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Home My WebLink About2001-08-28 CC Packet Workshop . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-17 Council Chambers, 216 North Fourth Street August 28, 2001 WORKSHOP 4:30 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 5'15 PM. PolIce ".=, -, #~ -, . BUDGET WORKSHOP SCHEDULE 4 30 P.M CommunIty DevelopmentlButldmg Inspectton 6 15 P M. PublIc W orkslParks .'15 P M 8 00 P.M FIre 8 45 P.M ADJOURNMENT . MEMORANDUM . . TO Mayor and Council FR City Admimstrator RE' Budget Workshop Schedule DA August 23,2001 The followmg IS the budget workshop schedule for next Tuesday Tuesdav.August28 4.30 P M. Commumty Development/Bwlding InspectIon 5 15 P.M PolIce --- 6'15 PM Public WorkslParks ., FIre 7.15 PM 800PM Legal 8:45 P M AdmmlstratIon/Fmance/MIS Note The packet includes informatIon related to the budget requests for the PublIc W orkslParks Department, Fire Department, Admm Department, Finance Department and MIS Department The Community Development Director and City Attorney were out of the office tIns week and were unable to provide a summary explanation of their budget requests However, thiS will be provided to you at the meetmg next Tuesday (or maybe by Monday mght) In any event staff Will be prepared to explain theIr budget requests at the workshop 0#~ t 1', I . . .. . CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-17 August 28, 2001 SPECIAL MEETING 4:30 P.M. The meetmg was called to order by Actmg Mayor Bealka Present Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor KImble (arrIved at 4.40 P.M ) None City Awmmstrator KrIesel Accountant Sharon Harrison Mark Brower, Stillwater Gazette Absent Also present Press ARCHITECTURAL AGREEMENT FOR DESIGN OF SALT/SAND STORAGE BUILDING PublIc Works DIrector Eckles requested CouncIl approval for entermg mto a separate agreement for the deSIgn of the salt/sand storage bmldmg at the new publIc works faCIlIties Motion by Councilmember Rheinberger, seconded by CouncIlmember Milbrandt to adopt Resolution 2001-172, approving agreement With Advanced Storage Technology, Inc to deSIgn the salt/sand storage buIldIng for the new publIc works faCIlItIes Ayes Councilmembers Bealka, Milbrandt, Rhemberger and Zoller Nays None . DISCUSSION OF 2002 BUDGET CouncIl dIscussed the requested 2002 budget With the follOWing departments 1 CommunIty DevelopmentIBmldmg InspectIOn (Steve Russell) 2 PolIce (Larry Dauffenbach) 3 PublIc W orks/Parks (Klayton Eckles and Tim Thomsen) 4 FIre (KIm Kallestad) 5 Legal (DaVId Magnuson) 6 Legal (CIty Attorney Magnuson) 7 AdnllmstrationIFmance/MIS (NIle KrIesel, Sharon HarrIson, Chantell Kadm and Rose Holman) City Adnllmstrator Knesel saId that he would present the CouncIl WIth a proposed budget and tax levy at the September 11, 2001 Council meeting ADJOURNMENT MotIon by CouncIlmember Rhemberger, seconded by CouncIlmember Bealka to adjourn at 9 45 P M All m favor ~~ ATTEST "'- 4~ dt~u..d NIle Knesel, CIty A mIstrator Resolution 2001-172, approving agreement With Advanced Storage Technology, Inc ... > . NOTES ON 2002 BUDGET . I 2002 LEGISLATIVE ACTION - "SWEEPING REFORMS" 1 STATE TAKE OVER OF GENERAL EDUCATION PROPERTY TAXES FOR SCHOOL DISTRICTS 2 STATE TAKE OVER OF TRANSIT TAXES 3 COMPRESSION OF TAX CLASSIFICATION RATES (ESPECIALLY COMMERCIALIINDUSTRIAL TAX RATES) 4 ELIMINA TION OF HOMESTEAD AGRICULTURAL CREDIT AID A IMMEDIATE INCREASE IN THE CITY RELIANCE ON PROPERTY TAXES B LEVY LIMITS INCREASED TO MAKE UP FOR LOSS OF HOMESTEAD AGRICULTURAL CREDIT AID - $851,000 II TAX LEVY . 1 DRAMA TIC INCREASE OF "CITY SHARE" OF PROPERTY TAX BILL DUE TO LOSS OF AIDS 2. TAXES ALSO IMPACTED BY CITY SPENDING A. REQUESTED BUDGET I OPERATING BUDGET = $8,027,722 (10% INCREASE OVER 2001) 11 GENERAL LEVY = $4,034,297 (30% INCREASE OVER 2001). 111 DEBT SERVICE LEVY = $2,003,913 (25% INCREASE OVER 2001). IV TOTAL LEVY = $6,038,210 (28% INCREASE OVER 2001) B. CANNOT DETERMINE HOW THIS LEVY AMOUNT WOULD IMPACT T AXP A YERS (I E , WILL TAXES GO UP OR WILL TAXES GO DOWN, ETC ?) I DO NOT HAVE ENOUGH INFORMATION AT THIS TIME TO DETERMINE WHAT THE TAXABLE TAX CAPACITY WILL . .... '. BE OR WHAT LEVEL OF TAXATION THAT THE COUNTY AND ISD 834 WILL HAVE . III CURRENT REQUESTED BUDGET NEEDS TO BE REDUCED BY $418.945 IN ORDER TO HAVE A "BALANCED BUDGET" (OR REVENUES NEED TO BE INCREASED BY AN OFFSETTING AMOUNT) IV . CAPITAL OUTLA Y REQUESTS. A TOTAL REQUESTED FOR 2002 1 2001 CARRY OVER = $ 186,000 11 2002 NEW BONDS = $1.952,000 III 2002 NON-BONDED = $ 303,600 TOTAL $2.442.400 B 2001 "BONDED" OPERATIONS CAPITAL OUTLAY = $1,197,060 WOULD NEED TO PARE C/O BUDGET DOWN BY ABOUT $700,000 - $750,000 TO STAY AT 2001 LEVEL OF ABOUT $1 2 MILLION (NOTE NON-BONDED WOULD BE PAID FROM "ENTERPRlSE" FUND OPERATING REVENUES) NOTE It is Important to note that the requested budget (operatIOns and capItal outlay), have never been that whIch IS finally approved by CouncIl Normally the CouncIl has determmed what the level of taxatIOn wIll be and then the budget IS pared down accordingly Further, the CIty has, except for a small number of years, been subject to levy lImItatIOns (and usually at a level that . barely keeps up with growth and mflatIOn) Therefore, determmmg the level of taxation m the past has been relatIvely easy and It appears that thIS wIll be the same case for thIS year Although the levy limIts mclude an adjustment for the loss of local governmental aId and a slIght mcrease for inflatIOn, the adjustment for growth is zero because the levy lImIt calculatIon IS based, m part, on changes m households from 2000 to 2001. The CIty'S household numbers decreased because the 2000 numbers were based on the Met CouncIl estImates and the 2001 numbers are based on the new census and these numbers are lower than the Met CouncIl estImates In other words the Met councIl estImates were overstated The problem here IS that our spending needs are always based on actual households and not on estImated households - a senous flaw m the method of determImng the CIty'S levy lImit for thIS year In any event, the budget wIll have to be adjusted by eIther increasmg expendItures or mcreasmg revenues by a combmed total of $418,945 Again, procedurally thIS is done between the tIme the CouncIl adopts and certIfies the prorosed budget and tax levy (which must be certIfied to the County no later than September 1 i) and the date the final budget and tax levy IS adopted (WhICh wIll be some tIme in December). It IS important to note that the proposed budget and tax levy, once adopted and certIfied, can be lowered but not mcreased Fmally, staff IS stIll trymg to determme what Impact the LegIslatIve changes wIll have on the CIty'S tax mcrement financmg revenues Although our TIF Bond Funds are "healthy" at thIS tIme . I . , . . . and the changes might not affect the 2002 fiscal year, there may be problems m the future if the revenues decrease dramatically Unfortunately, it might take a year or two to really understand what impact there wdl be ~ J CITY OF STILLWATER 2002 CAPITAL OUTLAY (REVISED August 28, 2001) DEPARTMENT REQUESTED RECOMMENDED . MIS Computer 3,000 E-Commerce - phase I 13,000 Webslte upgrades 3,000 Software upgrades (City-wide) 750 Software upgrades (Servers) 21,000 Total MIS $ 40,750 Finance Computer 2,000 Software upgrades (City-wIde) 3,000 Total Finance $ 5,000 $ Administration Postage machine (2001 unspent) 6,000 Postage machine (additional) 10,000 (3) computers 6,000 (2) printers 2,100 Software upgrades (Clty-wlde) 4,500 Total AdmlOlstration $ 28,600 $ Plant/City Hall Floor burnisher 2,000 . Parking lot upgrade (drainage) 35,000 Upgrade aIr handler 3,000 RebUild boiler pump 2,200 Computer 2,000 Software upgrade (City-Wide) 750 Total PlanVClty Hall $ 44,950 $ Police (2) Marked squad cars 62,000 (6) Video cameras 26,000 RadiO 1,300 Body wire receiver recording kit 2,500 laser pnnter 2,200 (8) computers 16,500 Software upgrades (CIty-Wide) 11,250 Total Police $ 121,750 $ Fire Computer 2,000 Software upgrades (CIty-WIde) 3,750 Printer 1,200 Attack pumper/rescue vehicle 187,500 4X4 response vehicle 30,000 . "- CITY OF STILLWATER \ 2002 CAPITAL OUTLAY (REVISED August 28, 2001) DEPARTMENT REQUESTED RECOMMENDED . Fire (continued) Fireboat conversion 7,000 Office furmture 16,000 Vehicle extrication cutting tool 4,000 Fire fighter turn out gear 5,500 Ladder truck 675,000 Total Fire $ 931,950 $ Building Inspections Computer 2,000 Software updates 2,000 Software upgrades (City-wide) 2,250 4X4 pickup truck 22,000 Total Building Inspections $ 28,250 $ Civil Defense New siren (Public works faCIlity) 19,500 Siren upgrades 18,000 Total CIVil Defense $ 37,500 $ Public Works/Engineering (3) computers 6,000 Software upgrades (City-Wide) 4,500 . File cabinets 2,500 Total Public Works/Englneenng $ 13,000 $ Street Loader 71,000 Dump truck With plow and sander 110,000 Air compressor 15,000 Portable truck sprayer 8,000 Pedestnan ramps 45,000 Computer 2,000 Software upgrades (City-Wide) 1,500 Total Street $ 252,500 $ Shop Metal band saw 4,000 Total Shop $ 4,000 $ Planning Computer 2,000 Software upgrades (City-Wide) 2,250 Total Planmng $ 4,250 $ TOTAL GENERAL FUND $ 1,512,500 $ . "'" I CITY OF STILLWATER 2002 CAPITAL OUTLAY (REVISED August 28, 2001) . DEPARTMENT St Croix Valley Recreation Center Computer Momtorlng system Software upgrades (City-wide) Bleacher updates Lexan for advertising REQUESTED RECOMMENDED 2,000 9,000 2,250 17,000 6,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 36,250 $ Library Operations Telephone system upgrade 2,500 (5) computer upgrades 7,500 (2) pnnters 2,200 Bookdrop Improvements 4,000 ShelVing 29,500 Computer workstations 10,000 Young adult area lounge furmture 2,000 Lighting Improvements 5,000 (2) security cameras 4,800 T otalLlbrary-Operatlons $ 67,500 $ . flarrt Tuckpolnbng/roof repair 8,000 HV AC eqUipment 15,000 EXit doors 5,000 Carpeting 5,000 Landscaping 10,000 Intenor slgnage 4,000 Outdoor program space 12,000 T otalLlbrary-Plant $ 59,000 $ TOTAL LIBRARY FUND $ 126,500 $ Parks Lowell park Improvements (2001 unspent) 180,000 Lowell park Improvements (additional) 200,000 Lawn tractor 29,000 Resurface and color coat tenms courts 23,000 - Lily Lake, Staples and Croiwood tennis courts (3) sets of bleachers 7,800 - Lily Lake and CrOlxwood ballfields 1/2 ton pickup truck 21,000 Computer 2,000 . Software upgrades (City-WIde) 750 TOTAL PARKS FUND $ 463,550 $ " CITY OF STILLWATER 2002 CAPITAL OUTLAY (REVISED August 28, 2001) \ DEPARTMENT Sewer Updated alarm systems (all 11ft stations) Lift station upgrades REQUESTED RECOMMENDED 250,000 50,000 . TOTAL SEWER FUND $ 300,000 $ Parking Hand held computer Software 1,800 1,800 TOTAL PARKING FUND $ 3,600 $ TOTAL 2001 CAPITAL OUTLAY $ 2,442,400 $ FINANCING: Bonded Capital Outlay (2002 Bond Issue): GO Capital Outlay Bonds General Fund 1,506,500 St CroIx Valley Recreation Center 36,250 Library Fund 126,500 Parks Fund 283,550 . Total GO Capital Outlay 2001 Bonds $ 1,952,800 $ Bonded Capital Outlay (2001 Bond Issue): General Fund 6,000 Parks Fund 180,000 Total GO Capital Outlay 2001 Bonds $ 186,000 $ Total Bonded Capital Outlay $ 2,138,800 $ Non-Bonded Capital Outlay: Sewer Fund $ 300,000 Parking Fund 3,600 Total Non-Bonded Capital Outlay $ 303,600 $ TOTAL BONDED & NON-BONDED CAPITAL OUTLAY: $ 2,442,400 $ . . 