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Home My WebLink About1995-08-15 CC Packet . . . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 95-25 August 15, 1995 SPECIAL MEETING REGULAR MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA 1. Workshop - City Hall Building Project 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROV AL OF MINUTES - August 1, 1995 - Regular and Recessed Meetings OATH OF OFFICE 1. Carla Cincotta - Police Officer PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Dick Zimmerman - fire hydrant issue OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of tht\~~atement or may give direction to staff regarding investigation of the concerns expressed. ~ CONSENT AGENDA * 1. Resolution: Directing Payment of Bills. (Resolution No. 95-172) 2. Resolution: Approving permanent employment of Margaret Seim as Secretary Dispatcher II 3. Resolution: Approving permanent employment of Jennifer Bruner-Eddy as Secretary Dispatcher I 4. Contractors License Renewals 5. Resolution: Accepting Work and Ordering Final Payment to S.M. Hentges and Sons, Inc., L.I. 285, Southeast Area Utility Improvements 6. Purchase of flail mower - Parks Department STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator City Council Agenda 95-25 August 15, 1995 UNFINISHED BUSINESS 1. Update: Downtown Banners and Christmas Decorations - James Laskin, City of Stillwater Chamber of Commerce .1 2. Stillwater Area Chamber of Commerce - Request for 1995 funds 3. Resolution: Accepting Proposal and approving Agreement - L.I. 315, Oak Glen 10th Addition Watermain Relocation 4. Approval of Good Samaritan compliance with conditions of approval, petition and waiver for public improvements, and approval of Development Agreement 5. Update: Lumber Baron's Hotel 6. Levee Wall Project - Funding issues 7. Reapportionment and reassessment for PID # 9032-3025 (continued from Aug. 1) NEW BUSINESS 1. St. Paul Lutheran Church - Request for reconstruction of curb and gutter 2. Coordinated public parking and housing development at UBC storage site - Letter from Peter Gerrard . PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS 1. Wally Abrahamson, Washington County Board of Commissioners - Meeting with Metropolitan Council. ..Ij" 'i . 2. Metropolitan Council - Regional briefings on Metropolitan Livable Communities Act of 1995 3. City of Stillwater Chamber of Commerce - Request for funds 4. Bill Fierke, Jr. - Lily Lake improvement 5. Ronald and Kathleen Pizinger - water levels in pond COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which . event, the items will be removed from the consent agenda and considered separately. 2 . . . TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and Council City Clerk August 15, 1995 Additions to Council Packet ADDITIONS TO COUNCIL PACKET 1. Staff Reports Police Chief: Memo and Resolution approving employment of Adult Investigator 2. Consent agenda Item No.1: List of Bills Item No.4: Additional Contractors License renewal - Horak Inc., Moving and Wrecking 3. Unfinished Business Item No.3: Bid Results and Resolution: Approving Agreement, L.I. 315, Oak Glen 10th Addition Watermain Relocation. . Item No.4: Good Samaritan Center Project 1. Resolution Ordering Improvement and Preparation of Plans 2. Resolution Approving Agreement 3. Letter from Kenneth Schwalen 4. Communications .+ 5. FYI: FYI: Item 6: Request to make public announcement of musical production "Violence, What can a person do?" at Hamline University Minutes - Stillwater Town Board, August 10, 1996 Metropolitan Council calendar of meetings , . . . STILL WATER CITY COUNCIL MINUTES Regular Meeting August 1, 1995 The Meeting was called to order by Mayor Kimble. 4:30 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Finance Director Deblon Police Chief Beberg Fire Chief Ness Public Works Director Junker Building Official Zepper City Clerk Weldon Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier STAFF REPORTS 1. Finance Director- Finance Director Deblon updated Council on the proposal to Colonial Craft to relocate in Stillwater. City officials will meet with Colonial Craft on August 9 at 3:00 p.m. .It .w . Motion by Councilmember Thole, seconded by Councilmember Zoller to set budget meetings for 5 p.m. on August 22 and 23 with an additional meeting on August 24 if necessary. All in favor. 2. Police Chief - Police Chief Beberg updated Council on Lumberjack Days activities. 3. City En~ineer - Motion by Councilmember Cummings, seconded by Councilmember Bealka to direct staff to obtain quotes on the purchase of a street sweeper, with alternate price to include flush truck trade-in. All in favor. . , Stillwater City Council Minutes . Regular Meeting August 1, 1995 4. Fire Chief - Motion by Councilmember Thole, seconded by Councilmember Zoller to authorize staff to solicit contributions for a rescue boat. All in favor. 5. Building Official- Building Official Zepper distributed the monthly building report. 6. City Coordinator - Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the purchase of additional memory for an Administration Department computer. All in favor. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution designating the area at the intersection of Chestnut and Second Streets as no-parking. (Resolution 95-166) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble . Nays - None . Motion by Councilmember Thole, seconded by Councilmember Zoller to designate, in concept, the intersection of Laurel (McKusick) and Owens Street be signed "no parking" and to direct staffto notify businesses in the area of the intent. All in favor. "i'" . RECESS Council recessed until 7:00 p.m. MAYOR ATTEST: CITY CLERK Resolutions: 95-166 - Designating no parking at intersection of Chestnut and Second 2 . I v . . . STILL WATER CITY COUNCIL MINUTES Recessed Meeting August 1, 1995 The Meeting was called to order by Mayor Kimble. 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Engineer Eckles Community Development Director Russell Consulting Engineer Moore City Clerk Weldon Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier APPROV AL OF MINUTES Council noted the following corrections- to the minutes: July 11, regular meeting, page 3, delete "Accessible Space, Inc." and insert "Junker Sanitation"; July 11, recessed meeting, page 1, delete "Gary Moelter"; July 18, page 3, item 5, delete "preliminary". Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the minutes of July 11, 1995, Regular, Recessed and Executive Session; and July 18 Regular Meeting, as amended. All in favor. "". PETITIONS. INDIVIDUALS. DELEGATIONS AND COMMENDATIONS Joanne Loer, 1114 North William Street, addressed Council regarding the Good Samaritan project and neighborhood concerns. Bob Kent, 624 West Wilkins, presented a request for payment of attorney fees related to the Good Samaritan project. Council directed the letter to City Attorney Magnuson. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the consent agenda of August 1, 1995, with an additional item: Request to hang banners - St. Mary's Wild Stillwater City Council Minutes Recessed Meeting August 1, 1995 Rice Festival; AAUW Valley Antique Show; and American Education Week, and including the following: 1. Resolution 95-165 Directing Payment of Bills. 2. Submit claim against City to insurance carrier. 3. Approving temporary 3.2 on-sale license - St. Croix Merchants, softball tournament. 4. Utility bill adjustments. UNFINISHED BUSINESS 1. Update: Fence permit at 1213 South Fifth Street. Community Development Director Russell updated Council on the fence permit at 1213 South Fifth Street. Jane Haas and Lloyd Goble addressed Council on the issue. Council took no action. 2. Possible second readinf: of an ordinance amendinf: the City Code. Fence Ref:ulations. Motion by Councilmember Thole, seconded by Councilmember Bealka to include language in the City Code-stating a fence permit is valid for 12 months from date of issuance. All in favor. Motion by Councilmember Thole, seconded by Councilmember Bealka to have a second reading of Ordinance 815 amending the City Code, Fence Regulations. All in favor. Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None "" , (Council recessed at 8:10 p.m. and reconvened at 8:25 p.m.) 3. A'pprovinf: final plat for 11 lot sinf:le-family subdivision located on the North side of Boutwell Road. west of County Road 12. Wildwood Pines 5th Addition. Bill Lecuyer. applicant. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution approving the final plat, Wildwood Pines, 5th Addition (Resolution 95- 167) Ayes- Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 2 '-", . . .! L' . . . Stillwater City Council Minutes Recessed Meeting August 1, 1995 4. Brown's Creek Watershed Management Organization - Request for funding Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the request for $11,100 for hydrologic/hydraulic study of Brown's Creek, contingent upon receiving proportional funding from other municipalities. Ayes - 4; Nays - 1, Cummings. NEW BUSINESS 1. Approving Wine License - Laurel Street Inn. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt the appropriate resolution approving a wine license for the Laurel Street Inn. (Resolution 95-168) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 2. Possible appointment - Solid Waste Advisory Committee. Motion by Councilmember Bealka, seconded by Councilmember Zoller to appoint Julie MacSwain and Diane Kruse to the Solid Waste Advisory Committee. Ayes - 4; Nays - 1, Thole. 3. Possible Appointment - Library Board Motion by Councilmember Cummings, seconded by Councilmember Thole to appoint Pat Lockyear to the Library Board for a three year term. All in favO,rl . 4. L.I. 310 - 1995 Sidewalk Improvements Motion by Councilmember Bealka, seconded by Councilmember Cummings to adopt the appropriate resolution accepting the bid and awarding the contract to Bailey Construction for 1995 Sidewalk Improvements, L.I. 310. (Resolution 95-169) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution accepting the proposal and approving the agreement with Bailey Construction for sidewalk removal for 1995 Sidewalk Improvement Project (Resolution 95-170) 3 , . Stillwater City Council Minutes Recessed Meeting August 1, 1995 . Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt the appropriate resolution accepting the proposal and approving the agreement with Bailey Construction for sod restoration for the 1995 Sidewalk Improvement Project (Resolution 95-171) Ayes - Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 4. Reapportionment and reassessment for PID#9032-3025 Gary Howe, property owner, requested the issue be tabled to August 15. Motion by Councilmember Thole, seconded by Councilmember Cummings to table the issue of reapportionment and reassessment for PID #9032-3025 to August 15. All in favor. COMMUNICA TIONS/REOUESTS Mayor Kimble read a letter from Lorie Linder thanking the City for the Three Dog Night Concert. Council directed the City Clerk to forward the letter to the LJD Festival Association. . COUNCIL REQUEST ITEMS "'r ." Motion by Councilmember Cummings, seconded by Councilmenlber Zoller to issue a stop work order on the Lumber Baron's Hotel until process issues are resolved by the Heritage Preservation Commission and City staff. Ayes - 0; Nays - 5. Council Directed Community Development Director Russell, Councilmember Zoller, and City Attorney Magnuson to attend the Heritage Preservation Commission meeting and report back to Council. Council directed City Attorney Magnuson to prepare a report on the process for inclusion in Council packet for the August 15 meeting. STAFF REPORTS (Continued) City Coordinator Kriesel reminded Council of the Boards and Commissions picnic on August 27. 4 . . . . Stillwater City Council Minutes Recessed Meeting August 1, 1995 ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn the meeting at 9:45 p.m. All in favor. MAYOR ATTEST: CITY CLERK Resolutions: 95-165 - Directing Payment of Bills 95-167 - Approving final plat, Wildwood Pines, 5th Addition 95-168 - Approving wine license - Laurel Street Inn 95-169 - Accepting bid and awarding contract to Bailey Construction for 1995 Sidewalk Improvements, L.I. 310 95-170 - Accepting proposal and approving agreement with Bailey Construction for sidewalk removal for 1995 Sidewalk Improvement Project "" 95-171 - Accepting proposal and approving agreement with Bailey Construction for sod restoration for 1995 Sidewalk Improvement Project 5 . . Ie '"," LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 95-172 AT&T A T & T Wireless Abrahamson Nurseries ACE Hard ware Action Rental American Linen Supply American Structural Metals BWBR Buckley, John Burmaster, Russell CAD Warehouse Capitol Communications Century Power Clarey's Copy Cat Printing Courier Cy's Del's E R Berwald Roofing Co Emergency apparatus Equipment Supply Erickson Post Express Photo Fire-Guard Sprinkler Service Flail-Master . Franklin Drywall Fred's Tire G & K Services George W Olsen Construction Gerlach Service Glen Johnson Construction Goodwill Industries Gopher State One-Call Gordon Iron & Metal Huntingdon J J C Recycling Kangaroo Self Storage Kimble, Jay Lake Management Lawson Products Legislative Associates M I I Life. Magnuson, David Metropolitan Waste Control Com Miller Excavating Miller Excavating MN Dept of Public Safety MN U C Fund Mogren Sod Moore, Timothy Motorola Long Distance/Equip Rental/Maint Pager Service/Mobile Phone Plants/Shrubs-Pioneer Park Marking Paint/Water Hoses Cement Towel Service UBC Building City Hall Expansion Remove/Install Emergency Equip Janitorial Services Drawing Board Radio Repair Gas Cap Recharge Fire Extinguisher Envelopes Legal Publications Uniforms Trimmer Repair UBC Building Booster Hose Repair Service Calls Gasoline/Diesel Film Processing UBC Building Mower Blades UBC Building Tire Repair Uniform Cleaning UBC Building Mower Pins UBC Building Recycling Utility Locates Iron-Horse Shoe Stakes Compaction Test/Soil Analysis Recycling Storage Rental Pictures Weed/Algae Control Miscellaneous Supplies Consultant Services Term Life Insurance Legal Services SAC/Sewer Charge Rock-Levee UBC Building Conference-Seim/Eddy Unemployment-Axdahl Sod Mileage Radio Repair 203.21 175.35 1,046.11 316.14 112.89 27.70 4,950.00 8,297.09 3,050.00 340.00 679.00 134.88 6.73 45.80 68.30 70.01 613.95 53.30 18,000.00 67.60 884.54 3,956.50 7.80 8,820.00 59.55 16,470.00 13.57 1,061.40 6,303.99 3.58 9,900.00 2,085.37 20.00 59.11 1,315.00 12,098.05 176.00 12.63 547.00 69.15 2,895.00 1,266.33 7,490.29 89,158.85 2,906.25 5,400.00 50.00 8.04 303.94 47.40 332.00 '\I, f ; Nardini Fire Equipment Nat'l Fire Protection Association Northern Hydraulic Oak Park Heights, City of On Site Sanitation Personnel Decision Inc Peterson Seed Polar Chevrolet Polfus Implement Pony Express Reloads Quantum Labs R W Kirchner Radissin Hotel Reeds Sales & Servie Roettger Welding S M Hentges Schield Construction Schwantes Heating & Air Cond Short Elliot Hendrickson S ports Technology St Croix Animal Shelter St Croix Car Wash St Croix Office Supplies Steenberg-Watrud Construction Stillwater Motors Stillwater Towing Streicher's Synder Drug T A Schifsky Tautges Redpath & Company U S West Cellular Valley Auto Viking Office Prod ucts Viking Safety Products W T Simonet Plumbing & Heating Wagers Business Systems Warning Lites Washington County Recorder Watson, Dennis Weldon, Morli Wybrite MANUAL CHECKS-JULY 1995 Banner Fireworks Display Junker Sanitation Blue Cross/Blue Shield of MN U S Postmaster ADDENDUM TO BILLS Anderson Heating Inc Kimble, Jay Fire Exit Inspections Code Books Repair Part Sewer Hookup Charge Portable Restrooms Written Exams Lawn Seed Transmission Testing Mower Repair Ammunition Utility Gloves Appraisals Housing-Seim/Eddy Weed Whip Stair Repair-Main St Final Pay #8-LI 285 Payment #2-LI 305/308 UBC Building Engineering Services Lok Post Boarding Fees Car Washes Office Supplies UBC Building Repair Parts Towing Services Emergency Lights Bags/Film/Batteries Asphalt/Tack Oil Professional Services Mobile Phone Repair Parts Office Supplies Oxygen Sensor UBC Building '" '. Lap Top Computer System Barricades Recording Fees Programming Services Transfer Fee/Milage Computer Maintenance July 4th Fireworks July 1995 Payment July 1995 Payment Postage- Billing/Meter /N ewsletter Refund-Heating Permit Mileage " 72.41 126.15 45.78 150.00 1,519.23 300.00 287.55 124.61 599.70 101.71 34.72 1,750.00 251.28 126.26 170.00 31,028.08 16,354.96 7,200.00 4,047.60 548.68 248.25 25.50 186.33 87,300.00 94.96 101.18 19.87 61.25 804.67 1,200.00 54.17 301.49 160.45 141. 65 3,375.00 5,186.55 460.35 127.00 480.00 3.50 334.00 . . 16,000.00 90,000.00 7,186.31 2,492.96 55.50 27.00 . . . I. ~ .. MN Dept of Revenue Northern States Power Treadway Graphics U S West Sales/Use Tax Gas/Electric DARE Supplies Telephone Adopted by the City Council this 15th day of August, 1995. APPROVED FOR PAYMENT ~1 I TOTAL: 248.00 2,983.78 1,737.36 1,055.39 -------------- -------------- 499,270.59 -------------- -------------- . . . ..., RESOLUTION NO. 95- APPROVING PERMANENT EMPLOYMENT OF MARGARET SEIM AS SECRETARY DISPATCHER II BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the permanent employment of Margaret Seim as Secretary Dispatcher II from and after August 16, 1995, having served a probationary period of six months, is hereby approved. Adopted by Council this 15th day of August, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk ,,~. .. , RESOLUTION NO. 95- APPROVING PERMANENT EMPLOYMENT OF JENNIFER BRUNER-EDDY AS SECRETARY DISPATCHER I . BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the permanent employment of Jennifer Bruner-Eddy as Secretary Dispatcher I from and after August 16, 1995, having served a probationary period of six months, is hereby approved. Adopted by Council this 15th day of August, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk . "I. . . . CONTRAC'l'OR' S LICENSE APPLICATION FORM CITY OF STILLWATER 216 NORTH FOURTH STREET . STILLWATER, MINNESOTA 55082 612-439-6121 ~ OF MINNESOTA ) .... OF .WASHINGTON ) To the Council of the City of Stillwater, in said County and State; The undersigned hereby applies for a license to carry on the business of: (check one of the following) General Contractor Masonry and Brick Work Roofing ~Moving and Wrecking Buildings Sign Erection (construction & repair including billboards and electrical signs) Excavators Tree trimmers Plastering, stucco work, sheetrock taping Landscapers Sandblasters Fencing Insulation Wallboard Insulation Waterproofing Ceramic tile installers Cabinet Makers Painting Combination Window Installers ~ Fire Protection Systems Others - please explain Installation of swimming peols . . , ~Jr~ I~ '. HAVE BEEN LICENSED IN THE FOLLOWING CITIES: < + Il..{. l- ~ 7' .e.p." IN THE CITY OF STILLWATER AND SAID COUNTY AND STATE FOR THE TERM ENDING > 19tJL SUBJECT TO THE LAWS OF MINNESOTA AND THE ORDINANCE OF THE CI~~ AND $4ctY60, AS THE LICENSEE FEE THEREFORE. ; DATED: ~ u,S T ILl , 1~.s SIGNED :~ }A~~ - I-h- ?' .... TITLE f(.l-e~IIO--'7' HOp. {94::::.. lIVe. PLEASE COMPLETE ATTACHED FORMS ADDRESS :2.. .2.. 6 ,] j( n . A v ~ so () II '( f' () /!. r PHONE NO. l-J.3 1- 0 S 4 ~~ + t./..3 0 2 <g () <j INSURANCE REQUIREMENTS - ORDINANCE NO. 703 CHAPTER 41.01, SUED. 3 OF THE STILLWATER CITY eE. APPLICATION FOR SUCH LICENSE SHALL BE MADE TO THE CITY COUNCIL AND SHALL BE GRANTED . . THE COUNCIL UPON PROOF OF APPLICANT'S QUALIFICATIONS THEREFORE, AND UPON FILING WITH THE TY CLERK A CERTIFICATE OF INSURANCE EVIDENCING COMPREHENSIVE LIABILITY OF INSURANCE, INCLUDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE WITH COMBINED SINGLE LIMITS OF AT LEAST $300,000, HAVING NO EXCLUSIONS FOR EXPLOSION, COLLAPSE OR UNDERGROUND COVERAGE. SUCH CERTIFICATE OF INSURANCE MUST PROVIDE FOR NOTICE TO THE CITY OF CANCELLATION OF THE SAME BY THE ISSUING AGENT. INCLUDING ORDINANCES NOS. 448, 504, 537 AND WORKER'S COMPENSATION INSURANCE AS REQUIRED BY THE LAWS OR REGULATIONS OF THE STATE OF MINNESOTA. General Contractor CONTRACTOR · S LICENSE APPLICATION FORM CITY OF STILLWATER 216 NORTH FOURTH STREET . STILLWATER, MINNESOTA 55082 612-439-6121 \/~ -'.OF MINNESOTA ) _x OF WASHINGTON ) To the Council of The undersigned hereby x Masonry Roofing Moving and Wrecking Buildings Sign Erection (construction & repair including billboards and electrical signs) Excavators Tree trimmers Plastering, stucco work, sheetrock taping Landscapers Sandblasters Fencing Insulation Wallboard Insulation Waterproofing Ceramic tile installers Cabinet Makers Painting Combination Window Installers . Fire Protection Systems others - please explain Installation of swimming peols " HAVE BEEN LICENSED IN THE FOLLOWING CITIES: St. Cloud. Anoka. Coon Rapids Sartell, Sauk Rapids, LeSauk Township, St. Cloud. Township .~..i.. "" /" DATED: July 6, "_;:1995 JULY 1~ (ONE YEAR) HEREWITH TENDERS IN THE CITY OF STILLWATER AND SAID COUNTY AND STATE FOR THE TERM ENDING lse6, SUBJECT TO THE LAWS OF MINNESOTA AND THE $40:-00, AS THE LICENSEE FEE THEREFORE. SIGNED , . Construction Ltd TITLE President PLEASE COMPLETE ATI'ACHED FORMS ADDRESS 2 5 8 1 CO. Rd . 7 4 PHONE NO. ( 6 1 2) 252 - 7 345 St. Cloud, Mn INSURANCE REQUIREMENTS - ORDINANCE NO. 703 CHAPTER 41.01, SUBD. 3 OF THE STILLWATER CITY CODE. APPLICATION FOR SUCH LICENSE SHALL BE MADE TO THE CITY COUNCIL AND SHALL BE GRANTED eHE COUNCIL UPON PROOF OF APPLICANT'S QUALIFICATIONS THEREFORE, AND UPON FILING WITH THE CLERK A CERTIFICATE OF INSURANCE EVIDENCING COMPREHENSIVE LIABILITY OF INSURANCE, UDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE WITH COMBINED SINGLE LIMITS OF AT LEAST $300,000, HAVING NO EXCLUSIONS FOR EXPLOSION, COLLAPSE OR UNDERGROUND COVERAGE. SUCH CERTIFICATE OF INSURANCE MUST PROVIDE FOR NOTICE TO THE CITY OF CANCELLATION OF THE SAME BY THE ISSUING AGENT. INCLUDING ORDINANCES NOS .448, 504, 537 AND WORKER'S COMPENSATION INSURANCE AS REQUIRED BY THE LAWS OR REGULATIONS OF THE STATE OF MINNESOTA. AIICr 4-95 FRI 8:24 - CITY OF STILLWATER FAX NO, 6124390456 P,Ol *$ , . f ~' ~ '.t''''' ~.~-_, ~~~y~ ~?i~"'r~~"O~.~'" ,.', .' -:-' " ~~~~~ fi..( -:: .~'_-_.- ~'~:"~.>'~"'~'~r." .. ,~.. iiIA""" -~. r/1';Lfl.hl ~._. .....- ~c:?~.;:'.'~ ~.:' ~.. ~~''L.;;;...~";......._,,......;.= . CONTRAC'l'OR I S LICENSE APPLICATION FORM CITY OF STlLLlI'AT!.ll 216 NORm FOURTH STREET . STIX.LlilATG__ JDENESOTA 55082 612-439-6121 STAn OF lUNNESOTA > COUNTY OF ltASBINGtON ) To the Council of the City of Stillwater, in said County and State; The undersigned. hereby applies for a license to carry on the businGss of: (check one of the following) General Contractor Masonry and Brick Work Roofing Mov~ng and W~eckin9 Buildings .~ Sign Erection (construction' repair including pillboa~ds and electrical signs) Excavators Sandblasters Tree trimmer$~~~~~ /~.)<-J ..!"'}/Ij ,// f) 2::> Lands capers./ ~ -$ v :5{ S-~~ S? Fencing 0~ .~~~ A~$ --J wallboar~~.~~~ ~ \;~ 7'" ~ Ceramic ti ~~stalle~~ ~91 51 vtlt.\ Painting . Installation of swimming pools Plastering, stucco work, sheetrock taping Insulation Waterproofing Cabinet Makers Combination Window Installers Fire Protection Sy~tem5 Others - please explain HAVE BEEN LICENSED IN TIm FOLLOWING CITIES: /lJ. IJ./$'", Ltl~ Pdt.k, Ih~ I / Sr. /4// -1 SC-U->Zf ~f~ / I 7 ~_ PLEASE COMPLETE A'rI'ACH&D FORMS IN THE CITY OF STILLWATER AND SAID COUNTY AND ST1\.TE FOR THE TERM ENDING ff , o~ (ONE~ YEAR 19L1Z, SUBJECT TO THE LAWS OF MINNESOTA 1UID THE ORDI~F~ CITY. ~~'BE~ TE ER . $40.00, AS THl!: LICENSEE FEE TliEREFORE. //14 r5 -;u- . ) DATED: 8- B , 1~5. SIGNED' /Let. MS, TITLE 4t! dS: _ , ADDRESS 7"/t?- 93roi rl!/~ ?tf6 -,5sL/S- PHONE NO. INStm1\NCE REQUIREMENTS - ORDINANCE NO. 703 CHAPTER 4J..01, SUBD. 3 OF THE STIIJ:.WATER CITY CODE. ~~LlCATION FOR SUCH LICENSE SHALL BE MAD! ~ THE CITY COUNCIL AND SHALL BE GRANTED BY THE COUNCIL UPON PROOF OF APPLICANT I S QUALIFICATIONS THEREFORE, AND UPON FILING WITH ~ CI'l'Y CLERK A CERTIFICATE OF INSURAN~ EVIDENCING COKPREHENSIW LIABILITY OF INSURANCE, INCLUDING PllODUCTS AND COMPLETED OPERATIONS COVEllAGE WITH COMBINED SINGLE LIMITS OF AT LEAST $300,000, HAVING NO EXct,USIONS FOR EXPLOSION, COLLAPSE OR UNDERGROUND COVERAGE. SUCH CERTIFICATE OF INSURANCE MUST P:ROVIDE FOR NOTICE TO THE CITY OF CANCELLATION OF THE SAME BY '!'HE ISSUING AGENT. INCLUDING ORDINANCES NOS. 44R _ ~04 _ 1:i~7 1ll\1T'l Wn'D1l'"G'D' C! 1"""'OO~T~1\"''''''~, . ---- L-.t. , ." CONTRACTOR I S LICENSE APPLICATION FORM CITY OF STILLWATER 216 NORTH FOURTH STREET . STILLWATER, MINNESOTA 55082 612-439-6121 ) ~ OF MINNESOTA ) .-_ OF WASHINGTON ) To the Council of the City of Stillwater, in said County and state; The undersigned hereby applies for a license to carry on the business of: (check one of the following) - -X- -X- General Contractor 14.41;(5 JL Masonry and Brick Work Roofing Moving and Wrecking Buildings Sign Erection (construction & repair including billboards and electrical signs) Excavators Tree trimmers Plastering, stucco work, sheetrock taping ~ /11'1 JA/.s(}/btNC-~ ~'~J7~tC - /0 JIJ-fJ-.c. ;14J4J J &JJ 8 3 -95 - #AJJ~J 8-3 -9570 dJ.1 SJ.,flw"k/L _ Landscapers ,r~~. Sandblasters ~~~.~: Fencing Insulation Wallboard Insulation Waterproofing Combination Window Installers ~~ Ceramic tile installers -K- Painting Cabinet Makers , Installation of swimming peols Fire Protection Systems " IN THE CITY OF STILLWATER AND SAID COUNTY AND STATE FOR THE TERM ENDING 19~, SUBJECT TO THE LAWS OF MINNESOTA AND THE $40.00, AS THE L~ FEE THEREFORE. DATED: ,~ , 19J5 :;/) '//1fF ~~ SIGNED ~ j ;f-~ S PLEASE COMPLETE ATTACHED FORMS TITLE c:?tu~ ADDRESS llt)? &:"KA./S 4t/~ sJfJJ/r-r/<<: PHONE NO.' 6/2- (771-9'1'DS) INSURANCE REQUIREMENTS - ORDINANCE NO. 703 CHAPTER 41.01, SUED. 3 OF THE STILLWATER CITY CODE.' APPLICATION FOR SUCH LICENSE SHALL BE MADE TO THE CITY COUNCIL AND SHALL BE GRANTED ~ COUNCIL UPON PROOF OF APPLICANT'S QUALIFICATIONS THEREFORE, AND UPON FILING WITH THE CLERK A CERTIFICATE OF INSURANCE EVIDENCING COMPREHENSIVE LIABILITY OF INSURANCE, ING PRODUCTS AND COMPLETED OPERATIONS COVERAGE WITH COMBINED SINGLE LIMITS OF AT LEAST $300,000, HAVING NO EXCLUSIONS FOR EXPLOSION, COLLAPSE OR UNDERGROUND COVERAGE. SUCH CERTIFICATE OF INSURANCE MUST PROVIDE FOR NOTICE TO THE CITY OF CANCELLATION OF THE SAME BY THE ISSUING AGENT. INCLUDING ORDINANCES NOS. 448, 504, 537 AND WORKER I S COMPENSATION INSURANCE AS REQUIRED BY THE LAWS OR REGULATIONS OF THE STATE OF MINNESOTA. ~.. . 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION August 10, 1995 RE: Stillwater, Minnesota S.B. Area Utility Improvements L.I. 285 SEH No. A-STILL3033.00 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Attn: Klayton Eckles Dear Klayton: . Attached are two copies of Application for Payment No.8 and Final from S.M. Hentges for the S.E. Area Improvements. Also attached are copies of the IC-134 and Lien Waivers. This application is in the amount of $31,028.08. We have reviewed the project with representatives from the City of Stillwater and have found that the project conforms to the intent of the plans and specifications. We would recommend that the City of Stillwater approve this eight and Final Application for Payment in the amount of $31,028.08 from S.M. Hentges and accept the improvements for maintenance. If you have any questions, please contact me at 490-2019. Barry C. Peters Project Manager f\ cu: pt'1;J l:r (J 11'1 W\ e;rJ-( ,2.f;~o L.\)'\\ \;> .,J fA ~ ~ A OU hlL.h... A L,.. ~(.,-~,,^m!?VO NO AVT~It.I""t.IN:t. t:/N p(U:iS~l" A\!"1. \ o7-~""'" ..< os:( ~;J } I \-J ~Y'I\OU"" \ t\...^~;-bJ '''t <oj , Sincerely, {S,yC {) 1- tlo Attachments . SHORT ELLIOTT HENDRICKSON ING. MINNEAPOLIS. MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER RESOLUTION 95- ACCEPTING WORK AND ORDERING FINAL PAYMENT SOUTHEAST AREA UTILITY IMPROVEMENTS, 1.1. 