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Home My WebLink About2001-12-04 CC Packet . REGULAR MEETING RECESSED MEETING AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-27 Council Chambers, 216 North Fourth Street December 4, 2001 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. ~ ') CALL TO ORDER ROLL CALL OTHER BUSINESS STAFF REPORTS 1 Police Chief 2 Fire Chief '~_. .-" <\of c '~ 7 City Attorney 8 City Administrator 3 City Clerk 4 Director of Admin 5 Community Dev. Director 6 City Englneer/PWD ~j '-, Possible Recess to Executive Session to discuss labor relations issues , t , CALL TO ORDER 7:00 P.M. AGENDA ~f ROLL CALL 1{' .l.PPROVAL OF MINUTES - Approval of November 2? 2001 Regular Meeting minutes ~ETlTIONS, INDIVIDUALS, DELEGATIONS & COMMl:NDATIONS ,. .' OPEN FORUM -: ..: The Open Forum IS a portion of the CoUJlQIt meeting to address Council on subjects which are not a part of the meeting agenda The CouncllJmly ~~ a.~ion or reply at the time of the statement or may give direction to staff regarding Investigation of the ( erns expressed ...- - CONSENT AGENDA* ~ -:' 1. Resolution 2001-234@PIf'E.~b~~rPayment of Bills 2 Request to carry over 2001 C~ltal Outlay money Into 2002 Capital Outlay - Library 3 Request to carry.cr. 200.1 Capital Outlay money Into 2002 Capital Outlay - Engineering/Public Works 4 Resolution 20j;1-23~&1Pvlng membership contract With SouthwestlWest Central Services cooperatlv~r 5. Approval 0 ~m1l/ra~n-Sale Liquor License - Valley Chamber Chorale - December 7,8,9,2001 6 Resolution Octf.236, adopting Delinquent Sewer Charges Local Improvement No 00001 7 Resol~tJon)00112i'7, adopting Delinquent Garbage Bill Charges Local Improvement No 00002 8 ResoliJl:io~Qo-1-238, approving Fire Alarm Test & Inspection Contract 9. ResolUtion 2001-239, approving 2002 City Contribution toward health insurance premiums for benefits-"Igible exempt employees 10. Approving Name Change on 3.2 Liquor and Tobacco Licenses for Cub Foods 11. Purchase of web and email filter software 12. Resolution 2001-240, amending agreement for municipal redevelopment between the City Of . Stillwater and Mainstream Development Partnership to include additional parcel ~UBLlC HEARINGS 1 Case No. V/01-41 ThiS IS the date and time for the public to conSider a request to conSider a to conSider an appeal of the Planning Commission's deCISion from John Hoeschler, representing Elayne Alple, for a variance to the rear yard setback (25 feet required. 0 feet requested) for the 2 constructton on a single family residence at 1511 North Main Street In the RB, Two Family Resldenttal Dlstnct and the Bluffland/Shoreland District All persons wishing to be heard with reference to this request will be heard at this meeting Notice of the hearing was pubhshed In the Stillwater Gazette on November 21, 2001, and nottces mailed to affected property owners Case No. SUB/01-54. This IS the date and ttme for the pubhc to consider a request to conSider a tea. consider a request from Timothy J Freeman, representing Clark and Adam Nyberg for a ... resubdlvlslon of eXisting 6 lots Into 4 lots of 12,436 49 square feet each at 702 St CroIx Avenue West In the RB, Two Family Resldenttal District All persons wishing to be heard with reference to this request will be heard at this meettng Nottce of the hearing was pubhsheq 'IQ th~ Sttllwater Gazette on November 23,2001, and nottces mailed to affected property owne~.. (Resolution) Case No. ZAT/01-02 This IS the date and ttme for the pubhc to conSider a req.Jht to consider a request from City of Sttllwater for an amendment of Fence Ordinance and SUPQI~ental Regulattons Regulating the Location and Height of Fences In ReSidential Dlstri~s All persons wishing to be heard with reference to this request will be heard at thiS meettng~...: Notice of the hearing was pubhshed In the Stillwater Gazette on November 23, 2001, ~Iidrnottces mailed to affected property owners .... 'Ilo.', 3 UNFINISHED BUSINESS ~ ~ 1 2002 Budget & Tax Levy (3 Resolutions) 2 Industrial Park Llghttng Feaslblhty Report - Curve Crest Bo.ulev~ (Project 2000-13) (Resolutton) NEW BUSINESS .., . : 1 Approval of transfer of hquor hcense for Cutters Pub &~~rub fro~ St CroIx Boat and Packet Company to Cutters Pub & Grub Ltd (Resolution) '" " 2 Approval of transfer of hquor hcense for Lowell Inn f{om Semper Lowell Associates to St CroIx Boat & Packet Company (Resolution) -1~ 3 Approval of Forestry Consultant contract (Resolution)' 4 Request by Veterans Memorial Committee to repla~nd add new Sidewalk around Veterans Memorial 5 POSSible first reading of Ordinance 916, ~n ordH,ance amending the Stillwater Code by adopting the . 1998 Minnesota State BUilding Code .-.. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) ,I" ~ V COMMUNICATIONS/REQUESTS "ttl f .".'<r' ~q . - -~, STAFF REPORTS (continued) ~ " ADJOURNMENT - Executiv~ssi'6n to discuss labor relations issues * All Items hsted unde/thtro~t agenda are conSidered to be routine by the City Council and Will be enacted by one motto!). There Will be no separate discussion on these Items unless a Council Member or cItizen so requ~ts,' whl~ event, the Items Will be removed from the consent agenda and conSidered separately ,;:..l& ~'\ ,,,,,.v~ . COUNCil REQUEST ITEMS , I:; . ~ . 2 4EGULAR MEETING RECESSED MEETING AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-27 Council Chambers, 216 North Fourth Street December 4, 2001 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS STAFF REPORTS 1 Police Chief 2 Fire Chief 3 City Clerk 4 Director of Admin 5 Community Dev Director 6 City Englneer/PWD 7. City Attorney 8 City Administrator 7:00 P.M. AGENDA CALL TO ORDER , <It , ROLL CALL APPROVAL OF MINUTES - Approval of November 21\<<?lll\1.Regular Meeting minutes ..ro.: ~ ~ PETITIONS, INDIVIDUALS, DELEGATIONS & eOMM~DATIONS .PEN FORUM - f The Open Forum IS a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda The Council ma,- take action or reply at the time of the statement or may give direction to staff regarding Investigation of the concerns expressed ~....... CONSENT AGENDA* '-',:..- 1 Resolution 2001-234, Dlrectipg' Payment of Bills 2 Request to carry over 2001 Capital Outlay money Into 2002 Capital Outlay - Library 3 Request to carry over 2001 Capital Outlay money Into 2002 Capital Outlay - Engineering/Public Works 4 Resolution 2001-235, Approving membership contract with SouthwestlWest Central Services Cooperatives 5 Approval of Temporary On-Sale liquor License - Valley Chamber Chorale - December 7, 8, 9, 2001 6 Resolution 2001-236, Adopting Delinquent Sewer Charges Local Improvement No 00001 7 Resolution 2001-237, Adopting Delinquent Garbage Bill Charges Local Improvement No 00002 8 Resolution 2001-238, Approving Fire Alarm Test & Inspection Contract -2 PUBLIC HEARINGS 1 Case No V/01-41 This IS the date and time for the public to conSider a request to conSider a to conSider an appeal of the Planning Commission's decIsion from John Hoeschler, representing Elayne Alple, for a variance to the rear yard setback (25 feet required, 0 feet requested) for the construction on a single family residence at 1511 North Main Street In the RB, Two Family Residential District and the Bluffland/Shoreland Dlstnct All persons Wishing to be heard With reference to this request Will be heard at this meeting Notice of the hearing was published In the Stillwater Gazette on November 21,2001, and notices mailed to affected property owners Case No ZAT/01-02 This is the date and time for the public to conSider a request to conSider a request from City of Stillwater for an amendment of Fence Ordinance and Supplemental Regulations Regulating the Location and Height of Fences In ReSidential Dlstncts All persons Wishing to be heard With reference to this request Will be heard at this meeting Notice of the hearing was published In the Stillwater Gazette on November 23,2001, and notices mailed to affected property owners 3 Case No SUB/01-54 This IS the date and tIme for the public to consider a request to consider a to consider a request from Timothy J Freeman, representing Clark and Adam Nyberg for a . resubd,vlslon of eXisting 6 lots Into 4 lots of 12,436 49 square feet each at 702 St CroIx Avenue West In the RB, Two Family Residential District All persons Wishing to be heard With reference to thIs request Will be heard at this meetrng NotIce of the hearing was published In the Stillwater Gazette on November 23, 2001, and notices mailed to affected property owners (Resolution) UNFINISHED BUSINESS 1 2002 Budget & Tax Levy (3 Resolutrons) 2 Industrial Park Lighting Feasibility Report - Curve Crest Boulevard (Project 2000-13) (Resolution) NEW BUSINESS 1 Approval of transfer of hquor license for Cutters Pub & Grub from St CroIx Boat and Packet Company to Cutters Pub & Grub Ltd (Resolution) 2 Approval of transfer of hquor license for Lowell Inn from Semper Lowell ASSOCiates to St CroIx Boat & Packet Company (Resolution) 3 Approval of Forestry Consultant contract (ResolutIon) 4 Request by Veterans MemOrial Committee to replace and add new Sidewalk around Veterans MemOrial 5 Possible first reading of Ordinance 916, an ordinance amending the Stillwater Code by adopting the 1998 Minnesota State BUilding Code PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) '~ ADJOURNMENT - Executive Session to discuss labor relations issues * All Items hsted under the consent agenda arff-consldered to be routine by the City CounCil and Will be enacted by one motion There wiJl be p9 separate diSCUSSion on these Items unless a CounCil Member or citizen so requests, In which event, the items Will be removed from the consent agenda and considered separately . 2 . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-26 November 20, 2001 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble Present Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Absent None Also present City Administrator Knesel City Attorney Magnuson Fire Chief Kallestad Community Development Director Russell City Engineer Eckles Director of Administration Kadln City Clerk Ward Press Julie Kink, Couner Mark Brouwer, Gazette APPROVAL OF MINUTES Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt to approve the minutes of November 6, 2001 Regular and Executive Session minutes with the correction of Councllmember Bealka as a member of the committee reviewing proposals for the Terrltonal Prison (Page 1 of the November 6,2001 minutes) and the November 17, 2001 Special Meeting minutes Allin favor CONSENT AGENDA Motion by Counctlmember Bealka, seconded by Councllmember Rheinberger to approve the Consent Agenda Allin favor Resolution 2001-234, directing payment of bills Approval of sale of bullet proof vest Approval to purchase new laptop computer - Police Department Resolution 2001-235, revoking state aid street Request to release funds from capital budget - Library Resolution 2001-236, amending Section 3-6 Appoint and Placement of Relatives of the Personnel Policy Resolution 2001-237, Approving Minnesota Premises Permit for gambling for EKS, Inc, DBA Harbor Bar, 517 North Owens, Stillwater, MN Approval of Bailey Construction to Install picnic shelter In Legends Park City Council Meeting No 01-26 November 20, 2001 ' PUBLIC HEARINGS Case No SUPNIDRl01-50 The IS the date and time for the pubhc to consider an appeal Of. the Heritaoe Preservation Commissions decIsion on a reauest from James Lammers of Eckbero. Lammers. Bnoos. Wolff & Vlerhno. representlno St CrOIx Boat and Packet Co . for a modification to approved plans Includlno a SpeCial Use Permit. Vanance and Deslon Review for the St Croix Boat and Packet Co . ticket office located south of the Main Street ParklnO Lot (525 South Main Street) In the CBD. Central Business Distnct Community Development Director Russell reviewed the appeal of the Hentage preservation Commission's decIsion on a request by the St CroiX Boat and Packet Company for the modification to approved plans including a SpeCial Use Permit, Vanance, and Design Review for the company's ticket office located at 525 South Main Street In the CDB, Central Business Dlstnct This design change IS different from what was approved by the Hentage Preservation Commission and this request IS an after the affect request because the Window are already In place Mayor Kimble opened the public heanng Mr James Lammers of Eckberg, Lammers, Bnggs, Wolff & Vierling, representing St CroIx Boat and Packet Company, stated they are requesting approval of a minor deSign adjustment to the bUilding being constructed by St CroiX Boat & Packet He stated that the Windows In question are the two larger Windows on the second floor on the east Side of the building Mr Lammers stated that he has not been Involved in the pnor meetings and have not attended them and that what he IS telling the Mayor and Council has be. from what he has been told and reViewed In records He stated that In May of 2000 there was a deSign submittal to the HPC and that submittal shows 3 X 6 Windows, which are the windows In question, which were submitted to the HPC In May of 2000 He stated that there was a permit submittal dated March 1, 2001 which showed five 2 X 6 windows He stated It was hiS understanding that this submittal did not go before a meeting or hearing, but was prepared and submitted by the architect and approved. He stated that the 2 X 6 windows as opposed to the 3 X 6 windows were not a reqUirement of the HPC, but during the process of the bUilding the architect placed 2 X 6 Windows Instead of the 3 X 6 windows He stated that hiS clients did not realize that these windows were being reduced at the time of submittal and did not realize that fact until the construction was in process There was a subsequent meeting with the HPC to diSCUSS other Issues with the Windows on the north and south Side of the building and other features, but not the Windows on the east Side He stated that hiS clients when the windows were put in they realized the Windows were 2 X 6 Instead of 3 X 6 and they were not acceptable so because of Impending winter approaching and felt they couldn't wait another month to go through the process hiS clients authonzed the contractor to place the two 3 X 6 Windows Mr Lammers stated that Sue Fitzgerald requested square foot calculations from the architect today He stated that the square footage for the Installed windows are 71 66 and the square footage for the windows submitted In the permit draWing were 64 45 square feet so the difference of 7 1 square feet of windows is what IS being discussed He stated that hiS clients came back to the HPC . Page 2 of 12 ~ City Council Meeting No 01-26 November 20, 2001 . after the fact and after the project was red-tagged and the HPC did not approve the adding of the two 3 X 6 windows He stated that It was his understanding that the HPC did not approve because of a design aspect He stated that the design charactenstlcs are similar on the east to the windows on the north He stated that his clients consider this more Important than a design Issue He stated that these windows perform a very necessary function because It IS replacing a bUilding that was on the docks In the heart of their operation and now the bUilding IS setback and the docks have been moved to be nght In front of these windows to keep reasonable vIsibility of their operation of the docks and boats and feel they do not achieve that with 2 X 6 Windows He stated that It could be reasonably argued that the adding of the two 3 X 6 Windows to the east Side of the bUilding IS not detnmental to the hlstoncal aspect of downtown . Mr Howard Lieberman, Hentage Preservation Commission Chair, stated that the commission appreciates what Mr Anderson and the boat company bnng to Stillwater and It IS not In anyway prefaced by any bad feelings the commission might have toward the company, the boats or individuals Involved He stated that the concern of the commission IS the process The Hentage Preservation Commission IS charged with working In a non-adversanal manner with either new members or long standing members of the community who want to put or modify businesses In downtown HPC's job to use the design gUidelines and apply them In an equal and even-handed manner and make certain that what IS deCided at the meetings IS between the parties Will actually be part of the finished product He stated that the commiSSion has come out of meetings and gone to see a completed project and It has not been completed as deCided upon or agreed to at the meeting He stated that when the Issue came before the commission with Mark Salay as the architect, which they have a good relationship with, and came to an agreement on what the project would look like upon completion He stated the commiSSion approved five 3 X 6 equally spaced windows on the east Side He stated that when the smaller windows with the addition of the two larger Windows because of a VISibility Issue with Mr Anderson, we questioned as to why what was agreed to at the HPC meeting not completed He stated that he IS not saYing that two extra Windows could make or break a project, but that what was agreed upon was not completed He also stated that he would have a very difficult time saYing to the next person that comes before the commission that they need to follow the design gUidelines because that IS the way It IS done and then that person can say that according to their research It is not true He stated that whether the windows work or do not work IS not relevant, what IS relevant to him is process He stated that he does not believe the process was adequately followed, and he thought everyone who comes before the commission should follow the same process Mayor Kimble asked Mr Lieberman if In terms of the project and what was seemed to be an atheistically pleaSing project from the nver would It matter If one or two larger Windows were placed so It would have balance according to the HPC He asked if there IS a level of compromise that could be made to gain the symmetry of the Windows. Mr Lieberman stated that he could not speak for the commiSSion, but that the symmetry would make It more acceptable to him and the members He stated that symmetry IS . Page 3 of 12 City Council Meeting No 01-26 November 20,2001 " not the answer to all He stated that what looks good to one person might not look good to another. He stated that he could recommend to the commission a reasonable compromise would be acceptable . Mayor Kimble stated If Council came to some compromise on this Issue would this be acceptable to the commission Mr Lieberman stated he would not disagree that symmetry would be an acceptable compromise. Councllmember Zoller stated that he had a great deal of respect for the Heritage Preservation Commission and that he can not recall any appeals from HPC decIsions coming before Council He stated that he was prepared to agree with the HPC 100%, but now It appears that It IS not a matter of looks but the commission is more upset that process was not followed Mr Lieberman stated he and the commission IS reluctant to substitute our own design Ideas for those who are professionals that come before the commiSSion, the commission's mission IS to take the design gUidelines and apply them In a non- adversarlal way He stated that every once In a while the commiSSion bumps up against a Situation where mutuality IS not easy to come by He stated that It IS Important that whatever the result IS one that follows procedure and rules. He stated his biggest concern IS procedure and that It be done the proper way Councllmember Rhelnberger stated that the Windows Issue exceeds the commission'. jUrisdiction He stated the real test IS substantial compliance versus strict compliance He stated that the commission's question to a proposal should be IS this project detrimental to the historical district, a substantial compliance test He stated that this Window issue IS a dlmlmmus exception. He stated that thiS structure fits the historical district Criteria Mr Lieberman stated what may be dlmlnimus to one person, may not be dlminimus to another He also stated that he IS not disagreeing with the deSign Criteria, but that In any Situation people agree as part of a procedure to do A, B, C Then bUilding permits are Issued based on the Signing off plans and when constructed It does not follow those plans there IS a Violation It IS the purpose of the commission to Insure what is agreed upon at the commission level IS carned through the project being bUilt He stated that the issue here is that process needs to be followed Councllmember Milbrandt asked for clarification the difference between the draWings and what was approved. Mr Lieberman stated that the five 3 X 6 Windows were approved and agreed to Councllmember Milbrandt stated that It was clearly agreed to by both parties, but when It came to construction, a change was made He stated why not go back to the original . Page 4 of 12 ~ City Council Meeting No 01-26 November 20, 2001 3 X 6 windows In and that he understands a cost may be Involved here, but that IS a price for not following procedures . Mr Vincent Anderson, 1815 Hillside Court, Lakeland Township, stated that thiS IS not an Issue If we like a bUilding bUilt between the railroad tracks and the highway, or the looks of the bUilding that mimiCS the elevator with the metal side, It Isn't an Issue of window sizes or the total of windows and he doesn't feel It IS appropriate to redesign the bUilding by Council The Issue IS process and rules He stated that he understands that there was a deSign proposed, discussed, modified, agreed to, permits Issued and gOing against those rules and the appellant taking It upon themselves to make a change In construction without notifying HPC, the City or anyone else He stated that It looks like they waited to be caught and after the fact IS trying to negotiate a change He stated he agreed with the HPC It IS not the deSign but the follOWing of process and rules He also stated that Council should get the two parties to agree on It and follow the rules or you are sending a message to applicants, constituents, and staff that they do not have to worry about It you can pull a permit and bUild whatever you want Mayor Kimble stated that the appeal IS up to Council and come up With a solution that Will not offend the bUSinesses and the Heritage Preservation Commission . Mr Lammers stated that thiS is not a problem between the applicant and the HPC, but rather that It has been a commUnication problem between Mr Anderson and hiS architect He stated that when It was approved by HPC was five 3 X 6 Windows, but unfortunately the plans that were submitted contained 2 X 6 Windows, but Mr Anderson told him that he didn't know thiS, but that as soon as he saw thiS It was not gOIng to function It was not something that the HPC was requIring It was something that the architect did and was a communication problem He stated that the applicant understands the process and unfortunately It was bad timing and If It were the middle of summer, we could have probably gotten It resolved through HPC He stated in response to the suggestion of compromise regarding the Windows that the main office area IS where the two bigger Windows and three smaller windows are located At thiS pOInt, It would not be practicable to place larger Windows because It serves a kitchen area and a small office. He stated that they are open to a compromise solution Mayor Kimble stated that the extra Windows were a suggestion. He stated that hiS view IS that symmetry seems very Important and he sees It throughout the community in commercial and reSidential as well He also stated that he could see Councllmember Rhelnberger's point on the Window Issue being dlmlnlmus as well because the construction of the bUilding has not changed The Mayor closed the public hearing . Page 5 of 12 City Council Meeting No 01-26 November 20, 2001 ~ Councllmember Bealka stated he did not believe that the applicant or the architect deliberately tned to circumvent the HPC He felt It was a miscommUnication He also stated that It would not be cost effective and create an undo hardship to require the . windows to be reinstalled He stated that Mr Lieberman IS concerned with the following of process In the future He stated that he liked the contrast of the windows Councllmember Rhelnberger stated that the safety Issues are a valid concern and that HPC has substantially reviewed the project and found the project, In general, to meet HPC gUidelines Mr Lieberman stated he would be comfortable with a statement from all parties acting In good faith and that thiS Issues was a result of miscommunication and not an intentional result of disregard of the process. Mayor Kimble asked Mr Lammers If It was safe to say that there was no Intent, on the part of the appellant, to disregard the process Mr Lammers stated that would be correct and as stated earlier It was the appellant's understanding that 3 X 6 windows were gOing to be Installed, but there was a misunderstanding with the architect Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka that It would appear that the nature of thiS appeal was due to miSCOmmUniCation and there was no Intent on anyone's part to disregard the process and to grant the appeal by appellants and the project can continue . Ayes Councllmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Senator Michelle Bachmann Senator Bachmann prOVided Council with a review of the last and upcoming legislative session review She also stated that she would be willing to meet with Council to hear concerns for the upcoming session Senator Bachmann paid a tnbute and thanked NIle Knesel for prOViding her information and stated that he would be missed as City Administrator She also thanked the police department for their work during the flood and the engineering department for the construction of the dike. She asked If there was any trouble on collecting the FEMA funds City Administrator Knesel stated that the funds are slower In coming than has been In the past . Page 6 of 12 . . . City Council Meeting No 01-26 November 20, 2001 Senator Bachmann stated that they are slower but they will be disbursed Senator Bachmann reviewed the bonding Issues that will come before the legislature and that she will be carrying the bonding request for the levee project The Capital Investment Committee will be making a tour through Stillwater within the next few weeks to see what the needs are. Senator Bachmann stated that she has met with the neighborhood on the South HIli regarding the Highway 36 parkway and hoped that It comes to frUition She proVided Information on her contact with Governor McCallum and representatives from Wisconsin She stated that the mitigation could not be raised locally, It will have to come from the federal level Councllmember Rhelnberger asked Senator Bachmann If she would be willing to obtain special funding for the North Hili project Senator Bachmann stated that she would be willing to meet with the City Engineer to get updated on the North HIli project and try to get this Item on the tour with the Capital Investment Committee Councllmember Milbrandt asked If the mitigation clause IS the lynch pin of the bndge Issue Senator Bachman stated that the mitigation clause and Highway 36 Issues are obstacles but felt these Issues could be dealt with Mayor Kimble thanked Senator Bachmann for proViding assistance In the bndge Issue and updating the Council on legislative Issues Mayor Kimble recessed the meeting at 8 15 P m Mayor Kimble reconvened the meeting at 8 25 P m UNFINISHED BUSINESS Review and Approval of Emplovment Aoreement for New City Administrator Mayor Kimble stated that after an extensive and thorough interview process and faced with a difficult decIsion the Council has chosen Mr. Larry Hansen to take the place of Nile Kriesel as City Administrator who Will retire In January He also stated that Mr Hansen IS presently an administrator for Stewartvllle, Minnesota and he has accepted and signed the employment agreement Mr Hansen Will be