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Home My WebLink About2001-05-01 CC PacketREGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1 Dave MacGilhvray, Spnngsted Inc - Tax rate and debt service analysis STAFF REPORTS 1 Police Chief 2 Fire Chief CALL TO ORDER ROLL CALL COMMUNICATIONS/REOUESTS 1 Human Rights Commission 2. Sidewalk on Curve Crest — Colleen Badrica COUNCIL REOUEST ITEMS ("TAFF REPORTS (continued) AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-10 Council Chambers, 216 North Fourth Street May 1, 2001 4:30 P.M. 7:0 4:30 P.M. AGENDA 'a 3 City Clerk 5 Community Dey 4 Director of Admin 6 City Eng, = er/P 7:00 P.M. A S T DA NEW BUSINESS 1 July City Council meetmgs 2 Civil Defense Sirens 3 Approval of St Croix Valley Recreation Center Management Agreement 4 Acceptance of conveyance of Post Office Park property from David Hurley PETITIONS. INDIVIDUALS DELEGATIONS & COMMENDATIONS ( contmued) 4 7 City Attorney 8 City Administrator APPROVAL OF MINUTES - Approval of Apri117, 2001 Regular City Council Minutes (Revised) PETITIONS. INDIVIDUALS. DELEGATIONSAOMMEINDATIONS 1 2001 Annual Hentage Preservation Aw 2 Update on Efforts to Obtam New River Cross4 "1 ed Thompson O ONSENT AGENDA* 1 Resolution 2001 -89, Directing p 2 Resolution 2001 -90, Exten ngg 3 Approvmg license to real pr e rt 4 Approval of Expendit 5 Approval of purch 6 Approval of pu se anew hardware & software upgrades and new finance system (mformation available Tuesday) PUBLIC HEARIT of bills e protection contracts with townships of Stillwater, May and Grant r household waste collection on May 19, 2001 or ' Annual Stillwater Art Crawl , p1 4 implementation of new finance system ADJOURNMENT - Possible adjournment to executive session to discuss possible litigation on new river crossing * All items listed under the consent agenda are considered to be routme by the City Council and will be enacted by one motion There will be no separate discussion on these items unless a Council Member or citizen so requests, m which event, the items will be removed from the consent agenda and considered separately REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL STAFF REPORTS 1 Police Chief 2 Fire Chief CALL TO ORDER ROLL CALL COMMUNICATIONS/REOUESTS 1 Human Rights Commission COUNCIL REOUEST ITEMS STAFF REPORTS (continued) •JOURNMENT AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 01-10 Council Chambers, 216 North Fourth Street May 1, 2001 4:30 P.M. AGENDA OTHER BUSINESS 1 Dave MacGilhvray, Spnngsted Inc - Tax rate and debt analysis 3 City Clerk , unity Dev Director 7 City Attorney 4 Director of A a ' 6. CitYtEngmeer/PWD 8 City Admuustrator 7 :00 IA AGENDA r, PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS 1 July City Council meetings 2 Civil Defense Sirens 3 Approval of St Croix Valley Recreation Center Management Agreement 4 Acceptance of conveyance of Post Office Park property from David Hurley 4:30 P.M. 7:00 P.M. APPROVAL OF MINUTES - ApprollaioLivi 17, 2001 Regular City Council Mmutes PETITIONS, INDIVIDUALS. DELEG IONS & COMMENDATIONS 1. 2001 Annual Heritage Preservation A ards 2 Update on Efforts to Obtam New River Crossing — Ted Thompson •NSENT AGENDA* 1 Resolution 2001 -89, Directing payment of bills 2 Resolution 2001 -90, Extendmg fire protection contracts with townships of Stillwater, May and Grant 3 Approving license to real property for household waste collection on May 19, 2001 4 Approval of Expenditure for 7 Annual Stillwater Art Crawl 5 Approval of purchase, planning & implementation of new finance system 6 Approval of purchase of new hardware & software upgrades and new fmance system (information available Tuesday) PETITIONS, INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion There will be no separate discussion on these items unless a Council Member or citizen so requests, m which event, the items will be removed from the consent agenda and considered separately • • . TO: Mayor and Council FR. City Administrator RE Debt Service and tax rate projections DA April 27, 2001 MEMORANDUM Accompanymg this memo is an analysis of the City's projected tax rate and availability of tax revenues to fund future capital improvements that Dave MacGillivray, Springsted Inc prepared The analysis is based on a property tax policy which would keep the tax rate constant at 35.625% (the payable 2001 tax rate) The analysis projects what tax revenues would be available to fund future capital improvements (such as the Public Works facility, the North Hill Improvement project, Lowell Park and Aiple property improvements, etc ), after the City issues bonds to finance annual or recurring capital expenditures such as operations capital outlay and future street improvements In addition to the assumption that the tax rate would remain constant, the analysis also makes the following assumptions 1 The City will do the following in 2001 - a Issue bonds for the 2001 Capital Outlay (about $1 2 million) b Proceed with the Hawthorne Lane street and sewer main rehab project (about $250,000) c Proceed with the Territorial Pnson wall rehab project (about $800,000) 2 The following will also take place each year thereafter - a The "City share" of street improvement projects will be $400,000 each year. b. Capital Outlay for operations will be $1 million each year 3. The General Fund levy will increase by 3% each year 4 Local governmental aid (HACA, LGA, etc.) will increase by 2% each year. 5 Fiscal disparities impacts remain constant (i e., at today's level) 6 Tax base (i e., market values and taxable capacities) increase by 5% each year At this time the schedules prepared by Mr. MacGillivray do not mclude the cost of either the Public Works facility or the North Hill project However, the analysis indicates the following 1 If the assumptions hold true, the City will have tax revenues available in the amounts that are shown on the line entitled CAPTURED REVENUE on Exhibit A. 2 Based on the estimated additional available tax levy (i.e, Captured Revenue) the City would have the capacity to issue about $7,000,000 of bonds over the next 20 years. The amount of tax supported debt needed to fund the Public Works facility and the North Hill project is about $9,000,000. Therefore, it appears that it would be necessary to raise the tax rate for these two projects and for any additional projects v • • that are not already included in the analysis, unless an additional revenue source was available The analysis does not include any discussion of the availability of other city funds or revenue sources For example, the Capital Projects Fund has about a $2,600,000 fund balance These funds could be used to finance minor projects or to reduce tax levies for debt service purposes in the future (a policy /strategy that I would strongly recommend the Council consider adopting). The funds could also be used for "emergency" projects such as the construction of a flood levee that may not be paid or reimbursed by federal or state governments or for similar types of projects that are unexpected and without another revenue source (an example of a revenue source, would be the establishment of a local sales tax to fund improvements to Lowell Park, Aiple property or other improvements to the downtown Central Business Distract (e g , decorative lighting, public bathroom facilities, etc ) Finally, as I stated above, the analysis was based on a constant tax rate and uses certain assumptions The results of the analysis does not mean that the city will not be able to issue debt in the future It only indicates what the tax rate impact would be for borrowing that exceeds the $7,000,000 stated in the report And as Mr MacGillivray states, the city will need to review its initial assumptions and determine how changes in these assumptions (or on actual known changes) would affect the outcomes Mr MacGillivray and I can explain this more fully at the meeting Tuesday 85 E SEVENTH PLACE, SUITE 100 • SAINT PAUL, MN 55101 -2887 651 - 223 -3000 FAX 651 - 223 -3002 // EXTERNAL MEMORANDUM TO Nile Knesel, City Administrator City of Stillwater FROM Dave MacGillivray DATE April 27, 2001 SUBJECT Capital Improvement Program (CIP) Financial Capacity Analysis SPRINGSTED Advisors to the Public Sector You have asked us to review the City's CIP and estimate the funding capacity today of potential future available revenues, based on a property tax policy which would keep the tax rate constant at 35 625% (the tax rate for 2001) The City has developed a CIP model which forecasts future property tax funded expenditures over a 20 -year term, given certain assumptions The City has also forecasted future property tax base valuations The City's request of us is to estimate the difference in the future tax rates to fund these expected expenditures and the 35 625% tax rate to yield a series of potential future tax revenues available to fun capital projects now under consideration The City's assumptions in building its CIP forecast are as follows 1 General Fund Levy increases by 3% per year, 2 HACA increases by 2% per year, 3 Fiscal disparities impacts remain constant, 4 Tax base valuations increase by 5% per year, 5 The City annually finances only two projects requiring any property tax revenue contributions 1) G 0 Street Rehab project with a tax share of $400,000, repaid over ten years on an even annual payment basis, and 2) G 0 Equipment acquisition in the amount of $1,200,000 in 2001 and $1,000,000 in each year thereafter, repaid over eight years on an even annual payment basis Interest rates on both issues are assumed to be at today's levels plus 25 basis points (1/4 of 1%) 6 The City would finance in 2001 the Hawthorne Lane and Terntonal Prison Wall projects with a combined total of $1,050,000, repaid by general property taxes 7 The issues in 5 above are assumed to be issued in each year through 2010, at which time the debt service is assumed to remain constant through 2020 8 The principal amount of such issues is not assumed to inflate over time CORPORATE OFFICE SAINT PAUL, MN • Visit our website at www spnngsted coin DES MOINES, IA • MILWAUKEE, WI • MINNEAPOLIS, MN • OVERLAND PARK, KS • VIRGINIA BEACH VA • WASHINGTON, DC • • • City of Stillwater Apnl 27, 2001 Page 2 We suggest that after the City reviews the initial estimates based on its assumptions, the City investigates how changes in these assumptions would affect the outcomes To finance the above, we estimate that in 2003 — 2009 the property tax rate would need to increase above the targeted 35 625 %, based on the assumptions Potentially, we can adjust the bond structures to postpone pnncipal to a later period to keep the levy amount within the targeted rate level To determine the available annual tax revenues, the difference between new total expenditures and tax revenues based on the 35 625% tax rate is estimated The annual estimate over the 20 -year term is then expressed in financing capacity available in 2001 This estimate is based on a current borrowing rate plus 25 basis points For those years which are currently above the targeted tax rate we have assumed no available revenues for new financings The estimate is approximately $7,000,000 If this amount were issued in 2001, the City would have no available capacity under its tax rate policy amount for the next 20 years, again based on these assumptions It should be noted that the majority of financing capacity becomes available in years 2010 and thereafter It should also be noted that current borrowing rates are at historically low levels and in other interest rate markets this estimated capacity would be lower We understand the City is reviewing two projects which would be applicable to this analysis, the North Hill project and a Public Works facility We trust this information responds to the City's request We would be pleased to assist the City in further evaluation of this policy discussion spa S \TAX IMPACT ANALYSISIMEMO -NILE DRIESEL -CIP AND FINANCIAL CAPACITY DOC City of Stillwater, Minnesota Long Range Tax 8 Levy Protections YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 NET CITY LEVY 4,061,166 3,847,190 3,909,876 3,954,676 4,014,557 4,097,524 4,073,547 4,199,963 4,220,867 4,238,908 4,329,613 4,469,166 NEW DEBT SERVICE' 376,518 589,424 811,506 1,021,441 1,224,241 1,434,298 1,851,039 1,883,606 1,886,558 1,779,269 1,779,269 TOTAL 4,051,166 4,223,707 4,499,299 4,766,181 5,035,998 5,321,765 5,507,843 5,850,992 6,084,473 6,125,464 6,108,872 6,248,415 N .i CITY TAXABLE TAX CAPACITY (5% Annual Growth) 11,371,781 11,940,370 12,537,389 13,184,258 13,822,471 14,513,594 15,239,274 16,001,238 16,801,300 17,641,365 18,523,433 19,449,605 •-• CITY TARGET TAX RATE 35 625% 35 825% 35 625% 35625% 35 625% 36 626% 35 625% 35825% 35 625% 35 826% 36 625% 35 62641 O ESTIMATED TAX RATE 35 625% 35 373% 35 887% 38 205% 36 433% 36 667% 36 142% 36 566% 38 214% 34 722% 32 979% 321269f t` DIFFERENCE 0000% 0252% -0262% -0580% -0 808% -1 042% -0 517% -0 941% -0589% 0903% 2646% 34999f CAPTURED REVENUE 30,050 (32,855) (76,414) (111,743) (151,297) (78,852) (150,551) (99,010) 159,272 490,101 680,507 O • New debt sere oe payments are assumed to remain level from payable 2011 through payable 2020 H • • • :ity of Stillwater, Minnesota .ong Range Tax & Levy Projections EVY BEFORE REDUCTIONS - ;ENERAL LEVY (3% Annual Growth) )EBT SERVICE (SCHEDULED) LEVY TOTAL LEVY ESS HACA- LGA -LPA (2% Annual Growth) :ERTIFIED PROPERTY TAX ESS FISCAL DISPARI11ES JET CITY LEVY ;ITV TAX RATE (Levy/Tax Capacity) :ITY LEVY 35 625 TAX RATE STIMATED ADDITIONAL AVAILABLE TAX LEVY tEVENUE REMAINING OUIVALENT TAX RATE YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 4,125,120 4,248,874 4,376,340 4,507,630 4,842,859 4,782 145 4,925,609 5,073,377 5,225,579 5,382,348 1 601.657 1.295.032 1.261.186 1.188 048 1.132.481 1.098 378 953 597 955.348 &17.638 732.958 5 726,777 5,643,906 5,627,528 5,693,678 5,776,340 5,880,523 6,879,206 6,026,726 6,073,215 8,115,302 1,028,192 1,046,718 1,067,650 1,089,003 1,110,763 1,132,999 1,156,859 1,178,772 1,202,347 1,226,394 4,700,585 4,497,190 4,559,876 4,604,875 4,664,557 4,747,624 4,723,647 4,849,963 4,870,867 4,888,908 849,419 650000 650,000 850,000 650,000 850,000 860,000 650,000 650,000 850,000 4,051,166 3,847190 3,909,878 3,954,875 4,014,557 4,097,524 4,073,647 4,189,953 4,220,867 4,238,908 .ITV TAXABLE TAX CAPACITY (5% Annual Growth) 11,371,781 11,940,370 12,537,389 13,184,258 13,822,471 14,613,694 15,239,274 18,001,238 16,801,300 17,641,365 35 025% 32 220% 31 188% 30 041% 29044% 28 232% 28 731% 28 248% 25 122% 24 028% I 4,253,757 I 4,466,445 1 4,689,787 I 4,924, 255 1 5,170,468 I 5,428,991 I 5,700,441 l 5,985,463 I 6,284,736 I 406,567 I 656,569 1 735,092 I 909,699 I 1,072,944 I 1,365,444 I 1,600,488 1 1,764,696 1 2,046,829' STIMATED ANNUAL TAX LEVY FOR $400,000 G 0 IMPROVEMENT BONDS' 52,161 104,344 160,179 214,434 267,089 323,004 376,981 433,968 488,656 31 200,000 G O EQUIPMENT CERTS" 187,426 346,408 511,313 685,943 820,360 973,943 1,138,493 1,292,203 1,260,913 31,060,000 G O BONDS"' 136,930 138,673 140,015 141,065 138,813 137,350 137,565 137,448 136,988 OTAL ADDITIONAL ANNUAL LEVY 378,518 589,424 811,506 1,021,441 1,224,241 1,434,296 1,661,039 1,863,608 1,886,556 30,050 (32,855) (78,414) (111,743) (151,297) (78,852) (150,551) (99,010) 159,272 0 25% -0 26% -0 58% 0 81% -1 0456 -0 62% •0 94% -0 69% 0 9056 Each G 0 Improvement Bond issue is structured to provide lever debt service payments over 10 years at current interest rates ptus 25 basis polite ( 25 %) Each G 0 Equipment Certificate issue is structured to provide level debt service payments over 8 years at current interest rates plus 25 basis pomis (25 %) The 2001 Issue will be used to finance $1,200,000 with each remaining Issuing funding $1,000,000 In project costs The average maturity of the Certificates cannot exceed 120% of the useful life of the equipment financed ,• This Issue will fund the Hawthorne Lane and the Terruonal Prison Wall projects It is structured to provide level debt service payments over 10 years at current Interest rates plus 25 basis points 001 Tax Impact Analysis2 4/26101 • • co 6 cc City of Stillwater, Minnesota Long Range Tax & Levy Pro)eottons NET CITY LEVY NEW DEBT SERVICE' TOTAL New deb( service payments are assumed to remain lev YEAR YEAR YEAR YEAR YEAR YEAR YEAR YEAR PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE 2013 2014 2015 2016 2017 2018 2019 2020 4,614,773 4,726,577 4,885,518 5,045,282 5,206,156 5,253,402 5,281,015 5,422,488 1,779,259 1,779, 259 1,779,259 1,779, 259 1,779,259 1,779,259 1,779,269 1,779,269 6,394,032 6,505,636 6,664,777 6,824,541 6,985,416 7,032,861 7,060,274 7,201,747 CITY TAXABLE TAX CAPACITY (5% Annual Growth) 2%422,085 21,443,189 22,515,349 23,641,116 24,823,172 26,064,330 27,367,547 28,735,924 CITY TARGET TAX RATE 35 625% 35 625% 35 625% 36 625% 35 625% 35 625% 35 625% 35 625% ESTIMATED TAX RATE 31 309% 30 340% 29 601% 28 667% 28141% 26 982% 25 798% 25 062% DIFFERENCE 4 316% 5285% 6024% 6758% 7484% 8643% 9827% 10683% CAPTURED REVENUE 881,336 1,133,300 1,356,316 1,697807 1,857,640 2,252,757 2,689,415 3,035,426 15,463,206 5 g am) • • • City of Stillwater - Revenue Capture Present Value Calculations PV Rate PV Date 5 75000% 8/1/01 8/1/01 2/1/02 30,049.57 2/1/03 0.00 2/1/04 0.00 2/1/05 0 00 2/1/06 0.00 2/1/07 0 00 2/1/08 0.00 2/1/09 0.00 2/1/10 159,272.41 2/1/11 490,101.24 2/1/12 680,506.89 2/1/13 881,335.98 2/1/14 1,133,300 36 2/1/15 1,356,316.17 2/1/16 1,597,606.81 2/1/17 1,857,840.19 2/1/18 2,252,756.94 2/1/19 2,689,414.82 2/1/20 3,035,426 25 1 0000000000 0.9724332767 0 9195586540 0 8695590109 0.8222780245 0.7775678719 0 7352887677 0.6953085274 0 6575021536 0.6217514455 0 5879446293 0 5559760088 0.5257456348 0 4971589927 0 4701267070 0 4445642620 0.4203917371 0.3975335575 0 3759182577 0 3554782579 0.00 29,221.20 0 00 0 00 0 00 0.00 0.00 0.00 0.00 99,027_85 288,152.39 378,345 51 463,358 54 563,430 47 637,640.45 710,238 89 781,020 67 895,546.48 1,011,000 14 1.079.028.04 Totals $ 16,163,928 $ 6,936,011 Prepared by: Springsted Incorporated (4/25/01) 2001 Tax I mpact Analysis2 LOCATION :6512233002 RX TIME 04/27 '01 15:12 • Legal debt margin: Total debt applicable to limitation Legal debt margin CITY OF STILLWATER, MINNESOTA COMPUTATION OF LEGAL DEBT MARGIN • December 31, 1999 Estimated Market Value (1) $ 744,080,200 Debt limitation - 2% of estimated market value $ 14,881,604 Total bonded debt $ 27,025,000 Less: Improvement bonds (5,600,000) Revenue bonds (8,560,000) TIF bonds (4,280,000) III ( 1 ) Information obtained from Washington County, Minnesota Assessor's Office 154 8,585,000 $ 6,296,604 • • • Property class Year Payable Market value 11998 1999 2000 2001! Residential homestead First 75,000 Over 75,000 First 76,000 Over 76,000 Residential non - homestead Smgle umt- First 75,000 Over 75,000 First 76,000 Over 76,000 Market rate apartments Commercial/Industrial First 150,000 Over 150,000 I COMPARISON OF PROPERTY CLASS RATES PAYABLE 1998 TO PAYABLE 2001 1 00% 1.00% 1 85% 1.70% 1 90% 1.25% 2 10% 1 70% 1.00% 1 00% 1.65% 1 65% 1.20% 1 20% 1.65% 1 65% 2 90% 2 50% 2.40% 2 40% 2 70% 2 45% 2 40% 2 40% 4 00% 3 50% 3 40% 3 40% • CITY OF LWATER *150,000 Residential Homestead City Payable Tax Tax Year Rate (1) Capacity $900 $800 $700 $600 $500 1993 28 651% $2,280 1994 29 626% $2,280 1995 30 917% $2,280 1996 35.294% $2,280 1997 34.769% $2,280 1998 37 148% $2,138 IiR9 ,3I.S65T0 4v; 025 2 oo 4,/50 %, -1 /,9g/ ,too 1 35042.5' * 1.,11? City Tax 24 $675 47 $704.91 $804 70 $792 73 $794 22 st` 72o,7$1 708.1 775,73 City Tax on a $150,000 Home 1993 1994 1995 1996 1997 Payable Year Information and graph prepared by the Finance Department at the City of Stillwater on October 7, 1998 Increase (DecreaseL N/A 3 40% 4 36% 14 16% -1.49% 0.19% t74v a4 °10 - 0103 1998 1999 100 Arm • • 5d,,e-Abi2 c • • LONG RANGE TAX RATE 8 LEVY PROJECTION LEVY BEFORE REDUCTIONS - GENERAL LEVY DEBT SERVICE (SCHEDULED) LEVY TOTAL LEVY 5 904 496 LESS HACA- LGA -LPA 1 963 387 CERTIFIED PROPERTY TAX LEVY 3 941 109 LESS FISCAL DISPARITIES 609 459 NET CITY LEVY 3 331650 CITY TAXABLE TAX CAPACITY 9,583 969 CITY TAX RATE (Levy divided by tax capacity) 34 763% CITY LEVY Ia 35 625 TAX RATE ESTIMATED ADDITIONAL AVAILABLE TAX LEVY - (City levy @ 35 625 less Net City Levy) Assumptions 1 General Levy increases by 3% each year 2 Debt sere ce levies are per present schedule 3 HACA increases by 2% each year 4 Fiscal dispanbes remain constant after 2001 5 Taxable tax capacity increases by 5% per yr YEAR PAYABLEI 1 1997 YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR I YEAR 1I YEAR I YEAR I YEAR I YEAR YEAR YEAR YEAR YEAR YEAR YEAR I PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE PAYABLE 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 4 404 904 4,568,912 4 792 026 3 820 361 4 125 120 4 248 873 4 376 339 4 507,630 4 642 858 4 782144 4 925 609 5 073 377 5 225 578 5 382,345 5 543 816 5 710,130 5 881,434 6 057 877 6 239 613 6,426,802 6 619,605 6 818,193 7,022,738 7 233 421 7 450,423 1 499 592 1,659 302 1 499,592 1 520 689 1,601 657 1 295 032 1 251 186 1 186,048 1 132 481 1 098 378 953 597 955 348 847,636 732,956 686 719 684 966 684 798 646 188 649 943 649,599 645 292 522 125 403 244 304 721 0 6 228 214 6 291618 5 341 050 5 726 777 5 543,905 5 627 525 5,693 678 5 775 339 5 880 522 5 879 206 6 028 725 6 073 214 6 115 301 6 230 535 6 395 096 6 566 232 6 704 065 6 889 556 7 076 401 7 264 897 7 340,318 7 425,982 7,538142 7 450 423 2 011 228 2 054,233 4 216 986 4 237 385 648,223 631 505 3 568,763 3,605,880 9 616,197 9 353,532 37112% 38 551% 1,025 941 4 315 109 663 188 3,651 921 1 026192 1 046 715 1 067 650 1 089 003 4,700 585 4 497,190 4 559 875 4 604 675 649 419 650 000 650 000 650 000 4 051,166 3 847190 3,909 875 3,954,675 - • 4-L". 4 1, c-.- !fi 4 0. I, k,- It - 1,110 783 1 132 999 1 155 658 1 178 772 1 202 347 1 226 394 1 250 922 1 275 940 1,301 459 4 664 556 4 747,523 4 723 548 4,849 953 4 870 867 4 888 907 4 979 613 5119,156 5 264 773 650 000 650 000 650 000 650 000 650 000 650 000 650,000 650 000 650 000 4,014 556 4 097 523 4 073 548 4,199,953 4 220 867 4 238 907 4 329,613 4,469 156 4 614,773 1 327,488 5 376,577 650 000 4 726 577 1 354 038 1 381 119 5 535,518 5 695,282 650 000 650 000 4 885,518 5 045 282 1,408,741 5 856156 650 000 5 206,156 1 436,916 1 494,967 1 465,654 1 494 968 5903402 5 931 015 6072488 5955455 650 000 650,000 650 000 650,000 5 253 402 5 281 015 5 422 488 5 305,455 10 229 318 11 371 781 11 940 370 12,537 389 13,164 258 13 822 471 14 513 595 15 239 275 16,001,239 16 801 301 17 641,366 18 523 434 19 449 606 20 422,086 21 443,190 22 515 350 23 641,118 24 823174 26 064,333 27 367,550 28,735 928 30,172,724 35 701% 35 625% 32 220% 31 186% 30 041% 29 044% 28 232% 26 731% 26 248% 25 122% 24 028% 23 374% 22 978% 22 597% 22 042% 21 699% 21 341% 20 973% 20 156% 19 297% 18 870% 17 584% 4,253 7571 4 466 4451 4,689 7671 4 924 2551 5170 4681 5 428 9921 5 700,4411 5,985,4631 6 284 7371 6 598 973' 1 6 928 9221 7 275 3681 7 839,1361 8 021 0931 8 4221481 8 843 2561 9,285 4191 9 749 690110 237174110 749,033' 1 406 5671 556 5701 735 0921 909 6991 1 072 9451 1 355 4441 1 500 4881 1 764 5961 2 045 8301 2,269,360 1 2 459 7661 2 660,5951 2 912 5591 3 135 5751 3 376 8661 3 637,1001 4 032 0171 4 468 6751 4 814 6861 5 443 5781 r • • • • • s s MEMORANDUM To From Date. Subject Mayor and Council Rose Holman, MIS Specialist Chantell Kadin, Director of Administration Sharon Hamson, Assistant Finance Director 5/1/01 Purchase, Planning and Implementation of New Fmance System Discussion Currently the City is using a custom program that was written for the City by a private consultant This program no longer meets the needs of the City The City began investigating the purchase of a new Finance/HR/Payroll system last November Over the last six months we saw demonstrations of ten different finance systems After much consideration we narrowed our search down to three vendors Those companies were called back for a second demonstration This was attended by all of the staff in the Finance Department, Nile, Chantell, Sharon and myself Our final recommendation is Sprmgbrook/Alhance HRMS Software, based on the features of the software, the company's knowledge of local government fmance systems, and their ability to plan, implement and tram staff This software runs on a Wmdows NT /2000 server and is an open database which means it will mtegrate with other programs that the City is currently using such as PermitWorks (Inspections) and Ticketrack (Police Department) According to Dave Magnuson (see attached memo), we did not need to go out for competitive bids, therefore, we asked the three finalists to give us final quotes The quotes came back as follows Sprmgbrook/Alhance HRMS Civic Systems Software New World Systems (City's Current System $72,495 Yearly Maintenance $12,544 $92,900 Yearly Maintenance $10,500 $140,200 Yearly Maintenance: $17,560 Yearly Mamtenance $15,909) Hardware Only Estimated conversion costs for all three programs is $12,000 in addition to the above figures This price is only an estimate and may change dependmg on amount, type and ease of conversion. Implementation of this system would be done in two phases. Phase I would began August 1, 2001 with general ledger, accounts payable and utility billmg Phase II would began January 1, 2002 and would include payroll, HR and any other remaining modules we have purchased Trainmg will take place throughout both phases Budget $225,000 was budgeted for this system in the 2001 Capital Outlay budget Recommendation: Staff recommends that we purchase Sprmgbrook/Alhance HRMS software. 