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Home My WebLink About2001-10-16 CC Packet CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-23 Council Chambers, 216 North Fourth Street October 16, 2001 -<eEGULAR MEETING CALL TO ORDER ROLL CALL .. . APPROVAL OF MINUTES - POSSible approval of October 2,2001 Regular Minutes and'&ctEbttrQr 2001 Special Meeting Minutes ., '. ~ PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS '~ ~ ~ ' 1. Proclamation - Minnesota Manufacturing & Technology Month - October..21through November ~~1 A Ai. ~~. ;0. ,) , ~ 7:00 P.M. OPEN FORUM The Open Forum IS a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda The Council may take action or reply at the tim.e of th~statement or may give direction to staff regarding Investigation of the concerns expressed ~~ ;' STAFF REPORTS 1 Police Chief 2 Fire Chief 3 City Clerk 4 Director of Admin , " y.. 5 Commuhlty Dev. Director 6 Crt}i;'~lneer/PWD Hawttiom81 Lane Update .. ., 7 City Attorney 8 City Administrator CONSENT AGENDA* r ';". . 1 Resolution 2001-200, Directing Payment of Bills 2 Resolution 2001-201, Approve offern1g the MN'state Deferred Compensation Plan and discontinUing partiCipation In the ICMA-RC Deferred Cc!mpensbtlon Plan 3 Resolution 2001-202, approvlngftddendum"No 2 to the Agreement between the City of Stillwater and Minnesota Teamsters Public an~~fEnfpri:ement Employee's Union, Local 320, representing Stillwater Public Manager's AssOCiation if' ........ j 4 Approval of Utility Bill AdJusfinenls1.- Sewer Charges 5 Approval of purchase of ba~cha'lier 6 Resolution 2001-203, approva!RLegreement for Snow Removal Services for 2001-2002 7 Approval of proposal ti:qm Batley C"onstructlon for the construction of a 15' X 21' garage 8. Approval of request ~ti/~er Elks Lodge No. 179 to sell Christmas trees at the Lily Lake tennis courts 't, , 9. Resolution 20jJ1-204, APfiroving Minnesota Premises Permit For Gambling For American Legion Post 48, 103 S 7treet, Stillwater, MN PUBLIC HEARINGS~'~ ~ A" " .." 1 This IS theJfa~d time for the public hearing to conSider assessments for 2001 Sidewalk Improvtments Notice of the hearing was published In Stillwater Gazette on September 28, 2001, and notices mailed to affected property owners (Resolution) UNFINISHED BUSINESS .~ Award contract for Public Works FacIlity (Resolution) POSSible second reading of Ordinance No 914, amending the Stillwater Code Chapter 31, SubdivIsion 5 ~2 Entitled ZOning Maps and Boundaries by Amending "The ZOning Map of the City" Including Property Within the ZOning District (first reading October 2, 2001)- ZOning Map rezomng 65,000 square feet of land from Cottage ReSidential, CR to Townhouse ReSidential, TH located In the Liberty Development east of CR 15 and south of CR 12 All P.!I'S""S '.vlshIFl~ te ile heard .;Ith refereFlee io this t9~W98t will he he8r~ at this Meetlfl~ Nelles ef tho ~9aFlFlg ~\'ss ptlbll.,llt::d II I U Ie Stillwater Oaz:~tte on "a9l8telllbel 21, 2661, ell Id Ilvln"CS MfuleEt te aUoGtB~ 18r-8P&r:ly O'A1r:l91=8 Csse ~Jo CAM/98 83- 3 Request for City match from Mn/DOT for TH 36 Partnership Comdor Study 4. Appointment to Brown's Creek Watershed District Board (Resolution) ~ 5. North Hill Draft Proposal from Bonestroo ~ NEW BUSINESS ... ... 1 Adopting assessments for the County Road 15 Watermaln (Resolution) ~.~ 2 Adopting assessments for Wlldplnes Sewer ExtenSion (Resolution) 3. Adopting assessment for the street light installation at 1840 Industrial tlt,ii/ev, fr!. (3M property, Resolution) ! "ll~ 4 Request for authorization to request Contamination Investigation and ~~~elopment Grant (Resolution) " ~ '~ , 5 Approval of resolution signifYing participation In Met Council Locallj.o.ulln ncentlve Program (Resolution) ... 6 Approval of hiring an Investigator for the Churchill, Nelson & SJatghte~dltlon Architectural Survey of Stillwater .. _, 7 2001 Auditing services (Resolution) · ; Ja PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDArNS ttentl ed) COMMUNICATIONS/REQUESTS -. _: J ".~"" .... I' ' STAFF REPORTS (continued) t .<Ii ADJOURNMENT - Executive Session to dlscusf lab~r;latlons Issues ~... * All Items listed under the consent agenda are ~~ered to be routine by the City Council and will be enacted by one motion There wllIl?t,no separate diSCUSSion on these Items unless a Council Member or cItizen so requests, In which event, ~ Iu<<nS ~ll be removed from the consent agenda and considered separately Jill. ~"", ".~ COUNCIL REQUEST ITEMS . I' t. -. .- , ~ .It ... ) " I ;1 '. { J ".>> ~, ~(~- . 2 CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-23 Council Chambers, 216 North Fourth Street October 16, 2001 .GULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of October 2,2001 Regular Minutes and October 9,2001 Special Meeting Minutes (Available Monday) PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum IS a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed STAFF REPORTS 1 Police Chief 2 Fire Chief 3 City Clerk 4 Director of Admin ,. .~ --. 5 Community Dev Director 6 City Englneer/PVVD Hawthorne Lane Update 7 City Attorney 8 City AdminIstrator CONSENT AGENDA* . 1 Resolution 2001-200, Directing Payment of Bills 2 Resolution 2001-201, Approve offenng the MN State~rred Compensation Plan and discontinuing participation In the ICMA-RC Deferred Compensation Plan 3 Resolution 2001-202, approving Addendum No 2 to the Agreement between the City of Stillwater and Minnesota Teamsters Public and Law Enforcement Employee's Union, Local 320, representing Stillwater Public Manager's ASSOCiation _ 4 Approval of Utility Bill Adjustments --Sewer'Charges\ 5 Approval of purchase of battery charger ~ ~ 6 Resolution 2001-203, approval of agreement for Snow Removal Services for 2001-2002 7 Approval of proposal from Bailey Construction for the construction of a 15' X 21' garage ~ PUBLIC HEARINGS ,(, - V 1 ThiS IS the date and time for the public heanng to conSider assessments for 2001 Sidewalk Improvements. Notice of the hearing was published In Stillwater Gazette on September 28, 2001, and notices mailed to affected property owners (Resolution) UNFINISHED BUSINESS 1 Award contract for Public Works Facility (Resolution) 2 POSSible second reading of Ordinance No 914, amending the Stillwater Code Chapter 31, SUbdiVISion 5 92 Entitled ZOning Maps and Boundaries by Amending "The ZOning Map of the City" Including Property Within the ZOnIng District (first reading October 2, 2001)- ZOning Map rezoning 65,000 square feet of land from Cottage ReSidential, CR to Townhouse ReSidential, TH located In the Liberty Development east of CR 15 and south of CR 12 All persons Wishing to be heard With reference to thiS request Will be heard at thiS meeting Notice of the hearing was published In the Stillwater Gazette on September 21, 2001, and notices mailed to affected property owners Case No ZAM/00-09 3. Request for City match from MnlDOT for TH 36 Partnership Corndor Study .=.W BUSINESS 1. Adopting assessments for the County Road 15 Watermaln (Resolution) 2 Adopting assessments for Wlldplnes Sewer ExtenSion (Resolution) 3 Request for authOrization to request Contamination Investigation and RAP Development Grant (Resolution) 4 Approval of resolution signifying partiCipation In Met Council Local Housing Incentive Program (Resolution 5 Approval of hiring an investigator for the Churchill, Nelson & Slaughter Addition Architectural Survey of Stillwater) 6 2001 Auditing services (Resolution) . PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT - executive Session to diSCUSS labor relations Issues * All Items listed under the consent agenda are conSidered to be routine by the City Council and will be enacted by one motion There will be no separate diSCUSSion on these Items unless a Council Member or cItizen so requests, In which event, the Items will be removed from the consent agenda and conSidered separately . ;, ( , ~ " .4,~ 1- , '.I, -Ii' . 2 # . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-21 October 2, 2001 REGULAR MEETING 4:30 P.M. The meeting was called to order by Acting Mayor Bealka at 4 30 P m Present Councllmembers Bealka, Milbrandt, Rhelnberger, and Zoller Absent Mayor Kimble Also Present City Administrator Kriesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Director of Administration Kadln Community Development Director Russell CIty Clerk Ward Press Julie Kink OTHER BUSINESS DISCUSSion on the use of communication tower next to water tower located adlacent to lily lake School Community Development Director Russell stated that approximately SIX months ago Washington County regarding a request they received from a private Wireless services provider for collocation on the communication tower next to our water tower The matter was referred to the City because we own the land underneath the tower He stated that at that time the City was not sure what the needs of the City use of thiS tower would be so a report was ordered He stated that the recommendation IS to not allow collocation on this tower until the public safety needs are better defined With the County and State working on a 800mhz system study and to enter Into an offiCial contract With Washington County to document the relationship of them uSing City land for their communication tower. Councllmember Bealka asked about the tower located at the Recreation Center Commumty Development DIrector Russell stated that the tower at the recreation center IS a private tower Councllmember Rhelnberger asked If Qwest could compel use Mr Russell stated that the City cannot prohibit towers Within our community but we can regulate them such as sizes and lots Councllmember Zoller asked Chief Dauffenbach to proVide information and update on the 800mhz system Police Chief Dauffenbach provided CounCil WIth an update on the status of the 800mhz system and that at thiS time Washington County has 'lot agreed to sign on to be a part of the system He stated that If thIS system IS used It Will requIre more towers, It IS unknown at thiS time The tower IS a backup tower for WashIngton County, however It is the main tower for the City channel ~ City Council Meeting No 01-21 October 2, 2001 J Councllmember Milbrandt stated that he supports agreement with Washington County He had a concern regarding a request that took eight months to come back . to CounCil and the recommendation IS to do nothing He stated that the City should be looking at alternative revenue sources by putting It out for bids for other vendors Mr Steve Mandgold, Real Manager for Quest Communications, reviewed Qwest's request for use of the tower He stated that there are some coverage Issues that the use of this tower would alleviate He stated FCC requires seamless commUniCations, no gaps In coverage He stated that this tower would meet this need He stated that the studies have shown no conflict for the use of the tower He stated that Qwest would work With the City and County on future needs and a contract could be drafted to reflect the concern on future needs of Public Safety He stated that Qwest has been trying for the last two years to place a tower In Stillwater to address the communications Issues Councllmember Rhelnberger asked about the revenue the City may expect and what about maintenance Issues Mr Mandgold stated that the revenue would be approximately $6,000 - $8,000 and the owner of the tower would do the maintenance City Administrator asked If other vendors have a need for towers In Stillwater Mr Mandgold stated that he IS sure that other vendors have services in the area . He reviewed the process for locating service Within a community Chief Dauffenbach stated that the revenue from this tower would probably be split with Washington County Councllmember Zoller asked Mr Mandgold If they could collocate at the recreation center Mr Mandgold stated that Qwest staff has investigated sites and the recreation tower was not listed as a pOSSible site Mr Russell stated that this tower IS a "grand fathered" tower. He stated that if the tower needed to be replaced a larger tower could not be placed at this location He stated that there are other potential locations Public Works Director Eckles stated that there may be a need for this site and staff recommends not allowing collocation until definite uses by Public Safety and Public Works are known He also stated that If In two years we have to move a company off the tower, It might be more difficult than It seems. Mr. Mandgold stated that Stillwater ordinance allows collocations on water towers and school property, but the Water and School Board Will not allow It . 2 I '~ . . . City Council Meeting No 01-21 October 2, 2001 Motion by Councllmember Rhelnberger, seconded by Councllmember Zoller accept recommendation of staff and directing staff to enter Into an official contract with Washington County to document the relationship of them uSing City land for their commUnication tower Allin favor STAFF REPORTS Community Development Director Russell provided an update on the Oak Ridge Church and Mr Klaassen's Issue stating that a neighborhood meeting IS being held at 7 00 P m tOnight. He stated that he was unable to attend the meeting because It conflicted with the City CounCil meeting, but would contact people Involved In the meeting and proVide an update to CounCil at a future meeting City Clerk Ward reminded CounCil that the no meeting could be held between 6 00 P m and 8 00 P m on November 6, 2001 due to School District elections Public Works Director Eckles provided CounCil With the 2001 Sidewalk Assessment roll for their information for the hearing to be held on October 16, 2001 Mr Eckles provided CounCil With an update on Hawthorne Lane and stated that a few reSidents have requested that trees be taken down Mr Eckles reviewed a possible grant for the North HIli project He stated that thiS $50,000 grant would be for a unique storm water deSign In a feasible area of the North Hill project He also stated that thiS grant probably would not reduce the cost of the project, but that It would address an Innovative deSign that the neighborhood may want to see He also requested that Sheri Buss from Bonestroo Anderllck and ASSOCiates be used as a consultant If Council Wished to pursue the grant Councllmember Milbrandt stated that he felt the CIty should apply for the grant because CounCil promised the neIghborhood that the CIty would Investigate innovative deSign for the project City Administrator Kriesel stated that the legislators have indicated that they would not propose a bill for assistance In finanCing this project Councllmember Zoller agreed With Councllmember Milbrandt that the City should pursue the grant for thiS project Motion by Councilmember Zoller, seconded by Councllmember Rhelnberger directing staff to pursue the grant for the North HIli project, hold neighborhood meetings and Invite legislators to those meetings and utllitlze Mr Mike Campbell's offer to assist, and authorized the use of Bonestroo Anderllck and ASSOCiates as a consultant on the grant application All in favor 3 ... City Council Meeting No 01-21 October 2, 2001 . Public Works Facllltv DIscussion Public Works Director Eckles reviewed the bids for the new Public Works facIlity He . stated that the bids were higher than the architect's estimate Mr Wayne Branum, Sala Architects, reviewed the ten bid results and reviewed options for lowering the cost of the Public Works facIlity He stated that he did not see a reduction In bids If It was rebid. City Attorney Magnuson stated that the landscaping design was a major factor In the approval of project Mr Branum stated that the elimination of the landscaping IS not permanent It could be added In the future Councllmember Zoller asked If the elimination of Unit prices Items and be bid separately. City Attorney Magnuson stated that could be done Councllmember Rhelnberger moved to proceed with Option 4 Motion failed for lack of second City Administrator Kriesel expressed his dissatisfaction at the architect's performance on the estimation of bids and that the bids to not Include all of the work . He also stated that the estimate Included the salUsand bUilding, but that the bid did not. He also expressed dissatisfaction on the architectural fee being based on the bid amount He recommended that Council refer the matter back to staff for further diSCUSSIon Mr. Barnum stated that he IS not Interested In increasing the architectural fee He also stated that Sala would come to an adjustment so that the Increase In the cost of the bUilding was not increasing Sala's fee City Administrator Kriesel also stated that the City of Hugo was successful getting legislature passed allOWing them to not have to pay sales tax for their faCIlity It may be something to look Into Motion by Councllmember Rheinberger, seconded by Councllmember Milbrandt to table the Public Works faCIlity Issue to the October 16, 2001 meeting. Allin favor Councllmember Milbrandt asked about the grass In Lowell Park Public Works Director Eckles stated there IS grass under the mulch Acting Mayor Bealka recessed the meeting at 5 50 P m . 4 , City Council Meeting No 01-21 October 2, 2001 RECESSED MEETING . The meeting was called to order by Mayor Kimble at 7 00 P m 7:00 P.M. Present Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Absent None Also Present City Administrator Kriesel City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Community Development Director Russell City Clerk Ward Press Julie Kink APPROVAL OF MINUTES Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt approving the minutes with the correction In the motion regarding the tabling of the request for 15 Units of scatted site low/moderate Income hOUSing Units to read "Motion by Councllmember Rhelnberger to table this Issue Motion failed for lack of second." Allin favor PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS . MeritOriOus Service Commendation - Officer Carla Cincotta & Semeant Todd Blorkman Mayor Kimble and Police Chief Larry Dauffenbach presented Officer Carla Cincotta and Sergeant Todd Bjorkman a Mentorlous Service Commendation for their profeSSionalism, cooperation, dedication and training which assisted In the saving of the lives of people Involved In a multi-vehicle accident on Sunday, May 13, 2001 Proclamation - Fire Prevention Week - October 7-13.2001 Mayor Kimble presented Rob Zoller, Stillwater Fire Department, with a proclamation declanng the week of October 7-13,2001 as Fire Prevention Week and thanked Mr. Zoller and the Stillwater Fire Department for their dedication to the community Proclamation - Robert Thompson Dav - October 7.2001 Mayor KImble presented Robert Thompson of Thompson Hardware with a proclamation declanng the Sunday, October 7, 2001 as Robert Thompson Day and thanked Mr Thompson for his Involvement, service and dedIcation to the community . 5 ~ City Council Meeting No 01-21 October 2,2001 'i CONSENT AGENDA Motion by Councllmember Bealka, seconded by Council member Rhelnberger approving the consent agenda Allin favor . Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Resolution 2001-192, Directing Payment of Bills Resolution 2001-193, Approving annual contract with SafeAssure Consultants, Inc for safety consultation and training Request to install the metal roof on Pioneer Park Band Shell Request to Install cement slabs around piCniC shelters at Pioneer Park Resolution 2001-194, Approving Minnesota Premises Permit For Gambling For Elks Lodge 179 At Cutter's Pub And Grub, 112 North Main, Stillwater, MN ConSideration of Assistant City Engineer ClaSSification Resolution 2001-195, Approval of amendments to Personnel Policy Approval of Gambling Permit - St Croix Valley ReligiOUS Ed Program - November 9,2001 PUBLIC HEARINGS Case No ZAM/00-09 ThiS is the date and time for the public heanna to conSider a reauest from David Bernard BUilders for a ZOnlna Map Amendment rezonlna 65.000 sauare feet of . land from Cottaae Residential. CR to Townhouse Residential. TH located in the Llbertv Development east of CR 15 and south of CR 12 Community Development DIrector Russell reviewed the request from David Bernard BUilders for a ZOning Map Amendment He stated that the Planning Commission approved the rezoning in December 2000 and the JOint Board approval In January 2001, but because of some issues With off-Site drainage the request for CounCil approval was delayed The off-SIte drainage Issues have been resolved and recommended the approval. Mayor Kimble opened the public heanng There were no public comments Mayor Kimble closed the public heanng Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka to have a second reading of an ordinance for a ZOning Map Amendment rezoning 65,000 square feet of land from Cottage ReSidential, CR to Townhouse ReSidential, TH located In the Liberty Development east of CR 15 and south of CR 12 Allin favor Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays' None . 6 r . . . City Council Meeting No 01-21 October 2, 2001 Case No PUD/00-85 This IS the date and time for the public to consider a request from DaVid Bernard BUilders for a Final Planned Unit Development for a 51-Unit condominium develoPInO on 10 acres of land located In the Liberty Development east of CR 15 and south of CR 12 Community Development Director Russell reviewed the final Planned Unit Development for a 51-Unit condominium request by DaVid Bernard BUilders He stated that the Planned Unit Development was presented to Council last winter when the Issue of pnvate streets In thiS development was discussed Councllmember Milbrandt asked If the developer has Incorporated language Into documents to let prospective buyers of the property know that It IS the responsibility of the property owners to maintain the pnvate streets Mr J Michael Noonan representing DaVid Bernard BUilders stated that they have worked with the City Attorney on specific language to be Incorporated In documents to Insure proper notification to homeowner's and to show responSibilities of the homeowner's association Mayor Kimble opened the public heanng There were no public comments Mayor Kimble closed the public heanng Motion by Councllmember Rhelnberger, seconded by Counctlmember Bealka adopting Resolution 2001-196, approving the final planned Unit development for a 15 lot, 51- condominium Unit townhouse style development Allin favor Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None Case No SUB/00-86 ThiS IS the date and time for the public to conSider a request from DaVid Bernard BUilders for a final plat approval for a 15 lot. 51-condominium Unit subdiVISion located east of CR 15 and south of CR 12 Community Development Director Russell reviewed the final plat approval for the15 lot, 51-condominium Unit subdiVIsion located east of CR 15 and south of CR 12 He stated that the final plat IS consistent With the preliminary plat for the Liberty project and recommended approval Mayor Kimble opened the public heanng. There were no public comments Mayor Kimble closed the public heanng 7 .. City Council Meeting No 01-21 October 2,2001 Motion by Councllmember Rhelnberger, seconded by Councilmember Milbrandt adopting Resolution 2001-197, approving final plattor a 15 lot, 51-condominium Unit subdivIsion located east of CR 15 and south of CR 12 Allin favor . Ayes Councllmembers Bealka, Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays None OLD BUSINESS Reauest for 15 Units of scattered site low/moderate Income housln'" Units Mayor Kimble stated that this Issue was tabled at a prevIous meeting He stated that he had sent a letter dunng the partiCipation on the Met Council's Mayor's Affordable HOUSing Task Force Mayor Kimble stated at this time he has received phone calls for and against this Issue because there are other options available so he felt there was no reason to proceed Motion by Councllmember Bealka, seconded by Councllmember Milbrandt to table the request for scattered site low/moderate Income hOUSing Units Indefinitely Allin favor NEW BUSINESS Reauest from Downtown Parkina Commission for Main Street parkin'" study Community Development Director Russell stated that the Downtown Parking Commission would like to investigate the pOSSible extension of parking south along Main Street from the South Main Street Parking Lot to the Oasis Restaurant . Mr Mike Schumann, Traditions and member of the Downtown Parking Commission, stated that In order to evaluate MnlDOT standards In relation to eXisting conditions a proposal has been received by SEH to prOVide a study that would determine If It IS feasible for the extra parking He also stated that the cost for the study would be $4,500 Councllmember Zoller asked if funding for thiS study could be taken out of the parking program funds City Administrator Kriesel stated that the parking program funds could be used to pay for thiS study Motion by Council member Rhelnberger, seconded by Councllmember Milbrandt adopting Resolution 2001-198, approving proposal from Short, Elliott and Hendrickson for the preparation of a Main Street parking study Ayes Councllmembers Milbrandt, Rhelnberger, Zoller and Mayor Kimble Nays Councllmember Bealka . 8 . . . City Council Meeting No 01-21 October 2, 2001 Reauest from Downtown Parklna Commission for Trunk Hiahwav 36 alternative Slanina Mayor Kimble reviewed the request from the Downtown Parking CommIssion for alternative Trunk Highway 36 slgnage to downtown Stillwater He also stated that the City has some credits from Mn/DOT for the snowplowlng of Main Street and may be a resource for the slgnage Mr MIke Schumann reviewed the sign locations and costs of the signs Councllmember Zoller felt It was a great Idea Motion by Councllmember Rhelnberger, seconded by Councllmember Milbrandt approving the expendIture for Trunk Highway 36 Alternative Signing All In favor Jake Jones of Ms Ferguson's American Government Class, asked how many signs will be used, the cost, and where would they be located Mayor Kimble stated that there would be four signs at a cost of $2,861 00 He stated the extra sign would be located at County Road 12/15, Manning (CR 15) and Highway 96, Manning (CR 15) and Highway 36, and Highway 95/96 Approval of Deed Restriction for Mrvtle Street Dump Public Works Director Eckles updated members on the Volunteer Investigation Cleanup Program and reviewed the proposed deed restriction for the Myrtle Street Dump He stated that the deed restriction would allow the City to continue use of the dumpslte for snow storage and storage of street sweepings, but that If the City Wished to change the use of the property It would be necessary for the City to receive written approval from the Metropolitan Pollution Control Agency He also stated that receiving a closure letter from the MPA removes the dumpslte from the superfund cleanup list and eliminates potential liability by the City Councllmember Zoller asked If the liability would then be the MCPA Mr Eckles stated that the MCPA would be responsible In the future If any liability was found on the property Motion by Councllmember Rhelnberger, seconded by Councllmember Bealka adopting Resolution 2001-199, approving Deed Restriction for the Myrtle Street Dump All in favor Ayes. Councllmembers Milbrandt, Rheinberger, Zoller and Mayor KImble Nays Councllmember Bealka Award of Contract for Public Works FaCIlity ThiS Item was tabled at the 4.30 meeting until the October 16, 2001 meeting 9 City Council Meeting No 01-21 October 2, 2001 COMMUNICATIONS/REQUESTS Receipt of Letter on Bndae Issue - Jeanne Anderson . Council received the letter from Jeanne Anderson on the bndge Issue MembershiP on Browns Creek Watershed Dlstnct City Administrator Knesel stated that the Minnesota Court of Appeals reversed the Board of Water and SOil Resources order to enlarge the Brown's Creek Watershed Dlstnct and the appointment of Ron Nelson IS invalid because he does not live In the Brown's Creek Watershed District, therefore can not serve on the board He also stated that the deadline for applications IS October 31,2001 Motion by Councllmember Rheinberger, seconded by Councllmember Milbrandt directing staff to contact qualified Individuals to serve on the Brown's Creek Watershed District for recommendation at the October 16,2001 meeting STAFF REPORTS (continued) Fire Chief Kallestad reminded Council of the Fire Prevention Open House on Saturday, October 13, 2001 from 1000 a m to 1 00 P m. and the Annual Fish Fry to be held on Fnday, October 19, 2001 City Administrator Knesel stated that a letter would be sent to Governor McCallum . thanking him for working With Governor Ventura on resolVing the bndge issue ADJOURNMENT Motion by Councllmember Rheinberger, seconded by Councllmember Bealka to adjourn the meeting at 8 03 P m Allin favor Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk Resolution 2001-192, directing Payment of Bills Resolution 2001-193, approving annual contract With SafeAssure Consultants, Inc for safety consultation and training Resolution 2001-194, approving Minnesota Premises Permit For Gambling For Elks Lodge 179 At Cutter's Pub And Grub, 112 North Main, Stillwater, MN Resolution 2001-195, approval of amendments to Personnel Policy Resolution 2001-196, approving the final planned Unit developmentfor a 15 lot, 51- . condominium Unit townhouse style development 10 , . . . City Council Meeting No 01-21 October 2,2001 Resolution 2001-197, approving final plat for a 15 lot, 51-condominium Unit subdivIsion located east of CR 15 and south of CR 12 Resolution 2001-198, approving proposal from Short, Elliott and Hendrickson for the preparation of a Main Street parking study Resolution 2001-199, approving Deed Restriction for the Myrtle Street Dump Allin favor 11 CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-22 October 9, 2001 SPECIAL MEETING .he meeting was called to order by Acting Mayor Zoller at 4 50 P m 4:30 P.M. Present Councllmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble (arnved at 5 05 pm) Absent Councllmember Bealka Also Present City Administrator Kriesel (during candidate selection) Director of Administration Kadln (dunng benefit diScussion) City Clerk Ward Other James Bnmeyer, Bnmeyer Group Candidate Selection for CltV Administrator Mr James Bnmeyer stated that candidate's names are not public until selection IS made so Council numbered the candidates one through ten He then reviewed the candidates' summanes with Council Mr Bnmeyer reviewed the compensation package Issues/options for the employment offer for the City Administrator candidate and asked Council to think about these Issues Mr Bnmeyer suggested that Councllmember Rhelnberger interview candidates either by phone or In person before he leaves on vacation He stated that he felt It was Important . Councllmember Milbrandt stated that the applicants need to interview us as well Mr Bnmeyer suggested that Council Include the car allowance and a three-week vacation as part of the package Director of Administration Kadln explained the sick leave and severance pay policy Motion by Councllmember Milbrandt, seconded by Council member Rhelnberger authonzlng Mr Bnmeyer to contact candidates 3, 4, 5, 7 and 9 for interviews, selected candidate 10 as an alternate candidate Allin favor Motion by Council member Milbrandt, seconded by Council member Rhelnberger to adjourn the meeting at 6 15 P m Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk . City 06 g tiQQwate/l, uU inne~ota cP /locQamation WHEREAS, Manufactunng technology has the second largest total payroll of any busmess sectIon In MInnesota. ProvIdmg $19 bIlhon In 1999 wages, and WHEREAS, Manufactunng technology produces $31.3 bilhon for the state economy and is the thIrd largest smgle share (18.1 %) of our gross state product, and WHEREAS, Manufactunng technology exports brought nearly $10.2 bIllion Into the Minnesota economy m 2000, and . WHEREAS, Manufactunng technology proVIdes hIgh sktll, hIgh wage Jobs WhICh significantly contnbute to MInnesota's htgh standard ofhVIng and econOImc vItality; and WHEREAS, Manufacturing technology contnbuted nearly $251 rmlhon in corporate income taxes In Minnesota, more than any other business sector, and nearly one-thIrd of total corporate mcome taxes In 1998; NOW, THEREFORE, I, JAY L. KIMBLE, as Mayor of the CIty of StIllwater, Minnesota do hereby proclaIm the month of October 22 through November 23,2001 to be MINNESOTA MANUFACTURING & TECHNOLOGY MONTH IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the CIty of StIllwater, Minnesota to be affixed thIS 16th day of October 2001. vUo.YO/l .. , LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2001-200 . Ace Hardware Hardware 245 03 Action Rental Equipment rental 165 08 Allen, Bradley Seminar expense 22021 All Safe Fire & Security Equipment supplies 6774 Aspen Mills Uniforms 2750 AT&T Telephone 16484 AT & T Broadband Cable 2544 Board of Water Commissioner Equipment repair 162 45 Boyer Truck Vehicle maintenance 1130 Buberl Black Dirt Topsoil 14378 Buberl, Larry Sept Animal transport 13500 Car Quest Vehicle maintenance 337 73 Central Landscaping, Inc ProfeSSional services 11,91880 Chaves, Nick Cell Phone 2190 Coca Cola Concession supplies 1,625 95 Community Volunteer Service 2001 Allocations 3,300 00 Computype Waybills 540 66 Cougar Sports Concession supplies 1818 Courier News SubSCriptions 5600 County Messenger Publications 7039 CountrySide Repairs Vehicle maintenance 1,47874 Cub Fire Prevention week supplies 155 05 Cy's Uniforms 181 69 DAC Industries Maintenance supplies 173 28 . Edward Don Maintenance supplies 391 48 Exchange Outlook SubSCriptions 1995 Fire Instructors Association of MN Education 7881 First Line Beverage Concession supplies 3946 Fredkove Construction Co Display sign 8700 Freestyle Photographic Supplies General supplies 14999 G&K BUilding maintenance 2,837 52 GoodWill Sept ADC expense 343 00 Grand PriX Vending Concession supplies 8400 Hardwood Creek Lumber Maintenance supplies 204 66 Healthcomp Evaluation ProfeSSional services 5400 HI-Tech Dasher Boards maintenance 1,365 60 IPMA Membership 14500 Jansens Cleaning Service Contractual 275 00 JH Larson BUilding maintenance 8888 Johnny's TV Minor equipment 391 39 Kadln, Chantel! Seminar expense, PC equipment 669 17 Kath Fuel 011 Maintenance supplies 6730 Kiplinger Letter SubSCriptions 3800 Kissell Construction Refund bUilding permit 11860 Liberty Homeowners Association Park refund 10000 Lind, Gladys Land purchase agreement 927 00 Little Falls Machine Inc Equipment repair 205 15 Lynn Peavey Company Equipment maintenance 8065 . EXHIBIT" A" TO RESOLUTION #2001-200 MacQueen Magnuson Law Firm Maple Island Maximum Solutions Met Life Dental Menards Metropolitan Council MN State Treasurer MTI Nelcom NFPA North Star Turf Northern TraffiC Supply Northwestern Tire Co On Site Sanitation Parts Associates PC Magazine Pod's Tire & Wheel Porta Pot Sanitation Public Safety EqUipment QUill Rogness, Kathy Ross Industries Safe Assure Consultants St CroIx Boat and Packet St CroIx Office St CroIx Outfitters Secure Benefits Sensible Land Use Space Mobile & Modular Sprint Stillwater Amoco SECOM Stillwater Gazette Stillwater Motors Stillwater Towing Stork TWin City Testing Stripe a Lot Sweeney Brothers Tachney Roofing & Siding T A Schlfsky & Sons T eletronlx Treadway Graphics United Rentals Verlzon Viking Office supplies Vopak Waste Management World Walleye Assoc Page 2 Maintenance supplies ProfeSSional services Maintenance supplies Annual Service Insurance Maintenance supplies Nov 2001 usage 3rd qtr surcharge report Equipment maintenance New Federal Signal Posters, Brochures Topsoil Signs Equipment repair Rental EqUipment maintenance SubSCriptions Vehicle maintenance Monthly rental Equipment maintenance Office supplies Seminar expense Fire Education Education Sept Arena Billing, Flower beds Office supplies Uniforms Monthly fees Seminar Monthly rental Cell Phone Fuel Equipment supplies Publications Equipment maintenance Vehicle maintenance ProfeSSional services Contractual services Equipment maintenance Permit refund Street maintenance Phone repair Office supplies EqUipment rental Cell Phone Office supplies Equipment maintenance Contractual services Park refund II- , 1,37413 8,10833 394 94 125 00 5974 590 113,18560 5,544 02 9722 20,018 12 437 95 31524 105 85 316 10 362 60 5677 2500 5333 755 85 365 00 250 98 4091 499 66 6,13000 25,15604 655 42 4800 11800 3000 135 00 4728 6,71944 455 57 212 13 10217 250 28 3,648 25 1,550 00 82215 4120 1,75611 1,54766 380 23 966 50 309 52 121 31 1,64138 143 13 250 00 . . . .. EXHIBIT" A" TO RESOLUTION #2001-200 Page 3 . Yocum 011 Fuel 266 19 Zee Medical supplies First aid supplies 16119 ADDENDUM TO BILLS Applied Images Mlscellanous - Police 1145 Amencan Payroll Association Membership 19000 Best Impressions Open House- Fire 51913 Board of Water Commissioners 3rd QtrWAC 57,86550 Carquest Vehicle maintenance 507 04 Cub Foods Open House- Fire 7870 Danko General Supplies 1140 Dynamed Open House- Fire 11896 Glaser, Stuart Mileage 5382 G&K Services Uniforms - John Buckley 11 79 Honeywell Pnson maintenance 405 23 Insight Software 868 99 LJ Schuster Office supplies 433 11 Maple Island Hardward Mlscellanous - Police 2466 Met Council September SAC report 31,89384 MN Dept of Commerce Unclaimed property 2500 MN Dept of Economic Secunty Unemployment Insurance 5,829 28 QUill Office supplies 19900 Qwest Telephone 1,371 83 Reliable Office Products Office supplies 3666 . St CroIx Office Office supplies 465 09 Stillwater Sunnse Rotary Club Membership 125 00 Stork TWin City Testing Professional services 3,648 25 Tacheny Roofing & Siding Permit refund 4120 Viking Office Office supplies 244 Wells Fargo PaYing Agent Fee 375 00 Workwell Occupational Health Services Lyme Vaccine - Klayton Eckles 8100 Xcel Utilities 16,73877 Zee Medical First aid supplies 161 19 Zell Plumbing BUilding maintenance 182 60 TOTAL 358,446 67 Adopted by the City Council thiS 16th day of Oct, 2001 . " =5 . Stillwater Elks Lodge No. 179. B P.D.E. Telephone (612) 439-5276 279 East Myrtle Stillwater, Mmnesota 55082 Mr N~Ie- KneSEN CIty of Stillwater 216 North Fourth Street StlHwater, MN 55082 Dear Sir, October 5th, 2001 . Once again on behalf of the Stillwater Elk's lodge #179, I ask permisSIon to use the tenms courts at lily Lake to sell Chnstmas trees This IS our 15th year of offenng trees to the Stillwater commumty and again we will use thIS prOJSd to provide approximately 35 trees to needy famlhes In our area As In the past, we Will clean up after ourselves and leave the courts In excellent shape We expect to continue to help the CItizens of the Stillwater area once again thiS year With contnbutions to Scouting, the CIty parks, United Way, the varfOUS research foundations, Hoop Shoot and Soccer competition, etc, etc '- ~~- ~~~ (p-iUL T~~) · PJ1~ I thank you and the CIty of Stillwater for your support. Fraternally, r Edward F. DeIss Chalrl Trustees State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Check # LG214PPR Pnnted 7n.7fl.OOI .icense NumberB-00903-002 EffectIve Date 2/112000 Expll'ation Date 1/3112002 Name of OrganIzatIon" American Legion Post 48 Stillwater Gambling Premises Information Name of the establishment where gambling will be conducted American Legion Post 48 103 S 3rd Stillwater, MN 55082 County Washington Note Our records show the premISes IS located Wlthm the cIty mnlts Lessor Information Note Our records mdtcate that the organJ2atJOn owns thiS premises . Bingo Activity Our records mdicate that Bmgo IS not conducted on these premIses Storage Information Bank Information Firstar Box 198 Stillwater, MN 55082 GamblIng Bank Account Number: 5126577 On the lmes provided below bst the name, address and tttle of at least two persons authonzed to sign checks and make deposits and withdrawals for the gamblmg account 1l1e orgarnzatJOn's treasurer may not handle gamblmg fimds. Name Address City, State, Zip Code Stillwater, MN 55082 Title Barry Sktba 13757 Greenwood Tr N Sttllwater, MN 55082 Bradley Alan Meinke 417 Pme Tree Tr . (Be sure to complete the reverse SIde of this applIcatIon) This fonn will be made available JD alternative fonnat (Ie large prJDt, bnulle) upon request Page 1 of2 (ContJDued on Back) Acknowledgment Page 2 of2 Gambling Site Authonzatton I hereby consent that local law enforcement officers, the board or agents of the board, or the comrrusslOner of revenue or pubhc safety or agents of the comrrusslOners, may enter the prenuses to enforce the law Bank Records Information The board IS authorIZed to mspect the bank records of the gambhng account whenever necessary to fulfi II requIrements of current gambhng rules and law Orgamzatton License AuthonzatJOn I hereby authonze the Gamblmg Control Board to moody the class of organIZatIOn hcense to be conSistent with the class of pennlt being apphed for Oath I declare that I I have read thiS apphcatlon and all mfonnahon submitted to the board IS true, accurate, and complete, 7 2 all other reqUired mfonnabon has been fully disclosed, 3 I am the cluefexecutJve officer of the orgamzatJon, 4 I assume full responSibility for the fall" and lawful operatJon of all activities to be conducted, 5 I will familiarize myself With the laws of Mmnesota govemmg lawful gamblmg and rules of the board and agree, Ifhcensed, to abide by those laws and rules, Includmg amendments to them, 6 any changes In apphcatJon mfonnatlon will be submitted to the board and local unit of government wlthm ten days of the change, and I understand that fllllure to proVide required mfonnatJon or provldmg false or rrusleadmg InfonnatJon may resuh m the demal or revocation ofthe hcense ~(J~ Signature of the chIef executive ofJJcer (DeSignee may not sign) . /PDtth/ Date' l '.