starting on January 14, 2001 Page 7 of 12 City Council Meeting No 01-26 November 20, 2001 Motion by Councllmember Bealka, seconded by Councllmember Milbrandt adopting Resolution 2001-238, resolution approving employment agreement with Larry Hansen for C~ Administrator . Ayes Councllmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Mayor Kimble also recognized the other candidates for the posItion and that the candidates were very qualified and that It was a difficult decIsion He thanked the candidates for applYing and gOing through the process Annual Water Quality Report on Area Lakes Public Works Director Eckles reviewed the 2000 water quality report of area lakes prepared by the Metropolitan Council He stated that Lily Lake has pretty much stayed constant He stated the City has taken actions to Improve the Lily Lake water quality Mr Eckles stated that Long Lake's water quality Issues could be attributed to being a long and shallow lake ThiS has been the grade for the last few years The City has done some Improvements to try to Improve the water quality of Long Lake through storm water projects and pondlng areas In the area Mr Eckles stated that he received many calls concerning the water quality of McKuslck Lake, but thiS lake received a Grade B and has the best water quality of the three lakes studied In Stillwater Mr Eckles recommended continued mOnitoring of the lakes . Councllmember Rheinberger asked what could be done to Improve the lakes Mr Eckles stated that that the City IS dOing Improvements to Improve the quality of the lakes, but due to budget constraints the City IS only able to do a little bit at a time He also stated that It would not be a qUick fix that It Will Improve over time Councllmember Zoller asked If phosphorous IS a problem for the lakes and are the readings one day readings Mr Eckles stated that uSing low phosphorous fertilizers as required by the City'S fertilizer ordinance Will help the lakes water quality He stated that the readings are one-day readings and need to be averaged over time Councllmember Zoller expressed that the residents need to watch the phosphorous levels In the fertilizer they use DISCUSSion of Lona Lake Hlah Water Conditions Public Works Director Eckles stated that thiS Issue was brought to the Brown's Creek Watershed District by Mr Lee Miller a resident on Long Lake He reviewed and . Page 8 of 12 City Council Meeting No 01-26 November 20,2001 . provided a history of work done In the 1970s to try to alleviate the high water problems causing potential flooding to some long lake residents Mr Eckles stated that as part of the AUAR study a possible solution was proposed to be completed would be the channel excavation and pipe replace underneath 72nd Street He stated that when this option was proposed to the DNR It was denied, but they would like to see It constructed after the diVISion system was constructed He stated that because of the problems that some of the residents have now he recommended working with BCWD and the DNR for approval Mr. Eckles stated that these Improvements would eliminate beaver activities, remove silt from the channels and Increase the capacity of the pipes under 72nd Street These steps would all result In the lake level being controlled at an elevation much closer to 889 The level control structure at County Road 12 would be left In place until such time the City completes the down stream trout stream diverSion projects Improvements He also stated that leaVing the control in place means we may not have complete 100-year protection for homes along the lake However, we would dramatically reduce the risk of flooding to these homes Mr Eckles stated there would be some neighborhood resistance to this solution because It would reduce the normal water level of the lake by about a foot to a foot and a half Since this IS a shallow lake, this could have significant Impact on some property owners . Mr Eckles stated that the cost IS estimated to be $200,000-$400,000. The storm water Impact fees charged to developers and perhaps some assistance from BCWD and Oak Park Heights would fund the cost of such a project Unfortunately, that this project IS not on a high priOrity on the district's list, but may be willing to assist the City In getting DNR approval to proceed With the project Mr Eckles reviewed current operations to alleVIate the beaver dams, but the whole system IS Inadequate and plugged up It IS a constant maintenance problem for the City and the reSidents Councllmember Rhelnberger stated he wanted staff to move ahead and work With the DNR Councllmember MIlbrandt asked about hIring Bonestroo. Mr Eckles stated that Bonestroo already have the model and plans prepared which would be updated He stated that most of the engineering could be done In-house or uSing the liberty Developer's engineer who did some of the work for us, approximately $5,000 to get the modeling or check the deSign Motion by Counctlmember Zoller, seconded by Councllmember Rhelnberger directing staff to work With Brown's Creek Watershed DiStriCt, the DNR and hire Bonestroo to continue work on thiS project All In favor . Page 9 of 12 City Council Meeting No 01-26 November 20, 2001 Quarterly report on En!::uneenna prolects . Public Works Director Eckles reviewed the Englneenng Department's quarterly report Councllmember Milbrandt suggested that this Item and pnontles be discussed at a workshop meeting. City Administrator Knesel stated that this might be an Item to discuss once Mr Hansen IS here Second readlna of Ordinance No 915. amendlna the Stillwater Code Chapter 31. SubdivIsion 5 ~2 Entitled ZOnlna Maps and Boundanes by Amendlna "The ZOnlna Map of the City" to rezone property Within the Aancultural Preservation lAP) ZOnlna Dlstnct to the Slnale Family Residential lRA) Dlstnct (first readlna November 6. 2001) this relates to Grea Johnson. Manchester Homes. representlna John and Rebecca ChOIniere. for a zOnlna map amendment to rezone 25 acres of land at 8160 Neal Avenue Case No ZAM/01-04 Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka approving the second reading of Ordinance No 915, an ordinance amending the Stillwater Code, Chapter 31-1, Subd 5, ~ 2 Entitled Zomng Maps and Boundanes by amending "The ZOning Map of the City" to Rezone property Within the Agncultural Preservation (AP) ZOning Distnct to the Single Family Residential (RA) Dlstnct Allin favor Ayes Councllmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None . NEW BUSINESS Reauest reallocation of funds - Library City Administrator Knesel reviewed the request by the Library for the reallocation of funds Motion by Councllmember Rhelnberger, seconded by Councllmember Zoller authonzlng the reallocation of funds Allin favor Approval of Technoloav & Computer Use Policy Director of Administration Kadln reviewed the Technology & Computer Use Pohcy She stated that training would be held In December for all employees Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt adopting Resolution 2001-239, approving the technology and Internet use policy Allin favor Ayes. Councllmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None . Page 10 of 12 , , City Council Meeting No 01-26 November 20, 2001 Approval of transfer of liQuor license for Mad Capper . City Clerk Ward reviewed the transfer of liquor license request Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt, to adopt Resolution 2001-240, approving transfer of ownership of on sale and Sunday liquor license for Mad Capper Allin favor Ayes Councllmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Approval of transfer of liQuor license from Silver Lake Restaurant to Marx Wine Bar & Gnll Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka, to adopt Resolution 2001-241, approving transfer of wine & strong beer liquor license from Silver Lake Restaurant to Marx Wine Bar & Gnll Allin favor Ayes Councllmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None ApPointment to Library Board Mayor Kimble reviewed the memo from Lynne Bertahmo, Library Director on the Library Board's recommendation of appointing Andrea Tippie to the Library Board . Motion by Councllmember Rhelnberger, seconded by Counctlmember Milbrandt to adopt Resolution 2001-242, appointing Andrea Tippie to the Library Board Allin favor Ayes Counctlmember Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None ADJOURNMENT Motion by Councllmember Bealka, seconded by Councllmember Rhelnberger to adjourn at 9 25 p m Allin favor Jay L Kimble, Mayor Attest Diane F Ward, City Clerk Resolution 2001-234, directing payment of bills Resolution 2001-235, revoking state aid street . Page 11 of 12 City Council Meeting No 01-26 November 20, 2001 " Resolution 2001-236, amending Section 3-6 Appoint and Placement of Relatives of the Personnel Policy Resolution 2001-237, Approving Minnesota Premises Permit for gambling for EKS, Inc, D4 Harbor Bar, 517 North Owens, Stillwater, MN Resolution 2001-238, resolution approving employment agreement with Larry Hansen for City Administrator Resolution 2001-239, approving the technology and Internet use policy Resolution 2001-240, approving transfer of ownership of on sale and Sunday liquor license for Mad Capper Resolution 2001-241, approving transfer of wine & strong beer liquor license from Sliver Lake Restaurant to Marx Wine Bar & Grill Resolution 2001-242, appointing Andrea Tippie to the Library Board Ordinance No. 915, an ordinance amending the Stillwater Code, Chapter 31-1, Subd 5, ~ 2 Entitled ZOning Maps and Boundaries by amending "The ZOning Map of the City" to Rezone property Within the Agricultural Preservation (AP) Zoning District to the Single Family ReSidential (RA) District . . Page 12 of 12 .. . LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2001-243 . Accountemps Advanced Sportswear Amdahl, Chns Amencan ClassIc Homes AT & T Broadband AT & T Wlrless Augles Mobile Chef Bailey Construction Braun Pump & Controls Bnstol House Buberl Black Dirt Buberl Recycling Carquest Century Bookstore Century Power Equipment Champlain Planning Press Coca Cola Communication Bneflng Cub Danko MES Inc Eco-Tech Edward Don Emergency Apparatus Equipment Supply Inc EZ Sharp Fire-Guard Flrstar First Line Beverage Folz, Freeman, Dupay & Associates Gall's Inc Gannon Auto Body Gephart Greeder Electnc Hamson, Sharon Imaglneenng ITL Patch Company, Inc Lakevlew Hospital Legislative Associates, Inc Magnuson Law Firm Malnstrean Development McDonald Homes McLeod USA Menards MAUMA MN Chiefs of Police Association MN Dept Admin Intertechnologles MN Dept of Public Safety ForensIc MN Pollution Control . Professional services Adult league uniforms Building repair Grading Escrow Refund Cable Cell phones Concession supplies Bench pads Pioneer P/cement slabs Repair Meadowvlew 11ft Housing education Black dirt Stump removal Equipment repair Education Equipment maintenance Subscnptlon Concession supplies Subscnptlon Concession supplies Uniform Browns Creek Maintenance supplies EqUipment maintenance EqUipment repair Equipment repair ProfeSSional services ProfeSSional services Concession supplies ProfeSSional services Uniform Vehicle repair EqUipment repair EqUipment repair PPC/Flnanclal Calculator ProfeSSional services Uniform ProfeSSional services ProfeSSional services ProfeSSional services 1st half TIF Winery Grading Escrow Refund Telephone Maintenance supplies Dues Dues October usage 2001 Seminar Certification fee 624 12 2,52325 6400 15,000 00 6537 280 05 4086 13,47000 1,373 08 2,22000 440 91 6000 796 04 4580 2496 2000 1,78440 8900 207 88 3278 6,383 00 755 37 6,870 92 1,359 97 7928 295 00 100 00 609 02 632 50 7198 326 80 3,73600 1 ,058 00 539 86 7,330 40 9819 8000 3,350 00 5,971 58 1,31286 3,000 00 623 59 4958 3000 15000 170 18 4000 2300 .. EXHIBIT II A" TO RESOLUTION #2001-243 Page 2 Mister Car Wash Vehicle maintenance 3095 . MJ Raleigh Trucking Rock & Sand 222 01 Nextel Cell phones 21249 Neopost Contractual 16000 Northland Chemical Corp Maintenance supplies 160 32 Packaging Store Freight 447 PC Solutions Contractual 173 00 Peterson, Craig Radio scanner 197 00 Police The Law Enforcement Magazine Subscnptlon 2500 Press Publications Publications 7200 Ryland Homes Grading Escrow Refund 31,00000 St CroIx Office Office supplies 420 84 St CroIx Tree Service Contractual 8,296 35 Sands, Wacker,Bergly Inc Professional services 3,45500 Secure Benefits Professional services 5400 Senn & Youngdahl Grading Escrow Refund 10,500 00 Sentry Systems Inc Contractual 187 55 Stillwater Gazette Publications 156 17 Stillwater Trolley Company Tour 200 00 Sysco Concession supplies 1,339 68 T A Schlfsky & Sons Maintenance supplies 1,232 54 T eletronlx Equipment maintenance 8950 Thompson Trucks & Parts Vehicle repair 1598 Valley Trophy Plates engraved, plaque 8590 . Viking Office Office supplies 131 25 Walmart Supplies 125 55 Ward, Diane Council lunch 3956 Washington County Shenffs Office Handgun safety system 1,676 04 Xcel 3M Lighting 5,19900 MANUAL CHECKS NOVEMBER 2001 Aggregate Association Seminar 10000 Appletree Institute Insurance 18,882 68 Dock Cafe Council and Candidates 332 00 ADDENDUM TO BILLS AWl Diversified Equipment repair 41500 Cincotta, Carla Dare, Explorers 12148 CW Houle Contractual 119,53003 Dew Corporation Public Works FaCIlity 48,560 00 Exemplar Professional services 16200 Hennepin Technical College Seminar 177 50 . EXHIBIT II A" TO RESOLUTION #2001-243 Page 3 . Ikon Office Solutions Maintenance contract 346 50 Jansens Cleamng Service BUilding maintenance 275 00 Junker, DavId Professional servIces 580 00 Jurek, John Reimburse expense .1054 Kriesel, Nile Reimburse expense 8331 League of MN Cities Ins Trust Insurance 500 00 MAUMA Seminar 2000 Office Max Office supplies 16043 Pitney Bowes Contractual 950 Qwest Telephone 1,271 56 QUill Office supplies 398 00 Russell, Steve Reimburse expense 3067 St CroiX Recreation Co Inc Shelter 7,083 91 Space Mobile & Modular Rental 135 00 Stillwater Ford Vehicle maintenance 250 72 Stork Professional services 707 50 Tower Asphalt, Inc Contractual 2,711 48 Xcel Electricity ,Gas 11 ,487 03 Yocum 011 Fuel 18921 TOTAL 364,202 78 . Adopted by the City Council this 4th day of Dec, 2001 . ~ . . . MEMO TO: Mayor and City Council FROM: Diane Ward City Clerk SUBJECT: Name Change on 3.2 Liquor & Tobacco License for Cub Foods DISCUSSION: Cub Foods would like to change the name on their 3 2 liquor and tobacco licenses from SuperValu Holdings to SuperValu, Inc All other information on file remains the same and this IS Just a formal name change with the paperwork To process this request SuperValu, Inc resubmitted all the necessary information with the new name on all documents I recommend that Council approve the name change on their liquor license , . . . STAFF REQUEST ITEM I Date: 12/04/01 I Department: MIS DESCRIPTION OF REQUEST (Bnefly outline what the request IS) Purchase of Web and E-mail Flltenng Software for the City'S LAN This software WIll allow the CIty to manage Internet and e-mail usage, optimize network bandWidth, and reduce legal liability FINANCIAL IMPACT (Bnefly outline the costs, If any, that are associated With this request and the proposed source of the funds needed to fund the request) The cost of this software IS $4500 plus tax for a two year license and $675 00 for tech support There IS money In the MIS capital outlay budget for the purchase of software ADDITIONAL INFORMATION ATTACHED Yes _X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET " Submitted by: Rose Holman Date: 12/04/01 C;:/ SO f t c h 0 Ice wwwsoftchoice com Quote Date Page: 1217528 November 27, 2001 2 of 41 PART MFG SKU DESCRIPTION QTY PRICE EXT . SUPERSCOUT WEB AND EMAIL FILTER SUITE IBM Incorporates the two Superscout programs Superscout Web Filter and Superscout Emall Filter Into one 993976 993977 993986 993987 lIC 00050 USERS L1C 00100 USERS TECH SUPPORT 00050 USERS TECH SUPPORT 00100 USERS All currency In this quote IS In US funds 1 1 1 1 2,70000 4,500 00 405 00 675 00 2,700 00 4,500 00 405 00 675 00 . . <:> SurfContr0le The Flltenng COfTIpany SuperScout. Web FIlter 4.0 from Surf Control IS the most flexIble and powerful tool for managing corporate Internet access. Enhance your ROI by focusmg employees on busmess use, ma><1mlzmg network resources and reducmg the nsks Involved m proVldmg Internet access at work. SuperScout Web Filter can help you: Manage Productivity Employees VIsltlna Keep Internet users from becommg non wor~~~::::: Internet abusers by encouragmg productIVe use of the Internet. SuperScout Web Filter reveals exactly who IS gomg where and when on the Internet, and offers granular precIsIon m settmg and Implementmg rules for Internet access. And new Threshold rules enable users to manage theIr own surfmg WIthin pre-set tIme or bandWIdth limIts. Employees who say they've never been caUllht VlSltma non work related SItes CompanIes whose executIves belIeVe offK:e Internet access harms productIVIty Companles USlnllnternet traffIC momtonna or blocklna software 100% o 20% 60% 80% 40% Souro Vault com Inc (1999 Survoy of 1,244 Corpora'" Internet Users) Maximize Network Bandwidth Momtor Internet usage patterns and bUIld access poliCIes that enforce bUSiness usage of valuable bandWIdth resources. SuperScout protects against bandwidth eaters, such as personal banking, travel planmng or downloading mUSIC, and lt prOVIdes complete reportmg on bandWIdth usage, so It'S easIer than ever to see how much of the pIpe IS being used for non-bUSiness act1V1tles Reduce Risk Managmg risk IS about more than Just flrewalls and passwords It's about usmg SuperScout Web FIlter to secure company resources for company bUSIness. SuperScout proVldes access to the wealth of Information avaIlable on the Internet while protecting against sItes that are offenSIve or Just plain Inappropriate for busmess, mItIgating legal lIabll1ty www.surfcontrol.com Managing Internet Productivity' Di'!!Itw""$lMIdIJICIJ_ 9''' -.~ w- 'it:;:-; ,1j-iill/f;", - - .... ... - .~... -. ....-- ., TtIl!SttOlO,.... An:s"~"'" ., lIl...-'" I'hnIIIIlNIwts FNrl.,e......... " ." fIIffPrlIt MfJNrwt MwWfII......-.wt .,..,., MW'C'f WMDf. ..... tnlhIId......~ """" IAE NOel:IO'r t'-'-- I.H"'II"I: ClMHawIJlll NCleCOr AcualIIlItI.lMgt....1IlI NMJt1E lOll: Nl.6.X'Y DEFoCU.T ......... tsJtftOlf CIFU. M.tQn IlK JQJOIlfI' WJU.1' _' ~.l!l ='.~~~.. ~..::"-- '......... ;11 '~J...s..,. .......- -...- I-"'~ -..~ 1-.....- --- -- f..__._ - . Manage"ProduC:tivify Flexible, Fine-grained Access Policies t> Allow or block access by . Threshold settmgs set I1mlts by tIme surfed or amount of matenal downloaded so users can manage theIr own Internet usage . User Level" Global, group, or mdlV1dual user POI1Cles. . Content category, sIte, dIrectory, or page requested. TM . PreCISIon BandWldth Control. protocol and fIle extensIon I> Instant, automatIc emall notIfIcatIOn to management of who accessed what and whether It was blocked or allowed I> Customlzable deny pages to commumcate the company Internet access policy on a rule-by-rule basIs. Easy and Powerful Administration I> Drag-and-drop creatIon of policy rules. I> One-click rule activatIOn. I> Rule Import and export enables shanng across installatIons at the enterpnse level I> Auto-scheduling of reports, list updates, and database maintenance . Accurate, Relevant Content I> 40 IntuItIVe and well-orgamzed categones proVIde extensIVe coverage of the most WIdely accessed sItes on the Internet, yet are easy to manage In any orgamzatlon. I> More than 2.4 mll110n domains, covenng more than 600 mllllon web pages. I> Content sourced by 40+ profeSSIonal researchers, state-of-the-art automated tools, and customer submIssIons. I> InternatIonal Content: Eight worldwIde offIces and global research gIVe Surf Control the most dIverse language content In the mdustry. I> Dally Updates to the URL Category LISt, representing more than 15,000 new SItes a week. Constant culling and agmg makes thIS the most relevant flltering list. I> Instant SubmIte-a-SIte to request Surf Control . categonzatlOn. ~ SurfContr0l QP . Maximize~Network..Bandwidth Focused Reporting I> Real-TIme Momtor wIth color coding to show Internet access, moment by moment I> User and SIte Momtor dIsplays hIstoncal data. I> Over 50 reports cover everythmg from usage summanes and trends to dnll-down of mdlVldual actlVlty, m PDF, HTML, Word, and a host of other fde formats Scalable for the Enterprise I> Support for Wmdows 2000 ActIve Directory, Wmdows NT domams, and Novell Netware. I> Import and export polley rules so you define rules once, then use them globally I> Remote access to reports proVldes updated mformatlOn . to the nght managers anytime, anywhere Internet f Router SWItched Hub ",-- g Hub _"" '--- Pes ... ~P' ---./ . ,... . Rules AdmlJlIstl'lltar ~ Mamtar . Real-TIme Monitor Virtual Control Agent (VCA) Option The VIrtual Control Agent uses mtelllgent technology to analyze web SIte content and context and categonze new sItes. VCA's dynamIC categonzatlon combmed Wlth the Surf Control URL Category LISt proVldes the widest coverage of web SItes and the strongest content flltenng SolutIon. . . Reduce~Risk --- -.- apN~I.l':omtdI:In 1....0* ... '....D_"~ !!!!ll!!!.-- lU!2!Il-.. TooNO......tuCDd r ~ 2'tnOO'.:J J 21.u2l11'.:J ~::~""'~lwu,. r 1ader ~ ~_ l::==~= , r~(Iltoo 000: .:J IIllJl~ \Q '......,PEMI_It_ rloofFo.l_ru.*_......."" ~:::;:~=b,'t:d. ~..~ r~~- ,,,,.SMIl'[ooI_ los.. - .- -- ~:=~::=t:::' p 'v~_-=-- .... ~ . {~:~_qp~......c..- ( ~~~ I ",N _.. it ......., t~~ '" r:."..,.'/"C"4_......~_~ t (f <Ii ~ ,f: :...=-..:~ ~- ~-=.:..."'!~:..........: _~_~. - _----lo-- ............~"""'--~ t(t-t - ;~ f,;: _ ..~ .. ~ : ..:.L1 ,l1ooo" -1 .....!!!-J Tap ,. u""'" by ."'woo Tlmo . Top 10 Users by Cost DUb.... UA .....D..(.l.HII''O ""oUr 11 ........-~...... ~'~_;F'~...,...... loMeQ. ..... Nitti "l OA(.'O. ...... .,,,.. , ...t'OIfI~ to'.... I Wlt.COIIll"'_1 '''U7 II>>.COll....... 12tlfll CMC...... SU'" UN 'If. . .... - I .~ ... --.... luno .... .q. ""'!IiS ,..... So..34 ,.....1. 4"'" U.., '115 .. An employee logs onto the Internet to check stocks .. another dips into a gambling site...still more are accessing the 'Net to shop, play games or even view pornography. Each one is making your job harder. But now you can do something to combat cyberslacking! If you're In charge of the network, the 'Net can be a huge headache Non- work related Internet surfing eats up precious bandwidth, threatens network Integnty and Impedes performance Isn't It time to liberate yourself from these hassles' Now you can qUickly, painlessly and cost-effectlvely-wlth Surf Control . Surf Control manages employee Internet use throughout your enterpnse, so you can . Free up nonproductive bandwidth use to make way for mlsslon-cntlcal vOice and data . Reduce Internet access slowdowns and traffic Jams . Increase network seCUrity by keeping employees out of Internet neighborhoods where Viruses, worms and other harmful code are prevalent . Reduce the need to Increase the pipe which can result In costly network upgrades and other IT expenses . MinimiZe the company's risk of legal lIablhty by preventing employees from downloading pornography and other non-work related content ~ SurfContr01. The flltenng Company In today's corporate world, emall has emerged as the most commonly used form of communicatIOn Busmesses are mcreasmgly recognlzmg the benefIts of provldmg emall as a means of communlcatmg WIth customers, partners and the rest of the world However, WIth that, busmesses are now faced WIth senous threats to theIr organizatIOn's content secunty as well as legall1abll1ty If emall use goes unmanaged 60 Security Threats VIrus DIsaster Wh1le many companies are takmg care to mOnitor network use, too few pay attentIon to what comes and goes across theIr VIrtual company boundary SuperScout. Emall FIlter is the best and most comprehensIVe software avaIlable to manage how employees use corporate emall. It gIVes you the mformatlon and tools to Implement and enforce an emall Acceptable Usage PolICY (AUP), fully customized to your organizatIon's needs 40 20 o 51\l\ of compames reported VIrus dlsaster Source 2000 VIrus Prevalence Survey ICSA net 31\l\ of respondents admItted to intentIonally or aCCIdentally sending conf1dentl81 informatIon outside the orpmzatfon Source PC Week Survey 1999 Increase Security Provide Anti-VIrus Scanning at the Gateway. Use your current antI-vIrus solutIOn, gIVIng you the chOIce of best of breed products, for enhanced VIrus protectIon. Prevent ConfIdential Data loss - Block, Isolate, or delay untIl approved, the unauthonzed transmIssIon of emall contammg mtellectual property or other confIdentIal data. Implement Encryption Policy - Block, Isolate, allow, or stnp desktop encrypted messages from unauthonzed personnel Wlthm the orgamzatlon. Limit Legal Liability Prevent Sexual Harassment - PrOVIde a safe and productIVe work enVIronment for employees, by flltenng out offenslve/mappropnate emall from the Internet. Avoid libel litigation - Protect company Image and liabIlity WIth corporate dIsclaImers, where appropnate, or by preventmg mternal users from sendmg offenSIVe or othelWlse mappropnate emall to the outSIde world Improve Productivity Enhance Email Server Productivity - Schedule non-essential emall to transmIt after normal busmess hours, ensurmg pnonty to busmess-cntlcal emall dunng the workday. Improve Employee ProductiVIty - Prevent spam and other Junk emall, as well as mmlmlze, delay, or dIscourage excessIVe personal use of emall dependmg on your orgamzatlOn's specIfIC www.surfcontrol.com Managing Content Security . Increase.#.SefEurity ff.'_......,.~1f.... e:-':;;r.r":f~tt"'~ Features and Functionality: ~ Intelligent Rules Processing Effectwely manage the flow of emall mformatlOn travelmg throughout your orgamzatlOn: Unllmlted emall rules are fully customlzable to your orgamzatlOn's needs, usmg SuperScout's fleXlble rules admmlstrator. LeX1MatchM uses advanced Boolean and enhanced dlctlonanes for hlghly accurate and customlzable content flltenng. I> Allow, delete, lsolate, or delay any emall that breaks your orgamzatlon's emall pollcy rules. I> AeXlble notlflcatlon optlons to copy the appropnate manager, sender and/or reclplent based on the . content of the pollcy vlOlatlOn. r. ......J,...;..... W l :~..F.. frl' i ..~tI.'- - - - -- "'*"A........ ~ 81..... """' ~_..................... &I~ ,...~-..... ____........,.,.. ~ 0""'" ...........c,... ...................."................ 00.... ..........~..w.c ......alI~aI....lMtIIe.. iIIl D~ ~ ....._......IIIII.....-.....~ 0...... ,... .........".K.Iw......_ R.....~ D:liIMIJIoI ~.~ ......-.,....~_)llJI D~ ...~_ r.....~_.....~_M -g,;';;D-'s;;.;;;;;;;rO_lti'l_'- - - - - -.-- J::-... -.. /'''' ,. _-"-11 ~,........ ~ .-..c w.-,,_II1'..... 1~.......""aJft ... ....11I............... lifJ=-=-- r.t... ....... f.""""ID"'-"" ~ VlW..,AaMl ~. ~I , ..._ ..a ~ r;o-- <:PI ~~Jt:"" > -..... =~ ~ f-HI........J --.... iW_ jJ~ ;.. . ~-l ~~~a: _0- f<-- :J - .1....._.,.. .J - ~ _"'!!' Secure Remote Management I> Secure Access enables managers to take actlOn on quesbonable messages from anywhere at anytime. anywhere. I> Human Resources, IT, and other managers can remotely admmlster SuperScout and momtor actJV1ty, mdudmg reports, dlctlOnanes, and authentlcatlOn nghts. . <:> SurfContr0r · Limit- !egal Liability . Improve Productivity ,~ Extensive Reporting Where are emalls commg from, who 1S sending the most emalls, and are they work-related? SuperScout Emall fIlter's reports are easy to use and are custom1zable so you can better understand your orgamzatlOn's emall usage and pohey vlolatlOns. And you can vIew reports from any Web browser. 100 80 - . According to BusmessWeek, 70% of employees say they have receIVed adult oriented ematls, and 64% have receIved pobtlcally Incorrect or offenSIVe emalls In the offIce Adult Onented Pohtlcally Incorrect ~ RiskFi lterM TIred of seemg your network dogged by cham letters, get-nch-qu1ck schemes, and offenslVe 1mages that spread hke Wlldf1re through emall? Use R1skfllter, a umque content database, to automatIcally protect your orgamzatlOn from nUlsance spam emalls ~ Virtual Image AgenfM fIlter adult 1mage flles out of your orgamzatlOn usmg the optlOnal V1rtuallmage Agent. It uses mtelhgent scanmng technology to class1fy 1mages based on standards you set, handhng them accordmg to your pohc1es. . Top 20 Broken Rules CHAR!8 _ _ _ __ ..