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Home My WebLink About1999-01-05 CC Packet J 11, .If . l- . a. REVISED AGENDA*"'r CITY OF STILLWATER CITY COUNCIL MEETING NO. 99-1 Council Chambers, 216 North Fourth Street January 5,1999 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL STAFF REPORTS 1 Finance DIrector 2 PolIce Clnef 3 PublIc Works DIrector 4 Commumty Dev Director 5 Parks & RecreatIon 6 CIty EngIneer 7 CIty Clerk 8 Fire ChIef 9 BUIldIng OfficIal 10 CIty Attorney 11 CIty CoordInator 7:00 P.M. AGENDA CALL TO ORDER INVOCA nON OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ROLL CALL APPROVAL OF MINUTES December 8,1998, SpeCIal MeetIng, December 15,1998, Regular MeetIng, December 1, 1998, and December 15, 1998, ExecutIve SessIOns PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1 Ron Langness - CommendatIOn OPEN FORUM The Open Forum IS a portion of the Council meetmg to address CouncIl on subjects which are not a part of the meetmg agenda The Council may take actIon or reply at the time of the statement or may give dlfectlon to staff regardmg mvestigatlon of the concerns expressed CONSENT AGENDA * 1 Resolution 99-1: DIrectIng Payment of BIlls 2. Resolution 99-2 AcceptIng CommunIty Onented PohcIng Grant FY99 3 Resolution 99-3 Purchase of velncle - PlannIng Dept 4 Resolution 99-4 ReCeIVIng 1998 ACtIVIty Report and approvIng contract for servIces for CIty Forester 5 Resolution 99-5 ApprOVIng retaIner for CIty Attorney 6 Resolution 99-6 PromotIon of Dan CnmmIns to LIght EqUIpment Operator 7 Resolution 99-7 HoldIng MnDOT Harmless on Curvecrest Blvd ExtenSIon street deSIgn 8 Resolution 99-8: Purchase of vehIcle - InspectIOns Dept 9. Attendance at IIMC Annual Conference, May 23-27, 1999 - CIty Clerk 10 Resolution 99-9: AcceptIng Juvemle AccountabIhty IncentIve Block Grant 11 Resolution 99-10 SettIng PermIt to Consume fee 12 Hang banner Nov 5-21, 1999, ChrIstmas at the Courthouse 13 Resolution 99-11 Memorandum of ContInuance - GoodwIll Attended DonatIon Center I . I 14 Resolution 99-12 Purchase of carpet sweeper and golf drIVIng range mateqal for St CrOIX Valley RecreatIon Center ; 15 Resolution 99-13 Authonzmg air qUalIty survey for StIllwater PublIc LIbi~ 16 Resolution 99-14 Change Order No 12, St CrolX Valley RecreatlOn CentJ,r 17 1!-esolution 99-15 Change Order No 13, St CrolX Valley RecreatlOn Cent~r 18 Contractors Licenses R C Builders, Inc, Stillwater, Lmk Development, JV:alte Park, MN, Pleasant View Tree Sennce, Inc , St Paul, Zappa Bros , Inc , Hudson, WI, Suburban Lightmg, Stillwater, Stocker Excavatmg Co , Inc Savage, Rosewood Const'ructlOn Services I Corp, Rosevllle " , PUBLIC HEARINGS i 1 ~ase No SUP/98-68 Tlus IS the day and tIme for the pubhc heanng to con~Ider the constructIon ofa three shp dock, landIng and parkIng area at 1513 North MaIn ~treet In the RB, Two FamIly ResIdentIa1/Bluftland Shoreland DIStrIct John G Hoeschler, repr~sentIng Randy Booler, applIcant NotIce of the heanng was pubhshed In the StIllwater Gazette on December 24, ~998, and notIces maIled to affected property owners ~ I , \ , UNFINISHED BUSINESS 1 Possible second reading of ordmance settIng trunk rates for storm sewer (FIrst readIng 12/15/98) 2 Update LIly Lake 3 PossIble second reading of ordmance amendIng Shoreland OrdInance (FIrst readIng 12/1/98) NEW BUSINESS 1 Elect VIce-Mayor for CouncIl (ResolutIOn) 2 ~ossIble appoIntment to Boards and CommISSIons 3 ApprOVIng April 29, 1999, as tentatIve date for Local Board of ReVIew 4 Comments on Washington County project to Improve Co Rd 12/15 Inters~ctIon PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (contInued) , COMMUNICA TIONS/REOUESTS l 1 Letter from Al and LInda Reichow regardIng hydrant locatIon at 501 Boutwell Place " I COUNCIL REQUEST ITEMS STAFF REPORTS (contInued) ADJOURNMENT Pos'sIble adjournment to ExecutIve SeSSIOn to dISCUSS labor agreement negotIatIOns I * All Items listed under the consent agenda are considered to be routme by the City CouncIl' and will be enacted by one motion There will be no separate diSCUSSion on these Items unless a Council Member or Citizen so :requests, m which event, the Items Will be removed from the consent agenda and considered separately I, I , , * * :IItems In Italics are additIOns to the agenda 2 . ~ . .1 , . . . MEMORANDUM TO Mayor and CouncIl FR CIty Coordmator RE LegIslatIve Consultmg Contract DA December 30, 1998 DISCUSSIon Accompanymg tlus memorandum IS a proposed contract With LegIslatIve ASSOCIates, Inc (Ed Cam) to prOVIde legIslatIve consultmg servIces The contract IS scaled down from 1998 primanly because of budgetary constramts Further, I am suggesting that the servIces related to the "Temtonal Wall" and the "Armory" be elIminated for 1999 I think we should determme whether or not the Territonal CoalitIOn, Inc group WIll actually be developing the old pnson sIte and I thInk we also need to Walt for the other agenCIes/governments to deCIde whether or not a new armory IS gomg to be bwlt In other words I don't tlunk a lobbymg effort would be worthwhIle at thIS time on these two Issues In regards to the levee project and the mterstate bndge, I tlunk some work needs to be done m these areas However, It would appear to me that the work would be lImIted to momtonng the actIOns/process of the vanous agenCIes mvolved m the Phase III levee work and the amended interstate bndge alIgnment and bemg prepared to take appropnate actIOn as necessary Mr Cam IS concerned that the number of hours apportIoned to the levee and bndge Issues Will not be adequate for the work that IS necessary and he Will be at the 4 30 P M portIOn of the meetmg to dISCUSS thIS WIth the CouncIl Recommendation CouncIl approve contract With LegIslatIve ASSOCIates, Inc for consultmg servIces for 1999 ~~ , CONSULTANT CONTRACT . ThIS contract IS made January 5, 1999, between the CIty of StIllwater, a Home Rule Charter City of the thIrd class, eXIstmg under the laws of the State of MInnesota, With offices at 216 North 4th Street, StIllwater, Mmnesota 55082, "CIty", and LegIslative ASSOCiates, Inc , 7920 Towerbell Court, Annandale, VIrgmIa 22003, "Consultant" RECITALS The CIty deslfes to retam the servIces ofthe Consultant to obtam Federal and State support fOl the repalf of the erosIOn of the levee wall located m Lowell Park, adjacent to the St CrOlx RIver NatIOnal Scemc RIver Way and related development projects m the CIty and to secure fundmg for a new NatIOnal Guard Armory Consultant agrees to perform these servIces for the CIty under the terms and condItIons set forth m thIS Contract In conSIderatIOn of the mutual promIses set forth herem, It IS agreed between the CIty and the Consultant as follows SECTION I. NATURE OF WORK Consultant WIll perform the followmg consultmg and advIsory servIces on behalf of the CIty . A FLOOD CONTROL PROJECT 1 To secure the reqmred support of the House and Senate AppropnatIOns CommIttees, 2 To seek a favorable findmg m the Corps of Engmeers study to JustIfy the finanCIal cost/benefit ratIO to the CIty of StIllwater m the constructIOn of the Stage III flood wall by the followmg actions a By gammg the support of the U S House and Senate Authonzmg CommIttees, b By obtammg precedents for the use ofhIstoncal SItes as extraordmary condItIOns m the evaluatIOn of the finanCIal benefits of the flood wall constructIOn, c By workmg closely wIth the study team to assure the best advantages pOSSIble fOl the approval of the flood wall construction, Page I . . . . d By worklllg WIth the Headquarters and RegIOnal Office OffiCIalS of the U S Corps of Engmeers to assure a favorable approval of the study By workmg m advance on draft of the appropnatIOn bIll needed to secure the remaInder of Stage II fundmg, and Stage III e 4 To mamtaIn contacts and keep the MInnesota CongressIOnal DelegatIOn, the MInnesota State LegIslature members, and the Mmnesota Department of Natural Resources (DNR) offiCials mformed of changes, problems, and progress m levee fundmg B GENERAL SERVICES General servIce work Will reqUIre pnor authonzatIon of the CIty CouncIl C OTHER STATE PROJECTS 1 To mamtaIn contracts With the MInnesota State LegIslature and secure fundmg OpportunItIes WIth regard to the Temtonal Pnson Wall, to monitor State actIon With regard to the mterstate bndge and the new proposed crossmg at StIllwater, to momtor legIslatIve action relatIve to the new StIllwater Armory proposed to be bUIlt adjacent to the Commumty Center D INTERSTATE BRIDGE 1 Seek approval of the new mterstate bndge mcludmg possIble Federal legIslatIOn to remove authonty of NatIOnal Park ServIce over project, and to advance efforts to preserve the HIstonc Lift Bndge at StIllwater 2 To utIlIze the office of the Mmnesota CongressIOnal DelegatIOn and to coordmate theIr efforts to obtaIn the needed action 3 Prepare wrItten matenals for the City, the MInnesota DelegatIon and others contnbutmg support to the project 4 To follow the governmental process With regard to the project and to be responSIve to mqumes as they arIse SECTION II. PLACE OF WORK It IS understood that Consultant servIces Will be rendered largely at the City ofWashmgton, DIstnct of ColumbIa and at the State CapItol of Mmnesota and not m the Office of the CIty. Page 2 SECTION III. TIME DEVOTED TO WORK . The CIty wIll rely upon the Consultant to put forth such effort as IS reasonably necessary to fulfill the spmt and purpose of the Contract SECTION IV. COMPENSATION 1 The CIty Will pay to the Consultant as follows a For general servIces, authonzed In advance, at the rate of$65 00 per hour b For Federal legIslatIve actIon related to the Flood Control Project dUrIng the months from January 1, 1999, through December 31, 1999, at the rate of $65 00 per hour not to exceed 40 hours per month c For Federal and State actIon for SectIOn I, D , servIces related to the Interstate bndge, at the rate of $65 00 per hour not to exceed 20 hours per month from January 1, 1999, through December 31, 1999 d OrdInary and necessary bUSIness expenses Incurred by the Consultant and attrIbutable to the work wIll be reImbursed In an amount not to exceed $100 00 per month unless pnor wrItten approval IS gIven by the CIty . SECTION V. DURATION ThIS Contract will be effectIve from January 1, 1999, through December 31, 1999 SECTION VI. STATUS OF CONSULTANT ThIS Contract calls for the performance of the servIces of the Consultant as an Independent contractor and the Consultant wIll not be consIdered an employee of the CIty for any purpose SECTION VII. INDEMNIFICATION Any and all claIms that anse or may arIse agaInst the Contractor, Its agents, servants or employees as a consequence of any act or omISSIon on the part of the Consultant or ItS agents, Page 3 . . . . servants or employees whIle engaged In the performance of thIs Contract shall In no way be the oblIgatIon or responsIbIlIty of the CIty Consultant shall IndemnIfy, hold harmless and defend the CIty, ItS officers and employees agamst any and all lIabIlIty, loss, costs, damages, expenses, claIms or actIons, IncludIng attorney's fees, WhICh the CIty, ItS officers or employees may hereafter sustaIn, Incur or be InqUIred to pay, arISIng out of or by reason of any neglIgence or WIllful act or omISSIon of the Consultant, ItS agents, servants or employees, In the executIon, performance or faIlure to adequately perform Consultant's oblIgatIons under thIS Contract SECTION VIII. AUTHORITY The CIty hereby grants to the Consultant all authonty reasonably necessary to pursue and achIeve the objectIves of thIs Contract IN WITNESS WHEREOF, the partIes have set theIr hands thIS 5th day of January, 1999 CITY OF STILL WATER By Jay KImble, Mayor By MorlI Weldon, CIty Clerk LEGISLATIVE ASSOCIATES, INC By EdWIn E CaIn, Its PresIdent Page 4 ~ (Jil@[Jm(j)7f{p}!l ~rnJ7t(2~ ~ . WASHINGTON OFFICE 1101 30th Street, SUite 500 Wash1ngton, DC 20007 (202) 625-4356 Fax (202) 6254363 MINNESOTA OFFICE PO Box 21'31 Stdl\\-ater. MN 55082 (651) 439-7681 Fa, (651) 439-7319 January 5, 1999 To: Mayor and Council Members City of Stillwater From: Ed Cain, LAI Subject: Legislative Issues to Be Considered In 1999 Levee Wall Flood Control ProJect-Federal: · Feasibility Study for Stage 3 (Working through the Corps St LouIs District OffIce. ) . · Appropnation of remaining funds needed for Stage 2 ($300,000 -$500,000.) · Appropnatlon for Stage 3 ($5 million) · Amendment to the Water Resource Development Act, If needed (If Federal funds are not appropnated for Stage 3, the City must return the $750,000 granted by the State In the 1998 Bonding Bill ) Territorial Prison Wall - State: · The cost of the needed repair to the territonal pnson wall may well approach several million. According to the engineers, the work must be done or we eventually will experience major problems with erosIon and cave inS. · We Will ask the State Legislature for $2 million to begin thiS work. Stillwater Bridge Issue: (Ref MNDOT Work Plan and Approvals ReqUired) . · Federal and State legislatIon to exempt those portions of the EIS that were completed under the original plan 1 ,000 feet up nver from where the new bndge is scheduled for construction, and to accept previous approvals In the process. . . . "t · This action will shorten the the completion time by 18 months to two years, and avoid Hearing challenges that could delay completion much further. Stillwater Armory Project: · We have strong support from Senator Wellstone to amend the Armed Services Construction Act to provide "model program" funds for National Guard Armories. Originally scheduled for last year, action was delayed as a result major problems In the legislation Senator Grams IS also Supportive, however, Senator Wellstone Will take the lead on thiS issue. Perro Creek Project: · The plans for the Perro Creek Sewer Project has been completed at a cost of over $3 million We were able to get $650,000 last year for the pre- construction work. Stillwater's share of the project costs will be In the neighborhood of $50,000 Lily Lake Project: · The City IS short about $125,000 of the $250,000 needed for the Lily Lake clean-up proJect. Without additional resources, these costs Will have to be paid by the taxpayers I believe there is an opportUnity to get additional assistance through programs available at the State or the Federal level. These are the issues of which I am aware. The Mayor and Council may have other legislative concerns c . . . LIST OF BILLS EXHIBIT "A" TO RESOLUTION 99-1 Ace Hardware Amdahl, Chns Amencan Payment Centers Amentest, Inc Ancom Communications Ankeny Kell Architects AT&T AT&T Consumer Lease Services AT&T Wireless AT&T Wireless Services Battenes Plus Braun Intertec Corp Bryan Rock Products C A Turner Company, Inc Capitol Communications Center for Watershed Protection Clarey's Safety EqUipment ClassIc Homes Coca-cola Enterpnses Coordinated BUSiness Systems Couner Danko Emergency EqUIpment Dauffenbach, Larry Delegard Tool Company Del's Outdoor Power EqUipment Digital MUSIC Express DJ's MUniCipal Supply Ecolab Pest Edward Don & Company Express Photo Federal Express Fire-Guard Spnnkler Service Franklin Covey Fntz Company, Inc Gannons Auto Body Goodin Company Gordon Iron & Metal Graflx Shoppe Grand Pnx Vending Harold Chevrolet Healthcomp Evaluation Services Hentage Pnntlng & Promotions InSight Int'l Conference of BUilding Officials Int'l Personnel Mgmt Assn J P Cooke Company Dnll BitS, Plumbing Supplies, etc Install Door Lock Cub Box Service Drug & Alcohol Collection Portable Radios DeSign, Construction City Hall Telephone EqUipment Lease Pager Service Cellular Service Battenes Concrete Test Sand I Aggregate Rock Manhole Cushions 1 st Quarter Maintenance "Better Site DeSign" Handbook Extinguisher Service Grading DepOSit Refund Cases of Soda Maintenance Contract CI Minutes Rechargeable Battenes, Boots license Reimbursement Puller, Dnlls, Tap & Die, etc Chain Saw Guards Audio Systems Gloves, Scoops, etc Pest Elimination TOilet Paper Photo Processing Transportatron Charges Annual Inspection & Service Planner, Puncher Chips and Candy Window Regulator Pipe & Fittings Steel Plates Office Lettenng Lollipops 98 Chevy Truck Training Seminar Nov 98 Newsletter MOnitor Membership Dues Membership Dues License Tags 843 21 5300 7800 3000 3,13353 2,19691 139 82 5354 1416 3534 350 94 13675 184 51 6338 285 00 3500 740 1,500 00 492 36 18606 51 01 25041 1550 5,065 13 786 23,072 20 335 00 227 92 123 28 1084 1375 295 00 118 59 1 ,153 79 135 64 240 39 206 06 1598 5320 23,309 65 6000 1,672 40 149 45 205 00 10000 5021 Jay Brothers JTS-DeLuca Restaurant Supply Krougard, Les Lakeland Truck Lakes Gas Company League of Minnesota Cities League of Minnesota Cities Legislative Associates Llnner Electric Company Mac Queen Equipment Magnuson Law Firm Maple Island Hardware Max Display Fixtures Menards Metropolitan CounCil Mil Life Moody's Investors Service MPELRA MPELRA MUnicipal Code Corporation Noethwestern Tire Company Northshore Compressors Office Max Oxygen Service Company Pagenet PllqUlSt Auto Parts Pitney-Bowes Plant Health Association PMI Computer Supplies Polar Plastics Public Safety Equipment Company QUill Corporation River Valley Printing Roberts Company Roettger Welding Roof Tech Russell, Steve Saint CroiX Office Supplies Saint CroIx Recreation Schelen - Gray Auto Electric Service EnVIronmental Engineering Shilts, Cindy Short Elliott Hendrickson, Inc Shorty's Sprlngsted, Inc Stender, Jeff Stillwater Chamber of Commerce Stillwater Ford Superior Coffee and Foods Ramsey/Grove Improvements Concession Equipment Compressor Work Truck Parts Forklift Cylinder Conference Registration Labor Relations Conference Consultant Services Circuit, Plug Installation Jaws Nozzle, Nozzles Prosecution, LItigation Pipe, Tape, Batteries, Keys, Plug Concession Stand, Cabinets Concrete MIX, Lumber, Tarp Township, Stillwater Sewer Annual Membership Fee Professional Services Annual Dues MPELRA Conference Pages, Update Media Idler, Stabilizer Air Cascade, Filling Equipment Projector, Projector Stand Welder, Coat, Curtaln,Oxygen Pager Service Wheel Rims Postage Meter Service Tree Protection Services Printer Ribbons Garbage Bags Radar Units Recallbratlon Binders, Disk Maller, File Box Business Cards - Geving Name Tags Welding Cooling Tower Repair Roof Leak Cookies, Apple Cider Files, Folders, DiSks, Towels Benches, Garbage Receptacles Truck Parts Phase 2 Alple Evaluation Nov, Dec Chapter Dues City Hall Parking Study November Laundry Bond Issue Services Alcohol Compliance Money Dues Investment Fee Repair Unit 204, Balance Tires Coffee, Cocoa I . 7,86760 8,554 30 1,240 00 5881 7455 1000 4500 4,325 00 231 60 1,571 84 11,85033 7831 1,72300 4632 83,68494 1,339 00 4,000 00 15000 4500 1,14951 305 76 4,632 37 45791 1,962 76 4730 3000 130 00 437 00 11809 2,17899 180 00 477 98 3727 2949 240 00 13748 2129 104 60 4,12700 169 50 1,445 75 3000 528 85 5613 26,627 60 2000 575 00 71067 19475 . . . ~ , . T A Schlfsky Asphalt & Tack 186 14 Thomsen, Tim Conference Meals 2324 Tomten EnVironmental DeSign Liberty, Legends Prof Services 666 39 Tousley Ford Parts for Repairs 922 Tower Group International Customs Clearance 1650 Transportation Components Cat I Loader Part 1865 Treadway GraphiCS DARE Shirts, Stickers, Mugs 1,601 88 Tno Supply Company Napkins, Cups 296 85 United Parcel Service Import Freight 3289 University of Minnesota Registration Fee 19500 US Postal Service Bulk Mailing Permit 8500 Wardell, Leslie Automotive Fuel 1000 Washington County - Public Health License Fees 441 25 Washington County Administration Public Safety Training 2,900 00 Washington County Public Works Signal Repair 9287 Waste Management October, November Service 181,57912 Watson, DenniS Roll Payroll, Computer Program 355 00 Watson, DenniS W-2 Forms, 1099's 191 60 Wybnte, Inc Maintenance 946 Manual Checks Kimble, Jay Holiday Party Entertainment 300 00 . Park Rapids Hockey AsSOCiation Used Hockey Boards 13,500 00 Addendum to Bills George W Olsen Construction Company Sports Complex 62,563 00 Hamble, Rod Safety Shoes Reimbursement 2000 League of Minnesota Cities Labor Relations Conference 4500 MN Pollution Control Agency Sewer School Conference 300 00 Northern States Power Company Gas and Electnclty 26,481 04 Thunderbird Hotel Conference Lodging 320 00 US West Communications Telephone and Radio Service 2,393 67 Zepper, Allen Chapter Meeting Dues 7500 Total Due. 535,524 59 Adopted by the City Council this 5th Day of January, 1999 . ~ -<- --- . - -~--::: ~ ----'- - Required Permits and Approvals TH 36ISTH '4 St.Croix JUyer Croai... (11- C) COWRNI\tENT ACDfCY I'cnnlflAppnml ".... TYPE 0.. APPROVAL OR PERI\tIT um IEEIS au IIaIa LdII8I ma RDERAl.: Federal HI"'_, AdaJillJItIlItioo Scopin, am- (-.) 'D SDEIS Appnml F 'D Sec11aJ14(1) AppcoYa1s PO 51 CIlIIX Rmr ams. 0 f H_ 1m,ICII BcrpklIt H_ IkYICW F ClabT.. Jmcw P SuIlWllef owrIook Rcwaew P LIft BrkI.. New 0 F DoWllIOWll SIJlIWllcr (1) ....pIe.uk New 0 F A/dJco1op <') SccboIlI06 MCIIlClIIJIdu.. or Aar-ca' 0 F ,D SFEIS AppnwII F PO konI or Dee.... F FHWA AdYIIoc1 c-II OIl HIIIlIrill rr-mdoa Soctioa 106 ~otA..-c D F PO U 5 Ann,. Corps otl!qiaccn Sccdoa 404 pend (Fill" us w-.) ""', ...... WI. SccdoIIIO pelllliI (NavIpIJIo waten) Apply 1- WI. U It FISh _ WJId1ICe ServICe BioIocu:al OpaJioa F ES US Coat 0uIrd Sccboa' .... (NnIpIIIe wilen) Aw'rt lave 81. . Nabo&W PIIk ServIce Secdon 7(1) Delllllll"~loooo (WSRMl) D F NPS '(I) - LAWCON '0 STATE' MN Depu\meJlt or~ RaourceI I'IaIIcIId WalaS Pennd Apply lave WI. WlS DeparlIaeat otN8tlnl ReIoanla ScJellllfic CoIIccIar.... F WI w.....red/11uealcMlI Species Penalt F WI Seclian 401 CatI/iJ:UoIl of'''' PenaJlS AnI'I ..... WI NIdonal PoUlIIIJIt DiIdJIr&e ElanIutJoft System Penalt (NPDES) F WI MN PoUUIIOll CoIIIroI /,f.crIt:y IlIcIIIect Sounlc 1'aaId (AIr Quably) Apply r- .0 Sccuoa 401 Water QuIitJ CatdIcaIIoJl Appl, a- Wl. N.... PoIIuwJt DiIdJIrpI EIuoIatlon System Pamit (NPDES) F DD SIlItl: H"storie PraemIIOA 0fI1c. SccIioa loti M___of"",--' D F '0 MN DcpartmeIII orTl'IIIISpOIlaIIo 1991Wcdaa4C____A~ , ES ElS AdequlCJ DclenJJInahon , ES Noi. ExcmplJJlJl ~ F PD RECIONAL MClJOpohWl Council ConlJOllcd Access AppJoYa1 , PO LOCAL CII,. orSullwlIter Laylllll ud Plan Appnm! , PD CII)' orOak Purk HcsalllS La,oul_ Plan AppnlyU , PD 'Nnlet 5DEJS - SupplCll\CllllJl Dnft EIS D.Dnft 5FEIS. Supplc_1 finlll EIS F-FkuJI . IlOD - a-d of'Dccllloft Leala,. TIme Just prior III IllIIt or coastnICIloa Deslcn. DcllJlI DeSlcn Ph_ RCY . kmew IJIlI updllc u nec4cd "ullal cIocunJent WHO- PD . .... c1csll" ES. ~Jal Scrvlccl WI.. Wlter Itctou=s WJ. W'_SID BO - Bndlc FHW A. - FcdcI1l H1chwa, AdtnIlllsbtJcm JtCYfscd OclO1Iet S, 1!I98 . . . Work Diagram - St. Croix River Crossing Supplemental EIS w~ _ . cffi ' ~ - l;: ~, t,.. .....,:; ~ 'i ... ~ ~ " f- ... ~ ,.. .. ., ... , \;r .lo '..' .. ~ ~ .. .. . ~ .. :,. ~ '" :'S it ~ ~ .J '. - Ii: !. -i; i\..