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2001-12-18 CC Packet
"IP EGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-28 Council Chambers, 216 North Fourth Street December 18, 2001 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 4, 2001 Regular and Executive Sess n inutes PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS ? 1 Dave MacGillivray, Spnngsted Inc regarding authorizing the issuanceiand sale of $$7,840,000 General Obligation Capital Outlay Bonds, Series 2002A and authoj izing tali of, ertain outstanding General Obligation Improvement Refunding Bonds (2 Re olutl s) 2 Arcola Mills on the St Croix — Jill Greenhalgh OPEN FORUM The Open Forum is a portion of the Council meeting to address Counci fbn sijects which are not a part of the meeting agenda The Council may take action or reply at the,time ofile statement or may give direction to staff regarding investigation of the concerns expreed x. STAFF REPORTS 4 i 1 Police Chief 3 City Clerk 5 Commu city Dev erector 7 City Attorney 2 Fire Chief 4 Director of 6 City Engineer/PWD 8 City Administrator Admen ° '' 7:00 P.M. CONSENT AGENDA* • 1 Resolution 2001 -259, directing payment of bills 2 Resolution 2001 -260, approving dental insurance rates effective January 1, 2002 3 Resolution 2001 -261, approving 2002‘city contribution toward dental insurance premiums for benefits eligible employees 4 x 4 Resolution 2001 -262, approvm 2002„ Contract Renewal Agreement with Sand Creek Group for Employee Assistance Program grvpaes 5 Resolution 2001 -263, approng raame or city attorney for year 2002 6 Resolution 2001 -264, desnation f ositories 7 Resolution 2001 -265, agree s with Courier News and Stillwater Evening Gazette for legal publications for 2001 8 Resolution 2001 -26 apprgyin 2002 & 2003 salary schedule for Director of Administration 9 Request for banner installation - Washington County Historic Courthouse — February 1 -18, 2002 10 Request for banner installation — Washington County Historic Courthouse — November 8 -25, 2002 11 Request to car ov r 2001 Capital Outlay money into 2002 Capital Outlay — Fire Department 12 Resolution 1 -267, authorizing purchase of equipment for parks, public works and sewer department 13 Resolution -268, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at th Mad Capper Saloon & Eatery 224 South Main Street, Stillwater, MN 14 Resolution W-269, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Associatlotat the St Croix Music Cafe, 317 South Main Street, Stillwater, MN 15 ApprovinAionation of land to City 16 Resolution/2901 -270, approving agreement with Johnson Controls 17 Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Administration/Finance/MIS 18. Resolution 2001 -271, approving 2002 -2003 labor agreement between the City of Stillwater and -11110 Law Enforcement Employee's Union, Local No 320 representing the Stillwater Public Manager's Association 19. Purchase of imaging system software— Administration 20. Resolution 2001 -272, approving towing licenses for 2002 21. Resolution 2001 -273, designating reserve for capital projects PUBLIC HEARINGS 1 Case No. CPA/01 -03. This is the date and time for the public hearing to consider a request from the City of Stillwater for a Minor Comprehensive Plan Amendment addressing on -site septic system inspections, Infiltration /Inflow policy, population on employment projects and other items All persons wishing to be heard with reference to this request will be heard at this meeting Notice of the hearing was published in the Stillwater Gazette on November 30, 2001 and December 7, 2001 2 This is the date and time for the public hearing to ratify the Assessment Roll for,,the 2001 Sidewalk Rehabilitation Project, Project 2001 -11 (L 1 351) °f,, UNFINISHED BUSINESS 10 1 Recommendation from Parks Board regarding maintenance of Kolhne Park 2 Possible second reading of Ordinance 916, an ordinance amending the Stillwater Code by adopting the 1998 Minnesota State Building Code i NEW BUSINESS Ai ` " 1 Request for TIF assistance for redevelopment of 501 North Main into 29 unit condo project — John Nolde 2 Possible approval of resolution providing for the issuance'an sale 0 multifamily revenue bonds (Tim Nolde, Anchobaypro Corporation) 4 3 Consideration of proposal for Boutwell Area Land Use Plan_ 4 Possible approval of preparation of plans and specifications for Street and Storm Water Improvements for Curve Crest Boulevard West Extension ject (Resolution) 5 Release of covenant for Heartland Office Plaza 6 Appointments to the Boards and Commissions (R upon) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEN TIONS (continued) 4 COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive S 2 t siono di labor relations and land acquistion All items listed under the colven fa.ei �= are considered to be routine by the City Council and will be enacted by one motion "RiereNfill o separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately., CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-28 Council Chambers, 216 North Fourth Street December 18, 2001 •EGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 4, 2001 Regular and Executive Session Minutes PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1 Dave MacGillivray, Spnngsted Inc regarding authorizing the issuance and sale of $$7,840,000 General Obligation Capital Outlay Bonds, Series 2002A and authorizing call of certain outstanding General Obligation Improvement Refunding Bonds (2 Resolutions) 2 Arcola Mills on the ST Croix — Jill Greenhalgh OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda The Council may take action or reply at tine of the statement or may give direction to staff regarding investigation of the concerns expressed STAFF REPORTS 1 Police Chief 2 Fire Chief 3 City Clerk 4 Director of Admin 5 Community Di Director 7 City Attorney 6 City En eerJPWD 8 City Administrator CONSENT AGENDA* • 1 Resolution 2001 -259, directing payment of bills 2 Resolution 2001 -260, approving dental insurance rates effective January 1, 2002 3 Resolution 2001 -261, approving 2002 city toward dental insurance premiums for benefits eligible employees 4 Resolution 2001 -262, approving 2002 Contract Renewal Agreement with Sand Creek Group for Employee Assistance Program Services 5 Resolution 2001 -263, approving retainer for city attorney for year 2002 6 Resolution 2001 -264, designation of depositories 7 Resolution 2001 -265, agreement with Courier News and Stillwater Evening Gazette for legal publications for 2001 8 Resolution 2001 -266, approvmcg2002 & 2003 salary schedule for Director of Administration 9. Request for banner installation — Washington County Historic Courthouse — February 1 -18, 2002 10 Request for banner installation — Washington County Historic Courthouse — November 8 -25, 2002 11 Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Fire Department 12 Resolution 2001 -267, authorizing purchase of equipment for parks, public works and sewer department 13 Resolution 2001 -668, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at the Mad Capper Saloon & Eatery 224 South Main Street, Stillwater, MN 14 Resolution 2001 -669, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at the St Croix Music Cafe, 317 South Main Street, Stillwater, MN 15 Approving donation of land to City 16 Resolution 2001 -670, approving agreement with Johnson Controls 17 Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Administration/Finance/MIS 18 Resolution 2001 -671, approving 2002 -2003 labor agreement between the City of Stillwater and • Law Enforcement Employee's Union, Local No 320 representing the Stillwater Public Manager's Association PUBLIC HEARINGS 1 Case No. CPA/01 -03. This is the date and time for the public hearing to consider a request from the City of Stillwater for a Minor Comprehensive Plan Amendment addressing on -site septic system inspections, Infiltration /Inflow policy, population on employment projects and other items All persons wishing to be heard with reference to this request will be heard at this meeting Notice of the hearing was published in the Stillwater Gazette on November 30, 2001 and December 7, 2001 2 This is the date and time for the public hearing to ratify the Assessment Roll for the 2001 Sidewalk Rehabilitation Project, Project 2001-11 (L 1 351) UNFINISHED BUSINESS 1 Recommendation from Parks Board regarding maintenance of Kolliner Park 2 Possible second reading of Ordinance 916, an ordinance amending the Stillwater Code by adopting the 1998 Minnesota State Building Code NEW BUSINESS 1 Request for TIF assistance for redevelopment of 502 South Main into 29 unit condo project — John Nolde 2 Possible approval of resolution providing for the issuance and sale of multifamily revenue bonds (Tim Nolde, Anchobaypro Corporation) 3 Consideration of proposal for Boutwell Area Land Use Plan. 4 Possible approval of preparation of plans and specifications for Street and Storm Water Improvements for Curve Crest Boulevard West Extension Project (Resolution) 5 Release of covenant for Heartland Office Plaza , 6 Appointments to the Boards and Commissions (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) s4 2 ADJOURNMENT to Executive Session t6 discuss labor relations * All items listed under the consent agenda''are considered to be routine by the City Council and will be enacted by one motion There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event. the items will be removed from the consent agenda and considered separately • CITY OF STILLWATER CITY COUNCIL MEETING NO. 01 -27 December 4, 2001 REGULAR MEETING 4:30 P.M. • The meeting was called to order by Acting Mayor Bealka at 4 35 p m Present Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble (arrived at 4 50 p m ) Absent None Also Present City Administrator Kriesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Director of Administration Kadin Community Development Director Russell City Clerk Ward Press Julie Kink STAFF REPORTS Public Works Director Eckles reviewed Change Order No. 1 for the Public Works Facility and asked for Council direction regarding approvals of Change Orders for the Public Works facility Motion by Councilmember Rheinberger, seconded by Councilmember Zoller authorizing • Public Works Director Eckles to sign Change Orders for the Public Works Facility in an amount not to exceed $25,000, but that the Change Orders will be presented to Council for final approval All in favor Motion by Councilmember Rheinberger, seconded by Councilmember Zoller adopting Resolution 2001 -250, Approval of Change Order No 1 for Public Works Facility All in favor Councilmember Zoller asked if anyone on staff has met with Mr Eckberg regarding Lumberjack Days on what bands would be performing during Lumberjack Days Councilmember Zoller stated that he wanted to let Council know before the planning gets to far along that he could not support something similar to last year that would draw a large crowd and he would vote against it. He also stated that he hopes the Lumberjack Days Association realizes the concerns Chief Dauffenbach stated that the process in the past is that Mr Eckberg has put everything together prior to coming to the Council with very little staff input on who the bands are etc Councilmember Zoller stated that his point is that he doesn't want to hear about it in May and then have Mr Eckberg tell the Council without this there won't be Lumberjack Days He stated he'll vote against Lumberjack Days City Council Meeting No 01 -27 December 4, 2001 Councilmember Milbrandt stated that he spoke with Mr Eckberg and told him that Council would be more actively engaged in the process and asked if there is a staff liaison to Mr Eckberg City Administrator Knesel stated that he has been the main contact person Councilmember Rheinberger felt that the message is out there regarding the concerns Councilmember Milbrandt stated that he does not want to be in the position in February or March when Mr. Eckberg presents the proposal to Council and the Council looks like the bad person because everything and Mr Eckberg has financial commitments He stated that Council openly stated after last year's Lumberjack Days that Council wanted to be more active engaged and involved in the headline entertainment Councilmember Rheinberger stated he felt that it was not Council's role to get into the nut and bolts of the planning, but rather give him guidelines and tell him last year was too much Motion by Councilmember Milbrandt, seconded by Councilmember Zoller directing the City Administrator or his designee to contact Mr Dave Eckberg to come to a meeting as soon as possible to discuss Lumberjack Days prior to everything being arranged Mayor Kimble recessed the meeting at 4 55 to executive session RECESSED MEETING The meeting was called to order by Mayor Kimble at 7 00 p m Present Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Absent None Also Present City Administrator Knesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Community Development Director Russell City Clerk Ward Press Julie Kink Mark Brouwer APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the November 20, 2001 Regular Meeting minutes All in favor. Page 2 of 13 7:00 P.M. City Council Meeting No 01 -27 December 4, 2001 CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the consent agenda All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Resolution 2001 -243, Directing Payment of Bills Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Library Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Engineering/Public Works Resolution 2001 -244, approving membership contract with Southwest/West Central Services Cooperatives Approval of Temporary On -Sale Liquor License — Valley Chamber Chorale — December 7, 8, 9, 2001 Resolution 2001 -245, adopting Delinquent Sewer Charges Local Improvement No. 00001 Resolution 2001 -246, adopting Delinquent Garbage Bill Charges Local Improvement No 00002 Resolution 2001 -247, approving Fire Alarm Test & Inspection Contract Resolution 2001 -248, approving 2002 City Contribution toward health insurance premiums for benefits eligible exempt employees Approving Name Change on 3 2 Liquor and Tobacco Licenses for Cub Foods Purchase of web and email filter software Resolution 2001 -249, amending agreement for municipal redevelopment between the City Of Stillwater and Mainstream Development Partnership to include additional parcel ■ PUBLIC HEARINGS Case No V/01/ -41 Variance to the rear yard setback (25 ft reauired 0 feet requested) for the construction of a sinale family residence at 1511 North Main in the RB Two Family Residential District and the Bluffland /Shoreland District Community Development Director Russell reviewed the appeal regarding the Planning Commission's denial of a request for a variance of the rear -yard setback The site is approximately 145 feet in depth from the shore of the St Croix River to the railroad nght -of -way According to the Bluffland /Shoreland regulations, a 100 - foot setback is required, according to City regulations, a 25 -foot setback from the rail right -of -way is required This leaves approximately 20 feet as a building envelope for construction on the site If the appeal is granted, then a subdivision would occur which would divide the lot into two lots which would then accommodate a single family house The Planning Commission reviewed the requests at their September 10 and October 8 meetings They received no official comment from the Department of Natural Resources because their required setback from the river is being met The DNR informally agreed with the decision of the Planning Commission but are not officially on record as taking a position regarding the vanance request Mayor Kimble opened the public hearing. Page 3 of 13 City Council Meeting No 01 -27 December 4, 2001 Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Case No Sub /01 -54 Resubdivision of existing 6 lots into 4 lots of 12,463 49 square feet -- each at 702 St Croix Avenue West in the RB, Two Family Residential District Community Development Director Russell reviewed the project and stated the five conditions of approval by the Planning Commission at their November 13, 2001 meeting 1 Approval by the City Engineer of drainage and street improvements 2 A legal survey to be recorded 3 Drainage and Grading Plan 4 The lot shall be connected to City water and sewer services 5 Applicant shall obtain a development agreement for public improvements before any building permits are approved Mayor Kimble opened the hearing Tim Freeman of Folz, Dupay and Associates explained the project He pointed out that this request violates no ordinances and is a permitted use of the property as it is zoned He reviewed the changes to the cul -de -sac turnaround area as recommended by City fire chief, Kim Kallestad He also emphasized that the Nybergs are going to improve the street as part of the project thus saving the neighbors from public improvement project assessments Betsy Whitbeck, President of the newly formed North Hill Residents Association, asked all those in the audience, who oppose the project, to stand Joanne Larson, 1404 North William Street, expressed her concerns regarding property values Councilmember Rheinberger asked why, if the Nybergs were putting up $300,000 structures and improving the streets, she felt this way Ms Larson had no comment Arlene Syverson, a 40 -year resident at 1322 North William Street feels that renters take no pride in the property and care nothing for the appearance of the property She also is concerned about the property values and population density Doreen Hauser, no address given, is the newest resident in the area She stated that there is too much noise and traffic from the rental units currently in place and that the addition of more would heighten the problems Jan Kilkelly, 1313 North Owens Street, expressed their concerns regarding population density The area is primarily composed of single -family dwellings and they would like to see it stay that way Page 6 of 13 IIP 0 City Council Meeting No 01 -27 December 4, 2001 Jerry Shepardson, 1208 N William Street, feels that the speed of and amount of traffic in the area is already dangerous and uncontrollable • Roland Bolfanz a resident of 1309 Carnelian Street for over 30 years feels that this • • is too much of a change and perhaps is not even legal Betsy Whitbeck presented a handout The first page was a petition signed by 18 area homeowners opposing the development The second page dealt with the density issues The site is approximately 50,000 sq. feet with 8 dwelling units proposed This comes out to 7 04 dwelling units per acre She then sited three definitions from the Comprehensive Plan Single Family - Small Lot Single Family - Attached (up to 6 dwelling units per acre net) Multi Family Residential (doesn't apply) Betsy stated that the Comprehensive Plan states that the comprehensive plan defines these as the maximum densities for this type of land use The land use portion of the Comprehensive Plan is clearly intended to apply to both newly annexed areas as well as existing City areas This chapter examines past city growth and development trends and provides direction for future growth for the next 25 years to 2020 by defining land use categones and mapping changes in land use in the existing City and in the urban rural transition planning area She continued by stating that Minnesota Statute No 473 865 prevents any local government units from doing anything in conflict with its comprehensive plan A specific quote "a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan or which permits activities in conflict with metropolitan system plans' She concluded by saying that the existing RB zoning places this parcel in the Single Family Small Lot or Single Family Attached land use category, that the proposed density for this project is clearly higher than the Stillwater Comprehensive Plan allows, and approving this project will place the Stillwater City Council in violation of State Statute No 473 865 Gary Kriesel, 1450 Lydia Circle expressed his concern regarding comments that reflected renters as being less than desirable as neighbors He felt that there are many homeowners that are less than desirable neighbors Mike Kilkelly,1313 North Owens Street, concurred with the other residents He has concerns regarding property values, property upkeep and increased traffic Mayor Kimble closed the public hearing Mayor Kimble addressed the accusations of violations of statutes brought up by the North Hill Residents Association He asked Mr Magnuson if the City granted this resubdivision would they be violating State of Minnesota statutes. Page 7 of 13 City Council Meeting No 01 -27 December 4, 2001 Mr Magnuson stated that the Zoning Ordinance was adopted long before the Comprehensive Plan was last amended so the City would not be in violation of the law The Zoning Ordinance should have been checked to see if and how it conflicted with the Comprehensive Plan and then amended to comply with it Councilmember Rheinberger spoke in support of the resubdivision He feels there is a great need for new housing in Ward 2 The Nybergs are proposing a 1 2 million dollar investment in the neighborhood and he sees it as an improvement for the entire ward Councilmember Zoller asked about issues involving the Brown's Creek Watershed District and if there is a need for an Environmental Impact Statement Director of Public Works Eckles stated that this development is in the Brown's Creek Watershed District and that there could be some additional erosion and /or storm water controls required, beyond what the City require No Environmental Impact Statement is required for this size of parcel The City will need to see and approve of a grading plan, a lot coverage plan, a storm water management plan with all of the computations and modeling that might be necessary to determine where that water is going to go and how much there is going to be The City will be looking for a drainage plan that has no net impact on surrounding properties. Councilmember Zoller asked how many single - family dwellings could be built in this area if Council were to deny this resubdivision request Mr Russell stated that two duplexes and three single - family units could be built without any City approvals There is no firm policy on requiring public improvement projects If this development were done piece -meal, the City would not be getting an improved street from the developer Councilmember Zoller asked if there were any rules /restrictions /ordinances regarding whether a property is owner occupied or renter occupied Councilmember Bealka stated that he could not support this resubdivision until the City receives a "set in stone" plan for the upkeep, i e lawn mowing, snow removal, etc and what the occupancy rates are going to be Mr Magnuson stated that these restrictions are not things that the City can mandate Councilmember Zoller stated that he is going to take the political stance on this issue and vote against it in accordance with the neighbors. Motion made by John Rheinberger, seconded by Wally Milbrandt to adopt Resolution 2001 -251, approving the resubdivision of existing 6 Tots into 4 Tots of 12,463 49 square feet each at 702 St Croix Avenue West in the RB, Two Family Residential District Case No Sub /01 -54 All in favor Ayes Councilmembers Rheinberger, Milbrandt and Mayor Kimble Nays. Councilmembers Bealka and Zoller Page 8 of 13 City Council Meeting No 01 -27 December 4, 2001 Mayor Kimble recessed the meeting at 8 40 p m Mayor Kimble reconvened the meeting at 8 50 p m Case No ZAD /01 -02 Amendment of Fence Ordinance and Supplemental Regulations regulating the location and height of fences in residential districts Community Development Director Russell explained the request is to clarify the language and intent of the fence ordinance The first change is to measure fence height from the natural grade of the property so as not to allow the berming of the land and then putting the fence on top of the berm The language would also allow the posts to be 6 inches above the fence height The existing ordinance does have a provision for clear corners (viewing tnangle) at the corners of Tots or the corners of intersections The Planning Commission wanted to state the clear corner requirement in both the Fence Ordinance and in the Zoning Ordinance Mr Russell also stated that another item that was discussed at the Planning Commission meeting was setting the height of fences on corner Tots in residential developments at 42 inches (not allowing 6 foot fences in the front yards or street - side side yards of corner lots) The Planning Commission felt that if a unique situation came up that a variance request should be submitted to the Planning Commission Mr Russell stated that the Commission felt that fences should be allowed on property lines, not 1 foot off of the property line In the current ordinance it is required that fences be 1 foot off of the property line which can lead to situations of a 2 foot strip between neighboring fences and the issues of who maintains and how is this strip maintained Mr Russell stated that current fences are grandfathered in unless there are health and safety issues involved Mayor Kimble opened the public hearing There were no public comments Mayor Kimble closed the public hearing Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the first reading of the Fence Ordinance Amendments All in favor UNFINISHED BUSINESS 2002 Budget & Tax Lew City Administrator Kriesel reviewed the proposed 2002 budget, tax levy and capital outlay budget He stated that even though the capital outlay budget is approved staff will still have to come before Council for final approval of expenditures Mr. Page 9 of 13 City Council Meeting No 01 -27 December 4, 2001 . Knesel also acknowledged the finance department staff and Sharon Harrison for the great amount of work done on the budget information Mr Knesel also commended department heads for helping come up with a balanced budget Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -252, adopting the Budget for the Year 2002 All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt, to adopt Resolution 2001 -253, adopting the Tax Levy for the Year 2002 All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adopt Resolution 2001 -254, approving Capital Outlay Budget for the Year 2002 All in favor Industrial Park Liahtina Feasibility Report — Curve Crest Boulevard (Project 2000 -13), Public Works Director Eckles reviewed the feasibility report for the industrial parking lighting to serve properties on Curve Crest Boulevard from Washington Avenue to 700 feet west Councilmember Bealka asked if anything would be forthcoming on the Orleans street lighting Public Works Director Eckles stated that it is on the department's project list He also stated that if Council considers this project a high priority it can be brought back to Council at a future meeting When the project was last discussed by Council, there were various options, but Council did not come to a resolution on that issue and directed staff to look at this project some more, but directed staff to pursue this project to serve the four properties on Curve Crest to get something going Councilmember Bealka stated he does not want to lose sight of this project and that the safety factor in this area is very important and would like to see this addressed in 2002 Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2001 -255, Resolution Receiving Report and Calling Hearing on Curve Crest Boulevard Industrial Park Street Lighting Project (Project 2000 -13A) All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Page 10 of 13 • • • • Approval of transfer of liauor license for Cutters Pub & Grub from St Croix Boat and Packet • City Council Meeting No 01 -27 December 4, 2001 NEW BUSINESS Company to Cutters Pub & Grub Ltd. Mayor Kimble reviewed the request to transfer of the liquor license for Cutter's Pub & Grub Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -256, approving the Transfer of Ownership of On -Sale and Sunday Liquor License for Cutter's Pub & Grub All in favor Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Approval of transfer of liauor license for Lowell Inn from Semper Lowell Associates to St Croix Boat & Packet Company Mayor Kimble reviewed the request to transfer of the liquor license for Lowell Inn Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adopt Resolution 2001 -257, approving the Transfer of Ownership of On -Sale and Sunday Liquor License for Lowell Inn All in favor • Ayes Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Approval of Forestry Consultant contract City Administrator Knesel reviewed the 2002 Forestry Consultant contract Motion By Councilmember Rheinberger seconded by Councilmember Milbrandt to adopt Resolution 2001 -258, approving the 2002 Forestry Contract with Plant Health Associates, Inc. All in favor Ayes. Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays None Request by Veterans Memorial Committee to replace and add new sidewalk around Veterans Memorial Community Development Director reviewed the request of the Veterans Memorial Committee for the replacement and addition of new sidewalk He stated that staff had some concerns relating to committee's responsibilities, utilities in the right -of- way and the and timing of the improvements in relation to pedestrian use of the sidewalks and felt that a development agreement outlining the committees responsibilities Page 11 of 13 City Council Meeting No 01 -27 Motion by Councilmember Rheinberger, seconded by Councilmember Zoller approving the Veterans Memorial Committee's request and directing staff to prepare an agreement to address the committee's responsibilities, utilities, and public safety. All in favor First reading of Ordinance 916. an ordinance amending the Stillwater Code by adopting the 1998 Minnesota State Building Code ATTEST City Attorney Magnuson reviewed the ordinance amending the Stillwater Code and stated that the Building Official, Cindy Shdts will provide a memo for the second reading Motion by Councilmember Rheinberger, seconded by Councilmember Zoller approving the first reading of the ordinance amending the Stillwater Code by adopting the 1998 Minnesota State Budding Code ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adjourn the meeting at 9 p m All in favor Diane F Ward, City Clerk Page 12 of 13 Jay L Kimble, Mayor Resolution 2001 -243, Directing Payment of Bills Resolution 2001 -244, approving membership contract with Southwest/West Central Services Cooperatives Resolution 2001 -245, adopting Delinquent Sewer Charges Local Improvement No. 00001 Resolution 2001 -246, adopting Delinquent Garbage Bill Charges Local Improvement No 00002 Resolution 2001 -247, approving Fire Alarm Test & Inspection Contract Resolution 2001 -248, approving 2002 City Contribution toward health insurance premiums Resolution 2001 -249, amending agreement for municipal redevelopment between the City Of Stillwater and Mainstream Development Partnership to include additional parcel Resolution 2001 -250, Approval of Change Order No. 1 for Public Works Facility All in Resolution 2001 -251, approving the resubdivision of existing 6 lots into 4 lots of 12,463 49 square feet each at 702 St Croix Avenue West in the RB, Two Family Residential District Case No Sub /01 -54 Resolution 2001 -252, adopting the Budget for the Year 2002 Resolution 2001 -253, adopting the Tax Levy for the Year 2002 Resolution 2001 -254. approving Capital Outlay Budget for the Year 2002 Resolution 2001 -255, Resolution Receiving Report and Calling Hearing on Curve Crest Boulevard Industrial Park Street Lighting Project (Project 2000 -13A) Resolution 2001 -256, Approving the Transfer of Ownership of On -Sale and Sunday Liquor License for Cutter's Pub & Grub December 4, 2001 . • • • City Council Meeting No 01 -27 December 4, 2001 Resolution 2001 -257, Approving the Transfer of Ownership of On -Sale and Sunday Liquor License for Lowell Inn Approval of Forestry Consultant contract . Resolution 2001 -258, Approving the 2002 Forestry Contract with Plant Health Associates, Inc • • Page 13 of 13 1 • • • TO Mayor and Council FR City Administrator RE Bond Issuance DA December 14, 2001 MEMORANDUM Discussion Dave MacGillivray, Spnngsted Inc , will be at the meeting Tuesday to obtain authorization to obtain bids for the sale of bonds in the amount of $7,840,000 The bonds will be used to construct the Public Works facility and will also be used to finance the 2001 and 2002 Capital Outlay Mr MacGillivray will also be requesting authorization to call outstanding GO Improvement Bonds, Series 1994A The City is calling these bonds because the bond funds have enough funds to pay off the debt service at this time. Mr MacGillivray will explain these issues in more detail at the meeting Recommendation Council adopt resolutions providing for the issuance and sale of $7,840,000 GO bonds and authorizing call of GO Improvement Bonds, Senes 1994A Note: Mr MacGillivray will also explain the impact that the issuance and sale of the Multifamily Revenue Bonds for the proposed Anchobaypro housing project will have on the City's borrowing needs (see separate item under New Business) These bonds are "conduit" bonds and are not a liability of the City However, apparently, because the total of the City's bonds and the revenue bonds exceed $10,000,000, the interest on the City's bonds may be bid higher than if the revenue bonds were not issued in 2002 (or in the same year as the City's bonds) It gets a little confusing so I have asked MacGillivray to explain this to Council CERTIFICATION OF MINUTES RELATING TO $7,840,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A Issuer. City of Stillwater, Minnesota Governing Body City Council Kind, date, time and place of meetmg: A regular meetmg held on December 18, 2001, at 7:00 o'clock p.m. at the City Hall in Stillwater, Minnesota Members present- Members absent- Documents Attached: Minutes of said meetmg (pages). RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $7,840,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A TERMS OF PROPOSAL I, the undersigned, bemg the duly qualified and actmg recording officer of the public corporation issumg the bonds referred to in the title of this certificate, certify that the documents attached hereto, as descnbed above, have been carefully compared with the ongmal records of said corporation in my legal custody, from which they have been transcnbed; that said documents are a correct and complete transcnpt of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governmg body at the time and place and was attended throughout by the members mdicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer December 18, 2001. City Clerk • • • 1 • • • Councilmember introduced the followmg resolution and moved its adoption, which motion was seconded by Councilmember RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $7,840,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota (the City), as follows. SECTION 1. PURPOSE. It is hereby determmed to be in the best mterests of the City to issue its General Obligation Capital Outlay Bonds, Senes 2002A, m the aggregate pnncipal amount of $7,840,000, pursuant to Mmnesota Statutes, Chapter 475, and Sections 10.5 and 10 6 of the City Charter, to finance 2002 capital projects, as more fully descnbed m Exhibit A attached hereto. SECTION 2. TERMS OF PROPOSAL Sprmgsted Incorporated, financial consultant to the City, has presented to this Council a form of Terms of Proposal for the Bonds which is attached hereto and hereby approved and shall be placed on file by the Clerk. Each and all of the provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof Sprmgsted Incorporated, as mdependent fmancial adviser, pursuant to Mmnesota Statutes, Section 475 60, Subdivision 2, paragraph (9) is hereby authonzed to solicit bids for the Bonds on behalf of the City on a negotiated basis. SECTION 3 SALE MEETING. This Council shall meet at the time and place shown in the Terms of Proposal for the purpose of considering sealed bids for the purchase of the Bonds and of taking such action thereon as may be m the best interests of the City. Upon vote bemg taken thereon, the following voted m favor thereof: and the followmg voted agamst the same: whereupon the resolution was declared duly passed and adopted Adopted this 18 day of December, 2001. ATTEST. City Clerk APPROVED: Mayor EXHIBIT A The Bonds will be issued primarily for the purpose of constructing and furnishmg a new Public Works Facility to be located on Boutwell Road, 1/4 mile east of Mannmg Avenue The site is approximately 15 acres in size. The proceeds of the Bonds will also improve park facilities and provide landscaping enhancements of the site. The project involves construction of a 40,000 square foot building and accompanying improvements. Specifically, the buildmg portion of the project includes: • Office space for public works, parks and other unspecified city employees • Maintenance area for upkeep of city vehicles and equipment • Large heated garage space for storage of public works vehicles. • Storage and workspace for the parks, street, sewer, and maintenance operations of the city • A secondary building (additional 4,000 SF) to serve as Salt storage. Non-buildmg improvements include the following: • Parking areas for city vehicles, employee vehicles, and park visitors • A large storage yard for public works matenals • A city park with ball field and picnic area • Lighting and landscapmg A -1 1 • • • • Issuer City of Stillwater, Minnesota Govermng Body City Council Kind, date, time and place of meetmg. A regular meeting held on December 18, 2001, at 7.00 o'clock p m at the City Hall m Stillwater, Minnesota Members present Members absent. CERTIFICATION OF MINUTES RELATING TO CALL OF OUTSTANDING BONDS Documents Attached Minutes of said meeting (pages). RESOLUTION NO RESOLUTION AUTHORIZING CALL OF CERTAIN OUTSTANDING GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the onginal records of said corporation in my legal custody, from which they have been transcribed, that said documents are a correct and complete transcnpt of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds, and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law WITNESS my hand officially as such recording officer December 18, 2001. City Clerk Councilmember introduced the following resolution and moved its adoption, which motion was seconded by Councilmember ATTEST RESOLUTION AUTHORIZING CALL OF CERTAIN OUTSTANDING GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota (the City), as follows SECTION 1 The City has issued $1,055,000 General Obligation Improvement Refunding Bonds, Senes 1994A, dated as of January 1, 1994 (the Bonds), of which $470,000 pnncipal amount remains outstanding Bonds maturing m the years 2003 through 2005, aggregating $360,000 in pnncipal amount, are subject to prepayment on February 1, 2002 SECTION 2 The City has determined that it is in the best interests of the City to call the Bonds, for prepayment on February 1, 2002, upon notice of call for redemption thereof mailed not less than thirty (30) days before the date specified for redemption to the bank at which the pnncipal and interest are payable and to the holder of each bond, if known SECTION 3 Firstar Bank, N A , Milwaukee, Wisconsin, as agent for Firstar Bank, N A , St Paul, Minnesota, successor to American National Bank and Trust Company, St. Paul, Minnesota, as paying agent for the Bonds, is hereby authorized and directed to cause the Notice of Redemption attached hereto as Exhibit A to be mailed in accordance with Section 2. SECTION 4 No further action shall be required of the City Council to complete the prepayment of the Bonds Upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same whereupon the resolution was declared duly passed and adopted Adopted this 18 day of December, 2001. City Clerk APPROVED Mayor • • • • • • EXHIBIT A NOTICE OF REDEMPTION $1,055,000 General Obligation Improvement Refunding Bonds, Series 1994A Dated January 1, 1994 City of Stillwater, Washington County, Minnesota Notice is hereby given that all Bonds of the above issue which mature on February 1 in the following years and amounts Year Prmcral Amount Interest Rate CUSIP Number 2003 115,000 4 25 * 2004 120,000 4 40 * 2005 125,000 4 50 * are called for redemption and prepayment on February 1, 2002 The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of redemption. Holders of the Bonds should present them for payment to Firstar Bank, N A , Milwaukee, Wisconsin, as agent for Firstar Bank, N A , St Paul, Minnesota, successor to American National Bank and Trust Company, St Paul, Minnesota, at the address below, on or before said date, when they will cease to bear interest It is recommended that you mail your Bonds registered or certified mail to guard against loss Firstar Bank, N A Attn Corporate Trust Services 1555 North River Center Drive, Suite 301 Milwaukee, Wisconsin 53212 In compliance with the Interest and Dividend Compliance Act of 1983 and Broker Reporting Requirements, the redeeming institutions are required to withhold 31% of the principal amount of your holdings redeemed unless they are provided with your social security number or federal employer identification number, properly certified This requirement is fulfilled through the submitting of a W -9 Form, which may be obtained at a bank or other financial institution *The Registrar shall not be responsible for the selection or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in this Notice of Redemption or on any Bond They are included solely for convenience of the Holders. Denotes full call of CUSIP Additional information may be obtained from the undersigned Dated December 18, 2001 BY ORDER OF THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA /s/ City Clerk