-..- w.t -- .II :::..,-...-.. .II ::::.,..---.. II _...-........, .... -..- --- &j ..--- Select SpecIfIed Rul. for Repod "'''''1 ~LA . _ _........1 - -. ~-.- --- _~ p~ rM~.r.~_-___ ;;.,,~ ~... r.- r~,nbfr~r~ <~, . - r-,...,,:I-..::':r:.'f JO _~,,~~_ \ ~ :18',_1 '~~F~t-';;';' -,..~'" _'~-' r__ -:- (r-~ ~ , ril~'I/'1 r~ . ......." I' --:"" ..--- -..- ~ 1~ r- .- , _r:.~. __ _.!:....~-'-:..~ ' ., - .,., RESOLUTION 2001-240 . AMENDING AGREEMENT FOR MUNICIPAL REDEVELOPMENT BETWEEN THE CITY OF STILL WATER AND MAINSTREAM DEVELOPMENT PARTNERSHIP TO INCLUDE ADDITIONAL PARCEL BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, Minnesota, that the agreement between the CIty of StIllwater and Mmnstream Development Partnerslnp ("Agreement") IS hereby amended to mclude parcel No 280302020140064 BE IT FURTHER RESOLVED, by the City CouncIl of the CIty of StIllwater, Mmnesota, that the tax mcrement aVailable for parcel No 280302020140064 shall be pmd m accordance With Article III of the Agreement and all other proVISIOns of the Agreement. Adopted by the CouncIl thIS 4th day of December 2001. Jay L KImble, Mayor . ATTEST: DIane F Ward, CIty Clerk . r , - · Memo MEMO DATE: December 3,2001 MEETING DATE: December 4,2001 TO: Mayor and City COunCI' Chantell Kadl~ DIrector of AdmInistratIon FROM: RE: 2002 City ContnbutIon toward Health Insurance PremIUms . At the November 6,2001 meetIng, the City CouncIl approved the attached IS a schedule of Renewal Rates for the City of Stillwater's group health insurance through Blue Cross/Blue Shield of Minnesota for Plan Year 2002. AgaIn, the Renewal Rates represent an 8 8% Increase over the current rates for 2001. The City's ContnbutIon toward health Insurance premIUms for benefits elIgible employees, not covered by a labor agreement IS establIshed by CouncIl ResolutIon In years past, all benefits elIgible employees (organized or not) have received the same amount of contributIon. Currently, only one labor contract is settled for 2002, the Sergeants. Their contract states the City's contributIon toward health Insurance as "Effective January 1, 2002, the Employer Will increase contributIon by $25 00 or 50% of the Increase In premIUms, whichever is greater, based on the higher cost hospItal/medical plan." The increased difference for thiS year IS $61 16 and 50% is $30 58 For Plan Year 2001, the CIty'S contributIon was $516 toward dependent coverage. With the Increase, the City'S contnbution would be $546 58 per month toward dependent coverage. Recommendation Staff recommends the City CouncIl adopt the attached ResolutIon approVIng the City'S contributIon toward health Insurance as $546 58 per month for dependent coverage for benefits eligible employees not covered by a labor agreement. . . Current Rates January 1, 2002 Renewal Rates for CITY OF STILLWATER CIOS6 Renewal Rates TRIPLE GOLD FI RST DOLLAR SlnQle $242 13 $264 22 Family Increase 88% $636 33 $694 95 . Single $263 44 $287 47 Family $692 33 $756 11 . ," " , . . 2002 CITY CONTRIBUTION TOWARD HEALTHINSURANCEPRENUUMS FOR BENEFITS ELIGIBLE EXEMPT EMPLOYEES BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, Mmnesota that effective toward premIUms begmmng January 1,2002 the CIty shall contnbute $546.58 per month toward health msurance premIUms for benefits elIgIble, exempt employees that are not covered by a labor contract, IS hereby approved Adopted by the CIty CouncIl thIS 4th day of December 2001 Jay Kimble, Mayor ATIEST. . DIane F Ward, CIty Clerk . . LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2001-243 . . Accountemps Advanced Sportswear Amdahl, Chns Amencan ClassIc Homes AT & T Broadband AT & T Wlrless Augles Mobile Chef Bailey Construction Braun Pump & Controls Bnstol House Buberl Black Dirt Buberl Recycling Carquest Century Bookstore Century Power Equipment Champlain Planning Press Coca Cola Communication Bneflng Cub Danko MES Inc Eco-Tech Edward Don Emergency Apparatus EqUipment Supply Inc EZ Sharp Fire-Guard Flrstar First Line Beverage Folz, Freeman, Dupay & Associates Gall's Inc Gannon Auto Body Gephart Greeder Electnc Hamson, Sharon Imaglneenng ITL Patch Company, Inc Lakevlew Hospital Legislative AssOciates, Inc Magnuson Law Firm Malnstrean Development McDonald Homes McLeod USA Menards MAUMA MN Chiefs of Police Association MN Dept Admin Intertechnologles MN Dept of Public Safety ForensIc MN Pollution Control . Professional services Adult league Uniforms BUilding repair Grading Escrow Refund Cable Cell phones Concession supplies Bench pads Pioneer P/cement slabs Repair Meadowvlew 11ft Housing education Black dirt Stump removal Equipment repair Education Equipment maintenance Subscnptlon Concession supplies Subscnptlon Concession supplies Umform Browns Creek Maintenance supplies EqUipment maintenance Equipment repair Equipment repair Professional services Professional services Concession supplies Professional services Uniform Vehicle repair Equipment repair Equipment repair PPC/Flnanclal Calculator ProfeSSional services Uniform Professional services Professional services Professional services 1 st half TIF Winery Grading Escrow Refund Telephone Maintenance supplies Dues Dues October usage 2001 Seminar Certification fee 356 64 2,523 25 6400 15,000 00 6537 280 05 4086 13,47000 1,373 08 2,22000 440 91 6000 796 04 4580 2496 2000 1,78440 8900 207 88 3278 6,383 00 755 37 6,870 92 1,359 97 7928 295 00 10000 609 02 632 50 7198 326 80 3,73600 1,058 00 539 86 7,330 40 9819 8000 3,350 00 5,971 58 1,31286 3,000 00 623 59 4958 3000 15000 170 18 4000 2300 EXHIBIT" A" TO RESOLUTION #2001-243 Mister Car Wash MJ Raleigh Trucking Nextel Neopost Northland Chemical Corp Packaging Store PC Solutions Peterson, Craig Police The Law Enforcement Magazine Press Publications Ryland Homes St CroIx Office St CroIx Tree Service Sands, Wacker,Bergly Inc Secure Benefits Senn & Youngdahl Sentry Systems Inc Stillwater Gazette Stillwater Trolley Company Sysco T A Schlfsky & Sons T eletronlx Thompson Trucks & Parts Valley Trophy Viking Office Walmart Ward, Diane Washington County Sheriff's Office Xcel Adopted by the City Council thiS 4th day of Dec, 2001 Vehicle maintenance Rock & Sand Cell phones Contractual Maintenance supplies Freight Contractual RadiO scanner SubSCription Publications Grading Escrow Refund Office supplies Contractual ProfeSSional services ProfeSSional services Grading Escrow Refund Contractual Publications Tour Concession supplies Maintenance supplies Equipment maintenance Vehicle repair Plates engraved,plaque Office supplies Supplies Council lunch Handgun safety system 3M Lighting Page 2 . 3095 222 01 21249 16000 160 32 447 173 00 197 00 2500 7200 31,00000 363 40 8,296 35 3,455 00 5400 10,500 00 187 55 8031 200 00 1 ,339 68 1 ,232 54 8950 1598 8590 131 25 12555 3956 1,676 04 5,19900 . . . . . . STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439.1675 At.lltO To: StIllwater Mayor and CIty CouncIl From' Lynne Bertalmio, Library Director Re: Rollover of 2001 CapItal Dollars 27 November 2001 The library would like to roll into 2002 the followmg items from its approved 2001 capital budget: Intenor Signage $2,000 Exterior Signage 4,000 2,500 Screened Waste Receptacle We have sought estImates on these projects, but have rejected those that we have received as being too Ingh in price. As we think that our budgets for the projects are reasonable, we would lIke to try dIfferent vendors In 2002. . Met11orandum. To: From: Date: Subject: Mayor and City CouncIl /' Klayton Eckles, CIty EngIneer ~t V November 30, 2001 Carry Over of 2001 CapItal Outlay Items DISCUSSION At year end every year the EngIneenng and PublIc Works department often requests the carry-over of uncompleted capItal Improvements to the next year TIns IS often necessary due to the long lag tIme In ordenng eqUIpment or makIng Improvements to vanous publIc facIlItIes. Tins year staff requests that CouncIl approve carryover of the follOWIng Items . FurnIture for engIneenng Computer disk storage Nature preserve and trail Improvements 3rd floor counter remodelIng EngIne diagnostic eqUIpment $ 2,500 $ 2,500 $29,000 $ 4,000 $ 6,000 In addttIon to these Items the Sewer Department contaInS lIne Item budget requests for 11ft station Improvements As of December 1, there IS $181,000 remamIng unspent however, we have approxImately $110,000 of work currently underway and antIcIpate addttIonal 11ft station Improvements occumng next year. Therefore, we would request that CouncIl approve contInued Improvements of the lift statIons USIng sewer funds as requested In the 2001 budget RECOMMENDATION Staff recommends that CouncIl approve the carry-over of the above capItal outlay Items . . Memo DATE: November 30,2001 TO: Mayor and CIty CouncIl Chantell Kadr~.,L/) DIrector of Administration FROM: RE: SouthwestlWest Central Membership and Services Renewal 2001-2002 The City of Stillwater IS a member of the Southwest/West Central Service Cooperatives' Group Insurance Pools. As a member, we are required to sign an annual membership contract for dues. The dues are $75 per member, plus $3 for each employee. The dues are capped at a mm{1mum of $250 per year The City's dues for July 1, 200 I-June 30, 2002 are $250 . Recommendation Staff recommends that the CIty CouncIl adopt the attached resolution approving the Agreement WIth Southwest and West Central Service CooperatIves. . SouthwestlWest Central Service Cooperatives 1420 Eel')t College Dnve Marshall, MN j6258 Phone. (507) 537-2240 Vrrry Fax (507) 537-7327 s~~ ~. adotkte ~ . TO: CIty of Stillwater FROM: D i.\ TE NO"lpmrer 13, 2001 SUBJECT: 2001-2002 Contracts for Membershm and Services Enclosed IS a 2001-2002 MembershIp Contract wIth the Southwest and West Central ServIce Cooperatives. Due to the fact that you are a member of the ServIce Cooperatives' Group Insurance Pool, you are required to sign a memberslnp contract. MembershIp m the ServIce Cooperative IS $75 per city, county or governmental unit, plus $3 per employee, wIth the first SIX months free upon mitIal enrollment. ThIS membershIp IS capped at a maximum of $250 per year. When processing the membership contract for your umt, please fill in all blanks as requ~red, obtain the necessary signatures on all three cop~es, and return all three copies to the SW /WC BC, 1420 East College Drive, Marshall, MN 56258, prior to January 1, 2002. One copy of the contract will be returned to you after the SC Board of Threctors has signed it. . Please feel free to call my office at 507/537-2244 with any questions you may have regarding the enclosed contract. Thank you for your interest in the programs and serac€s offered by the S!)~th"\Vest/West CeY}t!"~! ~P1"V1rp. CooperatIves. . SW /WC SC JS an Equal Opportumt} Employer .KXHJBJT A SOUTHWEsT AND WEST CENTRAL SERVICE COOPERATIVES MINNESOTA ClTIES, COUNTIES, AND OGA METRO SC DUES CONTRACT 2001-2002 . TmS AGREEMENT, made and entered into this 15th day of February, 2001, by and between Southwest and West Central Service Cooperatives, hereinafter referred to as SC, and SC Member City of Stillwater, located at Stillwater, Minnesota, hereinafter referred to as Member,witnesseth: That for good and valuable consIderatIOn of the premises, mutual terms, covenants, provisIons, and conditions hereinafter set forth, It is agreed by and between the partIes as follows. WHEREAS, the SC was created by the legIslature (M S 123A 21) to perform planmng on a regional basis and to assIst in meeting specIfic needs of clients In participatIng govemmental umts whIch could be better prOVIded by a SC than by the members themselves. The SC shall prOVIde those programs and services which are determined, pursuant to subdivision 7, to be pnority needs of the particular region and shall assist in meetIng specIal needs whIch arise from fundamental constraints upon Individual members, WHEREAS, Members particIpatIng In programs and servIces shall share in costs incurred for providIng those programs and services, the SC Board of DIrectors shall determme the approximate cost of each program and service which remams after funds from other sources have been budgeted; and the SC Board of DIrectors shall assess each partIcIpatIng member a proportIonate share of the remammg cost in the form of a service fee, and WHEREAS, the se Board of DIrectors has established the service fee in the form of membership dues for Members who want to particIpate In SC programs for 2001-2002 It IS hereby stIpulated and agreed that the Member desires to support the organizIng, estabhshmg, financing, admmistering, and operating of the SC and to pay for such support and service in the amount of: . $75.00 per site $75.00 $321 00 $300 per employee (107) = TOTAL * = $250.00 Maximum *NOTE: No Member shall pay more than $250.00 maximum Upon initial membership, the first six months are free. Membership year runs from July 1, 2001 to June 30, 2002 All payments due SC by Member shall be paid upon receipt of invOIce. IN WITNESS WHEREOF, Parties hereto have executed this agreement that day and year first above wntten. SC Member City of Stillwater StIllwater, Minnesota Southwest and West Central Service CooperatIves BY: (Chairperson) Mayor Jay Klmb Ie BY: (Charrperson) (Clerk) Diane F. Ward December 4, 2001 (Date) (Clerk) . (Date) APPROVING AGREEMENT WITH SOUTHWEST AND WEST CENTRAL SERVICE COOPERATIVES BE IT RESOLVED, by the City CouncIl of the CIty of Stillwater, Minnesota that the Agreement with Southwest and West Central ServIce Cooperatives for employee health benefits for the term July 1,2001 to June 30, 2002, attached as "Exhibit A," is hereby approved. Adopted by the City Council this 4th of December 2001. Jay Kimble, Mayor A TIEST: Diane F. Ward, City Clerk . . . MInnesota Department of Public Safety Alcohol and Gamblmg Enforcement DIviSIon 444 Cedar St-SUIte 133 St Paul, MN 55101-5133 ..:tM=-~Ol..dr (651)z96-64J9--TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE l-toRA-LE DATE ORGANIZED 75" CITY -S n l...-t..-w '-l1E BUSINESS PHONE (~51) 4'30-0 I Z- TYPE OF ORGANIZATION o CLUB DCHARITABLE DRELIGIOUS ADDRESS aq ADDRESS 6 tv OA-1I-+ LA tV ADDRESS I ~lb G~e..er1~ f\v TAX EXEMPT NUMBER 3 1"5" <g STArE , ZIP CODE HI\J 55(:)gz... HOME PHONE ('61 ) N LocatIon where lIcense w1l1 be used If an outdoor area, descnbe W A 6 r\ I ~) &"\7) l\ ") (' n I..l t-..YD.l \-t i ~ Tcl<-l C (l 0 uR.T ttu u.. S t Will the applIcant contract for mtoXIcatIng lIquor servIces? If so, gIVe the name and address of the lIquor lIcensee provl(hng the ServICe. Wo Will the applIcant carry lIquor lIabIlIty Insurance? If so, the carner's name and amount of coverage (NOTE Insurance IS not mandatory) )JO APPROVAL APPUCATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITI1NG TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & GamblIng Enforcement DIrector Note Do not separate these two parts, send both parts to the address above and the onglDaI Signed by thIS dIVISion will be returned as the hceose. Subnut to the CIty or County at least 30 days before the event. PS-09079 (6198) 0.- , .. . . . RESOLUTION 2001-236 ADOPTING DELINQUENT SEWER CHARGES LOCAL IMPROVEMENT NO. 00001 WHEREAS, It IS the policy of the Crty of Stillwater to certify to the County the delinquent utility charges NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent sewer charges and IS hereby levied as an assessment against those parcels and the total IS $94,080 72 Adopted by the Stillwater City Council this 4th day of December 2001 Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk .. . : IT\' OF STILLWATER CERTIFICATION OF ASSESSMEtHS IA TE SUBM 11 TED DECEMBER 4, 2001 'ROJECT NIJMPER 00001 PROJECT NAME DELINGUENT SEWER t, GARB~GE lTART YEAR 0102 YEARS 01 DAYS 0 INTEREST 10 000% 'ODE GEO COIlE AMOUNT CODE GEO CODE AMOUNT . A 2003020130007 310 60 A 2103020430065 66 60 A 2003020130012 295 90 A 2103020430074 230 80 A 2003020210013 43 50 A 2103020430075 285 64 A 2003020220009 457 60 A 2103020430080 150 50 A 2003020220022 281 20 A 2803020120026 306 40 A 2003020240009 247 60 A 2803020120027 239 20 A 2003020320001 58 00 A 2803020120028 58 00 A 2003020330036 424 00 A 2803020120029 369 40 A 2003020410028 409 30 A 2803020120030 258 10 A 2003020410038 321 10 A 2803020120078 480 40 A 2003020440002 123 80 A 2803020130071 488 05 A 2003020440003 137 50 A 2803020130081 459 70 A 2103020130020 58 00 A 2803020130128 220 30 A 2103020130039 58 00 A 2803020130135 237 10 A 2103020130040 58 00 A 2803020210001 62 00 A 2103020130064 58 00 A 2803020210004 216 10 A 2103020140007 58 00 A 2803020210009 306 40 A 2103020140009 58 00 A 2803020210010 97 00 A 2103020140014 58 00 A 2803020210023 314 80 A 2103020140020 58 00 A 2803020210025 241 30 A 2103020140032 48 00 A 2803020210029 228 70 A 2103020240016 58 00 A 2803020210043 373 60 A 2103020240021 58 00 A 2803020210053 228 70 . A 2103020330027 440 80 A 2803020210104 319 00 A 2103020330055 214 00 A 2803020210107 228 70 A 2103020330062 256 00 A 2803020210108 245.50 A 2103020330074 224 50 A 2803020210109 459 90 A 2103020340034 274 90 A 2803020210111 60 30 A 2103020340036 214 00 A 2803020210112 253 90 A 2103020340041 300 10 A 2803020210133 357 30 A 2103020340042 226 60 A 2803020210135 54 00 A 2103020340073 204 00 A 2803020220007 43 50 A 2103020340078 214 00 A 2803020220009 74 50 A 2103020340087 247 60 A 2803020220040 260.20 A 2103020340:114 241 30 A 2803020220052 43.50 A 2103020340116 54 00 A 2803020220055 41.90 A 2103020340133 319 00 A 2803020220073 469.90 A 2103020340141 312 70 A 2803020220093 45.60 A 2103020340142 321 10 A 2803020220095 154 00 A 2103020340144 108 70 A 2803020230019 214 00 A 2103020340147 350 50 A 2803020230021 214 00 A 2103020430014 277.00 A 2803020230022 60 20 A 2103020430020 214.00 A 2803020230023 291 70 A 2103020430024 365.20 A 2803020230027 129.50 A 2103020430027 214 00 A 2803020230029 214 00 A 2103020430037 45 60 A 2803020230032 445 00 A 2103020430039 407 20 A 2803020230045 281 20 A 2103020430045 277 00 A 2803020230060 237 10 A 2103020430051 337 90 A 2803020230072 396 70 . A 2103020430062 105 40 A 2803020230081 293 80 :ITY OF STILLWATER CERTIFICATION OJ:" ASSE'SSME"tJTS )ATE SUBMITTED DECEMDER .iL 2001 'ROJECT NUMBER 00001 PROJECT NAI"IE DELINQUENT SEWEP t, GARBAGE )TART YEAR 0102 vEARS 01 DAYS 0 INTEREST 10 0007- :ODE GEO CODE P-MOur"T CO[rE OED CODE AMOuNT . A 2903020320022 150 SO A 3003020410036 235.00 A 2903020320032 51 90 A 3003020440006 287 00 A 2903020320046 264 40 A 3003020440009 268 60 A 2903020320049 392 50 A 3003020440029 331 60 A 2903020320070 375 70 A 3003020440032 327 40 A 2903020320081 85 40 A 3003020440049 75 00 A 2903020320086 272 80 A 3103020110004 47 70 A 2903020330010 369 40 A 3103020110022 463 90 A 2903020330013 316 90 A 3103020110027 348 40 A 2903020330026 340 00 A 3103020110030 184 70 A 2903020330038 113 10 A 3103020110044 371 SO A 2903020330048 266 50 A 3103020110067 232 90 A 2903020330076 382 00 A 3103020110068 56 10 A 2903020340001 277 00 A 31030~0110088 321. 10 A 2903020340005 302 20 A 3103020110090 291 70 A 2903020340010 249 70 A 3103020110098 214 00 A 2903020340012 77 10 A 3103020120007 312 70 A 2903020340018 335 80 A 3103020120017 323 20 A 2903020340040 241 30 A 3103020130022 228 70 A 2903020340070 95 00 A 3103020140022 66 60 A 2903020340085 346 30 A 3103020140035 589 90 A 2903020340086 60 30 A 3103020140042 434 50 A 2903020410029 272 80 A 3103020140044 846 10 . A 2903020410055 350 50 A 3103020140047 247 60 A 2903020410066 266.00 A 3103020140063 45 60 A 2903020410077 316 90 A 3103020220010 53 50 A 2903020410080 382 00 A 3103020310008 47.70 A 2903020410083 239 20 A 3103020320047 213 00 A 2903020420009 222 50 A 3203020120019 409 30 A 2903020430010 310 60 A 3203020120048 274 90 A 2903020430020 232.90 A 3203020130006 120. 10 A 2903020430027 319 00 A 3203020130009 270 70 A 2903020430031 293 80 A 3203020130010 203.00 A 2903020430062 70 80 A 3203020130029 306.90 A 2903020430075 191 30 A 3203020130050 71 60 A 2903020430082 226 60 A 3203020130084 206 10 A 2903020440012 161. 00 A 3203020130097 214 00 A 2903020440025 210.90 A 3203020130104 31. 60 A 2903020440026 160 50 A 3203020140006 58 00 A 2903020440031 281 20 A 3203020140022 64 50 A 2903020440040 274 90 A 3203020140024 164.60 A 2903020440041 520 60 A 3203020140030 302 20 A 2903020440052 214 00 A 3203020140032 222 40 A 2903020440055 331 60 A 3203020140074 49 80 A 2903020440057 225 00 A 3203020210006 232 90 A 2903020440075 321 10 A 3203020210029 224 00 A 2903020440104 298 00 A 32030202100'54 451 30 A 3003020410010 268 60 A 3203020220062 80 80 A 3003020410019 283 3C A 3203020220085 270 70 . A 3003020410028 214 ~O A 3203020220086 214 00 ..... -.... ;ITY OF 'ST I LLWA TER CERTIFICATION OF ASSESSMENTS )ATE 5LJBMI1TED DECEMBER 4. 2001 'ROJECT NUMBER 00001 PRO..:ECT N.4ME DELINGUENT SEWER It GARBAGE HART YEAR 0102 YEARS 01 DAYS 0 INTEREST 10 000% .. GEO CODE AMOUNT CODE GEO CODE AMOUNT A 3203020220107 214 00 A 3:303020210116 37 00 A 3203020220108 310 60 A 3303020220055 293 30 A 3203020230046 235 00 A 3303020220056 154 70 A 3203020320027 841 60 A 33030;;:0240012 263 90 A 3203020440006 406 90 A 3303020240027 411 40 A 3303020110020 237 10 A 3303020310025 40 00 A 3303020110048 239 20 A 3303020310049 109 10 A 3303020110062 142.00 A 3303020310065 417 70 A 3303020110073 214 00 A 3303020320033 43 50 A 3303020110081 258 10 A 3303020320033 218 20 A 3303020110101 214 00 A 3303020320033 97 00 A 3303020110116 243 40 A 3303020330040 517 80 A 3303020110126 310 60 A 3303020340021 43 50 A 3303020110131 43 50 A 3303020410001 186 00 A 3303020110136 720 10 A 0000000000000 00 A 3303020120017 144 50 A 0000000000000 00 A 3303020120033 245 50 A 0000000000000 00 A 3303020120034 253 90 A 0000000000000 00 A 3303020120035 384 10 A 0000000000000 00 A 3303020120062 214 00 A 0000000000000 00 A 3303020120075 43 50 A 0000000000000 00 A 3303020120080 291 70 A 0000000000000 00 tt 3303020120088 226 60 A 0000000000000 00 3303020120089 136 20 A 0000000000000 00 3303020120091 :226 60 A 0000000000000 00 A 3303020120100 97 00 A 0000000000000 00 A 3303020120106 239 20 A 0000000000000 00 A 3303020120110 246 00 A 0000000000000 .00 A 3303020120118 196 20 A 0000000000000 00 A 3303020120135 279 10 A 0000000000000 00 A 3303020130021 97 00 A 0000000000000 00 A 3303020130028 321 10 A 0000000000000 00 A 3303020130028 426 10 A 0000000000000 00 A 3303020130031 111 70 A 0000000000000 00 A 3303020130043 413.50 A 0000000000000 00 A 3303020130046 196 70 A 0000000000000 00 A 3303020130056 204 00 A 0000000000000 00 A 3303020130061 167 30 A 0000000000000 00 A 3303020140013 100 20 A 0000000000000 00 A 3303020140014 214 00 A 0000000000000 .00 A 3303020140022 87 00 A 0000000000000 00 A 3303020140046 575 20 A 0000000000000 .00 A 3303020140074 270 70 A 0000000000000 .00 A 3303020140081 67 80 A 0000000000000 00 A 3303020140120 293 80 A 0000000000000 00 A 3303020140131 258 10 A 0000000000000 .00 A 3303020210051 436 60 A 0000000000000 00 A 3303020210058 214 00 A OOCOOOOOOOOOO 00 . 3303020210081 58 20 A 0000000000000 00 3303020210110 247 60 A 0000000000000 .00 ,ITY OF STILLWATER CERTIFICATION OF ASSEESMENiS )ATE SUBMITTED DECEMBER 4, 2001 )ROJECT NUMBER 00001 PROJECT NAME DELINGUENT SEWER t. GARBAGE )TART YEAR 0102 YEARS 01 DAYS 0 INTEREST 10 0001. 'ODE GEO CODE AMOUNT CODE GEO CODE AMOUNT . .OT AL AMOUNT TO BE CERTIFIED Q4,080 72 . . j '. RESOLUTION 2001-237 ADOPTING DELINQUENT GARBAGE BILL CHARGES LOCAL IMPROVEMENT NO. 00002 WHEREAS, It IS the polley of the City of Strllwater to certify to the County the delinquent garbage bill charges NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent garbage bill charges and IS hereby levied as an assessment against those parcels and the total IS $39,373 41 Adopted by the Stillwater City Council thiS 4th day of December 2001 Jay L Kimble, Mayor ATTEST . Diane F Ward, City Clerk . Complete List STILLWATER CERTIFICATION Updated 11/30/2001 DELINQUENT GARBAGE ASSESSMENT Certifiable Certifiable Geo Code Balance Geo Code Balance 2003020130012 $ 194 72 2903020220055 $ 130 20 2003020210052 $ 4868 2903020240007 $ 127 65 f------ $ 156 95 2903020240050 $ 232 81 2003020220022 ~3020230037 $ 11271 2903020240051 $ 281 05 I-::---::- $ 9736 2903020240053 $ 194 72 2003020240009 2003020320001 $ 170 20 2903020310014 $ 14604 2003020330018 $ 4868 2903020310035 $ 127 65 2003020340031 $ 19472 2903020310043 $ 4904 ~ $ 2903020310075 $ 8729 2003020340032 4255 f------ - - - $ 2903020320006 $ 5776 2003020410028 10460 ~3020430018 $ 14664 2903020320009 $ 9736 I-::---::- $ 2903020320016 $ 9736 2003020430069 109 98 2103020110003 $ 127 65 2903020320018 $ 194 72 2103020110008 $ 13674 2903020320022 $ 194 72 2103020130010 $ 170 20 2903020320086 $ 9736 I---:-c - 2103020130020 $ 8510 2903020330010 $ 4868 ,...,.---- 2103020130053 $ 212 75 2903020330048 $ 243 40 !---- $ $ 12748 2103020130062 109 98 2903020330073 f------ $ 4255 2103020130063 $ 127 65 2903020340005 m3020130064 $ 17020 2903020340012 $ 8510 I--:---,- 2103020130070 $ 7332 2903020340018 $ 146 64 2103020130070 $ 7332 2903020340047 $ 352 30 ~3020140007 $ 127 65 2903020340085 $ 194 72 f-:----- - 2103020140009 $ 170 20 2903020410029 $ 3666 f------ - -- $ $ 8420 2103020140014 170 20 2903020410077 -- $ 2103020140020 $ 2340 2903020410080 170 20 2103020140032 $ 170 20 2903020410083 $ 21517 - 2103020240008 $ 4868 2903020410086 $ 2859 I--- - 2103020240016 $ 170 20 2903020410098 $ 7332 f------ . 2103020240028 $ 9736 2903020420009 $ 12765 f-:----- 2103020330018 $ 228 86 2903020430010 $ 9786 I--- 2103020330027 $ 170 20 2903020430020 $ 170 20 ~ 2103020330061 $ 8222 2903020430055 $ 4255 '-- 2103020330062 $ 170 20 2903020430074 $ 5222 - - 2103020330070 $ 146 04 2903020430082 $ 170 20 - 2103020340036 $ 14664 2903020440012 $ 194 72 - 2103020340042 $ 8510 2903020440026 $ 146 64 ~- 2103020340073 $ 194 72 2903020440030 $ 4868 -- 2103020340087 $ 170 20 2903020440040 $ 170 20 - 2103020340129 $ 194 72 2903020440052 $ 120 20 r-- -- 2103020340141 $ 170 20 2903020440055 $ 147 27 I-- n 2103020340142 $ 255 30 2903020440057 $ 14664 t--- -- 2103020420020 $ 4868 2903020440070 $ 11436 t---- - - 2103020430014 $ 14664 3003020410010 $ 194 72 \ . . . 