2001 OPERATING BUDGET vs 2002 REQUESTED OPERATING BUDGET (Excludes Capital Outlay) Department 2001 2002 $ Increasel % Increasel Fund Description Number Budget Requested (Decrease) (Decrease) . GOVERNMENTAL FUNDS GENERAL FUND Mayor & Council Elections MIS Su port Services Finance AdminIstration City Attome PlantlC, Hall Police Fire Inspection CIvil Defense Public Works/CI En Ineer Streets Shop Planntng SIgns & lighting Unallocated 4000 4010 4020 4030 4040 4045 4050 4060 4070 4080 4085 4090 4100 4110 4120 4130 4140 Operating Transfers -- - TOTAL GENERAL FUND ISPECIAL EVENTS - 169,734 152,302 (17 ,432) -10.27% 0 16,278 16,278 100.00% 115,336 111,100 (4,236) -3 67% 279,176 310,032 30,856 11 05% 457,044 519,586 62,542 1368% 229,689 235,488 5,799 252% 141,842 194,416 52,574 37 07% 1,733,595 1,939,476 205,881 11 88% 777,612 852,986 75,374 969% 233,012 247,051 14,039 6.03% 3,010 3,063 53 176% 308,175 338,835 30,660 9.95% 808,655 847,674 39,019 483% 117,549 118,079 530 045% 226,467 223,444 3,023 -1 33% 183,700 221,000 37,300 20 30% 229,911 295,661 65,750 28 60% 1,282,760 1,401,251 118,491 924% 7,297,267 8,027,722 730,455 10.01% 26,800 I 27,1751 3751 1.40%' 588,462 746,700 158,238 26 89% 131,321 219,347 88,026 67 03% 121,631 49,453 (72.178 -59 34% 841,414 1,015,500 174,086 20.69% 3,500 I 6,000 I 2,500 I 71.43%1 675,565 724,253 48,688 721% 97,276 105,159 7,883 810% 772,841 829,412 56,571 7.32% - 544,6441 568,2391 23,5951 4.33%1 ST CROIX VALLEY REC CENTER St CroIx Valley Ice Arena St CroIx Valle FIeldhouse lily lake Ice Arena OTAL ST CROIX VALLEY REC CENTE 4202 4203 4204 .,- ~DARE - LIBRARY Operations Plant TOTAL LIBRARY fiARKS 2001 OPERATING BUDGET vs 2002 REQUESTED OPERATING BUDGET (Excludes Capital Outlay) . Department 2001 2002 $ Increasel % Increasel Fund Description Number Budget Requested (Decrease) (Decrease) ENTERPRISE FUNDS SEWER - 'PARKING - 1,832,166 1,893,695 61,529 3.36% 118, 99,677 (18,341) -15.54% 85,3031 89,0021 3,699 I 4.34%1 2,035,487 2,082,374 46,887 2.30% . STORM SewER .- TOTAL ENTERPRISE FUNDS - . . PAYABLE 2002 DEBT SERVICE TAX LEVIES tlmd. Type of Bond Certtfied Levy 306 G. O. Capital Outlay 1993C $ 134,009 308 G. O. Capital Outlay 19940 24,329 325 G. O. Capital Outlay 1996A 420,407 326 G. O. Capital Outlay 1997A 73,697 328 G. 0 Capital Outlay 1998B 270,659 399 G 0 Sports Center 1998A 225,000 324 G. O. Capital Outlay 2000C 115,812 323 G. O. Capital Outlay 2001 200,000 Subtotal $ 1,463,913 322 Public Works Facility 350,000 323 G O. Capital Outlay 2002 190,000 GRAND TOTAL $ 2,003,913 . CANCEL LEVIES' 517 G. O.lmprovement Bond 1994A $ 137,333 518 G. 0 Improvement Bond 1994B 52,925 302 G O. Capital Outlay 2000E 116,156 381 G.O Sports Facilities 20000 187,853 . MINNESOTA Department of Revenue Property Tax Division Mal] Station 3340 Phone (612) 296-3155 St Paul, MN 55146-3340 Fax (612) 297-2166 . Payable 2002 Overall Levy Limitation Notice August 22, 2001 STILLWATER CITY OF CLERK CITY HALL 216 NO 4TII ST STILLWATERMN 55082 The payable 2002 overall levy limitation for your city is: $ 4,034,297 The followmg IS a IIstmg ofthe factors used In determmIng your CIty'S payable 2002 overall levy lImItatIon See the enclosed letter for an explanatIon of these factors and for addItional mformatIon concernIng your CIty'S overall levy lImItatIon 1 Adjusted Levy LImIt Base for Payable 2000. $ 4,922,429 2 Payable 2000 Matching Funds SpecIal Levy $ 3 BegInning Levy LImIt Base for Payable 2002 (1 + 2). $ 4,922,429 4 Implicit Pnce Deflator Adjustment (March 2000IMarch 1999): 1 043041 5 Household Growth Adjustment a. 1998 Households' 5,929 b 1999 Households 5,963 c. RatIo of 1999 to 1998 Households (bfa, but not less than 1 000) 1 005735 . 6. Adjustment for Pay' 2000 Market Value of New ell ConstructIon a Payable 1999 Total Taxable Market Value $ 744,073,500 b Payable 2000 Market Value of New CIl Construction $ 5,766,700 c 50% of LIne b (6b x 0 5)' $ 2,883,350 d Adjustment (1 + Ratio of 6c to 6a). 1.003875 7 Levy LImIt Base Adjusted for Pay' 2001 Factors (3 x 4 x 5c x 6d). $ 5,183,750 8. Alternative Levy LImIt Base for Payable 2001 (DetaIl on Page 2): $ 5,241,298 9 Effective Levy LimIt Base for Payable 2001 (Greater of7 or 8): $ 5,241,298 10. Payable 2001 Opt-Out CIty TranSIt ServIces Levy: $ 11 Levy LImit Base after TranSIt Servlces Levy Adj. (9 - 10)' $ 5,241,298 12 ImpliCIt Price Deflator Adjustment (March 2001IMarch 20QO)' 1.033630 13 Household Growth Adjustment a 1999 Households' 5,963 b 2000 Households 5,797 c Ratio of2000 to 1999 Households (bfa, but not less than 1 000) 1.000000 14 Adjustment for Pay' 2001 Market Value of New CIl ConstructIon a. Payable 2000 Total Taxable Market Value: $ 813,871,900 b. Payable 2001 Market Value of New CIl Construction' $ 6,364,600 c 50% of Line b (14b x 0.5) $ 3,182,300 d Adjustment (l + Ratio of 14c to 14a): 1 003910 Cant. . An equal opportumty employer 17Y/TDD (612) 215-0069 15 Adjusted Levy LImIt Base for Payable 2002 (11 x 12 x 13c x 14d) $ 16 New Net Tax CapacIty-Based Referendum LevIes $ 17 2002 Property Tax AIds a 2002 Local Government AId (LGA) $ b 2002 EstImated Tacomte AIds $ c 2002 EXIstmg Low Income Housmg AId $ d 2002 New ConstructIon Low Income Housmg Ald. $ e 2002 TransIt Property Tax Replacement Ald. $ f Total (a + b + C + d + e)' $ 18 Adjustment for 2001 Local Tax Rate Excess Tax Increment Taxes $ 19 Payable 2002 Overall Levy LImItatIon (I5 + 16- 1 7f - 18) $ 5,438,746 1,400,43. 4,017 1,404,449 o 4,034,297 Detail of Alternative Levy Limit Base Calculation (for Line 8 Above): 1 Payable 2001 Total CertJfied Levy. 2 Payable 2001 Debt Special LeVIes a Bonded Indebtedness: b CertIficates of Indebtedness: c Bonds of Another Local Unit of Government: d Pnnclpal and Interest on Armory Bonds. e. Total Debt Special LeVIes (a + b + C + d): 3 Payable 2001 Market Value Based Referendum LeVIes. 4. Payable 2001 Natural Disasters SpeCIal Levy: 5. Pay' 2001 Levy to Correct for Errors in Pay' 2000 Cert. Levy' 6 Payable 2001 EconomIc Development Tax Abatement Levies' 7. Payable 2001 Levy to Repay State or Federal Loan 8 Total Payable 2001 Special LeVIes Reported (2e+3+4+5+6+7) 9. 2001 Property Tax AIds a 2001 CertIfied Local Government Aid (LGA): b. 2001 Cert Homestead and Agncultural Credit AId (HACA): c. 2001 Taconite Aids' d. 2001 Certified Existmg Low Income Housing Aid. e. 2001 Certified New Construction Low Income Housing Aid: f Total (a + b + C + d + e): 10. Alternative Levy Limit Base for Payable 2001 (1 - 8 + 9f) (To Line 8 on Page 1): 2 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 4,700,585 1,601,657 1,601,657 . 1,601,657 1,116,178 1,026,19~ 2,142,370' 5,241,298 . r~~;- 2~ / 20~~-~ ! . ~---------- J ---- STILLWATER TOWNSHIP Box 117 Stillwater, MN 55082 August 24,2001 Mr Jay Kimble, Mayor CIty of StIllwater 216 North 4th Street StIllwater, MN 55082 Dear Mayor Kimble, The supervisors have been made aware of your rITe departments' request for a mmi-pumper truck to facilitate service to rural areas. It would seem that it would also be useful for service to city residents. We encourage and support your consideratIon of the request . At the town board meeting on August 23,2001, your request for crossing the Spnng Creek parkland during grading work for the new public works facility was granted. Please let us know If there is anything else that you need Sincerely, 'l. ~ k~~ Ken LaBoda Chairperson St1llwater TownshIP Board KLIkn . ~ Prmted on Recycled Paper . WORKSHOP AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-17 Council Chambers, 216 North Fourth Street August 28, 2001 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL BUDGET WORKSHOP SCHEDULE 4 30 P M 5 15 P M 6'15 PM el5PM 800PM 8 45 P M. Commumty Development/BUlldmg Inspection PolIce Public W orks/Parks FIfe Legal Admmlstratlon/Fmance/MIS ADJOURNMENT . 4:30 P.M. . . . MEMORANDUM TO. Mayor and Council FR. City AdImmstrator RE Budget Workshop Schedule DA' August 23,2001 The folloWIng IS the budget workshop schedule for next Tuesday Tuesdav. August 28 4 30 P M Community DevelopmentJBmldmg Inspection 5 15 PM PolIce 615 P M PublIc W orkslParks 715 PM Fire 8 00 P M. Legal 8 45 P M AdImmstration/Finance/MIS Note' The packet includes information related to the budget requests for the PublIc W orkslParks Department, Fire Department, Admm Department, Fmance Department and MIS Department The Community Development Director and City Attorney were out of the office tins week and were unable to provide a summary explanation oftheu budget requests However, tins WIll be provided to you at the meetmg next Tuesday (or maybe by Monday nIght) In any event staff will be prepared to explam their budget requests at the workshop ij/~ . . . REMAINING 2002 BUDGET CALENDAR AUl!ust 7 - 28 CouncIl meets with department heads to review budget requests August 28 - Selltember 7 Fmance makes budget reVISIons and prepares final proposed budget for Council adoption SeDtember 11 Council adopts proposed budget and proposed tax levy (Note The proposed budget and tax levy needs to be certIfied to the County by September 15th). December (dates to be determined) Fmal adoption of budget and tax levy (Note' A "Truth m Taxation" hearing WIll not be requIred thIS year) . . POLICE DEPARTMENT 2002 BUDGET SUMMARY . . . . . 2002 OPERATING EXPENSES 10.00 I have included an additional Police officer in the Budget for 2002 We currently have 20 full time Police officers. 2 administrative, 5 sargeants 3 investigatiors admd 10 patrol officers. The additioal position would be a Grant position funded in part by COPS fund The COPS in Schools (CIS) grant program is to place another police officer in the cit's schools on a :full time basis. The Grant pays $125,000 over a 3 year period The departments contnlmtion would be $1 . the grmt requires that the officer hired, or a veteratn officer in his place as the School Resoarce Officer (SRO), spend a minimum of 75 percent ofthieir time in and arr01md the school The Stillwater Police department will use the position to teach DARE in the elementary Schools in the city. The officer will also be assigned to work at the Stillwater Jr. high School It will be part of the Grant program to try to set up an office at the SJHS for the current juvenile officer and SRO officer to utilize. The SRO will develop and expand drug and anti-violance educatiuon at the Jr. High level The SRO will be assigned to the schoolds on a :full time basis during the school year. There may be more than one officer assigned to the position during the school year. Assigments may be by the semester. The SRO will be expected to work closely with school administrators to provide a higher level of service to the school tha was proeviously available If the grant is not apporved I would not request an officer 11.0 Full time Overtime Fun time overtime for the last 4 years has been running aproxam.ently $70,000 See pie chart as to where it has been spent. Aproxamentaly $15,000 is reimbursed through grant programs. This includes, safe and sober, project nightcap, Department of public safety grants. This year the cost of the levy at $45,000.00 will put me over budget. However I belive in a normal year due to changes in the operation, that $65,000 is enough in overtime expences 12.0 Part time salaries: There is only one part-time officers left on the department. The cost of training and to keep them current with laws is the same as a :full time officer (This is especially expensive when hiring new officers). There is a $3,000 increase in this budget. The money will be used to hire CSO's and interns for the summer months. I hope to target retired officers or students. The CSOs will be used for code enforcement, foot patrol, calls for service Le. lockouts animal complaints, parking complaints etc This - will free up :full time officer for more serious calls This program will be mstrtuted for summer months May through Oct . 17 0 There is no increase in the uniform allowance form 2001 to 2002 200 Office supplies We have overspent this budget 3 years running Most of the mcrease comes with new printers and the replacement cartridges and just more office supplies I have ajusted this account $500 increase 21 01 General supplies. In this account, we need to replenish supplies 1st aid, ammunitions, batteries, :film, VIIS film, fingerprint collection, investigative materials, crime prevention, evidence room and general supplies No change from 2001. 21 02 Auto maintanance supplies. . .no longer doing business at city garage so do not need as many supplies on hand Reduction of$500 2110 Automotive fuel.. The department drivers aproxamaanty 180,000 miles per year at average 12 miles per gallon we need 15,000 gallons of gas At estemated $1 85per gallon cost is aprox $28,000 2111 Paper and forms We have over spent this for the last 3 yeas also Increase of$500. . 