert & Kathleen McIntyre 1018 West Olive St. Stillwater, Mn. 55082 No Concerns Judy Nelson 424 S. Greeley St. Stillwater, Mn. 55082 Home visit, not home, left note No phone listed Clarence Johnson 412 S. Greeley St. Stillwater, Mn. 55082 No Concerns r: ~ ~~ii0 e . e. . J> ,. ~.I , . Walter Jahnke . 413 So. Owens St. Stillwater, Mn. 55082 No Concerns Lambert BurtslatT & Swanson BurtslatT AP & CG Life Est. 403 S. Owens St. Stillwater, Mn. 55082 Home visit, not home, left note Telephoned x2, no answer Carter & Tracy Adkins 409 S. Owens St. Stillwater, Mn. 55082 No Concerns Tracy & Anita Tuenge 422 S. William St . I. Stillwater, Mn. 550821 Home visit, not home, left note No phone listed Linda Louisi Devalois 419 S. Greeley St. Stillwater, Mn. 55082 No Concerns Barb & Lawrence Clayton 418 S. William St. Stillwater, Mn. 55082 Home visit, not home, left note Telephoned x2, no answer Valley Preschool, Inc. 413 S. Greeley Stillwater, Mn. 55082 No Concerns Velva Hausken 410 S. William St. Stillwater, Mn. 55082 No Concerns Gail Stiles 407 S. Greeley St. Stillwater, Mn. 55082 No Concerns Larry Belisle 402 S. William St. Stillwater, Mn. 55082 Mrs. Belisle had no concerns .' Thomas Huelsman 401 S. Greeley Stillwater, Mn. 55082 Has concerns Henry & Tania Stachyra 807 West Oak St. Stillwater, Mn. 55082 No Concerns Ruth Hudachek 815 W. Oak St. Stillwater, Mn. 55082 No Concerns Peter & Pam Schmidt 8J9W. Oak St. Stillwater, Mn. No longer at this address, letter returned No phone listed Chris & Heather Tank 808 W. Oak St. Stillwater, Mn. 55082 Home visit, not home, left note Telephoned, left message Mathew Hammerschmidt 816 W. Oak St. Stillwater, Mn. 55082 Home visit, not home, left note Telephoned, no answer, left message " ~c., '.' . ." .., I Carole Ann Mammenga .824 W. Oak St. Stillwater, Mn. 55082 Home visit, not home, left note No phone lIisted Orlan Youngren 804 W. Olive S1. Stillwater, Mn. 55082 No Conerns Joseph & Mary Junker 415 S. William Stillwater, Mn. 55082 No Concerns Gunnard & Bonnie Jensen 810 W. Olive S1. Stillwater, Mn. 55082 No Concerns Royal & Joan Smith 6387 25th S1. N. Stillwater, Mn. 55082 Letter sent . Gregory & Ninu Lawrence 814 W. Olive S1. Stillwater, Mn. 55082 Has concerns Cory & Kristi Lell 722 W. Pine S1. Stillwater, Mn. 55082 Home visit, not home, left note . j., . They are movmg Mrs. John Rheinberger 818 W. Olive S1. Stillwater, Mn. 55082 Home visit, she voiced no concerns Keith & Jeanette Mickelson 805 W. Olive St. Stillwater, Mn. No Concerns Dennis Harcey .125 S. Greeley S1. Stillwater, Mn. 55082 No Concerns Lee & Sonya Stylos 809 W. Olive S1. Stillwater, Mn. 55082 No Concerns Bruce Kramer 813 W. Olive St. Stillwater, Mn. 55082 No Concerns Arthur Bjorkman 819 W. Olive S1. Stillwater, Mn. 55082 No Concerns . . . ... ". -.:... . : : ~ .m OF HEALTH ABD BOMAH SERVICES e,~,:,::".l'1I CARE FmHCIBG ADHIHISTRATIOlf 0.-'/,'" .1>....""11.__.... VVIIII.... 1...._._..__ dERT OF DEFICIElCIES (Xl) PROVIDER/SUPPLIER/ctn ABD PLAN OF CORREC'l'ION mEmFICATIOH HUMBER: 245342 ______ L ~ ________ A FORM APPROVE OHB NO, 0938-039 (12) MULTIPLE <D1ISTRUC'l'IOH A. BUILDING B. mG (13)DATE SURVEY COMPLETED 08/15/95 L .. ....... ..... ----- KAME OF PROVIDER OR SUPPLIER GREELEY HEALTH CARE CENTER I STREET ADDRESS, CITY, STATE, ZIP CODE 313 SO. GREELEY ST. STILLWATER,MB. 55082 (14) ID PREFII TAG b.. __....... _ stlHMARY STATEMENT OF DEFICIENCIES (EACH DEFICIENCY MUST BE PRECEEDED BY FULL REGULATORY OR LSC mmIFYIHG IBFORH!TIOH) ------- '" ~ -~, 7 ( Continued From Page 1 ) IHSPECTIOH. SEE EI OF 6/29/94. DURIHG THE EXIT FOR TRIS I1SPECTIOH I DISCUSSED THE PROGRESS OF THESE CllABGES AID WAS IBFORHED TJlAT DRAWINGS TO CORRECT TRIS PROBLEM HAVE HOT BEEN SENT TO MDH. THERE IS ONLY DISCUSSION OF A POSSIBLE ADDITION TO THE BUILDING. METHOD bF' CORREC'l'ION: DISCONTINUE THE USE OF !BY SPACE OPEN TO THE CORRIDOR FOR PATIENT TREATMENTS, OR SEPARATE THESE AREAS FROM 'l1m OPEN AREA (DAYROOH/DImG AREA) WITH OlE HOUR RATED COHSTRUCTION MATERnLS. DETAILS OF TIllS COBSTRUCTION MUST BE SDBHITTED TO MDH ENGIHEERS FOR THEIR REVIEW. (COPY TRIS IHSPECTOR) " " AJAI,TERHATIVEJ'O,Tint<:9~CTIO(, coui.D'BE'THE DEVEIDPMEBT :OF "BUILDIHG .,..."." ...... .'. ,. . .... '''''0'''''''''''' PWSWBICH WOULD..PRQVIDEAPPRQVED' SPACE "FOR"'P1TIEH(TiEAmHTS. ,est! pws)ros(BfsuBiITrED TO, THE" RESPEC'i'rVE'REVIEWfHG"AcERCIES WITm' 60 )AY~ '2fms 'DlSPE.crrOIf ::PWS.HUST mCuiDE)(EST!]fATED coHPLETIOH DATf I OF THE PROJECT. m PREFIX TAG .1"" .. ______ PROVIDER'S PW OF CORRECTIOB (EACH CORRECTIVE AC'l'IOK SIIOOLD BE CROSS- .' REFERENCED TO THE APPROPRIATE DEFICIEHCY) (IS) COMPLETIC DATE ... --------- of the survey as a condition to partici- pate in the Title 18 and Title 19 programs. The submission of the Plan of Correction within thi~ time. .frame ,should in no way be considered or construed as agreement with the allegations of non- compliance or admissions by the facility Will construct a wall with at least a one-hour fire resistive rating to replace the removable divided wall on the east side of the South Dayroom. This would separate the treatment area from the corridor. Because this correc- -tion would involve more extensive work, we are requesting the following time line for completion of the entire project: *Development of plans: Sept. l-Sept.30, I 1995 *Health Department Review and Approval: 'I Oct. i-Oct. 31, 1995 *Solicitation of bid~ and construction: Nov. l-Dec. 31, 1995 *Com~letion of project 12/31/' ------------------------------------------------------------------------------------------------------------------------------------ FORM HCFA-256i(09-921 If continuation sheet Page 2 of i . ..:. of HEALTH AID mnwi SERVICES .ill CARE FDWlCING ADHIBISTRlTIOH ~.~,\r n IVV . .= g~ =iFS All FORM APPROVED OHB NO. 0938-0391 ....--. (Xl) PROVIDER/SUPPLIER/CLIA IDEBTIFICATIO! HOHBER: 245342 (12) MULTIPLE COHSTRUCTIOH A. BUILDING B. WIlIG (13) DATE SURVEY COMPLETED 08/15/95 1WIE OF PROVIDER OR SUPPLIER GREELEY HEALTH CARE CENTER I STREET ADDRESS, cr1'Y, STATE, ZIP CODE 313 SO. GREELEY ST. STILLWATER,HR. 55082 .. ------.. (IH ID PREFIX TAG stlHMARY STATEHEBT OF DEFICIEllCIES (EACH DEFICIENCY MUST BE PRECEEDED BY FULL REGULATORY OR LSC IDEBTIFYIHG IBFORMATION) ID PREFIX TAG PROVIDER'S PLAR OF CORRECTION (EACH CORRECTIVE ACTIO! SJIOULD BE CROSS- REFERENCED TO THE APPROPRIATE DEFICIENCY) (X5) COMPLETION DATE .............. . ----- .......... --- ICOOO ICOOO INITIAL COHMElfTS: mTIAL COMMENTS: -------- SURVEYOR: 03017 ------ FIRE SAFETY This facility objects to the allegations of non-compliance in this Statement of Deficiency and disagrees with both the Ie 017 findings of non-compliance and the level of deficiency cited. Submission of this Response and Plan of Correction is not a legal admission that a deficiency exists or that this Statement of Deficiency was correctly cited and is also not to be construed as an admission of interest against the facility, the administrator or any employees, agents or other indi- viduals who draft or may be discussed in this Response and Plan of Correction. In addition, preparation and submission of this Plan of Correction does not consti- tute an admission or an agreement of any kind by the facility of the truth of any facts alleged or the correctness of any conclusions set forth in this allegation by ..!:~e survey agency. . Accordingly, the facility has prepared and submitted this Plan of Correction becau~e of the requirements under State and Federal law that mandate submission of a Plan of Correction within ten days Ie 017 HFPA 101 ELEMEHT of STANDARD: LIFE sAFEfi CODE STANDARD a: Corridors are separated frol use areas by walls constructed with at least a one-hour (existing-20 min.) fire resisti":e rating, extending frol the floor to the roof/floor above. LS~ 12-3.6.1, 13-3.6.1 This ELEHiHT is not met as evidenced by: ------- SURVEYOR: 03017 ------- DORING THE TOUR II 1994 I OBSERVED A PATIENT TREATHEJiT BEIHG PERFORMED II THE SOOTH EHD DAYROOH/DIBIlfG AREA. AT 'l'RAT TIME I EIPLAIHED THAT TREATHEHT AREAS COULD HOT BE OPEll TO THE CORRIDOR. AHD NOTED 01 THE EIIT IBTERVIEW (EI) mT THIS PROBLEM HAD TO BE ADDRESSED BY THE NEXT ~~ -------------. ._ ..... A.a. .. .r.... ____ LlBORAtoRY DWG~~mE.s SlGRllURE A4rr;~~~ ~~;:::~ .. ~iciency stateJent ~g ~ ~J~~) ~~~-;-;ficiency .wIlich laY be. er~ f;.-~rre:m~~~ i; -;;--- ')Ined that other safeguards prOVIde suffICIent protectIon to the patIents. The flDdIngs above are dIscloseable 90 days 1. j ing the date of survey whether or not a plan of correction is provided. If deficiencies are cited, an approved plan of correction is requisite to continued program participation. ------------------------------------------------------------------------------------------------------------------------------------ FORM HCFA-2567(09-92) If continuation sheet Page 1 of 2 ~,"..'.' r .. I~I' ., Minnesota Department of Health Health Resources Division 393 North Dunlap P.O. Box 64900 51. Paul, MN 55164-0900 (612) 643-2100 m October 23, 1995 Ms. Lynda Lund, Administrator Greeley Healthcare Center 313 South Greeley Street Stillwater, MN 55082 . Re: OT Space in Dayroom Area PLAN FILE #295 Dear Ms. Lund: The Engineering Services Section reviewed the proposal to replace a folding partition with a permanent partition in the south dayroom . in a meeting with Mr. James Forberg on October 23, 1995. In order -. to "complete the plan review and approval, we require additional information and/or plan/specification changes detailed below. A. The following items pertain to Minnesota Department of Health regulations for State l~censure of nursing homes: 1. No approval has been given to convert dayroom space for any other use. The OT activities have been occupying dayroom space, perhaps for a long time, without approval. . 2. Dayroom/dining space shown on facility plans provides sightly more than 20 square feet per bed. The OT would reduce this figure further. B. The following items pertain to compliance with Federal requirements for certification under the Medicaid and Medicare programs (Life Safety Code NFPA No. 101, CHPT 12, 1985): Construction: (existing). 1. The propo~ed permanent wall would not be required since the space in question must remain Dayroom. We request that you submit the required documentation covering the aforementioned items so that we can complete our plan review and approval. Please refer to Plan #295. TOO: (612) 623-5522 (Twin Cities) 1-800-627-3529 (Greater Minnesota) An E0lJal ()l')jn1'1,~I:lt\l Emolover 13>1,.. ..,,11 31 ~ ~ .;'1 -~ p Lynda Lund~ Adm. Greeley HCC Page 2 October 23, 1995 If you have any questions concerning this ~atter, please contact me at 612-643-2186. yours, .' Rex C. stromquist, P.E. Public Health Engineer Engineering Services Section RCs/rcs cc: s. Hernick, State Building Code Division, Plan Review Section Jim Forberg, James Forberg Architects, LTD ~ 13655 Oakwood Curve, Burnsville, MN 55337 Robert Leger/Patrick Sheehan, SFMO Bodell Anderson, L&C, Metro A ~! 1*' ."::2:f.".'" ~~',;~' . -- e.. I ADMISSION / DISCHARGE STATISTICS .' 1995 JANUARY - DECEMBER ADMISSIONS: 70 DISCHARGED HOME AFTER REHABILITATION: 23 1996 JANUARY - AUGUST ADMISSIONS: 56 DISCHARGED HOME AFTER REHABILITATION: 35 ~ - Iii},',' ~' . - LAKEVIEW -,0.' 'HOSPITAL ': September 12, 1996 -. CitY Council Members Stillwater City Council 216 North Fourth St. Stillwater, MN. 55082 Dear City Council Members: As ~e manager of Social Services and discharge planning at Lakeview Hospital, it is my , re8l?onsibility to see that people who neednursinghomepla~e~ent get it. ,The vast ' , majoiity ofpatients in our hospital;who,need nursing home placement wish to remain in , Stillwaterfor this care. ,- - -, - Currently, our three local nursing homes are not always able to meet the demands for nursing home beds, and Stillwater residents are sent out of this c01llIllUJ?ity to receive the careai1d treatment they need. ,Sending these people out. of the community places an unnecessary burden on the patients, and their loved ones who have to drive 'out of town to visit them Recomending that Greeley Heaithcare decertify beds to make room for their rehab addition will make the n-irrsingbome bed shortage even worse than it is today. . Greeley Healthcare Center's proposal:will only benefit the residents of this Conmiunity. I hope the City Council is able to find a resolution for Greeley Healthcare Center's needs that does not reduce the number of available nursing home 'beds or level of rehab service provided. - -, - ,. ,Sincerely, ~13~LS~ Kim Barnhart Social Services-Discharge Planner , 927 West Churchill Street. Stillwater. Minnesota 55082 .' Phone: 612-439-5330 . Fax: 612-430-4528 r:~", It' .. e~ St. Croix Chaplaincy Association Box 322 Stillwater, Minnesota 55082 September 12, 1996 To Whom It May Concern: .' . I write in support of Greeley Health Care Center's request for permission to proceed with a building addition to house ther~py servicef: for their residents. The facility needs- to build the addition in order to comply with state regulations and solve long-standing space needs for therapy services. It is obvious that a great deal of care has been given to the development of the building plans and to working with surrounding neighbors. As a contracted chaplaincy service I have had fifteen years of contact with the Greeley ~ administration and staff. We are fortunate to have such a fine health care facility in our eonubunity and we need to care for the service needs of its residents. I am certain that the facility will continue to be concerned about both the needs ofits residents and those of its neighbors. Sincerely, --.? .OJ--- c'--~~""'''';'&7e7~L Alan Hagstrom Chaplain Director Alan Hagstrom (612) 430-4586 Michelle Mickelwright (612) 430-4686 Tom Phillips (612) 439-4659 Dick Borgstrom (612) 735-1925 Joanne Williamsen (612) 430-8505 Jon Schafer (612) 774-1577 i> . <. .0..> .' !~ We, the undersigned core members of The Greeley Healthcare Center Family Council are very much in favor of the addition to their facility to increase their ability to do more therapy. At present the therapy space is very small/limited and by increas- ing the therapy space they would be able to help more people be- come more independent. tQu.- a~~ a~ ~ /~~~.-if~7~~ 80 uALL~ )( O_I~W jS)~ ~ ... .--. / . iiI' ."0 .~- September 12, 1996 .' To whom it may concern: I live at 407 South Greeley Street and have twice been a resident at Greeley Health Care Center. I felt the care was wonderful, only the area of the therapy room was really small. They need more space for therapy and there also is not mUCR privacy in the current room. As a neighbor and former resident of Greeley Health Care Center I see no reason to oppose the proposed additiqn; it is very much needed. The girls don't have room to turn around in there. They definitely need it. Sincerely, ~~~ Gail Stiles ( - .~j e- September 12, 1996 To whom it may concern: I am writing to support the need for a larger room for therapies at Greeley Health Care Center. J.. I have lived at 226 N. Greeley Street for 49 years and have also been a patient at Greeley Health Care Center. The therapy space now is way too small. They do a marvelous job, but they don't have enough room for all of their equipment. The therapists just donlt have the room to work. Therapy is a very large part of the services provided and it allowed me to return to my home. In no way do I see the reason for any objections. Sincerely, . r1i11r~-C-/(a~ Margaret Marlow ~. e ..; > e~ ,~:" ~ ~. ~ ~, \ - r: ~_y .-, - '. ", 1'~/'';i. . , =.t \.~. "y, .. I~ 4''''. , ., ;tt:. ~~'_ -. :"",~.. \ ..>.. .'" , - .,~'1 ......~... , , ~ ' Q BEVERLY ENTERPRISES .- September 12, 1996 To whom it may concern: - The ttlerapists definitely need more room because there's no place to work. I currently live at Greeley Health Care Center and I had therapy here. When I had it we sometimes had to go in the hallway. or it was so crowded it was like one person was on top of another in the therapy room. I hope they don't have to fight for a long time to get it before all the therapists quit and we don't have anything. Thank you and Sincerely, ~ii~ Bea Thompson (Resident Council Member.) GREELEY HEAL THCARE CENTER 313 South Greeley Street. Stillwater, MN 55082. (612) 439-5775 . .',w .,/ ,,~,}~ /' oFFIce. ~ O\"I~'OIH ~oref\~l l.lt'\E ~ \..: OlE:TH; VI ^9Mt -:>...... III :~. m. p.r. M',^,',J ~ J\ ~ ill .~ >I) -I ...J 'ol'n=>r-I ~ -1:J Sf ^CE wt '^ \to f'M ~~ SIT E P LAN'. 'N o^,f ~1, ~J~11~I.q. rH-~""" = 1.~_ CA~~ ", ~l:~' 'A'm> r-r~1f'6"~ -:. 1; 1t CAF-!:J' ~ '-:.~ :"... ) I -..--/ t ".........-pttII.&.~ .. -.......,....,.~ - ~ I....~"~-_. ~) ~.~ ,'........r-.'\~."\r~ '-'.r---... .). -(. . . . . .y,1 . \... '-... . '- .. . .. .-'<.../ .. .. T Co. ... I &.. ,.~.." I,J.HTI"-Ib. ~U?ul-t.. ~.!:!~~., "!~-~- ~,~~......... Wy'uN" ......~1' PHtfNr. 'Iof'IltUo ""'""tLM'le,. ....",u. -.-.~p ..,."..... .......MJ.t c;.,.~ ~~ ~...... ~.""""'I"U. """""'UM ..&MI't.a. ~_w. ...."""...-..- ....""... ~. _~!"''!~~~ .!:,t~!!!,:__..._ ~"'. ,..'4l"'.............,..lU.~ I ~1"Wo~*~ Z. ........... 'W'tu.&.o\~.u..~. 10 ..".U...............~ t; ~:~: ~.=.;~ ~ ~...:w~l';:..":'" :I ""'".......,...,.... 7 ~~"'~. .. .....~~.""""'...'.. =" :t:'"~~~' 'i _:-.!~ r: k~ ,. .... to""- ..-. ........ ......... t :::: 5...... , ...... 5~"'. ,_. ~,., I.; s.~.~ ..... II' ceNC. "4&.'" l............_"(\.<Cor,t --- ~....,.... ......IC. u...." .. . N .... ..; . -.__ _C,\-____.11:) . : ," ~ ~ '''IM.rJ.'~' ,\' ..... ~ ~~! -=:::1--- ..:.:-==-.. 7-1 ,,' -----',,'j \-"'-., SOUTH ELEVATION e "".,T'P4f, WEST ELEVATION MATClI IlllaTI.. 'AOI a.ICIe a co.clIIn alLL . .' ~ y " ' ~\'I " ~ ~'- ,. NUMBER OF EMPLOYEES ON STAFF PER SHIFT EVENING 11 (ONE DOES NOT DRIVE) NOVA CARE OFFICE & DIETARY RECREATION HSKG./LNDRY THERAPIES SOCIAL ~ THERAPY SERVICES 6 5 5 3 6 (TWO CAR-POOL) (TWO DO NOT (ONE DOES NOT (FOUR DO NOT DRIVE) DRIVE) DRIVE) 1 (4:00-7:00) 1 (1:00-7:30) 2 (4:30-7:30) NURSING DAY 18 (ONE DOES NOT DRIVE) NIGHT 5 TOTAL OF ALL STAFF PARKING DURING A 24-HOUR PERIOD: DAY SHIFT = 33 EVENING SHIFT = 14 NIGHT SHIFT = 5 ~. TRASH REMOVAL IS MONDAY, WEDNESDAY, FRIDAY, AND SATURDAY - - 6 : 30 - 7: 30 A. M. FOOD DELIVERY IS MONDAY AND THURSDAY - -12 : 30 P. M. ALL OTHER DELIVERIES ARE DURING BUSINESS HOURS. .' , e Thomas J. Huelsmann 401 South Greeley Street Stillwater, Minnesota 55082 tel: (612)--439--6107 14 September 1996 Mr. Gene Bealka St1llwater City Council 711 Lake Dr St1llwater, Minnesota 55082 Dear Councilman Bealka: I am wr1t1ng to you 1n reference to the proposed additIon to the Greeley Health Care Center, Wh1Ch 1S on the agenda for next Tuesday's City Council meet1ng, as a foliow-up to our telephone conversation of last week. As I told you on the phone my wife and I v1gorously oppose th1S expansion. We live directly south of the Greeley Health Care Center and are the c1ty residents who would be the most adversely affected by this proposed expansion. We feel most strongly that the expansion would have great adverse effect on the ne1ghborhood 1n terms of 1ncreased night lights (both from windows and cars in the parking lot), increased building and traffic noise both day and night, and also that the additional 1500 square feet (approximately) of brick and glass frontage (w1th rooftop heating/cooling units) on Oak Street will dramatically 1ncrease the commercial look of the block. The two additional parking spaces with which the architect wishes to replace those lost by the addItion are sited to be directly across from our dining-room window, and at ten o-clock at night when the shift changes a glare of like that of Spotl19hts will illuminate our home. The Greeley Health Care Center will become an Intrusion into our home. We fear for the future as well. The plans seem to indicate a ten-fold increase in square footage alloted to physical therapy. Since the patients will not increase by that amount, we can only assume future use of this facility for out-patient business. The Greeley Health Care Center denies this, but th1S large expansion, with a door and sidewalk to the street certa1nly looks 1 ike a front-door operation to us. There is nothing to prevent the Center from doing such out-patient business, with its increase 1n traffic and on-the-street parking, In the future. AgaIn, this will commercialize the neighborhood. AdditIonally, we are concerned that the neighborhood will lose one of its most beautiful trees, that magnificent maple in the courtyard. Other trees may be lost in the expansion process as well. The beautiful grassy courtyard area, where we have observed many lawn parties and holiday celebrations for the residents of the Greeley Health Care Center, will become a small, br1ck-walled concrete patio. Every resident whose room faces the current courtyard will see brick walls in the future, instead of a grassy lawn with trees, shrubs, birds and neighbors. e My wife and I both believe in the mission of the Greeley Health Care Center. I have had two aunts I ive there for a combined total of nearly twenty years, and they received good, tender care. Several of our friends have also had relatives there w1th similar treatment and care. - ~ a. Councllman Bealka Greeley Health Care Center, page k e Nevertheless, we as Clty resldents shouid not have our property devalued in order that tne Greeley Health Care Center owners may more easily make a proflt. Tnere are alternatlve Solutlons to their therapy space problem. The Greeley Health Care Center owners need to seek out those which will not additionally commerclalize our nelghborhood. Please remember that the Stillwater City Plannlng Commisslon did NOT support th i s e:<pansion. The members had spec if ic reasons for thelr NO-vote. We ask you to vote NO on this proposed expansion. It would ultimately detract from our family's quality of life; it would detract from the quality of the neighborhood; it would detract from the quality of I ife of the residents of the Greeley Health Care Center; it would detract from the quality of the City of Stillwater. We wlll be at Tuesday's meetlng. Thank you. Thomas J. and Mary C. Huelsmann ti Y\ a~ y~eV\. + ~ \h&\.t4'.::> ~ (\t\Ct.a C LV I 0 O~ rv'\ ,,-vw', du-rra- ~ )0.obofui-. ~ e MEMORANDUM e TO: Mayor and Council FR: City Coordinator RE: Solid Waste contract fees DA: September 13, 1996 .' Discussion: Subsequent to the workshop meeting with representatives of United Waste I met with the reps to further discuss the proposal they made to reduce the collection fees. The reduction also included the proposal to establish a one day a week (Thursday) pickup of appliances. United Waste intends to contract with an organization that is certified to pickup appliances - especially appliances that contain freon or other types of gas as well as mercury and PCBs (see attached letter to United Waste from ARCA, Inc.). United WaSte contends that their costs will increase in the short term but will decrease in the long term with this arrangement. ~ In any event the contractor is offering to provide the following cost reduction for establishing the new appliance pickup schedule and also because of reduced tipping fees at the RDF plant: e Container size Reduction (Jnonthly) 30 gallon 60 gallon 90 gallon Senior rate $ .24 (13.75 - .24 = 13.51) .35 (17.75 -.35 = 17.40) .69 (19.75 - .69 = 19.06) .18 (12.00 - .18 = 11.82) United Waste has also provided a "waste characterization and indemnification agreement". The agreement appears to be as much an indemnification by the city as it is by the hauler. I would recommend that the City Attorney review the agreement to determine if it is in the best interest of the city. I would recommend that the Council approve the rate reduction and the change in appliance pickup policy. The city newsletter, which will be going out next week, contains information related to the appliance pickup change and other items. I would recommend that the changes be approved even if there is a problem with the indemnification agreement. In other words if we could keep the issues separate. I will be prepared to discuss this further with you at the meeting. e Recommendation: Council consider approval of rate reduction, appliance schedule change and waste' characterization and indemnification agreement. 