285 WHEREAS, pursuant to a written contract signed with the City on January 4, 1994, S. M. Hentges and Sons, Inc., has satisfactorily completed the improvement of sanitary sewer, watermain, storm sewer and street improvements and appurtenances in accordance with such contract, NOW THEREFORE, BE IT RESOLVED BY THE CITY OF STILL WATER, MINNESOTA. The work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the fmal payment on such contract, taking the contractor's receipt in full. Adopted by the Council, this 15th day of August, 1995. Jay Kimble, Mayor Attest: ",Ii." '" , Modi Weldon, City Clerk . . . .. . STAFF REQUEST ITEM ~ DEPARTMENT . . ~~k< f)~ /s-- 9s-' MEETING DATE DESCRIPTION OF REQUEST (Briefly outline what the request is): R p t cJ ~. fa f- ro A.JtR <? hA-S'-e ;<;) #PcU ~f/ f11 0 (..V evQ 70 J?rl;9C ~ ~v(? ,(lJec F<-e "1 ,Ot1 (..V '-L OYl"€... \ FINANCIAL IMPACT (Briefly outline the C05T, if any, that are associated with this request and the proposed source of the funds neededtQ fund the request) C~..5r GSf: tI::J/O~ ~- /.J:?t:'Jh~e/: /)V/9//A'~/;. /~ ../ J?7~ e~ , ADDITIONAL INFOR}~TION ATTACHED: YES NO~ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: -- -/~ ~ DATE: 8'-~-~r - I . . . .... MEMORANDUM DATE: Mayor and City Council p~ TO: Diane Deblon, Finance Director FROM: Fire Contracts RE: August 10, 1995 Attached as Exhibit A is a cost allocation for the fire contracts based on the five-year averaging. Exhibit B is a detailed five-year averaging schedule for each township that was used in the calculation of the amounts. 1994-95 Actual Contract 1994 Actual Cost Allocation Grant Township May Township Stillwater Township 71,369 44,748 62,076 76,010 44,885 66,635 Percent Increase Allocation Based on 1995 Bud~et 6.5Q% .31% 7.34% 77,300 45,646 67,765 I would recommend the 1995 - 1996 fire contracts be increased to the 1994 Actual Cost Allocation amounts. This would be a contract amount of$76,010 for Grant Township, $44,885 for May Township, and $66,635 for Stillwater Township. . . . - y AVERAGE fOUL lIRE RUIS tttttttttttttttttttttttttttttttttttttttttttttttt ttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttt :1 COSf or rIRI PROflCfIOR ttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttt ------------------------ ------------------------ . -' --h-.fotar-~-..--.-.-.~....-._.._._-:-"""T---:--.-..l&re~lfI77-fGrr;-0n---.~-..-_:_-.--.~.~-~~...~.....h.--.-._._.--.-.n-. ..- ...--.--------.----. . . . . " . . . rOllSHIP COlrRAcr AIGnlrS Grant rOlnship $71.369 $77.399 (1) fhe cost allocation is derived by Kay rovnship $44.748 $45,646 lultiplying the total fire protection "'s ei n, ale'f f oli"ii"shTp..-Q.--.--.--------.-...-----....$ 61';"-; G-~'- "$G7~'7 6"5-----...---.....- ...-..--.......-.-..---..----...-......-....... coSt' -b fe-a c h-- SerY i i: Car eTs'--c"oibTiled- -.--------~~ five year average. rotal oi~bh~gG.D --~:~::: .:.:.:::: . :: :: .: ::::;';;'tl.Eii~\l;l ;i,;i~~;.;~Jlti~t;i~l~rI1~I!"~;:i~j;~;~!~. ;~J~ hi. ...! ~~ {i.. . ...l ~ ~~. ... .. .. SCHEDULE A, lIRE RUNS Stillwater City Grant Town 432 63 349 52 :1 r :/ I Still va terC i ty Grant Townsbip Kay Townsbip Stillwater Township ". -.-',. " ", .-_-..,.c.:-....-..,. ':,:<: ..':::." t .... ......'.'......" ",. . ,----,' -- .., _.......', '...............'..... ..,.._...._..-.,.,...,-,...-..'....".._-... ..... .....- .-.,'- .... ", .......'. '--'--',',""',' i...64.52 \i\ 15.06 r ..... 8.0H 12.40\ Net Tal Net Tal Net Tal Net Tal Net Tal i. Capac ityC apac ityCap ac ity C apac rrrrapac ny- $1h292 $10,903 $10,020 $10,145 $10,120 $10,272 <$2.403 .. $2,509 $2,398$2.304 $2,430 $2,372 $1~279 $1,262 $1,335 $1,295 $T;15f---Tf.148 $1,979 $2,140 $1,994 $1,926 $2,012 $1,821 SCHBDULE B. GROSS i NBT TAl CAPACITY t t Total .pJ00.eu ..P........ $IS, H3 .. S16,814 .$15,747 . Sl5,J71~rr;-9T9-$rr;of3 . ..'. ..':....-,.'...:-...; -".,--,.:-:.-,'--:. :.:- . ......:: . ::.:::.. - .._~..; '~'-~:'~:-~.:::';;'';''-'--:..-:;';:'~:-........;.. .'-_:-"".".":': "-"1_,:_;'. SCHEDULB C. . ESfIKAfED POPULAfIOl Stillwater City - Grant fovnship Townshi r SCHBDULB D, &SfIHATBD HOUSBHOLDS Stillwater .-----Gia nt.foiilsbTp.---....-- .1 Kay fownship , _..___StillwatH_~wDsm t. t t:.. 72.19\ 4,211 ...../11-16\/. --':~'651' .... . ... ..:.. J. 24 t/ .. .42 3i> 9;4it.. 549< 558:2 5447.5259 5246 5105 8 6r-~]3"3"- ~T8-aff------80f-' 536.>526512 ..... ..501 574 7il.. .730i697668 651 Total 100,00\ 5,834 . ~....~.~...... ._. _. _." ,._. _0' _..,_.__.____..___...~~_ __._....._..__...__..____. --t- - 67 f' Ol'--Ift r u At"----..'..' tt 60\ or ACTUAL . ~------.'----- -- . . , DONALD L. BEBERG .CHIEF OF POLICE . . illwater '~ ~\ THE BIRTHPLACE OF MINNESOTA TIMOTHY J. BELL CAPTAIN POLICE DEPARTMENT M E M 0 RAN DUM TO: MAYOR KIMBLE AND THE CITY COUNCIL FROM: D.L. BEBERG, CHIEF OF POLICE DATE: AUGUST 11, 1995 RE: COUNCIL AGENDA ITEMS - AUGUST 15, 1995 CARLA CINCOTTA, OUR NEWEST POLICE OFFICER WILL BE AT THE 7:00 MEETING TO BE SWORN IN AND INTRODUCED TO THE MAYOR AND COUNCIL. UNDER THE CONSENT AGENDA: MARG SEIM HAS COMPLETED HER 6 MONTHS PROBATION (FEBRUARY 16 - AUGUST 15) IN HER NEW CLASSIFICATION AS "SECRETARY DISPATCHER II" AND JENNIFER EDDY HAS COMPLETED HER 6 MONTHS PROBATION (FEBRUARY 16 - AUGUST 15.) AS "SECRETARY DISPAtCHER I". BOTH OF THEM ARE DOING AN EXCELLENT JOB AND I ASK THAT THE APPROPRIATE RESOLUTIONS BE PASSED TO CERTIFY THEM AS PERMANENT FULL-TIME EMPLOYEES OF THE DEPARTMENT. DURING ONE OF THE LAST STORMS, THE CIVIL DEFENSE SIREN LOCATED AT THE WATER TOWER AT LILY LAKE SCHOOL TOOK A DIRECT HIT BY LIGHTENING. IT, ALONG WITH THE RADIO REMOTE CONTROL THAT OPERATES IT HAS TO BE REPLACED. THE COST ESTIMATE IS $1,800.00. A~ THE TIME OF THIS MEMO, ROB MCGARRY WAS CHECKING TO SEE IF THERE WAS iNSURANCE COVERAGE ON IT, AND IF SO, HOW MUCH WOULD BE COVERED. I AM ASKING PERMISSION TO REPLACE IT, REGARDLESS IF THERE IS INSURANCE COVERAGE ON IT OR NOT. WE NEED TO HIRE A PART-TIME PERSON TO TAKE ANIMALS TO THE ANIMAL SHELTER IN AFTON DURING THE EVENING HOURS TO GET THEM OUT OF THE POLICE GARAGE. WE HAVE BEEN GETTING MORE COMPLAINTS ON THE BARKING THAT GOES ON AFTER THEY ARE PLACED IN THE GARAGE AND THEY MUST AT TIMES DISRUPT MEETINGS BEING HELD IN THE COUNCIL CHAMBERS. LAST WEEK A DOG JUMPED ON ONE OF THE 1995 SQUAD CARS AND PUT SEVERAL SCRATCHES ON IT AS THERE WASN'T ANY PLACE TO. PUT THE DOG UNTIL THE NEXT DAY. (IT WAS TOO LARGE TO PUT IN A CAGE). I WOULD LIKE TO APPROACH BOB HAMBLE WITH DICK SCHMIDT AS AN ALTERNATE, TO DO THIS. IT WOULD NECESSITATE THEM DRIVING THIS DEPARTMENTS C.S.O. TRUCK. HAMBLE IS CURRENTLY BEING USED BY TIM THOMSEN (PARKS DEPARTMENT) TO CLOSE THE PARKS AT NIGHT AND IS HIGHLY RECOMMENDED BY TIM. BOTH OF THESE PEOPLE ARE CURRENTLY ON THE CITY PAYROLL SO THAT "PAPER WORK" HAS BEEN TAKEN CARE OF. (SCHMIDT WAS OUR PART-TIME PARKING OFFICER BETWEEN GLASER AND SPENCER). I ASK THAT WE PAY HIM $25.00, AS A TRIP WILL TAKE ABOUT 2 HOURS. THERE IS MONEY AVAILABLE IN THE PART-TIME BUDGET. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 THE FOLLOWING ITEMS ARE FOR YOUR INFORMATION: WE ARE TAKING BIDS ON THE 2 USED SQUAD CARS WE JUST REPLACED WITH 1995 UNITS. DOLLAR FIGURES WILL BE BROUGHT TO A COUNCIL MEETING BEFORE ANYTHING IS SIGNED/FINALIZED. STAFF WAS DIRECTED TO MEET WITH THE CHAMBER AND THE RETAIL LIQUOR ASSOCIATION. THIS IS "IN THE WORKS" AND.WE SHOULD BE GETTING THE MEETING TOGETHER SHORTLY. A LETTER OF CONCERN WAS SENT TO CITY AND COUNTY OFFICIALS BY JESSE KROESE REGARDING THE DROWNING INCIDENT OFF THE LEVEE WALL IN JUNE OF THIS YEAR. CHIEF NESS AND I REPLIED WITH A 1 1/2 PAGE LETTER EXPLAINING PROCEDURES AND FUTURE PLANS AS THEY APPLY TO OUR RESPECTIVE DEPARTMENTS REGARDING RESPONSES TO THESE TYPE OF INCIDENTS. A COpy OF THIS LETTER IS AVAILABLE, IF YOU SO DESIRE. 95-54 '''r 'f . . . . DONALD L. BEBERG elEF OF POLICE iIlwater '~ ~ ~ ' THE BIRTHPLACE OF MINNESOTA TIMOTHY J. BELL CAPTAIN POLICE DEPARTMENT M E M 0 RAN DUM FROM: D.L. BEBERG, CHIEF OF POLICE TO: MAYOR KIMBLE AND THE CITY COUNCIL DATE: AUGUST 15, 1995 RE: ADULT INVESTIGATORS POSITION WE WERE GETTING TO THE ORAL PART OF THE ADULT INVESTIGATORS POSITION THAT HAS BEEN FILLED ON A TEMPORARY BASIS FOR THE PAST 6 MONTHS BY DAVIN MILLER SINCE DOUG SWANSON LEFT THE DEPARTMENT ON A MEDICAL RETIREMENT. . THERE WERE TWO CANDIDATES THAT FILED FOR THE POSITI~N OPENING. BOTH TOOK THE WRITTEN EXAMS. THE OTHER CANDIDATE, JEFFREY MAGLER. ELECTED NOT TO TAKE THE ORAL EXAM. (I WAS JUST NOTIFIED IN THE EARLY AFTERNOON TODAY BY JEFF OF HIS DECISION NOT TO CONTINUE WITH THE TESTING). AS SUCH THAT LEAVES DAVIN AS THE ONLY CANDIDATE. DAVIN HAS DONE AN EXCELLENT JOB FOR THE TIME HE HAS BEEN IN THE TEMPORARY POSITION AND WILL DO AN EXCELLENT JOB FOR THE DEPARTMENT. I ASK THAT THE NECESSARY RESOLUTION BE PA~SED GIVING THE POSITION TO DAVIN EFFECTIVE AUGUST 16, 1995. DAVIN R. MILLER ADULT INVESTIGATOR SALARY - PER TEAMSTER LABOR AGREEMENT WITH THE CITY PROBATION PERIOD - AUGUST 16, 1995 THRU AUGUST 15, 1996 C95-57 . 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 RESOLUTION NO. 95- APPROVING FULL-TIME EMPLOYMENT OF DAVIN R. MILLER AS ADULT INVESTIGATOR BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the full- time employment of Davin R. Miller as Adult Investigator, from and after August 16, 1995, for a probationary period of 12 months, is hereby approved; and that as compensation for services the said Davin Miller shall receive a salary and benefits as specified for the position in the 1995 Agreement between the City of Stillwater and Teamster Local 320. Adopted by the Council this 15th day of August, 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk "'I l , . . -I . . . MEMORANDUM TO: Mayor and Council FROM: City Coordinator SUBJECT: Lily Lake Weed Harvesting DATE: August 11, 1995 Although I have not had conversations with all of the property owners along Lily Lake, it appears from conversations I have had with some of the owners that the owners would like to have the lake harvested. The City has contracted with John Evans (Fresh Water Aquatic Harvesting) in the past (1990 and 1991) to harvest the weeds in Lily Lake. John has informed me that he may be in this area within the next week or two to harvest the weeds- in another nearby lake and that the price for doing Lily Lake would be lower if this transpires. John has given me an estimate of $2200 to $2500 to harvest between 5-6 acres of weeds. TIlls appears to be reasonable compared to the charges in 1991. (For your information, the DNR will only allow between 5-6 acres to be harvested). In 1990 and 1991 the City paid for 60% of the cost and assessed (billed) the lake shore property owners 40%. To my knowledge there are 26 property owners. 1biswou1d mean a cost to the City of $1320-$1500 and a cost to the owners of $34-$38, each, if the same cost sharing relationship was used. I believe most if not all owners would approve. However, some owners may feel that the City should pay for the work because of the impact the storm water has on the lake and because Lily Lake is a recreational facility available to all members of the public. Further, some of the owners recently paid for chemical treatment of the weeds along the shore. In any event I would recommend that the Council approve the weed harvesting project and determine how the costs should be apportioned. JlA 1200 Warner Road St, l'au!. 55106 STATE OF MINNESOTA (ID fffi fl ~ ~ Efi ~ lID (f)1? m II1 d11Il1ID DAnl: July 6, 1995 TO: Clayton Eckles City of Stillwater , . - ~ r _C;iiJS -'7 S <-( ~I_ 1-- ( rA~ 7Cf 0 ,,60 VI FROM: Michael Halverson Aquatic Plant Management Specialist PlIONJl: (632) 772-7956 SUlUHCI' : Lily Lake Harvest Information. I tried to make a map that is as close to scale as I could, given the resources J have. We had a fisherics crew out there last week. As part of the survey they did a vegetation assessment and determined that the weedline is at about the 10 foot line. The dotted line represents the 10 foot mark. The channels are all 40 feet wide and start between 110 and 125 fect from shore. The cheIl1ical treatment areas along t1)c channel extend . out 125 feet from shore. The area, as drawn on the map, totals about 4.2 acres. To do more than this seems like . a waste of time and money, so I called John Evans to see if he could do this amount. He told me that he would might have to adjust his setup fee, but that he was more than willing to work with the city on whatever acreage you decided. -,I.. " " When you meet with the property owners I would guess that they will have some individual requirements that will add to the acreage. I would recommend not widening the areas that have been treated with chemicals. On other lakes where there are waterliJies present we allow one pass (10 feet) through the lilies to open water. " Some of the pcople may want their treated areas harvested as well. I don't see anything wrong with this. Lageleaf pondweed and Robbinson's pondweed are two of the hardest plants to treat with chemicals and don't always go down after treatment. With additional requirements 1 would guess that you might be at about 5 acres. I am sure that John Evans could live with that. One half of the littoral area (about 12 acres after subtracting 2.5 acres of chemical treatment) is all that the law allows and for a variety of reasons I think that this would be detrimental to the overall health of the lake. . Be sure to let mo know what you arrive at and I will amcnd the permit you already have for the beach and pier area to include halVest. . I . . I. , -. t MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082 TELEPHONE: (612) 439-9464. TELECOPIER: (612) 439-5641 DAVID T. MAGNUSON MATTHEW A. STAEHLING TO: FROM: RE: DATE: Mayor, Council and Staff City Hall 216 North Fourth Street Stillwater, MN 55082 David T. Magnuson Staff Council Relationships August 9, 1995 LEGAL ASSISTANTS: MELODIE ARVOLD JODI JANTZ At the League of Minnesota City's meeting in Duluth this summer, I attended a program on effective staff/council relationships. The City Administrator and Mayor of Brainard were a big part of the program and I obtained this handout that I would like to circulate to all of you which hits the high points of the presentation. It seems to me that we have spent a lot of time on goals and our mission, but perhaps not enough time on working on effective relationships. I hope this information is helpful to all of you. DTM/jkj Yours very truly, ~ David T. Magnuson ,~. ~ '!Effective Staff I Council Relationships" Wednesday. June 14 -- 10:45 am Gooseberry Falls Room (Dan Vogt) KEY ELEMENTS POR EPPECTXVB STAPP/COUNCIL RELATIONSHIPS BRAINERD DYOR BONIIXB CtJJIBERLAND BRAINERD CXTY AD1O:HXSTRATOR DAB VOGT . LKC CONPBRBHCB JUNE 14, 1995 10:45 - 11:45 a.a. . Communication has played the biggest role in our success. The frequency of our communication is usually daily. Sometimes we discuss ~ important matters. Other times we just share information about a variety of topics. (We call this "Stuff 'n Things"). Staff and Council must communicate openly, freely and regularly so they are not caught off guard by questions/issues. . council and Staff must respect each other as professionals, as problem solvers and must have confidence in each other's skills. . . Council and Staff should have a common understanding and agree on basic community standards and goals. Council/staff retreats on a regular basis help this understanding. . Council and Staff must trust each other. This is usually earned over time. A history of achievement will earn trust on both sides. . Tension between Staff and council is caused by Staff's failure to provide administrative leadership, failure to follow policy direction, dishonesty and Staff attempts at being politicians ~ administrators and making political decisions. . . Lack of communication, failure to carry out administrative functions and criticism of elected officials are the major causes of elected official's loss of confidence in the Administrator. .. . i. )1 The Manager must avoid playing political games with the Council and the public. . The Manager must not criticize members of the Council with the press, public or other elected officials. . The Manager should show the Council how to achieve its goals. . staff must be respectful of the position of the Council. . The Mayor and Manager should decide toaether how major issues will be handled depending on the style of each person. An effective Manager should stay behind the scenes and let the credit for decisions go to the Mayor/elected officials. A good Manager is one who doesn't get involved in politics but is aware and communicates the political pros and cons of decisions. . A good relationship between the Mayor and Staff is useless if their views are not shared by the other Council members. Some politicians may not, in fact, be working for the good of the majority. . staff should make every effort to keep Al.l elected officials "in the loop" regardless of how they feel about each other. . . Ie MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER. MN 55082 TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641 DAVID T. MAGNUSON MATTHEW A. STAEHLING LEGAL ASSISTANTS: MELODIE ARVOLD JODI JA:-lZ TO: Mayor, City Council and Staff City Hall 216 North 4th Street Stillwater, MN 55082 FROM: David T. Magnuson RE: Conflictive Interests Update DATE: August 11, 1995 I have heard concern expressed that I have done legal work for two of the members of the St. Croix Preservation Company. In that regard I enclose a copy of a memorandum I sent to the City Council on March 22, 1994 outlining my involvement with both Mr. Hubbs and Mr. Dougherty. I refrained from doing work for either of these men until June of this summer when it was thought that all controversy between the Preservation Company and the City had been resolved. I therefore began to help Mr. Dougherty with problems associated with his Cover Park Manor property in Oak: Park Heights that might be displaced by the new highway, and I began to help Mr. Hubbs with the sale of his Brunswick Inn property in Downtown Stillwater. I have never done work for St. Croix Preservation Company, and in fact the company and both Mr. Hubbs and Mr. Dougherty have been represented consistently in this process by Mr. Bergland. In my view the ethical standards would permit continued representation of the City in this current review of the process provided that my representation of both parties .;s fully disclosed to the other and both parties consent to the continued representation. If the Council decides however I would be happy to do no further legal work for either Hubbs or Dougherty. Let me know if any of you have any questions . Yours very truly, DTM/jkj MAGNUSON & THOLE LAW OFFICE UCENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE'" GALLERY 324 SOlITH MAIN STREET SUlfE n60 P.O. BOX 431 STILLWATER. MN 55012 TELEPHONE: (611) 439-11464 TELECOPIER: ('I2) 439.5641 LEGAL ASSISTANTS DAVID T. MAGNUSON ERIC C. THOLE MEMO MELODIE ARVOLD SIlELLEY L. SUNDBERG TO Mayor, City Council and Staff David T. Magnuson ~ March 22, 1994 FROM: DATE: RE: Conflict of Interest Sale of Downtown Property It is my duty to inform the City Council that I have done legal work for two of the members of the partnership that propose purchase of the downtown property for hotel development. I have done business work for Mr. Hubbs involving the formation of a Minnesota Corporation and have no work pending for him at this time. I have also helped Mr. Dougherty with a claim against a contractor on a project he is undertaking in the City of Oak Park Heights and that legal.representation is ongoing. In'my view the ethical standards would permit continued representation of the City in this real estate purchase provided that my representation of both parties is fully disclosed to the other and both parties consent to the continued representation. Respectfully Submitted, ..'t' ~ . David T. Magnuson City Attorney DTM/mja . . . . . Ie Memorandum To: Mayor and Council From: Leo Miller Date: August 3, 1995 Subject: Code enforcement ~ The following information is in response to Council requests for code enforcement: 1. North Main and Elm Street - overgrown weeds. This property is city owned. Chock Junker will arrange for cutting the weeds and brush. 2. 1900 block of North 2nd Street. This property is involved in condemnation proceedings. The building will be demolished and area cleaned. 3. Maple and McKusick This complaint involves a home under construction and has been turned over to Allen Zepper. ~ . . . t I ~. MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director fL-- DA: August 10, 1995 RE: DOWNTOWN CHRISTMAS DECORATION PRESENTATION BY BEAUTIFICATION COMMITTEE OF CITY OF STILLWATER CHAMBER OF COMMERCE The attached report describes a downtown Christmas decoration proposal. The proposal has been developed by the Stillwater Chamber of Commerce. The design was reviewed and recommended by the Heritage Preservation Commission at their meeting of August 7. A presentation will be made at the council meeting showing the decorations. The cost of the decorations is $25,590. This amount is being requested by the Chamber along with city installation of the decorations. Stillwater Chamber of Commerce fundraising may offset some of the city costs. Recommendation Consideration of request. Attachment Holiday lighting plan. "'r " . !, f f · I r l @ Ie . . . ,.~. PRESENTATION TO STILLWATER CITY COUNCIL BY DISPLAY SALES FOR 1995-96 HOLIDAY LIGlITING PLAN AS DEVI~Rn BY THE BEAUTIFICATION COMMITIEE OF THE CITY OF STILLWATER CHAMBER OF COMMERCE As the Beautification Committee of the City of Stillwater Chamber of Commerce has taken as its mission statement "to promote, enhAnr.e and beautify the city of Stillwater", we will here present our vision for replacing the old holiday decorations along with a thorough analysis of the cost by Display Sales. In addition we will present color boards creatd by the committee featuring the new lights, new banners in colors approved by the Design Review Board ofHPC and a futmistic drawing of the new decorative lighting and treatment that might be used to incoIpOlllte these poles into the holiday decor. We have included an outline of the cost for the lighting as well as estimates for the annual mAintenAnce costs including first time installation and annual decoration replacement. We also touch on the possibility of financial assistance from the Stillwater community in the form of fund raiser ideas and projects already begun by this committee to offset the cost to the city. Our committee has been actively investigating this multifaceted project since April and have enlisted assistance ftom. several design firms. Our choice of Display Sales for this presentation and the lighting program was the result of much infor.mation combed through from various companies and nanowed down to two. We then hosted visual presentations from these two companies and in fact inspected actual decorations ftom. each contender. We chose Display Sales for their ability to custom design a program for Stillwater's needs, their wi11ingrtMs to accommodate our time1ine in regards to these meetings and presentations, their cooperation in allowing us to use their resources and information to display an actual decoration for public viewing, and ~ because of their proximity locally for ease of ongoing ability to work should we ~ to continue to develope this program or need assistance long term with replacementlJ. " We have also encouraged p8mcipation in this plAnning by any party who might have a concern or interest in this project, and have exchanged ideas with a cross-section of community members before settling on this particular design. Our presentation at the August 1st meeting of the Design Review Board Of the Historic Preservation Committee was met with enthusiastic and positive response and we hope that this is a prediction that our plan will be reviewed favorably by the city and supported by the community. We include here our outline for the HPC Board to describe in detail our desian criteria. and our overall plan to create a cohesive and comprehensive plan for the beautification of the Historic District of the Downtown area including colored banners that coordinate with . . i I, I f I f ! 1 f i I I. t ~ 'I 'r those exisiting, decorative historically COIIeCt pedestrian lighting that is cummtly being discussed, and of course these holiday lights. Our sales representative from Display Sales will be available for questions at our presentation. Should you have any questions prior to the presentations, please call Kristin Klemetsrud at 430-0702 or Sharon Stefan at 439-5508. We would like to thank the City Council for their consideration and support. City of Stillwater Chamber of Commerce Beautification Committee Kristin Klemetsrud - Chair 430-0702 . ,. . . ; , I I i I l- f I l. CITY OF STILLWATER CHAMBER OF COM'MRRCE BEAlITIFICA TION COMMITTEE PLAN FOR HOI~mA Y LIGHTING CITY OF STILLW.TER mSTORIC DISTRICf The Beautification committee of the City of Stillwater chamber is dedicated to undertaking projects which will fulfill its mission "to enhance, promote, and beautifY Stillwater. Currently the committee has been concentrating on a re-desigraing of the Holiday decoration plan for the Historic District (downtown) of Stillwater. Members of the committee investigated several banner manufacturers, sign companies and makers of holiday decorations and lights. The chosen design centers around snowflakes and tiny lights. This design was favored for multiple reasons: · As a "winter theme" this allows a great deal oftlexibility in adcJing complimentary decorations. Many building or business owners decorate individually--many times with greenery swags and this type of design offers a neutral yet highly visible backdrop for these other decorations. · This same neutrality offers a greater length of seasonal usage. By using a lighted snowflake design we have "winter " as our theme. This allows for the esthetic impact of the tiny lights to be used throughout the winter, not limiting us to "holiday "time * These decorations easily ties into the larger comprehensive plan to beautifY our public spaces and the city of Stillwater, in this case the downtown Historic district and Lowell Parle. It is also a simple design which allows for additions and enhanMments to be added at a later date. Discussion has included using the same smalllighfing to outline the architectural features on some of our buildings. We have included swags as part of the overall plan, however the addition of m.ore of these is possible at a later date * Even more specifically, this plan ties well into add;1'\g historically cotreet decorative lighting poles sometime soon. We have worked with another c-nrnmittee to coordinate colors and fabric for new banners which will in fact be used to efIhance the holiday lights. We have discussed the possibility of then addmg greenmy swags lit with small lights to tie this part of the holiday decor into the ~ snowflake design. The city of Stillwater's winter theme will then be "Let it Snow" rather than focusing on any parti.cular dennminational or secular theme. The l'nmmittee of the chamber has allowed for at least 3 public forums where interested perties wete inviied to aiiend and give inpui regarding design and implimeniation, those , \. . . . individuals who were present made positive t'.nmments and we feel we had an excellent cross-section of design ideas that were considered before settling on this one. We feel that we have done a thorough analysis of the needs in this area, and have taken into consideration the various groups who have an interest in getting this project completed. With the help of the city our timeline will allow us to purehase these lights fur the coming season. Community concern is the impetus for hoping to expedite the decoration implementation--as well as the current calendar constraints. In addition to this outIine--we will make a short visual presentation with color boards provided to us by Display Sales, the company we have chosen to provide the lighting decorations. If time pennits please call either Kristin Klemetsrod at 430-0702 or Sharon Stefan at 439-3311 to answer any preHminary questions. Our committee would like to thank HPC for their consideration. City of Stillwater Chamber of Commerce Beautification Committee Kristin Kle.metsrod - Chair 430-0702 I )' @ . . . COST ANALYSIS FOR CITY OF STILLWATER DECORATIVE HOLIDAY LIGIITING QNCLUDING NEW BANNERS) AS PROPOSRn BY THE BEAUTIFICATION COMMITfEE OF THE CITY OF STILLWATER CHAMBER OF COMMERCE As presented by om representative fron Display Sales the cost of the holiday lighting package totals $ 25,590.00 The Beautification committee bas mapped out a tentative plan to begin community fundraising to assist the city in paying for the new lights. The following are our thoughts and some projects currently in the offing, the funds from which will be contributed directly to this program. 