~~ l" I~: ,.' " ;.t l~"::. .' ...', . ~~):.;< ~~..., ~ .). ";~1 On beh alf of the City, I hereby acknowledge thIS apphcatJon for lawful gamblmg activity at the prenuses located wlthm the CIty'S junsdlctlOn, and that a resolubon specifically approvmg or denymg the apphcatJon Will be forwarded to the applylOg organization ~nt nameofcJty tgnature of City personnel receIVing apphcatlon ~tJe / / Date ~", '~~::'''~'' '.':~'; ),'~ ",:-' "", ::" :'~',."~"::';' ~:'~~' ",~,' , ._"!:' .~:'~ ,', d_ " " For the townshIP On behalf of the tOwnship, I acknoWledge that the orgamzatJon IS applYing to conduct lawful gambhng actJvJty Wlthm the township hlmts Prmt name oftoWIIShlp A township has no statutory authonty to approve or deny an apphcatlon (Mmn Stat sec 349213, subd 2) . Signature oftownslup offiCIal receIVing apphcatJon / / Title Date For the CO\D1tv On behalf of the county, I hereby acknowledge thts applicatIOn for lawful gambling actIVity at Prmt name of CO\D1ty the premISes located Within the county's junsdlctlOn, and that a resolution specifically approving or denymg the applicatIOn will be forwarded 10 the applymg orgalllzatlon Signature of county personnel receIVmg apphcatJon The mfonnatlOO requested on tlus fonn (and any attachments) will be used by the Gamblmg Control Board (Board) to detennme your qualifications to be Involved m lawful gamblmg actIVltJeS m Mmnesota, and 10 assist the Board In conducting a background Investtgatlon of you You have the nght 10 refuse 10 supply the mformatlOn requested, howeva', If yo.u refuse 10 supply thiS mfonnifWl, the ~alJi'8ll'YJIot be able 10 detenmne;,our quakficatJons.and, as a consequen~~n;.fqsC;.tQJ ~s)le you a hcense I~you supply the mfonnatlOD requested, the Board Will be able to process your apphcatlOn Title Your name and address will be pubhc mformatlOn when received by the Board All the other mfonnatJon that you proVtde will be pnvate data about you \D1tll the Board ISSues your hcense When the Board tssues your license, all of the mfonnatlOn that you have proVided 10 the Board m the process of applymg for your lu:ense Will become pubhc If the Board does not tssue }OU a bcense, all the mfonnatlon you have proVIded m the process ofapplymg for a hcense remlllns pnvate, With the exception of your name and address whIch wJlI remllln public Pnvate data about you are aVlIIlable only 10 / / Date Board whose work asSJgmnent requlleS that they have access 10 the mfonnatlOn; the Mmnesota Department of PublJc Safety, the Mmnesota Attorney General, the Mmnesota CommISsIOners of AdrrumstratlOn, Fmance, and Revenue, the Mumesota LegislatIVe AudItOr, nabonal and mtematlOnal gamblmg regulatory agenCIes, anyone pursuant 10 court order; other mdIVlduals and agenCIes that are specifically authonzed by state or federal law 10 have access 10 the mformatlOn. mdIVlduals and agenCIes for which law or . '-...- ..' .. LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2001-200 . . Ace Hardware Action Rental Allen, Bradley All Safe FIre & Secunty Aspen Mills AT&T AT & T Broadband Board of Water Commissioner Boyer Truck Buberl Black Dirt Buberl, Larry Car Quest Central Landscaping, Inc Chaves, Nick Coca Cola Commumty Volunteer Service Computype Cougar Sports Couner News County Messenger Countryside Repairs Cub Cy's DAC Industnes Edward Don Exchange Outlook Fire Instructors ASSociation of MN FIrst Line Beverage Fredkove Construction Co Freestyle Photographic Supplies G&K Goodwill Grand Pnx Vending Hardwood Creek Lumber Healthcomp Evaluation HI-Tech IPMA Jansens Cleamng Service JH Larson Johnny's TV Kadln, Chantell Kath Fuel 011 Kiplinger Letter Kissell Construction Liberty Homeowners Association Lind, Gladys LIttle Falls MachIne Inc Lynn Peavey Company . Hardware Equipment rental Seminar expense EqUIpment supplies Umforms Telephone Cable Equipment repair Vehicle maintenance TopsOIl Sept Ammal transport Vehicle maintenance ProfeSSional services Cell Phone Concession supplies 2001 Allocations Waybills Concession supplies Subscnptlons Publications Vehicle maintenance Fire Prevention week supplies Umforms Maintenance supplies Maintenance supplies Subscnptlons Education Concession supplies Hang sesquensentlal sign General supplies BUIlding maintenance Sept ADC expense Concession supplies Maintenance supplies ProfeSSional services Dasher Boards maintenance Membership Contractual Building maintenance Minor eqUIpment Seminar expense, PC equipment Maintenance supplies Subscnptlons Refund bUilding permit Park refund Land purchase agreement EqUIpment repair EqUIpment maintenance 245 03 165 08 22021 6774 2750 164 84 2544 162 45 11 30 14378 13500 337 73 11,91880 2190 1,625 95 3,300 00 540 66 1818 5600 7039 1,47874 155 05 181 69 173 28 391 48 1995 7881 3946 8700 14999 2,837 52 343 00 8400 204 66 5400 1,365 60 14500 275 00 8888 391 39 669 17 6730 3800 11860 10000 927 00 205 15 8065 EXHIBIT" A" TO RESOLUTION #2001-200 MacQueen Magnuson Law Firm Maple Island Maximum Solutions Met Life Dental Menards Metropolitan Council MN State Treasurer MTI Nelcom NFPA North Star Turf Northern Traffic Supply Northwestern Tire Co On Site Samtatlon Parts Associates PC Magazine Pod's Tire & Wheel Porta Pot Samtatron Public Safety Equipment QUill Rogness, Kathy Ross Industnes Safe Assure Consultants St CroIx Boat and Packet St CroiX Office St CroIx Outfitters Secure Benefits Sensible Land Use Space Mobile & Modular Spnnt Stillwater Amoco SECOM Strllwater Gazette Stillwater Motors Stillwater Towing Stork TWin City Testing Stripe a Lot Sweeney Brothers Tachney Roofing & Siding T A Schlfsky & Sons T eletromx Treadway GraphiCS Umted Rentals Venzon Viking Office supplies Vopak Waste Management World Walleye Assoc Page 2 Maintenance supplies ProfeSSional services Maintenance supplies Annual Service Insurance Maintenance supplies Nov 2001 usage 3rd qtr surcharge report Equipment maintenance New Federal Signal Posters, Brochures Topsoil Signs EqUipment repair Rental EqUipment maintenance Subscnptrons Vehicle maintenance Monthly rental EqUipment maintenance Office supplies Seminar expense Fire Education Educatron Sept Arena Billing, Flower beds Office supplies Umforms Monthly fees Seminar Monthly rental Cell Phone Fuel Equipment supplies Publications Equipment maintenance Vehicle maintenance ProfeSSional services Contractual services EqUipment maintenance Permit refund Street maintenance Phone repair Office supplies EqUipment rental Cell Phone Office supplies EqUipment maintenance Contractual services Park refund II' 1,37413 8,10833 394 94 125 00 5974 590 113,185 60 5,544 02 9722 20,01812 43795 31524 105 85 316 10 362 60 5677 2500 5333 75585 365 00 250 98 4091 499 66 6,13000 25,15604 655 42 4800 11800 3000 13500 4728 6,71944 455 57 212 13 10217 250 28 3,648 25 1,550 00 82215 4120 1,75611 1,547 66 380 23 966 50 309 52 121 31 1,641 38 143 13 250 00 . . . - EXHIBIT II A" TO RESOLUTION #2001-200 . Yocum 011 Zee Medical supplies . . Adopted by the City Council this 16th day of Oct, 2001 Page 3 Fuel First aid supplies 266 19 161 19 .- . Memo DATE of MEMO: October 12,2001 DATE of MEETING: October 16, 200 I TO: Mayor and CIty Council Chantell Ka~~ DIrector of AdmInIstratIOn FROM: RE: MN State Deferred Compensation Plan . The City has receIved a request to offer the MN State Deferred CompensatIon Plan Deferred CompensatIOn Plan (457Ks) are supplemental retirement plans that employees may voluntanly partIcIpate MN State Statute 352.96, Subd I a requires a polItICal subdivIsion to offer the plan If requested by an employee I have attached the Statute and a legal opinion for your Information. The City currently offers two deferred compensatIOn plans. Nationwide Retirement Solutions, formerly PEBSCO and ICMA-RC There IS only one active participant In the ICMA-RC plan and over 75 that partICIpate In the NationWIde RetIrement Solutions plan. In order to administer benefits efficiently, the City should offer a maxImum of two active deferred compensation plans Because of the small number of employees partIcipating In the ICMA-RC plan, the City Council should consIder establishIng a sunset date for participation. WIth the sunsetting of the ICMA- RC plan, the City could offer another deferred compensation plan. Because of the State Statute, the CIty should offer the MN State Deferred Compensation Plan as the second plan I have included Information on this Plan. Mark Townsend, a representative from NBI/Ochs Services, admInistrators of the Plan, will be at the Council meeting to address any questions you have concerning thIS Plan Recommendation Staff recommends the City CouncIl conSIder adoptIng the attached resolution concernIng Deferred CompensatIon Plans . "L DEFERRED COMPENSATION PLANS . WHEREAS, the CIty has received a request to offer the MN State Deferred Compensation Plan, and WHEREAS, the CIty'S current practIce IS to offer a maximum of two acttve deferred compensatIon plans; and WHEREAS, there IS a lack of partIcIpation In the ICMA-RC Plan, one of the City's current plans BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, MInnesota that the City shall offer a maximum of two actIve Deferred CompensatIon Plans (457k) to ItS employees at any gIven tIme; and BE IT FURTHER RESOLVED, that as of October 16, 2001 any employee that has been or is a current partiCIpant In the ICMA-RC Plan may contmue to partICipate in the Plan. However, any employee that has not been or is not a current partICIpant In the ICMA-RC Plan may not enroll as a new partICipant; and BE IT FURTHER RESOLVED, that as of January I, 2002, the City shall begin offering the . MN State Deferred Compensation Plan Adopted by the City CouncIl thIs 16th day of October 2001. Jay Kimble, Mayor ATTEST: Diane F Ward, City Clerk . .. y 35295J MJNNESOT<\ STATE RETJREMENT S\'STEM 972 973 . 352.951 APPLICABILITY OF GENERAL LAW. Except as otherwIse provIded, thIS chapter apphes to covered correctional employ- ees, mlhtary affairs personnel covered under sectIon 352 85 and transportation depart- ment pilots covered under sectJon 352 86 History: 1981 c 224 s 60, 1987 c 229 art 6 s 1, 1993 c 307 art 1 s 23 35296 DEFERRED COMPENSATION. SubdivIsIon 1 Entitlement to defer compensation At the request of an offlCer or employee of the state, an officer or employee of a pohtlcal subdIVIsIOn or an employee covered by a retIrement fund In sectIOn 35620, subdivIsion 2 the appoIntmg authonty shall by payroll deductIon defer the payment of part of the compensatIOn of the offIcer or employee The amount to be deferred must be as provided m a wntten agreement between the officer or employee and the emploYIng uOlt The agreement must be In a form specIfIed by the executive director of the Mmnesota state retnement system m such a manner as will quahfy the deferred amount for benefits under federal and state tax laws, rules, and rulmgs Subd la Failure to implement plan. ImplementatIOn of the deferred compensa- tion plan by the emploYIng umt must be completed wlthm 30 days of the request as provIded m subdIVIsion 1 If the employmg umt falls to Implement the deferred compensation plan, the employmg umt may not defer compensatIOn under any eXlstmg or new deferred compensation plan from the date of the request until the date on which the deferred compensation plan provided for m thIs sectIOn IS Implemented The executJve duector of the Mmnesota state retuement system may order any employmg umt that falls to Implement the deferred compensatIOn plan provIded for m thIS section upon a valId request to undertake that Implementallon and may enforce that order m appropnate legal proceedmgs Subd 2 Purchase of shares. The amount of compensation so deferred may be used to purchase (1) shares 10 the Mmnesota supplemental Investment fund estabhshed In sectIon llA 17, (2) sav10g accounts 10 federally Insured fInancIal InstItutionS, (3) hfe Insurance contracts, fIXed annUIty and van able annUIty contracts from compames that are subject to regulatIOn by the commISSIOner of commerce, (4) investment optIons from open-end mvestment compames registered under the federal Investment Company Act of 1940, Umted States Code, title 15, sectIons 80a-1 to 80a-64; (5) mvestment optIons from a firm that IS a regIstered Investment advisor under the Investment AdvIsors Act of 1940, Umted States Code, tJtle 15, section 80b-l to 80b-21, (6) mvestment optIons of a bank as defined 10 Umted States Code, tJtle 15, section 80b-2, subsectIon (a), paragraph (2), or a bank holding company as defmed In the Bank Holding Company Act of 1956, Umted States Code, title 12, sectIon 1841, subsection (a), paragraph (1), or (7) a combmatJon of clause (1), (2), (3), (4), (5), or (6), as prOVIded by the plan as speCIfIed by the partiCIpant All amounts contnbuted to the deferred compensatJon plan and all earmngs on those amounts wIll be held for the exclUSIve benefIt of the plan participants and beneficIaries These amounts wIll be held In trust, 10 custodial accounts, or m quahfymg annUity contracts as reqUJred by federal law and 10 accordance With sectIOn 356A 06, SUbdIVISion 1 This subdIVISIOn does not authorize an employer contnbutlOn, except as authonzed in sectIon 35624, subdIVISIon 1, paragraph (a), clause (5) The state, polItical subdIVISIOn, or other employmg umt IS not responsible for any loss that may result from mvestment of the deferred compensatIon Sub, tered by of dnect. must be IOvestme (4), (5), , II m soh, options L occur at ] budget fo board of I review to of all cos state boal Invest men m an unl executive deferred c state empl to Jeopard Sf'Chon AI (3). (4), (: board of If Subd WIth the. procedures plan to pal attnbutablf before JuJ Mmnesota contnbullOI I, 1992 Th state tax h Procedure , under subd Investment Subd ~ speCifIcally speCIfIcally J Subd I aSSignable ( process, eXCf History 208 s 10, 19~ 1987 c 157 s 1989 c 319 a, art 2 s 9,10, J s 1, 1998 c 3~ 352.97 PRIO Sections deferred com History: . 'l 35620 RE nREI\1El'o/T S) ')TEMS, GENERALLY ]268 35620 PlJBLJC PENSION FUND FINANCIAL REPORTING REQUIREMENT. Subdlvl<;lon I Report reqUired. The governing or managmg board or admmlstra- lIve offluab of the public pensIOn and retlfement funds enumerated In subdIVIsion 2 shall annually prepare and file a fmanClaI report followmg the close of each fIscal year ThIS reqUirement shall also apply to any fund which may be a successor to any orgamzatIOn so erwmerated or to any newly formed retlfement fund or aSSOClalIon operatmg under the control or supervISIon of any publIc employee group, governmental Unit or mstltutIOn recelvmg a portIOn of ItS support through legislative appropnatIOns The report shall be prepared under the supervision and at the dIrection of the management of each fund and shall be signed by the presldmg offIcer of the managmg board of the fund and the chief administrative offICIal of the fund Subd 2 C'o\ered public pension funds. ThiS sectIOn applIes to the following public pensIOn pldns (1) State employees retlfement fund (2) Public employees retlfement fund (3) Teachers retuement aSSOCIatIon (4) State patrol retuement fund (5) Mlnneapohs teachers retlfement fund assoclatJon (6) St Paul teachers retuement fund associatIOn (7) Duluth teachers retuement fund aSSOCIatIOn (8) Minneapolis employees retlfement fund (9) University of Mmnesota faculty retlfement plan (10) Umverslty of Mmnesota faculty supplemental retirement plan (11) Judges retlfement fund (12) Any pohce or fueflghter's relief association enumerated In sectJon 6977. subdJVJsIOn la, or 69771, subdivIsion 1 (13) Public employees pohce and fire fund (14) Mmnesota state retlfement system correctIOnal officers retIrement fund. (15) Public employees local government correctIOnal servIce retirement plan Subd 3 Filing requirement. The fInancIal report IS a publIc record. A copy of the report or a synopSIS of the report contammg the informatIon reqUIred by thiS sectIOn shall be dlstnbuted annually to each member of the fund and to the governing body of each governmental subdlVlSIOn of the state which makes employers contnbutlons thereto or m whose behalf taxes are leVIed for the employers' contnbution A Signed copy of the report shall be delIvered to the executive duector of the legIslative commiSSIOn on penSIOns and retlfement and to the legIslatIVe reference hbrary not later than SIX months after the close of each fIScal year Ot one month folloWIng the completJon and delIvery to the retirement fund of the actuanal valuation report of the fund by the actuary retamed by the legIslative commISSIOn on penSIOns and retirement. If applIcable, whichever IS later Subd 4. Contents of financial report. The finanCIal report reqUired by thIS sectIon must contam fmanclal statements and disclosures that mdlcate the fmanclal operations and pOSItIon of the retJrement plan and fund. The report must conform with generally accepted governmental accountmg pnnclples. applIed on a consistent baSIS. The report must be audited The report must mclude. as part of ItS exlublts or footnotes, an actuanal dIsclosure Item based on the actuanal valuatJon calculations prepared by the commlssion-retamed actuary or by the actuary retamed by the retuement fund or plan. If applIcable, accordmg to applIcable actuanal reqUirements enumerated JO section 356215, and speCified m the most recent standards for actuanal work adopted by the legIslatIVe commISSIon on pensions and retuement The accrued assets. the accrued habdltJes, meludIng accrued reserves, and the unfunded actuanal accrued liabIlIty of the fund or plan must be disclosed The disclosure Item must contaJO a declaratIon by , ~ . , I i I '. , I l 1 f 1 1 ~ i f c c a 1286 ]a, as certIfY ransm.t eCh nt eachers on, the supple- rSlty of sunder lUst be If led In tIon by )7 c 241 ~d to In rlllshmg as may (mISSIOn 23 shall ated In for, the me than 3562]5, .ce r public lformlty Ifement ISp1985 V ALUA- Ictuanal ,Ion and actuary, 56 20 to :>ns and lctuanal aluatJon reports nmg or IluatJons lmlSSlon than are f } 1287 REIlREMENT SYSTEMS, GENERALLY 35624 1 i I I speCIfIed In sectIons 356 20 to 356 23 The assumphon!. and basIS of any altematlVe reports and valuatIOns shall be clearly stated In the document HIstory. 1965 c 359 s 4, ]971 c 7 s 7, 1975 c ]92 s 6, ]984 c 655 art ] s 59, 1987 c 259 s 58 35624 SUPPLEMENTAL PENSION OR DEFERRED COMPENSATION PlANS, RESTRICTIONS UPON GOVERNMENT UNITS. SubdIVISIOn 1 RestnctIon; exceptIons. It IS unlawful for a school dlstnct or other governmental subdIVIsIon or state agency to levy taxes for, or contnbute pubhc funds to a supplemental pensIOn or deferred compensatJOn plan that IS establIshed, mamtamed, and operated m addition to a pnmary pensIOn program for the benefIt of the governmental subdIVIsion employees other than (l) to a supplemental penSIOn plan that was established, mamtained, and operated before May 6, 197], (2) to a plan that proVides solely for group health, hOSpital, dIsabIlIty, or death benefits, (3) to the mdlVIdual retIrement account plan establIshed by chapter 354B, ~ (4) to a plan that proVIdes solely for seve.rance pay under sectlOn 46572 to a retlflng or termmatmg employee, (5) for employees other than personnel employed by the state ulllverslty board or the community college board and covered by the board of trustees of the Mmnesota state colleges and UniversItIes supplemental retirement plan under chapter 354C, If proVided for m a personnel pohcy of the publIc employer or m the collectIVe bargaInIng agreement between the publIc employer and the exclUSIVe representatJve of public employees In an appropnate ullIt, In an amount matchmg employee contnbutlOns on a dollar for dollar baSIS, but not to exceed an employer contnbutlon of $2,000 a year per employee, (I) to the state of Mmnesota deferred compensatJon plan under sectIon 35296, or (11) m payment of the applIcable portlOn of the contnbutIOn made to any mvestment eligIble under section 403(b) of the Internal Revenue Code, If the employ- Ing umt has comphed WIth any applIcable penSIOn plan proVISIons of the Internal Revenue Code With respect to the tax-sheltered annUIty program dunng the precedIng calendar year, or (6) for personnel employed by the state umversity board or the commumty college board and not covered by clause (5), to the supplemental retIrement plan under chapter 354C, If proVIded for m a personnel polIcy or In the collectIVe bargammg agreement of the pubhc employer WIth the exclUSIVe representatIve of the covered employees m an appropnate umt, 1D an amount matchmg employee contnbutlOns on a dollar for dollar baSIS, but not to exceed an employer contnbutJon of $2,700 a year for each employee. Subd 1a [Repealed, 2000 c 461 art 13 s 4) Subd 1b Vendor restrictions. A personnel polIcy for unrepresented employees or a collectIVe bargammg agreement or a school board may establIsh lImits on the number of vendors that It wIll utilIze and condItIOns under which the vendors may contact employees both dunng working hours and after workIng hours. Subd lc. State board of investment review. Any insurance company, mutual fund company, or SImIlar company provldmg mvestments eligible under sechon 403(b) of the Internal Revenue Code and ehglble to recewe employer contnbutions under this sectIOn may request the state board of mvestment, m conjunction WIth the department of commerce, to review the financIal standmg of the company, the competItIVeness of Its Investment optIOns and returns, and the level of all charges and fees lffipactmg those returns. The state board of Investment may establIsh a fee for each reVIew The state board of mvestment must mamtaIn and have avaIlable a lIst of all revIewed compames. In reVlewmg compames under thIS sectIOn, the state board of mvestment must not be . . . MAGNUSONLAWFmM SEP 2 8 2001 LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET. SUITE #202. PO Box 438 . STlLLW~TER, MN 55082 TELEPHONE (651) 439-9464. TELECOPIER (651) 439-5641 DAVID T MAGNUSON H. ALAN KANTRUD September 27, 2001 Chantell KadIn Assistant AdmInistrator CIty of Stillwater 214 North 4th Street StIllwater, MN 55082 Re. State Deferred CompensatlOn Plan Dear Chantell I have revIewed Minn Stat ~352 96 whIch provides that any employee of the CIty, upon request, IS entItled to partIcipate In the State of Minnesota Deferred CompensatIOn Plan. The reqUIrement IS mandatory and requires that the CIty Implement the State Deferred CompensatIon Plan withIn thIrty days of a wntten request by an employee. The same Statute provides that, if the request IS not honored, the MInnesota State RetIrement System may reqUIre the CIty to Implement the plan and may "enforce that order In appropriate legal proceedIngs." I do not belIeve we would have any chOIce but to have thIS plan In place once it is requested by one of our employees. Yours very truly, DaVId T. Ma son StIllwater CIty Attorney DTM/jmo . . . MINNESOTA STATE DEFERRED COMPENSATION PLAN Your voyage to ret rement secur ty P LAN HIGHLIGHTS --. ENROLLMENT & The maximum deferral IS all years after January 1, 1979 CONTRIBUTION DETAILS computed based on a DUring those three calendar calendar year of salary years pnor to the year of your -" 1 Who IS eligible You cannot contnbute retirement you can catch up "- to pamclpate? less than $10 per pay period on the deferrals you were -' J."L. - All employees and elected eligible to set OSIde The catch- You can only contribute - offiCials of the State of through payroll deductions up cannot be used If) the year - Minnesota and ,ts political you refire The total deferral ~ SUbdivISions (CitIes, counties, The amount you Specify In cannot exceed $15,(0) for any --- ..~-- tOwnShipS, school dlstncts, your application IS the total taxable year For addIhonal '- -' .' etc) are eligible to amount wrthheld each pay InformatJon, please request the .;: partIcIpate In the Plan period and must be stated 'Catch-Up Rules & ElectJOn In whole dollar Increments Form. brochure 2 How do I enroll' Contact YOUT Customer SeTVICe 5 Are there excepftons 6 Does thiS affect my RepresentatIVe tolHree, to these rules' ref/rement plan or at 1-877-457-MINN (6466). Yes First the maximum SoclOl Secunty benefits? Most employers allow deferralls reduced by any No Retirement and Social enrollment throughout the year amount you contnbute to a Security contributions and and deferrals may begin the tax-deferred annurfy. 403(b), benefits are based on your month follOWIng appIJcafJon or 401(k) plan Income prior to your deferred 3 Who should Second, addrtJonal amounts compensatIon Withholding not pamclpate? can be deferred If you are ThiS program IS meant for Wlfhln three years of the age long-term savings only It you are ellQlble for an should not be considered unreduced penston, and If for short-term needs Do not you have not deferred the partICipate If you cannot IllOXIrTlUm amount allowed for afford to leave Invested money untouched until retlTement or If you do not have other savings set OSJde for emergencIes 4 How much can I conlnbufe under the Plan? You can contnbufe up to 25 percent of your annual taxable compensahon or $8,(0), whIChever IS less 'Taxable compensatJon. IS your gross compensahon mInUs any pre-tax contnbutJons to retirement plans other than . the MNDCP, Section 125 cateterlO plans and the like 9 'PAY~tlT, FEES & SEClJRITY 2 What are the 3 What payout 4 What If I need money 1 When may I start payout? IRS SecfJon 457 regulatrons ophons are available? for an emergency? concerning payout? a Full or partial payouts If you suffer a severe Payouts cannot begIn untrl60 The payout option you select PartIal payouts are unforeseen emergency you days after you separate from IS Irrevocable subject to subsequent can apply to withdraw a servICe WITh your employer payment requirements portion of your account . (!here are no "loon" provISIons You may not "roll over" funds Expenses such as school from your account) from the MNDCP to an I R A b Installment payouts tUition or the purchase of a Payouts are required to start by or another qualified plan penodlc payments for new car or home are not !he hme you reach age 70-1/2 The annual amount of your a speCified amount or conSidered unforeseeable penod of time, where unless you hove not separated payments may not you maintain control of emergencies Examples of from servJCe (payments may substantIally Increase over your Investments emergencies that would be be delayed unf1l Apnl1 time unless due to Investment eligible Include Impending foUoWJng the year you reach performance or calculahon of c Fixed annuity payouts personal bankruptcy. non- age 70-1/2 or rehre) your reqUired minimum guaranteed payments reimbursed medIcal dlstnbutlon amount for a fixed penod or for expenses, dlsoblllty. major You do not need to be 59-1/2 life, available from property loss or other to start your payout Unlike If you are delaying !he start of three InSurance unbudgetable catastrophes some other pension and payout, you Will need to companies The senousness of your deferral programs, MNDCP deslQnote !he mon!h and year Situation IS subject to review payments are not subject that !he payout Will begtn wrthlfl d Minimum required by the Plan Administrator to a 10 percent dlstnbuhon 60 days follOWIng your dlstnbufron life Unforeseeable emergency tax (Federal EXCISe Tax) for separotJon from service, expectancy tables are dlstnbutlons are subject to early wrthdrawals however, you hove a one-hme used to calculate the ordinary Income taxes In certain Circumstances, you ophon to move your payment minimum amount you start date to a later hme need to Withdraw For additional Information. may be eligible to Withdraw each year please request the your account balance In total Your payments are taxable "Emergency WIThdrawal while stili employed. through a as ordinary Income In the For more detailed payout Procedure. brochure -demlrumlS- account year receIVed Information, please request . prOVISion If all of the follOWing the booklet "From Paycheck cntena are met your total to Payout. account balance IS $5,000 or less, no amount has been deferred by you for two years pnor to the date the money IS paid out and you have not preVIOusly taken an In-service demlnlmls dlstnbutlon . 10 5 What happens to my In trust custodial accounts, 1 Intemet Access Make fund to deferred compensation quahfylng annuity contracts You can access your personal fund transfers If I dIe' or other Investment accounts , account Information via the If you die your account authonzed by federal law Internet at Activate 'Rebalancer" balance IS payable to your These accounts are held for hrfp //'#W'II mndcp/oI'J com feature that automatically benefiCiary If you have not the exclUSive benefit of the The web site IS available to maintaInS your Investment . named a benefiCiary. Plan partiCipants and you 24 hours a day, seven percentages payments are made to your benefic lanes days a week · Get Informallon on survIVing spouse or, If none. a (NOTE Account balances are Investment Options lump-sum payment IS made KEEPING IN TOUCH WITH not available on Sundays Fund value, returns to your estate YOUR ACCOUNT between 1 00 AM to 1 00 PM and overviews Central Time due to system It's easy and convenient maintenance and upgrades) · View Payout Opllons 6 What fees are collected to access Information on from my accoun" your MNDCP account You This secure web SIte allows lump sum and The Plan deducts for can be as "hands-on" as you to view your personal partial Withdrawals adminIStrative fees and you'd hke, VIa a secure account InformafJon while Installment payouts Investment fees Both fees telephone and Internet maintaining confidentiality are among the lowest access system that allows You can Fixed annuIties available for deferred you to connect WITh personal · Access Rehrement · View Your Account compensatJon plans Fun account Information dally P1anntng Software disclosure of the fees IS Current balance, allocation publIShed In the "Investment Once you enroll In the and transactIOn actIVIties Calculate an estimate OptIOns At A Glance" Plan, you Will be aSSigned · Change Your Account of how much you Will need quarterly report a Personal Identification to save Administrative fees Will be Number (PIN) WhiCh, along Change allocation and deducted on your quarterly With your SOCial Secunty Investment options for ReView baSIC account statements and are number, Will give you access future contnbutlons Investing pnnclples subject to change to your account 7 Are my MNDCP contrlbuhons subJect to any clOlms from my employer's CredItOrs? No Your MNDCP contributions and earnings are held either 11 . 2 Telephone Access You will also receIVe account · "Investment Ophons At A 3 Add/honal Resources You can also access your confirmatIons venfylng any Glance" -A quarterly · Rehrement Income account uSing a touch tone transfers Confirmations of report disclosing current Planner-Software for phone Call toll-free, account actIVIties prompted and hlstoncal returns on all calculating prOjected 1-877-457-MINN (6466), any via Internet, the automated Investment options Included retirement Income. also hme, day or night (except telephone system or a In the Plan available on the Internet . Sundays. 1 00 AM to 1 00 PM Customer Service · "Rebalancer" -Feature that · Withdrawal Quote System- Central Time, when the Representative Will be mailed system IS being maintained) within one to two bUSiness you can activate on your Prepared Illustrations account, to automatically shOWing payouts extended Once you enter your days of the transaction maintain percentage of for vanous lengths of time Social Security number and SUPPORT RESOURCES total assets allocated to · Plan Presentations- PIN, you Will be entered Into The follOWing Plan resources each Investment optIOn Group and/or IndMdual a 'KeyTalk"@volce response system which allows you to are available to you and · Prospectuses-Descnptlon meetings that can be can be requested of IndiVidual Investment scheduled through your do most of the same things through the Internet optIOns and their history employer WIth your available at the web SIte Plus, you can speak to (www mndcplan com) (available on all funds) MNDCP enroller/educator, or by calling toll-free NBI/Ochs ServICes, Inc a Customer Service J-877-457-MINN (6466) 2 Forms RepresentatIve, · MNDCP Enrollment and Monday through Fnday: J literature payout Forms-Forms for 7 30 AM to 5 00 PM · MNDCP Plan GUlde- enrolling. changing dollar Central TIme .Your Voyage to amounts, deSignating See the back cover of Ref/rement Secuflty,' a beneficlanes and thiS Plan GUide for a booklet descnblng the establishing payouts cllp-out wallet card Plan and Investment options and qUIck reference and Information Information on telephone · "From Paycheck to and Internet access Payout" Booklet- Provides . 3 Quarterly Statements details of Plan payout and Confirmahons options and Information Account statements Will be · Catch-Up Rules and mailed to you four times a Elechon Form- Information year These easy-to-read on the use of the 'catch- statements will gIVe you a up. prOVISion, along with detailed summary of the the form you'll need to dollar amount of contributions elect If made to your Plan each · Emergency Withdrawal quarter; Including the Investment optionS you've Procedure Brochure and selected, your overall WIthdrawal Form- IJlvestment earnings or losses, ExplanatJon of qualtficatJons and the amount and optionS for emergency accumulated to date Withdrawals, along WIth the request form you'll need · Dworce & Deferred Compensation Brochure- Explains the IRS rules on dIVorce as It applies to the MNDCP. along With a sample document . .Wenonoh' - WII1dom Park Foun/oo Winona MN 12 IN v;;i: S T-M'E" N~T '0 P T~f~O N-S. ...-... ~ *- .:..; $.~'" 1- ... Ii-...-!.$,.. r ~:.:: ~~': L _: ~: - -_: ;If:= < ~=:, ~- - - :~;;ti i:~~ .;. : ...,. , -;. ".. -- .i.~ ..~~.(~ :;:h... - I');. ~ --"SeCUll"lty l>'" . i' . 0' ;_3: .. ; " - ,,'f.'I. '" - - ~ .-.. ~--..:..:. ~ .. ~"",-. ) -- - :.,-;--- ---..... f _ ~ I - _.....- ~ ...-----..; -" ~ ......... INVESTMENT OPTIONS The Minnesota State Deferred Compensation Plan offers several Investment options Within each asset class Determine the asset classes In which you want to Invest, establISh your overall asset allocatJon and then choose from the Investment options currently available The MNDCP currently offers the opoons descnbed on pages 20-24 } ;: : .". 1 , ,. ...