21 15 Tires . . reduced by $500 22 01 Equipment repair supplies.. . increse by $100 Nate Meredith is now fixing any install problems that may occur need parts 23 02 Other minor equipment .. . The money will be used for Replace two investigaor chairs $500. Equip investigaor cars wuith light and sirens $1500, Polorid cameras for each squaaad car $600 Freezer for evidence, electronic scale for evidence $400 , additioallockers for evicddence room $800, Map lights for squads $300, , trianalizer for radio batteries $500.00 , new oxygen carrying case for one of the cars $400. Pneu-Dart pump air rifle for animinal control $450.00 replacement of squad equipment for new cars $3900. 3101 Telephone . $300 adjustment mcrease 31 02 Postage. ..$900 31 03 Cell Phones no change in this account. Implimented a call back policy on department and installed cell phone in each squad car. . 31 05 Radio repair services new radios that were pmchased a year ago are going off warranty . . . . 31 06 terminal access charge .MDT rent from washington county , computer hookup rent from Washington county and Minn Dept of Public Safety rent for ens 32 0 Mileage.. paid to officers for travel when squads are not available needs to be mcreased Ajusted $200. 32 01 Seminar and conference fee- this account is the one that pays for all training. I now have a very young dept and people have to be trained in their jobs Contracts with Centruy college and all manditory training required by state. No increase in this catigory 3202 This Meals. no increase 32 03 Housing.. No increase 34 0 Prmtmg and Publishing. ..signs and business cards ect needs more money incresed by $400 34 0 Postage.. ..new account for mailmg should be $900 3701 Vehicle repair charges no change .. work being done elsewhere no at city garage anymore all has to behired out. Oil changes, breaks, glass repair, accident deductable eel 37 02 Equipment repair charges. . no change 37.07 Maintenance agreements..... the new radios and the new copy machine are commg offwarranty and will need maintenance agreements We carry maintance agreements on other officece equipment now 40.0 memberships and dues expected cost increases and more memberships 40.01 subscriptions same as last year 40.04 Vet Fees the cost of housing at the animal sheher has taken a dramatic increase last several years. This money is need if we contine animal control. no change 40 08 Doctors Fees same as last year . new hires and any other charges psylogicals exams and chemical testing. No change 40.00 Miscellaneous charges no increase over last year Justification for Additional Manpower July 24, 2001 . Current resIdent populatIon IS approxImately 16,000 people InformatIon obtained from the Mmnesota Department of Tounsm confirmed 1,000,000 VISItors each year pnmanly on the weekends and dunng the summertIme If the 1,000,000 VISItors were dIvided mto every day of the year the populatIOn would increase by 2739 every day Most of the 1,000,000 VISItors come during the summer months and predonunantly on the weekends This does not Include traffic that passes through Stillwater to other locatIons such as Somerset, etc The mcrease in populatIon puts a strain on the department's manpower dunng the summer months Many officers use vacatIon dunng these months, which further depletes manpower availabihty The department has been forced to pay overtime on weekends to brmg staffing levels up dunng peak tImes The current nunImum staffing level IS two officers Two officers cannot safely and effectIvely polIce the entrre ten square mIles and an estImated populatIOn of over 25,000 The department cannot raise the staffing level without addItIonal staff One additional officer wIll allow the department to raise the mimmum staffing level to three officers on the weekends dunng peak: times Accordmg to the Bureau of JustIce Statistics, 1996 census, the Mmnesota average for state and local law enforcement agenCIes IS 17 sworn officers for every 10,000 people or 1 7 officers for every 1,000 reSIdents The Stillwater PolIce Department currently staffs 20 sworn officers for 16,000 reSIdents or 1 25-sworn officers for every 1000 people The natIonal average for sworn officers per 10,000 reSIdents is 25 to every 10,000 people . . . . . . 2_002 CAPITAL OUTLA Y 1 Two marked police cars with extended warrantees, maintaince agreements, graphics, and changeovers. The Police department has 6 marked police cars Through the new maintaince program and extended warrantees and with the expansion of the fleet we can now keep our cars 3 years, trading 2 cars each year. Total cost $62,000 2 The current in car video systems are near the end of their hfe expectancy The new video systems that I have priced are the "Docucam "made by MPH Industries. Video in car systems can video tape officers from the camera mounted in the wmdshield of the squad. This is invaluable for establishing probable cause for car stops. (this was a hot topic in the legtslature this year for racial profiling). The units are also capable of audio recording of up to 300 yards We need 6 new units at the total cost of$26,000 3. One radio. The investlgative unit need a new radio The Radio currently bemg used is over 10 years old Total cost $1,300 4 Body wrre receiver recording KIt The investigative unit is requesting a body wire transmitter receiver This device can be used by undercover officers or decoys to record conversatIons of covert investigations. They will be used dunng alcohol and tobacco comphance checks and a wide variety of investigative situations where needed Cost of the UnIt is $2500 5. New laser jet printer for communications center. Due to the number of reports and the quality of reports needed to be archived we require a laser jet printer. The cost of the printer is $2200 Squad cars Video cameras Radio Body wire Laser pnnter $ 62,000 26,000 1,300 2,500 2,200 $ 94,000 "" '" * . Memorandmn To: From: Date: Subject: Mayor and CIty CouncIl Klayton Eckles, CIty EngIneer f--r;! August 24, 2001 2002 Budget Issues for Engmeenng and PublIc Works . DISCUSSION: The follOWIng IS a dISCUSSIon of the EngmeennglPubhc Works operatIng budgets and capItal outlay for the year 2002 TIns dISCUSSIOn wIll only hIghlIght sIgmficant changes for modIficatIon to the budget from last year If the CIty CouncIl has further questIons or questIons about Items not dIscussed, these can be dIscussed mdIVIdually at the budget meetIng. Each of the budget areas IS dIscussed below. Public Works General/City Engineering It IS proposed that the 2002 salanes for the engmeenng department mcrease by about 10% TIns Increase IS pnmanly due to the added TechniCIan III poSItion. It should be noted that the Engineenng Department salanes and personnel costs have no Impact on the CIty'S level oftaxatIon ThIs IS due to the fact that all of the tune spent worlong on vanous projects IS charged agamst the project or to the developer Therefore, revenue IS generated suffiCIent to cover salanes and personnel overhead For the Engmeenng Department, the only area seemg an Increase IS the area of personal ServICes. The remamder of the Engmeenng budget IS below the 2001 budget: CapItal outlay IS apprOXImately one half of the 2001 budget: It should be noted that we have requested two used squad cars be made aVaIlable to the Engmeenng Department for various mspectIon dutIes for the department We would recommend that the existIng used squad car currently avaIlable be sold on the auctIon and the CouncIl may also wish to conSIder selhng the used pICkup truck m the BUIlding Department. Public Works-Personal Services . Through the entire PublIc Works Department mcludmg Streets, Parks, and Sewers there IS no proposed Increase m personnel There is one item which has an moderate Impact on salanes. TIns is the proposed reorgamzatIon. Recall last year staff had been worlong WIth the UnIon to develop a reorgarnzatIon of the department The purpose of the reorgarnzatIon was to increase prodUctIVIty by creatIng more flexIbihty In the Job descnptIons and create a focus on ImproVIng trammg and crossover As a method of garnering support and rewarding the employees of these departments, It was proposed that some adjustments be made to the salary schedule and an addItIonal step be Included between Mamtenance Worker and LIght EqUIpment Operator. TIns type of reorgamzatIon would allow the CIty to hIre employees WIth lower slo11 sets at a lower wage Employees would then be promoted Into the hIgher categones of MaIntenance Workers WIth correspondIng wages Unfortunately, this proposal was rejected by the UnIon We recommend that as part of the upcommg labor negotIatIons, the CIty work toward thIs reorgamzatIon and stIll consIder a moderate modIficatIon m the salary levels. Therefore, . ~ , ~ August 24, 2001 approxImately $10,000 has been added to the budget m the VarIOUS departments as compensatIon for the reorgamzatIon . I Public Works Street Street Department budget mcludes a couple of Items of note Frrst, the eqwpment repaIr supplIes Item I has a budget of $30,000 TIns has been mcreased by $8,000 but that IS only necessary If the CouncIl does not buy new eqwpment as proposed In the capItal outlay. Therefore, If the new loader and dump truck are approved for purchase, thts Item could be reduced to $22,000 Another Item that has a sIgmficant mcrease IS SIdewalk reparr replacement. Dunng the course ofthts summer, we dId an mventory of the pedestrIan ramps throughout town We found over 200 locatIons where ped ramps are necessary Staff recommends that the CouncIl move forward WIth repair of approxunately 25% of these per year The cost being about $1,000 each or $5-0,000 for 2002. CapItal outlay for the street department mcludes a replacement of a 1983 loader and a 1983 dump truck Also a new aIr compressor to replace the 1979 compressor should be purchased. Fmally, we are proposmg a spray tank be mounted on a truck for de-Icmg streets. This tank could also be used m the summer for water applIcatIon and applIcatIon of dust control products Public Works Sewer Department The Sewer Department IS a separate fund because revenues are generated by quarterly sewer bIlls. In StIllwater, the base rate for quarterly sewer bIlls has not Increased m 12 years. StafTrecommends a 15% rate lnke TIns would raIse over $200,000 for operatIng purposes m the sewer and publIc works departments, and reduce the Impact on the general fund and the tax levy by a lIke amount The remaInder of the sewer budget IS essentIally unchanged from 2001 . CapItal outlay m the sewer department shows $35,000 for sand b1astmg and repamtIng the mtenor of a number of lIft statIons The mtenor of the lIft statIons are prone to sIgmficant corroSIon Note, that It may be appropnate to make thts a contractors servIces fee rather than a capital outlay Item We also have $50,000 lIsted for lIft statIon upgrades wluch IS an ongomg yearly process. The mam Item for dIscussIon IS a proposed $250,000 Item for updatIng the alann system m all of the h:ft statIons A relIable alarm system IS unperative to aVOId catastropluc sewer backups caused by power faIlures or system malfunctIons The current alann system uses phone hnes. Apparently, the phone lmes throughout the City of StIllwater, espeCIally m certaIn areas, do not proVIde clean enough commumcatIon to allow for our exIstIng alarm system to functIon. As a result, we suffer almost constant false alanns dunng the summer months and therefore have had to resort to disconnecting alann systems The two optIons we have mclude a qwck fix which would add an automatIc dIalup system to the eXIstIng phone lmes. TIns would allow the statIons to search for phone lines that proVIde a clean enough SIgnal. TIns would be about $5,000 added to each statIon In the long run the best solutIon mIght be to go to a radIo alann system These types of systems allow for contmuous commumcatIon and momtoring of the lIft statIon. The 11ft statIon would be momtored on a computer terminal and data would be provided that would mdicate running tIme of the pumps, lugh water condItIons electnc problems or mechanical malfunctIons. The computer system can then automatIcally call for maIntenance personal or call for a superv1sor. A computer system can be mOnItored usmg laptop type hardware offSlte and/or ollSlte . 