HomeMy WebLinkAbout2001-06-19 CC Packet
APECIAL MEETING
~GULARMEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 01-13
Council Chambers, 216 North Fourth Street
June 19, 2001
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OrnER BUSINESS
1. LumbeIJack Days DIscussIOn
2 PresentatIon of the ComprehensIve Annual Fmanclal Report
3. Boat mooring on city property at Kolliner Park
4. Discussion of Public Works Facility
7:00 P.M. AGENDA
CALL TO ORDER
ROLLCALL
APPROVAL OF MINUTES - Approval of June 5, 2001 regular mmutes
1 PresentatIon of CertIficate of ApprecIatIon - Delbert Kruse
2 PresentatIon of plaque to Elks for D ARE donatIon ~
3 PresentatIon of CItIzen CommendatIOn to Amy Zylla
4 St. Croix National Scenic Riverway Information to Public a wel ark
OPEN FORUM
The Open Forum IS a portIOn of the CouncIl meetmg to addre ouncIl on subjects whIch are not a part of the meetmg
. agenda The CouncIl may take actIon or replY~ aofth tatement or may gIve drrectIon to staff regardIng
mvestIgatIon ofthe concerns expressed
STAFF REPORTS ~
1 PolIce ChIef 3 CIty Cler 5 CommunIty Dev Dlfector 7 CIty Attorney
2 FIre ChIef 4 D~ 6 CIty Engmeer/PWD 8 CIty Admmlstrator
CONSENT AGENDA. ~
1 Resolution 2001-120, ent of BIlls
2 Approval of mstal tIon b - St CrOIx Valley Umted Way - September 10 through November 2, 2001
3 Approval of ap 0 ermlt to sell- Church of St Mlchael- September 29, 2001
5 Resolution -1, Ap val of Change Order No 1 for County Road 15 Watermam
6. Approval 0 atio of banner - St. Croix Valley Community Worship - July 6-July 22,2001
7 Resolu r4pprovalof Premises Permit Application for Gambling - John's Bar - Fraternal Order
of es
8. Reso 123, Resolution relating to financing of certain proposed projects to be undertaken by
the city tillwater; Establishing compliance with reimbursement bond regulations under the internal
revenue co e
PUBLIC HEARINGS
UNFINISHED BUSINESS
1 Banner for Department 56
.W BUSINESS
1 2001 Street Improvements FeaSIbIlIty Report & CallIng for Hearmg (ResolutIon)
2 POSSIble appomtment to Board of Water COmmISSIons and Hentage PreservatIon COmmISSIon (ResolutIon)
3 Approval ofFrre Contracts for May and Stillwater TownshIp and CIty of Grant (ResolutIon)
4 Proposed 2002 budget calendar
5 Approval of proposed agreement for obtaining trees from Amundson property (Resolution)
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (contInued)
COMMUNICATIONSIREOUESTS
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COUNCIL REQUEST ITEMS
STAFF REPORTS (contInued)
ADJOURNMENT - Possible adjournment to Executive Session to discuss condemnation case
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All Items lIsted under the consent agenda are conSIdered to be routIne by the CIty CouncIl and wIll be enacted by one
motIon There wIll be no separate dISCUSSIOn on these Items unless a CouncIl Member or CltIZ~S, m whIch
event, the Items Wlll be removed from the consent agenda and consIdered separately , l
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'ECIAL MEETING
REGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 01-13
Council Chambers, 216 North Fourth Street
June 19, 2001
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
I LumbeIJack Days DISCUSSion
2 Presentation of the Comprehensive Annual Fmanclal Report
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of June 5, 2001 regular mmutes
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
I PresentatIon of plaque to Elks for D ARE donatIon
2 Presentation of CItIzen Commendation to Amy Zylla
3 Presentation of plaque to Delbert Kruse
4 Presentation of plaque to Russell Kunde
.TAFF REPORTS
Pohce ChIef
2 Frre Chief
3
4
7 City Attorney
8 City Adnumstrator
OPEN FORUM
The Open Forum IS a portIon of the Councd meetmg to address Co
The Councd may take actIon or reply at the tIme of the statement
concerns expressed
CONSENT AGENDA *
I Resolution 2001-120, DrrectIng Payme
2 Approval of InstallatIon of banner St
3 Approval of apphcatIon for penm
4 Resolution 2001-121, Approval 0
Umted Way - September 10 through November 2, 200 I
ch ofSt Mlchael- September 29,2001
der No I for County Road 15 Watermam
PUBLIC HEARINGS
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UNFINISHED BUSINESS
I Banner for Department 56
2 Boat moormg on City property at Kollmer Park
NEW BUSINESS
I 2001 Street Improvements Feaslblhty Report & Callmg for Heanng (ResolutIon)
2 POSSible appomtment to Board of Water COmmlSSIOns and Hentage PreservatIon Commission (ResolutIon)
3 Approval ofFrre Contracts for May and StIllwater TownshIp and City of Grant (ResolutIon)
4 Proposed 2002 budget calendar
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (contInued)
COMMUNlCATIONS/REOUESTS
COUNCIL RE UEST ITEMS
TAFF REPORTS (contInued)
ADJOURNMENT
* All Items hsted under the consent agenda are considered to be routIne by the City Councd and w1l1 be enacted by one motIon
There Will be no separate diSCUSSion on these Items unless a Councd Member or cItIzen so requests, 10 whIch event, the Items wdl
be removed from the consent agenda and conSidered separately
. MEMO
TO: Mayor and City Council
FROM: DIane Ward
CIty Clerk
SUBJECT: Lumberjack Days Discussion
InformatIon on the layout and other Items for the Lumber Jack Days dIScussion will be
delIvered to you Monday evening
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Met110randtnn
To: Mayor Kimble and City Council Members
CC: Nile Kriesel
From: Larry Dauffenbach, Police chief
Dale: 06/18/01
Re: Lumberjack Days 2001 Celebration
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At the council meeting on 6-5-01 the Council voted to have Lumberjack Days in
north Lowell Park. I was instructed to work out my concerns regarding a beer
garden area, underage consumption and over service with Mr. Eckberg.
I am happy to report that an agreement has been reached that addresses all my
concerns. I believe the agreement will make Lumberjack Days a successful, safe
event for our community See the attached map ''footprint'' of the area
Changes in this year agreement are as follows
1. The area. The area described in the contract is the one suggested by Councilman
Milbrandt. This area is no bigger that last years beer garden.
2. There will be a significant increase in the number of private security. They will
be professional security not volunteer
3. There will be a compliance program. This is a complete management policy
regarding all aspects of alcohol compliance The association must train all
alcohol servers and persons checking I D by a professional recognized in the
area of alcohol service
4. Compliance checks A compliance check may be performed on the celebration
to insure that underage persons are denied access to alcohol
5 Insurance coverage is increased to a minimum of$I,OOO.OOO 00
Enclosed is a draft copy of the contract for your review.
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LUMBERJACK DAYS AGREEMENT
This Agreement between the City of Stlllwater, Washington County, Minnesota (ttCitr'),
in conjunction Witb the Lwnberjack Days Celebration of 2001, part of a community wide
celebranon of the City (the "Celebration"), the LumbeIjack Days Festlval AssoCIation, Ine, a
Minnesota non-profit corporation ("Association"), thal11as been granted authority to dispense
intoxicating liquor pursuant to Minn. Stat. ~340A 404, subd 10 ("Liquor")
1. CelebratIon The City has encouraged a commumty wide celebration in order to
foster and promote tourism within the City of Stlllwater and encourage commerce within the
City that will ultimately mcrease property values and the quality of hfe within the City, thereby
promoting the welfare of the Clty The date of the Celebranon will be J\~y 26, 2001 through
July 29, 2001.
2. The ASSOCl8.t1on. Lumberjack Days Festival Associanon, Inc. has been granted
authority to dispense intoxicating Liquor at the Celebration and has contracted with the
Associallon for the a.dm1nistration of the Beer Garden where the Liquor WIll be chspensecL It is
the purpose of this Agreement to set forth the terms and condItions that will control the
dispensing of Liquor at the Celebranon
3. The Area. The prelnlSe where chspe11Smg wIll be permItted IS the area bordered
by the Minnesota. Commercial Rmlroad Track on the west, approxImately 100 feet south of the
south edge of Mulberry Street on the north; the St Croix River on the east; and the north edge of
East Myrtle Street on the south (tbe "Area")
4 FencmlI. The Area must be securely fenced. The City will proVIde the fencing
matenal and personnel needed to install the fencing. The Association must use their best efforts
to see that the fence remains mtact.
S Crowd Manal!ement.
(a) The Association will provide, at no cost to the City, privately paid professionaJ
uniformed security officers equipped With radios. All security officers will be'
SUltably identIfiable. The number ftlld deployment of the Security force must bE:
approved in wnting by the Stillwater Police ChIef by July 1.2001.
(b) For the purpose of this plan, all EntrylExit gates to the park must be controlled b)'
security personnel whIle alcohol is oeing served. At each of these entry/exi1.
points, a paid professional security guard must be in place to insure that no beer or
Liquor enter or leave the park area.
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(c) Signage will be prominently dIsplayed at each entry/exit point to notify guest!.
that no Liquorlbeer will be allowed in or out of the area.
(d) Private paid security officers will roam the Area checking to make sure that each
beer drinker is wearing a Lumberjack Days 2001 beer drinking bracelet Signs.
LOCATlON.651 439 9464
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will be chsplayed throughout the area notIfymg guests that they must be wearing a .
beer dnnking bracelet to be drmking a beer.
6 LIquor Control'
(a) Identification Bracelets The Association will provide at no charge liquor
identlfication bracelets at a mimmum of four (4) different locations in the area.
The Association will pemut no one to consume LIquor unless they are wearing an
IdentificatIon bracelet. The Assoclatlon will be responslble for the Issuance of
bracelets and that the bracelets are given only to those who are legally entitled to
consume Liquor.
(b) No Other Alcohol or Coolers No Liquor IS allowed ill the Area except that
Liquor which is sold by the Association. The Association is responsible to see
that no other Liquor IS brot.lght into the Area. The ASSOCIation must not allow
bottles, contamers or coolers to be brought into the Area.
Compllance Program Prior to the opening date of Lumberjack Days 2001, the
AssociatIon must develop a complete management policy or program regarding
all aspects of alcohol compliance, includmg the problem of the under-aged
consumer, sales after hours, sales off the prenuses in open containers, over-
servmg and the recognition of false identJ.fication The City Police Chief must
approve the policy before implementation. The ABsocianon must train all alcohol
servers with regard to the policy, mcluding instruct10D by a professional
recognized in the area of alcohol awareness before the opening date of the
Celebration.
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(d) Complzance Inspect~on. The Association acknowledges that as a liquor license
holder for the Celebration, it is subject to Stillwater City Code 943-8, which
authorizes that ail premises from which intoxicating Liquor is offered at on-sale,
are subject to inspection for alcohol compliance by any police officer, health
officer, or oilier designated officer or employee of the City during all hours the
Area is open for the serving of alcohol.
7. Insurance. The Association must provide to the City satisfactory proof that it has
obtained liability insurance that names the Association and the City as an additional insured, as
loss payees, in an amount of at least 51,000,000.00 combined single limit, for loss sustained by
either acts or occurrences that arise from or grow out of the Celebration, and Liquor Liab:Ility
coverage as described m Minn Stat. ~340A 409, evidenced at a minimum, the coverage
described in Minn. Stat ~340A.409, sOOd 1.
8. Siena. The Association will post SlgDS, the number and content of which must be
approved by the City Pohce Chief describmg the regulations prohtbtting Uquor outslde of the
Area, as well as the prolubluoD against participants bringing thelr own Liquor into the Area and
the requirement for identification bracelets must be worn to consume alcohol.
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LOCATION:651 439 9464
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9. N01se Control. The Association is responsible to control the nOIse emanating
from the Area at a level that will not mterfere with the peace and repose of the residentlal area on
the bluffs on the north, west and south edges of the downtown
10. Hours of Ooerauon. No Liquor may be dispensed after the hour of 11 00 pm. on
each day 001:1112'00 pm (noon) the next day. No bands or other mUSIC will be played after
11 00 p.m. No Liquor may be chspensed after 11 00 P m and no food may be served by vendors
after 11'30 p.m
11. Police Power The CIty reserves the nght to order a shut down of the Area in the
event the Chief ofPohce determmes) in his sole discretlOn, that the pubhc safety is threatened or
any conchtion oftlns Agreement is violated In that event, the AssociatIon will cease dispensing
Liquor and must assist the police in the clearmg of the Area
12. Exclusive Use of Lowell Park. In return for the exclusive use of Lowell Park and
the right to sublease spaces within the parkes), the ASsOciation hereby agrees to the following
stipulations
(a) The AssociatIon will pay a damage deposit of $250 and a users fee of $500 to be
paid at the signmg of this Agreement. The damage deposIt of $250 to be
refunded, in whole OT in part, dependlOg on the amount of damage, If any, as
determined by the CIty of Stillwater Parks Director
(b) The Association shall furnIsh dl.unpsters or roll-offboxes in sufficient quantity to
contain the accumulation of trash generated by the Celebration and shall see that
all trash is plckup up daily and deposited m dumpsters, including the emptying of
park trash receptacles
(c) The AssoClatlOn shall funnsh at least four (4) portable restrooms to augment the
existmg facihties
NOTE In the case of Lowell Park, the existing restroom facility shall be
closed and the City shall furnish at least four (4) restrooms.
(d) The AssociatIon shall confer with the Stlllwater Pollce Chief as to the advisability
of closing the Levee Road (Lowell Park) and shall lure any security personnel the
Stillwater Police ChIef requires.
13. Hold Harmless and Indemnify. The Association agrees to hold the City harmless
and to indemnify and defend the City with regard to any claims causes of action or demands that
might be brought agamst the City arising out of the activitles in the Area including the
dispensing of Liquor pursuant to this Agreement
LOCATION:651 439 9464
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IN WITNESS WHEREOF. the parties have set their hands this _ day of
, 2001
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LUMBERJACK DAYS FESTIVAL
ASSOCIATION, INC.
By
Its
Subscribed and sworn to before me this
day of , 2001.
Notary Public
CITY OF STILLWATER
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Jay L. Kimble, Its Mayor
Attest:
Diane F. Ward, Its Clerk
Subscribed and sworn to before me this
day of .2001.
Notary Public
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APPROVING 2001 LUMBERJACK DAYS AGREEMENT
BE IT RESOLVED by the CIty CouncIl of StIllwater, Mmnesota, that the agreement
between CIty of StIllwater and Lumberjack Days FestIval AssocIatIOn for the
management of the 2001 LumberJack Days CelebratIOn, as on file wIth the CIty Clerk, is
hereby approved, and the Mayor and Clerk are authonzed to SIgn saId Agreement
Adopted by CouncIl tins 17th day of June, 2001
Jay L Kimble, Mayor
ATTEST
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DIane F Ward, CIty Clerk
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MEMORANDUM
TO.
Mayor and Council
FR
City Administrator
RE.
2000 ComprehensIve Annual
Fmancial Report
DA-
June 15,2001
Accompanying this memo is the 2000 (AudIted) ComprehensIve Annual Financial Report Tom
Koop, Larson Allen WeIshar, will be at the 4 30 P.M meeting to explain the report In the
meantIme, If you have any questions feel free to call me.
For your information, Sharon HarrIson, ASSIstant Finance DIrector, and the staff of the Finance
Department dId a tremendous Job In prepanng the report. The City is fortunate to have these
employees and they are to be commended for their great work
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CITY OF STillWATER, MINNESOTA
REPORT PREPARED BY
SHARON HARRISON, ASSISTANT FINANCE DIRECTOR
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THE FINANCE DEPARTMENT
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COMPREHENSIVE
ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED
DECEMBER 31, 2000
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MEMBER OF GOVERNMENT FINANCE OFFICERS ASSOCIATION
OF THE UNITED STATES AND CANADA
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CITY OF STILLWATER, MINNESOTA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
For Fiscal Year Ended December 31,2000
Table of Contents
Paae
INTRODUCTORY SECTION
Letter from City Administrator
GFOA Certificate of Achievement
Organizational Chart
List of Pnnclpal Officers
1
9
10
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FINANCIAL SECTION
Independent Auditor's Report on the General Purpose
Financial Statements and the Supplementary Information
15
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General PurDOse Financial Statements
Combined balance sheet - all fund types, account groups,
and component Unit
Combined statement of revenues, expenditures and changes
In fund balance - all governmental fund types
Combined statement of revenues, expenditures and changes
In fund balance - budget and actual - general and budgeted
special revenue funds
Combined statement of revenues, expenses and changes In
retained earnings - all propnetary fund types and
component Unit
Combined statement of cash flows - all propnetary
fund types and component Unit
Notes to financial statements
18
22
24
26
27
28
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Combinina and Individual Fund Statements and Account GrouDs
General fund
Balance sheet
Statement of revenues, expenditures and changes In
fund balance - budget and actual
SDecial Revenue funds
Combining balance sheet
Combining statement of revenues, expenditures and
changes In fund balance
Statement of revenues, expenditures and changes In
fund balance - budget and actual
Special Events. .
St CroIx Valley Recreation Center
DARE
Library
Park
Dutch Elm Control
Washington County Recycling Grant
57
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64
68
71
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73
74
75
76
77
(continued)
CITY OF STILLWATER, MINNESOTA
.
COMPREHENSIVE ANNUAL FINANCIAL REPORT
For Fiscal Year Ended December 31,2000
Table of Contents
Debt Service funds
CombinIng balance sheet
CombinIng statement of revenues, expenditures and
changes In fund balance
Paae
80
86
92
96
100
102
104
106
107
108 .
109
110
111
112
113
114
115
116
118
119
120
CaDital Proiects funds
Combining balance sheet
Combining statement of revenues, expenditures and
changes In fund balance
EnterDrise funds
Combining balance sheet
CombinIng statement of revenues, expenses and
changes In retained earnings
Combining statement of cash flows
SanItary Sewer Fund - Balance sheet
Sanitary Sewer Fund - Statement of revenues, expenses
and changes In retained earnings
Sanitary Sewer Fund - Statement of cash flows
Storm Sewer Fund - Balance sheet
Storm Sewer Fund - Statement of revenues,
expenses and changes In retained earnings
Storm Sewer Fund - Statement of cash flows
Solid Waste Fund - Statement of revenues,
expenses and changes In retained earnings
Solid Waste Fund - Statement of cash flows .
Parking Fund - Balance sheet
Parking Fund - Statement of revenues, expenses
and changes In retained earnIngs
Parking Fund - Statement of cash flows
Account GrouDS
Schedule of general fixed assets
Schedule of changes In general fIXed assets by function
Schedule of general long-term debt
SUPPLEMENTAL SCHEDULES
Schedule of speCial revenue fund - Library Endowments fund
Balance Sheets
Schedule of special revenue fund - Library Endowments fund
Statement of revenues, expenditures, and
changes In fund balance
Schedule of Construction and acquisition costs
122
124
126
(continued)
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CITY OF STILLWATER, MINNESOTA
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COMPREHENSIVE ANNUAL FINANCIAL REPORT
For Fiscal Year Ended December 31,2000
Table of Contents
Schedule of sources and uses of public funds -
Development District #1, Tax Increment District #1
Schedule of sources and uses of public funds -
Development District #1, Tax Increment District #3
Schedule of sources and uses of public funds -
Development District #1, Tax Increment District #4
Schedule of sources and uses of public funds -
Development District #1, Tax Increment District #6
Schedule of sources and uses of public funds -
Development DistriCt #1, Tax Increment District #7
136
137
138
139
140
STATISTICAL SECTION
General government expenditures by function -
last ten fiscal years
General government revenues by source -
last ten fiscal years
Property tax leVies and collections -
last ten fiscal years
Assessed and estimated actual value of property -
last ten fIscal years
Property tax rates, dIrect and overlapping governments -
last ten fiscal years
Schedule of principal taxpayers
Special assessment billings and collections -
last ten fiscal years
Ratio of net general obligation debt to assessed
value and net general obligation debt per capIta
Computation of legal debt margin
Computation of direct and overlapping bonded debt
Schedule of Insurance In force and officials' bonds
RatiO of annual debt service expenditures of general
obligation bonded debt to general government expenditures
Property value, construction and bank depoSits -
last ten fiscal years
Demographic Statistics
Miscellaneous statistiCS
142
144
146
148
150
152
153
154
156
157
158
159
160
161
162
III
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INTRODUCTORY
SECTION
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THE """LACE OF .,""~
Apnl 28, 200 I
Honorable Mayor and City Council
City of Stillwater, Minnesota 55082
Councllmembers:
The Comprehensive Annual FinancIal Report of the City of Stillwater for the fiscal year
ended December 31, 2000, is hereby submitted. The Finance Department issues an annual
report on the City's imancial position and activity and has that report audited by an
independent firm of Certified Public Accountants.
This ComprehensIve Annual Financial Report was prepared by the Finance Department and
responsibility for both the accuracy of the data, and the completeness and fairness of the
presentation, including all disclosures, rests with the CIty. To the best of our knowledge and
belief, the enclosed data is accurate m all material respects and is reported in a manner
designed to present farrly the financial position and results of operations of the various funds,
account groups and component unit for the City. All disclosures necessary to enable the
reader to gain a clear understanding of the City's fmancial activities have been included.
The organization, form and the contents of this Comprehensive Annual Financial Report and
the accompanying financial statements and statistical tables were prepared in accordance
With the standards established by the Governmental Accounting Standards Board (GASB),
the Governmental Finance Officers Association (GFOA), the American Institute of Certified
Public Accounts (AICP A) and the City of Stillwater Charter.
The Comprehensive Annual Financial Report is presented in four sections: Introductory,
Financial, Supplemental and Statistical. The Introductory section mcludes this transmittal
letter, the City's organizational chart and a list of City Officials. The Financial Section
includes a report by the independent accounting firm of Larson, Allen Weishair & Co., LLP,
the general purpose financial statements, notes to the fmancial statements, the combining and
individual fund and account group fmancial statements and the schedules With comparative
budgetary mformation. The Supplemental section includes additional schedules that provide
CITY HAll 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE 612-439-6121
more detaIl, and schedules required by the State of Minnesota for tax increment districts. The
StatistIcal SectIon mcludes selected fmancial and demographic mformatIon, generally
presented on a multi-year basis.
Financial Reporting Entity
The funds related to the CIty of StIllwater mcluded in our Comprehensive Annual Fmancial
Report are those consIdered to be wlthm the financIal accountabIlity of the City COunCIl.
The cnteria used in detennimng the reportmg entIty is consIstent with those establIshed by
the Governmental Accounting Standards Board. Based on these cnteria, the Board of Water
Commission is included as a component unIt and their financial informatIon IS presented in
a separate column in the combmed financIal statements in order to emphasIZe that they are
legally separate from the CIty of StIllwater and to show theIr financial position, results of
operation and cash flows.
The City provides its resIdents and businesses a full range of municipal services. These
services include police and fire protectIOn, sanitation services, the constructIon and
maintenance of streets and mfrastructure, recreational and cultural activities, and general
adtmmstration for the City.
Economic Condition and Outlook
StIllwater is located m central Washmgton County on the St. CroIX RIver, approxnnately 20
miles east of the Minneapolis/Saint Paul metropolitan area. Stillwater encompasses an area
of approximately 7.06 square miles (4,576 acres). According to the 1990 Federal Census
Bureau, the CIty'S population was 13,882. The 2000 Federal Census established a new
population estimate of 15,143.
Although the City's tax base is primarily residentIal, the economy IS influenced by a large
number of public employers. Stillwater is the Washington County Seat and the headquarters
for Independent School DIstrict #834, while the adjacent cities of Bayport and Oak Park
Heights are the homes of two major state correctional facilities. The Stillwater area is also
influenced by the Andersen Window Corp., located in Bayport, which employs
approximately 3,700 people.
Major Initiatives
During 2000, the City continued to work WIth developers to carry out Phase I and the
begmning of Phase II of plans related to the Orderly Annexation agreement between the City
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of Stillwater and Stillwater Township, within the gUIdelines establIshed in the CIty'S
ComprehensIve Plan. The ComprehensIve Plan calls for growth of the City to the north, west
and south dunng the period 1996 to 2020. The growth will include annexation of
approxImately 1,800 acres of land, 1,200 new housing umts and 60 acres of land that is
located along Trunk Highway 36, that is planned for light mdustrial development. Five
hundred lakeshore, traditIonal and cottage townhouse units should be constructed over the
next three to four years m the Phase I area. The market value of the umts wIll range from
$250,000 to $500,000.
2000 saw the thIrd year of operation for the new St. Croix Valley Recreation Center. A
second Ice nnk: addition to the Recreation Center was completed and in operatIon in October
2000 The Center now includes two sheets of Ice and multi-use dome field house. The City
also operates a thIrd Ice arena at the Lily Lake sports facilities complex.
Dunng 2000, several new businesses, including a major restaurant and an express motel were
constructed m the Market Place, a major retaIl center. The City contInues to work with a
hotel development group to convert the histonc Minnesota Territorial Pnson, located on the
north edge of the downtown area, into a 170 room hotel With 125 seat restaurant and
conference center holding up to 600 people. The developers will develop the exterior of the
buIlding m keeping WIth mstoncal preservation gUidelines. If financing for the development
is secured, the project wIll be another step toward the continued redevelopment and
preservation of the hIStOriC downtown busmess distnct.
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FINANCIAL INFORMATION
Internal Controls. Management of the CIty is responsible for establishing and maintaInIng
mtemal control designed to ensure that the assets of the CIty are protected from loss, theft
or misuse and to ensure that adequate accounting data are compiled to allow for the
preparatIon of financial statements in conformIty with generally accepted accountmg
pnnciples. The mtemal control IS designed to proVide reasonable, but not absolute, assurance
that these objectives are met. The concept of reasonable assurance recognizes that: (1) the
cost of a control should not exceed the benefits; and (2) the valuation of costs and benefits
requires estImates and Judgments by management.
Budgeting Controls. In addition, the City mamtains budgetary controls. The level of
budgetary control (that is, the level at which expenditures cannot legally exceed the
appropnated amount) IS established at the department level. ActivIties of the general fund
and special revenue funds are included in the annual appropriated budget except for the
following special revenue funds: LIbrary Donations, Police Forfeitures, Friends of Police
Department, Friends of Fire Department, Park DedicatIon, and Library Endowments.
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3
The actIvItIes of the LIbrary Donations, Police Forfeitures, Friends of Police, Fnends of Fire, .
and LIbrary Endowments are financed through donations from various sources. Only after
funds are received may expendItures be made from these funds and any expendItures for
these funds must first be approved by the City Council.
The Park Demcation fund had no planned expenditures for 2000 and therefore no budget was
adopted. The CIty CouncIl must approve any and all expenditures for these funds because
there was no budget adopted.
As demonstrated by the statements and schedules Included in the FinanCIal Section of this
report, the CIty contInues to meet Its responsibilIty for sound fInancial management.
GENERAL GOVERNMENT FUNCTIONS
The following schedule presents a summary of General Fund, SpecIal Revenue Funds and
Debt Service Funds revenues for the fiscal year ended December 31, 2000 and the amount
and percentage of Increases and decreases In relation to prior year revenues:
Increase Percent of
2000 Percent of 1999 (Decrease) Increase
Revenues Amount Total Amount from 1999 (Decrease) .
Taxes $ 4,295,344 37.73% $ 4,275,313 $ 20,031 047%
LIcenses & PermIts 576,281 506% 385,293 190,988 49 57%
FInes & ForfeIts 130,007 115% 186,981 (56,974) (30.47%)
Charges for servIce 1,578,521 13 86% 1,625,841 (47,320) (2.91%)
Intergovernmental Revenue 2,618,431 23 00% 3,200,387 (581,956) (18.18%)
SpecIal Assessments 1,219,235 10.71% 921,618 297,617 32.29%
Interest 622,117 546% 440,135 181,982 41.35%
DonatIons 144,564 1.27% 236,371 (124,807) (4633%)
MIscellaneous 200.687 1.76% 317.040 016.353) (3670%)
$11.385 187 100.00% $11.621. 979 $ (236.792)
The single largest decrease in revenue IS the $581,956 decrease In intergovernmental revenue
due to a $675,000 state grant received for the Levee Wall renovation project in 1999. The
$190,988 increase in licenses and permits is primanly due to an increase in building permits
issued for 2000. The $297,617 Increase in special assessments is primarily due to tax forfeit
settlement receipts and collections of newly certified special assessments for payable year
2000. The decrease of $124,807 for donatIons is related to the donations received for
fInancing the construction of the St Croix Valley Recreation Center.
The follOWIng schedule presents a summary of General Fund, Special Revenue Funds and
Debt Service Funds expendItures for the fiscal year ended December 31, 2000 and the
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amount and percentage of increases and decreases In relation to pnor year amounts.
Increase Percent of
2000 Percent of 1999 (Decrease) Increase
ExpendItures Amount Total Amount from 1999 (pecrease )
Current
General Government $ 1,415,303 10.35% $ 1,406,950 $ 8,353 059%
PublIc Safety 2,951,855 21 59% 2,753,729 198,126 719%
PublIc Works 1,406,513 10 29% 1,185,246 221,267 18.67%
Culture & RecreatIon 2,091,886 1530% 1,842,743 249,143 13.52%
Other 330,009 241% 920,870 (590,861) (64 16%)
CapItal Outlay 1,406,820 10 29% 905,971 500,849 55 28%
Debt Service
Pnnclpal 2,535,000 18 54% 3,100,000 (565,000) (18.23%)
Interest 1,402,333 1026% 1,420,071 (17,738) (1 26%)
ServIce Charges 134.428 97% 11.345 123.083 1,084.91%
Total $13.674.147 100.00% $]3.546.925 $ 127.222
The decrease in pnncIpal payments of $565,000 IS pnmanly related to retirement of old debt
dunng 1999. The $590,861 decrease in other expendItures is due to the 1999 Levee Wall
renovation project. The $249,143 increase In expendItures for culture and recreation is due
pnmanly to the opemng of the second sheet of ice at the St. Croix Valley Recreation Center.
The increase of $500,849 In capItal outlay IS due primarily to land purchases for the parks
department. The $123,083 increase In service charges related to debt service are due to Issuance
of new debt dunng 2000.
The $198,126 increase In public safety is due primanly to retirement of staff In the police, fire
and inspecnons departments in 2000. The $221 ;267 Increase In public works IS due to an overall
increase In maIntenance projects performed by the street department in 2000.
General Fund Balance
The fund balance of the General Fund increased by $86,159. The $2,399,434 fund balance
designated for workIng capItal will be used to proVIde fInancing for General Fund operations
until tax and intergovernmental revenues are received In July 2001.
Enterprise Operations
The City's enterprise funds consist of sanItary sewer, storm sewer, solid waste, and parktng.
The sanitary sewer fund was estabhshed to account for the operation of the CIty'S sanitary sewer
utihty system. Expenses are solely supported by service fees charged to users and has been
5
successfully operattng wIthout a rate increase since 1990.
.
The storm sewer fund was established to account for the operation of the CIty'S storm water
utihty system. Expenses are solely supported by servIce fees charged to property owners.
The solid waste fund was estabhshed to account for garbage and recycling servIces provIded to
residents within the CIty'S limits. Beginmng With 2000, the City has contracted WIth the garbage
hauler to provide billmg and revenue collectton servIces. TIns has resulted in lower fees for the
City's reSIdents and thus has elinnnated the need for thIS enterprise fund. ThIS fund was closed
at December 31, 2000.
The parkmg fund was establIshed to account for the City's pay-parktng program. The Parking
Conmnsslon adVIsed the CIty CouncIl to unplement an attended pay-parking lot program in the
downtown. During 1998, the CIty CouncIl authonzed this pay-parking plan for several lots on
a tnal baSIS. ThIS pay-parkmg plan was implemented With parking services provided
contractually. The CIty expects to conttnue thIS program with possible expanSIon to include
additional lots in the downtown.
Debt Admimstration
At December 31, 2000, the City had a number of debt issues outstandmg. These issues included .
$6,095,000 of general obligation Improvement bonds, $9,190,000 of general government general
obhgation bonds, $10,090,000 of general obligation tax increment bonds, and $6,190,000 of
general obligation revenue bonds. The City has maintained its A2 rating from Moody's
Investors Service. Under current state statutes, the City's general obligation bonded debt
Issuances are subject to a legal hmitation based on two percent of total estimated market value
of real and personal property. As of December 31, 2000, the City's net general obligation
bonded debt of $9,190,000 was below the legal lImit of $16,277,572 and net debt per capIta
equaled $495.00.
Cash Management
The City of Sttllwater uttlizes the "pooled cash" concept of investing which means that all funds
WIth cash balances participate m an mvestment pool. This pemnts some funds to be overdrawn
and other funds to show cash balances while the City overall has a positive cash balance.
Interest is earned and charged between funds for advances to/from funds. This pooled cash
concept provides for investing greater amounts of money at more favorable rates. The City
typically invests ItS funds in the following mvestment mstruments: certificates of deposit,
bankers acceptance, commercIal paper, U.S. government obligations and repurchase agreements.
6
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These investment instruments are all legally allowed under state statutes and the city maintains
sufficIent collateral as reqUIred by law. Interest earnings are then allocated to the particIpating
funds During 2000, the CIty of StIllwater (including the component unit), earned $1,244,471
in mterest revenue on investments.
RIsk Management
Insurance coverage IS currently purchased for workers compensation, property and general
liabIlity through the League of MInnesota CIties Insurance Trust. In addItion to this coverage,
the CIty purchases flood insurance for apphcable property. The CIty mamtams liabIhty
insurance at the hmIt set by state statute, WhICh is $750,000. (A more detailed account of the
CIty'S insurance can be found on page 158 of the Statistical Section.) In addItion, the City's
msurance carner sponsors risk control workshops dunng the year that are attended by various
departments, as applicable.
Independent AudIt
State statutes require an annual audit of the CIty'S accounts by the Minnesota State Auditor or
by mdependent certified pubhc accountants. The auditor's report on the general purpose
finanCIal statements and combinIng and mdividual fund statements and schedules is mcluded in
the finanCIal sectIon of this report.
CertIficate of Achievement for Excellence m Financial Reporting
The Government Fmance Officers AssociatIon of the United States and Canada awarded a
CertIficate of Achievement for Excellence in Fmancial Reporting to the City of StIllwater for
its comprehensIve annual financial report for the fiscal year ended December 31, 1999. The
Certificate of Achievement is a prestigIOUS natIonal award recogmzing conformance WIth the
highest standards for preparation of state and local government financial reports.
In order to be awarded a CertIficate of Achievement, a governmental unit must publish an easIly
readable and efficiently organized comprehensIve annual fmancial report, whose contents
conform to program standards. Such comprehensive annual financial report must satisfy both
generally accepted accounting principles and applicable legal requIrements.
A CertIficate of Achievement is valid for a period of one year only. The City of StIllwater has
received a CertIficate of Achievement for the last eleven consecutive years (fiscal years ended
1989 - 1999.) We believe our current report continues to conform to the Certificate of
AchIevement program requirements and we are submittmg it to GFOA.
7
Acknowledgments
The preparatIon of the comprehensive annual financial report on a tunely basis could not have
been accomplIshed without the cooperation and contributIon of the Assistant Finance DIrector
and the entire Finance Department. In addition, I would like to thank the Stillwater City Council
for theIr continued support.
Respectfully Submitted,
11;&;/ .~
Nile Kriesel
City Administrator/Treasurer
8
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Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Stillwater,
Minnesota
.
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 1999
A Certtftcate of Achievement for Excellence m Financial
Reportmg IS presented by the Government Finance OffIcers
Assoclabon of the Umted States and Canada to
government umts and pubhc employee retirement
systems whose comprehensive annual fmanclal
reports (CAFRs) achIeve the highest
standards In government accountIng
and fmanclal reporting
~b~
jJftz~~
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9
CITY OF STILLWATER, MINNESOTA
Organizational Chart
.
CITIZENS OF STILLWATER
CITY
COUNCIL
I I
BOARDS AND CITY
COMMISSIONS ATTORNEY
CITY
ADMINISTRATOR
I I I I
ADMINISTRATION COMMUNITY FIRE POLICE
DEPT DEVELOPMENT DEPT DEPT
DEPT
I
I
FINANCE PUBLIC
DEPT BUILDING WORKS
INSPECTIONS DEPT
DEPT
I
I I I
ENGINEERING STREET PARKS
DEPT DEPT DEPT
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CITY OF STillWATER, MINNESOTA
LIST OF PRINCIPAL OFFICERS
December 31,2000
Title Name
Mayor Jay Kimble
Councllmember - Ward 1 Terry Zoller
. Counctlmember - Ward 2 Enc Thole
Counctlmember - Ward 3 Richard Cummings
Counctlmember - Ward 4 Gene Bealka
Admlnlstrator/Treasurer Ntle L Knesel
Attorney David T Magnuson
Fire Chief Kim Kallestad
Library Director Lynne Bertalmlo
Police Chief Larry Dauffenbach
. City Engineer/Public Works Director Klayton Eckles
Public Works Supenntendent Tim Thomsen
Community Development Director Steve Russell
Director of Administration Chantell Kadln
Acting BUilding Official Cynthia Shilts
Clerk Diane Ward
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THIS PAGE INTENTIONAllY lEFT BLANK
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FINANCIAL
SECTION
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LarsQnAllenSM
Welshalr &. Co , LLP
ACHIE'" Till DF,I~ED EfFECT
Bu..ncs> Consultant. ~ Ccrtlflcd PubhL Accountants
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and
Members of the City Council
City of Stillwater
Stillwater, Minnesota
We have audited the general purpose financial statements of the City of Stillwater, Minnesota as of and
for the year ended December 31, 2000, as listed In the table of contents These general purpose
financial statements are the responsibility of the City'S management Our responsibility IS to express
an opinion on these general purpose financial statements based on our audit
We conducted our audit In accordance auditing standards generally accepted In the United States of
America Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the general purpose financial statements are free of material misstatement An audit
Includes examining, on a test baSIS, eVidence supporting the amounts and disclosures In the general
purpose financial statements An audit also Includes assessing the accounting principles used and
Significant estimates made by management, as well as evaluating the overall general purpose financial
statement presentation We believe that our audit prOVides a reasonable baSIS for our opinion
In our OpiniOn, the general purpose financial statements referred to In the first paragraph present fairly,
In all material respects, the financial posItion of the City of Stillwater as of December 31,2000, and the
results of ItS operations and the cash flows of ItS proprietary fund type for the year then ended In
conformity With accounting principles generally accepted In the United States of America
Our audit was conducted for the purpose of forming an opinion on the general purpose finanCial
statements taken as a whole The combining and indiVidual fund finanCial statements as listed In the
table of contents are presented for purposes of additional analYSIS and are not a reqUired part of the
general purpose financial statements Such information has been subjected to the auditing procedures
applied In the audit of the general purpose finanCial statements and, In our OpiniOn, IS presented fairly
In all material respects In relation to the general purpose finanCial statements taken as a whole The
supplemental and statistical information listed In the table of contents IS presented for purposes of
additional analYSIS and IS not a reqUired part of the general purpose finanCial statements Such
information has not been subjected to the auditing procedures applied In the audit of the general
purpose finanCial statements, and, accordingly, we express no opinion on It
~_~~. W.-l'./.A..:..-/4~~
LARSON, ALLEN, WEISHAIR & CO., LLP
St Paul, Minnesota
March 29, 2001
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GENERAL PURPOSE
FINANCIAL STATEMENTS
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CITY OF STillWATER. MINNESOTA
COMBINED BALANCE SHEET
ALL FUND TYPES, ACCOUNT GROUPS AND COMPONENT UNIT
December 31, 2000
.
Govemmental Fund Types
Special Debt Capital
General Revenue SeMce Projects
ASSETS AND OTHER DEBITS
Assets
Cash and Investments $ 3,639,835 $ 800,070 $ 10,206,147 $ 7,812,632
Accrued Interest receivable 26,610 9,435 77,058 118,419
Accounts receivable 93,366 2,810 51,939 57,264
Loan receivable 95,571
Taxes receivable
Dehnquent 60,056 32,410 75,267
Due from county 32,464 17,722 29,939
Special assessments receivable
Dehnquent 111,077 18,838
Deferred 32,745 2,677,669 385,020
SpeCial deferred 70,345 31,434
Tax forfeit 280 409
Due from county 16,245 3,839
Notes receivable
Due from other governments 19,027 7,980 .
Due from pnmary government
Inventory
Prepaid expenses
Fixed assets, net
Notes receivable, long-term
Investments, long-term
Bond Issue costs-net accumulated
amortization
Other debits
Amount available In Debt
Service Fund
Amount available In General Fund
Amount to be proVided for
retirement of general
long-term debt
Total assets and other debits $ 3,904,103 $ 820,575 $ 13,261,021 $ 8,628,223
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18
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Totals Totals
Propnetary (Memorandum (Memorandum
Fund Type Account Groups only) only}
General General
FIxed Long-Term Pnmary Component Reporting
Enterpnse Assets Debt Government Umt Entity
$ 1,415,867 $ $ $ 23,874,551 $ 1,083,296 $ 24,957,847
16,093 247,615 20,014 267,629
340,471 545,850 121,190 667,040
95,571 95,571
167,733 167,733
80,125 80,125
129,915 129,915
3,095,434 3,095,434
101,779 101,779
689 689
20,084 20,084
6,856 6,856
. 7,181 34,188 34,188
186,624 186,624
53,916 53,916
76,224 76,224 10,871 87,095
6,267,974 27,569,317 33,837,291 8,126,139 41,963,430
3,315 3,315
150,000 150,000
33,631 33,631
10,282,290
532,536
10,282,290
532,536
10,282,290
532,536
22,382,710
22,382,710
22,382,710
$ 8,123,810
$ 27,569,317
$ 33,197,536
$ 95,504,585
$ 9,795,852
$ 105,300,437
(continued)
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See Notes to FmanClal Statements
19
CITY OF STillWATER, MINNESOTA
COMBINED BALANCE SHEET
ALL FUND TYPES, ACCOUNT GROUPS AND COMPONENT UNIT (CONTINUED)
December 31, 2000
.
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
LIABilITIES, EQUITY AND
OTHER CREDITS
liabilities
Accounts payable $ 239,206 $ 122,454 $ 3,750 $ 39,651
Contracts payable 43,804 112,642 299,402
Salanes payable 153,796 31,322
DepOSits payable 321,750 50 39,291
Bonds payable
Loan payable
Arbitrage payable 31,132
Due to other governments 10,286 11,972 83,246
Due to component Unit 145,340
Deferred revenue 92,801 280 2,943,849 606,130
Accrued expenses
Compensated absences payable 92,727 21,960
General obhgabon bonds payable
SpeCial assessment debt with .
government commitment
Total hablllbes $ 954,370 $ 300,680 $ 2,978,731 $ 1,213,060
EqUity and other credits
Investment In general fixed assets $ $ $ $
Contnbuted capital, net
Retained earnings
Unreserved
Fund balance
Reserved 532,536 10,282,290 7,418,475
Unreserved
DeSignated 2,417,197 519,895
Undeslgnated (3,312)
Total equity and other crecllts $ 2,949,733 $ 519,895 $ 10,282,290 $ 7,415,163
Total lIablllbes, equity, and
other credits $ 3,904,103 $ 820,575 $ 13,261,021 $ 8,628,223
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20
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Enterpnse
Account Groups
General General
Fixed Long-Term
Assets Debt
Totals
(Memorandum
only)
Totals
(Memorandum
only)
Propnetary
Fund Type
Pnmary
Government
Component
Unrt
Reporting
Enbty
$ 13,771 $ $ $ 418,832 $ 76,238 $ 495,070
4,620 460,468 460,468
9,080 194,198 194,198
361,091 361,091
1,330,000 1,330,000
1,100,000 1,100,000 1,100,000
31,132 31,132
33,255 138,759 138,759
41,284 186,624 186,624
3,643,060 62,202 3,705,262
65,427 65,427
20,099 532,536 667,322 63,648 730,970
25,470,000 25,470,000 25,470,000
. 6,095,000 6,095,000 6,095,000
$ 122,109 $ $ 33,197,536 $ 38,766,486 $ 1,597,515 $ 40,364,001
$ $ 27,569,317 $ $ 27,569,317 $ $ 27,569,317
5,265,710 5,265,710 4,402,564 9,668,274
2,735,991 2,735,991 3,795,773 6,531,764
18,233,301 18,233,301
2,937,092 2,937,092
(3,312) (3,312)
$ 8,001,701 $ 27,569,317 $ $ 56,738,099 $ 8,198,337 $ 64,936,436
$ 8,123,810 $ 27,569,317 $ 33,197,536 $ 95,504,585 $ 9,795,852 $ 105,300,437
.
See Notes to Fmanclal Statements
21
CITY OF STILLWATER, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE .
ALL GOVERNMENTAL FUND TYPES
Year Ended December 31, 2000
SpecIal Debt
General Revenue Service
Revenues:
Taxes $ 2,783,760 $ $ 1,511,584
Special assessments 1,219,235
LIcenses and permits 576,281
FInes and forfeits 130,007
Charges for serviceS 868,091 710,430
Intergovernmental 2,552,753 65,678
Interest 116,251 40,941 464,925
Donations 144,564
Miscellaneous 137,616 63,071
Total revenues $ 7,164,759 $ 1,024,684 $ 3,195,744
Expenditures.
Current
General government $ 1,415,303 $ $
Public safety 2,934,888 16,967
Public works 1,342,825 63,688 .
Culture and recreation 2,091,886
Other 330,009
CapItal outlay 430,423 976,397
Construction and acqUiSItion costs
Debt service
Pnnclpal 2,535,000
Interest 1,402,333
Other 134,428
Total expenditures $ 6,453,448 $ 3,148,938 $ 4,071,761
Revenue over (under) expenditures $ 711,311 $ (2,124,254) $ (876,017)
Other financing sources (uses):
Bond and note proceeds $ $ 295,000 $ 2,458,536
Sale of property 27,124
Operating transfers In 509,023 1,731,636 1,713,680
Operating transfers (out) (1,219,327) (951)
Total other finanCing sources (uses) $ (683,180) $ 2,025,685 $ 4,172,216
Revenues and other sources over (under)
expenditures and other uses $ 28,131 $ (98,569) $ 3,296,199
Fund balance, January 1 2,863,574 625,058 7,944,130
ResIdual equity transfer In (out) 58,028 (6,594) (958,039)
Fund balance, December 31 $ 2,949,733 $ 519,895 $ 10,282,290 .
22
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Totals
Capital (Memorandum Only)
Projects 2000 1999
$ 1,740,959 $ 6,036,303 $ 5,936,886
194,019 1 ,413,254 1,653,790
576,281 385,293
130,007 186,981
594,560 2,173,081 1,746,363
30,900 2,649,331 4,584,074
475,675 1,097,792 757,772
144,564 269,371
5,239 205,926 321,642
$ 3,041,352 $ 14,426,539 $ 15,842,172
$ $ 1,415,303 $ 1,406,950
2,951,855 2,753,729
1,406,513 1,185,246
. 2,091,886 1,842,743
330,009 920,870
1,406,820 905,971
3,487,174 3,487,174 3,217,657
2,535,000 3,100,000
1,402,333 1,420,071
134,428 11,345
$ 3,487,174 $ 17,161,321 $ 16,764,582
$ (445,822) $ (2,734,782) $ (922,410)
$ 5,421,464 $ 8,175,000 $
27,124
3,954,339 3,496,541
(2,744,906) (3,965,184) (3,719,903)
$ 2,676,558 $ 8,191,279 $ (223,362)
$ 2,230,736 $ 5,456,497 $ (1,145,772)
4,226,388 15,659,150 16,804,922
958,039 51,434
. $ 7,415,163 $ 21,167,081 $ 15,659,150
See Notes to FmanClal Statements
23
CITY OF STillWATER, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL .
GENERAL AND BUDGETED SPECIAL REVENUE FUNDS
Year Ended December 31, 2000
General Fund
Vanance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 2,801,920 $ 2,783,760 $ (18,160)
Licenses and permits 350,245 576,281 226,036
Fines and forfeits 186,500 130,007 (56,493)
Charges for services 698,445 868,091 169,646
Intergovernmental 2,512,694 2,552,753 40,059
Interest 35,000 116,251 81,251
Donations
Miscellaneous 66,250 137,616 71,366
Total revenues $ 6,651,054 $ 7,164,759 $ 513,705
Expenditures:
General government $ 1,349,333 $ 1,415,303 $ (65,970) .
