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2001-02-06 CC Packet
***REVISED AGENDA*** CITY OF STILLWATER CITY COUNCIL MEETING NO.Ol-03 Council Chambers, 216 North Fourth Street February 6, 2001 ~~EGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA OTHER BUSINESS 1 Proposed house on Center Street North 2 Use of Lowell Park for Lumbertack Days - St Croix Events STAFF REPORTS 1 Police Chief 3 City Clerk 5 Community Dev Director 7 City Attorney 2 Fire Chief 4 Director of Admin 6 City Engineer/PWD 8 City Administrator CALL TO ORDER ROLL CALL 7:00 P.M. AGENDA APPROVAL OF MINUTES -Approval of January 16, 2001 minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS CONSENT AGENDA* Resolution 2001-19, Directing Payment of Billings Resolution 2001-20, resolution abating prior years assessment certifications and adopting amended assessment for pazapet repair for Pazcel No 28 030 2041 0048, LI 332-1 (Arlen Rivard) ' 3 Resolution 2001-21, approval of Change Order No 1 for the McKustck Lake Downstream Conveyance System and Mulberry and water Street Improvement (Protect 2000-OS) 4 Approval of gambling permit for St Mary's Wild Rice Festival -September 9, 2001 5 Resolution 2001-22, designation of additional depository for 2001 6 Approval of Banner Permit -Historic Courthouse -Christmas at the Courthouse -November 2-18, 2001 7 Approval of Banner Permit - St Mary's Church -Wild Rice Festival -August 27-September 10, 2001 8 Approval of Gambling Permit for American Assoc of University - Apri121, 2001 at The Grand 9 Approval for Fire Dept to purchase a combination hose tester/pressure washer 10 Resolution 2001-23, approval of Agreement for Fire Code Inspection Services with the City of Bayport 11 Resolution 2001-24, approval of Agreement of Confidentiality with Andersen Corporation 12 Approval of Temporary Liquor License -Greater Stillwater Chamber of Commerce -Taste of the Valley -June 16 & 17, 2001 13 Approval of Temporary Liquor License -Greater Stillwater Chamber of Commerce -Fall Colors and Fme Art & Jazz Festival -October 6 & 7, 2001 14 Resolution 2001-25, resolution relating to financing of certain proposed protects to be undertaken by the City of Stillwater, establishing compliance with reimbursement bond regulations under the Internal Revenue Code 15 Resolution 2001-26, approval for contract with Minnesota State Colleges and Universities Customized Training Income Contract -Heavy Equipment Operator Safety Training 16 Approval of contract with Legislative Associates, Inc 17 Approval of purchase of new workstatton -Police Department 18 Approval of purchase of new fax machine -Administration 9 Resolution 2001-27: Memorandum of Continuance for Goodwill Attended Donation Center "-~ 0 Appl icat:on to Se113 2 -Softball Tournament -Lily Lake Ballfrelds -May 11-13 -Todd Pol ~a Applicant PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS 1 Authorization of Work Plan for BRA for the Completion of the Trout Stream Mitigation Pro~ect(Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMLJNICATIONS/REQUESTS 1 Letter from Charles Buehler -Private Streets COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately • • 2 AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO.Ol-03 Council Chambers, 216 North Fourth Street February 6, 2001 ~.EGULAR v1EETL~TG ~~ECESSED 1~IEETL~TG 4:30 P.1~I. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1 Proposed house on Center Street North 2 Use of Lowell Park for Lumbertack Days - St Croix Events 4:30 P.rI. 7:00 P.1-i. STAFF REPORTS 1 Police Chief 3 City Clerk 5 Community Dev Dtrector 7 Ctry Attorney _' Ftre Chief 4 Dtrector of Admm 6 Ctty Engineer/PWD 8 City Administrator 7:00 P.'VI. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MPWTES -Approval of January 16, 2001 minutes PETITIONS, INDIVIDUALS. DELEGATIONS & COMMENDATIONS CONSENT AGENDA* Resolution 2001-19, Directing Payment of Billings Resolution 2001-20, resolution abating prior years assessment certifications and adopting amended assessment for parapet repair for Parcel No 28 030 2041 0048, LI 332-1 (Arlen Rivard) 3 Resolution 2001-21, approval of Change Order No 1 for the McKustck Lake Downstream Convey ance System and ~Iulberry and water Street Improvement (Protect 2000-OS) . 4 Approval of gambling permit for St )Vfary's Wild Rice Festival -September 9, 2001 5 Resolution 2001-22, designation of additional depository for 2001 6 Approval of Banner Permit -Historic Courthouse -Christmas at the Courthouse -November 2-18, 2001 7 Approval of Banner Permit - St Mary's Church -Wild Rice Festival -August 27-September 10, =001 8 Approval of Gambling Permit for American Assoc of University - Apri121, 2001 at The Grand 9 Approval for Fire Dept to purchase a combination hose tester/pressure washer 10 Resolution 2001-23, approval of Agreement for Fire Code Inspection Services with the City of Bayport 11 Resolution 2001-24, approval of Agreement of Confidentiality with Andersen Corporation 12 Approval of Temporary Liquor License -Greater Stillwater Chamber of Commerce -Taste of the Valley -June 16 & 17, 2001 13 Approval of Temporary Liquor License -Greater Stillwater Chamber of Commerce -Fall Colors and Fine Art & Jazz Festival -October 6 & 7, 2001 14 Resolution 2001-25, resolution relating to financing of certain proposed protects to be undertaken by the City of Stillwater. establishing compliance with reimbursement bond regulations under the Internal Revenue Code 1 ~ Resolution 2001-26, approval for contract with Minnesota State Colleges and Unt~ersittes Customized Training Income Contract -Heavy Equipment Operator Safety Training 16 Approval of contract with Legislative Associates, Inc 17 Approval of purchase of new workstation -Police Department 18 Approval of purchase of new fax machine -Administration ~9 Resolution 2001-27: il~temorandum of Continuance for Goodwill Attended Donation Center PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS 1 Authorization of Work Plan for BRA for the Completion of the Trout Stream Mitigation Project(Resolution) PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMiJNICATIONS/REQUESTS 1 Letter from Chazles Buehler - Pnvate Streets COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no sepazate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately • • 2 Memorandum To: Mayor and City Council FYom: Klayton Eckles '1_~/ Date: 02/02/01 Subject: Proposed house on Center Street North DISCUSSION Attached is a drawing showing the location of a proposed house on Center Street North Center Street is located offMyrtle running north and parallel to Sherbune. Center Street in its current state, is 10-12 feet wide, a dead end with no turn around, and three existing homes using rt as an access road The addition of a fourth home will increase the use of this alley and increase the problems associated with access and fire safety. Attached is a memo from Kim Kallestad recommending that the City take action to reduce problems and safety issues if another home is to be built Staff has taken a preliminary look at this issue and it appears that rt would be difficult to widen the street due to the very narrow nght of way and close proximity of homes. Also, it would be a challenge to construct an adequate turn around due to the lack of space and the topography. The third proposal we have looked at is the possibility of extending Center Street north and connecting rt to Rice Street, also a dead end. The width of this connection might be no more than what exists on Center Street but it would make this a thru alley way which would provide better flow of traffic, better access for delivery vehicles, gazbage service, mail service and unprove the fire and life safety of the azea. We also believe rt is feasible and appropriate that the builder of the new house participate in the cost of constructing a thru alleyway. RECOMMENDATION There's no action to betaken at this time other than Council should give staff feedback regazding the appropriateness of the thru alley way proposal. • r ~ ~ ;.~~ ~1,~, ; L~ .a .,~ . -rte ~ ~-~~ ° ~ ~ ~~ ~- ~-~'-'-~' ~ ` WEST ~ ~ LINDE~1 - - ~ • z9._ ~, N ~ g ~z ~._,t ~kj~~~' z~ .~ ~ _ ~J~ Qom, ` ~,r , Q ~~,L1 I~~ - ~'~ "'7~ ~ ~ . ~~_ p~ 9 ~ P T-t -,~. L OKOUT STlfEET~.~ ,~ -' •~° - ~.. ~ , av~3~'-~~ ~ -~ ~/~ o , ~~ (~~ ^ ~ `, i ~ -~', ~~Q, ° ~ ~~~ PROJECT SITE _ ~ ,W~~ ~ >~ • t~~ ~ , ~ Lr~ 0 ~ Q ~ J ~ c C~'IL Z .~ Q.d~ W. >~ ~~ K ~ Y~}~`~"•~ `~ ~ Q' ` ~ SUNNYSLOPE IANE~ ^ ~ •< - . ~• _~awEST~~°,~ICcE STE~~ET ' 'ry ~~- ~ ,~ - _ M1_ ,WEST MYRTLF~. ~ STREET' .w ~ p b N ~ ! i N.- b '~ WEST '~ - - - _ m RAINS~Y $7REE t T m G ~4,~ ; (~ ~ i~ a Q N p Q, 'STREET' - LIVE: CSAH 5 ' ,~ •J ~ G~ ~ ~ ~ ~~p _^. S]'~ ~ w .-...~ --- 4~ ^-'N ~! '~~ ~ G w ~ N y ~ s-! p IIw~ to ~ ~f ~~ _ ~ :' , ~ r r _ ~ .. _ __ wEST ~" - RAl~s~r~ L G~ w '~'Q ^-" ~ ~ 'C S A H ° 5 ~ ~ e, WEST OLI ~Sl 1L ~ v r W~ `~ ~'~N--~~P~`~ ~ ~ ` - ~ ~~ Wz ^ ~i ~° p ~~~'~~~~ _ WEST ~ OAK °; ~; ' I STREET ~ i J : I 1'c C ~ PNES~6 ,J ~ z ~.. E) r ~ A, ~ ~ ~ ~ L ~ -~ ~ ~ ° ~~ PROPOSED EXTENSION OF CENTER AND RICE STREET ALLEY N ~i~:f PROJECT SITE W E ate s Engrneerrng Department 400 0 400 Feet ,~ ~ ~,. ~~ , ~~..~ i N ~ ~ ~ ~ ~ ~ ~ T y 1 ~• PROPOSED EXTENSION OF CENTER AND RICE STREET (ALLEN ~ 1 , ~ ` t1 i 1 t ~ ~ ` '~ I \ ~ ~\ t ' . ~ ~ I ~•~~ ~ ' '' ,' , ' i ~,~ ~,'~~ ~~ ~~ ~ ~ /' ,I/~ /, ~ ~ • •~ •. •~ ~ ,~ ~" ,~ ,, ., City of W E • ate ~ S Eng:neerrng Department 40 0 40 Feet ~ • --• ~~ .•..+.• ~~. ~~ row v+cc~cnul t I.ANDFOR3I f BADE E OM ORAa1Nv I ~ ~~~+_ .~' q y~~ FF 5 ~ ~o,l;' i c~~ ri~ICA r~ o~ sure v~ Y ASSUMED BENCH MARK -TOP rur Hr~RANr E1FY.84.6 ~ W i ~~ . , 0 O~ ~ 1 ~_ ~ ~ .. ~,~ ~1J ~.~ liJ /`r Li. }-- ,. .,, I '•' «_ ,., ~~J ~~: ~,. «J .. ._. LEGEND sYr+eoLs '~`~ ' ~~ ~~. ~•~~ ~ ~ E~ ... w aa"Si ~ 001 ~Ol~: BANf~ coNs r~eucrroN co. µ~~y p~ ~~gg .. RI=MOVERSHEDr~ `~ ~~,J I~~~ SB7°08'56"E 169.7p .,~~w PROPOSED S!L T FENCE f~~ 5 ON PROPERTY LINE 94, i* KENnL~„ ,.f~~y~ r~A /~ ~~ Sf . ~~ ~ r '~~ ,..r r J ~° ~! .::Ii.. I EXl~TWG Ix \~ o w~ x O~ bM ~ O 1 !~ ' ~ ~`- Xs I ` a0° DECX '• ?,3 PROPOSED SILT FENCE ~''' \ ~ ( ; \ f . ` ON PROPERTY LINE q1 ~ ~ r \., N87°08'48")iY j --~-- ~. _ X64. ~~ --~~-- i ~ _ ____ c ~., ,• ~ • , ~, i , - .. •, ~ .. ,. , - '.r- . ~ , ~.~ .. ,,, • ~ ^. ~ ~ 0 WO'fE: UTILITIES NOT SHOWN ~ ~~~``,~ ~~~,~~; ~` eL 1 J \ ~ ~r V ` ~ i dEARPICS A33W1lD ~. Et6VAT10rq /39UI'1Ep ` ~ ~ ~ OLtJD~~3 RON MONU-1~Nf FOtJPp ~/ R ~ OO S NOT O D6N0'W itGl tiDµlrENt 3ET H ® DENOTES S OFFltT TG OULOIJG ~/E40P~ FIlB NDRTH qas a oENOr~s ~us~nNC r~vnnoN PROPOSED BUWING ELEVATIONS Y ~g~ DENOTB3 OROPOS&0 E6EVAT10N GARAGE FLOORT85.4 ('ftJCK 11N0ER) PROPO'JB~D /"\~ S~ OF vROpo~Ep ~~FOR ~ T ~~SC2IPTIQN: Lot 4, 8iock 5, GRr:&L~Y & SI.AUGHTBR'S, WaShtrgton County, Mrmssoto f MebY eerufy ilgt tFs x~rwn ~ a• ~~port v~ pYpprb by w ar urdrr wY drat wp.n-sa~ aed that I a e ddy ir~a~ tine Swnyor .,,~,• ups b°, K ~,. Londforn Engtneerlnq Canl~onY Scot! Of I'lne~eta 4~~ pro Fr,t Ate. rJortA. ~sveed t-•8-01 ~QPOI° ~ 55403 PANEL t. hLS 4saw. Na ~S7iD p~ 12-28-QQ i10b ~ x0k' Aron, br 0l.f Odre Kv. Reg. No..~2 `- ,~ ~~-~ ~~ = ~0 ~ T .~Gt-~~ //'~ ,s/N N/~ti~ ,a a C'rtf~Fy~ RETURN ON INSTALLATION ® Owner ~/ l/ ~ ~ I Address JY O..t~i'~ L:tyc./~. Meter No Size r ~~ Size of Tap___.~ Size Curb Cock_,L_ i~ Size Service-Kind of Pipe wt Kind of Excavating Started ~~~ ~ ~~ Completed - G Re~marksf - ~~-~'^ ~~'~`~ ~ Pressure Location of Curb Stop -~ P SEWER ~`'~' Location in Street ~'+~- Location on Property Line /J A• ,~..,C. Remarks *~'~ e ~' - 7- ~.u.c~ Date ~" U Foreman BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER ~' r yr Memo To: Klayton Eckles, Public Works Director Cc Nile Knesel and Steve Russell From• Kim A Kallestad, Fire Chief Date February 1, 2001 Subject Proposed house on Center Street North An extremely narrow road surface, a dead end, and no ability to turn emergency vehicles around all contribute to problems for emergency response and fire protection Although this situation currently exists on this street (alley), addmg a house further exacerbates the situation, especially since the proposed house would be a farther distance than the existing homes from emergency response vehicles as they stack m the end of this narrow road. The existing condition does not comply with minimum standards in the Minnesota Uniform Fire Code. Of all the possible solutions that have been discussed by staff, none could bang the situation into compliance with Fire Code standazds; but, I must recommend that the City of Stillwater take some actions to improve the situation I recommend 1 Center Street be connected with Rice Street, with a paved road surface at least twenty feet in width. This would still be substandazd but it would elimmate the dead-end 2 Residential fire sprinklers be required in this proposed house, and as a consistent standazd, in all new construction on substandard streets s .,mow-. MEMORANDUM TO Mayor and Council FR City Administrator RE Use of Lowell Pazk for LumberJack Days DA February 1, 2001 Discussion Accompanying this memo is a letter from Mr Dave Eckberg, St Croix Events requesting funds for the fireworks ($15,000) and for the pazade ($6,000). The request is the same as for previous years Staff have met with Mr Dave Eckberg and Mr Randy Guttman, St Croix Events, to discuss the proposed 2001 LumberJack Days events (see attached schedule of events) St. Croix Events is requesting the use of Lowell Pazk from north of Chestnut Street to Mulberry Street (see attached drawing) for the 2001 LumberJack Days event Staff has the following concerns in regards to using north Lowell Pazk 1 The pazk was seeded last fall. Therefore, the grass has not had a chance to mature or maybe even take root The events would obviously have a severe impact on the newly seeded areas -especially if we experience any heavy precipitation right before or during the event 2 Electrical utilities would have to be installed at the north end The cost of installing adequate electric utilities could range from $5,000 to $10,000 Further, although it is anticipated that utilities would eventually be installed on the north end, the location for the utilities has not yet been determined and won't be until a final plan has been developed for the north Lowell Pazk improvements. If the utilities aze not located properly there could be the additional expense of having to relocate the utilities 3 St Croix Events wants to use the City property on the Wisconsin side of the St Croix, north of the Lift Bridge, for shooting off the fireworks A review of this area indicates that the roadway would have to be upgraded (i e , a couple of loads of gravel and grading work) and that several trees and other foliage would have to be removed Upgrading the roadway is probably not a big issue but we would have to look at existing rules and regulations regazding tree removal, brush/foliage removal etc because it would take place in the Wild and Scenic River way azea 4 The pazk is not lighted and this could create a problem, especially near the levee walkw at, ~ The Lowell Pazk improvements will probably take place between late fail this year and into next year It is possible that "construction'' during 2002 would preclude the • use of the pazk dunng that yeaz and that the activities would have to be moved south again, thereby losing some continuity (not a big thmg but another issue nonetheless) As I stated above, it is understood that eventually most of the activities such as the Arts Fairs. Taste of Stillwater. Music in the Park and Lumbei~ack Days, will be moved to north Lowell Park However, it would appear to be somewhat problematic to do so at this tune because of the reasons listed above Therefore, staff is recommending that a112001 events be held in the area south of Myrtle Street and to avoid the use of Lowell Park north of Myrtle Street Recommendation• Council require LumberJack Days and other events to be held in the area south of Myrtle Street, similar to previous yeazs, until the Lowell Park improvements aze completed ~~~ • • ~t.Croix E V E N T S, I N C. January 31, 2001 To Mayor Jay Kimble Councilman Gene Bealka Councilman Wally Mdbrandt Councilman John Rheinberger Councilman Terry Zoller Admirnstrator Nile Kriesel From. Dave Eckberg~j St Croix Events, Inc RE Funding Request Fireworks `01 Lumberjack Days `01 • Fireworks Proposal We are proposing the following contribution from the City of Stillwater for Fireworks this summer The City contribute the sum of $15,000 to help defray the cost of fireworks This is the same contribution that the City has made towards fireworks since 1996. The fireworks shows m 2001 will be held on Wednesday July 4 and Sunday July 29 They will be the two best shows shot in Minnesota this summer The "Thunder in the Valley" show closing Lumberjack Days 2001 will be one of the five best shows shot m the United States this year In addition we would like the City to act as a conduit for Fireworks contributors, specifically the Margaret Rivers Fund -- Exclusive use of Lowell Park and Pioneer Park on July 4th It is important that our office have the ability to coordinate activities m both parks Central coordination eliminates the possibility of fireworks sponsor conflicts (Example Coke is a fireworks sponsor and Pepsi products being sold rn the park) C] P.O Box 31 1 Stillwater, MN 55082 Phone651 /430-2306 Faxb51 /430-0553 City of Stillwater Proposal Fireworks `01lLumberiack Days `01 January 31, 2001 page two Lumberjack Days `01 Proposal A blueprint schedule for Lumberjack Days `01 is enclosed We are proposing the following contributions from the Clty of Stillwater for Lumberjack Days `01 Once again these contributions remain the same as In previous years The sum of $6,000 for the Parade Our goal in 2001 Is eight marching bands. Exclusive use of Lowell Park and Pioneer Park during the celebration We would like the Clty to allow us to vend beer under the same guidelines that have been developed in the past Services as provided in the past I will work with City staff to coordinate services • ~: • LUMBERJACK DAYS `01 ANCHOR EVENT BLUEPRINT a/o 1/30/01 TUESDAY, JULY 10 7 30 p m Drum Beauty Minnesota `01 Robert L Miller Stadium Stillwater Junior High School m competition. TBA host corps/in exhibition Minnesota Brass Twin Cities 10 30 p m Drum Beauty Minnesota `01 Post Show Party Applebee's Restaurant Highway 36 Stillwater FRIDAY JULY 20 6 30 p m Lumberjack Days Wme Tasting Cruise Boat Departs C~? 7.00 p m Boat Returns C~ 10 00 p m • TUESDAY. JULY 24 12 noon Treasure Hunt Opens Clue Set #1 released Clues Available at TBA WEDNESDAY, JULY 25 12 noon Treasure Hunt Opens Clue set # 2 released (if necessary) Clues Available at TBA THURSDAY. JULY 26 12 noon Treasure Hunt Opens Clue set # 3 released (if necessary) Clues Available at TBA 5 30 p m Sponsor and "VIP" Reception Freight House Restaurant By Invitation only 7 30 p m Music m the Park Lowell Park JAZZMN ORCHESTRA • FRIDAY. JULY 27 9 00 a m Downtown Sidewalk Sales 12 noon Treasure Hunt Opens Ciue set # 4 released (if necessary) Clues Available at TBA 12 noon Sneak a Peek & Eat Food Vendors & Exhibitors Open Downtown Stillwater 3 00 p m Ride N' Grind Bicycle Exhibition Lowell Park 4 00 p m Lumberjack Show Lowell Park 5 00 p m Ride N' Grind Bicycle Exhibition Lowell Park 6 00 p m Lumberjack Show Lowell Park 7 00 p m Ride N' Grmd Bicycle Exhibition Lowell Park 7 00 p m Lumberjack Days `01 Music Spectacular Night I SCOTT LAURENT BAND MARTIN ZELLAR Floating Stage Lowell Park 8 00 p m Lumberjack Show Lowell Park • SATURDAY. JULY 28 7 30 a m "Pancakes m the Park" Freight House Restaurant Deck 8 00 a m Stiliwater's Lumberjack Days `01 10 Mtle Run, 5K Walk or Run Ends Lowell Park-South 9 00 a m Downtown Sidewalk Sales 10 00 a m Food Vendors & Exhibitors Open Downtown Sttliwater 10 00 a m "Kids Fest" 1/2 K Toddler Trot & One Mile Kids Run 10 30 a m 4th Annual Kid's Coin Scramble Treasures Total Over $200 Age Groups 2-4, 5-7,8-9, 10-12 Lowell Park 12 noon Treasure Hunt Clue set # 5 released (if necessary) Clues Available at TBA 12 noon "Bear Stock" "TEDDY BEAR BAND" With Special Guest "Itchy" Lowell Park 1 00 p m Rtde N' Grind Bicycle Exhibition Lowell Park 1 30 p m LJD `01 Music Matinee THE DWEEB'S Floating Stage Lowell Park 2 00 p m Lumberjack Show Lowell Park 2 00 p m Authentic 1860's Baseball Game Quicksteps vs St. Croixs of Still-Water Old Athletic Field • 2 30 p m Joseph's Family Restaurant Pie Baking Contest "Bring Your Best Pie" Joseph's Restaurant Highway 36 3 00 p m Ride N' Grind Bicycle Exhibition Lowell Park 4 00 p m Lumberjack Show Lowell Park 5 00 p m Ride N' Grind Bicycle Exhibition Loweil Park 6 00 p m Lumberjack Show Lowell Park 7 00 p m Lumberjack Days `01 Music Spectacular Night II POWER OF TEN REO SPEEDWAGON Floating Stage Lowell Park 10 30 p m Post Concert Backstage Party Sponsors and VIPs Only Location TBA SUNDAY. JULY 29 12 noon Food Vendors & Exhibitors Open Downtown Stillwater 1 00 p m Lumberjack Days `01 Grande Parade Over 150 units 4 00 p m Ice Cream Social Stillwater Public Library Sponsored by Friends @ Stillwater Public Library 4 00 p m Post Parade Party at P D Pappy's 4 00 p m Ride N' Grind Bicycle Exhibition Lowell Park • 5 00 p m Lumberjack Show Lowell Park 6 00 p m Ride N' Grind Bicycle Exhibition Lowell Park 7 00 p m Lumberjack Show Lowell Park 7 00 p m Lumberjack Days Music Spectacular Night III MITCH RYDER AND THE DETROIT WHEELS ERIC BURDON AND THE NEW ANIMALS Floating Stage Lowell Park 10 00 p m Fireworks Finale "Thunder m the Valley" V Lowell Park • a Y ., ,_.. ~•, ti ~' +~. Y 1 r ~, ` w~ • C i,) u3 ~~~ ~ ~ C'~ ~~ ~ i ~t1 t~• t ~, 3 ~_ ._ ~~ ~',,.,• ~ ~ (~' ,, ~` ~ ,t~ t~ ~ ~ r. .~ ,~. ~ ~ ,~•K ~ • h4 h. ~ . z ~~ ~._.a ~~~ e ~~ ~~~ 0 o ~o '~ ~~ ~,3 1w nMl1fMM~ `~~~~ ., ~•i a :`a ~; w r J K~ S ~ N ,t 1 ,, ,, City of Lowi D n Enginee~in1 LARRY J. DAUFFENBACH CHIEF OF POLICE • a er THE BIRTHPLACE OF MINNESOTA POLIICE DEPARTMENT February 6, 2001 Mayor Jay Kimble Members of the City Council Cirizens of the City of Stillwater CRAIG T PETERSON CAPTAIN It is with Beat pleasure that I submit the year 2000 annual report of the City of Stillwater Police Department for your review This report is different from previous reports. It was laid out entirely m- house and should glee you historical data that can be urilized as a tool for evaluating our department and determining trends I would like to thank Captain Craig Peterson and his staff for all their work m producing the report 2000 was a year of change for the police department In February, Sgk Klosowsky retired after 27 5 years of service Sgk Davin Miller resigned to pursue a career outside aeF law enforcement and Anthony Spencer resigned to enhance his career with St. Paul Police Departinexrt, a larger department. Later m August, Will Mayavski resigned to return to his hometown of St Cloud as a police officer After an extensive testing process, we found four very qualified officers Sandra Siebenaler, Brian Bruchu, Christopher Crayne and Kyle Sykes were hum to replace these officers Officer Christopher Felsch and Officer Art Sievert were promoted to sergeants Jni~ the management team Sergeant Dave Roettger was assigned to the mvesrigarive unit along with Officer Bradley Allen Investigator Jeffrey Stender was assigned to the drug task force to replace Ol~cer Sievert In September we added Linda Thompson to our office staff as a half rime secretary to support the officers and mvesrigators with their administrative duties The challenge for the year 2001 will be to tram the personnel m their new positions Crime continues to drop m the City of Stillwater Part one and part two offenses are down In 1999 we had 1993 cremes, m 2000 we had 1705 cremes While there are many factors mvohied m the decrease, our commitment to the community, our officers' p~essianalism and problem solving abiliries and their continuing education certainly played a part The•past year shows that cirizens of Stillwater can remain confident of their police department's ability to address major cremes in a prclFessional and efficient manner I would like to thank the mayor, city council, city manager, other city departments and the cit>Dens of Stillwater for their continued support. The success of the police departnvexit is mirrored m the community, the public is the police and the police is the public We cannot succeed. unless everyone participates Sm 1, Chief Dauffen Still r Police Department 212 North 4th Street Stillwater, Minnesota 55082 Business Phone (651) 351-4900 Fax (651) 351-4940 Ponce Response/Assistance 911 1 1 1 r 1 1 1 1 1 1 1 Stillwacter Police Department Annual Re~aort 2000 t 1 1 1 1 i 1 1 1 1 1 1 1 1 ~~ ~'he ~'a~ ®f ~S'tillwater ®®® Mayor ~~.y ~ffilblle City Council ~IlCfl~ Cuffi~~aflffi~s uric 'Th®le E~ageffie ~eall~ 'TerBy Z®ller City Administrator 1~Tgfle ~Ilesel City Attorney Davnd 1VIagffi~asoffi 1 Stillwater Police Department Mission Statement ' The Mission of the Stillwater Police Department is to provide and maintain, as much as practicable, and given all available among all persons and safet rit f f li y y secu ng o ee resources, a within our legal jurisdiction h e It is critical that all members understand and support t ' Department Mission Our Mission is our legitimate basis for existence and the basis or our professional ethics, goals, objectives and directives. h b e y t The Department's Mission is functionally defined ' power established by legislated authority and the demands for assed down from and as directl bl fr p y ic om our pu service elected officials It is the direct responsibility of the Chief of Police to interpret public demands and within budgeted resources, provide the best possible delivery of services The Department's Mission is a contract with our citizens as well as an affirmation of their trust Each member is responsible for the protection and promotion of the Department's Mission Failure to do so will lead to the loss of citizen support for our needs, resulting in public alienation, and eventually bringing about the loss of the public's confidence and the Department's authority to exist t 1 Stiliv~ate~ ~°®flgce Ike ~~~al~ent ' Citizens of Stillwater 1Vlavor and City Co~nncil City Administrator Chief ]Larry Dau~fenbach Cautain Craig T. Peterson ~atr01 ~iVi3lon Sergeant Jeff Magler Sergeant Todd Bjorkman Sergeant Chris Feisch Sergeant Art Sievert Officer Rick Anderson Officer Leslie Wardell Officer Carla Cincotta Officer John Zizzo ' Officer Nate Meredith Officer Scott Geving Officer Steve Hansen Officer Sandra Siebenaler Officer Brian Bruchu Officer Chris Crayne Officer Kyle Sykes Part-Time Officers ' Sergeant Doug Buberl Officer Jay Ludowese DARE ~ItVestlgati0ai3 Sergeant Dave Roettger Officer Brad Allen N= Officer Jeff Stender fl~ecords and l~is~atch Margaret Seim Jennifer Peltier Linda Thompson (half-time) Comma~nity Service Animal Control. Promcrty. Evidence Cynthia Jacobson Leo Miller (Code Enforcement, part-tame) Parking Enforcement Officer Leslie Wardell Officer Carla Cincotta Officer Steve Hansen i Dennis Pasket Larry Buberl (part hme) Patrol Division The Patrol Division is the laz est com onent of the Department All members g P assigned to the Patrol Division aze sworn personnel At full strength, within the Patrol i Division, the Department has four patrol sergeants, ten full-time patrol officers and two part-hme patrol officers The full-time officers and sergeants aze normally scheduled to 8 5 hour shifts, four days on-duty and two days off-duty During the school yeaz one of the fourteen officers, who is a certified DARE instructor, is assigned to teach DARE on a full-time ' basis During the summer months, one of the fourteen officers is assigned to the downtown azea exclusively The pazt-time officers aze scheduled for special events and on weekend foot patrol shifts in the downtown azea dunng the summer months The ' s schedule is modified throughout the year to accommodate the needs of Stillwater schools and its summertime tourism Each sergeant and officer bid for their desired shift for the yeaz There aze three shifts every day, 365 days a year On a daily basis, each shift can range from two to four officers, including the patrol sergeant Each shift is supervised by a patrol sergeant who is also responsible for responding to calls for service Additionally, each patrol sergeant has other assigned administrative responsibilities beyond their field supervision role Patrol sergeants aze individually assigned to be in chazge of fleet maintenance, equipment maintenance, employee safety committee, Bicycle Patrol Unit, Use of Force Training, Field Training, Safe and Sober Grant management, as well as other duties as requested Officers within the division also provide a wide range of added services to the Department including, DARE, Use of Force Instructors, Field Training Officers, Bicycle Patrol Officers, Gun Safety Instruction and Explorer Scout Advisors Field Training Unit Use of Force Training Bicycle Patrol Unit Sgt Todd B~orkman Sgt Chris Felsch Sgt Todd Bjorkman Sgt Chas Felsch Sgt Art Sievert Officer Scott Geving Officer Cazla Cincotta Sgt Todd B~orkman Officer John Zizzo 1 Officer Leslie Wardell Officer Nate Meredith Officer Nate Meredith Officer Scott Geving Officer Steve Hansen Officer Leslie Wardell Off cer Steve Hansen I DARE Fleet Maintenance Sgt Dave Roettger Officer Leslie Wazdell Sgt Jeff Magler Officer Jeff Stender Officer Cazla Cincotta Officer Steve Hansen Equiament Maintenance Safe & Sober Grant Sgt Chris Felsch Sgt JeffMagler i 1 Patrol Division Functions The Department is responsible for patrolling and providing law enforcement services to approximately ten square miles While the base population for Stillwater is 1 approximately 15,000 citizens, the Department services a much greater population According to the Area Chamber of Commerce, the Stillwater area had over one million visitors in 1999 Dunng the year 2000 the Department responded to approximately 11,000 incidents and patrolled over 167,000 miles Special events require the Department to schedule additional manpower to handle each event while maintaining mimmum staffing levels to the rest of Stillwater All ' employees of the Department are required to work during Lumbet~ack Days Other special events are staffed with off-duty officers working overtime or the event's promoters occasionally pay the officers directly 1 t t t 1 1 ltivertown Art Fair.1V1<ay 2000 t t t 1 1 1 1 1 1 1 1 1 1 1 Enforcement Stillwater is a very popular tounst attraction, as such, it is not surpnsing that traffic, and its by-products, are the number one complaint received by the Department In response to these complaints, the Department targets traffic laws and ordinances in an effort to reduce traffic accidents and traffic related problems 2000 ®fficer Ynitiated Statistics DWI Arrests *1999 152 256 Speed Citations 524 1622 Dnvers License Violations 173 167 Miscellaneous Moving Violations 452 948 Parking Violations 201 178 *(This does not include Parking Enforcement Statistics) Non-Traffic Arrests or Assists 280 404 These statistics are down considerably from 1999 due to the Department being shorthanded by two officers The shortage of manpower, and subsequent training of new replacement officers, in effect causes the Departmem to be short four to