~"".;\ ..."".,"-i:;,.....~......~:,.~:.-a;\-~~.tn """........:,.......,..-;,...'C.. .. t . '. of I ... ..... .. - c::.. 11/1/98 4/1(99 5/15/99 7/1/99 8/1/99 10/1/99 1211198 . . . CITY OF STILL WATER CITY COUNCIL MEETING NO. 98-30 December 8, 1998 SPECIAL MEETING 4:30 P.M. The meetmg was called to order by Mayor KImble Present Absent Also Present CouncIlmembers Bealka, Cumrn.1llgs, Zoller and Mayor KImble CouncIlmember Thole CIty Coordinator Knesel CIty Attorney Magnuson FIre Cmef Kallestad CIty Engmeer Eckles Commumty Development DIrector Russell City ClerkWeldon 1 ConsIderation of lIcense for fuel tank mstallahon by Shllwater Yacht Club CIty Coordmator Kriesel reported thIs Issue was before CouncIl at the December 4, 1998, meetmg. At that hme, Scott Olson, Drrector ofOperahon of the Shllwater Yacht Club, requested permISSIOn to bury a 10,000 gallon fuel tank on CIty property The Yacht Club had removed two tanks that were located on CIty property and are requesting to place a 10,000 gallon tank m the same locatIOn The tanks were apparently placed in the ground while the property was owned by the railroad, who in turn leased the property to the Yacht Club The property was later purchased by the CIty and leased to the Yacht Club However, no fees have been collected during the past two years because of high water m 1997 and the levee project work m1998 There IS no lIcense or agreement with the Yacht Club for the mstallahon of the new tank on CIty property CIty Attorney Magnuson reported he has prepared a hcense agreement for conslderahon It would take care of the habllIty and mdemmficahon, and hold harmless Issues If the CouncIl agrees to allow placement of the tank on CIty property CIty Coordmator Knesel also stated another option would be to sell the property to the Yacht Club Thls mIght resolve future property ownershIp Issues and protect the CIty further if an enVIronmental problem develops because of the tank A sale would reqUire a lengthy notificahon and hearing process (approxImately 60-90 days) as reqUired by Article 1601 of the CIty Charter CIty Attorney Magnuson stated the CIty IS embroIled m lItlgahon With the Shllwater Yacht Club The Club IS clmming vested nghts m the property The CIty'S positIOn IS that there are no vested nghts. Vested interests do not accrue under a lease JulIeanne FIedler, counsel for Shllwater Yacht Club, stated there were more global issues mvolved m the lItIgation. They belIeve they have an easement across the parcel They are ready to move forward on the purchase of the property She also stated the purchase wIll not elImmate htIgatIon related to Lowell Park, the gas dock, boat launch, npanan nghts, and the economIC effect on the Yacht Club She stated she was not m a poslhon to state the lIhgatIon would be dropped If the property was sold to the Yacht Club CIty CouncIl MeetIng 98-30 December 8, 1998 CouncIlmember Cumrmngs questIoned If the launch could be replaced CouncIlmember Zoller . stated he was opposed to a launch In that locatIon and further stated he dId not want to proceed WIthout guarantees that tlns would be an end to all of the Issues He questIoned what benefit there was to the CIty CIty CoordInator Knesel stated the benefit would be that the bUSIness has operated at tlns locatIon for a long tune and the bUSIness IS a value to the communIty FIre Clnef Kallestad clanfied the FIre Department Issues only tank removal permIts The FIre Department does not Issue InstallatIon permIts DIScussion followed related to lIabIlIty Issues, park desIgn, and optIons for the placement of the tank In other locatIons Karl Ranum, representIng Wolf Manne, asked specIal favors not be granted by the CIty Wolf Manne and Sunnyside have gas docks on pnvate land Wolf Manne has asked no specIal favors, nor operated WIth threats. He requested a level plaYIng field for all Jeff Johnson, Hentage PreservatIon ComnnsslOn (HPC), stated the HPC has been mvolved In the development of Lowell Park and the use or pOSSIble sale of thIS property would be a strong reversalm the park development He stated to allow the purchase of tlns property would be to go agamst the Charter COnUnISSlOn Intent and CIty plans for the park He suggested the manna should come to the CIty, drop the lawsUIt, or buy property across the tracks . MotIon by CouncIlmember CummIngs, seconded by CouncIlmember Bealka dIrectIng staff to begm the process for the sale of CIty property to the StIllwater Yacht Club, set the publIc heanng, and further dIrect staff to prepare the park plan 3-1 (Zoller nay, Thole absent) CIty Coordmator Knesel noted the new tank IS on SIte If It becomes a publIc safety Issue, the Yacht Club IS on notIce the CIty WIll need to take actIon FIre ClnefKallestad stated the tank must be secured from rollmg and the hole should be filled m Ms FIedler stated the hole WIll be filled Scott Olson, manager of the StIllwater Yacht Club, asked If the CIty would approve the InstallatIon on Yacht Club property 1100 feet to the north FIre CluefKallestad stated he would need to check the SIte 2 ConSIderatIon of FIre RelIef ASSOCIatIon penSIon plan approval City CoordInator KrIesel presented the request of the StIllwater FIre RelIef ASSOCIatIon for CIty approval of theIr penSIon Increase The Increase would go from $2800 per year of servIce to $3250 per year of servIce for 1998 and $3500 for 1999 He had prevIously believed the CIty'S approval was not necessary However, the State AudItor's Office concurs WIth the ASSOCIatIon that CIty approval IS necessary because the penSIon levels exceed an amount that would not . reqUIre CIty approval ThIS hIgher level does gIve lIabIlIty to the CIty Mr Knesel stated the 2 . . . CIty CouncIl Meetmg 98-30 December 8, 1998 CouncIl has no control of the assets, therefore the CIty should not have responsIbIhty or habIlIty He recommended that If CouncIl approved the pensIon mcrease that the CouncIl request that m the future the ASSOCiation set the penSIon at a level that would not reqUIre CIty approval (CouncIlmember Bealka left the meeting at 5 50 p.m ) Jeff Cutler, StIllwater FIre Relief AssocIation, stated the plan IS fully funded Motion by CouncIlmember Cummmgs, seconded by CouncIlmember Zoller to adopt Resolution 98-314 approvmg changes m the bylaws of the Stillwater FIre Rehef AssocIation by mcreasmg penSIOn levels 2-0-1 (KImble abstmn, Thole and Bealka absent) Motion by CouncIlmember Zoller, seconded by CouncIlmember Cummmgs to adJOurn. to executive seSSIon at 6'05 p m to discuss pendmg litigation. All in favor Mayor Attest CIty Clerk Resolution 98-314: Approvmg changes m the bylaws of the Stillwater FIre Rehef AssocIation by increasing pension levels. 3 . CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-31 December 15, 1998 REGULAR MEETING 7:00 P.M. The meetIng was called to order by Mayor KImble Present CouncIlmember Bealka, Cummmgs, Thole, Zoller and Mayor KImble Also present CIty Coordmator Knesel CIty Attorney Magnuson FInance Director Deblon Commumty Development DIrector Russell CIty Engineer Eckles FIre ChIef Kallestad CIty Clerk Weldon Press Mark Brouwer, Gazette JulIe KInk, Couner APPROVAL OF MINUTES . MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs to approve the minutes of the December 1, 1998, Regular and Recessed Meetmg All In favor PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1 RecogmtIon of Master Diver CertrficatIon - FIre Department DIve Team members FIre ChIef Kallestad mformed CouncIl that Tim Bell, Dave ReIchow, Tom Crotty, Steve Zoller, Ken GIlIam, and Tom Flug have attaIned "Master DIver" certIficatIon. This IS the highest non- professIonal dIver certificatIon attainable Present were Dave ReIchow, Tom Crotty, Steve Zoller, Ken GIlIam, and Tom Flug Mayor Kimble presented them WIth dIve pInS In recogmtIon of their achievement STAFF REPORTS Clerk Weldon submItted the dates for the 1999 Council meetmg dates. The regularly scheduled meetmg of November 2 WIll fall on a school board electIon day Therefore, no meetmgs are allowed between 6 p m and 8 p m. She requested CouncIl dIrectIon for the reschedulIng of the meetIng MotIon by CouncIlmember Bealka, seconded by CouncIlmember Cummmgs reschedulIng the tIme of the November 2, 1999, CouncIl regular and recessed meeting to 430 and 8 p.m. All In favor . CONSENT AGENDA MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka approvmg the consent agenda All m favor CIty CouncIl Meetmg 98-31 December 15, 1998 .! 1 Resolution 98-315: DIrectmg Payment of BIlls . 2 Purchase of audIo VISual eqUIpment for Frre/PolIce TraImng Room 3 Resolution98-316: DesignatIon of deposItones for 1999 4 Resolution 98-317: Contract WIth MIller Telecom for pay phone servIces for St. CroIX Valley RecreatIon Center 5 Purchase of self-contaIned breathIng Apparatus (SCBA) Cascade FIllmg System (Frre Dept) 6 AuthonzatIon to dIgItIze engineenng draWIngs and purchase shelVIng 7 Purchase of pnnter - Fmance 8 Resolution 98-318 Contract WIth Sanders, Wacker, Wehrman, Bergley for consultant servIces for coordmatmg Phase II Levee Wall ConstructIOn WIth Mulberry Pomt Area Park Improvements 9 Resolution 98-319 SpecIal assessment for delmquent utIlItIes 10 Resolution98-320 Employment of Robert Hamble and Coos DIethert as warmmg house attendants 11 Resolution 98-321: Renewal of maIntenance agreement - IKON Office SolutIons 12 Resolution 98-322 Renewal of contract WIth Sand Creek Group L TD for Employee ASSIstance Program 13 Resolution 98-323 Setting salary for CIty Coordmator 14 Resolution 98-324 Settmg salary for recordmg secretary 15 Purchase of picnic tables and benches - Parks Dept 16 Resolution 98-325 Agreement WIth Don Empson for the Holcombe DIStnCt Survey and EvaluatIon 17 Resolution 98-326 Renewal of tobacco lIcense - Jazzy's House of Blues and CIgar Parlor 18 Contractors LIcenses Judd Orff & AssocIates, StIllwater, MN, Skyner ConstructIon, New RIchmond WI, Visual Impact Signs Inc., and DIverse Vmyl Products, BlaIne, MN, Swanson Bros ConstructIon, Forest Lake, MN . 19 CertIficate of ApprecIatIOn to SheIla Maybanks for serVIce on LIbrary Board 20 Purchase of hydraulIc hoist for publIc works garage 21 Purchase of WIfe feed welder - Engmeenng 22 Resolution 98-327 Approvmg mcrease m hospItal/medical msurance rates 23 Request to carry over 1998 C/O budget Items to 1999 - Engmeering Dept. 24 Request for carry over of 1998 funds for PIOneer Park RenovatIon project - Parks Dept 25 Resolution 98-328 Renewal of tOWIng lIcenses for 1999 - StIllwater TOWIng and Amaztng TOWIng 26 Amendmg minutes of November 24, 1998, related to amendmg msurance sectIon of management agreement WIth St CrOIX Catenng for St. CrOIX Valley RecreatIon Center 27 Resolution 98-329: Change Order No 11, St CrOIX Valley RecreatIon Center UNFINISHED BUSINESS 1 Fmal plat approval ofa 19 smgle family lot CreeksIde subdIvIsIon located north of Boutwell and west of Neal Avenue m the R-A smgle FamIly ResIdentIal DIStrict, TraIlhead Development, applIcant Case No SUBF/98-39 Commumty Development DIrector Russell reported the rezonmg, prelImmary plat and annexatIOn of thIS subdIvIsIOn was approved m July 1998 The plans for the 19-1ot subdIvIsIon have parks, traIls and protectIve conservatIOn easements as reqUIred The CIty Engmeer has revIewed and approved the gradmg and erOSIOn control plan, stormwater management plan and utIhty plans . He presented a development agreement whIch contams development Impact fees and AUAR stormwater mItIgatIon fees to construct the stormwater dIversIon structure The Agreement 2 . . . CIty Council Meetmg 98-31 December 15, 1998 proVIdes for possIble annexatIon of the lots east of the development and payment for attnbutable street and utilIty unprovements MotIon by CouncIlmember Thole, seconded by CouncIlmember Cumnungs to adopt Resolution 98-330 approvmg fmal plat for of a 19 smgle famIly lot Creekside subdIVIsIon located north of Boutwell and west of Neal Avenue m the R-A smgle FamIly ResIdentIal DIStrICt, Trailhead Development, applIcant Case No SUBF/98-39 Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None MotIon by CouncIlmember Thole, seconded by CouncIlmember Cumnungs to adopt Resolution 98-331 approvmg the development agreement WIth TraIlhead Development for Creekside subdiVIsion Ayes Councilmembers Bealka, Cummmgs, Thole, Zoller and Mayor Kimble Nays None 2 Annual report from Open Space Comrmttee. Community Development DIrector Russell stated the Open Space Comrmttee was officIally established by the City CouncIl March 17,1998 During the past nine months, the Comnnttee has completed the followmg actIVItIes: 1) Long Lake Woods The Comrmttee conducted a sIte tour of the Long Lake Woods and GadIent portIon The Planmng CommIssIon and Comnnttee are meeting with a developer to see If the cluster housmg concept could be Implemented 2) Tree Ordmance. A draft ordInance IS bemg prepared for a publIc heanng reVIew m early 1999 A member represents the Open Space CommIttee on the Tree CommIttee recently establIshed by the City Forester 3) Open Space SIte Use The open space site lIst has been reconsIdered and the Committee recommends the Brown's Creek Park site as the top priority 4) Information has been obtaIned on aVaIlable grant programs. 5) Open Space InformatIon MeetIngs have been held with several natural resources agenCIes and orgamzatIons, and 6) Development IncentIve The cluster concept and density bonus to proVIde an mcentIve for developers to set aSIde addItIOnal open space are bemg explored on the Ga(hent/Bergman property Mr. Russell mtroduced two members of the CommIttee, John Baer and Nancy Brown Mr Baer, chaIr of the Open space Comrmttee, explaIned some of the projects the comrmttee plans to work on m 1999 He stated the InformatIon m the trail plan WIll asSISt m the preparation of grant applicatIons. Councilmember Thole asked the CommIttee conSIder "ratmg" propertIes under conSIderatIOn for preservatIon as open space m order of preference and SIgnificance for acquisitIon and preservation This would asSISt the CouncIl m the decision makmg process when mdivldual propertIes are dIscussed Council thanked the Comrmttee for theIr efforts 3 Approval of comments on Brown's Creek Watershed DIStnCt Rules CIty Engmeer Eckles presented general and speCIfic sectIon comments to the Brown's Creek Watershed DistrIct (BCWD) Proposed Rules Staff feels the proposed rules have the potentIal to 3 CIty CouncIl Meehng 98-31 December 15, 1998 undermme the CIty'S ComprehenSIve Plan and AUAR MIhgation Plan and the efforts of the CIty, StIllwater TownshIp, property owners and developers m planmng the future of the CIty expanSIOn area The BCWD has chosen not to recogmze the CIty'S comprehenSIve planmng efforts and AUAR MIhgatIOn Plan . CIty Attorney Magnuson stated the DIStrIct only has a first generahon plan, the second generatIon plan WIll probably not be completed for approxImately two years TYPICally, the rules are not unplemented untIl a plan IS m place It would be helpful If the DIstrICt would recogmze the CIty'S management plan CouncIlmember Cummmgs asked who would have JUrIsdIctIon CIty Attorney Magnuson stated a developer would need to get a pernut from the CIty and also from the Watershed DIStrICt Jon MIchels, the StIllwater representahve on the BCWD, encouraged attendance at the publIc heanng on January 11 Mohon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs drrectIng staff to forward comments on proposed rules to Brown's Creek Watershed DIstnct and drrechng staff to attend the January 11, 1999, BCWD publIc heanng on the proposed rules Allm favor 4 AdoptIng fmal tax levy for 1999 AdoptIng fmal budget for 1999 Fmance Drrector Deblon stated the tax levy proposed for adoptIon IS the same as presented m the . truth m taxatIon heanng MotIon by CouncIlmember Thole, seconded by Councilmember Cummmgs to adopt Resolution 98-332 adoptIng the fmal tax levy of $4,237,385 for the Year 1999 Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None Fmance DIrector Deblon presented the proposed operatmg budget for the General Fund, WIth revenues and expendItures m the amount of $6,802,342 for adoptIon MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs to adopt Resolution 98-333 adoptmg the final budget of $6,802,342 for the Year 1999 Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays. None 5 PossIble approval of amendment to Central St CrOIx Valley Cable CommumcatIOns CommIssIon Jomt Powers Agreement CIty Coordmator KrIesel presented the latest revisIon of the Jomt Powers Agreement ThIS reVISIon IS the result of several meetmgs he has had WIth CommIssIon members, CIty Attorney Magnuson, Access CorporatIon members, and the AdmImstrators of Bayport and Oak Park HeIghts The most sIgmficant reVISIons mvolve representatIOn, attendance, and restrIctIOns on lobbymg actIvItIes It clanfies language that at least one of the pnmary representatIves must be 4 . . . . CIty Council Meetmg 98-31 December 15, 1998 an elected officIal, and the pnmary member is replaced If the member has four unexcused absences withIn a twelve month penod He stated he dId not feel an amendment to prolnblt lobbYIng actIvItIes was necessary, however, It should not cause any slgmficant problems and recommended the provIsion be accepted Language related to the budget process dunng the "start up" penod IS amended to relate to the franclnse renewal perIod CouncIl dIscussed the lobbYIng amendment It was determIned the language could be interpreted to mean a CouncIlmember would be prolnblted from attendIng "local government lobbying days" at state and natIOnal conferences KImble stated It IS the COunCIl'S elected responsIbIlIty to lobby on behalf of theIr constituents MotIon by CouncIlmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-334 to amend the revIsed Central St CroIx Valley Joint Cable CommunicatIon COIIl1lllSSlOn JOInt and CooperatIve Agreement by deletIng Section 15 ( e) and approvmg as amended Ayes. CouncIlmembers Bealka, CummIngs, Thole, Zoller and Mayor Kimble Nays None 6 Request for extensIon of tune for ComprehensIve Plan Amendment. Community Development DIrector Russell reported the deadlme for the ComprehensIve Plan amendment update is December 31, 1998 A draft of the minor amendment has been provIded to the MetropolItan CouncIl for revIew and comment Based on the comments, addItIonal InformatIon IS being provIded A SIX month extensIon should provIde adequate time to complete the update MotIon by CouncIlmember Thole, seconded by Councllmember Bealka to adopt Resolution 98-335 requestIng a six -month extensIon of the December 31, 1998, due date for reVIew of the CIty of Stillwater ComprehensIve Plan for consIstency WIth amended MetropolItan CouncIl polIcy plans. Ayes CouncIlmembers Bealka, CummIngs, Thole, Zoller and Mayor Kimble Nays None NEW BUSINESS 1. Vanance Request WIllIam Sauntry ManSIon, 626 N 4th St FIre ClnefKallestad presented a request from ElaIne and Art Halbardler, owners of the WIllIam Sauntry ManSIon, for CouncIl endorsement of a vanance request from the State FIre Code The request IS the result of the State Fire Marshall DIVIsion InterpretatIon of the Code On an October 22, 1998, inspectIon by the State FIre Marshall DiviSIon, the Inspector detemuned the ManSIon would be reqUIred to install a fire spnnkler system throughout the entIre faCIlIty, proVIde one-hour fire separatIon or spnnkler for the basement, and a fIre alarm system throughout the house ThIS was based on the interpretatIon that SInce the buildIng IS three stones In heIght, It IS clasSIfied In ItS entIrety as a "hotel" (R-l) ThIS dIffers from the InterpretatIon of the CIty BUlldmg OffiCIal, Allen Zepper Dunng the conversIon of an eXIstIng studIO apartment to a SIXth bed and breakfast unit, they had worked 5 CIty CouncIl Meetmg 98-31 December 15, 1998 closely With the CIty BUlldmg Department BUlldmg OfficIal Zepper's mterpretatIon, m consultatIon With the State BuIldmg OffiCIal, was the proposal conformed to state codes because . all parts commItted to the bed and breakfast use were confmed to the first and second floors (R-l hotel classificatIOn, the partIal thIrd floor whIch the owners use for theIr bedroom and bath remams R - 3 resIdential BUlldmg OffiCIal Zepper and FIfe ChIef Kallestad have had multIple conversations WIth offiCIals of the FIre Marshall DIVISIon m an effort to convey the city's mterpretatIOn of the code The FIre Marshall DIVISIon stated the only avenue of appeal IS to request a VarIance from the code In a letter to CouncIl, the Halbarcher's stated they are requestmg the VarIance because the converSIOn was done With the understandmg It met code The bUlldmg IS on the National RegIster of HIstonc Places, and retrofittmg spnnklers and alarms WIthout damagmg hIstoncally sIgmficant surfaces m the home IS practically nnpossIble The safety of the guests IS not compromIsed. The mstallatIon would also be an undue finanCIal hardshIp Motion by CouncIlmember Thole, seconded by Councllmember Bealka to adopt Resolution 98-336 endorsmg a VarIance to the Minnesota Umform FIfe Code for the WillIam Sauntry Mansion, 626 N Fourth St Ayes Councllmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None 2 Request for purchase of one-ton truck and accessones- PublIc Works Dept . CIty Engmeer Eckles requested the 1999 CapItal Outlay Funds for two pIckup trucks be used to purchase a one ton truck A truck With plowmg capabIlIties could be used nnmedIately. Two publIc works pICkup trucks need replacement, but tins could be delayed for a short time He presented a quotation from Harold Chevrolet for $21,833, plus tax and lIcense TIns vehicle was dIscounted due to haIl damage and IS sIgmficantly less that the pnce of some of the State CooperatIve Purchasmg OptIOns CIty Engmeer Eckles also requested authonzatIon to purchase a two-cubic-yard dump box, a straIght blade plow and sander from Crysteel for $13,311, plus tax, under the State of MInnesota Jomt Venture Purchasmg OptIons The total cost of the new truck and chaSSIS, plus accessones, IS less than the $36,000 budgeted for the two pICkup trucks Motion by Councllmember Thole, seconded by CouncIlmember Cummmgs to adopt Resolution 98-337 approvmg the purchase of a GMC one ton, 4X4 plow truck from Harold Chevrolet and the purchase of dump box, straIght plow and sander from Crysteel Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None 3 RecommendatIOn for worker's compensation msurance . 