Public safety 2,858,723 2,934,888 (76,165)
Public works 1,171,318 1,342,825 (171,507)
Culture and recreation
Capital outlay 775,250 430,423 344,827
Other 135,153 330,009 (194,856)
Total expenditures $ 6,289,777 $ 6,453,448 $ (163,671)
Revenue over (under) expenditures $ 361,277 $ 711,311 $ 350,034
Other financing sources (uses):
Bond proceeds $ $ $
Sale of property 75,000 27,124 (47,876)
Operating transfers In 775,250 509,023 (266,227)
Operating transfers (out) (1,211,527) (1,219,327) (7,800)
Total other financing sources (uses) $ (361,277) $ (683,180) $ (321,903)
Revenues and other sources over (under)
expenditures and other uses $ $ 28,131 $ 28,131
Fund balance, January 1 2,863,574 .
ReSidual equity transfer 58,028
Fund balance, December 31 $ 2,949,733
24
.
Special Revenue Funds
Budget
Actual
Vanance
Favorable
(Unfavorable)
$
$
$
556,380 710,430 154,050
65,700 65,678 (22)
27,233 27,233
29,500 141,469 111 ,969
17,500 36,236 18,736
$ 669,080 $ 981,046 $ 311,966
$ $ $
. 3,500 5,943 (2,443)
18,400 65,382 (46,982)
1,764,567 2,067,230 (302,663)
222,670 974,703 (752,033)
$ 2,009,137 $ 3,113,258 $(1,104,121)
$ (1 ,340,057) $ (2,132,212) $ (792,155)
$ $ 295,000 $ 295,000
1,434,197 1,731,636 297,439
(50,000) (951) 49,049
$ 1,384,197 $ 2,025,685 $ 641,488
$ 44,140 $ (106,527) $ (150,667)
. 387,734
$ 281,207
See Notes to Fmanclal Statements
25
CITY OF STillWATER, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
ALL PROPRIETARY FUND TYPES AND COMPONENT UNIT .
Year Ended December 31,2000
Totals
(Memorandum
only)
Pnmary Component Reporbng
Government Unit Entity
Operating revenues:
Charges for services $ 1,673,980 $ 786,731 $ 2,460,711
Other 50,194 50,194
Total operabng revenues $ 1,673,980 $ 836,925 $ 2,510,905
Operating expenses.
Personnel services $ 252,953 $ 388,143 $ 641,096
Repairs and supplies 38,798 91,459 130,257
Contractual services 1,019,750 1,019,750
Englneenng services 2,046 2,046
Utilities 30,613 63,239 93,852
Truck expense 15,209 15,209
Professional services 10,422 6,083 16,505
Parking lot leases 11,756 11,756
Administration charges 62,482 62,482
Depreciation
On purchased assets 61,371 119,615 180,986
On contributed assets 128,784 84,605 213,389 .
Servicing customer installations 37,832 37,832
Office supplies and postage 4,032 10,375 14,407
Miscellaneous 15,670 53,755 69,425
Total operating expenses $ 1,638,677 $ 870,315 $ 2,508,992
Operating Income (loss) $ 35,303 $ (33,390) $ 1,913
Nonoperating revenues (expenses):
Interest Income $ 92,318 $ 102,577 $ 194,895
Gain (loss) on disposal of fixed assets (21,310) 2,799 (18,511)
Other 42,843 180,938 223,781
Nonoperabng revenues, net $ 113,851 $ 286,314 $ 400,165
Net Income (loss) before operabng transfers $ 149,154 $ 252,924 $ 402,078
Operating transfers:
Operabng transfers In $ 10,845 $ $ 10,845
Net Income $ 159,999 $ 252,924 $ 412,923
Credit for transfer to retained earnings
for deprecation on contnbuted assets 128,784 119,615 248,399
Net Increase In retained earnings $ 288,783 $ 372,539 $ 661,322
Retained earnings, January 1 2,498,642 3,423,234 5,921,876
ReSidual eqUity transfer (51,434) (51,434) .
Retained earnings, December 31 $ 2,735,991 $ 3,795,773 $ 6,531,764
See Notes to Fmanclal Statements
26
CITY OF STILLWATER, MINNESOTA
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES AND COMPONENT UNIT
. Year Ended December 31, 2000
Totals
(Memorandum
only)
Pnmary Component Reporting
Government Umt Entity
CASH FLOWS FROM OPERATING ACTIVITIES
Operating Income (loss) $ 35,303 $ (33,390) $ 1,913
Adjustments to reconCIle operating Income (loss)
to net cash provided (used) by operating actIVIties
DepreCiation and amortization expense 190,155 206,012 396,167
Cash received from other nonoperatrng Income 30,891 173,611 204,502
(Gain) loss on sale of fixed assets (2,799) (2,799)
(Increase) Decrease In Assets
Receivables 155,747 (29,798) 125,949
Due from pnmary government (152,952) (152,952)
Due from other governments 18.092 18,092
Prepaid expenses 6.864 1,879 8,743
Inventones (1,918) (1,918)
Increase (Decrease) In liabilities
Payables (273,770) (18,744) (292,514)
Deferred revenue 62,202 62,202
Due to component unit 41.284 41.284
Due to other governments (72.890) (72,890)
Accrued expenses 49,681 49,681
Compensated absences 2,800 (2,018) 782
. Net cash proVided (used) by operating activities $ 134,476 $ 251,766 $ 386,242
CASH FLOWS FROM NON CAPITAL FINANCING ACTIVITIES
Payments receIVed on loan to pnmary government $ $ 260,000 $ 260.000
Cash transfer to other funds (51,434) (51,434)
Net cash provided (used) by noncapltal finanCing activities $ (51,434) $ 260,000 $ 208,566
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTMTIES
AcqUisition and construction of capital assets $ (67,659) $ (2,065.103) $ (2,132,762)
Proceeds from sale of fixed assets 2,799 2,799
Proceeds from Issuance of revenue bonds 1,330,000 1,330,000
Bond Issuance costs Incurred (35,422) (35,422)
Cash transfer from other funds 10,845 10,845
Proceeds from taxes, assessments, connectIOns 11,952 11,952
Net cash used for capital and related finanCIng activIties $ (44,862) $ (767,726) $ (812,588)
CASH FLOWS FROM INVESTING ACTMTIES
Purchase of Investments $ $ (4,554,600) $ (4,554,600)
Redemptron of Investments 4,840,000 4,840,000
Interest received on Investments 92,318 121,222 213,540
Net cash prOVided by Investing actIVIties $ 92,318 $ 406,622 $ 498,940
Net increase (decrease) In cash and cash eqUivalents $ 130,498 $ 150,662 $ 281,160
Cash and cash eqUivalents, January 1 1.285,369 28,034 1,313,403
Cash and cash eqUivalents, December 31 $ 1,415.867 $ 178.696 $ 1,594,563
. NON-CASH TRANSACTIONS AFFECTING FINANCIAL POSITION
AcqUISItion of fixed assets acqUired With contnbuted capital, net $ 538,799 $ 219,578 $ 758,377
See Notes to FmanClal Statements
27
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements
December 31,2000
.
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Stillwater operates under the "Home Rule Charter" form of government under the
provIsions of State of Minnesota Law The Mayor IS the president of the Council and together with
the City Council compnses the governing body of the City, which IS responsible for directing the
actIVIties of the City The City prOVides the follOWing services police and fire protection, highways
and streets, library, parks, storm sewer, sewer, garbage, planning, zOning and general
administration
The financial statements of the City of Stillwater have been prepared In conformity with generally
accepted accounting pnnclples (GAAP) as applied to government Units The Governmental
Accounting Standards Board (GASB) IS the accepted standard-setting body for establishing
governmental accounting and financial reporting pnnclples The more Significant of the
government's accounting poliCies are descnbed below
A. ReDortina Entitv
The financial reportIng entity consIsts of the City of Sttllwater (pnmary government) and the
Board of Water Commission (component unit) for whICh the pnmary government IS finanCially
accountable There IS fmanclal accountability If the primary government appoints a voting
maJonty of an Organizations's governing body and has the ability to Impose ItS will on that
governing body, or there IS the potential for the Organization to prOVide speCifiC finanCial .
benefits or to Impose speCifiC finanCial burdens on the pnmary govemment
In conformity With generally accepted accounting pnnclples, the finanCial statements of the
component unit have been Included In the finanCial reporting entity as a discretely presented
component Unit
Discretelv Presented ComDonent Unit
The component unit column of the combined finanCial statements Include the financial data
of the Board of Water Commission, the CIty'S component Unit ThiS component umt IS
reported m a separate column to emphaSize that It IS legally separate from the City
The Board of Water Commission was created and prescnbed by the City Charter. The
CommiSSion IS a three member governing board appointed by the City Councd The purpose
of the CommissIOn IS to manage, control, maintain and account for the water works system
owned by the City FinanCial actIVIties and budgetary control responsibilities lie With the
CommISSion Debt Issuance must be approved by the City Council and the legal liability for
debt issuance remains WIth the City Operations of the water works system are solely funded
by user rate fees set by the Commission The Commission IS presented as a propnetary
fund type Complete audited finanCial statements for the Board of Water CommiSSion may
be obtained by wntmg the Board of Water CommiSSion, 204 North 3rd Street, Sttllwater, MN
55082
The Treasurer of the City IS required by State Statute and the City Charter to serve as ex- .
offiCIO treasurer of the Board of Water CommiSSion
28
.
.
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
Other Oraamzation
The Stillwater Fire Department Relief AsSociation IS organized as a non-profit organizatIon,
legally separate from the City, by the members to provide pensIOn and other benefits to such
members, In accordance With Minnesota statutes Its board of directors IS appointed by the
membershIp of the AsSocIation and not by the City Council The ASSOCiation Issues Its own
set of financial statements All funding IS conducted In accordance With applicable Minnesota
statutes, whereby state aids flow to the AsSOCIation, tax leVies are determmed by the
Association, and are only reViewed by the City The Association pays benefits directly to Its
members Because the ASSOCiation IS fiscally mdependent of the City, the finanCial
statements of the AsSOCiation have not been Included within the City's reporting entIty
B.
Basis of Presentation - Fund Accountina
The accounts of the City are organized on the baSIS of funds and account groups, each of
which IS conSidered a separate accounting entity The operations of each fund are
accounted for with a separate set of self-balanCIng accounts that comprise Its assets,
liabilities, fund equity, revenues and expenditures or expenses, as appropriate Government
resources are allocated to and accounted for In indIVidual funds based upon the purposes
for whIch they are to be spent and the means by which spending actiVities are controlled
The vanous funds are grouped, In the financial statements In thiS report, Into two broad fund
categones (governmental and proprietary) and fIve generic fund types as follows
Governmental Funds
General Fund - The General Fund IS the primary operating fund of the City It IS used to
account for all fInancial resources except those required to be accounted for In another
fund
Soecial Revenue Funds - SpeCial Revenue Funds are used to account for the proceeds
of certain specific revenue sources which require separate accounting because of legal,
regulatory or administrative action
Debt Service Funds - Debt ServICe Funds are used to account for the accumulatIon of
resources for, and the payment of, general long-term debt pnnclpal, Interest and related
costs
CaDital Projects Funds - Capital Projects Funds are used to account for financial
resources to be used for the acquisition or construction of major capital facilities other than
those financed by propnetary funds
The governmental fund types are deSigned to account for the fInancIal flow of a partIcular
fund and therefore, generally Include only current assets and current liabilities on their
balance sheets Their unreserved fund balance IS conSidered a measure of available
spendable resources
29
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
ProDrietarv Funds
Enterorise Funds - Enterpnse Funds are used to account for operations that are financed
and operated In a manner similar to pnvate business enterpnses - where the Intent IS that
the costs (expenses, including depreciation) of prOViding goods or services to the general
public on a continUing baSIS be financed or recovered pnmarlly through user charges, or
where the governing body has decided that periodiC determination of revenues earned,
expenses Incurred, and/or net Income IS appropriate for capital maintenance, public policy,
management control, accountability or other purposes
Account GrouDs
An account group IS a financial device designed to account for noncurrent assets and
liabilities of the governmental funds not recorded directly In those funds because they do not
directly affect net expendable available financial resources The City maintains the follOWing
groups
General Fixed Assets Account GrouD - This separate account group contains the fixed
assets used In the governmental fund type operations They are assets of the City as a
whole and not of indiVidual funds
General Lona-term Debt Account GrouD - ThiS separate account group contains the .
long-term liabilities of the City expected to be financed from governmental funds They are
liabilities of the City as a whole and not of IndiVidual funds
C. Basis of AccountinG and Measurement Focus
The accounting and reporting treatment applied to a fund IS determined by Its measurement
focus All governmental funds are accounted for uSing a current finanCial resources
measurement focus ThiS means that only current assets and current liabilities are generally
Included on their balance sheet Operating statements of these funds present Increases (net
revenues and other financing sources) and decreases (expenditures and other financing
uses) In net current assets
All Proprietary funds are accounted for on a flow of economic resources measurement focus
With thiS measurement focus, all assets and all liabilities (whether current or noncurrent)
associated With the operation of these funds are Included on the balance sheet Fund eqUity
(I e, net total assets) IS segregated Into contributed capital and retained earnings
components Proprietary fund-type operating statements present Increases (revenues) and
decreases (expenses) In equity
BaSIS of accounting refers to when revenues and expendrtures or expenses and the related
assets and liabilities are recognized In the accounts and reported In the finanCial statements
The modified accrual baSIS of accounting IS used by all governmental fund types Under the .
modified accrual baSIS of accounting, revenues are recognIZed when susceptible to accrual
30
.
.
.
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31,2000
(I e, both measurable and available) "Available" means collectible within the current penod
or soon enough thereafter to be used to pay current liabilities Major revenues susceptible
to accrual are Intergovernmental revenues, Interest revenues, and charges for services
expenditures are recognized In the accounting period In which a liability IS Incurred, except
for unmatured principal and Interest on general long-term debt which IS recognized when due
and the portion of compensated absences which IS not expected to be liquidated with
expendable available financial resources
The accrual baSIS of accounting IS utilized In propnetary fund types Under thiS method,
revenues are recorded when earned and expenses are recorded when Incurred
The City reports deferred revenue on Its combined balance sheet Deferred revenues anse
when a potential revenue does not meet both the "measurable" and "available" cnterla for
recognition In the current penod Deferred revenues also anse when resources are received
prior to the Incurrence of quallfytng expenditures In subsequent penods, when both revenue
recognition cnterla are met, or when the City has a legal claim to the resources, the liability
for deferred revenue IS removed from the combined balance sheet and revenue IS
recognized
Comoonent Unit
The Board of Water Commission has adopted the accrual baSIS of accounting
D.
Budaets
Budgets for the General and Special Revenue funds are adopted on a baSIS consistent With
generally accepted accounting pnnclples
Budgeted amounts are as onglnallyadopted Budgeted expenditure appropnatlons lapse at
year end.
Minnesota Statutes provide no legally reqUired level of budgetary control for cIties The City
of Stillwater maintains budgetary control at the department level Management IS allowed to
amend their line-Item budget (by reallocating budget dollar amounts) Within their department,
but cannot exceed the total adopted budget for their department Without City Council
approval
The City adopted a budget for the follOWing Special Revenue Funds Special Events, St
CroIx Valley Sports Complex, DARE, Library, Park, Dutch Elm Control, and Washington
County Recycling Grant
The CIty did not adopt budgets for the library Donations, Police Forfeitures, Fnends of
Police, Fnends of Fire, Park Dedication, and Library Endowments. The Library DonatIOns,
Police Forfeitures, Friends of Police Department, Fnends of Fire Department, and Library
Endowments funds are financed through donations from outside sources and are restricted
to expenditures not Included In the general operating budget of these departments. As funds
become available and as needs anse, management makes recommendations for
31
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
expenditures to the City Council The City Council must approve all expenditures because
there was no budget adopted for these funds Further, the expenditures are limited to
available cash on hand. The Park Dedication fund had no planned expenditures (I e - no
budget) for 2000
The City follows these procedures In establishing the budgetary data reflected In the finanCial
statements
1 The City Administrator submits to the City Council a proposed operating budget for the
fiscal year commencing the follOWing January 1 The operattng budget Includes
proposed expenditures and the means of finanCing them
2 Public heanngs are conducted to obtain taxpayer comments
3 The budget IS approved by passage of a resolutton
4 The City Council may authonze transfer of budgeted amounts between funds and may
approve addlttonal expenditures for departments In excess of the amount budgeted
5 Formal budgetary Integration IS employed as a management control deVice dunng the
year for the General Fund and all budgeted Special Revenue Funds Formal budgetary
Integration IS not employed for Debt Service and Capital Projects Funds because
effective budgetary control IS achieved through general obllgatton bond Indenture .
provIsions and project contracts
E. Cash. Cash Eauivalents and Investments
Cash balances from all City funds are pooled and Invested to the extent available In
authonzed investments Earnings from Investments are allocated to IndiVidual funds on the
baSIS of the fund's available cash balance dunng the year All City funds partiCipate In the
cash management pool and are treated as demand depoSits
The payment of City bonds IS made through vanous agents (banking Instttutlons) Cash IS
paid to the paYing agents who In turn pay pnnclpal and Interest to the vanous bondholders
Amounts of cash on hand With the paYing agent as a result of unclaimed payments IS not
Included In these finanCial statements
Investments are carned at fair value except for Investments With anginal matuntles of less
than one year, which are carned at cost
ComDOnent Unit
For purposes of reporting cash flows, the Board of Water Commission considers all Treasury
bills, commerCial paper, certificates of deposit and money market funds, Including those that
are classified as restncted assets, With an onglnal maturity of three months or less, to be
cash eqUivalents.
.
32
.
.
.
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
F.
Inventories
ComDonent Unit
Inventones are valued at the lower of cost (first-in, flrst-out method) or market
G. PreDaid Items
Payments made to vendors for services that will benefit penods beyond December 31, 2000,
are recorded as prepaid Items
H.
Fixed Assets
General fixed assets are not capitalized In the funds used to acqUire or construct them
Instead, capital acquIsition and construction are reflected as expenditures In governmental
funds, and the related assets are reported In the general fixed assets account group All
purchased fixed assets are valued at cost where hlstoncal records are available and at an
estimated hlstoncal cost where no hlstoncal records eXist Donated fixed assets are valued
at their estimated fair market value on the date received
Public domain ("Infrastructure") general fIXed assets consisting or roads, bndges, curbs and
gutters, streets and Sidewalks, drainage routes and lighting systems are not capitalized, as
these assets are Immoveable and of value only to the City
Assets In the general fixed asset account group are not depreCiated DepreCiation of all
exhaustible fixed assets used by propnetary funds IS charged as an expense against their
operations and accumulated depreciation IS reported on propnetary fund balance sheets
Depreciation has been prOVided over the estimated useful lives uSing the straight line
method The estimated useful lives are as follows
Years
Parking Lots
BUildings and Improvements
Dlstnbutlon and collection system
Furniture and fixtures
Machinery and eqUipment
15
20-45
50
5-10
3-20
The costs of normal maintenance and repair In the propnetary fund types that do not add to
the value of the asset or matenally extend assets lives are not capitalIZed Improvements are
capitalized and depreCiated over the remaining useful lives of the related fixed asset
Depreciation recogmzed on propnetary fund type property and eqUipment contnbuted to the
City IS closed to the appropnate contributed capital account
33
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
ComDonent Unit
Utility plant, property, and equipment IS recorded at cost, or In the case of contnbutlons, at
fair market value at the time received Depreciation IS calculated uSing the straight-line
method over the assets' estimated useful lIVes, ranging from fIVe to fifty years Depreciation
recognized on property that has been donated by property owners to the Board of Water
Commission IS closed to the contnbuted capital account
I. ComDensated Absences
Sick leave and vacation benefits accrue to employees based upon their term of employment
and In accordance With the indiVidual labor agreements
Vested or accumulated vacation or sick leave of governmental fund types that IS expected
to be liquidated with expendable available financial resources IS reported as an expenditure
and a fund liability. Amounts of vested or accumulated vacation or sick leave that are not
expected to be liquidated With expendable available financial resources are reported In the
general long-term debt account group No expenditure IS reported for these amounts
Vested or accumulated vacation leave of propnetary funds IS recorded as an expense and
liability of those funds as the benefits accrue to employees No liability IS recorded for
nonvestlng accumulating nghts to receive sick pay benefits
ComDonent Unit
.
The Board of Water Commission records a long-term liability for employee compensated
absences consisting of vested Sick pay and a current liability for vested vacation Employees
may carry over fIVe vacation days and one hundred sick days Employees are compensated
for sick days In excess of one hundred days at year end and for all vested sick days and
vacation days upon termination
J. lona-term Obliaations
Long-term liabilities that will be financed from governmental funds are accounted for In the
General Long-Term Debt Account Group Long-Term liabilities of all propnetary funds,
Including any general obligation bonds to be repaid by those funds, are accounted for In the
respective fund
K. Fund Eauitv
Contnbuted capital IS recorded In propnetary funds that have received capital grants or
contributions from developers, customers or other funds. Reserves represent those portions
of fund eqUity not available for expenditure or legally segregated for a specifiC future use
DeSignated fund balances represent tentative plans for the future use of financial resources
.
34
/
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31,2000
L.
Interfund Transactions
QuasI-external transacttons are accounted for as revenues, expenditures or expenses
Transactions that constttute reimbursements to a fund for expenditures/expenses Inlttally
made from It that are properly applicable to another fund, are recorded as
expenditures/expenses In the reimbursing fund and as reductions of expenditures/expenses
In the fund that IS reimbursed
Nonrecurnng or nonroutlne, permanent transfers of eqUity are reported as residual eqUity
transfers All other Interfund transfers are reported as operating transfers
M. Memorandum Onlv - Total Columns
Total columns on the general purpose financial statements are capttoned "memorandum
only" to Indicate that they are presented only to facIlitate financial analysis Data In these
columns do not present financial posltton, results of operattons or cash flows In conformity
with generally accepted accounting pnnclples Such data IS not comparable to a
consolidation, since Interfund eliminations have not been made In the aggregation of this
data
.
N. ComDarative Data
Comparattve total data for the pnor year has been presented In the accompanYing financial
statements In order to provide an understanding of changes In the CIty'S financial poSition,
results of operations and cash flows However, comparattve data has not been presented
In all statements because their inclUSIOn would make certain statements unduly complex and
difficult to understand
O. ProDrietarv Fund Accountina
The City and Its component Unit have adopted GASB Statement No 20 and have
Implemented all FinanCIal Accounting Standards Board (FASB) pronouncements Issued on
or before November 30, 1989, except for those that conflict or contradict GASB
pronouncements The City and Its component Unit have elected to Implement GASB
pronouncements exclusively subsequent to November 30, 1989
P.
Risk Manaaement
.
The City IS exposed to vanous nsks of loss related to torts, theft of and/or damage to the
CIty'S assets, errors and omiSSions, InJunes to employees, and natural disasters The City
has entered Into a JOint powers agreement With the League of Minnesota Cities Insurance
Trust (LMCIT) to protect the City In the event of loss The LMCIT IS a public enttty risk pool
currently operating as a common risk management and Insurance program for Minnesota
Cities The agreement for formatton of the LMCIT provides that the pool Will be self-
35
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
sustaining through member premiums and WIll reinsure through commercial companies for
claims In excess of reserved amounts for each Insured event The pool can make additional
assessments to make the pool self-sustaining
The City has determined that It IS not pOSSible to estimate the amount of such additional
assessments, however, they are not expected to be matenal to the financial statements
There have not been any significant reductions In Insurance coverage dunng 2000 and
settlements have not exceeded Insurance coverage dunng the current year and the pnor
three years
The State of Minnesota mandates and regulates workers compensation msurance and the
City of Stillwater also purchases this reqUired coverage from the lMCIT
ComDonent Unit
The Board of Water Commission IS exposed to vanous nsks of loss related to tots, theft of,
damage to, or destruction of assets; error or omiSSions, InJunes to employees or natural
disasters for which the Board of Water CommisSion carnes commercial Insurance
Slgmflcant losses are covered by commercial Insurance There have been no significant
reductrons In Insurance coverage Settlement amounts have not exceeded Insurance
coverage for the current year or the three pnor years
.
The State of Minnesota mandates and regulates workers compensation Insurance and the
Board of Water Commission also purchases thiS reqUired coverage from a commercial
Insurance carner
NOTE 2. lEGAL COMPLIANCE - TAX lEVY
On or before July 1 of each year, all departments of the City submit budget requests to the CIty'S
Coordinator so that a budget may be prepared and a tax levy adopted for the follOWing fiscal year
The budget IS prepared by fund, function and department and Includes Information on the past year,
current year estimates and requested appropnatlons for the next fiscal year
Revenue estimates are prepared by the Finance Department, Including the estimated tax levy
needed to support City expenditures
The proposed budget and tax levy IS presented to the City Council for review by August 15 The
City Council reviews and makes changes to the proposed budget and tax levy By September 15,
a "proposed tax levy" IS certified to the State of Minnesota and Washington County
State Statutes reqUire the counties to send out preliminary tax notices to all property owners
shoWIng the pnor year's tax levy and proposed tax levy, Including dollars and percentage Increase
or decrease between years for all taxing Junsdlctlons
After November 25, and before December 25, State Statutes reqUire the City to hold a public
heanng and present the budget and proposed tax levy to the citizens The City Council must adopt
the final budget and <<final tax levy" after clOSing the public heanng The fmal tax levy must be less .
36
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
than or equal to the proposed tax levy
The final tax levy must be certified to Washington County by December 28 or the prevIous year's
tax levy Will be used by default
NOTE 3. DEPOSITS AND INVESTMENTS
Deoosits
In accordance with Minnesota Statutes, the City maintainS deposits at banks authorIZed by the City
Council All such depositories are members of the Federal Reserve System
Minnesota Statutes reqUire that all deposits be protected by Insurance, surety bond, or collateral
The market value of collateral pledged must equal 110% of the depoSits not covered by Insurance
or bonds (140% In the case of mortgage-backed collateral) Authonzed collateral Include certain
U S government secuntles, state and local obligations, and other secuntles authorized by
Minnesota Statute 118A 03 Minnesota Statues require that secuntles pledged as collateral be held
In safekeeping by the City or In a financial Institution other than that furnishing the collateral At
year end, the carl)llng amount of the City's deposits was $786,874 and the bank balance was
$837,749 The CIty'S deposits at year end were fully Insured and/or collateralized The collateral
IS held by the CIty'S agent In the City's name
.
Comoonent Unit
In addition, the Board of Water Commission had depoSits with a a carrYing amount of $1,233,296
and the bank balance was $1,135,587 The Board of Water Commission's depOSits at year end
were fully Insured and/or collateralized The collateral IS held by the Commission's custodial bank
In the Commission's name
Investments
The City also Invests Idle funds as authonzed by Minnesota Statutes, as follows
(a) Obligations of the United States Treasury or Its agents or Instrumentalities
(b) Repurchase or reverse repurchase agreements with banks that are members of the
Federal Reserve System WIth capitalizatIOn exceeding $10,000,000, a primary reporting
dealer In US government securities to the Federal Reserve Bank of New York, or
certain Minnesota securities broker-dealers
(c) Bankers acceptance of Umted States Banks eligible for purchase by the Federal Reserve
System
(d) CommerCial paper ISSUed by Umted States corporations of the highest quality, and
maturing In 270 days or less.
.
The City's Investments are categorized below to gIVe an Indication of the level of custodial risk
assumed by the entity at year end Category 1 Includes Investments that are Insured or registered
37
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
or for which the secuntles are held by the City or Its agent In the CIty'S name Category 2 Includes
uninsured and unregistered Investments for which the secuntles are held by the counterparty's trust
department or agent In the CIty'S name Category 3 Includes uninsured and unregistered
Investments for which the securities are held by the counterparty, or by ItS trust department or agent
but not In the CIty'S name
1
Category
2
3
Total
Carrying
Amount
Total
Fair
Value
*Not subject to categonzatlon by nsk level
.
NOTE 4. EXPENDITURES IN EXCESS OF BUDGET
The following funds had an excess of actual expenditures over budget for the year ended
December 31,2000
Budget Actual Vanance
General Fund $ 6,289,777 $ 6,453,448 $ (163,671)
Special Revenue Funds
Special Events Fund 22,766 30,582 (7,816)
St CroIx Valley Sports Complex 530,074 987,408 (457,334)
DARE Fund 3,500 5,943 (2,443)
Library 778,942 780,380 (1,438)
Parks 655,455 1,243,563 (588,108)
Dutch Elm 2,700 7,313 (4,613)
Washington County Recycling Grant 15,700 58,069 (42,639)
The above overages were conSidered by City management to be the result of necessary
expenditures cntlcal to operations and were approved by the City Council
NOTE 5. RECEIVABLES
Prooertv Taxes
The City Council annually adopts a tax levy by December 28 and certifies It to Washington County .
38
.
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
for collection The actual tax levy date IS considered to be January 1 The County IS responsible
for collecting all property taxes for the City These taxes attach an enforceable lien to taxable
property on January 1 Real property taxes may be paId by taxpayers In two-equal Installments on
May 15 and October 15 The taxes are collected by the County Treasurer and tax settlements are
made to the City three times a year. In July, December and the follOWing January Taxes payable
on homestead property, as defined by State Statutes, are partially reduced by a homestead credit
These credits are paid to the City by the State of Minnesota In lieu of taxes leVied against
homestead property The State remits thiS credit to the City In two equal Installments half In July
and half In December each year
Taxes which remain unpaid at December 31, are classified as delinquent taxes receIVable, and fully
offset by deferred revenue because they are not available to finance current expenditures
Soecial Assessments
.
SpeCial assessments are leVied against benefitted property for the assessable costs of
Improvement projects In accordance with State Statutes The City usually adOpts the assessment
rolls when the mdlvldual projects are complete or substantially complete Collection of annual
Installments (including Interest) IS handled by the County In the same manner as property taxes
Property owners are allowed to prepay total future Installments Without Interest or prepayment
penalties The pnnclpal and Interest on special assessments IS recogmzed as revenue In the year
of collection The deferred (due In the future) portion of assessments and delinquent assessments
are generally measurable but not available to finance the expenditures of the current year
Accordingly, these are not recogmzed as revenue until they are collected Delinquent and deferred
assessments are recorded on the balance sheet as an asset and fully offset With a liability for
deferred revenue
Accounts Receivable
Accounts receivable include amounts billed for services prOVided before year end The losses from
uncollectible accounts receIVables, If any, will be Immatenal, therefore, no allowance for doubtful
accounts IS reflected In the financial statements
NOTE 6. FIXED ASSETS
Changes In the General FIXed Assets Account Group dunng 2000 were as follows
Land
Buildings
Furniture and EqUipment
Machinery and Automotive
Total
Balance
January 1
$ 3,713,617
14,666,247
2,536,123
2,813,220
$23,729,207
Additions
$ 1,054,747
2,305,924
260,095
529,311
$ 4.150,077
Deletions
$ 0
(4,807)
(175,477)
(129,683)
$ (309,967)
Balance
December 31
$ 4,768,364
16,967,364
2,620,741
3,212,848
$ 27.569,317
.
39
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
The following IS a summary of propnetary fund type fixed assets at December 31, 2000
Sanitary Parking
Sewer System Component
Fund Fund Total Unit
Land, sewer lines and
dlstnbutlon system $ 7,756,657 $ 75,000 $ 7,831,657 $10,408,469
BUildings 205,039 39,657 244,696 123,437
Furniture and Equipment 56,605 13,638 70,243 88,236
Machinery and AutomotIVe 362,839 24,418 387,257 337,596
Total FIxed Assets $ 8,381,140 $ 152,713 $ 8,533,853 $ 8,685,473
Less Accumulated
Depreciation (2,215,080) (50,799) (2,265,879) (2,831,599)
Net Fixed Assets $ 6,166,060 $101,914 $ 6,267,974 $ 8,126,139
NOTE 7. CONTRACTUAL COMMITMENTS
Dunng 2000, the City of Stillwater began vanous caprtallmprovement projects The projects were
not completed as of December 31,2000 These projects were authonzed by the City Council
pursuant to State Statutes The City expects the completion of these projects by June 30, 2001
The committed contract balance for these projects on December 31, 2000 was $693,356
NOTE 8. DEFERRED REVENUE
.
Deferred revenues consist of delinquent taxes receIVable, special assessment receIVable and other
Items Deferred revenues at December 31, 2000 are summanzed by fund type as follows
Special Debt Capital
General Revenue Service Projects Component
Fund Funds Funds Fund Total Umt
Taxes $ 60,056 $ 0 $ 32,410 $ 75,267 $ 167,733 $ 0
Special Assessments.
Delinquent 0 0 111,077 18,838 129,915 0
Deferred 32,745 0 2,677,669 385,020 3,095,434 0
Special Deferred 0 70,345 31,434 101,779 0
Tax Forfeit 0 280 409 0 689 0
Other
Loan ReceIVable 0 0 0 95,571 95,571 0
Accounts Receivable 0 0 51,939 0 51,939 0
Hookup Charges 0 0 0 0 0 62,202
Total $ 92,801 $ 280 $ 2,943,849 $ 606,130 $3,643,060 $ 62,202
NOTE 9. lONG-TERM DEBT
General Obliaation Bonds
The City Issues general obligation bonds for general government, Improvement, revenue and tax .
Increment activIties General obligation bonds are direct obligations of the City and pledge the full
40
.
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
faith, credit and taxing power of the City The general government bonds outstanding are to be
repaid from general tax leVies The Improvement debt IS expected to be repaid pnmanly from
special assessments to benefitted properties Debt service funds related to the retirement of the
Improvement bond Issues haVing a fund balance of $4,683,494 as of December 31, 2000, have
been established to cover defaults by the property owners Delinquent and deferred special
assessments receivables as of December 31,2000, amount to $2,859,500 The revenue bonds
are expected to be paId from revenues generated from the proJect. The tax Increment bonds
outstanding are to be paid from pledged tax Increment revenues
Dunng 2000, the City ISSUed the follOWing general obligation bonds (1) $1,390,000 General
Obligation Improvement bonds to finance street and utility proJects, (2) $1,330,000 General
Obligation Revenue bonds to finance the construction of a new water reservoir tank, (3) $990,000
General Capital Outlay bonds to finance capital outlay expenditures, (4) $2,135,000 General
Obligation Revenue bonds to finance the construction of an addttJonallce arena onto the eXlstrng
sports complex, (5) $295,000 General Obligation Capital Outlay bonds to finance the acqUisItion
of park land, and (6) $2,265,000 General Obligation TIF Refunding bonds to refinance an eXisting
bond Issue
Current Refundlna
Dunng 2000, the City Issued a current refunding $2,265,000 General Obligation TIF bond to
refinance the eXisting General Obligation TIF bond Issued In 1991 to reduce future debt service
. payments by $60,309 The City remains responSible for the February 1, 2001 scheduled pnnclpal
and Interest payment of the old bond Issue, at which time the bond Will be retired Therefore, the
cash remains In the debt service fund and the related liability remains In the general long term debt
account group and the legal debt margIn at December 31, 2000
General obligation long-term debt at December 31, 2000 IS compnsed of the follOWing Issues
Final Onglnal Outstanding
Interest Date Matunty Issue Amount
Tvoe Rates Issued Date Amount 12/31/00
Primary Government.
Improvement 5 10-575 1991 2007 $ 2,600,000 $ 1,000,000
Improvement 412 1993 2004 1,400,000 410,000
Improvement 423 1994 2005 1,055,000 575,000
Improvement 507 1994 2005 1,485,000 845,000
Improvement 418 1996 2007 1,410,000 890,000
Improvement 4 25-5 00 1997 2008 485,000 390,000
Improvement 423 1998 2009 665,000 595,000
Improvement 430-515 2000 2010 1,390,000 1,390,000
General Govemment 448 1993 2009 1,840,000 745,000
General Government 533 1994 2005 170,000 100,000
General Government 544 1996 2021 5,530,000 4,475,000
General Government 3 80-4 90 1997 2007 705,000 405,000
General Governrnent 456 1998 2019 2,500,000 2,180,000
General Government 625 2000 2003 295,000 295,000
General Government 4 00-5 20 2000 2010 990,000 990,000
Revenue 480 1998 2018 4,610,000 4,055,000
. Revenue 5 00-5 75 2000 2020 2,135,000 2,135,000
41
CITY OF STillWATER, MINNESOTA .
Notes to Financial Statements (continued)
December 31,2000
Final OnglOal Outstanding
Interest Date Matunty Issue Amount
~ Rates Issued Date Amount 12/31/00
Primary Government (continued)'
Tax Increment 8 50-8 75 1989 2001 700,000 100,000
Tax Increment 5 75-6 75 1991 2007 3,400.000 2.540,000
Tax Increment 466 1993 2007 1,000,000 650,000
Tax Increment 563 1994 2013 4,800,000 4,030,000
Tax Increment 471 1996 2005 810,000 505,000
Tax Increment 4 40-4 65 2000 2007 2,265,000 2.265,000
Total Pnmary Government $42,240,000 $31,565,000
Component Umt
Revenue 4 00-5 50 2000 2015 $ 1 ,330.000 $ 1,330,000
Total Component Unit $ 1,330,000 $ 1,330,000
Total Reporting Entity $43,570,000 $32,895,000
Annual general obligation debt service requirements (including the City's component Unit) to matunty,
Including Interest of $11,030,560, are as follows
General Tax
Year Improvement Government Revenue Increment Total
2001 $ 1,309,656 $ 1,380,548 $ 707,224 $ 3,532,497 $ 6,929,925 .
2002 1,214,965 1,237,563 720,234 1,073,816 4,246,578
2003 1,059,946 1,079,212 713,396 1,093,653 3,946,207
2004 973,194 891,383 715,645 1,095,586 3,675,808
2005 1,024,014 829,795 711,898 1,094,913 3,660,620
Thereafter 1,606,923 7,663,902 7,592,969 4,602,628 21,466,422
Total $ 7,188,698 $ 13,082,403 $11,161,366 $12,493,093 $43,925,560
leaal Debt Marain
At December 31, 2000, the total general obligation debt ISSUed by the City did not exceed Its legal
debt margin computed as follows
Estimated Market Value
Debt limitation - 2% of estimated market value
$ 813,878,600
$ 16,277,572
Debt applicable to limitation
Total bonded debt
Less Improvement Bonds
TIF Bonds
Revenue Bonds
$ 32,895,000
(6,095,000)
(10,090,000)
(7.520.000)
Total debt applicable to limitation
9.190.000
Legal debt margin
9) 7.087.572
.
42
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31,2000
The legal debt limit applies to the City's general obligation tax-supported bonds and excludes Improvement,
tax Increment and revenue supported bonds
Other Lona-Term Debt
On January 18, 2000, the City entered Into a $1,100,000 Stream Protection and Improvement Loan
agreement WIth the State of Minnesota to finance the dIVersIon of storm water runoff from Brown's Creek
Scheduled loan payments begin In July 2001 As of December 31, 2000, the outstanding prinCipal amount
was $1,100,000
Chanaes In General Lona-Term liabilities
DUring the year ended December 31, 2000, the folloWIng changes occurred In liabIlities reported In the
general long-term debt account group
Balance Balance
January 1 Additions Reductions December 31
Improvement $ 5,600,000 $ 1,390,000 $ (895,000) $ 6,095,000
General Government 8,585,000 1,285,000 (680,000) 9,190,000
Revenue 4,280,000 2,135,000 (225,000) 6,190,000
. Tax Increment 8,560,000 2,265,000 (735,000) 10,090,000
Loan Payable 0 1,100,000 0 1,100,000
Compensated Absences 590,714 0 (58,178) 532,536
Total $27,615,714 $ 8,175,000 $ (2,593,178) $33,197,536
NOTE 10. RESERVATIONS AND DESIGNATIONS OF FUND EQUITY
At December 31, 2000, the CIty had reserved or deSignated portions of Its fund eqUity through legal
restnctlons, City Council action, polICY and/or Intent The folloWIng IS a summary of the reservations and
deSignatIons
General Fund
Reserved for compensated absences
DeSignated for Insurance
DeSignated for working capital
Special Revenue Funds
DeSignated for working capital
Debt Service Funds
Reserved for debt servIce
Capital Projects Funds
Reserved for capital projects
$ 532,536
17,763
2,399,434
$ 519,895
$ 10,282,290
$ 7,418,475
NOTE 11. ENTERPRISE FUND SEGMENT INFORMATION
.
As of December 31, 2000, the City maintains four enterprise funds These funds are set up to operate
43
CITY OF STILLWATER, MINNESOTA .
Notes to Financial Statements (continued)
December 31, 2000
pnmanly from proceeds of user charges Segment information for the year ended December 31, 2000,
IS as follows
Sanitary Stonn Solid
Sewer Sewer Waste Parking Component
Fund Fund Fund Fund Total Unit
Results of Operation
Operating revenue $1,418,020 $ 185,645 $ o $ 70,315 $ 1,673,980 $ 836,925
Operating expenses
before depreciation 1,296,815 61,908 508 89,291 1,448,522 666,095
DeprecJatlon 182,517 0 132 7,506 190,155 204,220
Operating Income (loss) (61,312) 123,737 (640) (26,482) 35,303 (33,390)
Nonoperating revenues
(expenses), net 93,848 7,887 3,031 9,085 113,851 286,314
Fixed asset (deletions) (27,254) 0 (50,618) 0 (77 ,872) (12,416)
Fixed asset additions 603,271 0 0 3,187 606,458 2,284,681
Working capital 1,373,805 226,665 0 148,552 1,749,022 1 ,188,900
Net Income (loss) 40,194 131,624 2,391 (14,210) 159,999 252,924
Operating transfers, net
In (out) 7,658 0 0 3,187 10,845 0
Net Increase (decrease) In
retained earnings 168,978 131,624 2,391 (14,210) 288,783 252,924
Fixed assets 8,381,140 0 0 152,713 8,533,853 10,957,738
Accumulated depreCiation 2,215,080 0 0 50,799 2,265,879 2,831,599
Total assets 7,634,617 236,336 0 252,857 8,123,810 9,795,852 .
Revenue bonds payable 0 0 0 0 0 1,330,000
Contnbuted capital, net 5,264,201 0 0 1,509 5,265,710 4,402,564
ReSidual eqUity transfer out 0 0 (51,434) 0 (51,434) 0
Total eqUity 7,524,570 226,665 0 250,466 8,001,701 8,198,337
NOTE 12. CONTRIBUTED CAPITAL
SCHEDULE OF CHANGES IN CONTRIBUTED CAPITAL
ENTERPRISE FUNDS
Balance January 1, 2000, net
Additions
Transfer to Retained earnings
For DepreCiation
Balance December 31, 2000, net
Sanitary
Sewer
Fund
$ 4,854,186
538,799
Parking
Fund Total
$ 1,509 $ 4,855,695
o 538,799
Component
Unit
$ 4,302,601
219,578
o (128,784) (119.615)
$ 1,509 $5,265,710 $4,402.564
NOTE 13. LEGAL COMPLIANCE - EQUITY DEFICITS
On December 31,2000, the follOWIng fund had a deficit fund balance
CaDltal Prolects Fund
Tax Increment District #4, Woodland Lakes
$ (3,312)
The Tax Increment defiCit will be ellmmated with future Tax Increment revenue receIVed
.
44
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31,2000
NOTE 14. SPECIAL REVENUE FUNDS
The City does not budget all Special Revenue Funds, and accordingly, the applicable columns
of the Combined Statement of Revenues, expenditures, and Change In Fund Balances - Budget
and Actual, exclude amounts relating to the un budgeted special revenue funds A reconcIliation
of actual revenues and expenditures for budgeted and unbudgeted special revenue funds IS as
follows
Budgeted Unbudgeted
Funds Funds Total
Revenues
Charges for services $ 710,430 $ 0 $ 710,430
Intergovernmental 65,678 0 65,678
Interest 27,233 13,708 40,941
Donations 141,469 3,095 144,564
Miscellaneous 36,236 26,835 63,071
Total Revenues $ 981.046 $ 43,638 $ 1,024.684
Exoendltures
Public Safety $ 5,943 $ 11,024 $ 16,967
Public Works 65,382 0 65,382
. Culture & Recreation 3,041,933 24,656 3,066,589
Total Expenditures $ 3,113,258 $ 35,680 $ 3.148,938
NOTE 15. CONTINGENCIES
Management and legal counsel have indicated that eXisting and pending laWSUits, claims and
other actions In which the City IS a defendant are either covered by Insurance, or an Immatenal
amount, or remotely recoverable by plaintiffs
The City also has an unrecorded contingent liability for the medical Insurance for retired
employees as disclosed In Note 19
NOTE 16. INTERFUND TRANSACTIONS
Funds are transferred from one fund to support expenditures of other funds In accordance With
authonty established for the IndIVIdual fund Transfers WIthin fund types have been eliminated,
In the follOWing schedule Transfers between fund types dunng the year ended December 31,
2000 were
Transfers-In
Transfers Out
General Fund
Capital Prolects Funds
SpeCial
General Revenue
Fund Funds
$ 0 $1,219,327
509.024 511,358
Debt
Service
Funds
$ 0
1,713,680
Enterpnse
Funds
$
Total
o $ 1,219,327
10,845 2,744,907
.
Totals
$ 509.024 $1.730.685 $ 1.713.680 $ 10.845 $ 3.964.234
45
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December31,2000
.
NOTE 17. RESIDUAL EQUITY TRANSFERS
The transfer of residual balances of discontinued funds dunng the year ended December 31,
2000 were (transfers WIthin fund types have been eliminated)
Residual Equity Transfers Out
Special Revenue Fund
Debt Service Fund
Enterpnse Fund
Residual Equity Transfer In
General Fund
Capital Projects Fund
General Fund
Amount
$ 6,594
958,039
51,434
NOTE 18. TAX INCREMENT FINANCING AUTHORITY
The City IS the admlnlstenng authonty for the folloWIng tax Increment finance dlstncts-
DeveloDment District #1. Tax Increment District #1. Downtown and Industrial Park
scattered sites
The DlStnct IS a redevelopment dlstnct authonzed by Mmnesota Statutes Chapter 472-A It was
established In 1985 and will have a 25 year duration upon receipt of the first tax Increment
Additional Information IS as follows
Captured tax capacity
Retained by authonty
Shared With other taxing dlstncts
$ 497,800
1,446,986
949,186
639,451
309,735
.
Onglnal tax capacity
Current tax capacity
Total bonds Issued and outstanding
at December 31,2000
$ 2,640,000
DeveloDment District #1. Tax Increment District #3. Arkell Protect
The Dlstnct IS a hOUSing dlstnct authonzed by Mmnesota Statutes Chapter 472-A It was
established In 1985 and WIll have a 25 year duration upon receipt of the first tax Increment
Additional information IS as follows
Onglnal tax capacity
Current tax capacity
$ 1,030
179,607
Captured tax capacity retained by authonty
178,577
Total bonds ISSUed and outstanding
at December 31,2000
$ 505,000
.
46
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
Develooment District #1. Tax Increment District #4. Woodland Lakes Proiect
The Dlstnct IS a redevelopment dlstnct authonzed by Mmnesota Statutes Chapter 472-A It was
established .n 1986 and will have a 25 year duration upon receipt of the fIrst tax Increment
Additional Information IS as follows
Onglnal tax capacity
Current tax capacity
$ 4,994
605,270
Captured tax capacity retained by authonty
600,276
Total bonds ISSUed and outstanding
at December 31,2000
$4,030,000
Develooment District # 1. Tax Increment District #6. Jr. Hiah
The Dlstnct IS a redevelopment dlstnct authonzed by Mmnesota Statutes Chapter 469 It was
established In 1993 and will have a 25 year duration upon receipt of the fIrst tax Increment
Additional Information IS as follows
.
Onglnal tax capacIty
Current tax capacity
$ 5
148,579
Captured tax capacity retained by authonty
148,574
Total bonds Issued and outstanding
at December 31, 2000
$ 650,000
Develooment District #1. Tax Increment District #7. Bluff City
The Dlstnct IS a redevelopment dlstnct authorized by Minnesota Statutes Chapter 469. It was
established In 1996 and Will have a 25 year duration upon receipt of the first tax Increment
Additional Information IS a follows'
Onglnal tax capacIty $ 50,557
Current tax capacity 66,004
Captured tax capacIty 15,447
Retained by authonty 10,478
Shared WIth other taxIng dlstncts 4,969
Total bonds ISSUed and outstanding
At December 31, 2000 $ 0
NOTE 19. POST EMPLOYMENT HEALTH CARE BENEFITS
.