five people because two or three Field Training Officers are taken to train the new officers The t t remaining officers on the street cannot afford to be proactive due to the call load, they must remain available to respond to calls For the year 2001, we are currently in the process of traimng two replacement officers, this will bring the Department up to full staff The proactive enforcement statistics will return to its 1999 form education The Department also educates the public through various means on these laws and ordinances The Department owns and operates a speed trailer The speed trailer is set up in a stationary position at problem locations throughout the city It displays the speed of the vehicle as the vehicle passes by the trailer This keeps the drivers aware of both their speed and the speed limit in the area Several officers are trained to set up the wagon so it can easily be set up at any time of the day The Department also owns ahand-held radar umt that is signed out to citizens who are interested in clocking vehicles near their residences If a citizen clocks a vehicle at an excessive speed and obtains a license number, a courtesy letter will be mailed to the registered owner of the vehicle advising them of the incident Several officers have also been involved in educating the public with the help of the local govenunent cable access channel Officers provide a bnef but infonnative segment on venous topics from pedestnans and crosswalk violations to snowmobile safety The Department has also provided officers to appear and speak at various locations Officers attended pre-schools, elementary, junior high and senior high activities Numerous tours of the police department and its squad cars have been provided to Stillwater area children throughout the year Officers will speak on various public safety related problems and issues Community Service Two full time members and two part time members currently staffthe Community Service Unit All members of the unit are non-sworn personnel Cindy Jacobson is the Animal Control and Property Officer Her responsibilities encompass all of the animal control duties as well as maintaining all property and evidence taken in by the Department Cindy has been with the Department for over fourteen years in this capacity Dennis Pasket is the full time Parking Enforcement Officer and his duties are enforcing all parking ordinances mainly m the downtown area Dennis has been in this position with the Department for the past five years Lang Buberl is one of the part time Community Sernce Officers Larry works mainly dunng the summer months on the weekends performing parking enforcement functions Larry has also assisted Cindy Jacobson with property and evidence when needed Officer Buberl is a retired part time officer with the Department Dunng 2000, the Department's Parking Enforcement Officers issued 2783 citations for overtime parking violations Leo Miller, a retired full time Stillwater police officer, is employed as a part time Community Service Officer Leo's responsibility is that of code enforcement Leo works m the summer months responding to and proactively seeking code violations such as r messy yard complaints and hazardous conditions In 2001, the Department will begin a new program with full time seasonal artment will hire two Community Service Officers De Th Off i i p e icers ce Commun ty Serv to work dunng the summer months These employees are required to be enrolled full time in a college level law enforcement program working toward becoming a full time will be used to supplement the current Community ff Th ff icers e o icer licensed police o Service Officer's activities as well as certain types of patrol functions The duties for these officers will primarily keep them in the downtown area and in the city parks The it t y addition of these two new officers will help the Department better serve the commun in years to come t J 1 ~' 1 t t t 1 t t i`~ Records and Disuatch Section The records and dispatch section was staffed by two full time employees, Margaret Sean and Jennifer Peltier In September the Department hired an additional half time secretary, Linda Thompson, to assist with the additional duties and demands of a growing department Margaret has been employed with the Department for the past twenty-five years Jennifer has been with the Department for six years The Department has office staff Monday through Friday, 8 AM to 4 30 PM Margaret and Jennifer fulfill all necessary records management functions as well as dispatching duties for all non-emergency calls that come into the Department All calls to the police department after business hours are forwarded to the Washington County dispatchers The purpose of adding Linda Thompson's position was to facilitate the transcription of dictated police reports Dictated police reports allow the patrol officers more time on the street rather than in the office wasting reports This system has been in place for the past few months and is working up to expectations t t Media Relations The media relations' function governs the release and maintenance of police department public records as allowed by Minnesota statutes Public records, as defined by the Minnesota Data Practices Act, are those which may be made available to any person by request within a reasonable amount of time Records containing confidential or protected information as specified in the public record exemption must be properly edited before release to any requesting party The records and dispatch personnel follow the Minnesota Data Practices Act whenever a release of information is requested Records and dispatch personnel generally will release information only in document form Verbal release of information to the media is the responsibility of Captain Peterson or another designee of the Chief The Department recognizes the need to keep open lines of communication with the media The media relation function staves to encourage media involvement with the Department to further inform and involve the community with current public safety related issues 1 t t t t t r t i i~ Investigative Division The Investigative Division of the Stillwater Police Department consists of one sergeant and three investigators at full strength Because the Department was shorthanded for most of 2000 the umt was limited to two investigators Personnel assigned for the year were • Sergeant David Roettger • Investigator Jeff Stender • Investigator Brad Allen Jeff Stender is currently assigned to the Washington County Narcotics Task Force Brad Allen is assigned to general investigations Sgt Roettger is the umt supervisor and handles Juvemle Investigations and is the Police School Liaison Oi~icer The investigation umt has been in change for most of the year 2000 In February of 2000 Sgt Klosowsky, the former unit supervisor, retired Sgt Roettger took over the umt at that time Statistics For the year 2000 the investigative umt has investigated a total of 444 cases clearing 264 of them Eighty-five cases remain open and mnety-five have been inactivated The clearance rate for the umt is 59% In the process of investigating comes within the City of Stillwater the investigative unit has also executed approximately 20 search warrants in the year 2000 Clear Inactive en Total 264 95 85 444 Buv Fund ' In 2000 the investigative unit requested funding from the forfeiture funds for a Buy Fund This is a ready supply of cash to be used for drug buys, alcohol compliance checks, tobacco compliance checks, informant pay, and other expenses incurred dunng i the course of an investigation The City Finance Department conducts unannounced audits on the fund penodically during the year 1 ' Juvenile Sgt Roettger is assigned to the Juvenile officer position The duties associated with this position are m Liaison Officer with all schools public and private within the city ® Juvenile investigations v Department representative on YCAP protect at Stillwater Junior High ® Juvenile Accountability Grant planning and reporting Coordinating juvenile pre-tnal diversion program with the Youth Service Bureau and County Attorney's Office Public Presentations /Activities ~ Stillwater Junior High Spirit Week o Child fingerprinting sponsored by Sunny Hill Pre-school ® Attended University of Minnesota Juvenile Officers Institute Juvenile Accountability Grant ® Used funding to purchase a Computer protector to be utilized in tralmng, DARE, and any other presentations made by police Department personnel ® Remaining funds may be used for a digital camera to be used in DARE to decrease funds spent on film and processing Youth Service Bureau ® Referred 54 youth to YSB for pre-trial diversion n n 1 n 1 Alcohol Compliance I l d f h h k ar year en e ca or t ec s >n Apnl 2000 the first round of alcohol compliance c 2000 were conducted Twenty-mne businesses were checked Seven of the establishments failed the check There were $2500 00 assessed in total as a result of the ,compliance c~iecks ~liree of the businesses suffered 3-day license suspensions I The second round of calendar year 2000 was in October and December Tii October 11 businesses were checked Eight of the businesses failed In December the remaining 19 business were checked They all passed P D Pappy's was closed Jeff Stender is coordinator of all alcohol compliance activities He participated in all the checks, keeps all the records, and appears for the city at any contested hearings Stender also has done educational presentations for the servers at least 4 of the liquor serving establishments at their request 1 Tobacco Compliance Checks These checks were completed in December 2000 Sandra Siebenaler from the ned to assist in the completion of these compliance checks i a t l di g ro vision w .s ass pa Twenty-six businesses hold licenses to sell tobacco products Twenty-four checks were 1 completed All businesses passed areotics i The Stillwater investigator assigned to the Washington County Narcotics Task Force is sent to the Sheriff s office on a full time basis He is responsible for narcotics enforcement in the city The narcotics assignment was not filled for the first 3 quarters 2000 due to manpower shortages During the 4a' quarter the narcotics investigator opened 7 cases Three of those cases were cleared with felony level arrests The narcotics officer is also responsible for educating the public on the subject of narcotics During the 4~' quarter presentations were made to Stonebndge and Rutherford Elementary Schools as well as Lakeview Hospital emergency room staff i D.A.1tE. Program I The Department has been furnishing the D A R E ,Drug Abuse Resistance Education, Program to Stillwater elementary schools for the past nine yeazs The Program is taught to all fifth grade students The Department believes the program is a success and is committed to continue to provide the program to Stillwater schools The Department believes that the D A R E Program has been successful m this community, lazgely due to its unique team approach It brings students, teachers and law enforcement together in a safe and positive environment and enlists pazents and other community members to reinforce D A R E's key messages about the benefits of living a healthy lifestyle The Department specially selects D A R E Officers Only officers that have a d l t O t , ec e nce se genuine interest in the program will be selected to be D A R E Officers each officer attends atwo-week course sponsored by the Bureau of Criminal Apprehension Training Unit Officer Steve Hansen recently completed the training in i 2 n 001 September of 2000 and will begin teaching D A R E The D A R E Program encompasses seventeen weeks throughout each school h t ere aze semester A lesson is taught to each class one hour every week Each semester t from seven to nine classes requiring the D A R E Program throughout Stillwater i In years past, the D A R E ,officers would split the classes up, each officer teaching two or three classes every semester while continuing to fulfill patrol officers duties This practice became very demanding on the officer's time, as it was taking away ' i s D A R E from the officer's patrol duties as well as detracting time from the officer students This practice was also very taxing on the Department's overtime budget, as every time a D A R E Officer would teach ofd duty, it required overtime pay In the fall of 2000, the Department changed the assignments for teaching the D A R E program The Department now assigns one D A R E Instructor for each semester This allows the Officer to concentrate on their teaching and spend more time with the students on duty time This has also alleviated the burden on the budget There is very little overtime spent to provide the Program to the schools During the fall semester, Officer Leslie Wazdell was assigned to teach D A R E and this change proved to be a great success for both the Department and the schools Officer Leslie Wardell has been a police officer for fifteen yeazs and has been teaching D A R E for the nine yeazs the Department has been involved with D A R E Officer Wazdell organizes and oversees the D A R E program for the Department Officer Wardell also has extensive expenence as the Juvenile Officer/Investigatorwlth the Department Officer Cazla Cincotta has been a Police Officer for six years and has been teaching D A R E for the past three yeazs Officer Cincotta has also had experience as 1 1 1 1 t 1 1 1 1 1 t t 1 1 1 J the Juvenile Officer/ Investigator and is currently active in volunteering her time as an Explorer Scout Advisor for our Explorer Post Officer Steve Hansen has been a Police Officer for the past four years, the last year and a half with the Stillwater Police Department He completed lis D A R E officer training in 2000 and will begin teaching in February of 2001 Steve is also an Explorer Scout Advisor for our Explorer Post All of our D A R E Officers enjoy teaching the cumculum and working in the schools Their dedication to the Department and the program has made it a success for the children, the Department and the schools t Comulaint Investisation I Complaint Investigation, often referred to as internal affairs, is to investigate complaints or allegations of a serious nature against employees of the Department Complaint investigation serves to make employees accountable to the citizens and to the Department All allegations or complaints received by the Department are documented and investigated The Department reviews all complaints to identify behavioral or procedural patterns, which may not be consistem with policy or procedure The Department may determine if the complaint arose out of a policy failure If it is determined as a policy L failure, the Department will amend its policy so that future questions or complaints do not occur ' Captain Peterson will receive and screen complaints by citizens or other officers Once a review of the nature of the complaint is made, a determination will be made how the complaint will be handled Often the complaint is that of a perceived "lack of courtesy" on the part of the employee, so long as this is a one-time incident, this can best be handled by the employee's direct supervisor through counseling and or training Other complaints arse out of a misunderstanding as to why the employee performed the way he or she did These are classified as an inquuy or question, these will be documented as such and an explanation will be given to the citizen explaining Department policy and 1 procedure Com la,ints that are of a senous nature or are a repeated minor violation will P require a formal investigation into the allegations of misconduct No formal investigation conduct will be initiated without the direction of the Chief of Police l t oyee mis in o emp Complaint investigations must be conducted in complete accordance with the Peace Officer Bill of Rights and state statute Captain Peterson completed training through the laint Investigation Institute in July of 2000 to Com e of Law ll h ll C lli Mit W p , eg o am c e i equip the Department to professionally address these investigations In 2000, five investigations into employee misconduct were conducted, two of which were complaints from citizens, and three were initiated by supervisory personnel t Outcomes ranged from unfounded allegations to a one-day suspension, which was suspended pending no same or similar conduct by the employee 1 i ~~ 1 1 I Bicycle Patrol Unit The Stillwater Police Department is always seeking new ways to improve the service it gives to the community With the numerous events that occur in downtown Stillwater, small narrow streets, pedestnan/traffic congestion the police department needed to improve its visibility as well as pro-active patrol measures A few years ago the police department organized a bicycle patrol unit with lust a few officers participating Currently the Department has 4 bicycles set up for police patrol as well as 8 cemfied bicycle patrol officers who take their tour of duty on the bicycles when events or activities allow it The Bicycle Patrol Unit can also be seen throughout the City dunng the summer months patrolling the neighborhoods and parks Officers patrolling on the bicycles enforce All state and city codes making numerous contacts throughout their shift Dunng the 2000 Lumbezlack Days in Downtown Stillwater bike officers made the following contacts and or arrests 1-Disorderly Conduct arrest, 1- Detox placement, 3- Curfew Violations, 3-Public Assists 1-Motor Vehicle Tampering arrest, 3-Possession of Manluana, 2- Open Container 2-Citations for Dnving after Suspensions 16-Verbal Wammgs for various violations Found 1 open door 5-citations for Minor Consumptions 4-Open Bottle in a Motor vehicle citations 1-Cnminal Trespass Arrest 2-Obstructing Legal Process arrests 1-Dnving Under the Influence The Bicycle Patrol Unit has shown to be an asset for the Department as well as the community we serve The higher visibility and rapid response we achieve while using the bicycles allow the Department to be proactive as opposed to reactive to the needs of the community i~ 1 1 1 1 1 Field Training Program The Department uses an extensive Field Trazning Program for the newly hued police officers The Field Trazning Program is a period of formal on the fob trazning, coaching and performance assessments for police officers that have been newly lured by the Department The program consists of a minimum of 10 weeks where the newly hired officer is partnered with a Field Trazning Officer or (FTO) Each FTO has attended a 40 hours trazning course, which prepares them in numerous areas for assisting new officers The Field Training Program is broken down into 5 separate phases of trazning The first phase of training is more or less a familiarization with the Department, City and the Policies and Procedures used at the Department As the officer progresses into the phase the workload for the officer increases as they become more fanuliar with the police procedures At the end of each day or shift, the Field-Training Officer completes a D O R or a Daily Observation Report of the officer's activities throughout the day This is a documented report of how the new officer is progressing As the officer completes the first phase of trazning he or she is partnered with another Field Training Officer for phase 2 of trazning and yet another FTO for phase 3 of trazning Phase 4 of the field training process places the officer back with his or her original Field Training Officer During this phase of trazning the Field Trazner is in plazn clothes and operates much like an observer, allowing the public to focus on the uniformed officer rather than Field Trazner After completing phase 4 the officer is certified for solo-patrol duties, this brings them into phase 5 of their training The fifth phase of training continues until the officer is off lus/her one-year probationary period The Field Training Program is viewed as a portion of the hiring process Probationary Officers must work hard and prove themselves throughout the program in order to maintain their employment with the Department The Department is committed to providing the best possible service to the community and we insist on the best possible Police Officers The Field Training Program ensures that the City is getting top quality Police Officers During the year the Department received the resignations of two probationary officers who did not progress in the Field Trazning Program At the years end, the Department has two new officers in the Program and both are currently performing up to expectations Field Training Unit: Sergeant Todd B~orkman Sergeant Chris Felsch Officer Carla Cincotta Officer Leslie Wardell Officer Scott Geving 1 1 1 J 54111water police Explorer ~os~ The Stillwater Police Exploring Law Enforcement Post helps youth who have an interest in law enforcement gain insight into the activities and job requirements of a police officer Stillwater Explorers' work closely with full-time officers and assist the police department with community events ' Our Explorers have provided an invaluable service to our Department by assisting with the Police Department Information Booth during Lumberjack Days The Explorers ' also assisted with the pedestnan crossing on Chestnut Street at Lowell Park during several events in 2000 The Explorers assistance allowed regular officers to tend to more demanding duties Our Explorer Post is organized and supervised by volunteer full-time officers Officer Carla Cincotta, Officer Nate Meredith and Officer Steve Hansen 1 1 i 1 Firearms Safety Courses Stillwater Patrol Officer Steve Hansen teaches the Firearms Safety Course designed by the Minnesota Department of Natural Resources Enforcement Division ' Officer Hansen teaches the course at least once a year to approximately thirty students each session The course is a comprehensive look at hunter safety The course involves four classroom sessions and a field tnp to an outdoor shooting range Topics of training include knowledge of safe handling of vanous types of common firearms, hunter responsibility and ethics, wildlife identification, survival and first aid and Minnesota state Faws and city ordinances related tohunting Participants must pass the MN-]3NR wntten exam and field practical test to receive a firearms safety permit 1 ~J Officer Hansen, upper left, with recent Firearms Safety Class graduates. t 1 t Fleet Ndaintenance 1 The De artment currentl has twelve vehicles in its fleet Of the twelve olice P Y P vehicles two are assigned to investigations, one each to the Chief, Captain, Community Service Officer and the Parking Control Officer The remaining six vehicles are assigned to patrol ' We have a service contract with Stillwater Ford for the sernce required on the six patrol vehicles The service contracts cover the powertrain care for three years or 75,000 miles The purchase price for the powertrain care is $1250 00 We also have a service account for the squads for general maintenance This account starts at $2000 00 per ' squad Stillwater Ford has been very accommodating in servicing our vehicles whenever we need to bring them in The account amounts in the maintenance contracts will need to be raised in the future as we are going to keep the squads for three years instead of two years as we have in the past All of the police department vehicles are serviced for oil, filters and fluids at Royal Lube in Stillwater They have also been very accommodating to our needs and have ' provided very good service All tare service is done through Pods Tire in White Bear Lake We are able to get our tires at a reduced rate offthe state bid They have provided quality service and good advice Dunng the year of 2000 we replaced two patrol squads and the animal control truck and added a new truck for parking control The old community service truck, two squads and ' one of our investigator vehicles were sent to the county auction Anew mini van has been ordered (January 2001) to replace the investigator vehicle that was put out of service J t i 1 1 1 1 1 1 1 In-Service Training The Department is constantly looking for training opportunities to improve the quality of service to the City of Stillwater During the year, the Department invested in a vast amount of training for each officer The average amount of training for each officer during the year was 79 27 hours The minimum training hours required by the Minnesota Board of Peace Officer Standards and Training is 48 hours for athree-year licensing term Each year the State of Minnesota reimburses the Department for a portion of the total training costs The total training costs include the training itself, training coverage while the officer is at training and mileage to and from the training All officers are required to be trained and certified in first aid at the level of First Responder Officers attend a refresher every other year All officers attended a 16-hour refresher course in February and March of 2000 Every year Officers are instructed in updates in current Minnesota laws In December, Alan Kantrud conducted two classes for all patrol personnel on the new DWI statutes Captain Peterson attended cone-week Law Enforcement Executive Development Seminar in May This course provided an overview of upper- level law enforcement management practices The Captain also attended the two-week Complaint Investigation Institute sponsored by William Mitchell College of Law in June and July The Complaint Investigation Institute provided investigative and procedural skills in the proper investigation into complaints of employee misconduct Sergeants and above all receive management level training through the Bureau of Criminal Apprehension and atwo-week course taught by the Northwestern Traffic Institute, Supernsion of Police Personnel These courses teach the Sergeants the skills they need to manage their assigned personnel and shifts Sergeants B~orkman, Magler and Felsch all completed the BCA Management Series classes in 2000 Officers assigned to Investigations were sent to numerous courses throughout the year to enhance their skills for their job assignment Officers attended such courses as Internet Cnmes against Children, Criminal Exploitation of the Internet, Child Abuse Homicide and many other courses During 2000, Officer Steve Hansen attended DARE instructor training and will begin teaching DARE in February 2001 Officer Nate Meredith attended atwo-week Use of Force Instructor School and has since assisted other use of force training officers in the training of our officers Officers' Wardell and Geving attended cone-week Field Training Officer school in October and have already begun training two new officers in December In-Service Trainin The D artment has been a member of the Century College Law Enforcement Training Program for several years Each semester Century College offers classes directly pertaining to current issues in law enforcement Officers have attended most of the classes offered by Century College The Department currently pays for three seats m each class offered c rses attended are re-a roved by the Department The objective of the All ou p Pp Department is to have the best trained personnel to provide the best possible service to ' 1~ie City of Stillwater 1 t 1 t 1 1 1 t [1 1 t 1 Use of Force Training The Department puts an extensive amount of ei~ort into the use of force training It is one of the most important training issues to law enforcement today The Department's emphasis on training in the area of firearms and use of force reduces the chances that a use of force will be needed The objective behind the training is that if trained properly from the beginning, officers will be more prepared to foresee an incident that may require a use of force thereby defusing the incident before it starts All officers are trained in the Firearms and Use of Force at least four times a year The training focuses several areas firearms, expandable baton, chemical training, mechanical compliance techniques (punching, kicking, etc ), handcuffing and most importantly verbal skills Throughout any aspect of use of force, training officers are taught to use their verbal skills to de-escalate a situation Using the premise that officers will act in real life as they have been trained, the Training Officers attempt to make the training as hfe-hke as possible The training often involves scenario-based training or timed events to place added pressure on the officer Practicing under pressure creates an atmosphere similaz to the one officers will face on the street Chris Crayne and Kyle Sykes practice with an Expandable baton 1 1 1 1 1 1 1 1 1 i 1 1 1 1 1 t i 1 1 1 The Department also incorporates a product called "Simwution" into the traimng cumculum Simumtion late change the officer's duty weapon into anon-lethal pa,~nt pellet gun Training Officers use Simunition to create life-like training scenarios such as traffic stops or building search training The Use of Force Training Officers have ail been specifically framed as instructors The Training Officers have been trained m either firearms or defensive tactics or both Use of iH'oree I~str~uct~rs Sergeant Chns Felsch Defensive Tactics Sergeant Art Sievert Fuearms Sergeant Todd B~orkman Fuearms Officer Nate Meredith Firearms and Defensive Tactics Officer Steve Hansen Firearms and Defensive Tactics ~ # •4 ~ is !` « ' •~•_~ ~ ar ',. i s ®fficers involved in a Siffiunition training exercise. 1 Pursuit and Emersencv Vehicle Drivers Training All Officers with the Department attend training in emergency vehicle operation at least once every three years Thus training includes emergency dnving maneuvers and 1 training in police vehicle pursuits This training bias recently become mandatory for all licensed officers in Minnesota The Stillwater Police Department has had its officers trained in emergency vehicle operations and pursuit training for the last fifteen years Newly hired Officers attend the training usually within one month of starting their employment with the Department The Department obtains the training through the Minnesota Highway Safety Center in St Cloud The Highway Safety Center furnishes the training vehicles, which are usually squad cars that have been sold to them by venous police departments throughout the state Dunng 2000, the Department was involved in only two police vehicle pursuits, both of which ended without injury or substantial property damage I 1 L~ 1 Training at the 1Vlinnesota Highway Safety Center 1 1 C~ t C ~J t t L~ Personnel Chan es Retirement In January of 2000, Sergeant Bruce Klosowsky retired after 271/z years of service to the Department Sergeant Klosowsky served in the capacity of Juvenile Officer, Patrol Sergeant and Sergeant of Investigations for much of his career Resignations In January of 2000, Sergeant Davin Miller resigned his employment to pursue a career in the private sector In February of 2000, Officer Tony Spencer resigned his employment and is currently employed by the St Paul Police Department In April David Koehnen resigned his position as a probationary patrol officer with the Department In September of 2000, Officer William Mayavski resigned his employment and returned to the St Cloud Police Department In September, Part-Time Officer Carl Olstad resigned his position with the Department officer In October, Christopher Carvelli resigned his position as a probationary patrol Hiring On May 16, 2000, Sandra Siebenaler was hired as a Patrol Officer and is currently in her probationary period On May 17, 2000, Bnan Bruchu was hired as a Patrol Officer and is in his probationary period On December 18, 2000, the Department hired Christopher Crayne and he is currently in the Field Training Program On December 19, 2000, the Department hired Kyle Sykes who is also currently in the Field Training Program In September, the Department hired Linda Thompson as a half-time secretary She is also employed half time with the Fire Department A large portion of her duties involves transcribing dictated reports by officers 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 Promotions In February, Officer Chinstopher Felsch was promoted to the rank of Patrol Sergeant In September, Investigator Arthur Sievert was promoted to the rank of Patrol Sergeant Assignments In January, Sergeant David Roettger was assigned to Investigations replacing Sergeant Bruce Klosowsky In September, Investigator Jeff Stender was assigned to the Washington County Narcotics Task Force Officer Brad Allen was assigned to Investigations in September of 2000 to replace Investigator Jeff Stender ~.