2 ..- ,.. . . . August 24, 2001 The $250,000 IS a very sIgmficant cost Item. However, tins could be offset by sIgmficant reductIon m overtIme hours Every weekend we currently bnng m a sewer worker who IS paId the eqwvalent of SIX hours oflabor for each day Ultunately, we could have saVIngs as high as $20,000 a year due to reductIon m staff time and elImmatIon of monthly phone charges. Equipment Maintenance Shop There are very mmor changes m the budget for tins department None ofwlnch have a major Impact on the budget Signs and Lighting The CIty has a speCIal budget area for management of our streetlIghts We have made some mcrease in the budget m tins area due to the fact that electncal costs have been mcreased and there is ongomg yearly expense to mamtaIn our lIghtIng facIlIties usmg outsIde contractors Therefore, the budget has been mcreased by approxImately $40,000 to reflect real costs Dutch Elm Fund TIns fund is used to pay the City Forester but shows no changes on the budget for this area. Storm Sewer Fund TIns fund receIves Its revenue from the stonn water utIlity TIns fund bnngs m approxunately $185,000 a year through quarterly charges showmg on the sewer bill. The fund IS used for dealmg With mmor stonn water management and correctIon Issues. Smce the fund has It'S own revenue source It has no Impact on the general budget. TIns fund IS planned to be used for the North HIll PrOject over the next three to four years, as well as other mmor reparr projects. Park Fund The Parks fund shows no major changes m the operatIng budget. CapIta1Improvements proposed for the Parks Department mc1ude an adchtIonal $200,000 for Lowell Park. Depenchng on the chrection on Lowell Park and other downtown park Improvements this Item IS up for debate. Other capital Improvement Items mc1ude $29,000 for replacement of a lawn mower With snow blower attachment Resurfacmg of the LIly Lake, Staples and CrolXWood tenms courts for $23,000, three new bleacher sets for LIly Lake and CrOlxwood ballfields to meet State regulatIons at a cost of $7,800, and $21,000 for a new pICkup truck 3 . . . Stillwater Fire Department 2002 Budget Request July 20, 2001 Submitted by ChiefKallestad The Stillwater FIre Department provIdes four types of emergency servIces to the CIty of StIllwater, StIllwater TownshIp, the south 6/10 of May TownshIp, and the east 2/3 of the City of Grant 1 Emergency medIcal servIces (EMS) 2 Rescue servIces (automoblle extncatlOn, other equipment extncation, hIgh angle, confined space, waterhce surface, and waterhce dlvmg) 3 Flfe fightmg (commercial, residential, vehicles, boats, and wildland) 4 Hazardous matenals response AddltlOnally, the department provides a vanety of non-emergency servIces, includmg but not hmlted to 1 Pubhc fire safety educatlOn (over 2000 elementary school children annually) 2 Flfe code plan revIew and mspectlOns (new developments, new constructlOn, commercIal busmesses, fire spnnkler and alarm systems, day care, fuel storage tanks, hazardous matenals, burning permIts, fireworks, etc ) 3 FIre mvestlgatlon 4 Blood pressure screemng Providmg these servIces requires a dedICated staff, standard procedures and training, contmumg educatlOn, large capital mvestment m bUlldmgs, vehIcles and equipment, and planning and admmlstratlve support A unique aspect of the fire servIce IS that large teams of people are needed to handle fires, rescues, and hazardous matenals incIdents Our fire department consists of8 Y:lfull-tlme and 30 part-tIme personnel The full-time personnel include a fire chief and assistant chIef scheduled 40 hours per week, a secretary scheduled 20 hours per week, and three captams and three engmeers scheduled 56 hours per week (one captam and one engineer on duty 24 hours each day) Part-time personnel mclude ranks from assistant chIef to firefighter They are paid for attendmg training and emergency responses Some part-time personnel are paid theIr regular part-tIme wage for voluntanly workmg shifts 10 the absence of full-time personnel All of our staff are dedicated and work very hard to provide excellent servIces to our Cltlzens and VIsitors Ooeratin2 Bud2et A detailed report for the operatmg budget will be proVided at the budget meeting WIth Council 1 Capital Outlav 2002 . Stillwater has an aging fleet of fire apparatus Due to the high cost of fire apparatus it is Imperative to perIodically replace vehicles, so that the fleet of vehicles doesn't get too old, and reqUIre massive capital outlay In a short penod to replace It To avoid this situatIOn, StIllwater needs to replace some vehicles soon, and make plans for a replacement schedule for other vehicles Ifwe continue to delay vehicle replacements, fire and rescue capabtlities may be hampered, and the need to replace many vehicles In a few short years could compound capital outlay costs Current Inventory Includes the follOWing vehicles .:. 1996 Pierce fire engine/rescue 1500 gallons per mmute (g pm) .:. 1985 Ford / General Fire Engine 1250 g P m .:. 197 5 Ford / General Fire Engine 1250 g P m .:. 1989 Ford / Custom Heavy Rescue .:. 1987 Ford Water Rescue (ambulance style body) .:. 1987 Dodge Grass Fire Truck (pick up style WIth pump) .:. 1968 Chevrolet Grass Fife Truck (pick up style With pump) .:. 1993 Chevrolet Suburban (personnel carner) .:. 2001 Chevrolet Blazer (fire chief) .:. 1996 Zodiac Boat (Inflatable With 40 h p Mercury outboard) .:. 1996 Zodiac Boat (smaller Without motor) .:. 198722' Boston Whaler Boat (Federal property, not in service yet) ~ ~oladdertruck (6108) ( 6109) (6107) (6105) (6113) (6110) (6111) (6115) (6101) (6114) (no number) (6112)? . Item: Aerial Ladder Truck $675,000.00 ............................................................................ Background The fire department is responsible for proViding a variety of emergency services to the citizens of StIllwater and the surrounding contract townships Services provided include, but IS not lImited to, fire suppression (structural, wild land, vehicle, watercraft), technIcal rescue (water, high-angle, confined space, extrication), and first response emergency medical sefV1ces (EMS) The Stillwater Fire Department has a proud history of maintaining a top-of-the line fire apparatus Inventory One piece of fire apparatus the City IS lacking IS an aenalladder deVice capable of reaching heights a minimum of 100' Stillwater has numerous locatIOns and buildings that reqUIre an aenalladder truck to safely and effectively extingUIsh fires, rescue trapped Victims and perform elevated rescue evolutions 2 . . As you are aware, we have been wIthout an aenal ladder devIce for two years makmg mutual aId our only optIon for elevated water delIvery or multIple story rescue sItuations It has been fortunate that our mutual aId partners have been avaIlable when we requested theIr aSSIstance If our mutual aId department was not avaIlable or theIr aenal devIce was out of serVIce, a 100' aenal would have to respond from Hudson or North St Paul Relymg on an aerial from Bayport mcreases response tIme and mcreases the nsks to CItIzens and fire personnel alIke Several recent mCIdents have brought our CIty's defiCIency to lIght and based on recent edItonals m local newspapers, It appears many CItIzens would be m favor of StIllwater havmg It's own aenal truck In addItIon to IImItmg the CIty FIre Department's response capabIlItIes, the absence ofan aenalladder deVIce IS Jeopardlzmg the current Insurance Service Office (ISO) ratmg of3 that the CIty and Department worked very hard to obtain WIthout an aerial deVIce, the ISO ratmg of the City wIll mcrease, resultmg m higher msurance premiums for many commercIal properties m the CIty It should be noted the fire department is currently workmg at reducmg our rural ISO ratmg for our contract communIties as well The department believes a rural rate reductIon from our current ratmg of9 to at least 7 IS well wIthm our means and would be a pOSItIVe impact on our rural COmmUnItIes . It should also be noted that the fire departments response vehIcle mventory contmues to age and several apparatus need replacement Our reserve pumper (6107) is 26 years old and IS becommg mcreasmgly more expensIve to mamtam and pass its annual certificatIon reqUIrements In addItIon to thIS pumper, one of our grass/wild land vehIcles (6111) needs replacement as well 6111 IS 33 years old and agam the maintenance costs contmue to mcrease along WIth the contmued dependabIlIty concerns The City of StIllwater should begm plannIng for the replacement and upgrade of these emergency response vehIcles soon FaIlure to do so wIll most Importantly reduce the fire and rescue capabIlItIes of the department, and secondly have a negatIve Impact on the ISO ratmg, thus mcreasmg msurance premiums on some commercial propertIes Proposal The proposal for the 2002 capItal outlay request is to purchase an aenalladder capable of reaching elevations of 100' mmlmum This vehIcle offers several advantages to our cItIzens . · Greatly Improve rescue and fire fighting capabIlities · Replace Engme #6107 (purchased m 1975), · Mamtam an excellent ISO ratmg, · Allows for better utIlization of our current apparatus Inventory The aenal device would become our second response vehIcle to structure fires and would be staffed appropnately · AbIlIty to mamtam 3 NatIonal Fire Protection Association (NFPA) 1901 complIant pumpers to help satisfy the CIty'S fire msurance ratmg reqUIrements 3 Cost . Aenal Ladder Funds from the sale of pumper 6107 Funds from the sale of ladder 6102 2001 Net CapItal Outlay $675,000 - $ 10,000 - $ 5.000 $660,000 Fmance OptIons Total cost of thIS capItal outlay request may be deferred by usmg any combmatlOn of the followmg suggestIons Apparatus manufacturers are flexIble and offer a varIety of finance options to fit publIc budget cycles · Cash purchase . Bond · Lease to own · Fmancmg packages Attachments Sample finance optIons ............................................................................ Item: MiniIRescue Pumper $200,000.00 . Background Emergency response for the StIllwater Fire Department and the U S fire servIce m general has changed dramatIcally over the last twenty years Emergency medIcal response now compnses 55-75% of all fire department emergency responses (60% for StIllwater F D) Although the on-duty crew must have the capabIlity to handle fire, rescue, extncatlon, and medIcal responses. the vehicle does not necessarily have to be capable ofpumpmg 1500 gallons per mmute and carrymg six personnel Many fire departments have reduced overall costs, and streamlIned their operations by changmg theIr mltlal response to a lighter, qUIcker, less expensive attack pumper, and relymg on off-duty or part-tIme personnel to bring the large fire engines to large fires StIllwater would be served well to do the same RecommendatIon The proposal for the 2002 capItal outlay request IS to purchase a pumper/rescue vehIcle capable of respondmg to all types of mCldents Tins vehicle IS smaller, more cost effectIve to operate and IS less expensive to purchase than a full size version of our current apparatus and It will provide the City WIth a versatIle emergency vehIcle Engine . 4 . . . 61 07 could be sold The new attack pumper would be used, mstead of 61 08, by on-duty staff to respond to all types ofmcIdents ThIS vehIcle offers several advantages · Smaller and less expensIve to operate on a daIly basIs, · Less expensIve than a full SIze pumper to purchase, · EasIer to maneuver m confined spaces, e g , LIberty addItIon, townshIp drIveways, downtown traffic congestIOn, etc , · Replaces pumper 6107 (1975, twenty seven years old m 2002) · Supplements our grass/wIld land response capabIlIty, · Allows for better utIlIzatIOn of our current first response pumper (6108) 6108 would become our second response rIg (thIrd If we have an aerIal) and would be staffed more approprIately · AbIlIty to mamtam 3 NatIonal FIre ProtectIOn ASSOCIatIOn (NFPA) 1901 complIant pumpers to help satIsfy the Insurance ServIces Office (I SO) DeSCrIptIon .:. Ford F450 chassis (or SImIlar), seatmg for four, diesel .:. 