Pursuant to the vanous union contracts and the personnel policy, the City prOVIdes certain health
care benefits for retired employees until their death Substantially all of the CIty'S employees
47
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
hIred before December 31, 1988 may become eligible for those benefits If they reach normal
retirement age whIle workIng for the City The cost of retiree health care benefits IS recognized
as an expendIture as claIms are paid In 2000, those costs totaled $126,053 and there were
thirty-two (32) partIcIpants eligIble for benefIts In 2000
NOTE 20. DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. Public EmDlovees Retirement Association
Plan DescriDtion
All full-time and certain part-time employees of the City of Stillwater are covered by defIned
benefIt pension plans admInistered by the Public Employees RetIrement AsSOCIation of
Minnesota (PERA) PERA administers the PubliC Employees Retirement Fund (PERF) and
the Public Employees Police and Fire Fund (PEPFF), which are cost-shanng, multlple-
employer retirement plans These plans are established and admInistered In accordance
with Mmnesota Statutes, Chapter 353 and 356
PERF members belong to etther the CoordInated Plan or the BaSIC Plan CoordInated Plan
members are covered by SocIal Secunty and BaSIC Plan members are not All new members
must participate In the Coordinated Plan All police officers, fire fighters and peace offIcers
who qualify for membership by statute, are covered by the PEPFF .
PERA prOVides retirement benefits as well as disability benefits to members, and benefIts to
survivors upon death of eligIble members. BenefIts are established by State Statute, and
vest after three years of credited service The defined retirement benefIts are based on a
member's highest average salary for any fIVe successive years of allowable service, age, and
years of credit at termination of service
Two methods are used to compute benefIts for PERF's Coordinated and BaSIC Plan
members. The retlnng member receives the htgher of step-rate benefit accrual formula
(Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate
for a BaSIC Plan member IS 2 2 percent of average salary for each of the fIrst 10 years of
service and 2 7 percent for each remaining year The annuity accrual rate for a Coordinated
Plan member IS 1.2 percent of average salary for each of the fIrst 10 years and 1 7 percent
for each remaining year Under Method 2, the annuity accrual rate IS 2 7 percent of average
salary for BasIC Plan members and 1 7 percent for CoordInated Plan members for each year
of servIce For PEPFF members, the annuity accrual rate IS 3 0 percent for each year of
service For all PEPFF members and for PERF members whose annuity IS calculated uSIng
Method 1, a full annuity IS available when age plus years of servIce equal 90. A reduced
retirement annuity IS also available to eligible members seeking early retirement
There are different types of annUIties available to members upon retirement. A normal
annuity IS a lifetime annuity that ceases upon the death of the retiree-no survIvor annUIty IS
payable There are also vanous types of JOint and survIvor annUIty options available whIch
WIll reduce the monthly normal annUIty amount, because the annuity IS payable over JOint
lives. Members may also leave theIr contnbutlons In the fund upon termination of public .
48
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31,2000
service In order to qualify for a deferred annUIty at rettrement age Refunds of contnbutlons
are available at any time to members who leave public service, but before rettrement benefits
begin
The benefrt provIsions stated In the prevIous paragraphs of this sections are current
provIsions and apply to active plan participants Vested, terminated employees who are
entitled to benefits, but are not receIVIng them yet, are bound by the provIsions In effect at
the time they terminated their pUblic service
PERA Issues a publicly available financial report that Includes financial statements and
required supplementary Informatton for PERF and PEPFF That report may be obtained by
wntlng to PERA, 514 St Peter Street, SUite 200, St Paul, Minnesota, 55102 or by calling
(651) 296-7460 or 1-800-652-9026
Funding Policv
.
Mmnesota Statutes Chapter 353 sets the rates for employer and employee contributions
These statutes are established and amended by the state legislature The City makes
annual contnbuttons to the pension plans equal to the amount required by state statutes
PERF BaSIC Plan members and CoordInated Plan members are reqUIred to contribute 8 75%
and 4 75%, respectively, of theIr annual covered salary PEPFF members are required to
contribute 6 2% of their annual covered salary The City of Stmwater IS required to contribute
the follOWing percentages of annual covered payroll 11 43% for BasIC Plan PERF members,
5 18% for Coordinated Plan PERF members, and 9 3% for PEPFF members The CIty'S
contnbutlons to the Public Employee Rettrement Fund for the years ending December 31,
2000,1999 and 1998 were $123,150, $120,207 and $111,546, respectIVely The CIty'S
contributIons to the PublIC Employees Police & FIre Fund for the years ending December 31,
2000, 1999, and 1998 were $136,288, $147,388 and $159,667, respectIvely The City's
contributions were equal to the contractually reqUIred contnbutlons for each year as set by
state statute
Comoonent Unit
Mmnesota Statutes Chapter 353 sets the rates for employer and employee contrlbuttons
These statutes are established and amended by the state legislature The Board of Water
Commission makes annual contnbutlons to the penSIon plans equal to the amount reqUIred
by state statutes PERF BasIC Plan members and Coordinated Plan members are reqUIred
to contribute 8 75% and 4 75%, respectIvely, of their annual covered salary The Board of
Water Commission IS reqUired to contnbute the follOWing percentages of annual covered
payroll. 11.43% for BaSIC Plan PERF members, and 518% for Coordinated Plan PERF
members The Board of Water Commission's contnbuttons to the Public Employees
Retirement Fund for the years endIng December 31,2000,1999, and 1998 were $14,885,
$13,769 and $12,391, respectively The Board of Water CommiSSIon's contnbutlons were
equal to the contractually reqUired contnbutlons for each year as set by state statute
.
49
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
.
B. Stillwater Fire DeDartment Relief Association
Plan DescriDtion
The Stillwater Fire Department Relief AssoCIation IS the administrator of a single-employer
pension plan which operates under the provIsions of the Mmnesota Statutes Chapter 424A,
as amended The plan prOVides retirement, disability, and death benefits to Its plan
members and their beneficiaries Benefits are established by state statute The Association
IS governed by a board of nine members SIX board members are elected by the members
of the Association, while the Stillwater Mayor, City Treasurer, and Fire Chief are ex-offiCIO
members of the Board of Trustees
Benefits are payable In a lump sum, based upon years of service, to eligible members of the
Stillwater Fire Department Relief AssoCIation At December 31, 2000, the pension benefit
level was at $4,000 per year of service
The Stillwater Fire Department Relief Association Issues a publicly available finanCial report
that Includes finanCial statements for the organization That report my be obtained by
contacting the Fire Department at the City of Stillwater.
Fundina Policv
Mmnesota Statutes specify minimum contributions that may be reqUired from the City on an .
annual basIs These minimum contnbutlons are determined based on the amount reqUired
to meet normal cost plus amortiZing any prior year's seMce cost over a ten year period A
contnbutlon was not reqUired from the City for the year ended December 31, 2000 The
Stillwater Fire Department Fire Relief AsSOCiation also receives funding from the State of
Minnesota two-percent fire premium tax The City receives the contnbutlons and IS reqUired
by state statute to pass thiS through as payment to the Fire Relief AssOCiation Investment
earnings also add to the resources available for benefits
Annual Pension Cost and Net Pension Obliaation
The CIty'S annual pension cost and net pension obligation for the year ended December 31,
2000 were as follows
Annual ReqUired ContributIOn
Interest on Net PensIOn Obligation
Adjustment to Annual ReqUired Contribution
Annual Pension Cost
Contribution Made
Increase (Decrease) In Net Pension Obligation
Net Pension Obligation Beginning of Year
Net Pension Obligation End of Year
$ 83,966
o
o
$ 83,966
83,966
$ 0
o
$ 0
The annual reqUired contnbutlon for the current year was determined as part of December
31, 2000 actuarial valuation uSing the entry age actuanal cost method The Significant .
50
.
CITY OF STILLWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
actuanal assumptions Included (a) 5% Investment rate of return, and (b) age and service
retirement was assumed to occur at age 50 Net pension obligations on annual actuanal
baSIS are not calculated for individual volunteer fire relief associations since state statutes
permit alternate calculation of reqUired reserves based on overall actuanal assumptions
The CIty'S net pension obligation for the Stillwater Fire Department Fire Relief AsSOCiation
for the years ended December 31,2000,1999, and 1998 are as follows
Disclosure
Annual Pension Cost (APC)
Percentage of APC Contnbuted
Net Pension Obligation
2000
$ 83,966
100%
N/A
1999
$ 80,597
100%
N/A
1998
$ 78,629
100%
N/A
Membership of the Stillwater Fire Department Fire Relief AsSOCiation at December 31, 2000,
was compnsed of the follOWing
.
Terminated members entitled to benefits
but have not received them
Current Members
Vested
Partially Vested
Non-Vested
Total Plan Members
6
9
23
1
39
Contributions Reauired and Contnbutions Made
The City makes contnbutlons to the AssOCiatIOn annually In an amount equal to the Fire Aid
received from the State of Minnesota as reqUired by Mmnesota Statutes The City of
Stillwater IS required to make additIOnal contributions to the Association In the follOWing year
If the follOWing years anticipated administratIVe expenses plus the antiCipated Increase In the
reqUired reserves plus amortization of the onglnal unfunded accrued liability exceeds the
antiCipated revenues The City was not reqUired to make any contributions In excess of Fire
Aid for 2000,1999, and 1998 The contnbutlons made by the City to the AsSOCiation for
2000,1999, and 1998 were $83,966, $80,597 and $78,629, respectively.
Related Partv Investments
As of December 31, 2000, and for the year then ended, the AsSOCiation held no secuntles
Issued by the City or other related parties
NOTE 21. CONDUIT DEBT OBLIGATION
.
On November 19, 1996, the City authonzed the Issuance of $1,740,000 Multi-family HOUSing
Revenue Refunding Bonds, $385,000 Taxable Multi-family Housing Refunding Bonds, and
$2,550,000 Multi-family HOUSing Revenue Refunding Bonds to prOVide for the refinanCing of a
hOUSing development located WIthin the City of Stillwater The aggregate outstanding amount on
December 31, 2000 IS $4,550,000
51
CITY OF STillWATER, MINNESOTA
Notes to Financial Statements (continued)
December 31, 2000
On December 5, 2000, the City authonzed the Issuance of $3,155,000 Vanable Rate Demand
Pnvate School FacIlity Revenue Bonds, Senes 2000 to provide for the fInancing of the
construction of an addItion and renovation of portions of the eXisting school within the City of
Stillwater The aggregate outstandmg amount on December 31, 2000 IS $3,155,000
Both of these bonds are secured by the by the property financed and are payable solely from
from pledged revenues In accordance with the terms of the Indenture The bonds do not
constitute a debt or Indebtedness of the City or a charge agaInst the general credrt or taxing
powers of the City The bonds do not constitute an Indebtedness, pecumary liability, general or
moral obligatIon or pledge of faith or credit or any taxIng power Accordingly, these bonds have
not been Included or reported In the accompanymg finanCial statements
52
.
.
.
.
.
COMBINING AND INDIVIDUAL
FUND STATEMENTS AND
ACCOUNTS
.
.
GENERAL FUND
.
.
CITY OF STillWATER, MINNESOTA
.
GENERAL FUND
BALANCE SHEET
December 31, 2000
(With comparative amounts for December 31, 1999)
2000 1999
ASSETS
Cash and Investments $ 3,639,835 $ 3,351,003
Accrued Interest receivable 26,610 20,454
Accounts receivable 93,366 48,4 78
Taxes receivable
Delinquent 60,056 49,154
Due from county 32,464 60,776
Special assessments receivable
Delinquent 10,908
Deferred 32,745 1,700
Due from county 619
Due from other governments 19,027 46,425
Total assets $ 3,904,103 $ 3,589,517
. lIABILITIES AND FUND BALANCE
liabilities
Accounts payable $ 239,206 $ 184,934
Contracts payable 43,804 17,178
Salanes payable 153,796 143,300
DepOSits payable 321,750 213,250
Due to other governments 10,286 11,450
Deferred revenue 92,801 61,762
Compensated absences payable 92,727 94,069
Total liabilities $ 954,370 $ 725,943
Fund balance:
Reserved.
Reserved for compensated absences $ 532,536 $ 590,714
Unreserved'
DeSignated for Insurance 17,763 17,763
DeSignated for working capital 2,399,434 2,255,097
Total fund balance $ 2,949,733 $ 2,863,574
. Total liabilities and fund balance $ 3,904,103 $ 3,589,517
57
CITY OF STILLWATER, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES .
IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31, 2000
(With comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable ) Actual
Revenues:
Property taxes
Current $ 2,794,420 $ 2,746,089 $ (48,331) $ 2,699,860
Delinquent 29,292 29,292 52,689
PILOT 7,500 8,250 750 10,355
Miscellaneous 129 129 306
Total property taxes $ 2,801,920 $ 2,783,760 $ (18,160) $ 2,763,210
Special Assessments $ $ $ $ 7,501
Licenses and permits
BUSiness $ 344,235 $ 563,367 $ 219,132 $ 381,484
Non-business 6,010 12,914 6,904 3,809
Total licenses and permits $ 350,245 $ 576,281 $ 226,036 $ 385,293
Fines and forferts $ 186,500 $ 130,007 $ (56,493) $ 186,981
Charges for services .
Fire contracts $ 211,013 $ 211,342 $ 329 $ 211,013
Admlntstratlve 330,482 362,751 32,269 150,662
Other 156,950 293,998 137,048 453,182
Total charges for services $ 698,445 $ 868,091 $ 169,646 $ 814,857
Intergovernmental revenues
Federal
COPS grant $ 31,250 $ 31,250 $ $ 37,500
Other 2,200 2,200
State
Homestead credit 1,025,941 1,026,033 92 993,578
Local govemment aid 1,102,068 1,102,068 1,041,287
Local performance aid 19,458
PERA state aid 15,874 15,874 15,874
Police aid 112,000 108,653 (3,347) 106,892
Police training aid 6,000 8,163 2,163 6,255
Fire aid 79,835 83,966 4,131 80,597
State grants 7,716 20,184 12,468 699,420
MSA street maintenance 106,800 121,572 14,772 106,799
Other 3,383
County
Highway aid 2,000 4,355 2,355
Gravel tax 3,350 3,350 3,095
School dlstnct.
Juvemle officer 23,210 25,085 1,875 20,589 .
Totallntergovemmental $ 2,512,694 $ 2,552,753 $ 40,059 $ 3,134,727
(continued)
58
CITY OF STILLWATER, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
. IN FUND BALANCE - BUDGET AND ACTUAL (CONTINUED)
Year Ended December 31, 2000
(With comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable ) Actual
Miscellaneous
Interest $ 35,000 $ 116,251 $ 81,251 $ 94,316
Refunds and reimbursements 50,000 125,075 75,075 159,304
Other 16,250 12,541 (3,709) 80,782
Total miscellaneous $ 101,250 $ 253,867 $ 152,617 $ 334,402
Total revenues $ 6,651,054 $ 7,164,759 $ 513,705 $ 7,626,971
Expenditures:
General Government:
Mayor and CounCil
Personnel services $ 50,135 $ 52,851 $ (2,716) $ 49,221
SeMces and charges 81,576 89,194 (7,618) 115,597
Miscellaneous 25,800 13,048 12,752 24,521
Total mayor and counCil $ 157,511 $ 155,093 $ 2,418 $ 189,339
. Elections
Personnel services $ 11,500 $ 12,948 $ (1,448) $
Supplies 600 251 349 5
Services and charges 1,992 997 995 164
Miscellaneous 665 (665)
Total elections $ 14,092 $ 14,861 $ (769) $ 169
FInance
Personnel services $ 291,688 $ 235,559 $ 56,129 $ 265,423
Supplies 10,800 5,927 4,873 10,238
SeMces and charges 66,389 52,437 13,952 46,208
Miscellaneous 4,200 8,410 (4,210) 5,302
Capital outlay 13,100 13,100
Total finance $ 386,177 $ 302,333 $ 83,844 $ 327,171
AdmInistration
Personnel services $ 329,109 $ 346,683 $ (17,574) $ 313,448
Supplies 9,550 10,507 (957) 8,155
SeMces and charges 102,483 106,811 (4,328) 132,017
Miscellaneous 19,490 38,692 (19,202) 18,296
Capital outlay 20,500 21,931 (1,431) 4,016
Total administration $ 481,132 $ 524,624 $ (43,492) $ 475,932
. (continued)
59
CITY OF STillWATER, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES .
IN FUND BALANCE - BUDGET AND ACTUAL (CONTINUED)
Year Ended December 31, 2000
(WIth comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable ) Actual
Law/City Attorney
Personnel services $ 73,883 $ 74,421 $ (538) $ 71,462
Supplies 2,600 2.812 (212) 2,779
Services and charges 133,934 173,130 (39,196) 179,535
Miscellaneous 248 (248) 5,903
Total law/city attorney $ 210,417 $ 250,611 $ (40,194) $ 259,679
Plant operation
Personnel services $ 39,237 $ 33,745 $ 5,492 $ 12,406
Supplies 11,230 28,275 (17,045) 24,874
Services and charges 82,287 125,930 (43,643) 119,629
Miscellaneous 850 1,762 (912) 1,767
CapItal outlay 16,000 14,450 1,550
Total plant operations $ 149,604 $ 204,162 $ (54,558) $ 158,676
Total general government $ 1,398,933 $1,451,684 $ (52,751) $1,410,966 .
Public Safety:
Police
Personnel servIces $ 1,476,339 $ 1,492,236 $ (15,897) $ 1,393,666
Supplies 36,200 52,368 (16,168) 36,265
SeMces and charges 108,307 96,953 11,354 98,336
Miscellaneous 42,071 44,714 (2,643) 42,866
Capital outlay 115,800 116,081 (281) 132,908
Total police $1,778,717 $ 1,802,352 $ (23,635) $1,704,041
Fire
Personnel serviceS $ 557,415 $ 582,203 $ (24,788) $ 542,414
Supplies 20,400 34,849 (14,449) 21,033
Services and charges 151,312 155,667 (4,355) 146,074
Miscellaneous 6,350 7,040 (690) 9,445
Capital outlay 63,950 91,434 (27,484) 21,780
Total fire $ 799,427 $ 871,193 $ (71,766) $ 740,746
InspectIon
Personnel services $ 197,131 $ 192,769 $ 4,362 $ 178,195
SeMces and charges 5,100 4,875 225 4,312
Supplies 44,695 62,162 (17,467) 28,496
Miscellaneous 1,400 1,654 (254) 1,401 .
Capital outlay 2,000 2,000 17 ,235
Total inspection $ 250,326 $ 261,460 $ (11,134) $ 229,639
60 (continued)
CITY OF STILLWATER, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
. IN FUND BALANCE - BUDGET AND ACTUAL (CONTINUED)
Year Ended December 31, 2000
(With comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable) Actual
CIvil defense
Supplies $ 50 $ $ 50 $
Services and charges 2,950 61 2,889 900
Capital outlay 19,000 19,000
Total Civil defense $ 22,000 $ 61 $ 21,939 $ 900
Planning
Personnel servIces $ 166,463 $ 173,270 $ (6,807) $ 158,065
Supplies 6,200 2,804 3,396 4,293
Services and charges 34,340 28,975 5,365 46,560
Miscellaneous 2,000 2,288 (288) 1,862
Capital outlay 18,340
Total planning $ 209,003 $ 207,337 $ 1,666 $ 229,120
Total public safety $ 3,059,473 $ 3,142,403 $ (82,930) $ 2,904,446
. Public Works:
General
Personnel services $ 239,167 $ 246,144 $ (6,977) $ 236,713
Supplies 4,000 5,398 (1,398) 6,229
Services and charges 22,642 28,857 (6,215) 36,244
Miscellaneous 2,010 2,639 (629) 258
Capital outlay 7,500 7,500 10,273
Total general $ 275,319 $ 283,038 $ (7,719) $ 289,717
Streets
Personnel serviceS $ 364,212 $ 422,386 $ (58,174) $ 338,057
Supplies 94,500 147,696 (53,196) 106,424
Services and charges 135,852 162,043 (26,191) 132,687
Miscellaneous 9,000 10,581 (1,581) 20,767
Capital outlay 482,000 174,424 307,576 191,892
Total streets $ 1,085,564 $ 917,130 $ 168,434 $ 789,827
Shop
Personnel services $ 92,440 $ 66,864 $ 25,576 $ 90,046
Supplies 13,200 3,127 10,073 6,955
SeMces and charges 19,795 20,729 (934) 16,624
Miscellaneous 500 5,808 (5,308) 2,050
. Capital outlay 27,400 12,103 15,297
Total shop $ 153,335 $ 108,631 $ 44,704 $ 115,675
(continued)
61
CITY OF STILLWATER, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES .
IN FUND BALANCE - BUDGET AND ACTUAL (CONTINUED)
Year Ended December 31,2000
(WIth comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable) Actual
Signs and lighting.
Supplies $ 12,000 $ 9,649 $ 2,351 $ 7,141
Services and charges 162,000 210,380 (48,380) 171,705
Miscellaneous 524 (524) 363
Capital outlay 8,000 8,000
Total signs and lighting $ 182,000 $ 220,553 $ (38,553) $ 179,209
Total public works $ 1,696,218 $ 1,529,352 $ 166,866 $1,374,428
Other:
Personnel serviceS $ 126,053 $ 201,093 $ (75,040) $ 125,261
Services and charges 4,100 97,205 (93,105) 760,829
Miscellaneous 5,000 31,711 (26,711) 1,647
Capital outlay 33,133
Total other $ 135,153 $ 330,009 $ (194,856) $ 920,870
.
Totalexpendrtures $ 6,289,777 $ 6,453,448 $ (163,671) $ 6,610,710
Revenues over expenditures $ 361,277 $ 711,311 $ 350,034 $ 1,016,261
other finanCing sources (uses):
Sale of Property $ 75,000 $ 27,124 $ (47,876) $
Operating transfers In
Capital Project Fund 775,250 509,023 (266,227) 387,916
Operating transfers (out)
Special Revenue Fund (1,211,527) (1,219,327) (7,800) (1,117,447)
Total other finanCing
sources (uses) $ (361 ,277) $ (683,180) $ (321,903) $ (729.531)
Revenues and other sources over
expenditures and other uses $ $ 28,131 $ 28,131 $ 286,730
Fund balance, January 1 2,863.574 2,576,281
ReSidual equity transfer 58,028 563
Fund balance. December 31 $ 2,949,733 $ 2,863,574
.
62
.
.
.
SPECIAL REVENUE FUNDS
Special Events - to account for specIal events held WIthin the CIty and sponsored by CIty CIVIC
organizations Financing IS provided from the General Fund
Librarv Donations - to account for donations received from IndIViduals and used for library
expenditures not Included In the operating budget of the library
St. Croix Vallev Recreation Center - to account for the operation of the sports faCIlity In StIllwater
DARE - to account for operations of a drug awareness program FinancIng IS prOVIded from
donations
Police Forfeitures - to account for funds receIved from the sale of forfeitures of Items seized by the
police and used for expenditures not Included In the operating budget of the police department
Friends of Police Department - to account for donations receIved to support the police department
and used for expenditures not Included In the general operating budget of the department
Friends of Fire Department - to account for donations received to support the fire department and
used for expenditures not Included In the general operating budget of the department
Middle River Watershed - to account for the Implementation and maintenance for the Middle RIver
Watershed area Financing IS prOVided from the General Fund
Librarv - to account for the operations of the CIty'S library
Park - to account for the operations of the CIty'S parks
Park Dedication - to account for fees paId by developers and legally restncted to capItal outlay for
CIty parks
Dutch Elm Control - to account for diseased tree removal and contaInment WIthin the CIty Funds
were proVided In prior years through a speCial tax levy
Washinaton County Recvclina Grant - to account for recycling grants received from WashIngton
County and restricted as to use.
Librarv Endowments - to account for funds received from pnvate endowments and restncted to
library expendItures not Included In the operatIng budget of the library
CITY OF STillWATER, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
December 31, 2000
(WIth comparative totals for December 31,1999)
.
ASSETS
Cash and Investments
Accrued Interest receIvable
Accounts receivable
Special assessments receivable
Dehnquent
Tax forfeit
Due from other governments
St CroIx
Valley
Special lIbrary Recreation
Events Donations Center DARE
$ 18 $ 10,304 $ 330,425 $ 1,162
242 2,361 52
2,555
1,723
Total Assets
$
18
$ 10,546
$ 335,341
$
2,937
LIABILITIES AND FUND BALANCE
liabilities
Accounts payable $ $ $ 78,733 $ 325
Contracts payable 111,711 .
Salanes payable
DepOSits payable
Due to other governments 98 2,294
Deferred revenue
Compensated absences payable
Total liabilities $ $ 98 $ 192,738 $ 325
Fund balance
Unreserved
DeSIgnated for Lowell Park $ $ $ $
DeSignated for workIng capital 18 10,448 142,603 2,612
Total fund balance $ 18 $ 10,448 $ 142,603 $ 2,612
Total liabIlities and fund balance $ 18 $ 10,546 $ 335,341 $ 2,937
.
64
.
Fnends Fnends
of of
Police Police Fire Park Dutch Elm
Forfeitures Department Department Library Park Dedication Control
$ 31,566 $ 1,891 $ 4,470 $ 43,241 $ 126,019 $ 100,165 $ 33,392
433 25 41 498 2,444 1,307 502
255
$ 31,999
$
31,520
$ 31,520
$ 31,999
.
$
1,916
$
1,916
$
$
1,916
1,916
$ 4,511
$
4,511
$ 4,511
$ 4,511
6,257
$ 49,996
$
$
$ 49,996
65
$ 128,718
$
9
75,462
9
$ 75,462
$ 128,718
$101,472
$
101,472
$ 101,472
$101,472
280
$ 34,174
$
33,172
$ 33,172
$ 34,174
(continued)
CITY OF STILLWATER, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET (CONTINUED)
December 31, 2000
(With comparative totals for December 31, 1999)
.
Washington
County
Recycling
Grant
library
Endowments
Totals
2000 1999
ASSETS
Cash and Investments
Accrued Interest receivable
Accounts receivable
Special assessments receivable'
Delinquent
Tax forfeit
Due from other governments
$ 27,358
316
$ 90,059
1,214
$ 800,070
9,435
2,810
$893,766
5,483
2,865
280
7,980
302
280
4,858
Total Assets
$ 91,273
$ 820,575
$ 907,554
$ 27,674
LIABILITIES AND FUND BALANCE
liabilities'
Accounts payable $ 343 $ 1,015 $ 122,454 $144,193
Contracts payable 112,642 62,184 .
Salaries payable 31,322 28,400
DepoSits payable 50
Due to other governments 1,437 11,972 29,860
Deferred revenue 280 582
Compensated absences payable 21,960 17,277
Total liabilities $ 343 $ 2,452 $ 300,680 $ 282,496
Fund balance
Unreserved
DeSignated for Lowell Park $ $ $ $ 2,850
DeSignated for working capital 27,331 88,821 519,895 622,208
Total fund balance $ 27,331 $ 88,821 $ 519,895 $ 625,058
Total liabilities and fund balance $ 27,674 $ 91,273 $ 820,575 $ 907,554
.
...
66
.
.
THIS PAGE INTENTIONALLY LEFT BLANK
.
CITY OF STILLWATER, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE .
Year Ended December31,2000
(WIth comparative totals for December 31,1999)
St CroIx
Valley
SpeCial Library Recreation Police
Events Donations Center DARE Forfertures
Revenues:
Special Assessments $ $ $ $ $
Charges for services 698,782 510
Intergovemmental
Interest 10,416 230 1,911
Donations 5,000 67,512 799
Miscellaneous 10,909 20,000 1,723 12,576
Total revenues $ 5,000 $ 10,909 $ 796,710 $ 3,262 $ 14,487
Expenditures:
Personnel services $ $ $ $ $
Supplies 13,008 89,088 5,943 6,976
Services and charges 2,504 7,021 716,644 1,012
Miscellaneous 28,078 17,464 1,342
Capital outlay 164,212 1,694
Totalexpendrtures $ 30,582 $ 20,029 $ 987,408 $ 5,943 $ 11 ,024 .
Revenues over (under)
expenditures $ (25,582) $ (9,120) $ (190,698) $ (2,681) $ 3,463
Other financing sources (uses):
Bond proceeds $ $ $ $ $
Operating transfers In
General Fund 25,600
SpeCial Revenue Fund
Capital Projects Fund 125,390
Operating transfers (out)
Special Revenue Fund (951)
Debt SeMce Fund
Capital Projects Fund
Enterpnse Fund
Total finanCing
sources (uses) $ 25,600 $ $ 124,439 $ $
Revenues and other financing
sources over (under)
expenditures and other
financing uses $ 18 $ (9,120) $ (66,259) $ (2,681) $ 3,463
Fund balance, January 1 19,568 208,862 5,293 28,057
Residual equrty transfer .
Fund balance, December 31 $ 18 $ 10,448 $ 142,603 $ 2,612 $ 31,520
68
.
Fnends Fnends
of of Middle
Police FIre River Park
Department Department Watershed Library Park Dedlcabon
$ $ $ $ $ $
4,720 6,418
111 181 381 2,198 10,781 5,768
3,095 858 67,300
6,633 7,880 3,350
$ 111 $ 3,276 $ 381 $ 14,409 $ 92,379 $ 9,118
$ $ $ $ 535,805 $ 368,139 $
94,781 50,707
89,862 57,618
6,833 9,707
53,099 757,392
. $ $ $ $ 780,380 $ 1,243,563 $
$ 111 $ 3,276 $ 381 $ (765,971 ) $ (1,151,184) $ 9,118
$ $ $ $ $ 295,000 $
699,572 494,155
951
49,771 336,197
$
$
$
$
750,294
$ 1,125,352
$
$ 111 $ 3,276 $ 381 $ (15,677) $ (25,832) $ 9,118
1,805 1,235 6,213 15,686 101,294 92,354
. (6,594)
$ 1,916 $ 4,511 $ $ 9 $ 75,462 $ 101,472
(conbnued)
69
CITY OF STILLWATER, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES .
CHANGES IN FUND BALANCE (CONTINUED)
YearEnded December 31, 2000
(With comparative totals for December 31,1999)
Washington
County
Dutch Elm Recycling Library Totals
Control Grant Endowments 2000 1999
Revenues:
Special assessments $ $ $ $ $ 488
Charges for serviceS 710,430 810,984
Intergovernmental 65,678 65,678 65,660
Interest 2,216 1,392 5,356 40,941 24,891
Donations 144,564 269,371
Miscellaneous 63,071 76,954
Total revenues $ 2,216 $ 67,070 $ 5,356 $ 1,024,684 $ 1,248,348
Expenditures:
Personnel service $ $ $ $ 903,944 $ 859,590
Supplies 4,627 265,130 254,254
Services and charges 7,140 38,070 919,871 707,004
Miscellaneous 173 19,999 83,596 74,424
Capital outlay 976,397 509,527 .
Totalexpendrtures $ 7,313 $ 58,069 $ 4,627 $ 3,148,938 $ 2,404,799
Revenues over (under)
expenditures $ (5,097) $ 9,001 $ 729 $ (2,124,254) $ (1,156,451)
Other financing sources (uses):
Bond proceeds $ $ $ $ 295,000 $
Operating transfers In
General Fund 1,219,327 1,117,447
Special Revenue Fund 951
Capital ProJeds Fund 511,358 468,830
Operating transfers (out)
SpeCial Revenue Fund (951)
Debt SeMce Fund (200,976)
Capital Projects Fund (24,314)
Enterpnse Fund (61,BOO)
Total finanCing
sources (uses) $ $ $ $ 2,025,685 $ 1,299,187
Revenues and other finanCing
sources over (under)
expendrtures and other
finanCing uses $ (5,097) $ 9,001 $ 729 $ (98,569) $ 142,736
Fund balance, January 1 38,269 18,330 88,092 625,058 482,885 .
Residual equity transfer (6,594) (563)
Fund balance, December 31 $ 33,172 $ 27,331 $ 88,821 $ 519,895 $ 625,058
70
CITY OF STillWATER, MINNESOTA
SPECIAL REVENUE FUND - SPECIAL EVENTS
. STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31, 2000
(WIth comparatIve amounts for the year ended December 31, 1999)
2000
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
Revenues:
Donations $ 5,000 $ 5,000 $ $
Expenditures:
Services and charges $ 1,266 $ 2,504 $ (1,238) $ 1,899
ContributIons 21,000 28,000 (7,000) 21,000
MIscellaneous 500 78 422 500
Total expenditures $ 22,766 $ 30,582 $ (7,816) $ 23,399
Revenues under expenditures $ (17,766) $ (25,582) $ (7,816) $ (23,399)
. Other financing sources:
Operating transfers In
General Fund $ 17 ,800 $ 25,600 $ 7,800 $ 17,770
Dutch Elm Fund
Total other finanCing
sources $ 17 ,800 $ 25,600 $ 7,800 $ 17,770
Revenues and other finanCIng
sources over (under) expendItures $ 34 $ 18 $ (16) $ (5,629)
Fund balance, January 1 5,629
Fund balance, December 31 $ 18 $
.
71
CITY OF STillWATER, MINNESOTA
SPECIAL REVENUE FUND - ST CROIX VALLEY RECREATION CENTER
STATEMENT OF REVENUES, EXPENDITURES AND .
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31, 2000
(WIth comparatIVe amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable ) Actual
Revenues:
Charges for services $ 544,380 $ 698,782 $ 154,402 $ 802,130
Interest 10,416 10,416 4,458
Donations 20,000 67,512 47,512 225,290
MIscellaneous 20,000 20,000 11,850
Total revenues $ 564,380 $ 796,710 $ 232,330 $1,043,728
Expenditures:
Supplies $ 48,550 $ 89,088 $ (40,538) $ 76,559
Services and charges 458,524 716,644 (258,120) 526,891
Miscellaneous 11,000 17 ,464 (6,464) 22,576 .
Capital outlay 12,000 164,212 (152,212) 19,783
Total expenditures $ 530,074 $ 987,408 $ (457,334) $ 645,809
Revenues over (under) expenditures $ 34,306 $ (190,698) $ (225,004) $ 397,919
Other financing sources (uses):
Operating transfer In
Capital Projects Fund $ 12,000 $ 125,390 $ 113,390 $
Operating transfers (out)
SpeCial Revenue Fund (951) (951)
Debt Service Fund (200,976)
Capital Projects Fund (24,314)
Total other finanCing
sources (uses) $ 12,000 $ 124,439 $ 112,439 $ (225,290)
Revenues and other finanCing
sources over (under) expenditures $ 46,306 $ (66,259) $ (112,565) $ 172,629
Fund balance, January 1 208,862 36,233
Fund balance, December 31 $ 142,603 $ 208,862 .
72
CITY OF STillWATER, MINNESOTA
SPECIAL REVENUE FUND - DARE
. STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31, 2000
(With comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable) Actual
Revenues:
Charges for services $ 1,000 $ 510 $ (490) $ 238
Interest 230 230 303
Donations 3,000 799 (2,201 ) 3,087
Miscellaneous 1,723 1,723
Total revenues $ 4,000 $ 3,262 $ (738) $ 3,628
Expenditures:
Supplies $ 3,500 $ 5,943 $ (2,443) $ 4,602
ServIces and charges 96
. Total expenditures $ 3,500 $ 5,943 $ (2,443) $ 4,698
Revenues over (under) expenditures $ 500 $ (2,681) $ (3,181) $ (1,070)
Fund balance, January 1 5,293 6,363
Fund balance, December 31 $ 2,612 $ 5,293
.
73
CITY OF STillWATER, MINNESOTA
SPECIAL REVENUE FUND - LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND .
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31,2000
(WIth comparattve amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable) Actual
Revenues:
Charges for services $ 8,000 $ 4,720 $ (3,280) $ 7,357
Interest 2,198 2,198 3,516
Donations 500 858 358 274
Miscellaneous 4,500 6,633 2,133 6,479
Total revenues $ 13,000 $ 14,409 $ 1,409 $ 17,626
Expenditures:
Personnel services $ 510,226 $ 535,805 $ (25,579) $ 494,910
Supplies 104,885 94,781 10,104 93,431
Services and charges 92,611 89,862 2,749 96,195
Miscellaneous 4,850 6,833 (1,983) 6,618 .
Capital outlay 66,370 53,099 13,271 91,405
Totalexpendrtures $ 778,942 $ 780,380 $ (1,438) $ 782,559
Revenues under expenditures $ (765,942) $ (765,971) $ (29) $ (764,933)
Other financing sources:
Operating transfer In
General Fund $ 699,572 $ 699,572 $ $ 666,612
Special Revenue Fund 951 951
Capital Projects Fund 66,370 49,771 (16,599) 91,405
Total other financing
sources $ 765,942 $ 750,294 $ (15,648) $ 758,017
Revenues and other finanCing sources
under expenditures $ $ (15,677) $ (15,677) $ (6,916)
Fund balance, January 1 15,686 22,602
Fund balance, December 31 $ 9 $ 15,686
.
74
CITY OF STillWATER, MINNESOTA
SPECIAL REVENUE FUND - PARK
. STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31,2000
(With comparatIve amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable ) Actual
Revenues:
Charges for services $ 3,000 $ 6,418 $ 3,418 $ 1,259
Interest 10,781 10,781 1,422
DonatIons 1,000 67,300 66,300 20,200
Miscellaneous 13,000 7,880 (5,120) 7,979
Total revenues $ 17,000 $ 92,379 $ 75,379 $ 30,860
Expenditures:
Personnel servIces $ 410,032 $ 368,139 $ 41,893 $ 364,680
Supplies 40,800 50,707 (9,907) 40,255
Services and charges 55,023 57,618 (2,595) 70,038
. MIscellaneous 5,300 9,707 (4,407) 9,717
CapItal outlay 144,300 757,392 (613,092) 390,885
Total expendItures $ 655,455 $ 1,243,563 $ (588,108) $ 875,575
Revenues under expendItures $ (638,455) $ (1,151,184) $ (512,729) $ (844,715)
Other finanCing sources:
Bond proceeds $ $ 295,000 295,000 $
Operating transfer In'
General Fund 494,155 494,155 429,065
CapItal Projects Fund 144,300 336,197 191,897 377,425
Total other financIng
sources $ 638,455 $ 1,125,352 $ 486,897 $ 806,490
Revenues and other financing
sources under expenditures $ $ (25,832) $ (25,832) $ (38,225)
Fund balance, January 1 101,294 139,519
Fund balance, December 31 $ 75,462 $ 101,294
.
75
CITY OF STillWATER. MINNESOTA
SPECIAL REVENUE FUND - DUTCH ELM CONTROL
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31, 2000
(WIth comparative amounts for the year ended December 31, 1999)
.
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable) Actual
Revenues:
Interest $ $ 2,216 $ 2,216 $ 2,204
Special Assessments 488
Total revenues $ $ 2,216 $ 2,216 $ 2,692
Expenditures:
Supplies $ $ $ $ 335
Services and charges 2,700 7,140 (4,440) 6,680
Miscellaneous 173 (173) 972
Total expenditures $ 2,700 $ 7,313 $ (4,613) $ 7,987 .
Revenues under expenditures $ (2,700) $ (5,097) $ (2,397) $ (5,295)
Fund balance, January 1 38,269 43,564
Fund balance, December 31 $ 33,172 $ 38,269
.
76
CITY OF STILLWATER, MINNESOTA
SPECIAL REVENUE FUND - WASHINGTON COUNTY RECYCLING GRANT
. STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Year Ended December 31, 2000
(WIth comparative amounts for the year ended December 31, 1999)
2000
Vanance
Favorable 1999
Budget Actual (Unfavorable ) Actual
Revenues:
Intergovernmental
Washington County
Recycling Grant $ 65,700 $ 65,678 $ (22) $ 65,660
Interest 1,392 1,392 1,483
Total revenues $ 65,700 $ 67,070 $ 1,370 $ 67,143
Expenditures:
Service and charges $ $ 38,070 (38,070) $
Miscellaneous 15,700 19,999 (4,299) 4,116
. Total expenditures $ 15,700 $ 58,069 $ (42,369) $ 4,116
Revenues over expenditures $ 50,000 $ 9,001 $ 40,999 $ 63,027
Other financing uses:
Operating transfers out
Solid Waste Fund $ (50,000) $ $ 50,000 $ (61,800)
Revenues over expenditures
and other finanCIng uses $ $ 9,001 $ 90,999 $ 1,227
Fund balance, January 1 18,330 17,103
Fund balance, December 31 $ 27,331 $ 18,330
.
77
.
.
THIS PAGE INTENTIONALLY LEFT BLANK
.
.
DEBT SERVICE FUNDS
.
.
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable $ $ $ $
Arbitrage payable
Deferred revenue 3,177 634 3,801
Total liabilities $ $ 3,177 $ 634 $ 3,801
Fund balance
Reserved for debt service $ 296,371 $ 237,128 $ 28,411 $ 242,634
Total liabilities and fund balance $ 296,371 $ 240,305 $ 29,045 $ 246,435
.
80
.
.
.
$5,530,000 $705,000 $2,500,000 $2,135,000 $700,000
CO CO C.O. Sports Revenue TIF
Bonds of Bonds of Bonds of Bonds of Bonds of
1996-A 1997 -A 1999-B 2000-0 1989-B
$ 515,439 $ 146,580 $ 211,916 $ 61,558 $ 115,449
3,033 958 981 992 364
11,636
6,222
$ 536,330
$
11,636
$
11,636
$ 524,694
$ 536,330
2,917
1,455
$ 151,910
$
2,917
$
2,917
$ 148,993
$ 151,910
5,667
3,019
$ 221,583
$
5,667
$
5,667
$ 215,916
$ 221,583
81
$
62,550
$
$
$
$
62,550
62,550
$ 115,813
$
$
$ 115,813
$ 115,813
(continued)
CITY OF STillWATER, MINNESOTA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET (CONTINUED)
December 31, 2000
(With comparatIve totals for December 31, 1999)
.
$2,265,000 $3,400,000 $810,000 $1,000,000
TIF TIF TIF TIF
Bonds of Bonds of Bonds of Bonds
2000-F 1991-C 1996-C of 1993-A
ASSETS
Cash and Investments $ 4,606 $ 2,812,592 $ 178,156 $ 161,511
Accrued Interest receivable 10 7,612 2,075 960
Accounts receIvable
Taxes receIvable'
Delinquent
Due from County
Special assessments receIvable.
Delinquent
Deferred
Special deferred
Tax forfeIt
Due from County .
Total assets $ $ 2,820,204 $ 180,231 $ 162,471
4,616
LIABILITIES AND FUND BALANCE
LIabIlitIes
Accounts payable $ 3,750 $ $ $
Arbitrage payable
Deferred revenue
Total liabilItIes $ 3,750 $ $ $
Fund balance.
Reserved for debt servIce $ 866 $ 2,820,204 $ 180,231 $ 162,471
Total liabIlities and fund balance $ 4,616 $ 2,820,204 $ 180,231 $ 162,471
.
82
.
.
.
$4,800,000 $4,610,000 $1,100,000 $1,390,000 $2,600,000
TIF Revenue Stream Protection Improvement Improvement
Bonds of Bonds of & Improvement Bonds of Bonds of
1994-C 1999-A Loan 2000-A 1991-A
$ 448,269 $ 52,830 $ 55,507 $ 352,247 $ 866,830
1,843 1,796 1,478 10,876
4,578
2,269
$ 450,112
$
59,677
$
$
4,578
$
$
4,578
$ 450,112
$
$
55,099
$ 450,112
59,677
5,316
1,111,712
4,966
$
$ 1,475,719
57,303
$
$
1,117,028
$
$ 1,117,028
$
$
$ 358,691
57,303
$ 1,475,719
57,303
83
4,271
390,052
3,617
$ 1,275,646
$
394,323
$ 394,323
$ 881,323
$ 1,275,646
(continued)
CITY OF STillWATER, MINNESOTA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET (CONTINUED)
December 31, 2000
(With comparative totals for December 31, 1999)
.
$1,400,000 $1,055,000 $1,485,000 $1,410,000
Improvement Improvement Improvement Improvement
Bonds of Bonds Bonds of Bonds of
1993-B of 1994-A 1994-B 1996-B
ASSETS
Cash and Investments $ 423,979 $ 896,509 $ 706,180 $ 910,190
Accrued Interest receIvable 5,655 10,805 8,716 10,119
Accounts receivable 51,939
Taxes receIvable.
Delinquent
Due from County 37
SpecIal assessments receIvable
Delinquent 3,005 90,289 5,113 912
Deferred 40,081 373,287 217,903
SpecIal deferred 63,967 3,952
Tax forfeIt
Due from County 174 2,654 2,471
Total assets $ 472,894 $ 1,049,542 $ 1,159,954 $ .
1,145,547
LIABILITIES AND FUND BALANCE
LIabIlities
Accounts payable $ $ $ $
ArbItrage payable 31,132
Deferred revenue 43,086 142,228 442,367 222,767
Total liabilities $ 43,086 $ 173,360 $ 442,367 $ 222,767
Fund balance
Reserved for debt servIce $ 429,808 $ 876,182 $ 717,587 $ 922,780
Total liabIlities and fund balance $ 472,894 $ 1,049,542 $ 1,159,954 $ 1,145,547
.
84
$485,000 $665,000
Improvement Improvement
Bonds of Bonds of Total
1997 -B 1999-C 2000 1999
$ 197,135 $ 292,275 $ 10,206,147 $ 7,822,094
2,240 3,110 77,058 65,412
51,939 165,162
32,410 28,847
17,722 33,691
2,063 108 111,077 159,215
200,241 344,393 2,677,669 2,032,978
2,426 70,345 67,084
409 409
137 2,226 16,245 22,933
. $ 404,651 $ 642,112 $ 13,261,021 $ 10,397,416
.
.
$
$
$ 3,750
31,132
2,943,849
$
205,139
344,501
2,453,286
$ 205,139
$ 344,501
$ 2,453,286
$ 2,978,731
$ 199,512
$ 297,611
$ 7,944,130
$ 10,282,290
$ 404,651
$ 642,112
$ 10,397,416
$ 13,261,021
85
CITY OF STILLWATER, MINNESOTA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE .
Year Ended December 31, 2000
(With comparabve totals for the year ended December 31, 1999)
$295,000 $1,350,000 $1,840,000 $170,000 $625,000 $990,000
CO CO CO CO CO CO
Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of
200<H: 199Q-A 1993-C 1994-0 1988 2000-c
Revenues:
Property taxes
Current $ $ $ 129,757 $ 25,866 $ $ 245,519
Delinquent 1.286 2,096 205 368
Total property taxes $ $ 1,286 $ 131,853 $ 26,071 $ 368 $ 245,519
Special assessments
Current $ $ $ $ $ $
Delinquent
Prepayments
Tax forfeit
Hookup charges
Total special assessments $ $ $ $ $ $
Interest 1,371 8,420 9,286 739 3,672 4,050
Total revenues $ 1,371 $ 9,706 $ 141,139 $ 26,810 $ 4,040 $ 249,569
Expenditures .
Debt service
Principal $ $ $ 85,000 $ 15,000 $ $
Interest 37,354 5,547
Paymg agent fees 337 437 175
Bond Issuance fees 21,610
Total expenditures $ $ $ 122,691 $ 20,984 $ $ 21,785
Revenues over (under)
expenditures $ 1,371 $ 9,706 $ 18,448 $ 5,826 $ 4,040 $ 227,784
Other financing sources (uses):
Bond and note proceeds $ $ $ $ $ $ 14,850
Operabng transfers In
SpeCial Revenue Funds
Capital Project Funds 295,000
Totalotihernna~ng
sources, net $ 295,000 $ $ $ $ $ 14,850
Revenues over (under)
expenditures and otiher financmg
sources (uses) $ 296,371 $ 9,706 $ 18,448 $ 5,826 $ 4,040 $ 242,634
Fund balance, January 1 137,000 218,680 22,585 59,790
Residual eqUity transfer In (out) (146,706) (63,830) .
Fund balance, December 31 $ 296,371 $ $ 237,128 $ 28,411 $ $ 242,634
86
.
