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Home My WebLink About2001-11-20 CC Packet CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-26 Council Chambers, 216 North Fourth Street November 20, 2001 "'EGULAR MEETING CALL TO ORDER ROLLCALL ~~ APPROVAL OF MINUTES - Approval of November 6,2001 Regular and Executive Sesi.o~nutes and Approval of November 17, 2001 Special Meeting minutes. :-: \ 7:00 P.M. .,~ PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1 Senator Michelle Bachman ~, , OPEN FORUM " f" The Open Forum IS a portion of the Council meeting to address Council oJ;! subjects which are not a part of the meeting agenda The Council may take action or reply at the tlrrlt of tlTe statement or may give direction to staff regarding Investigation of the concerns expressed ' ~- ~"" . STAFF REPORTS .. ~,.' 1 Police Chief 3. City Clerk 5 Community Dev. Director 2 Fire Chief 4 Director of 6 City EngJneer/PWO Admin -.f 7 City Attorney 8 City AdmlOlstrator CONSENT AGENDA* \. ,- ~ 1 Resolution 2001-234, directing payment of bills .Jf 2 Approval of sale of bullet proof vest "*- . 3 Approval to purchase new laptop compu-!pt- Police D1partment 4 Resolution 2001-235, revoking state aid streetil 5 Request to release funds from capltal'budget - Obrary 6 Resolution 2001-236, amending Sectlon'3n6 ADpolnt and Placement of Relatives of the Personnel Policy - ~ 7 Resolution 2001-237, Approvln A sot,f"Premlses Permit for gabllng for EKS, Inc, DBA Harbor Bar, 517 North Owens, Stillwater, -f" 8 Approval of Bailey Cons cti to Install picnic shelter in Legends Park PUBLIC HEARINGS ..~ .J 1 Case No SUPNIDRlQ1-SCFt Tht-"is the date and time for the public to consider an appeal of the Heritage Preservation Comm~ns deCISion on a request from James Lammers of Eckberg, Lammers, Bnggs, Wolff & ~erhng, ~presentlng St. CroIx Boat and Packet Co , for a modification to approved plans Includln9,8 Speciat.y"e Permit, Variance and Design ReView for the St CroIx Boat and Packet Co , ticket off~ located south of the Main Street Parking Lot (525 South Main Street) In the CBD, Central Buslne.siPlstrLot All persons Wishing to be heard With reference to thiS request Will be heard at thiS mee!!JJ9 flIftl~'the hearing was published In the Stillwater Gazette on November 9, 2001, and notices tfralled to affected property owners Ii~ UNFINISHED INESS 1. Review approval of employment agreement for new City Administrator (Resolution) 2 Annual water quality report on area lakes 3 DISCUSSion of Long Lake High Water Conditions 4 Quarterly report on Engineering projects 5 POSSible second reading of Ordinance No 915, amending the Stillwater Code Chapter 31, SubdivISion .. 5 ~2 Entitled ZOOlng Maps and Boundanes by Amending "The ZOOlng Map of the City" to rezone property Within the Agncultural Preservation (AP) ZOOlng District to the Single Family Residential (RA) District (first reading November 6, 2001) thiS relates to Greg Johnson, Manchester Homes, representing John and Rebecca CholOlere, for a zOOlng map amendment to rezone 2 5 acres of land at 8160 Neal Avenue Case No ZAM/01-04 I l NEW BUSINESS 1 Request reallocation of funds - Library 2 Approval of Technology & Computer Use Policy (Resolution) 3 Approval of transfer of liquor license for Mad Capper (Resolution) 4 Approval of transfer of liquor license from Sliver Lake Restaurant to Marx Wine Bar & Gnll (Resolutlon)~ 5 Appointment to Library Board (Resolution) ...- PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS , " "OY!!<' -<. '4t " STAFF REPORTS (continued) ~... ~ ADJOURNMENT ,. ->I /~ ~ * All Items listed under the consent agenda are considered to be routine b'the City Council and Will be enacted by one motion There Will be no separate diScussion or;tJhese_ items unless a Council Member or cItizen so requests, In which event, the Items Will be removed frOm t~e co~nt agenda and conSidered separately ... :k " ' ~~. .l1lt;" . ! iio . ~ /~ -- '" ~ "-'v,.- ~ ~ I .. .. ~ .. . ( " -E :J,."' ..~~ /; / 'b~ 4 ~ ' (I;;: ~ . 4f \ " '~~~ "I ~ ~. ''lI' (~~ ~,. .- ~ .}.... ,Jr4' ~~ '~/ .$ ~ .- 2 CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-25 Council Chambers, 216 North Fourth Street November 20, 2001 eEGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of November 6, 2001 Regular and Executive Session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1 Senator Michelle Bachman OPEN FORUM The Open Forum IS a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda The Council may take action or reply at the time of the statement or may give direction to staff regarding Investigation of the concerns expressed STAFF REPORTS 1 Police Chief 2 Fire Chief 3 City Clerk 4 Director of Admin . 5 Community Dav Director 6 City Engmeer/PWD ~ - " .'tt 7 City Attorney 8 City Administrator . CONSENT AGENDA* 1 Resolution 2001-234, directing payment of bills ~~ 2 Approval of sale of bullet proof vest ~_ ~ 3 Approval to purchase new laptop computer - Pdlfe Department 4 Resolution 2001-235, revoking state aid street ' ,"- 5 Request to release funds from capital bgdgel - Library 6 Resolution 2001-236, amending Sectlo~ Appoint and Placement of Relatives of the Personnel Policy ,~ PUBLIC HEARINGS { 1 Case No SUPNIDRl01-50 The IS the date and time for the public to conSider an appeal of the Hentage Preservation CommissIOn deciSion on a request from James Lammers of Eckberg, Lammers, Bnggs, Wolff & Vierling, repr~ 8t CroIx Boat and Packet Co , for a modification to approved plans Including a Special Use _ mlt, Vanance and Design Review for the St CroIx Boat and Packet Co, ticket office located south of "the Main Street Parking Lot (525 South Main Street) In the CBD, Central Business Dlstnct All persons Wishing to be heard With reference to thiS request will be heard at thiS meeting Notice of the heanng was published In the Stillwater Gazette on November 9, 2001, and notices mailed to affected property owners UNFINISHED BUSINESS 1 Annual water quality report on area lakes 2 DIscussion of Long Lake High Water Conditions 3 Quarterly report on Englneenng projects 4 POSSible second reading of Ordinance No 915, amending the Stillwater Code Chapter 31, SubdiVIsion 5 ~2 Entitled ZOning Maps and Boundanes by Amending liThe ZOning Map of the City" to rezone property Within the Agncultural Preservation (AP) ZOning Dlstnct to the Single Family ReSidential (RA) Dlstnct (first reading November 6, 2001) thiS relates to Greg Johnson, Manchester Homes, representing John and Rebecca ChOiniere, for a zOning map amendment to rezone 2 5 acres of land at . 8160 Neal Avenue Case No ZAM/01-04 ~EW BUSINESS 1 Request reallocation of funds - Library 2 Approval of Technology & Computer Use Policy (Resolution) 3 Approval of transfer of liquor license for Mad Capper (Resolution) 4 Approval of transfer of liquor license from Silver Lake Restaurant to Marx Wine Bar & Gnll (Resolution) 5 AppOIntment to library Board (Resolution) PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT * All Items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion There will be no separate discussion on these Items unless a Council Member or cItizen so requests, In which event, the Items will be removed from the consent agenda and considered separately . ,,' jI. / .. '~" , , .. , '<', 4<- c ~ l' . , J"~ ~ fV; ~~ ~-' , . 2 t ~ . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-24 November 6, 2001 REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble at 4 40 P m Present' Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Absent None Also Present City Administrator Kriesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Director of Administration Kadln Community Development Director Russell City Clerk Ward Press Julie Kink and Mark Brouwer STAFF REPORTS City Clerk Ward stated that the first meeting of 2002 IS on New Year's Day and should be rescheduled It was deCided that the first meeting of the New Year would be held on Tuesday, January 8, 2002. Motion made by Councllmember Rhelnberger and seconded by Council member Milbrandt to schedule the January City Council meetings on Tuesday, January 8 and Tuesday, January 15, 2002. All In favor Public Works Director Eckles stated that the contractor for the new public works faCIlity IS pulling their permits this week and perhaps Council would like to schedule a ground breaking ceremony In the near future Council scheduled the ceremony on Friday, November 16 at 4.30 p m OTHER BUSINESS Selection of Developer for Sale and Redevelopment of T erntorlal Prison Community Development Director, Steve Russell reviewed th roposals presented for the redevelopment of the Terntorlal Prison site The City rec Ived 14 inquiries regarding the site development With seven actual proposals submltte A committee consisting of Nile Kriesel, Dave Magnuson, Councllmembers and Zoller and Steve Russell screened the applicants. After a formal Interview process, the committee IS recommending Shaw Lundquist as the prospective purchaser and developer of the site Jack Buxell, spokesman for the developer, came forward to answer any questions the counCil might have He also presented a list of projects that the developer was previously Involved In. Page 1 of 11 ~ City Council Meeting No 01-24 November 6, 2001 ~ Councllmember Rhelnberger stated that he is happy that this project IS finally moving forward and hopes that the timetable presented will be adhered . Councllmember Milbrandt had questions about parking density proposed for the site Mr Buxell stated that part of the developer's strategy IS to avoid putting In a large parking surface They hope to Integrate parallel street parking and shared parking spaces to meet the needs of the development Councllmember Milbrandt also asked what the City'S obligation would be regarding the wall at the site Community Development Director Russell stated that further tax Increment financing might need to be done to provide resources to deal with the wall Issues including ownership, drainage, overall condition, etc Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka to approve the selection of Shaw Lundquist for the sale of the terntorial prison site and to direct the preliminary sales agreement based on the proposal Allin favor. Presentation of Phase I Lowell Park Implementation Plan Community Development Director Russell stated that Phase I plans will be Implemented next year and the money for thiS Implementation has been budgeted and State grants for the Improvements have been received Work has been done with City staff and the Parks Commission to prepare the plans and specs for the work to begin next spring The update IS being brought before Council to address any concerns they might have . Bill Sanders, Sanders Wacker Bergly, Inc prOVided an updated on the work that has been done so far and the plans that Will be Implemented He stated that the cost IS estimated to be $400,000 to $500,000 range for Phase I Mayor Kimble expressed concerns regarding trees on the east Side of the park CItizens complained that few trees that are already there interfere with viewing of fireworks He also stated that trees do not necessarily tolerate flooding well Councllmember Bealka stated his concern that no restrooms are currently planned In Phase I He felt that, with that amount of money Involved, public restrooms should be Included Councllmember Milbrandt explained that the Parks CommiSSion discussed the restroom Issue at length. The commission found that putting In restrooms that would be subject to future flooding was not the best option He further stated that restrooms Will be Included In the overall park development but not In the area of Phase I The consensus was that It would be more practical to Install public restrooms nearer the Main Street entrance to the park allowing for more year- round use of the faCIlities The restrooms would not be subjected to repeated flooding If located on the west edge of the park, closer to Main Street. . Page 2 of 11 . . . City Council Meeting No 01-24 November 6, 2001 Councllmember Zoller asked if approving the concept were all the details final Councllmember Milbrandt explained that this IS not approval of the details, Just the concept Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt to approve the concept as presented and to direct the preparation of the plans Allin favor Reauest for further TIF assistance - Mainstream Development Mr Vern Steffan representing Mainstream Development Partnership addressed the tax Increment financing Issues and the shortfall Involved He wanted to be assured that Mainstream was optimizing all funds available from the Increment of the development He asked Council to move that the Winery parcel be Included In the Increment so the funds can be utilized Councllmember Zoller asked the City Attorney about the $2900 TIF that the Winery generates and asked If nght now, that money goes to Mainstream City Attorney Magnuson stated that the money does not now go to Mainstream because It was not owned by Mainstream when the agreement was signed Councllmember Rhelnberger expressed concern that the City would have to "bail out" this development If It failed In the future He was not Interested In changing the eXisting contract or extending It He IS reluctant to put any City general funds Into the project City Attorney Magnuson stated that In the onglnal TIF Dlstnct, the winery Northern Vineyards, was part of the TIF plan and that perhaps the Increment from that parcel could be recovered Mayor Kimble clanfied the situation by stating that at the time, the Intent clearly was to Include the Winery parcel In the TIF Motion by Councllmember Zoller, seconded by Councllmember Bealka to include the Winery In the TIF Distnct Allin favor Mayor Kimble recessed the meeting at 5 40 p m Into Executive Session. Page 3 of 11 City Council Meeting No 01-24 November 6, 2001 RECESSED MEETING 8:00 P.M. The meeting was called to order by Mayor Kimble at 8 00 P m . Present Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Absent' None Also Present City Administrator Knesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dautfenbach Community Development Director Russell City Clerk Ward Press Julie Kink and Mark Brouwer APPROVAL OF MINUTES Councllmember Rheinberger made clarification that the adoption of the auditor services was for two years, not one Motion by Councllmember Bealka, seconded by Councllmember Zoller to approve the October 16, 2001 Regular meeting as corrected and the Executive Session Minutes All in favor PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS . Proclamation for Veterans Dav Motion by Councllmember Rheinberger, seconded by Councllmember Bealka proclaiming November 11, 2001 as Veterans Day In the City of Stillwater All In favor Levee Flood Control Proiect Update - Ed Cain. Lecuslatlve Associates Mr Ed Cain, Legislative Associates, announced that they were successful In acquiring a $2 million appropnatlon on Stage 3 of the Levee/Flood Control Project This Includes a floodwall that Will give the City 50 or 100 year flood protection He reviewed the appropnatlon process for Council and advised what the next steps are for completing the project. Mayor Kimble and Council thanked Mr Cain for his hard work and diligence on the project . Page 4 of 11 City Council Meeting No 01-24 November 6, 2001 CONSENT AGENDA . Motion by Councllmember Rhelnberger, seconded by Councilmember Bealka to approve the consent agenda Allin favor Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None . Resolution 2001-219, Directing payment of bills Approval of banner request - Amencan Education Week - School Dlstnct 834 Approval of QUit Claim Deed - Lot 1 and 2, Block 4, Feely's Addition Approval of gambling permit - St CroIx Catholic School - Apn113, 2002 Resolution 2001-220, Approving Renewals of On-Sale, Off Sale, Club, Wine, Sunday On- Sale, On-Sale 3 2%, Off-Sale 3 2% Liquor Licenses for 2002 Resolution 2001-221,Tobacco license renewals for the Year 2002 Resolution 2001-222, adopting revised assessment for Parcel 28 030 20 33 0043 for 2001 Sidewalk Approval to purchase up-to-date auto diagnostic equipment - City Garage Approval to use rent money from the City of Afton for purchase of tires for grader - Public Works Resolution 2001-223, resolution relating to finanCing of certain proposed projects to be undertaken by the City of Stillwater, establishing compliance With reimbursement bond regulations under the Internal Revenue Code Resolution 2001-224, approving Health Insurance Rates for 2002 Resolution 2001-225, reapportioning assessments for Parcels 21 030 20 34 0150 & 21 03020340118 Resolution 2001-226, approving life Insurance rates effective January 1, 2002 PUBLIC HEARINGS Case No ANN/01-02 Reauest from Greo Johnson. Manchester Homes. reoresentlno John and Rebecca Choiniere for annexation of 25 acres of land located at 8160 Neal Avenue in the AP. Aoricultural Preservation Dlstnct Community Development Director Russell made the correction that the amount of land IS actually 1 28 acres, not the 2 5 acres as stated He recommended approval, as thiS request is consistent With the orderly annexation agreement With Stillwater Township Mayor Kimble opened the public heanng There were no public comments. . Mayor Kimble closed the public hearing Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt adopting Resolution 2001-227, a resolution annexing land to the City of Stillwater pursuant to the JOint Page 5 of 11 City Council Meeting No 01-24 November 6, 2001 resolution of the City and Town of Stillwater as to orderly annexation dated August 16, 1996 Allin favor . Ayes Councilmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Case No ZAM/01-04 Reauest from Grea Johnson. Manchester Homes. representlna John and Rebecca ChOIniere. for a zOnlna map amendment to rezone 1 28 acres of land from AP. Aancultural Preservation to RA. Slnale Famllv Residential at 8160 Neal Avenue Community Development Director Russell reviewed the zOning map amendment request Mayor Kimble opened the public hearing There were no public comments Mayor Kimble closed the public heanng Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka approving the first reading of the ordinance for a zOning map amendment to rezone 1 28 acres of land from AP, Agncultural Preservation to RA, Single Family Residential at 8160 Neal Avenue. ZAM/01- 04 Allin favor Ayes Councllmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble . Nays None Case No SUB/01-47 Reauest from Grea Johnson. Manchester Homes. representlna John and Rebecca ChOIniere. for a subdivIsion of a 1 28 acre lot In to 4 lots located at 8160 Neal Avenue In the RA. Slnale Famllv Residential Dlstnct Community Development Director Russell reviewed the subdivIsion request Mayor Kimble opened the public heanng. There were no public comments Mayor Kimble closed the public heanng Motion by Councllmember Rhelnberger, seconded by Councllmember Zoller, adopting Resolution 2001-228, approving the subdiVISion of 1 28 acre lot In to 4 lots located at 8160 Neal Avenue In the RA, Single Family Residential Dlstnct, subject to the approval of the second reading of the ordinance for the zoning map amendment Allin favor Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble . Nays' None Page 6 of 11 . . . City Council Meeting No 01-24 November 6, 2001 UNFINISHED BUSINESS Approval of ChanQe Order for McKuslck Ravine Prolect (9626F) Public Works Director Eckles reviewed the change order for the McKuslck Ravine project Motion by Councllmember Bealka, seconded by Councllmember Rhelnberger, adopting Resolution 2001-229 approval of Change Order #4 for the McKuslck Ravine project (Project 9626F). All In favor Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Hawthorne Lane Update Public Works Director Eckles provided an update on the Hawthorne Lane Project He stated that at the first meeting It was found that some surrounding areas were also Involved. Seventy questionnaires were sent out and forty-two responses were received showing that there were a fair number of problems In the area With the Silver maple trees and where they were planted He also stated that two bids were received for the removal of the problem trees St CroiX Tree Service was the low bidder and he recommended that the City accept this bid and that this work should get gOing as soon as possible Councllmember Zoller asked how many trees were gOIng to be removed Mr Eckles stated that approximately forty-three of about 70 trees would be removed at this time. Councllmember Bealka stated that he had heard many favorable reports on the City Englneenng Department's work With the reSidents Involved Motion made by Council member Milbrandt, seconded by CounCllmember Rhelnberger, adopting Resolution 2001-230 accepting plan for boulevard tree removal, accepting quotation and awarding contract for the boulevard tree removal In the Hawthorne, Bayberry and Maryknoll neighborhoods. All In favor Ayes Council members Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None DISCUSSion on the use of commUnication tower next to water tower located adiacent to Lllv Lake School City Attorney Magnuson reviewed the site agreement that the City has With Washington County He stated that It IS the position of the Water Board that they have no Interest In haVing any towers located on the tank nor do they Wish to control any revenues that might be generated from the City'S land Essentially Page 7 of 11 City Council Meeting No 01-24 November 6, 2001 they will sign off on the lease Washington County does not desire to control any more land than IS underneath the tower that provides them access Conceivably, . there IS enough land on the site so that additional towers could be located there Mr Magnuson recommended that Council approve the site lease agreement and present It to Washington County Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka, adopting Resolution 2001-231, approving the site lease agreement for lily lake Water Tower and authorizing ItS presentation to Washington County Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays. None Industrial Park llohtlno Update Public Works Director Eckles reviewed the industrial park lighting update to Council He stated that It was probably too late to actually get the work started this year but asked that Council authOrize City staff to prepare a feasibility report for the Curve Crest portion of the lighting and consider options for the Orleans Street portion of the lighting plan He stated that the approximate cost for the four lights on Curve Crest would be $23,000 Mr Eckles recommended getting Input from the resIdents In the area because extra lighting mIght be undesIrable for some . Councllmember Bealka expressed hiS concerns for safety In these areas Motion by Councllmember Rhelnberger, seconded by Councilmember MIlbrandt, adopting Resolution 2001-232 authOriZIng and updating the feasibIlity report for lighting on Curve Crest Boulevard and Orleans Street Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Reauest for final payment for Aiple property park plan preparation Mayor Kimble reviewed the request for the final payment on the Alple property park plan preparation Councllmember Bealka commented that perhaps a new name should be gIven to thiS property later Motion by Councllmember Rhelnberger, seconded by Councllmember Zoller, adopting Resolution 2001-233 approving the final payment for the Aiple property park plan preparation. Ayes Councllmembers Bealka, MIlbrandt, Rhelnberger, Zoller and Mayor KImble . Nays' None Page 8 of 11 City Council Meeting No 01-24 November 6, 2001 NEW BUSINESS . RetalnlnO Wall at 819 Olive Street City Administrator Knesel explained that the problem with the wall being bUilt by Mr Bjorkman IS that It IS too close to the nght-of-way If the City would ever have to go Into the nght-of-way for utility purposes, then the owner of the property would have to be responsible for the costs for removal of the wall City Attorney Magnuson commented that In Minnesota, an abutting owner has the nght to the center of the street, subject to the mUnicipal easement Therefore, an abutting owner can use the nght-of-way If It IS compatible With the character of the street, I e Sidewalks, dnveways, stairs. If It IS not considered compatible, then it IS an obstruction This entities the abutting owner to a JudiCial determination that It IS an obstruction Mr Magnuson pOInted out at least one case where a City has gone In and torn out a Similar wall and the courts ruled that they should not have done that because there was no JudiCial determination that the wall was an obstruction Mayor Kimble asked Mr Bjorkman If he would be Willing to sign a release stating that If for any reason the City had to remove the wall, then he (the owner) would be responsible for those costs Mr Bjorkman said that this would be agreeable to him. . Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt, granting Mr Bjorkman a one-year license for the retaining wall If there are no problems With snowplowlng this winter and With the understanding that If the City ever requires removal of the wall, then the property owner Will be responsible for removal costs It could be renewed All In favor DISCUSSion on possible rezonlno - Tim Nolde Community Development Director Russell brought a request to conSider a zOning amendment for a 4 15 acre area that Includes 3 parcels on the west Side of County Rd 5 just south of Wild Pines Lane EXisting use IS attached Single-family, townhouse, reSidential zOning that would allow approximately 30 Units on the site He stated that 60 Units are being suggested which IS consistent With the RM - medium nse reSidential zOning dlstnct - about 3,000 sq ft per Unit ThiS request would require a Comprehensive Plan amendment as well as a ZOning Plan amendment Mayor Kimble and Council gave approval to Mr. Nolde to pursue thiS project. COMMUNICATIONS/REQUESTS Open Letter on traffic manaoement plan - Jeanne Anderson . Council received the open letter from Jeanne Anderson Page 9 of 11 City Council Meeting No 01-24 November 6, 2001 " COUNCIL REQUEST ITEMS Councllmember Rhelnberger presented a constituent request from Alice Columbo . regarding the possibility of Len's Family Foods bUYing the small park property located due east of their parking lot Mayor Kimble stated that Council would consider this Issue If It were brought to the Council STAFF REPORTS (continued) Commumty Development Director Russell announced that there would be a volunteer day at Brown's Creek Park on Saturday, November 10th from 9 a m until noon, to clean up the park area, plant the woodlands and fix-up the trails for winter ADJOURNMENT Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt to adjourn the meeting at p m All In favor Jay L Kimble, Mayor ArrEST . Diane F Ward, City Clerk Resolution 2001-219, Directing payment of bills Resolution 2001-220, Approving Renewals of On-Sale, Off Sale, Club, Wine, Sunday On- Sale, On-Sale 3 2%, Off-Sale 3 2% Liquor Licenses for 2002 Resolution 2001-221,Tobacco license renewals for the Year 2002 Resolution 2001-222, adopting revised assessment for Parcel 28 030 20 33 0043 for 2001 sidewalk Resolution 2001-223, resolution relating to financing of certain proposed projects to be undertaken by the City of Stillwater, establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2001-224, approving Health Insurance Rates for 2002 Resolution 2001-225, reapportlomng assessments for Parcels 21 030 20 34 0150 & 21 03020340118 Resolution 2001-226, approving life Insurance rates effective January 1, 2002 Resolution 2001-227, a resolution annexing land to the City of Stillwater pursuant to the JOint resolution of the City and Town of Stillwater as to orderly annexation dated August 16, 1996 Resolution 2001-228, approving the subdivision of 1 28 acre lot In to 4 lots located at 8160 Neal Avenue In the RA, Single Family ReSidential Dlstnct, subject to the approval of the . second reading of the ordinance for the zomng map amendment Page 10 of 11 , . . . City Council Meeting No 01-24 November 6, 2001 Resolution 2001-229 approval of Change Order #4 for the McKuslck Ravine project {Project 9626F Resolution 2001-230 accepting plan for boulevard tree removal, accepting quotation and awarding contract for the boulevard tree removal In the Hawthorne, Bayberry and Maryknoll neighborhoods Resolution 2001-231, approving the site lease agreement for lily lake Water Tower and authorizing ItS presentation to Washington County Resolution 2001-232 authorizing and updating the feasibility report for lighting on Curve Crest Boulevard and Orleans Street Resolution 2001-233 approving the final payment for the Alple property park plan preparation Page 11 of 11 . . . City Council Meeting No 01-24 November 6, 2001 I Revised Page COUNCIL REQUEST ITEMS Councllmember Rhelnberger presented a constituent request from Alice Columbo regarding the possibility of len's Family Foods bUYing the small park property located due east of their parking lot. Mayor Kimble stated that Council would consider this Issue If It were brought to the Council STAFF REPORTS (continued) Community Development Director Russell announced that there would be a volunteer day at Brown's Creek Park on Saturday, November 10th from 9 a m until noon, to clean up the park area, plant the woodlands and fix-up the trails for winter ADJOURNMENT Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt to adjourn the meeting at 9 35 P m All In favor Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk Resolution 2001-219, Directing payment of bills Resolution 2001-220, Approving Renewals of On-Sale, Off Sale, Club, Wine, Sunday On- Sale, On-Sale 3 2%, Off-Sale 3 2% LIquor licenses for 2002 Resolution 2001-221 ,Tobacco license renewals for the Year 2002 Resolution 2001-222, adopting revised assessment for Parcel 28 030 20 33 0043 for 2001 sidewalk Resolution 2001-223, resolution relating to finanCing of certain proposed projects to be undertaken by the City of Stillwater, establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2001-224, approving Health Insurance Rates for 2002 Resolution 2001-225, reapportioning assessments for Parcels 21 0302034.0150 & 21 03020340118 Resolution 2001-226, approving life Insurance rates effective January 1, 2002 Resolution 2001-227, a resolution annexing land to the City of Stillwater pursuant to the JOint resolution of the City and Town of Stillwater as to orderly annexation dated August 16, 1996 Resolution 2001-228, approving the subdiVISion of 1 28 acre lot In to 4 lots located at 8160 Neal Avenue In the RA, Single Family ReSidential DiStriCt, subject to the approval of the second reading of the ordinance for the zOning map amendment Page 1 0 of 11 . CITY OF STillWATER CITY COUNCil MEETING NO. 01-25 November 17, 2001 SPECIAL MEETING The meeting was called to order by Mayor Kimble at 2 30 p m Present Councllmembers Bealka, Milbrandt, Zoller and Mayor Kimble Absent Councilmember Rhelnberger Also Present City Clerk Ward City Administrator Selection Mayor Kimble stated that the Council has interviewed five (5) candidates for the City Administrator position beginning at 8 00 a m this morning Mr Jim Bnmeyer, The Bnmeyer Group, reviewed the rating system with Council After the rating by the Mayor and Councllmembers present, Mr Bnmeyer presented Councllmember Rhelnberger's rating of candidates from his interviews with them on October 26 and October 30, 2001 Mayor Kimble recessed the meeting at 2 58 P m . Mayor Kimble reconvened the meeting at 3 04 P m Mr Bnmeyer reviewed with Council possible benefit options, starting salary and moving allowance Motion by Councllmember Milbrandt, seconded by Councllmember Zoller directing Mr Bnmeyer to negotiate an agreement with Mr Larry Hansen, or If he does not accept the position negotiate an agreement with Mr. Charles Robinson Motion by Councllmember Milbrandt, seconded by Councllmember Zoller to adjourn the meeting at 3 25 P m Allin favor Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk . Page 1 of 1 ~ J LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2001-234 . Ace Hardware Maintenance supplies 228 68 Advanced Sportswear Uniforms 696 75 Amdahl, Chns BUIlding repair supplies 3900 Amencan Flagpole BUilding supplies 4793 Anderson, Todd Refund bldg Permit 133 25 AT&T Telephone 9667 Augles Mobile Chef Concession supplies 4086 Bally Construction Contractual 1,000 00 Bearcom Service contract 282 69 Board of Water Commissioners Utility payment 239 30 Braun Pump & Controls EqUIpment repair 292 80 Breezy POInt Conference expense 462 76 Buberl Recycling & Compost Contractual 1500 Car Quest VehIcle maIntenance 499 50 Century Power Equipment Equipment maintenance 2496 Chaves. NIck Cell phone 2190 Cincotta, Carlo DARE expenses 3594 Cltl-Cargo & Storage December rental 9000 Clarey's Safety Equipment Safety equipment 460 00 Coca Cola Concession supplies 96825 Cole Paper Janetonal supplies 278 05 CoordInated Business Maintenance contract 33313 . Cottagewood Partners GradIng escrow refund 1,500 00 Cub Concession supplies 11 38 Cunningham, Don BUilding maintenance 1 ,400 00 Cy's Uniforms Uniforms 105 64 Ecolab Contractual 234 83 Express Photo Processing 6398 FleXible Pipe Tool Co Maintenance supplies 1,528 29 Fuhr Trenching Contractual 35,12478 Gartner Equipment repair 265 39 G & K Services BUilding maintenance 3,16358 Graflx Shoppe Vehicle maintenance 3728 HI Tech Signs Advertisement signs 385 00 Ikon Office supplies 21746 Imaglneenng ProfeSSional services 135 00 International Business Machines Maintenance agreements 1 ,325 73 J H Larson Equipment repair 135 34 Kallestad, Kim Vehicle maintenance 3194 Kath Fuel 011 Fuel 5432 Kennedy Tansmlsslon Vehicle maintenance 2,426 57 lind, Gladys Land purchase agreement 927 00 MIA Associates MaIntenance supplies 203 05 MacQueen EqUipment Equipment repair 1 ,435 09 Magnuson Law Firm ProfeSSional services 8,79883 Mahtomedl, City of Contractual 17,50000 Maple Island Hardware MaIntenance supplies 18661 . Maximum Solutions Software upgrades 700 00 ~ ~ EXHIBIT" A" TO RESOLUTION #2001-234 Page 2 Menards Maintenance supplies 138 65 . Met Life Dental Insurance 14935 Metropolitan Council December 2001 usage 113,185 60 Mpls Community & Tech College Education 575 00 Minnesota NAHRO Conference expense 125 00 Nobles, John Professional services 262 50 Northern Tool & Equipment EqUipment 305 65 North Shore Compressor Equipment maintenance 357 40 Northwester Tire Vehicle maintenance 3,006 36 Our Designs Uniforms 21355 Peltier, Jenn Uniforms 4999 Pod's Tire Vehicle maintenance 398 51 Pnce, MOnica Expense reimbursed 2410 QUill Office supplies 227 40 Reliance Electnc Motor EqUipment repair 7800 Rogness, Kathy Mileage 3695 R & R Specialties EqUipment repair 7800 Russell, Steve Expense reimbursed 133 24 Ryland Homes Grading escrow refund 6,000 00 Samantan Tire Vehicle maintenance 364 23 Secure Benefits Insurance 6400 Sensible Land Use Coalition Seminar 3000 Short Elliott Professional services 1,240 87 Shorty's Laundry Uniform maintenance 141 64 . Stillwater Amoco Fuel 5,494 15 Stillwater Ford Vehicle maintenance 687 11 Stillwater Gazette Publication 117 31 Stillwater Towing Towing 61764 Sysco Concession supplies 15341 T A Schlfsky & Sons Street maintenance 1 ,142 26 Tomten Environmental DesIgn ProfessIonal services 74000 Tower Asphalt Inc Street maintenance 1,93148 Venzon Wireless Cell Phone 3212 Viking Industnal Center Maintenance supplies 12248 Ward, Diane SemInar 1200 Washington County Professional services 63,038 50 Waste Management Recycle service 12,69000 Wendt, Mark & Pratt, Susan Grading escrow refund 1,500 00 Yeadon Equipment maintenance 4550 Zee Medical Service Medical supplies 2872 Zeull, Chns Reimburse expences 1348 ADDENDUM TO BILLS Accountemps Professional services 356 64 Joe & Jana Elchten BUilding permit refund 663 89 Gopher State Billable tickets 1085 . 0/ . . . ,. EXHIBIT II A" TO RESOLUTION #2001-234 Hamson,Sharon Minnesota Department of Admlnrstratlon Minnesota Real Estate Journal Qwest St CroiX Office SALA Spnngbrook Software State Board of Electnclty Stillwater Fire Relief Xcel Adopted by the City Council this 20th day of Nov, 2001 Tralnrng expense September 2001 usage Publication Telephone Office supplies Professional services Professional servIces Inspection Certificate Books 2001 State fire aid Electnclty,Gas Page 3 1614 170 18 1,21293 1,030 58 202 84 12,94841 2,363 42 5000 87,14200 28,978 92 Total 434,88346 STAFF REQUEST ITEM DEPARTMENT: Parks DATE: .ESCRIPTION OF REQUEST (Briefly outline what the request is): November 20, 2001 Request to have Bailey Construction Install the 20' piCniC shelter at Legends Park Bailey has Installed all other shelters In the City Cost $5,400 00 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) . This IS budgeted for under Capital Outlay 2001 ADDITIONAL ITEMS ATTACHED: YES NO x ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE P ED IN THE COUNCIL MATERIAL PACKET SUBMITTED BY Tim Thomsen, P --- DATE: //-.;70 -ct / November 20, 2001 . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2001-234 . . Ace Hardware Advanced Sportswear Amdahl, Chns Amencan Flagpole Anderson , Todd AT&T Augles Mobile Chef Bally Construction Bearcom Board of Water Commissioners Braun Pump & Controls Breezy POint Buberl Recycling & Compost Car Quest Century Power Equipment Chaves, Nick Cincotta, Carlo Cltl-Cargo & Storage Clarey's Safety Equipment Coca Cola Cole Paper Coordinated Business Cottagewood Partners Cub Cunningham, Don Cy's Uniforms Ecolab Express Photo Flexible Pipe Tool Co Fuhr Trenching Gartner G & K Services Graflx Shoppe HI Tech Signs Ikon Imaglneenng International Business Machines JH Larson Kallestad, Kim Kath Fuel 011 Kennedy Tansmlsslon Lind, Gladys MIA Associates MacQueen Equipment Magnuson Law Firm Mahtomedl, City of Maple Island Hardware Maximum Solutions . Maintenance supplies Uniforms BUilding repair supplies BUilding supplies Refund bldg Permit Telephone Concession supplies Contractual Service contract Utility payment Equipment repair Conference expense Contractual Vehicle maintenance EqUipment maintenance Cell phone DARE expenses December rental Safety equipment ConcessIon supplies Janetonal supplies Maintenance contract Grading escrow refund Concession supplies BUilding maintenance Uniforms Contractual Processing Maintenance supplies Contractual Equipment repair BUilding maintenance Vehicle maintenance Advertisement signs Office supplies ProfeSSional services Maintenance agreements EqUipment repair Vehicle maintenance Fuel VehIcle maintenance Land purchase agreement Maintenance supplies Equipment repair ProfeSSional services Contractual Maintenance supplies Software upgrades 228 68 696 75 3900 4793 133 25 9667 4086 1,000 00 282 69 239 30 292 80 462 76 1500 499 50 2496 2190 3594 9000 460 00 968 25 278 05 331 13 1,500 00 11 38 1,400 00 105 64 234 83 5492 1,528 29 35,12478 265 39 3,16358 3728 385 00 21746 13500 1,325 73 13534 3194 5432 2,426 57 927 00 203 05 1,435 09 8,79883 17.50000 18661 700 00 EXHIBIT" A" TO RESOLUTION #2001-234 Menards Met Life Dental MetropolItan Council Mpls Community & Tech College Minnesota NAHRO Nobles, John Northern Tool & Equipment North Shore Compressor Northwester Tire Our Designs Peltier, Jenn Pod's Tire Pnce, MOnica QUill RelIance Electnc Motor Rogness, Kathy R & R Specialties Russell, Steve Ryland Homes Samantan Tire Secure Benefits Sensible Land Use CoalItion Short EllIott Shorty's Laundry Stillwater Amoco Stillwater Ford Stillwater Gazette Stillwater Towing Sysco T A Schlfsky & Sons T omten Environmental Design Tower Asphalt Inc Venzon Wireless Viking Industnal Center Ward, Diane Washington County Waste Management Wendt, Mark & Pratt, Susan Yeadon Zee Medical Service Zeuh, Chns Maintenance supplIes Insurance December 2001 usage Education Conference expense ProfeSSional services EqUipment EqUipment maintenance Vehicle maintenance Uniforms Uniforms Vehicle maintenance Expense reimbursed Office supplies EqUipment repair Mileage EqUipment repair Expense reimbursed Grading escrow refund Vehicle maintenance Insurance Seminar Professional services Umform maintenance Fuel Vehicle maintenance Publication TOWing Concession supplies Street maintenance ProfeSSional services Street maintenance Cell Phone Maintenance supplies Seminar ProfeSSional services Recycle service Grading escrow refund EqUipment maintenance Medical supplies Reimburse expences Page 2 138 65 14935 113,18560 575 00 125 00 262 50 305 65 357 40 3,006 36 21355 4999 398 51 2410 227 40 7800 3695 7800 10686 6,000 00 364 23 6400 3000 1 ,240 87 124 87 5,494 15 687 11 103 62 617 64 15341 1,142 26 74000 1,931 48 3212 12248 1200 63,03850 12,69000 1,500 00 4550 2872 1348 . . . # . . . EXHIBIT" A" TO RESOLUTION #2001-234 Adopted by the City Council this 20th day of Nov, 2001 . Mem.omnchnn To: Mayor Kimble and City Council Members CC: Nile Kriesel From: Larry Dauffenbach, Police Chief D_: 11115/01 Re: Sale of bullet proofvest . Sgt. Todd Bjorkman has resigned from the Stillwater Police Department effective November 25, 2001 He has taken a job with the St Paul Police Department as a patrol officer to enhance his career. He has made a request to purchase his bullet proof vest from the city. The vest is two years old and costs $540 00. The police department wrote a federal grant that covered half the cost of the vest. The State of Minnesota paid the other half: According to the rules of the federal grant, Todd would not be eligible for any more grant money for 6 years (the manufactures suggested "life" of the vest). The vest is custom fit to each officer and usually cannot be reissued. We do not send the vests to auction as with other city equipment, because we do not want criminals to have bullet proof vests The old outdated vests (after 6 years) are used for training purposes and shot with handgun rounds to show the effectiveness of wearing a vest. Once they are shot, they are thrown away Todd has offered to purchase the vest from the city for $75.00. Recommend sale of the vest to Todd Bjorkman for $75 00. . 1 . Mem.orandmn To: Mayor Kimble and City Council Members cc: Nile Kriesel From: Larry Dauffenbach, Police Chief Date: 11/15/01 Re: Purchase of new laptop computer Recently our lap top computer stopped working An estimate to repair the 4 year old computer is $950.00 The computer is not worth fixing. An estimate for a new laptop is $2596.50 There is ample money in the capitol outlay for 2001 to cover the expenditure . Recommend approval to purchase a new lap top computer for the police department . 