1ld( :.,.' ~'. wi:~~~,:,\~.>.,~,"l:'.,'t'F ~'t }~ft::r~~~~~~J-7.'::" ,~>~"../{~~~:.';.:" \..~: ,~,;"'i!::,7. :t~~::'l~~~-;;fj'~:~~'~lr:--~~~r~~-~'T~~i~~r~~~>~:;,~.'~~ ..;o'_~i:,:~ I :<;;~~:...;,_..,- ~",~,-. United Waste AGREEMENT RESPECTING WASTE CHARACTERIZATION AND INDEMNIFICATION A Subsidiary of United Waste Systems, Inc. is referred to below as (the "Hauler''). This Agreement dated as of the date set out below (together with any included service agreement/contract. and or consistent waste generator form) is between the Hauler, a Minnesota corporation, and the Customer referred to below (the "Customer''). a. The Customer shall from time to time, promptly, upon the Hauler's request provide the Hauler with a full, complete and accurate written waste characterization report (a "Report"), which: describes Customer's waste to be delivered to the Hauler under service agreements or otherwise ("Waste''): Classify the Waste as required under all applicable federal, state or local law; and . . describes completely all processes generating or involving the Waste, which shall include, but not be limited to, the proper name, EPA identifi- cation number and CAS number of each substance used in those processes. The Customer also shall provide with the Report material safety data sheets for any substances identified in the description of waste-generating or waste-involving processes. The Customer further covenants, represents, and warrants that all waste delivered to the Hauler, including each unit or container of waste, shall conform to the description of the Waste in Customer's then most recent report. b. Should the Hauler from time to time require the Customer to furnish a sample of the Waste and/or analytical to the Hauler, the Customer shall do so promptly. Customer covenants, represents and warrants that each such sample will be a true representative sample of Customer's entire waste stream. The submission of a sample to the Hauler for laboratory analysis does not relieve the Customer of its obligation to provide a written description of the Waste and does not affect the Customer's covenant, representation and warranty of such description of the Waste in the Customer's then most recent Report. c. In the event tluft the Hauler has reason to believe that the Waste or any unit or container thereof does not in any way conform to the description thereof set forth in the then most recent Report or consistent generator report, whether or not said Waste has previously been accepted by the Hauler as confonning or nonconforining, the Hauler may revoke its acceptance of th~ Waste. Upon phoning and written notification of revocation of acceptance, title, risk or loss and all other incidents of ownership shall revest in the _ Customer. ., Forthwith upon such notice, the parties shall seek to agree on necessary measures for the handling, transportation, and/or disposal of the Waste at the sole expense of Customer. If the parties cannot within 24 hours reach such agreement the Hauler may, in addition to any other remedies at law, in equity or hereunder, return said Waste to the Customer at the premises (or the entrance to the premises) from which the Waste was removed, and the Customer agrees to accept the same. The Customer agrees to payor reimburse the Hauler for all reasonable costs of handling, storage, administration, transportation, disposal and/or remediation costs incurred by the Hauler on behalf of the Customer. e d. Indemnification The Hauler hereby agrees that, provided the Customer has not breached any covenant, representation or warranty set out herein, the Hauler shall indemnify and hold the Customer and each of its officers, directors, employees and agents hannless from any and all losses, damages, suits, penalties, fines, costs, liabilities and expenses (including reasonable attorneys fees) incurred or suffered by Customer directly arising out of, caused by or resulting from the willful rnisconduc~ or negligence of the Hauler. The Customer hereby agrees to indemnify and hold the Hauler and each of its officers, directors, employees and agents harmless from any and all losses, damages, suits, penalties, fines, costs, liabilities and expenses (including reasonable attorneys fees) incurred or suffered by any of them arising out of, caused by or resulting from the Customer's negligence, willful misconduct or breach of any covenant, warranty, representation, tenn or condition referred to or set forth in this Agreement. e. Insurance. Customer will supply the Hauler with all proof of liability and general insurance coverage. f. General Provisions The indemnification provisions of this Agreement shall survive the cessation of services rendered by the Hauler to the Customer. This Agreement shall be interpreted in accordance with the laws of the State of Minnesota, without regard to the conflict of laws principles thereof. It sets forth all understandings of the parties with regard to the subject matter thereof. It may not be amended or tenninated orally. Customer irrevocably waives the right to trial or jury. IN Wl1NESS WHEREOF, the parties have executed this agreement. CUSTOMER NAME DATED. NAME('~h ce .~ 1i I General M ger It e Printed Name Title By: The Hauler By: while. Landfill yellow. Generalor pink . Transponer e e e MEMORANDUM TO: Mayor and City Council FR: Steve'Russell, Community Development Director ~ DA: September 13,1996 RE: UPDATE ON SALE OF CITY OWNED UBe SITE TO GERRARD DEVELOPMENT · The city has received word that Gerrard Realty has aborted the condominium project. The land sale was to close by September 20, 1996. At this point, the developer is requesting a 30 day option to reanalyze the feasibility of an apartment project. Any new project would require regular planning review (design permit, Heritage Preservation Commission and special use permit, Planning Commi~sion). Based on the last project, this would take a minimum of 4 to 6 months. It is suggested that the Council consider opening the site up for general developer interest for a housing or combined housing/public parking project. To do this, an RFP would be prepared and advertised. The site was originally purchased for parking and use of it for parking including financing options could be considered. Attachment: Letter from Gerrard Realty 9-13-96. r .J #~- GERRARD -REALlY e GERRARD REALTY CORp. 420 SOUTH 5TH STREET. P.O. BOX 1086. LA CROSSE. WISCONSIN 54602-1086 PHONE 6081782-4488. FAX 608/782-4478 VIA FACSIMILE TRANSMISSION . September 13th, 1996 Mayor Jay Kimble City of Stillwater 216 North 4th Stre,t Stillwater I MN 55082 (612)439-0456 FAX RE: The Bluffs of Stillwater / use Lumber Storage Site - ~ Dear Mayor Kimble: e We have decided to abort our condominium development because sales were much slovver than projected and reaching our sales goal to achieve conventional " financing was becoming unrealistic. Therefore. at the present time. we are looking for a 30-day extension to the option on the real estate so we may analyze this as a apartment development. The purpose for the additional 30 days is to allow us sufficient time to reanalyze the complete financial picture such as, hard costs, soft costs, income via rents, taxes. etc. If granted this extension, we would then make a new proposal to the city based on an apartment development. Thank you very much for the opp~rtunity to address the council. With your help, I feel that we have great potential to build a very successful apartment complex. el PTG/rla e e e MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director "V DA: September 12,1996 RE: RESUBDIVISION OF 6-LOT STILLWATER MARKET PLAN SECOND ADDITION INTO 7 LOTS. CASE NO. 5UB/96-61 The request is to resubdivide the 6-lot Stillwater Market Place Second Addition into 7 lots. The new 7 lots meets zoning and subdivision lot size and dimension requirements. Coordinated access will be provided to lots 1, 2 and 3 per a joint access agreement. Recommendation: Approval Conditio,n of Approval: 1. A joint access agreement shall be recorded over lots 1-2 and 3 providing access to lot 1 from lot 3 and joint driving access between lots 1 and 2. Attachment: Application and plans. Case No: 61J8 19~ -,,/ Date Filed: gf ~/" ~ Fee Paid: V.l)l) Receipt No. : 53 ~ . PLANNING ADMINISTRATION FORM ... -.. .. ) 0<: ~, e ACTION REQUESTED: COMMUNITY DEVELOPMENT DEPARTMENT _ Certificate of Compliance CITY OF STILLWATER ~ Conditional or Special Use Permit 216 NORTII FOURTH STREET _ Design Review STILLWATER, MN 55082 _ Planned Unit Development _ Niriance _ Comprehensive Plan Amendment _ Zoning Amendment _ Subdivision ::i- Resubdivision Total Fee FEE(l) $70 $70/170 -0- $270 S70 $300 $300 $IOO+$50Ilot $50 The applicant is responsible for the completeness and accUracy of all forms and supporting material submitted in connection with any application. ... PROPERTY IDENTIFICATION \ Aiaess of Project l:jMA~L.~' . Ass~ssor's Parcel No. Z.ng DistrictZpc:. Description of Project. .;Sr{ I-l-W"'~ fu ~/<2:r'?~ 9 r/+ ,/;tm I/' / i9A/ "I hereby state the foregoing statements and all data. information and evidence submitted herewith in all respects. to the i best of my knowledge and belief. true and correct. I further certify I will complY with the permit if it is granted and used." ;zJII-'t7T'1'/ I/tl~^, t::"'>/!FttJ~ n-T"/c"; I Property Owner$/}llJlSt tJlfLi/ 1/ct...DING-Sj /NG Representativ~1/N F, ;<j~c.:..~o"f ~ailingAddress ~eJ( $o'/. 1.39~J Ji,PL.S;' 5'"5Llcz- ~ailingAddress~ll7s1-..r OFF/~ 'J(if.X:}-LG~ ~ I" I ..[J1:.FFE:~.:sc:w /l-Vc i/&P1{I NS U1 ~ SSo/-IftJ EJ>~A( ~A-"V ~ I t{ r{. sS.;PPf-..56 ~ If tt~lephone No.JlHc'- 1?.. ~lIl~;-..3cP~-lJS~ Telephone No. el2-- 9o/z...-7..f ~v - v( efl~LStOtV 93'--Y-5~ Z I Signature ~~ SITE AND PROJECT DESC Lot Size (dimensions) x Total building floor Area sq. ft. Land Area Existing sq. ft. Height of Buildings: Stories Feet Proposed sq. ft. Principal Paved Impervious Area sq. ft. Accessory Number of off street parking spaces provided i &DITIONAL ENGINEERING COSTS MAY BE REQUIRED AS PART OF APPLICATION REVIEW \ Revised 9/19195 ... .., , .. -'j" " Record of Action Date Application Filed Decision Authority Date of Action by Decision Authority .... ... . Appeal Period Ended Appeal Files Appeal Decision Zoning Permit Issues Zoning Pe:JiI!,lit Signed by Owner . . Zoning Permit recorded with Washington County. Development Certified as Completed Meeting all Conditions. of Approval. Comments .6 .;3.:.....,>..:.- ...~"I!IIl"""""'.I'~:~';.:.,.,..:., e . . . e e <Y'0:1.:~ <:;;.'.~S,j;o. ..,:."~;;"""""'"" " " ' -. . . ..,;:>~ :<.i:_t~-:;~~ ':, . .., ~.<.," .. . - ;'-~:- c. :'>~.~"':!.~-:t:;. ': .. '.'- .<.~ :,>: '. ,~~"<"""... . \ ~!fl,~~'_~~ ... . ~.. : . . ~.:~ .:"" .. . -- c;,~~11~~t -....,~~ :';~~~~~7~:SI.- -:":':~i~~ '~:r_~~~~~ j:~U}S~ 'i:.~'::i~t~~, ._.,.~.~~ ZUliVtztnzZVl.,." ~.... ~ ~~t;~~!:~!:~~l;!1 . 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"..,.., ~ J.:;'vv TCl'I'AL P.02 --",. ..,........-,.._'....~.-.._~~~~--,"" ~.~- ~---_..,...,~,'...."- _.~ e e e '" CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer IZc/ DATE: September 12, 1996 .' SUBJECT: Pedestrian Walkway Through Autumn Woods Addition DISCUSSION Attached is a letter from Richard Miller of 801 Autumn Way. In his memo Mr. Miller points out his perception of a hazardous walkway between Autumn Way and Lily Lake School. Due to this concern, city staff has looked into this issue to determine if the proposed walkway is safe and wheth~r ,or not there are alternative locations or designs available. The attached map shows the approximate location of the proposed walkway. The purpose of this walkway is to provide access from the surrounding neighborhoods to Lily Lake School, also it provides connection to other trail systems whIch creates a network of trails through multiple neighborhoods. Autumn Way will have a sidewalk and a pedestrian trail through the woods which connects up to the Co. Rd. 5 trail system. A pedestrian crossing exists at the intersection of Croixwood Blvd. which links the trail systems to the Croixwood neighborhood. The main issue raised by Mr. Miller is the steepness of the proposed walkway. The walkway will have a maximum slope of approximately 7%. In the City of Stillwater a walkway with this gradient is not uncommon. For comparison, Myrtle St. has a maximum slope of approximately 13% so its sidewalks are nearly twice as steep as the one in question. Other sidewalks which exceed 7% conclude South Third Street, Pine Street, Chestnut Street, Mulberry Street, just to name a few. Simply having a steep section of walkway in and of itself does not create an inherently unsafe condition. The proximity to high volume traffic, hazardous obstacles, or lack of a landing zone near intersections all can reduce safety. In the case of this walkway, the traffic volumes on Autumn Way are fairly low and there are no obstacles in the sidewalk or sight line problems. In addition, as the walkway approaches Autumn Way it flattens out significantly which creates a significant landing zone. In weighing the relative safety of any design we need to compare it to other alternatives. Staff has looked at four alternatives including eliminating the walkway completely, constructing the walkway in a new location, constructing the walkway with steps and constructing the walkway with barriers. In looking at the option of no trailway, staff sees a potential problem as this would make bikers use Willard Street and West Street as bike routes. In both cases these streets are , steeper that the proposed walkway and both intersect high volume streets (Co. Rd. 5 and Pine . Street). Therefore, by eliminating the walkway we may actually increase the overall risk to pedestrians and bikers. Also eliminating the walkway destroys the integrity of the city's trail system. e Staff also looked at other alternative locations. Due to the nature of the Autumn Way development there are no good alternative trail locations. The specific location of the trail was located by the developer. Another alternative would involve constructing steps in the steeper sections. Adding steps to the walkway increases the hazard to pedestrians during winter months and any bikers who are unfamiliar with the area. Fip.ally staff looked at placing of some type of barrier at the top of the hill which would require bikers to slow down prior to entering the steep section of the hill. Looking at this option we determined that barriers would not slow down any bikers who choose to accelerate down a hill and would also create a obstacle in the pedestrian trail which could itself create a hazard. The original proposal appears to be the safest overall proposal given the site constraints and the elevation differences in the area. This proposal also meets the American Disabilities Act Standards and maintains a continuous pedestrian trail system through this part of the city. One option for insuring the safety of bikers on this section of trail would be to place signage both at the ton-and bottom of the trailway. Advisory signs at the top and a stop sign with stop ahead sign near the bottom are options that we may wish to explore. RECOMMENDATION e Staff recommends that we require the developer to install the pedestrian trail in the location as originally designed, and explore possible signage options. e .:.tiJMI','"j'ii,l',"',- _ 3~ ;'evJlo"f> . r. t~l*"ll 9tsl_l rJ -..<<- -. ..... -.. -.... '........'.... ....... .~... ~ ~ ~ ------- ffi .- ~ 11UMIl1ii~1I8!jj_lIllllilllllllllll.I.lliIlllllii.IIii_IJIl!I.~lj~~lI!l!tiIl~~!IJI 1IIIi!I!!IIIII,1 I. ~I .j~II!llllllfiJ!!~li!:'~~_iilJilllllit_fji!!!l.OO!ill~.IElillili.~_.111lIIl11l!ol't~8't:.:f;"".'~.c-j:!:>; 9-Ir-1Ct C~ ~ Septem?er 4, 1996 e City Council Members Stillwater, Minnesota FYI Dear Council Member, I would like to express my concern regarding a well intentioned idea that has resulted in a dangerous situation. I am referring to the 'walking path' that starts at Lily Lake Elementary School and passes through the small housing a~dition immediately South of the school. . e The newly installed 'walking path' was, as I understand, a requirement imposed upon the builder by the City Council. The intent, I'm told, was to provide the school children attending Lily Lake Elementary a safe alternative route to use. The problem is one of mixing a steep ramp, young children and traffic. My concern is based upon tragic experience with a similar situation, and- not just an overly active imagination. In the late 1960's, I was living at 1464 Parkwood Drive in Woodbury. The 'walking path' connected a park area with Parkwood Drive and passed between the houses, in the same manner as the ramp behind Lily Lake Elementary school. The children in the area quickly learned that a steep ramp is a great place to slide in the winter and run bikes in the summer. B~aver Richter, our young neighbor across the street and down three doors, lost his life because of the deadly mix of steep ramps, children and traff~c. The Richter family, the neighbors, and the unfortunate soul driving the car (who had absolutely no /chance of avoiding Beaver) will never forget the terrible lesson of well intended ideas that are actually deadly traps for children. The driver was well within speed limits, was duly diligent in watching for trouble, etc. He just happened to be there when Beaver and his friend were taking advantage of this wonderful steep ramp. We have lived at 801 Autumn Way since August 15 and have already experienced what looks like a tragedy in the making; Le., a steep ramp, children and unsuspecting traffic. You are welcome to stop by any evening just before 9 PM and watch a young boy who . consistently, without any lights, without benefit of street lights, flies past out driveway, down Autumn Way and across County 5. It's just a matter of time before other youngsters discover the ramp. The first night I witnessed this routine was very dark: almost pitch black. I know the boy never saw me standing there, with my dog, just a few feet from him. The City of Woodbury took corrective action, but not in time to save Beaver. I urge the City Council of Stillwater to reconsider their 'walking path' decision, to visit the site and see first hand what can (and will) happen, and to eliminate the problem before a child gets hurt and/ or killed. We love the idea of visits from our three grandchildren that attend Lily Lake Elementary...but really dread the consequences of leaving things as they exist. e ~e~tlA~ \. WDif Richard J. Miller U .t f/I"; e CITY OF STILLWATER MEMORANDUM .' TO: Mayor and City Council v-e/ FROM: Klayton Eckles, City Engineer DATE: September 13, 1996 SUBJECT: Proposed Stop Signs at Myrtle and Brick Streets ~ DISCUSSION e Attached is a petition from Stillwater residents requesting stop signs on Myrtle Street at Brick. Myrtle Street is a county road and therefore any traffic control must be implemented by the county. As with all traffic control devices, installation of stop signs should be carefully analyzed using sound engineering principals. Therefore, the best approach to this situation would be to pass the request on to the county. RECOMMENDATION Staff recommends council direct staff to prepare a letter to the county requesting they respond to the attached petition. e .- .. .. ~,\. September 3, 1996 Washington Co. Board of Commissioners 14900 North 61 st Street Stillwater, MN 55082 City Council Members 216 N. 4th Street Stillwater, MN 55082 e Dear Commissioners and Council Members: As residents who live along and near Myrtle Street where it becomes County Road 12, we are very concerned about the failure of the county and City of Stillwater to install stop signs at Myrtle and Brick Streets. '.' Police records will confirm that there is a definite problem with speeders on Myrtle Street, particularly the area from Deerpath to Echo Lane where vehicles coming into' Stillwater on County Road 12 rarely slow to the 30 mph posted speed near Jaycee Field. Vehicles heading west down the hill from Owens and Myrtle pick up speed and continue to accelerate as they pass Ramsey Park, knowing the posted speed limit before Jaycee Field is 50 mph. l:l1e four block stretch of Myrtle Street between Center and Brick Streets is unaffectionately referred to as the "Stillwater 500" by some residents, and there have been many accidents between pedestrians, bicyclists, and other vehicles in this area which were due to excessive speeding. It may not be apparent to city and county administrators, but the number of children living in this area has increased significantly in the last ten years. Must one of these innocent children be seriously hurt or killed before authorities acknowledge the gravity of this problem??? Inquiries to the City Council and Washington County Administration have been answered with information and promises--but no action. Fifteen years ago, the Stillwater City Council said Washington County was responsible for County Road 12 from Brick Street west. At that time, the County said no action could be taken without a feasibility study that would cost over $5,000, and no funds had been allocated for this purpose. Two years ago, one resident--the parent of two small children living at the intersection of Myrtle and Brick--was told that a study had determined most of the increased traffic was due to Stillwater residents and others who were using County Road 12 and Myrtle as a "shortcur downtown to avoid the congestion of 36 to 95 . Supposedly, when the new bridge is finished, the new route will decrease the amount of traffic currently using Myrtle Street to get to Wisconsin faster. While the new bridge is under construction, it seems logical that there will be an e e, .... t.. ~ .,. ...~ increase in traffic into Stillwater via Myrtle Street. Also, the ever-growing population of Stillwater, which is steadily moving westward, plus the construction of a new school at the intersection of County Roads 12 and 15, is a sure sign that traffic will become even more of a problem. Why is installation of stop signs at Myrtle and Brick Streets met with resistance? Affected residents want action, and we want an answer NOW. Surely the monetary cost is insignificant in light of the potential for tragedy. Please have stop signs installed without further delay. e e Ie Sincerely, Neighborhood Residents 1401 W. ~ Sf-nuX; J I / 6 tI ~~)P)&'€ _<;.""T' !,; ~.sd~~'-o- kI~ I ~,3 (3,:- .J-.... _/~. j0\3h~~' --1'2 '7- 13> Ir-c ~ \ ~~ 17 .. /ztJ &f(UU~~' Izg tl-rC-~t90 J y_ Iol..g ~'''Lt, tl/pocl /?/'. , a lr ~Vc-~~ coj C)..,. -1J 4 f5, (cA WDGJOr. Ill" ~ ,^/~ ~ +. rn'l rt l-<t )'10& Wes1- .Jl1YIlTLC 1-yX, L)~.)- v/(rlk ~ /.1 :2 ~ W..