A -1 v csE • • • CERTIFICATION OF MINUTES RELATING TO $7,840,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A Issuer City of Stillwater, Minnesota Govemmg Body. City Council Kind, date, time and place of meeting: A regular meetmg held on December 18, 2001, at 7.00 o'clock p.m. at the City Hall in Stillwater, Minnesota. Members present. Members absent Documents Attached- Minutes of said meetmg (pages): RESOLUTION NO RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $7,840,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A TERMS OF PROPOSAL I, the undersigned, being the duly qualified and actmg recording officer of the public corporation issuing the bonds referred to m the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the onginal records of said corporation m my legal custody, from which they have been transcribed, that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the govemmg body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the govemmg body at the time and place and was attended throughout by the members mdicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer December 18, 2001. City Clerk Councilmember introduced the followmg resolution and moved its adoption, which motion was seconded by Councilmember RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $7,840,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota (the City), as follows- SECTION 1 PURPOSE. It is hereby determined to be m the best interests of the City to issue its General Obligation Capital Outlay Bonds, Senes 2002A, in the aggregate principal amount of $7,840,000, pursuant to Minnesota Statutes, Chapter 475, and Sections 10 5 and 10.6 of the City Charter, to finance the 2001 and 2002 capital projects, as more fully described in Exhibit A attached hereto. SECTION 2. TERMS OF PROPOSAL. Sprmgsted Incorporated, financial consultant to the City, has presented to this Council a form of Terms of Proposal for the Bonds which is attached hereto and hereby approved and shall be placed on file by the Clerk. Each and all of the provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof. Springsted Incorporated, as independent financial adviser, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9) is hereby authonzed to solicit bids for the Bonds on behalf of the City on a negotiated basis. SECTION 3. SALE MEETING. This Council shall meet at the time and place shown in the Terms of Proposal for the purpose of considering sealed bids for the purchase of the Bonds and of takmg such action thereon as may be in the best mterests of the City. Upon vote being taken thereon, the following voted in favor thereof: and the followmg voted agamst the same: whereupon the resolution was declared duly passed and adopted. Adopted this 18 day of December, 2001. ATTEST: City Clerk APPROVED: Mayor • • • • • 2001 Capital Outlay Projects Department Finance Administration Plant / City Hall Police Fire Building Inspections Public Works / Engmeenng Street Shop Planning Library - Operations Library - Plant Parks Total 2001 Project Costs 2002 Capital Outlay Projects Department MIS Finance Admimstration Plant / City Hall Police Fire Building Inspections Civil Defense Public Works / Engmeenng Street Shop Community Development St. Croix Valley Rec. Center Library - Operations Library - Plant Parks Sewer Total 2002 Project Costs EXHIBIT A Protect Costs $265,500 51,500 15,500 96,300 40,560 7,200 6,250 307,000 21,000 6,250 38,000 37,000 305,000 $1,197,060 Project Costs $40,750 5,000 12,600 44,950 121,750 269,450 28,250 37,500 13,000 161,500 4,000 4,250 36,250 67,500 45,000 258,550 150,000 $1.300,300 Useful Life 3 -10 years 3 -7 years 10 -15 years 3 -10 years 3 -25 years 3 -5 years 5 -15 years 7 -10 years 5 -7 years 3 -7 years 3 -20 years 5 -15 years 5 -20 years Useful Life 3 years 3 years 3 years 3 -20 years 2 -5 years 3 -25 years 3 -5 years 5 -20 years 3 -15 years 3 -25 years 10 years 3 years 3 -10 years 3 -15 years 5 -10 years 3 -15 years 10 -20 years 40,000 square foot Public Works Facility and related improvements $5,500,000 40 years A -1 • • Presented to: Recommendations For City of Stillwater, Minnesota $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A Mayor Jay Kimble Members, City Council Mr Nile Kriesel, City Coordinator / Treasurer Ms. Sharon Harrison, Assistant Finance Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 ill Study No.: S0784L4 SPRINGSTED Incorporated December 14, 2001 SPRINGSTED Advisors to the Public Sector • • Re Recommendations for the Issuance of $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A (the "Bonds ") We respectfully request your consideration of our recommendations for this Issue Proceeds of the Bonds will be used to finance a portion of the City's 2001 and 2002 Capital Outlay Plans, as well as to finance construction of a new City Public Works Facility We recommend the following for the Bonds: 1 Action Requested 2 Sale Date and Time 3. Method of Sale • 4 Authority for the Bond Issues - 5 Pnncipal Amount of Offenng 6. Repayment Term 7. Sources of Payment RECOMMENDATIONS To establish the date and time of receiving bids and establish the terms and conditions of the offering Tuesday, January 15, 2002 at 12 Noon with award by the City Council at 7 00 P.M. the same day In the interest of obtaining as many bids as possible, we have included a provision in the attached Terms of Proposal for underwnters to submit their bid electronically through the electronic bidding platform of PARITY In addition, physical bids (by phone or fax) will be accepted at the offices of Spnngsted. The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and the City Charter. $7,840,000 The Bonds will mature February 1, 2003 through 2022 Interest on the Bonds will be payable February 1 and August 1, commencing August 1, 2002. The Bonds will be general obligations of the City, to be repaid from general ad valorem taxes. The City filed a levy in 2001 for collection in 2002 which will be sufficient to make the August 1, 2002 interest payment and the February 1, 2003 principal and interest payment. Thereafter, each August 1 interest payment will be made from first -half tax collections and each subsequent February 1 principal and interest payment will be made from second -half collections, plus surplus first -half tax collections. City of Stillwater, Minnesota December 14, 2001 8 Prepayment Provisions The City may elect on February 1, 2010, and on any day thereafter, to prepay the Bonds due on or after February 1, 2011 at a pnce of par plus accrued interest 9 Credit Rating Comments Moody's Investors Service currently rates the City's general obligation debt "A2" An application will be made for this Issue to ensure continuation of the Moody's rating • • 10 Federal Treasury Regulations Concerning Tax - Exempt Obligations (a) Bank Qualification (b) Rebate Requirements Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, income expense that is allocable to carrying and acquiring tax - exempt bonds There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank qualified typically receive slightly lower interest rates than issues that are not bank qualified. The City "reasonably expects" to issue over $10 million tax - exempt bonds during 2002, including this Issue and $6 million multi- family housing revenue bonds. Therefore, this Issue is designated as non -bank qualified. All tax- exempt issues are subject to the federal arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S Treasury. The requirements generally cover two categones. bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. Bond proceeds, defined generally as both the original principal of the issue and the investment earnings on the principal, have 6, 18 and 24 month spend down exemption periods If all of the proceeds are expended during one of those exemption periods, the issuer is exempt from rebate and may retain the excess earnings. The City should be aware that this test is an "actual" test, not one of "reasonable expectations" and the City wiII need to determine if the spend down was met or if rebate may be required Page 2 City of Stillwater, Minnesota December 14, 2001 • (c) Bona Fide Debt Service Fund The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction This requires restricting the investments held in the debt service fund to the yield on the Bonds and /or paying back excess investment earnings in the debt service fund to the federal government A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 the debt service of that year. (d) Economic Life The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed The projects being financed range in economic life from 3 to 40 years, 70% of the Bonds will be used to finance the Public Works Facility which has a life of 40 years The average life of the Bonds is 9 45 years, therefore, this Issue is within economic life requirements. • • (e) Federal Reimbursement Regulations 11 Continuing Disclosure 12 Attachments Federal reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Bonds This Issue is subject to the SEC's continuing disclosure requirements The SEC rules require the City to undertake an annual update of its Official Statement information and report any material events to the national repositories. The City has elected to provide its own continuing disclosure. . Sources and Uses Schedule • Debt Service Schedules . Combined Debt Service Schedule of All Outstanding Capital Outlay Bonds . Terms of Proposal Page 3 • • City of Stillwater, Minnesota December 14, 2001 Proceeds of the Series 2002A Bonds will finance a portion of the 2001 and 2002 capital outlay needs of various City departments The assets' costs and estimated useful lives, by department, are as follows 2001 Capital Outlay Projects Department Finance Administration Plant / City Hall Police Fire Building Inspections Public Works / Engineering Street Shop Planning Library - Operations Library - Plant Parks Total 2001 Project Costs 2002 Capital Outlay Projects Department MIS Finance Administration Plant / City Hall Police Fire Building Inspections Civil Defense Public Works / Engineering Street Shop Community Development St Croix Valley Rec Center Library - Operations Library - Plant Parks Sewer Total 2002 Project Costs DISCUSSION Project Costs $265,500 51,500 15,500 96,300 40,560 7,200 6,250 307,000 21,000 6,250 38,000 37,000 305,000 $1,197,060 Project Costs $40,750 5,000 12,600 44,950 121,750 269,450 28,250 37,500 13,000 161,500 4,000 4,250 36,250 67,500 45,000 258,550 150,000 $1,300,300 Useful Life 3 -10 years 3 -7 years 10 -15 years 3 -10 years 3 -25 years 3 -5 years 5 -15 years 7 -10 years 5 -7 years 3 -7 years 3 -20 years 5 -15 years 5 -20 years Useful Life 3 years 3 years 3 years 3 -20 years 2 -5 years 3 -25 years 3 -5 years 5 -20 years 3 -15 years 3 -25 years 10 years 3 years 3 -10 years 3 -15 years 5 -10 years 3 -15 years 10 -20 years In addition, the Bonds will finance the construction of a new City Public Works Facility, in the amount of $5,500,000 Sources and uses of the Issue are detailed on Page 6. The debt service schedule for the total Issue is shown on page 7, followed by a debt service schedule for the Public Works Facility portion of the Bonds on page 8, and a schedule for the Capital Outlay Projects portion on page 9 The Issue has been structured to amortize the Bonds over the useful life of the projects /equipment being financed. The Capital Outlay Page 4 • • City of Stillwater, Minnesota December 14, 2001 projects, with economic lives of between three and 25 years, have been amortized over ten years, which accounts for the larger principal payments in the early years The Public Works Facility has an economic life of 40 years, so the principal for that portion of the Bonds has been spread over a longer term of 20 years. The City made its first levy for the 2001 Capital projects in 2000 for collection in 2001 in the amount of $200,000 Because this levy has already been received by the City, it has been included in this Issue as a source of financing, thereby reducing the necessary Bond amount The City filed a levy in 2001 for first collection in 2002 in the amount of $550,000; of that amount, $350,000 was levied for the public works facility, and $200,000 for the capital outlay projects. The 2001 levy will be sufficient to make the August 1, 2002 interest payment and the February 1, 2003 principal and interest payment on the Bonds Thereafter, collection of taxes is expected to be sufficient to make the August 1 interest payment due in the collection year and the subsequent February 1 principal and interest payment Attached, on page 10, is a schedule showing the total debt service levy requirements on all of the City's outstanding capital outlay bonds, including this Issue We understand that the City recently prepared a similar schedule to model capital needs and levy requirements in the near future, the debt service figures contained in the attached schedule are taken from the post -sale levy reports prepared by Spnngsted. Spnngsted is pleased to again be of service to the City of Stillwater. Respectfully submitted, III .#il' A l`Q"' )/ SPRINGSTED Incorporated ae Page 5 • • • Dated 02/01 /2002 SOURCES OF FUNDS Par Amount of Bonds . Pre -levy Collecbons . TOTAL SOURCES ........ USES OF FUNDS Public Works Facility 2002 Capital Outlay Projects . 2001 Capital Outlay Projects . .. . Total Underwnter's Discount (1 350%) Costs of Issuance . Rounding Amount TOTAL USES . Spry fisted, incorporated Advisors to the Public Sector City of Stillwater, Minnesota $7,840,000 General Obligation Capital Outlay Bonds, Senes 2002A Issue Summary TOTAL ISSUE SOURCES AND USES Public Works Faality $5,500,00000 $5,500,00000 5,400,000 CO 74,25000 27,184 31 (1,434 31) $5,500,00000 Capital Outlay Projects 52,340,000.00 $7,840,000.00 200,000.00 200,000.00 $2,540,000 00 58,040,000.00 Delwered 02/01/2002 Issue Summary 5,400,000 00 1,300,300 00 1,300,30000 1,197,060 00 1,197,06000 31,590 00 105,84000 11,565.69 38,75000 (51569) (1,95000) 52,540,00000 $8,040,00000 Page 6 STILLW -1 SF-Senes 2002A Capital Outlay Bonds (10320 year) -issue Summary 12112/2001 4 23 PM • • • City of Stillwater, Minnesota $7,840,000 General Obligation Capital Outlay Bonds, Senes 2002A Issue Summary DEBT SERVICE SCHEDULE Date Pnncipal Coupon Interest Total P+I 105% Levy 2/01/2002 - - - - - 2/01/2003 160,00000 3 000% 348,31000 508,31000 533,725 50 2/01/2004 495,000 00 3 200% 343,51000 838,51000 880,435 50 2/01/2005 500,000 00 3 400% 327,670 00 827,670 00 869,053 50 2/01/2006 510,000 00 3 750% 310,670 00 820,670 00 861,703 50 2 /01/2007 525,00000 4 050% 291,54500 816,54500 857,372 25 2/01/2008 530,000 00 4 250% 270,282 50 800,282 50 840,29663 2/01/2009 540,000 00 4 400% 247,75750 787,757 50 827,145 38 2/01/2010 555,000 00 4 500% 223,997 50 778,997 50 817,947 38 2/01/2011 565,000 00 4 600% 199,022 50 764,022 50 802,223 63 2/01/2012 585,000 00 4 750% 173,032 50 758,032 50 795,93413 2/01/2013 285,000 00 4 900% 145,245 00 430,245 00 451,757 25 2 /01/2014 285,000 00 5 000% 131,28000 416,28000 437,094 00 2/01/2015 285,000 00 4 050% 117,030 00 402,030 00 422,131 50 2/01/2016 285,00000 5 100% 105,487 50 390,487 50 410,011 88 2/01/2017 285,000 00 5 150% 90,952 50 375,952 50 394,75013 2/01/2018 285,000 00 5 200% 76,275 00 361,275 00 379,338 75 2 /01/2019 290,00000 5 250% 61,45500 351,455 00 369,027 75 2/01/2020 290,000 00 5 250% 46,230 00 336,23000 353,041 50 2/01/2021 290,000 00 5 300% 31,005 00 321,00500 337,055 25 2/01/2022 295,00000 5 300% 15,635 00 310,635 00 326,166 75 Total 7,840,000 00 3,556,392 50 11,396,392 50 11,966,21213 SIGNIFICANT DATES Dated 2/01/2002 Delivery Date 2/01/2002 First Coupon Date 8/01/2002 YIELD STATISTICS Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (11C) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS FORM 8038 Net Interest Cost Weighted Average Matunty Interest rates are estimates Changes in rates may cause significant alterations to this schedule The actual underwriter's discount bid may also vary $74,295 00 9 476 Years 4 7868531% 4 9293122% 4 9242781% 4 7352804% 4 9944588% 4 7868531% 9 476 Years J Spnngsted, Incorporated He = STILLW -1 SF-Senes 2002A Capital Outlay Bonds NON BQ -Issue Summary Advisors to the Public Sector 12/13/2001 1140 AM Page 7 • • City of Stillwater, Minnesota $5,500,000 General Obligation Capital Outlay Bonds, Senes 2002A Public Works Facility DEBT SERVICE SCHEDULE Date Pnnapal Coupon Interest Total P+I 105% Levy 2/01/2002 - - - - 2/01 /2003 75,00000 3 000% 252,142 50 327,142 50 343,499 63 2/01/2004 280,000 00 3 200% 249,892 50 529,892 50 556,38713 2/01 /2005 280,000 00 3 400% 240,932 50 520,932 50 546,97913 2/01 /2006 280,000 00 3 750% 231,41250 511,41250 536,983 13 2/01/2007 285,00000 4 050% 220,91250 505,91250 531,20813 2/01/2008 285,00000 4 250% 209,37000 494,37000 519,088 50 2/01/2009 285,000 00 4 400% 197,257 50 482,257 50 506,370 38 2/01 /2010 285,00000 4 500% 184,71750 469,71750 493,20338 2/01 /2011 285,000 00 4 600% 171,892 50 456,892 50 479,73713 2/01 /2012 285,000 00 4 750% 158,782 50 443,782 50 465,971 63 2/01 /2013 285,000 00 4 900% 145,245 00 430,245 00 451,757 25 2/01 /2014 285,000 00 5 000% 131,280 00 416,28000 437,094 00 2/01 /2015 285,000 00 4 050% 117,030 00 402,030 00 422,131 50 2/01 /2016 285,00000 5100% 105,487 50 390,487 50 410,011 88 2/01/2017 285,00000 5 150% 90,952 50 375,952 50 394,750 13 2/01/2018 285,00000 5 200% 76,27500 361,27500 379,338 75 2/01 /2019 290,000 00 5 250% 61,455 00 351,455 00 369,027 75 2/01/2020 290,000 00 5 250% 46,230 00 336,230 00 353,041 50 2/01/2021 290,000 00 5 300% 31,005 00 321,005 00 337,055 25 2/01/2022 295,00000 5 300% 15,63500 310,63500 326,166 75 Total 5,500,00000 2,937,90750 8,437,907 50 8,859,802 88 Interest rates are estimates Changes in rates may cause significant alterations to this schedule The actual underwriter's discount bid may also vary • Spnngsted, Incorporated File = STILLW -1 SF -Series 2002A Caprtal Outlay Bonds NON BQ -Public Works Fac►hty Advisors to the Public Sector 12/13/2001 1141 AM Page 8 • • • City of Stillwater, Minnesota $2,340,000 General Obligation Capital Outlay Bonds, Senes 2002A Capital Outlay Projects DEBT SERVICE SCHEDULE Date Pnncipal Coupon Interest Total P +I 105% Levy 2/01 /2002 - - - - 2/01/2003 85,000 00 3 000% 96,167 50 181,167 50 190,22588 2/01/2004 215,000 00 3 200% 93,61750 308,61750 324,04838 2/01/2005 220,000 00 3 400% 86,737 50 306,737 50 322,07438 2/01 /2006 230,000 00 3 750% 79,257 50 309,257 50 324,720 38 2/01/2007 240,000 00 4 050% 70,632 50 310,632 50 326,16413 2/01 /2008 245,000 00 4 250% 60,91250 305,91250 321,20813 2/01/2009 255,000 00 4 400% 50,50000 305,50000 320,77500 2/01 /2010 270,00000 4 500% 39,28000 309,28000 324,74400 2/01 /2011 280,00000 4 600% 27,13000 307,13000 322,486 50 2/01/2012 300,000 00 4 750% 14,25000 314,25000 329,962 50 Total 2,340,00000 618,48500 2,958,485 00 3,106,409 25 Interest rates are estimates Changes in rates may cause significant alterations to this schedule The actual underwriter's discount bid may also vary Spnngsted, Incorporated Fie = STILLW -1 SF -Senes 2002,4 Ceptal Outlay Bonds NON BQ- Capital Outlay Projects Advisors to the Pubhc Sector 12/132001 1141 AM Page 9 • • • City of Stillwater, Minnesota Amount General Obligation Capital Outlay Bonds, Series 2002A TOTAL DEBT SERVICE Date 1993C Cap 1994A Oak 1994B 1994D Cap 1996A Cap 1997A Cap 1998A Sports 1998B Cap 2000C Cap 2000D Sports 2000E Cap Outlay Glen Imp Improvement Outlay Outlay Outlay Center Outlay Outlay Facility Outlay 2001 125,632 50 129,502 50 178,430 00 25,180 00 508,637 60 118,827 50 421,140 00 247,010 00 233,91458 133,183 75 122,611 00 2002 126,807 50 130,302 50 171,81500 24,180 00 509,887 60 104,327 50 391,505 00 260,335 00 118,897 50 184,157 50 116,156 00 2003 127,627 50 130,792 50 165,065 00 23,170 00 400,387 60 70,187 50 392,582 50 257,770 00 110,297 50 180,657 50 109,701 00 2004 123,027 50 130,905 00 163,180 00 22,14000 400,637 60 62,397 50 398,020 00 184,982 50 111,847 50 182,157 50 2005 83,277 50 130,625 00 315,90000 21,080 00 400,387 60 39,81250 397,700 00 185,087 50 113,087 50 183,407 50 2006 85,092 50 394,637 60 38,150 00 396,825 00 159,970 00 114,007 50 184,407 50 2007 81,592 50 393,637 60 31,470 00 360,385 00 160,742 50 109,597 50 185,157 50 2008 83,022 50 297,137 60 339,927 50 161,292 50 110,097 50 180,657 50 2009 84,16000 294,742 60 344,802 50 161,620 00 110,300 00 181,157 50 2010 296,942 60 343,762 50 148,725 00 105,200 00 181,407 50 2011 293,462 60 342,137 50 147,275 00 181,307 50 2012 294,593 84 244,917 50 147,602 50 185,900 00 2013 295,187 58 241,605 00 147,707 50 184,862 50 2014 295,243 82 242,96500 147,590 00 183,382 50 2015 294,762 56 243,750 00 112,250 00 181,632 50 2016 293,743 80 248,750 00 113,245 00 184,482 50 2017 292,187 54 248,00000 114,01750 186,782 50 2018 ■ 290,093 78 246,750 00 114,567 50 183,307 50 2019 292,462 52 114,895 00 184,550 00 2020 294,025 02 185,062 50 2021 289,781 26 2022 2023 2UU2A (:ap Outlay / PW TOTAL FEW, 2,244,069 43 2,138,371 10 1,968,238 60 508,31000 2,287,605 10 838,510 00 2,708,875 10 827,670 00 Z200,760 10 820,670 00 2,143,252 60 816,545 00 1,988,68010 800,282 50 1,977,065 10 787,757 50 1,861,79510 778,997 50 1,743,18010 764,022 50 1,637,036 34 758,032 50 1,627,395 08 430,245 00 1,299,426 32 416,280 00 1,248,675 06 402,030 00 1,242,251 30 390,487 50 1,231,475 04 375,952 50 1,210,671 28 361,275 00 953,182 52 351,455 00 830,542 52 336,230 00 626,011 26 321,005 00 321,005 00 310,635 00 310,635 00 Total ' 920,240 00 652,127 50 994,390 00 115,750 00 7,122,580 32 465,17250 5,845,525 00 3,084,685 00 1,237,247 08 3,617,621 25 348,468 00 11,396,392 50 35,800,19915 THE CITY AUTHORIZED S WILL SPRINGSTED ED ON THE FOLLOWING BASIS: ISSUE ON ITS TERMS OF PROPOSAL $7,840,000 CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2002A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, January 15, 2002, until 12 00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint of the Bonds will be by the City Council at 7 00 opened M , Ce t al Time, of the same Consideration for day away SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted pnor to the be deemed to time of sale constitute a contract between the bidder nd the advised ity to purchase the shall Bonds regardless s o the manner by which the Proposal is submitted (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Spnngsted. Signed Proposals, without final pnce or coupons, may be submitted to Spnngsted pnor to the time of sale. The bidder shall be responsible for submitting to Spnngsted the final Proposal pnce and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) EIectronIc Bidding. Notice is hereby given that electronic proposals will be received via PARITY"'. For purposes of the electronic bidding process, the time as maintained by PARITY shall constitute the official time with respect to all Bids submitted to PARITY Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in com liance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY' shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages as a caused mma n is the services anismto co duct The the elect is on c b dd ng for Bon s, a d PARITY s commuiccan not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY this Notice of Sale shall control Further information about PARITY including any fee charged, may be obtained from • PARITY 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 806 -8304. Page 11 • DETAILS OF THE BONDS The Bonds will be dated February 1, 2002, as the date of original issue, and will bear interest payable on August 1 and February 1 of each year, commencing August 1, 2002. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2003 $160,000 2004 $495,000 2005 $500,000 2006 $510,000 2007 $525,000 2008 $530,000 2009 $540,000 2010 $555,000 2011 $565,000 2012 $585,000 2013 $285,000 2014 $285,000 2015 $285,000 2016 $285,000 2017 $285,000 2018 $285,000 2019 $290,000 2020 $290,000 2021 $290,000 2022 $295,000 Proposals for the Bonds may contain a matunty schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Senal Matunties" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distnbution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be _registered in the name of Cede & Co. as nominee of The Depository Trust Company ( " DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the pnncipal amount of $5,000 or any multiple thereof of a single matunty through book entries made on the books and records of DTC and its participants. Pnncipal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of pnncipal and interest payments to participants of DTC will be the responsibility of DTC, transfer of pnncipal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar OPTIONAL REDEMPTION The City may elect on February 1, 2010, and on any day thereafter, to prepay Bonds due on or after February 1, 2011. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such matunty to be redeemed. All prepayments shall be at a price of par plus accrued interest. Page 12 SECURITY AND PURPOSE IP The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes The proceeds will be used to finance the construction of a City Public Works Facility, as well as a portion of the City's 2001 and 2002 capital outlay needs. • • TYPE OF PROPOSALS Proposals shalt be for not less than $7,734,160 and accrued interest on the total pnncipal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $78,400, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Spnngsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwater using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Spnngsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Spnngsted Incorporated not later than 3 30 P M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjoumed, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 - of - 1% -Rates must be in level or ascending order. - Bonds of the same matunty shall bear a single rate from the date of the Bonds to the date of matunty. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling The City will reserve the nght to (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (111) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwnter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds Any increased costs of issuance of the Bonds resulting from such purchase of i n su ranc e the Bonds from a rating agency, except that, wi l pay h t has rating requested fee Any other received rat rating ang on - agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. Page 13 • • • CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to pnnt such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Dorsey & Whitney LLP of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12 00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or pnor to delivery of the Bonds. — -OFFICIAL STATEMENT- The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2 -12 of the Secunties and Exchange Commission For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the matunty dates, pnncipal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12 By awarding the Bonds to any underwnter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies of the Official Statement and the addendum or addenda descnbed above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distnbuting copies of the Final Official Statement to each Participating Underwriter Any underwnter dehvenng a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwnter of the Final Official Statement. Dated December 18, 2001 BY ORDER OF THE CITY COUNCIL /s/ Diane Ward Clerk Page 14 • , • Mayor and City Council Members City of Stillwater November 21, 2001 AK9LA MR ON THE ST. CROIX RIVER Dear Mayor and City Council Representatives Jilt Greenhalgh Executive Director • I am writing to you today seeking your initial support for an important and exciting initiative in our community. A committee representative of community wide interests has formed with the purpose of creating a "hometown history" curriculum for our local elementary schools The first seed money for this important project was received last summer from the Stillwater Noon Rotary Club Additional grants have already been submitted and are pending with the National Trust for Histonc Preservation and the local organization Rivertown Restoration, Inc. A mini -grant is being prepared for the Partnership Plan as well. We invite the City of Stillwater to join in support of this important initiative by authorizing the submittal of a grant to the Minnesota Historical Society from • the City. Our committee will prepare this grant in conjunction with Steve Russell and Susan Fitzgerald. We believe that the staff time required by the city will be very minimal. No actual funds from the City of Stillwater are being requested as a part of this action These funds being sought can only be given to a City that is recognized as a CLG (Certified Local Govemment), Stillwater has received this designation The final product will be a series of lesson plans for students, an accompanying teachers guide, and possibly a "traveling trunk" of artifacts and "hands on" leaming materials The curnculum will be written in a style that is compatible with the current "profiles of learning" language. A - consultant who wrote a similar award winning heritage curnculum for the City , of Fanbault is consulting on our project. The funds obtained from grants will _ be for costs to research, wnte and publish the history curnculum No funds - will be given to any of the local committee members or their organizations. We would be happy to make a presentation to the Council about the project and answer any additional questions. Thank you in advance for your important support of this exciting local project. ` Sin «;rey, NOV 2 6 2001 _ .. RAY MARSHALL President ROD LAWSON Vice- President ANN ROUTIER Secretary GREG BENSON Treasurer JILL GREENHALGH Executive Director BOARDof DIRECTORS ROBERT COLOMBO KELLY DAVIS TOM DUFRESNE NICK ELIASEN SALLY LEIDER GRETCHENSFEIN The arcola stork Foundation a = 12905 c Arcola Trail Worth, PO Box 107, ,Stillwater, c W?mnesota 55082 email ArcolaMill@aol com 651- 439 -1652 s q Hometown History °�, enm- 0,0 Looking at Faribault, Minnesota 1 )71.i,9 ‘1,n 0-- � h-, ail-- a A Publication of the Fa ribault Heritage ?reservation Commission • • • • • TABLE OF CONTENTS Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 The Idea of Faribault 1 Alexander Faribault and the Fur Trade 6 Settling Faribault 10 A Closer Look at. A Settler — A Biography of Gordon E Cole 15 Caught Between Cultures: The Sioux Uprising 18 A Closer Look at: Relationships-- A Play about Faribault, Whipple and Taop: 23 Reports from the Front: Faribault and the Civil War 28 A Closer Look at: The Soldier's Monument 33 The Growth of Industry and Transportation 35 Structuring the Government 42 A Closer Look at: Fire Fighting 47 Faribault's Schools 49 Having Fun in Faribault 54 Faribault Homes and Neighborhoods, 1860 -1920 59 World War I 63 Faribault in the 20's and 30's 68 Faribault in WWII and After 74 A Closer Look at: The Downtown Historic District and the Faribault Heritage Preservation Commission 82 85 Index • 1 THE GROWTH OF INDUSTRY AND TRANSPORTATION The growth of early industries in Faribault reflected the strong influence of New Englanders on the town. Like northeastern states, the early econo- my depended on the skills of workers who operated small mills, factories and workshops. But over time, the ultimate survival of any town depend- ed on its transportation connections. Faribault was successful both in attracting rail companies to the town and in integrating industries with the developing transportation systems. IDEA 1 Early industries used water and other natural resources. Some of Faribault's first industries were based on local natural resources. Water power, lumber and agricultural products, including wheat, were important to the developing economy. Wheat The Cannon River was one of the state's most important milling centers in the 1850's and 1860's. Faribault's first flour mill was • CHAPTER 6 built in 1857, and eventually became Faribault Roller Mills. Alexander Faribault played a role making Faribault flour the best in the state during these early years. At Faribault's request, French- Canadian millers named Nicholas and Edmund N. La Croix, and Nicholas' son, Joseph, moved to Faribault in about 1860. Faribault hired them to implement their invention which created "the finest flour out of the cheapest wheat" by improving the purification process. They built their mill on the Straight River at the foot of 14th Street. After the first grinding, they used silk sieves to sift out the starchy ID 3 Right An interior photo of an early Faribault industry, the rattan works, which made many types of wicker products. Note the similarities between the large basket in the lower left corner of the photograph and the baby carriage pictured in an illustration from their catalog, above. Rattan The tough stem of a climbing palm which is used for wickerwork Some wickerwork was built around frames made of wood from local sources. flour. A light blast of air blew off the light bran particles. The remaining product, called "middlings," was reground into "the finest flour any miller could produce." This method removed the specks which had lowered the price of hard wheat flour. The process was so successful that by 1873, the town of Faribault had five flour mills, and by 1880, 17 flour mills had been built along the Cannon River. Eventually, the Minneapolis millers began to use the process, and the small Faribault mills could not compete. Wood Some of the first buildings in and near Faribault were the sawmills. The first sawmill depended on steam power and was built in 1854 -55. A few other saw- mills were built in the following years by settlers on the Straight and Cannon rivers. These mills were not able to provide for all of the fast - growing town's needs, however, and by 1865 most of the trees in the area had been cut down. Although large scale lumbering rapidly declined, this early use of timber resources encouraged the development of several other lumber- related industries. Several of these industries lasted into the next century, including a broom factory, a windmill factory, furniture factories and a rattan weaver. 16111 J111 111 INTRODUCTION TO THE TEACHER'S MANUAL The Faribault Local History curriculum consists of three integrated parts. 1. A 13- chapter illustrated student text which discusses Faribault history from the fur trade period through post World War II development. 2. This Teacher's Manual, which contains outlines and supporting materials for student activities related to each chapter in the student text. 3. A Local History Resource box, which contains the oversized, three - dimensional and other materials required for some activities. Schools will share a total of four boxes, with objects to be checked out by teachers as needed. The curriculum has been designed to provide teachers with as much flexibility as possible in their choice of topics and the amount of classroom time required for each topic and activity. • In the student text, the main ideas for each chapter are clearly identified both to assist in organizing the large quantity of information contained in such a sweeping history and to identify points which can be utilized in evaluating student comprehension. Student text sections entitled "A Closer Look at..." are designed as readings which directly supplement that chapter's activity, and can be used selectively. Supporting materials included in the Teacher's Manual can be used as handouts, overheads, or background information, thus accommodating a variety of teaching styles. Points at which local history concepts correspond to the Minnesota state history cur- riculum utilized in the Faribault Public Schools (Northern lights. The story of Minnesota's past, by Rhoda R. Gilman; and Northern lights. Going to the sources, by Stephen Sandell, Minnesota Historical Society Press, 1989) are identified in highlighted "Curriculum Connections" boxes. Similar boxes summarize each apter's main ideas and vocabulary. Additionally, activities have been designed to utilize a variety of student skills and have the potential for a number of interdisciplinary connections. The final section of the Teacher's Manual provides a bibliography of sources used for this study Faribault's history, notes citing specific sources for each chapter, and a list of additional sources for curriculum development. Guidelines for the local history cur- riculum development were established by the Faribault Historic Preservation Committee's local history curriculum committee, which included educators representing all elementary schools in the Faribault school system. In a workshop held in December, 1995, teachers noted that the learner outcomes for the 6th grade history curriculum were under evaluation and possibly would be revised. To accommodate potential changes in the structure of the history /social studies curriculum, Hometown History follows a basically chronological approach to history, rather than one based on units or ead inteeetive concepts. However, following the committee's recommen- dations, particular emphasis has been placed on chapters which examine social conditions and attitudes in the decades immediately before and after 1900. Committee members identified this as a time of particular growth and devel- opment in Faribault and an area with a high interest level for students. In an effort to limit the sheer volume of information in the student text, Hometown History does not indude general explanations of national or state events. It is therefore recommended that teachers utilize the state history cur- riculum to provide a framework and broader contexts for the local focal points discussed in each chapter. For the same reason, histories of state and private schools and local church congregations have not been treated in depth in Hometown History. Some of these institutions have published histories available to the public — teachers may wish to use these to supplement the local history curriculum. CURRICULUM CONNECTIONS Faribault Public Schools learner out- comes for the state history curriculum (Northern Lights): Students will be able to: I. Distinguish the various images through which Minnesotans have created their own sense of separate identity. II. Deduce how changes in the environment and technology affected the cultures of the inhabitants of Minnesota. III. Evaluate different points of view of various groups and their impact on Minnesota. IV. Develop a sense of the forces that shaped daily life in the late 19th century Minnesota. V. Hypothesize how changes within the state and a round the world affected Minnesota during the 1890's-1920's. VI. Recognize how the state has been swept closer to the rest of the world by the exploding pace of cultural and technological change. ■ Li 1Li +si Li An OM iii 11111 Ali JIM UM all th IAN MI tai i■i Jill CHAPTER 7 • STRUCTURING THE GOVERNMENT CURRICULUM CONNECTIONS Faribault History Outcome: V Northern Lights Chapter: 16 Common Concepts: • Growth of government • Government as regulatory agency CHAPTER IDEAS 1. A town government provides important services for its residents. 2. The town government makes laws. A Closer Look at: Fire Fighting VOCABULARY • Incorporated • Charter • Ordinance • Anachronistic • • LOCAL HISTORY RESOURCE Box CONTENTS Chapter 1 • Overhead transparencies of Faribault maps (2) Chapter 2 • Fur trade items (see inventory in box) • Interpretive cards for fur trade items Chapter 3 • Cole receipts (7) • Cole question and vocabulary sheets (7) Chapter 4 No additional materials required Chapter 5 • "Remembering Faribault History" slide set • "Remembering Faribault History" slide script Chapter 6 No additional materials required Chapter 7 • 1923 fire logs of Faribault fire department Chapter 8 • Marbles • Jacks Chapter 9 • Buster Keaton videotape Chapter 10 • Neighborhood packages with family cards, map close -up, and illustration • Large 1888 bird's -eye map • Overhead transparency of census page • Colored stickers Chapter 11 • Audiotape: "Over There" by Michael Feinstein (WWI soldier songs) Chapter 12 • Laminated advertisements and sales figures for 4 Sellner Manufacturing " amusement apparatuses • A brief history of Sellner Manufacturing Chapter 13 • Downtown streetscape drawing (11" x 17 ") • • +W.Ifi 1 .11 1 qw, I 1 1 ` ` ` \ I I 1 ` ` \ • (: ` \ 1 ' ' • \ -. I 1 ! \ I I \ 1 1 ` \ 1 1 , • . . - / - . / % , , 1 / I . • f / 1 / ., 1 ' I S. ' f / 1 / ',1 / I\ • ,' - I • , • • - 1 I , • +/ .- I + + + / - - + I ` • r • / 1 • ,/ - _ ' • ./ ` l - I . • ♦./ / , ..'1` / , • • -' - ' ` ' 1 1 • , 1 • • I / %1 ; 1 • 1 • 1 ,1 / %I • ' • 1 / + ' " 1 ` - 1 , ' - - • ` , 1 , - , 5 , • • • I - 1- - \ - • • I • „.- - \ - • • 1 + - • \� / • • \_ - • - \ - • • .