~ :(~ "'" - j n ~ :t , .,.. , - .. , ' . ~r-~~- !"" ,j::. ~~ Af ~, i '" 'l~~ .. ~ The fund opftons are reVIewed on a regular basis by the State Board of Investment (SBI) and Its staff The SBI may. after careful consideration. replace a manager If deemed necessary For more information on any of these funds or to request a prospectus, please call the tol~free MNDCP hotllne at 1-877-457-MINN (6466) or V1S1f the web site at htfpi/www mndcplo"l COfll . Farm Southeastem MN 19 . MONEY MARKET FUNDS Investments In money market funds are neither Insured nor guaranteed by the Federal Deposit Insurance Corporation or any other governmental agency Although they seek to preserve the value of your Investment at $1 00 per share It IS pOSSible to lose money by Investing In a Money Market account · Supplemental Investment Fund (SIF) Money Market Account (Valued Dally) low The objective of the SIF Money Market Account IS to maintain the value of a participant's onglnallnvestment and earn Interest that IS competltrve With rates avaIlable rn the short-term money markets The account owns short-term secuntles such as high grade commercial paper, banker's acceptances, deposit notes, repurchase agreements and US Treasury bills The average matunty of the entire account IS generally between 30 and 60 days Since the sole source of return for the account IS the Interest Income on the secuntles that It holds, returns will closely track the nse and fall of short-term Interest rates Currently. the account IS managed by State Street Bank and Trust. the organization that manages the cash reserves of retrrement assets under the control of the State Board of Investment The SIF accounts are prOVIded by the Minnesota state Board of Investment as part of ItS Supplemental Investment Fund . NOTE The above graphic IS used to Illustrate potenhal fisk and potenhal reward tor thIS fund . FixeD INTEREST FUNDS . Minnesota Fixed Fund (Valued Dally) low High High The Minnesota Fixed Fund seeks to prOVide safety of pnnclpal Contnbutlons earn an Interest rate that reflects the blending of rates prOVided by Insurance companies Investing assets of the fund Rates are reset quarterly and Will change to reflect Investment conditions Contnbuhons receIVed dunng a quarter Will receive the rate set at the beginning of the quarter The rate declared IS an annual effectIVe rate credited dally Contnbutlons to the FIXed Fund are Invested In the general accounts of Insurance companies retained by the State Board of Investment The assets are Invested pnmarlly In hIgher qualify, Investment grade corporate bonds, mortgage backed secuntles and commercial mortgages NOTE The above graphiC IS used to Illustrate potential nsk and potenhal reward for thiS fund · Supplemental Investment Fund (SIF) Fixed Interest Account (Valued Monthly") low High The objectIVe of the S1F FIXed Interest Account IS to marntaln the value of a parhcrpant's origInal Investment and earn a fixed rate of Interest uSing somewhat longer term securities than typically found In a money market-type account The account Win be Invested In guaranteed Investment contracts (GICs) offered by U S financial rnstrtutrons such as Insurance companres and banks TypICally. the account Will use a blend of GICs with maturlfles of three to five years The Interest rate credited to participants Will change monthly and WIll reflect the Yield available from all Investments In the account for that month The SIF accounts are proVided by the Minnesota State Board of Investment as part of Its Supplemental Investment Fund NOTE The above graphic IS used to tlfusfrate potenftal nsk and potential reward for tfJlS fund . Transactions, such as transfers or Investment of ongoing contflbuhons for monthly valued funds can only be completed at the end of the month 20 BOND FUNDS · Dodge & Cox Income Fund (Valued Dally) Low The objectIVe of this fund IS a high and stable rate of current Income WIth capital apprecIation being a secondary conSideratIOn ThIS portfolIo IS Invested pnmanly In IntermedIate term. Investment-grade quality corporate and mortgage bonds and. to a lesser extent government Issues While the fund Invests pnmanly In the US bond market It may Invest a small POrtion of assets In dollar-denominated foreign securities The duratIon of the portfoho IS kept near that of the bond market as a whole NOTE The above graphIc IS used to Illustrate potentral nsk and potenhal reward for thIS fund · Supplemental Investment Fund (SIF) Bond Market Account (Valued Monthly") HIgh Hi. low The objective of the SIF Bond Market Account IS to earn returns through both Interest Income and capital appreclatJon (Increases In the market value of the assets ,t owns) The account Invests In government ISSUes as well as In higher-qualify corporate bonds and mortgage securmes that have Intermediate to long-term matunhes. usually between three and 20 years The account uses the same pool of external active ,bond managers retaIned by the State Board of Investment to manage other retirement assets WhIle these managers lI1Vest pnmanly In the US bond market some of the managers are authorIZed to Invest a portion of their portfolio In non-U S fixed Income securities. as well The SIF accounts are prOVided by the Minnesota State Board of Investment as part of Its Supplemental Investment Fund NOTE The above graphIc IS used to Illustrate potenhal rISk and potenhal reward for thIS fund . * TransactIons such as transfers or Investment of ongoIng cont"buhons for monthly valued funds can only be completed at the end of the month . 21 BALANCED FUNDS - INVESCO Total Return Fund (Valued Dally) . Low This fund IS designed for Investors who want to Invest In a mix of stocks and bonds In the same fund The fund seeks both capItal appreciation (Increases In the market value of the assets It owns) and current Income (dIVidends from stocks and Interest from bonds) The managers start from a 60 percent stock/40 percent bond asset allocation and adjust the mIX based on the expected nsks/returns of each asset class The fund Invests In mld- to large-cap value stocks and In high qualify bonds wrth the bond portfolio haVing a duration somewhat less than the bond market as a whole NOTE The above graphIC IS used to Illustrate potential nsk and potential reword for thIS fund - Supplemental Investment Fund (SIF) Income Share Account (Valued Monthly") Low . The objective of the SIF Income Share Account IS to earn returns both from capital appreciation (Increases In the market value of the assets rt owns) and current Income (dIvIdends from stock and Interest on bonds) While holdings may vary on a day-to- day basIS, the account Will generally hold 60 percent stocks, 35 percent bonds, and five percent cash Currently, the stock segment of the account IS Indexed to the Wilshire sem, a broad market Index that reflects VIrtually the entire U S stock market The bond segment Includes hIgh qualify corporate and mortgage secuntles, as well as US government ISSues The SIF accounts are provided by the MInnesota State Board of Investment as part of ItS Supplemental Investment Fund NOTE The above graphIC IS used to illustrate potenho/ nsk and potentKJI reword for thiS fund . STOCK INDEX - Vanguard Insttfubonallndex Fund (Valued Dally) High Low Higt ThIS fund attempts to prOVIde Investment results, before fund expenses, that parallel the performance of the Standard & Poor's 500 Composite Stock Pnce Index The fund Invests In an 500 stocks listed In the S&P 500 Index In approximately the same proporhons as they are represented In the Index The managers have tracked the S&P 500'5 performance WIth a high degree of accuracy The fund may use futures and options for temporary purposes, but generally remains fully Invested In common stock This fund has hlstoncally kept expenses among the lowest of all mutual funds NOTE The above graphic IS used to Illustrate potenhal nsk and potenho/ reword for thiS fund - Supplemental Investment Fund (S1f) Common Stock Index Account (Valued Monthly-) High Low High The objective of the S1F Common Stock Index Account IS to generate returns that closely fonow the returns of the U S stock market as a whole Currently. the account IS deSIgned to frack the return potential produced by the Wilshire sem, an Index that contains every publicly traded stock for whICh dally prICes can be obtained Since no attempt IS made to select stocks that wt outperform the market. the account's returns should correspond to the movements of the Index Currently, the account IS managed by Barclays Global Investors, the organIZation that provides stock Index management for a large porhon of retirement assets managed by the State Board of Investment The SIF accounts are proVIded by the Minnesota State Board of Investment as part of Its Supplemental Investment Fund NOTE The above graphIC IS used to Illustrate potenho/ nsk and potenhal reword for thIS fund . Transactions such as transfers, or Investment of ongoing cont"but,ons for monthly valued funds can only be completed at the end of the month 22 ACTIVELY MANAGED STOCKS · Supplementollnvesfment Fund (SIF) Growth Share Account (Lorge Company) (Valued Monthly') low The objectIVe of the SIF Growth Share Account IS to generate high rates of return from capital appreCiation (Increases In the market value of the assets It owns) by Investing In the stock of US compames The account uses a group of external actIVe and semi-paSSive stock managers retained by the State Board of Investment to manage other retirement assets As a result the account encompasses a vanety of Investment styles and approaches The fund therefore will prOVide returns somewhat above or below those of the broad market In any given year The SIF accounts are prOVided by the Minnesota State Board of Investment as part of ItS Supplemental Investment Fund NOTE The above graphIC IS used to Illustrate potential risk and potentIal reword for thIS fund · Janus Twenty (Large Company) (Valued Dally) low The Investment objectIVe of thIS fund IS long-term growth of caprtal from Increases In the market value of the stocks It owns The fund will concentrate ItS Investments In a core position of between 20 to 30 common stocks ThiS non-dIVerSified fund seeks to Invest In companies that the portfolIO manager beheves have strong current financIal posrhons and offer growth potential NOTE The above graphic IS used to Illustrate potentlOl nsk and potenftol reword for thiS fund · T Rowe Price Small Cap (Small Company) (Valued Dally) High low The Investment objective of thIS fund IS the long-term growth of capital The strategy IS to Invest pnmanly In stocks of small- to medium-sized companies that are believed to offer either supenor earnings growth or appear undervalued The fund normally Invests at least 80 percent of assets In eqUities traded In the US over-the-counter market The fund may also Invest up to 10 percent of assets In InternatIOnal ISSUes. includIng ADRs (stocks of non-U S companies traded on the US stock exchange) The manager does not favor making big bets on any particular sector or any particular stock The fund's combinatIon of growth and value stocks offers Investors relatIVely more stable performance compared to other small cap stock funds EqUity secuntles of companies With relatively sma/1 market capitalization may be more volatJIe than secuntles of larger more established companies NOTE The above graphic IS used to Illustrate potential nsk and potenftal reword for thiS fund High * Transactions, such as transfers, or mvestment of ongoing contnbutlOns for monthly valued funds can only be completed at the end of the month 23 . High . INTERNATIONAL FUNDS · Fidelity Diversified Internohonol Fund (Valued Dolly) . v l~~~~~.1.""~ High T-BII's S&P 500 :usseH 2000 The goal of this fund IS capital appreCIation by Investing In securities of companies located outside of the United States While the fund Invests prlmanly In stocks. It may olso Invest In bonds of any quality and secuntles Issued by governments and government agencies Most Investmenfs are made In companies that have a market capitalization of $100 million or more and whIch are located In developed countnes To select the secuntles, the fund utilizes a ngorous computer-alded quantitative analysIs supplemented by relevant economic and regulatory factors The manager rarely Invests In currency to protect the account from exchange fluctuations NOTE The above graphIc IS used to Illustrate potentlaf nsk and potentIal reword for this fund · Supplemental Investment Fund (SIF) International Shore Account (Valued Monthly") . V low ~I" ~" ~ , -- ,- ,- ~l: ~ _.~ -1. High ~..... ... J -., ... ...-~- ~ - -l'I... ., '.- ,--,-,:---?",,- ..,.' T-B""s S&P 500 Russell 2000 The objective of the SIF International Share Account IS to earn high rates of return by Investing In the stock of companies outSIde the United States TYPIcally, a maJonty of the account will be Invested In the four largest International markets (United Kingdom, Japan, Germany and France) Most of the remainder will be Invested In other well-established markets In Canada, Europe and the Pacific region In addition, a portion of the account will be Invested In developing countnes or 'emerging markets. around the world The account uses a pool of external International stock managers retaIned by the State Board of Investment to manage other retirement assets Approximately one half of the POa/1S designed to track the return of 20 markets In the Index of Europe, Australia. and the Far East (EAFE) and thIS portion may be Invested In currency to protect the account from exchange fluctuations The remainder IS allocated to a group of actIVe International stock managers that use a vanety of Investment styles and approaches The SIF accounts are prOVided by the Minnesota State Board of Investment as part of Its Supplemental Investment Fund . N01f The above graphic IS used to tllustrote potenbol fISk and potentrol reword for thts fund Foreign Investments Involve special nsks Including currency fluctuations and political developments SElF-DIRECTED MUTUAL FUND WINDOW ACCOUNT · OphonsPlus (Valued Dally) OphonsPlus. offered through First Trust CorporatIon. IS for the Investor who wants more control and more Investment chOices It allows particIpants to self-dlrect theIr Investments, selecting from over UXlO mutual funds, representJng more than 100 different families Participants may Invest as often as they Wish. With no transaction fees (One low administratIVe fee Will be applied to the account annually) Initial minimum transfer amount IS $5,000, after that. minimum transfer amount IS $Um OptlonsPlus transactions can be made, and account Information accessed, 24 hours dally, vIa a toll-free vOice response system PartIcipants receive one consolidated statement quarterly, monltonng performance of all self-directed Investments For an enrollment kit and/or more InformatIon on the mutual fund OptionS available through OptlonsPlus. you WIll need to call First Trust Corporation dlfectly at 1-800-863-2393 . Transactions such as transfers or Investment of ongoing contnbuhons for monthly valued funds can only be completed at the end of the month 24 TRANSFER PROCEDURES You have considerable flexibility In changing the way your money IS Invested No fees or penalties are charged for the transfers You may move money among options offered by the MNDCP subject to the restnctlons outlined below Transfer funds by calling toll-free. '-877-457-MINN (6466), or through the Internet at www mndcplan com FIXED INTEREST FUNDS PROCEDURES Minnesota Fixed Fund-Two types of transfers are available 1 Up to 20 percent or $ 1 ,000. whIchever IS greater, of your balance In the Minnesota Fixed Fund can be transferred to any other option In the MNDCP once per calendar year 2 Or. you may transfer the entIre balance over a five-year penod You may elect to stop the five-year scheduled transfer at any time You cannot complete both types of transfers In one year The total amount IS based on your accumulatIon value In the Minnesota FIXed Fund option as of the date the request IS received by the record keeper Supplemental Investment Fund (SIF) Fixed Interest Account- All or a porfton of the amount deposited In the Fixed Interest Account may be transferred to any other account In the Supplemental Investment Fund or to any mutual fund option In the MNDCP with two exceptions You may not transfer balances directly to the Money Market Account or the MInnesota FIXed Fund To transfer balances from the FIXed Interest Account to the Money Market Account or the Minnesota Fixed Fund, you must first transfer those balances to one of the other Supplemental Investment Fund accounts or mutual fund opflons for at least three months DAILY VALUED FUNDS PROCEDURES For dally valued funds, a unit value IS calculated every business day. Monday through Fnday. except on holidays on whICh the New York Stock Exchange IS closed Transfer requests between dally valued funds receIVed pnor to 3 00 PM Central TIme on a buSiness day Will be InltlOfed at the close of that bUSiness day Transfer requests between dally valued funds receIVed after 3 00 PM Central TIme on buSiness days, any flme on a non-buSiness day, or on days the market closes early Win be inItiated at the close of the next bUSiness day MONTHLY VALUED FUNDS PROCEDURES For monthly valued funds, a unit value IS calculated monthly on the last buSiness day of the month Transfer requests receIVed any flme dunng the month and before 3 00 PM Central TIme on the last bUSiness day of the month, between monthly valued funds and monthly and dally valued funds, Will be 'pending. until the first bUSiness day of the next month Once the monthly valued fund's share pnce IS received, on the first bUSIness day of the next month, the pending transactions Will begin to process Transfer requests received after 3 00 PM Central Time on the last bUSiness day of the month Will be pendIng until the close of bUSiness on the last bUSiness day of the next month The actual effective date of the transactIon may vary, depending on the Investment option selected Transfer requests from the SIF FIXed Interest Account to the Money Market Account Will not be permitted for at least 90 days SELF-DIRECTED MUTUAL FUND WINDOW ACCOUNT (OphonsPlus) The Initial minimum transfer amount from the MNOCP to OptlonsPlus IS $5,000 After that, the minimum transfer amount from the MNDCP to OptlonsPlus IS $1.000 Note that payroll dedUCTIons may not be Invested dlfectly to the self-dlrected mutual fund Window account For more InformatIon on the mutual fund options available through OptlonsPlus, you will need to call Flfst Trust Corporation directly at 1-800-863-2393 25 . t. M - -;,.! -j .~ - if.... "''* '.~ ,-11 ..'~ -"'1 ..:::. "~ ... C"...., "J!; * : ..~ ~., ".:I t~ ~ ;:i .;'.,~. ':..... '<. .. ~...r -. . . ."': . - :.. " , - \' -i~ s!~ ... ".. "-.. .-:"It'<a ~;~ ..~ ,,1,;:xt , ~"iJt ,~~ 'I~ 1"L ",-", ',< ....~i !r ~~~~ <f--;....~ .'1:j -...\1~ ~... ---fr.' ...oJ..., t ""'...:- -.:. - . . . -.~ ," . The Minnesota State Deferred Compensation Plan . . ".,..... ..n, ... It '" -, ~... ~ "l\li Investment 0 tions Average Annual Returns as of 6/30/2001. Since Fund Admm Variable Investment Options YTD 1 Year 3 Years 5 Years 10 Years Inceptionl OperatlDy Fee3 Expenses T Rowe Pnce Small Cap Stock Fundt4 4.77% 942% 862% 12 17% 15 60% N/A 094% 033% FIdelIty DIversIfied InternatIonal FundtS -9 68% -1467% 659% 11 41% N/A 10 80% I 14% 033% SIF InternatIOnal Share Accountt -13 15% -22 42% -041% 323% N/A 432% 032% 033% Janus Twenty F1mdt -1964% -4.1.41% 428% 17 3.:r'.Ie 1637OA>> 16 18% 086% 033% SIF Growth Share Accountt -5 50% -1560% 186% 1227% 13 76% N/A 026% 033% SIF Common Stock Accountt -6.27% -15.56% 3.370.4 13JIO% 1442% N/A 002% 033% Vanguard InstitutIonal Index Plus Fundt -6 86% -1500% 372% N/A N1A 892% 003% 033% INVESCO Total Retum Fundt 044% 174% -0 46% 768% 1044% 1062% 100% 033% SIF Income Share Accountt -2 30% -5 90010 465% 1097% II 78% N/A 001% 033% Dodge & Cox Income Fundt 502% 12.18% 597% 731% 805% 848% 046% 033% . - SIF B~nd Market Accmmtt 390% 11 59% 6.03% 7.52% 814% N/A 009% 033% - SIF Money Market Account .,6 2.47% 582% 546% 540% 4,g3% N/A 001% 033% Fixed Investment OptJons SIF Fixed Interest Accountt 291% 599% 594% 602% N/A N/A 013% 033% Mmnesota FIxed Fund The 3th Quarter 2001 Net Interest Rate IS 5 90% N/A** 033% aD ~J~' ~.oo . . The average annual and calendar year returns refleCI actual total returns for each fund, net of fund operatmg expenses and admmlstratlve fees Smce Jnceptlon returns are quoted because the fund does not have a ten year hIstory Fund operatmg expenses are deducted by the actual Fund pnor to the calculatIOn of the net asset value (NA V) The admmlstranve fee IS deducted and prorated among mvestment opnons m your account at a rate of 0 0825% per quarter For SIF mvestment opnons, thiS fee only apphes to contnbutlons made after July I, 1992 4 EqUIty secuntles of compames With relatively small market capltahzatlon may be more volatile than secuntles of larger, more estabhshcd compames Foreign Investments Involve special nsks, IDcludmg currency fluctuanons and pohncal developments An IDvestment m the SIF Money Market Account IS not Insured or guaranteed by the Federal DepOSit Insurance Corporation or any other government agency Although the Account seeks to preserve the value of your mvestment at $1 00 per share, It IS poSSible to lose money by mvestmg m the Account .. Fund operatmg expenses have been mcorporated m the net rate calculatJon 98995-01 07/16/01 QuestIons? Call1-877-457-mmn (6466) Page 1 of2 Returns for State of Mmnesota Deferred CompensatIOn Plan Calendar Year" 2000 1999 1998 1997 1996 InceptIon Date OfUnderhmg Fund T Rowe PrIce Small Cap Stock Fundt 1611% 1428% -3 78% 28 39% 20 65% Jun-56 . Fldehty DIversified InternatIonal Fundt -9 26% 50 15% ]401% 13 36% 19 62% Dec-91 SIF IntematlOna] Share Accountt -]458% 3271% ]] 25% 374% 10 00% Sep-94 Janus Twenty Fundt -32 64% 64 36% 72 82% 29 27% 27 44% Apr-85 SIF Growth Share Accountt -II 94% ]948% 23 ] 6% 320]% 21 85% N/A SIF Common Stock Accountt -]0 ]4% 22 96% 22 93% 3] 43% 212]% N/A Vanguard InstItutIona] Index Plus Fundt -9 22% 20 82% 284]% N/A N/A Ju]-97 INVESCO Total Return Fundt -3 97% -168% 13 26% 24 63% ]270% Sep-87 SIF Income Share Accountt -261 13 88% ]694% 22 96% ]42]% N/A Dodge & Cox Income Fundt ]034% -1 14% 772% 964% 328% Jan-89 SIF Bond Market Accountt 11 36% -081% 803% 978% 437% N/A S]F Money Market Account" 628% 494% 532% 530% 513% N/A Self Directed Option Allows you to select from 1,200 mutual funds from over 100 fund f3lmhes through First Trust These seCUrities OptlOnsPlus Self DIrected Account OptIOn 7 are not offered through BenefitsCorp EqulIles. Inc Call First Trust at 1-800-863-2393 for this option The perfonnance data quoted represents past perfonnance and IS not an mdlcatlon of future mvestment results The mvestment return and pnnclpal value of an mvestment will fluctuate so that an mvestor's shares, when redeemed, may be worth more or less than their ongmal cost Although data are gathered from reliable sources, we canDot guarantee completeness aDd accuracy t Mutual Fund Investment Options t Supplemental Investment Funds(SIF)/Valued Monthly 'II Supplemental Investment Funds(SIF)/Valued Dally Grea"t-Wes"t UFE & ANNUITY INSURANCE COMPANY Secuntles, when offered, are offered through BenefitsCorp EqUities, Inc, a wholly owned subSidIary of Great-West LIfe & AnnUItY.. Insurance Company For more mfonnatlon about available mvestment options, mcludmg fees and expenses, you may obtam apphcable prospectuses and/or dISclosure documents from your regIstered representative Read them carefully before mvestmg 7 PartIcIpants choosmg to utlhze the OptlonsPlus Self DIrected Account will be charged an addItional annual admlDlstratlve fee of $50 There are no per-transactl. fees 98995-01 07117/01 QuestIOns? Call1-877-457-minn (6466) Page 2 of2 05/?9/01 1~:10 F_~ 65129i5238 ]SRS . . ------- ... OCHS 141003/003 . . . Agenda Item 5-1 -'" ~-~ .,....... -~,\ \ MSRS OFFICE MEMORANDUM Date: JanuaIy 12,2000 Dave Bergstrom ~ FroD].: To~ MSRS Board of Directors Subj ect: Deferred Compensation Plan to Plan Transfers At the July meeting, we discussed allowing participants to t:ra.nSfer among vendors in govexnmexrtal units which have more than one deferred compensation vendor. Hennepin County originally requested the abiliLy to transfE"r funds among vendors, and since then, others have expressed interest. ~ The Board deferred action at that time, and asked me to bring the issue back at the Janumy 2000 :meeting. Originally, I recommended not allowing transfers.. but ha'Ve Ieconsidered, and I am now recommending that we allowtnmsfers for a trial period of one year:. After the trial period, we can analyze any impact of allowing transfers. If the transfer provisions cause too many problexns, the Board can rescind the transfer authorization prior to the end of the trial period. I recommend, however, that the followic.g stipllla:c.ons be .met before a gov~ent8l unit allows tranSfers: o The govemmental unit will be :required to prepare a comparison of tbe vario'OS vendors 'Which fo.Ily discloses fees, commissions or compensation of agents, rs:tes of retul'I1, mmsfer restrictions within the plan, and other pertinez:rt data [0 allow employees to make informed. decisions. o The portability will be daring an open emollment period whexe all vendors can explain the provisions of their plan. All transfexs will have to be made during a 60 to 90 day period, which YYill avoid continual tnmsfexs throughout the year. Transfers must be allowed both in. and out of the plan. o Restrictions within the plan on fixed iIIte:rest accounts will a.pply to :requestS 'to transfer funds. This win a:void hurting f1md :remms. c Participants -will have to sign. a legal doC11II1=rt 't:bat they accept the risk oiin-vestment losses during the time the assets are out oithe roarket while the money is being tranSferred from one vendor to anothero Minnesota stare Retirement System. 175 W Lafuyette Froma,.ae Road. Sr. Paul, MN 5.5107-142S Telephone: (651) :296-2761, Ton Free (800) 657-5757. Fax: (651) 297-sz;a -. LOCATION:6513100062 RX TIME 10/11 '01 11.33 ~SRS ----...- 141 00.2/003 - , '- OS/29/01 IJ:J9 ~~ 651297S2~8 --. - -- . oellS / :~ MSRS lnte: From: To: Subject: Agenda Item 8 3/23/01 OFFICE MEMORANDUM · March 8, 2001 David Bergstrom <vC!.:J MSRS Beard of Directors EXTENSION OF DEFERRED COMPENSATION PLAN-IO-PLAN TRANSFERS M'.any cities and counties offer several deferred compensation plans in addition to tbe plan we oversee. In JanDaI)' 2000, the MSRS Board authorized that funds could be transferred among the various plans dming open enrollment periods. Prior to 2000, the plan did Dot allow tmnsfeIS in or oU1l. of the plan. The original transfer policy allowed transfers during a year trial period. The rriaI period was established in case signific:mJ money 'W'3S tranSferred out oftbe plan which might affect our coJlection of administrative fees.. Hennepin ComIty. Elk Rivet. and BrooJdyD Park are the only employers who off-ered tbe transfer peri~ and we ended up with a net asset Joss of $4)557789. The chart below shows the number or employees who tmlsfcrred and the total flow of doIJaIS both 1.0 and from the S1aTC of Minnesota Deferred Compensation Plan. . ~ I.Nfkoj' . . . - - . Nt/; of: . . . . . . EnJpll1J7(d ErtI/J.~p!s ~$ .Emp/.a:Yees AlHfJ.Ulft.t1j $ IN IN . QUT QlJT Hennepin County 32 $1.524.139 168 $5.496,528 Elk Rivet 0 0 1 S 21,000 Brooldvn Parle 0 0 1 $ 263,000 . Since the tIlmsfers did not cause any hmn to the :funding of the plan or cause too much administrative disruption, staff recommends that the transfeT policy be continued indefinitely. A copy of the original policy is attacl1ed. Staff recommendazion: The policy aUowing tnmsfers in and out of the Sta.re of Minnesota. Deferred Comp::o.smion Plan is extended indefinitely. Howcver~ the Board resc:rvcs the right to end The ttansfer policy at any time in the ;tbmre. MiMl:SOtAStarc~ S~em, 17$ w. La.fiyette~Road, St.PaulMN SSlO1-142S Telepbo~ (651) 296-2161, ToII:Free (!go) 657-5757, Fax: (651) 297.5233 . LOCATION:6513100062 ..20 RX TIME 10/11 '01 11:33 . . . IN A FOG ABOUT DEFERRED COMPENSATION??? A lot has happened to the County's deferred compensation progra01 over the last couple of years: $ Aetna lowered theIr expenses and restructured their program. $ The State Plan also lowered their expenses and restructured their program. $ Rdelity Investments was added to the program. If that wasn't enough, get ready for two more changes: $ For 60 days only, beginning 6/12 and ending 8/11, the state Plan will allow, for the first time, transfers to and from Aetna and Fidelity. $ Effective 711, the State Plan wiJIlower their administrative asset charge to .33% (to a maximum of $330 annually). To request a transfer to or from any of the plans, call 348-6283 and leave a message about which plan you are in now, which plan you want to transfer to and whether you need any fund information_ Because ofthe past changes to the County's program and the new upcoming changes, a series of employee meetings with Aetna, Fidelity and the State will be held beginning 6/12- See the schedule on the back for times and places_ . Since types of service, rates of return and administrative costs vary among the three plans, employees are encouraged to investigate these details in order to make more informed decisions. To help with this review, a summary with fund performance and cost information for the three plans is attached. The summary is intended to be updated semi-annuaJIy and can be requested from the Benefits Unit at 348-3530. , .... LOCATION:6513100062 RX TIME 10/11 '01 11:33 Hennepin County - Deferred Compensation Programs Summary This Information is provided to Hennepin County employees In order to give them an overall companson of the available deferred compensatIon Investment funds provided by Aetna, Fidelity, and the State Plan. Specific questions should be directed to the Individual companies. ~~~ ~;"::' ,~, '-:: '~~c,/~, ",=:, '.~"_':>:, _ <<~,: '_ A,i~n~c,:, ,:'~:- ',_: \ :~:-._~,~~,.,,~~,-'i:;:~..',,~ ,~' ;', :':):id~.fity:. .,,::,:', ',' <,: ": ',_'<:~,,:' '._ .,'.,' '~.~ :'si-ate.:P!~n>. :':::: ~:: Participant Access . Phone . Local Sales and Service Center . 1-800.-430-2363 . 1-877-457-MINN (6466) 1660 South Highway 100 SUite 303 - Customer service - Customer service Sl Louis Fark, MN 55416 representatives are available representab\les are available 612-512-3344 M - F 7'30 am - 11 00 pm M-F 7 30am-5 00 pm . After hours 7 days a week . The Fidelity Retirement Benefits - Automated vOice response 612-801-2190 Line is available vIrtually 24 "KEYTALK'" avaIlable 24 hours a · National Toll Free 800-525-4225 hours a day, 7 days a week via dWt17 days a week . M - F 7 am - 9 pm an automated VOice response - N 1I0chs Services located at Saturday 7 am - 3 pm system (VRS) 85 E 7th Place. Ste. 2B5, · Automated voice response unit St Paul, MN 55101 avaIlable 24 hours a day, 7 days a week at 1-800-262-3862 . Website · www.AetnafinanciaLcom . www netbenefits.publicsave.com - www mndcplan.com - Account information and - Account infonnatlon - Account Information and transactions . www.publicsave.com transactions . - Retirement plannrng - Retirement planning tools and - Retirement planning - Educatlonal information and tools information - Educational information and tools Investment . 41 Investment options avaliable - 16 Investment options available . 14lnvesunent options available Options - InstiiutJonal vanable funds - 15 retail mutual funds - 8 separate accounts - FIXed interest account - 1 commingled pool - 6 retail mutual funds Self-Directed .. Aetna Ultimate Account " Fidelity brokerage hnlc, offered . Available, offered through First Brokerage - Access to over 8.000 mutual funds through Fidehty Brokerage Trust .Optlons Plus" - Includes over 700 n~load no- ServIces, Ine. - 1.000 mutual funds available transaction fee funds from 100 fund families - On-line investment resources to - Imtial minimum transfer is obtain account infonnation, real $5,000, and $1,000 thereatte. time quotes, commenta7c and news. and place trades or mutual funds Webslle . Available through . Available through . www.mndcplan.com Capabilities www.aetnafinanClaJ,com www.nefbenefrts.publicsave com - View account - View account - View account J) Balance ~ Current balance >> Current balance lIIAnocatJon >> Obtain daily fund quotes and >> Obtam daily fund quotes and >> T..lOsaction activdles market updates market updates >> Obtains daily fund quotes and >> Transaction activities >> Transacbon activities market update >> Obtain fund perfonnance - Transaction capabifrties - Transaction capabilities - Transaction capabilities >> Change invesbnent >> Change allocation and >> Change investment elections - elections and exchanges investment options for future both fund transfers and >> Change contribuUon amount contnbutions allocatIon changes >> Obtain plan )) Make fund-to-fUnd transfers :It Obtain plan information information )) Actrlate -rebalance(' feature lI) Order literature and >> Order literature and that automaticallY maintains prospectuses iCrospectuses the participants investment - Planning tools . Aval able through percentage )) Asset allocation worksheet www.publicsave.com - Hot links to retail fUnds )II Retirement J:)'annrng calculator - Asset allocation worksheet >> Obtain plan information and >> Investment Growth calculator - Retirement planning calculator forms - Unks from Website - Investment growth calculator >> Obtain retirement estimates >> Social Security Administration - Get information on investment )) EldelWeb'IM options >> Caregivers.com - View payout options - Access retirement planning software Enrollment . Enrollments are available throughout . Enroll by calling . Enrofiment available throughout the year at the employee's 1-800-430-2363 the year and deferrals to begin the - convenience. Enrollments may be M - F, 7:30 am-11:00 pm month following application done at the work-site or at a location . Enronments may be done at the convenient for the employee. work-slte and are handled on _ Enrollments are handled on a personal one-on-one baSIS wi personal one--on-one basis with a local representative local representative. LOCATION.6513100062 RX TIME 10/11 '01 11.33 Hendepm County - Deferred Compensation Programs Performance Summary- Net of Fees Aetna Plan as of 12/31/1999 , . ' , -", - , -., . '. ., ' - Rmd 'l]~/y , -" ; ",' ,', <':.. ..:. '-, ': ,." ':,' ' .': " -AnnuiIrt~~' o~.. Asset- , Tot31 ' :' A,sefQtr!gOry/FeJnd Nimf'!:' - ,.:" .': .', ,: . 1 Yoar' , '.1 Y~r::- 5 Yttars ' 10 Y~rs' " &~rtS.", Ch~~' Ex~"se-' . . Pnnopsl ProteCrJon Aell1a Money Market VP Aetna FIXed Account - 457 Long-Tenn GAA Short-Term GAA Inrermedlate Term Bond Aell1a Bond VP Janu~ Aspen Series AeXlble Income Port. OppenhelmerStraleglc Bond FundNA High Yield Bond Aelna High Yield VP Asset Allocation Strategies Ama Legacy VP Aetna Crossroads VP Aelna Ascent VP Aetna Get Fund StrategIC Ba/anced 60140 ABflla Balanced VP. Ine. Janus Aspen Series BQlanced pcrtfcrro Calvert SocIal Balanced Pon1olio LBrge Cap Bfend Aallla GrO'Mh and Inc:crne VP Aelna IndGlC Plus large CaP VP Aetna Valu8 Oppottllfliry VP AIM V.I Grtlwth and Income Fund AIM V ). Value Fund PPI MFS Value Equity Portfolio Large Cap Value FIdelity VIP EqUIty-Income Portfolio Large Cap Growth Aell'la Growth VP AIM V I Growth Fund Rdelrty VIP GrowtI'I PoJ1l'ono FIdelitY VIP II Contlafund Portfolio Janus Aspen Senes G~h PortfOllD PPI MFS Emerging Equines Portfolio PPI MFS Researcn Growth Pomolio PPI T Rowe Price Gr Equily PonforJO Real Estate Aetna Reill Estate Securities VP GlolJf11 E'/ll.lt!y Janus Aspen Senes Worfdwlda Growth . OppenheImer Globel SeeunlJes FundNA Foreign EqUity Aell1a International VP fidelity VIP Overseas Portfolio PPI SCudder International Growth Ponl'obo Mid Cap Blend Aellla Index Plus Mid Cap VP MII1 Cap Growth AIM V.I Capital ApprecIation Fund Janus Aspen Senea Aggl'llssive Gl'OYI1h Port. Small Cap Blend Aetna Sman Company VP Small Cap Growth Aetna Indax PlUS SmaU Cap VP Performance Summary - Net of Fees State Plan as of 12/31/1999 46 48 50 48 034" 050 084% S9 6_0 IU 6_9 W-5 NlA NfA 45 4.8 54 59 NlA:11 NlA NlA 41 4.1 42 45 NI.A!1) N1A N1A -12 46 68 72 050 050 100% 10 67 102 073 065 1 38'k :2.2 4.1 76 080 065 1.45% 65 080 050 130% 66 89 076 050 1.26% 97 106 0.75 050 125% 13 S 12.1 075 050 125% 075 050 1.25% 130 170 184 12.7 059 050 1 090/0 259 268 239 074 065 1..39'}f. 115 15_4 17.3 11 J OSS 065 151% 158 19.8 22.9 15.0 058 050 108% 237 292 045 050 095% 190 262 074 050 1 240/0 334 28..3 Xl4 065 065 1 300/.. 29.1 V8 264 066 065 1_31% 47.8 090 065 1 S5'){, 56 143 17_8 138 057 065 122% 34..3 34.5 075 050 1.250/0 344 072 065 137% 366 324 289 056 065 1 310/. 235 253 19.2 066 065 1 31% 431 330 29.1 068 065 1 330/. 499 083 065 1 480/0 23.2 085 065 150% 215 312 288 075 065 1.40% -4.7 095 050 1.45% 634 364 347 on 065 137% 57S 295 20..9 074 065 1 390/. 506 - 115 0.50 185% 41.7 207 166 089 065 1.54 'Yo 574 10.7 100 085 1.65% 1~ 060 050 1.100/0 43.7 2".3 248 067 065 1 320/.. _ 124 0 495 354 075 065 1 4C%. 30.2 206 0.139 050 1 39"k 102 060 0.50 1.10% _ ' " ." ' .,,' ~__ '. Hmd D~/ly " ' . ~ _ ' . '., , ' . . ", . -J>UUlUJrl.oo- o~ng ASSl!t totJl , Asset Categcry/Fund ~;Jme , -, _, 1 Yea,.. 3 Ycars . 5 Ye~rs 10 Y,,:rrs expense, Charge'J) E;tpefTSl) PnflClI'2l ProrectJon SIF Money Marl<et Account Minnesota F"llCed Fund SIF FIxed Interest Account /ntennedlate Term Bond SIF Bond Market Ac:count Oodge & Cox' Income Fund SlrategJC Balanced 60140 SIF Income Sham Account INVESCO TQtaI Retum Core Equrty - PaSSIVe S&P 5()0 Vanguard InSbtulIonallndex Core E;QU1ty - p~ WilsIlUe 5C100 SIF common StOCk Index Accoum LiilfPe cap Blend SIF Growtl'l Sham Account Large CqfJ. G~wth Janu,Twenty ~n EqUIty S!J; lntem3iSonal Share Account Fidehty DIVersified International Small Cap Blend T Rowe P1\c:e Small Cap SttJck 14 3 11) Fund oceraClng exoenses have been IIlCOrpor.!Ied iI'Il/Ie net~ c:aIaJIallon. "'Tola' \lOCpel1se ,t1C1uCles 8 0 250/0 ,2b-1 fe9_ ... "'ForSIF LOCATION:6513100062 ,feeonly3ppheslOc:ontrlbUllOnsm RX TIME _Al.O/ll 4.9 5.2 5.3 5.1 171' foUttll quM.er 111119 net lntsnnt r.1lO w.!S 5.7lI~ 58 s.o 6.2 - -<) 8 5.5 78 7.8 A1.2 5.3 7.6 7.7 13..9 179 19.1 13.5 -1 7 11.5 14.9 12.0 20.8 249 19.5 643 Zl.2 28..2 265 173 16...4 26A 25_7 248 25.6 543 15.3 247 447 32.7 50.1 13.5 2Z2 12.2 12.8 178 '01 11:33 001 0.35 1138% NiAll) 035 0.35% 0..12 0.35 Q.47'J. 005 035 040% 0.47 035 082% 001 035 0.36% 0.83 0.35 1.18%121 0.06 0.35 0.41% 001 035 0.36% 018 0.35 D.53'YD 091 035 1,25". 023 035 0.58"'10 119 D3S 1-54'l'D 1.01 0.35 136% 'nnepin County - Deferred Compensation Programs 70rmance Summary - Net of Fee~") e/rty Plan 8S of 12/31/1999 .' . ..' . -. -Atltlu~/J-~ed- InvestmCJlt . d ;;.:; '.'. .....; .' ......: '.' '-:. .'. ".. ..... frrgmtancl. TOt2fFutl. .Sf)t.QtggcrylA1m1N~mtf- .,". '. .'. 1'VQ;Jr.....:3Y~3ts. .. 5Yl!O!rs' '111YcillS ..' Olher~s.' 12b-1F'CgS.. E;;tptmse() 055% 000% 055% o 43er. 0.250/0 068% 063% 0.00% 0.63"- 0.18% 0.00% 0.18% 0.55% 000% 055% 0.840/. 0.00% 084'4 066% 000% 0.66% 070% o ooer. 070% 1-19% 0.00% 1.19% 105% o 000/. 105% 069% 025% 094% 0.76% 000% 076% 076% o 000/. 0.76% 0.82% 000% 0.82% 085% o 00'.(0 085% 087% 0.00% 087% 'rine/pal Prolectlon fidelity Managed Income pomoDo ,rermedlate rem? Bond PIMCO. To1.81 Return' Adm" ,tr.lleglC Balanced 6OI4() F.oelJty Puntiln :<>ra EqlJJo/.