$:J- Yh a A JjLL I t,v~ "{ . v I ;;2 A:2. - ?vt~ e e e MEMORANDUM TO: Mayor and City Council G\ Diane Deblon, Finance DirecrorrfJ fJ"J September 13, 1996 FROM: DATE: SUBJECT: RFP for Auditing Services .' BACKGROUND: As you are aware, staff has previously discussed with Council the recommendation to prepare and solicit Request for Proposals (RFPs) for auditing services for the City, Water Board, and Fire Relief Association. This process is a recommended practice of the Government Finance Officers Association (G.F.O.A.) and timely for the City of Stillwater. (I have been with the City for eight years and we haven't requested RFPs during that time.) ~ ANALYSIS: Staff has prepared a comprehensive RFP for auditing services that details the nature of the services, description of the government, time requirements, assistance to be provided to the auditor, report preparation, proposal requirements, and evaluation procedures. Appendix A through E are the various forms to be completed. RECOMMENDATION: Inasmuch as the City, Water Board and Fire Relief Association spend in excess of $28,000 per year for auditing services, staff is recommending City Council approval of the Request for Proposals for Auditing Service. DD:dfw e CITY OF STILLWATER, MINNESOTA 204 North 3rd St Stillwater, MN 55082 .' REQUEST FOR PROPOSALS FOR PROFESSIONAL AUDITING SERVICES ~ e Fiscal Years Ending December 31, 1996, 1997, 1998 'e CITY OF STILLWATER REQUEST FOR PROPOSALS AUDITING SERVICES TABLE OF CONTENTS e I. INTRODUCTION A. General Information B. Term of Engagement II. NATURE OF SERVICES REQUIRED .' A. Scope of Work to be Performed B. Reports to be Issued C. Special Considerations D. Working Paper Retention and Access to Working Papers III. DESCRIPTION OF THE GOVERNMENT A. Name and Address of Contact Person B. Background Information ~. Fund Structure D. ~'Budgetary Basis of Accounting E. Magnitude of Finance Operations F. Computer System G. Availability of Prior Audit Reports and Working Papers H. Internal Audit Function . I. Prior Auditing Costs e IV. TIME REQUIREMENTS A. Proposal Calendar B. Schedule for 1996 Fiscal Year Audit C. Schedule for Subsequent Years D. Audit Plan E. Entrance and Exit Conferences V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION A. Finance Department B. Statements and Schedules to be Prepared by the City Staff C. Work Area D. Report Preparation VI . PROPOSAL REQUIREMENTS A. General Requirements. 1. Inquiries 2. Submission of Proposals B. Technical Proposal e I e C. TABLE OF CONTENTS 1. 2. 3. 4. 5. 6. 7. 8. 9. General Requirements Independence License to Practice in Minnesota Firm Qualifications and Experience Partner, Supervisory and Staff Qualifications and Experience Similar Engagements with Other Government Entities Specific Audit Approach Identification of Anticipated Potential Audit Problems Report Format Dollar Cost Bid .' 1. Total All-Inclusive Maximum Price 2. Rates by Partner, Specialist, Supervisory and Staff Level Time Hours Anticipated by Each 3. Out-of-Pocket Expenses Included in the Total All-Inclusive Maximum Price 4. Rates for Additional Professional Services 5. Manner of Payment ~ VII. EVALUATION PROCEDURES e A. B. C. 'Review Commi t tee Review of Proposals Evaluation Criteria 1. Mandatory Elements 2. Technical Qualifications a. Expertise and Experience b. Audit Approach 3. Price D. Oral Presentations E. Final Selection F. Right to Reject Proposals APPENDICES Appendix A Proposer Guarantees and Warranties Appendix B Schedule of Professional Fees and Expenses for the Audit of the City of Stillwater's Financial Statements for the Fiscal Years Ending December 31, 1996, 1997, 1998. Appendix C Schedule of Professional Fees and Expenses for the Audit of the Board of Water Commissioners' Financial Statements for the Fiscal Years Ending December 31, 1996, 1997, 1998. Appendix D Schedule of Professional Fees and Expenses for the Audit of the Stillwater Fire Relief Association's Financial Statements for the Fiscal Years Ending December 31, 1996, 1997, 1998. Appendix E Checklist and Rating Scale Ie CITY OF STILLWATER REQUEST FOR PROPOSALS AUDITING SERVICES e I. INTRODUCTION A. General Information The City of Stillwater is requesting proposals from qualified firms of certified accountants to audit its financial statements for the fiscal year ending December 31, 1996, 19a1, 1998 with the option of auditing its financial statements for each of the three (3) subsequent fiscal years. These audits are to be performed in accordance with generally accepted auditing standards, the standards set forth for financial audits in General Accounting Office's (GAO) Government Auditing Standards (1988), the provisions of the Federal Single Audit Act of 1984 if the City receives more than $100,000 in Federal Grants and U. S. Office of Management and ~udget (OMB) Circular A-128, Audits of State and Local Governments as well as all other Federal, State, and local requirements in effect now or placed in effect during the engagement. Further, the City plans to continues its efforts to comply with the Government Finance Officers Association Certificate of Achievement in ~ .Financial Reporting program and expects that this standard will maintained in future years. There is no expressed or implied obligation for the City of Stillwater ~ to reimburse responding firms. for any expenses incurred in preparing .., proposals in response to this request. To be considered, six (6) copies of a proposal must be received by Diane Deblon at 204 North Third Street, Stillwater, Minnesota 55082 by 4:30pm on October 25, 1996. The City of Stillwater reserves the right to reject any or all proposals submitted. Proposals submitted will be evaluated by a review committee consisting of the Finance Director, Assistant Finance Director, and Administrative Assistant. During the evaluation process, the review committee and the City of Stillwater reserve the right, where it may serve the City's best interest, to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. At the discretion of the City or the review committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. The panel of evaluators may be expanded to include one or more elected officials. The City of Stillwater reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Stillwater and the firm selected. It is anticipated the selection of a firm will be completed by November e 1 21, 1996. Following the selection of a firm, it is expected a contract will be executed between both parties. e B. Term of Engagement A three- (3) year contract is contemplated, subject to annual review with the option to cancel in any of the years subsequent to the first. The City desires the flexibility to extend the engagement annually for three (3) additional years, contingent upon the satisfactory negotiation of terms including price. A six- (6) year engagement is therefore contemplated. . II. NATURE OF SERVICES REQUIRED A. Scope of Work to be Performed The City of Stillwater desires the auditor to express an opInIon on the fair presentation of its general purpose financial statements in conformity with generally accepted accounting principles. e The auditor is not required to audit the combining and individual fund and account group financial statements and supporting schedules. ~ However, the auditor is to provide an "in-relation-to" report on the 'combining and individual fund financial statements and supporting schedules based on the auditing procedures applied during the audit of the general purpose financial statements. The auditor is not required to audit the statistical section of the report. The auditor will perform a financial and compliance audit of the Board of Water Commissioners as part of the CAFR. The auditor will perform a financial and compliance audit of Stillwater Fire Relief Association necessary to meet State of Minnesota requirements. The auditor is not required to audit the schedule of federal financial assistance. However, if the City of Stillwater receives more than $100,000, the auditor is to provide an "in-relation-to" report on that schedule based on the auditing procedures applied during the audit of the financial statements. B. Reports to be Issued Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue: 1. A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles. 2. A report on the internal control structure based on the auditor's understanding of the control structure and assessment of control risk. Ie 2 3. A report on compliance with applicable laws and regulations. 4. An "in-relation-to" report on the schedule of federal financial assistance, if applicable. e 5. A report on the internal control structure used in administering federal financial assistance programs, if applicable. 6. A report on compliance with specific requirements applicable to major and non-major federal financial assistance programs, if applicable. 4' In the required report(s) on internal controls, the auditor shall communicate in a separate letter to management any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. In addition, the following conditions shall be considered reportable: ~ 1. Reportable conditions that are also material weaknesses shall be identified as such in the report. 2. Non reportable conditions discovered by the auditors shall be reported in a separate letter to management, which shall be referred to in the report(s) on internal controls. e 3. The reports on compliance shall include all instances of noncompliance. 4. Irregularities and illegal acts. Auditors shall be required to make an immediate, written report of all irregularities and illegal acts to the Mayor and the Finance Director. Reporting to the audit committee. Auditors shall assure themselves that the City Council is informed of each of the following: 1. The auditor's responsibility under generally accepted auditing standards. 2. Significant accounting policies. 3. Management judgements and accounting estimates. 4. Significant audit adjustments. 5. Other information in documents containing audited financial statements. 6. Disagreements with management. e 3 e e e 7. Management consultation with other accountants. 8. Major issues discussed with management prior to retention. 9. Difficulties encountered in performing the audit. C. Special Considerations 1. The City of Stillwater will send its comprehensive annual financial report to the Government Finance Officers Association of the United States and Canada for review in their Certificate of Achievement for Excellence ip Financial Reporting Program. It is anticipated that the auditor will not be required to provide special assisfance to the City of Stillwater to meet the requirements of that program. 2. The City of Stillwater currently anticipates it will prepare one or more official statements in connection with the sale of debt securities which will contain the general purpose financial statements and the auditor's report thereon. The auditor shall be required, if requested by the fiscal advisor and/or the underwriter, to issue a "consent and citation of expertise" as the auditor and any necessary "comfort letters". ~ 3. The schedule of federal financial assistance and related auditor's report, as well as the reports on the internal controls and compliance are not to be included in the CAPR, but are to be issued separately. 4. No material weaknesses or findings from the City's previous audits remain unresolved. D. Working Paper Retention and Access to Working Papers All working papers and reports must be retained, at the auditor's expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of Stillwater of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees: 1. City of Stillwater 2. Cognizant Agencies 3. U.S. General Accounting Office (GAD) 4. Parities designated by the federal or state governments or by the City of Stillwater as part of an audit quality review process. 5. Auditors of entities of which the City of Stillwater is a subrecipient of grant funds. In addition, the firm shall respond to reasonable inquiries of successor 4 auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. III. DESCRIPTION OF THE GOVERNMENT It A. City of Stillwater, Finance Director/Treasurer, Diane Deblon, 204 North Third Street, Stillwater, Minnesota 55082 (612) 439-2351. B. Background Information The City of Stillwater's fiscal ye~r begins January 1st and ends on December 31st. · The City of Stillwater serves an area of 3,829 acres with a estimated population of 15,650. The City of Stillwater had total combined revenues of approximately 16 million in 1995 for all governmental and proprietary funds. The City of Stillwater has an estimated total payroll of $3,400,000 covering approximately 73 full-time employees and 75 part-time/seasonal employees. ~ 'The City of Stillwater is organized into 17 departments. The accounting and financial reporting function are centralized within the finance department. e More detailed information on the government and its finances can be found in the City's annual financial report and the annual budget. These reports can be reviewed by contacting Diane Deblon, Finance Director at (612) 439-2351. C. Fund Structure The City of Stillwater uses the following fund types and account groups in its financial reporting: Number of Number with Individual Legally Adopted Fund Type/Account Group Funds Annual Bud~ets General Fund Special Revenue Funds Debt Service Funds Capital Project Funds Enterprise Funds Agency Funds General Fixed Assets account group General Long-Term Debt account group 1 16 25 14 6 1 1 9 1 1 e 5 e e e D. Budgetary Basis of Accounting The City of Stillwater prepares its budgets on a basis consistent with generally accepted accounting principles. E. Magnitude of Finance Operations The Finance Department consists of the following employees: Diane Deblon, Finance Director/Treasurer Sharon Harrison, Assistant Finance Director Monica Price, Senior Account Clerk Shelly Schaubach, Senior Ac~ount Clerk Sue Stickan, Junior Account Clerk F. Computer System The City of Stillwater maintains its financial system on a IBM System 36. G. Availability of Prior Audit Reports and Working Papers Interested proposers who wish to review prior years' audit reports and ~ management letters should contact Diane D~blon at (612) 439-2351. The 'City of Stillwater will use its best efforts to make prior audit reports and supporting working papers available to proposers to aid their response to this request for proposals. H. Internal Audit Function The City of Stillwater does not maintain an internal audit function other than internal checks performed by the Finance Department. I. Auditing Costs For the fiscal year audits 1992 through 1995, the all-inclusive City costs for auditing services are as follows: Stillwater City of Fire Relief Board of Water Stillwater Association Commissioners 1992 $21,685 $2,390 $5,150 1993 $21,685 $2,480 $5,150 1994 $20,275* $2,580 $5,150 1995 $20,680* $2,775 $5,130 * - Report editing/printing of the CAFR was the responsibility of the City of Stillwater. IV. TIME REQUIREMENTS 6 A. Proposal Calendar The following is a list of key dates up to and including the date proposals are due to be submitted: e Date September 18, 1996 October 25, 1996 October 28 - November 13, 1996 November 19, 1996 November 21, 1996 Item Request for proposal issued Due Date for proposals Staff reviews/Interviews City Council Approval Selected firm notified B. Schedule for 1996 Fiscal Year Audit .' March 17, 1997 April 2, 1997 April 30, 1997 ~.May 9, 1997 May 16, 1997 May 20, 1997 AuditoT's trial balance and City-prepared audit schedules available. The auditor shall complete all fieldwork. The City will complete writing and editing of a draft report of the City's CAFR. The auditor will complete the final review of the CAFR. The City will complete final printing of CAFR. e Presentation of reports to City Council by the auditor. C. Schedule for Subsequent Years It is expected that the City and its auditor will adhere to approximately the same schedule as outlined above for subsequent year's reports. D. Audit Plan The auditor shall provide the City with a detailed audit plan and a list of all schedules to be prepared by the City with required dates. E. Entrance and Exit Conferences An entrance conference shall be scheduled with the appropriate City officials to commence year-end audit work. An exit conference to summarize the results of the field work and to review significant findings will also be scheduled. V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION e I 7 e e e A. B. Finance Department The finance department staff and responsible management personnel will be available during the audit to assist the firm by providing information, documentation and explanations. The preparation of confirmations will be the responsibility of the City of Stillwater. Statements and Schedules to be Prepared by the Staff of the City of Stillwater The Staff of the City of Stillwater will prepare the following statements and schedules for the auditor: .' 1. Balance all general ledgers. 2. Prepare a reconciliation for each bank account. 3. Prepare schedule of collateral. 4. Fill in and sign bank confirmation forms, to be provided by the auditors. 5. Prepare schedule of bonds payable. ~ Prepare accounts receivable analysis for all types of accounts receivable which tie into and agree with the general ledger's controlling accounts. . 6. 7. Prepare accounts receivable confirmation requests, using drafts to be provided by the auditors. 8. Prepare schedule of taxes and special assessments receivable by fund which ties into the general ledgers of the various funds and county records. 9. Prepare a schedule of all investments. The schedule should list investments purchased and sold during the current year, and investments on hand at the end of the years, including interest earned on investments during the year, as well as interest earned but not collected as of the end of the current year. 10. Allocate interest earned on investments to City funds at year-end. 11. Prepare a schedule of interfund transfers which tie into the general ledgers of the various funds. 12. Prepare a schedule of accounts and contracts payable by fund and journalized year-end payable so that the general ledgers will reflect the proper amounts. 13. A Schedule of salaries payable by fund will be prepared supporting all salaries and wages due but not paid as of the end of the current year, and salaries payable will be journalized so that the 8 general ledgers will reflect the proper amounts. 14. Update fixed assets records and reconcile to general ledger accounts. e 15. The minute book should be up to date at the commencement of the auditors examination and copies of finance related resolutions will be available, 16. Prepare working trial balances for all funds from general ledgers. 17. Supply additional financial and statistical information, not subject to the examination bY the auditor, but necessary to substantially conform to the principle and standards of public financial reporting prescribed by GASB. C. Work Area The City of Stillwater will provide the auditor with reasonable work space, desk and chairs and photocopying facilities. D. Report Preparation ~ Report editing/writing for the City of Stillwater's, Board of Water 'Commissioners and the Stillwater Fire Relief Association shall be as follows: 1. Report writing, editing. and printing of the CAFR will be the responsibility of the City of Stillwater. e 2. Board of Water Commissioners shall have a separately issued report prepared (written, edited and printed) by the auditor. 3. Fire Relief Association shall also have a separately issued report prepared (written, edited and printed) by the auditor. VI . PROPOSAL REQUIREMENTS A. General Requirements 1. Inquiries Inquiries concerning the request for proposals and the subject of the request for proposals must be made to: Diane Deblon, Finance Director or Sharon Harrison, Assistant Finance Director City of Stillwater 204 North Third Street Stillwater MN 55082 (612) 439-2351 e 9 e e I Ie 2. ~ Submission of Proposals The following material is required to be received by October 25, 1996 at 4:30 P.M. for a proposing firm to be considered: a. Six (6) copies of the Technical Proposal to include the following: i. Title Page Title page showing the request for proposals subject; the firm's name;'the name, address and telephone number of the contact person; and the date of the proposal. ii. Table of Contents iii. Transmittal Letter A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for the three- (3) year period. iv. Detailed Proposal The detailed proposal should follow the order set forth in Section VI B of this request for proposals. v. Executed copies of Proposer Guarantees and Proposer Warranties, attached to this request for proposal (Appendix A). b. Proposers should send the completed proposal to the following address: City of Stillwater Diane Deblon, Finance Director/Treasurer 204 North 3rd Street Stillwater, MN 55082 B. Technical Proposal 1. General Requirements The purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake an independent audit of the City of Stillwater in conformity with the requirements of this request for proposals. 10 As such, the substance of proposals will carry more weight than their form or manner of presentation. The Technical Proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposals requirements. e The Technical Proposal should address all the points outlined in the request for proposals. The Proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the request for proposals. While additional data may be presented, the following subject, item~'Nos. 2 through 10, must be included. They represent the criteria against which the proposal will be evaluated. 2. Independence ~ The firm should provide an affirmative statement that it is independent of the City of Stillwater, Board of Water Commissioners and the Stillwater Fire Relief Association as defined by generally accepted auditing standards/the U.S. General Accounting Office's Government Auditing Standards (1988). The firm should also list and describe the firm's professional relationships involving the City or any of its component units/agencies for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. In addition, the firm shall give the City written notice of any professional relationships involving the City or any of its component units/agencies entered into during the period of this agreement. e 3. License to Practice in Minnesota An affirmative statement should be included that the firm and all assigned key professional staff are properly licensed to practice in Minnesota. 4. Firm Qualifications and Experience The proposer should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-time basis. The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific e 11 'f -" '7 <f..".......liI",.........;,;l,.;...l..'.;....,;..:.:'.:> c,.,....."'I""'_".,'I'!'~~'..,I~.--"'..i..; e e : e I 5. ~ government engagements. The firm shall also provide information on the results of any federal or state desk reviews or field reviews of its audits during the past three (3) years. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations. Partner, Supervisory and Staff Qualifications and Experience Identify the principal supervisory and management staff, including engagement partners, managers, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each such person is registered or licensed to practice as a certified public accountant in Minnesota. Provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. The firm should provide as much information as possible regarding the number, qualifications, experience and training, iftcluding relevant continuing professional education, of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the term of the agreement will be assured. Engagement partners, managers, other supervisory staff and specialists may be changed if those personnel leave the firm, are promoted or are assigned to another office. These personnel may also be changed for other reasons with the express permission of the City of Stillwater. Other audit personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience. 