~ ,~. ~_ i ~~~f1111~~~t~°r _ P®U~E a~ A TR IVIEN~' '~ r Sergeant Bruce I{losowsky, retired, seated at the Department's Information Booth during Lumberjack Days in 1999. Sergeant I{losowsky was instrumental in the planning and implementation of the Information Booth, which the Department continues to operate during Lumberjack ]Days. 1 j 2000 Police Deaartment Budget The total department budget for the year was $1,778,717 00 The annual budget is divided into five general categories Personnel Services, Supplies, Other Services and Charges, Miscellaneous Chazges and Capital Outlay t Personnel Services is by far the largest category in the budget, 83% This encompasses all salaries and benefits paid to all department employees It includes retirement, medical, dental, holiday pay and uniform allowances The budget for this category was $1,476,339 00 1 The Supplies category is only 2% of the annual budget, $36,200 00 It includes automotive fuel, automobile maintenance supplies, tires, paper and other minor equipment The lazgest portion of this category is automotive fuel The Other Sernces and Chazges category is 6% of the budget, $108,307 00 This includes training, vehicle repair, maintenance agreements, telephone and terminal access charges among others The Miscellaneous Charges section amounts to 2% or $42,071 00 This includes 1 doctor's fees, membership and license fees, and other miscellaneous expenditures Capital Outlay is 7% of the 2000 budget or $115,800 00 Capital Outlay was used ' in 2000 for new squad cars, community service and parking control vehicles, office furniture and a new copier 1 t 1 1 r d ~ ~ o m$ ~®m 0 a 0 ~~ l N \ V d alb lQ C t l~ V W e~ ~ ~ 10 3v M ~N ~ r ~r v ~O N ~a a ao v .~ m N d c c 0 a L d a 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ~ _ 9 e~ o a as o ~ a o ~ 0 0 N V r Y ~ ~ ~ ,d 0 3 J u a i ~ Y ~ m N = d ~ Stillwater Police 2000 Monthly Totals Incident Part 1 & Part 11 Offenses January Feb March April May June July Aug Sept Oct Nov Dec Assault 5 9 14 6 12 11 15 11 8 10 7 3 Terroristic Threats 4 2 3 4 2 0 0 8 0 3 2 1 Burglary/ Poss Burglary Tools 1 1 5 10 6 6 11 16 12 9 3 2 Forgery 2 3 3 3 4 6 2 5 3 4 1 5 Drugs Possess, Sale 6 5 7 8 30 10 14 6 6 2 4 8 Flee/ Escape 0 2 1 2 0 1 0 1 1 0 0 0 Arson 0 0 0 0 0 1 1 1 0 0 0 0 Gambling 0 0 0 0 0 0 0 0 0 0 1 0 Crimes against Family 1 3 1 1 3 1 1 2 2 4 1 0 p{~/I 12 11 10 20 20 12 19 16 3 9 11 9 Liquor 2 4 2 0 0 1 2 1 0 0 1 0 Kidnapping- Parental Rights 0 0 0 0 0 0 0 0 0 0 1 0 Criminal Sexual Conduct 0 1 1 2 1 1 2 4 3 1 0 0 Disorderly Conduct 2 7 9 5 8 7 16 13 16 5 8 3 Harrassing Communications 8 6 4 6 4 8 5 8 7 0 3 5 Trespass/ Dmg to Property 8 4 25 8 13 23 33 28 27 37 28 6 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 Theft/ Fraud/Swindle 23 35 32 29 27 38 43 41 40 40 32 22 Vehicle Theft 1 3 4 5 5 6 9 7 7 7 3 2 Weapons 3 2 3 2 1 5 12 3 0 1 0 0 Crimes against Justice 2 3 4 0 3 5 4 2 3 4 2 2 All other MOC 0 0 0 3 0 2 2 2 0 0 2 2 Juvenile Alcohol 2 3 1 17 14 3 20 3 5 11 4 4 Curtew 0 2 0 0 2 0 0 2 0 1 0 0 Runaway 3 2 9 7 5 3 5 4 2 6 4 4 Truant 0 2 1 1 0 1 0 0 0 1 0 1 Tobacco 0 3 1 2 1 0 1 1 0 3 1 1 Controlled Substance 0 85 0 713 4 144 1 14Z 2 163 0 151 2 218 1 186 0 145 0 158 0 119 0 80 Total r r rr r~ r rr r r rr r~ r rr r ~r r rw r~ rr Stillwater Police 2000 Monthly Totals 8000 Code Incidents January Feb March April May June July Aug Sept Oct Nov Dec Animals- All 26 22 38 39 51 54 54 51 52 40 34 28 Property- Lost and Found Property Damage Acdts Personal Injury Acdts Assist STVV Fire 12 44 1 16 9 35 3 16 19 32 2 14 8 37 1 8 12 39 4 8 16 54 0 14 27 53 3 23 35 53 5 22 16 32 2 21 25 28 7 21 14 34 0 23 13 68 3 27 Assist Other Agency 87 93 85 82 97 82 104 106 87 102 97 77 Domestic Disputes 13 9 9 14 17 16 15 11 8 17 10 11 Alarms 66 64 78 71 77 70 110 100 56 93 65 90 Lock Outs 54 47 64 54 70 74 58 55 57 67 50 80 Suspicious Persons/ Vehicle Juvenile 26 14 24 6 35 20 36 20 31 30 45 33 40 36 46 25 40 64 42 28 33 17 20 7 Public Assist 22 22 41 37 53 52 50 42 36 40 45 63 Noise/ Disturbance 10 9 29 43 43 81 58 55 45 27 24 22 Warrant/ Detox 20 8 12 12 21 17 26 24 28 16 28 16 Welfare/ Building/Hazard 911 Non- emergency Mist/ Public/Civil 13 16 20 32 10 47 21 7 30 28 11 16 44 11 40 3B 17 45 44 19 66 48 14 63 35 16 53 22 10 45 28 17 35 28 11 45 All Other 39 19 33 27 33 31 36 20 10 18 22 4 Total 499 475 569 544 681 737 822 775 658 648 576 613 r 1 1 1 1 1 1 ~~ 1 1 Stillwater Police Deot. Year End Statistics Part III, IV & V Offenses 1997 1998 1999 2000 Difference from 1989 Total Part III, IV & V 7632 7216 7348 7964 616 Arnmals 710 587 503 498 -5 Lost 8~ Found 210 205 211 211 0 Fatai Accidents 0 0 0 1 1 Property Damage Accidents 439 432 453 523 70 Personal In ury Accidents 33 35 38 32 -s Assist Stillwater Fire Department 259 214 201 253 52 Assist Other Agency 423 298 410 385 -25 Medical 485 493 691 718 27 Domestics 124 103 119 151 32 Alarms 774 907 835 943 108 Vehicle Lock Outs 789 752 668 732 64 Suspicious Persons/ Vehicles 521 504 455 425 -30 Juvenile 254 157 161 199 38 Public Assists 326 297 360 342 -18 Noise/ Disturbance/ Mischief 441 409 352 538 186 Warrant/ Detox 254 270 261 198 -63 WelfareBuildmg Chks 225 249 238 284 46 911 Non- Emergency 128 120 161 159 -2 Misc Public/ Civil Assists 175 185 181 238 57 Escorts/ Bank Runs 225 208 198 200 2 All Other 9000 Codes 837 791 852 934 82 Traffic/ Service Calls 1997 1998 1999 2000 Difference firom 1999 Total Traffic/ Service Calls 2803 4508 3751 2256 -1495 Speed Violations 1197 2261 1658 536 -1122 Other Moving Violations 847 1459 1183 775 -408 Parking Violations 674 594 660 807 147 All Other 85 194 250 138 -112 Grand Totals 12471 13846 13093 11920 -1173 1 1 i i 1 1 1 ~, I~~ ~~ 1 Stillwater Police Deot. Year End Statistics Part 18~ Part II Offenses 1997 1998 1999 2000 Difference from 1999 Total Part I & II 2036 2122 1994 1700 -294 Assault 142 104 108 111 3 Terroristic Threats 42 40 56 29 -27 Burglary/ Poss. Burglary Tools 84 76 74 84 10 Forgery 28 10 32 41 9 Dru s: Possess, Sale, etc. 118 248 140 106 -34 Flee/Esca (Pursuits) 46 9 19 8 -11 Arson 11 3 8 3 -g Gambling 1 0 0 1 1 Crimes Against Family 34 22 20 20 0 DWI 157 256 256 152 -104 Liquor- All Other 55 128 103 69 -34 Kidnapping 8~ Associated 1 1 4 1 -3 Crminal Sexual Conduct 14 5 9 15 6 Juvenile Alcohol 24 35 25 20 -5 Curfew 9 15 5 5 _ 0 Runaway 92 41 47 54 7 Truant 12 19 15 7 -8 Tobacco 28 63 33 14 -19 Controlled Substance 5 13 11 10 -1 Disturbing the Peace/ DOC 109 131 116 66 -50 Harrassing Communications 134 141 135 98 -37 Tress ass/ Damage to Property 227 192 188 249 61 Robbery 5 5 2 0 -2 Theft/ Fraud/ Swindle 503 414 423 420 -3 Vehicle Theft 48 43 37 30 -7 Weapons Offenses Crimes against Justice 22 53 18 63 22 69 29 35 7 -34 All Other MOC Codes 32 27 37 23 -14 ~ Memorandum . To: Mayor and City Council From: Diane Wazd. City Clerk Date: 02/02/01 Subject: Designation of member to fill unexpired term of Pat Lockyeaz -Library Boazd DISCUSSION: At the January 16~' meeting, Council appointed persons to the boards and commissions One of the appointments for the Library Boazd is to fill an unexpired term of Pat Lockyeaz Therefore, Council will need to designate which of the two appointed members will fill Pat Lockyeaz's unexpired term ACTION REQUIRED: - Pass a motion designating either Richard Huelsmann or Bnan Simonet to fill the unexpired term of Pat Lockyeaz, which will end January 1, 2002. l~lemo • To Honorable iVlayor and Council ivlembers Cc Nile Kriesel From Kim A Kallestad, Fire Chief . Date January 30, 2001 Subject Request to [teorgan~ze tl~e l~~re Uepartnteiit Re nest The Assistant Fire Chief position (56 hours/week) will soon be vacated with the retirement of Bob Barthol The following changes to the fire dept. organizational structure are requested 1 Change the Assistant Fire Chief work schedule from 56 to 40 hours per week, and make it an exempt position 2 Add one F:~e Captain position to the department to replace the vacated 56-hours,~week position The new structure would includ_ eight full-time personnel instead of the current seven Existing and proposed organizational charts are attached for your convenience Financial Imuact The additional cost of a full-time captain will be appreciably offset by savings in overtime and additional revenues generated by adding the position Fire Captain (2001 wages) $47,484 vlax cost of all benefits (with family health coverage) $11.031 Total costs $58,515 itilinus: Estimated savings for Icss overtime paid out Vacation and sick leave (600 hrs x $28 42 avg) $17 052 •:• Seminars and training (400 hrs x $28 42 avg) $11368 Estimated revenue from sprinkler permits (2% of $350,000) $7,000 Additional revenues for extinguisher training alarm permits? ~ Total Estimated Savings ($35,420) Net Cost for additional Captain $23 095 • (conUnucd on pagc Z) Reasoning Enhanced services to the community Plan review of fire sprrnkler systems (gene:aces revenue) Permit process for sprinklers, fire alarms, etc (generates revenue) =• Enhanced public fire safety education program :• Schools • Seniors Bed & Breakfast rnspectron program Publrc Assembly rnspectron program = Underground storage tank rnspectron program Fire Extinguisher training for businesses (generates revenues) Additronal position allows the c:.,pt to prepare personnel for promotion, and without always paying overtime permrt needed training in many subject areas- •• Company ot~icer training :• Leadership/Management training Fire sprinkler systems :- Fire alarm systems Fire Investigation Undergrourd storage tanks :• Flammable liquids fuelrng statrons • iVlarinas - Land :• Hazardous Materials • :• High Angle /Rope Rescue •• Confined Space Rescue :• Liquified Petroleum Gases Auto Extrication /Air Bag Safety High Prled Combustrble Storage : ~tilany others . . The Assistant Fire Chief, at 40 hours/week, will be clearly part of the administrative team, asecond-in-command similar to second level positions in the police and the public works departments The Assistant Fire Chref wrll be assigned administratrve, fire code enforcement, and fire suppression/EMS duties He/site wrl! also ride as officer on the engine company when other full-time personnel are absent for school, vacatron, compensatory, or sick leave Havrng an admrnistratrve Assrstant Fire Chref will greatly improve many aspects of the Stillwater Fire Department and its service to the communrt It will allow the chief to spend more time on plannrng, goal setting, admmrstratron, and y program development (re-codifying codes, standard operating gurdelines, and recommending policy) The Fire Captain wrll perform as shrft commander and officer-rn-char;e 56 hours per week, and will make all three slrrfts rdent,cal in structure one Captarn and one Frrefighter/Engineer • -~ ~. • PT-Assistant Chief Tun Bell PT-C~-plain John Bticl.lcti• *Safcty • PT-Captain Tom Crotty *Tratntne PT-Lieutenant Rub Zoller PT-Engtnecr Firefiehter Ron A~dahl Jeff Cutler Don Rtryne~• PT-Flrefel~tcr Kurt Swanson Tom Zoller Jolln Nollles Jeff RoettScr Roh Pcltter PT-Lieutenant IiCn Gilliam 1'T-Engtnecr Firefighter Steve Zoller Jim Swanson PT-Firefi }tter Mile Peltier Jeff Nelson Tim Peltier Janet Hauslen PT-Assistant Chief Stu Glaser PT-Captain Tom Ltnliot~' *lm•est /Orient, PT-Ltctitenant Bob }Cmening PT-Engineer Ftrefiehter Ken Schmitz Joe Buckle~• 1'T-Firefi hter Tom Flttg Mike I ial l Sam Finizio Sara Rugloskt Ken Stanle}~ I)ottg Johnson T7re Chief I:im iCallestad 'lrlttne Secretar7• i,inda Thompson i~T-ASSIStanl Chief .~ FT-Captain FT-Captain FT-Captain Rrnl Johnson ~ David Rcicho~~ *M 1 S *Matntenancc FT-Engineer FT-Ene-ineer FT-Engineer Ftrefiglltvr Firefi~;litcr Ftrefis;llter Chas Zeuli Jon Bell__ Bill Pcltter STILLWATER FIRE DEPARTMENT ORGANIZATIONAL CI-IAR1' Proposed March 1, 2001 * special assigned duties • Cire Chief Kim ICallestaci PT-Assistant Chief Ttm Bell PT-Assistant Chief Sttt Glaser PT-Captain John Buckley PT-Captain Tom Crott PT-Captain T *Safch~ y *Tratntne om Ltnhoff *Invest /orient PT-Lieutenant Rub Zoll PT-Lieutenant PT-Lteutenttnt er Ken Gilliam Bob Kroening PT-Engineer Ftref~ahter PT-Engineer PT-Engineer Ron A~dahl Ftrefiahter Steve Zoller Ftre--~1Cer Ken Schmit Jeff Cutler Don Rtgney Jun Swanson z Joe Buckley - PT-Ftrefgliter Kttrt Swans PT-Firefighter 1'T-F~fig_hter on Tam Zoller Mtke Peltter Jeff Nelso Tom Flttg John Nobles Jeff Roettger n Ttm Peltter J Mtke Hall Sam Ftntzio Rob Peltter anet I-fausketi Sara Rttgloskt Ken Stanley ~ Doug Johnson FT-Assistant Chief Bob Barthol Secretary Linda Thompson FT-~aptaut Ron Johnson *1V1 I S FT-Engineer FT-Engineer Ftreflghtar Firefighter Chris !cult Jon Bell FT-Captain David Retchou *;lfatntenancc FT->rngineer Firefighter Bill Pclhcr STILLWATER FIRE DI/PARTMIJNT ORCANIZA'T[ONA[., Cl-(ART December 6, 2000 * special assigned dunes • .~ ~ MEMO To: Mayor and Crty Council From: Steve Russell, Commumty Development Director Subject: Expansion Area Building Permit Activity for 2000 Date: February 2, 2001 The table below lists the permit allocation (based on the Orderly Annexation Agreement) and housing amt building permit activity for the 1996 to 2000 penod. As you can see for 1996-1997 period site development and subdivision was staring up but actual building permit activity did not begin unti11998. The Orderly Annexation Agreement allows building permits to accumulate and for building permit activity to be more or less than the allocation on a yearly basis but not exceed the 120 permits per year overall. The following developments have been approved to date. Legends Liberty • Long Lake Villas Stillwater Crossing Settlers Glen Creekside Crossing Total 1521ots 3531ots 131ots 86 units 142 Lots 2201ots 160 amts 201ots 1,1461ots /amts So far approved projects as listed above containing 1,146 housing amts Of that number, building permits for 720 housing amts could be issued by the end of 2001. As of December 2000, 316 building permits have been issued If the pace of development remains the same, and rt will probably increase with US Homes Settlers Glen coxmng in tine, we will catch up to our allocation m two to three years. This may be a reason not to take on additional development in the expansion area at this time. There is a good supply, over 7001ots, of single family and townhouse lots currently available for development If building permits requests out pace available permits, an allocation system may have to be established Recommendation None -FYI • MEMO • To: Joint Boazd From: Steve Russell, Commumty Development Duector ~/ Subject: Expansion Area Biulding Perrmt Update for 2000 Date: January 9, 2001 For calendaz yeaz 2000 building permits for 201 housing amts were issued The table below shows total expansion area building permit activity for the 1996-2000 penod The orderly annexation agreement allows building permits for 120 housing amts per year Year Permits Issues Permits Allowed 1996 0 housing amts 120 housing amts 1997 0 housing amts 120 housing units 1998 13 housing amts 120 housing amts 1999 104 housing amts 120 housing units 2000 201 housing amts ,jam housing amts Total 318 housing amts 600 housing amts With the approval of the Settlers Glen Project (380 housing amts) permit activity may increase in 2001-2002 • Recommendation: Receipt of annual building permit report. Attachments- Orderly Annexation Section 4.01 and List of 2000 permits • PERMIT ALLOTMENTS 400 - 300 - 200 - 100 - 0- -1 Q~~ -200 - -300 - -400 - -500 - ~a..'^Ft ! ~l Jl ' 'rr ~ Y ~ l °~ Y • r - r r ' r r p 'f ` / ~ f .~ 0 F ~ • 0 r~ ~ ~ ` c'• F~, ~ ,a'~i'7.,r n. t i ' • , ,, . t' ` q i fr, ' v t .r I'I }~, ,7 ''! ri ~l r,r 1 V f) s Y ~ ` ' ~ ~r fr ` Y y r , . 'r 1 /' , tr ' ~ j J=Y R, . V ll i Jft r f ° ~ l •- }a~5 ~! ~ t„ ' r•'~' ` M , .M-1t~ ~' "~.'.t~ ~ ~+ ''+' ~~ - ' , ' . i y iy ~"~S'. M,i • # ~~~ G 'p6h"'lJ r-s spa di ~ 'rte t ~N 1~4 ~` Yom ^'S ' .. f- , , a -r rr ~ ~ ~r ~ I • , gy,~. ~I~~..Cy~t~'~i ~<4•~1,,`i'R'd~'~`~, .~+ i , '~` ;4 - ~' ,C • r'si~~d,„ a< Zi, r ,e, ,< r, ,' a ~ i~ • t ` t r ` ! ,~ F~~~. fx: ~ frJ,~ 4 'Y ;~ ;'r , - . ,, . a , "!,f Rt•: ~~~r ''~Z+'~.`~x;~+r ;a+r'°h+~'~1 • , `~~ ~'1~r,7'' '~'+' ~>' i~f r. , c r ~` ~t`='~ ,~J r ~ , , , '` !~ ~ ~ ray; ~ ~. f', a ~. ti ti ry ' ti , ti iry ~ rr y, a +'r J, i~ r r: + ' ~ ~ '~etf.~' Jr , : r t~'N > , ~~ ` f, A r y, ~ , H ` + r-i,Y. r' ~~r',,,,y% . f''+lJ; `' M~y: ,~ ly ,° t`1 +'4 rsi ' t' y_ "t FLir4~ar,+ ~~a. ~~~` : i ~ ~ r- a„r`^ r .t•,} S' ' y ,%~ +~ , 1~` a 3 ' u ~ r Y (J u y ~ YEAR -^- LOTS PLATTED ALt~J~TM ENT -~--PERM ITS --~ ACCUM . • • ~ 4 CITY OF STILLWATER COUNCIL MEETING NO.O1-02 January 16, 2001 • WORKSHOP 4:30 P.M. The workshop was called to order by Mayor Kunble at 4 30 p m Present Councilmembers Bealka, Milbrandt, Rhemberger, Zoller and Mayor Kunble Absent None Also Present City Administrator Knesel City Attorney Magnuson City Engineer Eckles Police Chief Dauffenbach Fire Department Chief Kallestad Commumty Development Director Russell Legislative Consulting Contrac City Admuustrator Knesel presented a recommendation for the work programs for the 2001 Legislative Consultant contract (Mr Ed Cain) Mr Knesel recommended that the consultant be employed to work on obtaining funds for the Phase III levee project, the Browns Creek Trout Stream Mitigation and the Temtonal Pnson Wall project. Mr. I{riesel recommended that work on the Interstate Bndge, local sales tax, Armory and other issues be excluded from the contract These items could be added later, if necessary • Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution No. 2001- 10, approval of a contract between the City of Stillwater and Legislative Associates, Inc , as recommended by the City Administrator All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kunble Nays None Five Year Cagrtal Improvement Plan City Administrator Kriesel presented the 5-Year Capital Improvement Plan ("CIP") Mr I{riesel explained that the 5-Year CIP was a planning tool and that its adoption did not constitute approval of any of the projects or items included in the plan Mr Knesel further explained that the 5-Year CIP would be revisited in Apnl dunng the Council goal setting and team building workshop. At that time a more refined financing plan would be given to the Council for their consideration. Motion by Councilmember ltheinberger, seconded by Councilmember Bealka to adopt the Five-Year Capital Improvement Plan (ClP) All in favor Motion by Councilmember Bealka, seconded by Councilmember Zoller recess meeting at 5 38 P M All in favor • City Council Meeting No 01-02 January 16, 2001 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kunble at 7 00 p m. Present Councilmembers Bealka., Milbrandt, Rheinberger, Zoller and Mayor Kunble Absent None Also Present City Administrator Knesel City Attorney Magnuson City Engineer Eckles Police Chief Dauffenbach Fire Department Chief Kallestad Community Development Duector Russell City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Rheinberger approving the minutes of January 2, 2001. All m favor. STAFF REPORTS Fue Chief Kallestad informed the Council that he has been contacted to provide some fire inspection services for the City of Bayport He stated that a contract is being developed and will be brought to the Council at a future meeting. Fire Chief Kallestad stated that there was an error to the resolution regarding the part-time • firefighters and that the Firefighter rate of pay should be $9 25 per hour rather than $9 00 per hour. City Attorney Magnuson stated that an offer has been received for the water tower property (810 Eagle Ridge Place) in the amount of $90,000 He stated that he felt it was a good offer in that there will be additional costs to the owner for the sewer and water services that will have to be stubbed into the property Motion by Councilmember Zoller, seconded by Councilmember Rheinberger to accept the offer of $90,000 for the property at 810 Eagle Ridge Place, authorizing the City Attorney to prepare the necessary documents for the closing and authorizing the City Administrator to execute documents on behalf of the City. All in favor CONSENT AGENDA Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to approve the Consent Agenda All in favor. Resolution 2001- 08, Directing Payment of Bills Approval of Purchase of Radios for investigative unit from Capital Outlay Approval of purchase of new police cars (2) from the State Bid • Purchase of natural lighting fluorescent bulbs for city hall 2 City Council Meeting No. 01-02 January 16, 2001 Resolution 2001-09, Approval of Preriuses Permit Application for Gambling -Fraternal. Order of • Eagles #94 Approval of Temporary On-sale Liquor License -Greater Stillwater Chamber of Commerce -Blue Moon Fundraiser -February 27, 2001 Purchase of Pnnter for Btulding Department Purchase of two computers Approval of Towing License for Stillwater Towing, Inc Approval of Bnne's Bocce Ball Tournament Resolution 2001-11, establishing hourly pay rates for part-tone personnel LT_NFINISHED BUSINESS Pnvate Contractors Use of the Dum_n for Snow Dumping City Admuustrator Knesel reviewed lus memo on the request to dump snow in the City's city dump. He recommended that Council deny the request to allow contractors to use the City dumpsite for snow removal Motion by Councilmember Rhemberger, seconded by Councilmember Zoller not to allow the dumping of snow in the City's dumpsite, which will be used for City use only. Ayes• Councilmembers Bealka, Milbrandt, Rheinberger, and Zoller Nays Mayor Kunble • Possible Annomtments to the Park Board, Human R,ghts Commission, Planning Commission, Hentage Preservation Commssion, Downtown Parking Comrrussion and the Library Board Council reviewed the applicants for the vanous boards and commission and the following members were appointed Downtown Parking Commission Mike Schumann Kevin LaCasse David Swanson Joint Cable Commission John Rheinberger as Primary Representative Gene Bealka (Alternate) Heritage Preservation Commission G Dean Miller Dianne Hark Library Board William Hickey William Fredell Bnan Sunonet Richard Huelsmann Planning Commission Darwin G Wald Paul Teske Human Rights Commission Louise Watson Enca Buege Suzanna Schlesinger (student) Jeffrey Anderson • Anthony Can: Park And Recreation Board Linda Ainrem Sandy Snellman Wally Milbrandt -Council Representative 3 City Council Meeting No 01-02 January 16, 2001 Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt adopting Resolution No. 2001-12, appointing members to the City of Stillwater Boards and Commissions A es• Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Y Nays None Motion by Councilmember Rheinberger, seconded by Councilmember Zoller directing staff to prepare Certificates of Appreciation to outgoing Commission/Boazd members All in favor LTndate on Interstate Bndge Mayor Kimble provided the latest update on the St Croix River Budge issue He stated that at the last meeting Council stated that it would make a decision on the ownership of the Bndge should Option 3 become a reality He asked Council to make that decision so that Mn/DOT could be informed of the City's intent Councilmember Rheinberger stated that he was against the City participating in the ownership of the budge in any way He felt that the liability to the City would be great and that eventually the residents of the City would be footing the bill on the cost of the maintenance of the Bndge Motion by Councilmember Bealka, seconded by Councilmember Milbrandt adopting Resolution No. 2001-13 for transmittal to the Minnesota Department of Transportation regarding ownership of the Lift Badge at Stillwater, Minnesota. Ayes Councilmembers Bealka, Milbrandt, and Mayor Kimble • Nays• Councilmember Rheinberger Abstain: Councilmember Zoller ~_ ~I~1 x•Y•~ A~nroval of Application for Pazks and Queen Space Grant for Lowell Pazk Community Development Director Russell explained to Council the Parks and Open Space Grant for Lowell Park. He also stated that the addition of restrooms for the downtown azea could be added to the application and that the Parks Board has approved the plan. The City should know by July if they will receive this grant Motion by Councilmember Rhemberger, seconded by Councilmember Zoller adopting Resolution No. 2001-15 authorizing an application to the Department of Natural Resources for the project contained in the Outdoor Recreation Grant Program Application All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays. None - Acce~.~ feasibility report on Maiining Avenue watermaLn and ordering preparation of plans and gpecifications for bids 4 City Council Meeting No. 01-02 January 16, 2001 City Engineer Eckles provided the background for the Manning Avenue trunk watermain project and recommending that the project move forward He stated that US Homes would like to be assessed of the project costs, the remaining costs would be collected through hookup charges in the future Staff is presently working with the developer on the Developer's Agreement and this issue will be included in that agreement, which will be brought before the Council at a future meeting Motion by Councilmember Zoller, seconded by Councilmember Rhemberger adopting Resolution No. 2001-16, receiving report, ordering unprovement, and prepazation of plans and specifications on County Road 15 water main improvements (Project 2000-16). Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Motion by Councilmember Zoller, seconded by Councilmember ltheinberger adopting Resolution No. 2001-17, approving plans and specifications and ordering advertisement for bids for County Road 15 water main improvements (Prod ect 2000-16). Ayes Councilmembers Bealka, Milbrandt, Rhemberger, Zoller and Mayor Kimble Nays None Proposed Nature Boazdwalk for Creekside Development • City Engineer Eckles provided information on the proposal for the nature boardwalk for the Creekside development He stated that this proposal and design meets the Department of Natural Resources guidelines and could be built this winter He also stated that the proposal has been submitted to the Pazks Board and they have approved the proposal and the expenditure from the Pazks Dedication Funds. Councilmember Zoller asked if the project would be ADA compliant Mr Eckles stated that he felt a ramp would be user friendly and meet the spirt of the ADA concept Councilmember Zoller asked that this be checked out Motion by Councilmember Zoller, seconded by Councilmember Rhemberger authorizing staff to proceed with the process of desigmng and purchasing the proposed 6-foot wide boazdwalk from Bridgeco Docks and Lifts, Inc in the amount of $18,000.00 to be taken from the Pazk Dedication Fund COUNCIL REQUESTS Councilmember Bealka informed Council that he has been appointed to the Charter Commission STAFF REPORTS (continued) Chief Dauffenbach reported that the Police Department is enforcing the "Odd/Even" and 24 hour • parking regulations. 