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2001-03-20 CC Packet
***REVISED AGENDA*** CITY OF STILLWATER CITY COUNCIL MEETING NO.Ol-06 Council Chambers, 216 North Fourth Street March 20, 2001 ~GULAR MEETING 7:00 P..I~I. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES -Approval of March 6, 2001 City Council Minutes PETITIOi`1S, INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1 Discussion of Goal Settins Workshop -Jim Brimeyer, The Brimeyer Group OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 2. Fire Chief CONSENT AGENDA* 3. City Clerk 5. Community Dev. Director 7. City Attorney 4. Director of Admin 6. City Engineer/PWD 8. City Administrator 1. Resolution 2001-49, Directing Payment of Bills 2. Approval of Permit to Sell -Lily Lake Ballfields -Dan King (3M) applicant 3. Resolution 2001-50, Approval of Premises Permit Application for Gambling -Stillwater Hockey Association (St. Croix Music Cafe) 4. Approval to purchase digital copier Approval of agreement for campus management hardware and software for Recreation Center ~. Resolution no. 2001-S1, Approving closing of funds and interfund transfers PUBLIC HEARINGS UNFINISHED BUSINESS 1. Approval of Agreement with DeMay and Associates (Resolution) NEW BUSINESS 1. SUB/01-11, Resubdivsion of 207 Nelson Street. James F. Lammers, Sherman & Lucille Gordon, Applicant (Resolution) 2. Final Plat Approval -Liberty on the Lake 7~` Addition (Resolution) 3. Long Lake Trail Easement Use Designation (Resolution) 4. Approval of Purchase Agreement for Public Works Facility Property 5. Ordering Improvement for Center Street Alley Extension and Approval of Agreement with Rodney Bahr (2 Resolutions) 6 Proposed Year 2001 Seal Coat Project 7. High Water Forecast for St. Croix River and Planning for Flood Control 8. Designation of Brown's Creek Watershed District Representative (Resolution) PETITION'S, INDIVIDUALS, DELEGATIONS & COMMENDATIONS COMMUNICATI COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURN; VIENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, m which event, the items will be removed from the consent agenda and considered separately. CITY OF STILLWATER CITY COUNCIL MEETING N0.00.06 Council Chambers, 216 North Fourth Street March 20, 2001 REGULAR MEETING 7:00 P.I~I. ALL TO ORDER ROLL CALL APPROVAL OF MINUTES -Approval of March 6, 2001 City Council Minutes PETITIONS, INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Discussion of Goal Setting Workshop -Jim Brimeyer, The Brimeyer Group OPEN FORUM T'he Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 3. City Clerk 5. Community Dev. Director 7. City Attorney 2. Fire Chief 4. Director of Admin 6. City Engineer/PWD 8. City Administrator CONSENT AGENDA* 1. Resolution 2001-49, Directing Payment of Bills 2. Approval of Permit to Sell -Lily Lake Ballfields -Dan King (3M) applicant 3. Resolution 2001-50, Approval of Premises~Petmit Application for Gambling -Stillwater Hockey Association (St. Croix Music Cafe) 4. Approval to purchase digital copier 5. Approval of agreement for campus management hardware and software for Recreation Center ~BLIC HEARINGS UNFINISHED BUSINESS , 1. Approval of Agreement with DeMay and Associates (Resolution) NEW BUSINESS 1. SUB/01-11, Resubdivsion of 207 Nelson Street. James F. Lammers, Sherman & Lucille Gordon, Applicant (Resolution) 2. Final Plat Approval -Liberty on the Lake 7`~' Addition (Resolution) 3. Long Lake Trail Easement Use Designation (Resolution) 4. Approval of Purchase Agreement for Public Works Facility Property 5. Ordering Improvement for Center Street Alley Extension and Approval of Agreement with Rodney Bahr (2 Resolutions) 6. Proposed Year 2001 Seal Coat Project (Resolution) 7. High Water Forecast for St. Croix River and Planning for Flood Control 8. Designation of Brown's Creek Watershed District Representative (Resolution) PETITIONS, INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEViS STAFF REPORTS (continued) ADJOURNMENT • All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event. the ttems will be removed from the consent agenda and considered separately. CITY OF STILLWATER COUNCIL MEETING NO.O1-OS March 6, 2001 • RECESSED MEETING 4:30 P.1vI. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councihnembers Bealka, Milbrandt, Rheinberger, Zoller and Nlayor Kimble Absent: None Also Present: City Administrator Kriesel City Engineer Eckles Fire Department Chief Kallestad Director of Administration Kadin Citv Clerk Ward OTHER BUSINESS DeMay & Associates. -Proposal for Government Affairs Representation City Administrator Kriesel reviewed the proposal from DeMay & Associates regarding the St. Croix River Bridge issue. He stated that a formal agreement with DeMay & Associates will be drafted similaz to our other Iegislative agreement and brought to Council at the March 20, 2001 meeting. Councilmember Zoller stated that he would be voting on this issue because it is not a conflict of • interest because it is a proposal for a legislative consultant. He would like to see pressure put or. the legislature to not divert the money for the bridge to another project. He stated that he would like a bi-monthly update on this issue over the next three months. IViotion by Councilmember Bealka, seconded by Councilmember Rheinberger approving the concept of the proposal and authorizing the $5,000 retainer to DeMay & Associates and directing staff to bring agreement back to Council at the March 20, 2001 meeting. All in favor. STAFF REPORTS Fire Chief Kallestad informed Council that bids were received for the 1973 Seagrave Ladder Truck and that a high bid of $5,000 was received from Mr. Kel Cran and recommended the sale. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the sale of the 1973 Seagrave Ladder Truck to Mr. Kel Cran for his bid of $5,000. All in favor. City Engineer Eckles provided an update on the Center Street connection issue. He stated that he will be bringing this item back to Council at the March 20, 2001 meeting and that residents of the neighborhood may be in attendance for that meeting. He stated that the residents will be submitting information to him to include with his memo for March 20. City Engineer Eckles also informed the Council that the Brown's Creek Realignment Project has been submitted to the American Public Works Association for a national award and that results ~r-ill be known in approximately six weeks. City Council Meeting No. Ol-OS ivlarch 6, 2001 City Administrator Kriesel reviewed his retirement letter and the proposal of Brimeyer and Associates to conduct a work session and to conduct the executive search for a ne~v City Administrator. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to reluctantly accept Crty Administrator Kriesel~s retirement letter. All in favor. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the proposals from Brimeyer and Associates to conduct a work session to be held on Apri16.2001, and executive search for a city administrator. All in favor. Community Development Director Russell provided information on the Lowell Park Plan and stated that the 2001 Plan has been before the Park Board at their February 26, 2001 meeting. He also stated that a Lowell Plan Implementation Advisory Committee should be formed and that input from event sponsors to make sure the improvements meet the need for special events would be solicited. iv1r. Bill Sanders who presented the Lowell Park Plan and reviewed his proposal for design services for the park. vlayor Kimble expressed concern regarding an agreement with the yacht club regarding people getting items to their boats and the performance center. He felt that the performance center would not be an appropriate facility in the waterfront area and would not used. Community Development Director Russell stated that the resolution for the proposal would be presented at the 7:00 p.m. meeting. ivlayor Kimble recessed the meeting at 5:45 p.m. REGLTLAR NIEETI~IG The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Milbrandt, RheinberQer, Zoller and 1/Iayor Kimble Absent: None Also Present: Citv Administrator Kriesel City Engineer Eckles Fire Department Chief Kallestad Community Development Director Russell Citv Clerk Ward APPROVAL OF vIINtiTES Approval of Februar~• 20, 2001 minutes 7:00 P.NI. Motion by- Councilmember Rheinberger, seconded by Councilmember Nlilbrandt approving the corrected Februar~• 20.2001 City Council minutes. All in favor. • City Council Meeting No. O1-OS Mazch 6, 2001 PETITIONS, INDIVIDUALS, DELEGATIONS AND COiVIMENDATIONS Mr. John Larson of SRF Consulting reviewed the Aiple Property Park plan. The plan shown was based upon the new bridge being placed and the impact on the Aiple Park. Councilmember Zoller stated he would like to see some work done in this pazk, at the very least the cutting of some trees. Councilmember Rheinberger concurred with Councilmember Zoller's comment and stated that he didn't want to wait to improve this area for ~-8 years. iVlotion by Councilmember Rheinberger, seconded by Councilmember Bealka adopting Resolution No. 2001-~-1, Approving the Concept of the Aiple Park Plan. All in favor. Ayes: Councilmember Bealka, IVlilbrandt, RheinberQer, Zoller and Mayor Kimble Nays: None y vlotion by Councilmember Milbrandt, seconded by Councilmember Rheinberger directing staff to refer this item back to the Parks Board to review what improvements could be made to this property in the near future. All in favor. Lowell Park Plan (continued) Mayor Kimble reviewed the information presented at the 4:30 meeting regarding the Lowell • Park Plan and that the proposal for services is to be acted upon. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt adopting Resolution No. 2001-~~, Approving proposal with Sanders, Wacker, Bergly, Inc. for landscape architectural services for Lowell Park. All in favor Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Na~•s: None CONSENT AGENDA ivlotion by Councilmember Bealka, seconded by Councilmember Rheinberger approving the consent agenda. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Na~•s: None Resolution 2001-36, Directing Payment of Bills Resolution 2001-37, Local contribution to TIF District #7 Application to Se113.2 -Softball Tournament -Lily Lake Ballfields -June 9-10 - Toni- Vibar. Applicant . Resolution 2001-38,Approving 2001 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with V~%ashinaton County . • Resolution 2001-39, Approving Regular Employment Of Chantell Kadin As Director Of Administration City Council Meeting No. 01-0~ Lurch 6, 2001 Approval to purchase of Minolta Doc-Xnet Conversion/Expansion Module for Document Imaging System Approval to purchase of six computers (fire, administration, planning, inspections and recreation cente Resolution 2001-40. Reapportioning Special Assessments for Parcel No. 34.030.20.23.0007 Pursuant Subdivision of Land Resolution 2001-41, Accepting work and ordering final payment for Curve crest Boulevard/Long Lake Water Quality Improvement (Project 9721) Resolution 2001--12, Accepting work and ordering fmal payment for 62"d Street and Watermain Improvements (Project 9912) Resolution 2001--13, Accepting Work And Ordering Final Payment for Everett Street Lift Station Improvements (Project 9618D) Approval to purchase software Office 2000 and Windows 2000 Approval to purchase printer for 3"~ floor NEW BUSINESS Bid Award Lor County Road 15 Watermain Project City Engineer Eckles reviewed the bids received for the County Road 15 Watermain Project. He stated that 1 ~ bids were received and that the low bid of $260,97.00 from Burschville Construction, Inc. was under the engineer's estimate of ~28~,000. iVlotion by Councilmember Rheinberger, seconded by Councilmember Zoller adopting Resolution No. 2001-=16, Accepting bid and awarding contract for County Road 1~ Watermain (Project 2000-16). All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Julia Belle Swain Steamboat Visit and Use of Levee for Docking City Administrator Kriesel reviewed the request of Captain Carl Henry, Pilot of the Julia Belle Swan (Great River Steamboat Company) to use the levee area for docking the vessel during a three-day stay on September 12, 2001. He also stated that staff feels that the levee should not be used for commercial operations, especially if the trips originate in Stillwater due to traffic and parking issues. In this case, however, persons will be coming to Stillwater and will not have the traffic and parking concerns. Mr. Kriesel recommended that Council direct staff to develop a written policy that would prohibit or discourage the intensification of commercial passenger boats regarding the use of the levee. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller adopting Resolution No. 2001-=17, Approval ofNon-exclusive wharfage permit between the City of Stillwater and Great River Steamboat Company and directing staff to prepare a written policy on the usage of the levee for docking. All in favor. A~•es: Councilmembers Bealka, IVlilbrandt. Rheinberger. Zoller and Mayor Kimble Nays: None C 4 City Council Meeting No. O1-OS Use of Lily Lake Tower Site/Communication System Study 1~larch 6, 2001 • Community Development Director Russell reviewed the request by the County to add an antenna to the existing tower located next to the Lily Lake Water Tower. He stated that before response is made to the County that the communication needs of the City be determined as well use of the tower prior to responding to Washington County. Mr. Russell stated that staff has received a proposal from PSC Alliance for a communications study for the City at a cost not to exceed $2,000. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger adopting Resolution No. 2001-48, Approving quotation from PSC Alliance. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None COMMITNICATIONS/REQUESTS City Administrator Kriesel reviewed the letter from Washington County regarding a Flood Preparation Meeting that will be held on March 21, 2001 at 10:00 a.m. He stated that staff will be in attendance at this meeting. Mr. Brent Peterson, Washington County Historical Society, informed the Council that the Stillwater Gazette has provided the historical society with numerous photos of Stillwater history from the 1890 to the 1990. He thanked Council for their continuous support of the historical society. ADJOURNriENT Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adjourn the meeting at 8:00 p.m. ATTEST: Diane Ward, City Clerk Jay L. Kimble, Mayor Resolution 2001-36, Directing Payment of Bills Resolution 2001-37, Local contribution to TIF District #7 Resolution 2001-38,Approving 2001 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County Resolution 2001-39, Approving Regular Employment Of Chantell Kadin As Director Of Administration Resolution 2001-40, Reapportioning Special Assessments for Parcel No. 34.030.20.23.0007 Pursuant to Subdivision of Land • Resolution 2001-41, Accepting work and ordering final payment for Curve crest Boulevard/Long Lake Water Quality Improvement (Project 9721) 5 City Council Meeting No. O1-OS Niazch 6, 2001 Resolution 2001-42, Accepting work and ordering final payment for 62"d Street and Watermain Improvements (Project 9912) Resolution 2001-43, Accepting Work And Ordering Final Payment for Everett Street Lift Station Improvements (Project 9618D) Resolution No. 2001-44, Approving the Concept of the Aiple Pazk Plan. Resolution No. 2001-45, Approving proposal with Sanders, Wacker, Bergly, Inc. for landscape azchitectural services for Lowell Park. Resolution No. 2001--16, Accepting bid and awarding contract for County Road 1 ~ Watermain (Project 2000-16). Resolution No. 2001--17, Approval ofNon-exclusive wharfage permit between the City of Stillwater and Great River Steamboat Company Resolution No. 2001-48, Approving quotation from PSC Alliance • 6 MEMORANDLTM • TO: Mayor and council FR: City Administrator RE: Jim Brimeyer -discussion of Team Building/Goal Setting workshop and executive search process/timetable DA: Mazch 16, ?001 Mr. Jim Brimeyer, Brimeyer and Associates, will be at the meeting Tuesday to further discuss the Team Building and Goal Setting workshop format and schedule and also to discuss the process and timetable for the search for a new City Administrator. I am giving you some information pertaining to past team building goal setting sessions. This information may be useful in determining how successful the City has been in achieving past goals and to see if some of the goals that have not been achieved need to be re-considered along with anv new goals and objectives. • This can be discussed in more detail at the meeting if necessary. NOTE: The times will be changed to a 1:00 P.M. start for the Apri16, ?001, team building and goals setting workshop si~l `c'ep The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS Fifty South Ninth Avenue Suite 101 City of Stillwater Hopkins, MN 55343 Proposal for Consulting Services Objective Conduct a session with the Council and staff to develop a more effective team. Develop the framework for decision-making utilizing the Governance model. Identify concerns, develop priorities and set policy direction for the organization. Methodology Phase I -Pre-session 3/20/01 Consultant meets with the Mayor and Council to discuss expected outcomes, process, and timetable 3/21 to 4!4/01 Consultant contacts the Mayor, Council, and staff. Participants respond to questions to discuss issues and expectations. Phase II -Session with CaunciI and Staff April 6. 2001 8: to 4:00 Conduct session with Council and staff ~ $ Determine expectations c~ 1 ~ C~-~},''•'J' 8~4~ Introduce Governance model ~Y'-, • Discuss current situation ~• • -Council policy development Develop framework for decision-n'.2icina 10:00 BR.~ AK 10:~u Introduce strategic pIannin, model • C, (952) 945-0240 fax (952) 9~5-07 C2 email• bnr~group~aol.ccm Page Two • 10:3b to 11:45 Conduct strategic planning process - Mission - Strengths, Wealrnesses, Opportunities, Threats (SWOT) - Identify issues ' 11:4 LUNCFI 12:3 to 2:00 Establish priorities 2: 0 BREAK ~30 Consider Action Plan alternatives 4: Determine next stegs Prepare summary C P E A R S O N CONSULTING TEAM-BIIILDING WORKSHOP Stillwater City Council March 1, 1995 Executive Summary Background The Stillwater City Council undertook a team-building workshop with the express purpose of improving its ability to work together as a group and to review the functioning of city government. The workshop was held at Ruberto's in Vadnais Heights on Saturday, February 25, 1995. In attendance were Mayor Jay Kimble, Councilmembers Rich Cummings, Terry Zoller, Gene Bealka and Eric Thole, City Coordinator Nile Kriesel and City Attorney David Magnuson. The workshop was facilitated by David Pearson, Pearson Consulting Associates, St. Paul. It included a presentation by Ms. JoAnn Kovach, a consultant specializing in Myers-Briggs interpretation. Objectives The stated objectives of the workshop were: 1. To increase the understanding of participants' personal work styles. 2. To increase cooperation between members of the City Council. 3. To improve communication between members of the City Council. 4. To review the mission of Stillwater City Government. 5. To review the organization of Stillwater City Government, focusing on the distinct roles of the Council, City Coordinator and the professional staff. • 26 EAST EXCHANGE STREET, SUITE 1 10 ST PAUL, MINNESOTA 55101 USA TEL (612) 290-0455 FAX (612) 224-0419 Council Strengths: Based on detailed interviews with each • Council member prior ~o the workshop, I reported the following as strengths of the Council: 1. Vitality/energy. 2. Diverse ages. 3. Broad community representation. 4. Education. 5. Open-mindedness. 6. Dedication to the best interests of the City. 7. Forthrightness (no hidden agendas). 8. Congeniality. 9. Rational decision-making. Council Weaknesses: The following were identified as weaknesses or potential weaknesses of the Council: 1. Relative inexperience. 2. No female representation. 3. Potential conflict due to strong personalities. Myers-Briggs Interpretation: Ms. JoAnn Kovach presented an interpretation of the results of the Myers-Briggs Type Indicator questionnaires comple;.ed by all participants. A scatterplot of the respective personal style preferences of the Council members is attached to this report at Enclosure 1. Communication Exercises: A brief series of communication exercises highlighted the fact that communication is always a two-way enterprise; that personal perceptions of our environment and specific situations affect how we send and receive messages and that constructive use of listening techniques and "feedback" can make communication more clear and accurate. • _ System Analysis: We conducted a discussion on the elements of systems. Workshop participants then used this material to • analyze Stillwater City Government. The group discussed four distinct elements of Stillwater City Government: 1. City Council. 2. City Coordinator. 3. City Operating Departments. 4. City Boards and Commissions. The group identified •:'~e following to be among the important descriptors of each oL the system's elements: 1. Environment: voters (low ~ turnout and special interests), city charter, state and federal statutes, other government jurisdictions, national and local economy, geography (geology and climate), culture and society, and city infrastructure, history and identity. 2. Inputs: votes, revenues (local, state and federal), mandates, liability, geographical constraints, 3. Functions: vision and policy, planning, regulation and service. 4. Resources: personnel, organization, capital investments, revenue and tradition. 5. Outputs: plans, service delivery, facilities and quality of life. 6. Feedback: a. External: votes, economic development, real estate values public opinion, volunteers and community participation. b. Internal: staff morale, staff plans and proposals and internal resource fights. 8 - Sten Plannina Process: An 8-step planning process was introduced to the group. Its components are listed below: 1. Determi:.e the operating environment. 2. Establish the organization's values. 3. Define the organization's mission. 3 8 - Step Plannin~x Process (Cont.): • 4. Clarify the internal organization. 5. Establish goals. 6. Set objectives. 7. Determine strategies. 8. Develop actions. Mission Review: The mission statement prepared by the City Council in 1992, was revised to read: "To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy." Organization Chart: the organization chart prepared by the City Council in 1992 was revised as shown at Enclosure 2. Organizational Responsibilities: the responsibilities of • the City Council, Cit.1 Coordinator and City Management staff, as outlined by the City Council in 1992, were revised as follows: City Council: 1. Provide leadership, guidance and direction to the Stillwater Community and to the Stillwater City Government. 2. Listen to and respond to constituents. 3. Set broad, general policy and evaluate city programs and staff performance. 4. Allocate resources, based on prioritized needs. 5. Enter i:~to contracts for employment, goods and services. 6. Assume ultimate responsibility for all actions of Stillwater City Government. • 4 City Coordinator: 1. Impleme~lt policies of the City Council. • 2. Coordinate the administration of the City. 3. Guide, supervise and evaluate the performance of the Sta~f. 4. Provide communication between the City Council, Staff, boards and commissions. 5. Negotiate and interpret labor contracts. 6. Facilitate city public relations efforts. 7. Facilitate intergovernmental liaison. Citv Management Staff: 1. Execute the directives of the City Council and City Coordinator in a timely manner. 2. Translate City Council policy into departmental goals a*!d plans. 3. Provide information, expertise, recommendations and • periodic reports to the City Council. 4. Manage assigned departmental personnel and resources efficiently and effectively. 5. Set a positive example in the community and provide for good public relations. 6. Comply with local, state and federal laws and regulations. 7. Coordinate interdepartmental activities. 8. Maintai•t current information on technology, methods, materials and standards pertinent to departments. 5 • Goals: The goals outlined below, as prepared by the 1992 • City Council, were ou~lined for the Council's information: 1. Initiate a comprehensive review of city government organization, staffing and facilities. - formrilize Council, Coordinator and Staff relationships and procedure - determine proper staffing and equipment levels to accomplish city mission - investigate a performance-based compensation plan 2. Update and implement the comprehensive city plan to include: - capital improvements - infr :.structure - acceleration of the downtown plan implementation and identification of resources for future projects. • - determination of the ultimate city size - development of an economic "safety net" for the downtown 3. Continue street and sidewalk plan - develop options for a fair and equitable assessment policy 4. Develop a long-term (5 - 10 year) fiscal management plan. 5. Improve internal and external communication with a focus on staff morale. 