6. Similar Engagements With Other Government Entities For the firm's office that will be assigned responsibility for the audit, list the most significant engagements (maximum - 5) performed in the last five years that are similar to the engagement described in this request for proposal. These engagements should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name and telephone number of the principal client contact. 7. Specific Audit Approach The proposal should set forth a work plan, including an 12 explanation of the audit methodology to be followed, to perform the services required in Section II of this request for proposal. In developing the work plan, reference should be made to such ~ sources of information as the City's budget and related materials, ~ organizational charts, manuals and programs, and financial and other management information systems. Proposers will be required to provide the following information on their audit approach: a. Proposed segmentation of the engagement. b. Level of staff and number of hours to be assigned to each proposed segment of the engagement. c. Sample size and the extent to which statistical sampling is to be used in the engagement. d. Extent of use of EDP software in the engagement. e. Type and extent of analytical procedures to be used in the engagement. ~ f. Approach to be taken in drawing audit samples for purposes of tests of compliance. Approach to be taken to'gain and document an understanding of the City of Stillwater's internal control structure. e g. h. Approach to be taken in determining laws and regulations that will be subject to audit test work. 8. Identification of Anticipated Potential Audit Problems The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems and any special assistance that will be requested from the City. 9. Report Format The proposal should include sample formats for required reports. C. Dollar Cost Bid 1. Total All-Inclusive Maximum Price The dollar cost bid should contain separate pricing information relative to performing each segment of the audit (City of Stillwater, Board of Water Commissioners, and Stillwater Fire Relief Association) as described in this request for proposal. The total all-inclusive maximum price to be bid is to contain all direct and indirect costs including all out-of-pocket expenses. 13 .1 I e e e The City of Stillwater will not be responsible for expenses incurred in preparing and submitting the technical proposal or the dollar cost bid. Such costs should not be included in the proposal. The first page of the bid should include the following information: a. Name of Firm b. Certification that the person signing the proposal is entitled to represent 4he firm, empowered to submit the bid, and authorized to sign a contract with the City of Stillwater. c. A Total All-Inclusive Maximum Price for the three- (3) year engagement. 2. Rates by Partner, Specialist, Supervisory and Staff Level Times Hours Anticipated by Each. ~ The second page of the bid should include a schedule of professional fees and expenses, presented in the format provided in the attachment, that supports the total all-inclusive maximum price. The cost of a single audit report, if needed, should be disclosed as a separate component of the total all-inclusive maximum price. 3. Out-of-Pocket Expenses Included in the Total All-inclusive Maximum Price. All out-of-pocket expenses for firm (e.g., travel, lodging, and subsistence) will be included in the all-inclusive maximum price submitted by the firm. 4. Rates for Additional Professional Services If it should become necessary for the City of Stillwater to request the auditor to render any additional services, to either supplement the services requested in this RFP or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City of Stillwater and the firm. Any such additional work agreed to between the City of Stillwater and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the bid. 5. Manner of Payment Progress payments will be made on the basis of work completed during the course of the engagement in accordance with the firm's 14 bid proposal. Interim billing shall cover a period of not less than a calendar month. Ten percent (10%) will be withheld from each billing pending delivery of the firm's final reports. e VI I. EVALUATION PROCEDURES A. Review Committee Proposals submitted will be evaluated by a three- (3) member review committee consisting of the Finance Director, Assistant Finance Director, and the Administrative Assistant. The review committee may be expanded to include one or more etected officials for the oral presentation portion of the selection process. B. Review of Proposals The proposal review process will be done on a point value system. Each proposal will be reviewed and scored by each of the criteria described in Section VII C below to arrive at a composite score for each firm. The City reserves the right to retain all proposals submitted and use any idea in a proposal regardless of whether that proposal is selected. ~ C.'Evaluation Criteria Proposals will be evaluated using three sets of criteria. Firms meeting the mandatory criteria will have their proposals evaluated and scored ~ for both technical qualifications and price. The following represent ,., the principal selection criteria which will be considered during the evaluation process. 1. Mandatory Elements a. The audit firm is independent and licensed to practice in Minnesota. b. The firm has no conflict of interest with regard to any other work performed by the firm for the City of Stillwater. c. The firm adheres to the instructions in this request for proposal on preparing and submitting the proposal. d. The firm has a record of quality audit work. 2. Technical Qualifications a. Expertise and Experience (1) The firm's past experience and performance on comparable government engagements. 15 _I ~-~~" 1t~'~'~:72:'~:;~.~.~ ~",,<,,:,~~,::':;'':;..,,;;', <;:..:__;~~~~,i;-,n:':_.-..>; . ~- .,~ >:,~. e e e (2) The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation. (3) The firm's experience with the GFOA Certificate of Achievement for Excellence in Financial Reporting. b. Audit Approach (1) Adequacy of proposed staffing plan for the engagement. (2) Adequacy of samvling techniques. (3) Adequacy of analytical procedures. 3. Price: PRICE WILL NOT BE THE PRIMARY FACTOR IN THE SELECTION OF AN AIJDIT FIRM. D. Oral Presentations ~ During the evaluation process, the review committee may, at its 'discretion, request anyone or all firms to make oral presentations. Such presentations will provide firms with an opportunity to answer any questions the review committee may have on a firm's proposal. Not all firms may be asked to make such oral presentations. E. Final Selection The City Council will select a firm based upon the recommendation of the Finance Director. F. Right to Reject Proposals Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Stillwater and the firm selected. The City of Stillwater reserves the right without prejudice to reject any or all proposals. 16 APPENDICES Appendix A Proposer Guarantees and Warranties Appendix B Schedule of Professional Fees and Expenses for the Audit of the City of Stillwater's Financial Statements for the Fiscal Years Ending December 31, 1996, 1997, 1998. Appendix C Schedule of Professional Fees and Expenses for the Audit of the Board of Water Commissioners' Financial Statements for the Fiscal Years Ending December 3~, 1996, 1997, 1998. Appendix D Schedule of Professional Fees and Expenses for the Audit of the Stillwater Fire Relief Association's Financial Statements for the Fiscal Years Ending December 31, 1996, 1997, 1998. Appendix E Checklist and Rating Scale ~ - e e APPENDIX A e PROPOSER GUARANTEES AND WARRANTIES 1. The proposer certifies it can and will provide and make available, at a minimum, all services set forth in Section II, Nature of Services Required. 2. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers, employees or agents thereof. .' 3. Proposer warrants that it will not delegate or subcontract it responsibilities under an agreement without the prior written permission of the City of Stillwater. 4. Proposer warrants that all information provided by it in connection with this proposal is true and accurate. ~ e Name of Firm: Signature of Official: Name (typed): Title: Firm: Date: Ie I APPENDIX B SCHEDULE OF PROFESSIONAL FEES AND "EXPENSES FOR THE AUDIT OF THE CITY OF STILLWATER'S FINANCIAL STATEMENTS ,. FOR THE FISCAL YEARS ENDING DECEMBER 31, 1996, 1997, 1998 NAME OF FIRM: 1996 1997 1998 CITY OF STILLWATER Quoted Total Quoted Total Quoted Total Hours Hourlv Rate Cost Hours Hourlv Rate Cost Hours Hourlv Rate Cost Partners Managers Supervisory Staff Staff .. . Other (specifY) Subtotal Out-of-Pocket Expenses: MealslLodging Transportation Other (specify) Total All-Inclusive Maximum Price - e e e e APPENDIX C e SCHEDULE OF PROFESSIONAL FEES AND EXPENSES I FOR THE AUDIT OF THE BOARD OF WATER COMMISSIONERS' FINANCIAL STATEMENTS )' FOR THE FISCAL YEARS ENDING DECEMBER 31, 1996, 1997, 1998 NAME OF FmM: 1996 1997 1998 BOARD OF WATER Quoted Total Quoted Total Quoted Total COMMISSIONERS Hours Hourlv Rate Cost Hours Hourlv Rate Cost Hours Hourlv Rate Cost Partners Managers Supervisory Staff Staff ~ . Other (specify) Subtotal Out-of-Pocket Expenses: Meals/Lodging Transportation Other (specify) Total All-Inclusive I I Maximum Price I APPENDIX D SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE STILLWATER FIRE RELIEF ASSOCIATION'S FINANCIAL STATEMENTS ., FOR THE FISCAL YEARS ENDING DECEMBER 31, 1996, 1997, 1998 NAME OF FIRM: 1996 1997 1998 STILLWATER FIRE RELIEF Quoted Total Quoted Total Quoted Total ASSOCIATION Hours Hourlv Rate Cost Hours Hourlv Rate Cost Hours Hourlv Rate Cost Partners Managers Supervisory Staff Staff ~ . Other (specify) Subtotal Out-of-Pocket Expenses: MealslLodging Transportation Other (specify) Total All-Inclusive Maximum Price e e - e e e APPENDIX E CHECKLIST AND RATING SCALE Firm Name: Factor Score 1. Qualifications of the firm a. Relevant auditing experience of the firm b. Reputation of the firm (based on references) c. Qualifications of personnel to be assigned (experience, training, communications skills) _____ ~ 2. TechnIcal approach a. Agreement to meet or exceed performance specifications b. Ability to communicate audit plans in an organized, clear and convincing manner 3. Fees-(estimated cost of audit as compared with other bids) _____ TOTALS Ratin~ Scale: o = Unacceptable 1 = Poor 2 = Fair 3 = Good 4 = Excellent Wei~ht .' .20 .10 .20 .20 .10 .20 1.00 Wei~hted Score " .c J '" MEMORANDU.M e TO: Mayor and City Council ~ FROM: Diane Deblon, Finance Director DATE: September 13, 1996 SUBJECT: Preparation of Assessment Rolls . . Setting Public Hearings The City Engineer and I have been putting the cost for the improvements that need to be assessed. The next step in the process is to order preparation of the rolls and setting the dates for the public hearings (see attached resolution for dates). ~ e e RESOLUTION NO. 96- " r .. " RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLLS AND CALLING FOR HEARING ON ASSESSMENT ROLLS FOR PINE STREET IMPROVEMENTS (L.I. #295); PINEHILL ESTATES IMPROVEMENTS (L.I. #305) WILDWOOD PINE IMPROVEMENTS (L.I. #309); KUTZ ADDITION IMPROVEMENTS e (L.I. #308); CALmRE RIDGE IMPROVEMENTS (L.I. #313); 1995 SIDEWALK IMPROVEMENTS (L.I. #310); 1996 STREET IMPROVEMENTS (L.I. #320); YACHT CLUB (L.I. #319); GOOD SAMARITAN IMPROVEMENTS (L.I. #317); STEFAN ALLEY IMPROVEMENTS (L.I. 312-1) WHEREAS, contracts have heretofore been let for the construction of the following described improvements: .' The construction of storm sewer, water services, street, curb and gutter improvements to serve Pine Street (which improvements have heretofore been known and designated as Local Improvement No.295). The construction of sanitary sewer, storm sewer, water, street, curb and gutter improvements to serve Pinehill Estates (which improvements have heretofore been known and designated as Local Improvement No.305). ~The construction of sanitary sewer, storm sewer, water, street, curb and gutter improvements to serve Wildwood Pines (which improvements have heretofore been known and designated as Local Improvement No.309). The construction of sanitary sewer, storm sewer, water, street, curb and gutter improvements to serve Kutz Addition (which improvements have heretofore been known and designated as Local Improvement No.308). e The construction of sanitary sewer, storm sewer, water, street, curb and gutter improvements to serve Calibre Ridge (which improvements have heretofore been known and designated as Local Improvement No.313). The construction of sidewalks and driveway improvements as a part of the 1995 Sidewalk Rehabilitation Project serving areas throughout the City previously designated (which improvements have heretofore been known and designated as Local Improvement No.310). The construction of storm sewer and street, curb and gutter improvements as part of 1996 Street Rehabilitation Project serving the Croixwood area (which improvements have heretofore been known and designated as Local Improvement No.320). The construction of dredging improvements to serve the Yacht Club (which improvements have heretofore been known and designated as Local Improvement No.319). The construction of storm sewer and landscaping improvements to serve Good Samaritan (which improvements have heretofore been known and designated as Local Improvement No.317). ei --~-_._'~~--~'-~/Ii;Zi,~,~e.:;.;:;_,,~:,,'.,,'~ ~ e e Ie I ~'" The construction of alley improvements to serve Stefan Alley (which improvements have heretofore been known and designated as Local Improvement No.312-1). .and WHEREAS, the construction of said improvements has been substantially completed. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. That the total cost of the above described improvements shall be assessed as presented at the initial public hearing. .' 2. The Finance Director, with the aid and assistance of the City Engineer, is directed by the City Council to prepare the assessment rolls for the above described improvements. 3. That a public hearing on said proposed assessment rolls shall be held at the Stillwater Public Library, at the Margaret Rivers Room, 223 North Fourth Street in the the City of Stillwater, on the following dates: Tuesday. October 1. 1996 ~PINEHILL ESTATES IMPROVEMENTS (L.I. #305) at 7:00 o'clock P.M. WTI..DWOOD PINE IMRPOVEMENTS (L.I. #309) at 7;00 o'clock P.M. Tuesday. October 15. 1996 . PINE STREET IMPROVEMENTS (L.I. #295) at 7:00 o'clock P.M. YACHT CLUB (L.I. #319) at 7:30 o'clock P.M. GOOD SAMARITAN IMPROVEMENTS (L.I. #317) at 7:30 o'clock P.M. STEFAN ALLEY IMPROVEMENTS (L.I. #312-1) at 7:30 o'clock P.M. 1995 SIDEWALK IMPROVEMENTS (L.I. #310) at 8:30 o'clock P.M. 1996 STREET IMPROVEMENTS (L.I. #320) at 8:30 o'clock P.M. KUTZ ADDITION IMPROVEMENTS (L.I. #308) at 9:00 o'clock P.M. CALffiRE RIDGE IMPROVEMENTS (L.I. #313) at 9:00 o'clock P.M. 4. That the Finance Director, with the aid and assistance of the City Attorney, is hereby authorized and directed to prepare and attend to the publication and mailing of the necessary notices of said hearing, all in accordance with the applicable Minnesota Statutes. Adopted by the City Council of the City of Stillwater this 17th day of September, 1996. Jay Kimble, Mayor Modi Weldon, City Clerk e e e \ . MEMORANDUM TO: Mayor and City Council Diane Deblon, Finance Director r;1J IJ September 13, 1996 FROM: DATE: SUBJECT: Parking Lease with Burlington Northern Railroad . BACKGROUND: The City had a lease with Burlington Northern Railroad (#545488) that expired on June 14, 1996. This lease was for a five (5) year period (June 14, 1991 to June 14, 1996) and cost $4,000 (a map of the site is attached). ANALYSIS: ~ Burlington Northern is requesting a $6,000 increase in the fee to $10,000 with a new indefinite term lease (#547179) and yearly increases based on the Consumer Priced Index- Urban (C.P.1. - U). Also, this could be included as part of the levee wall project. RECOMMENDATION: City Attorney should review the new lease prior to approval. _.6 ~ BURLINGTON NORTHERN RAILROAD COMPANY e INDEFINITE TERM LEASE No. 547179 Re: 545488,6-15-91 TIllS LEASE made this 15th day of June, 1996 between BURLINGTON NORTHERN RAILROAD COMPANY, a Delaware corporation, hereinafter called "Lessor", and the CITY OF STILLWATER, whose post office address is 216 N. Fourth Street, Stillwater, MN 55082 hereinafter called "Lessee", .' WITNESSETH: In consideration of the covenants hereinafter contained to be kept and performed by Lessee, Lessor hereby leases to Lessee upon the terms and conditions hereinafter set forth the following described Property ("Property") situated in the City of Stillwater, County of Washington, State of Minnesota: As shown hatched black on attached print marked Exhibit "A", dated June 15, 1996 and made a part hereof. i. Tlris.Lease shall commence on June 15, 1996, and may be terminated by either party, at any time, by serving at least thirty (30) days' written notice of termination upon the other party, and upon expiration of the time specified in such notice, this Lease and all rights of Lessee shall absolutely cease. Upon any such termination, Lessor shall retain as a charge for use of the e Property, a minimum sum equal to three (3) months rental, and any excess unearned portion of the annual rental paid in advance shall be refunded to Lessee. . 2. Lessee shall use and occupy said Property for the sole and exclusive purpose of maintaining and operating thereon a site for parking and a street. Lessee shall respond to Lessor's reasonable inquiries regarding the use or condition of the Property, and Lessor may enter the Property at reasonable times to check on same. 3. (a) Lessee shall pay rent of Ten Thousand and 00/100 dollars ($10,000.00) annually in advance, as rental for said Property. Lessor reserves the right to change rental rates as conditions warrant. Billing or acceptance by Lessor of any rental shall not imply a definite term or otherwise restrict either party from canceling this Lease as provided herein. Either party hereto may assign any receivables due it under this Lease, provided, however, such assignments shall not relieve the assignor of any of its rights or obligations under this Lease. (b) Commencing on the first annual rental anniversary date and continuing on all succeeding annual anniversaries, the base rental shall be adjusted in accordance with the changes in the Consumer Price Index indicated in the column for Urban Wage Earners and Clerical Workers, U.S. city average (hereinafter called the "Index"), published by the Bureau of Labor Statistics, U.S. Consumer Price Index from the base index number (i. e., the index number current on the date of this Lease, or the index number from the preceding year, whichever is more current) to the current index number. If publication of the Consumer Price Index shall be discontinued, the parties hereto shall thereafter use in its place comparable statistics on the cost of living for Urban Wage Earners and Clerical Workers, as they shall be computed and published by an agency of the United States or by a responsible financial periodical of recognized authority then to be selected by the Lessor. (c) The rental shall be subject to further revision annually or at discretion of Lessor to adjust same to a fair market value basis. e 1 (d) Lessee acknowledges that Lessor utilizes the rental collection system involving direct deposit of monies received through' financial institution selected by Lessor, which precludes Lessor's ability to exercise rejection of a rental payment before Lessee's check is cashed. Lessee agrees that as a condition of Lessor granting this Lease, Lessee hereby waives any right it may have under law to force continuation of this Lease due to Lessor having accepted and cashed Lessee's rental remittance. Lessor shall have the option of rejecting Lessee's payment by refunding to Lessee the rental amount paid by Lessee, adjusted as set forth in this Lease, and enforcing the termination provisions of this Lease. e (e) Payment of rental specified herein is subject to a late payment charge of one and one-half percent (1.5%) per month (18% per annum), or such lesser amount permitted by law, on balance past due over thirty (30) days. This shall also apply to any balance due under paragraph 9 hereof. 4. Lessee shall pay ta Lessor :::9.::_aBd O/IOQ ~ellafs $ -0- as a seewity deposit far the faithful performance of aU the terms aBd conditiaas of this Lease. IB no e';eBt shall Lessor be obligated to apply the see1:lrity deposit ta r-eats ar other charges in arr-ears or to damages for failure to perform the terms and eaawtiaas of this Lease by Lessee. Applicatian of the secanty deposit sam ta the arrears of reatal paymeBts or damages shall be at the option of Lessor, and the right to possession of the Property by Lessor far noapaymeat of reat or for any other reason shall Bot in any e\'ent be affected ~' this seearity deilosit. The security deilesit shall be ret1:lmed to Lessee v;hen this Lease is terminated, aecofwag to the terms of this Lease, if Bot applied tov;ara the payment of reat in arrears er tovlMd the payment of damages suffered ~' Lessor by reasoa of aay breach ef the terms and conditioas of this Lease by Lessee. In BO eveat is any security deposit amount to be returned aatil Lessee has "acated the Pr13perty and delivered possession ta Lessor. The security deposit ...lill dfB"lI ao iaterest. In the eveat that Lessor r-epossesses the Property beeaese of defaelt of Lessee or beeause of a failure by Lessee 16 eemply ,,'fith the terms of this Lease, Lesser may apply the security deposit to all damages S1:lfferoo ta the date or repassession and may retma the balanee af the security depesit ta apply te damages that may accrue or be suffered thereafter by reason af the defaelt or breach of Lessee. Lessor shall Bat be abligated ta hald the security deposit in a . separate fund, em.may mix the depesit with ather fands ef Lessor. 5. If access to and from the Property shall be required by use of Lessor's property adjacent to the Property, such use is granted on a non-exclusive basis. Lessor shall have the right to designate the location or route to be used. For the purpose of this _ Lease, access, whether specifically defined or not, is included under the definition of Property. Lessee understands and agrees that .. Lessor shall apply all of these terms to any property adjacent to the Property which Lessee may occupy just as though the property had been specifically described herein. 6. LESSOR DOES NOT WARRANT ITS TITLE TO THE PROPERTY NOR UNDERTAKE TO DEFEND LESSEE IN THE PEACEABLE POSSESSION OR USE THEREOF. NO COVENANT OF QUIET ENJOYMENT IS MADE. This Lease is made subject to all outstanding rights or interests of others. If the Property is subsequently found to be subject to prior claim, this Lease shall terminate immediately on notice to that effect from Lessor. Lessee accepts this Lease subject to that possibility. In case of eviction of Lessee by anyone, other than Lessor, owning or claiming title to or any interest in Property, Lessor shall not be liable to Lessee for damage of any kind or to refund any rental paid hereunder, except to return the proportionate part of any rental paid in advance. 