500-750 gallon per mmute pump .:. 200-250 gallon water tank .:. 24' extenSIOn ladder and a roof ladder .:. 4 self-contamed breathmg apparatus (SCBA) .:. FIre hose attack lines and a supply lIne .:. AutomobIle extncatIon tools Hurst hydraulIc tool .:. MedIcal eqUIpment Cost Attack pumper/rescue vehIcle Capital Outlay $200,000 Fmance OptIOns Total cost of thIS capItal outlay request may be deferred by USIng any combinatIon of the follOWIng suggestIons Apparatus manufacturers have fleXIble finanCIng options, IncludIng · Lease to own · FInancing packages · Cash purchase · Bond Attachment Sample finance optIons ............................................................................ 5 Item: Assistant Chief Vehicle $30,000.00 . Background With the advent of the salaned Assistant Chief pOSItIon, the need for a take home response vehicle IS eVident The ablhty and need to have a semor level officer capable of respondIng to an emergency scene from any location IS Imperative This chief officer IS capable of assistIng the IncomIng crew In sizmg up the Situation, establishmg command, and requestmg additIOnal resources, as needed, to mitigate the mcident The faster response and abilIty to Identify needed resources may also reduce cost and increase safety by hmlting or m some cases even cancelmg unneeded emergency response by other larger fire vehicles to the scene In additIon to the emergency response aspect, the assistant chief IS required to represent the City of StIllwater at vanous fire service related functions as well as perfonn mspections, fire preventIon actiVities, and general pubhc assistance throughout the City The purchase of thiS vehicle IS consistent with the other fire departments m Washmgton County and the metro, which provtde take home vehIcles for their chief officers and reqUIre response to major mCldents This vehicle would prOVIde an additional resource for the CIty'S emergency services and mcrease the department's response capabilIties Proposal . The proposal IS to purchase a take home vehicle for the assistant fire chief for use on a daIly baSIS for InSpectIOns, meetmgs, semmars, eqUIpment plckup/dehvery, City busmess and emergency response ThIS vehIcle offers several advantages to our cItizens · Prompt response and size up of emergency inCidents, · AdditIOnal staffing at the incident thus increasing personnel and public safety, · Command post (mobIle radIO communIcations, accountablhty and operations boards, emergency response resource guides) · POSitive publIc relations, · Additional resource capabIlity Cost 4x4 Response Vehicle' $ 30.000 00 Net Capital Outlay $ 30,000 00 ............................................................................ . 6 . Item: Fireboat Conversion $7,000.00 Background The StIllwater FIre Department IS called upon to perform numerous servIces for the cItIzens we protect Some of the more umque responses we are called to are water related, I e boat fires, water rescues, etc The fire department has several water bodIes located wIthIn ItS response dlstnct In addItIOn to the St CrOlx RIver The St CroIX RIver poses several challenges for the department such as, four (4) manna's, large passenger vessels holdIng hundreds of people, hIgh volumes of boat traffic durIng week-ends and holIdays IncreasIng the potentIal for a senous boatIng IncIdent In addItion to the above risks, the river can be viewed as a CIty itself wIth a populatIon that swells to thousands of people . StIllwater Fire Department has in its posseSSIon a 22' Boston Whaler boat (Federal Surplus Property) that has great potentIal to improve our department's response capabIlIty to fires, surface rescues, and dIve rescues The boat IS on permanent loan to StIllwater The boat Itself and tWIn outboards are In reasonable shape It needs all new electrical wlflng and other eqUIpment to be functIOnal ThIS boat would be a tremendous asset to our response capabilIty Seven thousand dollars would repaIr the electrical system, eqUIp the boat with a small portable floatIng fire pump and hose, and outfit the boat WIth safety equipment The boat would proVIde manne fire suppressIOn capabIlIty, Improved dIve/rescue operatIons, better and faster response to boatIng aCCIdents, Increased safety for fire personnel, and posItIve public relations with our citizens An eqUIvalent boat of thIs type new would cost In the neIghborhood of $80,000 00 The CIty has a great opportunity to take advantage of this resource for a small investment Several InCIdents have occurred on the St Croix RIver where thIS resource would have been benefiCIal, the tragIC 4th of July boatIng aCCIdent of 1999, the Boomsite Manna fire in 2000, other boat fires, several potentIal and actual droWnIng mcidents, other boat aCCIdents, and medical emergencIes on the Andiarno Showboats As a fIver town and a fire department that protects an area WIth numerous water bodies, the public expects our profeSSIOnal response WIth the appropnate resources Proposal The proposal is to allocate capItal outlay dollars to convert the Boston Whaler into an effective emergency response fireboat (portable fire pump only) Advantages for the CItIzens we serve . · Increased speed and effiCIency ill fIver rescue operations, · Increased safety for fire personnel, · Increased fire response to the marInas located withIn our fire response distnct, · Improved dIve/rescue capabIlIty, 7 · Increased fire suppressIOn capabilIties for fireworks dIsplays and structures located near the nver . Cost FIreboat conversIOn $ 7.000 ............................................................................ Item: Department Office Furniture $16,000.00 Background The CIty of Sttllwater, along wIth the fire department, expenenced a major upgrade and faCIlIty renovatIOn In 1996 ThIs renovation Increased the department's avatlable office space and physIcal layout In the onglnal remodel project, office accommodations were a minImal conSIderatIon In thIS p:ocess Currently, staff are utlhzing very old mIsmatched and In some Instances damaged furnIture to conduct bUSiness This situation reduces effiCIency, negatively Impacts morale, and presents a non-professional picture to the publIc The need for functIOnal, professIOnal, and ergonomIcally correct office accommodatIOns has become increaSingly eVIdent over the past several years The department has expenenced slgmficant staff changes, including transformation of the assIstant fire chIef to a forty-hours per week profeSSIOnal pOSItion, and the addition ofa . half-tIme secretary Replacement of old mIss-matched and sometImes broken office furniture IS appropnate for these pOSItIOns as well as for other full-tIme and part-tIme officers Providing the department with matching, functional furnIture wIll better uttlize our current space and Increase productIvity and efficiency An addItional benefit will be an Increase In our profeSSIOnal appearance to the pubhc we serve when they viSIt or meet WIth fire department personnel Proposal The proposal IS to purchase new officer furnIture for department operatIons Cost Officer FurnIture $ 16.000 00 Net CapItal Outlay $ 16,00000 ............................................................................ . 8 . . . Item: Hurst Vehicle Extrication Cutting Tool $4,000.00 Background One of the fire departments mam actIvItIes ]s to respond to vehIcular aCCIdents where patient extncatJOn ]s reqUIred Today's veh]c1e desIgns and safety features make extncat]on activItIes more and more dIfficult and reqUIres specIalIzed tools to facIlItate these operatIons One of these tools ]s called a cuttmg tool Cuttmg tools allow fire fighters the abIlIty to cut or shear off the veh]c1e's metal support beams allowmg access and extncatJOn of the patIent Th]s type of operatIon ]s very common for our department to respond to and the need to have the appropriate tools avaIlable is ]mperatIVe for patIent surv]vabIl]ty Currently, the department only has the abIlIty to work or cut on one veh]c1e at a tIme Th]s hm]ted abIl]ty forces the mc]dent commander to make a decIsion on whIch patIents are more cntlcally mJured and thus need extncat]on first The patIents m the other veh]c1e have to WaIt untIl the tool ]s avaIlable to start extncatJOn for them The time dIfference for the other patIents can in some cases affect theIr overall outcome from the aCCIdent The purchase of thIs tool would mcrease the fire departments abIlIty to work on two veh]c1es s]multaneously Th]s]s very Important SInce many motor vehIcle accidents mvolve two or, m some mstances, more veh]c1es Th]s add]tJOnal tool would benefit accident vIctims m Stillwater and the surroundmg areas Proposal The proposal ]S to purchase one (1) Hurst VehIcle Extncat]on Cutting Tool for department response operatIons Advantages for the citizens we serve · Increased speed and efficIency in extricatmg VIctIms, · Increased safety for fire personnel, · Increased rescue capab1J]ty at mult]ple veh]c1e accidents, · PotentIal increase in patient survIvabIlIty/outcome Cost Hurst Vehicle Extricat]on Cuttmg Tool $ 4.00000 Net Capital Outlay $ 4,00000 ............................................................................ 9 ... nv .1""'''''''' ulc..u.J\....u.~5 '--'}llIVlJ..') rage 1 ot j (1lmpanl 'II PlIICE-leIIISD.I. PIli . Our Newest Financing Options Turn-In Lease The Turn-In Lease features a municipal lease contract written with a balloon payment at the end of term. The contract includes an option to "turn-in" the leased vehtcle at the balloon payment maturIty date for another Pierce vehicle Pierce will guarantee the turn-in value of the existmg leased vehicle at contract signing ofthe lease, subject to tenns and condItions. If you elect not to exercise the "turn-m" option for another vehicle at the end of the contract term, simply make the balloon payment or re-finance the velncle. The lease contract is based on tax-exempt interest rates, providing the lowest payment option possIble. Benefits of Turn-In Lease . Increases buymg power. · Lower payments mean more optIons and/or a larger fleet · Provides opportunity to keep new trucks in fleet at all times. · Less risk in the configuration of the vehicle. · Apply turn-in to accommodate changing apparatus requirements. . Offers fleXIbility to own . When to consider a Turn-In Lease: fustomer Situations an't decide on truck onfiguration for long-t eeds. IlPotential Needs I trum- In L.e~se L .lQpportuDlties Flexibility to modifY truck Guaranteed turn-in value onfiguration and/or buy liminates any risk ew truck as needs change. sociated with the current elncle. If you decide that current vehicle doesn't et future needs, simply se guaranteed turn-m alue to payoff eXISting ck and enter new vehicle ease. . http.//www.piercemfg.com!companylhtmlfinancing2.htm 8/8/01 .... yy,-, ... ..- "y ~ .uU,I..U\"Ill.J.5 ""'YlJUIJ.;) ease payments are too gh. . leet maintenance levels 00 costly Walk-Away Lease page L ot j mancing package allows ou to realize lower ayments now. eases are structured with a alloon payment thereby owering the annual ayments wrth an optIon to efinance balloon at end of erm. ower lease payments with guaranteed turn-in value ows for truck eplacement every five ears wIth similar lease a ents. eed to periodically eplace velncles to tam fleet The Walk-Away Lease features a standard 102-month term municipal lease contract written with two matuflty dates at 60 and 84 months, givmg you an opportunity to "walk-away" from the contract at these points PIerce will agree to purchase your department's vehicle (subject to satISfactory terms and conditions) for an amount equal to or greater than the early termination value of the lease. . The program eliminates potential common concerns associated WIth a long-term commitment If you elect not to exerCIse the "walk-away" option, payments continue through lease end with a standard purchase optIon Benefits of Walk-Away Lease · All the benefits oftax-exempt leasing with an option to "walk-awayll without risk during the lease term . Fmancial flexibility · Pay only for what you use · Original term remains intact if option not exercised · Security of a guaranteed asset value in the future · Allows for planned replacement of fleet When to consider a Walk-Away Lease: fustomer Situations odem Financial anagement Philosophy - ay only for the use. . I rotential Needs , ayment contract that ows customers to pay or the use of the asset . out the connnitment 0 Ion -term ac wsition. I~alk-AW~,: Lease pportunJties ease payments are made oughout the term wrth pportunity to IIwalk-away" . out recourse if there is o use for the asset. http.