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HomeMy WebLinkAbout1995-04-24 PRC Packet CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 e 5. 4. 3. e A2enda: The Stillwater Parks an City Council Cham APRIL 24, 1995 MEETING NOTICE STILLWATER PARKS AND RECREATION BOARD ,~villw(lter -- -.::::::: THE BIRTH ~l PL ACE 0 ,"~ F MINNESOTA J J e Mr. Wolff made a motion, seconded by Ms. Rheinberger, to have Mr. Thomsen . proceed with the repair of the steps due to safety concerns. Motion passed 6-2, with Mr. Peterson and Mr. Polehna voting no. Mr. Junker asked Mr. Thomsen whether the steps could be left as is through this summer. Mr. Thomsen responded that, in his opinion, the steps are unsafe. Mr. Peterson expressed his concern about proceeding with the work without having a plan completed. Ms. Gulden referred to the possible $100,000 donation to purchase playground equipment for Pioneer Park and suggested the $10,000 could be used to pay to have a plan competed. Mr. Junker said the focus of the issue is that of safety, and he pointed out it could take 4-5 months to prepare a plan. Old bl)siness A Mr. Thomsen reported that the bathrooms at Pioneer Park have been redone. ., He asked for permission to go ahead with redoing the pit area steps and planters. He said he understood the desire to have a plan in place before doing any improvements. However, he said the steps are unsafe. He noted that the stone he is proposing to use could be removed and used elsewhere if the pit area is not a part of the park plan, once the plan is completed. He said $10,000 has been budgeted for the project. Approval of minutes Mr. Peterson, seconded by Mr. Wolff, moved approval of the minutes of March 27, 1995; all in favor. Mr. Junker called the meeting to order at 7 p.m. Ken Meister and Richard Cummings (arrived at 8:30 p.m.) Absent: Tim Thomsen, parks Others David Junker, chairman Judy Gulden, Rob McGarry, John Melville, Delwin Peterson, Mike Polehna, Marguerite Rheinberger, and Steve Wolff Present: PARK AND RECREATION BOARD April 24, 1995 . " ~ Friends of Stillwater Parks Ms. Gulden reported that Ms. Terwedo had done a preliminary scope of work . for the preparation of a master plan for Pioneer Park. She also said the Ms. Gulden raised the issue of having some type of orientation for new members regarding goals, strategies and objectives. She suggested the board needs to take a more structured and professional approach. Mr. Polehna said the County gives an orientation to new members of its Park Commission. There was a discussion of the need for a staff person to assist the board. Mr. Melville suggested the possibility of using a college intern to assist in establishing process and procedures, retrieving files, orientation, etc. Mr. Junker said he would be meeting with Mr. Russell regarding the new planner, who will be replacing Ms. Terwedo, to discuss how much time that person will be able to devote to parks issues. Mr. Peterson brought up a request for the city to purchase "weed-eater" machines(s) for use at Lily Lake. As suggested, the city would then rent out the equipment to homeowners. Each weed-eater costs about $1,700. It was pointed out the matter came before the board last year. At that time, it was agreed that homeowners should get together and purchase the e equipment; Mr. Polehna read the minutes of the October 1994 meeting when the board voted to recommend that the City not purchase the equipment. Mr. Peterson made a motion, seconded by Ms. Rheinberger, to have the City evaluate the possible purchase of the equipment, if the rent to homeowners would cover the City's costs. Motion failed on a 6-2 vote, with Mr. Peterson and Ms. Rheinberger voting in the affirmative. Mr. Polehna expressed his concern about the parks portion of the Comprehensive Plan. He said the green (parks/open space) shown on the map doesn't show the real parks picture, as it includes property like the Kolliner and Aiple properties. Mr. Melville echoed that concern. Ms. Gulden asked whether basketball nets are replaced often. She said she had received a letter from Mr. Danielson regarding improvements for basketball. Mr. Peterson suggested purchasing $100 worth of nets at the beginning of each year and purchasing equipment that can't be destroyed. . New business Mr. Thomsen reported that the tennis courts at Croixwood are getting marked up badly by kids rollerblading on the surface. He suggested the possibility of having the hockey rink tarred for rollerblading. It was agreed that should be looked at in next year's budget process. , -.. . Respectfully submitted, Sharon Baker Recording secretary Mr. Wolff moved to adjourn the meeting at 8:55 p.m. Mr. Junker asked about the summer meeting schedule. It was the consensus that the board should continue meeting during the summer months. The board will have its annual park tour at the May meeting. Members are to meet at Pioneer Park at 6 p.m. May 22. Mr. Melville reported that he had contacted 14 organizations for the park user survey he is conducting. All the organizations have been cooperative, he said. e Mr. Polehna reported that Stillwater's armory site has been rated No. 1 on the state's priority list. Ms. Gulden said someone wants to donate two flowering trees. She said the board needs to establish some kind of process to follow regarding donations. Several members expressed a concern regarding the practice of placing permanent plaques at donation sites. Members agreed that maintaining a permanent log of donations and sending nice certificates of appreciation would be a preferable practice. Mr. Wolff, seconded by Mr. Melville, moved to inventory all previous donations, maintain a permanent record of donations, and, in the future, send certificates of appreciation rather than allowing the placement of permanent plaques. Motion passed unanimously. Ms. Gulden informed the board of the children's art exhibit sponsored by Friends of the Park. City does have a letter of intent for the $100,000 donation; Mr. Magnuson . is reviewing the letter. Mr. Polehna said the City should go out and solicit proposals to develop the plan. - ...