7. Lessor reserves to itself, and others, right of access to its adjoining property and the right to construct, maintain, and operate trackage, fences, pipelines, signal and communication facilities, telegraph, telephone, power, or other transmission lines, or appurtenances or facilities of like character, upon, over, across, or beneath the Property, without payment of any sum for any damage, including damage to growing crops, occasioned thereby. The foregoing rights, (except the right of access, which is unconditional), shall not be exercised in a manner that unreasonably interferes with Lessee's use of the Property. 8. It is understood that Lessee has inspected the Property and takes it "AS IS, WHERE IS", and "WITH ALL FAULTS". Lessor is not obligated by this Lease to make any changes, removals, or repairs of any kind nor to construct any fences. Lessee shall use the Property only in the manner described in Section 2 hereof, and shall not construct or place on the Property any advertising billboards, structures, additions, or improvements not described herein, or plant or remove trees and shrubbery, except with express prior written permission of Lessor, and at Lessee's sole risk and cost. e 2 I 9. (a) In addition to the rent, Lessee shall pay all taxes, utilities, and other charges which may become due or be levied against the Property, against Lessee, against the business conducted on the Property or against improvements placed thereon during the actual term hereof, even though such taxes, license fees or other charges may not become due and payable until after cancellation of this Lease. Lessee agrees that Lessor shall not be required to furnish to Lessee any of the above services. If this is a transfer of an a existing lease, Lessee must make arrangements with the present Lessee for payment of any delinquent and current taxes. If such WI' arrangements are not made, Lessee agrees to pay all such taxes. If Lessor should make any such payments, Lessee shall reimburse Lessor for all such sums. (b) Should the Property be subject to special assessment for public improvements in the amount of Five Hundred Dollars ($500.00) or less, Lessee shall promptly reimburse Lessor the amount in full. Should the assessment exceed Five Hundred Dollars ($500.00), the rental herein shall be increased by twelve (12) percent per annum of the total. / (c) In case of nonpayment of rental, taxes, or other charges, the same shall, until paid, constitute a lien on any buildings or other property owned by Lessee on the Property, foreclgsable according to law. Lessee shall not remove said buildings or property until said rental, taxes, or other charges are paid, unless directed to do so by Lessor. 10. (a) Lessee shall not place, or permit to be placed, any material, structure, pole or other permanent or temporary obstruction within 8-1/2 feet laterally of the center line or within 24 feet vertically from the top of the rail of any track or such greater clearances as may be required by Lessor or Federal Railroad Authority requirements. If, by statute or order of public authority, greater clearances shall be required, Lessee shall strictly comply with such statute or order. (b) IF, ON APPLICATION BY LESSEE, EITHER OR BOTH THE LATERAL AND VERTICAL CLEARANCES ARE PERMITTED TO BE REDUCED BY ORDER OF COMPETENT PUBLIC AUTHORITY, LESSEE SHALL STRICTLY COMPLY WITH THE TERMS OF ANY SUCH ORDER, AND INDEMNIFY AND HOLD HARMLESS LESSOR, REGARDLESS OF ANY NEGLIGENCE OF LESSOR, FROM AND AGAINST ANY AND ALL CLAIMS, . DEMANDS, EXJ!ENSES, COSTS AND JUDGMENTS ARISING OR GROWING OUT OF LOSS OF OR DAMAGE TO PROPERTY OR INJURY TO OR DEATH OF PERSONS OCCURRING, DIRECTLY OR INDIRECTLY, BY REASON OF SUCH REDUCED CLEARANCE. e (c) Lessor's continued operations with knowledge of an unauthorized reduced clearance shall not constitute a waiver of the foregoing covenants of Lessee or of Lessor's right to recover for resulting damages to property or injury to or death of persons. 11. Lessee shall not permit the existence of any nuisance on the Property; shall keep the same in clean and safe condition and free of any explosive, flammable or combustible material which would increase the risk of fire, except such material necessary to Lessee's business; shall not handle or store any potentially dangerous or toxic materials or hazardous materials; and shall not permit the accumulation of junk, debris or other unsightly materials. Lessee shall at its sole expense keep the Property and any improvements in good repair. Further, Lessee shall comply with all federal, state, local, and police requirements, regulations, ordinances and laws respecting the Property and activities thereon. Lessee shall not permit to exist on the Property any treatment, storage or disposal facility, as those terms are defined by the Federal Resources Conservation and Recovery Act. 12. (a) Lessee shall not create or permit any condition on the Property that could present a threat to human health or to the environment. Lessee shall indemnify and hold harmless Lessor, regardless of any negligence of Lessor, from any suit or claim growing out of any damages alleged to have been caused, in whole or in part, by an unhealthy, hazardous, or dangerous condition caused by, contributed to, or aggravated by Lessee's presence on and use of the Property or Lessee's violation of any laws, ordinances, regulations, or requirements pertaining to solid or other wastes, chemicals, oil and gas, toxic, corrosive, or hazardous materials, air, water (surface or groundwater) or noise pollution, and the storage, handling, use, or disposal of any such material. Lessee shall give Lessor timely notice of any release, violation of environmental laws or inspection or inquiry by governmental authorities charged with enforcing environmental laws with respect to the Property. Lessee also shall give Lessor timely notice of all measures undertaken by or on behalf of Lessee to investigate, remediate, respond to or otherwise cure such release or violation. In the event that Lessor receives notice from Lessee or otherwise of a release or violation of environmental laws which occurred or is occurring during the term of this Lease, Lessor may require Lessee, at Lessee's sole expense, to take timely measures to investigate, remediate, respond to or otherwise cure such release or violation. Lessee shall bear the expense of all practices or work, preventative or remedial, which may be required because of the condition or use of the Property, by Lessee or those claiming by, through or under Lessee, during Lessee's period of occupancy. Lessee expressly agrees that the indemnification and hold harmless obligations it e hereby assumes shall survive cancellation of this Lease. Lessee agrees that statutory limitation periods on actions to enforce these obligations shall not be deemed to commence until Lessor has actual knowledge of any such health or environmental impairment, and Lessee hereby knowingly and voluntarily waives the benefits of any shorter limitation period. 3 . Lessee shall respond A to Lessor's reasonable inquiries regarding the use or condition of the Pr-ol3erty, and Lessor may eater the Property at sach reasonable . times and upon reasonable notice to Lessee. Use or storage on the Pr-aperty of any hlmlFdoas materials not disolosed in this paragraph is a breach of this Lease. 13. (a) It is understood by Lessee that the Property is in dangerous proximity to railroad tracks and that persons and property, whether real or personal, on Property will be in danger of injury, death or destruction incident to the operation of the railroad, including, without limitation, the risk of derailment, fire, or inadequate clearance (including sight clearance or vision obstruction problems at grade crossings on or adjacent to the Prope~), and Lessee accepts this Lease subject to such dangers. (b) Lessee understands, as one of the material considerations of this Lease without which it would not be granted, that Lessee assumes all risk of injury to or death of all persons, and damage to or loss or destruction of buildings, contents, or other property (including animals) brought upon or in proximity to the Property by Lessee, or by any other person with the consent or knowledge of Lessee, WITHOUT REGARD TO WHETHER SUCH BE THE RESULT OF NEGLIGENCE OR MISCONDUCT OF ANY PERSON IN THE EMPLOY OR SERVICE OF LESSOR OR OF DEFECTIVE TRACKAGE, EQUIPMENT, OR TRACK STRUCTURES. LESSEE HEREBY INDEMNIFIES AND AGREES TO PROTECT LESSOR FROM ALL SUCH INJURY OR DEATH AND LOSS, DAMAGE OR DESTRUCTION TO PROPERTY, INCLUDING CLAIMS AND CAUSES OF ACTION ASSERTED AGAINST LESSOR BY ANY INSURER OF SAID PROPERTY EXCEPT TO THE EXTENT PROXIMATELY CAUSED BY LESSOR'S GROSS NEGLIGENCE OR WILLFUL. MISCONDUCT.. NOTWITHSTANDING THE FOREGOING, HOWEVER, LESSEE SHALL NOT BE LIABLE FOR INJURY TO OR DEATH OF LESSOR'S EMPLOYEES OR AGENTS, OR ROLLING STOCK BELONGING TO LESSOR OR OTHERS, OR SHIPMENTS OF THIRD PARTIES IN THE COURSE OF TRANSPORTATION, WHEN THIS INJURY, DEATH OR DAMAGE IS PROXIMATELY CAUSED BY LESSOR'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT. e (c) LESSEE ALSO AGREES TO INDEMNIFY AND HOLD HARMLESS LESSOR, REGARDLESS OF ANY NEGLIGENCE OF LESSOR, FROM ANY LOSS, DAMAGE, INJURY OR DEATH ARISING FROM ANY ACT OR OMISSION OF LESSEE, LESSEE'S INVITEES, LICENSEES, EMPLOYEES, OR AGENTS, TO THE PERSON OR PROPERTY OF THE PARTIES HERETO AND THEIR EMPLOYEES, AND TO THE PERSON OR PROPERTY OF ANY OTHER PERSON OR CORPORATION WHILE ON OR NEAR THE PROPERTY. (d) Whenever any employee, agent or contractor of Lessee makes any claim for personal injury or death against Lessor within the meaning of the Federal Employers' Liability Act, or any applicable safety act, for any incident caused, wholly or in part, by property, equipment, fixtures or condition belonging to or subject to the control of Lessee, or claims or alleges that he or she is an employee of Lessor or is furthering the operational activities of Lessor, Lessee agrees to indemnify and hold harmless Lessor for all losses, damages, costs or expenses related to such claim, regardless of Lessor's negligence. (e) Lessor shall not be liable for lost electronic computer data or damage to computer system caused by electrical power fluctuations and failures. 14. It is agreed that the provisions of Sections 10, 12, and 13 are for the equal protection of other railroad companies, including National Railroad Passenger Corporation (Amtrak), permitted to use Lessor's property. 15. Lessee shall not assign this Lease or any interest therein, or grant a security interest in any buildings or improvements on the Property, or sublet, and no heir, executor, administrator, receiver, master, sheriff, trustee in bankruptcy, or other assignee by operation of law shall assign or sublet, without the express prior written consent of Lessor. All the covenants and provisions of this Lease shall be binding upon the heirs, legal representatives, successors and assigns of Lessee. No assignment by Lessee shall be binding upon Lessor without the written consent of Lessor in each instance. e 4 16. Lessee shall promptly pay and discharge any and all liens arising out of any construction, alterations or repairs done, suffered or permitted to be done by Lessee on Property and shall indemnify Lessor against any loss, liability or expense incurred by _Lessor on account of such liens. Lessor is hereby authorized to post any notices or take any other action upon or with respect to Property that is or may be permitted by law to prevent the attachment of any such liens to Property; provided, however, that failure of Lessor to take any such action shall not relieve Lessee of any obligation or liability under this Section or any other Section of this Lease. If, because of any act or omission of Lessee, any mechanic's lien or other lien, charge or order for the payment of money shall be filed against Lessor or any portion of the Property, Lessee shall, at its own expense, cause the same to be discharged of record within thirty (30) days after written notice from Lessor to Lessee of the filing thereof, and shall indemnify and save harmless Lessor against and from all costs, liabilities, penalties, and claims, including legal expenses, resulting therefrom. Lessee acknowledges that Lessor shall have no responsibility for management of the Property. 17. (a) Lessee shall, at its expense, procure and maintain throughout the term of this Lease, and thereafter until any Lessee-owned improvements are removed from the Property, a .comprehensive general form of insurance covering liability, including, but not limited to, Public Liability, Personal Injury and Property Damage, as well as Contractual Liability in the amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Such insurance shall contain no exclusion with respect to property of Lessor in the care, custody or control of Lessee. Lessee also shall, at its expense, procure and maintain throughout the term of this Lease, an automobile liability policy with limits of $1,000,000 covering "any auto". LESSOR SHALL BE NAMED AS AN ADDITIONAL INSURED PARTY COVERED BY THE POLICY. (b) All risk insurance on the property of the Lessee, or in Lessee's care, custody and control, shall contain a waiver of subrogation of claims against Lessor. Lessee shall maintain Workers Compensation insurance which shall contain a waiver of subrogation against Lessor. (c)o- AIl insurance shall be placed with insurance companies licensed to do business in the State in which the Property is located, with a current Best's Insurance Guide Rating of B and Class X, or better. Lessee shall provide, and thereafter maintain in effect, a current Certificate of Insurance evidencing such insurance and said Certificate shall reference this contract number. When .. any portion of or all of the Property is located within 50 feet of a railroad track, insurance must provide for coverage of incidents . occurring within fifty (50) feet of a railroad track, and any provision in the insurance policy to the contrary must be specifically deleted. Each policy shall provide that it shall not be canceled or materially changed unless at least thirty (30) days' prior written notice of cancellation or change shall have been mailed by the insurance company to Lessor at the address designated herein. (d) The furnishing of insurance required by this section shall in no way limit or diminish the liability or responsibility of Lessee as provided under any section of this Lease. 18. Lessor may at its option prior to cancellation of this lease, require Lessee to conduct an environmental audit of said Property, at Lessee's cost and expense, to determine if any environmental damage to said Property has occurred during Lessee's occupancy thereof. The audit shall be conducted to Lessor's satisfaction and a copy of the audit report shall promptly be provided to Lessor for its review. Lessee shall pay all expenses for any remedial action that may be required as a result of said audit to correct any environmental damage, and all necessary work shall be performed by Lessee prior to cancellation of this lease. 19. This Lease does not grant, conveyor transfer any right to the use of water under any water right owned or claimed by the Lessor which may be appurtenant to the Property. All right, title, and interest in and to such water is expressly reserved unto Lessor, and the right to use same or any part thereof may be obtained only by the prior written consent of the Lessor. Lessee shall not install or permit to be installed any wells on the Property without the written consent of Lessor. 20. Upon written notice from Lessor, Lessee agrees to assume the defense of any lawsuit, or other proceeding brought against Lessor by any public body, individual, partnership, corporation, or other legal entity, relating to any matter covered by this Lease for which Lessee has an obligation to assume liability for andlor save and hold harmless Lessor. Lessee shall pay all the costs incident to such defense including, but not limited to, attorneys' fees, investigators' fees, litigation expenses, settlement payments, and amounts paid in satisfaction of judgments. e 5 21. If default shall be made in any of the covenants or agreements of Lessee contained in this document, or in case of any assignment or transfer of this Lease by operation of law, Lessor may, at its option, terminate this Lease by serving five (5) days' notice in writing upon Lessee; but any waiver by Lessor of any default or defaults shall not constitute a waiver of the right to terminate this Lease for any subsequent default or defaults, nor shall any such waiver in any way affect Lessor's ability to enforce any a Section of this Lease. The remedy set forth in this section shall be in addition to, and not in limitation of, any other remedies that .., Lessor may have at law or in equity. 22. Upon the termination of this Lease in any manner herein provided, Lessee shall relinquish possession of the Property _ and shall remove any improvements, and restore the Property to substantially the state and environmental condition in which it was prior to Lessee's use. In case Lessee shall fail within thirty (30) days' after the date of such termination to make such removal and restoration, then Lessor may, at its election, (a) either remove the improvements or otherwise restore the Property, and in such event Lessee shall, within thirty (30) days' after receipt of bill therefor, reimburse Lessor for cost incurred, or (b) upon written notice to Lessee may take and hold any improvements and personal property ~ll its sole property; or (c) pursue any remedy at law or in equity. In the event that the restoration of the Property is not completed by the date which Lessee terminates this Lease and relinquishes possession of the Property, Lessee's obligation to pay an amount equal to the rental payments under this Lease shall continue until such restoration is completed. Further, in the event Lessor has consented to improvements remaining on the Property following termination, Lessee shall provide a Bill of Sale covering such improvements to Lessor. 23. If Lessee fails to surrender to Lessor the Property, upon any termination of this Lease, all liabilities and obligations of Lessee hereunder shall continue in effect until the Property is surrendered; and no termination shall release Lessee from any liability or obligation, whether of indemnity or otherwise, resulting from any ev:ents happening prior to the date of termination or the date, if later, when any Lessee-owned improvements and personal property are removed and the Property restored or Lessor elects to take and hold any Lessee-owned improvements and personal property as its sole property as referenced in Section 22. 24. In 'the event that Lessee consists of two or more parties, all the covenants and agreements of Lessee herein contained shall be the joint and several covenants and agreements of such parties. 25. It is understood and agreed that this Lease shall not be placed of public record. e 26. All questions concerning the interpretation or application of provisions of this Lease shall be decided according to the laws of the State in which the Property is located. 27. To the maximum extent possible, each provision of this Lease shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Lease shall be prohibited by, or held to be invalid under, applicable law, such provision shall be ineffective solely to the extent of such prohibition or invalidity, and this shall not invalidate the remainder of such provision or any other provision of this Lease. 28. The waiver by Lessor of the breach of any provision herein by Lessee shall in no way impair the right of Lessor to enforce that provision for any subsequent breach thereof. 29. If all or any part of the Property is subjected to taking under eminent domain laws, this Lease shall terminate from the time possession is taken by the condemning entity, with prepaid rentals prorated. Lessee agrees that it is not entitled to, and hereby disclaims, any award made for such taking, excepting only an award issued solely and expressly to compensate for the taking of personal property or buildings owned or constructed by Lessee. 30. Nothing in this Lease shall prevent Lessor from discontinuing service over any railroad line or lines by which rail service may be provided to the Property. 31. All notices to be given by Lessee to Lessor shall be given by letter, deposited with the United States Postal Service, postage prepaid, addressed to Catellus Management Corporation 4105 Lexington Avenue North, Suite 200, Arden Hills, MN 55126. All notices to be given by Lessor shall be similarly given, addressed to Lessee at the address stated above. It is the Lessee's duty to notify Lessor promptly in writing of any change in its address; if it fails to do so, any notice from Lessor sent to its last known address shall be effective, whether or not received. e 6 32. This Lease is the full and complete agreement between Lessor and Lessee with respect to all matters relating to lease of the Property, and supersedes any and all other agreements between the parties hereto relating to lease of the Property. If this Lease is a reissue of an existing agreement(s) held by Lessee, it shall supersede and cancel the previous Lease or Leases, without prejudice to e any liabIlity accrued prior to cancellation. 33. Lessee shall, at its own cost and expense, maintain a fence or suitable barricade and drainage facilities, in all respects satisfactory to Lessor's Division Superintendent, along the track side of the herein described premises as shown by red color on said Exhibit "A". This Lease shall inure to the benefit of and be binding upon the parties hereto and their heirs, executors, administrators, successors and assigns. CITY OF STILLWATER .' LESSOR By: By: Title: R.L. Schwinghammer, Regional Property Manager Catellus Management Corporation Attorney in Fact By signing this agreement, I acknowledge that I have read and understand it, and will abide by all of i!s terms ~ e Ie 7 ., \r,~~ ~ t-..~~ . 'u C " r....."'-.t -\:7"~ - ~b.. x~.~. ..I:\,.~ o 'K " ~ ). ~~ \. ~~~~ ~~ ~G: ..~ - .. -~ ~ " ~~ " . 1\ I, I, \ i \I .1" -, ( ) .1.: L' ~l "' " ~tI} (II::' E c-- '- CD~~ 9\Oet) g~ .. .... to oolt,J'lt' e .. . ~ ~ " I. if -- . L.-2J~1 - . -' ..,: . - . ~.. ~ ':'===-..:J.- ---..----- . ~-- - --" -;.:.T....ti.~-:~L_ __~~~ - ,-~ '~:~-~~' ._h ~;_. - - I ~:: ~~ . ,.. 11.' -, ~. · ,.IF .~. ~I .....-..1 ;n .;-----...... .. , .~ . -. ..:0 ~ r .. i - ... _-='tq~ - - ........... .;~~.;t. n;..h- ; i! .~, -. L.:..;.'f:J.: ..( c... \ _-_. . .~.. 4.:..~. II.~\: .,.udo'~ ~- . ~~.- ~ ~~ ......:... "'~1,- ~~ . "- ~ ,--- .' , .~ .. :~-- . . .. ..... 10" . . .t ----I --1 . ,'.ol'(ca&w\Olt'-. .' . .:..t-.. ,. . w- \. r.;~. i. Pfot'Or&. S~ge ~~. \ . \ ...... .losl .~~ 0 Jl..- A_-;;f' . ;. 6 Ja -.-:=- - -. .., .-. .. \. A~ol;'~ 45&;1 . _-.-~~ W A-:\ E. R ./' 1,~:R&II..x-a"c.k t ~,. ....... . / "~'.' q . .,.,. .s.t^. . :-:;-=-'... ., 0';--_ /' .._- ,. ,~. ~ ." \...;." M' .. \e \s10:~~~ \~~' ... '. nO\f'j: ,..~ =;r ~~~.. O 1- ~. . SO' . ..- - \iJ':' ~. ~ ~:~- ~ , ...--- .,--- --- EXHIBIT. A. IURUNGTON NORTHERN RAILROAD COMPANY ~ INDICATES LAND LEASED .,,,,4 ~" i I O~s'~_'~'_-- ",,---6. ~-- .- ~--. .:.-----; \71 . \ , A \ S - \ \ _\ ..... ..-. . .1\.. -. ." \t) ~ - .... ~. . . CONTAINING / tf .3.5"0 LEASE NO, S'f-1/ 77 SQ. FT. +/- ~."'~.:=.'-:"." ... o~ - "0 \ u:;:) \ ' .. CJTY SnL-t..