1 Mmnesota State Store CustomIzmg Y OUT System Page 1 of2 1-800-981-DELL Current Orderform I Retrieve E-Qu Minnesota S Full Catalog I Software, Penphe . The Dell latitude C610 IS latitude's latest mainstream notebook Designed to provide users WIth the best possible coml and mobility, the C610 offers bnlllant 141" XGA and SXGA+ displays coupled WIth Intel's Mobile Pentium III processors speeds up to 1 20GHz all In a lightweight system With ItS newly Integrated 10/100 LAN, Modem, and 802 11b WIreless sacnfices nothing In communications capabilities The C600 senes IS our most popular offenng, and the new C610 IS th and user-fnendly latitude system yet To configure your system: 1 Select from the options listed to configure YOUR Dell system 2 Click "Update Pnce" button at the bottom of the page to make the pnClng reflect any changes you have made 3 Click "Add to Orderform" button at the bottom of the page to add your system to your Order Form View Options Price*'$2,596 50 r View Drop-down list r View all System Optlon~ (: VI&.' C Date: rrhursday, October 25, 2001 8 1451 AM CST Catalog Number: 84 Retail RC956882 Latitude C610: Pentlum@1II Processor, 1 20GHz With 1411n SXGA+ Display LAT12S - r 220-44721 Memory: 128MB SDRAM,1 DIMM 28M - r 311-20321 Hard Drive: 'OGB Hard Dnve,9 5MM 'oc - r 340-7943 1 Operating System: Microsoft@) Wlndows@ 2000, Service Pack 2 1N2KSP2 - r 420-23151 Mouse: Microsoft PS/2 2-Button Intllhmouse 1 3A With Scrolhn Grey GPS2113 - r 310-13521 Modem: Internal 56K Modem NTMDM - r 313-5205 1 Module Bay Devices: S-4-24X CDRW CDRW8 - r 313-2668 1 Primary Battery: 4-Cellllthlum-lon Battery I4CBATT - r 312-01081 Carrying Case: Nylon Carrying Case NC - r 310-52711 Hardware Support Services: 3Yrs Parts + Onslte Labor (Next Business Day) + CompleteCare 3CC - r 902-3922 902-3920 1 File Systems: NTFS,FILE SYSTEM,WIN NT/2K NTFS - i 420-0153 1 . f-- S-,~\~;-~0~;~~~--- - > I --... ~_.. -- --~ ---- -- ~- , 1 ' 1 _~ ,.,~ '~f '. ",_ ; I 1 1-80O-981-DELL Current Orderform I Retrieve E-Qu This configuration IS presented for your convenience only It IS available for purchase by US customers who take delIVery In the US Dell WIll not be res typographical or other errors or omiSSions regarding pnces or other Information .. Pnces and lease payments for products are subject to change WIthout notice and DO NOT INCLUDE SHIPPING AND/OR HANDLING CHARGES OF TAXES Promotional offers and pnces are for a limited time Pnces have been rounded to the nearest dollar for online display Final order speCIfication Including tax and shipping, WIll be communicated follOWing receipt of your online order If your organization has a speCIal Shipping arrangement with De not receIVe final, applicable shipping and tax amounts until you receive your order inVOice Please contact your organization's administrator or your Del for details on any speCial shipping arrangements 12 Please note that thiS Microsoft software product may use technological measures for copy protection In such event, you WIll not be able to use the '. not comply with the product activation or reactivation procedures, which may be completed by Intemet or telephone (toll charges may apply) http'//rcommerce.us dell com. /config asp?order_code=Wl069&conum=84&ConfigType= 10/25/2001 MEMORANDUM . TO: Mayor and City CouncIl FROM: Shawn Sanders c,pb ASSIstant CIty Engineer DATE: November 14,2001 SUBJECT Revoktng of State AId Street DISCUSSION: For the past several years, the CIty has had a desIgnation for a State Aid Street In the downtown area The street segment IS described as the TH 212 bypass from TH 36 to Chestnut Street The bypass was establIshed as a non-existent street, for future use when bndge options were being dIscussed in the 1970's. The CIty recently receIved a letter from the Office of State AId, Informing us that smce no actIon has taken place SInce designatIon, the segment should be revoked. The mIles from thIs segment would be used for other future deSIgnations in the CIty . RECOMMENDATION: It IS recommended that the Municipal State Aid street descnbed as TH 212 bypass from TH 36 to Chestnut Street, segment 169-113-010 be revoked. ACTION REQUIRED , If Council concurs WIth the recommendatIon, they should pass RESOLUTION 2001- RESOLUTION REVOKING MUNICIPAL STATE AID STREET . RESOLUTION 2001- RESOLUTION REVOKING MUNICIPAL STATE AID STREET WHEREAS, it appears to the CIty Council of Stillwater, Minnesota that the road hereinafter descnbed as a Mumcipal State AId Street under the provisions of MInnesota laws, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCn. OF STILLWATER, MINNESOTA, that the road descnbed as follows, to-wit: TH212 Bypass - TH 95/212 to TH212 (Chestnut Street) (MSAS 169-113-010) be, and hereby is, revoked as a MunicIpal State AId Street of said CIty subject to the approval of the CommissIOner of Transportation of the State of Mmnesota BE IT FURTHER RESOLVED, that the CIty Clerk is hereby authorized and directed to forward two certIfied copIes of tlns resolution to the Commissioner of Transportation for his consideration Adopted by the CIty Council tlns 20th day of November 2001. Jay KImble, Mayor ATTEST DIane Ward, City Clerk . . . ~ . . . STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439.1675 ?11~ To: Mayor and Members of the City Council, CIty of Stillwater From: Lynne BertaImio, Library Director Re: 2001 Capital 15 November 2001 The Library IS requestmg the release of funds for the followmg items from our approved 2001 capital budget. PublIc Workstation Furniture $3,000 Data and Video Projector 4,500 · Memo DATE of MEMO: November 16,2001 DATE of MEETING: November 20,2001 TO: Mayor and City CouncIl Chantell Kadi~ DIrector of AdmInIstratIon FROM: RE: Personnel Policy Amendment The City's Personnel PolIcy, effectIve October 1,2001, states In Section 3-6, Appointment and Placement of Relatives . "The City of StIllwater does not restrict employment of more than one member of a famIly or persons related by blood or marriage. However, to avoid conflict of interest, no City employee may be appointed to the same Department or take part In deciSIOns to hire, retain, promote or determine the salary of his/her spouse, family member or relative In addition, no City employee is to be assigned responsibility for supervising and directing the work ofhis/ber spouse, family member or relative." This language restricts family members or relatives of current employees from serving as part- time, on-call Fire Department employees. The City would like to amend this section of the Personnel Policy to exclude part-time, on-call Fire Department employees. However, family members within all departments, including part-time on-call Fire, would still not be allowed to supervise other famIly members or relatives. Recommendation Staff recommends the City CouncIl consider approving the attached Resolution amending Section 3-6, Appointment and Placement of Relatives, of the City's Personnel Policy. . AMENDING SECTION 3-6 APPOINTMENT and PLACEMENT OF RELATIVES OF THE PERSONNEL POLICY . BE IT RESOLVED, by the City Council of the City of StIllwater, Minnesota that Section 3-6, Appomtment and Placement of RelatIves, of the Personnel PolIcy shall be amended to read as follows "The City of Stillwater does not restrict employment of more than one member of a famIly or persons related by blood or mamage. However, to aVOId conflIct of interest, the following shall apply 1. No CIty employee may be appointed to the same Department as hislher spouse, famIly member or relative. 2. No City employee shall take part in decisions to hIre, retain, promote or determine the salary of his/her spouse, famIly member or relatIve. 3. No CIty employee is to be assigned responsibility for supervIsing, directing or audItIng the work or performance of hIs/her spouse, famIly member or relative. . 4. ProvIsion one, above, shall not apply to the hinng of part-tIme, on-call FIre Department employees. For the purposes of thts section, the terms ''family member or relative" shall mean spouse, parent, child (by birth, adoption or legal guardian), brother, sister, grandparent, parent-m-Iaw, daughter-m-Iaw, son-in-law, brother-m-law, sister-in-law, uncle, aunt, nephew and niece." Adopted by the City Council this 20th day of November 200 I. Jay Kimble, Mayor ATTEST: Diane F Ward, City Clerk . . . . AMENDING SECTION 3-6 APPOINTMENT and PLACEMENT OF RELATIVES OF THE PERSONNEL POLICY BE IT RESOLVED, by the City Council of the CIty of Stillwater, Minnesota that Section 3-6, Appomtment and Placement of RelatIves, of the Personnel PolIcy shall be amended to read as follows' "The City of Stillwater does not restrIct employment of more than one member of a family or persons related by blood or marriage. However, to avoid conflict of mterest, the following shall apply 1 No City employee rnay be appomted to the same Department as his/her spouse, famIly member or relatIve. 2. No City employee shall take part in decisions to hire, retain, promote or determine the salary ofhislher spouse, famIly member or relative. 3. No CIty employee is to be assIgned responsibIlity for supervising, directing or audItmg the work or performance of hIslher spouse, family member or relatIve. 4. ProVIsIon one, above, shall not apply to the hIring of part-time, on-call Fire Department employees F or the purposes of thIS section, the terms ''famzly member or relative" shall mean spouse, parent, chIld (by birth, adoptIon or legal guardian), brother, SIster, grandparent, parent-in-law, daughter-in-law, son-m-law, brother-in-law, sister-in-law, uncle, aunt, nephew and niece." Adopted by the City Council this 20th day of November 2001. Jay KImble, Mayor ATTEST. Diane F . Ward, CIty Clerk Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name legal Owner of PremISes Street Adclress City h~'w4lf!(1. State Zip Daytme Phone mtJ ~oK'd- 65.<(ft"-.52 State Zip Daytime Phone . Name d lessee (name of organIZatIOn leasing the premISes) Cis Rent Information · Total rent cannot exceed $1,000 per month for all non-bingo actIVIty for thiS premises · For bingo actiVity, use lease form LG222 · For pull-tab dispensing machines, use lease form LG223 · An organization may not pay rent to Itself or to any of Its affiliates for space used for the conduct of lawful gambling Rent to be paid per month $ S 00. 0 C (If no rent IS to be paid, IndICate -0-) Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at thiS premiSes, attach a sketch (drawing) shONlng (1) the leased area(s), and (2) the dimenSions For Premises Permit Renewal Applications Only: If no changes have been made at the site, you do not have to complete this section or provide a sketch. Dimensions . The leased areas are feet by feet for a total of square feet feet by feet for a total of square feet feet by feet for a total of square feet Storage feet by feet for a total of square feet Storage feet by feet for a total of square feet Combined total square feet Lawful Gambling Activity Type of gambling actIVIty that will be conducted at thiS gambling premises Check all that apply D Paddlewheels 0pUII-Tabs 0Rames DTIPboards Term of Lease Amended Lease Only The term of this lease agreement Will be concurrent If this is an amended lease shOWing changes occur- with the premises permit ISSUed by the Gambling Control nng dunng the term of the current premises permit, Board, unless terminated sooner by mutual consent of wnte In the date that the changes will be effectIVe the lessor and lessee --1--1_ Both parties that signed the lease must Inttlal and date all changes . Questions on thiS form should be directed to the licenSing Section of the Gambling Control Board (Board) at 651-639- 4000 ThiS publication Will be made available In altemative format (I e large pnnt, Braille) upon request Heanng impaired indIViduals usmg a TTY may call the Minnesota Relay Serw:e at 1-8D0-627-3529 and ask to place a call to 651-639-4000 The mformatlon requested on this form Will become public mformatlon when receIVed by the Board, and Will be used to detennlne your compliance with Mmnesota statutes and rules governing lawful gambling activrtles. Page 1012 1/99 State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Aml Pd Check # LG214PPR Pnnted ]0/16/200] LIcense Number: B-02002-015 Effectlve Date' 3/112000 ExpImtIon Date 2/2812002 . Name of OrganizatIon' Climb Inc Gambling Premises Information Name of the establIshment where gamblIng will be conducted Harbor Bar 517 N Owens St Stillwater, MN 55082 County Washington Note Our records show the premIses IS located Wlthm the city hmits Lessor Information Name of the property owner (If different): Square footage leased per month Rent paid per month: Square footage leased per bingo occasion' Rent paid per bmgo occasIOn: Bingo Activity Our records mdIcate that Bmgo IS not conducted on these premIses . 598 N Ruj)g:t Sf St. Paul, MN 55191 \At..c> j'1..rV SIO~A'\~ Storage Information 5' O~ 0 8 A.Ioc,,(Jc. ,...tt ~ L ":t""~u"'~ G-.....Ove... "-T'S m./V sS"o,) Bank Information -( A. <1 v.. c; t"u l't..A.Ct e. ~%G. Le.Ne.~r-~ Yl.d ~.tso N UJ, 5tto 1(, Vermillion State Bank 107 Main St E Vermillion, MN 55085 - '" - GamblIng Bank Account Number 022875 On 1he lmes proVIded below bst the name, address and title of at least two persons authonzed to sIgn checks and make depoSits and WIthdrawals for the gamblmg account The orgam:zatlOn's treasmer may not handle gambhng funds. Name Address City, State, Zip Code Title Inver Grove Heights, MN ~ ..5So, Inver Grove Heights, MN C 55076 Karen Lea Wirkus 6524 Crosby Ave E Peg Wetll 6415 Carmen Ave E (Be sure to complete the reverse SIde of thIS applIcatIon) ThIs form wIll be made avmlable In alternative format (Ie large print, bnulle) upon request Page] of2 (Continued on Back) . . . RESOLUTION NO. 2001-237 APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR EKS, INC, DBA: HARBOR BAR 517 NORTH OWENS, STILLWATER, MN WHEREAS, the EKS, Inc , DBA Harbor Bar has submItted an applicatIon to the CIty of StIllwater requestmg CIty approval of a MInnesota GamblIng PremIses Permit renewal applIcation, and WHEREAS, it has been demonstrated that the organIzatIon IS collectmg gamblIng mOnIes for lawful purposes, NOW THEREFORE, BE IT RESOLVED, that the CIty of StIllwater approves of the gamblmg license requested by the EKS, Inc, DBA Harbor Bar, 517 North Owens, StIllwater, Mmnesota. The Clerk IS directed to sign the acknowledgement on the peTmlt applIcatIon and to attach a copy of this ResolutIon to the applIcatIon to be submItted to the Gamblmg Control Board Adopted by the CIty CouncIl for the CIty of StIllwater thIS 20th day of November, 2001 Jay L Kimble, Mayor Attest: DIane F Ward, CIty Clerk ... .... . MEMORANDUM TO: Mayor and City Council FR Sue Fitzgerald, City Planner DA: November 20, 2001 RE: Appeal of Heritage Preservation Commission Denial at Design Review of East Side Windows for Andiamo Ticket Office (Case No VIDR/01-50) The Heritage Preservation Commission considered the request at their meeting of November 5,2001 The request was for design review of two windows that had been Installed on the side of the ticket office These windows were not shown on the approved plans The decision was based on the inconsistency of window sizes and shapes for the entire building The minutes of the Heritage Preservation Commission meeting are attached . Recommendation Decision of deSign review appeal Attachments -Letter of Appeal -Minutes from Heritage Preservation Commission Meeting of November 5, 2001 . . . . LAW OFFICES OF Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. James F. Lammers Roben G Briggs * MarkJ. VJerlmg .~ Thomas J WeJdner.~ Susan D Olson ~ DaVId K S1l}der Tunomy M Kelley 1835 Northwestern Avenue Stillwater, Minnesota 55082 (651) 439-2878 FAX (651) 439-2923 Direct Dial No. (651) 351-2115 Paul A Wolff (1944-1996) .....------------------- Lyle J Eckberg Of Couusel .QuaLfIed Neutral Arbitrator * CertifIed Real Estate SpeaaLst ~QuaLfJed Neutral Mediator November 7,2001 Mr. Steve Russell Commumty Development DIrector City of StIllwater 216 North Fourth Street Stillwater, MN 55082 InRe: NotIce of Appeal of Heritage PreservatIon Commission Decision AndIamo Enterpnses Dear Steve. . . Enclosed please find the Notice of Appeal ofthe Heritage Preservation Commission's DecisIon regardmg AndIamo Enterprises, and our check m the amount of $25:'.00 for the appeal fee It is our understandmg that thIs matter wIll be scheduled for a public hearing on Tuesday, November 20, 2001. Pursuant to our dIScussions, as you are aware, the construction is virtually completed on the subject boat ticket office structure. The heating system needs to be completed, the water lines must be winterized, the shell on the outside must be attached for WInter protection, and cert31n electrical work needs to be completed prior to the winter. In additIon, there is sheetrocking that needs to be done, and box car siding installed. The reason for the issuance of the stop order was to deal with the issue of the two additional windows on the east side. We respectfully request that the stop order be specifically limited to that issue, and that my clients be allowed to complete the construction of the subject building before winter sets in. Obviously, an occupancy permit will not be issued until all issues have been resolved. Thank you for your consideration regardmg the above. Yours very trul~ (jfiz 11f{~ ~s F. Lammers JFL:dmr Enclosure c: Dick Anderson - . NOTICE OF APPEAL OF HERITAGE PRESERVATION COMMISSION DECISION Case Number DRlUIDRlOl-50 TO: CITY OF STILLWATER, ITS MAYOR, COUNCIL AND OFFICIALS ATTN: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR NOTICE IS HEREBY GWEN, pursuant to Section 22-7, Subd. 10, of the Stillwater City Code, AndIamo Enterprises hereby appeals the decision of the Hentage Preservation .- Commission on November 5,2001, to not approve Appellant's design adjustment to add two (2) windows to the east side of Appellant's boat ticket office buildmg. Your Appellants respectfully submits that the decision of the Hentage Preservation CommIssion was in error and/or m bad Judgment for the following reasons: 1. That the subject boat ticket office buildmg IS being constructed by your . . . Appellant pursuant to the request of the Army Corps of Engineers and the Mmnesota Department of Natural Resources, WIth the approval of the City of StIllwater to relocate the eXIsting c)'nice facilIty located near the St. Croix RIver and near your Appellant's excursion boats. That in order to adequately view the docks and boats, the two requested windows on the east side of the office buildmg are necessary. 2. That the two requested windows are a functional addItion and will not have a detrimental affect on the character of the downtown historical district. 3. That the decision of the Heritage Preservation Commission is arbitrary, capricious, and unreasonable, and has no basis in fact. 4. That the decision of the Heritage PreservatIon Commission is based upon an erroneous theory of law and fact, and that the procedures followed by the Heritage Preservation Commission in connection with these proceedmgs are unlawful, improper, illegal, and contrary to the laws of the State ofMmnesota. . 5. That the entire proceedings connected with this issue are null and void. . . . WHEREFORE, Appellant prays the Stillwater City Council reverse the decision of the Heritage Preservation Commission and approve the requested two (2) additional windows on the east side of the subject boat ticket office building. Dated this iAJdayof ~""1I4";f.., . 2001. By . . , ~ , . . . I' / / . / / / I' , I' 't...~ 1\ '. -... -.., " , ~"" . . "'JI' . . - Hentage Preservation CommISSion Nov. 5, 2001 Present Howard Lieberman, charr Beth DIem, Diane Hark, Jeff Johnson, Brent Peterson and Roger Tomten Others: Planner Sue FItzgerald Absent: Phd Eastwood Mr Lieberman called the meetIng to order at 7 p m Approval of mInutes Mr. Johnson, seconded by Ms. Hark, moved approval of the mmutes of Oct. 1,2001, as presented, motion passed unammously. Other bUSIness Mark Balay and Bob Anderson appeared regardmg requested changes to the AndIamo ticket office Mr Balay bnefly reviewed changes made subsequent to the October meetIng RegardIng the HPC's request to reduce the number of I1ght fixtures, Mr Balay s31d that due to code regulatIons, an add1tIOnal fixture had to be placed on the west elevatIon Also, subsequent to the dISCUSSIon at the October HPC meetIng, a shed roofwas added to the north elevatIon. Mr Balay s31d lns cl1ent IS requestIng an addItIOnal change - Installation of two additional WIndows on the east elevation in order to see the dockslboats from the office Bob Anderson stated that the windows are needed In order to be able to work out of the office " ~ Mr Johnson noted that WIndows that were Installed on the east elevation are half the SIze of the wmdows ongmally proposed. He suggested It looks awkward to have the smaller WIndows and then add two other WIndows In between Mr. Johnson also smd the buIldIng looks "remudeled", and It IS not even complete. Mr. LIeberman suggested that the bUlldIng doesn't do Justice to the AndIamo's value to the commumty There was a bnef dISCUSSion of a stop work order that had been Issued by the buddmg offiCial. It was noted that the buildIng permit was Issued on the plans approved by the Hentage PreservatIon CommissIOn and what IS beIng bUllt is not what was approved by the HPC. Mr Lieberman cautIoned ag31nst further d1scussion SInce a legal Issue is involved Mr. Balay smd the Issue at hand IS the request for the two addItional WIndows on the east elevatIon Mr. Johnson noted the HPC had worked With the appl1cant regarding changes on the north elevation WIth the expectation that those were the only deSIgn changes that would be made. Mr LIeberman SaId the east elevation does not reflect what was approved at the last meeting and moved to deny the request for the additional WIndows Mr. Johnson seconded the motIon, motIon passed unanImously. Sharon Baker, Recordmg Secretary . , ~=::~~=-,.e ~~; lJC!~..:=--IIIt~ iiWiIr .........~ "'- .~)-. .~. ) I' ~]8. l5ll II T"'~Il" w:"oo,,", ..v,,,, UI., t , - ~lii1l i i '1- Ml/IIlCir&L.INlCltU- tat'~ . . : ' . , " . I -~- ........ ~----- . ~ . , I 1/ @) ft/DIlTI/ ,terA'TlfJI( r..,".f-/)" B c.. ~ ~" . \ ~ \ \ ~ r"f:) "'""""\ ri' ~'---'~ ~ LAiC> , @)- _-W~-~~- -v'q"-1'-o" 50" IJ" - ---'" -_-:-:.:=:::-~ - -=----::::. __ ~:-.:ifi -- --- y-- - ...--- \ C ... cv Ilili V Io~D <ID .~ .- @ ~~pW V't'-J'-o" -uJ a...,.o ,..\. A."IICl.. ~"tIW~ J.WfIl3 aw... ! 