HomeMy WebLinkAbout1997-08-25 PRC Packet
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CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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of possibleJaeilities
The Stillwater Parks and Recreation Board
Department Headquarters, 1
AUGUST 25, 1997
MEETING NOTICE
STILLWATER PARKS AND RECREATION BOARD
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Discussion of presentation by Jon Gurban
There was considerable discussion regarding Mr. Kriesel's comments
summarizing the workshop/presentation by Mr. Gurban. The consensus was
. that Mr. Kriesel's comments did not reflect the identified need for
additional assistance in parks planning and funding.
Mr. Peterson moved to direct staff to develop a plan for Meadowlark Park
with input from the neighborhood and to check on the availability of funds.
Mr. Polehna seconded the motion; all in favor.
Mr. Cummings said he felt the city should proceed with development of a
plan for Meadowlark Park and questioned whether funding is available.
Mr. Peterson said the Cowens' concerns regarding the landscaped buffer
and the materials to be used on the access could be addressed in an overall
plan for the park. Mr. Thomsen said grading of the park was just beginning
and plans were to meet with neighbors to see what they want included in
the park.
Update on purchase of Meadowlark Park (Cowen) property
Signe Cowen was present for the discussion. She said there were three
areas of concern: the legal description of lot 10; the provision of a
landscaped barrier between the park access and the Cowen's property; and
. the Cowens preference that the access not be blacktopped. Mrs. Cowen also
stated they had received a purchase contract agreement from City
Attorney David Magnuson two days prior to the meeting; the Cowens had
not signed the contract at that time as Mr. Cowen was out of town.
Approval of minutes Mr. Peterson, seconded by Mr. Liehr, moved approval of
the minutes of April 28, 1997; motion passed unanimously.
Mr. Junker called the meeting to order at 7:05 p.m.
Rob McGarry and Ken Meister
Absent:
Tim Thomsen, Parks Director
Others:
David Junker, chairperson
Linda Amrein, Nancy Brown, AI Liehr, Del Peterson, Leah
Peterson, Mike Polehna and Steve Wolff
Present:
PARKS AND RECREATION BOARD
June 23, 1997
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Ms. Amrein referred to some information that members received after the
joint meeting and suggested that the proposed ordinance was not based on
correct information. Mr. Peterson said it would not be appropriate to
. introduce something new at this point; the City Council discussion would
be the appropriate place to do that. Mr. Cummings suggested that if the
Proposed Long Lake surface water use ordinance
Mr. Junker said the proposed ordinance developed in the joint meeting with
the Planning Commission will be presented to the City Council in July.
Mr. Liehr, seconded by Mr. Polehna, moved to direct Mr. Thomsen to
investigate the possibility of developing a skate board facility; motion
passed unanimously.
Mr. Thomsen said Ramsey Park probably wouldn't work because of the
proximity of neighbors and the noise consideration. He said he thought the
south end of the Lily Lake arena would be a better location.
Discussion of a skate board facility
Jon Cowen and Andy Palmer were present at the meeting. They said they
. had appeared before the City Council and were told to discuss the matter
with the Park and Rec Board. The young men said they just want a place to
practice their sport and mentioned Ramsey Park or Lily Lake as a possible
site.
Mr. Liehr moved to redirect Mr. Cummings' motion from the workshop
meeting, directing staff to discuss a comprehensive approach to planning
and funding and to report back to the Park and Rec Board, along with a
recommendation that special consideration be given to using an existing
resource (Sue Fitzgerald) or a consultant/contract arrangement. Mr.
Peterson seconded the motion; all in favor.
Mr. Junker raised the issue of who would be coordinating the work with
Mary Lou Gorski, School District 834, as was discussed at the meeting,
and spoke of the need for constant feedback. Mr. Junker said he felt some
type of motion would be appropriate.
. There was discussion about the parks planning resource the city already
has available in the person of Sue Fitzgerald. Mr. Thomsen said he thought
eventually it might be possible to have Ms. Fitzgerald working with parks
on a .75 time basis. It was suggested that if the city is unwilling to pay
for an additional staff person, perhaps the planning function would be
accomplished on a consultant/contract basis.
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Mr. Polehna and Mr. Cummings provided an update on the Sports Complex.
The project is still alive and well, they said, but the City Council meeting
of July 1 will be a "do or die" decision.
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Mr. Wolff, seconded by Mr. Peterson, moved to recommend that the city
acquire the parcel, at a nominal fee, for open space and potential future
park use. Motion passed 7-1, with Mr. Polehna not in favor of leaving the
purchase price open.