6. Protect natural and historical features and resources, to include downtown. • 6 Future Tasks The following tasks remain for the Council to complete this • process: Organizational Review: The Council should meet with the City Management Staff to review and receive their comments on the revised organizational chart, the revised mission statement and the revised responsibilities of the City Council and the Staff. Goal Setting: The Council should review the goals set by the 1992 City Council and, in conjunction with the City Management Staff, revise or re-establish a set of Goals to guide City Government into the immediate future. Planning Process. The Council may wish to consider adoption of the entire 8-Step Planning Process outlined above. If this is done, city departments will have to determine objectives, develop strategies and outline action plans to complete the process. Conclusion I am genuinely enthusiastic about the prospects for this City Council. The talent and experience that you possess will serve the city well, given the strengths you bring to its tasks. It was my privilege and pleasure to work with you. • 2 Encl Sincere as ' David W. Pearson President 7 • SUl~~IMARY OF GOALS SET DURING 1995 WORKSHOP BY PRIORITY: 1. CONSTRUCTION OF NEW LEVY WALL 2. CITY HALL REMODELING/EXPANSION 3. NEW PUBLIC WORKS/PARKS FACILITY 4. PURCHASE OF PARKS AND OPEN SPACE LAND 5. PURCHASE OF NEW FIRE TRUCKS • 6. HISTORIC LIGHTING IMPROVEMENTS FOR DOWNTOWN 7. CONSTRUCTION OF NEW ICE ARENA 8. CONSTRUCTION OF NEW FIRE STATION 9. LOWELL PARK IMPROVEMENTS 10. COMMUNITY CENTER CITY OF STILLWATER MISSION STATEMENT To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, management and efficient fiscal policy. Adopted by the City Council 1995 • • effective • i • _ City of Stillwater GOALS (Approved by City Council, 1992) GOAL 1: Initiate a comprehensive review of city government organization, staffing and facilities. - formalize Council, Coordinator and Staff relationships and procedure - determine proper staffing and equipment levels to accomplish city mission - investigate a performance-based compensation plan GOAL 2: Update and implement the comprehensive city plan to include: - capital improvements - infrastructure • - acceleration of the downtown plan implementation and identification of resources for future projects. - determination of the ultimate city size - development of an economic "safety net" for the downtown GOAL 3: Continue street and sidewalk plan - develop options for a fair and equitable assessment policy GOAL 4: Develop a long-term (5 - 10 year) fiscal management plan. GOAL 5: Improve internal and external communication with a focus on staff morale. GOAL 6: Protect natural and historical features and • resources, to include downtown. The Brlmeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS • Ffty South Ninth Avenue, Swte T101 Hopkins. MN 5~3~3 City o, f Stillwater, 1~iinnesota City Administrator Suggested Search Timetable l~iay, 2001 Authorization to Proceed June, 2001 Gather Information for Profile Interview City Council, Department Heads, Community leaders, staff, etc. Week of 7/16/01 Place Announcements • 7/17/01 Approve Profile 7/20 to 8/31/01 Recruit Candidates 9/4/01 Deadline for Applications 9/10 to 10/8/01 Review and Screen Candidates 10/16/01 Progress ReQort and Selection of Finalists 10/18 to 11/2/01 Back round and Reference Check 11 /9 and 11 / 10/01 Interviews January, 2002 Start Date The meetings for which the City Council needs to be present are underlined in the above timetable. C, (952) 945-0248 fax (952) 9~5-0102 email. bnr^crcu~ ~acl.cori Tne Brlme~er Group, Inc. DCECUTIVE SEARCH CONSULTANTS • Fity South Ninth Avenue, Suite X101 Hopkins, MN 55343 Our Approach To Four Assignment We propose astep-by-step recruitment and selection process: 1. Development of a Position Profile The Profile describes the basic responsibilities and duties of the position, reporting relationships, education, and experience necessary for satisfactory performance. We will meet with Board members, appropriate staff, and others to discuss the role and responsibility of the position. We will provide a list of questions for all the participants to consider as we develop the Position Profile. Once a consensus is reached on the requirements of the position and the qualifications of the ideal candidate, we will prepare a detailed Position Profile. 2. Location of Candidates We will conduct a comprehensive pros am to contact sources and identify suitable candidates. We would use our research staff to identify compazable organizations from which key individuals can be contacted. Based on the sources available to us, we will identify specific individuals with established patterns of accomplishment and • knowledge. It is usually helpful to announce the position in appropriate professional journals. Our web site located at: www.brimgroup.com will be used to announce the position. Candidates may access the Position Profile to learn more about the position and the region. 3. Evaluation and Comparison After our research and sourcing is completed, several qualified candidates will emerge for evaluation and compazison. Interviews will be scheduled with the most promising individuals. Depending on the location of the candidate, the interviews will be either face-to-face or completed through extensive telephone screening. During this phase we will be able to assess the individual's qualifications, accomplishments, and suitability for the position. Our in-depth evaluation and appraisal techniques will cover issues such as work experience, education, professional development and achievements, career objectives and philosophy. 4. Progress Report Following the screening and background investigation we will prepare a Progress Report. This report will provide specific information on the individual's education and work history, accomplishments and growth potential, strengths and possible limitations. We will personally deliver and review these reports with you. On the basis of this review, final candidates will be selected for interviews. • (952) 945-0246 fax (952) 9~5-0102 email. bnm5roucy2el coin ~. Background hecks Prior to the interviews, we will investigate the backgrounds of the finalist candidates through reference checks. It is our practice to speak directly with individuals who are, or have been, in positions to evaluate the candidates' job performances. We will verify the finalist candidates' credentials through an educational, criminal, and credit check. 6. Assessment Finalist candidates may be further evaluated through aself-assessment tool. The DISC Behavioral Management System is designed to assess the environment in which a candidate operates most effe~ively and addresses: 1. Internal motivation 2. Management strategies 3. Identification and management of conflict You will learn the strengths, weaknesses, and Iikel~ood for success of each final candidate and gain insight into how to best manage and work effectively with the candidate. 7. Interviewing and Selection We will arrange a schedule of interviews for final candidates. We will assist in this process to the extent requested by you. Directed by you, we will assist in the negotiations of employment terms, recommend a compensation package calculated to attract the preferred candidate, and participate in the final negotiations. 8. Performance Evaluation At your request, we will assist in conducting a performance evaluation after six months of employment. This will lead to a Work Program to be utilized over a 18-24 month timeframe. GUARA~~ITEE The Brimeyer Group offers an 18-month guarantee to clients who utilize our complete process. Should the client determine it necessary to terminate the candidate due to failure to adequately perform the duties as specified in the Position Profile, we will refill the position for expenses only. ~.J ~rne Brlmeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS i Fifty South Ninth Avenue, Swte X101 Hopkins, MN 5343 City of Stillwater Proposal for Consulting Services Objective * Conduct a session with the Council and staff to develop a more effective team. * Develop the framework for decision-making utilizing the Governance model. * Identify concerns, develop priorities and set policy direction for the organization. Methodology Phase I Pre-session 3/20/01 Consultant meets with the Mayor and Council to discuss expected outcomes, process, and timetable 3/21 to 4/4/01 Consultant contacts the Mayor, Council, and staff. Participants respond to questions to discuss issues and expectations. Phase II Session with Council and Staff April 6. 2001 1:00 to 9:00 Conduct session with Councii and staff 1:1~ Determine expectations 1:4~ Stages of Team Development -expertise - agenda - style Introduce Governance model Discuss current situation - Council policy development - self evaluation Develop framework for decision-making J (952) 9~5-0246 fax (952) 9»5-o1G2 Page Two 3:30 BREAK 4:00 Introduce strategic planning mode: 4:30 to 6:00 Conduct strategic planning process - Mission -Strengths, Wealrnesses, Opportunities, Threats (SWOT) - Identify issues 6:00 DINNER 6:45 to 7:30 Establish priorities 7:45 BREAK $=45 Consider Action Plan alternatives x:00 Determine next steps Prepaze summary • City of Stillwater Pre-Session Intervie~,a Questions I . What czalIe .g's co you s~~ for u.e organization? ?. What are the s4eng*hs of the organization? .. • R~hat do you pe.;,eive to ve the arganizatlon'S probi2.:2S? =. W3at do you ~zit:.'c are the causes behind the probleas this organiz :tion is having? ~. Eow csz th.e Council and staff wore effectively as a team? 6. Do ycu feel the roles and responsioilities of your organization ere clear and well st.-ucture~? ~ . ~~ :zat ease s:.euId ~:~ e k:~o~~ to help make this process success:uI? • Memo To: Mavor and Council From: Kim Kallestad, Fire Chief ,/~ Date: March 8, 2001 Subject: 2000 Call Response Summary The Stillwater Fire Department responded to 849 emergency calls in 2000. This was 64 more than in 1999, an 8% increase. 473 (56%) MedicaURescue 376 44%) Fire/Hazardous Materials/Other 849 Emergency Incidents Total Of the numerous rescue calls we responded to, one call included a tragic gar fire resulting in one fatality and one was a suicide victim. Estimated property damage from fire included: 1-2 family dwellings (10) $178,850 Public assembly (1) $ 0 Vehicles (15) $46,475 • Non structure/non vehicle (2) $250,000 Brush/grass/wildfire - • Rubbish/dumpsters - • Other (13) $17.000 Total $492,325 Total property saved from fire equals millions of dollars. See the reverse side for a breakdown of calls by cities, townships, and types of response. The Stillwater Fire Department had 24 firefighters and 5 rigs respond to the Carlos Edge Fire on October 19, 20, and 21, for a total of 33.02 hours. We received a revenue of $16,031 for our participation in fighting this major fire. The firefighters participated in 63 classes for a total of 3,317 hours of training. Our S.C.B.A. (Standardized Self Contained Breathing Apparatus) was upgraded from 22001b. Tanks to 4500 lb. Tanks, allowing firefighters to be inside the fire for longer periods of time Due to an increased volume of water rescues, the fire department was on a list with the DNR for an additional boat. This fall our name came up and we obtained a former Coast Guard Boston Whaler boat from the DNR for a shipping cost of $600 • We completed a total of 80 inspections for the year 2000. City of Stillwater 1998 1999 2000 • Fire/Explosion 27 33 31 Over-pressure Rupture 16 14 16 Rescue/Medical 315 359 364 Hazardous Condition 30 22 40 Service Call 47 39 28 Good Intent 115 91 91 False Alarm 19 17 45 TOTAL 569 575 615 City of Grant Fire/Explosion 9 11 8 Over-pressure Rupture 1 0 0 Rescue/Medical 38 57 40 Hazardous Condition 4 7 6 Service Call 0 4 3 Good Intent 13 19 17 False Alarm 2 1 6 TOTAL 67 99 80 Stillwater Township Fire/Explosion 10 10 19 Over-pressure Rupture 2 4 2 • RescueJMedical 34 36 37 Hazardous Condition 2 2 2 Service Call 5 1 3 Good Intern 13 14 19 False Alarm 1 1 4 TOTAL 67 68 86 May Township Fire/Explosion 7 2 4 Over-pressure Rupture 1 1 0 Rescue/Medical 19 17 32 Hazardous Condition 1 0 0 Service Call 0 0 0 Good Intent 5 5 5 False Alarm 0 0 0 TOTAL 33 25 47 11~Iutual Aid Given 11 16 21 TOTAL 747 785 849 • LIST OF BILLS • EXHIBIT " A" TO RESOLUTION #2001-49 Ace Maintenance supplies 258.86 AmeriMark Direct Cotton Canvas Totes 7,514.75 Associated Construction Publication Publication 195.60 AT & T Telephone 68.55 Blorkman, Todd Meals 13.19 Bonestroo,Rosene,Anderlik & Associates Professional Services 1,420 00 Boyer Ford Trucks 3 Trucks 79,185 00 Boyer Truck Parts Vehicle maintenance 117.62 Brad Ragan Tire & Service Vehicle maintenance 188.21 Braun Pump & Controls Nelson lift station repair 4,284.76 Bndgco Docks Creekside Boardwalk 21,939.00 Buberl, Larry Animal control Feb 2001 50.00 Carlson Tractor & Equipment Equipment maintenance 83.06 Carquest Vehicle maintenance 255.71 Catco Equipment maintenance 636.41 Chemsearch Maintenance supplies 291.57 Cincotta, Carla Explorer expenses 108.38 Clarey's Equipment maintenance 1,725.65 Coke Concession supplies 1,391.35 Courier News Publication 68.92 Cub Concession supplies 25.94 Cummins North Central, Inc. Service call 358.67 Cy's Uniforms 229.55 • D.A. R. E Supplies 66.81 Desch, Mark & Gloria April 2001 tease 979.65 Eichten's Repair Building maintenance 680.00 Emergency Apparatus Equipment maintenance 747.31 Equipment Supply Inc. Building maintenance 1,446.25 Fed Ex Shipping return 36.18 First Line Beverage Concession supplies 373.28 Freestyle Sales Co. Film 147.00 Gateway Company Computer 1,910.64 G & K Services Uniforms,rugs, il< supplies 3,245.20 Globe Corporate Stay Education 19.69 Gopher State One Catl Billable tickets 28.80 GSSC General Security Building ma-ntenance 60.71 Hansen, Steve DARE expenses 32.25 Hi-Tech Signs Banners 480.00 H & L Mesabi Equipment maintenance 356.33 International Assoaation Chiefs of Police Membership 100.00 Kadin, Chantell Mileage 93.82 Kallestad, Kim Expense reimbursements 77 15 Lakeview Hospital Training 3,050 00 League of Minnesota Cities Education 203.37 LMC Berkley Risk Insurance 73,587.61 Lehmicke Construction Snow removal 3,030.00 Lind, Gladys Land purchase payment 927 00 • MacQueen Equipment Equipment maintenance 189 57 EXHIBIT " A" TO RESOLUTION #2001-49 Page 2 • Maple Island Maintenance supplies 135 11 McLeod Telephone 638.01 Menards Maintenance supplies 26 53 Met Council February SAC charges 5,692 50 Met Council Environmental April 2001 charge 74,296.73 Met Life Dental Insurance 29 87 Minncomm Pagers 272.74 Minncor Industries Budding maintenance 144 00 MN Dept Admin. Intertechnologies Router ports 355.30 MN Dept. of Public Safety Training 40 00 Murncilite Co. Vehicle maintenance 238 56 Northern Tool & Equipment Equipment maintenance 110.74 Northwester Tire Co. Vehicle mantenance 246.68 Palen/Kimball Company Propane standby contract ,000.00 Palmer Johnson Distributors Equipment maintenance 33.68 Parts Associates Maintenance supplies 390.39 PC Pit Stop Office supplies 10 60 Pitney Bowes Contractual services 349.68 Pod's Tire & Wheel Vehicle maintenance 31.07 Porta Pot Sanitation Rental 226.95 PRIMA Conference 495.00 Quality Flow Systems Nelson lift station repair 27,767.48 Qualification Targets Equipment supplies 66 27 Reed Belthold Snaw removal 1,080.00 • R & R Specialties Equipment maintenance 103 50 St Croix Boat & Packet Co. February expenses 54,670.42 St. Croix Music Cafe Liquor License refund 687.50 St. Croix Office Office supplies 218.61 St. Joseph Equipment Snow Plow, equipment maintenance 25,386.08 Samaritan Tire Vehicle martitenance 46.74 Science Museum Education 278.00 Secure Benefits Insurance 113.50 Shortys Laundry 57 99 Space Mobile & Modular Structures March rentals 135.00 Softchoice Corporation Computer Licenses 17,746 17 Standard Truck & Auto Vehicle ma~ttenance 267 34 Stillwater Amoco Fuel 9,799 38 Stillwater Area High School Revenue share from Hockey games 1,730.25 Stillwater Boys Hockey Booster Minor officials 1,020.00 Stillwater Fire Relief Association Fire State AWd 84,176 00 Stillwater Ford Vehicle maintenance 604.67 Stillwater Gazette Publication 46.92 Stillwater Girls Booster Minor officials 1,260 00 Stillwater Motors Vehicle maintenance 36 15 Stillwater Towing Tows 269.43 Stretcher's Equipment 102.24 Sysco Concession supplies 167 37 Tautges Redpath, Ltd Professional Services 7,453 00 TCSC Gate receipts 758 00 '/, EXHIBIT " A" TO RESOLUTION #2001-49 Page 3 • Treadway Graphic Dare supplies 48.07 Turning Pomt Office supplies 239.63 UBC Equipment maintenance 15.21 Washington County Government Center Publication 982.43 Washington County License Center Vehicle License 5,269.02 Washington County Public Health Education 120.00 Washington County Recorder Variance & AC 242.00 ADDENDUM TO BILLS Ancom Equipment supplies 167.38 CDW-G Word Perfect upgrade 99.35 Chaves, Nick Cell Phone 21.90 Corporate Technologies Equipment maintenance 144.00 Courier Publications 31.28 Ecolab Pest Control 234.83 Firstar Agent fees 755.14 Hinckley Chevrolet Vehicle 23,022.60 LMC Insurance Trust Insurance 20,276.25 LMC Insurance Trust Insurance 500.00 • Magnuson Law Professional services 6,924.58 Moore, Sue Reimbursement plate fees 4.00 PC Solutions Maintenance agreements 167.00 Qwest Telephone 1,285.27 Royal Lube Vehicle maintenance 34.69 Washington County Notary commission 25.00 Water Board Water Bdl receipt 24.80 Xcel Electricity/Gas 44,088.40 TOTAL 641,814.35 Adopted by the City Council this 20th day of March, 2001 • • MEMORANDUM TO: Mayor and Council FR: City Administrator RE: Closing of certain funds and interfund transfers DA: March 20, 2001 Discussion: Attached is a resolution closing certain funds and transferring funds. The closings of funds aze routine and aze the result of inactivity or, as in the case of certain debt service funds, the debt service has been paid and the fund balance should be transferred to the Capital Project Fund for future payment of debt. The interfund transfers aze necessary to make up fund balance deficits in certain funds. Recommendation: Council adopt resolution closing certain funds and approving interfund transfers. ~ i~l~~~~ • • RESOLUTION NO.Ol APPROVING CLOSING OF FUNDS AND INTERFUND TRANSFERS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following Funds are hereby closed: . Middle River Watershed District (Fund 225) to the General (Fund 100) 1990A Debt Service (Fund 305) fo Capital Projects (Fund 550) 1988A Debt Service (Fund 320) to Capital Projects (Fund 550) City Hall Construction (Fund 425) to Capital Projects (Fund 550) 1986A Debt Service (Fund 503) to Capital Projects (Fund 550) 1979 Debt Service (Fund 504) to Capital Projects (Fund 550) 1984B Debt Service (Fund 514) to 1994A Debt Service (Fund 517) Solid Waste (Fund 710) to General (Fund 100) BE IT FURTHER RESOLVED, that the following interfund transfers are hereby approved: Transfer In Transfer Out General (Fund 100} $7,800.00 Special Events (Fund 200) $7,800.00 Sc. Rec. Center (Fund 202) $108,796.00 1998A Debt Service (Fund 399) $100,000.00 Capital Projects (Fund 550) X208,796.00 Total $216,596.00 $216,596.00 Adopted by City Council this 20~' day of Mazch 2001. Jay Kimble, Mayor ATTEST: Diane Wazd, City Clerk • • • LIST OF BILLS • EXHIBIT " A" TO RESOLUTION #2001-49 Ace Maintenance supplies 258.86 AmeriMark Direct Cotton Canvas Totes 7,514.75 Associated Construction Publication Publication 195.60 AT & T Telephone 68.55 Bjorkman, Todd Meals 13.19 Bonestroo,Rosene,Anderlik & Associates Professional Services 1,420.00 Boyer Ford Trucks 3 Trucks 79,185.00 Boyer Truck Parts Vehicle maintenance 117.62 Brad Ragan Tire & Service Vehicle maintenance 188.21 Braun Pump & Controls Nelson lift station repair 4,284.76 Bridgco Docks Creekside Boardwalk 21,939.00 Buberl, Larry Animal control Feb 2001 50.00 Carlson Tractor 8~ Equipment Equipment maintenance 83.06 Carquest Vehicle maintenance 255.71 Catco Equipment maintenance 636.41 Chemsearch Maintenance supplies 291.57 Cincotta, Carla Explorer expenses 108.38 Clarey's Equipment maintenance 1,725.65 Coke Concession supplies 1,391.35 Courier News Publication 68.92 Cub Concession supplies 58.19 Cummins North Central, Inc. Service call 358.67 Cy's Uniforms 229.55 • D.A.R.E Supplies 66.81 Desch, Mark & Gloria April 2001 lease 979.65 Eichten's Repair Building maintenance 680.00 Emergency Apparatus Equipment maintenance 747.31 Equipment Supply Inc. Building maintenance 1,446.25 Fed Ex Shipping return 36.18 First Line Beverage Concession supplies 373.28 Freestyle Sales Co. Film 147.00 Gateway Company Computer 1,910.64 G & K Services Uniforms,rugs, & supplies 3,263.36 Globe Corporate Stay Education 19.69 Gopher State One Call Billable tickets 28.80 GSSC General Security Building maintenance 60.71 Hi-Tech Signs Banners 480.00 H & L Mesabi Equipment maintenance 356.33 International Association Chiefs of Police Membership 100.00 Kadin, Chantell Mileage 93.82 Kallestad, Kim Expense reimbursements 77.15 Lakeview Hospital Training 3,050.00 League of Minnesota Cities Education 203.37 LMC Berkley Risk Insurance 73,587.61 Lehmicke Construction Snow removal 3,030.00 Lind, Gladys Land purchase payment 927.00 MacQueen Equipment Equipment maintenance 189.57 • Maple Island Maintenance supplies 135.11 EXHIBIT " A" TO RESOLUTION #2001-49 Page 2 • McLeod Telephone 638.01 Menards Maintenance supplies 26.53 Met Council February SAC charges 5,692.50 Met Council Environmental April 2001 charge 74,296.73 Met Life Dental Insurance 29.87 Minncomm Pagers 272.74 Minncor Industries Building maintenance 144.00 MN Dept Admin. Intertechnologies Router ports 177.65 MN Dept. of Public Safety Training 40.00 Municilite Co. Vehicle maintenance 238.56 Northern Tool & Equipment Equipment maintenance 110.74 Northwester Tire Co. Vehicle maintenance 246.68 Palen/Kimball Company Propane standby contract 5,000.00 Palmer Johnson Distributors Equipment maintenance 33.68 Parts Associates Maintenance supplies 390.39 PC Pit Stop Office supplies 10.60 Pitney Bowes Contractual services 349.68 Pod's Tire & Wheel Vehicle maintenance 31.07 Porta Pot Sanitation Rental 226.95 PRIMA Conference 495.00 Quality Flow Systems Nelson lift station repair 27,767.48 Qualification Targets Equipment supplies 66.27 Reed Beithold Snow removal 1,080.00 R & R Specialties Equipment maintenance 103.50 St. Croix Boat & Packet Co. February expenses 54,670.42 St. Croix Music Cafe Liquor License refund 687.50 St. Croix Office Office supplies 218.61 St. Joseph Equipment Snow Plow, equipment maintenance 25,386.08 Samaritan Tire Vehicle maintenance 46.74 Science Museum Education 278.00 Secure Benefits Insurance 113.50 Shortys Laundry 57.99 Space Mobile & Modular Structures March rentals 135.00 Softchoice Corporation Computer Licenses 17,746.17 Standard Truck & Auto Vehicle maintenance 267.34 Stillwater Amoco Fuel 9,799.38 Stillwater Area High School Revenue share from Hockey games 1,730.25 Stillwater Boys Hockey Booster Minor ofFcials 1,020.00 Stillwater Fire Relief Association Fire State Aid 84,176.00 Stillwater Ford Vehicle maintenance 604.67 Stillwater Gazette Publication 46.92 Stillwater Giris Booster Minor officials 1,260.00 Stillwater Motors Vehicle maintenance 36.15 Stillwater Towing Tows 269.43 Streicher's Equipment 102.24 Sysco Concession supplies 167.37 Tautges Redpath, Ltd. Professional Services 7,453.00 TCSC Gate receipts 758.00 Treadway Graphic Dare supplies 48.07 EXHIBIT " A" TO RESOLUTION #2001-49 • Turning Point UBC Washington County Government Center Washington County License Center Washington County Public Health Washington County Recorder Adopted by the City Council this 20th day of March, 2001 • Page 3 Office supplies 239.63 Equipment maintenance 15.21 Publication 982.43 Vehicle License 5,240.02 Education 120.00 Variance & AC 242.00 • APPLICA TION FOR PERMIT TO SELL Permit No 2001 _ 88 Location Lily Lake Ballfields Organization 3M Organization Type (Individual, For-Profit, or Non-Profit)For Profit Bus/Organization First Name Dan Last Name King Address 1018 7th Street S Date of Birth: City Stillwater State MN Zip 55082 Mailing Address (if different than above) Home Phone Work Phone 651-430-1143 Event (softball game, wedding, etc. Ball Tournament T~ pe of Activity (fund raiser, dancing, music etc.) ~eginning Day: Friday, Apri127, 2001 Beginning Time 4:00 PM Ending Day Sunday, Apri129, 2001 Ending Time 10:00 PM Selling of Beer 3-2 Selling of Beer (over 3-2)* Selling of Liquor* Selling of Wine* *Requires a temporary license through MN Liquor Control Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell lssued ~ Approved by City Council on C` Page 1 of 3 1/99 • U • Minnesota Lawful Gambling FOR BOARD USE ONLY Premises Permit Application - LG214 check# Fee Class of Permit Check one: ^ Class A - $400 Pull-tabs, tipboards, paddlewheels, raffles, bingo [~ Class B - 5250 Pull-tabs, tipboards, paddlewheels, raffles ^ Class C - $200 Bingo only OR bingo and pull-tabs when total gross receipts do not exceed $50,000 per year ^ Class D - $150 Raffles only Organization Information Organization name (as it appears on documentation filed with Base license number Minnesota Secretary of State or Internal Revenue Service) Name of chief executive officer (cannot b our gambling manager) Daytime phone number T~o~ ~e rsc~r. ((a~~ )a~0- a. Gambling Premises Information Naem`e of establishment where ganmbling will be conducted Street address (do not use a P.O. boxentumber) J7 . O 1 l - ~ ~..7>-j r City 8~ county where gambling premises is I ed-0R-Township ~ county where gambling premises is located if outside city li ,~ tYUU ~tSC{,5~ ~ ~ n Is the premises located within city limi es No ^ If No, is township: ^ Organized ^ Unorganized ^ Unincorporated Does your or ization own the building where the gambling will be conducted? ^ Yes [ to If no, attach (1) the appropriate lawful gambling lease form, and (2) the sketch of all leased areas with dimensions and square footage clearly defined A lease and sketch are not required for class D applications. Name of legal owner of premises Address City State2ip ~Q(r 0 ~ rr 2. Address(es) of Storage Space of Gambling Equipment List all locations where used and unused gambling product is stored. Do not use a P.O. box number. (Attach an addition sheet if necessary.) Address CSC State2io ~UCvi .. (~Sfitir w 3(~ ~ /~.0 Ave. lI ~~ /nN ssvsa hQP ~-v~Q ~ U Al. Sf-.