04;16/01 15:49 MAGNUSON LAW FIRM 4 CITY HALL NO.513 002 • • DT 4/mn LOCATION:651 439 9464 MAGN[JSONLAWFIEM LICENSED IN MINNESOTA AND WISCONSIN THE Descri OPrIc2 BUILDING 333 NOR.H MAIN STREET • SUrrt 0202 • P o Box 638 • STIU.W ATLR. MN 55062 TELEPHONE (651) 439-9464 • not (651) 439 -5641 DAVID T. MAGNUSON H. ALAN KANTRUD MEMORANDUM TO: Nile Kriesel, City Administrator CC Rose Holman, MIS Specialist FROM David T. Magnuson DATE. April 16, 2001 RE: Competitive Bids for Computer Hardware/Software You have asked whether the City is obligated to seek competitive bids for a computer hardware and software configuration that will be customized for the City's Human Resources and financial management purposes. In my opinion, competitive bids are not necessary. In the absence of a statutory requirement, it is not necessary for a City to advertise for bids. The Courts have consistently held, that professional services such as those of doctors, engineers, lawyers, architects, accountants and other services requiring technical scientific or professional training need not be competitively bid. Crohnberg v Pass, 187 Minn. 73, 244 N.W. 329 (1932); Schwant Sanitation v City of Paynesville, 423 N.W 2d 59 (Minn App 1988). The computer software and hardware programs that the City needs must be custom programs, that are integrated with the City's sick leave formula, and utility billing system. It is therefore a service requiring a great deal of technical, scientific and professional training, as well as, the ability to work on a personal level with various members of the City staff to integrate any system that is chosen. If you need more on this, please let me know. Yours very truly, David T. {►: nuson Stillwater Attorney RX TIME 04/16 '01 15:47 1 • SPRINGBR OOK SOFTWARE and COMPUTER INTEGRATION TECHNOLOGIES Executive Summary Background The City of Stillwater has recognized the vital importance of effective information management systems among various departments. Management has also determined it needs to implement a computer automation system which can serve the needs of the City for effective information management. Therefore, the City of Stillwater is seeking a complete system of state of the art software that will meet its current - and future - requirements. Since the Springbrook Software Company was founded in 1985, we have increased the number of clients supported to nearly 200 and our personnel to over 40. All of our clients are currently located throughout the United States. Clients include cities, counties, special districts, utilities and non -profit organizations. The flexibility of our Windows applications allows us to empower clients with the right tools for their particular needs. Springbrook Software is a corporation specializing in integrated fund accounting. Financial applications i nclude General Ledger, Accounts Payable, Budgeting, Payroll, Accounts Receivable, Fixed Assets, Central l ash Management, Purchasing and Inventory. Customer Information Service applications include Utility Billing, Business Licenses and Special Assessments. Key Requirements Up until four and a half years ago, Springbrook Software provided fully integrated, DOS based systems to local Municipalities. Customers loved the flexibility and functionality of the applications. One major issue was outstanding, the year 2000. Most software vendors patched their existing software and attempted to put in a front -end GUI/Windows patch. At Springbrook we took a different approach and rewrote the entire suite of applications in a state of the art database called Progress. These applications are 100% windows oriented. Today, with the development of our new Client/Server products, we market to and support customers across the Country. We did not realize or predict the popularity of a true, client/server, NT based product. The desired system must provide a complete solution that can address the information management needs of all departments. This includes all required computer software, installation, training and post implementation support and assistance. The City of Stillwater's application software must be designed to process and maintain a Utility Billing system and other requested applications. W The entire system should allow each department to function independently and yet enable selected resources and rifonnation to be shared. Proposed Solution Application Software • Springbrook Software is proposing a complete system solution designed to satisfy the needs of the City of Stillwater. We are proposing a total solution that is currently relied on by nearly 200 local government agencies throughout the Umted States. The Springbrook solution includes computer application software and a full p. u am of implementation and support services. The next ingredient in a successful computer system is quality application software. In this case, Springbrook can propose a complete family of applications designed with two important considerations in mind. One, the programs were created to meet the specific needs of municipalities and utility districts. Two, the software was designed to be a true Client/Server application; completely Windows based, with GUI (Graphical User Interface) screens. Springbrook utilizes the Progress Database, which is one of the top databases in the world. Over sixty percent of the fortune 100 companies use Progress in their operations. Open Data Base Connection allows for easy integration to all other applications, such as spreadsheets, other databases and GIS systems. The system can also be run on multiple platforms such as Windows 95/98, NT, and UNIX. The Springbrook applications were designed with the active participation of experts from municipal government and utility districts. Today there are nearly 200 different agencies relying on our applications to handle their information management needs. The number of users continues to grow rapidly as more agencies throughout United States automate their departments with Springbrook. The applications that we can propose are proven programs designed for agencies like the City of Stillwater. Each application software module is designed to provide the « integration with other applications in the system. This means that once the data is entered in the system computer and /or communication systems within the City or at other agencies, it is automatically transferred to all other records or files that should be updated. This integrated software design enables all departments to have access to current information without unnecessary duplication of efforts. All of this integration and interface flexibility is possible without jeopardizing the required confidentiality and security of the data contained in the system. Each of the proposed applications includes multiple levels of security control to insure data integrity. Implementation Services and Support Finally, to bring the system together into a working unit, we are proposing a complete program of implementation and on -going support services. The implementation services include implementation plans, installation and testing of the software; set -up, operator training and general assistance as you convert from your existing system to a computerized system. Our installation and customer support department will work closely with you to expedite the introduction of the computer system. The on -going support services include software maintenance and updates, and operator assistance. Our suppo services include the use of remote on -line access that enables us to provide immediate response to most of tW situations for which your operators require assistance. This package of services is designed to help you achieve 1 • • • "full system productivity" as quickly as is possible. Conclusion The City of Stillwater has identified an ambitious plan for automatmg its information management needs. The successful achievement of this plan is going to require significant commitment and dedication from the City, as well as the chosen vendor. Springbrook is a company that is dedicated to serving the needs of the City of Stillwater. We have proposed a system of proven solutions that provide a solid foundation to meet the growing needs of the community. All this can be accomplished with an extremely attractive investment for a system with the capability to serve the needs of the City. Corporate Overview Springbrook Software is the emerging leader in Government Software, specializing in Financial and Utility Billing software for local government, non-profits, and special districts. Established in 1985, Springbrook Software developed its first application for an Oregon city, handling Utility Billing. Since then, the product line is extended and growth is approaching 200 clients. The software is known today as being mature, 100% windows oriented, powerful, yet easy to use. • Established in 1985 • Privately held corporation • Headquarters in Portland, Oregon, with offices in Danville, California; Eugene, Oregon and Yakima, Washington • Serving municipalities, special districts, and non -profit agencies • Client base of nearly 200 • Wide range of Support: (Technical support, management services, implementation and training) • 4 Generation Relational Database (SQL and ODBC compliance) • Software is 100% Windows with GUI screens • Open Systems Environment — NT, Unix • National and Regional User Group Meetings • • 7- • • • CIT Local Government Experience • City of Arden Hills • City of Woodbury • City of Rosemount • City of Oakdale • City of Cottage Grove • City of New Prague • City of Minnetonka • City of Minneapolis • City of Hugo • City of Hokah • City of Wyoming • City of Oak Park Heights • City of Prior Lake • City of Vadnais Heights • Freeborn County • Kandiyohi County • Anoka County CAP • Washington County CAP • Dakota County • Polk County • Waseca County • Scott County • Six Non -Profit organintions • Eight School Districts • Seven Schools and Universities • Three State Agencies 1' COMPUTER INTEGRATION TECHNOLOGIES Technology Solutions for Government Government Software Experience: • Human Resources o Track applicant information Position applying for, applicant information, applicant score, interview score, interview details, pnnt hire/reject letters • Track employee information o Requisition for new positions Benefits, emergency contacts, employee education, leave of absence, medical conditions, trammg, personal action (salary mcrease, step increase, status & address change etc ) • Engineering o Track data on the following Developments, projects, grading permits, utility permits, right of way permits, street permits, storm water & easements • IS Service & Performance o Management of service tickets and performance measurements within the city • Utility o Track the RPZ, imgation turn on/off, hft station & water meters • Park & Recreation Inventory o Inventory of department equipment and furnishings for each park • Public Works Time & Activity o Tracking of data for employee time, activities (mowmg, irrigation etc ), location within the city, activity being done & equipment used • Building /Residential/Special Assessments o Trackmg of all data for buildmg/property characteristics, sales, property & owner(s) history, special assessments (roll number & geocode data) CIT Solutions: Contact Information: Mark Cherne Voice: 651 - 255 -5714 Email: mark.cherne®cit net.com • Finance Experience o Over nine years of fund accounting experience o Audit process o Budget process o Capital improvement & equipment process o Utility & enterpnse fund rate analysis • Information Services o Internet /mtranet solutions o Application development o Database development o Project management • Staff augmentation • Hardware, Networking and Call Center o Computer networking services (repair, project and contract) • Local and wide area network design, hardware & implementation o Front line technical support call center • Cabling o Voice and data infrastructure Design, installation, service & certification o Fiber installation & termination o Moves, adds & changes (MAC) services o Low voltage licensed & bonded • Design & Implementation of Technology o E- busmess & software selections & assessments o Strategic technology planning o Security reviews o Traffic studies o Project management x 2375 Ventura Drive, Suite A Woodbury, MN 55125 Web: www.cit- net.cone CIT Delivers • r • • COMPUTER INTEGRATION TECHNOLOGIES List of Modules Financial Suite • General Ledger • Accounts Payable • Purchase Orders • Cash Receipts • Budgeting • Bank Reconciliation Utility Billing Other Modules • Accounts Receivable • Central Cash Receipts • Inventory • Fixed Assets • Business Licenses • Project Management • Special Assessments • Report Writer SPRINGBROOK SOFTWARE and • Payroll • Human Resources (in Partnership with AllianceHRMS) General Features • 32 -Bit server and GUI clients • Windows - compliant • On -line help • ODBC integration services • Interactive voice response • Web interface solutions • User modifiable reports • User - defined data fields • Client/Server architecture • Totally integrated surte of applications • Real -time data entry • Drill -down capability, from display to detail • Spreadsheet integration • Relational Database, RDBMS • • • "financial Suite • • Features: • Integrated Budgeting • Recurrmg Journal Entries • Open penod system • Budget Allocation on monthly and annual basis • Bank Reconciliation • User - defined Chart of Accounts down to seven levels • Recurring Invoice Distribution available by percent or flat amount • Unlimited distributions • Unlimited detailed transactional and vendor history • 13 periods of accounting transactions • Integrated Report Generator • Integrated Spreadsheet Generator • Comprehensive Audit Trails • 1099 reporting A J Payroll Features: • Multiple year employee history • PERA, Worker's Compensation, unemployment, and other federal and state required reporting • Fully integrated with General Ledger, Project Management, and Accounts Payable • Direct Deposits to multiple banks • Unlimited user defined pay code, accrual, deduction, and benefit tables • Tables • Unlimited employee distributions. • Complete labor distribution • Simplified method for manual and terminated checks • Automated calculation of accruals (vacation, sick, etc.) • Exception based Payroll • Unlimited employer paid benefits • Handles Section 125 cafeteria plans, retirement, tax shelters, and deferred compensation • • x *Human Resource • Springbrook Software and CIT are partnered with Automated Environments for the Human Resource module. Automated Environment's Human Resource module, Alliance HRMS, was developed in 1989, with headquarters in Roseville, California For over 10 years Automated Environments has remained dedicated to developing and supporting Human Resource applications. Alliance FIRMS delivers a powerful combination of comprehensive human resource management modules, a scalable architecture utilizing the leading SQL, Client/Server, Internet and Self Service technologies, all supported by experienced HR software professionals Alliance HRMS modules include HR, Benefits, Recruiting, Training, COBRA, FSA, Data Exchange and Web Self - Service. Alliance HR module is the foundation of the entire Alliance HRMS solution providing the portal to employee information through flexible queries, reporting and module linking. Some of the key capabilities include: • A single location to query employees and perform all key transactions in any module. • New -Hire and Re -Hire wizards for fast employee information entry • Complete history for job, compensation and most employee information. • Employees can hold multiple active jobs; multiple employees can hold the same job. O m Provides a unique combination of unlimited benefits tracking with on -the -fly eligibility processing. Some of the key capabilities include: • • Flexible eligibility setup with on -line eligibility determination. • User - Defined setup for Health, Life, Financial and Personal Time Off plans and rates. • Benefits enrollment using windows clients, wizards and Web Self - Service. • Comprehensive reporting and benefit statement creation. Provides complete access to all database tables and columns for export/import of employee data. Some of the key capabilities include: • Employee data transfer to in -house payroll applications or external payroll service providers. • Import/Export employee data to leading word processing and spreadsheet solutions • Import/Export employee data to third -party vendors such as insurance companies or benefits administrators. Easy field mapping and definition of data and time saving scheduler to automatically process export files. Utility Billing Features: • Meter reading mterface • Bar -code scanning • CASS certification / Postal bar- coding • Up to eight services with unlimited charges/rates within a service • Service orders • Backflow (cross - connect) schedulmg ■ Shared lot master with Business License and Assessment Accounting • Shared master file with Business License, Assessment Acctg, and Miscellaneous Accounts Receivable ■ Real time data entry (Cycles can be billed while cash receipts are entered) • Interface with GIS systems ■ Unlimited notes per customer ■ Date sensitive comment/status section (i.e. Promise to pay by') • Unlimited consumption and transactional history • Simplified closing procedure ■ Credit and delinquent notice tracking • Meter change -out routines and automatic tracking • Deposit and refund capabilities • Winter and sewer averaging available by user - defined cnteria • Automatic direct debit for customers • Internet access for account inquiry and bill payment • Debit and credit card payments using the Internet, touch -tone phone, and kiosks • Delinquency notification by phone, fax, pager, and email • Automated cash payment and receipting system interfacing to POS cash drawers • Scanning capabilities • All rates are tax ready • Unlimited meters per account • Three name files: Master, Owner, and Bill -To • Payment processing (lock box) services • User - defined partial payment order with ovemde capabilities • Supports up to 999 cycle/routes with unlimited number of customers • Ability to change meter reading sequence without changing account number • Integrated to General Ledger • • • ADDlication/Products SPRJNG Spring Discount.: 420,000 Total - Project Costs. $61,045 Total Concurrent Users = 10 Prices valid for 90 days Pricing Proposal for City of Stillwater, MN April 24, 2001 I Application Training implementation 1st`Year I License Fees Services Management Maintenance Financial Suite $12,000 $2,160 Payroll $9,000 $1,620 Utility•Biiling $12,000 $2,160 Pridjec 11Wanagement $3,000 $540 Misc. 0ounts°Receivable $3,000 $540 Central.CashMManagement/P.O.S. $2,000 $360 OixecillAik '_< ' . _' .- $3,000 $540 Total Springbrook $44,000 $12.000 $9,000 $7,920 Progress Fees $5,500 $1,375 Progress Report Writer $1,000 $250 • anq�HRMS: - TothI ther. 6 l0 $1625 _Nola 6Notoi A‘. 2 � ,;mats = �izec� Cost Quotations: Software — SQL Version — In - House 150 Employees — Price AlhanceHRMS • AllianceHR, Alliance Benefits, AllianceRecruit, Alliance Data Exchange $14,995 (Springbrook Payroll Interface), and up to 4 Concurrent Users) Software Sub Totals $14,995 Annual Maintenance 20% of List Price (Annual Cost) $ 2,999 Consulting Services (Estimates) • Project Management 4 $ 600 • Implementation Planning 4 $ 600 • Software Installation on Server / Clients 4 $ 600 • Table Design and Setup Training 8 $ 1,200 • System Admmistrator Training 4 $ 600 • End -User Training 12 $ 1,800 • Query / Report Writer Training 4 $ 600 Consulting Services Sub - Totals Data Conversion Services are available and covers the relevant HR data Conversions can have the potential to require many more hours than is estimated depending on the state of the data, what access we have for converting it, and how It needs to be converted. We will provide data conversion services not to exceed 40 hours at $150/hour. Proposal Total Grand Total - First Year Costs Hours Price ($150 Hour) 40 $ 6,000 Request For Quotes - City Of Stillwater Financial Management System - Page 11 150 Employees $23,994 • r OTHER SERVICES: After hours support $ 125/hr (Maintenance contract covers support from 6am -5pm Pacific Time, Monday through Friday) Data Conversion $125/hr (Transferring data from Licensee current system) (or as bid) On Site Installation $ 125/hr Network & Operating System Consulting $125/hr (Answering questions and assisting users and /or their consultants with all aspects of hardware, networks, and operating systems - includes installation, set -up, and trouble shooting) Training $125/hr (The training necessary for the average user has been included with the project total above - additional one -on -one training, if requested, shall O e billed at $125 /hr) - also see classroom training below Travel Time (billed one way) $ 125/hr (For on site services) Travel Expenses Actual Airfare, hotel, meals, car rental not to exceed IRS standards (per Publication 1542) for your area of the country, unless no other options are available; gas; parking Telephone training $ 125/hr (Working with a trainer or customer support representative on questions other than support related issues (as defined in Maintenance Agreement) where the call exceeds 10 minutes in length is considered training rather than support and may be billed as such) Weekend /After Hours Training On -site rate $175 /hr Telephone rate Support Not Under Maintenance (min. charge per call 30 min) These are current rates for services and are subject to change within twelve months of executed date of this contract, Schedule of Payment Terms: Springbrook License Database Fees: Training: Implementation Custom Programming: (if applicable) Data Conversion(s): (one to three) * *Note: a 405 Fees: 100% due at contract signing 100% due at contract signing 50% due at contract signing 50% upon completion Management: 50% due at contract signing; 50% due at project completion 50% due at contract signing 50% due upon completion 50% due at contract signing 50% due upon completion $ 175/hr $ 250 /hr (customer is live) 1 yr Maintenance Fees: 100% pro -rated from one month after contract signing to end of licensee's first fiscal year n- due at contract signing increase in maintenance fees will occur if final training certificate is not received and maintained by all applicable users. Amount bid will only be less if the assigned software consultant and /or implementation manager certifies that the user(s) have obtained the required skills to run the applications in less than the minimum training quoted in this contract). If key personnel replacement occurs, Springbrook reserves the right to require that the new employee(s) acquire certified training. • • • CIVIC SYSTEMS A division of Virchow Krause & Company, LLP 5310 Wall Street, Suite 600 Madison, WI 53718 (Exclusive Distributor of Caselle) Items Software: Total Software Training: Up to 4 trainees per module SOFTWARE PROPOSAL Page 1 April 24, 2001 City of Stillwater 216 North Fourth St. Stillwater, MN 55082 General Ledger $ 12,000.00 Budget Preparation (part of General Ledger) $ - Accounts Payable $ 6,000 00 Purchasing $ 2,000 00 Fixed Assets $ 3,000 00 Project Accounting $ 4,000 00 Payroll $ 8,000 00 Benefits Administration /Position Control $ - Direct Deposit - payroll $ 3,000 00 Timekeeping $ 4,000 00 Magnetic W -2's $ 3,000 00 Human Resources (part of payroll) $ - Utility Billing $ 12,000 00 Electronic Read Interface $ 3,000 00 (converts data from meters into utility billing ) Integrated Report Writer, Tools $ - (included in individual modules) Cash Receipting - scanner ready $ 5,000 00 $ 65,000.00 # of Days General Ledger 2 $ 3,200 00 Budget Preparation Accounts Payable 1 $ 1,600 00 Purchasing 1/2 $ 800 00 Fixed Assets 1/2 $ 800 00 Project Accounting 1 $ 800 00 Payroll 2 $ 3,200.00 Benefits Administration /Position Control Direct Deposit - payroll 1/4 $ 400 00 Timekeeping 1/2 $ 800 00 Magnetic W -2's 1/4 $ 400 00 Human Resources (covered in payroll) Utility Billing 3 $ 4,000 00 Electronic Read Interface 1/2 $ 800 00 Integrated Report Writer, Tools (taught in individual modules) Cash Receipting (POS - Scanners) 1 $ 1,600 00 Total Training $ 18,400.00 City of Stillwater SOFTWARE PROPOSAL April 24, 2001 Total Training Total Software Planning and Implementation 100 Hours @ $95 00 per hour Grand Total Annual Support Fee $ 10,500.00 This proposal is valid for ninety (90) days from date above. Page 2 $ 18,400.00 $ 65,000.00 $ 9,500 00 $ 92,900.00 • • • CITY OF STILLWATER SECTION No. 9 COST _ • QUOTATIONS TOTAL COST SUMMARY i 1 1 • • Apni 24, 2001 New World Systems Standard Application Software: $87,800 Project Management Services. $10,000 Support Services (includes installation and training): $33,000 Data File Conversion (estimate). $12,000 Performance Bond (estimate): $1,400 Travel Expenses (estimate): $8,000 Subtotal $152.200 Hardware and Related Costs 'Series 400 Hardware, System Software, Services and Installation: $37,043 TOTAL: $189.243 Maintenance New World Systems' Standard Software Maintenance Agreement (SSMA): $17,560 . NOTE: New World's cost is based on all of the proposed products and services being obtained from New World Should significant portions of the products or services be deleted, New World reserves the right to adjust its pnces accordingly. LI New World Systems 1 • • • 1V1e1710Y"dridUITl To: Mayor and City Council ; ./ From: Klayton Eckles, City Engineer Date: 4/27/01 Subject: Life Guards for Lily Lake DISCUSSION: Every year the City budgets money to cover the cost of lifeguards at Lily Lake Beach. Over the course of the last ten years, there has been a slow drop in the number of people using the beach. Also, the City has mcreasmg difficulty obtaining hfeguards Last year the City Council considered the issue of eliminating lifeguard patrol at the beach and instead have the beach posted with no lifeguards on duty. Last year, we were only able to obtain 5 lifeguards. Generally we require 7 lifeguards in order to provide full coverage seven days a week. Therefore, last year we went to reduced hours. City Council also directed staff to momtor the attendance at the beach to determme total usage Attached is an attendance record for the 2000 season. Counts were taken at two times during the day and included all those on the beach or in the water. It is estimated that these two counts capture approximately 60% of the total number of people using the beach This estimate would yield about 2600 users over the course of the summer. Durmg this time, the City paid $13,683.00 for lifeguard wages It is not known how many users there would be if no lifeguards were on duty, however, its safe to say there would be a significant reduction in the amount of use. Given these facts, the City Council can do one of the following Option 1 Increase the budget for lifeguards, actively pursue hiring of lifeguards and open the beach everyday for 10 -12 hours a day. Option 2 Maintain the budget at its current level, hire approximately 5 lifeguards, and maintain an open beach everyday for 8 -9 hours. Option 3 Discontinue lifeguard service at the beach. A portion of the budget dedicated to the salaries would need to go toward additional signage. This option would reduce the City's expenses by approximately $13,000- $14,000. Option 4 Discontinue lifeguard service and close the beach. This option could be chosen if Council did not wish to have the liability and maintenance issues associated with the beach. RECOMMENDATION: Staff recommends that Council review and discuss the possible options and give staff directions on how to proceed this summer. • Lily Lake Beach Attendance 2000 Season Guards Number of Swimmers Date on Duty Weather Condition 1 p.m. 4 p.m. Tuesday 6/13 2 Cloudy 5 15 Wednesday 6/14 2 PT Cloudy 19 0 Thursday 6/15 2 Ram 7 0 Fnday 6/16 2 Cloudy 0 0 Saturday 6/17 2 Cloudy 0 0 Sunday 6/18 2 Cloudy 0 0 Mondy 6/19 2 Sunny 12 20 Tuesday 6/20 2 PT Cloudy 3 10 Wednesday 6/21 2 Cloudy 0 0 Thursday 6/22 2 Sunny 8 10 Fnday 6/23 2 Cloudy Humid 3 10 Saturday 6/24 2 PT Cloudy 10 25 Sunday 6/25 2 Cloudy 13 0 Mondy 6/26 2 Sunny 10 8 Tuesday 6/27 2 PT Cloudy 12 4 Wednesday 6/28 2 Ram 0 11 Thursday 6/29 2 Sunny Hot 20 25 Fnday 6/30 2 Sunny Hot 12 25 JUNE TOTAL 134 163 • Saturday 7/1 2 Sunny Hot 20 35 Sunday 7/2 2 Cloudy Humid 0 13 Mondy 7/3 2 Cloudy 0 10 Tuesday 7/4 2 Cloudy Humid 28 25 Wednesday 7/5 2 Cloudy Humid 0 5 Thursday 7/6 2 Sunny Hot 25 11 Friday 7/7 2 Cloudy Cold 0 0 Saturday 7/8 2 Sunny Humid 12 28 Sunday 7/9 2 Cloudy Humid 5 20 Mondy 7/10 2 Sunny Hot 20 28 Tuesday 7/11 3/4 Pt Cloudy Hot (group ca 40 50 Wednesday 7/12 No Report Thursday 7/13 2 PT Cloudy Hot 15 100 Friday 7/14 3 PT Cloudy Hot 30 40 Saturday 7/15 2 Sunny 12 30 Sunday 7/16 2 Sunny 8 20 Mondy 7/17 2 Sunny Wmdy 15 10 Tuesday 7/18 2 Ram 0 0 Wednesday 7/19 2 Cloudy 0 0 Thursday 7/20 2 Sunny Windy 3 40 Fnday 7/21 2 Sunny 0 30 Saturday 7/22 2 Cloudy 0 0 III Sunday 7/23 2 Sunny 10 16 Mondy 7/24 No Report Tuesday 7/25 3 PT Cloudy Hot 10 0 Wednesday 7/26 2 Cloudy 0 6 Thursday 7/27 2 Sunny 12 15 Fnday 7/28 2 Cloudy 4 25 Saturday 7/29 2 PT Cloudy 30 20 Sunday 7/30 2 Sunny Hot 0 30 Mondy 7/31 2 Sunny Humid 28 42 JULY TOTAL 327 649 Tuesday 8/1 2 Humid Hot 20 Wednesday 8/2 2 Pt Cloudy Hot 20 10 Thursday 8/3 2 Sunny 4 Fnday 8/4 2 Sunny 5 2 Saturday 8/5 2 Cloudy 0 0 Sunday 8/6 2 PT Cloudy 10 10 Mondy 8/7 2 Sunny Hot 25 35 Tuesday 8/8 2 Cloudy 10 10 Wednesday 8/9 2 Sunny 11 20 Thursday 8/10 2 Sunny Hot 25 15 Friday 8/11 2 Sunny Humid 0 20 Saturddy 8/12 2 T Storm Ram 1/2 day 10 0 Sunday 8/13 No Report Monday 8/14 2 Cloudy 10 0 Tuesday 8/15 2 Sunny Windy 20 8 Wednesday 8/16 No Report Thursday 8/17 2 Cloudy 0 0 Fnday 8/18 2 PT Cloudy 0 15 Saturday 8/19 2 Cloudy 3 0 Sunday 8/20 1 Cloudy 2 0 Monday 8/21 1 Cloudy 0 0 Tuesday 8/22 2 Cloudy 0 0 Wednesday 8/23 2 Sunny 10 0 Thursday 8/24 2 Sunny 8 0 Friday 8/25 No Report Saturday 8/26 2 Sunny Humid 4 1 Sunday 8/27 1 Cloudy 0 0 Monday 8/28 Beach Closed AUGUST TOTAL 197 146 June 134 163 July 327 649 August 197 146 Summer 2000 Total 658 958 • • • MEMORANDUM • • To Mayor and Council From Rose Holman, MIS Specialist Date- 5/1/01 Subject Purchase of New Hardware and Software for Upgrades and Finance System The City will be purchasing two new servers, 2 printers, a switch, bar code equipment and a router in order to prepare for the new Finance system and upgrade our current configuration We will be replacmg two of our existing servers and transferring the data to a new server The other server will be used primarily for the Finance system We will also need to purchase a new large capacity LaserJet punter for the Finance Department to pnnt checks and reports and a smaller LaserJet pnnter and bar coding equipment for receipt prmtmg We will also be switching our Police Department over to their own small network in order to comply with the requirements s forth by BCA to connect to their system. A server was purchased for this purpose last year and we only need to purchase a router to complete the switch to their network During this process we will also be upgrading our servers to Windows Server 2000 and Microsoft Exchange Server 2000 Implementation of this will begin May 7, 2001 and should be completed by the second week of July Disruption to City employees will be minimized as much as possible Quote for the aboN'e hardware/software were requested from five vendors CDW -G, Corporate Technologies, Insight, Now Micro, and Softchoice They breakdown as follows Hardware Servers w /internal backup and media CDW -G $32,930 00 Corporate Technologies $29,910 56 Insight $32,290 00 HP 8150n Laserjet Printer CDW -G Incomplete quote Corporate Technologies $5338.00 Insight $4769 00 HP 2200dtn Laserjet Prmter CDW -G $1481.00 Corporate Technologies $1437 00 Insight $1370 00 Electronic Switch & Cables CDW -G No Quote Corporate Technologies $1076 00 Insight Incomplete quote Bar Code Equipment CDW -G No Quote Corporate Technologies $325 00 Insight Incomplete quote Router CDW -G $1068 00 Corporate Technologies $1135 00 Insight $ 940 00 Software (Windows and Exchange Server Upgrades/licenses) CDW -G $3366 50 Corporate Technologies No Quote Insight $3109 50 Softchoice $3670 00 * *These prices exclude media kits, which will add approximately $50.00 to price ** *Terminal Server licenses will be brought to Council at a later date Budget $35,000 was requested in capital outlay for the equipment, $7000 for the software upgrades and $7000 for the Police Department project. Recommendation Staff recommends purchasing the above hardware /software as follows Hardware Corporate Technologies Insight Software Insight Servers w /internal backup and media Electronic Switch Bar Code Equipment HP 8150n LaserJet Printer HP 2200dtn LaserJet Printer Router Windows/Exchange upgrades A • • City of Stillwater Server Upgrade Specification Qty SerVeriDatikcenter,CdrifigulatigC, Unit Cost Ext Cost • 2 Tier 1 Servers (HP / Compaq / Dell / IBM) Intel Pentium III Xeon 1GHz/256K Cache Intel Processors 1G RAM (2 Dimms) / (4) 36G RAID 5 7200 RPM Drives (4) 36G RAID 5 7200 RPM Drives / RAID Controller w/ 128M RAID Controller w/ 128M (1 Ext Channel / 1 Intemal Channel CD ROM / 10/100 Network Adapter / Redundant Power Supply No Monitor 3 Yr Onsite / 4Hr Repsonse Time Warranty • • 2 Internal SCSI 40/80 DLT1 Tape Backup Unit 40 DLT1 Tape Media 3 MS 2000 Server Upgrades (SW- Resource / SW- Account / SW- Fdeserver) 50 MS Windows 2000 CAL Upgrades 1 MS Exchange 2000 Server Upgrade (SW- Resource) 50 MS Exchange 2000 CAL Upgrade 15 MS Terminal Server 2000 CALs 1 6 -8 Port Electronic Keyboard / Video / Mouse Switch 1 HP 8150n Laserjet printer 64 mb 2000 input tray 3000 sheet stacker envelope feeder printer cable 1 HP 2200dtn Laserjet Printer pnnter cable 1 Keyboard Wedge Barcode Reader w /cable (Symbol or other major brand) Total Server/Data Center Configuration Qt WAK9Mneultin 1 Cisco 1605 Router - (PD Comm Server Connection to City) Total WAN Connection Unit Cost 1 Ext Cost 1) corporate T SHIVO 6OG E -v 361011/1 an, 65a B ..lotrsc.d En aan WI 54701 Eau Clara 90154701 Phut 7158356002 Mono 7160324010 Fu 7150351844 Fax 7160324007 CpponmonepMyYr A ir*Ynallnold YM I For Customer '$ s #$$0,00 Plies Rose Holman Wk 651 -430 -8804 City of Stillwater 216 North 4th Street Stillwater MN 55082 Part P2478A #ABA D8267A D9419A P3475A D8513A #ABA H5514E Srp MUICIfsAlri pAIr rtrys[r<x zruc* r* csbilnst ntw crtt viovervding Description PEDESTAL STYLE HP NETSERVER LC2000 • PO Ship NET 10 DAYS Quotation Quote 11852 04/24/2001 Sales Rep Chris Lee 715- 832 -4910 x 212 Qty HEWLETT PACKARD - NETSERVERS Netserver Lc2000 P3 -1 ghz No -hd 128mb Pm Svga 10 /100 Nic, CD -ROM, 3 Year NBD on -site warranty HEWLETT PACKARD - NETSERVER OP 512mb Pc133 Sdram 4 Dimm For Hp Netservers HEWLETT PACKARD - NETSERVER OP 36 4gb Ultra3 8 10,000rpm Lvd Hot Swap For Netserver Low Profile 1" Drive HEWLETT PACKARD - NETSERVER OP Netraid 2m 2 Controller 128mb Cache Pci HEWLETT PACKARD - NETSERVER OP Netserver Lc2000 2 Redundant Power Supply HEWLETT PACKARD - ESUPPORT SYS Warranty 3yr 24x7 2 SBD (same business day) Onsite For Netserver Lc/lpr Supportpack 2 Sip Via Price Extended 2,815 04 5,630 08 4,337 28 1,084 32 1,138 15 9,105 20 1,489 00 2,978 00 385 00 770 00 1,015 00 2,030 00 Subtotal 1 24,850.56 24,850.56 2) DLT1 Tape Drive C7484A HEWLETT PACKARD - DAT 3C 40 /80gb DUI' Int Scsi Lvd 2 1,350 00 2,700 00 Surestore 3 -6mb/s C5141F HEWLETT PACKARD - MEDIA 7A Dlt Iv Cart 1 -pk 20/40 40 59 00 2,360 00 35/70 40/80gb For 4000 7000 8000 Subtotal 1 5,060.00 5,060.00 3) KVM Switchbox SW629A R2 Black Box ServSwitch Jr 8 port KVM -PS2 style 1 580 00 580 00 EHNO51B - 0010 BLACK BOX 10' PS2 TO SWITCHBOX CABLES 8 62 00 496 00 Subtotal 1 1,076.00 1,076.00 4) HP LaserJet 8150n C4266A #ABA HEWLETT PACKARD Laserjet 8150n 32ppm 32mb 1200 A3 1 2,450 00 2,450 00 Par 10 /100 Ps3 Pc16 /5e 2eio C7845A HEWLETT PACKARD - LASER ACCESS 32mb 100mhz Sdram 1 257 00 257 00 Dimm For Lj 4000/5000/8000 8150 Senes C4781A HEWLETT PACKARD - LASER ACCESS 2000sht Tray And 1 779 00 779 00 .1.1.1.1...,. 