HomeMy WebLinkAbout2008-03-18 CC Packet
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AGENDA
CITY COUNCIL MEETING NO. 08-06
Council Chambers, 216 North Fourth Street
March 18, 2008
REGULAR MEETING
7:0 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES - Possible approval of the March 5, 2008 regular & recessed inutes (available
Monday)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Presentation of Fire Department Annual Report
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects w ich are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of res ect for others in att ndance lease
limit your comments to 5 minutes or less.
3. City Clerk
4. Community Dev. Director
5. City Engineer/PWD
6. City Attorney
STAFF REPORTS
1. Police Chief
2. Fire Chief
7.
8.
CONSENT AGENDA (Roll Call)
1. Resolution 2008-32, directing payment of bills
2. Possible approval of the use of the two parking spaces by Stillwater Trolley Comp ny
3. Possible approval of 2008 Service Agreement between Washington Conservation District and the City
of Stillwater
4. Possible approval to purchase items for the Public Works Ballfield requested by th St. Croix Valley
Baseball Association in 2007
UNFINISHED BUSINESS
1. Possible acceptance of Findings of Fact and adoption of Resolution of Denial for minor PUD
amendment for Lot 1, Block 2, Settler's Glen 8th Addition - US Homes (tabled fro March 5 meeting)
(Resolution - Roll Call)
2. Discussion on algae harvesting - McKusick Lake
3. Discussion on analysis relating to special assessments
4. Discussion on hiring freeze
5. Possible appointment of executive committee for performance review of City Admi
PUBLIC HEARINGS - Out of res ect for others in attendance
or less.
NEW BUSINESS
1. Discussion and possible adoption of resolution amending Downtown Parking Com ission resolution
2. Possible approval of Dock Permit for St. Croix Boat & Packet (Roll Call- Resoluti n)
3. Possible 1 st reading of Ordinance No. 992, an ordinance amending Stillwater City ode 930-1 Subd. 8
entiltled "Fees" and ~3o-1, Subd. 9 entitled "Relief for senior cities and the disabl .. (Roll Call)
4. Possible 1st reading of Ordinance No. 993, relating to administrative fines (RoII-Ca I) (available Monday)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
1. Open Book Meeting Announcement
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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CITY COUNCIL MEETING NO. 08-05
March 5, 2008
REGULAR MEETING
4:30 P.M.
Mayor Harycki called the meeting to order at 4:30 p.m.
ROLL CALL
Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki
Staff present:
City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Assistant Engineer Kraftson
Planner Pogge
Public Works Director Sanders
City Clerk Ward
OTHER BUSINESS
Leqislative Update - Ed Cain
Ed Cain, Legislative Associates, provided an update on funding for the levee wall and
St. Croix River crossing projects. He told the Council that the State Senate bill includes
funding for flood mitigation projects, including $625,000 for the Stillwater project, but
does not specify specific dollar amounts for individual projects. He pointed out that the
DNR has the final decision on the total grant program. The House bill, he said, includes
last year's request for $200,000, but does not include the $625,000 Stillwater is
requesting this year; Mr. Cain said he expects that issue to be resolved in Conference
Committee. At the federal level, he said the City has received the $1.286 million funded
for the flood control project, that amount on top of the $2 million, provides about $3.286
million. He noted there is a request for an additional $2 million that is pending. In
discussions with the Corps of Engineers, it appears phase 3 of the flood control project
will take about $6.4 million to complete. Mr. Cain said he thought the City was in good
shape to proceed with the project on schedule. Regarding the federal appropriations bill,
Mr. Cain reviewed the process and timeline for testimony for appropriations requests
and said he did not anticipate any problem in getting the requested amount into the bill.
Mr. Cain also reviewed where the City stands regarding the bridge project. He noted
that this year Congress and the various subcommittees are beginning to hold hearings
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March 5, 2008
on the 2010 Transportation Bill and likely will come up with a draft bill by the end of this
year. He also noted that Minnesota Congressman Oberstar is Chair of the House
transportation infrastructure committee, and Mr. Oberstar has been supportive of the
bridge project for many years. Mr. Cain said he did not know how much MnDOT would
be requesting for the project, but suggested that should not affect Stillwater's request-
the City should request an amount to proceed strongly, suggesting an amount of $300
million might be a good starting point. Councilmember Milbrandt asked if MnDOT is
obligated to inform affected communities of projects that they have submitted or not
submitted requests for funding. Mr. Cain said MnDOT is not obligated to inform
communities of their requests and said he did not believe requests were public record.
Mr. Cain suggested that the City should stay in close contact with MnDOT and keep him
informed of any staff or Council contacts with MnDOT. There was discussion as to
Congressman Obserstar's support of the project. Mr. Cain reviewed some of his
recommended lobbying strategies. Councilmember Milbrandt agreed with Mr. Cain's
recommendation that there be consistent talking points developed and asked when the
City could see those talking points for working on developing support at the state level.
Mr. Cain said he would provide that prior to an upcoming trip to Washington, D.C.
Parkinq Ramp Update and discussion on land exchanqe
Community Development Director Turnblad gave an update on the parking ramp
project, including a proposed land exchange between the City and Trinity Lutheran
Church that will facilitate construction. He stated the Heritage Preservation Commission
and Parking Ramp steering committee have reviewed concepts of the ramp fac;ade.
Two members of the LSA design team, Catherine Mullinax-Jones and Jim Lasher,
reviewed the fac;ade design and proposed ramp layout. Ms. Mullinax-Jones noted that
the fac;ade, given concept approval by the HPC, is a warehouse-type fac;ade with ramp
behind. She noted the fac;ade is broken down into three massings, with stair towers at
both ends; the stairs have been turned 90 degrees to address an HPC concern. She
noted the fac;ade design reflects the HPC's concern that the designs reflect the
surrounding neighborhood. She stated the front of the fac;ade would be brick, but that
finish would not wrap around all four sides of the structure. She briefly highlighted the
bridge at the Third Street level. She also noted that Peace Park would be included in
the design, with some landscaping as part of the project. There was discussion about
the park, with Councilmember Milbrandt raising a concern about security issues. City
Attorney Magnuson pointed out the City does have the authority to change the use of a
park, and there is a process the City is required to follow according to the City Charter.
Mr. Turnblad stated that security has been discussed, and he noted that there are
alternative uses for the property, including storm water holding, but that has not been
taken before the Park Board at this time. Councilmember Nyberg expressed a concern
that the structure looks like a parking ramp. Ms. Mullinax-Jones pointed out the massing
model, requested by the HPC to get a perspective of the building as compared to the
Lowell Inn and Rivertown Commons, and does not include any detailing.
Councilmember Gag asked if the project would not be feasible due to cost constraints of
making the ramp the most aesthetically pleasing possible. Mr. Lasher said initially that
was a concern due to the HPC's desire to have the building finished on all four sides,
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something that would be very difficult to accomplish from a cost perspective. He said
the compromise, agreed to by the HPC, is spending money on the image where the
structure will be most visible to the public, on the Second Street side, and finish the
other elevations in a reasonable fashion that blends in with the Second Street fac;ade.
Councilmember Nyberg questioned the use of glass in the towers and wondered
whether the stairways could be open; it was suggested a softening of the glass
appearance could be something addressed in further design refinements.
Mr. Lasher said the preliminary ramp layout has approximately 327 stalls, a net increase
of about 225 stalls. He said the costing process is beginning now that there is an
agreement with the HPC. Mayor Harycki asked about the TIF funding and deadlines.
City Administrator Hansen said the deadline for construction contracts or selling of
bonds is approximately mid-July and said selling a temporary bond is probably a better
route to go; he said there are options, and staff is exploring all the options. Mr. Lasher
said LSA is currently on track to come before the Council for final approval in April.
Councilmember Milbrandt asked about the buildability of the site and soil samplings. Mr.
Turnblad said not all those studies are completed; an initial study indicated the site was
adequate to support a ramp but detailed engineering will not be done until the next step
begins. Mr. Lasher explained that once the building is placed, final borings would be
done, but at this point, it appears the structure can be standard footings, without pilings.
Councilmember Milbrandt expressed a concern about timing, giving the potential for
expanding the site based on the decision made regarding Peace Park. Mr. Turnblad
responded that the bigger footprint has been eliminated due to budget constraints, but
there is a possibility the structure could be built to accommodate a future expansion.
Councilmember Nyberg asked about the possibility of moving the entire structure back
on the site; Mr. Lasher reviewed issues related to the City's bluffline ordinance, which
would preclude that possibility. There was discussion about the potential loss of parking
spaces in the downtown area due to Lowell Park improvements and the levee wall
project.
Councilmember Milbrandt asked about the agreement with the Lowell Inn regarding
their loss of a garage. Mr. Turnblad explained that it would be a dollar-for-dollar
exchange, perhaps in the Lowell Inn's use of parking spaces or unfinished space in the
ramp, with the details to be worked out in a developer's agreement.
Discussion on Brown's Creek Ski Trail
Planner Pogge reviewed a request from a group of users of the Brown's Creek ski tails,
specifically that during the ski season trails on the north side of the railroad right-of-way
be designated for skiing only, with the trails on the south side of the railroad right-of-way
designated for multi-use. He said the group would continue to groom the trails on both
sides of the tracks. The issue went to the Park Board on Dec. 17, he noted, and the
Park Board recommended approval of this proposal by unanimous vote.
Ralph Hapness and Charlie Corcoran, representing the ski group, addressed the
Council and reviewed the reasons for the proposal. Mayor Harycki asked about
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enforcement of separated trails. It was noted that existing signage does not separate
skiers and hikers, resulting in footprints on the ski trails. The representatives of the ski
group agreed signage would not solve the problem entirely but would likely help a great
deal. Councilmember Polehna pointed out that this would be an enforcement issue and
spoke of the County's experience with the use of separated, signed trails.
Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg directing City staff
to work with the ski group and put up appropriate signage to separate the trails as requested
for next season, with the issue to be brought back to Council if there is a continued problem.
All in favor.
Discussion on status of community baseball field - St. Croix Valley Baseball Association
Planner Pogge reviewed the request from the St. Croix Valley Baseball Association to
discuss improvements to the Public Works field; installation of a scoreboard and
installation of a concession stand with sponsorship advertising; and future baseball
complexes in the City, including acquisition of the Jaycee fields from the School District.
Mr. Pogge noted that the Park Board reviewed the 2008 CIP park improvement budget
and recommended that the Council allocate no additional funding for Public Works field
improvements in 2008, other than what was carried over from 2007 related to the fence-
capping, windscreen and bleachers. He also noted that related to advertising in the
parks, the Park Board felt generic messages would be appropriate on a scoreboard, but
did not favor advertising of specific businesses in City parks.
Chris Stanton, representing the St. Croix Valley Baseball Association, addressed the
Council. He reviewed some of the improvements the Association has made at the
Public Works field with the assistance of City funding and Association volunteer labors -
construction and installation of concrete dugouts; acquisition of a scoreboard; addition
of a pitching mound and weeding of fields; a commitment to hydro-seed the outfield;
fence top, windscreen and small set of bleachers to be acquired with the City's funding
allocated in 2007; possible donation of a flagpole and batting cage. Mr. Stanton said he
understands the City's budget constraints, which is why the Association is requesting to
be allowed to have a concession stand and sell signage for the fence, in order to be
more self-sufficient and generate funds for field improvements. He also asked that the
City consider assisting with funding for the instaliation of the scoreboard and installation
of a timed sprinkler system.
There was a question about the Park Board's position regarding advertising.
Councilmember Nyberg, who serves on the Park Board, said he would like to see the
issue go back to the Park Board for another look at the funding issue. Councilmember
Nyberg asked whether the scoreboard was now City property as it had been donated for
the Public Works field; Mr. Stanton responded in the affirmative. Councilmember
Milbrandt asked if there had been any discussion at the Park Board regarding access of
the Public Works facility to citizens at large, expressing a concern about expending City
funds on a park that has essentially been privatized. Mr. Pogge responded that due to
the size of the field (length of base runs), the field is not utilized by adult leagues or
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upper age group youth teams; he also noted that the field is open to other groups during
over half of the daylight hours. Councilmember Milbrandt noted the Park Board had not
requested any additional funding for the Public Works field, other than the 2007 carry-
over funds. Councilmember Nyberg stated there had been some discussion about using
any unallocated funds, about $8,000, for installation of an irrigation system at one of the
parks and the Park Board felt the Public Works field might be a prime location for doing
that if the funds are available. Mr. Pogge noted the Park Board's recommendation was
that the Public Works field was the first priority for installation of an irrigation system,
with the second priority being Brown's Creek, followed by Northland Park and Millbrook
Park. Mayor Harycki noted that a decision on advertising may free up some funds and
suggested that the issue be returned to the Park Board for further discussion; he also
stated he would not like to see a scoreboard sitting in a warehouse unused for the
season. It was noted there are several options for wiring the scoreboard that will not be
determined until the ground thaws.
Motion by Councilmember Polehna, seconded by Councilmember Nyberg allowing the
association to sell concessions at their games.
Councilmember Milbrandt asked if the motion was to allow the Association to see
concessions at other locations or only at the Public Works fields. Councilmember
Polehna amended his motion that the Association be authorized to see concessions at
their games at the Public Works field and the proceeds from the sale go back into the
field improvements. Councilmember Nyberg amended his second.
Councilmember Milbrandt expressed a concern about the cost of accepting an
unrequested scoreboard or similar field improvements. There was discussion as to how
to audit how the proceeds are spent, with Councilmember Nyberg saying he would be
more comfortable with having the proceeds go to the Association to be expended as the
Association sees fit. There was continued discussion regarding the status of athletic
fields and the responsibility for providing such facilities. Councilmember Polehna called
the question.
Motion by Councilmember Polehna, seconded by Council Nyberg to amend the original motion
to allow the concession sales at the Public Works field with the proceeds to go to the Baseball
Association. All in favor.
Discussion on Assessment Policy
City Administrator Hansen reviewed possible changes to the City's assessment policy.
He said the City has had a policy since May 1993 and said the basics of the policy are
fine. However, he said the policy is not perfect, will not work in every situation -- there
are always instances where an exception has to be made; he noted recognition of that
fact is included in the general policy statement. Also, Mr. Hansen pointed out a policy
must follow state law so an assessment can not be any more than actual market value
increase, which is also in the policy statement. He reviewed suggested changes
including a change in residential equivalent density, with the major change being a 70
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percent assessment rate against benefiting property owners for street reconstruction,
resurfacing and sidewalk improvements, with the City's share being 30 percent; 100
percent to benefiting property owners for first-time curb, sidewalk and street lighting. He
also reviewed the "special consideration" section, which provides that assessments be
calculated on a pro rata basis if it is necessary to resurface a street before 15 years or
do a total reconstruct before 25 years. The policy also calls for residents on MSA streets
to be assessed the equivalent local street costs. Mr. Hansen also noted a change in the
interest rate to bring the wording into compliance with actual practice of changing 1
percent above the rate charged on the bonds sold to finance a project.
Assistant Engineer Kraftson provided figures comparing the 50 percent assessment and
70 percent assessment using past projects. For example, a standard lot in the Eagle
Ridge project with a path assessment was assessed $6,500 with a 50 percent rate;
using a 70 percent assessment rate that lot would have been assessed $9,100. He
compared a number of past projects, ones that included a fair amount of utility work and
others that were primary street projects. Councilmember Milbrandt asked Public Works
Director Sanders for information on what other nearby communities are using for
assessment rates; City Administrator Hansen said cities vary greatly in what they
charge. Mr. Hansen asked that the Council review the information and ask questions
over the next few weeks, noting this is a decision not to be taken lightly. Councilmember
Milbrandt asked for an analysis of how many miles of road projects can be
accomplished at today's costs using the 50-50 rate.
The meeting was recessed by Mayor Harycki at 6:35 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Harycki called the meeting to order at 7 p.m.
ROLL CALL
Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Harycki led the Council and audience in the Pledge Allegiance. Mayor Harycki
acknowledged the presence of a number of Stillwater Area High School students.
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APPROVAL OF MINUTES
Motion by Council member Gag, seconded by Councilmember Polehna to approve the Feb. 19,
2008, regular meeting minutes. All in favor.
OPEN FORUM
There were no public comments.
CONSENT AGENDA*
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the
Consent Agenda. All in favor.
Resolution 2008-28, directing payment of bills
Possible approval to purchase two display screens for lobby (locker room assignments)
Possible approval to purchase replacement workstation - Building Department
Possible approval of 2007 capital outlay carryover request - Finance Department
Resolution 2008-29, authorizing purchase of flow meters for the Engineering
Department
PUBLIC HEARINGS
Case No. 07-51. This is the date and time for a public hearinq to consider a request from
Damon Francis, Advent Builders, representinq Bryan and Joni Heller, for a preliminary plat that
subdivides one lot into four lots, a rezoninq from AP, Aqricultural Preservation, to LR.
Lakeshore Residential. and a variance to the lot width requirements located at 1133
Niqhtinqale Blvd and any variances related thereto. Notices were mailed to affected property
owners and published in the Stillwater Gazette on February 27, 2008.
Community Development Director Turnblad reviewed the site and request to subdivide
an existing lot into four lots (preliminary plat approval) and rezoning of the property from
Agricultural Preservation to Lakeshore Residential. He noted that when the Planning
Commission and Joint Board reviewed this request, there were two primary issues -
storm water management and tree protection. Mr. Turnblad reviewed the storm water
management plan, which includes a storm water pond and installation of an outlet
structure to pipe water in 1 OO-year events to Bruer's Pond. Regarding tree protection,
Mr. Turnblad said there was concern about some red oaks on the property to the south
of the development site. He stated City Forester Widin reviewed the site and
recommended that there be no grading or soil compaction within 20 feet of the trees,
and the developers revised their plans to meet that recommendation. He noted the
Planning Commission and Joint Board both recommended approval with 11 conditions.
Mayor Harycki asked about the lot width variance. Mr. Turnblad explained the minimum
lot width is applied at the mid-way point of a lot; meeting that width at the mid-point
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resulted in odd-shaped lots, he explained. Rather than create the odd-shaped lots, the
Planning Commission granted the variance to the width of the existing lot, he said.
Mayor Harycki opened the public hearing. No comments were received, and the hearing
was closed. Councilmember Milbrandt noted the biggest discussion item at the Planning
Commission was the tree protection issue, and the Commission held the request over
for a month so Forester Widin could review the site and make recommendations.
Councilmember Milbrandt pointed out that Ms. Widin indicated in her report that the
nearest tree of concern was of poor quality and Ms. Widin concurred with the revised
tree protection plans.
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt
Resolution 2008-30, a resolution approving the preliminary plat and rezoning for a
development project located at 1133 Nightingale Boulevard and known as Nightingale Estates.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki
Nays: None
UNFINISHED BUSINESS
Update on Mainstream Development (Vern Stefan) and the City reqardinq public restrooms
City Attorney Magnuson noted there have been a number of proposals put forth for
consideration since negotiations began to find some sort of resolution to the impasse
over this issue. He pointed out that the original resolution for the vacation of the parking
easement called for at least some discussion of the developer constructing or making
available public restrooms in the new project. The first proposal was dedication of
restroom space, which would have been owned by the City but subject to all obligations
to maintain the facility. He noted there were also discussions/negotiations regarding
having the restroom open evening and weekend hours, when there would be no one to
maintain/police a facility in Mr. Stefan's new building. The last effort to resolve the issue
was to have the developer compensate the City for the loss of parking stalls as the
result of the City vacating the easement. He said Mr. Stefan preferred this approach
rather than continue to negotiate a resolution to the issue of an open public restroom
policy for the building. Mr. Magnuson reviewed Mr. Stefan's computation of the value of
the parking stalls, arriving at his $25,000 offer to the City. It was noted that the cost per
stall in the proposed new parking ramp is $15,000-$20,000 per stall. Mr. Magnuson
pointed out the cost per stall in a parking ramp is much greater than surface lots. Mayor
Harycki expressed his frustration over a process that began with a relatively simple
concept - the City giving up a parking easement to allow Mr. Stefan to construct his
new building in exchange for some bathrooms in the downtown area. Councilmember
Nyberg said he understands the cost of a surface parking lot is less per stall than a
parking ramp, but noted that the City cannot recover open land parking spots downtown
- once they are gone, they are gone. Councilmember Nyberg suggested a
reimbursement of $8,000 per stall or $136,000 for the City to spend to construct a
restroom elsewhere in the downtown area, perhaps in conjunction with Lowell Park
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improvements. Councilmember Milbrandt agreed this latest proposal is not acceptable
but questioned the need to take any action at this time and suggested waiting until more
is known regarding the parking ramp and levee wall project. It was consensus that the
latest proposal was unacceptable and to take no action.
Possible acceptance of Findinqs of Fact and adoption of Resolution of Denial for a minor PUD
amendment for Lot 1, Block 2. Settler's Glen 8th Addition - US Homes
Community Development Director Turnblad stated that Tim Fohr, representing the
developer, called and said he would be unable to attend at the meeting and asked that
this be held over for the next meeting. It was noted there was a written waiver from the
120-day limit for taking action.
Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg to table this item to
the March 18, 2008 meeting. All in favor.
Comprehensive Plan qoals discussion
Community Development Director Turnblad reviewed the process used to refine the
goals and policies of the updated 2008 Comprehensive Plan. He stated that during the
process, the subcommittees flagged 12 items for discussion by the Council.
Councilmember Milbrandt thanked Mr. Turnblad for his work in summarizing the issues.
The Council went through the 12 items beginning with a program that calls for the
investigation of the need, potential site and feasibility for a dog park. Councilmembers
Milbrandt and Gag called for this item to be deleted, with Mr. Gag suggesting this is too
specific for a Comprehensive Plan. It was consensus to delete this item.
Program 3 under the transportation policies and programs called for the extension of
Neal Avenue from Boutwell to County Road 12 with an intersection at County Road 12
designed to encourage through traffic to use minor arterial streets rather than collector
or local streets. Councilmember Milbrandt suggested the Neal Avenue extension is a
"pipe dream" with no willing landowners and called for focusing efforts on the
intersection of Boutwell with County Road 12 and Boutwell and McKusick at County
Road 15. Council member Polehna suggested there would never be consensus on
where any Neal extension should intersect with County Road 12. Councilmember
Nyberg called for making a decision on this issue one way or another. Councilmember
Nyberg spoke of the value of a north-south connection for public safety response. Mr.
Turnblad pointed out that the Comp Plan traffic consultants had suggested that perhaps
the City should focus on strengthening east-west connections and give up on the north-
south connection. It was consensus to remove this item.
Mr. Turnblad noted that six of the 12 items are relating to the housing section of the
Comp Plan. Under the special housing needs section, one of the objectives is to
"encourage housing Downtown and within walking distance of Downtown to provide a
critical mass of residents to support a mix of community and destination commercial."
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Mr. Turnblad said the discussion regarding this item was whether the downtown will
ever again function as a neighborhood or community retail destination. Mr. Turnblad
said market research people have suggested that perhaps the niche market to make
downtown thrive is not neighborhood and community but more regional. Mr. Turnblad
also noted that the number of residents it would take to create the mass necessary to
support neighborhood and community business is a very high number, about 10 times
the number put in downtown already. It was consensus to remove this item.
Also highlighted in the housing chapter, was a policy that the city shall seek cooperation
from local lending institutions for financing improvements to older structures,
Councilmember Milbrandt pointed out this is a policy and does not obligate the City to
take on any financial burden. Mr. Turnblad suggested that perhaps this policy be moved
to the historic resources section. Council member Gag suggested that there are many
elements in the housing policy/programs that say the same thing. Councilmember Gag
spoke to a previous concern that the City not set itself up as a bank and reiterated his
view that many of these can be combined. Councilmember Nyberg suggested this
policy might take the place of a program in the historic resources section (develop a
building renovation grant or loan program...) and add verbiage to the policy that the
City shall seek cooperation from local lending institutions for financing improvements to
older structures for a building renovation loan program. Councilmember Gag said he
would be comfortable with keeping No.9, working with local lenders to provide a
comprehensive housing assistance strategy... It was suggested that items 5 and 6 (in
Mr. Turnblad's list of discussion items) speak to the same thing and could be deleted,
while keeping No.9. In the discussion of item 7 (a housing presale code inspection
program), it was noted there is a mechanism on the free market that does this. City
Attorney Magnuson pointed out a housing code inspection program would be very
burdensome to enforce and probably would require a full-time staff person. It was
consensus to delete item No.7, as well as item No.8 due to its redundancy. Regarding
item No.1 0, promote downtown as a relocation destination for successful businesses,
Councilmember Milbrandt suggested making this a policy rather than a program;
Councilmember Nyberg also suggested changing the wording to "encourage" rather
than "promote." It was consensus to change item No. 10 to a policy with the change in
wording suggested by Councilmember Nyberg.
Regarding item No. 11, Mr. Turnblad explained that this includes the Brown's Creek
greenbelt that will continue as it comes south of McKusick Road, as well as whatever
can be preserved of the perimeter vegetation. It was consensus to keep this item.
Regarding No. 12, it was explained this would be guidelines for buffering of certain
situations - parking lots, schools in residential districts, etc. It was consensus to keep
item No. 12 as a program.
Reviewing the actions taken, Mr. Turnblad summarized that Item No. 1 had been
deleted; No.2 changed to a policy and reworded so it reads more like No.5 did; with
No.9, 10, 11 and 12 remaining, but changing No. 10 to a policy and change in wording
from "promote" to "encourage."
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NEW BUSINESS
Possible appointment to the Library Board
City Clerk Ward explained that the person originally appointed is no longer available to
serve. The Library Board of Trustees is now recommending the appointment of Michele
Cassavante.
Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg to adopt
Resolution 2008-31, appointment to Library Board.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki
Nays: None
Discussion on Park & Recreation Commission recommendation on 2008 CIP Budqet
Community Development Director Turnblad reviewed the proposed 2008 park capital
improvement. He noted the Park Board has not yet submitted a proposed trail capital
improvement program for 2008. The proposed park improvement projects total about
$84,000, leaving about $9,000 in reserve should there be unexpected expenses. Mr.
Turnblad noted that the Park Board would recommend that the $9,000 of reserve funds
be spent on irrigation systems for as many of the Board's priority facilities as possible.
During the discussion, it was noted that individual expenditures would be brought back
for Council approval.
Motion by Councilmember Nyberg, seconded by Councilmember Milbrandt to approve the
2008 CIP park improvement budget. All in favor.
Discussion on hirinq freeze
City Administrator Hansen stated he had received requests from most Councilmembers
that this issue be discussed. He noted that the City is currently advertising for a human
resources coordinator position, and said he would not like to hire someone and then
have to lay that person off a short time later. Mr. Hansen also pointed out that this is the
time of year the City starts advertising for seasonal staff. Mayor Harycki said he would
not like to be in a position of losing police officers and incurring overtime because of not
being able to fill the posts. Council member Nyberg said he was thinking of full-time
positions, not seasonal employees or police officers, when he suggested a discussion of
this issue. Councilmember Gag suggested looking at the seasonal positions to see if
some of the tasks could be reassigned/reengineered. Councilmember Milbrandt agreed
with Mr. Gag's thought and wondered if department heads with seasonal help in their
budgets could come back to the Council within two weeks with justification for the
requested positions. City Administrator Hansen said he would like to discuss the need
for the human resources position with the Council, as he firmly believes there is a need.
Council member Nyberg said he would support Mr. Hansen's decision. Mr. Hansen
Page 11 of 13
City Council Meeting 08-05
March 5, 2008
again stated he would not like to hire someone for that position only to have to lay that
person off and said he would like the opportunity to discuss the requested position.
Councilmember Milbrandt said he would be more comfortable in having that discussion
after department heads come back with a retooling approach for how the departments
are structured. Councilmember Gag agreed that such a discussion was needed before
the City gets into budget time and before any hiring. Councilmember Milbrandt moved to
institute a hiring freeze, with the exception of public safety officers, with department
heads to come back to the Council with possible retooling of their organization
structures at the direction of City Administrator Hansen, and to consider seasonal
employees after hearing justification from department heads in two weeks. Chief
Gannaway raised a concern about a delay in the seasonal hirings for his department,
noting it could affect training time; it was noted that Chief Gannaway could advertise
and interview at this time without offering a position until the Council makes a decision
on the seasonal positions.
Motion by Councilmember Polehna, seconded by Councilmember Milbrandt to institute a hiring
freeze, with the exception of public safety officers and to consider seasonal employees after
hearing justification from department heads in two weeks, noting that Chief Gannaway could
advertise and interview at this time without offering a position until the Council makes a
decision on the seasonal positions. All in favor.
COMMUNICA TIONS/REQUESTS
Councilmember Polehna stated that last year an executive committee was formed to do
a performance review for City Administrator Hansen but said he did not think that review
was ever completed. He said he thought it only fair to Mr. Hansen that the Council give
him some feedback on his performance and perhaps some objectives to work on.
Council member Polehna suggested that an executive committee be formed to do a
performance review. Councilmember Gag suggested adding the lobbyist function to the
committee's review. Councilmember Polehna said he had some materials from the City
of Hugo and the performance review County Commissioners use for the county City
Administrator. Councilmember Milbrandt suggested that the Council review Mr.
Polehna's information and consider establishing a committee in two weeks.
COUNCIL REQUEST ITEMS
Councilmember Gag asked if Fire Chief Glaser had any information regarding the status
of a new fire station as was discussed at the last meeting. Chief Glaser responded that
since the last meeting he had attended a brown field workshop regarding potential
funding sources for cleanup and remediation of contaminated work sites. He stated
there are several different grant opportunities, including grants from DEED, which may
be available for the dumpsite. Regarding possible land purchases for a new station, he
stated one of the identified sites in the consultant's study was at the corner of Highway
96 and 15 if the department went to a two-station model. Chief Glaser stated that
property is for sale and he called to inquire about a potential purchase price; that price
is between $2.5 million to $3 million. He pointed out that last year; the estimated cost for
Page 12 of 13
City Council Meeting 08-05
March 5, 2008
cleanup of the dumpsite was $3 million to $4 million. It was noted a two-station model is
pretty much off the table. Councilmember Milbrandt pointed out that the City could clean
up the dumpsite for purposes other than a fire station and ought to pursue the grant
opportunities no matter what the ultimate decision is made regarding a fire station site.
City Administrator Hansen noted that most brown field grants are directed toward
economic development. It was consensus to have Chief Glaser continue to pursue a
grant.
Councilmember Nyberg raised the issue of the assessment policy. He stated that at 50-
50 the City keeps getting farther and farther behind in its street maintenance program
and will continue to do so unless the assessment rate charged to the homeowners is
raised and said he thought the Council would be irresponsible if it did not move in that
direction. During discussion, it was noted the City has about 85 miles of streets it is
responsible for maintaining, and during the past two years, the annual street repair
projects had done about 1.5 miles of street. Mayor Harycki pointed out the City is trying
to increase the money budgeted for street work by 10 percent a year; Councilmember
Nyberg spoke to budget constraints and the difficulty of increasing the street budget by
10 percent without having to make cuts elsewhere. Councilmember Gag noted an
increase in assessment rate would be a huge departure in policy and could affect the
street project scheduled for this year; he said any change would need hearings and
notification of residents. Councilmember Nyberg agreed that any change should not
affect this year's project, but said he would like to begin the public hearing process. It
was agreed to wait on any action until hearing Mr. Sander's analysis at the next
meeting.
ADJOURNMENT
Motion by Councilmember Nyberg, seconded by Councilmember Polehna to adjourn at 8:20
p.m. All in favor.
Ken Harycki, Mayor
Attest:
Diane F . Ward
Resolution 2008-28, directing payment of bills
Resolution 2008-29, authorizing purchase of flow meters for the Engineering
Department
Resolution 2008-30, a resolution approving the preliminary plat and rezoning for a
development project located at 1133 Nightingale Boulevard and known as Nightingale
Estates
Resolution 2008-31, appointment to Library Board
Page 13 of 13
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2008-32
1 ST Line/Leewes Ventures LLC
3M
Ace Hardware
Air Down There
Ancom Communication, Inc.
Ancom Technical Center
Aspen Mills
AT&T
BCA BTS
Board of Water Commissioner
C & T Hockey Products, LTD.
Cardinal Tracking, Inc.
Carquest Auto Parts
Cartridge World
CA TCO Parts and Service
COW Government, Inc.
Chemsearch
City of Woodbury
Clark, Luann
Coca-Cola Bottling Company
Cub Foods
Denny Hecker's Auto Connection
Elite Sportswear
Fastenal Company
Fixmer, Don
Frank Madden & Associates
Fury Dodge Chrysler
G & K Services
Galles Corporation
Glewwe Doors
Gopher Bearing
Gopher State One Call, Inc.
Grand Prix Vending
Greeder & Mondor Electric Co.
Hennepin Technical College
Holiday Credit Office
IT L Patch Co., Inc.
Ice Skating Institute
Kirvida Fire
Lakeview Hospital
League of MN Cities Ins. Trust
League of MN Cities Insurance Trust
Lehmicke Construction Inc
LSA Design, Inc.
Mac Queen Equipment Inc.
Magnuson Law Firm
Menards
Meredith, Nathan
Concession Supplies
White Sign Sheeting/Reflective Stickers
Equipment Repair Supplies
Minor Fire Equipment
Headset Station W/PTT
Repair Motorola Radio
Uniforms
Telephone
Intoxilyzer 5000 Recertification Class
Hydrant Repair
Blank Green Non-Marking Pucks
TickeTrak License & Customer Support
Equipment Repair Supplies
Cartridge Refill
Equipment Repair Supplies
Minor Computer Equipment
Opti-KiII/Chemicals
WC Special Response Team
Cleaning At Public Works/City Hall
Soda For Concessions
Concession Supplies
Vehicle Repairs
Over/Boot Stockings/Concession Supplies
Miscellaneous Shop Supplies
DVD Disks
Services Rendered Through 02/19/2008
Vehicle Repairs
Uniform Cleaning/Janitorial Supplies/Mats
Styrofoam Cups
15 Hollow Metal Door Frames/Lily Lake
Equipment Repair Supplies
February Billable Tickets
Fancy Lollipops/Concessions
Various Electrical Work
2008 School Safety Conference
Diesel Fuel for Rec Center
Emblems & Badges
Show Endorsement
Vehicle Equipment Repairs
Legal Blood Draw
Quarterly Workers Compensation Insurance
LMCIT Claim # 11047648
Plowing of Rec Center Lot
Stillwater Parking Ramp Phase 1
Sweeper Repair Parts
Prosecution
General Supplies
Tuition Reimbursement
53.20
744.79
207.45
34.06
377.00
293.50
875.89
127.36
200.00
43.38
1,050.00
2,567.90
134.49
53.24
90.77
249.82
2,841.11
2,900.00
1,057.50
1,661.89
197.36
113.09
474.32
255.19
10.64
48.00
469.13
3,753.50
35.66
2,600.00
560.56
113.10
96.50
2,695.00
100.00
88.17
166.09
25.00
189.00
40.00
38,697.50
500.00
578.00
24,964.09
1,737.95
8,973.33
28.40
1,035.00
EXHIBIT" A" TO RESOLUTION #2008-32
MN Dept of Transportation
MN Office Of Enterprise Technology
MN State Fire Marshal
Office Depot
OnSite Sanitation
Onvoy
Paramount Sk8s, Inc.
