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HomeMy WebLinkAbout1993-03-22 PRC Packet ~. . illwater ~ - -~ TH:-;-IRTHPLACE OF MINNESOTA ~ PARKS AND RECREATION BOARD MEETING MONDAY, MARCH 22, 1993 STILLWATER CITY HALL - 216 NORTH FOURTH STREET 1. Approval 2. 3. Report } . e 4. Rink 5. on Park and 6. New 7. e CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439- 121 e e e MINUTES STILLWATER PARKS AND RECREATION BOARD MEETING March 22, 1993 MEMBERS PRESENT: David Junker, Rich Cummings, Doug Har man, Rob McGarry, Roberta Opheim, Del Peterson, Mike Polehna, Michelle Roettger, Stev Wolff MEMBERS ABSENT: Tom Lillesve and Ken Meister ALSO PRESENT: Tim Thomsen, Ann Pung-Terwedo, Renee Sorenson, Mark Roettger, and Mike Robinson Vice-Chairman David Junker called the meeting to order t 7 p.m. APPROVAL OF MINUTES Motion by Steve Wolff, seconded by Doug Hartman to approve the minutes of February 22, 1993, as submitted. All in favor. UNFINISHED BUSINESS Benson Addition - City Planner Ann Pung-Terwedo was asked what the process would be for obtaining recommendations on developing the new 4.7 acre park at the Benson Addition. Ann stated that user needs would be studied. The population in that area would be define - young families with children in the new development and elderly at the Cottages several blocks away. Mark Roettger, president of the VAA, stated that there is a need for more ballfields and the VAA would like to see that area used for a new field. There are 1,400 kids in grades 1-6 currently registered for baseball, Many of the City parks are not suitable for ball playing. Tim Thomsen stated that there is a shortage of good level land for ballfields, Rich Cummings asked if Schulenberg Park could be graded and made into a level field. Tim stated that it used to be a ravine and it is all fill which would make it difficult to level. Ann suggested that district-wide basis, needs are. the VAA submit a report of its needs on a not just Stillwater, specifying here the Tim stated available, play. that the lower soccer. field at Croixwoo may be depending on the weather: sometimes it is too wet to Mike polehna reported that he checked on the County-o ned land north of McKusick Lake Road. There are 17 acres at the site, but 1 e stillwater Parks and Recreation Board March 22, 1993 it is in stillwater Township and the township wants th property for its own park. Roberta Opheim suggested that the Ci y Council ask for a workshop between the City, the Township, and he County to discuss this property. Motion by Roberta Opheim, seconded by Del Peterson to that the City Council send a letter to the County interest in the County land and asking them not t decision on that property until all interested parties from. All in favor. recommend xpressing make a re heard Rich will bring this request to the City Council. (ave will follow up on this as Rich was absent at this time.) REPORT ON FUTURE PARK AND RECREATION PLAN e Ann stated that the City's Comprehensive Plan Update is starting point yet, but work on the Park Plan can be She presented a description of Park and Recreation PIa order to implement this process she suggested that the a formal request to the Council to allocate staff other resources the City can provide. There was disc the cost of this plan. Mike stated that the county's Park Plan cost $60,000. Ann stated that the Lowell P done by consultants, cost $25,000 plus staff time. Motion by Del Peterson, seconded by steve Wolff that a sent to the City Council asking for sanctioning of a f and Recreation Plan, with Staff assistance, and to workshop with Council to further discuss this Plan. All ADOPT-A-PARK PROGRAM Tim reported in Friday's neighborhood organizations certain flower that an article on the Adopt-A-Park Progra Gazette. He has had three calls t groups interested. Individuals, gr will be responsible for planting and m gardens. Tim will be coordinating this. OUTDOOR RINK REPORT Rinks are closed. ARENA REPORT The arena is almost idle until Spring. e The Board received a letter, forwarded from the City from the st. Croix Boat & Packet Company, proposing to Lily Lake Ice Arena. Tim stated that the arena is manager at this time. Bob Bielenberg is on administra until a hearing scheduled for March 30. 2 not a t a started. ning. In oard make time and ssion of Regional rk Plan, letter be rmal Park equest a in favor. appeared day from ups, or intaining Council, anage the ithout a ive leave e e e st i 11 water Parks a.nd Recreat i on Board March 22, 1.993 The Board discussed the proposal and determined tha further study should be undertaken before a decision is ma e. Mike Polehna volunteered to check on how other ice arenas ar managed. Motion by Del Peterson, seconded by steve Wolff to sen a letter to the City Council asking them to table action on the 'ce arena management proposal until the Board can study the issue- and make a recommendation. All in favor. FIGURE SKATING PROGRAM Michelle Roettger reported that she submitted a press elease to the Gazette and Courier. The Gazette did not run the a ticle, Renee Sorenson, skating instructor, stated that 49 sk ters are registered for the spring session. The ice is open f om 3 to 4 p.m. so Renee will extend the program from 3 to 6 p.. Renee estimated a $200 profit for the arena from these lesson Michelle stated that there is not enough open skating time for the public. Renee stated that the ice was idle after p.m. and this time could be opened up for family skating time. Michelle reported that the school district did not take the money for the registrations as it had agreed to. Michelle w 11 follow up with Mary