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HomeMy WebLinkAbout1990-02-13 PRC Packet e e e @ iIlwater ~ THE B I R T H P lACE 0 F M INN E SOT A ~ PARK AND RECREATION BOARD MEETING TUESDAY, FEBRUARY 13, 1990 PARKS BUILDING -7:00 P.II.- 1. Approval of Minutes. 2. Any Old Business. 3. Explain correct arena bidding procedure (Wohlers). 4. Arena Report (Bielfanberg). 5. AnY New Business. 6. Adjournment. CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 MINUTES e STILLWATER PARKS AND RECREATION BOARD MEETING February 13, 1990 MEMBERS PRESENT: Chairman Wayne Wohlers, David Junker, Steve Joyce Mike Polehna, Jim Gannon, Tom Thoreson, Robb McGarry MEMBERS ABSENT: Tom Lammers, Alan Liehr, Roberta Opheim ALSO PRESENT: Dick Blekum Chairman Wohlers called the meeting to order at 7:00 PM. 8eeBQ~8b_QE_~!~~I~E~ Motion by Jim Gannon, to approve the minutes of January 23 1990 as submitted. Seconded by David Junker. All in favor. QbR_~~E!~~EE ~~~l~aiY~_~a~_e~~mit e Dick Blekum reviewed the Exclusive Use Permit with Board menbers. The contract for the exclusive use of the park facilities w culd not include facilities which remain open to the general public. Following discussion of each line item of the contract, Ble um recorded the changes made by members. The contract will be presented to the City Council for approval. McGarry recommended liability insurance and discussion foIl Med on minimum amounts to be required by vendors. A statutory lim"t of $600,000 was recommended. Guidelines for fees was discussed. Members agreed the fee at the discretion on the Board. The contract, which serves protect the City, due to exclusive use currently held in th Stillwater, would allow for the fee to be adjusted on an in basis subject to Board approval. hould be to City of ividual Motion by Mike Polehna to remove the last two paragraphs of the contract. Seconded by Tom Thoreson. Discussion followed on the guidelines to be used to determi Ie the fee. Members agreed a separate policy would be used to det rmine the fees and permission for use by the vendors. Motion by Jim Gannon to remove the last two paragraphs and stablish a separate policy on the use and fees. Seconded by Mike Po ehna. Unanimously approved. - PARKS AND RECREATION 02/13/90 e Discussion followed on the $25 use fee. Members agreed to dd to the contract a waiver of the $25 fee by the Supervisor of the P rks Dept. Motion to allow for the waiver of the $25 fee by the Superv'sor of the Parks Dept. by David Junker. Seconded Steve Joyce. Un nimous. 8B~~8_~!~~!~@_eBQg~~~B~ Chairman Wohlers reviewed procedures for submission of bids use of the ice arena. Wohlers will request Public Notice specifications and discuss with City Attorney, David Magnus n. 10~ bidding bond would be required on any successful bidder form of a certified check or cashier's check. fot~ the il"l The the 8B~~8_B~eQBI Chairman Wohlers read a letter of resignation from Susan Su ina to Board members. The resignation is effective February 9, 19 O. Chairman Wohlers read a letter from Mayor Abrahamson thanki g and commending the Board for services. Chairman Wohlers informed members of the appointment of a n w member, Douglas E. Hartman. e Chairman directed Secretary, Karen Mawhorter, to draft and end a letter to Athletic Director, C. J. Knoche, to thank him for his time and efforts in securing more games at the Lily Lake Ice Are la. Mr. Knoche sent a letter to the Board, dated February 9. 1990, nforming the board that the directors approved the request to have 5 of the 7 home conference games scheduled at Lily Lake. Also, Coach eaulieu will be scheduling some non-conference games at Lily Lake. ~~kL~~E!~~EE BALL PARK Tom Thoreson discussed lighting at the new ball park. The the poles and lights was discussed, and members agreed a re an addition to the capital outlay budget should be submitte City of Stillwater. Mike Polehna stated the bid was a litt and that possibly a lower bid could be obtained through sep contracts and donations. i d f e.r I.les t f e.r tel the e high t~ate Members requested Mike Polehna to contact NSP and obtain ne David Junker will research backstop screening. poles. Motion to submit to the City Council for approval a bid in the amount of $25,000 for lighting for the new ballfield. Seconded by Steve Joyce. Unanimously approved. e The next meeting will be held on the fourth Tuesday of the ~onth, March 27, 1990. Motion to adjourn by Jim Gannon, and seconded by Tom Thoresen. Unanimously approved.