Loading...
HomeMy WebLinkAbout1992-01-28 PRC Packet e 1. 2. 3. e 4. 5. 6. e 6 PARKS AND RECREATION BOARD MEETING ~DAY, JIDmAAY28, 1~2 PARKS BUILDING - SOUTH GREELEY S'l'REET -. 7 P-..M. - Approval - December 10, 1991. Any Old Business Lily take Ar~na.Report - Bielenberg. Outdoor Rinks Report - Thomsen. New. Business. CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439- 121 e e e MINUTES STILLWATER PARKS AND RECREATION BOARD MEETING January 28, 1992 MEMBERS PRESENT: Douglas Hartman, Steve Joyce, David Tom Lillesve, Rob McGarry, Ken Meist Roberta Opheim, and Mike Polehna MEMBERS ABSENT: Jim Gannon ALSO PRESENT: Bob Bielenberg and Tim Thomsen unker, r, Chairman Wayne Wohlers called the meeting to order at :00 p.m. APPROVAL OF MINUTES The minutes of the meeting of December 10, 1991, were pproved as submitted. OLD BUSINESS Tim Thomsen was asked whether he has received an regarding the $25 charge for use of the parks which wa the Board at the last meeting. Tim stated that he has further clarified that the fee will not be refundable. feedback passed by ot; and he Wayne Wohlers reported that the following members been reappointed for two-year terms ending January 1, 1 94: David Junker, Douglas Hartman, Tom Lillesve, Mike Polehna, K n Meister, and Rob McGarry. Tim Thomsen reported that the sign on the picnic shel Lake will soon be replaced by a plaque on the peak. Bob Bielenberg distributed an income and expense summ five high school hockey games played at the arena so year. The first Stillwater game on December 17 made $208 plus concessions. Bob reported that the Stillwater Jaycees have reques the ballfield and concession stand from Feb. 29 throu for the Snow Ball Tournament. Lily the far this profit of of 1 Bob reported that the school district may be rai ing their ballfield fees by $1 this summer, from $14 to $15 pe hour to cover increased expenses. He stated that if the scho I district raises their fees, the City should do the same. Wa ne Wohlers stated that the Board has always tried to keep fees s low as possible. This discussion will continue at next month's meeting. There was discussion regarding the hockey game machine put in the arena lobby by the A Midgets to raise money for a trip to Norway. 1 e Parks and Recreation Board Meeting January 28, 1992 The team was given permission by the City Council t arena lobby until the Board could meet and make a dec reported that from December 27 through January 7 the made $483.75; 8 percent of that ($38.70) goes to the C of the space. use sion. achine ty for the Bob has use The Board discussed whether a policy should be set for any future requests in this regard. It was suggested that th situation should be observed during spring leagues and the a final decision will be made. Motion by Tom Lillesve to allow the hockey game machi e for the remainder of this spring league. Seconded by Alan Lie r. All in favor. Tim reported on a letter received from the Mahtedi You requesting permission to use the concessions area to s goods, coffee, and pop during their fundraiser tourn Bielenberg stated that he did not have a problem with the concession stand, but they cannot sell items th with what the arena concession sells, and a bake sal sanctioned because of health codes. e Roberta Opheim stated that the Board needs to policy regarding use of the concession stand and can be sold. Wayne Wohlers stated that pop, chocolate, candy, popcorn and chips are sold by the therefore would be in direct competition if sold by f Hot dogs, cider, and pizza would be allowed. set wha c Motion by Alan that cannot be health permit Motion carried; Liehr to send a list to Mahtomedi of sold at the arena, and to require for food sold there. Seconded by Wayne Wohlers opposed. the items a temporary st ve Joyce. OUTDOOR RINKS h Hockey 11 baked menta Bob them using t compete cannot be a written products ffee, hot rena, and ndraisers. Tim reported that all rinks are running and he had no roblems to report. steve Joyce asked about the warming house at Staples F stated that he has made a list of capital improvemen next five years and has included the warming house as 1993. Tim distributed copies of the list and asked Board review it and respond to him by Friday recommendations. eld. s for goal that with Tim the for the any Tim reported that the Lily Lake master plan has been pproved by the City Council. e