- PaSSN9 S&P SOO Fldenty Sparlan U s.. Equity Index .1Jrge Cap Blend fidelity Fund FIdelity DiIIJdend Growlh .8rge Cap VaJu~ fidelity Eqwty-lncome II .mge Cap Growth fidelity Blue Chip Growth ~re,gn EqlJJty fidelity DiveTSlned International Wid CeP Growth fidelity Aggfe$$lVlt Growth Small Q1p Gi'OWth Franklin Small Cap Growth 97.1 Pre-MJred Asset Mccallon Funds Fidelity Freedom Income 72 91 FIdelity Freedom 2000 12 2 142 Fidelity Freedom 2010 19.0 192 Fidebty FreeC10m 2020 25 3 22 7 Fidelity Freedom 2030 2B 5 23 9 41 Fund operating expenses for the investments offered under the FIdelity program do not reflect ttIe Impact of the S40/year aMual account charge. Please see reverse side for addibtJn211 details. 57 -0.5 59 5'.9 6.4 ; -.' -Anrlu;l/i=ed- . Comp.,rarivll Market lnciJecs:sl " . . 1 Yi . 3 Yi . 5 Y ~o OJ . . _ . . e~1" e.J'S ear.:; I' rolS. 6.2 8.3 29 136 155 130 207 273 290 23.7 28..3 179 242 8.8 '0.9 216 18.2 4.4 177 19.6 25.8 22.0 243 28_8 507 25.1 22.6 103.0 515 40.5 316 328 Money MBrlcet 49 5.1 5.3 51 90 Day T-BIIIs Stable Value 5.7 5.9 59 64 Ryan labs alc Mstr 3 Yr Intermedlafe Term Bond -08 5..7 7.7 77 Lehman Brothers Aggregate Bond Index 122 18.9 2112 14..1 St/gteglc Ba/sneed 60140 60% S&P 500 140% La Aggregale 21.0 '0.6 2a.S 182 Core Egu~ndex Style S&P 500 210 27.8 286 18.2 Large CaD Blend s&P 500 74 18.8 23.1 15.6 La~ Cap Vallie sseU 1000 Value 33.2 34.1 32.4 203 urrz.e f;9p Growth R\l$5eB 1000 Grgwth 249 21.6 198 11.4 Global EqUJty MSCI Wortcl USS 27.0 15.1 12.8 1.D Foreign ~ MSCl U$$ 14.7 218 2S.1 17.3 MId ea, S& Mid CaJ) 400 21.3 13.1 16.7 13.4 Sma/l Cap Russell 2000 CllMarket indices information proVIded here is for comparabve purposes only and reRect the returns achieved by an unmanaged index before fees. This analysis was prepared utilizing secondary data obtained from sources deemed to be reliable, including Callan Associates. Inc_, Upper Analyttcal SeIVlCes, Morningstar indMdual prOVider candidates. Deloitte & Touche LLP makes no representation of watTanty regarding the accuracy of this data. Past performance is no guarantee of future results. Total returns are histoncal and include change in share value and reinvestment of dividends and capital gains. if any. State Plan: Securities offered through the self-directed "Option !>lus" account are offered through First Trust Corporation. For more information. including fees and expenses. you may obtain a current prospectus by calling 1-800-863-2393. All other securities are offered through BenefftsCorp Equities, Inc., a wholly owned subsidiary of Great.West Ufe & Annuity Insurance Company. For information on these investment options, you may obtain a current prospectus from your BenefitsCorp EqUities, Inc. regIStered representative. Read them carefully before investing_ LOCATION:6513100062 RX TIME 10/11 '01 11:33 Hennepin County - Deferred Compensation Programs None Iy Asset-Based Charges Dally Asset Charge applies only None o 35% on all funds except S1I= to the van able optIons as funds contnbuted prior to July follows: 0 50% on Aetna Funds; 1, 1992. Effective July 1,2000 o 65% on non-Aetna funds the dally asset charge will decrease to 0 33% with an annual maxImum of $330 Fund OperatIng Expenses 034%-115% 018%-119% 001% -1.22% (see fund detaIl) Loads None None None Risk and Mortality Expenses None None None Annuity Purchase None None NonE! Transaction Fees None Fidelity Aggressive Growth None Fund charges a 1 50% short- tenn tradmg fee If exchanged wlthm 90 days of purchase Surrender Charges None None None Self-DIrected Brokerage $50 00 annually $7500 annually $50.00 annually Fee for Minimum Distnbutlon None None None Balance Rollover Annuity Purchase CommiSSIon salaryl'l Salary Salary Commission Salary(1) II) Fidelity dQes not currentlY provide local field ~presentatives. . MPl.SA7iW'lICl-Sf4'1W<<!ne"""f~tpll LOCATION:6513100062 RX TIME 10/11 '01 11:33 . ADDENDUM NO.2 TO THE AGREEMENT BETWEEN THE CITY OF STILLWATER AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE'S UNION, LOCAL 320 REPRESENTING STILLWATER PUBLIC MANAGER'S ASSOCIATION DATED JANUARY 1, 1999 - DECEMBER 31, 2001 The CIty of StIllwater and Minnesota Teamsters Public and Law Enforcement Employee's Umon, Local 320 RepresentIng StIllwater Public Manager's AssocIation hereby agree to the follOWIng AmendIng Article X-Salaries, by amending Appendix "A-2," Appendix "A-3" to include the clasSIficatIon of Assistant City EngIneer as follows Assistant City Engineer Appendix A-3 Annual Salary After After After After mnrr 1 Year 2 Years 3 Years 4 Years 2001 54,000 55,500 57,000 58,500 60,000 . Monthly Longevity After After After After 5 Years 10 Years 15 Years 20 Years 2000 84 173 260 303 ThIS Addendum shall be effectIve as of October I, 2001. IN WITNESS WHEREOF, the parties have executed this Agreement on this 16th day of October 2001. FOR THE CITY OF STILLWATER FOR MN TEAMSTERS, LOCAL 320 REPRESENTING STILL WATER MANAGERS . APPROVING ADDENDUM NO.2 TO THE AGREEMENT BETWEEN THE CITY OF STILLWATER AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE'S UNION, LOCAL 320 REPRESENTING STILLWATER PUBLIC MANAGER'S ASSOCIATION BE IT RESOLVED, by the CIty Council of the CIty ofSbllwater, Minnesota that the attached Addendum to the Agreement Between the CIty of StIllwater and MInnesota Teamsters Public and Law Enforcement Employee's Dmon, Local 320, Representmg Stillwater PublIc Manager's Association is hereby approved, effectIve as of October 1,2001 Adopted by the City CouncIl this 16th day of October 2001 Jay Kimble, Mayor ATTEST: DIane F . Ward, CIty Clerk . . . . . . TO. FROM DATE SUBJECT. CITY OF STILLWATER MEMORANDUM Mayor and City Council Sharon Hamson, Assistant Finance Dlreclor~ October 12,2001 Utility Bill Adjustments - Sewer Charges Description Recommendation 1 Water softener stuck In discharge mode Reduce July 2001 & future to pnor 3 year Replaced with new softner average of 7,000 gallons per quarter MEMORANDUM . TO Mayor and CouncIl FR CIty AdmInistrator RE Purchase of Battery Charger DA October II, 200 I DIscuSSIOn Attached IS an InVOICe from R & R SpecialtIes for the purchase of a battery charger for the Zambom Ice resurfacer at the RecreatIon Center at a cost of $2,870. The Item was purchased because the old charger had a major faIlure and we cannot operate WIthOUt one Unfortunately, proper purchasIng procedures were not followed because an expendIture of thiS nature (Capital Outlay) requires pnor CouncIl approval Therefore, I am requestIng CouncIl ratIficatIon of the purchase of the battery charger (I have counseled the Rec Center Manager on proper purchaSIng procedures) . ThIS Item IS on the lIst of bIlls, so unless CouncIl has a question or a concern approval WIll be granted upon adoptIon of the Resolution adoptIng the bIlls RecommendatIon CouncIl approve purchase of battery charger for RecreatIon Center ,. I)f~ '" . R & R SPECIALITIES, INC 484 HIGHWAY 35/64 SOMERSET, WI 54025 InvOIce InvOIce #- 00015218 . BIll To Ship To. ST CROIX V ALLEY REC CENTER 1675 MARKET DRIVE STILLWATER, MN 55082 ST CROIX VALLEY REC CENTER 1675 MARKET DRIVE STILL WATER, MN 55082 SALESPERSON OUR NO. SHIP VIA o P SHIP DATE TERMS DATE PG SERVo Net 30 10/1/01 I QTY ITEM NO. DESCRIPTION PRICE UNIT DISC EXTENDED TX. I CEN CHARGER, $2,79500 1 $2,795 00 SERIAL 01W03737, MODEL 40Y0600H3D 1 LABOR:TEST/INSPECT $75 00 1 $75.00 KW CHARGER, EST REPAIR $ 1250-1400 THANK YOU SALE $2,870.00 FREIGHT $0.00 SALES TAX $000 TOTAL $2,870.00 PAID $0.00 BALANCE $2,870 00 . APPROVAL AGREEMENT FOR SNOW REMOVAL SERVICES 2001 - 2002 WHEREAS, Leh1mcke ConstructIon has successfully provIded snow removal servIces In the past, and agrees to provIde snow removal services In accordance WIth the proposal and specs on file In the CIty Clerk's office, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: That the Mayor and the CIty Clerk are hereby authonzed and mrected to enter Into a contract In the name of the CIty WIth the Lehmlcke ConstructIon for the plOWIng of saId areas for the contract pnce aforesaId and In accordance WIth the proposal and speCificatIons therefore. Adopted by the CouncIl thiS 12th day of October 2001 Jay KImble, Mayor . ATTEST . DIane Ward, CIty Clerk . . . STAFF REQUEST ITEM I Department: Engineering I Date: 10-12-01 DESCRIPTION OF REQUEST (Bnefly outline what the request IS) Attached IS a proposal from Bailey Construction for the erection of a 15' x 21' garage. ThiS small bUilding would be erected near the entrance of the City Dump property Pnmary function of the building would be to house the emergency standby generator and above ground controls for the 11ft station FINANCIAL IMPACT (Bnefly outline the costs, If any, that are associated With thiS request and the proposed source of the funds needed to fund the request) The bUilding on Its own has a construction cost of $8,800 ThiS IS an Item that was budgeted In capital outlay under 11ft station Improvements. ADDITIONAL INFORMATION ATTACHED oJ No Yes ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET Submitted by: Date: Ib -/1... ~ \ 15'X27' , I:i ::..: ~ , 1 "= 20 MYRTLE STREET 12 SHOULDER MYRTLE LIFT ST A TIDN GARAGE r BA~~fY CONSTRUCTfO~ PO Box 87 ~'9l~iNATEP., "I\; S5Cl&f. t'12..s51-152'" < ~ F~nateS - O";;YJC~a Ct.~ '3t.KT~f PROPOSA~ SUBMITTED TO PHONE "( ~ STREET JOB NAME CITY STATE AND ZIP CODE ARCHITECT DATE OF PLANS JOB LOCA liON We hereby submit specIfications and eshmates for _' r ~./ ..~ y , . -s: v , " - ",- II'{.- ~- . /" ...4" ~J co_ , ~ .-.1 (~,..... .- -- --'" - .<, -, , /- - .. , / ./ [:: ,.--- t~"" .' -' x ,.' / ;:;:............. r Page No ,4" -... ., Ie" ,\ /- ../ /' ' of Pages PROPOSAL AND ACCEPTANCE DATE j' 1 ..-"\ ! JOB PHONE ~-- r f- ? /0;;- -' , , ~.... / /~ . - " ",- ,..... .< / J'- -r~ _...~ .' ,/; -:.-~/- -, ~ , -" We Propose hereby to furmsh motenol and labor - complete In accordance with above speCifications for the sum of ..._d _ ('$ - "- dollars ($ ,') ~~ t.: {'; Payment to be made as follows All matenal IS guaranteed to be as specifIed All work to be completed In a workman like manner according to standard practices Any alteratIon or deViation from above specifications InvolVIng extra costs Will be executed only upon written orders and Will become an extra charge over and above the estImate All agreements contingent upon strokes aCCidents or delays beyond our control Owner to carry fire tornado and other necessary Insurance Our workers are fully covered by Workmen s Com pensatlon Insurance Acceptance of Proposal - The above proces speCIfications and condlhons are satisfactory and are hereby accepted You are authOrized to do the work as specIfied Payment WIll be made as outlined above Date of Acceptance PACC-693-3 PRINTED IN USA r' ~ - -- // '7, * ;.1. ~..- ThiS proposal may be If not accepted wlthm /' ./ Authorrzed ../:.. ~. Signature .... _ --- .....-1 Note Withdrawn by us Signature Signature -;..: ~/ -k ~ ~ays "t IA ,,;. ~..~,(~""~;: .;;-'~ ~ ",~-4.,.~.;}t 'l.~"'L );..4 ..=~-..~ ("" i-t- ~-=-:;. T, :~,,~: ~-;r k ~ ~~ i:~ ~..~;~.. ..;.... .po w 'j.~.. ~ '-. ,.~ .. - >~ ,. . . . " . .. MEMORANDUM . October 11,2001 TO: Mayor and City Council FROM: Shawn Sanders ~. Civil EngIneer SUBJECT: Sidewalk Rehabilitation Project Assessment Hearing andAdoption of Assessment Roll Project 2001-11, L.I. 351 DISCUSSION: . This year's sidewalk rehabilitation project is near completion with only a few properties remaining. Overall there were 58 properties where sidewalks were rehabilitated, 55 of those were included in the original feasibility report, and since the construction bid came in lower than estimate, three more properties were added. These three properties signed agreement of assessments waivers of appeal. The overall cost of the project is $93,677 29 which includes an estimate of those properties that are unfinished. Of that cost $43,944.06 will be assessed to the properties at a rate of $2.81 per square foot of sidewalk replaced. The remaining costs WOuld~ bby the City. The assessment period would be for 10 years at an interest rate se e~ ' rJ Q./ To date, we have not received any appeals to th s ego RECOMMENDATION: Staff recommends that Council hold the assessment hearing adopt the attached assessment roll for the 200 I Sidewalk Rehabilitation Project as submitted. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2001--, RESOLUTION ADOPTING ASSESSMENT FOR SIDEWALK REHABILITATION PROJECT (pROJECT 2001-11, L.I. 351) . RESOLUTION ADOPl1NG ASSESSMENT FOR 2001 SIDEWALK REHABILITATION PROJECT (pROJECT 2001-11, L.I. 351) . WHEREAS, pursuant to proper notice duly gIven as reqwred by law, the councIl has met and heara. and passed upon all objections to the proposed assessment 2001 Sidewalk Rehabihtation Project for the . follOWIng properties 311 3rd St N, 215 & 820 4th St N, 625, 704, 801 & 820 5th St N; 2467 Crolxwood Blvd; 214, 302, 306,312,313 & 321 Elm St W; 204, 302, 312, 314, 318, 615, 621 & 706 Hickory St W; 320 & 425 Holcombe St S; 2085 Icerose Lane; 334 & 502 Laurel St W; 218, 317, 501, 505, 506, 507, 510, 515 & 717 Maple St W, 919 Martha St N, 100, 105, 110, 115, 150, 175, 195,211,613 & 618 Northland Ave; 507, 613 & 623 Oak St W, 1007 & 1015 OlIve St W; 716 Owens St N; 506 PIne St W; 102 & 108 School St W, 1009, 1010, 1017, 1025 & 1030 SunrIse Ave, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1 Such proposed assessments, a copy of whIch IS attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein mcluded is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a perIod of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2002, and shall bear mterest at the rate of five percent per annum from the date of the adoption of this assessment resolutions To the first installment shall be added interest on the entIre assessment fr. the date of thIs resolution untIl December 31, 2001 To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytIme prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 16, 2001. If the assessment is not paid by November 16, 2001, accrued interest from the date of the adoption of the assessment roll through December 31, 2002 will be added with the first installment due in 2002 If payment is not received by N~016' 2001, the amount listed above will be collected over a 10-year period with mterest added t 5.% er year on the unpa.J.d balance. The yearly installments will be collected with the property'tax are paid to Washington County You may at anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4 The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other muniCipal taxes. Adopted by the council this 16th day of October 2001. ATTEST: Jay Kimble, Mayor . Diane Ward, City Clerk .- MUNICIPALITY , PROJECT NO.. LI NO. ACCOUNT NUMBER EXPENDITURES. STILLWATER, MINNESOTA 2001-11 351 Engineenng Department (Excludmg Assessment Roll PreparatIon) PrelImmary StudIes FeasibIlIty Plans & Specifications Contract AdmmlstratIon FIeld AdmInistratIon Amount to be ReceIved from Special Assessments Amount to be ReceIved from General Taxes Amount to be ReceIVed from Others Actual Costs to Date 9/13/01 $43,994 06 $49,693 23 2001 SIdewalk RehablhatIon PROJECT NAME Estimated Completion Costs . Total Costs $67,758.40 $19,00000 $670 00 $250 00 $50 00 $15631 $677 58 $3,050 00 $75 00 $2,000 00 593,687.29 Al>llElolo 'IE' I Pt.KIOU 10 YEARS I'TEREST RATE ASSESS'IE....T ROLL 2001 SIDE\\ALKS PROJECT 112001.11 ASSESS'IE'T RATE $I I21LF , T.....-yer I ! I T... I T... i Praperly I I Property I Property Sidewalk SIdewalk I ! Ho.... I ..-yer : ..-yer I Hous. ' .........rty 1 Slrelt SIneI R_I In...I.... I CIIy , Geocod. T__Nome Number T..._r SIre.l I Tax_ City' S..te' ZlJI I Number 1 SIreet Nom. I Tva8 DInIclIon Ana(SFI AntI/SF! 1 Notes PorllclpaUon , Auessmenl TOlII 2803020130138 JOHN B & KATHERINE B JOHNSON 311 N THIRD ST SnllWATER MN 55082 311 ,THIRD 'ST N 0 0 ITOPSOIlONLY S - 40000,$ 400 00 2803020210055 BRENDA WEBER & ELIZABETH PACUNU 214 W ELM ST STILLWATER MN I 55082 214 lELM ,ST ,W 398 , 398 : $ 1 288 39 111278 r S 238115 3103020140004 KATHLEEN BURTON 2805 ICEROSE LANE 'SnLLWATER MN I 55082 2085 ,ICEROSE ILANE 58 I 58 I S 17937 I 15738, $ 338 73 2803020120074 ,MATTHEW P & HEIDI J FRANKE 108 W SCHOOL ST SnllWATER MN 55082 108 SCHOOl. 1ST W 240 , 240 REPlACEMENT $ 788 72 87440 I $ 144312 2803020120075 'JEFFREY ALLEN WEGGE 102 'SCHOOl. ST ,SnLLWATER MN ,55082 102 ,SCHOOL 1ST W 194 195 'REPlACEMENT $ 824 59 , 547 95 $ 117254 2803020210045 IROBERTA M HEIMERl 919 MARTHA ST N SnllWATER IMN '55082 919 IMARTHA 'ST N 4116 313 REPLACEMENT $ 1 000 94 878 13 $ 1 879 08 2803020210048 CARL E lEVAKE 312 W aM ST ,STILLWATER 'MN 55082 312 ELM ,ST W 434 200 REPlACEMENT $ 840 80 58200$ 1 202 80 2803020210050 IGRACE J MULVEY 308 IELMSTW SnllWATER !MN 155082 308 I ELM 1ST W 803 489 REPlACEMENT $ 1 584 87 1372 89 $ 293735 2803020210051 IDaMAR D & ANNA M EMERSON 302 aMSTW STILLWATER IMN 155082 302 ELM ST W 1033 858 REPlACEMENT S 2 749 48 241210 $ 518158 2803020210058 KATHERINE M lUDWlG ,820 4TH ST N SnllWATER IMN ;55082 820 ,4TH ,ST N 1053 1053 REPLACEMENT $ 3 372 78 295893 $ 8,331 89 2803020210082 AM( J VETRUBA 801 N 5TH ST SnLLWATER IMN ,55082 801 ,5TH ,ST N 100 128 GRASS $ 403 58 35408$ 757 84 2803020210085 FRANCIS J & GERALDINE A SMITH 1204 IW HICKORY ST STILLWATER MIll 55082 204 IHICKDRY 1ST W 30 18 GRASS $ 5785 5058 S 10823 2803020210088 ,CYNTHIA MARJE HERBERT 1820 'N5THST SAINT PAUL MN 55107 820 15TH ST N 791 700 REPLACEMENT $ 2242 10 198700 $ 4 209 10 2803020210087 JEFFREY J & NATHAUE ULRICH POBOX 7142 ,SAINT PAUL MN 55107 , 313 ELM ST 'w 331 335 REPLACEMENT $ 1073011 94135 $ 2 014 38 2803020210088 . sANDRA K MILLER 321 ,W ELM ST STillWATER ,MN 55082 321 IELM ,ST ,W 451 430 REPlACEMENT S 1 377 29 120830 $ 258559 2803020210072 MICHAEL A & EUSSA D BUSCHETTE 318 IW HICKORY ST STillWATER MN 55082 318 HICKORY ST 'w 0 0 REPlACEMENT $ . - S . 2803020210073 IANGELA l PLUMBO ,314 W HICKORY ST STILLWATER MN 55082 314 HICKORY ST W 301 268 REPlACEMENT $ 852 00 74748 $ 1 599 48 2803020210074 ROBERT J THOMPSON 1312 W HICKORY ST SnllWATER MN 55082 312 HICKORY ST IW 172 151 REPlACEMENT S 48205 42291 $ 904 98 2803020210078 I MYRTLE JANIUA 302 W HICKORY SnLLWATER MN 55082 302 HICKORY ST IW 308 284 REPLACEMENT $ 909 85 798 04 $ 1 707 89 2803020210104 MICHAEL l & MARY P MADSEN 510 W MAPLE ST STILLWATER MN 55082 510 MAPLE ST IW 271 227 REPLACEMENT $ 72548 S 838 47 $ 1,38194 2803020210105 JOHN R JR & JEAN l DECURTlNS 508 MAPLE ST W SnLLWATER MN 55082 508 MAPLE ST W 90 78 REPLACEMENT S 241 83 21218 S 453 88 2803020210127 WALTER R & MARY E CARLBERG 704 5TH ST N SnLLWATER MN 55082 704 5TH ST ,N 258 258 REPlACEMENT $ 81889 71824 1,53892 2803020210131 PAUL & CAROLYN RANDALL _ 218 W MAPLE ST SnllWATER MN 55082 218 MAPLE ST IW I 832 520 REPLACeMENT S 1 885 511 148120 3 128 78 2803020220035 ,EDWARD J & DEBRA K COlBURN 718 OWENS ST N SnLLWATER MN 55082 718 OWENS ST IN , 20 20 REPlACEMENT S 8534 5732 12287 280302022005HpHIWP T & PATRICIA GIESLER 708 HICKORY ST W SnllWATER MN 55082 708 HICKORY 'ST W 128 109 REPLACEMENT S 34753 304 89 85241 2803020220088 ,EUGENIA B JUNKER 815 W HICKORY ST SnllWATER MN 55082 815 HICKORY 1ST ,W 18 18 REPLACEMENT $ 5785 50511 108 23 2803020220070 ROBERT E & LETA MAE POWELL 1821 W HICKORY ST SnllWATER MN 55082 821 HICKORY 1ST IW 393 377 WANTS 8"DRlVEWAY $ 1 208 89 1,058 81 2 285 70 2803020230020 ANTHONY F FEE 1717 MAPLE ST W SnllWATER MN 55082 717 MAPLE ST IW 128 124 REPLACeMENT S 395 57 34704 74281 2803020240004 MARTIN H & JUDITH M S NORA 1825 5TH ST STillWATER MN 55082 825 5TH ST N 863 710 REPLACEMENT S 2274 13 1 995 10 4 289 23 2803020240018 'RENEE K FRIDAY 1317 MAPLE ST W SnllWATER MN 55082 317 MAPLE 'ST W 238 215 REPLACEMENT S 68704 802 75 1 289 79 2803020240028 JAMES EDWARD & REJEAN GARDNER 334 W LAUREL ST STillWATER MN 55082 334 I LAUREL 'ST ,W 300 258 REPlACEMENT S 827 68 , 72810 1 553 78 ~~2~r.. ~CONSTANCE l BARTHOL 501 MAPLE ST W SnllWATER MN '55082 501 MAPLE 'ST ,W 71;1 I 828 REPLACeMENT S 2003 48 1 757 88 3781 13 2803020240038 DONALD J BRISTOL 1505 MAPLESTW STILLWATER MN 55082 505 MAPLE ,ST ,W 120 90 REPLACEMENT $ 28827 25290 54117 2803020240039 ANTHONY R & SUZETTE M MEYERS 1507 MAPLE ST W SnllWATER MN 55082 507 MAPLE ST IW , 220 194 REPLACEMENT $ 82138 54514 1 168 52 2803020240041 JOEL R & TRINA N JOHN 515 IW MAPLE ST SnllWATER MN 55082 515 MAPLE 1ST W 184 139 REPLACeMENT $ 445 22 390 59 83581 2803020240049 ROBERT C & NORA D HAHN ,502 IWLAURElST 'STILLWATER MN 55082 502 LAUREL ST IW 108 183 REPLACEMENT S 584 55 51283 1 097 37 2803020330010 IASCENSION CHURCH 1007 10000STW SnllWATER MIll 55082 1007 I OLIVE 1ST W 3Il4 178 REPlACEMENT $ 570 13 500 18 1.070 31 2803020330043 IGARY F & MARY JANE SAMPLE 1015 IOLIVE ST W SnllWATER MN 55082 1015 IOLIVE ,ST ,W 770 700 REPLACEMENT S 224210 198700 4 209 10 2803020340039 MICHAEL R & GRETCHEN l PERKINS 507 1000STW STillWATER MN 155082 507 OAK fST W I 561 470 REPLACEMENT $ 150541 1320701 282811 28030203:.40043. - RONALD E HANNIG ,813 fWOAKST STillWATER MN 55082 -813 - oAK ST IW I 575 518 - REPlACEMENT S 1 852 75 $ 144998 3 102.71 2803020340043 KENNETH-M & PENNY l BJORLlN 11300 ,N NORELL SnllWATER MN 55082 823 OAK 1ST W 823 818 REPlACEMENT S 1 979 45 1 738 58 371803 2803020340051 JON D & CHERlYN F WlCHSER 1320 IS HOLCOMBE ST SnLLWATER MN 55082 320 HOLCOMBE 'ST S 1084 879 REPLACEMENT $ 281384 2488 59 5 282 42 2803020340088 ARLYN & HELEN CHRIST 417 MARTHA ST S STILLWATER MN 55082 508 PINE 1ST W , 848 848 REPLACEMENT $ 271488 2 381 78 5 098 82 2803020420074 ASCENSION CHURCH 215 'N 4TH ST ST!llWATE~ ~- 55082 -~~- 4TH ~N 0 -1~1-- REPLACEMENT s - - - 3003020410004 DIANE l AOAMS-GRAF 105 NORTHLANO AVE SnllWATER MIll 55082 105 !NORTHLAND AVE I , 12"'-- ROOT $ 38820 340 57 728 78 3003020410005- cij"FORtfD SCHROEDER 115 NORTHLAND AVE STillWATER MN 55082 115 NORTHLAND AVE I I 81 81 ROOT S 280 08 22817 $ 488 28 3003020410011 PATRICIA K SKAlEM 175 NORTHLAND AVE SnllWATER MN 55082 175 NORTHLAND AVE , 38 39 ROOT $ 12558 11015 S 235 71 3003020410013 BRIAN D & JANE M lUKE 195 NORTHLAND AVE SnLLWATER MN 55082 195 NORTHLAND AVE 1 81 81 ROOT $ 198 02 171 97 $ 38800 3003020410027 MAHMOUD S M & HODA M SHlRlF 100 NORnf.AND AVE STILLWATER MN 55082 100 NORTHLAND AVE I 80 80 ROOT $ 19090 18748 S 358 37 3003020410028 OTTO & REVEA R EYLANDT 110 NORTHLAND AVE SnLLWATER MN 55082 110 NORTH..AND AVE 40 40 ROOT $ 127 48 11184 $ 238 32 3003020410032 WlWAM F & NANCY J RHODES 150 NORTHLAND AVE STillWATER MN 55082 150 NORTHLAND AVE I 80 80 ROOT $ 193 48 18972 $ 383 19 3003020440033 IDAVID B & EILEEN K MIDDLETON 211 NORTHLAND AVE SnllWATER MIll 55082 211 NORTHLAND AVE 1 I 20 20 ROOT $ 8534 5732 $ 12287 T...poyer ITa Ta Praperly I P"'perty , Prop.rty I Sid....'" Sldewolk I CIIy ,......lII8lIl I Hous. TaxDlWrCltv == ..-yor Hous. P"'perIy Slr8Il SIneI: Removol InsllU8d Geocodo Ta_Name Number Taaa_ SIneI ZIp Number SIreet Nom. i Tv... D1recuon : Areo !SF! Ana(Sf) No... i POrllclPauon Total 3103020110009 WILLIAM R & DEBRA K HOYHTYA 818 NORTtI.AND AVE STILLWATER MN 55082 818 NORTHLAND 'AVE , 50 50 ROOT 1$ 18079 $ 14108 $ 30185 3103020110039 MICHAEL l & LAURIE A HOFFMAN 813 NORTHLAND AVE SnLLWATER MN 55082 813 NORTHLAND AVE , 38 38 ROOT $ 12171 S 108 78 $ 228 49 3103020140031 RICHARD l & NORAINE C HOWARD 1030 SUNRISE AVE SnLLWATER MIll 55082 1030 SUNRISE AVE , I 33 33 ROOTIMAIN $ 105 70 $ 9273 S 18843 3103020140033 PETER & MARTHA UNDBERG 1010 SUNRISE AVE STILLWATER MN 55082 1010 SUNRISE AVE 119 119 ROOTIMAIN 1$ 379 88 $ 33327$ 71314 3103020140048 JAMES C & DESORAH A VEITCH 1025 SUNRISE AVE STILLWATER MN 55082 1025 SUNRISE AVE I 24 24 ROOT $ 7887 $ 8744 $ 14431 3103020140047 MARTHA H PHERNETTDN 1017 SUNRISE AVE SnLLWATER MN 55082 1017 SUNRISE AVE 75 75 ROOT $ 238 94 $ 20983$ 448 57 3203020220083 DEBBIE lEE MAGEE 2487 CROlXWOOD BLVD STILLWATER MN 55082 2487 CROIXWOOD BLVD 20 20 ROOT ,$ 8534 $ 5732 $ 122.87 3203020230022 CAROLE ANN RADEMACHER 1009 SUNRISE AVE SnLLWATER MN 55082 1009 SUNRISE AVE 81 81 MAIN $ 198 68 $ 17253 $ 389 20 . . . .... ;, ,) ,. . MeI110randum Date: Mayor and City Councll Klayton Eckles, City Engmeer October 12, 2001 ~/ To: From: Subject: DISCUSSion and Possible Award of the Public Works Facility Contract DISCUSSION: Over the course of the last week, City staffhas been meetIng WIth the archItect and other project representatIves to explore cost saVIngs optIons and dIscuss other alternatIves Attached IS a letter from the Arclntect, a copy of the bId results, a breakdown of the probable costs gIven a number of potentIal cost saVIng steps and a copy of the prelnnmary cost estimates from June 18,2001 and August 2000. . To summanze thIs InformatIon, It shows that ifwe take the total project cost including all bmldmg, landscapIng, soli corrections, engmeenng, archItecture, and post constructIon costs the total project is about $6,036,500. From thIs number If we deduct the metal roof, some construction modIfications and extraneous landscapmg items, we save approximately $725,000. ThIs bnngs the total estunated project cost to $5 3 million dollars On June 18, the archItect presented an estImate showing the project cost to be $4 8 rmllion dollars whIch Included soli correctIons and all post constructIon costs Therefore, the total project costs are approXImately $500,000 over the June 18th estImate The three pnmary factors that Increased the cost of thIs project above estnnates a year ago and the June 18th estImate are as follows. Bwlding and site required soli correctIons Increase In bwldmg SIZe Error m constructIon cost estImate $350,000 $200,000 $500,000 These three factors account for the $500,000 budget overage as well as the 10% contingency included m the origmal estunate. Despite the fact that we are $500,000 over the June 18th estimate, staffbeheves thIs IS a very competItIve bId. The top two bidders were WIthIn 1 % of each other. Staffhas also consIdered the posslbihty ofblddmg the project. Ifwe were to wait untIl wmter and re-bld this project there IS a chance that constructIon costs would decrease However, in dISCUSSIng this fact with a number of IndiVIduals in the construction industry, thIs does not appear to be a hIgh probability. FlISt, the general trend m the constructIon industry is always m the upward direction Second, we have prebmmary mdIcatIons that there are already mflatlonary factors due to show up this spnng as labor contracts settle WIth various construction labor groups Third, negatIve movement m the economy could be offset m the construction industry due to favorable mterest rates '. October 12, 2001 ~ Another possiblhty consIdered was the redesign of the buildIng to remove the extra space The second and thmi floor of thIs buIldIng provide addItional office or storage space aV81lable for other departments m the City The space IS not programmed for Pubhc Works any tune m the near future. However, in. June when the City CouncIl was presented WIth the possibility of the extra space, It was deemed appropnate to construct the bUlldIng WIth thIs addIllonal square footage CouncIl and staff all felt that m the near future the City could have a need for thIs extra space Ifwe WIsh to remove thIs space from thIs bUlldIng, It would reqUIre a re-blCldIng and redesIgn. The redesign process would reqUIre addItional arclntecture and engmeenng fees. It is estimated that if the constructIon mdus1ly stays flat re-bidding the project without thIs space might yield a net savings of about $250,000 RECOMMENDATION: Given the uncertamty ofredesignmg or re-bidding this project and the fact that the bIds receIved appear to be compelltIve, staff recommends that the City CouncIl award thIs project to Dew ConstruCtIon and that staffbe dIrected to ImmedIately prepare Change Orders WIth Dew ConstructIon to deduct certaIn Items from the project. ACTION REQUIRED: If CouncIl concurs WIth staff's recommendatIon CouncIl should pass a motIon adoptmg a resolution award the contract of the Pubhc Works Faclhty ConstructIon Project to Dew COlpOratIOn. . . 2 . . . ~ I I :l J~v(m<<-c-/ 3^' ".;,~;, ;?}/:'~~,~ Y'~r:'i~ ~~~, Architects, Inc wwwSALAarc com MINNEAPOLIS, MN 43 Main Street SE, SUite 410 55414 Tel (612) 379 3037 Fax (612) 379 0001 Principals Timothy Fuller Joseph G Metzler Enc Odor Associate Marcelo Valdes EXCELSIOR, MN 440 2nd Street 55331 Tel (952) 3804817 Fax (952) 380 4818 Principal Dale Mulflnger Associate Paul Hannan STILLWATER, MN 904 South 4th Street 55082 Tel (651) 351 0961 Fax (651) 351 7327 Principals Wayne Branum Kelly R DavIs Kathenne A Hlllbrand Michaela Mahady ~~Js./(\~:!"~~ October II, 200 I Stillwater City CouncIl 216 N. 4th Street Stllwater, MN 55082 Dear Council, In June of 2000 the CommunIty Development Director with City Engmeer approached Sala Architects regardIng prelIminary designs for a proposed PublIc Works FacilIty on the Boutwell Road SIte. The purpose was to evaluate the feasibilIty of the SIte and to create a deSIgn prIor to the CIty purchasIng the SIte. We were pleased to be Involved In thIS project and were also Impressed With the city's Intent to design a facilIty that could be Integrated Into a developIng new neighborhood and protect the character of the adjacent eXIstIng Stillwater Township residences. This was a welcome challenge and opportUnIty for Sala Architects. The prelImInary work involved a senes of publIc meetIngs WIth neighbors to present the basIC concept and to get the Input of the communIty members directly affected by the project. In developIng a design we then Integrated most of the Ideas and addressed many of the concerns that were raIsed by the neighbors and also worked with many sensItIve site Issues due to the proximity to a wetland. The project was then presented to the same CItizens, many who had doubts and concerns earlIer were pleased With the result and expressed support for the project as It was presented AddItionally, other boards, commiSSions, and The CouncIl also reviewed and supported the prelIminary design for the project At thiS stage In the process we also presented cost estimates, see the attached copy of the August 8,2000 letter. The project cost at that time was projected to be approximately, $4,361.059 with additIonal city costs estimated to be $200,000 or $4,561,059. PrelIminary work on the project was completed In August of 2000. Sala Architects and CoenlStumpf Architects fee for thiS service was $15,000. The City then proceeded to purchase the land In the sprIng of 2001. In Apnl 200 1 we were again asked to provide design services to the City. We entered into a contract in which our fee for Basic Architectural Services (which includes Structural, Mechanical and Electrical EngIneenng Services) and Landscape Architectural Services was 8% of a projected project budget of $4,300,000. CivIl EngIneenng was to be prOVided as additional service and was not antICipated to be a significant need. Because the prelImInary desIgn process was carefully done with respect to . establIshed desIgn intent we felt we had a good startIng pOInt wIth the basIC form of the buildIng We proceeded to address the specIfic needs of the PublIc Works Department With greater attention to detaIl Our intent and I believe the city's desIre was to utIlize the prelIminary desIgn as much as possible. The buIlding, at thIS time, was deSIgned to reflect the rural agncultural and lumbenng vernacular of the StIllwater area To satisfy the smaller scale COndItIons of the residentIal area adjacent to the SIte we also broke up the form Into smaller portIons and roof forms All of thiS was done In an effort to set the buIldIng Into the SIte in ways that mInImize the Impact of a 40,000+ square foot buildIng. The site consideratIOns were of equal Importance and the resulting landscape design utIlIzed many rural farmstead elements such as WIndrows. AddItIOnally, the deSign of the WIndrows also provided draInage infiltratIon and pondIng reqUIrements need because of the Site'S prOXImIty to a wetland. SoIl tests revealed poor soils In some areas of the SIte, WhICh resulted In our fIrst real set back on the project. After consideratIon of optIons we determIned to go forward WIth tradItIOnal soIl correctIons on the SIte. ReVIsed cost estImates were presented reflectIng the projected soIl correctIon costs. Please refer to the attached copy of our letter dated June 18, 200 I. At this tIme the revised project cost estImate was $4,591,000, With additIOnal CIty costs stIll estimated to be approximately $208,500, . totalIng $4,799,500. In addItIon, we also came before the councIl to dISCUSS and seek your approval to proceed with the added unfinished second floor space that was Inherent In the basIC deSIgn The PublIc Works Department did not request the space but other departments WIthin the CIty had expressed Interest In utilIZIng It, if available. At the tIme we suggested thIS would not Increase the cost of the buIldIng significantly. We now belIeve that this IS one of the contrIbutIng factors in the higher than antICIpated bid results The earlIer estImates had not included the space In the calculations. (ThiS is a very difficult space to assess because of the deSIgn, but today we would most lIkely attrIbute a minImum of $200,000 to this space) Regrettably, we dId not Increase the estImate at the tIme of the presentatIOn Work progressed with a very short tIme frame to completed documents for biddIng with the results, as you know, higher than anticipated. The apparent low bid was Dew CorporatIon with a bId of $5,148,000, and the Alternate of $283,000, please refer to the attached bid results. This bId does not mclude the Salt ISand BuIldIng we had valued at $200,000 In the preVIOUS estimates. . ~ . We have been working wIth the Public Works Department and our consultants to plan a course of actIon for your consideration WhIle we were hopeful for the estImated costs to be realIzed on the project, we did do some thIngs WIth the bIdd10g documents that would give the City them was the RoofIng Alternate which has a value of $283,000 If used from the apparent low bId This Alternate would substItute the metal roofIng matenal for an asphalt shingle material. The specifIed alternate material is a 40-year product With a WInd resistance of 110 mIles per hour Secondly, we formatted the bid for site and CIvIl components of the project to be supplIed WIth UnIt prIc10g This has allowed us to modify the results WIth some deletIons and some postponed work that could be completed by other means and at a lower cost Please refer to the attached proposed lIst of UnIt prIce items to be deleted from the InItIal contract We estImate the cost reductIon to be approxImately $200,000. The thud optIon IS to modIfy some elements of the buildIng by change order after a contract IS awarded We estimate this to have a potential reduction 10 cost of $220,000 The elements of the bUIldIng we propose to change would have mInImal effect visually or functIonally. Lastly, Sala Architects regrets the 1Oconvenience to the City and Wishes to maInta10 the current fee contract Without any Increase In cost to the City do to the Increase cost of the project The options stated above total $703,000. Utilizing all of the projected cost reductIons from the UnIt prIc10g and the alternate would result In an InitIal contract of $4,665,000. Incorporat1Og the change orders could lower the cost of the project buIld10g contract to $4,445,000. . There are additIonal costs the City wIll Incur to complete the project Please refer to the cost summary provIded by the PublIc Works Department. The cost summary IdentIfies the expendItures the CIty has paId to date on the project. It also lIsts other specialty Items In the buIldIng the Salt/Sand BuIldIng and fees. It IS our SIncerest hope that the many efforts put into thiS project to date wIll result In an excellent facilIty for the City . We belIeve there is a way to move forward pOSItIvely on the proJect, and trust that the City has the wIll to do so Please feel free to call upon Sala Architects at any tIme to answer questIons or address any concerns you have or that may anse. 7~T3 Wayne Branum, AlA . .. Cost summary for public works facility (10/11/01) Pre-bid Items Total spent 2000 Spent thru 9/31/01 SoIl correctIons Project bid AdditIonal Arch Mlsc Fees Non-bid items VOIce & Data Pressure Wash 011 systems Salt sand buildIng FUfillshmgs Subtotal Project deductions Metal roofto asphalt Construction mods Site & landscape . $19,500 $257,000 $130,000 $5,148,000 $147,000 $30,000 $35,000 $20,000 $20,000 $200,000 $30,000 $6,036,500 ($283,000) ($221,000) ($220,000) net, after re-blddmg some Items . Total Droiect cost $5.312.500 (June 18, 2001 est/mate was $4,791,000) Add-ons Fuel Dispense Crane system $35,000* $85,000* *These Items were Included In the conceptual plan, but are not necessary Immediately. Both could be completed at a later date. (Note the salt sand bUlldmg could be built later too, but the legislature IS lookIng at makmg it a reqUIrement that all salt be stored In a covered facilIty Currently we store most of our salt In the prison). For cost efficiencies, It'S recommended we Include these items at thIs tIme. Factors affecting the pnce. BUIldIng and site reqUIred soIl correctIons $350,000 Increase In buIldmg size $200,000 Error In constructIon cost estImate $500,000 . . June 18, 2001 City of StIllwater Parks and Public Works - Boutwell FacIlIty PrehmInary Cost Estimates Construction Cost 1.1 Garage and Washbay 1.2 Office and Lockers I 3 RepaIr Garages 1 4 MezzanIne/ Storage 1.5 Specialty Construction Sub Total 23,246 sf@ 65 3,164 sf@ 110 8,030 sf@ 85 2,736 sf@ 30 1.6 Soll Correction (est) 1.7 Salt/Sand BulldIng 1.8 Site Work (Bldg. phase only) Total First Phase 1.9 Site Work (Landscape Plan, second phase) 2.0 ContIngency 10% Total Cost and Contingency . Architectural Cost 2 1 Fee 8% of $4,251,126 2.2 Relmbursables 1,510,990 00 348,040.00 682,550.00 82,080.00 115.000 00 2,738,660.00 350,00.00 180,00 00 261.000 00 3,529,660.00 335,000.00 386.466.00 4,251,126.00 340090 00 4,591,216.00 The City should be aware that additional costs not lIsted above wlll be Incurred They WIll include but are not limIted to the follOWIng: Survey Soll tests Materials testIng Insurance SAC-WAC Voice and data Furnishings FInancmg costs Legal fees MOVIng costs 4,000 00 4,500 00 We suggest a prehminary workIng budget for these costs at $200,000 00 to be adjusted, as more information becomes aVaIlable. . :AI www.5ALAarc.com MINNEAPOLIS, MN 43 Main Street SE Suite 410 55414 Tel (612) 37~ 3037 Fax (612) 379 0001 Principals Timothy Fuller Joseph G Metzler Dale Mulflnger ASSOCiates Jean Larson EriC Odor STILLWATER, MN 904 South 4th Street 55082 Tel (651) 3S1 0961 Fax (651) 351 7327 Principals Katherine A Cartrette Kelly R DaVIS Michaela Mahady ASSOCiates Wayne Branum City of Stillwater Parks and PublIc Works - Boutwell FacilIty PrelIminary Cost Estimates Construction Cost 1.1 Garage and Storage 1.2 Office and Lockers 1.3 Repair Garages 1.4 Mezzanine Storage 1.5 Specialty Construction 1.6 Salt Sand Bldg. 1.7 Site Work (Bldg. only) l'H"\SC! Oa3e 1.8 Site Work (Landscape Plan) 'P~-rwv. ( ; ,/ 24,352 sf@ 60 5,000 sf@ 100 6,020 sf@ 85 2,500 sf@ 75 1.9 Contingency 15% Architectural Cost 2.1 2.2 Fee 8% of $4,038,018 Relmbursables .. 