1... 1..,.,.,.. .................... 1.,.......,.. 1..... 1.,.,.,.1., 1........,.............,....1∎1. . 1 ( continued ) corporate TECHNOLOGIES 3610 PM Drove 6 SaN 99r9bd Strut Eau arm WI 54701 E9u am WI 54701 Phone 7168759062 Phone 7169724910 F« 7159751844 Fu 7169724607 CapolbTedxnb9W Adrrbnol Inviable he For ClottuneriO $0414$0800 - now; Rose Holman City of Stillwater 216 North 4th Stree Stillwater MN 55082 Part Description J Qty Price Extended Input Feeder Assembly F/ Lj 5si 8000 8100 8150 C4779A HEWLETT PACKARD - LASER ACCESS 3000 Sheet Stacker J 8000 8100/8150/8500dn 8550dn/gn C3765B HEWLETT PACKARD - LASER ACCESS Envelope Feeder For Hp Laserjet 8000/8150 Series & 5si C2946A HEWLETT PACKARD - LASER ACCESS 3m Ieee 1284 Ac Microcent36m/ Db25m For Dj Dw & Printers HP LaserJet 2200 dtn Wk 651- 430 -8804 C7061A #ABA HEWLETT PACKARD - LASER JETS Laserjet 2200dtn Printer 19ppm 16mb 1200dpi W/ 850 Sht Input C29464 HEWLETT PACKARD - LASER ACCESS 3m Ieee 1284 Ac Microcent36m/ Db25m For Dj Dw & Lj Printers 6) Barcode Scanner 0 - 366057 - 00 Intermec ScanPlus 1800 Laser, wedge w /trigger, cable, AT/PS2 & holder 7) Cisco 1605 Router CISCO1605 - CISCO - NAMEX Cisco 1605 -r Dual Enet/wan Interface Card Slot Router CON CISCO - SERVICES Maintenance lyr Nbd 8x5 Package Smartnet Cat 2 To accept this quotation and place your order, please sign and date below Accepted by Date PO # Corporate Technologies - A Division of Invisible, Inc Quotation Quote # Ikitte 11852 I 04/24/2001 Mtn Rep Chns Lee 715- 832 -4910 x 212 PO4 ' Tams 1 Shionati NET 10 DAYS 1 1,475 00 1,475 00 1 355 00 355 00 1 22 00 22 00 Subtotal 1 5,338.00 5,338.00 1 1,41500 1,41500 1 22 00 22 00 Subtotal 1 1,437.00 1,437.00 1 325 00 325 00 Subtotal 1 325.00 325.00 1 1,135 00 1,135 00 1 135 00 135 00 Subtotal 1 1,270.00 1,270.00 Page 2 ( continued ) corporate TECHNOLO E ` 3610 PM Dow 6 SM.O..mw soot Er Chow WI 64701 Eai CYoo WI 64701 Phone 716 636 6062 Phone 7168324610 Fa 715.8351844 Fox. 715 632 4607 CommieTrJrwlogib A/rwlona/Yn ON Int 4 Rose Holman City of Stillwater 216 North 4th Street Stillwater MN 55082 Part Description Please fax or mail your PO to. Corporate Technologies Attn Chris Lee 6 S Barstow St Eau Claire, WI 54701 Phone # - 715- 832 -4910 ext 212 Fax # - 715- 832 -4907 Wk 651 -430 -8804 Page 3 PO* t` Teris NET 10 DAYS Quotation Q$ l Date 11852 I 04/24/2001 Chris Lee 715- 832 -4910 x 212 Ship Date Ship Via ,,:,:,, W :............... .. :1.1.,.,.,.,.,,,.1.1.1.1.,. 11 1,,.,.,,,.,. 11.,.,,,,,.1. 1.1.,.,.,. 11:1. 11.,.,.,. 1. 1. 1.1. 1.1.,: ,.,,1,,.,.,.,.,.,.,.1.1.1.1.1,1 1.1. 1. 1.,. 1. 1.1. 1. 1.1.1,,:,.,:,. 1. 1. 1.,,,. 1. 1. 1.1.1.1. 1. 1. 1. 1: 1: 1,,,,.,.::,:,:,,,.,,,,,,,:,,,,. 41. 1:,,..l,,,:,, 1,,, 1, 1:,,,:,:,::,: 1: 1. 1. 1.1. 1. 1. 1. 1. 1.1.,. 1:, .,1,,:1 4:,: Qty Price I Extended Subtotal 39,356 56 TOTAL $39,356.56 0 Owe From: Paul Bucich [pbucich @insight com] Sent: Wednesday, April 25, 2001 8 54 AM To: rholman @ci stillwater mn us Subject: Quote No T57054 • 04/25/01 6820 S. Hari Ave Tempe, Az 85283 ROSE HOLEMAN CITY OF STILLWATER Customer Number 1592178 Quote Number T57054 Thank you for your interest in Insight Please find below the pnce quote you requested PRODUCT DESCRIPTION QUANTITY PRICE/EA TOTAL 161152 -001 COMPAQ PROLIANT ML530 PIII 2 3016 00 6032 00 • 1 GHZ XEON 128MB TOWER MFG Part#: 161152 -001 CPQ108463 COMPAQ 512MB SDRAM DIMM 4 953 00 3812 00 133MHZ MEMORY KIT MFG Part#: 128279 -B21 CPQ108585 COMPAQ SMART ARRAY 431 2 706 00 1412 00 CONTROLLER ULTRA3 1 CH 64BIT MFG Part#: 127695 -B21 CPQ026389X COMPAQ 36 4GB SCSI 10K RPM 1 8 1095 00 8760 00 INCH HH HARD DRIVE MFG Part#: 176496 -B22 146196 -B21 COMPAQ 40/80GB DLT INTERNAL 2 3790 00 7580 00 TAPE DRIVE MFG Part#: 146196 -B21 128286 -001 COMPAQ HOT PLUG REDUNDANT 2 302 00 604 00 POWER SUPPLY ML530 /570 MFG Part#: 128286 -001 401783 -002 COMPAQ 9X5X4 ONSITE 3YR 2 945 00 1890 00 PROLIANT 500 SERIES MFG Part#: 401783 -002 IMA914858 IMATION BLACK WATCH DLT IV 40 55 00 2200 00 CARTRIDGE SINGLE PACK MFG Part#: 11776 MS030268 GOVT WINDOWS SVR 2000 VUP MOL 3 294 00 882 00 50 MFG Part# C11 -00837 MS030257 GOVT WINDOWS CAL 2000 CVUP 50 12 30 615 00 MOL 5.0 MFG Part#: C78 -00487 MS110537 GOVT EXCHANGE SVR 2000 VUP 1 278 00 278 00 MOL 5.0 MFG Part#: 312 -01902 MS242720 GOVT EXCHANGE CAL 2000 ALL LANG CUP MOL 5.0 MFG Part#: 381-1114130 01530 MS030271 GOVT WINDOWS TRMNL SVCS CAL 15 64 61 969 15 2000 MOL 5.0 MFG Part#: C79 -00542 BEL108OSD BELKIN PRO 8 PORT KVM SWITCH 1 310 00 310 00 FOR OMNIVIEW MFG Part#: F1 D108 -OSD HP969880 HP LASERJET 8150N 32PPM 500 1 2295 00 2295 00 A.19c1 134 S 50 4# - • • • • • NMS SHTPRNT1200 FASTRES,PCL6/5 MFG Part#: C4266A #ABA SLN905293 64MB HP COLOR LASERJET -4500N 4500DN MFG Part#: C7846A -S HPC4781A HEWLETT PACKARD 2000 SHEET INPUT TRAY FOR THE HP LASERJET MFG Part#: C4781A HP546230 HEWLETT PACKARD 3000 SHEET STACKER-HP 810 0'S SHFDR MFG Part#: C4779A HPC3765B ENVELOPE FEEDER FOR HP LASERJET 80u0 SERIES 110 MFG Part#: C3765B HPC2946A HP IEEE 1284 PARALLEL PRINTER CABLE 3 METER MFG Part#: C2946A SYLLS1006 SYMBOL HAND HELD LASER SCANNER W /PS2 & ATXT CABLE MFG Part#: LS1006AT CIS091500 I CISCO 1605 -R DUAL ETH/WAN - INTERF CARD RTR Subtotal Without Shipping & Handling !Shipping Via UPS GROUND + GRAND Total 43408 65 All products carry full manufacturer warranty If you have any questions, or require additional information, please do not hesitate to give me a call Thank you again for calling Insight Paul Bucich Sincerely, 1 47 00 47 00 1 721 00 721 00 1 1360 00 1360 00 1 330 00 330 00 1 16 00 16 00 1 220 00 220 00 1 940 00 940 00 MFG Part# CISCO1605 -R 43408 65 0 00 05/01/:1 13 08 P 02/03 America's discount source for computers, hardware and software ROSE HOLEMAN CITY OF STILLWATER Customer Number. 1592178 Quote Number W20967 Thank you for your interest in Insight Please find below the price quote you requested PRODUCT DESCRIPTION HPO49862 LASERJET 2200DTN PC PRNT MFG Part #: C7061A #ABA HPC2950A HP IEEE 1284 PARALLEL PRINTER CABLE 2 METER MFG Part #: C2950A If you have hesitate to Sincerely, Paul Bucich Account Executive 1 800 - INSIGHT x5422 Mailstop. SE1080 fax (480)760 -9060 Paul_Bucich@@Insight com P.S. - 800-INSIGHT LOCATION_ ; p ; , s ti ; 4 Subtotal Without Shipping & Handling Shipping Via UPS GROUND + GRAND Total * All products carry full manufacturer warranty RX TIME 05/01 '01 15:00 6820 S. Hari Ave Tempe, Az. 85283 05/01/01 QUANTITY PRICE /EA TOTAL 1 1360.00 1360.00 0 1 10.00 10.00 1370 00 0.00 1370.00 any questions, or require additional information, please do not give me a call. Thank you again for calling Insight. • • softchoice Please forward this to: Rose Holman CITY OF STILLWATER 216 N FOUR STREET STILLWATER, MN 55082 www softchoice com Comments: Here is the pricing for you! - -1enn All currency in this quote is in US funds b Softchoice 119 North 4th Suite 304 Minneapolis, 55401-1787 Corporation Street MN Date: Ap ril 24, 2001 Sent by: Jennifer Tlan Fax Number: (651) 430 -8809 Telephone Number: (651) 430 -8804 Customer Reference: Sales /Order desk (800) 268 -7638 phone (800) 268 -7639 fax Page 1 of 1 PART ITEM DESCRIPTION 812922 MS WINDOWS 2000 SERVER LICENSE v5.o CLIENT ACCESS (TRADEUP /UPG) (MS MOL -GOVT US) 741143 MS WINDOWS 2000 SERVER LICENSE v5.o MEDIA KIT W /BOOT DISKS CD ROM (MS MED OR DOC) 813160 MS WINDOWS 2000 SERVER LICENSE v5.o VERSION UPGRADE (MS MOL -GOVT US) 856019 MS EXCHANGE 2000 CLIENT ACCESS LICENSE VERSION UPGRADE ALL LANGUAGE (MS MOL -GOVT US) 825288 MS EXCHANGE 2000 SERVER LICENSE MEDIA KIT (MS MED OR DOC) 844235 MS EXCHANGE 2000 SERVER LICENSE VERSION UPGRADE (MS MOL -GOVT US) 813150 MS WINDOWS 2000 TERMINAL SERVICES LIC v5 o CLIENT ACCESS LICENSE (MS MOL -GOVT US) Jennifer Tolan (800) 268 -7638 phone (800) 268 -7639 fax Itolasoftchoice.com Quote Number 10 55 0 59 QTY 5 1 3 5 1 1 15 PRICE $14.36 $19 54 $343. $31.84 $2o 00 $33 00 $78.00 EXT $718.00 $19 54 $1,029.00 $1,592.00 $2o 00 $332 00 $1,17o 00 From: Sent: To: Subject: •tl s`� �. Chantell Kadin Monday, April 30, 2001 4 34 PM Rose M Holman FW CDW -G Quote EG84535 — Onginal Message — From charbrodicdwg com FSMTP charbro(cdwa coml Sent Fnday, Apnl 27, 2001 12 29 PM To ckadin©ci stillwater mn us Subject CDW-G Quote EG84535 Thank You Paul This e-mail best viewed in a fixed font such as Couner ROSE HOLMAN Thank you for choosing CDW -G for your computing needs Following are the details of your quote Quote Date. 4/26/2001 Quote Number EG84535 P 0 Number 010426 QUOTE Payment Terms MasterCard/Visa Govt Shipped Via EAGLE - DEFERRED QTY ITEM NO DESCRIPTION /MFG PART NUMBER UNIT PRICE EXT PRICE 2 260321 HP NETSERVER LC2000 7/1000 128MB 2690 00 5380 00 H- P- P2478A#ABA 4 206360 HP NETSERVER 1GB 133MHZ SDRAM DIMM 2160 00 8640 00 HPM- D8268A 8 233733 HP 36 4GB ULTRA III SCSI HOT PLUG HD 799 00 6392 00 H- P- D9419A 2 176503 HP NETRAID 1SI DISK ARRAY ULTRA2 CNT 549 00 1098 00 H- P- D2140A 2 201865 HP NETSERVER LC 2000 REDUN PWR SUPP 380 00 760 00 H- P- D8513A #ABA 2 110999 HP SP #329 7X24 OS LC SERIES 940 00 1880 00 H- P- H5514A 2 181085 HP SURESTORE DLT80I 80GB INT TAPE 3190 00 6380 00 H- P- C5725A #ABA • • • • • • 40 137985 FUJI TK88 CARTRIDGE 40 -80GB DLT IV 60 00 2400 00 FPF- 26112088 1 243961 HP LJ 8150N 32PPM 2380 00 2380 00 H- P- C4266A#ABA 1 100402 SIMPLE 32MB HP LJ 4000 SDRAM 35 00 35 00 SIT- STH4141/32 1 113037 HP LJ 5SI 5SIMX 8000 ENVELOPE FEEDER 345 00 345 00 H- P- C3765B 1 143360 BELKIN /CDW PAR IEEE DB25M /C36M 10FT 10 00 10 00 BEL- F2A051 -10 -CDW 1 168678 COMPUCABLE PATCH CAT5 4PR 14FT WHITE 5 00 5 00 CPU- RJL54PSTD -14WT 1 275925 HP LJ 2200DTN 19PPM W /DUPLEX 1380 00 1380 00 H- P- C7061A #ABA 1 053621 HP 1284 A -B PAR CAB 2 METER 5SE 15 00 15 00 H- P- C2950A 1 261466 HP INTERNAL SCSI CABLE KIT 86 00 86 00 H- P- P3469A Subtotal 37,186 00 Sales Tax 00 Freight 65215 Total 37,83815 Ship To Bill To ROSE HOLMAN ROSE HOLMAN 2164TH STN 2164TH STN STILLWATER MN 55082 -4807 STILLWATER MN 55082 -4807 If you find any discrepancies or I can be of further assistance, please feel free to contact me CHARLIE BROWN Please give me call if you have any questions PauI 877-865-0135 Fax 847 - 371 -2131 Direct line 8778372707 7 , Ri�rR[ff u From: Chantell Kadin Sent: Monday, Apnl 30, 2001 4 34 PM To: Rose M Holman Subject: FW CDW -G Quote EH03754 — Onginal Message — From. charbro(Wcdwa com (SMTP charbro(cdwa coml Sent Fnday, Apnl 27, 2001 1250 PM To ckadin©_ci stillwater mn us Subject CDW-G Quote EH03754 Thank You Paul This e-mail best viewed in a fixed font such as Courier ROSE HOLMAN Thank you for choosing CDW-G for your computing needs Following are the details of your quote Quote Date 4/27/2001 Quote Number EH03754 P 0 Number 010427 QUOTE Payment Terms MasterCard/Visa Govt Shipped Via UPS COMMERCIAL GROUND QTY ITEM NO DESCRIPTION /MFG PART NUMBER UNIT PRICE EXT PRICE 1 176726 CISCO 1605 -R DUAL ETH /WAN INTF CRD 1068 00 1068 00 CIS- CISCO1605 -R Please give me call if you have any questions PauI 877-865-0135 Fax 847 - 371 -2131 This is for the base router only it does not include the cards or cables It is non returnable Paul Subtotal 1,068 00 Sales Tax 00 Freight 12 99 Total 1,080 99 Ship To Bill To • • • • REVISED CITY OF STILLWATER CITY COUNCIL MEETING NO. 00-09 Council Chambers, 216 North Fourth Street April 17, 2001 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7 00 p.m Present- Councilmembers Bealka, Milbrandt, Rhemberger, Zoller and Mayor Kimble Absent. None Also Present: City Administrator Knesel City Attorney Magnuson City Engineer Eckles Police Chief Dauffenbach Fire Department Chief Kallestad Community Development Director Russell City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember lthemberger to approve the Apnl 3, 2001 Regular Meetmg and Executive Session Minutes; Apnl 6, 2001 Workshop Session Minutes. All in favor. PETITIONS. INDIVIDUA ,S. DELEGATIONS & COMMENDATIONS Undate on Efforts to Obtain New R H...er Crossing — Ted Thompson Mr. Ted Thompson, DeMay and Associates, provided Council with an update on the status of the new river crossing, the $15 million mitigation fund, meeting with congressmen and senators in Washington D C Mr. Thompson stated that the public needs to participate in the dnve to assure the new bridge is built. Mr. Thompson provided a list of key official regarding the bridge issue. Mayor Kimble stated that the `will' for a new bndge within state government may be taking a back seat to other transportation issues around the Metro. I sympathize with the other needs m the region but strongly encourage the decision- makers to once again roll up their sleeves and find solutions to the outstanding issues so that our longstanding need is met — we've been at this for more than 30 years and we are closer than ever to seeing a new bndge become reality Now isn't the time to back away — now is the time to make the final push. Mayor Kimble and members of the Council encouraged citizens to contact state and federal elected and appointed officials to tell them, m their own words, why the bridge is needed. He stated that the public is understandably exhausted with the debate about a new bndge and that they may have concluded that `common sense' will prevail and a new bridge will be built. He also stated that the public needs to contact their elected and appointed officials emphasizing why this bndge is necessary Mayor Kimble stated that it is pretty obvious to everyone around here that we need the bndge, especially because the bndge is now closed because of the flood, but that residents of this area City Council Meeting No 00 -09 April 17, 2001 C and across the river need to get the message to the decision- makers who don't necessarily live and work in the area Mayor Kimble and Council conveyed to the audience to contact City Hall for contact information and directed the City Clerk to place the contacts on the City's web site STAFF REPORTS Community Development Director Russell presented a request from Ace Hardware requesting a temporary permit for outside sales Mr. Russell stated that this permit request will be before the Planning Commission at their May 12, 2001 meeting, but requests that Council act on the permit to allow Ace Hardware to proceed upon approval from the Planning Commission on May 12. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller approving a temporary permit for outside sales for Ace Hardware. All in favor City Engineer Eckles provided Council with an update on flood operations. He stated that the estimated cost of flood operations could exceed $500,000. Mr Eckles thanked the Public Works crews for their great work and the Police, Fire, Community Volunteer Services and the Red Cross for their assistance in the flood effort Mr. Eckles recognized Tim Thomsen, Public Works Supenntendent, Nick Chaves — Assistant Public Works Supenntendent, and Tim Moore, Engineenng Technician as instrumental in the building of the dike and protecting the businesses in downtown Mayor and Council also thanked City Staff and volunteers for their contribution to the flood effort City Engineer Eckles reminded Council and community of the cleanup effort in the Browns Creek Nature Preserve on Saturday, Apnl 21 . This is the first step in the Browns Creek Prairie Restoration Project CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to approve the Consent Agenda. All in favor. Resolution 2001 - 81, Directing Payment of Bills Approvmg Utility Bill Adjustments — Sewer Charges Resolution 2001 - 82, relating to parking restrictions on S A.P. 169 -121 from C S A.H. 5 to ± mile SW in the City of Stillwater, Minnesota (Curve Crest Boulevard) Resolution 2001 - 83, Allowing conversion of hospital/medical coverage for retired employees Resolution 2001 - 84, Approving 2001 salary schedule for temporary, seasonal Community Service Officer Resolution 2001 - 85, Abating Delinquent Garbage Fees Assessments on Parcel No.'s 21.030 20 13 0006 and 31.030 20 0012 Mayor Kimble recessed the meeting at 8 05 p.m. Mayor Kimble reconvened the meeting at 8:12 p m 2 • • • • City Council Meeting No. 00 -09 PUBLIC HEARINGS New off-sale liquor limSe- 13Jward Schmidt, EKS_ Inc - 515 N Owens. Mayor Kimble reviewed the request from Mr Edward Schmidt, EKS, Inc. for a new off-sale liquor license for a proposed liquor store at 515 N. Owens Mayor Kimble opened the public hearing There were no public comments Mayor Kimble closed the public hearing. Motion by Councilmember Bealka, seconded by Councilmember Rhemberger adopting Resolution No. 2001 -86, approving new off -sale liquor license for EKS, Inc. dba North Hill Liquor Store. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rhemberger, Zoller and Mayor Kimble Nays None Case No SUB /01 -05 Preliminary Plat Approval -David Newman. The Bancor Group Inc Community Development Director Russell reviewed the preliminary plat for 11.18 -acre site into 21 residential sites which is part of the Amundson Farm. He stated that the Park Board reviewed the park dedication and trails plan at their meeting and recommended acceptance of the dedication with the relocation of the trail to provide direct access off of Amundson Drive. He also stated that the Planning Commission recommended approval subject to conditions Mayor Kimble opened the public hearing. Mr. David Newman, Bancor Corporation, reviewed the proposed subdivision. Mr. Joe Cooper, Jim Hills Associates, the engmeer for the development stated that he has met with City Engmeer Eckles regarding the proposed development and made changes based on that meeting. Greg Ulven, 1001 St. Croix Ave., stated that Center Street should be improved along with St. Croix Avenue. He also stated his concerns regarding ponding on his property once the new lots, that adjoin his property, are backfilled. Mayor Kimble referred this question to the project engineer. The engineer stated that he felt this situation was resolved but perhaps not to Mr Ulven's satisfaction. The engineer stated that the modifications being made divert 70% of the drainage area and that perhaps this would be a good time for the homeowner to hookup to the sewer and drainage systems being installed at this time. The engineer expressed his willmgness to address all of the homeowners concerns by walking the property and coming up with a plan that would work for the homeowner without putting the developers at a liability nsk for diverting a natural water course. • Mr.Rick Kulla, owner of the lot north of Lot 1 asked where the nght of way was and if he would be losing some land in the improvement of the street 3 Apnl 17, 2001 City Council Meeting No 00 -09 Apnl 17, 200I City Engineer Eckles responded that the 30 -foot nght -of -way is already platted as nght -of -way and any improvement of the street would be done on the nght -of -way. • Mr Doug Flory of 1030 W St. Croix Avenue expressed a concern regarding his home and asked if he would be losing property or pnvacy trees Mr Eckles stated the 30 -foot easement would only impact the city right -of -way. Ms. Margaret Mitchell, Lot #1 at the end of St Croix Avenue West, stated that she would not want the road to come all the way down into her property. She asked to vacate the easement for that part of the road because she can see no need for the road to extend that far into her property Ms Mitchell also wants to build a garage. Mayor Kimble pointed out that although this property seems to be Ms Mitchell's front yard, it actually belongs to the city. He responded that Ms. Mitchell will have to initiate the street vacation and that it will be a separate issue and not part of the approval of the subdivision. Mayor Kimble asked Steve Russell if there was any need for the road to come all the way into Lot #1 as it is now shown. Mr Russell said that no, not as long as there is access to the property and a turn- around at some point on that road Mayor Kimble stated that Ms. Mitchell would have to request a vacation of the platted easement of the roadway and that then ownership of half of that property would revert to her and the other half would go the owner of the property to the north . This action is to be brought up separately, at a later time She also would like to see the house on Lot 5, Block 1 moved up more than the 45' the developer is presently designating. Mr. Kimble also stated that Council can not determine where the developer places the home on a lot as long as it meets setback requirements. Tony and Jennifer Ault who live in the Amundson house expressed their concerns about their driveway. They own block 1 lot 2. Mayor Kimble clanfied that the property in question is currently owned by the trust, is being subdivided by the developer and that the remaining lots ( #2 and #3) are available for purchase by the current residents of the two homes. Mayor Kimble continued that as residents of those homes and prospective buyers of the homes, their issues must be taken up with the trust that currently owns and is m agreement with the subdivision plans. Rich Cummings, 1060 Amundson Drive asked what the percentage of park dedication was. John Rhemberger stated that the park area is just short of 4 acres — 3.98 acres. He expressed that he was pleased with the design but had questions regarding the sidewalk easement along Amundson Drive. What is the language of the future easement for sidewalk along Amundson Dnve? Mayor Kimble explained that the city already has nght -of -way along the street. Mr. Cummings also asked if there was a plan to improve North Center Street as part of this construction project • City Engineer Eckles explained that the City can require the developer to up -grade St. Croix Avenue because it is actually part of the plat, but that the developer is not obligated to improve N Center Street. Mayor Kimble stated that it may be an opportune time for the improvement of Center Street wit. this development and can be addressed by staff at a future date, but the improvement is not part of the approval of this subdivision. 4 City Council Meeting No 00 -09 Apnl 17, 2001 Mr Dick Meyers, 906 Amundson Dnve, was concerned about the grading north and east of Lots 1, 2, and 3 It is not the developer's property so how will they do it. Also, he asked if there had been any environmental impact on the property because he is concerned of runoff into Lake McKusick He is concerned of the plant density and that there has been no mention what will be done to the trees on Amundson Drive He felt that squeezing 75 -foot lots into this development does not meet the same lot size as Oak Glenn He stated that he realizes that the developer wants to make money, but he doesn't live here, and this development is at our expense Mayor Kimble stated that he appreciated Mr Meyer's comments, they probably descnbe the frustration public officials feel as they deal with the nghts of the landowner with the nghts of the community at large that becomes a matter of law and one that may not always be pleasant to deal with He stated that the movement of earth on Lots 1, 2, and 3 would destroy active wetlands. He felt drainage would be a real problem. He stated that the site density is too high, the average lot size is a ' /4 of an acre City Engineer Eckles stated that it is required that the site be delineated to see if there is any impact on wetland He stated that the low area has been investigated and it is not a wetland, but just a low area that collects water He stated the large pond on the site is quality wetland, that is part of the reason the plat came in the way it did to protect the pond In regard to the trees, Mr Eckles stated that staff has reviewed other plans for the site and that this plan was the best to preserve the trees. Mr. Eckles stated that he was concerned about the pond, but the engineer for the developer has redesigned the storm water system Mr Eckles felt that this plan comes closer to addressing storm water issues than previous plans. He stated that designs can not increase runoff, it must be the same as to pnor to development. Mr. Meyers stated what if this pond lasts for only 2 years, what's going to happen then. He also commended Mr Eckles on the flood effort. Mr. Eckles stated that the biggest impact on ponds is dunng construction and the developer will be required to take precautions. He stated that the city is requinng ponds to be designed for 25- year life Mr. Meyers asked who would maintain the ponds and Mr. Eckles stated that the developer will construct the systems, but pnor to the City taking them over the systems will have to meet the City requirements, so if there is silt in the pond the developer will have to remove it. Councilmember Milbrandt stated that most of this pond is in the park area. Community Development Director Russell stated that the zoning for this subdivision is the same as for the Oak Glen subdivision and the requirements are met. The lots may be smaller, but there are some smaller lots in Oak Glen. He stated that the City was approached to rezone this property as multi - family and that has been previously withdrawn or denied by Council. There is no environmental impact statement required for this project It meets the bluffland/shoreland requirements and this development does not have a direct impact on the wetlands. This development meets the requirements and is also consistent with the general area, meaning there is single family and attached housing in the area. What is required is 10,000 square feet, or 'A of an acre 5 City Council Meeting No 00 -09 April 17, 2001 Mr Meyers stated that the builder stated the developer would be building $500, 000 up to a $1,000,000, and he couldn't believe that. Mayor Kimble stated that the developer stated tonight that the builder usually builds $500, 000 up to a $1,000,000, but that these homes would probably be $350,000. He also stated that the City can not zone the value of the home Mr. Hall asked Council to really consider upgrading Center Street and is concerned with the Class 5 going into the pond Ms Dee Meyers, 960 Amundson Place, stated that she is sad to see this piece not become a park Mayor Kimble explained that the City tried to negotiate with the owner for the purchase of this park. Ms Meyers asked when the number of building permits would expire. Mayor Kimble stated that there are no restrictions on issuance of building permits within the City, except for the Orderly Annexation area to the west. Mr Meyers asked if the City has negotiated with the trust of the property. Community Development Director Russell stated that the City has talked to the trust and that the price is higher than the appraised value of the property. Mayor Kimble closed the public hearing. Councilmember Milbrandt stated it would be more logical if the sidewalk was placed on the side of Street B. He stated that the Parks Board wanted access to Amundson, but at the very least it should link directly to the two access points around Lot 1 of Section 3. City Engineer Eckles stated it would not make sense to place a sidewalk on Amundson now, but for future the Council may want to require a sidewalk easement be platted along Amundson to give more space if a sidewalk was placed on that side of the street. Mr. Newman stated that he would not be opposed to platting a sidewalk easement. Councilmember Bealka asked if this park was planned to be a passive park. Councilmember Milbrandt stated that it would be a passive, walking Path Park. Councilmember Bealka asked why we need to have a paved trail He stated that a chipped trail would be better. A paved trail would have walkers, skateboards, bicycles, etc City Engineer Eckles stated that the maintenance for a wood chip would be more than a bituminous surface. Councilmember Zoller agreed that we would be better off with a paved trail He asked for clanfication on the width of the street and if narrowing would be required to put in a sidewalk 6 • City Council Meeting No 00 -09 Apnl 17, 2001 Mr Russell said that Council should direct staff to look into that- that he would not like to dust do this without further review He stated that this would come back to Council as a final plat and can be reviewed at that time Motion by Councilmember Rheinberger, seconded by Councilmember Bealka adopting Resolution 2001- 87, approving the subdivision and preliminary plat approval for Amundson Place with sidewalk linking directly to the two access points around Lot 1 of Section 3 All in favor. Ayes Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays. None Case No. V /01 -07. Apneal of the Planning Commission's decision on a request from Curtis Hudak for a variance to the side yard setback (5 feet required, 0 feet requested) and to the rear yard setback (5 feet required. 