//www.piercemfg.com/company/htm/financing2 htm 8/8/01 .... ....- .J. "_"'1' .... u,l.to.U...&,-,u..&6 '-'.t'L..&V~""'" onstantly changmg anclal conditlOn - uctuatmg budgetary eeds. A financmg velncle that ords customers an pportunity to lock-m the ost favorable terms now 'th the fleXIbility to hange as financial onditions change Lease is structured as a onventIonal mumcIpal ease to get the most avorable rates If customer eeds change m the future, hey can SlIDply exercise heir option to "walk-away" r a off. Contact us for assistance. Let us help you order the firefighting apparatus you need today For your PIerce sales representative, CLICK HERE or ca1l (920) 832-3231 Back http'//www.piercemfg com/company/htm/firul0cing2_ .1 al:;~ J V.l J 8/8/01 . . . -1 Senator MIchele Bachr I the CIty IS oblIgated tl I the rezonmg If a devel I meets all the zomng r ! ments, Hartung sa i belIeved the councll 1 optIon of denym! '~~~~~~~. rezonmg simply bec, , ~'~ didn't wish to grant It,,' ~ ""~ would have to venfy tl , the city attorney I Don Johnson, a ) who saId he IS an a saJd vanances and con use penruts can be SI and won, but rezonmg -- "so It'S all gomg t( on a councll vote, gomg to hinge on a C( Asked by resIdel Schneider If the rez( effectIvely "a done Tompkms responded not "There IS by no m any way, shape or fo comnutment from the pass any zoning or ~ any plat," Tompkins s, One resIdent, Huhnke, suggested, "[ an the land to J Township. " Mary Ryan said tI , ess should be slow. ramrod this through i To me, it says there's l honor and integnty thiS property devel( qUIckly. .. I Editorial Put safety first, despite the cost There was a house fire In Stillwater last Saturday, July 21, In one of the claSSIC Vlctonan homes In town Fortu- nately, the fire was contained to the roof/eaves area above the upper floor In addition to Stillwater Fire Department crews and eqUipment, Bayport's ladder truck responded When thiS reporter was at the scene, the ladder truck was the pnmary piece of equipment In use Stillwater needs ItS own ladder truck Yes, we're talking a lot of money consldenng Stillwater has a mutual aid Areement With the Bayport Fire Department that makes - .elr truck available to us, and, after all, Bayport IS Just a few miles down the road Being a few miles down the road can mean the differ- ence between life and death Fires aren't scheduled to occur when Bayport's ladder truck IS available or when other fire . departments are available to respond With mutual ald. Fires can occur at any time, In any weather, when the Bayport Fire Department IS battling a blaze In that community or In - one of the other communities It contracts for service With. We don't ask a lot from local government In fact, some- times local government tnes to do more for us than we ask or deSire. The pnmary responsibility of government at the local level IS to protect the health and safety of Citizens. That's where we expect our tax dollars to go A ladder truck Isn't an amenity -- It'S a cntlcal piece of Have you written your obIt equipment needed to protect the safety of the reSidents of conversation. but maybe it sh thiS community. My involvement With obItu working as a summer intern YARDS WI1 To say that Stillwater doesn't need a ladder truck be- job to translate the funeral I' . cause Bayport has one IS being penny wise and pound paper's obituanes. foolish More than that, It'S created a hole In our safety net That summer, I learned th Minnesota V that's a potential tragedy waiting to happen. right. The last thing gnevmg hffer free wine ta It's time to bite the bullet and put safety first - despite name '40 I' I J accessories an( . Now that 1m ,ve eamo . e cost. hundreds of the long obItuanl by appolntmen1 L h E d. newspaper on -Sat. 10-5 · Sun. - r- e tters tot e 1 to r -, Most people pay lIttle attentt51-430-1 0: L- --1 older stage of hfe, but perhaI' . begm earlIer lV.northernvineyarc Fighting for higher energy effiCiency After readmg so many aCCI wonder what my own obItuar . . n __1. "'A~),..n..tl th~t what would I want It to say? Page 4fThe Couner News/July 26, 2001 PINION Mf\sTf; PP\ Working ISLAtl North Main Street --- - --1 -- .....-.. -~ '" "" ."l. _.-1 j . '~j;llr,f', f' ~ "'Il~';,r' 1'1r'~1 c;~" 4.1 ,I " , "'i' ItJJtrOJ.t) 01" ..l... ( , . f "~fI4\,'\1 f,' ,~thi f""'~:'" '~':\"',,\,.~~. I 1,1 , liujt , I . 1\ f ~~ :iUW{~~e.tt!11~!t~~J~,~partment need,S'" ci': l~dder truck:';:, ~ e,~trlt~l.a~F~D~~~t:i~l~~i~tance i~ fighting' fires on upper centers and apartme~ts, b~t "a1s~ ing higher msurance premium~ .(~ .it1o~ ,~tiei!y., 1'1\ 1:' :to Pili t(ii+;': ~Bt'ort~'j b~!: also provIdes ~n ~scape most of the I h~stori9' hom~s, IJl protect our busmesses and h!iu8i~ 1/. at~nYh.om.,1 co I~PS.. f.~ ,!ou~ for, people ,trapped lDslde It Stillwater 'f\ ' "'" ,.-, because our fire departmen~ d~ ~,l!~~fad~er',lt.~~. ,ayt.g :...~.s~~:"was..cp.rtunale ~t the'OI~ly ladder We In Stillwatc:r and the"s,'11'i not have the appropnate apparat~s , llomes,' bus,m d ~ apatttnenbi' truck 10 the St. CroIx Valley was not roundmg commumbes are' facmg needed to fight a fire, . vuin~~able'~iit~tro~hlc'~re~~'i7i', /f ',:at a,~?ther.fire or out for semcmg at unnecessary risk to pr9perty.loss but: Instead of paying higher 1Ds",r~ , '.f\~eR{~!!lg~ln the attic and' I' is.time of need, , . , 111110 a greater potential Cor loss of ance costs, It is tIme for the City I ~ ioQa6~a.\ ~oiit;'''~~atid ,.oittf"ip'u~' ~,Many homes and businesses in hie from fire : '... I':" I' : CouncIl to put our resources JbjO ,:~,bl_9:~~'l~gtiUiVa~trt)~~~~li;~~l the:,clty, of Stillwater require the use The council has funded a r~re. protectmg our commuDlty and f~j :!~o~:~ 9p.(;~~~'~alted .~or tb~ ~,(,.?f. a ladder trUck to fight a fire This atlOn center and utilities for lIes. Contact your councIl mem~f ',' lad~~!1U\1c~q .y:,the;\c~~~nclpdes not only lhe seven-story mcreased development to our westl I, with your concern t, - . to' Bay~rt~ ~i1~~ !A"W~I ~f-i ~~v~rt~uvp,::,~~<;\nr Ap\lrt!Jlents; but, has ,not approved, the;fire ~epartr' ~., , . . (Jl.l\o' l l~l.I .'~ . ~r114b}~limd)1.. ~en, { t al~A~~. ia~!l19\fn bUIlJI\C~qs~'; ment'~ tepea1~~~~~rat the ~quipL '. ! :h.iJeff ancl,lI>ebb~e -l, D8Oa, 1"'lrj,"~O)j,~~~tli ,aslililgt,!~oubty Govemmeht ment needed to~pro~,our property Std watet '.' '~Af ~~ ie, and numerous other semor ,md lives trom fire, We are each pay- I !~}) ", ". .~. I io:~:', . ,. . ",....~!::F"; ~~J,.!~:J;~~... ::"('~'I ;'.1 :I:~;;:tt.-"';~.l~:':~I'-~.tl1 J;l "',~.j.' ~/~!::.. T ~tt~'\ ,,'7.:;(:~:<\)<~/~ \:t'rl~;:+ ~t~.~4 /J.."*{X ~~t-:\'7't,.'" \ !: f . \ : I 1.k.:,i1"f:;I.'i..Mir(Y)"';lt..j"t'~t/'-;'~'L'1,('-+':~~( 'f'~ ..<:l. ~ j . ):~'r'~ 'f',t.- ....~f.'.'....~'"'1t:>~.~!""~ ;~1~ f<'.:....~~f ~./ ..,,\:. j-~l.'. . 4:,,"""bJnt~t'..4rt~~j:1:i-I~~~ ~:..:~ ....~ ..~t!; ~&~:~~\,-\r.q,\~. ;. "..n. \p... ,,, ." I ' . . . r~, -L-E-T-T-E-R-S Homes are not fire protected Many of Stillwater's cItIzens and busmess owners are unaware that the Shllwater FIre Department IS not properly equIpped to fight a fITe at theIT homes or bus messes The Stillwater FIre Department has no ladder truck leavmg over 6,000 homes, busInesses and apart- ments vulnerable to catastrophIc fire A recent fire raged In the attIc and roof of a home located only four blocks from the Stillwater fire statIon as our fITe crews waIt- ed for the ladder truck owned by the CIty of Bayport ThIS fire dou- bled In SIze, as IS tYPICal for a rITe, every 30 seconds as our fITe crews waIted While damage was later than It should have been, unately no lives were lost A ailder truck provides not only assIstance In flghtmg fire on upper stones, but also provides an escape route for people trapped lnSlde It was also fortu- nate that the only ladder truck In the St CrolX Valley was not at another Ure or out for servlcmg at thls tune of need. Over 6.000 homes and bUSI- nesses m the City of Stillwater . would reqUITe the use of a ladder truck to fight a frre. ThIs mcludes not only the seven story Rlvertown Commons Apartments and all of the downtown bus!- nesses. the County Govema1ent Center and munerous otflel" ~ ior centers and apartments-. but also most of the histoHc bomes in Sttllwatec We, m ~ater and the surroundmg communities. are facmg unnecessary risk to property loss but also a greater potenttal for loss of bre from fITe The fire department has been Wlthout a ladder truck m recent years The councIl has ftmded a recreabon center and ubl1ttes for _reased development to our t but has not approved the fire department's repeated pleas for the eqUIpment needed to protect -our-property -arufIiVeseom -~ We are each paymg hIgher msur- ance premiUms to protect our busmesses and housmg because our fITe department does not have the appropnate apparatus needed to fight a rITe Instead of paymg hIgher msurance costs, It IS hme for the CIty Council to put our resources Into protectmg our communIty and famIlIes Contact your councll member WIth your concern Jeff and Debbie Johnson StJllwater Lipman took false credit I was amazed to see Rep Enc LIpman (R-Lake Elmo) takIng credIt m his recently mailed "CapItol Letters 2001" report, WIth support from Speaker of the House Steve SVlggum, for secur- mg the remammg fundmg for Crosswmds East Metro Arts and SCIences MIddle School m Woodbury Unfortunately. no mat- ter how much false pobbca1 cover Speaker Sviggum proVIdes, Rep LIpman had bttle or nothing to do WIth the fundIng for Crosswmds Middle School tlns year; in fact, he and his party's leadership were impedunents to the process. As the lead DFL representative on the House K-12 Education Finance Comnuttee, 1 have been workmg on the Crosswinds Middle School project since its inception in 1998. Lipman was asked at the start or the 2001 LegISlative SesslOJ) to author the bill for the remaining $1.7 million needed to open the sd100J this fall. It was thought that as a mep1ber of the House ~~ Lipman might bave a better chance of getbng the fundlng. Lipman refused to carry the bill Instead, Rep. Nora Slawik (DFL-Woodbury) stepped up to ~ 011 page 1'1 Full steam Facility Systems Techn. Power up your career With a sohd foundabon in commercial heating, refngeration, plumbing, hydraulics, secunty systems and electrical systems. As a Faobbes Systexns Technician you will oversee maintenance operations m office buildings, multi-unit housmg. restaurant other com For mOl careerop professiot1 transfer C\ F(dl SeJ www.century.mnscu.edu A CommunJty and. Tet:hnWJl ( 3300 Century Avenue North. WhIle Bear Lake MN 55110. EOI" Member. 