~,-,;4-~ COUNTY MSltIMS./O,v' . ST':'TE..!:!..!. SCALE /"::..../00 I DATE b..../5"-~6 MAP"" CORRIDOR 'jVlJJ2...j/:/&2-,.../ DIVISION I'll ~N'G..ro I~ tit I LESSEE 'C / 7Y rP S 7Ji-Ll"vlTJCR. - \~ .-I PURPOSE DRAWING NO. .?t~/IVe=- /J-/LI3A ';' SJr....G~r .~.'C__~""'~'"_ "..'.-' '~~T""""'-"'___" ....,...~." "_"_"""0' u.,~ e e e .. CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, City Engineer ~1tV DATE: September 13, 1996 .' SUBJECT: Joint Powers Agreement between Sub Watershed Communities of Bayport, Stillwater, Oak Park Heights and Baytown Township DISCUSSION Attached is a Joint Powers Agreement for the Feasibility Study of the Prison Pond North Outlet Structlp'e. This Joint Powers Agreement will cover the cost of a Feasibility Study to be completed by SEH for the Middle River WMO. The City of Stillwater cost sharing for this Feasibility Study would be 4.29% or an estimated $644.00. Given that the city is part of the WMO and Stillwater does drain water into this area the proposed cost sharing agreement seems reasonable. . RECOMMENDATION Staff recommends council authorize the Mayor and City Coordinator to sign the attached Joint Powers Agreement. (e (e e I' I I JOIE POWERS AGREEMENT FOR THE FEASIBILITY STUDY OF THE PRISON PORD NORTH OUTLET STRUCTURE THIS AGREEMENT is made and entered into by and between the Cities of Bayport, Oak Park Heights and Stillwater and Bay town Township pursuant to provision of Minnesota Statutes Chapter 171.59. WITNESSETH: WHEREAS: The parties to this Agree~ent are governmental units of the State of Minnesota, all of which have lands which drain storm water into the Prison Pond (DNR Protected Water 310P), and all of which have the power to construct, reconstruct, extend and maintain storm drainage facilities, and; There presently exists no way to drain the Prison Pond during extreme cold months of winter, and; WHEREAS: WHEREAS: The local governments of Bayport, Oak Park Heights, Stillwater and Bay town Township wish to explore the possibility of constructing a North Prison Pond Outlet structure to facilitate winter drainage of the Prison Pond, and; ~ WHEREAS: Short-Elliott-Hendrickson has submitted a proposal outlining the Scope of Work required to study the feasibility of constructing a Prison Pond North Outlet structure for a cost of $26,000.00, and; The local governments of Bayport, Oak Park Heights, Stillwater an Bay town Township believe it is in their best interest to proceed with the Feasibility Study as outlined by Short-Elliott-Hendrickson, and; WHEREAS: WHEREAS: The City of Bayport has entered into an agreement with Short-Elliott-Hendrickson to conduct a Feasibility Study for construction of the North Prison Pond Outlet structure, and; WHEREAS: The City of Bayport has entered into an agreement with the State of Minnesota Department of Natural Resources for a flood Hazard Mitigation Grant in the amount of approximately $11,000.00, and; The governmental units which are parties to this Agreement mutually desire to contribute to the cost of the Prison Pond North Outlet structure Feasibility Study in excess of the amount of the Grant from the DNR WHEREAS: 1 Gl . ( which costs are estimated to be Fifteen Thousand Dollars ($15,000.00). NOW THEREFORE: it is mutually agreed by and between the above named governmental units as follows: - 1. Cost ParticiDation. The governmental units hereby agree to contribute to the cost of the Prison Pond North Outlet Structure Feasibility Study based on an estimate of Fifteen Thousand Dollars ($15,000.00) as follows: .. Bayport BaytowD Twp Oak Park Heights Stillwater 26.65% 18.93% 50.13% 4.29% $ 3,996.00 2,840.00 7,520.00 644.00 j,. In the event the actual cost of conducting the Feasibility Study over and above the Grant received from the State of Minnesota is greater or less than the sum of Fifteen Thousand Dollars ($15,000.00), the contributions from the individual government units shall be adjusted proportionately based on the above set forth percentages. The governmental ,units hereby agree to contribute to the cost of the Prison Pond North Outlet Structure Feasibility Study as per the percentage stipulated above. 2. Payment by Individual Governmental Units It is contemplated that all work associated with the Feasibility Study will be done on a unit hour basis. The work is contemplated to be finished by November 1, 1996. The individual governmental units hereby agree to pay the sum set forth in Paragraph 1 on or before November 1, 1996. Upon completion of the Feasibility Study, a final bill for the cost of the project will be prepared and the individual governmental units will be billed or reimbursed by the City of Bayport for the amounts due pursuant to this agreement. Any additional sums due by the individual governmental units shall be paid within 60 days after receipt of the bill by the City of Bayport. e 2 e G2 ..~--~._---.:-... .""":.I"',,,,.~ "'r"'".,~''''> . ( Ie ce e .~ .. 3. 'termination This Joint Powers Agreement shall be terminated upon the final acceptance of the Prison Pond North Outlet Structure Feasibility Study and the final payment by the individual governmental units to the City of Bayport of the individual governmental units proportionate agreed upon share of the cost of said project. 4. Amendment This Agreement may b~. amended only by written mutual consent by all parties hereto. IN WITNESSETH THEREOF: The parties to here have caused this Agreement to be executed by their respective duly authorized representatives. Dated: j,. CITY OF BAYPORT By: , Its Mayor By: Its Administrator Dated: CITY OF STILLWATER By: Its Mayor By: Its Administrator 3 G3 Dated: Dated: " CITY OF OAK PARK HEIGHTS By: Its Mayor By: Its Administrator BAYTOWN TOWNSHIP By: Its Board Chair j,. By: Its 'Clerk 4 . '. e e e G4- It e I Ie I MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Penalty for late payment of utility bill DA: September 13, 1996 Discussion: .. The agenda includes the first reading of an ordinance amending the City Code by establishing an penalty for late payment of utility bills. When the City adopted Ordinance No.821, Storm Water Utility, it intended to establish a penalty for late payment of the entire utility bill which also includes garbage, recycling, san sewer, storm water utility, a solid waste surcharge and sales tax and not just for the storm water utility provided for in Ord No. 821. The new proposed ordinance would ~Stablish a penalty for late payment of the entire utility bill and would become effective October 1, 1996. The staff would recommend that the penalty would be $10.00 and would apply to any utility bill which would be more than 70 days in arrears (which is the time period contained in the previous storm water utility ordinance). Recommendation: Council have first reading of ordinance establishing $10.00 penalty for delinquent utility bills. ,. ~~ ... MEMORANDUM e TO: Mayor and Council FR: City Coordinator RE: Audio Visual project bid DA: September 13, 1996 .. Discussion: Accompanying this memo are the two bids the city received on the Audio Visual work for the Council Chambers. Unfortunately the City only received two bids - one from A VI Systems ("A VI") for $106,593.05 and Electric Design Company for $158,453.41. However, I think the lower bid (and there certainly was a wide range between the two bids!!) is close to what was estimated (i.e. $110,000). . e In seeking bids the city advertised in four trade publications and the Gazette. The city also sent j,. the bid specs to 6 prospective bidders. Three of these bidders contacted the city and said that they would not be bidding on the project because of the workload they presently had. I suspect this may be the reason the city only received the two bids. Marcy is in the process of determining the qualifications of the apparent low bidder which is A VI. Unless there is some problem with the past work of A VI Systems, I would recommend awarding the bid to them. Recommendation: Council consider awarding bid to A VI for Audio Visual system for Council Chambers. , " ,?/J-4 e e " "- City of Stillwater Ms. Modi Weldon City Clerk 21'6 North Fourth Street Stillwater, MN 55082 Systems ~_U."~"\'.N" September 11, 1996 ...., . To Whom It May Concern: ~- Having carefully examined the Bid Drawings and Specifications .for the City of Stillwater, MN, prepared by the City of Stillwater, dated August 15, 1996, together 'with the Contract provisions, the premises and the conditions affecting the Work, the Undersigned hereby submits the following Proposal: e 1. BASE BID: The Undersigned proposes to furnish all materials, equipment, tools, accessories, miscellaneous parts, transportation, permit costs, taxes (MN Sales tax as noted .. below), and incidentals necessary for the completion of the project as indicated and ' , specified in accordance with the above-named Contract Documents, including any Addendums as follows: SYSTEMS EQUIPMENT TOTAL: (from Attachment II) $_ 64,570.00 SALES TAX @ 6.5% $ 4,197.05 SYSTEM INSTALLATION TOTAL: (Including one year warranty and performance bond premium) TOTAL BID $ 35,826.00 $ 106,593.05 2. SCHEDULEffIl\1E OF COMPLETION: The Undersigned hereby affirms 3nd states that, if awarded the Contract for said work, work will confonn to project specifications and work will be performed on or prior to date(s)indicated in Schedule of Project and that the entire Contract will be completed by the date indicated except as may be prohibited by circumstances beyond the control of the bidder. The entire contract will be completely performed by working in strict accordance with the contract terms and conditions. e FILE: A VSTILL 23 ~~ m!'t~~;J:'1"'", ~,ry'-""" -'~-------'''''''''''''''''''-~~'''''....'rf' . . -. -, - "";~.;;;\;.'..;.;.,:-:.. 6253 Bury Drive Eden Prairie, MN 55346-1720 Tel. 612-949-3700 Fax 612-949-6000 An EquaJOpportunityEmpIoyer 3. FORFEITURE OF BID SECURITY: The undersigned agrees that if this bid is accepted and the .undersigned refuses, or fails of neglect to execute the Agreement and furnish a satisfactory Performance and Payment Bond in accordance with this bid and the Contract. Documents, this bid security shall be forfeited, without resource, to the Owner, not as a penalty, but as liquidated damages. 4. CONTRACT PROVISIONS:, The Undersigned agrees, if awarded the Contract, to execute and deliver to the Owner an Agreement, in the form specified, together with a satisfactory Performance and Payment Bond written on the form specified by a corporate surety acceptable to the Owner, Certificate of Insurance, and Certificate of Compliance with Minnesota Statutes Chapter 363, Section 181.59, within ten (10) working days after receipt of written notification of said award. e , ~- . The Undersigned agrees that this bid may not~t: withdrawn for a period offorty five (45) calendar days immediately following the date of receipt of bids. The Undersigned agrees to comply with Minnesota Statutes 177.43 and 177.42-44. In submitting this Bid, it is understood that the Owner reserves the right to reject any or all bids, to accept any alternate(s) in any order or combination, and to waive any informality or irregularity in any bid received. 5-. NQN-COLLUSION CLAUSE: By signing this Proposal, the Bidder understands and - agrees to the Terms, Conditions, and Specifications of the Contract including Paragraph A, Non-Collusion Clause, within Section 2.13, ltivitation to Bid. 6. COST INCREASES: The Undersigned agrees to assume all increases in labor rates and/or material prices that may develop during the life of this Contract. e 7. BIDDERS QUALIFICATIONS: The Undersigned has attached to this Proposal a list of related projects accomplished during the past three (3) years per the requirement of Paragraph A, Bidder Qualifications, within Section 2.6, Invitation to Bid, unless the bidder is one of those identified in this document as Prior Approved. 8. SUBSTANTIAL COMPLETION: By signing this Proposal, the Bidder understands and agrees to the Substantial and Final Completion dates indicated in Schedule of Project. 9. ITEMIZED EQUIPMENT LIST: The Undersigned shall attach to the bid form an itemized list including quantity, brand, model, unit price, and total price of all equipment included in the bid. Where equivalent items have been proposed, full documentation is attacl1ed. 4 ~____ /p(~~ Raymond Voss Senior Sales Engineer AVI Systems 24 I _I . ----~_-. ....~_.... -.~_..,. - '. ... ~:'.,~.-,.~.~7:~-.,- -.~:..:..~-::~..... ~.~~;:~': ,t-.,- '-<e-' e' "'.'~':'!l<.;\:,_:';::::ifi'" .~ :,;.." ", ~,.~,".,:ic.: ,::j'~;:.~~,::r:G.?"(~~_"'.~~ .:;:,.';: ... . .~J" I ' Attach. 2 I Page 1 e FOR: . STILLWATER CITY HALL COUNCIL CHAMBERS - A V ADDITIONS BY: Raymond Voss A VI Systems - Direct Phone: (612) 949-6033 TERMS: e * Applicable taxes are additional and noted on the summary sheet. * All prices to be confirmed at the time of the order. . . * A VI Systems standard terms and conditions apply. . Video System Ec uipment Page Total: $47,676.00 YOUR EXTENDED STOCK NO. DESCRIPTION QUAN. : PRICE PRICE WV-CS604 Panasonic Camera wI Integral Pan/tilt 3 $2,609.00 $7,827.00 WJ-SX550A Panasonic System Card Cage 1 $5,217.00 $5,217.00 WV-CU550A Panasonic System Controller 1 . $1,265.00 $1,265.00 WV-CS304 Panasonic Camera wI integral Pan/Tilt l' . OFE OFE KY-55BU JVC Camera 1 $3,858.00 $3,858.00 HZ-61 0 MDU JVC Lens for above 1 $1,376.00 $1,376.00 RM-LP55U ..... JVC Lens/Camera Controller 1 $576.00 $576.00 Custom Parallel Lens Controls at Lectern 1 Included in System Implementation HS-U51O Mitsubishi VCRrruner 1 $292.00 $292.00 SVO-2000 Sony VHS/S- VHS RecorderlPlayer 2 $1,232.00 $2,464.00 RM.250 Sony Basic Edit Controller for above 1 $622.00 $622.00 WV-BM503 Panasonic Triple 5" B&W Monitors 2 $932.00 $1,,864.00 TM-A9U JVC 9" Monitors 10 $433.00 $4,330.00 K-20 wI 64 page Knox Character Generator 1 $1,313.00 $1,313.00 VIS-1201 Videotek 12xl Video Switchers 3 $457.00 $1,371.00 WJ-MX50 Panasonic Production Switcher 1 $3,885.00 $3,885.00 MM-400 Magni-Monitor WFMN-Scope 1 $1,683.00 $1,683.00 Custom Lectern Monitor Input Select 1 Included in System Implementation Custom Cable Feed Privacy Select 1 Included in System Implementation VDA-21 Sigma Video DA (lx6) 4 $97.00 $388.00 SS-21 00-6 Sigma 6-slot Tray wI power supply 1 ~ $350.00 $350.00 RF-Modulator Modulator by Cable Company 1 OFE OFE CS-27205 Mitsubishi 27" Lobby MonitorfTV Set 1 $444.00 $444.00 TS-5057 Mitsubishi Large Screen Monitor (50") 1 $2,249.00 $2,249.00 KV-20V60 Sony 20" Control Rm. Master Monitor 1 $426.00 $426.00 1271 CSI Scan Do Pro, Scan Converter 1 $1,661.00 $1,661.00 84020 Winsted 70" Racks 3 $376.00 ' $1,128.00 84061 Winsted Pedestals 3 $109.00 $327.00 85782 Winsted Casters 2 $23.00 $46.00 84134 Winsted Side Panels 2 $185.00 $370.00 84044 Winsted Top End Panels 2 $32.00 $64.00 84047 Winsted Vented Top Panel 1 $75.00 $75.00 85289 Winsted Tapped Rack Rails 6 $23.00 $1~8.00 98700 Winsted Power Strips 3 $54.00 $162.00 84082 Winsted Pull-Out Shelves 3 $129.00 $387.00 86141 Winsted 3 1/2" Vent Panels 9 $17.00 $153.00 86142 Winsted 51/4" Vent Panels 3 $21.00 $63.00 85145 Winsted 10 1/2" Blank Panels 3 $14.00 $42.00 Custom Custom P-Lam Counter per specs 1 $1,055.00 $1,055.00 TMC640/EXT103 Chief Structural CeilinQ Mt. wI 3' extension 1 $205.00 $205.00 I. I ~~_~..,......,,;.o.;", ",,-,~,,~":&>I>/)'l!H"~i~~"""''''''''''';'';)!:~j'''''''' ~ - - -; . '~~;~~7:~~;.\.~",1I;..~~;..j~~~~~i:~';',.~~~",,;;<,,::;;,.';';; 6253 Bury Drive Eden Prairie, MN 55346-1720 Tel. 612-949-3700 Fax 612.949-6000 AnEqualOpportUn;tyEmpIoyer Attach. 2 I Page 2 For: STILLWATER CITY HALL COUNCIL CHAMBERS - A V ADDITIONS BY: Raymond Voss AVI Systems - Direct Phone: (612) 949-6033 TERMS: .. Applicable taxes are additional and noted on the summ~ry ~heet. - .. All prices subject to confirmation at time of order. . . . .. AVI Systems standard terms and conditions 'apply. Audio System Ec ulDment: PaQe Total: $16,894.00 YOUR EXTENDED STOCK NO. ' DESCRIPTION QUAN. PRICE, PRICE SCM-810 Shure Automatic Microphone Mixer 2 $1,221.00 $2,442.00 LM-300 AL Crown Dais/Podium Microphones 10 $194.00 $1,940.00 LM-300 A Crown Staff/Ct!. Rm. Microphones 5 $194.00 $970.00 LM-300 SM Crown Shock Mounts for above 15 $29.00 $435.00 CM-200 A Crown Hand-Held Audience Microphones 2 $175.00 $350.00 AT8314-20 ~ Audio Technica Cables 2 $9.00 $18.00 MS-10CE i: Athas Mic ~tands 2 $31.00 $62.00 AT853PMWx Audio Technica Ceiling Microphones 3 $206.00 $618.00 CR-1604VLZ Mackie Program Mixer 1. $892.00 $892.00 421m Symetrix AGC- leveler 1 $392.00 $392.00 ME 30B Rane 1/3 Octave Equalizer 1 $296.00 $296.00 SC24/58-CL Shure Wireless Mic System - Handheld 1 $659.00 $659.00 422 Symetrix Stereo AGe-Leveler 1 $410.00 $410.00 ST-MX3/PS24A RDL line Mixer wi power supply 1 $87.00 $87.00 202 Mkll Tascam Cassette Recorder 1 $421.00 $421.00 CD-201 Tascam CD Player 1 $421.00 $421.00 VCRlTuner Mitsubishi - - - See Video Equipment list 1 N.A. N.A. DCA-2 Oxmoor Remote Volume Controller 1 $509.00 $509.00 RC-16 Oxmoor Remote Controller Remotes 6 $150.00 $900.00 ME 15B Rane Stereo 213 Octave Equalizer 1 $304.00 $304.00 MA-6S Rane Multi-Channel Amplifier 1 $1,133.00 $1,133.00 TF-170 Rane CV Transformers 4 $41.00 $164.00 KTM-6 Rane Mounting Plate for Transformers 1 $34.00 $34.00 S-40B Electrovoice Control Rm Monitors (Pair) 1 $235.00 $235.00 25-ST Omni-Mount Speaker Mounts 2 $13.00 $26.00 Custom Custom Speaker Mute Chassis I 1 Included in System Implementation Custom Custom Mic Mute Panel 1 Included in System Implementation Custom Custom Dais Mic Panels 1 lot Included in System Implementation Custom Custom Remote Volume Control Panels 1 lot Included in System Implementation AT-10 Atlas CtI Rm Vol Control 1 $14.00 $14.00 AT-35 Atlas lobby Vol Control 1 $15.00 $15.00 FA 136 T47 Atlas Ceiling Speakers 21 $32.00 $672.00 FA 720-6 Atlas Speaker Baffles 21 $12.00 $252.00 FA 97-6 Atlas Ceiling Speaker Back Cans 21 $22.00 $462.00 THP-220 Tascam Deluxe Open-Air Headphones 1 $43.00 $43.00 PPA BCS-FME' Williams Hearing Assist. Pkg. wi xmtr & 3 rc\ 1 $571.00 $571.00 ANT -005 Williams Hearing Assistance Antenna 1 $22.00 $22.00 ADA-2110 Sigma Audio Distribution Amplifier Cards 5 $155.00 $775.00 SS-21 00-6 Siqma Rack Frame/Power Suoolv 1 $350.00 I $350.00 ~~J.I.~"'''W''~':'''''''''-''''''''<'''' '.~ . ',' ' " . "~'l'HI-"""'-...~~'~ .... ", ,~_;.W.l";;"";'-Lij,":-:""~1i.lN4~."t!"~"';'i.;: , .' . . ~~... - _"'ll'.'t':""~"'.'l~".""""""",'_;""'",.,.".c..",.",,...,. 6253 Bury Drive Eden Prairie, MN 55346-1720 Tel. 612-949-3700 Fax 612-949-6000 AnEque1Opporluni1yEmployer . ..." -. ~ ......__.._.-....-...-.~ ......,; .'~ '~~:~..-:,"~~::: ~-, -~"~'lo.'II":''''II'!l",,',f I 'NlOlll!"'I"Il~I"'''',,;;,.ni._,~ I ,'" . ,;" '" , , e e ~--} _I ~ ., e Attach. 2 I Page 3 FOR: STILLWATER CITY HALL COUNCIL CHAMBERS - A V ADDITIONS DA TE: !'.~;t~~~.I.~ BY: 09-11-96 , Raymond Voss , A VI Systems - Direct Phone: (612) 949-6033 TERMS: * All applicable taxes are additional and noted below. * All prices subject to confirmation at the time of the order. * AVI Systems standard terms and conditions apply. . . . Audio and Video Systems Summary: DESCRIPTION YOUR PRICE e STOCK NO. EQUIPMENT SUMMARY: Custom "... System Equipment from Page 1 - Video Custom System Equipment from Page 2 - Audio System equipment total: Sales Tax @6.50/0 (Any other applicable taxes to be added) SYSTEM IMPLEMENTATION: A VI Custom Engineering, Drawings, Manuals A VI Custom On-Site Installation A VI Custom System Programming AVI Custom Training A VI Custom Cables and Connectors A VI Custom Hardware and Materials AVI Custom Custom Devices, Labor and Materials I AVI Custom Project coord., admin. cleanup, delivery, etc. Above System Implementation: One year System Warranty Per specs Performance Bond (on system total) System Installation Total: Inel. Inel. Inel. Inel. Incl. Inel. Inel. Inel. $34,081.00 $1,291.00 $454.00 QUAN. 1 1 $47,676.00 $16,894.00 A VI Custom A VI Custom 1 1 1 SCHEDULED MAINTENANCE AGREEMENT (SMA) OPTION: (Cost to be added to system total above) I Custom One Year "GOLD" Coverage 1 Includes two (2) On-site preventive Maintenance Visits, Includes priority On-site Service, supplies, materials and parts (except catastrophic parts for which there is a discount, (Added to one year system warranty noted above) $2,583.00 e ~~~~~~~~~!a~~~Z~;:~~F2:::rE.1'~?:1,~:}::;:;C:~3--::'~7:\T.;:',-_ Total System Bid $104,593.05 EXTENDED PRICE $47,676.00 $16,894.00 $64,570.00 $4,197.05 Inel. Inel. (nel. Inel. Incl. Inel. Inel. Inel. $34,081.00 $1,291.00 $454.00 $35,826.00 $2,583.00 6253 Bury Drive Eden Prairie, MN 55346-1720 Tel. 612-949-3700 Fax 612-949-6000 AnEquslOpportunityEmpIoyer ... . ..... '... ~. Eat. 1955 e e Electronic Design Company Audio, Video, Voice & Data Communications Systems SECTION ill - BID FORM By: Electronic Design Company .. (Firm Name - hereinafter referred to as "Bidder") City of Stillwater Ms. Modi Weldon City Clerk 216 North Fourth Street Stillwater, MN 55082 To Whom It May Concern: j.,".. . Having carefully examined the Bid Drawings and Specifications for the City of Stillwater, MN, prepared by the City of Stillwater, dated August 15, 1996, together with the Contract provisions, the premises and the conditions affecting the :Work, the Undersigned hereby submits the following Proposal: 1. BASE BID: The Undersigned proposes to furnish all materials, equipment, tools, accessories, miscellaneous parts, transportation, permit costs, taxes (MN Sales tax as noted below), and incidentals necessary for the completion of the project as indicated and specified in accordance with the above-named contract documents, including any Addendums as follows: SYSTEMS EQUIPMENT TOTAL: (from Attachment II) $118.641.70 SALES TAX @ 6.5% $ 7.711.71 SYSTEM INSTALLA nON TOTAL: $ 32.100.00 TOTAL BID $158.453.41 2. SCHEDULEfITME OF COMPLETION: The Undersigned hereby affirms and states that, if awarded the Contract for said work, work will conform to project specifications and work will be performed on or prior to date(s) indicated in Schedule of Project and that the entire Contract will be completed by the date indicated except as may be prohibited by An Equal Opportunity Employer 2958 Cleveland Avenue No. - St. Paul, Minnesota 55113.1199 - Phone 612/636.3550 - Fax 612/6364072 - WATS 800/777.7385 circumstances beyond the control of the bidder. The entire contract will be completely performed by working in strict accordance with the contract terms and conditions. 3. FORFEITURE OF BID SECURITY: The Undersigned agrees that if this bid is accepted and the undersigned refuses, or fails of neglect to execute the Agreement and furnish a satisfactory performance and Payment Bond in accordance with this bid and the Contract documents, this bid security shall be forfeited, without resource, to the Owner, not as a penalty, but as liquidated damages. e 4. CONTRACT PROVISIONS: The Undersign~d agrees, if awarded the Contract, to execute and deliver to the Owner an Agreement, in the fqrm specified, together with a satisfactory Performance and Payment Bond written on the form specified by a corporate surety acceptable to the Owner, Certificate of Insurance, and Certificate of Compliance with Minnesota Statues Chapter 363, Section 181.59, within ten (10) working days after receipt of written notification of said award. The Undersigned agrees that this bid may not be withdrawn for a period of forty five (45) calendar days immediately following the date of receipt of bids. Th~ pndersigned agrees to comply with Minnesota Statues 177.43 and 177.42-44. " In submitting this Bid, it is understood that the Owner reserves the right to reject any or~all bids, to accept any alternate(s) in any order or combination, and to waive any informality or irregularity in any bid received. . e 5. NON-COLLUSION CLAUSE: By signing this Proposal, the Bidder understands and agrees to the Terms, Conditions, and Specifications of the Contract including Paragraph A, Non-Collusion Clause, within Section 2.13, Invitation to Bid. 6. COST INCREASES: The Undersigneq agrees to assume all increases in labor rates and/or material prices that may develop during the life of this Contract. 