- 1 1 % • • • • 1/ / 1 ' I 1 1 / / \ • • ; / • 1 + 1 , - 1 • - ,- - • • - , • • • - \ • ` ' 1 • • _ \ - • - 1 • 1 - \ • • ' 1 • 1 _ / \ - \- \. • Linn County Historical Society THE HISTORY CENTER TRAVELING TRUNK Tu rn- of -of- the - Century Urban Life • / 1 , ; , l \ % g , \ , 1 / 1 , \ ' i • 1 ,1 / 1 / , i • '1 / ti ; 1 , i • ' / %I'5 /\ 15 ' 1 1 : 1 /\ 15 ' , / %, : I / 1 5 / • • J • PROJECT SUMMARY • • Project Name: Fanbault Local History Education Program Date: 1996 Carmen Tschofen History Education and lnrerpretanon Services Agencies: City of Faribault, Fanbault Heritage Preservation Commission, Fanbault Public Schools Project Products: • Teacher in- service "brainstorming" workshop (1 day) • 80 -page Hometown History student text • 60 -page Teacher Manual • 3 "Local History Resource Trunks" containing supplementary matenais • Teacher in- service training workshop (1 day) Description: This project resulted in the creation of a year -long local history curriculum for use in upper elementary classrooms. After an initial workshop to determine teachers' needs, the project focused on developing an age - appropriate text designed to assist students and teachers m making connections between local, state and national history. Text concepts and related ideas are supported by materials which encourage hands-on, multidisciplinary problem solving. After a pilot program, materials were introduced to teachers in a day -long workshop. Project excerpts: Hometown History text: • Table of Contents • Chapter 6: The Growth of Transportation and Industry Teacher's Manual: • Table of Contents • Introduction • Local History Resource Box- Contents List • Chapter 3 Activity Samples of Resource Box matenais • Chapter 7 Activity Teacher training workshop outline 2667 Parkview Boulevard Robbinsdale MN 55422 — 763 522 5709 — tschofen @email com 1 Carrnen Tschofen History Education and lnterpreranon Services 1 1 1 1 1 1 1 TOP TEN SUGGESTIONS FOR LOCAL HISTORY PROGRAMS • 1. Involve the community. Invite a variety of agencies and individuals to participate m the mina' planning process Community mterest not only leads to financial support, but also sparks many local history revelations that can't be found in archives 2. Create a mission statement. The mission may be obvious from the start, or it could emerge in a planning workshop. A clear statement will assure that all participants are supporting the same effort, and will help to explain the project to the community at large 3. Include "end users" early in the planning process. Ask teachers to identify how a well - designed program can bolster existing cumculum and to pinpoint specific classroom and assessment needs. Interview guides to discover the positives and negatives of existing tours. Survey or impanel students, visitors or other target audiences to identify areas of particular interest 4. Make program development a learning process on several levels. Assign student interns to work with researchers. Incorporate classroom projects in the end product. Conduct a training session for museum volunteers willing to rout through archives in search of primary source "gems." Integrate existing programs from museums and other agencies. 5. Let primary sources tell their stories. People respond on many levels to touching objects, viewing onginal documents, hstenmg to live or recorded voices and music, tasting histonc recipes, and experiencing the three dimensions of a field trip space Offer as many hands -on opportunities as possible. 6. Use computer technology to help communicate your program's content. The modern devices of creative graphic design, judicious computer enhancement and user - friendly interactive systems are essential tools m explaining the past Professional guidance can greatly benefit your program 7. Recognize the humor in history. Clothing styles, advertising, practical jokes involving outhouses... These aspects of the past both entertain and foster new understandings. 8. Test and adjust your program. Check the details. Can 3rd graders really turn the crank of a meat grinder? Are all supphes listed, down to the rulers and pencils? Will you encounter road construction on your tour route? Let those involved in the pilot program assist in training colleagues 9. Identify health, safety and accessibility concerns. Sharp objects, busy streets, and health department regulations are issues that need to be resolved. Consider how your program can be creatively enhanced for people with different abilities. 10. Plan for program maintenance and growth. How will project administrators know the program is achieving its goals? How will you sustain the interest of those commumcatmg the program's message? Initiate surveys and plan continuing education options for participants and administrators 2667 Parkview Boulevard Robbinsdale MN 55422 — 763 522 5709 — tschofen @email com • LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2001 -259 Accountemps Ace Hardware Action Rental All Safe Fire Security Amdahl, Chris American Classic Homes Ancom Technical Center AT & T Board of Water Commissioners Boyer Truck Parts Bnmeyer Group, Inc Buberl, Larry Buberl Recycling Carquest Century Power Equipment Citi Cargo Coca Cola Como Lube & Supplies Cottagewood Partners Country Messenger Cub Cy's Data One Dell Computer DR Horton Eckles, Klayton Edward Don Express Photo First Line Beverage Flexible Pipe Tool Co Folz,Freeman, Dupay & Associates, Inc Fuhr Trenching Gannon's General Security Services Corporation G &K Glaser, Stuart Goodwill Gohper State One Call Concepts Grand Prix Vending Harper Righellis Hi -Tech Signs H & L Mesabi Ice Cream Partners Ice Skating Institute Johnson Radio Communications JP Cooke Co League of MN Cities Lights by H & H Professional service Maintenance supplies Equipment supplies Equipment maintenance Building maintenance Grading escrow refund Equipment repair Telephone Water Bill Vehicle repair Professional service November transports Tree removal Vehicle repair Maintenance supplies Storage rental Concession supplies Equipment maintenance Grading escrow refund Publications Concession supplies Uniforms Office supplies Laptop computer Grading escrow refund Reimburse expense Maintenance supplies Processing Concession supplies Equipment repair Professional service Equipment repair Vehicle repair Contractual service Building maintenance,uniforms Expenses reimbursed November ADC Contractual service Concession supplies Office supplies Advertising Equipment supplies Concession supplies Show expense Maintenance contract Pet license tabs Insurance Budding supplies 891 60 257 79 9 59 69 15 363 00 4,500 00 157 58 184 71 19 00 155 65 5,666 00 150 00 105 00 527 75 40 45 90 00 2,431 50 125 00 1,500 00 119 11 65 90 448 48 159 75 2,659 85 4,500 00 53 02 4910 42 24 882 62 273 40 365 00 5,190 00 500 00 60 71 2,973 14 52 44 343 00 40 30 168 00 250 00 440 00 1,641 96 128 16 25 00 1,432 98 56 69 500 00 103 30 EXHIBIT " A" TO RESOLUTION #2001 -259 Page 2 Magnuson Law Firm Maple Island Hardware McDonald Construction McDonald Homes Met Life Metropolitan Council Metropolitan Council Middle St Croix Watershed WMO MN Ice Arena Manager's Assoc Minnesota State Fire Chief Assoc Municipal Emergency Services NFPA Nedegaard Nelson Auto Clean, Inc Nelson, Keith Northwestern Tire Co Original Standard Spring of Mpls Peltier, William Pod's Tire Portraits by Loren Pressler, Tom /MN Fire Service Day Quill Rapid Forms Rheinberger, John Rochon Corporation R & R Specialties Russell, Steve Ryland St Croix Boat & Packet St Croix Drug St Croix Office SALA St Paul Pioneer Press SCAPA Tapes, NA, Inc Secure Benefits Senn & Youngdahl Signtific Sprmgbrook Sprint Stack Land Surveying State of MN Department of Transportation Stillwater Amoco Stillwater Equipment Company Stillwater Gazette Stillwater Glass Stillwater Motor Stillwater Towing Sysco T A Schifsky & Sons Professional service Maintenance supplies Grading escrow refund Grading escrow refund Insurance October /November SAC January 2002 bill 2001 Assessment 2002 Membership Membership Safety Equipment Office supplies Grading escrow refund Equipment repair Vehicle supplies Equipment repair Equipment repair Uniforms Vehicle repair Pictures Seminar Office supplies Office supplies NLC Conference expense Deposit refund Equipment repair Reimburse expense Grading escrow refund October /November Billing Collection fee Office supplies Professional service Publications Concession supplies Professional service Grading escrow refund Dasher board signs Software maintenance,training Wireless Professional service Maintenance Fuel Equipment repair Publications Building repair Vehicle repair Vehicle repair Concession supplies Maintenance supplies 2,688 75 366 82 3,000 00 3,000 00 59 74 43,263 00 81,708 90 2,302 10 100 00 140 00 2,254 75 7 95 6,000 00 100 00 12 00 2,951 47 1,122 63 113 35 92 28 150 00 160 00 111 02 236 74 299 61 150 00 49 00 31 32 23,000 00 70,724 87 3 65 321 93 17,081 00 392 12 755 46 64 00 7,500 00 223 00 14,338 39 44 00 4,920 00 28 42 3,856 59 2,413 67 183 46 1,526 23 167 91 79 88 220 74 394 64 • • • • EXHIBIT " A" TO RESOLUTION #2001 -259 Page 3 THT Inc Tower Asphalt, Inc University of Minnesota Venzon Wireless Vermeer Visionary Systems Washington County Recorder Watson, Dennis Wear Guard Well Fargo Bank Wet Tech William Mitchell College Yocum Oil Ziegler Adopted by the City Council this 18th day of Dec, 2001 Vehicle repair Contractual service Seminar CeII phone Equipment maintenance Contractual service Recording fees Professional service Uniforms Professional service Equipment supplies Seminar Fuel Equipment repair 688 93 6,209 37 620 00 469 86 32 87 660 00 177 50 635 00 152 73 1,212 50 512 56 500 00 195 99 109 63 • Memo • • December 14, 2001 Mayor and City Council DATE: TO: FROM: Chantell Kadi Director of Administration RE: City Contnbution toward Dental Insurance Premiums For 2001, the City Contributed $29 87 (100% of the Single Dental Insurance premium) toward Group Dental Insurance coverage for benefits eligible employees The renewal rate for Single coverage for 2002 is $29 87 for January and $33 22 for February through December. MetLife, the City's dental insurance carrier, made an error in not getting the new rates to the City in a timely manner Therefore, they are giving the City a one -time only deferral for January 2002 premiums where the rates will remain the same as those in 2001 Recommendation Staff recommends adopting the attached Resolutions approving the 2002 Dental Insurance Rates and approving the City's Contnbution of $33 22 toward dental insurance premiums for 2002. Metropolitan Life Insurance Company Small Business Center 4100 Boy Scout Boulevard, Tampa, FL 33607 December 3, 2001 City of Stillwater Benefits Administrator 216 N 4th St Stillwater, MN 55082 Re City of Stillwater Group # 5543563 DEC 1 0 201 MetLife Dear_Benefits Administrator We have completed our annual renewal evaluation of your group coverage with MetLife Our analysis takes into consideration a variety of elements These elements include overall industry trends in claims incidence, shifts in employee composition as well as other financial or premium related issues that have a bearing on our cost structure After careful consideration of all of the above factors, we have established our pricing for the upcoming policy year Following are both your current rates and your renewal rates Your new rates are effective January 1, 2002, however we are deferring the effective date of the renewal increase until February 1, 2002 Coveraae Current Rates Renewal Rates Rate Basis Dental $ 29 87 $ 34 22 Employee $ 88 61 $ 101 50 Employee + Family Billing statements on and after February 1, 2002 will reflect your new renewal rates It is our expressed intent to provide the best possible relationship of benefit costs to the products we provide to your group Please be assured that our analysis has been completed with this in mind We appreciate the opportunity to provide your employee benefits and look forward to continuing our relationship If you have any questions regarding our renewal assessment, please do not hesitate to contact us at 1- 877 - 870 -3834 Sincerely, *'/ CIPth2/4404-%. Underwriting Support Analyst cc Allan T Roth Todd Hanson, Minneapolis SBC Regional Sales Office • • • • • APPROVING DENTAL INSURANCE RATES EFFECTIVE JANUARY 1, 2002 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the annual rate increase for the City's group dental insurance scheduled to become effective January 1, 2002, as fisted below, is approve& January 1, 2002 February 1— December 31, 2002 $33 22 $101 50 Adopted by, the City Council this 18 day of December 2001 ATTEST. Diane F Ward, City Clerk INDIVIDUAL DEPENDENT $29 87 $ 88 61 Jay Kimble, Mayor 2002 CITY CONTRIBUTION TOWARD DENTAL INSURANCE PREMIUMS FOR BENEFITS ELIGIBLE EMPLOYEES BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective January 1, 2002 the City shall contribute the following toward the City's group dental msurance premiums for all benefits eligible employees- January 1, 2002 $29.87 per month February 1 December 31, 2002 $34.22 per month The City Contribution shall be pro- rated, in accordance with the appropriate labor contract and employment agreement, for those benefits eligible employees that receive pro -rated benefits Adopted by the City Council this 18 day of December 2001 ATTEST Diane F Ward, City Clerk Jay Kimble, Mayor • • • • Memo • • DATE: TO: FROM: Chantell Ka Director of Administration December 14, 2001 Mayor and City Council RE: Sand Creek Contract Renewal for 2002 The City contracts Employee Assistance services through the Sand Creek Group, Ltd Attached is the proposed contract for the term January 1— December 31, 2002. The total contract pnce for 2002 is $1,980. The cost per employee remains the same as was in 2000 and 2001 ($22.50) Recommendation Staff recommends the City Council adopt the attached Resolution approving the Renewal Agreement with the Sand Creek Group for Employee Assistance Program Services for January 1- December 31, 2002 in the total amount of $I,980 00 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Agreement with The Sand Creek Group for Employee Assistance Program services for the term January 1 — December 31, 2002 at a cost of $1,980 00 is hereby approved. Adopted by the City Council this 18 day of December 2001. A'1'1'EST: Diane F Ward, City Clerk APPROVING RENEWAL AGREEMENT WITH THE SAND CREEK GROUP FOR EMPLOYEE ASSISTANCE PROGRAM SERVICES Jay Kimble, Mayor • • • is ,-,_ INNOVATORS IN BEHAVIORAL HEALTH CARE • • and Creek ?onp 1rd December 6, 2001 Nile Kriesel City Coordinator City of Stillwater 216 N 4` Street Stillwater, MN 55082 Dear Nile- Enclosed please find two copies of the contract renewal agreement between The Sand Creek Group and The City of Stillwater for Employee Assistance Program services for all your employees and their dependents. Please review and if it meets your approval please sign both, retain one copy for your files and return one to our office. Please check the employee count status and pencil in if there are any changes. Also enclosed is an invoice for payment. Once again, if there are any changes in the employee count, please go ahead and correct the invoice to reflect the correct count. Please don't hesitate to call me with any questions you may have. It remains our pleasure to serve you and The City of Stillwater. _ / ,114,, Gretchen M. Stein, Ph D., CEAP President and Chief Executive Officer GMS /jes ENC. 333 North Main Street Suite 203 Stillwater, MN 55082 (651) 430-3383 : - VI D = g a RA DEC 1 0 2001 : III " Whatever you can do, or dream you can begin it Boldness bas genius, power and magic an it " Gaethe and Creek „ p r,d INNOVATORS IN BEHAVIORAL HEALTH CARE 1 Services Provided: Employee Assistance Agreement between The Sand Creek Group, Ltd 8. 24 hour telephone crisis intervention._ and The City of Stillwater The program contract includes the following services. 1 Full service coverage for The City of Stillwater employees and their household members 2. Employee Assistance personnel policy development and consultation. 3. Supervisory training of management personnel in the use of the program. 4. Employee orientation seminars to familiarize your employees with the services" available to them. 333 North Main Street Suite 203 Stillwater, MN 55082 (651) 430 -3383 5. Promotional matenals including brochures, posters and newsletter articles to keep your Employee Assistance Program visible to your employees, and their fainilies. 6. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 7. Confidential assessment, referral and brief counseling to be provided to all employees, and their family members. Up to four sessions of counseling based on the clinical recommendation of EAP counselor. Each session being comprised, of one clinical hour. All of the employees of The City of Stillwater and their family members may contact The Sand Creek Group for assessment, brief counsel and, when necessary, referral free -of- charge to them. No limit is placed on the number of assessments and referrals made annually. All contact is strictly confidential. " Whatever you can do, or dream you can begin it Boldness has genius, power and magic an at " Goethe • • 9 Worksite visits from an EAP representative to continually evaluate the status of the program and your satisfaction II. Coordination of Services. The City of Stillwater agrees to work with the EAP representative in informing its employees of this agreement and the services which are available to them III Use of Name The City of Stillwater agrees to allow The Sand Creek Group, Ltd to list the City as a customer on promotional materials IV. EliRibillty' All employees of The City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. V Employee Participation: A working policy of the EAP is that Employee participation in the EAP will affect neither future employment or advancement nor protect employee from disciplinary action for continued substandard performance. VI. Reporting' The Sand Creek Group, Ltd. will provide quarterly reports on program utilization. No information on individual employees will be released outside of The Sand Creek Group without the wntten consent of the employee. VII Retainer Cost: The annual retainer charged by The Sand Creek Group, Ltd. for the employee services is as follows: Number of employees Z9' Rg Cost per employee . $22.50 Annual EAP Contract Cost $i1-573700 1 a 1 D. t0 0 Term of Contract January 1, 2002 to December 31, 2002 The Sand Creek Group, Ltd. SDG Contract Payments to be made to. The Sand Creek Group, Ltd. 333 N Main Street, #203 Stillwater, MN 55028 Optional Services: Organization Development Services General Services Trauma Team Services GMS jes Bag Lunch Seminars: VIII. Fee for Ongoing Counseling: Payment for any ongoing counseling services beyond the initial diagnostic screening will be the responsibility of the employee /family member. IX Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either The City of Stillwater or The Sand Creek Group, Ltd. may cancel this agreement at any time upon 90 day notice, in wnting, to the other party. The Sand Creek Group, Ltd. Gretchen M. Stein, Ph.D., CEAP President & Chief Executive Officer The Sand Creek Group, Ltd. $200 00 per hour $200 00 /1st two hours $100.00 per hour over two hours $200.00 per hour of presentation /facilitation Date The City of Stillwater Date • • • The Sand Creek Group, Ltd SDG • 1 • TO Mayor and Council FR City Coordinator RE Retainer for City Attorney for year 2002 DA December 14, 2001 MEMORANDUM Discussion Accompanying this memo is a resolution establishing the salary (retainer) for the City attorney effective 1/1/02 The retainer was presented to the Council during discussion of the budget and is included in the proposed budget Recommendation Council adopt resolution approving retainer for City attorney effective January 1, 2002 Attest. Diane Ward, City Clerk RESOLUTION 2001 -263 APPROVING SALARY RETAINER FOR CITY ATTORNEY FOR YEAR 2002 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the salary retainer for City Attorney David T. Magnuson, for the Year 2002, shall be $70,000 00. Adopted by the Council this 18 day of December 2001 Jay L Kimble, Mayor • • • • • • • LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2001 -259 Accountemps Ace Hardware Action Rental All Safe Fire Security Amdahl, Chris American Classic Homes Ancom Technical Center AT & T Board of Water Commissioners Boyer Truck Parts Bnmeyer Group, Inc Buberl, Larry Buberl Recycling Carquest Century Power Equipment Citi Cargo Coca Cola Como Lube & Supplies Cottagewood Partners Country Messenger Cub Cy's Data One Dell Computer DR Horton Eckles, Klayton Edward Don Express Photo First Line Beverage Flexible Pipe Tool Co Folz,Freeman, Dupay & Associates, Inc Fuhr Trenching Gannon's General Security Services Corporation G &K Glaser, Stuart Goodwill Gohper State One Call Concepts Grand Prix Vending Harper Righellis Hi -Tech Signs H & L Mesabi Ice Cream Partners Ice Skating Institute Johnson Radio Communications JP Cooke Co League of MN Cities Lights by H & H Professional service Maintenance supplies Equipment supplies Equipment maintenance Building maintenance Grading escrow refund Equipment repair Telephone Water Bill Vehicle repair Professional service November transports Tree removal Vehicle repair Maintenance supplies Storage rental Concession supplies Equipment maintenance Grading escrow refund Publications Concession supplies Uniforms Office supplies Laptop computer Grading escrow refund Reimburse expense Maintenance supplies Processing Concession supplies Equipment repair Professional service Equipment repair Vehicle repair Contractual service Building maintenance,uniforms Expenses reimbursed November ADC Contractual service Concession supplies Office supplies Advertising Equipment supplies Concession supplies Show expense Maintenance contract Pet license tabs Insurance Building supplies 891 60 257 79 105 44 69 15 363 00 4,500 00 157 58 184 71 19 00 155 65 5,666 00 150 00 105 00 527 75 40 45 90 00 2,431 50 125 00 1,500 00 119 11 65 90 448 48 159 75 2,659 85 4,500 00 53 02 49 10 42 24 882 62 273 40 365 00 5,190 00 500 00 60 71 2,973 14 52 44 343 00 40 30 168 00 250 00 440 00 1,641 96 128 16 25 00 1,432 98 56 69 500 00 103 30 EXHIBIT " A" TO RESOLUTION #2001 -259, Magnuson Law Firm Maple Island Hardware McDonald Construction McDonald Homes Met Life Metropolitan Council Metropolitan Council Middle St Croix Watershed WMO MN Ice Arena Manager's Assoc Minnesota State Fire Chief Assoc Municipal Emergency Services NFPA Nedegaard Nelson Auto Clean, Inc Nelson, Keith Northwestern Tire Co Original Standard Spring of Mpls Peltier, William Pod's Tire Portraits by Loren Pressler, Tom /MN Fire Service Day Quill Rapid Forms Rheinberger, John Rochon Corporation R & R Specialties Russell, Steve Ryland St Croix Boat & Packet St Croix Drug St Croix Office SALA St Paul Pioneer Press SCAPA Tapes, NA, Inc Secure Benefits Senn & Youngdahl Signtific Springbrook Sprint Stack Land Surveying State of MN Department of Transportation Stillwater Amoco Stillwater Equipment Company Stillwater Gazette Stillwater Glass Stillwater Motor Stillwater Towing Sysco T A Schifsky & Sons Professional service Maintenance supplies Grading escrow refund Grading escrow refund Insurance October /November SAC January 2002 bill 2001 Assessment 2002 Membership Membership Safety Equipment Office supplies Grading escrow refund Equipment repair Vehicle supplies Equipment repair Equipment repair Uniforms Vehicle repair Pictures Seminar Office supplies Office supplies NLC Conference expense Deposit refund Equipment repair Reimburse expense Grading escrow refund October /November Billing Collection fee Office supplies Professional service Publications Concession supplies Professional service Grading escrow refund Dasher board signs Software maintenance,training Wireless Professional service Maintenance Fuel Equipment repair Publications Building repair Vehicle repair Vehicle repair Concession supplies Maintenance supplies Page 2 14,713 58 366 82 3,000 00 3,000 00 59 74 43,263 00 81,708 90 2,302 10 100 00 140 00 2,254 75 7 95 6,000 00 100 00 12 00 2,951 47 1,122 63 113 35 92 28 150 00 160 00 111 02 236 74 299 61 150 00 49 00 31 32 23,000 00 70,724 87 3 65 321 93 17,081 00 392 12 755 46 64 00 7,500 00 223 00 14,338 39 44 00 4,920 00 28 42 5,365 22 2,413 67 183 46 1,526 23 167 91 79 88 220 74 394 64 4 • • • EXHIBIT " A" TO RESOLUTION #2001 -259 Page 3 THT Inc Tower Asphalt, Inc University of Minnesota Venzon Wireless Vermeer Visionary Systems Washington County Recorder Watson, Dennis Wear Guard Well Fargo Bank Wet Tech William Mitchell College Yocum Oil Ziegler ADDENDUM TO BILLS Audio Video Planners AWI Diversified Dew Corporation Doerfler Publishing Ecolab Gannon's Imagineering Jara, Mark Allen Johnson Controls Kadin, Chantel Knesel, Nile Lake Country Chapter McNamara, Sheila MN Chief of Police Assoc Mister Car Wash PC Pit Stop Quill Qwest Roettger, David Samaritan Tire Secure Benefits Short Elliott Hendrickson Stillwater Equipment Company Stillwater Veterinary Clinic Teltronix Viking Office Products Workwell Occupational Health Service Xcel Vehicle repair Contractual service Seminar Cell phone Equipment maintenance Contractual service Recording fees Professional service Uniforms Professional service Equipment supplies Seminar Fuel Equipment repair Equipment repair Equipment repair Contractual MN Statute Booklets Contractual Vehicle repair Professional services Tobacco compliance Equipment repair Expenses NLC Conference expense Membership Reimburse expenses MJNO Service Vehicle maintenance Equipment maintenance Office supplies Telephone Uniforms Tires Professional services Professional services Equipment repair Vet fees Phones Office supplies Flu shots Electricity,Gas 688 93 6,209 37 620 00 469 86 32 87 660 00 177 50 635 00 152 73 1,212 50 512 56 500 00 195 99 109 63 110 00 620 00 103,913 00 150 00 234 83 251 78 915 10 20 00 1,402 43 364 83 1,605 73 50 00 50 11 1,000 00 31 95 69 95 13 94 1,208 08 153 84 400 09 54 00 315 41 187 44 80 00 1,770 91 197 29 720 00 14,157 96 TOTAL 495,334 23 EXHIBIT " A" TO RESOLUTION #2001 -259 Page 4 Adopted by the City Council this 18th day of Dec, 2001 • • • • • STAFF REQUEST ITEM 1 Department: MIS /Administration I Date: 12/18/01 DESCRIPTION OF REQUEST (Briefly outline what the request is) The City currently has Imagining System Software by Minolta Minolta has decided that it no longer will be in the Imagining System business Mid - America Business Systems is assisting their customers to switch over to OTG Software to replace their Minolta systems at a considerable cost savings The cost to City will be for a Microsoft SQL database server software, database conversion, and updated search and OCR software FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The MIS Dept. has $5600 in the budget this year that could pay for part of this switchover Administration is transferring $4000 from the 2001 Capital Outlay that was for the Imagining System to the 2002 Capital Outlay budget This will be used to offset the rest of the cost in 2002 ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET I Submitted by: Rose Holman I Date: 12/18/01 1vtID �RIcA BUSINESS SYSTEMS 2500 Broadway ST NE Minneapolis, MN 55413 Phone (612)378 -3800 Fax (612)378 -3100 !Item Part # A. B. C. WWW.MID- AMERICA COM Otv Description Protect your investment with a Service Contract Call Mid - Amenca Today at 612-378-3800 Customer Name & Address: City of Stillwater 216 N 4th Street Stillwater, MN 55082 Rose Holman (651) 430 -8804 OTG Software Modules 1 Full-Text Server Software Module 1 OCR Network Software Module System Total * Full-Text Client Software Module * Must match concurrent hcensmg agreement Minolta to OTG Conversion 1 Database Conversion (Minolta to OTG) Microsoft SOL Server Database 1 Microsoft SQL Server, 8- Concurrent Database Price Quotation Date FOB. PO #• Sales Rep: Expiration Terms: Taxable: Unit Included with System: Installation by authorized Mid - Amenca Busmess Systems personnel On -site tralnmg by Mid - Amenca Busmess Systems personnel Full Text/OCR software maintenance agreement through 3/28/2003 Add $500 00 to have Mid - Amenca install Microsoft SQL Database Authorized Signature Date 12/17/2001 F� Kevin Heath 30 days Net 30 Total Pace! $6,900.00 $245.00 /each. $2,500.00 • $1,815.00 • • • • Memorandum TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: 12/18/01 SUBJECT: Towing License — Stillwater Towing Stillwater Towing has submitted the required information for their 2002 Towing License RECOMMENDATION: I recommend the issuance of the towing license conditioned upon Chief Dauffenbach's review and approval RENEWAL OF TOWING LICENSES FOR 2002 WHEREAS, Stillwater Towing, Inc., has requested renewal of a towing license for 2002, and WHEREAS, all forms and documentation have been received and fees paid, NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the towing license for Stillwater Towing, Inc is renewed for the Year 2002 conditioned upon the review and approval of the Police Chief Adopted by Council this 18 day of December, 2001 ATTEST Diane F Ward, City Clerk Jay L Kimble, Mayor • • • • • • RESOLUTION 2001 -273 DESIGNATING RESERVE FOR CAPITAL PROJECTS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the fund balance of the Capital Projects Fund is herby designated for capital projects. Adopted by Council this 18 day of December 2001 Attest Diane Ward, City Clerk Jay Kimble, Mayor • • • Attest. Diane Ward, City Clerk RESOLUTION 2001 -264 DESIGNATION OF DEPOSITORIES FOR 2002 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the year 2002: Central Bank Eagle Valley Bank Edward Jones Jennings State Bank Firstar Bank U.S. Bank, N A. U.S Bancorp Investments, Inc Wells Fargo Bank Minnesota, N.A. Wells Fargo Brokerage Services, LLC Morgan Keegan Company Salomon Smith Barney Adopted by Council this 18 day of December 2001. Jay Kimble, Mayor • • • BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositones for the year 2002 Central Bank Eagle Valley Bank Edward Jones Jennings State Bank Firstar Bank US Bank,NA U S Bancorp Investments, Inc Wells Fargo Bank Minnesota, N A Wells Fargo Brokerage Services, LLC Morgan Keegan Company Adopted by Council this 18 day of December 2001 Attest Diane F Ward, City Clerk DESIGNATION OF DEPOSITORIES FOR 2002 Jay L Kimble, Mayor Memorandum • • • To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/14/2001 Re: Designation of Legal Publications for 2002 The City has received the attached proposals from the Stillwater Evening Gazette and the Couner News to continue providing legal publications services to the City For over eight years, the legal publications have been shared between the two newspapers The Gazette has published the legal notices and the Couner has published the proceedings of the meetings as required by the City Charter In the past the cost for publication for the two newspapers have been the same therefore the City has shared legal publications between the newspapers This year the Gazette has increased its rates from First Insertion $3 91 per inch and Second, and Each Subsequent Insertion $3.10 per inch to First Insertion $4 05 per inch and Second, and Each Subsequent Insertion $3 20 per inch The Courier submitted the same quote as last year First Insertion $3 91 per inch and Second, and Each Subsequent Insertion $3.10 per inch Both newspapers have provided timely and required services in the past However, because the Gazette is a daily paper the requirements for legal publications are easily met The Courier on the other hand is a weekly paper and the requirement for legal publications such as a Special Meeting Notice would be more difficult to achieve Example Council at its regular meeting calls for a special meeting for the following Tuesday (which needs to be published three days prior to the special meeting) would not be published until the following Wednesday after the Special Meeting RECOMMENDATION: I recommend that we continue to use both newspapers for legal publications, the Couner for the City's meeting proceedings and the Stillwater Gazette for other legal publications Even though the Gazette's quotation is higher than The Courier's, the Stillwater Gazette as a daily paper would better serve the City for other legal notices ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution 2001- , approving agreements with Stillwater Evening Gazette for legal publications and The Couner for proceedings of Council meeting as official newspapers for 2002 as quoted APPROVING AGREEMENTS WITH STILLWATER GAZETTE AND THE COURIER FOR LEGAL PUBLICATIONS BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Official Newspaper agreements between City of Stillwater and the Stillwater Gazette and Courier Newspaper, as on file with the City Clerk, are hereby approved, and the Mayor and Clerk are authorized to sign said Agreement Adopted by Council this 18 day of December 2001 ATTEST. Diane F Ward, City Clerk Jay L Kimble, Mayor • • • • December 12, 2001 Sue Moore City of Stillwater 216 4 Street North Stillwater, MN 55082 Sincerely, Mary Beth Kremer Publisher 651- 796 -1116 mkremer@nressenter com. ae Serving The St Croix Valley Since 1870 Dear Sue; ' The Stillwater Gazette requests consideration to be the legal newspaper for the City of Stillwater for the year 2002. In this past year we have increased our circulation 6% by targeting non - subscribers and new homeowners. This is a trend that beats most newspapers in the country. We have also introduced four new motor routes, converting mail subscriptions to same day home delivery. Increasing readership will be a continued focus in this coming year. The legal rate for 2002 will be $4.05 per inch for the first insertion and $3.20 per inch for subsequent insertions. Legal notices will continue to be published on our website, www stillwatera azette corn at no additional charge allowing greater public access to city information. We have appreciated the ability to work with the City of Stillwater in providing daily publication of legal notices and look forward to the opportunity to continue in 2002. If you have any questions or are in need of additional information, please contact me. 1931 Curve Crest Blvd • Stillwater, MN 55082 651- 439 -3130 • fax 651- 439 -4713 12/13/2001 14:36 7157553314 Courier News faiA Newspaper • Printing November 12, 2001 RE Legal Newspaper Bid - 2002 Atm: City Clerk Diane Ward & Stillwater City Council members FROM Stillwater Courier News To whom it may concern: As the local hometown weekly newspaper, the Courier News has always strived to serve the reading public. We would like to continue to serve as your legal publication for 2002, in the same capacity as previous years. There will be no change in the legal publication cost per inch ($3 91) for your notices and minutes Thank you for your consideration, and we hope to continue to work with you. If you have any ques- tions, please feel free to contact editor Sharon Baker or myself at the above phone number. If we can serve you in any additional ways, please contact us. Sincerely, Jeff Holmquist Publisher Stillwater Courier News LOCATION:7157553314 THE SUN PAGE 01 Serving Stillwater for 15 years! RX TIME 1213 '01 15 :31 124 S Second Street Stillwater, MN 55082 651- 439 -4366 • • • • • AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2002 THIS AGREEMENT, made and entered into this 18th day of December, 2001, by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City" WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows 1 The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A 01, having general circulation in the City of Stillwater 2 That for and during the calendar year ending December 31, 2002, the Contractor will publish all official notices of the City in The Stillwater Evening Gazette 3 The publications to be in accordance with instructions provided by the City Clerk as to date and frequency 4 That all of the publications shall generally conform with established standards of quality previously provided the City 5 In accordance with the Specifications for City of Stillwater publications for 2001 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be First Insertion $4 05 per Column Inch Second, and Each Subsequent Insertion $3 20 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written In presence of STILLWATER EVENING GAZETTE In presence of CITY OF STILLWATER Diane F Ward, City Clerk Jay L Kimble, Mayor AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2002 THIS AGREEMENT, made and entered into this 18th day of December, 2001, by and between THE COURIER, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City" WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows 1 The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A 01, having general circulation in the City of Stillwater 2 That for and during the calendar year ending December 31, 2002, the Contractor will publish all official notices of the City in The Stillwater Evening Gazette 3 The publications to be in accordance with instructions provided by the City Clerk as to date and frequency 4 That all of the publications shall generally conform with established standards of quality previously provided the City 5 In accordance with the Specifications for City of Stillwater publications for 2001 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be First Insertion $3 91 per Column Inch Second, and Each Subsequent Insertion $3 10 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above wntten In presence of COURIER NEWS In presence of CITY OF STILLWATER Diane F Ward, City Clerk Jay L Kimble, Mayor • • • • • • TO Mayor and Council FR. City Administrator RE Salary for Director of Admimstration DA December 14, 2001 MEMORANDUM Discussion Accompanying this memo is a resolution approving the 2002 and 2003 compenstion schedule for the Director of Administration. The compensation, as proposed, is consistent with the salary schedule that has been approved for the Stillwater Public Manager's Association Recommendation Council approve resolution approving 2002 -2003 compensation schedule for Director of Administration r RESOLUTION 2001 -266 APPROVING 2002 & 2003 SALARY SCHEDULE FOR DIRECTOR OF ADMINISTRATION BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the following annual salary and monthly longevity schedule for the Director of Administration is hereby approved Annual Salary After After After After Entry 1 Year 2 Years 3 Years 4 Years January 1, 2002 62,246 63,975 65,704 67,433 69,162 July 1, 2002 64,338 66,125 67,913 69,700 71,487 January 1, 2003 66,431 68,276 70,121 71,967 73,812 Monthly Longevity After After After After 5 Years 10 Years 15 Years 20 Years 95 185 280 325 Adopted by the City Council this 18 day of December 2001. Diane F Ward, City Clerk Jay Kimble, Mayor • • • • THE BIRTHPLACE OF MINNESOTA REQUEST FOR INSTALLATION OF BANNER 1 APPLICANT ____L2rz (2e:r,1 2 ORGANIZATION 1.? ) 4 Alit -6 3 ADDRESS /d/ /1/124/ fl',�t�� TELEPHONE /±' - low 3 3 4 ACTIVITY BEING PROMOTE BY PROPOSED BANNERS .6 yi6,00 i 5 BANNER LOCATION REQUESTED [ Main Street at Olive Street (Mad Capper)* North Main Street -100 Block (Kolhners)* ❑ Chestnut Street at Union Alley (Firstar Bank) *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6 DATES TO BE DISPLAYED - / -AV / - / S 1 (�d 7 COMPANY INSTALLING BANNER. A ' J Address o� 62 M Phone 4 - of e '1 'CAUL , MN FOR OFFICE USE ONLY ❑ City Date ❑ MnDOT Date. (Required for Main Street Locations) Installer venfication Date: BANNER REQUIREMENTS ATTACHED CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612 - 439 -6121 6 DATES TO BE DISPLAYED • 1 iwater THE BIRTHPLACE OF MINNESOTA REQUEST FOR INSTALLATION OF BANNER 1 APPLICANT 2 ORGANIZATION p 3 ADDRESS /0 / 4) . �/h, � • TELEPHONE 1 1.3040 � 33 4 ACTIV BEING PROMOTED BY PROPOSED BANNERS 5 BANNER LOCATION REQUESTED Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolliners)* Chestnut Street at Union Alley (Firstar Bank) *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS P Sao - v as" 7 COMPANY INSTALLING BANNER. Address 1Mli� , - Phone 797 - 9r/ q9 e>/ .Ate. FOR OFFICE USE ONLY ❑ City Date 0 MnDOT Date (Required for Main Street Locations) Installer verification Date. BANNER REQUIREMENTS ATTACHED CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612 - 439-6121 STAFF REQUEST ITEM • Department: Fire I Date: 12/13/01 DESCRIPTION OF REQUEST • • Request remaining balance of 2001 capital outlay in the amount of $ 7,841 69 be added to the 2001 capital outlay budget of $27,000 for the women's restroom and a total of $34,842 rolled into the 2002 capital outlay budget The 2001 capital outlay has an outstanding balance due to some of the 2001 purchases being less then expected FINANCIAL IMPACT The original plan for the proposed women's restroom was rejected due to building code requirements We are now required to do extensive remodeling of the existing restroom to accommodate space for a women's restroom ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET I Submitted by: i f Date:9z lot 1 / STAFF REQUEST ITEM • Department: Parks /Public Works /Sewer Date: December 13, 2001 DESCRIPTION OF REQUEST (Bnefly outline what the request is) • • Request to order and purchase the following equipment under the State Bid Loader with Bucket and Plow Air Compressor Truck Sprayer FINANCIAL IMPACT (Bnefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2002 ADDITIONAL INFORMATION: Most items will take 6 to 8 weeks before they arrive if we order now. ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET Submitted by: Date: 12 -13 -01 BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the purchase of the following equipment under the State Bid for 2002 is hereby approved Adopted by the City Council of Stillwater this 18th day of December 2001 Attest- Diane Ward, City Clerk AUTHORIZING PURCHASE OF EQUIPMENT FOR PARKS, PUBLIC WORKS AND SEWER DEPARTMENT Loader with Bucket and Plow Air Compressor Truck Sprayer Jay Kimble, Mayor • • • LG214PPR Printed 9152001 • License NumberB- 03375 -002 Effective Date 4/1/2%9 aao■ Name of Organization: Stillwater Area Hockey Assoc Gambling Premises Information Name of the establishment where gambling will be conducted • Madcapper Saloon & Eatery 224 S Main St Stillwater, MN 55082 County: Washington R; chard Chilson a 4 5 Pka S'i- Sti IIwc,-kr, Irl k) 5S0 to Name of the property owner (If different): Lake Elmo Ave & Hwy 36 #19 Stillwater, MN 55082 1st State Bank of Bayport 950 N Hwy 55- 9 Bayport, MN 55003 Name Cafla-i Love � Dt.to I. . L ►.�a-i _?A l bgberc) Troy Pearson 11755 126th St N State of Minnesota Gambling Control Board Premises Permit Renewal Application Lessor Information Bingo Activity Our records indicate that Bingo is not conducted on these premises Note Our records show the premises is located within the city limits Square footage leased per month: a ®' 00 Rent paid per month: 700 CD Square footage leased per bingo occasion: Rent paid per bingo occasion: Storage Information Cheap Sivraste. 