5 City Council Meeting No 01-02 January 16, 2001 Commumty Development Director Russell informed the Council that the Joint Boazd would be meeting on January 17~' at 7 00 p.m Councilmember Zoller thanked Chief Dauffenbach for the letter to the snowmobilers He also stated that he has received positive comments for the nature/ski trail and commended staff for the work and design City Administrator Knesel stated that the Elks had donated money toward the purchase of a brush mower for the Public Works Department. Motion by Councilmember ltheinberger, seconded by Councilmember Milbrandt adopting Resolution No. 2001-18 extending gratitude to Stillwater Elks Lodge No 179 Ayes Councilmembers Bealka, Milbrandt, Rhemberger, Zoller and Mayor Kunble Nays. None ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Zoller to adjourn the meeting at 8.25 pm Jay L. Kunble, Mayor ATTEST. Diane Ward, City Clerk Resolution 2001- 08, Directing Payment of Bills Resolution 2001-09, Approval of Premises Permit Application for Gambling -Fraternal. Order of Eagles #94 Resolution No. 2001-10, approval of a contract between the City of Stillwater and Legislative Associates, Inc. Resolution 2001-11, establishing hourly pay rates for part-time personnel Resolution No. 2001-12, appointing members to the City of Stillwater Boazds and Commissions Resolution No. 2001-13, resolution for transmittal to the Minnesota Department of Transportation regarding ownership of the lift budge at Stillwater, Minnesota Resolution No. 2001-14, Not Used Resolution No. 2001-15, resolution authorizing an application to the Department of Natural Resources for the project contained in the Outdoor Recreation Grant Program Application Resolution No. 2001-16, receiving report, ordering improvement, and prepazation of plans and specifications on County Road 15 water main unprovements (Project 2000-16) Resolution No. 2001-17, approving plans and specifications and ordering advertisement for bids for County Road 15 water main unprovements (Project 2000-16) Resolution No. 2001-18, resolution extending gratitude to Stillwater Elks Lodge No 179 r~ U 6 . w ,.A C] • LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2001-19 Ace Hardware Tools 111 87 Advanced Sportswear Jerseys 2,445 00 All Safe Fire & Security Fire extingwshers certification 242 89 Altruistic Detail Static Eliminator 76 45 American Public Works Membership 2001 137 50 Ammorna House Lily Lake maintenance 6,467 93 AT&T Broadband Cabie 85 56 Auto Glass Specialist Windshield replaced 337 60 Best Western Lodging conference 244 20 Buberl, Larry December arnmal transport 260 00 Bearcom Service contract, repairs 571 96 Board of Water WAC 4th qtr 41,925 00 Bonestroo, Rosene, Anderlik & Assoc Professional service 152 00 Boyer Trucks Vehicle maintenance 72 26 Carlson Tractor & Equipment Equipment repair 28 79 Carquest Vehicle maintenance 539 29 Catco Equipment repair 42 09 C C Sharrow Equipment repair 428 13 CDW Computer 1,891 26 Century College Education 30 00 Chemsearch Ferti-Thaw 200 73 Coke Concession supplies 2,189 45 Cole Papers Maintenance supplies 273 34 Cougar Sports Concession supplies 872 53 County Home Products Maintenance supplies 21 91 Courier News Publication 20 00 Cub Food 92 50 Cy's Urnfomts Urnforins 423 35 Czapla, Meredith Park refund 50 00 Danko Safety egwpment 98 50 Dionisopoulos, Jeff Mileage 68 31 Ecolab Pest control 234 83 Edward Don & Company Maintenance supplies 204 35 Emergency Apparatus Vehicle maintenance 1,506 32 Express Photo Processing 10 93 E-Z Sharp, Inc Grinding wheel 153 73 Fire Control Equipment maintenance 145 00 First Line Beverage ~ Concession supplies 1,298 06 Fred Pryor Seminars Education 318 00 Fred's Tire Tire repair 16 19 Fuhr Trenching Storm sewer Boutweil 7,380 78 Gateway Computers 3,52515 Hi-Tech Signs Signs 160 00 High Times Subscription 29 99 H L Mesabi Tools 538 10 A. s . EXHIBIT " A" TO RESOLUTION #2001-19 Page 2 l 1 97 O Horticu ture Subscription 5 ICMA Resource publication 77 45 International Association for Property 2001 Membership 40 00 Interstate Detroit Diesel Egwpment repair 80 41 Johnson, Ron Maintenance supplies 37 89 Lakeland Ford Equipment repair 32 47 Landscape Architecture Subscription 93 00 League of Minnesota Cites Conference 80 00 Legislative Associates Professional service 5,950 00 Lions 1st Qtr Dues 78 00 MASWCO Conference 45 00 McCollister & Co Equipment maintenance 728 16 Menards Maintenance supplies 73 56 Met Council January SAC 15,993 00 MFAPC 2001 Dues 35 00 Intertechnologies December fees 180 83 M J Raleigh Sand 1,659 09 MN Chef Police Educational Foundation Conference 276 00 Mister Car Wash 6 00 Mobile Vision Equipment repair 271 08 Murncdite Co Equipment repair 68 00 Municipal Code Office supplies 1,265 08 NCS Budding Codes Nextel 2001 Membership Cell Phones 75 00 238 06 • Niebur Implement Equipment repair 155 46 Northern Traffic Supply Signs 347 28 Northwestern Tire Co Tires 669 55 Olinger, Dan Vehicle maintenance 745 50 Gopher One Call Concepts Billable tickets 11 20 Oxygen Service Co Maintenance supplies 41 51 Page Net Quarterly pager bills 652 06 Parts Associates Maintenance supplies 77 98 PC Solutions Maintenance agreements 167 00 Peterson, Craig T Travel expense 189 50 Positive Promotions Office supplies 184 08 Professional Law Enforcement Assoc Memberships 90 00 Quill Office supplies 185 40 Redland Insurance Flood Insurance 5,736 00 Reichnow, David Camera 53 18 Reliable Office supplies 97 42 River Valley Printing Office supplies 496 30 Roettger Welding Maintenance supplies 894 00 R & R Specialties Ice Painting 320 00 Ruffndge Johnson Equipment maintenance 76 75 St Croix Arnmal Shelter Fourth qtr 2,058 20 St Croix Office Office supplies 300 76 • +~ r ~. EXHIBIT " A" TO RESOLUTION #2001-19 Page 3 • S cience Museum Education 278 00 SECOM Equipment maintenance 513 79 Short Elliott Hendrickson SHE Professional service 496 89 Sprint Telephone 42 36 State of Minnesota MN Statutes 2000 213 00 Stillwater Gazette Publication 270 38 Stork Extraction,Gradation 350 00 Stretchers Urnforms 1,484 48 Superior Lamp Supply Office lighting 8,000 00 Sysco Concession supplies 195 87 Toll Maintenance supplies 88 87 Treadway Graphic Dare supplies 178 58 Ultimate Office Office supplies 220 52 United Rental Equipment 91 50 Urnversity of St Thomas Education 159 00 Postmaster Bulk Fee 2001 125 00 University of Minnesota Winter Workshop 360 00 Venzon Cell Phones 197 59 Viking Industrial First Aid supplies 140 26 Vogel Sheetmetal Arena maintenance 956 00 Walmart Office supplies 163 27 Wardell, Leslie Juvenile Officer conference 363 26 Washington County Tax Accounting Professional service 232 10 • Washington County License Center Title transfers 27 00 Washington County Human Resource Education 55 00 Washington County Public Health License fees, education 300 59 Watson, Denrns Computer Programming 115 00 Workwell Physical 272 00 Yocum Oil Fuei 135 07 Zee Medical Medical supplies 71 45 Zell Plumbing Budding maintenance 132 59 Zephyr Grafix Custom Hats for resale 1,163 82 MANUAL CHECKS DECEMBER 2000 Metlife Dental January 2001 premwm 463 98 Postmaster Postage 2,116 07 Fire Trader Advertisement 153 00 Appletree Institute Health insurance 12,104 09 Washington County License Center Title transfers 27 00 Greater Stillwater Chamber of Commerce Promissary note 35,000 00 Anderson Ice Rinks/Total Mechanical Refridgeration upgrade 4,200 11 Anderson Ice Rinks/ Ferguson Supply Refridgeration upgrade 352 57 Minnesota Dept of Health Plan reviews 150 00 s r •. ADDENDUM TO BILLS Page 4 Acoustics Office supplies 150 00 Ancom Communications Visor Radios 4,896 57 Aspen Mills Unforms 102 34 Best Brake 8~ Exhaust Vehicle maintenance 101 70 Corporate Technologies Phone installation 519 33 Courier Publication 33 24 Cy's Uniforms 382 44 Danko Urnforms 399 02 Emergency Apparatus Vehicle maintenance 584 39 Erickson, Ron Building maintenance 155 21 GAAFR Education 195 00 Globe Corporate Stay International Education housing 1,898 00 Goodwill Jan 2001 343 00 Jansens Cleaning Maintenance agreements 1,304 00 Debra V Kraus Professional services 433 27 Knesel, Nile Coffee supplies 82 50 Labor Relations Associates Consulting fee 2,500 00 Magnuson Law Firm Professional services 12,779 58 McLeod USA Telephone 647 62 Menards Building maintenance 257 88 MII Term Life Life Insurance 1,458 26 Minnesota Safety Counal Education 320 00 Office Max Office supplies 230 20 PDR Subscription 69 95 PMI Office supplies 175 03 Qwest Telephone,Cell Phone 2,354 17 St Croix Events Contribution fireworks 21,000 00 St Croix Scuba Certification 125 00 Spartan Supplies 150 00 Stillwater Amoco Fuel 2,984 28 Stillwater Towing Towing 496 14 Stretchers Egwpment 29 33 Tee's Plus Office supplies ~ 59 50 Treadway Graphic Office supplies 98 37 Postmaster Postage 2,000 00 Watson, Denrns Programming 75 00 Xcel Electricity,Gas 63,448 23 TOTAL 311,668 62 C. • C7 • • Adopted by the City Council this Page 5 • • APPLICATION FOR PERMIT TO SELL Permit No 2001 - 62 Location Lily Lake Ballfields Organization Digrtex Organization Type (Individual, For-Profit, orNon-Profit For Profit Bus/Organization First Name Todd Last Name Poliflca Address 9200 Jergen Ave S Date of Birth City Cottage Grove State MN Zip 55016 Mailing Address (if different than above) Dome Phon 651-769-0171 Work Phone 651-774-3363 Event (softball game, wedding, etc. Ball Tournament Type of Activity (fund raiser, dancing, music etc.) Beginning Day Friday, May 11, 2001 Beginning Time 6 00 PM Ending Day Sunday, May 13, 2001 Selling of Beer 3-2 Selling of Beer (over 3-2)* ^ Ending Time 9 00 PM Selling of Liquor* ^ Selling of Wine* ^ *Requires a temporary license through MN Liquor Control Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued ^ Approved by City Council on • • MEMORANDUM • TO: Mayor and Council FR: City Administrator RE: Revised assessment abatement and re-assessment for Arlen Rivazd DA Febniary 2, 2001 Discussion: The City previously acted on a request from Arlen Rivazd to abate the assessments, including pnncipal, interest and penalties, related to the repair of the pazapet wall on the building located at 202 South Main Street (pazcel no. 28.030.20.41.0048). The Council adopted a resolution on December 5, 2000 abating the previous assessments and reassessing the original amount Unfortunately, the paper work was not submitted to the County in time for the action to take place during payable yeaz 2001. Therefore, the Council needs to act on this matter again in order for the abatement and reassessment to take place in payable 2002. I would recommend that the Council adopt the attached resolution which contains the same provisions as the previous resolution (i.e., abate previous assessment and the reassessment would • be spread over a 10 yeaz penod @ 7% interest). Recommendation: Council adopt resolution abating and reassessing cost of Pazapet Wall for pazcel no. 28.030.20.41.0048 (L.I.332-1) and direct City Attorney to prepaze an appropriate agreement vv~th property owner(s). ul/~ ~~~~ • RESOLUTION NO.Ol- RESOLUTION ABATING PRIOR YEARS ASSESSMENT CERTIFICATIONS AND ADOPT AMENDED ASSESSMENTS FOR PARAPET REPAIR FOR PARCEL NO. 28.030.2041.0048, L.I.332-1 WHEREAS, pursuant to proper notice duly given as required by law, the council previously adopted assessments for the repair of the parapet for pazcel number 28.030 2041.0048; and WHEREAS, the property owners of pazcel number 28 030.20.41.0048 have requested that assessments previously certified for L.I. No. 332, including penalties and interest be abated and the unpaid balance for this pazcel be payable in equal installments over a ten (10) yeaz period beginning in 2002. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. That the assessments for L.I 332 previously certified for collection against parcel No 28.030.41.0048, including penalties and interest aze hereby abated. 2. That the unpaid assessments for parcel No 28.030 20 41.0048, as shown on the attached Exhibit A, shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2002, and shall bear interest at the rate of seven percent (7 %) per annum. 3 Property owners may, after the certification of the first installment that is to be collected in 2002` anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15~' of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6`~ day of February 2001. Jay Kimble, Mayor ATTEST: City Clerk • • EXHIBIT A ASSESSMENTS FOR PARCEL N0.28.030.20.41.0048 TO BE COLLECTED OVER A TEN (10) YEAR PERIOD @ 7% INTEREST PER ANNUM (I..I.332-1) PARCEL NO. ASSESSMENT 28.030.20.41.0048 $25,242.00 • • Project No 9626E & 2000-OS January 12, 2001 Date • Protect Description: McKusick Lake Downstream Conveyance System and Mulberry and Water Streeet Improvement The following changes shall be made to the contract documents Purpose of Change Order: Change Order No. Total: $ (27,500.00) Extension of Contract Completion Date and Revised Contract Items Basis of Cost Actual X Estimated Extend substantial completion date from November 15, 2000 to May 15, 2001 To allow for~acked casing with special steering head. Final completion date remains June 15, 2001. 2 Negotiated deduction for equipment and labor, cost of $27,500 (LS) 3 Delete alternate #1 • GRAND TOTAL Recommend for Approval. Agreed to by Contractor. C.W. Houle Inc. ~ ~ By. $ (27,500.00) By. layton es, P ., City Engine Approved by the City of Stillwater Jay Kimble, Mayor P Title RESOLUTION 2001-21 APPROVAL OF CHANGE ORDER NO.1 • FOR MCKUSICK LAKE DOWNSTREAM CONVEYANCE SYSTEM AND MULBERRY AND WATER STREET IMPROVEMENT NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,lVllnnesota, that Change Order No. 1 is hereby approved; and the Mayor and City Engineer are hereby authorized to sign the necessary documents. Adopted by Council this 6~' day of February, 2001. Jay Kimble, Mayor Attest• Diane Ward, City Clerk ~J Minnesota r: • Lawful Gambling Page 1 of 2 8/00 LG220 -Application for Exempt Permit Fee - $25 a se n ee F P Organization Information check No Organ¢ation name '' 11 1 1 ~Q ,~ t Previous lawful gambling exemption number ~ r U ~ 1~. r \ ~ C-C. I ~ S~ V~-~. Street ~a 3 5. 5~' ~t . City ~1-. It c~--~.,- State/Zip Code mn~s~~~ County ~~, f~ Name of chief executive officer (CEO) First name Last name Daytime phone number of CEO ~~s4,~ ~ t~ n (~I t~3,~_$ylo~ Name of treasurer First name Last name Daytime phone number of ~Ci,cSs~/~ ~Vkns treasurer (os/- `J~39-/.?70 Type or iVonprotit Organization Check the box that best describes your organ¢ation ^ Fraternal ~ Religious ^ Veteran ^ Other nonprofd organ¢ation Check the box that indicates the type of proof your organ¢ation attached to this application ^ IRS letter indicating income tax exempt status ^ Certificate of Good Standing from the Minnesota Secretary of State's Office [] A charter showing you are an affiliate of a parent nonprofit organ¢ation ~' Proof previously submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premises where gambling actnniy will be conducted (for raffles, list the sde where the drawing will take place) _ m~. 5 ~- Address (do not use O box) City State2ip Code County p Date(s) of activity (for raffles, indicate the date of the drawing) _ o ~ ~ ~'Dv ChP~k th hox or hexes that indicate the type of gambling activity your ornanization wi5 be conducting ® *Bingo ~ Raffles ^ *Paddlewheels ~*Pull-Tabs ^ *Tipboards *Equipment for these actnnties must be obtained from a Ucensed distributor This form will be made available in aftematnre format (i a large print, Braille) upon request The information requested on this form (and any attachments) wail be used by the Gambling Control Board (Board) to deterrine your qualifications to be involved in lawful gambling activdies in Minnesota You have the right to refuse to suppythe information requested, however, d you refuse to supply this informatron, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permd If you supply the informatwn requested, the Board will be able to process your application Your name and and your organ¢ation's name and address will be pubUc information when received by the Board. All the other infonnation that you provide will be private data about you until the Board issues your permit When the Board issues your permd, all of the information that you have provided to the Board in the process of applying foryour permdwill become public If the Board does not issue you a permil, all the information you have provided in the process of applying for a permd remains private, with the exception of your name and your organ¢atwn's name and address which will remain public Prnrate data about you are available only to the foliowing• Board members, staff of the Board whose work assignment requires that they have access to the information, the Minnesota Departrnent of Publ~ Safety, the Minnesota Attorney General, the Minnesota Commissioners of Administration, Finance, and Revenue, the Minnesota Legislative Auditor,hational and international gambling regu~tory agencies, anyone pursuant to court order, other individuals and agencies that are specrfically authorized by state or federal law to have access to the information, indnnduals and agencies for which law or legal orderauthor¢es a new use orsharing of infonnatan after this Notice was gnren, and anyone with your consent Application for Exempt Permit - LG220 Organ¢ation Name Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application Check the action that the city is taking on this application. ^ The city approves the application with no waiting penod ^ The city approves the application with a 30 day waiting penod, and allows the Board to issue a permd after 30 days (60 days for a first class city) The city denies the application Pnnt name of city (Signature of city personnel recemng application) Tdle Date / / Chief Executive Officer's Signature The Information provided in this appltca~i~ Chief executive officer's Name (please Mail Application and Attachments to the best otjny knowledge ~ZA ©~/~~/~ At least 45 days pnor to your scheduled activity date send • the completed application, • a copy of your proof of nonprofit status, and • a $25 applicatwn fee (make check payable to "State of Minnesota") Application fees are not prorated, refundable, or transferable Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application Check the action that the county is taking on this application. The county approves the application with no waiting penod The county approves the application with a 30 day waiting penod, and allows the Board to issue a permit after 30 days The county denies the application Pnnt name of county (Signature of county personnel recemng application) Tdle Date / / TOWNSHIP. On behalf ~f the township, I acknowledge that the organization is applying for exempted gambling actmty witFiin the township limits [A township has no statutory • authonty to approve or deny an application (Minn Stat sec 349 213, subd 2) ] Pnnt name of township (Signature of township official acknowledging application) Title Date / / _ if your application has not been acknowledged by the local and of government or has been dented, do not send the application to the Gambling Control Board P 0 • RESOLUTION O1 - DESIGNATION OF ADDITIONAL DEPOSITORY FOR 2001 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following investment brokerage firm is hereby designated as a City depository for the yeaz 2001: Salomon Smith Barney Inc. Adopted by Council this 6~' day of February 2001 Jay Kimble, Mayor U Attest: Diane Wazd, City Clerk L~ r~ J ' ter ae THE BIRTHPLACE OP MINNESOTA REQUEST FOR INSTALLATION OF BANNER 1 2 3 4 APPLICANT ORGANIZAT ADDRESS TELEPHONE `~'' 30 ~~ ~~ BEING PROMOTED BY PROPOSED BANNERS 5 BANNER LOCATION REQUESTED Main Street at Olive Street (Mad Capper)' ^ North Main Street -100 Block (Kolliners)'" ^ Chestnut Street at Union Alley (Firstar Bank) • *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIO 6 DATES TO BE DISPLAYED (~ ~ . ~Yl~. n U . 7. COMPANY INSTALLING BANNER ~ T...Q.C.II Address ~~ 1 ~~. ~ Phone -I "' b~ FOR OFFICE USE ONLY , ~ ^ Ctty Date. ^ MnDOT Date. (Required for Mann Street Locations) Installer verification Date- BANNER REQUIREMENTS ATTACHED • CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121 ' ter a 1 THE BIRTHPLACE OF MINNESOTA REQUEST FOR INSTALLATION OF BANNER 1 APPLICANT 2 ORGANIZA 3 ADDRESS • TION - / 0 1 TELEPHONE 4 ACTIVITY BEING PROMOTE~Y PROPOSED BANNERS 5 BANNER LOCATION REQUESTED ^ Main Street at Olive Street (Mad Capper)* ^ North Mam Street -100 Block (Kolliners)'' Chestnut Street at Urnon Alley (Firstar Bank) "MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6 DATES TO BE DISPLAYED ~ '"• ~~ 7 COMPANY INSTALLING BANNER ,^ Address.~~c~ _ _~ ~ ~. Phone ~~~ ~' U{P~O ~+ ~ FOR OFFICE USE ONLY Ctty Date• i ' ^ MnDOT Date (Required for Matn Street Locations) I ~ Installer verification Date i BANNER REQUIREMENTS ATTACHED • CITY HALL 216 NORTH FOURTH ST~LLWATER, MINNESOTA 55082 PHONE 612-439-6121 esota • • • aurfi~I r~ml~linr. Page 1 of 2 8~0 _.---~ LG220 -Application for Exempt Permit ~ Fee - $25 se ny FeeP ~ Organization Information check No Organ¢abon name ~ Prevrous lawful gambling exemptbn number rn~,~ v ~sS d~~ldYV ate" uN~ rlf~.s~iTS~ )(- 3D9'P'F-dD-~ 1 Street City State2ip Code County Name of chief executnre officer (CEO) First name Last name s J phone number of CEO D ~ w ~i~t.,M , 7d3 -,~yi 9 Name of treasurer Daytime phone number of First name Last name treasurer .~1'lv,~~ c-L/~~x- ~i~ 7 ~o-/ 36 2 Type of Nonprofit Organization Check the box that best describes your organ¢ation ^ Fraternal ^ Religious ^ Veteran ~ Other nonprofit organ¢ation Check the box that indicates the type of proof your organ¢ation attached to this application ^ IRS letter indicating income tax exempt status ^ Certficate of Good Standing from the Minnesota Secretary of State's Office ^ A charter showing you are an affiliate of a parent nonprofit organ¢ation ® Proof prevwusly submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premises wh~~g~ b6 ctnnt~ ~t~e conducted (for raffles, list the sde where the drawing well take place ~ ~ 5i C' /lv ~ d ~-T ~ ~°~ ~ ET ca Address (do not use PO box) City State2ip Code County .2~a~ e~L3dxJ 5y' S~i~~,v,~~, ~ ~~ !,r/,4~1ir~ d Date(s) of actroely (for raffles, indicate the date of the drawing) /L ~ del Check the box or boxes that indicate the type of gambling actively your organ¢ation will be wnducting ^ *Bingo ~ Raffles ^ *Paddlewheels ^•Pull-Tabs ^'Tipboards 'Equipment for these actroities must be obtained from a licensed distributor This form will be made available in altematnre format (i a large print, Braille) upon request The information requested on this form (and any attachments) wiN be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling actnnties in Minnesota You have the right to refuse to suppy the information requested, however, el you refuse to supply this information, the Board may not be able to determine your qualfications and, as a consequence, may refuse to issue you a permel ff you supply the information requested, the Board will be able to process your application. Your name and and your organ¢ation's name and address w~ be public infomiatron when recenred by the Board All the other information that you provide wiN be private data about you until the Board issues your permit When the Board issues your pemtel, all of the information that you have provided to the Board in the process of appying foryour permelwiU become public ff the Board does not issue you a permel, aN the information you have providedln the process of apphnng for a permel remains private, with the exceptwn of your name and your organ¢ation's name and address which wiN remain pubNc Prorate data about you are available only to the folbwing Board members, staff of the Boani whose work assignment n;quires that they have access to the information, the Minnesota Department of Pubdc Safety, the Minnesota Attorney General, the Minnesota Commissioners of Administration, Finance, and Revenue, the Minnesota Leg~lative Auditor, natbnal and international gamb~ng regulatory agencies, anyone pursuant to court order, other individuals and agencies that are specficaNy authored by state or federal taw to have access to the information; indnnduals and agencies for which law or legal oriier authorizes a new use or sharing of information after thk Notice was given, and anyone with your consent Application for Exempt Permit - LG220 Pa Organ¢ation Name_~~¢ Gt ~ LOC81 Urllt OT GOVemment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application Check the action that the city is taking on this application. ^ The cdy approves the application with no waiting penod If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application Check the action that the county is taking on this application. The county approves the application wdh no waiting penod ^ The city approves the application wdh a 30 day waiting penod, and allows the Board to issue a permd after 30 days (60 days for a first class cdy) The cdy denies the applicatwn Print name of caly (Sgnature of cdy personnel recemng applicatwn) Date / / The county appro~s the application with a 30 day wading penod, and allows the Board to issue a permd after 30 days The county denies the application Print name of county (Signature of county personnel receiving application) Title Date / / TOWNSHIP: On behalf of the township, I acknowledge that the organ¢ation is applying for exempted gambling activity within the township 6mds [A township has no statutory authority to approve or deny an application (Main Stet sec • 349 213, subd 2) ] Print name of township (Signature of township official acknowledging applicatwn) Tide Date / / Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge Chief executive officer's signature •~j~~ ~~~~o,.,,`-~ Name (please print) .'7Yri_,~m ~-Jl1 ~ 1~ Date,~L/~_/ Mail Application and Attachments At least 45 days prior to your scheduled actnrity date send • the completed application, • a copy of your proof of nonprofd status, and • a $25 application fee (make check payable to "State of Minnesota") Application fees are not prorated, refundable, or transferable Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your applicafion has not been acknowledged by the local and of government or has been denied, do not send the application to the Gambling Control Board • STAFF REQUEST ITEM • Department:Fire Department Date: 1/30/01 DESCRIPTION OF REQUEST (Briefly outline what the request is) Combination hose tester/pressure washer FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost including shipping is $3453 00 which has been approved in the 2001 capital outlay budget • ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET Submitted by:K.A. Kallestad I Date: 1/30/01 I • MEMO TO CITY COUNCIL MEMBERS FROM K A KALLESTAD - STILLWATER FIRE CHIEF ~~ SUBJECT. Approval DATE: 1/30/01 I am requesting approval for the below listed agreements -Fire Code Inspection Services with the city of Bayport -Confidentiality agreement with Anderson Corporation Copies of both proposed agreements are attached Thank you KAK/!rt • ~n =~ ANDERSEN CORPORATION AGREEMENT OF CONFIDENTIALITY This Agreement of Confidentiality ~s made effective as of the day of January, 2001, by and between. ANDERSEN CONSULTANT Andersen Corporation (a Minnesota corporation) 100 Fourth Avenue North Bayport, Minnesota 55003 Telephone: 651-439-5150 Fax: 651-430-5306 (hereinafter "ANDERSEN") Kim A Kallestad Stillwater Fire Chief City Hall 216 n. 4`h Street Stillwater, MN 55082 Telephone: 651-3 51-4951 Fax: 651-430-8809 (hereinafter "CONSULTANT") Whereas, ANDERSEN has sought the assistance of City of Bayport, MN to assure compliance with the Uniform Fire Code at its facility in Bayport, MN; and Whereas, the City of Bayport has requested the services of the Fire Chief of the City of Stillwater (herein referred to as "CONSULTANT") to do the assessment for and on behalf of the City of Bayport; and Whereas, ANDERSEN is willing to fully cooperate in the assessment but wishes to keep its processes, procedures, and other information confidential; Now therefore, the parties hereto agree as follows 1 The information subject to this Agreement, whether or not such information is specifically indicated as confrdent:al is as follows: infonmation not generally known about ANDERSEN's business, processes and methods, specifications, products, product designs and materials, including information relating to research, development, testing, production, marketing, business planning and financial information and the like (hereinafter "INFORMATION"). 2. ANDERSEN is the discloser of INFORMATION. 3. CONSULTANT is the receiving party and will use the INFORMATION for the exclusive purpose of assisting ANDERSEN in its compliance with the Uniform Fire Code. 4. CONSULTANT shall not transfer any of ANDERSEN's INFORMATION to any person, firm or organization without ANDERSENs written permission. CONSULTANT may disclose INFORMATION to the City of Bayport as is necessary to seek guidance or discussion as it relates to enforcing the Uniform Fire Code • • • Iao FOI,RTH '11VEhl.E NURTH BAtPORT, ~1l\\ESOTA jjooj-IO9b bjI-264-jtjo 5. At all times, CONSULTANT shall protect ANDERSEN'S INFORMATION by using the same degree of care, but no less than a reasonable degree of care, to prevent the unauthorized disclosure of the INFORMATION, as CONSULTANT uses to protect its own information. 6. The secrecy obligations under Paragraphs 3, 4 and 5 shall cease to apply to the subject matter covered ' by Paragraph 1 after the earliest date on which CONSULTANT provides ANDERSEN with written evidence clearly establishing that the INFORMATION which has been treated by ANDERSEN as INFORMATION: (a) has become generally known to the public through no fault of CONSULTANT; or (b) was known to CONSULTANT and its value appreciated before it was obtained from ANDERSEN; or (c) has been disclosed to CONSULTANT free of any obligation of confidentiality by a third party who has a right to disclose the INFORMATION and who did not derive the IFORMATION from ANDERSEN. Further, the secrecy obligations under Paragraphs 3, 4 and 5 shall cease to apply to the subject matter covered by Paragraph 1 if disclosed by CONSULTANT as part of a written report to the City of Bayport for the limited purposes of enforcing, recommending or evaluating ANDERSEN'S compliance with the Uniform Fire Code, or if any written report or data becomes public data by operation of law. 7. Nothing in this Agreement shall be construed or considered: (a) to gram either parry any rights under any patents, trademarks, copyrights or other intellectual property rights of the other party; (b) to permit use of INFORMATION in any way not directly related to the purpose defined in Paragraph 3. 8. CONSULTANT may be given access to and possession of samples and materials. CONSULTANT agrees not to analyze or have a third party analyze or reverse engineer the samples or materials for determining the chemical nature or chemical composition of the samples or materials unless specifically requested to do so, in writing, by ANDERSEN. 9. CONSULTANT agrees to return all remaining samples, materials, or other tangible products, (regardless of condition) received from ANDERSEN. In the event CONSULTANT has included INFORMATION in any of its own internally prepared documents, CONSULTANT shall not be obligated to deliver those documents to ANDERSEN, but CONSULTANT shall collect and segregate or destroy all such files from its other files and shall certify in writing that such irnernal documents: (1) have been collected and segregated or destroyed; (2) will not be duplicated; and (3) will be maintained confidential in accordance with this Agreement. 10. In the event CONSULTANT is required by judicial or administrative process to disclose INFORMATION, CONSULTANT shall promptly notify ANDERSEN and allow ANDERSEN to oppose such process. If compelled by law to disclose INFORMATION, CONSULTANT shall take all steps necessary to obtain a protective order. 11. The secrecy obligations of the Agreement will survive the conclusion or termination of the purpose defined in Paragraph 3 herein. n U -2- 12. The parties do not intend that any partnership or agency relationship be created, nor is a partnership or agency relationship created by this Agreement. 13. ANDERSEN warrarrts it has the legal right to disclose INFORMATION under this Agreement. 14. All additions and all modifications to this Agreement must be made in writing; executed by both parties; and specifically reference this Agreement. 15. CONSULTANT shall not disclose the relationship created hereunder to any third party, except as required by the Minnesota Data Practices Act or other public duty. 16. At any time, ANDERSEN may cease to make further disclosures of its INFORMATION and CONSULTANT may refuse to accept iurther disclosures of INFORMATION from ANDERSEN. However, such actions shall not relieve CONSULTANT of its obligations with regard to any prior disclosures of INFORMATION. 17. This Agreement shall be governed by the laws of the state of Minnesota. 18. CONSULTANT will indicate its acceptance of this Agreement by executing duplicate copies of this Agreement. CONSULTANT will retain one copy and return the other executed Agreement to Andersen Corporation In Witness Whereof the parties hereto have signed this Agreement of Confidentiality and have agreed to be bound as of the date first written above. • ANDERSEN CORPORATION KIM A. KALLESTAD Signature: Signature: Print Name: OJ6 h~J ,~. / ~ a ~ L Title: !/~ O~~'s~o.~s E ia/eeys',vy Title: Fire Chief, City of Stillwater, MN I"1 ~J -3- G 1 / dY 101 14 : J9 i ihilalYJ51.lry LF#~1 F t RM ~ N I LE KR I ESEL M N0.314 D07 AGREEMEN'T' FOR FYRE CODE INSPECTION SERYTCES THIS AGREEMTl~T made and catered into this ~ day of , 2001, by sad between the City of Stillwater, State of Minnesota (bereiaatter refemd oo as "Stillwater", and the City of Bayport, State of Minnesota (hereinafter referred to es'Bay~ttt") wiTivESSl~ze: WHEREAS, Bayport has requested 3tillwatcr b provide plan review sad onsite inspectiart services regarding certain facility isnprovemems to be constructed at the Aaderse~a Corporaation in Bayport (the `Trojecx'~ to assure compliance with the Minnesota Uni~a Fire Code; and, WHEREAS, Stillwater bas agroed to contract with Bayport to perfe~ said plan review and inspection servicxs at the Andel~ Corporatipa facility in Bayport; and, VYHEREAS, such agreeraeata acs authorized by Mu~aerota Statutes Chapter ~i71.59. NAVY, THEREFORE, IT iS MUTUALLY AGREED by and between Sher sad Baypart as follows: Y. SCOPE Off' $ERY~CEg 1. 