$5,530,000 $705,000 $2,500,000 $2,135,000 $700,000 $2,265,000 $3,400,000 $810,000
CO CO CO Sports Rev TIF TIF TIF TIF
Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of Bonds of
1996-A 1997-A 1998-B 2000-0 1989.B 20Q0-F 1991-C 1996-C
$ 524,962 $ 122,548 $ 254,848 $ $ $ $ $
6,065 1,574 2,837
$ 531,027 $124,122 $ 257,685 $ $ $ $ $
$ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $
13,762 4,314 4,512 4,376 1,608 43 33,584 9,154
$ 544,789 $ 128,436 $ 262,197 $ 4,376 $ 1,608 $ 43 $ 33,584 $ 9,154
.
$ 265,000 $ 105,000 $ 210,000 $ $ 90,000 $ $ 280,000 $ 85,000
240,262 21,137 101,683 76,105 12,687 176,060 24,960
188 600 175 337 537 1,125
27,552 13,889 19,994
$ 505,450 $ 126,737 $ 311,683 $ 103,832 $ 103,024 $ 13,869 $ 476,591 $ 111,085
$ 39,339 $ 1,699 $ (49,486) $ (99,456) $ (101,416) $ (13,846) $ (443,007) $ (101,931)
$ $ $ $ 162,006 $ $ 14,712 $ 2,250,288 $
114,188 495,984 42,000
$ $ $ $ 162,006 $ 114,188 $ 14,712 $ 2,746,272 $ 42,000
$ 39,339 $ 1,699 $ (49,486) $ 62,550 $ 12,772 $ 866 $ 2,303,265 $ (59,931)
485,355 147,294 265,402 103,041 516,939 240,162
.
$ 524,694 $ 148,993 $ 215,916 $ 62,550 $ 115,813 $ 866 $ 2,820,204 $ 180,231
(continued)
87
86
.
$ (53,487) $ 358,691 $ (102,910) $ 97,899 $ (91,831) $ 15,732 $ (37,232)
111,324 984,233 425,277 521,639 337,274 754,819
. (57,837) (523,176) 523,176
$ $ 358,691 $ 881,323 $ $ 429,808 $ 876,182 $ 717,587
(contInued)
89
CITY OF STILLWATER, MINNESOTA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE (CONTINUED) .
Year Ended December 31, 2000
(WIth comparative totals for the year ended December 31, 1999)
$1,410,000 $485,000 $665,000
Improvement Improvement Improvement
Bonds of Bonds of Bonds of Total
1996-B 1997-B 1999-C 2000 1999
Revenues
Property taxes
Current $ $ $ $ 1,494,319 $ 1,478,196
Delinquent 17 ,265 33,907
Total property taxes $ $ $ $ 1,511,584 $ 1,512,103
Special assessments
Current $ 96,411 $ 45,704 $ 76,843 $ 686,070 $ 541,058
Delinquent 51,190 360 2,506 58,934 93,647
Prepayments 94,579 7,879 23,409 245,159 220,237
Tax forfeit 160,000
Hookup charges 69,072 58,687
Total special assessments $ 242,180 $ 53,943 $ 102,758 $ 1,219,235 $ 913,629
Interest 60,869 9,949 14,221 464,925 320,928
Total revenues $ 303,049 $ 63,892 $ 116,979 $ 3,195,744 $ 2,746,660
Expenditures .
Debt servIce
Prrnclpal $ 165,000 $ 50,000 $ 70,000 $ 2,535,000 $ 3,100,000
Interest 44,737 19,555 25,315 1 ,402,333 1,420,071
Paymg agent fees 1,125 600 9,706 9,161
Bond Issuance fees 124,722 2,184
Totalexpendrtures $ 210,862 $ 70,155 $ 95,315 $ 4,071,761 $ 4,531,416
Revenues over (under)
expendItures $ 92,187 $ (6,263) $ 21,664 $ (876,017) $ (1,784,756)
Other finanCing sources (uses):
Bond and note proceeds $ $ $ $ 2,458,536 $
Operating transfers In
Speaal Revenue Funds 200,976
Capital PrOject Funds 1,713,680 1,297,058
Totalotherfinanong
sources, net $ $ $ $ 4,172,216 $ 1,498,034
Revenues over (under)
expenditures and other finanCing
sources (uses) $ 92,187 $ (6,263) $ 21,664 $ 3,296,199 $ (286,722)
Fund balance, January 1 830,593 205,775 275,947 7,944,130 8,230,852
ResIdual equity transfer In (out) (958,039) .
Fund balance, December 31 $ 922,780 $ 199,512 $ 297,611 $ 10,282,290 $ 7,944,130
90
.
.
.
CAPITAL PROJECTS FUNDS
Capital ACQuisition 2000-C - to account for capital acqUlsrt:lOns financed with general obligation
bond Issue of 2000C
1996A Construction/AcQuisition - to account for the revenues and expenditures financed with
general obligation bond Issue of 1996A
Capital ACQuisition 1998-8 - to account for capital projects financed With general obligation capital
outlay bond Issue of 19986
St. Croix Vallev Sports Facilitv - to account for revenue and expenditures In finanCing the
construction of the St CroiX Sports FacIlity
Tax Increment District #3 - to account for revenues and expenditures In tax Increment finanCing
district #3
Tax Increment District #1 - to account for revenues and expenditures In tax Increment finanCing
district #1
Tax Increment District #4 - to account for revenues and expenditures In tax Increment finanCing
district #4
Tax Increment District #6 - to account for revenues and expendItures In tax Increment finanCing
district #6
Tax Increment District #7 - to account for revenues and expenditures In tax Increment finanCing
dlstnct #7
Capital Proiects - to account for CIty share of capital projects not financed with bonding.
Permanent Improvement - to account for capItal projects In the planning and analysiS process or
capital projects not large enough to be financed With bond Issues
1994C TIF Construction - to account for constructIon of public improvements financed With general
obligation TIF bond Issue of 1994C
92
.
Tax Tax Tax Tax
Increment Increment Increment Increment
Dlstnct Dlstnct Dlstnct Dlstnct Capital Permanent
#1 #4 #6 #7 Projects Improvement
$ 172,022 $ 32,897 $ 177,573 $ 9,479 $ 2,602,162 $ 2,450,571
1,767 2,263 2,137 39 38,198 28,659
1,039 56,225
95,571
21,047 52,369 763 1,088
29,741 161 27 10
18,838
50,935 334,085
31,434
2,078 1,761
. $ 321,187 $ 87,529 $ 179,710 $ 10,442 $ 2,694,488 $ 2,921,583
93
CITY OF STillWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET (CONTINUED)
December 31,2000
(WIth comparative totals for December 31, 1999)
.
1994C
TIF Total
Construction 2000 1999
ASSETS
Cash and Investments $ 503,514 $ 7,812,632 $ 4,708,971
Accrued Interest receivable 6,823 118,419 68,117
Accounts receivable 57,264
Loan receivable 95,571 100,189
Taxes receIvable
Delinquent 75,267 22,466
Due from county 29,939 9,440
Special assessment receivable
Delinquent 18,838 63,884
Deferred 385,020 1,824,236
Special deferred 31,434 30,646
Due from county 3,839 1,762
Due from other governments 700,000
Total assets $ 510,337 $ 8,628,223 $ 7,529,711 .
LIABILITIES AND FUND BALANCE
Liabilities'
Accounts payable $ 31,718 $ 39,651 $ 88,842
Contracts payable 299,402 800,196
Due to other governments 83,246 111,858
Due to component Unit 145,340 260,000
DepOSits payable 39,291 1,006
Deferred revenue 606,130 2,041,421
Total liabilities $ 31,718 $ 1,213,060 $ 3,303,323
Fund balance (deficit)
Reserved for capital proJects $ 478,619 $ 7,418,475 $ 4,302,264
Unreserved (3,312) (75,876)
Total fund balance (deficIt) $ 478,619 $ 7,415,163 $ 4,226,388
Total liabilities and fund balance $ 510,337 $ 8,628,223 $ 7,529,711
.
94
.
.
THIS PAGE INTENTIONALLY LEFT BLANK
.
CITY OF STILLWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE .
YearEnded December31,20oo
(Wrth comparative totals for the year ended December 31, 1999)
Tax
Caprtal 1996A Capital St CroiX Increment
AcqUisition Construction! AcqUlsrtlon Sports District
2000-C AcqUISItion 1998-B Faollty #3
Revenues
Property taxes
Current $ $ $ $ $ 217,808
Delinquent
Total property taxes $ $ $ $ $ 217,808
Special assessments
Current $ $ $ $ $
Delinquent
Deferred
Prepayments
Hookup charges
Totalspeclalassessrnents $ $ $ $ $
Intergovernmental
State aid $ $ $ $ $
County aid
Contnbutlon
Totallntergovemmental $ $ $ $ $
Direct charges to developers .
Interest 39,212 139 66,862 56,279 7,663
Miscellaneous
Total revenues $ 39,212 $ 139 $ 66,862 $ 56,279 $ 225,471
Expenditures
Constructlon/acqUlsrtlon costs $ $ 2,895 $ $ 2,237,365 $ 16,031
Revenues over (under) expenditures $ 39.212 $ (2,756) $ 66,862 $ (2,181,086) $ 209,440
Other finanCing sources (uses):
Bond/Loan proceeds $ 975,150 $ $ $ 1,972,994 $
Operating transfers In
SpeCIal Revenue Fund
Operating transfers (out)
General Fund (351,802) (35,323)
Special Revenue Fund (126,519) (276,043)
Debt Service Fund (295,000) (42,000)
Enterpnse Fund (10,845)
Total other finanCing sources
(uses), net $ 496,829 $ $ (617,211) $ 1,972,994 $ (42,000)
Revenues and other sources over
(under) expenditures and other
sources (uses) $ 536,041 $ (2,756) $ (550,349) $ (208,092) $ 167,440 .
Fund balance (defiCit), January 1 1,629 1,139,057 613,300 73,967
Residual eqUity transfers 1,127
Fund balance (defiCit), December 31 $ 536,041 $ $ 586,708 $ 405,208 $ 241,407
96
(403,200)
(740,838)
{121 ,883)
(121,898)
(108,796)
(100,000)
(10,759)
$ (403,200)
$ (740,838)
$ (121,883)
$
$
(330,694)
$
2,462,561
$ 31,422 $ (72,792) $ 48,568 $ 6,896 $ ( 115,900) $ 2,381,152
. (1,786) 69,480 131,142 2,783 1,801,393 (74,090)
956,912
$ 29,636 $ (3,312) $ 179,710 $ 9,679 $ 2,642,405 $ 2,307,062
(continued)
97
CITY OF STILLWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE (CONTINUED) .
Year Ended December 31,2000
(With comparative totals for the year ended December 31,1999)
1994-C
TIF Total
Construction 2000 1999
Revenues
Property taxes
Current $ $ 1,740,935 $ 1,667,654
Delinquent 24 (6,081 )
Total property taxes $ $ 1,740,959 $ 1,661,573
Special assessments
Current $ $ 78,866 $ 125,097
Delinquent 1 ,456 1,758
Deferred
Prepayments 25,427 603,111
Hookup charges 88,270 2,206
Total speoal assessments $ $ 194,019 $ 732,172
Intergovernmental
State aid $ $ 5,900 $ 683,687
County aid 25,000
Contribution 700,000
Totallntergovemmental $ $ 30,900 $ 1,383,687
Direct charges to developers 594,560 120,522 .
Interest 30,105 475,675 317,637
Miscellaneous 5,239 4,602
Total revenues $ 30,105 $ 3,041,352 $ 4,220,193
Expenditures'
Construction/acqUISItion costs $ 20,999 $ 3,487,174 $ 3,217,657
Revenues over (under) expendrtures $ 9,106 $ (445,822) $ 1,002,536
Other finanCing sources (uses)
Bond/Loan proceeds $ $ 5,421,464 $
Operating transfers In
SpeCial Revenue Fund 24,314
Operating transfers (out)
General Fund (509,023) (387,916)
Speoal Revenue Fund (511,358) (468,830)
Debt SeMce Fund (1,713,680) (1,297,058)
Enterprise Fund (10,845) (161,562)
Total other finanCing sources
(uses), net $ $ 2,676,558 $ (2,291,052)
Revenues and other sources over
(under) expendrtures and other
sources (uses) $ 9,106 $ 2,230,736 $ (1,288,516) .
Fund balance (defiCit), January 1 469,513 4,226,388 5,514,904
Residual equity transfers 958,039
Fund balance (deflcrt), December 31 $ 478,619 $ 7,415,163 $ 4,226,388
98
.
.
.
ENTERPRISE FUNDS
Sanitary Sewer Fund - to account for the provision of sanitary sewer service to the residents and
commercIal and Industnal establishments of the City
Storm Sewer Fund - to account for the provIsion of storm sewer service to the residents and
commercial and industrial establishments of the City
Solid Waste Fund - to account for the proVISion of solid waste services to the residents of the City
ParkinQ Fund - to account for the operation of parking faclllttes located within the downtown of the
City
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUNDS
COMBINING BALANCE SHEET .
December 31, 2000
(With comparative totals for December 31, 1999)
Sanitary Storm
Sewer Sewer Parking
Fund Fund Fund
ASSETS
Current assets
Cash and Investments $ 1,037,498 $ 235,002 $ 143,367
Receivables.
Accrued Interest receivable 12,700 1,334 2,059
Accounts receivable 135,785 4,850
Accounts receivable certIfied to county 199,836
Due from other governments 6,514 667
Prepaid expenses 76,224
Total current assets $ 1,468,557 $ 236,336 $ 150,943
Fixed assets $ 8,381,140 $ $ 152,713
Less accumulated depreCiation 2,215,080 50,799
Net fixed assets $ 6,166,060 $ $ 101,914
Total assets $ 7,634,617 $ 236,336 $ 252,857
.
LIABILITIES AND FUND EQUITY
Current Itablltttes
Accounts payable $ 6,390 $ 7,381 $
Contracts payable 4,620
Salanes payable 6,059 1,234 1,787
Due to component Unit 41,284
Due to other governments 33,145 110
Compensated absences 3,254 1,056 494
Total current liabilities $ 94,752 $ 9,671 $ 2,391
Noncurrent liabilities'
Compensated absences $ 15,295 $ $
Total noncurrent Itabllltles $ 15,295 $ $
T otalltabllltles $ 110,047 $ 9,671 $ 2,391
EqUity
Contnbuted capital, net $ 5,264,201 $ $ 1,509
Retained earnings
Unreserved 2,260,369 226,665 248,957
Total eqUity $ 7,524,570 $ 226,665 $ 250,466 .
T otalltabllltles and eqUity $ 7,634,617 $ 236,336 $ 252,857
100
.
Totals
2000
1999
$ 1,415,867 $ 1,285,369
16,093 9,889
140,635 255,266
199,836 247,156
7,181 25,273
76,224 83,088
$ 1,855,836 $ 1,906,041
$ 8,533,853 $ 8,005,267
2,265,879 2,132,286
$ 6,267,974 $ 5,872,981
$ 8,123,810 $ 7,779,022
.
$ 13,771 $ 38,575
4,620 255,362
9,080 7,304
41,284
33,255 106,145
4,804 4,566
$ 106,814 $ 411,952
$ 15,295 $ 12,733
$ 15,295 $ 12,733
$ 122,109 $ 424,685
$ 5,265,710 $ 4,855,695
2,735,991 2,498,642
. $ 8,001,701 $ 7,354,337
$ 8,123,810 $ 7,779,022
101
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND .
CHANGES IN RETAINED EARNINGS
Year ended December 31, 2000
(With comparative totals for the year ended December 31, 1999)
Sanitary Stonn
Sewer Sewer Solid Waste
Fund Fund Fund
Operating revenues:
Charges for serviceS $ 1,418,020 $ 185,645 $
Other
Total operatIng revenues $ 1 ,418,020 $ 185,645 $
Operating expenses:
Personnel servIceS $ 175,026 $ 32,513 $
Repairs and supplies 31,778 6,102
Contractual servIces 1,003,731 387
Englneenng services 886 1,160
UtllrtJes 30,613
ProfeSSIonal services 10,422
Parking lot leases
AdmInistrative charges 41,845 11,256
DepreCiatIOn
On purchased assets 53,733 132
On contnbuted assets 128,784
Office supplies and postage 3,733 .
Miscellaneous 9,203 68 508
Total operating expenses $ 1,479,332 $ 61,908 $ 640
Operating Income (loss) $ (61,312) $ 123,737 $ (640)
Nonoperating revenues:
Interest Income $ 74,597 $ 5,887 $ 2,749
Water and sewer availability charges (21,863)
Loss on disposal of fixed assets (21,310)
Miscellaneous 62,424 2,000 282
Total nonoperating revenues $ 93,848 $ 7,887 $ 3,031
Net Income (loss) before operating
transfers $ 32,536 $ 131,624 $ 2,391
Operating transfers:
Operating transfer In
Special Revenue Fund $ $ $
Capital Projects Fund 7,658
Total operating transfers $ 7,658 $ $
Net Income (loss) $ 40,194 $ 131,624 $ 2,391
Credit for transfer to retained earnings
for depreciation $ 128,784 $ $
Net Increase In retained earnings $ 168,978 $ 131,624 $ 2,391 .
Retained earnings, January 1 2,091,391 95,041 49,043
ResIdual equity transfer (51,434)
Retained earnings, December 31 $ 2,260,369 $ 226,665 $
102
.
Parking Totals
Fund 2000 1999
$ 70,315 $ 1,673,980 $ 2,732,588
74,925
$ 70,315 $ 1,673,980 $ 2,807,513
$ 45,414 $ 252,953 $ 243,039
918 38,798 37,720
15,632 1,019,750 2,365,585
2,046 10,950
30,613 28,923
10,422 9,036
11,756 11,756 11,756
9,381 62,482 60,662
7,506 61,371 44,842
128,784 114,676
299 4,032 3,934
. 5,891 15,670 7,155
$ 96,797 $ 1,638,677 $ 2,938,278
$ (26,482) $ 35,303 $ (130,765)
$ 9,085 $ 92,318 $ 69,733
(21,863) 1,960
(21,310)
64,706 48,613
$ 9,085 $ 113,851 $ 120,306
$ (17,397) $ 149,154 $ (10,459)
$ $ $ 61,800
3,187 10,845 161,562
$ 3,187 $ 10,845 $ 223,362
$ (14,210) $ 159,999 $ 212,903
$ $ 128,784 $ 114,676
$ (14,210) $ 288,783 $ 327,579
. 263,167 2,498,642 2,171,063
(51,434)
$ 248,957 $ 2,735,991 $ 2,498,642
103
104
.
Solid Waste
Fund
Parking
Fund
Totals
2000 1999
$
(640) $ (26,482)
$ 35,303
$ (130,765)
132 7,506 190,155 159,518
282 30,891 39,958
2,094 155,747 9,806
(249) 18,092 4,915
6,864 (83,088)
(103,675) (21 ,136) (273,770) (84,112)
41,284
(20,826) (34) (72,890) 63,799
(123) 2,800 (9,888)
. $ ( 124, 727) $ (38,424) $ 134,476 $ (29,857)
$ (51,434) $ $ (51,434) $ 61,800
$ (51,434) $ $ (51,434) $ 61,800
$ $ (3,187) $ (67,659) $ (234,887)
3,187 10,845 161,562
11,952 10,615
$ $ $ (44,862) $ (62,710)
$ 2,749 $ 9,085 $ 92,318 $ 69,733
$ 2,749 $ 9,085 $ 92,318 $ 69,733
$ (173,412) $ (29,339) $ 130,498 $ 38,966
173,412 172,706 1,285,369 1,246,403
$ $ 143,367 $ 1,415,867 $ 1,285,369
.
$ $ $ 538,799 $ 705,409
105
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - SANITARY SEWER
BALANCE SHEET .
December 31, 2000
(With comparative amounts for December 31,1999)
2000 1999
ASSETS
Current assets
Cash and Investments $ 1,037,498 $ 797,437
ReceIvables.
Accrued Interest receivable 12,700 8,009
Accounts receivable-billed 135,785 248,143
Accounts receivable certified to county 199,836 247,156
Due from other governments 6,514 24,855
Prepaid expense 76,224 83,088
Total current assets $ 1,468,557 $ 1,408,688
Fixed Assets $ 8,381,140 $ 7,805,123
Less accumulated depreciation 2,215,080 2,038,507
Net fixed assets $ 6,166,060 $ 5,766,616
Total Assets $ 7,634,617 $ 7,175,304
.
LIABILITIES AND EQUITY
Current lIabillttes
Accounts payable $ 6,390 $ 4,865
Contracts payable 4,620 120,000
Salaries payable 6,059 4,448
Due to component umt 41,284
Due to other governments 33,145 85,175
Compensated absences 3,254 2,506
Total current lIablllttes $ 94,752 $ 216,994
Noncurrent liabilities.
Compensated absences $ 15,295 $ 12,733
Total liabilities $ 110,047 $ 229,727
EqUity
Contnbuted capital, net $ 5,264,201 $ 4,854,186
Retained earnings.
Unreserved 2,260,369 2,091,391
Total eqUIty $ 7,524,570 $ 6,945,577 .
Total lIablllttes and equity $ 7,634,617 $ 7,175,304
106
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - SANITARY SEWER
. STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
Year Ended December 31, 2000
(WIth comparative amounts for the year ended December 31, 1999)
2000 1999
Operating revenues:
Charges for services $ 1,418,020 $ 1,376,155
Operating expenses:
Personnel services $ 175,026 $ 168,523
RepaIrs 19,693 25,202
Supplies 12,085 9,487
Contractual services 1,003,731 1,075,546
Englneenng services 886 3,455
Utilities 30,613 28,923
Administrative charges 41,845 40,626
Depreclatton
On purchased assets 53,733 41,973
On contnbuted assets 128,784 114,676
Office supplies and postage 3,733 2,017
Miscellaneous 9,203 2,440
Total operating exenses $ 1,479,332 $ 1,512,868
. Operating loss $ (61,312) $ (136,713)
Nonoperating revenues (expenses):
Interest Income $ 74,597 $ 61,201
Sewer availability charges (9,848) (5,288)
Water avallabtllty charges (33,815) (8,655)
Sewer connection charges 21,800 15,903
Penalty 31,194 35,670
Loss on disposal of fixed assets (21,310)
Miscellaneous 31,230 9,953
Total nonoperating revenues $ 93,848 $ 108,784
Loss before operating transfer $ 32,536 $ (27,929)
Operating transfer in:
Capital Projects Fund $ 7,658 $ 140,331
Net Income (loss) $ 40,194 $ 112,402
Credit anslng from transfer of depreCIation
to contnbuted capital 128,784 114,676
. Net Increase In retained earnings $ 168,978 $ 227,078
Retained earnings, January 1 2,091,391 1,864,313
Retained eamlngs, December 31 $ 2,260,369 $ 2,091,391
107
108
.
CITY OF STillWATER, MINNESOTA
.
ENTERPRISE FUND - STORM SEWER
BALANCE SHEET
December 31,2000
(WIth comparative amounts for December 31, 1999)
2000 1999
ASSETS
Current assets'
Cash and Investments $ 235,002 $ 141,814
Accrued Interest receIVable 1,334
Total assets $ 236,336 $ 141,814
LIABILITIES AND EQUITY
Current liabilities:
Accounts payable $ 7,381 $ 281
Contracts payable 43,885
Salanes payable 1,234 1,164
Compensated absences 1,056 1 ,443
. T atal current liabilities $ 9,671 $ 46,773
EqUity:
Retained earnings:
Unreserved $ 226,665 $ 95,041
T atalliabllibes and equity $ 236,336 $ 141,814
.
109
110
.
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - STORM SEWER
. STATEMENT OF CASH FLOWS
Year Ended December 31,2000
(WIth comparatwe amounts for year ended December 31, 1999)
2000 1999
CASH FLOWS FROM OPERATING ACTIVITIES
Operating Income $ 123,737 $ 86,148
Adjustments to reconcile operating Income to net
cash provided (used) by operating activIties
Cash received from nonoperating Income 2,000 2,990
(Increase) Decrease In Assets
Accrued Interest receIvable (1,334)
Increase (Decrease) In Liabilities
Accounts payable 7,100 (178)
Contracts payable (43,885) 43,885
Salaries payable 70 (15)
Interest payable (229)
Compensated absences (387) 288
Net cash prOVided by operating actIVIties $ 87,301 $ 132,889
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on Investments $ 5,887 $
. Net cash prOVided by Investing actiVIties $ 5,887 $
Net Increase (decrease) In cash and cash eqUivalents $ 93,188 $ 132,889
Cash and cash eqUIvalents, January 1 141,814 8,925
Cash and cash eqUivalents, December 31 $ 235,002 $ 141,814
.
111
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - SOLID WASTE
STATEMENT OF REVENUES, EXPENSES AND .
CHANGES IN RETAINED EARNINGS
Year ended December 31, 2000
(With comparative amounts for the year ended December 31,1999)
2000 1999
Operating revenues:
Charges for services $ $ 1,115,289
Recycling charge 68,067
Sale of bags 6,858
Total operating revenues $ $ 1,190,214
Operating expenses:
Contractual services $ $ 1,244,752
Depreciation
On purchased assets 132 142
Office supplies and postage 1,917
Miscellaneous 508 123
Total operating expenses $ 640 $ 1,246,934
Operating loss $ (640) $ (56,720) .
Nonoperating revenues:
Interest $ 2,749 $
Miscellaneous 282
Total nonoperating revenues $ 3,031 $
Income (loss) before operating transfers $ 2,391 $ (56,720)
Operating transfer in:
SpeCial Revenue Fund $ $ 61,800
Net income $ 2,391 $ 5,080
Retained earnings, January 1 49,043 43,963
ReSidual eqUity transfer (51,434)
Retained earnings, December 31 $ $ 49,043
.
112
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - SOLID WASTE
. STATEMENT OF CASH FLOWS
Year Ended December 31,2000
(With comparative amounts for the year ended December 31, 1999)
2000 1999
CASH FLOWS FROM OPERATING ACTIVITIES
OperatIng loss $ (640) $ (56,720)
Adjustments to reconcile operating loss to net cash
provided (used) by operating activIties'
Depreciation expense 132 142
Cash received from nonoperating Income 282
(Increase) Decrease In Assets
Accrued Interest receivable 624
Increase (Decrease) In Liabilities.
Accounts payable (12,198) (89,791 )
Contracts payable (91,477) (179,097)
Due to other governments (20,826) 205
Net cash used by operating activIties $ (124,727) $ (324,637)
CASH FLOWS FROM NONCAPIT AL FINANCING
ACTIVITIES
. Cash transfer from other funds $ $ 61,800
Cash transfer to other funds (51,434)
Net cash provided (used) by noncapltal
financing actIVIties $ (51,434) $ 61,800
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on Investments $ 2,749 $
Net cash provided investing activIties $ 2,749 $
Net Increase In cash and cash eqUivalents $ (173,412) $ (262,837)
Cash and cash equivalents, January 1 173,412 436,249
Cash and cash equivalents, December 31 $ $ 173,412
.
113
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - PARKING
BALANCE SHEET
December 31, 2000
(WIth comparative amounts for December 31, 1999)
.
2000 1999
ASSETS
Current Assets'
Cash and investments $ 143,367 $ 172,706
Accrued Interest receivable 2,059 1,880
Accounts receivable 4,850 7,123
Due from other governments 667 418
Total current assets $ 150,943 $ 182,127
Fixed Assets $ 152,713 $ 149,526
Less accumulated depreciation 50,799 43,293
Net fixed assets $ 101,914 $ 106,233
Total assets $ 252,857 $ 288,360 .
LIABILITIES AND EQUITY
Current liabilities:
Accounts payable $ $ 21,231
Salaries payable 1,787 1,692
Due to other governments 110 144
Compensated absences 494 617
Total current liabilities $ 2,391 $ 23,684
EqUity .
Contributed capital, net $ 1,509 $ 1,509
Retained earnings:
Unreserved 248,957 263,167
Total equity $ 250,466 $ 264,676
Totalliablhties and equity $ 252,857 $ 288,360 .
114
CITY OF STillWATER, MINNESOTA
ENTERPRISE FUND - PARKING
. STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
Year ended December 31, 2000
(With comparative amounts for the year ended December 31, 1999)
2000 1999
Operating revenues:
Parking tickets $ 26,777 $ 20,850
Parking fines 7,008 6,075
Parking permits 36,530 29,655
Total operating revenues $ 70,315 $ 56,580
Operating expenses:
Personnel services $ 45,414 $ 41,810
Supplies 918 2,484
Contractual services 15,632 1,165
Engineering services 2,187
ProfeSSional services 4,250
Parking lot leases 11,756 11,756
. Administrative charges 9,381 9,108
DepreCiation:
On purchased assets 7,506 2,727
Office supplies and postage 299
Miscellaneous 5,891 4,573
Total operating expenses $ 96,797 $ 80,060
Operating loss $ (26,482) $ (23,480)
Nonoperating revenues (expenses):
Interest $ 9,085 $ 8,532
Net loss before operating transfers $ (17,397) $ (14,948)
Operating transfer in:
Capital Projects Fund $ 3,187 $ 21,231
Net Income (loss) $ (14,210) $ 6,283
Retained earnings, January 1 263,167 256,884
Retained earnings, December 31 $ 248,957 $ 263,167
.
115
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUND - PARKING
STATEMENT OF CASH FLOWS .
Year Ended December 31,2000
(With comparative amounts for the year ended December 31, 1999)
2000 1999
CASH FLOWS FROM OPERATING ACTIVITIES
Operating Income loss $ (26,482) $ (23,480)
Adjustments to reconcile operating loss to net cash
provided (used) by operating activIties'
Depreciation 7,506 2,727
(Increase) Decrease in Assets:
Receivables 2,094 1,075
Due from other governments (249) 23
Increase (Decrease) In Liabilities'
Accounts payable (21,231 ) 21,210
Sa lanes payable 95 359
Due to other governments (34) (459)
Compensated absences (123) 492
Net cash prOVided (used) by operating actiVities $ (38,424 ) $ 1,947
CASH FLOWS FROM CAPITAL & RELATED .
FINANCING ACTIVITIES
AcquIsition of capital assets $ (3,187) $ (21,231)
Cash transfer from other funds 3,187 21,231
Net cash prOVided by capital and related
financing actIVIties $ $
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on Investments $ 9,085 $ 8,532
Net cash prOVided by noncapltal financing activities $ 9,085 $ 8,532
Net Increase (decrease) In cash and cash equivalents $ (29,339) $ 10,479
Cash and cash equivalents, January 1 172,706 162,227
Cash and cash equivalents, December 31 $ 143,367 $ 172,706
.
116
.
.
.
ACCOUNT GROUPS
General Fixed Asset Account Group - This account group IS used to account for the amount of
fixed assets used In the operation of governmental funds
General LonG Term Debt Account Group - The general long term debt account group IS
established to account for the amount of unmatured long-term Indebtedness of the City
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF GENERAL FIXED ASSETS
December 31, 2000 .
Machinery
BUilding FurnIture and
and and Automotive
Land Strucutres EqUipment EqUIpment Total
General
Government
Administration and
Finance $ $ $ 258,720 $ $ 258,720
Plant Operation 6,600 4,651,222 18,472 820 4,677,114
Total General
Government $ 6,600 $ 4,651,222 $ 277,192 $ 820 $ 4,935,834
Public Safety
Police $ $ $ 254,908 $ 268,498 $ 523,406
Fire 139,297 298,935 851,436 1,289,668
Civil Defense 47,394 47,394
Inspections/planning 50,658 61,614 112,272
Total Public Safety $ $ 139,297 $ 651,895 $ 1,181,548 $ 1,972,740
Public Works .
General $ 2,560,047 $ 11,842 $ 127,454 $ 26,801 $ 2,726,144
Street 68,977 88,223 1,301,558 1,458,758
Total Public Works $ 2,560,047 $ 80,819 $ 215,677 $ 1,328,359 $ 4,184,902
Sport Complexes $ 67,000 $ 9,958,308 $ 197,596 $ 360,680 $ 10,583,584
Library $ 290 $ 1,226,453 $ 394,578 $ 386 $ 1,621,707
Parks $ 2,134,427 $ 911,265 $ 883,803 $ 341,055 $ 4,270,550
Total General
Fixed Assets $ 4,768,364 $ 16,967,364 $ 2,620,741 $ 3,212,848 $ 27,569,317
.
118
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION
Yeaf Ended December 31, 2000
.
January 1, December 31,
2000 Additions Transfers Deletions 2000
General
Government
Administration and
Finance $ 259,819 $ 21,930 $ $ (23,029) $ 258,720
Plant Operation 4,665,556 11,558 4,677,114
Total General
Government $ 4,925,375 $ 33,488 $ $ (23,029) $ 4,935,834
Public Safety
Police $ 503,695 $ 117,774 $ $ (98,063) $ 523,406
Fife 1,274,471 70,083 (54,886) 1,289,668
Civil Defense 47,394 47,394
Inspections/Planning 114,701 (2,429) 112,272
Total Public Safety $ 1,940,261 $ 187,857 $ $ (155,378) $ 1,972,740
Public Works
General $ 2,660,720 $ 72,184 $ $ (6,760) $ 2,726,144
. Street 1,323,357 183,496 (48,095) 1,458,758
Total Public Works $ 3,984,077 $ 255,680 $ $ (54,855) $ 4,184,902
Sport Complexes $ 8,134,266 $ 2,496,770 $ $ (47,452) $ 10,583,584
library $ 1,593,553 $ 53,098 $ $ (24,944) $ 1,621,707
Parks $ 3,151,675 $ 1,123,184 $ $ (4,309) $ 4,270,550
Total General
Fixed Assets $ 23,729,207 $ 4,150,077 $ $ (309,967) $ 27,569,317
.
119
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF GENERAL LONG-TERM DEBT
December 31, 2000
(With comparative totals for December 31, 199)
.
2000 1999
Amount Available and Amount to be Provided:
Amount available In Debt Service Funds $ 10,282,290 $ 7,944,130
Amount available In General Fund 532,536 590,714
Amount to be provided for retirement
of general long-term debt 22,382,710 19,080,870
Total available and to be provided $ 33,197,536 $ 27,615,714
General Long-Term Debt Payable:
General obligation bonds payable $ 25,470,000 $ 21,425,000
General obligation Improvement bonds 6,095,000 5,600,000
Loan payable 1,100,000
Compensated absences payable 532,536 590,714
Total general long-term debt $ 33,197,536 $ 27,615,714 .
.
120
.
.
SUPPLEMENTAL
SCHEDULES
.
CITY OF STillWATER, MINNESOTA
SCHEDULE OF
SPECIAL REVENUE FUND - LIBRARY ENDOWMENTS FUND
BALANCE SHEETS
December 31, 2000
(With comparative totals for December 31, 1999)
.
Mduer- Hollis R. Alice R
Minerva Webster Murdock Murdock
Library Library Library Library
ASSETS
Cash and Investments $ 78,213 $ 46 $ 2,287 $ 1,656
Accrued Interest receivable 1,045 1 31 23
Total assets $ 79,258 $ 47 $ 2,318 $ 1,679
LIABILITIES & FUND BALANCE
Liabilities:
Accounts payable $ 299 $ $ $ - .
Due to other governments 1,437
T otalliablhties $ 1,736 $ $ $
Fund balance:
Unreserved, DeSignated for
working capital $ 77,522 $ 47 $ 2,318 $ 1,679
$ 2,318
$ 1,679
Total liabilities and fund balance $ 79,258
$
47
.
122
.
.
.
Tozer
Foundation
Library
$ 3,962
62
$ 4,024
$ 716
$
716
$ 3,308
$ 4,024
Carl
Nelson
Library
$ 911
12
$ 923
$
$
$ 923
$ 923
DoctorH
Van Meier
Library
$ 1,855
25
$ 1,880
$
$
$ 1,880
$ 1,880
Marvel
Old
$ 1,129
15
$ 1,144
$
$
$ 1,144
$ 1,144
123
Totals
2000 1999
$ 90,059
1,214
$ 91,273
$ 1,015
1,437
$ 2,452
$ 88,821
$ 91,273
$ 88,853
1,011
$ 89,864
$
820
952
$ 1,772
$ 88,092
$ 89,864
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF
SPECIAL REVENUE FUND - LIBRARY ENDOWMENTS FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
Year Ended December 31, 2000
(WIth comparative totals for the year ended December 31, 1999)
.
Minerva
Library
Mcluer-
Webster
Library
Hollis R.
Murdock
library
Alice R.
Murdock
Library
Revenues:
Interest $ 4,612 $ 3 $ 137 $ 100
Donations
Total revenues $ 4,612 $ 3 $ 137 $ 100
Expenditures:
Supplies $ 2,447 $ $ $
Revenues over (under) .
expenditures $ 2,165 $ 3 $ 137 $ 100
Other financing sources:
Operating transfers in
Library Donations Fund $ $ $ $
Revenues and other finanCing
sources over (under)
expenditures $ 2,165 $ 3 $ 137 $ 100
Fund balance, January 1 75,357 44 2,181 1,579
Fund balance, December 31 $ 77,522 $ 47 $ 2,318 $ 1,679
.
124
.
.
.
Tozer
Foundation
Library
$ 274
$ 274
$ 2,015
$ (1,741)
$
$ (1,741)
5,049
$ 3,308
Carl
Nelson
Library
$
53
$
53
$
$
53
$
$
53
870
$ 923
Doctor H.
Van Meier
Library
$
111
$
111
$
165
$
(54)
$
$
(54)
1,934
$ 1,880
Marvel
Old
$
66
$
66
$
$
66
$
$
66
1,078
$ 1,144
125
Totals
2000 1999
$ 5,356
$ 5,356
$ 4,627
$
729
$
$
729
88,092
$ 88,821
$ 4,595
5,570
$ 10,165
$ 6,514
$ 3,651
$
$ 3,651
84,441
$ 88,092
126
.
Land
Caprtal AcqUISI- Expended
Outlay bon 2000 Prror Total
$ $ $ 16,230 $ 255,146 $ 271,376
12,038 12,038
7,117 7,117
420 420
29,534 386,107 417,641
148 148
707,538 707,538
2,500 2,500
287,918 287,918
201,157 201,157
3,399 167,888 171,287
553,902 553,902
316,656 316,656
22,659 22,659
45,844 585,697 631,541
10 4,347 4,357
31,500 94,875 126,375
667,432 667,432
22,207 22,207
84,094 20,480 104,574
. 12,032 39,222 51,254
11,901 39,156 51,057
19,965 55,692 75,657
630 93,652 94,282
1,687 5,731 7,418
175,000 175,000
3,793 8,032 11,825
$ $ $ 260,619 $ 4,734,717 $ 4,995,336
$ $ $ $ 104,408 $ 104,408
$ $ $ 281 $ 290,169 $ 290,450
528,634 528,634
537,312 537,312
15,750 50,992 66,742
175,000 175,000
$ $ $ 16,031 $ 1,582,107 $ 1,598,138
$ $ $ $ 274,793 $274,793
1,219 130,781 132,000
316,736 316,736
12,030 12,030
. 312 402,405 402,717
$ $ $ 1,531 $ 1,136,745 $1,138,276
(conbnued)
127
CITY OF STILLWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
SCHEDULE OF CONSTRUCTION AND ACQUISITION COSTS (CONTINUED)
Year Ended December 31, 2000
Contractual
TIF #5 - MIScellaneous
$
TIF #6 - Jr High Parking Lot
Jr High Parking Lot
Miscellaneous
St CroiX Sports FaCIlity
$
Total Tax Increment DlStnct #6
$
TIF #7 - Bluff City
Maple Island Pnson Site
Miscellaneous
Parking Ramp
$
Total Tax Increment Dlstnct #7
$
Permanent Improvement
Gardens/Bruggeman $
Washington Co Courthouse
City Garage - Runk property
Project No 264 - Poplar Street
Nursing Home Project
Project No 256 - Cottage Lift Station
Con/Spec
Washington Co Parking Ramp
Benson Annexation
Pavement Management Study
Flnneman Annexabon
St CroIX River Dike
Oak Glen 5th Addrtlon
Rose Floral
River Heights Plaza
Project No 276 - Highlands Phasell
Levee Wall
Ogren
GranquISt property
Project No 209 - Neal Avenue
PrOject No 220 -1985 Street Improvement
Project No 224 - Penthouse Acres
Project No 226 - Industnal Watershed
Project No 228 - North Center Street
Project No 232 - Bnck Pond
Project No 234 - City garage parking lot
Project No 238 - Dock Cafe
Project No 241 - Interlachen 2
PrOject No 259 - Lowell Rlvervlew lot
PrOject No 262 - Krogstad Annexation
Lily Lake Water Project
Culligan Water
Engineers
$
$
$
$
$
$
128
Legal
Fiscal and
Easements
$
$
343
$
343
$
4,903
344
$
5,247
$
.
Other
Costs
$
$
15,000
$ 15,000
$
840
$ 840
$
.
.
.
Land
Caprtal AcqUISI- Expended
Outlay lion 2000 Pnor Total
$ $ $ $ 51,152 $ 51,152
$ $ $ $ 1,179,058 $ 1,179,058
15,343 $ 15,343
145,000 145,000
$ $ $ 15,343 $ 1,324,058 $ 1,339,401
$ $ $ 4,903 $ 804,522 $ 809,425
1,184 1,184
30,695 30,695
$ $ $ 6,087 $ 835,217 $ 841,304
$ $ $ $ 329 $329
1,769 1,769
84,067 84,067
. 6,366 6,366
400 400
142,693 142,693
1,479 1,479
1,346 1,346
2,211 2,211
36,156 36,156
61 61
1,635 1,635
1,742 1,742
269 269
1,850 1,850
142,976 142,976
5,786 5,788
941 941
1,212 1,212
2,278 2,278
18,623 18,623
4,915 4,915
3,334 3,334
2,722 2,722
19,198 19,198
20,392 20,392
1,486 1,486
15,775 15,775
9,010 9,010
. 1,783 1,783
5,499 5,499
411 411
(continued)
129
CITY OF STILLWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
SCHEDULE OF CONSTRUCTION AND ACQUISITION COSTS (CONTINUED)
Year Ended December 31, 2000
Contractual
Engineers
Permanent Improvement (continued)
EmstlWashmgton Avenue
DNR boat ramp
Ernst/Forest Ridge AdditIOn
Project No 248 - Traffic Signal Main/Nelson
Project No 250 Tower Street Drainage
Surplus Outlet
Pnme site
WashIngton Co/HRA parking ramp
Project No 271 - Curve Crest
Orleans Terrace - Washington Co HRA
4th & Hickory Drainage
Miscellaneous
L1301 - Target/Super Valu
LI 302 - HIghlands V
LI 294 - Sidewalks
Lakevlew Hosprtal ExpansIOn
LI 290, Orleans & Curve Crest
PrOject No 272, Hudson Street
Project No 292, Greeley Signal
Tnmty Church Parking Lot
LI 295 - Pine Street
LI 306 - Highlands VI
LI 305 - Pine Hili Estates
LI 303 - North Broadway ExtenslOfl
LI 307 - Myrtle Street Rehab
LI 308 - Kutz Addition
LI 309 - Wildwood Pines 5th Addrtlon
LI 304 - Myrtlewood
LI 311 - Bnck Pond
LI 312 -1995 Streets
LI 313 - Calibre Ridge
L1315 - Oak Glen Watermaln
L1317 - Good Samantan
L1318 - Elm Street Storm Sewer
L1319 - Yacht Club Dredging
LI 320 - 1996 CrolXWOOd Streets
LI 321 - Hazel Street Storm Sewer
LI 322 - Eagle Rldge/Deerpath Street
L1324 - Township School Srte
LI 326 - Interlachen HIlls 3rd & 4th Additions
LI 327 - Wall & Dredge Yacht Club
L1328 -1997 Streets
LI 331 - Crolxwood Boulevard
LI 332 - RIvard Wall Rehabllrtabon
LI 333 - Lake Street Water ExtensIOn
L1334 -1998 Streets (South 1st Street)
LI 335 - Curve Crest Street ExtenSIOn
LI 336 - Washington Median Improvement
LI 337 - 1999 Sidewalks
459
130
Legal
Fiscal and
Easements
.
Other
Costs
.
.
.
land
Caprtal AcqUISI- Expended
Outlay bon 2000 Pnor Total
12 12
700 700
260 260
27,009 27,009
40,084 40,084
101 101
766 766
442 442
32,108 32,108
3,174 3,174
18,013 18,013
37,797 37,797
90,293 90,293
275,116 275,116
3,070 3,070
2,244 2,244
133,419 133,419
4,126 4,126
111,731 111,731
735 735
. 616,560 616,560
175,916 175,916
217,140 217,140
70,320 70,320
314,620 314,620
135,957 135,957
91,562 91,562
203,068 203,068
323 323
603,118 603,118
293,702 293,702
2,719 2,719
30,388 30,388
17 ,335 17,335
41,454 41,454
771,831 771,831
5,322 5,322
378 378
6,885 6,885
(1) (1)
76,474 76,474
782,719 782,719
98,161 98,161
25,246 25,246
35,194 35,194
459 741,623 742,082
. 193,206 193,206
34,674 34,674
25,131 25,131
(continued)
131
CITY OF STILLWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
SCHEDULE OF CONSTRUCTION AND ACQUISITION COSTS (CONTINUED) .
Year Ended December 31,2000
Legal
Fiscal and Other
Contractual Engineers Easements Costs
Permanent Improvement (continued)
Creekside (Neal/Summerfield) (5,016) (469)
1I 338 - 1999 Street Project 560 2,239 468 3,057
1I 339 - Wilkins Street Sewer 649 82 447
1I 340 - Lily Lake Water Qualrty 22,062 5,457 3,213 5,221
2nd & Olive Envlromental Cleanup
Long Lake VIllas
Browns' Creek Relocation 2,402 625
LI 341 - Downtown Decorative Lighting 3.118 3,611 2,162
Oak Park Heights Street Improvement
LI 342 - Long Lake Water Quality 72,664 11,449 1,485 8,568
Forest Hills Street Improvement 7,290 187 1,585
LI 343 - 62nd Street Watermaln 25,250 4,435 329 1,151
McKuslck RaVine 384,492 148,910 2,255 1,919
Maple/Laurel Street Improvement 5,498 1,390
LI 344 - MulberrylWater Street PrOject 95,467 27,606 719 2,577
North Hili Improvement 7,500 15,505 8,100
Minnesota Wild Hockey 1,812 500
LI 346 - Ramsey Alley Improvement 5,800 236
LI 347 - County Rd 15 Watermaln 8,596
Industnal Park Street Lights 3,138 63
Public Works Facility 2,163 17,318 .
Total Permanent Improvement $ 613,795 $ 244,134 $ 14,380 $ 53,995
1984-A Improvement
Project No 184 - Oak Glen $ $ $ $
1989-A ConstructIOn
Project No 251 - Greeley & Forest Hills $ $ $ $
Project No 253 - South 3rd & Orleans
Project No 255 - Sunset Ridge
Total 1989A Construction $ $ $ $
1990 & 1991 Construction
PrOject No 259 - Lowell Rlvervlew Pkg Lot $ $ $ $
Project No 273 - Highlands Phase I
Project No 271 - Curve Crest ExtenSIOn
Project No 257 - Downtown Project
Project No 254 - Mulberry Street
Tota19Q.91 Construction $ $ $ $
1991-B AcqUisition $ $ $ $
199O-A AcqUisition $ $ $ $
.
132
.
Land
Capital AcqUlsl- Expended
Outlay tlon 2000 Prror Total
(5,485) 5,197 (288)
6,324 513,580 519,904
1,178 67,327 68,505
35,953 168,912 204,865
5,396 5,396
8,110 8,110
3,027 227,218 230,245
8,891 244,802 253,693
624 624
94,166 772,360 866,526
9,062 4,230 13,292
31,165 220,058 251,223
537,576 114,029 651,605
6,888 6,888
126,369 126,369
31,105 31,105
2,312 2,312
6,036 6,036
8,596 8,596
3,201 3,201
. 19.481 19,481
$ $ $ 926,304 $ 9,282,784 $10,209,088
$ $ $ $ 4,718,138 $ 4,718,138
$ $ $ $ 974,135 $ 974,135
194,112 194,112
170,461 170,461
$ $ $ $ 1,338,708 $ 1,338,708
$ $ $ $ 179,999 $ 179,999
316.433 316,433
193,595 493,595
7,511,464 7,737,235
356,091 356,091
$ $ $ $ 8,557,582 $ 9,083,353
$ $ $ $ 643,700 $643,700
$ $ $ $ 166,604 $166,604
.