7. BIDDERS QUALIFICATIONS: The Undersigned has attached to this Proposal a list of related projects accomplished during the past three (3) years per the requirement of Paragraph A, Bidder Qualifications, within Section 2.6, Invitation to Bid, unless the bidder is one of those identified in this document as Prior Approved. 8. SUBSTANTIAL COMPLETION: By signing this Proposal, the Bidder understands and agrees to the Substantial and final Completion dates indicated in Schedule of Project. 9. ITEMIZED EQUIPMENT LIST: The Undersigned shall attach to the bid form an itemized list including quantity, brand, model, unit price, and total price of all equipment included in the bid. Where equivalent items have been proposed, full documentation is attached. e '~-~:7'~ :.~.~.,' _~,~""-'-~-':~.-:~-,; ;;,..~-:",<.:,;:..:_:'.":,~.;-' ....;"..7:..'~,,;~,.:;~.'"',.:;;.,;,..,.:-.: ~::.;,....~~ :,'~,. ..-.::~ .UBMITTED BY' Electronic Design Company . , 2958 Cleveland Avenue North St. Paul, Minnesota 55113 , (612) 636-3550 tAudioMdeo Svstem Eauipment BId Ust: STOCK NO. MFR DESCRIPTION QUAN. UNIT EXTENDED PRICE PRICE IWV-CS604 Panasonic Camera w/lntegral Pan/tilt 3 $7,020.00 $21,060.00 -*" . WJ-SX550A Panasonic System Card Cage 1 $8,460.00 $8,460.00 WV-CU550A Panasonic System Controller 1 $2,052.00 $2,052.00 WV-CS304 Panasonic Camera w/ integral PanITilt 1 OFE OFE KY-55 JVC Camera 1 $6,184.80 $6,184.80 HZ-610 MDU JVC Lens for above 1 $2,257.92 $2,257.92 - J,... , RM-LP55U JVC Lens/ Camera Controller 1 $941.76 $941.76 C'ustom Custom Lens zoom Controls at Lectern 1 $57.60 $57.60 HSU-510 Mitsubishi VCR / Tuner 1 $429.12 $429.12 SVO-2000 Sony VHS/S-VHS Recorder/Player 2 $1,817.28 $3,634.56 RM-250 Sony Basic Edit Controller for above 1 $961.92 $961.92 lWV-BM503 Panasonic Triple 5" B&W Monitors 2 $1,512.00 $3,024.00 TM-A9U JVC 9" Monitors 10 $626.40 $6,264.00 K-20 w/64 Knox Character Generator 1 $2,764.80 $2,764.80 page capability VI8-1201 Videotek is specified. 12 x 2 Video Switchers wi power 2 $1,692.00 $3,384.00 Kramer VS-1202 EDC oro/JOses Kramer suoo/y and rack mount adaDtor WJ-MX50 Panasonic Production Switcher 1 $8,136.00 $8,136.00 ~MC-640 Chief Structural Ceiling Mount 3 $171.36 $514.08 Ext 103 Peerless 3 ft extension for ceiling mount 3 $43.20 $129.60 ATTACHMENT 2 STILLWATER CITY HALL COUNCIL CHAMBERS - AV ADDITIONS BID RESPONSE Ie I Equipment Bid List ~,... ~ ~..:J.;. STOCK NO. MFR DESCRIPTION QUAN. UNIT EXTENDED PRICE PRICE MM-400 ' Magni-Monitor is specified WFMN - Scope 1 $7,632.00 $7,632.00 Leader 5870 EDC proposes Leader Custom Custom Lectern Monitor Input Select 1 $57.60 $57.60 Custom Custom Cable Feed Privacy Sheet 1 $144.00 $144.00 VDA-21 Sigma is specified Video DA (1 x 6) 5 $504.00 $2,520.00 RDL RU-VDA4 EDC proposes RDL SS-2100-6 Sigma is specified 6 Slot Tray wi Power Supply 1 $69.12 $69.12 EDC proposes custom . . RF-Modulator Cable Company Modulator 1 OFE OFE CS-27205 Mitxubishi 27" Lobby Monitor I TV Set 1 $653.76 $653.76 TS-5057 Mitxubishi Large Screen Monitor (50") 1 $3,326.40 $3,326.40 KV-20V60 Sony 20" Control Room Master 1 $629.28 $629.28 Monitor C640SU~ 1 03C Chief Structural Ceiling Mt. wl3' ext. 1 $216.00 $216.00 J.. 1271 " . CSI Scan Do Pro Scan Converter 1 $2.446.56 $2,446.56 34020 Winsted 70" Ra<*.s 3 $486.72 $1,460.16 84061 Winsted Pedestals 3 $141.12 $423.36 65782 Winsted Casters 2 $30.24 $60.48 ~134 Winsted Side Panels 2 $239.90 $479.81 84044 Winsted Top End Panels 2 $41.33 $82.66 84047 Winsted Vented Top Panel 1 $96.77 $96.77 85289 Winsted Tapped Rack Rails 6 $29.23 $175.39 98700 Winsted Power Strips 3 $69.55 $208.66 ~4082 Winsted Pull-Out Shelves 3 $167.33 $501.98 " Equipment Bid List . '..~'.~.--~"':;'':''~-'-' ... e e e .... .., l,. . STOCK NO. MFR DESCRIPTION QUAN. UNIT EXTENDED IJRICE PRICE .141 Winsted 3 112" Vent Panels 9 $22.18 $199.58 ~142 Winsted 51/4" Vent Panels 3 $27.22 $81.65 ~6145 Winsted 10 112" Blank Panels 3 $38.88 $116.64 P-Lam Counter wI Wood front & Custom Custom cutouts for keyboards. Inc. 15" 1 $2,880.00 $2,880.00 deeD 4 RU Mixer Cabinet SCM-810 Shure Automatic Microphone Mixer 2 $1,584.00 $3,168.00 LM-300 AL Crown Podium Microphones 10 $251.09 $2,510.93 LM-300 A Crown Microphones 5 $251.05 $1,255.25 lM-300 SM Crown Shock Mounts for Microphones 15 $37.90 $568.51 CM-200 A Crown Hand-Held Microphones 2 $207.50 $415.01 8314-20 ~.- k" Audio Technica Ceiling Microphones 2 $273.60 $547.20 ~ ' MS-10CE Atlas Soundolier Mic Stands 2 $26.93 $53.86 T853PMWa Audio Technica Ceiling Microphones 3 $273.60 $820.80 CR-1604VLZ Mackie Program Mixer 1 $1,303.20 $1,303.20 .. 421 Symetrix AGC-leveler 1 $508.32 $508.32 ME30B Rane 1/3 Octave Equalizer 1 $384.48 $384.48 SC24/58 Shure Wireless Mic System - Handheld 1 $854.41 $854.41 k22 Symetrix Stereo AGC-leveler 1 $531.36 $531.36 ST -MX3 w/PS24 Radio Design Labs Line Mixer with power supply 1 $106.56 $106.56 202Mkll Tascam Cassette Recorder 1 $545.76 $545.76 C 0-20 1 Tascam CD Player 1 $545.76 $545.76 I Ie Equipment Bid List . . 'a. STOCK NO. MFR DESCRIPTION QUAN. UNIT EXTENDED PRICE PRICE HSU-510 Mitsubishi VCR I Tuner 1 $429.12 $429.12 DCA-2 Oxmoor Remote Volume Controller 1 $718.56 $718.56 RC-16 Oxmoor Remote Controller Remotes 6 $208.80 $1,252.80 ME15B Rane Stereo 213 Octave Equalizer 1 $394.56 $394.56 M-A6S Rane Multi-Channel ~mplifier 1 $1,470.24 $1.470.24 . . TF-170 Rane CV Transformers 4 $53.28 $213.12 KTM-36 Rane Mounting Plate for Transformers 1 $44.64 $44.64 S-40B Electro-Voice Control Rm. Monitor Speakers 1 $432.00 $432.00 25-ST Omni-Mount Speaker Mounts ' , 2 $25.92 $51.84 Custom ~ Custom Speaker Mute Chassis 1 $432.00 $432.00 ... " Custom . Custom ; Mic Mute Panel 1 $432.00 $432.00 Custom Custom Mic Pan~ls 1 $115.20 $115.20 Custom Custom Remote Volume Control & Media 1 $57.60 $57.60 Panels . AT-10 Atlas Soundolier Volume Control 1 $17.91 $17.91 AT-35 Atlas Soundolier Volume Control 1 $19.44 $19.44 I FA 136 T47 Atlas Soundolier Ceiling Speakers 21 $40.90 $858.82 FA 720-6 Atlas Soundolier Speaker Baffles 21 $15.68 $329.31 FA 97-6 Atlas Soundolier Ceiling Speaker Back Cans 21 $28.08 $589.68 THP-220 Tascam Deluxe Open-Air Headphones 1 $56.16 $56.16 PPA BCS-FME Williams Hearing Asst. Pkg. w/xmtr & 3 1 $740.16 $740.16 receivers ANT -005 Williams Hearing Assistance Antenna 1 $28.80 $28.80 Equipment Bid List -:~""":'..J'. -------.. ..-. e e e . . "'a. , STOCK NO. MFR DESCRIPTION QUAN. UNIT EXTENDED PRICE PRICE - e-211O Sigma is specified Audio Distribution Amplifier 5 $213.12 $1,065.60 L RU-DA4D EDC proposes RDL Cards SS-2100-6 Sigma is specified Rack Frame / Power Supply I 2 $27.36 $54.72 RDL RU RA3 EDC proposes RDL SYSTEM EQUIPMENT TOTAL S118.641.70 ..... . " t . e / e Equipment Bid List ~ " MEMORANDUM e TO: Mayor and Council FR: City Coordinator RE: Office Furniture DA: September 17, 1996 Discussion: The City, thru BWBR, has obtained prices for new office furniture. Items to be purchased include systems furniture (workstations), chairs, tables and miscellaneous items. The prices are as follows: Item(s) Systems furniture " Chairs- Council stacking chairs (109) Task chairs (16) Lobby chairs (2) Conf. chairs (8) Council-staff (7) Council-council (8) Tables- 1 st fir lobby (1) 3rd fir lobby (1) 2nd fir lobby (1) 2nd fir conf. (3) 3rd fir conf. (1) e Company Metro Systems Turning Point Bus. Turning Point Bus. Metro Systems Metro Systems Metro Systems Metro Systems Metro Systems Metro Systems Metro Systems Healy Furniture Healy Furniture Est. Price $21,352.99 19,965.00 4,000.00 1,000.00 2,800.00 2,450.00 6,400.00 340.00 340.00 360.00 3,000.00 1,450.00 Miscellaneous- Stools-Fire (3) Magazine rack (1) Cabinet Board (1) Recap: Metro Systems Turning Point Bus. Healy Furniture Metro Systems Metro Systems Metro Systems 358.00 111.00 1.075.00 - It should be noted that the Metro System prices are taken from a contract that they have with Hennepin County and the Healy Furniture prices are taken from a contract they have with the State of Minnesota. Because their prices are based on a previous competitive bid process it provid<<2s the City with prices that are very favorable. According to BWBR the prices of the items to be purchased from Turning Point Business were also lower than prices received from other vendors. Total $65.001.99 Recommendation: Authorize purchase of office furniture from Metro Systems, Turning Point Business and Healy Furniture per the schedule listed above. . $36,586.99 23,965.00 4.450.00 Total $65.001.99 t11 JL e tI. ~ e e e LEGISLATIVE ASSOCIATES, INC. D I~ @ [g n\Y1~ ~ /, SEP , , 1996 '/ Washington Office: 1l0130th Street, NW, Suite 500 Wasbington, D.C. 20007 (202) 625-4356 Fax (202) 625-4363 P.O. Box 2131 Stillwater, MN 55082 (612) 439-7681 Fax (612) 439-7319 September 9,1996 To: Mayor and Council Members City of Stillwater From: Ed Cain, .. Subject: Senators ellstone and Grams Joint Letter to Senate Leaders The attached communication was a joint letter from Senator Wellstone and Senator Grams to Senator Mark Hatfield, Chairman, Senate Appropriations Committee. A similar!etter was also sent to the following: Senator Robe~ C. Byrd, Ranking Member, Senate Appropriations Committee Senator Pete Domenici, Chairman, Energy and Water Appropriations Subcommittee Senator Bennett Johnston, Ranking Member, Energy and Water Subcommittee A joint letter, coming from two Senators that do not get together on very many things, especially in an election year, is as strong a position as we can get. I have also provided each Senator with "talking notes" to speak with the Appropriations leaders personally, which they have agreed to do. As of today, they have not scheduled the Conference Committee action, but it could be set up at any time. I will be in Washington this week meeting with all the appropriate people on the committee. Call me at 2021625-4356 if you have any questions. :~":~~:.!.:7--: ., , ~ ,. ,~ /1b~ I; , l -" .... ~nitfd ~tatf5 ~fnatf WASHINGTON, DC 20510 e August 21, 1996 The Honorable Mark Q. Hatfield ~ Chairman Committee on Appropriations S128, The Capitol Washington, D.C. 20510 Dear Chairman Hatfield: We want to thank you for the line item allocation of $1 million for the Stillwater flood control project that you included in the Energy and Water Appropriations Act for FY1997. While the full Iundipg of $2.85 million for Stage II of the project was not included in the bill, the funds you have provided will permit project construction to continue without a year to 18-month delay. We do understand the difficult task that your committee has in making resources meet the increasing demands of the ~ nation's infrastructure. .. Stage I of the project, the rebuilding of the existing 1,000 feet of the levee, is now under construction. This work is scheduled for completion in April of 1997. Stage II extends the levee about 900 feet north on the riverfront of the St. Croix. Without the extension, downtown Stillwater will remain vulnerable to the annual flooding that occurs each spring, and such a delay could create a situation in which much of the current work under Stage I will be threatened. We understand the House Appropriations Committee did not include funding for the Stillwater project because the amended authorization had not been passed by the Transportation and Infrastructure Committee at the time the appropriations were made. The House committee report for the Water Resources Development Act of 1995 has now been filed. It increases the authorization as did the Senate bill. We urge you and the other Senate Energy and Water Appropriations conferees to hold firm on the $1 million you allocated for this project. It is very important that construction continue on these flood control measures. e, i , .' - '. e e Ie "!II; Page 2 Thank you for your consideration of this request. If you need additional information, please feel free to contact us directly, or have your staff contact Tom Yedinak with Senator Grams at 224- 3244 or Sarah Neimeyer with Senator Wellstone at 224-5641. (ft;llu~t~ Paul Wellstone . United States Senator . P / ~._ utar:s United States Senator ~ - 10. ~ ..'~~ #,r e e e . .. < -r METRO MEETINGS .~';'" , f::" , A weekly calendar of meetings and agenda items for the Metropolitan Council, itS advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer modem, through the Twin Cities Computer Network at 337-5400. Comments on Council issues can be made by electronic mail at data.center@metc.state.mn.us or by calling the Public Comment Line at 291-6536. DATE: September 6, 1996 WEEK OF: September 9 - September 13 METROPOLITAN COUNCIL Transportation Committee - Monday, Sept. 9, 4 p.m., Chambers. The committee will consider: purchase of 18 farebox/IRiM units for regional fleet vehicles; American with Disabilities Act'(ADA) span of service day throughout the ADA service area; transit service levels for 1997 tax feathering; Transportation Policy Plan presentation; U-Pass demonstration project; and other business. Special Meeting/Finance Committee - Monday, Sept. 9,3 p.m, Room 2A. The committee will consider: request to 1997 legislature for fiscal years 1998-99 regional park operations and maintenance grant appropriation; authorization for the regional administrator to execute the commitment and loan agreement with the Public Facilities Authority and issuance of general obligation sewer notes, Series 1996B, $40 million; consideration of 1997 Metropolitan Sports Facilities Commission annual budget and establishment of Minneapolis hotellmotel liquor tax requirement for 1997; approval of transit service levels for 1997 tax feathering; authorization for Phase I and Phase II ofDeloitte and Touche Procurement Improvement project; and other business. Public Hearing on Metro Mobility Four-Day Reservation Demonstration Project - Monday, Sept. 9, 6 p.m, Chambers. Primary Election Day - Tuesday, Sept. 10. No public meetings held by government agencies. Public Hearing on Metro Mobility Four-Day Reservation Demonstration Project - Wednesday, Sept. 11, Noon, Minneapolis Convention Center, Room 102, 1301 2nd Ave. So., Minneapolis. Executive Committee - Thursday, Sept. 12, 8 a.m., Nicollet Island Inn, 95 Meniam St., Minneapolis. Providers Advisory Committee - Thursday, Sept., 12, 10:30 a.m, Room lA. The committee will consider: Regional Transit Capital Improvement Program scenarios; timed transfer recommendations for iiiiplementation and imProvement; AmeriCanSwlth DisabilitieS Act (ADA) sCIvicearea; TransPortation " Policy Plan update; and other business. ' Transportation Advisory Board Policy C~mmittee - Thursday, Sept 12, 12:30 p.m., Room IE. The committee will consider: initial discussion of draft Transportation Policy Plan materials; reivew of 1997 Unified Transportation Planning work program; goods movement issues; and other business. Land Transportation Committee - Thursday, Sept 12, 2 p.m., Room lA. The committee will consider: transit service concepts: three service area zones; Transportation Policy Plan revision of issues presented to the Transportation Committee including information on commuter travel from outside the seven-county area and future policy options regarding funding outstate access, mainline metering, super twos, and access control; and o~er business. <# . Core Cities Issues Group - Thursday, Sept 12, 2:30 p.m., Room 2B. Local Government Efficiency Task Force - Thursday, Sept. 12,3 p.m., Room 1A. Metropolitan Council - Thursday, Sept. 12, 4 p.m., Chambers. The council will consider: MN Housing Finance Agency Deferred Loan Program request for additional funding; resolution authorizing the associate regional administrator to make reimbursement declarations ,required for tax exempt bonding; application for Federal Aviation Administration Continuous Planning Grant; authorization to purchase No.2 fuel oil for backup heating system at the MWWTP; subsidy contract amendment with Lake Area Bus; Medicine Lake Lines Route 55 contract amendment; Transportation Accessibility Advisory Committee motion for -. acx~ible regular route weekend service; continuation of part-time driver hiring incentives; authorization for the regional administrator to execute the commitment and loan agreement with the Public Facilities Authority and issuance of general obligation sewer notes, Series 1996B, $40 million; transit service levels for 1997 tax feathering; request to 1997 legislature for fiscal years 1998-99 regional parle operations and maintenan~~ grant appropriation; Carver Co~ty grant request of $53,700 for CClDlpleting maintenance _ building at Baylor Regional Park; city of Champlin comprehensive plan update; city of Sbakopee comprehensive plan update; appointments to the Livable Communities Advisory Committee; discussion of proposed 1997 legislative package; ~d other bus~ess. _ ,. ., ' . Committee of the Whole - Thursday, Sept 12, 5 p.rn. or immediately following the Council meeting, Room lA. The ,committee will consider transportation input to Growth Options and other b~iness. Tbe Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St Paul Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (IDD 291- 0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. TENTATIVE MEETINGS TIIE WEEK OF SEPTEMBER 16 TIIROUGH SEPTEMBER 20, 1996 Community Development Committee- Monday, Sept. 16, Noon, Room lA. Finance Committee - Monday, Sept 16,4 p.rn., Room 2A. Metropolitan Council Litigation Review Committee - 5 p.m. or immediately following the Finance Committee meeting, Room 2A. A portion of this meeting will be closed to the public to discuss litigation and settlement issues and other attorney-client privileged matters. Land Use Advisory Committee - Tuesday, Sept. 17,8:30 a.m., Room lB. ,. I. ..~ I -.... "'" e e e il:W!Iil..ijIj!.........IIQol,~I~fo/iil.......'~lIli~..I~,'~ OMII;,iIOl;!,~~., 11.._""*"",,,11 II I ill.,I~I~;W'>e~cX"';.'''''''_''~'''''''~_lIii..~lljill''ll.''JI......."n_~ji:''<~,~""""A,~~~..~..~.;::..'j,i"~,~",~",,,,,;,,,~~.,",,,G,,~~,,!..,..t.<.,,,~;:!W~~:3.',,:e'-'.:'..'...':'_-.'.~_..i ) , . r' e Tax Base Revitalization Account Grant Applicant Workshop - joint presentation of the contaminated site cleanup grant programs of the Metropolitan Council and the MN Dept. of Trade and Economic Development - Tuesday, Sept. 17,9 a.m. - 12 p.m., Golden Valley City Hall, Council Chambers, 7800 Golden Valley Rd., Golden Valley. Special Meeting: Environment Committee - Tuesday, Sept. 17, 4 p.m., Room to be determined. Metropolitan Parks and Open Space Commission - Tuesday, Sept. 17,4 p.m., Chambers. Chair's Small Group Breakfast Meeting - Wednesday, Sept. 18,8 a.m., Sheraton Midway, Bigelow's Restaurant, I-9~ at Hamline, St. Paul. .. Tax Base Revitalization Account Grant Applicant Workshop - joint presentation of the contaminated site cleanup grant programs of the Metropolitan Council and the MN Dept. of Trade and Economic Development - Wednesday, Sept. 18,9 a.m. - 12 p.m., Woodbury City Hall, Council Chambers, 8301 Valley Creek Rd., Woodbury. Transportation Advisory Board - Wednesday, Sept. 18,2 p.m., Chambers. Committee of the Whole - Thursday, Sept. 19,4 p.rn., Room 2A. ~ METROPOLITAN SPORTS FACILITIES COMMISSION e TENTATIVE: Concessions/Marketing Committee- Wednesday, Sept 11,9:30 a.m., HHH Metrodome, Commission Conference Room, 900 S. 5th St., Minneapolis. Capital Improvements Committee- Thursday, Sept. 12,9:30 a.m., Metrodome, Commission Conference Room, 900 S. 5th St., Minneapolis. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St, Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Nancy Matowitz,335-3310. e j ~ Metropolitan Connell ,c .- , ME.TRO DI6EST } ..'- . e AUGUST, 1996 A digest of actions taken by the Metropolitan Cowlcil, Metropolitan Airports Commission, Metropolitan Parks & Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission meetings are filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in Sl Paul for a period of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting information and/or specific questions. . Metropolit~ Council . The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN, 55101. The Council's general number is 291-6359 (TDD: 291-0904). Call the Metro lnfomudion Line at 229-3780 for recorded information about Council publications, Council actions, coming meetings and subsidized housing referrals. Recent Council publications can be found at major public libraries in the Metro Area. Publications can be ordered bye-mail. The address is: datacenter@metc.state.mn.us. Comments can be made to that address as well as 291-6536, the Metro Council Public CommenJ Line. The Council... Community Develooment k . authorized its Regional Administrator to execute an interim GIS data and cost-sharing agreement with Carver County. . accepted $1,745,000 in HUD funds for a regional housing counseling, landlord outreach and service coordination program for Section 8 recipients and authorized its Regional Administrator to execute the necessary agreements with the U. S. . Department of Housing and Urban Development. . reviewed and approved an amendment to Lake Elmo's Comprehensive Plan with the following recommendations: 1. that the city put its proposed plan amendment into effect without any further plan modification; 2. that the city monitor the open space development and forward annual reports to the Council, including infonnation on on-site septic systems, water supply, housing affordability and whether the new development meets the city's , intended open space development goals and objectives; and 3. that the city coordinate planning with the Council and Wasbington County as a growth option analysis develops. e . adopted screening and weighting criteria for Tax Base Revitalization Account Grants. Environment . authorized its Regional Administrator and General Manager of Wastewater Services to execute an amendment to MCES Contract 2781 to assist in design and selection of a Computerized Maintenance Information System for the Metropolitan Council Environmental Services Division at a cost not to exceed $340,000. . established an Industrial Rate System Task Force with the following duties: 1. examine the current system of fees associated with allocating costs to Industrial Users (IUs), including pennit fees, strength fees and other fees; e ,_____.~...__',.;::.;,::""",._....ci'.:t.."':.~....).....;;-~"...~"'=._""'_":~,::;_~'~:,?...:................~,~..........:_;...,.:.,:. e e e { I, , .;, --~,.;METRO:DI6EST ." 2. detennine the current use of the MetropolitaIi Disposal Systems (MbS) by IUs; .. 3. dete~ the fees currently paid by IUs for use of the MDS; 4. evaluate industrial cost allocation systems of other wastewater service organizations around the country to detennine their applicability to this region; :' -" ~ .. " 5. develop and evaluate alternative industrial cost allocation systems; 6. analyze industrial cost allocation systems , to ensure their alignment with Regional Blueprint g~ and regional direction; ..Jand . .. ~.. . j- "~ ~ , '7. recoInniend'3n industrial Cost allocation , ' . ~ to the Metropolitan Council. . ,appointed the following individ~ as members of the Industrial Rate System Task Force~'Mac McBride, Gene Van Overbeke, John Moir, Mark Maloney, Ken Hartung, Gary Kaziukewi~ Mike McMonagle, Scott Sable, Phil Faxlanger, Gary Krug, Ray Maier Paul Kramer 8nd Janice Rettman and , . Russ Susagas Chair. .' '~th()~'~ an eduCatio~ project grant not to exceed 578,124 for the Friends " - of the Minnesota Valley Heritage Registry Project; and funding of a special project grant not to exceed 550,950 for the Minnesota Extension Service - Dakota County tillage and pesticide management demonstration. . authorized the Regional Administrator, or his designee, to approve speCial TCQI projects for amounts not exceeding 5100,000 and required staff to provide semi-annual reports Page 2 , .