6 e "/ . . CIty CouncIl MeetIng 98-31 December 15, 1998 Fmance DIrector Deblon reported the CIty has receIved the Worker's CompensatIon notIce of prenuum optIons from League of Mmnesota Insurance Trust (LMCIT) for the year 1999 The followmg optIons are aVaIlable, includmg regular premIUm, deductIble optIons or retro-rated optIons In the past, the CIty has selected the retro-rated optIons at a slIghtly less total prenuum However, after dIscussmg the optIons WIth the CIty'S msurance agent, the saVIngs under the retro-rated optIOns IS not enough to select It Because the type and number of claIms has been changmg over the last years, and LMCIT has reduced the rates of coverage, she recommended approval of the regular premIum optIon of $62,997 for the year 1999 MotIOn by CouncIlmember Thole, seconded by CouncIlmember Cummmgs approvmg the worker's compensatIon msurance regular prenuum optIon for the year 1999 All m favor 4 Possible first readmg of ordmance settmg trunk rates for storm sewer. CIty Attorney Magnuson requested the first readmg be done by tItle only He WIll be meetIng WIth the Fmance DIrector and CIty Engmeer to prepare a draft ordmance for the January 5th meetmg MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka to have a first readmg of an ordmance settIng trunk rates for storm sewer All m favor. 5 AdoptIon of pay eqUIty evaluatIon system (Hay system) CIty Coordmator Knesel reported the CIty'S currentJob evaluatIon study was performed m the 1980's Because several job classes have been added and eXlstmgjob classes have changed, It IS necessary to update the study m order to comply WIth Mmnesota State Statute The CIty has selected the Hay Management Consultants System. It IS currently utIlIzed by the State of MInnesota, many MInnesota polItIcal subdIvisIOns, and pnvate mdustry Current Job descnptIons were prepared, and pomts were assIgned based on the Hay system Staff had an opportunIty to appeal the valuatIons Based on the appeals, the final pomts were determmed In addItIon, the Junior Account Clerk pOSItIOn was replaced by the ReceptIonIst/Clerk TypISt claSSIficatIOn MotIon by CouncIlmember Thole, seconded by CouncIlmember Zoller to adopt Resolution 98-339 approvmg the use of the Hay Management Consultant System and resultant pomt values for job evaluatIOn study Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None 6 Amendmg CIty PolIcy and Procedures Manual - SectIon 2-8 ProbatIOnary Penods CIty Coordmator Knesel requested CouncIl amend the manual by elInunatmg the requirement of CouncIl approval for extendmg probatIonary pen ods Currently, a probatIonary period may be extended by a Department Head, for a penod of tIme not to exceed the tIme of the ongmal 7 CIty CouncIl Meeting 98-31 December 15, 1998 probatIon penod, WIth the concurrence of the CIty Coordmator and the CIty CounCIl TermmatIon would reqUIre CouncIl approval The amendment would allow for extensIOn of the .- probatIOnary penod WIth the concurrence of the Department Head and the CIty Coordmator . Motion by CouncIlmember Thole, seconded by CouncIlmember Zoller to adopt Resolution 98-340 amendmg the CIty of Stillwater Pohcy and Procedures manual, Section 2-8, by ehmmatmg reqUIrement of CouncIl approval for extendmg probationary penods Ayes CouncIlmembers Bealka, Cumnllngs, Thole, Zoller and Mayor KImble Nays None PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) CouncIlmember Cummmgs expressed CouncIl's appreCIatIOn for CIty Coordmator KrIesel's efforts m coordmatIng the grand openmg of the St CrOIX Valley RecreatIOn Center STAFF REPORTS (continued) Fmance DIrector Deblon reported the CouncIl must decIde whether or not to Walve statutory habIlIty lmllts LIabIlIty lmuts were not walved m1998, she recommended the same actIOn for the 1999 polIcy year Motion by CouncIlmember Thole, seconded by CouncIlmember Bealka to adopt Resolution 98-338 determmmg to not Walve the munICIpal lIabIhty lIrmts for the 1999 pohcy year . Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor Knnble Nays None CIty Coordmator KrIesel informed CouncIl that BUIldmg OffiCIal Zepper WIll be on leave for the next SIX to eIght weeks He requested Buildmg Inspector Cmdy ShIlts be deSIgnated as Actmg BUIldmg OffiCIal in hIS absence Motion by CouncIlmember Thole, seconded by CouncIlmember Cummmgs desIgnatmg BUIldmg Inspector Cmdy SluIts as Actmg BUIldmg OffiCIal dUrIng the absence ofBUIldmg OffiCIal Zepper All m favor Motion by CouncIlmember Bealka, seconded by CouncIlmember Thole to adjourn at 9 p m to dISCUSS possIble condemnatIOn of land Allm favor Mayor Attest CIty Clerk . 8 :::. e . . CIty CouncIl Meetmg 98-31 December 15, 1998 Resolution 98-315: Duectmg Payment ofBllls Resolution98-316: DesIgnatIOn of deposItones for 1999 Resolution 98-317: Contract With MIller Telecom for pay phone servIces for St CroIX Valley Recreation Center Resolution 98-318' Contract With Sanders, Wacker, Wehrman, Bergley for consultant services for coordmatIng Phase II Levee Wall Construction With Mulberry Pomt Area Park Improvements Resolution 98-319 SpecIal assessment for delmquent utlhties Resolution98-320 Employment of Robert Hamble and Chns Dlethert as wanmng house attendants Resolution 98-321: Renewal of maIntenance agreement- IKON Office Solutions Resolution 98-322 Renewal of contract With Sand Creek Group L TD for Employee AssIstance Program Resolution 98-323 Settmg salary for CIty Coordmator Resolution 98-324 Setting salary for recording secretary Resolution 98-325 Agreement With Don Empson for the Holcombe DIstrICt Survey and Evaluation Resolution 98-326. Renewal of tobacco hcense - Jazzy's House of Blues and CIgar Parlor Resolution 98-327 Approvmg mcrease m hospital/mechcallnsurance rates Resolution 98-328 Renewal of tOWing hcenses for 1999 - Stlllwater TOWIng and Amazlng Towing Resolution 98-329: Change Order No. 11, St CroIX Valley Recreation Center Resolution 98-330: approvmg fmal plat for of a 19 single famlly lot CreekSIde subdIvisIOn located north of Boutwell and west of Neal Avenue m the R-A smgle Family ReSIdential DIStnCt, Trailhead Development, apphcant Case No SUBF/98-39 Resolution 98-331: approvmg the development agreement With TraIlhead Development for CreekSIde subdIVISIon Resolution 98-332: adoptIng the final tax levy of $4,237,385 for the Year 1999 Resolution 98-333: adoptmg the final budget of $6,802,342 for the Year 1999 Resolution 98-334: to amend the reVIsed Central St CrOIX Valley Jomt Cable CommunIcation CommISSIon Jomt and Cooperative Agreement by deletmg Section 15 (e) and approvmg as amended Resolution 98-335: requestmg a SIx-month extenSIon of the December 31, 1998, due date for reVIew of the CIty of Stillwater ComprehensIve Plan for conSIstency With amended Metropohtan CouncIl pohcy plans Resolution 98-336: endorsmg vanance to MInnesota Umform Fue Code for the Wllham Sauntry ManSIon, 626 N. Fourth St Resolution 98-337: approvmg the purchase of a GMC one ton, 4X4 plow truck from Harold Chevrolet and the purchase of dump box, straIght plow and sander from Cry steel Resolution 98-338: determmmg to not WaIve the mumcIpalliablllty lumts for the 1999 pohcy year Resolution 98-339: approvmg the use of the Hay Management Consultant System and resultant pomt values for Job evaluatIOn study Resolution 98-340: amendmg the CIty of Stillwater Pohcy and Procedures manual, SectIon 2-8, by ehmmatmg reqmrement of CouncIl approval for extendmg probatiOnary penods 9 \ e . . fl. ~ !(Ji'chnl"l' (~ Assocbltes 13481 60th Stroot Nnrlh . ';tlllwater MN 55082 . (61?) 1\39- WOO F,\X (612) 113913"11 IIN,MOND W KIRe 1-I~ll SflP^ r,~^ '" Ilhr Real PropC'lly AJ)pld'.Jr December 14, 1998 Steve Russell, City Development Director City ufSlillwatcr 2 J 6 North 4th St. Stillwater, MN RE: Union Paclfic Railroad RlW South of Nelson Street Stillwater, MN Declr Mr. Russell, In accordance with your request, 1 have inspected and am preparmg an apPlaisal lcport on the above referenced property. 'I hh. appraisal IS based on the tollowing: I. Most of the right-of-way is already owned by the City ill that it is located In n platted street The appraIsal is based only on the area that may be owned by the railroad and docs not include land already owned by the City (The t\rcas involved are based on my calculations, are rough estimates and l\rC subject to ~lUVCy.) 2. The railroad intend:-.lO retain an casement to operate the tracts. Oalotcu on the above, it IS my estimate that the rights tn tht:: land being offered for sale to the CIty t\S of Oecember 1, 1 Q98 is: Ei~~even Thousand Eight Hundred Dnllars ($87,800) ,.... '~H ~~~~~~,~ ~ ~ b ~ SS: Zl 86""1"<:1 -"".. R. W [{jrehnl:lr cf{ As.,-;orhlto.') Note: This is a rough c:-.timated and needs a survey to determine area already owned by the (".Ity. The appraisal report will follow next week. Respectfully, -7 ~..... --'" ". 'G~,;I L'~ ~-:- "--- Raymond W. Kirchner, SRA/SRPA C.c. Mr. David Mugnuson \:e ~s~ ~3NH~~I~ M ~ Y Z ----" S;\:'ZI 86l'vl"'Zl I . . . . . . LIST OF BILLS EXHIBIT "A" TO RESOLUTION 99-1 Ace Hardware Amdahl, Chns Amencan Payment Centers Amentest, Inc Ancom Communications Ankeny Kell Architects AT&T AT&T Consumer Lease Services AT&T Wireless AT&T Wireless Services Battenes Plus Braun Intertec Corp Bryan Rock Products C A Turner Company, Inc Capitol Communications Center for Watershed Protection Clarey's Safety Equipment ClassIc Homes Coca-cola Enterpnses Coordinated Business Systems Couner Danko Emergency Equipment Dauffenbach, Larry Delegard Tool Company Del's Outdoor Power Equipment Digital MusIc Express DJ's MUnicipal Supply Ecolab Pest Edward Don & Company Express Photo Federal Express Fire-Guard Spnnkler Service Franklin Covey Fntz Company, Inc Gannons Auto Body Goodin Company Gordon Iron & Metal Graflx Shoppe Grand Pnx Vending Harold Chevrolet Healthcomp Evaluation Services Hentage Pnntlng & Promotions Insight Int'l Conference of BUilding Officials Int'l Personnel Mgmt Assn J P Cooke Company Dnll BitS, Plumbing Supplies, etc Install Door Lock Cub Box Service Drug & Alcohol Collection Portable RadiOS Design, Construction City Hall Telephone Equipment Lease Pager Service Cellular Service Battenes Concrete Test Sand I Aggregate Rock Manhole Cushions 1 st Quarter Maintenance "Better Site Design" Handbook ExtingUisher Service Grading Deposit Refund Cases of Soda Maintenance Contract CI Minutes Rechargeable Battenes, Boots license Reimbursement Puller, Dnlls, Tap & Die, etc Chain Saw Guards AudiO Systems Gloves, Scoops, etc Pest Elimination Toilet Paper Photo Processing Transportation Charges Annual Inspection & Service Planner, Puncher Chips and Candy Window Regulator Pipe & Fittings Steel Plates Office Lettenng Lollipops 98 Chevy Truck Training Seminar Nov 98 Newsletter MOnitor Membership Dues Membership Dues License Tags 84321 5300 7800 3000 3,13353 2,19691 139 82 5354 1416 3534 350 94 13675 18451 6338 285 00 3500 740 1,500 00 492 36 18606 51 01 250 41 1550 5,065 13 786 23,073 20 335 00 227 92 123 28 1084 1375 295 00 11859 1,153 79 135 64 240 39 206 06 1598 5320 23,309 65 6000 1,672 40 149 45 205 00 100 00 5021 Jay Brothers JTS-DeLuca Restaurant Supply Krougard, Les Lakeland Truck Lakes Gas Company League of Minnesota Cities League of Minnesota Cities Legislative Associates Llnner Electrrc Company Mac Queen Equipment Magnuson Law Firm Maple Island Hardware Max Display Fixtures Menards Metropolitan Council Mil Life Moody's Investors Service MPELRA MPELRA MUnicipal Code Corporation Noethwestern Tire Company Northshore Compressors Office Max Oxygen Service Company Pagenet PllqUlSt Auto Parts Pitney-Bowes Plant Health Association PMI Computer Supplies Polar PlastiCS Public Safety Equipment Company QUill Corporation River Valley Prrntlng Roberts Company Roettger Welding Roof Tech Russell, Steve Saint CroIx Office Supplies Saint CroiX Recreation Schelen - Gray Auto Electrrc Service Environmental Englneerrng Shilts, Cindy Short Elliott Hendrrckson, Inc Shorty's Sprrngsted, Inc Stender, Jeff Stillwater Chamber of Commerce Stillwater Ford Superror Coffee and Foods Ramsey/Grove Improvements Concession Equipment Compressor Work Truck Parts Forklift Cylinder Conference Registration Labor Relations Conference Consultant ServIces Circuit, Plug InstallatIon Jaws Nozzle, Nozzles Prosecution, Litigation Pipe, Tape, Batterres, Keys, Plug Concession Stand, Cabinets Concrete MIX, Lumber, Tarp Township, Stillwater Sewer Annual Membership Fee Professional Services Annual Dues MPELRA Conference Pages, Update Media Idler, Stabilizer Air Cascade, Filling Equipment Projector, Projector Stand Welder, Coat, Curtaln,Oxygen Pager Service Wheel Rims Postage Meter Service Tree Protection Services Prrnter Ribbons Garbage Bags Radar Units Recallbratlon Binders, Disk Maller, File Box Business Cards - GevIng Name Tags Welding Cooling Tower Repair Roof Leak Cookies, Apple Cider Files, Folders, DiSks, Towels Benches, Garbage Receptacles Truck Parts Phase 2 Alple Evaluation Nov, Dec Chapter Dues City Hall Parking Study November Laundry Bond Issue Services Alcohol Compliance Money Dues Investment Fee Repair Unit 204, Balance Tires Coffee, Cocoa 7,867 60 8,554 30 1,240 00 5875 7455 1000 4500 4,325 00 231 60 1,571 84 11,85033 7831 1,72300 4632 83,684 94 1,339 00 4,000 00 15000 4500 1,14951 305 76 4,632 37 457 91 1,962 76 4730 3000 13000 437 00 11809 2,17899 180 00 477 98 3727 2949 240 00 137 48 2129 327 98 4,12700 169 50 1,44575 3000 528 85 5613 26,627 60 2000 575 00 71067 19475 . . . . . . T A Schlfsky Thomsen, Tim Tomten Environmental Design Tousley Ford Tower Group International Transportation Components Treadway GraphiCS Tno Supply Company United Parcel Service University of Minnesota US Postal Service Wardell, Leslie Washington County - Public Health Washington County Administration Washington County Public Works Waste Management Watson, Dennis Watson, Dennis Wybnte,lnc Asphalt & Tack Conference Meals Liberty, Legends Prof Services Parts for Repairs Customs Clearance Cat I Loader Part DARE ShirtS, Stickers, Mugs NapkinS, Cups Import Freight Registration Fee Bulk Mailing Permit Automotive Fuel LIcense Fees Public Safety Training Signal Repair October. November Service Roll Payroll. Computer Program W-2 Forms, 1099's Maintenance 186 14 2324 666 39 922 1650 1865 1,601 88 296 85 3289 195 00 8500 1000 441 25 2,900 00 9287 181.57912 355 00 191 60 946 429,751 20 . Memornndum - ----- - --- --- - . To. Mayor KImble cc: NIle Knesel From. Larry Dauffenbach, Pohce Chtef Date. 12/22/98 Re Commumty-Onentated-Pohcmg Grant FY99 I am requestIng that the City of Stillwater accept the Commumty Onentated Pohcmg Grant FY99 awarded to the Stillwater Pohce Department The grant is from the Minnesota Department ofPubhc Safety, COP's program The award to the City IS $5,000 00 The money Will be spent to proVIde an extra officer m the down town area from May until September on Fnday and Saturday mghts, 4 hours each mght I have enclosed a summary of the grant proposal and a bnef descnptlon of the objectIves . Action requested A resolution acceptIng the grant and the authonty for Mayor Kimble to Sign the grant . . . I. Attachment 1 Page 10 of 12 EVALUATION The primary objectives of this proposal are to supplement normal staffing levels of the police department by deploYing additional officers In the downtown area on overtime Reduce the high percentage of cnme in the downtown area, allow regularly scheduled patrol shifts to concentrate patrols In the rest of the City, and to Increase officer safety when dealing with large crowds of intoxicated indiViduals Added vIsibility of officers, Increased enforcement, and having Increased numbers of officers In a small geographical area Will all assist the police department In attaining the above objectives Officers working the project overtime shifts Will be required to maintain a log to track the effectiveness of the project In the area of enforcement A 10 to 15 percent increase In arrests for alcohol violations including public consumption and underage consumption IS expected dunng the course of the project Also an Increase of 10 percent In disorderly conduct arrests IS expected In the project area Another goal IS to Increase drug arrests by 10 percent by uSing patrol tactics other than squad car patrol Although traffic enforcement Will not be the focal point of the project, Increases In traffic arrests are expected to nse due to both enforcement by grant officers and the increased ability of patrol officers to direct more attention to traffic enforcement Grant officers may also be assigned to details to assist In traffic enforcement dunng the rock concert weekends because of the drastic need for Increased manpower on those weekends Review of crime statistics Will help to determine If the project IS successful Statistics for many of the offences are going to rise due to Increased detection by haVing more officers on the street With the added arrests In the areas of drugs, alcohol, and disorderly conduct, It IS hoped that Violent offenses Will drop These statistics Will not be the only way to evaluate the effectiveness of the project The bUSinesses and the residents of the downtown area Will also be used to Judge the effectiveness of the project An informational letter Will be sent to select area residents and bUSiness owners pnor to the onset of the project The letter Will bnefly descnbe the project It Will also adVise them that at the conclUSion of the project they Will be asked to fill out a short survey The bUSinesses that are open dunng the periods that the project has officers on the street will be used to evaluate the project Feedback from the persons In the specific area of the project Will be a major tool used to report on the effectiveness of the project CONCLUSION Attachment 1 page 11 of 12 The Stillwater Police Department is a small police department. Because of the number of alcohol establishments, the large capacItIes of some of them, the metro wIde attractIon of the larger mghtclubs, Its officers are forced to deal WIth more problems related to large crowds and excessive alcohol consumption than other departments of ItS size Dealing With these problems with the budget of a small department IS difficult. At times there are only 3 officers working these bUSY times If one officer has an arrest that will leave only 2 officers to deal with several thousand intoxIcated people ThiS IS clearly an officer safety problem With a potential for senous Injury or worse . The City of Stillwater clearly holds a valuable spot In the hIstory of this state, but the value of the city does not stay in the hIstory books The value of the tounst trade to the metro area and the rest of the state IS also eVIdent The beautiful nver setting, the hlstoncal buildings, and a beautiful park are all things that give Stillwater ItS character and charm If the cIty IS to remain a value to the area and the state, It has to retaIn its character and charm The irresponsIble drunken behaVior of fights, public sexual encounters, and uSing the streets as a tOilet Will surely destroy the city's ability to draw respectable tourist trade to this area. The actor codes of the statistics show that most arrests in the downtown area Involve people from outside of the city Eighty five percent of the disorderly conduct inCidents have at least one party Involved from out of the city or their Identity IS unknown The maJonty of the population that the police deal With In the summer IS not that of Its cItizens . The momtory value of the grant thiS department IS seeking IS $4960 00. The value to the City of Stillwater IS to manage the cnme and related problems In the downtown area so It can continue to thnve The value of Increasing officer safety IS Immeasurable ThiS IS all for about thIrty cents per person in the City of StIllwater . e RESOLUTION NO 99- ACCEPTING GRANT AND APPROVING AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE STATE OF MINNESOTA FOR THE FY99 COMMUNITY-ORIENTED POLICING (COPS) GRANT PROGRAM BE IT RESOLVED by the City Council of Stillwater, Mmnesota, that the Agreement between the City of StIllwater and the State of Mmnesota, Department of PublIc Safety, for FY99 Commumty-Onented PolIcmg (COPS) Grant Program, IS hereby approved, and the Mayor and Clerk are authonzed to sign said Agreement Adopted by CouncIl tlns 5th day of January, 1999 Jay KImble, Mayor ATTEST . Morll Weldon, City Clerk . STAFF REQUEST ITEM DEPARTMENT Planmng DATE December 21. 