1 . . . Complete List STILLWATER CERTIFICATION Updated 11/30/2001 DELINQUENT GARBAGE ASSESSMENT Certifiable Certifiable Geo Code Balance Geo Code Balance I---- $ 3003020410019 $ 214 95 2103020430024 194 72 I-- -- $ 9736 2103020430027 $ 170 20 3003020440006 I-- --- $ 2103020430037 $ 8510 3003020440009 194 72 I---- $ 3003020440029 $ 194 72 2103020430039 4868 1--- $ 2103020430051 $ 194 72 3003020440032 243 40 - 2103020430070 $ 2859 3003020440049 $ 9736 - -- $ 2103020430071 $ 4210 3103020110027 194 72 - --- 2103020430080 $ 8577 3103020110085 $ 5957 2803020110005 $ 170 20 3103020120002 $ 4255 2803020120026 $ 8510 3103020120017 $ 146 04 2803020120027 $ 8510 3103020130005 $ 7332 ---- 2803020120029 $ 8510 3103020140035 $ 255 47 - - $ 2803020120078 $ 194 72 3103020140044 194 72 - - 2803020120085 $ 4255 3103020140063 $ 4868 --- 2803020130081 $ 161 16 3103020210015 $ 2605 2803020130135 $ 12918 3203020110098 $ 152 69 2803020130168 $ 21275 3203020120018 $ 10998 2803020210004 $ 14664 3203020130009 $ 17020 -- 2803020210009 $ 4255 3203020130010 $ 107 64 -- - $ 2803020210010 $ 2859 3203020130080 6649 -- 2803020210016 $ 3666 3203020130084 $ 212 75 '--- 2803020210025 $ 194 72 3203020130097 $ 170 20 2803020210031 $ 11436 3203020130101 $ 4868 2803020210036 $ 21275 3203020140027 $ 8510 2803020210043 $ 194 72 3203020140032 $ 14664 2803020210068 $ 8554 3203020140097 $ 9736 --- $ 2803020210077 $ 4868 3203020210029 12765 -- -- 2803020210084 $ 200 43 3203020210031 $ 4868 - 2803020210089 $ 170 20 3203020210075 $ 8510 2803020210108 $ 17020 3203020210094 $ 14664 2803020210112 $ 4255 3203020210096 $ 2859 2803020210135 $ 455 98 3203020220017 $ 6490 2803020220009 $ 8577 3203020220056 $ 127 65 --- 2803020220016 $ 19472 3203020220086 $ 14664 - 2803020220055 $ 4255 3203020220107 $ 194 72 - 2803020220073 $ 340 44 3203020220108 $ 202 95 --- 2803020220089 $ 4255 3203020230011 $ 10364 2803020220093 $ 194 72 3203020230018 $ 7222 2803020230021 $ 14664 3203020240029 $ 4255 2803020230023 $ 9340 3203020240039 $ 7332 - 2803020230025 $ 6110 3302020120110 $ 21449 - $ 2803020230029 $ 146 64 3303020110020 8435 - 2803020230032 $ 7671 3303020110022 $ 4255 2803020230045 $ 170 20 3303020110044 $ 3328 2 Compl':!te List STILLWATER CERTIFICATION Updated 11/30/2001 DELINQUENT GARBAGE ASSESSMENT - - Certifiable Certifiable Geo Code Balance Geo Code Balance 2803020230085 $ 194 72 3303020110048 $ 127 65 2803020230104 $ 170 20 3303020110059 $ 170 20 2803020230108 $ 12020 3303020110081 $ 14604 2803020230113 $ 17020 3303020110116 $ 6643 2803020230128 $ 170 20 3303020110131 $ 7332 2803020230132 $ 194 72 3303020110136 $ 14664 2803020240016 $ 194 72 3303020110141 $ 5677 2803020240022 $ 4255 3303020110144 $ 255 33 2803020240028 $ 4255 3303020120019 $ 194 72 2803020240061 $ 194 72 3303020120034 $ 170 20 2803020240062 $ 16469 3303020120035 $ 194 72 2803020310004 $ 212 75 3303020120037 $ 179 98 2803020310026 $ 148 30 3303020120062 $ 170 20 2803020310037 $ 102 13 3303020120080 $ 19472 2803020310045 $ 8510 3303020120088 $ 258 14 2803020310049 $ 7332 3303020120091 $ 127 65 2803020310054 $ 14664 3303020120094 $ 9780 2803020310108 $ 4255 3303020120118 $ 8510 2803020310112 $ 258 14 3303020130021 $ 7332 2803020320002 $ 239 88 3303020130028 $ 194 72 2803020320027 $ 167 35 3303020130028 $ 19472 - - 2803020320075 $ 9576 3303020130043 $ 170 20 - 2803020320084 $ 5097 3303020130046 $ 4255 2803020320100 $ 170 20 3303020130048 $ 6267 2803020320144 $ 2859 3303020130061 $ 170 20 2803020320147 $ 194 72 3303020140022 $ 237 66 2803020320150 $ 6807 3303020140047 $ 4868 2803020330044 $ 7020 3303020140074 $ 170 20 2803020330051 $ 4255 3303020140128 $ 7332 -- - 2803020330066 $ 170 20 3303020210008 $ 4868 ---- 2803020330074 $ 170 20 3303020210049 $ 9806 -- 2803020330077 $ 149 93 3303020210051 $ 194 72 -- 28030~0330104 $ 14664 3303020210053 $ 4255 - -- 2803020340007 $ 170 20 3303020210102 $ 19810 --- 2803020340028 $ 4255 3303020220056 $ 187 39 ~803020340062 $ 21275 3303020240014 $ 17020 - --- 2803020340063 $ 14664 3303020240027 $ 19472 ---- -- 2803020340071 $ 17020 3303020310004 $ 11436 -- 2803020340105 $ 306 65 3303020310049 $ 8510 :;803020410029 $ 293 08 3303020320012 $ 3672 -- 2803020410060 $ 170 20 3303020320012 $ 3257 --- "803020410094 $ 9736 3303020320023 $ 9472 -- ~803020410099 $ 212 75 3303020320026 $ 14664 - -- - 2803020410106 $ 8510 3303020320026 $ 170 20 . . . 3 . . . Complete List STillWATER CERTIFICATION Updated 11/30/2001 DELINQUENT GARBAGE ASSESSMENT Certifiable Certifiable Geo Code Balance Geo Code Balance ----- 2803020410107 $ 18084 3303020320028 $ 8510 -- 2803020420001 $ 194 72 3303020320030 $ 4255 2803020420084 $ 240 96 3303020320030 $ 4255 2803020420090 $ 14664 3303020320031 $ 170 20 2803020420092 $ 194 72 3303020320031 $ 19340 2803020420113 $ 8511 3303020320033 $ 14664 --- 2803020420116 $ 3029 3303020320033 $ 14664 -- 2803020430004 $ 3666 3303020320033 $ 7332 -- - 2803020430058 $ 14664 3403020220010 $ 3666 -- 2803020430070 $ 194 72 3403020230055 $ 21275 2803020430085 $ 170 20 3403020230089 $ 3666 2803020430102 $ 488 00 3403020230090 $ 142 95 2903020110011 $ 171 42 3403020230104 $ 340 44 I-- --- 2903020140066 $ 194 72 -- $39,373 41 4 . r · Memo DATE of MEMO: November 30, 2001 DATE of MEETING: December 4,2001 TO: Mayor and CIty CouncIl Chantell Kad~ DIrector of AdministratIon FROM: RE: Fire Alarm Test & Inspection Contract Attached for your review is a proposal from SImplex for Annual FIre Alarm TestIng & Inspection of the CIty Hall facility. . The Fire Code requires that all commercial buildings be tested on an annual basis. Recommendation Staff recommends the City Council approve the attached Resolution approvmg the annual Fire Alarm Test & InspectIon Contract WIth Simplex Time Recorder. . APPROVING CONTRACT WITH SIMPLEX TIME RECORDER FOR ANNUAL FIRE ALARM SYSTEM TESTING BE IT RESOLVED, by the City CouncIl of the CIty of Stillwater, Minnesota that the LIfe Safety ServIces Agreement wIth Simplex Time Recorder for annual fire alarm system testIng for 2002 III the total amount of$1,395 00 is hereby approved Adopted by the CIty CouncIl this 4th day of December 2001. Jay KImble, Mayor ArrEST: DIane F. Ward, CIty Clerk . , . . . . OCT-31-2001 WED 11:39 AM SIMPLEX · a.Simplex By and Betweersimplex rune ~eco~r and 5000 Cheshire Lane North #3 Simplex Minneapofis, MN 55446 Fax: (763) 367--5002 (763) 367-5000 Services will be provided at the following loc8tJon(s): FAX NO. 7633675002 P. 02 Proposal No. 337. T - Date October 24, 2001 Cu~omerNo?37-00644633 Stillwater Citx Hall & Fire Station 216 4lh Street North Stillwater, MN 55082 Attn Chantell Kadin Phone: (651) 430...aBOO Same address as above Simplex shall perform according to the terms and conditions on the pages that are attached and listed below. Type of Service~ Life Safety Service Agreement - 1.100% Annual SyStem Test and Inspections - Smoke Detector Cleaning - Complete Documentation and Recommendations - Customer Assisted VISits/Informal Training P Other Services Included In this Agreement (See "Special Pl'OVIsions" pages for details) . Price: All lor the total annual sum of: One Thousand Three Hundred Nnety Five Dollars SpeciallnstNctio..: Plus appllC8be taxes. ($ 1,395.00 ) The Customer agrees to purchase, and Simplex agrees to provide the services identified in this Agreement subject to management approval and continuance of credit approval by Simplex. No waiver, change, or modification of any tenns or conditions of thiS Agreement shall be binding on Simplex unless made In writing and signed by an officer or authonzed manager of Simplex. The terms on the reverse side are part of this Agreement, and are hereby accepted by the undersigned. Simplex Time Recorder Co. Bruce MIggins By SerYIce Sales Repreaent:dlvt: Trtle Approved For Simplex By Bla,,~, S~"ice Ma..ager Title . LOCATION:7633675002 Customer City of Stlllwater By Title Mayo r Date December 4, 2001 PO Number Service That's AIwa}5 ASteR d ~hea . RX TIME 10/31 '01 12:36 OCT-31-2001 WED 11:39 AM SIMPLEX 1:'1CQ Fire & Security ..",..SrI_II FAX NO. 7633675002 p, 01 i SimplexGnnnel/LP 5000 Cheshire Lane Norrh Swre3 MInneapolIS MN 55446 763-367-5000 800-292-4111 763-367-5002 Fax wwwsmp/eJqJnnneHcom . rsl8Fax TransmisslDn r,.,. faCSllTUle rrsnstTllSSlOnmB'IcontamconfidsntJal andlOlaawnev/ahenr pnv1ieged mforma1JOn ~roth9S8f1der. Thclflform5t1onlS1I6B/1dedonqforthe useofthe /fIdNdJBlore~namedan lhIS tlafl$lTllS$lOnshHt./I you n TIQt tfIB mrendBd rtJCIplent or /110 M7P/0ves or agent ,.potI8/bIs to /he JfI(JNIdsdIllCl(Jlent. }GIShouldrerumlOS8ndsr~ You 8le hereby //OTIf11Rthar8lr/tifst:;b$tJte. COP/lfl{}. distnbuaanor tile ta/Qn(J of 8/1'1 actJQn In relJancs 011 rhe CfJntBnrsoflhlS rslecoped InformatIOn IS sfhCti'l pIOhrbJtsd 24/7 Emergency Serviee . Fire Spnnkler Systems . Fire Detection & Alarm . fire ExtinguIShers . R,*nge Hood Systems . SpeCIal Hazard Systems . Intogratecl Security Applications . Healthcare Systems . Sound & CommunrcatlOns . Tune & Workforce Management . Emergency Ughting . System Design Be InatBJlatlOn . Proj8Ct Management . Inspection Be TeStJllg . PreventIVe MEuntenance Over 160 offices In pnnClpal CItIes throughout North America For marketJng brochures regarding S1mpJexGnnnell systemS and S8Mces. call 1-800-746-7539. Dtirte October 31, 2001 Compen,/ Stillwater City Hall I Fire Station Attflnrlon Chantel FG No. 651-430-8a09 From Bruce HiggIns . Subjflct Fire Alarm TestIng No. offlllll" 6 t/flCAJdlng t/II$ ons) Here is the proposal for testing your fire alarm system. Included," this proposal is testing of all of the system deVices, cleaning of the smoke detectors and test documentation. The last page Is for a full service agreement In addition to the testing it includes seNlee and full parts replacement Including battenes, smokes, etc Call me with any questions. ~ . LOGAT I ON: 7633675002 RX TIME 10/31 '01 12:36 -.. , . Memo To: From: Date: Subject: Mayor and City Council J ./ Steve Russell, Community Development Director f""" November 29, 2001 Request for Variance to Construct Smgle FamIly Residence on Lot m Bluflland/Shoreland District. Case No. V/01-41. The Planmng Conumsslon heard thIs vanance request at their meetmgs of September 10,2001 and October 8, 2001. The request IS for a vanance to the rear yard setback requirements (25 feet reqwred, 0 feet requested) for constructIon of a single family reSidence. The Plannmg Commission could not find unusual circumstances for grantmg the variance and felt the site IS currently being used for reSidentIal purposes by the owner. The Plannmg ConumsslOn demed the vanance. The applIcant has appealed the decision to the City CouncIl for reVIew. . Recommendation: ConsideratIon of Planning CommiSSion recommendatIon and appeal. Attachment: ApplIcatIon, Planmng Commission staff report, mmutes from 10/8/01 CPC Meetmg and letter of appeal If Approved, the following are the Conditions of Approval: 1. A subdiVIsion for the development site shall be applIed for and approved before the variance can be used. 2. Any development of the site shall be connected to City water and sewer semces. 3. A covenant shall be recorded on the property infonmng the owner of the presence of a traIl and potentIal for nOise and other c:hsturbances. . , HOESCHLER & BEISEL LLP ATI'ORNEYS . John G. Hoeschler Ph 612-436-3636 Fax 612-338-6600 Jghoeschler@msn com 282 US Trust Center 730 Second A venue South MinneapolIs, MN 55402-2444 October 16,2001 Stillwater Zomng Admlmstrator Attn: Sheila CIty Hall 216 North Fourth Street Stillwater, Mmnesota 55082 By Fax (651-430-8810) and Mall (wI check) Re: Case No. V/Ol-41 Dear Ladies and Gentlemen: Please accept this as notice of appeal to you of the above referenced matter which was considered at the Planning Commission at its meeting on October 8, 2001. I enclose a check for $25.00 to cover the filing fee. . Unfortunately, I will be out oftown on both the first and third Tuesdays of November and therefore I request that the hearing of this appeal be set for your :first meeting in December on December 4, 2001. Would you please confirm that tlus schedule is acceptable to you. Under separate cover I will be sending to you a statement of appeal which will descnbe the request for variance and grounds for appeal. Thank you. Yours very truly, HOESCHLER & BEISEL, LLP ~ I G. Hoeschler, Attorney for Elayne Aiple IGHlrgb cc: Elayne Aiple . City of Stillwater Planmng Commission . October 8, 2001 After considerable discussion, Mr. Ranum moved to approved the realigned pedestrian walkway, to lImit the number of parking spaces in the upper plateau area to one and to temporarily close the Ingress/egress to the site at the south end of the south city parking lot subject to further study by city staff With more recommendations to be made at the November meeting. Mr. Gag seconded the motion; motion passed unanimously. Case No. V/01-41 A variance to the rear yard setback (25 feet required, 0 feet requested) for construction of a Single family residence at 1511 N. Main St. in the RB, Two Family ReSidential District and Bluffiand/Shoreland Distnct. John Hoeschler representing Elayne A1ple, applIcant. (Continued from Sept. 10,2001, meeting) Present were Mr. Hoeschler and Jack Moms, the potential buyer. Mr. Morris expressed his interest in constructing a single-famIly reSidence on the parcel in question. He noted that With the 100-foot setback required from the river and the 25-foot setback from the railroad tracks, he would be left WIth just 20 feet on wluch to construct a reSidence. . Mr. Hoeschler suggested the question IS what the city wants the ultimate use of the property to be He said the Manna has expressed Interest in the property, as have potential developers of the Territonal Prison site to provide nver access for condo owners. He said there IS pressure on the property and some type of development will occur. He suggested that a single-family residence would be the least Intrusive use Mr. Zoller said lus personal preference would be for the property to be in publIc use. He noted that a goal of the City has been to get the Territonal Pnson site back on the tax rolls, and he would look favorably on a use of the Aiple property that might encourage development of the pnson site. Mr. Teske also spoke In favor of putting the prison site back on the tax rolls, and of providIng nver access to more people than a single-family reSidence would. Mr. Russell noted the city had not received any response from the DNR on the proposal due to the state employees' stnke. Mr Hoeschler also stated he thought the DNR would prefer a smgle- family residence as least intrusive. He also noted that a single-family residence likely would generate more taxes than a homeowners' association use would. Bruce Ahlers, 110 Lakeside Dr., who owns property to the north of the Aiple property, spoke in favor of the Single-family use. He said he was opposed to the increased traffic other uses might bring. Mr, Ranum said the parcel is developable, even without the requested variance. Mr. Ranum, seconded by Mr. Teske, moved to deny the variance Mr. Zoller, seconded by Mrs. Bealka, moved to amend the motion to grant a 10-foot variance from the rear setback. Motion on the amendment falled on a 4-4 vote, with Mr. Zoller, Mrs. Bealka, Mr. Hultman and Mr. . 3 " City of Stillwater Planmng Commission October 8, 2001 . Peroceschi voting for the amendment, and Mr. Wald, Mr. Gag, Mr. Teske and Mr. Ranum votIng against Vote on the original motion to deny the variance passed 6-2, with Mrs Bealka and Mr. Perocesclu voting agamst. Other Items: · Fence OrdInance reVISIons - Mr. Ranum said members had preVIously talked about the sight line triangle for comer lots. Mr. Russell said there is wordmg regardIng the provisIon in the CIty'S supplemental regulations Mr. Ranum, seconded by Mr Peroceschi, voted to include the language regarding the sight triangle in the Fence Ordmance; motion passed unammously. Mr Ranum also expressed concern about allowing fences to be placed on property lines as proposed. · Swimming Pool Ordmance revisions - Consensus was that the entire ordmance needs reworking. Mr. Ranum, seconded by Mrs. Bealka, moved to direct staff to reconsider the proposed revisions; motion passed unanimously. Mr. Wald, seconded by Mr. Ranum, moved to adjourn at 10:20 pm.; all in favor. Respectfully submitted, Sharon Baker Recording Secretary . . 4 . . . Memo To: From: Date: Subject: Planmng Commission Steve Russell, Community Development Directo~ September 19, 2001 Request for Variance to Rear Yard Setback Requirement for Construction of a Single Family Residence Located m the Bluffland/Shoreland, Duplex Residential District Along Rlver Just North of Stillwater Yacht Club Between Railroad Tracks and the River Background. This item was scheduled for the September 10, 2001, Planning Commission meeting. The applIcant presented their request and the Planning Commission primarily commented on the request. The item was continued to the October 8, 2001 meeting of the Commission The Request The request is for a variance to the rear yard setback requirements for construcuon of a single family residence. The site proposed for the development is already occupied by a single family reSidence. In order for another residence to be constructed, the existmg lot would have to be subdivided. City sewer SeIVlce is not aV311able to the site at this time. Plans are being prepared to provide service to this site at some point in the future but the sewer project is not at this time scheduled for construction. Access to the site would have to be provided over a shared driveway with the existing residence. The applicant has indicated that although services are not available and the lot is not split, he would like to proceed with the variance request. The setback requrrements in the Bluffland/Shoreland District is 100 feet from the ordinary high water mark. The City'S setback from the railroad right of way is 25 feet. The lot width is 145 feet. A variance to the rear yard setback is requested to allow the structure to be located closer to the railroad property. At this point, no special circumstances particular to the property have been presented by the applicant other than the economic use of the land. If the variance was granted, the residential use could be incompauble with the railroad use that runs 30 feet from the property boundary. Noise and lights from the train have been a concern to other residences located in close proximity to the tracks. , Attached to this request is the site plan showing the location of the proposed building site and a topography survey of the area. The building site is located outside of the flood plain. Recommendation: Demal Attachment: Apphcation and map 88/28/2881 18:28 438881 CITY OF STILL~ ;R PAGE 82 Case No: Date Filed: Fee Paid. Receipt No.: \ PLANNING ADMINISTRATION FORM ACTION REQUESTED Fees COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 _Special/ConditIonal Use Permit $50/200 V Variance $70/200 ~Resubdlvlslon $100 SUbdivision. $100+50not _Comprehensive Plan Amendment* $500 _Zoning Amendment. $300 _Planning Unit Development · $500 _Certificate of Compliance $70 _Design Review $25 *An escrow fee /s alBo required to the costs of attorney and engineering fees (see attached) The applicant Is responsible for the completeness and accuracy of all forms and supporting material submitted In connection with any application. All supporting material (I e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater A site plan Is required with applications. Any Incomplete application or supporting material will delay thf. ~~~~ . PROPERTY IDENTIFICATION Address of Project i5 U 1J on.,.. m';lt\ S...,....c..r Assessor's Parcel No.; / 030;J() 1/1 tJa,)6 (GEO Code) Zoning DIstrict e. -z. Description of Project ?AW.r c.r (;ct/" LeT i .fiend- ~r: M....("4..~ ?c.'..r- tYl14t..; to( of ..,.t.c. G",ST ~ e ~ "F "'b'w ~ c.. c. C: ~~ Lors /3( ICf "1jlccl<..? Ca:,.d ;. Sc~~~..,Ii~...~~ AJd."fJ.:V -10 ..,te, <t~~..{" $7l'Lt...'tt'J ., hereby state Ihe foregoing $+stements and all data, Information and evidence submltt'ed herewith In all respects, to file best of my knowledge and belief, true and correct. J further certify I will comply w"lth f/le permit If It Is granted and used,. va"'., Go tlo~~c.A(.1I"" (, elAYA(c ~I P/..€ AD/" P perty Owner v 07 --'".... / ;<<./ l t?,- "- <-c........ Representative ~ . /,j I . Mailing Address 15"1 "3 Ih 4''1 Sf. H..,,- ~ Ji., City-Slate-Zip' Sf,'/It..x,:kr ./If.Al S..5b82. Telephone N.o. " r: I - 1./"3 C( - ' D " "3 t' ling Addres 3 0 S~c::.c....d . SC. Sk. 2t City - State - Zip. /'VIps ( U1 A> 5 Sit c Z. - .z. "'* C{ Telephone No. (0 t 2..- q 3 ~ - 3~ ~" SITE AND PROJECT DESCRIPTION Lot Size (dimensions) SOl:> x /4S Land Area c. 11"'.000 ~ F" Height of BUildings" Stories Feet Principal Accessory Total Building floor area square feet ExistIng square feet . Proposed square feet Paved Impervious Area _ square feet No. of off.street parking spaces ~'\fT1"'''~'''''''r-"'''\"'' nll""n, ^~I"f"'n t:'OI. ,....."'"' "",,,,, . . . HOESCHLER & BEISEL LLP A1TORNEYS John G. Hoeschler Ph 612-436-3636 Fax 612-338-6600 jghoeschler@msn com 282 US Trust Center 730 Second Avenue South Mmneapobs, MN 55402-2444 August 22, 2001 Mr Steve Russell, Planner Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Re: Aiple Property North of Mulberry Point Marina Dear Steve. Per our discussion earlier in the month, I enclose Mrs. Aiple's application for a variance from the rear line setback requirements for any residential structure to be built on her property directly north of the Mulberry Point Marina. In this regard, I enclose the following: I. Application form. 2. Maps of property showing area in question. 3. Application fee of$ 70.00. This request is based upon the peculiar nature of the subject property and the surrounding prllperties It is required in order to realIze any economic value flom the property. It Is occasioned through no fault of the landowner. It is the minimum variance necessary to solve the problem created by the strict enforcement of the zoning code. As you will see from the survey, we are requesting permission to establish a bwlding envelope 150' wide running from the 100' front set back line to the back line of the property . We are not requesting a front (river) or sideline variance. While I believe we should qualify for a front line variance, we do not wish to become embroiled in a protracted dispute with the DNR We only desire a rear line setback variance in order to allow sufficient room to build a single- family residence on the property. Mr. Steve Russell August 20, 2001 Page Two of Three . We do not have actual plans for a specIfic structure because we wish to confirm in advance of that design effort that there will be room to build a reasonable home. Therefore, we are simply asking for the variance to confirm that we can build an otherwise compliant structure Within the building envelope described. Our general plan is to provide access from the north over the existIng access road to the present Aiple home. No additional railroad crossmg will be required. This is the natural and histonc access point for tlns property. The entire Aiple parcel consists of almost fifteen acres and stretches over 3/4 of a mile along the S1. Croix River. The present Aiple house is located m the northerly 3/4 of the parcel and is delineated by a formal gate and fence on the north SIde of the railroad crossing The land south of the gate (the "Subject") has been undeveloped for the past fifty years but in earlier times was part of the industrial waterfront of Stillwater. The land itselfis high enough above the river to be not subject to flooding. The Subject is bounded on the south by the north line of Mulberry Point Marina, on the west by the old Northern Pacific railroad tracks, on the east by the river and on the north by the easterly prolongation of the division line between Lots 13 and 14, Block 7, . Carli & Schulenberg's AdditIon. The entire A1ple property, including the Subject, is within the city lImits. The property is zoned RB- Two Family District It is served by public water and will shortly be served by publIc sewer. The bluff is west of the property on the other side of Main Street and the railroad tracks. The prevailing setback from the river and the railroad tracks is established by the Mulberry Point Marina. The Marina has buildings at the edge of the river slope and has developed all the way to its boundary with the railroad. The Aiples have owned this property since the 1950's. A few years ago the City gave a conditional use permit to allow a parking lot and landing for a commercial boat, but the National Park Service vetoed the request for a dock on the grounds that the property needed to be sold to a single user. While we felt that the veto was without legal basis, no one wanted to spend the time or money required for a court appeal. We have now been approached by several parties interested in purchasing the property for a single family homestead if it is buildable. The combination of the 100' front (river) setback and a 25' rear year setback makes the property substantially unbuildable. . . . . -- Mr. Steve Russell August 20, 2001 Page Three of Three A variance from the rear yard setback will not adversely affect the adjoming owner because the raIlroad tracks separate any structure from the Subject and the tracks themselves are more than 25 feet from the property line. The Subject is a beautiful piece of property and all parties would be best served by the construction of a stylish single family home on it. This would set its use for the future and assure minimal impact upon the environment while still allowing meaningful economic use for the property. The Aiples have been paying taxes on this property for nearly fifty years and deserve to be able to realize some value from it. We therefore request a full variance from the rear yard set back so that we can have meaningful discussions with possible buyers. Thank you very much for your consideration. Very truly yours, HOESCHLER & BEISEL, LLP JB:oo~~~ JOH/rgb cc: Elayne Aiple J. , E '"' ... ---- - ----- --~- :If ~ /" " ~~- -\~ ~ -# ~. ,..~ ,.. , /' ~--::= /;.-- -- ------- ,. " ---- .- . ""--" ,.. , ..........~" \- .....::.,.....-"" ..-........ -:;:::..--- , , , / , , / '. .. J - ---..._--- -~ . . . tr . .: CP"NN lR'lCJ( OF' p~ ~"4Y co I I i ~ ... ~.. ~~ :1:", ,.JC ~i liIi ;q ~i! PI WESTERLY SHORElINE Of" THE ST. CROIX RIVER (LAKE ST. CROIX) AS AElO LOCA TEO DECEMBER 14, J 995. ICE ELEVA TIOO ON .OEC9.18ER 14,1995 (676.0 fEET) III.," "''''Q nUlC . O;! N.. ~:I:'" _.....z ~;I;l'I 1lI~ pi!~ 'Ocn M~~ ~\'I~ ... "lJ ~ 111 CSI IV . I ~~ " _. I _. ; I I <.. I ~ I ~A~[~~~/( cOF~ · L I I ~.j I I I ~-L- -:.:I-j""1=____~ NS~Q'20"E j '-J~ :' " r r: - "-1""-1"_-.1: -E.-~- - 235.40-:-- - f%ll\) :/ A:::: 3024'/5" I ,.' -- ~--. 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I . . . / Memo To: From: Date: Subject: v Mayor and CIty CouncIl Steve Russell, Community Development DIrector November 29, 2001 ResubchVlslon of EXIstIng SIX Lots Into Four Lots of 14,986, 11,590, 11,590 and 11,589 Square Feet Case No. SUB/01-54 ThIs Item was heard by the Planmng Comrmsslon at their meetIng of November 13, 2001 and recommended for approval on a 4-2 vote (minutes attached) Several neIghbors In the area expressed concerns for the resubdlvislon expressIng support for ownerslnp rather than rental development. Other concerns expressed were dramage, road rmprovements and tree removal. SInce the Planmng CommIssIon meetIng, the cuI de sac has been enlarged to 76 feet In dIameter and moved further to the south to address fire department concerns Recommendation: DecISIOn on request Findings: The proposal subchVlsion In consistent WIth the ComprehensIve Plan and Zomng. Attachments: CPC Staff report of November 13,2001 and nnnutes '" " PLANNING APPLICATION REVIEW FORM CASE NO. SUB/01-54 . Planning Commission Date: November 13, 2001 Project Location: 702 St. Croix Avenue West Comprehensive Plan District: Two Family Residential Zoning District: RB Applicants Name: Timothy J. Freeman, representing Clark and Adam Nyberg Type of Application: Resubdlvision Project Description: A resubdivlsion of existing six lots into four lots Discussion: The applicant IS proposing to resubdlVlde six lots into four lots of 12,439 square feet each. The proposed lot size and shape meet the requirements of the RB, Duplex Residential District. Recommendation: Approval as conditioned. Conditions of Approval 1. Approval of City Engineer. 2. Legal survey to be recorded. 3. Drainage/grading plan for proposed resubdivision shall be approved by the City Engineer before final plat approval. 4. The lots shall be connected to City water and sewer services. 