1. We have created a unique wooden snowflake and display. Our intention is to create freestanding displays for local retailers to have in-store beginning as soon as possible when the lighting project is given city approval and support. Approximately $2 from each snowflake goes toward the lighting project. We are also canvassing local civic groups and school groups with the hopes of garnering some community support in selling the ornAments. Should we find a willing school group or sports team we may add a bit to the pricing stIUcture to allow for the group to make a bit of profit for the assistance in supporting the community lighfing project. 2. We have plAnned a fundraising event called The SnowBall (to cany forward our theme of Let It Snow, Let It Snow, Let It Snow...)Details of the event include as the highligJrt~ a Winter Getaway Giveaway. For the price of admission (estimated at somewhere around $50 per person) we will be giving away a 1rip for two to a warm, fun- filled location. Other "snow" rela~ entertainment, food and activities will round out a fun-filled evening. We hope with pioper publicity and J:DaIketing to entice local residents with a fun event for a community cause. 3. Display Sales has included in their package a brochure of other community fundraising ideas and helpful hints. The City of Stillwater Chamber would be willing to assist in other projects that might help to raise firoding with the assistance of additional civic support. Many of these ideas aren't too complicated and could be undertaken throughout the year to defray the up-front costs borne by the city. 4. Cotporate Donations and Business Sponsorships - through our investigation our committee discovered that, while in most communities holiday lighf-ing programs are the charge of the city, most communities are more than willing to join forces for a project of this magnitude, and many of the local business concerns are willing to donate to such a project. While we have not yet formulated a plan to solicit funds from these quarters. once the project is accepted and support pledged by the city we could help to establish a fund for donations of this type and perhaps set up a plan to actively seek this assistance. # ,. . . . ONGOING MAINfAINENCE OF LIGIITING: EXPENSES AND CONCERNS In collecting information for this project we felt it pertinent to also outline the additional costs needed to maintAin this lighting program on an annual basis. In addition to the costs estimated by our Sales Representative from Display Sales for replacement bulbs and minor parts repla~t there is an annual cost for installation (initial installation is more expensive as this included the mounting of the permanept brackets for the individual snowflakes). Estimates were quoted by 2 sign companies: Mpls Sign of Minneapolis and Hi-Tech Sign of Stillwater. Total Annual Cost estimates from Mpls Sign - $5,500. Total Cost (annual) from Hi-Tech sign is estimated at $2,000.. Hi-Tech estimated the initial installation cost to install brackets at an additional $850- a one-time-on1y charge. This amount would have to be designated as an annual maintenJ\1lce expense and accounted for in the city budget. Alternative arrangements for initial and annual installation could be made between the city and the public works department, but the installation would have to be timely and thorough. This schedule would spare the fees incmred by using a separate sign com.pany but might overtax a busy public works department. One reason to choose a snowflake theme for the decorations was to allow for a reasonably consistant schedule in putting up the holiday lights. It allows for a longer seasonal usage of the lights, and they can then be hung a bit earlier in the season--(at a date to be determined) and an annual calendar schedule maintAined. Other poteDtia11ong-mnge expenses might include adding poles along perimeter streets: this might include such streets as Myrtle, side streets such as Nelson and Olive street These cost breakdowns are outlined in the packets prepared by Display Sales and are broken down by individual snowflake and accessoxy lights, banners, and swags. .. ..' "~~'J " f . ~tt~r~." , ,7'r.f~r~~~~~r:~i::"L" :~ ,- ." , ' '.~ ~"t .. ~~.. . '- B" SNOWFLAKE POLE UNITS A. 61 DIAMETER . 66 LIGHTS . B. 4 1/21 DIAMETER 46 LIGHTS 2 PER POLE (ONE A AND ONE B) MAlNSTREET CHESTNUT 1 PER POLE (61 DlA. 56 LIGHTS) SIDE STREETS I ' ;".'j. "j;.,"~ I " , ,j . . . , MEMORANDUM TO: Mayor and City Council ~ FROM: Diane Deblon, Finance Director DATE: August 11, 1995 SUBJECT: Stillwater Area Chamber of Commerce Request for 1995 Funds At this time, the City of Stillwater is approximately 8 months through the 1995 Budget year with current expenditure requests exceeding original Budget for various projects, etc. previously approved by the City Council. At this time, there are not any excess funds available in the 1995 Budget to allocate to the Stillwater Area Chamber of Commerce. The request for $6,000 will be added to the 1996 Budget request if the City Council desires. oJ;: f . EST. ,1891 Serving the St. Croix Valley Area. DATE: July 21, 1995 TO: Mayor Jay Kimble City of Stillwater FROM: ~,~. Chris White, Executive Vice PresidentV Stillwater Area Chamber of Commerce RE: ' City Cooperative Funding to Support Current Tourism Funding ) tv Q q( g / 1<)' . I) C On behalf of the Board of Directors of the Stillwater Area Chamber of Commerce, please accept the following documents in request for City Cooperative funding in the amount of $6,000.00 for 1995. We would also request that fundi!ig be placed in the 1996 and 1997 budget. . As the enclosed documents confirm, tourism' is a ma.ior industrv which provides major economic impact for Stillwater. We are not asking for a donation but rather economic develoDment funding from the City to help support the services the Chamber provides for this industry.' ''1', " We thank you in advance for your support. If you have any questions, or would like to set up a meeting for further discussion on this request, please call me at 439-9390. Enclosures CC: City Council Members Nile Kriesel, City Coordinator . Brick Alley Building. 423 So. Main Street. Stillwater, Minnesota 55082-5127. (612) 439-7700, Ext. 09 . . . REQUEST FOR CITY COOPERATIVE Fur,WING FOR TOURI:;h The Stillwater Area C':hamber of Commerce is the #" 1 agent in providing support services and coordination for Tourism in the area. Other Chambers of Commerce in area communi ties involved in heavy tourism receive separat,8 funding for tourism through a lodging tax and/or city funding. The following are examples: RED WING - Receives $20,000 City funding. HASTINGS - Receives $10,000 City funding. HUDSON - $36,000 lodging funding. Receives $10,000 Pierce County for tax income; $7.800 City PRESCOTT for a matching grant, from Tour'isnl. Last year the Stillwater Area Chamber of Corr~erce served 756 reEistered visitors, (only about 1/3 of oUr drop in visitors register, representing 2 or more people per family.) (756 x 2 = 1,512 x 3 = 4,536 drop ins.) These visitors represent 39 states, 12 countries and 3 Canadian Provinces. The Area Chamber also services about three times the number of drop in visitors via the telephone for requests for' information. Approximately 28,600"p,hone calls were r'eceived in 1994. · Our costs for malllng requests for iniormaGlon will be close to $5,000 this year, averaging over 100 packets for visitor information and 10 relocation packets per week. Assembly of these packets requires the equivalent of an 8-hour day. Much of the success of the St. Croix popularity is due to the publishing of our annual Visitor's Guide. 70,0(10 copies of the guide will be distributed this year. The Visitor's Guide is distributed through our office and local area businesses. the Minnesota Tourism Centers and to the residents once a year through the local newspaper. Many of our local businesses use this guide to entice employment to the area. It is also an effective tool in enticing individuals to move to the area. An increased employment base and residential base makes for a healthy economy and increases tax revenue. . The Chamber also fields C1 ty-related calls. About. 10~~ of phone calls deal with City concerns (ie: City/sign ordinances. parking, relocation/utilities/phones/parks. etc.l City Cooperative Funding for Tourism Page Two Over $80 million is received by the County annually from tourism. I believe it is safe to say that this area is probably the largest benefactor of these revenues. TOURI:3M IS A MAJOR INDUSTRY! ! ! The Area Chamber of Com.rnerce would like to fulfill the needs of this grm..,ing industry which supports continued economic growth in the St. Crab: Valley, but we continue to be a crossroad. Com.rnunity services and visi~or information have expanded to a point where the needs have exceeded the deserved time staff and volunteers are able to manage. We are looking to our cities to become cooperative partners by providing financial support for the tourism Industry. It is an excellent investment that provides a major economic impac~ for the area! ! ! Stillwater Area Chamber of Corr~erce 423 South Main Street Stillwater, MN 55082 439-7700, Ext. 13 "'rrl . a 7 /::;0/95 . . . . . . Est. 1891 CURRENT tvlINIMUM COST VALUE ()F TOURISM PRCY\lIDED BY STILLWATER AREA CHAMBER OF COMMERCE Receptionist - 75% time spent on direct tourism Program Director - 17% time spent on direct tourism Executive Vice President - 7% time spent on direct tourism Additional volunteers that staff the office/kiosk during the week and on weekends equals the equivalent of approximately one (1) full time staff person. If we had no volunteers we would need to hire one staff person full-time. Current staff jointly provides the equivalent of one full-time staff person spending time on direct tourism. TOTAL = The equivalent of two (2) full-time tourism @ estimated $8.00 per hour - Estimated payroll & benefits Postage s-r,aff to $33,280 5,000 38.280 5.000 43,280 handle Chamber Total Dues Income for General Operating 95,000* If our volunteers were paid employees, our tourism staffing expense would equal about 44% of our budge.,t.,. ., HKiTE : If the Stillwater Area Chamber of Commerce did not eXlSl., a city could incur the above estimated expenses to support the Tourism Industry. "UNLESS YOU HAVE A STABLE Chamber revenues) THAT IS TOURISM, IT WILL NOT WORK." SOURCE OF REVENUE RESPONSIVE TO THE (apart from DEt'1ANDS OF "AS TOURISM CONTINUEC~; TO- EXPANV, SO DOES THE NEED F\JR ADDITIONAJ.J REVENUES ANV STAFFING." Quotes regarOl.ng tourism ,funding frorr: Donna Basch, Executive Director. Galena Chamber of Corr~erce, Galena 1L 7/'2(i/95 Brick Alley Building. 423 So. Main Street. Stillwater. Minnesota 55082.5127 . (612) 439-7700 NATIONAL INDUSTRY HIGHLIGHTS As this nation moves into a more service-oriented and less industt:ial society, the travel and tourism industry is playing an important role. Dollars spent by tourists produce the ripple effect which is felt within every aspect of a community, as .well as the overall U.S. economy. The industry is comprised of many diverse sectors that are viable industries in their own right. Some of those industry highlights include: . · International visitors in 1993 included 18.7 million overseas arrivals, 17.3 million Canadian arrivals, and 9.8 million :Mexican arrivals, according to the U.S. Travel and Tourism Administration. · The International Association of Convention & Visitors Bureaus reports that each delegate to an international, national, or regional convention/exposition stays an average of four days and spends an average of 5819 in the host city. · The direct impact of the group tour industry in the U.S. in 1993 was $7.5 billion, according to the National Tour Association. . Travel agencies employ nearly 200,000 people full or part time, pay $4 billion in wages and salaries, according to the American Society o~ Travel Agents. . . The sale and rental of new and used RVs is a $14.5 billion per year business, according to the Recreational Vehicle Industry Association. RVers travel an average of 5,900 miles annually. . . Foodservice sales reached a projected 8243.5 billion in 1993, an increase of 4 percent from 1992. "I'~ . The lodging segment took 862 billion in revenues, employed 1.5 million people full and part time, and paid $21.2 billion in wages and salaries in 1993, according to the American Hotel and Motel Association. *********************** 7~ t6 ~ TOURISM WORKS [f@]~~ . Tourism Awareness 2 . or WI'S l.l~(;; :J ~U! $ ~C:) .\S ! :)1 MAmS '0"11 All O~ 10lll IUOG(! ours 'K(eX[ \ or luor,r r (If I lIOKO r.~R1WAS lI';m Kmrl pm ~ !Ai! Ol!(\ m.'JI;[\ Il:Hr~ ilr,:,~AII')~ III 1,011 I ~~ ,I /I I l.i II m In(o. ! Ii Qhl CilY'1 lup, II 1,/10 1.\\ I liD I W 'I H'I~1l eonlriiluw JJII j,JI 0/ JUlI inco:/. Ci.ll cOnlllbull1 11/00 (01 IUHII ~Ilp I UP /00 ,10 110,000 \n (Ill Ilnl/Hinl. I,m IJ ,100 11,000 51\ 10,000 Cill'l RIIP. 110 I,OOO} _>1.1\ m 11\ 'Cill qiTtI \10,000 (01 (con. 011. IlIoll\. iaiir ~ ,100 Kajor [AplollI paTI 1.1\ of Jut ine'olt. /It ',140 H,m " ,000 11\ 1,000 Chuber/CIlI I/O 1103 laAr ,),000 _)U\ 1\0/1 IS 1Il Chubel Ovnl IUI Oecolallonl CilT hll.lIl /10 lI,m 111,110 51.100 lit 11,000 CIl"1 lelp. 1015 ),m i.8\ '110 ISI 'CilT pull 111,000 inlo 11ItiTa\. l?ll. liP\. pall LI\ of dUll iAeoH IS8 I,m /I,m '51,000 m Ko Chuber hiP. 1000 6, SOD 11.1\ lIS 10\ . 'Kalol [Ip. dUll HI III 01 du!\ \neoll HI 11,\10 m,m lI,m m II, )00 Chuber IIIP. 1100 ) ,000 i./\ 180 110 '~ajor (Ip. pm U\ o( budqet lcumttrl /II 11,011 1II,IlO S1,Zil III IS ,000 CIlY'I hiP, 100 I, SOD 3.0\ 110 II/ ~CIlT proTidel ludl lor COHunltT pro,olion. Il.rq/lt Xuber pari 11500 in dUll 100 Il,m lOi,m Il,SlO \6\ 6,m C i IT' I hip. SlO 108 ' lank. T.TIO -:; l.i \ : "Iii III C i IT pm 11m (01 fell iu I 101 11,010 m,m 11,000 lS\ 1,000 Chlber hip. aoo 1,500 5.11 ' 110 III 'Cill eonlribuel 11,000 lor PIOIO , C16 10AlT m 11,/10 1It.0II 10 ,000 m KG CIlT'I IlIp. 1100 6,000 U\ 101 IS! 'X.)OI IIploTer P.TI l\ 0/ DUll IACOIl ' liS 1\,000 IIS,OOO 1\,000 SII ~o Chuber hip. SIO l.0Il 1.1\ liS' III 'PHlor XuaqeHnt (III (or lil/r.\ a(fillllll iii lI,m 111,101 tl,m 1\\ 10 Cltl I S hiP, 1000 /,SO 0 1./\ ISO I III 'lugelt conlributor pap J\ 01 dUll IncolI 1IG lI,m 111,000 11,000 i!\ Ko CItI'I hip. 1000 1,100 1.1\ 100 , III "Ierl co;plicHid dm/lnl/ltl/At Icbedule m ,lO,m 101,600 " ,000 Ko eltT'1 hip. 1000 1.000J-) 1.0\ 110 '111,100 In UU91HAt flel. 110 ,ODD h lu~4 iaiir 1,000 ra IIInQ. . m 1S,II0 m,m /1,000 m Into! r Ighl CItI'1 hip. HIO 1,100 '1.1\ lIS III 'Clll pm di:!ctlr 110,000 01 OHber ~r01. \00 1,/10 1/1,681 60,100 III Xo Chaaber/Citl lant 1,1OOJ Iff ill _) 1.0\ 105 I S1" Chasber ,ovnl/ulntains cilT lAll~lll Olcor. 110 1,11I lJO ,000 101,000 m Xo Pub lIe/CII, HO III .1\ lIS lSl . Cbr, Is alllnclusiu/CH,Cbr,Aullul,Ec.OlT. 110 10,000 100,000 11,000 11\ 10 CIlT'1 lelP. 1,000 " SOO 1.0\ 110 I III ' Cbr hal hlqh dm IAtoH/lotal budget \ 110 II, SOO IlI,lOO IS,SOO 10\ Info! Ilqht OovnlOVA On. Alloc Sl6 1.008-) 1./\ 119 ' 101 '. Cltl donatll IIS,~OO In Hinl/cill leHel c iiiiic 3,500 hnd \ b149. (rll 10 duber iiI I,SIO ISS,OOO " ,000 61\ IS ,000 CItI'I lesp. 1,100 1,000 1.1\ lIS 101 ' Citl putl IIS,OOO in prololhi~~ d~!\ 1I'~cr/ la jor II p loT II pars \.S t 01 dUll I neoll m 10,000 100,m 111,000 11\ 10,000 Ci ll' I hiP. I,m 10, III LI\ 13S' III . Chaaber ad. nllt~ in oa CitT Couacil Itq vhen vere coni idu inq d(op~iAq ebr l~ndia'l. ad 'm succlIslvl in kllpj.'q ill I~n~i;,q ~OO 10,000 IiS,OOO llI;m 1\\ l.m Clll'l hiP. n/a n/3 n/a 110 , !Jl ' ChHber hH a 1I0,oeO llIelll m I,m 101,000 101,000 100\ Ko Clll'l IIlp. 100 I, \ SO 1./\ 190 III ' Cb30bu \I 100\ ulf'lundiA9 iOO lI,m m,ooo" 165,000 III Ko C 11"1 lesp, n/3 n/~. n/a 100 lIS . lJlqnt Chatber lor itl populition In oJtioa ill lO,m 111,110 m,soo' m S,OOO Xon'Chalbu bank a,I18 ' Cit, cut contribution as Chllbul riaaH!\ T.TIf Dl --7 1.0\ 181 , 10 I hploTld. lHgell contriilvlor PiP Ii ,ns or /\ 01 jU11 Inco:/, III HI pOO I/, 1/1 IIl',SlI lll,m SIt \10,601 aoo aTg l1,m I. It 11111 1101 " 'IIU.I.I: ....,:.:IIJ IU 1:11 IU z:ula .., :u::: ...... ....... :.:: I 'II aot hchd. nil HOUl\, II It vould be shved. . . 2 . ECONOMIC IMPACT ESTJ/\'fA TES: DOMESTIC TRA VEL IN MINNESOTA. 1993 COUNTY EMPLOYJ\fENT WAG ES ~ROSS RECEIrT~ (No. Jobs) (million dollars) (million dollars) Anob 638 12 32.2 Car-'cr 351 6.61 17.7 Chis:Hw 190 3.5 9.5 Dakota 3676 75.2 191.1 HCllncoin 46679 906.5 2374.3 Ramsev 9066 177.8/ 463.9 r !.scon 876 16.5 44.J.._ Washington I 11481 21.51 57.8 V rw-righl I 799 151 40.2 Metro Total I 634231 1234.6/ 3230.9 , I I Bcltrarni I 1250/ 23.5 63 Benton I 2461 4.6 12.4 Cass , 3204 66.2 167.3 i Crow Wing I 3795 77.51 197.2 Hubbard I 5731 10.8 28.9 Lake of the Woods I 830 15.6 41.8 Mille Lacs 846 15.9 42.6 Morrison 266 51 13.4 Roseau 357 6.71 18 Sherburne I 175 3.2 8.8 Steams I 3949 80041 205 Todd 112 2.1 5.6 Northcentral Total 15603 311.4 804 Aitkin 266 5 13.4 Carlton 316 5.9 15.9 Cook 2661 55.9 139.8 Isanti 94 1.8 4.7 ltasca 1140 21.4 57.5 Kanabec 32 0.6 1.6 Koochichin2 1001 18.8 50.4 Lake 612 11.5 -''1- . 30.8 , Pine 378 7.1 19.1 StLouis 7177 141.8 368.3 Northeast Total 13677 269.7 701.5 Becker 832 15.6 41.9 CIa v 630 11.8 31.7 Clearwater 51 1 2.6 DouRlas 1739 32.7 87.6 Grant 33 0.6 1.7 Kittson 25 0.4 1.2 Mahnomen 175 3.2 8.8 Marshall 13 0.2 0.6 Norman N.A N.A N.A Otter Tail 466 8.7 23.5 Pennin2\on 584 10.9 29.4 Po)Jc 591 11.1 29.7 Pope 178 3.3 9 Red Lake N.A N.A 0 Stevens 158 3 8 Wadena 81 1.5 4.1 WilJcin N.A N.A 0 NorLhwest Total 5556 104.1 279.7 . ~ . . . l\'lctrll ;\C i\'E :\\\' SE S\\ Oilier' TlIlal." 1989 2.6691 11,(,0:, n...; ()~),'( t 1..~).:lS U.:'(',( 1; 0,2'71 O. j :'~ s .1 ()S7(, 1990 2.65S~) O.6.~.q O.4lJ6:-> O.2l)O5 (1.5M7 O.2S5 ] n.].;) i -L~)., I:! 1991 2.8262 0.755(1 0.5XI)'-) O.2X55 (JJ)~:,X (Uie):; 1i.1 :-> 1 X :'.~~~7..4 1992 3.] 6211 n .s:~ ~ J 0.7003 (!,.~49., (1,()(lS 1 (1",7:: 0.2 j J.: 6.,,;.~qs 1993 3.230l) (j,:-;(4 n.70j:, 02797 (J.'O;-::: (i.~();S (i :6]" (, ..2;.;-: } CROSS RECEIPTS (lIilliUll UolI:ll's) FI{O.\ I /)0 M ESTle TI~/\ VI.:I, TO ;\l INNESOT A *Gross receipts nOl ulioc;;:CG ;<' ~j l'()lJ~:ty :'.....:-:.:;,;l~!'-~ (~r d2!~ COjjj!(:l:~~!l:..d:l> . **The lower gross rcccip;~ il"t;!] ::; i l.i~}.~ ;:~~~y ~.~ :;~:rihL;lcd H.~ t;;c .\1id":;C51 !;t\(\(:~. Note: Total gros~ rcccipl!' i:::.::udcs the di:;;\..':. ;~:difc~t ~!I\~ j;H':t:ccd :j~~p3.cr~ :~:'Oii: Ui..Jj""ji:':SilC Ir~jYe! iO ~1innesota. The impacts of C.!J1G{jj~;1 ;::;,j C\'C;~C;:~ ,,;~\ ci ::;C ;,0\ ir:ch.:cc~i. iGROSS RECEIPTS BY REGION Domestic Travel to \10:: 1989-1993 . 8 '"""' E.'7 6 r:: .Q - :.0 '--" ..., .... 0.. '0 4 0 0 ~ ..., ..., e 0 2 o 1989 1990 1991 Year 1992 1993 . I- METRO 0 NC II NE Isource: ES202 Data. REMI MOdell o NW . SE OSW . OTHER I it Travelers . +~efC~. Air, MOlorcoach, Train, Rental Car, RV, Cruise ~~m~~~ ~. ... i ~ ;. Co. . Camping, Gas, Food, Lodging, Amusement, Recreation i~..' .. ~ . . .,... ,. \~.-i':"~;"::''- ': w~~;: ~~~~:;~~~:.~~~~ ..-....:..'1. :.,$ R ~ .- III IIII t t 1.$:';"::, .~:'~:~: ,........- ~ ~ ~ ~ ~ WHERE DOES THE MONEY GO? 133 Line Screen (Magazine) Community . The dollars travelers spend are recirculated . back into me .local, state and national economies anc.hdjrectly benefit other related industries, such as the telephone, construction, computer, steel, textile, agriculture, food processing, and service industries, who rely on tourism for their survival and growth. This multiplier benefits virtually everyone in me U.S., by generating tax revenues, which help pay for our roads, schools, libraries and city parks. Travel spending also'helps support shop- ping and historical areas, art galleries, museums and many cultural and community events. For additional infonnalion on me economie' irnpad of travel and tourism on America, contad me Tourism Works For America Council, 1100 New York Avenue, NW, Suite 450, Washington, DC 20005-3934, telephone (202) 408-8422, or your stale tourism office. . . . . MARKETING PLAN FOR THE STILLWATER AREA Developed by the Stillwater Area Chamber of Commerce - 1989 OBJECTIVE: To create to the general public an awareness and desire to visit the Stillwater Area To establish to the potential guest that the Stillwater Area is a quaint, unique and charming area to be enjoyed by the entire family in a clean, friendly, (safe) environment. To employ this objective to the targeted audience in our marketing area throughout the year. AREA TO BE MARKETED: The St. Croix Valley with Stillwater as the focal _ point; _primarily the area bounded by Taylor~s Falls to the north; Hudson & Somerset to the east, Lake Elmo to the west and Afton to the south. MARKETING AUDIENCE: Primary market - Families and couples. Secondary Market: Seniors, tour groups, metro convention delegates, corporations, and travel writers. GEOGRAPHIC MARKET: Ten county metro area representing 2.3 million people. WHAT WE ARE MARKETING: We will build on the positive identity and strengths that already exist and more strongly promote "Stillwater - The Birthplace of Minnesota" as our theme. We will market the natural, historical, cultural, recreational strengths and attractions. We will begin by focusing on our current bulk of summer activity and work to extend the season from 5 months (May - October) to 7 months (April - November) to 9 months (March - December) to year round. This includes developing a new marketing strategy for the winter months. RESEARCH STRATEGIES , ~ . Develop a list of resources to determine activities. attractions. facilities and events that we have to promote the Stillwater Area. Conduct visitor surveys throughout the year in various locations throughout the area to determine the current market base, where people are coming from and why they are coming ~o the Stillwater Area. ':I v. Collect current population statistics to determine market areas in a 15, 25, 50 and 100 mile radius. 4. Conduct a survey of area businesses and determine how many visitors actually come to given year. a'ttractions to the area in a 5. Gather information for MN DOT regarding traffic counts on Highways 36, 95, 96 in Minnesota and 35 in Wisconsin. IMPACT OF TRAVEL ON WASHINGTdN'~ COUNTY - 1987 Total Travel Expenditures: Travel Generated Payroll: Travel Generated Jobs: State Tax Receipts: Local Tax Receipts: $63,527,000 11,975,000 1.500 4,261,000 429.000 Source: U.S. Travel Data Center . . . , . . I. ECONOMIC IMPACT OF TOURISM As an employer, the travel industry is a powerful economic development force in most states. U.S. Travel Data Center studies show in 13 states, travel and tourism generate more jobs than any other private industry and is among the top three private employers in 39 states. In no state does travel ranks lower than thirteenth among 69 private sector industries studied. In every section of the country, officials and business people concerned with regional economic development are promoting policies and programs that encourage travel development and most are avoiding those that impede touriSIT1'S unique abilities to stimulate a region's employment and economic development. According to the U.S. Travel Data Center, November 1988: U.s. travelers spent nearly $5.5 billion in Minnesota during 1987. Travelers expenditures directly generated 108,000 jobs within the state, 5.5% of total state nonagricultural employnment of 1,959,500 jobs. Minnesota's travel-generated employment climbed 4.6% in 1987, compared to a 3.5% increase in total state employment. -.I;: ( . On the average, every $50,000 spent in Minnesota by U. s. travelers generated a job during 1987. Travelers spending generated $274 million in state tax revenue approximately 4.9% of all state tax revenue collections in 1987. Local tax revenue generated through travel spending amounted to $65.7 million, or 2.6 % of the total local tax revenue collec~ed in the state during 1987. Travel expenditures averaged Minnesota, and each of the 87 spending. $63 million per county in counties benefitted from this Hennepin County, including the City of Minneapolis, more than $2.8 billion in travel spending to Minnesota Counties in 1987. received lead all MARKETING STRATEGIES i. To create in the minds of our potential guests that the Stillwater area is definitely an area that should be visited at least once during a given year. 2a That the Stillwater area is an exciting and enjoyable experience for people of all ages. Stillwater in its entirety provides a full and complete range of all types of activities. :3. The Stillwater area is conveniently located (east of the Twin Cities) and easily accessible by major freeways. 4. Stillwater Area provides entertainment from free recreational opportunities to inexpensive entertainment to a luxurious evening. ADVERTISING STRATEGIES 1. The Stillwater message will put substantial emphasis on major activities and selected promotions. When appropriate, we will direct our messages to the family unit. 2. The message will be exciting and informative, creating a desire to visit the area at least g~ce a year. I 3. Focus the Stillwater Area as a place with something for everyone. A complete attraction and entertainment area available to all major potential demographics. 4. Use the theme "Stillwater Birthplace of Minnesot.a" as our marketing logo and encourage use by all businesses located in and/or marketing the area. , . . . I . . . MARKETING TOOLS i Associations a. Minnesota Office of Tourism b. St. Paul Convention & Visitors Bureau c. Neighboring Chambers of Commerce 2. IN-house publications a. Brochures b. Restaurant Guide c. Visitor magazine d. Independent business brochures 2~.. Outdoor a. Signage and/or billboards b. Banners c. Information stand or building 4. Newspapers a. Local b. Metro c. Statewide (MN Explorer) 5;. Magazines a. Minnesota Monthly b. Minneapolis/St. Paul c. Home & Away d. Midwest Living e. Other "'''r . , 6. Direct Mail 7. Radio a. Local b. Regional c. Network 8. Television 9. Trade & Travel Shows 10. Travel Writers PRIORITIES FOR 1990 1. Develop a "Narketing Fund" through business solici tat.ion and foundation contributions. GOAL: $40,000 2. Develop a comprehensive four color promotional p~ece, highlighting restaurants, attractions. lodging, recreation, historical sights, etc. (COMPLETED) 3. Continue to explore the possibility of a lodging tax. (NOT FEASIBLE THROUGH LODGING TAX) 4. Develop a "press kit" for media and travel writers. (COMPLETED) 5. Participate in trade and travel shows as the budget allows. (INCOMPLETE) . Provide expanded visitor information either tt1rough expanded . weekend hours at the Main Street location, or further exploration of a visitor information booth on Highway 36. (VOLUNTEER STAFFING - SAT 11 - 4 SUN 12 - 4 WED 5 - 7 P. M. ) 6. "'r r , NOT E THE STILLWATER AREA CHAMBER OF COMMERCE HAS ACCOMPLISHED ALL OF THE ABOVE GOALS AND OBJECTIVES EXCEPT THE SEPARATE FUNDING FOR TOURISM. I , I . . . . ANNUAL IMPACT OF 100 ADDITIONAL VISITORS A DAY ON THE AVERAGE U.S. COMMUNITY - 1985 Direct Impact Total Impact; :t. $1,237,000 in retail service industry sales to visitors $2, :350,000 in business receipts $243,000 in wages and salaries $619,000 in wages and salaries 213 new travel industry jobs providing additional income for 26 households with 70 residents 48 nev,7 ,jobs providing addi tional income for 44 households with 119 residents $99,000 in state and local tax revenue enough to support 31 school children $145,000 in state and local tax revenue, enough to support 46 school children . Two more retail or service establishments Four more retail establishments or service $119,000 increase in bank deposits $226,000 deposits increase in bank * (includes direct, indirect and induced impact) SOURCE: U.S. Travel Data Center. The Travel in America. March 1987. 1986-87 Economic Review of "-r " I LOCAL BUSINESS SURVEY The Stillwater Area Chamber of Commerce conducted an infermal survey of visitor oriented businesses throughout the Valley. Approximately 25% of the 100 businesses surveyed responded. Some interesting facts... ...of the 27 businesses that responded, 40% at~racted more then 250,000 customers each annually. . . .75% of the total customer base of all businesses that responded came from outside the Stillwater area. . . . .33.6% of visitors are families; 34. 