Mr. Wolff spoke of the need for park space, other than golf courses, in the
Oak Glen area. Mr. Junker and Mr. Polehna both suggested the Water
Department should be willing to give the parcel for park use, as the Water
Department has obtained property from the city at no charge in the past.
Wayne Roller, 875 Eagle Ridge, who lives next to the property, said he
would be in favor of a park for younger children, but would be opposed if
the property were developed as a public park with access roads.
Mr. Thomsen provided photos of the property and cautioned that due to
. wetlands and the pond, much of the land is not usable for park purposes. He
suggested that members look at the parcel in question.
Availability of lot in Oak Glen
Mr. Cummings brought up the possibility of acquiring the lot which the
Water Department obtained for a future water tower site. The Water
Department will not be using the site and is putting the property on the
market. Mr. Cummings pointed out the parcel is near the LeCuyer property
where neighbors had previously asked the Park and Rec Board to consider
placing a "pocket park." The property is heavily wooded and has a pond
area, he said. Asking price is $44,000.
Mr. Junker, seconded by Ms. Brown, moved to adopt the proposed ordinance
and forward the ordinance to the City Council for the Council's
consideration. Motion passed 6-2, with Ms. Amrein and Ms. Peterson voting
no.
. person who submitted the information believes the AUAR is not correct,
the information should be given to the engineer. Mr. Wolff said the
proposed ordinance is a starting point, and the issue will likely be
revisited in the future.
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Respectfully submitted,
Sharon Baker
Recording secretary
Mr. Liehr, seconded by Ms. Brown, moved to adjourn the meeting at 8:50
p.m.; all in favor.
Ms. Amrein asked about the park tour. Mr. Junker said the tour will
probably be held in August or September; he will inform members. There
will be no meting in July.
Mr. Peterson asked about the picnic area/boardwalk at Lily Lake. Mr.
. Thomsen said there is about $20,000 in available funds for the project;
the picnic area will be started this year, he said.
Mr. Liehr asked about using park dedication fees to complete the project
this year and replacing the park dedication fees in next year's budget. Ms.
Brown, seconded by Mr. Liehr, moved to use park dedication fees to
complete the Ramsey Park project this year; all in favor.
Mr. Thomsen provided members with a copy of the plan for Ramsey Park.
Plans include a basketball court, picnic area, play area and new
landscaping. He said there is enough money in the budget to do about half
of the work this year.
New business
Mr. Cummings provided a handout on disc golf and on Woodbury's plans to
expand its sports complex.
Mr. Peterson asked whether the Park and Rec Board should take on official
position. Mr. Liehr, seconded by Mr. Peterson, voted to go on record
strongly supporting the sports complex/community center project; motion
passed unanimously. Mr. Cummings encouraged members to attend the July
1 Council meeting.
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Skateboarding continues to be a problem in the community. The problem stems
from a lack of facilities for skateboarders. I have had some conversations with
Tim and also with ISD 834 Community Service staff. It appears that it may be
feasible to create at least three skateboard facilities within the City at a moderate
cost ($5000 to $8000). For example, the Stillwater Junior High School has a large
parking lot. It may be feasible to use a portion of the parking lot for
skateboarding. This area is already paved and an area of sufficient size could be
used simply by setting up a boundary for the facility.
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4.
The Council noted that the ordinance could be amended at anytime by this or
future councils if the present ordinance was not effective in achieving a
reasonable balance between the surface use of Long Lake, the protection of the
environment and the rights of property owners and residents.
3. The City Council adopted an ordinance (see attached) regulating surface water use
of Long Lake at their August 19th meeting. The Council, after review of many
letters, studies, reports, etc., determined that the horsepower limitation for
pontoon boats should be set at 25hp (this was a change from the regulations
jointly recommended by the Planning and Park and Recreation Commissions). All
other water craft would be limited to 10hp and personal watercraft such as jet skis
would be prohibited.
The City has begun the grading and drainage improvements for Meadowlark Park.
The grading is about 90% complete and the pipe will be placed within the next 2-
3 weeks. The spreading of top soil and the seeding would be done shortly
thereafter. The improvements should be completed by the end of September.
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2.
The minutes of the meeting of June 23, 1997 are attached.
Agenda item.
1.
August 21, 1997
DATE:
Items for discussion for
August 25th meeting
SUBJECT:
City Coordinator
FROM:
Park and Recreation Commission
TO:
MEMORANDUM
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I have another commitment on Monday afternoon which may cause me to be late for the
meeting. However, Tim will be present and will be prepared to discuss these items with you. In
. the meantime, please feel free to contact me at 430-8801 if you have any questions about the
agenda items.