Plant Health Associates
Polar Chevrolet & Mazda
Pomp's Tire Service Inc.
REACH Sports Marketing Group, Inc.
Red Horse Truck Body & Hoist L
Riedell Shoes, Inc.
River Valley Printing Inc.
Sprint PCS
St. Croix Boat & Packet Co.
St. Joseph Equipment
Streicher's
Sun Newspapers
SW/WC Service Cooperatives
Toll Gas & Welding Supply
US Bank
Viking Industrial Center
Volunteer Firefighters Benefit
Watson Company, Inc.
ADDENDUM TO BILLS
ISO #834
Munici-pals
Office Max
Owest
Varsity Scoreboards
Ward, Diane
Xcel
Yocum Oil
Page 2
2008 Vehicle Inspection Decals
Wide Area Network Usage
Child Care/Adult Care Services Fire Code Training
Office Supplies
Portable Restroom Rental
Telephone
440 - Polished Blades/Concessions
Professional Services
2008 Chevrolet Silverado 3500HD 4X4
Tires
2 LCD Display Screens/Rec Center
Cutting Edges For Plows
Skates for Resale/Rec Center
Printing of Warning Citations/Case Jackets
Monthly Cell Phone Charges
February 2008 Arena Billing
Vehicle/Equipment Repair Supplies
Ammunition
Publications
Retiree Health Insurance/Cobra
General Supplies
Administration Fees
Safety Equipment
Fire Fighter Insurance 2008
Concession Supplies
2007 TIF 1 & TIF 4
2008 Membership
Office Supplies
TelephoneIT1 Lines
Scoreboard
Reimburse Expenses
Electricity/Natural Gas
Gasoline
Total
20.00
140.83
22.00
199.11
113.96
505.56
279.50
846.00
21,998.58
493.33
2,112.02
1,385.57
99.45
774.26
490.59
57,953.91
231.77
990.23
2,814.18
42,311.50
26.01
750.00
48.16
1,395.00
156.52
146,365.12
25.00
183.29
756.15
4,247.10
25.06
39,665.19
5,975.06
437,507.94
EXHIBIT" A" TO RESOLUTION #2008-32
Page 3
Adopted by the City Council this
18th Day of March, 2008
Memorandum
Date:
To:
Cc:
From:
March 14,2008
Stillwater Mayor and City Council Members
City Administrator Larry Hansen
Chief of Police John Gannaway
Subject: 800 MHz Radio/Equipment Purchase
For 2008, the City has budgeted $70,000 for the purchase of 800 MHz radios and equipment.
This is the second and final large purchase we will make as part of a two year budget installment
to equip the Police Department with the radios for the new 800 MHz radio system being installed
by Washington County.
According to Washington County, the system is scheduled to be online and operational by
August 2008.
The vendor who has the State Contract (#437255), Ancom, has secured a discount for this
purchase for the mobile radios, bringing the second and final purchase amount to $58,798.18.
This amount includes mobile (car) radios, accessories, chargers, and installations.
Memorandum
Date:
To:
Cc:
From:
March 14,2008
Stillwater Mayor and City Council Members
City Administrator Larry Hansen
Chief John Gannaway
Subject: Civil Disturbance Equipment Purchase
For the year 2007, the City budgeted $7,000 for purchase of Less-lethal equipment for the Police
department. Less-lethal equipment is equipment such as gas, foam batons, stingball munitions,
and their delivery weapons for the control of crowds during civil disturbance situations. This
amount was carried over for 2008.
The Police Department is requesting $4909.10 to purchase riot helmets, gas mask pouches, riot
batons, and baton rings. Department staff evaluated which equipment to purchase for these types
of situations and based upon recent training, combined with upcoming Lumberjack Days and the
Republican National Convention, it was decided that the priority should go to equipment that is
more applicable for upcoming events.
This is standard equipment that officers should wear and deploy during civil disturbance
situations. The riot helmets cost $99 each, but are critical in protecting officers during
disturbances as they have face and neck protection and are OSHA recommended and approved.
This equipment will last for many years. The gas, stingball, and foam munitions all have 'shelf-
lives' and would have to be replaced after a few years, so we will try to find an alternative way
to acquire those munitions.
~illwate\
THE BIRTHPLACE OF MINNESOTA ~
APPLICATION FOR PERMIT TO SELL
Permit No
2008 -- 23
Location Lily Lake Park
Organization
Organization Type (Individual, For-Profit, or Non-Profit II}dividual
First Name Brent
=Last Name Sharon
Address 14221 55th Street N
Date of Birth:
City Stillwater
State MN Zip 55082
Mailing Address (if different than above) moving in dec 07
Daytime Phone 308-8797
Other Phone
Event (softball game, wedding, etc. Tournament
Type of Activity (fund raiser, dancing, music etc.)
Beginning Day: Friday, July 25, 2008
Ending Day Sunday, JUly 27, 2008
Beginning Time 1 :00 PM
Ending Time 6:00PM
Selling of Beer 3-2
~
Selling of Beer (over 3-2)* 0
Selling of Liquor*
Selling of Wine*
*Requires a temporary license through MN Liqlfor Control
o
o
Diane Ward, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
o
Approved by City Council on
CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082
PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us
~illwate~
THE BIRTHPLACE OF MINNESOTA ~
APPLICATION FOR PERMIT TO SELL
Permit No
2008 -- 68
Location Lily Lake Ballfields
Organization
Organization Type (Individual, For-Profit, or Non-Profit Individual
First Name Dave
Last Name Hackler
Address 324 S. 3rd Street
Date of Birth:
City Stillwater
State MN Zip 55082
Mailing Address (if differellt than above)
Daytime Phone 651-248-5378
Other Phone
Event (softball game, wedding, etc. Ball Tournament
Type of Activity (fund raiser, dancing, music etc.)
Beginning Day: Friday, June 06, 2008
Ending Day
Selling of Beer 3-2
Sunday, June 08, 2008
~
Beginning Time 1 :00 PM
Ending Time 5 :00 PM
Selling of Beer (over 3-2)* D
Selling of Liquor*
Selling of Wine*
*Requires a temporary license through MN Liquor Control.
D
D
Diane Ward, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
D
Approved by City Council on
CITY HAll: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 55082
PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us
RESOLUTION 2008-34
APPROVING THE 2008-09 GRANT AGREEMENT FOR
MUNICIPAL RECYCLING GRANT DISTRIBUTION
WITH WASHINGTON COUNTY
BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the 2008-
09 the 2008-09 grant agreement for municipal recycling grant distribution between the
City of Stillwater and Washington County is approved. The term of the Agreement shall
be from the date of the agreement approved by Washington County to December 31,
2009.
Adopted by the Council this 18th day of March, 2008.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
2008-09
GRANT AGREEMENT
FOR
MUNICIPAL RECYCLING GRANT DISTRIBUTION
THIS AGREEMENT made and entered into by and between the County of Washington,
hereinafter referred to as the "County", and the City of Stillwater, 216 Fourth St. No., Stillwater,
MN 55082, hereinafter referred to as the "Grantee".
WHEREAS, the County desires to encourage and provide opportunities for residential
recycling to reduce the County's reliance on solid waste disposal facilities, and
WHEREAS, the Washington County Board of Commissioners has budgeted funds to be
used to further develop recycling projects in the County.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term:
The term of the Agreement shall be from the date this Agreement is approved by the
County to December 31, 2009.
2. The County's Obligations:
a. The County will pay the Grantee an amount of up to $68,100.00 which is to be
used for curbside recycling program expenses in 2008 and 2009. Payment will be
made in two installments, one in 2008 and one in 2009.
b. Indemnify and hold the Grantee harmless from any claims, suits, or damages
arising out of any act or omission of the County, its officers, employees, or agents
in the performance of the services provided for by this Agreement.
3. The Grantee's Obligations:
a. The Grantee agrees to follow their 2008 and 2009 Municipal Recycling Grant
Applications which are incorporated herein.
b. The Grantee will use all recycling grant money received in 2008 and 2009 as a
result of this Agreement, for base funding activities, recycling projects, and public
education related to recycling, as indicated in the Grant Application. If all
recycling grant funds are not used within the grant period, the Grantee must, at the
discretion of the County, return unexpended funds to the County or use them for
recycling projects during the following year.
c. The Grantee shall sign and return this Agreement to the County by April 30, 2008.
Failure to do so will result in a reduction or loss of grant funds.
d. The Grantee will prepare and submit annual recycling reports to the County. The
reports shall cover the time period from January 1 to December 31 and shall be
submitted to the County by January 31 ofthe year following the reporting period.
The annual reports will be made on a form provided by the County.
-1-
e. Pursuant to Minnesota Statutes 115A.46 and 115A.471, all waste generated by
city/township government activities (including city/town halls, public works
buildings, parks etc.) shall be delivered to the RamseylWashington County
Resource Recovery Facility in Newport for disposal. Failure to comply with this
provision shall constitute a breach of this Grant Agreement.
f. The parties agree that as a condition precedent to a condition subsequent of this
Agreement, if the Grantee contracts or otherwise arranges for municipal solid
waste hauling service on behalf of residents and/or businesses and the Grantee
issues bills for this service, the Grantee shall bill the County Environmental
Charge (CEC) as a separate line item on the solid waste bill and shall make
reasonable effort to collect the CEC. All County Environmental Charges
collected shall be remitted to the County according to section 14.5 of
Washington County Ordinance #167. Failure of the Grantee to comply with this
provision shall constitute a breach of this Grant Agreement and will result in loss
of Grant funds.
4. Indemnification and Insurance:
a. The Grantee agrees it will defend, indemnify and hold harmless the County, its
officers and employees against any and all liability, loss, costs, damages and
expenses which the County, its officers or employees may after sustain, incur, or
be required to pay arising out of the Grantee's performance or failure to
adequately perform its obligations pursuant to this Agreement.
b. The Grantee will require as part of their hauler licensing arrangement or contract
with their recycling contractor that the hauler or contractor will indemnify and
hold the County and its officers, employees, and agents harmless from any
claims, suits or damages arising out of any act or omis~ion of the hauler or
contractor, its officers, agents or volunteer workers in the performance of the
services provided for by this Agreement.
c. The Grantee further agrees that in order to protect itself as well as the County
under the indemnity provision set forth above, it will at all times during the term
of this Agreement keep in force.
1. General liability insurance in the amount of $400,000 for the year 2008
increasing to $500,000 as of July 1, 2009 for bodily injury or property
damage to anyone person and $1,200,000 for the year 2008 increasing to
1,500,000 as of July 1, 2009 for total injuries or damages arising from
anyone incident as required by the County.
2. Any policy obtained and maintained under this clause shall provide that it
shall not be canceled, materially changed, or not renewed without thirty
(30) days prior notice thereof to the County.
A Certificate of Insurance evidencing this coverage must be provided to
the County before this Agreement is effective.
-2-
d. The Grantee agrees that in the contract with their Recycling Contractor or
licensing arrangement with haulers, it will require the contractor or haulers at all
times during the course of the contract or license duration to have and keep in
force a general liability policy insuring itself at a level not less than the liability
limits set forth above and to provide Certificates of Insurance to the Grantee and
County.
5. Data Practices:
All data collected, created, received, maintained, or disseminated for any purposes by
the activities of Grantee because of this Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the
Minnesota Rules implementing such Act now in force or as adopted, as well as Federal
regulations on data privacy.
6. Condition Subsequent
It is understood and agreed that in the event that reimbursement to the County from
state and federal sources is not obtained and continued at a level sufficient to allow
for the purchase of the indicated quantity of purchased services, the obligations of
each party hereunder shall thereupon be reviewed to determine the necessity of
renegotiating all or parts of this Agreement.
7. Records Availability and Retention:
Pursuant to Minnesota Statute 16C.05, Subd. 5, the Grantee agrees that the County, the
State Auditor, or any of their duly authorized representatives at any time during normal
business hours and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc. which are pertinent to the accounting practices and procedures of the
Grantee and involve transactions relating to this Agreement.
Grantee agrees to maintain these records for a period of six (6) years from the date of
termination of this Agreement.
8. Independent Contractor:
Nothing contained in this Agreement is intended or should be construed as creating the
relationship of co-partners or joint ventures with the County. No tenure or any rights or
benefits, including Worker's Compensation, Unemployment Insurance, medical care,
sick leave, vacation leave, severance pay, PERA, or other benefits available to County
employees, shall accrue to the Grantee or employees of the Grantee performing services
under this Agreement.
-3-
9. Nondiscrimination:
During the performance of this Agreement, the Grantee agrees to the following:
No person shall, on the grounds ofrace, color, religion, age, sex, disability, marital
status, public assistance status, criminal record, creed or national origin, be excluded
from full employment rights in, participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any and all applicable Federal and State
Laws against discrimination.
10. Firearms Prohibited:
Unless specifically required by the terms of this contract, no provider of services
pursuant to this contract, including but not limited to employees, agents or
subcontractors of the Grantee shall carry or possess a firearm on county premises or
while acting on behalf of Washington County pursuant to the terms of this agreement.
Violation of this provision shall be considered a substantial breach of the Agreement;
and, in addition to any other remedy available to the county under law or equity.
Violation of this provision is grounds for immediate suspension or termination of this
contract.
11. Noncompliance by Grantee:
If the County finds that there has been a failure to comply with the provisions of this
Agreement, the County may terminate the Agreement at any time following seven (7)
days written notice to the Grantee and upon failure of the Grantee to cure the default
within the seven day period. The County will require the Grantee to repay the grant
funds in full or in a portion determined by the County. Nothing herein shall be
construed so as to limit the County's legal remedies to recover grant funds.
12. Termination:
This Agreement may be canceled by either party upon thirty (30) days written notice.
Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there
is no Administrator. Notice to Townships shall be mailed to the Township Clerk.
Notice shall be sent to the official business address of the City or Township. Notice to
the County shall be mailed to: Department of Public Health and Environment, 14949
62nd Street N, PO Box 6, Stillwater, MN 55082-0006.
13. Merger and Modification:
a. It is understood and agreed that the entire Agreement between the parties is
contained here and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items referred
to in this Agreement are incorporated or attached and are deemed to be part of
-4-
this Agreement.
b. Any material alterations, variations, modifications, or waivers of provisions of
this Agreement shall be valid only when they have been reduced to writing as an
Amendment and signed by the parties.
-5-
..
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
GRANTEE
WASHINGTON COUNTY
BY
TITLE
BY
Chair, Washington County
Board of Commissioners
DATE
DATE
FEDERAL ID #
BY
James R. Schug
County Administrator
DATE
Recommended for action:
By
Lowell Johnson, Director
Department of Public Health
And Environment
DATE
-6-
.,
Washington
~County
Washington County
Department of Public Health & Environment
Verification of Compliance with Minnesota Statute 115.471 and 115A.46
As a condition of eligibility for 2008 and 2009 Washington County Curbside Recycling
Grant funds pursuant to Minnesota Statutes 115A.46, subd. 5 and 115A.471, all waste
generated by city/township government activities, including, but not limited to city/town
halls, public works buildings, parks, etc., and waste which is managed through a contract,
must be managed in accordance with the County's Solid Waste Management Plan and
delivered to the Ramsey/Washington County Resource Recovery Facility in Newport for
disposal. Failure to comply with this provision shall constitute a breach of the Municipal
Recycling Grant Agreement.
I (name) (Title)
for the Municipality of (City/Twp) , MN verify
that said municipality currently, and will through the length of the agreement, comply
with Miimesota Statutes 115A.46, subd. 5 and 115A.471 by delivering all waste
generated by municipal activities and contracts/agreements to the Ramsey/Washington
County Resource Recovery facility.
In the space below, please provide the name of your municipal solid waste provider(s).
Grant Applicant
(City/Twp )
Signature
Title
Date
illwater
REVISED AGENDA
CITY COUNCIL MEETING NO. 08-06
Council Chambers, 216 North Fourth Street
March 18, 2008
THE BIRTHPLACE OF MINNESOTA
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES - Possible approval of the March 5, 2008 regular & recessed minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Presentation of Fire Department Annual Report
OPEN FORU M
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please
limit your comments to 5 minutes or less.
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Community Dev. Director
5. City Engineer/PWD
6. City Attorney
7. Finance Director
8. City Administrator
CONSENT AGENDA (Roll Call)
1. Resolution 2008-32, directing payment of bills
2. Possible approval of the use of the two parking spaces by Stillwater Trolley Company
3. Resolution 2008-33, approval of 2008 Service Agreement between Washington Conservation District
and the City of Stillwater
4. Possible approval to purchase items for the Public Works Ballfield requested by the St. Croix Valley
Baseball Association in 2007
5. Possible approval to purchase 800 MHz Radio/Equipment
6. Possible approval to purchase civil disturbance equipment
7. Possible approval of application to sell 3.2 beer - Softball Tournament Lily Lake - July 25-27 -
Brent Sharon
8. Possible approval of application to sell 3.2 beer - Softball Tournament Lily Lake - June 6-8 -
Dave Hackler
9. Resolution 2008-34, approval of 2008-09 grant agreement for municipal recycling grant
distribution
PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes
or less.
UNFINISHED BUSINESS
1. Possible acceptance of Findings of Fact and adoption of Resolution of Denial for a minor PUD
amendment for Lot 1, Block 2, Settler's Glen 8th Addition - US Homes (tabled from March 5 meeting)
(Resolution - Roll Call)
2. Discussion on algae harvesting - McKusick Lake
3. Discussion on analysis relating to special assessments
4. Discussion on hiring freeze
5. Possible appointment of executive committee for performance review of City Administrator
NEW BUSINESS
1. Discussion and possible adoption of resolution amending Downtown Parking Commission resolution
2. Possible approval of Dock Permit for St. Croix Boat & Packet (Roll Call - Resolution)
3. Possible 1st reading of Ordinance No. 992, an ordinance amending Stillwater City Code S30-1 Subd. 8
entiltled "Fees" and S30-1, Subd. 9 entitled "Relief for senior cities and the disabled" (Roll Call)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COM M UNICA TIONS/REQUESTS
1. Open Book Meeting Announcement
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
2
STILL WATER FIRE
DEPARTMENT
Est. 1872
ANNUAL REPORT
2007
MISSION STATEMENT
Our commitment is to protect life and property
through dedicated service to the community.
COMMUNITIES SERVED
Mayor
City Council
City Administrator
City Clerk
Mayor
City Council
City Clerk
Township Supervisors
Township Clerk
Township Supervisors
Township Clerk
CITY OF STILLWATER
Ken Harycki
Robert Gag
Wally Milbrandt
Adam Nyberg
Mike Polehna
Larry Hansen
Diane Ward
CITY OF GRANT
Tom Carr
Scott Fogelson
Nancy Levitz
Brad Hinseth
Kim Linner
Kim Points
STILL WATER TOWNSHIP
Linda Countryman
Jim Doriott
David Johnson
Sheila-Marie Untiedt
Jim Hiniker
Pat Bantli
MAY TOWNSHIP
Bill Voedisch
John Pazlar
John Adams
Linda Klein
2
JURISDICTION
The Stillwater Fire Department (SFD) provides emergency services to a sixty-o e (61) square
mile response area. Our borders extend as follows:
IT
Highway 36, Southern Border
150th Street, Northern Border
St. Croix River, Eastern Border
Keats Avenue North, Western Border
The Stillwater Fire Department's response area is vast and hosts a multitude of ,eographic and
demographic aspects. I
Demographics include: Historic Downtown Stillwater, single and multi-family residential,
high-rise, commercial, industrial and rural.
Geographic logistics include: highways, various transportation routes, railway~, cliffs, bluffs,
ravines, rivers, lakes, swamps, agricultural and forested areas, recreational trails and park
lands.
SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of
May Township and a portion of the City of Grant. In addition, SFD provides mutual aid when
requested to multiple surrounding communities.
3
SERVICES PROVIDED
Fire Suppression
Structure - Residential/Commercial
Wildland/Grass
Marine
Auto
First Responder Emergency Medical Services
Medical Emergencies
Assist Lakeview EMS
Blood Pressure Checks
Code Enforcement/Inspections
New Construction
Commercial
Multi-Family Residential
Day Care
Special Event
Heavy Rescue
Auto Extrication
High Level
Rope
Water/Ice Rescue
Surface
Dive
Boat
Maintenance
City Fire Hydrants
Fire Station
Trucks/Equipment
Fire Prevention
School Visits
Open House
Senior Center
Fire Education
In-service Training for Business
Drills and Exercises
Civic Support
Community Events
Station Tours
Ladder truck utilized at structure fire to c It hole in roof to
ventilate home.
SFD and Lakeview EMS respond to a motor vehicle acci ent with injuries.
Captain Chad Jansen and Firefighter/Engineer BiI Peltier talked with
preschool children onfire safety
4
STILLWATER FIRE DEPARTMENT OPERATIONS
Fire Chief
Stuart Glaser
Deputy Fire Chief
Fire Marshal/Code Enforcement
Tom Ballis
Assistant Chiefs
Personnel Management
Tom Linhoff
Training and Education
Tom Crotty
Captains
Apparatus Maintenance
Ron Johnson
Station Maintenance
Chris Zeuli
Facility Supplies
Chad Jansen
Apparatus Specifications
John Buckley
Safety Committee
Jeff Cutler
Fire and Life Safety Officer
Rob Zoller
Lieutenants
Joe Buckley
John Nobles
Jeff Roettger
Fi refigh ter/E ngin eers
Jon Bell Don Rigney
Tim Bell Sara Rugloski
Bob Kroening Ken Schmitz
Ken Olson Jim Swanson
Bill Peltier Steve Zoller
Firefighters
Mike Aspengren
Jake Bell
Brian Berube
Daniel Catt
Jeff Conley
Phil Gresafe
Janet Hausken
Tim Jozefow
Administrative Support
Linda Thompson
Joe archetti
I
Mike Mondor
Mike Peltier
Rob ~eltier
Tim Pjeltier
Rob ~outre'
Ken tan ley
Ray alley
Jonas Werpy
5
STILLWATER FIRE DEPARTMENT 2007 STAFF ROSTER
NAME POSITION YEA ~S
Mike Aspengren Part-time Firefighter 4
Tom Ballis Full-time Deputy Chief 61
Jacob Bell Part-time Firefighter 1
Jon Bell Full-time Firefighter/Engineer 21
Tim Bell Part-time Firefighter/Engineer 38
Brian Berube* Part-time Firefighter 2*
John Buckley Part-time Captain 26
Joe Buckley Part-time Lieutenant 22,
Dan Catt Part-time Firefighter 2
Jeff Conley Part-time Firefighter 41
Tom Crotty Part-time Assistant Chief 171
Jeff Cutler Part-time Captain 20
Stuart Glaser Full-time Chief 21
Phil Gresafe Part-time Firefighter 1
Janet Hausken Part-time Firefighter 1
Chad Jansen Full-time Captain 3
Ron Johnson Full-time Captain 2"
Tim Jozefow Part-time Firefighter 2
Bob Kroening Part-time Firefighter/Engineer I~
Tom Linhoff Part-time Assistant Chief 3'1
Joe Marchetti Part-time Firefighter 1
Mike Mondor Part-time Firefighter 1
John Nobles Part-time Lieutenant 1~
Ken Olson Full-time Firefighter/Engineer 5
Mike Peltier Part-time Firefighter 1
Rob Peltier Part-time Firefighter 7
Tim Peltier Part-time Firefighter ~'
1
Bill Peltier Full-time Firefighter/Engineer 2~
Rob Poutre' Part-time Firefighter 4
Don Rigney Part-time Firefighter/Engineer 17
Jeff Roettger Part-time Lieutenant 81
Sara Rugloski Part-time Firefighter/Engineer 81
Ken Schmitz Part-time Firefighter/Engineer 2Q
Ken Stanley Part-time Firefighter 7
Jim Swanson Part-time Firefighter/Engineer 1~
Linda Thompson Part-time Secretary/Dispatcher 81
Ray Valley Part-time Firefighter 11
Jonas Werpy Part-time Firefighter 2
Chris Zeuli Full-time Captain l(
Rob Zoller Part-time Captain 2$
Steve Zoller Full-time Firefighter/Engineer 13
I
TOTAL COMBINED YEARS OF SERVICE 492+
*Resigned/Retired from service in 2007
6
RESPONSE SUMMARY
The Stillwater Fire Department prides itself on providing rapid, professional service to the
communities we protect. The following charts and data depict run response trends for th~ SFD over the
past several years. I
As seen in the bar chart below, SFD's total call volume has increased over (31.5%) in the past six
years. With the increase in population and popularity of the Stillwater area, SFD antici~ates this trend
to continue into the coming years.
1600
1400
1200
1000
800
600
400
200
o
Annual Run Response Trend
2002
2003
2004
2005
2006
2007
The pie chart below indicates 2007 calls by district. As indicated by the data, the m~jority of calls
(85%) occur within the City of Stillwater where the largest population base resides. he remaining
15% occur within our contract areas and responding to mutual aid requests.
30/0 5016
5016
20/0
III CITY OF STILLWATER ,1276
III STILLWATER TOWNSHIP - 81
. CITY OF GRANT - 50
III MAY TOWNSHIP - 68
o MUTUAL AID - 23
85016
2007 CALLS BY DISTRICT
7
In 2007 SFD responded to numerous structure fires throughout the district. The estimatea market value
of the homes and contents from these fires was $18.8 million dollars. Tht-ough SFD's
professionalism and quick response over $16.8 million dollars of property and ~ontents were
saved.
The chart below depicts a breakdown by types of calls over the last three years. As in<iicated by the
data, fire calls increased by 15%, EMS/Rescue calls decreased by 3%, false alarms dedreased by 1%,
service calls increased 19%, and miscellaneous calls increased 5% in 2007.
1000
900
800
700
600
"500
400
300
200
100
o
TOTAL CALLS BY CATEGORY
112007 - Total calls - 1 98
02006 - Total calls - 1459
I
. 2005 - Total calls - 13 5
FIRE RESCUE SERVICE FALSE MISO.
EMS AI:ARM
Fire Res onse False Alarm
Structure 26 Malfunction 38
Vehicle 10 Unintentional 15
Grass/Brush 22 Malicious 6
Other 20 Other 82
TOTAL 78 TOTAL 141
Rescue EMS Miscellaneous
Medical Call/Assist 857 Smoke Scare 12
Extrication/MV A 54 Arcin /Shorts 22
Other 3 Sills/Leaks 39
TOTAL 914 Carbon Monoxide 32
I Service Calls 119 I Power Line Down 24
Other 94
TOTAL TOTAL 223
I Grand Total 1,498
Note: Mutual aid responses accounted for 23 calls in 2007.
8
City of Stillwater
Stillwater Fire responded to 1,276 calls within the City limits of Stillwater in 2007. This accounts for
85% of the total call volume for the Department. As the City continues to develop an complete the
orderly annexation currently in progress this call volume is expected to increase.
900
800
en 700
...I
...I
<t 600
()
LL 500
0
~ 400
w
ED 300
:i:
::J
Z 200
100
0
FIRE
. 2007 - Total calls - 1276
.2006 - Total calls - 1244
02005 - Total calls - 1074
RESCUE SERVICE FALSE
EMS ALARM
CALLS BY CATEGORY
MISC.
Fire Response
Structure 15
Vehicle 6
Grass/Brush 6
Other 16
TOTAL 43
False Alarm
Malfunction 34
Unintentional 13
Malicious 6
Other 69
TOTAL 122
Rescue EMS
Medical Call/Assist 771
Extrication/MV A 32
Other 3
TOTAL 806
Service Calls
TOTAL
Miscellaneous
Smoke Scare 12
Arcing/Shorts 19
Spills/Leaks 34
Carbon Monoxide 26
Power Line Down 18
Other 81
TOTAL 190
I Grand Total
I 1,276 I
9
City of Stillwater
Left - Firefighter ll'orks to extinguish fi e
on the deck and back side of a home n
Echo Lane.
Right - Crell'S responded for the Zephyr
train that rolled off the end of the track
dOll'ntoll'n at 601 North Main Street.
Left - Firefighters begin to extinguish a
structure fire that spread to the outside pf
the home in the 1300 block of South t/h
Street. I
Right - Slippery roads led to a vehicle
hitting a power pole and causing electrical
arcing on 3rJ Street and Pine Street.
--- 10
CONTRACT SERVICES
The City of Stillwater contracts fire services with the City of Grant, May Township, rnd Stillwater
Township. These contracts allow the Stillwater Fire Department to provide profess onal fire and
rescue services to the citizens that live in and visit these communities.
City of Grant
SFD currently protects 43% of Grant and a population of approximately 1,614 residents. The chart
below depicts the breakout of emergency calls for the City of Grant for 2007. I
50
45 !!I 2007 - Total calls - 50
40 .2006 - Total calls - 69
C/) .2005 - Total calls - 87
..J 35
..J
:c:C
u 30
LL.
0 25
D::
w 20
CO
:!E 15
::>
z
10
5
0
RRE
RESCUE EMS
SERVICE FALSE ALARM
MISC.
... CALLS BY CATEGORY
Fire Res onse False Alarm
Structure 6 Malfunction 3
Vehicle 1 Unintentional 0
GrasslBrush 6 Malicious 0
Other 0 Other 4
TOTAL 13 TOTAL 7
Rescue EMS Miscellaneous
Assistance 13 Smoke Scare 0
ExtricationIMV A 6 Arcin /Shorts 1
Other 0 Sills/Leaks 2
TOTAL 19 Carbon Monoxide 0
I Service Calls Power Line Down 4
Other 4
TOTAL 0 TOTAL 11
I Grand Total 50
11
City of Grant
SFD responded to a grass
fire out of co trol on Kismet
Avenue North. This fire also
burned the owners out
building and hot tub. Fire
crews stopped the fire before
it reached the orne.
l
'" STIllWATER RE D[P~R1M["1
. 651-351-4963
SFD works to extinguish a car fire with heavy damage to the engine
compartment.
SFD responded to a gas main break on
Lake Elmo Avenue. Crews stood ready
while Xcel gas worked to shut the gas
main down.
12
May Township
Stillwater Fire protects 47% of May Township and a population of approximately 1,8 5 residents or
8% of the Township's total population. The chart below depicts the breakout of emergency calls for
May Township over the last three years. I
45
40
en 35
~
~ "30
<(
()
u.. 25
0
0:: 20
w
al
:!: 15
::>
z 10
5
0
...
02007 - Total calls - 68
I) 2006 - Total calls - 59
1112005 - Total calls - 62
RRE
RESCUE EMS
SERVICE FALSE ALARM
MISC.
CALLS BY CATEGORY
..
Fire Res onse False Alarm
Structure 4 Malfunction 0
Vehic1e I Unintentional 2
Grass/Brush 2 Malicious 0
Other I Other 3
TOTAL 8 TOTAL 5
Rescue EMS
Medical Calli Assist 37 Miscellaneous
ExtricationIMV A 7 Smoke Scare 0
Other 0 Arcin Shorts 1
TOTAL 44 Sills/Leaks 0
Carbon Monoxide 3
I Service Calls Power Line Down 2
Other 4
TOTAL 1 TOTAL 10
I Grand Total 68
13
May Township
III ~III
'"
III
III II
~
"-
~,
-------
....",. .........
'.~~",
Above - SFD extinguishes a grass fire after a vehicle accident
knocked the power pole over and electrical lines started afire
in the 14000 block of Manning Trail North.
....*
p;""",<'""~
...c;f;i~..._ .. ....:\.
;l'~~_::~ ""\"'.-
., J'
_" ... ii:.i'l
- .' ~ "~'\~'
" ~.x';':'" ~ . ol': t"~,
4oJ~ .... :)
, ... ~~
Left - Stillwater Fire
Department responded to
a motor vehicle accident
involving a motorcycle at
the intersection of 122M
Street and Manning
Avenue North.
~#
I'
;lo
Above - SFD checks for fire in th exterior wall
after a chimney fire which occurr d on Paragon
Avenue North.
'Il
Left - SFD respondedJor
a garage fire that started
from homeowner burn;pg
in a barrel that was lrft
unattended on the l40pO
block of Ozark Avenue
North.
14
;;;
Stillwater Township
Stillwater Fire protects 100% of Stillwater Township and a population of approximately 2,553
residents. The chart below depicts the breakout of emergency calls for Stillwater Towhship over the
last three years.
50
45
C/) 40
..J 35
..J
<(
() 30
LL
0 25
0:::
w 20
ED
:e 15
::J
z
10
5
0
...
02007 - Total calls - 81
~ 2006 - Total calls - 73
o 2005 - Total calls - 80
ARE
RESCUE EMS
SERVICE FALSE ALARM
MISC.
... CALLS BY CATEGOR:Y
...
Fire Res onse False Alarm
Structure 1 Malfunction 1
Vehicle 2 Unintentional 0
Grass/Brush 8 Malicious 0
Other 3 Other 6
TOTAL 14 TOTAL 7
Rescue EMS
Assistance 36 Miscellaneous
Extrication/MV A 9 Smoke Scare 0
Other 0 SteamlMistaken I
TOTAL 45 Sills/Leaks 3
Carbon Monoxide 3
I Service Calls Power Line Down 0
Other 5
TOTAL 3 TOTAL 12
I Grand Total 81
15
Stillwater Township
TEST YOUR SMOKE ALARM
.' . STIllWATER fiRE DEPARTMENT
651-351-4963
~
.~~
.
4 .:."'~' __
Above - SFD crews respondedfor a motor vehicle accident on
Manning Avenue North.
Left ere vs work to
extinguish heavy fire in a
home. Natura~ gas supply to
the home had burned through
and made lextinguishment
difficult unta the utility
company was ble to shut the
gas main dOl n on Penfield
Avenue North.
~
Above - SFD respondedfor mot01 vehicle accident
involving a power pole on Otchipwe Avenue North.
16
BUDGET
The Stillwater Fire Department's 2007 operating budget was 9% of the City of Sti lwater's total
general fund budget.
2007 FIRE DEPARTMENT BUDGET
The budget is broken down into three basic areas:
Personnel - costs associated with staffing the Department
. Salaries
. Insurance
. Benefits
. CAPITAL OUTlAY - $ 189,500
III PERSONNEL - $896,488
III OPERATIONS BUDGET-$ 178,392
Operations - costs associated with daily Department operations
. Training and Education
. Safety Equipment
. Maintenance Contracts
Capital Outlay - costs associated with large purchase items
. Vehicle Replacement
. Station Upgrades
. Technology Upgrades
The Department recovers some operating costs through contract for services, actively seeking grant
funding opportunities, and other methods when available.
2007 costs recovered include:
. Contract for services - City of Grant, Stillwater and May Townships
. Assistance to Firefighter's Act Grant - 800 Mhz Public Safety Radio
. Response Billing - Wildland Fires/Illegal Bums
. Sale of outdated or unused capital items
. Permit Fees
$271,200.00
I
$ 65,776.78
I
$ 6,084.50
$ 4,000.00
$ j 50.00
$347,211.28
Total:
17
PERSONNEL SELECT/ON PROCESS
The Stillwater Fire Department (SFD) is a combination full-time/part-time De artment. The
Department maintains nine full-time personnel, thirty-three part-time on call staff, and one part-time
secretary.