5ti11watet agees to prcvide through its Fire Chia plan rcwiew and on-si•.e inspection services regarding certain faGihty improveraeats to be oonstructed at the Andeisea Coiparatiott plant in Bayport to as~r+e compliance with the Minnesota Unifoan Fire Code. 2. The plan review and inspeetion services shall only include those types of duties and fimcdons custonnvily rendered by the Firo Department pursuant to Stet+e Law and the City of Bayport Oadinances. @1123»1 14:34 MAGM~SON LAW FIRM ~ NILE KRIESEL N0.314 D@8 3. Under this Agreetnern, Hay}~ort will deliver the wnsttuction plans for the Project as required by existing laws, codes and ordmaaces after they have been first reviewed by Bayport for purposes of Building Code, mining, and other local code regulations and require~enta, The Stillwater Fire Chief shall review and pcamit>e such plans to determine cotnpliaace with the 11~t>mesota Uniform Fire Code. r 4. The Stillwater Fire Chief shall provide and issue all approvals and permits as required by the Micmespta Uniform Firt c Code fbr the Project. S. The Stillwater Fire Chief shall provide ail on-site inspections of the Project as are rewired by the Minnesota Uaiform Fue Codc sad such other reasoaable inapectiona as may be deeeaed necessary by bins is order to assure compliance with the Code. b. Bayport shall pay Stillwater the cum of Thirty-Five Dollars (S35.Q0) per hour for the services rendered by the Stillwater Fire Chief pursuant to this Agreement. 7. Thv SWlwatcr Fire Chief shall have the oxchtsive authority to datennine iatierpretatians sad spplicatians of the Mitmesota Uniform Fin Code regarding the Pro~'ect. 8afot+cemant of the Minnesota U:tifoana Fire Code requiremeats by way of judicial aetior3 #br either crlmiaal or civil sanction regarding the Project shall remain the exclusive responsibility of Bayport. 8. Upon completioa of alI inspecdoas by the Stillwater Fire Chief assoaated with the Project, the Stillwater Fir+a Chief shall forward We origial inspec~oa records to the Bayport City Administrator. All such original records shall remain the exclusive property of Bayport, 2 • CJ1/23/C~11 14:34 MAGNUSON LAW FIRM ~ NILE ICRIESEL ~ N0.314 t II. GENERAL TERMS AND CONDITIONS The partiaa further agree as follows: 1. 13ayport shall not assume any liability for the diroct payment of any salary, wage or other compensation to the Stillwater Fire Chief for performing of the plan review and inepectioa servuxs pwst~ttt to this Agreement. 2 Stillwater shall not assume any liability to supervise or eufozoe regulatiozis of Bayport or t}u State of Minnesota other than the regulations of the Minnesota Uniform Fire Code. 3. Bayport, its otl'icera, agents and employees shall cooperate wilt and assist StiAwater in the ordatly performance of servicxs to be provided for herein. 4. Bayport, its officers, agents and employees sha11 not assume liability for any negligent act of Stillwater ar any of its officers, agents or employees regarding the Project, aped Stillwater hereby agrees to hold Ba its o yport, facers, agatte and eroploy~oes harmless fraru ~ negligent act of any employee of the City of Stillwater, its officers, agents and further agrees to defaxl Bayport, its officers, agents sud employees, from $uy claim for damages resulting from the negligent sot of Stillwater, its officers, agents or employees in performance of this Agreement. S. Stillwater, its officers, agents and employees shall not assume liability for amy negligent act of Bayport ar any of its of)~cers, agents ar emplay~ees regarding the Project and Bayport 6orewith agrees to hold Stillwater, its afBcere, agents and employees harmless front any negligent act of any employee of the City of Bayport its of~cera, agents and further agn:es to defend vea t~1/~3/101 14:34 I'1RGNJSON LAW FIRM ~ NILE KRIESEL N0.314 D10 SdUwatcr, its o~cers, agents and ~P~~ from any claim far damages resulting fi+oai the negligent set of Bayport, its o~cer:, ageata ~ pnployee~ ~ perPoratance of this Agreement. 6. i io . This Agreemend sha11 remain in effect anal the Project is cornpletexl. Either party may terminate this Agreeoent upon providing fourteen {14) days advance written notice to fire other to be mailed to the other party. 7. It is understood this Agreement eontail~s the entire agmoeencnt bctweea Bayport and Stillwattr regarding the project, and that no statement, pt+atnise or irtducemeeds have bean made to any party hereto, or any ofHcxr, agent or employee of e;ithe~r party hexcto which is not contained within this written Agreement. This AgncineAt may not be enlarged, modified or altered encoept in writing signed by the parties and endorsed herein. It ~s expressly undersk~od bet9vaen the garties hereto and this understanding should be considered in iute;rpreting the pcflvisiobs of this Agreeraeat, that upon notice given by any party hereto, later tugotiahons may be nndeutaken for the P of ~+~• adding ~ ~ s>silang azry provision or provisions of this Agreement which appear wiworkabte or insufficient ro perfect. maintain and ens~uc the purpose of this Agteement, and any change to the original provisions of the Agr~ent mutually acceptable to both parties shalt be wri~eu- and attached to this Agreement as provided above and any such revision, addition or deletion shall only apply to the provision so revised, added or deleted, and the rernaind~ of this Agreaneut shall remain in full force sad effect. III. E~'F~C'i'IVF DATE 1. Effeatlve Date, '~ agreement shall be is esB'ect as of the dale of its executioa~ begive:en the parties as set forth above, -- -- -- - - - - •• •-•• •---• ~ ~• •.+ • ai~~ ~ naGG RRJG.7GL 1 IYV.JIY V11 } ;7, ADDITIONAL PROVISIONS I• Each party hereto shall maintain inaarauice in the miiwnum a~rlwnts as spedfied by Mianesota Statute $466.04. ]a the event of a notice of claim being filed with either party affecting or arising out of the operative of this Agreert for the provision of Fire Cede ieapcction scnrices to Bayport by StiIIwater, copies of all notices of claim ahall be provided both parties to this Ag~nczit. CFI'Y OF gT1LLWATBR • By Its Mayor 87' Ita Administrator CITY OF ~AYPORT By _ Its Mayor By -- Ita Administrator RESOLUTION 2001-23 APPROVAL OF AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE CITY OF BAYPORT. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between the City of Stillwater and City of Bayport for Fire Code Inspection Services, as on file with the City Clerk is hereby approved, and the appropriate city staff is authorized to sign said Agreement. Adopted by Council this 6th day of February, 2001. Jay Kimble, Mayor ATTEST: Diane Wazd, City Clerk • • RESOLUTION 2001-24 APPROVAL OF CONFIDENTIALITY AGREEMENT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the A reement of g Confidentiality between Kim A. Kallestad, Stillwater Fire Chief and Andersen Corporation (a Minnesota Corporation) in relation to Fire Code Inspection Services performed for the City of Bayport, as on file with the City Clerk, is hereby approved, and the appropriate city staff is authorized to sign said Agreement. Adopted by Council this 6th day of February, 2001. Jay Kimble, Mayor ATTEST. Diane Wazd, City Clerk • of a;E T , Minnesota Department of Public Safety ~v: ~muacv 9J~ ,~ of =~~ ~'o ~ Alcohol and Gambling Enforcement Division ~ _y ~ , _ ~` ?' 444 Cedar St-Suite 133 ~ ` ~ .,, .-~ '~ >a~ ~,. r ~~ St. Paul, MN 55101-5133 ~ ~' ~`~~- •?/~s= Cady ~~, (651)~96.6~9"TDD (651)282-6555 APPLICATION AND PERNIIT FORA TE1I~IPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION O ORG TION DATE ORGANIZED TAX EXEMPT NUMBER ~T ~-~~i dD0 X S/ I ~ tA1G,~P1Ji Sirl /'I/ .S-SZ-$~ 1 E F PERC~Q. C~ Cifil, PLICATION BUSINESS PHONE t(as%) `239' - -3~od / HOM PHONE (7.Cs~j c? f< - (o /~o ~ DATES LI UOR E S~D ~ ~ ~ TYPE OF ORGANIZATION u ^ CLUB ^CHARTTABLE ^RELIGIOUS OTHER NPROFIT GAl~ ZATIO~O~ R'S NAME A~ ~ ~ n~~5/n~ ~~ I~~~ ~ ,~~ANIZATION 9EFICE~R'~ AME '~~~5~ ~!~'~? S7 • C~ ll~~l as~~~~G O GANIZA ~N-~O~ CER'S NAME ADDRESS G`~/ G ilk - ~/`iniT~ ocatton where Itcense wtll be used If an outdoor area, descnbe ,- p ~r ~d..~+-~ Will the applicant contract for mtoxicatmg liquor servtces~ If so, give the ttame and address of the liquor licensee provtdtng the servtce i -~- , Ali I'll ~c.~r r~P~ r~~--- Will the appltcant carry ltquor ltabtltty tnsurance~ If so, the comer's name and amount of coverage . (NOTE: Insurance is not mandatory.) APPROVAL APPLICATION il4ITST BE APPROVID BY CITY OR COUNTY BEFORE SUBiYIITTING TO ALCOHOL & GAMBLING ENFORCEME'VT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol 8c Gambling Enforcement Duector Note• Do not separate these two parts, send both parts to the address above and the onginal signed by thu dtv~on will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) i ~ TxESp~ Minnesota Department of Public Safety " T ° ~~ v ~ ` o,~_ Alcohol and Gambling Enforcement Division ~ Ir `` ~~ 3= ~ ` _< 444 Cedar St-Suite 133 z_= ~~a _~ ~- St. Paul, MN 55101-5133 ~ ~_ ~ `~ ~' '~~, ~~~~~.~ ' S-bad 651 ~~~ 6 ( ) ~ ~39 TDD (651)282-6555 APPLICATION AND PERNIIT FORA TEIbIPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION ~,~K ~hzAc3-~Tf/w~~/ /J/~~ C. /I DATE ORGANIZED TAX EXEMPT NUMBER STREET A DRESS / ~- /7'1Crin ~n ~ ~(o C •~~GU/~'~ . _ / ST~f'U Z.S~Z~~Z F PER~O~KIN~ APPL~TION BUSINES PONE HOME PHO /_ ~ DA'T~ L QijOR WILL E SOL TYPE OF ORGANIZATION v G f ^ CLUB ^CHARTTABLE ^RELIGIOUS THER NONPROFTT GANIZA OFFICER'S NAME CcU ~t~.mrC ADDRESS o2/~ ~ C~i~ST L~ cSl(• IGJ~ 9~GL,ANrIZATION QI;FICER'S NAivIE }s Yd w n ~DgE~ ~ / /!~~ ~~. ~ s~ /~~~~ y.~ ~P O~GANI 'T~qN OFFICER'S NAME ADD S Locatton where license wtll be used If an outdoor area, descnbe -P ,'Z, i~-P ~ ~.eQ r Q f. wll the appLcant contract for mtoxtcattng liquor servtces~ If so, give the name and address of the liquor licensee prop tdmg the sernce. Will the applicant carry liquor Itabtltty tnsurartce~ If so, the carver's name and amount of coverage (NOTE: Insurance is not mandatory ) APPROVAL APPLICATION bIUST BE APPROVED BY CITY OR COUNTY BEFORE SUB~II171NG TO ALCOHOL & G~.YIBLING ~'FORC>tilEr"T CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol 8c Gambling Enforcement Dvector Note: Do not separate these two parts, send both parts to the address above and the ongmal signed by flits d:vuion will be returned as the license. Submit to the aty or County at least 30 days before the event. PS-09079 (G/98) 1 J RESOLUTION N0.2001-25 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which aze to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one yeaz of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2.Official Intent Declazation. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150-1 (h) of the Regulations d. This declaration is a declazation of official intent adopted pursuant to Section 1. 103-18 of the Regulations. • 3. Budget Matters. As of the date hereof, there aze no City funds reserved, allocated on a long term basis or othervv~se set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetazy financial circumstances as they exist or aze reasonably foreseeable on the date hereof, all within the mean and content of the Regulations. 4. Filing This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds 5. Reimbursement Allocations The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be effec#ive to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this 2`~ day of January, 2001 Jay L. Kunble, Mayor ATTEST: Diane Ward, City Clerk • EXIiIBIT A COUNTY ROAD 15 WATERMAIN (PROJECT 2000-16) $508,550 • • 1Vlemorandaum ~...~ . . • To: Mayor and City Council From: Tim Thomsen " / / Date: 02/01/01 Subject: Approval for contract with Anoka Hennepin Technical College The Stillwater Public Works Department will be contracting Anoka Hennepin Techmcal College for Heavy Equipment Operator Safety Traimng. They will come to our work site for a two day training to tram 15 employees. The cost is $2,500. This is required for all employees to be in compliance with Minnesota OSHA. • :~ HEAVY EQUIPMENT OPERATOR SAFETY TRAINING • Pre-Conditioning the Operator for Machine Applications, Attachments and Primary Controls • Monitoring Systems and Gauges • Vehicle Safety Awareness and Safe Operating Practices • General Heavy Equipment Operator Responsibilities, Minnesota Rules, OSHA Requirements and federal Regulation • Warning and Precaution Statements • Methods of Communication and Approaching Equipment Safely • )ob Site Evaluations: Recognizing Unsafe or Hazardous Conditions • Walk-Around and Pre Start-up Inspections • Proper Start-up/Warm-up Procedures • Efficiency and Productivity • Loading and Binding for Transportation • Equipment Specifications • Apprenticeship Operator Training Programs O • Performance Evaluations Goal Our goal is to develop the knowledge, skill and confidence necessary to secure maximum safe and efficient use of equipment within the working environment, to reduce accidents and injuries, to develop safe operating attitudes by increased safety awareness and to motivate the student toward these goals. Instructor -Rob Strandlund Contact: Kevin Vito Industrial Safety Training Coordinator 763-576-4793 • F Y Cost Center Obi Code. Amount. Vendor #. P.O.#. 160018 $2,500 00 STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES CUSTOMIZED TRAINING INCOME CONTRACT Anoka-Hennepin Technical College 1355 West Highway 10 Anoka, MN 55303-1234 763-576-4800 FAX 763-576-4802 Anoka-Hennepin Technical College (hereafter College), by value of its delegated authority from the Board of Trustees of the Minnesota State Colleges and Universities, and City of Stillwater (hereafter Purchaser) agree as follows DUTIES OF THE COLLEGE/UNIVERSITY. The College/University agrees to provide the following• Title of Instructton/Acttvity/Servtce .Heavy Equipment Operator Safety Training Dates of Instrucrion/Activity/Servtce• To be determined Iitstrtictor/Trainer .. .... ... .... Robert Strandlund Contractor/Consultant ....... Location: .. Stillwater, Mn. Other Provisions Contract provides two 8 hour sessions to be completed before May 31,2001 • II DUTIES OF THE PURCHASER The Purchaser agrees to provide: Provide classroom, VCR, overhead projector & access to heavy equipment. III SITE OF INSTRUCTION/ACTIVITY/SERVICE, Purchaser shall make all of the arrangements, including any payment, for the location to be used for the Instruction/Activtty/Service. IV. CONSIDERATION AND TERMS OF PAYMENT. A Cost ofInstruction/Activity/Servtce• Total cost of $2,500.00 Other fees. N/A Notwithstanding the thirty (30) day notice period established in paragraph VII, in the event that the Purchaser desires to cancel or reschedule the Instruction/Activity/Service due to low enrollment, Purchaser shall give at least 30 days notice in writing to the College/University's authorized agent to cancel or reschedule If the Instruction/Activity/Service is canceled as provided herein, the College/Universtty shall be entitled to payment calculated according to paragraph VII. If the Instruction/Activity/Service is rescheduled as provided herein, payment shall be according to this paragraph IV. B. Terms of Payment The College will send an invoice for the Instruction/Achvity/Service performed. The Purchaser will pay within 30 days of receiving the invoice Please send payment to Cus~om~red Trarnmg Income Coxtract No 4172 Page 1 of 3 Anoka-Hennepin Technical College 1355 West Highway 10 Anoka, MN 55303-1234 763-576-4800 FAX 763-576-4802 V. AUTHORIZED AGENTS FOR THE PURPOSES OF THIS CONTRACT A. Purchaser's authorized agent: B. College's authorized agent. VI. TERM OF THE CONTRACT A. Effective date:.... --- • •-- Nick Chaves Gary S. Levine, VP of Customized Training Monday, February O1, 2010 B End date• .. Thursday, May 31, 2001 or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first VII CANCELLATION. This contract may be canceled by the Purchaser or the College at any time, with or without cause, upon thuty (30) days written notice to the other party. In the event of such a cancellation, the College shall be entitled to payment, determined on a pro rata basis, for work or InstrucUon/Activity/Sernce satisfactorily performed. Contracted classes not meeting enrollment expectations of the client and college may be canceled within 48 hours of the agreed start date. VIII. ASSIGNMENT. Neither the Purchaser nor the College shall assign or transfer any rights or obligations under this contract without the prior written approval of the other party IX LIABILITY. Purchaser agrees to indemnify and save and hold the College, its representatives and employees harmless from any and all cleans or causes of action arising from the performance of this contract by the Purchaser or the Purchasers agents or employees. This clause shall not be construed to bar any legal remedies the Purchaser may have for the College's failure to fulfill its obligations pursuant to this contract X AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE The Purchaser agrees that in fulfilling the duties of this contract, the Purchaser is responsible for complying with the applicable provisions of the Americans with Disabilities Act, 42 U S C Section 12101, et seq and regulations promulgated pursuant to it. The College IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA XI AMENDMENTS. Any amendments to this contract shall be in writing and shall be executed by the same parties who executed the original contract or the successors in office XQ. GOVERNMENT DATA PRACTICES ACT The PURCHASER must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the STATE in accordance with this contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the PURCHASER in accordance with this contract. The civil remedies of Minnesota Statutes Section 13 08 apply to the release of the data referred to in this article by either the PURCHASER or the STATE. In the event the PURCHASER receives a request to release the data referred to in this article, the PURCHASER must immediately notify the STATE The STATE will give the PURCHASER instructions concerning the release of the data to the requesting party before the data is released. • • (:ustomued ~raneurglncome Contract No 4172 Page 2 of3 .~ XIII RIGHTS IN ORIGINAL MATERIALS The College shall own all rights, including all intellectual property nghts, in all original materials, including any cumculum matenals, inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentation, computer based training modules, electronically or magnetically recorded materials, and other work in whatever form, developed by the College and its employees individually or jointly with others or any subpurchaser in the performance of its obligations under this contract This provision shall not apply to the following materials. N/A XIV JURISDICTION AND VENUE. This contract, and amendments and supplements thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this contract, or breach thereof shall be in the state or federal court with competent junsdiction in Ramsey County, Minnesota. XV. OTHER PROVISIONS (Attach additional page(s) if necessary): IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED 1. PURCHASER 2. NIINNESOTA STATE COLLEGES AND UNIVERSITIES PURCHASER certifies that the appropriate person(s) have executed the contract on behalf of PURCHASER as required by applicable articles, by-laws, resolutions or ordinances. MnSCU003 10/28J'96 r~ L J Customised Tramurg Income Contract No 4172 Page 3 of 3 Anoka-Hennepin Technical College RESOLUTION 2001-26 APPROVING MINNESOTA STATE COLLEGES AND UNIVERSITIES CUSTOMIZED TRAINING INCOME CONTRACT BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the agreement between the City of Stillwater and the Minnesota State Colleges and Universities for Heavy Equipment Operator Safety Training at Anoka-Hennipen Technical College is hereby approved, and the Mayor and City Clerk is authorized to sign said agreement. Adopted by Council this 6th day of February, 2001. Jay Kimble, Mayor Attest: Diane Ward, City Clerk MEMORANDUM TO• Mayor and Council FR City Administrator RE• Legislative consulting service contract DA: February 2, 2001 Discussion Attached is the 2001 contract between the City of Stillwater and Ed Cain, Legislative Associates, Inc I believe the contract is consistent with Council direction and approval on January 16, 2001 The contract includes the following work programs. 1 Phase III of the levee project (Flood Control) 2 Territorial Prison Wall rehab project 3 Trout Stream Mitigation project 4. General Services. Recommendation • Council approve agreement between City of Stillwater and Legislative Associates, Inc ~~~ ~~ • LEGISLATIVE CONSULTANT CONTRACT This contract is made January 16, 2001, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, ("City"), and Legislative Associates, Inc., P.O. Box 2131, Stillwater, Minnesota 55082, ("Consultant"). RECITALS The City desires to retain the services of the Consultant to obtain Federal and State support for programs or projects that are fisted m Section I of this agreement. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows SECTION I. NATURE OF WORK Consultant will perform the following consulting and advisory services on behalf of the City A. FLOOD CONTROL PROJECT 1 To secure the required support of the House and Senate Appropriations Committees, and • 2. To seek a favorable finding in the Corps of Engineers study to justify the financial cost/benefit ratio to the City of Stillwater in the construction of the Stage III flood wall by the following actions• a. By gaining the support of the U.S. House and Senate Authorizing Committees; and b. By obtaining precedents for the use of historical sites as extraordinary conditions in the evaluation of the financial benefits of the flood wall construction; and c. By working closely with the study team to assure the best advantages possible for the approval of the flood wall construction; and d. By working with the Headquarters and Regional Office officials of the U.S. Corps of Engineers to assure a favorable approval of the study; and e. By working in advance on draft of the appropriation bill needed to secure the remainder of Stage II funding, and Stage III. 3. To maintain contacts and keep the Minnesota Congressional Delegation, the Minnesota State Legislature members, and the Minnesota Department of Natural Resources (DNR) officials informed of changes, problems, and progress in levee funding. n LJ B. TERRITORIAL PRISON WALL • 1. To secure support in the Minnesota House and Senate for a grant to repair and reconstruct the Historical Wall surrounding the Territorial Prison Site; and 2 Work with local legislative representatives and vazious committee chairs; and 3. Work with State Historical Society officials who play a major role in state spending for Historical resources; and 4. Keep the City Council and Staff up to date on all efforts. C. BROWNS CREEK TROUT STREAM MITIGATION PROJECT 1. Continue to work with the Minnesota DNR and Minnesota Legislature for funding needed to divert run off from newly annexed azeas away from the Browns Creek Trout Stream, and through the McKusick Ravine and the associated improvements; and 2 Work with engineer to ensure all subrmtted material is given to DNR in a tunely fashion to qualify for any grants that could be used for this purpose. D GENERAL SERVICES General service work will include other State and Federal projects given pnor authorization by the City Council • SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered lazgely at the City of Washington, District of Columbia and at the State Capitol of Minnesota and not in the Office of the City. SECTION III. TIME DEVOTED TO WORK The City will rely upon the Consultant to put forth such effort as is reasonably necessary to fulfill the spirit and purpose of the Contract. SECTION IV. COMPENSATION 1. The City will pay to the Consultant as follows: a. For Federal and State legislative action related to the Flood Control Project during the months from January 1, 2001, through December 31, 2001, at the rate of $65.00 per hour no to exceed 50 hours per month allocated at 40 hours for Federal work and 10 hours for State work. • Page 2 b For State action related to the Territorial Prison wall during the months from January 1, 2001, through May 31, 2001, at the rate of $65.00 per hour not to exceed 20 hours per month. • c. For State action related to the Trout Stream Mitigation Project dunng the months of January 1, 2001, through May 31, 2001, at the rate of $65.00 per hour not to exceed 20 hours per month. d For authorized general services at the rate of $65.00 per hour. SECTION V. DURATION This Contract will be effective from January 1, 2001, through December 31, 2001, however the nature of the work done by consultant will be reviewed at least quarterly to determine whether work should be deleted or added based upon changed circumstances. SECTION VI. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose SECTION VII. INDEMNIFICATION Any and all claims that arise or may azise against the Contractor, its agents, servants or employees • as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, mcur or be inquired to pay, azising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. SECTION VIII. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. • Page 3 IN WITNESS WHEREOF, the parties have set their hands this 16th day of January 2001. • CITY OF STILLWATER BY. By Jay Kimble, Mayor ~~ Gc>~~. Diane Ward, City Clerk LEGISLATIVE ASSOCIATES, INC. By Edwin E. Cain, Its President • • Page 4 MEMORANDUM To: Mayor and Crty Council From Larry Dauffenbach, Police Chief Date 2/2/01 Sub~ect• Purchase of Workstation for Police Department Attached is a quote from Facility Systems, Inc for a workstation for the Police Secretary Two quotes were obtamed for the workstation. Metro Systems $3305.58 Facility Systems 52916.94 The money for this would come from the Police forfeiture fund Recommendation Approval of the purchase of a workstation from Facility Systems for $2916 94 • • Facility Systems, Inc. 845 Berkshire Lane N. Plymouth, MN 55441 Phone 763 417.3300 Fax 7b3 417.3309 Fax covER sx~~T DATE: January 30, 2001 TO: City of Stillwater ATTN: Rose Holman FROM: Darren Shavor TIME: PxolvE: FAX: b5l -430-8809 PHONE: 763-417-3346 FAXs 763-417-3309 CC: R.E: `'umber of pages including cover page: 7 • • Mesasge: ~Ii Rose, here is the revised pricing and floor plan. Note I have made the entire tool bar components medium tone ro match the finish of the files where all other finishes have been specified to match the last order. Please review for accuracy, if everything looks good fax over a purchase order and 1 will get this on order for you. If you have anv questions or concerns please give me a call. product: $2095.54 Tax• $136.21 2% Warehousing Fee• $41.91 Installation: $643 28 Total• $2916.94 Thanks, Darren Shavor Facility Systems, Inc • it:?L La d£ ~.E;f q~~LOd S~t• S-~ SW31S~15 ,_III~~t~ 0ab£Liti~;9 MEMORANDUM ,~ To Mayor and City Council From Rose Holman, MIS Specialist Date 2/2/01 Subject Purchase of Fax Maclune There was $2000 approved m the 2001 budget for a new fax machine for Crty Hall The City would like to purchase a Panasonic OF-885 for $1670 00 There w ere three quotes obtaiied on fax machines l~fita Fax LDC 850/870 51895 00 Panasonic OF-886 51670 00 Cannon Laser 9000E 51866 00 Recommendation Approval of Purchase of Panasonic OF-886 for S 1670 00 plus tax from IKON Office Solutions • • 1~~~1i & City of Stillwater orr~resoa,n~,s Financials S}stem Configuration Panasonic OF-385 Facsirrule Svstem ~ 10 Pages Per iVlinute Pnnt Speed { ~0 Sheet Automatic Document Feeder -~ 400 dpi Punting ~ 64 Gray Scale Levels ~ InstaScann (Scans at ? 7 Seconds Per Page) -4 600 Sheet Paper Supply ~ 40 One Touch and 160 Coded Dial ivumbers ~ 33 6 Kbps viodem Speed (With Automatic Fallback) ~ JBIG Compression ~ 380 Pases of ivtemory IKOr Recommends: Purchase Retail Pncing ... ... ...... ...... .. ...... .. .53.19.100 Government Pncing ............ .. ..... .... ..... .. 51,670 00 Delivery. Installation and Trainins ... i`Io Charge • IKOr's Full Service Maintenance Agreement Annual Investment of 5350 00 Includes # Full parts and labor protection ~ Guaranteed four-hour on-site service response time ~ Lifetime repair or replacement warranty ~ Extended hour service options available Imaging Solution far City of Shilwater January 18 2Q01, Page 7 • Memo DATE: February 2, 2001 TO: Mayor and City Council FROM: Chantell Kadin ~-~~~" ~'~CSZ/1 Director of Administration RE: 2001 Continuance of Memorandum Agreement for Goodwill/Easter Seals Attached is a copy of the 2001 Continuance of Memorandum Agreement with the Goodwill/Easter Seals for the term January 1-December 31, 2001. This Agreement assists Goodwill/Easter Seals with the operating costs incurred by running the donation center The cost is $.50/household for an annual cost of $2,964.50. • Recommendation Staff recommends the City Council approve the attached 2001 Continuance of Memorandum Agreement with GoodwilUEaster Seals • APPROVING MEMORANDUM OF CONTINUANCE FOR GOODWILL ATTENDED DONATION CENTER BE IT RESOLVED, by the City Council of the City of Stillwater, Muuiesota that the Memorandum of Continuance for the Attended Donation Center at the Stillwater Goodwill Store, as attached is hereby approved. Adopted by the City Council this 6~' day of February 2001 Jay Kunble, Mayor ATTEST Diane F Ward, City Clerk • • CONTINUANCE OF MEMORANDUM For the Cities of Stillwater, Oak Park Height and Bayport • January 1-December 31, 2001 It is hereby agreed that GoodwilUEaster Seals (hereinafter Goodwill) will provide collection services to the cities of Stillwater, Oak Park Heights and Bayport, MN (hereinafter cities) The scope of services includes the acceptance of household matenal for reuse. as identified in Attachment A To provide said services, Goodwill will maintain an Attended Donation Center m its store at 14160 N. 60th Street, Stillwater, Mn The terms of this continuance of onginal agreement are for January 1 -December 31, 2001 Goodwill agrees to maintain it liability insurance to cover the Attended Donation Center. The Cities agree to pay $.50 per household for the collection of reuse matenal to Good~vilI, as identified in Attachment B and to provide advise and counsel to Goodwill for the services provided by Goodwill Other than stated m this memorandum, the provisions of the onginal agreement shall remain m force • Passed and adopted this day of .2001 Date , By City of Stillwater Date , By City of Oak Park Heights Date , By City of Bayport Date ~ ~ , By Goodwill/Easter Seals , • ATTACHMENT A ATTENDED DONATION CENTER Cities of Stdiwater, Oak Park Heights and Bayport GOODWILL -ADC ACCEPTABLE MATERIALS 2009 clothing lamps linens hardware and tools portable working stereos games and toys curtains knickknacks small working appliances salable furniture, bed frames, tables, sofas, etc (STORES ONLY) GOODWILL_-ADC UNACCEPTABLE MATERIALS - 2001 hazardous waste house-hold hazardous waste tires carpet, carpet scraps & pads plumbing fixtures Ig counsel stereos household batteries Televisions & computer monitors Fluorescent Fixtures /Ballast's scrap metal large appliances (refrigerators, freezers, stoves/ovens, washers, dryers, air conditioners, dehumidifiers, furnaces, garbage disposals, microwaves, trash compactors, water heaters, etc ) automotive items (lead acid batteries, lubricants, additives and oils, antifreeze, etc ) mattresses, box springs (including water beds) recyclables (glass, aluminum, newsprint, cardboard, office paper and plastic) • n U • ATTACHMENT B • CONTRACT COSTS ARE SHARED ON A PER CAPITA BASIS BETWEEN THE CITIES, DETERMENDED BY THE MOST RECENT CENSUS DATA. 2001 Total Cities Household Population = 8,268 X 50 = $4,134 00 4,134 00 / 12 months = $344 50 month Stillwater 5,929 X .50 = $2,964 50 2,964 50 / 12months = 245 04 Oak Park Heights 1,543 X 50 = $771 50 771 50 / 12 months = 64 29 Bayport 796 X 50 = $398 00 398 00 / 12 months = 33 16 • • ~ Memoranchun To: Mayor and City Council From: Klayton Eckles Date: 02/02/01 } ..