1998 DESCRIPTION OF REQUEST (Bnefly outline what the request IS) Purchase City Planmng vehicle - Jeep Sport $15.000 FINANCIAL IMPACT (Bnefly outline the costs, If any, that are associated with this request and the proposed source of the funds needed to fund the request) Approved Capital Outlay 1999 ADDITIONAL INFORMATION ATTACHED YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY /f/ .1'1:. DATE/:1..- 2/-5'Y C-o.vj./..../..,.JY .' , Jj vJ PJ...oJJ .J\Lu>9/ -'J'" h_Q f'^~-<-v...{ (u .J;t.,w,:f +/l4~~ ~, tt--e ~-<.l{ -~ {~JAN.,J- ~ ~v;;f- /6 (} 0 {&-v #1 M ~ ~vPOU . ~ ,tlu.-;LcUA., ~Q cy-t':J- ~ 0 0 - 3 0 v () o..t- ;liA.{ (J/VVv<<.4J. ~c~~_ r- ~dA.1 e . . 12/23/1~98 10'4a h' ..... a 65177aS029 LAKE ELMO CHRYSLER PAGE 01 ..... ..,.. "~"'-""r --'IlEDIlD&AFAOMMAOA8IA\IICIS.1NO.''1W1110211llO li-~iJ ~~ -___;..~s"OIPiW'~ .. ~~ \" 1,..\...., '~J'~~.:.:::':':'...''''' __._...... - - -- -- . _ __.. . --..-c::;;- _ __ ___...s:l.U_l___ ..--..... StOCk . ;; '(fa LAKE ELMO CHRYSLER 11144 STlU.WATER BOULEVARD NORTH (HWY. 5) · lAKE ELMO, MN (151) m-1318 · Toll Free: 1-800-717-1318 e (Mllldl~ eo.euyer Nam. (last) A=Cress ,;; i ~~~ s -j. C.y nCllTle Phone t BIl' "'"one ~ tJ- ggJO I==i( Buyer:lOB ... l/~ '- eo.8uyer OOB ZIp5!'Cor~ Buv.r 0 L {} Buvers InSUfaJ1C. Co . CO-8uyer 0 L , PCIIC'f ' Pl.eASE E'" Tel MY OROE,i FOR N_ 0 U9cl 0 o.mo 0 lJenl'lolcler ~re" /' VlAiOi'7 I"'~~.,~-^ ~- JI.~.... f'~ A.....+- 4 ~t1SMIiS~~ .~ I/~ IHTERIj1'[~. ./ v1~ 1.1 c:3 t.. ~ _~ / vL?'.-1 j~fUC' -, rAS IXI' llA 11 r $TATi ! 'f'EAOI! , =:e.8u( - , CASH PRICE OF VEHICLE I-<dl(~ 1/ I FREIGHT OEALER INSTALLED OPTIONS . TRACE.IN CATA YEAR IlWIli I~ 1.100'1' Sm.E IrN " __f\ - ~HOl.OIiIl' , I ., ( t 1 Ill\? ACe,." l'fU l I\, P'" ~ICIENR ucU/U rElI~ PVoTl! , 'TATE o.n MILEAGl! T~ NOW \XlIS YOuA TNOIUH HA\Ie II 8IWIOEO 'l'eSO HOO , Trn.E OR INSUfWICE SAl "ME ttlSTOA'f'I POlLUTION COHTRCH..YSrEM DII4?~ .if.. \Jl "crRADE.,"~ .. _._ ~ . TOTAL f<:.,j << ../ In ar. 10 camp... wtIh WIn_.. 818111t.. MGtIotI e 1,110 ~ 1118>>' !raro'. 0 IlIOlOr Mhlcle 'lIl1ho\lt PIOftC!lng . WIfIten....-.,,. ta IlIe ...... lllU~r) c:r~ I'Ie CClncllh9n " '" llOIllIlIOIIllaIlInlI eyIIHl . LESS TRAD~ AU.OWANCE FOR USED VEHICLE TraMl_ 181) h...-, otI1IIIet 'll _ .,.. .. NIilIW ~ tIitt lit Jl.O/lUtlan ClI/lI1rol .,.1lIm 9ft lIIIt vellloll. b4II.ng lIUecIln,lIlcIlIIIln, _ :...nGl-' . TRACE D1FFlRENCE ;"ollcl.IIIPl1. IlQ noc lIMA ~ .....111 rencl8nd ......1Iv. . , .. ... _.......~, I I Io".Ac"a,Jtf:;,. a ,'a"" ........ ~.-'.. UCCtlse PLATE STATE & LOCAl. T~S <.)q{ 5~ Set..,.. Sla...ute e . . ., 'i~ "''''1'/ "... . . it po " ...""""""". TITLE & TRANSFEFI FEES FEDERAL LUXURY TAX DEALER'. DISCLAIMER OF WARRANTY ", :. '. DOCUMeNT Tlle '*"" ~ .~ III ~....., ~ Of.... Oft... LJ~H RECORDING FEE AOMlNSlRATlVE FEE II .. ...........ot,..1IM ~ oIIIr.s IIId IIIjlI!I/Iledllt...... 10-' .. seR~ CONTAACT IS an IIl10 1l8CII of ~ CIlIIlrect. 8uyw Iclv1C "111.'0 ~ ..... ~ be/ClI. u.. .. &IIlI fUrdler ~8dQ''' ..., ,... .... ~ 111a .. ~ Iso ptClYl$l"'" CII'I U1. uex or 11111 c:oIll~ TOTAL. UCENtI! I FEES .... . , . .. .,.U J: ,.....'-'.: -v.~...~.. rr'~ i.., Ot< 1Iuyet', S......:;,;.~. . . ..~.- - . - .. CASH SUSNmED SUIITOTAL WITlf 0FlCeR rlD,d.' DEALER S POUUTION CONTROL 8YSTEII DISCLOSURE L~~ .BALANC~ ~"G TO <<VEHICLE BEING iOLD) LiENHOloe~ ON TR.4Df.JN Trans'"or 10..le'l ft..., (:tn,!II' 10 In. Oftl Of 1'1_ ""~"gtI tllll f/le TOTAL IIOWM JlAYII!JIl ::-:;'';:"''':--:''',:.::::,:.'::::.::=''-- TOTAL AMOUNT DUE ON DELIVERY / ,- .Jq., ~ lira 'nml 1ft4l1IKIl of 'hll eotITRACT IlOIIlfJrl.W the onllt. CONTItACT ;tl'tcllnli Ihll purch". TIl, ~R .,. "01 ~cgr".co 1ft)' velbl' Igreemel't or ,"y olh.,. 419'" '.IIllIlf'lllllCllng O'IIIY nllUfI YOU COfllly 11\11 no credl\ Me 1IM""'IftIlcled by "eall, fer IIIe J!V(ChaM O'IIN. trIOlOf VEHICLE You C8I1I1y Inll you ..1111 years 0' age 01 older Ind lICk rKlIMng I COfI! Olllll8 COnllllCt Tltl 11l1li1 or 1ftI. CONTJUCT __ ....... lI\IOll ...6 lfIf COHTWACT SIell... III till .,...,.,.111, IIIl .~ "'CII1O\84 It,op vf 11111 form I' DEALER 1I1frWf1tl1l911fll(!tt O~"'I'tJ .. oJ",'" ", vlllld . I . credit dlKl...... onad. .. d._.... fa ~t.,' ". IMPORTANT: THIS MAY BE A BINDING CON- TRACT AND YOU IlIlA Y LOSE ANY DEPOSITS IF YOU ..... ....._ .._~_^..... . "'A-'..._..,^ _..... ...,.. .r.....,.. l MOTOR COMPANY : uick · GEO · Jeep · Eagle · I O\VNED SINCE 1922 · ) ALLAN KNOX SALES CONSULTANT STILLWATER MOTOR COMPANY 5900 STILLWATER BLVD N STILLWATER, MN 55082 .;)rh.J~ ~ ~Z S --<..: 7/7' ~ ;OS /'I' G<:. (612) 439-4333 &. . v... .v..v.. VI ...Innesota Highways 36 and 5 5900 STillWATER BOULEVARD NORTH · RO. BOX 337 STillWATER, MN 55082 · (612) 439-4333 \ q q 9 :r~ C.H\:rt.O ~ ~~~-t. ----- .' . 1 ~ # ~ 9 OLi-S. - . ':t'- . M-o. A-lc:.. Ors.s~-H~ n",~ . ~l"..e~ fl- ...._..,..... . " ~~.~.s ;, H ~,iuJoo..5-' ';. If < '" , ~$. . ~ C,~:. .,,*. ". (Yl S" 2. P . ::: 5~~~~ . :# 60' . M LuiS ~ \. 'I 1)lM C . - - . " or ~ ~ ". )1 :; ~","$.. _ ;.. '1111>0-~\ .. ." :'I It' j>' ,~ \"~' :I ~..... .' .: ~~..~ C~t~ . ~ ;2 ':l.J <6~ c. w""':' Do. 4.;le1 &'''tS ~. ~~ T~. l...t~ ~ .... ~ GelD .. ~.~ ~~ - ~,.., , . I' ~ -.. ~. -------------------------------------------------- " CHRYSLER ~l~-J\ PLANT TOLEDO I MOTORS CORPORA . ZONE DEALER VEHICLE 10 NO. 53 23690 1J4FF68S6XL50700 SHIP TO: PARK JEEP-EAGLE INC AgOI I ~ 1408 HIGHWAY 13 '1 ' BURNSVILLE MN 55337 1\ PARK JEEP-EAGLE INC ,( \ fI\ \ 1408 HIGHWAY 13 ~' \ BURNSVILLE MN 55337 FOR BY: CHRYSLER FINANCIAL ORPORATION CREDIT SALE XX CASH SALE SOLD TO: PAID -------------------------------------------------- . BODY & I EQUIP. DESCRIPTION --------------------------------------------------- XJJL74 Jeep Cherokee 4WD 4dr Sport PTC Desert Sand Pearl Coat M5K5 Seats - Prem Cloth Hi-Back Bucket AWS Smoker I s Group ( " ~"i "'~':) . DGB Transmission - 4-Speed Automatic ERH Engine - 4.0L Power Tech 1-6 NHM Speed Control YDH Owner Communication Program YGF 8 Additional Gallons Of Gas 2TJ Customer Preferred Package 2TJ 26J CUstomer Preferred Package 26J ~-1VV Customer Preferred Discount ~41 MINNEAPOLIS - DAA L41 MINNEAPOLIS - PPA!EB-PF 199 DESTINATION CHARGE HB 67100 MDH# EP 08182 1977 ~ --------------------------------------------------- . I MSRP RETAIL TOTAL 22,890.00 lIS VEHICLE IS MANUFACTURED TO MEET SPECIFIC UNI! -rREQUIREMENTS. THIS VEHICLE IS NOT MANUFACTURED FOF IREGISTRATION OUTSIDE OF THE UNITED STATES. --------------------------------------------------- ...... I ~ I ~ee ....P. ~.~ ~ BUICK _ - . . RESOLUTION 99 - AUTHORIZING PURCHASE OF MOTOR VEHICLE BE IT RESOL VED by the CIty CounCIl of StIllwater, Mmnesota, that the purchase of a Jeep Sport from Lake Elmo Chrysler for the Planmng Department IS hereby approved Adopted by CouncIl thIS 5th day of January, 1999 Jay KImble, Mayor ATTEST Morh Weldon, CIty Clerk MEMORANDUM TO Mayor and CouncIl FR CIty Coordmator RE Forester Contract DA December 30, 1998 DISCUSSIon Steve has gIven you a separate memorandum requestmg the approval of forester related work programs for 1999. The CIty presently has a contract WIth Ms WIdm that runs from July 1, 1998 thru June 30, 1999 The contract currently provIdes that the work programs can be authorized by issuance of a "letter of authonzatIon" (see attached contract) I thInk It would be appropriate to extend the contract thru December 31, 1999 and the City could then Issue a letter of authonzatIOn for the proposed work (which is for calendar year 1999) RecommendatIOn CouncIl approve work program for Forester and amend current contract by extendmg contract to December 31, 1999 ... 11~ - . . - . . FORESTRY CONSULTANT CONTRACT ThIs contract IS made July 1 ,1998, between the CIty of StIllwater, a Home Rule Charter City of the third class, eXIsting under the laws of the State of Mmnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, "CIty", and Kathy Widm, Plant Health ASSOCIates, Inc 13457 Sixth Street North, Stillwater, Minnesota 55082, "Consultant" RECITALS The CIty desIres to retaIn the semces of the Consultant to proVIde consu1tmg servIces In the development and maintenance of a forestry management program Consultant agrees to perform these semces for the City under the terms and condItIOns set forth in this Contract. In consideratIon of the mutual promises set forth herem, It IS agreed between the CIty and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the following semces on behalf of the CIty 1 Assist in the development of long-range needs and goals for a forest management program. 2 Assist in the development of a tree protection and preservatIon program 3 Assist in the development of a tree preservation ordinance 4 Assist 10 the development of guidelmes for tree preservation in new development areas 5 Provide following other services as dIrected a Inspect trees on publIc and private property for dIsease, insects, hazards and mamtenance Complete inventories of trees on boulevards and in park areas to assist with planning for future maintenance and planting needs Make recommendations regarding tree specie selectIOn, maintenance and planting specificatIons for trees on boulevards and in park areas Inspect development parcels regardmg vegetation resource IdentificatIon, construction damage mItIgatIon and re-planting of suitable plant species b c. d. Page 1 e ReVIew development and landscape plans for commercIal and resIdentIal development projects regardmg construction damage mrtIgation, tree speCIes selectIon, and mamtenance and planting specIficatIons ProvIde recommendatIons for the control of illvasIve plant speCIes, for establishment and restoratIon of natural plant commurntIes, and for other natural resource ISsues as needed Wnte grant applIcatIons for federal, state or other funds that may be avaIlable for tree preservatIon related programs AssIst m obtammg Tree CIty status Attend Parks and RecreatIon COIllIIllssIon. CIty CouncIl or other meetmgs as needed f g h SECTIONll. PLACE OF WORK It is understood that Consultant servIces will be rendered largely ill the field or at Consultants place of business and not in the Office of the City SECTION m. COMPENSATION 1 The CIty will pay Contractor on a mopthly basis m accordance with the following a $5000 per hour for services that range from one (1) hour to five (5) hours per month. b $4300 per hour for services that range from six (6) hours to fourteen (14) hours per month c $38.00 per hour for services that exceed fifteen (15) hours per month. d Ordmary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the CIty provIded that pnor wntten approval IS given by the City 2 The CIty shall issue a letter of authonzatlOn to the Contractor authorizing the Contractor to perfonn servIces per this agreement The letter shall include a summary of the work program and the estimated number of hours that the consultant WIll prOVIde m order to carry out the authorized work The letter of authorizatIon shall be sIgned by the CIty Coordmator or lus/her deSIgnee and shall be used as authonzatIon for the Contractor to proceed with the work program ., :J For purposes ofdetennimng compensatIon, the hourly rate of$38.00 shall be paid for services rendered dunng a three month period At the end of the three month penod the hours worked shall be averaged for that penod and the Contractor shall Page 2 e . . e . . be entitled to receive additIonal compensatIon based on the average number of hours worked per month and at the rate establIshed in Section III 1 4 Contractor shall submit an mvoice to the City to receive payment for services J The invoice shall contam a descnpnon of the services rendered mcludmg the dates and hours the work was performed The City shall pay contractor witlnn seven (7) days from the date of the next regularly scheduled City CouncIl meetmg after the mvoice is subffiltted to the City. SECTION IV. STATUS OF CONSULTANT TIns Contract calls for the performance of the services of the Consultant as an mdependent contractor and the Consultant will not be considered an employee of the City for any purpose SECTION V. INDEMNIF'ICATION Any and all claims that arise or may arise against the Contractor, Its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obhgation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, Its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, mcluding attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or wIllful act or omission of the Consultant, its agents, servants or employees, m the execution, performance or failure to adequately perform Consultant's obhganons under tins Contract. SECTION VI. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. SECTION vn. DURATION ThiS contract will be in effect from July 1, 1998 through June 30, 1999 and wIll be renewable on an annual baSIS upon mutual agreement by both partIes 1b1s agreement may be termmated by either party upon sixty (60) days written notice to terminate the agreement by the party Page 3 'Z1.. IN WIlNESS WHEREOF, the partIes have set there hands tins ~ day of July 1998 Page 4 City of StIllwater By By ~LJ~ ... ~ldon, CIty Clerk Plant Health Associates, Inc BY~~~ thy WIdm e . . . . . MEMO To: From: Subject: Date: Mayor and CIty CouncIl II ~ Steve Russell, Community Development Drrector ,....... Report on 1998 ACtIVIty and AuthonzatIon of Contract for 1999 Work December 22, 1998 Background In July of 1998, Kathy WIden was lured as the CIty Forester SInce that tune, she has worked WIth CIty staff and a Tree Task Force on a draft Tree OrdInance and other tree protectIon actIvItIes (see attached 1998 report) For 1999, staff IS recommendIng a contract for servIces sinular to 1998. ActIvItIes WIll mclude educatIonal actIvItIes, sIte plan reVIew for tree protectIon and aSSIst In adnumstratIon of tree protectIon process. Recommendation Acceptance of 1998 report and approval of 1999 contract for servIces (resolutIon). Attachment -I '5"0 PUL'~ HEALTH ASC Memo TQ : Nile Kriesel Coordinat.or City of StUlwa_r Steve Russell Com... Devel. Director City of StUJwaler From: Katharine D. Widin, Ph.D. Con.ultblg Forester Plant Health Associaks, Inc Re: Proposed Fore.try Contrad Services for 1999 Service model boulevard tree inventory. Croixwood 2. inventory (ret.., In parks 3. survey trcc.. & shrub species in publicly owned ravines 4 newsletter articles (4), newspaper articlt' (I) 5. telephone calls from rellldents re. trees 6 finish tree protectIOn ordmance 7. grant-wntina (ConservatIon Partner - DNR) 8. revi~w status & prepare proposal for mainteJlance program for public treec; .9. woodland management plan - open space and private lot" LIberty & Legends .10 site design review for wooded lots - Liberty & Legends :I: II other 'lite revIew/tree protectIon/management projects -most fees for forestry consultmg services paid by developer P02 ~. -..... 12/22/98 Estimated Hours 3S hours 20 hours to hours 10 hours 10 houn 10 hours 10 hours 15 hours . 30 hO\lr~ ~ hours 15 hours Total = 215 hours (City = 120 hours, Developers;- 9~ hours) oJ> . '6'0 PLANT HEALTH ASC P03 . Memo To : Sten Russell Comm. 0.".1. Director City of StDIw.tcr Nile Kriesel Coordinator Cit)' or Stillwater City Council City or Stillwater From: Kathariae D. WidiD, Ph.D. Consult.... Forester Plant Health A~d.tel, Inc. 12/22/98 Ji'orestry Report 199' I began work as a forestry consultant witb the Oty of Stili" atcr in July 1998- Some oflhc proj"13 which J bave been iuvulvc:d ",ilh this year are as follows: I.ProJect: Estabbshment of a ForestJy/Natural Resources Task rorce m.lde up of CItizen represcntati VC3 from the Op&:'n Sp*,c COIIDJuUee and Park and Recreation Cummi&"iion, Comm. Dcve! Dir. Steve Russell and myself AceomplblJaments: ThiS task force has developed goals rur a mUDlclpaJ forestry program and ,dso reviewed draft'> "fthe propo)cd lr&:c prole<..lJon ordinance. . 2.ProJeet: Drafting of a revised tree protection ordmance for the City which addresses protection or ~c:s aDd wooded natura1 al'C:tl$ OU the pruperti~ left lo be developed within the City - this Ordln8m.."t\ .1IM> requires the licensing of commercial tree workers doing work withm lhe City. Ac~omplishments: The ordinance is in Its final draft and will be reviewed by the ta.~'" force and City Staff in Jal1UlU')', thcn forwtU'ucxllo the Pldnning Commission. 3. Project: Site design review for wooded lots in liberty Development and review of other project "n:a:J within the City where trees ha\'&: bc&:u ur will be dCCecled by deve10pment Accomplishments: Working with builders and developers, we have Identified whIch trees <:an be saved 011 site and whicb :>houJu be Rllluveu. I also made f'eCommendabons on tree protection and maintenance pr.!ctices to improve health of trees remaining on development sites. 4. Project: ('ree Protection Standards and Tree & Shmb Planting Standards A~c:omplishmentsl I wrote these standards to be used in reg"olrd to development fro~ects Within tbe Clc1' ThclKl DDdatd3 state how t.ce, a.e: to be prutect~ (lunng development and how trees & shrubs are to be planted after development. These standards help Insure tbe maXImum survival and health of both the eXlsbng aces and the added landscaping. . '0'0 PLA.'iT HEo\LTH Ase )998 FOI estry Report. StllI....ter . 2 S. Project: Public education regarding tree Insect and dIsease problems, tree ldcmtdicatlon, tree selectlOll and care, bazaJd tt~S, and managll:mem of jIIva..ilie plaut" Accomplishments: The: City set up a phone Ime for relndents to caJl In \It Ith thel ( que!attoll$ rl!;galdulg ll~"" dJllI ....hl11b.... (n:tIlCJle,,) ci JJuUJut:( uf Ll.':lt:phullc 1..i1l-> I~J n:;)icJcutll who called for infonnatlon. ProvIding aCClJratc infonnatlon on trees and free care for reSident" I'> a valuable servlCC which ba5 the reslllt of improving the appca~c and heaJth of [he C'1[y's trees I also ~ro[e an artic1e for the City new,Jeueron man.!gemenl of curopean buckthorn, an lDVllSlve plant wluch IS a senous threat to our natIve woodlands. 6. Project: Site revlcw of existmg vCictafJon in anncxatlon area Accompl1shml"nts: Touring these sites was beneficial in tenns of detennining what natural features existed in the anncxabon alea and bow the reVIsed tree: prote;t10D ordinance could ~t addrc53 the protc~t1on of these fcftturcs.l made recommendations regarding sites with remnant natJvc vegetation whIch o;bould be in"'~llgared further for resource identificatIon and management. .-1- PO..! . . . . . . RESOLUTION No. 99 APPROVAL OF AGREEMENT BETWEEN THE CITY OF STILLWATER AND KATHARINE WIDIN, PLANT HEALTH SPECIALISTS, INC. BE IT RESOLVED, by the CIty Councll of Stillwater, MInnesota, that the agreement between the CIty of Stlllwater and Kathanne Wldm, Plant Health Specialists, Inc for consultmg forestry work IS hereby approved, and the appropnate CIty staff IS authorized to sIgn satd contract Adopted by the CIty Councll tills 5th day of January, 1999. Jay Kunble, Mayor ATTEST Morh Weldon, City Clerk RESOLUTION 99-5 APPROVING RETAINER AND HOSPIT AL/MEDICAL INSURANCE CONTRIBUTION FOR CITY ATTORNEY FOR YEAR 1999 BE IT RESOLVED, by the CIty CounCIl of the CIty of StIllwater, MInnesota, that the retamer for CIty Attorney DaVId T Magnuson be $53,734 00 and that the CIty contrIbutIOn toward group hospItal/medIcal msurance premIums shall be up to $400 00 per month for the year 1999 Adopted by CouncIl thIS 5th day of January, 1999 Jay L KImble, Mayor Attest Morh Weldon, CIty Clerk . . . STAFF REQUEST ITEM _ DEPARTMENT: Englneenng . . DATE: December 31, 1998 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to promote Dan Crimmins to light equipment operator Tim and I are satisfied with Dan's Job performance This would be retroactive to January 1. 1999 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted for In 1999 budget ADDITIONAL ITEMS ATTACHED YES NO 2L- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBMITTED BY Ll L*- cjA ~ DATE. KlaYt~~~I~. City Engineer December 31, 1998 .. . . - . . -.... !.! MEMORANDUM .-.. TO: Mayor and City Council Shawn~~der~, Civil Engineert; $. December 28, 1998 FROM: DATE: RE: Curve Crest Boulevard Extension Hold Harmless Resolution DISCUSSION In the first meeting of December, City Council passed a resolution requesting a variance from Minnesota Rules for State Aid Operations 8820.9936, to allow a portion of Curve Crest Boulevard west of County Road 5 to be constructed less than the mlmmUffi deSign speed of 50 km/h (30 mph) In mid-December, the City presented its request to the state variance committee and received approval However, one condition of approval by the State is receipt through , council resolution that indemnifies, saves and holds harmless the State of Minnesota all claims, demands, actions or causes of action arismg out of or by reason of construction of the street or highway because of the variance. RECOMMENDATION Staff recommends that Council considers and approves the ResolutIOn Holdmg State of Minnesota Harmless to Rule 8820 9936. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 99- RESOLUTION HOLDING STATE OF MINNESOTA HARMLESS FOR VARIANCE TO RULE 8820.9936 ... RESOLUTION NO. 99 - -- =-- e - RESOLUTION HOLDING STATE OF MINNESOTA HARMLESS FOR VARIANCE TO RULE 8820.9936 WHEREAS, on December 1, 1998 the City Councll of the CIty of Stlllwater adopted resolutIon 9~05 .a ~esolutIon requestIng a vanance to Mmnesota Rules SectIo~ 8820.9936 the portIon of Curve Crest Boulevard from StIllwater Boulevard to 62n Street; and WHEREAS, after the proceedmgs conducted by the Mmnesota Department of TransportatIon m a proceedIng known as a request for vanance, the Deputy CommIssIoner of the Mmnesota Department of TransportatIon ordered the Vanance be granted upon the adVIce of a variance comnnttee appomted expressly for the purpose of recommendIng to the Deputy CommissIoner a vanance from Minnesota Rules for State AId OperatIons 8820.9936 so as to permit the desIgn speed less than the mimmum; and '- WHEREAS, the vanance is conchtIonal upon the receIpt by the State of MInnesota of a resolutIon that indemmfies, saves and hold harmless the State of Mmnesota ag81nst claims out of the variance; NOW, THEREFORE, BE IT RESOL YED: that the CIty of Stlllwater, County of Waslnngton, State of MInnesota mdemnifies, saves, and holds harmless the State of MInnesota and Its agents and employees of and from clauns, demands, actIon, or causes of actIon ansmg out of or by reason of the grantIng of the vanance furthermore, the CIty of StIllwater agrees to defend at ItS sole cost and expense any actIon or proceechng begun for assertmg any claim (If whatever character ansmg as a result of the grantIng of the vanance . I HEREBY CERTIFY that the above IS a true and full copy of a resolutIon presented to and adopted by the CIty of StIllwater, County of Waslnngton, State of MInnesota, at a duly authorized meetIng thereof held in the CIty of StIllwater, MInnesota on the 5th day of January, 1999, as chsclosed by the records of s81d CIty on file and of record m the office. Jay KImble, Mayor .1- ATTEST Morh Weldon, City Clerk . . . . STAFF REQUEST ITEM DEPARTMENT: Building Inspection DATE' January 4.1999 DESCRIPTION OF REQUEST (Briefly outline what the request is): The Inspection Department is requesting permission to purchase a new pick-up truck that has been approved In the 1999 Capital Outlay Budget Bids are attached for your review. The preferred vehicle would be the 1999 Ford Ranger from Tousely Ford. FINANCIAL IMPACT (Bnefly outline the costs,lf any, that are associated with this request and the proposed source of the funds needed to fund the request) 1999 Capital Outlay Budget approved $20,000 00. Bid amount IS $16,544 plus tax and licenSing at approximately $1100.00. This would bring the total purchase price about $2,300 below the budgeted amount ADDITIONAL INFORMATION ATTACHED YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING I ORDER TO B ED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY DATE J... L/- q Cj . . . illwater ~ =---: ,~ THE BIRTHPLACE OF MINNESOTA . J The City of Stillwater Building Inspection Department is accepting bids for a pick-up truck. The deadline for bid submittal is Wednesday, December 23, 1998. SPECIFICATIONS: Mid-Size extended cab or Full-size pick-up. Please submit separate bids for each size V6 or V8 engine, automatic transmission, 4-wheel drive with interior engagement (no Lock-out hubs), AMlFM radio, AlC, delay wipes, rubber floor (no carpe.!), dual tanks if available, sIlver or gray in color with minimal pinstripinglaccents. Please include estimated delivery date on bid SUBMIT BIDS TO: Attn: Building Inspection Department City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Questions should be directed to Allen Zepper at 651-430-8826 or Cindy Shilts at 651-430-8827. CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121 , :NGP?30 VEHICLE ORDER CONFIRMATION 12/17/98 17:21:09 --k __________a Dealer: F58016 1999 RANGER Page: 1 of 1 ~; 0: 0001 Priority: 99 Order Type: 1 Price level: 916 ')rd PEP: 861A Cust/Flt Name: SrILH20 INSPE PO Number: .. RETAIL DlR INV RETAIL DLR INV R1S 4X4 SlJPERCAB XL $17275 $15657.00 TOTAL BASE AND OPTIONS$1968S $17694.00 RC NED. PLATINUM CC T01Al 1968& 17694.00 E 60/40 CLOTH NC Ne *THIS IS NOT AN INVOICE* 2 MED.GRAPHITE f?t I ~~j :~tE~Rl~/FM ClK NC NC I q f.o<i5( c efD~Co",,-t$ 39V .3.0L FFV V6 ENG NC NC, _ Iqq rOrut 441 AUTOMA1IC OfD 1095 931.00 ---/7'_ql' -r":nVDr'rn r7F .P216 STEEL OWL NC NC ~ ~~, ~ <86 3.73 REG AXL f. NC NC I Co ..1-.tA s/~ I" ~ fh~SCc v/l.'fS 163 FRf LIC BRACKEr NC NC 7~ 7 v 1 'OS 1160# PAYLOAD NC Ne , /' ,72 AIR CONDITIONER 806 684.00 -J 75"1/'-1 +- + D p( D(~l"fl~, 0'" , 8 U& GAl GAS 12.00 / 0 /t_" U' vLIJ '\ 'DEST AND DELIV 610 510.00 Db vuO r I :1=Help F2=Return to Order .--- 1-~~JJr :4=Submit F6=Add to Library I ~~~Ir 199 - PRfS& F4 10 SUSMI1 ~I ttS +ttx + Lc"C (r'f A-""J-) .q, S' (;;tt( .(U~( -(-t;1f/L. S-kI1t1QrL ~{.d-o - LocI<.. f-l... b s / de/lilt wi (NlS, NC e.arrd SttlHtlG vq", Jit~ UY\\/- W04ld be- All ord-ey Ol.{, + Erlf. . 11-&"\,+ fF; - S wk 5 0(( i- lL.. /r& / '1 fr. . TIUSI.IY reD Paul Goulet Commercia' Account, Fleet, Lease SpeCialist (612) 484-7231 ExL 317 FAX (612) 484-8939 (800) 792-1050 Pager (612) 235-1459 http IlWwwtousleyford.com NO HWY 81 .. COUNTY RD E WHITE BEAR LAKE. MINNESOTA 55110 .!it-, "~" CNW-G 0 VEHICLE ORDER CONFIRNAfIOIJ 12/17/98 17:25:18 Dealer: F58015 = - --- 1999 F-S.ERIE-rro---- Page: 1 of 1 Order No: 0001 Priority: 99 Order Type: 1 Price Level: 916 0rd PEP: 50?A Cust/Flt Name: STILH20 INSPE PO Number: RETAIL DLR INV F18 Fl~O 4X4 SS R/C $19655 $17217.00 139/1 ~n1EELBASE YN SILVER CC MEr : CL01H BENCH , NED GRAPHITE .XL SERIES .BLK AERO MIRRS .AM/FM STFR1CLK ;42 .ARGNT STYL WH-4 NC .OIRONE RR BUMPR 192 4.2L EFI V6 ENG l4U fLlC 4-SP AUTO i52 .P23S BSW A-S <19 3.65 RfG AXLE NC Ne ;3 FRT LIC BRACKET HC NC -l=Help F2=Return to Order 4=Submlt F5=Add to Library 199 - PRESS F4 TO SUBMIl M. S ~ct I ('U.e.( -kiV\/( S~(\Ildr,{ .'to-LoC.k.. -HLiO, d-eki~ Wiplr-5, )JD Car IJe.T Sft,f\,~r~ & ~"\ ~ un \:\- l}l1)l.I. \ i1- Dro\~{" 0'^-'1- ~ ql\ (jJ\<S flit. IlbD~t <6 -/0 ." OlA,t I l)t g !qg NC Rf'TAIL DLR INV 202 6000# GVUR NC NC 572 AIR CONDITIONER 805 684.00 10 US GAL GAS 15.00 DEST AND DELIV 640 640.00 TOTAL BASE AND OPTIONS 22095 19402.00 4.2L ENGINE DISCOUNT (500) (425.00) NC~ rorAL 21595 18977.00 *THIS IS NOT AN INVOICE* NC NC 995 NC 846.00 ~;;toq~ ~~\l - "3 II r fOrd D~${cvl\f . I f$'f 7 -, ]:1\"0 ,U-. .. ;1.00 j:LISle'1 S Di~C()~l\r ) s ? 11 \ t> iJ. D\5lCC"''\ t 00 0 CD"'" l.}- ~ 11111 ~--L 1'll\S 1-<<y ftM (i~ Itni) ,eUII.IY reD =- Paul Goulet Commercial Account, Fleet, Lease SpeCIalist (612) 484-7231 Ext. 317 FAX (612) 484-8939 (800) 792-1050 Pager (612) 235-1459 http IlWwwtousleyford.com NO HWY 61 . COUNTY RD E WHITE BEAR LAKE. MINNESOTA 55110 ,~ ffi ')'ft" .~/~ ;".~ --, ' " ~- ~ . STILLWATER MOTOR COMPANY · Chevrolet · Buick · GEO · Jeep · Eagle · · FAMILY OWNED SINCE 1922 · Junction of Minnesota Highways 38 and 5 5900 STILLWATER BOULEVARD NORTH · ~O. BOX 337 STILLWATER, MN 55082 · (612) 439-4333 Building Inspection Department City of Stillwater . - 216 N. Fourth St. Stillwate~~.55082 December 22, 1998 Dear Sirs; Thank you for givmg Stillwater Motor Company the opportuni!}t to bid on the truck . that your department is purchasing. < ~ ~. '. ~ ..,' ~ ~ ,. ';' :II; S <lit . ';<< 1'" :II. _ '" ~ <E t ~ ~ ~.,"" . Stillwater Motor Company will orde~ ~s tru~ .for you fr~~ Ch~~olet, with delivery expected in about 12 to 14 weeks. : ~ .:.::.... , . . . , .. ~ 'Q This truck does meet the specifications of your reQuest. ""v w~ " <p ...t':'", ::~'+ Stillwater Motor Company will sell this truck to the City of Stillwater for $21,999.00 plus any applicable taxes or license fees. Please contact Todd Peterson at Stillwater Motor Company with any questions, or to place this order. --;~~ Todd Peterson .\ . ""'-'-1 (i) I Gee "')I.~ ~ BUICK _ . Junction of Minnesota Highways 36 and 5 5900 STillWATER BOULEVARD NORTH · P.O. BOX 337 STillWATER, MN 55082 · (612) 439-4333 Building Inspection Department City of Stillwater 216 N. Fourth St. Stillwater,~.55082 December 22, 1998 Dear Sirs; Thank you for giving Stillwater Motor Company the opportuni~ to bid on the truck that your department is purchasing. < . t~ ~. yO )~ 4 ,. (o.c 4'..J . Stillwater Motor Company will order this trucKf.Qr you from Chevrolet, with delivery expected in about 12 to 14 weeks. -.~." _ ... This truck does meet the specifications of your request with the exception of the jo' rubber floor, this truck does have floor carpet. Stillwater Motor Company will sell this truck to the City of Stillwater for $19,295.00 plus any applicable taxes or license fees. Please contact Todd Peterson at Stillwater Motor Company with any questions, or to place this order. . ....-...- I @ I Gee II!!.' )l.~ ~ BUICK _ ;; f~+of('t LAKE ELMO CHRYSLER (651) 777-1316 · Toll Free: 1-800-717-1316 L;l. ... l tr 9 g Salesperson ~, Address (Middle) (Middle) Slale ~COUnIY W~ Co-Buyer DOB Home Phone zIP5~K ~ Buyer D L /I Buyers Insurance Co " Policy /I PLEASE ENTER MY ORDER FQR NewO !JqdO Demo 0 Llenhol~ Address . YEARg ~ ItMKfJ (J [MOf{.... ,,_ /5l>CTBOf( ~ -f1 SION v-I{ A-1 I ,J'}J'AnJI ~ INTERJ?'! 100.-.... / H~V- VIN, (J rLlC , CJ TAB EXP DATE I STATE MilEAGE DELIVERED uA ON OR ABOU ... CASH PRICE OF VEHICLE FREIGHT DEALER INSTALLED OPTIONS n ^ D~lf ..l____: O. , (~.A C'J ,. -^ k',,~ 7 'J.: _ U Ii{ C;'.... ~ . ~ ; ~ · .1 >AA A.. g-,.." . Ifl, --... J r __C" n TRADE-IN DATA ..JJ.. ~"'-.. W.., ~~ llu ~"",~'" 0 - _ I MAKE r MODEL plOOY D~ ~ ~.. ^--.::A. ~ STYLE . - ......A..... '~.... -- __......... ~ '_-TlJ" f' "= ~ I LIEN HOLDER S ~ (vn L~u I'l.L NAME ADDRESS -7 ~ \ - ... LICENSE ./ ~~ lEXP d - L _.60 ~ ~~d~or lit ...~ .1- PLATE' STA DATE MI~ TRANSMI~ , NO - ... DOES YOUR TRADE IN HAVE A BRANDED YEsD NoD L)1I, ,.A .,. ~~ j~ ~ ^..Il,_.IIJ b TITlE OR INSURANCE SALVAGE HISTORY' POLLUTION CONTROL SYSTEM DISCLOSURE I , , , /' - - - (TRADE-IN VEHICLE) TOTAL 71>,'"10,5 /' In order to comply With Minnesota Statues, Section 325E 0951, no person may transler a motor vehicle WIthout ProViding a wnlten disclosure 10 the transleree (buyer) certifying the condition 01 the pollution control system LESS TRADE.IN ALLOWANCE FOR USED VEHICLE Transleror (seller) hereby certlllee, to the best of his/her knowledge that the pOllullon control system on thiS vehicle, being traded In. Including the restncted TRADE DIFFERENCE gasoline pipe, has not baen removed, altered, or rendered inoperative Seller's SIgnature Ql) LICENSE PLATE STATE & LOCAL TAXES I DEALER'S DISCLAIMER OF WARRANTY TITLE & TRANSFER FEES FEDERAL LUXURY TAX LIEN RECORDING FEE DOCUMENT 21 lID The Dealer expressly dlsclBlms all warranties, either exprass or Implied on the ADMINISTRATIVE FEE vehicle sold, except any warranties offered and expIamed In Paragraphs 10 through SERVICE CONTRACT 13 on the back 01 thiS contract Buyer acknowledges receIVing thiS InfonnallOn before the sale and further acknoWledges haVing read and understood the prOVIsions on the back 01 thiS contract TOTAL LICENSE" FEES Buyer's Signature Ql) CASH SUBMITTED SUBTOTAL WITH ORDER DEALER'S POLLUTION CONTROL SYSTEM DISCLOSURE lESS BALANCE OWING TO (VEHICLE BEING SOLD) LIENHOlDER ON TRADE.IN Trsnsleror (Dealer) hereby certolles to the best or his/her knOWledge thaI the TOTAL DOWN PAYMENT oo'ro/ syslem on thiS vehICle being sold ,nClud,ng the res'rlCled gasoline TOTAL AMOUNT DUE ON DELIVERY t been removed ahered or rendered 'noperallYe and back 0' thiS CONTRACT compnse the entire CONTRACT allectlng thiS purChase The DEALER Will not recognize any verbal agreement or any olher agreement or nders ndln 01 any nature You cartlfy Ihal no credll has been exlended b dealer lor Ihe urchase ollhls mOlor VEHICLE You certify Ihat you are 18 years 01 age or older and acknowledge gyp >ce'Ylng a copy 01 Ihls contract The tenne 0' th,s CONTRACT were agreed upon end the CONTRACT Signed In the dealership on ,e date noted at top 01 thiS 'onn II DEALER IS arranging Credit 'or YOU, thiS CONTRACT IS not valid ntlf a cred,t disclosure 's made as described In Regulation Z and you have accepted the credit x1ended OTlCE OF SALESPERSON S LIMITED AUTHORITY ThiS conlract IS nOl valid unless SIgned and ~cepted by Sales Manager or Olllcer 01 Dealersh,p IMPORTANT: THIS MAY BE A BINDING CON- TRACT AND YOU MAY LOSE ANY DEPOSITS IF YOU DO NOT PERFORM ACCORDING TO ITS TERMS. "Cepled @ t<Z\ LAKE ELMO CHRYSLER __ 11144 SnLLWATER BOULEVARD NORTH (HWY. 5) · LAKE ELMO. MN[l-I~~ (651) 777-1316 · Toll Free: 1:800-717-1316:;;:> _ Dote l -/<( -<] I . SoI_ ~ ,t Ms cA ..t.' _ (Middle) (Middle) ~ Slale ~ Counly ttJ_ Home Phone Buyer D L 1# Buyers Insurance Co ZioS'S"O Sl Buyer DOB Co-Buyer D L 1# Pollcytl Co-Buyer DOB PLEASE ENTER MY 9BQ.ER FqR New 0 UseS1.0" Demo 0 Lienholder Address VEARC1GJ I~/- (J... IMflJJ-..u :v.... (1l1!'W"..v.J~ 4..prr~V6 -,4.( 1-"'" 1&._ VIN' " I L1C , TAB EXP DATE I STATE MILEAGE CASH PRICE OF VEHICLE FREIGHT Ll 1\/.../) 11 I , J \.4 0 IA..A ,." --"."..- / - ~ II /J/J vo Ill'" .4~ ~ I~ .. '-{ ()~( 'i F-A- F~- '19 =J 107 ... {f --. NAME ADORESS TRADE-IN DATA J MODEL IBODV I STYLE I MAKE LICENSE PLATE' MILEAGE NOW LICENSE STATE TRANSMISSION I~P I DATE DOES YOUR TRADE IN HAVE A BRANDED nTLE OR INSURANCE SAlVAGE HISTORY'> vesD NOD POLLUTION CONTROL SYSTEM DISCLOSURE (TRADE-IN VEHICLE) In order to comply With Mlnneso/a S/atues, Sechon 325E 0951, no person may transler a motor vehlde WIthout proVIding a wrInen disclosure to the Iransferee (buyer) certl/ylng the condlllon of the polluhon control system Transferor (s.lIer) hereby certllies to the best of hlslher knowledge, that the pollubOn conlnll system on this vehicle, being traded In, Including the restncted gasoline pIpe, has not been removed. allered, or rendered Inoparat,ve Selle"s Slgnaturs lID DEALER'S DISCLAIMER OF WARRANTY : TIle Dealer expressly drsclalms all warranbes, either express or Implied on the vehICle sold, except any wanantJes offered and explained In P8I8grephs 10 through 13 on Iha back of thiS contract Buyer acknowledges rec8lVlng this Informadoll before the sale and further acknowledges haVing read and understood the provISIons on the back ofthll coQtract Buye"s SIgnature lID DEALER'S POLLUTION CONTROL SYSTEM DISCLOSURE (VEHICLE BEING SOLD) Trans'erorlDealer) hereby cert,',es 10 Ihe besl 0' hiS/her knowledge Ihal the Ira! sySlem on IhlS vehICle being SOld InclUding 'he reslnclad gasoline been removed eharad or rendered Inoperal'YI IN~...... / DELIVERED A ON OR ABOUtl DEALER INSTALLED OPTIONS '" - 1\ ~1J .. ~ '" AA ,I,(l~1LA -: ~ ~~,. a~v_ I".L "~k~ Aln:" ~ ~(jA ~.U J/':"4 <;:;)AA.A'"~''' ("~-""O__ . IIJJ : -1\... Llt...Il\ fi 'l1.Jo\ J ~ rIl ,. T ,,;:1;;;.::': ~ -i\,.. _#".->0i4: _ .. , fJn LAJ 1w.A.IL I /J ~,J, 0. - (J '[1..0 V7 .AI ~A Ii o - ~A _ ~ j)~. A ~..LJ;.; tbA _^^/J.... I-Lo , . VI TOTAl J7.91/J/' LESS TRADE-IN AlLOWANCE FOR USED VEHICLE TRADE DIFFERENCE LICENSE PLATE TITLE & TRANSFER FEES LIEN RECORDING FEE J ! I , 21l1li I I J I I STATE & LOCAL TAXES FEDERAL LUXURY tAX DOCUMENT ADMINISTRATIVE FEE SERVICE CONTRACT TOTAL LICENSE & FEES CASH SUBMITIED WITH ORDER LESS BALANCE OWING TO LIENHOLDER ON TRADE-IN TOTAL DOWN PAYMENT TOTAL AMOUNT DUE ON DELIVERY --. SUBTOTAl -. end back 0' th,s CONTRACT comprise the enl,re CONTRACT affect'ng thiS purchase The DEALER will not recognIze eny verbal egreemen! or any other agreemenl or nderslandlftg of any nalure You certl/y Ihal no cred'l has been exlended by dealer for the purchase of this motor VEHICLE You certl/y Ihat you are 18 years of age or older and acknowledge 'celvlng a copy oflhls conlraCI The terms of thiS CONTRACT were agreed upon and the CONTRACT ..gned In the deatershlp on 1e elate noted at top of thiS 'orm "DEALER IS arranging Credit 'or YOU. thiS CONTRACT la not valid ntl' a credit dIsclosure,s made as descnbed In Regulation Z and you have accepted the credit .tended OTICE OF SALESPERSON S LIMITED AUTHORITY ThIS conlract IS nOI valid unless signed and cepled by Sales Manager or Olllcer 01 DealershIp cepled @ IMPORTANT: THIS MAY BE A BINDING CON- TRACT AND YOU MAY LOSE ANY DEPOSITS IF YOU DO NOT PERFORM ACCORDING TO ITS TERMS. ~ . RANDY ITEN CHEVROLET-GEO-RV CENTER r- ....I Gee ..,.",...A." Interstate 94 at ExIt '2 . HUDSON, WISCONSIN 54016 WI 7.15-386-2341 MN 612-436-5231 FAX 715-386-7752 DECEMBER 18, 1998 PRICE FOR 1999 SIVLERADO FULLSIZE EXT CAB LESS FLEET ALLOWANCE $22,571.13 (300.00) $22,271.13 THIS IS BASED ON A FACTORY ORDER AND DELIVERY WOULD BE IN MARCH OR APRIL OF 1999. THANK YOU FOR THE OPPORTUNITY TO BID. · c::~~ SALES MANAGER ,3' -- . '. . RANDY ITEN CHEVROLET-GEO-RV CENTER r- ..I Gee ...",...A5" Interstate 94 at exit #2 . HUDSON, WISCONSIN 54016 WI 715-386-2341 MN 612-436-5231 FAX 715-386-7752 DECEMBER ~8, ~998 PRICE FOR ~999 4WD S-~O EXT CAB LESS FLEET INCENTIVE (OR NATIONAL REBATE AT TIME OF DELIVERY, WHICHEVER IS GREATER) $20,282.00 (500.00) $~9,782.00 THIS IS BASED ON A FACTORY ORDER AND DELIVERY WOULD BE IN MARCH OR APRIL OF ~999, OR COULD BE SOONER IF WE COULD FIND A VEHICLE IN STOCK SOMEWHERE. THANK YOU FOR THE OPPORTUNITY TO BID. · ~o), ERNIEL. ~ SALES MANAGER ~ . . '[I]~ . IllPlfWlPflI BPOBJJCS ~~ 14702 N 60th Street (Hwy. 36) P.O. Box 19 Stillwater, Minnesota 55082 651-430-2900 Cl~ of Sull\\ater BuddIng Inspection Depanment 21.J r-.;- .JUl Street SuIl\\ater Ml' 55082 Dear SIrS Routson Motors Inc. Stllh\ater offers the foIlo\\lng ,elucle for sale on an order out basis untIl Jantw) 31. 1999 SpecIficauons are enclosed An~ mcenuves In place at ume of del1veI) become the customer"s . Pnce FOB Stdl\\ater. MN $18.92608 plus an~ appl1cable regtstrauon fees AnuClpated deln el) time appro'\lmatel~ 70 da} s from date of noUce of bid a\\ ard Thomas J CoIl . Sales and LeasIng Routson Moto . Inc Still\\ater. MN 55082 ..:!. /t?/pfMig/Pe aJlJitiEC?Iff HWY 36 & OSGOOD PO BOX 19 STILLWATER, MINNESOTA 55082 TOM COLLINS SALES & LEASING 1-80().747-1047 FAX (651) 430-1162 651/430-2900 . . . STAFF REQUEST ITEM J:!C,f 12/ ",..... DEPARTMENT MEETING DATE AdmrmstratIon DESCRIPTION OF REQUEST (Bnefly outlIne what the request IS) InternatIOnal InstItute of MumCIpal Clerks Annual Conference - MorlI Weldon May 23-27. 1999 RegIstratIOn AIrfare Lodgmg Allrox.Cost $425 00 $265 00 $500 00 $1190.00 FINANCIAL IMP ACT (Bnefly outlme the costs, If any, that are assocIated WIth tins request and the proposed source of the funds needed to fund the request) In Admmstrabon Budget for 1999 ADDITIONAL INFORMA nON ATTACHED YES_ NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBMITTED BY MorlI Weldon Date 12/30/98 . Memorandmn To: Mayor Kunble cc: Nile Knesel From' Larry Dauffenbach, Police Cluef Date. 12/28/98 Re Juvemle Accountablhty incentIve Block Grant I am requestmg that the CIty of StIllwater accept the JuvenIle Accountablhty Incenttve Block Grant agreement awarded to the Sttllwater Poltce Department . The grant IS from the State of Mmnesota Department ofEconoDllc Secunty/Workforce Preparatton branch The award to the CIty is $5,462 This Grant requIreS matchmg funds of $607, bringing the total spent on the program to $6069 The money will be used for contmumg trammg and educatton of school personnel, students, and patrol officers In the area of youth violence and drug abuse Money may also be used to purchase equipment related to Juvemle cnmes. Action Requested A resolution acceptIng the grant and the authoflty for Mayor K.1mble to Sign the grant . RESOLUTION NO 99- ACCEPTING GRANT AND APPROVING AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE STATE OF MINNESOTA FOR THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT BE IT RESOLVED by the CIty CouncIl of StIllwater, Mmnesota, that the Agreement between the CIty of StIllwater and the State of Mmnesota, aCtIng through Its Department of EconoInlc Secunty (DES), Workforce PreparatIOn Branch (WPB), for the Juvemle AccountabIlIty IncentIve Block Grant Program, IS hereby approved, and the Mayor and Clerk are authorIzed to SIgn saId Agreement Adopted by CouncIl tins 5th day of January, 1999 ATTEST Jay Kimble, Mayor MorlI Weldon, CIty Clerk . . . . . . Memorandum December 28, 1998 TO: Mayor and CouncIl FROM: TIm Thomsen -rr- Parks DIrector SUBJECT: Permit to Consume DISCUSSION: DIane and I are In the process of settIng up the 1999 calendar for park reservatIons. In our mscussIOns we have determIned that over one third of the permIt requests ask for a Pernnt to Consume. Our park fees are consistent With other CItIes, but many of the cIties do not allow alcohol in parks, therefore they do not have the added responsibIlItIes of staff to process these permIts (extra permIt prepared and a report that Will be given to the police department on a weekly baSIS) At tIns tIme, we do not have a fee for consumption permIts and I have requested that the Parks Board recommend to Council that a fee for consumption pernnts be put In place. At theIr meetmg on December 21, 1998, the Parks Board recommended a fee of $25.00, effectIve January 1, 1999, for a Permit to Consume. RECOMMENDATION: I recommend that CouncIl accept the Parks Board recommendatIon to place a fee of$25.00 for a PermIt to Consume and that local non-profit orgamzatIons, or as determined by the Parks DIrector, be exempt from thIS fee ACTION REQUIRED: If CounCIl concurs with the recommendatIon, they should pass a motion adoptIng Resolution No 99- , RESOLUTION SETTING PERMIT TO CONSUME FEE RESOLUTION NO. 99- . RESOLUTION SETTING PERl\lIT TO CONSUME FEE WHEREAS, the Stillwater Parks Department and Parks Board has determmed the need for a fee for a Perrmt to Consume, and WHEREAS, StIllwater City Code SectIon 48-1, Subd 5 authonzes the Parks Board to establIsh charges or fees for uses of CIty parks, and WHEREAS, the CIty CounCIl can establIsh fees by resolutIOn duly enacted from time to tIme NOW THEREFORE BE IT RESOLVED by the CIty CouncIl of Stillwater, Mmnesota that the fee to obtam a PermIt to Consume IS establIshed at $25 00 and local non-profit organIzatIons are exempt from thIS fee (1 e Elks, Eagles, VFW, LIons etc ) or as determmed by the Parks DIrector. BE IT FURTHER RESOLVED that thIs resolution shall be effective as of January 1, 1999 Adopted by the CIty CouncIl thIS 5th day of January, 1999 . Jay KImble, Mayor ATTEST MorlI Weldon, CIty Clerk . 2 . . . ...- ( (~ ~jHwate\ THE BIRTHPLACE OF MINNESOTA i) 1 REQUEST FOR INSTALLATION OF BANNER ~~ f ~...~\....c...~\ ....... APPLICANT . ~ ~ ORGANIZATION~ ~ ADDRESS TELEPHONE430- G, J 33 2 3 4 ACTIVITY BEING PROMOTED BY PROPOSED BANNERS C/vluVIrrM~~ at -tilL ~ ---1J{)\). dO 4 ~ ,) ~ BANNER LOCATION REQUESTED 5 ~ o o Mam Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolhners)* Chestnut Street at Union Alley (Flrstar Bank) *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6 DATES TO BE DISPLAYED ~O\l. 5-l-h +hru. ~qq'1 7 COMPANY INSTALLING BANNER -1:h ..-r~cA Si~h oS Address~d.~ Coml"rl~e.ia..l sl-.