1,461,120.00 500,000.00 511,700.00 187,500.00 75,000.00 180,000.00 261,000 00 335.000.00 3,511,320.00 526.698 00 4,038,018.00 323,041.00 . 4,361,059.00 The CIty should be aware that additional costs not lIsted will be incurred. They wIll include but are not lImIted to the followmg: Survey Soil tests Materials testing Insurance SAC-WAC Voice and data Furnishings Financing costs Legal fees Movmg costs 'We suggest a preliminary working budget for these costs at $200,000.00 to be adjusted, as more information becomes aVailable . Estimated Umt Pnce NO Item Umt Quantrty Furnished & Total Price Installed 8 Bryan Red Aggregate (318" Minus Trail & per ton 260 52 13.520 Field 10 12" Wide Concrete Edge Curb per Un. Ft 2980 4 11,920 24 Drainage Channel Aggregate (2" x 8" per Ton 145 53 7685 Stones) 38 Street lighting Lexington Standard Corp each OmItS 2,255 11,275 39 Bollard Lighttng - SISTERMAlux each Omlt6 1,450 8700 40 Planting White Pine Trees Includes Mulch each omit 1/3 416 17,750 and alllnadentals 41 Planting Autumn Blaze Maples Includes each omit 1/3 244 11,061 Mulch and all incidentals 43 Planting Austrian Pine Includes Mulch and each omit 1/3 416 4160 alllnadentals 46 Imported Top Soli per Cu Yd 3288 16 52,608 47 Turf/Seed M1 Dry MIX Pralne per Acre 5.36 3575 19162 48 Turf/Seed M2 Wet MIX Praine per Acre 289 7180 20750 49 Turf/Seed M3 Low MIX Pralne per Am 0.16 32208 5153 50 Turf/Seed M4 Sod perSq Yd 8636 235 20295 52 Board Walk and Railing Lump Sum 1 57211 54 Imgation System Lump Sum 1 12,489 55 Litter Receptacles each 4 1053 4212 TOTALS 277,951 OPTIONS FOR POSTPONED AND DELETED ITEMS FROM THE SEPTEBER 28, 2001 LOW BID . . BID TABULA.N Public Works Facility 9619 Friday, September 27, 2001 . Project: Job No.: Bid Opening: Tabulated By: Klayton Eckles Company Name City BASE BID , Alt. Bid Bond Dew Corporation $ 5,148,00000 $ 283,000.00 x Rochon Coporatlon $ 5,200,000 00 $ 99,000.00 x Ebert Construction $ 5,399,500.00 $ 280,000.00 x Shaw-lindquIst Associates Inc St. Paul, MN $ 5,470,000.00 $ 109,297.00 x Arkay ConstructIon Company Golden Valley, MN $ 5,579,000.00 $ 100,000.00 x Merrimac ConstructIon Company, Inc. Ham Lake, MN $ 5,781,975.00 $ 279,000.00 x Schreiber Mullaney ConstructIon Co , Inc. St. Paul, MN $ 5,790,000.00 $ 123,420.00 x The Builders Inc. MInneapolis, MN $ 5,846,000.00 $ 270,000.00 x Lund MartIn Construction, Inc. Minneapolis, MN $ 5,920,000.00 $ 200,000.00 x RJM ConstructIon Plymouth, MN $ 6,112,000.00 $ 90,000.00 x ENGINEER'S ESTIMATE . ~ ,-. '. . . MEMORANDUM TO Mayor and CouncIl FR. CIty Admimstrator RE: PublIc Works facility debt Impact on "Legal Debt MargIn" and tax rate DA October 11,2001 DISCUSSion. Attached IS a schedule entItled "Legal Debt MargIn Projection" and a schedule that is entitled "Projected Debt Service" The first schedule shows the projected impact that debt related to the finanCIng of the PublIc Works facIlIty (@ $56 mIllIon) would have on the City's "Legal Debt Margin". Legal Debt Margin ("Margin") IS the amount of General OblIgatIon debt (supported pnmanly by tax revenue) that the CIty can have at a given pOInt In tIme For example, as of thIS date the CIty'S MargIn is $9 62 mIllIon AssumIng the City was to issue debt for the PublIc Works facIlity and also for the 200 I and 2002 CapItal Outlay, the MargIn would fall to $3 25 mIllIon in 2002 In other words the CIty would not be able to Issue General OblIgatIOn bonds (supported solely by taxes) that are in excess of $$3 2 mIllIon In 2002 On the other hand the MargIn Increases each year because debt IS paid each year and the CIty'S estImated market value also Increases The MargIn schedule tries to project what the Margin WIll be based on the potential borrOWIng that IS shown on the Projected Debt Service Schedule If the assumptIOns are correct or at least somewhat accurate, the CIty'S debt margIn WIll Increase to $7 4 mIllIon in 2006 and to $10 5 mIllIon by 2008 (and Increasingly hIgher thereafter). Therefore, if the CouncIl approves the constructIOn of the facIlItIes, It would appear that the City IS in a pOSItIon to Issue bonds for the PublIc Works faCIlIty and stIll have some room for borrOWIng in the future (especially 3 to 4 years from now) In regard to the Impact on future tax rates and property taxes, It appears that the tax rate Impact IS somewhat In lIne WIth the prOjectIOn staff prepared earlIer this year Although I was not able to prepare all of the schedules for the packet, I wIll have a schedule shOWIng the projected tax rate and another schedule shOWIng Impact on property tax payers (1 e, on reSidentIal umts valued at $100,000, $150,000 and $200,000) gIven to you by Monday evenIng I can explaIn thIS more fully at the meetIng Tuesday RecommendatIOn None - InformatIonal only ~~ ... . ~ . . . LEGAL DEBT MARGIN PROJECTION At Year Ending December 31 2010 2011 2012 Estimated Market Value 894,139000 938 846 000 985 788 000 1,035077 000 1,086 831,000 1141173 000 1 198 232,000 1,258,144 000 1 321 051 000 1,387104000 1,456 459 000 1 529 282 000 1605746000 1 686 033 000 1 770 335 000 1 858 852 000 1,951 795,000 2049 385,000 2151854 000 2 259,447 000 2372419000 Leaal Debt Marq,n Debt LmltabOn 2% of estimated market value 17 882 780 18776,920 19715760 20 701 540 21 736,620 22823 460 23,964 640 25 162880 26 421 020 27742080 29,129 180 30 585 640 32 114920 33 720 660 35406 700 37 177,040 39035 900 40 987 700 43 037 080 45,188 940 47 448 380 T olaf Debt Applicable to limitation 8 261 665 15518332 15767239 15782856 15670973 15421 590 15049 707 14,609074 13,979691 13,261 559 12 786 615 12340421 11866 727 11365533 10,871 839 10 356 895 9870 701 9357,007 8810813 8,347119 7 867 175 Legal Debt Margin Notes 1 Estmated Market Value Increases by 5"10 every year 2 Debt applicable to debt margin Includes eXISting Capital Outlay Bonds, anhclpllted Capital Outlay bonds and bond ISsued forthe PublIC Works FaCIlity 3 Pnnclpal payments begin the year follOWIng the year of ISsuance ~ - . . . MEMORANDUM TO Mayor and CouncIl FR: City AdmInIstrator RE Projected tax rate and impact on Residential property taxes DA. October 15,2001 DISCUSSIOn Attached IS a schedule entitled "Long Range Tax Rate ProjectIon" and a schedule that IS entitled "Projected Impact on ReSidential Property Taxes" The fIrst schedule IS an estimate of what the City's tax rate will be over the next 20 years based on an estImate of what the General tax levy WIll be and what the debt service levy WIll be gIven the current debt service schedule and potentIal debt service (Including debt service of$5 6 mIlhon related to the PublIc Works faCIlIty) The schedule also estImates what the Tax Capacity Will be over the next few years All of these factors were used to determine what the City's tax rate WIll be The second schedule IS a projection of what the taxes WIll be based on the CIty'S projected tax rate and on what the estImated or projected tax rate of other taxIng jurischctIons (I e , county, School and other) wIll be over the same tIme period Although the taxes do rise over tIme, the Increases do not appear to be unreasonable It should also be pointed out that the tax rate projection Includes the pasSIng of the proposed school levy referendum If the referendum does not pass, the taxes would be about 12% - 14% less each year As with any long range projection It must be cautioned that the schedules attached to thIS memo are estimates that are based on current conditIons and on assumptIons that are just a "best guess" as to what conditIons mIght be In the future RecommendatIon. None - Informational only. ;JJ- A1 PROJECTED DE!lT ~ER __ _ ~ Sched\lLedDebt.ew 2000E ClIpItal auuay Oak Glen 1994A Imp_ 19940 Capdal OI!U~ 19948 Imp _ 1997 A CapttaI Outlay ~993C_~~ 2000C Capllal OuUay ~ Sports Center R~ 1~ ClIpItal 0uU~ _ 2??oo Sports F8C1l1l1es R_ev !..99!iAsa~~.l: _ _ __ Sub totS! Less dedi...;t;"ons. Cancelled leVies 9'h<'r '!_~s _ ~l!!I..Qedudtons _ Total c~.!?ebt\evY -- potiiikal Added Debt-LevY _ CepIlal OuUay __ _ Street Improvements _ _ _ _ P~~ ~~s..f~l'!YJ$5 6 mil') Iol!!l North Hili P~~ T~I jiot~a1 ~DebiT~y-: ~al ~r~~~_I,.'!.'1: Levv2000 ILew2001 Lew2002 Lew2003 Lew2004 Lew2005 ILew2006 Lew2007 Lew2008 Levv2009 Levv2010 lew2011 Lew2012 Lew2013 Lew2014 Lew2015 Lew2016 Lew2017 Lew2018 l..ew2019 Lew2020 Lew2021 Pav2001 I Pav2002 Pav2oo3 Pav20041 Pav2005 Pav2006 1 Pav2007 Pav2008 Pav2009 Pav2010 Pav2011 Pav2012 Pav2013 Pav2014 Pav2015 Pav2016 Pav2017 Pav2018 P-2019 Pav2020 Pav2021 P-2022 - ,~,J - l - t - 1. :< :~: - : ~~ =:-- -I-~ ~- ~-- -j : -i- ~-=- -~~-~ ~- j =---=~= = ~-- ==1- -=--~~-=---=- =-~-== 1~;~:~1 1~~~1_ : ~~ _ ~ =; ~ ~ _ _ _ - I _j _ ~ _ _I ~ = -~ = ~-~-- t -=- ~ - --=:~= - - ~~~~-::-r~~ -~~ I---~~ =; - ~~-=-=-~- -~ ~ -~ ~~ ~;'~~l l!~=1 -"40058 -33044:--__ I _j - - J - - --i - - 1- --r- -- --- - 1--- -r--- - -i- - T -::-=l----- 129179- 874421 89348 85673, 87174 88368, I.J - 11_ ' :- - - 1-:"=- - i -- - -;1- - - , ~ --:.- - '). -~- 118741 1197081 115077' !1560~1 1158151 1104601 - I I ---1 412-503 ~11876i -410660 3729141 351608 3562471 ~ii4a1 - -~~82~~ 2527991 2491491_~ 250726! ~ffil.6881 --255544 -:-2s449'!t 252919i~::-~r=.:-=-=- T_ - ~ - = r == _ J - - - - -194232 194342 167969 168780 169358, 169701 154062 154639 154983 1~50931_ 154970, 117~ 1!8~J 119719, _ 120,296 _120640, __ _ -- - - - --- 1S~1297 _ 100478, 191397 192053 -'87328 l~j22 IsiiiOO 187534' -192025: 190704' 189008: 186960~ 189,664: 1916721 187875' 1887971 189033: _ J - 4~l!.6?0 4204Q? 414370 413320 ~}~_~480'__3I1J9Q -308L~1 309324 ~~_31!1~1 _3!J95O!L~_~_!L.;3067971 304599,_~7_~L3OB72?~ ~~~ ____ _m - , "I " I -" 2104 1861 19419981 18575801 18488471 14288791 1 381 386 12232781 12219781 1 OOB 5001 10031381 9091311 904 8931 904 7101 865012 8725471 872 682 865689 616523 4977601 304 2711 n__ I =-~__-= , I. 'I I I 1 _I _ 1 --1 _: - I - - - __ I - __...l -- -- - -- - - --- - --t-----r- -- -- ~-- -- -' ------1-----4 ----+- - j -- -1- ! ~- ---+--- - 271985'-271324' 270182 2224121 219927: 2199121-2fe82i. 222604- 223083 2203971 943981 94516 ---I~_-_~__-=- I I I I I I I 2701821 222 4121 2199271 219912 2188241 222604 223083 220 3971 94 3981 94 516 I I I 1 I I --- I_~_-=--=--:-~ 732956 686 7191 684 966T 684798 6461881 649943 649599 6452921 522 1251 -403244 304 2711 _ _' _ _ _ _ _____ _ ___ ___ _ _ +-____ _J _ _~_ __ ~_ __l_____~ __ --1.__1___ _ 'I 'I' .! 706 905 1714778__1731_509 _"1747 584: ~ 763003 '_1771208L 17790851 1,795,823 1811 9041 18283811 - 1836 5851 ! B44 462i _ 186f198 538 000 607 500 634 000 659 500 6B4 000 707500 L 735000' 761 500 f 7870001 811 500 I 835000, 862500 1_ - ~ 4~_145 - ~.lE.279 ~-415h ~~_~ 3B26851~-271820:-3609551 ~ =-3392261~ 328360 3.!?_4~' -306630, 2~5]li6 2111004 J~loo~ _ ~1006 _261OQ7. 251lJO!!.. _t!.ilOO9I_231..Q!Q..T__22!.!I!1..L.!6434.!,_ 70004L____L_ __ ~ -- I, I , 2962054130185621 3040930T 3061640130806961 3091537 310605013128424T3102471 30382451 298908113013592 3045964 1 I I I 1 3695010\ 3705281 3725896 374643813726884\ 3741480 3755649 3773716 3624596 34414891 3293352 30135921 3045964 : I I I l - - ~ 1- - - _ - 1... - ~I~_= ~ - ~I - I _ -_=~ ~ _- _ _ _I - - - , I 1~61t 13!i,8~8 25 3891 !i39t6 109 544 ' 1i3 418, 1158121 406 396 1 - - 273352, 191 528! 5~=~ 1 1 1 1 I 1 , I \ 1fG.15Ci 13T 333 243291 529l!5 73 697 I l~o09~ 1174391 -407191 -270659, '!!f 8~3l 420 407 I 306.414 75000 ___I i360,666 ' 3011771---301 029 282483, 269468. , , 5115391 3814141 6050931 6618331 3010291 282 4831 269 4681 271985 1 , I 1592627115605841. 12524871 118701411127850110989031 95381llr 949993 271 324 - u, 313.345 1981941 --390000 60 000 - -350 000 , - I 1 592 627 2 360 584 800 000 3041~ 300 900 _ __ ___--I __ _ __ 737 176 - -695223 -118000 - - 502 198 81666 - 908666 1113576 1309956 1506991 1695168 -1874482 - 174000 -228000 - 295000 359500 - 421 500 - 481 000 491 334 - 480468 469 604 - 458 739 447 874 - -437 009 23Q 999 ~o.: 999 ~f @" ~21-QO~ ~l1Qo~ 3Ql_0Q3 r - -I - 1 397 087 1 804 999 2 163043 24055601 2646 231T 2 875 5441 3093494 2649574 2992013 32908931 350446313600041 3825537 3830670 Notes ~~al Outt.!!l ~ ii1rcreases by $50 -oifO eve~ ~y!,!r.s 2_ S.!<ee!.!~yement debt Increases by $100 000 ey'~ ~ ~rs 3 Caprtal Outlay and Street Improvement debt IS at 5% Interest 4 PUblic wOikS faCIlity debt,s p~~ Over 25 ye~rs-@-4 5% Interest ,. ~ . ~ __u 1 - , 1 . . . PROJECTED P1PJ\CT_ ON RESIDENTI^L PRODERTY TAXES PAYABLE TPAYABLE PAYABLE I PAYABLE 1 PAYABLE PAYABLE PAYABLE I PAYABLE I PAYABLE PAYABLE' PAYABLE PAYABLE PAYABLE I PAYABLE PAYABLE PAYABLE I PAYABLE 1 PAYABLE PAYABLE IPAYABLE I PAYABLE I PAYABLE PAYABLE 1 PAYABLE PAYABLE PAYABLE 2001 T 2002 2003 I 2004 I 2005 2006 2007 I 2008 I 2009 2010 I 2011 2012 2013 I 2014 2015 2016 I 2017 . r 2018 2019 2020 I 2021 I 2022 2023 I 2024 2025 2026 Taxable Market Value I 95 300 1 100 000 105 000 1102501 115763 121551 127 629 1340101 140711 147747 1551341 162891 171 036 1795881 188 567 197 995 207 895T 2182901 229 205 240 665 2526981 265 3331 278 600 292 530 1 307157 322515 Tax Rales washonglon County 24 00% 2994% 30 84% 3177% 32 72% 3370% 3471% 35 75% 36 82% 37 92% 39 06% 4023% 4144% 4268% 4396% 4528% 4664% 4804% 4948% 50 96% 52 49% 54 06% 55 68% 57 35% 5907% 60 84% CIty 3570% 5819% 59 25% 60 60% 6134% 6104% 5984% 5963% 5773% 54 92% 5314% 5184% 5031% 4861% 47 17% 4574% 44 42% 42 35% 40 24% 3841% 3613% 35 23% 35 89% 3381% 3203% 30 36% SChool 50 69% 4107% 42 30% 43 57% 44 88% 46 23V, 4762% 4905% 50 52% 5204% 53 60% 5521% 56 87% 58 58% 60 34% 6215% 6401% 65 93% 6791'10 69 95% 72 05% 7421% 7fi 44% 7873% 8109% 8352% Mello Taxmg 0Istnc1s 000% 184% 190% 196% 202% 208% 214% 220% 227% 234% 241% 248% 255% 263% 271% 279% 287% 296% 305% 314% 323% 333% 343% 353'10 364% 375'10 Other Tax"", 0Istnc1s 655% 096% 099% 102% 105% 108% 111% 114% 117% 121% 125% 129% 133% 137'10 141% 145% 149% 153% 158'10 163% 168'10 173% 178% 183% 188'10 194% Total 11694'10 132 00% 13528'10 13892'10 14201'10 14413'10 14542% 14777% 14851% 14843% 14946% 15105% 152 50% 15387% 155 59% 15741% 15943% 16081% 162 26% 164 09% 16558% 168 56% 17322% 175 25% 17771'" 18041% Taxable Tax CapaCIty 1 107Sf 10001 1050 1103 11581 1216 1276 1340 14071 1477 15511 1629 1710 17961 18861 1980 2079 21831 22921 24071 2527 2653 2786 2925 30721 3225 Tax Calculabon Washington County 259 299 324 350 379 410 443 479 518 560 606 655 709 767 829 897 970 1049 1134 1227 1326 1434 1551 1677 1815 1962 CIty 385 582 622 668 710 742 764 799 812 811 824 844 860 873 890 906 923 924 922 925 913 935 1000 989 984 979 SChool 546 411 444 481 520 562 608 657 711 769 831 899 972 1052 1138 1231 1331 1439 1556 1684 1821 1969 2130 2303 2491 2694 Mello Taxmg OIslnc1s 0 18 20 22 23 25 27 29 32 35 37 40 44 47 51 55 60 65 70 76 82 88 96 103 112 121 Other Taxm" OIslncls 71 10 10 11 12 13 14 15 16 18 19 21 23 25 27 29 31 33 36 39 42 46 50 54 58 63 Total Tax I 1261 13201 1420 1532 16441 17521 1856 1979 20891 2193 2317 24591 2608 2764 29351 3118 3315 3510 37181 39511 41841 4472 48271 5126 5460 5819 Taxable Market Value 143000 150 0001 1575001 165375 173 644 162 3261 1914421 201014 211 065 2216181 232 699 244 3341 256 5511 269 379 282 848 2969901 311840 327 432 3438041 360 994 379 0441 397 99tH 417896 4387911 460 731 483 768 Tax Rates WashIngton County 24 00% 2994% 3084% 3177% 3272% 3370'10 3471% 35 75% 36 82% 3792% 3906'" 40 23% 4144'10 42 68% 43 96% 45 28% 4664% 4804% 49 48% 50 96% 5249% 54 06% 5568% 5735% 5907% 8084% CIty 35 70% 5819% 59 25% 6060% 6134'10 6104'10 5984'10 5963% 5773'10 54 92% 5314'10 5184'10 5031% 4861% 4717'10 4574'10 44 42% 4235'10 4024'10 3841% 3613'10 35 23% 3589% 3381% 32 03% 30 36% School 50 69% 4107% 4230% 4357'10 4488% 4623% 4762% 4905'10 5052'10 5204% 5360% 5521% 56 87% 58 58% 60 34% 6215% 6401% 65 93% 6791% 6995% 72 05% 7421% 7644% 78 73% 8109% 83 52% Metro Taxmg OIstnc1s 000% 184'10 190% 196% 202% 208% 214% 220% 227% 234% 241% 248% 255% 263% 271% 279'10 287% 296% 305% 314% 323% 333% 343'" 353% 364% 375% Olher Taxtn" Otstnc1s 655% 096'10 1199% 102% 105% 108% 111% 114% 117% 121% 125% 129% 133% 137% 141% 145% 149% 153% 158% 163% 168% 173% 178% 183% 188% 194% Total 11694% 13200% 13528% 138 92% 14201% 14413'10 145 42% 14777% 14851% 14843% 14946% 15105% 15250% 153 87% 155 59% 15741% 159 43% 16081% 16226% 164 09% 165 58% 168 56% 17322% 175 25% 177 71 % 18041% Taxable Tax Capaclly I 18661 15001 15751 16541 17361 16231 19141 20101 21111 22161 23271 24431 25661 26941 28281 29701 31181 32741 34381 36101 3790 3980 41791 4388 46071 4838 Tax Calculabon Wash"'9lon Counly 448 449 486 525 568 614 664 719 777 840 909 983 1063 1150 1243 1345 1454 1573 1701 1840 1989 2152 'J327 2517 2721 2943 CIty 666 873 933 1002 1065 1113 1145 1199 1219 1217 1236 1266 1291 1310 1334 1359 1385 1386 1384 1387 1369 1402 1500 1484 1476 1469 SChool - 946 616 666 721 779 843 911 986 1066 1153 1247 1349 1459 1578 1706 1846 1996 2159 2335 2525 2731 2954 3194 3455 3736 4041 Metro Taxmg OIslnc1s 0 28 30 32 35 38 41 44 48 52 56 61 65 71 77 83 89 97 105 113 122 133 143 155 168 181 Olher Taxmo Otslncts 122 14 16 17 18 20 21 23 25 27 29 32 34 37 40 43 46 50 54 59 64 69 74 80 87 94 Total Tax I 21821 1980 2131 22971 2465 2628 2782 29711 3135 3289 3 4771 3691 3912 41461 4400 4676 49701 52651 5579 5924 62751 6710 7238 76911 8188 8728 Taxable Market Value 1 190 5001 200 000 1 2100001 2205001 231 5251 2431011 2552561 2680191 2814201 2954911 3102661 325 7791 3420681 3591711 377 1301 3959871 4157861 436 5751 4584041 481 324 505 390 1 530 66ll I 557 193 585 0531 614306 645021 Tax Rates Washmglon County 24 00% 2994% 3084% 3177% 32 72% 33 70% 3471% 35 75% 36 82% 37 92% 39 06'/, 40 23% 4144% 42 68% 43 96% 4528% 4664% 4804% 4948% 50 96% 5249% 54 06% 55 68% 57 35% 59 07% 6084% Clly 35 70% 5819% 59 25% 60 60% 6134% 6104% 59 84% 59 63% 5773% 54 92% 5314% 5184% 5031% 4861% 47 17% 4574% 44 42% 42 35% 4024% 3841% 3613% 35 23% 3589% 3381% 32 03% 30 36% School 50 69% 4107% 42 30% 43 57% 44 88% 4623'10 4762% 4905% 50 52% 52 04% 5360% 5521% 56 87% 58 58% 6034% 6215% 6401% 6593% 6791% 6995% 72 05% 7421% 7644% 78 73% 8109% 83 52% Metro TaXIng OIslncls 000% 184% 190% 196% 202% 208% 214% 220% 227% 234% 241% 248% 255% 263'10 271% 279% 287% 296% 305% 314% 323% 333% 343% 353% 364% 375% Other Taxtng OIstncls 655% 096% 099% 102'10 105% 108% 111% 114% 117% 121% 125% 129% 133% 137% 141% 145% 149% 153% 151l% 163% 168% 173% 178% 183% 188% 194% Total 1 11694%1 13200'101 13528%1 13892%1 142111%1 14413%1 14542% I 14777%1 14851%1 14843%1 14946%1 15105%1 152 50%1 15387%1 15559%1 15741%1 15943%1 16081%1 16226%1 164 09% 165 58'" 168 56% 1 17322% 175 25% 17771%\ 18041% Taxable Tax CapaCIty 1 26491 20001 21001 22051 23151 24311 25531 26801 28141 29551 31031 32581 34211 35921 37711 39601 41581 43661 45841 4813 5067 53831 5715 6063 64291 6813 Tax Calculabon WashIngton County 636 599 648 701 757 819 886 958 1036 1121 1212 1311 1418 1533 1658 1793 1939 2097 2268 2453 2660 2910 3182 3477 3798 4145 CIty 946 1164 1244 1336 1420 1484 1528 1598 1624 1623 1649 1689 1721 1746 1779 1811 1847 1849 1845 1849 1831 1896 2051 2050 2059 2068 School 1343 821 888 961 1039 1 124 1216 1315 1422 1538 1663 1799 1946 2104 2275 2461 2662 2879 3113 3367 3651 3995 4369 4773 5213 5690 Melm TaXll1g OIstnc1s 0 37 40 43 47 51 55 59 64 69 75 81 87 94 102 110 119 129 140 151 164 179 196 214 234 255 Other TaXll1" DIslncls 174 19 21 22 24 26 28 31 33 36 39 42 45 49 53 57 62 67 72 78 85 93 102 111 121 132 Total Tax I 30991 2640 2841 30631 32871 3504 3713 3961\ 41791 4387 4638 49221 5217 5526 5 867T 6232 6629 7021 74381 78981 8391 9073 99001 10 625 11425 12290 !llIln. 1 Taxable Market Value Increases 5% every year 2 Tax rales for WashIngton County School Melm TaXIng Dlstncls and Other TaXing Dlstncts Increase 3% every year J School tax rale Includes the pasSIng of the voler referendum . . . . PAYABlE PAYABLE PAYABlE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABlE LONG RANGE TAX RATE PROJECTION 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2021 LEVY BEFORE ADDITIONSJREDUCTIONS- 4 034 297 4 155 326 4 279 986 4 408,386 4 540 638 4 676 857 4817163 4 961 678 5110528 5 263 844 5 421 759 5584 412 5 751 944 5 924 502 6 102 '137 6 285 304 6 473 863 6 668 079 6868, 121 7074165 GENERAL LEVY 1 560 584 1 252 487 1 187 014 1 127850 1 098 903 953810 949 993 737 176 732 956 686 719 684 966 684 798 646 188 649 943 649 599 645 292 522 125 403 244 304 721 0 SCHEDULED DEBT LEVY 55948811 54078131 5467 0001 5536 '1361 56395411 5 630 6671 5767,1561 5 698,8541 58434841 5950,5631 6 106 7251 62692101 63981321 65744451 6751 8361 6 930 5961 6995 9881 7 071 3'131 7 1728421 7074165\ Sub total POTENTIAL ADDITIONAL LEVY Capllal Outlay 390 000 695 223 908 666 1113576 1 309 956 1 506 991 1 695168 1 874482 1 706 905 1 714 778 1 731 509 1 747 584 1 763,003 1771,208 1 779,085 1 795 8'13 1811904 1 828,381 1 838 585 1,844 462 Street Improvements 60000 118000 174 000 228 000 295 000 359 500 421 500 481 000 538 000 607 500 634 000 659 500 684,000 707,500 735 000 761 500 787 000 811500 835 000 North Hili PrOJect 81 666 230,999 340 999 331 000 321 001 311002 301 003 291 004 281005 271 006 261 007 251,008 241 009 231,010 221011 164 341 70,004 Pubhc Works faCIlity levy (@ $5 6 mill) 350 000 502,198 491 334 480 468 469 604 458 739 447874 437 009 426 145 415279 404 415 393 549 382 685 371 820 360 955 350,090 339 226 328 380 317,496 306,630 Total potenhal add1lJonallevy 7400001 13390871 1 7489991 2 1090431 2338 5601 2581,7311 28135441 30339941 29050541 2 949 0621 30144301 3038 1401 3056,1961 30680371 3078 5501 3101 9241 3 076 9711 3013,7451 29655811 2986 0921 Total potenlIaI certJfied levy 63348811 6 746 9001 72159991 76452791 79781011 82123981 8,580 7001 87328481 8,748 5381 88996251 91211551 93053501 9454 3281 9642,4821 98303861 100325201 100729591 100850681 10138,4231 10,060 2571 LESS FISCAl DISPARITIES 658 560 I 678 317\ 6986671 7196271 741 2161 763 4521 786 3561 809 9471 834 2451 8592721 885 050 I 9116021 938 9501 967,119/ 996,1331 1 026 0171 10567981 10885021 1121,1571 1154,7921 TOTAL POTENTIAL NET LEVY 56763211 60685831 6 517 3321 6 925 6521 72368851 74489461 7 794 3441 7922 9011 79142931 80403531 8238 1051 8393,7481 85153781 8,6753631 8834 2531 90065031 90161611 89965661 9 017 2661 89054651 CITY TAXABLE TAX CAPACITY 9754 0071 10241 7071 10 753 7921 11 291 4821 11 856 0561 124488591 130713021 13 724,8671 144111101 15 131 6661 15888 2491 166826611 17 516 7941 183926341 19,3122661 20 277 8791 21 291 7731 22 356 3821 23,4741801 24647 8891 CITY TAX RATE (Levy dMded by tax capacity) 5819%1 5925%1 60 60%1 61 34%1 6104%1 5984%1 5963%1 5773%1 5492%1 53 14% 1 5184%1 5031%1 4861%1 4717%1 4574%1 4442%1 4235%1 40 24%1 38 41%1 3813%1 Assumptions 1 General Levy mcreases by 3% each year 2 Debt service levies are per present schedule 3 HACA Increases by 2% each year 4 Fiscal OIspantles Increase by 4% each year 5 Taxable tax capaaty Increases by 5% per yr . . . . . . . ... ORDINANCE NO.: AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31-1, SUBD. 5, ~ 2 ENTITLED ZONING MAPS AND BOUNDARIES BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE COTTAGE RESIDENTIAL (CR) PRESERVATION ZONING DISTRICT TO THE TOWNHOUSE RESIDENTIAL (TR) DISTRICT The CIty CouncIl of the CIty of StIllwater does ordaIn 1 The property descnbed on ExhIbIt "A" IS hereby rezoned from Cottage ReSIdentIal (CR) to Town ReSidential (TR) 2. The ZOnIng Map of the CIty IS changed to Include thiS desIgnation. In all other ways, the StIllwater City Code shall remaIn In full force and effect This OrdInance shall be effectIve upon ItS passage and publIcatIon accordIng to law Enacted by the CIty CouncIl of the CIty of StIllwater thIs 16th day of October, 2001 By Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk r<~~-~"-' . ThIS property outlIned In crosshatch, IS rezoned from Cottage ResidentIal (CR) to Town ReSidentIal (TR) . \ - -= , ~ .---. ~_.--. 1,' .' .' IJ' ,'I -'.~ ... I I , / I I I,} I '.J . LOlli Lake It Cue's Zf-~S-1. 2, 3. ~l 4 " :.. -.... .Zoning Districts Lon: L:d.e L:t1.esbore Tr:adilion:al CoU:!:e Vill:age Commerc:i:al -LR -TR -CR -VC . 11 a[j i /.;;j " .. , TO: . FROM: DATE: SUBJECT: Stillwater City Council Steve Russell, Community Development Director Lynne Bly, Mn/DOT Project Manager, T H. 36 Partnership Study October 11, 2001 Local Cost Share for T.H. 36 Partnership Study Background At the Council's meeting of July 17, 2001, the Council adopted a resolution pledging the City'S participation In and support for the T H 36 Partnership Study - the planmng process that IS geared toward providing "the needed facts to fully evaluate plan alternatives In developing a consensus VISion for the T H 36 cOrridor." . Partnership Study Status and Approach SRF Consulting Group, the consultant who conducted the Downtown Stillwater Traffic Operations Study, has been selected for the T.H 36 Partnership Study. A scope of serviceS has been developed by staff from Stillwater, Oak Park Heights, Washington County, and Mn/DOT that emphases Identification of local Impacts of alternative intersection or interchange configurations for the three T.H. 36 Intersections between T.H 5 and T H. 95. (A copy of the scope IS attached.) The study analYSIS will address local traffiC, bUSiness, pedestnan, emergency services, and other Impacts throughout the study area from T.H. 5 to T.H. 95 and from CSAH 12/Myrtle Street south to CSAH 14. To help ensure that the study accurately reflects local concerns, considerations, and consensus, the Stillwater Planmng CommiSSion and the Oak Park Heights Planning CommiSSion Will be asked to serve together as a Policy AdVISOry Committee (PAC) to gUide the study. Through JOint monthly meetings, beginning In December, thiS PAC Will be asked to Identify relevant ISSUes, Identify potential alternatives, and to evaluate study findings, and to make a consensus recommendation to the two Cities, the county, and to Mn/DOT regarding preferred Intersection designs The study IS scheduled to be completed by June of 2002. During the course of the study, two public open houses will provide forums to Identify Issues, review study analyses, and gather perspectives regarding alternatives and their Identified effects (Impacts and benefits). Meetings Will also be scheduled with key stakeholders (such as bUSinesses and schools) and to provide occaSional briefings of the two city councils. The study will cost $125,000. Mn/DOT Will prOVide $100,000 of thiS amount, With $25,000 to come from the two cities and county. Washington County Will pay $10,000, leaVing $7,500 to be covered by each of the two Cities. Actions Requested 1. That the Stillwater City CounCil pledge the City's support for and participation In the T.H. 36 Partnership Study; 2. That the Stillwater City CounCil request that the CIty's Planning CommiSSion assume the responsibility of serving as the CIty'S representatives on the T.H. 36 Partnership Study's Policy AdVISOry Committee; and 3. That the Stillwater City CounCil adopt a resolution that will authorize an expenditure of up to $7,500 for the T.H. 36 Partnership Study. . 1011112001 WORKT,lISKS AND PERSON HOUR ESTIMATE PAGEl .... CUENT. MINNESOTA DEPARTMENT OF TRANSPORTATION CONSULTANT. SRF CONSULTING GROUP, INC c: ...... SUBCONSULTANf. .... .... PROJECT: 111 36 IRe PARlNERSHIP STUDY Fl1e mdtTH36suoo rearev.xls ...... ....~. EST I MA TED PER SON - H 0 U R S ...... I\: c: b ES1IMAlED c: .... (") TASK NO WORK TASK DESCRIPTION PRINCIPAL ASSOCIATE SR PROF PROF TECHNICAL CLERICAL TOTALS FEE D 0-: -I == ..... PROJECT MANAGEMENT (64) c: CJ 1.0 :z .... N ffi 11 Coonllnalie end organize \\Iork, dowmenl dlScusslollll and dadslons. 0 4 20 0 0 2 28 prepere 11lIl811ng agendas Bnd mlnulss 0 ~ -l 01 SUBTOTAl. . TASK 1 0 4 20 0 0 2 26 $1,808.95 ~ ~ ~ 0 20 DATA COLLECI10H I BASE MAPPING 12A) 01 ~ CJl 0 .... 21 Asli'llmblellllls!rog base mapping beyond axl5llrg cooldor bou'lClaries up 10 0 2 4 3D 0 0 56 CJl Myrtle Slraelon NClIlh, CSAH 14 on Soulh, TK 5lrmib llI'l West. and 00 N TH 951'New Brldge on Ells! .... 0 22 CondlJd fiel:lltMBIy 10 IdenlJl'y pl-yslcall enyllllMlelllal oonstramls (new 0 4 8 10 30 0 52 .... plats andTor building IocatlOna) Update bali'll mapping 0 en Assemble and review prv11lOUS sludlas, Indueling Ttl38 CorrldCf Study, 0 4 10 10 0 0 24 I-i 23 SllIlwater BrldgeSupplemanla1 Dllft EIS, community cornprehensve plans, ~ snd curr8I1lland use IlIans ~ ;:u 24 Data Co lecllon (24) X . Coiled" p lD rour addl~onal tube coun1s 2 0 8 0 16 0 2G en "1:1 -I 0 ..... Consultani ResDOnslbillbes.. Assamble dale cot'acted by MIVDOTIParlnel5 ~ ::t ~ m MnlDOTlParlner ResDOnslbililles. PRMdlt pevous studies. conceplla)'lluls I-i snclland use p/l1/I$ (m elaclronle rOlJllsl UlQDSlabon, Arc:vlew). Provide 1-4 0 ~ pel$Onnelto conduclllClVel bme Rlns andlor addi1lonalll1llllsealcn counts Z ~ ~ ~ ~8,467.78 SUBTOTAL - TASK 2 2 10 30 50 46 0 1311 0 ~ ~ 30 LANO USE SlUDY (41) I\) @ 31 Using adopted OlIIIpmhenslve plans and IS51l8s1n!davelopmenl gOllls .. 4 20 20 II 0 66 IdenlJliecllll ukaholder meellngs, develop a fulul8land use llCenBlio (2.020) io be used lD evalualB fnlelChange oonoep"'lncludlng InII1ic operalions analysis Assumas creabon of ane 2020 land USll nap for /BVlaw by the Pllficy AtMSClIY Comm.1IBe. 32 Provide 0118 Ulus1IBUve plan-vl6w SkeIcI1 of Ih8 preferrad 8coeSS III1d land .. 10 30 0 40 0 84 use altemebvelhatehowllnl8rsedlonllnlerchange configuration. developmlll1l pallems and two pen;peclMt ek8Id1es of development I)'JIBS (10 be oofl'4)laled allec Task 6 0) Consullanl Resaanslbi dies Prepere map shO\\lng lUture land use SC8nana 1 rordlsaJSSlon by Policy AdvlsccyCommJlea Prepare IlluslraIN8 sMlches ~ lor use dunng alernallvelevaluallOl1 phall8 0 " 0 ~ Co> ....... ENGIN. AND PLANI'lERS MINNA.s, MN 0 .CONSUlTING GROU?,INC -,0 <lO , .'2001 WORK TASKS eRSON-HOUR ESllMATE . PAGE 2 ." ..... CLIENT: MINNESOTA DEPARTMENT OF TRANSPORTATION CONSULTANT: SRF CONSULTING GROUP,INC. c '- SUBCONSUL TANT. - ..... ..... PROJECT' TH 361RC PARTNERSHIP STUDY Fila mdrn~subalealllv ltls '- m"ESTltJlATED PER SON. H 0 U RS ...... N C r ESllMATED c g ..... TASK NO WORK TASK DESCRIPTION PRINCIPAL ASSOCIATE SR PROF. PROF. TECHNICAL CLERlCAL TOTALS FEE ~ -l - ~ M ,,'DOT/Partner RasoonslblldJes: Parlners 10 conduct sdcltlollsllntemal lTeellngs as need'ed to faardale dllClllllln8 regarding Iulure land UN ..... N (J) liC8nSIIO (J1 c I-' 00 (J1 SUBTOTAL. TASK 3 8 14 SO 20 41 0 140 59,237.10 ~ ~ I-' 4.0 CONCEPT AL TERN'ATlVES (tS) 0 0) I-' en 0 41 CoQl.menl (map lannat) TH 36 sUNllla Isst.es based on &lakeholder 3 0 " :lO 0 38 ..... meetings, Including uraCy, lXIooedlvlly. delays, aBslJlelic:s, lard use, sic. en QO N 42 Doa.ment &)clshng and future conddlons as IdBllbliad li'/prevlOus 5ludles 3 10 20 0 0 34 InGludmg lrallic IIOluma&, growlh trends, sarety ISliUlJS. dlvslilan palt8ns ..... c Icenllfy any changss la condlllons basad on updalierl CrallicJsafely ..... InfonnatlDn c en 4a DocA.mentsxlshng o;lOOlllcllls In Techrucal Memaandum 2 6 20 20 10 0 58 ., 44 Based on IdeDli5ed problems, physical c:oRSlraillls.1oca1 and regional gD/lls 2 6 10 16 0 0 34 ~ and abJedlvss, dlMllop polienllal aceess c:oocepl BllsmalJveB to TK 38 ~ ;:u (Assumes maximum of 61nlbal alliemallvas ) X en -l 45 Evaluale pol8nllal Booess alliematlvBlI on a concepIl1al-levsllD delermine 8 16 20 40 10 0 94 ." vdlat ooncepls are Ulll!!, how the cancepl& 81lCOl11madale local snd 0 - ~ ::l: reglDllllI cratllc pattems (a$IUmlDg two scenaII06 - cUner4I1YBr aossing and ~ m new SL Crobe RIVer Cro$Sl'llg), aoo Yihat geoersllmpBcts lhB l:OIloepls have ., on land use 1-1 0 I-' Z ~ 46 Prepare presenlallon or concept allemallvss fur Project Management 04 4 8 8 8 0 32 I-' ConmllleB I-' 0 Consultant RellllONlblfilies Assemllle Issues map rot puNIC mBellnQ5, I-' develop technlcsl meJrorsndl.lD docume'1lllYi1 BXI511n9 c:ondllJcos. I-' MNDOTIPartnet ResaanslbllrIIes MnIDOT 10 pRMdelllillallssues map 10 I\) .. SRF baed OR Indlal meebngs wlt:1 partners. MIVCOT 10 mlCl''' and 0 oommenton exlsllng c:onddJons memorandum (J) SUBTOTAL. TASK 4 18 38 68 108 58 0 290 $19,639.89 ~ CI <::I ,;;. ...... CI <::I 00 S'Rf CONSULTING GROUP, INC ENGINEERS AND PlANNERS MrNNEAPOU5, fAN 1 0It1/200 1 \YORK TASKS AND PERSON-HOUR ESTIMATE PAGE 3 ..... CUENT: MINNESOTA DEPARTMENT OF TRANSPORTATION CONSULTANT: SRFCONSULTING GROUP, INC 0 ....... SUBCONSULTANT: ..... ..... PROJECT: TH 36 IRe PARTNERSHIP STUDY Fife mdITH36sub6rearev.xls ....... ~....~ EST I MAT E D PER SON - H 0 U R S ...... N 0 r ESTIMATED 0 0 ..... () TASK NO WORK TASK DESCRIPTION PRINCIPAL ASSOCIATE SR PROF PROF TECHNICAL CLERICAL TOTALS FEE D ~ -I -- 5.0 ALTERNATIVE EVALUATION (05) ~ ..... (J) 5.1 Assemble t.fIvDOrs I'IIDIlt delalled concepl drawings for up to three acoess N 0 0 0 40 2.0 0 60 <11 altemallves and Idenlrly potential ~llicaUonsIopllons for land usa 0 ...... CIO <11 R3 5.2 Candud mere delaiBtl8'l31uatlon on mosI promising acoess altsma1Ml6 ~ ...... (assumes I maximum Dr 311Iamatlws). Analysis Voould Include 0 <>> ...... - Assess l'affic operallons l~:;ls (see Task 8 below) CII 0 0 It 0 0 0 0 0 ..... - Assess benefils and/orimpac(s to allrent laNt uses and futUIlt land use 2 4 18 20 0 0 42 CII $CIllOlIno CIO N . Assess benefils and/or IIllpac(S to pedeslnan and'or o1hec modes. 0 It 0 \0 0 0 10 ..... - Develop plSMln~wl esllmates orlmpl'CMlment cosIs.. 2 2 0 30 0 0 34 0 ..... - Identify potential obsln.dlons to Impl.me'l1l~ different ellemallvas 0 It 2 6 0 0 0 II t/) - Identify potential $8feIy Issues and/or arcems 2 2 6 8 0 0 1& I-i - AsseSll etleds to TH 3B achl&vement of IRC perf'onnancelargels 2 It " 0 0 0 6 ~ 53 Assess benefits and/or Impeds 10 Individual stakeholder concems List of 8 8 .012 0 0 0 58 ~ ~ collCllms 10 be assessed and lewl 01 analysis to be dSlennlnlld rolll7f/lJlg stakeholder meellngs TopiCS Idenllned lit Ihl& Ume Indude t/) -I '" - ElfecIs to lake....BlV H06pllal emergercy vetlk:les 0 -- ~ :::I . Elfeds to Deer Pass Road ~ m I-i 5.01 Assembls evaluBlloo Inlo c.o~rillOn ma1rIx. documenl amIlY&el. findings 4 12 24 4 1-1 0 0 44 0 ...... and lBCommendallons Z ~ ...... Consullant Resoon5lbIh'-ss. "nalyze existing ooncep4s pRMCled by ...... "!,,'DOT Concepts will be eveluallld end documenled In ~BOn 0 n&In)l:. ...... ...... MWDOTlPsrllll!( ResDonslbilibes- Provide COOCBpls tel SRF In elecrronlc ro l'DPnat with UTr.t coardl'l8ls sy&4111l1 MllIDOT lD assist With LWD cost 0 BRBlysls (J) . SUBTOTAL. TASK 5 20 30 911 108 20 4 260 $19,477.45 60 TRAFFIC OPERAl1m1S ANALYSIS (76) 61 Assess traf'c apeI1Il.lClII at crillcallnlenleclions IReluding LOS. queuing, 10 26 80 6.01 24 0 204 margaldiwrge (PM analysis) Thl1le 811atnatlW& ptuv Na-Sulld under bat, exlsllng end MVJ Sl Cralle River Bridge oondldlll\S.. SUBTOTAL. TASK 6 to 2& 80 64 24 0 204 $14.012 611 .. ~ 0 70 IMPLEMENTATION PlAN (39) " 0 CII ....... eoNSULTING GROUP,INC EHGINaAND PLANNERS 0 MINN.IS.M~' 0 {CIO .001 WORK TASKS ^eRSON-HOUR ESTIMATE .AGE" ..... CUENT. MINNESOTA DEPARTMENT OF TRANSPORTATION CONSULTANT, SRF CONSULTING GROUP, INe c " SUBCONSUL TANT' - ..... PROJECT: TH 36 IRC PARTNERSHIP STUDY ..... File mdflH~rearev )(15 " ..... EST I MA TED PER SON - H 0 U R S ...... N C ~ ESTrMA TED c ..... TASK NO. WORK TASK DESCRIPTION PRINCIPAL ASSOCIATE SR PROF PROF TECHNICAL CLERICAL TOTALS FEE -i ~ - 71 Idenbry shari-Ierm llJld long-term c;hanges that would be reqllll8d to wcdc: 2 6 10 10 0 0 28 0 Z lIlward Implemenlallan allhe plefelled 8lltleSs4and II&lI allematlve ..... ffi N 72 ldenbry responsbllllles 01 agenoes end &Ieps required 10 resolve addlllonal 2 6 10 10 0 0 28 c ..... OD (J1 1S5Ue&. ~ 73 Tl2IlSportalfon PlellrJng (78) B 0 24 0 0 0 32 e ..... . SRF will revlBW OJ....nt oounly I'4ghway dBlPgnal10M In 1hs sludy arell Bnd 0 apply eatabll5lled JUrl&dlclionel arteria to delamllne polenlJal jurl8cllcllonel 0) ..... UI 0 dlangll$ln the al8a. ..... Cons.Jllant ResoanslbiJdJes Idenbry ImplemeRlilbon sll8leglss and UI OD respanslblllties. DS'Jelcp matnx ldenllfylng haN exlsbng <:curdy routes fil N Junsdlcbonal criteria ..... c r..hOOTParfner ResDonslbiribll5 Review a pplernenlilbOll &Ili11egles and ..... c I8spanslbilibes.. U) .., SUBTOTAL - TASK 7 12 12 44 20 0 0 all S6,762,79 ~ ~ a.a PUBUC INVOLVEMENT 156) ~ U) -i 61 Coordln. end lead diSCUSSions aI Ted1nlca1 AdvIsory Commd1lle (YAe) 20 50 50 0 20 0 140 '"d 0 - rmetrlgs Assu'1'e JllUr (<I) meellngs ~ ~ 62 Coord!nale and lead dlSQlsslcns el up to eight (8) Pelle't AlMs:lry 10 28 2D 0 20 0 78 ~ CoIT1ll1Uee meellngs 1-1 0 ..... Z 0 83 CoordUl8le and lead dlsQlsslcns allwo &elB 0161akehoJder meetings, Inlllal 0 20 20 0 0 0 40 , ..... sello be done al beginning 01 F;lucly 10 deIellTDle key Issues, SIIOOnd sello ..... be done to dllilClJ5& allemsllves 0 8.4 Condud Iwo open-hauss mee1lngS, one 1:1 confi1m Issues, end the seoond 0 20 20 0 50 0 90 ..... ..... to provide Inpullnll) 11001 altema1Jllee. l\) .. 8.5 AIleo::l up 10 four (4) addlllonalllleebpgs wllh stakeholdlll8 andlGr City 12 2.4 12 0 10 0 58 0 0) CounCil nee\lngs 10 addtess speclfi'c land use Issues IllId dllOJSs allemallve5 ana!)'. 86 Provide elec;.rorlIC gl8phlcs liles on &t B 163 BI63allemabl/ss fix lealS 0 4 10 0 0 0 14 ne\\ll;Jllper Inserl ConS".Jllanl Rssaonsi)lldles D8\/eIClp presenla1ion malerlals AtIilnd and lead disCUSSIons at ~/ing5 RtMew end cammenl on meeling lltlnufBS Provide e1eclnric files 'rom 918Pl'tcs :laards for ll8\~spaper In.n, r..hDOTIParlnBrResooftSlbllrbes Plepare meellng agendas. Coordlna18 l1liiletlng IocaIIDns.'fadUtle. OOQlmenl meeting d1sC\l$8Ions, prvparv ~ lTIIle\lng mrnules Pl8pere.1Il and make graphical reVII ons lor 0 nevlllpeper Insert Arrange for produdlon and dlslnbubon cf newspaper 0 Insen 0) " 0 0 0> SRFOONSULTINGGROUP,IHe ENGINEERS ,lIoND PLANNERS MINNEAPOLIS, MN 10111/2001 WORK TASKS AND PERSON-HOUR ESTIMATE P.AGE 5 ..... CLIENT. MINNESOTA DEPARTMENT OF TRANSPORTATION CONSULTANT: SRF CONSULTING GROUP, INC, e " SUBCONSUL TANT: ..... ..... PROJECT: TH HIRC PARTNERSHIP STUDY File mdlTH36sQbllteerev xis " ..... EST I MAT E D PER SON - H 0 U R S ....... N e ~ ESTIMATED e ..... TASK NO WORK TASK DESCRIPTION PRINCIPAL ASSOCIATE SR PROF PROF. TECHNICAL CLERICAL TOTALS fEE ~ -l ...... SUBTOTAL .TASK B 42 146 ia2 0 100 0 420 $32,45071 2 ..... N (J) 01 FINAL REPORT (59} 0 ....... 