350 N. 5 . Cro Tie 1,g teland, MnN 5 Bank Information Gamblmg Bank Account Number 4810609 Expiration Date 3/31/1001 c50 On the hues provided below hst the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account The organization's treasurer may not handle gambling funds. Address City, State, Zip Code Title 161E654n4St 41. 4 4O 1sf F'.t.'5 . 1349eorrl- t L) 55005 Cawtbltnq WtaKaq q 4, 5 c.itt Sfi 154m #.mli 55x03 IM icrete Stillwater, MN 55082 C GO (Be sure to complete the reverse side of this application) For Board Use Only Amt Pd Check # This form will be made available in alternative format (ie large pnnt, braille) upon request Page 1 of 2 (Continued on Back) Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law Bank Records Information The board is authorized to mspect the bank records of the gambhng account whenever necessary to fulfill requirements of current gambling rules and law Organization License Authorization I hereby authonze the Gamblmg Control Board to modify the class of organization license to be consistent with the class of pernut being applied for On behalf of the city, I hereby acknowledge this application for lawful gamblmg activity at the premises located withm the city's junsdiction, and that a resolution specifically approvmg or denymg the application will be forwarded to the applymg organization For the townshm On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambhng activity withm the township limits A township has no statutory authonty to approve or deny an application (Mmn Stat sec 349 213, subd 2) For the county On behalf of the county, I hereby acknowledge this apphcation for lawful gambling activity at the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying orgamzatlon The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved m lawful gamblmg activities m Mnuiesota, and to assist the Board in conducting a background investigation of you You have the nght to refuse to supply the information requested, however, if you refuse to supply this mformation, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license If you supply the mformation requested, the Board will be able to process your application Acknowledgment Oath 6 I declare that 1 I have read this apphcation and all mfonnation submitted to the board is true, 7 accurate, and complete, 2 all other required mformation has been fully disclosed, 3 I am the chief executive officer of the organization, 4 I assume full responsibility for the far and lawful operation of all activities to be conducted, 5 I will familiarize myself with the laws of Minnesota govemmg lawful gamblmg and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them, Local Unit of Government Acknowled ment and A ' royal Print name of city Signature of city personnel receiving application Title Prmt name of township Signature of township official receiving application / / Title Date Prmt name of county Signature of county personnel receiving application Title Your name and address will be public mfonnation when received by the Board All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the mformation that you have provided to the Board m the process of applying for your license will become public If the Board does not issue you a license, all the mformation you have provided in the process of applying for a hcense remains private, with the exception of your name and address which will remain public Private data about you are available only to Page 2 of 2 any changes in application information will be submitted to the board and local unit of government withm ten days of the change, and I understand that failure to provide required information or providmg false or nusleadmg information may result in the denial or revocation of the license Sign aF re of the chief executive officer (Designee may not sign) Date / / Date / / Date Board whose work assignment requires that they have access to the information, the Minnesota Department of Pubhc Safety, the Minnesota Attorney General, the Minnesota Commissioners of Adnunistration, Finance, and Revenue, the Minnesota Legislative Auditor, national and international gambling regulatory agencies, anyone pursuant to court order, other mdwiduals and agencies that are specifically authonzed by state or federal law to have access to the mfonnation, individuals and agencies for which law or • • • • • • APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR STILLWATER HOCKEY ASSOCIATION AT THE MAD CAPPER SALOON & EATERY 224 SOUTH MAIN STREET, STILLWATER, MN WHEREAS, the Stillwater Hockey Association at the Mad Capper Saloon & Eatery, 224 South Main Street, Stillwater, MN has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit renewal application; and WHEREAS, it has been demonstrated that the organization is collectmg gambling momes for lawful purposes; NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the gambling license requested by the Stillwater Hockey Association at the Mad Capper Saloon & Eatery, 224 South Main Street, Stillwater, MN The Clerk is directed to sign the acknowledgement on the permit application and to attach a copy of this Resolution to the application to be submitted to the Gambling Control Board Adopted by the City Council for the City of Stillwater this 18 day of December, 2001 Attest. Diane F. Ward, City Clerk Jay L Kimble, Mayor LG214PPR Printed 9/52001 License NumberB- 03375 -007 Effective Date 54f2991 q fl Id& Expiration Date. 3/31/2.00-2- a 0 Name of Organization: Stillwater Area Hockey Assoc Gambling Premises Information Name of the establishment where gambling will be conducted St. Croix Music Cafe Inc 317 S Main St Stillwater, MN 55082 County: Washington Name of the property owner (If different): Bingo Activity Our records mdicate that Bmgo is not conducted on these premises 16165 Upper 2nd St N Lakeland, MN 55043 1st State Bank of Bayport 950 N Hwy 5 q S Bayport, MN 55003 Name De&la e4An Troy Pearson State of Minnesota Gambling Control Board Premises Permit Renewal Application Lessor Information �lt Sur t 311 S. V1\c r stAwc.+en I(t#)1/4) 530Fsa On the Imes provided below hst the name, address and title of at least two persons authorized to sign decks and make deposits and withdrawals for the gambling account The organization's treasurer may not handle gamblmg funds. Address (loo lc.4 Ng 16185L .. L. 1.K s_ Wit Si- 11755 126th St N Note Our records show the premises is located within the city limits Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: Storage Information Cheap S'1uro c c., 350 N . Si- . Co w, -he. LAX*. LQ . t"-t N SS 043 Bank Information Gambling Bank Account Number: 4810609 City, State, Zip Code Title iaa + na) 3 Csau4iw 1 hitart - /Iv! P4-55043 gct404n4 nil) p3 IMtw�.loW' Stillwater, MN 55082 C 6-o (Be sure to complete the reverse side of this application) For Board Usb Only Amt Pd Check # This form will be made available in alternative format (ie large print, braille) upon request Page 1 of 2 (Continued on Back) • • • • Gambling Site Authorization I hereby consent that Local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law Bank Records Information The board is authonzed to mspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law Organization License Authorization I hereby authonze the Gamblmg Control Board to modify the class of organization license to be consistent with the class of permit being applied for Local Unit of Government Acknowled ment and A i i royal On behalf of the city, I hereby acknowledge this application for lawful gamblmg activity at the premises located within the city's Jurisdiction, and that a resolution specifically approving or denymg the application will be forwarded to the applymg organization For the townshm On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambhng fi) activity within the township limits_ A township has no statutory authority to approve or deny an application (Mum Stat. sec 349 213, subd 2) For the county On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's Jurisdiction, and that a resolution specifically approving or denymg the application will be forwarded to the applying organization The mformation requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to detennme your quahfications to be involved m lawful gamblmg activities m Minnesota, and to assist the Board in conducting a background investigation of you You have the nght to refuse to supply the information requested, however, if you ref to supply this mfonnation, the Board may not be able to determine your quahfications and, as a consequence, may refuse to issue you a hcense If you supply the mfonnation requested, the Board will be able to process your apphcation Acknowledgment Page 2 of 2 Oath I declare that 1 I have read this application and all information submitted to the board is true, accurate, and complete, 2 all other required mformation has been fully disclosed, 3 I am the chief executive officer of the organization, 4 I assume full responsibility for the fair and lawful operation of all activities to be conducted, 5 I will familianze myself with the laws of Minnesota govemmg lawful gamblmg and rules of the board and agree, if licensed, to abide by those laws and rules, mcludmg amendments to them, Prmt name of city Title Print name of township 6 7 Signatirfe of the chief executive officer (Designee may not sign) 1) y Date Signature of city personnel receiving application Date Signature of township official recemng application Title Prmt name of county Title Your name and address will be public information when received by the Board All the other information that you provide will be private data about you until the Board issues your license When the Board issues your hcense, all of the information that you have provided to the Board m the process of applying for your hoarse will become public If the Board does not issue you a hcense, all the mformation you have provided in the process of applying for a hcense remains private, with the exception of your vane and address which will remain public Private data about you are available only to any changes in application information will be submitted to the board and local unit of government within ten days of the change, and I understand that failure to provide required mformation or providmg false or misleadmg information may result in the dental or revocation of the license / / Date Signature of county personnel receiving application / / Date Board whose work assignment requires that they have access to the information, the Minnesota Department of Pubhc Safety, the Minnesota Attorney General, the Mnmesota Commissioners of Administration, Finance, and Revenue, the Minnesota Legislative Auditor, national and mternational gamblmg regulatory agencies, anyone pursuant to court order, other mdividuals and agencies that are specifically authonzed by state or federal law to have access to the mfonnation, individuals and agencies for which law or APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR STILLWATER HOCKEY ASSOCIATION AT THE ST. CROIX MUSIC CAFE, 317 SOUTH MAIN STREET, STILLWATER, MN WHEREAS, the Stillwater Hockey Association at the St. Croix Music Cafe, 317 South Main Street, Stillwater, MN has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit renewal application; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes, NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the gambling license requested by the Stillwater Hockey Association at the Stillwater Hockey Association at the St Croix Music Cafe, 317 South Main Street, Stillwater, MN The Clerk is directed to sign the acknowledgement on the permit application and to attach a copy of this Resolution to the application to be submitted to the Gambling Control Board Adopted by the City Council for the City of Stillwater this 18 day of December, 2001 Attest Diane F. Ward, City Clerk Jay L Kimble, Mayor • • • • Recommendation Council accept donation of land adjacent to Mulberry Ravine and reimburse the property owners $720 for incidental costs III -44.. 4- • TO Mayor and Council FR City Administrator RE Donation of land to City DA December 14, 2001 MEMORANDUM Discussion The owners of property (see attached map) located adjacent to the Mulberry Ravine wish to donate the land to the City The City has, over the past few years, acquired parcels such as this in order to protect the natural ravine area The property owners are asking that the City reimburse them for some incidental costs associated with the transfer of the land The incidental costs are only $720 and staff would strongly recommend that the Council accept this generous offer to convey this property to the City 0. v v r 0, z A 1r.;___ (9 C31 a0 T t0 m vi " Z t11 41 ` - N it 8 _J 50 5 0 N. SHERBURNE ST. so So O _a ° ° —a V J w N T OD O O 0 50 50 u1 - a • �#1 O 50 PARCEL MAP • rn 1 1 50 79 60 1 a 50 IV/ 50 N • OWENS o T lol 16 5 135 50 50 7 5 1 N 1 X 17 W 0 � m / r ' ; f � V V1 1 ~1 1 O ' ' , 1 o /gyp 1 I 1 i 0 / ► � r r so 50 50 SO N. GREENLEY ST./ is �U rn 50 50 50 / 50 / I / r / m 1 f 1./' 66 / / ° 1• n o� — p co 0 ° r — W 50 N. WILLIAMS ST. / ILO 125 125 0) u' •S: 1;0 125 50 100 / // / _ \15 .. 0 150 50 ' N O LO rn too : D I I z U � 65 m ! P 51 ro N a. y...� ! 1 IS0 ' i IA q N IJ / \N ; 4* 125 125 m N 100 100 ' 50 - / 1 . 1 / • / % 1F45 / 100 ■ 0I T50 0 0 0 110 O C4 a 110 110 N )B ° X1 I35 115 0 0 0 N " 0 `1 0. o N. WILLIAM C 15 0 0 r r W N F z 7 0 41IV rn e C :525 W3 165 264= T0 to m 2 6 m — 150 150 OD :1 11' 11\ 1�� . 150 50 • r v. 0 3 0 0% W 6' o. a U N 150 50 ns ° N. MAIL r A U V c 150 50 U u3 135 a W ? N I„ p '10 100 r !� , i_ C. 1 • Memo • • DATE of MEMO: December 14, 2001 DATE of MEETIG: December 18, 2001 TO: Mayor and City Council FROM: Chantell Kad Director of Administration RE: HVAC Planned Service Agreement with Johnson Controls The City currently has a Planned Service Agreement with Johnson Controls for the regular maintenance of the City Hall's HVAC (heating, ventilation, and air conditioning) system for the term January 1, 2001- December 31, 2001 in the total amount of $6,271 00. The renewal Agreement is in the amount of $6,550 00 for the term January 1— December 31, 2002 This figure represents a 4 45% increase from last year's contract. Recommendation Staff recommends the City Council approve the attached Resolution approving the Planned Service Agreement with Johnson Controls for the term January 1- December 31, 2002 in the amount of $6,550 00 J.. ^HNSON CONTRA LS Chantel Kadin Stillwater City Hall 216 North 4 Street Stillwater, MN 55082 November 19, 2001 Re: Maintenance Contract 2082 -7041 Dear Chantel, Thank you for the confidence you have placed in Johnson Controls! Your current Planned Service Agreement anniversary date of January 1 is quickly approaching. To ensure that these services continue without interruption, we would like to extend your existing agreement for another year (January 1s 2002 through December 31s 2002) for the annual price of $ 6,550.00. Please sign and date the bottom of this letter signifying your acceptance of this extension. With the holiday season coming up, please return this form as soon as possible to ensure your service continues without interruption. You may also fax a copy of the signed letter to us at 1- 800 - 575 -5775. If you wish to reference a purchase order, let us know and we will include it on your invoice. If at any time you have questions or require additional service, please give me a call at 1- 800 - 677 -7650, ext. 5129. Thanks again for choosing Johnson Controls! We look forward to serving your facility again this year. Sincerely, JOHNSON CO _► TROLS INC. ..P Jo D. Stambaugh Service Administration Specialist Johnson Controls, Inc Controls Group 1801 67 Avenue North Minneapolis, MN 55430 Tel 763/566 7650 FAX 763/566 2208 ACCEPTED BY: NAME: TITLE: DATE: • • • • Memo • • DATE of MEMO: December 14, 2001 DATE of MEETING: December 18, 2001 TO: Mayor and City Cour}cil FROM: Chantell Ka Director of Administration RE: Departmental 2001 Capital Outlay Carry-over Request Finance Staff requests to carry over from 2001 Capital Outlay the amount of $50,000 to complete the final implementation of the new Finance Accounting Software program and to purchase additional modules. MIS Staff requests to carry over from 2001 Capital Outlay the amount of $4,000 to convert the document imaging database because the current software company is no longer in operation and the data must be converted to a new database in order to be useful Plant/Citv Hall Staff requests to carry over from 2001 Capital Outlay the amount of $7,500 ($3,500 to elevate /pave the driveway and $4,000 for 3 Floor Remodel). e • Memo • • DATE of MEMO: December 14, 2001 DATE of MEETING: December 18, 2001 TO: Mayor and City Council FROM: Chantell Kadm Director of Administration RE: 2002 -2003 Stillwater Public Managers Contract Attached for your consideration is the final contract for the Stillwater Managers The contract reflects no changes to the final offer the City Council authonzed staff to make to the unit. The unit has already voted to ratify the contract for the term January 1, 2002 - December 31, 2003 Recommendation Staff recommends the City Council adopt the Resolution approving the Labor Agreement between the City of Stillwater and the Stillwater Public Managers Association. APPROVING 2002 —2003 LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND MN TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE'S UNION, LOCAL NO. 320 REPRESENTING THE STILLWATER PUBLIC MANAGER'S ASSOC. BE IT RESOLVED, by the city council of the city of Stillwater, Minnesota that the 2002 -2003 labor agreement between the City of Stillwater and MN Teamsters Public and Law Enforcement Employee's umon, local no. 320 representing the Stillwater Public Manager's Association, is hereby approved and the Mayor and appropriate City staff are directed to sign said Agreement Adopted by the City Council this 18 day of December 2001 ATTEST: Diane F. Ward, City Clerk Jay Kimble, Mayor • • • • • • LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE'S UNION, LOCAL NO. 320 REPRESENTING STILLWATER PUBLIC MANAGER'S ASSOCIATION January 1, 2002 — December 31, 2003 TABLE OF CONTENTS • ARTICLE PAGE • • ARTICLE 1 PURPOSE OF AGREEMENT .. 4 ARTICLE II RECOGNITION 4 ARTICLE III DEFINITIONS 4 ARTICLE IV EMPLOYER SECURITY 5 ARTICLE V EMPLOYER AUTHORITY 5 ARTICLE V1 UNION SECURITY 5 ARTICLE VII EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 6 7 1 DEFINITION OF A GRIEVANCE .. 6 7 2 UNION REPRESENTATIVES 6 7 3 PROCESSING OF A GRIEVANCE . 6 74 PROCEDURE 6 7 5 ARBITRATOR'S AUTHORITY . 7 7.6 WAIVER 8 ARTICLE VIII SAVINGS CLAUSE 8 ARTICLE IX DISCIPLINE .......... 8 ARTICLE X SALARIES. 9 ARTICLE XI CONSTITUTIONAL PROTECTION 9 ARTICLE XII SICK LEAVE 9 ARTICLE XIII SEVERANCE PAY 11 ARTICLE XIV HOLIDAYS 11 ARTICLE XV VACATION 13 ARTICLE XVI INSURANCE 13 ARTICLE XVII WAIVER 13 ARTICLE XVIII DURATION 13 EFFECTIVE JANUARY 1, 2002 14 ANNUAL SALARY SCHEDULE 15 APPENDIX A -1 16 Stillwater Public Managed Association Labor Agreement Page 2 of 17 2 STILLWATER PUBLIC MANAGERS ASSOCIATION MONTHLY LONGEVITY PAY SCHEDULE Stillwater Public Managed Association Labor Agreement Page 3 of 17 ........ ..... .......... ..... .. 17 17 3 • • LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE'S UNION, LOCAL NO. 320 REPRESENTING STILLWATER PUBLIC MANAGER'S ASSOCIATION ARTICLE I PURPOSE OF AGREEMENT This AGREEMENT is entered into as of January 1, 2002 between the City of Stillwater, hereinafter called the EMPLOYER, and Minnesota Teamsters Public and Law Enforcement Employee's Union, Local No 320 It is the intent and purpose of this AGREEMENT to. 1 1 Assure sound and mutually beneficial working and economic relationships between the parties hereto; 1 2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and /or application; and 1.3 Place in wntten form the parties' agreement upon the terms and conditions of employment for the duration of the AGREEMENT. • ARTICLE II RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative, under Minnesota Statutes, Section 179A.03, Subdivision 14, for all supervisory personnel under BMS Case 92 -PTR -1391 excluding the City Coordinator and all non supervisory employees. 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III DEFINITIONS 3.1 UNION Minnesota Teamsters Public and Law Enforcement Employee's Union, Local NO. 320 3.2 UNION MEMBER: A member of the Union . 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3 4 EMPLOYER: The City of Stillwater. 3 5 UNION OFFICER• Officer elected or appointed by the Union. 3.6 PROBATIONARY PERIOD:Newly hired employees shall serve a probationary period of one year (12 months from the date of hire). Probationary employees may be terminated at the sole discretion of the EMPLOYER Stillwater Public Managed Association Labor Agreement Page 4 of 17 ARTICLE IV EMPLOYER SECURITY The UNION agrees that dunng the life of this AGREEMENT it will not cause, encourage, participate in or support any stnke, slow -down or other Interruption of or interference with the normal functions of the EMPLOYER ARTICLE V EMPLOYER AUTHORITY 5 1 The EMPLOYER retains the full and unrestncted nght to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets, to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel, to establish work schedules and to perform any inherent managenal function not specifically limited to this AGREEMENT 5 2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish or eliminate ARTICLE VI UNION SECURITY 6.1 The EMPLOYER shall deduct from the wages of employees who authonze such deduction in wntmg an amount necessary to cover monthly UNION dues or a "fair share" deduction as provided by Minnesota Statutes 1 79A 06, Subdivision 3, if the employee elects not to become a member of the UNION. Such monies shall be remitted as directed by the UNION 6 2 The UNION may designate employees from the bargaining unit to act as a Steward and an alternate and shall inform the EMPLOYER in wnting of such choice and changes in the position of Steward and /or alternate. 6 3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notices and announcements. 6.4 UNION STEWARD. The EMPLOYER agrees that the employee designate Steward under Article 6.2 of this AGREEMENT shall be allowed a reasonable amount of duty time annually to attend to UNION matters as designated by the UNION in addition to the other Steward activities as provided for in this AGREEMENT. 6.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this Article. Stillwater Public Managed Association Labor Agreement Page 5 of 17 5 ARTICLE VII EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the Interpretation or application of the specific terms and conditions of the AGREEMENT 7.2 UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the UNION as the gnevance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in wnting of the names of such UNION representatives and of their successors when so designated, as provided by Section 6 2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employee and shall therefore be accomplished dunng normal working hours only when consistent with such employee duties and responsibilities The aggrieved employee and a UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER dunng normal working hours provided the employee and the UNION representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detnmental to the work of the EMPLOYER. 7.4 PROCEDURE Gnevances as defined in Section 7 1 shall be resolved in conformance with the following procedure Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty -one calendar days after such alleged violation has occurred, present such gnevance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER - designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt A grievance not resolved in Step 1 and appealed in Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER - designated Representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER - designated Step 2 Representative. The EMPLOYER - designated Representative shall give the UNION the Stillwater Public Manager§ Assoc,ation Labor Agreement Page 6 of 17 6 EMPLOYER'S answer in wntmg within ten (10) calendar days after receipt of such Step 2 gnevance A gnevance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER - designated Representative's final answer in Step 2. Any grievance not appealed in wntmg to Step 3 by the UNION within ten (1 0) calendar days shall be considered waived. Step 3. A grievance unresolved in Step 2 and appealed to Step 3 by the UNION shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances," as established by the Public Employment Relations Board. 7.5 ARBITRATOR'S AUTHORITY a. The arbitrator shall have not have the nght to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authonty to make a decision on any other issue not so submitted. b The arbitrator shall be without power to make decisions contrary to or inconsistent with or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in wntmg within thirty (30) days following the close of the heanng or the transmission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of the AGREEMENT and to the facts of the grievance presented. c. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record or the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. Stillwater Public Manager Association Labor Agreement Page 7 of 17 7 7.6 WAIVER If a gnevance is not presented within the time limits set forth above, it shall be considered "waived ". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the gnevance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual wntten agreement of the EMPLOYER and the UNION in each step ARTICLE VIII SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Stillwater In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE IX DISCIPLINE 9 1 The EMPLOYER will discipline employees for just cause only Discipline will be in one or more of the following forms: a) oral repnmand; b) written reprimand; c) suspension; d) demotion, or e) discharge 9 2 Suspensions, demotions and discharges will be in written form 9.3 Wntten repnmands, notices of suspension and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. Employees and the UNION will receive a copy of such repnmands and/or notices. 9.4 Employees may examine their own individual personnel files at reasonable times under direct supervision of the EMPLOYER. 9.5 Discharges of non - veterans will be preceded by a five (5) day suspension without pay 9.6 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. Stillwater Public Managed Association Labor Agreement Page 8 of 17 8 9.7 Gnevances relating to this Article shall be initiated by the UNION in Step 2 of the Grievance Procedure under Article VII ARTICLE X SALARIES 10 1 Employees shall be paid in accordance with the attached salary and longevity pay schedules marked Appendix A (salary) and Appendix B (longevity pay) 10 2 In the event an employee is promoted to a higher classification, the employees salary shall be increased by five percent (5 %) to the next highest step of the higher classification The employee shall also receive the longevity pay of the higher classification based on years of employment in any fob classification, or any combination of job classifications, covered by this Agreement ARTICLE XI CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE XII SICK LEAVE 12.1 a. All full -time employees shall, after a term of employment of six (6) months, be qualified to receive payments on account of physical disability to work by reasons of sickness. For the purpose of this contract sickness shall include injury other than accident or injury arising out of and in the course of employment by the City Sickness disability benefits shall be as follows: 1. If term of employment has been six (6) months, but less than two (2) years, two (2) weeks at full pay. 2. If term of employment has been 2 to 5 years, full pay for four (4) weeks, half pay for nine (9) weeks. 3. If term of employment has been 5 to 10 years, full pay for thirteen (13) weeks, half pay thirteen (13) weeks. 4. If term of employment has been 10 to 15 years, full pay for thirteen (13) weeks, half pay for thirty -nine (39) weeks. 5. If term of employment has been 15 to 20 years, full pay for twenty six (26) weeks, half pay for twenty -six (26) weeks. 6. If term of employment has been 20 to 25 years, full pay for thirty- nine (39) weeks, half pay for thirteen (13) weeks. 7. If term of employment has been 25 years or more, full pay for fifty - two (52) weeks. 12.2 No disability benefits shall be paid for absences in excess of three (3) consecutive days without a doctor's certificate as to sickness disability. Stillwater Public Manager§ Association Labor Agreement Page 9 of 17 9 12 3 Sickness disability benefits usage shall be subject to the following conditions. a. An employee may use the full entitlement only once annually. b. Any days used by an employee must be replaced at the following earning rate. Employees with less than five (5) years service shall earn a sickness disability leave time at the rate of one day for each month worked. Employees with five (5) years but less than ten (10) years service shall earn sickness disability leave time at the rate of one and one - half (1 -1/2) days for each month worked. Employees with ten (10) or more years service shall earn sickness disability leave time at the rate of two (2) days for each month worked c Sickness disability leave time cannot be earned dunng the time an employee is on sick leave. Sick leave earned back shall be figured on a pro rata basis each month with no earn back of leave for that portion of sick leave used during the month d. Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benefit. Sick leave used last shall be replaced first. e For the purpose of this Article, the January 1st immediately preceding the Employee's anniversary date of employment shall be used to determine Employees term of employment 12 4 Any employee receiving Worker's Compensation benefits because of job connected injury or sickness shall, if he assigns his check to the City, receive full wages for that penod Or, if any employee is receiving Worker's Compensation benefits and does not assign his check, he will be paid for the difference between the Worker's Compensation allowance and his regular weekly pay. Sick leave shall then be figured on a pro rated basis with no deduction of leave being made for that portion of the employee's absence which is covered by Worker's Compensation Insurance. 12 5 Sick leave will be suspended after benefits have been exhausted, however, an employee who has fulfilled all of the requirements for a vacation which has not been taken may request vacation pay during disability. After all sick leave benefits have been exhausted, any disabled employee may apply in writing for an authonzed leave of absence without pay; provided that the penod of such leave of absence when added to the period during which benefits have been paid shall not exceed one (1) year. Such application shall be accompanied by a physician's certificate stating that such disabled employee has not been able to return to work. Upon return to active employment, the employee shall retain all accumulated service credit for time worked prior to his disability, but shall receive no service credit for the period of absence. Stillwater Public Manager Association Labor Agreement Page 10 of 17 10 12 6 Sick leave usage will only be allowed for injury or illness of the employee and not for time off for any legal proceedings associated with an injury ARTICLE XIII SEVERANCE PAY Any employee who leaves the employ of the City by retirement, resignation or death shall receive pay for 100 percent (100 %) of unused accrued vacation Any employee who retires due to age or physical disability and are eligible to receive PERA retirement benefits, shall receive one -half of unused disability benefits providing he or she had been employed with the City in a permanent, full time position for a penod of not less than ten (10) years In the event of death while still employed, the surviving spouse, if any, or if no surviving spouse, minor children, if any, shall be entitled to such severance pay in the same amount as though such employee had retired due to age or physical disability as above provided but in no event shall such death benefit exceed twelve (12) weeks of full pay Sick leave used and not replenished dunng the employment penod shall be subtracted from the sick leave benefit schedule to amve at unused sick leave balance. A week shall be construed to be five (5) working days. ARTICLE XIV HOLIDAYS 14 1 New Year's Day President's Day Independence Day Veteran's Day Day after Thanksgiving Chnstmas Eve Day or New Year's Eve Day Martin Luther King Day Memorial Day Labor Day Thanksgiving Day Christmas Day When a holiday falls on a Sunday, the following Monday shall be a holiday and when a holiday falls on a Saturday, the preceding Friday shall be a holiday. To be eligible for holiday pay, employees must have been on paid status on the day before and the day after the holiday. 14.2 Immediately preceding the 1st anniversary date of employment the employee shall be entitled to one additional floating holiday Stillwater Public Managers Association Labor Agreement Page 11 of 17 11 • • ARTICLE XV VACATION 15 1 Employees shall be entitled to the following vacation schedule: From 0 through 12 months employment 5/6 day per month From 1 year through 4 years employment 10 days per year After 4 years through 10 years employment 15 days per year After 10 years through 15 years employment 20 days per year After 15 years One (1) additional day for each year up to twenty years for a maximum of 25 days 15 2 Vacation time not to exceed 10 days may be used in the following calendar year Any vacation time over the allowed maximum carry over of 10 days shall be forfeited at the end of the calendar year unless there is an extenuating circumstance as determined by the employer The employer shall not unreasonably deny vacation carry-over requests. There shall be a maximum of 35 days vacation dunng any one (1) calendar year. 15 3 For the purpose of this Article, January 1st immediately preceding the Employee's anniversary date of employment shall be used to determine employees term of employment. 15 4 The Employer reserves the nght to limit the length of a continuous vacation period for Employees covered by this agreement due to operational considerations. • ARTICLE XVI INSURANCE 16.1 Effective January 1, 2002, the EMPLOYER will contribute up to Five Hundred Forty - six Dollars and fifty -eight cents ($546 58) per month per employee toward Employer's group health insurance coverage including dependent coverage Effective January 1, 2003, the EMPLOYER will increase monthly contribution by Twenty -five dollars ($25.00) or Fifty Percent (50 %) of the increase in premiums, whichever is greater, based on the higher cost hospital /medical plan 16.2 The EMPLOYER will provide a $20,000 term life insurance policy for each employee. ARTICLE XVII WAIVER 17.1 Any and all pnor agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 17.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in wnting in this AGREEMENT for the stipulated duration of this Stillwater Public Manager§ Association Labor Agreement Page l2 of I7 12 AGREEMENT The EMPLOYER and the UNION each voluntanly and unqualifiedly waives the nght to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed ARTICLE XVIII DURATION The AGREEMENT shall remain in full force and effect for a penod commencing January 1, 2002 through December 31, 2003. In the event a new AGREEMENT is not in effect January 1, 2004, all compensation, working conditions and benefits shall remain in effect as set forth in this AGREEMENT until a successor AGREEMENT is effected. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this 1 8th of December 2001 FOR THE CITY OF STILLWATER: ASSOCIATION: Stillwater Public Managert Association Labor Agreement Page 13 of 17 FOR THE MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE'S UNION, LOCAL NO 320 REPRESENTING STILLWATER MANAGER'S 13 0 CLASSIFICATION Police Chief Police Captain Fire Chief Asst. Fire Chief City Clerk APPENDIX A -1 Annual Salary Schedule Effective January 1, 2002 Entry 1 Year 2 Year 3 Year 4 Year City Engineer /Public Works Director $ 70,327 $ 72,280 $ 74,234 $ 76,187 $ 78,141 Asst City Engineer $ 58,072 $ 59,685 $ 61,298 $ 62,911 $ 64,524 Public Works Supenntendent $ 58,881 $ 60,516 $ 62,152 $ 63,787 $ 65,423 Asst. Public Works Supenntendent $ 51,624 $ 53,058 $ 54,492 $ 55,926 $ 57,360 Community Development Director $ 69,324 $ 71,250 $ 73,176 $ 75,101 $ 77,027 $ 70,627 $ 72,588 $ 74,550 $ 76,512 $ 78,474 $ 63,786 $ 65,558 $ 67,329 $ 69,101 $ 70,873 $ 63,158 $ 64,912 $ 66,666 $ 68,421 $ 70,175 $ 55,734 $ 57,282 $ 58,831 $ 60,379 $ 61,927 $ 48,356 $ 49,699 $ 51,043 $ 52,386 $ 53,729 Employees shall be paid according to employee's length of service in a classification. Stillwater Public Managers Association Labor Agreement Page 14 of 17 14 Police Chief Police Captain Fire Chief Asst. Fire Chief City Clerk CLASSIFICATION APPENDIX A -2 Annual Salary Schedule Effective July 1, 2002 Entry 1 Year 2 Year 3 Year 4 Year City Engineer/Public Works Director $ 72,059 $ 74,061 $ 76,063 $ 78,064 $ 80,066 Asst City Engineer $ 59,616 $ 61,272 $ 62,928 $ 64,584 $ 66,240 Public Works Supenntendent $ 59,282 $ 60,929 $ 62,576 $ 64,222 $ 65,869 Asst. Public Works Superintendent $ 51,624 $ 53,058 $ 54,492 $ 55,926 $ 57,360 Community Development Director $ 69,889 $ 71,830 $ 73,771 $ 75,713 $ 77,654 $ 71,334 $ 73,316 $ 75,297 $ 77,279 $ 79,260 $ 64,628 $ 66,423 $ 68,219 $ 70,014 $ 71,809 $ 66,550 $ 68,398 $ 70,247 $ 72,095 $ 73,944 0 $ 57,557 $ 59,156 $ 60,754 $ 62,353 $ 63,952 $ 50,784 $ 52,195 $ 53,606 $ 55,016 $ 56,427 Employees shall be paid according to employee's length of service in a classification. Stillwater Public Managed Association Labor Agreement Page 15 of 17 15 • CLASSIFICATION APPENDIX A -1 Annual Salary Schedule Effective January 1, 2003 Entry 1 Year 2 Year 3 Year 4 Year City Engineer/Public Works Director $ 73,792 $ 75,842 $ 77,891 $ 79,941 $ 81,991 Asst City Engineer $ 61,160 $ 62,859 $ 64,558 $ 66,257 $ 67,956 Public Works Superintendent $ 60,149 $ 61,820 $ 63,490 $ 65,161 $ 66,832 Asst Public Works Superintendent $ 53,148 $ 54,624 $ 56,100 $ 57,577 $ 59,053 Community Development Director $ 70,727 $ 72,692 $ 74,657 $ 76,621 $ 78,586 Police Chief $ 72,041 $ 74,043 $ 76,044 $ 78,045 $ 80,046 Police Captain $ 65,471 $ 67,289 $ 69,108 $ 70,926 $ 72,745 • Fire Chief $ 69,944 $ 71,886 $ 73,829 $ 75,772 $ 77,715 Asst. Fire Chief $ 59,379 $ 61,029 $ 62,678 $ 64,328 $ 65,977 City Clerk $ 52,889 $ 54,358 $ 55,827 $ 57,296 $ 58,765 Employees shall be paid according to employees length of service in a classification. Stillwater Public Managers Association Labor Agreement Page 16 of 17 16 APPENDIX B -1 STILLWATER PUBLIC MANAGERS ASSOCIATION MONTHLY LONGEVITY PAY SCHEDULE After After After After 5 Years 10 Years 15 Years 20 Years City Engineer/Public Works Director 103 202 301 352 Assistant City Engineer 84 173 260 303 Public Works Superintendent 84 173 260 303 Assistant Public Works Superintendent 78 157 237 276 Community Development Director 99 196 293 342 Police Chief 99 196 293 342 Police Captain 95 185 280 325 Fire Chief 95 185 280 325 Assistant Fire Chief 80 161 243 282 City Clerk 68 138 206 239 Longevity pay shall be based on the employee's total full -time years of employment in any fob classification, or any combination of job classifications, covered by the Stillwater Public Manager's Association Labor Agreement. If an employee becomes eligible to receive longevity pay for only a portion of a month, the longevity pay for that month shall be determined by dividing the monthly longevity pay by the number of working days in the month and multiplying that rate by the number of days actually worked during the month Stillwater Public Manager§ Association Labor Agreement Page 17 of 17 • • • Memo • w To: Mayor and City Council From: Steve Russell, Community Development Director Date: December 5, 2001 Subject: Mmor Comprehensive Plan Amendment Recommendation: Approval Attachment: Comprehensive Plan Amendment 11 -27 -2001 CPC Action on 12/10/01: Recommended approval. v The attached amendment to the City's Comprehensive Plan is being required by the Metropolitan Council. The amendment summarizes changes to the Comp Plan that have taken place since onginal adoption m 1995 In addition, mcludes City pohcy on sanitary sewer and on -site septic system inspections. • Memo • To: Review Agency From: Steve Russell, Community Development Director Date: November 27, 2001 Subject: Mmor Comprehensive Plan Update The City of Stillwater Comprehensive Plan underwent major review and amendment with final adoption in 1996. Based on a recent review by the Met Council, certain elements of the plan need clarification or addition (see attached letters). The additional mformation is being processed as a Comprehensive Plan Amendment. A copy of the amendment is attached The Stillwater City Planning Commission will hold a public heanng on the amendment on December 10, 2001, and the City Council will hear the amendment on December 18, 2001. As a review agency, you have 60 days to submit comments on the amendment to the Met Council (please provide a copy of amendment comments to the City of Stillwater Planning Department) Attached to this memorandum is the following • Met Council Comp Plan Review letters. • General information sheet and Comp Plan Amendment • Form comment letter If you have any questions regardmg the amendment process or amendment information, contact Steve Russell, City of Stillwater, 651 -430 -8822 or Michael King, Met Council, Sector Representative 602 -1438 • • SECTION 1: GENERAL INFORMATION A Sponsoring Govemmental Unit City of Stillwater Name of Local Contact Person Steve Russell. Community. Development Director Address 216 N 4 Street Stilllwater MN 5508.? Telephone Number651 -430 -8821 FAX Number651 -430 -8810 Internet Address Of applicable) Date of Preparation November 13. 