( conbnued)
133
CITY OF STILLWATER, MINNESOTA
CAPITAL PROJECTS FUNDS
SCHEDULE OF CONSTRUCTION AND ACQUISITION COSTS (CONTINUED) .
Year Ended December 31, 2000
Legal
Fiscal and Other
Contractual Engineers Easements Costs
1992 & 93 Construcbon
LI 276 - HIghlands II $ $ $ $
LI 274 - SIdewalks
LI 282 - Green TWig Way
LI 283 - Gloves Addrtlon
LI 289 - HIghlands III
LI 293 - Highlands IV
Total 1992 & 93 Construcbon $ $ $ $
1993-C AcqUisItion
Miscellaneous $ $ $ $
L1261 - McKuslck Road Improvement
LI 274 - Sidewalks
LI 285 - S E Area Sewer
L1310 - 1995 Sidewalks
L1310-2 -1996 Sidewalks
Total 1993-C AcquIsItion $ $ $ $
1994-D AcqUlsJtton $ $ $ $
1994-C TIF Construction .
LI 301 - Marketplace $ $ $ $
Levee Wall 3,279 6,187 11,533
Total 1994-C TIF Construcbon $ $ 3,279 $ 6,187 $ 11,533
1994-B Construction
LI 284 - Myrtle Street Dramage $ $ $ $
LI 285 - S E Area Sewer
LI 296 - Northland Avenue
LI 297 - William Street
LI 298 - Sherburne Street
LI 299 - South Sixth Street
LI 300 - Mulberry Street
T otaI1994-B Construction $ $ $ $
1996 Construcbon
City Hall ExpansIon/Remodeling $ $ $ $ 2,895
1997 -A AcqUiSItion $ $ $ $
St CroiX Sports Faollty Construcbon
Onglnal Sports Complex $ $ $ $ 2,285
2nd Sheet of Ice 1,897,241 4,000 67,294
Recondltton lily Lake Ice Arena 17 ,206 .
Total St CroiX Sports FacIlity Construction $ 1,897,241 $ $ 4,000 $ 86,785
1999-B AcqUlsJtton $ $ $ $
134
.
Land
Caprtal AcqUlsJ- Expended
Outlay lion 2000 Poor Total
$ $ $ $ 223,924 $ 223.924
257,889 257,889
121,177 121,177
108,416 108,416
194,964 194,964
382,193 382,193
$ $ $ $ 1,288,563 $ 1,286,563
$ $ $ $ 4,808 $ 4,808
383.827 383,827
26,359 26,359
330,274 330,274
171,201 171,201
843 843
$ $ $ $ 917,312 $ 917,312
$ $ $ $ 10,170 $ 10,170
.
$ $ $ $ 3.163,294 $ 3,163,294
20,999 986,140 1,009,139
$ $ $ 20,999 $ 4,151,434 $ 4,172,433
$ $ $ $ 235,514 $ 235,514
1,496,086 1,496,086
233,124 233,124
182,609 182,609
159,615 159,615
117,323 117,323
175,993 175,993
$ $ $ $ 2,600,264 $ 2,600,264
$ $ $ 2,895 $ 4,472,782 $ 4,475,677
$ $ $ $ 16,341 $ 16,341
$ $ $ 2,285 $ 6,196,882 $ 6,199,167
158,662 2,127,197 188,274 2,315,471
. 90,677 107,883 107,883
$ 249,339 $ $ 2,237,365 $ 6,385,156 $ 8,622,521
$ $ $ $ 3,016 $ 3,016
135
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS
DEVELOPMENT DISTRICT #1, TAX INCREMENT #1, .
DOWNTOWN AND INDUSTRIAL PARK SCATTERED SITES
A TAX INCREMENT FINANCING DISTRICT
Year Ended December 31, 2000
Accounted
for In
Onglnal Amended Pnor Current Amount
Budget Budget Years Year Remaining
Sources of funds
Bond proceeds $ 1,450,000 $11,547,500 $ 4,729,050 $ 2,265,000 $ 4,553,450
Tax Increments 5,560,000 33,995,796 7,254,507 674,979 26,066,310
Direct charges to
developer 28,070 (28,070)
Refunds and reimburse-
ments 132,097 (132,097)
Interest 303,257 50,879 (354,136)
Miscellaneous 18,784 4,618 (23,402)
Sale of property 635,000 (635,000)
Loans from other funds 6,175,000 6,175,000
Total sources of
funds $ 7,010,000 $51,718,296 $13,100,765 $ 2,995,476 $ 35,622,055
Uses of funds .
Land acqUlslbon $ 1,050,000 $ 4,750,000 $ 1,797,089 $ $ 2,952,911
SIte Improvements or
preparation costs 2,432,000 9,280,264 1,889,384 201,059 7,189,821
Installation of public
utlllbes and
Improvements 9,350,000 12,285,700 5,224,383 7,061,317
Public park facllmes
social, recreational
faCIlities & Improvements 3,000,000 3,000,000
Bond payments
PnnClpal 1,450,000 11,547,500 1,740,000 370,000 9,437,500
Interest 1,419,555 12,342,332 2,328,146 188,747 9,825,439
Fees 11,018 (11,018)
Loans to other funds 250,000 6,175,000 874 6,174,126
Administrative costs 1,308,000 1,387,500 662,302 93,443 631,755
Total uses of funds $ 17,259,555 $ 60,768,296 $ 13,652,322 $ 854,123 $ 46,261,851
Dlstnct balance
(defiCiency) $ (10,249,555) $ (9,050,000) $ (551,557) $ 2,141,353 $ (10,639,796)
Transfer from other
dlstnct 7,668,365 9,050,000 960,920 206,972 7,882,108
Funds remaining .
(defiCient) $ (2,581,190) $ $ 409,363 $ 2,348,325 $ (2,757,688)
136
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS
DEVELOPMENT DISTRICT #1, TAX INCREMENT #3,
. ARKELL PROJECT
A TAX INCREMENT FINANCING DISTRICT
Year Ended December 31, 2000
Accounted
for In
Onglnal Amended Pnor Current Amount
Budget Budget Years Year Remaining
Sources of funds
Bond proceeds $ 1,200,000 $ 2,005,000 $ 2,003,903 $ $ 1,097
Tax Increments 2,166,776 6,750,000 2,444,837 217,808 4,087,355
Refunds and reimburse-
ments 2,462 (2,462)
Miscellaneous 669 (669)
Interest 167,891 16,817 (184,708)
Loans from other funds 1,750,000 1,750,000
Total sources of
funds $ 3,366,776 $10,505,000 $ 4,619,762 $ 234,625 $ 5,650,613
Uses of funds
. Land acqUIsItion $ 574,000 $ 500,000 $ 488,000 $ $ 12,000
Site Improvements or
preparation costs 500,000 296,473 15,750 187,777
Installation of public
utilities and
Improvements 535,000 750,000 419,282 330,718
Public park faCIlities,
SOCial, recreational
faCIlities & Improvements 2,000,000 2,000,000
Bond payments
Pnnclpal 1,200,000 2,005,000 1,420,000 85,000 500,000
Interest 966,776 900,000 785,831 24,960 89,209
Fees 6,316 1,125 (7,441)
Administrative costs 91,000 250,000 112,447 281 137,272
Loans to other funds 1,750,000 1,750,000
Total uses of funds $ 3,366,776 $ 8,655,000 $ 3,528,349 $ 127,116 $ 4,999,535
District balance
(defiCiency) $ $ 1,850,000 $ 1,091,413 $ 107,509 $ 651,078
Transfer to other
dlstnct (1,850,000) (512,187) (1,337,813)
. Funds remaining
defiCient) $ $ $ 579,226 $ 107,509 $ (686,735)
137
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS
DEVELOPMENT DISTRICT #1, TAX INCREMENT #4, .
WOODLAND LAKES
AT AX INCREMENT FINANCING DISTRICT
Year Ended December 31, 2000
Accounted
for In
Onglnal Amended Pnor Current Amount
Budget Budget Years Year Remaining
Sources of funds
Bond proceeds $ 4,800,000 $ 9,800,000 $ 4,752,162 $ $ 5,047,838
Tax Increments 13,495,615 23,314,146 2,865,795 659,594 19,788,757
SpeCial assessments 115,167 (115,167)
Refunds and reimburse-
ments 2,367 (2,367)
Miscellaneous 632 (632)
Interest 185,404 18,113 (203,517)
Loans from other funds 7,000,000 7,000,000
Total sources of
funds $ 18,295,615 $ 40,114,146 $ 7,921,527 $ 677,707 $ 31,514,912
Uses of funds.
Land acqulslbon $ $ 300,000 $ 291,062 $ $ 8,938 .
Site Improvements or
preparabon costs 1,818,181 3,500,000 3,441,641 58,359
InstallatIon of public
ublltles and
Improvements 1,000,000 400,000 600,000
Public park faCilities,
SOCial, recreational
faCilities & Improvements 5,000,000 75,000 75,000 4,850,000
Bond payments
PnnClpal 4,800,000 9,800,000 565,000 205,000 9,030,000
Interest 3,827,250 7,214,146 1,268,676 226,884 5,718,586
Fees 2,734 536 (3,270)
Administrative costs 181,819 300,000 128,305 1,531 170,164
Loans to other funds 7,000,000 7,000,000
Total uses of
funds $ 10,627,250 $ 34,114,146 $ 6,172,418 $ 508,951 $ 27,432,777
Dlstnct balance
(defiCiency) $ 7,668,365 $ 6,000,000 $ 1,749,109 $ 168,756 $ 4,082,135
Transfer to other
dlstnct (7,668,365) (6,000,000) (137,202) (206,972) (5,655,826)
Funds remaining .
(defiCient) $ $ $ 1,611,907 $ (38,216) $ (1,573,691)
138
CITY OF STILLWATER, MINNESOTA
.
SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS
DEVELOPMENT DISTRICT #1, TAX INCREMENT #6,
JR HIGH/CUB PROJECT
A TAX INCREMENT FINANCING DISTRICT
Year Ended December 31, 2000
Accounted
for In
Onglnal Amended Pnor Current Amount
Budget Budget Years Year Remaining
Sources of funds
Bond proceeds $ 1,350,000 $ 1,350,000 $ 996,259 $ $ 353,741
Tax Increments 3,795,000 5,085,113 1,062,641 176,364 3,846,108
Interest 57,382 13,666 (71,048)
Loans from other funds 2,100,000 2,100,000
Total sources of
funds $ 5,145,000 $ 8,535,113 $ 2,116,282 $ 190,030 $ 6,228,801
Uses of funds
Land acquIsItion $ $ $ $ $
Site Improvements or
preparation costs 1,000,000 1,322,000 1,090,529 231,471
Installation of public
. utilities and
Improvements 1,122,000 587,407 145,000 442,407
Public park faCIlities,
SOCIal, recreatlonsal
faCIlities & Improvements 1,200,000 1,200,000
Bond payments
Pnnclpal 1,350,000 1,350,000 275,000 75,000 1,000,000
Interest 525.706 525,706 240,381 32,321 253,004
Fees 1,691 337 (2,028)
AdministratIve costs 175,000 250,000 88,529 15,343 146,128
Loans to other funds 2,100,000 2,100,000
Total use of
funds $ 4,172,706 $ 7,335,113 $ 1,841,130 $ 123,001 $ 5,370,982
District balance
(defiCiency) $ 972,294 $ 1,200,000 $ 275,152 $ 67,029 $ 857,819
Transfer to other
diStrICt (1,200,000) (1,200,000)
Dlstnct balance $ 972,294 $ $ 275,152 $ 67,029 $ (342,181)
.
139
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS
DEVELOPMENT DISTRICT #1, TAX INCREMENT #7, .
BLUFF CITY
AT AX INCREMENT FINANCING DISTRICT
Year Ended December 31, 2000
Accounted
for In
Onglnal Amended Prior Current Amount
Budget Budget Years Year Remalng
Sources of funds
Bond proceeds $ 10,000,000 $ 10,000,000 $ $ $10,000,000
Tax Increments 12,919,165 12,919,165 34,586 12,190 12,872,389
Interest 673 172 (845)
Other 18,090,585 18,090,585 802,741 621 17,287,223
Loans from other funds 7,200,000 7,200,000
Total sources of
funds $ 41,009,750 $ 48,209,750 $ 838,000 $ 12,983 $ 47,358,767
Uses of funds
Land acquIsition $ 2,500,000 $ 2,500,000 $ 802,741 $ $ 1,697,259
Site Improvements or
preparabon costs 11,000,000 11,000,000 16,721 10,983,279
Installation of publiC .
utlllbes and
Improvements 9,450,000 9,450,000 9,450,000
Bond payments
PrinCipal 10,000,000 10,000,000 10,000,000
Interest 6,859,750 6,859,750 6,859,750
Administrative costs 1,200,000 1,200,000 13,161 6,087 1,180,752
Loans to other funds 7,200,000 2,594 7,197,406
Total uses of
funds $ 41,009,750 $ 48,209,750 $ 835,217 $ 6,087 $ 47,368,446
DIstrict balance
(defiCIency) $ $ $ 2,783 $ 6,896 $ (9,679)
Transfer to other
district
Funds remaIning
(defiCIent) $ $ $ 2,783 $ 6,896 $ (9,679)
.
140
.
STATISTICAL
SECTION
.
.
CITY OF STILLWATER, MINNESOTA
GENERAL GOVERNMENT EXPENDITURES BY FUNCTION (1)
LAST TEN FISCAL YEARS .
Culture
General Public Public and
Year Government Safety Works Recreation
1991 $ 702,672 $ 1,896,504 $ 925,032 $ 1,019,556
1992 869,714 2,028,810 1,005,789 827,063
1993 850,425 2,161,027 1,009,146 971,316
1994 903,357 2,344,664 943,691 970,289
1995 933,144 2,662,330 1,088,805 1,217,943
1996 1,129,917 2,695,102 1,193,905 1,182,317
1997 1,319,885 2,744,240 1,481,606 1,566,433
1998 1,365,686 2,922,134 1,352,138 1,866,672
1999 1,410,966 2,951,446 1,387,411 2,344,816
2000 1,451,684 3,159,370 1,594,734 3,066,589
(1) Includes general, speCial revenue and debt service funds.
.
.
142
.
.
.
Debt
Other Service Total
$ 617,491 $ 2,356,284 $ 7,517,539
109,816 2,949,534 7,790,726
134,307 2,473,870 7,600,091
71,887 6,311,020 11,544,908
942,477 2,792,254 9,636,953
1,193,138 5,073,515 12,467,894
737,273 3,566,432 11,415,869
232,737 3,966,975 11,706,342
920,870 4,531,416 13,546,925
330,009 4,071,761 13,674,147
143
CITY OF STILLWATER, MINNESOTA
GENERAL GOVERNMENT REVENUES BY SOURCE (1)
LAST TEN FISCAL YEARS .
Licenses Charges
and for
Year Taxes Permits Fines ServIces
1991 $ 2,697,917 $ 308,614 $ 97,447 $ 404,716
1992 2,594,006 272,787 99,474 411,465
1993 2,646,557 279,710 104,537 430,377
1994 2,747,680 208,845 102,689 480,589
1995 2,961,332 246,525 129,681 536,105
1996 3,603,929 273,292 150,498 613,396
1997 3,913,020 266,858 140,673 639,257
1998 4,167,214 296,194 181,676 978,637
1999 4,275,313 385,293 186,981 1 ,625,841
2000 4,295,344 576,281 130,007 1 ,578,521
(1) Includes general, speCial revenue and debt service funds
.
.
144
.
Intergov- Special
em mental Assessments Interest Miscellaneous Total
$ 2,005,684 $ 2,757,854 $ 435,268 $ 430,053 $ 9,137,553
1,920,957 1,857,794 377,739 252,386 7,786,608
2,021,575 1 ,437,328 313,814 366,327 7,600,225
2,049,323 2,015,602 434,533 217,446 8,256,707
2,147,770 1,192,734 509,939 1,044,854 8,768,940
2,964,791 1,156,045 423,629 449,965 9,635,545
2,848,639 886,793 396,858 1,685,167 10,777,265
2,545,232 1,064,560 464,151 716,873 10,414,537
3,200,387 921,618 440,135 586,411 11,621,979
2,618,431 1,219,235 622,117 345,251 11,385,187
.
.
145
CITY OF STILLWATER, MINNESOTA
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS .
Percent
Current of Current
Operating Debt Total Tax Tax Tax
Year Tax Levy Tax Levy Levy (1) Collection CollectIon
1991 $ 2,788,771 $ 707,297 $ 3,496,068 $ 3,442,999 985%
1992 2,977,636 578,263 3,555,899 3,531,705 993%
1993 3,142,419 548,604 3,691,023 3,663,317 992%
1994 1,938,704 830,746 2,769,450 2,737,042 988%
1995 2,061,966 957,684 3,019,650 2,964,348 982%
1996 2,275,445 1,321,013 3,596,458 3,572,152 993%
1997 2,423,816 1,517,293 3,941,109 3,889,199 987%
1998 2,557,684 1,659,302 4,216,986 4,111,582 97.5%
1999 2,737,793 1,499,592 4,237,385 4,178,056 986%
2000 2,794,420 1,520,689 4,315,109 4,240,410 983%
(1) For the years 1991 - 1993, State paid Homestead Credit (HACA) IS Included In the tax levy
In 1994, the State Legislative changed the tax levy reporting to exclude HACA payments
.
.
146
.
Ratio of
Total Tax Ratio of
Delinquent Total Collection Outstanding Delinquent
Tax Tax to Total Delinquent Taxes to
Collection Collection Levy Taxes Total Levy
$ 83,250 $ 3,526,249 1009% $ 93,897 27%
29,726 3,561,431 100 2% 78,628 22%
(8,257) 3,655,060 990% 78,077 2.1%
17,678 2,754,720 995% 83,035 30%
(3,027) 2,961,321 981% 79,877 2.6%
25,370 3,597,522 100 0% 60,124 17%
16,890 3,906,089 991% 51,617 13%
30,743 4,142,325 98.2% 114,902 27%
86,596 4,264,652 1006% 78,001 18%
46,582 4,286,992 993% 93,554 22%
.
.
147
CITY OF STILLWATER, MINNESOTA
ASSESSED AND ESTIMATED ACTUAL VALUE OF PROPERTY (1)
LAST TEN FISCAL YEARS
.
Real Property Personal Property
Payable Net Tax Market Net Tax Market
Year Capacity Value Capacity Value
1991 $ 9,980,363 $ 456,100,300 $ 292,315 $ 5,960,800
1992 9,827,149 470,611,800 292,928 6,186,600
1993 9,828,697 495,582,500 326,265 7,008,200
1994 9,729,157 515,358,700 333,870 7,287,100
1995 10,515,068 559,030,600 345,204 7,533,500
1996 11,393,297 597,878,100 326,503 7,148,400
1997 12,338,176 638,333,700 340,718 7,448,100
1998 12,405,405 697,090,600 308,081 7,740,500
1999 11,992,164 736,086,100 278,551 7,994,100
2000 13,016,251 805,585,700 281,708 8,292,900
.
(1) Information obtained from Washington County, MInnesota Assessor's Office
.
148
.
.
.
Total
Net Tax
Capacity
$ 10,272,678
10,120,077
10,154,962
10,063,027
10,860,272
11,719,800
12,678,894
12,713,486
12,270,715
13,297,959
Market
Value
$ 462,061,100
476,798,400
502,590,700
522,645,800
566,564,100
605,026,500
645,781,800
704,831,100
744,080,200
813,878,600
Ratio of
Net Tax Capacity to
Total Market Value
2.2
21
20
1.9
1.9
19
2.0
1.8
1.6
16
149
CITY OF STILLWATER, MINNESOTA
PROPERTY TAX RATES - PER $1,000 OF ASSESSED TAX CAPACITY VALUE (1)
DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
.
City County
Debt Debt
Operating Service Total OperatIng Service Total
Tax Tax Tax Tax Tax Tax
Payable Capacity Capacity Capacity Capacity Capacity Capacity
Year Rate Rate Rate Rate Rate Rate
1991 22.190 5.474 27 664 23 467 1443 24910
1992 21 268 5593 26 861 25.130 2069 27.199
1993 24 287 4364 28 651 23.585 4035 27 620
1994 25 371 4255 29 626 25 488 2710 28 198
1995 22 037 8880 30917 23.490 4.731 28 221
1996 22 332 12 962 35 294 23 324 4118 27 442
1997 21 386 13.383 34 769 21 935 3.631 25 566
1998 22 608 14 540 37 148 22 650 3519 26 169
1999 24 978 13.577 38.555 24 264 3337 27.601
2000 23151 12 599 35 750 22 479 3465 25 944
.
(1) Information obtained from Washington County, Minnesota Auditor's Office
Property tax rates (tax capacity rates) are determined by diViding the total tax
levy by the tax capacity caculated by applying a statutory formula to estimated
market value of the property
.
150
.
School Other
Debt
Operating Service Total 916/HRA Total
Tax Tax Tax Tax Tax
Capacity Capacity Capacity Capacity CapacIty
Rate Rate Rate Rate Rate
55 441 0000 55.441 6044 114 059
57 795 0000 57 795 5556 117.411
60 683 5486 66 169 6919 129 359
55 797 6889 62 686 6955 127 465
60213 6.880 67.093 6015 132 246
56881 8349 65 230 5964 133 930
50 882 10880 61 762 5613 127710
46874 11 475 58 349 6273 127 939
42 107 11.915 54 022 7305 127 483
36 583 13.851 50 434 6870 118.998
.
.
151
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF PRINCIPAL TAXPAYERS (1)
Ten of the Largest Taxpayers In the City
.
Net Tax
Taxpayer Type of Property Capacity
Super Valu Holdings Commercial $ 296,315
Northern States Power Electnc Utility 281,108
Dlasorin Commercial 261,513
Dayton Hudson Corporation Commercial 167,732
Minnesota Mlnmng & Mfg. (3M) Commercial 163,506
Anderson Corporation Commercial 115,205
DIvIsion Place II Associates Commercial 98,644
Lakevlew Memorial Hospital Commercial 91,194
Urban Associates/Stillwater Commercial 85,329
UFE Inc Industrial Land & Building 85,944
Total $ 1,646,490
.
(1) Information obtained from Washington County, Minnesota Auditor's Office
Represents 12.4% of the City's 2000 Net Tax Capacity
.
152
CITY OF STillWATER, MINNESOTA
.
SPECIAL ASSESSMENT BILLINGS & COLLECTIONS
LAST TEN FISCAL YEARS
Special Special
Assessment Assessment
Fiscal Year Billings Collections (1)
1991 $ 652,199 $ 2,824,379
1992 1,279,567 2,053,858
1993 865,058 1,462,322
1994 921,847 3,316,426
1995 981,513 1,640,133
1996 884,462 1,442,969
1997 966,646 1,137,940
1998 938,612 1,250,256
1999 922,810 1,653,790
2000 991,839 1,413,254
.
(1) Includes prepayments, current and delinquent collections.
.
153
CITY OF STILLWATER, MINNESOTA
RATIO OF NET GENERAL OBLIGATION BONDED DEBT
TO ASSESSED VALUE AND NET GENERAL OBLIGATION DEBT PER CAPITA
.
Gross Less Debt
Payable Net Tax Bonded Service
Year Population (1) CapaCity (2) Debt (3) Fund (4)
1991 13,970 $ 10,272,678 $ 3,485,000 $ 404,933
1992 14,598 10,120,077 3,190,000 506,099
1993 15,001 10,154,962 4,705,000 619,651
1994 15,350 10,063,027 4,550,000 891,184
1995 15,649 10,860,272 4,040,000 1,058,614
1996 15,906 11,719,800 8,435,000 1,604,748
1997 16,069 12,678,894 8,250,000 1,459,219
1998 16,133 12,713,486 9,775,000 1,740,132
1999 16,193 12,270,715 8,585,000 1,336,106
2000 15,143 13,297,959 9,190,000 1,694,147
(1) Estimates from Metropolitan Council, except for 2000, which IS per the US census.
.
(2) Information obtained from Washington County, Minnesota Assessor's Office
(3) Amount does not Include debt to be paid ftom speCial assessments, tax Increments
or other revenues
(4) Amount available for repayment of general obligation bonds
(5) These amounts Include the general obligation bonds that are being paid from sewer
and water revenues
.
154
.
Ratio of
Debt Payable Net Bonded
from Net Debt Net Bonded
Enterpnse Bonded to Net Tax Debt per
Revenue (5) Debt Capacity Capita
$ 140,000 $ 2,940,067 28.6% $ 210.46
45,000 2,638,901 26.1% 180.77
4,085,349 40.2% 272.34
3,658,816 36.4% 238.36
2,981,386 27.5% 190 52
6,830,252 58.3% 429.41
6,790,781 53.6% 422.60
8,034,868 632% 498 04
7,248,894 591% 447.66
7.495,853 56.4% 495.00
.
.
155
CITY OF STILLWATER, MINNESOTA
COMPUTATION OF LEGAL DEBT MARGIN
December 31, 2000
Estimated Market Value (1)
Legal debt margin:
Debt limitation - 2% of estimated market value
Total bonded debt
Less' Improvement bonds
TIF bonds
Revenue bonds
$ 32,895,000
(6,095,000)
(10,090,000)
(7,520,000)
Total debt applicable to limitation
Legal debt margin
$ 813,878,600
$ 16,277,572
9,190,000
$
7,087,572
(1) Information obtained from Washington County, Minnesota Assessor's Office
156
.
.
.
CITY OF STILLWATER, MINNESOTA
.
COMPUTATION OF DIRECT AND OVERLAPPING BONDED DEBT
General Obligation Bonds
December 31, 2000
Gross
General
Obligation Net
Bonded Percentage Amount
Debt Applicable Applicable
Outstanding to City to City
Direct:
City of Stillwater $ 9,190,000 (1) 100% $ 9,190,000
OverlapPing:
Independent School Dlstnct # 834 $ 61,735,000 (2) 21.6% $ 13,334,760
Washington County & HRA 33,970,000 (2) 6.7% 2,275,990
Northeast Metro Tech #916 3,860,000 (2) 6.8% 262,480
Metropolitan Council 31,730,000 (2) 0.5% 158,650
. Regional TranSit 116,275,000 (2) 06% 697,650
$ 25,919,530
(1) Excludes general obligation bonds reported In the enterpnse funds and general obligation
Improvement, tax Increment finanCing, and revenue bonds.
(2) Information obtained from Washington County, Minnesota Auditor's office.
.
157
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF INSURANCE IN FORCE AND OFFICIAL'S BONDS
December 31, 2000
.
Coverage
Comprehensive general liability ($5,000 deductible)
Bodily inJury
Property damage
Amount
$750,000
750,000
Contractual liability
Personal InJury liability
Property damage
750,000
750,000/750,000
Automobile and fire truck liability
750,000
Uninsured motonst
750,000
Errors and OmisSions
500,000
Automobile and fire truck phYSical damage (scheduled vehIcles)
Collision ($500 deductible)
Comprehensive ($100 deductible)
ACV
ACV
Property (Blanket limit per occurrence)
19,394,095
Open meeting law defense
20,000
.
Boller and machinery penl (scheduled - $500 deductible)
5,000,000
BUSiness Interruption Insurance -Ice Arena (80% CQ-Insurance)
(24 hour deductible)
31,500
Library - paintings and photographs
500,000
Land use liability
1,000,000
Worker's compensation
Statutory
Cnme Insurance ($500 deductible)
InSide/Outside
3,000
Flood Insurance
BUilding (scheduled)
Contents (scheduled)
Public offiCials and Employees liability
Firefighters liability
Police liability
14,400/11,900
14,100/12,800
750,000
750,000
750,000
OffiCials Bonds
CIty Treasurer" Nile L Knesel
Employee Blanket Bond
Notary Bonds
Amount
25,000
2,500
6,000
.
158
CITY OF STILLWATER, MINNESOTA
.
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION BONDED DEBT (1)
TO TOTAL GENERAL GOVERNMENT EXPENDITURES
Total Ratio of
General Debt ServIce
Total Govemment to General
Interest Debt Expenditures Govemmental
FIscal Year Pnnclpal (2) ServIce (3) Expenditures
1991 $ 305,000 $ 208,616 $ 513,616 $ 7,517,539 68%
1992 200,000 214,570 414,570 7,790,726 53%
1993 280,000 199,145 479,145 7,600,091 63%
1994 325,000 247,068 572,068 11,544,908 50%
1995 510,000 236,977 746,977 9,636,953 7.8%
1996 1,135,000 204,205 1 ,339,205 12,467,894 10.7%
1997 890,000 488,349 1 ,378,349 11,415,869 121%
1998 975,000 401,494 1,376,494 11,706,342 11.8%
1999 1,190,000 415,853 1 ,605,853 13,546,925 119%
2000 680,000 405,983 1,085,983 13,674,147 79%
. (1) General obligation bonds reported In the enterpnse funds, tax Increment, Improvement debt
With govemment commitment and revenue bonds have been excluded
(2) Excludes bond Issuance and other costs
(3) Includes general, Special revenue and debt service funds
.
159
CITY OF STILLWATER, MINNESOTA
PROPERTY VALUE AND CONSTRUCTION
LAST TEN FISCAL YEARS .
Commercial Residential Construction
Payable Property Value (1), (2) Construction Number of Value
Year CommercIal ReSIdential Total Value (2), (3) Umts (3) (2), (3)
1991 $ 90,723 $ 371,338 $ 462,061 $ 28,679 27 $ 17,917
1992 93,946 382,852 476,798 2,820 214 19,028
1993 93,625 408,965 502,590 3,704 153 16,274
1994 92,255 430,391 522,646 4,438 99 10,945
1995 97,349 469,215 566,564 8,615 85 8,349
1996 103,458 501,568 605,026 6,100 47 5,648
1997 114,476 531,306 645,782 1,162 36 4,713
1998 124,561 580,270 704,831 5,407 47 7,135
1999 126,373 617,707 744,080 3,278 115 22,521
2000 146,982 666,897 813,879 7,383 222 35,606
(1) Information obtained from Washington County, Minnesota Auditor's Office
(2) In thousands
(3) InformatIon obtained from building permits, Issued by the City of Stillwater
.
.
160
CITY OF STILLWATER, MINNESOTA
DEMOGRAPHIC STATISTICS
.
Year
City of Stillwater
Population (1)
Washington County
Per Capita Unemployment
Income (2) (4) Percentage (3)
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
13,970
14,598
15,001
15,350
15,649
15,906
16,069
16,133
16,193
15,143
21,087
20,758
22,394
23,099
25,388
26,706
27,265
30,399
N/A
N/A
4.9
4.6
4.0
3.0
2.7
2.8
2.1
1.7
1.8
2.2
(1) Estimates from Metropolitan Council, except for 2000 which IS per the U.S. Census.
. (2) Information from State Demographers Office (Bureau of Economic Analysis Report).
(3) Information from Jobs Training Research Statistics Department.
(4) Information not available IS labeled N/A.
.
161
CITY OF STILLWATER, MINNESOTA
MISCELLANEOUS STATISTICS
December 31, 2000
Date of Incorporation
Form of Govemment
Area of City
Govemment facIlities and services
Miles of streets
Number of street lights
Growth
Number of building permrts
Value of building permrts
Number of Employees
Full-time
Part-time/seasonal
Police Protection
Number of full-time personnel and officers
Number of part-time personnel
Number of patrol Units
Number of law violations
Citations & arrests
Traffic violations
Parking vIolations
Fire Protection
Number of full-time personnel and officers
Number of part-time personnel and volunteers
Number of calls answered
Number of inspections conducted
Culture and Recreation
Area of Parks & Open Space
Fieldhouse
Ice arena (Sheets of Ice)
library
PICniC Shelters
Basketball courts
Boat launches
Fishing pier
Horseshoe courts
Skating nnks
Soccer fields
Softball fields
SWimming beach
TenniS courts
Volleyball courts
Elections
Registered voters last election
Number of votes cast last election
Percentage of registered voter partJopatlon
Sewerage System
Miles of sanitary sewers
Miles of storm sewers
Number of sewer connections
162
1854
Mayorl Council
.
4,576 acres
8769
1,252
1,606
$53,266,824
87
107
245
4
6
1,594
1,449
3,590
75
31
849
80
.
470 acres
1
3
1
16
4
2
1
11
10
3
8
1
9
4
11,115
8,521
770%
.
8084
2808
5,196
.
.
.
Lars~nAllensM
Welshalr & Co . llP
.A.CHIEI/1:. THe DESIRED EFrECi
BusJhe~s Con.ultant. .. CertifIed Public Accountants
INDEPENDENT AUDITOR'S REPORT ON MINNESOTA LEGAL COMPLIANCE
Honorable Mayor and Members of the City Council
City of Stillwater
Stillwater, Minnesota
We have audited the general purpose financial statements of the City of Stillwater, Minnesota as of and
for the year ended December 31,2000, and have Issued our report thereon dated March 29, 2001
We conducted our audit In accordance with auditing standards generally accepted In the Umted States
of America and the proVIsions of the Mmnesota Legal Comp/Jance Audit GUide for Local Government,
promulgated by the Legal Compliance Task Force pursuant to Minnesota Statues Sec 665
Accordingly, the audit Included such tests of the accounting records and such other auditing
procedures as we conSidered necessary in the circumstances
The Mmnesota Legal Compliance Audrt GUide for Local Government covers five main categories of
compliance to be tested contracting and bidding, deposits and Investments, conflicts of Interest, public
Indebtedness, and claims and disbursements Our study Included all of the listed categories.
The results of our tests Indicate that, for the Items tested, the City complied With the material terms and
conditions of applicable legal proVIsions
This report IS Intended solely for the information and use of the City Council, management, and the
Office of the State Auditor of Minnesota and IS not Intended to be and should not be used by anyone
other than these specified parties
p(~, ~, JJ~';4..; ,,~~ ~
LARSON, ALLEN, WEISHAIR & CO., LLP
St Paul, Minnesota
March 29, 2001
I
I.
I
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I
I
I
I
I
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I
I
I
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I
I
I.
I
I
Lars~nAllensM
Welshalr & Co . LLP
ACHIE\E If--ic DESI~EO :::FFEC-
BuslDe.s Consultant. oa Certified Public Accountanrs
INDEPENDENT AUDITOR'S REPORT ON MINNESOTA LEGAL COMPLIANCE
Honorable Mayor and Members of the City Council
City of Stillwater
Stillwater, Minnesota
We have audited the general purpose financial statements of the City of Stillwater, Minnesota as of and
for the year ended December 31,2000, and have Issued our report thereon dated March 29, 2001
We conducted our audit In accordance with auditing standards generally accepted In the Umted States
of America and the prOVIsions of the Mmnesota Legal Compliance Audit GUide for Local Govemment,
promulgated by the Legal Compliance Task Force pursuant to Minnesota Statues Sec 665
Accordingly, the audIt Included such tests of the accounting records and such other auditing
procedures as we conSidered necessary In the circumstances
The Mmnesota Legal Compliance Audlf GUide for Local Government covers five main categories of
compliance to be tested' contracting and bidding, depOSits and Investments, conflicts of Interest, public
Indebtedness, and claIms and disbursements. Our study Included all of the listed categories
The results of our tests Indicate that, for the Items tested, the City complied With the material terms and
conditions of applicable legal prOVISions
This report IS Intended solely for the Information and use of the City CounCil, management, and the
Office of the State Auditor of Minnesota and IS not Intended to be and should not be used by anyone
other than these speCified parties
t?t~. ~, tJ~.;4...; I- ~~ ~
LARSON, ALLEN, WEISHAIR & CO., LLP
St Paul, Minnesota
March 29, 2001
....
.
Met110randum
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
Iirom: Larry Dauffenbach, Police Chief
Date: 06/15/01
Re: Boat Mooring on City Property at Kolliner Park
.
The police department has received a complaint about a boat moored at Kolliner
Park. Upon investigation, we found that the boat belongs to James Gannon Upon
contacting Mr. Gannon, he stated that the boat has been moored there for years He
stated that he has permission from the City to dock the boat there. He is a member
of the Valley Cruisers and they are the caretakers of the park Mr. Gannon stated
that the boat is used to store clean-up items like rakes, shovels and offers some
security.
Attached you will find a copy of the police report In addition, a memo dated
September 1, 2000 from Nile Kriesel outlining a similar complaint from last year
You will also find minutes from a council meeting dated July 13, 1993 referring a
request from the Valley Cruisers to restore Kolliner Park to the Stillwater Parks
Board, Charter Commission and Port Authority. The last document are minutes from
an August 9, 1993 Parks and Recreation Board There is no mention in any
documents about a boat being moored
Staff is looking for direction as to what to do with the boat.
Ene 4
.
1
1216/12/1211
12:25
MAGNUSON LAW FIRM 7 43121881219
:MEMORANDUM
NO. 71215 (;)1212,.
/~~p
.
'.
TO' Mayor and Council
FR- City Administrator
RE: Use ofKolliner Park
for mooring boats.etc.
DA: September 1. 2000
Discussion:
The City has received complaints regarding the moonng of recreational boats on City property
(i.e , Kolliner Park) both north and south of the Interstate Bridge. Two boats have tied up to each
shore for practically the whole summer. Unfortunately. the CIty lacks law enforcement
Jurisdiction because the property is located in St. Croix County. WI. Further. the property is not
posted for either being on the property or for prohibiting the mooring of boats. Therefore, the
City needs to decide if this area should be posted.
One of the issues is the liability may have if we allow people to moor along the shoreline or to .
camp or even walk in these areas. I can check WIth our insurance nsk consultants to determine if
we have any extraordinary risk Another issue is: does it matter if people "occasionally" camp or
walk on the property or if they Cfoccasionally"moor their boats on the property. Obviously~ we
should probably disallow long tenn mooring of boars but does the short tenn use create any real
problems.
In any event, I bring this to you at this nIne to get direction from you as [0 what should be done.
Perhaps COlmcll could dlIect staff to come up With a plan of action including the posting of the
property as well as to meet with Sl Croix County and other appropriate officials/agencies ~n the
enforcement issue (we only have about two months left in the boating season so I don't think we
need to come up with an immediate solution to the problem).
Recommendation:
Council direct staff to develop plan for dealing wiTh the use of Kolliner Park by campers. hikers
and boaters.
/}(d1
.
LOCATION:651 439 9464
RX TIME 06/12 '01 12:22
."
CJGIUPR
DATE 6/12/01
TIME 13:33:51
.
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
101205097
DATE REPORTED: 6/12/01 TIME REPORTED. 13'07:01 DISPATCHER: LAMILLE
LOCATION OF INCIDENT:
KOLLINER PARK
STILLWATER
MN"
55082
GRID: 099
INCIDENT RECEIVED BY: DEPUTY
OFFICERS ASSIGNED:
207
MILLER
NAMES ASSOCIATED
WITH THIS INCIDENT: JAMES BRANDT
MAYFIELD AV
STILLWATER TWP MN"
PHONE: (H) 439-1856 (W)
SEX.M DOB:
ASSOCIATION: SUSPECT
GANNON
N
55082
439-8771
TRESSPASS
OFFICER COMMENTS:
~UR DEPARTMENT RECEIVED A COMPLAINT OF A HOUSEBOAT TIED
~O SHORE ACROSS THE RIVER IN CITY OWNED KOLLINER PARK.
UPON INSPECTION OF THE PARK I OBSERVED A BLUE/WHITE
HOUSEBOAT TIED UP TO TREES ON THE SOUTH END OF THE PARK.
MN BOAT REGISTRATION MN" 3383 GQ. NO ONE WAS IN THE BOAT
~
OR IN THE AREA. I LEFT A NOTE INSTRUCTING THE OWNERS TO
REMOVE THE BOAT FROM CITY PROPERTY. UPON RETURNING TO THE
CITY I LEARNED A POSSIBLE OWNER MAY BE JAMES GANNON.
I WENT TO MR GANNON I S PLACE OF BUSINES. MR GANNON STATED
THE BOAT WAS HIS. GANNON STATED HIS SOCIAL CLUB, CALLED THE
VALLEY CRUISERS HAD A AGREEMENT WITH THE CITY WHICH ALLOWED
DOCKING OF THE BOAT ON PARK SHORE LINE. GANNON WENT ON TO
SAY THAT THE CLUB COULD USE THE PARK IN EXCHANGE FOR
MAINTAINING THE PARK PROPERTY. THIS AGREEMENT WAS MADE WITH
THE CITY COUNCIL APPROXIMATELY 10 YEARS AGO.BESIDE
MAINTANING THE PARK, THE CLUB ALSO PROJECTS A IMAGE TO
KEEP UNDISIREABLE TRANSIENTS OFF THE PARK PROPERTY.
A INFORMAL MEETING WAS THEN HELD AT CITY HALL. IN ATTENDANCE
WAS JAMES GANNON, TIM THOMPSON, PARKS DEPT., NILE KRIESEL,
LARRY DAUFFENBACH AND MYSELF. GANNON AGAIN EXPLAINED THE
AGREEMENT WITH THE CITY. THE MATTER WILL NOW BE TAKEN UP
BY THE PRESENT CITY COUNCIL AT THEIR NEXT MEETING.
AS A SIDENOTE I MUST STATE THE PARK APPEARS TO BE WELL
MAINTAINED. LE
.
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
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207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
207 6/12/01
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JE'I G3.l1n')~. ce:;r-.:.::::,:::nl';'T1S "'::.l~~.l C~~l">F.!:"::, pre<::er.teL1:>
fo~ his group to ~lpan al1d majntai~ K~~liner P~rt, acd
f'rnposal
t:~':>l '- '')1''!
t:t\~!.: ..tiLl.. '-''11,;"" - " &.::.1 ;1:-'.;::::0"....=: ....'},,] 1-1 ':.t=" (")-1 ? Y~-1t~)' ~-'~lf_1
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Lillesve, ~ec~n~~d by st~'le JOYCE to 3cLe~l the p_~~~_~: ~~
Valley C~~iS~YE. ~G~lon s3r~!e~.
'1"}-'8 L~llke:p1:? Societ:t E.l'e 'l":"lr \::; t"'::.
'.: ~ r}J' ~"1. ~ -: 1J C .::-- of 1, I " ~" . J "~r - - -1 ... "'\ F T I II v":" 1 ...
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The t~f1nis C011rts f'rop:.lsal is to be ccmplete:'l by At~gllf.t 27, ] ~q:.
1'!'f~ Bq=> rt'
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SI1':;IT,lttec hy:
David Jurker
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Stillwater City Council Minutes
August 3, 1993
Recessed Meeting
~1
'j
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I!
Meeting of July 13, 1993; and Special & Regular Meetings of July 20, 1993 as
presented. (All in favor).
INDIVIDUALS, DELEGATIONS AND COMMENDATIONS
1. Jim Gannon, Valley Cruisers, request to restore Kolliner Park
Mr. Gannon, on behalf of the Valley Crulsers, presented a request to clean
up and maintain Kolliner Park for the public to use on request.
Discussion followed with the Council regarding police protection, provided
by St. Joseph's Township, discussion with Charter Commission and
insurance.
Motion by Councilmember Kimble, seconded by Councilmember Funke to refer the
request of Jlm Gannon, representing the Valley Cruisers, to clean up and
maintain Kolliner Park for use by the public and groups to the Charter
Commission, Port Authority and Parks Commission for a recommendation. (All in
favor) .
.
f
?
!
PUBLIC HEARINGS
1. This is the day and time for the Public Hearing to consider a change of
zoning of Lots 1,2, & 3, Block 2 & Outlot C of Feely's Add. (between
Charter Oaks & Courage Center along Curve Crest-Blvd.) from Bus. Pk.-Ind.
to Medium Density Multiple Family Residential, RCM, Case No. ZAM/93-40,
Leonard & Elizabeth Feely, Applicants.
Notice of the hearing was published in The Gazette on JUly 23, 1993
and mailed to affected property owners.
Mr. Russell explained that the application is to rezone the above
mentioned property located just west of the Courage Center from
Business-Park Industrial to Multi-Family Residential. Leonard Feely,
owner of the property, stated he was approached by Accessible Space, Inc.
to develop a piece of this property, hence the request for rezoning.
David Spranger, representing Accessible Space, Inc., explained the company
is non-profit and develops housing and provides services for low income
and disabled persons. He further explained the company background and
proposal for use of this property. Mr. Russell stated they also have a
letter of support from the Courage Center. Mr. Fontaine stated the
Planning Commission felt this would be a good use for the property and
approved the request. Mr. Russell reminded the Council, that at this
time, the request is only for the rezoning.
Beth David, resident Manager of Charter Oaks, stated she supports the
request because the Industrial zoning would be hazardous for children
living in Charter Oaks and also, there is not enough low income housing.
.',
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Architects, IRe
.
SQUARE FOOTAGE BREAKDOWN 6/18/01
Stillwater Public Works Facility
DESIRED 6/18/01
DEPT. FUNC110N EX1S11NG SQ. FT. DESIGN
PARKS EquIp Repair/Storage 0 3,000 2,844
PUBUC WORKS Mechantcs Office 0 120 96
Machine Shop 144 700-1,000 1,428
Parts/Tool Storage 144 200 120
Sign Shop 240 400 456
Vehicle Maintenance 1,100 2,400 2,580
Vehicle Storage 5,130 14,400 22,446
Wash Bay* 600 800
011 Storage 198
wwwSALAarc.com Hazardous Matenal 308
MINNEApOLIS, MN Mlsc/Storage/Mezzanme 1500 1296
. 43 Main Street SE,
SUite 410 MISCJSUPPORT Offices 0 320 310
55414 File/Map/Reception 0 140 562
Tel (612) 379 3037 Conference 0 336
Fax (612) 379 0001 Foreman/comp /TIme 352
Principals
Timothy Fuller LUNCH/KIT Lunch/kit /conference 240 440 600
Joseph G Metzler
Enc Odor LOCKER ROOMS Male 0 500 704
ASSOCiate
Marcelo Valdes Female 0 300 332
TOTALS 6,998 24,320 35,768
EXCELSIOR, MN GROSS MAIN LEVEL SQUARE FOOTAGE 31,616 38,015
440 2nd Street
55331 SECOND LEVEL Mechantcal 1,100
Tel (952) 3804817
Fax (952) 3804818 FUTURE Second Level Unflntshed 4,214
Principal
Dale Mulflnger Third Level Unflntshed 704
ASSOCiate
Paul Hannan SITE AREAS Salt/Sand FaCIlity Bldg 2,500 4,000
Parkrng,{30 cars plus) 10,000 15,000
STILLWATER, MN Impound Lot{24 Cars)* 7,000 7,700
904 South 4th Street Material Storage Yard 43,560 50,800
55082 Salt/Sand MIXing Area 10,000 18,200
. Tel (651) 351 0961
Fax (651) 351 7327 * IndIcates adjustment to 1995 program In 2000
Principals
Wayne Branum
Kelly R DaVIS
Katherine A Hlllbrand
Michaela Mahady
--
.
.
.
s
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Archltectl, lac
wwwSALAarc.com
MINNEAPOLIS, MN
43 Mam Street SE,
Suite 410
55414
Tel (612) 379 3037
Fax (612) 379 0001
Principals
Timothy Fuller
Joseph G Metzler
Enc Odor
Associate
Marcelo Valdes
EXCELSIOR, MN
440 2nd Street
55331
Tel (952) 3804817
Fax (952) 3804818
Principal
Dale Mulfmger
Associate
Paul Hannan
STILLWATER, MN
904 South 4th Street
55082
Tel (651) 351 0961
Fax (651) 351 7327
Principals
Wayne Branum
Kelly R DavIs
Kathenne A Hlllbrand
Michaela Mahady
June 18, 2001
City of StIllwater
Parks and PublIc Works - Boutwell FacIlIty
Prelmunary Cost EstImates
Construction Cost
1.1 Garage and Washbay
1 2 Office and Lockers
1 3 RepaIr Garages
1 4 MezzanIne! Storage
1.5 Specialty ConstructIon
115.000 00
Sub Total
1 6 SoIl Correction (est)
1.7 Salt/Sand BuIldIng
1 8 Site Work (Bldg phase only)
Total First Phase
23,246 sf@ 65
3,164 sf@ 110
8,030 sf@ 85
2,736 sf@ 30
1 9 Site Work (Landscape Plan, second phase)
2.0 ContIngency 10%
Total Cost and Contingency
Architectural Cost
2 1 Fee 8% of $4,251,126
2 2 Reimbursables
'"'llIlIIIII
1,510,990 00
348,040 00
682,550 00
82,080 00
2,738,660.00
350,00 00
180,00.00
261.000 00
3,529,660.00
335,000 00
386.466 00
4,251,126.00
340090 00
4,591,21600
The City should be aware that adchtIonal costs not lIsted above Will be Incurred
They Will Include but are not Inmted to the follOWIng
Survey
SoIl tests
Matenals testIng
Insurance
SAC-WAC
VOIce and data
FurmshIngs
FInanCIng costs
Legal fees
MOVIng costs
4,000 00
4,500 00
We suggest a prelImInary workIng budget for these costs at $200,000 00 to be adjusted,
as more Information becomes aVaIlable.