1 ~~~1_ ,/ , . .... ~ " ;:" ;'. *' . ~1-'$' ~ ~ . z:.a. I ~ I , l&.1- g ~,; ~ ~ ~ l: I ~ ~~~ i; a ~'.f ~ ~ :l l- ~. ~ (1 v'l 7. ~=n- _ ~~ WOOP YI"" .,.....,... WIS. _ ~ 1lWIc.K . ....ar fIItc4t. i! ~1I1~ "~D : _ JiII.,. ~~:d . . - . - - . < " , 1\:L Of" .0 )' ~ . . . MEMO TO: Mayor and CIty CouncIl FROM: DIane Ward CIty Clerk SUBJECT: City Administrator Employment Agreement with Larry Hansen DISCUSSION: At the speCIal meetmg on Saturday, November 17, 2001 CouncIl directed Mr. Jim Bnmeyer, The Brimeyer Group to negotIate a contract WIth Larry Hansen Mr Hansen has accepted the posItIon and executed the employment agreement (attached). CIty Attorney Magnuson has revIewed and approved the agreement ACTION REQUIRED: If CouncIl Wlshes to approve the agreement, they should pass a motIon adoptmg ResolutIon 2001-_, RESOLUTION APPROVING EMPLOYMENT AGREEMENT WITH LARRY HANSEN FOR CITY ADMINISTRATOR ~ '. RESOLUTION APPROVING EMPLOYMENT AGREEMENT WITH LARRY . HANSEN FOR CITY ADMINISTRATOR WHEREAS, the StIllwater City CouncIl held a speCIal meetIng on Saturday, November 17, 2001 for the mtemew process for CIty AdmInistrator, and WHEREAS, as a result of those interviews directed Mr JIm Brimeyer to negotiate an employment agreement WIth Larry Hansen. BE IT RESOLVED by the City CouncIl of StIllwater, MInnesota that the Employment Agreement between the CIty of Stillwater and Larry Hansen as attached, IS hereby approved Adopted by the Stillwater CIty CouncIl thIs 20th day of November 2001 Jay L KImble, Mayor ATTEST . DIane F Ward, City Clerk . . . . ~~/~~/~~~~ ~q;~b O~'O~~q,qb NlIv,'q, 20CI ~:2SPM THE Bh!MEYER 3ROUP PAGE 02 ~Jo ' 1587 F , ~lJY Ur ol~WA~IVILL~ The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS Fifty South N.nth Avenue, Suite .101 Hopkins, MN 55343 November 19, 2001 Mr. Larry Hansen 207 4th St SE Slewam iIIe. MN 55976 Dear Lany Congratulations on your appomtment as City AdlXllDistrator fur tho CIty of StUlwlta', MJllllesota. Your selec110n by the City Council was enthusiastic and they are looking forward to your b'''omlni part of the management team. The following wUl serve to oonfh:m OUf conversation over the past few days and will outline the terms and conditions of your elnployment. Start Date: You will be,1n employmont on 1anuary 14, 2002 ComP'"osation. Performance Evaluation Your beginning annual salary will be $83,000. You wiD receive a porfOtmance evaluation after six months of empJoymfl\t (The Brlmeyer Group IS avlU.lable to assist in the sJx-mol1tl\ performance e\"alu8tlon ) SubJec;;t to a utls1'actory performance evaluation you wUlr8ceive a salary adjustment w $85,000. 'You wjJJ receive a pe.rformancc evaluation in November, 2002 and annually m November tbcleafter. Salary adjUSUD.Cl\l$ are subject to lIatisfa~ory performaDce evaluatlo!lS and will be givl!ll at the urne tbne as for other manapmeDt emploYlMs. whieb. it currently in J aouary of each year. Ret1rement, Deferred Compensation: You are currmtly a member in an approved dcfoned rompensatioD plan aDd will continue your participation in that plan. Tbe City will make a contribution to aD approved deferred compensation plan in 1he same P&XCeIlllgo amount as they would contribute to PERA on your behalf (962) 945-0246 · fax (952) lMS..o102 LOCATION:5075334746 RX TIME 11/19 '01 15:25 llfl~f~~~l 14:16 5675334746 Nnv :~, :lIrl ~.2gPM THE Bpr~1E',(R 3ROU~ CITY OF STEWARTVILLE No.IS3i PAGE 03 P. ? -2- Larry Hansen Ernplo)ment AireemCllt Insurancur You wUl b. provided Insurance covenle in the same nunne.r aa for other City employees It Is suggested that you c:all Chanloll Kadin for enrollment mformatlon. . Holldays, Vltallon, Sid. Lea.. You wllJ be granted the same holidayJ as othet City employees. During the first year of employment, you will accumulate tbr~ weeks of vacation tunc annually, in accordance wIth City policy. Following two satIsfactory performance evaluatIons, you will be glinted vaeatlon time at the rate of tour wseD annually. in accordaoc:e with City policy Upon employmeDt, you ",UJ recelvo & Z<kl&y bank of sick leave YOIl will accrue sick leave in accordanee w;dI the City policy to the maximum allowed. Expenses: Expenses related to City business will be covered. Automobile Allowance: ) ou wilt be reimbursed $300 per month for the use of your personal vehicle for CIty business Dues, Contel'en~, Eltpenscs; WIth CIty Council approval and within budget consideratfoDJ. the City will pay for dues, conference costs. and related membership COStS co International City/County MaDagemenr. AssociatJon (leMA). Minnesota CltyfCounty MlDagomont Assocl~lOn (MCMA), and the LcaJUe of Minnesota Cities (LMC) The City will also pay duos for memberslup to Rotary and dues and meals related to Cky business to the Chamber of Commerce. . Terms and Conditions or Employment: You wlll serve at the will of the Councll IDcS may be terminated with or without cause at any time Should the Council terminate your employment withQut cause within th. first year of employment. you Will rect1v. six months severance or notice. Should the Connell terminate your employment without cause within the second year of emploYlllem~ you will receive five months severance or notice. Should the Council teonioate your employment without cause within the third year of employment or thereafter, you will receive four months severance or notlee. . LOCATION:5075334746 RX TIME 11/19 '01 15:25 . . . 1111~/L~~1 l~.lb ~~/~~~~/~b Sov.19. 2GOI ~.;lrM T.4E o~IMnER 3~O~P ~llY Ur ~1~WA~IV1LL~ t-'A(:jE 84 No 1597 P. 4 -)- Larry Hansen Employment Agteement ReJocatlon; Should you decide to terminate your employment with the City, you are required to gh e the City a xninunum of 60 days oodee of your intent to terminate. Either of the followina wjJI constitute tetmmatiOD wltb cause and no severance or notice is nee_Iry. I. Immoral conduct affeccina the performance of your duties or convlchon ot a felofty. 2. Gross inefficiency or Incompetence in office, which you have failed IX) correct after a reasonable Ume and after wfltten Dotice, The City WJD reimburse you $4,000 for rdocation costs as follows: $I,ZOO for house hunting trips and tcmporu:y livln. expenses, and $2,800 for relo~ating your household goods from StewanvjJJa to SdJhvater. The City wdl pay $1,200 of your relocation expenses upon employment ana ibe balaDce ($2,800) upon your relocation to Stlllwatcr, Should you leave YOYf position on yOut own volition within ODS year of employment, YOII will be requll'ed to roimburse 75" of your relocation allolment. Should you leave your poSltiOD Within the second year, you will be required to r~imbune the City for SO$ of your relocation allQtment If you leave your positJon wltJun the third year, you wlll be requIred to relmburse the CIty for 2S% of your relocation allotme.nt. Once l,aln. congratulations. I am ~ure you wlll do an excellent job in Stillwater Very truly yours, ~e,~ James Brimeyer A~~bv. ~ ~~ Larty D Han LOCATION:5075334746 11..19... 'l.tJO , Date RX TIME 11/19 '01 15:25 ; Met110randmn . To: Mayor and City CouncIl , --- From: Klayton Eckles, CIty Engmeer ~ ~ Date: November 16,2001 Subject: Annual Report on Water QUalIty on Area Lakes DISCUSSION Attached you wIll find copIes of the annual reports of the water qualIty studIes for LIly, Long and McKuSICk Lakes. These studIes are preformed as a part of a cooperatIve agreement between the CIty of StIllwater, area watersheds and the MetropolItan CouncIl Each year the CIty of StIllwater spends approxImately $2,000 to asSIst In the cost of perfonmng these studIes. A bnef summary of each lake presented as follows . Lily Lake On the A-F scale for the year 2000, LIly Lake receIved a grade ofC for total phosphorus, chlorophylla-a and SecchI depth bnngIng the overall score to a C ThIs grade IS IdentIcal to the ones receIved In 1998 and 1999. In 1995, Lily Lake receIved a B ratmg for overall water quality. Secchi depth readIngs have been taken SInce 1985 and dUTlng that tIme the average grade has been a C It should be noted that the water level of LIly Lake was extremely hIgh throughout the year and thIS water level sIgmficantly decreased the value of the CIty'S recently constructed water qualIty Improvement project Long Lake Long Lake receIved a grade ofF m all categones m the year 2000 ThIs IS farrly consIstent WIth In the grades receIved m the last three years but somewhat worse than the grades receIved m 1995 and 1996 when It received an overall score of a D Long Lake IS generally a very shallow lake with depths averaging less than 5 feet ThIs makes It extremely susceptIble to algae blooms and nutrIent loadIng problems and these depths are generally assocIated WIth a lake near the end of ItS lIfe cycle. McKusick Lake The data gathered for Lake McKusick IS extremely unusual Durmg the course of the year, CIty staff receIved numerous complamts about the qUalIty of Lake McKusick. However, the Lake receIved an overall grade of a B, whIch is the hIghest ever-recorded water qUalIty score. From a water qualIty stand pOInt the lake actually had better readings than LIly Lake for much of the year The complamts about Lake McKuSICk stem from the emergent vegetatIOn and algae mats whIch covered a good portIon of the lake POSSIble explanatIon is that the emergent vegetatIon used up a large amount of the phosphorus available making It unavaIlable for free floatIng algae that generally reduce water VISIbIlIty and water qUalIty Much lIke Long Lake, Lake McKusick is extremely shallow and hIghly susceptible to water qUalIty problems AddItIonal data In future years may proVIde more and better understandIng of what's happenIng on thts lake . If the CIty CouncIl has any questIons or comments or comments regardmg these reports, staffwill be aVaIlable to prOVIde mput ~egiOnal Report , . 2000 Study of the Water Quality of 124 Metropolitan Area Lakes October 2001 ~ Metropolitan Council ~ BuddIng commUnitIes that work " , Lily Lake (82-0023) City of Stillwater LIly Lake, located In the CIty of StIllwater m Washmgton County, was mOnItored 14 tunes between nud-Apnl and nud-October,2000 The lake has been mOnItored through CAMP smce 1995 . The 52-acre lake has a maxlffium depth of 174m (57 feet), and has publ1c access located on the lake's northern shore and a fishing pIer on Its southern shore On each samplmg date LIly Lake was momtored for TP, CLA, TKN, and SecchI transparency, as well as the lake's perceived physIcal condIhon and recreational sUItabIlIty. The 2000 mean summertlffie (May through September) surface TP concentrabon for the lake was 60 0 pg/l (Il11J1lIIlum of 400 pg/I, rnaXlffiurn of 130 0 pg/l) The mean CLA and Secchl transparency readmgs \\-ere 291 pg/l (Il11J1lIIlum of2 5 JIg/l, maxImum of 62 0 pg/l), and 15m (nunlffium of 0 3 m and maxImum of2 9 m), respectively The lake's mean surface TKN concentratIon was 1 13 mg/l (nunlffium of 0 56 mg/I, maxlffium of 1 80 mg/I) The 2000 summertlme means resulted In a TP grade of C, CLA grade of C, and Secchl transparency grade of C. The overall grade determIned by averagmg all three parameters was a C Therefore, grade WISe, the water qual1ty of the lake m 2000 was IdentIcal to 1998-1999 and smular to 1996 and 1997 (also an overall grade of C), but worse than that expenenced m 1995 when the lake received a B grade When lookmg at the lake's 2000 mdlvIdual summertlffie means, however, 2000 was shghtly worse than that of 1998-1999, WhICh was the lake's worst water qualIty years The best summertlme mean TP concentrabon was recorded m 1997 (35 0 pg/l), and the best CLA and Secchl means were recorded In 1995 (12.5 pg/l and 32m, respectIvely) The physical and recreational conditIons of LIly Lake as perceived by the volunteer(s) were ranked on a l-to-5 scale These rankmgs are also graphed on the lake's mformatlon sheet The mean physical condition rankmg was 3 0 ("definIte algae present") whlle the mean recreabonal SUitabIlIty rankmg was 3 2, (between 3- "swummng shghtly lffiparred" and 4- "no swunmmg boatmg ok") The water qualIty graphs show exactly how the lake's TP and CLA concentrabons and Secchl transparency responded to each other Generally, m most area lakes, an m-Iake mcrease m TP means more phosphorus is avaIlable for algal growth that usually results m an mcrease m CLA The more algae present, the lower the clarIty . of the water, and vice versa A search for water qualIty data through CouncIl, MPCA, and STORET files resulted m a moderate amount of data WhIle 1995-2000 are the only years for whIch nutrient data are avaIlable, Secclu transparencIes were collected through the MPCA's CItIzen Lake Momtonng Program m 1985, and 1987-1992 An analysIs ofSecclu data for each year avaIlable, reveal that the lake's water clarity has improved slIghtly, cllffibmg from a D grade m 1985 to an Am 1995 and back to a B grade m 1996 and C's m 1997 and 1998 The connnued degradation m the lake's water qualIty from 1995 to present should cause some concern In order to determme If thIs declme may represent a trend or Just a normal fluctuabon wIthm the lake's normal water qualIty range more data are needed The FIshenes Secbon of the MInnesota Department of Natural Resources (MDNR) bas conducted a fishenes sIJrvey on the lake Information on the survey can be obtamed through the MDNR FlShenes SectIon by callmg (651) 297-4916 or by downloadmg the informabon off the Internet at http /I\\\\"w dnr stat~ nm us/lakefmd' If you nObce any errors m the lake's data or phYSIcal mformatIon, or are aware of any addtbonal or mlSsmg mformatIon, please contact Randy Anhorn of the Metropol1tan Councll at (651) 602-8743 or randy anhom(ll,metc state mn llS 138 . #> Lily lake Stillwater, I Washangton Co ALake 10 820a23 ,., Mldcle St O'OIX River Volunteer Wash Co SWCD . Sampllrg slle ContaJrs In meters t o , 100 200 , . MellIS ,) i l-----;.J__"\J -~ ! r- r~-~ - - '''" j ./ .. J , """"") \ ,,- ~ ' ,n-,~ .1 ~,-t'-,. \ ," ., Ul' r,"~ <' '^ ./',...~ . t- ---,. i, r"\' r..... I ,-".-'-. lJ-'''; ~ ,;> \ . -I \: '\... o'lIo( ....,. f'""1 "t. ~~) I~ , \ r::::'" "~~-H I' I ~ _;-.....,.. I~~~ -,- ,~ ,.. 1 r-' .r'- r ::t..5 , -=-y ~~ ~.~~ ~_.j\ ~ 2000 Data Sutf_ IloltIlm Surface IIollom Sutface IloltIlm seccto Dale T..... IC TemolC DO ImnII1 DO'.......' Cl.A luaAl TP lualll TP lualll Iml Phvs CencI Rec Su~ 4ISJOO 77 125 13 40 183 2 2 5/1CWO 202 87 25 40 259 2 2 5/31/00 188 81 87 60 183 2 8/15100 223 7 36 40 29 2 2 8/281llO 237 77 10 40 244 3 3 7I1CWO 294 12 32 70 137 3 3 7128/00 255 B8 24 130 107 4 4 81810O 282 99 62 60 078 3 3 8/24/00 251 79 39 50 107 4 4 /II3CWO 233 75 58 60 078 4 3 9119/00 208 95 40 60 092 3 4 9I28IllO 189 89 44 50 107 3 4 101ll/00 134 87 32 20 122 3 4 1orll11OO 143 125 40 130 122 3 4 Lake Water QUality Grades Based on Summertime Averages Year 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 IT~I 0 c c c I Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Total Phosphorus C C C C C C IoIOphytlll B C B C C C hi Depth C C B A B C C C C Ovenn B C C C C C Soun:e Metropoldan CouncD and STORET data 140 120 ~100 .:!. .. 2 80 0 .J:: ... .. 60 0 .J:: L ;;; 40 0 ~ 20 0 4/1/00 51MIO 6/1/00 7/1100 70 60 -+-Q.A 50 -.It- Secchl "iio .:!. .. 40 >. .J:: ... 30 e .!! .J:: 20 u 10 8/1100 9/1/00 10/1/00 o o t..~~<:::' t,}"~<:::' ~ ~ ~,,~ '\t-~ ~ ~,,~ t-~<:::' ~c& OJ ,,~ ~c& ,,~ --.., i I I I _, I I 11/:/00 I 05 g 15 .; ... , .. o ' 2 :c u u .. 25 en -- 3 35 5 4 '" E ... 3 '" o u ;;; ~ 2 >- .J:: L 1 = Clyslal Cfear 2 = Same Algae Present 3 = Dellrule Algal Presence 4 = HIgh Algal Color 5 = SewreAlgal Bloom 1 ___n____n.n_..__._n...._________._ o 4/1100 511/00 6/1/00 7/1/00 8/1/00 9/1/00 10/1/00 11/1100 I , 5 :>04 !i! :a . ~ 3 f/) . c ! . 2 0 0 .. .. u .. Ill: 1 = Beaubful 2 = MInar Aeslhebc Problem 3 = SWllmung Impanel 4 = No SWIlMIIng Boabng OK 5 = No Aeslhebcs POSSIble 1 o 4/1100 5/1/00 6/1100 7/1100 8/1,u0 9/1100 10/1,u0 11/1100! " , Long Lake [Stillwater] (82-0021) Browns Creek Watershed District Long Lake, WhICh has a surface area of roughly 96 acres, IS located on the western boundary of the CIty. of StIllwater (WashIngton County) Its maxImum depth IS 6 7 m (22 feet) As part of the 2000 volunteer momtonng program, Long Lake was mOnItored 14 tImes from mId-Apnl to mId-October ThIS was the fifth year that Long Lake has been Involved In CAMP. The lake was also Involved In the program In 1995-1996, and 1998-1999 Graphs as well as the actual data collected by volunteers show the seasonal vanabIhty In TP and CLA concentratIons, SecchI transparency, and user perceptIon (physIcal condItIon and recreatIonal sUItabIlIty) The graphs and data tables are presented on the next page. The 2000 summertIme mean concentratIons for Long Lake were as follows TP= 160.9 Ilg/I (mInImUm of 120 0 Ilg/I, maXImum of 21 0 0 IlglI), CLA= 103 9 Ilg/I (mInImUm of 9 9 Ilg/I, maXImum of 179 0 Ilg/l), SecchI transparency= 0 4 m (mInImum of 0 3 m, maxImum of 0 5 m), and TK.N= 2.52 mg/I (mImmum and mS"<1TTlUtJ1 t)f 2 00 and 3 60 mglI), respectIvely The summertime means resulted In a TP grade ofF, CLA grade ofF, and SecchI transparency grade ofF The 2000 overall water qualIty grade for the lake, F, was IdentIcal to that recorded In 1998 and 1999, and worse than the overall D grades the lake receIved In 1995 and 1996 The lake's 2000 TP mean was the worst recorded to date In fact the lakes overall water qualIty has seemed to declme SInce mltIal momtonng In 1995 and 1996 A search for water quahty data through CouncIl, MPCA, and STORET files resulted In a mInImal amount of data The only years where nutrIent data are avaIlable for the lake are 1995-l996, and 1998- 2000. AddItIonally, SecchI transparencIes collected through the MPCA's CItIzen Lake Monitonng Program are avaIlable for 1987, 1989, and 1991-1994 When these data are analyzed, It reveals that the lake's water clanty has seemed faIrly constant wIth grades ofF m 1987, 1991-1995, 1998-1999, and . 2000, and a D In 1989 and 1996 (although the 1996 database IS lImIted). DespIte the consIstent pattern the lake's clanty, the lake's nutrIent concentratIons seem to be IncreaSIng To better detenmne Iftlus IndIcates a possIble trend or IS sImply a flucuatIon WIthIn the lake's normal range, more data are needed Throughout the mOnItonng penod, the volunteer(s) ranked theIr opInIons of the lake's physIcal and recreatIonal condItIons on a I-to-S scale The mean physIcal condItIon rankIng was 3 9 (between 3- "definIte algal presence" and 4- "hIgh algal color"), whIle the mean recreatIonal sUItabIlIty was 4.2 (roughly equal to 4- "no SWImmIng - boatmg ok''). These numbers are sInl1lar to those In past years. The FIshenes SectIon of the MInnesota Department of Natural Resources (MDNR) has conducted a fishenes survey on the lake InformatIon on the survey can be obtaIned through the MDNR FIsheries SectIon by calling (651) 297-4916 or by downloadIng the InformatIon off the Internet at http.//www dnr state mn us/lakefindl If you notIce any errors m the 1like's data or phYSIcal InfOrmatIOn, or are aware of any addItIonal or mISSIng InfOrmatIon, please contact Kandy Anhorn of the MetropolItan CouncIl at (6S1) 602-8743 or randy anhorn(a'metc state.mn us 144 . I Long Lake, Stillwater, Washington Co . Lake 10 820021 WMO Browns Creek Volunteer Wash Co swm . Sampllllg sde ContaJrs 10 meters l o 100 200 . Mein . , ,--- -~-""\ -- ~~('\J / ,;--,~ r: -'V"';(~ .J.' f"'tv--n-. I , ./"~\ r~ -3-> "r; "-1/A ~ \ I l-V\:~t J n 4;---;---....-r-~- - - -~'\ I '-=vJ Of ~ ~ . 2000 Data Surface BoIlOm Surface IloIIOm Surface BoIIOm Secch Date Temo lC TemolCl DOl""'" DO ImaII' ClA fualll TPluaIIl TP (ug/I] Iml I PINs Cone! ReI: SwI .,5/00 17 114 75 130 078 2 2 5/10100 142 95 160 048 4 4 5/31100 18 74 91 150 048 3 3 6/15/00 219 89 109 170 031 3 4 6127/00 23 73 105 180 031 4 4 7110100 99 200 7124100 247 108 76 210 031 4 5 8fIIIOO 288 10 117 180 031 4 5 8/24100 239 10 179 160 031 5 5 81301OO 231 54 162 150 031 5 4 lJ/2OIOO 191 58 93 120 048 4 4 !1/29100 181 8 108 130 048 3 4 lQ'l1lllO 115 U 'IT 140 048 3 4 lM6100 152 77 104 120 048 3 4 Lake Water Quality Grades Based on Summertime Averages ~ W~W~W~1~1~WMW~W~WYW9 Total Phosphorus Chlorophyll il Secchl Depth F D Overall 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 D D D D F D D F F F F F F F F D F F F D D F F F Source Metropolitan Council and STORET data 250 200 _.u________u______u__u______ -- - -------------..--- ----------...1 I E' CD .!. ~'50 o ... Do .. ,g,00 A. iii o I- - --I 50 0 4/1/00 511/00 6/1/00 711/00 8/1100 9/1/00 10/1/00 11/1/Oe 200 0 180 01 160 02 a. 140 03 !. .!. 120 .. ... ';. >. 100 04 ~ ... Do :c 2 80 05 ~ 0 :c .. 60 rn u 06 40 20 07 0 08 ~ ~r:::. ~ ~ !:) ~ ~.s. ~.s. ~,,~ ':>~ ~,,~ '\.~~ ~,,~ ~,,~ ,,~ ,,~ 5 4 c: ~ 'a 3 c: o u iii ~ 2 ~ ... A. 1 = C/yslaI Clear 2 = Some Algae Presenl 3 . Delinlle Algal Presence 4 .. HIgh Algal Cdor 5.. s-e Algal Bloom -I 1 o 4/1100 511/00 6/1100 7/1/00 8/1/00 9/1/00 10/1/00 11/1/00 5 00\ o 0 0 0 ~4 lE :a . ~ 3 U) ;; c: o :; 2 . .. u . De 1 = Beaublul 2 " MInor Aeslhebc Problem 3 =Swmmng~ 4 = No SWII11ITung Boabng OK 5 = No Aeslhebcs POSSIble I . .J I 1 o 4/1/00 511/00 611/00 7/1/00 811100 9/1100 10/1100 11/1/00 " \ McKusick Lake (82-0020) Middle St. Croix Watershed Management Organization Lake McKuSICk IS a 46-acre lake located WIthIn the CIty of StIllwater (WashIngton County). The lake. has been Involved In CAMP SInce 1994. In 2000, the lake was mOnItored 14 tImes between mId-Apnl and mId-October The overall lake qualIty grade for Lake McKuSICk In 2000 was B as calculated from the IndlVldual grades for each parameter The summertIme (May through September) mean TP concentratIon of38 2 Ilgl1 (mInImUm of20 0 Ilgll, maxImum of60 0 Ilgll) resulted In a water qualIty grade ofC The lake's SecchI transparency mean of 2.3 7 m (mInImUm of 0 9 m, maxImum of 4.3 m), on the other hand, and the lake's CLA mean of 112 Ilgll (mInImUm and maxImum of2 7 and 81 0 Ilgll) resulted In a grade ofB The lake's mean TKN concentratIon was 0 8S mgll (mInImUm of 0 48 mgll, maXImum of 130 mgll). The overall grade ofB In 2000 was the lake's best recorded overall grade to date The prevIous best grade (C) was recorded In 1997 whIle the lake receIved D's dunng the other years where data were collected Therefore, 2000 marks the lake's best mOnItored water qualIty year, whIle 1994 marks the worst. The lake's water qualIty graphs on the InfOrmatIOn sheet show that TP and CLA concentratIons and SecchI transparency are agaIn related to one another, although less so than past years For the most part, the common scenano found In area lakes IS as In-lake TP Increases, meanIng more phosphorus IS avaIlable for algal growth, the CLA concentratIon also Increases because more algae are present. When algae Increases, water clanty--as measured by a SecchI transparency--decreases and VIce versa Throughout the mOnItonng period, the volunteer(s) ranked theIr opmIons of physIcal and recreatIonal condItIons of the lake on a I-to-S scale The resultIng user perceptIon rankIngs are shown on the lake. InfOrmatIon sheet. The mean physIcal conditIon rankIng was 2.1 (between 2- "some algae present" an 3- "definIte algae present"), whIle the mean recreatIonal sUItabIlIty rankIng was 2 S (between 2- "mInor aesthIc problem" and 3- "SWImmIng slIghtly ImpaIred"). As was the case WIth the lake's 2000 overall grade, the 2000 user perceptIOn means were the best recorded to date. Because 1994-2000 are the only years where data are avaIlable, no long-term trends can be determIned In the short-term, however, It seems that the lake is very well represented by an overall grade ofD/C. In order to detect any possIble long-term water qualIty trends, addItIOnal years of data collectIon are needed. If you know of any errors In the lake's data/physIcal InfOrmatIon, or are aware of any addItIOnal or mIssmg InfOrmatIon, please contact Randy Anhorn of the MetropolItan CouncIl at (651) 602-8743 or randy anhom(aJmetc state mn.us. 168 . 