~r~l xTr. ~l4nd YhN 55~~3 ~ - Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4000_ If you use a TTY_ veu ran call the Board by using the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. This form will be made available in alternative format (i.e. large print, Braille) upon request. ~~, ~s. Premises Permit Application - LG214 Page 2 of 3 1/99 Bingo Occasions -for Class A or C Permits If applying for a class A or C permit, enter days and beginning/ending hours of bingo occasions (indicate A.M. or P.M.). N more than ten bingo occasions may be conducted per week. An occasion must 6e at least one and one-half hours, not t exceed four hours. av Beainnina/Endina Hours D~ Beainnina/Endina Hours D~a rr Beginning/Ending Hours to to to to to to to to to to Gambling Bank Account Information Bank name Bank account number* 5~ o~ ~~ ~ Bank address City State/Zip code New organizations• he account number may be obtained an bmitted to the Gambling Control Board within ten days after you receive your premises permit. Name, address, and title of members authorized to sign checks from the gambling account. The organization's treasurer may not handle gambling funds. Name Address Title -l~1-t iQ ~ l lv 1$ U r a"d 5fit)a .1.1 ~' ~~cn /Y)it1 1Y12ir,. ~7eT Acknowledgment Gambling site authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank records information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization license authorization I hereby authorize the Gambling Control Board to modify the class of organization license to be consistent with the class of permit being applied for. officer (Designee may not Oath I declare that: 1. I have read this application and all information submitted to the board is true, accurate, and complete; 2. all other required information has been fully disclosed; 3. I am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of ail activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, if license to abide by those laws and rules, including amendments to them; 6. any changes in application information will be submitted to the board and local unit of government within ten days of the change; and 7. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 3,~3 ,off Date • • • Premises Permit Application - LG214 Page 3 of 3 1/99 Local Unit of Government Acknowledgment and Approval If the gambling premises is within city limits, the city must sign this application and provide a resolution. On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a Print name of city resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of city personnel receiving application Title Date / / If the gambling premises is located in a township, both the county and township must sign this application. The county must provide a resolution. For the township: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township print name of township limits. A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Signature of township official acknowledging application Title Date / / For the county: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's print name of county jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application Title Date / / The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a premises permit. If you supply the information requested, the Board will be able to process your application. This form may require the disclosure of your Social Security number. If so, your Social Security number will be used to determine your compliance with the tax laws of Minnesota. Authorization for requiring your Social Security number is found at 42 U.S.C. 405 (c)(i). Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your premises permit. When the Board issues your premises permit, all of the information that you have provided to the Board in the process of applying for your premises permit will become public except for your Social Security number, which remains private. If the Board does not issue you a premises permit, all the information you have provided in the process of applying for a premises permit remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners ofAdministration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order, other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agences for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Premises Permit Application - LG214, Instructions vss Attachments 1. Lease and sketch. If the gambling premises is leased, attach a copy of: • the appropriate lawful gambling lease form, and • the sketch of all leased areas with dimensions and square footage clearly defined. Lease forms: LG221 -Lease for pull-tab, paddlewheels, tipboard, and/or raffle activity. LG222 -Lease for bingo activity. LG223 -Lease for pull-tab dispensing device activity. 2. Permit Fee. For each premises permit application, attach a separate check, payable to the State of Minnesota, for the appropriate permit fee: Class A - $400 Class B - $250 Class C - $200 Class D - $150 3. Resolution ofApproval. • The premises permit application must be approved by the local unit of govemment (city or county). Attach a copy of the resolution which shows approval of your application. • If the local unit of govemment denies your application, do not submit the application to the Gambling Control Board. Where to mail your application Mail your completed application with the attachments to: Gambling Control Board Suite 300 South 1711 West County Road B Roseville, MN 55113 Processing Allow ten weeks for processing the application. Your organization's chief executive officerwill be contacted in writing regarding any missing information. Term of permit The expiration date of a premises permit is the same as the expiration date of your organization's license. Local ordinances Check with the local unit of govemment (city or county) regarding local ordinances, if any, that apply to lawful gambling. Local ordinances may be more restrictive than statute or rule. • • ~i byes ~~ 0 G 5 K L V C ~p'(~ V~G~ ~oO~ G..~ OI --~. ..~t~ . C1~01 K I -1.1A51 G l le.~!-2. S~I; ! I ~sa:~e~ -M N Aso Sa ~, i ~ i I ; s'-u.i r s -~I,I, ~~~ ~~~ RESOLUTION 2001-50 • APPROVING NIINNESOTA PREMISES PERMIT FOR GAMBLING FOR STILLWATER AREA HOCKEY ASSOCIATION AT ST. CROIX MUSIC CAFE, 317 SOUTH MAIN STREET WHEREAS, the Stillwater Area Hockey Association has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit application; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the gambling license requested by the Stillwater Area Hockey Association at The St. Croix Music Cafe, 317 South Main Street, Stillwater, Minnesota. The Clerk is directed to sign the acknowledgement on the permit application and to attach a copy of this Resolution to the application to be submitted to the Gambling Control Boazd. Adopted by the City Council for the City of Stillwater this 20~' day of Mazch 2001. • Jay Kimble, Mayor Attest: Diane Wazd, City Clerk • STAFF REQUEST ITEM Department: Administration ~te: 3/16/01 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a Canon imageRunner 600 Digital Imaging System. The City compared and tested four different digital copiers, Canon, Hitachi, Mita, and Savin. The quality of print and features offered on the Canon were decidedly better than the other three copiers. This machine offers all the features that the City is looking for and is very user friendly. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) There was $20,000 approved in capital outlay for this machine. Government pricing on the Canon ImageRunner 600 is $21,696.00 plus tax and $399.00 for digital support services. However, there will be savings in other capital outlay purchases to offset the cost of this copier. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman ~ Date: 3/16/01 • 0,/12/2001 ICON 18:19 FA7C IRON OFFICE SOLUTIONS & City of Stillwater System Configuration Canon tmageRUNNEA 600 Digital Imagit~ System ~ 60 Images Per Minute ~ 100 Sheet P-utomatie Document Fader ~ 600 dpi Copying 4F 7,650 Shat Paper Supply ~ 256 Gray Scale Levels ~' ZS°!o •400% Rtduction/Etrlargetnent ~ Limitless Duplexing ~ Saddle Stitch Finisher with Three-Hole Punch * Scan 4ace Print Many Technology Printer ConGguratioa ~ 1Z00 x 600 dpi Interpolated Printing ~ 64MD Memory ~ 2.1QB }lard Drive for Processing Print Jobs ~ PCIiSe, Adobe PostScript 3 ~ 10!100 Base 7-Ethernet Connection ~002i002 IKON Recommends: Purchase Retail Pricing ............................................ ,....................... , ........................................... $43,866.00 Govemmentl'ricing ............................~.,~......................................................................... $ZI,696.00 Digital Support Services (DSS) ...............................................~...........................,................. $ 349.00 Delivery, Installation and Tt'ainin$ ............. ............................................................»........... No Charge IICON'g Full Service Maintenance Agreement Monthly Investment of $346.50 Iincludes: (Group Billing with Minolta 6001) ~ Full parts and labor protection ~k All-inchrsiva supply program (toner aaddeveloper) -excluding paper and staples 'lk Guaranteed four-hour anrsite service response time 'l~ Images per month: 33,000 'li< F~teess images at: S.O1 I0 per irtlagc 'Ik Lifetime repair or replacemctat warranty 'Ik Extended hour service options available Imagine Sdutlon !or City of StUlwatgr, January 18, ZOpi, Pege 4 • STAFF REQUEST ITEM • ~ Department: St. Croix Valley Rec Center ~ Date: 3/16101 ~ DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of agreement with Icetime.com to provide central registration, campus management and point of sale software and hardware for the St. Croix Valley Recreation Center. This will provide the Rec. Center with substantial improvements in the way they manage their information, schedule their ice time, receive monies and control their inventory. A small local area network (LAN) will be installed at the Center and will allow the use of a central database that will fully integrate all of the above. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Icetime.com is a sole provider of a full solution to Recreation Center management tools in this area. Their proposal is $27,236. An additional cost will be the cabling of the Rec. Center for the LAN at $3,860.98. There was $30,000 budgeted for this item in capital outlay. There will be sufficient savings in other capital outlay items to offset the extra $1000 in spending. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman ~ Date: 3/16/01 • Lions=unlimited company A Proposal for St. Croix Valley Recreation Center Presented by Icetime.com • • Background/Situation A modern and progressive community resource, the St. Croix facilities are led by a management team that has been in the forefront of adapting the latest improvements in facilities, approaches, tools and systems. The combination of two remote ice facilities along with a soccer dome has presented a difficult challenge for the current systems. Additionally, the skating public has been increasingly appreciative of the efforts of the management team to introduce the convenience of the Internet. Icetime.com has been invited to submit this proposal for a comprehensive solution providing substantial improvements in the current system and technical information management situation, as well as preparing St. Croix for improvements in the future. Approach This proposal is based on a series of interviews and presentations to and with the Executive team and staff of the Facility. The Icetime presentation is based on an understanding of the full breadth of the needs of St. Croix, in a sequence that allows incremental systems additions as staff, functional needs and customer acceptance requires. Establishing a basic foundation for each of the main portions of the system will be followed with a ramp up plan that allows an orderly and controlled implementation, yielding results but maintaining control and schedule. • Pro osa/ Content P This proposal contains • Concept description • Project control approach • Element list • Timeline • Investment This proposal excludes the detailed project plan. Concept Description This proposal is an action plan for three key areas, the Central Registration (CR) related functions, the Campus Management (CM) related functions, and the Point of Sales (POS) related functions. The core of the proposal is the concept that a central data base that can tie all the participant registration and related data together, and is fully integrated with service modules such as Campus Management and Point of Sales, will provide the foundation for an orderly expansion of services to amateur sports, and an improved business and staff environment. This allows a participant to provide basic information once, while making the information available no matter what subsequent sporting activity the person may choose to be involved with. Module Definitions CENTRAL REGISTRATION (CR) This key azea is the common face that all sports participants see when they first interact with the St. Croix Center. Included aze all registration actions, membership and loyalty activities, all tracking actions from yeaz to year, accounting feeds and interfaces, and mazketing and customer management sources. On-line use of the Internet to facilitate many of these actions is available. CAMPUS MANAGEMENT (CM) This key area handles all the day to day and seasonal activities, and is the visible face for all sporting and event schedules, program management, league activities, camp, clinic and school schedules and facility related activities. Included are ice schedules, soccer schedules, and parties and business meeting schedules. Scores, standings, and statistics can be made available. On-line use of the Internet to facilitate many of these actions is available. The premier on-line ice scheduler, schedule viewer and ice hour acquisition tolls are featured. POINT OF SALE (POS) This key area deals with all sales and revenue transactions, including the complex permutations of the Ice hours sales. Included are such standazds as cash drawers, swipe cazds, inventory management, receipt printers and touch screen terminals. Credit cazd verification, employee scheduling and management, and direct interface with most accounting and HR systems aze available also. Specialized services such as wireless hand held devices and Facility Identified cash cards are options. • • ~~ L~ • Project Control Approach PROJECT MANAGEMENT A complex and business critical project requires these minimum elements to achieve success: • Cleaz and tangible outcomes • Executive sponsorship • Change control process • Means to involve all affected • Visible plans • Achievable schedule • Sufficient resources • Communication strategy • Success measurements It is our intention to incorporate these elements into the detailed project plan, which will be produced pending the approval of the concept description, timeline and investment proposal. Element list CENTRAL REGISTRATION (CR) The modules to support this aze closely integrated, and are scalable such that only one of each of the elements is needed. The recommended modules will provide these services: • Self Registration for Groups and Individuals. • Automated Central Registration for Groups and Individuals • Automated Check-In • Membership and Loyalty support • Accounting feeds and interfaces, • Mazketing, Customer Management, and Customer Service support These modules will be implemented, customized and will have comprehensive training provided. CAMPUS MANAGEMENT (CM) The modules aze scalable, thus the recommended approach is to set up a module suite to handle all activities. Both facilities will be served by a common control point. The recommended modules will provide these services: Universal Scheduling module • • Tournament module • Birthday Parties and business meeting planner • Focused Specialty Modules o Camps/Clinics o Skate School o Advanced Skate School o Skate Competition o Hockey League • Internal Facility and Ice Schedule Viewer • Premier Internet on-line tool set POINT OF SALE (POS) These modules will provide a comprehensive, integrated control system for all revenue related activities. • POS Central Control Module • POS Terminal Manager • • Authorization Manager • Credit Verification Tools • Employee Scheduler • Inventory manager • ADP Interface • Accounting. Interface • Back Office Control Manager • Device Interface managers o Terminals o Cash Drawers o Printers, standazd and special • Full Licensing and Registration Timeline The time required is approximately three weeks of installation, training and verification. The detailed project plan and delivery variables from the hazdwaze suppliers will establish the exact time required. C] Investment • Descri tion uanti Cost Software Full Facility Mana ement Suite 1 $6,900 POS Central Control Module 1 $1,695 POS Terminal Mana er 1 $750 Authorization Mana er 1 $775 Credit Verification Tools 1 $400 E to ee Scheduler 1 $995 Invento Mana er 1 $995 ADP Interface 1 $600 Accountm .Interface 1 $600 Back Office Control Mana er 1 $350 Device Interface Mana ers 1 N/C Full Licensing and Re istration 1 Included Software Maintenance 1 Year Included (annually $1400 SUB-TOTAL $14,060 Hardwar e Dell Server MS2000 1 $3300 Terminals 3 $5700 Cash Drawers 3 $375 Printer, Thermal 1 $321 Printer, Label 1 $980 Network Switch 1 $500 SUB-TOTAL $11,761 Im lementation Service Hours 12 S12oo Trainin Trainin Hours 8 $800 Total $27 236 Attachment One Reports Included In Rink Management Software n u GENERAL ADMINISTRATION 1. Session Count • 2. Instructor Class Roster by Day, Section, Strip 3. Student Name Labels 4. Student Name Badges 5. Registration Confirmation Letter 6. Registration Mail Labels 7. Comp. Passes 8. Instructor Roster 9. Evaluations 10. Financial Breakdown by Date Range 11. Session Roster BIRTHDAY 1. Confirmation Letter 2. Party Summary by Date Range 3. Party Detail by Date Range GROUPS 1. Group Confirmation Letter Standard 2. Group Confirmation Letter Exclusive 3. Group Summary by Date Range 4. Group Detail by Date Range SCHEDULER 1. Individual Rink Day Schedule 2. Multiple Rink Day Schedule 3. Individual Rink Week Schedule 4. Multiple Rink Week Schedule 5. Group, Type, Item Day Schedule 6. Group, Type, Item Week Schedule 7. Exclusive Ice Billing by Date Range ADVANCED SKATING 1. School roster by Student by Individual Session 2. School roster by Student by Session Day 3. School roster by Student by Session Week 4. School Roster by Instructor by Student by Indiv. Session 5. School Roster by Instructor by Student by Session Day 6. School Roster by Instructor by Student by Session Week 7. School Roster 8. Instructor Roster Full Detail 9. Instructor Roster Abbreviated Detail 10. Instructor Private Lesson Financial Summary • 11. Instructor Session Lesson Financial Summary 12. Student Private Lesson Financial Summary 13. Student Session Financial Summary 14. Session Financial Summary by School 15. Student Schedule HOCKEY 1. Registrations 2. Try-out Rosters by League and Div 3. Team Rosters -Paid 4. Team Rosters -Rating 5. Team Rosters -Standard 6. Multiple Billing Reports 7. Score sheets 8. Stats -Team 9. Stats -Individual 10. Stats -League 11. Confirmation Letter 12. Confirmation Mailing Labels 13. Schedule -Division 14. Schedule Division • 15. Schedule Officials 16.Officials Pay Report by Date Range 17. Try-Out Evaluations/Ratings 18. USAH Registration Paid 19. USAH Registration Bal. Due FINANCIAL ADMINISTRATION 1. Department Billings by Date Range 2. Financials by GL Detail 3. Financials by GL Summary INTERNAL SCHEDULE VIEWER 1. Individual Rink Day Schedule 2. Multiple Rink Day Schedule 3. Individual Rink Week Schedule 4. Multiple Rink Week Schedule INTERNAL FACILITY VIEWER. 1. Individual Room Day Schedule 2. Multiple Room Day Schedule • CAMPS/CLINICS 1. 2. 3. 4. 5. Confirmation Letter Confirmation Mail Label Evaluation Report Rosters Financial Report HOCKEY TOURNEY 1. Registered Teams 2. Team Rosters -Paid 3. Team Rosters -Standard 4. Score sheets 5. Stats -Team 6. Stats -Individual 7. Stats -League 8. Stats - Scoring by Division 9. Stats - Goalie by Division 10. Team Points by Division 11. Schedule -Division 12. Schedule -Team 13. Schedule Officials 14. Officials Pay Report by Tournament IN LINE TOURNEY 1. Registered Teams 2. Team Rosters -Paid 3. Team Rosters -Standard 4. Score sheets 5. Stats -Team 6. Stats -Individual 7. Stats -League 8. Stats - Scoring by Division 9. Stats -Goalie by Division 10. Team Points by Division 11. Schedule -Division 12. Schedule -Team 13. Schedule Officials 14.Officials Pay Report by Tournament TOTAL REPORTS: 101 Agreement Letter Dear Mr. Brady and the St. Croix Recreation Center Management Team, C7 • • Thank you for your interest in Icetime.com. It is our privilege to have the opportunity to provide services that maybe of use to you and to your customers. As a business partner with your organization, we can offer 24-hour, 365 day a year visibility and ice hour sales, with out the customary clutter. The attached sheets will give you the financial answers to questions such as; • What is our initial investment? • What is the Agreement Schedule & the Set-Up costs? • Can you help reduce associated costs in our business? • Will Icetime.com increase revenues and profits? • The ice sports environment is one of the fastest paced environments in the world. Unfortunately, the tools and methods available to the ice sports community have not kept up with the increases in demand and pressure that all arenas face. The traditional modes of buying and selling ice-time, registering for tournaments, camps or schools, or providing visibility to schedules is not sufficient for the complex arena management challenges of today. Thank you very much for your time in advance. We look forward to serving you. Sincerely, Tony Scheid Icetime. Com Upon signing St. Croix Recreation Center and the City of Stillwater is agreeing to the aforementioned agreement schedule St. Croix Recreation Center Manager Icetime.com, Inc. By: sy: Its: City Clerk By: Its: Mayor By: Title: Date: • 03:08122e1 16:39 5514F23600 I~ TEL-RONIh PAGE 02 Exhibit A Quote Number: 0300340 Quote Date: 3!5'01 Proposal For City of Stillwater IL'AKTT m Y~ ; lT~! NUMBER DESCRIPTION L'N1T PRCE AhiC1J\T n1AYERL~ ' S: Res Crate[ "etw ork 2.OC0 ~, CBLSPL4~TX Nordx Cat 5, 4pr Plenum pe: 10 195.60 391.20 7.000 ~ PSSJKS68AB PSS Bix Outlet EZ Kodual Uaivs 3.a3 24 36 7.000 i ~ FACE:~iDV02 Nordx 1VIDV OFlex thtlet, Flush 2 1.26 $ 32 14.000 ~ FACEFIL;.ER Nordx Faccplatt Fille:lnser s 0.30 a.20 7.000 FACEADPINS Nordx MDVO Adapter Yttse:t. ;tAX 0.77 5.9 4.000 ` CADFASTSG CADDY F'ASTNER SINGLEGANG 0.83 3.32 1.000 ~ PA?P?v24fID Nerdx 24 )fort HD Patch Pagel G 105.60 105.60 30.000 i WIRV500 Raceway VS00 ~1etal t'Zin I~•ery 0.74 22.20 10.000 ~fOUNTl ~ Wiremold 1/2in Mouatiag Strap 0.19 1.90 4.000 ~'VIRVS i45 Were mold Singh gat;8 surface 4.80 i9 2. O.ZSG ~ ; ITE'JVRAP8 8' ?anduit LockiagTie Wrap pe 34.32 8 S8 1.000 RK1921T1$DB Hotnaco 2' swing ez wall tic 114 91 1 Ia.91 1.00 i "14iISC Muc materials 60.01 60.61 Labor Da „ nstall 24.00 ~ ~ GEl` INSTALL General Iastallez 45 00 1,OR0.0 2.00 , GE3I PRJ CRD General Project Coordinator 65.00 ~ 130.0 MATERL i Video• 1.400 ~ CBLRG6 Colcmaa RG6 Coaxial Cable Quad 409.20 409.20 4.000 ~ FACE~lDV02 tiosdx MDVOF1ex Outlet, Fl•.tsh 2 1.26 5.04 8.400 ' ~ FACEFTLLER Nordx Faceplate FIDer Irs:r ~ 0.30 2.a0 4:300 FACEA7P1;\'S Nardx h+IDVO Adapter Insert. ;.as{ 0 77 3.05 4 000 , i MDVOCOAX Nordx MDVO Cosa _l~iodnle White 2.42 9.6b 4.000 ~ ~ ADAPS"JRB1 Nordx MDVO Adapter Suriacc BoK 3.84 15.36 I.00 yii 1 ; ' '1~:SC Iviics materials 40.C0 4C.00 LABOR V; DEO INSTALL: 18.00 ~ ~ GEN STALL General Installer 45 00 81 G.00 2.00 I GE` PRJ CRD Gerural Project Cogtdinato: 65.00 130.00 SCOPE O~ ~i ORK. Lnstallatiot3;oF (7) Cats Data Russ and Four (4) RG6 Vi3e~Rins i; A.1 Install' lyKOO3 backboard sad 2X2 wall rack in el~etrical x ~ ta, bebuttd front offices. B. Insrall, rtninetc, trst and Wbel of ekvcn (11) Ca:S _ to cables is Rec Center. CO~'fI~'E: 03,'0812e21 16:39 6514523600 TEL-FCPaISti P.