- , on the projects funded and the amounts granted. ,. ,f,:;. ... .' ., . authorized staff to enter into an agreement with the city of Maple Grove for cost sharing on the Elm Creek Interceptor. Finance · "#. adopted the Metropolitan Council's preliminary 1997 Work Program and , Budget. . certified a preliminary 1996 levy (payable in 1997) to the Commissioner of Revenue and County Auditors in the amount of 59,354,609. . certified preliminary ad vaI~rem property taxes for transit purposes for 1996, payable in 1997, to the CommiSsione~ of Revenue and County Auditors. , ' . . adopted a proposed 1996 property tax levy of52,OlO,015 for the Tax Base Revitalization Accowit in the Metropolitan Livable Communities Fund, and proposed 50 be levied for the Metropolitan Right-of-Way Acquisition Loan Fund. . set the proposed 1996 tax levy (payable in 1997) for the Livable Communities Demonstration Account in the Metropolitan Livable Communities Act in the amount of $4,954,799. . certified to the Ramsey County Auditor a proposed tax levy of 55,000,000 in 1996 (payable in 1997) as an addition to the Fiscal Disparities area-wide levy for the Tax Base Revitalization Account in the Metropolitan Livable Communities Act. . canceled 1996 (payable in 1997) tax levies for debt service for sewer debt covered by the Common Bond Fund. August, 1996 METRO DI6.E$lJ.)t .... ;.::~ ~- .;. . ~ - . - --~ . ',~..." . canCeled 1996 (payable in 1997) tax levi~, for General Obligation Solid Waste Bonds, Series 1990B." " '.' . set the proposed 1996 tax levy (payable in 1997) for the debt service on Parks and Radio bonds to be issued in 1996 in the amount of$I,508,591 for Parks Bonds, and $765,306 for Radio Bonds. . authorized a deficiency tax levy for the city ofWayzata for amounts due in 1996 or $35,650. . approved the following amendment to the Council's Non-Represented Plan: ~.i. ~e pay ranges for non-represented ' Regional Administration and Planning employees'be as stated in documen~ presented; 2. All non-represented employees will ,receive on their anniversary date of being assigned to their current classification, a performance increase based on one of the matrices listed in the documents ' presented. Employees who received a promotional increase in 1996 will receive ; the increase on the anniversary of their appointment in 1997. 3. Effective September 1, 1996, the Council will contribute up to a maximum of $337 per month plus 50 percent of the remaining premium for family health insurance coverage for all non- represented employees of the Council. . authorized the Regional Administrator to execute a contract with Koch Refining Company for the provision of diesel fuel as specified through June 30, 1998, with an Page 3 option to eXtend the contract up to an additional 12 months. ' TranSDortation . approved initiation of the process to amend the 1995 Aviation Development Guide Chapter. .,," . amended its 1996 budget income and expenditures to include $29,997 from a 1996 Federal Aviation Administration grant and authorized its Chair or Regional Administrator to execute a Minnesota Department of Transportation agreement for . state financial assistance for airport improvement. . reviewed and approved the 1997-2000 Transportation Improvement Program (TIP), , certified that the Twin Ci~~ Tiansportation Planning Process is being cai:ried on in conformance with all applicable federal requirements and found the following: '/ - ... .' 1. that the TIP isconsisteiit with the Transpcir!a#on Development -. . GuidelPolicy Plan, Which is in , "..cOnformanee with applicable federal transPortation and air quality regulations; 2. that'the Transportation Advisory Board provided adequate opportunity for public, agency and tranSit operators' involvement through its regular process and special public meetings, open house and hearings; whereupon 3. the Council transmitted the 1997-2000 TIP along with comments to the Minnesota Department of Transportation and Minnesota pollution Control Agency. August, 1996 . , e e . _......"..~. .i,,,,,";;'~...;,,",}_~..~~"O~,,i.;;.~',,,,,,~~,,.;..,-,-,,~.,>..;~,~~~, '_-!-.,;.;..o.-.~;';;~'""". ,~,u,~,,,,,,',.,~'-"''',~'_''''_ .,.,.. ",_","ii.~';.'-"':"'-::il1.~~...'~i"""'-'';;'~:'':';.J:;",,....~.,,:i.-_....,.;.~.:''''''''~'-...<c';::; ~,.'.,,.,- :".-~',~.,~~,!:",:,," "- ,. METRO DIGEST e , The Council also: . approved the 1997 budget prepared by the Metropolitan Radio Board. . established a Committee on Managed Competition comprised of Council members. New Publications Council publications are available from the Council's Regional Data Center. For a free and complete list of publications, write the Metropolitan Council Data Center, 230 E. Fifth Street, St. Paul, MN 55101, or call 291-8140. E-mail addressis:data.center@metc.state.m.il.us. There is a charge for some publications. The biweekly Council Directions newsletter provides information on regional issues and Council Programs. If you wish to receive a copy of Council Directions, call Carol Berens at 291- 6447. Metropolitan Commission Activities Metropqlitan Airports Commission e Metropolitan Airports commission offices are located at 6040 28th Av. S.. Minneapolis. MN 55450. For more infonnation. call Lynn Sorenson. at n6-8186. The Commission: . presented the FAA Flight Assist Award from the Great Lakes Regional Federal Aviation Administration Office to Paul Sichko and John Oesterreich for their assistance in ensuring the safe landing of an aircraft during an icestorm on February 15, 1995.' . 'received a staff report on the progress of construction on Runway 4/22. . was invited by the city of Jackson to participate in a ceremony naming the Jackson Municipal Airport after former Commissioner Clinton Dahl becauSe of his many accomplishments and commitment to the aviation field, as well as to celebrate the recently completed $1.8 million airport renovation project. e Page 4 Metropolitan Parks & Open Space Commission (MP&OSC) Metropolitan Parks & Open Space Commission offices are located at Mears Park centre. 230 E. Fifth St.. St. Paul. 55101. For more information, call Karen patraw at 291-6456. The Commission: . recommended that the Metropolitan Council: 1. authorize a grant of $21,000.83 financed with unencumbered 1991 Metropolitan Council park bonds to Carver County for partially financing the construction of a maintenance building at Baylor Regional Park; and 2. approve an amendment to Lake Minnewashta Regional Park Development Grant SG-95-48 allowing $32,599.17 to be used to partially finance the construction of August, 1996 ~ ,.I ; METRO DI6EST a maintenance building at Baylor Regional Park and submit an amended work program to the Legislative Commission on Minnesota Resources regarding this project. . recommended that the Metropolitan Council request the 1997 Legislature to appropriate $9.2 million for regional park operations and maintenance grants. . received a briefing on projects, costs, options, timing and process related to the Southwest LRT Regional Trail (St. Louis Park segment) and North Hennepin Trail (French to Wirth Regional Parks to Luce Line State ~rai1). . received a briefing on the 1995 General Population Leisure Interest Survey Results conducted and compiled by the University of Minnesota Center for Survey Research regarding interest and participation in leisure activities, barriers to participation and opinions on local government spending on services such as police, fire, recreation and welfare. . recommended that the Metropolitan Council amend Grant AG-91-1 by permittiri8 $60~OOO of gr3nt proceeds to be used to prepare design plans and construction supervision for Phase 2 construction of the South St. Paul segment of Dakota County/Mississippi River Regional Trail and to extend the duration of Grant AG-91-1 to December 31, 1998. . toured Minnehaha Regional Park and contaminated soil clean up site in Central Mississippi Riverfront Regional Park. Page 5 Metropolitan Sports Facilities Commission (MSFC) Metropolitan Sports Facilities Commission offices are located at 900 South 5th St., Minneapolis, MN 55415. For more information, call Nancy Matowitz at 335-3310. . The Commission: .' . recessed the Public Hearing on the 1997 Budget and Tax Assessment to September 18 at 9:30 a.m. . adopted Resolution 96-22 determining that no Minneapolis tax is required for the period January 1, 1997, through December 31,1997. . recommended that the Metropolitan Council not impose the Hospitality Tax for the tax year January 1, 1997, through December 31, 1997. . allocated $20,000 for the transportation needs of the University shuttle buses and allotted $15,000 for the promotion of the Plaza. . approved plans and specifications for the 1996 Steam Room Valve Replacement Project. . engagedMcGrann Shea Franzen Carnival Straughn & Lamb, Chartered, for its Legislative Representation during the upcoming session with assistance from Albert A. Garcia, Jr., Joseph T. O'Neill and Ron Jerich. August, 1996 . . ., e e e 09/08/96 10:38 FAX 6124394705 STILLWATER TWP ~O01 ,.,. - , . Stillwater Township e September 12, 1996 "" '"'D tl :T 0 ... ::I 1\1 Ok Chair: Francis e e Agenda: Minutes: Treasurer: Presentation: A~onleY: 10.':,. Planner: Emrlneer: Public: Works: Clerk: C~mmittees: People - 8:30 PM: Old Business: New Business: Note: 7:30 p.rn. Regular :Meeting ;r :!! x 0 ... ill ... , '" I',"" r,', r-- Adopt 4'4'" Approve Minutes -August 22, 1996. 1. Claims & Checks Mark Donellux, Wetlands 1. Rivard Update 2. Joint Planning Procedures 3. Railroad Crossing Resolution 4. Roadside Waste Pick.up Contract 5. Mid 81. Croix W My10 Agreement 1. Mining Ordinance 2. County Train Ordinance 1. Update Hunters Ridge Letter of Credit 1. Park Director Job Description 2. Discuss a contract for Maroney (park Garbage Pick-up) 1. Miscellaneous 1. Supervisor Applications (3 sent out) Claims Please ~)'l,'1~1,,'l ,~1":':'! W ASmNGTON COUNTY 8. 9. 10. 11. 12. 13. 1. 2. 3. 1:00 1:00 4. 1:10 5. 1:30 6. 1:45 7. 1:50 2:00 to 2:20 2:20 to 3:20 3:20 to 4:05 4:05 to 4:35 ***NOTICE CHANGE IN TIME*** COUNTY BOARD AGENDA SEPTEMBER 17, 1996, 1:00 P.M. Roll Call Consent Calendar Resource Recovery Project - J. Turnquist, Manager 1997 Operating Budget .. County Attorney's Office - R. Arney, County Attorney Update on County Curfew Ordinance General Administration - J. Schug, County Administrator MetroGIS Resolution - V. Erdahl, Deputy Administrator Discussion from the Audience Oenrlle C. Hegberg Oletllet 1 Mery Heueer Oletllet 2 Welly Abl'llhemeon Oletllet 3 Myl'll Petereon Oletllet 4 Oeve Engetrom Oletllet 6/Chelr " VISitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to Jive minutes. Commissioner Reports - Comments - Questions This period of time shall be used 1Ty the Commissioners to repon to theJull Board on comminee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn Workshop with Public Works Department - Room looB Status of Properties Adjacent to and Within the Government Center/LEC Workshop with H.E.L.M. Department - Room looB Resource Recovery Issues Workshop with Library Board - Room looB Discuss Space Options for the Woodbury Library Workshop with Department of Natural Resources - Room looB Presentation on Water Surface Use Rules ***MEETING NOTICES LISTED ON BACK*** AuisDve listening devices ere eveilllble for use in the CDunty BCNlnI RtJDfrI. II you need essismnce due to disebility or len_ge bIIrriIIr. plee. ",,11430-6000 (TDD 439-3220J EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENTCALENDAR* SEPTEMBER 17, 1996 . . The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM e Administration A. Approval of the September 3, 1996 Board Meeting minutes. Auditor-Treasurer B. Approval of abatement applications for homestead, disaster credit and value. Community Services C. Approval of agreement with the Department of Economic Security/Minnesota Workforce Center S~stem to continue implementation of the Local Integration Plan for the One-Stop Career System. D. Approval of agreement with Ramsey County Job Training for the delivery of employment and training services to dislocated workers or the RamseylWashington County EDW AA program. E. Approval of agreement with the Department of Economic SecuritylWorkforce Preparation Branch to' operate a Minnesota New Tradition's Grant from September I, 1996 through December 31, 1997. Health, Environment and Land Management F. Approval and execution of amendment to Environment Brick Corporation Grant Agreement to examine the feasibility of using RDF ash in a brick product. G. Approval of agreement with the City of Lake Elmo and authorize payment for .A distribution of curb side recycling funds in the amount of $39,200. . Public Works H. Approval to extend the Office Lease of American Red Cross at the Historic Courthouse through December, 1996. I. Approval of resolution awarding the bid for site preparation earthwork for the Oakdale Library construction to Imperial Developers in the amount of $36,500. J. Approval of resolution, agreement with the Union Pacific Railroad for railroad crossing reconstruction on CSAH 14, CSAH 15 and CSAH 17. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may el~t to pull a Consent Calendar item(s) for discussion and/or separate action. ******************************************************************** MEETING NOTICES Date Committee Time Location Sept. 17 Sept. 17 Sept. 18 Sept. 18 Sept. 19 Sept. 19 Sept. 19 Mental Health Advisory Public Health Advisory Plat Commission Transportation Advisory Metronet Minnesota Extension Parks and Open Space 4:00 p.m. 5:30 p.m. 9:30 a.m. 2:00 p.m. 12:00 p.m. 5:00 p.m. 6:30 p.m. 1584 Hadley Ave. - Oakdale City Hall Washington County Government Center Washington County Government Center 230 E. 5th St.-Mears Park Centre 2324 University Ave. W. - St. Paul 1825 Curve Crest, Room 202 - Stillwater Ceridian Recreation Area e, ,. e e e Lo~er St. Croix ~ational ~cenic Riverway Cooperative Management Plan Workshop ", Se tember 24-26, 1996 TUESDAY AFTERNOON SEPTEMBER 24 Welcome and introductions Review goal driven planning process and the comprehensive management plan Outline tasks for workshop -reView Issues - -review desired future condition ," statements -define landscape units and experience opportunities -develop . potential management areas Status Report--Where have we been and how does that influence where we are going -Purpose and significance -Task force progress since June Review issues -role of issues in planning -overview of issues generated to date -identify issues that are beyond the scope of the comprehensive management plan Review desired future conditions -review role of desired future condition statements in planning -review desired future condition statements generated to date Begin development of landscape units and identification of experience opportunities .. The objectives of this analysis are to document those resources upon which the park's significance and legislated purposes are based, and to identify those resources that shape riverway experiences. Team members' share information to better understand and document the riverway's existing landscapes, resources, and the availability of potential experiences. Informacion is pulled from all sources , (including participants) concerning the riverway and is consolidated on maps and accompanying text. The identified potential experience opportunities available in each unit are compared in a matrix form. TUESDAY EVENING SEPTEMBER 24 Welcome and brief synopsis for new participants Continue development of landscape unitslidentification of experience opportunities 'WEDNESDAY AFTERNOON SEPTEMBER 25 Welcome and brief synopsis for new participants " , Complete development of landscape unitslidentification of experience opportunities WEDNESDAY EVENING SEPTEMBER 25 Welcome and brief synopsis for new participants Develop potential management areas " ' , The' intent of management areas is to identify what are acceptable resource conditions and visitor experiences in the park. The areas are the building blocks for resource protection and visitor management activities - they identify how different types of areas in the riveIWay could be managed to achieve desirable resource and social conditions. Each area prescribes different actions with regards to the types and levels of uses and facilities. All potential management areas must be consistent with the riveIWay's purposes. We are focusing on developing the range of potential management areas that cover the range of experiences and resource conditions to be provided in the riveIWay. We will not be assigning the areas to portions of the riveIWay in this workshop. THURSDAY AFTERNOON , SEPTEMBER 26' . ~ Welcome and brief synopsis for new participants e Continue developing potential management areas .. THURSDAY EVENING SEPTEMBER 26 Welcome and brief synopsis for new participants Complete development of potential management areas Summarize what we have learned from the workshop and talk about where we go from here ' -determine which issues can/cannot be addressed by potential management areas -next step in process, formulation of alternatives e .! e Lower St. Croix Planning Coordination Office 117 Main Street, Stillwater, MN 55082 612-439-7122 TO: Lower St. Croix Planning Task Force; Local Governments; Interagency Contacts FROM: Buck Malick, Chair, Lower St. Croix Planning Task Force Kate Hanson, Planning Coordinator DATE: Thursday, September 12, 1996. This is a reminder of the "Management Concepts" workshop that will take place September 24, 25 and 26. Afternoon sessions on these dates will be from 1 :00 -5:00 p.m. Evening sessions will be from 7:00 - 9:00 p.m. This workshop, like the one held last April, will be facilitated by National Park Service planners from Denver, Colorado. We're going to be building on the work done last April, as well as information and ideas resulting from Task Force meetings held throughout the summer, to identify landscape units and define potential management areas. These, in turn, will form the basis of management alternatives for the Cooperative Management Plan. e Those of you who were at the September 10 Task Force meeting received material providing more detailed information on the Management Concepts workshop. Task Force members who weren't present will find this material enclosed. In addition to an agenda, there are two handouts: one titled "Potential Landscape Units", the second a memo from Steve Johnson regarding landscape units. These are intended to give us a starting place for discussion, with the expectation that the Task Force will want to consider this information. To save mailing costs, we are targeting distribution of the handouts to people who have been actively participating in the Task Force. They're also available to others by calling Jessie Meschievitz at the Minnesota-Wisconsin Boundary Area Commission: 715-386-9444 or 612-436-7131. We hope that everyone on the Task Force will be able to attend all or a portion of the workshop, because it will be an important step in developing the updated management plan. If you need more information, please call Kate at 612- 439-7122 or Buck at 715-386-7010. e Notes from August 20 and 21 Meetings: Notes from the August meetings on boating and other recreational uses were distributed at the Sept. 10 Task Force meeting. To save mailing costs, we are not sending these to our entire mailing list (which now numbers about 300). If you'd like copies, please call Jessie Meschievitz at one of the numbers above. . "'-f e e e September 16, 1996 Mr. Clayton Eckles City of Stillwater City Hall Stillwater, MN 55082 Re: Long Lake----Maintaining minimum water level North lake shore outlet # Dear Mr. Eckles, This is a follow up to our phone conversation today. I was given a video tape of a recent City Council meeting session in whicn Jeff Davis of SEH discusses the water level of Long Lake and Phase I outcome of a lake study being conducted. Today I also discussed my concerns with Mr. Davis. He suggested that I write to the City about these concerns. I have two main concerns. I heard nothing on the tape as to the need to maintain a minimum water level that is needed for a designated recreational lake to remain as recreational. The level of the lake today is about the lowest I have seen since my initial use of the lake about the time I purchased property adjacent to the East lake shore in 1973. The current lake level is about at the same low level experienced during the one drought year we had in the mid to late 80' s. At the current lake level, use of a boat such as a pontoon or other prop craft is at best marginal due especially to the shallow areas between the three 'sections' of the lake. Despite the low level, water has continued to flow out the North outlet up until about two weeks ago. In bringing the minimum water level concern to the attention of Mr. Davis it appeared to me that this aspect may be missing from the study (other than the DNR minimum level). The recreational status of the lake was the reason I and many others purchased property on the lake recently. This was also a basis in recent years fo~ the high premiums placed on properties for sale on the lake. I know in my own case the purpose of purchasing a lake place last October directly on Long Lake, a designated recreational lake, and paying the associated premium, was to use the lake as such. In speaking with several other newer property owners on the lake, that appears to be their motivation also and understandably so. It is strongly recommended that there be just as much attention directed toward what is needed to maintain the recreational aspect to the level of Long Lake as is directed toward lowering the lake level. What is important is to determine and establish controls that will maintain a reasonable lake level to satisfy both objectives. My second concern is the fact that I have never been contacted by the City about any of the activity that has taken place on my lake shore or potential changes to my lake shore. I own the North lake shore portion where the lake outlet lies. Mr. Davis seemed unaware when I mentioned that fact to him. The city has recently come in to dredge that area without notifying me of their intentions. On the tape I saw photos of my lake shore and heard of possible plans to place an open culvert to accommodate even more drainage from the lake. In addition that would divide my lake shore lot and even make access to the Easterly portion of 1 iJ . --! my lot unattainable from the remainder portion. This would destroy any use and investment value of that portion of lake shore. These are issues in which I would request future involvement as well as consideration on the part of the City and SEH. - Respectfully submitted, ~~ Don McKenzie 12620 72nd Street North Stillwater, MN 55082-9322 . Phone: 439-9555 I 736-9286 cc. Mayor Jay Kimble City Council Members Jeff Davis, SEH .. e e 2 V) ~ ~ ---j '-"" --... ~ ~ '1"j ~ V) I I I ! / / I I I \ i I / ~ ~ A ::r> Vl Vl o n I----l ::r> I--j UJ. 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