9,0 <lO 01 R3 91 Prepare 12 ooplee a1lhB ci'allrapcrt that summanzas stUd, prooess, 4 12 eo 10 30 6 122 ~ analy.&ls, lindlngs aOO ~mmandalfons Obtain oommenl5 from lAC and ....... make ,evlSlons 0 0) ....... CII 0 92 Prepant 75 OOplllll of thB final report, ane phofg..raady copy, and llIlIl 2 0 " 4 4 15 ..... e1earomc oopy CII <lO N Consullant Resoonliilllllll8s DewIop dralland llnal report ..... 0 MnlDOTIl'aofner Resllal5lbllllies Aevle'N and commant on dran rapol1. ..... 0 SUBTOTAL. TASK.. 5 14 GO t4 34 10 137 $8,l11l2.72 tn o-:J ~ ^' TOTAL ESTIMATED PERSON HOURS 117 294 5112 384 330 16 1723 ~ X tn AVERAGE HOURLY PAYROLL RATES 84700 lias 25 ~26 25 $2300 $1900 51500 '" -l 0 ...... ::d :I ~ m ESTIMATED LABOR 55,499 00 510,363 60 $15.27750 $ll,a32 00 $6,270 00 IZ41JOO 546,48200 o-:J ...... ESTIMATED OVERHEAD COST 132.06% $61,384 13 0 ....... Z 0 "- TOTAL ESTIMATED LABOR AND OVERHEAD $107,86613 ....... ....... 0 FIXED FEE 12% $12,94394 ....... ....... ESTIMATED DIRECT NON.SALARY EXPENSES: $4,17\100 I\) 0 (1) $124,!NIO 07 TOTAL ESTIMATED FEE ==========-== aONSULTIl-lG GROUP,INC ENGfNaND PLANNERS MINN.IS.MN ~ o - 0 J I-I " o "0 . <lO .112001 CLIENT MINNESOTA DEPARlMENT OF TRANSPORTATION . PAGE B WOR)( TASKS eRSON-HOUR ESTIMATE CONSULTANT: SRF CONSULTING GROUP, INC. SUBCONSUL TANT: ..... c ...... ..... ..... ...... N C C ..... ...: l:t c: .... N C oc PROJECT: TH 36 IRe PARlNERSHIP SlVDY File mdllli38subarearev.xls ....w EST I MAT E D PER SON. H 0 U R S ..... r o (I ~ -- ~ ESTIMATED FEE PROF TECHNICAL CLERICAL PRINCIPAl ASSOCIATE SR PROF TOTALS TASK NO WORK TASK DESCRIPTION ffi .-. ~ I\) .-. o .-. o ESTIMATe OF DIREcr NOl'WWARV EXPENSES ~ $1.035 o 345 per mile MILEAGE Mllas@ 3JDO $10 PAR)(ING: Ol Cll .... Cll oc N ...... Q ...... Q CI) ~ ~ ~ CI) "tl o ~ ~ i-,l ~ o Z Rep:JrI and Plan Pnnmg 12 Drall Copies @ 75 Final Copies @ Cannon Calor CopieS (200 copes) PRINTING. $300 $1.B75 $200 $2500 $2500 650 &50 650 COMMUNICATIONS. SUPPLIES; Mall. E)cpre$S, EIc. Grvphlc Ails SU~les Phologr.lphlll Supplies $600 MISCELLAt-lEOUS (Oblque Air PIIotos . Helicopter Flignl) ~ -f -- ffl 84.170 EST.MATED DIRECT NON-5ALARY EXPENSES ==:;:;=1::= .-. ~ .-. .-. o .-. .-. I\) o (J) ~ Q Q QD ....... Q Q QD SRF CONSULTING GROUP, INC. ENGINEERS AND PLANNERS MINNEAPOLIS, MN . MEMO TO: Mayor and CIty CouncIl FROM: Diane Ward CIty Clerk SUBJECT: Appointment to Brown's Creek Watershed District Board DISCUSSION: PublIc Works DIrector Eckles has contacted Mr TIm Freeman regarding the appoIntment to Brown's Creek Watershed DistrIct Board Mr Freeman IS a surveyor for Folz, Freeman and Dupay Mr Freeman has IndIcated hIS interest In servIng on the Board and a letter IS forthcomIng ACTION REOUIRED: If CouncIl WIshes to recommend appoIntment of Mr. Freeman they should pass a motIOn adoptIng ResolutIon 2001--, RESOLUTION IN SUPPORT OF APPOINTMENT OF TIM FREEMAN AS WATERSHED DISTRICT MANAGER . FOR WASHINGTON COUNTY . . RESOLUTION IN SUPPORT OF APPOINTMENT OF TIM FREEMAN AS WATERSHED DISTRICT MANAGER FOR WASHINGTON COUNTY WHEREAS, the City has been notIfied by WashIngton County of term expIrations for watershed dIstrIct managers, and WHEREAS, TIm Freeman has submitted an applIcatIon for thIs appoIntment, and WHEREAS, the CIty CounCil of the City of StIllwater believes that TIm Freeman wIll prOVIde the kind of representatIOn and attentIon that IS needed as a watershed dIstrict manager NOW THEREFORE, BE IT RESOLVED, that the CIty Council of the City of Stillwater hereby request that TIm Freeman be appoInted to serve as a watershed dIStrict manager for Washington County Adopted this 16th day of October, 2001. Jay L KImble, Mayor . ATTEST DIane F . Ward, City Clerk . . Mem.orandum To: From: Date: Mayor and CIty CouncIl \1 J._./ Klayton Eckles, CIty Engmeer \" October 16,2001 Subject: North HIll Draft Proposal from Bonestroo Attached IS a draft proposal from Bonestroo for the North HIll Neighborhood Task Force meetIng facIlItatIon and grant applIcatIon servIces for your reVIew and possible dIscussIOn . . ~UN~~I~UU ~NU ~J~U~ . o:no~o'I.:r1-1 -lunO/U-I uo:Uq 1JI :UI/V~ ~U~U.;H r I =,=roo AncferIlk .. AsIodates IlIfJl'IHn . ArCIIlncl. . Fax Transmission Dace: 10 -~(, - 0 I To: _~~ e~? Fax Number: _((,5"1) +~O - 9&.0 Organization: tSnu..w~ Subject. p~~ From: ~ ~~ Our File No: ~l 0 CIf!fN Pages to Follow: + Original Will Follow In Mall: Yes No , - . Note to Addressee: If you did not receive all of the pages In good condItion, please advise sender at your eal'llest convenience. Thank You lonestroo_ Rosene_ Anderllk and Associates 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax 651-636-1311 .wwwbonestroo.com . - - - - - - - - - - - - - - - - ,. - - - - - - Por OffIa Us. 0111)'- - - - - - - - - - .. - - -.. - .. ... - - - - - - - - - - Fa. then maB. Yes No CaD to conftrm f. was received' Malee caples far. Ftle f. COple$ 10 lmore than onet. Other' Urgent"lInmedl_~: Ves_ NO_ Yes_ No_ F.andrcwmorlglnalcosencler Yes_ No_ Others . . . . BONESTROO AND A~~OC ~ Bonestroo _ _ Rosene ~ Anderlfk & 1 \11 Associates E"9'neers & Architects .6516361311 10/16/01 08:04 151 :02/05 NO:037 '.""t,oo, 11.0_. Amflll,IIM ..... Alloclllel Inc. Is .n Affl,,,,.,lvIII "eflOrl/lqulll Opp.'II''''', EIIIJIIII-' 1I1N111!1IIPI... Own." -.~ "1"",'1' Olto ~ IIon.lnoo rc . M", VII,I ~",V",., I't , CrIC!m I CO"l 1'.1: . 1".,.." (, Vl1un,chl rc . 'cr,)' ^ eo... 11111\ ~C ' S.'U., COlloul,..r, Ro"." 'II RO!m~. I'C ,J".""h C Anolprhk '" . ffll'rtard l" JIll ,,~, PC . S...,.... III ~","rIIn (. I' ^ Anoelate I'rlnClplIl~ K~oI"" G..,dn" PF ' ROD.rllt I'le".ne, 1'1: . R" IMld IlI1 Follcr /'t . &.liVid 0 LUll..".. PF . Mark A "'MIllll. PC . M'I.... , /l'"ltm~nn I't . lttcllC ',*Id. PC . "",,"~,h P Anal nCln. I't . Milk R Ralh PIi . [l1~lcl A ."".,,'uu. III I" . SIIfr1C)' ,. WIUIlImson. ~C, L S . All'.' M 1I/1q M" A . AlllnRleK SeIl"l,"1 I'C . Itlomas YlI'...,IGn PE . In_," Mlland I"t . MII's D J.n....' PIi . I I't!tU'p 6m~C!IIII, Pf . O."'.I'J lid....'r.," I't . ISm... Mlrlln... PIi . Tr'.......' ^ )yrK" I't . )IleIClOn J JuI''''II')' 0,,1.. A 1'"_ ,.~ . 1l1Oma, ^ RII...h~, PIi , RODt" J. 0.....' rt Orrlce. 5r Paul ~I flnucl. Roell.Ster ""I \11I'111",.,. MN . ~ IW~I/~C! WI. CIII_'llu. IL ......... "'WWbon~s"CIO com October 16,2001 KJayton Eckles, elt)' Bngmeer elt}' of Stdlwater 216 North 4th Street Stillwater, MN 55082 RE. NORTH HiLL NEIGHBORHOOD TASK FORCE MEETING FACILITATION AND GRANT APPLICATION SERVICES Dear Klayton' Thank you Lor requesting a project description and estimate for meeting faclhtation services for the Nurth Hlll Neighborhood Task Force. This letter agreement between the City 01' Stillwalur ("Clty") and Bonesttoo, Rosene, Anderlik & ASSOCiates ("FadbtatorU) confinns the condltions for accompltshing this work as outlined herein. 1. Project Delltription The City of Stillwater has Identified a need to work with a Neighborhood Task Force in developmg its plans for bnnglng services mcluding sewer, water, lmproved streets. and stonn water management servu:es to tho North Hill neighborhood. .1 ne Task Force will reView the needs for providing these services to the neighborhood, and options for service desi~n, funding and implementation. The Task FONe WIll provlde an opportunity for neighborhood representatives to exanllne a variety of options In detaIl, and chscuss the pros and cons Ofvc1riOUS approaches from a neighborhood perspective The Task Force will develop recommendations regardmg proposed services and deSign options. and present these reoommendations to the City Council, The Task Force wul includo several representatives trom the North H1U neighborhood, a representative trom the Brown's Creek Watershed District. the Zephr Railroad, Oak Glen Golf Course, and City staff and officials Tbe Task Force WI n meet up to five times, beginning in mid-November, 2001. Recommendations should be completed in early 2002. 2335 West Highway 36 · St. Paul. MN 55113" 651-636-4600" Fax, 651-636-'311 gV"~~I~VV ~"V ~-~V~ . o:n 0:>0-1 :>"1"1 -lunO/V"1 UO;Uct lJ' ;U;UU;J l,v.V.;Ir 1 be FacilItator wi 11 assistlhe Task Force in its work by facilitating meeting discusslons, ldentifying and providinK backaround materials and information needed to examine options, developing wrItten summaricb oCmeetings and recommendations, and by developing R s.lmmary report detaihng the actIvIties and reoommendattons ofthc Task Force . To support the Task Force and CIty in this project, the Facilitator will also identify and seek IOem itnd grant funds or other financial assistance to assist the City in fmaneing this proj eel. as directed by statT 1, ProJeet Steps Boncstroo's Landscape Ecologist will sorvo as the Facilitator for thiS proJect, and will complete the fonowing tasks. Facilitate up to five Task Force meetings Facllitato meetings, complete meeting summaries, and provIde examples of innovative approaches to service design. This Includes up to five meetings (2 hours meetmg time each, plus 3 hours for each meetmg for preparation of maten..ls and travel). 2 Summary Report Complete a summary report that details the options reviewed by the Task Force and its recommendations, including examples and graphic materials to illustrate them as needed to convey recommended suategies Present the report to the City Council, WIth u~~istWloe &om Tuk FOJoe members . 3 Complete grant proposals/applications Several possible funding sources for the proposed improvements have been idenlilil:'d lo date. We will work to identIfy other possibilities us the Task Force compleles its work. We have completed successful ploposa1s in the past for each of these programs, and estimate the amount of time needed to complete applications on behalf of the City as follows Board of Water and Soil Resources State Cost Share Program-8peoial Projocts (administered through Washington SWCD)--4 hours MetroEnviroumentPannership Orant Program-4 hours MPCA Section 319 CleWl Water Partnership "Program-6 bours Small CitIes Development Grant Program (waste wuler trecl.tment facilities)-up to 10 hours. Thl$ ilJ a comphcated applicullon and extended process, State Revolving Loan Fund Program- I hours . . . . BONESTROO AND A~SOC " 6516361311 10/16/01 08:04 [51 :04/05 NO:037 Complotion orthose proposals would include completion of applications and budgets, and contacts with grant makers as needed during the application process. It would not include oompletion of delai led facility plans and engmooringldcsign needed to develop the projects. 4, Project Deliverables' . Up to five meebngs and meeting summaries . Summary report · Presentation to City Council . Completed grant apphcatlons, as directed by City Staff 5 CIty Responsib1l1ty Clly staffwiIJ participate in the Task Force meetmgs, and provide mformation to the Task Force regarding the City's plans COt the North Hill area as needed to assist the Task Force in understanding the issuos and making recommendations Staffwill review options discussed by the Task Force and provide comments 6 Compensation The costs associated with the above tasks are estimated as follows: Task Force Facilitation Tusk Force meeting fucilitalioll (5 rneetmgs at 5 hours each, $ 85 00 per hour) Complete summary report (16 hours, $85.00 per hour) City Council presentation (3 hours, $85.00 per hour) $ 2,125. 1,360. 255. S 3,740. 200, Expenses - travel, pnnting, copies FACILITATION TOTAL S 3,940. Comolete erant orooosals (complete proposals on a case-by-caso basis as authorized by City Staft) BWSR Cost Share (4 hours @ $85.00 per hour) S 340, Metro Council (4 hours @ $85,00 per hour) 340. MPCA (6 hours @$85.ooperhour) 510, Small Cities Grant Program 1,700. State Revolving Loan Fund 680. For completion ofthQ Facilitator's Basic Services as outhned above, the City WIll pay the "'ucilildtor 011 un houJ1y busis in ~ccordance with the BIlling Rate Schedule attached as AppendIx A, with a not-to-exceed fee of$3,940, including reimbursable expenses up to $200 BONESTROO AND ASSOC .. 6516361311 10/16/01 08:04 1)1 :05/05 NO:037 " The City will pay for prepamtion or grant proposals on an hourly basis fOJ each proposal as identified above. and as authorized on '" cll6e-by-cc.\liO basis by the City. . 7, Standard Tenns and Conditions The Standard Tenns and Conditions attached in Appendix B are incorporated in thIs Agreement Please call me at (651) 604-47S81fyou have questIons about the proposed work Sincerely. BONESTROO & ASSOCIATES Sherr! A. Buss, M.L.A. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year tirst above wnttcn. BONESTROO,ROSEN~ ANDERLIK AND ASSOCIATES, INC.: CITY: Otto G Boncstroo. CEO By . By Jay Kimble, Mayor Date Date . " , MEMORANDUM . October 11, 2001 TO: Mayor and City CouncIl Shawn Sanders ~ ~ CIVIl Engmeer '7.f'1 FROM: SUBJECT: County Road 15 Watennam Project AdoptIon of Assessment Roll Project 2000-16, L I 347 DISCUSSION: . In order to serve the Settlers Glen Development WIth water, main needed to be extended from the intersection ofCR 12 (75th Street) and CR 15 MannIng Avenue. Work for thIs project was completed earlIer In the summer. As per the Settler's Glen developer's agreement costs for the project were to be splIt between the City at 20% and US Homes at 80%. US Homes has signed has Signed a petItion and waiver ofheanng. Project ~osts for the County Road 15 Water Project amount to $352,467.15 WIth $281,97372 beIng assessed to US Homes and $70,493.43 bemg charged to the City. RECOMMENDATION: Staff recommends that CouncIl adopt the attached assessment roll as subrmtted. ACTION REQUIRED: If Council concurs WIth the staff recommendation, they should pass a motIon adoptIng ResolutIon No. 2001-_, RESOLUTION ADOPTING ASSESSMENT FOR COUNTY ROAD 15 W ATERMAIN (pROJECT NO. 2001-16, L.I. 347) . RESOLUTION ADOPTING ASSESSMENT FOR COUNTY ROAD 15 W ATERMAIN PROJECT (pROJECT 2000-16, L.I. 347) WHEREAS, pursuant to proper notIce duly given as required by law, the councIl has met and he. and passed upon all objectIons to the proposed assessment for County Road 15 Watermain Project for trunk watermam extensIOn to the Settler's Glen Development formally Coves of StIllwater. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against US Homes, and each tract of land therein included IS hereby found to be benefited by the proposed Improvement in the amount of the assessment leVIed against it 2. Such assessment shall be payable in equal annual installments extending over a period of three (3) years, the first of the installments to be payable on or before the first Monday in January 2002, and shall bear Interest at the rate of five percent per annum from the date of the adoptIon of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county audItor, pay the entIre assessment on such property, with interest accrued to the date of payment, to the City of StIllwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT' PAID BY NOVEMBER 16, 2001. If the assessment is not paid by November 16, 2001, accru interest from the date of the adoption of the assessment roll through December 31, 2002 wIll be added with the first installment due In 2002. If payment is not received by November 16, 2001, the amount lIsted above will be collected over a h}-year period WIth interest added at 5 % per year on the unpaid balance The yearly installments will b~collected with the property taxes that are paid to Washington County You may at anytime thereafter, prior to November 15th of any year, pay the remainIng principal balance (in whole or part) to the City of StIllwater. 4. The clerk shall forthwith transnnt a certified duplicate of this assessment to the county auditor to be extended on the property tax lIsts of the county. Such assessments shall be collected and paid over in the same manner as other muniCIpal taxes. Adopted by the council this 16th day of October 2001. ~ ATTEST: Jay Kimble, Mayor Diane Ward, CIty Clerk . MUNICIPALITY: STILLWATER, MINNESOTA . PROJ1.CT NO.: 2000-16 L.I. NO. 347 ACCOUNT NUMBER EXPENDITURES Engmeenng Department (Excludmg Assessment Roll PreparatIon) Prehmmary Studies FeasIbIlity Plans & SpecIficatIOns Contract Admmlstratlon FIeld AdminIstration ostage rmhng & Pubhshmg Other ProfeSSIOnals Mlsc -MPCA Water Board Costs Amount to be Received from Special Assessments Amount to be ReceIved from General Taxes Amount to be ReceIved from Others Actual Costs to Date 9/8/01 $300,912.22 $26,944 87 58,445.15 $1,55000 $10069 $19560 $15000 $2,560 22 $50 00 $3,00912 5343,917.87 $281,973 72 $70,493 43 County Road 15 Watermam PROJECf NAME Estimated Completion Costs . Total Costs 5308,120.%2 $27,693 09 58,445.15 $1,55000 $100 69 $19560 $15000 $3,081 20 $50 00 $3,081 20 5352,467.15 ASSESSMENT PERlO. , ASSESSMENT ROLL ASSESS'IE'T RATE 80%' ------ -, 3'l{EARS I COUNTY ROAD 15 WATERl\IAIN I iNTEREST RATE 5% PROJECf 112000-16, L I 347 I I I I , , - -- -- -- - --- Taxpayer I r House Tax payer i Geocode TaxDllV8l' Name Number TaxDllV8l' Street TaxD8Yllr CItY State Tax _ZID NOTES i CITY PARnCIPAnON ASSESSMENT TOTAL 19030203 I 0005 US HOMES 8421 WAYZATA BLVD STIlJOO OOLDI:N VALLEY IMN 55426 WatennalR extensIon I 570,493 43 5281,97372 5352,411715 I I 9902 10112101 , MEMORANDUM . October II, 200 I TO: Mayor and City CouncIl FROM: Shawn Sanders ~ CiVIl EngIneer SUBJECT: WildpInes Sewer Extension AdoptIon of Assessment Roll Project 2001-10, L I. 349 DISCUSSION: . In June, CouncIl directed staff to proceed with the Wildpines Sewer Project. This project involved Installing a new SanItary sewer and watermaIn to the dental office at the comer of County Road 5 and WildpInes Lane Because of the short timeline the property owner agreed to and signed a petition and waiver of hearing. One hundred percent of the project costs WIll be assessed to the property owner. Project costs for the Wildpines Sewer Extension, amounts to $38,892.83 The attached assessment roll reflects this policy. The assessment for this project is proposed to be over a 5 year period at a 5% ~re~~. - RECOMMENDATION: Staff recommends that Council adopt the attached assessment roll as submitted. ACTION REOUIRED: If Council concurs WIth the staff recommendation, they should pass a motion adopting Resolution No. 2001--, RESOLUTION ADOPTING ASSESSMENT FOR WILDPINES SEWER EXTENSION (PROJECT NO. 2001-10, L.I. 349) . RESOLUTION ADOPTING ASSESSMENT FOR .. WILDPINES SEWER EXTENSION PROJECT (pROJECT 2001-10, L.I. 349) WHEREAS, pursuant to proper notIce duly gIven as reqUIred by law, the councIl has met and he. and passed upon all objectIons to the proposed assessment for WIldpIne Sewer ExtensIOn Project for propertIes of2600 WIldpInes Lane. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment agamst the lands named thereIn, and each tract of land thereIn Included IS hereby found to be benefited by the proposed improvement in the amount of the assessment levied agaInst It 2. Such assessment shall be payable in equal annual InStallments extending over a perIod of five (5) years, the first of the installments to be payable on or before the first Monday In January 2002, and shall bear interest at the rate of five percent per annum from the date of the adoption of tIns assessment resolutions To the first InStallment shall be added Interest on the entIre assessment from the date of thiS resolution untIl December 31, 2001 To each subsequent Installment when due shall be added interest for one year on all unpaId installments 3 Property owners may at anytime prior to certificatIon of the assessment to the county auditor, pay the entire assessment on such property, with Interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT. PAID BY NOVEMBER 16, 2001. If assessment IS not paid by November 16, 2001, accru1r interest from the date of the adoption of e assessment roll through December 31, 2002 will be added with the first Installment due In 2002 payment IS not received by November 16, 2001, the amount listed above will be collected over a -year perIod with mterest added at 5 % per year on the unpaid balance. The yearly installments wi be collected with the property taxes that are paid to Washington County You may at anytime thereafter, prior to November 15th of any year, pay the remainIng prinCipal balance (in whole or Part)~O City of Stillwater. 4 The clerk shall forthWith transmIt c . ed duplIcate of thiS assessment to the county auditor to be extended on the property tax lIsts of e county. Such assessments shall be collected and paid over in the same manner as other munIcipal taxes. Adopted by the councIl this 16th day of October 2001 ATTEST Jay KImble, Mayor Diane Ward, City Clerk . ,. MUNICIPALITY: STILLWATER, MINNESOTA f PROJECT NO: 2001-10 L I NO. 349 ACCOUNT NUMBER EXPENDITURES: . ConstructIon Costs EnglDeenng Department (Excludmg Assessment Roll PreparatIon) Prehmmary StudIes FeasIbIlity Plans & SpecIficatIons Contract Administration FIeld Admmlstratlon Amount to be ReceIved from SpeCial Assessments Amount to be Received from General Taxes Amount to be ReceIved from Others Actual Costs to Date $38,892 83 WIldpmes Sewer Extension PROJECT NAME Estimated Completion Costs . Total Costs 535,123.28 $2,298 32 $580.00 $250 00 $240 00 $351 23 $50 00 538,892.83 ASSESSMENT PERIOD ASSESSMENT ROLL ASSESSMENT RATE: 100% 5 YEARS WILDPINES SEWER EXTENSION INTEREST RATE: 5% PROJECf #2001-10, LI. 349 Taxpayer House Tax payer ASSESSMENT Geocode Taxpayer Name Number Taxpayer Street Taxpayer City State Tax payer Zip TOTAL 3203020230002 WILD PINES COMPANY LLC 2600 WILDPINES LANE STILLWATER MN 55082 $38,892 83 4 .1 . 10112/01 _ , . . . .. MEMO TO: Mayor and City Council FROM: Klayton Eckles PublIc Works Director/City Engineer SUBJECT: Adoption of Assessment for Street Light Installation Parcel No. #3203020410016 DISCUSSION: The MInnesota Mimng & ManufacturIng Company (3M) located at 1840 Industrial Boulevard, has requested the InstallatIon of a crosswalk streetlIght In past practice, the Installation of streetlIghts has been borne by the property owner 3M have sIgned an Agreement of Assessment and WaIver of Irregulanty and Appeal for Crosswalk StreetlIght agreeIng to the assessment of $5,199.00 over a five- year penod In order for this assessment to be certIfied thIS year the assessment should be adopted at thIS meetIng. ACTION REQUIRED: If CouncIl wishes to proceed they should pass a motIon adopting ResolutIon 2001- , DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR CROSSWALK STREETLIGHT and ResolutIon 2001--, RESOLUTION ADOPTING ASSESSMENT FOR INSTALLATION OF CROSSWALK STREET LIGHT ~Il ~ RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR INSTALLATION OF CROSSWALK STREETLIGHT WHEREAS, costs have been determIned for the installatIon of a crosswalk streetlIght and the pnce for such Improvement is $5,199 00 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA. I The portIon of the cost of such Improvement to be paid by the CIty IS hereby declared to be $ $ 00 and the portion of the cost to be assessed agaInst benefited property owners IS declared to be $5,19900 2 Assessments shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments tr'be payable on or before the fIrst Monday in January, 2002, and shall bear interest at the rate of"n percent per annum from the date of the adoptIon of the assessment resolutIons <.J 3 The city engIneer shall fOrthWIth calculate the proper amount to be specIally assessed for such Improvement against every assessable lot, piece or parcel of land WIthIn the dIStrICt affected, WIthout regard to cash valuatIon, as provided by law, and shall file a copy of such proposed assessment in their office for public InspectIon 4 The clerk shall upon the completion of such proposed assessment notIfy the councIl thereof Adopted by the councll thIs 16th day of October 2001 . Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk . . . . ,# RESOLUTION ADOPTING ASSESSMENT FOR INSTALLATION OF CROSSWALK STREET LIGHT WHEREAS, a request has been mad for the InstallatIon of a crosswalk street lIght and an agreement of assessment and WaIver of Irregulanty and appeals has been receIved as reqUIred by law, the councIl has met and heard and passed upon all objections to the proposed assessment for InstallatIOn of a crosswalk street lIght located at 1840 IndustrIal Boulevard, Parcel No 3203020410016 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: I Such proposed assessment, a copy of whIch IS attached hereto and made a part hereof, is hereby accepted and shall constItute the speCIal assessment agaInst the lands named thereIn, and each tract of land thereIn Included is hereby found to be benefited by the proposed Improvement In the amount of the assessment leVied agaInst It. 2 Such assessment shall be payable In equal annual Installments extendIng over a period of five (5) years, the first of the installments to be payable on or before the first Monday In January 2002, and shall bear Interest at the rate of five percent per annum from the date of the adoption of thIs assessment resolutions To the first Installment shall be added Interest on the entIre assessment from the date of thiS resolutIOn untIl December 31, 2002 To each subsequent Installment when due shall be added Interest for one year on all unpaid Installments. 3 Property owners may at anytIme prior to certIfication of the assessment to the county auditor, pay the entIre assessment on such property, WIth Interest accrued to the date of payment, to the CIty of StIllwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 16, 2001. If the assessment IS not paId by November 16, 200 I, accrued Interest from the date of the adoptIon of the assessment roll through December 31, 2002 WIll be added WIth the first installment due In 2002 If payment IS not received by November 16, 2001, the amount lIsted above WIll be collected over a 5-year penod WIth Interest added at 5% per year on the unpaId balance The yearly Installments wIll be collected WIth the property taxes that are paId to WashIngton County You may at anytime thereafter, pnor to November 15th of any year, pay the remaining prinCIpal balance (in whole or part) to the CIty of StIllwater 4 The clerk shall forthWith tranSmIt a certIfied duplIcate of thIS assessment to the county audItor to be extended on the property tax lIsts of the county Such assessments shall be collected and paId over In the same manner as other municipal taxes Adopted by the council thIs 16th day of October 200 I Jay Kimble, Mayor ATTEST. DIane F Ward, City Clerk .'" . Memo To: From: Date: Subject: Mayor and CIty CouncIl Steve Russell, Commumty Development DIrector October 10,2001 Request for AuthonzatIon of City Subnnttal of RAP Development ApplIcatIon For 501 North MaIn Street rJ The attached letter requests the City approve and sponsor a grant applIcation to DTED for InvestIgatIon and RAP assistance for sIte contammatIon at 501 North MaIn Street (DomIno's Pizza Site) Accordmg to the program guidelmes, the local government would be responsible for a 25 percent match. As proposed, the developer would pay the match amount to the City and the CIty would then use that money to match the grant. MentIOn IS made In the letter from Mr. Nolde (Item #2) of future TIF assistance to cover developer study costs ThIs mayor may not be proVIded dependent on the project development and TIF applIcatIon review deCISion . Attached are two resolutIons necessary to authonze grant applIcatIon sponsorship. . WINTHROP & WEINSTINE '.- A PROPESSIONAL ASSOCIATION -. 5IIERMAN WlN'IHROP JJlP1lRIIY R ANSEL BETH GI!1ISTEIN 1IMM JOY S MCGINNIS ROBEKI'R WI!JNS'I]NJ! LAURIB A. ICNOCKI! Attorneys and Counselors at Law JtlI.II! A 5U.VERMAN RYAN P tlRNESS llICIIARD A HOB!. LLOYD W GROOMS EllIC P SWANSON BO W WILLSEY S1EVEN C TOUREK MARX T JOHNSON LAURA A. P1'I!IFPER BllIAN W XJ!NSICI([ STEPHEN J SNYDER moMAS J PUPP 3200 MInnesota World 'IIade Center CRAIG S KRUMMBN DANIEL W GOD. MAllVINCINGBER BROOKS P POLEY 30 East Seventh Street MAITBEW R MCBRIDE ERIN D JONES' BAR1' KUIl.I!R maMAS H BOYD Samt Paul, Mmnesota 55101-4919 PHILIP R MAHOWALD WILUAM H. KOMP DAVID P PI!ARSON DANIEL C BECK NORMAN L JONES m JOBND NOLDE moMAS M BAR1'1V JOANNE L MATZEN 1elephone(651)290-8400 KARLE ROBINSON .JENNIPI!R B KLBCKBR DARRON C ICNOTSON PATRICK W WEBER Fax (651) 292-9347 JONATHAN W J ARMOUR MICHAEL T HATl'ING JOHN A. KNAPP PAUL W MARKWARDT DANIEL S SCHLECK CBUANPIS SAN'lUUKICA MICHELE D VAlLLANCOtJK[ CRAIG A. BRANDT 3000 Dam Rauscher Plaza MARK A. PIHAKI' DONALD J BROWN JAMES W DIBllICING CHARIJlS J SCHOEIlWE'ITIlR JON J HOGANSON THERBSE M MARSO 60 South SIXth Street KAl1UIl A. HAII.EI' SANDRA J MAK1'IN JJlP1lRIIY L LIlCLERC Mmneapohs, Mmnesota 55402-4430 ANDREW C TRIGGS TODD B URNIlSS moMAS A WALKER Telephone (612) 347-0700 JIlI.IB ANN PJSHBL . Only admitted 10 TIMOTHY M BARNIlIT JOHN C HOLPER Fax (612) 347-0600 DARllBLL B GRAHAM )IDI<IIa: m NebnsIra scorr J DONGOSKB nPPANY A. BLOPIBLD ASIIISB MISIIRA PIlI'ER J GLIlI!KBL MARK R GLIlIlMAN Jnolde@wmthrop com DAVID A DAVENPORI' EDWARDJ DRBNlTBL RYAN K CRAYNll KI!NNIll'H A. PRINE lIDGllllD GORDON (lll>>JOOO) DIrect DIal Reply to (612) 347-0720 October 9, 2001 Mmneapolzs VIA FACSIMILE AND U.S. MAlL Mr. Steve Russell Community Development Director City of Stillwater 216 North Fourth Street StIllwater, Minnesota 55082 . Re: 501 North Main, LLC Contamination Investigation and RAP Development Grant ApplIcation Dear Mr Russell: We represent 501 North Main, LLC ("501 North Main"). As we have discussed, the property at 501 North Main Street, Stillwater, Minnesota (the "Property") is severely contaminated. Our client would like to apply for a Minnesota Department of Trade and Economic Development ("DTED") Investigation and RAP Development Grant Application (the "Grant Application") to assist in offsetting the costs associated with the investigation necessary to clean up the Property. A requirement of the Grant ApplicatIon is that the actual applicant is a statutory or home rule charter city, a county housing and redevelopment authority, or an economic development authonty. As such, we are officially requesting that the City of Stillwater (the "City") act as sponsor for the 501 North Main Grant Application. We are fully prepared to draft the Grant Application and provide it to you for your review and comment prior to its submittal to DTED. There are four Items that the City will need to provide to complete the Application: . -c. I' Mr. Steve Russell October 9, 2001 Page 2 . I) A resolution stating that the City is participating in the Metropolitan Council's local housing incentive program. For your convenience, I have enclosed a copy of a similar resolution that we prepared for the City of Minneapolis 2) According to the Grant ApplIcation, the City is required to match one-quarter of the cost of the proposed Grant Application. I have spoken with Meredith Udoibok, the official at DTED admmistering this Grant, and she indicated that it is not necessary for the City to actually match those funds; rather, the developer can provide the local match portIon. Ms. Udoibok asked that the Grant Application state the same To that end, our client is willing to provide the local match of the Grant Application. Pursuant to the Grant Application, thirteen percent of the local match can be paid for with tax increment fInancing. It is my intention that the thirteen percent be reimbursed through tax increment financing, if and when a development agreement is entered into between the City and 501 North Main. 3) It will be necessary for the City to approve a resolution authorizing submittal of the Grant Application. For your review, enclosed is a draft resolution approving submittal of the Grant . Application 4) The City will need to approve a resolution committing to the local match and authorizing the signature of the Contract. The Grant will state that the source of the local match will be provided by the developer; therefore, I believe the language in the resolution is proper. For your review, enclosed is a draft resolution committing to the local match and authorizing the signature of the Contract. I have prepared the draft resolutions with the City as the applicant. If the City has a development authority which should be the proper sponsor, please let me know and I will amend the resolutions accordingly. In addition, I have enclosed a copy of the proposed investigation budget for which we will be applying. The Grant Applications are due November I, 2001. It is my understanding that the last City Council meeting before the November 1,2001 deadline will be on October 16,2001. Therefore, we request that this item be placed on the City Council's agenda for the October 16, 2001 meeting and approved by the City of Stillwater. . Mr. Steve Russell October 9, 2001 Page 3 For your information, I will be out of town beginning Saturday, October 13,2001 and will return to the office on Thursday, October 18, 2001. If you have any questions, please contact me immediately. Very truly yours, WINTHROP & WEINSTINE, P.A By- gded 4 JDN/dcj Enclosures cc: David Magnuson, Esq. Jeffrey S. Wallis Daniel S. Schleck IdmsmpI470013-l/10291-1 ~ . . . . APPROVING THE CONTAMINATION CLEANUP GRANT APPLICATION BE IT RESOLVED, that the City of Stillwater has approved the Contamination Cleanup Grant Application submitted to the Department of Trade and Economic Development ("DTED") on November 1, 2001, by the City of Stillwater for the 501 North Main site. Adopted by the Stillwater City Council this 16th day of October, 2001 Jay L. Kimble, Mayor ATTEST. Diane F Ward, City Clerk . . . COMMITTING LOCAL MATCH AND AUTHORIZING CONTRACT SIGNATURE . BE IT RESOLVED, that City of Stillwater act as the legal sponsor for project(s) contained in the Contamination Cleanup Grant Program to be submitted on November 1, 2001 and that Community Development Director, IS hereby authorized to apply to the Department of Trade and Economic Development for funding of thiS project on behalf of the City of Stillwater BE IT FURTHUR RESOLVED, that the City of Stillwater has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration BE IT FURTHER RESOLVED, that the City of Stillwater has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of Interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED, that upon approval of its application by the state the City of Stillwater may enter Into an agreement with the State of Minnesota for the above-referenced project(s), and that the City of Stillwater_certifies that It will comply with all applicable laws and regulation as stated In all contract agreements NOW, THEREFORE BE IT RESOLVED, that Community Development Director, IS hereby authorized to execute such agreements as are necessary to Implement the project(s) on behalf of the applicant. Adopted by the Stillwater City Council thiS 16th day of October, 2001 . Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk . , ~!> . - . Memo To: From: Date: Subject: Mayor and City CouncIl Steve Russell, Community Development Director October 10,2001 2001 PartIcipatIon in the Met CouncIl Local Housing IncentIve Program 'fV The City has participated in the Met CouncIl Local Housing IncentIve Account Program under the Livable CommUnItIes Act SInce 1998. By partIcipating In the program, the City shows a commitment to affordable hOUSIng and IS ehgIble for select grant programs from the Met Councd. The Maple Island site and the 501 North Mam RAP apphcatIons are examples of the grant programs. The COmmItment to hOUSIng and the Livable CommumtIes Act Program IS consistent with the Comprehensive Plan. Recommendation: Approval (resolutIon) . Attachment: Resolution . '. RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT . CALENDAR YEAR 2002 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473 25 to 473 254) establishes a Metropolitan Livable Communities Fund which IS Intended to address housing and other development Issues facing the metropolitan area defined by Minnesota Statutes section 473 121, a~d WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account IS Intended to prOVide certain funding and other assistance to metropolitan area mUnicipalities, and WHEREAS, a metropolitan area mUnicipality IS not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the mUnicipality IS participating In the Local Housing Incentives Account Program under the Minnesota Statutes section 473 254, and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each mUnicipality to establish affordable and life-cycle housing goals for that mUnicipality that are consistent with and promote the poliCies of the Metropolitan Council as prOVided In the adopted Metropolitan Development GUide, and . WHEREAS, each mUnicipality must Identify to the Metropolitan Council the actions the mUnicipality plans to take to meet the established housing goals through preparation of the Housing Action Plan, and WHEREAS, the Metropolitan Council adopted, by resolution after a public heanng, negotiated affordable and life-cycle housing goals for each participating municipality, and WHEREAS, a metropolitan area municipality which elects to partiCipate In the Local Housing Incentives Account Program must do so by November 15 of each year, and WHEREAS, for calendar year 2002, a metropolitan area mUnicipality that participated In the Local Housing Incentive Account Program dUring the calendar year 2002, can continue to partiCipate under Minnesota Statutes section 473 254 If- (a) the mUnicipality elects to participate in the Local Housing Incentives Program by November 15, 2001, and (b) the Metropolitan Council and the mUnicipality have successfully negotiated affordable and life-cycle housing goals for the mUnicipality . r'" . NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Stillwater hereby elects to participate In the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 2002. Adopted by the Stillwater City Council this 16th day of October, 2001 Jay L Kimble, Mayor ATTEST Diane F Ward, City Clerk . . ~ . MEMO~UM To Mayor and City Council From. Sue Fitzgerald, City Planner Date. October 16, 2001 Re West Half of Churchill, Nelson & Slaughter's Addition. Architectural Survey InvestigatQr The Heritage Preservation Commission is requesting approval from Council to secure Don Empson of Empson Archives for the West Half of Churchill, Nelson & Slaughter's Addition Architectural Survey and Evaluation The study is funded by a grant - Certified Local Government Grants (CLG) through the Minnesota Historical Society with in-kind matching from the City . An ad was placed in the Gazette on September 11, 2001 and eight "Request for Proposals" for a principal investigator for the study were sent out Don Empson was the only one that sent a fonnal proposal (attached) that qualified under the RFP's -"Required Qualifications" Attachments. RFP for West Half of Churchill, Nelson & Slaughter's Addition Architectural Survey Don Empson's Proposal . ~ '. August 30. 