5. The applicant shall obtain a development agreement for public improvements. Findings: The subdivision meets the development regulations of the zoning and subdivision ordinances. . Attachments: Application form/survey CPC Action on 11-13-2001 +4-2 approval . ( l . . . City of Stillwater Planning Commission Minutes November 13, 2001 4. Case No. SUB/01-54. A resubdlvision of existing 6 lots into 4 lots of 12,463.49 square feet each at 702 St. Croix Avenue West in the RB, Two Family Residential District. Timothy J. Freeman, representing Clark and Adam Nyberg, applicant. Mr. Timothy J. Freeman of Folz, Freeman, Dupay and Associates explained the resubdivislon request. He stated that after meeting With Klayton Eckles and Steve Russell at City Hall, all code requirements have been met or exceeded, with this plan. No variances are being requested and that the use being requested is a permitted use. Mr. Hultman opened the public hearing. Betsy Whitbeck and other members of the North HIli Neighborhood Association presented an 18signature petition opposing the project. Jim Nelson, 1411 N Carnelian, stated that after reviewing the ComprehenSive Plan and the Zoning Ordinance he realizes that this is a permitted use but feels that it does not fit with the character of the neighborhood. He expressed concern for neighboring property values and feels that owned property vs. rental property would be better maintained. He also mentioned that there are currently drainage problems and that if more landscape IS installed this condition would worsen. Mr. Nelson expressed concerns regarding the maintenance of the property since the Nyberg's purchased it. Barry Stoddard of 1311 Carnelian St. stated that he does not want more rental property In hiS neighborhood and will likely move out if the subdiVision is approved. Arlene Syverson of 1322 No. William Street does not want renters in the neighborhood because she feels that they do not take pride in their homes and would not 'keep up' the property. JoAnn Larson of 1404 N William St. reiterated the feelings of Arlene Syverson. Milton Wicklander of 604 W St. Croix Avenue agrees with his neighbors. He likes the quiet neighborhood and does not want to see more traffic in the area. Jan Kilkelly of 1313 N. Owens Street expressed her wish for single family homes, not multi-family dwellings. Doreen Hauser of 1309 N. Owens Street stated that there is already many problems, Page 1 .. City of Stillwater Planning Commission Minutes November 13, 2001 noise, etc. with the apartment complex that is already in the neighborhood. She would rather see owner-occupied properties than more rental properties. . Mary Hovland of 1218 N William St. stated that any increase In traffic would be detrimental to the neighborhood. Iris W of 1222 N William St expressed concern for the safety of her children if the population density Increases in the area. Brian Amund of 1311 Carnelian St. has concerns for the safety of his belongings. Betsey Whitbeck concluded that the desire of this association is to get new neighbors who will make an investment in the area, in the neighbors and In the entire community. She feels that owner occupied properties would provide that type of neighbor. She requested that the Nybergs consider some other type of development and thanked the Commission for their time and consideration. Mr. Hultman closed the public hearing. Mr. Gag clanfied that the purpose of hearing is for the Commission to rule on the . subdivision of the four lots in question, not on whether or not the property is rental or owner-occupied. Steve Russell stated because the development is consistent With regulations, it would not come before the Planning Commission or any other governing body for finther approval. Zoning Ordinances and Proposed Lane Use restrictions apply to the size, setback requirements, drainage requirements, etc., not to the residents. The owners of the property can construct any type of residence as long as it meets the requirements. Mr. Zoller pOinted out that even without subdividing, the Nybergs could actually construct 5 single family houses and a duplex on the property. These houses could still be rental units because the City does not require residents of a property to be the owner of that property. Mr. Freeman pointed out that the subdivision makes no distinction between owner- occupied or rental Units, only the number of housing units allowed. Page 2 . ~ . . . City of Stillwater Planning Commission Minutes November 13, 2001 Mr. Wald stated that there was really no valid reason to deny the request and felt that whatever went in there would be better than what is currently there. Mr. Zoller stated that this is probably the first time he has been asked to combine two lots, rather than separate into smaller lots. He also stated that there is no valid reason to deny thiS subdivIsion request. Mr. Hultman asked if North Carnelian will be improved With this development as a public improvement project. He asked if the developers will be required to install the curbing, paving and a turn-around for this. Mr. Freeman pointed out that the Nybergs were willing to take on the costs of the improvements to avoid a public improvement project. The applicant does not want the burden of a public improvement to be put on the neighbors. Motion by Darwin Wald to approve with conditions, Case No. SUB/O 1 -54, seconded by Glenna Bealka. All in favor. Page 3 . . . . . OEe u 3 2001 December 3,2001 - - - _" __::..J Stillwater City COWlcil 216 N 4th St Stillwater, MN 55082 RE. City COWlctl Meeting No. 01-27: Dec 4,2001 Case No. SUB/OI-54 and Stillwater Plannmg Commission Traming Dear City COWlctl. With regard to the North Hill Neighborhood Association's objection to the resubdiVlsion oflots, I support a position whereby the City COWlcil follow the CIty'S ComprehensIve plan, and to the extent that it conflicts WIth the applicant's request for resubdivision, that Mmn. Stat. Sectton 473865 be followed, as reqUIred, a copy of which is included. In other words, the use must conform to the City's Comprehensive Plan Wlder State law. Ifit does not so conform, the use applied for must be denied. I also question what If any trainmg the Stillwater Planning Commission members have as to the purpose and SIgnificance of the job they are charged with. I do not know if they have read the Comprehensive Plan or Wlderstand its significance. I do not feel sme they all Wlderstand theIr jobs. When leaving a recent Planning Commission hearing, 1 heard one member remark, "Someone called me at home about this case. How did they get my number?" He continued, "I don't want to be called at home about this stuft1" Clearly anyone who plays a role as a public official should expect and welcome calls from the people they represent I hope thIS IS only one member's expressIon of his own mlsWlderstanding of his role as a Planning Commission member. Yet, it was disheartening to hear these statements, particularly when the only group represented on the Policy Advisory Committee for the Highway 36 MNDOT plan is the Planning Commission. Not one citizen or business owner is representing Stillwater m this matter. 1 applaud the City COWlcil of Oak Park HeIghts for including 2 citizens and 2 business people, as well as city plannmg OffiCIalS, a city cOWlcil member and a parks commission member: this represents a balanced group which is inclusive of all stakeholders. My impression IS that the Stillwater Planning Commission is mostly a "rubber stamp" for the City's Community Development Director and IS not comprised of informed, mdependent thinkers with vision, for the most part, with some exceptions. Page I of 2 . . I hope that you, the members of the Stillwater City Councll, will take a look at whether the City Attorney should be providing mformational trainIng when new Planning CommIssion members are . appointed The cItizens of Stlllwater deserve more than they are gettIng from at least the one member of the Planning Commission. eabne MAnderson 1 W9 South Fourth St " Stillwater, MN 55082 J (W) 430-8457 (H) 439-8093 CC. Betsy Whitbeck, North Hill Neighborhood AssocIation Stillwater Gazette . Page 2 of 2 . Page 1 Cltatlon/Tltle MSA ~ 473.865, Adopt1on; conflicts, amendment of controls, devlces .47 M.S.A. ~ 473.865 MINNESOTA STATUTES ANNOTATED METROPOLITAN AREA CHAPTER 473. METROPOLITAN GOVERNMENT LAND USE PLANNING Cu"ent through End of2000 Reg Sess 473.865. Adoption; conflicts, amendment of controls, devices SubdIVISIon 1 Control copies to councIl Each local governmental UnIt shall adopt OffiCIal controls as descrIbed m Its adopted comprehensive plan and shall submIt copIes of the OffiCIal controls to the councIl WIthm 30 days folloWing adoptIon thereof, for mformatIon purposes only Subd 2 No conflict With plans A local governmental unIt shall not adopt any official control or fiscal device whIch IS m conflIct With Its comprehensive plan or whIch permIts actiVIty in conflIct With metropolItan system plans Subd 3 Amendments If an OffiCIal control conflIcts With a comprehensIve plan as the result of an amendment to the plan, the OffiCIal control shall be amended by the unIt WIthm nine months followmg the amendment to the plan so as to not conflict With the amended comprehensIve plan . CREDIT(S) 2001 Main Volume Laws 1976, C 127, f 16, eff Apn13, 1976, Laws 1977, C 347, f 68 HISTORICAL NOTES mSTORICAL AND STATUTORY NOTES 2001 MaID Volume Laws 1977, chapter 347, ~ 68, proVides "Laws 1976, Chapter 127 lm part enactmg ~~ 473 851 to 473 872 and amendmg~~ 462 355, 473 121, and 473 175] as compded m Laws ofMmnesota for 1976, is reenacted, effecbve retroacbvely to Apnl3, 1976 " REFERENCES LIBRARY REFERENCES 2001 Main Volume . Copyright (c) West Group 2001 No claim to origlnal u.s. Govt. works Page L MSA ~ 473.865, Adoptlon; confllcts, amendment of controls, dev1ces MumClpal corporatlons ~41 WESTIA W Topic No 268 C J S Municipal CorpOratlons ~ 83-84 . ANNOTATIONS NOTES OF DECISIONS Confhcts 2 OffiCIal controls 1 1. OffiCIal controls Metropobtan Land Use Plannmg Act reqwres that each metropobtan local government umt adopt offiClal controls, Ie, ordmances and regulatlons which Implement general obJecbves of their comprehensive plan and which may mclude ordmances estabbshmg zonmg, and reqwres amendment of ordmances whIch COnflict With the comprehensive plan Amcon Corp v City of Eagan, 1984,348 N W 2d 66 *75348 2. Confhcts DIscrepancy between zomng ordmance and comprehensive plan does not affect presumpnon that mumClpal zonmg deCiSion IS valid, rather, refusal to zone m accordance With comprehensive plan IS merely eVIdence that Clty'S acbon was arbitrary R A Putnam & AsSOCiates, Inc v City of Mendota Heights, Dakota County, App 1994,510 N W 2d 264, reVIew demed City councll's concern that development project whIch necesSitated rezonmg of property from low-denSity resldennal to high-denSity resldennal-planned unit development was not appropnately scaled m bght of surroundmg land use and City counc1l's concern about mcrease m aIr traffic over property which mIght affect development were legally suffiClent reasons for demal of rezonmg request, even though zonmg deciSion may have confbcted With deSignated use for property found m Clty'S comprehensive plan R A Putnam & AssoClates, Inc v City of Mendota Heights, Dakota County, App 1994, 510 N W 2d 264, reVIew demed Reqwrement m subd 2 of ~ 473 865 that condInonal use permit be for use that IS conformatlve WIth comprehenSIve plan supported City COunCll'.al of condInonal use permIt based on fact that comprehensive plan did not allow that use BBY Investors v City ofMaplewood, App 1991,467 N W 2d reVIew demed . Copyrlght (C) West Group 2001 No claim to origlnal u.s. Govt. works ,. . . . MEMORANDUM TO Mayor and CouncIl FR CIty AdmInistrator RE ReVIsed Year 2002 Budget and Tax Levy DA December 3,2001 DISCUSSIOn RevIsed 2002 budget and tax levy AccompanYIng thIS memo are the revIsed resolutIons adopting the 2002 budget and tax levy Unfortunately, the resolutIons I prevIously gave you were In error FIrst of all, the correct budget IS $8,613,219 I Inadvertently Included Debt ServIce In the budget number so the budget has been reduced by thIS amount. Second, I also Inadvertently used the "Proposed Tax Levy" number (i e , $6,334,881) instead of the actual tax levy (1 e, $5,924,837) so the tax levy has been reduced to the correct amount. The dIfference In the numbers was that the debt servIce portIon of the levy was overstated by $410,044 Fortunately, the debt servIce number was overstated so the posItIve note IS that the tax levy WIll actually be $410,044 lower than the "Proposed Tax Levy" that was adopted on September 11, 2001 AccordIng to the "Proposed Property Tax" statements that are prepared by Washington County, and which IS based on the CIty'S "Proposed Tax Levy" number, a homesteaded reSIdence located WIthIn StIllwater and valued at $150,000 would have received an 11 % overall tax decrease However, the final tax levy (as corrected) should now result In a tax decrease of about 14% to 15% for this same property (Note the example I used would have a 14% - 15% percent decrease even with a 8% - 9% Increase In market value over 2001) Recommendation CouncIl approve reVIsed resolutions adopting 2002 Budget of$8,613,219, 2002 Tax Levy of $5,924,837 and the 2002 CapItal Outlay. e 'lfA REVISED RESOLUTION NO 01- ADOPTING THE BUDGET FOR THE YEAR 2002 BE IT RESOLVED, by the CIty CounCIl of the City of StIllwater, Minnesota, that the operating budget for the General Fund is hereby adopted for the year 2002 WIth revenues and expendItures In the amount of$8,613,219 Adopted by the Council thIS 4th day of December 2001. Jay L. KImble, Mayor ATTEST DIane Ward, City Clerk " . . . r . . . REVISED RESOLUTIONNO 01- ADOPTING THE TAX LEVY FOR TIlE YEAR 2002 BE IT RESOLVED, by the City CouncIl of the CIty of StIllwater, Minnesota, that the sum of $5,924,837 IS hereby levied agamst all of the taxable property of the City of StIllwater, Washington County, MInnesota, for CIty purposes for the year 2002. Adopted by the CouncIl this 4th day of December 2001 Jay L. Kimble, Mayor ATTEST. Diane Ward, CIty Clerk ... . . . PresentatIon to THE STILLWATER CITY COUNCIL By the North HIll NeIghborhood AssocIatIon RegardIng: Request by TImothy J Freeman, representmg Clark and Adam Nyberg, for a re-subdIvlslon of eXlstmg 6 lots mto 4 lots of 12,436 49 square feet each at 702 St. CroIX Avenue West m the RB, Two FamIly ResIdentIal DIstrIct Case No. SUB/Ol-54 Tuesday, December 4,2001 For further mformatIon contact. Betsey Wlntbeck, PresIdent 651/260-0695 we oPPO>E Pit:J . $"'~ l"fIlle . AN'! 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DENSITY ISSUE 1. Proposed site containS 49,500 sq feet ofland. 2. Building 8 unIts on tlns would equal a densIty of 7 04 dwelling units per acre 3. The Stillwater ComprehensIve Plan gives the follOWIng three definItIons: "Single Family Small Lot: Up to four dwellzng umts per acre (net) ThIs IS Shllwater's older typIcal resldenhal denSIty sImIlar to residentIal areas developed before 1950." 1 "Single Family Attached: Up to 6 dwellzng umts per acre (net) ThIs IS the denSIty found zn recent townhouse developments zn Oak Glen and along County Road 5 " 2 "Multifamily Residential: Up to 15 dwellzng umts per acre (net) ThIs deslgnatzon IS zntended pnmarily for multifamIly projects for three or more dwellzng umts on the same sIte These sItes are located on transIt lznes and in mzxed use areas where CIty servIces are available. " 3 4. The StIllwater ComprehensIve Plan defines these as the maxnnum densities for tlns type of land use. "For ResIdentIal uses, the deslgnatzons shown are maxImum denSItIes " 4 5. The 'Land Use' section of the StIllwater ComprehensIve Plan is clearly Intended to apply to both newly annexed areas (URTPA) as well as eXIsting city areas. "ThIs chapter examznes past city growth and development trends and prOVIdes dlrechonfor future growthfor the next 25 years to 2020 by defining land use categories and mappzng changes zn land use zn the exlshng CIty and zn the Urban Rural Transition Planmng Area (URTP A) " 5 6. MInnesota statute 473 865 prevents any local government unIt from doing anythmg In COnflIct WIth Its ComprehensIve Plan. "Subd. 2. No conflict with plans. A local governmental umt shall not adopt any offiCIal control or fiscal deVIce which IS zn conflIct WIth ItS comprehensIve plan or whIch permits actIvIty zn conflIct with metropolztan system plans " 6 Conclusions: 1. Existing RB zoning places this parcel into 'Single Family SmaU Lot' or 'Single Family Attached' land use category. 2. Proposed density for this project is clearly higher than the Stillwater Comprehensive Plan allows. 3. Approving this project will place the Stillwater City Council in violation of State Statute. . . . DENSITY ISSUE Citations 1. CIty ofStlllwater ComprehensIve Plan, December 12, 1995. "Deftmbon of Land Use Categones". Page 3-7 2. CIty ofSbllwater ComprehensIve Plan, December 12,1995 "Defimbon of Land Use Categones". Page 3-7 3. CIty ofSbllwater Comprehensive Plan, December 12, 1995. "DefimtlOn of Land Use Categones" Page 3-7 4 CIty ofSbllwater ComprehensIve Plan, December 12, 1995 "DefinItIon of Land Use Categones". Page 3-7 5 CIty ofSbllwater ComprehensIve Plan, December 12, 1995. "Land Use- Introduction". Page 3-1 6. Mmnesota Statute 473.865. Adopbon, conflicts, amendment of controls, deVIces Calculations Site Size: 61018 of 7,500 sq feet (50 ft X 150 ft) = Vacated portion of Sycamore S1. (30 ft X 150 ft) = 45,000 sq ft. 4,500 sq ft. 49,500 sq ft. Total = Dwelling Density: 1 Acre is 43,560 sq ft. This sIte represents 1.136 acres (49,500 + 43,560) 8 dwellmg unIts on 1.136 acres IS 7.04 dwellmg umts per acre (8 +1.136) . . . DRAINAGE PROBLEM Situation: The proposed development site has created a serious erosion problem for properly to its north that is being washed into a wetland that is part of the Brown's Creek watershed. History of Problem: Prior to Sherman Gordon's purchasmg these SIX fifty foot lots it had been the sIte of the BIshop's home Gordon tore the home down and buIlt stables for lus horses. It has been a horse pasture since probably 1957. The land used to dram mamly m a southward dIrectIon. As the horses grazed much of the folIage from the land It no longer absorbed as much ramwater and started draunng more mto the back yards of neighbonng homes To prevent thIS from contmwng to happen, about SIX years ago Gordon created a burm between hIS property and the three homes to Its west. ThIs changed the dramage pattern such that both raInwater and wastewater (from washing out the stables) started drainIng across the property to the north and mto Its wetland. Consequently major erosIon started occumng, formmg a small ravme as the property washed away. Tlns IS causmg major damage to this adJommg property and IS preventmg the landowner from bemg able to use the property. The wetland has also been damaged by the mcreased run off of ammal waste and lawn cheIll1cals It IS now almost completely cattaIls and other mvaslve speCIes, WIth very lIttle open standIng water at any tune The wetland IS part of the Brown's Creek Watershed, drammg mto Mud Pond, whIch drams mto Brown's Creek through a pIpe which crosses the golf course. Necessary Action: ThIs IS a pre-exIstIng condItion that has occurred because of modIficatIOns made to thIS property over the past 50 years: the bwldmg of the house, the teanng down of the house, the buIldIng of the stables, and the creatIon of the burm. ThIs is not land that "has been untouched smce the glaciers", to paraphrase the CIty attorney at a 1996 meetIng The current landowner IS responsIble for lus water runoff and the developer cannot be sunply held to the standard of causmg "no more runoff than currently eXIsts" as his representative has stated. Instead he must remedy the eXIsting problem and ensure that any new development does not re-create the problem. Questions: Hasn't the Brown's Creek Watershed become an important environmental initiative in recent years? Can development occur at 702 w: St. Croix without an environmental impact statement? . . . . Although the owners of the property to the north had already imtlated a discussion With Mr. Gordon about fixmg the problem, he suffered a health problem and was unable to contInue that discussion. Subsequently, the land was sold to the Nybergs. Can development take place without amending the deleterious drainage situation? Doesn't the City have to require an easement be given by the owner's to the North before development can begin? o <D po. I........ '..../ () () , _..J (Y' _!....J . o CO , WEST SYCAMORE STREET (VACATED) , ~ 30.00</ NOo040'17"E ...." I .. I 15052('1'1 , E 150 r 8'- ., 00 , .n'" ,-- I r\ 1"\ I " [-< < .....L_ v\...Ir, - - - -- 15051 m 150 r E-4 15052 rn( ~ E: 150 r "\.....) r"_" gj. / "'\ ..... / V - t") t::t: f :i:~ < / '\. L. ~ () V/ ~,-... v 00 Q) r \ '" 150 52 m ~ 'E r J 150 r 00 V; ~lg.. _\-> .:3 Z2 81fX~{J r::~i-- c I.LJ, c. . O:i;.1!E ...... 10 I ~ '" ~ 0" lUb == - 0 I 00 o Z I lOlO ~~ ~- ~ o Z 150 52 m 150 r A ~t E i ~.. o ,00 ,lOlO . ! E ,g;.. j. 00 ,. lOlO ,I 'I 'L _ ____ ~__ 15051 m 150 r S890 19' 43"E 150.49 CenterlIne Sycamore Street (plottelj os Lo6<e Avenue)./ ~ ---~~~52 m g" V ~ 150 r ,.;~ ~ ~l's:> ~'> ~ ~j .~ \" ~.......... - 589i 9' 43"[ _/ 15052 ----]------ --~;~g~2-~ ---------- E o ~ E ~ 0'" ~~ . . , , 150 r 150 51 m -- ..--...----- ~ 0 0'" 0 fX~ !::: ... E .. ..~ 00 IOlO '11 1 1 ~E ~~ E In 5 s of E ~ :;, o .. II) cD .0'''00 b !: .. 8k ~Z In 6 c: E ~ .. gE m 00 "0 150 r lOlt') I : 15051 m / 8- ," 0 . ... 150 51 15 Rodlus a. N89019' 43"W _ · Gutterllne_ CROIX AVENUE ... ::' 150 r 150 51 m 150.51 589"19' 43-E I ... !;C:/ Nol1h LN Of W OJ E ml ~...t.. n South .....7 ,. Of 0 ..,. ~!7'< Lot 8. BIoc:k n. 00 l;; i ~ r;y ..... COOPER'S ADOI1ION It') 10 t' ot-- ----~j(r------------------------ U1 ()) ~ ~ 150 51 m 0'1 E OJ 150 r ()) .Q,~" ... ....~ 00 &010 h v ..2 -7 I '00 \l/llO , , '... (VACATED) U-) ~- '..../ () () , _..J (Y' _!....J , ti~ 15 Radius o Gutterllne WEST ST. EXlstmg BitumInous --- --- ) 10 ( 5 c "e :;, ,......, r\~"\1 ~ I - I c< < m .....L_V\...Ir' .~\( 0> 60 c I +- I 10 K . w I 60 I _,,-o~""~ o co I o J~---- ---i 25 50 100 ~ ""'-"V ~ \", J LEGAL DESCRIPTIONS. PARU.L A lot 7 and the ,outh 49 47 teet ot Lot R. a.. me.u.uroo at ,\ nght angle to the ~outh IlIle of '!.ald Lot Perfected Plat of the <. Ity of \tl "Wolter on tile and of record In the otlil.e of the Cnunt" Rel.ordet P^RC~L B lot Q and that part 01 Lot 8 Iymg north of the ~outh 49 47 feet thereof ~ meolbured at a nght dOg ADDITION aCl.ordmg to the Perta-ted Plat ofthe Clt} of StJllwater on file and ot record In the n ALSO. the wuth 1t1 28 feet 01 Lot I 0 ~ medbured at a nght dngle to the bouth Ime of ~ald Lot II Perfected Plat of the City ofStJllwater Oil tile and ofrecnrd m the otlke of the COWlty Recorder PAReI:.L (' Lot II and tlldt pm 01 Lot 10 Iymg north of the ~outh 26 28 feet ~ meabured at a nght angle to 1 a~ me~ured at a nght angle to the south Ime of bald Lot 11. BI<H.k fl. COOPl:.R'1) ADDITION and of record In the office of the ('ounty Recorder. Wa...h mgton County. M mnewta PARCEL D Lot 12 Iymg north of the south 3 09 feet thereof as measured at a nght angle to the loouth hne of the Perlected Pldt of the Ctty ofStlllwater on file and ofrelord III the office of the County Rel.o ALSO, that part of vacated We!>t Sycamore Street (platted ab Lake Avenue) accruing to bBld Lo the City of StIllwdter on file and of record III the office of the Count} Recorder. Wa')hmgton Co Present Zoning --- RB Minimum Building Setback Requirements. 30 Foot --- Front Yard 10 Foot --~ Side Yard 25 Foot Rear Yard I 30 Foot --- Corner Lot Street Side 1 R C NOTBS r DENOTES RECORD DIMENSION m DENOTES MEASURED OINENSlON I HEREBY C PREPARED . ' . Memo To: From: Date: Subject: Mayor and CIty Council Steve Russell, Commumty Development DIrector November 29, 2001 Amendment to Zomng Fence Ordmance Case No. ZAT/OI-02) v The Planmng CommIssIon, based on staff comments received from property owners, brought the subject ofFence OrdInance revIsIons to the Plannmg ComnusslOn for dIscussIon. The CommiSSIon dIscussed pOSSIble reVISIons and made the folloWIng changes: · Defined fence heIght for natural grade · Added clear comer provision · Clanfied that a 42" fence maxunum can only be constructed In the front yard or extenor SIde yard . The Cormmsslon held a publIc heanng on the amendment on November 13, 2001 and recommended approval Recommendation: Approval (first readIng) Attachment: Fence OrdInance . DRAFT -11/8/01 (16) Fence regulatIOns Fence regulations are as follows. a Purpose The purpose of tIns subsection IS to proVIde for the regulation of fences m the CIty, to prevent fences bemg erected that would be a hazard to the publIc, or and unreasonable mterference WIth the uses and enjoyment of neIghbonng property and are compatible with eXIstIng uses, other zomng restrIctions and dramageways. b Definztzons For the purpose of tIns subdtVIslon, the following definitions shall apply Fences means any lInear structure used to prevent access by persons or ammals or prevent VISUal or sound transference. Fence height shall be measuredfrom natural grade andfence posts shall be no higher than 6" above the top of the fence. c Permit required No fence shall be erected WIthOUt first obtaImng a fence permIt. ApplIcatIon shall be made to the commumty development dIrector along with a fence pernut fee m the amount of $25 00. The communIty development drrector IS authonzed to Issue a fence peront If the applIcation mchcates that the fence WIll be m complIance WIth tIns subdIVISIon. The CIty councIl shall hear and deCIde appeals when It IS alleged that the commumty development dIrector was m error. The appeals shall be taken as prescnbed m subchVlslOn 29 of tIns section. d In yards Fences may be pernutted in all yards, subject to the followmg: 1 Fences m excess of SIX feet above the ground grade shall be prohIbIted in residential districts. tmlcss the. abuttmg ncighbor conscnts to a lnghet: fence and pcnl11ss1on IS gtantc.d b, the elt) GOtl11Gll 2 The SIde of the fence consIdered to be the face (fimshed SIde as opposed to structural supports) shall face abuttIng property. 