The process for becoming a Stillwater Firefighter is intense and requires a committed individual to
proceed. The firefighting profession is one of the most trusted public positions an individual in our
society can hold and candidates must be beyond reproach.
The following requirements and process is followed for each new employee hired by the Stillwater
Fire Department.
Minimum qualifications for an entry level part-time firefighter position
. High School Graduate or G.E.D. Equivalent
. Minimum of ] 8 Years of Age
. Valid Driver's License
. Reside within ] 0 miles of Stillwater Fire Station
. Ability to Attend Required Training, Drills, and Call Responses
Selection process
. Submit City of Stillwater Emp]oyment Application
. Successfully Pass Written Aptitude Exam
. Successfully Pass Physical Agi]ity Exam
. Complete Emp]oyment Interview
Upon completion of the employment interview selected candidates will proceed 0 complete
. Thorough Criminal Background Investigation
. Psychological Screening
. Health Exam and Drug Screening
Once the candidate has successfully completed all aspects of the pre-employment process they
receive a conditional offer of employment. Once the candidate officially accepjtthe job offer a
hire date will be selected.
Once hired the candidate must successfully complete a ]2-month probationa I period where
they will attend numerous hours oftraining, drills and emergency response requirements.
. Attend a Minimum of Two Department Drills per Month I
. Successfully Complete Firefighter I & II Training (approximately 120 hours)
. Successfully Complete Emergency Medica] First Responder Training (40
hours)
. Comply with Department Run Response Requirements of 20% of Department
"All Calls" per Quarter
For individuals who are dedicated and seeking a rewarding career, the fire service is the best job in the
world!
]8
PERSONNEL UPDATES
2007 was another active year for the Department, which included several changes in per onnel.
Part- Time Promotions
Jeff Roettger and John Nobles were assigned to the position of Lieutenant.
1\
l' ou.;;..~
Lu
1
~
Lieutenant
Jeff Roettger
Lieutenant
John Nobles
New Part- Time Employees
The Department welcomed several new part-time employees In 2007 and looks rward to the
contributions they will make in the coming years.
~ Phillip Grasafe
~ Janet Hausken
~ Joe Marchetti
~ Mike Mondor
~ Ray Valley
Resignations
~,
~Q-
l'~ ~ '"
Brian Berube resigned from the Department after serving two years for
the community. Brian was very active in fire preventionfeducation and
community events. Brian moved out state and has applied as a
firefighter for the City of Plantation, Florida.
-......
L.J
~,
o
19
Employee Recognition
In April of2007 the Department was proud and honored to award years of service pins ~nd recognition
to the following individuals for their dedication and commitment to the Stillwater Fire Department.
I
The awards given in 2007 recognize completed milestones of service achieved through 2006.
25 Years of Service
20 Years of Service
15 Years of Service
5 Years of Service
Above - Assistant Chief Tom Linhoff mvards Chief
Stuart Glaser a Certificate of Recognition for 20
years of service.
IIJt \\ \
~~di
Highest Run Percentage 2006 - Tim Bell
- John Buckley
- Jon Bell
Stuart Glaser
- Chris Zeuli
- Tom Ballis
Above - Assistant Chief Tom Linh iff mvards
Captain John Buckley a Certificate oj, Recognition
for 25 years of service.
Certificate of Excellence:
All part-time personnel are required to meet
minimum quarterly response requirements. Fire
FighterlEngineer Tim Bell responded to 256 calls for
service and went above and beyondl and averaged
over 76% call response for the xear, and was
awarded a Certificate of Excellence ~or the Highest
Run Percentage made in 2006. Congratulations and
thank you Tim for your dedication t~ the Stillwater
Fire Department and the citizens we serve.
20
MEMORABLE EVENTS 2007
Kismet Avenue North
Right - On April 16, 2007, SFD responded to a
grass fire that was out of control caused by
homeowner burning.
Penfield Avenue North
Right - July 10, 2007, SFD was dispatched for a structure
fire, called in by the homeowner. Upon arrival crews found
the entire home fully engulfed in flames. The home was a
total loss and the probable cause of the fire was improper
disposal of stain rags.
Echo Lane
Left - On May 3, 2007, a neighbor reported
smoke and fire coming from the house next door.
Crews work to extinguish the fire.
324 Main Street South
Left - On August 22, 2007, SFD was calfd for
water pOl/ring from the front doors of a blfsiness
on Main Street. Upon investigation for fource
SFD found the roof had collapsed onto the second
floor due to excessive weight from water bbild up
on the flat roof
21
35W BRIDGE COLLAPSE
Above - Uniform citation bar
awarded to responders of the 35W
Bridge Collapse by the City of
Minneapolis.
~ ~I' Clt- i!.~.._,
U._ -- J
~~ ~~~~~,
On August I, 2007, SFD along with the Washington County Fire Department Dive Team was
requested to respond to the 35W bridge collapse. Thirteen units from the Washingtoh County Fire
Department Dive Team responded. Soon after arriving on scene Minneapolis Fire De~lartment water
rescue units requested our team to check several vehicles under the water. Two teams were sent out
with Minneapolis Fire personnel to begin checking vehicles. While checking vehiclesr divers stated
currents were strong and conditions were extremely poor. Once divers checked the cafs in question,
Hennepin County Sheriffs office advised that conditions were too dangerous to put divers in the water
and all dive activities were stopped.
Left - Rescue boats searchfor victims ofbndge collapse.
Right - Rescue workers await news on survivors as
slllface/dive operations continue.
22
UPGRADES & IMPROVEMENTS
SAFER Grant
The Stillwater Fire Department was fortunate to be selected as a recipient of the 200f Staffing for
Adequate Fire and Emergency Response (SAFER) Grant. This grant is awarded to file agencies to
assist them in hiring adequate personnel to perform fire and emergency response services for their
communities. Stillwater applied for the grant with the approval of City Council in Jund of 2006. The
request was for two full-time firefighters to help SFD meet safety requirements and national staffing
standards. The grant is a five year commitment with funds declining each year until the hew personnel
are absorbed into the general operations of the Department. The dollar amount of thejgrant was for
$207,000.00.
Unfortunately the City Council declined acceptance of this grant from the Departmen ' of Homeland
Security and it was returned. No additional full-time staff was hired and no grant funding was awarded
to the City or Fire Department. 1
800 MHz Public Safety Radio System
Stillwater Fire is included in the Washington County Public Safety radio project sche uled to go on
line in 2008. Preparations for this new radio system have been in development for seyeral years. In
2007 through a regional grant award from the Department of Homeland Security a I Washington
County Fire Departments received funding to purchase the needed radio hardware to perate on the
new 800 MHz system. Stillwater Fire received $65,776.78 toward this project.
Vehicle Upgrades
In 2007 the Department replaced a 14 year old inflatable zodiac boat with a RescueONE 16'
aluminum rescue boat. This boat will allow SFD to provide fire suppression on la~es and rivers,
enhance dive rescue capabilities and increase responder safety. This boat is equippedl with a 40h.p.
Mercury engine with center console steering and engine controls, dive platform and lightbar with
searchlight. This vehicle will enhance operations with the capacity to carry eight personnel or
personnel and patients safely.
.
;:~,
-f
--'~
~
23
I'
c-
-f :::
-' ~
~"A '-'"".,....2' d- ",0;, ""'_'"~';'.r::._ -...._
~~'":~: ~:..---.:;:...,: ._]-:,~::;~.~;zt;;.- . ---'~.......o:'''::::=
. .... -,".-. "..t;."....~':W~.;:.:c -I ,,~ I
~ _ ....._ __.~~l.p'"
" ~ _~_~~.r ~~:: >,.
~-~-- -:a....ch- J..
"'~'~ l.~ -=:-. . ~I'-
, ~.- g. -
'Ul~:;O~~~~" . .:1 _ I
POUCE & FiRE j .
EMERCEHCY c~ POST
The Stillwater Fire and Police Departments worked cooperatively to build a new mobile Emergency
Command Post for the City in 2007. Working cooperatively with the Federal Emergend Management
Agency (FEMA), Washington County Emergency Management and the City's IT Dep~rtment a new
Emergency Command Post was constructed. I
The trailer was purchased from FEMA for $1,000.00 and Washington Coun* Emergency
Management provided over $21,000.00 dollars in grant funding to help equip the trailer. Staff from
fire, police and IT spent hundreds of hours installing equipment and designing the Co/nmand Post's
layout.
The Command Post has multiple communication capabilities and the ability to operate and be self
sustaining for several hours. This Command Post is invaluable during extended ~r large scale
emergency operations. In fact, the City of Stillwater's Emergency Command Post I was put into
operation several times soon after it was completed. The Command Post responded t3 a request for
mutual aid to the devastating flooding in Southern Minnesota last fall and also to tHe Washington
County Sheriffs Office when requested. In addition the Command Post plays a vital rol in our annual
Lumberjack Days celebration for Incident Commanders managing the event.
-
h
I
Above - Before refurbishing the inside of the trailer.
Above - After refurbishing the inside of the tr i1er. Several
work areas and communications stations created.
24
STAFF TRAINING
In 2007 staff devoted over 3,654 hours developing their skills. This was an 8% increase from the
previous year. Training for a multitude of different calls such as structure fire, vehi~le extrication,
cardiac arrest, high angle rescue, boat accident or hazardous materials release kept all ~ersonnel busy
throughout the year. .I
Personnel train several times a month and attend training courses and professiona~ development
programs throughout the year. Currently the Stillwater Fire Department has several mejberS working
toward degrees in fire science. I
Above - High level rope rescue training class
with mutual aidfire departments on the bluffs
of the St. Croix River.
Above - Yearly physical ability testing.
Above - Cold water ice rescue trainin in the
St. Croix River.
...~ =::~
~
Above - Annual respirator fit )esting.
25
CODE ENFORCEMENT
Stillwater Fire Department personnel conducted over 382 building inspections during 2007.
Inspections consisted of new construction, commercial business, multi-family residential, daycare
providers, special event reviews and general company fire inspections of existing structJres.
2007 was the beginning of several large projects within the City. The Washington coun~y Government
Center began its expansion project which is slated to be completed in 20 I 0 and the Millbrook housing
development, which will include nearly 300 townhomes and single family residential structures,
began. Both projects will require hundreds of hours from staff to review plans, cond~ct inspections
and certifY acceptance testing.
Fire Department Connection cap missing.
Open electrical outlet.
Improper storage offlammable liquids.
26
FIRE PREVENTION & LIFE SAFETY EDUCA TION ACTIVITIES
The Stillwater Fire Department spends hundreds of hours and numerous activities tal make up the
Department's Fire Prevention and Life Safety Education program. Being proactive in preventing fires
and educating the public on personal injury safety is the most progressive and cost effective activity
the Fire Department can provide.
Fire Prevention/Education Statistics 2007
Activity/Event Contacts Staff Hours
Station Tours 323 29
Extinguisher Training 165 16
School Visits 1,082 82
Employee Recognition Breakfast 55 8
Open House 1,500 68
Big Truck Extravaganza 200 18
Speeches 80 4
Awareness 1106 69
Smoke Alann Program 257 58
Total 4,768 352
2007 was another big year for Fire PreventIOn and Life Safety Education. SFD has Increased contacts
in all areas throughout the year and had an additional 900+ contacts than 2006. Fire EdJcation has the
single greatest effect to reduce fires within our community. SFD members take pride irl working with
students and residents to reduce the risk of fire and injury.
'....
rOll",
4{"'t
Left - Firefighter/Engineer Steve Zoller assists
students practicing their escape plan by exiting
through a window.
_4...... .,
Above - Firefighter Phil Gresaje teaches students
how to properly use afire extinguisher.
Above - Captain Rob Zoller talks to stllFents and
teachers about the importance ojtesti1g smoke
alarms and what to do should one a tivate.
27
Fire Prevention Week
Fire Prevention Week was held October 7 - 13. This year's safety slogan "Practice Your Escape
Plan" was emphasized in all activities SFD participated in. It was also advertised in the local media
and to area business owners. This year SFD had contacts with over 4,700 peopl~ in hands on
training and prevention awareness, presentations, tours, and several other activities pe aining to Fire
Education and Prevention.
Right - City Staff is treated
to a warm breakfast during
Fire Prevention Week.
Each year the fire
Department hosts breakfast
to staff to heighten fire
prevention week.
School Visits
Stillwater Fire Department visited five area schools giving fire presentations to over 1,0 0 students. It
starts with kindergarteners learning not to play with matches. First graders practice "stop, drop, and
roll" and a home escape plan. Fifth graders are taught the responsibility of being a fire shfe person and
the consequences if they are not through slide shows and video reenactments. I
The Stillwater Fire Department spends hundreds of hours and numerous activities to make up the
Department's Fire Prevention and Education program. Being proactive vs. reactive in p~eventing fires
and educating the public is the most progressive activity the Fire Department can condudt.
Above - Firefighter Rob Poutre, Brian B rube,
Captain Rob Zoller and Freckles pose for b picture
for the school.
28
Fire Department Open House
The 2007 Fire Department open house kept all SFO personnel busy with over 1,500 in attendance.
Visitors of all ages were kept busy and had the opportunity to take a station tour; hands on fire
extinguisher training; child fingerprinting I.O. cards; fire safety smoke house; child car seat safety
information; blood pressure checks; spraying a fire hose; sitting in the fire boats; ~usic from the
Minnesota State Fire Service Memorial Pipe Band; touring the mobile emergency 90mmand post;
seeing the LifeLink helicopter land and tour the helicopter, and all children were .r.ble to pick a
pumpkin donated by area farmers. Many agencies contributed to the growing popular.ty of our open
house making 2007 the largest to date.
Above - Minnesota State Fire Service Memorial
Pipe Band.
Above - LifeLink helicopter landing during the Fire
Department's open house.
Above - Good weather combined with plenty of activities
contributed to a large turnout.
Above - Firefighter Joe Marchetti de"fonstrates the
proper way to use a hose str am.
Above - Firefighter/Engineer Tim
the inflatables.
29
~
Left - Freckles the fire dog visits with
area residents during C b Foods
Community Day.
Right - Captain Rob Zoller, Freckles
and Ernie talk with students about the
hazards of playing with matches.
~ ~~~;:;I
'!II'rl.,i
.. .
~. ..
~
""."
:~: ~ ~::~.. \: "
Above - Picture board painted and donated by Stillwater Area High School art students to SF
30
LUMBERJACK DA YS
Lumberjack Days 2007 was held July 19 - 22 and the Stillwater Fire Department was on hand to
provide emergency services to those in need. To ensure safety for residents and visitors ~t this fun City
festival, the Stillwater Fire Department spends hundreds of hours planning and staffing this event.
During this four day event all full-time employees are required to work and many addifbnal hours are
provided by the paid on-call staff. Total staff hours for planning, response and staffing
Lumberjack Days 2007 were 657 hours.
On Friday, July 20, 2007, SFD responded for a pungent smell in the area of the Stihl supply trailer.
Upon investigation, crews found sulfuric acid leaking from batteries that were connected to on-board
chargers. SFD cleared spectators from the area and crews removed melting/smoldering !batteries from
the trailer and treated a patient overcome by fumes. During this event, the concert conti ued and most
spectators were unaware that emergency crews had secured a portion of the park.
The Stillwater Fire Department was on hand this
year to staff the Stihl Timbersports Series World
Championship and concerts in the park by Deep Blue
Something, Big Head Todd and the rytonsters, The
Jonas Brothers, Papa Doo Run Run and T e New Cars.
ON r.. BEAUTifUl SI. e ROIl( RIVIft
....
Services provided and coordinated by the Stillwater Department for Lumberjack Days 2007 include:
~
~
~
~
~
~
~
~
~
~
Preplanning of venue for participant safety and emergency response.
Preplanning emergency evacuation considerations.
Briefings with multiple agencies to ensure coordinated response.
Inspection of vendors to ensure safety and fire code compliance.
Inspection of fire works launch site to ensure safety and fire code compli nce.
Pre-deployment of fire suppression equipment in strategic downtown lodtions.
Downtown Command Center for logistics and response operations during the festival.
Crews stationed at the North and South end of Lowell Park for rapid respbnse.
Rolling crews available on golf carts for first aid in the park during the e+nt.
Crews stationed on the St. Croix River during concerts for water rescue and boat
emergencIes. I
Crews at Public Works facility to cover calls west of town.
Increased crews at the station to cover EMS and fire calls for the rest oft e City.
Crews at the 5k and 10 mile run providing EMS services and water.
Participation in the Lumberjack Days Parade with multiple crews and fir apparatus.
~
~
~
~
31
Left - Boats fill the river in
anticipation for the eveni g
concerts.
Right - Fireworks display is inspected by
SFD staff for code compliance and safety.
Left - SFD provided EMS standbJ{
throughout the Stihl Timbersport
Series World Championship
Competitors compete in the boo
run finals.
Right - SFD staff work in the park to
provide EMS andfire response.
--===---
COMMUNITY EVENTS & VOLUNTEERING
The Stillwater Fire Department devotes hundreds of hours each year to community events, volunteer
opportunities and fundraising. Personnel live and work in the community they serv~ and proudly
represent the City and Department at numerous venues. Here are some of the highlights Ifor 2007.
~ National Night Out
~ Calendar Fundraiser
~ Summer Tuesdays
~ School Patrol Picnic
~ Big Truck Extravaganza
~ Cub Foods Community Day
~ Special Olympics Basketball
~ St. Mike's Fun Fest
~ Salvation Army Bell Ringing
~ Stillwater Criterium Bike Race
~ Fight The Fire 5K
~ Santa Escort after Thanksgiving
~ Stillwater Elks Christmas Tree Sale
Fire personnel distribute smoke alarms andfir
material and talk with neighborhood group
2007 National Night Out.
~ American Cancer Society Relay for Life
~ Liberty on the Lake Fourth of July Community Parade
~ Annual Stillwater Chamber of Commerce Twinkle Parade
Firefighter/Engineer Jon Be I distributes
smoke alarms at Cub Foods COfnmunity Day.
33
Salvation Army Bell Ringing
Right - Firefighter Rob Poutre poses while
bell ringing. SFD assists the Salvation Army
by bell ringing each year during the holiday
season.
Criterium Bike Race
SFD staffed the bike race and provided EMS
to all race participants and spectators.
Annual School Patrol Picnic
Left to Right - Chief Stuart Glaser, Capt in Chris Zeuli,
Firefighter/Engineer Tim Bell and Firefir.hterlEngineer
Jon Bell stand with the winning reci ients of bikes
donated by the Stillwater Firefi hter's Relief
Associationfor the school patrol picnic.
34
ApPARATUS INVENTORY
The Stillwater Fire Department maintains an inventory of high quality apparatus read to respond to
an emergency on a moments notice. All the apparatus is maintained and checked daily y the on-duty
crew. Any major repairs or required maintenance is coordinated through the maintenan e captain who
schedules, documents and ensures the equipment is in sound working condition.
Stillwater Fire's apparatus inventory consists of:
6105
6106
6107
6108
6109
6110/
6111
6112
Heavy Rescue Truck
1989 Ford L8000 Chassis Heavy Rescue Vehicle. 6105 carries a compliment of rescue
tools for extrication, high angle, ice/water rescue, cribbing stabilization,1 EMS/first aid
equipment and is a support vehicle used for dive/water rescue and air cascade system
for on scene breathing apparatus filling, as well as a rehabilitati6n station for
firefighters at emergency incidents.
Water Tanker
1989 Ford L9000 Chassis Water Tanker. 6106 carries 1,800 gallons of water for rural
firefighting applications and water shuttling operations. 6106 is capab e of pumping
300 gallons per minute from a power take off driven pump.
Quick Attack Pumper
2004 Ford F550 crew cab, 4x4 chassis w/ 6.0L V-8 diesel engine. 6107 carries 250
gallons of water, 30 gallons of class A foam, portable front and rear +nch, portable
rescue tool, air reel, on-board generator and has a CAF's (Compressed Air Foam)
system. 6107 also carries EMS/first aid equipment, AED and te6hnical rescue
equipment.
Rescue/Engine Company
1996 Pierce Lance Chassis Rescue/Engine Company. 6108 is a Rescue/Engine carrying
500 gallons of water, hoses, ladders, ventilation equipment, 1,750 gallbn per minute
single stage pump, water rescue, high-level rescue, EMS/first aid equipfuent including
an automatic external defibrillator (AED) and an electric powered Hurst ~xtrication tool
along with attachments.
Engine Company
1986 Ford L9000 Chassis Engine Company. 6109 carries 500 gallons of water, hoses,
ladders, ventilation equipment, and a two stage 1,250 gallon per minute Ipump used for
structural firefighting applications. j
4x4 Grass Rigs
2007 Ford F350 4x4 Grass Trucks. 6110/6111 both carry 150 gallon of water and
I
have 8 gaBon foam tanks, wildland firefighting equipment and a 150 gallon per minute
pump with a booster hose and hand lines for wildland/grass firefighting a~plications.
105' Heavy Duty Aerial Ladder
2002 Pierce Dash Chassis Heavy Duty Aerial Ladder. 6112 carries a 105' steel ladder
with a pre-piped waterway, 500 gallons of water, 1750 gallon per minJte single stage
pump, hoses, ground ladders, ventilation equipment and the capability of all wheel
steering.
35
6113
6114
10' Zodiac Boat
Zodiac Boat. SFD maintains one Zodiac rescue boat for water rescue situations on
small ponds or lakes with no access. The Zodiac boat is light and majeuverable for
access to hard to reach ponds and ice rescue situations.
16' RescueOne Boat
2007 RescueONE Boat. 16.5' x 6.5' aluminum rescue boat, 40h.p. Mercury engine,
command console with steering, seat and engine controls, dive platforni and light bar
mount. This vehicle will be used on lakes and the river for dive 01 erations, fire
suppression and rescue.
6115 Suburban Utility Vehicle
1993 Chevrolet Suburban. 6115 is used for transporting crews and equipment to
emergency scenes and emergency medical calls.
6116 Special Operations Trailer
2004 }4' Haulmark Trailer. 6116 is used for fire prevention and life safe~ activities as
well as support operations during incidents. The trailer contains fire invdstigation tools
and equipment and can be used for many different purposes as necessary.
6118 Chief's Command Vehicle
2002 4x4 Chevrolet Tahoe. 6118 is equipped as a command vehicle for fire officers to
manage emergency incidents. An incident command board, accountabili I board, EMS
first aid kit, hazardous materials reference procedures, maps and conta t information
are readily available for use by the incident commander.
6119 Deputy Chief's Vehicle
2001 4x4 Chevrolet Blazer. 6119 is assigned to the Deputy Chief of the Department and
is available for response to and from emergency scenes.
I
Above - SFD 's new 2007 RescueONE Connector boat with 40 hp. e gine,
trailer, dive platform and command console.
36
STILLWATER FIRE DEPARTMENT 2007
Professionalism, Respect, Integrity, Dedication, Excellence -
I
TEST YOUR SMOKE ALARM
.. STILLWATER fiRE DEPAR~MENl
'" 651-351-49~3
37
2007 was a year of continuea growtli ana opportunity for tlie St'. water Pire
(])epartment. }l total of 1,498 caffs for service were answerea 6y SP(]) pe "Sonne[ rrTie
aadition of several new pieces of equl'pment ana on-goino continui eaucation
improvea safety for 60tli response personnel ana tlie citizens served:
What aoes 2008 have in store for tlie (])epartment ana communities protectea? (jJutfget
constraints ana tlie ever increasino request for services will cha{{enoe tlie fvepartment
~ never 6efore. rrTie addition of tlie 9dilf6rooR..liousing aevefopment, tlie upgraae of
County CR,paa 15 to a four fane liigliway, tlie upcomino CJW1u6Cica~ :National
Convention, afono witli numerous otlier special events will continue tlie increasea
aemana for services on tlie (])epartment ana its personne[
Stif[water Pire is proud of tlie services provUfea ana will continue tp serve our
community witli p.~I.(]).P,.: CFrofessionaEism, ~spect, Integrity, (])eaication ana
~elIence!
Stillwater Pire q)epartment
216 :Nortli Pourtli Street
Stillwater :Minnesota 55082
651.351.4963
www.cistillwater.mn.us
38
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2008-32
1 ST Line/Leewes Ventures LLC
3M
Ace Hardware
Air Down There
Ancom Communication, Inc.
Ancom Technical Center
Aspen Mills
AT&T
BCA BTS
Board of Water Commissioner
C & T Hockey Products, LTD.
Cardinal Tracking, Inc.
Carquest Auto Parts
Cartridge World
CA TCO Parts and Service
COW Government, Inc.
Chemsearch
City of Woodbury
Clark, Luann
Coca-Cola Bottling Company
Cub Foods
Denny Hecker's Auto Connection
Elite Sportswear
Fastenal Company
Fixmer, Don
Frank Madden & Associates
Fury Dodge Chrysler
G & K Services
Galles Corporation
Glewwe Doors
Gopher Bearing
Gopher State One Call, Inc.
Grand Prix Vending
Greeder & Mondor Electric Co.
Hennepin Technical College
Holiday Credit Office
I T L Patch Co., Inc.
Ice Skating Institute
Kirvida Fire
Lakeview Hospital
League of MN Cities Ins. Trust
League of MN Cities Insurance Trust
Lehmicke Construction Inc
LSA Design, Inc.
Mac Queen Equipment Inc.
Magnuson Law Firm
Menards
Meredith, Nathan
Concession Supplies
White Sign Sheeting/Reflective Stickers
Equipment Repair Supplies
Minor Fire Equipment
Headset Station W/PTT
Repair Motorola Radio
Uniforms
Telephone
Intoxilyzer 5000 Recertification Class
Hydrant Repair
. Blank Green Non-Marking Pucks
TickeTrak License & Customer Support
Equipment Repair Supplies
Cartridge Refill
Equipment Repair Supplies
Minor Computer Equipment
Opti-KiII/Chemicals
WC Special Response Team
Cleaning At Public Works/City Hall
Soda For Concessions
Concession Supplies
Vehicle Repairs
Over/Boot Stockings/Concession Supplies
Miscellaneous Shop Supplies
DVD Disks
Services Rendered Through 02/19/2008
Vehicle Repairs
Uniform Cleaning/Janitorial Supplies/Mats
Styrofoam Cups
15 Hollow Metal Door Frames/Lily Lake
Equipment Repair Supplies
February Billable Tickets
Fancy Lollipops/Concessions
Various Electrical Work
2008 School Safety Conference
Diesel Fuel for Rec Center
Emblems & Badges
Show Endorsement
Vehicle Equipment Repairs
Legal Blood Draw
Quarterly Workers Compensation Insurance
LMCIT Claim # 11047648
Plowing of Rec Center Lot
Stillwater Parking Ramp Phase 1
Sweeper Repair Parts
Prosecution
General Supplies
Tuition Reimbursement
53.20
744.79
207.45
34.06
377.00
293.50
875.89
127.36
200.00
43.38
1,050.00
2,567.90
134.49
53.24
90.77
249.82
2,841.11
2,900.00
1,057.50
1,661.89
197.36
113.09
474.32
255.19
10.64
48.00
469.13
3,753.50
35.66
2,600.00
560.56
113.1 0
96.50
2,695.00
100.00
88.17
166.09
25.00
189.00
40.00
38,697.50
500.00
578.00
24,964.09
1,737.95
8,973.33
28.40
1,035.00
EXHIBIT" A" TO RESOLUTION #2008-32
MN Dept of Transportation
MN Office Of Enterprise Technology
MN State Fire Marshal
Office Depot
OnSite Sanitation
Onvoy
Paramount Sk8s, Inc.
Plant Health Associates
Polar Chevrolet & Mazda
Pomp's Tire Service Inc.
REACH Sports Marketing Group, Inc.
Red Horse Truck Body & Hoist L
Riedell Shoes, Inc.
River Valley Printing Inc.
Sprint PCS
St. Croix Boat & Packet Co.
St. Joseph Equipment
Streicher's
Sun Newspapers
SWIWC Service Cooperatives
Toll Gas & Welding Supply
US Bank
Viking Industrial Center
Volunteer Firefighters Benefit
Watson Company, Inc.
Page 2
2008 Vehicle Inspection Decals
Wide Area Network Usage
Child Care/Adult Care Services Fire Code Training
Office Supplies
Portable Restroom Rental
Telephone
440 - Polished Blades/Concessions
Professional Services
2008 Chevrolet Silverado 3500HD 4X4
Tires
2 LCD Display Screens/Rec Center
Cutting Edges For Plows
Skates for Resale/Rec Center
Printing of Warning Citations/Case Jackets
Monthly Cell Phone Charges
February 2008 Arena Billing
Vehicle/Equipment Repair Supplies
Ammunition
Publications
Retiree Health Insurance/Cobra
General Supplies
Administration Fees
Safety Equipment
Fire Fighter Insurance 2008
Concession Supplies
20.00
140.83
22.00
199.11
113.96
505.56
279.50
846.00
21,998.58
493.33
2,112.02
1,385.57
99.45
774.26
490.59
57,953.91
231.77
990.23
2,814.18
42,311.50
26.01
750.00
48.16
1,395.00
156.52
Raleigh Lines, Inc
dba STILLWATER TROLLEY COMPANY
400 NELSON ST.
STILLWATER, MN.55082
PHONE 651.430.0352
www.stilIwatertrolley.com
March 7, 2008
To the Stillwater City Council:
It is my understanding that my parking permit for two spaces in downto n
Stillwater has come up for renewal. I would appreciate being able to co tinue
this arrangement and sincerely hope that we can maintain the existing a nual fee
due to the continuing high cost of fuel and insurance.
Sincerely I
~~\
Robert aleigh
President
Raleigh Lines, Inc.
Dba Stillwater Trolley Company
Contract Nu ber: 08-01 Stillwater
2008 SERVICE AGREEMENT
BETWEEN
W ASIDNGTON CONSERVATION DISTRICT
AND THE CITY OF STILLWATER
A. PARTIES
This Agreement is made and entered into by Washington Conservation District, (WCD), and t e City of Stillwater.
B. PURPOSE
WHEREAS, the City of Stillwater has requested assistance from the WCD to implement the policies specified in
MINN. STAT. SS 103A.206 and 103D.201; and
WHEREAS, the WCD is authorized to enter agreements to provide such assistance pursuant 0 MINN. STAT. SS
103C.331, SUBD. 3 and 7 and 103D.335, subd. 21.
NOW, THEREFORE, the parties agree as follows:
C. TERM OF CONTRACT
The term of this agreement shall be from January 1, 2008 to December 31, 2008 unless ex ended or terminated
earlier as provided herein.
D. SCOPE OF SERVICES
The WCD will perform all services and furnish and deliver work products generally de cribed the attached
Exhibits.
E. COST
In full consideration for services under this agreement, the WCD shan charge the City of Still ater for its services
at the rate set forth in Section F. Costs for services for activities detailed in the attached Exhi it include:
Exhibit A: Water Monitoring - $6,622
Any additional costs for special studies or capital projects must be set forth in a writte amendment to this
Agreement.
F. BILLING RATE AND PAYMENTS
1. Services in Exhibit A are billed on a lump sum basis for services and on an ac al cost basis for lab
and project expenses and is estimated at $6,622 unless written notification is pr vided and otherwise
authorized by the City of Stillwater.
2. Invoices for Exhibit A will be sent on a quarterly basis and will include and proje t expenses
3. Invoices are payable by the City of Stillwater within 60 days.
4. Office supplies, normal office reproduction expenses, and transportation are in luded in the hourly
. rate. Other expenses are to be reimbursed at actual cost.
G. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS
During the performance of this Agreement, the WCD agrees to the following:
No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance,
criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or
be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all
applicable federal and state laws against discrimination including the Civil Rights Act of 1964.
H. STANDARDS
The WCD shall comply with all applicable Federal and State statutes and regulations as well as local ordinances
now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of
this contract effective the date of receipt of the Notice of Cancellation.
I. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the
WCD's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota
1984, Section 13.01, et seq. Or any other applicable state statutes and state rules adopted to implement the Act, as
well as state statutes and federal regulations on data privacy. The WCD agrees to abide by these statutes, rules and
regulations and as they may be amended.
J. AUDITS, REPORTS, AND MONITORING PROCEDURES
The WCD will:
1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of
the Agreement.
2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized
representatives at. any time during normal business hours, and as often as they may deem reasonably
necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books,
documents, papers, records, etc., and accounting procedures and practices of the WCD which are
relevant to the contract.
K. INDEMNITY
The WCD and the City of Stillwater mutually agree, to the fullest extent permitted by law, to indemnify and hold
each other harmless for any and all damages, liability or cost (including reasonable attorneys' fees and costs of
defense) arising from their own negligent acts, errors or omissions in the performance of their services under this
agreement, to the extent each party is responsible for such damages and losses on a comparative basis of fault.
Parties agree to provide proof of contractual liability insurance upon request. This paragraph does not diminish,
with respect to any third party, any defense, immunity or liability limit that the WCD or the City of Stillwater may
enjoy under law.
L. INDEPENDENT CONTRACTOR
It is agreed that nothing herein contained is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as constituting the WCD as the agent,
representative, or employee of City of Stillwater for any purpose or in any manner whatsoever. The WCD is to be
and shall remain an independent contractor with respect to all services performed under this Agreement.
The WCD represents that it has, or will secure at its own expense, all personnel required in performing services
under this Agreement. Any and all personnel of the WCD or other person, while engaged in the performance of
any work or services required by the WCD under this Agreement, shall have no contractual elationship with the
City of Stillwater and shall not be considered employees of the City of Stillwater.
M. MODIFICATIONS
Any material alteration or variation shall be reduced to writing as an amendment and signe
alteration, modification, or variation deemed not to be material by written agreement of the
Stillwater shall not require written approval.
N. MERGER
by the parties. Any
CD and the City of
It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the
term of the Agreement by a writing under Paragraph M above concerning a non-material ange, and that this
contract supersedes oral agreements and negotiations between the parties relating to this subj ct matter. All items
referred to in this contract are incorporated or attached and deemed to be part of the contract.
O. TERMINATION
Either the WCD or the City of Stillwater may terminate this Agreement with or without caus by giving the other
party thirty (30) days written notice prior to the effective date of such termination. If t City of Stillwater
terminates this Agreement, it may specify work to be performed by the WCD before termin ion is effective and
shall pay the WCD for services performed by the WCD up to the time specified for termi ation. If the WCD
terminates the Agreement, it will not be compensated for part completion of a task exc t to the extent part
completion has value to the City of Stillwater.
P. OWNERSIDP OF,DOCUMENTS AND INTELLECTUAL PROPERTY
All property of the City of Stillwater used, acquired or created in the performance of work der this Agreement,
in<;luding documents and records of any kind, shall remain the property of the City of Stil water. The City of
Stillwater shall have the sole right to use, sell, license, publish, or otherwise disseminate any roduct developed in
whole or in part during the performance of work under this Agreement.
2008 SERVICE AGREEMENT
BETWEEN
W ASIDNGTON CONSERVATION DISTRICT
AND CITY OF STILL WATER
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers.