~GE 03 ~Ii ~~ ~ ~ ~ ~ U FX~[blt A ~YS7'~S~ JitV~C. Quote \t,s~ber• 03002}0 A~ Quotc Datt: 3!5.01 Proposal For City of Stillwater QC:e~.\TITY~~ CTE.~f I~L::y(BER DESCRII'TIO:~ ~'1IT PR1CE ARSOtJi~: 1.) Two (2 ables will be :orated in office space 2.) Oae (I); , tS to front concession stand 3) One (1)' :3 to front by Big Screen TY ~ 4.) Two (2 t5 concession North tittle S.) One (1}+ ~ at5 to office locatcd sear north rmk this cable ~ i it exceed the 295' standard C. Yttatall, u, test and label four RG6 Video co ~ coon for TV. Video will be cl~a:aed together. L~ ations: doors of doom, zatabotu room; North co ssion stand front entrance ar ea het Order: 3.~Od.45 Quo I 4y expise ix 3U days Freight: 0.00 I~ ' I Z'ax or Matesiala: 8:.5-~ Page: 2 Order Y•otal: 3,x35.99 1 03IOC/222i 16:39 6514°23600 E~T~~~~ TEi -'r.ONIX P+~GE 6~ IrXhibit A , Quote Nuraber• C300288 Quote Date. 3~&'O1 Proposal For City of Stillwater QUA~I'IITY; ITEM 1'L;ti[BER DESCRIPTION LRYI'T PRICE Al-SOLT,T Option 1- o re additional data souk concession ~O.OfiO p '~ CBLSPJ.4~iX Kordx Cat 5, 4pr Plennrn pc: 10 0.2x1 9 7S 1.000 ~ FACEI+ID~'02 >`ordx MDVOFIex Oede:, Flush 2 1.26 12G 1.000 ~ CADFASTSG CADAY FAST1'ER SL~GL1rGA1tiG 0.83 0 83 1.000 ~ PSSJK568A$ PSS But Outlet EZ Modual Caine 3.48 3.45 0.50 ~ GE\ L~1ST~-I,L General Installer 45.00 22 50 Option 2 - J; Avo saditional north Concession 400.000 ~~ CBL=PL4\'X Nordx Cat S, Opt Plenu>Y: per IO 0?0 78.24 1.000 ~i PSSJR568AB PSS Bix Outlet FZ biodual'Jnive 3.d8 b.96 2.000 ~ FACE.vIDV02 Nordx MDVOr]ex Out:et, Flash Z 126 2.52 2.50 GEv 'LNSTALL General Installer 45.00 112.50 2.00 ~, GBN PRT CRD General Project Coordinator 65 00 130.00 Scope of ~ I~ rlt: Taese paces good or.Iy ti'done with quote 0? 40, otbervese additional trip charge would be ed. ~~ \c: Order: 36S.G" Q.rote~oy expire r~ 3U dayJ. ?re:ght: 0.00 Tax an i~13triA~:' 6 Pi~• i Order Tetnl: 37 l .~ MEMORANDliM • TO: Mayor and Council FR: City Administrator RE: Devlay Consulting Contract DA: March 16, 2001 Discussion: Attached is the proposed agreement between the City and DeMay & Associates for consulting work related to fmding a solution to the building of a new river crossing at Stillwater. I believe the contract is consistent with Council's previous conceptual approval. Recommendation: Council adopt resolution approving agreement with DeMay & Associates for consulting work related to a new river crossing at Stillwater. 'r'' / ,~ / ~~ • w • APPROVING OF AGREEiV1ENT WITH DEi~IAY AND ASSOCIATES BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreement between City of Stillwater and DeMay and Associates for consulting work related to a new river crossing at Stillwater; as on file with the City Clerk, is hereby approved; and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 20~' day of Mazch, 2001. Jay Kimble, Viayor ATTEST: Diane Ward, City Clerk n LJ • :~ LEGISLATIVE CONSULTA_r°I' CONTRACT • This contract is made this day of V1azch. 2001. between the City of Stillwater. a Home Rule Charter City of the third class, e.Yisting under the laws of the State of Minnesota. with offices at 216 North -Ith Street, Stillwater, Minnesota »082, (`'City ~), and Ted Thompson_ DeV1av &; Associates. The t niversity Club. 4?0 Summit Avenue, St. Paul. ~Iinnesota_ 5~ 102 (`'Consultant'). RECITALS The City desires to retain the services of the Consultant to obtain Federal and State support for programs or projects that are listed in Section I of this Agreement. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein. it is agreed between the City and the Consultant as follows SECTION I. NATURE OF WORK Consultant will perform the following consulting and advisory services on behalf of the City: :~. STILL`~'ATER. ST. CROIX RIVER BRIDGE PROJECT (`'BRIDGE PROJECT''1 • I. OBJECTIVE: a. To secure a positive resolution regazding a new river crossins over the st. Croix River in Stillwater. II. STRATEGY: b. Secure the required support of the United States House and Senate Committees; c. Maintain contacts and keep the iVlinnesota Congressional Delegation. the Minnesota State Legislature members, and the iVlinnesota Department of Transportation ("MnDOT') officials informed of changes. problems. and progress of the Bridge Project. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered at the offices of the Consultant and not in the Offices of the City. n LJ Pa,e 1 SECTION III. TI1~fE DEVOTED TO WORK • The City- will rely- upon the Consultant to put forth such effort as is reasonably necessary to fulfill the spirit and purpose of the Contract. SECTION IV. COiyIPENSATION The City will pay to the Consultant as follows: a. The City has paid a retainer to Consultant as approved by the City on March 6, 2001 in the amount of $5,000.00. Consultant's services ~s-ill be billed against the retainer at the rate of $17.00 per hour. After the retainer has been exhausted, compensation will be at the rate of $175.00 per hour. Invoices must be itemized and verified as required by law and must be submitted at least monthly. Although this agreement is terminable '`at will" the parties estimate that the Consultant will not spend more effort than, 20 hours, per week nor more than 260 total hours. on this Project. Hours worked beyond the aforementioned must be approved in advance by the City . b. The City shall reimburse the consultant for travel expenses and overnight delivery costs. Any costs associated with mass mailings, advertisements or other grassroots related activities will be reimbursed or paid by the City. • Travel and/or any extraordinary expenses shall require prior approval. SECTION V. DURATION This Contract will be effective from Mazch 2.2001 through May 30, 2001. However, the nature of the work done by Consultant will be reviewed at least monthly to determine whether work should be deleted or added based upon changed circumstances. The contract therefore may be terminated at will by either party. by written notice to the other. In the event of termination, compensation is limited to that earned prior to receipt of the termination as well as expenses incurred. SECTION VI. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION VII. INDEMNIFICATION Any- and all claims that arise or may azise against the Contractor, its agents. servants or employees as a consequence of any act or omission on the part of the Consultant or its agents. sen-ants or • Page 2 employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City. its officers and employees asainst any and all liability, loss. costs. damages. expenses. claims or actions. including attorney's fees, which the City, its officers or employees may- hereafrer sustain. incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant. its asents. servants or employees, in the execution. performance or failure to adequately- perform Consultant's obligations under this Contract. Iii WZT~iESS W~iEREOF. the parties have set their hands this day of iVfarch 2001. CITY OF STILLtiVATER By Jav Kimble, Mayor • By • By Diane Ward. City Clerk DEI~IAY A_tiD ASSOCIATES Ted Thompson Its Page 3 e1110 cl"111C1U111 To: City Council From: Steve Russell, Community Development Director Date: 3/15/2001 Re: Lot Line Adjustment for Property at 207 Nelson Street A request has been received to allow the subdivision of 7 feet of land from the Sherman and Lucille Gordon parcel to the Lynn and Jan Most parcel. The request is to correct a boundary situation where a portion of the Most building is on the Gordon property (see attached map). The adjustment would result in an irregulaz property boundary in an azea of irregulaz property boundaries. Recommendation: Approval (Resolution). Attachments: Letter and application. • LAW OFFICES OF Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. 1835 Northwestern Avenue • J~ F' ~`~~ Robert G. Briggs * Stillwater, Minnesota 55082 Paul A. Wolff Mark j. vlerllir,g • 0 Thomas J. Weidner •~ 651 439-2878 ( ~ (19441996} ----------------------- Susan D. Olson o FAX (651) 439-2923 Ly)e J. Eckbexg Of Counsel David K. Snyder Timothy M Kelley Direct Dial No. (651) 351-2115 •Qualifed Neutral Arbitrator * Certified Real Estate Specialist Qualified Neutral Mediator March 7, 2001 Mr. Steve Russell City of Stillwater 216 North Fourth Street Stillwater, MN 55082 In Re: 207 Nelson Street / Resubdivision Application Dear Steve: I wish to advise you that I represent Sherm and Lucille Gordon and Lynn and Jan Most. It has come to our attention, pursuant to a survey, that the building owned by the Mosts encroaches on the Gordon property. The Cordons are willing to deed a seven (7) foot strip of their property to Sondra Cozzi, who continues to be the underlying fee owner of the Most property. I am enclosing a copy of the Quit Claim Deed executed by the Cordons, and a copy of the survey showing the encroachment. I am also enclosing our check in the amount of $100.00, which I understand is the required fee in order to process this Application. Unless you need additional information, it would be my understanding that you would place this matter on the calendar for the Planning Commission and then for referral to the City Council. Should you have any questions or should you need additional information, please give me a call. I would appreciate your providing me with copies of any correspondence or recommendations you may make to the Planning Commission or the City Council. Thank you for your assistance in processing this request. Yours very truly, ~~ James .Lammers JFL:dmr Enclosure • Case No: Date Filed: Fee Paid: Receipt No.: PLANNING ADMINISTRATION FORM ACTION REQUESTED • COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 Fees • Special/Conditional Use Permit $50/200 ,Variance $70/200 XX Resubdivision $900 Subdivision* $9 00+50/lot -.Comprehensive Plan Amendment* $500 _ZZoning Amendment* $300 "~ -,Planning Unit Development * $500 Certificate of Compliance $70 -Design Review $25 *An escrow fee is also required fo fhe costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submifted in connection with any application. All supporting material (i e., photos, skefches, etc.) submitted with application becomes the property of the City of Stillwater A site plan is required with applications. PROPERTY IDENTIFICATION Address of Project 207 Nelson Street Assessor's Parcel No. 28-030-20-44-0017 & OOlf (GEO Code) Zoning District Commercial Description of Project Convey a 7 foot strip of property to accommodate an encroachin buildin . "1 hereby state the foregoing sfafements and all data, information and evidence submitted herewith in all respects, fo file best of my knowledge and belief, true and correct./ furfher certify 1 wf1l comply wifh file permit if it is granted and used," Property Owner Sherman & Luci 11 a Gordon Mailing Address 112 West School Street City -State -Zip Stillwater, MN 55082 Telephone No. 651-439-3374 Signature Representative James F. Lammers Mailing Address 1835 Northwestern Avenue City -State -Zip Stillwater. MN 55089 Telephone No. 651-439-2$~Z8 • SITE AND PROJECT DESCRIPTION' r Lot Size. (dimensions) x Total Buildin floor area s uare feet Land Area_ 304 Square Feet g q Existing square feet Height of Buildings: Stories ' Feet Proposed square feet 'Principal Paved Impervious Area square feet Accessory No. of off-street parking spaces. ~~ REIVRN 7'Uc QUIT CLAIM DEED Eelcberg, Lsmmecs, Bngg~, Wolff dt Vieding, P.i, L.P. 1835 Northwestern Avenue Stillwater, MN 55082 STATE DEED TAX DUE HEREON: $ FOR VALUABLE CONSIDERATION, Sherman Gordon and Lucille Gordon, husband and wife, Grantors, hereby convey and quit claim to Sondra L. Goal, Grantee real property in Washington County, Minnesota described as follows: All that part of Block 29 of the Original Town, now City of Stillwater, as surveyed and platted and now on file and of record in the office of the County Recorder of Washington County, Minnesota, as Document Number 416049, described as follows: (Legal Description Continued on Reverse Side) together with all hereditaments and appurtenances belonging thereto. O Check box if applicable: The Seller certifies that the Seller does not know of any wells on the described real property. A well disclosure certificate accompanies this document. ^ I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. ~/ ~• ~~ S~Ylrr-~ Sherman Gordon Lucill Gordon STATE OF MIIVNESOTA ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this / •' day of ~c , 2001, by Sherman Gordon and Lucille Gordon, husband and wife, Grantors. r ~~~ ~ ~ `~ yice.siaaeoM•,ln.a+,aoos Signature o n T ' g Acknowledgment Notarial Stamp or Seal (or other title or rank) Tax statements for the real property described in this instrument should be sent to (include name and address of Grantee): THIS INSTRUMENT DRAFTED BY: Sondra Goat James F. Lammers ECKBERG, CANNERS, BRIGGS, WOLFF 8c VIERLING, P.L.L.P. 1835 Northwestern Avenue Stillwater, NIN 55082 ' tr'o,~ s I,ot cii~aensions are base. tz~e resurvey data ' • ~~ • sr,own on the Gi~'~y oi' St~,l~water Quarter Section :Kaps anii city 8t~rpey reoords. The excess ire the . ~ortY~-South dtstanQes leas seen proportione3 over -. • the total hloc~. ~ . • . ` i'aroel ' S~rvej~ed .. - ._ wri se.. .See prorosec} description on S}feet two., •• / ~E~ T~ S oN o,_ N A5T , r 1 ~ sva~ .N~...~ Sta .l.B • ' 6. C~~~ ~~+ r ~,`Fiu,il 80. ` ~ 1.~i ' ` ~ci9~7ti'E.r7~ /a Toi of ~~ .~ 7 9/Ooy ~ .ems, wq« , , ~ a ~ f ,z Sroer ~.r.f ~ /.ego ,BLaC,!' ea.~.. ~ta.a..ro/ / ~` sir /990 °~ ~`' Q Goeor/.v T~ ~~ - r~ si .P.~r. h~a.sc ,~ ~O~ ~ Gozzi PquEL o ~ 8.`~" /N ~ ~ ~.`ra,s.E:..,. S 5 ox. ~~T A p6E 6 ~ ~ ~ \, ~+O~g ~ ~ rips~~ ~DS~ ~"~K~i ~ ~! ~ ,fi ~~ . ~6•~ lss~s yy, •~ Bei. of ~ 90• ~ r1 LOCAT/dN _ ~X~S~"~'`~~_ ~ E.o\ svs Ds~ \ II oA~~~~ ~-- o\ I - iii. ts/ .QEo <~ Y B.ei+ca ~,y• sue, .e ,. • ` BA,BN s~ d ~ ? .^ ~ Exc~E-Prio/v ~ ;: ' ~~ BDD/e /69 QEEOS ~ ~ \a~ ~ ~ i To: Mayor and City Council From: Steve Russell, Community Development Director ~~ Date: 3/15/2001 Re: Final Approval of Liberty on the Lake 7th Addition The request is for final approval of the Liberty on the Lake 7~' Addition. The addition includes 50 cottage lots. The lots meet the size requirements of the zoning district. Changes to the circulation system were made at Heritage Avenue and Tending Green to accommodate city engineering concerns. Site grading and utilities plans were reviewed as part of the prelinrinary plat review. Turn arounds satisfactory to the Engineering and Fire Departments would have to be provided at the ends of Outlots A and B. • An amended development agreement will be necessary before final signing of the plat. Recommendation: Approval with conditions. Conditions of Approval: 1. The final street and cul de sac design shall be approved by the City Engineer before signing of the final plat. 2. An amended development agreement shall be entered into for the subdivision. 3. All utility and sidewalk easements shall be provided before fmal plat signing. Attachments: Application and plans. • ~• ~ =• X2/11,"2000 09:26 ~ ~• r . ' y~~,,a~•,. ~_s . FPA (]J APPLICANT Name: `• ~mp~Y• 4306610 CITY [1F STILLWATER 8'ra1.WATStt CODE FINAL PLAT APPLICATION ._ Address: 71DO NoR'f-~ItIb~O CtRGI-~ Su!'(I~' ~';~ ;' City: I'VI I arJ Pik I~D~S state: rh n~ -Zip :::' Telephone: 97 - o~t7 7 (FNq zl • c s7G {g)~ •' _ • (1) PROPERTY FEE OWNER ry.s~•'~ Company. Address: PAGE 1 FEE PAID ~l03~ City: S State: Zip Code~~~ -Z. Telephone; (W) (FAX) (H) !,5'!- 3~-.y39[r (8) SiJRVEYOI; Name: 1~'ti~IRA"11J W ~8 l~2.- _ Company: vO o I~QZ_ d~°UIG~S .JG. Address: 7599 /4,ys1G~tAf+~ D~`f~Gi City: £D!9'-1 p/~ ~l ~ ~ Stater Zip Code• S53y5~ 7 39 9 Zblephone: (V i~_~37" s /sa (FAX) 7- t L (g) ~ ~SL, {4) Property location: L1d3gG7~'f UN TN•r~ ~AK~ Legal description: ~t~ A7TiFGHoyJ p!i}T - {6) Name of development: G/Q~74~`! ~tJ ~ ~l~ 7 ~ ~9U/17~ Number of lots: So Currant land usa: yACA+~Lf Proposed land use: ~Stc1k•L~ ~-/u1 sl~~L~ Currant soning: Proposed zo,eing: Aaticipated prQjact completion: ~vl. y Zoa 2. (6) 3UBMI SAL REQUIREMENTS: (Five copies and one reduced 81l' inches x 11 inches) Final plat (F) Electronic FP Format '~ Tree preservation and landscaping plan (TLP) ~ Street and utility plan (9U1~ Grading, drainage, stormwater and wetlands plan (GDSWP) = Other information (OI) 8i/:-inch x 11-inch transparency ' :; ~k ;~ CD32:38 ' -''ii" 02/11/2000 09:28 4306610 CITY OF STILLWATER PAGE 16 ~. _ ,- 't , $USDIV~ION CODE OF THg CTIY OF 8'PILLWATER ' :;~ • ' , I hereb a 1 for the above oonsideratioa and declare that the information aad msteriala submitted Y PP Y this application are couplets and accurate per dty requirements. I understand that the applieatio uate by the community develo d ade l t q e ca e be processed whey it has been found to be comp director. _ ~' ~ p r partp e e owner ( a a~gnat r o f ? ~ ~'~~~', ~'~ ~. j ~ ~ ~ / w ~ ~ ~ ,./ AppllCalft(!) atgnature(a ~ ti ,' ~ Date: !/~~~ ~~ D, _ PLEASE NOTE: If property fee owner is not the applicant, the applicant must provide ' authorization by property fes oamer in order to make application. `. ~ ~ , . - (Oc+d. Na 837, X18-97) wr {:. • s9 cnsa : 03/14/01 15:50 FAIC 952 937 5822 1rSSTVY00D PROF. SERVICES Westwood Professional Services, Inc. FACSIMILE TRANSMITTAL, Date: March 14.2001 To: iQaprton Eckles City of Stilirvater (651)430-8810 From: Dan Welch ~ ool.oas , w 7599 Anagrarn Drive . Eden P[ekie, MN 55344 952A37-5150 ToA Free:1-888.937-5153 FAX 952A37.5822 Regarding: Liberty on the Lake 7th Project No.: 2001-1000 Number of pages including this cover letter 3 Please caA 952-937-5150 i[ you do not receive all pages ar experience difficulty receiving this transmission. Purpose: As you requested Remarks: • CC: Steve Russel (Gifu of 3tilMrater) Oesigrdng the tUWra today... MINNEAPOLIS ST. CLOUD THE INFORMATIDN CONfAAVED W THIS FACSIMILE ME83AGE IS LEGALLY FRNLE6EDAN0 CONF37ENilA- NfORMATION INTENDED S{DLELY FOR THE USE OF THE • PERSONS ORENTiTIE9 NAMED AEOVE. IF YOU ARE NOT SUCH PER80NS OR ENT1TIEe~ YOU ARE HEREBY NOT~REDTHA; ANY DISTRIBUTION, DISSEMINATION OR REPROD{~TION OF THlS FACSIWLE MESSAGE IS BTRIGrLY Pf~F16IrEQ IF YOU NAVE RECEIVED TIQB MESSAGE W ERRDR,PLEASE IMMEDIATELY CALLUS COLLECT 03/14/ul ls:au t"Ab 85l 837 SSZZ VTE5I~OOD PROF. SSR~ICES I®OOZ/003 _~= . J ~ ~ I I ~ ._.~ ` ;~; ~ l ~ i .v. ,~ <• \ '~ ~. ~ .. t ~` 'jam --'~ ~' •~ '~ ~• ^~• . ~ ~~ n 1 { a~ ~ ~ Os ,- ,, ~ `. .- •. ,• '~ ~ -- z C. to ~^ l .~•'~ ~. ~, ~ •~ ~~ /~' / ~. I '` '"• ~ •-•_ S' ~'~ .J .~ •- '- L ._ ._ ~~ ~' •` L ''~- ~ • -0 4 oT ~ 1~ JJ ~_ -.1 -~- ~I 03/14/01 15: b2 FAX 952 937 5822 RBST~YOOD PROF. SBRVICES I~ 003/003 i ~' ~ ~, v ~ r ~. .~ ~. .~• ~ ., c ~ '~ '~ L . __ i i iO i i i ii ~.> i T :~ ~ ! i i '~~ ~ '- -~ ._ ' ~,' 1 ~-~-'= l ~ ~ ~ - .~ ~' - ~ •- • ~ (~ ~~ ~• I r' ~ ~ Z ~ i ~ ~ p Y L._ _ ~ ._._.._. ~ ~ i •-•----~ ~~ J~ r.._._._. / ,~ ~ o i •-r I ~:~. n~ r- _ .~. l ~ ~` RESOLUTION NO. • - A RESOLUTION RESOLVING A DISPUTE REGARDING A TRAIL EASEMENT WHEREAS, a dispute has arisen between Newman Realty Limited Partnership, a Minnesota limited partnership ("Newman Realty") and the City of Stillwater, Minnesota, ("City'), with regard to the nature of activities that will be permitted upon a trail easement, WHEREAS, Newman Realty believes that the activities permitted on the trail easement are subject to the restrictions set forth in a deed of pedestrian path easement made by Newman Realty to the City on September 21, 1998, and WHEREAS, the City has contended that the restrictions set forth in this easement do not conform to the conditions of approval for the development in which the trail easement is located. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater as follows: 1. That the City recognizes and accepts as binding upon it the definition of `'pedestrian purposes" contained in the Deed of Pedestrian Easement conveyed by Newman Realty Limited Partnership, a Minnesota limited partnership, to the City of Stillwater, Washington County, Minnesota dated the 21st day of September, • 1998. Enacted by the City Council of the City of Stillwater this 20th day of March, 2001. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk • MAGNUSONLAW FIItM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NOxrH MAIN STIeESr • SurrE #202 • PO. Box 438 • STU [.wnTEx, MN 55082 TELEPHONE (651) 439-9464 TELECOPIER: (651) 439-5641 DAVID T. MAGNUSON MEMORANDUM TO: Mayor City Council Staff FROM: David T. Magnuson, Stillwater City Attorney DATE: March 20, 2001 RE: Newman Realty Partnership Purchase Agreement H. ALAN KANTRUD This memorandum is an update on the proposed Purchase Agreement for the purchase of the Public Works site from the Newman Realty Partnership. The Purchase Agreement has been modified slightly to provide that the City will purchase the southerly 12.6 acres of the property for the sum of $550,000.00 and that simultaneously Newman Realty will gift the northerly 3 acres to the City. This does not change the purchase price, but allows the Seller to take advantage of the possibility of deducting a charitable gift and thereby lessening their tax obligations with regard to the sale. The resolution approving the Purchase Agreement also contains two commitments. The first is a commitment to construct the walkway joining Spring Creek property that would connect the cul-de-sac in Spring Creek to the park that will be constructed on the property. Spring Creek is not part of the City and it would be difficult for the City to improve this walkway at the present time. The commitment would make this walkway a reality once the Spring Creek property becomes part of the City, which could be as far away as 2015. Next, the Seller has asked that the City commit to establishing two entrances to the property from Boutwell Road. The westerly entrance would be for the City Public Works traffic Mayor, City Council and Staff March 20, 2001 Page 2 and the easterly entrance would be for the park traffic. This is part of the plans and should not be an extra burden on the City. Lastly, the trail easement resolution has been modified to extend the benefits and obligations of the trail easement to any of the residents within the various plats of Liberty. Respectfully submitted, David agnuson Stillwater City Attorney DTM/nm Enclosures • PL~RCIi~.SE AGREE1~IEi`iT • This AQ*e~meat is made as of January , 2001, be:we~n the City of Stilhzater, a ~Linnesota municipal corporation ("Buyer, and i`ie~xman Realty Partnership, a tiiinnesota li-nited corporation ("Seller ~. In consideration of this Agreement, Se1er and Buyer aQ*ee as follows: 1. Sale of Property. Seller a~ees to set to Buyer, and Buyer aa*ees to buy from Seiler, the following property: I the real property located in Washington County, Minnesota, consisting of the southerly 12.5 acres, together with all easemeats~ and rights benefiting or appurtenant thereto, of Outlot "A", Spring Creek, according to the plat thereof on file and of record in the office of the County Recorder, Washington County, viinnesota (collectively, the "Property'. 2. Purchase Price and Manner of Pavmeat. The purchase price to be paid for the Proper-y is Five Hundred Fifry Thousand and no/100ths Dollars (550,000.00) (the "Purchasz Price'7. The Purchase Price is payable as follows: 2.1 One Hundred Dollars ($100.00) as earnest money ("Earnest vionev'') to be deposited with Seller in an interest bearing account upon execution of this Agreement. 2:? The balance of the Purchase Price in cash or by wire transfer of funds on the date of Closing as defined in Paragraph 4 below. 3. Contingencies. The obligations of Buyer under this Agreement aze contingent upon each of the following which must occur on or before the dates herein set forth: v ~.1 Reresentations and Warranties. The representations and wasanties of Seller contained in this Agreement must be true now and on the date of Closing as if made on the date of Closing as defined in Paragraph ?below. 3.2 Title. Title must have been found acceptable, or been made acceptable, in accordance with the requirements and terms of Section 6 below. 3..i Access and Inspection. Seller must have allowed Buyer, and Buyer's agents, access to the Property without chazge and at all reasonable times for the purpose of Buyer's investigation and testing. Buyer must pay all costs and expenses of any investigation and testing, must restore the Property, and must hold Seller and the Property harmless from all costs and liabilities relating to the Buyer's activities. Buyer must have been satisfied with the results of all tests and investigations performed by it. • i 3.s Survey. Seller will, within a reasonable time after acceptance of this Ar*eement. locate and flan any sazvey pins on boundary corners of L'~e pazcel. This requirement will not require a new survey to be done b~ Seller. 3.~ Continaeacv Periods. If any contingency listed above has not be~a satisne~ within its respective contingency period as indicated above. tl~:en this A~*eemeat may be terminated by written notice from Buyer to Selle_. upon te.~ination of this Ag**eemeat pursuant hereto, all Earnest l~fone:: shall be refunded to Buyer. 