NEW BUSINESS Tim reported that Community Development Director Ste e Russell 2 e Parks and Recreation Board January 28, 1992 has asked for the Board's recommendation on the possib-lity of the City purchasing a lot from the school district at W. Cherry and Everett street. This was a former park, but he school district removed the playground equipment when it was andalized. Mr. Russell has asked if the Board would be interested in turning that lot back into a park and installing playground equipment. Following discussion, the Board recommended that this be tabled until the school district makes a decision reg rding the Washington School. Wayne Wohlers reported that he has received notice Coordinator that Tim Thomsen has completed probationary period, and the Uty Council passed making his employment permanent as the Assistant Director - Parks Supervisor. fro his a Pu the City one-year esolution lic Works Tim has received a letter from the Chamber requesti of Lowell Park on the following dates: May 16 and 17, 1 the Rivertown Art Fair; and October 3 and 4 for the Fall Art Fair. Tim stated that there is no problem with these dates, but suggested that a $300 rental fee be charged, along w-th a $300 damage deposit which would be returned if the park was satisfactorily cleaned up. He feels the rental fee i justified because the City provides four satellites for the art fairs and the park must be resodded and reseeded after the event . e The Board suggested that Tim draft a policy for future park. The Board will review the policy and then p explain it to the public. the and Motion by Mike Polehna, seconded by steve Joyce to a prove the dates the Chamber has requested, but to also inform t e Chamber that the Board is reviewing park usage fees and the will be contacted at a later date with the Board's decisio. Motion carried. The Parks Department has received a letter of thanks from the Chamber for the Victorian Christmas season. A letter has been received from Lynn Bertalmio of th Council requesting use of Lowell Park for six c Wednesday evenings: July 15, 22, 29 and Aug. 5, 12 an to 10 p.m. The letter also asks for a power pole wi amp services. Tim stated that there is enough elec more cords are used. - There was discussion regarding a damage deposit for the Tim responded that there has been no problems with the in the past two years in which they have been held. Scouts clean up the park following the concerts. suggested that there be a $300 damage deposit required, part or all will be refunded, depending on any expenses 3 Downtown ncerts on 19 from 7 h three 40 ricity if concerts. concerts The Boy It was of which the City e e e Parks and Recreation Board January 28, 1992 incurs in cleaning up after the concerts. Alan Liehr made a motion to approve the six dates for Lowell Park as requested, and to direct Tim Thomsen to the request for additional power by explaining that t pole is adequate. Seconded by Tom Lillesve. Motion c oncerts in respond to e present rried. ELECTION OF CHAIR AND VICE-CHAIR Motion by Tom Lillesve, seconded by Douglas Hartman t re-elect Wayne Wohlers as Chair and David Junker as Vice-Chair for 1992. Motion carried. OTHER BUSINESS Mike Polehna discussed the possibility of building a new ice arena adjacent to the new armory which is planned. He has talked to the Adjutant General and to our senator. Attaching the arena to the armory would be allowed and has been done in oth r cities. The funding would have to be local, most likely through private donations and volunteer labor. Roberta Opheim stated that the Board would probably support such a project if it was done without tax dollars. Mike was given encouragement to ursue the concept and Roberta will work with him. Motion by Tom Lillesve, seconded by Steve Joyce to en orse concept of a multi-purpose sports facility in conjunc ion the new armory. Motion carried. the with The Commission discussed the benefits of membershi Minnesota Recreation and Parks Association. in the Motion by Tom Lillesve, seconded by Alan Liehr to inclu e in next year's budget a commission membership in the MRPA. Motion carried. NEXT MEETING The next meeting of the Board will be held Tuesday, Fe ruary 25, 1992 at 7:00 p.m. ADJOURNMENT Motion by Steve Joyce, seconded by Tom Lillesve to meeting at 9:20 p.m. All in favor. djourn the Submitted by: Shelly Schaubach Recording Secretary 4