.
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A
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 01-12
June 5t 2001
RECESSED MEETING
. The meetIng was called to order by VIce Mayor Bealka at 4 30 p m.
4:30 P.M.
Present
Councilmembers Beal~a, Milbrandt, Rheinberger, Zoller and Mayor Kimble (amved
at 4:45)
None
CIty AdImmstrator Knesel
CIty Engtneer Eckles
CIty Attorney Magnuson
Assistant FIre Department Chief Glaser
Police Chief Dauffenbach
DIrector of AdnnnistratIon Kadm
CIty Clerk Ward
Absent
Also Present
OTHER BUSINESS
Department 56 Request to hang banner
City AdImmstrator Knesel reVIewed the request from Department 56 to have a banner hung
across MaIn Street on August 16-20,2001
.
CouncIlmember MIlbrandt stated that he chd not want to set a precedence and that the past
polIcy for banners being hung by non-profit StIllwater orgamzations should be upheld
Councilmember Rhemberger agreed with Councilmember MIlbrandt and felt that It would
lead to everyone wanting to hang banners for a partIcular event.
MotIon by CouncIlmember Rhemberger, seconded by Councilmember Milbrandt to deny the
Department 56 request and uphold past polIcy relatmg to banners.
Ayes: CouncIlmembers Bealka, MIlbrandt, Rheinberger and Zoller
Nays' None
Absent: Mayor Kunble
Updated Debt Service and tax rate orotectIons
CIty Adnunistrator Kriesel provided Council with an updated debt service and tax rate
projections
Mayor KImble arrIved at 4'45 pm.
David Eckberg. St. Croix Events - update on 2001 Lumberjack Davs events (possible
approval of Lumberjack Days Agreement (Resolution)
.
Mr DaVId Eckberg of St. Croix Events provided an update on the July 4 fIreworks
Mr Eckberg stated that the draft contract he receIved IS acceptable, however he wanted to
discuss the possibility of moving the Lumberjack Day actiVIties to the north end of the park,
because the concern of the new seeding m the north area of the park is a mute point being
A.
City CouncIl Meetmg No 01-12
June 5, 2001
that the seedmg WIll take place after the events according to Public Works Superintendent
Thomsen Mr. Eckberg stated that thiS move would open up the Freight House parkIng lot .
and keep the activities north of Chestnut Street.
Tim Thomsen, Pubhc Works Supenntendent, stated that it was hoped that the river would
have rescmded qUicker and seedmg would have been done by now, but that the river is
slowly going down and the seedmg would not be accomplished until after the events tlus
summer
Mr Eckberg stated that St Croix Events IS prepared, If It is deemed advantageous, to move
to the north part of Lowell Park, to put temporary power in the north part of the park, prepare
the north Kolliner Park for the fireworks and place temporary lightmg that WIll hght the north
part of the park.
Mr Eckberg stated that the concept for the beer dunng Lumberjack Days would be the same
concept they have used in the past except that the boundaries would be Myrtle Street as the
South boundary, St Croix River as the East boundary, Mulberry Pomt as the North boundary
and the raIlroad tracks as the West boundary He stated that thts area is shghtly larger than
the south part of the park Mr Eckberg stated that St Croix Events is willing to add
additional secunty because of the added area
Mr Eckberg stated that he is presently workIng WIth St Joseph's Township for permiSSIOn to
use the north beach of Kolhner Park and the Wisconsm DNR for permission to clear the area
to be used for the fireworks He stated he is prepared to "foot the bIll" If St. Joseph's .
Townsmp and the Wlsconsm DNR Sign off on the use and cleanng of the north beach
Mayor Kimble recommended placmg hay in the north end to help with the wet soIl If It rains
during the event
Mr Eckberg stated that the entertaInment barge would be north of the gazebo and everything
else would also be north. He stated that the traffic Impact at Nelson and Chestnut would be
less than m previous years. He also stated that he wanted to place more "porta-potties" and
trash removal at his cost Placing the event m the north end would allow this The Sight Imes
are better and there is more room on the north
Mr. Eckberg stated that using temporary power this year would allow the fine-tunIng of a
plan for power permanent power for future events
Mayor Kimble stated that in the past there has been concern keeping the channel open for
river traffic
Mr. Eckberg stated that moving the barge north would prOVIde more room through the
channel. He felt that placmg the barge off the north area of the park might work better with
the Coast Guard
Councilmember Rhemberger stated that he felt that Lumberjack Days should be moved .
north, or at least try It there.
2
CIty CouncIl MeetIng No 01-12
June 5, 2001
.
Mayor KImble stated his concern IS the crowd for the REO concert The larger crowd would
be a better fit In the north end of the park
Mayor KImble stated that he IS concerned, as well as the City Adnumstrator and PolIce
Chief, of the size of the area for the consumption of beer. However he felt if the beer garden
was too small that people would bring in beer that would be less controllable. He stated that
If the Council allows LumberJack Days to go north, It should be incumbent on 8t. CroIX
Events to have the secunty person In charge introduce the secunty personnel to the PolIce
Officers, and make the secunty personnel easily identIfiable by the crowd or polIce (1 e
bright colored slurt), provIde a secunty "walkie-talkIe" to the polIce in case polIce are needed
and It has to be made clear early on that people who are underage and consumIng alcohol,
unruly, too loud, dIsorderly etc WIll be tIcketed and removed from Lumberjack Days.
Mayor Kimble also stated that if there is not enough security to momtor the dISpenSIng of
beer the Cluef of PolIce or a representatIve of the polIce department can stop the dispensing
of beer until more security is aVaIlable. If the crowd gets out of hand, the PolIce Chief or a
deSIgnated representatIve can call for the shuttIng down of the chspensIng of beer.
Mr Eckberg stated that the contract does allow for that actIOn by the PolIce Chief and he is
happy WIth that
CouncIlmember MIlbrandt asked Police Cluef Dauffenbach lus concerns.
.
PolIce Cluef Dauffenbach stated that he has attended numerous League of MInnesota CItIes
(who insures the City) seminars and conferences where concerns of lIquor at public events
have been dIscussed Lumberjack Days is the only event that does not have a designated
compact and contiguous beer garden. He stated it raises three issues that open liabIlIty to the
City The sale to underage people wluch has been addressed with wristbands and felt it has
been mIldly effectIve, over servIce, wluch is selling intOXIcated people more lIquor, and there
IS no mechamsm In place to address this issue He stated that it would be a much cleaner and
clearer enforcement SItuatIon if there was a "designated" beer garden. He suggested the size
to be 100 X 150 The secunty personnel hired by 8t. CroIX Events would be responsible for
this.
Councilmember MIlbrandt stated that the debatable points are how big should the beer
garden be and the control of the area around P.D. Pappy's He stated he that he IS willing to
keep the consumption area the same size as last year. He stated there is a telephone pole that
would provide a straIght line to the river and create a buffer between there and P D Pappy's
wluch would be a "no dnnking" zone and a perfect place for the extra porta-potties He also
stated that the place for viewing pleasure, with no alcohol, would be Mulberry POInt.
Mr Eckberg stated that he does not want what happened to LumberJack Days in the 1980 to
happen again.
.
Councilmember MIlbrandt stated that he does not want any department head in a position to
make that call or put In a positIon by tlus CouncIl that they faIl. He stated that he wants to do
what is necessary so that the Police Chief and his department succeed
3
CIty CouncIl MeetIng No. 01-12
June 5, 2001
Mr. Eckberg agreed that the P.D. Pappy's buffer needs to take place; It cannot be a free flow
area He stated that on the north end there is an opportunity to deSIgn the StIllwater model
for outdoor celebratIons He stated that he has no problem for logIcal drop points for the
boundanes, the boundanes Just need to be set
.
Mr Eckberg stated that tlns IS the year to mvest senous tIme m the planmng, more money
into secunty, get creatIve to stop underage dnnking, If there is a problem, to make sure there
IS not over servIce, and put the best foot forward He stated that he IS commItted to domg
tlns He stated that negotIatmg a beer garden area that would fit on the concert SIght is
certamly acceptable to hIm
Mr. Eckberg stated he wouldn't force the Issue, If It IS not gomg to work they wIll stay on the
south He stated that they would formulate plans that the Council and staff can revIew He
also stated that they stIll have to get Coast Guard and St Joseph's approval to shoot the
fireworks from the north beach He also stated that the PolIce Chief concern and he, as well,
IS concerned about having the events to the north and the fireworks to the south because there
could be a rush of people from one side of the park to the other
Public Works Superintendent Thomsen proVIded the lnstory of the closmg of the road to the
north beach because of partIes, traffic, etc. He stated that if a road were buIlt the problems
would return.
CouncIlmember Zoller stated that everyone has to be comfortable WIth how tlns IS going to
work and not create another problem on the north beach because we won't be able to be .
chasmg people out of there
CIty AdmlIDstrator Kriesel stated that two major issues are gettIng DNR permIssIon to clear
the area and St Joseph allowing us to use the north beach St Joseph requires a vehicle at
the top of the hill and below and he felt that a fire truck wouldn't work even if a road were
bUllt because there is no turnaround. He stated that PublIc Works, because of the flood, have
a lot of work to catch up on and if work has to be done at the north end of the beach the CIty
does not have the labor to do it or the resources to pay for it. He also stated that staff has
concerns and he would hate to see the Police Clnef or the fine police department blamed for
problems that could have been avoIded.
Mr. Eckberg stated that he would be willing to make sure that the road is closed by blockmg
It with dIrt on July 30 and that any work done to prepare the north beach if the fireworks is
moved, St. Croix Events will pay for it
MotIon by Councilmember Rheinberger, seconded by Councilmember Bealka to move Lumberjack
Days to the north end of Lowell Park, directed Mr. Eckberg to meet WIth Chief Dauffenbach and
other staff to work out the concerns addressed by ChiefDauffenbach and Councilmember Milbrandt
and If an agreement can not be reached between Mr Eckberg and staff that the matter be brought
back to CouncIl at the June 19, 2001 meetIng. All m favor
STAFF REPORTS
.
City Engineer Eckles reported that he has been workmg WIth the Browns Creek Watershed
DIstrIct companng their rules with our CIty requirements and have made a companson
4
}.
CIty CouncIl MeetIng No 01-12
June 5,2001
.
worksheet, and asked CouncIlmember MIlbrandt and Zoller If they were aVaIlable to meet
June 25.
CouncIlmember MIlbrandt and Zoller stated they would be there
Mayor KImble turned over the meeting to VIce Mayor Bealka to address the COunCIl.
Jay KImble stated that he and his partner are in the process of purchasmg the Gazette
bUlldmg and during the tItle search of the property It has been determmed that the building
encroaches on CIty right-of-way. He stated that in order to proceed WIth the closmg he
requested that CouncIl dIrect the CIty Attorney to prepare a Letter of Understanding to show
the mortgage company that he and his partner are in the process of working WIth the City for
an easement regardmg the encroachment
Motion by CouncIlmember Rhemberger, seconded by CouncIlmember Milbrandt directIng City
Attorney Magnuson to prepare a Letter of Understanding m relation to the encroachment of the
Gazette buildmg on CIty nght-of-way
Ayes Councilmember Bealka, MIlbrandt, Rhemberger, and Zoller
Nays None
AbstaIned' Mayor KImble
Mayor KImble recessed the meetmg at 5 50 P m
.
REGULAR MEETING
7:00 P.M.
The meetIng was called to order by Mayor Kimble at 7 00 p.m.
Present
Absent
Also Present
Councilmembers Bealka, MIlbrandt, Rheinberger, Zoller and Mayor Kimble
None
CIty AdmInistrator Kriesel
CIty Attorney Magnuson
PolIce ClnefDauffenbach
Assistant FIre Department ChIef Glaser
CIty Engmeer Eckles
Community Development Director Russell
CIty Clerk Ward
APPROVAL OF MINUTES
MotIon by Councilmember Rhemberger, seconded by CouncIlmember Bealka to approve the May 1,
2001 ExecutIve SeSSIOn, May 15,2001 Regular MeetIng and ExecutIve SeSSIon minutes. All m
favor
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
. Commendation for Jeff Junker
5
I.
CIty Councd Meeting No 01-12
June 5,2001
Mayor Kimble and CIty AdInImstrator Knesel presented Jeff Junker, who retired May 31,
2001 after 23 years of City employment, WIth a CertIficate of AppreciatIon .
Commendations for City employees. individuals and OrganIZatIons for theIr servIce and
contrIbutIons durIng the 2001 flood event
Mayor Kimble and CIty Admunstrator Knesel presented CertIficates of AppreciatIon to Tim
Thomsen, Nick Chavez, Employees of StIllwater PublIc Works Department, Employees of
the Stillwater Police Department, Employees of the Stillwater FIre Department, Jay MIchels,
Warden David R Crist and Members of the MInnesota Correctional FaCIlIty at Stillwater, St.
Croix Valley Chapter of the Amencan Red Cross, Commumty Volunteer Services, and the
CIty of White Bear Lake for theIr servIce and contrIbutIons dunng the 2001 flood.
CONSENT AGENDA
MotIon by Councilmember Rheinberger, seconded by Councilmember Zoller approving the Consent
Agenda All In favor
Resolution 2001-103, Directing Payment of BIlls
Resolution 2001-104, approval servIce contract and guaranteed maintenance agreement with
StIllwater Ford
Resolution 2001-105, approval of2001 Memorandum Agreement for Curbside RecyclIng Grant
DistrIbutIon
Approval to budd rock flower gardens - North and South Entrances to City & Lowell Park
Resolution 2001-106, commendIng chke constructIon vohmteers
Resolution 2001-107, approving agreement for provIdmg Immediate needs funding for the
emergency 2001 flood protection work
Purchase of computer for Engineenng Department
Resolution 2001-108, approval of municipal lIcense for AndIamo Enterpnses, LLC.
Severance pay Issue
Approval of Gambling Pemut for Church of St. Michael- September 29, 2001
.
PUBLIC HEARINGS
Case No. ZAMlOI-01. This is the date and time for the public hearIng to consIder a request
from Anthony K. Magnotta for a Zomng Ma" Amendment to rezone Lot 5. Blk 1. Bud Kern
Addition. 1180 Frontage Road from BP-I. Business Park Industrial to BP-C. Business Park
Commercial
Community Development Director Russell reVIewed the zoning map amendment request by
Anthony K. Mognotta to rezone Lot 5, Block 1, Bud Kern AddItion. He stated that tlus
parcel should be rezoned to reflect the land use of this parcel of property located on Frontage
Road, which previously had a dnve thru restaurant located on the property
Mayor Kimble opened the public hearing
There were no publIc comments
.
Mayor KImble closed the public hearing
6
.
.
.
CIty Council Meetmg No 01-12
June 5,2001
MotIon by Councilmember Rhemberger, seconded by CouncIlmember MIlbrandt, approvmg the first
readmg of the ordmance for a zonmg map amendment
UNFINISHED BUSINESS
Update on North HIll Protect
CIty Engineer Eckles provIded an update on the neIghborhood meetmgs for the North HIll
project He stated that the meetIngs were well attended and stated that there was httle open
opposItion to the project He also stated that the resIdents of the area dId have some concerns
regardmg design alternatives includmg elimmatIng curb and gutter and using narrow street
sectIons, askmg to hIre outSIde consultants to mvestIgate creatIve deSIgn alternatIves,
providmg more InformatIon on the assistance program for low and moderate-mcome
households, the assessments for the golf course and leavmg North Broadway a gravel street
City Engmeer Eckles stated that the Engineering Department could look at other designs, but
due to the area he felt the concrete curb and gutter would last longer and best manage the
storm water problems m the area
CIty Engtneer Eckles requested that if CouncIl orders the pubhc hearing that the hearing be
scheduled for July 10,2001 at 700 p m
MotIon by CouncIlmember Rhemberger, seconded by CouncIlmember Bealka to adopt Resolution
2001-109, resolutIon calling for a pubhc hearing on the North HIll Improvement Project (2000-15)
and callmg for a special meeting on July 10,2001
Ayes Councilmember Bealka, MIlbrandt, Rhemberger, Zoller and Mayor Kimble
Nays None
NEW BUSINESS
ADJ>roval of Extension of DeMay & Associates Agreement (Ted Thompson - Stillwater
Bridge)
Mr. Ted Thompson prOVIded CouncIl with an update on the new StIllwater Bridge. He stated
that the TransportatIon Conference Committee bill includes a one-year legislative extension
of the bridge project. He also revIewed the progress WIth Congress, Department of the
Interior, WIsconsm and Oak Park HeIghts He stated that the status of the bndge now is
better than It was m March, but there is still a lot of work to do
City Administrator KrIesel reVIewed the contract WIth DeMay & ASSOCIates and requested
CouncIl to determine If they WIsh to extend the contract
CouncIlmember Rhemberger stated that he was impressed with the work of Mr. Thompson
and felt that this was not the tIme to drop the ball
7
CIty CouncIl MeetIng No 01-12
June 5, 2001
CouncIlmember MIlbrandt stated that even though he IS Impressed WIth Mr. Thompson's
efforts, he felt that our representatives and other pohtical powers should continue WIth the
bndge Issue
.
Mayor Kimble stated that thIs was not the tIme to quit He stated that he has seen it come
closer to bemg bwlt than where It IS nght now and it has fallen through He stated that he
does not have the time or the expertise that Mr Thompson has, so the contract should be
contmued WIth condItIon that work programs and actIons by Mr Thompson be approved by
hunself or NIle
MotIon by Councilmember Rhemberger, seconded by CouncIlmember Zoller adopt Resolution
2001-110, extendmg the contract WIth DeMay & Associates for 90 days conditioned that work
programs and actIons by Mr Thompson be approved by the Mayor Kunble or CIty Adtmmstrator
Kriesel
Ayes CouncIlmember Bealka, Rheinberger, Zoller and Mayor Kimble
Nays' Councilmember Milbrandt
PetItion to Vacate DraInage Easement
City Attorney Magnuson reviewed the PetitIon on to Vacate a Drainage Easement within the
proposed Amundson Place plat
MotIon by Councilmember Rheinberger, seconded by Councilmember MIlbrandt to adopt .
Resolution 2001-111, resolutIon vacating utIhty easements WIthIn the proposed plat of Amundson
Place All in favor
Ayes' Councilmember Bealka, Rheinberger, Zoller and Mayor Kimble
Nays. CouncIlmember MIlbrandt
Approval of Final Plat - Amundson Place
Community Development Director Russell reviewed the final plat for Amundson Place He
stated that there are three (3) condttIons of approval that must be met and engineer's
comments that must be met pnor to final plat recording.
Motion by CouncIlmember Rheinberger, seconded by Councilmember MIlbrandt to adopt
Resolution 2001-112, approVIng final plat for Amundson Place. All in favor.
Ayes' CouncIlmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays. None
Approval of Developer's Agreement for Amundson Place (ResolutIon)
CIty Attorney Magnuson reviewed the Developer's Agreement with Amundson Place
Development, LLC in regard to the proposed Amundson Place development.
.
8
.
.
.
CIty CouncIl Meeting No 01-12
June 5,2001
MotIon by CouncIlmember Rhemberger, seconded by CouncIlmember Bealka to adopt Resolution
2001-113, approvmg developer's agreement relatmg to Amundson Place between the CIty of
Stillwater and Amundson Place Development, LLC
Ayes CouncIlmembers Bealka, MIlbrandt, Rhemberger, Zoller and Mayor Kimble
Nays None
Approval of Developer's Agreement for Bradshaw Addition
CIty Attorney Magnuson revIewed the Developer's Agreement for the Bradshaw
Development
Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adopt Resolution
2001-114, approving developer's agreement relating to the Bradshaw Development between the CIty
of StIllwater and James H. Bradshaw and Jayne M Bradshaw All m favor.
Ayes Councilmembers Bealka, MIlbrandt, Rhemberger, Zoller and Mayor Kimble
Nays None
Approval of Plans and Sl'ecIfications & Authorizmg AdvertIsement for BIds for Curve Crest
ExtensIOn (Bradshaw AddItIon) Improvements
City Engineer Eckles stated that the plans and specifications are near completIon to serve the
Bradshaw AddItion. He stated that bids would be received on July 12 with results given to
CouncIl at the July 17, 2001 meetIng.
Motion by Councilmember Rheinberger, seconded by CouncIlmember Zoller to adopt Resolution
2001-115, ordenng Improvement, approving plans & specIfications, and ordenng advertisement for
bIds for Curve Crest Boulevard Extension Project (Bradshaw Property, Project 2000-11) All in
favor
Ayes' CouncIlmembers Bealka, Milbrandt, Rhemberger, Zoller and Mayor KImble
Nays: None
Purchase offer from Washmgt:on County HIstoncal SOCIety
Community Development DIrector Russell reviewed the purchase offer from Washington
County and recommended that the matter be referred to the Jomt Board for theIr review and
comments
Motion by Councilmember Rhemberger, seconded by CouncIlmember Bealka to refer the purchase
offer from Washington County to the Joint Board for theIr review and comment pnor to Council
conSIderation. All m favor
Approval of Field House Rental Rate
Community Development Director Russell stated that the Parks Board has reviewed the field
house rental rate at theIr April meeting The board recommends that the field house rental
rate be increased from $150 per hour to $180 per hour
9
CIty CouncIl MeetIng No 01-12
June 5,2001
MotIon by CouncIlmember MIlbrandt, seconded by CouncIlmember Rhemberger to adopt
Resolution 2001-116, adoptmg St CrOIx Valley RecreatIon Center field house rental rate All in
favor
.
Ayes CouncIlmembers Bealka, MIlbrandt, Rheinberger, Zoller and Mayor Kunble
Nays None
2001 SIdewalk Improvements FeasIbilIty Report Preparation
CIty Engineer Eckles reported to CouncIl that staff IS currently takmg an mventory of
sidewalks that should be replaced throughout the CIty He stated that it appears that another
mmor sidewalk rehabIlItatIon project is warranted
Councilmember Zoller asked to include SIdewalks where there are no sidewalks such as
Curve Crest Boulevard and by the jumor htgh school
MotIon by Counctlmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution
2001-117, resolutIon ordenng preparation of report for the 2001 SIdewalk rehabIlitation project
(Project 2001-11) All in favor
Ayes. CouncIlmembers Bealka, MIlbrandt, Rheinberger, Zoller and Mayor KImble
Nays None
Purchase of Storm Water Pond Easement from Central Bank
.
CIty Engineer Eckles stated that m 1999 staff negotiated WIth Central Bank to acqUIre
easement nghts for the enhancement of a pond between Central Bank and the Holiday
Express The work has been completed and the bank is satIsfied WIth the work so payment
for the easement should be done. The negotiated price was $19,600 for the easement
acquisition
MotIon by Councilmember Rheinberger, seconded by CouncIlmember Zoller adopting Resolution
2001-118, authonzing payment to Central Bank for easement acqUISItion. All in favor.
Ayes' Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kunble
Nays. None
Wtldpmes Sanitary Sewer ExtensIon Pr01ect
CIty Engmeer Eckles reported that a bwldmg at the comer of County Road 5 and Wildpines
Lane is being built and that the septic system on the property will be abandoned and would
connect to the CIty'S samtary sewer. The owner of the property has signed an agreement of
assessment and waiver of rrregularity of appeal, which the owner has agreed to pay for 100%
of the costs
Mr Eckles stated that staff has received three quotations for the work and the low quote was .
receIved from Fuhr Trenchtng of Hugo, Minnesota in the amount of $34,943 90.
10
,
.
.
. DIane F. Ward, CIty Clerk
City Council Meetmg No 01-12
June 5, 2001
MotIon by CouncIlmember Bealka, seconded by Councilmember Rheinberger to adopt Resolution
2001-119, acceptmg agreement of assessment and waiver of Irregulanty of appeal, approving plans
and specIfications, ordenng Improvement, and awarding of contract to Fuhr Trenchmg for the
WIldpmes sanitary sewer extension proJect (proJect 2001-10) to serve parcel no 32-030-20-23-0002
(2600 WIldpmes Lane)
Ayes CouncIlmembers Bealka, MIlbrandt, Rhemberger, Zoller and Mayor Kimble
Nays None
COMMUNICATIONSIREQUESTS
ResumatIon Letters from Jerry Fontaine (Planning CommIssion) and Jane Anglin ffiuman
RIghts Commission.
Council received the resignation letters from Jerry Fontaine, Planning COmmISSIOn and Jane
AnglIn Human RIghts CommIssion.
COUNCIL REQUEST ITEMS
Councilmember Milbrandt requested that the Chamber be contacted to notify business
owners to sweep theIr SIdewalks prior to the City sweepmg Mam Street.
STAFF REPORTS (continued)
CIty Administrator Kriesel reported on tax-forfeIted properties available to the City One of
the propertIes would be used for storm water retention. The Oak Glen properties would be
used for park/open space He requested that Council authorize the acqUIsitIon of these tax-
forfeIted propertIes for parks and open space
Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to submit applIcatIons
for conveyance of tax-forfeIted lands to Washington County All in favor.
ADJOURNMENT
MotIon by Councilmember Rheinberger, seconded by CouncIlmember Bealka to adjourn the
meetIng at 8 53 P m
Jay L. Kimble, Mayor
ATTEST:
11
CIty CouncIl Meetmg No 01-12
June 5, 2001 .
Resolution 2001-103, DIrectIng Payment of Btlls
Resolution 2001-104, approval service contract and guaranteed maintenance agreement with
StIllwater Ford
Resolution 2001-105, approval of2001 Memorandum Agreement for CurbSIde Recyclmg Grant
DistnbutIOn
Approval to build rock flower gardens - North and South Entrances to CIty & Lowell Park
Resolution 2001-106, commending dIke construction volunteers
Resolution 2001-107, approvmg agreement for providmg Immediate needs funding for the
emergency 2001 flood protectIon work
Purchase of computer for Engineenng Department
Resolution 2001-108, approval of municipal lIcense for AndIamo Enterprises, LLC
Severance pay issue
Approval of Gamblmg PermIt for Church of St. Michael- September 29, 2001
Resolution 2001-109, resolutIon calling for a publIc hearing on the North HIll Improvement Project
(2000-15)
Resolution 2001-110, extending the contract WIth DeMay & Associates
Resolution 2001-111, resolutIon vacatIng utilIty easements WIthtn the proposed plat of Amundson
Place
Resolution 2001-112, approving final plat for Amundson Place
Resolution 2001-113, approving developer's agreement relatmg to Amundson Place between the
CIty of Stillwater and Amundson Place Development, LLC
Resolution 2001-114, approvmg developer's agreement relatmg to the Bradshaw Development
between the CIty of Stillwater and James H Bradshaw and Jayne M Bradshaw.
Resolution 2001-115, ordenng Improvement, approvmg plans & speCIficatIons, and ordenng
advertIsement for bids for Curve Crest Boulevard ExtenSIon ProJect (Bradshaw Property, ProJect
2000-11)
Resolution 2001-116, adoptIng St CrOIx Valley RecreatIon Center field house rental rate
Resolution 2001-117, resolutIon ordering preparation of report for the 2001 sidewalk rehabIlitation
project (project 2001-11)
Resolution 2001-118, authoriZIng payment to Central Bank for easement acqUISItion.
Resolution 2001-119, acceptIng agreement of assessment and waiver ofirregularity of appeal,
approving plans and specificatIons, ordenng improvement, and awarding of contract to Fuhr
Trenchmg for the Wildpmes samtary sewer extenSIon project (project 2001-10) to serve parcel no
32-030-20-23-0002 (2600 WIldpines Lane)
12
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City of Stillwater
POLICE DEPARTMENT
The City of Stillwater and the Stillwater Pollee Department recognizes that
AMY ZYLLA
... ....-- .....-
,.
re
com
heroism.
o
Ctty o~
g tiQQwatelt, uU innegota
CeltH~icate o~ cApplteciation
plr.egetlted to
DELBERT KRUSE
WHEREAS, DELBERT KRUSE IS RETIRING FROM CITY EMPLOYMENT,
EFFECTIVE JUNE 29, 2001.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF STILL WATER, MINNESOTA, THAT FOR HIS DEDICATED
SERVICE TO THE CITY OF STILL WATER, DELBERT KRUSE BE, AND HE
IS HEREBY COMMENDED; THAT RECOGNITION BE GIVEN TO THE
FACT THAT THE SAID DELBERT KRUSE HAS SERVED THE CITY
FAITHFULLY, EFFICIENTLY AND COURTEOUSLY FOR TWENTY TWO
YEARS. THE COUNCIL REGRETS THAT HE IS RETIRING FROM CITY
EMPLOYMENT BUT EXTENDS TO lllM, ITS APPRECIATION FOR HIS
DEDICATED SERVICE.
BE IT FURTHER RESOLVED, THAT THE CITY CLERK BE, AND SHE IS
HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE
OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF
THE COUNCIL AND TO DELIVER A CERTIFIED COPY THEREOF TO THE
SAID DELBERT KRUSE.
PRESENTED BY THE CITY COUNCIL THIS 19111 DAY OF JUNE 2001.
vUaYOlr
City o~
g tiQQwatelt, uU innegota
Celtti~icate o~ cApplteciaHon
plr.egetlted to
RUSSELL KUNDE
WHEREAS, RUSSELL KUNDE IS RETIRING FROM CITY EMPLOYMENT,
EFFECTIVE JUNE 30, 2001.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA, THAT FOR HIS DEDICATED
SERVICE TO THE CITY OF STILLWATER, RUSSELL KUNDE BE, AND HE
IS HEREBY COMMENDED; THAT RECOGNITION BE GIVEN TO THE
FACT THAT THE SAID RUSSELL KUNDE HAS SERVED THE CITY
FAITHFULLY, EFFICIENTLY AND COURTEOUSLY FOR OVER THIRTY
TWO YEARS. THE COUNCIL REGRETS THAT HE IS RETIRING FROM
CITY EMPLOYMENT BUT EXTENDS TO HIM, ITS APPRECIATION FOR
HIS DEDICATED SERVICE.
BE IT FURTHER RESOL VED, THAT THE CITY CLERK BE, AND SHE IS
HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE
OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF
THE COUNCIL AND TO DELIVER A CERTIFIED COPY THEREOF TO THE
SAID RUSSELL KUNDE.
PRESENTED BY THE CITY COUNCIL THIS 19TH DAY OF JUNE 2001.
vUayo/l
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:oc.\I'~
..~~1:;..
:f~~..-. . ~~?,
.. 'h" ~
II ; ~i .. I::;
~
IN REPLY REFER TO
United States Department of the Interior
NATIONAL PARK SERVICE
ST CROIX NATIONAL SCENIC RIVERWAY
401 HAMILTON STREET, POBOX 708
ST CROIX FALLS, WISCONSIN 54024-0708
June 15, 2001
To: Stillwater City Council
From: Superintendent, St. Croix National Scenic Riverway
With this letter we are requesting permission to provide information to the public
about the St. Croix National Scenic Riverway at Lowell Park. If this request is
approved, uniformed Park Rangers, members of the education team, will rove
along the riverfront on an intermittent basis on weekends and at other times to
talk with the public about the resources of the Riverway. Sometimes they will set
up a small portable canopy for sun protection and portable table and remain in
one place.
Rangers will distribute without charge materials such as the park brochure, park
newspaper, zebra mussel brochure and Riverway section maps. No sales will be
made.
We are considering this effort as a pilot program and anticipate it will continue
into the fall. If the public reaction is positive, we will likely continue this program in
following years.
Jean Schaeppi, Lower District Naturalist, will coordinate the program. Her phone
number is 715-483-3284 X 617.
j~~
Tony Andersen
Superintendent
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MEMORANDUM
TO Mayor and CouncIl
CC Department supervisors
FR CIty Administrator
RE Team BUIlding Workshop-
Summary report
DA' June 15,2001
DiscussIOn
Attached is the summary report of the Team BuIldmg workshop that was conducted m April. The
report contains Issues that were IdentIfied as pnonty issues, strategIes for dealing WIth the issues
and the actIon needed to resolve the issues
Probably the most Important of these Issues IS the development of a Financial Plan. A good
financial plan would mclude a proJectIon of future "baSIC servIce" operational cost needs and
fundmg for those needs as well as IdentIfymg and pnontIZIng capital proJects and the IdentIfymg
finanCIal resources aVaIlable to pay for the projects
Some of thts work has already been completed or at least the groundwork has been laid for the
development of a comprehensive financial plan However, It would appear to me that the next
step would be to further identIfy the proJects that are, or will be needed, and then to pnontize
those projects ThIS could be dIscussed further dunng the upcommg 2002 budget process
RecommendatIon.
CouncIl reVIew Team BUIldmg workshop summary for future consIderation.
4I~
.
City of Stillwater
Pre-Session Information Gathering
Challenges
.:. Increased demands for service - continued growth and development
.:. Need for multi-agency (district-wide) plan for fire and rescue services
.:. Difficult to replace Administrator
.:. Redistricting of the wards
.:. Keeping up with technology
.:. Keeping up with citizens expectatIons
.:. Development pressures - mostly in housing and annexatIon
.:. Balancing extensive needs with existing capital $50 milJion in capital needs and
$18 mill10n in revenue
.:. High level of debt service
.:. Managing the growth of a stand-alone city wIthin the context of a suburban world
Strengths
. .:.
.:.
.:.
.:.
.:.
.:.
.:.
.:.
Staffis involved in the community, good job of"ownership" of the city by staff
Good City Council make up
Good perception of the Council by the community
Department Heads work well together
Dedicated, career-minded team
Everyone is included as part of the team, input is encouraged and solicited
The Council and Administrator have historicaUy avoided micromanaging
Very vibrant community Quality ofHfe is excellent.
Problems/Causes
.:. Not enough frequency of vision, goal setting, and planning sessions among the
Department Heads, City Council, and City Administrator
.:. There are more needs than money a.vailable for projects including public works,
library, parking, new river crossing, and downtown improvements
.:. ReBtricted by small town tax capacity and a very conservative environment
(. Very involved citizenry with high expectations beyond the normal city services
.:. Small CIty serving as a regional area. with a need to provide amenities
.:. Changing population with higher expectations and limited staff support
.:. Deferred maintenance within a high growth environment
.
LOCATION:
RX TIME OS/29 '01 15:54
.
.:. Reactive vs proactive approach - too issue oriented and things not within the
context of the "big picturen
.:. Not aggressive enough on new ideas - need to thmk more broadly to establish the
next set of priorities
.:. Fiscal challenges -long range debt structure is a problem
Roles and Responsibilities
.:.
.:.
.:.
.)
.:.
.:.
.:.
.)
.:.
.:.
.:.
.:.
.:.
.
Staff needs to look at long range goals
Staff needs to be cognizant of political problems
Lack ofa system to determine If things are getting done
Meet on at least an annual baSIS to establish overall and departmental goals'
Spend more time reviewing and understanding departmental budgets
Need better communication with other Boards
Need to recognize expertise avadable within the organization
Need an opportunity for departments to provide information to the CounCll on what
IS happening, what needs to be done and how much it WIll cost
The Counctl is solution oriented without consulting the staff on potential impact
The staff needs the opportunity to provide their thoughts and for more staff
discussion time to be put on the agenda
Helpful for the Cauncll to ask for specific informatIon on what they need and
prOVide their expected results
Good team environment with the two new Councilmembers
There is a practice of the Council not asking for enough information and not
preparing before meetings
Expectations
.:. Good opportunity for mionnal dialogue
.:. Get to know each other better and personalIty d1fferences
(. Review mission and vision and identify goals and action steps for completion
0.) Try to replace the Clty Adnunistrator position without maklDg too many changes
.) Develop a rapport with the Counell and the new Admuustrator
.:. Results could be helpful to select the new administrator
.:. Good start of "Wluther Stillwater'> and the appropriate role of city leadership
.:. Stress that the CaUDell is a pohey making body that should set policy as a group. not as
mdrviduaJs
.) Define the roles and responsibilines of the Council and the staff. Who IS m charge - the
CouncIl or the st:aft'? What things do people want to get done?
.:. Devise a system for monitoring what 1S happening at City Hall and what the City CouncIl is
doing Create work sessions that are useful and tlmely
(. Devise a system for makmg things happen - even if it IS just crea.t1.ng an illusion oftlungs
happening
.:. Make some advancement and progress within four years
.:. Define a set of the top five city prionties Conduct a goal setting and viSloning session
headed by the City Council
.
LOCAT ION:
RX TIME OS/29 '01 15:54
City of Stillwater
STRENGTHS
.
.:. Sense of trust
.:. Knowledge of particIpants
.:. Professional staff
.:. Supportive commumty - involved and interested
.:. Staffhas "ownership"
.:. Cornpanbihty
.:. Good pIannmg in the past
.:. Sense of stabIlity
.:. "Can do .. attitude
.:. Shared VISIon
.:. Good product - Quahty of LIfe
.:. Humor
.
.:. IndtV1dual and corporate integrIty
.:. Openness
.:. Good work ethic
.:. Lack of personal agendas
.
LOCATION:
RX TIME OS/29 '01 15:54
. WEAKNESSES
.:. Change In leadership - CIty AdmInistrator
.:. Sense of arrogance - self.satlsfied
.:. Possible fiscal constramts
.:. Expectations for quahty/quantlty of services
.:. HIgh debt level
.:. Lack of current list of pnontIes
.
.
LOCATI ON:
RX TIME OS/29 '01 15:54
OPPORTUNITIES
.:. T eehnology .
.:. Intergovernmental cooperatIon
.:. Managed growth - internally
.:. Histone tradition
.:. Tounsm
.:. Community a.ttraCtIons
.:. Economic growth
.:. Geographic growth
.:. New Chamber
.:. Redevelopment Opportun1tles
.:. New nver croSSing
.~ Growth In research and development
.:. Growth In retail and lodgmg .
.:. Evolving leaderslup In non-profit organizatIons
.:. Options to consolidate services
.:. Income level of retirees
.
LOCATI ON:
RX TIME OS/29 '01 15:54
THREATS
. .:. Growth
Impact on servIces
Impact on schools
Impact on .
..:. Loss of economIc diversIty (hIgher Income levels evolving)
.:. Government fundtng (federal and state)
.:. Consoltdate, contracnng servIces
.:. Suburban perception
.:. Growth of other cItIes
.:. Wlsconstn growth
.:. Use of cIty services by the regIon
.:. Cornmu!1.lcanon to resIdents
.:. Complacency of communIty
ee. Changes m flexibIlity of debt financmg
e
.
.:. Fundmg of emergency se1'Vl.ces
.
LOCATION:
RX TIME OS/29 '01 15:54
ISSUES
1
Long range (5-10 years) fiscal management plan
Develop revenue optlons and increase current revenue
sales tax
lodgmg tax
2.
Redevelop downtown
High quality development
Llghting) parking
VISItor center
Life cycle houstng
Street flow plan for internal movements
3. Evaluate publ1c safety services
Develop ten-year plan for fire, emergency seMces
Examine JOInt services optlons
police. fire) EMS
radio upgrades
4 New nver crossing
5. Alternative fundIng for the l1brary
Expansion
Regional approach
6 Develop management plan for public facIlities
Streets) utilittes
Financing opnons
Implement pavement management plan
Build new public works facility
LOCATION:
RX TIME OS/29 '01 15:54
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Council: 18
~'44
ToW'62
C01.U1cil. 22
Staff 31
Total 54
Councll 19
Staff 24
Total. 43
.
CouncIl: 18
Staff 24
Total. 43
Council' 9
Staff 28
Total. 37
CouncIl: 13
Staff: 19
Total 32
.
7 Merge water department WIth pubhc works Councd'4
Staff 28
Total. 32
.
8 Finish :North Hil11mprovements
Water/sewer Council 7
Staff 24
Total. 31
9. Hire new Administrator Councd- 31
Staff 0
Total 31
10. Implement park Improvements
Benson Park
South RIver Park
Restrooms Council 6
Staff 24
Total 30
11 Street Projects
- 62Dd Service Rd. connection
Bantwell/Myrtle alignment
Ligh'tl11g on West Orleans
SIdewalk on Curbcrest CouncIl 18
. Staff 11
TotaJ'29
12 RevisIt vision statement
- Deal WIth "human" issues
EstablIsh Stillwater 2020 Commission Counell 5
Staff 16
Total. 21
13 Develop parIong plan
City Hall
Library
Churches Councll. 8
Staff 8
Total. 16
.
LOCATI ON :
RX TIME OS/29 '01 15 :54
14 Develop more affordable housmg (quality)
Smgle - under $150,000
Rental - market rate
CouncIl: 7
Staff: 7
Total 14
.
15. Sell and develop present public works Site (Quality)
CouncIl: 8
Staff. 5
Total: 13
16. Examine, revlew, consohdate existing pohcies, ormnances, etc
ProVlde COntInuIty of existing plans
CouncIl- 0
Staff' 13
Total 13
17 BUild new armorylcommu01ty center
Redevelop present sIte
COUDcll' 10
Staff 0
Total- 10
18 Develop pnoritxes 10 the CIP
CouncIl 0 .
Staff 10
Total. 10
19. Develop commuDlcations plan
SendIng and receIVIng information
More web s1te usage
Increase e-govemment capacity Council: 3
!Staff: 2
Total 5
20. Make a decIsion on the use of the territonal pnson site
Councll' 0
Staff 2
Total 2
21 Benchmark present servICes WIthin a Best Practices model
Council: 0
Staff: 1
Total: 1
22 Develop aggressive business recruitment strategy
Total 0
.
LOCATI ON:
RX TIME OS/29 '01 15:54
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.
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ISSUE - Merge Water Utility with Public Works
WHAT
- to do about mergmg water utllxty with public works
WID:
duplication
lack of coordination
mefficxcocies
bllhng COMlSIon
separate unions
CONSEOUENSE~
confusIon
dehvery of servlce
contInued lnefficlency
ba.d governance
LOCAT ION :
RX TIME OS/29 '01 15:54
Water utilIty is part ofpublJC works
Set up as an Enterprise Fund
Combmed labor force
Combined equipment
Combmed mamtenance
Better utilization oftechrncal expertise
RequlJ'es Charter amendment
Influence of water utilIty employees
Public understandmg of current situation
Council willingness to make changes
Staff opposition
LOCATI ON:
VISION
.
BARRIERS
.
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RX TIME OS/29 '01 15:54
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STRATEGIES
Develop a descnptlOn of the "Ideal" organization
Develop a tunetable for Implementation
- referendum In. 200~
ProVIde reasons for change
- financial
- efficlencies
- governance
Develop understanding of the SItuatIOn
- for the public
- for the Charter Comrmsslon
- for the CounCIl
ACTION WHO WHEN
Charter nommees Council Now
. Water Board appointments CouncIl June
Descnption of the "Ideal" Councll/ June
Staff
AnalYSIS (finanCIal, efc ) CIty Admm/ June
Staff
ConsIderation by the CouncIl July
Timetable Council/ August
Staff
Referendum 2002
.
LOCATION.
RX TIME OS/29 '01 15:54
FINANCIAL PLAN
.
WHAT
to do about paying for projects over tIme
to do about completIng pnority projects
WHY
list the list ofprojects IS greater than the resources ($$)
it is important to see the options lUtO the future
CONSEQUENCES
busmess as usual - not preferred
InCOnsIstent knowledge among CouncIl and staff
.
unable to explore optIons
.
LOCATI ON:
RX TIME OS/29 '01 15:54
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VISION
A timetable for implementation/completion of priority projects
An operating and capItal plan in place - with pnot1ues
A "global" understandtng of the sItuation
current conditions
optIons
capacity (present and future)
BARRIERS
Public perceptIon of communlty needs
Lack of basIc knowledge
Lack of universal knowledge
Lack of pnonty hsnng
Alternatlve sources of financing
STRATEGIES
Fmancial information provided and Simplified
Develop priority hst
Develop finance plan
eXlstlOg debt
debt capaCIty
eXlStJng revenue avaIlable
alternative revenue optlOns
Projects - costs, revenue - presented in a Proforma fonnat
LOCATION:
RX TIME OS/29 '01 15:54
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ACTION WHO WHEN
Financial information City Admin! July .
Staff
Develop priority list CouncIl June
Reduce expenses CouncIl/Staff August to
October
Finance Plan Staff
- existing May
- capacity (growth Fmance Consultant
- options
.
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LOCATI ON:
RX TIME OS/29 '01 15:54
A
,
LIST OF BillS /
. EXHIBIT" A" TO RES-OlUTION #2001-120
ABM Equipment & Supply Utility Box and Crane 22369 41
Ace Hardware Maintenance supplies 485 39
Action Rental Propane, lawn maintenance 258 77
ADM EqUipment repair 9117
All Metro Glass BUilding maintenance 135 66
Ancom Equipment repair 4700
Aspen Mills Umforms 600
AT&T Long Distance 157 60
Bailey Construction Lowell park repairs 3,10000
Board of Water Commissioners Hydrant repair 198 03
Bonestroo,Rosene,Anderllk & Assoc ProfeSSional services 7,22317
Braun Pump & Control EqUipment repair 3,780 83
Bryan Rock Products Maintenance supplies 151 80
Buberl Black Dirt Maintenance supplies 7668
Cardinal Tracking Office supplies 1451
Carquest Vehicle maintenance 117 03
Chaves, Nick Cell phone 2190
Coca Cola Concession supplies 180 30
Conslldated PlastiCS Company Equipment supplies 181 05
Corporate Technologies Telephone repair 16000
Couner News Advertisements 7128
Delta Gloves Maintenance supplies 9765
. FaCIlity Systems Office eqUipment 390 11
Ferrell North Amenca Propane 5,77916
Folz,Freeman,Dupay & Assoc ProfeSSional services 2,555 00
Galls Inc Safety equipment 130 97
Gannon's Auto Body Vehicle maintenance 2852
General Secunty Services Corporation Quarterly fees 6071
G & K Services BUilding maintenance 3,559 88
GoodWill May ADC 343 00
Graffix Vehicle maintenance 540 00
Hansen, Steve DARE graduation expences 269 63
Healthcomp Evaluation Services Collection fees 6000
Ikon Office Solutions Maintenance contracts 99011
Imaglneenng Computer Consultants ProfeSSional services 270 00
Infratech Flood expense 3,936 38
ITL Patch Company Uniforms 21265
Kadln, Chantell Semlnars,meebng expenses 1,01638
Kern, Violet Bond payment 49,479 50
Lakevlew Hospital ProfeSSional services 4000
Lind, Gladys Land purchase agreement 927 00
MacQueen Equipment Sweeper 127,800 00
Magnuson Law Firm ProfeSSional services 7,58083
Maple Island Maintenance supplies 266 03
Maroney's Samtatlon Flood & maintenance 64726
Menards Retaining Block, supplies 1,14449
. Metropolitan CounCil July expenses 72,4 75 60
Minneapolis Commumty Tech College Education 1,400 00
,
EXHIBIT II A" TO RESOLUTION #2001-120 Page 2 .
North Memorial Medical Center Education 2,635 00
Northern Traffic Supply Parking signs 528 13
Pauley, Julius Jr Bond payment 33,646 50
Pauley, Sharron Bond payment 33,646 50
PC Pit Stop Office supplies 9647
Pinky's Sewer Service BUilding maintenance 9000
Pod's Tire and Wheel Inc Vehicle maintenance 2500
Porta Pot Sanrtatlon Monthly rental 81585
Quality Flow Systems Equipment repair 726 71
QUill Office supplies 481 16
R & R Specialties, Inc EqUipment repair 111 60
River Valley Printing Office supplies 8307
Rose Floral Park supplies 544 23
St CroiX Boat & Packet Company May arena expenses 20,535 64
St CroIx Office Office supplies 358 69
St CrOIX Sweeping Flood expense 493 50
Secure Benefits Monthly fee 11800
Siebenaler, Sandra Unrforms 4997
Space Mobile & Modular June rental 13500
Sprint Telephone 4977
Stillwater Amoco Fuel 7,72837
Stillwater Ford Maintenance contracts 5,000 00
Stillwater Gazette Publications 14080 .