3~~ are couples; 16~; are seniors; 10% groups: with corporate groups, school kids and young adults making up the rest. .. .17 of the businesses employed a total of 91 full-time. 560 part- time indi vic:uals. between those 17 businesses. the payroll was $2.7 million. . . . Memorandum To: Mayor and Council From: Modi Weldon, City Clerk Date: August 10, 1995 Subject: Approval of Agreement L.I. 315, Oak Glen 10th Addition Watermain Relocation Proposals for L.I. 315 will be received on Monday, August 14. Results will be presented to Council at the August 16, 1995, meeting. "'''.i.''" . . . Ie Memorandum To: Mayor and Council From: Klayton Eckles, City Engineer Date: August 15, 1995 Subject: L.I. 315, Oak Glen 10th Addition Watermain Relocation Two proposals were received for the Oak Glen 10th Addition Watennain Relocation Project: C.W. Hollie, Inc. Shoreview, MN 55126 $18,085.50 Jay Bros, Inc. Forest Lake, MN 55025 $22,792.75 Recommendation: Award contract to C.W. Houle, subject to receipt of Agreement of Assessment and Waiver of Irregularity and Appeal. "" , ; RESOLUTION 95- APPROVING AGREEMENT WITH C.W. HOULE, INC., FOR L.I. 315, OAK GLEN 10TH ADDITION WATERMAIN RELOCATION NOW, THEREFORE, BE IT RESOL VED, that the City Council of the City of Stillwater, Minnesota, hereby approves the Agreement with C.W. Houle Inc., of Shoreview, Minnesota, attached hereto as Exhibit A, for L.I. 315, Oak Glen 10th Addition, Watermain Relocation. Adopted by Council this 15th day of August, 1995. Jay Kimble, Mayor Attest: Modi Weldon, City Clerk ....1 , , . . I . . . . MEMORANDUM v TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: August 11, 1995 RE: PETITION FOR DRAINAGE IMPROVEMENT FOR GOOD SAMARITAN PROJECT AND APPROVAL OF AGREEMENT In order to complete improvements for the Good Samaritan project, drainage improvements are being petitioned by Good Samaritan. With the city's approval of the petition, the conditions of approval have been met. Some landscape improvements related to the drainage improvements . can not be put in until the drainage improvements have been made. Security for those landscape improvements will be provided according to the agreement. Inspection of the area has been coordinated with Joan Loer and some minor tree trimming of dead limbs will be done. With the acceptance of the petition for improvements and approval of the 'agreement, staff will send a letter to the state indicating the project is complete regarding city project areas of concern. Recommendation Accept petition for improvements and authorize approval of agreement between Good Samaritan and City of Stillwater "1 , . Attachments Petition for local improvements Agreement . , 1. Petition For Local Improvement (100% of property owners) Stillwater Minnesota August 10, 1995 . To the City Council of Stillwater, Minnesota: We, the owner of real property at 1119 North Owens Street, hereby petition that the property be improved by putting a storm sewer pursuant to Minnesota Statutes, Chapter 429. Signature of Owner Description of Property Good Samaritan of Stillwater 1119 North Owens Street Examined, check ,and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. City Clerk . 2. Agreement of Assessment and Waiver of Irregularity and Appeal THIS AGREEMENT, is made this 10th day of August, 1995, between the City of Stillwater, State of Minnesota, hereinafter referred to as the City and Good Samaritan of Stillwater of Washington County, State of Minnesota, hereinafter referred to as the owner. In consideration of the action of the City Council, at 'the owner's request, to cause the construction of a storm sewer to serve the owner's property and to assess 100% of the cost thereof to the owner. Owner agrees to pay 100% over a period often years. Owner expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. In testimony, whereof, Charles Huyink , has hereunto set his hand, the day and year first above written. Dated this 10th day of August, 1995. In presence of: . . . . AGREEMENT RELATING TO THE GOOD SAMARITAN CENTER PROJECT BY AND BETWEEN THE CITY OF STILLWATER, MINNESOTA AND GOOD SAMARITAN OF STILLWATER ....r r . This instrument was drafted by: David T. Magnuson #66400 MAGNUSON LAW FIRM The Desch Building 333 North Main Street, Suite 202 Stillwater, Minnesota 55082 (612) 439-9464 AGREEMENT TIllS AGREEMENT, made and entered into this _ day of ,1995, by and between the CITY OF STILL WATER, a municipal corporation and political subdivision of the State of Minnesota, (the "City"), and Good Samaritan of Stillwater, (the "Developers"); WITNESSETH THAT, in consideration of the mutual covenants contained herein, the parties hereto recite and agree as follows: Section 1. Recitals. 1.01. The Property. The Developer now owns the Property described in the attached Exhibit It A", (the "Property"), at 1119 North Owens Street, located in the City of Stillwater, Minnesota. 1.02. The Facilities and Project. The Developers, in accordance with Planning Commission approval, constructed an addition to the Nursing Home that they previously operated on the property. The planing case was "SUP/94-6" and as part of the Special Use Permit review process the Planning Commission improsed Conditions of Approval ("Conditions") and made the conditions part of the permit. The conditions require that the Developer take certain action ("Private Improvements ") and that the City construct a storm sewer system to serve the property ("Public Improvements"). 1.03. Public Improvements; Waiver of Dearine. The Developer has filed with the City a petition requesting that the City construct storm sewer facilities necessary to serve the Project. The City Council by its resolution accepted the petition, designated the propQsed improvements as Local Improvement No. _ and authorized the City's Consulting Engineer, Short, Elliot, Hendrickson, Inc., (the "Consulting Engineer"), to prepare a feasibility report concerning Improvement No. _, The Consulting Engineer prepared a feasibility report of Improvement No. _ and presented it to the City Council at its regular meeting on July 11, 1995, and the City Council directed that a public hearing normally held pursuant to Minnesota Statutes ~429.031, be waived pursuant to the Developers' request. ~,.- .. 1.04. Public Improvements: Plans: Specifications: Bids: Based upon a request by the Developer, the City Council authorized the Consulting Engineer to prepare plans and specifications for Improvement No. _' To the extent feasible, the Engineer was directed to use the engineering data supplied by the Developer's Engineer in preparing the plans. 1.05. Order or Improvements: Award of Contracts. The Developer has requested the City Council to order the construction of Improvement No. , to enter into contract for the construction of the Public Improvements, and to pay and finance the cost as provided in this Agreement. The City is willing to take this action, but only on the terms and conditions, and in consideration of the Developers' representation set forth in this Agreement. Section 2. Cost Recovery. 2.01. Cost of Improvements. For the purposes of this Agreement and all proceedings and actions taken by the City Council hereunder with respect to Improvement No. , the Developer and the City acknowledge and agree that the cost of the Improvements will include those elements specified in Exhibit "B". Upon completion of the work and payment of all costs of the Improvements, the City will compute the actual cost of the Improvements and the amount -1- . . . thereof allocable to the Property, and will furnish the same to the Developer together with the calculations made by the City to arrive at the amounts. . 2.02. Levv of Special Assessments: Procedure. Not less than 14 days after the City has furnished its computations to the Developer, the City may levy special assessments with respect to the Improvements on the Property, in the manner specified in Minnesota Statutes, Section 429.061. 2.03. Special Assessments: Amount and Allocation. The amount of the special assessments levied on the Property as a whole shall be based upon the actual cost of the Improvements if available and on reasonable estimates of the cost if actual costs are not available, as reasonably determined by the City. The Developers agree that the allocation is fair and reasonable and will result in the allocation of costs and the levy of special assessments on the Property as a whole, which are equal to or less than the special benefit accruing to the Property from the Improvements. The Developers expressly waive the right to appeal the assessment to the District Court pursuant to Minnesota Statutes ~429.081. This waiver is freely given in consideration for the benefits that the Developers expect to receive from the development of the Property. Section 3. Developers' Undertakines. . 3.01. Easements. The Developers will furnish to the City upon being reimbursed for acquisition costs, all permanent and construction easements; as designated in the plans and specifications (or any alternate sites as may be agreed upon by the Developers and the City) and deeds to property deemed necessary by the City for the location, construction, installation and operation of the Public Improvements in form and content satisfactory to the City. 3.02. Assessments and Charles. The Developers will pay to the City when due, all consultant fees incurred by the City in behalf of or at the request of the Developers, all special assessments, interest and other amounts due with respect to the Project as hereinafter provided and will pay to the City when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City, with respect to all portions of the Propli(rty, when the fees or charges are incurred or become due. 3.03. Private Improvements. Developer acknowledges that the property is regulated by the City of Stillwater and that a default under City ordinances or condition of approval of any permit is a default as defined in this agreement. The following conditions of approval imposed by the City Council as part of Special Use Permit Application No: SUP /94-6 are made conditions of this agreement. The conditions requiring landscaping, fencing, wall building are deemed to be "Private Improvements" for the purpose of this Agreement. 1. All trash receptacles must be screened from public view by use of wood fencing and gates as detailed in the architectural plans that have been approved by the Community Development Director. All trash and garbage must be picked up between the hours of 7:00 a.m. and 4:00 p.m. . 2. The landscaping plan for the property and for adjacent homeowners that was prepared by Abramhamson Nurseries and approved by the homeowners as set forth in their June 5, 1994 letter must be completed, and the work approved by the City before a Certificate of Occupancy may be issued. -2- 3. The landscape for the Robert Kent property must be installed according to a memorandum of understanding dated June 26, 1995 between Robert Kent and a Developer. 4. Bushes must be planted in the fence set-back area above the retaining wall adjacent to the Schwalen property. 5. Sidewalk and driveway snow removal must be contained on the Developer's property and must not be blown or shoveled onto adjacent residential properties. Parking lot snow must be hauled off-site in order that the Developer maintains parking lot capacity and to reduce spring snow run-off. 6. The fence constructed above the retaining wall must be six foot board on board as now installed at the east wing location and the fence must be located according to the approved plans. 7. The Developer's employees must park in the Developer's parking lot and not on Williams Street, Wilkins Street or Stillwater A venue. 8. The new building lighting must be limited to down-lighting at doorways, and must not shine or be directed on adjacent properties. An additional light shield must be installed on the south wing emergency exit light in order to shield the exit light from the Kent residence. 9. No addition signage may be installed on the new addition. 10. The on-site storm sewer run-off must be ponded and piped to a catch basin near Williams Street according to a design that must be prepared by the City Engineer and approved by the City Council. A Drainage Easement must be obtained by the Hoffbeck's for this improvement and the drainage pond design must include pea .gravel in the bottom of the pond apd the design must be adequate to not allow standing water in the bottom of the pond. This storm sewer improvement will be done by the City as a Local Improvement if the Improvement is requested by the Developer in writing and both an Improvement Hearing and an Assessment Hearing waived by the Deyeloper as set forth in this Agreement. The retaining wall on the north side of the property shall be extended at least three feet to better direct run-off. 11. South and east wing doors must be solid and metal pall~ls must be installed in any original window opening. These doors may only be used for emergency exit. 12. A sound barrier must be constructed around the condensing unit located to the east of the new addition. A barrier must be as described in the report prepared by Acoustical Consultants Kvernstoen and Kehl dated April 20, 1995. The wall must be tested and certified that it meets acceptable residential sound levels according to the specifications set forth in the report. The testing must me provided to the Community Development Director, and approval given before the issuance of a Certificate of Occupancy. 13. Wheelchairs and other inside equipment must be cleaned inside the center. 14. Nursing Home employees must restrict breaks and lunch activities to the existing picnic tables located near the existing south entry and in the new north court yard area. 15. The Developer will have a continuing responsibility now and in the future for controlling storm water run-off from the property and will be obligated to prevent adjacent owners from suffering damages from storm water run-off. -3- . . . . 16. All damage to adjoining properties including the displacement of any survey markers must be repaired, or the damaged owners compensated before the issuance of a Certificate of Occupancy. The responsibility to repair damage also includes the Developer's responsibility to repair damage caused to any adjacent owner who gets access to the Developer for performance of the landscaping work. 17. Good Samaritan will be responsible for insuring that all landscaping survives and warrants the fitness of landscaping and the continued viability of the landscaping on property owned by the Developer for a period of three years after installation. 18. Landscaping installed on adjacent property must be warranted for at least one year or the term of warranty provided by Abrahamson Nursery, whichever warranty is for a longer period. 19. Any further expansion or intensification of use at the Developer's property will require a Special Use Permit review. 20. These conditions replace conditions 2 and 3 set forth in the original Conditions of Approval for Case USUP 94-6 and previously recorded with the County Recorder of Washington County. 21. These conditions and this Agreement must be recorded with the County Recorder of Washington County and is intended that each condition is of pertinence to and will pass with the Title and be binding upon any successor and interest to the Developer. 22. All of these conditions must be met or an escrow provided in the amount of 150% of the value of the remaining work, before a Certificate of Occupancy will be issued. . Section 4. Additional Security. 4.02. Private Improvement Costs: Fscrow. Before a Certificate of Occupancy for the addition to the property may issue, the Developer must either complete all action required by the conditions of approval or, deposit in Escrow with the City, sums in a sufficient amount to guarantee performance of the Developer's obligations contained in ~3.03 of this Agreement at a cost of no less than $ . If all of the "private'ill\provements" are not made by the Developer within 60 days from the date of this Agreement to the reasonable approval of the City , upon 1 0 days written notice, the City may proceed to enter upon the private property of the Developer and complete the private improvements and draw upon the Escrow for any amounts reasonably expended by the City in making the private improvements. Amounts remaining in Escrow after being drawn down by the City or remaining in Escrow 90 days after completion of the private improvements, whichever occurs later, will be returned to the Developer. Interest actually earned on the escrowed amount, if any will be returned to the Developer with the principal amount. Section S. General Provisions. . 5.01. Enforcement by City: Damaees. The Developers acknowledge the right of the City to enforce the terms of this Agreement against the Developers, by action for specific performance or damages, or both, or by any other legally authorized means. The Developers also acknowledge that their failure to perform any or all of their obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developers, the City may commence legal action to recover all damages, losses and expenses sustained by the City; -4- and that the expenses may include but are not limited to the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. 5.02. Termination. This Agreement will terminate when all of the bonds issued to finance the cost of the Improvements pursuant to this Agreement, and the interest thereon, have been paid in full or the City's obligation with respect thereto has been discharged in accordance with law and the resolutions authorizing their issuance; provided that all of the Developers' financial obligations accruing under or pursuant to this Agreement prior thereto, including its obligation to pay the special assessments levied on the Property as herein provided when due, will survive the termination and continue to be enforceable by the City. . Section 6. Administrative Provisions. 6.01. Notices. All notices, certificates or other communications required to be given to the City and the Developer hereunder must be sufficiently given and will be deemed given when delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: City of Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 If to the Developer: . The City and the Developers, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent. 6.02. Severability. In the event any provisions of this Agreement are held invalid or unenforceable by any court of competent jurisdiction, the holding will not invalidate or render unenforceable any other provisions hereof. ,'; " IN WITNESS WHEREOF, the City has caused this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the Developers have executed this Agreement at Stillwater, Minnesota, the day and year first above written. CITY OF STILLWATER (SEAL) By Jay L. Kimble, Mayor and Morli Weldon, City Clerk . -5- . . . STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this _ day of . , ' 1995, before me, a Notary Public within and for Washington County, appeared _ to me personally known, who, being by me duly sworn, did say that they are respectively the "Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledge that this instrument was the free act and deed of the City. Notary .Public STATE OF MINNESOTA ) ) ss. ) COUNTY OF WASHINGTON On this It 1"1.1 day of p...\A.~lA C":> 1:.. , 1995, before me, a Notary Public within and for said County, appeared Officer of Good S arltm of Stillwater, to me personally known, who, being by me duly sworn, did say that they are signed in the foregoing instrument and that this instrument was signed as the free act and deed of the Corporation. ~'t' . . ~f:'-= 1~~A~r~~ -6- . . I I. RESOLUTION NO. 95- ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR GOOD SAMARITAN OF STILLWATER, L.I. 317 WHEREAS, a certain petition requesting the improvement of real property at 1119 North Owens Street by construction of storm sewer and appurtenances, was duly presented to the Council on the 15th day of August, 1995; and WHEREAS, an Agreement of Assessment and Waiver of Irregularity and Appeal, with reference to the improvement, was received by the Council on August 15, 1995; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: 1. The Council finds and determines that said petition was signed by all owners of real property abutting upon the street named as the location of the improvement. 2. Such improvement is hereby ordered. 3. The City Engineer is hereby directed to prepare plans and specifications for the making of such improvement. Adopted by the Council this 15th day of August, 1995. Jay Kimble, Mayor '" , ; Attest: Modi Weldon, City Clerk RESOLUTION NO. 95- APPROVAL OF AGREEMENT BETWEEN THE CITY OF STILL WATER AND GOOD SAMARITAN OF STILL WATER FOR GOOD SAMARITAN CENTER PROJECT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between the City of Stillwater and Good Samaritan of Stillwater for the Good Samaritan Center Project, hereto attached as Exhibit A, is hereby approved, and the appropriate city staff is authorized to sign said Agreement. Adopted by Council this 15th day of August, 1995. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk '"'I I , . e I el I /.:' . " al~ ~ . iJ g 2 f1. .! ~ g ~ :/1 '0~ ;iC&9 ~ ~ ~ # ~ ~ aff ~~ 9~g j'a~ ~ iJ; :2 r y. t I IJl . ~ If J. ifJ:t y. [Y 'J /-' (J, ~ A ~ A /j. i!: Jl1 ~ f!!. J~ " ID ~ ~ IE - d I JJ t P ~ e ~ lf ~ f b F d j ~ 3 v~ 629 ~ z gtB ~ f: ~ ~ 2 ~ ~2 ~ ~ ~ ~ ~! ~ ~ ~ p ~ ~~ ~ R ~. ~ ~ ~ r J ~ ~ ~ 3~ 39 ~~ 1!:w K '3 ,.2i/.([g @~~. ~~ ~ ~J ~g ~~~l~ ~~qBfJ@. ~ ~ r.P~i~~g al3~g ~~~ ~ W0 ~ 2 5 ~ P r ~ ~ ~ ~ ~ ~ f a ~ t ~ j ~ ~ ~J8 ~ ~ 9 , :n ~J ~~ ~tt~ m~~~~~ OJ ~'~3~~!~~~~ 6~(n 3~~ r _ E ~ 1 ~ tI ~ J ~ I-: I I J IJI 2 5 [!:' Jt.. ~ ~~f~ _~ w{\ J. ' .' ~~ (! ~1~ ~ ~ CJ I I . 'B ~ ~ , J ~ . . . '. ~ MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082 TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641 DAVID T. MAGNUSON MATTHEW A. STAEHLING LEGAL ASSISTANTS: MELODlE ARVOLD 10Dl lA.'."rz TO: Mayor, City Council and Staff 216 North 4th Street Stillwater, MN 55082 FROM: David T. Magnuson RE: Downtown Hotel Issues DATE: August 11, 1995 THE PROBLEM When construction of the Lumber Barrons Hotel began in the spring of 1995, members of the public and members of the Design Review Committee raised concerns that the hotel being built was different from the one that had been approved for building by the City. The Council asked for a report from me with regard to the adequacy of the existing ordinances and the adequacy of the enforcement in place of contracts and permits. BACKGROUND In the first week of July 1994 both the Design Review Committee and the Stillwater Planning Commission gave approval of a Special Use Permit for a forty-eight room hotel that would have been built north to Myrtle Street and provided for the renovation of the Lumberman's building. This action took place by the Heritage Preservation Committee on July 6, 1994 an\,! by the Planning Commission on July 11, 1994. Shortly after these permits were given however, the City received a letter from Public Resource Group, Inc. a copy of which is attached setting forth that the Developers had reviewed the plans with an architect as the project related to costs and the forty-eight room motel was too expensive. They suggested they could only build thirty-six hotel suites immediately, and fill out the balance of the property when cash flow permitted. Thereafter, on July 24, 1994, the Developers furnished a pre-application form for tax increment financing assistance and this document contained a scaled down version of the hotel. Thereafter, the City Council reviewed the entire project on August 9, 1994. This meeting was scheduled specifically for the purpose of reviewing the financial requests that the Developers had made but it became a general review at a workshop setting, and the City Council reviewed not only the thirty-six room hotel, but also the scaled down version shown on the plans submitted by the Developers with their Tax Increment application. Although the plans that the City Council were different from those approved by the Design Review Committee and the Planning Commission, the plans were not referred back to these commissions for consideration. , When the City Council took final action on the sale of the property on January 17, 1995, the City Council certified by resolution that the plans had been approved however, no specific reference was made to which plans were being considered as approved. The Developers considered that the plan submitted and approved by the City Council on August 9, 1994 at their workshop were the approved plan and designs. The Planning Commission and the Design Review Committee, the official bodies charged with review of the design, had taken no action with regard to the design since their meetings of early July of 1994. . The process could have perhaps been squared up during the spring of 1995 when the building plans were presented for the necessary building permit. The building plans however, were not compared with the approved design and a building permit issued. The Design Review Committee however, took action on June 5, 1995 and again on July 11 and again in August at the recent meeting to approve the design changes, but they did so reluctantly feeling somewhat pressured to approve the changes in view of the construction being nearly complete. PROBLEMS WITH THE PROCESS 1. On August 9, 1994 when the City Council considered and took action on a set of plans showing a change design, the Special Use Permit and Design Review Permit should have been referred back to the Planning Commission and Design Review Committee for action. 2. When the City Council construed that the plans were complete and approved on January 19, . 1995, a clear indication should have been made to the Council with regard to the specific plans. The staff reports only assured the Council that the designs and plans had been approved and that all conditions precedent to the sale had been satisfied. 3. The plans presented in the application for a Building Permit should have been reviewed against the approved design before a Building Permit was issued. . RECOMMENDATIONS FOR CHANGE 1. The authority of both the Planning Commission and the Design Review Committee should be made more clear and the procedures for dealing with both of these cOInmittees should be better refined. 2. Whenever a development contract is envisioned that relates to a project such as this, specific approvals by the various committees should be required as conditions of the contract and failures of these conditions should be grounds for default. 3. A precise definition both for ordinance purposes and development contract purposes should be developed for "plans". A sketch plan is much different than a construction plan and the word should not be used without being defined. 4. The ordinances and the development contracts should be clear with regard to an agent of the City that is authorized to accept plans. The documents in place now are referred to plans filed with the City but this could mean the Building Inspector, the Community Development Director or the City Clerk. 5. A check off procedure should be developed so that all required departments check off on buildings plans before a building permit is issued. .' . . . . . .... / MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director f2-- DA: August 5, 1994 RE: REQUEST FOR TIF ASSISTANCE AND FINANCING PACKAGE FOR DOWNTOWN HOTEL The attached financing program and TIF assistance request has been received from the Lumber Exchange Hotel Partnership. The project fmancing proposal asks for city assistance in 3 areas, (1) economic recovery fund request, (2) $515,000 forgivable loan (Selling price $1,150,000 rather then $635,000) and (3) "Pay as you go" TIF assistance based on increased value of the project. The city council previously authorized city staff to make application for the state DTED Economic Recovery fund $250,000 regarding the forgivable loan the developer is requesting a $515,000 increased value in the selling price based on previously prepared appraisals. 