0 feet requested) for the replacement of an existing garage at 817 West Mulberry Street in the RB. Two Family Residential District. Community Development Director Russell reviewed the applicant's request The application was for a 0 feet side and rear yard setback but the Planning Commission approved a 2 -foot side and rear yard setback with conditions of approval The applicant was appealing the Planning Commission's decision and was requesting a 0 feet side and rear yard setback. Mr Russell stated that another issue in this case is that the applicant does not have a survey of the property and there is a dispute over the property line 1111 Mayor Kimble opened the public hearing Mr. Curtis Hudak, applicant, reviewed his request with Council. Mr. Hudak is appealing because he felt that the Planning Commission's decision left him no out. He stated that he has received bids for the survey, but that the bid was excessive because the surveyor would have to survey the entire block to make corrections on the entire block He stated that he wishes to replace his garage on the same footprint as the existing garage He is concerned that if he moves his garage to the north, as recommended by the Planning Commission, then who would maintain the space between the barn foundation and the garage He has attempted to find his property "irons" but has been unsuccessful. Working with city staff, he has yet to determine if the county plat or the city - planning sheet is correct. He has been getting mixed messages from city staff. He asked council for help to resolve the survey error on his block. Mayor Kimble asked for any other comments on this issue. Gary Gilberg, 225 North Greeley Street (neighbor to the south of Mr Hudak) expressed concern about the number of stalls in the garage Mayor Kimble stated that the city is only concerned with the square footage of the structure and the location on the lot — not the number of stalls Mr. Gilberg stated that the foundation wall of the old barn would be difficult to maintain if the new structure is built and that the attached shed is already on his property. He explamed that he is agreeable to the new garage, without a survey being done, if it starts in the same location as the existing footpnnt — without the shed. He stated that this is what they had agreed to — the 2 foot setback. He is unaware of his exact lot lines. He feels that there is no need to encroach on his property so tightly and that zero lot lines are for townhomes and twwnhomes and that is not what he purchased when he bought his home 7 City Council Meeting No 00 -09 Apnl 17, 2001 Councilmember Rhemberger asked if the fence and hedge were on Mr Hudak's or Mr. Gilberg's property The fence is on Mr Hudak's property and Mr Hudak feels that the hedge runs evenly down the property line. City Attorney Magnuson stated that this problem is not unique to this block. He also doesn't feel that a variance should be granted when property location or ownership is in question He feels that obviously a survey, although expensive, would have to be done There is no municipal obligation to fix this type of problem Mayor Kimble closed the public heanng Councilmember Bealka asked how old the garage is Mr Hudak stated that the garage is as old as the home — built in 1892 Councilmember Bealka asked Dave Magnuson if there is a grandfather clause that applies to this situation Mr Magnuson stated that the ordinance states that non - conforming structures /setbacks gradually be eliminated, not expanded or intensified. There is always a question regarding repainng versus replacing. Councilmember Rheinberger asked if the $3900 figure for a survey is a reasonable figure. Mr. Eckles remarked that this figure could be all over the map. He did feel that this was 3 times what a normal survey would cost but that if a survey is extremely complicated, then this would not be out of line Councilmember Milbrandt summanzed that the issue is really the shed and the extra feet that it extends. Councilmember Zoller commented that he felt council should abide by the advice of the City Attorney Councilmember Bealka stated that the location of the existing building was probably the result of a handshake agreement, a long time ago Motion by Councilmember Rhemberger, seconded by Councilmember Zoller to sustain the decision of the Planning Commission All in favor. UNFINISHED BUSINESS Aunroval of Agreeement with Sala Architects for Public Works Facility City Engineer Eckles stated that staff has met with Wayne Branum and he has made some changes to the agreement based on staff's requests. City Administrator Knesel stated that he felt Council should wait to sign the agreement after the finance workshop with Sprmgsted Inc on May 1, 2001. Mr. Knesel was concerned about the language m the agreement that stated that the amount paid to the Architect included anticipated profit on the value of the services not performed by the Architect if the agreement were terminated. City Engineer Eckles stated that Mr Branum has agreed to strike that clause from the contract. Therefore, Sala Architects would be paid for actual work performed. 8 • • • City Council Meeting No. 00 -09 April 17, 2001 Motion by Councilmember Milbrandt, seconded by Councilmember Rhemberger adopting Resolution 2001 -88, approving the agreement with Sala Architects, conditioned upon review and approval of City Attorney Magnuson and the removal of "plus an amount for the Architect's anticipated profit on the value of the services not performed by the architect" from the contract. All in favor. Ayes Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays. None NEW BUSINESS Farmers Market Reonest for 2001 for Riverview Parking Lot Community Development Director Russell reviewed the Farmers Market request for use of the Riverview Parking Lot for 2001. Motion by Councilmember Rhemberger, seconded by Councilmember Bealka approving the use of the Riverview Parking Lot for the Farmers Market. All in favor. FEMA Grant for Fire Service Mayor Kimble reviewed the request for a FEMA Grant for a fire /rescue boat and a complete fire spnnkler system for the seven -story Rivertown Common senior residence. He stated that he felt the grant should be applied for and to provide fire service on the nver was necessary. He also felt that property along the nver would also benefit from this service. Councilmember Rhemberger stated that he felt that the City should not provide this service and that it should be left to other entities to provide services of this nature. He stated that besides the boat there would be ongomg costs that the City should not absorb. Councilmember Milbrandt stated that this may be a time to address the issue ofjomt services between cities before September once we know the grant status. Mayor Kimble said that like other grants the city could apply but would not have to accept the grant. Motion by Councilmember Zoller, seconded by Councilmember Milbrandt to allow application for the grant. Ayes: Councilmembers Milbrandt, Zoller and Mayor Kimble Nays: Councilmembers Bealka and Rheinberger COMMUNICATIONS/REOUESTS Letter from Bruggeman Homes Council received the letter from Bruggeman Homes requesting early annexation of property between Boutwell Road and County Road 12. 9 City Council Meeting No 00 -09 April 17, 2001 Councilmember Zoller stated that this issue was addressed when a letter was received in November 2000 and it was determined not to allow early annexation at this time. There was no action taken by Council on the Bruggeman Homes request. COUNCIL REOUEST ITEMS Councilmember Rhemberger stated that he knew there had been some action on the Temtonal Pnson and requested an update. Mayor Kimble stated that it is proceeding, financing has been approved, a closing date is being negotiated, but the title work and other items, such as real estate issues, still need to be addressed. Councilmember Bealka stated that he received a call from a resident on Hawthorne Lane who submitted a claim for sewer backup that was denied but a neighbor who also had a sewer backup afterward has already received payment for their backup City Administrator Knesel stated that the onginal claim was denied and that he has called the League of Minnesota Cities to take another look at the claim. ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to adjourn the meeting at • 10 23 p.m. All in favor ATTEST Diane Ward, City Clerk Jay L. Kimble, Mayor 10 Resolution 2001 - 81, Directing Payment of Bills Approving Utility Bill Adjustments — Sewer Charges Resolution 2001 - 82, relatmg to parking restrictions on S.A.P. 169 -121 from C.S.A H. 5 to ± mile SW in the City of Stillwater, Minnesota (Curve Crest Boulevard) Resolution 2001 - 83, Allowing conversion of hospital/medical coverage for retired employees Resolution 2001 - 84, Approving 2001 salary schedule for temporary, seasonal Community Service Officer Resolution 2001 - 85, Abating Delinquent Garbage Fees Assessments on Parcel No.'s 21.030.20 13.0006 and 31.030 20.0012 Resolution No. 2001 - 86, approving new off -sale liquor license for EKS, Inc. dba North Hill Liquor Store. Resolution 2001 87, approving the subdivision and preliminary plat approval for Amundson Place with Resolution 2001 - 88, approving of agreement with Sala Architects. • LIST OF BILLS • EXHIBIT " A" TO RESOLUTION #2001 -89 • • Advanced Sportswear American Classic Homes Arch Wireless Aspen Mills AT & T Berg Bag Company Braun Pump Controls CDW Government Inc Car Quest Central Landscape Supply Charles Cudd Construction Century Power Coordinated Business Systems Ltd Courier News Creative Art Supplies Cub Ecolab Gartner Refridgeration Globe Corporate Stay GFOA Greeder Electric Harrison, Sharon Hennepin Technical College High Technology Crime Investigation Holman, Rose Ice Skating Institute Intertechnologies Group J H Larson Johnson, Ron Lake Country Door Lansted Homes, Inc League of Minnesota Cities Legislative Associates, Inc Lehmicke Construction MacQueen Equipment Magnuson Law Firm McDonald Homes, Inc Melstrom, Jeff Menards Minnesota Safety Council National Civic League Nextel North Star Chapter ICBO Northern Traffic Supply Northwestern Tire One Call Concept Oxygen Service Company Packaging Store Uniforms Grading Escrow Refund Pager service Uniforms Cable Flood supplies Equipment maintenance Office supplies Vehicle maintenance Maintenance supplies Grading Escrow Refund Equipment maintenance Office equipment Advertisement Office supplies Concession supplies Building maintenance Equipment maintenance Seminar expense Seminar expense Repair Nelson Lift Seminar expense Education Dues Seminar expense Membersip Router Ports Equipment maintenance Photo development Building maintenance Grading Escrow Refund Advertisement Professional Service Snow plowing Equipment maintenance Professional Service Grading Escrow Refund Uniforms Equipment maintenance Membersip Office supplies CeII Phone Membersip Flood supplies Equipment maintenance Professional Service Equipment supplies Freight 908 00 4,500 00 614 81 345 84 62 89 9,881 28 182 85 26 49 113 89 406 05 1,500 00 64 91 2,153 64 40 00 84 58 62 79 234 83 104 12 2,263 00 1,860 00 8,095 00 663 84 774 50 40 00 35 00 300 00 180 10 61 35 5 48 72 00 1,500 00 230 00 5,950 00 1,065 00 1,212 48 14,631 13 1,500 00 82 50 854 15 225 00 198 00 212 31 45 00 1,872 27 28 00 1 60 66 76 18 97 EXHIBIT " A" TO RESOLUTION #2001 -89 Page 2 PC Pit Stop Pitney Bowes Pod's Tire Porta Pot Sanitation Quality Flow Systems Royal Crest Properties St Croix Office Supplies St Croix Tree Service Sanders,Wacker,Bergly Inc Shifts, Cindy Shorty's State of Minnesota SRF Consulting Group Stepp Manufacturing Co The Gazette Stillwater Sunrise Rotary Club Tee's Plus Thompson Publishing Tomten Environmental Design Transcom Viking Office Walmart Ward, Diane Washington County Government Center Wells Fargo Bank Wet Technology Inc Wright County Bag Company Yocum 011 MANUAL CHECKS APRIL 2001 US Post Office Appletree Institute Internal Revenue Service Postmaster Postmaster Xcel Energy Minnesota Dept of Public Safety ADDENDUM TO BILLS BCA Courier Justice Planning & Management Assoc Cy's Uniforms Office supplies Maintenance agreement Vehicle maintenance Flood supplies, Monthly rental Equipment maintenance Grading Escrow Refund Office supplies Maintenance Professional Service Mileage, Dues Laundry Exemption certificate Professional Service Equipment maintenance Advertisement Membersip Uniforms Subscription Professional Service Flood supplies Office supplies Office supplies Mileage Collection fee Agent fees Maintenance supplies Flood supplies Flood supplies, fuel Newsletter postage May Health Insurance Arbitrage Rebate Utility Postage Postage for Meter Electicity/Gas Title Transfers Seminar Publication Subscription Uniforms 102 18 461 00 63 20 453 90 2,001 60 3,000 00 183 69 95 85 595 00 43 98 43 93 60 00 223 25 515 63 65 24 115 00 129 85 279 00 820 00 131 61 168 12 141 67 14 35 4,069 50 375 00 167 00 6,885 00 3,796 78 984 12 13,491 41 15,476 52 952 74 4,000 00 9,612 66 18 00 800 00 55 72 75 00 278 35 1.. • • • • • EXHIBIT " A" TO RESOLUTION #2001 -89 Page 3 Humane Society Johnny's TV McLeod Minn Environmental Health Service MN Pollution Control Agency Mister Car Wash MJ Raleigh Trucking MTI Distnbuting Nelcom Qwest St Cloud State Univ St Croix Office Supplies Stefan, Tim & Amy Treadway Graphics Verizon Xcei Adopted by the City Council this 1st day of May, 2001 1st Qtr Fees Equipment Telephone Professional Service Application Fee Vehicle maintenance Sand, snow plowing Equipment maintenance Equipment maintenance Telephone Seminar Office supplies Purchase of property Equipment supplies Wireless Electricity/Gas 1,369 05 1,501 64 634 19 150 00 240 00 29 77 2,41054 388 40 1,195 51 1,313 33 1,084 00 258 04 905 00 423 34 479 07 11,869 20 TOTAL 160,327 34 • • • MEMORANDUM To: Mayor and City Council From: Sue Fitzgerald, Planner Date: May 1, 2001 Re: Annual Heritage Preservation Awards National Preservation Week is May 13 to 20. The Stillwater Heritage Preservation Commission has selected the following individuals and businesses to receive one of their annual awards. These awards are given on the basis that the project reflects the finest example of carrying out the spirit and intent of the Historic District Design Guidelines. Jay and HPC Chairperson Howard Lieberman will present each recipient with a plaque at the May 1 Council meetmg. The recipients are: REUSE OF AN EXISTING BUILDING AWARD River Market Community Coon Kerry Larson Ann DeLaVergne and The Valley Bookseller Jocelyn and Jim Tilson SIGNAGE AWARD The Dreamcoat Cafe Kristin and Lars -Erick Carlson USE OF AND OUTDOOR SPACE AWARD Camrose Hill Flower Studio Cindie Sinclair Jim Cunningham Jimmy Hartman DESIGN AWARD Ascension Episcopal Church Reverend Jery Doherty s • DeMay & Associates 420 Summit Ave. The University Club St Paul, MN 55102 PH: 651 - 291 -0297, FAX: 651 - 291 -7965 s • DATE: May 1, 2001 TO: Mayor & City Council City of Stillwater FROM. Ted Thompson RE. St. Croix Bridge Update New Bridge Email Wasliftee NOM Uvlsery Cana en Ilsbtk Preservation MEMORANDUM In addition to finding key contact information on the City of Stillwater website, I have also set -up an email for people wanting to offer assistance with writing letters or sending email, and to be placed on a `Stillwater Bndge Update' email list The new email address is: stillwaterbridge @yahoo.com I have followed up with each of the Congressional offices on the status of the project and the efforts of the City of Stillwater. I had a conversation with Congressman David Obey's office regarding a request for $15 million in mitigation funding to meet Department of Interior's requirement to establish a Conservation Fund. Mr. Obey's office had several questions that needed to be addressed by the Minnesota and Wisconsin Departments of Transportation and the National Park Service, and possibly the Federal Highway Administration. I summarized this conversation and forwarded the pertinent information to these agencies asking that they respond to the questions raised by Mr. Obey's staff According to two sources, the Advisory Council on Historic Preservation has formally sent a letter to Secretary of Interior Norton asking that she eliminate the previous Secretary's requirement for a $15 million Conservation Fund in order to allow the histonc lift bridge to remain in place. While I don't have a copy of the letter yet, it is my understanding that the premise of this request is that the Department of Interior should be protecting historic and natural resources equally, and to put a `price tag' on one over the other is inconsistent with the dual role of the Interior Department to protect both types of resources. etT(IRspSIt IIR In a recent conversation with officials of the Minnesota Department of Transportation, including the Commissioner, it was made very clear that they see the June 1 deadline as a final date for action. As I discussed activities that are underway and prospects for resolving 1 outstanding issues, it appeared that nothing would be deemed satisfactory to obtain an extension of the June 1 deadline. The Wisconsin Department of Transportation is being much more flexible on this date, and I believe that they would be willing to extend the deadline to allow Congressional and other efforts a chance to succeed. Unfortunately, MnDOT is the lead agency therefore if it stays firm on the June 1 deadline, there is absolutely no ability for Congress to authorize or appropriate the needed mitigation money. In other words, the June 1 `drop dead date' is a date that will ensure failure. Oak Pa* BOOB As I indicated at an earlier council meeting, when I initially met with MnDOT regarding the outstanding issues, MnDOT officials indicated they felt issues with the city of Oak Park Heights could be reconciled and that they would prefer to take the lead in trying to resolve those issues. Naturally, I was receptive given the positive view they exhibited. At about the same time I met with Oak Park Heights Mayor David Beaudet to discuss outstanding issues and to convey MnDOT's request. Mayor Beaudet was receptive to the idea and stressed the desire of the city to work toward a positive resolution. Unfortunately, it has taken approximately 5 weeks to schedule the first significant meeting to work on these issues. The Highway 36 project is technically separate from the New Bridge project, but from a real and practical standpoint, they are essentially one given the understandable position of the city of Oak Park Heights that an appropriate improvement plan for Highway 36 is a necessary component to gain municipal consent for the new bridge project Lit. s( tae Lit Bridge The future of the lift bridge will essentially be decided on June 1. If MnDOT decides to terminate this project, the days would appear to be number for the lift bridge. MnDOT will not expend significant resources on this structure, especially given the agency view that it has long been an impediment to plans for a new bridge. In other words, the sooner it is gone, the sooner a new bridge can proceed. The current plans that call for a Conservation Fund would essentially give the lift bridge an indefinite life If the new bridge plan were terminated, it would be highly unlikely that Transportation officials would spend the $5 million Congressional appropriation on the lift bridge. • Waskketn Cea■ty Beard et Oearalssleaers I provided an update to the Washington County Board last Tuesday, indicating the remaining obstacles and the need for action by all supporters of the new bridge. The difficulties with the time line were also addressed, among other issues, and I will be urging the County Board to take direct action in support of extending the June 1 deadline in order to allow time to resolve issues. In Minnesota, the House Transportation bill has a provision to prohibit the Commissioner from removing the St. Croix River Crossing project from the STIP or project-scheduling list. A bridge - related amendment was offered by Senator Bachmann on the floor of the Senate last week but it was ruled out of order because it was offered after the third reading of the bill. Under Senate rules, amendments cannot be offered after the third reading of the bill. /-0 Press Leverage There has been an increase of press coverage on this issue over the past two weeks. The Pioneer Press had a story highlighting the city's call to action for supporters of a new bridge, and similar stones ran in the local papers. There has also been an increase in the number of letters to the editor (on both sides of the issue) in the local papers. Finally, Jason Lewis invited the mayor and me to be on his show last night for an hour discussing the project and remaining obstacles. • • MEIN SUM SIIIIINWI: Beginning tomorrow, there are 30 days left in the deadline unposed by MnDOT. I am increasingly convinced that MnDOT does not want to proceed with this project, and have moved from a `reactive' stage to more of an inactive or opposition stage. I've concluded this for several reasons including the rejection of my request that MnDOT communicate to the Minnesota and Wisconsin Congressional delegations that this project is still on the priority list, and that if outstanding obstacles are overcome, the two states are prepared to move ahead with the project. This request was rejected twice by MnDOT and while WisDOT appears more amenable to the idea, I have not yet had a conclusive answer as to whether they will send such a letter. Many people I have been speaking with have indicated that a principle under which MnDOT is trying to operate is that if projects aren't ready to go, they need to shift resources and efforts to those projects that are ready. In addition, the desire to avoid protracted discussions, negotiation and maneuvering on projects is more evident than in prior years. While in principle it is hard for anyone to disagree with this, in reality, it is very difficult to find any project that doesn't involve contentious issues that involve significant negotiation to address outstanding issues. Many people close to the Stillwater Bridge issue believe that the obstacles overcome over the past decade have been much greater than those we currently face, and that while the current obstacles are problematic, they can be overcome if given a reasonable amount of time. Again, one of the most important things people should do is send letters, emails and make phone calls to the Commissioner of Transportation and Governor Ventura — they need to know how important this project is to the Stillwater area. ACTION PLAN: • Request a meeting between Governor Ventura and Mayor Kimble to discuss the current situation. • Formally request from MnDOT a written explanation of its position regarding the June 1 deadline. • Formally request a response from WisDOT to the question of whether they would be willing to extend the June 1 deadline. • • • • Continue to meet with affected agencies to discuss possible solutions to outstanding issues. • Have the Mayor send a letter to Transportation Conferees asking that they support the House position with regard to the bridge project. • Lobby conferees in support of the House position. • Continue the `call to action' of supporters of the New Bridge. • Generate additional press opportunities in support of the new bndge. • Other action as necessary and appropriate. Minnesota www.state.mn.us Governor Jesse Ventura State Capitol St Paul, MN 55155 Phone. 651 - 296 -3391 FAX. 651 -296 -2089 www governor state mn us /email form html Commissioner El Tinklenberg MN Department of Transportation 395 John Ireland Blvd , 4 Floor St Paul, MN 55155 Phone 651- 296 -3000 FAX 651- 297 -4795 Email info @dot state mn us U S Senator Mark Dayton 346 Russell Senate Office Building 4 , Washington, DC 20510 Phone 612 - 727 -5220 FAX 612- 727 -5223 • U S Senator Paul Wellston 136 Hart Senate Office Building Washington, DC 20510 Phone 651 - 645 -0323 Fax' 651 -645 -0704 Email senator a,wellstone senate goy U S Congressman Bill Luther 117 Cannon Building Washington, DC 20515 Phone 651- 730 -4949 FAX 651- 730 -0507 Email bill luthet a.mail house gov Stillwater Bridge: Key Officials Wisconsin Www.wisconsin.gov Governor Scott McCallum 115 East State Capitol Madison, Wisconsin 53702 Phone 608 - 266 -1212 FAX 608 -267 -8983 WisGov@crov state wi us Secretary Terry Mulcahy Wisconsin Dept of Transportation 4802 Sheboygan Ave , P O. Box 7910 Madison, WI 53707 -7910 Phone. 