3 No fence shall be permItted on publIc rights-of-way. 4. No fcnee may be aeetcd on Githa street SIde of a coma lot tlJ.at WIll obstu:tct 01 ImpcdG the GlGar y ICW of a11 intcrsectton b, appIoa<,ll1l1~ tlctfJk. (See SubdivISion 24, See1:1on4.) Clear corners. On a corner lot in any residential district no fence, wall, hedge or other structure or planting more than 42 inches in height may be erected, placed or maintained within the triangular area formed by the intersecting street lines and a straight line adjoining the street lines at points which are 40 feet distant from the point of intersection, provided that this regulation does not apply to trees trimmed to a height of eight feet above the street grade leveL 5 In resIdal1:1al dIstllGtS, fcnGcs located in the nont ,ard beyond t11G bmldmg lInG shall not exceed 42 inchGS m height. In residential districts, fences shall be limited to a height of 42 inches in the front and exterior side yard required setback area. (Ord N. 815, 8-1-95) 6 No fence shall be erected before all lots WIthIn a dramage system or platted block have had the final grade establIshed and approved and all lots WIthIn the system or platted block have had turf establIshed WIth grass seed or sod. '. . . . . e Along property lznes Fences may be pernutted along property lInes subject to the followmg: 1. Fences in residential districts may be erected on the lot Ime provided the footings are Wltlnn the lot line. 2 Fences m commercial or mdustnal dIstncts may be erected on the lot Ime to the height of six feet or a height of eight feet With a secunty arm for barbed WIre. f Exzstzng No eXistIng fence m violation oftlns section will be allowed to be replaced or rebuilt Should an eXlstmg fence be replaced or rebUilt, It must come under the regulatiOns of subsection (1)P of this subdiVision. g Impedzng draznageways and easements No fence shall be erected where It Will Impede a dramageway or drainage easement. h Vzolatzons VIOlations of subsection (1)p of tlns subdiVISion may be enforced by mJunctIon, and the City shall be entitled to the remedy of abatement in order that a fence erected m violation of subsection (l)p oftlns subdiVIsion may be removed. . . , . I . . . MEMORANDUM TO Mayor and CouncIl FR CIty AdmmIstrator RE Year 2002 Budget and Tax Levy DA November 29,2001 DiscuSSIOn 2002 budget and tax levy Accompanymg this memo are Exlnbit A, 2002 Budget Companson - Requested vs. Recommended, ExhIbIt B, 2002 CapItal Outlay, and the resolutions adoptmg the 2002 budget and tax levy The recommended overall budget is $10,913,803 ($7,870,219 General Fund operating, $743,000 General Fund capItal outlay and $2,300,584 debt servIce). The recommended tax levy is $6,334,881 (Note. The budget numbers are dIfferent than the numbers shown on ExhIbIts A and B because only the General Fund budget IS reqUired to be adopted and certIfied to the County However, the budget adoption WIll also mclude the amounts shown on ExhIbItS A and B) In regards to the 2002 budget, the recommended overall operating budget IS $240,505 less than that wlnch was subrmtted to the CouncIl on September 11, 2001 Although staff believes that their budget requests were justifiable m VIew of the increased costs of operating theIr respective departments - especially given the growth that has occurred WIthm the City over the past year or so - It was necessary to reduce the requested budgets by $240,505 in order to balance the budget (i e, expendItures = revenues). It was a difficult exercise and I commend the staff for makIng the changes that gIve us a balanced budget. Two budget Item changes should be pomted out. The first item IS Contractual under Mayor and CounCIl Contractual mcludes legislative consulting work that IS performed by LegIslatIve Associates Inc. (i e, Ed Cain) The 2001 budget was for $45,000. I am recommenchng that the budget be reduced to $35,000 for 2002, pnmarily because I have not had a chance to meet WIth Mr Cam to dISCUSS the work program that WIll be included m the 2002 consultants contract Therefore, at tlns tIme anyway, I am not sure how much consulting work WIll be needed for 2002. The contract WIll be presented to Council at the December 18th meetIng If the contract amount exceeds the budgeted amount or If the contract needs to be amended durmg the course of the year, CouncIl could do so WIthOUt affectIng the general budget because this type of expenditure has actually been funded from the Capital Projects Fund (because the work usually results m a project such as the levee wall) , . The other Item IS the SpecIal Events Fund I am recommending that the budget for thIS fund be reduced by elImInatIng the fundIng of the LumbeIJack Days parade ($6000) I believe St CroIX Events should pay for tlns event. . In regard to the tax levy, It IS the same as presented to CouncIl on September 11,2001 As was reported at the tIme the "Proposed Tax Levy" was adopted, the LegIslature made some sIgmficant changes to the tax laws this past LegIslatIve Session Most sigmficant was that under the new law, much of the cost ofK-12 educatIon wIll be paId directly by the state rather from local property taxes To help pay for tlns new educatIon responsIbilIty, the state reduced or elImInated the amount of money it histoncally gave CItIes to share in the cost of provIdIng publIc servIces lIke police, fire, street maintenance, parks and recreation programs In fact the CIty of StIllwater WIll lose $735,000 in state aid Because this state aid has been a sIgmficant (and Important) part of the CIty'S budget, Its loss forces the CIty to Increase Its portIon of the property tax bIll by thIS same amount On the other hand, property taxes should decrease overall because ISD 834' s tax levy WIll decrease The decrease In taxes IS estImated to be about 11 % (based on a tax for a $150,000 homesteaded resIdence) In regards to my recommended CapItal Outlay ("C/O") budget, ExhIbIt B, CapItal Outlay, shows the changes that I am recommendIng I have tried to modify the C/O budget to proVIde the most essential eqwpment items or Improvements based on need and on my understandIng of CouncIl's priontIes The recommended C/O budget also reflects a level of spendIng that IS SImIlar to prior years AgaIn, SIgnIficant reductIOns had to be made In order to develop a reasonable level of CapItal Outlay expendItures . The C/O budget Includes a new Ladder Truck. ChiefKallestad and other members of the FIre Department (Full and Part Time) belIeve that a Ladder Truck IS necessary to mamtain the state of readiness that the FIre Department has enjoyed over the past 25+ years when the CIty dId have a Ladder Truck (see attached memorandum from ClnefKallestad) ChiefKallestad IS recommendIng that the City purchase and pay for the Ladder Truck over a 3-year penod - $200,000 in 2002, $240,000 in 2003 and $240,000 In 2004 (these numbers are apprOXImate at tlns trme) From a finanCIng standpOInt, I belIeve that this IS doable and at tlns time It IS a matter of CouncIl determInIng the pnonty and need for a new Ladder Truck (keep in mind that any C/O item must receIve "final" approval before it can be purchased - even If it IS a budgeted Item) Just a reminder that the City needs to adopt and certify the proposed budget and tax levy to the County by the December 31 st, so the budget and tax levy need to be adopted at least by the December 18th meetIng. Therefore, If the Council desires to adjUst the proposed budget and levy before certIfying It to the County, you would need to do so at the December 18th meetIng (or at a special meetIng held before December 31 st). Recommendation Council approve resolutIons adoptIng 2002 Budget of$10,913,803, 2002 Tax Levy of $6,334,881 and the 2002 CapItal Outlay. , /}IJ{ . /J EXHIBIT" A" . 2002 Budget Comparlson- Reauested vs Recommended REQUESTED RECOMMENDED GENERAL FUND REVENUE Taxes 4,034,297 4,034,297 Licenses 83,460 85,985 Permits 500,000 516,500 Intergovemmental 1,839,963 1,846,990 Charges for Services 907,897 923,097 Fmes and Forfeits 103,500 123,500 Miscellaneous 139,650 140,650 Transfers m- Capital Projects Fund- Minor EqUipment 47,200 47,200 Leglslatrve Consultant 50,000 35,000 Orderly Annexation 10,000 10,000 SCAP Contnbutron 0 27,000 Sealcoatlng 80,000 80,000 Total General Fund Revenues 7,795,967\ 7,870,2191 EXPENDITURES Mayor and Council 152,302 134,302 Electrons 16,278 16,278 MIS Support Services 111,100 115,251 Finance 310,032 301,392 Admlnrstratron 519,586 511,316 Law/City Attomey 235,488 226,488 Plant City Hall 194,416 186,316 . Police 1,939,476 1,876,431 Fire 852,986 844,531 Inspection 247,051 244,051 Civil Defense 3,813 3,813 City Engmeer 338,835 336,085 Street 847,674 838,468 EqUIp Malnt Shop 118,079 117,379 Communrty Dev 223,444 223,844 Signs and Lighting 221,000 221,000 Unallocated- Operatrng 295,661 325,705 Transfers- Special Events 18,800 12,800 Dare 3,500 3,500 Library 823,212 798,982 Parks 539,739 532,287 Total General Fund Expenditures 8,012,4721 7,870,219\ SPECIAL EVENTS FUND REVENUE Donations 8,000 8,000 Transfers m 18,800 12,800 Total Special Events Revenue 26,800 \ 20,8001 EXPENDITURES SeMces and Charges 3,800 3,800 Miscellaneous 23,000 17 ,000 . Total Special Events ExpendItures 26,800 I 20,8001 . CITY OF STILLWATER 2002 CAPITAL OUTLAY EXHIBIT B DEPARTMENT REQUESTED RECOMMENDED . MIS Computer 3,000 3,000 E-Commerce - phase I 13,000 13,000 Webslte upgrades 3,000 3,000 Software upgrades (City-wide) 750 750 Software upgrades (Servers) 21,000 21,000 Total MIS $ 40,750 $ 40,750 Finance Computer 2,000 2,000 Software upgrades (City-wide) 3,000 3,000 Total Finance $ 5,000 $ 5,000 Administration Postage machine (2001 unspent) 6,000 Postage machine (additional) 10,000 (3) computers 6,000 6,000 (2) printers 2,100 2,100 Software upgrades (City-WIde) 4,500 4,500 Total Administration $ 28,600 $ 12,600 Plant/City Hall Floor burnisher 2,000 2,000 . Parking lot upgrade (drainage) 35,000 35,000 Upgrade air handler 3,000 3,000 RebUild bOiler pump 2,200 2,200 Computer 2,000 2,000 Software upgrade (City-wide) 750 750 Total Plant/City Hall $ 44,950 $ 44,950 Police (2) Marked squad cars 62,000 62,000 (6) Video cameras 26,000 26,000 Radio 1,300 1,300 Body wire receiver recording kit 2,500 2,500 Laser pnnter 2,200 2,200 (8) computers 16,500 16,500 Software upgrades (City-wide) 11,250 11,250 Total Police $ 121,750 $ 121,750 Fire Computer 2,000 2,000 Software upgrades (City-wide) 3,750 3,750 Pnnter 1,200 1,200 Attack pumper/rescue vehicle 187,500 4X4 response vehicle 30,000 30,000 . CITY OF STillWATER 2002 CAPITAL OUTLAY EXHIBIT B DEPARTMENT REQUESTED RECOMMENDED Fire (continued) . Fireboat conversion 7,000 7,000 Office furniture 16,000 16,000 Vehicle extrication cutting tool 4,000 4,000 Fire fighter turn out gear 5,500 5,500 Ladder truck 675,000 200,000 Total Fire $ 931,950 $ 269,450 Building Inspections \ Computer 2,000 2,000 Software updates 2,000 2,000 Software upgrades (City-wide) 2,250 2,250 4X4 pickup truck 22,000 22,000 Total BUilding Inspections $ 28,250 $ 28,250 Civil Defense New siren (Public works faCIlity) 19,500 19,500 Siren upgrades 18,000 18,000 Total CIVil Defense $ 37,500 $ 37,500 Public Works/Engineering (3) computers 6,000 6,000 Software upgrades (City-wide) 4,500 4,500 . File cabinets 2,500 2,500 Total Public WorkS/Engineering $ 13,000 $ 13,000 Street Loader 71,000 Dump truck With plow and sander 110,000 110,000 Air compressor 15,000 15,000 Portable truck sprayer 8,000 8,000 Pedestnan ramps 45,000 25,000 Computer 2,000 2,000 Software upgrades (City-wide) 1,500 1,500 Total Street $ 252,500 $ 161,500 Shop Metal band saw 4,000 4,000 Total Shop $ 4,000 $ 4,000 Community Development Computer 2,000 2,000 Software upgrades (City-wide) 2,250 2,250 Total Planning $ 4,250 $ 4,250 TOTAL GENERAL FUND $ 1,512,500 $ 743,000 . CITY OF STILLWATER 2002 CAPITAL OUTLAY EXHIBIT B . DEPARTMENT St Croix Valley Recreation Center Computer Momtonng system Software upgrades (City-wide) Bleacher updates Lexan for advertising REQUESTED RECOMMENDED 2,000 2,000 9,000 9,000 2,250 2,250 17,000 17,000 6,000 6,000 36,250 $ 36,250 TOTAL ST CROIX VALLEY RECREATION CENTER $ Library Operations Telephone system upgrade 2,500 2,500 (5) computer upgrades 7,500 7,500 (2) pnnters 2,200 2,200 Bookdrop Improvements 4,000 4,000 Shelving 29,500 29,500 Computer workstations 10,000 10,000 Young adult area lounge furniture 2,000 2,000 Lighting Improvements 5,000 5,000 (2) secunty cameras 4,800 4,800 T otalllbrary-Operatlons $ 67,500 $ 67,500 . Ela.ot Tuckpomtmg/roof repair 8,000 8,000 HV AC equipment 15,000 15,000 EXit doors 5,000 5,000 Carpeting 5,000 5,000 Landscaping 10,000 Intenor slgnage 4,000 Outdoor program space 12,000 12,000 Total Library-Plant $ 59,000 $ 45,000 TOTAL LIBRARY FUND $ 126,500 $ 112,500 Parks Lowell park Improvements (2001 unspent) 180,000 180,000 Lowell park Improvements (additional) 200,000 175,000 Lawn tractor 29,000 29,000 Resurface and color coat tenms courts 23,000 23,000 - Lily Lake, Staples and CrolWood tenms courts (3) sets of bleachers 7,800 7,800 - Lily Lake and Crolxwood ballfields 1/2 ton pickup truck 21,000 21,000 Computer 2,000 2,000 . Software upgrades (City-wide) 750 750 TOTAL PARKS FUND $ $ 438,550 463,550 CITY OF STILLWATER 2002 CAPITAL OUTLAY EXHIBIT B '" DEPARTMENT Sewer Updated alarm systems (all 11ft stations) Lift station upgrades REQUESTED RECOMMENDED 250,000 250,000 . 50,000 50,000 $ 300,000 $ 300,000 TOTAL SEWER FUND Parking Hand held computer Software 1,800 1,800 1,800 1,800 TOTAL PARKING FUND $ 3,600 $ 3,600 TOTAL 2002 CAPITAL OUTLAY $ 2,442,400 $ 1 ,633,900 FINANCING: Bonded Capital Outl~ (2002 Bond Issu~): GO Capital Outlay Bonds General Fund 1,506,500 743,000 St CroiX Valley Recreation Center 36,250 36,250 LIbrary Fund 126,500 112,500 Parks Fund 283,550 258,550 . Sewer Fund 150,000 Total GO Capital Outlay 2002 Bonds $ 1,952,800 $ 1,300,300 Bonded Capital Outlay (2001 Bond Issue): General Fund 6,000 Parks Fund 180,000 180,000 Total GO CapItal Outlay 2001 Bonds $ 186,000 $ 180,000 Total Bonded Capital Outlay $ 2,138,800 $ 1,480,300 Non-Bonded Capital Outl~: Sewer Fund $ 300,000 $ 150,000 Parking Fund 3,600 3,600 Total Non-Bonded Capital Outlay $ 303,600 $ 153,600 TOTAL BONDED & NON-BONDED CAPITAL OUTLAY: $ 2,442,400 $ 1,633,900 . . . . Memo To. Honorable Mayor and CouncIl Kim Kallestad, Fire clnef.{.l- · November 24,2001 From Date Subject Aenal Ladder Truck Nauonal Fue Protecuon Assoclauon Standards and generally accepted practices, specIfy the initial response to a sIngle-famIly resIdenual structure fire as a ladder truck, two fire engines, a cmef officer, and a mInImum oftwelve personnel, all WIthIn eIght mInutes of the alarm Iniual response standards require more eqUIpment and personnel for commercial bUIlding fires. Much debate has taken place on the needs for a Stillwater Fue Department ladder truck verses the optIOn to receIve ladder truck servIce from the Bayport FIre Department and other nearby communitIes It has been stated, and I have agreed, that In the ideal world It would be possIble (and effiCIent) for one ladder truck to proVIde an acceptable level of protection for the communIties of StIllwater, Oak Park HeIghts, and Bayport To provide a reasonable level of protection to all areas In the three citIes, the one ladder truck would need to be centrally located to mInimize response tImes Currently the only ladder truck is located at the Bayport Fue StatIon TIns creates lengthy response tImes to downtown, northern, and western sectIons of StIllwater, too lengthy in my OpInIOn Other problems can occur WIth only one ladder truck In the three commUnItIes The first is that all fire apparatus (IncludIng aerial ladders) periodically break down or have to be taken out of servIce for maIntenance When this occurs WIth the only ladder truck, the nearest ladder truck approxImately 100' tall IS In Hudson. The second problem, though less frequent, IS not haVIng ladder trucks available for two simultaneous events If ideal condItIons eXIsted already, includIng a fire station central to the three CItIes and a commItment to house Bayport's ladder truck in such a central location, it would be feasible to consider one ladder truck sufficient for the needs of the three ciues. GIven that such conditions don't currently exist, and won't hkely exist anytime in the near future, I mghly recommend StIllwater purchase a ladder truck. Recommendation: Approve capItal outlay budget for a replacement 100' to 105' aerial ladder truck In 2002, USIng financing and capItal outlay payments spread over three years: 2002 - $200,000; 2003 - $240,000, 2004 - $240,000 Please call me If you have any questions or want more informatIon. (651) 351-4951 Attachment: FInance optIon . ~~ r- g B Informa ~l\ttn: Chief Kim Kallestad Jay Clarey Lessee: City of Stillwater 60n Leasing Corporation - Quote Sheet for Pierce Estimated Delivery: 6.5-7.5 Months Down pmtltrade: Manufacturing Equipment Cost $655,673.00 less available discounts of $22,023.00 Quote Date: October 30, 2001 Equipment type: Pierce Dash 105' HDL Lease Commencement: Upon contract signing with Pierce Fax number: Phone: $633,650.00 2.5 years Annual/Arrears 1 at $200,000.00 1 at $240,283.32 1 at $240,283.32 At Delivery 2003 2004 4.25% .... o ...... w .... ...... o .... .... .... l'V en Amount F'manced ( <, '. Term _ m y,. ~ << '~...ow.-""'" '" ... . . , Mode " ov~1:... <$ 4$ .....a:.....,,. ..."''''-; ..... 4C~}'lP-';.o.. -c....e- o'lIlo.r8:;>...... )o'~ '" J Y ... PrItt. AmOURi , . ~ ' p.o. _ Yo,o."~" ~"Jtf( ~"":6.,,~"'<C."'\-<<,:'.t;<O>;' ~~ .... ^"......".,. ... :1>'" ".<C.... ....... . ...... ,.< :II...."y. ~ (' ... ...... ~ -4st ~ "'",,-':...~: ,. \..... ~ ...~ "'-'c......." 'I... L.allse .. ~... .....~ ~".4'o^~.IL...~~A.~...... --;....... '.....0.:=%,.,.:: "<"\""c.. '" ... ,} .: ~;;f";:. -, ,<~.' << ',- ~'-'-"::"~.. . ,,< '?,.:!' /'~. ~~ -.RalIe., ' - ... , ~.. ~...~,: ~:f...'*C.......,;o.,\~....._... ... ... ~... Comments: Kim/Jay, if you need anythi'lJ else, please call me. Thanks. Robyn ~his proposal is contingent upon final credit approval of Borrower and completion of documentation satisfactory to Information ::!easing Corporation. Also, see file additional tenns, conditions and definitions below as they relate to the Agreement ~ YPE OF FINANCING: Tax-exempt Lease Purchase Agreement with a $1 00 buyout option at end of lease term. Said agreement shall be a bet lease arrangement whereby lessee is responsible for all costs of operatIon, maintenance 1 insurance, and taxes ~ ...... ),ANK QUALIFICATION: This proposal assumes that the lessee will not be issuing more than $10 million in tax-exempt debt thIS calendar Bear Furthermore, it is assumed that the lessee will designate this issue as a qualified tax-exempt obligation per the tax act of 1986. ...... ...... r\) EGAL TITLE: legal title to the equipment duri'lJ the lease term shall vest In the lessee, with IlC perfecting a first security Interest w AUTHORIZED SIGNORS: The lessee1s gowml'lJ board shall proVide IlC with its resolution or ordinance authorizirg this agreement and shall desIgnate the Individual(s) to execute all necessary documents used therein LEGAL OPINION: The lessee1s counsel shall furnish IlC with an opinion cowring this transaction and the documents used herein. This opinIon shall be in a form and substance satisfactory to Ile. 't:l ~ tr1 l'V ...... l'V * By: Robvn Deatherage Phone: (800) 820-9041, en 1 opt 2, FAX (800) 678-0602 . . . ADOPTING THE BUDGET FOR THE YEAR 2002 BE IT RESOLVED, by the City Councd of the City of Stillwater, Minnesota, that the operating budget for the General Fund is hereby adopted for the year 2002 with revenues and expenditures In the amount of $10,913,803 Adopted by the Councd tlns 4th day of December 2001 Jay L Kimble, Mayor ATTEST Diane Ward, City Clerk ADOPTING THE TAX LEVY FOR THE YEAR 2002 BE IT RESOLVED, by the CIty Council of the City of Stillwater, Minnesota, that the sum of $6,334,881 IS hereby leVIed agamst all of the taxable property of the City of Stillwater, Washington County, MInnesota, for CIty purposes for the year 2002 Adopted by the CouncIl thIS 4th day of December 2001. Jay L. KImble, Mayor ATTEST. Diane Ward, City Clerk . . . . . . APPROVING CAPITAL OUTLAY BUDGET FOR THE YEAR 2002 BE IT RESOLVED, by the City Council of the CIty of Stillwater, Mmnesota, that the CapItal Outlay Budget for the year 2002, as shown on the attached ExhibIt B, IS hereby approved Adopted by the Council this 4th day of December 2001 Jay L Kimble, Mayor ATTEST. Diane Ward, City Clerk /1 # MEMORANDUM . TO: Mayor and CIty Councd " FROM: Shawn Sanders 46 CIvd Engmeer DATE: November 26, 2001 SUBJECT: Industnal Park LIghting FeasIbIlIty Report Curve Crest Boulevard Project 2000-13 INTRODUCTION: At the November 6 councd meeting, staffwas authonzed to prepare a feaSibIlIty report for the Installation of street lIghts on Curve Crest Boulevard from W ashmgton Ave to 700 feet to the west. TIns length of Curve Crest Boulevard IS the only remamIng section that doesn't have street lIghts DISCUSSION: . It is proposed that tlus project have four new lIghts Installed, one In front of each of the four properties abutting the project, Sutler's Wines and Spmts, Bnnes, SImonet Furmture and Carpet Co and on the CIty property, at the current salt and sand storage SIte The CIty been In contact with Excel Energy Outdoor LIghting who would perform the work and are proposing to Install HIgh Pressure SodIum Sterner Shoebox fixtures mounted on 30' alurmnum poles With four foot mast arms These lIghts are sundar to the eXIstIng lIghts on Curve Crest Boulevard It IS estImated that the total cost of the project IS $21,906.00 TIns cost Includes installatIon and mamtenance by Excel Energy, engmeenng, admuustratIve, and contIngency It IS proposed that all costs asSOCIated to the project would be assessed 100% to the affected property owners. By assessing the proJect, each property would be assessed a cost of $5476.50. Assessments would be paId out over ten year penod at annual Interest rate of 6.5% RECOMMENDATION Since the project IS technically feasible from an engmeering standpoint, and IS cost effectIve, It IS recommended that Council approve the feasIbIlIty report and order a publIc heanng for the Curve Crest Boulevard Industnal Park Street LIghting Project to be held on January 8, 2002 at 7.00 p.m. ACTION REQUIRED . If Councd concurs With the recommendatIon they should pass a motIon adopting Resolution No. 2001--, RESOLUTION RECEIVING REPORT AND CALLING HEARING ON THE CURVE CREST BOULEVARD INDUSTRIAL PARK STREET LIGHTING PROJECT (pROJECT 2000-13). RESOLUTION NO. RESOLUTION RECEMNG REPORT AND CALLING HEARING ON CURVE CREST BOULEVARD INDUSTRIAL PARK STREET LIGHTING PROJECT (PROJECT 2000-13) WHEREAS, pursuant to resolutIon of the councd adopted November 6,2001, a report has been prepared by the City EngIneer With reference to the Curve Crest Boulevard IndustrIal Park Street LightIng Project, and WHEREAS, the report provides InformatIon regardIng whether the proposed project IS necessary, cost-effectIve, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: 1 The councd Will consider the Improvement of such street lIghtIng Improvements In accordance With the report and the assessment of abuttIng property for a portIon of the cost of the 1lllprovement pursuant to Mmnesota Statutes, Chapter 429 at an estImated total cost of the improvement of $21,906.00 2 A publIc Heanng shall be held on such proposed 1lllprovement on the 8th day of January 2002, at the StIllwater City Hall Councd Chambers at 7 00 p.m , or as soon as possible thereafter, and the clerk shall give maIled and publIshed notIce of such heanng and improvement as reqwred by law Adopted by the CIty Council of the CIty ofStdlwater this 4lh day of December 2001 Jay Kimble, Mayor ATTEST: DIane Ward, City Clerk ~, . . . , IJ!.du~t~~~1 ~ac~ _~!gP!!;ng__~_ ___ 4 - --- - - -- - - - - - - - - - - -- - - - - -- --- - - -- r \J i. .i 6 0 Q I rv \\ .1 \ .g . 0 0 0 0 0 0 0 00 00 00 0 0 . =*= Existing Lights *: Proposed Lights ~ECEMBER. 2001 CITY {:j ~ ...;; ~ o DRIVE o o~ -== 00 t o D \ f CURVE CREST BOULEVARD N c.lyor FEASmILITY STUDY ~ ~ F...t~ _ __f~OJECT_~OQO-t3 _ _ __ _ __--.--1.=2.P.P~ EngmeermgDeporhnenl ~ . . . Memornndum ~.r... .#- !lIv '9IIlW' ':sIIB8 To: From: Date: Subject: Mayor and City CouncIl DIane Ward, CIty Clerk 11/30/2001 Transfer of On-Sale and Sunday Liquor License - Cutter's Pub & Grub An application for a transfer of On-Sale and Sunday Liquor license from St CrOIx Boat and Packet Company to Cutter's Pub & Grub, Ltd for Cutter's Pub & Grub has been received. Approval should be contingent upon successful closmg of the property, filing all required documentatIon and fmal approval by Police, Fire, InspectIOn Departments and MInnesota Liquor Control. ACTION REQUIRED: If approved, Council should adopt Resolution No 2001-_ APPROVING TRANSFER OF ON SALE AND SUNDAY UQUORUCENSE FOR CUTrER'S PUB & GRUB. . APPROVING TRANSFER OF OWNERSHIP OF ON SALE AND SUNDAY LIQUOR LICENSE FOR CUTTER'S PUB & GRUB WHEREAS, request for transfer of ownership of the On-Sale and Sunday liquor lIcense for Cutter's Pub & Grub has been requested, and WHEREAS, all required forms have been submitted and fees pmd NOW THEREFORE, BE IF RESOLVED that the City Council of StIllwater, Minnesota, hereby approves the transfer of On-Sale & Sunday lIcense conditioned upon successful closmg of the property, filing all reqwred documentatIon, approval by PolIce, FIre, InspectIon Departments, Mmnesota LIquor Control and successful closmg of the property. Adopted by CouncIl this 4th day of December 2001 ATTEST Jay L. Krmble, Mayor . DIane F Ward, CIty Clerk . . . . Memornndum To: From: Date: Subject: Mayor and City CouncIl DIane Ward, CIty Clerk 11/30/2001 Transfer of On-Sale and Sunday Liquor License - Lowell Inn An applicatIon for a transfer of On-Sale and Sunday Liquor lIcense from Semper Lowell AssocIates to St CrOIx Boat and Packet Company for the Lowell Inn has been received Approval should be contmgent upon successful closing of the property, filing all reqUIred documentatIon and final approval by PolIce, Fire, InspectIon Departments and Mmnesota LIquor Control ACTION REQUIRED: If approved, CouncIl should adopt ResolutIon No 2001-_ APPROVING TRANSFER OF ON SALE AND SUNDAY UQUOR UCENSE FOR LOWElL INN. . APPROVING TRANSFER OF OWNERSmp OF ON SALE AND SUNDAY LIQUOR LICENSE FOR LOWELL INN WHEREAS, request for transfer of ownershIp of the On-Sale and Sunday lIquor lIcense for Lowell Inn has been requested; and WHEREAS, all reqwred forms have been submItted and fees paid NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, MInnesota, hereby approves the transfer of On-Sale & Sunday lIcense conditioned upon successful closmg of the property, filmg all required documentatIon, approval by Pollee, Fire, InspectIon Departments, MInnesota LIquor Control and successful closmg of the property. Adopted by CouncIl this 4th day of December 2001 Jay L Kimble, Mayor ATTEST . Diane F Ward, City Clerk . ,. , . . . MEMORANDUM TO: Mayor and CouncIl FR CIty Admmlstrator RE 2002 Forestry Contract DA. November 30,2001 Discussion Accompanymg this memo IS the proposed Forestry Consultmg contract for 2002 and the Foresters actIVIty report for 2001. Kathy Wldm has done a very good job ofprovidmg consulting work for the CIty and for provIding citIzens WIth informatIon and recommendations regardmg dIseased trees as well as appropriate plantings for thIS area. The contract IS consistent with the 2002 budget and I would recommend approval of the contract RecommendatIon CouncIl approve Forestry Contract for 2002 ~ 4t APPROVING 2002 FORESTRY CONTRACT BE IT RESOLVED by the CIty Council of Stillwater, Minnesota, that the 2002 Forestry Contract between City of Stillwater and Plant Health Associates, Inc , as on file WIth the CIty Clerk, is hereby approved, and the Mayor and Clerk are authonzed to SIgn said Agreement Adopted by Council this 4th day of December 2001. Jay L Kimble, Mayor ATTEST. Diane F Ward, CIty Clerk '" " , . . . - e , FORESTRY CONSULTANT CONTRACT This contract is made this 4th day of December 2001, between the CIty of StIllwater, a Home Rule Charter CIty of the tlurd class, eXIsting under the laws of the State of MInnesota, WIth offices at 216 North 4th Street, Stillwater, MInnesota 55082, "CIty", and Kathy WIdm, Plant Health ASsOcIates, Inc 13457 SIxth Street North, Stlllwater, MInnesota 55082, "Consultant" RECITALS The City deSIres to retam the services of the Consultant to provIde consultlng servIces m the development and mamtenance of a forestry management program. Consultant agrees to perform these services for the CIty under the terms and condIuons set forth in thIS Contract. In consIderation of the mutual promIses set forth herein, It is agreed between the CIty and the Consultant as follows SECTION I. NATURE OF WORK Consultant wIll perform the ServIces as shown on the attached ExhibIt "A" on behalf of the City. SECTION II. PLACE OF WORK It is understood that Consultant servIces will be rendered largely in the field or at Consultants place of business and not in the Office of the City. SECTION III. COMPENSATION 1. The City will pay to the Consultant as follows. a. $4000 per hour for services hsted in ExhIbIt "A" or as otherwise approved by the City Page 1 - . Exhibit "A" Forestry Consulting Work Program For Year 2002 To: Nile Kriesel, City Administrator City Council City of Stillwater From: Katharine D. Widin, Ph.D. Forestry Consultant . . 11/28/01 HOURS v uatIons 0 trees on pu IC property to determme nature of tree problem(s) and whether or not specIfic trees should be removed or need other care - on a case by case basIs o Improve e ea an eve 0 care of boulevard trees - hazard trees and tree conflIcts WIth sIdewalks and curbmg would be top pnoritIes, tree selectIOn and plantIng recommendatIons for Hawthorne Lane and other boulevard .. planting projects ~ mventory recommen e y Ity Planner Steve Russell) to determme what types of trees and shrubs exist outside temtonal prison wall, what management needs exist on site and identIfication of hazard trees ev uate e 0 trees m Ity par s, and recommend treatment to correct any problems found ~ . . . de reVIew: tree protection and management projects; memos, meetmgs, etc prepare roc ure regar mg t e importance of open space and native plant cover to protect water qualIty Wlthm Brown's Creek watershed - would also contain natural hIstOry mformatIon about the nature area to be used m mterpretIve walks repare an present a two-part workshop at StIllwater LIbrary on Tree SelectIOn, Plantmg and Care and Tree Problems (m conjunctIon WIth FrIends of StIllwater Parks), other educatIonal programs regardmg buckthorn removal, natIve plants and habItat restoratIon, as needed co- ea a wa m WI yneen Thatcher of Wash. Co SoIl and Water ConservatIon DIStrIct Estimated Hours for 2002: City = 87 (@$40 OO/hour) = $3,480 00 City of Stillwater Forestry Consulting Report of Work Accomplished For Year 2001 . To: Nile Kriesel, Administrator City Council City of Stillwater From: Katharine D. Widin, Ph.D. Forestry Consultant (as of 11/29/01) IC er sIte reVIew an tree management projects, memos, meetmgs, etc 10 va uatIons 0 trees on pu IC property were done on an "as needed" basIS to determine whether or not specIfic trees should be removed or If they needed other care rOVI e gUl e mes, an reVIews for City projects regarding tree selectIon, planting, care and protectIon; provided recommendations and field instructIon for control of buckthorn, an mvaSIve woody plant, m areas of publIc projects, helped plan and partIcipated in a clean up day in May 2001 at Brown's Creek Nature Area . 