Lou Gorski on this misunderstanding. Mike reported that the high school hockey coach wil buying the two weeks of summer ice time which he had requested. ADJOURNMENT not be reviously Motion by Roberta Opheim, seconded by Del Peterson to a journ the meeting at 9 p.m. All in favor. The next meeting is scheduled for Monday, April 26. Submitted by: Shelly Schaubach Recording Secretary '"' .) e TO: Stillwater Park and Recreation Commission Stillwater Adopt A Garden Steering Committee or Designate Staff RE: Stillwater Garden Endowment Stillwater Adopt A Garden Program FR: Judy Gulden DA: March 5, 1993 Thank you for the opportunity to take a few minutes at the February meeting to introduce myself and to present my written ideas regard' Stillwater Adopt A Garden Program. e I wish to add another suggestion for your consideration when discus ing my proposal - a Stillwater Garden Endowment. Our community is rich in resources and pride and I think an effort to create an endowment for this project would be successf"lll. The creation of an endowment could b a Sesquicentennial activity as could the kick off of the Adopt A Garden Program. Because of its potential and lasting value I think the co unity would support such an endowment. Our community is rich in professionals experienced in creating endo ments. Garden and horticulture enthusiasts, community leaders and garden clubs could be of great assistance. Weare fortunate to have the talent and interest in our community f r creating a successful program. I hope that you will respond in writing before the end of the month, I look forward to hearing from you. Cordially yours, OWir~ Judy G6lden cc c/o City Clerk: Mayor Charles Hooley Public Works Department City Council e e Concept Paper, 2/93 Stillwater Adopt A Park Program (Flower Garden) Presented to Park and Recreation Commission Stillwater City Hall Judy Gulden, 2/22/93 Introduction The purpose of this concept paper is to introduce Stillwater Adopt A P Program and to receive feedback from the Park and Recreation Com ssion and Public Works Department and guidelines from the City for follow up. Mission The mission of the Adopt A Park Program is to increase beautification parks and property and increase volunteer assistance for planting, gro and maintenance of flower beds, Goals and Overview · With input from City of Stillwater Parks and Recreation, Public Wo ks and Adopt A Park Coordinator create consensus a:n.d guidelines, e -Create an Adopt A Park Program with written goals, objectives, tas and job descriptions for all participants, - Identify an Adopt A Park Coordinator. -Systematic review of Program. - Development of guidelines to supervise volunteers and monitor standards and expectations. - Identify community organizations, individuals and resources intere ted in participation, - Work towards minimal financial impact and eventual self-sustaini budget or budget sponsorship. -Increase flowers and vegetation to parks and city property. maintenance of flowers gardens by volunteers, - Increased visibility of the community and City working together. - Recognition of volunteers and participants. e - Recommendations and program evaluaiton at the season's end fro all participants. - Other: \ e TO: MEMORANDUM and Recreation Board . i ~ Deblon, Finance Director ~ 'J DA: March 17, 1993 Parks Diane FR: RE: PARK DEDICATION FUND Inasmuch as there are new members on the Park and Recreation Board, Counc'lmember Cummings has requested information regarding the procurement of funds and expe diture of funds relating to the Park Dedication Fund. Attached to this memo is a copy of the City ordinance which governs the c llection of fees for the Park Dedication Fund. The ordinance provides for dedication of 1 d in the amount of 15 percent of gross area or (when land dedication is impractical) a fee equal to the larger of $50 per lot or lOpercent of market value. (This ordinanc applies to new subdivisions.) Also attached to this memo is an opinion from City Attorney Dave Magnuson r garding the legal expenditures of park dedication fees pursuant to state statutes. state sta utes require that these fees shall be placed in a special fund and reserved for that pu se. The City Attorney is of the opinion that these funds may only be used for the ac isition of park land, and capital equipment or capital improvements on park land. eCurrently, the city has approximately $45,000 in the Park .Dedication Fund and there is not any budgeted expenditures for this fund in 1993. Councilmember Cummings has also requested my oplnlon as to how the City donations received from individuals and/or organizations in a manner to sp cifical1yexc1ude use of these donations for normal park operations and maintenance. It wou d not be feasible (from an accounting standpoint) to separate each and every donation with estrictions as to use. It would be my recommendation that one of the following options b utilized in the event that park donations are solicited with the intent of use being for enditures other than normal operating expenditures for the parks. There are several options that could be utilized to account for the dona ion of funds for park purposes: 1. The funds could be turned over to a trust and administered through trustee with the City as beneficiary. For this option, there would most likely nee to be a minimum dollar amount of $10,000 with normal administration costs of 10 per ent per year. 2. The city could create a new "Park Donation Fund" as a special revenue fund of the City. The City would have total control over how and when the money is sp nt, with no legal restrictions. e 3. The donated funds