3.6 Gift Deed. The obligation to complete the purchase in conditioned upon a simultaneous gift by Seller to Buyer of the northerly 3 acres of the prope:-ty to be made at the Closing as defined in Paragraph 4 below. i. Closins. The closing of the purchase and sale contemplated by this A~*-eemeat (`..he "Closins'') will occur on a business day no later than 30 days after satisfaction of all contingencies se: forth in § 3 Contineeacies. Seller a~*ees to deliver possession of the Property to Buyer at the Closing. 4.1 Seller's ClosinE Documents. On the date of Closing, Seller will execute and deliver to Buyer the following (collectively, "Seller's Closir_a Documents': 4.1.1 Deed. A Warranty Deed conveying the Property to Buyer. 4.1.2 Gift Deed. A Warranty Deed gifting the northerly 3 ac: es of the property to the City. 4.1.3 Well Certificate. A Certificate signed by Seller warranting that there are no "Wells" on the Property within the meaning of tilinn. Star. § 103I or if there are "WeIIs", a Well Certificate in the fora required by law. 4.1 a Other Documents/Pavment. All other documents reasonably necessary to transfer the Property to Buyer. 4.2 Buyer's Obligation. On the date of Closing. Buyer will deliver to Seller funds representing the Purchase Price. ~. Prorations. Seller and Buyer agree to the following prorations and allccation of costs :e?ardinQ the Asreement. 5.1 Title Insurance and Closing Fee. Seller will pay all costs of the Title Commitment. Buyer will pay all costs and premiums for an owner's Title Policy, if any, and any fees or charges imposed by any closir:~` meat or company. _~_ ~? Dee3 TaY. Seller will pay all s,.ate deed tzY payable in connection wzt-t this transaction. ~.= Real Estate Taxes and Soecial Assessments. Real Estate Taxes sayable i_r~ the year in which Closing occurs stall be pro-rated based upon a caleacar year based upon the date of Closing. Special Assessments levied and pending on the date of the Closing, if any, «iIl be paid by Seiler at tl:e Closing. 6. Title Examination. Title Examination will be conducted as follows: 6.1 Seller's Title Evidence. Seller must; within 20 days after the date of this Agreement, furnish to Buyer a commitment ("Title Commitment's for ALTA Form B 1970 Owner's Policy of Title Insurance insuring title to the Property subject to standazd exceptions in the amount of the Purchase Price. 6? Buyer's Obiections. Within 20 days after receiving the Title Commitment, Buyer will make written objections ("Objections") to the form and/or contents of the Title Commitment. Buyer's failure to make Objections within such time period will constitute waiver of Objections. Any matter shown on the Title Commitment and not objected to by Buyer will be a permitted encumbrance hereunder. Seller will have 100 days after receipt of the Objections to cure the Objections, during which period • the Closing will be postponed, if necessary. If the Objections are not cured within the 100 day period, Buyer's only remedies will be the following: 6.2.1 Terminate this Agreement and receive a refund of all Earnest Money and accrued interest thereon; or 6.2.2 Waive the Objections and proceed to Closing. 7. Operation Prior to Closing. During the period from the date of Seller's acceptance of this Agreement to the date of Closing, Seller will operate and maintain the ProFer ty in the ordinary course of business in accordance with prudent, reasonable business standards, including the maintenance of adequate liability insurance. Seller will execute no contracts, leases or other agreements regarding the Property that are not te.^ninable on or before the date of Closing ~;•ithout the prior written consent of Buyer, which consent may be withheld by Buyer at its sole discretion. 8. Representations and Warranties by Seller. Seller represents and ~va.*rants to Buyer as follows: 8.1 Existence: Authority. Seller is duly organized, qualified and in Qood standing, and has the requisite power and authority to enter into a+Tc perform this Agreement and Seller's Closing Documents: such documents have been duly authorized by all necess.:r~ action: such docur_:e:its a: e -~- valid and binding obligations of Seiler. and a*e enforcesble in accordance • with their te.~ns. 8? Environmental Issues. Neither Seiler nor any anent acting on be:~alf or Seller has made any representations or warranty concerning a*ry environmental or physical aspect of the Prope-ty, and the Buyer is relvinQ solely upon its own inspection. investigation and review I 9. Broker's Commission. Seller and Buyer represent to each other that tt-.e :~ have dealt with no other brokers, finders or the like in connection with this transaction, and ag_*ee to inde:~._nifv and hold each other harmless from all claims, damages; costs or expenses of or for anv other such fees or commissions resulting from their actions or agreements re4rrding the execution or performance of this Agreement, and will pay all costs of defending anv action or lawsuit brought to recover any fees or commissions incsrred by the other party, inc.udmg attorney's fees. 10. Survival. All of the terms of this Agreement and warranties and representations herein contained will survive and be enforceable afrer the Closing. 11. Notices. Any notice required or pe.:nitted will be given by personal deliver-r upon an authorized representative of a parry hereto; or if mailed in a sealed wrapper by L;nited States re?istered or certified mail, return receipt requested, pos~age prepaid; or if transmitted by facsimile copy followed by mailed notice; or if deposited cost paid with a nationally recognized, reputable overnight courier, Property addressed as follows: If to Buyer: Newman Realty Partnership Paula J. and Robert H. Kroening 12480 - i2nd Street North Stillwater, l~i~i 1 »082 If to Seller: Nile KrieseI, City Administrator City of Stillwater 216 North 4th Street Stillwater, l~iti' X5082 ~iotices will be deemed effective on the date of receipt. Any party may chance its address for the service of notice by giving notice of such change 10 days prior to the effective date of the change. 12. Miscellaneous. The paragraph headings or captions appearing in this Agreement are for convenience only, aze not a part of this Agreement, and aze not to be considered in inter~retin2 this Agreement. This written Agreement constitutes the complete agreement bet~ve~n the parties and supersedes any prior oral or written agreements between the parties regazdirg the Property. There are no verbal agreements that change this Asreemer:t, and no waiver of any of its terms will be effective unless in writing executed by the paries. This :~ greement binds and benefits the parties and their successors and assigns. This Agreerneat has been made under the laws of the State of viinnesota, and such laws swill control its inte^retation. -4- 1 ~. Remedies. If Szller defaults in its obligations with respect to title in Section 6. then Buyer's sole reznedv wzil be return of the Earner Vfoney and accrued interest thereon. If • Szllle: defaults in any other obligations under this A~eetneat Buyer may te.--ninate ttus Asree.-neat and reco~e: iu Earnest 1~loney from Szller, or bring an action in the~Distrct Coin of `Z"as:ung*.on County, tilinnesota. for specific performance of the P_g?-e~ment. I~; V~ZTV~.SS W~REOF, Seller and Buyer have executed this A~eealent as of thz datz first ~tirttea above. SELLER: ti~W1~L~~i RE:~LT~" P ~,RT~~RSHIP Bv: Its: n LJ • BLYER: CITY OF STILL`V~TER B~%: Its: -5- 4 1VIEIGNUSON LAW FIRM LICENSED IN vIDVNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING • 333 ~iORTH ~IAL~i STREET • SLTfE #202 • P.O. Box 438 • $TILLWATER. ~II~T 55082 TELEPHONE (651) 439-9464 TELECOPIER: (651) 439-5641 DavID T. NL~Grr[;SON March 16.2001 H. ALA_\ Ka.~rrRL~D Steven H. Berndt Zappia, Levahn & Heuer, Ltd. 941 Hillwind Rd., NE, Suite 301 Minneapolis, MN 5432 Re: !Newman Realty and City of Stillwater Dear Steve: I enclose an updated Purchase Agreement. It is my understanding that the parties have reached an agreement on price and I have included that number in the Purchase Agreement. There would always be the option of increasing the purchase price and having your clients' gift down to the X550,000, but I have not included anything like that in this draft. With respect to the pedestrian easement controversy, I enclose a Resolution that will be recommended to the City Council on Tuesday night. I hope this is a satisfactory resolution to the problem and that your clients are satisfied with this outcome. • Next, the City is desirous of obtaining the property quickly and believes that it would not be available for farming in the coming season. Further, they do not wish to contend with a tenant in possession and would like to have complete control of the property immediately upon closing. With respect to the connecting walkway from Spring Creek, we have a problem. The remaining property in Spring Creek remains in the township and the City would be unable to expend funds to construct this connection. The City would favor this connection and would commit in any reasonable way to ensure that it is constructed and the connection made once Spring Creek is part of the City. Further, the City proposes a separate entrance to the public works facility from Boutwell Road. The proposed entrance would be on the westerly end of the property and this would avoid conflict with the entrance to the park. Final!}, we have changed the Agreement to provide that closing will take place within 30 days after satisfaction of any contingencies. For your information, provided that we are given an opportunity to examine title, we would like to have the closing take place within 30 days. Please call me with your thoughts. Yours very truly, • David T. Magnuso Stillwater City A~rney DTti1/nm Enclosures PURCHASE AGREEMENT This Agreement is made as of January .2001, between the City of Stillwater, a Minnesota municipal corporation (`'Buyer"), and Newman Realty Partnership, a Minnesota limited corporation ("Seller"). In consideration of this Agreement. Seller and Buyer agree as follows: 1. Sale of Pronertv. Seller agrees to sell to Buyer, and Buyer agrees to buy from Seller, the following property: the real property located in Washington County, Minnesota, consisting of approximately 15.6 acres, together with all easements and rights benefiting or appurtenant thereto described as Outlot "A", Spring Creek. according to the plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota (collectively, the ``Property"). ?. Purchase Price and Manner of Payment. The purchase price to be paid for the Property is Five Hundred Fifty Thousand and no/100ths Dollazs ($50,000.00) (the `'Purchase Price'•). The Purchase Price is payable as follows: • 2.1 One Hundred Dollars ($100.00) as earnest money ("Earnest Money'') to be deposited with Seller in an interest bearing account upon execution of • this Agreement. 2.2 The balance of the Purchase Price in cash or by wire transfer of funds on the date of Closing. 3. Contingencies. The obligations of Buyer under this Agreement are contingent upon each of the following which must occur on or before the dates herein set forth: 3.1 Representations and Warranties. The representations and warranties of Seller contained in this Agreement must be true now and on the date of Closing as if made on the date of Closing. 3.2 Title. Title must have been found acceptable, or been made acceptable, in accordance with the requirements and terms of Section 6 below. 3.3 Access and Inspection. Seller must have allowed Buyer, and Buyer's agents, access to the Property without charge and at all reasonable times for the purpose of Buyer's investigation and testing. Buyer must pay all costs and expenses of any investigation and testing, must restore the Property, and must hold Seller and the Property harmless from all costs and liabilities relating to the Buyer's activities. Buyer must have been satisfied with the results of all tests and investigations performed by it. 3.4 Survey. Seller will, within a reasonable time after acceptance of this Agreement, locate and flag any survey pins on boundazy corners of the pazcel. This requirement will not require a new survey to be done by Seller. 3.~ Contingency Periods. If any contingency listed above has not been satisfied within its respective contingency period as indicated above, then this Agreement may be terminated by written notice from Buyer to Seller. Upon termination of this Agreement pursuant hereto, all Earnest Money shall be refunded to Buyer. 4. Closing. The closing of the purchase and sale contemplated by this Agreement (the "Closing'') will occur on a business day no later than 30 days after satisfaction of all contingencies set forth in § 3 Contingencies. Seller agrees to deliver possession of the Property to Buyer at the Closing. 4.1 Seller's Closing Documents. On the date of Closing, Seller will execute and deliver to Buyer the following (collectively, "Seller's Closing Documents"): 4.1.1 Deed. A Warranty Deed conveying the Property to Buyer. 4.1.2 Well Certificate. A Certificate signed by Seller warranting that there are no "Wells" on the Property within the meaning of Minn. • Stat. § 103I or if there are "Wells", a Well Certificate in the form required by law. 4.1.3 Other Documents/Pavment. All other documents reasonably necessary to transfer the Property to Buyer. 4.2 Buyer's Obligation. On the date of Closing, Buyer will deliver to Seller funds representing the Purchase Price. 5. Prorations. Seller and Buyer agree to the following prorations and allocation of costs regazding the Agreement. 5.1 Title Insurance and Closing Fee. Seller will pay all costs of the Title Commitment. Buyer will pay all costs and premiums for an owner's Title Policy, if any, and any fees or charges imposed by any closing agent or company. ~.2 Deed Tax. Seller will pay all state deed tax payable in connection with this transaction. 5.3 Real Estate Taxes and Special Assessments. Real Estate Taxes payable in the year in which Closing occurs shall be pro-rated based upon a calendar year based upon the date of Closing. Special Assessments levied and • -2- pending on the date of the Closing, if any, will be paid by Seller at the Closing. 6. Title Examination. Title Examination will be conducted as follows: 6.1 Seller's Title Evidence. Seiler must, within 20 days after the date of this Agreement, furnish to Buyer a commitment ("Title Commitment'') for ALTA Form B 1970 Owner's Policy of Title Insurance insuring title to the Property subject to standard exceptions in the amount of the Purchase Price. 6.2 Buyer's Objections. Within 20 days after receiving the Title Commitment, Buyer will make written objections ("Objections'') to the form and/or contents of the Title Commitment. Buyer's failure to make Objections within such time period will constitute waiver of Objections. Any matter shown on the Title Commitment and not objected to by Buyer will be a permitted encumbrance hereunder. Seller will have 100 days after receipt of the Objections to cure the Objections, during which period the Closing will be postponed, if necessary. If the Objections are not cured within the 100 day period, Buyer's only remedies will be the following: 6.2.1 Terminate this Agreement and receive a refund of all Earnest Money and accrued interest thereon; or 6.2.2 Waive the Objections and proceed to Closing. 7. Operation Prior to Closing. During the period from the date of Seller's acceptance of this Agreement to the date of Closing, Seller will operate and maintain the Property in the ordinary course of business in accordance with prudent, reasonable business standards, including the maintenance of adequate liability insurance. Seller will execute no contracts. leases or other agreements regarding the Property that are not terminable on or before the date of Closing without the prior written consent of Buyer, which consent may be withheld by Buver at its sole discretion. 8. Representations and Warranties by Seller. Seller represents and warrants to Buver as follows: 8.1 Existence; Authority. Seller is duly organized, qualified and in good standing, and has the requisite power and authority to enter into and perform this Agreement and Seller's Closing Documents; such documents have been duly authorized by all necessary action; such documents are valid and binding obligations of Seller, and are enforceable in accordance with their terms. 8.2 Environmental Issues. Neither Seller nor any agent acting on behalf of Seller has made any representations or warranty concerning any • -3- • environmental or physical aspect of the Property, and the Buyer is relying solely upon its own inspection, investigation and review 9. Broker's Commission. Seller and Buyer represent to each other that they have dealt with no other brokers, finders or the like in connection with this transaction, and agree to indemnify and hold each other harmless from all claims, damages, costs or expenses of or for any other such fees or commissions resulting from their actions or agreements regazding the execution or performance of this Agreement, and will pay all costs of defending any action or lawsuit brought to recover any fees or commissions incurred by the other party, including attorney's fees. 10. Survival. All of the terms of this Agreement and warranties and representations herein contained will survive and be enforceable after the Closing. 11. Notices. Any notice required or permitted will be given by personal delivery upon an authorized representative of a party hereto; or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid; or if transmitted by facsimile copy followed by mailed notice; or if deposited cost paid with a nationally recognized, reputable overnight courier, Property addressed as follows: If to Buyer: Newman Realty Partnership Paula J. and Robert H. Kroening 12480 - 72nd Street North • Stillwater, NIN 5082 If to Seller: Nile Knesel, City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 5082 Notices will be deemed effective on the date of receipt. Any party may change its address for the service of notice by giving notice of such change 10 days prior to the effective date of the change. 12. Miscellaneous. The paragraph headings or captions appearing in this Agreement are for convenience only, aze not a part of this Agreement, and aze not to be considered in interpreting this Agreement. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regazdinQ the Property. There are no verbal agreements that change this Agreement, and no waiver of any of its terms will be effective unless in writing executed by the parties. This Agreement binds and benefits the parties and their successors and assigns. This Agreement has been made under the laws of the State of Minnesota, and such laws will control its interpretation. 13. Remedies. If Seller defaults in its obligations with respect to title in Section 6, then Buyer's sole remedy will be return of the Earnest Money and accrued interest thereon. If Seller defaults in any other obligations under this Agreement, Buyer may terminate this • -4- Agreement and recover its Earnest Money from Seller, or bring an action in the District Court of Washington County, Minnesota, for specific performance of the Agreement. IN WITNESS WHEREOF, Seller and Buyer have executed this Agreement as of the date first written above. SELLER: NEWM~u~T REALTY PARTNERSHIP By: Its: BUYER: CITY OF STILLWATER By: Its: U • -5- ~ w • Memorandum ..a +.. ..•a • w r To: Mayor and City Council )HYom: Klayton Eckles ~~ Date: 03/16/01 Subject: Proposed Center Street Alleyway Extension DISCUSSION Attached is a proposed agreement which staffhas developed for Rodney Bahr. He is the builder who is proposing to build a new house off of the Center Street Alley north of Myrtle Street. Under the attached agreement, he agrees to pay for 1/3 of the cost of extending the alleyway North up to a maximum cost of $6,000. City would then construct this alleyway as part of a street project this summer. City staff has received comments from some of the surrounding neighbors. They have indicated they are against the concept of a thru alleyway in this location. However, to • date, we have not received any written comments in response to the letter sent out to the neighborhood. (See attached) Staff has done a preliminary investigation of the viability of putting this thru alleyway up to Rice Street. It appears the alleyway can be constructed and will not have major impacts to the area. Due to the design constraints, the alleyway will require low speeds to be negotiated. The grades on the alleyway will be fairly steep and there will be a 90 ° curve at the bottom of the hill. These design factors combined with the narrow design will discourage the use of this alley as a short cut or thru roadway. However, the design will provide a second access route into the neighborhood as well as circulation for delivery and emergency vehicles. The Fire Chief has indicated that although the alleyway does not provide access to the extent required under the fire code, the proposed solution does greatly improve access and safety to the area. RECOMMENDATION Staff recommends that the City Council order the improvement and extension of the Center Street Alley. Staff also recommends that Council approve the attached agreement and authorize the Mayor to sign and execute it. ACTION REQUIRED If Council concurs with staffrecommendation, Council should pass a motion adopting a resolution ordering the improvement of the Center Street Alley. Council should also • pass a motion adopting a resolution approving the agreement with Rodney Bahr and authorizing the Mayor to execute it. w • ORDERING IMPROVEMENT FOR CENTER STREET ALLEYWAY EXTENSION, (PROJECT 2001-0~ WHEREAS, at their 20°i of March, 2001 meeting, City Council determined that the proposed street improvement for the extension of Center Street Alleyway is beneficial to the City; and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The improvement known as the Extension of Center Street Alleyway is hereby ordered as proposed in the Council meeting on the 20`~ day of March, 2001. 2. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. Adopted by the Council this 20"' day of March, 2001. • Attest: Morli Weldon, City Clerk Jay Kimble, Mayor .J w a APPROVING OF PROPOSAL WITH RODNEY BAHR BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreement between the City of Stillwater and Rodney Bahr for construction of the Center Street Alleyway Extension, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 20th day of Mazch, 2001. Jay Kimble, Mayor ATTEST: Diane Wazd, City Clerk • r~ L 1'~ ~. , ;, - . 