APPROVED:
CITY OF STILL WATER
WCD
BY:
Date
BY:
Board Chair
Board President
Date
BY:
Date
BY:
WCD Manager
Secretary
Date
Approval as to form and execution:
Date
EXHIBIT A:
WASHINGTON CONSERVATION DISTRICT
WATER MONITORING SERVIES
Lily Lake
Plan Recommendation
Measure internal phosphorus release in Lily Lake
Monitor water quality in Lily Lake
Activity
Labor Lab Total
Lily Lake Surface and Hypolimnion Water Quality Sampling 14x1yea
S I ,698 S850 S2,548
Monitor water quality in Brick Pond
Brick Pond Surface WQ Sampling 7xJyear (Costs paid thru MSCWM )
so
so
so
McKusick Lake
Plan Recommendation
ID Phosphorus source between Long and Diversion
lD Phosphorus source between Annexed Area and Diversion
Activity
Water Quality Grab Samples at 3 Locations between Long and Diversi n
(Costs paid by BCWD)
Labor Lab Total
$0 $0 SO
Measure internal phosphorus release in McKusick Lake
Sediment Cores to determine sediment phosphorus release rates
$874 $3,200 $4,074
Monitor water quality in McKusick Lake
cKusick Lake Surface WQ Sampling 14x1year (Costs paid Ibru MSCW
$0
SO
$0
STAFF REQUEST ITEM
Department: Parks
Date: March 12 2008
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase the following items for the Public Works Ballfield as requ sted by
the St. Croix Valley Baseball Association in 2007.
Fence Cap $ 446.13
Windscreens $1,261.00
Bleachers $1,555.00
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associat d with
this request and the proposed source of the funds needed to fund the r quest)
Total: $3,262.13 plus tax
Purchases were not made in 2007 due to no storage room over 2007-08 winter onths.
These items were budgeted under C/O park improvements 2007 carryover.
ADDITIONAL INFORMATION ATTACHED Yes
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CI
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGU
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN TH
COUNCIL MATERIAL PACKET.
Submitted by:
Date: '3 - \") 0'6
No ~
RESOLUTION NO. 2008-
RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS ND
ORDER RELATED TO THE DENIAL OF A PLANNED UNIT
DEVELOPMENT AMENDMENT FOR SETTLER'S GLEN 8TH
ADDITION
CASE NO. 08-03
WHEREAS, based upon direction given by the City Council, the City ttomey has
drafted Findings of Fact, Conclusions of Law and Order in support of the decisi n to deny a
Planned Unit Development Amendment requested by US Home Corporation; and
WHEREAS, the City Council has given full consideration to all the evide ce presented
and due consideration, resolves as follows:
1. That the Findings of Fact, Conclusions of Law and rder attached
hereto as Exhibit "A" regarding supporting the decision to deny the Planned Unit
Development Amendment are hereby accepted and adopted.
Adopted by affirmative vote of all the members of the City Council on e 19th day of
February 2008.
CITY OF STILL WATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, Clerk
~
'.
STATE OF MINNESOTA
CITY OF STILLWATER
COUNTY OF WASHINGTON
BEFORE THE CITY COUNCIL
In Re: The Application of US Home Corporation
Case No. 08-03
FINDINGS OF FACT
CONCLUSIONS AND
ORDER
The City Council convened a Public Hearing at approximately 7:00 p.m. on February 4,
2008 at the Council Chambers in City Hall on the Application of US Home Corporation
("Applicant") for approval of a minor amendment to their Settler's Glen Planned Unit
Development (PUD) to allow a different house style on Lot 1, Block 2, Settler's Glen 8th
Addition than was approved with the Final PUD pursuant to Resolution No. 2005-170.
At the Hearing, the City Council considered the Planning Commission recommendation
and the Staff Report prepared by City Staff for the Application, which included the documents
referenced on Exhibit "A".
NOW, THEREFORE, based upon the documents that have been made a part of this file,
upon the testimony of all those who offered it, and upon all the files, records and proceedings
herein, the City Council makes the following:
FINDINGS OF FACT
1. The Site is legally described as Lot 1, Block 2, Settler's Glen 8th Addition. The
property has been assigned a property identification number of 19.030.20.43.0041 by
Washington County.
2. The Site is located within the Settler's Glen neighborhood. The neighborhood is
being developed by the Applicant pursuant to a Concept PUD permit approved by the City of
/'
Stillwater in 2000. Since that date each phase of the development has been approved
individually pursuant to the terms and conditions of final plat resolutions and development
agreements.
3. The Site is located within Settler's Glen 8th Addition, which was ap roved by the
City Council on August 2, 2005 pursuant to Resolution 2005-170. The developm nt agreement
for Settler's Glen 8th Addition referenced the conditions of approval contained with n Resolution
2005-170.
4. One of the concerns associated with development of Settler's Gle 8th Addition
was that the subject lot juts out into the nature preserve area along Br wn's Creek.
Consequently any home on this lot would have an impact upon the views of and v ews from the
nature preserve. In addition it would have an impact on the experience of hik rs using the
abutting nature preserve trails. To minimize these impacts, the design of the ho e on the Site
(referred to in Resolution 2005-170 as Lot 13, but subsequently identified in the fi al plat as Lot
1, Block 2, Settler's Glen 8th Addition) was limited to a one story design. This I itation was
specifically stated in Condition 1 of Resolution 2005-170 and referenced in the development
agreement for Settler's Glen 8th Addition.
5. The Applicant no longer builds the one story home in the Stillwate area market.
Therefore, the Applicant requested consideration of an amendment to the lanned Unit
Development permit, Resolution 2005-170 and development agreement to allo a different
home design than was required by Condition 1 of Resolution 2005-170.
6. The two story house requested by the Applicant will have a gr ater massing
presence on the trail as well as on views of and from the nature preserve than the 0 e story house
approved for the Site.
-2-
7. One of the trails in the nature preserve follows along both sides of the Site that jut
out into the preserve area. The massing of the two story house would dominate the view of a
trail user as the trail follows around the home. The one story home that was approved for the
Site would not have the same magnitude of visual dominance.
8. On January 14,2008 the Planning Commission held a public hearing to consider
the requested amendment, at which hearing it was acknowledged that the requested two story
house design would have a greater massing impact upon the abutting nature preserve area.
CONCLUSION OF LAW
1. That this matter was properly before the City Council pursuant to the procedure
set forth in the City Code.
2. That based upon the findings, the proposed Planned Unit Development
amendment will be a detriment to the natural setting of the adjacent property, will frustrate the
purpose of a major element of the Planned Unit Development permit, and violate the spirit of the
Comprehensive Plan's vision for the Brown's Creek Nature Preserve Area.
ORDER
IT IS HEREBY ORDERED
1. The PUD amendment is hereby denied.
Adopted by unanimous vote of the City Council this 18th day of March 2008.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, Clerk
- 3 -
EXHIBITS
A. Planning Report dated February 1, 2008
B. Location map
C. PUD Amendment application submittal materials
-4-
MEMORANDUM
To: Mayor and City Council
From: Shawn Sand:t~irector of Public Works
Date: March 6, 2008
RE: Weed and Algae Harvesting
DISCUSSION
At a previous council meeting, staff was directed to research what other communities a e doing as
far as treating algae and/or weeds in their lakes. Below is a table of communities that v ere
contacted and what action if any is done.
Community Treat weeds Treat aleae Comments
Bumsville Yes Yes Crystal Lake- curly eaf pondweed
harvested annually in the spring. Will only
treat algae if present vhen harvesting in this
lake
Early Lake- associat on pays for copper
sulfate treatment for 19ae
Oakdale No No
Maplewood No No
Eagan Yes No Owns a harvester, us d primarily on four city.
lakes.
Minnetonka No No
Eden Prairie Yes Yes Only in areas used fo public access
(beaches, docks, etc.)
White Bear Lake No No Birch Lake- Associa tion owns harvester
City is aware of anotl er association that
treats pond for algae
Woodbury No No
North St. Paul No Yes. Silver Lake- Joint c( st participation with
City, DNR, Lake ass ciation and Watershed
District
Bloomington No No
Forest Lake . Yes No City owns 2 harveste s to operate on Forest
Lake-Funds for 2008 was eliminated. But
funds may be
Arden Hills No No
Pine City No No Pokegama Lake- A~ sociation pays weed
harvesting
Plymouth Yes No Medicine Lake- Cit) has begun a 5-yr pilot
program herbicide trc atment for curlyleaf
pondweed. Eurasian \.1ilfoil is harvested in
other lakes
------- ------ - ----- ----------
February 8, 2008
Honorable Wally Milbrandt Councilman
City of Stillwater
City Hall
216 N 4th Street
Stillwater, MN. 55082
Subject: 2008 Summer Algae Growth on lake Mckusick
Dear Councilman,
We own a town home at 840 Towne Circle in the Towne at Oak Glen Home Owners Assoc ation. We
have a view of Lake McKusick out of every window in our home along with ten other horn s in our
Association that have the same view.
I want to thank you and the City Council for harvesting the lake the last two summers. Las summer the
lake looked the best it has looked in several years. Some people started to use their boats again for
pleasure and some for fishing. The lake is starting to look like and become the asset that i is to the City
of Stillwater.
I understand the City Council is considering letting a consulting contract to study the lake or a solution
to the problem. I agree I think there is a solution to the problem and I think it would be m re cost
efficient long range. However studies usually take a lot of time.
I want to ask you and the City Council to please continue to harvest the lake while you ar studying the
problem. The lake will continue to look better each year and will get used more for recre ion.
Sincerely
~n
840 Towne Circle
Stillwater, MN. 55082
Cc: R. Olson
D. Pritchard
D. Elliott
S. Sanders
MEMORANDUM
TO:
Mayor and City Council
Torry Kraftson, Assistant City Engineer ;[f:\ i\
FROM:
DATE:
March 14,2008
RE:
Assessment Policy Presentation
A draft revision to the assessment policy was presented at the March 5th Counci meeting.
One of the items included in the policy was a proposed increase to the assessme t rate for
street and sidewalk projects. The policy introduced a proposed revision from a 0%
resident share to a 70% resident share. The purpose of the increase would be to improve
the long term outlook of the City's infrastructure.
The attached presentation provides data, analysis and recommendations to assis the
Council in the decision making process. If you have any questions or comments prior to
the meeting, please feel free to give me a call (430-8831) or send an email
(tkraftson@ci.stillwater.mn.us ).
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To: Mayor and City Council
~
From: Shawn Sanders, Director of Public Works
Date: March 1 4, 2008
Re: Public Works Seasonal Workers Justification
DISCUSSION:
Each year the Public Works Department hires seasonal employees during the s er
between May and August. As you know every summer, activity in the City incr ases on
our streets, in our parks and in the downtown area. Summers are typically the b st
opportunity to complete maintenance on parks, streets and utilities that cannot e
completed during the winter and spring ofthe year. We typically hire eight emp oyees for
the Parks, Sewer and Streets Department to assist and "fill in" as needed when e full-
time employees are on vacation. The budgeted amount is $60,000 with each ind'vidual
department (street, sewer and parks) responsible for the salaries. In comparison eight
seasonal employees work the hours equivalent of2 full time employees at the s ary of
one fulltime employee. Seasonal employees allow the department to get more ork done
during the summer in our parks, streets and sewers, to meet the needs of our res dents and
tourists in the City
Parks Department
There are six fulltime employees in the Parks department responsible for the m 'ntenance..
of 34 city parks, this includes six new parks that have been added in the last six years.
With seasonal employees, two full time employees are assigned to mowing the arks, one
assigned for trash pickup, while the other three are assigned to address other d ly task
such as trail maintenance, playground maintenance and inspection, ball field
maintenance, park upkeep, etc. Seasonal employees assist on all these tasks suc as hand
mowing, weed whipping, weeding flower beds, trash pickup graffiti removal. ithout
seasonal employees, daily or weekly tasks in the parks would be delayed or not done in
order concentrate on the important task in the parks. Seasonal employees are us d in new
parks such as Teddy Bear Park and Washington Square which require addition services
that require additional care including locking up and clean up between reservati ns. Use
of seasonal employees for these two parks gives the city the capability to adjust their
schedules so that they are available for cleanup and maintenance on nights and eekends
without any extra compensation.
Streets Department
The city has 85 miles of streets to maintain and repair, and nine (9) full time e ployees.
Work in the summer for the street department is primarily street sweeping (one full time
employees), tree trimming (2 fulltime employees) and street repairs (six full ti e
'"
employees). Seasonal employees allows the department to split up into multiple crews
for crack filling, pot hole filling and road patching. With the help of seasonal
employees, the amount of bituminous placed for patching of potholes and streets has
doubled in the period since 2003 and 2004 when seasonal employees were cut form the
budget.
Sewer Department
The sewer department has three fulltime employees. Two of the employees spend the
majority of the summer months cleaning and televising Y4 of the sewer lines in the City.
The other fulltime employee works with The two(2) seasonal employees the department
hires, assist the other employee in maintaining our 13 lift stations, in preventative
maintenance on the lift stations, in repairing manhole castings as part of the city's
Inflow/Infiltration reduction program and in repair damaged or failing catch basin
manhole.
SEASONAL EMPLOYEES - Public Works
2007 2006
Number of Employees 9 8
Total Number of Days Worked 560 508
Total Number of Hours 4424.5 4265
Parks
Ballfields 11.5 9
. MowlTrim 961 1130.5
Mulch 136 15
New Construction 68 215
Paint 110 12
Rake or Sweep 70.5 0
Special Events 75 7
Trash Pickup 592.5 290
Watering 96.5 0
Weeding 261.5 258
Total 2382.5 1936.5
Streets
BrushITree Trimming 314 452
Crack Filling 106 120
Curb Repair/Fill 13.5 14
Pot Hole Repair 500.5 630
Sign Maintenance 81 116
Street Sweeping 31 85.5
Total 1046 1417.5
Sewer
Catch Basin Cleaning 151 110.5
1/1 89 31
Lift Station Check 211.5 140
Sewer Jetting 190.5 185
Sewer Televising 126 32
Total 768 498.5
General
ClasseslTraining 56.5 37
Clean Shop 26 101.5
Equipment Repair 110 155
Miscellaneous 35.5 119
Total 228 412.5
MEMORANDUM
Date:
To:
Cc:
From:
March 6, 2008
Stillwater City Council Members
City Administrator Larry Hansen
Chief John Gannaway
Subject: Justification of Seasonal/Part- Time Employees
Please consider the following memorandum as the Police Department's justific tion for
hiring three (3) seasonal/part-time Community Service Officers and several (w usually
hire between 4-6, depending on how many applicants we receive) Parking Atte dants.
Community Service Officers: We hire three Community Service Officers (C O's) each
spring. This hiring began as the replacement for one full-time hiring for sworn officer
position. One of the positions is funded from Downtown Parking.
As you know, the dynamics of Stillwater completely change during the summe months,
and this is certainly no exception for the Police Department. Our activity level ses
substantially, and many times our officers will respond continuously to calls fo service
throughout their shifts, both day and evening. They will sometimes have to pri ritize, or
what we call 'stack', calls for service when multiple calls for service arrive
simultaneously, meaning the more serious the call, the sooner it is responded t .
Sometimes officers are unable to timely respond to calls for service that are co sidered
'routine'. Some of these calls could be: animal complaints; vehicle lock-outs; d traffic
control requests. These calls are important to those that call, and it is importan for us to
respond, but they potentially could not be responded to in a timely fashion.
This is where CSO's respond. They handle many calls for service throughout t e
summer, often what we would call courtesy calls or quality oflife calls. They Iso check
and lock parks and bathrooms. When they are not responding to calls for servi e, their
secondary duty is parking enforcement, as parking issues rise dramatically duri g the
summer months. Without additional parking enforcement, downtown parking ssues
would increase and complaints would increase. So CSO's do help justify their position
through revenue generation in the form of parking enforcement. The part-time CSO's
wrote parking tickets in 2007 that generated $25,000 in fine revenue. It costs
approximately $20,000 in salary for each CSO.
CSO's are also a cost -saving measure. A quick count reveals a minimum of fourteen (as
you know, more events pop up during the year) events that occur in Stillwater in which a
law enforcement presence is needed. We use CSO's at all of these events, sometimes
using them exclusively. Assigning a sworn officer to a four-hour event would cost the
City $180 (excluding benefits). Assigning a CSO would cost $65.
Parking Attendants: The Parking Attendants we hire are funded completely by the
Downtown Parking Fund. They mostly monitor the 'pay' parking lots and insure
compliance with the payment box by directing persons to the pay machine and how to
use it. They also give information those using the parking lots in the form of directions,
places to go, and other helpful information. Without the Parking Attendants, it is my
understanding that during peak summer times the parking lots would evolve into
quagmIres.
Memorandum
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 03/10/2008
Re: Downtown Parking Commission
Reviewed by: Larry Hansen, City Administrator & Dave Magnuson, City
As you may be aware, we are still having trouble getting members for the Dow town
Parking Commission. Staff has continued to advertise on the City's website a d in the
newspapers. At the February 4 meeting, it was suggested to contact the Cha ber to assist
in the advertisement through its membership, which has been done. The resu is that staff
has only received one application from a resident. Under current resolution we already
have two residents on the commission). Current members are Kevin LaCasse (downtown
business), Dan Korte and Mike Rice (residents) and Council representative R bert Gag,
therefore we are still short three members.
Also at that meeting it was brought up that maybe the structure of the commis ion would
need to be changed, such as not limiting five members to being downtown bu iness
owners or property owners, and open it up to also include more residents of th City
(currently only two can serve).
I have attached a draft resolution for your review with the changes regarding embership
of the commission, the addition of a Council representative, and housekeepin changes to
reflect how the commission is currently operating.
ACTION REQUIRED:
Review and discuss the attached draft resolution and if Council wishes to ado t the
resolution they should pass a motion adopting Resolution 2008-_, RESOLU ION
AMENDING RESOLUTION NO. 92-249 ESTABLISHING DOWNTOWN PAR ING
COMMISSION AND BYLAWS.
RESOLUTION AMENDING
RESOLUTION NO. 92-249
ESTABLISHING DOWNTOWN PARKING COMMISSIO
AND BYLAWS
PURPOSE
The Downtown Parking Commission is established to oversee the develo ment and
implementation of the Downtown parking plan. This includes planning for 10 g-range parking
lot improvements and day-to-day regulation of public parking spaces.
COMPOSITION AND SIZE OF COMMISSION
There It is hereby established a City of Stillwater Downtown Par ing Commission
hereinafter referred to as the "Commission" which shall consist of seven (7 voting members
to be appointed by the Mayor, with the advice and consent of the City ouncil.--1=-R&
Public Works Director, or his designee, Tt-he Chief of Police, or h s designee,
and the Community Development Director shall be ex-officio and ann-voting
members of the Commission.' .
Stillwater. Of the seven (7) Commission members, one member s all be a
Council representative, which shall be a voting member of the ommission.
Six members shall be either Downtown business owners or do ntown
property owners or residents of the City .
,
Downtown parkingParking. Commission members shall serve for twa th ee-year terms.
The initial appointments to the Commission shall be made for the following terms; (1) year
term, (2) Commissioners, (2) year term, (3. Commissioners, and (3) ear term, (2)
Commissioners. Any Commissioner that misses two consecutive mee ings without
notice to the Chairman shall be removed from the Commission.
ORGANIZATION
A Chairman and Vice Chairman shall be elected annually by a majority v te of
Commissioners present at the first meeting of the calendar year. During the absence of the
Chairman, the Vice Chairman shall exercise and perform the duties of the hairman.
DUTIES AND POWERS
The Downtown Parking Commission is advisory to the City Council. It shall ave have no
authority other than that expressly given to it by this resolution,
Page 1 of 3
-+
The Commission shall make recommendations to the City Council egarding the
development of a long term Downtown Parking Plan and day-to-day manage ent of
Downtown public parking.
The Commission shall seek and obtain public comments on parking improvement
projects and changes to parking regulations that may affect businesse , property
owners, customers and residents of the community at large.
The Commission shall explore options for making Downtown parking inancially self
sufficient by setting permit fees and fine rates and exploring methods of fina cing the
construction of new and maintenance of existing parking facilities.
The Commission shall exercise such other functions with respect to Downto n parking
improvements as requested by the City Council.
The Commission shall present to the City Council a yearly report of Commis ion
accomplishments and activities.
DUTIES OF CHAIRMAN
The Chairman shall set the agenda for Commission meetings, with assist nce of
Sta#Police Chief, appoint special subcommittees of the full Com ission and
represent the full Commission when recommendations are made to the ity Council.
STAFFING
The Police Department, Community DevelQpment Department, with th assistance of
the Community Development Public Safety Department and Engineerin IPublic Works
Department, shall provide technical and administrative assistance to the Co mission.
MEETING
All meetings of the Commission shall be open meetings to which the pu lic and press
shall be admitted.
2
Notice of the meeting shall be given as determined by the Commission.
The Parking Commission shall meet as needed as determined by the Commission.
Special work sessions or subcommittee meetings shall be scheduled by t e full
Commission at regular meetings to study and prepare recommen ations regarding
Commission parking matters.
Page 2 of 3
QUORUM
A quorum shall consist of four (4) members of the seven (7) Commissi n members. The
Commission without a quorum shall take no action.
VOTE
All action shall be taken by voice vote. Tie votes with one or more Committ e members
absent shall continue the item to the next regular meeting. Tie votes ith all members
present shall defeat the motion.
REVISION OFOi BYLAWS
The Bylaws may be recommended by the Commission for approval of th City Council.
Note: All approvals are by majority unless none aFe is required by State sta
Adopted by Council this ~18th day of March, 2008.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Page 3 of 3
c$ti Ilwa ter
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~ '"
THE 8IRIHPlACl: Of- MINNfSQfA J
City Council
DATE: March 13, 2008
ITEM: St Croix Boat and Packet Co.
Annual dock permit
COUNCIL DATE: March 18, 2007
REVIEWERS: City Administrator and Community Development Dire tor
PREPARED BY: Michel Pogge, City Planner
BACKGROUND
As a condition of approval for the Special Use Permit issued to the St Cr ix Boat and
Packet Co., an annual review is required prior to issuing a Dock Permit by t e City. The
Annual Dock Permit for the St. Croix Boat and Packet includes a Wharfag Permit for
the Gondola on the St. Croix that uses the public dock for boarding.
The City has received no complaints of substance on the operation or ma ntenance of
the dock areas.
The St Croix Boat and Packet Co. operate six boats from the docks a d provides
transient boat dockage to the general public. Their 2007 trip and passenge counts are
as follows:
St. Croix Boat and Packet Co.
Charters Excursions
Boats Trips Passengers Trips Passengers
Jubilee 1/ 83 7,186 58 4,559
Andiamo 73 2,578 1 0
Anastasia 144 6,385 17 502
Andiamo Showboat 140 11,314 115 7,143
Empress Andiamo 60 8,039 108 13,426
Avalon 52 16,060 59 16,162
Total 552 51,562 358 41,792
The gondola booked 1000+ / - passengers in 2007.
St Croix Boat and Packet Co. Dock Permit
Page 2
.'
i 'I
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The attached 2008 dock permit includes an increase of $50.00 per boat. The resulting
$1,550 per boat represents about a 3/3% increase over 2007. The total fees for all St.
Croix fees for 2008 are $10,850.00. This fee covers seven boats: 4 charter boats
permanently docked here; 2 charter boats that occasionally dock here but normally dock
at the Sunnyside Marina; and one 26' service boat.
PLANNING COMMISSION ACTION
The Planning Commission recommended that the City Council approve the 2008 Dock
Permit.
STAFF RECOMMENDATION
Staff recommends approval of the 2008 Dock Permit.
Attachments: Proposed 2008 Dock Permit
RESOLUTION 2008-
APPROVAL OF DOCK PERMIT FOR ST. CROIX BOAT AND PACKET
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the 008 Dock
Permit for St. Croix Boat and Packet, as on file with the City Clerk, is her by
approved, and the appropriate city staff authorized to sign said 2008 Doc Permit.
Adopted by Council this 18th day of March, 2008.
Ken Harycki, May r
ATTEST:
Diane F. Ward, City Clerk
t,
DOCK PERlYIIT
i
Pursuant to Chapter 48.6 of the Stillwater City Code, the Stillwater City Council ("City")
hereby grants to the SL Croix Boat and Packet Company ("Company") a Dock Permit upon the
following terms and conditions:
1. LOCATION.
The Dock may be maintained in the St. Croix River approximately 150 feet south of East
Nelson Street, on the parcel owned by the City and located immediately south of the
Dock Cafe parcel of land.
2. OTHER RULES.
The company must abide by the rules and regulations and permit conditions of the Corps
of Engineers of the United States Army and the Minnesota Department of Natural
Resources. Any charter or excursion vessels carrying passengers for hire and using docks
must abide by applicable U.S. Coast Guard regulations.
3. NO GAS PUMPS.
No gas pump may be located on the dock.
4. NO DISCRIMINATION.
The Company may not discriminate against any person on the basis of race, creed,
national origin, sex or social status.
5. WATERFRONT REGULATIONS.
The Company must abide by all rules and regulations and restrictions set forth in Chapter
4881 of the Stillwater City Code relative to the waterfront.
6. SPECIAL USE PERMIT.
The Company must abide by the conditions as set forth in the Special Use Permit
(SUP/88-00) issued to Company by the Stillwater City Council, dated July 18, 2000.
7. SCHEDULE OF FEES AND REPORT OF ACTIVITY.
Upon request of the City, the Company must submit a schedule of fees charged for the
general and transient boat docking and a report of summarizing the boating activity for
the year. The activity report must state the number of boating trips made each week and
the number of passengers carried during the week.
8. INSURANCE.
The Company must provide the City with Certificate of Insurance evidencing One
Million/Three Million General Liability Coverage of their operation, naming the City as
an additional insured under the policies as their interest may appear.
9. PUMP OUT PRlVILEGES.
The Company must provide pump-out privileges for marine heads fI r any boater
requesting this privilege at the same rate and fee charged to boats that are oored at the
dock for a fee.
10. INSPECTIONS.
The City reserves the right to request inspections of heads, electrical sys ems or other
unsafe conditions on or about the dock or any vessel moored thereto.
11. USAGE.
The moorage at the dock facilities is limited to four (4) charter and or excur ion boats and
one (1) service boat not exceeding 26 feet in length. Up to two (2) addition I charter and
or excursion boats or vessels may clock/moorage at the dock facilities as pe itted by the
U.S. Army Corp of Engineers and the Minnesota Department of Natural esources for
repairs and/or passenger loading. The Company must accommodate a reaso able number
of public "walk on" passengers and Company must also accompany a reaso able number
of transient boats. In no event must the number of boats or vessels exceed the moorage
limitation containecl in the permits issued by the U.S. Army Corp of Engi eers and the
Minnesota Department of Natural Resources.
12. PERMIT FEE.
The mmual permit fee is $1,550.00 each for the Avalon (a 675 passenger r ar wheeler),
Empress Andiamo (a 325 passenger rear wheeler), Andiamo Showboat (a 1 0 passenger
rear wheeler), Jubilee II (a 200 passenger rear wheeler), and the transient d Company
boat docks. Additionally the company shall pay an annual permit fee of 1,500.00 for
the right to dock, repair at and/or load passengers for the following bats that are
normally moored at Sunnyside Marina: the Andiamo (a 115 passenger side heeler) and
the Anastasia (a 75 passenger rear wheeler). The total permit fee for 2 ~ shall be
$10,850.00. The permit shall also allow a 26.- foot service boat.
13. TRANSIENT BOATS.
Transient boats are defined as vessels that use the dock as a stopover privil ge on a trip
that does not originate from the dock. Transient boats must be limited to dock up not
more than 24 hours per stay. "Bareboat" charter vessels are considered tran ient boats if
the origination of the trip, including loading of passengers, takes place elsew ere.
14. PARKING.
The City reserves the right to request the Company's assistance in assuring that patrons
and guests of the Company will park in a designated municipal parking lot.
15. FIRES.
No person may build a fire in any area of the clocking premises or in any vess I moored at
the dock.
- 2 -
'\
16.
OBSTRUCTIONS.
"
The City does not by granting this permit accept any responsibility for dredging the dock
area or making the dock area free from obstmctions or other hazards to navigation.
17. STORAGE.
The City is not responsible for storage of the docks during the off-season and the
Company must abide by any decision of the City with regard to storage.
18. RESERVATION OF RIGHTS.
The City reserves the right to add or amend these rules when needed to protect the health,
safety and welfare of the City.
19. RIGHT OF ENTRY.
The Company agrees to grant the City a right of entry upon any portion of the City
property upon which the Company has constructed tenant owned improvements for the
purposes of constructing Phase III of the Stillwater Levy Wall project during the year
2008, subject to reimbursement to Company of any expenses associated with moving
tenant owned improvements that are lawfully due to Company and under the Federal
Relocation Standards Act.
20. DURATION.
The duration ofthis permit is from January 1,2008 through December 31,2008.
21. TERMINATION.
This permit may be terminated by the City at anytime it is deemed necessary for the
protection of the public safety, health or welfare or for a violation of any conditions of
this permit.
Dated this
of
,2008.
CITY OF STILLWATER
By:
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
- 3 -
r . ...illYY(lter
~"-~.~ ~~
Administration ". ~
Memorandum
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 03/10/2008
Re: Ordinance update - Garbage & Rubbish
Reviewed by: Larry Hansen, City Administrator & Dave Magnuson, City
Attached is a proposed ordinance addressing two housekeeping issues in the arbage &
Rubbish ordinance.
1. Section 30-1, Subd. 8, "Fees"
This relates to a minimum charge that was charged to residents I they were
absent from the community for 90 days or more.
Waste Management does not charge a minimum charge per our 006-2010
Contract with Waste Management, therefore should be removed rom the
ordinance
2. Section 30-1, Subd. 9. Relief for senior citizens and the disabled.
It has been the City's practice & according to the resolution, rela 'ng to
garbage/refuse rates that there is a reduced rate is available for enior
citizens and the disabled, which is based on a 30-gallon contain r. This item
should be included as part of Subdivision 9.
"
Resolution No. 2007-157
-,
ESTABLISHING A MONTHLY RATE SCHEDULE FOR
THE COLLECTION OF
SOLID WASTE AND RECYCLING
EFFECTIVE OCTOBER 1, 2007 - DECEMBER 31,2008
S . /'
enJor
Type of Service Accounts 30 Gallon 60 Gallon 90 Gallon
Colrection/Disposal
Yard Waste
Recycling
Appliances
Billing
Total Amount
$5.07 $8.11 $10.31 $12.73
$1.59 $1.59 $ 1.59 $ 1.59
$2.54 $2.54 $ 2.54 $ 2.54
$ .42 $ .42 $ .42 $ .42
$ .21 $ .21 $ .21 $ .21
$9.83 $12.87 $15.07 $17.49
The tipping fees on July 1, 2007 are $50Iton. The tipping fees on January 1, 2008 are $55/ton.
All other terms and conditions of the Solid Waste and Recycling Service Agreement between
the City of Stillwater and Waste Management of MN, Inc. January 1, 2006 - December 31,2010
shall remain the same and in full effect.
Adopted this 21 st day of August 2007.
..../
~/-
"/ /"" .'
. Ken Ha i, ayor.
~ .d j()Ac( _
Dia,ne F. Ward, City Clerk
.~
ORDINANCE NO.: 992
AN ORDINANCE AMENDING
STILLWATER CITY CODE ~30-1 SUBD. 8 ENTITLED "FEES'
AND ~30-1, SUBD. 9 ENTITLED "RELIEF FOR SENIOR CITIES AN THE
DISABLED"
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. AMENDING. Section 30-1, Subd. 8, "Fees" of the Stillwater City Code 's amended by
subparagraph as follows:
Residents who will be continuously absent from the city for more t an 90
days and notify the city's contractor, will not be charged during the period
of their absence.
2. AMENDING, Section 30-1, Subd. 9. Relieffor senior citizens and the dis bled
Relief for senior citizens and the disabled is amended as follows:
(1) Reduced rates for senior citizens and the disabled are available if no more than
two people reside within a household and that the head ofhousehol is 62 years
of age or older, or is retired by reason of permanent disability regar less of age.
The senior rate requires the use and is based upon the minimum con ainer (30
gallon) provided by the City's contractor.
(2) The city council may, in its discretion, waive the payment of any ch ges for solid
waste collection when it determines by a majority vote as disclosed y an
application for reJief that not more than two people reside within a usehold and
that the head of household is 62 years of age or older, or is retired b reason of
permanent disability regardless of age, and that the payment of the s lid waste
charges and fees would be a hardship.
(3) Persons seeking relief must make application on a form prescribed y the clerk
setting forth applicant's income and assets at the time of the making of the
application.
(4) Relief granted hereunder will terminate upon the occurrence of any
following events:
a. The death of eligible persons, in that the surviving spouse is not eligible
for the same relief; or
b. If for any reason the city council determines that the payme t of the solid
waste fee is no longer be a hardship.
3. SAVING. In all other ways, the City Code will remain in full force and ef ect.
., f
,
4. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and
publication according to law.
Adopted by the City Council of the City of Stillwater this 1 st day of April, 2008.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
ASSESSMENT NOTICE
NOTICE IS HEREBY GIVEN that the 2008 Open Book Meetings for owners 0 property
located in the City of Stillwater in Washington County, Minnesota, will be held at the following
locations.
Cottage Grove City Hall on Thursday, the 10th of April 2008, 5:00 p.m. - 7:00 p.m.
Oakdale City Hall on Wednesday, the 16th of April 2008, 5:00 p.m. - 7:00 p.m.
Woodbury City Hall on Thursday, the 24th of April 2008, 5:00 p.m. - 7:00 p.m.
Washington County Government Center on Wednesday, the 30th of April 2008, 1:00 p.m - 7:00 p.m.
These meetings are held for the purpose of reviewing and correcting the assessme t of said Real
Estate for the year 2008.
All persons considering themselves aggrieved by said assessment, or who wish to omplain that the
property of another is assessed too low, are hereby notified to appear at an of the ab ve mentioned
meetings, and show cause of having such assessment corrected.
No complaint that another is assessed too low will be acted upon until the person 0 assessed, or
his agent, shall have been notified of such complaint.
Given nnder my hand this ~ day of March, 2008
4.~ ~ @/?2
City Clerk of the City of Stillwater
Memo
DATE:
March 13, 2008
TO:
Mayor and City Council
FROM:
Sharon Harrison~
Finance Director' -\J'"
Interim Financial Reporting
RE:
The attached reports are financial data through the month of February 2008 for the ityof
Stillwater's budgeted funds.
General Ledger
Quarterly Report
iIlwate
User: SharonH
Printed: 03/13/08 14:37:08
Period 01 - 02
Fiscal Year 2008 - 2008
THE BIRTHPLACE OF MINNESOI.l.