2001 B Type of submittal ❑Overall plan revision or update or El Plan amendment Name of amendment/brief description. minor amendment providina for storm and sanitary sewer policy/program and land IMP r hanger Land use change (describe):Three chanaes as shown on attached map (1) Stillwater Crossings. (2) Settlers (lien and (3) Public Works Facility. Size of affected area (in acres)180 MUSA Expansion? ®No ❑Yes If yes, size of expansion (in acres) Other (Please describe) C Please attach seven (7) copies of the following. 1. Completed Information Summary for Comprehensive Plan Revisions and Plan Amendments (this form) 2 The proposed plan revision or plan amendment. 3 A city -wide map showing the location of the proposed change(s) 4 The current plan map, indicating area(s) affected by the revision or amendment 5 The proposed plan map, indicating the subject area(s) of the revision or amendment D What is the official local status of the proposed plan revision or amendment? (Check all that apply) If a report regarding this plan revision or amendment was prepared for the local Planning Commission or City Council please include one (1) copy of that report along with the submittal package. El Acted upon by planning commission (if applicable) on 12/10/01 date. ®Approved by governing body, contingent upon Metropolitan Council review on12/18/01 date ['Considered, but not approved by goveming body on date. ['Other (please describe) the land use chanaes have been approved by the Citv Council E List adjacent local govemmental units and other junsdictions (school distncts, watershed districts, etc.) to which copies of the plan revision or amendment have been sent, and the date the copies were sent to them. (Required by Minn. Stat. 473.858, Subd 2) Oak Park Heights. Grant. I ake Flmo. ISD 834. Brown's Creek Watershed • District. Middle River Watershed District. MnDOT 9 58 May 1997 Local Planning Handbook (so 2 - I4rt - 4vr A Metropolitan Council Improve regional competitiveness in a global economy • June 28, 2001 Steve Russell, Community Development Director City of Stillwater City Hall 216 N 4th Street Stillwater, MN 55082 Dear Mr. Russell This letter follows up on your meeting with Michael King, and Ton Dupre on June 15 to discuss the Stillwater Comprehensive Plan Metropolitan Council staff and city staff has been discussing how to update the city's 1996 plan so as to meet the Metropolitan Land Planning Act requirements for 1998 comprehensive plan updates The 1996 plan is thorough and well done. It was agreed that the plan could be updated to meet the new requirements through a short addendum to the plan and the submittal of certain sewer and water quality information It was agreed that the items listed below would be provided by September 1, 2001 1 Updated forecasts through 2020, including population, households and employment 2 An updated land use plan map 6 A copy of the city's most recent Capital Improvement Program 4. A descnption of the city's individual sewage treatment system (ISTS) management program, including inspections every three years Alternatively, a copy of an executed memorandum of agreement with Washington County to provide that service m the city of Stillwater could be provided (see attached) ,, 5. Update Table 3, page 5 of the Sanitary Sewer Comprehensive Plan to mclude any anticipated increase in sewer flows m 2015 and 2020 or include a statement that 2015 and 2020 flows are not expected to increase over the 2010 flows (524,700 gallons a day) 6. Descnbe the city's current and planned activities to reduce inflow and infiltration mto the sewer system At the meeting, the city's North Hill sewer project was discussed Staff reviewed the Council's Apnl 27, 1996 comprehensive plan review comments dealing with the environmental concerns about this area. The Council report read in part as follows: "A 1974 report prepared for the city identified problems with on -site systems m the (north hill) area, and that the level of need for extension of samtary sewers into the area was immediate. Sanitary sewer service has not been provided to date due to the high cost of construction in the area The city's plan update proposes to fully serve the area by 2010 Council staff expressed concern to the city that www metrocouncil org Metro Info Line 602 -1888 230 East Fifth Street • St Paul. Minnesota 55101 -1626 • (651) 602 -1000 • Fax 602 -1550 • TTY 291 -0904 An Equal Opportunity Employer • • • Steve Russell June 28, 2001 Page 2 the current questionable operational integrity of the on -site systems should not be assumed to be acceptable through 2010 " Through the comprehensive plan process, the Council plays a review and advisory role in water resources planning and we work to promote compliance with state standards for septic systems The Council shares the city's concerns on the broad issues of protecting public health and preservmg the environment Ultimately cities decide the timing, scope and method of paying for public improvements. Michael King, Sector Representative, will be available to work with you to as you prepare the plan matenals and to respond to any other questions Sincerely, a r ///v , 6 6 " -- LPJIy1hs Hanson, Supervisor Planning and Technical Assistance Attachment CC Nile L. Knesel, City Coordinator Klayton Eckles, City Engineer Marc Hugumn, Metropolitan Council District 12 Eh Cooper, Director of Plamung and Growth Management Helen A Boyer, Director, Environmental Services Michael King, Sector Representative Ton Dupre, Semor Planner • s Met Council Population Households Employment 2000 16,300 6,100 9,400 2010 18,600 7,300 11,400 2020 19,800 7,800 12,500 Phase I 1996 Phase I 1996 1 1 Phase IV* 2015 Pre Phase I City Limits % soma) L I I c Phase III 2002 I TWIN I / S LtxE Jf I • 1 am aim mir e ss� Y, J -_ Phase IV* 2015 Phase IV *I 2015 F • As an exception to the Phasing Schedule, the City may annex prop- erty not described in Phases I, II, or III by Resolution if the property is adjacent to the City, is petitioned for by onehundred percent (100% I of the property owners within the area to be annexed and if the resulting annexation will not create a level of growth that exceeds the one hundred twenty (120) dwelling units per year limitation ST. CRODXRIVER I 1 , r ya • A... Wm' • � l } • i ' r 1 • 3i City of lwate COMPREHENSIVE PLAN Proposed Land Use Proposed Land Use (City) Acres. Percent: Residential = SFLL - Single Family Large Lot 1 ,236 37 26 88% = SFSL - Sngle Family Small Lot 727 49 1582% ISM ASF - Attached Single Family 75 33 0 99% Iii= MF - Multi - Family 64 65 1 41% Commercial MEI CN - Neighborhood Commercial 13 73 0 30% ® CC - Community Commercial 4409 0 96% Business Park iii BPC - Business Park Commercial 141 66 3 08% iii® BPO - Business Park Office 23 95 0 52% MENI A/O . Admimstranve / Office 45 61 099% © BPI - Business Park industrial 118 31 2 57% Mi RDP - Research & Development Park 28 07 0 61% institutional iii® SS - Secondary School 43 96 0 96% 1111211 ES - Elementary School 51 90 1 13% ® CEM - Cemetery Public INE PM -Manna 1400 030% iiiill® PN - Neighborhood Park 93 59 2 03% ® PC - Community Park 28 82 0 63% i® PG - Golf Course 301 15 6 55% = Water 610 83 13 28% Wetland Area 6052 1 32% - OPS - Open Space = RAIL - Railroad - ROW - Right-of-Way - PF - Public Facility TOTAL: 4,599.25 100.00% A Section Lines Railroad Al City Limits /\/ Streams Disclaimer The data represented on the Proposed Land Use Map displays the current landbase compiled by Washington County Survey Department Questions concerning the Landbase should be directed to the County Questions concerning the Land Use Designations should be directed to City ojStillwater Planning Department 08/31/01 / I ,i ) 1000 0 1000 2000 3000 r , env or FEET 38 77 084% 101 41 220% 29 74 0 65% 705 30 1534% 15 65 034% Sources Washmgton County Survey Department City of Stillwater - Plannmg Department PlanSight - GIS & Plannmg Technologies Copyright © 2001 City of Stillwater Fngrncermg fkp aliment lgismfdnw.Jiak lanmoeapr • • CITY OF STILLWA'1'ER �3 FIVE YEAR • CAPITAL IMPROVEMENT PLAN 2001 — 2005 Adopted by the City Council January 16, 2001 • • • INDEX 1. Narrative on 5 year Capital Improvement Plan 2. Schedule A - Operations 3. Schedule B - Potential Projects 4. Schedule C - Financing 5. Schedule D - Expenditure and Revenue Summary 6. Schedule E - Property Tax Financing 5 YEAR CAPITAL IMPROVEMENT PLAN THE 5 YEAR CAPITAL IMPROVEMENT PLAN ("CIP' IS A FINANCIAL PLANNING • TOOL. IT IS USED TO ENSURE EXPENDITURES ARE WELL PLANNED TO ENABLE THE CITY TO REPLACE NECESSARY CAPITAL OUTLAY ITEMS WHEN NEEDED. WITHOUT REQUIRING SIGNIFICANT FLUCTUATIONS IN THE TAX LEVY. • THE CIP BASICALLY CONSISTS OF TWO TYPES OF EXPENDITURES. THE FIRST TYPE OF EXPENDITURE IS FOR OPERATIONS (SCHEDULE A). OPERATIONS EXPENDITURES INCLUDE ITEMS THAT ARE NEEDED TO PROVIDE BASIC SERVICES EACH YEAR SUCH AS LOADERS, GRADERS, COMPUTERS SQUAD CARS. FIRE TRUCKS, ETC. OPERATION EXPENDITURES ARE ALSO INCLUDED IN THE OFFICIAL ANNUAL BUDGET. THE SECOND TYPE OF EXPENDITURE IS CALLED POTENTIAL PROJECTS. POTENTIAL PROJECTS ARE PROJECTS THAT MAY TAKE PLACE IF THE FINANCING FOR THE PROJECT IS OBTAINED. AN EXAMPLE OF A POTENTIAL PROJECT WOULD BE A NEW PUBLIC WORKS FACILITY OR MAJOR CAPITAL EXPENDITURE SUCH AS LADDER TRUCK. THE MOST IMPORTANT ASPECT OF THE POTENTIAL PROJECT SCHEDULE IS THAT IT IDENTIFIES PROJECTS THAT COULD BE CONSIDERED AND, MORE IMPORTANTLY, IT SHOWS WHAT THE PRICE TAG IS FOR THE PROJECT (AND WHAT THE IMPACT WOULD BE ON PROPERTY TAX LEVIES). THE CIP ALSO INCLUDES THE FOLLOWING SCHEDULES: 1. SCHEDULE C - POTENTIAJ, PROJECT FINANCING. THIS SCHEDULE SHOWS HOW THE POTENTIAL PROJECTS WOULD NEED TO BE FINANCED. AS INDICATED BEFORE, IT IS HIGHLY UNLIKELY THAT ALL OF THE PROJECTS WOULD BE FINANCED BECAUSE OF THE IMPACT ON THE PROPERTY TAX LEVY. HOWEVER, THE PURPOSE OF USING THIS SCHEDULE IS TO SHOW WHAT THE IMPACT WILL BE ON THE PROPERTY TAX LEVY IF A POTENTIAL PROJECT WAS ORDERED. 2. SCHEDULE D - FXPFNT)ITURE AND REVENUE SUMMARY. THIS SCHEDULE COMBINES OPERATIONS EXPENDITURES AND POTENTIAL PROJECTS AND ALSO SUMMARIZES HOW THE EACH WOULD BE FINANCED. 3. SCHEDULE E - PROPERTY TAX FINANCING. THIS SCHEDULE SHOULD BE USED AS A QUICK REFERENCE FOR DETERMINING WHAT THE PROPERTY TAX LEVY WOULD NEED TO BE EACH YEAR N ORDER TO FINANCE PROPOSED CIP EXPENDITURES. FINALLY, BECAUSE IT IS A PLANNING TOOL ONLY. THE ADOPTION OF THE 5- YEAR CIP DOES NOT NECESSARILY TRANSLATE INTO ACTUAL EXPENDITURES. CURRENT COUNCIL POLICY REQUIRES THAT ANY CAPITAL OUTLAY ITEM. WHETHER IT IS INCLUDED N THE "OPERATIONS" BUDGET OR THE "POTENTIAL • PROJECTS" BUDGET, REQUIRES FINAL APPROVAL BY THE COUNCIL BEFORE THE EXPENDITURE CAN BE MADE. OBVIOUSLY, THE AVAILABILITY OF NON -TAX FINANCING RESOURCES WILL DETERMINE THE ABILITY OF THE CITY TO FINANCE POTENTIAL PROJECTS. PRIMARILY BECAUSE THE CITY'S ABILITY TO LEVY TAXES FOR DEBT SERVICE 0 (RELATED TO FINANCING POTENTIAL PROJECTS) IS LIbIITED BY LAW AND MORE IMPORTANTLY, BY THE TAXPAYER'S OBJECTION TO HIGHER TAXES. THEREFORE. IT WOULD APPEAR THAT THE MAJORITY OF THE POTENTIAL PROJECTS WOULD NOT BE ACHIEVED WITHIN THE TIME FRAME OF THE 5 YEAR CIP. • • CITY OF STILLWATER 2091 - 2005 DEPARTMENT /PROJECT g MINISTRATION/FINANCE . Imaging System Computers Postage Machine Color copier Fax Network server Network copier Financial Acct System CAFR on Micro Barcode Scanning Wkstation AS400 Printer Networked printer Phase 1- E govemment site Phase II - E govemment site Copier TOTAL ADMINJFINANCE PLANT /CITY HALL Elevate paved driveway 3rd Floor remodeling tenor lighting improvements mputers ukebox Imaging System Software Upgrades Network Upgrades Parking Lot Improvements New lock system TOTAL PLANT /CITY HALL POLICE Computers Squads w /Changeovers BCA Network Varda Alarm Radios Investigator vehicle Radar Units Shooting Range in Basement Guns Investigator Vehicles Video Cameras TOTAL POLICE 5 YEAR CAPITAL OUTLAY PLAN OPERATIONS YEAR 2001 2002 2003 $20,000 00 $6,000.00 $6,000.00 $3,000 00 $2,000 00 $35,000.00 $20,000.00 $225,000.00 $3,500 00 $3,500.00 $4,000.00 $8,000.00 $2,000.00 $3,000.00 $4,000 00 $15,000 00 $15,000 00 2004 $9,000 00 $320,500.001 $24,000.001 $15,000.001 $9,000.001 $31,500.001 $12,000 00 $16,000 00 $15,000 00 $8,000.00 $15,000.00 $20,000 00 $5,000.00 $10,000 00 $5,000 00 $15,500.001 5$70,000.001 $36,000.001 $62,000.00 $85,000 00 $90,000.00 $7,000.00 $3,500 00 $4,300.00 519,500 00 $15,000.00 $10,000.00 $25,000.00 I 596,300.001 585,00 $140,000.00) $18,000.00 $16,000.00 $5,000.00 $20,000.00 $5,000.00 $25,000 00 $45,000.00 $73,000.001 $61,000.001 $15,000 00 $94,000 00 $96,000.00 $15,000 00 $120,000.00 $22,000 00 5251,000.001 Exhibit A 2005 $7,500.00 $4,000 00 $20,000.00 $30,000.00 $25,000 00 $166,000.001 CITY OF STILLWATER 5 YEAR CAPITAL OUTLAY PLAN Exhibit A 2001 - 2005 OPERATIONS YEAR DEPARTMENT /PROJECT 2001 2002 2003 2004 2005 41 ,1 Female Restroom 527,000 00 Computer (New Secretary) 52,000 00 Mobile Radios $5,530 00 Hose Tester /Pressure Washer $3,780 00 Portable radios 52,250 00 Thermal imaging camera 523,500 00 Grass Fire Vehicle SUV $75,000 00 Ladder Truck $320,000 00 5320,000 00 Color Laser Jet Pnnter 52,500 00 Office Fumiture 58,000.00 512,500 00 4WD Vehicle $25,000.00 Attack Pumper $175,000 00 Gas Monitor 51,800.00 Outfit Add9 P/T Firefighters 518,600 00 Main Fire Engine Computer 512,000 00 New carpeting 55,000 00 Tanker Truck $145,000 00 Defibnllator 03,000.00 Rescue Boat $85,000 00 Water Rescue /Air Truck TOTAL FIRE S /IL DEFENSE Siren replacement $19,000.00 $30,000.00 TOTAL CIVIL DEFENSE $19,000.001 1 $30,000.001 PUBLIC WORKS /ENGINEER Fumiture 54,500.00 Color copier (1/4) $1,500 00 Color printer (1/2) $2,750 00 Computer disc storage 52,500 00 Software $2,500 00 Survey equip/misc New work station Vehicle A TOTAL PW /ENGINEER PUBLIC WORKS /STREET Truck and plow Wood Chipper kid Loader /attachments ton pickup w and wing Asphalt box/recycler 540,560.001 $486,400.001 $337,500.001 5 $408,000.001 5150,000.001 1 $13,750.001 $12,500.001 $10,000 001 510,000.001 $25,000.00 1 546,000.00 $23,000 00 $25,000.00 521,000 00 525,000.00 520,000 00 527,000 00 $10,000.00 510,000.00 $10,000.00 52,500.00 5150,000.00 $25,000.00 CITY OF STILLWATER 2001 - 2005 DEPARTMENT/PROJECT S V..STREETS Cont. Land Sweeper Sanders 3 ton truck Loader 1 Ton truck Tar Kettle Asphalt roller Truck hoist TOTAL PW /STREET PUBLIC WORKS /SHOP Diagnostic equipment Roof repair Small equipment Air compressor TOTAL PW /SHOP PLANNING /BUILDING mputers Illik)ft Printers Color copier (1/4) Color printer (1/2) CeII Phones Pickup truck Office furniture TOTAL PLANNING /BLDG SIGNS AND LIGHTING Signage TOTAL SIGNS /LIGHT Point of sale software S etting enerator ,R TOTAL GENERAL FUND SPORTS COMPLEX - RECREATION CENTER 5 YEAR CAPITAL OUTLAY PLAN OPERATIONS YEAR 2001 2002 2003 2004 $300,000.00 $140,000 00 1 $607,000.001 $169,000.001 $314,000.001 $49,000.001 $293,000.001 $6,000.00 $15,000 00 1 $21,000.001 $30,000.001 $10,000.001 $20,000.001 20,000.001 1 56,000 00 $2,000 00 $2,000 00 $1,200.00 $1,500.00 $2,750 00 $10,000.00 $1,000 00 $80,000.00 1 $4,000 00 $120,000 00 $25,000 00 $10,000 00 $20,000 00 $1,000 00 $1,000 00 $145,000 00 $2,000 00 $100,000 00 $47,000 00 $20,000.00 $10,000 00 $2,000.00 $5,000.00 $25,000 00 $13,450.001 $3,000.001 $32,000.001 $1,000 00 $2,000 00 $47,000 00 $10,000 00 $10,000 00 Exhibit A 2005 $5,000 00 $120,000 00 $100,000 00 $50,000 00 $18,000 00 $10,000.00 $10,000 00 1 $2,000 00 $2,000.00 $1,000 00 $15,000.00 $18.000.001 $27,000.00 1 $25,000.00 $3,000.00 $3,000 00 $3,000.00 $3,000.00 $3,000.001 $3,000.001 $3,000.001 $3,000.00 1 151,147,060.001 $882,900.001 $897,500.001 $871.000.001 $776,500.001 $1,000 00 $1,000.00 CITY OF STILLWATER 2001 - 2005 DEPARTMENT /PROJECT S ORTS COMPLEX Continued Edgers Computer Water softner Point of sale hardware Copier Bleachers - 2nd sheet Skate show curtain Ice resurfacer batteries Lexan Tools TV - Lily Lake Paint - Lily Lake Rebuild compressor - Main Propane Bottle filler Zamboni blades TOTAL SPORTS COMPLEX LIBRARY Computers & Upgrades Shelving /Displays Office Furniture ting D Data & Video Projector Printers Security Gates Workstation Exterior signage PA system Shades/blinds Fire escape improvements Inset resensitizers Intenor signage Tuckpointing Waste Receptacle Information Kiosk Resensitizers Lighting Adaptive Technology,. Telephone Improvements Reading Terrace Carpeting SE Exterior Stairs Exit Doors Meeting Room Furniture Automated System Upgrades Film Reader /Printer �tal camera Digital ID collection mgmt sustem Major rehab (without expansion) 5 YEAR CAPITAL OUTLAY PLAN OPERATIONS YEAR 1 2001 2002 2003 2004 53 300 00 $7,000 00 $5,000 00 515 000 00 510,000 00 535,000 00 52,500.00 57,500.00 $6,000 00 $1,000 00 I 5121,300.001 $63,000.001 55,000 00 $6,000 00 52,000 00 512,000 00 $4,500 00 51,000.00 $13,000 00 $3,000.00 54,000.00 $6,000.00 55,000 00 $2,500.00 53,500.00 52,000.00 $5,000 00 52,500 00 55,673.00 $7,000 00 58,500 00 $2,000.00 $1,000 00 54,000.00 510,000.00 $12,000.00 51,000.00 52,000.00 $4,000.00 540,000.00 520,000.00 $5,000.00 56,000 00 51,000 00 $1,000 00 55,000 00 $8,000 00 $3,500 00 $2,000.00 $3,000.00 510,000.00 57,500 00 510,000.00 Exhibit A 2005 55,000 00 $2,500 00 1 51,000 00 $10,000 00 56,000 00 52,000.00 $2,000.00 $15,000.001 $20,000.001 510,500.00 I 510,000.00 510,000.00 510,000.00 $2,000 00 52,000.00 51,000 00 52,000 00 51,000 00 $1,000 00 S45,556 00 S15,000 00 DEPARTMENT /PROJECT , RARY Cont. dsca ping Roof repair Computer instruction station Telephone system • CITY OF STILLWATER 2001-2005 TOTAL LIBRARY PARK Browns Creek nature trail 1 ton truck Rock gardens Band shell renovation Cement - Pioneer Park shelters Legends play equipment 1/2 ton pickup Lowell Park improvements Plow for 1 ton Small equipment Boardwalk - Lily lake Benches & Tables Park Improvement Nature Trail Lawn and Mower Cab Ton Pickup actor/Loader Playground Equipment Skid loader Resurface tennis courts Resurface basketball courts Tanker Truck Park land TOTAL PARK SEWER Lift Station Upgrades Truck Radio Alarms Sewer sealing Back hoe TOTAL SEWER GRAND TOTAL CITY CIO 5 YEAR CAPITAL OUTLAY PLAN OPERATIONS YEAR 2001 2002 2003 $60,000 00 $46,000 00 $8,000 00 $20,000 00 $10,000 00 $20,000 00 $21,000 00 $180,000 00 $220,000.00 $60,000 00 56,000 00 53,000 00 53,500 00 $82,673.001 5136,000.001 59,000 00 59,000 00 $60,000 00 $45,000.00 $28,000 00 $26,000.00 $27,000 00 550,000 00 550,000 00 a 573,000 00 1 • $280,000.001 $173,000.00 55,000.00 $3,000.00 58,000.00 $44,500.001 $46,000 00 546,000 00 $22,000 00 515,000.00 59,000 00 520,000 00 5100,000 00 550,000.00 $15,000.00 $50,000 00 565,000.00 $115,000.001 2004 $3,000 00 $3,000 00 $41,500.001 $71,556.00 1 $9,000 00 $34,000 00 5100,000.00 $30,000.00 $15,000 00 535,000 00 $90,000 00 Exhibit A 2005 59,000 00 $20,000.00 580,000.00 530,000 00 5300,000.00 1 $365,000.001 $204,000.001 $277,000.001 $359,000.001 $439,000.00 1 $50,000.00 5200,000.00 565,000 00 5100,000.00 $115,000.001 $300,000.00 1 $1,996,033.001 $1,458,900.001 $1,349,000.001 $1,406,500.001 51,597,556.00 I , CITY OF STILLWATER • PROJECT TITLE 2001 ("RIM/MY Public Works facility site wont 5300,000 00 Public Works Faclt Construction 51,750 000 00 North Hill Improvement 51 00,000 00 Boutweil Intersection 5250,000 00 Ill 350,000 00 Storm Sewer Projects 5100,000 00 West Business Park siaewalks 5200 000 00 Total 2001 Pnmary S4 150 000 00 SECONDARY Brown s Creek Park 5200 000 00 Park Trail System 5100 000 00 Total 2001 Secondary 5300 000 00 Total 2001 S4 450,000.00 2002 PRIMARY West Business Park sidewalks Street Project Lily Lake Phase 11 Long Lake Water Quality Levy Phase 111 111 Total 2003 Pnmary SECONDARY Library Budding expansion Library budding expansion FFE Long Lake Trail (CR12 to Boutwell) Park Trail System CR 15 Trail (62nd to CR12) Aiple Property Park Total 2003 Secondary Total 2003 sec POTENTIAL PROJECTS 2001 1 2002 1 2003 PRIMARY West Business Park sidewalks 5200,000 00 Public Works facility 31.750,000 00 Bell Tower (1872 Bed) $5.000 00 Lily Lake Phase 1I 3150,000 00 Long Lake Water Quality 3150,000 00 North Hill Improvement 31.500,000 00 Local Stormwater Plan 3153,000 00 111 550,000 00 Storm Sewer Projects 5100,000.00 Training facility 335,000.00 Total 2002 Pnmary 34,110 000 00 SECONDARY Temtonal Pnson Park 8 Trail 5300,000 00 Park Trail System 350,000 00 Lowell Park Improvement 5800 00000 Total 2002 Secondary 555 00 Total 2002 54.960.000.00 2003 5200,000 00 31,000,000.00 5150.000 00 3150,000 00 35 5100,000 00 32,100,000.00 35.400.000 00 31,404.000.00 5250.000.00 350.000 00 5193000_00 51 0130 000 00 53.254 000 00 510.354,000.00 YEAR Exhibit B 20041 2005 (Total 1 5300,000 00 51,500 000 00 5250 000 00 350 000 00 5100,000 00 5200 000 CO 34 150 000 00 5200,000.00 5100 000 00 5300 000 00 54 450,000 00 5200,000 00 51,750,000 00 525,00000 510,000 00 5150,000 00 51 500,000 00 5150,000 00 $50,000 00 5100,000 00 535 000 00 54 110 000 00 5300,000 00 550,000 00 5500 000 00 5850 000 CO $4 960 000 00 3200.000 00 51,000,000 00 510,000 00 51 0.000 00 5500,000 00 5100 000 00 52 100 000 00 55 400 000 00 51,404.000 00 S250 000 00 550 000 00 510 000 00 51 000 000 00 53 25400000. S10 354 000 00 • CITY OF STILLWATER Exhibit B PROJECT TITLE 2004 iiptINARY est Business Park sicewalks 3200.000 00 3200 000 00 Lily Lake Phase III 3150.000 00 5150 000 00 Ratio system -800 MHZ 5 Street Project 00 5500,000 00 1/1 51,000.000.00 31,000 000 00 350 000 00 550 000 00 Total 2004 Pnmary 51 900 000.00 Si 500 000 00 SECONDARY Second Fire Station 51.160 000 00 Si 160 000 CO Brown s Creek Park & Natural Area 3500 000 00 5500 000 00 Lowell Park improvements 3500 000 00 5500 000 00 Total 2004 Secondary 32 160 000.00 32.160 000 00 Total 2004 34,060.000 00 54,060 000.00 2005 PRIMARY Street Improvements Lily Lake Phase I11 Total 2005 Pnmary SECONDARY Parking Ramp Downtown Cultural Center Remodel Fire station for Police • Total 2005 Secondary Total 2005 GRAND TOTAL sc POTENTIAL PROJECTS 2001 1 2002 1 YEAR 2003 1 20041 2005 ITotal 31,000,000 00 3150 000 00 33, 00 $2,000,000 00 35 00 31,000,000 00 5150 000 00 31,150 000 00 31 150 000 00 53 500,000 00 52.000.000 00 3500 000 00 56 000 000 00 36,000 000 00 37,150,000 00 37,150,000.00 54 450 000 A01 54. 001 310,354,000.00 54.060 000 00 37. 330,974.000 00 • • • CITY OF STILLWATER - CAPITAL OUTLAY PROGRAM EXHIBIT C POTENTIAL PROJECTS - FINANCING FOR THE YEARS 2001 - 2005 PROJECT TITLE 2001 PRIMARY Public Works facility Public Works Facility Constriction North Hill Improvement Boutwell Intersection Ill Storm Sewer Projects West Business Park sidewalks Total Primary 2001 SECONDARY Brown's Creek Park Park Trail System Total Secondary 2001 2001 GRAND TOTAL 2002 PRIMARY West Business Park sidewalks Public Works facility Bell Tower (1872 Bell) Lily Lake Phase II Long Lake Water Quality North Hill Improvement Local Stormwater Plan UI Storm Sewer Projects Training facility Total Primary 2002 SECONDARY Territorial Prison Park & Trail Park Trail S PROPERTY TAX $300,000,00 $1,750,000.00 $750,000.00 $125,000.00 $50,000.00 $50,000.00 $100,000.00 $3,125,000.00 $100,000.00 $100,000.00 $100,000.00 $1,750,000.00 $25,000.00 $750,000.00 $50,000.00 $100,000.00 $35,000 00 $2,810,000.00 $50,000 00 SERVICE CHARGE $50,000.00 $100,000.00 $50,000.00 $975,000.00 $3,225,000.00 $50,000.00 $975,000.00 $150,000.00 $150,000.00 $150,000.00 SPECIAL ASSESSMENT $750,000.00 $125,000.00 $100,000.00 $750,000.00 $450,000 00 $850,000.00 TIF STATE GRANTS CONTRIBUTION TOTAL $100,000.00 $100,000 00 $200,000 00 $200,000.00 $300,000.00 $1,750,000.00 $1,500,000.00 $250,000 00 $50,000.00 $100,000.00 $200,000.00 $4,150,000 00 $200,000 00 $100,000.00 $300,000.00 $4,450,000.00 $200,000.00 $1,750,000,00 $25,000.00 $150,000.00 $150,000 00 $1,500,000.00 $150,000.00 $50,000.00 $100,000.00 $35,000.00 $4,110,000 00 $150,000.00 $150,000.00 $300,000 00 CITY OFFILLWATER - CAPITAL OUTLAY PROGRAM II EXHIBIT C POTENTIAL PROJECTS - FINANCING FOR THE YEARS 2001 - 2005 PROJECT TITLE i • PROPERTY SERVICE SPECIAL STATE TAX CHARGE ASSESSMENT TIF GRANTS CONTRIBUTION TOTAL 2002 SECONDARY cont. Lowell Park Improvement $250,000 00 $250,000 00 $500,000 00 Total Secondary 2002 $300,000 00 $150,000.00 $400,000.00 $850,000 00 2002 GRAND TOTAL $3,110,000.00 $450,000.00 $850,000.00 $150,000.00 $400,000.00 $4,960,000.00 2003 PRIMARY West Business Park sidewalks $100,000.00 $100,000.00 $200,000.00 Street improvements $500,000.00 $500,000.00 $1,000,000,00 Lily Lake Phase II $150,000.00 $150,000.00 Long Lake Water quality $150,000.00 $150,000.00 Levy Phase III $500,000.00 $500,000.00 I/1 $100,000.00 $100,000.00 Total Primary 2003 $700,000.00 $300,000.00 $600,000.00 $500,000 00 $2,100,000 00 SECONDARY Library Budding Expansion $5,400,000.00 $5,400,000.00 Library Furnishings /fees $1,404,000.00 $1,404,000.00 LonO Lake Trail (CR12 to Boulwell) $128,000.00 $125,000.00 $260,000.00 Park Trail System $25,000.00 $25,000.00 $50,000.00 CR 15 Trail (62nd to CR12) $75,000.00 $75,000.00 $150,000.00 Aiple Property Park $500,000 00 $500,000 00 $1,000,000 00 Total Secondary 2003 $7,529,000.00 $725,000 00 $8,254,000.00 2003 GRAND TOTAL $8,229,000.00 $300,000.00 $600,000.00 $1,225,000.00 $10,354,000.00 2004 PRIMARY West Business Park sidewalks $100,000.00 $100,000.00 Lily Lake Phase III $150,000.00 MHZ radio system $500,000.00 $200,000.00 $150,000 00 $500,000 00 - CITY OF STILLWATER - CAPITAL OUTLAY PROGRAM EXHIBIT C POTENTIAL PROJECTS - FINANCING FOR THE YEARS 2001 -2005 PROJECT TITLE 2004 PRIMARY cont. Street Project 1/1 Total Primary 2004 SECONDARY Second Fire station Brown's Creek Park & Natural Area Lowell Park improvements Total Secondary 2004 2004 GRAND TOTAL 2005 PRIMARY Street improvements Lily Lake Phase III Total Primary 2005 • • • SECONDARY Parking ramp Downtown Cultural Center (Armory) Remodel Fire Hall for Police Total Secondary 2005 TOTAL 2005 GRAND TOTAL PROPERTY SERVICE SPECIAL TAX CHARGE ASSESSMENT $500,000.00 $50,000 00 $1,150,000,00 $1,160,000.00 $250,000.00 $250,000.00 $1,680,000.00 $500,000 00 $150,000.00 $600,000 00 $2,810,000.00 $150,000.00 $600,000.00 $500,000.00 $500,000.00 $1,500,000,00 $1,000,000,00 $500,000.00 $3,000,000.00 $3,500,000.00 I $20,874,000.001 $500,000.00 $150,000.00 $500,000 00 $150,000.00 TIF STATE GRANTS $250,000 00 $250,000 00 $500,000.00 $500,000.00 $1,250,000.00 $750,000.00 $500,000.00 $250,000.00 $1,250,000.00 $1,250,000 00 $250,000 00 $150,000.00 $1,750,000 00 $1,250,000.00 $250,000.00 $1,100,000.001 $4,775,000.001 $1,400,000.001 $2,575,000.001 CONTRIBUTION TOTAL $250,000.00 $250,000 00 $250,000 00 $250,000.001 $1,000,000.00 $50,000.00 $1,900,000.00 $1,160,000.00 $500,000 00 $500,000 00 $2,160,000.00 $4,060,000.00 $1,000,000 00 $150,000 00 $1,150,000.00 $3,500,000.00 $2,000,000.00 $500,000.00 $6,000,000 00 $7,150,000 00 $30,974,000.001 • CITY OF STILLWATER 5 Year Capital Improvement Plan 2001 -2005 Expenditure and Financing Summary FINANCING Operations: i YEAR OF EXPENDITURE/REVENUE 2001 I 2002 2003 2004 • • Exhibit D 2005 TOTAL EXPENDITURE Operations $1,996,033 $1,458,900 $1,349,000 $1,406,500 $1,597,556 $7,807,989 Potential Projects $4,450,000 $4,960,000 $10,354,000 $4,060,000 $7,150,000 $30,974,000 TOTAL EXPEND. $6,446,033 $6,418,900 $11,703,000 $5,466,500 $8,747,556 $38,781,989 Property Taxes $1,599,733 $1,222,900 $1,219,000 $1,271,500 $1,287,056 $6,600,189 Charges for Service $396,300 $236,000 $130,000 $135,000 $310,500 $1,207,800 Total Operations $1,996,033 $1,458,900 $1,349,000 $1,406,500 $1,597,556 $7,807,989 Potential Proiects: Property Taxes $3,225,000 $3,110,000 $8,229,000 $2,810,000 $3,500,000 $20,874,000 Charges for Service $50,000 $450,000 $300,000 $150,000 $150,000 $1,100,000 Special Assessments $975,000 $850,000 $600,000 $600,000 $1,750,000 $4,775,000 TIF $150,000 $1,250,000 $1,400,000 State Grants $200,000 $400,000 $1,225,000 $500,000 $250,000 $2,575,000 Contributions $250,000 $250,000 Total Potential Projects $4,450,000 $4,960,000 $10,354,000 $4,060,000 $7,150,000 $30,974,000 TOTAL Financing $6,446,033 $6,418,900 $11,703,000 $5,466,500 $8,747,556 $38,781,989 • • • CITY OF STILLWATER 5 Year Capital Improvement Plan 2001 -2005 Property Tax Financing Operations Potential Projects • TOTAL EXHIBIT E Year of Financing 2001 2002 2003 2004 2005 TOTAL j $1,599,733 00 $1,222,900 00 $1,219,000 00 $1,271,500 00 $1,287,056 00 $6,600,189 00 $3,225,000 00 $3,110,000 00 $8,229,000 00 $2,810,000 00 $3,500,000 00 $20,874,000 00 $4,824,733 00 $4,332,900 00 $9,448,000 00 $4,081,500 00 $4,787,056 00 $27,474,189 00 • • RESOLUTION 2001 -161 T • APPROVING MEMORANDUM OF AGREEMENT FOR PROVISION OF AN INDIVIDUAL SEWAGE TREATMENT SYSTEM MANAGEMENT PROGRAM BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the memorandum of Agreement between City of Stillwater and Washington County for provision of an individual sewage treatment system management program, as on file with the City Clerk, is hereby approved, and the Mayor is authorized to sign said Agreement. Adopted by Council this 7th day of August, 2001 ATTEST i ieee'dgz zeJzieec. Diane F Ward, City Clerk r , Jay L. ' imble, Mayor WASHINGTON COUNTY MEMORANDUM OF AGREEMENT , �1eci FOR PROVISION OF AN Dept P • INDIVIDUAL SEWAGE TREATMENT SYSTEM MANACEWIT PROGRAM & V The Parties to this Agreement are Washington County and the City of Stillwat rvA +C la h t ,t subdivisions of the State of Minnesota. By and through their appropriate officials, the parties agree as follows: I Washington County has an Individual Sewage Treatment System Ordinance, which meets all of the rules and regulations of the State of Minnesota 2 State Rules Chapter 7080 require all local government regulations to include performance standards for the maintenance of individual sewage treatment systems. 3 The City of Stillwater and Washington County have cooperatively developed an ISTS Management Program for individual sewage treatment systems._ 4. Washington County has assumed responsibility to administer and enforce the County ISTS regulations within the County, including monitoring and requiring ISTS maintenance for those communities that do not have their own maintenance management system. 5. The ISTS Management Program has been developed by the County to assist all local units of government within the County respond to the policy requirements set forth m the review of Comprehensive Plans by the Metropolitan Council. 6. The City of Stillwater will assist and support Washington County in efforts to educate citizens • regarding the need for regular maintenance of ISTS, and to obtain compliance with maintenance regulations through various means, up to and including formal enforcement methods. 7. The City of Stillwater supports the County in its efforts to financially sustain the ISTS Management Program through the establishment of fees assessed to septic system owners and/or private ISTS maintenance contractors. 8 Washington County will provide annual reports of ISTS maintenance records to the City of Stillwater. 9. This agreement may be modified by mutual agreement of the parties. It shall remain in effect until such time that either party shall choose to terminate this agreement by providing one year's (12 months) notice to the other party. Washingto ount C' - • of : '1 J. , . Kimble, 1 [ayor 8 -a3 -oi Date S. 1.0/ Date • • • Estimated Sewer Flows Year Flow 2010 524,700 gallons/day 2015 541,600 gallons/day 2020 558,500 gallons /day Infiltration and Inflow Reduction Practices The City plans to reduce I/1 as follows: it 5 -4 1. The trunk sewer lme running in the St. Croix River Valley suffers from high infiltration, especially during periods of high river levels. The City plans to line this trunk sewer prior to 2005 2 Some downtown businesses and a number of homes are suspected of havmg illegal sump pump connections. The City will develop a program to identify and eliminate these connections. The goal is to complete the program by 2010. 3. All new development mcludes design elements to mminuze I/I. Also street reconstruction projects mclude mvestigation and repair of sanitary sewer problems. These ongoing programs will reduce the total City I/1 and lower the per capita I/1. t Metropolitan Council Building communities that work October 17, 2001 Steve Russell Community Development Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE, City of Stillwater Comprehensive Plan Update Amendment Marc Hugunm, Metropolitan Council Distnct 12 Referral File No 14835 -10 Dear Mr Russell The Metropolitan Council received an amendment to update Stillwater's Comprehensive Plan on September 5, 2001 The amendment is mtended to update the city's comprehensive plan to address the 1998 comprehensive plan update requirements of the Metropolitan Land Planning Act As discussed with Michael King, Washmgton County Sector Representative, in order to make the 2020 Comprehensive Plan Update complete for review, the Council will need the following additional information 1 A list of land use plan changes smce the Council reviewed the plan m Apnl 1996 2 A completed Information Summary for Comprehensive Plan Revisions and Plan Amendments (copy enclosed) It was not clear from the materials submitted whether the city's planning commission and city council have reviewed and approved the amendment for submittal to the Council as required by the Metropolitan Land Planning Act These actions are needed before the Council can begin its formal review process 3 Clarification is needed to determine whether the amendment had been circulated to adjacent communities as required by the Metropolitan Land Planning Act The amendment may not require the 60-day adjacent community review, as called for in statute Enclosed is a draft form letter that you can send with the amendment to adjacent governmental bodies to sign off on the plan amendment prior to the end of the 60 -day review period The city of Stillwater Comprehensive Plan is thorough and well done Updating the plan to a 2020 planning honzon helps the Council carry out it plannmg responsibilities and reflects the city's expectations concernmg future growth www metrocouncil org 230 East Fifth Street • St Paul Minnesota 55101 -1626 • (651) 602 -1000 • Fax 602 -1550 • TIY 291 -0904 An Equal Opportunity Employer Metro Info Line 602 -1888 • • • Steve Russell October 17, 2001 Page 2 Once we receive the requested materials, we will begin Council's formal review of the amendment In the meantime, Michael King has requested that staff begin an informal review of the submittal so that we can identify any issues and finish our formal review as quickly as possible once the supplemental information is received If you have any questions, please contact Michael Kmg at 651 -602 -1438 S cerely, Enclosures x7„i„ Phylh ' anson Supervisor, Plannmg and Technical Assistance Cc Marc Hugunm, Metropolitan Council District 12 Eh Cooper, Director of Planning and Growth Management Michael R Kmg, Sector Representative Sherry Narusiewicz, MN/DOT Metro Division Cheryl Olson, Referrals Coordmator • • • Land Use Map Changes 1. Stillwater Crossings (3/1999) - Single family to attached single family 2. Settlers Glen (6/2000) - Relocation of land use in PUD 3. Public Works Facility (6/2001) - Attached single family to public facility See attached land use map and staff reports. SECTION 1: GENERAL INFORMATION • A. Sponsoring Governmental Unit City of Stillwater Name of Local Contact Person Steve Russell. Community Develop ment Director Address 216 N 4 Street Stilllwater MN 55082 Telephone Number651 -430 -8821 FAX Number651 -430 -8810 Internet Address (if applicable) Date of Preparation November 13. 2001 C Please attach seven (7) copies of the following 1 Completed Information Summary for Comprehensive Plan Revisions and Plan Amendments (this form) 2 The proposed plan revision or plan amendment 3 A city -wide map showing the location of the proposed change(s) 4 The current plan map, indicating area(s) affected by the revision or amendment 5 The proposed plan map, indicating the subject area(s) of the revision or amendment. D. What is the official local status of the proposed plan revision or amendment? (Check all that apply.) If a report regarding this plan revision or amendment was prepared for the local Planning Commission or City Council please include one (1) copy of that report along with the submittal package. !Mated upon by planning commission (if applicable) on 12/10/01 date. Approved by governing body, contingent upon Metropolitan Council review on12/18/01 date ❑Considered, but not approved by governing body on date. ❑Other (please describe) the land use chanaes have been approved by the City Council • B. Type of submittal ❑Overall plan revision or update or Is Plan amendment Name of amendment/brief description: minor amendment providing for storm and sanitary sewer oolicv /oroaram and land use chances Land use change (describe)•Three chanaes as shown on attached map (11 Stillwater Crossinas; (2) Settlers Glen and (3) Public Works Facility Size of affected area (in acres)180 MUSA Expansion? ®No ❑Yes. If yes, size of expansion (in acres) Other (Please describe) E. List adjacent local governmental units and other jurisdictions (school districts, watershed districts, etc.) to which copies of the plan revision or amendment have been sent, and the date the copies were sent to them (Required by Minn. Stat. 473.858, Subd. 2). Oak Park Heiahts. Grant. Lake Elmo. ISD 834. Brown's Creek Watershed District. Middle River Watershed District. MnDOT 9 58 May 1997 Local Planning Handbook • • MEMO 1/ Sfi / /� To: Planning Commission G From: Steve Russell, Community Development Director Subject: Comprehensive Plan Amendment, Proposed Land Use Map Changing the Land Use Designation of Phase II Expansion Area Land Uses (Case No. CPA/00 -1) Date: June 7, 2000 Background The Comprehensive Plan was adopted by the Stillwater City Council on December 15, 1995 The Comprehensive Plan includes pohcies and a proposed land use map that provides direction for the future development. This amendment is the third land use map amendment proposed for the expansion area (the other amendments were for the 62nd Street North Planning Area and the 62nd Street North Manning Avenue, Stillwater Crossings Project). Amendment Designations 1. Change designation of 24 acres of land located at the comer of Boutwell Road and Manning Avenue from large lot smgle family (2 dus/acre) to attached single family (6 dus/acre) 2 Change the land use designation of 19.36 acres of land located south of the railroad tracks and McKusick road from attached single family (6 dus/acre) to small lot smgle family (4 dus /acre) 3 Change the land use designation of 16 86 acres of land located south of the railroad tracks and west of Neal Avenue from small lot single family (4 dus /acre) to open space (0 dus/acre) Other policy areas of the Comprehensive Plan regarding natural resources, parks and open space, transportation, housmg, public services and facihties and commumty character are not changed and are used to guide development of this area and the expansion area generally. The results of the land use plan amendment m terms of dwelhng umts allowed by the current land use designation and amended designation are fisted below by land use category Existing Land Use Man Acres Umts Large Lot Single Family 26 52 Small Lot Smgle Family 91 364 Single Family Attached 16 96 133 512 Land Use Man Amendment Acres Units Large Lot Single Family 15 30 Small Lot Smgle Family 75 300 Single Family Attached 26 156 40 Open Space 17 0 133 488 • • Planning Commission Page 2 June 7, 2000 As can be seen, the amendment results in 24 fewer dwelling units This is the result of the increased townhouse area and open space designation (The actual cove development proposes 380 dwellmg units.) Plan Amendment Review The proposed amendment mcreases the number and changes the location of the attached housmg but does not result m an overall increase m dwellmgs The proposed townhouse location of Boutwell and Manning is along a mmor arterial county road designated for future widening Usually sites next to major roads are attached housmg or multifanuly sites Access to the sites off of McKusick Road or Boutwell, both collector roads, are adequate although improvements will have to be made to Boutwell as development occurs to the east A special 100 foot greenbelt setback from Manning Avenue will buffer the housmg from road noise and housing views from the road. Both sites assist the City in providing a range of housing opportunities m terms of type and price Townhouse sites provide housing for older and younger households with fewer children then single family detached development Existing residences next to the site in both the McKusick and Boutwell site areas are single family large lot development More residences are m the vicuuty of the McKusick townhouse site than the Boutwell site Other Considerations Adequate urban services are available for either land use designation and environmental review was completed for the Comprehensive Plan area with the Expansion Area Alternative Urban Area Wide Review, AUAR The development will contribute to the Brown's Creek Mitigation Account to address run off impacts The City is planning a community recreation and open space site south of Boutwell adjacent the area. Amendment Process The Comprehensive Plan amendment process is descnbed in the orderly annexation agreement. The City of Stillwater Planning Commission reviews the request and makes recommendation to the City Council. In the case of amendments m the orderly annexation area, the Stillwater Jomt Board, compnsed of Town Board and City Council members, must approve the change before it can be approved by the City Council. The Town Board and Town Plannmg Commissioner was invited to the Planning Commission meeting on May 8, 2000 and to this public hearing to be informed on the amendment and participate m consideration of the request After Planmng Commission review of the amendment request, it is scheduled for Joint Board public hearing on July 6, 2000 and City Council public hearing on July 18, 2000 Accordmg tot he approved project review schedule, the Town Planning Commission will consider the request • • • Planning Commission Page 3 June 7, 2000 at its meeting of June 15 and the Town Board at its meeting of June 22. Recommendation- Approval Findings Land use plan map amendment designation is consistent with the pohces and purpose of the Comprehensive Plan Attachments Application, maps and resolution. CPC Action on 6- 12 -00: Recommended Approval • MEMO • • SA.49-ate, To: Planning Commission From: Steve Russell, Commumty Development Director Subject: Comprehensive Plan and Zoning Amendment Changing Land Use Designation of the 28 Acre Site from Single Family Large and Small Lot Residential to Smgle Family Attached and Zoning from Agncultural Preservation, AP, to Townhouse Residential, TH Case Nos CPA/99 -1 and ZAM/99 -1 Date: March 5, 1999 Background The 28 acre site is located east of County Road 15 and immediately north of 62nd Street North To the east of the site, is the recently subdivided Legends of Stillwater Development. The Site most recently (1998) was used for field corn production To the north of the site is a 32 5 acre site with a single family residential residence, apple orchards and woods The 28 acre site proposed for comp plan and zomng amendment is currently is Stillwater Township The orderly annexation agreement between the City of Stillwater and Stillwater Township provides for the annexation of site outside of the phased annexation area upon petition by 100 percent of the property owners The petitioner for amendment has mdicated that they intend to petition the City for annexation when the comprehensive plan, zomng amendment and development plan are before the City Council for approval after Plannmf Commission and Jomt Board review Comprehensive Plan Amendment The 28 acre site is currently designated single family small lot, 4 DU /acre and single family large lot, 2 DU /acre m the City comprehensive plan proposed land use map On a gross acreage basis, this would result in 84 housing units. The proposed comprehensive plan amendment would change the land use designation from single family detached to single family attached Based on that designation, 168 housing umts could be accommodate on the site A comparison application, PUD /99 -9, proposes 142 attached residential umts. All other comprehensive plan policies regarding natural resources, public facilities and development design contained m the comprehensive plan would pertain to the development of this site One major advantage of the proposed attached single family design is that a cluster development pattern better accommodates the provision of open space area The accompanying PUD plan provides 7.35 acres or 26 percent of the site m open space /park use. Zoning Amendment When an annexed property comes mto the City of Stillwater, it comes in with an Agricultural Preservation, AP, designation The zoning amendment proposes changing the zoning to Townhouse Residential, TH (see attached ordmance). A portion of the Liberty Project next to the village commercial area at the corner of CR 15 and 12 is currently zoned townhouse • • • Planning Commission Page 2 March 5, 1999 residential. Analysis The idea for an attached umt project in this location and the Gadient Site north of this site sprang from the City's Open Space Committee The Committee was formed last year to preserve open space areas of the City The Open Space Committee is particularly interested m preserving the Gadient woods site and feel this cluster attached single family residential concept could be used on the adjacent site for the preservation of the wooded area The City Parks Board has also previously reviewed the housing cluster concept and approved of its use as a density enhancement to obtain a major neighborhood park identified by the Park Board for this area. The proposed zomng, Townhouse Residential, TH, required 5,000 square feet per dwellmg (similar to older Stillwater Residential Duplex, RB, zoning). The proposed development meets the TH residential requirements Recommendation 1 Approval of Comp Plan Amendment changing proposed land use from single family large and small to single family attached. 