could be added to the "Park Dedication Fund". ave checked with the City Attorney regarding the addition of these funds (other th park dedication fees) to the Park Dedication Fund and he does not see any legal p oblems with this approach. If the donated monies were added to this fund, they would be subject to the state statutes and ordinance provisions of the Park Dedication d (as previously discussed) . e ~ ~) e e / (! ; ~ () f sf; )//;1/; I ~ !L () /2clh a 11 e C 3l.06 (c) In all new subdivisions a minimum of fifteen (15%) percent of the gross area subdivided shall be dedicated for public recreation space or other public use.. The dedicated percent or the gross area subdivided shall be in addition to property dedicated for streets, alleys, easements, or other public ways. No areas may be dedicated for public use until such areas have been approved by the governing body as suitable and necessary for the public health, safety, convenience, and general welfare. When the subdivision is too small for practical dedication of public land or if no land in the sub- division is suitable for such use, the subdivider may be required to pay a fee of fifty dollars ($50.00) per lot created or a fee equal to ten percent (10%) of the market value of the land prior to subdivision whichever is larger. The market value of the land shall be determined by independent appraisal. Lots created in any manner that are larger than five (5) acres and three hundred (300) feet in width may be subje t to the above requirements if in the opinion of the governing body the lots will not be resubdivided. (3) gJ (' <,i.-_ ~ '1)(0 Complete Neighborhoods. (a) Upon receiving a report from the Planning Commission, the governi body may grant a variance from the provisions of these regulations in the case of a subdivision large enough to constitute a more or less self-contained neighborhood, provided that the community receives adequate safeguards to.insure development according to a plan submitte by the subdivider. Said plan shall not be in conflict with the Comprehensive Development Plan and 'sha11 in the opinion of the governing body be a desirable community'development and shall provide adequate public open space and any improvements necessary for the circulation, recreation, light, air and service needs of the tract when fully developed and populated. (4) Planned Unit Developments. (a) Upon receiving a report from the Planning Commission, the govern ng body may grant a variance from the provisions of these regulations in the case of a planned unit development, as defined in the Zoning Ordinance, provided that the council shall find that the proposed development is fully consistent with the purpose and intent of these regulations. This provision is intended to provide the necessary flexibility for new land planning and land development trends and techniques. t '~ i t, (5) Minor Subdivisions. (a) In the case of a subdivision resulting in three (3) or less parc situated in a locality where conditions are well defined, the governi g body may exempt the subdivider from complying with some of the requir meat of these regulations. In the case of a request to subdivide a lot wh'ch is a part of a recorded plat, or where the subdivision is to permit t adding of a parcel of land to an abutting lot or to create not more t three (3) new lots, and the newly created property lines will not cause any resulting lot to be in violation of these regulations or the Zoning Ordinance, the diversion may be approved by the governing body, after submission of a survey by a registered land surveyor sho _the origin.3.Llot and the proposed subdivision. MAGNUSON & DIEPERINK ATTORNEYS AT LAW e THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET STIllWATER, MINNESOTA 55082 16121 439-9464 David T. Magnuson Ann L. Dieperink Susan L. Thorn dministrative Assistant December 9, 1988 Lis Gidlow Moriarty Legal Assistant Mr. Wally Abrahamson, Mayor Stillwater City Hall 216 North 4th street Stillwater, MN 55082 Re: Dedicated Park Fund Dear Wally: You have asked for my opinion as to whether or not the city may use Dedicated Park Funds for the capitol acquisitio of park supplies and other capitol park improvements. e This fund represents deposits made by developers Section 31.06, Subd. 9, Subs. 2(c) of our Subdivision that provides for the payment of money to the city in l'eu of the dedication of land for "public recreation space or othe public use". This subdivision requirement was enacted by the ci y pursuant the authority given in Minnesota Statutes Sect'on 426.358, Subd. 2(b), which requires that "any cash paym nts received shall be placed in a special fund by the munic'pal~ty and used only for the purposes for which the money was btained". It is my opinion, that the purposes for which the obtained was not only for the acquisition of the land i also for the establishment of a park, playground or rec facility that can only be accomplished by the expenditu capital funds. money was self, but eational e of While the city would have no authority to pay curr operating expenses or other park maintenance costs with dedicated funds, it is my opinion that the city may use funds for not only the acquisition of the land for park playground or other recreational purposes but also for establishment of these parks by the expenditure of capi for the making of capital improvements or capitol equip nt park these these he ol sums ent. e , . \. e e e Yours very truly, David T. Magnuson Stillwater City Attor DTM/st xc: Council Members Nile Kriesel, City Coordinator- Diane Blazek, City Treasurer Dick Blekem, Parks and Recreation Director