(~;t\IJ) Phone t.f39 -lYo"L{ FOR OFFICE USE ONLY D City o MnDOT Date (Required for Mam Street Locations) Date Installer venflcatlon Date BANNER REQUIREMENTS ATTACHED CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121 MEMORANDUM TO Mayor and CouncIl FR CIty Coordmator RE GoodWill IndustrIes donatIon center agreement DA December 30, 1998 DISCUSSIon Accompanymg thIS memorandum is a Memorandum of Contmuance Agreement With GoodWill Industnes to operate a "donanon center" for 1999 The agreement IS the same as m past years and the City receIves "pass' thru" funds from Wash.1ngton County specIfically for thIS purpose RecommendatIOn CouncIl approve Memorandum of Contmuance Agreement WIth GoodWill IndustrIes for 1999 ~1~ .. . . r;:i1JW1 ~~ (i]~ , ..,J GOOdWIll IndustrIes. Inc. December 14,1998 Easter Seal SocIety of MInnesota's mISSIon IS to City of Stillwater 216 N 4th Street Stillwater, MN 55082 Attention Nile Knesel support people wIth dIsabIlIties or dIsadvantages m achIeVIng theIr goals for Dear Nile, educatIon. employment and mdependence. I am enclosing four copies of the Memorandum of Continuance Agreements for 1999 Please forward them to the Cities of Bayport and Oak Park Heights after you have signed them for Stillwater After these Agreements are signed by all three cities, please return them to me . Thank you for once again choosing to support Goodwill/Easter Seal by assisting with the operating costs Incurred by running this donation center In turn we are pleased to assist you In diverting reusable donations from the landfills and furnishing you with this tonnage for your solid waste abatement goals I Will send a copy of these signed Agreements back to each City, Stillwater, Bayport and Oak Park Heights Thank you for continued support In 1999 Sincerely, ;frmJa 111 ~ Linda Garcia Collection Manager [ll CroodwIll/Easter Seal .-4. Como Avenue _ Mmnesota 55108 (. ~-2591(VoIce) (612) 646-042.J (TTY) (612) 649-0302 (I...-\X) ~ood", Illeasterseal@Ich.mge com CONTINUANCE OF MEMORANDUM for the Cities of Stillwater, Oak Park Heights and Bayport JANUARY 1 - DECEMBER 31, 1999 . It IS hereby agreed that Goodwill/Easter Seal (hereafter GoodWill) Will prOVide collection services to the Cities of Stillwater, Oak Park Heights and Bayport, MN (hereinafter cIties) The scope of services Includes the acceptance of household matenal for reuse, as Identified In Attachment A To prOVide said services, Goodwill Will maintain an Attended Donation Center In ItS store at 14460 N 60th Street, Stillwater, MN The term of thiS continuance of onglnal agreement IS for January 1 - December 31,1999 GoodWill agrees to maintain Its liability Insurance to cover the Attended Donation Center The Cities agree to pay $ 50 per household for the collection of reuse matenal to GOOdWill, as Identified In Attachment B and to prOVide adVise and counsel to GoodWill for the services prOVided by GoodWill . Other than stated In thiS memorandum, the provISions of the onglnal agreement shall remain In force Passed and adopted thiS day of ,1998 Date , By City of Stillwater , By City of Oak Park Heights Date Date ,By City of Bayport . Date /~I fig, By Goodwill/Easter Seal $k.J g ~ . . ATTACHMENT A ATTENDED DONATION CENTER Cities of Stillwater, Oakpark Heights and Bayport GOODWILL - ADC ACCEPTABLE MA TERIALS 1999 clothing lamps linens hardware and tools portable working TV's / stereos games and toys curtains knickknacks small working appliances salable furniture, bed frames, tables, sofas, etc (STORES ONLY) GOODWILL - ADC UNACCEPTABLE MA TERIALS - 1999 . hazardous waste tires plumbing fixtures household battenes Fluorescent Fixtures / ballast's house-hold hazardous waste carpet, carpet scraps & pads Ig counsel stereos & TV's scrap metal large appliances (refngerators, freezers, stoves/ovens, washers, dryers, air conditioners, dehumidifiers, furnaces, garbage disposals, microwaves, trash compactors, water heaters, etc ) automotive Items (lead aCid battenes, lubncants, additives and Oils, antifreeze, etc) mattresses, box spnngs (Including water beds) Recyclables (glass, aluminum, newspnnt, cardboard, office paper and plastiC) . ATTACHMENT B CONTRACT COSTS ARE SHARED ON A PER CAPITA BASIS BETWEEN THE CITIES, DETERMENDED BY THE MOST RECENT CENSUS DATA 1999 Total Cities Household Population = 8,232 X 50 = $4,116 00 $343 00 per month Stillwater 5,881 X 50 = $2,94050 2,94050 /12months = 245 04 Oak Park Heights 1,556 X 50 = $778 00 778 00 /12 months = 64 83 Bayport 795 X 50 = $397 50 39750/12 months = 3313 . . . . . . RESOLUTION NO. 99- APPROVING MEMORANDUM OF CONTINUANCE FOR GOODWILL ATTENDED DONATION CENTER NOW THEREFORE, BE IT RESOLVED by the CIty CouncIl of StIllwater, Mmnesota, that the Memorandum of Contmuance for the Attended Donation Center at the StIllwater GoodWIll Store, attached as "Exlnblt A", IS hereby approved Adopted by CouncIl this 5th day of January, 1999 Jay KImble, Mayor Attest Morh Weldon, CIty Clerk MEMORANDUM TO Mayor and CouncIl FR CIty CoordInator RE Purchase of carpet sweeper and golf eqUipment for fieldhouse DA December 30, 1998 DISCUSSIon AccompanYIng this memo are proposals for the purchase of a carpet (turf) sweeper and vanous items needed for a golf drIving range for the St Croix Valley RecreatIOn Center fieldhouse I am recommending the purchase of the Scout 28 battery powered sweeper for $2795.00 and the golfmatenal for $3709.48 These Items are part of the FF&E budget for the complex RecommendatIOn CouncIl authonze purchase of carpet sweeper @ $2795 00 and golf driVIng range matenal @ $3709 48 .. /}J~ 1(d24-e - Id '/~~ -!o J24v -". #- - /l - ~ ~ "fr:, ~~~~ . . . ~ . . . - . Provlduzg A Cleaner Environment Prepared For: Doug Owner SupeTVlsor LIly Lake Arena III Arena Ave Stillwater, Mn 5555555 Phone 651 439-1337 Prepared Bv: Daleo 3010 Broadwa\ Mmneapohs MN 55413 Buzz Connor - Sales Rep Phone 612 331-8940 Labor Analysis Propos.al #: 1 Created: 10/29/98 Caster/I\[OBLES' ~ J-lqs:OO Labor Cost Summary Bulldmg Arc.l Current Annual Proposed Annual Annual Labor L.abor Labor Savm~ Dome Flcld hou~e $8,299.20 5811.90 57,487.30 Tot.lI: 58,299.20 $811.90 57,487.30 Proposed Cost of System: $3,219.67 Tinle Required to Payback Initial Purchase: 5 Months Page 10f2 . Proudmg A Clean,,' EnVlrtln""nl . Machine Technical Specifications Part Number 603366 Product Name. Scout 28 Battery Powered Sweeper Prmted On. 29-0ct-98 Page 1 The Scout 28 provIdes versatility to easIly handle any cleaning need With It's compact size and maneuverability. the Scout 28 works easily In confined areas and around obstacles as well as In open spaces The Scout 28 excels at cleaning carpeted areas, hard floor and textured surfaces Controls on the Scout 28 are convemently located at the operator's fingertips Handle columns and gnps are ergonomically designed to reduce operator fatigue while increasing operator control ThiS sweeper features qUiet running, light touch steenng and maneuverability The vanable speed control ensures that the machine matches the sweeping conditions Technical Data B.lttCf) S)stem Battery Count Battery Run Time per Charge Chargmg Umt Description Coverage Per Battery Charge B10ller S)~tem Battery Description Dlrt/Debn'l Reco\ef) S)~tem Dry Recovery Capacity Filter Description Hopper Construction Description PIOductlVlt) Cleanmg Width Maximum Coverage Rate Per Hour \V.lrr.mt) Warranty . 1 3 Hours Automatic battery charger 80700 Square Feet One 12 volt 105 amp hour battery 9 Bushels Filter surface of 13 45ft Vacuum formed ABS plastic Hopper holds 9 bushels 28 Inches 26900 Square Feet per Hour 1 year parts and labor . /' ;orOR .sER TEL' Dee 11'98 No.003 P.02 003913 UUU I A IIUN Savoie Supply Co., Inc. 2613 S.E 4th Street. Minneapolis. MN 55414.3241 Phone (812) 379.7711 Fax (612) 379.2731 1 SAME ST. CROIX CATERING STILLWATER MN. ~ NEW ~T. CROIX CATERING STILLWATER MN. REIoERENCE NUMBER EXFIRES SLSP TCPMS WH ~ rl r FREIGHT NONE 30 DAYS 1 PREPAID ~ 1000 ADVANCE 3008 SWEEPER Wll 105AH BATTERY & CHARGER 1 EA 3739.000 EA 3739.00 DOUG; PLEASE CALL ME AT THIS # 617-8245 THANKYOU! KEVIN LODAHL . 3739.00 .00 .00 ','_ SUBTOTAl. MISOELLANEOUS r I r. T r..... ~ tJ , "T.IlY'f'i :..~. fi:~!~''ol'~ ... ~:A'~;"-r.k............ ..,........ ...... _ "'\ ... ":.JJ. ......,t .....~... .~, t :fu~t...... J....t" . J ' . DEC 17 '98 10 42 FR WITTEK GOLF SUPPLY 1773 463 2150 TO 16514302415 P.02/02 QUOTE NUMBER 1103 (WI' ,~ .,.ua A "'1JOM~CUt~ 1IINQ! 19.. WTI'TEK GOLF SUPPLY CO . INe. 3650 N. AVONDALE. CHICAGO. II. 60618 PHONE 773.463-2636 1.80D-869-1800FAX 773.463-2150 CUSTOMER NO . 509229 DATE 12-17-98 . SOLD TO ST. CLAIRE VALLEY REC. CTR. 1675 MARKET DR. STILLWATER, MN 55082 1/ PAGE ~ItIS )., ~,r6;O ~~v ~I Quote Valid Far 14 Day.:. lo Ycur InqUllY Dated' 12-17 - 9 8 ~ t; " (L 0 Proposed Sluppmg Date' vJ O(Z 4 QuotedBY' TONY CLAY C("70 f.c;..~ C\10 -'1""32-6 PO.B. 1 CUSTOMER. ORDER. NO SAlESMAN OloFla COO! TF;RMS DOUG qry.ORDERED PR.ODUCT NO DESQUl'TIQN PRICE AMOUNT 15 78192 100 72801 200 72801 500 72801 TURF MASi'ER TEE MAT WHITE WITTEK RANGE BALL RED PINSTRIPE WHITE WITTEK RANGE BALL RED PINSTRIPE WHITE WITTEK RANGE :BALL RED PINSTRIPE FREE SHIPPING ON WHITE WITTEK BALL ORDERS OF 500 DOZ OR MORE STRIPED GB 6 SELECT GRADE RANGE BALL THIS USED BALL CAN BE STRIPED RED, GREEN, BLUE, BLACK 1 3/4. WHITE RUBBER TEE 2" WHITE RUSSER TEE 2 1/4. WE! TE RUBBER TEE PRICES DO NOT INCLUDE TAX AND SHIPPING. PLEASE BE AWARE OF THE EXP. DATE ..000 .500 2,835.00 650.00 6_250 1,250.00 2,975.00 5.950 1 72481 4.950 4.. 20 78803 20 78804 20 78806 0.620 0.650 0.690 12.40 13.00 13.80 -I ~-c/LO~~ ~ fJv'iJ y,,0; -'\1/' ,~ 0 ~.,~.~ ~~b.(r~&;J -JiJ ~ 1\\,0 rr-~'oJ(ff \~'b <b1L v-C)V ~ r 7 ,\J e-;/ 1~1: ./ dJz.- 10 \ \ ~/ alA ~ SUBTOTAL PAYMENT REeD. DISCOUNT TAX . TotAL 7754.15 % % 7,754.15 Accepted By. Dale '- DEC 17 '98 10.20 7~ "?l90 . I" 10m. cf!:- ~ Y"'\~~\';::> t CJ~ 773-463-21513 PAGE E:l2~ d4/~ &(0--1 "\O~\ ~TAL PAGE. 02 ~ SEE 1l!1lMS a: OONDllIONS ON REVTJt:Sl? Sl~ DEC-17-98 THU 13:13 ..:"=4 Hollrock Engineering, Inc. po. Bol( 378. HadlQ}', Massachusotts 01035 (413)586-GOLF(4663) FAX (413)586-FAXX (3299) .....-".___..d ~. ..... p.a1 J:J'" .... 43s ,;J..l (p S- Det ember 17, 1998 1'0 Ooug Blildle\' }.rom Paul Barnclrd D.ear Doug ... 1 hunk YOll fOI the phone call this mOIDmg As per your reque~t, J have typed up the f()lJllwing quole on the items we spoke about It goes as tollows . () I Y I:' 25 ::!5 10 lOODoi' DESCRIPTION ASTRO TURF SQUARE MATS RUBBER TEES 1 3/4" RUBBER TEES 2" 70 BALL CAPACITY PLASTIC' PAIL~ RECONDITIONED RANGE BALLS SHIPPING COST GRAND TOT AI.. I I'Ervt # <.11 6S \1f1 3;4 Mf::! PllM B(iI AMOUNT $ 307"\ 00 12 SO 12 1() 180 00 1700 00 45~ 00 $5435 00 \V~ nl.,o lalked about different quantities of range balls and new range ball.. 1 have hsted the ill11m\ling npllons for the balls and the grand total pncing '.. OptlOIl f,~ ~C;(J [>Cl7en Reconditioned Dans $) 12500 Grand Total $ 4810 00 Opllon ~ \ .:J08 DOlen 1\iew Wilson Range DaUs 5228072 Grand Total $ 6015 T.!. OptIon t~ ~ :!4{) Dozen New Wilson Range Ball~ $1341 60 Grand Total $ "076 60 The Recol1<.htlOned DaJls are the brand names everyone is playmg with. no cuts and have a rcd ..tripe al mmd the ball They CODle packed 50 dozen to a bag T ht' '\;C~ Wll.,on l3alls helve a black stripe around them and say Wilson Range on them Thl..'lll l.\'m~ poll'k 24 dozen to a pack fbl'; ord~r would need to be pre-paid before shipment All is in stock and leady to go Pit. eN:' feci trct.> H) ~all me with any questIons on this matter I look i'of\>,1ard to speaking Wtl h 'r ()U .;nl)n I o ;. ~i1h \'( e!'r g~~--t-- '0 .- , .' , - , ~~4~~ \ \.' '\\ RESOLUTION 98 - 249 AUTHORIZING PURCHASE OF CARPET SWEEPER AND GOLF DRIVING RANGE MATERIAL FOR THE ST CROIX VALLEY RECREATION CENTER BE IT RESOLVED by the City Councll of StIllwater, MInnesota, that the purchase of a Scout 28 Carpet Sweeper and golf dnving range matenal for the St Croix Valley RecreatIon Center IS hereby approved. Adopted by CouncIl thIS 5th day of January, 1999 Jay Kimble, Mayor ATTEST Morh Weldon, City Clerk . . . , ( e . . MEMORANDUM TO Mayor And CouncIl FR CIty Coordmator RE AIr QUalIty Survey- Library bulldmg DA December 31, 1998 DISCUSSIon I am requestmg that the CouncIl authonze an mdoor aIr qUalIty survey for the StIllwater Pubhc Library bulldmg Pnor to her departure from CIty employment, Marcy had obtained quotes from two firms to provIde such a survey Accordmg to Marcy's memo the proposal submItted by Apphed EnVIronmental ServIces, Inc. ("AES") appears to be the most appropnate The need for an mdoor aIr quahty survey IS the result of an mspectIon of the bUIldmg that Marcy and I conducted With Lynne BertalmIO earher thIS past summer The bUIldmg has areas where mOisture has created mold WhICh m turn IS causmg air quahty problems Unfortunately I mIsplaced (forgot') the work that Marcy had done untll now Therefore, I am now requesting that the work, as proposed by AES, be authonzed The work IS $990 plus $75 per matenal sample The total cost Will probably be m the area of about $1200 to $1500 The work IS srmllar to a Phase I envIronmental study However, further analysIs/study may have to be done based on the results of the study In any event, the CouncIl Will be provIded With the results of the survey and addItional mformatIon to determme what further work may need to be done Recommendation CouncIl authonze mdoor aIr quahty study by AES for StIllwater Pubhc LIbrary buildmg ~~ Memorandum August 19, 1998 To NIle ~ From Marcy [(; Re Air Q Survey LIbrary As requested, I have located a couple of Environmental Engmeenng firms that can perform an arr qUalIty evaluation at the LIbrary The compames I contacted were referred to me by the aIr qUalIty person on staff at the Mmnesota Safety Councll, so I am told that they are both reputable companies. They d1d, however, come m With drastically dIfferent numbers for the survey work The attached proposal from A E S was the lower of the two at $990 (vs $2,000) A.E S also notes that biologIcal samphngs of water damaged matenals Will be an addItIonal $75 per sample, and wIll I'm sure need to be added to the $990 estlmate Keep m mmd that thIS IS only an estimate for a Phase I SIte analYSIS Once they've gone through the bUlld1ng they may find that addItIonal testmg needs to be performed, which would of course add to the overall cost Would you hke me to order the study? ~ } . . . , ". /' . . .E.S APPLIED ENVIRONMENTAL SCIENCES, INC August 6, 1998 Marcy Cordes City of St1llwater 216 North Fourth Street Sullwater, Mmnesota 55082 Dear Ms Cordes. Apphed EnvIronmental SCIences, Inc. (AES) 15 pleased to submIt tlus proposal to provIde a Phase I Indoor Air Quahty survey at the Mumcipal LIbrary m St1llwater. SCOPE OF SERVICES We propose to provide a Phase I Indoor All Quahty survey desIgned to provIde a prehmmary evaluauon of the mdoor arr quahty in the facility Further profeSSIOnal servIces may be recommended at the conclusion of tlus study, but are not mcluded m the scope of this miual survey. Our one-day site viSIt normally conSISts of the followmg actIviues: 1 _ Intemews with Identified bU1ldmg occupants WIth concerns about mdoor arr quahty (opuonal). 2 _ Evaluatlon of eqUIpment maintenance, housekeepmg procedures and control strategIes for arr condlti.onmg and energy management. 3 - Inspecuon of HV AC equipment and the assocIated mechanical rooms 4 _ Measurement of carbon dioxide, carbon monoxide, relative hurmdity and temperature. 5 _ Measurement of arr flow from air dlstnbution dIffusers (2'x 2' and 2'x 4' dIffusers only). 6 - Measurement of mOISture content m bU11dmg materials with possible water damage 7 _ Samphng of water-damaged bwlding materials for bIOlogICal contaminauon (addItional cost). The Phase I SIte VISIt IS followed by a detalled wntten report The report summanzes and dIscusses the results of the site VISit and provIdes recommendations for further acUon, If necessary. SUMMARY OF CHARGES Our standard rate for a cerufied mdustnal hyglenl5t 15 $70 per hour. M1leage WIll not be billed due to the close proxunity of the project We estlInate that the survey will reqwre no more than 12 hours mcludmg preparauon and report wnung The cost for rentmg an all day carbon dIOXIde recorder and the dlffuser measurement mstrumentaUon is $150 We propose to provIde these servICes for $990. If bIOlogICal samphng of water-damaged bU1ldmg matenals 15 requested and deemed appropnate, the laboratory charges may add an addluonal $75 per bulk sample Smce we have four Certified Industnal Hyglernsts (Cllis) on staff, we are tYPICally aVailable to proVIde these servIces upon request Please call If thIS proposal does not meet your samplIng needs or your budget constraInts Thank you for the opportumty to submIt tins proposal Srncerely, BL Kevm D Cairns, CIH P98-120 mac kc ---- 5075 Wayzata Blvd 0 SUite 285 0 Minneapolis. MN 55416 0 (612) 545-5510 0 Fax (612) 545-7883 RESOLUTION 99- AUTHORIZING AIR QUALITY SURVEY FOR THE STILL WATER PUBLIC LffiRARY WHEREAS, two quotes have been receIved for the an au qualIty survey at the Stillwater Pubhc Library, and WHEREAS, Apphed Envuonmental Services, Inc was the lowest responsIble quote, NOW THEREFORE, BE IT RESOLVED, by the CIty Councll of the CIty of Stillwater, Mmnesota, that an au qualIty survey by Applied Environmental Services, Inc at the Stillwater Pubhc Library is hereby approved Adopted by CouncIl thIS 5th day of January, 1999 Jay Kimble, Mayor Attest Morh Weldon, City Clerk ( , e . . \oJ I J"'~J" ,"41... V I l~ J...t I OW:-'E~ 0 COL'iSTaLCTION ~P. 'lAGER 0 ). aChITECT 0 CONT:tKTOR 0 F E_D 0 OT~E~ C :I .CONSTFlUCTION MANAGER-ADVISER EDITION · J AlA DOCt>lE:<T G70II0I2 (Ynsc:uc".oros on re"e:se: slce) \ . pqOJ'ECT 5T CRO~l V;iLEY 5?O~TS CC~?~~~ 1625 ~a~<et D=~le 5c~11Nace=, ~ 55082 C- ~ \GE o~:Jn "0 012 ( 'an-e :zud !1ad"""~1 1":7."1;0''10,.1:-::: November 30, 1998 10 CO''t-':VC70R G:'; OLSE:~ CO:;57 co J DC (.,aml! ~Ild _d""~J ? 0 Be..( 20 19C2 S Gre=le~ Sc Sc~llNa:e=, ~i 55082 ?QOj::CT "05 9 iOJ ~ CJ,'tT"{'~CT FO=\ C:'C.J' c.: Sc:.ll"..-a:e= CO'''T"{'~CT DAT:: Oc:ober 29, 1997 The Conc:::.ct IS c::!~l"gec! ::.s {ollc~s See actac~ea l:.st:.~g I Not valid until signed by the Owner, ConstructIon Manager, Arc:lltect and Contractor I I Tne or.gl!'2l (Concr:lc. Sum) n-.a.~:,;~'.;;:r"'t}Q:-f:aiEC~ffiia: W'..s . '{e:~ ci.:lng~ b~ prc:"/'cusl., :luchonzed Ch:lnge Orccos Tne (COl"cr.::c- Sun) .x:~~.aa."{;mor co cnlS C.12'1gc Orec" 9o-:;S The (Concr.::c. Sum) ~\'Ndl be: (mc:e--..scd)I<:~'O:.~X;~~-'e:X ~V chIS Ch:lng~ Orcc" Tne:: new (Concr:lc;: Sum) JCOC~""Ht.~t.~ .nc'uc'og chis Cn:lngc Orec- wIll be:: Toe:: Concr.::C" Time will be (mc:c::-..sdW,f.ii=f;;:~;;;a;'ruF.c:~~y Tr:e d::.ce or Subscntl::1 Ccmck'Ion :l.S of me:: e::ce or chIS C~::ngc Oree::' me"c'cre IS s 5,591,012.00 s 981,371,.00 s 6,572,386,00 s 44,398.00 s 6,616,784.00 l Deceober 10, ) c::vs 1998 NOTE TIus sumrr-::rl doe::s not re:'1cc' ch::nge:s '" c~e CCnlr.lc' Sun C.Jnlr.:c' IUTc or Gu::r.:n'e::::! \I:'<:.'T1um p",(.: ...me1 h::vc be:., 2UC.,Orl7C::! bv Cons,ruc"on Cn:lnge: Dlrec'lvc G w'. OL5Dl' CONSB.C'CTION CO . I'l'C CONST'tLCTION \I...i'I"GC:~ P.O_ Box 20 St~ll~acer, MN 5j082 ~DJV ~P'-' 6f -- / I..?~.y?? Tl~ Ste:an Ste:a~/La=son ~"C.;17ECT 80i N ~t~ St StlllNa~e~. ~ ~;nR? ADDRESS DATE Sf O"TE c: Stlll"..ater CONTa..CTO~ CH:' O~ 'IE't 216 N ~DORES5 Lt:1 St. S-,ll"'--,,~ l..___NGI..__, ~ 55082 ADDRESS Sf DATE Sf DATE .trm r. -=z~. AlA. ccc:.:lofEfT Gi'01IO.b . C" ....'1c:: OROE~ . CC/'lffil.C10/'l '>4....'~cn"'C\I~c'l :::lITON . .9';2 :DIllON . ~l^" ~ g:,W: . Thlc. ....\lE'l..:O..'1IN'l.lil. TI OF o\Rc..,riEG'l. n~ NE'''' YC'l\ \H.'L! .., r: .:J;^-'....INGION OC. 11('(,6.,:'Jl ~)....' i ~NIhG.. Ur.llc8ncod phclDo:lpylng 'nOiIrt:as u.s. ccpyr.c:;ht l8ws ~ W1II ..:qe<:: :ro.. VlC~1O/' ~ :e.;aJ ~~cn - CAUTION You should use an original AlA document which has thiS caution printed In red An original assures that changes WIll not be obscured as may occur when documents are reproduced. G701/CMa-1S92 ~ I 11/30/98 Change Order if 012 . Item Amount 1 Concrete floor seal 5 20,272 2 Furrush & mstall fire exhngUlshers 5 460 ., Furrush & mstall fire exhngUlsher cabInet as requested by .J Fue Ouef KIm Kallestad 5 158 4 Cove base at rooms #105 & #106 5 678 5 Extra VInyl base per attached pr 5 638 6 Extra pamhng of HV AC ductwork 5 1,092 7 Anchors ill the dome for future scoreboard S; 412 8 Two (2) lever handles lookIng trIm and one (1) threshold at door #108A 5 493 . 9 Extra cylmders master keyed to Oty's keyIng system $ 736 10 Addlhonal sod requested by Oty 5 10,030 11 Gypsum board at room #15 and under staIrs liB" & "e" & at the north elevator shaft $ 1,905 12 Extra glazed hIe under the wmdows In the lobby 5 910 13 Face bnck to enclose back SIde of reader board 5 992 14 Locker benches (spl1tcost between Kellmgton and Ot)') Crt)" s cost IS Included In tlus change order S; 1921 15 Extra IN AC ductwork S; 2,004 16 Pamhng three (3) roof top umts 5 1,126 17 AddIoonal cost on mtenor gIu-lam members S; 571 Total S 44,398 . , . RESOLUTION 99- APPROVAL OF CHANGE ORDER # 12 FOR THE ST CROIX V ALLEY RECREATION CENTER BE IT RESOLVED, by the Clt) CouncIl of the CIty of StIllwater, Mmnesota. that Change Order # 12 for the constructIOn of the St CrOIX Valley RecreatIon Center m the amount of $44,398 00 IS hereby approved . Change Order # 12 I Concrete floor seal $20,772 00 2 FurnISh & mstall fire extmgUIshers $ 460 00 3 FurnIsh & mstall fire extIngUIsher cabmet as requested by FIre CruefKallestad $ 158 00 4 Cove base at rooms #105 & #106 $ 678 00 5 Extra vmyl base per attached pr $ 638 00 6 Extra pamtmg ofHV AC ductwork $ 1,09200 7 Anchors m the dome for future scoreboard $ 412 00 8 Two (2) lever handles lookmg tnm and one (1) threshold at door # I 08A $ 493 00 9 Extra cyhnders master keyed to CIty'S keymg system $ 736 00 10 AddItIonal sod requested by CIty $10,03000 11 Gypsum board at room #15 and under staIrs "B"' & "C" & at the north elevator shaft $ 1,90500 12 Extra glazed tIle under the WIndows m the lobby $ 910 00 13 Face bnck to enclose back SIde of reader board $ 992 00 14 Locker benches (spht cost between Kelhngton and CIty) $ 1,921 00 15 ExtIa HV AC ductwork $ 2,004 00 16 Pamtmg three (3) roof top umts $ 1,12600 17 AddItIonal cost on mtenor glu-Iam members $ 571 00 TOTAL $ 44,398 00 Adopted by Council thIS 5th day of January" 1999 Jay KImble, MayOI Attest . MOIh 'Weldon, CIty CleIk , '/ ) - Ch\;(NGE ORDER CONSTRUCTION MANAGER-ADVISER EDITION .l,.!.l,. DOCl'ME'\iT G701/C\l:1 (Irs,rclC".onS cn re .e-se ,.eel OWNE~ 0 CONSTRLCTION M-\ 'P..GEll. 0 -\RCHITECT 0 COi'lTR.