1bis action would not cost the city economically and is legal according to the city attorney. Regarding "pay as you go" TIF assistance, it is difficult to determine the exact TIF proceeds from the project at this time. It has been staff's recommendation to make "pay as you go" TIF assistance available for the project but no "up front" or city bonded assistance. The other proposed sources of funds - developer equity, SBA, tourism loan and conventional bank financing - does not effect the city and are the developers responsibility. ..,.' ~ A specific TIF "pay as you go" fjgure can be developed with the county assessor when more detailed plans are prepared. The last hotel project generated approximately $30,000/year Of, assistance for your information. TIF assistance would run until 2010. Recommendation: Consideration' of request for: 1. $515,000 forgivable loan 2. "Pay as you go" TIF assistance. Attachments: " .. . 1 . 'PUBLIC RESOURCE . : GROUp, INC. . . Marketing,.Developmenc & Finance Specialists.. . MEMORANDUM VIA: Fax . TO:' Steve Russell, .Community. Development Director' FROM: LeonardP ~ Kirscht DATE: July 19, 1994..:.: . .SUBJECT: . St. Cr9i'{Pre~ervation C~rnpany:.'-.:'. .' ~. " :. .: . . .... . .' . . .", . , . .-. .:' '. .' . !:", '.-. . . ...... .- . Per our. c~nversation ~~ t~day's date,. the .St.. .Croix. J>r~~ervation Company '(SCPC} has had. th~ '.:"'~ opportunity to review the 'pl~s ~f the proposed developmen(of a historiCal. hotel and 'conference . ..... facility of the Lumber Exchang~ Property'. This review was ~o~ductea 'with. their ~c~~t as. ..- ',' itrelatestobuUdingplaris'and~osts..:" .', :.: '-':". '.~ ::. ..... .,.. '.," ,.;"'~ ....;.. ..' .'. '.:,. - . .. . <". .. -. . .,'. .... ';.":' . .:\. :..". :', .... .- . ,. -. .....: ", .. ," .. . ." ..' :..:.:',.:.;::....-:-..~:.". -..::.:......~..... .... ."' ,'.~.:'.:~. ......0.....-1.'.......-... . ",. ....... ,The scpt is proposing 't~ Complete tl,1e: ~evelopment of ~e facility, including 48 hotel su~teS,' '. :.. . on the site. . However, at ~ ~s' time it 'appears that the budget of $~',200,009, whic~ is a debt ~d .,.. ". . equity package ,that can ',teasonably. be leveraged, will allow of .the,..(levelopment of the, MI' ~. '" conference facility ~d 36 . hotel 'suites. ~:mmediately. ::,The development. ~.i~..cojn~ittect to'. fulfilling this obligation. imrri~iately.upon' secuJjng the fimi.rici~g as ,'o_u~~.:;, " ~.;" : ;.'.- -. ...... . . . :. . . . :. . .. . .".. . -' . . '.. ~ . . .'" . . . '. ~ ... . . '. ". . . . . ,... . . '. ~ . . .' . .'... " ",' ' . 'Th~ b~anceof12 h~t~l suites, .~h~Ch.~ep:~es~ntS:.~n:~:wi~g~f tlie'iipp~rfl90r 'o{ilieia~iiity, Will be completed ~'soon"as'possible fro!?'excess'fimincmg, cosfSavlngs'assoCia~ .yntl:t the ~itial constiilction,and . cash flow frOm the operation of the facility 'when complete.. The project dOes , . inClu4e' coinplete'historic~ .refl~~ation- of: th~ .exterior' of the ~timberExchange..Bu~ding- as "proposed..,' :'. .' . " ...... ' " . ,~-, . ". ".... . . ", ., - . . -'. . If ~ou ~ave ~~' questions: pl~e ~f.J!le' at (612) 5~~-797~.'" ": ". "':.' :':"...' .:. ':. ....:.... .- ". .' . ;~: . . ." ."' . .: .. . ,..,.. --. ~. ,-'. ~ . .... ." dp . . . . ". ..' ~ .". " CC' . . St. Croix. Preservation: Company . :.." ...-. . - -. ~..' ....:.." :1. . . "..,' : .....-,. .". ..... . ..... ...... .' ," .'. ... ... . ........: .... . " .' ,\ ". .... ,'. '. ", '... .,'. . ", .. . .. ... ; -. .~. .' .' . . . .. 4205 Lan~La~e North. sujteUix,'.Mi~~~illi. ~';';60~ 55<l41~(~;~)~50-797~~ ;612) 5~922i Fax i. ::' '. . ._, ..... ",--' .;.... ..... ,-. .. , .- '. .... . , ..:. .... ~~;; ...;. . . . I PROJECT INFORMATION. F~~-rIF~ ~\ F I.JN 7/JV!tfy ~ .. (.,. .- . ST. CROIX PRESERVATION CO. ARCHITECTURAL DRAWINGS .- . "'l- . . .' .":~' .' -:6- . I ~ --.J I . . .. -.0;" . ".:.:., '. .' .. , r , . , HISTORIC INN AND MEETING CENTER II water street elevation DOOLEY'S SUPERYARKET SITE LUWDERWAN'S EXCllANGE BUILDING project image o It 10 .calo ~ propo..t by: ST. CROIX PRESERVATION COMPANY '10 , I ,~ CD I . .. ~ .. ,~ , lUS'l'OIUC INN AND MEETING CENTEI~ --..-- It_..... .... M...... ......a -._ c;:--- ==:= :c= ===. = :;:. ---... -_......-- --- ..... -..-- --- ---- -.....- ---- ..... ..- .......... ...... ....... - - -.... ..... ... --- .on.a. IN''''' 1I00U::Y'S SUPERMARKET SITE proposed malerials: LUMDERMAN'S EXCIIANGE BUILDING o 10 20 60 ~cule ~ proposal by: ST. CROIX PRESERVATION COMPANY e.. . I I . I . . -.0 I . ~ .. '. r , HISTORIC INN AND MEETING CENTER . elevaLion from river LU"fJ)~Rt.tAN'S EXCHANGE DUILDING projecl image o 10 20 8cule ~ 00 I nOOLEY's SUPER~fARKET SITE ...:-- e proposal by: ST. CROIX PRESERVATION COMPANY -.. - --- -..---- . I N o I I . .' ,. 0' '. * , HISTORIC INN AND MEETING CENTER ,. .........._ .___ 0'..... ..~....""............."""'.-...,... ~h ....Ga.1 IH'ojecL image o 10 20 ~cule ~ 60 , . . o IDIOm ~ ,~ g >- " ,l] chestnut street elevation LmfDERUAN'S EXCHANCE BUILDINC proposal by: ST. CROIX PRESERVATION COMPANY . -r-rmrrl--,-,-r,-- PUfll.IC IIISTOIUC INN AND MEETING CENTER PAHI\ING . l.l.L LLLIJ_Ll...LL1_LLWJJ_ . CITY PAJU\ I N .~ I SUI'~H M,IEHICA STATION E-o "'-1 "'-1 ~ E-o C/) ~, ~ -, E-o.- ..' 0:: >- ~ . CITY PARK PUULlC PArU\ING R~I~--'-J -:: ..I'\" ~ }.~ - v .-..... 1..1 "'~.~"'-1u -- _. - J ~J - ~l" =t1-:- . .,8 -KJ~~ ~VV -:~I .n 82"--"1 1_. -:' . _ _ _ ._ .. '_ ~IJ I I.: -} - L-l--J. WATER S'fIU~E'r RETAIL DLOCK site-plan: propolliul by: ST. CROIX PHESEHVATION COMPANY ~1l~~O . ~~N scale ~ ~ -... CITY PAIU' JlllT PUULIC E-o PARKING ~ GHtt E-o ::>. Z E-o en ~ :I: u RE'rAIL ULOCK I ,... \ . " .. , ~ ti w ~ !j ... ~ ::Ii! en Lry level plan l'cceplion uar I'cslauranl kilchen lllceUllg cenler ~::.:., ....... ...... ............ . ..v, (.~~ n ..., .ft- c:::::= - ...... - ....... WAT~R S'rHE~T ^ ~, .. propOIUll by: ST. CROIX PRESEHVATION COMPANY o 10 20 Mcule ~ . 60 I (V . ti w ~ 5 ~ w :c u . I N N I . . . :',:' 1llSTOHIC INN AND MEETING CENTER ...a=.a' . - - - - - :1'". ( 1 [ ] - - I ....... .... ........'........ -- - .... -~. . -~- - - - - e propolUll by: S1'. CROIX PHESEHVATION COMPANY second floor plan o 10 20 ~. ulc ~ ~o~ I N \...J I . . ^ .J . r , 11lSTOIUC INN AND MEETING CENTER - - - - - ( J [ 1 - .., ~ - - ........ -- .........- -....,.... .... ...... - . .~ .. . .... - lhird floor plan o 10 :to ~. ute ~ &O~ - - I - - propOIUl1 by: ST. CROIX PHESEHVATION COMPANY --- - -.. . . . . i. Stillwater Heritage Preservation Commission 216 N. Fourth Street Stillwater, MN 55082 Dear Jeff Johnson and members of the HPC During the last couple months I have watched the Lumberman's Exchange building being restored to its original appearance and integrity. I was quite pleased to finally see one of the most important historic buildings in Downtown Stillwater given the respect and treatment it deserved. As you know, most developers don't undertake pure restoration projects because they are too expensive and cannot be accomplished due to site constants caused by potential new uses. This project could incorporate restoration of an historic structure while developing a hotel and as you know, a hotel has been needed in the Downtown. I have noticed that they have made architectural modifications to the porch addition on the Lumberman's exchange building and the new addition. This is a change to the plans the developer submitted to the City and were approved by the HPC last summer. This is not say that I feel these changes are inappropriate. They still meet the intent the design guidelines and preservation ordinance which you, as a Commission use as a guide to review projects in the Historic District. From what I know, you may not all agree with t4ese changes and are questi~ning the review process to date. The process has worked in 950/0 of the cases the HPC has" revie*ed in the last 8 years.Y ou have been quite successful in working with developers and property owners in the Downtown. I am very proud that I had the pleasure to watch the Downtown change during the past eight years and am pleased with the work of the HPC. The City has been very fortunate to have individuals who have expertise in historic preservation working on the hotel project. However, they are not above the re\1:ew process and should have kept in closer contact with the City and the HPC. I feel that the HPC and the developer can resolve this issue without too much disagreement. If all those in involved can focus on what, they are restoring and what they are developing. The new addition is a ''new structure" and as such is being treated as a new structure keeping the same buildings materials and designed in the same scale and proportion as the adjacent buildings in the area. Stillwater is becoming a tourist destination. Without the HPC and the standards they have set for the Downtown, the area could have become another WISCOnsin Dells. However, the Downtown can never be and never will be Colonial Williamsberg. If the City of Stillwater can keep that balance between reality and history then you know you have accomplished quite a lot. (];72 AnnPung-T::l ~ -I&~ cc. Mayor and City Council . . i. CITY OF STILLWATER MEMO DATE: August 9, 1995 TO: City Council Klayton Eckles, City Engineer ~ (" FROM: SUBJECT: Anticipated Upcoming Costs for the Levee Project DISCUSSION The Corps of Engineers and SEH are currently working on the fmal plans for Stage 1 construction of the levee project. Stage 1 involves construction from the Dock Cafe north to approximately the Gazebo. This project involves restoring and reconstructing the existing levee. Construction of the levee project will require the expenditure of city funds for the levee itself for repair or replacement of existing city utilities and for the upgrading of some existing city owned features within the project area. The city is responsible for approximately' 12.5% of the Stage 1 construction. This could amount to almost $400,000, however, because of city contributions in the form of staff time and right of way this could be reduced substantially. In addition, the city must pay for any betterments. In Stage 1 the only significant betterment anticipated is the upgrading of the upper road way from a blacktop surface to a brick paver surface and the cost of the upgrade is estimated at $145,000. "'''r 'oj . Another anticipated expenditure is the cost of undergrounding the electrical wires that pass over the park and parking area. NSP is currently working on the plans for this procedure and is on a time schedule to perform this work this fall. At the city's direction this work will be completed and the cost of the work charged to the city, therefore, if the council desires to complete this improvement we should expect a bill sometime in the next six to eight months for the work. The cost is currently estimated at $180,000. Another expenditure will involve relocating and upgrading the lighting system. This cost is estimated to be about $50,000. RECOMMENDATION I recommend the City Council discuss taking action to adopt the 1996 budget to include expenditures to cover the cost of the levee improvements, including the city share of the construction costs, the cost of upgrading to pavers, the cost of undergrounding NSP power lines and the cost of augmenting the levee pedestrian lighting system. . . . August 9, 1995 Gary Howe 911 Co. Rd 5 Stillwater, Mn. 55082 TO: Mayor and City Council Stillwater, Minnesota RE: Request to reschedule appointment with City Council for August 15, 1995 to September 5, 1995 Due to my being out of town at the time of the next City Council meeting (on August 15, 1995) 1 am asking that my request to discuss reapportionment and reassessment for P.1. 0 #9032-3025- L.1. 173 and L.1. 301 be tabled until September 5, 1995. Thank you. Sincerely, ~.~ Gary Howe '''r '" ., . . . CITY OF STILLWATER MEMO DATE: August 10, 1995 TO: City Council <-E~ FROM: Klayton Eckles, City Engineer SUBJECT: Request of St. Paul Lutheran Chuch to Reconstruct Curb and Gutter DISCUSSION Attached is a letter from Jay Swanson, Vice President of the St. Paul Lutheran Church. In his letter he is requesting that the city approve the church's plan to reconstruct the curbing along the front of the church on south 5th street. The chUrch is doing improvements to their property, including some sidewalk repairs, but before doing so they wish to repair the existing curb. The. request is reasonable and is good common sense. The only concern that the engineering office has is that the curb be placed in such a way that it need not be removed if the street is reconstructed in the future. We informed the Lutheran church representative that some city engineering, survey and design time may be required in order to determine the exact design of the curb and this would be chargeable at standard city rates. .1, " RECOMMENDATION I recommend we proceed with the engineering design subject to St. Paul Lutheran Church agreeing to cover engineering department expenses. -. . i. ~" i .. MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director t~ DA: August 15, 1995 RE: BACKGROUND REGRADING LETTER FROM PETER GERRARD REGARDING DEVELOPMENT OF UBC STORAGE YARD SITE The downtown plan identified the need for 200 parking spaces in the South Main Street area. Since that time, the city has been working with UBC to relocate them to the West Stillwater Business Park, clean up the "dirty" storage yard site and provide public parking on the storage yard site. NSP will purchase the site and lease it to the city until monitoring of the site is completed. At that time, they agree to sell the site to the city for their cost. The idea of building over parking lots has been discussed for parking lots in the downtown area. This particular site is well suited for a multi-level structure. The letter from Mr. Gerrard indicates an interest in the site for condominiUm development. Since the letter, he has indicated the condominium would be more of a "hotel" type use suited for a transient occupancy. At this point, I think it is important for the council to consider the possible implication of housing development on the site. To do this more, staff recommends a work session to discuss the possibilities of future use of the site, cost implications to the'c~ty and process of working with a private developer. Recommendation: Set workshop to discuss future development ofUBC storage yard site (possibly August 22, 1995). . . . #~~ c;Mr,I}D ~,\,'( <:{'- v GERRARD REALTY CORP · 420 SOUTH 5TH STREET. P.O. BOX 1086 · LA CROSSE, WISCON 54602-1086 PHONE 608n82-4488. FAX 608n82-4478 Mr. Steve Russell Planning Department City Hall 216 N. Fourth Street Stillwater, MN 55082 o / ;yjJ -/ ~ V~ Dear Steve: Please consider this as our letter t tent to purchase the property known as 301 South Second Street, Stillwater, Minn ota; e attached copy of Certified Survey), presently owned and occupied by Unit Building enter, at a mutually agreed upon price. - - . It is our plan to develop is property to pro 'de 100 to 150 parking spaces for use by the build 80 to 100 upsca Condominiums. We are aware of e history of this property and w are looking forward to working with the City of Stillwat to make this property an attractive set as well as substantially increasing the tax base. "r " y, willing and able to move forward on this pr 'ect. PTG/cm Enclosure . ..,:. ....... .... ~.:: . ........ ....::. '.~ :::~: .'z{: . . . "~: . ~. .'. .''':. ':-r"!-.., ..:;.,... . .~'$; "., .:.-. ...... .~ . '.:. ..~. ....... . '-';;-.. .:."-;'f; . : ~. ~f"; .:. "':. . ":, .',;;::: ;:.'. .:.:;'::" ...... .... ... .... .....'.. ...... ........ . .....:.. .,;~ .:.... -:..:..... .,......... :.: :~. .;.:.;: ...:.... ":., ",":;,"! ~!.; .~ ~~ .~...., '.:; ~ ~~ .......,. . .': '. ~ :~. UES(:IUI'TION, NOTES: Orientation of this bearing system Is assumed. o IndIcates 5/0. 1.0. iron pipe set marked with a plastic plug inscribed RLS 13774. Underground or overhead public or private utilities on or adJacent the parcel were not located in conjunction with this survey. unless noted otherWise. Outside boundary was surveyed per parcel description furnished (see sheet 3 of 3 sheets). Adjoining parcel descriptions were not researched or compared with desc. furnished. Note fence line and bituminous pavement encroachment along the n'ly line. Contact the City of Stillwater Public Works Dept. at 439-6121 for field staking and exact loc. of remainder of 40. San Sewer line loc. on this parcel. Exact loco presently unknown. This sewer line is not defined by easement. CERTIFICATE OF SURVEY DARRETr M. STACK STILLWATER, MINN. "082 MINNESOTA RECISTERED LAND SURVEYOR Tel. No. 439-5'30 SURVEY MAUE t:XCLUSIVELY FOR. UNITED BUILDING CENTER, a.k.a. Laird Norton Co., 301 South Second St., Stillwater, HN 55002 Per Parcel Description Furnishnd: (see Sheet 3 of 3 Sheets) ~ EAST ~ OLIVE S7;e~E 7 N~&c ,.. "5 S7z.rr'ls".v JI.J./' .- -- --(:. ~. L . .. ,-- " VJ ~ ~\ " J , ",. .' I ~ , .. 'i ~ ~~' r~ ,,'- .. .. . ~. -';;I~ ~ ... "'\.. " , , --M.T/'~... I z ... " ... ;; -- - ~~"'. I ..)., ,,/ $u'I.~ '" c._ WA~~ ~ .., :.~ ...~ ,.,~ ~"\i ~ ..~ ,,"I .T17.I~',r~H IZtl' ~ ~ ~ 4.' ~_ i. 1:: P~Y,"L,,'pE P /I.UA:'-? \ ~ _; ~ J41I1NIII .._ .t7Z;=~;;;"'-;U:;1I .,~ ~..-. H~II. /,..,., .r .T_ T# e..-. " I _If,.,E " J,.~'L'U I ., hNi f 1.",4 ~ ~ ~ "r , , 4.65..!~ I .: t--. ~. .. ....-.:.--- I l'~ ~'J. 22 ~-:--t I ')'p ~r1'" II..... '-'__y I '",,~l:,(:P.. , "".".\', '......,i- \",.,1, I _ ..., ,~- ...-:5 ;"-,' k...... W"N T..: A: Poc. 4/6 P?-9 ~ 35 8 ~ }..: ~ I I I 1 L ~ISIP# .:: /Jury I- I \ I L I'UISIJN ~ .5r. 1- - . ~ \I) ! i I \ u I hereby certiCy lhal thiJ survey. I,t.n. ..r "'I'"'' "., prepared by me or under nlY direcl .IIIJcf\i.i..n .,"l.h.. I am I duly RecistC<"ed Land SUNC)'''' under ..... I.." ..r lh~.?;t,~ OlteSept 11 1'l'l'Kcg.N.. 11771 f..1 . . e .:..' . ..... :., .'.:' (\?~} ......:..:. .:': ::..~.:: ~ ,.::'.:::~~;~'. - '~.:..... .". ...... " ~.....' .' ,.... ~ . ..... ,..... "".'.' :.':::':'; ..:.:.:.'.;. '. .~.~:::~ ..:..... :.....';.:: ",)':".' '~::.'::'.:/.: .:.::..:.:. '. '::~ ":'.: ~;,~wr .::..... ..;.<:- ... . ....:;':.: .:: :.~.:: ' .:..... ,...... ;.....; .' :~.:.~ .'.:':' .':.'. ,":';'.' - :.,~~ . ..... ....... . . .. 6087824478 GERRARD REALTY CORP 697 P02 AUG 15 '95 15:13 . #. '1~ ~~ " \ I." N"" GERRARD REALTY CORP. 420 SOUTH 5TH STREET. P.O. BOX 1086. LA CROSSE. WISCONSIN 54602-1086 PHONE 608/782-4488. FAX 6OBnS2-4478 August 10, 1995 Mr. Steve Russell Planning Department City Hall 216 N. Fourth Street Stillwater, MN 55082 . Dear Steve: Please consider this as our letter of intent to purchase the property known as 301 South Second Street, Stillwater, Minnesota; (see attached copy of Certified Survey), presently owned and occupied by United Building Center, at a mutually agreed upon price. It is our plan to develop this property to provide 100 to 15Q parking spaces for use by the City of Stillwater and to build 80 to 100 upscale Condominiums including ample parking for each unit. The condominiums will be marketed as a combination of permanent residence and recreational condominiums. Recreational Condominiums are defined as condominiums which may be rented to visitors to the area on a weekly or monthly basis, or occupied by its owner all or several months a year. We are aware of the history of this property and we are looking forward to working with the City of Stillwater to make this property an attractive asset as well as substantially increasing the tax base. We are ready, willing and able to move forward on this project. Sincerely, '. Peter T. Gerrard GERRARD REALTY CORP W ASIllNGTON COUNTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 14900 61ST STREET NORTH. STILLWATER, MINNESOTA 55082.0006 612-430-6000 Facsimile Machine 612-430-6017 Dennis C. Hegberg Dlstrlcl 1 Mary Hauser District 2 Wally Abrahamson District 31Chalrman Myra Peterson District 4 Dave Engstrom District 5 August 3, 1995 Dear Local Elected Officials and School Board Members: The Washington County Board of Commissioners would like to invite you to a dialogue with the Metropolitan Council regarding the regional priorities for 1995-1996. Curt Johnson, G.hairman of the Metropolitan Council, Jim Solem, the Regional Administrat~r-, and Council representatives will be here to review these priorities and receive input from the local elected officials of Washington County. Please join us for this interesting and important discussion. AGENDA WASHINGTON COUNTY LOCAL GOVERNMENTS AND SCHOOLS DIALOGUE WITH THE METROPOLITAN COUNCIL AUGUST 30, 1995 7:00 PM. COUNTY BOARD ROOM Welcome Wally Abrahamson, County Board Chainnan . Introductions Opening Remarks Curt Johnson, Chainnan, Metropolitan Council Regional Priorities for 1995-1996 Jim Solem, Regional Administrator, Metropolitan Council · Blueprint Implememation · Livable Communities ~Act · Transit Redesign · Dual Track Planning Dialogue with Washington County Local Officials For planning purposes we ask that each city, township and school board RSVP to Linda Engh at 430-6000 to let us know how many representatives from your council or board will be attending. Sincerely, . k'~ ~~,,~ Wally Abrahamson, Chairman Washington County Board of Commissioners /jmh _... Recydod p_ EaUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION ~ WASHINGTON COUNTY OFFICE OF ADMINISTRATION GOVERNMENT CENTER 14900 61ST STREET NORTH. STILLWATER, MINNESOTA 55082.0006 612-430-6000 Facsimile Machine 612-430-6017 James R. Schug County Administralor Virginia Erdahl . Deputy Administra TO: City Managers Township Clerks School District Superintendents ~)J, FROM: Jim Schug, County Administrator DATE: August 3, 1995 RE: Meeting with the Metropolitan Council At our meeting on August 2, 1995, it was agreed that the attached invitation to the "Dialogue With The Metropolitan Council" would be seilt to the local administrator whd would make and distribute copies to all of the elected officials in your jurisdiction. It was felt that this was the fastest and most economical way of getting the word out. Because we know that photocopy machines may not be as readily available at the township level, we are including sufficient copies for the townships to distribute to each supervisor. Although the letter from Commissioner Abrahamson is dic~cted to elected officials, city managers, township board clerks, and superintendents are also specifically invited to be a part of this discussion. Please note that we are asking that you RSVP as a council or board so that we have some idea of the number of people that will be attending the meeting. If you provide us with the names of those attending, we will make sure that name tags are made up ahead of time. Thanks for your help in getting the word out. I look forward to seeing you on August 30, 1995. Printed on Recycled P..- EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION . . ~ '\:. .._.'tI ~ Metropolitan Council ~ Working for the Region, Planning for the Future . August 4, 1995 Jay Kimble Mayor City of Stillwater 216 4th St. N. Stillwater, MN 55082-4898 Dear Mayor Kimble: The Metropolitan Livable Communities Act of 1995 laid the basis for a new partnership between the Metropolitan Council and the communities which make up our region. This partnership is aimed at cleaning up polluted lands, increasing the supply of affordable and lifecycle housing where new job growth is highest, and providing incentives to test models of more compact, transit-oriented development and re-development. Achieving these regional goals depends much on how.well all ofus can communicate as we implement each portion of the law. To ensure maximum communication, we have three steps in mind: first, to hold regional briefings for local government officials and staff Dates and times are listed below: . August 16 - Shoreview City Hall, 7 p.m. August 17 - Dakota County Western Service Center, Apple Valley, 7 p.rn. August 22 - Metropolitan Council Chambers, St. Paul, 7 p.m. August 23 - Minnetonka City Hall, 7 p.m. . September - Staff Forums (dates to be announced) Second, we are forming staff teams within the Council to meet with each community or clusters of communities to develop mutually agreeable housing goals. Through a separate process, we are designing an application and scoring system to distribute funds for polluted site clean-ups. Third, we will continue to work with representative organizations whicil nave a strong interest in this law. . We have already consulted the Association of Metropolitan Municipalities (AMM) about housing goals guidelines. Many mayors and council members were active through the AMM in getting this legislation enacted, and we are committed to continuing this cooperative relationship. We are also consulting with as lll~w:r legisla~ as possibie &S we move mruugh th"se impiemcntation steps. Council responsibilities in this new partnership wJl be carried out principally by Craig Rapp, Director of the Community Development Division, whom many of you know as a fonner city manager in this region, most recently at Brooklyn Park. I hope you will feel welcome to contact him, or Jim Solem, the Regional Administrator, with any suggestion you have. . sp-- Curt Johnson . Chainnan 230 East Flfth Street St.Paul,Mlnnesota 55101-1634 (612) 291-6359 Fax 291-6550 IDD/TrY 291-0904 Metro InfoUne 229-3780 An Equal Opportuntty Employer . . ~ ._~ 'JlllnllI . 1.' l. I' J . I l_ __ _ _ __ .1.