~
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100 GENERAL FUND
Revenue
0000
100-0000-3010-0100 Current Property Taxes 6,775,809.00 0.00 6,775,809.00
100-0000- 3010-0120 Gravel Tax 2,700.00 0.00 2,700.00
100-0000-3010-0200 P.LL.O.T. 13,000.00 0.00 13,000.00
100-0000-3010-0300 Miscellaneous Taxes 0.00 0.00 0.00
100-0000-3010-0400 Franchise Fees 423,000.00 0.00 423,000.00
100-0000-3020-0100 Delinquent Property Taxes 0.00 0.00 0.00
TAXES 7,214,509.00 0.00 7,214,509.00
100-0000- 3110-010 1 Cigarette License 6,750.00 0.00 6,750.00
100-0000-3110-0102 Contractor License 6,000.00 4,771.49 1,228.51
100-0000- 3110-0104 Heating Installer License 5,000.00 0.00 5,000.00
100-0000-3110-0105 Liquor License 94,094.00 0.00 94,094.00
100-0000-3110-0108 Taxi Cab License 0.00 0.00 0.00
100-0000-3110-0109 Peddlers License 0.00 0.00 0.00
100-0000- 3110-0110 State License Check 3,000.00 288.25 2,711.75
100-0000-3110-0199 Misc License (Business) 200.00 0.00 200.00
100-0000-3120-0100 Bicycle License 15.00 0.00 15.00
100-0000- 3120-0103 Dog License 3,500.00 359.30 3,140.70
100-0000-3120-0199 Misc License (Non-Business) 0.00 0.00 0.00
100-0000-3140-0100 Building Permits 275,000.00 32,946.56 242,053.44
100-0000-3140-0101 Heating/Mechanica1 Permits 35,000.00 43,578.13 -8,578.13
100-0000-3140-0102 Plumbing Permits 20,000.00 2,636.79 17,363.21
100-0000-3140-0199 Miscellaneous Permits 30,000.00 4,144.60 25,855.40
LICENSES AND PERMITS 478,559.00 88,725.12 389,833.88
100-0000-3210-0100 Special Assess-Current 0.00 0.00 0.00
100-0000-3220-0100 Special Assess-Delinquent 0.00 0.00 0.00
100-0000-3220-0200 Special Assess-Delinq Garbage 3,500.00 0.00 3,500.00
100-0000-3230-0100 Special Assess-Prepay 0.00 0.00 0.00
SPECIAL ASSESSMENTS 3,500.00 0.00 3,500.00
100-0000-3310-0105 SAFR Grant 0.00 0.00 0.00
100-0000-3310-0110 Miscellaneous Federal Grants 25,000.00 200.00 24,800.00
100-0000-3320-0100 Local Government Aid 455,942.00 0.00 455,942.00
100-0000-3320-0115 Market Value Homestead Credit 0.00 0.00 0.00
100-0000-3320-0120 Pera State Aid 15,874.00 0.00 15,874.00
100-0000-3320-0130 Low Income Housing Aid 0.00 0.00 0.00
100-0000-3320-0140 State Grant 0.00 0.00 0.00
100-0000-3320-0200 Police Overtime 0.00 0.00 0.00
100-0000-3320-0210 Police State Aid 133,000.00 0.00 133,000.00
100-0000-3320-0220 Police Training Aid 8,500.00 0.00 8,500.00
100-0000-3320-0230 Fire State Aid 165,000.00 0.00 165,000.00
100-0000-3320-0300 MSA Street Maintenance 120,000.00 61,786.00 58,214.00
100-0000-3330-0100 Miscellaneous County Grants 0.00 0.00 0.00
1
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-0000-3330-0300 County Aid-Street Maintenance 2,500.00 0.00 2,500.00
100-0000-3340-0200 ISD 834 Juvenile Officer 33,000.00 0.00 33,000.00
INTERGOVERNMENTAL 958,816.00 61,986.00 896,830.00
100-0000-3510-0100 Fire Contracts 279,336.00 0.00 279,336.00
100-0000-3510-0200 Project Impact Fee 0.00 0.00 0.00
100-0000-3520-0100 Police/Accident Report Fees 200.00 142.60 57.40
100-0000-3520-0200 General Government Fees 0.00 0.00 0.00
100-0000-3520-0300 Planning Commission Fees 40,000.00 1,243.86 38,756.14
100-0000-3520-0400 Plan Checking Fees 140,000.00 36,917.22 103,082.78
100-0000-3530-0100 Building Permit Surcharge 15,000.00 2,937.03 12,062.97
100-0000-3540-0100 Assessment Searches 500.00 140.00 360.00
100-0000-3540-0500 Developer Charges 8,000.00 0.00 8,000.00
100-0000-3550-0100 Investigation Fees 8,000.00 0.00 8,000.00
100-0000-3550-0200 Fire Code Enforcement 50,000.00 100.00 49,900.00
100-0000- 3560-0100 Engineering Admin Fee 8,000.00 1,607.89 6,392.11
100-0000-3570-0100 NSF - Administrative Charge 0.00 0.00 0.00
100-0000-3575-0100 Engineering Charges/SA Project 565,500.00 0.00 565,500.00
100-0000-3575-0200 Community Dev Charges/SA Proj 0.00 0.00 0.00
100-0000- 3580-0100 Admin Charges-Sewer Fund 53,009.00 8,834.84 44,174.16
100-0000- 3585 -0 100 Admin Charges-Storm Sewer Fund 14,263.00 2,377.16 11,885.84
100-0000-3585-0710 Admin Charges-Signs & Light 14,263.00 2,377.16 11,885.84
100-0000-3590-0100 Admin Charges-Parking Fund 17,431.00 2,905.16 14,525.84
100-0000-3595-0100 Admin Charges- TIF Funds 0.00 0.00 0.00
100-0000-3599-0100 Miscellaneous Service Charges 0.00 0.00 0.00
CHARGES FOR SERVICES 1,213,502.00 59,582.92 1,153,919.08
100-0000-3610-0200 Ordinance Violations 120,000.00 0.00 120,000.00
100-0000-3610-0500 Other Fines 0.00 250.00 -250.00
100-0000-3610-0600 Dog Impound Fee 700.00 50.00 650.00
FINES AND FORFEITS 120,700.00 300.00 120,400.00
100-0000-3700-1000 Miscellaneous (Needs Coding) 0.00 15,000.00 -15,000.00
100-0000-3810-0200 Interest Earnings 135,000.00 0.00 135,000.00
100-0000-3820-0100 Donations 0.00 0.00 0.00
100-0000-3830-0100 Sale of Property 15,000.00 0.00 15,000.00
100-0000-3840-0100 Copies 4,000.00 854.30 3,145.70
100-0000-3860-0100 Lease / Rentals 12,000.00 1,875.00 10,125.00
100-0000-3870-0100 Refunds and Reimbursements 50,000.00 621.50 49,378.50
100-0000- 3880-0100 Miscellaneous Income 20,000.00 0.00 20,000.00
100-0000-3880-0105 Vending Machine Commissions 0.00 0.00 0.00
100-0000-3880-0200 Cash Over/Short 0.00 15.23 -15.23
MISCELLANEOUS 236,000.00 18,366.03 217,633.97
100-0000-3910-0270 Transfer In-Friends of Fire 0.00 0.00 0.00
100-0000-3910-0404 Transfer In-Co Bonds 2004 0.00 0.00 0.00
100-0000-3910-0405 Transfer In-GO CO Bonds 2005 41,800.00 0.00 41,800.00
100-0000-3910-0407 Transfer In -GO CO Bonds 2007 185,800.00 0.00 185,800.00
100-0000-3910-0408 Transfer in_CO Bonds 2008 966,200.00 0.00 966,200.00
100-0000-3910-0416 Transfer In-CO Bonds 2006 1,000.00 0.00 1,000.00
100-0000-3910-0420 Transfer In-Co Bonds 2003 0.00 0.00 0.00
100-0000-3910-0423 Transfer In-200 1 C/O Bonds 0.00 0.00 0.00
100-0000-3910-0424 Transfer In-Co Bonds 2000 0.00 0.00 0.00
100-0000-3910-0428 Transfer In-Co Bonds 1998 0.00 0.00 0.00
100-0000-3910-0490 Transfer In-Capital Proj Fund 0.00 0.00 0.00
100-0000-3920-0120 Proceeds of Capital Lease Ob1g 0.00 0.00 0.00
2
------------------
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-0000-3930-0100 Sale of Property (Material) 0.00 0.00 0.00
OTHER FINANCING SOURCES 1,194,800.00 0.00 1,194,800.00
0000 11,420,386.00 228,960.07 11,191,425.93
Revenue 11,420,386.00 228,960.07 11,191,425.93
Expense
4000 MAYOR & CITY COUNCIL
100-4000-1200-0000 Part Time Salaries 37,800.00 7,269.40 30,530.60
100-4000-1410-0000 PERA 1,890.00 363.55 1,526.45
100-4000-1420-0000 FICAlMedicare 2,335.00 372.30 1,962.70
100-4000-1500-0000 Hospital/Medical 32,920.00 8,223.36 24,696.64
100-4000-1520-0000 Dental Insurance 2,280.00 575.40 1,704.60
PERSONNEL SERVICES 77,225.00 16,804.01 60,420.99
100-4000-3002-0000 Contractual 33,500.00 2,791.67 30,708.33
100-4000-3003-0000 Orderly Annexation 7,200.00 0.00 7,200.00
100-4000-3099-0000 Other Professional Services 3,000.00 0.00 3,000.00
100-4000-3102-0000 Postage 0.00 0.00 0.00
100-4000-3200-0000 Mileage 100.00 0.00 100.00
100-4000- 3201-0000 Seminar/Conference Fees 2,500.00 0.00 2,500.00
100-4000-3202-0000 Meals 750.00 0.00 750.00
100-4000-3203-0000 Housing 2,000.00 0.00 2,000.00
100-4000-3500-0000 General Insurance 714.00 0.00 714.00
SERVICES AND CHARGES 49,764.00 2,791.67 46,972.33
100-4000-4000-0000 Memberships and Dues 14,650.00 645.00 14,005.00
100-4000-4010-0000 Contingency 2,500.00 0.00 2,500.00
100-4000-4099-0000 Miscellaneous Charges 2,000.00 0.00 2,000.00
MISCELLANEOUS 19,150.00 645.00 18,505.00
100-4000-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4000 MAYOR & CITY COUNCIL 146,139.00 20,240.68 125,898.32
4010 ELECTIONS
100-4010-1100-0000 Overtime - Fulltime 1,500.00 0.00 1,500.00
100-4010-1200-0000 Part Time Salaries 0.00 0.00 0.00
100-4010-1410-0000 PERA 98.00 0.00 98.00
100-4010-1420-0000 FICA/Medicare 115.00 0.00 115.00
100-4010-1500-0000 Hospital/Medical 0.00 0.00 0.00
100-4010-1520-0000 Dental Insurance 0.00 0.00 0.00
100-4010-1550-0000 Judges/Custodian 28,800.00 0.00 28,800.00
PERSONNEL SERVICES 30,513.00 0.00 30,513.00
100-4010-2101-0000 General Supplies 750.00 0.00 750.00
SUPPLIES 750.00 0.00 750.00
100-4010-3102-0000 Postage 1,000.00 0.00 1,000.00
100-4010-3200-0000 Mileage 200.00 0.00 200.00
100-4010-3202-0000 Meals 0.00 0.00 0.00
100-4010-3400-0000 Printing and Publishing 2,000.00 0.00 2,000.00
100-4010-3500-0000 General Insurance 46.00 0.00 46.00
3
--- -------
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-4010-3707-0000 Maintenance Agreements 4,000.00 4,230.00 -230.00
SERVICES AND CHARGES 7,246.00 4,230.00 3,016.00
100-4010-4099-0000 Miscellaneous Charges 2,500.00 0.00 2,500.00
MISCELLANEOUS 2,500.00 0.00 2,500.00
100-4010-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
CAPITAL OUTLAY 0.00 0.00 0.00
100-4010-7010-0000 Depreciation - Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4010 ELECTIONS 41,009.00 4,230.00 36,779.00
4020 MIS SUPPORT SERVICES
100-4020-1000-0000 Full Time Salaries 108,409.00 13,015.40 95,393.60
100-4020-1100-0000 Overtime - Full Time 0.00 0.00 0.00
100-4020-1112-0000 Sick Pay 0.00 268.43 -268.43
100-4020-1113-0000 Vacation Pay 0.00 776.28 -776.28
100-4020-1200-0000 Part Time Salaries 0.00 0.00 0.00
100-4020-1410-0000 PERA 7,047.00 927.83 6,119.17
100-4020-1420-0000 FICA/Medicare 8,293.00 1,061.81 7,231.19
100-4020-1500-0000 Hospital/Medical 13,717.00 2,578.48 11,138.52
100-4020-1520-0000 Dental Insurance 821.00 207.13 613.87
100-4020-1540-0000 Life Insurance 117.00 18.24 98.76
PERSONNEL SERVICES 138,404.00 18,853.60 119,550.40
100-4020-2101-0000 General Supplies 1,500.00 174.71 1,325.29
100-4020-2107 -0000 Software 5,000.00 1,583.76 3,416.24
100-4020-2302-0000 Other Minor Equipment 4,000.00 0.00 4,000.00
SUPPLIES 10,500.00 1,758.47 8,741.53
100-4020-3010-0000 Internet 4,800.00 0.00 4,800.00
100-4020-3099-0000 Other Professional Services 7,000.00 0.00 7,000.00
100-4020-3101-0000 Telephone 0.00 0.00 0.00
100-4020-3103-0000 Pager Services 0.00 0.00 0.00
100-4020-3200-0000 Mileage 500.00 0.00 500.00
100-4020-3201-0000 Seminar/Conference Fees 2,000.00 0.00 2,000.00
100-4020-3202-0000 Meals 0.00 0.00 0.00
100-4020-3203-0000 Housing 0.00 0.00 0.00
100-4020-3400-0000 Printing and Publishing 0.00 0.00 0.00
100-4020-3500-0000 General Insurance 736.00 0.00 736.00
100-4020-3702-0000 Equipment Repair Charges 1,000.00 0.00 1,000.00
100-4020-3707-0000 Maintenance Agreements 11,300.00 1,380.00 9,920.00
SERVICES AND CHARGES 27,336.00 1,380.00 25,956.00
100-4020-4000-0000 Memberships and Dues 0.00 0.00 0.00
100-4020-4001-0000 Subscriptions 150.00 69.95 80.05
100-4020-4099-0000 Miscellaneous Charges 0.00 0.00 0.00
MISCELLANEOUS 150.00 69.95 80.05
100-4020-5310-0000 C/O MIS Computer Equipment 89,000.00 0.00 89,000.00
CAPITAL OUTLAY 89,000.00 0.00 89,000.00
100-4020-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
4
--------------
2008 2008 2008
Account Number Description Budget Y-T-D Variance
DEPRECIATION 0.00 0.00 0.00
4020 MIS SUPPORT SERVICES 265,390.00 22,062.02 243,327.98
4030 FINANCE
100-4030-1000-0000 Full Time Salaries 271,174.00 34,778.68 236,395.32
100-4030-1100-0000 Overtime - Full Time 0.00 0.00 0.00
100-4030-1111-0000 Severance Pay 0.00 0.00 0.00
100-4030-1112-0000 Sick Pay 0.00 344.44 -344.44
100-4030-1113-0000 Vacation Pay 0.00 242.27 -242.27
100-4030-1200-0000 Part Time Salaries 0.00 0.00 0.00
100-4030-1410-0000 PERA 17,626.00 2,332.66 15,293.34
100-4030-1420-0000 FICAlMedicare 20,745.00 2,612.68 18,132.32
100-4030-1500-0000 Hospital/Medical 32,172.00 7,507.12 24,664.88
100-4030-1520-0000 Dental Insurance 2,052.00 517.86 1,534.14
100-4030-1540-0000 Life Insurance 292.00 43.20 248.80
PERSONNEL SERVICES 344,061.00 48,378.91 295,682.09
100-4030-2000-0000 Office Supplies 2,500.00 95.29 2,404.71
100-4030-2101-0000 General Supplies 1,200.00 0.00 1,200.00
100-4030-2111-0000 Paper/Forms 2,500.00 0.00 2,500.00
100-4030-2302-0000 Other Minor Equipment 500.00 745.19 -245.19
SUPPLIES 6,700.00 840.48 5,859.52
100-4030-3004-0000 Auditing 30,600.00 0.00 30,600.00
100-4030-3011-0000 Assessing-Special Assessments 30.00 0.00 30.00
100-4030-3012-0000 Computer Programming 0.00 0.00 0.00
100-4030-3013-0000 Records Retention 1,500.00 0.00 1,500.00
100-4030-3099-0000 Other Professional Services 3,000.00 1,685.64 1,314.36
100-4030-3102-0000 Postage 1,700.00 0.00 1,700.00
100-4030-3200-0000 Mileage 150.00 0.00 150.00
100-4030-3201-0000 Seminar/Conference Fees 2,500.00 0.00 2,500.00
100-4030-3202-0000 Meals 100.00 0.00 100.00
100-4030-3203-0000 Housing 0.00 0.00 0.00
100-4030-3400-0000 Printing and Publishing 1,500.00 -338.40 1,838.40
100-4030-3500-0000 General Insurance 4,561.00 0.00 4,561.00
100-4030-3502-0000 Bonds 0.00 0.00 0.00
100-4030-3702-0000 Equipment Repair Charges 0.00 0.00 0.00
100-4030-3707 -0000 Maintenance Agreements 18,000.00 16,973.61 1,026.39
SERVICES AND CHARGES 63,641.00 18,320.85 45,320.15
100-4030-4000-0000 Memberships and Dues 500.00 60.00 440.00
100-4030-4001-0000 Subscriptions 250.00 0.00 250.00
100-4030-4099-0000 Miscellaneous Charges 1,000.00 912.25 87.75
MISCELLANEOUS 1,750.00 972.25 777.75
100-4030-5200-0000 CO & Improvements 0.00 0.00 0.00
100-4030-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
100-4030-5310-0000 C/O MIS Computer Equipment 4,500.00 0.00 4,500.00
CAPITAL OUTLAY 4,500.00 0.00 4,500.00
100-4030-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4030 FINANCE 420,652.00 68,512.49 352,139.51
5
Account Number Description
2008
Budget
2008
Y-T-D
2008
Variance
4040 ADMINISTRATION
100-4040-1000-0000 Full Time Salaries 353,840.00 30,828.47 323,011.53
100-4040-1100-0000 Overtime - Full Time 0.00 0.00 0.00
100-4040-1111-0000 Severance Pay 0.00 0.00 0.00
100-4040-1112-0000 Sick Pay 0.00 1,998.51 -1,998.51
100-4040-1113-0000 Vacation Pay 0.00 2,462.78 -2,462.78
100-4040-1200-0000 Part Time Salaries 5,500.00 427.50 5,072.50
100-4040-1410-0000 PERA 22,765.00 2,293.74 20,471.26
100-4040-1420-0000 FICA/Medicare 27,490.00 2,703.97 24,786.03
100-4040-1430-0000 Deferred Compensation 0.00 0.00 0.00
100-4040-1500-0000 Hospital/Medical 32,346.00 5,976.26 26,369.74
100-4040-1520-0000 Dental Insurance 2,234.00 448.81 1,785.19
100-4040-1540-0000 Life Insurance 318.00 37.44 280.56
PERSONNEL SERVICES 444,493.00 47,177.48 397,315.52
100-4040-2000-0000 Office Supplies 4,200.00 30.63 4,169.37
100-4040-2101-0000 General Supplies 500.00 0.00 500.00
100-4040-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00
SUPPLIES 5,700.00 30.63 5,669.37
100-4040-3011-0000 Assessing 84,254.00 0.00 84,254.00
100-4040-3013 -0000 Records Retention 2,750.00 0.00 2,750.00
100-4040-3099-0000 Other Professional Services 20,000.00 2,506.70 17,493.30
100-4040-3101-0000 Telephone 0.00 0.00 0.00
100-4040-3102-0000 Postage 3,800.00 9,175.00 -5,375.00
100-4040-3103-0000 Cellular Phones 650.00 33.70 616.30
100-4040-3200-0000 Mileage 1,300.00 0.00 1,300.00
100-4040-3201-0000 Seminar/Conference Fees 3,500.00 0.00 3,500.00
100-4040-3202-0000 Meals 800.00 0.00 800.00
100-4040-3203-0000 Housing 1,500.00 0.00 1,500.00
100-4040-3400-0000 Printing and Publishing 12,200.00 220.88 11,979.12
100-4040-3500-0000 General Insurance 5,168.00 0.00 5,168.00
100-4040-3502-0000 Bonds 0.00 0.00 0.00
100-4040-3702-0000 Equipment Repair Charges 500.00 0.00 500.00
100-4040-3707-0000 Maintenance Agreements 7,000.00 0.00 7,000.00
SERVICES AND CHARGES 143,422.00 11,936.28 131,485.72
100-4040-4000-0000 Memberships and Dues 2,250.00 100.00 2,150.00
100-4040-4001-0000 Subscriptions 1,400.00 0.00 1,400.00
100-4040-4099-0000 Miscellaneous Charges 1,000.00 0.00 1,000.00
MISCELLANEOUS 4,650.00 100.00 4,550.00
100-4040-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
100-4040-5310-0000 C/O MIS Computer Equipment 34,600.00 0.00 34,600.00
CAPITAL OUTLAY 34,600.00 0.00 34,600.00
100-4040-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4040 ADMINISTRATION 632,865.00 59,244.39 573,620.61
4045 LEGAL/CITY ATTORNEY
100-4045 -1200-0000 Retainer 98,503.00 13,433.90 85,069.10
100-4045-1410-0000 PERA 6,403.00 880.74 5,522.26
100-4045-1420-0000 FICAlMedicare 7,535.00 955.92 6,579.08
6
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-4045-1500-0000 Hospital/Medical 9,976.00 2,493.36 7,482.64
100-4045-1520-0000 Dental Insurance 456.00 115.08 340.92
PERSONNEL SERVICES 122,873.00 17,879.00 104,994.00
100-4045-2101-0000 General Supplies 1,500.00 362.49 1,137.51
SUPPLIES 1,500.00 362.49 1,137.51
100-4045-3008-0000 Legal/Prosecution 145,000.00 24,160.00 120,840.00
100-4045-3015-0000 Annexation 3,000.00 0.00 3,000.00
100-4045-3016-0000 Interstate Bridge 0.00 0.00 0.00
100-4045-3018-0000 Annexation Easements 3,000.00 0.00 3,000.00
100-4045-3099-0000 Other Professional Services 8,000.00 312.50 7,687.50
100-4045-3201-0000 Seminar/Conference Fees 0.00 0.00 0.00
100-4045-3500-0000 General Insurance 2,775.00 0.00 2,775.00
SERVICES AND CHARGES 161,775.00 24,472.50 137,302.50
100-4045-4099-0000 Miscellaneous Charges 2,000.00 0.00 2,000.00
MISCELLANEOUS 2,000.00 0.00 2,000.00
4045 LEGAL/CITY ATTORNEY 288,148.00 42,713.99 245,434.01
4050 PLANT/CITY HALL
100-4050-1000-0000 Full Time Salaries 0.00 0.00 0.00
100-4050-1100-0000 Overtime - Full Time 0.00 0.00 0.00
100-4050-1111-0000 Severance Pay 0.00 0.00 0.00
100-4050-1112-0000 Sick Pay 0.00 0.00 0.00
100-4050-1113-0000 Vacation Pay 0.00 0.00 0.00
100-4050-1410-0000 PERA 0.00 0.00 0.00
100-4050-1420-0000 FICA/Medicare 0.00 0.00 0.00
100-4050-1500-0000 Hospital/Medical 0.00 0.00 0.00
100-4050-1520-0000 Dental Insurance 0.00 0.00 0.00
100-4050-1540-0000 Life Insurance 0.00 0.00 0.00
PERSONNEL SERVICES 0.00 0.00 0.00
100-4050-210 1-0000 General Supplies 1,200.00 0.00 1,200.00
100-4050-2102-0000 Janitorial Supplies 12,000.00 1,154.51 10,845.49
100-4050-2201-0000 Equipment Repair Supplies 300.00 0.00 300.00
100-4050-2202-0000 Building Repair Supplies 2,000.00 0.00 2,000.00
100-4050-2302-0000 Other Minor Equipment 1,500.00 0.00 1,500.00
SUPPLIES 17,000.00 1,154.51 15,845.49
100-4050-3002-0000 Contractual 25,000.00 0.00 25,000.00
100-4050-3099-0000 Other Professional Services 5,100.00 1,847.78 3,252.22
100-4050-3101-0000 Telephone 14,000.00 1,269.89 12,730.11
100-4050-3104-0000 Pager Service 0.00 0.00 0.00
100-4050-3201-0000 Seminar/Conference Fees 350.00 0.00 350.00
100-4050-3500-0000 General Insurance 3,952.00 0.00 3,952.00
100-4050-3600-0000 Electricity 36,750.00 0.00 36,750.00
1 00-4050-3601-0000 Natural Gas 35,000.00 0.00 35,000.00
100-4050-3702-0000 Equipment Repair Charges 6,000.00 0.00 6,000.00
100-4050-3703-0000 Building Repair Charges 15,000.00 538.55 14,461.45
100-4050-3707-0000 Maintenance Agreements 17,500.00 15,681.76 1,818.24
100-4050-3806-0000 Uniforms 0.00 0.00 0.00
SERVICES AND CHARGES 158,652.00 19,337.98 139,314.02
100-4050-4012-0000 Pest Control 500.00 0.00 500.00
7
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-4050-4099-0000 Miscellaneous Charges 750.00 0.00 750.00
MISCELLANEOUS 1,250.00 0.00 1,250.00
100-4050-5200-0000 C/O & Improvements 69,000.00 0.00 69,000.00
100-4050-5300-0000 C/O Machinery & Equipment 31,000.00 0.00 31,000.00
CAPITAL OUTLAY 100,000.00 0.00 100,000.00
100-4050-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4050 PLANT/CITY HALL 276,902.00 20,492.49 256,409.51
4055 COMMUNITY DEVELOPMENT
100-4055-1000-0000 Full Time Salaries 174,590.00 22,309.07 152,280.93
100-4055-1100-0000 Overtime - Full Time 1,000.00 0.00 1,000.00
100-4055-1111-0000 Severance Pay 0.00 0.00 0.00
100-4055-1112-0000 Sick Pay 0.00 94.73 -94.73
100-4055-1113-0000 Vacation Pay 0.00 1,089.38 -1,089.38
100-4055-1200-0000 Part Time Salaries 0.00 0.00 0.00
100-4055-1410-0000 PERA 11,414.00 1,504.42 9,909.58
100-4055-1420-0000 FICAlMedicare 13,433.00 1,730.04 11,702.96
100-4055-1500-0000 Hospital/Medical 18,580.00 4,642.09 13,937.91
100-4055-1520-0000 Dental Insurance 1,140.00 287.71 852.29
100-4055 -1540-0000 Life Insurance 162.00 24.00 138.00
PERSONNEL SERVICES 220,319.00 31,681.44 188,637.56
100-4055-2000-0000 Office Supplies 3,000.00 130.82 2,869.18
100-4055-2101-0000 General Supplies 1,000.00 0.00 1,000.00
100-4055-2107-0000 Computer Software 1,200.00 1,200.00 0.00
100-4055-2110-0000 Automotive Fuel 2,050.00 341.78 1,708.22
100-4055-2201-0000 Equipment Repair Supplies 200.00 0.00 200.00
100-4055-2302-0000 Other Minor Equipment 1,900.00 0.00 1,900.00
SUPPLIES 9,350.00 1,672.60 7,677.40
100-4055-3013-0000 Record Retention 2,000.00 0.00 2,000.00
100-4055-3099-0000 Other Professional Services 67,000.00 10.35 66,989.65
100-4055-3102-0000 Postage 3,000.00 0.00 3,000.00
100-4055-3200-0000 Mileage 400.00 0.00 400.00
100-4055-3201-0000 Seminar/Conference Fees 1,900.00 0.00 1,900.00
100-4055-3202-0000 Meals 200.00 0.00 200.00
100-4055-3203-0000 Housing 600.00 0.00 600.00
100-4055-3204-0000 Education 0.00 0.00 0.00
100-4055-3400-0000 Printing and Publishing 4,000.00 308.15 3,691.85
100-4055-3500-0000 General Insurance 3,321.00 0.00 3,321.00
100-4055 -3702-0000 Equipment Repair Charges 600.00 0.00 600.00
SERVICES AND CHARGES 83,021.00 318.50 82,702.50
100-4055-4000-0000 Memberships and Dues 900.00 182.50 717.50
100-4055-4001-0000 Subscriptions 700.00 178.92 521.08
100-4055-4099-0000 Miscellaneous Charges 500.00 14.50 485.50
MISCELLANEOUS 2,100.00 375.92 1,724.08
100-4055-5200-0000 C/O & Improvements 0.00 0.00 0.00
100-4055-5300-0000 C/O Machinery & Equipment 1,000.00 0.00 1,000.00
100-4055-5310-0000 C/O MIS Computer Equipment 7,100.00 0.00 7,100.00
100-4055-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00
8
2008 2008 2008
Account Number Description Budget Y-T-D Variance
CAPITAL OUTLAY 8,100.00 0.00 8,100.00
100-4055-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4055 COMMUNITY DEVELOPMENT 322,890.00 34,048.46 288,841.54
4060 POLICE
100-4060-1000-0000 Full Time Salaries 1,657,511.00 187,114.60 1,470,396.40
100-4060-1100-0000 Overtime - Full Time 95,000.00 10,503.90 84,496.10
100-4060-1110-0000 Overtime - Fulltime (Airport) 0.00 0.00 0.00
100-4060-1111-0000 Severance Pay 0.00 0.00 0.00
100-4060-1112-0000 Sick Pay 0.00 5,311.58 -5,311.58
100-4060-1113-0000 Vacation Pay 0.00 5,783.39 -5,783.39
100-4060-1199-0000 Labor/Benefits-Vehicle Repair 4,000.00 0.00 4,000.00
100-4060-1200-0000 Part Time Salaries 60,000.00 -327.96 60,327.96
100-4060-1300-0000 Overtime - Part Time 0.00 0.00 0.00
100-4060-1410-0000 PERA 226,393.00 26,015.55 200,377.45
100-4060-1420-0000 FI CAlMedicare 32,978.00 3,328.75 29,649.25
100-4060-1500-0000 Hospital/Medical 197,676.00 41,500.71 156,175.29
100-4060-1520-0000 Dental Insurance 11,628.00 2,972.88 8,655.12
100-4060-1540-0000 Life Insurance 1,657.00 244.80 1,412.20
100-4060-1700-0000 Uniform Allowance 20,000.00 3,993.34 16,006.66
100-4060-1910-0000 Holiday Pay 56,207.00 925.50 55,281.50
PERSONNEL SERVICES 2,363,050.00 287,367.04 2,075,682.96
100-4060-2000-0000 Office Supplies 6,500.00 751.04 5,748.96
100-4060-2101-0000 General Supplies 13,000.00 1,684.96 11,315.04
100-4060-2103-0000 Auto Maintenance Supplies 1,500.00 -60.20 1,560.20
100-4060-2110-0000 Automotive Fuel 65,000.00 12,911.17 52,088.83
100-4060-2111-0000 Paper/F orms 1,800.00 0.00 1,800.00
100-4060-2115-0000 Tires 2,500.00 0.00 2,500.00
100-4060-2201-0000 Equipment Repair Supplies 700.00 0.00 700.00
100-4060-2302-0000 Other Minor Equipment 11,000.00 272.63 10,727.37
100-4060-2350-0000 Federal Forfeiture Expenditure 0.00 0.00 0.00
SUPPLIES 102,000.00 15,559.60 86,440.40
100-4060-3099-0000 Other Professional Services 7,000.00 0.00 7,000.00
100-4060- 3101-0000 Telephone 2,500.00 0.00 2,500.00
100-4060-3102-0000 Postage 1,500.00 0.00 1,500.00
100-4060- 3103 -0000 Cellular Phones 10,000.00 937.82 9,062.18
100-4060- 3104-0000 Pagers 1,500.00 43.50 1,456.50
100-4060-3105-0000800 MHZ Radio Service Fee 11,000.00 111.29 10,888.71
100-4060-3106-0000 Terminal Access Charge 26,500.00 0.00 26,500.00
100-4060-3200-0000 Mileage 2,000.00 0.00 2,000.00
100-4060-3201-0000 Training 18,000.00 1,738.52 16,261.48
100-4060-3202-0000 Meals 2,000.00 16.87 1,983.13
100-4060-3203-0000 Housing 3,000.00 233.94 2,766.06
100-4060-3204-0000 Education 4,000.00 0.00 4,000.00
100-4060-3400-0000 Printing and Publishing 2,500.00 35.55 2,464.45
100-4060-3500-0000 General Insurance 76,795.00 0.00 76,795.00
100-4060-3600-0000 Electricity 0.00 0.00 0.00
100-4060-3601-0000 Natural Gas 0.00 0.00 0.00
100-4060-3701-0000 Vehicle Repair Charges 12,000.00 656.07 11,343.93
100-4060-3702-0000 Equipment Repair Charges 3,000.00 0.00 3,000.00
100-4060-3707 -0000 Maintenance Agreements 6,000.00 0.00 6,000.00
9
Account Number Description
2008 2008 2008
Budget Y-T-D Variance
4,000.00 0.00 4,000.00
193,295.00 3,773.56 189,521.44
2,000.00 1,480.00 520.00
500.00 28.00 472.00
7,500.00 0.00 7,500.00
2,500.00 0.00 2,500.00
3,500.00 198.25 3,301.75
16,000.00 1,706.25 14,293.75
9,500.00 0.00 9,500.00
131,800.00 0.00 131,800.00
154,000.00 25,028.53 128,971.47
295,300.00 25,028.53 270,271.47
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
2,969,645.00 333,434.98 2,636,210.02
571,296.00 66,921.17 504,374.83
47,727.00 6,239.65 41,487.35
0.00 0.00 0.00
0.00 1,349.58 -1,349.58
0.00 5,820.11 -5,820.11
1,500.00 0.00 1,500.00
105,000.00 9,252.75 95,747.25
5,000.00 246.76 4,753.24
80,373.00 10,188.58 70,184.42
19,494.00 1,462.69 18,031.31
72,508.00 18,116.19 54,391.81
4,332.00 1,093.24 3,238.76
617.00 91.20 525.80
6,000.00 147.21 5,852.79
15,952.00 0.00 15,952.00
7,000.00 656.00 6,344.00
936,799.00 121,585.13 815,213.87
1,800.00 47.91 1,752.09
3,000.00 110.07 2,889.93
500.00 0.00 500.00
1,120.00 781.50 338.50
4,000.00 0.00 4,000.00
12,000.00 2,458.30 9,541.70
350.00 0.00 350.00
3,500.00 0.00 3,500.00
1,500.00 136.45 1,363.55
6,000.00 0.00 6,000.00
6,000.00 142.56 5,857.44
39,770.00 3,676.79 36,093.21
1,200.00 0.00 1,200.00
7,000.00 0.00 7,000.00
1,500.00 140.58 1,359.42
10
----------- --..-- -- --------------- - ------------------------
100-4060-3804-0000 Equipment Rental/Lease
SERVICES AND CHARGES
100-4060-4000-0000 Memberships and Dues
100-4060-4001-0000 Subscriptions
100-4060-4004-0000 Vet Fees
100-4060-4008-0000 Doctor'S Fees
100-4060-4099-0000 Miscellaneous Charges
MISCELLANEOUS
100-4060-5300-0000 C/O Machinery & Equipment
100-4060-5310-0000 C/O MIS Computer Equipment
100-4060-5400-0000 C/O Automotive Equipment
CAPITAL OUTLAY
100-4060-7010-0000 Depreciation-Purchased
100-4060-7020-0000 Depreciation-Contributed
DEPRECIA nON
4060
POLICE
4070 FIRE
100-4070-1000-0000 Full Time Salaries
100-4070-1100-0000 Overtime - Full Time
100-4070-1111-0000 Severance Pay
100-4070-1112-0000 Sick Pay
100-4070-1113-0000 Vacation Pay
1 00-4070-1199-0000 Labor/Benefits-Vehicle Repair
100-4070-1200-0000 Part Time Salaries
100-4070-1300-0000 Overtime - Part Time
100-4070-1410-0000 PERA
100-4070-1420-0000 FICAlMedicare
100-4070-1500-0000 Hospital/Medical
100-4070-1520-0000 Dental Insurance
100-4070-1540-0000 Life Insurance
100-4070-1700-0000 Uniform Allowance
100-4070-1910-0000 Holiday Pay
100-4070-1920-0000 Medical Evaluations
PERSONNEL SERVICES
100-4070-2000-0000 Office Supplies
100-4070-2101-0000 General Supplies
100-4070-2103-0000 Auto Maintenance Supplies
100-4070-2107 -0000 Computer Software
100-4070-2108-0000 Fire Education Materials
100-4070-2110-0000 Automotive Fuel
100-4070-2111-0000 Paper/Forms
100-4070-2115-0000 Tires
100-4070-2201-0000 Equipment Repair Supplies
100-4070-2301-0000 Safety Equipment
100-4070-2302-0000 Other Minor Equipment
SUPPLIES
100-4070-3010-0000 Internet Service
100-4070-3099-0000 Professional Services
100-4070-3101-0000 Telephone
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-4070-3102-0000 Postage 750.00 10.25 739.75
100-4070- 3103 -0000 Cellular Phones 2,000.00 448.73 1,551.27
100-4070-3104-0000 Pager Services 4,800.00 1,118.28 3,681.72
100-4070-3105-0000800 MHZ Radio Service Fee 7,000.00 0.00 7,000.00
100-4070-3200-0000 Mileage 550.00 98.68 451.32
100-4070-3201-0000 Seminar/Conference Fees 3,000.00 55.00 2,945.00
100-4070-3202-0000 Meals 500.00 0.00 500.00
100-4070-3203-0000 Housing 1,750.00 226.05 1,523.95
100-4070-3204-0000 Training and Education 10,000.00 1,419.43 8,580.57