70 lake McKusick 60 Stillwater, Washington Co. 0 50 Lake 10 820C20 .:!. . WMO Mrdde 5t CrOIX Riller ~ 40 :i Volunteer Wash Co SWCD .If:. Do . 30 0 .If:. IL ~ 20 . ~. ---- ---.. 0 ... ,.. J . . Samplirg sde ContC1lrs In rreters 1 0 200 400 I Meln r - --_ _ , LJ ) ".,..--..;",. -.. --- ~- "'\ ~- ~~ --~)) ~ '~~ I'~ ~~ f-:-~lr:- --J (~~~t) 1 ~ ~~ u;b1t::\.JJ' ~j-~~ .. r-'\ '-' ., u' . "':t.{'"~r": > I q-,,- -=-T- '3 l ~-- l j./ r' W' -', - ~/ ,-"..3 j -I ( '. ~~-=j -----j- . 2000 Data Surface BoIIom Surface BoIIom Surface BoIIom SecchI Dale TemD Ie Term rc: OOIIl1llllI OOIIl1llll' ClAlun.II\ TP ILOOn) TP 1"",' 1m) PhYS Ca1d Rec Suo! 415100 82 " 25 110 137 2 2 5110100 197 181 34 110 092 3 3 8/7/00 203 119 18 40 188 2 lV15100 218 82 11 30 153 2 3 8127100 232 7 6 40 I 214 3 3 7111100 29 9 72 40 229 2 3 7/24100 2H 93 94 50 198 2 4 lV10100 294 92 81 40 28 2 2 8124100 242 97 18 50 244 2 2 8/31100 251 8 85 30 259 2 2 llI2O/OO 193 85 44 20 388 2 2 lI/29IOO 183 103 27 20 422 1 1 10111100 102 118 23 20 427 1 1 10119/00 143 18 42 5 305 1 1 lake Water Quality Grades Based on Summertime Averages Year 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 r~1 I Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Total Phosphorus 0 0 0 C 0 0 C ChIorophylll! 0 C C C 0 0 8 Secdu Depth 0 0 0 C 0 0 8 Overatl D D D C D D 8 Source Metropolllan Couned ~ - 1 I I I I I -. 10 -- -. . _n - ------------ ----.--- . I o 4/1/00 5/1/00 611/00 711/00 811/00 9/1/00 1011/00 1111/00 40 0 35 --- n - 05 30 0 15 g .:!. 25 .. .If:. 2 Go >. 20 II .If:. 25 ~ Do e 15 .If:. .. 0 3 .. :c .. en u 10 35 5 4 0 45 ~~ ~~ ~~ ~~ ~~ ~f::J ~.$J ~~ t,).~ ":)~ 'O~ '\~ 'b~ o..~ ,,~ ,,~ 5 4 1 = Ctystal Clear 2 = Some Algae Present 3 = Defirnte Algal Presence 4 = Hrgh Algal Calor 5 = Severe Algal Bloom I' ---..-..-........ .......- ---- .....----..... ..- -...---- I c ~ "D 3 c o u ;; ~ 2 >- .If:. IL -\ I 1 o 4/1/00 5/1/00 611/00 7/1/00 811/00 9/1/00 1011/00 11/1/00 5 >04 E :a . :; 3 en ./ c:: .2 -; 2 - .. ... u .. a:: 1 1 = 8eaubful 2 = MInor Aeslhebc Problem 3 = Swmvnmg Impaired 4 = No Swunmng Boabn9 OK 5 = No Aeslhebcs PosSIble o 4/1/00 5/1/00 611/00 7/1100 8'1100 9/1/00 1011/00 11/1/00 r Shr Lake Surface Watenhed Rado Max Mean Volume % 1# Termo- Public Length DNR DNR# Area(ae) Area(ac) Depth(m) Depth(m) (aOoft) Littoral Inlets cline" Access (miles) ClassificatIOn laddIe 2-72 73 542 751 15 10 228 100 N N Lee 19-29 25 324 13 1 52 100 N N 10 LIly 82-23 52 174 73 Y Y Centrachld - flshmg Pier Lillie Carnehan 82-14 162 565 351 213 107 5,686 y N 17 Long (May)82-30 88 37 100 N Y Long(SlIlI) 82-21 71 67 96 N N Long (Wash) 82-68 35 381 11 1 21 1 I 126 100 N N Loon 82-15 64 407 641 49 24 206 100 N N LOUIse 82-25 48 616 131 37 18 283 100 N N Magda 27-65 15 Maple Marsh 82-38 38 148 41 34 17 212 100 N N Marcott(2) 19-41 30 79 90 y N Reanng Mana 10-58 169 10 100 y N Manon 19-26 560 64 81 y y Markgrafs 82-89 46 413 101 24 100 N N 26 Reanng Markley 70-21 27 37 100 N N Marshan 2-7 230 1 I 100 N C McKuslck 82-20 46 47 . 100 N N 16 Mergen'~ 82-4112 20 1,239 62 I 13 100 N N Miller 10.29 145 16,701 1151 43 31 1,479 100 N N Mud 82-26 62 899 15 1 21 I I 224 100 N N North TWin 82-18 69 187 3 1 18 09 207 100 N N 295 . . . . ,. . Memorandum To: From: Date: Mayor and City CouncIl (J _/ KIayton Eckles, CIty Engmeer ~ November 16, 2001 Subject: DIScussIon of Long Lake HIgh Water CondItIons DISCUSSION As CouncIl IS aware, tlns last year was one of the wettest spnngs In our h1story Th1s resulted In h1gh water levels on both LIly Lake and Long Lake. One of the reSIdents lIVIng on Long Lake who IS most affected by potentIal floodIng IS Lee MIller. Mr MIller has raIsed the Issue ofh1gh water SInce 1995 As part of the AUAR for the expansIOn area, the CIty proposed a permanent solutIon to control Long Lake at elevatIons that would not flood people for events that exceed 100-year probabIlIty. The DNR denIed the CIty'S request to construct these Improvements m 1997 when the CIty completed the trunk utIlItIes for the LIberty/Legends area . . SInce 1997, continued beaver actIvity at the Jackson WildlIfe area as well as the sIltatIon of the wetlands and channels that dr31n Long Lake and the collapse of one of the pIpes underneath 72nd Street have all resulted In the water levels m Long Lake to nse as shown on the attached ~surface elevatIons of Long Lake. Smce 1996, the Lake has rarely been below an 890 and has never reached an 889, and In that tIme the average lake elevatIon has nsen by almost half a foot. As the lake level nses, it reduces the amount of storage available for large storm events Of course, thIS increases the nsk of floodIng to the lowest homes along the lake. The studIes of Long Lake IndIcated that the lake should have a normal control elevation of889. Also, the control structure at County Road 12 would need to be enlarged to allow for greater flows Mr. MIller IS request10g the CIty and Brown's Creek Watershed DIStriCt look at optIons for pursumg interim solutIons. A possIble solutIon would be to complete the channel excavatIon and pIpe replace underneath 72nd Street. Both of these Improvements would elIm10ate beaver actIvitIes, remove sIlt from the channels and Increase the capacIty of the pipes under 72nd Street. These steps would all result 10 the lake level bemg controlled at an elevatIon much closer to 889. The level control structure at County Road 12 would be left 10 place untIl such tIme the CIty completes the down stream trout stream dIversIOn projects improvements. Leaving the control in place means we may not have complete 100-year protectIon for homes along the lake. But, we would dramatIcally reduce the nsk of floodIng to these homes For this option to proceed, we would need to get DNR approval. It is lIkely there WIll be some neIghborhood resistance to this solutIon, as it WIll reduce the normal water level of the lake by about a foot to a foot and a half Since tlns IS a shallow lake tlns could have sIgmficant Impact on some property owners. . November 16, 2001 Ifwe proceed WIth tlns project It WIll probably have a constructIon cost of between two hundred and four hundred thousand dollars. The cost of such a project would be funded by the storm watA Impact fees charged to developers and perhaps some assIstance from BCWD and Oak Park Heighr The only downsIde to constructIng the project early is it would delay the construction of some of the downstream improvements that the DNR is anxIOUS to see happen. RECOMMENDATION Staff recommends that Council dISCUSS the ments of an mtenm Long Lake Improvement project Proceedmg with the project would necessItate staffworlang with Brown's Creek Watershed DIStrICt, the DNR and hinng Bonestroo to contmue work on this project . . 2 . . . @ , @ @ . o . . . , History of Long Lake Outlet · 1976 Land-locked and Rising over 893.5 elevation. Orin Thomson construction halted until solutions found. · 1977 Weir built to protect Brown's Creek and Homeowners · 1995 Lake Rising again .... Outlet no longer adequate due to errors in original design. City commissions studies to determine solutions. · 1996 SEH study fmds 100 year storm protection only if start at 889. City prohibited from changing flows to Brown's Creek pending AUAR. · 1997 AUAR provides system design to resolve risks. 72nd St collapses into 20 year-old ''temporary pipes", damming lake and nearly washing away the road. New "temporary" pipes installed. 'ZrJ.o:L 31"i · 200 1 Weir overflows for" time in 26 year history. Lake reaches 12 inches below lowest basement. Silted pipes and stream plus constant beaver dams place Brown's Creek and homeowners at highest risk since 1976. . SIlted outlet pIpes under 72nd St, 890 14 feet, Nov 11,2001 . . Beaver dam holding Lake surface at 891 26, June 23, 2001 . 893 . b~ftg bikl Iljrfail E~IVAtl~ft8 JAft ... ;0 N~v '01 892 891 890 889 Bottom of Bounce Basin . " . Actual Lake Elevations Apr 19-Nov 7, 2001 894 -- - -- ---- ---- --- -- --- - - --- -- - ----- - ---- --- -- ------ -- - ---- ----- - - -- -- -l I Lowest Basement 893 891 892 Weir Overflows 890 Incorrect Outlet PIpe Inverts 889 . . # . MeIl10randum To: From: Date: Mayor and City CouncIl K.1ayton Eckles, CIty EngIneer ~ November 16,2001 Subject: Status Report for EngIneenng Projects DISCUSSION Attached are pages shoWIng the list of projects and the status of each project that the EngIneermg Department IS currently addressmg As you WIlI see we have a large number of projects currently underway. WIth the number of proJects we currently have underway coupled WIth the need to take care of ongoIng day-to-day busmess and seTVlce to the commumty, progress on some of these projects can sometImes be slow . Some of these projects have been underway for a long tIme but are low pnonty and therefore are currently on the back burner The Items of hIghest pnonty mclude the PublIc Works FaCIlIty, contInued reVIew of the developer constructed Improvement projects, work on pavement management and 2002 street Improvement project, prelImInary deSIgn of the North HIll project and the McKuSICk RaVIne Trout Stream MItIgatIon Project Unless the CIty CouncIl WIshes to change the pnontIes or lure outsIde consultants for help, It IS lIkely that other projects on the lIst wIlI expenence delays or setbacks on the proposed tImelIne. We WIll be aVaIlable at the CIty CouncIl meetIng to bnefly go over tlns project lIst and proVIde CouncIl WIth any lustory or background on projects as needed. . OCTOBER I NOVEMBER I DECEMBER JANUARY FEBRUARY MARCH NOTES PRELIM STUDY ~~ FEASIBILITY SURVEY AND DESIGN CURVE CREST CONSTRUCTION PossIbly present feasibility report BOULEVARD TRAIL 12/18/01 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CURVE CREST CONSTRUCTION construction completed- final 11ft of EXTENSION blacktop next summer PRELIM STUDY FEASIBILITY CURVE CREST SURVEY AND DESIGN EXTENSION( WEST CONSTRUCTION END) OTHER PRELIM STUDY FEASIBILITY SURVEY AND DESIGN . Survey done by November 10 design by November 30 CONSTRUCTION Hold a neighborhood meeting In BENSON POND winter of 2002 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN 2001 SIDEWALK CONSTRUCTION REHABILITATION Work completed 10/31/01 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN PAVEMENT CONSTRUCTION rating of streets completed- report MANAGEMENT UIHE R should be done by 12/4/01 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION PINE STREET OTHER FINAL PAYMENT REQUEST TO STATE AID- TIM MOORE Completion by October 31 PRELIM STUDY ~ FEASIBILITY CHOOSE STREETS FOR SURVEY AND DESIGN "'" . PROJECT FOLLOWING ,..t,; , CONSTRUCTION COMPLETION OF PAVEMENT 2002 STREETS OTHER I I I MANAGEMENT .. ., OCTOBER PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CURVE CREST CONSTRUCTION STREET LIGHTS PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION AS- BUlL TS ,~ " PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION SETTLERS GLEN H PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION MCKUSICK RAVINE H R PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION MYRTLE RAVINE T PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION NORTH HILL PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION ANDERSON POND PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION RIGHT-OF-WAY T ER JANUARY FEBRUARY MARCH Feasibility report to Council for Curve Crest Boulevard 12/4/01 Explonng funding options for Orleans Street , ~/'" . ~'. : ~ .; ,: +, + : ",' ~ i::::i : ? fZ Update Construction Plans, for Projects Constructed Over the Last Four years and File 1 st phase constrcutlon completed 2nd phase scheduled to start spnng 2002 plans should be completed for review by ThanksglVlng- Bonestroo task fol'C8 comm 1st TASK FORCE COMMITTEE 11/15/01 Talked TOFolz Freeman Dupay about 1 st pahse survey work OBTAIN PLANS FROM ANDERSON"S OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH PRELIM STUDY I I I I I FEASIBILITY SURVEY AND DESIGN DRIVING PARK CONSTRUCTION Complete plans by March for grant RAVINE( LILY LAKE) UIHt:K submittal PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION TRAFFIC COUNTS OTHER Counts completed by 11/16/01 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION LILY LAKE UIHt:K FINAL PAYMENT REQUEST PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION tree removals comleted by HAWTHORNE LANE OTHER thanksgiving PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION RAISE CROWN IN STREET AND EXTEND CURB ON EAST SIDE AXDAHLI BOUTWELL OTHER work completed on 11/15/01 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN LIBERTY ON THE CONSTRUCTION CONTINUE REVIEWS AND LAKE UIHI:.K INSPECTIONS PRELIM STUDY FEASIBILITY SURVEY AND DESIGN CONSTRUCTION NEEDHAM DREDGING UIHt:K dredging to take place spnng 2002 PRELIM STUDY FEASIBILITY SURVEY AND DESIGN PUBLIC WORKS CONSTRUCTION Work being done by Dew FACILITY OTHER Constrcutlon . . . I .. z ~ o ..... n: w ~ ~ -I ~ Cf) ... .. ! 33 "'5 "'.. 33 1 .. 10857 l:j ~ - '09 4&+1- - ,50>1- ~ 3 .. $ 2 g 148 40 ;: ~ .. 7 ;;; .. ~ rJ) 30:104 6 . .. ! D.. :E ~ ;ffi ,;. H i ~ < _~~~52 ___ B~ !II 1llCf) ~ I 4 -,- STILLWATER TWP .... Location Map ..... 'CiTY.... ~ i AL MEADows 2ND AD . .....-- ---I ; 1 .l... !! ~~ ...J~ -1- ~o Cf) .. ~ 2 lil ~ ~ ~ ..J ~-- z 3 a .. ! ." .. a II U'A -. R 25 !!' I .. .... 211 .. 24 8 .. ! ",.. 21 ~JalW UIW .. 8 ! ..... ..... ! 8 30 27 ! 28 .. ... .. ... a EAGLE TRAIL a '.... .... 1 2 4 i .. 8 .. 8 ... ! ! .. ... .. .... ... ... 1 = 2 8 3 8 4 .. ... ;; .. ii .... ES~ ... VIanrty Map . A ----W--. _"/ T . a ,.... .... o 193 8 1 8 I ... I 8 4 I .. Scale m Feet .. .... -.. ! 2 5 ... "'... ---- . . .. .... 7 ... "" . i ... II .... .. ! I . II o ___"7f!1__ .........."-11_.......... ....................--..... ......._w.......c:...r____ n......._.......'*- ......... ......... c:..,.. JIll ..,..........- ___ w.........c-.,.....,.,.or-. ......""t<<lDoRJt ..........................- .................:x. .., _~....Z1' aD' Exhlblt A -- . . . Memo DATE of MEMO: November 16,2001 DATE of MEETING: November 20, 2001 TO: Mayor and City CouncIl ,/1 I ..~I//.J / ~ Chantell Ka~ J DIrector of AdmInIstratIon FROM: RE: Technology and Internet Use Policy The City currently has a Computer Use PolIcy that was adopted and Implemented in August 1998 Smce that tIme, the League of MN CIties has recommended changes to the model policy which we have included In this update. Items which we have included or clarified in thIS policy: . No expectatIon of privacy on CIty hardware, software, LAN, email, and other technology . . Addressed other technology such as wireless technology and communications. . Procedures for unintentional access of inappropriate sItes . Procedures for regular back-up of data. Recommendation Staff recommends the City Council consider approving the attached resolution adopting the Technology and Internet Use PolIcy to be effective December 1,2001. APPROVING THE TECHNOLOGY and INTERNET USE POLICY BE IT RESOLVED, by the City CouncIl of the City of Stillwater, Mmnesota that the Technology and Internet Use PolIcy, as on file WIth the City Clerk, is hereby approved. Said Technology and Internet Use PolIcy shall be effective December 1,2001 and shall supersede any and all previous Computer Use PolIcies Adopted by the CIty CouncIl this 20th day of November 2001. Jay KImble, Mayor ATTEST: Diane F Ward, City Clerk ... , '. . . . - , . 1 . . CITY OF STILLWATER TECHNOLOGY AND INTERNET USE POLICY PURPOSE ThIS gUIdelme establIshes the polIcIes and procedures for employee use of CIty technology and the Internet Employees are expected to use theIr computers In a profeSSIOnal and busmess lIke manner WhIle the CIty encourages and supports employee use of computer systems as a means of improving productIvIty, certam restrIctions are necessary to aVOId ImpropnetIes, ensure that establIshed standards are met, and mamtam appropnate secunty of computenzed data The Intent of these procedures IS to ensure that use of the CIty computer systems IS conSIstent WIth the best mterests of the CIty These procedures do not attempt to artIculate all reqUIred or proscnbed behavIOrs by users, but merely cover the most conspICUOUS examples 2 DEFINITIONS For the purposes of the procedures m thIS guIdelIne, the followmg definitions shall apply Data File: CollectIOns of data accumulated for a defimte use Examples mclude word processIng documents, spreadsheets, databases, etc. Hardware: The electrIC, electromc, and mechanIcal eqUIpment used to process data. Examples mclude the central proceSSIng umt, keyboard, momtor, prInter, etc Information Resources - Any mformatIon In dIgItal electromc format, includIng, but not lImIted to electrOnIC mall, VOIce mad, local databases, externally accessed databases, clIp art, dIgItal Images, voice and sound recordmgs. Internet - A vast collectIOn of Interconnected computer networks that can exchange InformatIon through the use of common protocols The World WIde Web (www) runs on the Internet LAN (Local Area Network) - A network consIstmg of electrOnIC devices communIcatmg With one another and sharmg hardware, software, data, and mformatIon resources Program: A umque set of InstructIons, purchased by the City, created by CIty staff or by consultants, that tells the computer how to perform a functIon or senes of functIons Software: A set of programs that tell the computer how to perform a functIon or series of functions, usually created by commercIal firms for sale and general use m specific types of applIcations User: Any person usmg equipment owned and mamtained by the City of StIllwater Back-up (regular): Copymg important data files to a storage deVIce other than your hardware ThIS should be done on a weekly baSIS, but may be less dependmg on computer usage Technology' ElectrOnIC or dIgItal products and systems conSIdered as a group Computer Use & Technology Policy Page 1 of7 ~ ~ 3 GENERAL COMPUTER POLICIES City Ownership All software, programs, applIcatIons, data, and data files resIdmg on mUnICIpal computer systems or storage . medIa or developed on mUnIcIpal computer systems are the property of the CIty of StIllwater Only programs th' are approved by the CIty of StIllwater for bUSIness use can be loaded onto CIty computer systems and are supported by technology staff The technology and Internet access IS owned, paId for and mamtamed by the CIty The CIty retams the rIght to access, copy, change, alter, modIfy, destroy, delete or erase thIS property Computers, computer files, any E-maIl system, and software furnIshed to employees are CIty property intended for busmess use The use of passwords by employees does not make any files protected by passwords prIvate Passwords must be dIsclosed to supervIsors upon request and may be bypassed by technology staff If determmed necessary by the CIty The CIty wIll mOnItor employee e-maIl, computer files, Internet use and other technology as It determmes necessary and may dIsclose mformatIOn from these sources to third partIes WIthOUt provIdmg notIce to employees Back-Up of Data Files Employees are expected to regularly back-up computer data files m order to aVOId irretrIevable loss through hardware faIlure Back-up of computer data files, other than those saved on the network servers, IS the responsIbIlIty of the employee Technology staff IS not responsIble for recoverIng data that is not regularly backed up Use of Employee Owned Computers to Work on City Data Flies. Employees who own personal computers may WIsh to use them for work at home Those who choose to do so must adhere to this procedure guIdelIne WIth regard to use of CIty-owned software or data files Use of outsIde computers mtroduces the rIsk that a "computer VIruS" could mfect CIty computer systems. Data files must be checked by VIruS detectmg software before copymg them back to CIty computers Inappropnate Uses The followmg IS a lIst of prohIbIted behaVIOrs or uses of the CIty'S computer systems and resources. Engagmg in these behaviors or usmg the CIty'S computer systems In an mapproprIate manner wIll result m diSCIplinary action or termmatIon . Harassment: The dIsplay, prInting, or transmISSIon of sexually explICIt words and Images, ethnIC slurs, racial epIthets, relIgIOUS or polItIcal statements or anythmg else that could be construed as harassment or dIscrImination based on race, relIgIOn, age, natIonal ongm, sex, sexual orientatIon, disability, marItal status or other claSSIficatIon protected by state and federal law or anythmg that may be construed as harassment or showmg dIsrespect for others Employees are prohIbIted from sending unwanted and repeated e-mail to other employees or thIrd partIes Employees are prohIbIted from using profanity or derogatory remarks even when m Jest Employees must follow the Rules of Conduct establIshed m ArtIcle XII of the CIty of Stillwater Personnel PolIcy when using any CIty technology Personal gain or profit: Usmg the CIty'S computer systems or knowmgly allowmg another to use the City'S systems for personal profit, commercIal product advertIsement or partIsan polItIcal purposes The E-maIl system may not be used to SOlICIt anyone for commerCIal ventures, relIgious or polItIcal causes . Technology & Internet Use Pohcy Page 2 of? I' . . . InapproprIate copymg, modIfymg, dIstrIbutmg, transmIttmg or dlsplaymg files or other data or mformatIon resources Copyrights, patents and trademarks: In many cases, copyrIght laws and/or lIcenses for commercIal software, programs, and applIcatIons used by the City prohIbIt makIng multIple copIes The City and Its employees are reqUIred to abIde by the federal copynght laws and to abIde by all such IIcensmg agreements Employees may only use software on local area networks or on multIple machInes accordmg to the software lIcense agreement Employees are prohIbIted from accessmg remote bulletm boards and onlIne services for downloading software USIng CIty computer resources unless the CIty has approved the software m advance All software, documents, graphIcs or other data downloaded must be bUSIness orIented and must be ImmedIately scanned for VIruses Employees are prohIbIted from downloadmg and dlstrIbutmg software or mformatIon from busmess computers and the Internet that are covered by COpyrIght, patent and trademark laws Employees are subject to dISCIplInary procedures for VIolatIon of this policy, thIS VIolatIon may also mclude prosecutIon under the copynght, trademark and patent laws Sharing your user ID or password with any other person: In the result that you do share your user ID or password WIth another person, you wIll be solely responsIble for the actions that other person approprIated · Any unauthorIzed, delIberate actIon that damages or dISrupts a computmg system, alters its normal performance, or causes It to malfunctIon · Use of systems and/or networks m attempts to gam unauthorIzed access to remote systems. · DecryptIOn of system or user passwords · UnauthorIzed copymg of system files · IntentIOnal attempts to "crash" network systems or programs · The WIllful mtroduction of computer "VIruses" or other dIsruptIve/destructIve programs into the organIzatIon network or mto external networks · Sendmg anonymous E-maIl messages Employees who are aware of the VIOlation of the above mapproprIate uses are obligated to notify theIr immedIate supervIsor, the CIty AdmInIstrator or the MIS SpeCIalIst Employees who VIolate this polIcy WIll be subject to dISCIplInary actIon, up to and mcludmg termmatIon of employment The City wIll monitor employee e-maIl, computer files and Internet use as It determmes necessary and may dIsclose InformatIon from those sources to thIrd partIes WIthOUt provIdmg notIce to employees Managers and supervISOrs are responsIble for ensurmg the approprIate use of computers, E-mail, and internet access through trammg, supervIsmg, coachIng, and takIng dISCIplinary actIon, when necessary Technology & Internet Use Polley Page 3 of7 .. 