2001 REQUEST FOR PROPOSALS FOR PRINCIPAL INVESTIGATOR CHURCHILL, NELSON & SLAUGHTER ADDITION HISTORIC ARCHITECTURE STUDY . Scope of Proposal The City of Stillwater is seeking proposals from a qualified individual to serve as a Principal Investigator for a survey and evaluation of the Churchill. Nelson & Slaughter Addition of Stillwater. There are approximately 142 properties in this Preservation Planning Area. which range in date of construclion and vary in architectural styles The Principal Investigator will be responsible for conducting the survey of properties from work previously collected by the Stillwater Heritage Preservation Commission. An evaluation of the historic significance of each property and the overall Preservation Planning Area will be conducted using the criteria established for local designation of Stillwater's historic properties and the process of the Secretary of the Interior's Standards for Registration (pages 44726 to 44728 in the Federal Register of 9129/83 and in the MN SHPO.s Guidelines for SHPO Architecture/Historv Proiects of Januarv 1993) A potential historic district or identification of significant historic properties will then be . identified and recommendations made to the City of Stillwater for the local designation of historic properties and/or recommendation of historic properties to the National Register of Historic Places. Proiect Date and Schedule . The principal investigator will be contracted to conduct the study and prepare a report between October 1. 2001 and July 31. 2002. There will be (3) three meetings with the Heritage Preservation Commission along with various progress reports to the Planning Department and the Minnesota Historical Society. The Planning Department will assist in the preparation of report graphics and print the report. A final "printer-ready. draft of the report must be completed by June 17.2002. Major work elements will include: (1) Review Stillwater's Historic Context Document and other historic research conducted in Stillwater or this area. (2) Review survey work on the properties prepared by the Stillwater Heritage Preservation Commission. (3) Identify the 142 properties in the Preservation Planning Area. (4) Photograph all properties. . . . (5) Evaluation of inventoried properties in terms of Stillwater's historic contexts, historical research of the area and the National Register criteria. (6) Compare architecture of North Hill, South HIli, Greeley, Dutchtown, Holcombe, Hersey Staples and Carli & Schulenburg Surveys. (7) Preparation of a report which describes the development of the area, recommendations for future survey work and which properties are eligible for local historic designations and/or eligible for the National Register of Historic Places. The report should also describe planning methods for preservation of historic structures, landscapes and neighborhoods. (8) Reports and comments to the SHPO office, if the Minnesota Historical Society. . Required Qualifications (1) Demonstrated experience in conducting cultural resource planning, identification, evaluation, and/or registration activities in conformance with the Secretary of the Interiors Standards and Guidelines for Archaeology and Historic Preservation highly preferred. (2) A graduate degree in history, architectural history, art history, historic preservation, or closely related field; or a bachelor's degree in history, architectural history, historic preservation or closely related filed. (3) At least two years of full-time experience in research, writing, teaching interpretation, or other demonstrable professional activity with an academic institution, historical organization or agency, museum, or other professional institution. (4) Demonstrated experience in project management, coordination and meeting facilitated. Proposals must contain the following. (1) Resume outlining the responder's professional qualifications and experience on comparable projects. (2) Narrative project proposal, identifying and describing the servIces to be provided. (3) Cost breakdown, work plan, and project schedule that identifies major tasks to be accomplished and methods. (4) Sample publications or reports prepared by responder for comparable projects are desirable and will, at responders' request, be returned to responder. Contractor qualifications, amount of bid, and qualify of proposal will be considered in making any awards. Qualified contractors should send proposals by 4.30 p.m. - September 21, 2001 Sue Fitzgerald City Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 . Call Sue Fitzgerald at (651) 430-8822 if you have questions about the project. :i 98_ ~ lID. 55 .. I 'to\...... ~~ ,,~'r ~ . . --Db.V ~ SU. C; 11~ ~ '-'.(f -' W- I ~n ~ ,~J;;;" f CWCNU. ~~ lID. (.. J.~V/ . ~ W. ~ Lake \.... O\IC cr. "olIJ,~ .M ,. " rJ' 011 .$ I W........ "'.:;\....tIS ..., ,,~ J /1. :;; ...... ~ 0 r I! NT" - I" , :;.~? ,~.o J ~A. Ill: loBI t.ft ~ . " i li ~ 1 :.. ~lCl "'''''--'''' ~..J .A ", &C ~"'JlU!Id.-"i~"'i ~ ~:~ ~ JlaIUJt ~ ?It''~~ r;' t':\ Jz '1~ ~"'.. '.-YA s;:" '".. ~ ~ ~ -4 t\ Qj q . ~ ~. ~ "'~i~+ i 4~~- (J ,S ) u -:;-6J 6' ~~1~ /~ C~:,., t= Rt ) ~:-:1I?i~1 D ~~~.~~~_..gWm~1t sr. .. ~~! ~~ 'oar ;?::o~ LtfClI 1fD..:;;;;- ~V1" ..IT. ~ II":; ""A 'j .;.80 ..~...C}"atl II ~(:f -~. CIIOCC 1M. !IO !: Z u I . : i( llR. ~ ~~ ~ f? ~ \~! 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JIS !l! iC ~ ~ M_ ~ lIT 15 15 15 ., ~. '~'. 'l LAKE PARK .. -- J .' ." l: .~ ...., J .i! ;;, . ::1 ~ . 'I. - - -...- , 10. 2 :.; i:' ::', I .. .. - - .. - :. - I . . , ~I -. - ----.:; i- -=l . - '..1 , . A PROPOSAL FOR A SURVEY OF THE WEST HALF OF CHURCHILL, NELSON & SLAUGHTER'S ADDITION SUBMITTED TO THE STILLWATER HERITAGE PRESERVATION COMMISSION . BY EMPSON ARCHIVES P.o. Box 791 Stillwater, Mn 55082 351-0172 September 18, 2001 . " , .' 1- . AREA OF THE SURVEY The west half of Churchill, Nelson and Slaughter's Addition is located in the 40 acres of the NW ~ of the NE ~ of Section 33, T,30N, R,20W. The west half of the Addition consists of eight Blocks bounded on the South by West Hancock Street, on the West by ~outh Holcombe Street, on the North by West Willard Street, and on the East by South Fourth Street. There are approximately 142 properties within this area, This Addition was platted in June of 18571 by Levi Churchill of St, Louis, Missouri, his partner in Stillwater, Socrates Nelson, and Robert Slaughter, a St. Paul real estate speculator, . OUR PROPOSAL We will incorporate the information gleaned from our research in the context of Robert Vogel's Stillwater Historic Contexts and other research done previously in Stillwater, We will review the survey work on the properties prepared by the Stillwater Heritage Preservation Commission, We will identify, date, and catalog the 142 properties in the Preservation Planning Area in the manner required by the Minnesota Historical Society, If necessary, we will talk with them directly to make sure we provide the correct information in the form they prefer, . 1 A Plats 130 . The west half o/Churchlll, Nelson & Slaughter's Adelmon Proposal '- We will discuss the architectural styles in the Preservation Planning Area and compare it to other Stillwater neighborhoods. . We will photograph all properties, We will prepare a report which describes the development of the area, recommendations for future survey work, and suggest properties that might be eligible for local historic designations and/or eligible for the National Register of Places, We will not make any nominations ourselves. We will discuss any possible phmning methods for preservation of historic structures, landscapes, and neighborhoods, We will attend three meetings with the Stillwater H,P,C. OUR RESEARCH We propose to do a thorough study of the area, despite the considerable . time and money constraints, We will use the yearly tax assessor's records collected in the State Archives and available on microfilm, 1861-1900, at the Stillwater Public Library-a gift of Rivertown Restoration, These records were generated much the same way they are today, Every year the tax assessor viewed all the properties in the city and made an estimate of the market value of the land and the improvements. By following a property through the years, it is usually possible to determine when the value jumped from that of a lot only to that of a lot with a building on it, This record also contains the name of the property owners through the years, While this kind of research is tedious in the extreme, it gives accurate information that can be found in no other way, (The first two surveys done for the Heritage Preservation Commission in this series relied on the date of building found on the assessment card at the tax assessor's office, Before the turn of the century, these dates are notoriously inaccurate, an admission readily made by the tax assessor's office itself,) . 2 The west half ofChurchll~ Nelson & Slaughter s Addltlon Proposal . Rivertown Restoration paid to have the Stillwater building permit applications, 1886-1940, microfilmed, They, along with an index compiled by Kay Thueson, are available at the Stillwater Public Library, The apphcations give the date of building, the size of the structure,. name of the owner, sometimes the name of the builder and architect, and other incidental information. There are also applications for repairs and remodeling. This information is invaluable and essential for any thorough study, There are useful records available in the Water Department, the Fire Department, and the Public Works Department and in the Minutes of the Stillwater City Council that are rarely used in historical research. The Sanborn Insurance Maps will be of value, There are a number of unpublished manuscripts and some published reminiscences which might contain some useful information, although, frankly, we have found much of this information inaccurate. In general, we will try to use only original sources for our research. . For visual aids, there are two Bird's Eye View Maps of Stillwater drawn in 1869, and again in 1879, With their accurate representations of each house and building, these are extremely useful. We will talk to the residents of the area in cases where we have some uncertainties; when convenient we will try to obtain copies of property Abstracts. We will also use the land records at the office of the Recorder of Deeds. There are photographs on file at the Stillwater Public Library, the Washington County Historical Society, and the Minnesota Historical Society. In our experience, many residents have old photos of their homes which we would try to incorporate in our research, In 1978, Rivertown Restoration photographed every house in Stillwater over 60 years old, Within the past year, these photographs have been catalogued, and they will prove . useful in certain circumstances, 3 The west half o/Churchlll, Nelson & Slaughter s A.ddltlon Proposal . QUALIFICATIONS . Empson Archives Donald Empson (assisted by Kathleen Vadna!s) University of Minnesota: Bachelor of Arts Degree, 1965. Minor: History; Major: English. Master of Arts Degree, 1965. Library Science. Advanced Study, University of Iowa, Iowa City, Director, Chippewa County Library, 1965-1967. Montevideo, Minnesota. Instructor, School of Library Science, 1967-1970. University of Iowa, Iowa City, Minnesota Historical SOciety, St, Paul, Minnesota, Reference Librarian, 1970-1973, Map Librarian, 1973-1976. . Self-Employed, Antique clock and watch repair, 1976-1988, Semi-retired, 1988-, . 4 . The west half o/ChurchiU, Nelson &- S1aughter~ Addition Proposal . PUBLICATIONS The Street Where You Live. Witsend Press, 1975, Portrait of a Neighborhood. St. Paul, 1980, Guidebook to the 1870 and 1879 Bird's Eye View Maps of Stillwater, Minnesota, Empson Archives, 1995. A History of the Greeley Residential Area, Stillwater, 1997, A History of the Dutchtown Residential Area, Stillwater, 1998, . A History of the Holcombe's Additions Residential Area, Stillwater, 1999, A Hr.story of the Hersey Staples & Co. Addition Remdential Area, Stillwater, 2000. Miscellaneous newspaper and magazine articles, . 5 The west half o/Church,'~ Nelson & Sltmghte'~ Adthtlon Proposal PROJECT BUDGET Research... ... ... ... . II .... II ... 'e' ... ,.. ... ... .,. ... '" ... I" ... ... ,.. ..$8,500.00 Photography and Field Work..............,.., ,....,..,.....,.., $1,500,00 Data Analysis... ... ... ... ... ... ... ... ... ... ". ... ... ... ... ... ... ... ... $1,000.00 Meetin.gs with HPC... ... ... .., ... .11 .., ... ... ... ... ... ... ,.. ... ... ....1 $200.00 Pri.n.'ting Costs... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .,. ... ..$300.00 Compose Final Report.., ... ... ... ... ... '" ... ... .... ... ... ... ... ... ... .$3,000.00 Total Fee:... ... ... ... ...... ... ... ... ... ...... ... ... ... ... ... ... ... ... ... ....$9,600.00 6 .. .. . . . ,. . . . MEMORANDUM TO Mayor and Council FR CIty AdmmIstrator RE 2001 AudIt proposal DA October 11,2001 DiscussIOn Attached IS a proposal from Larson Allen WeIshau & Co ("LA WCO") to conduct audItmg servIces for the year endmg 12/31/01 at a cost of $20,400 (3% mcrease) The Finance Department has been pleased With the performance of Lawco and would request that they be retamed for the 12/31/01 audIt I beheve the Councll has been satIsfied wIth the work of LA WCO, as well. Incidentally, the Council may also want to consIder retmmng LA WCO for the 12/31/02 audIt work The cost to do so would be $21,012 (a 3% increase) RecommendatIOn Council retam Larson Allen WeIshmr & Co to perform audItmg servIces for year endmg 12/31/01 and possIbly for year endmg 12/31/02 /714 " LarsenAllen Weishair & Co. L L P ACHIEVE THE DESiRED EeFECT 800 Minnesota World Trade Center 30 East Seventh Street St Paul, MN 55101-4910 . 651/228-6300 Fax 651/228-6355 October 5, 2001 www larsonallen com To the Honorable Mayor and Members of the City Council CIty of StIllwater 216 N Fourth Street Stillwater MN 55082 We are pleased to confirm our understanding of the servIces we are to prOVide City of Stillwater, Minnesota for the year ended December 31,2001 We understand that the financIal statements Will be presented In accordance with the financial reporting model In effect PRIOR TO THAT DESCRIBED IN GASB STATEMENT NO 34 We WIll audit the general purpose financIal statements of City of Stillwater as of and for the year ended December 31,2001. Audit Objectives The objective of our audIt IS the expressIon of an oplnton as to whether your general purpose financial statements are fairly presented, In all matenal respects, In conformity With generally accepted . accounting pnnclples Our audIt WIll be conducted In accordance With generally accepted audIting standards and the standards for financial audIts contaIned In Government Audltmg Standards, Issued by the Comptroller General of the United States, and WIll Include tests of the accounting records of City of StIllwater and other procedures we consider necessary to enable us to express such an opInion If our oplnton on the general purpose financIal statements IS other than unqualifIed, we Will fully discuss the reasons WIth you In advance If, for any reason, we are unable to complete the audit or are unable to form or have not formed an OpiniOn, we may decline to express an opInion or to Issue a report as a result of thIS engagement We will also prOVide reports (that do not Include oplntons) on Internal control related to the financial statements and compliance WIth laws, regulations, and the prOVISions or grant agreements, noncompliance WIth whIch could have a matenal effect on the finanCIal statements as reqUIred by Government Auditmg Standards. Management Responsibilities Management IS responsible for establishing and maIntaining internal control and for compliance With laws, regulatIons, contracts, and agreements In fulfilling thIS responsIbility, estimates and Judgments by management are reqUIred to assess the expected benefits and related costs of the controls. The objectIves of Internal control are to prOVide management With reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthonzed use or dispOSItion, that transactIons are executed In accordance WIth management's authonzatlons and recorded properly to permit the preparation of general purpose finanCial statements In accordance With generally accepted accounting pnnclples . Business Consuhants CertifIed Public Accountants City of Stillwater October 5,2001 Page 2 . Management Responsibilities (Continued) Management IS responsible for making all financial records and related information available to us. We understand that you Will prOVide us with such Information required for our audit and that you are responsible for the accuracy and completeness of that Information We Will advise you about appropnate accounting pnnclples and their application and Will assist In the preparation of your financial statements, but the responsibility for the financial statements remains With you That responsibility Includes the establishment and maintenance of adequate records and effective Internal control over financial reporting, the selection and application of accounting pnnclples, and the safeguarding of assets Management IS responsible for adjusting the financial statements to correct matenal misstatements and for confirming to us In the representation letter that the effects of any uncorrected misstatements aggregated by us dunng the current engagement and pertaining to the latest penod presented are Immatenal, both IndiVidually and In the aggregate, to the general purpose financial statements taken as a whole. Audit Procedures-General An audit Includes examining, on a test baSIS, eVidence supporting the amounts and disclosures in the finanCIal statements, therefore, our audit will Involve judgment about the number of transactions to be examined and the areas to be tested. We Will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of matenal misstatement, whether caused by error or fraud Because an audit IS deSigned to proVide reasonable, but not . absolute assurance and because we will not perform a detailed examination of all transactions, there IS a nsk that matenal misstatements (whether caused by error or fraud) may eXist and not be detected by us In addition, an audit IS not deSigned to detect errors, fraud, or other Illegal acts that are Immatenal to the general purpose finanCIal statements However, we Will Inform you of any material errors and any fraud that comes to our attention We will also Inform you of any other Illegal acts that come to our attention, unless clearly Inconsequential Our responsibility as auditors IS limited to the penod covered by our audit and does not extend to matters that might anse dunng any later penods for which we are not engaged as auditors Our procedures Will Include tests of documentary eVidence supporting the transactions recorded In the accounts, and may Include tests of the phYSical eXistence of Inventones, and direct confirmation of receivables and certain other assets and liabilities by correspondence With selected indiViduals, creditors, and financial Institutions, We Will request wntten representations from your attorneys as part of the engagement, and they may bill you for responding to thiS InqUIry At the conclUSion of our audit, we Will also require certain wntten representations from you about the finanCial statements and related matters Identifying and ensunng that City of Stillwater complies With laws, regulations, contracts, and agreements IS the responsibility of management As part of obtaining reasonable assurance about whether the general purpose finanCial statements are free of material misstatement, we Will perform tests of City of Stillwater's compliance With applicable laws and regulations and the prOVisions of contracts and agreements However, the objective of our audit will not be to prOVide an opinion on overall compliance and we Will not express such an opinion . CIty of Stillwater October 5, 2001 Page 3 . Audit Procedures-Internal Controls In planning and performIng our audIt, we will consIder the Internal control sufficIent to plan the audit In order to determine the nature, timIng, and extent of our auditIng procedures for the purpose of expressIng our opInion on CIty of StIllwater's general purpose financIal statements. We wIll obtain an understanding of the deSign of the relevant controls and whether they have been placed In operation, and we WIll assess control risk Tests of controls may be performed to test the effectiveness of certaIn controls that we consider relevant to preventing and detecting errors and fraud that are matenal to the general purpose finanCIal statements and to preventing and detecting misstatements resultIng from Illegal acts and other noncompliance matters that have a direct and matenal effect on the general purpose finanCIal statements (Tests of controls are required only If control nsk is assessed below the maximum level) Our tests, If performed, Will be less In scope than would be necessary to render an opInion on Internal control and, accordingly, no opinion WIll be expressed An audIt IS not deSIgned to proVide assurance on Internal control or to IdentIfy reportable conditions However, we WIll Inform the governIng body or audit commIttee of any matters involVIng internal control and Its operatton that we conSIder to be reportable condItions under standards established by the American InstItute of Certified Public Accountants Reportable conditions Involve matters comIng to our attention relating to SIgnificant defiCienCies in the deSign or operatton of the Internal control that, In our Judgment, could adversely affect the entity's ability to record, process, summarize, and report finanCIal data consistent With the assertIons of management In the general purpose finanCial statements Audit Administration, Fees, and Other We understand that your employees Will prepare all cash or other confirmatIons we request and Will locate any InVOices selected by us for testing . The workpapers for thiS engagement are the property of Larson, Allen, Welshalr & Co., LLP and constitute confidentIal Informatton However, we may be requested to make certaIn workpapers available to the Office of the State AudItor pursuant to authority given to It by law or regulatton If requested, access to such workpapers Will be proVIded under the supervIsIon of Larson, Allen, Welshalr & Co, LLP personnel Furthermore, upon request, we may proVIde photocopIes of selected workpapers to the Office of the State Auditor The Office of the State AudItor may Intend, or decide, to dIstribute the photocopIes or Information contaIned therein to others, including other governmental agencIes Our estimated fee for these services IS $20,400 (representtng a 3% Increase from our prior year's fee) plus out-of-pocket costs such as postage, copIes, telephone, etc. Our InVOices for these fees Will be rendered each month as work progresses and are payable on presentation The above fee IS based on the time Involved in performing last year's audit, anttclpated cooperatIon from your personnel, and the assumption that unexpected circumstances WIll not be encountered dUring the audit If significant additional fees are necessary, we WIll proVide detail explanatIon of the changes In circumstances and the addItIonal time Involved In servIng you . .. City of Stillwater October 5,2001 Page 4 . Government Audltmg Standards require that we provide you with a copy of our most recent quality control review report Our November 1998 peer review report accompames this letter. We appreciate the opportumty to be of service to City of Stillwater and believe thiS letter accurately summanzes the Significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as descnbed In this letter, please sign the enclosed copy and return It to us Sincerely, ~/!~ Thomas P Koop, CPA Pnnclpal Toll Free 888-529-2648 (Ext 2903) TPKlpsm Enclosures . RESPONSE This letter correctly sets forth the understanding of City of Stillwater, Minnesota By Title H ICLlENTS\2400012492412OO112001 EL DOC . .. #)\ CROWE CHIZEK .- To the Pnnclpals LARSON, ALLEN, WEISHAIR & CO., LLp We have reviewed the system of quahty control for the accountmg and audltmg practice of LARSON, ALLEN, WEISHAIR & CO, LLP (the Firm) m effect for the year ended March 31, 1998. A system of quality control encompasses the FIrm's orgamzational structure and the pohcles adopted and procedures estabhshed to provide It With reasonable assurance of complymg With profeSSional standards The elements of quahty control are descnbed m the Statements on Quahty Control Standards Issued by the American Institute of Cerufied Pubhc Accountants (the AICPA). The deSign of the system, and complIance With It, are the responsIbilItieS of the Firm In addition, the Fmn has agreed to comply WIth the membership requIre- ments of the SEC Practice Section of the AICP A DlVlslOn for CPA Fmns (the SectIOn) Our responsIbilIty is to express an opmlOn on the deSign of the system, and the Firm's comphance WIth that system and the Section's membershIp reqUIrements based on our review Our reVIew was conducted m accordance WIth standards establIshed by the Peer Review CommIttee of the Section In performIng our review, we obta1Oed an understanding of the system of quality control for the Firm's accountIng and auditIng practIce In addItIOn, we tested complIance With the FIrm's quahty control pohcles and procedures and WIth the membership requirements of the Section to the extent we conSIdered appropnate. These tests covered the apphcatIon of the FIrm's pohcles and procedures on selected engage- ments. Because our review was based on selective tests, It would not necessanly disclose all weaknesses 10 the system of qualIty control or all 10stances of lack of complIance WIth It or With the memberslup require- ments of the SectIon. As IS customary 10 a peer reView, we are Issumg a letter under thIS date that sets forth comments relatmg to certaIn pohcles and procedures or complIance With them. These matters were not conSIdered to be of suffiCient sIgmficance to affect the oplmon expressed m thIS report . Because there are mherent llImtatIons m the effectiveness of any system of quality control, departures from the system may occur and not be detected. Also, projection of any evaluatIon of a system of quahty control to future penods IS subject to the nsk that the system of qualIty control may become madequate because of changes m condItIons, or that the degree of compliance With the pohcles or procedures may deteriorate. In our opmlOn, the system of qualIty control for the accountIng and audIting practice of LARSON, ALLEN, WEISHAIR & CO , LLP 10 effect for the year ended March 31,1998, has been deSIgned to meet the reqUIre- ments of the qualIty control standards for an accountIng and audltmg practIce establIshed by the AICPA, and was comphed With during the year then ended to prOVide the FIrm With reasonable assurance of com- plYIng With profeSSional standards Also, 10 our opmlOn, the FIrm has complIed With the membershIp re- qUIrements of the SectIOn m all matenal respects C~C~.J~'(LP Cmwp, Chlzek .,od C,..m}.'.lJw Ll.P . South Bend, Indiana October 2, 1998 CROWE, CHIZEK AND COMPANY LLP 330 EAST IEFFERSON BOULEVARD POST OFFICE BOX 7 SOlITH BEND INDIANA 46624 219 232 3992 fo\X 219 236 8692 l~. ,- .,p-...t... ,.1 Itl"''''' l"Ir('''''I" ,.1 I' f . . . ACCEPTING PROPOSAL FROM LARSON ALLEN WEISHAIR & COMPANY WHEREAS, a proposal for audIting services has been receIved; and WHEREAS, the proposal was presented to CouncIl, BE IT RESOLVED by the CIty CouncIl of StIllwater, Mmnesota, that the 2001 audit proposal between CIty of StIllwater and Larson Allen WeIshair & Company, as on file WIth the CIty Clerk, IS hereby approved, and the Mayor IS authonzed to sign SaId proposal Adopted by the CIty CouncIl thIS 16th day of October, 2001 Jay L. Knnble, Mayor Attest Diane F. Ward, CIty Clerk . . . ~ SCOTT McCALLUM FYI Governor State of Wisconsin October 9, 2001 The Honorable Jay KImble CIty Hall 216 North Fourth StIllwater, MN 55082 Dear Mayor KImble- Thank you for your letter regardmg the St CrOIx RIver Crossmg project between Houlton, Wlsconsm and StIllwater, Mmnesota I apprecIate your thoughts and concerns Work was suspended on the project m January 2001 after many years of study and some $15 mIllIon expended by the WIsconsm and MInnesota Departments of TransportatIon The reasons for thIS suspenSIOn were msufficIent federal fundmg for the lIft bndge nntIgatIon alternatIves, an mabIlIty of federal, state and local agencIes to reach a consensus and an mabIlIty to get mumcIpal approval I am commItted to gettmg a new bndge across the St CroIx RIver. Recently, I met WIth Mmnesota Governor Jesse Ventura to dISCUSS how to resolve the Issue We both agreed a new bndge IInkmg the two states at StIllwater, must be buIlt I have asked hIm to Jom me m callIng on our congressIOnal delegatIons to secure federal fundmg Also, my office IS worlang WIth US Secretary of the Intenor Gale Norton and the Bush adnnmstratIon Fmally, I co:rmmssIoned the Umted States InstItute for EnVIronmental ConflIct ResolutIon to help break the unpasse In November of thIS year, the InstItute WIll Issue a report and both states WIll announce an actIon plan to move the project forward It IS tIme to make thIS project happen and the need for a new bndge IS beconnng more cntIcal every day Agam, thank you for talang the tIme to contact me I hope we WIll soon be able to move ahead WIth thIS much needed Inlprovement project If you would lIke further mformatIon regardmg thIS proJect, please contact Don Gutkowsla, Eau ClaIre TransportatIon DIstrIct DIrector, at (715) 836-2807 Smcerely, ~~&&lf)~ Scott McCallum Governor SM/jmr G~T............ISlII!waIrrBndp] PrlmpdIO 1___ POBox 7863, MadIson, WIsconsm 53707 (608) 266-1212 FAX (608) 267-8983 e-maIl WIsgov@maIl state WI us . . . e c - ( 0 I I ~f 0 ( City of Zumbrota 175 West Avenue Zumbrota, MN 55992 Phone 507-732-7318 BRIDGING.THE.PAST Fax 507-732-7884 AND.THE.FUTURE ? (,. ... ' September 21,2001 Dear NeIghboring CIty OfficIal. The CIty ofZumbrota IS extremely pleased to be hostmg the 2001 League of Mmnesota CIties (LMC) regIOnal meetmg for our area on October 30, 2001' All actIVIties WIll be held at the Zumbrota VFW, 25 East 1st St. (HIghway 58 on north edge of downtown busmess distnct- see enclosed map). We hope that many of the elected offiCIals and staff from your CIty will jom us. 2001 was an Important year for citIes at the legislature; come and learn more about how the new tax bIll and other laws WIll affect your local government. Get ready, too, for usmg technology to your advantage. From an early optIonal session on dealmg with computer VIruses to the unveIlmg of the new Gov Office Webslte tool, you'll find out how LMC IS developmg resources that make It easIer for cInes of all sIzes to tackle the technology challenges of the 21 st century. Dunng the SOCIal hour and over dmner, you will reconnect with old mends and make some new ones We have planned a delICIOUS steak and shrimp dInner. Dunng the evening, you'll be heanng more about LMC PreSIdent and Willmar Mayor Les Heitke's ImtIatIve for helpmg CItIes deal WIth their increasIng cultural dIVersity. It promIses to be both an mformatIve and fun day for citIes in our region. Come to Zumbrota early and VISIt MInnesota's only ongInal Covered Bndge (cIrca 1869) or VIsit our "new" lIbrary (1995) and "new" cIty hall/pohce station (1997). You will not want to miss out, so send In your reservatIon on the enclosed form. All of us in Zumbrota look forward to seemg you on October 3D! ~/~ Richard R. Bauer, Mayor A Mmnesota Star City for Economic Development . . . LMC League 0/ M,nnesota c,t,IlS c,t,es prrnnofrng =ceIIence 145 University Avenue West, St. Paul, MN 55103-2044 phone: (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1299 . TDD (651) 281-1290 AGENDA for the 2001 REGIONAL MEETINGS 1 00-2'00 pm 2'00-2.05 pm 2 05-2 45 pm 2 45-3 30 pm 3 30-3 45 pm 345-4:15 pm 4.15-500 pm 5 00-5 30 pm 5'30-600 pm 6 00-6:45 pm 6 45-6 50 pm 650-715 pm 715-730 pm 730-7.45 pm 745-8:15 pm 815 pm Optional Session Dealing With Viruses and Other Computer Vulnerabilities LMC Technology Staff Welcome and Overview of Day Kevin Frazell, Director of Member Services Legislative Issues - 2001 and 2002 Sessions Intergovernmental Relations Staff Demonstration of Gov Office Web Creator LMC Technology & Communications Staff Break What's New At LMC - LMC Staff HR Training Program -- Update on BaC Tools -- LMCIT Programs & Coverages "Around the Table" DIscussion of Happenings In Area Cities Tom Thelen, Field Representative Introduction of Legislators and Others Kevin Frazell SOCIal Time Dinner Welcome from Host Mayor LMC PreSident remarks Les Heltke, LMC PreSident and Mayor, Willmar "Schools for Vietnam," Gary Doty, LMC Past PreSident The 2001 Tax Bill. An Overview Gary Carlson, Intergovernmental Relations Director MosqUito Heights Needs a New Web Site "Buzz Olson," Mayor of Mosquito Heights Adjourn AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ._,__,~vv. ~~.u~ g~.~~~~IU~ PAGE EH/62 Stillwater Township Calendar . Chair Untiedt October 24 JOint Planning Meeting 7.00 PM October 25 Town Board Meeting 700PM October 29 league of Governments Meeting 6'00 PM October 30 Budget Meeting 7:00 PM Chair Untiedt November 1 PlannIng CommIssion 7 00 PM November 8 Town Board Meeting 7:00 PM November 12 Park Committee 7.00 PM Chair Johnson December 6 Planning Commis&ion 7.00 PM December 10 Park Committee 7 00 PM December 13 Town Board Meeting 7'00 PM . All meetings at the City of Stillwater Municipal Building until further notice. Pat Banth Clerk. Stillwater Township October 13. 2001 . ~October 11, 2001 STILLWATER TOWN BOARD MEETING Stillwater City Municipal Building 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Doriott, Duane Laabs, Ken LaBoda and David Johnson. Also, Attorney Tom Scott, Planner Meg McMonigal, Treasurer Warren Erickson, Maury Stenerson and Rolf Dittmann. 1. AGENDA - M/S/P Laabs/Doriott moved to adopt agenda as amended, (3 ayes) 2, MINUTES - M/S/P Doriott/Laabs moved to approve the 9/25/01 Stillwater town board meeting minutes as written. (3 ayes) Ken LaBoda and David Johnson arrived, 3. TREASURER- 1, Checks #15434 thru #15448 were approved for payment. 2. Missing check for $28.00 to Duane Laabs will be rewritten - stop payment on original. 3. A letter will be sent to Steve Cook asking him to cash his check from last June. .' TOWN HALL - M/S/P Johnson/LaBoda moved to authorize $897.36 to urchase and install handicap railings on the front steps of the town hall. (5ayes) 5. DOOR HANDLES - A consensus was to order Turino lever door handles in satin nickel material. 6. ATTORNEY - ALVIN/HAACK/GRIFFIN ROADWAY DISPUTE - Residents concerned expressed their opinions. The matter will be on the next agenda. 7. FENCING PROBLEMS - Resident Sandy Swanson was present to ask that attention be paid to animal fencing in the township. The attorney will look into pertinent ordinances and discuss the matter with the peace officer. Information will be put in the next newsletter. 8. WATER MANAGEMENT - Louise Bergeron was present to report on activities of the Marine-on-St. Croix Water Management Organization for the year. A budget item of $1,570.00 will be necessary for the townshipts share of water management expenses. That will not include the township representativets fee. The clerk was directed to find out from the county the approach being taken to have one organization take over water management. 9. OTCHIPWE TRAILS SUBDIVISION - Motion Failed Doriott/laabs moved to hold onto the designation of third party enforcer for the Otchipwe Trails ~onservation easement. (3 nays, Laabs/Doriott ayes) Stillwater Town Board Meeting - 10/11/01 Page Two M/S/P laBoda/Johnson moved that Stillwater Township not be designated as a third party enforcer for the Otchipwe Trails conservation easement. 4It(3 ayes, laabs/Doriott nays) The township attorney will notify the county regarding the above motion. A clarification of the park donation amount was requested. The attorney will review the matter of any inequities and give a written response. Conservation easements are in the works for each lot and necessary revisions to the mylar have been made. The engineer was 1n agreement with the revised grading plan for the subdivision. 10. VOlZ C.U.P, AMENDMENT - M/S/P Johnson/LaBoda moved to approve the Volz C,U,P. amendment with the following conditions as recommended by the planning commission: * building elevation plans submitted to the planner * 50 horse limit * county approved septic location * adherence to MPCA manure spreading requirements. (5 ayes) 11, ENGINEER - 1. Road contract bids are to be received by October 16, 2001 2, A traffic engineer is reviewing speed signs on Mendel Road. 4It12. NESTRUD RIGHT-OF-WAY - A question has come up regarding an unopened access over Mr, Nestrud's property. The township attorney will deal with the matter. Sheila-Marie Untiedt left at 10:04 p,m. 13, MISCELLANEOUS - 1. Consensus is to have a curved bench built starting on the north end of the town hall porch - not to exceed $200.00 in cost. 2. Consensus that the pOdium will sit on the floor in the big room. 3. Ken LaBoda will discuss the painter's fees with the project manager. 4. Plan for the storage room was presented. 14. ADJOURNMENT - M/S/P Laabs/Doriott moved to adjourn the meeting at 11:00 p.m. (4 ayes) Clerk Chairperson 4It Approved . . ~ .1 ~ Please join tlie River ')Talky .J1lrts Councu for a very ~ciaC sociatK'~ ;, .Jtrtfu( lndu{gences Sunday, Novem6er 4, 2001 2pm :Jfistoric Courtnouse, Courtroom . --- J\ natnerinn of members, artists, ana art Covers as we enJOY an afternoon of network inn, music, inspirationa{ cksserts 6y foca{ businesses ana a sifent auction featurinn work by area artists. j"offowinn a snort pronram we wi{{ recoonize former 'Boara members ana indl:vUfuafs wno nave contributea tneir time ana tafents strenntneninn our arts community. 