100-4070-3400-0000 Printing and Publishing 1,000.00 0.00 1,000.00
100-4070-3500-0000 General Insurance 59,432.00 0.00 59,432.00
100-4070-3701-0000 Vehicle Repair Charges 20,000.00 1,842.31 18,157.69
100-4070-3702-0000 Equipment Repair Charges 2,500.00 0.00 2,500.00
100-4070-3707 -0000 Maintenance Agreements 2,500.00 1,925.92 574.08
SERVICES AND CHARGES 125,482.00 7,285.23 118,196.77
100-4070-4000-0000 Memberships and Dues 1,800.00 1,810.50 -10.50
100-4070-4001-0000 Subscriptions 800.00 213.20 586.80
100-4070-4002-0000 Laundry 250.00 0.00 250.00
100-4070-4099-0000 Miscellaneous Charges 3,500.00 335.63 3,164.37
MISCELLANEOUS 6,350.00 2,359.33 3,990.67
100-4070-5200-0000 C/O & Improvements 40,200.00 0.00 40,200.00
100-4070-5300-0000 C/O Machinery & Equipment 70,500.00 0.00 70,500.00
1 00A070-531 0-0000 C/O MIS Computer Equipment 30,200.00 0.00 30,200.00
100-4070-5400-0000 C/O Automotive Equipment 100,000.00 0.00 100,000.00
CAPITAL OUTLAY 240,900.00 0.00 240,900.00
100-4070-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
100-4070-7020-0000 Depreciation-Contributed 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4070 FIRE 1,349,301.00 134,906.48 1,214,394.52
4080 INSPECTIONS
100-4080-1000-0000 Full Time Salaries 150,126.00 18,234.86 131,891.14
100-4080-1100-0000 Overtime - Full Time 1,600.00 255.36 1,344.64
100-4080-1111-0000 Severance Pay 0.00 0.00 0.00
100-4080-1112-0000 Sick Pay 0.00 161.45 -161.45
100-4080-1113 -0000 Vacation Pay 0.00 1,172.79 -1,172.79
100-4080-1199-0000 Labor/Benefits-Vehicle Repair 1,500.00 0.00 1,500.00
100-4080-1410-0000 PERA 9,862.00 1,308.00 8,554.00
100-4080-1420-0000 FICA/Medicare 11,607.00 1,418.83 10,188.17
100-4080-1500-0000 Hospital/Medical 20,013.00 4,642.13 15,370.87
100-4080-1520-0000 Dental Insurance 1,140.00 287.69 852.31
100-4080-1540-0000 Life Insurance 162.00 33.60 128.40
PERSONNEL SERVICES 196,010.00 27,514.71 168,495.29
100-4080-2000-0000 Office Supplies 2,000.00 40.30 1,959.70
100-4080-2101-0000 General Supplies 2,000.00 443.02 1,556.98
100-4080-2110-0000 Automotive Fuel 2,300.00 362.38 1,937.62
100-4080-2115-0000 Tires 700.00 0.00 700.00
100-4080-2201-0000 Equipment Repair Supplies 700.00 0.00 700.00
100-4080-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00
SUPPLIES 8,700.00 845.70 7,854.30
11
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-4080-3013-0000 Records Retention 3,000.00 0.00 3,000.00
100-4080-3099-0000 Other Professional Services 3,000.00 1,236.77 1,763.23
100-4080-3101-0000 Telephone 100.00 0.00 100.00
100-4080-3102-0000 Postage 400.00 0.00 400.00
100-4080-3103-0000 Cellular Phones 1,300.00 84.65 1,215.35
100-4080-3200-0000 Mileage 150.00 84.84 65.16
100-4080-3201-0000 Seminar/Conference Fees 3,500.00 410.00 3,090.00
100-4080-3202-0000 Meals 500.00 0.00 500.00
100-4080-3203-0000 Housing 1,500.00 0.00 1,500.00
100-4080-3205-0000 Education 1,000.00 0.00 1,000.00
100-4080-3400-0000 Printing and Publishing 1,200.00 33.55 1,166.45
100-4080-3500-0000 General Insurance 2,928.00 0.00 2,928.00
100-4080-3702-0000 Equipment Repair Charges 300.00 0.00 300.00
100-4080-3707-0000 Maintenance Agreements 2,000.00 1,007.94 992.06
100-4080-3806-0000 Uniforms 1,800.00 0.00 1,800.00
100-4080-3904-0000 Building Permit Surcharge 15,000.00 0.00 15,000.00
SERVICES AND CHARGES 37,678.00 2,857.75 34,820.25
100-4080-4000-0000 Memberships and Dues 500.00 85.00 415.00
100-4080-4001-0000 Subscriptions 150.00 0.00 150.00
100-4080-4099-0000 Miscellaneous Charges 13,958.00 43.50 13,914.50
MISCELLANEOUS 14,608.00 128.50 14,479.50
100-4080-5300-0000 C/O Machinery & Equipment 3,300.00 0.00 3,300.00
100-4080-5310-0000 C/O MIS Computer Equipment 25,500.00 0.00 25,500.00
100-4080-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00
CAPITAL OUTLAY 28,800.00 0.00 28,800.00
100-4080-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4080 INSPECTIONS 285,796.00 31,346.66 254,449.34
4085 CIVIL DEFENSE
100-4085-2101-0000 General Supplies 50.00 82.43 -32.43
SUPPLIES 50.00 82.43 -32.43
100-4085 -3104-0000 Alarms And Sirens 2,500.00 0.00 2,500.00
100-4085-3200-0000 Mileage 0.00 0.00 0.00
100-4085- 3201-0000 Seminar/Conference Fees 900.00 190.00 710.00
100-4085-3203-0000 Housing 1,000.00 0.00 1,000.00
100-4085-3500-0000 General Insurance 61.00 0.00 61.00
100-4085-3600-0000 Electricity 0.00 0.00 0.00
100-4085-3706-0000 Command Post Maintenance 1,500.00 0.00 1,500.00
SERVICES AND CHARGES 5,961.00 190.00 5,771.00
100-4085 -4000-0000 Memberships And Dues 300.00 260.00 40.00
100-4085-4099-0000 Miscellaneous Charges 250.00 0.00 250.00
MISCELLANEOUS 550.00 260.00 290.00
100-4085-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
100-4085-5310-0000 C/O MIS Equipment 6,300.00 0.00 6,300.00
CAPITAL OUTLAY 6,300.00 0.00 6,300.00
100-4085-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
12
2008 2008 2008
Account Number Description Budget Y-T-D Variance
DEPRECIATION 0.00 0.00 0.00
4085 CIVIL DEFENSE 12,861.00 532.43 12,328.57
4090 ENGINEERING
100-4090-1000-0000 Full Time Salaries 253,914.00 31,619.82 222,294.18
100-4090-1100-0000 Overtime - Full Time 5,000.00 0.00 5,000.00
100-4090-1111-0000 Severance Pay 0.00 0.00 0.00
100-4090-1112-0000 Sick Pay 0.00 771.66 -771.66
100-4090-1113-0000 Vacation Pay 0.00 558.24 -558.24
100-4090-1199-0000 Labor/Benefits- Vehicle Repair 500.00 0.00 500.00
100-4090-1200-0000 Part Time Salaries 0.00 0.00 0.00
100-4090-1300-0000 Overtime - Part Time 0.00 0.00 0.00
100-4090-1410-0000 PERA 16,683.00 2,156.77 14,526.23
100-4090-1420-0000 FICAlMedicare 19,807.00 2,346.70 17,460.30
100-4090-1500-0000 Hospital/Medical 34,168.00 8,538.55 25,629.45
100-4090-1520-0000 Dental Insurance 1,756.00 443.06 1,312.94
100-4090-1540-0000 Life Insurance 249.00 36.96 212.04
PERSONNEL SERVICES 332,077.00 46,471.76 285,605.24
100-4090-2000-0000 Office Supplies 2,500.00 151.10 2,348.90
100-4090-2101-0000 General Supplies 1,200.00 0.00 1,200.00
100-4090-2107-0000 Computer Software 1,500.00 3,000.00 -1,500.00
100-4090-2110-0000 Automotive Fuel 3,200.00 155.74 3,044.26
100-4090-2116-0000 Hydrants 3,000.00 0.00 3,000.00
100-4090-2302-0000 Other Minor Equipment 2,000.00 114.81 1,885.19
SUPPLIES 13,400.00 3,421.65 9,978.35
100-4090-3000-0000 Consulting Engineer 5,000.00 689.68 4,310.32
100-4090-3013-0000 Records Retention 0.00 0.00 0.00
100-4090-3099-0000 Other Professional Services 500.00 0.00 500.00
100-4090-3101-0000 Telephone 0.00 0.00 0.00
100-4090- 3102-0000 Postage 250.00 0.00 250.00
100-4090-3103-0000 Cellular Phones 2,700.00 136.27 2,563.73
100-4090-3200-0000 Mileage 200.00 0.00 200.00
100-4090-3201-0000 Seminar/Conference Fees 1,700.00 704.85 995.15
100-4090-3400-0000 Printing and Publshing 500.00 0.00 500.00
100-4090-3500-0000 General Insurance 17,194.00 0.00 17,194.00
100-4090-3702-0000 Equipment Repair Charges 1,500.00 0.00 1,500.00
100-4090-3802-0000 Myrtle St Dump Site 0.00 3,195.00 -3,195.00
SERVICES AND CHARGES 29,544.00 4,725.80 24,818.20
100-4090-4000-0000 Memberships And Dues 300.00 166.25 133.75
100-4090-4001-0000 Subscriptions 150.00 30.00 120.00
100-4090-4099-0000 Miscellaneous Charges 2,500.00 411.94 2,088.06
MISCELLANEOUS 2,950.00 608.19 2,341.81
100-4090-5200-0000 C/O & Capital Improvements 0.00 0.00 0.00
100-4090-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
100-4090-5310-0000 C/O MIS Computer Equipment 3,500.00 0.00 3,500.00
100-4090-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00
CAPITAL OUTLAY 3,500.00 0.00 3,500.00
100-4090-70 I 0-0000 Depreciation-Purchased 0.00 0.00 0.00
100-4090-7020-0000 Depreciation-Contributed 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
13
-----
Account Number Description
2008
Budget
2008
Y-T-D
2008
Variance
4090 ENGINEERING 381,471.00 55,227.40 326,243.60
4100 STREET
100-4100-1000-0000 Full Time Salaries 394,233.00 54,130.34 340,102.66
100-4100-1100-0000 Overtime - Full Time 10,000.00 1,544.88 8,455.12
100-4100-1111-0000 Severance Pay 0.00 0.00 0.00
100-4100-1112-0000 Sick Pay 0.00 2,259.78 -2,259.78
100-4100-1113-0000 Vacation Pay 0.00 3,327.68 -3,327.68
100-4100-1199-0000 Labor/Benefits- Vehicle Repair -7,500.00 0.00 -7,500.00
100-4100-1200-0000 Part Time Salaries 20,700.00 0.00 20,700.00
100-4100-1300-0000 Overtime - Part Time 500.00 0.00 500.00
100-4100-1410-0000 PERA 26,610.00 4,054.80 22,555.20
100-4100-1420-0000 FICAlMedicare 32,943.00 4,405.18 28,537.82
100-4100-1500-0000 Hospital/Medical 74,508.00 18,912.84 55,595.16
100-4100-1520-0000 Dental Insurance 3,648.00 894.70 2,753.30
100-4100-1540-0000 Life Insurance 519.00 89.04 429.96
100-4100-1800-0000 Longevity Pay 5,149.00 0.00 5,149.00
PERSONNEL SERVICES 561,310.00 89,619.24 471,690.76
100-4100-2000-0000 Office Supplies 800.00 0.00 800.00
100-4100-2101-0000 General Supplies 20,000.00 2,671.00 17,329.00
100-4100-2102-0000 Janitorial Supplies 5,000.00 238.54 4,761.46
100-4100-2105-0000 Asphalt 35,000.00 305.76 34,694.24
100-4100-2106-0000 Salt / Sand 72,000.00 14,724.97 57,275.03
100-4100-2108-0000 Gravel 2,500.00 0.00 2,500.00
100-4100-2110-0000 Automotive Fuel 38,000.00 3,186.65 34,813.35
100-4100-2115-0000 Tires 8,000.00 1,315.92 6,684.08
100-4100-2201-0000 Equipment Repair Supplies 30,000.00 2,818.02 27,181.98
100-4100-2202-0000 Building Repair Supplies 1,000.00 0.00 1,000.00
100-4100-2300-0000 Small Tools 0.00 99.14 -99.14
100-4100-2301-0000 Safety Equipment 3,000.00 51.95 2,948.05
100-4100-2302-0000 Other Minor Equipment 10,000.00 192.60 9,807.40
SUPPLIES 225,300.00 25,604.55 199,695.45
100-4100-3002-0000 Contractual 64,000.00 3,732.57 60,267.43
100-4100-3099-0000 Other Professional Services 4,000.00 0.00 4,000.00
100-4100-3101-0000 Telephone 2,500.00 194.32 2,305.68
100-4100-3103-0000 Cellular Phones 800.00 82.77 717.23
100-4100-3104-0000 Pager Services 0.00 0.00 0.00
100-4100-3107-0000 GPS Tracking System (Air Time) 0.00 0.00 0.00
100-4100-3200-0000 Mileage 200.00 0.00 200.00
100-4100-3201-0000 Seminar/Conference Fees 2,500.00 1,595.00 905.00
100-4100-3202-0000 Meals 0.00 0.00 0.00
100-4100- 3400-0000 Printing and Publishing 500.00 0.00 500.00
100-4100-3500-0000 General Insurance 54,621.00 0.00 54,621.00
100-4100-3600-0000 Electricity 14,000.00 1,141.01 12,858.99
100-4100-3601-0000Natural Gas 12,000.00 2,625.29 9,374.71
100-4100- 3 702-0000 Equipment Repair Charges 15,000.00 0.00 15,000.00
100-4100-3703 -0000 Building Repair Charges 8,000.00 0.00 8,000.00
100-4100-3707 -0000 Maintenance Agreements 12,300.00 5,902.00 6,398.00
100-4100-3709-0000 Sealcoating / Patching 125,000.00 0.00 125,000.00
100-4100-3710-0000 Sidewalk Repair/Replacement 5,000.00 0.00 5,000.00
100-4100-3806-0000 Uniforms 8,000.00 687.36 7,312.64
SERVICES AND CHARGES 328,421.00 15,960.32 312,460.68
14
2008 2008 2008
Account Number Description Budget Y-T-D Variance
100-4100-4000-0000 Memberships And Dues 300.00 0.00 300.00
100-4100-4099-0000 Miscellaneous Charges 10,000.00 377.00 9,623.00
MISCELLANEOUS 10,300.00 377.00 9,923.00
100-4100-5100-0000 C/O Land 0.00 0.00 0.00
100-4100-5200-0000 C/O & Improvements 0.00 0.00 0.00
100-4100-5300-0000 C/O Machinery & Equipment 308,800.00 0.00 308,800.00
100-4100-5310-0000 C/O MIS Computer Equipment 5,300.00 0.00 5,300.00
100-4100-5400-0000 C/O Automotive Equipment 69,700.00 0.00 69,700.00
CAPITAL OUTLAY 383,800.00 0.00 383,800.00
100-4100-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
100-4100-7020-0000 Depreciation-Purchased 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4100 STREET 1,509,131.00 131,561.11 1,377,569.89
4140 UNALLOCATED
100-4140-1500-0000 Hospital/Medical/Retirees 454,716.00 80,472.00 374,244.00
100-4140-1540-0000 Life Insurance-Retirees 0.00 0.00 0.00
PERSONNEL SERVICES 454,716.00 80,472.00 374,244.00
100-4140-3005-0000 Maple Island Prison Site 0.00 0.00 0.00
100-4140-3094-0000 Wellness Program 4,000.00 0.00 4,000.00
100-4140-3095-0000 Community Volunteer Services 16,250.00 4,062.50 12,187.50
100-4140-3096-0000 Youth Service Bureau 36,000.00 0.00 36,000.00
100-4140-3097-0000 Human Rights Commission 500.00 78.75 421.25
100-4140-3098-0000 Charter Commission Expenses 500.00 0.00 500.00
100-4140-3102-0000 Postage 0.00 0.00 0.00
100-4140-3500-0000 General Insurance 0.00 38,697.50 -38,697.50
100-4140-3750-0000 Fire Relief Association 165,000.00 0.00 165,000.00
SERVICES AND CHARGES 222,250.00 42,838.75 179,411.25
100-4140-4010-0000 Contingency 20,000.00 0.00 20,000.00
100-4140-4020-0000 Garbage Collection 0.00 0.00 0.00
100-4140-4099-0000 Miscellaneous Charges 15,000.00 605.91 14,394.09
MISCELLANEOUS 35,000.00 605.91 34,394.09
100-4140-5100-0000 C/O Land 0.00 0.00 0.00
CAPITAL OUTLAY 0.00 0.00 0.00
100-4140-7010-0000 Depreciation-Purchased Asset 0.00 0.00 0.00
100-4140-7020-0000 Depreciation-Contributed Asset 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4140 UNALLOCATED 711,966.00 123,916.66 588,049.34
4190 OPERATING TRANSFERS
100-4190-9200-0000 Transfer Out -Special Events 57,500.00 9,583.34 47,916.66
100-4190-9230-0000 Transfer Out-Library Fund 1,028,075.00 171,345.84 856,729.16
100-4190-9240-0000 Transfer Out-Park Fund 718,145.00 119,690.84 598,454.16
100-4190-9263-0000 Transfer Out-Dare Fund 2,500.00 416.66 2,083.34
100-4190-9490-0000 Transfer Out-Capital Project 0.00 0.00 0.00
OTHER FINANCING USES 1,806,220.00 301,036.68 1,505,183.32
15
----- ------------- ---..--- - - _____n_________
2008 2008 2008
Account Number Description Budget Y-T-D Variance
4190 OPERATING TRANSFERS 1,806,220.00 301,036.68 1,505,183.32
Expense 11,420,386.00 1,383,506.92 10,036,879.08
100 GENERAL FUND 0.00 -1,154,546.85 1,154,546.85
Revenue Total 11,420,386.00 228,960.07 11,191,425.93
Expense Total 11,420,386.00 1,383,506.92 10,036,879.08
Grand Total 0.00 -1,154,546.85 1,154,546.85
16
General Ledger iIlwate
Quarterly Report
User; SharonH -.----
Printed: 03/13/08 14:37:37 ~
Period 01 - 02 THE BIRTHPLACE o f- MINNESOIA
Fiscal Year 2008 - 2008
2008 2008 2008
Account Number Description Budget Spent to Date Variance
200 SPECIAL EVENTS FUND
Revenue
0000
200-0000-3810-0200 Interest Earnings 0.00 0.00 0.00
200-0000-3820-0100 Donations 10,000.00 0.00 10,000.00
200-0000-3870-0100 Refunds And Reimbursements 20,000.00 0.00 20,000.00
MISCELLANEOUS 30,000.00 0.00 30,000.00
200-0000-3910-0100 Transfer In-General Fund 57,500.00 9,583.34 47,916.66
200-0000-3910-0490 Transfer In-Capital Projects 0.00 0.00 0.00
OTHER FINANCING SOURCES 57,500.00 9,583.34 47,916.66
0000 87,500.00 9,583.34 77,916.66
Revenue 87,500.00 9,583.34 77,916.66
Expense
4200 SPECIAL EVENTS
200-4200-3099-0000 Professional Services 35,000.00 0.00 35,000.00
200-4200-3400-0000 Printing and Publishing 0.00 0.00 0.00
200-4200-3500-0000 General Insurance 500.00 0.00 500.00
200-4200-3600-0000 Electricity 0.00 0.00 0.00
200-4200-3900-0000 Sales Tax 0.00 0.00 0.00
SERVICES AND CHARGES 35,500.00 0.00 35,500.00
200-4200-4005-0000 Contributions 2,000.00 2,000.00 0.00
200-4200-4006-0000 Lumber Jack Day Parade 0.00 0.00 0.00
200-4200-4007-0000 Fireworks 50,000.00 0.00 50,000.00
200-4200-4099-0000 Miscellaneous Charges 0.00 0.00 0.00
MISCELLANEOUS 52,000.00 2,000.00 50,000.00
4200 SPECIAL EVENTS 87,500.00 2,000.00 85,500.00
Expense 87,500.00 2,000.00 85,500.00
200 SPECIAL EVENTS FUND 0.00 7,583.34 -7,583.34
Revenue Total 87,500.00 9,583.34 77,916.66
Expense Total 87,500.00 2,000.00 85,500.00
Grand Total 0.00 7,583.34 -7,583.34
1
General Ledger
Quarterly Report
User: SharonH
Printed: 03/13/08 14:37:58
Period 01 - 12
Fiscal Year 2008 - 2008
iIlwate
THE BIRTHPLACE OF MINNESO A
~
130,000.00 46,869.81 83,130.19
15,000.00 3,175.00 11,825.00
61,717.00 0.00 61,717.00
400,000.00 37,269.01 362,730.99
150,000.00 11,606.70 138,393.30
16,000.00 10,802.65 5,197.35
105,000.00 39,049.21 65,950.79
22,000.00 5,167.00 16,833.00
63,000.00 41,856.00 21,144.00
11,000.00 2,599.54 8,400.46
0.00 49.83 -49.83
15,000.00 0.00 15,000.00
130,000.00 109,409.50 20,590.50
125,000.00 30,364.95 94,635.05
18,000.00 11,234.00 6,766.00
5,000.00 1,670.50 3,329.50
1,200.00 585.00 615.00
500.00 114.00 386.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
135,000.00 150.00 134,850.00
500.00 315.50 184.50
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 530.00 -530.00
0.00 0.00 0.00
1,403,917.00 352,818.20 1,051,098.80
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
60,000.00 0.00 60,000.00
0.00 0.00 0.00
0.00 0.00 0.00
60,000.00 0.00 60,000.00
0.00 0.00 0.00
0.00 0.00 0.00
1
Account Number Description
202 ST CROIX VALLEY REC CENTER
Revenue
0000 REVENUES
202-0000-3502-0100 Concessions
202-0000-3502-0200 Advertising
202-0000-3502-0350 Donations
202-0000-3502-0400 Tax Exempt Programs
202-0000-3502-0401 Other Programs
202-0000-3502-0402 Equipment Rental
202-0000-3502-0403 Figure Skating/Lessons
202-0000-3502-0404 Open Skate
202-0000-3502-0500 Gate
202-0000-3502-0900 Miscellaneous
202-0000-3502-0901 Cash OverlShort
202-0000-3503-0200 Advertising
202-0000-3503-0400 Tax Exempt Programs
202-0000-3503-0401 Other Programs
202-0000-3503-0405 Open Field
202-0000-3503-0406 Walking
202-0000-3503-0407 Golf
202-0000-3503-0408 Batting Cages
202-0000-3503-0900 Miscellaneous
202-0000-3503-0901 Cash OverlShort
202-0000-3504-0100 Concessions
202-0000-3504-0200 Advertising
202-0000-3504-0400 Tax Exempt Programs
202-0000-3504-0401 Other Programs
202-0000-3504-0402 Equipment Rental
202-0000-3504-0403 Figure Skating/Lessons
202-0000-3504-0405 Open Skate
202-0000-3504-0500 Gate
202-0000-3504-0800 Refunds & Reimbursements
202-0000-3504-0900 Miscellaneous
202-0000-3504-0901 Cash OverlShort
CHARGES FOR SERVICES
202-0000-3502-0800 Refunds & Reimbursements
202-0000-3503-0800 Refunds & Reimbursements
SERVICE CHARGES
202-0000- 3810-0200 Interest Earnings
202-0000-3830-0100 Sale Of Property
202-0000-3870-0100 Refunds and Reimbursements
MISCELLANEOUS
202-0000-3910-0404 Transfer In-Co Bonds 2004
202-0000-3910-0405 Transfer In-GO CO Bonds 2005
2008
Budget
2008
Y-T-D
2008
Variance
2008 2008 2008
Account Number Description Budget Y-T-D Variance
202-0000-3910-0407 Transfer In-GO CO Bonds 2007 1,200.00 0.00 1,200.00
202-0000-3910-0408 Transfer In-CO Bonds 2008 249,600.00 0.00 249,600.00
202-0000-3910-0416 Transfer In-GO CO Bonds 2006 105,000.00 0.00 105,000.00
202-0000-3910-0420 Transfer In-Co Bonds 2003 0.00 0.00 0.00
202-0000-3910-0423 Transfer In-2001 C/O Bonds 0.00 0.00 0.00
202-0000-3910-0424 Transfer In-Co Bonds 2000 0.00 0.00 0.00
202-0000-3910-0480 Transfer In-Capital Proj Fund 0.00 0.00 0.00
202-0000-3910-0490 Transfer In-Capital Projects 0.00 0.00 0.00
202-0000-3910-0705 Transfer In - Storm Sewer 35,000.00 0.00 35,000.00
OTHER FINANCING SOURCES 390,800.00 0.00 390,800.00
0000 REVENUES 1,854,717.00 352,818.20 1,501,898.80
Revenue 1,854,717.00 352,818.20 1,501,898.80
Expense
4202 RECREATION CENTER
202-4202-1199-0000 Labor/Benefits- Vehicle Repair 0.00 0.00 0.00
PERSONNEL SERVICES 0.00 0.00 0.00
202-4202-2000-0000 Office Supplies 3,000.00 489.64 2,510.36
202-4202-2101-0000 General Supplies 16,000.00 4,688.09 11,311.91
202-4202-2102-0000 Concession Supplies 73,000.00 21,403.49 51,596.51
202-4202-2110-0000 Fuel 2,500.00 60.49 2,439.51
202-4202-2200-0000 Uniforms 3,000.00 0.00 3,000.00
202-4202-2201-0000 Equipment Repair Supplies 15,000.00 4,774.58 10,225.42
202-4202-2302-0000 Other Minor Equipment 5,000.00 0.00 5,000.00
SUPPLIES 117,500.00 31,416.29 86,083.71
202-4202-3002-0000 Contractual 28,000.00 538.17 27,461.83
202-4202-3004-0000 Auditing 0.00 0.00 0.00
202-4202-3088-0000 Management Fees 11,667.00 972.22 10,694.78
202-4202-3089-0000 Manager 27,850.00 2,089.71 25,760.29
202-4202-3090-0000 Assistant Manager 0.00 0.00 0.00
202-4202-3091-0000 Recreation Director 15,375.00 1,579.90 13,795.10
202-4202-3092-0000 Clerical 6,150.00 493.50 5,656.50
202-4202-3093-0000 Zamboni Operators 72,000.00 6,735.77 65,264.23
202-4202-3094-0000 Custodian 45,000.00 5,675.90 39,324.10
202-4202-3095-0000 Attendants/Skate Guards 1,000.00 0.00 1,000.00
202-4202-3096-0000 Concession Workers 50,000.00 7,350.46 42,649.54
202-4202-3099-0000 Other Professional Services 95,000.00 11,142.88 83,857.12
202-4202-3101-0000 Telephone 2,000.00 505.60 1,494.40
202-4202-3102-0000 Postage 2,000.00 0.00 2,000.00
202-4202-3103-0000 Cellular Phones 375.00 58.07 316.93
202-4202-3200-0000 Mileage 100.00 0.00 100.00
202-4202-3201-0000 Seminar/Conference Fees 1,200.00 0.00 1,200.00
202-4202-3202-0000 Meals 0.00 0.00 0.00
202-4202-3300-0000 Gate Receipts Split 17,000.00 13,163.00 3,837.00
202-4202-3400-0000 Printing and Publishing 7,000.00 202.35 6,797.65
202-4202-3500-0000 General Insurance 6,529.00 0.00 6,529.00
202-4202-3600-0000 Electricity 110,000.00 2,745.45 107,254.55
202-4202-3601-0000 Natural Gas 70,000.00 8,373.53 61,626.47
202-4202-3702-0000 Equipment Repair Charges 8,000.00 0.00 8,000.00
202-4202-3707 -0000 Maintenance Agreements 5,200.00 6,180.00 -980.00
202-4202-3709-0000 Sealcoating 28,000.00 0.00 28,000.00
202-4202-3900-0000 Sales Tax 25,000.00 0.00 25,000.00
2
2008 2008 2008
Account Number Description Budget Y-T-D Variance
SERVICES AND CHARGES 634,446.00 67,806.51 566,639.49
202-4202-4000-0000 Memberships And Dues 500.00 75.00 425.00
202-4202-4002-0000 Laundry 3,000.00 310.37 2,689.63
202-4202-4099-0000 Miscellaneous Charges 15,000.00 319.74 14,680.26
MISCELLANEOUS 18,500.00 705.11 17,794.89
202-4202-5200-0000 C/O Improvements 10,000.00 0.00 10,000.00
202-4202-5300-0000 C/O Machinery & Equipment 20,000.00 0.00 20,000.00
202-4202-5310-0000 C/O MIS Computer Equipment 14,800.00 0.00 14,800.00
CAPITAL OUTLAY 44,800.00 0.00 44,800.00
202-4202-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
202-4202-7020-0000 Depreciation-Contributed 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
202-4202-9381-0000 Transfer Out-$2,135 Go 2000D 187,722.00 0.00 187,722.00
202-4202-9382-0000 Transfer Out-$4,61O Sports Are 0.00 0.00 0.00
202-4202-9385-0000 Transfer Out-$2715 Sports Ctr 266,447.00 0.00 266,447.00
OTHER FINANCING USES 454,169.00 0.00 454,169.00
4202 RECREATION CENTER 1,269,415.00 99,927.91 1,169,487.09
4203 FIELDHOUSE
202-4203-1199-0000 Labor/Benefits- V ehic1e Repair 0.00 0.00 0.00
PERSONNEL SERVICES 0.00 0.00 0.00
202-4203-2000-0000 Office Supplies 400.00 0.00 400.00
202-4203-2101-0000 General Supplies 800.00 890.55 -90.55
202-4203-2102-0000 Concession Supplies 0.00 823.73 -823.73
202-4203-2201-0000 Equipment Repair Supplies 4,000.00 1.68 3,998.32
202-4203-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00
SUPPLIES 6,200.00 1,715.96 4,484.04
202-4203-3002-0000 Contractual 1,000.00 70.16 929.84
202-4203-3088-0000 Management Fees 11,667.00 972.22 10,694.78
202-4203-3089-0000 Manager 27,850.00 2,089.71 25,760.29
202-4203-3090-0000 Assistant Manager 0.00 0.00 0.00
202-4203-3091-0000 Recreation Director 15,375.00 1,579.90 13,795.10
202-4203-3092-0000 Clerical 6,150.00 493.50 5,656.50
202-4203-3094-0000 Custodian 5,000.00 0.00 5,000.00
202-4203-3095-0000 Attendants 6,150.00 210.00 5,940.00
202-4203-3099-0000 Other Professional Services 0.00 0.00 0.00
202-4203-3101-0000 Telephone 1,600.00 42.73 1,557.27
202-4203-3102-0000 Postage 300.00 0.00 300.00
202-4203-3103-0000 Cellular Phones 300.00 58.06 241. 94
202-4203-3200-0000 Mileage 0.00 0.00 0.00
202-4203-3201-0000 Seminar/Conference Fees 300.00 0.00 300.00
202-4203-3202-0000 Meals 0.00 0.00 0.00
202-4203-3400-0000 Printing and Publishing 500.00 0.00 500.00
202-4203-3500-0000 General Insurance 6,529.00 0.00 6,529.00
202-4203-3600-0000 Electricity 43,000.00 4,242.80 38,757.20
202-4203-3601-0000 Natural Gas 91,000.00 22,126.05 68,873.95
202-4203-3602-0000 Propane 18,000.00 0.00 18,000.00
202-4203-3702-0000 Equipment Repair Charges 5,000.00 645.39 4,354.61
202-4203-3900-0000 Sales Tax 10,000.00 0.00 10,000.00
3
2008 2008 2008
Account Number Description Budget Y-T-D Varianee
SERVICES AND CHARGES 249,721.00 32,530.52 217,190.48
202-4203-4000-0000 Memberships And Dues 200.00 0.00 200.00
202-4203 -4002-0000 Laundry 1,000.00 310.38 689.62
202-4203-4099-0000 Miscellaneous Charges 2,000.00 68.33 1,931.67
MISCELLANEOUS 3,200.00 378.71 2,821.29
202-4203-5200-0000 C/O Improvements 60,000.00 0.00 60,000.00
202-4203-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
CAPITAL OUTLAY 60,000.00 0.00 60,000.00
4203 FIELDHOUSE 319,121.00 34,625.19 284,495.81
4204 LILY LAKE ARENA
202-4204-2000-0000 Office Supplies 0.00 0.00 0.00
202-4204-2101-0000 General Supplies 2,000.00 0.00 2,000.00
202-4204-2102-0000 Concession Supplies 1,000.00 0.00 1,000.00
202-4204-2200-0000 Uniforms 700.00 0.00 700.00
202-4204-2201-0000 Equipment Repair Supplies 6,000.00 1,163.19 4,836.81
202-4204-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00
SUPPLIES 10,700.00 1,163.19 9,536.81
202-4204-3000-0000 Consulting Engineer 0.00 0.00 0.00
202-4204-3088-0000 Management Fees 11,666.00 972.22 10,693.78
202-4204-3089-0000 Manager 27,850.00 2,089.71 25,760.29
202-4204-3090-0000 Assistant Manager 0.00 0.00 0.00
202-4204-3091-0000 Recreation Director 15,375.00 1,579.90 13,795.10
202-4204-3092-0000 Clerical 6,150.00 493.50 5,656.50
202-4204-3093-0000 Zamboni Operators 30,000.00 4,506.00 25,494.00
202-4204-3094-0000 Custodian 8,000.00 0.00 8,000.00
202-4204-3096-0000 Concession Workers 0.00 0.00 0.00
202-4204-3099-0000 Other Professional Services 2,000.00 0.00 2,000.00
202-4204-3101-0000 Telephone 750.00 116.50 633.50
202-4204-3102-0000 Postage 0.00 0.00 0.00
202-4204-3103-0000 Cellular Phones 200.00 0.00 200.00
202-4204-3200-0000 Mileage 0.00 0.00 0.00
202-4204- 3201-0000 Seminar/Conference Fees 300.00 0.00 300.00
202-4204-3202-0000 Meals 0.00 0.00 0.00
202-4204-3400-0000 Printing and Publishing 0.00 0.00 0.00
202-4204-3500-0000 General Insurance 5,387.00 0.00 5,387.00
202-4204-3600-0000 Electricity 31,000.00 6,320.82 24,679.18
202-4204-3601-0000 Natural Gas 16,000.00 2,114.41 13,885.59
202-4204-3602-0000 Propane 5,000.00 0.00 5,000.00
202-4204-3702-0000 Equipment Repair Charges 5,000.00 72.42 4,927.58
202-4204-3900-0000 Sales Tax 0.00 0.00 0.00
SERVICES AND CHARGES 164,678.00 18,265.48 146,412.52
202-4204-4000-0000 Memberships and Dues 150.00 75.00 75.00
202-4204-4002-0000 Laundry 500.00 0.00 500.00
202-4204-4099-0000 Miscellaneous Charges 500.00 0.00 500.00
MISCELLANEOUS 1,150.00 75.00 1,075.00
202-4204-5200-0000 C/O & Improvements 226,000.00 0.00 226,000.00
202-4204-5300-0000 C/O Machinery & Equipment 60,000.00 0.00 60,000.00
CAPITAL OUTLAY 286,000.00 0.00 286,000.00
4
2008 2008 2008
Account Number Description Budget Y-T-D Variance
4204 LILY LAKE ARENA 462,528.00 19,503.67 443,024.33
Expense 2,051,064.00 154,056.77 1,897,007.23
202 ST CROIX VALLEY REC CENTER -196,347.00 198,761.43 -395,108.43
Revenue Total 1,854,717.00 352,818.20 1,501,898.80
Expense Total 2,051,064.00 154,056.77 1,897,007.23
Grand Total -196,347.00 198,761.43 -395,108.43
5
General Ledger illwater
Quarterly Report
User: SharonH
Printed: 03/13/08 14:38:24 ~
Period 01 - 02 THE BIRTHPLACE o F MINNESOTA
Fiscal Year 2008 - 2008
2008 2008 2008
Account Number Description Budget Y-T-D Variance
230 LIBRARY FUND
Revenue
0000
230-0000-3500-0 I 00 Meeting Room Rental Fees 30,000.00 1,138.50 28,861.50
230-0000-3520-0 I 00 Copy Machine Fees 4,000.00 652.73 3,347.27
230-0000-3880-0200 Gallery Sales 1,000.00 0.00 1,000.00
230-0000-3880-0500 Book Sales 0.00 0.00 0.00
CHARGES FOR SERVICES 35,000.00 1,791.23 33,208.77
230-0000- 3810-0200 Interest Earnings 1,000.00 0.00 1,000.00
230-0000-3820-0100 Donations 12,500.00 29.00 12,471.00
230-0000-3830-0100 Sale of Property 0.00 50.00 -50.00
230-0000-3860-0100 LeaseIRentals 2,000.00 0.00 2,000.00
230-0000-3860-0200 Parking Rental 2,500.00 416.68 2,083.32
230-0000-3870-0100 Refunds and Reimbursements 6,000.00 0.00 6,000.00
230-0000- 3880-0100 Miscellaneous Income 13,000.00 2,600.48 10,399.52
MISCELLANEOUS 37,000.00 3,096.16 33,903.84
230-0000-3910-0100 Transfer In-General Fund 1,028,075.00 85,672.92 942,402.08
230-0000-3910-0404 Transfer In-Co Bonds 2004 0.00 0.00 0.00
230-0000-3910-0405 Transfer In-GO CO Bonds 2005 0.00 0.00 0.00