4 INTERNET The City provIdes access to the vast mfonnatIon resources of the Internet to help employees do theIr Job faster A and smarter, and be a well-mformed busmess CItizen The faCIlIty to provIde that access represents a consIderaP commItment of CIty resources for telecommunIcations, networkmg, software, storage, etc Employees are expected to understand the CIty'S expectatIons for the use of these resources In addItIon to the general computer gUIdelInes laid out above, the followmg gUIdelmes have been establIshed to help ensure responsIble and productive Internet usage All Internet data that IS composed, transmItted, or received VIa our computer communIcations systems IS consIdered to be part of the offiCIal records ofthe CIty and, as such, IS subject to dIsclosure to law enforcement or other thIrd partIes. Consequently, employees should always ensure that the business mformation contamed in Internet emaIl messages and other transmISSIons IS accurate, appropriate, ethIcal, and lawful The eqUIpment, servIces, and technology proVIded to access the Internet remam at all tImes the property of the CIty As such, the CIty reserves the right to mOnItor Internet traffic, and retrieve and read any data composed, sent, or receIved through ItS onlIne connectIons and stored 10 Its computer systems at any tIme Data that IS composed, transmItted, accessed, or receIved VIa the Internet must not contam content that could be considered dISCrIminatory, offenSIve, obscene, threatening, harassmg, mtimIdating, or dIsruptive to any employee or other person The unauthorized use, mstallatIon, copying, or dIstrIbutIon of copyrIghted, trademarked, or patented material on the Internet IS expressly prohibIted As a general rule, If an employee dId not create materIal, does not own the rights to It, or has not gotten authOrizatIon for ItS use, It should not be put on the Internet Internet users should take the necessary anti-VIrus precautIons before downloadmg or copymg any file from the. Internet Users are responsIble for mstaII the updated VIruS files as soon as they are dIstrIbuted or contacting the MIS SpeCIalIst If they cannot accomplish the mstallatIon. All downloaded files are to be checked for VIruses, all compressed files are to be checked before and after decompressIOn The use of the Internet dUrIng work hours should be lImited to those subjects that are dIrectly related to an mdIvIdual's job dutIes for the CIty of StIllwater Employees are adVIsed to exerCIse dIscretIon when usmg the Internet for personal use smce any use can be monitored by mdlVlduals outSIde the organIzation and wIll be mOnItored by the CIty. Employees are not allowed to use the Internet to listen to radiO stations, download music files or any other non-work related actiVIty that wIll slow down the network and increase congestIon on network lInes These types of actiVIties affect Internet use by all users and WIll not be allowed. Employees may access web SItes for personal use after busmess hours or during non-work time, 1 e. lunch breaks. Personal use is lImited to web SItes that are conSIdered "bus mess appropriate" and employees are expected to exercIse good Judgement when accessmg SItes. Employees may not mtentionally access any SIte that IS mappropnate for a publIc sector employee, or WhICh could cause embarrassment to the organizatIon or the employee If thIS occurs, employees are expected to notify their supervIsor ofthe occurrence immedIately If an Employee needs to access an mappropnate site for legitImate, work-related purposes (1 e polIce investIgatIon), It IS the Employee's responsIbilIty to mform theIr SupervIsor ofthe neceSSIty to be on the sIte(s) Some examples of mapproprIate SItes mclude adult entertamment, sexually explICIt materIal, web sites promoting VIolence or terrorIsm, illegal use of controlled substances ( drugs) and mtolerance of other people/races/religIOns, etc These are only examples and not an exhaustIve lIst of inappropnate SItes. If you are in doubt about wheth. a SIte IS appropriate, don't VISIt It Technology & Internet Use Pohcy Page 4 of7 . . 5 E-MAIL E-maIl (electronic mall) plays an mcreasmgly signIficant role m our commumcatIons. Along wIth the benefits of e-maIl, come mcreasmg risks and responsIbilItIes Employees are responsIble for adhermg to CIty standards when e-maIl IS created, sent, forwarded or saved FaIlure to adhere puts the CIty and the mdividual at risk for legal or financIal lIabIlItIes, potentIal embarrassment and other consequences E-maIl documents are publIc documents CIty of StIllwater polICIes and procedures are adopted to make employees aware of the risks assocIated WIth usmg e-maIl and to adVIse them on the City'S reqUIrements regardIng the use of e-maIl ThIS polIcy also applIes to all contractors, consultants, volunteers, agents or any other persons who have gamed or are gIven access to the e-maIl system Purpose of Electromc Mall The e-maIl system IS a CIty-owned tool and IS to be used for matters dIrectly related to the busmess actIVIties of the CIty of StIllwater and as a means to further the CIty'S mISSIon by provIdmg servIces that are efficient, accurate, tImely and complete In order to prOVIde excellent servIces, the CIty promotes strong workmg relatIonshIps among employees and a SupportIve workmg environment For example, news about employees or notIces of umon or department events would be conSIdered as CIty busmess Employees should use good judgement when creatmg electromc mall messages Some messages are forwarded beyond theIr intended reCIpIents, madvertently dIsclosed, subpoenaed m a legal actIOn, or produced In response to a data practices request The use of the e-maIl durmg work hours should be lImIted to those subjects that are dIrectly related to an mdIVIdual'sjob dutIes for the CIty of StIllwater Employees are prohIbIted from sending e-mail commumcatIons WIth pnvate data because e-maIl can be easIly mIsdIrected and Its contents can be easIly altered Employees are adVIsed to exercIse dIscretIon when usmg the e-maIl for personal use smce any use can be momtored by mdIvIduals outslde the orgamzatIon and wIll be momtored by the CIty Employees may use the CIty e-maIl system for personal use after busmess hours ordunng non-work tIme, Ie lunch breaks Employees are expected to exerCIse good judgement when communicatmg through e-maIl Employees may not send any e-maIl that my be conSIdered dIscnmmatory, offensive, obscene, threatenmg, harassmg, mtImIdatmg, or dIsruptIve to any employee or any other person Employees may not mtentionally send any messages that are mappropnate for a publIc sector employee, or WhICh could cause embarrassment to the organIzatIon or the employee IfthIS occurs, employees are expected to notIfy theIr Immediate SupervIsor, City AdmmIstrator or MIS SpeCIalIst. Employees are also prohibIted from sending out cham e-maIl messages where they are requested to forward the message to several other people. These messages often contam viruses, slow down the City's e-mail system because of their volume, and use up large amounts of space on the network servers Employees are adVIsed to exerCIse extreme cautIon when openmg e-mail attachments, especIally executable files, and should never open attachments from unknown sources. VIruS protectIon software must be installed and kept up to date on all computer systems Employees must not knowmgly forward an e-maIl WIth a virus to another computer mSIde or outSIde of the CIty'S network All e-maIl should be conSIdered publIc and all data and mformatIon stored on computer resources owned, leased or rented by the CIty should be conSIdered public Public Nature of E-mail. E-maIl IS a publIc record lIke any other publIc document E-maIl may be searched for eVIdence m any legal proceedmg By usmg the E-maIl system, the employee consents that the followmg authorized CIty . representatIves, the City Admimstrator, Department Head, Supervisor, systems' admImstrator, or other authonzed Technology & Internet Use Polley Page 5 of? . desIgnee may reVIew any messages on the system, may use any InfOrmatIon for any legItImate bUSIness, legal or dIscIplInary purpose and may disclose or dIssemmate such messages to approprIate thIrd partIes City Policies. . All other CIty polICIes apply to E-maIl, even If E-maIl IS not specifically mentIoned In those polIcIes Examples Include the data retentIon polIcy as well as varIOUS sections of the Personnel PolIcy and the CIty'S Sexual Harassment PolIcy Violations VIOlatIon of these polICIes may result In the cancellation of the VIolator's E-maIl account and may be grounds for dIscIplInary actIon up to and IncludIng tenninatIOn of employment WIth the CIty of StIllwater Retention of E-mail E-maIl messages meet the State of MInnesota defimtion ofa "record" As such, specIfic classIficatIons of E-maIl shall be retaIned accordIng to the CIty of StIllwater Records Management Policy E-maIl falls Into two classIficatIOns Record of value E-maIl IS consIdered a record of value If It IS required for ongOIng legal, fiscal, admImstratIve, operatIonal or research purposes These records shall be saved by the user to a word processIng or paper file for storage accordIng to CIty retentIon reqUIrements Example' Official correspondence regardIng a lItIgated matter Transitory record E-maIl that does not fall Into the above claSSIficatIon IS conSIdered a tranSItory record Transitory records are generally documents of short-term Interest that have no documentary or eVIdentIal value The user IS not required to save or convert a tranSItory record Example QuaSI-official notIces IncludIng memoranda and other records that do not serve as the baSIS for offiCIal actIons, such as notIces for meetIngs or holIdays Almost all E-maIl falls Into thIS category E-maIl commumcations that are not publIc records are to be deleted as soon as theIr admInIstratIve purpose has been served. . Prohibition on Inappropriate Message Contents The E-mail system shall NOT be used for: · charitable SolICItatIons or support for outSIde organIzations (unless sponsored by the City) · outSIde bUSIness or commercIal actIVItIes for the purpose of finanCIal gain · polItIcal actIVIty · relIgious solIcitatIOns or causes The E-maIl system shall not be used to promote, foster or perpetuate discrimmatIon on the basis of race, creed, color, age, relIgIOn, sex, marItal status, status with regard to public asSIstance, natIonal orIgIn, phYSIcal or mental dIsabIlity, or affectIOnal preference The following types of E-mail messages, though not exhaustIVe, are strIctly prohIbited: · E-mail that IS of an offensive, haraSSIng, threatemng or disruptIve nature Among those WhICh may be conSIdered offenSIve are messages WhICh contaIn sexual implicatIons, raCial slurs, gender-specIfic comments, or any other comment that offensively addresses someone's age, sexual OrIentatIon, relIgIOUS or polItIcal beliefs, national origin or dIsability · E-maIl that contaInS any kind of sexually explICIt remarks, materIal or attached documents or WhICh may be a VIolation of the City's policy on sexual harassment In addItion, sexually expliCIt material WhICh is dIsallowed under the CIty'S sexual harassment policy shall not be archIved, stored, dIstrIbuted, edited or recorded USIng the CIty'S E-maIl resources, unless done so for the purpose of aa InvestIgatIon or litigatIOn ., Technology & Internet Use Polley Page 6 of7 , . . . Right of Inspection The CIty wIll momtor employee e-maIl, computer files, Internet use and other technology as it determmes necessary and may dIsclose mformatIon from these sources to thIrd partIes wIthout provIdmg notIce to employees Messages Sent Outside the City When the user sends a message outside the City, eIther through the Internet or other pathways, the message wIll be IdentIfied as commg from the user at the CIty of StIllwater Because the user represents the CIty and because the user's messages are publIc mformation, all such E-maIl shall conform to the guIdelines outlIned 10 this polIcy Users shall not dIsclose on the Internet "Not PublIc Data" or "Attorney-ClIent PrivIleged" communicatIOns or any data protected by the Mmnesota Data PractIces Act In addItIon, Internet commumcatIons shall not mclude mapproprIate message content as defined by thIS polIcy 6 Wireless Communications Technology All cellular phones, pagers and any other form of wIreless commumcatIons technology are the property of the City of StIllwater and are to be used by employees to conduct CIty bus mess Only programs that are approved by the CIty of Stillwater for busmess use can be used WIth thIS technology The technology IS owned, paId for and mamtamed by the CIty Employees are responsIble for the care and handling of all eqUIpment 10 theIr possessIon This eqUIpment IS to be used for CIty busmess only In the event that thIS technology IS used for personal use, the employee must reimburse the CIty for all charges The CIty retams the rIght to access, copy, change, alter, modIfy, destroy, or delete any data stored wIthm this technology If you are assIgned a cellular phone or pager, the CIty reserves the rIght to momtor phone messages, bIlls and other means of commumcatIOns actIvItIes that takes place With thIS eqUIpment If determmed necessary and may dIsclose mformatIon from these sources to third partIes WIthOUt provIdmg notIce to employees If the wIreless commumcatIons technology that you have been assIgned allows you access to the mternet or e- mall messages the CIty mamtams the same rIghts to exam me that data as explamed under computer, e-maIl and mternet usage 10 thIS polIcy and all use of this eqUIpment must conform to the gUIdelines outlined in this policy The Rules of Conduct as establIshed 10 ArtIcle XII of the City of StIllwater Personnel PolIcy must be adhered to all tImes 7 Telephone Use CIty telephones are 10 place to conduct official CIty busmess. Whenever you the telephone you become "the CIty" by what you say and how you say It All use of the telephone system must conform to the guIdelInes outlIned In thIS polIcy Employees must not use the telephone for anythmg that could be consIdered dISCrImmatory, offensIve, obscene, threatenmg, harassmg, intImIdating, or disruptIve to any employee or any other person The Rules of Conduct as establIshed 10 Article XII of the City of StIllwater Personnel Policy must be adhered to all tImes When an Employee must make a long distance call for CIty business, they must use their indIvidual identification code, assIgned by the CIty, to place the call. A long dIstance call cannot be made WIthOUt the code Employees may not charge personal long dIstance calls to the CIty In the event an Employee needs to make a personal long dIstance call, they must use a personal callIng card Local personal calls should be made only when absolutely necessary, and preferably during scheduled rest or lunch breaks ExcessIve personal phone use may be cause for dIsciplInary actIon. Technology & Internet Use Pohcy Page 7 of7 . . . Memorandwn ." ..........:po'JIIl.-~ -..~~....-:. To: From: Date: Subject: Mayor and CIty CouncIl Diane Ward, CIty Clerk 11/16/2001 Transfer of On-Sale & Sunday LIquor License - Mad Capper An applIcation for a transfer of ownershIp of the On-sale & Sunday for the Mad Capper has been received Approval should be contingent upon successful closing of the property, filing all required documentatIOn and final approval by Police, FIfe, and InspectIon Departments. ACTION REQUIRED: If approved, CouncIl should adopt ResolutIon No. 2001-_APPROVING TRANSFER OF ON-SALE AND SUNDAY LIQUOR LICENSE OF MAD CAPPER. . APPROVING TRANSFER OF OWNERSIDP OF ON SALE AND SUNDAY LIQUOR LICENSE FOR MADCAPPER. WHEREAS, request for transfer of ownership of the On-Sale and Sunday lIquor lIcense for Mad Capper has been requested, and W~REAS, all reqUIred forms have been submItted and fees paId. NOW THEREFORE, BE IF RESOLVED that the City CouncIl of StIllwater, MInnesota, hereby approves the transfer of On-Sale & Sunday lIcense condItioned upon successful closmg of the property, filing all reqUIred documentatIon and approval by Police, Fire, and Inspection Departments Adopted by CouncIl this 20th day of November 2001 Jay L Kimble, Mayor ATTEST' . DIane F Ward, CIty Clerk . . Memorandum To: Mayor and CIty CouncIl DIane Ward, CIty Clerk 11/16/2001 From: Date: Subject: Transfer of Wine & Strong Beer LIquor License from SIlver Lake Restaurant to Marx Wme Bar & Gnll An applIcatIon for a transfer ofWme and Strong Beer from the SIlver Lake Restaurant to Marx Wme Bar & Gnll has been receIved ThIS IS the same owner as the Harvest Inn Approval should be contIngent upon successful closmg of the property, filIng all reqUIred documentation and final approval by Police, Fire, and InspectIon Departments. . ACTION REQUIRED: If approved, Council should adopt Resolution No 2001-_ APPROVING TRANSFER OF WINE & STRONG BEER UQUOR UCENSE FROM SILVER LAKE RESTAURANT TO MARX WINE BAR & GRILL . . APPROVING TRANSFER OF WINE & STRONG BEER LIQUOR LICENSE FROM SILVER LAKE RESTAURANT TO MARX WINE BAR & GRILL WHEREAS, request for transfer of the Wine & Strong Beer liquor lIcense from SIlver Lake Restaurant to Marx Wine Bar & GrIll has been requested; and WHEREAS, all required forms have been submItted and fees paid NOW THEREFORE, BE IF RESOLVED that the CIty CouncIl of StIllwater, Mmnesota, hereby approves the transfer of Wine & Strong Beer license condItioned upon successful closmg of the property, filing all reqUIred documentatIon and approval by Pohce, Fire, and InspectIon Departments Adopted by Council thIs 20th day of November 2001 Jay L Knnble, Mayor ATTEST. . Diane F Ward, City Clerk . . . . STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 ?If ent,.(J To: Stillwater Mayor and City Council From: Lynne Bertalmio, Library DIrector Re: Open Seat on the Board of Trustees 14 November 2001 Recently, a vacancy was created on the Board of Trustees with the resignation of Nick Gorski. Applications were received from Andrea Tipple and Mark Warnken. The Executive Committee of the Board interviewed both candIdates. In a summary to the full Board on November 13, 2001, they stated that they found both candidates to be very well qualified for pOSitIons on the Board. Considering the present composition of the Board and the tasks at hand, the Board of Trustees recommends that Andrea TIpple be appointed to the vacancy on the Board. The Board of Trustees greatly appreCIates your willingness to consIder recommendatIons from the Board. . . . ft ~4J Recycled Paper 10'16 Post Consumer Fiber FYI i SENATOR MICHELE BACHMANN Senate DIstnct 56 125 State Office Bwldmg 100 Constitution Avenue Samt Paul, Mnmesota 55155-1206 Office 651-296-4351 Fax 651-296-9441 E-matl sen rmche1e bachmann@senate leg state nul us Senate State of Minnesota November 9,2001 Jay Kimble, Mayor City of Stillwater 216 N. 4th St. Stillwater, MN 55082 Dear Mayor Kimble, I wanted to take this opportunity to express my gratItude to you for battling with a spring season heavily impacted by the floods. The city of Stillwater should be proud of the courageous leadership skills you demonstrated. Also, I want to thank you for your continued partnership. If you are having any trouble collecting money from FEMA please contact me with your concerns and I will be glad to help in any way possible. I am looking forward to the 2002 legislative session where I am honored to represent the city of Stillwater. Warmest regards, '-71~ ~i~ Bac State Senator COMMITTEES: E-12 Education Budget DIVISlon. Taxes. CapItal Investment. Jobs, Housmg, and Commumty Development , SERVING: SWlwater, Woodbury, Afton, Lake Ehno, Denmark Townslup, Bayport, Oakdale, Oak Park HeIghts, Dellwood, Lake1and, West Lakeland, Mahtomech, Hugo, GI'lIJIt and the greater St CroIX Valley STILLWATER TOWNSHIP Box 117 Stillwater, MN 55082 . November 9, 2001 Mayor Jay Kimble CIty of Sttllwater 216 North 4th Street StIllwater, MN 55082 Dear Mayor Kunble, We all thank. you, the council, and your personnel for welcoming us to hold our offiCIal meetIngs in your city hall willIe our town hall was bemg renovated . Although not qUIte fmished, we have been able to start usmg our town hall again When the tune comes, we hope you will VIsit the fIDlshed proJect. In the meantune, thank you for your kindness. Commuruty cooperation IS a "good thmg " Smcerely, ~~Ov-'N\OJWv ~ SheIla-Marie UntIedt Chairperson Stillwater T ownsillp Board SMUIkn . ~ Pnnted on Recycled Paper AGENDA ITEM 5.A. . STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082-4806 651439-1675 FAX 651439-0012 Board of Trustees Meeting Minutes Tuesday, October 9, 2001 Present. BIll Fredell, BIll Hickey, DICk Huelsmann, JessIca Pack, ML RIce Absent: RICk Hodsdon, Victor Myers, Bnan Sunonet Staff Present: Lynne BertalmlO, Carolyn Blocher 1 Call to Order The meetmg was called to order by PresIdent Hickey 2. Adoption of the Agenda The agenda was adopted WIth two additional Items. They are reflected m these minutes. 