375 or e WI ue Itzger on concept plans for plantings of natIve plants along CIty Greenways. These plans were presented to the Joint Board or s op on tree se ectlOn, plantIng and care for CIty resIdents; workshop on proper pruning technIques for Wash Cty Tree Care Advisors 6 ese wor sops were presente m March and September and were partially funded by a Forest Health grant from the MN Dept of Natural Resources They were deSIgned to increase public awareness of proper tree planting and care . ~ ,. . . . 4 25 1 3.5 (pmd for by developer) 3 5 IC es wntten or Issues 0 the CIty Newsletter 1 March - Storm Damage to Trees 2 June - tent caterpIllars, oak wIlt, help With tree problems/questIons 3 September - oak wilt, tree prumng, Jap beetles 4 December - PreventIng WInter Injury to Trees eturne pone ca s om reSIdents and made sIte VISItS Within CIty lImits regardIng tree Insect, dIsease and cultural problems 102 telephone calls were answered and 48 sIte VIsits were made 1/1/01-11/29/01 I sIte revIews 0 Ul mg placement, tree locatIon and protectIon on wooded buIldIng lots (3) and sent memos to Steve Russell regardIng each of these VISIts 00 e or 0 WI t In ection centers WithIn the City, marked dIseased red/pm oaks for removal by property owners, provided mfo and assistance to property owners on oak Wilt management. lIDS e Imp ementatlon 0 e grant; arranged for reImbursement of property owners who pmd for control work; prepared report Total Hours (City) 2001 = 63.75 @ $40.00Ihour = $2,550. publications = $ 78. ''\ . Memo To: From: Date: Subject: Mayor and City Councd A / Steve Russell, Commumty Development Director IV" November 29, 2001 Request by Veterans Memonal Committee to Replace and Add New Sidewalk Around RIvemew ParkIng Lot With Gramte Pavers The City has received a request from the Veterans Comnuttee to replace the eXistIng sidewalks on Pine, 3rd and 4th Streets and m the parkIng lot With 2,345 gramte pavers (see attached letter and map) Paver sales would be used to help finance the Veterans Memonal. ConstructIon and m31ntenance costs of the new Sidewalk would be p31d by the Veterans Memonal Comnuttee Staff members reVIewed the request and expressed pOSSible Issues With utIlIty lIne locatIons, constructIon schedulIng and process and long term m31ntenance. If these concerns can be addressed, It IS recommended that an offiCial agreement be entered mto With the Veterans Memonal Comnuttee. . Recommendation: Approval of request dIrectmg presentatIon of agreement mcludmg proposed responsibilItIes and addressmg City concerns. . J' , . . November 12,2001 City of StIllwater 215 North 4th Street Stillwater, MN 55082 A TTN: Steve Russell RE: Veterans Memonal Dear Steve: We respectfully request pemnssion to create a memorial walkway which would have 8"X 20" or 8" X 16" gramte pavers embedded in replacement . new sidewalks. These pavers will honor all veterans who did not die In defense of our country. See attached photo of pavers. The memorial walkway would be embedded in the following pubhc replacement SIdewalks. See the attached prelirmnary plan. Pine Street from 4th to 3rd Street (yellow) 3rd Street from Pine to stairs to parking lot (green) . From 3rd Street stairs to north circle (orange) . From the north circle to 4th Street (blue) · On 4th Street, a new sidewalk w/a keystone wall on the East side from the North line of the parktng lot to Pine Street. This WIll be the last sidewalk to be completed. (pink) WItmn these boundaries we can install approximately 2345 granite pavers. The sale of these pavers is very important in our financial plan to provide funds required to complete the Veterans Memonal. . Honoring Our Heroes, then, now, and forever. of the commumltes Wlthzn School Dtstnct #834 .. 2 . The Veterans Memorial committee will pay all the cost of the new sidewalks such as . Removal of eXIsting sidewalks without damagmg the existing trees . Install the new sidewalks as required . Furnish & install the granite pavers The Veterans Memorial committee will also maintain the sidewalks as follows . Replacement of any damaged sidewalks/pavers . Snow removal Remember, those who died will be honored at the north circle of the dedicated area with their names engraved on wall plaques or on the foundation walls of the steel steeple. . Please adVIse what addItional information you might need. If you have any questions, call Dick Olsen @439-5410. Yours very truly, ~~~ Veterans Memorial Committee Dick Olsen, Fmance Chair . J . . . .t!i , :~.,...... ?';c"""t:;!~...\....... .., ., ~. ......IM~"~.... It ,Jro 1 "'"'. '. ',. ", __";/;o;.T" .-1+ t ") . ~'4':;!; ~ ~~i-~t't:..:" ~h. ! t.. t~ I a ~",f"'f~ ........' . ~..."I'3'~ - ~..'t'. -IItJ~~" . 4 ""'t.!: ... I- ...1l'Nl'- ........ .~.,. "'~;.I'''' (1i.!!'I/'"" UI .".~ '''-..."",.. "" ~I ...r......Il....'t .......,........". .,..... "",.a.... . t.1\1~..rn-I~~. r~,joAI~ "j,'II\..U",,-:-.h*\! I ".tII.t,. I ..4;.~'j~~;j~~-: ""V)" .'-"~ I t.,.~1It .",.~,~ "II l,............l"'''' j;,. ~u,.t.4........1 " ~ , , , ."J"I' I -0, ~ ""~JIII4"'~ t.... I : 1 I I~ . .':N~..... .p.;;. I" \ r l~ ~/'\.."'~ ...,..,.."1,1. . '~tt1(1_"'" I'" ~1V' l "'~"''''f''''~'~\R'''~ ~ ~ A"'''''Nut~' I "t.....9.... ~.....r . _.,..~I'~~'/Ii''''r.."............. fJ"':'."\r't.;.p..~' . ;Mol'l""'~" - - ,.... ~..~" ,/.',,, t~ ...~,.t"I ~~~t.. l ".. ~~ ,IrJi. 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" ~ . . . .. . . . -------~~---- ~+- ---- - - II - -- - -... f'\~ str~:!.t ,.~.,~s.~ '6.'1 .11>." I ~-tp eXi-:::p"llf B,vcars - f ~ //~ ...,.e,..1 f~~( ~I'I ~ r'c ',..:, ~"\ 117-"1 Jc !'t.e.- j( l?o~ 1'''( I~~ )( i I I · ~ Eltl!:.l-.nA ~ " - - .. ',- I =I~I. Drive J -'7 le -:.Q mi",,' PtO~ -_ ~ 4 \- Q) ..: ~ .s: . \. ~ :.J ~, \- c.tJ1 ) ..J: \) "':::: 1. I)>i<- ~ ~ L' I ~ . ) "f'"""'" ~'i -,-:: A";;-- IGt~." . !.2 t:>IMo&I'\l:I~.s ,.,..,.~" .- " ;. . . . ORDINANCE NO.: 916 AN ORDINANCE AMENDING THE STILLWATER CODE BY ADOPTING THE 1998 MINNESOTA STATE BUILDING CODE The CIty CouncIl of the CIty of StIllwater does ordam 1. AMENDING The StIllwater CIty Code IS amended as follows a The tItle IS amended to read as follows "SectIon 33-1 Adoptmg the state buildmg code" b ~33-1, subd 2IS amended by changmg "1994 Umform Building Code" to "1997 Umform Bwldmg Code" c ~33-1, subd 4(1) IS amended and a revised (1) IS enacted as follows a Chapter 1300 Mmnesota State BUlldmg Code b Chapter 1301 BUIlding OffiCIal Certification c Chapter 1302 ConstructIOn Approvals d Chapter 1305 AdoptIon of the J 997 Uniform BUlldmg Code mcludmg AppendIx Chapters 3, DiVIsIon I, DetentIon and correctIOn Facihties 12, DIVIsIon II, Sound TransmISSIon Control 15, Reroofing 15, DIVIsIon I, Snowload Design 29, MImmum Plumbmg FIxtures 31, DIVIsIon II, Membrane Structures Elevators and Related DeVices AdoptIon of the National Electrical Code (1996) Solar Energy Systems Floodproofing RegulatIOns FacIlItIes for the HandIcapped Adoption of the Umform MechanIcal Code (1991) Manufactured Homes Prefabncated BUIldings IndustrializedIModular BuIldmgs Storm Shelters (Manufactured Home Parks) MInnesota Plumbmg Code (1998) Mmnesota Energy Code (1994) 1 2 3 4 5 6 e Chapter 1307 f Chapter 1315 g Chapter 1325 h Chapter 1335 1 Chapter 1340 J Chapter 1346 k Chapter 1350 1. Chapter 1360 m Chapter 1361 n Chapter 1370 o Chapter 4715 p Chapter 7670 d ~33-1, subd 4(2) is amended by changIng "1994 Uniform BUIlding Code" to "1997 Umform BuddIng Code" and restatIng (a) through (d) as follows a 1992 One and Two Family DwellIng Code b 3, User or Occupancy c 19, Exposed ResIdentIal Concrete d 33, ExcavatIon and GradIng e ~33-1, subd. 4(3)a. is amended by changing "13 06" to "1306." 2 In all other ways, the Stillwater CIty Code shall remain In full force and effect 3 ThIS Ordinance shall be effectIve upon ItS passage and publIcation accordIng to law Enacted by the CIty Council of the CIty of StIllwater thIS _ day of December, 2001 By Jay L. Kimble, Mayor ATTEST: DIane F Ward, CIty Clerk . . . FYI . CIty of Stillwater North HIll NeIghborhood Task Force Thursday, December 6,2001 4:30-6:30 p.m. City Hall AGENDA I IntroductIons and Review Minutes of Nov. 15 Meetmg (attached) · Task Force Members may identIfy additional issues for the Task Force to consIder that were not identIfied at the first meeting II Overhead UtIlItIes · Klayton Eckles wIll report on commumcations WIth Xcel Energy regardmg burymg overhead utilItIes as a part of the project and potential costs III. Design Options for Streets and Curbs · Klayton Eckles and Shawn Sanders WIll discuss design options for streets and curbs, including street widths and curb types (handouts attached) · Costs and options for sidewalks WIll be included . III Storm Water Management Issues · Shem Buss WIll present information on alternative approaches for managing storm water. This willmclude examples, information on how these are used, what the alternatIve designs do, costs, etc. (Handouts) N. Project Fundmg · Staft"WIll proVIde an update on City activities to seek outside funds for the project · If able to attend, Mike Campbell WIll discuss strategies for approaching the Legislature for fundmg. v. Next Meeting · Set date and agenda for next meeting If you are unable to attend the meetzng, or have questIons about the proJect, please call Shawn Sanders at (651) 430-8835 . . City of Stillwater North Hill NeIghborhood Task Force Thursday, November 15,2001 3:30-5:30 p.m. CIty Hall AGENDA I. IntroductlOns and Role of the Task Force II. Project Summary Klayton Eckles and Sean Sanders of the Stillwater Public Works Department wzll describe the proposed North Hzll Project and answer questzons from Task Force members. III. Issues IdentIfication Task Force members wzll zdentify issues and concerns related to the proposed project. . IV. PotentIal FundIng Sources for the Project Sherrz Buss of Bonestroo & Associates will provide information on grant and loan programs that may be available for the project and timelines for applications V. Next Steps and Next Meeting Thank you for your willingness to participate in the North Hill Neighborhood Task Force. If you have questions about the meeting on November 15, or are unable to attend, please call Sean Sanders at (651) 430-8835. . . North Hill Neighborhood Task Force-City of Stillwater Meeting Summary November 15, 2001 Present: Don Teske, Kevm Tilka, Patnck Needham, Deborah DeSteno, Pat O'Loughhn, Randy Callies, neighborhood resIdents; Mark Vlerlmg, TIm Giebler, Stillwater Country Club; Klayton Eckles, Shawn Sanders, CIty of StIllwater; Shem Buss, faclhtator I. Role of the Task Force This Task Force WIll revIew the CIty's proposed North HIll project, and identIfy Issues and concerns from the perspectIve of neighborhood reSIdents and affected properties. The Task Force WIll look at alternatIves and strategIes to address these Issues. The Task Force wIll make recommendations to the City Plannmg CommIssion regardmg the project and IdentIfied Issues II. Project Summary Shawn Sanders and Klayton Eckles revtewed the elements mcluded m the project, and answered questions from Task Force members. III. Issues Identification Task Force members IdentIfied the follOWIng Issues related to the project: . Bold type IndIcates Items that will be dIscussed at the next meetmg(s) Overall Issues 1 Project Costs and FundIng · Task Force members noted that some residents are concerned about project costs and assessments to mdivldual propertIes · The City should document its efforts to secure outside funding for , the project, so it can report on these efforts to neighborhood residents · Members noted that MIke Campbell (a neighborhood resident) spoke at an earher meetIng on the project about the need to seek funding from the Minnesota Legislature for this project. He indicated that he has knowledge of how to do this, and contacts at the Legtslature, through Ins job WIth the City of St. Paul. Members asked that Mike be asked to come to the next Task Force meeting to discuss this option with the Task Force. · Special legislatIve appropriatIons were given to a samtary sewer project on the Lake Supenor North Shore, smce it was a state priority to protect the quality of the lake Members suggested that the St. Croix is a resource of similar stateWIde slgmficance, and might help to attract special state funding. . 1 Sanitary Sewer 2. Overhead utIlIties · Members asked If the overhead utilIty lInes could be buned as a part of this proJect, smce most poles WIll need to be moved dunng . constructIon Klayton noted that NSP typIcally charges customers for thIS ServIce-the cost has been estImated around $2000 per reSIdence on other projects m StIllwater · Klayton will contact NSP and ask about having utilities buried on this project, given the need to move poles, etc., and report to the group on potential for this and costs. 1. Service extensIOn to the north · Members asked If the proposed 12" sewer lIne IS large enough to serve the area to the north of the CIty in the future Staff indicated that It is large enough, but that landowners to the north have not expressed any interest m receiving CIty servIces to date ServIces would only be extended to the area at the request of reSIdents. LIft statIon appearance · Members asked what the 11ft station would look lIke. The CIty typIcally uses a small buildmg (15'xI5') that resembles a small shed to house the 11ft station and a back-up generator, and WIll probably use a SImilar structure here It would be located at the bottom of Lake St. ServIce connectIons to homes · The CIty'S contractor WIll stub the sewer and water ServIces to the edge of the City's right of way (The CIty typIcally has a right of way of50-60' along each street The street lies In the center ofthts nght of way.) Homeowners wIll be responsIble to hrre a contractor to make the connectIons to theIr homes. Connecting each home wIll take about 1 day. There are local contractors avaIlable to do this work. . 2. 3 The CIty typIcally mails informatIon about connectIons to each resident, along WIth a map. Residents indIcate on the map where they would prefer to have connectIons made to their homes. The City will work WIth reSIdents who need assistance in determining locatIons. 4. Service to Dutch Town · Dutch Town reSIdents noted that they need and want CIty services. They emphasized that the CIty needs to complete detatled surveys of the area and its challenging topography to make sure the system will work. Stonn Sewer Services 1. Value to the Environment · Members asked If the proposed storm sewer servIces will benefit the enVIronment. Staff noted two benefits: elImmation of current flows . 2 . . Streets 1. . 2. that are causIng erosion in the ravines, and elimination of 2 culverts that dIscharge dIrectly to Brown's Creek The proposed plan routes the flows from these culverts to ponds, whIch wIll slow the rate of flow to the creek, and remove pollutants such as sediments. Pond SIzes · Members asked If the pond SIzes on the plan represent the actual SIze of the proposed ponds. Staff indicated that they do. Are there alternatives to the proposed system of ponds and pIpes? · Staff noted that the proposed system is a standard, accepted method for dealIng WIth storm water runoff in urban areas used by commumtIes In the Metro Area In the past few years, other approaches have been developed that provide options for dealIng WIth storm water closer to where it falls, rather than collecting and transportIng It to ponds. Some examples of these methods eXIst in the TWIn CitIes area. · Alternative storm water management approaches will be presented and discussed at the next meeting, including local examples. The discussion will include: what methods are available, what could work in this area, what are costs of these methods, effectiveness, and pluses and minuses of these approaches. Golf Course · The Golf Course would lIke to pInpOInt the actual drainage area to the golf course WIth staff, particularly around Moore Street. They have an engIneer working on defining the Golf Course's eXIsting SItuatIon regardIng storm water flows. · The Course has existing ponds, and these should be taken into account when considenng storm water needs and assessments. · The existing ponds have a maintenance issue-accumulated sedIments The Course would lIke to work with the CIty on tlus Issue · City Staff will discuss these issues with Golf Course representatives and engineer. 3. 4. 5. Ponds · Members asked if the ponds could be deSIgned to fit on a smaller land area (be deeper) Staff will look at this issue. · Members also noted safety concerns related to pond designs and depth. 6. Flooding · A member noted that his property is occasIOnally flooded from ravine drainage near 2nd Street (between Willow and Poplar). Staff will investigate this issue. Street WIdths and curbs · Members noted that many local residents want to maintain the ~'rural" look of narrow streets with a rural section (no curbs). City staff will 3 Water Service 2 present and discuss options for street widths and curbs at the next meeting. · WIll the City buy land to widen streets or complete construction work? The City does not anticipate buying land for streets. It may discuss purchasing land or easements for ponds or other services that are part of the project WIth residents affected. I st Street · A member asked If I st Street could be elimInated at Its south end, and pavement removed. Staff will investigate this issue. SIdewalk on 2nd Street · Could SIdewalk be extended further north along 2nd Street into the neIghborhood? Staff will investigate this issue. Bridge alternatives · The bndge currently used to go toward the south from the neighborhood is dangerous. Can another way to connect to downtown be developed? Staff will look at this issue, including a potential trail/bike path along Highway 95 as a connector for pedestrians and bikes. Street hghts · Most reSidents are satIsfied WIth current hghting and the City'S standard level of lighting neIghborhoods. 3. 4. 5 No issues IdentIfied IV. Potential Loan and Grant Programs Sherri provided a list of loan and grant programs identified to date that may asSiSt WIth project costs. These Include programs through the State, Metropohtan Councd, and Soil and Water Conservation District Bonestroo staff have assisted many chents to access these funds for SImilar projects, and will assist StIllwater on this project. V. Next Meeting The next meeting was scheduled on Thursday, December 6, from 4.30 to 6.30 at City Hall. The issues Identified above in Bold Type will be discussed at that meetIng. 4 . . . 2 3 4 5 6 . BROWN'S CREEK WATERSHED DISTRICT 1825 Cune Crest Boulevard, Stillwater, MN 55082 Tel: 651-430-6826 Fax: 651-430-6819 AGENDA REGULAR MEETING OF THE BOARD OF :MANAGERS .Monday, November 26, 2001 1 Call to order @ 6 30 P M Regular Board Meetmgs are held at 6 30 pm, at 1825 Curve Crest Boulevard, StIllwater, l'vIN Approve Agenda Approve mmutes of the October 8 and October 23,2001 meetmg Treasurer's Report Watershed Management Plan - Update a) HydrologIc & HydraulIc study update and dIScussIon of draft work plan b) DIScussion of cover letter and any other Issues related to the plan c) Volunteer stream momtonng program RuleslPermIts a) PermIt Review - Update b) Project Review and Updates a) THPP Project Update I) Sale of excess property - Status of Purchase Agreement b) Kismet Basm- Update I) Landowner easement update 2) Contract and Construction update 8 Old Busmess a) Long Lake - Follow-up to November 12th dIScussIon b) Review and DISCUSSion ofFmal2002 Budget and Levy c) Annual Report d) MA WD ResolutIons e) Long Lake actIon plan development f) NPDES dIScussIon from Water Consortium 9 New Busmess 10 CommunicatIons & Reports a) NEMO program b) Washmgton County Groundwater AdVISOry Committee II Adjournment . Managers: CraIg Leiser, President · Karen Kllberg, Vice-President · E J Gordon, Treasurer and Actmg Secretary BROWN'S CREEK WATERSHED DISTRICT . 1825 Curve Crest Boulevard, Stillwater, MN 55082 Tel: 651-430-6826 Fax: 651-430-6819 Minutes of the Regular Meeting of the Brown's Creek Watershed District Board of Managers, October 8, 2001 Washington SWCD Offices 1825 Curve Crest Boulevard Stillwater, MN I APPROVED ROLL CALL Present. Craig LeIser, PresIdent Karen Kllberg, VIce PresIdent Ned Gordon, Treasurer, Secretary Others Present: Matt Doneux, SWCD, Admmlstrator Carrulla Correll, EOR Pat Conrad, EOR Mitch Johnson, EOR Chuck Holtman, Legal Counsel SmIth Parker, P L.L P. Phyllis Green, ReSIdent Mary RIce, ResIdent Brad Bouche, ResIdent Tonya WeIgel, Permit ApplIcant Bret Frey, ResIdent Dawn HIlde, Recordmg Secretary . Call to Order Meetmg was called to order at 6 32 P M. Approval of Agenda Manager LeIser asked for several addItIOns to the agenda; 8c) RevIew Chuck Holtman's ]anguage on Lueck trespassmg letters, 5d) revlewlrevlslons per Second GeneratIon Plan and 9b) Includmg BCwn mformatIOn m Washmgton County web page and/or publicatIOns. Pat Conrad asked to Include a diSCUSSIon of the proposed rules revIsIons Manager Gordon moved to approve the amended agenda, seconded bv Manager Kllberg. MSP 3/0 Reading of Minutes and Approval Manager LeIser moved to approve amended minutes of Sept. 24. 2001. seconded bv Manager Gordon. . October 8, 200 I Regular Meetmg Mmutes of the BCWD Board of Managers Page 1 of 5 . . . The County Board has accepted the resIgnatIOn from Donald Peterson so he wIll be removed from the present mmutes and all future ones MSP 3/0 Treasurers Report - Manager Gordon Manager Gordon chstnbuted a hst of payables and moved to pay them, seconded bv Manager Le]ser He asked for penmsslOn to pay Parsmen, Kaplan, & Rosberg. They are the legal fmn handhng the sale of the Lueck property 3/0 RulesIPerrnits a) Penmt NotIce - October 3,2001 - WeIgel PermIt On September 12, the BCWD receIved the mfonnahon from the WeIgel's about thelT lakeshore plans and askmg for a waIver of pennJt fees Tonya WeIgel explmned that she has been seekmg mformatlOn for two years about how to do the lakeshore restoratlOn correctly. Manager Le]ser asked her]f a brochure on lakeshore restoratlOn would help homeowners Tonya stated that a pamphlet would be helpful. She stated that ~he dId not feel that she needed to pay for a penmt MItch explmned the project to several neIghbors who attended the meetmg. The We]gels mtended to do some nprappmg and plantmg to cure an erOSIOn problem M]tch stated that thIs project falls wtthm the rules m several areas Chuck Holtman stated that the project IS mostly a flood plmn revIew and an erOSton control project. Manager Le]ser explamed how the BCWD looks at these projects m relatIon to its' rules, and explmned the decIsIon to reduce some of the cost to md]vldual homeowners. Manager Kdberg asked ]f thIS project would fall under the grandfather rule Mark Doneux stated that he thought the grandfather rule referred to buffers and structures WJth the buffers. Manager LeIser stated that the BCWD could wmve the fee or gIve a vanance He also expressed concern about setting precedents A neIghbor stated that he has no problem wIth thIS project. He would hke to see a row of oaks saved by thIS project Manager Gordon moved to approve the permIt and wa] ve the fee m thIS PartIcular case, seconded by Manager Leiser. The BCWD stated that It IS stIll growmg WIth the rules and the BCWD needs to do a better Job educatmg the pubhc about the rules ThIS is not to set a precedent. Bret Prey asked If she does need a permIt for thIS project. Mark rephed that yes, she needs a permIt for eroSIon control and nprap Manager Kt]berg asked MItch to mform her of what thIS type of reVIew would cost Pat Conrad explamed that the EOR mvoices are ItemIzed by reVIew. Chuck Holtman stated that the nprap work should be mc1uded as gUIdance and recommendatlOns m the permIt from the BCWD. MSP 3/0 Fee ]S forgiven. Tonya asked what the momtoring would entad? Manager LeIser asked her to caIl MIteR when the work IS gomg to start. Manager Ktlberg remmded the BCWD that It should pubhsh an annual report. County 57 Improvements - Mark Doneux Mark Doneux - thIs project has been dIscussed for a long tIme The County started commumcatmg WIth Mark and MItch thIS summer about the road, culvert sIze and locatIon The ApphcatIon for PermIt has been receIved. The final plans, and draft permIt are m the packet The county plans to put some fill matenal mto the flood plain. There were a few changes from the ongmal p]an They are October 8, 2001 Regular Meetmg Minutes of the BCWD Board of Managers Page 2 of 5 mstallmg a 36" culvert NeIghbors were concerned wIth the WIdth of the road and If the sIgnage w1l1 remam not allowmg parkmg along the road Per applIcable hIghway safety standards the road wIll not reqUIre a guardraJl The county is plannmg to start the road Oct 15,2001. . 