Stillwater Motors Vehicle maintenance 2821
Stork ProfeSSional services 4,350 00
Strelchers Unrforms 15350
Strlpe-A-Lot Painting crosswalks 1,050 00
Superior Ford Maintenance contracts 2,600 00
Sysco Concession supplies 16737
T A Schlfsky & Sons Inc Tack 011, Asphalt 1,78570
Teletronrx Office equipment repair 217 90
TR Computer Sales, LLC ProfeSSional services 157 50
Treadway GraphiCS DARE supplies 9827
Verlzon Wireless Cell phone 2952
Virtual Phone EqUipment repair 3728
Washington County Recorder Variances 4400
Washington County Stillwater parcels 10650
Washington County Treasurer Parcel fees 2615
Youth Service Bureau 2nd payment 2001 allocation 21,000 00
Zeull, ChriS Seminar expense 625
ADDENDUM TO BILLS
Ankeny Kell Architects ProfeSSional services 2243
Cole Paper Maintenance supplies 23916
Corporate Technologies Warranty Agreement 2,030 00 .
Courier Publication 4008
.
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.
EXHIBIT" A" TO RESOLUTION #2001-120
Empson Archives
Frazier, Jacob
Gateway
GFOA
Hansen, Jeffrey
Insight
Labor Relations Association
League of Minnesota CIties
Lindahl, Allyson
MN Dept of Economic Secunty
Pitney Bowes
QUill
Qwest
Renown Construction
St CroIx Office
SALA
Sanders,Wacker,Bergly Inc
Service Master
Shooting Star Native Seeds
T eletromx
Thomsen, Tim
Tomten Environmental Design
Workwell Occupational Health Services
Xcel
Adopted by the City Council thiS
19th day of June, 2001
Professional services
Professional services
Computer
Education
Professional services
Pnnters,software
Conference
Workers Comp Ins
Professional services
MN UC Fund
Office supplies
Office supplies
Long Distance
Grading escrow refund
Office supplies
Professional services
Professional services
BUilding maintenance
Plants
Cabling Rec Center
Mileage
Professional services
Lyme vaccines
Electnclty/Gas
TOTAL
Page 3
4,500 00
4000
2,408 00
41500
4000
4,605 00
4000
20,276 25
5000
902 26
41500
254 63
1,363 33
3,000 00
9265
10,87804
340 00
521 85
4,737 05
2,029 72
7590
260 00
567 00
19,24634
540,11624
i1lwater
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THE BIRTHPLACE OF MINNESOTA . J
.
REQUEST FOR INSTALLATION OF BANNER
ORGANIZATION
-~~
. TELEPHONE d 7 s-- f{gr; 3
1
2
3
APPLICANT
- u-
ADDRESS sr~ ~~ ffim.c
fl). ;,e~~
ACTIVITY BEING PROMOTED BY PROPOSED BANNERS
.41~U~~ 4J~
4
5
BANNER LOCATION REQUESTED
.
o
$
o
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolhners)*
Chestnut Street at Union Alley (Flrstar Bank)
6
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED ~ {" - ~DL
COMPANY INSTALLING BANNER if{ ~
Addres~~ ~ &. Phone L/39-o00'/
7
FOR OFFICE USE ONLY
D Crty
D MnOOT
Date'
Date
(Required for Main Street locations)
InstaJler verification Date"
~r.Y30-99S-~
BANNER REQUIREMENTS A 11 ACHED
CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121
.
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Page 1 of 3
1/99
Minnesota Lawful Gambling
Premises Permit Application - LG214
Class of Permit
Check one
D Class A - $400 Pull-tabs, tlpboards, paddlewheels, raffles, bingo
EJ Class B - $250 Pull-tabs, trpboards, paddlewheels, raffles
D Class C - $200 Bingo only OR bingo and pull-tabs when total gross receipts do not exceed $50,000 per year
D Class 0 - $150 Raffles only
FOR BOARD USE ONLY
Check# _Fee
Organization Information
Organization name (as It appears on documentation filed With
Minnesota Secretary of State or Internal Revenue Service)
Base license number
Fraternal Order of Eagles # 94
Name of chief executive officer (cannot be your gambling manager)
A-00259
Daytime phone number
(651 ) 430-0818
Andrew George Patzner
Gambling Premises Information
Name of estabhshment where gambhng Will be conducted Street address (do not use a PObox number)
John's Bar 302 South Main Street
Crty · county....... _hi'.... poem,... os -ORT """",,p . "'"nIy....... _hi'.... ........ os _ , ...... my 1m'"
Stlllwater/Washlngton
Is the premises located Within city hmlts?Yes ~ NoD If No, IS township' o Organized
o Unorganized
o Unincorporated
Does your organization own the bUilding where the gambhng Will be conducted?
DYes GNo If no, attach (1) the appropnate lawful gambhng lease form, and
(2) the sketch of all leased areas With dimensions and square footage clearly defined
A lease and sketch are not required for class D applicatiOns
Name of legal owner of premises Address City State/Zip
Robert Hlnz 293 150th Avenue St.Joseph, WI 54082
Address(es) of Storage Space of Gambling Equipment
List alllocabons where used and unused gambling product IS stored Do not use a PObox number (Attach an additional
sheet If necessary)
Address Cltv State/ZID
13523 60th Street North
Stillwater MN 55082
I-__~_O 2__~.Qu t~J1~!!L S t!"J~~J;__________
Stillwater MN 55~82
Questions? Call the LicenSing Section of the Gambhng Control Board at 651-639-4000 If you use a TTY, you can
call the Board by uSing the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. ThiS
. form Will be made available In alternative format (I e large pnnt, Braille) upon request
Premises Permit Application - LG214
Page 2 of 3
1/99
.
Bingo Occasions - for Class A or C Permits
If applYIng for a class A or C permIt, enter days and beginning/endIng hours of bingo occaSIons (IndIcate A M or PM) No
more than ten bingo occasions may be conducted per week An occasion must be at least one and one-half hours, not to
exceed four hours
Dav Beornmna/Endlna Hours Dav Bearnmna/Endrna Hours Dav Bealnmna/Endlna Hours
_____ to ____
to
__________ to _____
___ to
--
__________ to _________
_________ to __
to
to
to
____ to ____
Gambling Ba,:,k Account Information
Bank name
Wells Fargo Bank
Bank address
Bank account number*
CIty
State/ZIp code
2000 Northwe t r
* Neworganlzatlons The account number may be obtained and submItted to the Gambling Control Board within
ten days after you receive your premises permIt
Name, address, and title of members authorized to sign checks from the gambling account. The
organization's treasurer may not handle gambling funds.
Name
Address
1904 W. Pine st
Llo
W1lliam Leroy Dahler 9364 Norell Ave N. Stillwater 55082 Com.
TItle
.
Gene Arthur Schleusner 524 S. Brick st., St1llwater 55082 Com.
Acknowledgment
Gambling site authorization
I hereby consent that local law enforcement officers, the
board or agents of the board, or the commiSSIoner of
revenue or public safety or agents of the commiSSioners,
may enter the premIses to enforce the law
Bank records Information
The board IS authOrized to Inspect the bank records of the
gambling account whenever necessary to fulfill
requirements of current gambling rules and law
Organization license authorization
I hereby authorize the Gambling Control Board to modify
the class of organization license to be consistent WIth the
class of permIt being applied for
Oath
I declare that.
1 I have read thiS application and all Information submItted
to the board IS true, accurate, and complete;
2 all other required Information has been fully disclosed,
3 I am the chief executIVe officer of the organization;
4 I assume full responsIbility for the fair and lawful
operabon of all activIties to be conducted,
5 I WIll familiarize myself with the laws of Minnesota
governing lawful gambling and rules of the board and
agree, .f licensed, to abide by those laws and rules,
Including amendments to them,
6 any changes In application informatIon WIll be submitted
to the board and local Unit of government within ten
days of the change; and
7 I understand that failure to provIde reqUired InformatIon
or prOVIdIng false or mIsleading information may result
In the denial or revocation of the license
-----------------------------------------------------------------
Signature of chief executive officer (DeSIgnee may not SIgn)
___'_____'__-
Date
.
.
.
.
Premises Permit Application - LG214
Page 3 of 3
1/99
Local Unit of Government Acknowledgment and Approval
If the gambling premises IS within city limits, the city must sign this application and provide a resolution.
On behalf of the city, I hereby acknowledge this
application for lawful gambling activity at the premises
located Within the city's junsdlctlon, and that a Pnnt name of City
resolution specifically approving or denYing the
application Will be forwarded to the applYing
organization Signature of City personnel receiving application
Title Date I I
If the gambling premises Is located in a township, both the county and township must sign this application.
The county must Drovide a resolution.
For the townshiP. On behalf of the tOwnship, I
acknowledge that the organization IS applYing to
conduct lawful gambling activity Within the township Pnnt name of township
limits
A township has no statutory authonty to approve or Signature of township offiCial acknowledging application
deny an application (Mlnn Stat sec 349213, subd 2)
Title Date I I
For the countv On behalf of the county, I hereby
acknowledge thiS application for lawful gambling
activity at the premises located within the county's Pnnt name of county
junsdlctlon, and that a resolution specifically
approving or denying the application Will be forwarded
to the applYing organization Signature of county personnel receiving application
Title Date I I
The informatIOn requested on thiS form (and any
attachments) Will be used by the Gambling Control Board
(Board) to determine your qualifications to be Involved in
lawful gambling activIties In Minnesota, and to assist the
Board In conducting a background investigation of you
You have the nght to refuse to supply the Information
requested, however, If you refuse to supply thiS
information, the Board may not be able to determine your
qualifications and, as a consequence, may refuse to Issue
you a premises pemllt If you supply the information
requested, the Board Will be able to process your
application
ThiS form may require the disclosure of your SOCial
Secunty number If so, your SOCial Secunty number Will
be used to determine your compliance With the tax laws
of Minnesota. AuthOrization for requiring your SOCial
Secunty number is found at 42 use 405 (c)(i)
Your name and address Will be public Information when
receIVed by the Board All the other Information that you
prOVide Will be pnvate data about you until the Board Issues
your premises permit When the Board Issues your
premises permit, all of the Information that you have
provided to the Board In the process of applYing for your
premises permit Will become public except for your SOCIal
Secunty number, which remains pnvate If the Board does
not Issue you a premises permit, all the information you
have prOVided In the process of applying for a premises
permit remains pnvate, With the exception of your name
and address which Will remain public
Pnvate data about you are available only to the fOllOWIng
Board members, staff of the Board whose work
assignment reqUires that they have access to the
information, the Minnesota Department of Public Safety,
the Mmnesota Attorney General, the Mmnesota
CommiSSioners of Admlnlstratton, Finance, and Revenue,
the Mmnesota Legislative Auditor, national and
mternatlonal gambling regulatory agencIes, anyone
pursuant to court order, other individuals and agencies
that are specIfically authorized by state or federal law to
have access to the Information, IndiViduals and agencies
for which law or legal order authonzes a new use or
shanng of information after thiS Notice was given; and
anyone With your consent
RESOLUTION NO. 2001-122
APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING
FOR FRATERNAL ORDER OF EAGLES #94
AT JOHN'S BAR, 302 SOUTH MAIN STREET
WHEREAS, the Fraternal Order of Eagles #94 has submItted an applIcatIon to the City of
StIllwater requestIng City approval of a MInnesota Gambling PremIses Permit renewal
applIcatIon, and
WHEREAS, It has been demonstrated that the organizatIon is collectmg gambling monies for
lawful purposes,
NOW THEREFORE, BE IT RESOLVED, that the CIty of Stillwater approves of the
gamblIng lIcense requested by the Fraternal Order of Eagles #94, at John's Bar, 302 South Main
Street, Stillwater, MInnesota The Clerk is dIrected to SIgn the acknowledgement on the permit
applIcatIon and to attach a copy of thIS ResolutIon to the applIcatIon to be submitted to the
GamblIng Control Board
Adopted by the CIty CounCIl for the CIty of Stillwater this 17th day of June, 2001
Jay L Kimble, Mayor
Attest.
Diane F Ward, City Clerk
.
.
.
.
RESOLUTION NO. 2001-123
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED
PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER;
ESTABLISIDNG COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the CIty Council (the CouncIl) of the CIty of Stillwater, MInnesota (the CIty) as
follows.
1 Recitals
a The Internal Revenue Service has issued Section 1 103 -18 of the Income Tax RegulatIons (the
Regulations) dealing with the Issuance of bonds, all or a portIon of the proceeds of whtch are to
be used to reImburse the City for project expendItures made by the City pnor to the tIme for the
issuance of the bonds.
.
b The RegulatIons generally reqUIre that the CIty make a prior declaratIon of Its OffiCIal mtent to
reImburse Itself for such prior expenditures out of the proceeds of subsequently issued
borrowing, that the borrowing occur and the reimbursement allocatIon be made from the
proceeds of such borrOWIng within one year of the payment of the expendIture or, if longer,
withm one year of the date the project IS placed m servIce, and that the expendIture be a capItal
expendIture
c. The CIty deSIres to comply with reqUIrements of the RegulatIons WIth respect to certain proJects
heremafter Identified
2. Official Intent Declaration.
a The CIty proposes to undertake the following projects described on ExhtbIt A attached hereto
b. Other than (i) expendItures to be patd or reimbursed from sources other than a borrowmg or (Ii)
expenditures permitted to be reImbursed pursuant to the transItion provIsion of SectIon
1.103-18(1)(2) of the RegulatIons or (iit) expendItures constItutIng ofprelImmary expendItures as
defined m Section 1 103-18 (i)(2) of the Regulations, no expenditures for the foregomg projects
as IdentIfied on Exhibit A have heretofore been made by the City and no expendItures WIll be
made by the City until after the date of thIS Resolution.
c The City reasonably expects to reimburse the expendItures made for the costs of the designated
projects out of the proceeds of the debt (the Bonds) to be incurred by the CIty after the date of
payment of all or a portion of the costs. All reimbursed expenditures shall be capItal expenditures
as defined in section 1 150-1 (h) of the Regulations
.
d. This declaration is a declaration of official intent adopted pursuant to Section 1 103-18 of the
RegulatIons.
3 Budget Matters As of the date hereof, there are no CIty funds reserved, allocated on a long term basIs or
otherWIse set asIde (or reasonably expected to be reserved, allocated on a long term baSIS or otherwise set
aSIde) to provIde permanent financing for the expenditures related to the proJects other than pursuant to thqA
Issuance of the Bond This resolutIon, therefore, is determmed to be conSIstent with the City's budgetary an"fllll'
finanCIal CIrcumstances as they eXIst or are reasonably foreseeable on the date hereof, all withm the meanIng
and content of the RegulatIons.
4 FIlIng This resolution shall be filed WIthtn 30 days of ItS adoptIon m the publIcly avaIlable official books
and records of the CIty. ThIS resolutIon shall be avaIlable for InspectIon at the office of the city clerk at the
City Hall (whIch IS the mam admmistratIve office of the CIty) durIng the normal busmess hours of the City
on every business day untIl the date of issuance of the bonds.
5 ReImbursement AllocatIons The CIty'S finanCIal officer shall be responsIble for makmg the reImbursement
allocations" descnbed m the RegulatIons, bemg generally the transfer of the appropnate amount for
proceeds of the Bonds to reImburse the source of temporary financmg used by the City to make payment of
the pnor costs of the projects. Each allocation shall be eVIdenced by an entry on the OffiCIal books and
records of the City maIntained for the bonds, shall speCIfically Identify the actual pnor expenditure bemg
reImbursed or, in the case of reImbursement of a fund or account m accordance WIth SectIon 1 103-18, the
fund or account from which the expendIture was paId, and shall be effectIve to relieve the proceeds of the
bonds from any restnctIOn under the bond resolutIon or other relevant legal documents for the Bonds, and
under any applicable state statue, wmch would apply to the unspent proceeds of the Bonds
Adopted this 2nd day of January, 2001
.
Jay L KImble, Mayor
ATTEST'
DIane Ward, CIty Clerk
.
.
EXHIBIT A
WIld Pmes SanItary Sewer Extension ProJect (2001-10)
$43,679.88
.
.
(
.
LIST OF BILLS
EXHIBIT II A" TO RESOLUTION #2001-120
.
ABM Equipment & Supply
Ace Hardware
ActIon Rental
ADM
All Metro Glass
Ancom
Aspen Mills
AT&T
Bailey Construction
Board of Water Commissioners
Bonestroo,Rosene,Anderllk & Assoc
Braun Pump & Control
Bryan Rock Products
Buberl Black Dirt
Cardinal Tracking
Carquest
Chaves, Nick
Coca Cola
Conslldated Plastics Company
Corporate Technologies
Couner News
Delta Gloves
FacIlity Systems
Ferrell North Amenca
Folz,Freeman,Dupay & Assoc
Galls Inc
Gannon's Auto Body
General Secunty Services Corporation
G & K Services
Goodwill
Graffix
Hansen, Steve
Healthcomp Evaluation Services
Ikon Office Solutions
Imaglneenng Computer Consultants
Infratech
ITL Patch Company
Kadln, Chantell
Kern, Violet
Lakevlew Hospital
Lind, Gladys
MacQueen Equipment
Magnuson Law Firm
Maple Island
Maroney's Sanitation
Menards
Metropolitan Council
Minneapolis Community Tech College
.
Utility Box and Crane
Maintenance supplies
Propane, lawn maintenance
Equipment repair
BUilding maintenance
Equipment repair
Uniforms
Long Distance
Lowell park repairs
Hydrant repair
Professional services
Equipment repair
Maintenance supplies
Maintenance supplies
Office supplies
Vehicle maintenance
Cell phone
Concession supplies
Equipment supplies
Telephone repair
Advertisements
Maintenance supplies
Office equipment
Propane
ProfeSSional services
Safety equipment
Vehicle maintenance
Quarterly fees
BUilding maintenance
May ADC
Vehicle maintenance
DARE graduation expences
Collection fees
Maintenance contracts
Professional services
Flood expense
Uniforms
Seminars, meeting expenses
Bond payment
Professional services
Land purchase agreement
Sweeper
Professional services
Maintenance supplies
Flood & maintenance
Retaining Block, supplies
July expenses
Education
22369 41
1193 76
258 77
9117
135 66
4700
600
157 60
3,10000
198 03
7,223 17
3,780 83
151 80
7668
1451
117 03
2190
180 30
181 05
16000
7128
9765
390 11
5,779 16
2,555 00
130 97
2852
6071
3,559 88
540 00
269 63
6000
99011
270 00
3,936 38
21265
1,01638
49,479 50
4000
927 00
127,80000
7,58083
266 03
64726
1,14449
72,47560
1 ,400 00
EXHIBIT II A" TO RESOLUTION #2001-120
North Memonal Medical Center
Northern Traffic Supply
Pauley, Julius Jr
Pauley, Sharron
PC Pit Stop
Pinky's Sewer Service
Pod's Tire and Wheellnc
Porta Pot Sanitation
Quality Flow Systems
QUill
R & R Specialties, Inc
River Valley Pnntlng
Rose Floral
St CroiX Boat & Packet Company
St CroIx Office
St CroiX Sweeping
Secure Benefits
Siebenaler, Sandra
Space Mobile & Modular
Spnnt
Stillwater Amoco
Stillwater Ford
Stillwater Gazette
Stillwater Motors
Stork
Strelchers
Stnpe-A-Lot
Supenor Ford
Sysco
T A Schlfsky & Sons Inc
T eletronlx
TR Computer Sales, LLC
Treadway Graphics
Venzon Wireless
Virtual Phone
Washington County Recorder
Washington County
Washington County Treasurer
Youth Service Bureau
Zeull, Chns
Education
Parking signs
Bond payment
Bond payment
Office supplies
Building maintenance
Vehicle maintenance
Monthly rental
Equipment repair
Office supplies
Equipment repair
Office supplies
Park supplies
May arena expenses
Office supplies
Flood expense
Monthly fee
Uniforms
June rental
Telephone
Fuel
Maintenance contracts
Publications
Vehicle maintenance
Professional services
Uniforms
Painting crosswalks
Maintenance contracts
Concession supplies
Tack 011, Asphalt
Office equipment repair
Professional services
DARE supplies
Cell phone
Equipment repair
Vanances
Stillwater parcels
Parcel fees
2nd payment 2001 allocation
Seminar expense
Page 2
"
.
2,635 00
528 13
33,646 50
33,646 50
9647
9000
2500
81585
726 71
481 16
11160
8307
544 23
20,535 64
358 69
493 50
11800
4997
135 00
4977
7,72837
5,000 00
14080
2821
4,350 00
15350
1,050 00
2,600 00
16737
1,78570
217 90
157 50
9827
2952
3728
4400
10650
2615
21,00000
625
.
.
.
.
.
EXHIBIT" A" TO RESOLUTION #2001-120
Page 3
Adopted by the City Council this
19th day of June, 2001
.
.
.
Qtillwate\
THE BIRTHPLACE OF MINNESOTA i)
1
REQUEST FOR INSTALLATION OF BANNER
APPLICANT ~tfti 1f) a/w...J
ORGANIZATJON..,dI.~()~ ~ 4..J~)
ADDRESS ~ELEPHONE -Q-.38:.M
ACTIVITY BEING PROMOTED BY PROPOSED BANNERS
d{PJ I'Ahnf~~- ~ LJ~
2
3
4
5
BANNER LOCATION REQUESTED
o
o
~
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolhners)*
Chestnut Street at Umon Alley (Flrstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6 ~STOBEDISPLAYED4+,.I0-7UJtr.4J,;}l)()J
7 COMPANY INSTALLING BANNER AL-' 7 ~ ~ ~;, -: '
Address ~~~ ~ 4hone Lf3c;-~6st'
FOR OFFICE USE ONLY
D City
D MnDOT
Date
(Required for Main Street Locations)
Date
Installer venflcatlon Date
BANNER REQUIREMENTS A IT ACHED
CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121
iIlwater
'~ ~\~
THE BIRTHPLACE OF MINNESOTA . J
.
APPLICATION FOR PERMIT TO SELL
Permit No
2001 - 120
Location
Organization Church of St Michael
Organization Type (Individual, For-Profit, or Non-Profit Church
First Name Tom Last Name Gagliardi
Address 611 South Thtrd Street Date of Birth
City Stillwater State MN Zip 55082
Mailing Address (if different than above)
Home Phon
Work Phone 651-439-4400
Event (softball game, wedding, etc.
Type of Activity (fund raiser, dancing, music etc.)
Beginning Day Saturday, September 29,2001
Ending Day
Saturday, September 29,2001
~
Beginning Time 4 00 PM
Ending Time 10 00 PM
.
Selling of Beer 3-2
Selling of Beer (over 3-2)* D
Selling of Liquor*
Selling of Wine*
*Requires a temporary license through MN Liquor Control
D
D
Diane Ward, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
D
Approved by City Council on
.
CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 651-430-8800
. .
.
Project No.
PrOject Description:
illwater
'~ ~~
THE BIRTHPlACE OF MINNESOTA . J
2000-16
Date
County Road 15 Watermam
Change Order No
Purpose of Change Order:
Poor soil conditions encountered on Boutwell Road Sod around aprons
per conditions of Browns Creek Watershed DIStrict
BasIS of Cost
Actual
The following changes shall be made to the contract documents:
ITEM
NO
.
I
2
3
4
5
6
7
8
9
10
11
12
13
14
15
ITEM
June 12, 2001
EstImated X
UNIT QUANTITY UNIT PRICE TOTAL COST
Common Excavation
24" Select
Dramtlle
Class 5
Sod
CY 1250
CY 1250
LF 1000
TN 750
SQYD 600
GRAND TOTAL
$ 700
$ 700
$ 400
$ 725
$ 360
$ 8,75000
$ 8,75000
$ 4,000 00
$ 5,437 50
$ 2,16000
$
$
$
$
$
$
$
$
$
$
$ 29,097.50
Agreed to by Contractor:
6,.
Slgnature/Na e
~L .fJr~;JtAtl-
Title
.
Approved by the City of Stillwater
Jay KImble, Mayor
CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 651-430-8800
.
MEMORANDUM
TO
Mayor and Council
FR'
CIty AdmImstrator
RE
Banner for Dept. 56
DA:
June 15,2001
DIscussion
The Greater StIllwater Chamber of Commerce IS sponsoring the placement of a banner for the
ViSIt by a large group of visItors hosted by Dept 56 (a collectible gIftware house busmess)
scheduled for August 16 - 20,2001. Dept 56 expects that over 2200 visitors will tour the CIty.
The banner would be placed at Chestnut Street between Main Street and Umon Alley. The
Council dIscussed this matter at the meetIng of June 5th and denied the request. Council denial
was based on the banner being placed on Main Street - under the jurisdiction ofMNDOT - and
the fact that this was seen as a "private enterprise" event. Having the Chamber sponsor the
placement of the banner and having the banner placed on Chestnut Street rather than on Main
Street would appear to be conSIstent with CIty poliy/practIce and I would recommend Council
. approval.
Recommendation'
Council approve hangmg of Chamber of Commerce/Dept 56 banner on Chestnut Street.
~ ..ute
.
69:91 10. 9~/VO 3WIl X~
: NO! It()Ol
DEPARTMENT_
.
U. S. A. F A C S I MIL E M E S SAG E
To:
Stillwater City Hall
651 430 8800
From: ~;orporate Office
One Village Place
6436 City West Parkway
Eden Prairie, MN 55344
Phone: 952-943-4472
Fax: 612-943-4250
From:
Sharon Adler
Dated:
Apri126,2001
Page 1 of 2
Attn: Sue Moore
Dear MS. Moore
I am applying for a permit to install a banner across Main Street for the period of .
August 16-20 , 2001. Department 56 is a collectible giftwara house celebrating
it's 25th Anniversary of the Original Snow Village. We have tied Stillwater in to
this celebration event by hosting bus groups through Stillwater that weekend and
going to the Lowell Inn. We are expecting over 21200 to tour the town and shop
the local merchants plus acknowledge Stillwater as a landmark area for the
collectors to return to in years to come.
This past Christmas we donated to the Chamber of Commerce 500 musical
items valued at $25.00 each to give to the children as part of your Tinkle Parade.
We are looking for Stillwater's, local government, merchants and residence to
help our collectors feel welcome and excited about their visit there this summer.
Hopefully these collectors from all over the country will return many times years
to come and continue to patronize the shops and local restaurants.
Department 56 hopes this will be approved and I would like to contact you to see
if any other events can be planned for that weekend in town.
Thank you
Sharon Adler
Department 56
Director of Brand Management
952 943 4472-phone
.
l d 6Bl9'oN
99 lN3~lHVd30 ~dL9:l OOOl '9l'JdV
.,.
.
,
.
.
.
.
MEMORANDUM
TO
Mayor and City Council
FROM
Shawn Sanders, PE~.~ .
CIvil Engineer
DATE
June 13, 2001
RE
Feasibility Study for Hawthorne Lane
Project No 2001-09
DISCUSSION
Back In April, Council authorized staff to prepare a feaSibility report for
Hawthorne Lane and surrounding areas The purpose of the report was to study
the pOSSibility of Improvements to the sanitary sewer along Hawthorne Lane and
to study street improvements to the remaining areas of Crolxwood that were not
a part of the Improvements five and SIX years ago
HAWTHORNE LANE
Utilities were Installed on Hawthorne Lane as part of the 7th Addition to the
CrOlxwood area in the mid-1970's Sanitary sewer, watermaln and storm sewer
were all Installed at that time, and located and the road section The sewer main
was constructed of Vitrified clay pipe located approximately In the middle of the
road and services constructed With cast Iron pipe were constructed.
In the last couple of years the City has received several calls from reSidents on
Hawthorne Lane complaining about back-ups In their sanitary sewer service
Through teleVISing the sanitary main, It was noticed that thiS main has a high
occurrence of tree roots in the system The City has, on occasion, gone In and
cut the roots out of the main, but shortly thereafter root problems reappear In
one Instance, the saw used to cut the roots got stuck In the sewer pipe, and the
City was forced to open cut the street to retrieve the saw
To correct the problem of tree roots, a number of options have come to mind,
1 Remove the eXisting trees In the boulevard area
2 Treat the eXisting main With chemicals to remove and to control the
amount of tree roots entering the system
3 Line the existing main With a new pipe
4 Remove the eXisting clay pipe and Install new PVC sewer pipe
~
.
.
Remove the eXlstlna trees In the boulevard area
.
There are 35 trees along Hawthorne Lane that are located In the boulevard area
and probably the source of root problems In the sanitary sewer and Into the
services Trees vary In size from 11 inches to 29 Inches and are located
anywhere from right on the curb to 10 feet from the curb By removing the trees,
which would Include removing the stumps, It would slow the growth of the current
root system and roots would eventually die off RemOVing the trees would
probably not go well with the reSidents of Hawthorne Lane, Since It IS an
established neighborhood with mature trees ThiS option IS not a qUick fiX solution
to the root problem but more of a long-term solution, It IS recommended that
removal be combined with any of the other three options Estimated cost for tree
removal IS $24,00 00
Chemical treatment of the root system
The Englneenng department has checked Into the possibility of uSing chemicals
to eliminate roots In the sanitary main. In talking to an area contractor, a foam
chemical would be Installed around the circumference of the pipe to kill the roots
The contractor has told us that unless the pipe IS new and clean, the guarantee
on the pipe IS VOid This option was no longer conSidered Since we know the pipe
IS not clean and chemical treatments have been used In the past With no .
success
Line the eXlstina Pipe'
In recent years, Improvements have been made to repair failing sanitary sewer
mains through trench less technology ThiS method Involves removing the roots
and the main by saw cutting and installing a resin Impregnated sock Into the
sanitary main and expanding the pipe through air or water pressure the sock
lines the circumference of the pipe. After the sewer pipe is cured In place, cutouts
are performed on each indiVidual service The advantage of trenchless
technology IS that disruption to the street IS minimal and In many instances work
IS completed In one day Estimated cost to rehabilitate 1600 lineal feet of sanitary
sewer main IS $64,000 Lining of the services is not practiced a whole lot today,
installation IS difficult to do and requires work to be done from the main to the
home. Access to do the lining would have to be done outSide the home In the
front yards, so that the work can be done upstream to downstream Estimated
cost to line the service $6000 per service.
Replace eXlstlna pipe
The fourth option would replace the eXisting clay pipe With new PVC sanitary
sewer pipe by open trench ThiS allows for the replacement of indiVidual services
that may be damaged due to roots Also, since Hawthorne Lane pavement .
management rating IS low, and street reconstruction IS warranted, open trench for
the replacement for the sanitary sewer does not seem out of line Estimated cost
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for this option, which Includes replacing the sanitary sewer by open trench and
street reconstruction and but does not Include tree removal and replacement IS
$512,12500
Recommendation For Hawthorne Lane
It IS getting late In the construction season to complete all the work of removing
trees and replaCing the sanitary sewer and services on Hawthorne Lane It IS
pOSSible to remove the boulevard trees and see what effect It Will have on the
sanitary sewer system In the area The cost of tree removal would be paid for by
sewer maintenance funds With no cost being Incurred by the property owners
The City can put the residents on notice that a street reconstruction project Will
be scheduled for the summer of 2003 and they should Inspect their own service
lines for root damage and replace It If necessary over the next 2 years If any
damaged service lines have not been replaced at that time, the City would
replace it as part of the street reconstruction project Replacement trees could
be planted by the resident If they replace their own service or when the conducts
ItS street reconstruction project In 2003
CROIXWOOD STREET IMPROVEMENTS
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There are a few remaining streets In the CrOlxwood area that weren't Included In
the street projects of 1995 and 1996 Some of the streets Include SkYVlew Court,
Green Meadow Court, Oakndge Court, Oakndge Lane, Laune Lane, Laune
Court, Darrel Dnve, Darrel Court, Falrmeadows Road and Dunde Lane These
streets are approximately 30 years old and are In need of street repair, the
subgrade IS Inadequate as well as the surface IS In poor condition It IS proposed
to have street rehabilitation project where the streets undergo a full depth milling
With new 4 Inches of bituminOus Installed. New storm sewer would be Installed In
locations where It IS needed The total cost for thiS project IS $633,141 60, which
Includes englneenng, administration and contingencies
ThiS project would be paid In part by assessing one-half of the project costs to
the affected property owners and the other half paid for by the City through ItS
street reconstruction project fund Properties would be assessed on a per Unit
baSIS, With corner lots being assessed one-half for each Side the fronts the
project area There are 122 homes in the project area 16 of which are corner lots
that have one Side of frontage The assessments rate for a full lot IS $~4 ~~\.
and was ~ for a corner lot
( 1900 .00
Prolect Tlmellne
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Although there IS a fair amount of storm sewer work to be done on thiS project, It
IS conceivable that construction can be completed by thiS fall If CounCils feel the
rehabilitation of the streets In the Crolxwood Area IS warranted and the feaslblhty
report IS approved at the June 19, counCil meeting, the tlmehne portion of the
project would be as follows
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Hold Public Heanng
Approve plans and specifications
Open bid and award contract
Begin construction
Assessment Heanng
Project Completion
July 10, 2000
July 10,2000
August 7,2000
September 1, 2000
October 15,2000
November 15, 2000
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RECOMMENDATION
It IS recommended that Council approve the option of removing trees In the
Hawthorne Lane and that the future sewer and street reconstruction be
scheduled for 2003 Since the street rehabilitation for the Crolxwood area IS
feaSible from an englneenng standpoint and he project IS cost effective based on
eXisting conditions and acceptable standards proposed to construct the
Improvements It IS recommended that the council accept the report and proceed
With the Crolxwood street rehabilitation portion of the project A public heanng
would be scheduled for July 10 meeting for residents of Crolxwood and
Hawthorne to discuss Improvement plans
ACTION REQUIRED
If Council agrees to accept the report and proceed With the project they should .
pass a motion adopting Resolution No _ RESOLUTION RECEIVING
REPORT AND CALLING HEARING ON THE PROPOSED STREET
REHABILITATION PROJECT OF THE CROIXWOOD AREA (PROJECT 2001-
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. MEMO
TO: Mayor and City Council
FROM: DIane Ward
City Clerk
SUBJECT: Appointments to Board of Water Commissioners
And Heritage Preservation Commission
DISCUSSION:
The CIty has received resIgnation letters from G. Dean MIller of the Heritage
PreservatIon CommissIon whose term expires January 1,2004 and from Melvin Friedrich
of the Board of Water COmmIssions whose term expIres on June 30, 2001. All vacanCIes
have been advertIsed as required by the CIty Charter.
We have received applications from the follOWIng people'
Heritage PreservatIon Commission
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Brent T. Peterson
Michaela Mahady
Board of Water CommIssioners
Richard ZImmerman
John Rheinberger
ACTION REQUIRED:
Adopt a memo appointing one member to the Hentage Preservation CommISSIon
to fill the term of G Dean MIller until January 1, 2004 and one member to the Board of
Water CommISSIOners for the term of July 1, 2001 through June 30, 2004
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MEMORANDUM
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TO' Mayor and CouncIl
FR' CIty Administrator
RE' FIre Contracts
DA June 15,2001
DiSCUSSIon
Accompanymg thIS memo IS the exhIbIts and schedules that are used to determine the cost of
provIdmg fire protectIon and rescue servIce to the CIty of Grant and the townshIps of May and
StIllwater According to the exhIbIts the cost allocatIOn for the new contract year (May 1,2001
thru Apnl 30, 2002) and for the previous three years is as follows.
Proposed
1998 1999 2000 2001 % Increase
Grant 80,679 85,475 86,710 94,509 899%
. May 47,745 50,342 50,259 55,898 11.22%
Stillwater 69,766 75,196 74,373 81,410 9.46%
The % mcrease for each Junsdiction for 2001would be as shown above (and on Exhibit A-Cost
AllocatIon)
The CouncIl may want to consider adjustmg the contract amounts based on COLA thIS year
rather than on the cost allocatIon formula that we used (the cost allocation formula uses an
"average of averages" method to dIstnbute the cost of operatIng the StIllwater Fire Department)
Although the proposed contract amounts are reasonable in relationship to the cost of providmg
fire and rescue servtces, the % mcrease for 2001 may be disproportIonately burdensome for the
Townsmps and for the CIty of Grant The CouncIl has done this in the past. Perhaps a 3%
increase would be reasonable
I can discuss this further WIth the CouncIl at the meeting Tuesday
Recommendation:
CouncIl determme allocatIon of cost of fire and rescue services for the CIty of Grant and May
and St1l1water townships ~ ~
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EXHIBIT A. COST ALLOCATION
ASSESSED ESTIMATED
COMBINED AVERAGES FIRE RUNS VALUATION POPULATION TOTAL AVERAGE
.-.. From Exhibit B.....
Stillwater Cltv 74 72% 62 12% 6941% 72 03% 278 28% 69 56%
Grant Cltv 1033% 16 15% 1207% 11 09% 49 64% 1241%
May TownshlD 530% 924% 760% 720% 29 34% 734%
Stillwater TownshlD 965% 1249% 1092% 968% 4274% 1069%
Total 10000% 10000% 10000% 10000% 400 00% 10000%
ACTUAL BUDGET
COST OF FIRE PROTECTION 2000 2001 NOTES
Ooeratlna Costs $695,724 $697,112 Adlusted for Fire Relief
DeDreClatlon $62,352 $62,352
Administration ( 05% of Operations) $3,479 $3,486
Total $761,555 $762,950
ACTUAL BUDGET
COST ALLOCATION (1) 2000 2001
Stillwater Cltv $529,738 $530,708
Grant Cltv $94,509 $94,682
May TownshlD $55,898 $56,001
Stillwater TownshlD $81,410 $81,559
Total $761,555 $762,950
(1) The cost allocation IS denved by multiplYing the total fire protection
cost by each service area's combined five-year averaae
2000-2001 2001-2002 % Increase Allocation
Actual Cost (Decrease) Based on % Increase
CONTRACT AMOUNTS Contract Allocation (2) 2001 Budget (2)
Grant City $86.710 $94,509 899% $94,682 919%
Mav TownshlD $50,259 $55.898 11 22% $56,001 11 42%
Stillwater TownshlD $74,373 $81.410 946% $81,559 966%
Total $211.342 $231.817 $232,242
(2) As comoared to 2000-2001 Actual Contract
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EXHIBIT B . FIVE YEAR AVERAGES 5 YEAR
% of Total AVERAGE 2000 1999 1998 1997 1996
SCHEDULE A FIRE RUNS
Stillwater City (1) 7472% 550 615 575 569 479 514
Grant City 1033% 76 80 99 67 56 77
Mav TownshiP 530% 39 47 25 33 49 40
Stillwater TownshiP (1) 965% 71 86 68 67 69 64
Total 10000% 736 828 767 736 653 695
SCHEDULE B. NET TAX CAPACITY (Amounts expressed In thousands)
Stillwater City (1) 6212% $13,129 $14,684 $13,298 $12,271 $12,713 $12,679
Grant City (2) 16 15% $3,412 $3,899 $3,522 $3,250 $3,191 $3,197
May Township (3) 924% $1,952 $2,284 $2,034 $1,880 $1,819 $1,742
Stillwater Township (1) 1249% $2,639 $2,996 $2,690 $2,461 $2,428 $2,618
Total 100 00% $21,132 $23,863 $21,544 $19,862 $20,151 $20,236
SCHEDULE C ESTIMATED POPULATION
Stillwater City (1), (4) 6941% 15,889 15,143 16,193 16,133 16,069 15,906
Grant City (2), (4 1207% 2,762 2,697 2,830 2,799 2,759 2,727
May TownshiP (3), (4) 760% 1,740 1,757 1,799 1,765 1,739 1,640
Stillwater TownshiP (1), (4) 1092% 2,500 2,553 2,485 2,482 2,444 2,534
Total 10000% 22,891 22,150 23,307 23,179 23,011 22,807
SCHEDULE D ESTIMATED HOUSEHOLDS
Stillwater City (1), (4) 72 03% 5,874 5,797 5,963 5,929 5,881 5,798
Grant City (2), (4 1109% 904 921 918 907 892 880
Mav TownshiP (3), (4) 720% 587 604 605 593 583 550
Stillwater TownshiP (1), (4) 968% 789 833 779 777 763 793
Total 100 00% 8,154 8,155 8,265 8,206 8,119 8,021
(1) Adjusted for Annexation
(2) 67% OF ACTUAL
(3) 60% OF ACTUAL
(4) 2000 population/households IS taken from the 2000 Census Data
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MEMORANDUM
TO' Mayor and Council
FR CIty AdmImstrator
RE. Proposed 2002 budget calendar
DA June 15,2001
DISCUSSIOn
Accompanying this memo is the proposed budget calendar for the 2002 budget process I assume
that the process for this year WIll be SImIlar to previous years and would, therefore, take at least
two (special) CouncIl meetings to meet with staff to reVIew and approve the proposed budget
Obviously, the calendar can be modIfied if the CouncIl needs more reVIew/dIscussIon time
If CouncIl approves, I WIll begm scheduling the meetmg dates.
RecommendatIon'
CouncIl approve 2002 budget calendar
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PROPOSED 2002 BUDGET CALENDAR
During the year 2001:
June 12
Budget worksheets distnbuted to applIcable Department Heads.
Julv 13
Budget worksheets, Includmg separate capital outlay requests, due back to Finance.
Julv 14 - Julv 30
Finance assembles prelimInary budget.
Julv 31 - August 6
City Administrator meets WIth Department Heads to reVIew budget requests and makes
recommendations regarding budget.
August 7 - 21
CouncIl meets with department heads to reVIew budget requests
August 22 - AU2Ust 31
Fmance makes budget reVIsions and prepares final budget for future Council adoptIon.
September 4
Council adopts proposed budget and proposed tax levy and sets Truth-in- Taxation heanng dates.
Prior to September 15
Proposed budget and proposed tax levy certified to County.
December (dates to be determined)
Truth-in- Taxation hearings and final adoption of budget and tax levy
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MEMORANDUM
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TO. Mayor and CouncIl
FR CIty Admtnlstrator
RE Agreement for obtaimng
trees from Amundson property
DA' June 18,2001
DIscussion:
Accompanymg thts memo is a Right of Entry agreement that would allow the CIty to remove
trees from the Amundson property (the trees would be replanted on other CIty property). As you
WIll recall, the Amundson property IS being developed by Dave Newman, Bancor Group, Inc
Mr Newman is offering to allow the CIty to remove the trees before purchase of the property IS
complete The property IS presently bemg held m trust and the agreement would allow the CIty to
enter onto the property and remove the appropnate trees and It would also protect or mdemmfy
the Amundson Trust
The CIty Attorney has reVIewed the agreement and does not see any problems WIth It
. Recommendation:
CouncIl approve RIght of Entry agreement for removmg trees on Amundson property.
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RIGHT OF ENTRY AND INDEMNIFICATION
AGREEMENT FOR THE NENA A AMUNDSON TRUST
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The Nena A. Amundson Trust agrees to grant permission to The City of Stillwater, a municipal
corporation, to enter upon the Subject Property as descrIbed in Exlnbit A attached hereto, for the
purpose of removing trees at the City's sole cost and expense. This right shall terminate upon the
earlier of (i) 30 days after the date of this agreement, or (it) three days after being notIfied by the Trust.
The trees to be removed shall be those whIch are m the area where sotls will be disturbed for purposes
of grading and utility constructIon pursuant to the Plans. (For purposes of this agreement, the Plans
shall be the utility, grading and landscaping plans on file WIth the CIty of Sttllwater for the plat of
Amundson Place )
The City of Sttllwater, a municipal corporation, hereby agrees to defend, indemnify and hold harmless
The Nena A Amundson Trust, its trustee, officers and employees from any hability, clallllS, causes of
action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting
directly or indIrectly from any act or omission by The C~y of Stillwater, its subcontractors, agents or
assigns, anyone directly or mdirectly employed by them, and/or anyone for whose acts and/or
omissions they may be hable in conducting activIttes on the Subject Property.
The CIty of Stillwater agrees to not allow any liens to be placed against the property, and to
promptly discharge any liens or claims filed against the property or against The Nena A. Amundson
Trust for any work performed on the property on behalf the City of StIllwater.
The City of Stillwater agrees to protect all existing utilities, waterways and drainage lines, and .
wtll restore all dIsturbed areas to original or better condItion. The City of Stillwater shall not use,
employ, store, dispose of, or otherwise release any hazardous substance, pollutant or contaminant on
the property. Any and all materials obtained as a result of the samplmg process shall be removed from
the property and properly disposed of by The City of Stillwater
In WItnesS Whereof the parties have affixed their signatures this _ day of June, 2001
Trust:
ANNE PLANTE. TRUSTEE OF THE
NENA A AMUNDSON TRUST DATED
JUNE ~ 1998
CITY OF STILLWATER
By'
Anne Plante, as Trustee and not
indIVIdually
By:
Its'
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That part of the Southeast Quarter of the Southeast Quarter of Section 20 and
that part of the Northeast Quarter of the Northeast Quarter ot Section 29, all in
Township 30 North, Range 20 West, Washington County, Minnesota, described as
follows:
Beginning at the Southeast corner of said Southeast Quarter of the Southeast
Quarter: thence North 01 degree 11 minutes 03 seconds West, assumed bearing
along the East line of said Southeast Quarter of the Southeast Quarter a distance
of 5650 feet to the Northeast corner of the tract of land allotted to John P.
Lenhardt in the District Court Judgment. dated December 24, 1910, Certified Copy
recorded December 30, 1910 in Book 70 of Deeds, Page 566, in the office of the
County Recorder, Washington County, Minnesota; thence North 89 degrees 41
minutes 29 seconds West along the North line of said tract, parallel with the
South line of said Southeast Quarter of the Southeast Quarter a distance of
511.67 feet to the Easterly of Oak Glen, according to the recorded plat on file in
the office of the Registrar of TiUes, Washington County, Minnesota; thence South
01 degree 11 minutes 03 seconds East along said Easterly line 995.83 feet to the
Westerly prolongation of the South line of the North half of the Northwest.
Quarter of the Northwest Quarter of the Northwest Quarter of Section 29 of said
Township 30 North, Range 20 West. and the North line of Fischer Heights,
according to the plat on file in said office of the County Recorder: thence North
88 degrees 54 minutes 24 seconds East alon,g said North line and along said
Westerly prolongation a distance of 508.60 feet to the East line of said Northeast
Quarter of the Northeast Quarter; thence North 00 degrees 40 minutes 08
seconds West along said East line 333.32 feet to the point of beginning. Except
the North 220.00 feet of the South 610.00 feet of the East 85.00 feet. of said
Southeast Quarter of the Southwest Quarter.
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Mr NIle KrIesel
City Coordmator
CIty of StIllwater
216 North 4th Street
StIllwater, MN 55082
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ancQ4i
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The Bancor Group, Inc.
June 15, 2001
Re: Amundson Place
Dear NIle.
Pursuant to our earher conversatIons, I have been mformed that the Amundson Trust IS
agreeable to allow the CIty to remove trees from the area to be developed as part of Amundson
Place. As you know we are also in agreement as long as the trees bemg removed are m the
areas where gradmg and utIlIty work wIll occur
As I also explamed, once we close on the SIte, we wIll need to commence gradIng shortly
thereafter. (Currently estrmated to be about July 16.) As a result, the only practIcal way I
see thts happemng IS for the CIty to remove these trees before we close on the SIte. Thts of
course wIll reqUIre the consent of the current property owner. Whtle I have been verbally
mformed that they are III agreement, I assume you WIll want thIS m wntmg At the same
tIme I assume the Trust WIll want some type of mdemmficatIon agreement from the CIty. .
Because tIme IS of the essence, I have taken the hberty of edItIng an agreement I recently
used WIth Hennepm County, where they were the property owner I of course would urge you
to have thts document reVIewed by Mr. Magnuson. If the CIty IS still mterested m removmg
these trees and If Mr. Magnuson approves of thts agreement, I would suggest that you have It
executed and forward It to.