~ ~ E~.r _. Subject: Authonzation of Work Plan for BRA for the Completion of the Trout Stream Mitigation Project DISCUSSION Attached is a proposed work plan for the completion of the engineering analysis and plans and specifications for the Trout Stream Diversion Project The proposal has a total expected cost of $95,000. We currently have a professional service agreement with Bonestroo so all that is needed is for the City Council to authorize proceeding with these engineering studies Completion of these work plans and the plans and specifications will allow US Homes to construct a portion of the trout stream diversion system when the trunk • utilities aze extended to the Settler's Glen Development. It will also provide the City with plans and specifications for the project that completes the capital improvements necessary to make the diversion system operational. The City currently has money available from the DNR Trout Stream Preservation low mterest loan which we received last yeaz There is also additional money available to construct portions of the project To complete the construction, we will need to receive additional loan money from the state RECOMMENDATION Staff recommends that Council authonze the completion of engineenng studies and plan prepazations for a trout stream diversion project as per the attached work plan. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting a resolution authorizmg BRA to complete engineering studies associated with the trout stream mitigation project for an amount not to exceed $95,000. Bonestroo ® Rosene Anderlik & Associates Engineers & Architects Bonestroo Rosene, Anderlik and Associates, Inc is an Affumatrve Acton/Equal Opportunity R~ Employer and Employee Owned Pnnapals Otto G Bonestroo PE • Marvin L Sorvala PE • Glenn R Cook PE Robert G Schunicht PE Jerry A Bourdon PE senior Consultants Robert W Rosene PE • Joseph C Anderlik PE • Richard E lUrner PE Susan M Eberhn CPA Associate Principals Howard A Sanford PE • Keith A Gordon PE • Robert R Pfefferle PE Richard W Foster PE • David O Loskota PE • Robert C Russek A I A • Mark A Hanson PE Michael T Rautmann PE • Ted K Field PE • Kenneth P Anderson PE • Mark R Rolfs PE David A Bonestroo MBA Sidney P Wdhamson PE L S • Agnes M Rm MBA • Allan Rick Schmidt P Offices St Paul St Cloud Rochester and Willmar MN Webs~te wwwbonestroocom JAM 2 4 2001 MEMORANDUM To: Klayton Eckles, City Engineer Copy: SAB, EGP, PJC From: Mark Hanson Subject: McKusick Diversion Plans/Specifications Our File No. 510-00-106 Date. January 24,2001 Our previous memo dated January 10, 2001, provided a work plan and budget to complete the storm water design from the Annexation Area to Mulberry Street. You requested that we revise the budget estimate to include completion of plans/specifications. Summarized below is the • previous work plan estimate and additional plan/specification estimate I. Diversion @ Zephyr Railroad II Diversion @ North End McKusick Lake III. McKusick Ravine Study IV. Meetings Total Work Plan Plans/Snecification Total $10,500 NA $10,500 15,000 $7,500 22,500 45,500 11,500 57,000 5.000 N/A 5.000 $76,000 $19,000 $95,000 The estimated engineering budget, including plans/specifications is $95,000 Engineering costs will be billed in accordance with the Professional Service Agreement between Stillwater and Bonestroo. The above estimate for plans/specifications includes better estimates for supplemental services (e.g survey, hydraulic review, structural, etc.). The above estimate does not include soil borings cost Please call me with questions at (651) 604-4838. MAH:crw .] 2335 West Highway 36 ^ St. Paul, MN 55113 ^ 651-636-4600 ^ Fax: 651-636-1311 ~~ • Bonestroo Rosene Anderlik & Associates Engineers & Architects January 10, 2001 Klayton Eckles, City Engineer City of Stillwater 216 North 4`~ Street Stillwater, bf~T 55082 Bonestroo Rosene, Anderlik and Assoeates, Ine Is an Affirmative Action/Equal Opportunity Employer and Employee Owned Pnnapals Otto G Bonestroo PE • Marvin L Sorvata, PE • Glenn R Cook PE Robert G Sthurntht PE • Jerry A Bourdon PE Senior Consultants Robert W Rosene PE • Joseph C Anderbk PE • Richard E Turner PE Susan M Eberhn CPA Associate Pnnelpals Howard A Sanford PE • Keith A Gordon PE • Robert R Pfefferle PE Richard W Foster PE • Dawd O Loskota PE • Robert C Russek A I A • Mark A Hanson PE Michael 7 Rautmann PE • Ted K Fieid PE • Kenneth P Mderson PE • Mark R Rolfs PE Dowd A Bonestroo MBA Sidney P Wdhamson PE L S • Agnes M Ring MBA • Ailan Rick Schmidt PE Offices St Paul St Cloud Rochester and Willmar, MN • Milwaukee, WI Website wwwbonestrootom Subject. McKusick Diversion System Design Project File No. 510-00-106 Dear Klayton You have requested that we provide a work plan and budget for design of the Brown's Creek diversion system from the Zephyr Railroad tracks to the McKusick Ravine. The system will include several elements: a structure and pipe system~ust south of the railroad tracks (U.S. Homes Development) • structure and grading between McKusick Lake and its large wetland the remaining improvements outlined in the McKusick Ravine Study, Parts 1-3, dated December, 1999. This system will complete the linkage from the Annexation Area to the downstream conveyance system along Mulberry Street that was designed and built this yeaz. The structure and pipe system neaz the railroad tacks will be built by U.S. Homes during 2001 as a part of the infrastructure Improvements for their development located upstream from the structure. The other elements will be built by the city in the future to implement the Mitigation Plan adopted with the Stillwater AUAR and related studies. The design and plans will be submitted as part of a permit application to the Minnesota DNR, and will be reviewed by the Brown's Creek Watershed District. The Work Plan includes meetings with these organizations and with U.S. Homes and their engineer (1~RS) to discuss the designs and water management issues. We propose the work plan which follows for this project. The estimated engmeenrig cost for each task is noted below m accordance with our hourly rate schedule for 2001, with the exception of Task III The estimate for Task III is based on the estimated construction cost identified in the Feasibility Report for the McKusick Ravine Study, Parts 1-3. Task III Estimate Construction cost estimate $619,700 Fee (per Prof. Services Agreement) x 7.8% Credit Balance (Invoice #071416, 7/31/00) 2 760 Task III Estimated Engineering $ 45,500 2335 West Highway 36 ^ St. Paul, MN 55113. 651-636-4600 ^ Fax: 651-636-1311 ~~ MCKUSICK DIVERSION SYSTEM DESIGN PROJECT PROPOSED WORK PLAN AND COSTS-January, 2001 I. Diversion Structure at Zephyr Railroad (Engineer -- $10,500) 1 Collect existing survey data, soil bonng data, wetland data, site plans for U.S Homes development, and other relevant data 2. Update the hydrologic model for the diversion system based on the data 3. Complete hydrologic and hydraulic analysis to size and design the diversion pipe 4. Complete hydrologic and hydraulic analysis to size and design the diversion structure 5. Complete design of the diversion structure 6. Complete cost estimates of pipe and structure 7. Provide design, hydrologic and hydraulic analysis to U S Homes and MFRS to be used in final designs, plans, and specifications 8. Complete review of developer's final designs, plans and specifications for the City II. Diversion Structures at North End of McKusick Lake (Engineer - $15,000) 1. Collect survey data needed to design the structures and DNR storm sewer as-built (golf course) 2 Collect soil borings needed to design the structure 3. Update hydrologic modeling 4. Complete hydrologic and hydraulic analysis to design the structure and berm grading 5 Complete designs of the structure at McKusick Lake wetland and beaming 6 Complete cost estimates of structure and associated site work III. McKusick Ravine Study (Parts 1-3) (Engineer -- $45,500) A Outlet Structure at South End of McKusick Lake 1. Update hydrologic model and complete analysis needed to design the outlet structure 2. Complete design of outlet structure 3. Complete cost estimates B Ravine Conveyance System, McKusick Lake to Mulberry St. 1 Based on analyses and design completed for A-C, determine flows to be conveyed through the ravine 2. Complete preliminary design for ravine conveyance system, including size of pipe, size and configuration of open channel, and connection to downstream system 3. Complete cost estimates for conveyance system. 4. Two neighborhood meetings. IV. Meetings (Engineer/Natnral Resources Staff -- $5,000) Up to four meetings are included in this work plan. These include: • One meeting with City Engineer, U.S. Homes and MFRS to review concept plans • Two meetings with DNR, Brown's Creek Watershed District, and other regulatory organizations to review plans and issues related to permits • s • • One meeting with representatives of the Zephyr Railroad to review concept plans • The total estimated cost for all tasks is $76,000. Soil bonngs are required for Tasks II and III, Part A. The soil boring locations and type are shown on the attached sketch. It is assumed that Twin City Testing will perform the soil borings. The cost for soil borings is not included in the above estimate. Project Schedule We will complete Task A 2-4 weeks after we receive the field survey and plans from U.S. Homes. We will plan to complete the remaining tasks by Apnl 1-15. Shern, Enk, Phil Caswell (structural engineer) and I are anxious to complete the remaining design for the storm water element of the Annexation Area. Please call me at (651) 604-4838 if you have questions about this estimate. Sincerely, BONE-STR/OO, ROSENE, ANDERLIK & ASSOCIATES L~-t~ ~ G'~ /'~_ k A. Hanson, P.E. • cc: SAB, EGP, PJC, Bonestroo & Associates n LJ ,4 _ s ~ ~ ~, ~ i ^ .'+/ 1 ~ je s _ eses~ ~ I ess: T ~ ~'4~ ~ .: 3`\ ~ \~ esx e ~ ~ ` ~~~~; \~ ` ala 1 ~\s ~ t` s ~ ~ in ~, 1 ~ \~ ~- 1©c e„ a e~ , `\ ~ ,,, ~ a~ .~ F' , - ~ , ~~. ~ ~ ` \\ r ) _~ o ~ ~`, 1 ` 1 ~ - ~ eeo , ,, ~ :~ O 1 _ i .~ ( .~ ,17 0 ~1~\ w ~ T a4 i I 1 ~' ,~\ ~ ~~~9(n{ /~zr har ~° _~- a4 N T i''= ~o~, ..,,, da I~r~Wni,~G'-~~ C~arw,e~ i S C.2d ~eef~ ~. . es=. ))~ 1 ~- _u.~. ..~~ - ~•~•'~ ~30 ate}~ S pT ~°'""y ~.. -r ~c Cu Sick `~ \, \\ ~~, 1-~!% _ - - - - ---- - --- - - ~. a ~ 0 1I' 3 es~ s Q . ess e oeo i a ~o a a-. 1'-tea ~- C r s r eav l 8o G v ~,1~~ ~ e;.~ O Q ~~~`~s. ~ e». s ~ - .~-, _ ~,,1 Q - ~.p .,e r ~ a a ~ ' ~` ~ ° ~ as 0 QI ~ Q \ Q o ~$ ese ~ ~ ~ O O' 1 ~~~~ ID ~ [ o ~ r' o 0 1 ~ c O t~ ~ ~D ds; OQ~$ OQQ 1 ~ ~ pa0 D ~ , O O ~ n xZ ssi ~ ~ Q ~ ~ M41 ~ 1~, ~ a CSI enr.~` ~~~~ ;d~/ ------ ~.- - - ---- sssr Q n .p ` © .a • ~ I Q ~ © ~ ,4 - © ~ ~o i p Q p ses ~ -dam®D ~' o 9 _ \ ~~~~~ ~ ~ ~ ~j_ ~ ~ ~; ~ ~ ~ ~ U ~ 8 0 ~ ~ k,. - ~ -• L~ • Q-- -- ~ O ~ ~' i ~ - 1 __ - o ~ ~ ~ -~ ~ _ ~ ~ (/'1/~~'~1V-111 -~~ -~ a ~' J 4~.~ i -I ~ 1 ~ ~y +Id•1 I ' IN ~7/y~~ ~O~.fF~t S~A IW P~l~ K ~j -- 1 ~ I I ow" O i ~ ~ ~esf hw ~.,g ac~jacrti-~' ~v eziS~i~y I ~ ' ' I CuPt~ ~o t rte `- -- -_-- ~ j -- -- Q ~ y ~ ~ -[ ~' ~~ -- ' ~c .~k ~ (~ li, ~ .~ ,~ ~_, 1 I , '' M ~~ --I i ~-_ ~ \,~~' ~' ~ ~ ~' Iii -- ~;~ - _ -- _ ~ D 'f ~ - - - - p- --- --~ _ -_- - 'ri~ - - ' O^ - - - ~ ~ ~ _ -- '~~ •I i ~ ~; t = _ - ---- - n ~ o ,_-p - -- - ---- ,,~ -- - --~ ~c 4 O ~ ~ ,~! " rig ~~ ~. ' ~ . Q I, ~ ~ ~ ,~ - -r . _ ~ - - - BROWN'S CREEK 't OAK GLEN --- _ _'--' -- _ - , co ~ -- --- _ - , s~ sROwrrs cRFEK - F _ _ - avE~rt.~rro - -- --- - __ _ - - -- -- _ _ _ .. - -- -_ - sr.cROnr E.~ - - - ,._Q _ _ - _ _ - -C - - - _- - B , - -- - - -- _ - - - - --- - _ _ _ - _ DOWNTOWN _ - -- - sriL~,wwrER ~f W~~\pV ~A! _ - h a `` - --- - - - __ _ , -- pwv.au DIVERSION IMPROVEMENTS N A Mulberry Point Storm Sewer Modrficatrons E McKusick Wetland /Lake Wier B. McKusb:k Ravine - Phase I (Mulberry Street) F Brown's Creek Diversion at Golf Course and Creek Rooon.4trrxdion W t? C McKusbk Ravine - Phase II (Bauble) C,. bong Lake to McKusick Lake Diversion Structure D. McKosick Lake Ou11et A Long bake Outlet and Chmuul Madrfuatans S ti PROJECT LOCATION AND SURROUNDING AREAS ~ eonestnoo Rosene STQ.LWATER, NIINNESOTA FIGURE 1 ~ At7de1'I~c a` McKUSICK RAVINE STUDY ~ ErrgNreers 6 wrddtects ~s~s~srowiatrnan~ranurcr~rmr u,cnra r-uso taxi crnrM sts~,iaa January 39. ?001 • Stillwater City Council .161\io 4`~ Street Stillwater. viinnesota ~~032 _ ., U Dear Council ivlembers. I am writing agsin regarding the pnvate roads in the Liberty Development. I have had a chance to talk with former Councilman Cummings, Councilman iVltlbtandt, Councilman Zoller, Dave Magnuson and Neil Isriesel I would sav~ that the conclusion of the talks leave me to believe that it might be too late to stop the approval of these pnvate roads However, I do not easily give up, so I am venting avatn to you to plead with you to not go ahead designating these roads as pnvate. I believe you can back away from this by simply making the roads public as they are now presently designed I «.ould like to summanze again the reasons why pnvate roads in general are not good for Stillwater From the vZevvFoint of the people who live on such roads 1 Even if they know theti are pnvate, the consequences are not self-evident viaintenance of the roads, utilities, streetlights are cost factors that are significant and not readily apparent to the buyers at the time of buying Only after they meet as a homeowners association after the bwlder turns over the association responsibility to them do they realize that they need to slrsrificantly mcrease their monthly maintenance fees to deal with these present and firture costs 3 They will pay the same percentage taxes based on their property appraisal as a homeowner who lives on a public street. Their street could be so narrow that there may well be difficulty of emergency ~ elucles Qettini? to their home and almost impossible if there is parking on the street Again somethins not self-evident that parking needs to be banned From the viewpoint of the city 1 If the reason you have designated these roads as pnvate is because they do not meet v our standards, you need to worry about the liability and lawsuits if there is loss of Property or life as a result of emergency vehicles inability to enter Every citizen has a nght to these services and the city has a lot more accessible money than a homeowners association or developer (You should be able to test this depending on the stafrs willingiess to take the roads back In the Greens case, we found a lot of ob~ecnons including emergency vehicle access and ability to plow ) ~"ou have set a precedent in taking over pnvate roads with the Greens development and I can guarantee you ,you will be confronted with such a request as soon as the homeowners realize what they have • 3 There is a very good case that those living on such a pnvate road are being inegwtably taxed and a rebate may well have to be arranged since the street and • utility services are not available to them I am sure that also court costs would have to be charged since to setup a rebate is complicated and would require the homeowners to take you to court to get reunbursed ~ It will be politically very unpopular if the citizens get wind of your willingness to bend the standards on streets such as in the Liberty development This will "list the fan" when you hold hearings on the repair and modification of streets in the older developments of Stillwater and attempt to apply hard and fast standards when they are indeed not very ngid at all 5 In the same vein, if the reason to make pnvate streets is to save money for the city, you have dust added fuel to the fire of those who are paying taxes yet not getting the service So in summary, this is not a good idea I am traveling the next few months, so I have asked Jim Swanson, b51-439-1843 to be ~ our contact person if there are any questions I will also be available by E-mail at Buehlersna,Compuserve coin st r s, t axles A Buehler 1365 McKusick Rd Ln No Stillwater, MN 55082 • e FEB - ~ znn~ --------------- MEMORANDUM -!- ~~~ January 29, 2001 One West Water Street suds 20o HAND DELIVERED St Paul, MN 55107 (651)296-3767 Fax (651) 297-5615 Field Offices TO: Mary Kiffrneyer, Secretary Of tats c Northern Region• - ~ 394 S Lake Pvenue ~/v ` ~ ,, n n ` Room 403 v(~ 1 Duluth, MN 55802 (218) 723752 Jim Haertel, Water Management Specialist Fax (218) 723-4794 3217 Bemidji Avenue N PH: (651) 297-2906 Bemid~~, MN 56601 (218)755-4235 Fax (218) 755-4201 RE: Attachment to Order, Enlargement of the Brown's Creek Watershed 217 S 7th Street DlstrlCt Suite 202 Brainerd, MN 56401-3660 ;218) 828-283 Fax (218) 828-6036 The incorrect exhlbrt was attached to the above referenced order that was delivered ~outhern Region. to you on January 25, 2001. Please replace the exhibit attached to the order with the 26i F'ighwa~r 15 S enclosed exhibit which is labeled as our hearing Exhibit 3 and is entitled "Exhibit A New Ulm, MN 56073-8915 Washington County Enlargement of Brown's Creek Watershed Distract" dated (507) 359-6074 Fax (507) 359-6018 October 10, 2000. 40-16th Street Sc Sude A Please contact me if you have any questions. Roct•~ster, MN 55904 (507) 285-7458 Fax (507) 280-2875 Box 267 Enclosure 1400 c Lyon Street tilarsnall h1N 56258 CC: (507) 537-6060 Fax X507) 537-0368 Metro Region Molly O'Rourke, Washington County (Auditor) Assessment and Taxation One West Water Street Linda Krafthefer, Washington County Assistant Attorney Sude 250 Jim Shug, Washington County Admlmstrator St Paul, MN 55107 ~s1z) 262-sass Jane Harper, Washington County Principal Planner Fax (612) 297-5615 Louis Smith, Brown's Creek WD Counsel Craig Leiser, Brown's Creek WD Chair An equal opporturnty employer Konrad Koosmann, Mark Doneux, Washington SWCD Panted on rec/cled paper • cc's continued on next page Secretary of State, RE Brown's Creek WD Order January 29, 200 i Page 2 • cc's continued. Raymond Marshall, Barb Wolle, Valley Branch/Carnelam-Manne WD Counsel John Hanson, Valley Branch WD Engineer Kate Drewry, Rice Creek Watershed Distract Administrator John Bower, Carnelain-Marine WD Middle St. Croix River WMO Adnumstrator, City of Bayport Clerk, City of Grant Clerk, City of Hugo Administrator, City of Lake Elmo Dave Beaudet, Mayor, City of Oak Park Heights Adnumstrator, City of Oak Park Heights Clerk, City of Stillwater Clerk, Town of Baytown Clerk, Town of May Clerk, Town of Stillwater Molly Shodeen, DNR-Metro Waters Ton Boers, Met Council Gene Soderbeck, PCA Ray Bohn, MAWD C, Exhibit A - Washington County Enlargement of Brown's Creek Watershed District f I ~' L ~..-<<~ __ _:~~~: HUGS MAY TWP. STILLWATER TWP. EXHIBIT ~t ro~os e~ En ~a+'9Gn'~tn'f WI LLE PINE SPRINGS LAKE ELMO Prepared by The GIS Support Unt Wash npton Caunry Gwemment Center 14949 62~d SVeat North - P O clot S SbAwaar MN 562 Phone (651) 430 6412 STILLWATER BAYTOWN T11VP. LAKELAN~TWP October 10, 2000 K YPORT 41.~~'S~ 0 0.5 1 Mlies ter-- oe>- _ -_~ 1 I 1 ~ y~' • j ~ U ~~d~ ~~~ MEMORANDUM _ _~__~ '~SOUrces January 25, 2001 One West Water Street suite zoo HAND DELIVERED St Paui, MN 55107 (651) 296-3767 Fax (851) 297-5615 Feld Off~ees TO: Mary Kiffineyer, Secretary Of State Northern Region: 394 S Lake Avenue ~ ~~~, ~ ~ ~~v ~ Room 403 ~ Oututh, MN 55802 (218) 723-4752 Jim Haertel, ater Management Specialist Fax (218} 723-4794 '~ 3217 aem~dli Avenue N PH: (651) 297-2906 Bemidl~, MN 56601 (216) 755-4235 Fax (218) 755-a2o1 RE: Order, Enlargement of the Brown's Creek Watershed District 217 S 7th Street Swte 202 Brainerd, MN 5sao1-3sso pursuant to Muni. Stat. § 103D.261, Subd. 2 (a), please find enclosed for f ling a (218) 828-2383 Fax (218) 828-6036 t-~ ^ certified copy of the Minnesota Boazd of Water and Seil Resources FmCings o~ ~ a.,t, Conclusions and Order dated January 24, 2001, which enlarges the Brown's Creek outhern Region: 261 F'ignway 15 S Watershed Distrct. New Ulm, MN 56073-8915 (507)359-6074 Fax (507) 359-6018 Please contact me if you have any questions. 40--16th Street Sc Suite A Rochester, MN 55904 Enclosure (507) 285-7458 Fax (507) 280-2875 Box 267 CC: 1400 E Lyon Street Ma•snali, MN 56258 Molly O'Rourke, Washington County (Auditor) Assessment and Taxation (507) 537-a""060 Fax (507) 537-6368 Linda Krafthefer Washm ton Coun Assistant Attorne ~ g ~ y aim Shug, Washington County Administrator Metro Region• One West Water Street Jane H er Washin on Coun Prince al Planner ~ ~ ~ ~ p suite 25o Louis Smith, Brown's Creek WD Counsel St Paui, MN 55107 Craig Leiser Brown's Creek WD Chair (651) 282-9959 , Fax (651} 297-5615 Konrad Koosmann, Mark Doneux, Washington SWCD An equal opportunity employer Panted on recycled paper • cc's continued on next page Secretary of State, RE Brown's Creels WD Order January 25, 2001 Page 2 cc's continued Raymond Marshall, Barb Wolle, Valley Branch/Camelain-Manne WD Counsel John Hanson, Valley Branch WD Engineer Kate Drewry, Rice Creek Watershed District Administrator John Bower, Carnelain-Marine WD Middle St. Croix River WMO Administrator, City of Bayport Clerk, City of Grant Clerk, City of Hugo Admimstrator, City of Lake Elmo Dave Beaudet, Mayor, City of Oak Park Heights Administrator, City of Oak Park Heights Clerk, City of Stillwater Clerk, Town of Baytown Clerk, Town of May Clerk, Town of Stillwater Molly Shodeen, DNR-Metro Waters Ton Boers, Met Council Gene Soderbeck, PCA Ray Bohn, MAWD Ron Harnack, BWSR Jun Birkholz, BWSR Doug Thomas, BWSR John Jaschke, BWSR Steve Woods, BWSR Phil Belfion, BWSR e • • • • i~itru;~:,otu 13~+ari o; :~ dtt'l ~Atl~ 5+til ;?.sources Gnt 4Vcat V4'~ter Strut, Surtc 2V0 ;.~t 1'.~ul, 12-,,uc.SUla 5~ 107 In the 1ldtter of the 1/nlargement and Licreasrng 012DER ENLARGEiviENT the Nrmiber of Managers of the I3rown's Creek OF BROWN'S CREEK Watershed District rrr Vb'a~hrrr~ton County WATERSHED DISTRICT pursuant to Minnesota Statutes §§ lU3li 261 anti .305 Whereas, W dshrngton County filed a Petition datcd Scptembc;r 26, 2000 with the Board of ~r'ater and Surl Resources (Board) un September 28, ZOOU, to enlarge the Brown's Creek Watershed Distract pursuant to Mtru1. Stat § lU3D 261, antl increase the nunrbcr of managers of the Brown's Creek Watursheci Dr~tract pursuant to l~irr~rt Stat § 103D 30~, and; Whereas, the Board has completc:-1 its rep iew of the Putrtion; Now 'Therefore, tliu Board h.;r~by makes the lolluwrng Findings of Fat,t, Conclusions, and Order Fi~iDING5 OF FACT Establishment Petition. Tlie Petition (Eshrbrt 2) to enlarge and increase the number of managers of the Brown's Creek Walersheti District dated September 26, 2000, was filed by Washrr;aton County with the Board un September 28, 2000 2 Property Description. The temtory to b~ rrrclrrded nr the watershed distract, the Petitioned Area, rs located ui tiVaslrrngton Coui;ty entirely within the metropolitan area and rs appro.ctrnately 9 7 Square milts cont~guotrs to the Brown's Creek Watershed District, which rnc,ludes land rn the Crlr~S of Bayport, Uak Park Iieights, and Stillwater, and the town of Baytown, an~i further dopicted on a map attached to the petition as Eshrbrt A The Petitioned Area includes tl~e northern poriron of the Middle St Croix River Watershed Management Oranrzatrurr C7 Di~trte.t :.ems. "hire i'.:tiuo,: s~cwli~ s t1~;, rrunre of elre enlarged district shall remain the `Uiu~~n s C:re:~k ~~.it~[sl.eel <J.~tnct' a \unrber of 1~Iauagers. The, Pehtiorr sp~crfies she number of managers shall be increased to seven (7) for two years, then return to the present number of five (5) 5 Reasons for Change. The Washington County Board authorized a Water Governance Shady to identify and evaluate chic: best ;ovenrance structure for water management rn the County The result[ng report was adopted by the Washington County Board. The Petition rs a direct result of the report and specifies the following A Washington County has a i elatrvely large number of watershed management organi~atroirs of small sic compared to other metropolitan counties. B The ineffectiveness of s~rne Joint powers agreement watershed management organizations rn Washington County C hisufficrcnt budget due to small size and limited ta.~c capacity of some watershed rnana~,.merrt orgaruzatrons • D Joni[ Powers ~~_rccmen~ Watershed Management Organizations have not established oftices ul a Ilea[ point of cuininuilication. • E ~Vashingtoii Comity has coordinated rssr[es relating to the enlargement such as financing pol2e,ie,s, v,atCrshe~i iiianagement plans, and board manager representation 6 Hearing Oi der. At its regular meeting on October 25, 2000, the Board detennmed that the Petition met the requireiner-ts of Nlit-n Stat §§ 103D 261 and 103D 305, and consequently ordered a public hearing to be held on the Petition for the Brown's Creek Watershed District Enlar~enrerrt and Increase Number of Nlanagers (Exhibit 7) 7 Hearing Notice. Legal notice of the publr~ he:anng on the proposed watershed distract enlargement and increase number of managers, pursuant to iVimn Stat §§ 103D 261, Subd 1 (c) and 103D 305, Subd. 4, was published rn the Stillwater Evening Gazette on November 7 and 16, 2000, and rn the Lillie Suburban Newspaper the Oakdale-Lake Elmo Review on November 8 acid 15, =UOU (Irah[bit~ 10 and 11) Further, a copy of the hearing notice was 2 • ttiatlctl to a~.;~to~uiiai~ty 3; dtldi~saecs iucluuin~, thz ~Vasltuiston CoutityAuditor, W ashtu;,~~oii t_'uut~t~ 1~uatnry, V4'a~iiui~wu County .~cltiiiiiistrator, legal counsel for the watetslicd ~liattit.t, all vi tn~ cuts to iii.: ptc,poaee. ~,~at.;ished district, all of the towns to the • piopo5ecl waturshetl distit~.t, the SVVCD, anti the DNlZ. (Exhibit 8) 8 Public Ilearing. A public hearing was held on the enlargement and increasing the number of managers of the Brovtn's Creek ~~Tatershed Distnct on November 27, 2000, at the Washington County Government Center, 14900 North 61St Street, Room 560, Stillwater, Nlimlesota The proceetlm;s were tape recorded The heanng panel was the Metro Wat.:. Planning Subcommittee which coiiststed c,fBoard members Kathleen Roer, Dwain Otte and Jack Frost as chair Jim Hacrtel, Board staff, entered Exhibits 1 through 11 into the record by reading a brief description of each eslibit Exhibit 1. Letter dated September 26, 2000, from Linda Krafthefer, Washington County Assistant Attorney, forwaitling the Petition, which is Exhibit 2. Exhibit 2. Petition dated September 26, 2000, from Washington County to enlarge the Browi-'s Creek WateisheS District avid iricrzase the number of mana?ers. • Exhibit 3 Attachment to Petition labeled "Exhibit A" which is a map of the proposed enlargement Exhibit 4. Attacluient to Petition labeled "Exhibit B" which is a document entitled "Report for Water Governance Study, tiVa~lington County, Miiulesota" dated May, 1999 Exhibit 6 Lcttei dated October l 1, 2000, from Linda Krafthefer, Washington County Assistant Attorney, forwarding Acceptance of Service of Petition Exhibit G At,ceptauce of Service of Petition signed by Louis Smith, Brown's Creek Watershed Distract Counsel, dated September 27, 2000 Exhibit 7 Oiclar dated October Z5, 200, from the Board o~ Water and Soil Resources for a Public Hearin; on the Peution Exhibit 8 Lester dated Nuvenib~r 3, 2000, from Jim lIac:rtul to approximately 30 addressees notrfying them of the public hc-aiing, iitciuliiig copies of the legal notice and map Exhibit 9 LLjal Notice ofPubli~ Hearing dated uctober 26, 2000, signed by Jim Haertel. • ' E:cliibit lu ~\tiicla~jt of 1'ubli.,a, ~ n clateu '~o~ ~uiccr _' 1, 2000, ufLcg,al Notice m the Stilhvater L~.:iuiig Ga«tl~ ull No~~uwu, i a1i4 lu =0~i') EYhibrt 11 ~~liidavtt of 1'ublicaliun dated Nroveniber 1 ~, 2000, of Legal Notice in tl2e Lillie Suburban Ne~vspapcr the Odi`dal~-Lal.e ]r;mo Review oil November 8 and 15, 2000 Exlubit 12 Written testimony dated tiovember 27, 2000 of Craig Leiser Exhibit 13 Map presented by Craig Leiser entailed "Boundary Bettiveen Valley Branch WD and Brown's Creek WD Exlubit 1~4 Brown's Creek `~Vatershod Distnct Resolution No 00-03 dated August 7, 2000 adopting a positwn regarding the Washington County Water Govemance Study. Exlubit 1~ Middle St Croix River Watershed Management Organization Resolution No 00-02 dated July 13, 2000 oppusuig the proposed meager of the Brown's Creek Watershed Distnct, Caniclian-Marine Wateishe,d Distnct, :~Ianne on the St Croix Watershed Management Organization, aizd the Middy St Croix Rn er Watershed Management Organization Exhibit 16 A cover page entitled "Thy State of Watershed Water Quality Management in Mnmesota" by En~nroniZiental Giound,lnc ,undated, funded by Minilesota Future Resources Fund and The N1c,Kni~ht Foundation, with pages 125 and 126 attached and reference to the entire document Exhibit 17 Middle St Croix Rivci Watershed Management Organization Resolution No 00-02 dated July 13, 2000, regarding au unfavorable position towards the Washington County Water Governance Study proposal Exhibit 18 Document entitled "Waslungton County Petition for Enlargement of Brown's Creek Watershed District Public l;Ieanng - Iv'ovember 27, 2000 Testimony Submitted by Washington County", consisting of 6 pages After gill people present at the public heanng were given an opportunity to speak, the hearing record was left open for tlu~e weeks until 4 30 PM on December 18, 2000, for receipt of wntteii comments The following exhibits were received while the record was open. Exhibit 19 B WSP. tiletro R~,gion Staff report dated December 18, 2000 recommending the proposed enlargement be approved and the board of managers Stay at five Exhibit 20 Washington County coy er page received Decembe;~ 18, 2000, transmitting exhibits 21-27 Exhibit 2 I . liuc.uit:~.ii~ c~:ut:..~l 'Wa~iiutgwn Comity Pcutiuii for Enlargement of Brown's Creek Wateishe~l Dt~tric,t 1'ublie tir.