1 - LJ S at 11 am, events mclude mer s walk log press, tire ), super yoke stones of ~ngth and truck pull The Teddy Bear Band wIth ~clal guest "Itchy" wIll en- 1am at noon In Lowell Park ld a concert matmee featur- s the Dweeb's will take place I the floatIng stage at 1 30 m (See LJD fun, page 2) -r ~ ray' of natIOnal musIC acts that wIll appear on the UnIque "floatmg stage" off Lowell P ark In downtown StIllwater for LumbefJacks Days 200 I MUSIC Spectacular All con- certs begm at 7 p m and are free The schedule kicks off Fnday, July 27, with the Twm CItIes' own Scott Laurent Band and Martm Zellar and the Hardways Zellar, one of the most cntlcally acclaimed musI- nt::c1Uc..U UJ"" ~-t'-&-" - dIes When that band dissolved, Laurent, who was playmg as a solo act m area clubs. was ap- proached by former Gear Daddies about formmg a new band. whIch has smce made a name for Itself. Zellar has gone on to wm acclaIm from such respected mUSIC Journals as Spm and Rolhng Stone for hiS thought- ful, plamtlve and sometImes pamful recollectIons of small Battling heat and fire A house fire caused an estimated $25,000 damage to the home at 318 S. Sixth St., Stillwater, on Saturday, July 21. Tbe fire, which was reported at 10:29 a.m., is believed to have started in an area where some roofing work was being done. The fire was contained to the roof area and eaves above tbe tbird story. No one was injured. Bayport and Lake Elmo fire departments re. sponded on mutual aid. Mahtomedi fire stood by at the Stillwater station, primarily due to the weather conditions at tbe time -- 90+ degrees with humidity in the 70s. Kamper named OPH 'overseer' By JULIE KINK AdmInistratIve ASSistant Kimberly Kamper wIll oversee city busmess m Oak Park Heights untIl an mtenm city admmlstrator IS found. Kamper was appomted actIng cIty admmlstrator by the City CouncIl on Tuesday She wIll assume adminIstrator duties after Aug 12. the last day for current Admmlstrator Tom Melena Melena submit- ted hiS resignatIon to the city council on July 10 MeanwhIle, applIcatIons will be sought from withm city hall to fill a posItIon the coun- cil IS callmg "mtenm city admmlstrator" Because of the councIl's deSIre to allow cur- rent employees to apply for the post Without makmg a permanent connmtment, It wIll be a sIx-month pOSitIon There was disagreement on the council over whether the mtenm admInistrator should be Just that - "mtenm" - at aU Mayor DaVid Beaudet said he enviSioned postmg the job mtemally, for current cIty staff to conSider whether to apply for the posItIon permanently Council Member Lynae (Kamper/See page 10) bandmates are a}............~ gether m Music ,...."b NIght I \. 0'1)\. Saturday. July 28. hea ers REO Speedwagon wJl mtroduce the audIence tc musIC of thelT heydays d\ the late '70s and througt '80s With such hA hi "Can't Fight Thi~el "Time for Me to Fly" "Rldin' the Storm Out,' band remams a favonte 01 Ander! sale pi By JULIE KINK News that Andersen poratlon Intended to se property known as "Anc West" to a residential c oper didn't Sit well reSidents who attended a meetmg on June 25 Word that the dosl that sale was set for I July 20. was even unwelcome to those attended last week's meetmg July 18_ Accusing 1<><Wafi( porate offiCials of ig pubhc sentiment and roadIng a land salt reSidents were vocal 11 opposition to developn . . . MEMORANDUM TO Mayor and CouncIl FR CIty Admmistrator RE 2002 requested AdministratIon budget DA August 21, 2001 DiscuSSIOn. The followmg IS a bnef descnptIon of some of the functIons, duties and responsIbilIties of the AdtmnIstration Department General supervIsion of all CIty departments SupervIse the development of the annual budget Conduct ElectIons Process a variety of lIcenses and permIts Develop and mamtam CIty web page Human Resource Department 1 Labor contract negotIatIon and admmistratIon 2. SupervIse and coordinate the employee luring process 3 AdmInI~ter frInge benefit program 4 AdrmnIster personnel polIcIes and procedures manual Maintain data retention schedule (mcluding keeping of all official documents) Prepare agendas and packets for CouncIl meetmgs CIty Newsletter InformatIon clearing house Purchase general and office supplIes for most departments ExplanatIon of 2002 budget request Increase The 2002 requested operating budget IS about a 13 7% ($62,542) increase over the 2001 budget. The followmg IS a summary of the reasons for the budget Increase. Expenditure Type ExplanatIon Personal Services Request addItIonal hours for part tIme Clerk TypISt posItIon (current part tIme employee would become a permanent part time employee and would then receIve CIty benefits) Office SupplIes BasICally Just a cost of living adjustment Other Services and Charges Some of the Increases relate to the hinng of a new AdminIstrator (attendance at professIonal seminars/conferences. car allowance, etc) Other Increases, such as postage and pnntlng publIshmg are for one additIOnal Issue of the CIty newsletter (5 Issues mstead of 4 Issues) as well as an antIcIpated postage rate Increase The "Other Professional ServIces" budget has been mcreased because of the anticIpated need to employ Consultants for labor contract negotIatIons Miscellaneous Charges Anticipate about a $3000 mcrease in memberslnp dues (thIS may be overstated) CapItal Outlay See proposed CapItal Outlay schedule I can explain the AdrmnistratIon budget more fully at the meeting Tuesday 41:JA . . . . . . MEMORANDUM TO Mayor and Council FR. City Administrator RE. 2002 requested Finance budget DA. August 23, 2001 DISCUSSIon' The followmg IS a bnef descriptIon of some of the functIons, duties and responsIbIlities of the FInance Department Process Payroll Process Accounts Payable Process Accounts Receivable CompIle Annual Budget Prepare ComprehenSIve Annual FInanCIal Report AdminIster TIF program (Includmg preparing a large number of reports) MaIntaIn FIxed Asset records Mamtam SpecIal Assessment records Process Utility BIllIng ExplanatIon of 2002 budget request Increase The 2002 requested operating budget IS an 11 % ($30,856) increase over the 2001 budget See the attached memo to the Administrator from the Assistant Finance DIrector for a summary explanation of the reasons for the budget increase I can explatn the FInance budget more fully at the meetIng Tuesday /)/~ TO: Nile Knesel, City Admmistrator Sharon Hamson, AssIStant Finance Drrector~ August I, 200 I . FROM: DATE: RE: 2002 Budget Requests Currently the Fmance Department is the middle of some rather large projects. We are m the begmmng stages of the actuallIllplementatIon of a new fmance system. This lIllplementatIon wIll carry over mto the year 2002 with targeted completion date of May 2002. Along with the lIllplementation of the new finance system, the department wIll also be lIllplementmg dIrect deposit capabIlities for City employees. Also, we are currently in the middle of converting all payrolls into a single bi-weekly payroll schedule for not only dIrect deposit capabIlities, but also for city-wide consistency and continuity With FLSA. As we all are aware the new GASB 34 reporting requirement IS gettmg closer all the time. Finance staff needs to be abreast of the new reportIng requirements and mcorpomte those reqwrements m theIr respective positions. This not only affects the Fmance Department. Cooperation from other City departments IS essentIal to fulfill these new requirements Below IS a brIef explanation of slgmficant requested budget mcreases for the Fmance Department. . 100-4030-1000 Full Time Salaries The mcrease IS due mamly to a reclassification of a Semor Account Clerk to Accountant dunng 2001 (thiS reclassificatIon was not mcluded m the 2001 budget), step mcreases for part of the existing staff and the city-wide 3% budgeted mcrease. (Note: PERA and FICA mcreases are affected by tlus as well) 100-4030-3099 Professional Services The requested mcrease IS primarIly due to an mcrease m fleXible spendmg servIce fees and bankmg fees associated With dIrect depOSIt. DIrect depoSit Will be an additIOnal service offered to the City's employees once the new fmance system has been implemented. 100-4030-3201 Seminar/Conference Fees With the reqUIred implementation ofGASB 34, additional traming for eXlstmg staff is required to ensure the knowledge base of thiS new requIrement 100-4030-3707 Maintenance A2reements With the new lIllplementation of the finance system, software maintenance IS an economical way to receive software upgrades and contmued software support for the new system. In addItIon, untIl the new system IS able to "run on Its own", mamtenance of the eXlstmg system 18 necessary to ensure contmued support and operation In other words, we will need to have mamtenance on two systems untIl the new system IS fully operational on ItS own. The ovemll requested operatmg budget mcrease IS an 11 % over the 2001 budget . There are no Capital Outlay requests for 2002, but because we are in the begmning stages of the lIllplementatIon of the new fmance system, we Will be requestmg at year-end a carry over of 200 1 capital outlay funds to complete the lIllplementatIon. cc: Chantell Kadm . . . , MEMORANDUM TO Mayor and CouncIl FR. CIty AdImnIstrator RE. 2002 requested MIS budget DA August 23, 2001 DiscuSSIOn The followmg IS a bnef descnptIon of some of the functions, dutIes and responsIbIlItIes of the MIS Department MamtainlTroubleshoot Local Area Networks (CIty Hall, Police, and Rec Center) MaintmnlTroubleshoot Computers and Attached Hardware Install and Configure all Software Programs Research and Purchase Software and Hardware MamtainITroubleshoot Phone System Upgrades to all hardware/software mcludmg LAN's Software Trammg Explanation of 2002 budget reauest mcrease The 2002 requested operating budget IS actually about a 37% % ($4,236) decrease over the 2001 budget The pnmary reason for the decrease IS that dunng 2001 the CIty upgraded the LAN server and several computers and the software was charged to the MIS Department SImilar upgrade costs are expected for 2002 However, the upgrade costs are now reflected m the CapItal Outlay budget and not the operatmg budget Rose Holman, MIS DIrector, will be at the meetIng next Tuesday to further explain the MIS budget (see the attached memo to the AdmmIstrator from the MIS DIrector for a summary explanatIon of the upgrade sItuatIon for 2002). /j/,tU ~ Memorandum . To: Nile Knesel, CIty AdmInistrator From: Rose Holman, MIS SpecIalIst Date: 8/6/01 Subject: Capital Outlay Budget I put together the MIS CapItal Outaly Budget WIth the idea that the CIty would upgrade to comply with MIcrosoft's new IIcensmg requirements Here IS what IS happenIng with MICroSOft, as I understand It so far Several weeks ago, MIcrosoft made an announcement that they will gIve customers until February 28, 2002 to upgrade any Microsoft product to the current versIOn and purchase the Software Assurance Package ThIs Package allows for free software upgrades for two years from the date of purchase and has to be renewed every two years However, In order to purchase the renewal every two years, the clIent must have the current version of software. The current versIOn for MIcrosoft Office IS Microsoft Office XP that Just came out The CIty has . licenses for all ItS computers for MIcrosoft Office 2000 The current versIon for Wmdows Operatmg System IS WIndows 2000 The CIty has lIcenses for all of ItS machInes that can run WIndows 2000 The mInImum requirements to run Wmdows 2000 IS a PentIum II. The ongInal plan was to Install WIndows 2000 on all the machmes that could handle It and slowly replace the CIty'S PI machInes WIth new maclunes that had Windows 2000 on them. However, as I understand, WIndows XP WIll soon be released Therefore, the City would need to replace all of ItS PI machines and upgrade both the Office and Wmdows Software on all the workstations and servers The City could purchase the upgrades after January 1,2002 and before the end of February, and then get the InstallatIOns completed throughout the remainder of 2002 If the CIty does not purchase the software upgrade by the end of February 2002, the CIty would have to pay the full versIon pnce for all MIcrosoft software that is purchased after that date Two dIfferent vendors have told me that Microsoft plans to conSIderably Increase the pnces of theIr full versIOn software in order to make the Software Assurance Package more deSIrable to the consumer This will mean that if the CIty does not purchase the upgrades by February 2002, It WIll pay 3 to 4 tImes for any future upgrades . . . . The CIty'S Technology Consultant has advised me that the CIty doesn't really want to get behmd on purchasmg the software upgrades because In the end, the CIty wIll not only have to pay much more to get the current verSIon, but wIll have compatIbIlIty problems WIth other software and hardware I have also mcluded a computer replacement schedule WIth thIS budget so you can see where WhICh computers WIll need to be replaced If you have any questIons, please let me know Thanks MIS CAPITAL OUTLAY w/UPGRADES Computers Printers Other Software Upg