3 CommunIcatIons and PublIc Commentary Lynne shared several suggestions from the suggestIon box includmg haVIng floor plan maps as a handout for patrons. 4. Consent Calendar The Consent Calendar was adopted Includmg payments of bIlls totalmg $12,377 44 The motIon to accept was made by Rice and seconded by Pack. The motIon passed. . 5. Personnel PolIcy Several changes had been made to the proposed Personnel PolIcy based on Board suggestIons at the September meeting. MotIOn by Huelsmann, second by Fredell to adopt the polIcy as presented. The motion passed. 6. Parking Study Smce this item was not discussed at the Budget Hearmg, Director Bertalnllo gave Board members an update about neighborhood concerns regarding parkIng. We were remmded that this IS a servIce and safety issue. Board members are prepared to dISCUSS this IndIVIdually or collectively WIth City CouncIl members. 7. PrelImmary 2002 Budget Cuts The City is In the process of making cuts from budgets to match projected revenue Information. We will need to make cuts as well. The DIrector will make recommendatIons to the Board when she learns the final dollar amount. 8 Expansion Project Fund Raising FeasibIlity Study The Board was updated on the progress of the FeasibIlity Study. There were four selection committee meetIngs that generated a list of approximately 40 individuals/organizations to be interviewed. IntervIews are bemg set and will be conducted through November. . 9 2002 Holiday Closmgs DIrector BertalmIo requested Board approval for the 2002 holiday closmg schedule MotIon by Hickey, second by Fredell to approve the schedule. MotIon passed. 10. Board Vacancy There IS one applIcant for the current board vacancy ApplIcatIons will be accepted untIl October 19th. Board members wIll be asked to serve on the IntervIew COIDImttee. . 11. Internet Access Policy Update ThIS agenda Item was changed from an actIon item to an InformatIon Item. Director Bertalmio updated the Board on current progress. 12. Committee Reports The PublIc InformatIon task force was requested to set a meetmg to work on a buildIng centennial campaIgn. 13. Other-Joint MeetIng WIth Wasmngton County LIbrary Board PrelImInary Ideas were dIscussed as pOSSIble topics for the 2002 Joint meetmg More discussion WIll follow. 14 Other-Newspaper Guest EdItOrial Board members discussed reactions and strategIes regarding the guest edItorial that appeared In the StIllwater Gazette. 15 Adjournment The meetIng adjourned at 8 36 P m . . . - Association of Metropolitan Municipalitie~ 13 November 8, 2001 Dear AMM Member Dunng the last week of November and the first week of December, AMM will be conductmg a series of meetmgs around the regIon to bnng our members up-to-date on the Metropol1tan CouncIl's work on a new RegIOnal Bluepnnt and Natural Resources Inventory TImes and dates for these meetmgs are outlined on the enclosed flyer . These meetings are designed for both staff and elected OffiCIalS, and we strongly encourage you to attend The policy decIsions that the CouncIl mcludes m the new Bluepnnt and tht? final form of the Natural Resources Inventory have the potential to sIgnIficantly Impact development and redevelopment m your CIty It is CruCIal that AMM members become mformed and engaged now, m order to insure that your . voices are heard dunng the development of both documents The meetmgs have been scheduled by county, but if the time or location for the meetIng m your county is not convenIent for you, please feel free to Jom us at any of the other meetings Sincerely, ~f~ Eugene Ranieri ExecutIve Director P.S. RSVPs are appreciated Please call (651) 215-4000 to RSVP . 145 Umverslty Avenue West SamtPaul, Mmnesota 55103-2044 Telephone (651) 215-4000 Fax (651) 281-1299 E-maIl amm@amm145 org l'IUV-l:J;;)- <:'l:Jl:J.L .L"+'.L<:' . I"l I I Ui UI'""M I'"".IQ~IQ") erN OF OAK pARK HllIGRTS 1'UE=.SDA"Y, NoVl3MBER .13, 2001 em COUNCIL MEJdTlNG AOENDA 7:00PM. 1.0013 lTl- 1. ~1l ~o ~derlAt'l~ of Len.l;t. ~:u:tm.eDtfCound.ll:Usoll RllPortA A. p~g COJII..lI,i!l!ion B parks COm.J\11!(l1on C. C~ll! CrmmusSlon D. Wa.1 fi Ma,nagemt'nl Orga.mz;:twu'l/Mlaale St ('TOOt E. Other l.mlloT.l/swhcpom 7:05 p.m. n. 7.10 l! In. m. ;b!it.rm/P" hlic Commal):!: R.\.ycbng Amzd. (1) tbJ. 111 611 op~ for the put,1.a to 8~ ~c: CouDell with '!uostions 0.: (,'mn.CD1lI Oft WNell t'lot part of the~... .geDcb. (pJ,..,... Jm,n "atp111ll'l1ta tu 3 ~""t88 1tl lPnI!th.) 710 p m.. IV. Concenl ~eDd:l. (Ron cJ1 Vob>) Approve mnll (11xr.reihnI'ULs A.PPI:I'Val of Clty c01lnd M7.11utQIl - (1c1:ober 23, 2001 (2) I~eceive Met CnuJll:i1 Bl~ ~(130 Co:z::re;ponJ.ence (3) Ha:z:ardo'lA Bwl<<hn~ Re:muval (4) 1. Se~ public Hl!,,"ug _ Novemlwr 21, 200 a.t 7.00 P M. to Conlli4er: Proposed &:!esll%n!WI.ll 2. Appr;crve Resolution QJlin.g fa:!: a Hed' iug on the ,Amil'bIUJ),e:l:1U .A.uthuri7C Lcttex to M NDoT ReFla:dU.g oakg:em AvtllJ.u.c and Hlgh.WAy36 I:ulpnu~cbml (Maym's Reql1est) (5) Rec~r18 DOn;l.Hull to RllOover C.~,iliB (6) Rc~8lve TJ';li\ PlamnJ! UpJ...lr- (1) Slit Puhlil.: Heaxmj:/ for; Dr-.cemJm.l1, ?,llOl, 7 0013 In- 10 C07.Wld.eJ: o...k Park Statiu.ulS&C B~ V il.C~:iiOD of EaSI'IllBnt (&) AJlPXOvc Bucls!:t Adjustm,entl (Y) P..!.l.hlie HoannQi }. B. C. . D E. F. G. H. I 7:15 'P.m. V. LOCATION: . None RX TIME 11/09 '01 14 :51 - ----- NUV-IO'.::I-"::IO~n 14; 1~ L! I Y UI- UI-'H P.03/03 7~15 pm VI. fuw Bl1Bb:!.t"llll A. P.rodams.tiou- Ad~.Aw&l.enceG MOil'll. (10) B Rc&.ancwg of 1995 Bonds (11) C. pklSt: of .!illeg1;:oce (Coune:a1netnLpr Rcquegt) (J '2.) . D. S~Pnic: Ovetlook lCol.l!lcillneDiliPT R~~) (";) E. Ref: W oth81!ssillll to RoviQ'W" Enforcement of O.rd.ma.noe 11119 ~a Porlionh of OJ:d.mmC'H 401 (CouneJJI1e:mbCl: RequPML) (14) F. Fitst SlllJent, lne Amenctoel CUP (15) G CiLy Aua1tOJ: tu A.H:md Counril 'VI oxbelllllQn (Mllyct'1I ReqntllSL) (16) R WclJhea.d. p,ntection PlaIl (17) 1. Appoint WHUhclld Protecli..n Mo.na~er 2. ~pravf' C01'l1pletiOJll.lr pIau 1. ""-gen4a.ltem A.cccptanoe Po1.;l')' (18) J ~wt R81{ILCri &lI: Ealll!!.II='~ (19) 8-0U p.m aIel BulllnMI! .A. SigGtad Cal'lleia (20) B. DlM.'lopmcnt Fee Rt=Ilol\1bon (21) C. stilhntuA1JARlBromi'S cn-"k W~te~ Disbict (2.2) D. Bayport. L~JJ:c T~ {23} E. River HJ1, Retep.wn Pond (Ads) 9:00 p.II1. VIU. ~ent. Silm,J !Jail..n..g sf J_qtJ.', PIl1TlIlg Rcafillm,,,t ia /on- LOCATI ON: RX TIME 11/09 '01 14:51 . --- TOTAL P. 03 . NOU-09-2001 11:57 . 7:00 p 1T1 I. 7:05 p m. II. 7.10 pm. TIl. .:10 p.m. IV. 7.15 p m. V. . LOCATI ON : CITY OF OPH P.12l2/1214 CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 13, 2001 CITY COUNCIL MEETING AGENDA 7:00 P.M. C all to Orderl Approval of A~enda DeparlmentlCouncil Liaison Reports A. Planning CommisSlon B. Parks Commission C. cable Comnnssion D. Wa.ter Management Organi%ations/Middle St. Croix E. Other Liaison/Staff reports Visl'\;ors/Public Comment Recycling Awa.zd Th1l!J is an opporl:umty for the public to "clcll:El6& the Council VIlth questions or concems on is,u8b not part af the :regular ;)genck (Plei1l1e limi~ comments to 3 In1n11te'lln length.) Consent A~enda. (Roll Call Vot:e) A. Approve Bills & Investments B. Apptoval of City Councll Minutes - October 23, 2001 C. Recenre Mei: CouncJ Blucprini: 2030 Co:c:espondence D. Hazardous Building Removal 1. Set public Hearing - Novem1er 27,200 at 7:00 p.m. to Consider Proposed Assessments 2. Approve Resolution calling for a Hearing on the Assessments E. Authorize Letl:er to MNDOT Regarding Oakgreen Avenue and Highway 36 Intersection (Mayor's Request) F. Receive Donation to Recover Chain; G. Receive T rml plowing Update H. Set public Hearing for December 11, 2001, 7:00 p.ln. to Consider oak park Stauon/S&C Bank Vacation of Easement 1. ApprCNe Budget Adjustxnents public Hearings None RX TIME 11/09 '01 12=36 NUV-IO':'-'::::lOtJJ. IJ.;::>l:I 1..11Y UI- UI-'H 1-'.IOY104 7:15 p.m. VI. New Business A. Prodamation - Adoption Awm:enes5 Month . B. Refinancing of 1995 Bonds C. pledge of Allegiance (Councilmem1er Request) D. Scenic Overlook (Councilmemher Request) E Set Worksession -1:0 Revlew Enforcement of Ordinance 1109 and Porbons of Ordmance 401 (Councilmember Request) F. Fu:st Student, Inc. Amended C.D.P. G. CHy Auditor to AHend Council W OJ:ksession (Mayor' 9 Request) H. wellhead Protection plan 1. Appoint wellhead Protection Manager 2. Approve Completion of plan 8:00 p.m. VII. ola Business A. Sigstad Carpets B. Development Fec Resolution C. Stillwater AUAR/Brown's Creek Watel'sheJ. Dislrict D. Bayport Fire Truck E. R1ver HJls Re~ention Pond 9:00 p.m. VIII. Adjournment . Socia/gathering at Joseph's FamIly Re.stGUTtl12t to /oOOIlJ . LOCATI ON : RX TIME 11/09 '01 12:36 NUV-IO':'-'::::IOIOJ. J.J.;~~ . 6:00 p.m. 1. 6:05 p.rn II. 1..11Y UI- UI-'H 1-'.104/104 CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 13, 2001 CTIY COUNCIL SPECIAL MEETING AGENDA 6:00 P.M. call to Order! Approval of Agenda ExecuHve Session/Lahor N e~otiations 6:55 p m. III. Acliourorneni: . - - - . LOCATION: RX TIME 11/09 '01 12:36 TOTAL P.04 . Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat Raddatz@co washington mn us] Thursday, November 08, 2001 11 54 AM Beverly Hagen Washmgton County Board Agenda -11/13/01 . Wash1ngton County Board of Comm1SS1oners 14949 62nd Street North St11lwater, MN 55082 Wash1ngton County, County Board Agenda November 13, 2001, 800 a.m. 8 00 to 8 45 * Recept10n for Kr1st1n Harv1eux, Commun1ty Serv1ces Department Named M1nnesota Foster Care Assoc1at1on Soc1al Worker of the Year 1 9'00 - Roll Call 9.00 - Pledge of Alleg1ance 2. 9 00 - Comments from the Publ1c V1s1tors may share thelr concerns wlth the County Board of Comm1SS1oners on any 1tem on or not on the agenda. The Cha1r wlll d1rect the County Adm1n1strator to prepare responses to your concerns. You are encouraged not to be repet1t1ouS of prev10us speakers and to 11m1t your address to f1ve mlnutes. The Cha1r reserves the rlght to 11m1t an 1nd1v1dual*s presentat10n 1f 1t becomes redundant, repet1t1ve, 1rrelevant, or overly argumentat1ve. The Cha1r may also 11m1t the number of lnd1v1dual presentat10ns on any 1ssue to accommodate the scheduled agenda ltems. 3. 9:10 - Consent Calendar . 4. 9 10 - Commun1ty Serv1ces Department * Dan Pap1n, D1rector Recogn1t1on of Kr1st1n HarVleux as the MN Foster Care Assoc1at1on Soc1al Worker of the Year 5. 9:15 - Publ1c Health and EnV1ronment * Mary McGlothl1n, D1rector Recogn1t1on of Joan Spra1n, Extens10n Educator, for Recent Nat10nal and State Awards 6. 9:20 - Transportat1on and Phys1cal Development * Denn1s O*Donnell, Sr. Planner Update of the Development Code Perta1n1ng to W1reless Commun1cat1on Fac111t1es 7. 9:35 - General Adm1n1strat1on * J1m Schug, County Adm1n1strator A. Comments on Forest Lake Tax Increment Flnanc1ng D1str1ct No. 4 B Request the Establ1shment of an Express Bus Route From Cottage Grove to M1nneapol1s 8. 9:45 - Comm1ss1oner Reports * Comments * Quest10ns Th1s per10d of t1me shall be used by the Comm1SS1oners to report to the full Board on comm1ttee act1v1t1es, make comments on matters of 1nterest and 1nformat1on, or ra1se quest10ns to the staff. Th1s act10n 1S not 1ntended to result 1n substant1ve board act10n dur1ng th1s t1me. Any act10n necessary because of d1scuss1on w111 be scheduled for a future board meet1ng. 9. - Board Correspondence . 10. 10:05 - AdJourn 1 '11 1u'15 to 10 45 - Board Workshop w1th Offlce of Adm1n1strat1on D1scuss Status of 2002 Budget Pr10r to December Publ1c Hear1ng *************************************************************************Meet1ng Not1ces ~ovember 13 - Personnel Cornrn1ttee 11 00 am., Wash1ngton County Government Center November 13 - Mental Health Adv1sory Cornrn1ttee 4.00 pm., Wash1ngton County Government Center November 14 - Mosqu1to Control Execut1ve Cornrn1ttee 9 00 a.m , 2099 Un1vers1ty Avenue West * St. Paul November 14 * MELSA 12 00 p.m , 1619 Dayton Avenue * St. Paul November 14 * MICA 2 00 pm., Kelly Inn * St Paul November 14 - Rush L1ne Corr1dor Task Force 3 30 p.m., Wh1te Bear Lake C1ty Hall November 15 - Workforce Investment Board 7 30 am., Wash1ngton County Government Center November 15 - Cornrnun1ty Correct1ons Adv1sory Board 7 30 a.m , Wash1ngton County Government Center November 15 - Parks & Open Space Cornrn1ss1on 7 00 pm., Wash1ngton County Government Center * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * .wash1ngton County Board of Cornrn1ss1oners onsent Calendar * November 13, 2001 Consent Calendar 1tems are generally def1ned as 1tems d1scuss1on, and approved 1n one vote. Cornrn1ss1oners 1tem(s) for d1scuss1on and/or separate act10n of rout1ne bus1ness, not requ1r1ng may elect to pull a Consent Calendar The follow1ng 1tems are presented for Board approval/adopt1on: Assessment, Taxpayer Serv1ces & Elect10ns A Approval of resolut1on, appl1cat1on for Prem1ses Perm1t Renewal from Lakes Area Recreat10n Assoc1at1on to be used at Tra11*s End, New Scand1a Townsh1p. Cornrnun1ty Serv1ces B Approval of Local Serv1ce Un1t Plan amendment for M1nnesota Fam1ly Investment Program Employment Serv1ces Programs for program year operat1ng from July 1, 2001 to June 30, 2002. C. Approval to accept CY2001 Supplemental Award for Ch1ldren*s Mental Health Collaborat1ve agreement. D. Approval of contract w1th Partners 1n Cornrnun1ty Supports to prov1de home and cornrnun1ty based serV1ces for persons w1th developmental d1sab111t1es. Human Resources E Approval of band/grad1ng recornrnendat1ons of the Comparable Worth meet1ng of November 2, ~2001; and approval of new or newly-wr1tten affected Job descr1pt1ons Transportat1on and Phys1cal Development 2 o 11/8/2001 WASHINGTON COUNTY BOARD OF COMMISSIONERS . Preview of Coming Attractions NOVEMBER 13 Reception - 8:00 a.m. A reception will be held prior to the Board meeting to recognize Kris Harvleux, Sr. Social Worker in Community Services on her being named as Foster Care Social Worker of the Year. Foster parents and staff members will also help the Board recognize Krist award with a proclamation at the beginning of the regular Board meetmg. Workshop - 2002 Budget Review and Discussion The County Board will hold a workshop to review possible budget adjustments prior to the "Truth in Taxation" type public meetmg on December 18. . NOVEMBER 20 Workshop - EZ Gov The County Board will receive a status report and discuss access to taxpayer names via the web site. NOVEMBER Public Hearing - liquor license, CiVil Penalty Ordinance The Minnesota Department of Public Safety is now requiring that local Units of government have a civil penalty ordinance in place for establishments who have Violated the law by selling alcohol to underage persons. Failure to have a civil penalty ordinance will preclude the local unit of government from recelvmg state aide to conduct compliance checks. The Washmgton County Sheriff's Department IS developing a draft ordinance for conSIderation by the County Board. Agenda - Award Bid for RadIO Upgrade . The County Board will award a bid to upgrade the County's public safety radio system. The proceeds for the project will come from the County's recent issuance of CIP Bonds. Workshop - Transportation and Physical Development Report and discussion on condition of the security system at the law Enforcement Center Workshop - Impact on MN Property Tax law Changes on Payments in lieu of Taxes . County staff will report to the County Board on the impact of the new property tax laws on the payments made to the county In lieu of taxes for certain tax exempt properties such as HRA housing projects The Board will also review other elements of the tax law changes and their effect on the Washington County tax base. DECEMBER 4 Workshop with Watershed Districts and WMO's The County Board will host a meeting of watershed districts and WMO's to discuss future strategies in Implementing the recommendations of the Water Governance Project in light of the recent Court of Appeals ruling. DECEMBER 18 . The Board Will hold a Truth In Taxation meeting. Agenda - Final 2002 Budget The County Board will adopt the final 2002 budget. JANUARY 22 (TENTATIVE) Meeting with State legislators The County Board Will meet with the State legislative delegation and the County's lobbyist to review the County's legislative priOrities for the 2002 legislative Session . JANUARY/FEBRUARY 2002 Agenda - Report on County Collections Status . The Departments of Financial Services, Court Administration and the County Attorney will update the Board on the status of the Collections Project that is focusing on collecting past due fines and fees owed to the County. APRI U2002 Joint Meeting with Ramsey County to Review Report on Public Solid Waste Collection The County Boards of Washington and Ramsey Counties will meet to receive an update on the project to explore the possibility of public solid waste collection that IS being researched by staff. FUTURE Workshop - County Workforce Development . The Human Resources Director will coordinate a workshop based on the strategic planning issue that a group has been working on concerning workforce development Issues of the present and future including issues such as attraction and retention of qualified staff, workforce issues of the future and supply and demand for certain types of skilled employees MAY 28, 2002 Agenda - Commissioner Redlstncting - Final Date for Completion The County Board will approve a redistricting plan for County Commissioner Distncts based on 2000 Census data. The new dlstncts will apply in the 2002 fall election. BID OPENINGS . 2001 COMMISSIONERS' PROJECTS November 12 - Fall Issue of StaYing in Touch Mailed to Residents/Businesses . December 18 - Truth In Taxation Public Meeting . . . Summary of Proceedings Washington County Board of Commissioners October 2, 2001 Present were Commissioners Dennis C. Hegberg, Distnct 1; BIll Pulkrabek, DIstrict 2; Wally Abrahamson, Distnct 3; Myra Peterson, Distnct 4; and DIck Stafford, DIstrict 5. Absent none Board ChaIr Peterson presIded Assessment. Taxpaver Services and Elections Adoption of ResolutIon No. 2001-123, applIcation to conduct excluding bingo from Scandia- Marine Lions Club. Commissioner Reports. Comments. Ouestions . The CommissIOners reported on the following items: Commissioner Stafford: AttendIng the radIO board meeting on Friday; and asked that a report on how the audit of gravel tax is proceeding; CommIssIoner Pulkrabek: Attending a meetIng hosted by RepresentatIve Nora Slawik In Oakdale this evening to dISCUSS educatIon and health care Issues in Ramsey and Washington Counties, Commissioner Hegberg: Reported on the solid waste meeting he attended which discussed lIsts of dumpsltes and legal descriptions on the GIS, He asked that the County's GIS system also include tIns Information; Commissioner Peterson: WIll be attendIng the Transportation AllIance Annual meetmg in Rochester on October 3 and 4. Community Services Department Approval of contract amendment to add case management ServIces to agreement WIth Thomas Allen, Inc. and for cost of living adjustment. Financial Services Department Approval to correct the Report of Unearned Revenue Reserves and Designations as adopted on February 12, 2001 to authorize expenditure of grant dollars by the Department of Public Health and Environment speCIfic to publIc health and envIronment programs from the General Fund in the amount of $111 ,429. General Administration Approval of the following actIons' Judy Spooner, Waslnngton County Bulletin, informed the Board that her blood tests came back normal and there IS less than a 10% chance of her breast cancer reoccumng, September 18, 2001 Board Meeting Minutes; AppoInt CommIssioner Myra Peterson to the Executive Comnnttee of the 911 Board, Appoint Richard TIkka, Oakdale City Attorney, to the Courts PlannIng Advisory Committee . representing Commissioner District No 2; Reappoint CraIg Leiser, Grant, and Karen KlIberg, May Townslnp, to the Brown's Creek Watershed DIStnCt to three-year terms expIring October 21, 2004; AppoInt Donna Reynolds, Grey Cloud Island Township, to the HIstonc Courthouse AdVISOry Council, to a first term expmng December 31, 2003, . AssocIate of MInnesota Counties delegate lIst for 2001 as follows COImmsslOners Hegberg, Abrahamson, Peterson, Pulkrabek and Stafford, James Schug, County AdmInistrator; Molly O'Rourke, Deputy Administrator, and Mary McGlothlIn, Director of PublIc Health and EnvIronment; Request that a staff member be appoInted to the AMC Human ServIces Comrmttee, MetropolItan Inter-County AssociatIon updates on the 2001 legislatIve seSSIon; Review of the Wilder Research Center St. CrOIX Valley survey, Parcel specIfic notices to be sent out to residents as soon as possIble pnor to December 14, set a public budget meetIng for December 18 In the evenIng, and In the Interim, request a WaIver from the Minnesota Department of Revenue to send a genenc notIce rather