01-10 Permit Manager LeIser moved to approve thIS permit. seconded by Manager KIlberg . Tonya asked why the County IS allowed to fIll m the floodplam Manager LeIser explamed that they are only refIllIng roadway that has washed away Bret Frey asked the BCWD to not approve the permIt untIl the BCWD has a better Idea of the roadway and SIdes Tonya asked If there IS any plan for mamtenance for repaJrs to the SIdes each year Manager LeIser asked Mark to have the County Engmeer appear at a future meetmg to explam and answer questIons. MS 2/1 MotlOn dId not pass, permIt IS not approved Manager Ktlberg expressed concern about the fmal plan, the grade of the SIdes and what the road WIll be h ke. Permit Review - MItch Amundson Development - Klayton Eckles, Engmeer for the City of StIllwater, sent MItch a letter. He explamed the dlverslOn to MItch and he agreed to work WIth the BCWD on McKusick Lake Pat stated that the output from the dIversIOn project changes the water runoff into Browns Creek The water flowage has changed because the ongmal plan went from p]ans for a park to hIgh density housmg use The land-use has changed. Rate and flow leavmg from the park wI1] not change because of pondmg 10 the development Pat asked for perrmsslon to respond to thIS letter One of the questIons IS what assumptIons are Klayton makmg for the amount of water flowage. Manager LeIser asked Mark to inVIte Klayton to a future meetmg. . Mark stated that a benchmark needs to be set for these projects. What modelIng process IS gomg to be used so we can compare same data. VlrgmIa Plat has started moving dtrt. StIllwater Pubhc Works - working WIth engIneers. LIberty - eroSIOn control Proposed rules revisions for BCWD - Pat Conrad. The rules reVISIons fall mto two categones: admInIstrative and long-term revIsions. ReVISIons 1-5 are admmIstratIve changes ReVIsions 6-14 are long-term revIsions. After dIScussion some changes WIll be made in the rules revision chart and these Items wIll be dIscussed at future meetmgs. Manager LeIser would hke to look more closely at the Items that would be budgetary. Item 14 should be hsted as 2003 budget year . October 8, 2001 Regular Meetmg Mmutes of the BCWD Board of Managers Page 3 of 5 . Sale of Propertv - Chuck Holtman The thIrd bIdders are stIll mterested Chuck sent them a packet of mformatIOn The purchase agreement has been sent to them for reVIew They have some concerns about the cost of a road mto the property Manager LeIser and Manager Ktlberg asked Chuck Holtman to talk to the buyers about a lImIted tIme for response. Kismet Basin - MItch IS actIvely workmg on the easements The Johnson and Sterner legal descnptlons should be completed by tomorrow BId lettmg - revised plans were shown The Specs have been wntten. The BCWD only needs to msert dates when bIds are to be let, when closed, etc MItch asked for approval to let out the bIds There WIll be a penod of two weeks for recelvmg bIds. Manager LeIser gave authonze to releasmg bIds, award November 12, bid opemng end of week before It was decIded to open the bIds on Wednesday, November 7th, ]ate afternoon and Manager Ktlberg WIll attend. Watershed Management Plan Update- CamIlla Correll, EOR a) September 26,201 BWSR Order Approvmg Watershed Management Plan modIficatIOns to the plan CamIlla passed out the tentative language for an explanatory letter to go out wIth the BWSR order mcluded It wIll be dIscussed at the next meetmg . Old Business a) September 26, 2001 Gazette artIcle The artIcle dIscusses the County's deCISIon on dealmg wIth the Appeals Court decIsIOn to not enlarge BCWD b) SIgnage at Browns Creek - county workmg on thIS Issue. c) Lueck letters - ready to send out. Issue of mowmg - Chuck Holtman stated that we need a better descnptlon of mfnngement from the east SIde. Manager KIlberg moved to redo the motIOn on the Permit for County 57, seconded bv Manager LeIser. She asked If we could issue the penmt WIth some reservatIOns, such as amount of slope, mamtenance, people dnving up and down on It, letters gomg out to property owners explammg the project. Manager LeIser stated that we cannot put condItIons on a permIt but the BCWD could attach a letter stat10g our preferences. The neighbors attending the meetmg were more concerned WIth people dnvmg up and down the slopes than not havmg a guardraIl. MSP 3/0 Mark Doneux was asked to check into mcludmg a report from the BCWD 1Oto the quarterly county bulletm Does the County have a web page? New Business There was some dISCUSSIOn of the Managers schedu]es for future meetings. The deCISIon was made to meet on October 23,7:00, November 12, November 26 and December 10. The December 10th meeting WIll be our annual meetmg. We will adopt our budget at the December 10th meetmg. Karen Ktlberg and CraIg LeIser have been reappomted to the BCWD by the County CommISSIOners. Manager Leiser was not able to attend the last Washmgton County ConsortIUm meetIng. . Manager LeIser volunteered to draft an annua] report for the BCWD. October 8, 200 1 Regular Meetmg Mmutes of the BCWD Board of Managers Page 4 of 5 Communications & Report . October 4, 2001 MA WD Annual MeetIng NotIce and Agenda Manager LeIser and Manager Gordon receIved pernussJOn to attend the MA WD Conference thIs year Manager LeIser moved to adJourn the meetIng. seconded by Manager Gordon MSP 3/0 MeetIng adjourned at 9 17P M Respectfully SubmItted, Dawn HIlde, RecordIng Secretary . . October 8, 2001 Regular Meetmg Mmutes of the BCWD Board of Managers Page 5 of 5 . . . BROWN'S CREEK WATERSHED DISTRICT 1825 Curve Crest Boulevard, Stillwater, MN 55082 Tel: 651-430-6826 Fax: 651-430-6819 Minutes of the Regular Meeting of the Brown's Creek Watershed District Board of Managers, October 23, 2001 Washington SWCD Offices 1825 Curve Crest Boulevard Stillwater, ]\tIN I APPROVED ROLL CALL Present CraIg LeIser, PresIdent Others Present Karen KIlberg, VIce PresIdent Ned Gordon, Treasurer, Secretary Matt Doneux, SWCD, AdmInistrator CamIlla Correll, EOR Pat Conrad, EOR Ceclho Ohvier, EOR Chuck Holtman, Legal Counsel SmIth Parker, P L L.P Klayton Eckles, CIty of Sttllwater Todd Enckson, Enckson Eng., Group Call to Order MeetIng was called to order at 7.28 PM Approval of Agenda AdmInIstrator Doneux suggested three addttions to the agenda: 5c) under Rules: Oak Park StatIon and RIver Valley EndodontICS, and 7) under Watershed Management Plan - Volume Control Study- dIscussIon and under 9) New BusIness a dIscussion of recent concerns regardIng water levels 10 Long Lake Manager Gordon moved to approve the amended agenda. seconded bv Manager KIlberg MSP 3/0 Reading of Minutes and Approval MInutes for October 8, 2001 meetIng were tabled untIl Manager's comments have been mcluded. Treasurers Report - Manager Gordon Manager Gordon dlstnbuted the October 23,2001 Treasurer's Report hstlOg Current Items Payable. The Current Items Payable hst consIsted of the property taxes, In the amount of $416.00, for the former Lueck property Manager Gordon moved to pay them. seconded bv Manager Ktlberg. MSP 3/0. October 23. 2001 Regular Meetmg Mmutes of the BCWD Board of Managers Page 1 of 4 Manager Gordon contmued hIS report by dlscussmg the Accounts Payable - Open Items. Payment on these accounts IS pendmg receIpt of funds from second levy dIsbursement and lor revenue from the . land sale ' RuleslPermits 5a) Stlllwater PublIc Works Factltty - Amendment to BCWD PermIt #01-07 AdmInIstrator Doneux opened the dIscussIon wIth a bnef hIstory of the ongmal permIt, notmg that the fIrst actIOn by the board approved the gradmg/erosIOn control work and estabhshed the buffers. The amended permIt w]ll mclude stonnwater management and floodplam alteratIOn Staff recommended approval of the amended permIt subject to Pond 5 achlevmg a two-foot vertIcal separatton from the mInimUm lowest floor and the flood plam of the pond. The current plans provIded 1.4 feet of vertIcal separatIOn Todd Encson of the Encson Engmeenng Group, presented an overvIew of the project h]ghlIghtmg the stormwater management faclllttes Mr. Encson stated that the two-foot vertIcal separatIon was feasIble however the outlet structure may have to be modIfIed He also stated that thIS modIfIcatIOn mIght reduce the water quahty benefIts from Pond 5 and Ohvler concurred. Klayton Eckles, Sttllwater CIty Engmeer spoke m favor of the plans as prepared statmg that Pond 5 already has an emergency overflow that was one foot below the lowest floor of the proposed bulldmg Mr. Eckles also stated that the BCWD Rules to artIfIcIal pondmg areas and Jllustratmg hIS point, suggested that ]f the pond were removed the same amount of water would travel through the same ]ocatlOn After a dIscussIon between the Board of Managers, staff and representattves from the CIty of StIllwater, Manae:er Gordon moved to approve amendment to PermIt 01-07 provIded CIty awareness of Pond 5 100 HWL bemg less than 2' from L F E of structure. seconded by Manager KJlberg ChaIr leIser asked for dISCUSSIon. Attorney Holtman asked ]f thIs was a new permit or an amendment to the prevIOusly approved penmt #01-07 Admmlstrator Doneux stated that this was an amended permit . that would m effect replace the old one Holtman suggested a fnendly clanficatIOn to the motion to add SpecIal CondItIon #2 statmg that the prevIOUS permIt was VOId and replaced by thIS amended penrut Managers Gordon and Kllberg consented to the amended motIon ChaIr LeIser called for the questIOn Motton carried 3/0 Manager KIlberg asked If Mr. Eckles could speak about Settlers Glen dram age and provide clanflcatton about the water from that development as ]t WIll now cross the StIllwater PublIc Works FacIlIty Manager KIlberg also asked for some clanfication about the volume of water to be expected from that development. Mr. Eckles stated that the water was already commg from Settlers Glen development onto the Sttllwater PublIc Works FactlIty property and the CIty was SImply redlrecttng It along the edge of the property All redtrection would be on the CIty property and flow patterns on the adjacent property would not be affected. 5b) County Road 57 Improvements (BCWD Permit #0 1-1 0) AdmInIstrator Doneux provided an update on the CR 57 project The start of the project was delayed because of the need for a U S. Army Corps of Engineers permIt. Manager KIlberg asked AdmInIstrator Doneux to contact supervIsory staff to obtaIn a wntten response and to get a representatIve from the County to eIther attend one of our meetIngs or a neIghborhood InformatIon meetmg to answer questtons. Manager KIlberg asked under what grounds do we grant vanances Attorney Holtman explamed the vanance procedure IS proVIded by the eXlstmg rules. Manager Ktlberg expressed concern that the . October 23. 200 I Regular Meeting Minutes of the BCWD Board of Managers Page 2 of 4 . BCWD provIde a umform and consIstent process for grantmg vanances Manager LeIser expressed mterest In requmng that an applIcant needed to recogmze the rule and to request vanances rather than the BCWD determInIng that a vanance IS needed and then grantIng one Doneux suggested that the BCWD reVIew the County's vanance procedure and forms Manager LeIser suggested that AdmInIstrator Doneux obtain Vanance Forms and procedures frqm the County for review at the next meetIng 5c) PermIt ReVIew - Update The Board revIewed and dIscussed a draft letter to be sent to the CIty of StIllwater regardIng the Amundson Place development Upon reVIew the Board concurred WIth the comments and asked that It be sent to the CIty under Manager LeIser's SIgnature 5d) Oak Park StatIon - AdmInIstrator Doneux proVIded an update on thIS new project. Mr. Doneux reported that thIS proposed development IS a replattIng of land WIthIn the Kern Center m the CIty of Oak Park HeIghts Mr Doneux further explained that whIle the land entIrely drains to Brown's Creek, It IS legally In both the Valley Branch and Browns's Creek Watershed Dlstncts. Mr. Doneux recommended that a letter be sent to the developer mformmg them of the need to obtam a BCWD permIt and to ask Valley Branch Watershed Dlstnct to Issue a permIt subject to BCWD reVIew. 5e) RIver Valley EndodontICS ClImc - Mark Doneux proVIded an update on the dISCUSSIOns WIth the contractor and owner for thIS project. Mr. Doneux mdIcated that whIle the contractor stIlI fe]t he was not responsIble for obtammg a permIt the owner stated that he would work WIth the BCWD to satIsfactonly resolve the Issue . Project Review and Updates 6a) THPP - Sale of Excess Property Attorney Holtman Stated that because the BCWD was unable to come to acceptable terms WIth any of the three bIdders that after consultatIOn WIth Manager Gordon the land was re-advertlsed. Attorney Holtman gave an update on the process and mformatIOn to be dIstnbuted for re-advertIsing the former Lueck property Mr Holtman explained the strategy m this new process would be to reduce the number of questIons by bIdders by havmg a more complete bId package Another strategy that was IdentIfIed was to SOhClt more chrectly from mdIvIduals and organIzatIOns that might be more famIliar WIth the development process. ThIS process mcluded advertIsmg m trade journals that are directed towards the development commumty Manager KIlberg asked If there had been any follow up from the letters sent to those encroachmg on the former Lueck property. Mark Doneux mdIcated that he had a dISCUSSIon WIth KeIth DeWolf regardIng encroachment Issues Mr Doneux mchcated that he would be settIng up an appomtment to meet WIth KeIth m the fIe]d to dISCUSS the Issue. 6b) KIsmet Pat Conrad gave an update to the Board on the current status of the project. Mr. Conrad mchcated that there was a pre-bId meetmg scheduled for 1 00 P.M. on November 1st and the bId opening was scheduled for November 17th at 4 00 P M AdvertIsements were gomg in the StIllwater Gazette and trade journals The fmal easements were expected shortly from Johnson and Sterner. . October 23,200 I Regular Meetmg Mmutes of the BCWD Board of Managers Page 3 of 4 Watershed Management Plan . CamIlla Correll, EOR gave an overvIew of proposed volume control study and scope Ceclho OlIvIer gave a detaIled presentatIon on the basIc concepts of volume contro] and emphasIzed that most engmeers have a mIsunderstandmg of how the BCWD Volume Control reqUIrements work Mr Ohvler further explamed that achIevmg the volume control standard IS not typIcally dIffIcult and In fact has already been done numerous tImes on recent developments wIthm the watershed Mark Doneux suggested that because of the many actIvItIes gomg on m the watershed the eXIstmg hydrologIclhydrauhc model needs to be updated. Mr Doneux further recommended that the BCWD fIrst acqUIre the two foot topographIc data and dIgItal orthophotos that are soon to be avaIlable The model could then be updated wIth thIS new basel me mformatIon and mclude the BCWD's recent projects, the CIty of StIllwater's TSMP, changes at the Kern Center in Oak Park HeIghts, and the request from VBWD to consIder accepnng addItIonal runoff from the Sunnybrook area m Grant. The process also needs to mclude Jason Moeckel's input The consensus of the Board was to have Ms. Correll reVIse the Volume Control Study to include a tImehne that reflected the prevIous dISCUSSIon about obtammg new data and add the assocIated costs for the project. Ms Correll also revIewed the letter for the Watershed Management P]an Manager Gordon asked about the cover letter and asked for clanfIcation on the "on-gomg CIP' s". Manager Gordon asked that the cover letter be dIscussed dunng the November 12, 2001 meetmg New Business - None Old Business - None . Communications & Report Manager LeIser asked that the MA WD ResolutlOns be dtstnbuted to Manager Ktlberg and Manager Gordon for reVIew and dIScussIon at the next meeting on November 12, 2001. The Long Lake dIScussIon wIth DNR and the City of StIllwater was scheduled for November 12, 2001. Manager Gordon moved to adJourn the meeting. seconded bv Manager KIlberg MSP 3/0 Meetmg adjourned at 9.45P.M. Respectfully Subrrutted, Mark Doneux, Actmg Recordmg Secretary . October 23. 2001 Regular Meetmg Mmutes of the BCWD Board of Managers Page 4 of 4 -' Diane Ward From: Sent: .0. ubject: Pat Raddatz [Pat Raddatz@co washington mn us] Thursday, November 29,20011024 AM Wally Abrahamson Washington County Board Agenda - 12/4/01 Wash1ngton County Board of Comm1SS1oners 14949 62nd Street North St11lwater, MN 55082 Wash1ngton County, County Board Agenda December 4, 2001, 4.30 P m 1. 4:30 - Roll Call 4.30 - Pledge of Alleg1ance 2. 4.30 - Comments from the Publ1c V1s1tors may share the1r concerns w1th the County Board of Comm1SS1oners on any 1tem on or not on the agenda. The Cha1r w111 d1rect the County Adm1n1strator to prepare responses to your concerns. You are encouraged not to be repet1t1ouS of prev10us speakers and to 11m1t your address to f1ve m1nutes. The Cha1r reserves the r1ght to 11m1t an 1nd1v1dual*s presentat10n 1f 1t becomes redundant, repet1t1ve, 1rrelevant, or overly argumentat1ve. The Cha1r may also 11m1t the number of 1nd1v1dual presentat10ns on any 1ssue to accommodate the scheduled agenda 1tems. 3 4:40 - Consent Calendar 4 4.40 -Metropol1tan MOSqU1tO Control * Joe Sanzone, D1rector ~etroPol1tan MOSqU1tO Control 2001 Program Report 5 5 00 - General Adm1n1strat1on * J1m Schug, County Adm1n1strator Request by HRA to Part1c1pate 1n the County*s Group Health Insurance Plan 6. 5:20 - Comm1ss1oner Reports * Comments * Quest10ns Th1s per10d of t1me shall be used by the Comm1SS1oners to report to the full Board on comm1ttee act1v1t1es, make comments on matters of 1nterest and 1nformat1on, or ra1se quest10ns to the staff. Th1s act10n 1S not 1ntended to result 1n substant1ve board act10n dur1ng th1s t1me. Any act10n necessary because of d1scuss1on w111 be scheduled for a future board meet1ng 7 Board Correspondence 8. 5:30 - AdJourn ************************************************************************* Meet1ng NotJ.ces Rem1nder: No Board Meet1ng on December 25, 2001 or January 1, 2002 * Hol1days December 3-4 - AMC Annual Conference 9.00 a.m., R1vercenter * St Paul December 4 - Red Rock/Central Corr1dor Coord1nat1on Meet1ng 1:30 p.m., Ramsey County Courthouse, Room 220 ~ecember 4 - F1nance Comm1ttee Meet1ng 3:30 p.m , Wash1ngton County Government Center 1 December 4 - Hollday Open House 6:00 p.m , 1208 South Everett Street * Stlllwater ~ December 5 - Metropolltan LRT JOlnt Powers Board 9-45 am, Touchstone Energy Place at Rlvercenter December 5 * Metropolltan 911 Board Executlve Cornrnlttee 10 30 am, 2099 Unlverslty Avenue West * St Paul . December 6 - Metropolltan Countles Energy Task Force 9 00 am, 125 Charles Avenue * St Paul December 6 - Internal Audlt Advlsory Cornrnlttee 1-30 pm, Washlngton County Government Center December 6 - Red Rock Corrldor Cornrnlsslon 3:30 p m_, Cottage Grove Clty Hall * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washlngton County Board of Cornrnlssloners Consent Calendar * December 4, 2001 Consent Calendar ltems are generally deflned as ltems of routlne buslness, not requlrlng dlscusslon, and approved In one vote. Cornrnlssloners may elect to pull a Consent Calendar ltem(s) for dlscusslon and/or separate actlon. The followlng ltems are presented for Board approval/adoptlon: Adrnlnlstratlon A. Approval of the November 20, 2001 Board meetlng mlnutes. B. Approval to appolnt Adam Carlson, Cottage Grove, to the Sentence to Servlce Advlsory Cornrnlttee to a flrst term explrlng December 31, 2004. C Approval to appolnt Jean Brown to the Courts Plannlng Advlsory Cornrnlsslon, representl4lt Cornrnlssloner Dlstrlct No. 5 and to the Hlstorlc Courthouse Advlsory Councll to a flrst term explrlng December 31, 2003. D Approval of resolutlon honorlng Matallua and Lupepau of Tonga on thelr engagement to be marrled Assessment, Taxpayer Servlces and Electlons E. Approval of resolutlon, classlfYlng tax-forfelted land. Cornrnunlty Servlces F. Approval of the Chlld Care Resource and Referral/School-Age Care grant agreement wlth Mlnnesota Department of Chlldren, Famllles and Learnlng for $42,840. Pat Raddatz, Adrnlnlstratlve Asslstant Washlngton County Phone. (651) 430-6014 e-mall: pat.raddatz@co.washlngton mn.us . 2 Diane Ward From: Sent: .0: ubject: Pat Raddatz [Pat Raddatz@co washington mn us] Wednesday, November 21,20011052 AM Wally Abrahamson Washington County Board Agenda - 11/27/01 Washlngton County Board of Commlssloners 14949 62nd Street North Stlllwater, MN 55082 Washlngton County, County Board Agenda November 27, 2001, 900 a.m. 1 9 00 - Roll Call 9:00 - Pledge of Alleglance 2. 9:00 - Comments from the Publlc Vlsltors may share thelr concerns wlth the County Board of Commlssloners on any ltem on or not on the agenda The Chalr wlll dlrect the County Admlnlstrator to prepare responses to your concerns. You are encouraged not to be repetltlouS of prevlous speakers and to Ilmlt your address to flve mlnutes. The Chalr reserves the rlght to Ilmlt an lndlvldual*s presentatlon If It becomes redundant, repetltlve, lrrelevant, or overly argumentatlve The Chalr may also Ilmlt the number of lndlvldual presentatlons on any lssue to accommodate the scheduled agenda ltems. 3. 9:10 - Consent Calendar 4. 9.10 - Assessment, Taxpayer Servlces and Electlons * KeVln Corbld, Dlrector 4IIrotlng Equlpment Grant Appllcatlons 5 9 15 - Transportatlon and Physlcal Development * Ann Pung-Terwedo, Sr. Planner Set Publlc Hearlng to Conslder Amendment to the County Development Code 6 9.25 - Publlc Health and EnVlronment * Jeff Travls, Program Manager County Household Waste Faclllty Agreement wlth the Clty of Oakdale 7. 9:35 - General Admlnlstratlon * Jlm Schug, County Admlnlstrator 8. 9:45 - Commlssloner Reports * Comments * Questlons Thls perlod of tlme shall be used by the Commlssloners to report to the full Board on commlttee actlvltles, make comments on matters of lnterest and lnformatlon, or ralse questlons to the staff. Thls actlon lS not lntended to result In substantlve board actlon durlng thls tlme. Any actlon necessary because of dlscusslon wlll be scheduled for a future board meetlng. 9. Board Correspondence 10 10:05 - AdJourn 11 10:15 to 11.00 - Board Workshop wlth Transportatlon and Physlcal Development Request to Allow Snowmoblles on CSAH 12 In Mahtomedl and Wlllernle ************************************************************************************ ~eetlng Notlces November 26 - Llbrary Board 1 6.30 pm, 1010 Heron Avenue North * Oakdale November 27 - Intervlews wlth App11cants for the Brown*s Creek Watershed Dlstrlct Board of Managers 8:15 am, Washlngton County Government Center November 27 - Cornmunlty Development Block Grant Cltlzen*s Advlsory 7.00 pm, Washlngton County Government Center . November 28 - Reglonal SOlld Waste Management Coordlnatlng Board 10:30 a.m , 2099 Unlverslty Avenue West * St Paul November 29 - Resource Recovery Executlve Cornmlttee 8:30 a.m., 1670 Beam Avenue * Maplewood * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washlngton County Board of Cornmlssloners Consent Calendar * November 27, 2001 Consent Calendar ltems are generally deflned as ltems of routlne buslness, not requlrlng dlScusslon, and approved In one vote. Cornmlssloners may elect to pull a Consent Calendar ltem(s) for dlScusslon and/or separate actlon. The followlng ltems are presented for Board approval/adoptlon: AdIunlstratlon A. Approval of the November 13, 2001 Board meetlng mlnutes. Cornmunlty Servlces B. Approval of the CornmonBond Cornmunltles Inc contract for flnanclal case management serVlces. . Pat Raddatz, Adrnlnlstratlve Asslstant Washlngton County Phone. (651) 430-6014 e-mal1.pat.raddatz@co.washlngton.mn.us . 2 NUV-dl-d~~l ~~:~9 CITY OF OPH P.02/03 . 7.00 p m. I. 7 :05 p.m. II. 7;10 p.m. III. 7;10pm. N. . 7:15 p.m. V. 7 :20 p.m. VI. eIn OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 27,2001 CIlY COUNCIL MEETING AGENDA 7;00 P.M. Call to Order/Approval of Asenda Deparl:mentlCottnaJ Laison Reporls A. planning Commission B. Parks Commission C. ca1le Commission D . Water Management Organlzations/MidJIe St. Croix E. Other Liaison/Staff reports VisitorslPuhlic Comment State Senator Michele Bachman (1) Recycling Award '1"hm is an opportunJty for the public to tldJreu the counc:il with qtulIItiorn; or concerns on asufllll not: part of the J:l:gu)a1' agentk. (Plaue hmIt oomments to 3 minu~Clt in length.) Consent Agenda (Roll Call Vote) A. App%ove Bills & Investments B. Approval of City Council Special Meeting Minutes - October 9, 2001 (2) C. Approval of City Counoil Special Meeting Minutes - November 13, 2001 (3) D. Approval ofVFW Post 323 Lawful Gambling Permit Renewal and Resolution (4) E. Approve Employee Recognition/Holiday Luncheon (5) G. Approval of Annual Liquor, T ohacco, and Amusement Licenses (6) Public Hearln~ Consideration of Proposed Assessments - 5887 Beach Road N orlh (7) New Business A. Scheduling W orbessions (Councilmem1er Request) (8) B. Karmann Jacks: SeI: Annual Review for CUP (9) c. Valley View Park Sign Relocation (10) 7:45 p.m. VII. old Business . LOCAT ION: A. B. c. D. Wellhead Proteclion Plan Phase One (11) Appoint TH 36 Partnership Corridor Study Commii:tee Representatives (12) TH 36 Suharea Resolution (Mayor's Request) (13) First Student Amended CUP (14) RX TIME 11/21 '01 10:17 l'IUV-.c::.L-.c::t:Jt:J.L t:J';;;..j';; l.! I Y Ut- UI-'H P.03/03 E. oak Park StaHon/S&C Bank Preliminary plat Approval (15) F. Qwest Request to Install Conduit Prior to CompletIon of Easement Agreemmt (16) G. Pledge of Alleg1a.I1ce H. 57Lh Street: &:ea Traffic 8:17 p.m. VIII. Adjournment . Sod'" gathering at Joseph 6 Fam,1y Restaurant t" f.,lIow . ~rl ~ ./ . . LOCATI ON: RX TIME 11/21 '01 10:17 TOTAL P. 03 :ITY OF STILLWATER CERTIFICATION OF ASSESSME'tFS )ATE SUBMITTED DECEMDER 4. 2001 IROJECT NUMBER 00001 )TART YEAR 0102 YEARS 01 :ODE GEO CODE A 2903020320022 A 29030?0320032 A 2903020320046 A 2903020320049 A 2903020320070 A 2903020320081 A 2903020320086 A 2903020330010 A 2903020330013 A 2903020330026 A 2903020330038 A 2903020330048 A 2903020330076 A 2903020340001 A 2903020340005 A 2903020340010 A 2903020340012 A 2903020340018 A 2903020340040 A 2903020340070 A 2903020340085 A 2903020340086 A 2903020410029 A 2903020410055 A 2903020410066 A 2903020410077 A 2903020410080 A 2903020410083 A 2903020420009 A 2903020430010 A 2903020430020 A 2903020430027 A 2903020430031 A 2903020430062 A 2903020430075 A 2903020430082 A 2903020440012 A 2903020440025 A 2903020440026 A 2903020440031 A 2903020440040 A 2903020440041 A 2903020440052 A 2903020440055 A 2903020440057 A 2903020440075 A 2903020440104 A 3003020410010 A 3003020410019 A 3003020410028 .-. PROJECT NAME DELINGUENT SEWER & GARBAGE DAYS 0 INTEREST 10 000r. AMOUr-lT com=- OEO CODE 150 50 51 90 264 40 3q2 50 375 70 85 40 272 80 369 40 316 90 340 00 113 10 266 50 382 00 277 00 302 20 249 70 77 10 335 80 241 30 95 00 346 30 60 30 272 80 350 50 266.00 316 90 382 00 239.20 222 50 310 60 232 90 319 00 293 80 70 80 191 30 226 60 161. 00 210 90 160 50 281 20 274 90 520 60 214 00 331 60 225 00 321 10 298 00 268 60 283 3C 214 00 A 300302041003b A 3003';)20440006 A 3003020440009 A 3003020440029 A 3003020440032 A 3003020440049 A 3103020110004 A 3103020110022 A 3103020110027 A 3103020110030 A 3103020110044 A 3103020110067 A 3103020110068 A 3103020110088 A 3103020110090 A 3103020110098 A 3103020120007 A 3103020120017 A 3103020130022 A 3103020140022 A 3103020140035 A 3103020140042 A 3103020140044 A 3103020140047 A 3103020140063 A 3103020220010 A 3103020310008 A 3103020320047 A 3203020120019 A 3203020120048 A 3203020130006 A 3203020130009 A 3203020130010 A 3203020130029 A 3203020130050 A 3203020130084 A 3203020130097 A 3203020130104 A 3203020140006 A 3203020140022 A 3203020140024 A 3203020140030 A 3203020140032 A 3203020140074 A 3203020210006 A 3203020210029 A 32030202100'54 A 3203020220062 A 3203020220085 A 3203020220086 AMOuNT . 235.00 287 00 268 60 331 60 327 40 75 00 47 70 463.90 348 40 184 70 371 50 232 90 56 10 321 10 291 70 214 00 312 70 323 20 228 70 66 60 589 90 434 50 846 10 247 60 45 60 53. 50 47 70 213 00 409 30 274.90 120 10 270 70 203 00 306.90 71 60 206 10 214 00 31 60 58 00 64 50 164.60 302 20 222 40 49 80 232 90 224 00 451 30 80.80 270 70 214.00 . . ;ITY OF 6TILLWATER CERTIFICATION OF ASSESSMENTS lATE SUBMITTED DECEMBER 4. 2001 )ROJECT NUMBER 00001 iTART YEAR 0102 YEARS 01 .re GEO CODE AMOuNT A 2803020230085 A 2803020230104 A 2803020230113 A 2803020230132 A 2803020230136 A 2803020230140 A 2803020230140 A 2803020240007 A 2803020240016 A 2803020240018 A 2803020240020 A 2803020240022 A 2803020240024 A 2803020240025 A 2803020240028 A 2803020240029 A 2803020240061 A 2803020240062 A 2803020240065 A 2803020240075 A 2803020240090 A 2803020240102 _2803020310004 2803020310026 2803020310031 A 2803020310032 A 2803020310049 A 2803020310054 A 2803020310106 A 2803020310107 A 2803020310139 A 2803020320027 A 2803020320064 A 2803020320079 A 2803020320083 A 2803020320100 A 2803020320114 A 2803020320118 A 2803020320140 A 2803020320144 A 2803020320147 A 2803020320150 A 2803020320150 A 2803020330027 A 2803020330044 A 2803020330046 A 2803020330049 A 2803020330059 .28030:;:0330061 2803020330066 PROJECT NA:'1E DAYS 0 DELINGUENT SEWER ~ GARBAGE INTEREST 10 000% ([IDE G-EO CODE 214 00 4q 80 249 70 323 ;;:0 287 50 58 00 285 40 358 90 371 50 346 30 277 00 281 20 186 20 97 00 346 30 238 00 354 40 245 50 214 00 298 00 296 40 t07 50 505 90 293 80 49 90 325 30 304.30 241 30 300 10 89 10 53 ~O 207 20 233 40 154.30 470 20 362 80 454.32 204 42 204 00 214 00 508 00 111 70 53.90 434 50 232 90 239 20 148 54 240 30 214 00 304 30 A 2803020330077 A 2803020330104 h 2803020330107 A 2803020330109 A 2803020340004 A 28030203~0007 A 2803020340040 A 2803020340062 A 2603020340063 A 2803020340078 A 2803020340097 A 2803020340105 A 2803020340130 A 2803020410018 A 2803020410036 A 2803020410060 A 2803020410089 A 2803020410099 A 2803020410106 A 2803020420001 A 2803020420058 A 2803020420092 A 2803020420100 A 2803020420127 A 2803020420135 A 2803020430004 A 2803020430010 A 2803020430021 A 2803020430070 A 2803020430102 A 2803020440073 A 2903020110008 A 2903020110011 A 2903020110049 A 2903020140017 A 2903020140032 A 2903020140066 A 2903020210005 A 2903020240001 A 2903020240005 A 2903020240051 A 2903020310014 A 2903020310024 A 29080203t0043 A 2903020310065 A 2903020310075 A 2903020320006 A 2903020320009 A 2903020320016 A 2903020320018 AMOuNT 260 20 214 00 293 80 291 70 214 00 428 20 218 20 262.30 58 00 305.50 375 40 327 40 293 80 81 30 25 20 60 85 457 00 232 00 574 00 331 60 6,821 70 579 10 67 70 388 30 49 80 58 00 434 50 283 30 114 80 640 30 321 10 104 40 215. 10 316 90 319 00 283.80 253 90 262 30 66 10 215 60 300 10 219.80 203 00 287 50 53 50 70 30 155 10 226 60 81 30 247 10