-= IUII'cx:...I___ _ _ _ - - - ---- - ---- ----- - --- - -- ---- - - --------- CITYOFSTrrLWATER CHAMBER OF COMMERCE August 3, 1995 stillwater city Council c/o City Hall 216 N. 4th street stillwater, MN 55082 Attn: city Clerk For: Distribution to Council Members Dear city Council Members: As you know, the city of stillwater Chamber of Commerce is actively involved in a number of community festivals and events in 1995 including: Music on the Waterfront, Lumberjack Days, The Fall Colors Art Festival and victorian Christmas. We are also in the planning and development stages of new events for 1996: A Taste of stillwater and the stillwater Jazz Festival. In addition, the City Chamber is committed to a variety of civic projects and improvements such as: the refurbishing and extension of Lowell park, significant street improvements, new decorative street lights, new Christmas decorations, new Patriotic displays to honor Memorial Day, July 4th and Labor Day. We have established a permanent office in the Grand Garage which is currently staffed by volunteers six days a week. This office will allow us to better serve the stillwater community, both as a clearing house for visitor information and as a central point from which we can help formulate and guide economic and community development in participation with the locar~community and government. We request that the City of stillwater consider a contribution to the City of stillwater Chamber of Commerce of $5,000.00. Such a contribution will assist in the continued growth and prosperity of the City Chamber and will support its mission statement: "To serve, enrich and promote the greater stillwater business and residential community." We thank you for your time and consideration. ~es P. Laskin -- . Government Relations City of stillwater Chamber of Commerce P.O. BOX 516, STILLWATER, MN 55082 PHONE: 612-439-4001 FAX: 612-439-4513 .. . E. W. (Bill) Fierke, Jr. 724 So. Owens St. Stillwater, Minn. 55082 612-439-2396 City Council 216 No. Fourth St. Stillwater, MN 55082 August 4, 1995 Gentlemen: I wish to thank you for your concern about once-beautiful Lily Lake. About 10 or more years ago, a few other lakeshore owners and myself undertook an effort to improve the lake. I thought it might be helpful if I passed along to you what we learned. I have lived on the lake for 35 years. When we built our house in 1960, Lily Lake was clear, cold and spring-fed. I have home movies of my kids swimming in the lake in the first few years we lived here. The movies show the clarity of the water - the kids quite visible while swimming under water. When the water quality of the lake was at its best, the only supply of water came from underwater springs and what little run-off there was from the immediate surrounding area. The only trouble was that the water would get quite low at times. During the drought of the 1930's I understand that a person could walk across the lake on a sand bar. The property on the west side wasn't really "lakeshore," being separated from open water by several hundred feet of swamp and muck. . . At first, in the late 1960's, it was seen as a boon to the lake when some storm sewers were put in to create a larger drainage area. The water level went higher and the lake became just a little dirtier. Property owners on the west side of the lake naturally preferred slightly dirty water to no water at all. It would have been much better, of course, to have raised the level with pumps - as is done in Turtle Lake - rather than let the worst water be the source of raising the lake level. Then the storm sewer water should have been sent down its natural course to the river. ~ It is much cheaper, of course, to dump storm sewer water into the closest low area than to pipe it somewhere where it won't do anybody any harm. One problem with Lily Lake is that there is no longer any outlet out of the lake. An outlet wouldn't clear up all the problems, but at least there would be a more or less regular flow of water through the lake. A friend who has lived here nearly 80 years tells me that Lily Lake at one time flowed into the brickyard pond which in turn drained into the river. At one time or another, he says, the natural outlet was blocked. It would be very expensive now to put in a pipe to carry the lake's outflow to the river. Apparently, when highway 36 was built, a great deal of fill was put between Lily Lake and the river. It would take an extremely deep excavation to put in a pipe to restore the original watercourse. A crowning blow to Lily Lake took drainage was redone and the storm sent to Lily Lake, a good deal of . and on to the lake (reversing the originally flowed). place a few years ago when the sewer water out to highway 36 was it being run into the brickyard pond direction in which the water 2. When we looked into possible solutions for the lake's problems, some people in anti-pollution work explained that 80% to 90% of the bad stuff in storm water comes in the first 10 minutes of a rain. I know this is true because I see it for myself. When light rains occur with intervals of a week or so, the lake gets its dirtiest. The lake gets repeated doses of the first 10 minutes. This is what has happened this year. When long single rains occur, the lake actually improves. While the first 10 minutes bring bad stuff, in a long rain the relatively clean water that follows is a larger percentage of the total rain. That is what happened a year ago and the lake was much better than it is now. . We addressed several ways to reduce the pollution of the first 10 minutes of rainfalls. One of the best ideas presented to us, I thought, was to let the first 10 minutes of a rain or a predetermined gallonage go into the brickyard pond, and then divert the rest into Lily Lake. The brickyard pond would then be pumped down to a level that would allow it to take the first 10 minutes of the next rain. The mechanism to divert the flow would be a cost, of course, but taxpayers are already bearing the cost of pumping down Lily Lake whenever it goes above a certain level. One thing in Lily Lake's favor is that a large portion of the lakeshore is public property. The city has a valuable resource in its public beach and the citizens of the city have greatly benefited from the lake over the years. Our effort never went very far because it wasn't as easy then as it is . now to see the result of storm water drainage into the lake. Not many thought that the problem was severe enough that a resolution was necessary. It is a better time now to bring up an effort to fix Lily Lake. People have become better informed about the lake and are generally more sensitive than they used to be to environmental concerns. Citizens of Stillwater and lakeshore owners, seeing the current unsightly condition, are probably becoming much more mo~ivated to help do something about it. ~ Please call on me if you think I could be helpful. Sincerely, Bill Fierke . . . . August 2, 1995 Mayor Jay Kimble City of Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear Mayor Kimble: We are very concerned about the level of the water in the pond which borders our property at 2803 Interlachen Drive. Under the present circumstances, we feel that any significant additional rainfall may put us in danger of flooding. We have experienced numerous problems regarding water levels in the pond and adjacent Long Lake during the 21 years we have lived in Stillwater. If you are not familiar with the drainaQe system for the LonQ Lake area, please refer to the attached letter which was written to Mayor Charles Hooley in AUQust. 1993. It provides an historical sketch of the water problems experienced by us and the solution arrived at by the City, the DNR, Stillwater Township and various other participants in this project. With the recent construction of the new Stillwater Area Higtf School, the CUB and Target project and the new strip mall on Highway 5, there is a great deal more ground surgace area covered by buildings, concrete and blacktop that was the case in 1976 when the series of drainage ditches and the flood control gate under Highway 12 were devised as a solution to our original flooding situation. We are sure you are aware that all of the rainwater runoff from the high school, CUB, Target, and the new strip mall of HighwaY.i,5 drains into the Long Lake/game refuge area. . Almost twenty years have now passed since the original solution was put into operation. The way the rainwater is channeled into Long Lake via a series of holding ponds and large culverts is a viable idea, but some revision of this system is necessary. We are concerned that the City may have plans to continue increasing the amount of water directed into this area without considering increasing the size of the outlets for the water from this area. Since YOU are puttinQ water into the lake and pond throuah 36 and 48 inch culverts. perhaps YOU miQht want to consider enlarQina the outlets from the lake and Qame refuQe areas. The main outlet from Long Lake into the game refuge area is two 24 inch culverts which run under 72nd Street North and the only outlet from the game refuge area is a very small flood gate approximately the size of a PIZINGER/PAGE 2 AUGUST 2, 1995 . cracker box. We do not believe the gate on the weir is completely open at this time. It would help if the City opened the flood (late on the weir completelv and conducted routine maintenance in these areas. particularly in regard to the culverts under 72nd Street North and the flood control gate and culvert running under Highway 12. These areas are constantly plugged with silt and debris. Children, and unfortunately some "adults", seem to think these areas are a dumping ground for boards, fneces and miscellaneous "junk". This twently year old system has worked fairly well, with a few exceptions, until recenlty. On Saturday, July 15, following a week of periodic downpours, we experienced another session of tremendous rainfall over a short period of time. The water in the pond rose over the slight rise in our yard and there was nothing to prevent it from coming into our home. The only thibng that prevented our home from being completely flooded was the end of the rainfall. Of great concern to us is the fact that as the water continued to rise we did not know who or where to call for help. What should we do when we are about to flood? Who do we call for help? Perhaps you could give us some advice as to the proper procedure in the event of flooding in the City of Stillwater. . We have lived here in Stillwater for more than twenty years. We love the Stillwater area, our neighbors and our home. We just want to be assured that someone in the City is looking at this sjtuatioR~md has a plan to keep all of us DRY. We feel this can only be accomplished by either increasin(l the flow out of the Long Lake/pond/game refuge area, or decreasina the flow into this area. Thank you very much for your prompt attention to this matter. R:~ .' ~.-i2 . ROnaldJ.~M. Pizinger ~ 2803 Interlached Drive Stillwater, MN 55082 439-4726 celene!: Stillwater City Council, Stillwater Township . . . . August 16, 1993 , . Mayor Charles Hooley City of Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear Mayor Hooley: Over the past several weeks we have become very concerned about the level of the water in the pond which borders our property at 2803 Interlachen Drive. Under the present circumstances, we feel that any significant additional rainfall will put us in danger of flooding. hhe following is a j)j R..tor::i.ca.I..skE:.tch qf our water difficulties. ( We have lived in our home in Stillwater for 19 years and we have 1 survived many "one hundred year rain storms". We moved here in i 1974, and in 1975 we had to be "sandbagged" to protect our home . from the rising waters in the pond (whiCh flows into Long Lake in . Stillwater Township). At that time the City of Stillwater, ~) Stillwater Township, Orin Thompson and the DNR arrived at a f solution to our flooding problem. They devised a flood control ~ system which allowed water to flow from our pond to Long Lake to ~ the state game refuge to a flood gate located under Highway 12 "and then to a series of streams and eventually to the St. Croix RivE This system has worked quite well until recently. We are now overwhelmed by the amount of water draining into Long Lake. On Sunday, August 8, we had a 5 inch rainfall. Following this rain, the level of the lake and pond rose 18 inches by Monday morning, August 9. As of August 16, the lake..J..evel has dropped 7 inches. Tl level of our pond has dropped only 2 -3~ inches in this time. Our siutuation has been aggravated by a beaver dam in a stream draining the game refuge area. We have removed the obstructing beaver dam 7 times and each time we do, the busy little beaver rebuilds it. WhE the beaver dam is in place, water in Long Lake and our pond will not drain. We must therefore protect our home by periodically breaking the dam. Of even greater concern to us is the question of how much additiona] water the city plans to direct into Long Lake and the speed at whi< the water enters the system. The original flood control system (in place since 1976) has been adequate until this time, however, the me projects the city has planned in this area seem to be directing morE water into the lake than this system is capable of handling. The nE high school runoff water seems to be coming into the lake via a new culvert under 62nd Street North and we assume that a new CUB store e a hotel planned for the Highway 5 area would also eventually direct runoff water into Long Lake. We assume that you realize that the f) control gate opening under Highway 12 is approximately the size of c cracker box. . Pizinger 8/16/93 Page 2 If you are putting water into the lake and pond through 36 inch and 48 inch culverts, perhaps you might want to consider enlarging the outlets from the lake and game refuge area. The main outlet out of Long Lake into the game refuge area is two 24 inch culverts which run under 72nd Street North and, as we mentioned, the only outlet from the game refuge area is a small flood gate about the size of a soda cracker box. We are also concerned about maintenance in the culverts that carry water from Long Lake and the game refuge area. The engineer's water flow calculations are based on the culverts being perfectly clean and unobstructed. Are the culverts cleaned out on a regular basis? Does the city have a regular maintenance routine which includes removal of accumulated silt and debris to insure adequate, efficient water flo~ out of the system? During the recent rains, we have found the system to be seriously obstructed with silt and large pieces of tree limbs an, trunks. We removed the tree parts but had no way of removing silt. ~ We assume that an environmental impact study of some sort was conducted prior to deciding to direct more runoff water into Long Lake. Did they look at the figures used by Duane Elliot, the engineer consultant for the city back in 1975-76? We know that we were not informed of any public meeting concerning this, nor were any of our neighbors. . We have lived without fear of flooding ~qr several years now and just want to be assured that someone has :taken all aspects of this situation into consideration. We know that you cannot dramatically increase the amount of water coming into this system without also increasing the amount of water leaving the system. We have lived here for a long time...we were here before CUB, before the new high school, before most of Croixwood, before there was any significant water in the game refuge area and before there was a Highway 12. We love Stillwater and we love our home and we just want to go on living here peacefully and DRY. We would like to be assured that someone is. looking at this situation and has a plan to keep all of us safe and dry. Thank you very much for your prompt attention to this matter. Sincerely, Ronald J. and Kathleen M. Pizinger 2803 Interlachen Drive Stillwater, MN 55082 . _.MItt. :~.. \'''0 . u.s. Department of Transportation Federal Highway Administration Minnesota Division Suite 490, Metro Square Bldg. 121 E. Seventh Place St. Paul, Minnesota 55101-2333 July 28, 1995 Mr. Jay L. Kimble Mayor City of Stillwater 216 North Fourth Stillwater, Minnesota 55082 Re: TH 36/STH 64 New St. Croix River Crossing Final Environmental Impact Statement (EIS) Dear Mr. Kimble: . Thank you for submitting comments on the Final .'EIS "'for the TH 36/STH 64 New St. Croix River Crossing. Please find enclosed a copy of the Record of Decision, which documents the Federal Highway Administration's (FHWA) findings regarding the project. In preparation of the FHWA issuing the Record of Decision regarding the proposed improvements to the TH 367sTH 64 corridor, we considered all comments on the Final EIB received during the comment period. Your letter raised many points that were among the issues considered in writing the Final EIS and the Record of Decision. All written comments are included in the public record, which is available for review at the Minnesota Department of Transportation Metropolitan Division Office in Roseville, Minnesota. We have made decisions regarding the New St. Croix River Crossing project from several criteria, including social, economic and environmental impacts, public involvement, purpose of and need for the project, and comments on the adequacy of the EIS. The FHWA has considered these criteria in reaching the decision to proceed with the project, as documented in the Record of Decision. . r.... ,"'~ 2 The Minnesota and Wisconsin Departments of Transportation and FHWA believe that the environmental process has led to the best proposal in balancing the need for the proj ect, while considering all impacts. Thank you again for your interest in the proposed improvements to the TH 36/STH 64 corridor. Sincerely yours, CJ,s.- \'2f- 3:\ \,(;\, ~lC x, Cheryl B. Martin Construction & Maintenance Engineer Enclosure ". -.... 'f I 1 . . .i , . .. - . c \ .. . . '. " \ ' U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION RECORD OF DECISION TH 36/STH 64 NEW ST. CROIX RIVER CROSSING MINNESOTA PROJECT BRF 064-1 (69) WISCONSIN PROJECT BRF 11 ( ) FHWA-MN-EIS-90-02-F 1.0 DECISION The Preferred Alternative for the TH 36/STH 64 new St. Croix River crossing is the north alignment of the South Corridor (see Figure 1). This alignment in Minnesota begins at the intersection of TH 36 with Washington/Norell Avenues and follows the existing TH 36 route east to an interchange with TH 95. From that point. the new alignment extends east to the river and then northeast across the river. The highway continues east and then north in Wisconsi(l, as a new alignment of STH 64. interchanges with STH 35/County Road E and continues north to join the existing alignment of STH 35/64. approximately 4.8 highway kilometers (3 miles) east of the new bridge. Section 3.4 of the Final Environmental Impact Sfatement (EIS) provides a more detailed description of the Preferred Alternative. ..4'1' ',' I 2.0 ALTERNATIVES CONSIDERED The Draft EIS analyzed river crossing alternatives in three major corridors (see Figure 1), in addition to several No Build alternatives. The major Build alternatives included the North Corridor bridge and underwater tunnel alignments; Central Corridor design options; and three bridge alignments and an underwater tunnel alternative in the South Corridor. The No Build alternatives included No Action. Replacement On-Site. and several options collectively designated as the Transportation System Management (TSM) alternative. These alternatives and reasons. for dismissing them in favor of the Preferred Alternative are discussed in detail in the Draft and Final EISs. This information is summarized below: 1 to -- Booms/~ Wayside m"lc.,,)(" National Historic 'tc~"')(kk~ ~~Jck~andmark k:Xk:kkk>~ ~~k 'tc<k~kkk>cXw..k..~~ ~ 95 A"'k >c k x 1(-'- . . xx>cxxw.. ~ 6'tc k k k 1(1' kg'\."w..<>>tarll.. ar . ........x;'tc..xJl..)l;X6M,,; ~Jl..)l'\. 9~J'" '~~" ""'~~'" Blown's Creek -0- ...: N en .c ... to -- "0 n:I o a: C c: :::I ,8 ~l>. r..""" " N k '\ .x " )II( )< >( )c >( )0 >( k >( )l >( >c >( " >( )C >( )C >( )C >( >c >( .)C K , N ,)C STILLWATER County Road E County Road 12 ~f;) ~f:)'I> ~ ~ (J ...: en >.. Q) Q) C1) ... <.!I "<t N "0 n:I o a: C c: :::I o U .:.- 36 Ltl .u ~ "0 n:I o a: C c: :::I o U "0 o o 01 U) o .. OAK PARK HEIGHTS LEGEND m North Corridor ~ Central Corridor _ South Corridor ...,..,., North Tunnel . - South Tunnel. Draft EIS Study Corridors TIf 36/STIf 64 Sf. CROIX RIVER CROSSING . . . .. . . I. 2.1 No Build Alternatives Traffic studies performed for both the Draft and Final EISs showed that the No Build alternatives would not meet the project objective of solving the transportation. problems of the study area. These studies indicated that only a bypass of Stillwater (Build alternative) would meet the project objectives. Therefore, the No Build alternatives were dismissed from consideration. Sections 3.0 and 4.1 of the Final EIS provide more d~tailed information on these alternatives. .: 2.2 Build Alternatives 2.2.1 The Tunnel Alternatives The alternatives that involved tunneling under the river at the North or South Corridors were dismissed from consideration for reasons which included excessive cost; serious overall environmental impacts, including potential construction damage to both the river and the shores; limited usefulness to trucks; and the need for extremely long and steep grades between the tunnel beneath the river and the bluffs on each side. 2.2.2 North Corridor Bridqe Alternative This corridor traversed the least developed area of the St. Croix Rive~ VaHey of the alternatives considered, resulting in the most severe environmental and economic impacts of the Build alternatives. In addition, Section 4(f) and Section 6(f) impacts on park, historic and archaeological properties were likely within the North Corridor. . 2.2.3 Central Corridor Bridge Alternatives .41 .. I The Central Corridor was dismissed from consideration for reasons which included Section 4(f) impacts on parkland and the downtown Stillwater historic district; requirements for cutting the river bluffs and longitudinal encroachment on the Minnesota side of the Riverway; and lack of a suitable site for a water quality detention/treatment basin. 3 r . . 2.2.4 Other South Corridor Bridge Alternatives . The south and central alignments within the South Corridor were dismissed in favor of the north alignment because the north alignment included the following advantages: Less visual and environmental impact on. the Riverway than the other South Corridor alternatives que to its use of a natural ravine to reduce impacts on the Wisconsin bluffs. Lower estimated construction cost, compared to the other South Corridor alternatives (and in the middle cost-range for all alternatives). , Less farmland, wetland, and forest area impacts than the other South Corridor alternatives. The north alignment of the South Corridor is the environmentally Preferred Alternative. 3.0 SECTION 4(f) IMPACTS AND MITIGATION Two Section 4(1) resources would be impacted by the proposed action: the Lower St. Croix National Scenic Riverway (LSCNSR) and the Moritz Bergsteil) ,Property. The Final Section 4(1) Evaluations for these two resources (Appendices A and E of the Final EIS) describe the avoidance, minimization and mitigation efforts in detail. . 3.1 Bergstein Property The Moritz Bergstein property, which is eligible for listing 'oM the National Register of Historic Places, could have been avoided only by choosing one of the No Build alternatives or the North Corridor Build alternative, which were found to be unacceptable for reasons listed in Section 2.0 above. Mitigation measures for this property have been addressed through consultation between Mn/DOT, SHPO, the Advisory Council on Historic Preservation, and the FHWA. Mitigation measures are included in a Memorandum of Agreement between these agencies, which is . included in Appendix D of the Final EIS. 3.2 Riverway All of the Build alternatives would have resulted in impacts to the LSCNSR. Visual and environmental impacts were .reduced by selection of the Preferred Alternative, as described in Section 2.2.4 above. Mitigation for visual impacts to the LSCNSR by reducing visual intrusion in the valley will be addressed by a "Design Review Committee" made up of representatives from interested agencies 4 . . . . . .. and affected communities. This Committee will review and make recommendations on bridge and approach highway design elements. The Riverway management agencies have requested additional mitigation measures for impacts to the Riverway. These issues, and others raised by the management agencies, are discussed in Section 6.0 of the Final 4(f) Evaluation for the LSCNSR and in Appendix F of the Final EIS. 4.0 MEASURES TO MINIMIZE HARM ..' The following sections summarize the primary anticipated impacts due to the Preferred Alternative and a description of mitigation planned for these impacts. Section 4.0 of the Final EIS provides a more detailed discussion of impacts ano proposed mitigation measures. All practicable measures to minimize environmental harm have been incorporated into the Preferred Alternative. . Final refinements of mitigation plans will be coordinated with the appropriate agencies during final design stages of the project. 4.1 Construction Impacts Temporary construction impacts would include air quality, noise, changes in travel patterns and access, erosion and sedimentation, and water quality impacts. Design and sequencing of construction activities will be implemented to minimize construction impacts. Mitigation measures for these impacts were.identi,fied in the Draft EIS. Examples of these measures include preparation of a soil erosion and sedimentation plan, implementation of a traffic control plan, and controls for treatment/disposal of construction-related wastewater and spills. All project contractors are required to conform to current Mn/DOT and Wis/DOT standard specifications for highway construction, which address many of these issues. 4.2 Agricultural Impacts -'''i' " , Approximately 54.6 hectares (130 acres) of agricultural land - all located in Wisconsin - will be impacted by the project. One reason for selecting the Preferred Alternative was because it provides the best opportunity for following north-south section (property) lines. therefore reducing field severances. Wis/DOT has met with several of the property owners along the Preferred Alignment, to determine ways to minimize impacts to individual farm operations. Additional information on agricultural impacts is provided in Section 4.0 of the Final EIS. . 5 .. . . . . . . 4.3 Relocation Five businesses and 70 households -- all located in Minnesota - will likely require . relocation for construction of the Preferred Alternative. Property acquisition and relocation of displaced households and businesses will be' conducted in accordance with the Uniform Relocation Assistance and Real Property AcqlJisition Policies Act of 1970, as amended. More detailed information on this topic is provided in Section 4.6 of the Final EIS. . .: 4.4 Visual The most significant visual impacts will occur at the new crossing of the LSCNSR, A natural ravine in the Wisconsin bluffs was utilized to reduce visual impacts by decreasing the extent of bluff excavation. Section 4.7 of the Final EIS describes the impacts and proposed mitigation in detail. Mitigation includes selection of a bridge design that will diminish its visual dominance. Other aesthetic issues will be addressed by the Design Review Committee, described in Section 3.2, above, as well as in the Final EIS. 4.5 Cultural Resources Impacts and mitigation for the Bergstein property, a Section 4(f) property are described in Section 3.0 above. Two additional historic propertie.s - the Log Cabin . roadhouse and the Stillwater Scenic Overlook--are also affected by this project, although they will not be acquired. The Memorandum of Agreement in Appendix D and the text in Section 4.8 of the Final EIS describe the proposed mitigation for these three historic properties. 4.6 Threatened and Endangered Species "'1' ".. . Section 4.9 of the Final EIS describes the. potential impacts on threatened/endangered species in detail. Four state or federal species may be impacted by the Preferred Alternative: Higgins' Eye Pearly Mussel (federal endangered), Dotted Blazing Star (Wisconsin endangered); Wild Licorice and Bird's-eye Primrose (both Wisconsin species of Special Concern). Formal consultation under Section 7 of the federal Endangered Species Act for the Higgins' Eye Pearly Mussel has been initiated since the Final EIS was issued. This consultation with the U.S. Fish and Wildlife Service will continue to ensure compliance with the Endangered Species Act. Pre-construction field surveys are proposed to verify the presence of each of these four species within the corridor. If any of these species are identified in the construction area during the pre-construction survey, mitigation measures identified in Section 4.9 of the Final EIS will be implemented, following consultation with and approval of the appropriate state and/or federal agencies. 6 . . . . ~ . .. . .' f '." .. . .. 4.7 Surface WaterlWater Quality Stormwater quantity and quality impacts associated with construction of the Preferred Alternative are described in Section 4.10 of the Final EIS. Mitigation for these impacts includes construction of grass ditches, grit chambers, and/or wet detention basins, including a containment system and detention basin f<?r the bridge runoff, in accordance with state requirements. 4.8 Wetlands ..: Section 4.10.3 and Appendix C of the Final EIS provides information on wetland avoidance and minimization efforts and identified 2.3 hectares (5.4 acres) qf anticipated wetland impacts and 5 hectares (11.7 acres) of proposed mitigation associated with the Preferred Alternative. However, since the publication of the Final EIS, 0.4 to 0.8 additional hectares (1 to 2 acres) of potential wetland impacts and an alternative mitigation site have been identified. The alternative mitigation site would be used in lieu of the Krueger site described in the Final EIS, and at a minimum would provide sufficient area for mitigating currently identified wetland impacts at the 2:1 ratio proposed in the Final EIS. As final design for the project continues, wetland impacts and mitigation plans will continue to be coordinated with the appropriate regulatory agencies, to maintain compliance with state and federal regulations. " 4.9 Contaminated Sites Section 4.11 of the Final EIS describes the potentially contaminated sites identified within 153 meters (500 feet) of the Preferred Alternative centerline. The actual extent of impacts will be determined as project construction limits are defined during final design development. Issues related to contamination impacts will continue to be coordinated with the appropriate "regulatory agencies as impacts are specifically defined. 5.0 MONITORING OR ENFORCEMENT PROGRAM If any endangered Higgins' Eye Pearly Mussels are identified within the . construction corridor, relocation of the endangered mussels is proposed as mitigation. Monitoring of relocation success will most likely be required by the agencies with jurisdiction over these endahgered species. Monitoring of wetland mitigation and remediation of contaminated soils will also be implemented in cooperation with the regulatory agencies overseeing these activities. 