230-0000-3910-0407 Transfer In-GO CO Bonds 2007 19,000.00 0.00 19,000.00
230-0000-3910-0408 Transfer In-CO Bonds 2008 63,250.00 0.00 63,250.00
230-0000-3910-0416 Transfer In-CO Bonds 2006 0.00 0.00 0.00
230-0000-3910-0420 Transfer In-Co Bonds 0.00 0.00 0.00
230-0000-3910-0423 Transfer In-200l C/O Bonds 0.00 0.00 0.00
230-0000-3910-0424 Transfer In-Co Bonds 2000 0.00 0.00 0.00
230-0000-3910-0480 Transfer In-Capital Proj Fund 0.00 0.00 0.00
230-0000-3910-0490 Transfer In-Capital Projects 0.00 0.00 0.00
OTHER FINANCING SOURCES 1,110,325.00 85,672.92 1,024,652.08
0000 1,182,325.00 90,560.31 1,091,764.69
Revenue 1,182,325.00 90,560.31 1,091,764.69
Expense
4230 LIBRARY OPERATIONS
230-4230-1000-0000 Full Time Salaries 182,808.00 22,081.72 160,726.28
230-4230-1100-0000 Overtime - Full Time 0.00 0.00 0.00
230-4230-1111-0000 Severance Pay 0.00 0.00 0.00
230-4230-1112-0000 Sick Pay 0.00 1,729.05 -1,729.05
230-4230-1113-0000 Vacation Pay 0.00 1,632.81 -1,632.81
230-4230-1200-0000 Part Time Salaries 396,393.00 44,709.94 351,683.06
230-4230-1300-0000 Overtime - Part Time 0.00 0.00 0.00
230-4230-1410-0000 PERA 38,503.00 7,945.11 30,557.89
230-4230-1420-0000 FICAlMedicare 44,381.00 5,308.01 39,072.99
1
2008 2008 2008
Account Number Description Budget Y-T-D Variance
230-4230-1500-0000 Hospital/Medical 64,387.00 15,870.20 48,516.80
230-4230-1520-0000 Dental Insurance 3,901.00 926.27 2,974.73
230-4230-1540-0000 Life Insurance 793.00 103.20 689.80
PERSONNEL SERVICES 731,166.00 100,306.31 630,859.69
230-4230-2000-0000 Office Supplies 500.00 0.00 500.00
230-4230-210 1-0000 General Supplies 6,000.00 2,083.74 3,916.26
230-4230-2113-0000 Reference 10,000.00 1,411.98 8,588.02
230-4230-2114-0000 Data Base Searching 6,000.00 891.08 5,108.92
230-4230-2302-0000 Other Minor Equipment 1,100.00 0.00 1,100.00
230-4230-2400-0000 Childrens Books 13,050.00 20Q.47 12,849.53
230-4230-2401-0000 Adult Books - Fiction 16,225.00 2,027.35 14,197.65
230-4230-2402-0000 Audio 10,800.00 146.83 10,653.17
230-4230-2403-0000 Periodicals 7,800.00 6,349.59 1,450.41
230-4230-2405-0000 Adult Books - Non Fiction 24,500.00 2,341.61 22,158.39
230-4230-2407-0000 Programs 200.00 0.00 200.00
230-4230-2408-0000 Film/Video 7,865.00 630.90 7,234.10
230-4230-2499-0000 Collection Development 600.00 85.00 515.00
SUPPLIES 104,640.00 16,168.55 88,471.45
230-4230-3098-0000 Technology Support 3,000.00 0.00 3,000.00
230-4230-3099-0000 Other Professional Services 500.00 0.00 500.00
230-4230-3100-0000 Circulation System 0.00 0.00 0.00
230-4230-3101-0000 Telecommunications 9,000.00 194.32 8,805.68
230-4230-3102-0000 Postage 2,800.00 0.00 2,800.00
230-4230-3200-0000 Mileage 400.00 0.00 400.00
230-4230-3201-0000 Seminar/Conference Fees 0.00 0.00 0.00
230-4230-3202-0000 Meals 0.00 0.00 0.00
230-4230-3203-0000 Housing 0.00 0.00 0.00
230-4230-3400-0000 Printing and Publishing 2,000.00 0.00 2,000.00
230-4230-3401-0000 Binding 0.00 0.00 0.00
230-4230-3404-0000 Processing Fee 6,500.00 131.68 6,368.32
230-4230-3500-0000 General Insurance 4,890.00 0.00 4,890.00
230-4230-3707 -0000 Maintenance Agreements 28,816.00 27,057.64 1,758.36
230-4230-3803-0000 Data Base Maintenance 0.00 0.00 0.00
230-4230-3804-0000 Equipment Rental 0.00 0.00 0.00
230-4230-3900-0000 Sales Tax 650.00 0.00 650.00
SERVICES AND CHARGES 58,556.00 27,383.64 31,172.36
230-4230-4000-0000 Memberships and Dues 350.00 370.00 -20.00
230-4230-4001-0000 Subscriptions 600.00 514.44 85.56
230-4230-4099-0000 Miscellaneous Charges 1,800.00 42.60 1,757.40
MISCELLANEOUS 2,750.00 927.04 1,822.96
230-4230-5200-0000 C/O & Improvements 0.00 0.00 0.00
230-4230-5300-0000 C/O Machinery & Equipment 23,500.00 0.00 23,500.00
230-4230-5310-0000 C/O MIS Computer Equipment 41,750.00 0.00 41,750.00
CAPITAL OUTLAY 65,250.00 0.00 65,250.00
230-4230-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
230-4230-7020-0000 Depreciation-Contributed 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4230 LIBRARY OPERATIONS 962,362.00 144,785.54 817,576.46
4231 LIBRARY PLANT
2
2008 2008 2008
Account Number Description Budget Y-T-D Variance
230-4231-1000-0000 Full Time Salaries 40,936.00 4,968.12 35,967.88
230-4231-1100-0000 Overtime - Full Time 0.00 0.00 0.00
230-4231-1111-0000 Severance Pay 0.00 0.00 0.00
230-4231-1112-0000 Sick Pay 0.00 88.25 -88.25
230-4231-1113 -0000 Vacation Pay 0.00 319.04 -319.04
230-4231-1200-0000 Part Time Salaries 28,265.00 2,929.90 25,335.10
230-4231-1410-0000 PERA 4,498.00 549.37 3,948.63
230-4231-1420-0000 FICA/Medicare 5,294.00 559.99 4,734.01
230-4231-1500-0000 Hospital/Medical 14,968.00 3,740.04 11,227.96
230-4231-1520-0000 Dental Insurance 684.00 172.62 511.38
230-4231-1540-0000 Life Insurance 130.00 19.20 110.80
PERSONNEL SERVICES 94,775.00 13,346.53 81,428.47
230-4231-2101-0000 General Supplies 5,500.00 438.91 5,061.09
230-4231-2102-0000 Janitorial Supplies 4,000.00 710.80 3,289.20
230-4231-2202-0000 Building Repair Supplies 300.00 0.00 300.00
230-4231-2203-0000 Fum/ Air Cond Repair Supplies 500.00 0.00 500.00
230-4231-2302-0000 Other Minor Equipment 1,500.00 0.00 1,500.00
SUPPLIES 11,800.00 1,149.71 10,650.29
230-4231-3002-0000 Contractual 0.00 0.00 0.00
230-4231-3099-0000 Other Professional Services 6,000.00 255.79 5,744.21
230-4231-3101-0000 Telephone 3,600.00 170.00 3,430.00
230-4231-3500-0000 General Insurance 18,188.00 0.00 18,188.00
230-4231-3600-0000 Electricity 45,000.00 3,262.55 41,737.45
230-4231-3601-0000 Natural Gas 14,000.00 3,139.01 10,860.99
230-4231-3703-0000 Building Repair Charges 4,800.00 416.45 4,383.55
230-4231-3707-0000 Maintenance Agreements 2,800.00 3,271.09 -471.09
SERVICES AND CHARGES 94,388.00 10,514.89 83,873.11
230-4231-4099-0000 Miscellaneous Charges 2,000.00 173.59 1,826.41
MISCELLANEOUS 2,000.00 173.59 1,826.41
230-4231-5200-0000 C/O & Improvements 15,000.00 0.00 15,000.00
230-4231-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
230-4231-5310-0000 C/O MIS Comupter Equipment 2,000.00 0.00 2,000.00
CAPITAL OUTLAY 17,000.00 0.00 17,000.00
4231 LIBRARY PLANT 219,963.00 25,184.72 194,778.28
Expense 1,182,325.00 169,970.26 1,012,354.74
230 LIBRARY FUND 0.00 -79,409.95 79,409.95
Revenue Total 1,182,325.00 90,560.31 1,091,764.69
Expense Total 1,182,325.00 169,970.26 1,012,354.74
Grand Total 0.00 -79,409.95 79,409.95
3
General Ledger
Quarterly Report
User: SharonH
Printed: 03/13/08 14:39:06
Period 01 - 02
Fiscal Year 2008 - 2008
Account Number Description
240
PARKS FUND
Revenue
0000
240-0000-3140-0103 Permits To Consume
LICENSES AND PERMITS
240-0000-3320-0140 State Grant
INTERGOVERNMENTAL
240-0000-3505-0100 Park Fees
240-0000-3505-0500 Softball Field Fees
CHARGES FOR SERVICES
240-0000-3810-0200 Interest Earnings
240-0000-3820-0100 Donations
240-0000-3830-0100 Sale of Property
240-0000-3870-0100 Refunds snd Reimbursements
240-0000-3880-0100 Miscellaneous Income
MISCELLANEOUS
240-0000-3910-0100 Transfer In-General Fund
240-0000-3910-0242 Transfer In-CDBG Grant
240-0000-3910-0245 Transfer In-Park Dedication
240-0000-3910-0290 Transfer In-Grant Fund
240-0000-3910-0404 Transfer In-Co Bonds 2004
240-0000-3910-0405 Transfer In-GO CO Bonds 2005
240-0000-3910-0407 Transfer In-GO CO Bonds 2007
240-0000-3910-0408 Transfer In-CO Bonds 2008
240-0000- 3910-0416 Transfer In-GO CO Bonds 2006
240-0000-3910-0420 Transfer In-Co Bonds 2003
240-0000-3910-0423 Transfer In-2001 C/O Bonds
240-0000-3910-0424 Transfer In-Co Bonds 2000
240-0000-3910-0428 Transfer In-Co Bonds 1998
240-0000-3910-0480 Transfer In-Capital Proj Fund
240-0000-3910-0490 Transfer In-Capital Projects
240-0000-3920-0100 Bond Proceeds
OTHER FINANCING SOURCES
0000
Revenue
Expense
4240 PARK
240-4240-1000-0000 Full Time Salaries
240-4240-1100-0000 Overtime - Full Time
il(wate
~
THE BlflTHPLACE O~ MINNESOTA
2008
Budget
2008
Y-T-D
2008
Variance
1,500.00 140.00 1,360.00
1,500.00 140.00 1,360.00
0.00 0.00 0.00
0.00 0.00 0.00
11,000.00 945.00 10,055.00
1,000.00 0.00 1,000.00
12,000.00 945.00 11,055.00
13,000.00 0.00 13,000.00
0.00 0.00 0.00
3,000.00 6,900.00 -3,900.00
0.00 15,929.88 -15,929.88
0.00 0.00 0.00
16,000.00 22,829.88 -6,829.88
718,145.00 119,690.84 598,454.16
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
64,500.00 0.00 64,500.00
126,000.00 0.00 126,000.00
11,600.00 0.00 11,600.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
920,245.00 119,690.84 800,554.16
949,745.00 143,605.72 806,139.28
949,745.00 143,605.72 806,139.28
375,189.00
3,000.00
42,970.84
497.12
332,218.16
2,502.88
1
2008 2008 2008
Account Number Description Budget Y-T-D Variance
240-4240-1111-0000 Severance Pay 0.00 0.00 0.00
240-4240-1112-0000 Sick Pay 0.00 1,441.86 -1,441.86
240-4240-1113-0000 Vacation Pay 0.00 4,691.81 -4,691.81
240-4240-1200-0000 Part Time Salaries 20,700.00 0.00 20,700.00
240-4240-1300-0000 Overtime - Part Time 500.00 0.00 500.00
240-4240-1410-0000 PERA 25,221.00 3,277.32 21,943.68
240-4240-1420-0000 FICA/Medicare 31,308.00 3,600.30 27,707.70
240-4240-1500-0000 Hospital/Medical 57,860.00 14,456.73 43,403.27
240-4240-1520-0000 Dental Insurance 3,420.00 863.15 2,556.85
240-4240-1540-0000 Life Insurance 486.00 72.00 414.00
240-4240-1800-0000 Longevity Pay 9,826.00 0.00 9,826.00
PERSONNEL SERVICES 527,510.00 71,871.13 455,638.87
240-4240-2000-0000 Office Supplies 1,000.00 42.58 957.42
240-4240-2101-0000 General Supplies 14,000.00 141.84 13,858.16
240-4240-2104-0000 Chemicals 7,000.00 0.00 7,000.00
240-4240-2106-0000 Topsoil/Seed/Lime 6,000.00 0.00 6,000.00
240-4240-2109-0000 Heating - Fuel Oil 0.00 0.00 0.00
240-4240-2110-0000 Automotive Fuel 16,000.00 3,714.56 12,285.44
240-4240-2115-0000 Tires 2,500.00 21.64 2,478.36
240-4240-2117-0000 Trees 2,000.00 0.00 2,000.00
240-4240-2201-0000 Equipment Repair Supplies 7,000.00 590.26 6,409.74
240-4240-2302-0000 Other Minor Equipment 5,500.00 0.00 5,500.00
SUPPLIES 61,000.00 4,510.88 56,489.12
240-4240-3002-0000 Contractual 22,000.00 811.46 21,188.54
240-4240-3050-0000 Tree Removal 15,000.00 2,130.00 12,870.00
240-4240-3099-0000 Other Professional Services 21,000.00 0.00 21,000.00
240-4240-3101-0000 Telephone 2,500.00 290.29 2,209.71
240-4240-3102-0000 Postage 350.00 0.00 350.00
240-4240-3103-0000 Cellular Phones 800.00 62.87 737.13
240-4240-3200-0000 Mileage 100.00 0.00 100.00
240-4240-3201-0000 Seminar/Conference Fees 1,000.00 0.00 1,000.00
240-4240-3202-0000 Meals 0.00 0.00 0.00
240-4240-3203-0000 Housing 0.00 0.00 0.00
240-4240-3400-0000 Printing and Publishing 500.00 0.00 500.00
240-4240-3500-0000 General Insurance 34,985.00 0.00 34,985.00
240-4240-3600-0000 Electricity 18,000.00 1,846.21 16,153.79
240-4240-3601-0000Natural Gas 7,500.00 1,575.17 5,924.83
240-4240-3702-0000 Equipment Repair Charges 5,000.00 0.00 5,000.00
240-4240-3711-0000Trail Maintenance 0.00 0.00 0.00
240-4240-3800-0000 Beach Spraying 3,200.00 0.00 3,200.00
240-4240-3804-0000 Portable Restroom Rental 14,000.00 219.77 13,780.23
240-4240-3806-0000 Uniforms 3,000.00 371.76 2,628.24
240-4240-3900-0000 Sales Tax 0.00 0.00 0.00
SERVICES AND CHARGES 148,935.00 7,307.53 141,627.47
240-4240-4000-0000 Memberships and Dues 200.00 0.00 200.00
240-4240-4001-0000 Subscriptions 0.00 0.00 0.00
240-4240-4095-0000 Misc Charges-Teddy Bear Park 5,000.00 0.00 5,000.00
240-4240-4099-0000 Miscellaneous Charges 5,000.00 92.50 4,907.50
MISCELLANEOUS 10,200.00 92.50 10,107.50
240-4240-5100-0000 C/O Land 0.00 0.00 0.00
240-4240-5200-0000 C/O & Improvements 164,700.00 0.00 164,700.00
240-4240-5300-0000 C/O Machinery & Equipment 34,900.00 0.00 34,900.00
2
------
2008 2008 2008
Account Number Description Budget Y-T-D Variance
240-4240-5310-0000 C/O MIS Computer Equipment 2,500.00 0.00 2,500.00
240-4240-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00
CAPITAL OUTLAY 202,100.00 0.00 202,100.00
240-4240-7010-0000 Depreciation-Purchased 0.00 0.00 0.00
240-4240-7020-0000 Depreciation-Contributed 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
240-4240-9451-0000 Transfer Out-Permanent Impr 0.00 0.00 0.00
OTHER FINANCING USES 0.00 0.00 0.00
4240 PARK 949,745.00 83,782.04 865,962.96
Expense 949,745.00 83,782.04 865,962.96
240 PARKS FUND 0.00 59,823.68 -59,823.68
Revenue Total 949,745.00 143,605.72 806,139.28
Expense Total 949,745.00 83,782.04 865,962.96
Grand Total 0.00 59,823.68 -59,823.68
3
General Ledger illwate
Quarterly Report
User: SharonH
Printed: 03/13/08 14:39:28 ~
Period 01 - 02 r H E BIRTHPLACE o f MINNESO A
Fiscal Year 2008 - 2008
2008 2008 2008
Account Number Description Budget Y-T-D Variance
255 WASH CO RECYCLING
Revenue
0000
255-0000-3330-0310 County Recycling Grant 33,378.00 0.00 33,378.00
INTERGOVERNMENTAL 33,378.00 0.00 33,378.00
255-0000-3810-0200 Interest Earnings 0.00 0.00 0.00
MISCELLANEOUS 0.00 0.00 0.00
0000 33,378.00 0.00 33,378.00
Revenue 33,378.00 0.00 33,378.00
Expense
4255 WA CO RECYCLING
255-4255-1200-0000 Part Time Salaries 0.00 0.00 0.00
255-4255-1420-0000 FICA/Medicare 0.00 0.00 0.00
PERSONNEL SERVICES 0.00 0.00 0.00
255-4255-3002-0000 Contractual-Recycling Charge 0.00 0.00 0.00
255-4255-3099-0000 Other Professional Services 9,500.00 0.00 9,500.00
255-4255-3102-0000 Postage 1,500.00 0.00 1,500.00
255-4255-3500-0000 General Insurance 0.00 0.00 0.00
SERVICES AND CHARGES 11,000.00 0.00 11,000.00
255-4255-4009-0000 Refunds And Reimbursements 0.00 0.00 0.00
255-4255-4099-0000 Miscellaneous Charges 22,378.00 0.00 22,378.00
MISCELLANEOUS 22,378.00 0.00 22,378.00
4255 WA CO RECYCLING 33,378.00 0.00 33,378.00
Expense 33,378.00 0.00 33,378.00
255 WASH CO RECYCLING 0.00 0.00 0.00
Revenue Total 33,378.00 0.00 33,378.00
Expense Total 33,378.00 0.00 33,378.00
Grand Total 0.00 0.00 0.00
1
General Ledger
Quarterly Report
User: SharonH
Printed: 03/13/08 14:39:45
Period 01 - 02
Fiscal Year 2008 - 2008
Account Number DeKription
263
DARE FUND
Revenue
0000
263-0000-3810-0200 Interest Earnings
263-0000-3820-0100 Donations
263-0000-3880-0 I 00 Miscellaneous Income
263-0000-3880-0600 Merchandise
MISCELLANEOUS
263-0000-3910-0 I 00 Transfer In-General Fund
OTHER FINANCING SOURCES
0000
Revenue
Expense
4263 DARE
263-4263-2101-0000 General Supplies
SUPPLIES
4263
DARE
Expense
263
DARE FUND
Revenue Total
Expense Total
Grand Total
iIlwater
THE BIRTHPLACE O~ MINNESOTA
~
2008
Budget
2008
Variance
2008
Y-T-D
0.00 0.00 0.00
500.00 0.00 500.00
0.00 0.00 0.00
0.00 0.00 0.00
500.00 0.00 500.00
2,500.00 416.66 2,083.34
2,500.00 416.66 2,083.34
3,000.00 416.66 2,583.34
3,000.00 416.66 2,583.34
3,000.00 0.00 3,000.00
3,000.00 0.00 3,000.00
3,000.00 0.00 3,000.00
3,000.00 0.00 3,000.00
0.00 416.66 -416.66
3,000.00 416.66 2,583.34
3,000.00 0.00 3,000.00
0.00 416.66 -416.66
1
General Ledger
Quarterly Report
User: SharonH
Printed: 03/13/08 14:40:03
Period 01 - 02
Fiscal Year 2008 - 2008
Account Number Description
700
SEWER FUND
Revenue
0000
700-0000-3010-0100 Current Property Taxes
700-0000-3020-0100 Delinquent Property Taxes
TAXES
700-0000-3570-0510 Sewer Hookup-Annexation
SPECIAL ASSESSMENTS
700-0000-3560-0100 Service Charge
700-0000-3560-0500 III Surcharge
700-0000-3570-0300 SAC Charge
700-0000-3570-0301 WAC Charges
700-0000-3570-0303 One Inch Water Meter
700-0000-3570-0500 Connection Fees
CHARGES FOR SERVICES
700-0000-3810-0200 Interest Earnings
700-0000-3820-0100 Donations
700-0000-3830-0100 Sale of Property
700-0000-3870-0100 Refunds and Reimbursements
700-0000-3880-0100 Miscellaneous Income
700-0000-3880-0300 Penalty
700-0000-3880-0900 Capital Asset Contributions
MISCELLANEOUS
700-0000-3910-0423 Transfer In-2001/2002 CO Bonds
OTHER FINANCING SOURCES
0000
Revenue
Expense
4700 SEWER
700-4700-1000-0000 Full Time Salaries
700-4700-1100-0000 Overtime - Full Time
700-4700-1111-0000 Severance Pay
700-4700-1112-0000 Sick Pay
700-4700-1113-0000 Vacation Pay
700-4700-1200-0000 Part Time Salaries
700-4700-1410-0000 PERA
700-4700-1420-0000 FICAlMedicare
700-4700-1500-0000 Hospital 1 Medical
700-4700-1520-0000 Dental Insurance
iIlvYater
THE BIRTHPLACE O~ MINNESOTA
~
2008
Budget
2008
Y-T-D
2008
Varianee
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
1,900,000.00 466,940.22 1,433,059.78
0.00 0.00 0.00
150,000.00 18,250.00 131,750.00
60,000.00 10,000.00 50,000.00
15,000.00 0.00 15,000.00
9,000.00 29,223.44 -20,223.44
2,134,000.00 524,413.66 1,609,586.34
65,000.00 0.00 65,000.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
36,000.00 9,690.00 26,310.00
0.00 0.00 0.00
101,000.00 9,690.00 91,310.00
0.00 0.00 0.00
0.00 0.00 0.00
2,235,000.00 534,103.66 1,700,896.34
2,235,000.00 534,103.66 1,700,896.34
216,537.00
10,903.00
0.00
0.00
0.00
13,800.00
15,052.00
18,829.00
35,165.00
1,801.00
24,218.97
1,154.20
0.00
1,176.53
2,796.49
0.00
1,933.99
2,083.94
8,575.75
454.56
192,318.03
9,748.80
0.00
-1,176.53
-2,796.49
13,800.00
13,118.01
16,745.06
26,589.25
1,346.44
1
2008 2008 2008
Account Number Description Budget Y-T-D Variance
700-4700-1540-0000 Life Insurance 256.00 37.92 218.08
700-4700-1800-0000 Longevity Pay 4,875.00 0.00 4,875.00
PERSONNEL SERVICES 317,218.00 42,432.35 274,785.65
700-4700-210 1-0000 General Supplies 4,000.00 138.29 3,861.71
700-4700-2106-0000 Sand 200.00 0.00 200.00
700-4700-2110-0000 Automotive Fuel 7,500.00 1,257.50 6,242.50
700-4700-2111-0000 Paper/Forms 600.00 0.00 600.00
700-4700-2115-0000 Tires 1,200.00 481.49 718.51
700-4700-2201-0000 Equipment Repair Supplies 8,000.00 735.51 7,264.49
700-4700-2302-0000 Other Minor Equipment 3,500.00 113.35 3,386.65
SUPPLIES 25,000.00 2,726.14 22,273.86
700-4700-3000-0000 Consulting Engineer 3,000.00 0.00 3,000.00
700-4700-3002-0000 Contractual 5,000.00 0.00 5,000.00
700-4700-3011-0000 Assessing 3,000.00 0.00 3,000.00
700-4700-3012-0000 Computer Programming 2,000.00 0.00 2,000.00
700-4700-3030-0000 City Engineer Services 0.00 0.00 0.00
700-4700-3099-0000 Professional Services 750.00 0.00 750.00
700-4700-3101-0000 Telephone 1,200.00 77.73 1,122.27
700-4700-3102-0000 Postage 4,000.00 740.04 3,259.96
700-4700-3103-0000 Cell Phone 1,000.00 31.56 968.44
700-4700-3104-0000 Pager Service 0.00 0.00 0.00
700-4700-3200-0000 Mileage 150.00 0.00 150.00
700-4700-3201-0000 Seminar/Conference Fees 2,500.00 0.00 2,500.00
700-4700-3202-0000 Meals 150.00 0.00 150.00
700-4700-3203-0000 Housing 500.00 0.00 500.00
700-4700-3400-0000 Printing and Publishing 100.00 0.00 100.00
700-4700-3500-0000 General Insurance 41,337.00 7,019.00 34,318.00
700-4700-3600-0000 Electricity 43,000.00 5,809.20 37,190.80
700-4700-3601-0000 Natural Gas 7,000.00 1,050.12 5,949.88
700-4700-3702-0000 Equipment Repair Charges 8,000.00 0.00 8,000.00
700-4700-3704-0000 Pager Services 0.00 0.00 0.00
700-4700-3705-0000 Lift Station Repairs 40,000.00 0.00 40,000.00
700-4700-3707-0000 Maintenance Agreements 6,400.00 0.00 6,400.00
700-4700-3708-0000 Sewer Line Repair 45,000.00 0.00 45,000.00
700-4700-3720-0000 Lift Station Sewage Pumping 3,500.00 0.00 3,500.00
700-4700-3806-0000 Uniforms 2,000.00 187.48 1,812.52
700-4700-3901-0000 Metro Waste 1,216,527.00 202,754.42 1,013,772.58
700-4700-3902-0000 SAC Charges 150,000.00 14,454.00 135,546.00
700-4700-3903-0000 WAC Charges 60,000.00 10,296.00 49,704.00
700-4700-3906-0000 Admin Charges-General Fund 53,009.00 8,834.84 44,174.16
SERVICES AND CHARGES 1,699,123.00 251,254.39 1,447,868.61
700-4700-4009-0000 Utility Refunds 0.00 0.00 0.00
700-4700-4098-0000 Loss On Disposal Of Asset 0.00 0.00 0.00
700-4700-4099-0000 Miscellaneous Charges 2,000.00 1,234.33 765.67
MISCELLANEOUS 2,000.00 1,234.33 765.67
700-4700-5100-0000 C/O Land 0.00 0.00 0.00
700-4700-5200-0000 C/O & Improvements 577,500.00 0.00 577,500.00
700-4700-5300-0000 C/O Machinery & Equipment 65,000.00 0.00 65,000.00
700-4700-5310-0000 C/O MIS Computer Equipment 6,000.00 0.00 6,000.00
700-4700-5400-0000 C/O Automotive Equipment 90,000.00 0.00 90,000.00
CAP IT AL OUTLAY 738,500.00 0.00 738,500.00
2
--
2008 2008 2008
Account Number Description Budget Y-T-D Variance
700-4700-7010-0000 Depreciation-Purchased Asset 114,000.00 0.00 114,000.00
700-4700-7020-0000 Depreciation-Contributed Asset 150,000.00 0.00 150,000.00
DEPRECIATION 264,000.00 0.00 264,000.00
700-4700-9451-0000 Transfer Out-Perm Imp 40,000.00 0.00 40,000.00
OTHER FINANCING USES 40,000.00 0.00 40,000.00
4700 SEWER 3,085,841.00 297,647.21 2,788,193.79
4701 III
700-4701-2101-0000 General Supplies 10,000.00 0.00 10,000.00
SUPPLIES 10,000.00 0.00 10,000.00
700-4701- 3000-0000 Consulting Engineer 2,000.00 0.00 2,000.00
700-4701-3030-0000 City of Engineer Services 2,500.00 0.00 2,500.00
700-4701-3099-0000 Other Professional Services 7,000.00 0.00 7,000.00
700-4701-3904-0000 III Surcharge 20,000.00 0.00 20,000.00
SERVICES AND CHARGES 31,500.00 0.00 31,500.00
4701 III 41,500.00 0.00 41,500.00
Expense 3,127,341.00 297,647.21 2,829,693.79
700 SEWER FUND -892,341.00 236,456.45 -1,128,797.45
Revenue Total 2,235,000.00 534,103.66 1,700,896.34
Expense Total 3,127,341.00 297,647.21 2,829,693.79
Grand Total -892,341.00 236,456.45 -1,128,797.45
3
General Ledger iIlwa te
Quarterly Report
User: SharonH
Printed: 03/13/08 14:40:28 ~
Period 01 - 02 THE BlflTHPLlICE o ~ MINNESO II
Fiscal Year 2008 - 2008
2008 2008 2008
Account Number Description Budget Y-T-D Variance
705 STORM SEWER FUND
Revenue
0000
705-0000-3220-0100 Special Assess - Delinquent 0.00 0.00 0.00
SPECIAL ASSESSMENTS 0.00 0.00 0.00
705-0000-3560-0100 Service Charge 485,904.00 121,450.00 364,454.00
CHARGES FOR SERVICES 485,904.00 121,450.00 364,454.00
705-0000-3810-0200 Interest Earnings 32,000.00 0.00 32,000.00
705-0000-3820-0100 Donations 0.00 0.00 0.00
705-0000-3870-0100 Refunds And Reimbursements 0.00 9,755.88 -9,755.88
705-0000-3880-0100 Miscellaneous Income 0.00 0.00 0.00
MISCELLANEOUS 32,000.00 9,755.88 22,244.12
0000 517,904.00 131,205.88 386,698.12
Revenue 517,904.00 131,205.88 386,698.12
Expense
4705 STORM SEWER MISCELLANEOUS
705-4705-1000-0000 Full Time Salaries 164,485.00 14,220.57 150,264.43
705-4705-1100-0000 Overtime - Full Time 0.00 61.35 -61.35
705-4705-1111-0000 Severance Pay 0.00 0.00 0.00
705-4705-1112-0000 Sick Pay 0.00 364.17 -364.17
705-4705-1113-0000 Vacation Pay 0.00 1,226.28 -1,226.28
705-4705-1200-0000 Part Time Salaries 0.00 0.00 0.00
705-4705-1410-0000 PERA 10,954.00 1,037.70 9,916.30
705-4705-1420-0000 FICNMedicare 12,890.00 1,154.15 11,735.85
705-4705-1500-0000 Hospital/Medical 22,537.00 3,169.85 19,367.15
705-4705-1520-0000 Dental Insurance 1,345.00 182.24 1,162.76
705-4705-1540-0000 Life Insurance 190.00 16.08 173.92
705-4705-1800-0000 Longevity Pay 4,006.00 0.00 4,006.00
PERSONNEL SERVICES 216,407.00 21,432.39 194,974.61
705-4705-2110-0000 Automotive Fuel 3,000.00 0.00 3,000.00
705-4705-2111-0000 Paper/Forms 0.00 0.00 0.00
705-4705-2302-0000 Other Minor Equipment 0.00 0.00 0.00
SUPPLIES 3,000.00 0.00 3,000.00
705-4705-3000-0000 Consulting Engineer 15,000.00 0.00 15,000.00
705-4705-3002-0000 Contractual 25,000.00 0.00 25,000.00
705-4705-3008-0000 Legal 0.00 0.00 0.00
705-4705-3012-0000 Computer Programming 0.00 0.00 0.00
705-4705-3030-0000 City Engineer Services 0.00 0.00 0.00
705-4705-3099-0000 Other Professional Services 0.00 0.00 0.00
1
2008 2008 2008
Account Number Description Budget Y-T-D Variance
705-4705-3102-0000 Postage 0.00 740.03 -740.03
705-4705-3500-0000 General Insurance 4,240.00 0.00 4,240.00
705-4705-3705-0000 Storm Sewer Repairs 10,000.00 0.00 10,000.00
705-4705-3706-0000 Pond Maintenance 60,000.00 0.00 60,000.00
705-4705-3707 -0000 Maintenance Agreements 0.00 0.00 0.00
705-4705-3906-0000 Admin Charges-General Fund 14,263.00 2,377.16 11,885.84
SERVICES AND CHARGES 128,503.00 3,117.19 125,385.81
705-4705-4000-0000 Memberships & Dues 31,561.00 15,433.55 16,127.45
705-4705-4099-0000 Miscellaneous Charges 2,000.00 0.00 2,000.00
MISCELLANEOUS 33,561.00 15,433.55 18,127.45
705-4705-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
CAPITAL OUTLAY 0.00 0.00 0.00
705-4705-6010-0000 Interest 0.00 0.00 0.00
DEBT SERVICE 0.00 0.00 0.00
705-4705-7010-0000 Depreciation-Purchased Asset 1,600.00 0.00 1,600.00
705-4705-7020-0000 Depreciation-Contributed Asset 0.00 0.00 0.00
DEPRECIATION 1,600.00 0.00 1,600.00
705-4705-9100-0000 Transfer Out-General Fund 0.00 0.00 0.00
705-4705-9202-0000 Transfer Out - SCVRC 35,000.00 0.00 35,000.00
705-4705-9451-0000 Transfer Out-Perm Imp 115,000.00 0.00 115,000.00
OTHER FINANCING USES 150,000.00 0.00 150,000.00
4705 STORM SEWER MISCELLANEOUS 533,071.00 39,983.13 493,087.87
Expense 533,071.00 39,983.13 493,087.87
705 STORM SEWER FUND -15,167.00 91,222.75 -106,389.75
Revenue Total 517,904.00 131,205.88 386,698.12
Expense Total 533,071.00 39,983.13 493,087.87
Grand Total -15,167.00 91,222.75 -106,389.75
2
General Ledger i1lwa te
Quarterly Report
User: SharonH
Printed: 03/13/08 14:40:42 ~
Period 01 - 02 r H E BIRTHPLACE o ~ MINNESOTA
Fiscal Year 2008 - 2008
2008 2008 2008
Account Number Description Budget Y-T-D Variance
710 SIGNS & LIGHTING FUND
Revenue
0000
710-0000-3560-0100 Service Charge 370,000.00 92,466.00 277,534.00
CHARGES FOR SERVICES 370,000.00 92,466.00 277,534.00
710-0000-3810-0200 Interest Earnings 0.00 0.00 0.00
710-0000-3870-0100 Refunds and Reimbursements 0.00 0.00 0.00
710-0000-3880-0100 Miscellaneous Income 0.00 0.00 0.00
MISCELLANEOUS 0.00 0.00 0.00
0000 370,000.00 92,466.00 277,534.00
Revenue 370,000.00 92,466.00 277,534.00
Expense
4710 SIGNS & LIGHTING
710-4710-1000-0000 Full Time Salaries 67,547.00 8,262.37 59,284.63
710-4710-1100-0000 Overtime - Full Time 0.00 193.70 -193.70
710-4710-1111-0000 Severance Pay 0.00 0.00 0.00
710-4710-1112-0000 Sick Pay 0.00 290.36 -290.36
710-4710-1113-0000 Vacation Pay 0.00 382.15 -382.15
710-4710-1200-0000 Part Time Salaries 0.00 0.00 0.00
710-4710-1410-0000 PERA 4,391.00 605.33 3,785.67
710-4710-1420-0000 FICAlMedicare 5,168.00 634.11 4,533.89
710-4710-1500-0000 Hospital/Medical 12,469.00 2,957.65 9,511.35
710-4710-1520-0000 Dental Insurance 569.00 143.84 425.16
710-4710-1540-0000 Life Insurance 81.00 12.00 69.00
710-4710-1800-0000 Longevity Pay 0.00 0.00 0.00
PERSONNEL SERVICES 90,225.00 13,481.51 76,743.49
710-4710-2101-0000 General Supplies 15,000.00 204.89 14,795.11
710-4710-2110-0000 Automotive Fuel 2,000.00 299.39 1,700.61
710-4710-2111-0000 Paper/Forms 300.00 0.00 300.00
710-4710-2300-0000 Small Tools 1,500.00 0.00 1,500.00
SUPPLIES 18,800.00 504.28 18,295.72
710-4710-3002-0000 Contractual 1,500.00 0.00 1,500.00
710-4710-3012-0000 Computer Programming 1,200.00 0.00 1,200.00
710-4710-3030-0000 City Engineer Services 0.00 0.00 0.00
710-4710-3102-0000 Postage 3,000.00 740.03 2,259.97
710-4710-3500-0000 General Insurance 3,379.00 0.00 3,379.00
710-4710-3600-0000 Electricity 200,000.00 20,221.06 179,778.94
710-4710-3702-0000 Equipment Repair Charges 2,000.00 0.00 2,000.00
710-4710-3707-0000 Maintenance Agreements 2,400.00 962.63 1,437.37
710-4710-3711-0000 Traffic Signal Maintenance 4,000.00 0.00 4,000.00
1
2008 2008 2008
Account Number Description Budget Y-T-D Variance
710-4710-3906-0000 Admin Charges-General Fund 14,263.00 2,377.16 11,885.84
SERVICES AND CHARGES 231,742.00 24,300.88 207,441.12
710-4710-4099-0000 Miscellaneous Charges 500.00 0.00 500.00
MISCELLANEOUS 500.00 0.00 500.00
710-4710-5200-0000 Capital Outlay & Improvements 0.00 0.00 0.00
710-4710-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
710-4710-5310-0000 C/O MIS Computer Equipment 2,500.00 0.00 2,500.00
CAPITAL OUTLAY 2,500.00 0.00 2,500.00
710-4710-7010-0000 Depreciation-Purchased Asset 300.00 0.00 300.00
DEPRECIATION 300.00 0.00 300.00
710-4710-9100-0000 Transfer Out-General Fund 0.00 0.00 0.00
710-4710-9451-0000 Transfer Out-Perm Improvement 28,433.00 0.00 28,433.00
OTHER FINANCING USES 28,433.00 0.00 28,433.00
4710 SIGNS & LIGHTING 372,500.00 38,286.67 334,213.33
Expense 372,500.00 38,286.67 334,213.33
710 SIGNS & LIGHTING FUND -2,500.00 54,179.33 -56,679.33
Revenue Total 370,000.00 92,466.00 277,534.00
Expense Total 372,500.00 38,286.67 334,213.33
Grand Total -2,500.00 54,179.33 -56,679.33
2
General Ledger illwate
Monthly Activity Report
User: SharonH
Printed: 03/13/08 14:41:04 ~
Period 01 - 02 THE BIRTHPl...CE o f- MINNESO ...