1:00 Openinn 1teception- "Stif{water J\rt Cofony - Creatinn J\rt as a Community" 1st ffoor, free ana open to tne yu6{ic 2:00 J\rtfu{ Inaufeences natnerinn ana pronram 2" ffoor Courtroom sunnested dOnation: $20 pfease ~p to (651) 439-1465, return tne s{ip 6efow, or fax to (651) 493-1560. ___ yes, 1 (we) wi{{ attentf. Num6er of persons attendino____. ___ I am unabfe to attend; pfease accept my tax ckductibfe oift of $____. Name: ____________________________________________________________________ J\~ress: __________________________________________________________________ CityI'Statel'~ip: ___________________________________________________________ Pnone: ____________________________________________________________________ . 'I1iank you for your support! River 'Valley .Jlrts Councr.' 'P.O. 'Box zz, StdIwater, :MN 5508z , ~ STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082-4806 (651) 439-1675 FAX (651) 439-0012 . Board of Trustees Meeting Agenda Tuesday, October 9, 2001, 7 P.M. 1. Call to Order 2. AdoptIon of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. AdoptIon of Mmutes B. Payment of Bills C. Monthly ActiVIty Reports * D. Other ActIvity Reports* E. Web Site Usage Report* F. Director and Other Staff Reports+ G. Financial Report + H. Policy Review - See Below A+ I A 5. Personnel Policy A+ 6. ParkIng Study I . 7. Preliminary 2002 Budget Cuts Capital Operating D+ D+ 8. Expansion Project Fund Raising FeasIbility Study 1* 9. 2002 Holiday Oosings A+ 10. Board Vacancy D 11. Internet Access PolIcy A 12. Committee Reports 13. Other 14. Adjournment If you are unable to attend thiS meetIng, please call Lynne (ext. 25) or Ann (ext. 17) before 5 P M. on Monday, October 8,2ool. A=ActIon Item I=InformatIon Item D=DIscusslon Item . += Document m Packet *= Document to be Dlstnbuted at Meetmg #=Document PrevIously Dlstnbuted Agenda Item 4 A. STILLWATER PUBLIC LIBRARY 223 NORTH FOURTH STREET STILLWATER MINNESOTA 55082-4806 . Board of Trustees Meetmg Tuesday, September 11, 2001, 7 P.M. Present: Bill Fredell, Bill Hickey, Richard Hodsdon, DICk Huelsmann, VIctor Myers, Brian Simonet. Absent: Mary Lou Rice, JessIca Pack. Staff Present: Lynne Bertalmio, Carolyn Blocher. 1. Call to order 7.00 p.m by Vice President Fredell. 2. Adoption of the Agenda M/SfP Hodsdon/Myers 3. CommunicatIons and Public Commentary-Comments were received re: the need to upgrade the memory on the Internet computers because they are too slow, the need for more programmmg on nights and weekends for workIng women, and an article from the Stillwater Gazette on the LIbrary budget hearing with the CIty Council. 4. Consent Calendar M/SfP Hodsdon/Fredell . A. Adoption of Minutes B. Payment of Bills in the amount of $12,122 75. A correction was made to the August bills m the amount of $90.75 makIng the amended total for August 2001 $19,522.42. C. Monthly ActIvity Reports D. Other ActIvity Reports E. Web Site Usage Report F. Duector and Other Staff Reports G. Financial Report H. Policy Review 5. Draft Personnel Policy-The draft pollcy discussed, highlightmg the smrilarities to the City's policy. The policy differs from The City's primanly in sick leave and vacation benefits. Some of the City's references to 'Casual attire" were removed. A staff committee has been appomted to recommend guidelines for personal appearance. The Policy will be presented at the October meeting for passage. 6. Request for Parking Study-Time did not permit discussion of parking needs as planned at the last Budget hearing. Lynne and Bill Hickey will request another discussion with the Council. 7. 2002 Budget Hearing, Situation & Schedule-No mformation is available yet from the city on final 2002 budget figures. The Board may need to meet with the Council again when the numbers are known. . 8. Expansion Project Fund Raising FeasibIlity Study-Meetings are being held with the selection commIttees Members are suggesting names to be interviewed by the consultant. The Bayport Foundation declined to fund part of the cost of the study. Mmutes 9-11-01 Page 2 9 UnIon Contract Negotiation Team-Bill Hickey and Mary Lou RIce Will partIcipate in UnIon negotlatIOns this year. The UnIon must notIfy the Board of their intent to negotiate by November 1. . 10. Board Vacancy-Nick Gorslo has submitted IDS resignatIOn. Applications for the open positIon are due by 10/1. The Council will lIkely appoint someone by 10/16, so candIdate mterviews will need to be held m tune to give feedback to the CouncIl by 10/12 BIll Hickey, BIll Fredell and Mary Lou RIce WIll conduct the interviews. 11. 2001 Capital Projects-M/SIP MyerslHodsdon. The Board will request the release of funds to purchase the P A system and for lighting improvements. 12. Committee Reports-The BuIlding CODumttee will need to meet to discuss buIldmg needs for 2002. Bill Hickey has drawings for the monument sign and the trash enclosure. 13 Other 14. Adjournment 8.18 p m. . . STILLWATER TOWNSHIP October 11. 2001 . Chair: Untiedt 700 P.M Regular Meeting Stillwater City Municipal Building Call To Order: A2enda: Adopt Minutes: Approve Minutes: September 27. 2001 Treasurer: 1. Claims & Checks 2 Sign Audit Contract Town Hall: 1 Rolf DIttmann and Maury Stenerson Attornev: 1 AlvinlHaack Easement (1) Planner: 1. Otchipwe Trails 2. Palmer Minor Subdivision . 3. VoIzAmendtnentto C.U.P. En2ineer: 1. Clerk: 1. Miscellaneous Committees: 1. Planning Commission Report PeoDle - 8:00 P.M. 1. Dwight Carlson (1) 2 Sandy SwansonRe: Fences/Animals Old Business: 1. New Business: 1. Adiourn: Notes: Preliminary Agenda Claims Please - Untiedt, LaBoda, Doriott . 10/04/2001 Pat Banth STILLWATER TOWN BOARD MEETING September 27, 2001 Stillwater City Municipal Building 7:00 P,. PRESENT: Chairperson Ken LaBoda, Supervisors David Johnson, Sheila-Marie Untiedt, Jim Doriott and Duane Laabs. Also, Treasurer Warren Erickson, Attorney Tom Scott, Planner Meg McMonigal, Maury Stenerson and Rolf Dittmann. Substitute chair Sheila-Marie Untiedt opened the meeting, 1. AGENDA - M/S/P Doriott/Laabs moved to adopt the agenda as amended. (3 ayes) 2. MINUTES - M/S/P Laabs/Doriott moved to approve the 9/13/01 Stillwater town board meeting minutes as written. (3 ayes) 3. TREASURER- 1. Checks #15419 thru #15433 were approved for payment. 2, Dave Mol of Tautges Redpath who will do the 2001 financial audit for the township was introduced to those assembled and answered questions about the audit procedure. The audit contract will be signed at the next meeting. 3, Balances for August 2001 were discussed. 7:15 p.m. Ken LaBoda arrived and took over as chair. . 4. TOWN HALL - 1. M/S/P Doriott/Laabs Brochman Blacktopping handicap parking pads moved to accept a bid of $1,500.00 from Company for the installation of two with a walkway in between. (4 ayes) 7:30 p.m. David Johnson arrived. 2. The matter of a pol e 1i ght north of the town hall wi 11 be discussed at the next meeting. 3. Maury Stenerson mentioned that the lighting fixtures for the town hall would be about $886.87. The fixtures are to be ordered. 5 . PEACE OFFICER - 1. Mentioned Fred Bruns concern about the go-cart track next door that is active again. 2, OutinQ LodQe - Mr. Gohlike has met minimal requirements for clean up. He plans to put up a large building to put extraneous materials in that have been a source of concern. Mr. Gohlike arrived too late to speak to the board personally. 3. The peace officer was directed to relay any maintenance, replacement, or public safety road issues to Mike Raleigh. NATIONAL PARK SERVICE PARKING LOT PLANS - Robin Maercklein was presen~ 6. Stillwater Town Board Meeting - 9/27/01 Page Two to talk about plans for a 6 car parking lot at the corner of Arcola Trail .and Rivard Road. Area residents were present to express displeasure with this plan. A letter will be forwarded to Robin with the township's position and a request to curtail hunting in the park. 7, ROSE PERMIT ACCESSORY BUILDING IN FRONT OF HOUSE - M!S/P Johnson/Laabs moved to approve an accessory building in front of the Rose house at 17127 116th Street North, Stillwater Township as shown in the drawing presented and contingent upon comments by the township planner that all setbacks must be met and that the exterior design and color will be the same as the principal building, (5 ayes) 8, TOWN HALL CONTINUED - 4. Carpet - M/S/P Untiedt/Laabs moved to purchase Spring Meadow Carpet by Anton installed for $2,100.00 in the meeting room. (5 ayes) 5. Table - M/S/P Laabs/Untiedt moved to spend up to $7,000.00 for a podium - table to be built by OES Inc. (5 ayes) (To be installed mid-November) 9, RURAL ISSUES MEETING - MET COUNCIL - Duane Laabs reported to the board that he took part in the meeting re: rural issues. There will be a follow-up meeting in the future. 10, ADJOURNMENT - Meeting adjourned at 12:10 a,m, .Clerk Chairperson Approved . ~J U~ -GUU~ ~~.~~ ~ 1 I I ur urn r.IO':::;/lOq r'- CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 9, 2001 CIlY COUNCIL SPECIAL MEETING AGENDA 6:00 P.M. . 6;00 p.rn, I. Can to Qrder/Ap-P1oval of Asenda 6:05 p.m. II. Executive Session/Labor Neeotiations 6:55 p.m. III. Adiouznment r--- ~ . ,.-.... . LOCATI ON: RX TIME 10/05 '01 11:42 U~I-~~-~~~l 1~ ~1 . 7:00 p.m. I. 7.05 p m. II, 7:10 p.m. III. 7:10 p.m. IV. . 7:15 p.m, V, 7:15 p.m. VI, . LOCATI ON : CITY OF OPH P.03/04 ClrrOF OAK PARK HEIGHTS TUESDAY, OCTOBER 9, 2001 CI1Y COUNCIL MEETING AGENDA 1 :00 P.M, Call to Order/ Ap~roval of A~enda Department/Councll LIaIson Reports A. Plannmg Commission B. Parks C0I11m1BB10n C. Cable Commiseion D. Watex Management Organiza.tions E. Other Laison/Staff reports Fall Clean-up Update V lBitorelP-u1lic Comment Recycling Award Tlus 111 ~n opportumty for the pubhc to address the council with queSUOnB or concerns on issues not par!: o! tk regular agenda- (plei1!le lmut c:omrnentB to 3 mInutes ill length.) Consent Asenda (Roll call Vote) A. B. C. D. E. F. O. H. A. B. C. D. Approve Bills & Investments Approval of City Council Minutes - September 25, 2001 Approve City Administra.tor Job Description App:r:ove Council Action Form Recexve Brown's Creek Vacancy Informa.tion Authorize Coordinai:ion of Sewer Billing with Stillwater Cancel December 25,2001 City Council Meeting Set Year End City Council Meeting - December 27, 2001 at 3:00 p.m, Eublic Hearin~s None New Busine.u E, F. Part Time Temporary Employee Fall Crack Sealing Request for Proposals Repair of Garage Door Set W orksession to Discuss Waier Managemeni: Issues Related i:o Brown' B Creek Watershed District: (Mayor's Request) Set W or1session to Review Fee Schedule Set Budget W orkse5sion RX TIME 10/05 '01 11:42 U~I-~-~~~~ ~~ ~~ l...1 I T Ur- Ut"'H t-',~4/~4 8:00 p.m. VII. Old Business A. placement of Bayport Fire T rook at City Hall 8.15 p.m. VIII. Adiournment . SOCIal gathenn9 at Joseph's Familg Restaurgnt to follow . . LOCATION: RX TIME 10/05 '01 11 :42 TOTAL P,04 ~ , Diane Ward From: Sent: ~.t: Pat Raddatz [Pat Raddatz@co washington mn us] Thursday, October 04,20011052 AM Jim Schug Washington County Board Agenda -10/9/01 Wash1ngton County Board of Comm1ss1oners 14949 62nd Street North Stlllwater, MN 55082 wash1ngton County, County Board Agenda Jctober 9, 2001 * 9.00 p.m 1. 9:00 - Roll Call 2 9'00 - Comments from the PubllC V1sltors may share the1r concerns w1th the County Board of Comm1ss1oners on any 1tem on or not on the agenda. The Cha1r w1II d1rect the County Adm1nlstrator to prepare responses to your concerns. You are encouraged not to be repet1t1ouS of prevlous speakers and to Ilm1t your address to f1ve m1nutes. The Cha1r reserves the r1ght to Ilm1t an 1nd1v1dual*s ?resentat1on 1f 1t becomes redundant, repet1t1ve, lrrelevant, or overly argumentat1ve rhe Cha1r may also llmlt the number of lnd1v1dual presentat10ns on any lssue to ~ccommodate the scheduled agenda 1tems. 3. 9.10 - Consent Calendar 4 9.10 - Commun1ty Serv1ces Department fam1ly Ch1ld Care Prov1der Week * Suzanne Pollack, Supervlsor 5~.20 - Publ1C Health and Envlronment * Lowell Johnson, Sen10r Programmer :ommun1ty Health Serv1ces Plan Update 6 9 35 - Commun1ty Serv1ces Department 3en1or C1t1zen Gaps Analys1s Report * R1chard Backman, D1v1s1on Manager 7 9.45 - General Adm1n1strat1on * J1m Schug, County Admln1strator ~lnal Draft of the 2002-2006 Cap1tal Improvement Program * Chr1s Eltem1ller, Budget ;nalyst 8. 10:15 - Comm1ss1oner Reports - Comments * Quest10ns rh1S per10d of t1me shall be used by the Comm1ss1oners to report to the full Board on ~omm1ttee act1v1t1es, make comments on matters of 1nterest and 1nformat1on, or ra1se luest10ns to the staff Th1S act10n lS not 1ntended to result 1n substant1ve board act10n iur1ng th1S t1me. Any act10n necessary because of dlScusslon w1II be scheduled for a future board meet1ng. 3. Board Correspondence 10 10 30 - AdJourn 11 10:40 to 12:15 - Board Workshop w1th Transportat1on and Phys1cal Development ;. Status of the County*s Involvement In the I-494/TH 61 Wakota Brldge ProJect 3.4IIrtus of the Turnback of TH 120 from 1-94 to 1-494 :. Results of Townsh1p Meet1ngs Related to Plannlng and Zon1ng Issues 1 Diane Ward From: Sent: To: .Ubject: Pat Raddatz [Pat Raddatz@co washington mn us] Thursday, October 11, 2001 12 14 PM Wally Abrahamson Washington County Board Agenda -10/16/01 Wash1ngton County Board of Comm1ss1oners 14949 62nd Street North St1llwater, MN 55082 Wash1ngton County, County Board Agenda October 16, 2001 - 8:15 a m. 1 8 15 - Roll Call 2, 8.15 - Recess to Execut1ve (Closed) Sess1on-Human Resources Department - Judy Honmyhr, D1rector Negot1at1on Strategy for 2002, 2003 and 2004 Barga1n1ng Agreements 3 9.15 - Recess to Wash1ngton County Reg10nal Ra1lroad Author1ty A. Roll Call B. RRA Meet1ng M1nutes from November 21, 2000 C. Contract w1th URS, Inc., Complet1on of the Forest Lake Trans1t Center Locat1on Study D. RRA Act1v1t1es and Updates on Other Corr1dors of Interest to the Board 411J. RRA Property Management Plan Update F. Ad] ourn 4 9 55 - Wash1ngton County Board of Comm1ss1oners Reconvenes 5 9'55 - Comments from the Publ1C V1s1tors may share the1r concerns w1th the County Board of Comm1ss1oners on any 1tem on or not on the agenda. The Cha1r w1II d1rect the County Adm1n1strator to prepare responses to your concerns. You are encouraged not to be repet1t1ouS of preV10US speakers and to Ilm1t your address to f1ve m1nutes. The Cha1r reserves the r1ght to Ilm1t an 1nd1v1dual's presentat10n 1f 1t becomes redundant, repet1t1ve, 1rrelevant, or overly argumentat1ve. The Cha1r may also Ilm1t the number of 1nd1v1dual presentat10ns on any lssue to accommodate the scheduled agenda 1tems. 6 10:05 - Consent Calendar 7. 10.05 - General Adm1n1strat1on - J1m Schug, County Adm1n1strator D1st1ngu1shed Budget Presentat10n Award for 2001 - Molly O'Rourke, Deputy Adm1n1strator 8. 10:10 - Comm1ss1oner Reports - Comments - Quest10ns Th1S per10d of t1me shall be used by the Comm1ss1oners to report to the full Board on comm1ttee act1v1t1es, make comments on matters of 1nterest and 1nformat1on, or ra1se quest10ns to the staff Th1S act10n lS not 1ntended to result 1n substant1ve board act10n dur1ng th1S t1me Any act10n necessary because of d1Scuss1on w1II be scheduled for a future board meet1ng. 4It Board Correspondence 1 10. 10.30 - AdJourn ************************************************************************************ Meetlng Notlces October 16 - Flnance Commlttee Meetlng 10 45 a.m , Washlngton County Government Center . October 16 - Houslng and Redevelopment Authorlty 3.30 p.m , 1584 Hadley Avenue North- Oakdale Clty Hall October 16 - Pub11C Health Advlsory Commlttee 5 30 pm, Washlngton County Government Center October 17 - Red Rock Corrldor Tour Vancouver, Brltlsh Columbla October 17 - Plat CommlSSlon 9.30 a.m., Washlngton County Government Center October 17 - Transportatlon Advlsory Board 2:00 pm., 230 East 5th St , Mears Park Centre - St. Paul October 18 - Workforce Investment Board 7 30 a.m., Washlngton County Government Center October 18 - Parks and Open Space Commlsslon 7.00 pm., Washlngton County Government Center * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washlngton County Board of Commlssloners Consent Calendar - October 16, 2001 Consent Calendar ltems are generally deflned as ltems of routlne buslness, not reqUlrlng. dlScusslon, and approved ln one vote. Commlssloners may elect to pull a Consent Calend ltem(s) for dlScusslon and/or separate actlon The followlng ltems are presented for Board approval/adoptlon. Admlnlstratlon A Approval of the October 2, 2001 Board Meetlng mlnutes. B. Approval of resolutlon, fundlng agreement wlth the U S. Department of Houslng and Urban Development for the 2001 Communlty Development Block Grant Program and authorlzlng the County Board Chalr and Admlnlstrator to execute the agreement and deslgnate a Labor Standards Offlcer C Approval to appolnt Dorls Karls, Educatlon Representatlve, to the Workforce Investment Board to a term explrlng June 30, 2003. D. Approval to appolnt Susan Olson, Court Servlces Consumer, Blll Jensen, Oak Park Helghts Nelghborhood Representatlve, and Mellnda Elledge, Commlssloner Dlstrlct 1 Representatlve, to the Courts Plannlng Advlsory Commlttee to three-year terms. E Approval to appolnt Duane Elvln, May Townshlp, to the Personnel Board of Appeals to flll an unexplred term to December 31, 2002. F. Approval to appolnt Dan Papln, Communlty Servlces Dlrector, to the Assoclatlon of Mlnnesota Countles Health and Human Servlces POI1CY Commlttee, replaclng Commlssloner Pulkrabek Human Resources . G. Approval to authorlze a 15 FTE, Dletetlc Technlclan ln the Department of PubllC Health 2 and Envlronment Transportatlon and Physlcal Development H Approval of resolutlon, flnal payment to Shank Constructors, Inc In the amount of $40,589 45 for the flltratlon system replacement for the SWlm pond at Lake Elmo Park 411reserve I, Approval of resolutlon, flnal payment to Dafflnson Asphalt In the amount of $149,902 95 for crackseallng varlOUS County roads. J Approval of resolutlon, flnal payment to Allled Blacktop Co In the amount of $74,978.70 for sealcoatlng of varlOUS County roads K Approval of supplemental agreement No 1 for CR 61 road constructlon proJect and executlon by the County Admlnlstrator. L Approval of resolutlon, vacate unneeded rlght of way on CSAH 3 M Approval of resolutlon, conveYlng County property to New Scandla Townshlp. Pat Raddatz, Admlnlstratlve Asslstant Washlngton County Phone (651) 430-6014 e-mall PatRaddatz@co washlngton mn us . . 3 10/2/2001 WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions . OCTOBER 9 r",,-. \ ....:} Agenda - Child Care Providers of the Year Workshop - 2002 legislative Agenda The County Board and department heads will meet with the County's lobbYist, John Kaul, to Identify Issues to be Included In the County's 2002 legislative pnontles. Meeting - Meeting with Townships The County Board will meet with townships to discuss opportunities for Improving the efficiency and reducing duplication of effort In zoning and planning administratIOn OCTOBER 16 . Regional Rai I Authority Update on Regional Rail Authority activities and approval of a contract to look for a future transit center in Forest lake to be used for a future rail station. OCTOBER 23 Employee Recognition Dinner - Oak Glen The County Board will host a recognition dinner for employees with 20, 25 and 30 years of service in Washington County Public Hearing - Amend the Carnelian Manne TIF Plan The Washington County HRA Will conduct a public heanng on proposed amendments to the Carnelian-Marine Tax Increment Finance Plan. . . . . Public Hearing - Appeal of County Plannmg AdvIsory Commission decision to Approve a Conditional Use Permit for the Placement of 130' monopole wireless service facIlity on the Rydeen Farm m Stillwater Township (1 to 2 hours) OCTOBER 29 Meetmg - League of Local Governments Washmgton County will agam host an annual meetmg of the League of Local Governments at the Prom Center in Oakdale. Elected and appomted members of City councils, town boards, school boards, watershed diStriCtS, and state legislators will be mVlted to attend. OCTOBER Public Hearing - Liquor License, CIVil Penalty Ordmance The Mmnesota Department of Public Safety IS now requIring that local Units of government have a ciVil penalty ordmance in place for establishments who have violated the law by selling alcohol to underage persons. Failure to have a cIvil penalty ordmance will preclude the local unit of government from recelvmg state aide to conduct compliance checks. The Washington County Sheriff's Department IS developing a draft ordmance for consideration by the County Board. Agenda - Award Bid for Radio Upgrade The County Board will award a bid to upgrade the County's public safety radio system. The proceeds for the project will come from the County's recent Issuance of CIP Bonds. Workshop - Transportation and PhYSical Development Report and diSCUSSIOn on condition of the secunty system at the Law Enforcement Center Workshop - Impact on MN Property Tax Law Changes on Payments in Lieu of Taxes County staff will report to the County Board on the impact of the new property tax laws on the payments made to the county m lieu of taxes for certam tax exempt properties such as HRA housmg projects. The Board Will also review other elements of the tax law changes and their effect on the Washmgton County tax base. Workshop - library Finances The County Board will review the finances of the County's library Fund including the size of its fund balance, possible uses for any excess fund balance In moving to the new Woodbury library faCility, and cash flow needs. . NOVEMBER 27 Workshop - Draft CIP The County Board Will hold a workshop with department heads to finalize the draft Capital Improvement Plan. DECEMBER 6 (or an alternate date) The Board may hold a Truth in Taxation meeting Not required in 2001. DECEMBER 18 . Agenda - Fmal2002 Budget The County Board will adopt the final 2002 budget. FUTURE Workshop - County Workforce Development The Human Resources Director will coordinate a workshop based on the strategic planning Issue that a group has been working on concerning workforce development Issues of the present and future including issues such as attraction and retention of qualified staff, workforce Issues of the future and supply and demand for certain types of skilled employees MAY 28, 2002 Agenda - Commissioner Redlstncting - Final Date for Completion The County Board Will approve a redistncting plan for County Commissioner Districts based on. 2000 Census data. The new districts Will apply in the 2002 fall electIOn. . . . BID OPENINGS September 24 lease of Parks agnculturalland 2001 COMMISSIONERS' PROJECTS October 29 - league of local Governments Meeting November 5 - Nov. Cable Program to Air 12 - Fall Issue of StaYing In Touch Mailed to ReSIdents/Businesses December 6 - Truth In TaxatIon Public Heanng Summary of Proceedings Washington County Board of Commissioners September 4, 2001 Present were CommissIOners DennIs C. Hegberg, Distnct 1; Bill Pulkrabek, District 2; Wally Abrahamson, District 3, Myra Peterson, DIStnCt 4; and DICk Stafford, DIstnct 5 Absent none. Board ChaIr Peterson presided . Assessment Taxpaver Services and Elections Approval of the folloWIng actIons ResolutIon No. 2001-103, conveyance of tax forfeited land by Marine on St. Croix; Resolution No. 2001-104, repurchase of tax forfeited land by Gary R. Williams, former owner; AppOIntment of CIndy Koosmann as Deputy RegIstrar of Vital StatIstics effectIve September 10,2001 and that the headquarters for Vital StatistIcs will reside In the Washington County Government Center. Commissioner Reports. Comments. Questions The COImmssIoners reported on the follOWIng Items. Commissioner Peterson and Stafford to attend meeting with TransportatIon and Physical Development tomorrow at 8'30 a m at the St. Croix Bluffs Regional Park; CommiSSIoner Stafford to attend the annual Emergency Med1cal Services Regulatory Board meetIngs on Thursday and Fnday; CommiSSIoner Hegberg reported on the AMC Policy Board meetIng on enVIronment where they dIscussed garbage as a renewable resource for generating electricity; He also reported that the Governor's Office wIll be holdIng a meetIng on energy next Tuesday at 10:00 a.m. and he may attend that instead of the County Board meetIng; Commissioner Abrahamson reported on a letter he receIved regarding a veteran's memonal and the locatIon of that memonal; CommIssioner Pulkrabek noted an article in the Pioneer Press about a person who was arrested and convicted ofDWI 29 times WIth the last time only serving a one-year sentence. . Financial Services Approval of Resolution No. 2001-106, awardIng the sale of general obligation refunding bonds, series 2001A; Fixing theIr form and specIficatIons; DirectIng their executIon and delivery; and providIng for their payment. General Administration Approval of the following actions. Vincent J. Anderson, West Lakeland TownshIP, addressed the Board on the amendment to the CarnelIan-Manne Tax Increment FInanCIng DIStnCt; Appointment of James Wolcott, Cottage Grove, to the Courts Planning Advisory CommIttee representIng DistrIct No.4; RemInder that the Board will hold a publIc meeting at 6:30 this evemng to review the . County's 2002 budget proposal; . The Board met In workshop session to contInue 2002 budget meetings with the County's Watershed Districts, PublIc meetIng held to discuss and receive public comments on the proposed 2002 budget; Board correspondence was receIved and placed on file Librarv Approval to accept a bequest from the ElIzabeth Jordan estate In the amount of $1,74055 to be used at the Manne on St. CrOIx LIbrary Public Health and Environment Approval of Resolution No 2001-105, establIshIng 2002 fee schedules for environmental health programs wIthin the Department of PublIc Health and EnVIronment Transportation and Phvsical Development Approval of the folloWIng actIons' PrelIminary design contract with Wold Architects and Engineers of St Paul to Include needs analYSIS, communIty Involvement, programmIng and schematIc concepts for the Washington County Courts expansIOn project; Agreement WIth the CIty of Lake Elmo for installatIon and maIntenance of street lIghtIng at the intersectIon ofCSAH 13 (Ideal Avenue) and 15th Street In Lake Elmo. A complete text of the OfficIal ProceedIngs of the Washington County Board of CommiSSIOners IS avaIlable for publIc Inspection at the Office of AdrmnistratIon, WashIngton County . Government Center, 14949 62nd Street N., StIllwater, Minnesota. . Summary of Proceedings Washington County Board of Commissioners September 11,2001 Present were ConumssIoners Dennis C Hegberg, DIStrIct 1, BIll Pulkrabek, DIStrIct 2; Wally . Abrahamson, DIStrict 3, Myra Peterson, DIStrIct 4; and DICk Stafford, DIStriCt 5. Absent none Board Chalf Peterson presIded Assessment. Taxpayer Services and Elections Approval of the followmg actIons ResolutIon No 2001-110, abatements over $10,000; Workshop held to dISCUSS redIstrIctmg of pohtIcal boundaries following the 2000 census. Community Services Department Approval of the followmg actIons Appomtment of Donna Plumbo, StIllwater, to the Workforce Investment Board to a term expIring June 30, 2002, 2001 contract WIth REM MInnesota Commumty ServIces, Inc to provide home and commumty-based servIces for persons WIth developmental disabihtles; School-to- Work Year 5 Amendment No. 1 grant WIth the MInnesota Department of ChIldren, FamIhes and Learmng; Agreement for Welfare-to-Work formula allocatIon grant and work plan/budget for the penod of July 1, 2001 through June 30, 2003; Three public meetmgs WIll be held on September 18 and 19,2001, to dISCUSS long-term care in the County. . County Attornev's Office Approval of a special project Semor I T. Analyst pOSItion for a period of one year to complete the integrated case management system. Financial Services Approval to modIfy and renew a contract for services with Born, Inc. to allow the County to improve and develop all JDEwards modules. General Administration Approval of the followmg actions: The Board Chair asked for a moment of sIlence to pay respect to those who lost theIr lives In thIS mornings attack on the World Trade Center in New York City and the Pentagon in Washmgton D.C. Reports given throughout meeting on actiVIties out East; Move Agenda Item No.6, General Admmlstration, In front of the Consent Calendar; COImmssioner Pulkrabek addressed the Board and staff and apolOgIzed for an artIcle written by hIm that appeared In local newspapers, Resolution No. 2001-107, proposed budget for payable 2002; ResolutIon No. 2001-108, certifying proposed property tax levy for payable 2002 for . Washington County and SpecIal Levy for Washington County Housing and Redevelopment Authonty and the RegIonal RaIl Authonty; . Resolution No 2001-109, certifying proposed property tax levy for payable 2002 for Waslnngton County Housmg and Redevelopment Authonty; August 28, 2001 Board meetmg mmutes; Appomtment of Fred Luden, Sr , Cottage Grove, to the Courts Planning AdvISOry Conllmttee representmg the Busmess Commumty; Russ Reetz, Court ServIces Director, awarded the Jack Young Award for Excellence m Corrections by the Minnesota AssocIation of Commumty Corrections Act CountIes; IntroductIon of Mary McCarthy as the new Information ServIces DIrector; Board correspondence was received and placed on file. Housin2 and Redevelopment Authority Approval ofthe following actIons' Reappomtment of Bharat Tandan, Public Assistance Housing RepresentatIve, to the Washmgton County lIRA to a term expIring December 31, 2004, Table request for a first amendment to the Cooperation Agreement for low-rent housmg under the Metropohtan Housing OpportumtIes Program to September 25, 2001 Human Resources Department Approval to renew the servIce agreement with Frank Madden & ASSOCIates for labor relatIons consultant servIces through September 30, 2002. Public Health and Environment . Approval of the followmg actIons: ResolutIon No. 2001-111, authorization to enter into radiolOgIcal emergency preparedness grant WIth the MInnesota Department ofPubhc Safety, DivIsIon of Emergency Management, Agreement WIth the City of Forest Lake for dIstrIbutIon of curbside recychng funds m the amount of$73,017; ResolutIon No. 2001-112, solicItatIon and acceptance of donatIons by the Washmgton County Department ofPubhc Health and EnvIronment; Update gIven on a tanker containing hqUld propane that rolled over on 1-94 and 494 this mOrnIng; There was no release of product, but a precautIonary evacuation took place in that area; Board correspondence was received and placed on file. Transportation and Phvsical Development Approval of the following actIons Agreement with Barr Engmeenng Company to complete a natural resources mventory for Denmark Township, Update gIven on construction of the Woodbury LIbrary. A complete text of the Official Proceedmgs of the Waslnngton County Board of CommIssioners IS available for pubhc mspection at the Office of AdmmIstratIon, Washmgton County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . Summary of Proceedings Washington County Board of Commissioners September 18, 2001 . Present were ConllDIssIOners DennIS C Hegberg, Distnct 1; BlIl Pulkrabek, DIstnct 2; Wally Abrahamson, DIstnct 3; Myra Peterson, DIStnct 4; and DIck Stafford, DIStrict 5 Absent none. Board ChaIr Peterson presIded Assessment. Taxpaver Services and Elections Approval of the followmg actIons: ResolutIon No. 2001-114, premIses permIt renewal apphcatIOn for Hastmgs LIOns Club; ResolutIon No 2001-115, repurchase of tax forfeIted property on a 10-year mstallment plan by Johnny Heurung Commissioner Reports. Comments. Questions The CommissIOners reported on the followmg Items CommISSIoner Stafford asked that people not take retnbutIon on somebody that looks hke an enemy; CommISSIOner Peterson announced the Board WIll be attendmg the funerals of John Devme, a long-hne colleague, this afternoon and of TIm Schroeder of TransportatIon and PhYSIcal Development on Wednesday, CommiSSIOner Hegberg reported on the energy meetmg he attended last week to discuss garbage as a renewable resource; He also attended the MInnesota AssociatIon of Governments Investmg for Counties Board and reported that mterest rates are going down . below 3% and that tlns w1l1 affect the Counties investments; CommISSIOner Abrahamson stated he believes the President is handling the terrorist's attack m a thoughtful way and he adnnres how the pohtIcal partIes m Amenca have come together; CommISSIOner Peterson announced there WIll be long-term care meetmgs today m Stillwater and tomorrow at Forest Lake and Cottage Grove. Community Services Department The Board met in workshop session to dISCUSS tranSIt Issues affecting County residents. General Administration Approval of the followmg actIons: The Board Chair asked for a moment of sllence for those public employees and citizens who lost theIr hves last week in the terronst attack on New York City and Washington D.C., Commissioner Abrahamson led the Board m the Pledge of AllegIance; September 4, 2001 Board meetIng mmutes; ResolutIon No 2001-113,2001 AMC Achievement Award applicatIons, Appoint Thomas Matthews, Woodbury, to the Courts Plannmg Advisory Committee representing CommiSSIOner DIStnct No.5; ResolutIon No. 2001-119, condemmng terrorists actIons and encouraging cItizens to support rehef efforts, . Board correspondence was receIved and placed on file. . . . Public Health and Environment Approval of Resolution No 2001-118, establIshIng a new tIppIng fee of $34 per ton for haulers that delIver waste pursuant to a waste delivery agreement to the Resource Recovery FacIlity Transportation and Phvsical Development Approval ofthe following actIons. ResolutIon No 2001-116, award of contract for tumlanes and sIgnal reVISIons at the intersectIon of CSAH 13 & 16 to Jay Brothers, Inc Public heanng held to consIder the establIshment of a fee to hold conservatIon easements In open space developments; ResolutIon No 2001-117, establIshment of a fee for conservatIon easements In open space desIgn cluster hOUSIng developments A complete text of the OffiCIal Proceedings of the Washington County Board ofCOImmsslOners IS available for publIc InspectIon at the Office of AdmInistratIon, WashIngton County Government Center, 14949 62nd Street N , StIllwater, MInnesota Summary of Proceedings Washington County Board of Commissioners September 25, 2001 . Present were COImmssIoners Dennis C Hegberg, DIStrict 1; Bill Pulkrabek, DIstrIct 2; Wally Abrahamson, Distnct 3, Myra Peterson, DIStrict 4, and DIck Stafford, DIStrict 5. Absent none Board ChaIr Peterson presided Assessmen~ Taxpayer Services and Elections Approval of ResolutIon No. 2001-120, conveyance of tax forfeIted land by the CIty of Forest Lake and the City of Oakdale. Commissioner Reports - Comments - Questions The Commissioners reported on the follOWIng items: CommIssioner Stafford reported that he has been appoInted to the Governor's Blue Ribbon panel to study solId waste and they WIll meet between October 11 and the first of the year, CommIssioner Stafford advised the Board that If the State has to go into cutback management, one of the things they are allegedly lookIng at IS the SCORE tax; Commissioner Pulkrabek wIll attend a meeting next Tuesday on education and health care, Commissioner Hegberg reported on the AMC policy meetings he attended last week; He wIll be attendIng at meetIng in Hugo to dISCUSS highway and water issues, and he wIll meet with the StIllwater superintendent to dISCUSS cooperatIon regardIng the lIbrary situation; Commissioner Abrahamson reported on the MetropolItan Counties meeting that dIscussed . rural issues; CommIssioner Peterson reported on the following Items. AMC polIcy meetings; Requested a diSCUSSIon on the local road unprovement program proposed by the Transportation Alliance; Encouraged Board members to attend the TransportatIon AllIance annual meeting on October 3 and 4 in Rochester, Minnesota; Commissioner Abrahamson may be attending the MICA meetIng in Duluth in place of Commissioners Peterson and Stafford. Community Services Department Approval of the follOWIng actions: Request by the Metropolitan Area Agency on AgIng to use part of the East Metro SAIL Grant funds as part of the reqUIred match for federal Title ill funds; Contract with Presbyterian Homes to provIde assisted living plus services and MedIcare certified home health services to elIgIble Waslnngton County residents. Court Services Department Approval of an early hire of an Office ASSIstant posItion. . . . . Housin2: and Redevelopment Authority Approval of ResolutIOn No 2001-122, first amendment to CooperatIon Agreement WIth Washmgton County Housmg and Redevelopment Authonty for Low-Rent Housmg Under the MetropolItan Housing OpportunItIes Program General Administration Approval ofthe followmg actIons September 11,2001 Board MeetIng mmutes, EIghteen-month renewal amendment of a lease with Excel Realty Trust for Mmnesota ExtensIOn ServIces; Appoint Marguente Rheinberger, StIllwater, to the Courts Planmng AdVISOry CommIttee representmg COImmsslOner DIStnct No 3; Staff comments on the CIty of Lake Elmo 2000-2020 ComprehensIve Plan, Update gIven on the Court of Appeals rulmg on Brown's Creek and Valley Branch Watershed DIStrict enlargements; Board consensus to schedule a workshop WIth all the watershed dIstnctS and water management organIzatIons and contmue to work on the Lower St CrOIX WMO and combImng the East MISSISSIppi WMO and South Washmgton Watershed DIstrIct, Board consensus to schedule the publIc heanng for appeal ofPlanmng AdVISOry CommissIon condItIonal use permit for SItIng a cell tower m StIllwater TownshIP for October 23, 2001; Board correspondence was receIved and placed on file Sheriff's Office Approval of the followmg actIons. Contract WIth the City of Woodbury for radio antenna space on theIr water tower, ResolutIon No. 2001-121, authonzing executIon of agreement for the Cnmmal Gang StrIke Force Transportation and Phvsical Development Approval of the following actIons: Cooperation constructIon agreement WIth the CIty of Woodbury on turn lane constructIon and sIgnal modIficatIons on CSAH 13 and 16 in the CIty of Woodbury, Grant agreement with FEMA for the fundmg of $70,000 for floodplam mappmg. A complete text of the Official Proceedmgs of the Washmgton County Board of CommIssioners IS aV3.1lable for publIc mspectIon at the Office of AdmimstratIon, Washmgton County Government Center, 14949 62nd Street N , StIllwater, MInnesota.