1"' .,-~ . ' ter ae • ~ THE BIRTHPLACE OF MINNESOTA February 15, 2001 Deaz Center Street Area Resident: Subject: Extension of Center Street Alley Way to Rice Street C Enclosed you will find a drawing of a proposed alleyway connections of Center Street to Rice Street. The City of Stillwater is currently reviewing a building permit request for a new home on the end of the existing Center Street alley. This additional home will create more traffic volume, parking demands, and the need for City and Emergency services. The existing Center Street alley is significantly below normal City standazds for public access. The Engineering Department at the City has examined possible solutions to this substandazd roadway. Possible solutions include widening the street, adding acal-de-sac and constructing a thru street or alleyway all the way to Rice Street. Out of all of these options, the only one that seems practical at this time is the construction of an alley from the end of the existing Center Street alley to the end of existing Rice Street. This solution would involve a narrow 12-foot dnvmg lane to allow limited traffic flow through the area. Although this alley way would still not be up to City standard, it would allow multiple ways for emergency vehicles to access the route and eliminate the need for vehicles backing in and out of the alley way or using private driveways as aturn-around. We estimate that this project might be constructed for as little as $15,000. The builder of the new residence has indicated he would be willing to participate in the cost of this project, and all of the remaining costs could be paid for using general City funds. Therefore this project does not envision any costs spread against your property. In the coming weeks, City staff will complete a thorough review of this option to make sure it is feasible and better estimate the costs. Staff will then report back to the City Council with our findings. It appears that the contractor will begin construction of the new home eazly this spring. The proposed alley way construction might be added to a lazger city street project this spring or summer. Therefore, it likely won't be operational during the time of the building construction. If you have any questions or concerns regarding this project, please contact me at 430-8831. Sincer ly • Klayto Eckles City Engineer CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 w r~ ' ter a -~ • THE BIRTHPLACE OF MINNESOTA March 16, 2001 Dear Center Street Area Property Owner: Subject: Extension of Center Street Alleyway to Rice Street As you will recall, the City of Stillwater is considering the need to extend the Center Street alleyway up to Rice Street. Upon further investigation we have concluded this option is viable and will improve the access and safety of the area. Also, it will accommodate the existing home which will be under construction this spring. At the next Council meeting scheduled for Tuesday, March 20, at 7 p.m., the City Council will make a determination on this project. City staffwill be recommending to the City Council that the extension of Center Street alleyway be extended as proposed. To date, City staff has not received written comments or concerns from the neighborhood. We have received a number of phone calls with questions and concerns about the project and City Council has been made aware of these concerns expressed. Although the meeting on Tuesday night will not be in a format of a public hearing, it's still possible the City Council may take testimony from the public. Therefore, if you have strong concerns about this issue, you may wish to attend the meeting and/or provide me with written comments prior to the meeting. If you have any questions about the proposal or the process, please feel free to contact me at 651-430-8831. Sincerely, Klayton Eckles City Engineer • CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 s • DEVELOPMENT AGREEMENT It is agreed between the CITY of STILLWATER, a municipal corporation (the "City") and Br~HR CONSTRUCTION, LLC, 3363 Oasis Avenue North, Stillwater, Minnesota ("Bahr") aS follows: 1. That Bahr has proposed to the City that it construct asingle-family dwelling on property legally described in the attached Exhibit A and show on a map attached as Exhibit B, (the '`Property') 2. That in review of the development plans it was discovered that an improved public street was not readily available to the site. 3. After a hearing, the City Council unanimously voted to allow Bahr a variance from the mandatory street frontage ordinance of the City, allowing Bahr to install a single- • family dwelling on the Property upon the following conditions: a. That the City will establish a street connection between existing Center Street to existing Rice Street. The width of this connection will be no greater than now exists on Center Street, but will create a through alley way that will provide better access for residents of the area and service and public safety vehicles (the "Improvement") as shown on Exhibit C. b. That Bahr must pay apro-rata share of the cost of the Improvement, its share not to exceed $6,000.00 (the "Bahr Share"). c. That as security for the payments of the Bahr Share, Bahr must deposit with the City Treasurer the sum of $6,000.00 (the "Deposit''). d. That once the Deposit is made, a building permit may be issued for the single-family dwelling. 4. That upon completion of the Improvement, the City will compute the actual cost thereof. Bahr will pay one-third (1/3rd) of the actual costs, not to exceed $6,000.00. If the actual costs result in a lesser charge, the amount will be refunded to Bahr. • In all other ways, all requirements of the Cit~• Council and the Planning Commission in the wav of conditions of approval of the permit for the site shall remain in force and effect. CITY OF STILLWATER (SEAL) Br: and Jay L. Kimble, Its Mayor Diane Ward, Its City Clerk DEVELOPER BAHR CONSTRUCTION, LLC STATE OF MINNESOTA COUNTY OF WASHINGTON Bv: r Rodney Bahr Its: President • ss. On this day of , 2001, before me, a Notary Public within and for said County, appeared Jay L. Kimble and Diane Ward, to me personally known, who. being br me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. STATE OF iV1IN~,"ESOTA ) ss. COUNTY OF WASHINGTON ) Notarv Public On this day of , 2001, before me, a Notary Public within and for said County, appeared Rodney Bahr, to me personally known, who, being duly sworn. did say that he is the President of B,~xtt Co1vsTR~~CTtorr, LLC, the Developer named in the foregoing instrument and that this instrument was signed as the free act and deed of the Developer. Notarv Public ~J • LEGAL DESCRIPTION Lot 4, Block ~, Greeley and Slaughter's, Washington County, Minnesota. • • EXHIBIT A U1/V8/U1 m~~~ luaus t:>.i atcz~z»o77 I.A1V'DFOR3t ~Ol~: BAR • CON5Ti2UCr~Ot~l CO• c~~ ri~1cA r~ o~ sup v~ Y ASSUMED BENCH 14fARK -TOP four r+roRANT ta.EV..a4.s ~o ~~, ~1 i O~ ~_ i .. S8?°08'56"~' ~sq.7o ~ SFONPROPER~TL1' IME r L - ~^~ f . i v yN , s aao , .r .., 02 ~~ '~ ,t! ~ w~.~ ~~ ~r KEtVn~, ~~~ ~ ~ ~ .~1~ - -.~'~ia ~I001 ~ I EXt~TN1G 'x ~~ •o i ~1 x 4~ ~b~ ~~ f ~0 ~ / • ., .... w~:: -~ ,q ' '' e " ~ ` 66 ~ ~~i ~~ p~• L11 ~ + l1J Ivy ~ L i . ~ ` i ~__ ; .~ ,.. ` ., , - . . , ..- 1 • 1 tiJ I -~ ~ -~ 1 tiJ I i •-• LE~GpE~N~D y,~., SYMBOL~j OESCR1P1tON DFGX'~_`'~~,,~f~1?,3~FROPOSED SILT FENCE '""'~ •~~. pj;, ,~ dV PROPERTY LINE a1'~ ~ •/ i+ ; / f E>~~ ~ BULDp~ : ~ ~ ~ ~ 7 /~. ~~2 i .. ;~ 1 N87"08'48">rJ' 164.77 ---~'~~ • '~ ~~- +' _~ ~ s. fir' J ~' r •~ 7 J /• •• Nvrt:: ur~.tT~s rtoT sHOwnt `~ ~` ~~, `-~~~~~;`~~ y~ ~ `~,~~ ,, 1r ~ y / \ \~~` O ''' ~ i i ~ eENtNC3 ASSIAYO \ ~ ~ ~ ELEVAi101q ASSUIIE~ ~ ~ ~ ~~ ~~~ • OENDrE3 RON I'IOrtl'tENf fOU1D ~ ~S NOT O DEN7tE5 iRAJ rgµrtENr 3tt NORTH ~f:RADNG OR ~ DtNOT~ S OitStt t0 l1J1.011JC EavE:ppr flag DEVEI.OPItNT : aag.o oc~,orES easlNC ELEVAIW~ PROPOSED BULOWG ELl:VATIOtJS ~ TILT ssaows g,O DtNOiBS viOaoSEO EtEVAT10N GARAGE Ft.00R=85.4 (TUCK UNOER) t~ROPOSEV ~~ S ~ ~t ~ ~~ CRADE9 FOR THS LOT • SURF . ~~SC~21P71ON: Got 4, stock 5, GRtc1rGEY & SI.AVGN7ER S, Wayhtt4ton County, Mt+nesot0 t M•eby eerurr U+ot tM awhh ~ or repon Vm pYppr~d b9 w or uder aY drgct wpterpfn aed flat I ar a dily ireud Land $~r,-ep°r Mdir sue ba oY fir l.ondtora- Ent;neertnq ComPa^Y stow of t'bnaeta Sf0 first Ave. North !'fwleapoln P1N 5503 revved 1--5-0 t ~ vM1EL L. I~IJRNiLJ Job No. Scale: is txvaa. No. ?57t8 paw 12-?8-LtQ oravn by 0l.T atrc Mo. . EXHIBIT B '~ • ~~,~ i" - _ _~- r' ~ --- ~, / ' it i~ ~. • ~ RICE STRE , " ~ • ~ ~, , ~ • i' , , ...........N........ _-, .~ ",'' -~, • • f ~ . ~ ~` ~ ~ I _. i ., ; ~. •, •, ~ . ~ -- --, PROPOSED EXTENSION OF CENTER AND RICE STREET (ALLEN ~o~ wE E~ .,~s ame.., ee~ i _ EXHIBIT C w Mazch 6, 2001 • Klayton Eckles, City Engineer 216 North Fourth Street Stillwater, MN 55082 Dear Mr. Eckles: We are writing to express our concern regazding the City of Stillwater's plans to allow a building permit for a new house at the end of North Center Street and the extension of Rice and Center Streets. We aze the Stillwater residents living within one block of the proposed home building site and street extension project. As a result of where we live we will be directly effected by this proposal. We love and value our two quiet dead end streets and the wooded azea. We want to keep them just the way they are now. Stillwater has many dead end streets adjacent to gullies filled with trees and wildlife. These beautiful natural areas add to the quality of life in ow beautiful city. Stillwater is regazded highly by most people for ow long and storied history and the beauty of our city. We need to work to preserve that beauty and the value of ow homes by keeping azeas like ow neighborhood free from further development. We understand that a building permit request has been filed with the city to construct a new house adjacent to 117 North Center Street. As you explained in your letter of 2I15/O1 it appears that the city is going to allow the construction of this new home. You also note in your letter that North Cerner Street is below standards for a city street. How could you • possibly consider granting a building permit on a substandazd street? Even though the street is below city standazds, we believe it is adequate for the three homes that are presently located on the street. Adding one more home without major improvements to the street could result in a situation that could add too much traffic, causing safety and parking concerns for the three single-family homes that front Center Street and the two homes on the comer of Center and Myrtle. We aze also concerned about the impact from heavy machinery and trucks dwing the building of this proposed home. We also object to your plan to construct a 12-foot driving lane connecting West Rice and North Center Streets. We do not want any changes to either Rice or Center Street, as a result of this proposed new home. Most of us have lived in ow present locations from 10 to 50 years without experiencing any problems as you project in yow letter. Emergency vehicles, snow plows and delivery vehicles all have ample access to ow homes and streets. Most of us were originally attracted to ow homes because of the dead end streets, which restrict traffic flow. It helps to keep the traffic down on our streets making them a safer, quieter and more pleasant place to live. Even though pazking could be a problem on North Center Street, it never has been. That is because there are only three homes and we are considerate of ow neighbors when we are planning events, which might bring additional traffic up this narrow street. We simply ask out guests to pazk on Myrtle Street and walk the easy one-fourth of a block to ow homes. ,7 We aze also concerned about the environmental impact of constructing a new road to connect Rice and Center Streets. We believe this will be environmentally detrimental to the area. The azea just west of the end of Rice Street and north of the end of Center Street is primarily a gully filled with trees and wildlife. Even though you stated that the city would remove only a few trees, we aze concerned that too many trees will be removed. There was significant erosion to this gully azea until neighbors laid sod at the end of Rice Street, which has slowed the erosion significantly. We believe that road work will disturb the delicate balance of this area allowing significant erosion to return. The local Sierra Club is also concerned with the environmental disruption of the area. We believe that all parts of this proposed project are a danger to the quality of life of this area of Stillwater. Funding for this proposal is also a concern. $15,000 is not enough to bring in fill, grade and pave the roadway. In addition, a fire hydrant at the end of North Center will need to be moved. Even though you say we won't be individually assessed for this project, we still object to this unnecessary project and the costs entailed in it. If the city does not allow construction of the home, then no improvements are needed to the street. This will then result in costing the taxpayers nothing. Signed by the homeowners on North Center and West Rice Streets: Cc. Wally Milbrandt, Stillwater City Council -Ward 3 ~~~~ ~~~ 1 ~~ ~~z ~'~ ~, ~ 3 0 - ~ t a 7 `' ~~c~c, ~%G~.~i~cJ // (p ~~~4~'`.CicJjC~3~, ~/'. ~3a - Zao7 ~~ ~' ~1 s ~~ as Z N ~.~, ~ ~ -y~ dr ~~ ~ S2~ ~~o a 5~ ~~~,~b~izn~- y~ p 51yv/ ~~~ ~~~ ~ ~``,~, ~ as ~, ~f ~G~1~ ~ l<~ / G~ ~~~ s ~ O . I.1~'~` v~~~~ ~. ~~;, , 9 y39- ~~ ~-a ~~'~~~~ ~ ~~ I~ ~ ~1~~ ~i1,1~ ~-I~ ~I.3 ;- ~ ~f3~, 117 l~a~- ~~ ~f~3 - 4~t~ Petition To Halt the Proposed Street Extension and New House Construction at the end of North Center and West Rice Streets • We the undersigned appeal to the Stillwater Ci Coun ' the lot adjacent to 117 Center Street North and the extens on of Ri ce and Cent d Sgtrpermit for will create a narrow 12-foot driving lane connecting the two streets. eets, which Printed Name Street Address Telephone Number Signature • .~, Petition '~'o l~ialt the Proposed Street Extension and New House Construction at the en of ~lorth Center and ti'Vest Rice Streets • We the undersigned appeal to the Stillwater City Council to not approve a building permit for the lot adjacent to 117 Center Street North and *.he e.Ytension of Rice and Center Streets, which will create a narrow 12-foot driving lane conneMing the two streets. Printed Name Street Address Telephone Number SiQnatu b .V . NElF~Li 1~.~ s~ _ ~2 ~i ,'f h s Petition To Halt the Proposed Street Extension and New House Construction at the end of North Center and West Rice Streets We the undersigned a eal to the Stillwater Ci Coun PP ty cil to not approve a building permit for the lot adjacent to 11? Center Street North and the extension of Rice and Center Streets, which will create a narrow 12-foot driving lane connecting the two streets. Printed Name ~ra ce ~evt Street Address ~ ll(~ ~.~t-e<- si-~ N. Telephone Number X30-220 Signature GO_ 1 ' ~~C~~, ~ ~ ~PK~ ~~ T!4'. X4-2 2v ~- Z - v /~ -~-~'"' ~ jj ~~vv L.~i U 1.~Jh~ ~/`~- - ~~li/ dTil ~~k C4 • Memorandum To: Mayor and City Council From: Klayton Eckles /~~ / Date: 03/16/01 Subject: Proposed yeaz 2001 Seal Coat Project DISCUSSION As part of our ongoing street maintenance program, every year we seal coat between 3 and 6 miles of street. Seal coating adds a protective layer to the blacktop which can increase the life of our streets. The most important time to seal coat is 4-8 yeazs after a street is initially constructed. It is recommended that this yeaz the entire seal coat budget be used to seal coat streets that have been reconstructed or rehabilitated in the past 7 years. These streets include: South 6th Street, Croixwood Boulevazd, Skyview Court, Greenmeadows • Court, Hillside Lane, Curve Crest Boulevazd, Mazket Drive, and Washington Avenue. In addition, a special seal coat process is used for some of the gravel roads. This yeaz it is recommended that a portion of Oak Street, Locust Street, Wilkins Street and Broadway Street be seal coated because these are all gravel streets. Over the past 5 years, the City has piggy backed on the Washington County Seal Coat project. This has allowed us to get more competitive bids because the Washington County project is much larger than our project alone. Washington County will obtain bids this spring and construction of the seal coating will commence azound 3une of this yeaz. RECOMMENDATION Staff recommends that the City Council approve the attached map as the 2001 Seal Coat Project. ACTION REQUIRED If the City Council concurs with staff recommendation, Council should pass a motion approving the 2001 Seal Coat project and authorizing participation with Washington County based on the approved seal coat plan. • m G•i LJ 3 Z Z f'l y O D r T ~ ~ r l I ~ ~ ~ ~ o -c ~ :'~ ~ r z m u°'i ~ n III `, ~~= O D O~NH ~ r D r*1 F-' I I a Z N ~ 1 Z fUlj ,,,4 p H `p ~ ~ ~ W ~ 1 ~ H ~ ~~ 1 ~ w ~wA ~ ~ Ut ~D c '~ ~ S. Y. 3/8' MINUS 1/8' MINUS CRS-2 KET DR . VA TAG E RD 5 MAR S HIN GTON -ORLEANS FRO N 28250 425 70 6 3 R T~ 4 gg yy DD K C p g S HD BL Dl C OR ~ ~ HL 1360 5 9 9 9 3413 fA IO NORT CRDIX Q D. S AND f*1 N D HIDDEN VALLEY CRT. HIDDEN VALLEY -CUL DE SAC 2311 25 578 ° HILLSIDE LN. CROIXWOOD -HIDDEN VALLEY 3380 37 845 o r GREEN MEADOW CRT. HILLSIDE -CUL DE SAC 1790 20 448 C 7 SKY VIEV CRT. HILLSIDE -CUL DE SAC 1863 21 420 ~ D '~ SO. 6TH. ST. MYRTLE -PINE ST. 4940 55 1238 77199 945 158 19259 GRAVEL ~~ H6 OAK ST. 4TH. - 5TH. LOCUST ST. BROADVAY -VEST LOCUST ST. 3RD. - 4TH. .• VILKINS ST. EAST 1ST. N. - BROADVAY BROADVAY ST. N. VILKINS -SOUTH T1 C7 ~ D N Cfl ~~ • L- MEMORANDUM r: TO: Mayor and Council FR: City Coordinator RE: High water forecast for St. Croix River and planning for flood control DA: March 16.2001 Discussion: The latest high water elevation prediction for the St. Croix River is 688.5 feet, based on "normal' precipitation. For comparison the 1993 high water elevation was 687 feet and the 1997 high water elevation was 690.5 feet. A dike was not needed in 1993 but a substantial dike was needed in 1997. Given the recent high water elevation prediction it would appear that a major dike, similar to the 1997 dike, would not have to be constructed. However. it is interesting to note that the prediction for this year is almost identical to the prediction, at this time anyway, as it was for 1997. In fact, the latest prediction creates somewhat of a quandary because we are going to be struggling with a • question of whether to build a dike or to not build a dike. Obviously, if the high water exceeds the latest prediction we could have some moderate flooding and/or if it approaches the 1997 elevation (which could happen with some unusual storm events) we could have some major flooding if we did not build a dike. On the other hand, if we build a dike and the high water does not come we may not get reimbursed for the cost of the dike if President Bush does not declare an emergency (the cost of building the 1997 dike exceeded $250,000 of which 90% was reimbursed to the City). Some of you may recall, that in 1997 we had about a 14 to 15 hour notice of the change in conditions that prompted the City to build a dike. Fortunately we had spent quite a few hours preparing for such a change in conditions in 1997 and the City was ready for the high water event -and that is why staff is making preparations for the "worst case'' scenario for this year. For your information, a meeting with downtown business owners/managers is scheduled for 7:00 P.vI., Thursday, March 22"`', at Stillwater City Hall (see attached notice). This meeting will follow the meeting that Washington County will be conducting next Wednesday, March 2151. The meeting will provide the businesses with information about the location of the dike, the steps the~~ should take to protect their property in the event of a dike failure and the steps the City will take to build and preserve the dike. Incidentally, staff has a major concern about all of the activity that took place in or near the dike in 1997. If the dike had failed once the water reached its peak level, there could have been some major problems and possibly even the loss of life. Therefore, staff is going to be recommending that only authorized personnel. vehicles or equipment be allowed east of Water Street during the high water period (and maybe even banning parking from certain areas of Main Street). • Klayton will be providing you with additional information at the meeting Tuesday including a slide presentation showing how certain flood elevations would impact the downtown area. Klavton should also be authorized to make emergency purchases related to flood control measures, as necessary. Recommendation: Council adopt resolution authorizing the City Engineer to make emergency purchases related to flood control. ~~(/~--~ -~ 7 • ,~ • AUTHORIZING CITY ENGINEER TO MAKE EMERGENCY PLZtCHASES RELATED TO FLOOD CONTROL BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the City Engineer is hereby authorized to make emergency purchases as necessary for flood preparations and control. Adopted by Council this 20th day of Mazch 2001. Jay Kimble, Mayor • • ATTEST: Diane Ward, City Clerk AGENDA FOR 2001 FLOOD INFORMATION WORKSHOP I. WELCOME AND INTRODUCTION (MAYOR KIMBLE} A. PURPOSE OF MEETING B. FLOOD POTENTIAL C. POTENTIAL IMPACT ON DOWNTOWN BUSINESSES D. CONSIDERATION OF CLOSING OR RESTRICTING ACTIVITY TO DOWNTOWN AREA II. OVERVIEW OF FLOOD CONTROL (CITY ENGINEER) A. PLACEMENT OF DIKE 1. FILL AND JERSEY WALLS 2. PROBABLY BUILT INSECTIONS -FIRST TO PROTECT LOWER ELEVATIONS, THEN TO PROTECT HIGHER ELEVATIONS B. SCHEDULE (WIN DO WE BEGIN, FINISH AND REMOVE) C. STREET AND AREA CLOSINGS • 1. PARKING AREAS EAST OF WATER STREET 2. MULBERRY, MYRTLE AND NELSON EAST OF WATER STREET (POSSIBLY LEAVE NELSON OPEN TO ALLOW PARKING ACCESS TO DOCK CAFE) D. DOWNTOWN BASEMENTS 1. PUMPING OF BASEMENTS 2.OTHER III. PUBLIC SAFETY (POLICE CHIEF) A. TRAFFIC (SIGHTSEERS) B. PARKING ON MAIN ST. AND DIKE CONSTRUCTION ACCESS AREAS DURING HAULING OF FILL C. DIKE PATROL D. EVACUATION PLAN IV. COMMUNICATION CENTER (CITY COORDINATOR) A. POLICE DEPARTMENT (EMS DIRECTOR) B. CITY CHAMBER OF COMMERCE (COMMUNICATION LINK TO BUSINESSES AND COM CENTER) V. Q AND A AND WRAP UP (MAYOR) • ate 1 THE BIRTHPLACE OF MIHYESO7A NOTICE TO DOWNTOWN BUSINESSES A MEETING WILL BE HELD AT 7:00 P.M., THURSDAY, MARCH 22, 2001, STILLWATER CITY HALL, 216 N 4Tx STREET, TO DISCUSS POSSIBLE FLOOD CONTROL MEASURES FOR THIS SPRING THE PURPOSE OF THE NIEETL\G IS TO PRO~ZDE DOWNTOWN Bt~SI~iESSES `VITH AN UPDATE ON THE FLOOD PROTECTION PROGRA~vI THAT THE CITE" `i~ZLL II~IPLEVIENT IF IT BECOMES NECESSARY TO BUILD A MAJOR FLOOD CO`TROL STRLCTURE (SIMILAR TO WHAT VAS BUILT IN 1997). THE LATEST HIGH WATER PREDICTION IS 688.5 FEET. FOR COVIPARISO\, THE • HIGH WATER ELEVATION WAS 687 FEET IN 1993 AND 690.5 FEET IN 1997.: DIKE `VAS NOT CONSTRUCTED P11993 BUT A SUBSTANTIAL DIKE WAS ~iEEDED IN 1997 TO PROTECT DOWNTOWN PROPERTIES FROM SEVERE FLOODING. IT REMAINS TO BE SEEN WHAT KIND OF FLOOD PROTECTIO` I~IEASL'RES WILL BE NEEDED THIS SPRING. HOWEVER, THE CITY IS 1~I_-SKI\G PREP_~RATIOrS FOR THE "WORST CASE" SCENARIO. YOi; R ATTENDANCE AT THIS MEETING WILL BE VERY IvIPORTANT FOR AT LE:~ST THREE REASONS: 1. YOU WILL WANT TO KNOW HOW YOUR BLSINESS WILL BE IMPACTED IF A ivIAJOR FLOOD CONTROL STRUCTURE IS BUILT (OR IF ONE IS NOT BUILT); ?. YOti WILL NEED TO KNOW WHAT YOU vIAY HAVE TO DO IN THE EVE\T THE DIKE WERE TO FAIL; AtiD 3. THE CITY WILL NEED TO HAVE YOUR FULL COOPERATIO` Dt'RI\G THE HIGH WATER PERIOD - ESPECI.aLLY IF A ~I AJOR FLOOD CONTROL STRUCTURE IS BUILT. PLEASE FEEL FREE TO CALL NILE KRIESEL, CITY ADivIINISTR.aTOR, AT -t3t)- 8801, IF ~"OL: HAVE ANY QUESTIONS Iii REGARDS TO THE ~IEETI`G. CI"'! f :~.L'_ 2 i c ~IORTi- FOURTr STILL'NATFR i~tlP•lP1ESO~r 55uE2 FhC~ ~E 6~1-13C-3~uC 03/21/2001 • • How Big, How Bad, What do we do 1965 694.1 1993 687.9 1997 690.5 2001 prediction: 688.5 Issues . How bad wdl the flood bey . Should we try and fight the flood ^ How do we fight the flood . What are the nsks~ . What are the costs? ^ How do we minimize nsk and cost How bad will the flood be? ~. PD pappy's wdl be inundated ^ Lift station wdl be threatened . Storm sewer wdl be inoperable . Basement flooding a threat ^ Emergency levee necessary (~) ^ Bndge closed • 03/21/2001 • • • Reasons to fight the flood . Protect lift station . Keep storm sewers operational . Reduce basement flooding ^ Avoid partial shutdown of downtown ~~. Cmix River at Sti~txx :~ _~- S~. Cmix River a# Stiliw~ter i~~._ 2 03/21/2001 • • • Reasons not to fight the flood ^ Expense may not be reimbursed . Significant nsk of m~ury dunng fight ^ Risk of worse storm flood damages . Potential catastrophic failure ^ We could fad Should we fight the flood? ^ YES ^ NO ~S7 How do we fight the flood . Hire contractors-build earth levee . Install pumps- keep sewers working .Use volunteers- sandbags 3 03/21/2001 • What are the risks ^ Volunteers and gawkers . Storm events-flooding basements ^ Leveefadure ^ Damaged equipment and infrastructure What are the costs • • . 1997 was over $300,000 in expenses . 1997 used 3-4 months of staff time ^ 1997 damaged park and infrastructure ^ We are still working on 1997 flood . FEMA will reimburse IF emergency declared 4 03/21/2001 • ,] What to do •Prepare now •Educate affected parties • W atch the forecasts •Act swiftly •Document everything •Be ready for catastrophe U C] NOTE TO COUNCIL: AS OF FRIDAY NO APPLICATIONS OR LETTERS OF INTEREST WERE RECEIVED FOR MEMBERSHIP ON THE BROV~JNS CREEK WATERSHED DISTRICT MANAGEMENT BOARD. I ANTICIPATE THAT WE MAY RECEIVE AT LEAST ONE APPLICATION BY THE MEETING ~ TUESDAY AND WILL PROVIDE SAME TO COUNCIL AT THE MEETING. i~~~ .] L FYI • Memo DATE: Mazch 19, 2001 TO: Mayor and City Council FROM: Chantell Ka ' Director of Administration RE: New Hires Fire Department A conditional offer of employment for the Asst. Fire Chief position has been accepted by Stuart Glaser. An anticipated start date of May 1, 2001 is expected. • Recommendation No City Council action is required. • -- t~~,~ 1 ~ C~NTAAL ST. CPOiX VALLEY JGiNT CA6LE CON11ViU~ilCATiOi\iS COLi14iiSrSiON . ANNUAL iiflEE a iNG rvi1NU T ES February 2 i , 2v0 i CALL TO ORDEt~ Chairman Jerry Turnquist (Oak nark Heights) we~comed Jack Doerr and John Rheinbereer ana called the Annual Meeiing to oraer at 7~G0 p m. at Oak Park ~eiahts City Hcll. i'OLL CALL Present: Jack Goerr (Oak Park Heights) ,Gary Talbot (Stillwater), John Rheinberger (Stillwater), Ken Hartung (Bayport) and Sharon Ridgway (Bayport). rb~ant: Lynac Byrne (Oak Park Heig~ts) A,Iso PreCent: Gave Nyberg (.4T&T BroadbanGl) anri Grng P,ekarsk: (Vatiey Access Channels). APPt't-OVAL OF AGEitiDA {viOTIGN by Gary Talbot to approve the agenda for the Annual ~~ie~ting; seconded by John Rheinberaer. NiQTiQN CARRiEG. ELECTION OF OFFiCEt~S , Yi4TION by Gary Talbot to keep the same slate of officers as fast year, which are: Chairman -Jerry Turnauist, Vice Chair -Sharon Ridgway and Secretary/ i reasurer - Gary Talbot; seconded by Ken Hartung. Roll call vote, ail in favor. MOTION CARRIED. ANNUAL i3ES1GNATiONS 1. Official 1VewspaQer - 11iiQ T 1ON by Jack Doerr to keep the Courier as our official newspaper but to also retain the Stillwater Gazette if we need to publish a notice with shorter notice; seconded by Gary Talbot. iyiGTIGN CARR!EG. 2. Designated Depository - Ui0 T iQN by John Rheinberger to keep Central i/ank and TCF as the designated depositories; seconded by Gary Talbot. MOTION CArsRiED. a. Designated signers - fYiOTIGN by JOhn ~cneinnerger to kagp the CJfTmlSS'On effacers ar?d Kathy aS the deSlgnatc~„i gignnrg (Jerr~ TurnGu:st, Sf"aron RidgYvay, Gary Talbct); s2ccnded by Gary Talbct. ~"OTiQN CAA°IED. AitiiViiAL TASK SCiii_iJULE There are ~ tasks on the schedule for thig yaar -moving to River r-;eights r,2,za and putting together a rersonnei i~ianuai ADJOURNIIriENT Y~OTiON by John Rheinberger to adjourn; seconded by Ken 'rar~unc~ iviGTiGs\i CARRIED The Annual 1~ieeting was adjourned at 'r • i 0 p m CENTRAL ST. CRONY VALLEY • JGiN T CABLE CO~+iWtUNICATIGNS COhiM1SSiON TviEETi1VG )UiiIVUTES i=ebruary 27, 2007 The regular Rlonthiy meeting was called to order at 7:10 p.m.; fol,`owing the i~iinual ivieeting, at Oak nark Heights City Hail. Roll was taken for tree Annual CVieeting: Jerry Tumquist, Gary Talbot; Sharon Ridoway Jack Doerr; Ken Hartung. John nheinberaer . APPROVAL QF AGENDA 2 items added to agenda: Under Cable Commission business: 1) getter h. - add also the approval of Revised Cable Commission Budget. 