~CTOR C FIELD 0 OTr.E~ 0 I P~OJECT ST CROIX VALLEY SPORTS COMPLEX f\a7'~ 'met "'.~r',,) 1625 Harket Drlve Stlllwater, MN 55082 Cr..l,.\GE ORDER \jO 013 . 1~ITl.l,.T10N DATE l\oveJloer 30, 1998 TO COYj~~CTO~ G ~.,r OLSDI CONST CO, INC (\':;n"' .wet "ete"." POBox 20 1902 S Greeley St. Stllwater, MN 55082 PROJECT l',05 97031 CO'<H.:\.CT FOR Clty of Stlllwater , CONTRACT DATE October 23, 1997 Tr>c: Conrr:;ct IS cn:mged as foIIo~s See attached llstlng. Not valid until signed by the Owner, Construction Manager, ArchItect and Contractor ( Tne orIgm:ll (Concnc- Sum) 1XJ{IX.~~(XA1XX!KX!RX..'lli:<:~) v"JS 1'I,et ch:lnge by pre:. louslv authorized Cn:mge Oreees Tne (Concnct Sun) (R..'l:lfR1LCSS~~~Th~"l\,l prior to thiS Cnange Order 9.:;S The (Concr:lCt Sum) (~~~~ 9.111 be (mcreJsc:d) ~~ by this Cmnge Orecr Tne nc:w (Concr:lct Sum) CN..\l~~~'lt~~tl(!}l~j ancludmg thIs Ch:lnge Order Will be Tne Concncr Time WIll be (mcre:lsed) m...q~~Qt by Tne e:;te of SUOS.:l.ntl:l1 Comole'lon as of me d:lte of thIs Cn:lnge Orcer meee:fore IS 5 5,591,012.00 . 3 1,025,772.00 S 6,616,786..00 S 46,803.00 s 6,663,587.00 ( ) d:;vs DeceU:ber 30, 1998 :-OOTE TnlS SUmMJrV cocs not rcf]e:el erJnge:s II' lhe: COnlrJe. SUfi' COl'r..e.. Time: or GUJJ'Jnte:c:d ~IJ'I:,mu'11 P,KC v. h.en nuc be::... ~utnor,7C::d bv Cons..ruel on ChJnge: Olre:::u/c G. W. OLSEN CONSTRUCTION CO., COI<<STRLCTIOi'< M.1,."AGH P O. Box 20 Stlllwater, ~lli :rf;J-l- ~ C _'~ L &~~ B( INC. TIM STEF~S STEF&~/LARSO~ .1,.RCl-'ITECT 807 N. 4th St. Stlllwater, H~ 55082 ADDRESS 55082 /..<if/-}'B O.1,.TE BY O.1,.TE CITY OF STILLWATER COi'<TR..-\CTOR ADDRESS Q'Xi"E, 216 N 4th St. Stllhlater, ~lli 55082 ADDIl.ESS B( D.1,.lE B~ D'IE \ ---..... mIl CAUTION You should use an onglnal AlA document which has this cautIon printed In red An original assures that changes Will not be obscured as may occur when documents are reproduced . J\~g AJA DOC..JME.'IT G701IC\ta . Cr'''' "CE ORDE'l . COr-.~I'lLcrIO'l \'~:-' ~GE{ ~o\ I~e'l WIT'CN . J'.i":! E::>ITICN . \I~' ~ ~ .g:199:! . Pic \.'I~'l:C.\" H"'~-m.. Te OF ~'lC-lIT~Ci'> I-,~ 'IE J. YOR..... \h"U ,,~ """',hl"CiCt< DC 2I'U,6.,:<)! :.~C1Ir,-._ UOAR' I U ..~~" ..."./ NG nllcensed photccoP'Jrn9 v'olates US col'}" ght Il!'MI and WIll subjea the vlola'or :c \es.1f plOSl'Cl.l'on - G701/CMa-1992 ----....-...-~- ..--..-.....----~~--....-...-... . / ~?j I \ J . Summary Schedule B (cont.) Item Amount 113) CO #13 A) Cover duct chase operung (6) ill locker room comdor S 978 B) Caulkmg at precast and masonry umts S 4/903 q Moved access panel at penalty box $ 368 D) MIrrors (4) m women's toilet $ 505 #1 E) 27 upnght safety pads m Dome $ 4,486 F) Quarry tIle In conceSSIOn area by St. CrOIX Caters $ 3,600 G) Alummum plate at Dome arr chamber $ 140 H) Replaced plastIc lanunated top In conceSSIOn area $ 1/261 1) SIdewalks S 28/661 #1 J) Lock box $ 418 . K) Two (2) wall mounted forward throw fixtures above the west entrance $ 1.483 Total S 46/803 Notes #1 Had money mcluded In donated Items 11) TOIlet Accessones 1 2) SIdewalks EstImate S 3,000 $ 28/000 Actual 5 505 $ 28,661 I ie RESOLUTION 99- APPROV AL OF CHANGE ORDER # 13 FOR THE ST CROIX V ALLEY RECREATION CENTER BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, Mmnesota, that Change Order # 13 for the constructIOn of the St CroIX Valley Recreation Center m the amount of $46,803 00 IS hereby approved Change Order # 13 1 2 3 4 5 6 7 8 9 10 11 Cover duct chase opemng (6) on locker room Caulkmg at precast and masonry unItS Moved access panel at penalty box MIrrors (4) in women's tOIlet 27 upnght safety pads 10 Dome Quarry tIle m conceSSIOn area by St CrOIX Caters Alummum plate at Dome air chamber Replaced plastic lammated top m conceSSIOn area SIdewalks Lock Box Two (2) wall mounted forward throw fixtures above the west entrance TOTAL Adopted by CouncIl thIS 5th day of January, 1999 Attest $ 978 00 $ 4,903 00 $ 368 00 $ 505 00 $ 4,486 00 $ 3,600 00 $ 140 00 $ 1,261 00 $ 28,661 00 $ 418 00 '$ 1,483 00 $ 46,803 00 Morh Weldon, CIty CleIk Jay KImble, Mayor . , . . . ; . . . MEMO To: From: Subject: Mayor and CIty Council Steve Russell, Commumty Development Director ~ Case No. SUP/98-68 SpecIal Use Pemnt m BluftlandlShoreland DIStrict for Dock, Three Slips and a 30-car Parklng Lot December 22, 1998 Date: Background ThIs sIte is located m the St. CroIx BluftlandlShoreland DlStnCt requinng CIty CouncIl review and approval. The Planning CommissIon heard the request at theIr meetIng of November 8, 1998 and December 14, 1998 At the November meetmg, Issues regardmg temporary structure, Impervious surface and MnDOT reView were raised. At the December meetmg, addItional mformatIon was proVided from the CIty Attorney on temporary structure and the apphcant regarding ImpervIOUS surface. The project IS condItIoned WIth MnDot approval The consIderatIon for speCIal use penmt approvalm the Shoreland DIStrict IS hsted in the staff report and should be mcorporated mto the Council action. Recommendation DeCISIon on Planmng COmmlSSlOn recommendation Enclosure Staff Report and attachments CPC 12-14-98. .:t MEMO To: From: Subject: Plannmg CommIssIon Steve Russell, Community Development DIrector V ContInued Heanng from November 9, 1998 for SpecIal Use PermIt to Construct a 3- Shp Dock and ParkIng at 1513 North Mam, Case No SUP/98-68 December 10, 1998 Date: This Item was heard by the Planmng CommIssIon at your November 9, 1998 meetIng and contmued to this meetmg to receIve additional mformation AdditIonal mformatIon was requested by the COmmlSSlOn m three areas: 1 Is the deck and tent a permanent structure? (City Attorney) 2 Is the proposed parkIng lot surfacmg PeIVlOUS or lmpeIVlous? (CIty EngIneer) 3. Has MnDOT reViewed the plans? (MnDOT) The apphcatIon was referred to the CIty attorney, CIty EngIneer and MnDOT for comment. The attached response from the City Attorney has been receIved as of this wntIng. The CIty Engmeer has mdIcated that to specifics of site conditIons, parkIng lot matenal would have to be reviewed m detail before a fmal deCISIon on parkmg lot surface permeabihty can be made. Staffhas not receIved project comments from MnDOT. MnDOT suggested that If comments are not receIved by the time a Planmng CommISSIOn deCISIon IS made, a condition requmng an access permit from MnDOT would suffice. Other areas that need to be decIded by the COmmlSSlOn are condItIons of approval Number 3 and 4 regardmg number of shps and extent of apphcation site RecommendatIOn ConsIderatIon of additional mformatIon and deCISIon Attachments: CPC Staffreport and mInutes of November 9, 1998 CIty Attorney's letter of December 7, 1998 .:!- ~ . . . .) . . . PLANNING APPLICATION REVIEW FORM CASE NO. SUP/98-68 Planning Commission Date: November 9,1998 Project Location: 1513 North Main Street Comprehensive Plan District: Two-FamIly, BlufflandlShoreland, Flood Plain District Zoning District: RB Applicant's Name: John G Hoeschler Type of Application: Special Use Pernut Project Description: A specIal use pernut for constructIOn of a parkIng lot and three-shp boat dock. Discussion: The request IS for construction of a hghted 30-car parking lot, 20' x 20' deck area and three-slip boat dock. Two shps are 30 feet and one shp is 65 feet m length The proposal IS located on the banks of the St CrOIX River Just north of the Stillwater Yacht Club The site is located m the Duplex ReSIdential BluffiandlShoreland and Flood Plam Distnct, The dock construction wIll requrre DNR and Corp ofEngmeers approval In order to aVOid a vanance, the proposed deck would need to be at ground level. If the deck is a structure, then the 100 foot river setback requirement would apply. The apphcant mdlcates m his plans that the surface of the parking lot would be of washed stone to allow water to mfiltrate into the soil The washed stone would allow infiltratIon, but when compacted, may become impervious The Bluffiand Shoreland regulatIons allow 20 percent of the SIte to be impervIOUS. As proposed about 50 percent of the SIte IS ImpervIOUS If the surface matenal does not allow runoff to be absorbed The apphcatIon mdlcates three shps for one boat. Staff IS concerned about use of the other two shps and the pOSSIble impact on parkIng. It is suggested that one shp in addltion to the Lady Chateau shp be allowed for Lady Chateau related mamtenance purposes only and not for hire or recreational use The proposal mcludes a gradmg plan With erosion control measures. A grading pernut IS requrred by the City before any site alteration occurs The plm indicates a lilac and evergreen hedge to screen the parkIng from nver View. Rather than hlacs, natIve npanan bushes that create a natural buffer should be used. No advertJ.smg slgnage IS proposed directed toward the nver River signage is not allowed m this dIStriCt. No water and samtary sewer ServIce IS proposed Because the project IS located m the BluffiandlShoreland District, the following findings and standards must be met (see attached Fmdlngs and Standards). This applicatIon has been ~ SubmItted to the DNR for comments as reqwred No comments have been receIved as of this writing. . Recommendation: RecommendatIon of approval to CIty Council as conditioned Conditions of Approval: 1. The deck shall be eIther setback 100 feet from the nvers edge or located at natural grade. 2. A landscape plan mdIcatmg natIve plant matenal that buffers the parkIng area from the nver shall be submItted for approval to the CommunIty Development DIrector before budding pernuts are Issued 3. The project SIte shall be enlarged to mamtam the 20 percent ImpervIOus surface maxImum. 4 The dock shall have two shps, one shp for Lady Chateau and a second shp for operators boat No leasmg or rental of the second shp or vessel 5. ThIS approval IS for a 70 passenger maxImum Lady Chateau and not transferrable WithOUt City approval. 6 Any tent erected shall be located on the ground level deck and shall blend WIth the summer vegetation color of the shore and vegetatIon. . 7. The HydrolOgist's computations shall be revIewed and approved by the CIty Engmeer 8 A gradmg permIt with erOSIOn control measures shall be approved by the CIty before any SIte alteration occurs. 9 The landscapmg shall be mstalled before operation of the busmess begIns orproVlde a bond/cash deposit of 125 percent of estimated landscape cost. 10. There shall be no advertising directed to the St CrOIX River 11. A hghtIng plan shall be reviewed and approved by the Community Development DIrector before mstallatIon LIghtS shall be directed down With the source of hght concealed. 12. Any reqwred Corp ofEngmeers, MnDOT and DNR approval shall be obtained before City buildmg permIts are issued. :!- 13. Th1s special use permlt shall be reVlewed m one year after approval for conformance With conditIons of approval. 14. Drainage from tent and parkIng area shall be directed to the detentIon area . Attachments: Plans Oc:t-12-9a 02:46P P.02 . Case No' 6U{) 4ft-IPS Date Filed: Fee Paid: Receipt No. : PLANNING ADMINISTRAtiON FORM ACTION REQUESTED: FEE COMMUNITY DEVELOPMENT DEPARTMENT crrv OF STILLWATER 218 NORTH FOURTH STREET SnLLWATER, MN 55082 _ Certificate of Compliance 170 -L Conditional or Special Use Permit S50l2oo _ Design Review 525 _ Planned Unit Development- eOO _ Variance 1701200 _ Comprehensive Plan Amendmenr' '500 _ Zoning Amendment'" $~OO _ Subdlvlsion* $100+S50Rot _ Resubdlvlsion I1PO Total Fee -An escrow fee Is also requited fa cover the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted In connection with any application. All supporting material (I.... photos. sketches, etc.) submitted with application becomes the property of the City of Stillwater . PROPERlY IDENTIFICATION AddJ8S$ of ProjecI ~ II. ,."in "t"""t AssessoI's ParoeI No.1J, -030-2Q-41-0~ Zoning District 'RR Description of Project 'Rr=t klnninl] <:100 'D::orkinIJ area "I hel'8by state the fOTFJgolng statements and all data, Information and evidence submitted herewith In all respects, to the best of my knowledge and belief, tlUe and comJct. I further certify I will comply with the permit If n Is granted and used. · Property OWner Frank & Elayne Aiple Representative Jom G. Hoesch1er Malllng Address 1513 N. Mam Street Mailing Address 1400 AT&T Tower, 901 Marquette Ave. City - State. Zip Stillwater, MN 55082 City - State - Zip M1.nneaoolis. MN 55402 TeIeIlhone ~ ,> Pc- _ TelephOne No. (p I ~ - '30 S" - 1'1 (, (. j I '11'1 r Signature l~~ Slgnature~~ SITE AND PROJECT DESCRMnON lot SIZe (dimensions) x_ 18nd Area unnpr 1 acre Height of BUildings: Stories Feet Principal Ac:oessory Total building floor Area sq. ft existing sq ft. Proposed sq. ft. paved Impervious Area sq. ft. Number of off street parking spaces provided . Ilcv1sed. Septelnbt:% 16, 1998 -.. . (/) i 0:: W x > 0 ~ 0:: () -.. 4:_ X LIJ 0 I- _...0 III :) .' 0:: -ro- U -.... () 10.1 en :ll: ,....: '" CJ) -J , ~7 e.r:= r- l!J11' r_____.._ I ...-................. -- .:f :=.::--..:- ~ ~~ ~- ........,.........-.... -L .-.a_ ,r -... _....., 1m '. .. J . f lI:iIlIJI\- I\I'J:== .1-1. ~ ------ . ...... --- -- ...................................z ~ ... - , 1lIP ~- -7 =.::r===-==.~_~==-W4 . _ lYPlCAl INSTALLATION FOR SILT FENCE IIOU.ER PROPERlY S1UWA1IR, MINNESOTA ,...... --- --........ ~=......- GlWlING AND CI DRAINAGE PLAN 1 " 1 .- - WOODEN SKIMMER . . . > Minnesota Department of Natural Resou~ces Metro Waters, 1200 Warner Road, St Paul, MN 55106-6793 Telephone (612) 772-7910 Fax (612) 772-7977 November 5, 1998 Mr Steve Russell Stillwater City Hall 2]6 North Fourth Stillwater, MN 55082 Re Randy Boller Variance and Special Use Penmt Request Dear Mr Russell DNR Metro Waters has reviewed the request for Mr Randy Boller's proposal to move his Lady Chateau private cruise boat operation to the north of Stillwater Yacht Club on property he will lease from Elayne Aiple We have concerns that the parking lot will become an impervious surface no matter what kind of rock is placed In order to provide a stable surface for driving and walking, the rock would need to consolidate to a higher degree and would compact the surface soils It IS our opinion that Mr Boller would be creating his own hardship for an Impervious variance due to the size of the property he is leasing If additional property were encumbered, the need for the variance would disappear In order for the proposed platform not to be a structure, it would have to be constructed at grade and not have a railing If I recall, Mr Dick Andersen was required to use pervious pavers for his Tour Boat loadmg area and was not allowed a temporary cover The loading area could be moved to the west side of the parking lot to better meet the setback Through the special use permit process, the city should detail the lighting criteria, the ratio of parking required and limit the operation to the one boat Any future growth would be evaluated under the special use permit We do not see the need for three slips for the one boat The city should also consider how far north they want to expand the commercial district in a RB zone The additional screening vegetation should be natIve species capable of surviving frequent inundation and flood flows, such as dogwood and willow Ornamental species should not be used ..:! In summary, we think that there are alternatives to the current plan that will lessen the need for variances, and lessen the impacts from impervious surface so close to the river The applicant should explore other technologies for creating pervious surfaces I am planning on attending the hearing on November 9, 1998 DNR Information 612-296-6157, 1-800-766-6000 . TIY 612-296-5484,1-800-657-3929 An Equal Opponunny Employer Who Values Dlversny ft Printed on Rec:yc:led Paper Contammg a '" Mlmmum 0110% Post.Con~umer Wa\te Mr. Steve Russell November 5, 1998 Page 2 The city's action should be fully documented with findmgs of fact dealing with their review of hardship and consideration of alternatives As the applicant states, an Army Corps of Engineers pennit will be required for the dock There will also be discussion generated regarding the number of slips through that process. If you have any questions, please contact me at 772-7910 Sincerely, ~()\\ '&~~ Molly Shodeen Area Hydrologist c Jack Hoeschler, Attorney Obi Sium Buck Malick, BAC Steve Johnson .;!. \ . . . . . . SENT BY: DNR METROj . Ul"...l f/1/2 4308810; lS:~eg 11-20.98 15:24, 6127727573-> Oln~ Lb~ r~9.HO~d Ui^130SH ~ rM~ O;f/~ . .;... 40' ... .. .. I \ t.. '.1 . ~. . . . .. , .t . :. .. ~lo ~ ,~.:...t~ ioI, '~i . ~ ,). I ,J. ","';''' ::,"" ., /IIt"lt.~~ ...J. ':...__ "~~~1 I . N -'" ~,".~!J_':' 1,1 .......~fI'"... .~ l ,.. -:.. ~oI "r, ~ -1ft" ,...."....... 1Ii1'~"""~...,~' .. ~ ...,. ... ... .;,- A* .l't!.1f' ,.t'..".~..- _ · ""~.. '!f'.; . . ...- . ~~:J\ ...._. _ 4P..'':' I ....- ..a . ~...I= ..:.... -.: .... .. .". ."....... .,." .... _ J" - . ,:.-...... .. I .., J_ . .. "We t:I~ .:;..- .. .=- ..,. .. _.:~.,. :".:"".. ~-..._ "11=":~.4., ... - -. ..,,1" ~ ~ _-.:' =6 ..:"_-..._-:-:. ...t1' '.':... .. .. 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'"";-.1#. ,,,- '~' oj.., ~11't'r. .JI, -t "'t:' ..t,. ~"=. rr:;~rlW'~'1" .l '.'~~l.~"\'Y.:':~:;- ~' , -: ',].lfr""~':.~ :': . , . . . . " '.. . . !' \. 1 II .j ~ I J f t'bl .:. I I -I lU Ilt:l3 ::Ilia df\cII Post-Jr FDX Nul", fb71 \J'~\" \ , SENT BY: DNR METRO; , 7.A . ,1 11.20.98 15:25; 6127727573 -> 4308810; (,~:~1 112/2 HISS Lb6 1~9:W"M~ a3^13~~~ Fir; 7r n !Mrf.to~e=---_ lraslon Control Tutfstorlfo)'" offers SPOClfk: <JI"IO distInct O<.Jvull'Oges fOr c-nntrOlllll1J vroslon of ond (.lMna ~olr stobdlzuhul 1(') "(")P8S. ernbupkl''\nl'ltl', rl've' and lov.. flow c.,.l"lnnl"'..ls, ~ood plc,llns nnd the ahOrElII,"1\')~ of Inland IIvHI$ dikes, crer.lkll.Io"es. ponds und '''servolrs where, t'lIJro IS no extre/'ntt wove nC"'tfon. ov.rnow Parking furrstonc-'" ",.lnfo((.e5 grossv "'905 ~ullJl:jctcd to wh&-:It.,cJ tfC'1l'tlC" thC"St WOUld l.:ltherwtse becumo to ("nmpoct~rj os t(') inhibIt the pellllcnbll:tv of the soli 1011l.1t h lie ti'lct Is nec...ssC1r).' ror the gro$~ Iu 'JIINive. me rlold S'Jlfnced green ~pa('e created lJy Ih'* TIJ11'ltone'" povtnu lovstl;Jm IS on lOCO Qverflnw pmkll'Y fu('lIIty fnr parks, hbtorlcol 'lItes. fnshtutlon!: l,lII1V~r'lty or.d sct'ool ..:ompuses go'!, Ollr"'flS and any locatlor, where PUbKC p<.lIkJnO J"lflorlnt1l~QlIy peaKs Q>tTor ,~lvE::ly bevord eVf,Jryl1oy needs, $cenle Parks ills otton I"eces,o<<y to f')rovlde emeigtm~:y anej marntenon<..:~ rOI..rtos through greenspoces, pf;Jrklcnd ol"d Il"Istltutlol"lol complelCAS, tif:;lcQuse TIJrf'itr>"e'" fJOvlng "nohl~ thtJ traffic to go where Ih~" \/rl"ll.$ grt")w~ It Is (I $ultoble product rOt tl'e rOt It('~ wtw:h. bec:auso of land~('nJ'll"g COnlol<1C1rotlons. mllst rernoln greensf')ot':9 Compolltlon . Manulac1ur. I urfSt,')r'9'" IS made from i'.J no $Iump COl"lcreto mtJ<. Mc K1e unCler el<trelTu.) pressure and ~lQh frHQuency Vlbrurk>fl:, Tumtone'. nos <J <"'ornpreS!lve strHn~3th of (8000 PSI), u woter ab~otphl"lf1 rnOlCll"I'1um or ~%. and I) frnele-thOw rO!:IS1ant":~ eQ!.J01 to ~(~tl()n of a A~IM ('; f> 7 Instollollol'l tor lrollon Control ErOSion c::ontrl')l (1Jpllca110ns requlr~ the slOpe lu tu' groddU uniformly (ldeallv tv CJ 2 1 or gentle, GlupA) before bocfdlng TUrfstone'"'" lJ thin layer of ..c 1I'1d. To prevel.t l1ugrotlon of the til'., grQnlJl<1r mate"ul, 't moy l'~ nqcessc;:lrV t(I plUl,.1t 0 men.modo tllfer cloth (,n the graded SIoPD betor. OpplYlnnl he sond. ThEi niter fOOflf.; :.hOlJld permit revegotntl('ln To support F"llnnt growt/." tho nrAnl"QS ~st be frll~(1 within ItlP. C 1 "!mm) or 11,v NrfoeC"l with SUitable tC'.lf'l~1 or Ol'l'llxtuIlJ vf !l(,')II"nd fqrTlqZer und th~n 'lQeded, :.priUU~d or plugged ...Id.n"ol and Com..,.,clal pov.m.nt InstaRatlon ~or resldt.'1 It ~'JI oJ"lpJlcat1ons remo\'o 'loll tn " t1epth ot opPI'l.IlC tl'l,ln <105mm). Wet <Jm compact areCJ wllh 11 I (H""Iper 01 vibrator !,pread washed con(;r(:'t~ snnd conrormlng 10 lho grading teQulIernants of ASI M C33 to 0 oopth of 1-1 % Ir~. (25-38mm) r"Jnd 'CrQed Iuvu. Set Turtstl'.lne'" ano roll II' to sand tJedUillU ....nurse with a 1-3 tOf' roller wIth surface:.' 1.1/II,n Ol"l('j JoInts open ~fo not vcrate Wlrn t< lfnpor ~ oliQw EroSIOn COfltlOl r('M~getotlon prOc.orh Ires ---- - .. .11 Paver I.. Syste.s'~ flY T^RMA' ? I I' d ~ II I ut4 L" : T 1 l3 6 ~ 1 Grtd Paver . For commerCIO, p~.III~ment excO\lol~ 11l"l<;,IIrable unstoble or Ul'1c.::omo4ll:toted ,uogrode motwrlal :lnd eompnrt th~ cleared un~<.l R'''I(''kflll and eV",i 'N1!t, dense gradec1 oQQrequtt. ~lfilr'lhl~ for bOllt:J l"llJ"J,h)l (tyPiCally 4 1 n In ) or os oil u,Ilwi<;t) c1lr~Nea 0'1 Silo Engln..ri~lchltect/L<J",j~.,r"(') Arr;hltecT ~Iucc beck1IJ'lg course vf WO$hed eO:"lcrvt& ~onri I.onft"'r",ing to the grading rE:tql.oIf)l fl<-mts ot AST~l C33 to a 11ttpth of 1.1 ~ In Oo-.\l:~"Tlm) screedoQ ,,) '111"Jdo.lnstall TlIrTStt>PIJ'M and rolllnhA) ..t'\rlu beddIng covrs& with 0 1-3 ton roller with surface clean and jOlt\ts OpEtn - no not vlbtoh~ wllh InF"lor. Follow I-ros[on Control rov~etotlon pr<A.l:td\Jh"S Dlm.slons "U,l!>q f" ~IK:tntlty n~<Jtt<J JJUI 1 n SQ. n, OfJfJl()X ~ lJI HtS (,,'0" s.c.'on ""'leal h'~.nlfullhtkllllalIQn .... ....r. t41L IIt.& _lIIrd..:-- "....'rt"'1I'fl" I 1 : 1 l I : "h '\lI.~..ovNt: ~ 1oIIf_1 ---'---..-.-... _ ,"".. ,101.' . '1.~"r:",,\~.1~~ "$: ..~. tt~.."""",~"" ~;r, ;'1:iv, '::")~jr;;~J>;: '~(1 .. !.ISI'~IC!.c \I TurfllClllV ulld 1 'h. '-"no 001"'" vi..." CQmpO"" 1 IOn 4000 t1" "nnq " ...erer N'ILlIf ( 1/1(" t.." \1ctuCH O.l!l:I CroeSlIIIl:lfon Typical Comm..loIulln,lallollon ,.. t/I;. "'-,....1&1--..... 