~uing - l~c,v~int~ei 27, ''U(JO T~stunony Submitted by Washington • County", consisting of G pages. Exhibit 22. l3uun~i documunt entitled "linpl~mentation Strategy Report Washington County ~ti'ater Governance Stucly A~lupte~i m July 1999 by the County Board of Commissioners". Exhibit 23 'I'w•o pages cietalling the number of WMO's zffecting LGU's and levy values. Exhibit 2~. Tluee pages detailaig the size of the proposed enlargement _ Exhibit 25 One page showing cxpirahun 1atc;s of Board of Manager terms for Brown's Creek WD. Exlubrt 26. Document entitled "Washington Count}• Water Governance Project Panc~ipat~ry process docunizntation, July 19y8-Decetber 2000" Exhibit 27 Document entitled "A Compurauve Review of Watershed Management plans .zad rules for l~ocihern Washington County's water management organizations'', dated Sep:en-:tee: X000. Exhibit 28. E-mail from Jain Harper to Phil BeII•ion received December 18, 2000 entitled `'Wa~hingt~n County's Petiuon to Enlarge the Brown's Creek Watershed Distnct and to In~r~ase • the Number of iVlanagers" supplemental tEStimony to explain the revised strategy time ling for full consolidation into a Northern Washington County Water Umt. 9 Board Staff Report. The: Buar~l's metro region staff report dated December 18, 2000, (Exhibit 19) supported the proposed enlargement be approved and the number of managers remain at five. 10. Hearing Panel. The heanng panel nu;t un January 9, 2001, and, based on the oral and wntten record in this matter, decided with a unanimous vote to recommend to the full Board that the Brown's Creek Watersli~ci llistiict be enlarged as proposed in the Petition and that the number of managers r~inain at five instead of being increased to seven for a penod of two years as proposed in the Petition The enlargement would be fur the public welfare and public interest and the purpose of i~liimesota Statutes Chapters 103B and 103D would be served. The proposed ciicroase in number of managers would not benefit the public welfare, public iiitcrest and the purpose of Minnesota Statutes Chapters 103B and 103D • ' Ili arrt~ itt~ ,.~ a c1CLiatort u11 ~ir~. ~.arr~b;.r vI.lrrailu~c:IS, trio lteaiirlgpanel noted the following (A) there rs presently urre iirartagtr posrtion vacant which the Washington County Board • should anal:e air effort to fill w~tli a qualified candidate from the enlargement area. (B) iwo manager t~rirr~ expire rrr nine months which affords the Washington County Board addrtrunal oppoitunuies rn llre very near future for manager representatrorl rn the eirlaigetneirt area, (C) a watershed distract tnanagci should corisrd~r and represent the entire watershed and nut one area, one subwatershc.d, one city, or one town, (D) watershed district managers " must be appointed to farrly represent the varrous hydrologic areas wrthrr~ the watershed drstrrct by residence of the manager appuiitted" (See ivtrirn Stat § lU3D 311, Subd 3 (c)), (E) the araa, populatwn and uur~rber of water resource issues of the enlarged ~ti atershed distrr~t are not as large or great irl comparison to other metropolitan watershed distracts, which alinust all bare five managers, (F) there is presently only one tri~;tropolitan watershed district that has more than five managers and it is m~clr tar ver in area, has a much greater population and has many more water resource issues tliari the enlarged watershed drstnct, • (G) five managers rs lire number tli~ Petr~ion specifies after a two year transition period of an additional two managers, (H) dunng the transuion penod the enlarged watershed drstnct should appoint a transittorr leant fiottt the enlargement area to consult with the watershed drstnct managers. The ltearing panel also rcc,orruitended that the watershed management plan for the Brown's Creek Water~lted District bo ameriue~i wrtlrrn twU years to include the enlargement area. 6 • e 1 Thz Petition for the enlai gc;nient and iricrcasirrg the number of managers of the Brown's (;reek Watershed District rs valid iii accordance with Vluui. Stat. §§ 103D 261 and 103D 305 2 Propel i.ot.ce of heanng was given anti the public heanng was held in accordance with appli~aule laws 3 x111 relevant ~ubataiit~ve and pro~r;daial requii,:incnts of law and nrle have been fulfilled 4 The Board tins propcriuti:~drCtrGir in t11z lnattc;r ul ordering a watershed distnct enlargement • 5 The eiilarg:.ineiit of the Brown's Creek ~Jatershed Distnct as proposed in the Petition would be for the public wzllate, and public, interest and the purpose of Miimesota Statutes Chapters 103I3 and lU3t~ would be served 6 Increasing the nuniL~r vi riiaiiageis of the Brown's Creek ~Vatershed District as proposed in the Petition would nut b~nelit the, public welfare, public interest and the purpose of Miiiilcavea Statutes Chapte,i5 l03D acrd 103D 7 L~uing the traiisitron period lire Lroecii's Cice;k Wdtersireci Distncl should appoint a trarisruou team fioiii tlic enlargei~ie,nt area w coii~ult with the watershed district niana~ers 8 'fhe Brown's Cicek Watershed Drattil:t ~Valzralizd Mailag~menl Plan should be amended wrthin two years to include the cnlai~cnre:nt area • ' • ORllEt2 The Board Hereby orders that the Biown's Creek Watershed Distract be enlazged per the Washinston County Petition (Exhibit 2) dated September 26, 2000, according to E:chibrt A of said Petition (Exhibit 3) attached and made a part of this Order hereof and that the number of managers remain at five Dated at Saint Paul, Minnesota this 2~th day of January, 2001 VI iNNESOTA BOARD OF ~'VATER AND SOIL RESOURCES Kat~ileeci iv1. ltozc, Chair ! a ~ .i ~,..y ..... ........ - ~ x.iii.~il lj- ~X~a~ ~rtiar e~~~e~~t of 6rcvvr~'s CreL.t'~Vatershe~ District ~ ~ • BROWN'S CREEK WATERSI-IED DISTRICT 1825 Curve Crest Boulevard, Stillwater,lVlN 5082 Tel: b51-430-b825 Fax: 6~1-430-b819 AGENDA REGULAR and ANNUAL iviEETING OF THE BOARD OF NIAI~IAGERS PUBLIC HEARING FOR THE WATERSHED MANAGEMENT PLAN January 22, 2001 ATTENTION -SPECIAL NOTICE'- 1 Call to order @ 6.30 P V1 Thts meeting will be held in Room 560 of the Washtnston County Government Center. 2. Approve Agenda 14500 61x` ltior`u'r, Stillwater 3 Approve minutes of January 8, 2001meetmg Regulaz Boazd Meetings aze held at 6 30 P M , at 1825 Curve Crest Boulevazd, Stillwater, Nni i a Treasurer's Report (Gordon) 5 Project Review and Updates a) THPP Protect Update -FOR b) Kismet Basin Update and Drscusston of January 23 presentation for Washington County Commrsstoners 6. 7:00 P.M. -ANNUAL MEETING OF THE BROWN'S CREEK WATERSHED DISTRICT a) Watershed Drstnct Financial Report -Gordon • b) Rules and Cooperative Agreement - Kilberg c) Capital Improvement Projects -Lerner d) Water Monrtonng - Doneux e) Watershed Management Plan -FOR fl Year 2001 Protects and Pnonttes -Leiser 7. 7:30 P.vI. -PUBLIC HEARING WATERSHED MA-NAGEMEr~ PLAIN a) Planning Process Overnew - CorrelUEmmons b) Summary of Watershed Management Plan - CoaelUEmmons c) Milestones of Watershed Plan Review - Coaell/Emmons d) Public Comment Penod - Letser g Watershed Management Plan a) Dtscuss status of community meettngs - Westerlund~Correll 9 Rules/Penmts a) Hentage Embrotdery/Kellrson Co -Update b) Coves of Stillwater -Update 10 Old Bustness/New Business 11 Communications & Reports • 12 Executive sesston, tf required 1' Ad~oumment 1~Ianapers: Crate Leiser, President 'Karen Kilbere, Vice-President E J Gordon, Treasurer Don Peterson, ecretary NOTICE Oi~' PUI3LiC iIEARiNC BROWN'S CREEK WATEI2SII~D 1)[STRICT PLEASE TAKE NOTICE that on Monday, January 22, 2001, at 7.30 p gyn. the IIiown's Creek Watc~shcd District [3oa~d of Managers will Bold A Public Hearing to accept and consider pubic comments regarding the d~a4 watershed management plan The meeting will be held at the Washington County Government Center, Room SGO, 14949 G2nd Sheet North, Stillwater, Minnesota. Dated this 11 tli day of January. Don Peterson, Secretary, I3iowns Creek Watershed District. • • • n U • BROWN'S CREEK WATERSHED DISTRICT 1825 Curve Crest Boulevard, Stillwater, i~IN 55082 Tel: 651-430-6826 Fax: 651-430-5819 1vlinutes of the Regular Meeting of the Brown's Creek Watershed District Board of Managers December 11, 2000 Washington SWCD Offices 1825 Curve Crest Boulevard Stillwater, MN APPROVED ROLL CALL Present: Craig Leiser, President Karen Kilberg, Vice President Ned Gordon, Treasurer Don Peterson, Secretary Manager Kilberg absent at beginning of meeting Others Present: Mark Doneux, Administrator, Washing SWCD Brett Emmons, Engineer, EOR, Inc. Chuck Holtman, Legal Counsel, Sirith Paiker P.L.L.P. Pat Conrad, EOR, Inc. Christy Bren, FOR Klayton Eckles, Stillwater Engineer Gary Kniesel, Citizen Nile I{riesel, Citizen CALL TO ORDER The meeting was called to order at 6:38P.VI. APPROVAL OF THE AGENDA Manager Leiser moved to approve the agenda, seconded by Manager Gordon. 3/0 READI~~1G OF THE bIINUTES AND THEIR APPROVAL Manager Leiser moved to accept November 27, 2000 minutes, seconded by Manager Peterson 3/0 TREASURER'S REPORT Manager Gordon asked if there were any questions about the audit given out at the last meeting. Myna er Gordon moved to accept the audit report for the years 1998,and 1999 as presented by HLB Tautges Redpath, and upon acceptance, to circulate copies of the report to the Washington County Board of Commissioners, anc to such agencies, municipalities and individuals who may have an interest m the financial condition of the District. Manager Leiser seconded the motion. 3/0 ~Ianasers: Craig Leiser, President Karen ICilberg, Vice-President Dan Potter, Secretary E. J Gordon, Treasurer • Don Peterson ~imutes of the December 11, 2000 Regular Meeting of the BCWD Boazd of Managers Page 1 of 5 &; _ moped to a the list of sc e u e a s e i e i our final payment on our S 150,000 start-up loan from Washington County. 3/0 The - ~ This list of distribution has been received. Our bank balance after the above payments are made will be • The BCWD has received the property tax bill for the Lueck property for 2001, 5834 00. .J _ Manager Gordon reported that he had looked into accounting packages and the most populaz and suggested proazam was a Peachtree package. He indicated that he will gather additional data and then bring a recommendation and request to a future meeting. _ WATERSHED MANAGEMENT PLA~~I a) Discuss Stillwater comments on WMP The BCWD received comments from the City of Stillwater~ust before the last meeting. Manager Leiser asked Klayton Eckles to explain or summarize these comments. One of the comments made by Klayton was that the Watershed should analyze what the local community is doing and then look at the rules. Manager Peterson replied that if the Cities would adopt the Rules there would be no differences. Mr. Eckles also noted that Stillwater comments included a list of projects (CIF's) that they would like the BCWD to conduct. Manager Gordon stated that the watersheds were devised to deal with things not dealt with at the municipal levels. It was also crafted to take water issues out of the political azena and mto a larger area. -~....~ Manager Gordon was asked how the Kismet project was going to be paid for. He replied that it will be funded by ad valorem taxation. He explained that there was not enough time to define asub-watershed and get the t project done. Manager Leiser replied to Klayton's comments with many favorable remazks. As to the ad valorem taxation issue he explained that m future there would be more time to plan for subwatersheds and look for grants. Manager Leiser stated that the BCWD would welcome joint interest in grants. Manager Peterson stated that all the CIF's mentioned in Klayton's letter are within the current distract "~ ~= boundaries. If the merger with Middle St. Croix happens other projects may need to be addressed, either _ directly through the final DRAFT submittal or through amendment if the plan has been submitted. .~xa~d ~''~ Manager Gordon stated that during the proposed rules planning the BCWD did, in fact, do a comparison _ ~ betweenthe proposed rules and the ordinances that are parallel to them. { ,~~'_ _ '{ManagerKilberg arrived at 7.30P.~i --- -- =' - =a ' - _ ~~-- ~=: - - _ ~anager~er ended this discussion by assuring Klayton Eckles that the BCWD would tike to work with the , City of afar in the future. ommon Ground" meeting -November 28, 2000. -~=_a, EOR, would like to organize the submitted comments when all aze received, identifying policy;~`:~ tts, technical issues and policy questions. FOR would then mail the comments out to the ~ager~ iser asked for a workshop meeting, allocating enough time to go over the commeIIts~ .-.~-~- _~,•.. Meeting of the BCWD Boazd of Managers Brett Emmons, EOR, also stated that with the focus of this plan we need to slow down and work • with the individual cities. closely PROJECT REVIEW AND UPDATES a) THPP Project Update Mazk Doneux reported on the well issue. Cost of abandoning wells # 2 and # 3 is $1,825.00. We need to w ork with Mr. DeWolf in locating the # 2 well . Manager Leiser asked if there was any reason to keep one of the wells open for monitoring in the future. Mazk Doneux stated there was no reason ~to keep one open. Pat Conrad, EOR, indicated that if the Burn Pit were to be used as an infiltration area in thel future, the wells could be useful. Manaser KilberQ made a motion to authonze FOR to process abandonment of the wells, seconded by Manager Peterson_ 4/0 Chuck Holtman, South Pazker, asked the Boazd if the motion gave authorization to FOR to work with third party or is the contract going to be with the Boazd. Manager Leiser replied that the motion gave FOR authority to get the job done. Manager Kilberg asked Mazk Doneux if a letter had been written to the County about the County Road 57 road repair. He replied that the letter had been written but not sent at this time. Mazk Doneux was instructed to review the letter with Smith Parker and and have it sent to the county. Chuck Holtman, Smith Pazker announced that the THPP condemnation hearing is scheduled for January 30, 31, 2001. ~ismet Basin -Response to EAW comments -Decision on the need for an Environmental Impact Statement Pat Conrad passed out the Response to Comments on the Kismet Basin Environmental Assessment. He stated that some clarifications were made and Chuck Holtman's comments were included. Pat Conrad and Chnsta Bren, EOR, went through the response to comments and covered any changes that had been made. Manager Kilberg asked that a list of priorities be put together for opening/closing the project before we have a problem with flood relief. Manager Kilberg asked Pat Conrad to run the groundwater statements past Jon Michels and receive some documentation of agreement, preferably in written form Manager Gordon moved to adopt Resolution #00-06, Adopting A Record Of Decision For The Kismet Basin _Protect Making A Negative Declaration On The Need For An Environmental Impact Statement, And Orden The Protect, seconded by Manaeer Peterson. Manager Kilberg suggested the $210,000 estimated cost should be placed into the Resolution. Nile Knesel, 627 Hillside Lane, asked if the project would be taxed with an ad valorem tax? Manager Leiser leplied yes. \~Lr. Kriesel stated that he is an agitated tax payer He continues to be taxed for City of Stillwater projects and asked why there cannot be a cost recovery system. Manager Kilberg agreed that there comes a Mtnutes of the December 11, ?000 Regular i\rleetmg of the BCWD Board of Managers Page 3 of ~ point at which people must decide how much they are willing to pay to protect an entity that is enjoyed by the whole region or the state Manager Leiser asked that Mark Doneux attach a complete histoncal file to this Resolution. Vote: 4/0 • RULES A1~TD PERiVIITS a) Heritage EmbroiderylKellison Co. -Exception to BCWD Rules Stipulation. The Stipulation is the formal agreement to enact an exception to the rules. The conditions follow the FOR memo. The name of the landowner needs to be changed and a clarification of language made by Chuck Holtman. Manager Gordon asked for a clanfication of what the escrow is for. Manager Gordon moved to accept the Stipulation as amended, seconded by Manager Leiser. Mark Doneux stated that we have discussed the stipulations with the property owner and he has agreed. 3/1 Manager Peterson felt that this stipulation was improper. b) Coves of Stillwater Update The Coves of Stillwater development was granted a permit with conditions. Christa Bren, EOR, explained that the developers' engineer had been required by the permit to provide additional details when finalizing the plans. We have received their revised final grading plans and discovered that notes added regarding watershed requirements had been removed from sheet one. A phone conversation with Paul Pearson (Coves Engineer) informed FOR that they were accidentally left off and would be corrected. EOR's review of model documentation submitted far peak rate and HWR's revealed that the engineer had significantly changed the input values for determining pipe sizes and flood elevations within their hydrologic model. Manager Leiser stated that it is the BCWD's intent to hold them to the onginal plans with our suggested changes. Manager Kilberg feels that it is tune to put them on notice that they need to meet the conditions agreed to and if they do not do it now they will have to do it eventually. Manager Kilberg suggested that the letter to the developer come from our attorney. Mark Doneux will work with Chuck Holtman and request that the appropriate paperwork will be in to us by the January 8 meeting. OLD BUSINESS/NEW BUSINESS a) Cancel December 25, 2000 meeting Manager Leiser moved, seconded by Manager Kilbere to cancel Dec 25, 2000 meeting 4/0 b) Discuss Annual Meeting The two meetings in January will be January 8 and 22. Manager Kilberg made a motion to hold the annual meeting at the Janu 22nd meeting, seconded by Manaser Gordon. 4/0 c) Discuss Annual Report/Newsletter Manager Leiser appointed a work group to find out what needs to be included in our annual report and report at the January 8 meeting He appointed Mark Doneux, Chuck Holtman and Manager Kilberg. d) Contracts Chuck Holtman -The BCWD should decide what they want to do about renewing contracts. Manager Gordon made a motion to extend existing contracts for engineenng services and legal services until such time that new contracts are signed. Motion seconded by Manager Peterson. Mark will bring in sample RFP's. 4/0 CO1vI1~IUNICATIONS & REPORTS a) NI~iWD Annual fleeting Update • Minutes of the December 11, 2000 Regular vleehng of the BCWD Board of 1~ianagers Page 4 of 5 Manager Leiser gave an update of the MAWD meeting held in Alexandra, NN. He stated that the meeting was very well attended and had gathered a lot of good information for future use Chuck Holtman and Louis Smith presented a class on watershed rules which was very well attended. • b) Intergovernmental Meeting Update Craig Leiser's name has been submitted to serve on the Washington County Water Advisory Committee He recommended Manager Gordon to act as alternate. No Executive session required. Manaser Gordon made a motion to adioum seconded by Manager Kilberg. 4/0 Meeting adjourned at 9:45P.M. Respectfully Submitted, Dawn Hilde Recording Secretary ,7 • Limutes of the December 11, ?000 Regular Meeting of the BCWD Board of Managers Page 5 of 5 3~r~ ~~~ WASHINGTON COUNTY DDemu~•s O; Hegbsrg _ 89 Pulkrabsk ~, COUNTY BOARD AGENDA yy~ Abrahamson ~'iD,~, ~~y~s+` Dptrret 3 JANUARY 23, 2001, 9:00 A.M. M~~~~ Dick Stafford D~strrct 5 1 9 00 Roll Call 2 9 00 Comments from the Public Vrsrtors may share thew concerns wtth the County Board of Commisstoners on any item on or not on the agenda The Char wrTl direct the County Adimmstrator to prepare responses to your concerns You ass atrcowaged not to be trpstrttous ofprevious speaiasrs and to Imnt your address to five minutes The Chair reserves the nght to Itnut an :nd:vtdual'sprssentat:on :f rt becomes redundant, repstrtrve, irrelevant, or overly argumentat:va The Chars may also hm:t the member of:nd:vtdual presentations on any rssus to accommodate the sche~led agenda stems 3 9.10 Consent Calendar 4 9 10 Public Health and Environment A Solid Waste Management Coordinating Board Regional Backyard Food Waste Compost Bin Project -Jeff Travis, Program Manager B May Township and New Scandia Community Wastewater Treatment System Maintenance Agreement -Mary McGlothlin, Iirector, Public Health and Environment 5 9 30 Sheriff sDepartment -Jim Frank, Sheriff Contract with Capitol Communications for Microwave Radio System 6 9 45 Transportation and Physical Development -Jim Luger, Parks Director Application for Natural Resources Study Grant • 7 9 55 General Administration -Jim Schug, County Administrator Appointments to Groundwater Advisory Committee 8 10 00 Commissioner Reports -Comments -Questions This psrrod of dine shall bs used by the Cornmisstonps to report to ihs full Board on commrttse activrt:es, make comments on matters of rnterast and rnformahon, orrarsa questions to the staff T7i:s action rs not intended to result m substantrve board action during thrs time Any action necessary because of duct~ssron wrll be scheduled for a future board meeting 9 Board Correspondence - 10 10 10 Adjourn 11 10.20 Board Workshop with Assessment, Ta.Ypayer Services, and Elections to 11 OS County Appraisal Services 12 11 OS Board Workshop with Office of Administration to 11 35 Kismet Basin Flood Control Project ***MEETING NOTICES LISTED ON BACK*** Assutrve IFstentng devrces~r~~ta evadable for use to the Coun Board Room E~.UAL E LPM OYMENT OPPORTUN~TI~ % AFFr(I~MATIVE ACTION EMPLOYE WASHINGTON COUNTY BOARD OF COMIVIISSIONERS CONSENT CALENDAR JANUARY 23, 2001 • The following items are presented for Board approvaUadoption: DEPARTMENT/AGENCY Administration CommLnity Services Law Library Public Health and • Transportation and Development *Conscat Cala Commssssoners ITEM A. Approval of Waiver of Intellectual Property Rights for the Regional Minor Civil Ihvision/County Jurisdictional Boundary Dataset B Approval to appoint Merry Beckmann, Woodbury, to the Minnesota Extension Committee to a first term expuing December 31, 2003 C Approval of the 2000-2002 contract with Hope House of St Croix Valley D Approval of contract with Family Means (formerly Family Service St Croix) to provide management of volunteer respite caze services to frail elderly and childrenwith developmental disabilities for calendazyeaz 2001 E Approval of the Law Library's request to raise the Law Library's criminal fine by $5.00 from $5 00 to $10 00 per case F Approval to enter into a contract with the Minnesota Department of Health effective January 23 through June 31, 2001, fora $25,000 grant from the Minnesota Youth Tobacco Prevention Initiative, Part V G. Approval of resolution, award of bid for the Lake Elmo Pazk reroofing project to Donahue Construction, the lowest responsible bidder, in the amount of $276,420 00 conditioned upon the execution of a contract as approved by law H Approval of final payment to Tower Asphalt, Inc. for the CSAH 10 intersection modifications in the amount of $80,980 71 stems are generally defined as items of ro~sne bnssness, not s+egwrmg dsscussson, and approved sn one vote elect to pull a Consent Calendar stem(s) for dsscussson and/or separate action *:*:*,e* ******~*s~r~r~*******s**********t#,r**:** ~: * **,tt*~ *# * * * ~* ~* * x **** REMINDER: No Board Meeting on January 30, 2001- 5th Tuesday MEETING NOTICES Date Committee Time January 23 Interviews for HRA Board 8 30 a m January 23 Planning Advisory Commission 7 00 p m January 24 Regional Solid waste Management Coord Board 10.30 a m ~nuary 25 Community Corrections Advisory Board 7 30 a m 3nuary 25 Metropolitan Mosgnrto Control 9 00 a m Jan. sry 25 Red Rock Comdor 3 30 p m Januazv 29 Library Board 6 30 p m Location wasliington Comity Government Center Washington County Government Center 2099 University Avemie west - St. Paul Washington County Government center 2099 University Avenue West, St. Paul Cottage Grove City Hall 7900 Hemingway Avenue South -Cottage Grove 01/12/2001 21.03 6514394705 PAGE 01/01 Stillwater Township Calendar Chair Johnson January 17 Joint Pianrnng Committee 7:00 PM January 18 Planning Commission 7:00 PM January 25 Town Board Meeting 7:00 PM Chalr LaBoda February 7 Planning Commission 7.00 PM February 8 Town Board Meeting 7.00 PM February 15 Planning Commission 7-00 PM February 22 fawn Board Meeting 7:00 PM (Board of Audit Responsibilities) February 26 Government Dinrs~r 6:00 PM Chair LaBoda March 1 ' Planning Commission 7.00 PM March 8 Town Board Meeting 7:00 PM March i2 Park Corrunittee 7:00 PM March 13 Annual Meeting 7:00 PM March 20 Annual Meeting -bad weather altemahve 7:00 PM March 22 Town Board Meeting 7:00 PM Pat Bantu January 12, 2001 Clerk, Stillwater Township • • STILLWATER TOWN BOARD MEETING January 11 , 21001 Town Hal l PRESENT: Chairperson David Johnson, Supervisors Ken LaBoda, Sheila-Marie Untiedt, Jim Doriott and Duane Laabs. Also, Planner Meg McMonigal and Attorney Tom Scott. 7:00 P.M. 1. AGENDA - M/S/P LaBoda/Untiedt moved to adopt the agenda as amended. (4 ayes 2. MINUTES - M/S/P Untiedt/LaBoda moved to approve the 12/14/00 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. CLAIMS/CHECKS - Claims #818 thru #835 were approved for payment. 4. PLANNING COMMISSION - M/S/P LaBoda/Untiedt moved to appoint Robert Ranalla to the planning commission. (4 ayes) 5. BUDGET ADJUSTMENTS - M/S/P LaBoda/Untiedt moved to approve budget adjustment per memo dated 1/4/01 as requested by the treasurer. (4 ayes) 6. LEVY RECOMMENDATION - M/S/P LaBoda/Untiedt moved to recommend to the residents the approval of a 2002 levy of $486,970.00. (4 ayes) •7. DEPOSITORY - M/S/P Untiedt/LaBoda moved that Firstar Bank of Stillwater be the township depository for 2001. (4 ayes) 8. SMITH ESCROWS - Consensus that the remaining balance of the escrow account for the Smith Variance be returned to Jim Smith. M/S/P LaBoda/Untiedt moved that a $20,000.00 warranty regarding Pinewood Ridge Subdivision be returned to the Smiths. (4 ayes) 9. AXDAHL LOT LINE ADJUSTMENT - M/S/P LaBoda/Untiedt moved to approve a lot line adjustment for Axdahl/Hassett per revised survey dated 10/31/00. (4 ayes) Duane Laabs arrived. 10. OTCHIPWE TRAILS SUBDIVISION - A planning commission recommendation to deny the Otchipwe Trails Subdivision plan and conditional use permit was discussed. Motion Failed LaBoda/Doriott moved to direct the attorney to do findings consistent with denial of the subdivision and CUP. (ayes LaBoda/Doriott, nays Johnson/Laabs/Untiedt) It was decided that the attorney should talk to county planning personnel bout any differences in definitions of the 300 foot Buffer Zone. Stillwater Town Board Meeting - 1/11/O1 Page Two M/S/P Untiedt/Laabs moved to table the Otchipwe Trails issues until the next town board meeting on January 25th. (5 ayes) • 11. FUNDING MN-WISCONSIN BOUNDARY AREA COMMISSION - M/S/P Untiedt/LaBoda moved that up to $2,000.00 be paid to the Boundary Area Commission as the township's share subject to receipt of the model tower ordinance and master plan by February 15, 2001 so they can be effectively utilized. (5 ayes) A letter relaying the above motion will be sent to Mr. Clarence Malick. 12. QWEST PERMIT - M/S/P LaBoda/Laabs moved to approve Qwest Permit J.O.#02mx338 for a cable installation on Mayfield Avenue North per the township engineer's approval. (5 ayes) 13. CLERK - 1. Board of Review 4/19 5-6 p.m. 2. Annual Exclusion Report signed by the chair. 3. Organizational Meeting 1/25. 4. Construction Managers applications to be reviewed by supervisors before the next meeting. Item to be on the 1/25 agenda. 5. Mike Raleigh will be invited to the next meeting to discuss renewal of his mining permit. 14. PARK REPORT - There will be no park meeting in February. Instead, members split up into 3 groups. Each group will work on a different project: Stonehenge Trail, Little Carnelian Trail and Beach, Otto Berg Playground Equipment. • 16. ADJOURNMENT - Meeting adjourned at 9:55 p.m. 15. JOINT PLANNING - Ken LaBoda expressed an interest in replacing Louise Bergeron on this group. David Johnson talked about the items on the 1/17 meeting agenda to ascertain the feelings of the other supervisors. Clerk Chairperson Approved n ~~ Stillwater Towns6~p January 2s, 2a01 e Chair: D Johnson 7.00 p.m. Regular Meeting Call To Under A pile: Adopt Minutes: Approve Minutes: January 11.2001 Treasurer: 1. Claims & Checks Attorney: 1. Otchipwe Trails Report - Bui~er Zone 2. Review Pinewood Ridge Escrows Planner: 1. Moratorium Update 2. Action Otchipwe Trails Eneineer: 1. Public Works: 1. • Clerk: 1. Update Dinner February 26. 2. Associated Press Photo Committees: l . Joitrt Planning Report. People: 8:00 PM: Steve Nelson 8:15 PM: Steve Niggler 8:30 PM: Eileen Sexton Old Business:. 1. Review Contractor Bids 2. Organizational Meeting a) Chair rotation d) Platming Co~nrn~nittee Liaison b) 3ornt Planning Member, Joint e) Park Committee Liaison Planning Back-up Member t) Public Works Person c) Watershed Representative g) Others New Basiness• 1. Adiourn No#es• ollzor~oal Pat Bantu JAN-19-2001 13 19 CITY OF OFH cIT~ o~ aAx PARK MEZGHTs TUESDAY, jANU',p-RY 23, 2001 CITY covlvclr~ MEETING AGENDA 7:00 P.M. P.02~03 s 7:00 p.m. I. Call io C~rtlerlApproval v~ A~,cnda Z:05 p_rn. II. DepartancntlCouncil T.iai~q~ 'deports A. Planning Comm~sexrn~ I3. Parixs Commission C. Cable Cotntn~saion D. Walcr Management Orgaruzatious 1. Brown's Cree~Z Watexs~ec~ T)1striet 2. Msddlc S~. Cxoix Watershed Aistriet 3. Valley Branch DDatcrshecl I7istnct >r. Otizex Liaisvn/Gta~ reports ?• 10 p.m. III. Vis~torslPublic Comt~.cnt Recycling Award {1) Yff tsis ~s an opposluzi{y ~os t~sv publiv W aculses3 tide (r01tll0i] wtt~t que~st3o»F ear coact:ns or u.~ucr rwl part of t17c rc~y~ar a~cada SP~cabc limit cvsaruenl,s k> 3 nutlute9 in leu~+t~l.) 7• I 0 p.m Y'V'. Canaent e~n„da (Roll Call Vote) A Approve Bills ~ lnveatments • 13. Apgioval ~~ City Council Minutes -December 28, 2000 (?) C. Approval of City Council M~n~utes - f anuary 2, 20(?0 (3) D. Confirm 2001 Local Boaxd of RevicwlOpcn Baolz Meeting -April 1Q, 2(~1 (~) Ia. 1~+reement k'eview and. Approval (5) 1. 1~ire Ynspcction Sen+~oes 2. Builduig In.4peetion Services 3. Fire ~uprressic~n and 1'ieeaue Services 7:15 p.m. V. Public Hearings None 7:15 p.iu. VI. Ncw I3usine~ A. Appoint Panes and. Planning Commissun Membczs (6) B. CBDG Citizen 1ldvisory Committee {7) C Cover Manor 7vmng Request (8) t7. Pozry Sx~ress Auto Wadi (9) JAN-19-2001 13 19 CITY OF OPH E z:~5 p.m. Vl~ Qla 13aSInCSS Il. jacal~'s 2"a A~iti~n Prolin~inary sncl final Plat (],0) B Transfer o~ Funds to P~enewal/keplacement Fund (11) • 1 Request far !'ayn:-cnf. - Marla J. Trawl: Wells, lne. (!2) 5:15 ~.ni. 'VYYX. Acljc~urnme~ Sa:ial gathcririg at A~plebes'a Eo ~~ow • • P.03/03 TOTAL P.03 STILLWATER TOWN BOARD MEETING January 25, 2001 Town Hall 7:00 P.M. !PRESENT: Chairperson David Johnson, Supervisors Ken LaBoda, Duane Laabs, Sheila-Marie Untiedt and Jim Doriott. Also, Planner Meg McMonigal, Attorney Tom Scott and Peace Officer Steve Nelson. 1. AGENDA - M/S/P LaBoda/Untiedt moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/LaBoda moved to approve the 1/11/O1 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. CHECKS/CLAIMS - Checks #15066 thru #15099 were approved for payment. 4. PINEWOOD RIDGE WARRANTY - Per Bob Moser's letter a $20,000.00 warranty payment was returned to the Smith brothers. Also a variance escrow balance of $154.30 was returned to Jim Smith. 5. PEACE OFFICER REPORT - 1. Steve Nelson talked about several recent robberies in the township warning residents to keep their eyes open in their neighborhood. 