2) Add letter ;, Signage at River Heights. u7GTiON by lack Doerr to approve the agenda with the 2 additions; seconded by Gary Talbot. !`40T10>`! CARRIED. APPROVAL OF 1~ifi~iUTES -uecember 20, 2000 • Chairman Turnquist wanted to make a change on page 3, middle of the first paragraph, discussing the survey done by the Lower Valley. Sentence should read: Chairman Turnouist also stated that if another survev is done in the Lower Valiev at the end of 2001 that we would like to have some input into the survev. +V10 T ION by Ken Hartung to approve the minutes of December 20, 2000 with the correction; seconded by Sharon Ridgway. Commissioner Doerr abstained from voting as he was not present at that melting. ~1riGT10N CARE=tiCD. FUrsLiC COMHr1ETiT - NONE CLD BUSINESS - NONE NEW BUSINESS 7. AT&T Broadband Report -Dave handed out the subscriber report. a. Update on Stillwater i4'iodem Request - a conference calf was held with Dave Nyberg, Kathy Cinnamon and Rose Hoimen of Stillwater to discuss the issue and find out ~Nhat was needed. The cable company has decided to work wi±h the Rec Center and provide them with free high speed modem service in exchange for some advertising at the Rec Center. The free modem service to the City of Stillwater as outlined in the franchise will remain in the event that they want it in the future. Gave announced a new award program being conducted by the cable company called • "Emerging Technology Awards for Educators" and said that information would be sent } 2/27/©1 Commission itneating -Page 2 to ail schools in the Twin Cities. it was requested that information about it be put on • eur Educational Ghannei as well. Dave will get the information to Greg. 2. 'Jaiiey Access Ct~anneis Report a. 13pdate on Refoca#ion -Greg reported that things are moving along well and that we WI{l be moving at the end of March. i{atl y prepared SOme figures to si ioW the Commission the status of remodeling expenses and stated that Sentence to Serve Would be helping us move on March 24th. Greg announced that the Access Center will be using a new format soon. lye was able to get 3 digital Cameras for the price of 2 SVHS Cameras as had been approved at the last Commission meeting. The program schedule nc~. appears daily in the Stillti,rater GaZBi~e aS Well as having the entire Weekly St i"1eG'Ule Still appearing on Fridays. b. Equipment Requests -Greg has plans to have a special lighting board in the new control room and this expense is separate from the remodeling costs. He said it Will cost approximately S6000 and proposes to pay for it from the S10,000 miscellaneous equipment fund that arras approved at a recent Commission rreetirg. iv~0 i !~l~l vy Jack Doerr to appr0lie the lighting ward request; S2COnded by Ken Hartung. MOT1Jti CARn^lED in order to be able to fully use the new digital format, some digital decks are also • needed. Greg described 3 decks; i which is a JVC edit/record deck, one which is a play/record deck and one which is a dual digitalfSVHS deck. Approximate costs will be S5800; Greg said that the costs usually come in less. MOTION by Gary T21bot to arprove the purchase of 3 digital decks; seconded by John Rheinberger. MOTIQN CARRIED. 3. Cable Commission Business a. Adopt i rade Secret Policy -Drawn up by Tom Creighton's firm and the Cable company, this pe!icy outlines hoar a public entity should deal ~~~ith ron-public information. MOTION by Gary Talbot to adopt the trade secret policy; seconded by J:,hn1 Rheinberger. "v'ii~ T iviV i nnniED. b. Audit Report - A report on the cable company's franchise fees audit, which was done on the City of Maplewood, was received. Kathy will find out how much it would cost to have the same audit done on our franchise area and it will be discussed aoain ., next month. c. Lower St. Croix 'Jaiiey rroposai -John Rheinberger stated that he doesn't think it's fair that the Lower Valley should pay less than the Central St. Croix Valley SUbSC(IberS and that this SitUatlOn needs IO CGme to an end. He prGDOSed that they be given until the end of this year and that they then need to pay the FEG fee. Some of the other Commission members were in agreement. There are a couple of language :~ 1-2i-Oi Cable Commission Meeting -Page 3 • changes that our Commies-on wanted to be made in the Lower V II a ey document. i) Add payment due dates, which would be the end of April, July, October and January, with a i0% penalty for late payment. 2) That when the Lower Va11ey does a subscriber survey this fall that we have some input into the survey. Ken Hartung will put these chances into the document and prasent it to the Lower Valley for revie~,v. d. Telephone Service -Kathy outlined prices for McLeod phone company vs. C,~west and we can save quite a bit of money if we switch phone service to McLeod; the longer the term is, the better the savings. MOTION by Ken Hartung to switch to McLeod with a 5 year agreement: second by John Rheinberger. Roil call vote; all in favor. ~1/IOTION CARRIED. e. Undesignated Funds - It was decided that a workshop needed to be held to go over the end of the year financial reports before we can discuss this issue. A workshop will be held at 6:30 p.m. before our next Commission meeting. f. MALTA Membership Renewal - N10TION by Gary Talbot to renew or MALTA membership at the public policy level, which is $6~5; seconded by Ken Hartung. ..".~!OT!O!~! GARR!ED- • g. Removal of items from Inventory - A list of items was preserrted as having been removed from our inventory; a lot of it was given to District #834. MOTION by John Rheinberger to remove the list of equipment from the inventory; seconded by Gary Talbct. MOTION CARRIED. h. Approval of Revised Budgets - MOTION by John Rheinberger to table this issue :.mti! after we have a ~r:orkshop; seconded by Jack Doerr. MOTIO!`1 CARRIED. i. Set up Committee for Personnel Manua; -the Committee will consist of Jerry Turnquist, Sharon Ridgway and Ken Hartung. ;. signage at River heights -There was some discussion about neon signage for the front of River Heights. Our cost estimates have been at around a~5000. Questions :vere raised as to :~:hether it is necessary to have such a sign because w:e're net retail; &ISv^ ii iS unknoYJn to VS What it C^vstS t0 maintain SJCh Signs. Kathy Wili get a Copy Gf ti ie Cii~/ Gf Stillwater sign ordinance and also get morn information on various signage options. CONSENT AGENDA i~1GTION by Gary Talbot to adopt Resolution 0 i -c-21 for Payment of Si11s/Funds Transfers; seconded by Jack Doerr. MOTION CARRIED. L~ 2/21f81 Commission Meeting - I/age 4 Ai=riRM NEXT MEETING DATE The next meeting will be held 'vVednesday, March 21st at Stillwater City Hall, ifi available, with a workshop at v:30 and the meeting at 7 p.m. ADJOURNMENT i~1GTiON by Jack Goerr to adjourn the meeting; seconded by John Rheinberger. MOTION CAnRIEG. The meeting was adjourned at 8:25 p.m. Submitted by Kathy Cinnamon Administrative Secretary • • STILLWATER TOWNSHIP March 22, 2001 Chair• K. LaBoda 7:00 P.M. Regular Meeting Call To Order Agenda: Adopt Minutes: Approve Minutes: March 8, 2001 Treasurer: 1. Report 2. Claims & Checks 3. Mileage Reimbursement 4. Auditor Search Attorney: 1. Adams Driveway - Stonebridge Subdivision 2. Update Lawsuit Planner: 1. Wireless Communication Facility Ordinance Engineer: Public Works• Clerk: 1. Miscellaneous Committees• Peoale - 8:00 P.M. 1. Eileen Sexton re: Tower Ordinance Old Business• New Business• Adiourn• 03/11/2001 Pat Bantli L' w , , • BROWN'S CREEK WA'I'ERSRED DISTRICT 1325 Curve Crest Boulevard, Stillwater, I~IN 55082 Tel:651--X30-b826 Fas: 651--X30-b819 AGENDA REGLZAR vIEETING OF THE BOARD OF ~L-~~iAGERS l~Iarcl~ 12, 2001 1. Cail to order ~ 6:30 P.1~1. Boazd vieetmgs aze held at 6:30 p.m., 2. Approve :~geada at 1825 Curve Crest Boulevazd, Stillwater, VIN -. Approve minutes of Febrvazy 26, 2001meeting 4. Treasurer's Resort ~. ~~ atershed Vianagement Plan a) Review of proposed changes to draft plan bl Discuss and determine key questions relative to inclusion of CIP's and the ealazgement azea within c•Srrent draft plan c) Develop a process for evaluating community based issues, concezas and groject recommendations for the plan 6. Projec: Re view and Updates a) THPP Project i:pdate - Sale of Excess Property -Update - Condemnation Commission Hearing -Update • - Snowmeli/runoff analysis b) Kismet Basin Easement and Pemut Update 7. Rulesr"Permits a) Settler's Glen (Formerly Coves of Stillwater) -Update b) Liberty on the Lake - 5''` Addition (Stillwater) -Update c) City of Stillwater Hater main -Permit 01-02 8. Old Business 9 Ne:vBusiness 10 Cotrunumcations & Reports 11. Execuave session, if required 13. ~.djournment r ,1 ~._J l~lanasers: Craig Lesser. P-estdent Karen K:il:erg, ~'sce-President E. J Gordon, Treasurer 'Don Peterson, Secretar: BROWN'S CREEK WATERSHED DISTRICT 1825 Curve Crest Boulevard, Stillwater, VL1i 55082 Tel: 651-~30-5825 Fax: 651-=~30-6819 1~Iinutes of the Regular Meeting of the Brown's Creels Watershed District Board of Managers, February 12, 2001 Washington SWCD Offices 1825 Curve Crest Boulevard Stillwater,lbTi~i ROLL CALL Present: Craig Leiser, President Others Present: Karen Kilberg, Vice President Ned Gordon, Treastuer Don Peterson, Secretary Call to Order 1~Ieetins brought to order at 6:31P.N1. APPROVED Nlark Doneux, Administrator Camilla Correll, FOR Cecilio Olivier, FOR Pat Conrad, FOR Chuck Holtman, Legal Counsel, Smith Parker P.L.L.P. Dawn Hilde, Recording Secretary Thanida Thongsida, Stillwater HS Approval of agenda The agenda was adjusted to move items 5) Watershed Management Plan and 9) Selection of Professional Services to be addressed after the Treasurer's Report. Nlanaser Gordon moved. seconded by Nlanaser Peterson to aoorove the adiusted agenda. NISP -t/0 Reading of Minutes and approval Nfanaser Peterson moved. seconded by Nlanaser Gordon to aoorove the Januarv'_3. 2001 minutes as amended. NISP -t/0 Treasurers Report -Nlanaser Gordon Nfanaser Gordon moved to oav the items on the payable request seconded by ~fana~e~ Kilber~. NISP 4/0 T're balance in the bank is approximately 5206,000.00 Nfanaser Gordon put 5100.000.GO in a 90 day CD. Nlanaser Gordon stated that the BCWD should develop a plan for the sale of the Lueck property within the tirst halt of this year. The cash strong position for the BCWD is soing to erode al;out August due to tre dent repayment sc?~eduie, unless we work on the sale of the Lueck property. • n U L_J F:bruary 12.2001 Resular Nfeetmg Minutes of the BCWD Board of Nfanasers Page 1 of 5 • Manager Gordon presented his Report on Indebtedness that he prepared for the county. Seieciion of Professional Services Lesal Services -Chuck Holtman, Smith Parker presented his firm's proposal to the BCWD Board. He e.:piained what services were covered in the retainer. Manaser Gordon. seconded by Manaser Peterson. moved to aoorove the orooosaI for services of Smith Parker for two years. MSP 4/0 Manager Leiser asked Chuck Holtman to prepare an addendum to their contract staring that the BCWD Board may have to reconsider lesal services contracts when the watershed consolidation takes place. Ensineering Services - Cecilio Olivier presented the proposal for Engineerins Services for EOR. The retainer amount wiiI increase from 53?40 per month to 53800. ;yianaser Gordon. seconded by Manager P-•erson moved to acc~ot the orooosaI from FOR continsent upon receivins an adiusted orooosal and contract. IVlanager Leiser asked that the FOR contract contain language covering the consolidation of watersheds and the possibility that the BCWD would have to cottsider new bids for the engineering contract. The contract will take effect on March 1, 2001. The motion was amended to include new biddins on engine ring contract at time of consolidation and FOR nrovidins an adiusted trrooosal and contract. MSP 4/0 Manager Peterson left the meeting to attend the Ciry of Stillwater meeting. This is part of the community meetings to discuss the Second Generation Plan. ~Yater blanagemeat Plan a) Status of Community Meetings Camilla Correll, EOR, reported on the status of the community meetins and results. She included in her memo to the BCWD Board a table with alI the comments. Camilla asked the Boazd how they would tike to deal with the comments. She susgested a work goup meeting. Crain Leiser suggested this matter could be • discussed in detail at the next Boazd meeting. \danaser Kilbers susgested that we offer to go back to City of Grant in a less formal atmosphere and discuss their questions (separate from the approval process). Each community has been asked to give the BCWD a list of potential capital projecu they would like to see included in the next draft of the Plan. Chuck Holtman susgested that this list of capital projects could be listed under the inventory section of the Second Generation Plan. These suggested projects should be listed with the proviso that this list identifies concerns but does not necessarily mean that the BCWD will address these issues. It is stated in several locations in the Second Generation Plan that the BCWD will only undertake a project after 1.) FuII review of the nature of the problem, 2.) Consideration of any and alI alternative fundins options, and 3.) ?assessment of the priority of projecu relative to the plan objectives. l~fanager Leiser asked Camilla Correll to draft a letter to the communities asking them for their list of potential capital projects, what benefits do they foresee, and how many people would each project affect. Camilla will then live the draft to ~Ianaser Kilber; or Manager Leiser for final edits. b)Budget Update Camilla Correll also save an update of the Second Generation Budget. There is approximately 5200 left in the budset for Phase I. There will be a cost over-run of about 55,000 for this phase. In order to save on costs, the mailins list will be reduced for the second approval level and only the final copy will be run in color. :~Ianaser Kiibero suQ~ested that Camilla give the Board a redlined copy so they could compare it to the original mailins, thus savors on their copies. c) Consolidation The next discussion item was whether or not to include the Middle St. Croix in the Second Generation Plan. ~Ianaser Gordon proposed that reference be made to the fact that we have two years to incorporate • the 1~Iiddle St. Croix into the Second Generation Plan per the language of the BWSR ruling. This could be handled by an amendment to the plan. February 1'?, 3C01 Regular 1~Ieettno Minutes of the BCWD Board of ivlanagers Page 2 of ~ d) Plan Comments Camilla will be organizing a work stoup mee:tng to discuss the comments on the plan the week of F: bruary 19, ZOO I~ y e) Challenge Grant Camilla has been investigating a BWSR Challenge Grant for the BCWD. She suggested that the project could be the Stillwater Public Works Building Located adjacent to Brown's Creek. ;1~Ianager Leiser asked her to discuss this with Klayton Eckles. Engineer for Stillwater. It was then decided that the demonstration site should preferably be located in a residential or commercial setting and that site selection would be included as a project task. Cecilio Olivier stated that the level of participation for this grant would be a 50/50 match and would impact the 2002 budget. His suggestion was to design and construct an infiltration basin. The BCWD felt that they would be interested in the design phase but not the construction. Water Governance Study a)Brown's Creek Watershed District Enlazgement Petition Order from BWSR is included in the packer. The BCWD is recommending that the present WMO managers be on the transition team. The BWSR order stipulates that the total number of managers in the new district be five and that the next appointment should come from the annexed azea. Project Renews and Updates a)THPP Project Update Vianaser Kilberg asked if there was a plan in place to open the gate valve. Cecilio Olivier, EOR, responded that the gate valve was open now and there should be no problem with the system handling the spring runoff. b)Kismet Basin Update Pat Conrad updated the Board on this project. Manager Leiser requested that it be written into the contractor's contract that under no circumstances should they go onto the McKenzie property or to allow any construction material from excavations to be placed on the property either.. Pat is working on the implementation timeline listing tasks and timelines. Manager Gordon gave a review of the messing before the County Commissioners. Mark Doneux and Cecilio Olivier gave the presentation on the Kismet Basin project. The purpose was to bring them up-to- date on the project and provide them with the information they misht need to answer any homeowner's questions. Chuck Holtman - ~t is time to do some title work on Johnson and Sterner, potentially ivlci{enzie. He asked for the Board's approval to begin this title work. The board indicated that since the project had been ordered it was appropriate to begin the legal work necessary for project completion. Kismet -Pat Conrad stated he is in the process of Ellin, a progress report for the BWSR Challenge Grant for Kismet. Rules and Permits I?erttage -The BCWD is exempting them from the requirement for a permit if the;~ follow our rules on B~1Ps and erosion practices. Chuck Holtman, Smith Parker, stated that the owner must set the exemption from BCWD before construction starts and must follow some of our conditions. Manager Leiser asked Mark Doneux to follow up with the owners and ask them to appear before one of our meetings to request their exemption and formalize it. • Febr:iary 12. ?001 Regular Meeting 1~Iinutes of the BCWD Board of Manage: s Page .i of ~ Coves -Settlers Glen -1~Iark Doneux reported that the Settlers Gien engineers have complied with the technical qualifications for their construction. Cecilio Olivier, EOR, agreed. The costs for FOR should be paid to the watershed by the developer. Cecilio Olivier will prepaze the amount due from the developer so that ~fanaser Gordon can invoice the developer for these costs. Wetland Declaration for Settlers Glen is not acceptable -Chuck Holtman has talked to their attorney. Crain Leiser asked Mark Doneux to keep an eye on this issue and keep the board informed of any delays or departures from the agreement.. ~fanaser Kilbezg asked questions about ponding plans for Settlers Gien. Cecilio Olivier has had several n:ee:tnes wtth the engineers for this project and has asked them many questions about the 4 acre pond on the west side of Manning. The Settlers Gien engineers are claiming that during flood conditions this ~ acres will hold water to a level that will significantly reduce peak flows coming from the west (Grant) into the development. Manager Leiser suggested that Grant should be notified of this ~-acre ponding area. The BCWD asked Cecilio Olivier to contract the City Engineer of Grant to inform him of the assumptions made by the Developers regazding the existing depression (ponding) west of Manning. mew Business Boundary Change Petition - Chuck Holtman, Smith Pazker, expects to have a draft ready to go out to the involved cities by the next meeting. It will need the BCWD's approval. :~utomatins the accounting function -Manager Gordon has located a computer for automating the bookkeeping for the BCWD. Manager Leiser moved to buv the computer if the price is consistent with the advertisement and technical cauabilities aze sufficient He set a maximum of 5500 for computer and software. Motion seconded by Manager Kilbere. MSP 3!0 Lueck Property -The discussion on the sale of the Lueck property was primarily whether the BCWD had • to guarantee that there is a building site, is there proper accessibility, do we have to guarantee a perk test and under what conditions would the railroad allow access aczoss their easement Chuck Holtman stated that the buyers title insurance company would be able to verify if our stnvey information is correct and if any more work needed to be done on property description. The BCWD did buy title insurance when they purchased the property and it does have some provisions for survey errors. Manager Leiser requested that the engineers and lesal review the various easements (Wisconsin Central railroad. gas pipeline, Washington County hishway, and 1+Iay Township for the Withrow Hills addition) so that a potential purchaser would have a full and comprehensive documentation package. The Board weed that they would advertise this property for sale without an agent. Chuck Holtman, Smith Parker drafted a letter to Oak Park Heishts suggesting that they join in the cooperative agreement with Sttllwater. Communications 3c Reports A Land Locked Basin work group meettng for Washington County will be held on February 2151. vlark Doneux will be facilttaun~ this meettng: Cecilio Olivier, FOR will be attending. ~Iana~er Leiser has accepted a position as a representative on the Washington County Ground Water :advisory Committee as the representative of the BCWD . ~'allev Branch Watershed minutes will now be available on their web site. Mark Doneux, Soil and Water, has completed a draft of the water monitoring report. Manager Leiser asked him to orsanize a w•orlcshop wtth the BCWD ivlana;ers and the CAC. • ~tana~er Gordon moved to adiourn the meetme seconded by vlanaser Kilbers LISP 3/0 February 12. X01 Re?ular Meeting Minutes of the BCWD Board of ~ianasers Page 4 of ~ tee;tng adjourned at 9 lOP ~I. Resoec;iully Submitted. Dawn Hilde. Recording Secretar;~ r~ LJ • February 1'_, ''COl Regular vleetino Minutes of the BC~VD Board of ~Isnage:s Pa_e ~ of ~ J STILLWATER PUBLIC LIBRARY 223 l~[. FOURTH ST. STILLVYATEr'~ MN 5x082-4806 • (65 i) 439- i 675 FAX (6~ i) 439-00 i 2 Board of Trustees l~feeting Agenda Tuesday, March 1~, 2001.7 P.tiI. 1. Call to Order ?. Adoption of the Agenda A . Communications and Public Commentary I •'. Consent Calendar A A. Adoption of 1~linutes B. Payment of Bills C. 1~lonthly Activity Reports+ D. Other Activity Reports+ E. Web Site Usage Report* F. Director and Other Staff Reports+ G. Project Summaries -see 4F above H. Financial Report+ I. Policy Review -Information services Policy+ ~. The Post-Expansion Library D 6. view Job Descriptions A+ • 7. `i%CL & ~1ELSA Contracts A+ 8. Building Expansion & Fund Raising D 9.2001 Capital Budget Release Part I A+ 10. 2001 Budget Revision A* 11. MLA Legislative Day -March 20; 2001 I 12. Internet Access Policy I 13. Check It Out Yourself Day - Apri12, 2001 I 1-'.. Other 1~ .:adjournment If you are unable to attend this meeting, please call Lynne (ext. 2~) or Ann (ext. 17) before ~ P.~i. on l~londav, January 9, 2001. =_~c:[en Item I=Iniormaaon Item D=Discussion Items -= Decsment :n Paget "= Document to be D[stnbuted at ~Ieet[n; T=Documen[ P:eviousl ~ Dtstnbu[ed Agenda Item 4. A. Stillwater Public Library • 223 N. Fourth St. Stillwater ~N 55082-4806 (651) 439-1675 Fay (631) 439-0012 Minutes of the Board of Trustees l~iesting 13 February 2001 Present: Nick Gorski, Bill Hickey, Victor Myers, Jessica Pack, Brian Simonet Absent: Bill Fredell, Rick Hodsdon, Mary Lou Rice Staff Present: Lynne Bertalmio, Carolyn Blocher The meeting was called to order by Acting President Hickey. New Boazd members Brian Simonet and Dick Huelsmann were welcomed. The agenda was adopted after a vote to remove the Emergency Policy from the Consent Calendaz for independent review. There were three requests from the suggestion box: 1. More signage requesting quiet in the library • 2. More signage requesting responsible cell phone use 3. A request that the library drop its minimum age for employment from 16 to 10 In addition, Carolyn received a compliment from the Editor of the Stillwater Gazene when he found out that we had included a link from our website to the Gazette's well before we were asked to do so. The consent calendar was adopted including payments of 2000 bills totaling $179.8 and 2001 bills totaling $11,372.1. The Boazd toured the library. The Boazd received a summary statement of its work in 2000 examining issues facing public libraries in the future. This statement may be used in publications and in a building expansion public information campaign. Approval of the proposed contracts with the Washington County Library was deferred until the contracts have been examined by the Washington County attorney's Office. John Baird, FCSPL Board member, and Lynne met with Bob Briggs, a Director of the ~fazgaret Rivers Foundation, to report the results of the space needs study and gauge Foundation support for the expansion project. • Tne Boazd disc~sssed the pros and cons of hiring a consultant to perform a fund raising fess~oiiity study for the expansion project. The Fundraising Committee, to be appointed at the Annual • vieetinQ, was requested to analyze the idea and make a recommendation to the full Board at the Mazch meeting. The Board received a schedule for its disc~.tssion of the efrect that the e~ansion will have on library services. The Boards Public Information Committee will be charged with developing a framework for disc~sssion. The Director informed the Board of developments in response to recent state and federal legislation conce.