608 - 266 -1114 Terry mulcahy@dot state wi us U S Senator Herb Kohl 330 Hart Building Washington, DC 20510 Phone 414 - 297 -4451 Email Senator_Kohl@Kohl senate gov U S Senator Russell Feingold 716 Hart Building Washington, DC 20510 Phone 608 - 828 -1200 Email. Russel] Feingold@Feingold senate gov U S Congressman Ron Kind 1713 Longworth Building Washington, DC 20515 Phone 608- 782 -2558 Email Ron Kind @mail house gov (Represents district across the truer front Stillwater) Staples Neighborhood Field Gathering • Recently a survey and two petitions have gone around to residents in regards to the future of Staples Field. However, it has been discovered that not many of us really know what is going on or how much say we really have. Here is our opportunity as a Community to talk to one another about this issue. Whether you physically use the park or not, it's your tax money at work and you have a say and a stake in the process. oss1 6° 1 b e 0 ,,s0 0 4(0" o3 i tio -11-- "•■■ s\ Sunday 6 May 2001 3:00 pm - 7:00 pm Staples Field (on the corner of Martha and Aspen) Grill Available For Event Use This is our chance to come together as a community, to speak our mind on this issue, and to have some fun. LIST OF BILLS • EXHIBIT " A" TO RESOLUTION #2001 -89 • • Advanced Sportswear American Classic Homes Arch Wireless Aspen Mills AT & T Berg Bag Company Braun Pump Controls CDW Government Inc Car Quest Central Landscape Supply Charles Cudd Construction Century Power Coordinated Business Systems Ltd Courier News Creative Art Supplies Cub Ecolab Gartner Refndgeration Globe Corporate Stay GFOA Greeder Electric Harrison, Sharon Hennepin Technical College High Technology Crime Investigation Holman, Rose Ice Skating Institute Intertechnologies Group J H Larson Johnson, Ron Lake Country Door Lansted Homes, Inc League of Minnesota Cities Legislative Associates, Inc Lehmicke Construction MacQueen Equipment Magnuson Law Firm McDonald Homes, Inc Melstrom, Jeff Menards Minnesota Safety Council National Civic League Nextel North Star Chapter ICBO Northern Traffic Supply Northwestern Tire One Call Concept Oxygen Service Company Uniforms Grading Escrow Refund Pager service Uniforms Cable Flood supplies Equipment maintenance Office supplies Vehicle maintenance Maintenance supplies Grading Escrow Refund Equipment maintenance Office equipment Advertisement Office supplies Concession supplies Building maintenance Equipment maintenance Seminar expense Seminar expense Repair Nelson Lift Seminar expense Education Dues Seminar expense Membersip Router Ports Equipment maintenance Photo development Building maintenance Grading Escrow Refund Advertisement Professional Service Snow plowing Equipment maintenance Professional Service Grading Escrow Refund Uniforms Equipment maintenance Membersip Office supplies Cell Phone Membersip Flood supplies Equipment maintenance Professional Service Equipment supplies 908 00 4,500 00 614 81 345 84 62 89 9,881 28 182 85 26 49 113 89 406 05 1,500 00 64 91 2,153 64 40 00 84 58 62 79 234 83 104 12 2,263 00 1,860 00 8,095 00 663 84 774 50 40 00 35 00 300 00 180 10 61 35 5 48 72 00 1,500 00 230 00 5,950 00 1,065 00 1,212 48 14,631 13 1,500 00 82 50 854 15 225 00 198 00 212 31 45 00 1,872 27 28 00 1 60 66 76 EXHIBIT " A" TO RESOLUTION #2001 -89 Page 2 Packaging Store PC Pit Stop Pitney Bowes Pod's Tire Porta Pot Sanitation Quality Flow Systems Royal Crest Properties St Croix Office Supplies St Croix Tree Service Sanders,Wacker,Bergly Inc Shilts, Cindy Shorty's State of Minnesota SRF Consulting Group Stepp Manufacturing Co The Gazette Stillwater Sunnse Rotary Club Tee's Plus Thompson Publishing Tomten Environmental Design Transcom Viking Office Walmart Ward, Diane Washington County Government Center Wells Fargo Bank Wet Technology Inc Wright County Bag Company Yocum Oil Adopted by the City Council this 1st day of May, 2001 Freight Office supplies Maintenance agreement Vehicle maintenance Flood supplies, Monthly rental Equipment maintenance Grading Escrow Refund Office supplies Maintenance Professional Service Mileage, Dues Laundry Exemption certificate Professional Service Equipment maintenance Advertisement Membersip Uniforms Subscription Professional Service Flood supplies Office supplies Office supplies Mileage Collection fee Agent fees Maintenance supplies Flood supplies Flood supplies, fuel 18 97 102 18 461 00 63 20 453 90 2,001 60 3,000 00 183 39 95 85 595 00 43 98 60 00 223 25 515 63 65 24 115 00 129 85 279 00 820 00 131 61 168 12 141 67 14 35 4,069 50 375 00 167 00 6,885 00 3,796 78 • • • • • • EXTENDING FIRE PROTECTION CONTRACTS WITH TOWNSHIPS OF STILLWATER, MAY, AND GRANT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the fire protection contracts between the City of Stillwater and Stillwater Township, May Township, and Grant Township, for the period May 1, 2000, to April 30,12001, are hereby extended to August 31, 2001 Adopted by Council this 1st day of May 2001 ATTEST Diane F Ward, City Clerk Jay L. Kimble, Mayor Pnnt.d on Recycled Paper Apnl 17, 2001 City of Stillwater Nile Kriesel 216 N. 4 Street Stillwater, MN 55082 Dear Nile- Sincerely, 4/ L c _ 41611/4 Anne Gelbmann Environmental Coordinator Enclosure WASHINGTON COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT GOVERNMENT CENTER 14949 62ND STREET NORTH • P 0 BOX 3803 • STILLWATER, MINNESOTA 55082 -3803 Office (651) 430 -6655 • TDD (651) 439 -3220 • Facsimile Machine (651) 430 -6730 APR 2 3 Enclosed you will find the License To Use Real Property for the household hazardous waste event that will be held at the Lily Lake ice arena on May 10, 2001. Please sign this license and return it to me at your earliest convenience Kathleen Nyquist from our office will be contacting you in the next few weeks to discuss the details of the collection We are looking forward to another successful household hazardous waste clean up event in Stillwater If you have any questions regarding this program, please contact me at 430 -6683 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION Mary L McGlothlin Director 0 • • • • • • This Agreement is entered into this day of , 2001 between the City of Stillwater, as Licensor, and the County of Washington, as Licensee. WHEREAS, Washmgton County wishes to collect household hazardous waste from residents at the Lily Lake Ice Arena; and WHEREAS, the collection of household hazardous waste would benefit the residents of Stillwater and surroundmg cities NOW, THEREFORE, IT BE HEREBY MUTUALLY AGREED AS FOLLOWS. I GRANT OF LICENSE Lily Lake Ice Arena 1208 S. Greeley Street Stillwater, MN LICENSE TO USE REAL PROPERTY The City of Stillwater hereby grants to Washmgton County a license to collect household hazardous waste at the following described site II. LIMITATION TO DESCRIBED PURPOSE AND TERM The licensed premises may be used by Licensee solely for the purpose of collecting household hazardous waste and for incidental purposes related hereto on May 19, 2001 III. PAYMENT Licensee shall pay the City of Stillwater $150 per collection event. Payment shall be received 30 days after the collection event. Payment shall be made to: City of Stillwater 216 North Fourth Street Stillwater, MN 55082 IV INDEMNIFICATION Licensee agrees to indemnify and save harmless Licensor against any and from any and all costs, damages, and claims whatsoever for damage or injury to any person or persons, firm or corporation, or property ansmg out of or from Licensee's negligent or otherwise wrongful acts or omissions occurring on or at the licensed premises except such damage, expenses, demands, and claims caused by the negligent or intentional acts of Licensor, its agents, servants or employers. V INTEGRATION This Agreement embodies the entire understanding of the parties and there are not further or other agreement or understandings, written or oral, in effect between the parties, relating to the subject matter hereof. This instrument may be amended or modified only by an mstrument of equal formality signed by the parties • • • • • • IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below CITY OF STILLWATER WASHINGTON COUNTY BY BY. TITLE DATE DATE BY. DATE BY. Mary McGlothlm, Director Department of Public Health and Environment DATE• DATE• Chair, Washmgton County Board of Commissioners Jim Schug County Administrator APPROVED AS TO FORM BY: Assistant W : shin . n County Attorney c /X3/ RIVER VALLEY ARTS COUNCIL April 23, 2001 Mayor Jay Kimble City Hall City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Kimble PO BOX 701 STILLWATER, MN 55082 (651) 439-1465 FAX (651) 439 -1560 isnotv. .6-€. ` ( zo DOJ r Sincerely, APR 2 7 7AAI Lam.. l On behalf of the Board of the River Valley Arts Council (RVAC), I submit this request to the City of Stillwater for $2,000 in support of the 7 Annual Stillwater Art Crawl. Past City and business support has been vital to the success of RVAC and our annual programming efforts. RVAC is a community based, volunteer operated, multi-disciplinary arts organization that serves the St Croix Valley, as well as most of Washington County. Founded in 1993, we are still continuing the important work of facilitating an organized approach to nurture and build a solid, vital, and accessible arts network and arts pro .: :.g that would serve the entire St. Croix Valley. RVAC is seeking funding for its annual Art Crawl that will be held downtown on Friday, June 15 (5:00 p.m. — 9.00 p m.) through Saturday, June 16 (11:00 a.m. — 5:00 p.m). Seventy -five St. Croix Valley artists will display, explain, and sell their work in business locations along Main Street and, for the first time, in The Armory. The Art Crawl runs in conjunction with the Greater Stillwater Chamber of Commerce's Taste of the Valley This year 50- juried artists, representing the visual, design, literary, media, and music arts will participate in 30 business locations. An exciting addition to our Crawl this year is that we will have the opportunity to include groups ofun juried artists in The Armory These artists include: Senior citizens from the Good Samaritan Center, Senior high school art students from Stillwater Area High School, artists of all ages who are deaf and belong to The Deaf Art Clay Club, adult artists from Osceola's Art Barn, and various p 7. . g groups including: Vallee De Croix, Ballet Jubilate, St. Croix Festival Theater, and the Valley Chamber Chorale. This new location should provide an ideal setting for artists and audience members to exchange words, thoughts, and ideas! Enclosed for your information is RVAC's 2000 Annual Report, current year's operating budget, and a list of the Board of Directors. I would be more than happy to meet with you regarding our request or any of the River Valley Arts Council programs. Thank you for your past support, and for your consideration of this request. \ COW . 6 - Jammi Hansen Blair, Administrator • • • 1 Income: Grant Income: Misc. Income: River Valley Arts Council 2001 Budget Vs Actual REVENUES Donations Membership Eamed Income (Sale of Posters & Notecards) MRAC Admin Interest Gen Op Grants MRAC Project Grants Music on the Waterfront 2001 Art Crawl School Arts Program Miscellaneous 'fit Q ; ` w s " MS Administration: Administration Contracts Bank Charges Conf , Meetings, Classes Computer Host Service Computer Supplies Dues & Subscriptions Insurance Legal Fees Mileage Misc Expense MRAC Admin (.mileage, pnnting, & post )** Office Rental Petty Cash Postage & Ship Printing Prof Consultants Supplies Taxes/Fees Telephone Advertising Programs: Lakeview Member show Art Crawl Music on the Waterfront MRAC Re -Grant School Arts Program PM ' 4r• �''� a'. - �` .X • M1 i `:.f r�F�/` `a. �,'"�' � ` ;,X �'.'z�'°a a�^ °. +A Sheetl Page 1 2001 Budget 2001 Actual' $ 4,000 00 $ 10,000 00 $ 880 00 $ 2,700 00 $ 100 00 $ 45,500 00 $ 27,000.00 $ 10,000 00 $ 9,000.00 $ 9,000 00 $ 200 00 10000 965 00 6,000 00 15,000 00 3,000 00 1 $118,380.00 1 $25,065.00 I 2001 Budget 2001 Actual! 32,000 00 50.00 2,000 00 18000 1,000 00 200 00 300 00 100.00 200 00 100 00 2,700 00 2,100 00 15000 2,500 00 5,000 00 9,000.00 1,000 00 $0.00 2,000 00 $ 2,000 00 $ 800 00 $ 9,000.00 $ 10,000.00 $ 27,000.00 $ 9,000 00 $ $118,380.00 4,944 00 60 00 220 36 300 00 30 00 1144 525 00 728.15 2,786 75 1,938.80 75.00 742 33 15,000 00 3,000 00 $30,361.83 ($5,296.83) Name & Address Karl Aaro, Board Chair 522 So. 6 St Stillwater, MN 55082 Dawn Aerts 612 Pine Tree Trail Stillwater, MN. 55082 Ann Gonzales 13390 Manning Trail North Stillwater, MN. 55082 Robert Knapp, Vice Chair 107 East Laurel Stillwater, MN. 55082 Mona Rane Kohout 14995 130 St. Lane No. Stillwater, MN. 55082 Barbara Krinke 110 E. Mulberry Street Stillwater, MN 55082 Ann Rinkenberger Harvest Moon Community Farm 14363 Oren Road North Scandia, MN 55073 Kathy Ryberg 10801 Penfield Ave. Court Stillwater, MN. 55082 John Spaulding, Secretary 1232 3'" St Hudson, WI. 54016 Dave Spencer, 10135 Waterfront Drive St. Paul, MN 55129 -8581 Norman Steere 17060 North 116 Street Stillwater, MN. 55082 Jannni Hansen Blair, Interim Admin. , 670 G Kingfisher Lane Woodbury, MN 55125 Updated as of 4/23/01 2001 RVAC's Current Board Members: Phone & E-mail Term Expires (h)651 -439 -2509 12/31/03 (w)651- 310 -7065 (fax): 651- 310 -5619 kpaaro@aol com (h) 651-430-3280 (w)651- 439 -4001 jaerts@msn.com (h) 651 -430 -1000 (cell) 612- 889 -0979 gonzales5@uswest net (h) 651 -430 -8859 (w)651- 351 -4125 robert.knapp@ufeinc.com (h) 651- 283 -9807 (w)651 -439 -1675 (ext 4) (w)651 -351 -0383 (h) 651 -439 -8461 (fax) 651 -439 -8498 (h&w)651- 433 -4358 (fax) 651- 433 -4652 hmcf@mailcity.com (h) 651 -439 -9595 (w)651- 351 -8806 rybergk @stillwater.k12.mn us (h&w)715- 377 -1618 jcamwr @dellnet.com (h) 651-430-1249 (w)651- 223 -6513 spedav @briggs.com (h &w)651- 430 -9591 (fax) 651 - 439 -0993 Daily Grind: 430 -3207 (h) 651-238-2519 (w) 651 -439 -1465 (fax)651- 439 -1560 (new!) rvac@mtn.org jamml@mn.uswest net 12/31/01 12/31/02 12/31/03 12/31/03 12/31/01 12/31/02 12/31/03 12/31/01 12/31/01 12/31/02 RVAC P.O. Box 701 Stillwater, MN. 55082 www.rvac.org • • • Memorandum • • To: Mayor and City Council From: Diane Ward, City Clerk Date: 04/26/01 Subject: July 3, 2001 Meeting The purpose of this memo is to ask Council if they wish to hold a Council meeting on Tuesday, July 3. Last year Council held one meeting in July There was a 4:30 and 7 00 meeting. It was a long agenda with 18 public hearings, but the meeting adjourned at 10 10 p.m. ACTION REOUIRED: Discuss the option of one meeting in July and provide staff with Council's preference to hold two meetmgs or just one meeting m July • • • Memorandum To: Mayor Kimble and City Council Members cc: Nile Kriesel From: Larry Dauffenbach, Police Chief Date: 04 /25/01 Re: Civil Defense Siren Liberty- Legends Area Discussion: Due to the continued development of the western edge of Stillwater, a new civil defense siren is needed to service the Liberty - Legends area Money has been budgeted in the civil defense fund to cover the cost of a new siren There are currently five sirens in the City of Stillwater Four have been replaced within the last 10 years. They are the new style -127 decibel, 5000 -foot radius siren They are located at the Oak Glen Country Club maintenance building, Moore and North 4 Street, Willard and South 4 Street and the water tower property near Lily Lake School. There is also a smaller, old style, 1200 foot radius siren located on Nightingale and Woodridge. The sirens are used as a severe weather warning device for people who are outside They are not designed or intended for people who are inside a dwelling. Other means are used to notify these people. (weather radios, television, radio stations, pagers, cell telephones, etc.) I have consulted with Steve Nelson of Nelson Radio as to the location and type of siren needed. Nelson Radio currently maintains all other sirens in Stillwater. The siren recommended is a 127 - decibel siren. It has a 5,000 - foot radius, which is almost a 2 -mile diameter area However, because of wind and weather conditions it is recommended as a 4400 -foot radius. The recommended location of the siren is at Liberty Park. It will be located on the top of a 50 -foot wooden pole on the west side of the park. The ground is higher there and will give more sound coverage. The siren will rotate 360 degrees when in use. There is some overlapping of siren coverage, however this is recommended to avoid dead spots. See the attached map for coverage 1 I have received two bids to install the siren. Nelcom Communications cost is $17,645 43 and Federal Warning Systems Inc cost is $18,210 23 Recommend approval of site and also approval of the bid from Nelcom Communications to install siren April 25, 2001 2 • • • • • ri um mama u 1 U. , + uv - UWov 1 VA V unb.n v11101 L0,17 WOW 101 WOW C iii i, i is Stillwater Police Dept Attn Police Chief Larry Dauffenbach 216 North 4 Street Stillwater, MN 55082 Re: New Outdoor Warning Siren Installation Dear Chief Dauffenbach, LIMO - 111i - 010 1 1111110 11 41 1 1.1 October 16 , 2000 I am pleased to present the following quote for a new Outdoor Warning siren to cover the area on the West side of the City The cost for the new 2001 DC siren, including batteries to allow it to continue operating in the event AC power is lost, the controls, contactors and weatherproof cabinets, as well as installation is $17,645 43 and includes the following Material • 2001 DC Outdoor Warning Siren, Dual steel weatherproof cabinets, 50 foot Class 2 treated mounting pole, single phase, overhead electrical disconnect, electrical conduit, FRN fuses, #2 AWG copper wiring, lugs, ground wiring, fittings, lags, straps, crimps and other associated mounting hardware Deep cycle power batteries, Labor Mounting of the siren head, power converter, and radio receiver / decoder onto the above wooden pole Install metal conduit and flex cable as appropriate between the various transformers, motors, contactors, disconnects and controls Wire between all of the components Install single phase fused disconnect with overhead service entrance Auger and install pole into place using heavy equipment File affidavit for electrical inspection and utility company power hookup. Power company charges (if any) such as membership fees, hookup fees, etc are not covered in this quote and would be between the city and the power company directly Since the exact location of the Outdoor Siren is tentative, the quotation is based upon overhead electrical power If underground power connection is required, it would be an additional charge Thank you for the opportunity to continue serving the City's Public Warning System needs Sincerely, 4/ / ‘ °44-146.-- Steven L Nelson President APR -24 -2001 18'28 651 - 460 -6686 93% P 02 FROM FEDERAL WARNING SYSTEMS FAX • OUTbOOR WARNING SIRENS INDOOR ALERT RECEIVERS GAS ENCODERIbECOCEPS LOVV:POWER AM SPOADCAST STATIONS TO: CITY OF STILLWATER, MN DATE 4/25/01 ATTENTION: 651%351 -4940 -� Police Chief Larry Dauffenbach PAGEI OF 1 FROM. G. M. Thompson FAX# 507/282 -4106 PHONE# 507/282 - 2113 SUBJECT' Quote Federal 20010C Siren and Instalation Chief Dauffenbach... We are pleased to submit our quote on one Federal 2001DC Siren as follows; 2001 SRN 127 db Rotating Siren; 2001DC Control and Battery Cabinets, DFCH Radio Receiver /Timer /Decoder, RP164 Antenna w Cable /Connectors; 50 ft Class 2 wood pole; Instalation Eighteen thousand two hundred ten and 23/100 Dollars $18,210.23 We look forward yo serving the City of Stillwater again. Respectfully submnted, FEDERAL WARNING SYSTEMS, INC. APR -25 -2001 10'20 Mrr . GJ 4UCJI 7 Zorn I r i PHONE NO ' 5072824106 F FEDERAL WARNING SYSTEMS, INC. R 530 N.W. 6th Ave. • Rochesier, MN 55901 Wats # 800/328 -4827 Ext. 5003 M e -mail danfws @aol.com If you have not received all of the above mentioned pages, please advise by calling or FAXing the numbers above Thank You 5072824106 96% P 01 • • 77111 BTR WREST II 7 City of 0 25 a PROPOSED Engrneermg Department WARNING SIRENS WARNING COVERAGE STILLWATER'S OAK PARK HEIGHTS PROPOSED SIREN LOCATION STILLWATER'S OAK PARK HEIGHTS STILLWATER CITY LIMITS 0 0 25 Miles • MEMORANDUM TO: Mayor and Council FR City Administrator RE. St Croix Caterers Management agreement for Rec Center and Lily Lake Arena, 2001 -2002 DA Apn127, 2001 Discussion. Accompanying this memo is the revised agreement between the City of Stillwater and St. Croix Caterers for management of the St Croix Valley Recreation Center and Lily Lake Arena for the period beginning May 1, 2001 thru April 30, 2002. The agreement is almost identical to the current agreement except for changes in the budget. The changes include some increases in costs based on cost of living and especially for energy costs. However, the management fees have not changed and remain at 5% of the gross revenues, not to exceed $35,000 The agreement contains the budget (as Exhibits A, B and C) for the period beginning May 1, 2001 and ending April 30, 2002 I have also mcluded a summary of the results of • operations for YE 12/32/00 (Exhibits 00 -A, 00 -B and 00 -C). Although revenues did well, the expenditures exceeded the budget. The primary reason for this was that there was a substantial mcrease in energy costs and to some degree the underestimation of the cost of the second sheet. However, overall, I think the results look acceptable. I have discussed the revenue and expenditure budget for the new contract period with Doug Brady, Manager of the Center I asked Doug to improve the advertising revenues and to look at possible overstaffing situations, as well as other areas where costs can be reduced. In my opimon, St. Croix Caterers have provided an excellent management service the past three years of operation. The feed back I get from the users of the Center has been very positive. Given the competing demands for the use of the facilities, I thmk the lack of negative feed back is a good indication of the type of service that is being provided. The Parks and Recreation Commission reviewed the agreement and the budget at their meeting of April 23 The Commission recommends approval. The Commission also asked Doug Brady to provide them with a report on how a rate increase would impact users of the facility. The report will go to the Commission at their next meeting with a recommendation to the Council for the June 5 meeting. Recommendation: Council approve recreational facilities management agreement between the City of Stillwater and St. Croix Caterers 71:6°C • • This 'ft. Agreement ( "Agreement ") is made this day of 2001, between the CITY OF STILLWATER, a Minnesota municipal corporation (the "City "), and HOME RULE CITY OF THE THIRD CLASS with offices at 216 N 4th Street, Stillwater, MN 55082, and ST CROIX CATERERS, INC., a Minnesota corporation, with offices at 301 S. Second Street, Stillwater, MN 55082 ( "St Croix "). Section 2. Responsibilities. 2.01 St. Croix's Responsibilities: WITNESSETH The City is the owner of Lily Lake Ice Arena ( "Lily Lake ") and the St Croix Recreation Center, 1675 Market Drive, Stillwater, Minnesota, which features two (2) indoor ice nnks, and a multipurpose domed field house (collectively, the "Facilities ") St. Croix is in the business of managing and marketing ice nnks and sports and entertainment facilities. St Croix has the knowledge and expertise to manage and market the Facilities NOW, THEREFORE, in consideration of mutual promises and other consideration the parties agree as follows: ARTICLE I OPERATING CONDITIONS Section 1. Term. ' ,� , , „� � ,4 • St. Croix will provide the City with the services set forth in this Article. Notwithstanding the foregoing, the City will have a right to terminate this Agreement, for its convenience, upon not less than sixty (60) days prior written notice to St Croix. In this event the City must pay to St. Croix all amounts owing to St Croix and accrued through the date of termination, it being understood that the purpose of this termination right is to comply with so- called "safe harbor” guidelines for management contracts under Section 1301(e) of the Tax Reform Act of 1986. a. Marketing and Promotion. St. Croix must perform all marketing activities which willbe undertaken to maximize the use of the Facilities by all persons, provide maximum revenue, as defined in Paragraph 2 01(n) below. St. Croix will conduct a promotional campaign for the Facilities in accordance with a plan for promotion which must be prepared and submitted to the City for approval within forty-five (45) days after the date of the agreement. b Scheduling St Croix must develop and maintain all schedules for events held at the Facility and scheduling must be accomplished in accordance with a rate schedule and Page 1 of 11 facility use policy established by City policy, applicable law, and in a manner to maximize the use of the Facilities so as to provide maximum Revenue, for the City. c. Concessions St. Croix will provide concession services at the Facilities for the sale, through manual service, vending machines and other methods (collectively, the "Concessions "). d Maintenance St Croix must perform all minor maintenance of the Facilities; provided that the responsibilities are limited to ordinary and routine maintenance e Custodial and Cleaning Services St. Croix must provide all routine cleaning and jamtonal services at the Facilities. f. Pest Control. St. Croix must perform all necessary pest control services, whether performed by St Croix or a pest control service engaged by St Croix. Snow Removal. St. Croix must perform all snow removal services on the pathways and sidewalks adjacent to the Facilities h. Trash Removal. St Croix is responsible for removal of all trash from the Facilities and agrees that it will not permit any employee, to place refuse outside the buildings on the Facility, except in designated Dumpsters, the location of which must be approved by the City. g. 1. Operational Services. St. Croix will direct all services required to stage (set up and take down) the Facilities for each event including, but not limited to, loading in and loading out the ice rink, dasher boards, the soccer floor and other sports event setups. St. Croix must hire and manage all management staff, ticket sales personnel, ushers and other personnel required for the operation of the Facility, including, but not limited to, ticket taking, program distribution and assistance to patrons general, including the handicapped. Ticket Sales. St. Croix must perform all aspects of ticket sales for events and activities including computenzed tickets. Ticket sales services will include ordenng, selling and accounting for tickets, reporting ticket revenues for a given event for each user of the Facility, cash and credit card processing, complete auditing and accounting for each event k. Security. St Croix must arrange for proper security for events at the Facility and for general security when events are not in progress. The security may be provided by St. Croix or by contract, in its discretion. St. Croix must review exterior crowd management and traffic control with the Stillwater Police. 1. Licenses and Permits. St Croix must obtain and maintain, on behalf of the City, all licenses and permits necessary for management and operation of the Facilities. Page 2 of 11 • • • m Separate Fund Established. On or before the effective date of this Agreement, the City will establish separate funds, separate from any other City funds which will be the exclusive use of all receipts and disbursements related to this Agreement ( "Sports Facilities Fund ") n Collection of Revenues St Croix will be responsible for the collection of all revenue "Revenue" is defined as the total amount received by St. Croix or any other person or entity operating on St. Croix's behalf from third parties, directly or indirectly arising out or the connected with and on behalf of the facility, including without limitation rental fees, use fees, concession sales, transactions for cash, less applicable taxes and except for contributions, interest earnings or other Revenues that may be collected by the City from time to time All Revenues generated by the use of the Facilities and collected by St. Croix will be deposited by St. Croix in a designated depository within twenty -four (24) hours of receipt The City will also deposit any Revenues it may collect from time to time related to the Facilities in the appropriate depository. The City is authorized at any time to obtain information and records from St Croix concerning proof of payment and venfy and inspect any records. o Disbursements The City will make disbursements from the Sports Facilities Fund to pay budgeted operating expenses Any authorized expense incurred by the City or by St Croix must be disbursed by the City from the Fund St Croix must use a purchasing system approved by the City and similar to the purchasing system established for other City funds. p Meetinms. St. Croix must, upon ten (10) days wntten notice, attend meetings held by the City of Stillwater Parks and Recreation Commission for the purpose of providing reports on the operations of the Facilities and/or to discuss issues or problems concerning the operations of the Facilities Attendance at meetings held by the City Council will also be required, upon ten (10) days written notice, for discussion of issues or problems that may require such meetings. 2.02 City's Responsibilities: a. Operating Hours. Determine the operating hours and rate schedule of the Facilities and its various components in consultation with St Croix b Trash Removal. Haul trash from the site, provided trash is placed in dumpsters provided by the City. c. Snow Removal. Plow snow from parking lot areas to be used by visitors to the Facilities and St Croix staff. d. Maintenance. Maintain all outdoor areas of the Facilities unless specifically listed as a St Croix responsibility. e. Marketing. Assist St Croix when possible in its promotion and marketing efforts f. Fee Approval. Approve all fees to be charged by St. Croix, including "mark -up" for resale items such as sports equipment and food and beverages. Page 3 of 11 g Bond Payments. Make all debt service payments in connection with the Tax exempt Revenue Bonds used to construct the project and all related accounting and legal services associated with this bond issuance It is understood that the debt service payments are to be made from Revenues generated by the Facilities, to the extent available Section 3. Budget and Revenue Reports. 