2. Approval of Zomng Amendment changing zomng designation from Agricultural Preservation, AP, to Townhouse Residential, TH. Attachments Comp Plan and Zomng Amendment Map, TH Zoning District regulations and application. CPC March 8, 1999: CPA/99 -1: +6 -0 Approval ZAM/99 -1: +6 -0 Approval Memorandum ..4 ,3 • To: Planning Commission From: Steve Russell, Community Development Director Date: 6 -7 -01 Subject: Comprehensive Plan Amendment Changing Land Use Designation of 15 -acre site from Single Family Attached to Public Works Facilitv. • • Discussion The Comprehensive Plan designates the site located South of Boutwell Road and East of Manning Avenue Attached Single Family Residential (see map). Based on that designation, the site could accommodate 50 -75 townhouse units. The proposal is to change the proposed land use to Public Works Facility to allow the development of the City of Stillwater Public Works Facility. (The Planning Commission, Joint Board and City Council held a series of public meetings in 2000 to determine the sites appropriateness for such a facility. A concept plan resulted from that study along with City Council direction to purchase the 15 -acre site.) The proposed land use can be accommodated on the site. Public services are being provided to the area with Phase II, Settlers Glen Development. Boutwell Road can accommodate the traffic but will need improvement with Phase II expansion area development. The City of Stillwater has annexed entire road and plans to make future improvements. The 15 -acre proposed public facility site is surrounded by existing residences to the South and West and Phase II Settlers Glen to the North. Special facility design, buffering development and landscaping can mitigate the public facility visual impact from the adjacent use. (See Performance Standards in Public Works Facility Ordmance, ZAT /01 -01) Recommendation Approval (Resolution). Finally! The proposed use is consistent with the Planning principles and the Goal and Objective of the Comprehensive Plan. Attachments Proposed Land Use Map. /- 3 -v • Memo • • To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Public Works Facility Related Planning Reviews Four planning applications are a part of the public facility planning review as listed below. The site is a Phase II expansion area site and was recently annexed. The reviews are public hearing items and include a Comprehensive Plan Amendment, Zoning Text Amendment and Zoning Map Amendment and a Planned Unit Development review. Staff reports for the four items are attached. The Planning Commission held a public hearing on the applications at their meeting of June 11, 2001 and recommended approval to the City Council. Attached are the applications and staff reports on the applications. Comprehensive Plan Amendment. The Comprehensive Plan Amendment changes the land use designation of the 15 acre site from Townhouse Residential, TH, to Public Works Facility, PWF. The appropriateness of the site for a public works facility was a subject of the Boutwell study last year. Since that time, the City of Stillwater has purchased the site. Zoning Amendments. The zoning amendments establish a new Public Works Facility Zoning District. The map amendment designates the 15 acre site public works facility. The text amendment establishes a new Public Works Facility District. The new district is patterned after the Campus Research and Development District. A planned unit development approval (Master Plan) is required for development in the Public Works Facility District. Planned Unit Development. The Planned Unit Development plans include the site plan, landscape plan and building elevations for the project. The Planning Commission approval places conditions of approval on the project in addition to the PUD permit. City design review is also required. City regulations regarding wetland protection and setbacks/buffers, residential setback buffering and preserving rural character are met by the plans. The staff reports for the Comprehensive Plan Amendment, Zoning Map and Text Amendment and PUD are attached. Recommendation: Decision on application To: Mayor and City Council From: Steve Russell, Community Development Director Date: July 12, 2001 Subject: Public Works Facility Planning Reviews There are four planning reviews required for the public works facility project in the Phase II expansion area. The reviews include Comprehensive Plan Amendment (CPA/01 -01), Zoning Text and Map Amendments (ZAT /01 -01 and ZAM/01 -02) and Planned Unit Development approval (PUD /01 -27). The Planning Commission held a public hearing and reviewed the four applications at their meeting of June 11, 2001. The Joint Planning Board held a public hearing on the applications June 14, 2001. Both the Planning Commission and Joint Planning Board approved or recommended approval of all four cases: 1. CPA/01 -01 (resolution) II 2 . ZAT /01 -01 (ordinance 1' reading) 3. ZAM/01 -02 (ordinance 1' reading) 4. PUD /01 -27 (motion) Recommendation: Decision on planning applications. • Attachments: City Planning Commission staff report and minutes of June 11, 2001 and Joint Planning Board staff report of June 14, 2001. I L' f f/LW/7147- A i e e 4 C-) Z • MEMO Z. 1-1° • • Background. Plan Contents To: Mayor and City Council / 1 ( 19" 7 From: Steve Russell, Community Development Director Subject: Public Hearing for Adoption of 62nd Street Area Plan as an Element of the Comprehensive Plan Date: November 5, 1998 In April 1998, the City Council authorized preparation of a 62nd Street North Area Plan. The consultants of Bonestroo Rosene Anderlik and Associates were hired to work with city staff in prepanng the study. Public meetings were held June 11 and August 13 to identify and review planning area issues and review alternative plans for the subject areas. The meetings were well attended and very informative in receiving neighborhood ideas and comments The City Planning Commission chaired the meetings and used the consultant information and area resident input to draft the plan. Major issues addressed in the plan include circulation, stormwater management (channeled through the site and site generated), land use, parks and open space, trails and utilities. The land use plan diagram shows the vanous elements of the plan. Land use form the recently adopted Comprehensive Plan (1995) was used as the basis for planning. The townhouse/attached designation was expanded to the west somewhat to accommodate development along County Road 5. Because Long Lake is in the shoreland district lots within 1,000 feet of the land are required to have 20,000 square feet. The Campus Research and Development Land Use and zoning has already been adopted as part of the orderly annexation process. Access to the site would be provided from CR 5. Sixty Second Street North would be cul de saced south of Long Lake and a frontage road would eventually connect CR 5 to CR 15. An alignment is shown in the plan for the east portion of that road For the west portion the alignment can be dependent on when the area comes into the City and the proposed development pattern. No through access is provided from Nightengale Blvd. This dead end street is desirable for the neighborhood and they do not feel the need for better public safety access. Portions or all of single family area to the south and east of Nightengale, dependent on proposed development, may get access from Nightengale. An extensive stormwater improvement program is proposed to better handle runoffwater from the Market Place area through the site. The implementation program would result in reduced flows and better water quality (an agenda item Mayor and City Council 411 Page 2 November 5, 1998 • • under unfinished business recommends the council initiation of a feasibility study to begin the preparation of plans for stormwater improvements). The plans have been referred to DNR and Brown's Creek Watershed District for comment. No comments have been received. At meeting time, the City's consultant will present the plan for council review and comment. Recommendation- Approval of Plan for submittal to Joint Stillwater Planning Board for approval. Attachment: 62nd Street North Area Plan • • • Planning Commission Oct. 12, 1998 Mr. Zoller moved to deny the request; motion died for lack of a second. Mr. Weidner, seconded by Mrs. Bealka, moved to approve the request as conditioned Mr. Russell suggested adding the condition that there be no non - resident employee as required by ordinance; Mr. Weidner and Mrs. Bealka agreed to add that condition. Amended motion passed 5 -2, with Mr. Zoller and Mr. Wald voting no. Public Hearing on 62 Street area plan Sherri Buss of Bonestroo, Rosene & Anderlik briefly reviewed the plan, highlighting storm water management, traffic circulation, land use, and parks and open space Jon Engelkmg, 1220 Nightingale Blvd , initially stated he was generally pleased with the plan. He noted there had been some talk about the possibility of moving a green space area a little farther south. Ms. Buss said engineers will determine the exact location during feasibihty studies. Mary Jo Krenik, 1165 Nightingale, asked whether there had been any consideration given to a meter control gate for Brewers Pond. Ms. Buss responded there will be a control structures at the ponding areas, which should improve the water quality of Long Lake. Ron Pinc, representing Mr and Mrs. Sid White, owners of property at 6286 Stillwater Blvd, asked that a two -acre parcel of property the Whites own along Stillwater Boulevard (Highway 5) be increased in density, to 18 -20 units per acre, from the townhouse density as indicated in the plan. Later in the discussion, Mr. White asked that consideration be given to the request for increased density Tim Nolde, potential developer of the Whites' property, indicated a willingness to work with neighbors. Richard Huelsmann, 12610 62n St. N., said he was satisfied with the proposed plan, but was surprised to hear of the proposed density change and would be opposed to any increased density. He also stated he hopes that the cul -de -sac on 62 Street will be constructed as soon as possible. He also suggested that as part of the long -range plan, the two ponding areas south of 62 Street and north of Highway 36 be included in the plan. It was the consensus of members to add the future ponding areas to the plan. Jon Engelking expressed his opposition to any mcrease in density, as did Phil Martin, 1018 Nightingale Blvd; a resident at 650 Nightingale; and Susan and Dan Whalen, 1180 Nightingale Blvd Art Junker, 1164 Parkwood Lane, asked about paths connections. Ms Buss said the path/trail plans will be developed in more detail during the feasibility study. Laurie Maher, 3018 Marine Circle, questioned the impact on the level of Long Lake if changes aren't made to the outlet at the north end of the lake. Ms. Buss and Mr. Russell responded that the AUAR is being followed. Planning Commission • Oct. 12, 1998 • • David Green, council candidate from Ward 4, questioned the size of the proposed park/open space, spaces that are not accessible to residents as a whole, and suggested that in some instances it may be better to accept fees in lieu of park dedication Mr. Fontaine closed the public hearing. Mr. Rheinberger, seconded by Mr. Wald, moved to recommend approval of the plan as presented. Motion passed unanimously. Mr. Wald moved to adjourn the meeting at 10:35 p.m. Respectfully submitted, Sharon Baker Recording Secretary Resolution No. CPC 98- • Approving the 62nd Street North Area Plan • Whereas, the City of Stillwater City Council did adopt the Comprehensive Plan for the City of Stillwater on December 12, 1995; and Whereas, the City of Stillwater and Stillwater Township did approve an Orderly Annexation Agreement for the expansion of the City; and Whereas, the Comprehensive Plan Land Use Map does provide general land use direction for the future development of the expansion area; and Whereas, additional detail planning and study of stormwater, circulation, parks and opens pace conditions is necessary in the 62nd Street Study Area to provide direction of the coordinated development of the Phase I Expansion Area; and Whereas, the City Council did approve a scope of work and direct the preparation of a 62nd Street North Area Plan as an element of the Comprehensive Plan; and Whereas, notified workshops and public meetings were held June 11, August 13 and public hearing October 12, 1998, to identify area issues, review alternative plans and select the preferred plan; and Whereas, public notice was given to all area property owners and residents that may have interest or be impacted by the plan; and Whereas, after reviewing the plan information and alternatives, the Planning Commission did approve the 62nd Street North Area Plan. Now, Therefore, Be It Resolved, that the Planning Commission does recommend the 62nd Street North Area Plan for approval to the City Council as consistent with and a part of the City's Comprehensive Plan. Approved this 12th day of October, 1998, by a +7 -0 vote. Planning Commission Chairperson Attest: Z/ /" `— Steve Russell, Community Development Director • • • MEMORANDUM TO: Planning Commission FR: Steve Russell, Community Development Director DA: October 8, 1998 RE: 62nd Street North Area Plan Public Hearing Background The Comprehensive Plan (1995) provides general land use direction for the future development of the North 62nd Street Plan Area Besides general land use, other planning issues for the area are transportation, parks, trails and open space, utilities and storm water facilities. These issue areas were not specifically addressed m the Comprehensive Plan and needed consideration before development began in the newly annexed 62nd Street Plan Area. The 62nd Street North Area Plan provides policy detailed project specific direction for the above - mentioned areas. North 62nd Street Area Plan plan preparation began June 1998 with an issues/opportunities public meeting. Notices were sent out to plan area property owners and others living in the area (300+). After the June issues meetmg a follow up alternatives meeting was held in mid August. Additional work was needed based on comments at the August meeting in the area of hydrology and runoff. That work has been done and is included in the final plan document. At the August meeting, the Planning Commission heard public comments mainly regarding storm water run off and the proposed street system. The Planning Commission considered the plan alternatives and comments at a Special Planning Commission meeting held on August 31, 1998. At that time, the Planning consultant and staff were directed by the Commission on which plan alternative should be included in the final plan document. Public Hearing. The public hearing tonight is the cumulation of the Planning Commission , consultation and development of the plan. The adopted plan will become a part of the City's Comprehensive Plan development and provide a basis for actual development in the area when it occurs. Recommendation: That the Planning Commission hold a public hearing, adopt the plan and recommend it to the Council (Council Meeting November 10, 1998) for adoption as part of the Stillwater Comprehensive Plan ( resolution). Attachment: 62nd Street Area Plan and Map. Michael King - 100401 KingStdlwater doc . _ Page 1 • t Metropolitan Council Building commuruhes that work • • DATE: October 4, 2001 TO: Mike King FROM: Guy Peterson cc: Elizabeth Ryan, Phyllis Hanson SUBJECT: Completeness Review — City of Stillwater �/ 7.49— V ( Internal Memorandum Since we have never found a plan incomplete based upon whether or not it is sufficiently addressing the housing planning requirement of the LPA, completeness is not an issue here My concern is that I do not see information sufficiently or clearly enough presented to be able to say the city is guiding a sufficient amount of land to meet the housing goals it presents m the plan Perhaps the plan does and I am just missing it, but I need at least two questions to be answered by the city What are the present maximum permitted densities for attached (I presume this is medium density) and multifamily housing? Because I can not decipher from the numbers in the plan (complicated by the fact that some numbers are five years old) how much land is really guided for what levels or descnptions of residential development, I can not say they have sufficient land to accommodate their goals to 2010 As of 1996 the goals in the plan, in light of forecasted growth in the plan to 7300 households by 2010, mean the addition of at least 718 new affordable homeownership opportunities between '96 and 2010, and the addition of at least 290 new market rate rental units in the same timeframe Reports from the city since 1996 indicate the addition of 71 rental units and 16 affordable ownership units through 2000 So the question becomes one of whether there are enough acres guided at high density or multifamily density to accommodate 220 more rental units and 700 new affordable townhomes (probably medium density) by the end of 2010 It's not only very unclear that they do, but indeed appears that they do not et- Ffa("t - c45/f-PI/kc—J V \ LBRARYICOMMUNDVOETERSON2001,t0040IKmgStawiter doc PA 1 RI N • November 27, 2001 Michael King, Sector Representative Metropolitan Council 230 E 5 Street St. Paul MN 55101 -1626 Dear Michael: 114 ate . THE BIRTHPLACE OF MINNESOTA As a follow up to our meeting of November 7, 2001, with Guy Peterson I am providing the following documentation regrading development since the 1995 Comprehensive Plan adoption (1995). The following sites (acres) are currently developing or have been designated for III attached single family or multifamily housing. If the project is under construction (UC) is indicated after the listing. Attached Housing Sites Project Site Units Density Acreaae 1. Long Lake Villas (UC) 86 12.28 7 2. Stillwater Crossing (UC) 142 4.43 32 3. Liberty on the Lake (UC) 60 6.0 10 4. Settlers Glen (UC) 160 6.96 23 5. US Homes 1 150 10.0 15.0 6. Parkwood Lane 2 60 13.3 4.5 7. McKusick Road Site 1 90 6.0 15 8. Other infill and Downtown Development Sites 300 20.0 15 Totals 1,048 9.2 AV 114.5 As stated in your memo of October 4, 2001, the goal for Stillwater is 1,008 attached single family or medium density multifamily residential units. As listed above 1,048 attached or multifamily residential units are under construction or planned for base on the • 'Attached Single Family (8 DU /AC) multifamily (12 DU /AC) CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 651 - 430 -8800 • Page Two • November 27, 2001 current Comprehensive plan. Of that number, 131 rental units have been constructed. The rental goal of 290 can be met based on the land use plan map designations. The attached map indicates the location of the sites listed in the text above. The above information describes a future development plan based on existing land use designations, zoning and approved projects. If you would like additional information, feel free to contact me at 651 - 430 -8822. Sincerely, Steve Russell Community Development Director Enclosed: Land Use Map. • 'Attached Single Family (8 DU /AC) 2 Multifamily (12 DU /AC) C�`�"Otn1 ( Phase II1 ,3 MID IMP fIMI 2002 4 — — IJ r Y e !Phase IV *I 2015 Phase II 1999 / Phase I 1996 4 II * As an exception to the Phasing Schedule, the City may annex prop- ; erty not descnbed in Phases I, II, or III by Resolution if the property is adjacent to the City, is petitioned for by onehundred percent (100% I of the property owners within the area to be annexed and if the resulting annexation will not create a level of growth that exceeds the one hundred twenty (120) dwelling units per year limitation - • • t ' Proposed Land Use Proposed Land Use (City): Residential - SFLL - Single Family Large Lot - SFSL - Smgle Family Small Lot - ASF - Attached Single Family ▪ MF - Multi Family Commercial ▪ CN - Neighborhood Commercial 13 73 0 30% MIN CC - Community Commercial 44 09 0 96% Business Park ® BPC - Business Park Commercial ® BPO - Busmess Park Office ® A/O - Admimstrati' e / Office O BPI - Busmess Park Industrial - RDP - Research & De elopment Park Institutional ® SS - Secondary School ® ES - Eleicentary School ® CEM - Cemetary Public RIR PM - Manna 1400 0 30% ▪ PN - Neighborhood Park 93 59 2 03% ® PC - Community Park 28 82 0 63% ® PG -Golf Course 30115 655% - Water 610 83 13 28% Wetland Area 60 52 1 32% - OPS - Open Space 101 41 2.20% = RAIL - Railroad 29 74 0 65% ROW - Right-of-Way 705 30 15.34% ▪ PF - Pubhc Facility 15 65 0.34% TOTAL: 1000 c ley of City of COMPREHENSIVE PLAN ' Section Lmes ' V City Lumts 08/31/01 0 1000 FEET Acres: Percent: 1,236 37 727 49 75 33 64 65 141 66 23 95 45 61 118 31 3 08% 0 52% 0 99% 257% 2807 061% 43 96 5190 38 77 0 96% 1 13% 0 84% Disclaimer The data represented on the Proposed Land Use Map displays the current Iandbase compiled by Washington County Survey Department Questions concerning the Landbase should be directed to the County Questions concerning the Land Use Designations should be directed to City of St lwater Planning Department 26 88% 15 82% 0 99% 1 41% 4,599 25 100 00% Railroad /V Streams 2000 3000 Sources Washington County Survey Department City of Stillwater - Plannmg Department PlanSight - GIS & Planning Technologies Ccpyrght C 2001 City of Sauwater Fnguieerutg Apartment Jgismfoaw_go/planmoe apt • • • • • • TO: FROM: DATE: SUBJECT: DISCUSSION: RECOMMENDATION: ACTION REQUIRED: Mayor and City Council Shawn Sanders / 4 Civil Engineer �J December 14, 2001 Sidewalk Rehabilitation Project Ratifying the Assessment Roll Project 2001 -11 (L 1 351) MEMORANDUM After the October 16, 2001 Assessment Hearing for the 2001 Sidewalk Rehabilitation Project, a discrepancy was found on the notification of assessments on the following two properties, 801 N 5th Street and 621 West Hickory Street The homeowner at 801 N 5th Street was not notified of an increase in the corrected area of measurement for her property The assessment for this property is $354 06 instead of $281 00 The homeowner at 621 Hickory Street West was originally notified $1104 33 however when sending corrected notices after making final measurements, they were notified an incorrect amount The notice should have read $1058 81 instead of $304 89 City Attorney Magnuson advised staff that a public hearing should be held for these two properties because their notices did not reflect the amount that was actually adopted on the assessment roll on October 16 It is recommended that the assessment roll for 2001 Sidewalk Rehabilitation Project Assessment Roll adopted on October 16, 2001 be ratified. Conduct the public hearing and if Council concurs with the staff recommendation, they should pass a motion Resolution No 2001- RESOLUTION RATIFYING THE SIDEWALK REHABILITATION PROJECT ASSESSMENT ROLL Project 2001 -11 (L.I. 351), and direct staff to notify the property owners of Council action WHEREAS, a resolution was adopted on October 16, 2001 adopting the assessments for the 2001 Sidewalk Rehabilitation project, and WHEREAS, after adoption of the roll it was determined that some of the notices to property owners were not the same as the adopted roll, and WHEREAS, it was determined that a public hearing would be held to insure that persons wishing to be heard with reference to the corrected notices be heard at this meeting, and WHEREAS, a public hearing was held on Tuesday, December 18, 2001 and after listening to those desiring to be heard, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater that the 2001 Sidewalk Rehabilitation project assessment rolled adopted on October 16, 2001 is hereby ratified Adopted by the Stillwater City Council this 18 day of December, 2001 ATTEST RESOLUTION RATIFYING THE 2001 SIDEWALK REHABILITATION PROJECT ASSESSMENT ROLL Project 2001 -11 (L.I. 351) Diane F Ward, City Clerk Jay L Kimble, Mayor • • • t • Memo • To: Mayor and City Council From: Steve Russell, Community Development Director Date: December 14, 2001 Subject: Preapphcation Review of Request for TIF Assistance for 501 North Mam Street (Case No TIF /01 -01). A request for TIF assistance has been received from Jeff Walhs, Mondo Management, for special site preparation related to development of the 501 North Main Street site (see attached letter of application 11/21/2001). The proposed development is for 29 market rate condominium units and 6,700 square feet of first level commercial (plans attached). The project has received design permit review approval by the Hentage Preservation Commission and planning use permit and vanance approval by the Planning Commission. IIIII The request for TIF assistance points out the umque site constraints do to previous site use pollution and poor soils. The adjacent office project encountered similar soil problems The development site is a designated site in the Scattered Site Redevelopment Distract (85) and the requested assistance is generally an eligible cost for TIF assistance. Any TIF assistance would be pay -as -you go and subject to state government changes m TIF authonties Recommendation: Approval of preapplication assistance concept and direct staff to prepare development agreement detailing eligible assistance needs and level of support Attachment: Transmittal letter and preapplication. SHERMAN WINTHROP JEFFREY R. ANSEL ROBERTR WEINS71NB LAURIE A ICNOCI® RICHARD A. HOEL LLOYD W GROOMS STEVEN C TOUREK MARKT JOHNSON STEPHEN SNYDER THOMAS J PUFF MARVIN C INGBER BROOKS P POLEY HARM KULLER THOMAS H BOYD DAVID P PEARSON DANIEL C BECK THOMAS M. HART W JOANNE L MATZEN DARRON C KNUTSON PATRICK W WEBER JOHNA KNAPP PAULW MARKWARDT MICHELE D VAILANCOURT CRAIG A. BRANDT DONALDJ BROWN JAMES W DIERICING JON J HOGANSON THERESE M. MARSO SANDRA J MARTIN JEFFREY L LECLERC TODD B URNESS THOMAS A. WAIJCER TIMOTHY M. BARNErr JOHN C HOLPER SCOTT J DONGOSKE TIFFANY A. BLOPIELD PBI BIJ GLIENCEL MARKR GLEEMAN EDWARD J DRENTTEL RYAN K. CRAYNB Dtrect Dlal Mr Steve Russell Community Development Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr Russell (612) 347 -0720 WINTHROP & WEINSTINE A PROFESSIONAL ASSOCIATION Attorneys and Counselors at Law 3200 Minnesota World Dade Center 30 East Seventh Street Saint Paul, Minnesota 55101 -4919 Telephone (651) 290 -8400 Fax (651) 292 -9347 3000 Dam Rauscher Plaza 60 South Sixth Street Minneapolis, Minnesota 55402 -4430 Telephone (612) 347 -0700 Fax (612) 347 -0600 )nolde @wmthrop com November 21, 2001 BETH GERSTEIN TIMM JOYS MCGINNIS JULIE A. SILVERMAN RYAN P URNESS ERIC P SWANSON BO W WII SEY IAURA A. PPIDPPER BRIAN W KENSI CRAIG S KRUMMEN DANIEL W GOD MATTHEW R MCBRIDE ERIN D JONES • PPHII..IE R MAHOWAID WILLIAM H ROMP NORMAN L JONES JU JOHND NOLDE ICARLB ROBINSON JENNIFERB RIBCRBR JONATHAN W J ARMOUR MICHAEL HATIING DANIEL S SCHLBCK CHUANPLS SANTILUKKA MARK A. PIHARr CHARLES J 5 ....,.r..� KAnIIN A. HALLEr ANDREW C TRIGGS JULM ANN PISHEL • Only admitted to DARRELLB GRAHAM pradice m Nebraska ASSISI MLSHRA DAVID A DAVENPORT KBNNE HA. PRINE ROGERD GORDON (7910.3000) R to Minneapolis VIA MESSENGER Re. 501 North Main, LLC Pre - Application for Tax Increment Financing Assistance Enclosed please find the Pre - Application for Tax Increment Financing Assistance (the "Pre - Application") for the 501 North Main, LLC ( "501 North Main ") project located at 501 North Main Street, Stillwater, Minnesota As we have previously discussed, the Pre - Application asks for tax increment financing ("TIF ") assistance to offset the costs associated with the environmental cleanup on the site, as well as the costs of soil correction to offset the generally poor quality of the soil on the site As of October 22, 2001, the Minnesota Pollution Control Agency (the "MPCA ") assigned a new petroleum tank number to the site and is requiring corrective action As the prospective purchasers of the property, 501 North Main will work to remediate the site and comply with the MPCA's requests However, the costs of compliance may be significant and, for that reason, 501 North Main formally requests TIF assistance from the City of Stillwater to aid its development project The soils beneath the site are in such poor condition that 281 pilings will be required to be inserted into the ground at depths of twenty -five to 100 feet before a building pad can be poured on the site As you may know, the current site consists of sawdust and other fill matenals which 4 • • b so Mr. Steve Russell November 21, 2001 Page 2 altered the existing shoreline in the late 1800's. Again, the associated costs for preparing the soil for buildable site conditions and designing the building as planned are prohibitive to 501 North Main 501 North Main understands that TIF assistance may not seem to be necessary, however, the generally poor condition of the property makes TIF assistance a necessary element to offset the costs of making the site a buildable site The TIF funds will be used to remove a blighted area in the northern section of the City of Stillwater and replace it with a beautiful condominium building consisting of twenty -nine units and 6,700 square feet of commercial specialty shops by removing environmental contamination and by compensating for poor soils If you have any questions regarding the enclosed Pre - Application, or require additional information, please contact me. I will contact you next week to schedule a time for my client and I to meet with you and other City of Stillwater officials to begm the TIF discussion and process Very truly yours, WINTHRO' ST P A By 1 hn D Nolde idmsmpl 475663-2/10291-1 JDN /dcj Enclosure cc Jeffrey A McDonell, RLA, ASLA (via facsimile) Jeffrey S Wallis (via facsimile) Gregory S Schoonover (via facsimile) Michael T J Russ (via facsimile) Darnel S Schleck CITY OF STILLWATER PRE- APPLICATION TAX INCREMENT FINANCING ASSISTANCE Legal name of applicant- 501 North Main. LLC Address: 210 East 10 Street. Suite #275. St. Paul. Minnesota 55101 Telephone number (6511 767-8600 Name of contact person Jeffrey S. Wallis REOUESTED INFORMATION Addendums shall be attached hereto addressing in detail the following 1 A map showing the exact boundaries of proposed development 2 Give a general description of the project including size and location of building(s), business type or use, traffic information including parking, projected vehicle counts and traffic flow, timing of the project, other pertinent information 3 The existing Comprehensive Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation and how the property will be zoned Explain any discrepancies between the proposed development and the existing land use designation and zoning 4 A statement identifying the public improvements requested to be financed and why the costs of the improvement cannot be paid by the developer. 5 A statement identifying the public benefits of the proposal including estimated increase in property valuation, new jobs to be created and other community assets 6 A written perspective of the developers company or corporation, principals, history and past projects. Applicant understands and agrees that the information contained in this application, and the information contained in items above, is intended for use by the City of Stillwater, its officers, employees, and agents in connection with the City's consideration of possible tax increment bond financing for applicant's project, however, the City gives no assurance that this information may not be disclosed, in whole or part, to persons other than City's officials, employees and agents SIGNATURE Applicant's signature Date • • • idmsmpl 474553- 1/10291 -1 501 NORTH MAIN TAX INCREMENT FINANCING PRE- APPLICATION ADDENDUM #2 The 501 North Main project (the "Project ") will consist of a four story brick building which will house twenty -mne residential condommiums and approximately 6,700 square feet of retail space abutting North Main Street with forty -two indoor parking stalls and thirty -four outdoor parking stalls The residential condominiums will consist of two and three bedroom units, most with views of the nver When completed, the building will add approximately 80,000 square feet of residential space to the City of Stillwater, in addition to the 6,700 square feet of commercial space. The existing site consists of 1.31 acres and the proposed floor plan of the building is 28,987 sq feet. The retail establishments will consist of specialty retail stores and boutique offices, and generally consistent with the commercial uses along Main Street As the retail establishments will be along Main Street, it is anticipated that the primary traffic will be pedestrian traffic. However, thirty -four outdoor - parking places will be marked to handle the automobile traffic. It will be necessary to receive a parking variance as the proposed development lacks an additional fifteen parking spaces required by ordinance. The developer intends to enter into a shared parking agreement with the neighbonng building to the south to compensate for the additional sixteen spaces The developer anticipates closing on the land acquisition by the end of January 2002. Hopefully, by the end of March 2002, site demolition will have occurred and environmental remediation will begin once the ground thaws in mid -April Remediation is anticipated to take approximately one month Once remediation is completed, redevelopment will begin. 501 North Main Street is currently zoned Central Business District This zoning permits retail, office and service usages, with which the proposed retail stores will conform. To build the project as proposed, the City will need to grant a special use permit that will permit the residential condominiums Riverfront condominiums will be the highest and best use of the land Condominiums will be a significant improvement over the existing structures located on the site The redevelopment will eliminate one of the largest bhghted areas in the north downtown area The proposed development will link the Minnesota Zephyr Depot with the remainder of downtown and will increase the foot traffic in this area of downtown, providing sigmficant benefits to the City and existing property owners and businesses idmsmpl 474557- 1/10291 -1 501 NORTH MAIN TAX INCREMENT FINANCING PRE - APPLICATION ADDENDUM #3 i • • • • Memo To: City Council From: Steve Russell, Community Development Director Date: December 13, 2001 Subject: Maintenance/Use of Kollmer Park The Parks Board reviewed the Valley Cruisers maintenance of Kollmer Park at their October and November meetings Mr. Gannon descnbed the services provided and situation that arose at the park The Parks Board discussed the benefit of the services provided by the Valley Cruisers and the extent of their responsibility. They generally felt that the service was of benefit but the Cruisers should not be put in the position of enforcing trespassing laws. After much discussion, the Board concluded that: • 1 A year to year agreement for services /use should be entered into November of each year (with review and recommendation from the Parks Board) 2 The Valley Cruisers be responsible for cleaning up and maintaining the Kollmer Park property only. 3. No enforcement of trespass laws 4. The City enter into a formal agreement. 5 Allow one boat to be moored on City property for storage of clean up tools and to create a sense of security and pubhc presence. 0 r • • • MEMORANDUM TO: Mayor and City Council FROM: Cindy Shills, Building Official DATE: December 6, 2001 RE: Adoption of 1998 Minnesota State Building Code The State of Minnesota Building Code includes adoption of the 1997 Uniform Building Code along with specific appendix chapters that must be adopted at city level as part of the state building code The city also adopts two optional chapters, which are 1306 Special Fire Protection Systems and 1335 Floodproofing Regulations The City has adopted the building code with the mandatory appendix chapters and the optional appendix chapters for at least the last 10 years ORDINANCE NO.: 916 AN ORDINANCE AMENDING THE STILLWATER CODE BY ADOPTING THE 1998 MINNESOTA STATE BUILDING CODE The City Council of the City of Stillwater does ordain: 1. AMENDING. The Stillwater City Code is amended as follows. a. The title is amended to read as follows "Section 33 -1_ Adopting the state building code' b. §33 -1, subd 2 is amended by changing "1994 Uniform Building Code" to "1997 Uniform Building Code." c. §33 -1, subd 4(1) is amended and a revised (1) is enacted as follows: a. Chapter 1300 Minnesota State Building Code b. Chapter 1301 Building Official Certification c. Chapter 1302 Construction Approvals d. Chapter 1305 Adoption of the 1997 Uniform Building Code including Appendix Chapters 1. 3, Division 1, Detention and correction Facilities 2. 11, Division I, Accessibility 3. 12, Division I, Interior Environment 4 12, Division II, Sound Transmission Control 5 15, Reroofing 6 15, Division I, Snowload Design 7 29, Minimum Plumbing Fixtures 8. 31, Division 11, Membrane Structures e. Chapter 1307 Elevators and Related Devices f. Chapter 1315 Adoption of the National Electrical Code (1996) g Chapter 1325 Solar Energy Systems h. Chapter 1335 Floodproofing Regulations i. Chapter 1340 Facilities for the Handicapped j. Chapter 1346 Adoption of the Uniform Mechanical Code (1991) k. Chapter 1350 Manufactured Homes 1. Chapter 1360 Prefabricated. Buildings m. Chapter 1361 Industrialized/Modular Buildings n. Chapter 1370 Storm Shelters (Manufactured Home Parks) o. Chapter 4715 Minnesota Plumbing Code (1998) p. Chapter 7670 Minnesota Energy Code (1994) LOCATION :651 439 9464 RX TIME 12/14 '01 14:57 i • • • iZ v 1 11 lvalLA 1 Lflw 1 11\1 1 / l.1 1 1 1 If d. §33 -1, subd. 4(2) is amended by changing "1994 Uniform Building Code" to "1997 Uniform Building Code" and restating (a) through (d) as follows. a. 3, User or Occupancy b 19, Exposed Residential Concrete c 33, Excavation and Grading e. §33 -1, subd 4(3)a is amended by changing "13 06" to "1306." 