7 r ~.. '.. .j.' ..- . . 'Il.. . . 6.0 COMMENTS ON THE FINAL EIS A total of 24 letters with comments on the Final EIS were received: 10 from regulatory agencies, three from local governments, three from interest groups, and eight from individual citizens. All comments' were reviewed and it was concluded that all issues relative to the adequacy of the Final EIS raised in these letters have been adequately addressed.' . . 7.0 EXISTING LIFT BRIDGE ..: Several resource agencies have taken the position that the existing Stillwater lift bridge should be removed as mitigation if a new bridge is built. However, the Preferred Alternative for this bypass project does not physically impact the existing lift bridge, nor require its removal. Because the bridge is listed on the National Register of Historic Places and protected by Section 4(f) of the Department of Transportation Act and Section 106 of the National Historic Preservation Act, it cannot be removed if there are alternatives to avoid removal. The Final EIS concluded that the bridge will not be removed in conjunction with this project. The state DOTs will perform normal maintenance on the existing bridge and estimate its remaining useful life to be 10 to 15 years. Mn/DOT and Wis/DOT will initiate a process to remove the bridge as it approaches the end'of its'usefullife. The process to be followed will be in accordance with the provisions of Section 106 and other applicable laws in force at that time. . 8.0 CONCLUSION .'''1' ." . The selection of the Preferred Alternative for the TH 36/STH 64 new Sf. Croix River Crossing was made after careful consideration of all social, economic and environmental factors and input from agency reviews and the public involvement process. ~'~IU 'f>hilip 6. Miller Director, Office of Planning and Program Development Federal Highway Administration 7 ~hs- Date . 8 -. - AUGUST 11J1995 STEVE RUSSELL STILLWATER PlANNING COMvtISSION 216 NO 4TH STREET . I WOULD LIKE TO REQUEST PERMISSION TO HAVE AM6.YTAG TENT SAlE. THIS TENT SALE WILL TAKE PlACE AUGUST 17 THROUGH 21 AT THE RIVER HEIGHTS PlAZA. I HAVE RECEIVED PERMISSION FROM AlL THE fvERCHANTS IN THE lvW..L AND ALSO FROM THE MANAGMENT COMPANY. I ALSO HAVE RECEIVED EXTRA LIABILITY AND PROPERTY INSURANCE. SINCERELY, WATSON'S rv\t\YTAG HOME APPLIANCE CENTER WAlTER WATSON I. A ~ G - 1.!S - 9 !S T U e: ..1 1 : 27 f' yo d ....n. . H C1 1"'. I'" i :s C) n P.01 . i !. . .. ..!._~.. ..-.---.- . Page 1 of ') I' i August 14 ,: ! i . i \ " TO: CITY CLERKS, MAYORS AND COUNCILMEMBERS; "-..-- .~-. .... .,..... _.~ ~A , .., .j; -- :. -..--., - ._-~ _. - - . __ _0"- ... ._ ____ . 'f t. :.: I ':\ i 'j ~ : ! We are living in violent times. Violence is one of the most serlbus issues affecting our .1 ives ~oday.. This musical explores the p8 i.:n{ anger fear nnd resentment inherent in violence-though with hopeful resolution.' A strong cast, significant lyrics and powerful mus~c, help us .'td ~face , .. . "I 1 . vio] ence . in and aroun.d ourselves. The Director of llVI6LENCE, :W.~-i';t. Can apcrson Do? II is Richard D. Thompson, his directoral credits incfude: It Amfl7,.ing Grace" -Chi fdren IS :Theatre Company, "Blues in The Night "~- . . I . \ Illusion Theater and in the spring of 1996 he is scheduled to direct "The Tfllp.s of Hoffman" for the Minnesota Opera. ; . , ~ . ., .\ We would like your Police Department and ci~.,officals to know ~f\ this 1m~ortanL, upcoming event. :COULD YOU PLEASE 'INCLUDE A BRIEF NOf& ON . . , . "VIOLI~NC8, WHAT CAN A PERSON DO?" IN AN UPCOMING AGENDA AND POSSIBLY HAVE A BRIEF ANNOUNCEMENT ~DE FOR THE PUBLIC GOOD. ALSO,: THE ~~CLOSED FrJI~;R COU[,D BE POSTED IN YOUR LOBBY OR POLICE DEPARTMENT. ; IT C.l\N: BE REPRODUCRD AND DISTRIBUTED OR WE CAN PROVIDE YOU WITH ORIGINAT,S. i I ~ : ~ " :.f .. t ; .., I": . i . \ . ~ For more.-.Wlformation or fliers please call: Arden Harrison 474-6589 . ., . . i # # # " ,- . i J. ::. i I. t Stradivarius Productions, in ~ollaboratlon with Hamline University and Hennepin Ave~ue United Methodist Church : presents The Musical . Vi .ence . t ; . What can a person do? - ..-~ -.- -.-- -..... ..- .- "- _.... -- ---.---.... -'--0 ._ A musical by Dick Wilson and DeAnn Allison exploring the pain, anger, fear and resentment inherent in violence-- though with hopeful resolution. . - -,...,;i , ., 'J ANNE SIMLEY THEATRE HAMLINE UNIVERSITY N. SNELLING AND HEWIIT (SOUTH AND EA.ST OF THE STATE FAIRGROUNDS) .. i. EIGaT PERFORMANCES . ; Thui:;day. September 28 through Saturda~, September 30, at 7:30 l'.;~'; Sunday, ~tober 1 ai 2 p.m.; Tbursdl\Y, October 5 throughSaturday, .October 7 at 7:30 p.m.; add Sunday, October 8 nt 2 p.m. , I . . ,. . .; -P . ..' i, :.. . . ::::!:'2 . . i .r.~~~-~--~'---------~~~_~~_~~~~~~_~~~~~~~_=__~~_~,__~_-~~~~_._.-._----~-------_.__V~_._______,__~~~ I . : . I' : TIC:;KET ORDER FORM : I , : Gnther a .~rl.'/lf. or order tickets individually. Tickets will be sem as soon as orders are received. There is g,.neral a1mirsion. : I . ., I I I Pica" "'nj licke's @ $15 eneh to: _._._". I I Ham/! , I I : .... Address ... __"_.'-}_'__ I ! I , I I I I Pcrfornw:!ct'(1)}: rJ Thursday, September 28, 7:30 p.m. 0 Friday, September 29, 7:30 p.m. ; : n Saturday, September 30, 7:30 p.fl1. 0 Sunday, October I, 2 p.m. 0 Thursday, October 5, ?:30 p.m. : i1 Friday, October 6, 7:30 p.m. ~ Saturday, October 7,7:30 p.m. 0 Sunday, Oc(ober 8,2 pm.. ; I I . . : ! Amo""' e",-,o,,& $ (Make checkSJ'Oyab/e to Hamline University) '. I ! 'S<n4 tkk'" o'oJ", and payment 10: Musical, Ha'1'U.e U.lverslty, MS-CI917, 1536 Hewlt~ S~ Paul, MN 5511J.t., I : For (nore infOirnalion or to order by phone, contact the Office of Church Relations aI612-641-2032. :. J I '. . I : , " HAMLINE . i l. . ,. UNIVERSITY ,.,: ~----------._--------------------------~----------------------------------------..------~--------J City Slale Zip i - . ~ -1;:;~.;I""liIiiim~r . I ~ ,~~'t'o....~..-;. ._..... . . , i I !. August 10, 1995 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson Louise Bergeron; Supervisors David Francis, Jerry Hicks, David Johnson and Jack Takemoto. Also, Attorney Tom Scott, Rnglneer Paul Pearson and Planner Mike Gair. 1. AGENDA - M/S/P Takemoto/Hicks to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hicks/Takemoto to approve the 7/27/95 Town Board Meeting Minutes as written. (5 ayes) 3. CHECKS/CLAIMS - Claims #510 - #512 were approved for payment. 4. ATTORNEY - 1. Stl I I waiting to hear from the Judge in the Rivard matter. The 90 day rule should be up the first week In September. 2. Stl I I waiting for the grading permit to be returned from Mr. Jacobsen. Paul Pearson reported that Mr. Jacobsen has hauled In more topsoi I. 3. The development contract was signed for the Stonehenge Subdivision. 4. PLANNER - 1. Mike Galr reported on the recent Met Counci I meeting. 2. Long Lake Update - Mike Galr reported on his recent observations and his discussions with the City of Stl I Iwater and with DNR with respect to the elevated water levels In Long Lake. ,,\ . 5. OVERLAY PROGRAM UPDATE Paul Pearson contracts are expected soon and contstructlon thereafter. advised that the can begin shortly M/S/P Takemoto/Hicks to approve the change order. (5 ayes) 6. NSP PERMIT - 120TH STREET - M/S/P Takemoto/Hicks to approve the permit. (5 ayes) 7. LAND ON MCKUSICK ROAD - The vacant land on McKuslck Road was discussed. The clerk will contact the City of Stillwater to inquire what their Intentions are since the City/Township ad hoc committee had considered this land possible park land. 8. US WEST - STONEHENGE SUBDIVISION - M/S/P Johnson/Takemoto to approve the US West contract. (5 ayes) 9. METROPOLLITAN COUNCIL MEETING WITH WASHINGTON COUNTY - Three Supervisors wi I I attend this meeting on August 30 at 7:00. Stl I Iwater Town Board Meeting - 8/10/95 Page 2 10. BROWNS CREEK WMO - David Francis reported that Grant Township did not Intend to participate In the study. Tom Scott wi I I check if there are enforcement mechanisms in the agreement. There was discussion about what type of mechanism could be set up to recoup some expenses assoc I ated with water run-off for new developments. Tom Scott wi I I check into this. 11. HUNTERS RIDGE - Jack Takemoto reported on the recent Planning Commission meeting regarding Hunters Ridge. The Planning Commission plans to meet with the May Town Planning Commission on August 30 at 7:00. 12. ADJOURNMENT - M/S/P Hicks/Takemoto to adjourn the meet I ng. (5 ayes) The meeting was adjourned at 9:10 p.m. CLERK CHAIRPERSON APPROVED ...\ ~ . . . . I .\ .J . . I. I METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council. its advisory and standing committees. and three regional connnissioos: Metropolitan Ai1ports Commission. Metropolitan Paries and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be diIected to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer modem. through the Twin Cities Computer Network at 337-5400. DA11E:J\~tll,1995 WEEK OF: J\~t 14 - J\~t 18, 1995 METROPOLITAN COUNCIL Community Development Committee - Monday, J\~t 14, noon, Room lA. The committee will consider: Greenfield overall comprehensive plan update; Livable Communities Act - designation of urban revitalization and stabilization zones; Livable Communities Act - draft housing guidelines and criteria; and other business. Special MeetinglEnvironment Committee - Tuesday, August 15,3 p.m., Chamb~rs. Executive Committee - Wednesday, A~t 16, 7:30 a.m., Kelly Inn, Benjamin's Restaurant, 1-94 at Marion, St. Paul. Transportation Advisory Board - Wednesday, J\~t 16,2 p.m., Chambers. Regional Briefing on Livable Communities (for local government staff and elected officials) - Wednesday, Aug. 16, 7 p.m., Shoreview City Hall, Council Chambers, 4600 N Vich;rla, Shoreview. NOTE TIME CHANGE. Providers Advisory Committee - Thursday, J\ugust 17,10:30 a.m., Room lA. Finance Committee - Thursday, August 17,4 p.m., Room 2A The committee will consider: Metropolitan Sports Facilities Commission 1994 Annual Report; certification of 1995 proposed operating levy to the county auditors for Truth in Taxation; certification of proposed operating levy for the Commissioner of Revenue; certification of proposed 1995 transit levies to the count auditors for Truth in Taxation; certification of proposed 1995 tranSit levies to the Commissioner of Revenue; certification for the county auditors of proposed 1995 Right of Way Loan fund levy and/or levy for Tax Base Revitalization account of Livable Communities Fund; certification for Commissioner of Revenue of proposed 1995 Right of Way Loan fund program levy and/or levy for Tax Base Revitalization account of the Livable Communities Fund; certification to the county auditors for Truth in Taxation requirements of proposed "Fiscal Disparities" levy for Tax Base Revitalization account of the Livable Communities Fund; certification to county auditors for Truth in Taxation requirements of 1995 levy for Demonstration Account of the Livable Communities Fund (formerly Mosquito Control Commission levy); authorization directing cancellation of tax levies for sewer bonds issued and assumed by the Metropolitan Council and payable from the Common Bond Fund; authorization directing adoption of deficiency tax levy on the City ofWayzata; authorization directing cancellation of tax levy for General Obligation Solid Waste bonds; authorization to issue a bank balance surety bond; approval of contract award for perpetual inventory software; labor negotiations (closed to the public pursuant to Mn. Stat. sect. 471.705, subd. la (1992), as amended by the 1994 Mn. Laws chap. 618, article 1, sect 39); (Meeting may be reopened to the public following labor negotiations discussion.) Regional Briefing on Livable Communities (for local government staff and elected officials) - Thursday, August 17, 7 p.m., Dakota Co. Western Service Center, Room L-139, 14955 Galaxie Ave, Apple Valley. (NOTE TIME CHANGE) . TENTATIVE MEETINGS THE WEEK OF AUGUST 21 THROUGH AUGUST 25, 1995 Transportation Committee - Monday, August 21, 4 p.m., Chambers. Environment Committee - Tuesday, August 22, 4 p.m., Chambers Metropolitan Parks and Open SpaceCommissionIMeeting with LCMR legislators - Tuesday, August 22, 1 p.m., Room 5, State Office Building. Metropolitan Parks and Open Space Commission tour of Harriet Island, Lilydale Regional Park and Big Rivers Regional Park - Tuesday, August 22, immediately following meeting with LCMRlegislators. Regional Briefing on Livable Communities Act (for local government staff and elected officials) - Tuesday, August 22, 7 p.m., Chambers. (NOTE TIME CHANGE). Chair's Informal Breakfast Meeting with Council Members - Wednesday, August 23, 8 am., Sheraton Midway, Bigelow's Restaurant, 1-94 at Hamline, St. Paul. :U;ousing and Redevelopment Authority Advisory Committee - Wednesday, August 23, 8:30 a.m., Room lA. Regional Briefing on Livable Communities Act (for local government staff and elected officials) - Wednesday, August 23, 7 p.m., Minnetonka City Hall Council Chambers, 14600 Minnetonka Blvd., Minnetonlca. (NOTE TIME CHANGE). . Metropolitan Council - Thursday, August 24, 4 p.m., Chambers. Committee of the Whole - Thursday, August 24, 5 p.m. or immediate1}1 following the Council meeting, Room lA. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (fDD 291-0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. METROPOLITAN SPORTS FACILITIES COMMISSION Advisory Task Force on Professional Sports in Minnesota - Tuesday, August 15, 2 p.m., Education Center, St. Paul Companies, St. Paul. The task force will consider: an overview of task force goals; a keynote speaker; guest speaker on task force issues; future meeting dates and agenda items; and other business. Commission Meeting - Wednesday, August 16,9:30 am., Commission Conference Room. The commission will consider: public hearing on proposed 1996 budget; the Advisory Task Force on Professional Sports of Minnesota; marketing plan and signage; management structure; and other business. . The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Judy Somers, 335-3310. . . :. METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting - Tuesday, August 15 (MEETING CANCELED) Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. Meeting times and agenda may occasionally be changed. To verify meeting schedules or agenda items; call 291-6363. METROPOLITAN AIRPORTS COMMISSION Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. ~~ , . . . I. , Friends of Stillwater Parks 218 North Martha, Stillwater, MN August 6, 1995 FY... ~ . ..... Board of Directors Margaret Rivers Fund Box 197, Stillwater, MN Dear Mr. Briggs, Mr. Pohl and Mr. Severson, We are pleased to report that the response to Friends of Stillwater Parks from our community and the City of Stillwater has been excellent. To assist us in our mission, we have identified a need for $7,000. We anticipate submitting to you a grant request for you consideration. Our 1995-96 budget and any other information that you desire will be included in our grant request portfolio. We would like to submit this request for your review this month, with your permission, or in September. We are focused on our mission: Assist the City of Stillwater, organizations and citizen efforts in beautification of Stillwater's neighborhoods, parks and open space, increase park use by residents, improve accessibility for persons with disabilities, and preserve and promote the enjoyment of Stillwater's natural setting. Several months ago, you invited us to write you again after we had registered our organization as a non-profit. We have filed our articles of incorporation, are registered with the state of Minnesota, and have our employer identification number. The Internal Revenue Service reported our application is in order and our 501 (c)(3) number is being assigned. The City of Stillwater provided "seed money" for our initial start-up expenses. We completed our 1995 goals ahead of schedule. A list highlighting our accomplishments is attached. We are receiving feedback from Stillwater residents that our organization is needed. Appreciation abounds and helps fuel our enthusiasm. Members of the Stillwater City Council, at the July 18 meeting, stated several times that there is a need for neighborhood parks to have a plan and the need for plans to be implemented. Stillwater parks need revitalization and park plans the City and community can implement Residents who want to make donations or in-kind contributions an~ civic organizations who want to help with fund raising are interested, as well, in having park plans to work from. It is the wish of Friends of Stillwater Parks to work towards that end. The local Stillwater Park system and is our focus. In addition to working closely with the Parks Department, we consult with many community members: Dick Olsen, James Bradshaw, June Eagelton, Dorothy Foster and other civic leaders. David Magnuson as Attorney and Dale Anderson, Executive Vice-President, Central Bank and Community Volunteer Center and provide assistance and guidance. Our steering committee and volunteers give many hours of their time: Vi Russell, Carole Anderson, Ned Souder, Mary Peroceschi, Maree Robinson, Mike Robinson, Patricia Montgomery, Linda Amrein, Yvonne Anderson, John Kelly, Rob Zoller, Paula Tierney-Word Processing,and More, Kay Englemann-Grafiks. There are many other volunteers and supporters who continue to be involed each time we need their help who are not listed here. We are proud to be at this point in time working towards our next goal: Submitting our grant request for the support of the Margaret Rivers Fund. Page 1 8/6/95 As a direct result of the gift of the Margaret Rivers Fund, Friends of Stillwater Parks and the Stillwater community will have: . The continued success of our volunteer effort as we work closely with the City to improve Stillwater Parks, Le. Friends of Stillwater Park's Adopt A Garden Program. -A brochure with map of parks and historic related information. -Our continued community outreach effort, Le. Children's Park Art Exhibit. Also, this gift will enable us to make additional progress towards our mission and help us implement a fund development plan. The fund development plan will assist us to: .Raise funds for park plans to be designed to include handicapped accessibility improvements, passive and active recreation services, conversational seating arrangements for seniors dtizens and aesthetic enhancements. Park plans will enable neighborhood groups, volunteers and civic organizations and agencies have a vision and plan to work from. Civic organizations may wish to sponsor an entire park or portions of a plan. .Establish the Friends of Stillwater Parks Endowment. As a direct result of the Friends of Stillwater Parks Endowment, the Stillwater community will have: - Assurance that Stillwater parks will have financial assistance for maintenance of the forthcoming revitalization efforts. This endowment will be modeled after the original Lowell Park Fund and used for maintaining and monitoring of park aesthetics and care-taking of park landscaping. Friends of Stillwater Parks will be responsible for the services this endowment provides. To prepare our grant request portfolio, we would appreciate knowing the format-you prefer, specific letters of support and other information that you require, and your deadline for receiving our proposal. We wish to cooperate in any way we can and prove our viability as a non-profit worthy of this grant and your trust. Thank you for your attention to this correspondence. If you wish, contact me by phone, I am available at home, 439-8368, at my office, 715/246-6561 or you may contact Ms. Carole Anderson, Friends of Stillwater Parks, Treasurer, 430-1825. ..." t We would sincerely appreciate your encouragement of our endeavors and look forward to your response and any guidance you would offer. We hope that you will place high value in these projects and that you can support and share this vision as well, allow us to hear your ideas for park projects, and join us in this labor of love. Very truly yours, Judith Gulden President, Friends of Stillwater Parks oc Stillwater Departments of Planning, Parks and Recreation Commissions of Planning, Heritage Preservation, Park and Recreation James Bradshaw, Dorothy Foster, Dick Olsen, J. C. Pfeiffer Page 2 of 2 8/6/95 , . . . . . . Post-Ita Fax Note 7671 Date AGENDA CITY OF OAK PARK HEIGHTS MONDAY, AUGUST 14, 1995 -- 7:00 P.M. I. call To Order II. Visitor Comments. Oues~~Qns, or Concerns III. Department Reports 1. Police 3. Building 5. Administration 2. Utilities 4. Parka 6. Cable Enclosure 1, lA, lS, le, & lD IV. Vnfinished Business 1. Joint Powers Agreement - Human Rights Task Force Enclosure 2, 2A, & 2B 2. 58th Street Cooperative Construction Agreement - MNDOT & the City of Oak Park.Heights Enclosure 3 5. Update on Design Review Co~ittee 6. Joint Elementary School/Park Proposal Enclosure 6, 6A, 6B. se, 6D, & is 7. Brown's Creek Water Management Organization - Proposed Hydrologic Study Enclosure 7, 7A, 7B, 7C, & 7D 8. Fire Substation - Cost Estimates Enclosure 8 V. Review Minutes - July 24. 1995 Enclosure 9 Review Minutes - August 7. 1~~~ Enclosure 10 VI. Public Hearings VII. VIII. IX. New SJJfi;i.p.ess 1. Park Dedication Fees - Proposed Changes Enclosure 11 . 2. Wellhead Protection Plan - Cost Estimates Enclosure 12 3. Approval of Plans & Specs - Autumn Ridge Phase II Improvements Enclosure 13 4. Lois Hall - Canadian Geese Problem Enolosure 14 . 14A 5. Washington County Elected Officials Meeting Enclosure 15 6. Variance Application - J~rry & Sharon Brown - 6365 Pecan Avenue N. - Establish a Public Hearing Date Enclosure 16 7. Variance Application - Douglas' Jody Carlson - 6218 Peabody Avenue - Establish a Public Hearing Date Enclosure 17 8. Approve Water Tower Washing Bid Enclosure 18 . Pay Bills Correspondence 1. Letter - Magnuson Law Firm - Cover Park Manor Enclosure 19 ~'.f "'#r~f 2. Valley Branch Watershed District Appointment Enolosure 20 3. Bonestroo Letter - Cloverdale Lake Question Enclosure 21 4. NSP Letter - Noyes Water Analysis Enelolilure 22 5. MNDOT Letter - .~eeking Wetland Conservation Act Delegation Enclosure 23 6. Leeters from Dave Beaudet Enolosure 24 . . 8. 9. 10. 11. 12. 1. 9:00 WASHINGTON COUNTY Dennis C. Hegberg ~istrict 1 2. 9:15 COUNTY BOARD AGENDA AUGUST 8, 1995, 9:00 A.M. Mery Heuser District 2 Welly Abrahemson ~istrict 3/Chelnnen 3. 9:20 Myra Petereon ~istrict 4 Oeve Engstrom ~istrict I) WASHINGTON COUNTY REGIONAL RAIL AUTHORITY CONVENES A. ROLL CALL B. RRA MINUTES OF NOVEMBER 15, 1994 C. UPDATE ON JOINT POWERS BOARD ACTIVITIES - D. THEISEN, DEPUTY PUBLIC WORKS DIRECTOR WASHINGTON COUNTY BOARD OF COMMISSIONERS CONVENES ROLL CALL CONSENT CALENDAR AUDITOR-TREASURER'S OFFICE - R. STAFFORD, AUDITOR-TREASURER SET TIME AND DATE FOR TRUTH-IN-TAXATION HEARING COMMUNITY SERVICES DEPARTMENT - D. PAPIN, DIRECTOR A. GRANT APPLICATIONS TO DEPT. OF HUMAN SERVICES B. 1996-1997 COMMUNITY SOCIAL SERVICES ACT PLAN AND COMPREHENSIVE MENTAL HEALTH ACT PLAN GENERAL ADMINISTRATION - J. SCHUG, COUNTY ADMINISTRATOR DISCUSSION FROM THE AUDIENCE VISTTORS MA Y SHARE 11lEIR CONCERNS WTnl1llE COUNTY BOARD OF COMMISSIONERS ON ANY 11'EM NOT ON 1llE AGENDA. 1llE CHAIR W11L DIRECT 1llE COUNlT ADMJN/SlRATOR TO PREPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGED NOT TO BE REPE1TI10US OF PREVIOUS SPEAKERS AND TO LIMIT YOUR ADDRESS TO F1VE MINUTES. COMMISSIONER REPORTS - COMMENTS - QUESTIONS 7W3 PDUOD OF 11ME SHAlL BE USED BY 1llE COMMISSlONERS TO REPORT TO 1llE FTJIL BOARD ON COMM/TlEE AC1lV1TlES. MAKE COMMENTS ON MATTERS OF INTEREST AND INFORMA110N. OR IWSE QUESTlONS TO 1llE STAFF. 7W3 ACllON IS NOT lNIENDED TO RESULT IN SUBSTAN17VE BOARD ACllON DURING 7W3 TIME. ANY ACllON NECESSARY BEClUSE OF DISCUSSION W11L BE SCHEDU1.ED FOR A FUITJRE BOARD MEETING. BOARD CORRESPONDENCE '" " ADJOURN BOARD WORKSHOP WITH COMMUNITY SERVICES DEPARTMENT - ROOM B ADMINISTRATIVE PROCESS FOR CONTESTED HEARINGS FOR RESOLVING CHILD SUPPORT ISSUES BOARD WORKSHOP WITH OFFICE OF ADMINISTRATION - ROOM B COMPREHENSIVE PLAN DEPARTMENT BUDGET PRESENTATIONS 4:00 1996 BUDGET HEARINGS TO 6:00 PUBLIC WORKS * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES Time 4:00 p.m. 6:30 p.m. 7:30 a.m. * * * * * * * * * * * * * * 4. 9:25 . 9 9 Aug. 10 9:50 10:00 7. 10:15 10:25 TO 10:50 11:00 TO 12:00 Coaaittee 1996 Budget Hearings Library Board Meeting Community Services Advisory Location Washington County Woodbury Library Washington County Government Center Government Center If you nHd auistllne. due to disability or langUllg. barrier, plaa_ can 430-6003 fTDD 439-32201 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** AUGUST 8, 1995 . The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY I~EM AUDITOR/TREASURER A. APPROVAL OF THE JULY 25, 1995 BOARD MEETING MINUTES. B. APPROVAL OF RESOLUTION, REPURCHASE OF TAX FORFEITED LAND BY RICHARD D. LONG, OWNER. ADMINISTRATION C. APPROVAL OF RESOLUTION, REPURCHASE OF TAX FORFEITED LAND ON 10 YEAR PAYMENT PLAN BY BAY-LAN INVESTMENT, INC., OWNER. D. APPROVAL OF RESOLUTION RECONVEYANCE OF FORFEITED LANDS TO STATE OF MINNESOTA BY CITY OF BAYPORT PER M.S. 282.01, SUBD. 1D. COMMUNITY SERVICES E. APPROVAL OF RESOLUTION SUPPORTING THE NOMINATION OF BARBARA S. HANSEN, A MEMBER OF THE WASHINGTON COUNTY PRIVATE INDUSTRY COUNCIL, TO THE GOVERNOR'S WORKFORCE DEVELOPMENT COUNCIL. F. APPROVAL TO APPOINT MARV K. SWANSON TO THE WASHINGTON COUNTY PRIVATE INDUSTRY COUNCIL FOR A TWO YEAR TERM EXPIRING JUNE 30, 1997. H. APPROVAL OF AMENDMENT TO THE 1995 CONTRACT WITH REM METRO SERVICES, INC., TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WI~H DEVELOPMENTAL DISA~ILITIES. . J APPROVAL OF AMENDMENT TO THE 1995 CONTRACT WITH FOCUS HOMES, INC. TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. G. 1. APPROVAL OF AMENDMENT TO THE 1995 CONTRACT WITH NEKTON, INC. TO PROVIDE HOME AND COMMUNITY BASED SERVICES TO PERSONS WITH DEVELOPMENTAL DISABILITIES. HEALTH, ENVIRONMENT AND LAND MANAGEMENT SURVEYOR J. APPROVAL TO SUBMIT A MINNESOTA HEALTHY COMMUNITIES PROGRAM GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF HEALTH FOR $18,000 TO INCREASE PHYSICAL ACTIVITY IN WASHINGTON COUNTY. K. APPROVAL FOR COUNTY SURVEYOR TO ADVERTISE FOR BIDS FOR AERIAL PHOTOGRAPHY TO BE FLOWN IN THE SPRING OF 1996. ecooseot Calendar items are ICllCn1Iy defmed u items of routine business, not requiriDg discussion, and approved in ODe vote. Commissiooers may elec:t to pun a C. Calendar item(s) for discussion and/or separate action. W ASIllNGTON COUNTY Dennis C. Hegberg Dletrlct 1 COUNTY BOARD AGENDA AUGUST 15, 1995, 9:00 A.M. Mery Heuser District 2 WeUy Abrahemson District 3/Chelrmlln 1. 9:00 ROLL CALL Myra Peterson Dlstllct 4 Deve Engstrom District 5 2. CONSENT CALENDAR 3. 9:00 COHHUNITY SERVICES DEPARTMENT - D. PAPIN, DIRECTOR FRAUD PREVENTION INITIATIVE PLAN 4. 9:05 COUNTY ATTORNEY'S OFFICE - R. ARNEY, COUNTY ATTORNEY SET PUBLIC HEARING-AMENDMENT TO JUVENILE CURFEW ORDINANCE 5. 9:10 AUDITOR-TREASURER'S OFFICE - R. STAFFORD, AUDITOR-TREASURER GAME AND FISH WAIVER AGREEMENT 6. 9:20 HOHAN RESOURCES DEPARTMENT - J. HONMYHR, DIRECTOR COLLECTIVE BARGAINING AGREEMENT WITH EMPLOYEES IN COUNTY LIBRARY SYSTEM GENERAL ADMINISTRATION - J. SCHUG, COUNTY ADMINISTRATOR ARCHITECT AGREEMENT FOR COURTROOM REMODELING DISCUSSION FROM THE AUDIENCE 7. 9:30 8. 9:40 . 9. 10. 11. 12. 13. 14. 15. 16. . 9:55 10:05 TO 10:50 10:50 TO 11:50 11:50 1:00 TO 1:45 1:45 TO 2:45 VISlTORS MAY SHAllE 11lElR CONCERNS WTnl11lE COUNIT BOARD OF COMMISSIONERS ON ANY ITEM NOT ON 11lE AGENDA. 