3.02 The proposed budget must be reviewed by St Croix within th (30) days after submission Upon approval by St. Croix, which approval will not be unreasonably withheld, the proposed annual budget will become the final budget for the period until 3.03 St. Croix and the City may revise the Budget at any time by mutual written agreement. 3.04 Within fifteen (15) days after the end of each calendar month and within forty - five (45) days after the end of the Contract Year, St. Croix must deliver to the City a true and correct statement certified as true and correct by an officer of St. Croix, of all Revenues of the preceding calendar month and Contract Year, as the case may be, together with any reasonable supporting documentation requested by the City 3.05 St. Croix must deliver to the City on a daily basis a copy of the deposit made for that day and a revenue report by type of Revenue, including dollar amount and purchaser that reconciles to the daily deposit. Revenue reports for Saturday and Sunday deposits will be delivered to the City on the next business day. Section 4. The Management Fee: Additional Fees. 4.01 St Croix will be paid a fee equal to five percent (5 %) of the gross revenues ( "Management Fee "), not to exceed a total fee of thirty-five thousand and no /100 dollars ($35,000 00) for providing management services. The fee will be paid as follows: Page 4 of 11 • • • 4.02 The Management Fee is based upon an evaluation of the responsibilities of each party under existing circumstances. In the event of a substantial change in responsibilities based upon changed circumstances, the parties agree to meet and confer with regard to a modification of the Management Fee that is commensurate with the changed responsibilities. Section 5. Payment of Management Fees. Personal Services and Operating Expenses. 5.01 From the Sports Facility Fund, the City will pay the Management Fee on the first business day of each month for the preceding month and will pay the Personal Services Expenses, as defined in attached Exhibit B as developed pursuant to Paragraph 3 01 above, as they are incurred in the ordinary course of business and within twenty (20) days after receipt of a Personal Service Expense invoice from St Croix That portion of the Operating Expenses that will remain the responsibility of the City and will be paid directly by the City are defined on Exhibit C as developed pursuant to Paragraph 3 01 above 5.02 In the event that the Sports Facility Fund is insufficient to cover the Operating Expenses and the Management Fee due and payable during a month, the Deficiency will be paid by the City 5.03 Representatives of St Croix's management and the City must meet not later than the twentieth (20th) day of each calendar month to review revenues and operating expenses for the pnor calendar month Section 6. Operations. ARTICLE II CONCESSIONS 6.01 St Croix will cause the Concessions to be operated and conducted so that all persons who patronize the Facility will always be promptly and satisfactonly served. All foods and beverages sold must always be of the highest standard of quality and purity, must be stored and handled at all times consistent with excellent standards of sanitation, preservation and purity, must always be well prepared and satisfactonly served and must always conform to the requirements of all applicable federal, state and municipal laws, statutes, ordinances and regulation No imitation, adulterated or misbranded commodities may be stored, displayed or sold by St. Croix or any employees or contractors. 6.02 The City and St. Croix acknowledge that it is not always feasible to operate all the Concessions on a daily basis Periodically, the City and St. Croix will confer in an effort to agree upon the nature and scope of operation which is consistent with their respective interests. St. Croix will provide reasonable and adequate service consistent with the activities at the location for each event Page 5 of 11 Section 7. Capital Improvements, Equipment. Repair and Maintenance. 7.01 It may be desirable to consider additional capital improvements ( "Additional Capi Improvements ") and the purchase of additional equipment ( "Additional Equipment ") the Premises At any time St. Croix or the City may request a meeting to confer to consider the advisability of any Additional Capital Improvements and Additional Equipment No purchases of Additional Capital Improvements or Additional Equipment may be undertaken without the prior written agreement of the City 7.02 St Croix must maintain and repair the Equipment, the Additional Equipment, and replacements thereof, the Additional Capital Improvements and replacements thereof in accordance with the Budget and all manufacturers' warranty and preventive maintenance requirements, and the cost thereof. 7.03 The City, at its expense and not as an Operating Expense, must replace all Equipment, Additional Equipment, Additional Capital Improvements, and replacements, using prudent business judgment giving due effect to the nature, age, obsolescence and imminent obsolescence of such assets. 7.04 St Croix will be responsible for the ordinary housekeepmg and cleaning of the Facility and the Equipment, Additional Equipment and Additional Capital Improvements. ARTICLE III GENERAL TERMS AND CONDITIONS Section 8. Representation of the City. The City represents and warrants to St. Croix as an mduceme to St Croix entering into this Agreement, that it is the City's intent that the Facility will be permitted to be open to the paying public in a manner consistent with industry practices. Section 9. Standard of Operation. St. Croix represents and warrants to the City that it will maintain an efficient and high quality operation at the Facility comparable to other locations containing facilities similar to those of the Facilities Section 10. Accounting Records. Reports and Practices. 10.01 St. Croix must maintain accounting records relating to the Facilities using accounting practices in accordance with generally accepted accounting principles consistently applied. 10.02 St. Croix must establish internal financial control policies and practices which are in accordance with generally accepted standards in the industry and reasonably acceptable to the City. 10.03 The City will have unlimited access to all accounting records and supporting documentation of St Croix relating to the Facility during the term of this Agreement and for a period of three (3) years thereafter. The right to access will be exercised in a reasonable manner. Section 11. Default, Right to Cure, Consent to Jurisdiction and Waiver of Jury Trial. Page 6 of 11 • • • • 11.01 It will be an event of default ( "Event of Default ") hereunder if either party hereto a Fails to pay or deposit sums due by one party to the other within seven (7) days after written notice by the other of such failure, or b Fails to perform or comply with any other obligation of such party hereunder within thirty (30) days after wntten notice by the other of such failure (which notice will specify, in sufficient detail, the specific circumstances so as to give the defaulting party adequate notice and the opportunity to cure the same), provided however, that if the default is of a nature that it cannot be cured within thirty (30) days, then the defaulting party will not be deemed in default hereunder if it commences to cure the default within ten (10) days after the effective date of the notice of such default and diligently process to cure such default within ninety (90) days after the effective date of notice 11.02 The parties agree that it is in their best interests to resolve any disputes or defaults, and, accordingly, agree, that pnor to the exercise of any remedy granted hereunder, at law or in equity, upon an Event of Default, the parties will, in good faith, consider alternative dispute resolution procedures, including, without limitation, arbitration and mediation The party who wishes to exercise its remedies will notify the other party thereof, which notice will specify the alternative dispute resolution mechanism that the exercising party wishes to employ (the "Exercise Notice ") The parties will attempt in good faith to resolve the default by the alternative dispute resolution mechanism to which they agree, (including, without limitation, the binding nature of any such alternative dispute resolution proceeding); provided however that if no such resolution has been achieved within ninety (90) days after the effective date of the Exercise Notice, the exercising party may proceed to exercise its other remedies, including, without limitation, termination of this Agreement 11.03 The parties and each of them hereby irrevocably submits to the jurisdiction of Washington County Minnesota District Court over any action or proceeding arising out of or relating to this Agreement any other document evidencing the transaction contemplated by this Agreement Section 12. Insurance. 12.01 In connection with the employment of its employees, St. Croix will pay all applicable social security, re- employment, workers' compensation or other employment taxes or contributions of insurance, and will comply with all federal and state laws and regulations relating to employment generally, minimum wages, social secunty, re- employment insurance and worker's compensation. St. Croix will indemnify and hold harmless the City from all costs, expenses, claims or damages resulting from any failure of St. Croix to comply with this Section 12 01 12.02 St. Croix must procure and maintain insurance against any use or occupancy by St. Croix of the Facility or the operations of St. Croix at the Facility (which operations must include, without limitation, concessionaire uses, subletting and contract with independent contractors) and must name the City, its officers, directors, elected officials, employees and affiliates as additional insureds thereon The amounts of such coverages will be as follows: Page 7 of 11 a For Property Damage and Bodily Injury, and Automobile Coverage $2,000,000 per Occurrence and $2,000,000 General Aggregate b Products - Completed Operations Aggregate: $2,000,000 c Personal and Advertising Injury $ 1,000,000 per Occurrence d. Medical Expenses. $5,000 per Occurrence • 12.03 City must procure all Risk Property Insurance for the completed value of the Facility to cover the Facility including St Croix's use, occupancy and operation of the Facility against the penis of fire and other perils normally covered by an All Risk policy The City must be named insured on the property insurance. The City and St Croix agree to waive all rights against each other, and each other's subsidiaries, affiliates, agents and employees, for damages covered by the property insurance. Section 13. Indemnity. St Croix agrees to indemmfy, hold harmless, protect, and defend City or City's agents, representatives and any affiliated or related entities against any and all claims, loss, liability, damages, costs and expenses, including reasonable attorney's fees, that are alleged to have occurred as a result of or due to the breach of contract, negligence or willful misconduct of St Croix, its agents, consultants, subcontractors, employees or representative, to the extent that such claim, loss, liability, damage, cost or expense is alleged to have been caused by St. Croix, its agents, consultants, subcontractors, employees or representative. St. Croix hereby waives any claims it may, now or in the future, have against City which claims are or should have been covered by the msurance specified in this Agreement. By this indemnity, which is not intended to be the procurement of insurance, the City in no way knowingly or intentionally waives "maximum liability" as specified in Minn Stat §466.04 Section 14. Damaze to and Destruction of the Location. If all or part of the Location is rendered untenantable by damage from fire and other casualty which, in the reasonable opinion of the City, a. Can be substantially repaired under applicable laws and governmental regulations within three hundred sixty -five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), the City will forthwith at its own expense repair damage other than damage to its improvements, furniture, chattels or trade fixtures During the period during which the Facility or any part thereof remains untenantable until the Facility resumes full operation The Management Fee must be reduced accordingly, and St Croix and the City must jointly decide on an operating budget for the duration of the repair period and jointly determine whether to retain personnel during the repair penod, and ii Subject to applicable law, the term of the Agreement will be extended by the amount of time m which the Facilities are closed to the general public due to the damage b. Cannot be substantially repaired under applicable laws and governinental regulatio with three hundred sixty -five (365) days from the date of such casualty (employ], normal construction methods without overtime or other premium), then the City must Page 8 of 11 i • Section 15. Emulovees. • • notify St. Croix thereof In such case, either the City or St Croix may elect to terminate this Agreement as of the date of the casualty by wntten notice delivered to the other. 15.01 All persons engaged at the Facility in operating any of the services hereunder are the sole and exclusive employees of St Croix and must be paid by St. Croix. In connection with the employment of its employees, St Croix will pay all applicable social secunty, re- employment insurance, workers' compensation or other employment taxes or contnbutions to insurance plans, and retirement benefits, and must comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re- employment insurance and worker's compensation, and will defend, indemnify and save the City harmless from any responsibility therefore. St. Croix must comply with all applicable laws, ordinances and regulations including, without limitation, those pertaining to human rights and nondiscrimination set forth in Minn Stat §181 59, Minn Stat. Ch 363 and the Stillwater City Code as the same may be amended from time to time, all of which are incorporated herein by reference. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be canceled or terminated by the City for a violation of this paragraph, in addition to the penalty provisions which may be invoked by the City pursuant to the above cited statutes and ordinances. 15.02 St Croix will employ trained and neatly dressed employees and the employees must conduct themselves at all times in a proper and respectful manner. Any dismissal must be in accordance with applicable federal, state or local laws which may be in effect, and St Croix will defend, indemnify and save the City harmless from any claim, cause of action, expense (including attorneys' fees), loss, cost or damage of any kind or nature arising therefrom, except in the case of express written direction from the City. Section 16. Nonwaiver„ The failure of either party at any time to enforce a provision of this Agreement will in no way constitute a waiver of the provision, nor in any way affect the validity of this Agreement or any part hereof, or the right of the party thereafter to enforce each and every provision hereof Section 17. Amendment. The parties may amend this Agreement only by wntten agreement executed by the parties. Section 18. Choice of Law. The laws of the State of Minnesota will govern the nghts and obligations of the parties under this Agreement. Section 19. Severabilily„ Any provision of this Agreement decreed invalid by a court of competent jurisdiction will not invalidate the remaining provisions of this Agreement Section 20. Notices. 20.01 Any notice required herein will be in writing and will be deemed effective and received (a) upon personal delivery, (b) five (5) days after deposit in the United States mail, certified mail, return receipt requested, postage prepaid, or (c) one (1) business day after deposit with a national overmght air courier, fees prepaid, to St. Croix or City at the following addresses Page 9 of 11 20.02 If sent to St. Croix- Section 21. Force Maieure. Richard Anderson St Croix Catering, Inc 301 South Second Street Stillwater, MN 55082 g Either party may designate an additional or another representative or address for notices upon giving notice to the other party pursuant to this paragraph. For the purposes of this Agreement, "business day" will mean a day which is not a Saturday, a Sunday or a legal holiday of the United States of America. 21.01 Neither party will be obligated to perform hereunder, and neither will be deemed to be in default, if performance is prevented by fire, earthquake, flood, act of God, riot, civil commotion or other matter or condition of like nature, including the unavailability of sufficient fuel or energy to operate the Location, or any law, ordinance, rule, regulation or order of any public or military authonty stemming from the existence of economic controls, not, hostilities, war or governmental law and regulations. 21.02 In the event of a labor dispute which results in a strike, picket or boycott affecting the Facility or the services descnbed in the Agreement, St Croix will not be deemed to bell. default or to have breached any part of this Agreement 21.03 Notwithstanding any other provision of this Agreement, in the event that the State of Minnesota changes or terminates the statutory authority of the City for building, operating and maintaining the Facilities, and the changes make this Agreement impractical or unlawful to carry out, the City has the right to terminate this Agreement Section 22. Inteeration. This Agreement and all appendices and amendments hereto embody the entire agreement of the parties relatmg to the services to be provided hereunder. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement will supersede all previous communications, representations, or agreements, either oral or written, between the parties hereto. Page 10 of 11 • • • STATE OF MINNESOTA IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first above written CITY OF STILLWATER, • a Minnesota mumcipal corporation COUNTY OF WASHINGTON ) ss STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) Jay L. Kimble, Mayor ATTEST: Diane Ward, Clerk ST. CROIX CATERERS, INC. Richard Anderson, President On this day of , 2001, before me, a Notary Public within and for said County, appeared Jay L Kimble and Diane Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City Notary Public On this day of 2001, before me, a Notary Public within and for said County, appeared Richard Anderson, to me personally known, who, being duly sworn, did say that he is the President of St. Croix Caterers, Inc and that this instrument was signed as the free act and deed of the corporation. Page 11 of 11 Notary Public Exhibit "A" St. Croix Valley Recreation Center Combined Revenue & Expenditures 5/1/2001 - 4/30/2002 New Arena Lily Lake & 2nd sheet Fieldhouse Total Revenues Operating 120,400 611,200 214,400 946,000 Capital Outlay Bonds 120,300 1,000 121,300 Total Revenue 120,400 731,500 215,400 1,067,300 Expenditures Personal Services 53,166 147,967 45,367 246,500 Goods & Services 51,433 300,264 165,043 516,740 Capital Outlay 120,300 1,000 121,300 Management Fees 11,666 11,667 11,667 35,000 Total Expenditures 116,265 580,198 223,077 919,540 Revenues over (under) exp. 4,135 151,302 -7,677 147,760 Add: Contributions 70,000 TIF 100,000 Interest Earnings 13,000 Total Additions Total available for debt service Note: Debt service is $569,452 183,000 330,760 • • • • • • Exhibit "B" St. Croix Valley Recreation Center Operating Revenue 5/1/2001 - 4/30/2002 Lily Lake Main Arena 2nd Sheet Fieldhouse Total Concessions 800 85,000 85,800 Advertising 2,500 20,000 10,000 10,000 42,500 Tax Exempt Programs 110,000 150,000 110,000 51,000 421,000 Other Programs 5,700 60,000 15,000 139,000 219,700 Equipment Rental 100 2,900 3,000 Figure Skating /Lessons 65,000 12,000 77,000 Open Skate /Field 600 13,300 5,000 3,000 21,900 Gate 36,300 36,300 Miscellaneous 700 25,500 1,200 27,400 Walking 6,500 6,500 Golf 2,900 2,900 Batting Cages 2,000 2,000 Total Revenue 120,400 458,000 153,200 214,400 946,000 Personal Services Manager -Asst J 6.vu .p-L, Clencal Zamboni Operator Custodian Attendants/Skateguard Concession Workers Total Personal Services Goods & Services Office Supplies General Supplies Concession Supplies Uniforms Equip Repair Supplies Other Minor Equipment Contractual Services Professional Services Telephone Postage Cellular Phone Mileage Meals Gate Split Pnnting & Publishing Insurance Electncity Natural Gas Propane Equip Repair Charges Sales Tax Membership & Dues Laundry Miscellaneous Other Total Expenditures Total Gc.►is & Services Capital Outlay Management Fees Total Other Exhibit "C" St. Croix Valley Recreation Center Expenditures 5/1/2001 - 4/30/2002 Main Arena Lily Lake & 2nd Sheet Fieldhouse 20,666 9,500 1,000 22,000 1,000 1,000 1,700 2,300 1,000 5,000 1,000 20 166 32 15 7,400 20,000 6,500 2,100 1,000 500 100 500 100 20,667 9,500 1,000 65,200 27,800 3,800 20,000 800 14,000 51,000 2,600 3,300 2,000 22,000 40,000 2,100 750 167 32 15 5,100 3,500 6,600 87,000 20,500 11,500 12,500 300 2,500 12,000 20,667 62,000 9,500 28,500 1,000 3,000 87,200 5,000 32,800 9,200 13,000 20,000 53,166 147,967 45,367 246,500 400 1,200 5,000 20,000 52,000 4,300 2,400 8,000 3,000 5,000 33,000 1,000 30 166 32 15 800 6,000 33,000 63,000 78,000 4,100 800 499 96 45 5,100 4,300 20,000 140,000 90,000 2,100 15,000 23,000 400 800 3,800 14,000 2,500 10,000 1,900 Total 51,433 300,264 165,043 516,740 120,300 1,000 121,300 11,666 11,667 11,667 35,000 11,666 131,967 12,667 156,300 116,265 580,198 223,Q77 919.540 • • • I • • • Revenues Operating Capital Outlay Bonds Add: Total Revenue Expenditures Personal Services Goods & Services Capital Outlay Management Fees Total Expenditures Revenues over (under) exp. Contributions TIF Interest Earnings Total Additions Exhibit "00 -A" St. Croix Valley Recreation Center Combined Revenue & Expenditures YE 12/31/2000 Lily Lake 125,792 125,792 55,982 52,129 11,666 119,777 6,015 Total available for debt service Note Debt service was $530,481 New Arena & 2nd sheet Fieldhouse Total 562,308 205,265 893,365 38,741 126,422 165,163 601,049 331,687 1,058,528 161,859 300,232 38,741 11,667 44,453 162,518 126,422 11,667 262,294 514,879 165,163 35,000 512,499 345,060 977,336 88,550 - 13,373 81,192 92,512 100,000 13,000 205,512 286,704 Exhibit "00 -B" St. Croix Valley Recreation Center Revenues YE 12/31/2000 Lily Lake Main Arena 2pd Sheet Fieldhouse Total Concessions 761 85,209 85,970 Advertising 250 7,934 1,125 9,309 Tax Exempt Programs 118,196 141,132 100,000 50,593 409,921 Other Programs 5,687 74,985 10,000 139,195 229,867 Equipment Rental 83 2,885 2,968 Figure Skating /Lessons 64,538 64,538 Open Skate /Field 50 13,255 2,999 16,304 Gate 36,300 36,300 Miscellaneous 765 26,070 26,835 Walking 6,439 6,439 Golf 2,895 2,895 Batting Cages 2,019 2,019 Total Revenue r, 19. r 1 . 125,792 452,308 110,000 205,265 893,365 • • Personal Services Manager Asst Manager Recreation Director Clerical Zamboni Operator Custodian Attendants/Skateguard Concession Workers Goods & Services Office Supplies General Supplies Concession Supplies Uniforms Equip Repair Supplies Other Minor Equipment Contractual Services Professional Services Telephone Postage Cellular Phone Mileage Seminar /Conference fees Meals Gate Split Pnnting & Publishing Insurance Electncity Natural Gas Propane Equip Repair Charges Sales Tax Membership & Dues Laundry Miscellaneous Other Total Expenditures Total Personal Services Total Goods & Services Capital Outlay Management Fees Total Other Exhibit "00 -C" St. Croix Valley Recreation Center Expenditures YE 12/31/2000 Lily Lake 20,742 6,546 6,938 21,756 Main Arena & 2nd Sheet Fieldhouse Total 20,742 20,742 62,226 1 6,546 6,545 19,637 6,938 6,938 20,814 1,693 1,693 77,762 99,518 18,622 1,050 19,672 - 3,574 9,178 12,752 25,982 25,982 55,982 161,859 44,453 262,294 32 1,741 1,773 969 14,056 4,303 19,328 864 50,356 51,220 X 1,613 2,595 4,208 2,217 4,209 2,063 8,489 796 2,276 3,072 22,347 4,502 5,055 39,208 33,920 78,183 X 940 1,996 1,094 4,030 15 726 35 776 498 498 83 83 293 193 25 511 3,548 723 4,271 10,013 8,939 8,036 26,988 19,669 86,301 30,731 136,701 I/ 5,595 20,108 62,592 88,295 2,042 2,042 Y 1,008 14,457 2,490 17,955 448 12,324 9,371 22,143 100 300 400 405 2,320 943 3,668 55 11,651 1,690 13,396 52,129 300,232 162,51-8 _514,879 11,666 11,666 119,777 38,741 126,422 165,163 11,667 11,667 35,000 50,408 138,089 200,163 512,499 345,060 977,336 Facility Rental: St Croix Arena Lily Lake Field house, full filed Field house, half field Group overnight, ice Field house Public Sessions: Adult Open Skating Open Hockey/Inline Open Field Open Walking Pro's & Dead Ice Batting Cages Driving Range St. Croix Valley Recreation Center Price/Rate Sheet Prime Time Oct 1- March 31 $135/hr +tax $110/hr + tax $120/hr + tax $95/hr + tax $150 /hr +tax $90/hr + tax $80/hr + tax $50/hr + tax $50/hr + tax $40/ hr + tax 18 and older Family immediate only $2 /youth, senior $3 /adult $5 /family $2 /youth, senior $3 /adult $5 /family $2 /youth, senior $3 /adult $5 /family $ 50 /youth, senior $2 /adult $3 /family $6 50/hr $3/ 50 pitches $20/hr for teams Sat. & Sun 6am -9pm Mon - Fri 2pm -9pm Prime Time Non PT Prime Time Non PT Pnme Time Non PT Prime Time Non PT $15/ 10 punch pass $25/ 10 punch pass $40/ 10 punch pass $15/ 10 punch pass $25/ 10 punch pass $40/ 10 punch pass $15/ 10 punch pass $25/ 10 punch pass $40/ 10 punch pass $5/ 20 punch pass $20/ 20 punch pass $30/ 20 punch pass $7 50/ half hour, unlimited golf balls • • • 4 Zed 0SS'ON /nm Enclosure cc: Nile Kriesel 6 :9T TO, 9/V0 3WIl X8 V9176 6£17 T99'N0I1d901 MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN Ti iC Ursa OFFICE BUILDING 333 NOIITR MAIN STREET • SUITE N202 • P.O. Box 438 • STCLLWATOR, MN 55082 TELEPRONC. (651) 439-9464 • FAX, (651) 439-5641 DAVID T. MAGNUSON H. ALAN KANTRUD MEMORANDUM TO- David Hurley BY FAX 952-746-6800 FROM: David T. Magnuson DATE: April 25, 2001 RE: Post Office Park Enclosed is a proposed Dedication Agreement. If this meets with your approval, please let • me know immediately. It can be approved by the City Council on Tuesday evening, but must be circulated to the Council Members on Friday morning. I look forward to hearing from you 1393I N>1 31I N F WTI 13 Mtn NOSfIN913W 9:9T TO /GZ470 DEDICATION AGREEMENT RELATING TO POST OFFICE PARK BETWEEN THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA AND DAVID M. HURLEY AND CAROLE KING HURLEY, HUSBAND AND WIFE This Agreement Was Drafted By MAGNUSON LAW FIRM David T. Magnuson, #66400 333 North Main Street, Suite 202 P O Box 438 Stillwater, Minnesota 55082 651 -439 -9464 • • • • • • I. INTRODUCTION David M Hurley and Carole King Hurley, husband and wife (the "Hurleys "), are owners of property in Block 18 of the City of Stillwater (the "City "), upon which is located the histoncal City Post Office Building constructed on the property by the United States of America beginning in September, 1902, and legally descnbed in the attached Exhibit A II. HISTORY In the year 1934 the City Council of the City of Stillwater approached the United States Government and obtained permission, by license, to construct a public drinking fountain and park upon a small portion of the property owned by the Umted States Government and dedicated for use as a post office The license was granted with respect to the real estate descnbed in the attached Exhibit B ( "Post Office Park ") III. LICENSE DEDICATION AGREEMENT The terms of the License granted by the United States Government allowed the City to use the parcel for public dnnlung fountain purposes on the condition that the City would surrender possession of this parcel to the United States Government if, in the future, the United States Government deemed it necessary to reacquire the land for its own use This License, although referred to in Minutes of the City Meeting, has never been found and was never recorded. IV. ADVERSE RIGHTS When the United States Government sold the property to a subsequent purchaser it was sold by Quit Claim Deed dated August 1, 1968, recorded August 23, 1968 in Book 302 of Deeds, Page 184 as Document No. 268388, without reference to the license previously granted to the City and the Hurleys, as present owners of the parcel, have asserted their nghts to the property that are inconsistent with the City's claimed rights granted by the United States Government by license V. EMINENT DOMAIN The City, by Resolution No 98162 adopted this 2nd day of June, 1998, authonzed the City Attorney to acquire the Park Public Fountain real estate parcel if necessary by the exercise of the power of eminent domain, pursuant to Minn Statute Chapter 117 Thereafter, and since that time, the Hurleys have conducted negotiations with the City concerning ways to best prepare the garden located on Post Office Park 2- VI. DONATION The Hurleys will, on the 5th of May, 2001, execute and deliver to the City the Donation Deed to the property in the form and content attached as Exhibit C VI. ACCEPTANCE The City will accept the Dedication Deed from the Hurleys and agrees to complete Part IV of IRS Form 8283 in order to assist the Hurleys in obtaimng the necessary documentation that will enable them to receive a charitable deduction for the value of the interest in the land dedicated by the Donation Deed VII. OPTION PARCEL The City will have the nght to remove landscaping and decorative stones located on the option parcel described on Exhibit D until June 1, 2001 The right to remove the stones is conditioned upon the removal and activity upon the Option Parcel being conducted by City crews and the City's agreement to indemnify and hold harmless the owners of the underlying parcel from any damage, claim or causes of action that arises out of the stone removal and provided further that the City leave the area properly graded and leveled The nght to remove stones pursuant to this section will terminate on June 1, 2001 and no instrument will be required to effectuate the termination of the removal rights VII. SETBACK REOUIREMENTS The Hurleys and their successes of interest have requested assurances with regard to the lot coverage requirements for the remaining property that is located within the CBD Zoning Districts of the City and the general regulations for this District are attached as Exhibit E Vested nghts are hereby granted by the City to the Hurleys and their successes in interest that the general relations for the CBD established in the attached Exhibit E and will not be changed as to the subject parcel without the consent of the owners. IN WITNESS WHEREOF, the parties have set their hands this 5th day of May, 2001 3 CITY OF STILLWATER Jay L Kimble, Its Mayor ATTEST Diane F. Ward, Its City Clerk • • • • STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) David M Hurley Carole King Hurley The foregoing instrument was acknowledged before me this day of April, 2001, by Jay L Kimble, Mayor and Diane F Ward, Clerk, for the City of Stillwater STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of Apnl, 2001, by David M Hurley and Carole King Hurley, husband and wife 4 Notary Public Notary Public LEGAL DESCRIPTION All that pat of block -nnsber eighteen (18) of the original town (now city) of Stillwater, as surveyrd, Flatted aed rot of record in the office of the Register cf t4'eds of said vashington County, Ninrecetl. Vennde4 es fo1lova vie: Commencing at the southwest ccrr,er of slid black n'an 'r ei gntern (18) at the intersection of the east line of ?forth Second Street, and the north line of East Myrtle Street, and running thence easterly along said north line of East b rile Street .)ne hundred and fifty (150) feet; thence northerly and parallel with said east line of North Second Street one hundred and thirty (130) feet; thence westerly and parallel with said north line of Ea %t 1Kyrtle Street one hundred and fifty (150) feet to the east line of said North Second Street; and thence southerly along said east line of North Second Street one hundred and thirty (130) feet to the place of beginning. EXHIBIT A • • • r • Alp G,ve Ni, L'490 Sr Go' or p WI 1 \ 6v r /y N6Y" s Z Sr®,cr B,Bic,r eo.00 BLOC/e /8 y't6fcY ,N7 _� ! /AIfE /fG o0 ---- --- I v •\ Ivor Ss I u: t �1 r `o 1 BLOtr ` mod ageodwir // ,t o / 7 e""*"j'LY sfdto ae $ t i l l i f ( fir:C,C/N¢ /1"4.