Fiscal Year 2008 - 2008
2008 2008 2008
Account Number Description Budget Y-T-D Varianee
720 PARKING FUND
Revenue
0000
720-0000-3140-0105 Parking Permits 40,000.00 3,540.00 36,460.00
LICENSES AND PERMITS 40,000.00 3,540.00 36,460.00
720-0000-3560-0120 Parking Meters-S Main Lot 95,000.00 0.00 95,000.00
720-0000-3560-0340 Parking Meters-River Lot 48,000.00 0.00 48,000.00
CHARGES FOR SERVICES 143,000.00 0.00 143,000.00
720-0000-3610-0 I 00 Parking Meter Tickets 35,000.00 3,495.00 31,505.00
720-0000-3610-0200 Parking Fines - County 50,000.00 0.00 50,000.00
FINES AND FORFEITS 85,000.00 3,495.00 81,505.00
720-0000-3810-0200 Interest Earnings 16,000.00 0.00 16,000.00
720-0000- 3830-0 I 00 Sale of Property 0.00 0.00 0.00
720-0000-3860-0 I 00 Lease / Rentals 0.00 1.00 -1.00
720-0000-3870-0 I 00 Refunds And Reimbursements 0.00 0.00 0.00
720-0000-3880-0 I 00 Miscellaneous Income 0.00 0.00 0.00
720-0000-3880-0200 Cash Over/Short 0.00 0.00 0.00
MISCELLANEOUS 16,000.00 1.00 15,999.00
0000 284,000.00 7,036.00 276,964.00
Revenue 284,000.00 7,036.00 276,964.00
Expense
4720 PARKING
720-4720-1000-0000 Full Time Salaries 46,607.00 6,003.55 40,603.45
720-4720-1100-0000 Overtime - Full Time 3,000.00 0.00 3,000.00
720-4720-1111-0000 Severance Pay 0.00 0.00 0.00
720-4720-1112-0000 Sick Pay 0.00 54.46 -54.46
720-4720-1113-0000 Vacation Pay 0.00 116.11 -116.11
720-4720-1200-0000 Part-Time Salaries 35,000.00 0.00 35,000.00
720-4720-1300-0000 Overtime - Part Time 1,000.00 0.00 1,000.00
720-4720-1410-0000 PERA 3,224.00 407.47 2,816.53
720-4720-1420-0000 FI CAlMedicare 6,549.00 463.41 6,085.59
720-4720-1500-0000 Hospital/Medical 6,204.00 1,575.74 4,628.26
720-4720-1520-0000 Dental Insurance 502.00 126.59 375.41
720-4720-1540-0000 Life Insurance 71.00 10.56 60.44
720-4720-1700-0000 Uniform Allowance 1,000.00 0.00 1,000.00
PERSONNEL SERVICES 103,157.00 8,757.89 94,399.11
720-4720-2000-0000 Office Supplies 500.00 0.00 500.00
720-4720-2101-0000 General Supplies 5,000.00 0.00 5,000.00
720-4720-2110-0000 Automotive Fuel 3,000.00 575.50 2,424.50
1
------
2008 2008 2008
Account Number Description Budget Y-T-D Variance
720-4720-2111-0000 Paper/Forms 700.00 0.00 700.00
720-4720-2201-0000 Equipment Repair Supplies 4,000.00 0.00 4,000.00
720-4720-2302-0000 Other Minor Equipment 2,000.00 0.00 2,000.00
SUPPLIES 15,200.00 575.50 14,624.50
720-4720-3000-0000 Contractual 0.00 0.00 0.00
720-4720-3004-0000 Auditing 0.00 0.00 0.00
720-4720-3008-0000 Legal 0.00 0.00 0.00
720-4720-3099-0000 Other Professional Services 10,000.00 0.00 10,000.00
720-4720-3102-0000 Postage 700.00 0.00 700.00
720-4720-3201-0000 Seminar/Conference Fees 1,000.00 0.00 1,000.00
720-4720-3202-0000 Meals 100.00 0.00 100.00
720-4720-3203-0000 Housing 250.00 0.00 250.00
720-4720-3204-0000 Training and Education 2,000.00 0.00 2,000.00
720-4720-3400-0000 Printing and Publishing 5,000.00 0.00 5,000.00
720-4720-3500-0000 General Insurance 4,591.00 0.00 4,591.00
720-4720-3702-0000 Equipment Repair Charges 2,500.00 0.00 2,500.00
720-4720-3707-0000 Maintenance Agreements 3,300.00 0.00 3,300.00
720-4720-3709-0000 Sea1coating 0.00 0.00 0.00
720-4720-3807-0000 Lease / Rent 0.00 0.00 0.00
720-4720-3900-0000 Sales Tax 0.00 0.00 0.00
720-4720-3906-0000 Admin Charges-General Fund 17,431.00 2,905.16 14,525.84
SERVICES AND CHARGES 46,872.00 2,905.16 43,966.84
720-4720-4009-0000 Loss On Credit Transactions 0.00 0.00 0.00
720-4720-4099-0000 Miscellaneous Charges 1,000.00 61.88 938.12
MISCELLANEOUS 1,000.00 61.88 938.12
720-4720-5200-0000 C/O & Improvements 0.00 0.00 0.00
720-4720-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00
720-4720-5310-0000 C/O MIS Computer Equipment 0.00 0.00 0.00
720-4720-5400-0000 C/O Automotive Equipment 28,000.00 0.00 28,000.00
CAPITAL OUTLAY 28,000.00 0.00 28,000.00
720-4720-6010-0000 Debt Service 0.00 0.00 0.00
DEBT SERVICE 0.00 0.00 0.00
720-4720-7010-0000 Depreciation-Purchased Asset 30,000.00 0.00 30,000.00
720-4720-7020-0000 Depreciation-Contributed Asset 0.00 0.00 0.00
DEPRECIA nON 30,000.00 0.00 30,000.00
720-4720-9100-0000 Transfer Out-General Fund 0.00 0.00 0.00
OTHER FINANCING USES 0.00 0.00 0.00
4720 PARKING 224,229.00 12,300.43 211,928.57
4721 RIVERVIEW PARKING LOT-3RD ST
720-4721-3706-0000 Repair Charges 0.00 0.00 0.00
720-4721-3707-0000 Maintenance Agreements 17,388.00 0.00 17,388.00
SERVICES AND CHARGES 17,388.00 0.00 17,388.00
4721 RIVERVIEW PARKING LOT-3RD ST 17,388.00 0.00 17,388.00
Expense 241,617.00 12,300.43 229,316.57
2
---------------------
2008 2008 2008
Account Number Description Budget Y-T-D Variance
720 PARKING FUND 42,383.00 -5,264.43 47,647.43
Revenue Total 284,000.00 7,036.00 276,964.00
Expense Total 241,617.00 12,300.43 229,316.57
Grand Total 42,383.00 -5,264.43 47,647.43
3
Forestry Program
Final Report 2007
,....,....i
/j--';
>>;-,
J
From: Katharine D. Widin, Ph.D., Forestry Consultant
Evaluation of Trees on Public Propertv
At the request of City Staff (Comm. Devel., Engineering/Public Works or Parks), or residents, I visited sites within the
City to evaluate the health of trees and make recommendations regarding their care. The trees examine included boulevard trees,
park trees and trees elsewhere on lands owned by the City. I also inspected trees along the McKusick R vine Trail and the
Liberty/Legends (Long Lake) trail for structural problems and made recommendations to the City. Som risk/dead tree situations
had to be referred to the city Code Enforcement Officer in order to have trees removed from private pro erty. Meetings,
telephone discussions and memos regarding these issues. (25 hours)
Forestry Contacts
I returned telephone calls from City residents and made site visits to look at trees and shrubs and re ommend management for
tree planting, pruning, removal, and insect, disease and cultural problems. In 2005 I returned approxim tely 185 phone calls and
made 104 site visits to residents (similar to past years). Calls were in regard to tree insects (especially J panese beetles), diseases,
cultural problems, tree protection, tree and shrub i.d., buckthorn management, drought stress, oak wilt, s orm damage and tree
care. This is a very positive part of the program and a service valued by residents. (60 hours)
Public Information/Outreach
I wrote articles on tree management subjects for several issues of the City Newsletter (oak wilt, Emerald ash borer,
storm damage, risk trees, Japanese beetles, ash flower gall mite). I was also interviewed for an artic eon fall leaf color to be
published in the Stillwater Courier/Lake Elmo Leader. I prepared some handouts on tree problems for r sidents and also prepared
a seminar on tree insects and diseases (5 hours). Representation at professional meetings, grant works ops, seminars,
conferences as municipal forestry consultant (DNR oak wilt workshop, Managing Native Plant Areas, ee Pruning, Emeral ash
borer detection workshop (WisDNR), DNR Tree Ordinance workshop, Preventing Construction Damag to Trees, Green Expo
(Mn Turf & Land. Assn.), U of M Shade Tree Shortcourse. (8 hours) (Costs are shared with Oak Park Hei hts and Lake Elmo)
Other Projects
Stonebridge School Forest (risk tree i.d., management information, tree species and planting rec mmendations), Pine
Hollow Townhomes (evaluation of landscape trees and management recommendations), Long Lake Tra 1 (risk trees and
interference of roots with trail surface, management recommendations), City tree inventory proposal (es ec. re: potential for tree
loss due to Emerald ash borer), review of Stillwater tree policy, review of Brown's Creek management lan, Wash. Cty. Hist.
Courthouse (inspection of trees by Civil War monument and report). (15 hours)
Oak Wilt and Dutch Elm Disease
This work included preparation of an oak wilt map for the MNDNR, oak wilt survey and work ith property owners on
oak wilt diagnosis and management. For Dutch elm disease I visited properties upon request and offere management
information. In March, I completed annual tree inspector certification training. (5 hours)
Tree Protection
Site review for several projects (residential remodeling or in-fill construction regarding buildin placement, tree care and
protection during construction. Meetings, site visits and memos regarding these projects. (2.0 hours d veloper)
Work on developments regarding plan review and site visits as regards tree preservation, tree re oval/replacement,
landscaping. St. Croix Prep. Academy, Nightingale Estates, Millbrook, Fairway Villas, Brown's Creek eserve (15 hours
developer).
Additional work regarding tree protection also done for public projects and hours are included i public category above.
Total Hours = 118 (City), 17 (Developer) Total Hours 2007 = 135 = $6,075.
1.
9:00
2.
9:00
3.
9:10
4.
9:10
5.
9:20
6.
7. 9:30
8. 9:45
to
10:45
9.
10:45
to
11:15
Washington
County
BOARD AGENDA
o nnis C. Hegberg, Chair
D strict 1
B II Pulkrabek
D strict 2
MARCH 18,2008 - 9:00 A.M.
Roll Call
Pledge of Allegiance
Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or fUnction of Washington County overnment, whether or
not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the eeting begins and give
it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the p ium, state your name and
address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. Board Chair reserves the
right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relev nt to an issue that is part
of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommo ate the scheduled agenda items.
Consent Calendar
General Administration - Jim Schug, County Administrator
Legislative Update
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make com nts on matters
of interest and information, or raise questions to the staff. This action is not intended to result in substantive board a ion during
this time. Any action necessary because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
Board Workshop with Public Works
Review the Draft Joint Powers Agreement Establishing the Metropolitan ransportation
Area Sales Tax
Board Workshop with Information Technology
Review the Status of the County's Enterprise Content Management lnitiati e
*********************************************************** *************
MEETING NOTICES
Date Committee Time Location
March 18 Interview - Carnelian Marine-St. Croix 8:30 a.rn. Washington County overnment Center
Watershed District
March 18 Personnel Corrnnittee 11 :00 a.m. Washington County overnment Center
March 18 Housing & Redevelopment Authority 3:30 p.rn. 1584 Hadley Avenue orth - Oakdale
March 19 Workforce Investment Board 8:30 a.rn. 2150 Radio Drive- oodbury
March 19 Metro Transportation Advisory Board 2:00 p.m. 390 Robert Street No - St. Paul
March 20 Minnesota Extension 5:00 p.rn. Washington County overnment Center
March 20 Parks and Open Space Corrnnission 7:00 p.rn. Washington County overnment Center
Assislive listening devices are available for use in the County Board Room
. . .. .
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONER
CONSENT CALENDAR *
MARCH 18, 2008
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
Administration
A. Approval to appoint Stanley Karwoski, Oakdale, to t e Parks and
Open Space Commission to a first term expiring Dec mber 31,2010.
Community Services
B. Approval of Amendment Number Eight with East Sub ban Resources
to extend the term of the contract through Decemb r 31, 2008, to
deliver group training and other services intended to eq ip clients with
tools for effective job search behaviors.
C. Approval of Amendment Number One with East Subu ban Resources
to provide job skills training, job development and lacement, and
supported employment services for people enrolled in e Diversionary
Work Program and the Minnesota Family Investment rogram.
Library
D. Approval to amend the county fee schedule to include a $9.00 fee for
flash drives to store files created on personal computer in the Library.
Property Records and
Taxpayer Services
E. Approval to renew contract with Vanguard Appraisal , Inc. for
Computer Aided Mass Appraisal System and assessor web site.
F. Approval to renew an on sale and Sunday liquor licen e for Withrow
Ballroom, April 1, 2008 through March 31, 2009.
G. Approval to renew on sale and Sunday liquor license or Afton Alps,
Inc. for April 1, 2008 through March 31, 2009.
H. Approval to renew on sale and Sunday liquor license for Stoneridge
Golf Club, April 1, 2008 through March 31, 2009.
1. Approval to renew on sale and Sunday 3.2 malt liq or license and
consumption and display permits for the Veteran's Re t Camp.
J. Approval to renew on sale and Sunday liquor licens for the Point,
Inc., April 1, 2008 through March 31, 2009.
K. Approval of resolution, application for exempt permi of Minnesota
Lawful Gambling from the Missi-Croix Ruffed Grous Society.
Public Works
L. Approval of resolution, award landscape services to he Brickman
Group, LTD, LLC, conditioned upon execution of a contract, as
approved by law.
* Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and appr ved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
************************************************************* **************
Date
March 11
March 11
March 12
March 12
March 12
Committee
Interview for Car/Mar St. Croix Watershed
Mental Health Advisory Council
MELSA
Minnesota Inter-County Association
Finance Committee Meeting
MEETING NOTICES
Time
8:30 a.rn.
4:00 p.m.
12:00 p.m.
2:00 p.rn.
2:30 p.rn.
Location
Washington Coun Government Center
Washington Coun Government Center
1619 Dayton Aven e - St. Paul
161 St. Anthony A enue - St. Paul
Washington Coun Government Center
1.
9:00
Washington
County
D nnis C. Hegberg, Chair
Oi trict 1
2.
9:30
B II Pulkrabek
Oi trict2
3.
9:30
BOARD AGENDA
MARCH 11, 2008 - 9:00 A.M.
R . Stafford
Oi IrielS
4.
5.
9:35
9:35
Washington County Regional Railroad Authority Convenes
A. Roll Call
B. Pledge of Allegiance
C. RRA Meeting Minutes from February 19, 2008
D. Metropolitan Council- 2030 Transit Master Study
E. Adjourn
Washington County Board of Commissioners Convenes
Roll Call
Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, wether or
not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins nd give
The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are enc uraged to limit
your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation ifit becomes redundant, repetitive, overly
argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
Consent Calendar
Property Records and Taxpayer Services - Steve Gransee, Division Manager
Participation in Newly Developed Statewide Marriage Database
Public Works - John Elholm, Parks Director
Award of Play Equipment for Big Marine Park Reserve
Public Health and Environment - Amanda Goebel, Environmental Coordinator
Washington County Groundwater Plan 2008 Work Plan &
Minnesota Department of Health Perflurochemical Contamination Update
General Administration - Jim Schug, County Administrator
Legislative Update
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters
of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduledfor a future board meeting.
Board Correspondence
Attorney-Client Closed Session
Discuss Proposed Settlement Options of Compensation and Damages for Axdahl Par el for
Reconstruction of CSAH IS
Adjourn
13. II :15 to II :35 - Board Workshop with Administration
Review the Performance Measurement Action Plan
6.
9:40
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7.
9:45
8.
10:15
9.
10:35
10.
11.
10:50
12.
11:10
Date
March 11
March 11
March 12
March 12
March 12
MEETING NOTICES
Committee
Time
Location
Interview Car/Mar-St. Croix Watershed District
Mental Health Advisory Council
MELSA
Minnesota Inter-County Association
Finance Committee Meeting
8:30 a.m.
4:00 p.m.
12:00 p.m.
2:00 p.m.
2:30 p.m.
Washington County Go emment Center
Washington County Go ernment Center
1619 Dayton Avenue - St. Paul
161 St. Anthony Aven - St. Paul
Washington County Go ernment Center
Assistive listening devices are available for use in the County Board Room
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Summary of Proceedings
Washington County Board of Commissioners
March 4, 2008
Present were Commissioners Gary Kriesel, District 3; Myra Peterson, District 4; and ick Stafford,
District 5. Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2 bsent. Board
Vice Chair Peterson presided.
Commissioner Reports - Comments - Questions
The Commissioners reported on the following items:
Commissioner Kriesel- reported on meetings he attended last week: Governor' conservation
award program; and a transportation study to look at the intersection of CR 12 d Owens in
Stillwater;
Commissioner Stafford - reported that he is revisiting the report done in 2005 by he Center for
Finance Research where they found $5 billion in dedicated funds in the State of innesota they
called hidden funds which could be used to reduce the budget shortfall;
Commissioner Peterson - reported on upcoming meetings with 3M to discuss water issues:
Cottage Grove, March 5, St. Paul Park, March 5, and Woodbury, March 10; and, the
Transportation Alliance Day at the Capital will be held on March 5.
Community Services
Approval of the following actions:
Submit grant proposal to the Department of Human Services to fund additional r spite care for
families with children with a serious emotional disturbance;
Amendment # 1 to the 2008 - 2011 contract with Haven Chemical Health System , LLC to add
out-patient chemical dependency treatment services for adolescents;
Veteran Service Office Enhancement Grant from the Minnesota Department of V terans Affairs
in the amount of $32,375; authorization for a two year .25 FTE special project p sition;
Appoint Tom Halfpenny, Woodbury, to the Community Services Advisory Com ittee to a first
term expiring December 31, 2010.
General Administration
Approval of the following actions:
February 19,2008 Board meeting minutes;
Contract Amendment #1 with the State of Minnesota Tenth Judicial istrict, state
reimbursement for direct payments made by the county;
Legislative update on the following items: conveyance of tax-forfeited land i ems moving
forward; update on the transportation funding bill; bonding bills introduced; and an update on
the state budget shortfall;
Board correspondence was received and placed on file.
Property Records and Taxpaver Services
Approval to renew off sale liquor license with SSG Corporation, Denmark Township or the period
of April 1, 2008 through March 31, 2009.
Public Works
Approval of Resolution No. 2008-030, Marine Branch Library lease with the City of arine on St.
Croix.
Sheriff's Office
Approval to accept a $162 donation from the staff at Prosperan/Washington County
for the Sheriff's Office K-9 Unit.
A complete text of the Official Proceedings of the Washington County Board of Co issioners is
available for public inspection at the Office of Administration, Washington Count Government
Center, 14949 62nd Street N., Stillwater, Minnesota.
February 28, 2008
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker,
David Johnson, Jim Doriott and Clerk Pat Bantli. Also,
Treasurer Carol Collins, Attorney Soren Mattick and Planner
Sherri Buss.
1. AGENDA - M/S/P Hiniker/Doriott moved to adopt the agenda as mended.
(4 ayes)
i. MINUTES - M/S/P HinlkerjJohnson moved to approve the 2/14/0 town board
meeting minutes as written. (4 ayes)
3. TREASURER-
a. Claims were reviewed and checks #18569 - #18576 were appro ed for
payment.
b. Auditor Steve McDonald was present to review the township audit report that
has just been finished. A management statement will be sent 0 to the state
auditor to be put on file.
4. ATTORNEY -
a. M/S/P Johnson/Hiniker moved to sign a resolution regarding ignatures for
the treasurer and clerk In order to have access to the safety dep sit box at U.S.
Bank In Stillwater. (4 ayes)
b. Attorney Mattick discussed the employment status of Rick Jacob on and Robert
Ranalla. Attorney Mattick indicated that based on the type of w rk performed
by these individuals It would be appropriate to treat them as pa -time
employees rather than independent contractors. Carol Collins s ted that she
would contact the individuals and obtain the necessary Informati n for income
tax purposes.
5. PLANNER -
a. Cross Winds ~UP - A formal application is being made and a pub ic hearing will
be held at the planning commission meeting In April.
b. 2030 ComorehEmsive Plan Draft Update - The updates were circ lated to
supervisors for their review.
c. The attorney and planner will send a letter to the people who ha e the "Retail
Opportunities Sign" on the Bergmann property at Highways 15 and 36 to
remove the sign.
d. Traffic Volume Model - According to Joe Lux, Washington Coun has created a
traffic model that shows various scenarios for traffic volume in 2 30. It will be
available for use in developing comprehensive plans.
Stillwater Town Board Meeting - 2/28/08
Page Two
e. Minor Subdivision Change To Platting - According to Dennis O'Donnell, the
county is looking at changing all future minor subdivisions to lots being platted.
The county will hold a public hearing and will appreciate Stillwater Township's
support. The township planner will write a letter of support on behalf of the
township.
f. Diseased Trees - Numerous Dutch Elm trees found on the town hall property are
dead from Dutch Elm disease. Bonnie Haines specified a price of $2,000.00 plus
sales tax for the removal of 20+ dead trees.
M/S/P Johnson/Hiniker moved to authorize Haines Tree Service to remove the
20+ dead Dutch Elm diseased trees for a price of $2,000.00 plus sales tax.
(4 ayes)
6. ADJOURNMENT - Meeting adjourned at 8:30 p.m.
Clerk
Chairperson
Approved
~,...,~
STILLWATER. FU5LIC LI5RAR.Y
22+ N. Third St.
Stillwater MN 55082-4806
651. 275.+))8 FAX 651.275.+)+2
Board of Trustees Meeting Agenda
Tuesday, March 11,2008, 7 P.M.
1. Call to Order
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report *
D. Other Activity Reports+
E. Director and Other Staff Reports+
F. Financial Report - December 2007& February 2008+
G. Policy Review
5. Board Vacancy
6. Building Project Report
7. Library Foundation News
8. Circulation Policy Changes
9. Revised 2008-2012 Capital Improvement Plan
10. Revised Meeting Room Fee Structure
11. Security Inventory
12. Committee Reports
a. AV TaskForce
b. Events & Marketing
c. Gallery Task Force
d. Facilities
e. Finance
f. Long Range Planning
13. Other
14. Adjournment
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If you are unable to attend this meeting, please leave a message for Ann (ext. 117) bore 5 P.M.
on Monday, March 10,2008.
A=Action Item I=Information Item D=Discussion Item
+= Document in Packet *= Document to be Distributed at Meeting #=Document reviously
Distributed
Stillwater F ublic Ubrar8
22+ N. Third St.
Stillwater, MN 55082
MINUTES OF THE FEBRUARY 12,2008 MEETING
OF THE LIBRARY BOARD OF TRUSTEES
PRESENT: Jane Dickinson, Ned Gordon, M. L. Rice, Andrea Tipple, Ann Wolff
ABSENT: Dick Edstrom, Ruth Ranum, Julia Sandstrom
STAFF: Lynne Bertalmio
AGENDA ITEM 1, Call To Order: the meeting was convened at 7:10pm
AGENDA ITEM 2, Agenda: in the Consent Calendar Item 4B was moved to the en of calendar
for discussion and Item 4F was deleted; Item 11 was moved to Annual Meeting Item II. MSP*
AGENDA ITEM 3, Communications: none
AGENDA ITEM 4, Consent Calendar: payment resolutions -
a) the disbursement paid from 2007 funds approved in January was corrected --from
$27,283.69 to $27,273.69
b) 2007 invoices, $7,004.21
c) 2008 invoices, $19,120.20
correction accepted and all invoices approved for payment. MSP*
AGENDA ITEM 5, Building Project & Fundraising: the Board determined that the apital
Campaign should be declared concluded, though it was noted that any donations afte
will be accepted, and that some grant activity still continues.
AGENDA ITEM 6, Foundation: a mission statement is being prepared.
is planning a 4th of July celebration.
AGENDA ITEM 7, ELM Resolution: the Board elected to take no position on the re olution
supporting the Electronic Library of Minnesota (ELM) legislation proposal.
AGENDA ITEM 8, Release of Capital Funds: the second release of funds from the a proved
2008 Capital Budget totaled $37,500, plus $8,000 for A V equipment from the 2007 dget.
MSP*
AGENDA ITEM 9, Board Vacancy: the applicant interview task force comprised of Ned
Gordon and M. L. Rice proposed James Pedginski as the most suitable candidate for he Board
vacancy. The recommendation will be forwarded to the City Council for approval. SP*
Page 2
Minutes, Feb. 12,2008 Board Meeting
AGENDA ITEM 10, Coffee Shop: the Bookmark Cafe has reached a break-even po'nt after four
months of operation, however, the lessees have stated that they wish to sell out.
AGENDA ITEM 11,2007 Statistics: dropped from agenda.
AGENDA ITEM 12, Committee Reports:
AVTaskForce -- the proposal by Johnny's TV is in excess of the amount budgeted;
attempts to resolve the disparity are underway.
Events & Marketing: the wedding brochure is ready for the printer and other efforts to
gain a foothold in this market are continuing; a graduation package is being put together
as an auction item for the Partnership Gala.
Gallery Task Force: with the exception of December, the 2008 schedule is complete.
Facilities: a list of facilities requirements is being prepared; it will include major
maintenance items for the purpose of establishing reserves, as well as additions.
Finance: reviewed the meeting with City Council on Feb. 4.
Long Range Planning: none
AGENDA ITEM 13, Other: none
AGENDA ITEM 14, Adjournment: the meeting was adjourned at 9:05pm
AGENDA ITEM 12, Committee Reports:
A V T ask Force -- the proposal by Johnny's TV is in excess of the amount bu geted;
attempts to resolve the disparity are underway.
Events & Marketing: the wedding brochure is ready for the printer and other efforts to
gain a foothold in this market are continuing; a graduation package is being p t together
as an auction item for the Partnership Gala.
Gallery Task Force: with the exception of December, the 2008 schedule is c mplete.
Facilities: a list of facilities requirements is being prepared; it will include ajor
maintenance items for the purpose of establishing reserves, as well as additio s.
Finance: reviewed the meeting with City Council on Feb. 4.
Long Range Planning: none
AGENDA ITEM 13, Other: none
AGENDA ITEM 14, Adjournment: the meeting was adjourned at 9:05pm