I have enclosed a site plan and the material that was given to the Council at their
August 19th meeting for your information.
The City Council, at their meeting of August 19th, approved plans and
specifications and authorized the advertisement for bids for an Ice Arena and a
Field House. This is "Phase I" of the Community Center. Obtaining bids for the
project will provide the City with a better estimate of the costs associated with the
Complex and it is hoped that the costs will be covered by projected revenues. The
bids will include a base bid and "Add Alternates". Again, because the costs
presently exceed the projected revenues, the project had to be scaled back
somewhat and certain items, such as seating on only one side of the arena,
concrete seating rather than aluminum seating and monument signage were
included as Add Alternates. These items have not been eliminated from
consideration at this time, but may not be included depending on overall project
costs.
5.
In any event, if the Commission agrees with the aforementioned ideas then you
can direct Tim and I to gather more information and to meet with ISD 834
officials to determine their position on this matter.
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The only other issue is whether or not the City should be providing (i.e.,
purchasing) skateboard equipment, such as ramps, rails, etc. In regards to the
equipment, given the ramps and rails already being used at the Owens and Laurel
lot, it appears that the young people are pretty adept at constructing the ramps, etc.
Perhaps the young people will be able to do this on their own.
In regards to the area needed for a skateboard facility, it appears that the area does
not have to be very large. For the past two weeks the parking lot at Owens and
Laurel streets (across from Gannon's Auto Body shop) has been used by young
people for skateboarding. This lot is only about 50' x 50' and the kids seem to be
enjoying themselves. Therefore, an area of about 50' x 100' or thereabouts would
appear to be of adequate size.
Another consideration is the area just south of the Lily Lake Ice Arena. Tim tells
me there is some room between the arena and the sloped area to the south. Again
this area could be paved at a fairly minimal price.
Another area that could be considered is the Old Athletic Field. It may be
necessary to place about a 1 W'to 2 "bituminous mat on the grounds. However,
this would not be an expensive item ($2500 to $3000).
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Morli Weldon, Its Clerk
ArrEST:
Jay L. Kimble, Its Mayor
CITY OF STILL WAtER
, 1997.
Enacted by the City Council of the City of Stillwater this ~ day of
7. Effective Date. This Ordinance will be in full force ,and effect from and after its passage and
publication according to law.
6. Savjnis. In all other ways the City Code will remain in full force and effect.
5. Penalties. Any person who violates any of the provisions of these regulations is guilty of a
. misdemeanor and may be fined by a fme of not more than seven hundred and nollOO dollars ($700.00) or
by imprisonment of not more than ninety (90) days, or both.
4. Motorized Persolllt;l Watercraft Prohibited. Personal motorized waterer;tft, such as wave
runners or jet skis and similar devices may not be operated on Long Lake.
3. Permitted Boats. Boats, canoes, kayaks, rowing shelJs, pontoons, padcile boats and sailboats
may be operated on Long Lake.
2a. Excq?tion for Pontoon Boats. Notwithstanding the ten (10) hp limit set forth in ~2, pontoon
boats may be powered by motors having a maximum total horsepower 110t exceeding twenty-five (25)
hp.
2. Ten Hor~poweT Limit. Watercraft permitted to be operated upon Long Lake may not be
powered by motors baving a max.imum total horsepower in excess of ten (10) hp.
1. LonS Lake. This Ordinance applies to the waters of Long Lake, located in Sections 30 and
31, Town 30 North, Range 20 West, in the City ofStiUwater, Washington County, Minnesota.
The City Council of the City of Stillwater does ordain:
AN ORDINANCEREGULAtlNG THE
USE A.~ OJ'ERAnON OF WATERCRAFT
ON LONG LAKE
ORDINANCE NO.
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P.l2l2
6124395641
MAGNUSON LAW OFFICE
Attachments: Draft ordinance, staff report and minutes from joint meeting 5-12-97
Recommendation: Review recommendation from parks board and planning commission regarding
. regulation of surface water use on Long Lake and direction to staff to submit regulations as
appropriate to DNR for approval.
This would reduce the hardship of the regulations and provide for the long term purpose of the
regulations.
Additional Information. In order to accommodate concerns of existing boat owners, it may be
appropriate for the council to consider a grandfather provision or the amortization of existing boats
that are not consistent with the new regulations over a period oftime (5-10 years).