2. In all other ways, the Stillwater City Code shall remain in full force and effect. 3 This Ordinance shall be effective upon its passage and publication according to law Enacted by the City Council of the City of Stillwater this day of December, 2001. By Jay L. Kimble, Mayor ATTEST. Diane F. Ward, City Clerk LOCATION 651 439 9464 RX TIME 12/14 '01 14 :57 h • idmsmp1474558-1/10291-1 501 NORTH MAIN TAX INCREMENT FINANCING PRE- APPLICATION ADDENDUM #4 The developer requests that the City of Stillwater finance the costs of environmental soil remediation and soil corrections on the site. Previously, the Minnesota Pollution Control Agency (the "MPCA ") identified a petroleum leak on the site The MPCA closed the site after one year of momtonng without significant remediation, however, the MPCA has recently identified a second leak on the site and has assigned a second leak site number to the site. The developer is working with the existing fee owner of the property and the seller of the property to obtain closure of this new leak site Existing environmental reports indicate sigmficant petroleum contamination on the site The developer has engaged Wenck Associates, Inc to prepare a Voluntary Response Action Plan to obtain approval of the necessary site remediation in order to build approximately thirty condominiums In addition to petroleum contamination, initial environmental investigation has indicated the presence of arsenic and the pesticide endnne ketone The presence of these contaminants could complicate the environmental remediation In addition to environmental contamination, soil testing has mdicated that the existing soils on the site are very poor and generally unsuitable for redevelopment. The reports indicate the presence of sawdust and other fill materials in depths up to one hundred feet To overcome these soil conditions, the developer will need to construct the buildmg on 281 at depths ranging from twenty -five to one hundred feet and pour the slab on top of these pilmgs The significant costs associated with both the environmental remediation and the soil corrections make the proposed development financially unfeasible without assistance from the City of the Stillwater in the form of Tax Increment Financing Market conditions could not bear the extra costs associated with getting the site to a buildable status The proposed redevelopment will replace the existing blight on the site with twenty -nine residential condominium units and 6,700 square feet of retail specialty stores In addition to the improved esthetic condition of the property, the pubhc will also receive the benefit of an anticipated forty-two new full -time and part-time jobs In addition to forty -two new jobs, the redevelopment is anticipated to generate an additional $373,000 in annual property tax revenues Beyond the tangible fmancial benefit that will derive from the proposed redevelopment, there also exists the pubhc benefit of cleaning up one of Stillwater's most contaminated sites The existence of petroleum beneath the surface of a site that sits in a flood plain cannot be good for the environment Also, the possibility of removing the arsenic and other contaminants from the soil will provide health benefits to all the citizens of Stillwater The proposed building is designed to act as a permanent part of the city's diking system This permanent flood protection will require the city to construct approximately 300 less feet of temporary dikes each year of flooding Finally, by removmg the existing structures and replacing them with a beautiful, distinguished building, the north end of downtown Stillwater will be solidified as a destination, rather than dust a place to park, and will connect the Minnesota Zephyr Depot with the remainder of downtown Also, it will aid the vitality of downtown Stillwater by adding an additional thirty families living in downtown Local business will benefit from the natural traffic that thirty new families generate idmsmp1474651- 1/10291 -1 501 NORTH MAIN TAX INCREMENT FINANCING PRE- APPLICATION ADDENDUM #5 • • • • • Idmsmpl 475484_1/10291 -1 501 NORTH MAIN TAX INCREMENT FINANCING PRE- APPLICATION ADDENDUM #6 501 North Mam, LLC ( "501 North Main ") is a Minnesota limited liability company founded in 2001 for the purpose of redeveloping the property at 501 North Main Street, Stillwater, Minnesota The primary members of 501 North Main responsible for construction and marketing are Jeff Wallis and Greg Schoonover 501 North Main bnngs together a number of talented people each with a different skill set that combine to form a productive, efficient and successful development team Jeff Wallis has nearly ten year s of commercial real estate expenence, including five years with Walsh Partners, and six years of development expenence Jeff currently owns his own real estate company Mondo Management, L L C Over those six years, Jeff has focused his work on mixed use projects that focus on sustainable design and affordable housing Jeff's list of projects includes the Lowertown Depot in St Paul which will be the nation's first truly sustainable community In addition to the Lowertown Depot, Jeff has been involved in retail developments including the Stillwater Marketplace and the Eagle Valley Marketplace in Woodbury Also Jeff has been instrumental in the redevelopment of the Renaissance Box in St Paul, where artists can live and work in an affordable environment conducive to their work Greg Schoonover began in the development/construction business with Ryan Construction in 1985 spending the last eight years as a construction and project manager Since 1999, Greg has been a Project Manager and Construction Manager for Reliance Development Company In 1996 Greg started his own company called Venture Real Estate & Development Corporation which is still active and involved in real estate projects In addition to Greg' construction experience, he is a licensed real estate broker Greg has been part of over 80 projects in his sixteen years of development, his list of projects include the Hudson Marketplace East and West retail additions in Hudson, Wisconsin, the Minnetonka Boat Works in Wayzata, Minnesota, the Peony Promenade retail complex in Plymouth, Minnesota, Westview Gables Gables apartment complex in Inver Grove Heights, Minnesota and the Lowertown Deport renovation in St. Paul to name just a few 11111111ABBREYIATIOt I,, i,,,, ,, , 1, 0. Malls . r ,........ C Er... ... 1 >at mia/ Mow Or ■iol amour awe My e aver ?t. F VII IA fa •f 1 501 NORTH MAIN STREET ®'R�� "� 'v ° ,.." - STILLWATER, MINNESOTA ris Mu. *Lem Loe SIIIIIANDSCAPS BYMBOIS■ ® 7THJTY RYMBOIm 0, MOW IMO LOONY WO MOO MINIUM 0001•0 Ma IMMO en DRAINING SYMBOLI ILLY MIL Mgr MY MINI — «� MOWN .L•«.L MIL •L VAULT ML IMF sSITC SYMBOLS J ••• C____] ...•w ® r• • OM IV /MOM — la - sow mom 4," • NM an• MEIN • MINN • WWII OE IOSION CONTROL SYNDO1INIMMINI SONO CONY MC& pr.. BRMSURYBY SYMBOLS . 4 p WWI OA WV /VW • •I.•• II SIMI MIN May NM MY ..UNN/0 R OLEGAL DESCRIPTION MODEMS .......,,._s 1I., , w ■,u MINN COMMIT - ICOMIACT IMF Y ....In Off oUTBIIY SNTACIS NUM MI COMM COMM. .o MMUS 1r� IteLL 111L•1 WON MIL room MOW Mfg LIMN Doper State One Cal a •QA n 501 NORTH MAIN, LLC m.AN. MarlIMINIM MINN INNINNIMMor• ••I - M° aim CITY HUDMITTAL °Crag 25.2001 IRMO 501 NORTH MAIN STREET Stillwater Minnesota LANDFORM 111 I• 1a MINN OXIMION1 MMILL MICA minnow C0.1 • • • 41111 ®PREUHINARY PLANT SCHEDULE 1 1 1, ram 1"a1 a.A.w Ie.ew I (ra I'%V 1 ae1 mum eernu w I COMMIOUS TIM DOONINIUN MOM Inlay • O • a OM O . O . •W COOOSMORI MOM 0 ° .... O • yN 1 fume am wa 110/ iNOIM xy No. WIMIX MONA woman maw NNW 00110 SIAM. UM WM • A A.. AMMAN 1/01 AVIAN MAI /WOW MOW 411•WM WOOL OMA• WARM OW 00.00 • 36 MAIN WA 016•000M MELAJIDSCAPE NOTES 1, MOON MIMMINI IDIA WM Id OM /WI UNWORN • 10 • NNW WI. OW NIB 0110106. •• MOWN 0010.• OWL WA /A MINIMUID NNW w A Off MIiwe o• OVOO • Coen otv. or Iwo .1 mamma Imam.= pm. se 00 AUL NW _AMMA. �w A.aanwMn NNW MO Y AAn I.M Mill=11001 VIZ 0111 0.101.11 HMO MIA WWI NA 0,1100111 MVOW• AM/ MOM C A M SR i VI Mans MY wax A OW VIE WNW UN MOON NW. OM I I 1.11•711.11MIMM I a. NIA o:�.�:w.A• MOM .nw..,..n ..wA. II IN MO FNX 10161 NW MN MO VOL 00f 310 SY WAWNNAIMW WIN 00f OS SY WM rr as n w 001 NY NV I or Off 011 WY 000 70/0 OA 0100 10 IMAM WON MA MOM= A AMMO mow NINA NOWA a..waaa.e 501 NORTH MAIN, LLC tST iss6laiwss 10010•0111 a 01731% •s00 Off rws S `� rem.. ' 4t P v 1 NNW WAN= MVO ma moo CITY SUIHMITTAL OC 00130WRD01 anw 501 NORTH MAIN STREET Stlihvater. Mwaoe[a WIAL LANDFORM al 1 1 as MM. •aAmwa msavaA aama M M WO 2 1 71 6 L 1 1 MU l� 2.1 • 1 • MUM MI el AA 011•0100. AMA MAI CITY pF STNLLWATER. / . - 7 • in 1 1 1_! K AR 1 DEgCH YAW • q ; . AA IV IA a•••aaoa ""�"'�" " A MA • 501 N�t7N MAIN. WC =11:•••• ▪ fYrmrlOa®r SSRO wnau.lovr• INN PARKING SURIKRY® MAO MAO AMI MASS AA AAA AAA MIKA AMA M AM AA MA IAA MARISA SIGH M. DAMS MM/4 SI IA AM. 10• 11 IIIII SIAM OA Ate AAA AA ®20RIO SUMW ,.,, AWL MA MAIM AS AA • I IIII SCALI IN Farr - 411w, sal.m was CITY BUIMITTAI °croon 242001 501 NORTH MAIN STREET Stillwater Ittaintmata ettk, LANDFORM MI IS IY IM MO fR21 C2.1 • • • ® ®o ii{il ® o fiiil o o a a a a a a o a on o o a o o a *a a M EM ME ME 0 0 0 0 0 0 !i! • ENPL • • r ▪ o a o 000 00 0013 00 ME ET ME VI ME ME EN ME MM.MI 101r. I M1. t l 1 0 0 o a o 0 o a o D • • s e ME ME a� Niu�utr.R.., a•� rrrrr0. O 0 O 0 0 0 0 0 0 0 0 0 0 0 ME ME ME EM O o 0 0 0 ME 1E1 F; .. ' ii at.0 •u i Cr OWIMMWOO ME ME __ ••• o a o 0 0 0 ME ME ME 0 e o o v o ME ME v v II • •�0 TOP Or SYDOW Marl/ MMIP < E ZZ ri 8 00tEDAI Tow Oda. G �• rOrtl Cifat MMEMS CITY SUBMITTAL 411 »a..w SMUCKLER ARCI UTEE S 1••••••■•••■• ••••••■•• MgM A6 C • • .1 • DTM/nm MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET • SUITE #202 • P O Box 438 • STILLWATER, MN 55082 TELEPHONE (651) 439 -9464 • FAX (651) 439 -5641 DAVID T. MAGNUSON MARGARET M. MURPHY TO Mayor, City Council and Staff FROM David T Magnuson DATE December 14, 2001 RE Housing Bond Resolution MEMORANDUM Tim Nolde has asked the City Council to consider rezoning of property near County Road 5 and proposes that all or part of the financing be provided by the issuance of qualified residential rental bonds In order to be considered for these bonds, his project must be rated, along with other projects in the state, by the Minnesota Department of Finance In order to be considered for an allocation, it is necessary for the City to pass an enabling or preliminary resolution Several things are important for the Council to consider First of all, the full faith and credit of the City is not pledged to the issuance of these bonds, since they are pass — through or conduit bonds supported entirely by the rental that comes from the units in the project Next, passing this resolution will not compromise the City's discretion with regard to the rezoning request that is pending Passage of the resolution only means that the project will be entered along with others to be considered for funds remaining in this year's Department of Revenue's small issue pool for the issuance of qualified housing bonds Respectfully, David T Ma g itison Stillwater City Attorney t • • 12/12/01 15:15 MAGNUSON LAW FIRM - CITY HALL Member introduced the following resolution and moved its adoption: RESOLUTION NO, RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF MULTIFAMILY REVENUE BONDS IN THE APPROXIMATE AMOUNT OF 56,000,000 RELATING TO COUNTY ROAD 5 PROJECT WHEREAS, the City of Stillwater, Minnesota (hereinafter referred to as the `Issuer"), is a body corporate and politic organized and existing under the laws and the Constitution of the State of Minnesota (the "State'), is authorized and empowered by Minnesota Statutes, Chapter 462C, as amended (hereinafter referred to as the "Act "), to issue its obligations and use the proceeds from the sale of said obligations to finance the acquisition and rehabilitation of multifanuly housing developments, and to secure such obligations by the pledge of all or any part of the revenues of the project financed; and WHEREAS, the Issuer has been requested by Anchobaypro Corporation (the "Borrower") to issue its obligations to finance the residential rental facility located at County Road 5, in Stillwater, Minnesota, known as County Road 5 Building (the "Project") by the Borrower; and WHEREAS, there has been proposed a project (the "Project') for the issuance of bonds in an amount up to approximately $6,000,000 to make a loan to finance the acquisition and rehabilitation of the Project•, and the Project is consistent with and in furtherance of the Housing program of the City (the "Program "); and WHEREAS, the Program was submitted to the Metropolitan Council on or prior to the date of publication of notice of the public hearing on the Program, and the Metropolitan Council was afforded an opportunity present comments at the public bearing, all as required by the Act; and WHEREAS, the Issuer desires to encourage the preservation of affordable housing opportunities for residents of the Issuer, encourage the preservation of housing facilities designed for occupancy by persons of low or moderate income, including senior citizens, within the boundaries of the Issuer, and the maintenance of affordable units in the Project would assist the Issuer in achieving these objectives; and WHEREAS, the Project will result in the provision of decent, safe and sanitary rental housing opportunities to persons within the community, and WHEREAS, the City Council has been advised that conventional commercial financing to pay the capital costs of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced, LOCATION :651 439 9464 RX TIME 12/12 '01 16:09 NO.273 P02 1 C'1G'U'1 Attest: 10;10 1 IHL NU LHW rim 'i L ! I T HHLL but the City Council has been further advised that with the aid of municipal financing and resulting low borrowing costs, the Project is economically more feasible; NOW, THEREFORE, BE IT RESOLVED by the City Council of the Ciry of Stillwater, Minnesota: 1. The issuance of multifamily housing revenue bonds pursuant to the Act in the approximate amount presently estimated not to exceed $6,000,000 to finance the costs of the Project is hereby prelimmiarily approved by the City Council subject to final agreement between the Issuer, the Borrower, and the purchaser of the bonds as to the detailed terms and conditions on which the bonds will be issued. 2. The Issuer shall have the right in its sole discretion to withdraw from participation and, accordingly, not to issue the bonds for the Project should the Issuer, at any time prior to the issuance thereof, determine that it is in the best interest of the Issuer not to issue the bonds or should the parties to this transaction be unable to reach agreement as to the terms and conditions of any of the documents required for this transaction. The decision of the Issuer with respect to the aforementioned matters shall be =contestable. 3. Nothing in this Resolution or the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Program other than as specified and authorized by separate actions of the City Council and other than the revenues derived from the Project. Adopted by the Council this day of , 200 . Diane F. Ward, City Clerk Jay L. Kimble, Mayor LOCATION :651 439 9464 RX TIME 12/12 '01 16:09 NU.d(3 LOW 1 • • • The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof • • 12/12/01 15:15 MAGNUSON LAW FIRM - CITY HALL and ; and the following voted against the same. whereupon said resolution was declared duly passed and adopted. LOCATION:651 439 9464 RX TIME 12/12 '01 16:09 NO.273 PO4 J 4 12/14/01 14 FAX 6512233002 • // • 851 SEVENTH PLACE, SUITE 100 SAIN I PAUL, MN 55101 -2887 651- 223 -3000 FAX 651 - 223 -3002 INTERNAL MEMORANDUM SPRINGSTED INC lJ002 /004 TO. Nile Kriesel, City Coordinator City of Stillwater FROM. Dave MacGiI r' DATE. December 14, 2001 SUBJECT Financial Impact of Tax - exempt Housing Revenue Bonds The City has asked us to review the proposed resolution giving preliminary approval to an approximately $6.0 million tax- exempt Housing Revenue Bond to determine any financial impacts to the City. First, the obligation for repayment of these types of issues is not that of the • City, but is solely that of the project and the developer As a federally tax-exempt obligation, they can have an impact on the interest rates received by the City on Its own debt issued in the same calendar year under certain conditions. If a tax - exempt issuer, here the City, issues more than $10 0 million of tax - exempt debt in a calendar year then banks, as potential purchasers of the bonds, lose certain favorable corporate income tax treatments, this is known as non -bank qualification". The loss of bank qualification in most market time periods means increased interest rates for the issuer. In this market environment, we estimate the amount of increased interest rate at 1 /10 of 1% or 10 basis points We understand that absent this Housing Revenue Bond the City reasonably expects to issue tax - exempt bonds totaling $7 84 million, the issue now in process of sale. With the potential addition of $6.0 million of the Housing Bonds, the total tax-exempt issuance exceeds the $10.0 million federal limit for bank qualification. The City's own bonds must now be sold as "non -bank qualified ". The City will in all probability receive higher interest rates given this situation. The City should be compensated for these increased costs by the applicant for the Housing Bonds, who is creating this situation For many Minnesota cities we have developed a methodology for calculating this increased interest cost. We compare the estimated differences in interest rates on the City's own bonds over their entire repayment term, and then calculate the present value, at the bond rate, of the differential. The applicant provides an up front payment of this amount prior to final approval by the City The City should deposit this check in the debt service fund as an offset to the higher debt service In this situation for the City's borrowing, we have calculated a present value reimbursement amount of $56,022- Our calculation is attached SPRINGSTED Advisors to the Public Sector CORPORATE OrrlCL SAINT PAUL, MN • Vail. ant webs= at warn springsted corn DES MOINES, IA • MILWAUKEE WI • MINNEAPOLIS MN • OVERLAND PARK, ICS • VIRGINIA BEACH, VA • WASHINGTON, DC LOCATION:6512233002 RX TIME 12/14 '01 15:35 12/14/01 14 FAX 6512233002 LOCATION:6512233002 SPRINGSTED INC. IJ003/004 Page 2 A third cost area deals with a particular step in administration. A major potential benefit to the developer may be the receipt of federal tax credits temming from the project. The Minnesota Housing Finance Agency normally requires the issuing city to calculate these credits. Failure to do so or incorrect calculations can jeopardize the future benefits to the developer from this source. We have the expertise to assist the City in thid calculation should the need arise in this situation. We will be present at the City Council meeting next Tuesday night to address any items contained in this memorandum RX TIME 12/14 '01 15:35 41 , 12/14/01 14.48 FAX 6512233002 • City of Stillwater, Minnesota $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A Issue Summary CASH FLOW COMPARISON @ 4.7352804% (NON BQ BOND YIELD) DATE Non -BQ Cashflow BQ Cash Flow Difference PV Factor PV Difference 2/01/2002 1 0000000x 2/01/2003 508,31000 500,470.00 (7,840.00) 0 9542774x (7,570.11) 2/01/2004 838,51000 830,830.00 ( 7 , 680 . 00 ) 0 9 9 1 06 453 x 1 081 (6,317/4) 6 2101/2005 827,670.00 820,48600 (1,185.00) 2/01/2006 820,670 00 813,985 00 (6,685.00) 0_8292748x (5,609 33) 2/01/2007 816,545 00 810,370 00 (6,175.00) 0 7913582x (4,944.49) 2/01/2008 800,28230 794,63250 (5,850 00) 0 75517521c (4,317.25) 2/01/2009 787,757 50 782,837.50 (5,120 00) 0 7206486x (3,733.39) 2101 /2010 778,997.50 774,417.50 (4,560.00) 0.6876967X (3,186 94) 2/01/2011 764,022 50 759,997 50 (4,025.00) 0 8562534x (2,672.69) 2/01/2012 758,03250 754,572.60 (3,46000) 0.6282477x (2,192.47) 2/01/2013 430,245 00 427,370.00 (2,875 00) 0 5976140x (1,738.48) 2/01 /2014 416,280 00 413,690 00 (2,590 00) 0 5702895x (1,494.53) 2/01/2015 402,030 00 399,725.00 (2,305.00) 0 5442144x (1,26927) 2101/2016 390,487.50 388,46730 (2,020 00) 0.5193315x (1,061 46) 2/01/2017 375,952.50 374,217 50 (1,735 00) 0 4955862x (870.02) 2/01/2018 361,275.00 359,825.00 (1,450 00) 0 4729267x (693 86) 2/01/2019 351,455 00 350,290 00 (1465 00) 0 4513033x (531.99) 2/01/2020 336,230 00 335,355 00 (87500) 0 4306865x (381.30) 2/012021 321,005.00 320,420 00 (585.00) 0 41097723c (243 27) 2/01/2022 310,635 00 310,340 00 (295 00) 02921582x (117 07) Total 11,396,392.50 11,322,097 50 (74,29500) (56,02221) Sprinted, Incorporated File = STILLW -1 SF -Sens 2002A Capital Outlay Bonds NON BQ -Issue Summary 12/142001 810 AM Advisors to the Public Sector LOCATION:6512233002 SPRINGSTED INC Page 1 RX TIME 12/14 '01 15:35 Ij004 /004 J • • Memorandum To: Mayor and City Council From: Steve Russell, Community Development Director Date: December 13, 2001 Subject: South of Boutwell Area Plan Over the past two years, the City has been approached by landowners in the Phase IV Expansion area between Boutwell and CR 12, regarding annexation of their property (Phase IV expansion area) In response, staff has raised concerns regarding the need for a specific plan for the area and limited yearly building permit allocation for the expansion area development. In order to address the lack of specific plan, the proposed scope of work was developed with Shem Bussi, Bonestroo, Rosene and Anderhk and Associates, for preparation a specific area plan Because of lack of staff time and project pnonty, the landowners have agreed to pay 1 /2 of the consultants costs for the study. • City Planning staff would organize meetings, send notices and assist the consultant in preparing the plan (similar to the 62n Street Special Area Plan). It is envisioned that plan workwould begm January 2002 and be concluded by June. The Township would receive notice of the planning process and be invited to attend special are plan meetings. As an amendment to the Comprehensive Plan, Town Board approval would be necessary for adoption. Major issues areas for the study mclude land use, traffic circulation, run off, trails /parks and wetland impacts (AUAR). The plan will provide detailed direction m these areas for plan implementation. The remaining issue of limited permits for Phase IV expansion will be discussed with the Joint Board and Township as a part of plan development. Professional services money is available m the 2001 Community Development budget. It is recommended that 2001 funds be encumbered rather than using reduced professional services 2002 funds. Recommendation: Approval of contract for professional services for South of Boutwell Area Plan with Bonestroo and Associates. (Resolution). Attachments: Letter from Paul Bruggeman and Ray Damis, 12/6/2001 and proposal scope of work 11/14/2001 December 6, 2001 iin tab BRUGGEMAN Building Quality Since 1959 Steve Russell, Community Development Director City of Stillwater 216 North 4 Street Stillwater, MN 55082 Dear Steve: I have reviewed the proposal for the area study south of Boutwell in the City of Stillwater prepared by Bonestroo, Rosene, Anderlik & Associates, November 14, 2001. I find there is a financial commitment of $18,390. Ray Damis of 12092 N 75 Street, Stillwater and Paul Bruggeman of Bruggeman Homes, Inc. have agreed to spht this with the City of Stillwater as follows. City of Stillwater Ray Damis Paul Bruggeman Sincerely, $9195.00 4597 50 4597.50 Paul S. Brag. - President Bruggeman Homes, Inc 3564 Rollingview Drive • White Bear Lake • Minnesota 55110 • 651- 770 -2981 • Fax 651- 770 -9273 www bruggemanhomes com • Mutt 4062 4 • UBEF VJ Z V J r s , W -II JI PHASE 111 2002 R!1 IPHASE IV' 2015 Map besian by Ryan Smith N South Twin Lake `r ST N J OAK HILL =,yu CT TI O j r O wn s _ pE�C� Cr ee LGJD ❑I :- x z _POPLAR F CE_ v 7 I_..4 a Na, Bonestroo Rosene Anderlik & Associates Engineers & Architects November 14, 2001 Steve Russell, Commumty Development Director City of Stillwater 216 North 4 Street Stillwater, MN 55082 RE South of Boutwell Area Plan Dear Steve. 1. Proiect Description Bonestroo, Rosene Anderlik and Associates, Inc is an Affirmative Action /Equal Opportunity Employer and Employee Owned Principals Otto G Bonestroo PE • Marvin L Sorvala PE • Glenn R Cook PE • Robert G Schunicht PE • Jerry A Bourdon PE Senior Consultants Robert W Rosene PE • Joseph C Anderlik PE • Richard E Turner PE • Susan M Eberhn C PA Associate Principals Keith A Gordon PE • Robert R Pfefferle PE • Richard W Foster PE • David 0 Loskota PE • Mark A Hanson PE • Michael T Rautmann PE • Ted K Field PE • Kenneth P Anderson PE • Mark R Rolfs PE David A Bonestroo M B A • Sidney P Williamson PE L S • Agnes M Ring M B A • Allan Rick Schmidt PE • Thomas W Peterson PE • James R Maland PE • Miles B Jensen PE • L Phillip Gravel I11 PE • Daniel J Edgerto Ismael Martinez PE • Thomas A Syfko PE • Sheldon J Johnson • Dale A Grove PE • Thomas A Roushar PE • Robert J Devery PE Offices St Paul St Cloud Rochester and Willmar MN • Milwaukee WI • Chicago IL Vtlt:bsite www bonestroo com Thank you for requesting a proposal for development of an Area Plan for the area South of Boutwell Road. This letter agreement between the City of Stillwater ( "City") and Bonestroo, Rosene, Anderhk & Associates ("Bonestroo") confirms the conditions for accomplishing this work as outlined herein In December, 1995, the City of Stillwater adopted a revised Comprehensive Plan An Alternative Urban Area Wide Review (AUAR) was prepared considering the development impacts on the environment, particularly Brown's Creek and associated natural resources. The Boutwell South planning area was designated `rural residential" in the Comprehensive Plan, and phased for annexation and development after 2015 (Phase IV). Currently, some property owners in the Boutwell South Planning Area have expressed interest m developing their land at urban densities This would require that urban services be delivered to the area before the Phase IV 2015 development date In order to consider the property owners' request, the City will prepare an Area Plan for the Boutwell South Planning Area. This plan will provide direction for land use /zoning, parks, trails, circulation system for cars and pedestrians, public utilities, and storm water management to accommodate future development A separate chapter of the plan will review the impacts identified m the AUAR, and the impacts of the proposed land use revision on the environment in the area. 1 2335 West Highway 36 • St Paul, MN 55113 • 651-636-4600 • Fax 651 - 636-1311 • • • City Staff, the Planning Commission, the Joint Stillwater City/Township Planning Board, residents of the area and property owners will be directly involved in the development of the plan The specific plan with recommended zomng designations and street patterns will be adopted by the City of Stillwater and provide a basis for future area development. 2. Proiect Stems Bonestroo will complete the following tasks to develop the Boutwell South Area Plan: Task 1 Complete plans for proposed public utilities Bonestroo will review existing plans for roads, water, sanitary sewer and storm sewer services in the area, and plans for land use /zomng, parks and trails provided by staff We will develop up to three concept plans for extension of these services to the South Boutwell area We will review these plans with City staff, Planning Commission, property owners, residents, and Brown's Creek Watershed District. Based on comments and direction from the City, we will finalize one concept to be used as the Area Plan We will complete a color graphic representation of the preferred plan and a written report that descnbes the preferred plan Task 2. Review impacts of proposed land use changes and utilities on the environment and compare to AUAR Bonestroo will review the development and impacts proposed for the South Boutwell area in the AUAR. We will determine the environmental impacts of preferred concept plan Issues of particular importance for this area may be potential storm water and traffic impacts. We will complete a chapter for the Area Plan report that descnbes the environmental impacts of the proposed changes, and mitigation strategies, if needed Task 3 Complete meetings as needed Bonestroo will facilitate and/or participate in up to 8 meetings, provide presentations and graphic matenals, and answer public or agency questions as needed to complete the Area Plan and report Estimated meetings include the following: • 3 neighborhood meetings sponsored by the Planning Commission, including one public hearing • 3 meetings with staff and property owners to discuss concept plans and project issues • 1 meeting with Joint Board • 1 meeting to present Area Plan to the City council Project Deliverables: • Specific Boutwell South area plan, mcludmg color graphic representation of the Plan and wntten report (25 copies) • Separate chapter in the report that analyzes the environmental impacts of the proposed land use changes and relationship to the Stillwater AUAR • Coordination meetings, including • 3 neighborhood meetings sponsored by the Planning Commission, including one public heanng • 1 meeting with the Joint Stillwater City/Township Planning Board • 1 meeting to present the plan to the City Council • up to 3 meetmgs with City Staff, Brown's Creek Watershed District, and property owners 3. City Responsibilities The City Staff will provide all existing information and maps related to land use /zoning, parks, trails, circulation system, public utilities and storm water management for the Boutwell South area and adjacent areas The City Staff will coordinate planning for land use/zoning, parks, and trails in the Boutwell South area and provide the information and results of this work to Bonestroo for use in developing the Area Plan, graphic matenals, and report. City staff will coordinate the meetings and mailing lists for this project, and participate in meetings and discussions City Staff will review and provide comments on draft plans 4. Compensation The costs associated with the above tasks are estimated as follows. Task 1. Complete plans for circulation systems, public utilities, and storm water management (graphic plan and report document) Water Resources Engineer, 25 hr @ $ 85/hour $ 2,125 Senior Civil Engineers Circulation Design, 12 hr. @ $100/hour 1,200 Utilities Design, 8 hr @ $100/hour 800 Natural Resources Specialist, 30 hr @ $85/hour 2,550. Graphic Specialist, 20 hr @ $70/hour 1,400. Word Processor, 10 hr @ $40/hour 400. Task 2. Review environmental impacts and compare to AUAR Water Resources Engineer, 15 hr @ $85/hour 1,275. Natural Resources Specialist, 20 hr. @ $85/hour 1,700. Traffic Engineer, 9 hr. @ $100/hour 900. Task 3. Meetings 8 meetings, 4 hours each, attended by Natural Resources Specialist and Engineer (specialty depends on issues and audience) 3 • • • • • • For completion of the Basic Services as outlined above, the City will pay Bonestroo on an hourly basis in accordance with the Billing Rate Schedule attached as Appendix A, with a not -to- exceed fee of $18,390, mcludmg reimbursable expenses up to $ 600.00 Additional meetings or analysis requested for this project will be billed on an hourly basis, if requested and authonzed by the City 4. Timeline We will begin this project in January, 2001, and complete the tasks by June 30, 2001. 5. Standard Terms and Conditions The Standard Terms and Conditions attached m Appendix B are incorporated in this Agreement Please call me at (651) 604 -4758 if you have questions about the proposed work Sincerely, BONESTROO & ASSOCIATES A 4T - OliCxr Shem A. Buss, M.L A SUBTOTAL $17,790. Water Resource /Civil Enguieer, 30 hours @ $85/hour 2,720. Natural Resources Specialist, 30 hours @ $85/hour 2.720 BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC.: Expenses Travel 300. Pnntmg 300. TOTAL $18, 390. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written CITY: By By Otto G. Bonestroo, CEO Jay Kimble, Mayor Date Date $ • • • TO: Mayor and City Council FROM: Shawn Sanders, Asst. City Engineer DATE: December 13, 2001 RE: Curve Crest Boulevard -West Extension Project 2001 -24 DISCUSSION MEMORANDUM Back in 1997, 62 Street was added to the Municipal State Aid Street System. By adding tlus street to the system, the road would serve as a main artenal for the southeastern comer of the City connecting Manning Avenue (CR 15) to Stillwater Boulevard (CR 5) without going onto Highway 36 The new road has been given the name Curve Crest Boulevard, smce the old 62 Street remams as a residential street and the east terminus intersects at Curve Crest Boulevard at Stillwater Boulevard In the last few years, two street projects have extended the new street to the west end of the Bradshaw Property. In recent years, traffic volumes on 62 Street, west of Manning Avenue, have mcreased because of the additions of the Legends and Stillwater Crossings developments Recent traffic counts show the average daily traffic to be 1600 cars per day. With the developments near completion, volumes should be levehng off to probably around 2000 cars per day For the amount of traffic 62 street handles, the existing street would be now considered to be madequate in width and cross section. The existing roadway today is the same as it was pnor to development, except for one bituminous overlay paid for by the developer The street is rural type section that is 22 feet wide with gravel shoulders. The narrow width of the street forces smaller vehicles to slow down and/or pull over when larger vehicles are coming from the opposite direction. It is proposed to newly construct and realign the existmg 62 Street (Curve Crest Boulevard ) to a more urban section. The new street would be constructed to State Aid Standards and be 36 feet wide street, with curb and gutter and new storm sewer. Right and left turn lanes would be constructed at the mtersection at Manning Avenue. The new road would be constructed from Manning Avenue west to approximately the entrance to the Stillwater Crossings Development. Future construction would have the street bend to the south and to the east and connect with the existing Curve Crest Boulevard at the Bradshaw Property. This would not happen until the property south of 62 Street is annexed into the City and development occurs The project would be funded in two ways, by utihzmg State Aid Funds from which the City receives an allotment for such improvements every year and as part of the developer's agreement for Stillwater Crossmgs, the developer allotted $140,000.00 to the City for construction of the north • half of future 62 Street Improvements. RECOMMENDATION It is recommended that Council approve authonzation for staff to prepare plans and specifications for the Curve Crest Boulevard -West Extension ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adoptmg Resolution No. 2001- , RESOLUTION PREPARATION OF PLANS & SPECIFICATIONS FOR CURVE CREST BOULEVARD WEST EXTENTION PROJECT (PROJECT 2001 -24) • • 1 I I I • I \` ma ' ` \ . BER � GMA '"t ' — + 1 NNON �I+ t - ', - -F 1, 1 i PROPOSED JUDD Engineering Department CURVE CRES' BOULEVARD STATE AID SECTION 121 ALIGNMENT , l TRAIL _ r---- + •- 1 i , r ■ 1 1 \� SE TRE R S A.E to I ■ I , STREET NORTH CURVE CREST Y STREET STATE Y41SA ` 36 / NOR / / / / / \ / / N / / / / / / / // ,/ / ! / / / / / / / / \ / / / / / \ // / // / / N / / / / /. • / / / / ` eRel as \ LANE 1 . ' lAl(e , DR11E / / • s ' 200 0 200 400 :Feet ORDERING PREPARATION OF PLANS & SPECIFICATIONS FOR CURVE CREST BOULEVARD WEST EXTENTION PROJECT (PROJECT 2001 -23) WHEREAS, it is proposed to construct and realign the existing 62n Street (Curve Crest Boulevard) from Manning Avenue west to the entrance of Stillwater Crossing Development, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convement speed advising the Council in a preliminary way as to whether the proposed improvement is feasible, and the estimated cost of the improvement as recommended. Adopted by the Council this 18th day of December 2001. Attest Diane F. Ward, City Clerk Jay Kimble, Mayor • • i • • • DTM/jmo MAGNUSON LAW FIRM •� ZD• immwrocrrAmowscoNsiN THE DISCN OFFICE flutuoLNo 333 NORTH MAIN STREET • Sums #202 • P.0 Box 438 • STr .LWATER, MN 55082 TELEPHONE (651) 439 -9464 • Fax. (651) 439 -5641 DAvm T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO- Mayor, City Council and Staff FROM: David T Magnuson DATE: December 13, 2001 RE: Heartland Office Plaza Release of Covenant The Heartland property was originally platted as the Matt Hooley Addition to the Stillwater Industrial Park. Although the property was divided into lots by this plat, it was envisioned by the owner that the entire parcel could be sold to one developer for one building. For that reason, no lot line drainage easements were dedicated on the plat. The covenant obligated the owners to dedicate these lot line easements W the parcels were ever conveyed to individual owners as separate parcels. When this property was replotted for the Heartland Office Project, a separate plat for the condominium was prepared The result a that the property will not be divided into the small lots platted in the Matt Hooley Addition, and the lot line easements envisioned by the covenants will never be needed. When a title company reviewed the covenant, they noticed that the technical tenors obligates the owner to convey an easement to the City that would now be underneath a building. Staff, therefore, believes that since the lot line easements envisioned by the covenant will never be needed, it would be interest of the property owner and the City that the covenant be released. Respectfully submitted, David T. uson Stillwater Attorney LOCATION'651 439 9464 RX TIf1E 12/14 '01 12 15 ; c. r J 1 2 i It • tl `, I n ru r = IX 00 - —1__r— 00 L ARV- PAULEY sce wm rowE i LSRIVE — • • 7 ra- RJAL PARK w 0 200 14 207 77 • 2001 r (0038) Location Map s A • li Si 00 me el) 110 4.2 L_ • c • I • 19 L 5 L I � m ea I(n 1 .181P L _ ; .L L EAS Mai '1700 PI � OVER AL OF 1055 too • Li I 0. • II CITY OP STILLWATER ° • • •_e _ STILLWATER INDUSTRIAL LARK 3 a OUTLOT E 11.e 300 00 00 In son _ 0 STATE HIGHWAY 36 s • K HE L3RTs 81957 DRAINAGE AND UTI EMENT G 00 J IF sa w Z ° 0 200 w Scale In Feet to a �1 o r7— STIL L . Z • t !9n S7 WEST FR Oh ;MN UU1'K/W $21W R20W RI9W 7337 733! 73114 T3IN 229N DAN T^_BN 22714 R22W R2IW 92051 Vicinity Map m id npre hod we.pprnw mows ow they DOC T1016555 .ypow. mos Wm il � C. Manna =penal* ^ fauns w bo oms 0i Cowl, ame Mem /00) 400111375 Neel Ws Wood on 0000 reonmeon 0.0100000 ateW.at )apt .op.ww 0ec10.0 lWt • • Memorandum • HERITAGE PRESERVATION COMMISSION — 3 terms expiring • To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/12/2001 Subject: Board and Commission Appointments The following persons have requested reappointment to their respective commissions. I have not received reappointment requests from the Downtown Parking Commission (3 terms expiring) or the Human Rights Commission (2 terms expiring) therefore an advertisement has been placed in the newspaper for these commissions Information on appointments to those commissions will be presented to Council at their January 8, 2002 meeting One Human Rights Commission vacancy (Jane Anglin) has been advertised several times (newspaper and City newsletter) since she submitted her resignation on May 31, 2001 with no application being submitted for appointment on the commission Requesting reappointment Requesting reappointment Requesting reappointment Need alternate appointment Jeff Johnson 309 S 5 Street Phil Eastwood 302 W Myrtle JOINT CABLE COMMISSION — 2 terms expiring Howard Lieberman (Chair) 914 S Greeley Street Requesting reappointment Gary Talbot (Pnmary) 1921 Oak Glen Lane Councilmember Bealka's term is expiring, Council may wish to reappoint or select another Councilmember to fill the alternate position LIBRARY BOARD — 3 terms expiring Requesting reappointment Requesting reappointment Requesting reappointment PLANNING COMMISSION — 3 terms expiring Requesting reappointment Requesting reappointment Requesting reappointment Victor Myers, III 1102 6 Avenue S Brian Simonet 79 Maryknoll Drive Jessica Pack 113 Brick Street S Robert Gag 1340 S First Street Russell Hultman (Chair) 718 W Churchill Karl Ranum 1213 5 Avenue S PARK AND RECREATION BOARD — 4 terms expiring Requesting reappointment Requesting reappointment Requesting reappointment Requesting reappointment ACTION REQUIRED: Michael Polehna 1100 Northland Avenue Dave Junker 615 E. St Louis Street Rob McGarry, III 1101 N Broadway Dawn Flinn 1601 S Greeley Street s. • • Adopt a resolution reappointing members to the Hentage Preservation Commission; Joint Cable Commission (1- primary, 1- alternate), Library Board, Planning Commission, and Park and Recreation Board • 1 • • BE IT RESOLVED by the City Council of Stillwater, Minnesota that the following people have been appointed to the following Boards and Commissions MEMBER TERM Heritage Preservation Commission Jeff Johnson Term 1/1/02 — 1/1/2005 Phil Eastwood Term 1/1/02 —1/1/2005 Howard Lieberman Term 1/1/02 — 1/1/2005 Joint Cable Commission Gary Talbot Term 1/1/02 — 1/1/2004 Gene Bealka (Alternate) Term 1/1/02 — 1/1/2004 Library Board Brian Simonet Term 1/1/02 — 1/1/2005 Victor Meyers, III Term 1/1/02 — 1/1/2005 Jessica Pack Term 1/1/02 —1/1/2005 Planning Commission Robert Gag Russell Hultman Karl Ranum Park & Recreation Board Michael Polehna Dave Junker Rob McGarry, III Dawn Flynn Attest Diane F Ward, City Clerk APPOINTING MEMBERS TO THE CITY OF STILLWATER BOARDS AND COMMISSIONS Term 1/1/02 — 1/1/2005 Term 1/1/02 —1/1/2005 Term 1/1/02 — 1/1/2005 Term 1/1/02 — 1/1/2004 Term 1/1/02 — 1/1/2004 Term 1/1/02 — 1/1/2004 Term 1/1/02 — 1/1/2004 Adopted by Council this 18 day of December, 2001 APPOINTMENT Fifth full term Second full term Fourth full term Second full term as primary Second full term First full term Third full term First full term First full term Second full term First full term Seventh full term Seventh full term Eighth full term Third full term Jay L. Kimble, Mayor • STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082 -4806 (651) 439 -1675 FAX (651) 439 -0012 Board of Trustees Meeting Agenda Tuesday, December 11, 2001, 7 P M. 1. Call to Order 2. Adoption of the Agenda A+ 3 Communications and Public Commentary I 4. Consent Calendar A A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Reports+ D Other Activity Reports* E. Web Site Usage Report* F Director and Other Staff Reports+ G. Financial Report+ H. Policy Review — Circulation Policy 5 Staff Technology and Internet Use Policy A+ 6. Circulation Policy Revision I+ 7.2002 Budget Cuts A+ 8. Building Centennial Brainstorming Session D 9 Parking Study I 10. Director's Personnel Evaluation D 11.2002 Exempt Salaries I 12. Committee Reports 13. Other 14. Adjournment Copies of your new Collection Policy are included for your policy notebooks. FYI If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M on Monday, December 10, 2001. A =Action Item I= Information Item D= D]scussion Item += Document in Packet *= Document to be Distributed at Meeting #= Document Previously Distributed STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082 -4806 651439 -1675 FAX 651439 -0012 AGENDA ITEM 4. A. Board of Trustees Meeting Minutes Tuesday, November 13, 2001 Present Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, Jessica Pack, ML Rice, Bnan Simonet Absent: Bill Fredell Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order The meeting was called to order by President Hickey. 