- iAvt elellue '4 t - ' Biz, / 4Yr v 0 • a✓r.w r. /*i Yr 111!1111 eausAtt � r rNx /IX 00 EAST /frit' h Doc No 4/60¢,9 'z ;, R CEL C� A S /$f S .t A 1 s V 4— \ ( J V r • Oto Porr Off/ea- • I t o p f „ / v v , M.srivvvsr Cdwsr �� M c� / ■ v :✓ Orr }io6 Bs !/, ) \ \\\ ♦"` "`" Lws(r ) 1 / Care 7.7'477 - � �.� e'�.v ' s ` ♦ ` - -- -- -S /' /82 fi✓/sO.00 -- - ' : '(Ac0$5ro Slv2r Nor � triN4 A.�.�) de is Myer . .5r ST.eEET Date. , OCt ; 25, 1995 Reg No 13774 / /// // I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that 1 am a duly Registered Land Surveyor under the laµs of the State of Minnesota. • • • THIS INDENTURE, between David M Hurley and Carole King Hurley, husband and wife (the "Grantors "), and the City of Stillwater, a Minnesota municipal corporation (the "Grantee ") DONATION DEED WITNESSETH, that Grantors, in consideration of the sum of one dollar ($1 00) the receipt whereof is hereby acknowledged, does hereby grant, bargain, quitclaim and convey to the Grantee, its successors and assigns forever, all the tract or parcel of land lying and bemg in the County of Washington and State of Minnesota descnbed in Schedule A, (the "Property"), and depicted on the map attached as Schedule B, which is also at various times referred to as Post Office Park To have and to hold the same, together with all the hereditaments and appurtenances thereunto belonging to the Grantee, its successors and assigns, forever, Provided SECTION 1. It is understood and agreed that this Deed is subject to the covenants, conditions, restrictions set forth in Section 2 and Section 3 of this instrument This provision, however, will in no way prevent the Grantee from erecting improvements on the Property in conformity with the restrictions contained in this instrument and applicable provisions of the zoning ordinance of the City of Stillwater, Minnesota SECTION 2. In the event the Grantee (a) Abandons the property or attempts to sell or convey the property, or (b) Uses the property for reasons other than a passive public garden park, then the Grantors have the right to re -enter and take possession of the Property and to terminate and revest in the Grantors the estate conveyed by this Deed SECTION 3. The Grantee agrees to (a) Devote the Property to, and only to passive public garden park uses, EXHIBIT C • III (b) Not discriminate on the basis of race, color, creed, national origin, or sex in the use of the Property or any improvements erected or to be erected thereon, or any part thereof, (c) Maintain the property in a condition suitable for passive public garden park use, (d) Indemnify and hold harmless the Grantors, their heirs and assigns from any claims of any parties inured or harmed by design or use of the Property, (e) Maintain public liability insurance on the property consistent with applicable municipal tort limits • It is intended that the above and foregoing agreements and covenants shall be covenants running with the land, and that they shall, in any event, and without regard to technical classification or designation, legal or otherwise, and except only as otherwise specifically provided in this Deed, be bmdmg, to the fullest extent permitted by law and equity for the benefit and in favor of, and enforceable by, the Grantors against the Grantee, its successors and assigns IN WITNESS WHEREOF, the Grantors, David M Hurley and Carole King Hurley have caused this Deed to be duly executed this 5th day of May, 2001 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) David M Hurley Carole King Hurley On this 5th day of May, 2001, before me, a notary public within and for Washington County, personally appeared David M Hurley, and Carole King Hurley to me personally known who by me duly sworn, did say that they are the Grantors named in the foregoing instrument and said David M Hurley and Carole King Hurley acknowledged said instrument to be their free act and deed This instrument was drafted by MAGNUSON LAW FIRM David T Magnuson, #66400 333 North Main Street, Suite 202 P O Box 438 Stillwater, Minnesota 55082 • 651 -439 -9464 Notary Public Sheet 2 May 11, 2000 STACK LAND SURVEYING P. O. Box 857 Stillwater, MN 55082 Description .,.:..,a.:..i for: Mr. David Hurley, 222 East Myrtle St., Stillwater, MN 55082 The City of Stillwater, City Hall, 216 No. Fourth St., Stillwater, MN 55082. PROPOSED GARDEN AND PATIO PARCEL DESCRIPTION: (David Hurley to the City of Stillwater) All that part of Block 18 of the original town (now City) of Stillwater, as surveyed, platted and now of record in the office of the County Recorder of Washington County, Minnesota, described as follows, to wit: Commencing at the southwest corner of said Block 18 at the intersection of the east line of North Second Street, and the north line of East Myrtle Street; thence North 16 degrees 57 minutes 47 seconds West, assumed bearing, along said east line of North Second Street, 83.85 feet to the point of beginning of the parcel being described; thence continuing North 16 degrees 57 minutes 47 seconds West, along said east line of North Second Street, 46.15 feet; thence North 73 degrees 18 minutes 25 seconds East, parallel with said north line of East Myrtle Street, 40.27 feet; thence South 34 degrees 45 minutes 39 seconds East 21.73 feet; thence South 16 degrees 57 minutes 47 seconds East 2.81 fret to a point hereinafter referred to as "Point A "; thence South 71 degrees 31 minutes 26 seconds West 5.52 feet; thence South 26 degrees 37 minutes 50 seconds West 5.59 feet; thence South 18 degrees 26 minutes 06 seconds East 13.28 feet; thence South 73 degrees 15 minutes 26 seconds West 7.88 feet; thence North 16 degrees 44 minutes 34 seconds West 1.70 feet; thence South 73 degrees 15 minutes 26 seconds West 9.00 feet; thence South 16 degrees 44 minutes 34 seconds East 1.70 feet; thence South 73 degrees 15 minutes 26 seconds West 14.00 feet; thence South 16 degrees 57 minutes 47 seconds East 5.00 feet; thence South 72 degrees 06 minutes 45 seconds West 7.00 fret, more or less, to the point of beginning. Containing 1722 square feet, more or less. Subject to a 3.00 foot wide easement for structure maintenance purposes over, under and across a 3.00 foot wide strip of land, the southeasterly, northeasterly and southeasterly lines of said easement being more particularly described as follows, to wit: Beginning at the before described "Point A "; thence South 71 degrees 31 minutes 26 seconds West, along said southeasterly line, 5.52 feet; thence South 26 degrees 37 minutes 50 seconds West, along said southeasterly line, 5.59 feet; thence South 18 degrees 26 minutes 06 Schedule A • • • • Sheet 2 (continued) May 12, 2000 seconds East, along said northeasterly line, 13.28 feet; thence South 73 degrees 15 minutes 26 seconds West, along said southeasterly line, 19.00 feet to the end of said southeasterly line of the 3.00 foot wide structure maintenance easement being described. Description Prepared Bv: Stack Land Surveying P. 0. Box 857 Stillwater, MN 55082 tel: (651) 439 -5630 I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Milmesota. %. rtZeloCIC-- 5 Barrett M. Stack J Date "/Z ''' p License No 13774 OS A 7d ett z O i N 0 0 0 :v v NO. SECOND 57.erEET — — /1//6 °5 ¢7 "W it ofdfs' 8 3.85 5-71 ° 46'¢5 - "4/ Q9 \ ` y k % S alo 5-,6 °5-7 '47'8 JO M . ij �� 1 N i Y V � — -1 5-/6 ° 44 3¢ "E 4 �l kj \w ‘4,1 o II O't>1 q ...... A p es O � 0L J ' 1 t� we ;144 ---- 1. 7,9 H k iN 1\3 370 = :J ht e\ 3 - -- -- °a A »i -� 1 ▪ i , 5 /8 ° 26 .% �' ` �.. . 04 `e � .A t — /3. -�'�. c+ 41) re erl re t _ 6 C S tom, k. P Ps *4) I S I ` e COI a Z a - , p I; _ /3 ,1 A 4 N N o U r A ▪ ' o ' , �\� c c ^BOO ? � � a . Cc- . v 1 .. -� `� q omm `t NI /56.00 — - — Schedule B - - 4G, /S -- • 1 • Sheet 3 Description prepared for: Containing 160 square feet, more or less. STACK LAND SURVEYING P. O. Box 857 Stillwater, MN 55082 The City of Stillwater, City Hall, 216 No. Fourth St., Stillwater, MN 55082. PROPOSED RIGHT OF ENTRY AND OPTION PARCEL DESCRIPTION: (David Hurley to the City of Stillwater) • (continued on next page) EXHIBIT D Nov. 17, 2000 All that part of Block 18 of the original town (now City) of Stillwater, as surveyed, platted and now of record in the office of the County Recorder of Washington County, Minnesota, described as follows, to wit: Commencing at the southwest corner of said Block 18 at the intersection of the east line of North Second Street, and the north line of East Myrtle Street; thence North 16 degrees 57 minutes 47 seconds West, assumed bearing, along said east line of North Second Street, 130.00 feet; thence North 73 degrees 18 minutes 25 seconds East, parallel with said north line of East Myrtle Street, 40.27 feet; thence South 34 degrees 45 minutes 39 seconds East 21.73 feet; thence South 16 degrees 57 minutes 47 seconds East 2.81 feet; thence South 71 degrees 31 minutes 26 • seconds West 5.52 feet; thence South 26 degrees 37 minutes 50 seconds West 5.59 feet; thence South 18 degrees 26 minutes 06 seconds East 13.28 feet to the point of beginning of the parcel being described; thence South 73 degrees 15 minutes 26 seconds West 7.88 feet; thence North 16 degrees 44 minutes 34 seconds West 1.70 feet; thence South 73 degrees 15 minutes 26 seconds West 9.00 feet; thence South 16 degrees 44 minutes 34 seconds East 1.70 feet; thence South 73 degrees 15 minutes 26 seconds West 14.00 feet; thence South 16 degrees 57 minutes 47 seconds East 5.00 feet; thence North 72 degrees 06 minutes 45 seconds East 31.00 feet, more or less, to the intersection with a line which bears South 18 degrees 26 minutes 06 seconds East from the point of beginning. thence North 18 degrees 26 minutes 06 seconds East 4.38 feet, more or less to the point of beginning Subject to and together with any other valid easements, reservations or restrictions. Sheet 3 (continued) Nov. 16, 2000 Description Prepared Bv: Stack Land Surveying P. 0. Box 857 Stillwater, MN 55082 tel: (651) 439 -5630 I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of / � _ � Barrett M. Stack Date �/ —/` l'O License No 13774 • • • 1 ) 4 1-1 STILLWATER CODE c Private parking facilities for more than five cars. d Temporary structures. e Commercial recreational entertain- ment. f. Residences of all classifications. g. Printing and publishing or litho- graphic shops. h. Supermarkets. i. Drive -in restaurants, eating places or any other use involving a drive -m or drive- through activity Funeral homes and mortuaries Transportation stations, terminals and facilities 1. Pubhc utihty transmission lines and facilities m. Outside eating establishments. n. Outside entertainments Commer- 4110 cial * o Hehpads p. Service stations or fuel sales • J. k. (5) General regulations General regulations for the CBD district are as follows: Supp No 6 a Height of buildings: Maximum Minimum Infill b. Minimum lot area c. Setbacks Front Rear Side Lot coverage Landscaped area minimum d Landscaping Area minimum 4 stories 50 feet 2 stories 25 feet within ten percent of height of adjacent building. 10,000 square feet 15 feet 20 feet 20 total for two sides (ten feet - ten feet or zero - 20 feet) 80 percent of lot area 20 percent of lot area 20 percent of lot area The front and corner side yard setbacks shall be landscaped CD31-20 EXHIBIT E q- r. Outside sales or special events.* Hotels, motels or other uses provid- mg visitors with overnight accommo- dations. s. Clean light industrial compatibility with surrounding areas. t Outside storage. All outside storage shall be screened by a solid wall or fence and landscaping for public view. u Exterior phonographs, paging sys- tems, musical instruments and other devices which disturb the peace, quiet and comfort of the public * These uses may be approved directly by the city council if the event is a one time special event not occurring on a regular basis. (4) Use determination. A special use permit may be required for the CBD district when any other use or service establish- ment determined by the planning commis- sion to be the same general character as the foregoing uses and which will not impair the present or potential use of adjacent properties may be permitted • • • Apnl 26, 2001 The Honorable Jay L. Kimble Mayor of Stillwater 412 West Elm Street Stillwater, MN 55082 Dear Mayor Kimble: I V E R T O W N I N N I write to you as a member and spokesperson for the Stillwater Human Rights Commission. We would very much like to have an opportunity to informally discuss a number of matters with you perhaps in the workshop forum relating to human nghts and some of the initiatives that the commission is considering and working on, one of which is an enforcement provision for violations of human rights in the City of Stillwater. I enclose for your information a copy of a draft proposal which has been under discussion We would very much appreciate an opportunity to sit down and discuss this and other matters in an open and informal exchange. Very truly yours, 21(yai Jeffrey R. Anderson Jeff r anderson @ralawfinm com JRA•tat encl. cc: Councilperson John Rheinberger Councilperson Wally Milbrandt Councilperson Eugene Bealka Councilperson Terry Zoller Diane Ward, City Clerk Nile Knesel, City Administrator Peggy Perry Erica Buege Anthony Carr Suzanna Schlesinger Louise Watson ton. %%1'-1 (P1 1 1 1 1 - .III t \% %II R, III \ \I OI % iS1 /K1 - 1 >St 1 10 2v's5 - 1,11 Ito 2206 r \\ - %1‘1%1 RI %II.IUN I \\ (()NI MEMORANDUM TO- Ad Hoc Committee Human Rights Commission FROM Jeff Anderson DATE: March 19, 2001 RE- Ad Hoc Committee Changes This draft proposal adds enforcement duties and therefore contemplates amendment of § 25 - 1 to read as follows: Subd. 2 -- Duties and Responsibilities- (7) to receive complaints of violations of the Minnesota State Human Rights Act, Minn. Stat. Ch. 363. (8) to investigate said complaints to the extent possible. (9) enter into predetermination settlement agreements with the affected parties. (10) enter into conciliation agreements with the affected parties before or after a finding that reasonable grounds exist to believe a violation has occurred (11) upon complaint or motion of the Commission, commence enforcement action as provided herein where the investigator finds that reasonable grounds exist to believe a violation of Chapter 363 has occurred within the City limits for the City of Stillwater. [excerpts taken from St. Paul Ord. 183.18 Duties] (12) establish a panel to effectuate provisions of (7) through (11) called the Human Rights Commission panel within the Human Rights Commission. (a) Panel consists of three (3) members appointed by the chairperson of the Commission, (b) panel shall consist of the following (1) one member or former member of the Commission on Human Rights (one of which must currently be sitting); (2) one member shall be a volunteer attorney duly licensed in good standing in Minnesota and a current resident of the City of Stillwater. • • • • • The volunteer attorney shall be taken from a list of residents compiled by the City clerk and City attorney. The commission shall then solicit volunteers from said list to serve on a rotating basis. Subd. 3— Procedure for Complaints; Investigations, Conciliations, Mediations and Heanngs Before Commission. (a) Complaint filing Any person believing discrimination has occurred may file with the chairperson of the commission (by filing with the city clerk) a venfied written complaint under oath which shall state the name and address of each person complained against (respondent) and shall set forth the pertinent facts as known to the complainant If the complainant or Respondent is under the age of 18, the identity of the minor will remain pnvate and made known to the City Clerk and Chairperson and subject to further disclosure in accord with data privacy laws protecting minors and advice of the City Attorney [St. Paul 183.24] (b) Service. The city clerk within twenty days of the receipt of the verified complaint shall serve a copy of the complaint on the respondent personally or by first class mail. The respondent shall file a written response with the city clerk setting out the respondent's position relative to the complaint within thirty (30) days of the receipt of the complaint. If the Respondent fails to respond with a written position statement within thirty days of the receipt of the complaint, and the respondent has not requested an extension of time for response, the city clerk shall refer the matter to the commission. The commission may bring an action for default in district court. [See 141.50 Minneapolis Ord.] (c) Preliminary inquiry into complaint. Promptly upon the filing of any complaint, the chairperson of the commission shall appoint a member of the commission as investigator who shall make such investigation as the investigator may deem appropriate to determine whether there is probable cause to believe that the allegations of discnmination are well founded. While the investigator is investigating a complaint, the investigator may attempt to conciliate the matter complained of pnor to the signing of a verified complaint or pnor to making a determination of probable cause The investigator appointed by the chairperson shall be disqualified from any further proceedings if the matter proceeds to hearing or other action by the Commission (d) Probable cause After investigating a complaint and after consulting with the city attorney's office, the investigator shall make a determination as to whether there is probable cause to believe that the allegations of the discnmination are well founded. 2 (f) Finding of probable cause and conciliation If the investigator makes a determination of probable cause, the investigator shall immediately endeavor to eliminate the acts or practices complained of by conciliation, mediation or persuasion If the investigator cannot do so, then the investigator shall refer the complaint to the commission. A conciliation agreement rising out of such conciliation shall be an agreement between the complainant, respondent and the Commission and shall be subject to approval by the chairperson, vice person or commission. Each such conciliation agreement shall be made public unless the complainant and respondent otherwise agree and the investigator determines that disclosure is not required to further the purposes of this ordinance. (g) Investigator's authority to dismiss a complaint and review thereof If at any time subsequent to the signing of a venfied complaint and prior to referral of the complaint to the commission the investigator shall determine the charge is without merit, is frivolous, or the complainant has consistently failed to provide or has refused to provide requested information, the investigator may dismiss the complaint. The investigator shall set forth the reasons for the dismissal in writing and shall mail to the complainant and the respondent a copy of this written decision and a statement explaining the complainant's right to file a civil action. Notice to commissioners. Whenever the investigator makes a finding of no probable cause or dismisses a complaint, the investigator shall provide written notice of this action to the commission. Hearingprocedure. Within thirty (30) days following the referral of a complaint, the chairperson of the commission shall designate three (3) members of the commission, at least one of whom shall be a volunteer lawyer, to serve as a heanng panel, and the panel shall set a time and place within the city for the hearing of such complaints and the answers to the allegations thereof. (j) Determination prior to public hearing. At any time after a complaint has been referred to a hearing panel, but before the public hearing has been completed, the hearing panel may issue an order dismissing a complaint because it has been conciliated, because it appears the allegations were not well founded or for any other justifiable reason However, the hearing panel shall attach to its order written findings of fact and conclusions of law supporting the dismissal, and shall serve a copy upon all parties by mail. Any such dismissal shall be reviewable the same as any other final decision in a contested case, as provided in Chapter 14 of Minnesota statutes. (k) Hearings (1) Public heanngs shall be conducted by the hearing panel who shall conduct the hearing in accordance with Chapter 14 of Minnesota Statutes 3 • • • • • • (2) Hearings shall be before a panel of three (3) commissioners presided over by the volunteer attorney member. The attorney member shall rule on all legal questions presented but shall not be bound by Minnesota Rules of Evidence and may admit evidence which possesses probative value commonly accepted by reasonable prudent persons in the conduct of their affairs. The attorney member shall give effect to the rules of privilege recognized by law (3) Each member of a heanng panel, of a preheanng conference, shall be paid fifty dollars ($50 00) per day while actually sitting and serving at the public hearing, the review hearing, the prehearing conference, or the mediation Such committee members, presiding officers, and mediators shall be paid thirty-five dollars ($35.00) when service does not exceed four (4) hours in any one day. No fee shall be paid for any work done prior or subsequent to the holding of the public hearing, the review heanng, the preheanng conference, or the mediation. Such fees shall be authorized by the mayor after being requested in writing by the member. (1) Subpoenas. The chairperson of the commission, a hearing investigator or a hearing panel may, at the request of an y party, apply to the district courts for subpoenas to require witnesses to appear at any regularly scheduled public hearing before a heanng committee to give testimony and to bring with them for examination any books, papers, electronic data or documents relative to any verified complaint which is the subject matter of a public heanng. The chairperson of the commission may apply to the district court to punish a person who disobeys a subpoenas obtained at the chairperson's request in like manner as a contempt proceeding is initiated in the district courts of this state. (m) Findings. If the heanng panel finds that the respondent has engaged in discrimination by a violation of Chapter 363, the heanng panel shall make wntten findings of fact and conclusions of law, and shall issue an order directing the respondent to cease and desist from the discriminatory act or practice found to exist, and to take such other affirmative action as in the judgment of the hearing panel will effectuate the purposes of this title Such order shall be a final decision for purposes of appeal or enforcement. The hearing panel shall order any respondent found to be in violation of any provision of section 363 to pay a civil penalty to the City of Stillwater This penalty is in addition to compensatory and punitive damages to be paid to an aggrieved party The hearing panel shall determine the amount of the civil penalty to be paid, taking into account the seriousness and extent of the violation, the public harm occasioned by the violation, whether the violation was intentional, the cost of investigation incurred by the City of Stillwater, and the financial resources of the respondent. Any penalties imposed under this provision shall be paid into the general fund of the city In all cases, the hearing panel may order the respondent to pay an aggneved party, who has suffered discrimination, compensatory damages in an amount up to three (3) times the actual damages sustained. In all cases, the 4 hearing panel may also order the respondent to pay an aggneved party, who has suffered discnmination, damages for mental anguish or suffering and reasonable attorneys fees in addition to punitive damages in an amount not more than eight thousand five hundred dollars ($8,500.00). Punitive damages shall be awarded pursuant to Minnesota Statutes Section 549 20. In any case where a political subdivision is a respondent, the total punitive damages awarded an aggrieved party may not exceed eight thousand dollars five hundred ($8,500 00) and in that case if there are two (2) or more respondents, the punitive damages may be apportioned among them. Punitive damages may only be assessed against a political subdivision in its capacity as a corporate entity and no regular or ex officio member of a governing body of a political subdivision shall be personally liable for the payment of punitive damages pursuant to this subdivision. The hearing panel shall cause the findings of fact, conclusions of law and order to be served on the complainant and respondent personally, or by first class mail, and shall furnish copies to the city attorney, mayor and city council. Civil Action, Judicial review and Enforcement. (a) Civil actions. A complainant may bnng a civil action at the following times: (1) Within forty-five (45) days after the investigator, a heanng panel has dismissed a complaint for reasons other than a conciliation or mediation agreement to which the complainant is a signatory; or (2) After forty-five (45) days from the filing of a verified compliant if a timely hearmg has not been held and the complainant has not entered into a mediated agreement with the respondent, or the commission has not entered into a conciliation agreement to which the complainant is a signator The complainant shall notify the Commission of his/her intention to bring a civil action, which shall be commenced within ninety (90) days of giving the notice. A complainant bnnging a civil action shall mail, by registered or certified mail, a copy of the summons and complaint to the Commission and upon receipt of same, the chairperson shall terminate all proceedings before the department relating to the complaint and shall dismiss the complaint No complaint shall be filed or reinstituted with the Commission after a civil action relating to the same unfair discriminatory practice has been brought unless the civil action has been dismissed without prejudice (b) Judicial review Any person aggrieved by a final decision of a hearing panel reached after a heanng held pursuant to ordinance, may seek Judicial review in accordance with Chapter 14 of Minnesota Statutes. (c) Enforcement. 