~ing public Internet access. The Boazd received a list of recently constructed libraries to tour and questions to ponder when analyzing library buildings. Lynne Bertalmio, BiII Fredell, Bill Hickey, and Victor l~iyers will attend vII..A Leg;slative Day. The Boazd adopted a motion requesting that the Emezgene;~ Policy be rewritten to designate an official library spokesperson to handle all public and media relations in regard to emergencies. There being no further business, the meeting was adjourned at 8:~ 1 P.~i. • • STILLWATER PUBLIC LIBRARY Minutes Annual Meeting 13 February 2001 The meeting was called to order by Acting President Bill Hickey at 8:52 P.M. The agenda was adopted as published. Minutes of the Annual Meeting of 8 February 2400 were adopted. The nominated slate of officers was elected. Officers for 2001 and 2002 are: President Bill Hickey, Vice President Bill Fredell, and Secretary Mary Lou Rice. The Board received a report reviewing the library's accomplishments and disappointments in • 2000. After reviewing 2001 Board committee appointments, the meeting was adjourned at 9:08 P.M. • From Kate Pnce 351-223.5494 To Jav Klrtle Dais 3.til01 Tore i 49 10 PfJ Fays 1 0` t s ' . tiiEDP will again be conducting a series of events designed to bring the development community together with the public sector. This season's series of Metro East Cotuiections begins on April ? 9t° in South Saint Paul. City staff will provide an overvi:.w of the city's comprehensive plan, provide a tour of the community, and be available to answer questions people may have about development opportunities in South Saint Paul. Bi71 Lucking ot" Progress Plus is assisting with the coordination of this ev~erit. Other communities slated for this yeaz's Connection series include Lakeville (\-ray), Roseville (June), Rosemount (July), Inver Grove Heights (August), New Brightorv~founds View (September) and Cottage Grove (October). Persons interested in learning more about the sessions should contact Amie ~ etterlin at (651} 265-2762. The 4'" Annual Mid-fear \ieeting and Golf Outing has been set for August 13m. This y°..ar's event will once again be held at the Hastin¢s Coutmy Club. Last year's event set records for attendance and temperature (both were well above 90). This year we :cope to bleak only one of those records. Attendance this year will be limited to 128 golfers. Heaven help us if it is 128 deg~ees outside. Like all MEDP events, there will be fun, food prizes. and contests MEDP has begun its labor force analysis ter the fouil county region. V4e are currently attempting to coordinate inteniew•s with area businesses This important economic development protect is being funded m part by a grant from the lfinnesota Departrrient of Trade and Economic Development. It will focus on five targeted industnes corporate headquarters, electronics ttianufacturing, information technolo~•, insurance and finance. and medical diagnostics manufacturing. 1~IEDP is seeking sponsors for the individual target industries The Saint Faul Pon Authonty, Lowertown Development Corporation and AT~T have provided funding for the Council Persons interested in sponsoring a portion of the study should contact David Piggott at (651) 26i-2760. The 14'" Annual Meeting otthe Metro East Development Partnership was held on February 8m at the Tcnn and Country Club in Saint Paul. ?viazk Roiling of Colliers Towle Real Estate was the keynote speaker. The event was mazked by protracted snowfall for the fourth consecutive year. ta'e thank all of those who braved the weather to attend the event. V4'e also thank our sponsors: 3Vf, Greystone Real Estate, Kraus-Anderson Construction ~,1cGough Companies, Saint Paul Area Chamber of Commerce, Twin Cities-Metro CDC, LTS Bank, bVeils Fargo, and Xcel Ener~•. 3iEDP is in the process of updating its web page. New census data will be in~rporated into the site along with other demographic infomiaCon. Please visit the site at www medp.org to ensure that the information about your business or community >s current. Update suggestions should be directed to Lena Jacobson at (651) 265-2763 or Jacobsona•medp.org. The City of Vest Saint Paul continues its efforts at redevelopma South Robert Street ~lenards has announced plans to build a 171,000 square foot facility on Robert between Thompson and Emerson. The City has aLo added Rick Jopke as its nosy Community Development Director. Rick comes to West Saint Paul from vlounds View. Duke-weeks Realty- Corporation is developing a 128,000 square foot facility at Eagan Pointe Business Center. The site is located at 3169 Dodd Road in the City of Eagan. The facility is a build-to-suite project for EGL Eagle Global Logistics LP, a freight forwarder and logisti:,s service provider. Frauenshuh Companies i:,..ently Iron the NAIOP Rivard for Excellence for Lawson Commons to Downtown Saint Paul. Frauenshuh developed the X30.000 square foot building The City of Roseville broke a number of developmen] records in the year 2000. Buildtng construction value exceeded S80 million. up from the normal S50 niilfion. .approximately 170 new housing units plats 166 residential additions were approved. The City of Burnsville is the recipient of a S2.5 million Livable Communities Grant from the \-Iet Ceuncyl. The money will be used to develop tiicollet Commons Park and acquire land for an arts;cuitural facility ~tiithin the "T-?earl of the City°, a major redevelopment project. The Ltetro East Broadcast is a morthl•~ conm,itucauon from ha ~fezc East De~~elopment Partnershtp `J~'e ~voutd Ll;e to share your news sir ether members of the Partriersli:p Plesse send your i:ress releases to l~1EDP 332 'Minnesota Street, Ste. N-205 Saint Paul, ~I~ 55101 (661} 22~-32;$ fax 1661) 223-S~tZi w`ti~v.medp.org Volume I, Issue 1II, Februan• G 1 L • STILLWATER TOWN BOARD MEETING February 27, 2001 Town Hall 7:00 P.M. PRESENT: Chairperson Ken LaBoda, Supervisors Jim Doriott, Sheila-Marie Untiedt and David Johnson. Also, Rolf Dittmann, Pat Raleigh, Rosemary Ranaila, Carrie Wasser, Barbara Medinger, Karen Richtman and Don Rirby. This meeting was called to order for the purpose of getting started on the town hall renovation. The options for the underpinnings of the town hall and addition were discussed thoroughly. David Johnson moved that we authorize the construction manager to solicit bids to construct the basic addition to the town hall with frost footings tinder the entire existing building and new strticttire and that we request the option from those bidding to do subterranean work for a basement area and access. Motion failed for the lack of a second. Doriott/LaBoda Motion Failed LaBoda aye/Johnson/Untiedt/Doriott nays moved the basic plan. The foundation to be a frost footed crawl space. Untiedt/Doriott M/S/P 3 ayes, Johnson nay ~oved alternative A in Rolf Dittman's proposal. A basement with utility oom and inside stair access wo~ild be constructed cinder the addition. Mr. Dittmann will work on getting bids for the various parts of the job. A start time for construction may be April. Meeting adjourned at 8:30 p.m. Clerk Chairperson Approved C. STILLWATER TOWN BO~iR'J MEETING uar~h 8, 2001 Town Hall ?RESENT: Chairperson Ken LaBoda, Supervisors Sheila-Marie Untiedt, Jim Doriott, Duane Laabs and David Johnson. Also, Planner Meg McMonigal, Engineer Pahl Pearson, Treasurer Warren Erickson, Peace Officer Steve Nelson and Attorney Tom Scott. 1 x:00 _ . 1. AGENDA - M/S/P Untiedt/Laabs moved to adopt the agenda as amen^e::. (5 ayes) 2. MINUTES - M/S/P Untiedt/Doriott moved to approve the 2/22/01 Stillwater Town Board Meeting min~ites as written. (5 ayes) M/S/P Untiedt/Laabs moved to approve the 2/27/01 Stillwater Tern Hall Renovation Meeting minutes as written. (5 ayes) 3. TREASURER - 1. Checks ~151e1 thrti 1515 3 were approved for payment. 2. M/S/P Johnson/Doriott moved to transfer $7,561.96 to the environmental fiend from the general fiend. (5 ayes) 3. The treasurer will start looking for someone to audit the 2001 financial matters. 4. The treasurer will check into current mileage reimb~irsement. 4. MORP.TORIUM LAWSUIT - Arguments from both sides will be heard by a judge on March 13 or 14 (to be determined). Duane Laabs intends to be present. • 5. ADAMS PROPOSED DRIVEWAY PLACEMENT - A driveway is being plan..^.ed to exit onto an unimproved road in Stonehenge Subdivision 2nd Addition. The attorney and planner will contact the owners. Corrections most be made cr the permit pulled. 6. ACCESSORY BUILDING ORDINP_NCE CHANGE - M/S/P Johnson/Untiedt moved to lend support for the proposed change in the Washington County Accessory Building Ordinance. (5 ayes) The planner will communicate this informati on to the co~int ~ and Nevi :z Shoeberg. 7. ANIM~L SHELTER - M/S/P Untiedt/Laabs moved to approve the chair signing an impound agreement with Hillcrest Animal Hospital. (5 ayes) 8. DUAL JURISDICTION - M/S/P Johnson/Untiedt moved that Stillwater To•anship ~ s position on dual j tirisdiction is to remain the statics ctio. (5 ayes) Washingtor. Cot:nty and Kevin Shoeberg will be notified by t:,e cle. {. Stillwater Town Beard Meeting - 3/8/01 Face Two °. OTCvI?WE TRAILS - M/S/P L'ntiedt/Johnscn moved preliminary plat c_oval for Otchipwe Trails Subdivision ccntingent on the follcwinc: Y1. Prior to final plat approval, additional evaluation of stormwater drainage is required. Additional drainage ease^en~s will be required. The drainage requirements may result in a reduction of one to two lots in the development. _. AiI requirements of the Town Engineer, as outlined in his memo dated March 8, 2001, mist be met. ~. A variance to the Ciil-de-sac length provision in the Siibdivisicn Ordinance is approved. 4. The Conservation Easement must be finalized prior to final plat submittal. I. ~, development agreement will be prepared with the final plat arch will address such items as financial guarantees for improvements, park dedication fees, and other development requirements. 5. The Homeowner's Association documents must be submitted to the Township with the final plat for review by the Town Attorney. (3 ayes, Laabs/Doriott nays) 10. ROAD CARE - The engineer is to find o~it from Louise Bergeron the areas in need of sweeping and turn the information over to Raleighs for completion by the end of April. 3it;iminotis curbing repair will be checked into. I1. ADJOURNMENT - The meeting adjourned at °:08 p.m. • Cle='.{ C'rairperson ?Droved • (YAR-0°-2001 11::^c CITY ~F 0=H ,~ CITY OF OAK PARK LIEIGHTS CITY COL:NCIL WORK SES5IO~T TliESDAY, tiiARCH 13, 2001 T1~titEDIA.TELY FOLLOWI.I~TG THE 7:00 P.bi. CTIY COU~1'CIL MEE'TX~TG 9:00 p.m (estimated) 10:00 p.m. {estimated) IJ.:00 p.m. (estimatcd) ~mgloyee Health Inyurartce Review Complains Review Ad,o,~ =.aa.0a • • n u T~THL .0-~ MAR-0°-2001 111" CITY OF GPH P.02~©G CI'Y'Y' OF OAK PARK HEIGHTS TUESr3AY, i~iARCI3 Y3, 200]. CIT'Y' COtTNCIL MEETING AGE~-~A x:00 P.M. n LJ 7:00 p.m. I. Fall to C~rder~A,o„proval oz Agenda 7:05 p.m. II. De~artment/Council Liaison Repents A. Planning Commission B Parizs Commission C. Cable Cvmaussion D. Water Management Organizations 1. Brown's Creels Watershed District 2. Middle St. Croix Watershed District 3. Valley Branch Watershed District. E. Other Liaison/Sta{~ reports 1. Tree Seminax -Mardi 15, 2001 7:10 p.m. III. Visitors/Public Comment Recycling .Award (1) • 7:I0 p.m. IV. Co A. B. C. D. 7:I5 p. m. V. P~ Tbie it an opportunity fo: tlsc public to add:esc ti~u Cauneil with gneutioac or coneem3 oa issues not part o~ the regular s$eoca. {Please limit comments to 3 minutes in length.) resent en a (Roll Ca)l Vote) Approve Bills ~! Investments Approval of City Council Minutes - Fe~ruary 27.2001 {2} Approval o~ Prairie Burn -Valley View Park Appsoval of 1~ozest Health Resolution grin s one 7:15 p.m. VI. \ ea Business .~.. E''211ergeACyAS6i9tance B. Rezoning (Councilmember Reciucst) C. Goal Se~:ng Session (Counoilmembez Request) D. Aut)iorization ~or Appointment of Summer Interns E. Public Institutional Zoning F. RFP {or Street Sweeping G. RFP for Lawn Care H. Par}~a Corn~ssion Recoxnrnendations 1. Boutsvell's Landing 2. Co:npsehensive Pazlx and Yzail Plan • 3. Puxuit of Gxant Opportunities f"FP.-0S-001 11 ~ _ 7 C I Tl' 7F GFH = . 03= 0~i ` .- m $:00 p.:n. VII. Old BusineFs .rL. Well#3/Minnesota Department of Health Corresponaence B. Bud$et Acljsstmentsvehicles • C. Sealcoating D. Bzowst'6 Creed Corzespondence E. .~+dic~dle St. Croix F. Coalition o~ L'ti~ity Cities Update G. M:~1D0T -Highway 36 Corrrspondencc H. Antenna Lcase 9:00 p.m. VIII. Adioumment Sxialgoeharing at Josep~t's Fami~y ~'a+taarant to,roliora 0 1. 9:00 Roll Call WASHINGTON COiTNTY COUNTY BOARD AGBNDA MARCH 13, 20019:00 A.M. Daaria r~ Hagbary Dbtriet 7 BID A~akrabak Dlstrio! 2 waxy t-eranamsoe Distnot 3 D(strtet 4aChair Dkk Stafford Dtstriet 1 2. 9:00 Comments from the Public Visitors may share theircarrcernswitlt the County Board of Comrnissionerson any:tern on or not on the agenda. The Cltairwill direct the Coup-y Aamrnutratorto prepare resoorues to your concerns. Yarn are encoraagednot to be rrpaitiousofpreviousspeairers and to limit your address to five minutes. Tire Clairmerves the righ~to limit an individual (presentation~u becomrs redundmt; reperiuv~ irrelevant or overly argumentative. The Chair may also limit the raanber of individualpreserrtationson any issue w aernmmodatethe scheduled agenda items 3. 9:10 Consent Calendar 4. 9:10 Housing and Redevelopment Authority -~arbaza Dacy, Executive Director 2001 Single Family Mortgage Revenue Bond Program 5. 9:20 Transportation and Physical Development -Don Wisniewsld, Director A. Bid Awazd for the Washington County Woodbury Ia'brary and indoor Central Paz Project B. Contract with Wold Architects Remodeling of the Old Woodbury Library 6 9:45 General Administration -Jim Schug, County Administrator A. Conservation Easement on the Baird Property-May Township -Jane Harper, Principal Planner B. Legislative Update 7. 10:10 Commissioner Reports -Comments -Questions • Tail period ofttmeshaII & used by the Conorrissionersto reportto thefult Board on canunitteeacrivities.mdre comments on matters of intesestand information, orraise questionsta the stag This action is not intendedto result in substantiveboard action daring this time. Any action necusary because of ditastsionwill be schedrrledfor a futrae board meeting. 8 Board Correspondence 9. 10:30 Adjourn 10. 10:45 Board Wori~shop with Transportation and Physical Development to 11:15 Discuss Highway Maintenance issues 11. 12:00 Luncheon l~ieeting with District 10 Judges Chambered in Washington County, the County Attorney and the County Sheriff Discuss Items of Mutual Interest and Concern 1~IEETING NOTICES Date Committee Time March 13 County Legislative Committee 1:15 p.m. ~fazch 13 Mental Health Advisory Council 4:00 p.m. March 14 Metropolitan 911 Board 10:30 a.m. Mazch 14 MELSA 12:00 p.m. l~j~h 14 MICA 2:00 p.m. .~ 14 Rush Line Corridor Steering Committee 3:30 p.m. V1azch 1~ Workforce Investment Boazd 7:30 a.m. March 15 Parks and Open Space Commission 7:00 p.m. Location Washington County Government Center Washington County Government Center 2099 University Avenue West - St. Paul 1619 Dayton Avenue - St. Paui Kelly Inn - St. Paul White Bear Lake Ciry Hall Washington County Government Center Washington County Govet~ent Center Assistive ~stening devices are ava8ab/e for use in the County Board Room WASHINGTON COUNTY BOARD OF COMIVIISSIONERS CONSENT CALENDAR MARCH 13, 2001 Tne following items are presented for Board appmvaUadoption: • DEP_~RT1~IE~~T/AGENCY TTEi~I Administration A. Approval of the February 27, 2001 Board Meeting minutes. B. Approval of resolution establishing criteria for ranking applications for the Purchase of Devehopment Rights Year 2000 Pilot Program. C. Approval to award bid for office paper to Corporate Express. D. Approvah to reappoint Donald J. Wodelc, Woodbury, to the South Washington Watershed District to athree-yeaz term expiring MZy 1, 2004. E. Approval to appoint Kelly Findlay, Afton, to the Public Health Advisory Committee to a first term expiring December 31, 2002. Assessment, Taxpayer Services F. Approval to renew off sale, on sale, Sunday liquor license and off sale 3.2 and Elections percent malt liquor licenses for Mtister's Baz and Grill for the period Aprih 1, 2001 to March 31, 2002. G. Approval of wine, dance permit, on sale 3.2 percent malt liquor consumption and display permit for Kimberly's Catering LLC, for the p of Apn71, 2001 to March 31, 2002. Community Services H. Approval of 2001 contract with Community Volunteer Service to provide transportation for eligible Washington Countyresidents to and from medical related appointments. Human Resources I. Approval to convert consulting funds to increase a .S FTE Probation Ofncer to full-time in.Court Services. Public Health and Environment J. Approval to integrate the University~f Minnesota Extension Washington County and the Department of Public Health and Environment. Sheriff K. Approval of amendment #1 to the grant agreement with the Office of Drug Policy and Violence Prevention, for the East Metro Coordinated Narcotics Task Force. Transportation and Physical L. Approval of town road allotments for the following Townships: Baytown, Devehopment Denmark, Grey Cloud, May, New Scandia, Stillwater and West Lakeland. 'Consent Calendar items are generaIly defined as items of routine business, not requiring discussion, and approved in one wte. Ccffi-„issicnc:s may elect to puIl a Consent Calendar itan(s) for discussion andlor separate action ~ I"AP,-16-2001 1105 CITY OF OFH ~ . 02103 CITY OF OAK PARK HEIGHTS 3:30 p.m. x:30 p.m. (estimated} CITY COUNCIL CORK SESSION TUESDAY, MARCH 24.2001 3:30 P.M. Compl~~nts Review Ad~~ ~'AP.-i 6-2001 1109 CITY JF OFH CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 20, 200 x CITY COUNCII~ MEET1~i TG AGENDA Il~L~1EDIATELY FOLLOWIrTG THE 3:30 P.M. CITY COUNCIL V~ORKSESS~ON 4:30 p.m. I. estimated 4:35 p.m. II. 5:30 p.m. III. Call to Ordez/A~proval o~ A~endz ~1eW $usineSS A. Auditor ReYiea- Pzoposal on Utility Taxation Legislation B City Position oa Utility Taxation Le~iilation Adjournment J'x;ajgathcr+rg at Jcdaali s Farni~y ~taurant fo~ow P.03i03 • L_J • TOTAL F.03 WA5I~INGTON C OI:tI~T'I'Y ~ ~ "'°~'~ 0m PuOerabak D1aViet 2 COUNTY BOARD AGENDA `~"~'°~ ' Myra Penarson D4tdet 4lChaer 9:00 A.I1JI. MARCI~ 20, 2001 o~ St~aro , Dttavtct , 1. 9:00 Roll Call 2. 9:00 Comments from the Public Yisuors may share theer eancerns with the CounryBoasd of Commissionerson any item on or not an the agenda. The Cieatrwill direct the Coruery Adminutratorto prepare responses to yow contents. Yott are encouraged not to bt ~ovsof prevtousspeakers and to limit your address to five mveutes. T lu Cnair reser+~s the nght to limit an individual fpretentationif it baomes rrdwrdant. repeattve, irrelevant. or overly argumentapve. Tne Chair may also linen the number of individeralpresentauonson mry issue to arcommodatethe scheduled agenda items 3. 9:10 Consent Calendar 4. 9:10 Public Hearing -Transportation and Physical Development -Ann Pung-Terwedo - Amendments to the County Development Code -Accessory Structure Regulations 5 ~ =~ Human Resources Department -Judy Honmyhr, Director Attraction/Retention Salary Range for Classification of County Assessor/Appraisal Manager 6. 9:55 Community Services Department - Dan Papin, Director A. C+verview of Child Protection Assessment Unit's Ten Year Collection of Staxistics B. Workforce Investment Act Local YouY. ?lan Update -Robert Crawford '7. 10:10 General Administration -Jim Schug, County ~ministrator Legislative Update 8. 10:20 Commissioner Reports -Comments -Questions Tail period ofttneeshall be /trod by the Conemixsionersto report m tlufaUBoaed on eomnutteeartivities.inake eamments on matters of interestand itrformatioe , or raise grtestionsto thestal/: This action is not tntaededto result in substantivebaard action during this time. Any action neeessaryberause ofdisacssion will be scheetrtledjor a futureboard meatng. 9. Board Correspondence 10. 10:40 Adjourn 11. 10:4 Board Workshop with Office of Administration to 11:45 Review Proposals for 2001 Community Development Block Grant Program 1~ETING NOTICES Date Committee Time March 20 Housing and Redevelopment Authority 3:30 p.m. March 20 Public Health Advisory Committee 5:30 p.m March 21 Transportation Advisory Boazd 2:00 p.m. March 22 Community Corrections 7:30 a.m. March 22 Resource Recovery Project Board Workshop 8:30 a.m. March 25 Library Board 6:30 p.m. s 2~ Planning Advisory Commission 7:00 p.m a:..5 28 Metropolitan Mosquito Control 9:00 a.m. azch 28 Regional Solid Waste vlanagement Coord. Brd.10:30 a.m. March 29 Red Rock Corridor 3:30 p.m Location 321 Broadway - St. Paul Park Washington County ~3oveznment Center 230 East 5`~ St., Mears Park Centre - St. Paul Washington County Gov~**±P-+t Centez 526 Inwood Avenue -Oak Marsh Golf Course 1010 Heron Avcaue North -Oakdale Washington County Govrrame-+t Ceatez 2099 University Avenue West - St. Paul 2099 University Avenue West - St Paul Cottage Grove Ciry Hall Assistive lisiernng Oewcas are svae7ab/e lar use in the County Boerd Room ,m.~ .e..~...,~..a,o rn A:eahiliw er teneeiaee homer. alease rat/ /6311 d39• OP ElvtP WASHINGTON COUNTY BOARD OF COlVIlVIISSIONERS CONSENT CALENDAR MARCH 20, 2001 The following items aze presented for Boazd approvaUadoptioa: DEPARTI~NT/AGENCY ITEM Administration A. Approval of the March 6, 2001 Boazd Meeting minutes. B. Approval to transfer $30,000 from contingency to Facilities for construction of a jail arraignment facilityto help relieve Cournaom overcrowding. Assessment, Taxpayer Services C. Approval of resolution, application for lawful gambling exemption permit from the and Elections Minnesota Waterfowl Association to be used at Withrow Ballroom, May Township. D. Approval of resolution, application to conduct excluded bingo by the Scandia Marine Lion's Club to be held at the Scandia Senior Citizens Community Center. E. Approval of consumption and display permit for New Scandia Township-Scandia Community Senior Center for the period April 1, 2001 to March 31, 2002. Community Se-vices F. Approval to submit a request for proposal far community applicants for monies available through the Family Homeless Prevention and Assistance Program G. Approval of agreement with the Minnesota Department of Economic Security to operate the Workforce Investment Act Adult and Youth Program, Mimnesota Youth Program and Older Worker Program for the period beginning April 1, 2001 t~gh March 31, 2004. H. Approval of modification of an agreement with the Minnesota Department of Economic Seciu ity to extend the federal Welfare to Work grant agreement through Apri19, 2001 and June 30, 2004 for the 1998 and 1999 allocations, respectively. Sheriff I. Approval to execute the annual Boat and Water Safety Enforcement Agreement with the Commissioner of Natural Resources. Transportation and Physical J. Approval of resolution, final payment to Northern Traffic Supply, Inc. in the amount Development of $11,321.47 for sign replacement countywide. K. Approval to enter into a partnership agreement with Minnesota Department of Transportation to assign Gregory Felt to work full time at Washington County as Operations Manager. •Conseat Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one wte. C~~++~~+one:s tray elect to pull a Coaseat Calendar item(s) for discussion and/or separate action. FYI STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 Memo To: Stillwater City Council From: Lynne Bertalmio, Library Director Re: Recent News Items 16 March 2001 I just wanted to draw your attention to two pieces of recent news. 1.On February 24, the St. Paul Pioneer Press ran an article about Stillwater in their A Place to Live column. In a sidebaz, the press listed what's best in Stillwater including "strong schools and community facilities (check out the library, considered one of the city's historic icons, built in 1902 with money from philanthropist Andrew Carnegie)." • 2. Gail Nordstrom, our Children's Services Librarian, was recently named to the 2002 John Newbery Awazd Selection Committee. The Newbery Awazd is presented each yeaz for outstanding writing for children. It is a great honor for the author, but it is also a great honor (and a lot of work) to be named to the Selection Committee. We're very happy for Gail and are proud to have her on our staff. We've always known that we have the best Children's Librarian in the state; it's great that others have recognized it too! ,•