11lE CHAlR WH.L DIRECT 11lE COUNIT ADMINIS1RATOR ro PREPARE RESPONSES TO YOUR CONCERNS. YOU ARE ENCOURAGID NOT TO BE REPE1T170US OF PREVIOUS SPEAKERS AND TO LlMTI' YOUR ADDRESS TO FIVE MlNU1ES. COHHISSIONER REPORTS - COMMENTS - QUESTIONS nus PER/OD OF TIME SHAlL BE USID BY 11lE COMMISSIONERS TO REPORT TO 11lE FUlL BOARD ON COMMTI1F:E ACT1V1T1ES. MAKE COMMENlS ON MA77El'lS OF INTERESr AND INFORMATION. OR RAISE QUESTIONS TO 11lE STAFF. nus ACl10N IS NOT 1N1ENDID TO RESULT IN SUBSTAN11VE BOARD ACl10N DURING nus TIME. ANY ACl10N NECESSARY BECAUSE OF DISCUSS/ON WlU. BE SCHEDuu:D FOR A FUTURE BOARD MEET1NG. BOARD CORRESPONDENCE ADJOURN "t. . . BOARD WORKSHOP WITH OFFICE OF ADMINISTRATION - ROOM B CAPITAL IMPROVEMENT PROGRAM PLAN BOARD WORKSHOP WITH OFFICE OF ADMINISTRATION - ROOM B 1996 PROPOSED BUDGET LUNCH BOARD WORKSHOP WITH COMMUNITY SERVICES DEPARTMENT - ROOM B MINNESOTA LEGISLATIVE ACTION TOWARD WELFARE REFORM RESOLVING CHILD SUPPORT ISSUES BOARD WORKSHOP WITH PUBLIC WORKS DEPARTMENT - ROOM B COST PARTICIPATION POLICY **MEETING NOTICES LISTED ON BACK** "you nHd eai_nee due to di6ebility 01' leng_ berrier, ,... "Ii 430-6003 (TOD 439-32201 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** AUGUST 15, 1995 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ADMINISTRATION ITEM . A. APPROVAL OF THE AUGUST 1, 1995 BOARD MEETING MINUTES. B. APPROVAL TO APPOINT JUDY LATON, GREY CLOUD ISLAND TOWNSHIP, TO THE PLANNING ADVISORY COMMISSION TO FILL AN UNEXPIRED TERM TO DECEMBER 31, 1997. C. APPROVAL TO SET THE PUBLIC HEARING ON THE COMPREHENSIVE PLAN AND THE LINEAR PARK MASTER PLAN FOR OCTOBER 3, 1995 AT 7:00 P.M. D. APPROVAL TO EXECUTE RENEWAL OF AGREEMENT TO PURCHASE GOODS AND SERVICES COOPERATIVELY WITH THE JOINT PURCHASING GROUP HEADED BY THE STATE OF MINNESOTA. PUBLIC WORKS E. APPROVAL OF RESOLUTION, AGREEMENT FOR THE CONSTRUCTION OF A COMFORT STATION AT PINE POINT PARK WITH THE STATE OF MINNESOTA. F. APPROVAL TO EXECUTE THE AGREEMENT WITH CITY OF OAKDALE FOR CONSTRUCTION AND MAINTENANCE ON CSAH 6 (STILLWATER BOULEVARD) . G. APPROVAL OF RESOLUTION, AWARDING THE CONTRACT FOR CONSTRUCTION ON MAYBERRY TRAIL AND LOFTON AVENUE IN NEW SCANDIA TOWNSHIP TO HARDRIVES, INC. H. APPROVAL OF RESOLUTION, AWARDING THE CONTRACT FOR CONSTRUCTION ON CSAH 6, TO S.M. HENTGES & SONS, INC.. 1. APPROVAL TO ADVERTISE FOR BIDS ON REPLACEMENT OF BOILER AT PUBLIC WORKS NORTH SHOP AND ACCEPTANCE AND APPROVAL OF PROPOSALS RECEIVED FROM TWICE OVER CLEAN, INC. AND T. WRECKS TRADING & DEMOLITION FOR REMOVAL AND DISPOSAL OF THE OLD BOILER UNIT AND ASBESTOS PIPE INSULATION CONDITIONED UPON THE APPROVAL OF A CONTRACT AS TO FORM BY WASHINGTON COUNTY ATTORNEY'S OFFICE. . J. APPROVAL OF RESOLUTION AUTHORIZING THE CONDEMNATION BY QUICK- TAKE ON CSAH 12. K. APPROVAL AND EXECUTION OF COST REIMBURSEMENT AND MAINTENANCE AGREEMETNS WITH THE CITY OF." T(JOODBURY FOR CONSTRUCTION OF TRAFFIC SIGNALS AT RADIO DRIVE; CSAH 13, AND 1-94 EASTBOUND RAMPS, HUDSON ROAD WEST AND HUDSON ROAD EAST. RECORDER L. INFORMATICN ONLY - RECORDER'S FEES FOR JULY, 1995. .Consenl Calendar ilemJ are lenerally d.rmed al ilcml of rouIin. bulincol, not rcquirinc diICUllion, and approved in one Vole. Commislionerl may .lccl 10 pull a Comcnl CaJcndar ilcm(l) for diICulsion and/or scparale sclion. * * * * * * * . . * * * * . . * . . * * * * * * * * * * * * * . * * * . * * * REMINDER: NO BOARD MEETING AUGUST 29, 1995 5TH TUESDAY MEETING NOTICES Date Aug. 15 Aug. 15 Aug. 16 Aug. 16 Aug. 16 Aug. 16 Aug. 17 Aug. 17 Aug. 17 Aug. 17 Co_ittee Mental Health Advisory Public Health Advisory Plat Commission Legal Assistance Transportation Advisory HRA Board Private Industry Council EMS Radio Board Park and Open Space MELSA/Metronet Tiae 4:00 p.m. 5:30 p.m. 9:30 a.m. 12:00 p.m. 2:00 p.m. 5:00 p.m. 8:00 a.m. 10:00 a.m. 7100 p.m. 12:00 p.m. Location Oakdale City Offices Washington County Government Center Washington County Government center Cane Lakes - Stillwater 230 E. 5th st. - Mears Park Centre Washington County Government Center Washington County Government Center St. Paul Ramsey Medical Center Washington County Government Center Melsa Offices - st. Paul . '~\ t . . . @ METRO DIGEST @ A digest of the activities of the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission and Metropolitan Sports Facilities Commission for the month of July. Call the appropriate commission or operations area with any inquiries. August 4, 1995 Metropolitan COII1'ICil The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, S1. Paul, MN, 55101. For more information about Council items, call 291-6359 (TOD: 291-0904). Call the Metro Information Line at 229-3780 for recorded information about Council activities. For information via computer, you may dial (by modem) 337-5400, the Twin Cities Computer Network (TCCN)~ access Metro Council information by typing: MC. TCCN customer service is 332-2101. ~ Metropolitan Council Council activities in July: The Council has scheduled several briefings to be held throughout the region on the new Livable Communities Act. Dates and places for the briefings are shown below under the section Public Meetings, Hearings and Board Openings. The act was created by the Legislature and signed into law by the Governor this spring. 1995 Livable Communities Act The Metropolitan Livable Communities Act of 1995 establishes a fund to invest in the overall health and vitality of the Twin Cities region, steering those dollars to local economic revitalization and affordable housing initiatives. It was the LegislatW'e's answer, with bipartisan and wide-ranging local support, to the issue of affordable housing. Incentives in the legislation encourage communities throughout the region to address several key issues: . a shortage of affordable housing in the seven- county metro area . a need to redevelop declining neighborhoods . an abundance of polluted land that thwarts economic opportunity. "The legislation responds to the biggest challenges facing the Twin Cities region and contributes to the economic well-being of the central cities and surrounding suburbs," said Metropolitan Council Chair Curt Johnson. "It provides much-needed dollars to clean up polluted land in the metro area, including old industrial sites, so more land is available for economic development and job growth. Also, it provides dollars for revitalization efforts, and encourages communities to be creative about development and redevelopment initiatives. . "Finally, it offers incentives to encourage communities to generate local dollars for expanding housing opportuIrities within their own neighborhoods for: low- and moderate-income families, families just starting out, single people and the elderly. It also establishes a regional fund to assist communities needing help to provide housing at an affordable cost." ."''r t To pay for the program, the Legislature created the Metropolitan Livable Communities Fund, made up of three separate accounts administered by the Metropolitan Council. Participation is optional. Cities and towns choosing to participate in the housing program may receive grants and loans from any of the three accounts. Communities not choosing to participate in the housing program may not receive funds from any of the three accounts, nor may they receive state grants to help clean up polluted sites. "The new law will accomplish a greater distribution of affordable housing throughout the region, without imposing government policies that are too intrusive in local affairs," Johnson said. "The legislation is mindful that local units of government are best suited to make decisions @ METRO DIGEST ~ about how their cities grow and develop," he said "But it also recognizes it will take a partnership and shared responsibility among communities to continue our economic successes as a region." Johnson says the new law is particularly appealing because it emphasizes negotiation and cooperation between the Council and the region's communities, and relies on incentives to achieve regional goals-- as opposed to state and regional mandates that impose penalties and hardships on communities. "No other region in the country has such innovative legislation," said Johnson. "It is a credit to this region that it has pulled together to hold fast to our bragging rights as one of the most livable areas in the country." The Metropolitan Livable Communities Fund will have three accounts: · Tax Base Revitalization Account · Livable Communities Demonstration Account · Local Housing Incentives Account aeaning up polluted sites: The Tax Base Revitalization Account The new law creates an account for grants to cities, towns and counties for the cleanup of polluted land in the metro area. F1D1ding comes from the fiscal disparities pool and the fund that makes loans to cities to buy highway right-of- ways. In 1996, about $6.5 million will be available, in addition to cleanup funds available through the Department of Trade and Economic Development Making communities livable: The Livable Communities Demonstration Account This account makes loans and grants available to those cities, towns and counties that initiate development and redevelopment efforts to make their communities more "livable." Projects eligible for funding, for example, must foster: · more compact development · greater housing diversity · development located near transit and other existing services. The goal is to encourage higher density development, discouraging urban sprawl and averting the high costs accompanying more spread out development. To pay for these demonstration projects, the new law authorizes the Council to levy half of the taxes and receive some of the annual payments paid to the Metropolitan Mosquito Control District. About $4.1 million will be available to communities per year. Toward more affordable housing: The Local Housing Inc:entives Account The housing portion of the program offers grants and other financial incentives for cities and towns to expand affordable and life-cycle housing opportunities. The program is voluntary and establishes two separate sources of funding: · "affordable and life-cycle housing opportunities amount" is calculated according to a formula prescribed in the law. These are locally-generated dollars that cities and towns can apply toward affordable and life-cycle housing within their own communities. Beginning in 1998, participating communities that are not meeting housing goals negotiated with the Metropolitan Council: or spending their affordable and life-cycle housing opportunities amount to meet their goals, must distribute this amount to their city or county housing authority or to the regional housing fund. · "local housing incentives account" is a regio~lfund to help communities that have not met their negotiated housing goals, but are actively working to provide affordable and life-cycle housing opportunities to residents. Funding for this account comes from several . sources, generating about S 1 million a year initially and at least $1.5 million a year beginning in 1998. Communities must decide by Nov. 15 of each year whether they're going to participate. . . Strengthening communities: The Urban Homestead Program The new law also creates a program giving income tax breaks to people who move into homes in certain declining neighborhoods in the metro area. By September 1995, the Council must designate one or more "urban revitalization and stabilization zones." Anyone who buys and occupies a home in a designated area receives an income tax el ~. r . . . , @ METRO DIGEST @ exemption for up to five years, provided they don't move out of or sell the home. The law establishes income limits and a maximum exemption. (Note to readers: The Metro Digest sorts Council actions into four areas, reflecting the four Council standing committees: Community Development, Transportation, Environment and Finance. It should also be noted that :full Council actions are reported here, not Committee actions.) In other actionsJ the Council... Community DevelODment . Approved a parks plan amendment for Vadnais Heights to develop neighborhood parks on land near Vadnais and Sucker lakes owned by the S1. Paul Water Utility, contingent on the plans being consistent with regional parks plans. . Approved the master plan for land acquisition and road relocation for Lake Waconia regional park. . Reaffirmed the Council's current rural area guidelines until completion of the region's Blueprint Handbook; the guidelines primarily relate to density requirements of rural area communities. . Authorized an additional $100,000 to complete the design of the first eight miles of the Elm Creek sewer interceptor. . Approved these recommendations from the Polluted-Sites work group: . develop a proposal for creation of a Brownfield Redevelopment Indemnity Fund to encourage redevelopment of polluted sites in the Metropolitan area . work with local communities to create a prioritized list of brownfield sites . develop guidelines for the tax-base- revitalization account established in the Metropolitan Livable Communities Act. . Approved the use of $102,641 from a parks grant for replacement of a maintenance shop destroyed by fire at Baylor regional park. . Accepted the Industry Cluster project final report. The project studied four industrial clusters: printing and publishing, computers and software, machineIY and metalworking, and medical devices. Report recommendations include: labor force training, infrastructure maintenance, and cooperation and dialogue among industry groups. TransDortation . Authorized a contract of $594,000 to Nimis- Newman Mechanical Co. for equipment installation at the Ruter bus garage. . Authorized a contract of $331,200 to George W. Olsen Construction, Inc. for replacement of the heating, ventilating and air conditioning systems at the Ruter bus garage. . c_ . . Authorized an additional $15,300 for construction of a bus pull-in lane at Crosswinds Church in Maple Grove as part of a park-and-ride lot for the Maple Grove Transit System. . Authorized $50,000 to help determine the location of an intermodal (train/truck) freight terminal in the Twin Cities metropolitan area. . Authorized a limited-use permit for the reconstruction of a roadway on the west side of the Northtown Mall 10 facilitate construction of the Northtown transit hub. ' . Approved construction of Highway 36 S1. Croix River bridge, including a four-lane divided highway and a new interchange at the intersection of Highways 36 and 95. Construction cost is $78 million. . Approvqi,a loan of $368,289 to Maple Grove for the acquiSition of 14 acres (Ahrens property) within the Highway 610 right-of-way. . Approved agreements with transit providers for the second half of 1995; The 18.providers will receive financial assistance of $6.2 million. The largest amount, $2 million, goes to the Minnesota Valley Transit Authority. . Approved contracts to three Metro Mobility service providers of $9.7 million for three years. . Authorized an application for an aviation . planning grant from the Federal Aviation Administration (FAA). . Reaffirmed its policy of not funding lobbying expenses for transit providers who receive . regional financial assistance. An exception was made for expenses during the 1995-1egislative session. . Approved reductions in service and increases in fares for Metro Mobility. ~ METRO DIGEST ~ . Approved the extension of Runway 4/22 at Minneapolis-Sl Paul aiIport, providing the aiIport with an II,Ooo-foot runway for heavier international flights. Environment . Authorized a contract of $180,000 to develop standards for the concentration of seven metals and cyanide discharged into the sanitary sewer system. . Authorized a contract of $538,950 to Lametti & Sons, Inc. for rehabilitation of meter stations and improvements in the liquid-waste hauler sites. . Approved the Gun Club Lake water management plan contingent on these, and other, revisions: define sources of funding for proposed projects and ensme that the Watershed Management Organization has an active role in water management . Authorized a request-for-vendor-qualifications for handling the solids produced by the waste water treatment process at the Blue Lake and Seneca plants. Finance . Approved the transfer of $213,021 from the Regional Transit Administration fund to the General fund as a reserve for self-insurance. . Rea:.ffirmed its policy to issue $6.5 million in general obligation bonds for capital improvements in regional parks. . Approved a budget amendment from the Sports Facilities Commission. The amendment to the 1995 operating budget reflects redw:ed revenue from Twins games and increased revenue from a Viking playoff game. . Authorized the closing of the debt service fund for the 1992C certificates of indebtedness. The Council also: . Approved the preliminary 1996 fiscal year work program and budget. . Approved a policy on the use of financial resources within the Council, restricting use of resources to the unit where they were raised. For example, surpluses or deficits in the Transit Operations and Transportation unit would remain there. . Approved the closing of certain Finance committee meetings to discuss litigation involving personal injwy and workers compensation claims. . Appointed Lynette Lijewski to the Transportation Accessibility Advisory Committee. . Public Meetings, Hearings and Board Openings: Transit Redesign Leadership Forum, "Defining the Transit Market", a group discussion session for transportation groups and Council staff (space limited). August 10, Thursday, 8:30 - 11:30 am.; Holiday Inn-Metrodome, 1500 Washington Ave.s., Minneapolis. Regional Briefing on Livable Communities: (for local government staff and elected officials). August 16, Wednesday, 7 p.m.; Shoreview City Hall, 4600 N. Victoria . Regional Briefmg on Livable Communities: (for local government staff and elected officials). August 17, Thursday, 7 p.m.; Dakota Co. Western Service Center, 14955 Galaxie Ave., Apple Valley. . Regional Briefmg on Livable Communities: (for local goveq:qnent staff and elected officials). August 22, tuesday, 7 p.m.; Chambers. Regional Briefmg on Livable Communities: (for local government staff and elected officials). August 23, Wednesday, 7 p.m.; Minnetonka City Hall Council Chambers, 14600 Minnetonka Blvd. Transit Redesign Leadenhip Forum: "Improving Cost-Effectiveness of Transit" - focus group discussion session for transportation groups and Council staff (space limited). September 7, Thursday, 8:30 - 11 :30 a.m. Holiday Inn- Metrodome, 1500 Washington Ave.S., Minneapolis. Workshop on Polluted Sites Grants Programs: September 7, Thursday, 9 am., Maplewood City Council Chambers, 1830 E Co. Rd. B. . .,. i. ,. !. . . @ METRO DIGEST @ Tour ofRedevelopmentIReinvestment Sites: (St Louis Park, Arden Hills, and Downtown Minneapolis) September 8, Friday 8 a.m - 1 p.m. Vacandes on Boards: Metropolitan Council Housing and Redevelopment Advisory (lIRA) Committee. One vacancy: District H (covering Council districts 15 and 16). TransportationAdvisory Board. Three vacancies: Districts C, D and E (covering Council districts 5 through 10). New Publications Council publications are available from the Data Center, including the Regional Blueprint and Council newsletter, Council Directions. For a free and complete list of publications, write the Metropolitan. Council Data Center, 230 E. Fifth St., St Paul, MN 55101, or call 291-8140. There is a charge for some publications. Council publications can be read at major public libraries in the Metro Area. Recent publications are listed on the Metro Info Line at 229-3780. A list of publications is available via a computer modem at 337-5400 on the Twin Cities Computer Network (TCeN). Council Directions provides information on regional issues and Council programs. If you wish to receive a copy of Council Directions, call Carol Berens at 291-6447. A reminder: News about new publications, Council actions, coming meetings and subsidized housing referrals is available by dialing the Metro Info Line at 229-3780. Similar infonnation and an interactive forum on regional issues is available on TCCN. You can gain access to TCCN through your computer modem by dialing 337-5400. TCCN customer service is 332-2101. Metropolitan Commission Activities Metropolitan Parks and Open Space Commission (MPOSC) The Commission: . Recommended against the exchange of a parcel ofland within Rice Creek Chain of Lakes park _ .!CS~e.f.or par~ls outsidetl1~.res~rv~,", . . . Recommended the Council approve grants of up to $1.7 million for land acquisition and such emergency development projects as erosion control and path replacement . Authorized exploring the possibility of including Washington County's 27-acre Square Lake park into the regional park system. The Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St, St Paul, 55101. Forinore ibfonnation, call 291- 6363. Metropolitan Airports Commission (MAC) The Commi~sion: . Approved $350,000 for a differential global positioning (DGP) system. The system will . provide aircraft with tlitee;.aun!tisiohaliuiVigation information. . Approved a new noise-management methodology for Minneapolis-StPaul International airport. . Authorized construction of a chapel at Lindbergh Tenninal; it also directed that no chaplain be appointed to staff the chapel. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726-8186. @ ~ METRO DIGEST Metropolitan Sports Facilities Commission (MSFC) The Commission: . Awarded a contract of $2.9 million to Sheehy Construction for the 1995 plaza project at the Metrodome. . Set a public hearing date on the 1996 budget for Wednesday. August 16 at 9:30 amat the Commission office. . Established the Advisory Task Force on Professional Spons in Minnesota; the task force will examine the impact of sports franchises on the state's economy and study ways of retaining and attracting teams. . Approved the concept of an agreement with the Metropolitan Sports Facilities Commission Foundation; the foundation funds programs for youths. The proposed project involves sale of pieces of the Metrodome's Astrotwf as souvenirs. with any profits going to youth activities. Metropolitan Sports Facilities Commission offices are located at 900 South 5th St, Minneapolis. MN 55415. For more information, call Judy Somers at 335-3310. '''1' " , . . . . . . METRO MEETINGS A weekly caleodar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regiooallYlmT11is..orioos: Metropolitan AiIports Commission, Metropolitan Parla; and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be ditllCted to the ~ organization. Meeting information is also available on the Metro Information Line at 229-3780 and by computer modem, through the Twin Cities Computer Network at 337-5400. DATE: August 4, 1995 WEEK OF: August 7 - August 11, 1995 METROPOLITAN COUNCIL Transportation Committee - Monday, August 7, 4 p.m., Chambers. The committee will consider: preliminary right-of-way acquisition loan fund application from Maple Grove, protective buy of Outlot A, Applestreet addition within I-94/Weaver Lake Road right-of-way (Radintz property); amendment to 1995 Unified Planning Work Program; requests to proceed-to increase dollar amount of the original resolution authorizing interagency capital agreements for installation of bus stop signag~ under MCfO contract #93-O~-129 and to establish relations and authorization for reimbursement through interagency maintenance agreemenis; 1996-98 Transportation Improvement Program; Metro Mobility service hours; briefing on public input and system downsizing regarding MCfO budget; briefing on dual-track planning process; and other business. Environment Committee - Tuesday, August 8, 4 p.m., Chambers. The committee will consider: approval of Apple Valley joint construction and conveyance agreement; approval of declaration of Blaine extension as no longer necessary for metropolitan interceptor system; authorization to ~trr into contract regarding grant from Legislative Commiqion on Minnesota Resources; authorization to extend~contract with N-Viro Minnesota; deficiency tax levy on the city ofWayzata; approval of screening criteria for vendor pre-qua1ification for Blue Lake Plant and Seneca Plant solids handling services; and other business. Transit Redesign Leadership Forum, "DefIning the Transit Market" - focus group discussion session for transportation groups and Counell staft'. (Space limited) - Thursday, August 10,8:30 - 11:30 a.m., Holiday Inn-Metrodome, 1500 Washington Ave. S., Minneapolis. Land Transportation Committee - Thursday, August 10, 1:30 p.m., Room 2A The committee will consider: a presentation and discussion of Prospectus for the Transportation Planning Process, Twin Cities Metropolitan Area; a discussion of the TAC response to the Citizens League policy statement; update on the MNIDOT Metro Division Transportation System Plan; and other business. Metropolitan Council- Thursday, August 10,4 p.m., Chambers. The council will consider: Section 8 project- based assistance funding recommendations; Livable Communities housing goal process; approval of Apple Valley cost sharing and conveyance agreement; approval of Anoka County sale of property; Water Resources Management Development GuidelPolicy Plan private wastewater treatment plants; authorization to award and execute contracts for Metropolitan Wastewater treatment plant centrifuge procurement; 1996-98 Transportation Improvement Program; authorization to amend the Voluntary Separation Program; approval of labor agreement between Metropolitan Council and Local 35 I.U.O.E. AFL-CIO; authorization to finalize proposed settlement of tort liability claim-Bernice Benson v. Metropolitan Transit Commission; authorization to finalize proposed seUlementofWorkers' Compensation claim-in regard Mark LeFebvre; petition to Bureau of Mediation Services for barpining unit clarification; city of Rogers comprehensive plan amendments, sewer extensions and residential developments; recommended grants for residential inholdings, vacant land acquisitions and emergency development projects fin8nced with fiscal year 1995 or fiscal years 1996-97 Environmental Trust Funds and 1996-97 Council bonds; and other business. Committee of the Whole - Thursday, August 10,5 p.m., or immediately following the Council meetirtg, Room lA The committee will consider a briefing on transit design and a briefing on dual track airport planning process. TENTATIVE MEETINGS THE WEEK OF AUGUST 14 TIIROUGH AUGUST 18, 1995 Community Development Committee - Monday, August 14, noon, Room lA Special MeetinglEnvironment Committee - Tuesday, August 15,3 p.m., Chambers. Executive Committee - Wednesday, August 16, 7:30 am., Kelly Inn, Benjamin's Restaurant, 1-94 at Marion, St Paul. Transportation Advisory Board - Wednesday, August 16,2 p.m., Chambers. Regional Briefmg on Livable Communities (for low government staff and elected officials) - Wednesday, Aug. 16, 7 p.m., Shoreview City Hall, Council Chambers, 4600 N Victoria, Shoreview. NOTE: TIME CHANGE. Providen Advisory Committee - Thursday, August 17, 10:30 am., Room lA F"mance Committee - Thursday, August 17,4 p.m.,.Room 2A Regional Brief'mg on Livable Communities (for low government staff and elected officials) - Thursday, August 17, 7 p.m., Dakota Co. Western Service Center, Room L-139,14955 Galaxie Ave, Apple Valley. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St Paul. Meeting times and agenda are subject to change. ForlllOR information or confirmation of meetings, ca11291-6447, (TDD 291..(904). Call the Metro Information Line at 229-3780 for news of Council actions an4 paining meetings. . METROPOLITAN SPORTS FACILITIES COMMISSION Penonnel Committee - Tuesday, Aug. 8, 3 p.m. Metropolitan Sports Facilities Commission (MFSC) conference room, 900 S. 5th St, Minneapolis. The committee will consider management structure, the proposed MSFC 1996 budget and other business. ConcessionslMarketing Committee - Wednesday, Aug. 9, 10 a.m., MFSC conference room, 900 S. 5th St, Minneapolis. The committee will consider: the marketing plan; 1996 MSFC budget; United Way signage; and other business. Committee of the Whole (hosted by the Finance Committee) - Thursday, Aug. 10,9:30 a.m., MFSC conference room, 900 S. 5th St, Minneapolis. The committee will consider the 1996 MFSC proposed budget and other business. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St, Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Judy Somers, 335-3310. . . . . . . .. ., Chair: Aqenda: Minutes: Treasurer: Attornev: Planner: Enqineer: Public Works: Clerk: Committees: People - 8:30 P.M. Old Business: New Business: Notes: STILLWATER TOWNSHIP August 10, 1995 Bergeron 7:30 p.m. Regular Meeting Adopt Approve Minutes - July 27, 1995 1. Checks/Claims 1. Rivard Update 2. Jacobsen Update 3. Stonehenge Development Agreement to sign 1. Long Lake Update 1. Overlay Program Update 1. Land on McKusick Road Update "'r t , 1. Browns Creek WMO 1. Claims Please August 7, 1995 Pat Bantli