Total Comments on Other Administration $8,000 00 $2,10000 $5,250 00 $15,35000 Engineering $6,00000 $4,500 00 $10,50000 Fire $2,00000 $1,20000 $3,750 00 $6,950 00 MIS $3,000 00 $16,00000 $750 00 $19,75000 E-Commercellntranet Phase 1- $13000 Web Site Updates $3000 Parks $2,000 00 $750 00 $2,750 00 Planning $2,000 00 $2,250 00 $4,250 00 Police $16,50000 $1,20000 $11,25000 $28,950 00 Rec Center $2,000 00 $9,000 00 $2,250 00 $13,25000 MOnitoring System for Rec Center Inspections $2,000 00 $2,250 00 $4,250 00 Finance $2,000 00 $3,000 00 $5,000 00 Public Works $2,000 00 $1,50000 $3,500 00 Servers $21,000 00 $21,000 00 Windows Server w/50 CAL's Exchange Server w/50 CAL's $47,50000 $4,500 00 $25,000 00 $58,500 00 Total Capital Outlay $135,500 00 . . . '" . . . . MIS Budget Breakdown Fund General Supplies Amount Comments $1,50000 This IS for patch cables, surge protection, mice, computer cables, etc Software $22,000 00 Arcvlew License (Fire/Admin) $2500 Software for Handhelds (Fire/Inspections) $2000 Software Upgrades to become license compliant $5500 GovDocs Webslte Software $12000 Other Mmor EquIp $5,70000 Paper Tray for Finance Laser $500 Handhelds (Flre/lnspectlons) $2000 Digital Camera - Fire $800 Replacement Equipment In event of failure (monitors, printers etc ) $ 1200 Phone cards $1200 Internet $4,900 00 Webslte $500 MN Internet Connection $2500 City Code on Web $400 Rec Center/Parks Internet Connection $1500 Other Professional Services $5,000 00 Consultant - Imaglneenng Mileage $500 00 Mileage Semmar/Conference Fees $4,500 00 Webslte Training $2000 Network Training $2000 Other Computer Training $500 EqUipment Repair Charges $1,500 00 For repair of any eqUipment that breaks down and can be repaired Maintenance Agreements $15,00000 Copiers $7000 (Admln/Parks/Eng/Plannlng) PC Solutions $2500 (high end printer maintenance agreements) Postage Machine MA $3000 Imaging System $2500 Memberships and Dues $350 00 TechNet SubsCription SubSCriptions $50 00 Technical SubSCriptions Capital Outlay $57,00000 See Capital Outlay NEXT PAGE . . . . Five Year Computer Replacement Inventory Replace Department Last Name First Name Computer type Processor Memory Hard Drive Repl Notes 20021 AdImmstratlOn Erickson Ron IBM 6587-9AT Pentium 166 32 MB RAM 16GB Admmlstratlon Kadm Chantell Gat.eway GP5-200 Pentium 200 32 MB RAM 2GB Admmlstratlon Kriesel Nlle Valley View PentIUm 166 32 MB RAM 15 GB AdmmlstratlOn Rogness Kathy Gateway GP5-200 PentIUm 200 32 MB RAM 2GB Engmeermg Eckles Klayton Gateway GP5-200 Pentium 200 64 MB RAM 2GB Engmeermg Moore Tim Gateway E-4200 Pentium II 300 128 MB RAM 6GB To BN, Replace 03 Engmeerlng Neeck Beth Gateway GP5-200 PentIUm 200 32 MB RAM 2GB Engmeerlng Smith Ryan Gateway E-3200 Pentium III 450 96 MB RAM 8GB ToKE Engmeermg Techmclan Engmeermg Valley View PentIUm 64MB RAM 3GB Fmance Hamson Sharon Gateway E-1400 Celeron 500 64 MB RAM 68GB Fire Glaser Stu Gateway GP5-200 Pentium 200 32 MB RAM 2GB InspectIOns Inspector Consultmg Gateway FMN 466C Celeron 466 64 MB RAM 4GB Parks Thomsen Tim Gateway Pentium 200 32 MB RAM 4GB Plannmg Russell Steve Valley View Pentium 200 64 MB RAM 2GB Pohce Dauffenbach Larry Gateway GP5-200 PentIUm 200 32 MB RAM 2GB Pohce Office Dispatch Gat.eway E-3000 Pentium 233 64 MB RAM 4GB Pohce Office Sergeant.s Gateway E-3000 PentIUm 200 32 MB RAM 4GB Pohce Peterson CI'lllg Gateway GP5-200 Pentium 200 32 MB RAM 2GB Pohce Roettger Dave Gateway Solo 2500 XL Pentium II 366 32 MB RAM 64GB To New positIOn Thursday, August 23, 2001 Page 1 of3 Replace Department Last Name First Name Computer type Processor Memory Hard Drive Repl Notes Police Room Property IBM PentIum I 166 32 MB RAM Police Room 1 Squad Compaq PentIUm 32 MB RAM 15GB Police Room 3 Squad Gateway E-1400 Celeron 500 64 MB RAM 68GB Public Works Nelson Keith Gateway GP5-200 PentIUm 200 64 MB RAM 2GM St CroIX Valley Brady Doug Valley View Pent.lUm 200 64 MB RAM 36GB 20031 AdmmlstratlOn System Imagmg Gateway E-4200 PentIum II 450 128 MB RAM 13 GB Engmeermg Intern Eng Gateway Solo 5150 LS PentIUm II 333 64 MB RAM 64GB Engmeermg Sanders Shawn Gateway E-4200 Pent.lum II 450 128MB RAM 102GB Fire Thompson Lmda Gateway E-4200 PentIum II Plannmg Fitzgerald Sue Gateway Pentium II 300 128 MB RAM 4GB Police Allen Brad Gateway E-3200 PentIUm II 350 64 MB RAM 64GB Police Office Sergeants Gateway E-4200 Pentium II 400 64 MB RAM 8GB Police Pasket Denms Gateway E-3200 Pentium II 350 64 MB RAM 64GB Police Peltier Jenmfer Gateway E-4200 Pentium II 400 64 MB RAM 84GB Police Room 2 Squad Gateway E-4200 Pentium II, 400 64 MB RAM 8GB Police Selm Margaret Gateway E-4200 PentIUm II 400 64 MB RAM 8GB Police ZIZZO John Gateway E-3200 PentIUm II 350 64 MB RAM 64GB I 20041 AdmmlstratlOn Holman Rose Gateway Pentium III, 500 128 MB RAM 20GB Fmance Berwald Kathleen Gateway E-4400 SE Pentium III, 933 128 MB RAM 10GB Fmance Price Momca Gateway E-4200 Pentium III, 500 128 MB RAM 13 6 GB Fmance SWift Mary Gateway E.4400 PentIUm III, 933 128 MB RAM 10GB Thursday, August 23, 2001 Page 2 of 3 . . . . . . Replace Department Last Name First Name Computer type Processor Memory Hard Drive Repl Notes Fire Kallestad Kim Gateway E-3400 PentIUm III, 733 128 MB RAM 20GB Mllllserver Room Computer HP N etServer LH3 PentIUm III, 500 512MB RAM 3 - 18 GB Police Thompson Lmda Gateway E-3400 Pent.lUm III, 733 128 MB RAM 20GB Public Works Chaves Nick Gateway E-3400 PentIUm III, 733' 128 MB RAM 20GB Rec Center Brady Doug Gateway PentIum III, 500 128 MB RAM 20GB 20051 AdmmlstratlOn Moore Sue Gateway E-4600 PentIUm IV, 1 3 G 128 MB RAM 10GB Flleserver2 Room Computer HP NetServer LC 2000 PentIUm III, 1 Ghr 512 MB RAM 4 - 36 GB InspectIOns Buckley John Gateway E-4600 PentIUm IV, 13 G 128 MB RAM 10GB InspectIons Shilts Cmdy Gateway E-4600 PentIUm IV, 1 3 G 128 MB RAM 10GB Plannmg McNamara Sheila Gateway PentIum IV. I 3 G 128 MB RAM 10GB SW-Resource2 Room Computer HP NetServer LC 2000 Pentium III, 1 Ghr 512 MB RAM 4 - 36 GB Thursday, August 23, 2001 Page 3 of3 . . . Memo DATE: August 24,2001 TO: Mayor and City Council Chantell Kadl~ Director of Administration FROM: RE: Plant/City Hall Operations Budget Requests The two areas that Staff expects to see Increases in the Plant/City Hall operating budget are SupplIes and Other Services and Charges Supplies The expenses in hiS area are expected to increase based on the actual amounts spent m 2000 in addition to requests to obtaIn/replace some minor eqwpment Other ServIces & Charges The expenses In thIs area are expected to increase substantially, mostly due to the actual above average mcreases In the cost of Natural Gas YEAR 2002 NEW POSITIONS/RECLASSIFICATIONS/HOUR INCREASES . WAGES & BENEFITS IMPACT DEPARTMENT/Position REQUESTED RECOMMENDED ADMINISTRA TION Clerk Typist - Additional Hours $14,825 POLICE Patrol Officer - New Posltlon* $49,585 BUILDING INSPECTIONS Assistant BUilding Inspector - New Posltlon** $44,277 STREET Contract Reorganization $10,187 LIBRARY Operations Reclassification - Librarian $6,161 Reclassification - Shelver to Clerk $3,680 . Library Associate - Additional Hours $6,801 PARKING Reclassification - Parking Enforcement Officer to CSO $2,797 GRAND TOTAL $138,313 $0 * This position Will be subSidized by COPS In Schoolmg Grant in the amount of $41,667 per year for the next three (3) years ** This position was approved and included In the 2001 Budget. . . . . 2001 OPERATING BUDGET vs 2002 REQUESTED OPERATING BUDGET (Excludes Capital Outlay) 2001 2002 $ Increasel ok Increasel Fund Description Budget Requested (Decrease) (Decrease) Governmental Funds General Fund 7,297,267 8,324,722 1,027,455 14.08% Library Fund 772,841 829,412 56,571 7.32% Park Fund 544,644 568,239 23,595 433% Total 8,614,752 I 9,722,373 I 1,107,621 II 12 86%11 Enterprise Funds Sewer Fund 1,832,166 1,893,695 61,529 336% Storm Sewer Fund 118,018 99,677 (18,341) -1554% Parking Fund 85,303 89,002 3,699 434% Total 2,035,487 2,082,374 I 46,887 II 2.30%1 ~ 1 CITY OF STILLWATER . 2002 CAPITAL OUTLAY DEPARTMENT REQUESTED RECOMMENDED . MIS Computer 3,000 E-Commerce - phase I 13,000 Websrte upgrades 3,000 Software upgrades (City-wide) 750 Software upgrades (Servers) 21,000 Total MIS $ 40,750 Finance Computer 2,000 Software upgrades (City-wIde) 3,000 Total Finance $ 5,000 $ Administration Postage machIne (2001 unspent) 6,000 Postage machine (additional) 10,000 (3) computers 6,000 (2) pnnters 2,100 Software upgrades (City-wide) 4,500 Total AdmInistration $ 28,600 $ Plant/City Hall Floor burnisher 2,000 . ParkIng lot upgrade (drainage) 35,000 Upgrade aIr handler 3,000 RebUild boiler pump 2,200 Computer 2,000 Software upgrade (City-wide) 750 Total Plant/City Hall $ 44,950 $ Po/ice (2) Marked squad cars 62,000 (6) Video cameras 26,000 RadiO 1,300 Body wire receiver recording kIt 2,500 Laser printer 2,200 (8) computers 16.500 Software upgrades (CIty-wide) 11,250 Total Police $ 121,750 $ Fire Computer 2,000 Software upgrades (City-wIde) 3.750 Pnnter 1,200 Attack pumper/rescue vehicle 187,500 . 4X4 response vehicle 30,000 ~ CITY OF STILLWATER \, 2002 CAPITAL OUT LA Y DEPARTMENT REQUESTED RECOMMENDED Fire (continued) . Fireboat conversion 7,000 Office furniture 16,000 Vehicle extncatlon cutting tool 4,000 Fire fighter turn out gear 5,500 Ladder truck 675,000 Total Fire $ 931,950 $ Bui/ding Inspections Computer 2,000 Software updates 2,000 Software upgrades (City-wide) 2,250 4X4 pickup truck 22,000 Total BUlldmg Inspections $ 28,250 $ Civil Defense New siren (Public works facility) 19,500 Siren upgrades 18,000 Total CIvil Defense $ 37,500 $ Public Works/Engineering (3) computers 6,000 Software upgrades (City-WIde) 4,500 . F lie cabinets 2,500 Total Public Works/Englneenng $ 13,000 $ Street Loader 71,000 Dump truck with plow and sander 110,000 AIr compressor 15,000 Portable truck sprayer 8,000 Pedestrian ramps 45,000 Computer 2,000 Software upgrades (City-wide) 1,500 Total Street $ 252,500 $ Shop Metal band saw 4,000 Total Shop $ 4,000 $ Planning Computer 2,000 Software upgrades (City-WIde) 2,250 Total Plannrng $ 4,250 $ TOTAL GENERAL FUND $ 1,475,000 $ . CITY OF STILLWATER 2002 CAPITAL OUTLAY . DEPARTMENT St Croix Valley Recreation Center Computer Momtonng system Software upgrades (City-wIde) Bleacher updates Lexan for advertising REQUESTED RECOMMENDED 2,000 9,000 2,250 17,000 6,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 36,250 $ Library Operations Telephone system upgrade 2,500 (5) computer upgrades 7,500 (2) printers 2,200 Bookdrop Improvements 4,000 Shelvmg 29,500 Computer workstations 10,000 Young adult area lounge furnIture 2,000 Llghtmg Improvements 5,000 (2) secunty cameras 4,800 Total Library-Operations $ 67,500 $ . EJan1 TuckpOlntlng/roof repair 8,000 HV AC eqUIpment 15,000 EXIt doors 5,000 Carpeting 5,000 Landscaping 10,000 Intenor sIgn age 4,000 Outdoor program space 12,000 Total LIbrary-Plant $ 59,000 $ TOTAL LIBRARY FUND $ 126,500 $ Parks Lowell park Improvements (2001 unspent) 180,000 Lowell park Improvements (addItional) 200,000 Lawn tractor 29,000 Resurface and color coat tenms courts 23,000 - Lily Lake, Staples and CrolWood tenms courts (3) sets of bleachers 7,800 - lily Lake and Crolxwood ballfields 1/2 ton pIckup truck 21,000 Computer 2,000 . Software upgrades (City-wIde) 750 TOTAL PARKS FUND $ 463,550 $ CITY OF STILLWATER 2002 CAPITAL OUTLAY DEPARTMENT Sewer Updated alarm systems (all hft stations) Lift station upgrades REQUESTED RECOMMENDED . 250,000 50,000 TOTAL SEWER FUND $ 300,000 $ Parking Hand held computer Software 1,800 1,800 TOTAL PARKING FUND $ 3,600 $ TOTAL 2001 CAPITAL OUTLAY $ 2,404,900 $ FINANCING: Bonded Capital Outlay (2002 Bond Issue): GO Capital Outlay Bonds' General Fund 1,469,000 St CroiX Valley Recreation Center 36,250 library Fund 126,500 . Parks Fund 283,550 Total GO Capital Outlay 2001 Bonds $ 1,915,300 $ Bonded Capital Outlay (2001 Bond Issue): General Fund 6,000 Parks Fund 180,000 Total GO Capital Outlay 2000 Bonds $ 186,000 $ Total Bonded Capital Outlay $ 2,101,300 $ Non-Bonded Capital Outlay: Sewer Fund $ 300,000 Parkmg Fund 3,600 Total Non-Bonded Capital Outlay $ 303,600 $ TOTAL BONDED & NON-BONDED CAPITAL OUTLAY: $ 2,404,900 $ .