5 • • • (1) When a respondent fails or refuses to comply with a final decision of a hearing panel, the Commission may file with the district court a petition requesting the court to order the respondent to comply with the order, thereupon the court shall issue an order to show cause directed to the respondent why an order directing compliance should not be issued. Notwithstanding the provision of any law or rule of civil procedure to the contrary, the court shall examine at the heanng on the order to show cause all the evidence in the record and may amend the order in any way the court deems Just and equitable. If the heanng panel ordered an award of damages and if the court sustains any or all of the award it shall enter judgment on that order in the same manner as in any civil suit. (2) In the event that the complainant or respondent elects to bring the action in the district court, the court shall have the same authority as the commission on human rights to award appropnate remedy and shall make such awards pursuant to this chapter. [See Mpls. Code 141 50 and 141.60] 6 • • Dear Council Members, April 25,2001 Sincerely, 1 If I can be of further assistance please do not hesitate to call egziee, , c4;4-ec, Colleen Baldrica 439 -6388 a sI1 fo r I am writing this letter for a concern I have regarding Curve Crest Blvd I drive this road daily I have often seen people walking down the side of road or wheeling their wheelchair I believe it is time to put a side walk in that goes all the way from Greeley Street to County Rd 5 People who are visiting the Courage Center or going shopping often use this road to walk there The road is much too dangerous to have people using it for walking or wheel chairs Don't wait for an accident to happen Put the sidewalk in III now before someone is hit and I do believe that will happen if something isn't done. April 27, 2001 Mr Klayton Eckles Public Works Director City of Stillwater 216 Fourth St Stillwater MN 55082 Mr Eckles As part of its pavement preservation program, Washington County is planning several projects in your community dunng the 2001 construction season CSAH 12 (75 St /Myrtle St ) from 2,150' east of Manning Ave to Owens St will be a cold inplace recyle (rural) and mill /overlay (urban) project CSAH 24 (Fourth St ) from the mall • entrance to Orleans St , and CR 66 (Greeley St ) from TH 36 to Orleans St will be edge mill /overlay projects Please call me at 430 -4317 with any questions or concerns Sinc rpJy, Gary Construction Coordinator WASHINGTON COUNTY DEPARTMENT OF TRANSPORTATION & PHYSICAL DEVELOPMENT 11660 MYERON ROAD NORTH STILLWATER, MINNESOTA 55082 -9573 651- 430 -4300 Facsimile Machine 651 -430 -4350 Donald C Wisn,ewsk, P E Director/County Engineer Douglas W Fischer P E Deputy Director, Transportation Division James 0 Luger RLA Parks Director Larry S Nybeck PLS- County Surveyor Deputy Director, Land Management/ Land Survey Division Marvin Enckson Fac Manager F YI • BROWN'S CREEK FYI WATERSHED DISTRICT 1825 Curve Crest Boulevard, Stillwater, MN 55082 Tel: 651-430-6826 Fax: 651- 430 -6819 AGENDA REGULAR MEETING OF THE BOARD OF MANAGERS April 23, 2001 1 Call to order @ 6 30 P M Board Meetings are held at 6 30 p m , 2 Approve Agenda at 1825 Curve Crest Boulevard, Stillwater, MN 3 Approve minutes of Apnl 9, 2001 meetmg 4 Treasurer's Report 5 Watershed Management Plan a) Review and adopt changes for draft Watershed Management Plan b) Review and approve distribution plan for 2° Generation Watershed Management Plan (2 Draft for 45 day review) 6 Project Review and Updates a) THPP Project Update - Sale of Excess Property — Update - Operational observations - Status on Condenmation Comnussion hearing (completed Apnl 16, 2001) e b)Kis t met Basin- Update 7 Rules/Penm a) Pony Express Car Wash - Oak Park Heights — Action on permit 01 -01 b) Virguua Plat — Grant — Action on permit 00 -02 8 Old Busmess a) Discussion and action on Resolution 99- 11/Proposed Resolution 01 -03 — Rules Exception b) Jomt Boundary Change Petition - Update c) Action on annual SWCD contracts 9 New Business a) Virtual watershed tour b) Election of Secretary for BCWD 10 Communications & Reports 11 Executive session a) Condemnation Commission Hearing 12 Adjournment Managers: Craig Leiser, President • Karen Kilberg, Vice - President • E J Gordon, Treasurer • Don Peterson, Secretary • Jerry Turnquist • Washington SWCD Offices 1825 Curve Crest Boulevard Stillwater, MN Call to Order Meeting brought to order at 6 25P M BROWN'S CREEK WATERSHED DISTRICT 1825 Curve Crest Boulevard, Stillwater, MN 55082 Tel: 651 - 430 -6826 Fax: 651 -430 -6819 Minutes of the Regular Meeting of the Brown's Creek Watershed District Board of Managers, March 26, 2001 1 APPROVED 1 ROLL CALL Present Craig Leiser, President Others Present Mark Doneux, SWCD, Ned Gordon, Treasurer Administrator Don Peterson , Secretary Camilla Correll, EOR Pat Conrad, EOR Mitch Johnson, EOR • Absent. Karen Kilberg, Vice President Lows Smith, Legal Counsel, Smith Parker, P L L P Phil Belfion, BWSR Karl Ranum, Attorney, Representing Wolf Manne Bill Costa, Pony Express Jean Schuldt, Pony Express Ray Damns, Citizen Lynn Monette, Citizen Dawn Hilde, Recording Secretary Approval of Agenda Manager Leiser moved the Rules/Permits subject to follow the Treasurer's Report Manager Leiser moved to auorove the amended agenda. seconded bv Manager Gordon. MSP 3/0 Reading of Minutes and Approval Manager Leiser moved to approve the amended March 17,2001 minutes. seconded bv Manager Peterson. MSP 3/0 Treasurers Report - Manager Gordon Manager Gordon circulated a pavables list and moved to pav the listed items. seconded bv Manager Peterson. MSP 3/0 The present bank balance including the CD with interest is $205,075 86 March 26, 2001 Regular Meeting Minutes of the BCWD Board of Managers Page 1 of 5 Manager Gordon reported that the county has now decided to take the lead on the accounting system for watersheds and work directly with Tautges Redpath Manager Gordon moved to rescind the motion from the last meeting to take the lead on this project. seconded by Manager Peterson. MSP 3/0. Manager Gordon then moved to participate with the county administration to create an accounting system that may be used by other watersheds. MSP 3/0 Manager Gordon will be purchasing a computer for the watershed accounting system on March 27. Manager Gordon requested that Mark Doneux set up and maintain a file on each item of property owned by the District Files should be set up for capital equipment such as monitoring stations, and for non - capital assets such as computers and computer software. Each file should include a detailed item description, date of purchase, cost and similar information for enhancements and up- grades. Watershed Management Plan — a) Discuss BWSR guidance regarding the enlargement area for the BCWD Mark Doneux stated that the BCWD would like some guidance from BWSR on the following issues: Should Capital Improvement Projects (CIP's) be included in our Second Generation Plan; approvability of our Second Generation Plan, how to handle the enlargement area relating to taxing, rules and permitting. 8.20 Break Mark introduced Phil Belfiori from BWSR. Referring to his guidance letter of March 21", Phil reviewed BWSR's position regarding the Enlarged BCWD and Management Plan. Phil stated that BWSR recommends a short-term strategy for the new area. The BCWD may raise tax funds in the new area as it has the required watershed plan in place. Taxes may be levied in the new area for costs and administration but not for projects until a revised plan is in effect Phil stated that we can use our Rules but we should work with the local municipalities to incorporate their needs into our rules. Julie Westerlund, DNR, asked if we could have two sets of rules and Phil answered yes. One requirement of the merger is to work with a transition team. Phil suggested that the BCWD work with Ron Struss of BWSR and SWCD to create a transition team. The transition team should look at projects, look into financing and look at the rules. The combined watershed has up to two years to put together a combined watershed plan. Phil stated that the Second Generation Plan could be approved without CIPs if there are none. Louis Smith, Smith Parker, was concerned that we were talking about including projects without doing the proper investigations. We do have a preliminary list and Phil thought we could do a diagnostic and feasibility study on the listed projects. If the results of the feasibility studies did not yield Capital Improvement Projects for the watershed district, these projects would then be implemented by the local units of government or by others. 8 Reconvened Manager Leiser asked Phil if the BCWD could include a feasibility study in its Second Generation Plan Phil stated this would give merit to the present discussions with Stillwater, and future discussions with Oak Park Heights and Bayport. March 26, 2001 Regular Meeting Minutes of the BCWD Board of Managers Page 2 of 5 • • • • b) Continue discussion regarding a process for evaluating community -based issues, concerns, and project recommendations for the plan. • • Oak Park Heights asked for an extension of time to send in their list of CIPs. Decision was made to grant the extension. There are two community meetings left — City of Bayport, and Stillwater Township. Camilla Correll sent out a letter to all the local communities asking them for their suggested capital improvement projects and followed up with a reminder call on the deadline. c) State of Minnesota Appeals Court Update re the enlargement petition legal action The briefs are due after Easter and final decision will not be until fall. Louis Smith, Smith Parker, clanfied that the BCWD can levy for planning costs for enlarged area according to 103B law. Camilla presented her Capital Improvement chart for discussion. The chart was divided into sections listing suggested projects as they would appear in the Second Generation Plan. Camilla will incorporate the suggestions from Oak Park Heights for the next meeting. This chart is to be recategorized as projects for diagnostic and feasibility review. Phil suggested that all of the cities that commented receive a draft plan Phil suggested black and white copies. Camilla asked that the appendices be left off to cut the costs. The original text was sent to three people at each community and the decision was made to send one copy to each community and copy the other two people on a transmittal letter. Project Review and Updates a) THPP Project Update — Snowmelt analysis - Pat Conrad, EOR EOR revised the snowmelt study that had been presented at the previous meeting and submitted the results to Mark Doneux. Manager Gordon asked Mark to copy the City of Hugo and May Township. -Sale of Excess Property — Update No update. b) Kismet Basin Easement and Permit Update Mitch Johnson, EOR Mitch showed a map of the project area and discussed plans. There is some surveying to finish this week and then the final design and final costs can be finished. Manager Leiser stated that he is putting together a neighborhood meeting for March 29 at his home Pat Conrad indicated that the interests of the watershed, the taxpayers and Mr. McKenzie would be better served if the District could work cooperatively with Mr. McKenzie The BCWD directed EOR to send Mr. McKenzie a letter to inform him of the project and request his cooperation. Rules/Permits a) City of Stillwater Water main — Permit 01 -02 — Action Pat Conrad, EOR reported that at the last meeting EOR had provided review comments to the managers. The only portions of the Districts Rules that apply to the project are erosion control. The comments have now been incorporated into a draft permit for approval. Manager Gordon moved to accent permit March 26, 2001 Regular Meeting Minutes of the BCWD Board of Managers Page 3 of 5 01 -02 as oroopsed and recommended by staff. seconded by Manager Leiser. Discussion followed. Manager Peterson expressed concern over restating a specific expiration time line in the permit because it is already stated within the Rules. Manager Peterson was also concerned about inspection statements within special condition number 10. Managers Gordon and Leiser accented a friendly amendment to clarifv special condition 10 to state that restoration. silt fence removal and inspections will be conducted in coordination with the watershed district. MSP 3/0 b) Settler's Glen 00 -01 (Formerly Coves of Stillwater) — Stillwater — Update Mark Doneux gave an update. The areas of concern were. the dirt should be cast back on the trail instead of into the wetland, clearing snow in a sensitive way, and planting dormant seed Manager Peterson directed EOR to wnte a clarifying letter to the developer regarding dormant seeding, depending upon the time of year that seeding occurs c) Virginia Plat — Grant — Update Mitch Johnson — waiting for some final analysis. Results will be ready for the next meeting. d) Pony Express Car Wash — Oak Park Heights — Update Mitch Johnson — Completed analysis of Pony Express. Brown's Creek Rules differ from the City of Oak Park Heights Rules that were in place when development was begun. Mitch suggested that pond be expanded to provide additional runoff volume for the Pony Express and the other undeveloped lot and to move the pond outlet from the center of pond to the east comer. The permit would include these modifications. Jean Schuldt, representing the Pony Express, seemed to have no problem with this addition to the permit The permit approval will be on the agenda for the April meeting e) Liberty on the Lake — 5' Addition — Stillwater — Update EOR submitted wetland comments to Jyneen Thatcher. f) Sawmill Golf Course — Grant - Update Mitch Johnson indicated he has received the permit materials however, they were incomplete. There is no requested action at this time. Julie Westerlund indicated that the Loggers Trail Golf Course was conducting an EAW and asked if the BCWD would be providing comments. Mark Doneux stated that the golf course was located at one of the proposed AUAR ponding sites. Doneux continued that while the BCWD could not require the AUAR ponding rates as part of the permitting process, the BCWD could identify those standards as goals of both the City of Stillwater and watershed district. The Board directed staff to prepare comments for discussion at the next meeting. The AUAR has some water rate and water quality parameters in it. Mark Doneux stated that the BCWD should work with Sawmill to incorporate these numbers. EAW — we should receive a copy, make wcomments by Apnl 10. Mark Doneux thought we should use water issue criteria. Old Business Discussion of Resolution 99 -11 Manager Leiser would like to have all developers apply for permits and then give them an exclusion or exemption specific to each instance so we have a record. Manager Peterson feels that if the area was platted before the BCWD Rules were in place we should require no action on their part Mark Doneux felt the BCWD would be able to grant exceptions if the developers agreed to reasonable issues. He suggested that prior approved plats could be exempted from the BCWD rules except for erosion controls. Manager Peterson and Mark will get together before the next meeting to work out these issues. March 26, 2001 Regular Meeting Minutes of the BCWD Board of Managers Page 4 of 5 e • • • • Joint Boundary Chance — St Croix Valley Watershed Valley Branch drew up changes to the Joint Petition for the BCWD and the Lower St Croix Valley Watershed merger. These changes will be taken up at the next meeting The next step after our agreement, is to send the petition to the local communities. Manager Gordon composed and sent a letter to the Washington County Board explaining the BCWD's actions in the Rice matter Mark Doneux sent out a draft water monitonng plan It will be on the next meeting's agenda New Business a) The Joint Meeting with City of Stillwater — Phil Belfiori, BWSR Facilitator The meeting went well with good discussion from both sides and plans were made to continue these meetings. Manager Peterson volunteered to act as the official BCWD liaison Mark Doneux will be technical facilitator. b) Groundwater Advisory Meeting. Mark Doneux and Manager Leiser attended the Groundwater Advisory Meeting. The plan is to have 6 to 8 meetings, using the comprehensive groundwater plan drafted 8 -9 years ago as a base for a new comprehensive groundwater plan for the county. Communications & Report There were several items included in the packet. No discussion. There was an article in the St Croix Valley Press about the BCWD • Manager Leiser attended the MAWD Legislative breakfast. A couple of the items discussed were more subwatersheds for the metropolitan area and increased funding for administration of watersheds. Manaeer Gordon made a motion to adiourn, seconded by Manaeer Peterson. MSP 3/0 Meeting adjourned at 9:38 P M. No executive session. Respectfully Submitted, Dawn Hilde, Recording Secretary March 26, 2001 Regular Meeting Minutes of the BCWD Board of Managers Page 5 of 5 • • • Chair: Untiedt New Business: Adjourn: STILLWATER TOWNSHIP Apnl 26, 2001 7 00 P M. Regular Meeting Call To Order: Agenda: Adopt Minutes: Approve Minutes: April 12, 2001 & Apnl 19, 2001 Rolf Dittman Re. Town Hall Progress Treasurer: 1 Report 2 Claims & Checks Attornev: 1 Tower Ordinance #124 To Be Signed 2 Secretary of State Election Resolution To Be Signed 3 Vincent Contract Park Work Planner: 1. Discuss County Planning Re: Regarding Meeting 4 -17-01 Engineer: Public Works: Clerk: 1. Road Kill Disposal Committees: 1. Park Money Allocation — See Item #10 12-14-2000 Minutes Peoule - 8:00 P.M. 1. Steve Nelson 2. Mike Raleigh — Plan for Trails Old Business: 1 Update Otchipwe Trails Open Space — Jim Doriott 2. Mathisen Driveway Culvert Needed 04/21/2001 Pat Bantle APR -20 -2001 1127 None CITY OF OPH CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 24, 2001 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. 1. Call to Order /Approval of Merida 7:05 p.m. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations 1. Brown's Creek Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District. E. Other Liaison/Staff reports 1. Spring Cleanup Reminder 2. Prairie Burn 3. Count Board Communication 7:10 p.m. 11I. Visitors/Public Comment Recycling Award This is an opportunit for the public to address the Council with questions or concerns on issues not art o{ the rogular agenda. (Please limit comments to 3 minutes in length.) P 7.10 p.ni. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minutes — April 10, 2001 C. Boulevard Tree Planting D. Authorize Hiring of Seasonal Workers E. Authorize Hiring of Park Attendants F. Receive Valley Access Channels Correspondence G. Award Contract for Lawn Care to Greentouch 7:15 p.m. V. Public Hearings 7:15 p.m. VI. New Business A. Millroad Ina — Liquor License Violation B. Meeting Minutes — Councilmember Request C. Authorize Hiring RCM Specialities, Inc. for Pothole Filling D. DDD, LLC — PUD, CUP and Site Plan Review (Kern Center) E. Fleming Companies — PUD, CUP and Sign Variance (Rainbow. Foods) LOCATION: RX TIME 04/20 '01 11:18 P.02/03 • • • APR -20 -2001 11:27 CITY OF OPH 8 :00 p.m VII. Old Business A. Sanitary Sewer Inflow & Infiltration tration Study Proposal B. Communications Tower — RFP Resolution C. TH 36 Corridor Management Plan Draft Comments D. Bell Property -. Councilmeznber Request 8:30 p.m. VIII. Executive Session/Labor Relations and Negotiating $tratepv 9:00 p.m. IX. Adjournment Social gathcring at Joseph's Panay Restaurant to follow LOCATION: P.03/03 RX TIME 04/20 '01 11:18 TOTAL P.03 WASmisIGTON COUNTY COUNTY BOARD AGENDA APRIL 24, 2001, 9:00 A.M. 1. 9:00 Roll Call 2. 9:00 Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda The Chair will direct the County Admuustratorto prepare responses to your concerns You are encouraged not to be repeuttousof previous speakers and to hmu your address to five minutes. The Qwureserves the right to limit an individual kpresentauonr 'it becomes redundant, repetitive; irrelevant, or overly angumentauve. The Chair may also Mutt the number ofindivdualpesentationson any issue to accommodatethe scheduled agenda items 3. 9:10 Consent Calendar 4. 9:10 Public Hearing — Assessment, Taxpayer Services & Elections — Molly O'Rourke, Dep. Admm. Consider the School District Detachment and Annexation of Parcel #03.028.21.33.0073 5. 9:20 Transportation and Physical Development — James Luger, Parks Director Introduction of Newly Selected Histonc Courthouse Coordmator 6. 9:25 General Administration — Jim Schug, County Administrator A. Legislative Update — John Kaul; Legislative Liaison B. St. Croix River Crossmg Update C. County Government Week Resolution 7. 9:55 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the f dl Board on committee activities. make comments on matters of mtetest and information, or raise questions to the staff Thu adorn u not intended to result in substantiveboard action during this time Any action necessary because ofdiscusswn will be scheduledfor a future board meeting 8. Board Correspondence 9. 10:10 Adjourn 10 10:10 Public Health and Environment — County Atrium Cut the Waste — Kick -Off Event 11 10:25 Board Workshop with Workforce Investment Board to 11:25 Discussion of Workforce Investment Board 12. 11:25 Board Workshop with Community Services to 12:25 Progress Report on the Minnesota Family Investment Program 13. 12:25 Lunch 14. 1:00 Board Workshop with Transportation and Physical Development to 2:00 Review Trunk Highway 36 Subarea Study/Interregional Corridor Study Final Report 15. 2:00 Board Workshop with Public Health and Environment to 2:45 Distribution of 2002 Recychng Grant Dollars to Cities and Townships ** *MEETING NOTICES LISTED ON BACK*** Assuuve IFsta u,g devices are evadable for use in the County Board Room If you need assistance due to disabmty or /anuses banner unease cad (651) 439 -3220 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER • Dennis C Hogberg DhMct 1 BD PuBvabek District 2 Wally Abrahamson • District 3 Myra Peterson District 4 /Chair Dick Stafford District 5 • • DEPARTMENT /AGENCY Administration Assessment, Taxpayer Services and Elections Community Services • qt e following items are presented for Board approval/adoption: Date Il l 23 April 24 April 25 April 26 Apra 26 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 24, 2001 Committee ITEM A. Approval of the April 3, 2001 Board meeting minutes. B. Approval to appoint Victoria Hoeck, Hugo, to the Historic Courthouse Advisory Council to a first term expirmg December 31, 2002. C. Approval to appoint Glen Brown, Cottage Grove, to the Groundwater Advisory Committee. D. Approval of resolution, applications for conveyance of tax forfeited lands for an authorized public use. E. F. G. H. Recorder Transportation and Physical J. Development Approval of contract between Community Services and the Woodbury Personal Assisted Living Unit to provide Assisted Living Plus Services and Respite Care to eligible Washmgton County residents. Approval of contract between Community Services and the Washington County Housmg and Redevelopment Authority for the services of the Housmg coordinator position. Approval of Twm Cities Tree Trust to provide services for the summer 2001 youth employment to run between June 12 and August 31, 2001. Approval of the Local Service Unit/Tnbal Biennial Plan for program year 2002- 2003 (July 1, 2001 to June 30, 2003). Approval of Plat of Larson Meadows, New Scandia Township. Approval of resolution, reject all bids received for the Card Reader Secunty System Upgrade project. 'Consent Calendar items are generally defined as items ofrouhnebusmess, notrequnmg discussion, and approved monewte. Connmssioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Library Board Plannmg Advisory Commission Regional Solid Waste Mgmt. Coord. Brd. Conmitmtty Corrections Advisory Board Red Rock Comdor MEETING NOTICES Time 6.30 p.m. 7.00 p.m 10:30 a.m. 7.30ani. 3:30 p.m. Location 1010 Heron Avenue North — Oakdale Washington County Government Center 2099 University Avenue West — St Paul Washington County Government Center Cottage Grove City Hall WASmNGTON COUNTY Dennis 7 Hogberg D atnct &n Pulkrabek District 2 Wally Abrahamson Distract 3 COUNTY BOARD AGENDA MAY 1, 2001 12:00 P.M. 12:00 Closed Session with County Administrator — Financial Services Conference Room 520 to 2:00 Annual Performance Evaluation M ; } q c � Y 3 00, Board with;Transportation andiP� ' " `" 3:45 °Hinton/Towei Road Constr'uction:&oject „I:50 Bbard °Workshop with Assessment, °Taxpayer. Service uEleetiois to 4:20 Report on the EzProperty Internet Property Tax System „. ,a 1. 4:30 Roll Call 2. 4:30 Comments from the Public Visitors may share their concerns with the County Board of Commrssronerson any item on or not on the agenda The Chatrwill dried the CountyAdmmutratortoprepare responses to your concerns You are encouragednot to be repeuhousofprevaousspeakers and to lmut your address tofive minutes The Chair reserves the right to limit an individual Spresentationifit becomes redundant, repetitive, irrelevant, or overly argumentative The Chau•may also limit the number of indwidualpresentationson any issue to accommodatethe scheduled agenda items 3. 4:40 Consent Calendar 4. 4:40 Transportation and Physical Development — Don Wisniewski, Director Remove from Table Contract with Wold Architects — Remodeling of Old Woodbury Library 5. 4:50 General Administration — Jim Schug, County Administrator Legislative Update 6. 5:00 Commissioner Reports - Comments - Questions This penod of tune shall be used by the Commissioners to report to thefull Board on committee achvihes, make comments on matters of utterest and information, or raise questions to the staff This action is not intended to result in substantiveboard action during this time Any action necessary because ofducussionwill be cheduledfor a future board meeting 7. Board Correspondence 8. 5:20 Adjourn 9. 5:30 Board Reception for County Advisory Committee Volunteers to 6:30 10. 6:30 Board Workshop with the Parks and Open Space Commission to 7:30 20 Year Vision for Washington County Parks and Open Space 41) Assrstive hstanu,g devices ere evaaabte for use in the County Board Room N need assistance due to dim . - or bearer • : se cap 651 439 -32201 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Myra Peterson Distract 4/Chair Dick Stafford D istnct 5 • DEPARTMENT /AGENCY Administration Assessment, Taxpayer Services and Elections Court Services Human Resources •sportatlon and Physical Development Date •2 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MAY 1, 2001 •following items are presented for Board approval/adoption: ITEM A. Approval of the April 10 and 17, 2001 Board meeting minutes. B. Approval to appoint Phyllis Jones, Histoncal Society, to the Histonc Courthouse Advisory Council. C. Approval to appoint Brenda Whalen, Stillwater Township and Gene Smallidge, Hastings, as alternate, to the Noxious Weed Appeal Committee to first terms expiring December 31, 2002. D. Approval to renew consumption and display permit for the Veteran's Rest Camp Association, Inc. for the period April 1, 2001 to March 31, 2002. E. Approval to accept annual grant renewal funding from the Minnesota Department of Corrections for Enhanced Sex Offender Supervision Grant Funds m the amount of $111,598; Adult Felony Reduction Grant Funds m the amount of $51,625; and Caseload/Workload Reduction Grant Funds in the amount of $499,970. F. Approval to extend a Special Project Office Technician II position in Community Services from May 19, 2001 through December 31, 2001. G. Approval of resolution relinquishing existing easement nghts on the Woodbury Market Place Plat. H. Approval of resolution conveymg Everton Avenue North nght of Way to the City of Forest Lake and Create Access Opening on CSAH 2, replaces resolution no 2001- 042 adopted April 17, 2001. L Approval and execution of traffic signal mamtenance agreement with City of Lake Elmo at the intersection of Inwood Avenue North and I -94 north ramps. *Consent Calendar items are generally defined as items of rontinebnsmess, not requumg d&scnssron, and approved m one vote Commrsswners may elect to pull a Consent Calendar rtem(s) for discuss= and/or separate action * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES Committee Time Metropolitan LRT Joint Powers Board 8.30 a m. Location Hennepm County Government Center