Ms Ellen Herman
607 Marquette Avenue South
Suite 604
Mmneapolis, MN 55402
(612) 630-8077
Ms. Herman IS the realtor handling thIs transactIon. She IS very knowledgeable and is the
best person to use m obtammg consents from the Trust. She IS also aware of thIs ISSue.
Please note that the Trust has not seen thIS agreement, but agam I assume they WIll respond
faster If they only need to reVIew a document mstead of waItIng for them to draft It. You
should also work through Ms. Herman because I will be out of town the next two weeks. If
1521 94th Lane N E
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Minneapolis, Mmnesota
55449
phone 763792-8974
fax 763 792-8976
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you do need to reach me whIle I am gone, I can be reached through e-maIl at
dave@bancorgrouD com
As I also mmcated preVIously, the trust has asked that the park be named "Amundson Park".
As the developer we also concur m thIS request and respectfully request that the CIty and
Park CommISSIon consIder It.
If I can be of any aSSIstance please do not hesItate to contact me.
Smcerely,
David P Newman
PreSIdent
Cc DaVId Magnuson, Esq.
Ms Ellen Herman
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May,jQ..., 2001
TO THE STILLWATER CITY COUNCIL:
CIty Hall
216 North Fourth Street
Stillwater, MN 55082
FYI
Jay Kimble
Mayor
412 W. Elm Street
St1l1water, MN 55082
439-2888
430-8746
]kimble@ci stillwater.mn.us
Terry Zoller
Ward 1
615 South Broadway
Stillwater, 55082
439-5286
John Rheinberger
Ward 2
818 W. Olive Street
Stillwater, MN 55082
439-4199
Wally Milbrandt
Ward 3
172 Mallard Court
Stillwater, MN 55082
439-0185
Gene Bealka
Ward 4
711 Lake Drive
Stillwater, MN 55082
439-4387
RE- MN DOT Hiehwav 36 Proposal
Impact on Safety of School Children and Other Pedestrians
on South Fourth Street and South 'Third Street
Dear City Council.
I am very alarmed by a Minnesota Department of Transportation proposal to funnel most of the Stillwater
area traffic down South Fourth and South 'Third Streets. I ask the City Council to reject the proposal and
ask that it be altered.
The plan is to limit access to HWY 36 in the Stillwater area by blocking off all access from 5 to the river,
WIth 2 exceptions' Washington Avenue and Osgood. This means that the traffic which currently exits at
Greeley will have to enter the City of Stillwater elsewhere, and I am afraid it IS gomg to be Osgood since
Washington doesn't lead to the center of the City of Stillwater.
The sole mission ofMN DOT as far as I can tell, is to increase the driving speeds on HWY 36 to 55 mph,
WIthout regard to the consequences of surrounding areas, and Stillwater in particular.
Osgood/South Fomth Street should not be chosen as one of the only two city streets as access points to
StIllwater because.
1) it is not a through street;
2) it leads traffic through a historic, residential neighborhood;
3) since 4th is not a through street, drivers have to cut over to 3rd street so the increased traffic ruins
2 streets, not just one;
4) there are 3 elementary schools (Oak Park Elementary , St. Croix Catholic School, Salem Lutheran
{. Elementary) and a junior high school (Stillwater Junior High School) on or 1 block away from the
. Page 1 of 2
affected streets;
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5) both streets are already quite busy and dangerous for children and other pedestrians
There are additional reasons, including the Cub Headquarters employees' safety crossmg to their parking lot
across Third Street, and churchgoers crossing Third Street to get to St Michael's Catholic Church, already
dangerous situations.
The Dlan cuts off access to Greelev Street which is now a more maior collector street than Osgood/South
Fourth/South Third Street. even though.
1) Greeley is mostly a commercial street,
2) Greeley is the main collector street going in the north-south dtrection,
3) Greeley is a through street whtch goes to the other main collector street going in the east-west ~
direction (Myrtle Street),
4) Greeley does not have schools on or near the street,
5) Greeley does not have the same quantity of historic homes as does South 4th and South 3rd;
6) Leaving access at Greeley affects only one street and not two;
7) Greeley brings drivers to the center of the City of Stillwater
If the plan goes through as It stands now, the increased traffic will create a more dangerous situation on these
streets for the area school children and other pedestrians than already exists There will probably be a need .
for traffic lights as well I think the end result is to rum the neighborhood, drive people like me out and
maybe all of our homes will eventually end up as commercial entitIes smce the increased traffic will probably
make the neighborhood uninhabitable.
Stillwater has not been adequately represented at the planning meetings. The choice of closing access
to Greeley and funneling the traffic down Osgood/South Fourth/South Third Streets was worked out
between the City of Oak Park Heights and MN DOT. The City of Stillwater was not involved in that
decision.
But there is still time to change the plan, and the time is now. Some time in the next month of so, MN
DOT and Washington County are going to ask you, the Stillwater City Council, to support this plan.
The City of Stillwater should be working to make South Fourth and South Third Streets more safe for
chIldren walking to school and for those of my neighbors and other pedestrians walking in these areas, not
less safe.
I ask the City Council to support me and my family in preserving the neighborhood and preventing
this plan from becoming final in this form.
Yours truly,
9:Jli~~~
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June 4,2001
FYI
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Planning Commission
City of Stillwater
CIty Hall
216 N 4th St.
Stillwater, MN 55082
RE: MN DOT Highway 36 Proposal - June 11 Planning Commission Meeting
Dear Planning CommIssion Members
I have been informed that :MN DOT IS presenting its Highway 36 Proposal at the next Planning
CommissIon Meeting, Monday, June 11 at 7.00 P.M.
Please consider the following points when you review the MN DOT Highway 36 Proposal:
1. The current plan calls for closing off Greeley Street access to Highway 36. I believe this will
result in a dramatic increase in traffic on South 4th Street and South 3rd Street. South 4th and South
3rd are in a residential neighborhood, with 3 elementary schools and a junior high school on or near
those streets.
2. The Comprehensive Plan calls for reduction of traffic in residential areas m 3 of It 6 goals for
Transportation:
Goal 1. Make it easy and convement to travel in and around Stillwater, tIe allowable
new development to the capacity of roadways, prevent intrusion of non-residential
traffic in neiehborhoods when possible and develop a comprehensive sidewalk,
trail and bIkeway system.
Goal 4. Support construct of the new interstate bridge and TH 36 corridor
improvements to provide for regIonal traffic demands and to relieve cut through
traffic on residential areas.
Goal 6 Protect residential areas from non-residential traffic.
The MN DOT Highway 36 plan to close Greeley while leaving Osgood open to 36 is not consistent
with the City's comprehensive Plan and does not conform to 3 of the 6 Goals set by the City for
Transportation.
3. In addition, the basic premise that the roadway between 5 and 95 cutting through Oak Park
Heights and Stillwater should be questioned. This area should be designated a ''parkway'' with a
Page 1 of 2
speed of 45 m.p.h. and should be landscaped. Trucks should be required to stay on 36 and not travel .
on residential streets including South 4th and South 3rd.
By adopting a Resolution supporting the current MN DOT HIghway 36 Plan, the Council would be
foregoing an opportunity for this area to be a parkway with a 45 m.p.h. speed.
4 MN DOT employees have stated in various prior meetings that they have funding for a second
study to determine the impact on local streets, including traffic counts on South 4th and South 3rd
Streets - current and projected under the Highway 36 Plan (none have been done so far on these two
streets). However, the second study is not yet underway and it may indeed not occur The Planning
Commission and Council should not rely on the mere possibility of a promised second study as
changing the outcome of the plan. Instead, it should reserve judgment until a second study is done,
and then, a decision should be based upon the facts determined by the second study.
Therefore, the Plannmg Commission should not recommend the City Council adopt any Resolution
approvmg the current MN DOT Highway 36 Plan.
.
(W) (651) 430-8457 (call this number if you wish to speak with me)
(H) (651) 439-8093
copies'
Stillwater City Council
Page 2 of 2
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STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILLWATER MN 55082-4806
(651) 439-1675 FAX (651) 439-0012
Board of Trustees Meetmg Agenda
Tuesday, June 12,2001, 7 P M
1 Call to Order
2 Adoption of the Agenda
3. CommunIcatIons and PublIc Commentary
4 715 PM Interview wIth Bruce Bmger, Fund RaIsmg Consultant
5 Consent Calendar
A AdoptIOn of Mmutes +
B Payment of BIlls
C Monthly Activity Reports+
D Other ACtIVIty Reports+
E Web Site Usage Report*
F Director and Other Staff Reports+
G FinancIal Report+
H PolIcy ReVIew - Conduct PolIcy (wlFood and DrInk changes)+
6 The Post-Expansion LIbrary DIScussIon
7 2002 PrelImmary Budget DIscussIon
A. Overall targets
B Space crunch InItIatIves
C Bmldmg capItal needs
8. DIgest of 1999 MInnesota Library StatIstIcs
9 Internet Access Policy
10. CommIttee Reports
11 Other
12. Adjournment
/~7/ //;" 6/t!-
A
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D+
A
D+
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If you are unable to attend thIS meetmg, please call Lynne (ext. 25) or Ann (ext 17) before 5
P.M on Monday, June 11, 2001
A=ActlOn Item I=InformatlOn Item D=DlSCUSSlon Item
+= Document 10 Packet *= Document to be Dlstnbuted at Meet10g #=Document PrevIOusly Dlstnbuted
AGENDA ITEM 5.A.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILLWATER, MN 55082-4806
651439-1675 FAX 651439-0012
.
Board of Trustees Meeting Minutes
Tuesday, May 8, 2001
Present:
BIll Fredell, NICk GorskI, BIll HIckey, DICk Huelsmann, VIctor Myers,
JessIca Pack, ML RIce, Bnan Simonet
RIck Hodsdon Staff Present: Lynne Bertalmio, Carolyn Blocher
Absent:
1 Call to Order
The meetmg was called to order by PresIdent Hickey.
2. AdoptIon of the Agenda The agenda was adopted WIthout adjustment.
3. CommunIcatIons and PublIc Commentary
suggestion box were shared
A number of suggestIons from the
4. Consent Calendar The consent calendar was adopted mc1uding payments of
bIlls totalmg $27,489.43.
5. The Post-ExpansIOn LIbrary One goal of the Public Information CommIttee IS to .
provIde LIbrary Board Members with talkmg pomts, anecdotes, and specIfic
examples, whIch they can use when talkmg with people about the proposed lIbrary
expansIOn. Lynne and Carolyn provided mformatIOn on study rooms, meetIng rooms,
sOCIal areas, food, and terrace use dunng the thud and final diSCUSSIon on this tOpIC.
Board members are asked to indicate the stones/anecdotes/examples that appeal to
them as effectIve or compellIng and get that mfo to Lynne or Board member Rice.
The next step IS for the PublIc InformatIon committee to compile the InformatIon mto
readily avaIlable and easy to use formats.
6 Blood or Other PotentIally InfectIous Matenals Policy A new policy
complymg with Department of Labor and OSHA standards was shared. The policy
was adopted by the Board after a motIon by HIckey and a second by Myers.
7. City of StIllwater Capital Budget/Bonding Study The Board discussed and
asked questions regarding the Springsted report regardmg future capItal
improvements. Implications of the study for our own publIc awareness campaIgn
were discussed.
8 Fund Raising The commtttee shared proposals for a fund-raismg feaSIbilIty study
from two consultants. Each wIll be mVIted to make a presentatIon at the June Board
meeting. Board members were asked to reVIew each proposal and submit questions to
~. .
.
.
.
9. DealIng wIth Space Shortages Lynne reported several options for dealIng
wIth the current lack of space at the lIbrary. Board members VOIced support for
several of the options and thanked staff for theIr creative and strategic thinkIng
10 AddItional LIbrary Tours A lIst of award wmmng librarIes was shared. Board
members are encouraged to VISIt them as they travel thIS summer
11 Internet Access PolIcy The DIrector updated the Board of developments m
response to state and federal legislatIOn concernIng public Internet access. Board
members and staff reIterated the need for a county-wide bar code approach for
managIng Internet access by computer users.
12 CommIttee Reports The FacIlitIes Committee reported movIng forward on
several capItal Improvements for thIS year. These Include event sIgnage holders,
ADA compliant restroom SIgnS, a SIdewalk sign WIth hours, tuck pointIng on a
portion of the buIlding, a screened waste receptacle center, a simple public address
system, and the addItIon of blinds and draperies.
13 Other Board member Myers spoke hIghly of the Amencan Mavericks music
program statmg that it was one of our best Board member Pack asked about addIng
more CDs to the chIldren's CD Rom statIon.
14. Adjournment
The meetIng adjourned at 8:25 p.m
(!C 6/tr/~ f
RIVER V ALLEY ~
ARTS COUNCIL
.
FOR IMMEDIATE RELEASE
ON JUNE 1,2001 ARTS GROUPS MERGE
The River Valley Arts Council and the Stillwater Area Arts Center Alliance,
through their respective Boards of Directors, have agreed to merge effective June 1,
2001. The merged organizations will continue under the name River Valley Arts
Council. The current directors and officers of RV AC will continue to lead the merged
non-profit organization.
RV AC was formed in December, 1992, after a community-wide study of the need
for an arts organIZation to support and coordinate activities and events for artistic
expression in all venues, visual art, writing and performance. Among other things,
RV AC has conducted the annual Art Crawl in downtown Stillwater, the Member Show at
Lakeview Hospital, the School Arts Program in District 834 elementary schools, and the
Visions of the Valley full event. RVAC also is the re-granting agency in Washington
County for the Metropolitan Regional Arts Commission, which has made over $25,000 of
grants available each year to support artistic groups and events occurring in the St. Croix
Valley- from Afton and Woodbury to Scandia and Forest Lake.
SAACA was formed in September, 1998, with the specific mission of creating a
center for the enjoyment and practice of artistic, theatrical, educational and cultural
experiences in the arts for Stillwater and the St. Croix Valley area. Supported by the two
(now unified) chambers of commerce, the City of Stillwater and various local groups and
businesses seeking a venue for creative arts activities, the organization has made
significant strides towards developing a concept, finding a site, and generating
enthusiasm for this large task.
.
RV AC President Karl Aaro commented, "We are pleased and excited to Join with
the SAACA folks in keeping alive the vision and energy they have created for an
eventual Arts center in the area." Part of the merger plan is to establish an Arts Center
Task Force initially to consist of several of the former directors of SAACA and several
current directors and community volunteers ofRV AC. Although reporting and bringing
action items to the RV AC Board of Directors, the Task Force will act independently and
creatively to fulfill the mission ofSAACA through further development of concept plans,
locating a site~ and marketing and fundraising for the Arts Center.
A call for volunteers to step forward and join or support the Arts Center Task
Force soon will be forthcoming, Aaro announced. For more information contact the
River Valley Arts council, P. O. box 701, Stillwater, MN 55082, Phone (651) 439-1465,
rvac@mtn org
PO BOX 701
STILLWATER, MN 55082
12tUJl-'2~l) 439-1465
mN;)~~l) 439-1560
.
Stillwater Township
June 14,2001
.
Chair:
Johnson
Can To Order
7 00 p m. Regular Meeting
Stillwater City Municipal Building
A2enda:
Adopt
Minutes:
Approve Mmutes' May 24,200]
Town HaU:
Rolf Dittmann Report
Treasurer:
2 ClaImS & Checks
7:30 PM Discussion with Countv Planning Department
Attornev: 1. WatershedsIWMO
2 Ordmances
. 3 Redlstncting
Planner: 1.
Ensnneer: 1.
Clerk: 1. Miscellaneous Items
Committees: 1 Planning Report
2. Park Report
Peonle: After County Discussion
1.
Old Business:. ]
New Business: 1.
Adiourn
Notes: Andrea Poehler w1l1 attend for Tom Scott
. Payroll Claims Please
06/07/2001 Pat Bantli
~
Metropolitan Council
Improve regional competrtrveness In a global economy
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TO CIty Managers/ AdmmIstrators ~
FR. Pat CurtISS (651-601-1057 pat curtIss@metc state mn us' ,
CommunIty Relations SpeCIalIst
RE REMINDER - Smart Growth Workshops
DA. June 8, 2001
Enclosed are announcements detaIling the upcoming Smart Growth Workshops m your
area. A mailIng was sent, but I'd appreciate if you would distribute a copy to each of
your CIty CouncIl Members and Plannmg CommIsSIon staff.
The Metropolitan Council IS looking to the publIc to provide direction on issues of
natural resources and open space, preservatIon, transit and transportation and other
infrastructure investments wmle updating the Regional Blueprint, or growth plan for the
seven-county area, by 2002
The workshops offer regional stakeholders an opportunIty to help develop land-use
strategies to shape a better future for the metro area. Using maps and game pIeces
representing homes, businesses, shops, and green spaces, CItIzens, business owners,
government officials and others can help shape the communItIes you want.
For more information on the Smart Growth TWIn CItIes project, visit
www metrocouncil.org/sgtc
Thank you for your assistance
www metrocouncll org
.
.
.
Metro Info Lme 602-1888
230 East Fifth Street . St Paul Mmnesota 55101-1626 . 165H602-1000 . Fax 602-1550 . TIY 291-0904
An Equal OpportunrbJ Employer
Be part of the solutIOn!
Join us for a hands-on planning workshop.
If you're worned about traffIC congestIOn, the cost of housmg and the loss of open space, come help us shape a better
future for the metro area Usmg maps and game pIeces representmg homes, busmesses, shops, and green spaces, you
and your neIghbors wIll work WIth other cItIzens, busmess owners, government officIals and others to help shape the
commumtIes you want
Attend one of the nme workshops bemg held throughout the metro area
The workshops are part of the MetropolItan CouncIl's Smart Growth'Iwm CIties mItIatIve, an excItmg new approach
that encourages CItIzens to be actIvely mvolved m shapmg the future growth of theIr commumtIes and the regIon
The goal IS to create model "lIvable com mum tIes" that are attractIve, walkable, convement to tranSIt, amemtIes
and servIces and use open space and eXIstmg resources WIsely
. For more mformatIOn about the workshops or to request a reasonable accommodatIOn, call 651-602-1412
For more mformatIon on the Smart Growth'Iwm CItIes proJect, VISIt wwwmetrocouncd org/sgtc
~ Metropolitan Council
BROWN'S CREEK
WATERSHED DISTRICT
1825 Curve Crest Boulevard, Stillwater, MN 55082
Tel: 651-430-6826 Fax: 651-430-6819
.
AGENDA
REGULAR MEETING OF THE BOARD OF MANAGERS
June 11, 2001
Call to order @ 6 30 P M
Regular Board Meebngs are held at
630 pm, at 1825 Curve Crest
Boulevard, Stillwater, MN
2
Approve Agenda
3 Approve mmutes of May 14,2001 meebng
4 Treasurer's Report
5 RuleslPemnts
a) VrrglIDa Plat - Grant - Actlon on pemnt 00-02
b) Pemnt Processmg GUldelmes - Update
6
Project ReVIew and Updates
a) THPP Project Update
1) Condemnation Conmussloner's filmg WIth Court
2) Sale of excess property - review and approve of property sale process and matenals
b) KIsmet Basm- Update
7
Watershed Management Plan Update
a) Project ReVIew Checkhst
b) Watershed slgnage
.
8 Old Busmess
a) Jomt Boundary Change Petition - Update
b) Enlargement Petition Boundary Issues - Update
c) Oak Park HeIghts CooperatIve Agreement/Long Lake Subwatershed Update
9 New Busmess
a) DISCUSSIOn of water momtonng program - EXlsbng and poSSIble future V oIunteer Stream momtonng
10 Connnumcatlons & Reports
11 Adjournment
.
Managers:
CraIg LeIser, PreSIdent · Karen Kdberg, VIce-PresIdent · E J Gordon, Treasurer · Don Peterson, CAC Llason · Jerry TurnqUIst, Secretary
.
.
.
BROWN'S CREEK
WATERSHED DISTRICT
1825 Curve Crest Boulevard, Stillwater, MN 55082
Tel: 651-430-6826 Fax: 651-430-6819
Minutes of the Regular Meeting of the Brown's Creek Watershed District Board of Managers,
April 23, 2001
Washington SWCD Offices
1825 Curve Crest Boulevard
Stillwater, MN
I APPROVED
ROLL CALL
Present. Cratg leIser, PreSIdent
Ned Gordon, Treasurer
Don Peterson, Secretary
Jerry TurnqUIst
Others Present: Matt Doneux, SWCD,
AdmInistrator
CamIlla Correll, EOR
Pat Conrad, EOR
MItch Johnson, EOR
LoUIS SIIllth, Legal Counsel,
SmIth Parker, P.L L.P.
Konrad Koosmann SWCD
Chns Gnese, VIrgInIa Plat neIghbor
John McCarthy, Loggers Tratl
Susan Fussell, EngIneer for
Loggers Tratl and Pony Express
Car Wash
Bill Costa. Pony Express
Dawn HIlde. RecordIng
Secretary
Absent Karen KIlberg
Call to Order
MeetIng held at the WashIngton County Government Center. MeetIng brought to order at 632 P M.
Approval of Agenda
Manager leIser asked that the RuleslPenruts be moved to follow the Treasurers Report. Manager
leIser moved to approve the amended agenda. seconded bv Manager Gordon MSP 4/0/1
Reading of Minutes and Approval
Manager Gordon suggested several changes to the Apnl 9,2001 mmutes
Apnl 23, 200 I Regular Meetmg Mmutes of the BCWD Board of Managers
Page 1 of 5
MJnJger Gordon moved to Jpprove the .lmended April 9, 2001 mInute~, secondcd by M.ln.lger
Turnquist MSP 4/0/1
.
Treasurers Report - M.lnager Gordon
Manager Gordon cIrculated a payables hst and moved to pay the lIsted Items. seconded by Manager
TurnqUIst MSP 4/011
The lIqUId balance In the bank after these payments WIll be $47,904 19 The CD adds another
$100,000 to thIs balance and IS due on ~Iay 13
RuJeslPermits
Pony Express Car Wash - MItch Johnson. EOR, revIewed the new drawmgs and explamed the outlet
change MItch Johnson suggested that we approve a pennlt for thIs property and passed out a revIsed
draft for thIs pennIt Susan Fussell, Engmeer for this project wIll gIve EOR the fmal drawmgs
tomorrow. Manager Peterson questIoned the "wlthm 24 hour seedmg stlpulatlOn of the graded area.
Manager Gordon asked If the Admmlstrator has the power to allow the contractor more tIme if the
condItIons do not permIt seedmg wIthm 24 hours of the fmal gradmg The Board felt that the
Admmlstrator should have thIS power It was agreed that the notes on the plan should be amended to
say "or as dIrected by the Admmlstrator". Manager Peterson questIoned the IS" pipe. It was
explamed that the pIpe has been upslzed to 27", whIch must be shown on the final plans Manager
TurnqUIst moved to approve the permIt for the Pony Express Car Wash. seconded by Manager Gordon
MSP 4/0
Vlrgmla Plat - MItch Johnson showed a SIte locatIon drawmg for the VIrgInIa Plat. It IS located 10 the
CIty of Grant. ThIS IS approxImately a 40-acre development WIth four bUIldmg SItes. The plan shows
a lInear infIltratIon swale to control water runoff Mr. Gnese, a neIghbor of this development
expressed concern about thIS development and where the runoff would go. Manager LeIser asked
LOUIS Snuth, SmIth Parker, about BCWD's responsIbIlIty 10 thIS SItuatIon LOUIS Smith replIed that the
BCWD cannot approve an mcrease 10 volume of water flow off the property. MItch Johnson explamed
that the road and swale constructIon would, 10 fact, reduce runoff that currently goes through the two
lots west of thIS plat.
.
Loggers TraIl - John McCarthy.
John presented a full sIte plan of the Loggers Tratl Golf Course, a 172-acre parcel that WIll be
developed mto a golf course. He explatned hIS pondmg and reuse of water from the ponds for
ImgatlOn.
The questIon came up as to whether or not the proposed runoff from the Loggers TraIl wIll match those
of the Settlers Glen and the StIllwater AUAR. Manager Gordon asked Mr Srmth what happens If we
Issue a pennIt on faulty mfonnatlOn Mr SmIth stated that our approval of the Settlers Glen permtt
stated that suffICIent water storage of storm water be proVIded MItch SaId that as part of the Loggers
TraIl reVIew, we go back and fmd out what were the proposed storm water expectatIons for the
pondmg system at Settlers Glen and we WIll venfy that those rates and volumes are 10 complIance WIth
the proposed Loggers deSIgn, the StIllwater AUAR and the BCWD rules. The engmeer, Susan Fussell,
has submItted all the requested plans to MItch. He WIll be addressmg thIS permIt 10 the next few
.
Apnl 23 200 I Regular MeellOg Mmutes of the BCWD Board of Managers
Page 2 of 5
.
weeks CecllJO Olivier. EaR, will cc.lIl Mc.mc.lger leiser tomorrow with some detc.llls of the diScussions
with the Settlers Glen developer
Watershed Management Plan-
a) Second GeneratIOn Plan Camilla stated that she had sent out the latest redhne revIsions for the
Board to review The Board went through the second-generatIOn plan Item by Item . After
diScussion, the Board approved the revIsed plan
LOUIS Smith, SmIth Parker, asked If the BCWD had any plans wlthm the next two years for the
Capital Improvement Projects mentIOned m the plan. He explamed that the requirements of the
planmng process for capItol Improvement projects reqUIres a lengthy planmng process to
mventory, plan, and address these projects The BCWD had decIded to do a compressed plan
and has spent no time assess10g capItol Improvement projects. Manager Gordon responded that
when the BCWD made the c1eclslon to not IdentIfy capItol Improvement projects It was because
the BCWD may not eXIst as a umque watershed dtstnct wlth10 the next two years. The new
watershed dlstnct may not accept our capitol Improvement proJects. The BCWD decIded to Just
IdentIfy potentIal proJects Manager Peterson stated that Phil Belfion, BWSR, SaId that the
BCWD could do an emergency plan, If necessary, 10 a short tIme, and could use an amendment
process to work on a capitol Improvement proJect. Manager LeIser stated that the BCWD has not
receIved any tax money from the new areas and dtd not want to spend addItIonal momes. He
further stated that within the two year process of comb101Og WIth Valley Creek Watershed the
BCWD has to bnng theIr bank balance and debts to a zero balance.
.
Brett Emmons brought to the attentIOn of the Board that John McCarthy from Loggers brought
up the potentIal of hav10g to proVIde pond1Og for a development across the road from hIm. ThIS
mIght be an area for the watershed to be able to work across borders and provIde some kmd of
shared financ10g to solve the problem.
Mark Doneux suggested that the BCWD set elevatIOns and state that no homes could be bUIlt less
than two feet above these elevatIons Brett Emmons stated that maybe thIS could be part of a new H
& H study us10g the county's two-foot contours.
Mark Doneux amved at 8'20P.M.
VISIon Statement
After much dISCUSSion, the reVIsed VISIOn Statement was accepted. Mana!!er Gordon moved, seconded
bv Manager TurnqUISt. that the Board accept the Second GeneratIon Plan. the reVIsed VISIon
Statement, publIsh the plan, and send to COPy lIst attached to the Plan MSP 4/0/1
Recess at 8 28 P M
Reconvened 8 36 P M.
Project Review and Updates
a) THPP ProJect
. Pat Conrad, EOR, 10stalled momtonng eqUIpment last week
Apnl23. 2001 Regular Meetmg Mmutes of the BCWD BO.lrd of Managers
Page 3 of 5
b) Kismet B.lsln E.lsement .lnd Permit Cpdate - Pat Conrad. EOR .
P.lt reported th.lt he had t.llked wtth Folz. Freeman and Dupay about surveYing for the easements
Man.lger Leiser asked Pat for a copy of the letter he sent to Mr. McKenzIe He IS gOing to take a copy
to the CIty ~f Grant Meeting
Old Business
a) DIscussIon and actIOn on ResolutIOn 99-11lProposed ResolutIon 01-03 - Rules ExceptIon
LoUIS SmJth brought forward one questIon on Rule 4 ThIS rule on buffers has not been addressed
Manager Peterson asked about mcludmg costs 10 thIS resolutIon Chuck Holtman WIll wnte up a buffer
sectIon and forward the ResolutIOn to Mark Doneux.
b) Jomt Boundary Change PetItIon - Update
Chuck Holtman talked to Ray Marshall last week. When the Lower S1. CrOIx Watershed revIewed the
agreement for the Jomt boundary change petItIon, they removed an Important paragraph. Mr Holtman
asked hIm to reVIew thIS petItIon aga10 and get back to the BCWD.
The questIon was raIsed as to how projects that have been completed but not paId for 10 the Lower St
CroIX Watershed would be paId for.
c) ActIOn on annual SWCD contracts
LoUIS SmIth has revIewed the SWCD contracts and approved them. The Board voted at the last
meet10g to SIgn the contracts If the legal staff agreed WIth the language 10 the contracts The contracts .
were SIgned.
Manager Peterson moved that Manager TurnqUIst be the Secretary for the Brown's Creek Watershed.
seconded by Manager Gordon. MSP 3/111. Manager TurnqUIst became the Secretary for the BCWD at
8'53P M. on Apnl 23, 2001
Manager Gordon moved. seconded by Manager LeIser to appo1Ot Manager Peterson as the baIson for
the CAC (CItIzens AdVISOry CommIttee). MSP 3/1/1
d) Water Momtonng Report - Mark Doneux
Mark Doneux presented a tour of the watershed WIth a slIde show. Manager Gordon and Mark
Doneux took the pIctures. The sbdes showed the flood1Og from the St. Cro)''{ RIver, Brown's Creek
and the THPP proJect
New Business
The second meet10g of May falls on Memonal Day Weekend. The BCWD WIll deCIde at the next
meet10g If they need two meetIngs 10 May.
Manager Gordon expressed an 10terest 10 hav10g a web page for the BCWD Mark Doneux suggested
that the county person who orgamzed the SWCD web page mIght be able to compose one for the
BCWD Manager Gordon WIll do some more research
.
Apnl 23. 200 1 Regular Meetmg Mmutes of the BCWD Bo.lrd of Managers
Page -1- of 5
Communications & Report
. The Grant newsletter has an artIcle about watersheds and the HCWD IS mentIOned
The formal heanngs for the DeWolf CondemnatIOn are fimshed. The HCWD IS now wattmg for the
commIssIoners to make a dectslon.
The meetmg was recessed at 9 43P M for an ExecutIve SessIon The ExecutIve SessIon purpose was
to dIscuss the condemnatIon heanng proceedIngs and to dIscuss cost projectIOns ExecutIve sessIon
was adjourned at 10 00 PM, the regular meetIng was reconvened and adjourned at 1001 PM.
Respectfully SubmItted,
Dawn HIlde, RecordIng Secretary
.
.
Apnl 23. 200 1 Regular Meetmg Mmutes of the BCWD Board of Managers
Page 5 of 5
JUN-08-2001 11:25
CITY OF OPH
P.02/03
7:00 p.m. I.
7:05 p.m. II.
CIlY OF OAK PARK HEIGHTS
TUESDAY, JUNE 12, 2001
CI1Y COUNCIL MEETING AGENDA
7:00 P.M.
.
Call to Order/Approval of A~enda
Depmment/Council Liaison Reports
A. Planning Commission
Vacancy Reminder
B. Parks Commission
C. Cable Commission
D. Water MiUla.gement Organizations
1. Brown's Creek Watershed Dim:ict
2. Middle St. C~oix Waters1ed District
3. Valley Branch Watershed Disf:rict.
E. Other Liaison
Garden Committee Meetmg Schedule (1)
F. Staff reports
1. Fire Incident Update (2)
2. Bayport/OaL Pa:t1 Heights Strategic Planning Meeting Report (3)
3. Andersen Corporation Correspondence (4) .
4. Highway 36 T nffic Couni:s (5)
7:15 p.m. TII. Visito:rs/Pu1lic Comment
Reqding Award (6)
Thi. is lI%J opporlumty fC% the public: to aJclresa the Counc:il Wltb questions or conc:erns on isSUl:8 Dot part of
i1e reguk agenda. (Please hnnt CODunents to 3 mmutl!ll in len~b.)
7:15 p.m.. IV. Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approval of City Council Minutes - May 22, 2001 (7)
C. 2000 Con.sumex Confidence Report: (8)
D. Eagles Aerie 94 Gambling Premises Pe.tmit Renewal (9)
E. Planning Commission Vacancy Aclvert:isement (10)
F. 2000 Census Da.ta (11)
G. Authome Purchase of Offioe Equipment (12)
7 :20 p.m. V. Public Hearln~
LOCATI ON:
None
.
RX TIME 06/08 '01 11:14
JUN-08-2001 11.26
7 :20 p.m. VI.
. A.
B.
C
D.
E.
F.
G.
H.
1.
J.
K.
L.
M.
N.
CITY OF OPH
P 03/03
New Business
Resolution Recogni2:ing the Contributions of Ann Wasesck to the
Planning Commission (13)
Resolution Recognizing the Contributions of chuck Hedlund as Chair of the
Planning CommissIon (14)
Liquor License VIolation - Eagles 94 (15)
Brown's Creek Resolution (16)
Washington County Mowing Policy Comments (17)
Valley View Park User Compliment (18)
Opening Cover Park Restrooms (19)
Grant of T empora.ry Trail Easement: Xcel Energy (20)
Code Enforcement Issues (21)
Community RevitalizatIon Resources Pxograms (22)
RFP for Housing Funds (23)
Draft: 2000 - 2001 Snowplowing Policy (24)
2001 Sewe:r: Cleaning RFP (25)
National Flood Insurance Ptogram Em:ollment (26)
8:30 p.m. VII. Old Business
.
A.
B.
C.
D.
E.
F.
G.
8
May 14, 2001 Letter Regarding Authorization for BRW Contract (27)
Resolution to Accept Donation of Wren Houses (28)
City CouncJ Liaisons (29)
Oakgreen Avenue Wallung Pai:h (30)
2001 Sealcoating and Crack Sealing Contracts (31)
Fall Clean-up Schedule Date (32)
Ordinance Regarding the Keeping of Domestic Animals (33)
VIII. EJCecutive Session/Labor Relations and Negotiation Si:rategy
IX. Adjournment
9:30 p.m.
Sodal gathmng at JOliep/"" Fam;ly Rastaurant to /olI~
.
LOCATION:
RX TIME 06/08 '01 11:14
TOTAL P. 03
Diane Ward
Cc:
Subject:
Pat Raddatz [Pat Raddatz@co washington mn us]
Thursday, June 14, 2001 11 07 AM .
Dennis Hegberg, ddengstrom@aol com, Jjkaul@aol com, Tvdbent@aol com, chlp@cl forest-
lake mn us, mcreager@cl hugo mn us, dward@cl stillwater mn us,
bjohnson@cl woodbury mn us, don jones@co ramsey mn us, Judy brown@co ramsey mn us,
Rick Backman, Cassie Biondolillo, Linda Bixby, Sally Bonch, Nancy Brase, Jay Brunner,
Robert Crawford, John DeVine, Marv Enckson, Sue Fennem, Bogdan Flllpescu, Jim Frank,
Rose Green, Joanne Helm, Judy Honmyhr, Scott Hovet, Doug Karsky, Debbie Kenney, Cindy
Koosmann, Jon Larson, Chuck Lelfeld, Mary McGlothlin, Barb Mllles, Larry Nybeck, Robert
Olson, Molly O'Rourke, Daniel Papin, Suzanne Pollack, Russ Reetz, LUCia Roberts, Cindy
Rupp, Raoul Schander, Jim Schug, Delalna Shipe, Ilene Simonson, Patnck Slngel, Joan
Sprain, Elizabeth Templin, Cindy Thibodeau, Rachel Tnemert, Kathy Trombly-Fernn, Jennifer
Wagenlus, MarCia Wlellnskl, Don WIsniewski, csherry@commonhealthcllnlc org,
rhstaff@concentnc net, cltyoflakeland@lsd net, Lon hlgglns@mall house gOY, vkeatlng1
@medlaone net, hlgg5@msn com, kotterson@onramplnc net, Hjohnson@ploneerpress com,
mdlVlne@ploneerpress com, stwgztte@pressenter com, dlstnct4nurses@prodlgy net, Myra
Peterson, cltybayport@uswest net, maanderson@vlsl com, toren@Vlsl com,
jbrewer@washlngton lib mn us, Jim Wells, bdacy@wchra, jketchum@wm com,
john wernsh@Xcelenergy com
Robert Lockyear, Judy Steltzner
Washington County Board Agenda - 6/19/2001
From:
Sent:
To:
Washlngton County, County Board Agenda
June 19, 2001, 9:00 a m
1 9:00 - Roll Call
2. 9:00 - Comments from the PubllC
Vlsltors may share thelr concerns wlth the County Board of Commlssloners on any ltem on ~
not on the agenda. The Chalr wll1 dlrect the County Admlnlstrator to prepare responses to
your concerns. You are encouraged not to be repetltlouS of prevlous speakers and to 11mlt
your address to flve mlnutes. The Chalr reserves the rlght to 11mlt an lndlvldual's
presentatlon lf lt becomes redundant, repetltlve, lrrelevant, or overly argurnentatlve.
The Chalr may also 11mlt the number of lndlvldual presentatlons on any lssue to
accommodate the scheduled agenda ltems
3. 9:10 - Consent Calendar
4. 9:10 - Publlc Hearlng -Transportatlon & Physlcal Dev.- DennlS O'Donnell, Sr. Land Use
Speclallst
Rezonlng Request and Comprehenslve Plan Amendment by James Schnelder
5. 9:30 - Publlc Health and EnVlronrnent - Judy Hunter, Senlor Program Manager
A. Resource Recovery Waste Educatlon Agreement
B. Amend Servlce Agreement wlth NRG
C. Explore PubllC Collectlon System for SOlld Waste
D. Acceptance of the Award of Excellence - Sue Hedlund, Program Manager
6 10:05 - General Admlnlstratlon - Jlm Schug, County Admlnlstrator
Leglslatlve Update
7. 10:05 - Commlssloner Reports - Comments - Questlons
.
ThlS perlod of tlme shall be used by the CommlSSloners to report to the full Board on
1
commlttee actlvltles, make comments on matters of lnterest and lnformatlon, or ralse
questlons to the staff. ThlS actlon lS not lntended to result In substantlve board actlon
durlng thlS tlme Any actlon necessary because of dlscusslon wlII be scheduled for a
future board meetlng
.8. - Board Correspondence
9 10:25 - AdJourn
10. 10 25 to 11:00 - Board Workshop wlth Transportatlon and Physlcal Development
Optlons for Holdlng Conservatlon Easements In Open Space Deslgn Developments
11 11 00 - 1 30 - Board Intervlews wlth Transportatlon and Physlcal Development
Second Intervlew wlth Two Archltectural Consultant Flrms for Courts ProJect
12 1.45 - Board of Equallzatlon
* * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * *
Meetlng Notlces
June 19 - Houslng and Redevelopment Authorlty
3'30 p.m , 1584 Hadley Avenue North - Oakdale Clty Hall
June 19 - Publlc Health Advlsory Commlttee
5.30 pm, Washlngton County Government Center
June 20 - Plat Commlsslon
9'30 a.m , Washlngton County Government Center
20 - Transportatlon Advlsory Board
p.m , 230 East 5th St., Mears Park Centre - St
June
II 00
June
7:30
Paul
21 - Workforce Investment Board
am., Washlngton County Government Center
June 21 - Parks and Open Space CommlSSlon
7 00 pm., Washlngton County Government Center
* * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * *
Washlngton County Board of Commlssloners
Consent Calendar - June 19, 2001
Consent Calendar ltems are generally deflned as ltems of routlne buslness, not requlrlng
dlscusslon, and approved In one vote. Commlssloners may elect to pull a Consent Calendar
ltem(s) for dlscusslon and/or separate actlon.
The followlng ltems are presented for Board approval/adoptlon:
Admlnlstratlon
A Approval of the June 5, 2001 Board Meetlng mlnutes
Communlty Servlces
B. Approval of an agreement between the Mlnnesota Department of Trade and Economlc
Development and Washlngton County Communlty Servlces' Workforce DlVlSlon to operate
Dlslocated Worker Program between July 1, 2001 and June 30, 2003.
4IIIransportatlon and Physlcal Development
C. Approval of grant contract between Washlngton County and the Mlnnesota Department of
Natural Resources, In the amount of $25,000 to complete a natural resources lnventory
between the St CrOlX Rlver and County Road 21 In Denmark Townshlp, and, Authorlzatlon to
2
advertlse for proposals for the development of a natural resources lnventory In thlS
portlon of Denmark Townshlp WhlCh would serve as a flrst step In developlng a master plan
for a trall from Afton to Prescott, WI.
D Informatlon only on mlSSlon dlrected savlngs prOJects: 1) Installatlon of hlstorlca~
marker at POlnt Douglas Park, 2) Installatlon of hlstorlcal marker at Plne POlnt Park; a~
3) Constructlon of small shelter In the group camplng area of Lake Elmo Park Reserve.
E Approval of resolutlon, authorlzatlon to partlclpate In the Mlnnesota Trall Asslstance
Program for Star Trall Snowmoblle Assoclatlon and executlon of the appllcatlon wlth the
State of Mlnnesota for relmbursement of trall costs to the Star Trall Assoclatlon
Sherlff
F. Approval of contract wlth the Clty of Oakdale for radlo antenna space on thelr
Hallmark Avenue Water Tower.
Pat Raddatz, Admlnlstratlve Asslstant
Washlngton County
Phone (651) 430-6014
e-mall PatRaddatz@co washlngton mn.us
.
.
3
Diane Ward
.rom:
ent:
0:
Cc:
Subject:
Pat Raddatz [Pat Raddatz@co washington mn us]
Thursday, June 07, 2001 12 38 PM
Dennis Hegberg, ddengstrom@aol com, Jjkaul@aol com, Tvdbent@aol com, Chlp@CI forest-
lake mn us, mcreager@cl hugo mn us, dward@cl stillwater mn us,
bjohnson@cl woodbury mn us, don jones@co ramsey mn us, Judy brown@co ramsey mn us,
Rick Backman, Cassie Biondolillo, Linda Bixby, Sally Bonch, Nancy Brase, Jay Brunner,
Robert Crawford, John Devine, Marv Enckson, Sue Fennem, Bogdan Flllpescu, Jim Frank,
Rose Green, Joanne Helm, Judy Honmyhr, Scott Hovet, Doug Karsky, Debbie Kenney, Cindy
Koosmann, Jon Larson, Chuck Lelfeld, Mary McGlothlin, Barb Mllles, Larry Nybeck, Robert
Olson, Molly O'Rourke, Daniel Papin, Suzanne Pollack, Russ Reetz, Lucia Roberts, Cindy
Rupp, Raoul Schander, Jim Schug, Delalna Shipe, Ilene Simonson, Patnck Slngel, Joan
Sprain, Elizabeth Templin, Cindy Thibodeau, Rachel Tnemert, Kathy Trombly-Fernn, Jennifer
Wagenlus, Marcia Wlellnskl, Don WIsniewski, csherry@commonhealthcllnlc org,
rhstaff@concentnc net, cltyoflakeland@lsd net, Lon hlgglns@mall house gOY, vkeatlng1
@medlaone net, hlgg5@msn com, kotterson@onramplnc net, HJohnson@ploneerpress com,
mdlVlne@ploneerpress com, stwgztte@pressenter com, dlstnct4nurses@prodlgy net, Myra
Peterson, cltybayport@uswest net, maanderson@vlsl com, toren@vlsl com,
jbrewer@washlngton lib mn us, Jim Wells, bdacy@wchra, john wertlsh@Xcelenergy com
Robert Lockyear, Judy Steltzner
Washington County Board Agenda - 6/12/01
** PRIVATE **
Washlngton County, County Board Agenda
June 12, 2001, 9:00 a.m
1. 9.00 - Roll Call
~. 9 00 - Comments from the Publlc
V1sltors may share the1r concerns w1th the County Board of Comm1SS1oners on any 1tem on or
not on the agenda. The Cha1r w1II d1rect the County Adm1n1strator to prepare responses to
your concerns. You are encouraged not to be repet1tlouS of prev10us speakers and to Ilm1t
your address to f1ve m1nutes. The Cha1r reserves the rlght to Ilm1t an 1nd1v1dual's
presentat10n 1f 1t becomes redundant, repetltlve, 1rrelevant, or overly argumentat1ve.
The Cha1r may also Ilm1t the number of 1nd1v1dual presentat10ns on any lssue to
accommodate the scheduled agenda 1tems
3. 9'10 - Consent Calendar
4. 9:10 - Human Resources Department - Judy Honmyhr, D1rector
Ret1ree Med1cal Insurance Coverage for Employees H1red After January 1, 2002
5. 9:20 - F1nanc1al Serv1ces - Ed1son V1zuete, D1rector
Refund1ng of the 1992A Ser1es Bonds
6. 9:35 - General Adm1n1stratlon - J1m Schug, County Adm1n1strator
Leg1slat1ve Update
7. 9'45 - Commlss1oner Reports - Comments - Quest10ns
ThlS per10d of t1me shall be used by the Commlssloners to report to the full Board on
comm1ttee act1vltles, make comments on matters of 1nterest and 1nformat1on, or ra1se
.gUest1ons to the staff. Th1s act10n lS not 1ntended to result 1n substant1ve board act10n
ur1ng th1S tlme. Any act10n necessary because of dlScuss10n w1II be scheduled for a
uture board meet1ng.
10. Board Correspondence
1
11. 10:05 - AdJourn
12 10:15 to 10:45 - Board Workshop w1th Department of Transportat10n and Phys1cal
Development
.
D1Scuss10n on Allow1ng Dogs 1n County Campgrounds
* * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * *
Meet1ng Not1ces
June 12 - F1nance Comm1ttee Meet1ng
11.00 a.m , Wash1ngton County Government Center
June 12 - Mental Health Adv1sory Comm1ttee
4:00 p.m., Wash1ngton County Government Center
June 12 - Red Rock Corr1dor Open House
4:00 p.m., 214 East 4th Street - St. Paul Un10n Depot
June 13 - Metropol1tan 911 Board
10 30 a.m., 2099 Un1vers1ty Avenue West - St. Paul
June 13 - Metronet
12 00 p.m , 1619 Dayton Avenue - St Paul
June 13 - MICA
2.00 p.m , 161 St Anthony Avenue - St Paul
June 13 - Rush L1ne Corr1dor Steer1ng Comm1ttee
3:30 pm., Wh1te Bear Lake C1ty Hall
June 14 - Commun1ty Serv1ces Adv1sory
7:30 am, Wash1ngton County Government Center
.
June 14 - Metro TAB
12.30 p.m., 230 East 5th St., Mears Park
June 14 - Central Corr1dor Coord. Comm1ttee
4:00 p.m., 1919 Un1vers1ty Avenue West - St. Paul
* * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * *
Wash1ngton County Board of Comm1ss1oners
Consent Calendar - June 12, 2001
Consent Calendar 1tems are generally def1ned as 1tems of rout1ne bus1ness, not requ1r1ng
d1scuss1on, and approved 1n one vote. Comm1ss1oners may elect to pull a Consent Calendar
1tem(s) for d1scuss1on and/or separate act10n
The follow1ng 1tems are presented for Board approval/adopt1on:
Adrn1n1strat1on
A. Approval of the May 15 and 22, 2001 Board meet1ng m1nutes
B. Approval of comments on the Comfort Lake/Forest Lake Watershed D1str1ct Water
Management Plan.
Commun1ty SerV1ces
C. Approval of 2001 contract w1th Legacy Endeavors, Incorporated to prov1de home and
commun1ty based serV1ces for persons w1th developmental d1sab111t1es.
D. Approval of County cert1f1cat1on of Commun1ty SerV1ces Case 285851 to prov1de adult
foster care serV1ces to a related person
.
2
Human Resources
E. Approval to extend a Speclal ProJect Soclal Worker I posltlon In the Communlty Servlces
Department through December 31, 2001
.... Approval of a speclal ProJect Sr. Offlce Technlclan posltlon In the Communlty Servlces
~epartment through December 31, 2001.
G Approval to authorlze a 5 F T E Soclal worker 1/11 posltlon In the Communlty Servlces
Department
PubllC Health and EnVlronment
H Approval and executlon by Board Chalr and Admlnlstrator of an agreement wlth the Cltles
of Woodbury and Oakdale for dlstrlbutlon of curbslde recycllng funds In the amount of
$145,167
.
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3
... . II
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