Since the May 12 joint meeting, the councIl has received individually additional information from
those who would like to have no gasoline motor use and those who would like to have up to 25
horsepower pontoon boats allowed. The final AUAR includes additional information on use and
water quality effects of use and responds to some of the assertions contained in the comments.
Motor use has some effect on water quality but the significance of that effect depends on amount and
type of use and other water condition~.
After considering options from no motorized use to unlimited motor use, the joint board voted to
limit use to 10 horsepower with no personal watercraft. All members were not satisfied with the
decision but they felt this recommendation balanced the environmental concerns for the lake and
the natural environment with the recreational concerns and opportunities.
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The subject of surface water use was the subject of a second joint planning commission/parks board
meeting on May 12, 1997. At that meeting, the issues related to lake use were discussed along with
regulation options. The joint committee considered environmental, aesthetic, recreational and the
ease of and practicality of regulation (minutes enclosed).
A joint city council, planning commission and parks board meeting was first held to receive public
comments on Long Lake use February 17, 1997. At that meeting, several lake users and residents
spoke on the issue (minutes enclosed).
Background. In the past, boaters use of Long Lake has been raised as an issue. With the annexation
and imminent development ofland west ofthe lake, it is timely to review boater use and establish
an ordinance that regulates that activity.
RE: SURFACE WATER USE ORDINANCE FOR LONG LAKE
DA: August 16, 1997
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Steve Russell, Community Development Director
FR:
TO: Mayor and City Council
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MEMORANDUM
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Attachments: Plans and estimated costs
Recommendation: Authorize bid letting for community center sports complex
At meeting time, the three options and deductions will be presented for council approval.
The cost of the c.urrent project are similar to previous cost estimates. Actual cost will be
available as a result of bidding. At that time performa information will be available.
Also, in an effort to reduce costs, a pre engineered roof system is proposed. This reduced the
base project cost by $95,000 but will effect the interim useable space and result in a reduction in
building quality.
The basic project has been changed by the architects to reduce costs. The field house has been
rotated to eliminate the need for a retaining wall. This is estimated to reduce project costs by
. 5150,000 but practically eliminates the option of providing space for a public work facility (see
attached letter from city engineer).
The plans have been organized in three bid options as described and shown on the attached
pages. The estimated cost of the bid packages are from $5,245,669 for the total arena/fieldhouse
project without deductions to $3,037,757 for the arena with deductions.
Plans and specifications for the Phase I community center project are being prepared. With
council authorization, the project will be bid August 30 - September 31 and return to the council
October 7 for decision on project authorization.
RE: PHASE I COMMUNITY CENTER
Steve Russell, Community Development Director V
DA: August 16, 1997
FR:
Mayor and City Council
TO:
MEMORANDUM
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. St. Croix Valley Sports Complex
Stillwater CITY COUNCIL 8/19/97 Minnesota
$2,553,000
$1,547,000
$ 475,000
$4,575,000
Original Plan
Arena Cost
Fieldhouse
Site Costs
Total Cost
SITE PLAN
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WHERE WE STARTED.....
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. St. Croix Valley Sports Complex
Stillwater CITY COUNCIL 8/19197 Minnesota
Total Budget Costs $5,276,000
$ 475,000
$ 75,000
Orig Site Costs
Additional Site
Items Added to Project
Arena Seating $ 200,000
. Large Fieldhouse $ 426,000
Total Building Cost $4,726,000
$2,553,000
$1,547,000
$4,100,000
Original Budget
Arena Cost
Fieldhouse
Total Cost
DESIGN PROCESS RESULTS.....
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. St. Croix Valley Sports Complex
Stillwater CITY COUNCIL 8119/97 Minnesota
Total Base Bid Costs $4,786,201
(with all deducts)
Cost Reduction (Design Changes)
1. Pre-Engineered $ 95,000
2. Metal Wall - North $ 59,000
. Total Base Bid Costs $4,940,201
Cost Reduction Options (ADD ALTS)
1. South Side Seats $ 275,000
2. Aluminum Seats $ 12,000
3. Monument Sign $ 18,468
$5,276,000
$5,245,669
Total Budget Costs
Cost Estimate
WHERE WE ARE TODAY.....
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. St. Croix Valley Sports Complex
Stillwater CITY COUNCIL 8119197 Minnesota
$3,037,757
$1,698,444
$ 50,000
$4,786,201
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Phase I Arena Only
Total Base Bid Costs
(with all deducts)
Deduct Fieldhouse
Site Deduct for FH
ARENA ONLY Phase I OPTION.....
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