2. He also reported on the clean-up efforts at Pine Point by the county. He will motivate them to continue on. 6. GOPHER REBATE - Steve Miggler was present to ask about gopher rebate ~oney. He would like to see the rebate reinstated. M/S/P Untiedt/LaBoda moved to accept gopher feet from Steve Miggler that he trapped in 2000 before the rebate was cancelled. Jim Doriott will count the feet. (5 ayes) 7. EILEEN SEXTON - CELL TOWER INFORMATION - Eileen was present to share information she has gathered regarding the ongoing cell tower situation. The attorney suggested that Eileen summarize her comments for the planning commission to become part of the record. 8. OTCHIPWE TRAILS SUBDIVISION - Motion Failed LaBoda/Doriott moved to direct the attorney to do findings for the denial of the Otchipwe Trails Subdivision CUP. (LaBoda/Doriott ayes, Laabs/Johnson/Untiedt nays) M/S/P Untiedt/Laabs moved to approve the CUP application for Otchipwe Trails Subdivision subject to the following: 1. Building and site plans for the community barn or other community buildings must be submitted to the township for approval. 2. Lots 3 and 4 building plans must be approved through a Washington County Certificate of Compliance prior to building permit issuance. 3. Restrictions are placed on the wooded areas of lots 3, 4, 10, 11, 12 and 13 to prohibit unnecessary clearing or cutting. 4. A professionally drawn landscape plan is submitted. • 5. All septic system requirements are met. 6. All requirements of the Watershed District and the Soil and Water Conservation District are met. Stillwater Town Board Meeting - 1/25/01 'P age =Two 7. A homeowner's association is created to own and maintain the open space. Associated documents to be approved by the town attorney. 8. A conservation easement over the open space is granted by the Minnesota Land Trust in a form approved by the town attorney. 9. The proposed entry island must be approved by the public works department. A monument sign must meet all township requirements. 10. All necessary engineering documents are submitted for review by the town engineer and all requirements of the town engineer must be met. The developer has the option to relocate lot 14 to the northwest corner of the subdivision or absorb the space into the rest of the 13 lots. The open space would remain the same. Also there is the option to move the lot along County 11 as long as it is contiguous north or south. If there are any lots along County 11, housing must be sited as far to the east as possible. Natural screening must be a condition of the house site to minimize the view from the road. The landscape plan would include screening for the lots. (Untiedt/Laabs/Johnson ayes, LaBoda/Doriott nays) 9. ENGINEER - The engineer will be asked to check out the Todd Mathisen property at 12580 103rd Street in the spring to follow-up on a complaint last fall regarding the lack of a driveway culvert on the property. 10. CONSTRUCTION MANAGER - Supervisor's reviewed the applications and picked six applicants to interview on January 30 in the town hall from 6:30 to 9:00 p.m. 11. ORGANIZATIONAL MEETING - 1. Chair Rotation - The new supervisors were given the option to skip their turn until they are more comfortable with the situation. 2. Joint Planning - David Johnson/Ken LaBoda Sheila-Marie Untiedt back-up. 3. Watershed - Supervisors chose not to be represented anymore. 4. Plannin4 Commission liaison - Duane Laabs/Jim Doriott. 5. Park liaison - Sheila-Marie Untiedt. 6. Peoole Portion of Meeting - In order to move meetings along, speakers will be allowed up to 15 minutes to address the board and encouraged not to go over that limit. 7. Public Works Issues - Since the township has a capable road contractor and engineer to handle road issues, the consensus of the board is that a director of public works position is redundant. How this change can be handled will be discussed with Mike Raleigh. 12. ADJOURNMENT - Meeting adjourned at 10:57 p.m. Clerk Chairperson ~. Approved ' ~ Stillwater Township ~ February $, 2001 • • C air: Galt To Order A d: Minutes: Treace Kevin Sboeberg re: llual Jurisdiction and Repeal of County Accessory Building Ordinance D. Johnison 7:00 p.m. Regular Meeting Adopt ~'i , Approve Minutes• January 2S. 2001 {Town Board Meeting), Jamiary 30, 2001 (Project Manager Interviews) 1. Claims & Checks Attu 1. P1a~ 1 Fns 1. ~'ublic Works: 1. Clerk: ] . Discuss Annual Mceting Agenda, 2. Adopt Board of Audit Statement Committees: l . PeoRle: 8:A0 PM: ] Steve Nelson 2. Mike Raleigh ^ Mining Permit ^ Public Works 3. Shawn - City of Stiilwater re: Cocmty 1 S Watermain 4. Karen Richtman re: 2001 R~acycling Old Business:. 1. New Business: 1 Ad'ourn N~ Claims Please 02/02/2001 - Pat Bantu WASHINGTON COI:JN'TY COUNTY BOARD AGENDA FEBRUARY 6, 2001, 3:00 P.M. 1. 2. 4:30 Roll Call 4:30 Comments from the Public 3. 4:40 4. 4:40 S. 5:05 6. 5:15 Dannbi C. Hapbsry District 1 Bdi Pulkrabak Dbulct 2 Wally Abrabamscn District 3 Myra H.taraon DktMct 4/Chah Dick Stafford District 1 Yrsrtors nary share them concerns xnth the CountyBoard of Commissioners on any item on or not on the agenda Tfie Chmr will dtrect the CountyAdmmtstratortoprepare responses toyourconcerns. You are encouragednot to be repetrdoresof prewousspeakers and to Grnit your address to five m:notes The Charrreser-~s the nght to Irm:t an individual ~preseritation tf it becomes redundant, repetitive, irrelevant or over argumentative ?TieG7rairnrayalsolrmrtthenumberoftndrvidualpresentadonsonanyissuetoaccommodatethescheduledagendarte~ns Consent Calendar Transportation and Physical Development -Don Wisniewski, Director A Revoke County Road 33A to the Minnesota DNR -Doug Fischer B. PAC's Recommendation for Amendments to the County Code - Ann Dung-Terwedo General Administration -aim Schug, County Administrator Reports on Orders for Enlargement of the Brown's Creek and Valley Branch Watershed Districts Commissioner Reports -Comments -Questions This period of trine shall be used by the Conanissionersto report to the fall Board on corrariitiee activmes, make comments on mattes of taterest and mforntatw>R, or raise questions to the staff. ?1iTs odion rs not rntend~to resell in substantrveboord action during this time Any actionnocasarybocauseof drscussionmli be scheduledfor a fuhoebaand meeting. 7. Board Correspondence 8. 5:30 Adjourn 9. 5:45 Board Workshop with Newport City Council to 6:30 Discuss Local Impacts Associated with the I-494, TH 61/Wakota Bridge Project ***MEETING NOTICES LISTED ON BACK*** AsshrWe ssteniny devices ere evelleb/e taruse h, the totally tJoerd Roan WASHINGTON COUNTY BOARD OF CONIlVIISSIONERS CONSENT CALENDAR FEBRUARY 6, 2001 e following items are presented for Board approvaUadoption: EPARTMENT/AGENCY ITEM _ Administratiari A. Approval of the January 9,16 and 23, 2001 Board meeting minutes. B. Approval to appoint Darcy Miner, Oakdale, to the Community Services Advisory Committee, as a Children and Families representative, to a first term aspiring December 31, 2003. C. Approval to appoint Peter Nord, May Township, and Judy Woods, Newport, to the Public Health Advisory Committee to first teams expiring December 31, 2002. D. Approval of resolution authorizing the County Board Chair and the County Administrator to execute the Natural Resout~ces Block Grant Agreement with the Board of Water and Soil Resources and suthori~.irig the required expenditure of $18,000 cash and $21,000 in-kind match. E. Approval of fourprojects recommended by the DepartmentHead Group for funding through the 1999 Budget Savings Pool in the amount of up to $175,000. Assessment, Taxpayer Services F. Approval of resolution allowingtax-forfeited parcels to be combined into one t~s and Elections parcel. G. Approval of resolution, exemption from Lawful Gambling from Mississippi Longtails/PheasantsForever, to beused atCounty Point Cafe, Denmark Township. H. Approval of 2000 assessment, valuation and classification change het. Community Services I. Approval of contract with Washington County Association for Senior Citizens dba/Croixdale Residence and Apartments as anon-certified Board and Care Home. Public Health and Environment J. Approval to ratify the Departments assignment of County Agriculture Inspector duties to Peter Ganzel. K. Approval to apply for a Minnesota Board of Water and Soil Resources Challenge Grant to complete a "Comprehensive Assessment" in northern Washington County. 'OoeseatCaiwdaritemsaregenuallyde6nodasitemsofroutmebusiness,notraquicmgdiacussio~n,eadsp~ovad inamewte. aom~ionas maY duct to pall a Consent C~leadar item(s) for discussion and/or separate action. ******~*******,e****~-****,r***~*r~******s<~*w*,re*****~**********,e**~~*** Date Committee MEETING NOTICES Time Location February S Library Board Meeting 6:30 am. 7900 Hemiagvvay Aveiine South-Cottage Grove ~ruary 7 Metropolitan LRT Joint Powers Board - 8:30 a.m. Hennepin County Government Center ~bruary 7 Metropolitan 911 Board Executive Committee 10:30 am. 2099 University Avemie West - St Paul February 8 Community Services Advisory Board 7:30 am. Washington Couny Government Center February 8 Metropolitan TAB 12:00 pm 230 East S~ Street, Mears Park Centre, St Paul Summary of Proceedings Washington County Board of Commissioners January 2, 2001 Present were Conunissioners Dennis C Hegberg, District 1, Bill Pulkrabek, District 2, Wally Abrahamson, District 3; Myra Peterson, District 4, and Dick Stafford, District 5 Absent none Board Chair Peterson presided. Oath of Office Oath of Office to the following newly elected officials Dennis C. Hegberg, Commissioner District 1, Wally Abrahamson, Commissioner District 3; and R H Stafford, Commissioner District 5 Board Chair and Vice Chair for 2001 Commissioner Peterson was elected Boazd Chair and Commissioner Pulkrabek elected Vice Chair for 2001 Commissioner Reports -Comments - uestions The Commissioners reported on the following items• - Commissioner Hegberg attended the New Yeaz's Eve Party in St Paul and requested that a letter of be sent to Mayor Norm Coleman congratulating him on its success; - CommissionerPeteisonannouncedthefollowingmeetings WakotaBridge/61 projectopenhouse on January 9 in Newport and in St Paul Pazk on January 11; Minnesota Drive In for _ Transportation Alliance, February 7 at the Kelly Inn in St Paul, and the Metro East Development Partnership annual meeting, February 8, Town and Country Club from 5:00 to 7.00 p m Community Services Department Approval of the following actions - Information only, child foster care daily basic maintenance, initial clothing allowance and difficulty of care rates for 2001; - Citizen member appointments to the Citizen's Review Panel: Joyce Beaird, Cottage Grove, Susan Johnson, Cottage Grove, Mary Ann Holton, Oakdale, Shannon Cunnien, Woodbury, and Karen Solimaz, Woodbury Human Resources Department Approval of atlraction/retention salary ranges for the classification of Bngineer II and Transportation Engineer in the Department of Transportation and Physical Development General Administration Approval of the following actions. - 2001 Board meetings set for the first four Tuesdays of each month (excluding any Tuesday which is a holiday) the first Tuesday to bean afternoon meeting starting at 4:30 p m. and the remaining Tuesdays to beheld at 9 00 a.m ; r - Ronald Schaefer, Woodbury, advised the County Boazd he has filed a complaintwith the Lawyer ~ Professional Responsibility Boazd about his issues with the County Attorney's Office, - December 12, 2000 Boazd meeting minutes, - Resolution No 2001-001, awazd of 2001 newspaper publication bids; - Memorial Day appropriation of $100 each upon request for Washington County posts and barracks; - 2001 citizen appointments/reappointments to advisory committees as follows District 1 - Mazgazet Vogel-Martin, Forest Lake, Parks and Open Space Commission; Lloyd Nelson, Forest Lake, Planning Advisory Commission, Blizabeth Sandstrom, Scandia, Public Health Advisory Committee, District 2 - JaneNicholson, Mahtomedi, Community Services Advisory Committee; Alice Smith, Mahtomedi, Historic Courthouse Advisory Council, Kenneth Heuer, Oakdale, Parks and Open Space Commission, Saza Wenzel, Oakdale, Public Health Advisory Committee, Elizabeth Semotink, Oakdale, Public Health Advisory Committee, District 3 - Mazgucritc Rhcinberger, Still•~vater, Local Advisory Council on Mental Health, Joseph Rheinberger, Stillwater, Public Health Advisory Committee, Richard Huelsmann, Stillwater, Public Health Advisory Committee, District 4 -Janet K. Wuorenma, Cottage Grove, Community Corrections Advisory Board, Janet Norton, St Paul Pazk, Parks and Open Space Commission, District 5 -Holly Ryan Moore, Woodbury, Community Corrections Advisory Boazd, Wilmer Holz, Cottage Grove, Historic CourthouseAdvisory Council, Gigi Scanlan, Woodbury, Parks and Open Space Commission, Doreen Feist, Woodbury, Public Health Advisory Committee; At Lazee -Joseph Rheinberger, Stillwater, Internal Audit Advisory Committee, Robert Mazzolf, Scandia, Minnesota Extension Committee, Mazguente Rheinberger, Stillwater, Public Health Advisory Committee, Lisa Ring, Cottage Grove, Public Health Advisory Committee; Nancy Schlagel, Stillwater, Public Health Advisory Committee, Julie Schmidt, Stillwater, Public Health Advisory Committee, Confirmation of the following committee appointments - Mazk Kuppe, Human Services, Inc , Community Corrections Advisory Boazd, Doug Johnson, County Attorney, Community Corrections Advisory Board, Shelley Elling, Probation Officer, Community Corrections Advisory Board, Donald G. Scheel, Auditor/TreasurerDwignee, Minnesota Pxtension Committee, - 2001 Commissioner Committee assignments, - 2001 Legislative Agenda approved as amended, - Update given on Forest Lake Tax issues and that this matter has been resolved; - Bxecute documents required to administer the federal Housing and Urban Development HOMB program in the County; - Board correspondence was received and placed on file Sheriff's Office Approval of the following actions - Amendment No 3 to the food service management agreement with Best, Inc. - Licensing agreement and agreement for installation of the Minnesota Photo Imaging Repository system Transportation and Physical Development Approval of the following actions - Resolution No. 2001-002, bid award for 2001 motor vehicle fuel supplies to Kath Brothers Fuel ~ Oil Co.; - Change Order No. 1, microsurfacing in Washington County; - Space lease with Stillwater Independent School District 834, January 1, 2001 through December 31, 2001; - Change Order No 1 with George Siegfried Construction Company for the retaining wall proj ect at the Historic Courthouse A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N ,Stillwater, Minnesota • Summary of Proceedings Washington County Board of Commissioners January 9, 2001 Present were Commissioners Dennis C Hegberg, District 1, Bill Pulkrabek, District 2, Wall Abrahamson, District 3, Myra Peterson, District 4, and Dick Stafford, District 5 Absent none Boazd Chair Peterson presided Assessment. Taxpayer Services and Elections Approval to seek legislation to sell tax forfeited land adjacent to water or wetlands Community Services D~artment Approval of the following actions - 2001 contract with Rule 36 Limited Partnership of Duluth III for residential s ervices at the Hamilton House in Lake Elmo, - 2001 contract with the Housing and Redevelopment Authority to provide housing subsidies for individuals with a serious and persistent mental illness under the Bridges II Program General Administration Approval of the following actions - 2001 citizen appointments to advisory committees as follows District 1 - Patricia K Knudson, Hugo, Community Services Advisory Committee, District 3 -Gayle Hudak, Stillwater, Historic Courthouse Advisory Council, District 5 -Nancy Remakel, Woodbury, Library Board, Mary McConnell, Afton, Planning Advisory Commission, and Milton Knoll, Sr ,Woodbury, Planning Advisory Commission, - Memorandum of agreement with the Agricultural Society for the yeaz 2001, - Public hearing held on the 2001-2005 Capital Improvement Plan, - Resolution No 2001-003, adoption and submittal of the 2001 2005 Capital Improvement Plan, - Receipt of the Distinguished Budget Presentation Awazd from the Government Finance Officers Association for the 2000 budget document, - InterviewsofapplicantsfortheGroundwaterAdvisoryCommitteeandtheLibraryBoardwillfollow today's Boazd meeting, - Legislative reception to be held this evening at 5 00 p m at the Oak Marsh Golf Course to discuss the 2001 Legislative Agenda, - Boazd correspondence was received and placed on file Public Health and Environment Adoption of Resolution No 2001-004, Metropolitan Counties Energy Task Force recommendations and work plan Tr ortation and Ph sisal Develo ment Approval of the following actions• Update on the Woodbury Library Project; Approval of the Lake Links Trail Network Master Plan and authorization to submit the master plan to the Metropolitan Council for review and approval as a regionally significant trail corridor. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N ,Stillwater, Minnesota • • Summary of Proceedings Washington County Board of Commissioners January 16, 2001 Present were Commissioners Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson,' District 4; and Dick Stafford, District 5. Dennis C. Hegberg, District 1 absent. Boazd Chair Peterson presided. Commissioner Reports -Comments - Questions The Commissioners reported on the following items: - Commissioner Stafford to attend the MICA annual meeting in Becker, MN, this week; - Commissioner Abrahamson updated the Board on 911 Boazd issues; - Commissioner Peterson to attend the AMC Legislative Steering Committee in place of Commissioner Pulkrabek; - Former Commissioner Mary Hauser appointed to the Metropolitan Transportation Advisory Board as a citizen member. Community Services Department Approval of the Workforce Center's Annual Report for Program Yeaz July 1, 1999 to June 30, 2000. General Administration Approval of the following actions: - Florence Daninger, Scandia, addressed concerns regazchng the Washington County Housing an~ Redevelopment Authority; - December 19, 2000 and January 2, 2001 Boazd meeting minutes; - Overview presented of the AMC 2001 Legislative priorities; - Establishment of the Community Development Block Citizen Advisory Committee and authorize per diem and mileage reimbursement; - The Board meeting will be followed by interviews for the Groundwater Advisory Committee and Commissioner's Abrahamson and Peterson to meet with the Sheriff s Office to discuss 911 legislative recommendations; - Boazd correspondence was received and placed on file. Li_ brary Approval to appoint Christopher Georgacas, Mahtomedi, to the Washington County Library Board to a first term expiring December 31, 2003. Human Resources Approval of the following actions: - Banding/gradingrecpmmendations and approval ofnewly ornewly-written job descriptions for the Information Services Department; - 2000 pay equity report to the Minnesota Department of Employee Relations; - Amend and reinstate the flexible benefits plan effective January 1, 2001. Transportation and Physical Development Authority Approval of the following actions: - Appoint Don Arnold, Denmark Township, to the Pazks and Open Space Commission to fill an unexpired term to December 31, 2001; - Resolution No. 2001-005, acquire right of way on County State Aid Highway 21; - Appointment of John DeCtufins, Stillwater and Alice Robinson, St. Paul Pazk, to the Historic Courthouse Advisory Council to first terms expiring December 31, 2002. A complete text of the Official Proceedings of the Washington County Boazd of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. • • Summary of Proceedings Washington County Board of Commissioners January 23, 2001 Present were Commissioners Bill Pulla~abek, District 2; Wally Abrahamson, District 3; M~ Peterson, District 4; and Dick Stafford, District 5. Commissioner Dennis C. Hegberg, District 1, absent. Boazd Chair Peterson presided. Assessment, Taxpayer Services and Elections The Board met in workshop session to discuss County appraisal services. Commissioner Reports -Comments - Questions The Commissioners reported on the following items: - Commissioner Abrahamson reported he has been receiving calls regazding the high home heating bills; He is also concerned that the County has not budgeted enough for heating the County's facilities; - Commissioner Stafford reported on a local government meeting held on the south end of the County that he attended with Commissioner Peterson and Administrator Schug to discuss the Wakota Bridge project and the impact it will have on those communities; - Commissioner Pulkrabek reported that he attended the Inauguration of President Bush this past weekend that and noted that the trip was not paid for with public funds. Community Services Department Approval of the following actions: - 2000-2002 contract with Hope House of St. Croix Valley; - Contract with Family Means (formerly Family Service St. Croix) to provide management of volunteer respite care services to frail elderly and children with developmental disabilities for calendaz yeaz 2001. General Administration Approval of the following actions: - John Waller, Hugo, updated the Boazd on the Hugo lawsuit against the Department of Natural Resources, Board of Water and Soil Resources and the Rice Creek Watershed District; - Waiver of Intellectual Property Rights for the Regional Minor Civil Division/County Jurisdictional Boundary Dataset; - Appointment of the following individuals to the Groundwater Advisory Committee: Robert Bieraugel, Construction; Stuart Grubb, Hydrogeology; Richard Thron, Well Drilling; Paul Bischoff Agriculture; Kevin Nicholson, Citizen Member and the following Local government Unit/Water Units Representatives: Richard Caldecott, Craig Leiser, Randall LaFoy, Ken Hartung, John Jansen, Jack Lavold, and Don Scheel; - Board correspondence was received and placed on file; - Board workshop with the Brown's Creek Watershed District to discuss the Kismet Basin flood control project. e Law Library Approval of Resolution No. Trustees request to raise the • effective July 1, 2001. Minnesota Extension 2001-006, approving the Washington County Law Library Board of Law Library's criminal fine from $5.00 to $10.00 per case to be Approval to appoint Merry Beckmann, Woodbury, to the Minnesota Extension Committee to a first term expiring December 31, 2003. Public Health and Environment Approval of the following actions: - Contract vrith the Minnesota Department of Health fora $25,000 grant from the Minnesota Youth Tobacco Prevention Initiative, Part V; - Participation in the Solid Waste Management Coordinating Board regional backyard food waste compost bm project; - Community wastewater system operation and maintenance (201) agreements with the Townships of May and New Scandia Sheriff s Office Approval of contract with Capitol Communications for microwave radio system to upgrade the existing public safety radio system. • Transportation and Physical Development Approval of the following actions: - Resolution No. 2001-007, final payment to Tower Asphalt for road construction project on CSAH 10, - Supplemental Agreement No. 3 to contract with URSBWR for $32,540 for engineering design services for CSAH 13 and CSAH 15 projects; - Resolution No. 2001-008, award of contract for reroofing Lake Elmo Park Reserve buildings to Donahue Construction - Resolution No. 2001-009, application for a Natural Resources Study Grant . A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62°d Street N., Stillwater, Minnesota. • • WASHINGTON COUNTY BOARD OF COMMISSIONERS PREVIEW OF COMING ATTRACTIONS UPCOMING WORKSHOPS/AGENDA ITEMS OF NOTE (All Dates and Items Subject to Change) Updated: February 2,~ DATE AGENDA WORKSHOP SUBJECT EXPLANATION February 6 Workshop School District Boundaries The Departments of Assessment, Taxpayer Services and Elections, Administration, and Information Services will present information on the status of a project to better delineate school district boundaries using GIS technology. February 6 Workshop Tax Forfeited Land The Department of Assessment, Taxpayer Services and , Elections will provide an update to the County Board on'the status of tax-forfeited land in Washington County. February 6 Workshop 5:30 p.m. Newport City The County Board will meeting with the City Council of Council/V1/akota Bridge Highway Newport to discuss the impact of the upcoming project to 61 Project rebuild the Wakota Bridge and Highway 61 in the City of Newport. February 13 Workshop 5 Year Budget Projections The Department of Administration will review the revised 5- yearbudget projections with the County Board. AGENDA DATE WORKSHOP SUBJECT EXPLANATION February 13 Workshop County Rod 61 Project (at The County Board will meet at the north shop of the Transportation Shop) Transportation and Physical Development Department to discuss the proposed road improvement project for County Road 61. February 13 or Agenda Woodbury TIF Request 20 February 20 Agenda Update on Project Impact Prior to a construction site visit of a safe room, the project coordinator for Protect Impact will present an update to the County Board on the status of the project. February 20 Agenda Report on Woodbury Library Bids February 20 Tour Project Impact Safe Room The County Board will tour a construction site for a severe weather safe room that is being constructed by an area builder in cooperation with Project Impact. The safe room is located in the Liberty on Lake development in Stillwater. The builder is Senn-Youngdahl. February 27 Agenda Award of Woodbury Library Bid In conjunction with the City of Woodbury, the County Board will be asked to accept the lowest responsible bid for the building of the proposed Woodbury Library. February 27 Workshop County Extension Services • • • y AGENDA DATE WORKSHOP • SUBJECT EXPLANATION February Agenda Report on County's Energy Costs The Facilities Division of Transportation and Physical Development will provide a brief to the County Board on the impact of rising energy costs on the County's facilities and highway maintenance budgets. February Agenda Award bid for Radio Upgrade The County Board will award a bid to upgrade the County's public safety radio system. The proceeds for the project will come from the County's recent issuance of CIP Bonds. February Workshop Space Planning The Office of Administration will review with the County Board the tentative plan for allocating office space in the current Woodbury Library Building once it is no longer used as a library. Discussion will include the possibility of relocation of the affiliated agencies of the Washington Soil and Conservation District and University of Minnesota Extension Service. February Workshop Review of County's role in The Transportation and Physical Development will review the Zoning and Planning County's role in zoning and planning and discuss with the I Board whether or not any plans should be developed to change the County's role in the townships. February Workshop Affordable Housing Report The County Board will discuss the report of the Mayors' Regional Housing Task Force Affordable Housing for the Regional. The County Board may adopt position statements based on this report and forward them to the Metropolitan Council. AGENDA DATE WORKSHOP SUBJECT IXPLANATION February Tour South Shop of the Transportation The County Board will tour the South Shop of the and Physical Development Transportation and Physical Development Department to Department -Bailey Road, view the recently completed project which enlarged the shop Woodbury (Tentative) and upgraded the facilities. March 13 Meeting Meeting with District 10 Judges The County Board and District 10 Judges chambered in Washington County will meet to discuss issues of mutual interest including the future court expansion project, and state takeover of the costs of district courts. March 20 Workshop Proposed Community The County Board will review the applications for proposed Development Block Grant projects to be funded by the Community Development Block Projects for 2001 Grant program. March Agenda Performance Measurement The Office of Administration will present a report on the' Report County's Performance Measurement Initiative. March/April Auction Tax Forfeited Lands The County will conduct a public auction of tax-forfeited lands that have been cleared for public sale. The auction will probably be held in the County Board Room of the Washin on Coun Government Center. April 2 Ceremony Groundbreaking for Woodbury The County Board will break ground for the new Woodbury Block Grant Library being built in conjunction with the City of Woodbury's Central Park project. • • • AGENDA DATE WORKSHOP SUBJECT EXPLANATION April Agenda Report on ezgov.com The Department of Assessment, Taxpayers Services & Elections will report on the status of the project to enable County transactions such as tax payments via the Internet. April 24 Workshop MFIP - Welfare Reform April/May Tour Cluster Housing The County Board will tour a sample of cluster housing developments throughout the County to familiarize themselves with the way housing is being developed under the open space development model in the Washington County ordinances. May 1 Public Hearing Community Development Block Presentation and Public Hearing on Community Development Grant Block Grant Consolidation Plan. October 29 Meeting League of Local Governments Washington County will again host an annual meeting of the League of Local Governments at the Prom Center in Oakdale. Elected and appointed members of city councils, town boards, school boards, watershed districts, and state legislators will be invited to attend. The City of Lake Elmo has requested that the County consider Future Agenda Tax Abatement Request From the an abatement of County taxes on the commercial City of Lake Elmo development along Highway I-94 and County Road 13 in Lake Elmo to assist in infrastructure improvements in the Old Village area of Lake Elmo. DATE AGENDA WORKSHOP SUBJECT EXPLANATION k h d Future Workshop County Workforce Development op s inate a wor The Human Resources Director will coor based on the strategic planning issue that a group has been working on concerning workforce development issues of the present and future including issues such as attraction and retention of qualified staff, workforce issues of the future and supply and demand for certain types of skilled employees. Future Workshop Metro Radio Board The County Board will review the status of the proposed 800 Megahertz metro radio system and reassess the Countyas future involvement in the system. Future Workshop Rail Corridor Management The Regional Rail Authority will review a draft management plan for designated commuter rail or light rail corridors in Washington County. May - 2 002 Agenda Commissioner Redistricting The County Board will approve a redistricting plan for County Commissioner Districts based on 2000 Census data. The new districts will apply in the 2002 fall election. • • •