2. Adoption of the Agenda The agenda was adopted with flexibility to move to the progress report from Bruce Bmger when he amves. 3 Fundraising Feasibility Study Progress Report Consultant, Bruce Binger reported on the progress of the feasibility study As of this date, he had interviewed 22 individuals /organizations, had 7 more scheduled and would have several more by the end of the year. Bmger will have a final report ready for the board in January. 4. Communications and Public Commentary Lynne announced that the Lions Club had donated $500 for large print books and shared several suggestions from the suggestion box. 5 Consent Calendar The Consent Calendar was adopted including payments of bills totaling $17,459.64. The motion to accept was made by Hickey and seconded by Hodsdon. The motion passed. 6. Personnel Policy Some changes were made to the recently passed Personnel Policy based on suggestions by Board member Hodsdon who was not at the September meeting. Motion by Huelsmann, second by Hickey to adopt the policy as presented. The motion passed. 7. Collection Policy a. Revisions Several revisions were suggested to the Collection Policy including the addition of website mformation. The approval of the revised policy including the website information was motioned by Pack and seconded by Rice. The motion passed. b. Website Policy (included above) 8. Preliminary 2002 Budget Cuts The City is in the process of making cuts from budgets to match projected revenue information. We will need to make cuts as well. The Director will make recommendations to the Board at the December meeting. 9. Parking Study Director Bertaimio gave Board members another update about neighborhood concerns regarding parking. The city does not have a parking study in progress. We were reminded that this is a service and safety issue. Consultant Binger • • recommended this issue be addressed before we create a fundraising plan for library expansion. 10 Board Vacancy A motion was made by Huelsmann with a second by Simonet to recommend Andrea Tipple be appointed to fill the vacancy created by Nick Gorski's resignation. The motion passed. 11. Internet Access Policy Update Director Bertalmio updated the Board on current progress. There are studies being done regarding pending court cases. Lynne has the studies and will share them with Board members if interested. The Board was also informed that SPL does not have to file a federal Internet compliance statement different that MELSA's. 12. Task Force /Committee Reports The Public Information task force reported that a meeting had been set up to begin work on a building centennial campaign. The Facility Committee reported on an electncity problem, which had been taken care of 13 Other —Joint Meeting with Washington County Library Board Prelnnmary ideas were discussed as possible topics for the 2002 joint meeting More discussion will follow. 14 Adjournment The meeting adjourned at 8 36 p m. to an executive session to discuss proposed union contract negotiations Chair: LaBoda Cali To Order Agenda: Adopt Minutes: Approve Minutes: November 8, 2001 Regular Town Board Meeting Treasurer: 1 Claims & Checks 2. Transfers per Warren 3 Items for Approval (separate sheet) Attorney: Planner: Stillwater Township December 13, 2001 7 00 p m. Regular Meeting, Stillwater Town Hall 1. I Iaza dous Mailbox 2. Update Quarry Road situation (Paul has input, too ) 3. Open Space Moratorium Ordinance 1. Palmer Minor Subdivision 2. Gohlike Building Location Change 3 Recommendation - Open Space Engineer: 1. Exel Permit Approval 2. Mendel Road Signage 3. Sign Management Plan (Periodic Inventory by Mike Raleigh ?) Clerk: 1, Keller Driveway Damage 2. Miscellaneous Items Committees: Park Committee: Accept Resignation Karen Richtman Planning Commission: Appoint Lois Cuttler, Troy Schifsky, Paul Hannon People: 8:00 PM 1. Kelly Sleeter, Tri -State Tower re: Upgrade Cell Tower at Washington County Public Works Department. 8:15 PM 2. Jim Hiniker, Green Space re: Purchase Development Rights 8:30 PM 3. Rod Ilunter re: Otto Berg Park Plan Old Business: New Business: Adjourn Notes: Sheila -Marie will arrive at 7:30 PM, David Johnson will not be present. Other supervisors, please be on time. 12/07/2001 Pat Bantli • • • • • Utl. — U ( C6 d `J CI I Y OF OPH CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER 6, 2001 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledde of lllediance/ Approval of Agenda 7:05 p.m. II. Department/Council Liaison Reports A. Pl Commission B. Parks Commission. C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff reports 7:10 p.m. III. Visitors /Public Comment Recycling Award (1) This ie an opportunity for the public to address the Council with q ucstaons or concerns on issues not part of the regular agenda. (Please hunit comments to 3 minutes in length.) 7:10 p.m. IV. Consent Agenda (Roll Call. Vote) A. A pprove Bills & Investments B. Approval of City Council. Minutes — November 13, 2001 (2) C. Approval of Millroad Inn Lawful Gambling Permit Renewal and Resolution (3) D. Approval of Additional 2002 Amusement, On -Sale 32 Beer and Bingo Licenses (4) E. Approval of Fixed Asset Policy and Procedures (5) F. Tower Asphalt 1eh Payment Request for 55 Street Improvements (6) G. Annual Transfers (7) H. Carriage Homes CUP Charges (8) I. Transfer of "Excess TIF" Funds (9) j. Reduce Utility Fund Retained Earnings Designation (10) K. Close 57' Street Extension Fund (11) L. Resolution Recognizing the Contributions of Charles Hedlund (12) M. Boutwell's Landing/VSSA — Utility ei Street Improvements Pay Request No. 9 (13) 7:15 p.m. V. Public Hearings Oak Pariz Station Request to Vacate Easements (14) 7:30 p.m. VI. New Business A. Approval of 2002 Budget (15) B. Approval and Adoption of 2002 Tax Levies (16) LOCATION: RX TIME 12/07 '01 10:02 P. 03/03 TOTAL P.03 9:00 p.m. VII. Old Business i L -n r -emu e� • �� 9:22 p.m. VIII. Executive Session Labor Negotiations 9:34 p.m. IX. Adiournment LOCAT L1iY ur urh r.U2/UJ C. General Reserve for Contingent Employee Benefits (17) D. Kern Center Annexation Charges (18) E. Forgive Loan. Between the Economic Development Fund and the Capital Revolving Fund (19) F. Approve Forgiving Interfund Loan Between the Central Business District and th Economic Development Fund (20) G. Mmnesota College Savings Plan (21) H. Connection Charges (22) I. 2001 Water, Sanitary Sewer and Storm Sewer Rate Study (23) J. Utility Billing (Mayor's Request) (24) K. Annual Review of Conditional Use Permit for Karmann Jacks (25) L. Oak Park Station: Approval of PUD /Fuaa1 Plat/Development Agreement (26) M. 2002 Building Department Fees (27) N. 2002 Building Inspection Services /Contracts (28) O. Community Development 2001 Year in Review (29) P. Autumn Hills Park Shelter Design Contest (30) Q. Washington County C.I P. — Northbrook Blvd. /Oakgreen Ave. (Mayors Request) (31) R. Councilxxiember Attendance at Meetings (Councilmember Request) (32) A. Qwest Easement Agreement (33) B. Bayport Fire Truck at City Hall (34) C. Perro Creek Pond State Storm Sewer Project Lobbying (35) D. Crack Sealing Cost Overrun (36) E. Hiring Winter Rink Attendants (37) Social gathering atJoseph's Family Restaurant to follow RX TIf1E 12/07 '01 10:02 • 7:00 p.m. I. 7:10 p.m. III. Visitors /Public Comment CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER 11, 2001 CITY COUNCIL MEETING AGENDA 7:00 P.M. Call to Order /Pledge of Allegiance /Approval of Agenda 7:05 p.m IL Devartment /Council Liaison Reports A. Planning Commission B. Parks Commission C Cable Commission D. Water Management Organizations E. Other Liaison/Staff reports Recycling Award (1) A. Approval of 2002 Budget (15) B. Approval and Adoption of 2002 Tax Levies (16) LOCATION: RX TIME 12/07 '01 10:55 This is an opportunity fox the pal= to address the Council with q uestions or concerns on issues not part of the regular agenda (Please lunit comments to 3 minutes in length.) 7:10 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minutes -- November 13, 2001 (2) C. Approval of Millroad Inn Lawful Gambling Permit Renewal and Resolution (3) D. Approval of Additional 2002 Amusement, On -Sale 32 Beer and Bingo Licenses (4) E. Approval of Fixed Asset Policy and Procedures (5) F. Tower Asphalt 1't Payment Requ for 55 Street Improvements (6) G. Annual Transfers (7) H. Carriage Homes CUP Charges (8) L Transfer of "Excess TIF" Funds (9) J. Reduce Utilit Fund Retained Earnings Designation. (10) K. Close 5T Street Extension Fund (11) L. Resolution Recognizing the Contributions of Charles Hedlund (12) M. Boutwell's L anding/VSSA — Utility & Street Improvements Pay Request No. 9 (13) 7 :15 p.m. V. Public Hearings Oak Park Station Request to Vacate Easements (14) 7:30 p.m. VI. New Business A. Qwest Easement Agreement (33) B. Bayport Fire Truck at City Hall (34) C. Perro Creek Pond State Storm Sewer Project Lobbying (35) D. Crack Sealing Cost Overrun (36) E. Hiring inter Rink Attendants (37) 9:22 p.m. VIII. Executive Session Labor Negotiations 9:34 p.m. IX. Adiournment &e ;algatherin at Joseph's Family Restaurant to follow P 03/03 C. General Reserve for Contingent Emplo Benefits (17) D. Kern Center Annexation Charges (18) E Forgive Loan Between the Economic Development Fund and the Capital Revolving Fund (19) F Approve Forgiving Interfand Loan Between the Central Business District and to Economic Development Fund (20) G. Minnesota College Savings Plan (21) H. Connection Charges (22) I. 2001 Water, Sanitary Sewer and Storm Sewer Rate Study (23) J. Utility Billing (Mayor's Request) (24) K. Annual Review of Conditional Use Permit for Karmann Jacks (25) L. Oak Park Station• Approval of PUD/Final Plat/Development Agreement (26) M. 2002 Bti Kling Department Fees (27) N. 2002 Building Inspection Services /Contracts (28) O. Community Development 2001 Year in Review (29) P. Autumn Hills Park Shelter Design Contest (30) Q. Washington County C.I.P. — Northbrook Blvd /Oakgreen Ave. (Mayor's Request) (31) R. Covncilmemb Attendance at Meetings (Councilrnember Request) (32) 9:00 p.m. VII. Old Business • LOCATION: RX TINE 12/07 '01 10:55 TOTAL P.03 • • • WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions D { DECEMBER 11 DEC -� 20a Workshop — Workforce Investment Board — 8:15 a.m. Update on activities during the past year. Workshop — Reallocation of 2001 Community Development Block Grant Funds Workshop — Update on Strategic Planning Process Personnel Committee — Following County Board meeting Finance Committee — 11:30 The Finance Committee will meet with the Stanton Group regarding self - insurance for health care. The Committee will also discuss the following issues: Inclusion of HRA Employees in County's Health Care Plan; Update on CIP funding plans; and Changes in allocation of interest earnings DECEMBER 18 Workshop — Court Services Department Circles Group Agenda — Comments on City of Newport Amendment to TIF District No. 2 Agenda - 2002 Salaries for elected officials and administrator 12/3/2001 • The County Board will set salaries for the commissioners, elected officials and their appointed deputies, and the county administrator. The Board will hold a 2002 Taxation Information Meeting Agenda — Final 2002 Budget The County Board will adopt the final 2002 budget. DECEMBER Agenda — Award Bid for Radio Upgrade The County Board will award a bid to upgrade the County's public safety radio system. The proceeds for the project will come from the County's recent issuance of CIP Bonds. Workshop — Transportation and Physical Development Report and discussion on condition of the security system at the Law Enforcement Center Workshop — Impact on MN Property Tax Law Changes on Payments in Lieu of Taxes County staff will report to the County Board on the impact of the new property tax laws on the payments made to the county in lieu of taxes for certain tax exempt properties such as HRA housing projects. The Board will also review other elements of the tax law changes and their effect on the Washington County tax base. JANUARY 8 Public Hearing — Transportation and Phv s_ ical Develop ment /Land Management/Land Survey The County Board will hold a public hearing to consider an amendment to the Washington County Development Code, Chapter One Administration, Planning Advisory Commission, 8.2 Commission Membership and Meetings Public Hearing — Liauor License. Civil Penalty Ordinance The Minnesota Department of Public Safety is now requiring that local units of government have a civil penalty ordinance in place for establishments who have violated the law by selling alcohol to underage persons. Failure to have a civil penalty ordinance will preclude the local unit 4 government from receiving state aide to conduct compliance checks. The Washington County • • • Sheriff's Department is developing a draft ordinance for consideration by the County Board. Workshop — Funding for CIP JANUARY 15 Public Hearing — 2002 — 2006 CIP Agenda - Legislative Priorities The County Board will approve its 2002 legislative agenda in preparation for its January 22 meeting with State Legislators Workshop with Watershed Districts and WMO's — 5:30 P.M. The County Board will host a meeting of watershed districts and WMO's to discuss future strategies in implementing the recommendations of the Water Governance Project in light of the recent Court of Appeals ruling. Meeting with Townships — 6:30 p.m. The County Board will meet with township officials to discuss the respective roles of the county and townships in planning and zoning. JANUARY 22 (TENTATIVE) Meeting with State Legislators The County Board will meet with the State legislative delegation and the County's lobbyist to review the County's legislative priorities for the 2002 Legislative Session JAN UARY /FEBRUARY 2002 Agenda- Report on County Collections Status The Departments of Financial Services, Court Administration and the County Attorney will update the Board on the status of the Collections Project that is focusing on collecting past due fines and fees owed to the County. FEBRUARY Workshop — Receive Interim Report on Problems with November 6, 2001 Elections and Options for Addressing these issues APRI 02002 Joint Meeting with Ramsey County to Review Report on Public Solid Waste Collection The County Boards of Washington and Ramsey Counties will meet to receive an update on the project to explore the possibility of public solid waste collection that is being researched by staff. MAY 28, 2002 Agenda — Commissioner Redistricting — Final Date for Completion The County Board will approve a redistricting plan for County Commissioner Districts based on 2000 Census data. The new districts will apply in the 2002 fall election. FUTURE Workshop — County Workforce Development The Human Resources Director will coordinate a workshop based on the strategic planning issue that a group has been working on concerning workforce development issues of the present and future including issues such as attraction and retention of qualified staff, workforce issues of the future and supply and demand for certain types of skilled employees BID OPENINGS Newspaper Publication for 2002 December 5, 2001, 3:00 p.m. Motor Vehicle Fuel December 10, 2001, 9:00 a.m. • • • } 2001 COMMISSIONERS' PROJECTS December IIII - Truth in Taxation Public Meeting • • Summary of Proceedings Washington County Board of Commissioners November 6, 2001 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally. Abrahamson, District 3; and Dick Stafford, District 5. Commissioner Myra Peterson, District 4 absent. Board Vice Chair Pulkrabek presided. Assessment, Taxpayer Services and Elections Approval of Resolution No. 2001 -137, repurchase of tax forfeited parcel by Elizabeth Stearns DeLeon, et al, former owner. Commissioner Reports, Comments, Ouestions The Commissioners reported on the following items: Commissioner Hedberg Visited the Forest Lake License Center for its 15 Year Anniversary; Attended an Extension meeting to discuss funding; Attended meetings of the Metropolitan Mosquito Control and the Solid Waste Management Coordinating Board; Commissioner Abrahamson: Praised the Stillwater License Center staff on their fast, friendly and efficient service; Noted that newspaper articles in St. Paul, Minneapolis and Wisconsin about too much jail space and not enough inmates, similar situation to Washington County; - Commissioner Stafford: Reported on the Forest Lake License Center's 15 Year Anniversary; Toured the lower Mississippi River with Met Council looking at long -range development possibilities; He and Commissioner Peterson will meet with Denmark Township officials; and Passed along photos of the Woodbury Library construction; Commissioner Pulkrabek reminded the viewmg audience that today is election day and the polls aril) open to 8:00 p.m. He urged everyone to vote Community Services Department Approval of the following actions: Members from various County Veterans' organizations lead the County Board in the Pledge of Allegiance; Jeff Olson, Commissioner, Minnesota Department of Veterans Affairs thanked the County Board for its past and current efforts for veterans; Proclamation in recogmtion of Veterans' Day, November 11, 2001; Reappoint Patrick Miller to the Ramsey Action Program, Inc. Board Directors to a two year term expiring December 31, 2003; Agreement for the delivery of job preparation and framing services with Hennepin County Department of Training and Employment and Assistance for programming from October 16, 2001 through June 30, 2002. Court Services Department Approval of Proclamation declaring November as Restorative Justice Month in Washington County. • • General Administration Approval of the following actions: - Appointment of Commissioner Dennis C. Hegberg as delegate and Commissioner Myra Peterson as alternate to the Annual Meeting of the Minnesota Counties Insurance Trust; - Request for an express bus route from Cottage Grove to Minneapolis delayed for one week; - Report on meeting with officials from the City of Forest Lake to discuss the possible site acquisition for a Northern Service Center; - Staff researching Board's request to possibly refund the bonds for the LEC or to consider the possibility of early bonding for some of the capital improvement projects in the CIP; The LEC was refunded once and the earliest call date for those bonds is November of 2003; Commissioner Hegberg asked that staff look at the possibility of an advance funding of the LEC and look at the cash flow for the next bond issue to take care of those capital needs; Board correspondence was received and placed on file, - Joint Board workshop with Ramsey County to discuss the status of the study on public collection of solid waste, Board workshop with County Library Board to discuss the new library facility in Woodbury and other financial matters Recorder's Office Approval of Plat of Otclupwe Trails, Stillwater Township. Transportation and Physical Develooment Approval of the following actions: - Accept conservation easement for Outlot A and Outlot B of Otchipwe Trails Plat; - Contract with TKDA, Inc. for the environmental and design services for reconstruction of Anoka County State Aid Highway 14 and Washington County State Aid Highway 8 for a cost not to exceed $437,397. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally y Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Peterson presided. Assessment, Taxpayer Services & Elections Adoption of Resolution No. 2001 -138, gambling license renewal from Lakes Area Recreation Association. Commissioner Reports — Comments — Onestions The Commissioners reported on the following issues: Commissioners Abrahamson and Pulkrabek discussed the recent school board elections and voiced the following concerns: Fewer locations to vote and little notice of where to vote, Handicapped accessibility; and Use of archaic equipment; Commissioner Stafford asked the Board to direct the Department of Assessment, Taxpayer Services and Elections to give the Board a summary and recommendation; Commissioner Stafford cleared up a misinterpretation of what was said at a recent legislative workshop regardmg school boundaries; It is not the Board's intent to try and tell school districts what schools to send kids to, it was their intent to get a housekeeping type legislation that would help the County Auditor - Treasurer's office in calculating and setting up the tax program; Commissioner Stafford asked staff to notify Denmark Township when the date for the workshop oS planning and zoning has been scheduled; Commissioner Stafford reported that the St. Paul Port Authority has approved a bond issue of $50 million to reclaim and remodel the Union Depot; Commissioner Peterson reported that the MICA legislative meeting will be in Rochester on Wednesday; Commissioner Peterson reported that the Commissioners were invited to the PLACE North Program Thanksgiving Open House on Tuesday, November 20, between 12:00 and 2:00 p.m. Community Services Department Approval of the following actions: - Local Service Unit Plan amendment for Minnesota Family Investment Program Employment Services Programs for program year operating July 1, 2001 to June 30, 2002; CY2001 supplemental award for Children's Mental Health Collaborative agreement, Contract with Partners in Community Supports to provide home and community based services for persons with developmental disabihties; Kristin Harvieux, Senor Social Worker, was recognized by the Minnesota Foster Care Association and was named Social Worker of the year. General Administration Summary of Proceedings Washington County Board of Commissioners November 13, 2001 Approval of the following actions: - Kristin Harvieux, Community Services, lead the Board in the Pledge of Allegiance; • • - Gloria Knoblauch, Lake Elmo, addressed the Board on the followmg: Favors a 4% increase in the County Budget, not 8% as proposed, What health insurance does the County have for its employees; Why are grants given to cities for environment and solid waste management; Staff will respond to Ms. Knoblauch's concerns; - County comments on the proposed establishment of Tax Increment Financing District No. 4 by the City of Forest Lake, - Update on recent meeting of the seven metropolitan counties which discussed TIF and possible legislation to replace TIF with tax abatement; Resolution No. 2001 -140 request to Metro Transit to establish an express bus route from Cottage Grove to Minneapolis, Update on homeland security meeting sponsored by Congresswoman Betty McCollum; Commissioner Peterson volunteered for the opening County roll call at the AMC Annual Conference, December 3 and 4 in downtown St Paul; Consensus to reschedule workshops with the townships to discuss planning and zoning issues and the workshop with County watershed districts from December 4, 2001 to an evemng meeting either January 15 or 22, 2002; Board correspondence was received and placed on file; - Board workshop held to discuss the 2002 budget prior to the December public hearing Human Resources Department Approval of band/gradmg recommendations of the Comparable Worth meeting: Revised job descnptions for Accountant I and Accountant II with no changes to band/grade; and approval of a new job descnption of Pnncipal Accountant with a band/grade of C4 -4 -1. Public Health and Environment Joan Sprain, Extension Education, recognized by the National Association of Extension Family and Consumer Science and was presented the Florence Hall Award. She also received the University of Minnesota Extension Service's Dean and Director Award for the Distinguished Extension Team 2001 for her Positive Parenting Team. Transportation and Physical Development Approval of the following actions: - Resolution No. 2001 -139, acquire right of way on County State Aid Highway 38; Snow removal contracts with Daily Co., Inc. for the cities of Lakeland, Lakeland Shores, St. Mary's Point, Lake St. Croix Beach and Grey Cloud Township and with Kieger Enterprises, Inc for the City of Hugo and execution of the Kieger contract; Board directed the Planning Advisory Commission to do a cursory review of the County ordinance relatmg to wireless communication facilities. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Present were Commissioners Dennis C. Hegberg, Distnct 1; Bill Pulkrabek, District 2, Wally Abrahamson, District 3; Myra Peterson, Distnct 4, and Dick Stafford, District 5 Absent none Board Chair Peterson presided. Assessment, Taxpayer Services and Elections Approval of the following actions: Amendment to the retention schedule for the Assessment, Taxpayer Services and Elections department; Assessment billing fees for 2001 and 2002; Workshop held to receive an update on the EZ -Gov system. Commissioner Reports. Comments. Ouestions The Commissioners reported on the filling items: - Commissioner Stafford presented an update on status of the East Metro Communications Board, - Commissioner Peterson reminded the Board of a Thanksgiving luncheon at PLACE 11 today from 12:00 to 2 p.m and an open house at South PLACE tomorrow from 11:00 to 1 00. Community Services Department Approval of a special project Community Services Division Manager position through December 3140 2002. General Administration Approval of the following actions. - Cari Fernandez, Stillwater Area Home School, and students lead the Board in the Pledge of Allegiance, October 23 and November 6, 2001 Board meeting minutes; - Workshops with township to discuss zoning and planning issues and the watershed districts and water management organizations scheduled for January 15, 2002 in the evening; - Readvertise for the two vacancies on the Brown's Creek Watershed District Board of Managers; Board correspondence was received and placed on file. Human Resources Department Summary of Proceedings Washington County Board of Commissioners November 20, 2001 John Bower, Meadowbrook Account Executive, presented the Minnesota Counties Insurance Trust Risk Management Report Recorder's Office Approval for plat of Nottingham Hills, West Lakeland Township. • • • Transportation and Physical Development Approval of Resolution No. 2001 -141, request funding from the Minnesota Department of Transportation through the Municipal Agreement Program for the CSAH 2 and I -35 freeway ramp lane addition, bridge restriping and median modifications. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Present were Commissioners Dennis C. Hegberg, Distract 1; Wally Abrahamson, Distract 3; Myra Peterson, Distnct 4; and Dick Stafford, District 5. Commissioner Bill Pulkrabek, Distract 2, absent. Board Chair Peterson presided. Assessment. Taxnaver Services & Elections Approval of Resolution No 2001 -142, authonzmg and pledging support for voting equipment grant application. Commissioner Reports. Comments, Ouestions The Commissioners reported on the following items: - Commissioner Hegberg informed the Board that dispatchers and some probation officers want to be part of the fireman's retirement plan through PERA; This issue came up at the end of the legislative session last year and the County opposed it; - Commissioner Peterson announced that Judy Spooner, Washington County Bulletin, is m the hospital; Board to send her a card; - Commissioner Peterson will attend an all day seminar on aging Thursday, November 29. Community Services Department Approval of the CommonBond Communities, Inc contract for financial case management services General Administration Approval of the following actions: - Tom Ferber, ATSE Division Manager, lead the Board in the Pledge of Allegiance; - November 13, 2001 Board meeting minutes approved as amended; Communications from State agencies that the Department of Finance will be conducting a moratorium on grants that have not yet been issued. Staff is watching this matter closely; Board correspondence was received and placed on file. Public Health and Environment Approval to execute a lease agreement with the City of Oakdale for the Washington County Household Hazardous Waste Facility. Transportation and Physical Development Summary of Proceedings Washington County Board of Commissioners November 27, 2001 A complete text of the Official Proceedings of the Washington County Board of Commissioners 0 available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Approval of the following actions: - Set a public hearing for December 11, 2001 at 9 00 a.m. to consider an amendment to the Washington County Development Code, Chapter One Administration, Planning Advisory Commission, 8.2 Commission Membership and Meetings; - Workshop held to discuss routing snowmobile traffic through Mahtomedi and Willernie via the shoulders of CSAH 12. • Diane Ward From. Pat Raddatz [Pat Raddatz@co washington mn us] Sent: Thursday, December 06, 2001 11 54 AM fr o: Wally Abrahamson Subject: Washington County Board Agenda - 12/11/01 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda December 11, 2001, 8.15 a m. 8.15 to 8.45 - Workshop with Washington County Workforce Investment Board Update on the Past Year *s Activities 1. 9 00 - Roll Call 9 00 - Pledge of Allegiance 2. 9.00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes The Chair reserves the right to limit an individual *s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items sp . 9 10 - Consent Calendar 4. 9.10 - Public Health and Environment A Certificate of Recognition to Dan Schoepke - Jeff Travis, Program Manager B. Waste Delivery Agreements * Judy Hunter, Senior Program Manager 5. 9.35 - Transportation and Physical Development * Dick Gauger, Project Manager A. Update on Woodbury Library /Park Project B Woodbury Library /Park Condominium & Selection of Library Park Association Directors 6. 9.55 - General Administration * Jim Schug, County Administrator A Resolution Naming the New Library in Woodbury B Update on State Budget Shortfall 7. 10:05 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting 8. Board Correspondence • 9 10:25 * Adjourn 1 10.10 30 to 11.00 - Board Workshop with Office of Administration Reallocation of Turned -Back and Unused 2001 Community Development Block Grant Funds 11. 11:00 to 11.30 - Board Workshop with Public Health and Environment Sustainable Building Design 12 12.30 - Lunch 13 1:00 to 1.30 - Board Workshop with Office of Administration Strategic Planning Process ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Meeting Notices Reminder. No Board Meeting on December 25, 2001 or January 1, 2002 * Holidays December 11 - Finance Committee Meeting 11.30 a.m., Washington County Government Center December 11 - Personnel Committee Meeting 2 00 p m., Washington County Government Center December 11 - Mental Health Advisory Council 4.00 p m , Washington County Government Center December 11 10 30 a m., December 12 10 30 am, December 12 * Metronet 12 00 p m., 1619 Dayton - Planning Advisory Commission Washington County Government Center - Regional Solid Waste Management Coordinating Board 2099 University Avenue West * St. Paul December 12 * MICA 2 00 p.m., Kelly Inn * St Paul Avenue * St. Paul December 12 - Rush Line Corridor Task Force 3 30 p.m., White Bear Lake City Hall December 13 - Community Services Advisory Committee 8.00 a.m., Lake Elmo Inn * Lake Elmo December 13 - EMS Radio Communications Board 9.30 a m , 60 East Marine * South St. Paul December 13 - Metro TAB 12 30 p m , 230 East 5th St , Mears Park Centre * St Paul * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar * December 11, 2001 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. The following items are presented for Board approval /adoption: Administration A Approval of revisions to the Washington County Data Practices Manual, Policy #1300. Assessment, Taxpayer Services and Elections 2 • • B Approval of off /on sale and Sunday liquor license and off sale 3 2 percent malt liquor license for Meister *s Bar & Grill of Scandia, Inc Transportation and Physical Development 1, . Approval to adopt the Parks Division amended Commercial Use Policy, and approval of the proposed 2002 parks fees and charges D Approval and execution of contract with Rumpca Excavating, Inc. in the amount of $34,896 for slope repairs on CSAH 16. Pat Raddatz, Administrative Assistant Washington County Phone (651) 430 -6014 e -mail pat raddatz@co washington.mn us 3 Diane Ward From: Pat Raddatz [Pat Raddatz@co washington mn us] Sent: Thursday, December 13, 2001 1 27 PM To: Wally Abrahamson Subject: Washington County Board Agenda - 12/18/01 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda December 18, 2001, 3-30 p.m. 3-30 to 4 00 - Board Workshop with Court Services Community Circles 1 4:30 - Roll Call 4.30 - Pledge of Allegiance 2 4:30 - Comments from the Public 3. 4 40 - Consent Calendar 4 4.40 - Transportation and Physical Development * Don Wisniewski, Director Woodbury Library Contract with R. Richard Gauger for Professional Project Mgmt 5 4.45 - Community Services * Dan Papin, Director Redesigning Community Long -term Care in Washington County 6 5 00 - General Administration * Jim Schug, County Administrator A. 2002 Salaries for County Sheriff and County Attorney and Their Assistants B. 2002 Salary for County Administrator C. 2002 County Commissioners* Salaries, Expenses and Benefits 7 5.25 - Commissioner Reports * Comments * Questions 8. Board Correspondence 9 5:35 - Recess 10. 5.35 to 6:00 - Board Workshop with Office of Administration 1 Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes The Chair reserves the right to limit an individual *s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time Any action necessary because of discussion will be scheduled for a future board meeting County Commissioner Committee Assignments for 2002 7:00 - County Board Reconvenes 11. 7 00 - 2002 Taxation Information Meeting T he Board Will Take Comments on the Proposed 2002 Budget 12 General Administration * Jim Schug, County Administrator Adoption of 2002 Budget, Tax Levies for 2002, and HRA Levy for 2002 13. Adjourn ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Meeting Notices Reminder. No Board Meeting on December 25, 2001 or January 1, 2002 * Holidays December 17 * Library Board 6.30 p m., American Legion Hall * Forest Lake December 18 - Library Board Interview 3 p m , Washington County Government Center December 18 - HRA Board Meeting 3.30 p m , 1584 Hadley Avenue North * Oakdale City Hall December 18 - Finance /Personnel Committee 4 00 p m , Washington County Government Center December 18 - LRT Joint Powers Board 5.00 p.m., Ferns, Selby Avenue * St. Paul 19 - Mosquito Control Committee e rcember 00 a m., 2099 University Avenue West * St. Paul December 19 - Transportation Advisory Board 2.00 p m , 230 East 5th St , Mears Park Centre * St. Paul December 20 - Workforce Investment Board 8 30 a m , Washington County Government Center December 20 - Community Corrections Advisory Board 7:30 a m , Lake Elmo Inn * Lake Elmo December 20 - Parks & Open Space 6.30 p m., St Croix Bluffs Regional Park * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar * December 18, 2001 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. The following items are presented for Board approval /adoption Administration A Approval of appointments /reappointments to Advisory Committees for 2002. B. Approval of agreement with Ramsey County Housing and Redevelopment Authority for administration of Washington County *s HOME Investment Partnership program C. Approval of the County comments on the Proposed amendment of Tax Increment Financing 2 District No 2 by the City of Newport. Community Services D Approval of the contract between Community Services and Oak Ridge Place to provide assisted living plus services to eligible Washington County residents. E. Approval of the 2001 contract with Mains *1 Services, Inc to provide home and communit based services for persons with developmental disabilities. F Approval of the 2002 -2003 contract with Human Services, Inc. for primary outpatient chemical dependency treatment. G Approval of 2002 -2003 contract with Haven Chemical Systems, LLC, dba The Haven in Woodbury, for primary outpatient chemical dependency treatment H Approval of the 2002 -2003 contract with Fairview Healthcare Services, dba Fairview Recovery Services, for primary outpatient chemical dependency treatment for adolescents and adults I. Approval of the 2002 -2003 contract with Avalon Programs, LLC, for primary outpatient chemical treatment for adults J. Approval of the 2002 -2003 contract with We Care Counseling, Inc., for primary outpatient chemical dependency treatment. K Approval of the 2002 -2003 contract with Burkwood, Inc. for inpatient, halfway house, and extended care chemical dependency treatment for adults L Approval of the 2002 -2003 contract with On- Belay, Inc for primary outpatient chemical dependency treatment for adolescents. M. Approval of the 2002 -2003 contract with Kinnic Falls, Inc. for halfway house chemical dependency treatment for adults. N Approval of the 2002 -2003 contract with Cedar Ridge, Inc. 0. Approval of the contract between Community Services and Elder Haven Homes to provide assisted living plus services and respite care to eligible Washington County residents. P Approval of the contract between Community Services and New Perspective of Minnesota, Inc. to provide assisted living plus services and respite care to eligible Washington County residents Q. Approval of child foster care daily basic maintenance, initial clothing allowance and Difficulty of Care (DOC) rate for 2002. Court Services R. Approval of renewal of ongoing Juvenile Accountability Incentive Block Grant. Human Resources S Board approval to amend the Flexible Benefits Plan effective January 1, 2002. T Approval to create and substitute a supervisory position of Deputy Director of the Department of Human Resources for the vacancy of an Administrative Aide I position. U. Approval to continue a Special Project Office Technician II position in Community Services through December 31, 2002, to assist in medical assistance programs. Public Health & Environment V. Approval of contract amendment between the Minnesota Pollution Control Agency and • Washington County for the operation of a Household Hazardous Waste Management program W. Approval and execution of an agreement between Xcel Energy and Washington County for 3 • • collection of fluorescent lamps Sheriff X. Approval of Snowmobile Safety Enforcement Grant Agreement and resolution Il k Approval of Radio Antenna Site Lease Agreement with the City of Stillwater Z. Set a public hearing date for January 8, 2002, at 9:30 a.m. for an ordinance relating to alcohol licensing and enforcement AA Approval of revisions to Washington County Data Practices Manual, Policy 1300, Appendix A (Fee Schedule) Transportation and Physical Development BB Approval and execution of Joint Powers Agreement with the Minnesota Department of Transportation and the City of Mahtomedi CC Approval of commercial use fee schedule for the Historic Courthouse and the 2003 rental fees for clients DD. Approval of bid for supply of motor vehicle fuel for 2002 to Kath Brothers Fuel Oil Company, the lowest responsible bidder. EE. Approval and execution of contract with Westwood Professional Services, Inc for professional engineering services. FF Approval and execution of contract with Real Estate Appraisal Advisors for provision of valuations on five properties along CSAH 38. GG Approval and execution of contract for refuse pick -up at County facilities to the lowest responsible bidder, Tennis Sanitation HH Approval and execution of contract with Harris Air Systems for mechanical services to S provide a new make -up air handler and ductwork at the Government Center. II Approval and execution of contract amendment to Contract No. 1160 with Clean Sweep, Inc. for snow removal services at County facilities Pat Raddatz, Administrative Assistant Washington County Phone (651) 430 -6014 e -mail: pat.raddatz @co washington.mn us 4