than the parcel speCIfic notIce; Remmder that the League of Local Governments Meeting IS scheduled for October 29 at the Prom Center in Oakdale and WIll feature speakers dIscussing the 2000 census data and how that can be used in helping local governments plan for services in the comIng years; Board correspondence was receIved and placed on file, Board workshop held to discuss the public Information work plan Transportation and Phvsical Development Approval of the following actions: Resolution No. 2001-124, request to authorize the CommIssioner of TransportatIon to perform a speed study on the following roads: Oakdale, CSAH 10; Woodbury, CSAH 19 . and 13; Scanma, CSAH 3; and StIllwater, CSAH 5; ResolutIon No. 2001-125, declanng the official intent of the County to reImburse certain expenditures from the proceeds to be issued by the County; Set publIc heanng appeal of the WashIngton County PlannIng AdVISOry CommissIon's approval of a conditional use permit to V oicestream WIreless! APT, Inc. for a communicatIon tower In Stillwater Township for October 23, 2001 at 9-30 a m. A complete text of the Official Proceedings of the Waslnngton County Board of Commissioners is aVaIlable for publIc inspectIon at the Office of AdmimstratIon, WashIngton County Government Center, 14949 62nd Street N , Stillwater, Minnesota. . . Summary of Proceedings Washington County Board of Commissioners October 9, 2001 Present were CommissIoners Denms C Hegberg, DIStrict 1; BIll Pulkrabek, DIStrict 2; Wally Abrahamson, DIStrIct 3, Myra Peterson, District 4; and DIck Stafford, DistrIct 5 Absent none Board ChaIr Peterson presIded. Commissioner Reports. Comments. Ouestions The Commissioners reported on the followmg Items: Commissioner Hegberg Asked that staff look at mIcro turbme or a natural gas alternatIve for heating the new courts expansion buIlding; Asked staff to keep on top of Hennepin County's request to generate up to two megawatts at ItS garbage facIlIty; CommIssioner Stafford' Reported that Commissioner SmIth, Minnesota Department of Revenue, is acknowledging the pOSSIbIlity that some WaIvers wIll be granted for notIce of property taxes; He will meet with the Commissioner after the strIke ends; He has been notIfied by staff that the Kmg Plant In Oak Park Heights does have a plan m place to prevent terrorist attacks; CommIssioner Pulkrabek complimented WashIngton County Judge Armstrong for sentencmg a car theft ringleader to three tunes the State recommended sentence. Community Services Department . Approval of the followmg actIons: Appoint four citIzen members to the Clnld ProtectIon CItIzen Review Panel: LIsa Salazar Forest Lake, Jenmfer Brookms-King, Woodbury, Cheryl Anderson, Blrchwood; and Debra Gese, Hugo; ProclaIm the week of October 7 as Famtly Clnld Care PrOVIder Week, CertIficates of recogmtion were given to Darlene Johnson and Denise Pastonus as Washington County Outstandmg Child Care PrOVIders for 2001; Submit the Senior Citizen Gaps AnalYSIS Report to the Department of Human ServIces. General Administration Approval of the following actions: Vmcent Anderson, West Lakeland Townslnp, addressed concerns about the Carnehan- Manne Watershed Tax Increment Financing District public hearing; Paul BIschoff, Sod and Water ConservatIon DIStrIct Board Supervisor, thanked the County Board for ItS past support and hopes it WIll contmue; September 25, 2001 Board MeetIng rmnutes, Set a public heanng to conSIder adoptIon of a resolution approving a modIficatIon to the Tax Increment Plan for the CarnelIan-Manne Flood Control Proposal for October 23, 2001 at 10.30 am.; Fmal draft of the 2002-2006 Capital Improvement Program to be sent to County commumtIes for theIr reVIew and comment; Board correspondence was receIved and placed on file; . Workshop held to dISCUSS the 2002 legIslative agenda. Public Health and Environment Approval of the following actIons: Resolution No. 2001-128,2002-2003 Community Health ServIces Plan Update, . ResolutIon No. 2001-129, desIgnate Mary McGlothlIn, Director of PublIc Health and Envlfonment as agent. Sheriff's Office Approval of Resolution No. 2001-126, authorizing execution of agreement for the East Metro NarcotICs Task Force. Transportation and Phvsical Development Approval of the following actIons: Resolution No. 2001-127, award oflease of park farm land for 2002; Board workshops held to discuss the following: Status of County's Involvement In the 1-494/ TH 61 Wakota Bridge Project; Status oftumback of Trunk HIghway 120 from 1-94 to 1-494; and, Results of Township meetIngs on planning and zomng Items. A complete text of the Official Proceedings of the Washington County Board of Commissioners is avaIlable for publIc inspection at the Office of AchmmstratIon, WashIngton County Government Center, 14949 62nd Street N., Stillwater, Minnesota . . . Summary of Proceedings Washington County Board of Commissioners October 16, 2001 Present were COnUnISSIoners Denms C. Hegberg, Distnct 1; BIll Pulkrabek, District 2, Wally Abrahamson, DIStnCt 3, Myra Peterson, DIStnCt 4; and DIck Stafford, DIStnCt 5 Absent none. Board Chmr Peterson presIded. Commissioner Reports. Comments. Questions The CommISSIOners reported on the folloWIng items: CommIssioner Stafford: FIrst meetIng of the Blue Ribbon Panel on waste held, Request to tour the tower SIte that will be dIscussed at next week's publIc hearing; PossIbIlIty of the County self- Insuring for health insurance to be dISCUSSed In the near future, and RemInder that the FInance Committee WIll meet at 10'45 a m. today; Commissioner Pulkrabek asked whether the Commumty Development Block Grant Citizen's AdVISOry wIll meet before the end of the year, CommissIoner Hegberg left today's Board meetIng to attend a nattonal Insurance trust meettng In New Orleans; CommISSIoners Pulkrabek and Stafford to attend a tour of commuter raIl In Vancouver, Bntish ColumbIa to study governance, land Issues around commuter raIl stattons and how the ratl works; CommiSSIoner Peterson: Asked staff to dIsplay on the screen today food shelf locatIons In Washington County, and Reported that RepresentatIve Dave Jenmngs outlined Interesting recommendattons to the major projects commIssion at a recent Wakota Bndge CoalItIon meettng. . Community Services Department Approval to appoInt Doris Karls, Educatton Representattve, to the Workforce Investment Board to a term expmng June 30, 2003. General Administration . Approval of the following actions: October 2,2001 Board meeting mInutes; Resolution No. 2001-130, authonzIng executIon of the Commumty Development Block Grant funding agreement and designatIon of a Labor Standards Officer; Appointment of the following IndIVIduals to the Courts PlannIng AdVISOry COmmIttee to three-year terms: Susan Olson, Court Services Consumer, BIll Jensen, Oak Park Heights Neighborhood Representative; and MelInda Elledge, CommISSIOner DIStnCt 1; Appoint Dan Papin, Community ServIces Duector, to the AssocIatton of Minnesota Counties Health and Human Services PolIcy CommIttee, replacing CommiSSIOner Pulkrabek; Presentation of the DistinguIshed Budget Presentation Award from the Government FInance Officers AssociatIon; Director of Transportation and Physical Development to meet WIth the Lake Elmo CIty Councd thts evening to review transportation projects and also WIth the CIty of Woodbury to dISCUSS the HInton Tower deciSIOn; PublIc Health and EnVIronment staff to meet WIth the City of Woodbury thts evenIng to proVIde an update on the publIc collection research project that IS underway; Board correspondence was received and placed on file. Human Resources Department Approval of the followmg actIons. ExecutIve (closed session) for negotiation strategy for 2002,2003 and 2004 for all bargaimng umts;. Appointment of Duane Elvm, May Townslnp, to the Personnel Board of Appeals to fill an unexpIre term to December 31,2002 Public Health and Environment Approval to authonze the hIre of a .15 FTE DIetetIc TechnIcian. Re2ional Railroad Authority Approval of the followmg actIons: RRA Meetmg minutes from November 21, 2000; Contract with URS, Inc. for completion of the Forest Lake TransIt Center LocatIon Study, RRA activities and updates on other corridors of interest; Update on the RRA draft Property Management Plan. Transportation and Phvsical Development Approval of the followmg actions: Resolution No 2001-131, final payment to Shank Constructor, Inc. for the swim pond filtratIon system at Lake Elmo Park Reserve, Resolution No. 2001-132, final payment to Daffinson Asphalt for 2001 cracksealing of county roads; ResolutIon No. 2001-133, final payment to AllIed Blacktop Company for 2001 sealcoatIng of county ~ . Supplemental agreement no 1 for CR 61 road construction project and executIon by the County Admimstrator, Resolution No. 2001-134, vacate unneeded nght of way on CSAH 3; Resolution No. 2001-135, conveyance of property on CSAH 3 to New Scandta TownshIp. A complete text of the OffiCIal Proceedings of the Washington County Board of Comnllssioners is available for publIc mspectIOn at the Office of AdminIstration, Waslnngton County Government Center, 14949 62nd Street N., StIllwater, MInnesota. . . Summary of Proceedings Washington County Board of Commissioners October 23, 2001 Present were CommissIoners Dennis C. Hegberg, DIStrIct 1; BIll Pulkrabek, District 2; Wally Abrahamson, DIStrIct 3; and DICk Stafford, DIStrICt 5 Commissioner Myra Peterson, DistrIct 4, absent. Board Vice ChaIr Pulkrabek presided. Assessment. Taxpaver Services and Elections Approval of contract with Goldstem's Inc. for printmg and mailing the notices of proposed property taxes for taxes payable 2002. Commissioner Reports - Comments - Ouestions The Conumssioners reported on the following items. CommissIoner Hegberg reported on the msurance trust meeting he attended in New Orleans last week; Commissioner Stafford reported on the trip he and CommIssioner Pulkrabek took to Vancouver, BntIsh ColumbIa to look at commuter raIl, He also WIll be attending a meetIng of the Blue RIbbon Panel on waste, October 25. Community Services Department . Approval of the Food Stamp Employment and Training Program Annual Plan for July 1, 2001 to June 30, 2002 with the Minnesota Department of EconomIC Secunty. General Administration Approval of the following Items: October 9 and 16,2001 Board meeting minutes; Reappoint Duane Johnson, West Lakeland Township, to the Valley Branch Watershed District Board of Managers to a first full term expiring November 13,2004; Employee recognition dInner to be held this evening at the Oak Glen Country Club in StIllwater at 5:30 p.m. League of Local Governments meeting to be held on October 29 at the Prom Center in Oakdale to dISCUSS the 2000 census data; Board correspondence was received and placed on file. Housin2 and Redevelopment Authoritv . Approval of the following actions: PublIc heanng held to receive comments on a proposed amendment to the Washington County Housing and Redevelopment Authority's CarnelIan-Marine Tax Increment Financmg DistrIct Plan, Resolution No. 2001-136, approving modification of the Housing and Redevelopment Project Plan and Tax Increment Fmancmg Plan for the Carnelian-Marine area. Public Health and Environment Approval of the followmg items. . Early hire of a PublIc Health Nurse n position for the Elderly Waiver Program; Agreement With the CIty of Cottage Grove for dIstnbutIOn of curbSIde recyclIng funds In the amount of $44,868 Recorder's Office Approval for Plat of Belle Terre, New Scandia Township. Transportation and Phvsical Development Approval ofthe follOWIng actions Contract with Washington County Soil and Water ConservatIon District for St. CrOIX Valley Natural Resources inventory ServIces; PublIc hearing held to receive testImony on the appeal by EIleen Sexton and Duane Laabs of the Planning Advisory Commission's granting of a CondItional Use PermIt to VOIceStreamlAPT Minneapolis, Inc. to construct a telecommunicatIon tower in Stillwater TownshIp, Denial of appeal by Eileen Sexton and Duane Laabs of the Planning AdVISOry CommIssIon's grantIng of a CondItIonal Use Permit to VOIceStreamlAPT MInneapolIs, Inc. to construct a telecommunication tower In StIllwater Township; and approval to uphold the Planning Advisory Comnnsslon's deciSIOn and 16 condItions. A complete text of the Official Proceedings of the Washington County Board of Commissioners IS. aVaIlable for public inspection at the Office of Adnnmstration, Washington County Government Center, 14949 62nd Street N., StIllwater, Minnesota . 4 November 8, 2001 4ItPRESENT: STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. Chairperson Sheila-Marie Untiedt, Supervisors David JOhnson, Jim Doriott, Duane Laabs and Ken LaBoda. Also, Engineer Paul Pearson, Attorney Tom Scott, Planner Meg McMonigal, Treasurer Warren Erickson, Jane Harper, Dennis Seefelt, Rolf Dittmann, Maury Stenerson and Marc Hugunin. 1. AGENDA - M/S/P Johnson/Laabs moved to adopt the agenda as presented. (4 ayes) 2. MINUTES - M/S/P Doriott/Laabs moved to approve the 10/25/01 Stillwater town board meeting minutes as written. (3 ayes, Untiedt abstained) M/S/P Doriott/Johnson moved to approve the 10/30/01 Stillwater budget meeting minutes as written. (3 ayes, Laabs abstained) Ken LaBoda arrived. 3. WATER MANAGEMENT MATTERS - Jane Harper was present to give an overview of the county's attempt to combine watersheds and water management organizations into seven watersheds. The town board members are in favor of disbanding the Marine WAMO to avoid a duplication of efforts and expenses. Supervisors appointed David Johnson to represent the township in an effort .0 that end. New Scandia chair Dennis Seefelt expressed that their board embers also favor a merger of the WAMO with the Carnelian Marine Watershed. On December 4th the counxy board will discuss the water management issue. Supervisors will attend. Current representative Louise Bergeron will be thanked for her past work with the Marine WAMO and notified that a board member will take over as Stillwater Township's representative. 4. TOWN HALL - M/S/P LaBoda/Laabs moved $225.00 (labor and material) for installation of hot and cold water faucets in the town hall basement. (5 ayes) M/S/P LaBoda/Laabs moved not more than $350.00 for Joel Peterson to create a 4 foot by 4 foot bulletin board with a plexiglass door that hinges to the north and a drop off box added below. (5 ayes) A punch list of finishing items for the town hall was reviewed. Additional work on the town hall after contract work is finished will be billed to the township at $45.00 an hour. Certificate of occupancy has been received: 1. Two handicap parking signs to be installed next spring. accessible sign. The fire department needs to put a key box on the door. Also van 4It 2. After the new dealt with. pOdium is installed the light issue in the main room will be ~~lllwa~er lown ~oara Meet1ng - ll/tl/Ul ~age IWO Different handles will be installed on the front and back of the french doors. . 5. MARC HUGUNIN - METROPOLITAN COUNCIL - The people have made it clear that they value rural land for more than places to build houses. In this regard, Metro Council is addressing new ways of think1ng about rural lan. A draft of policies will be available this winter. 6. LUDACK BUILDING LOCATION REQUEST - M/S/P Johnson/LaBoda moved to approve the placement of a tan metal pole building in front of the dwelling on the Ludack property at 3530 Stonebridge Trail upon submission of a plan for additional trees for screening. (5 ayes) The plan was submitted at the meeting. 7. OPEN SPACE ORDINANCE - Kirsten Spreck brought the changes that the planning commission came up with to the board. Meg McMonigal elaborated on the changes. M/S/P Johnson/LaBoda moved to instruct the attorney draw up an ordinance that will extend the open space moratorium until February 2002 and refer some performance standard issues back to the planning commission for further consideration. (5 ayes) 8. TREASURER - 1. Checks #15477 to #15514, #15519 and #15520 were approved for payment. 2. M/S/P LaBoda/Laabs moved to approve a 2002 budget of $609,812.00 and a 2002 levy of $516,970.00. (5 ayes) 3. M/S/P LaBoda/Laabs moved a proposed levy for 2003 of $549,132.00 and a budget of $631,484.00 for 2003. (5 ayes) . 9. DATA PRACTICES - M/S/P LaBoda/Laabs moved to approve the data practices resolution as presented by the attorney with additional language regarding copy costs. (5 ayes) 10. QUARRY ROAD EASEMENT VACATION - A hearing will be scheduled for January. The clerk will secure a list of surrounding property owners for notification. 11. ENGINEER - 1. Paul reviewed the 10 year road plan and will update as needed. 2. Paul will contact Ms. Kristman at 10084 Mendel Road about a hazardous mailbox. 12. SIGN - Ken LaBoda showed the board members a drawing of the est 1858 sign to go on the town hall. The cost will be $55.00. 13. DECEMBER 13. 2001 MEETING - David Johnson will not be at the next meeting. Sheila-Marie Untiedt may be late. 14. ADJOURNMENT - Meeting adjourned at 10:35 p.m. Clerk Chairperson . Approved I' , . . BROWN'S CREEK WATERSHED DISTRICT FYI 1825 Curve Crest Boulevard, Stillwater, MN 55082 Tel: 651-430-6826 Fax: 651-430-6819 AGENDA REGULAR MEETING OF THE BOARD OF MANAGERS Monday, November 12,2001 1. Call to order @ 6 30 P M Regular Board Meetmgs are held at 6 30 pm, at 1825 Curve Crest Boulevard, StIllwater, MN 2 Approve Agenda 3 Approve mmutes of the October 8 and October 23,2001 meetmg 4 Treasurer's Report 5 Rules/Penmts a) Sttllwater Ford Parkmg Lot ExpansIOn - Permit # 01-11 b) Oak Park StatIon - Update on pendmg Permit # 01-12 c) Kismet Basm Stabtllzatlon Project - # 01-13 d) Update - County Road 57 Improvements BCWD Permit #01-10 e) Permit Revlew- Update 6 Project Review and Updates a) THPP Project Update 1) Sale of excess property - DISCUSSion and selectIOn of most favorable offer b) Kismet Basm- Update 1) Permit and easement status and update 2) Landowner easement update 3) ReView ofbl(ls and Award of Contract 7 Watershed Management Plan - Update a) HydrologiC & Hydrauhc study update and discussion of draft work plan b) DISCUSSion cover letter revIsion 8 Old Busmess a) Long Lake - DISCUSSion regardmg reSidents concerns regardmg lngh-water b) Slgnage at Brown's Creek crossmgs - Update c) DISCUSSion of Sunnybrook Lake outflow project With VBWD d) ReView of dISCUSSion With Indian HIlls Golf Course development and the fen protectIon 9 New Busmess 10 CommunicatIons & Reports 11 Adjournment Managers: CraIg Leiser, President · Karen Kllberg, Vice-President · E J Gordon, Treasurer and Actmg Secretary ... \ Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat Raddatz@co washington mn us] Thursday, November 15, 2001 11 45 AM Wally Abrahamson Washington County Board Agenda - 11/20/01 . Wash1ngton County Board of Comm1ss1oners 14949 62nd Street North St11lwater, MN 55082 Wash1ngton County, County Board Agenda November 20, 2001, 900 a m. 1 9.00 - Roll Call 9:00 - Pledge of Alleg1ance 2. 9:00 - Comments from the Publ1c V1s1tors may share the1r concerns w1th the County Board of Comm1ss1oners on any 1tem on or not on the agenda. The Cha1r w111 d1rect the County Adrn1n1strator to prepare responses to your concerns. You are encouraged not to be repet1t1ouS of prev10us speakers and to 11m1t your address to f1ve m1nutes. The Cha1r reserves the r1ght to 11m1t an 1nd1v1dual*s presentat10n 1f 1t becomes redundant, repet1t1ve, 1rrelevant, or overly argumentat1ve. The Cha1r may also 11m1t the number of 1nd1v1dual presentat10ns on any 1ssue to accommodate the scheduled agenda 1tems. 3. 9.10 - Consent Calendar 4. 9:10 - M1nnesota Count1es Insurance Trust * John Bower, Meadowbrook Account Execut1ve OverV1ew of the Annual R1sk Management Report . 5. 9:40 - Assessment, Taxpayer Serv1ces and Elect10ns * Kev1n Corb1d, D1rector Assessment B1111ng Fees for 2001 and 2002 6. 9:50 - General Adrn1n1strat1on * J1m Schug, County Adrn1n1strator 7. 10:00 - Comm1ss1oner Reports * Comments - Quest10ns Th1s per10d of t1me shall be used by the Comm1SS1oners to report to the full Board on comm1ttee act1v1t1es, make comments on matters of 1nterest and 1nformat1on, or ra1se quest10ns to the staff. Th1s act10n 1S not 1ntended to result 1n substant1ve board act10n dur1ng th1s t1me. Any act10n necessary because of d1scuss1on w111 be scheduled for a future board meet1ng. 8. Board Correspondence 9. 10:20 - AdJourn 10 10:30 to 10'50 - Board Workshop w1th Assessment, Taxpayer Serv1ces & Elect10ns Status Report on the EZ-Gov System *************************************************************************Meet1ng Not1ces November 20 - Publ1c Health Adv1sory Comm1ttee 6 30 pm., Wash1ngton County Government Center November 21 - Transportat1on Adv1sory Board 2:00 p.m., 230 East 5th St., Mears Park Centre * St. Paul . 1 * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washlngton County Board of Commlssloners Consent Calendar * November 20, 2001 Consent Calendar ltems are generally deflned as ltems of routlne buslness, not requlrlng .dlScusslon, and approved In one vote. CommlSSloners may elect to pull a Consent Calendar tem(s) for dlscusslon and/or separate actlon The followlng ltems are presented for Board approval/adoptlon: Admlnlstratlon A Approval of the October 23 and November 6, 2001 Board meetlng mlnutes. Assessment, Taxpayer Servlces and Electlons B Approval of an amendment to the retentlon schedule of the Department of Assessment, Taxpayer and Electlons Human Resources C. Approval for a Speclal ProJect Communlty Servlces Dlvlslon Manager posltlon In Communlty Servlces through December 31, 2002. Recorder D. Approval for plat of Nottlngham Hllls, West Lakeland Townshlp Transportatlon and Physlcal Development E. Approval of resolutlon, request fundlng from the Mlnnesota Department of Transportatlon through the Munlclpal Agreement Program for the CSAH 2 and 1-35 freeway ramp lane addltlon, brldge restrlplng and medlan modlflcatlons. . Pat Raddatz, Admlnlstratlve Asslstant Washlngton County Phone (651) 430-6014 e-mall' pat.raddatz@co.washlngton.mn us . 2