1l\AIII1'M1E'l!1.l L,L I L i i J - ]'\ t"""S1jl.,;j, _~.. . ._i-.''''!W\t40'' . e ... _ .. I.... r"Ru..>4Il .. i ~. t. '"'IIM ',.1L .r' ",U l"n'shnri \t~ WIll ~Jo t1'III"~ r"l''''' II"l /) IrlCIl c;ru,rv,c1 'tone wHt supp" I ll0 I~ Ill" .., f 10" 1t,1.." C:lu$hQd ~nn'" WlI' ~"'IJLA' r 1110 tn' """ 00 If, C:;,qn Molton 1YPMlll!mbclI'km.nl t'OI,on <'oN.nl _ PIN" """"'11,1,1 0'1 ems, l\,I'fSl"<11 - 'K'IEIMI:JI1 "Il(f~ ae... -.",,,:," ~ ., - r'l'nlo!ll U, lJ', A . oI:l '''.01.111 (, ~c IJr L, 'loA r j IM1JI ~,..lllkQ r.lnllrt Illt1onlQ/l\thllll... I~^ 30058 . (800) t14-:~al1 ....~ il 101 II!!.' 1111" LJ leg 1"1I11llY lolll', ryru.,v, (JA 30l!O . (81.10) $&2 lo~~ . I .It 1'10, '1(l(l R1' II Cllln7 '"In'1I1l08 ~gold. Whl P",.., Rovlt, 1"1 :1'.0' . "'1.1111 ol:le.c.OO' . r.o. (r;llll 'I..... 5..0;. I 111'l w.sr Land~IIc.c.I l"load.O''''rcln. Fl :J?~l!4 . (800) .!.!b 91 P ,Pn (~t)/1 R'l1 111,: 10001 N IPlh ',h,.,.I l\ A',.." I3lvd., r~ "I,J..!',C/" . (1:1001 I',., r'AVI . ,'l\V I~I,> q"."!]',, ~ \f'U . .d '.,~ ~6( r~'::l'l':j 1 I.. '.". ~ . Clt-r-t -H I Ilt14,1 IIJ J"IIJ e . . ....... ~ ZONING c. Accessory uses in general. Accessory uses are all appurtenances associ- ated with and customarily inciden- tal to permitted uses. Conditional uses. Conditional uses are as follows: 1. Conditional uses are not per- mitted in the urban districts of the St. Croix Riverway unless it is determined by the city coun- cil, after a public hearing, that the proposed use will: i. Preserve the scenic and recreational resources of the St. Croix Riverway, es- pecially in regard to the view from and use of the river; ii. Maintain safe and health- ful conditions; or iii. Limit erosion potential of the site. 2. Conditional uses must meet, in addition to the dimensional and other requirements, the follow- ing standards: i. The proposed use must be consistent with the city comprehensive and area plan and be complimen- tary to the existing and adjacent land uses. ii. The side and front set- back requirements of the local zoning ordinance. iii. A parking layout and site plan which provides onsite or off-street parking spaces for all employees of the project, an exclusive area for leasing docks where re- quired by local ordinance and off-street customer parking spaces as required by local ordinance. .1- iv. Onsite grading and sur- face water runoff plan for the site that minimizes soil erosion and degrading of surface water quality. d. CD31:45 ~dl"1!J f S~ - t 81-1 1 ""3: v. A landscaping plan that minimizes the visual im- pact of the proposed project as viewed from the river and that visuaJ.I.y screens all parking areas from the river. The applicant must provide the community with a performance bond for the cost of alllandscap- ing to ensure compliance with the landscaping plans. vi. The project meets all zon- ing and subdivision re- quirements. vii. The project requires no al- teration or fill of the shore- Ime, bluftland or floadway. viii. No lighted or flashing signs can face riverward. The following listed urban dis- trict conditional uses are con- sidered conditional uses, _per- mitted by conditional use permit: i. All lawful businesses, in- cluding supermarkets. ii. Manufacture of baked goods, provided not more than five persons are em- ployed in the business. iii. Department stores. iv. Establishments for the saleéof china, floor covering, hardware, furniture, household goods and ap- pliances, paint, wallpa- per, materials and objects of interior decorating. v. Establishments for the sale of books, magazines, news- papers, tobacco products, drugs, flowers, gifts, mu- sic, photographic supplies, sporting goods and statio- nery. vi. Eating places, lunchrooms, restaurants and cafete- 5' MAGNUSON LAw FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202' PO Box 438' STILLWATER, MN 55082 TELEPHONE (651) 439-9464 . TELECOPIER (651) 439-5641 . DAVID T. MAGNUSON RICHARD D. ALLEN MEMORANDUM TO: Steve Russell, Stillwater Community Development Director FROM: DavId T Magnuso!l, Stillwater City Attorney ~ \./' December 7, 1998 DATE SUBJECT Alple Special Use Permit Issues Elame Alple's request is to build a parking lot and a 20 by 20 foot deck area, along With a boat dock You have asked whether the deck area and a temporary seasonal tent proposed to be set up near the deck area would be "structures" within the meaning of State and local regulations that would bring 1Oto play the hundred foot setback requIrement conta1Oed in our local Ordinance and DRN Rules In my opimon, the proposed deck and temporary tent are not structures . I base this opinion on the defmition of structure gIVen in our Shore Land-Bluff Land Regulations found at City Code ~31-1 Subd. 2(b). The definition provides that I'StruCture means any bUllding or appurtenance thereto, includmg garages, deck, docks and stairways, except transmission servIces". This definition IS based upon the State Wild, Scenic and Recreational River Rules that pertain to the St. Croix Rlverway. NR6105 0354, Subp 28 defines "structure as any building or appurtenance thereto, except tranSmISSIOn lines" Both definitions define structure as any buildmg or appurtenance thereto, and 10 this case there is no proposed buddmg associated With the request, and therefore there can be no appurtenance My opmion would be dIfferent if there were a building proposed smce then the deck would be "appurtenant" to the build10g and in that instance the deck would be a structure Within the meaning of State and Local Ordmances. Since the proposed deck is free standmg and is not appurtenant to a building, It is not therefore, a structute within the defimtion of structure contained in eIther DNR Rules or the City Code. Further, a seasonal or temporary tent IS not a building, nor IS the proposed tent appurtenance to a building, and the proposed tent as well as the deck would not be a structure. Please let me know if you need anything further on this . . . . November 20, 1998 Ms. Sherry Narusiewicz Local Government LIaison Supemsor MetropolItan DIvision Waters Edge 1500 West Co Road B2 Roseville MN 55113 RE' City of Stillwater Case No. SUP/98-68 Boat Landmg Dear Sherry: Enclosed are plans the City is reVIewmg for a new boat landmg and parkmg lot on the St. CroIx R1ver. Access to the site would be provIded off an existing residentIal dnveway. Would you reView the request and get back to me with your comments by December 14, 1998 My FAX # IS 430-8810 If you or other MnDOT staff have questIons or would lIke to meet on the site, I can be reached at 430-8821. I Sincerely, /k-J Steve Russell Community Development Director Enclosure' Application .:t CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121 Planning Commission November 9, 1998 . Present: Jerry Fontaine, chairperson Glenna Bealka, Russ Hultman, John Rheinberger, Kirk Roetman and Terry Zoller Others: Community Development DIrector Steve Russell, students from a government class at Stillwater Area High School Absent. Don Valsvik, Darwin Wald and Tom Weidner Mr. Fontaine called the meetIng to order at 7 p.m ADDroval of mmutes: Mr. Rheinberger noted a correctIon to the vote on Case No SUP/98-66 The vote was 5-2, with himself and Mr. Zoller votIng no, rather than Mr. Wald and Mr. Zoller as stated in the minutes. Mr. Rhemberger also noted a correction to a reference to Mr. Weidner's name. Mr. Rhemberger moved to approve the mInutes as corrected, motion passed unammously. Case No. V/98-70 A variance to the front yard setback (30 ft required, 28.5 requested) for construction of a screened porch at 1234 Third Ave. S. m the RB, two-famIly ReSIdentIal DlStnct, Enk W. Ogren, representIng Margaret A. Ogren, applicant. . Enk Ogren was present. He explained that the proposed porch would be Visually alIgned with the porches of adjacent houses He also presented a hst of signatures of 11 neIghbors who stated they were not opposed to the proposal. Mr. Roetman asked about the question regardmg the gable end indicated on the drawing m the packet Mr. Ogren stated that was a question for the bwlder. Mr. Zoller, seconded by Mr. Rheinberger, moved approval as condItioned, all m favor. Case No SUP/98-68 A special use permit to construct a three-slip dock, landmg and parking area at 1513 N. Main 8t. in the RB, Two Family ResidentIalIBluIDand Shoreland District. John G. Hoeschler, representing Randy Boller, applicant. Mr. Russell handed out wntten comments from the Department of Natural Resources (DNR) Molly Shodeen was present representing the DNR. Mr. Hoeschler noted the applicant was not requesting a variance, the deck will be within 18 inches of the surface. The apphcant is requesting a CUP. The proposed operation WIll be confmed and will prOVide a good buffer between the Aiple's house and the Yacht Club, he stated. He explained that the parkmg area will be ~hed stone/gravel with no bmder material as opposed to an impervious surface. He stated the land itself IS 18" above the water, and plans are to enhance the natural berm at the bank:, he said the applicant had not problem changing the berm. plantings as mdIcated in the staff report He reiterated that the commercial operation would be . limited to private partIes who book in advance. 1 ~ . . . Planmng CommissIon November 9,1998 Mr. Hultman asked why the apphcant was requesting three slips. Mr. HoeschIer said the request is to accommodate the excursIon boat, the applicant's private boat and a "floatIng hot tub/boat house." Ms. Shodeen said the DNR only recently became aware of the proposed hot tub; she said DNR regulations do not allow structures on docks Ian Paquette, 601 Wildwood Lane, speaking on behalf of Mr. Boller, responded that the hot tub was not a structure as It would be floating. Later in the dIScussIon, it was noted that the Corps of Engmeers wIll determme the number of allowable shps. Mr Roetman suggested changing the language m condition of approval No.4 to allowing a maxImum of three shps and no additional commercIal use The 13 recommended conditions of approval were reVIewed. Mr. HoeschIer asked for some leeway regardmg condition of approval No. 9 -- that landscapmg be installed before operation begins; Mr. Russell noted the COmmlssion could require bondmg of up to 125 percent of the estimated value of the landscapmg to ensure comphance m the event weather would preclude installation pnor to the start of the operation. There was considerable discussIOn regardmg condition of approval No. 3 and what constitutes pervious matenal Ms. Shodeen said the DNR did not have much direction to offer the city on that Issue There also was dIscussion regardmg the proposed platform/deck and tent covering Ms. Shodeen said it was the DNR's posItion that the platform needs to meet the 100 foot setback from the nver Mr HoeschIer said the structure will not be VIsible from the river, and the structure needs to be close to the nver for the comfort of passengers m the event of rain during boarding. Mr. Fontame expressed a concern about drainage off the tent and suggested adding a 14th condition of approval that the drmnage from the tent to directed to the on-side ponding Mr. Russell pointed out that accordmg to the CIty'S regulations, a structure less than 18 inches high is not conSIdered a deck and does not require a vanance Several members expressed a concern about settmg a precedent if the tent IS allowed. Ms Paquette said the tent was slIDllar to canopies allowed for boat shps Mr. Zoller raised a concern about the safety of the access off Highway 95. He suggested that MnDOT should look at that issue; it was agreed to add approval of the DOT to condition of approval No 12. After considerable discussion, it was agreed to table the case until the December meeting to obtain the CIty Engineer's opimon regarding pervious/impervious matenals and the CIty Attorney's opimon as to whether the proposed tent constitutes a structure. Mr. Zoller made that in the form of the motion, seconded by Mr. Roetman~ Motion passed unanimously. Case No. CP A/98-2 ComprehensIve Plan Amendment establishing greenway corridors, parks and open space and trmls for CIty Expansion Area. CIty of Stillwater, apphcant. 2 ... e . . ORDINANCE NO. 871 AN ORDINANCE AMENDING THE STILLWATER CITY CODE BY ESTABLISHING PROCEDURES FOR PAYMENT OF UTILITY HOOK-UP CHARGES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN SectIOn 1 Stlllwater CIty Code Chapter 29 Sewers IS amended by addmg a new SectIon 29-2 Sub 2 that wIll hereafter read as follows "Subd 2 Fees The penmt fee for connection to the CIty Sanitary sewer system must be paId for each connectIon m the amount estabhshed by the CIty CouncIl by resolutIOn In additIon, before any permIt IS Issued, the followmg condItions must be satISfied (1 ) No penmt may be Issued to connect WIth any Sanitary sewer system of the City directly or mdrrectly from any lot or tract of land unless the CIty Engmeer has certlfied (a.)' That the lot or tract of land has been assessed for the cost of construction of the samtary sewer mam or trunk WIth wmch the connection IS made, or (b ) If no assessment has been levIed, that a sum equal to the portIon of cost of constructIng the sanitary sewer mam or trunk wmch would be assessable agamst the lot or tract has been paId to the CIty " SectIOn 2 Stillwater CIty Code Chapter 28 Water IS changed by addmg a new SectIon 28-2 Sub 15 that WIll hereafter read as follows "Subd. 15 Fees The permIt fee for connectIOn to the CIty water system must be paId for each connection m the amount estabhshed by the CIty CouncIl or the Board of Water COIIlIDlSSIOners by resolutIOn In addItion, before any permIt is issued, the followmg condItiOns must be satisfied (1 ) No permIt may be Issued to connect WIth any water system of the CIty dIrectly or mdrrectly from any lot or tract of land unless the Manager of the Water Board has certIfied (a ) That the lot or tract of land has been assessed for the cost of constructlon of the water mam, trunk or water tower WIth WhIch the connectIOn IS made, or (b ) If no assessment has been leVIed, that a sum equal to the portIon of cost of constructmg the sanItary sewer mam or trunk WhIch would be assessable agaInst the lot or tract has been paId to the CIty II SectIon 3 Stillwater CIty Code Chapter 35 Storm Water DraInage, IS amended to add a new e Subd 2 that wIll hereafter read as follows "Subd 2 Fees The Fee for utlhzatIOn of the CIty Storm Water Drainage System that has or wIll be constructed as part of the AU AR MItIgatIOn Plan for the Orderly AnnexatIOn must be paId for each parcel before any land alterIng actIVIty IS permltted m the amount estabhshed by the CIty CouncIl by resolutIOn In addItIOn, the followmg condItions must be satisfied (1) No permIt may be Issued to utIlIZe any Storm Water Drainage System, as deSCribed In Subd 2, of the CIty drrectly or Indirectly from any lot or tract of land unless the CIty Engmeer has certIfied (a) That the lot or tract of land has been assessed for the cost of constructIon of the Storm Water Drainage System, as deSCrIbed In Subd 2, or (b) If no assessment has been leVIed, that a sum equal to the portIon of costs of constructmg the Storm Water System, as deSCrIbed in Subd 2 which would be assessable agaInst the . lot or tract has been paId to the CIty " SectIon 4 Savmgs In all other ways the CIty Code wIll remam m full force and effect SectIOn 5 Effective date ThIS Ordinance wIll be m full force and effect from and after Its passage and pubhcation accordmg to law Enacted the 5th day of January, 1999 Jay L KImble, Mayor ATTEST Morh Weldon, CIty Clerk . " 1 . . . MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Civil Engineer DA TE: December 29, 1998 RE: Update on Lily Lake Water Quality Project Project 961 3 DISCUSSION: The Lily Lake Water Quality Project has been an ongoing project over the past 3 years. The project's main goal IS Improve the water quality in the lake by controlling the amount of phosphorous and sediment sources entering Into the lake. The project consists of four different areas where Improvements can be made to improve the water quality. These areas include Pine Tree Trail Diversion, the Greeley/Churchill Diversion and Treatment Pond, Lake Street Ravine, and the Northwest Diversion and Treatment Pond. SEH has been working on the plans and has submitted a preliminary estimate for the entire project, which amounted to nearly $460,000 not Including administration, design and contingencies. With these factors added in the total cost of the project Increases to nearly $640,000. In meeting With SEH concerning the cost of the project, It was proposed that the project be done In phases. By conSidering the cost of each portion of the project and how that portion affects the removal of nutnents or sediments In Lily Lake, it was determined that construction of the Lake Street Ravine Project and the Northwest Diversion & Treatment would have the most immediate impact in improving the water quality of Lily Lake. Since the Pine Tree Trail Diversion and the Greeley/ Churchill Diversion, account for over half of the total project costs and funding for the additional work would be difficult, It was suggested that these two projects be constructed at a later date when street reconstruction IS warranted for these areas or when money become more available. LAKE STREET RA VINE Lake Street Ravine has been eroding away and losing its banks over the last few years. The silt from the erosion has been settling along the shoreline of Lily Lake and has created a sand bar of approximately 2500 square feet. This project would consist of installing storm sewer pipe in the ravine, filling in the ravine and dredging the matenal out of Lily Lake and reestablishing the shoreline. Plans and speCifications have been resubmitted to State Aid for their final review and approval. The estimated cost of this project would be approximately $121,000 including design, administration and contingencies. NORTHWEST DIVERSION AND TREA TMENT The Northwest Diversion and Treatment Ponds consists of treating the storm water that is entering Lily Lake from Pine, Willard and South Brick Streets by constructing a small detention pond located In the northwest corner of Lily Lake. The treated water would eXit the pond into the eXisting storm water drainage system that drains to pond In the Myrtle Street area. Improvements would also be made to the outlet In this pond. These plans are near completion and require State Aid approval prior to construction. The approval process could take an additional six weeks. Cost of this portion of this portion amount to $92,000. This diversion and treatment would remove 51 % of the phosphorous entering the lake. PROJECT FINANCING The table below shows the costs of the two projects: Lake Street Ravine Project Northwest Diversion and Treatment Total $121 ,000.00 $92,000.00 $213,000.00 State Aid has Indicated that will participate In 55% of the total cost of the project or $117,150.00. This would mean the City's portion of the project cost to be $95,850.00. There are a few funding mechanisms the City could use to fund their portion of the project, the storm water utility fund, an area assessment, and applying for grant money from various agencies. The storm water utility fund was created a few years back to assist in the funding of smaller scale storm water projects such as these two. An area assessment would consist of a cost based on the contributing area to the project drainage area. (A rate of $0.045 per square foot has been used on recent projects). Various government agencies have yearly allotments to assist cities In the cost of storm water projects such as the SWCD Grant the City received for the Fourth Street Ravine Project. A better understanding of the sources of the funding mechanisms would be available at the time of the public hearing, should the city decide to assess the contributing areas. Otherwise the City could rely on mOnies form State Aid, the storm water utility fund and grant money, if any is available. 't ~ . . . I . . . , PROJECT TIMELINE It IS possible that the two projects of the lake Street Diversion and the Northwest Diversion and Treatment could be constructed dUring the 1 999 construction season. Both projects could be constructed this winter or early spring or during the late fall. Since the ravine has little or no flow to affect construction, and excavation of the pond could be completed anytime during the year, winter is the ideal time for a project of this nature. (The lake Street Ravine IS similar to the Fourth Street Ravine Project, where it was constructed In December and January of last year.) A later construction time would allow the City more time In exploring different Grants to help fund the project. Depending on the funding sources of project on whether to assess the property owners, to use the storm water utility fund or to use both. The earliest start time for construction If a public hearing process would probably be around April Pt. If It were decide that no properties were to be assessed we could start the project as early as March pt. RECOMMENDA TION: Council should decide: 1 . Should we proceed with these projects? 2. Should we proceed with a public hearing and assess a portion of the project? 3. Should we begin acquiring any easements or permits needed to construct the project? 4. Should we "fast track" the project, or try again for funding assistance (6 month delay)? A . . . ORDINANCE NO. AN ORDINANCE AMENDING THE CITY CODE CHAPTER 31 ZONING SUBD. 33, SHORELAND MANAGEMENT REGULATIONS The CIty CouncIl of the CIty of StIllwater does ordain I The CIty Code IS amended by addmg a new Section 31, Sub 33 (11) entitled Wetland Protection Natural Buffer Zone that wdl read as follows II Wetland protection natural buffer zone (a) Scope of ApphcatlOn This sectIon apphes to any property mcluded Within a subdIViSIon or for property for which an applIcatlon for a bUIldmg permlt was filed on or after the effective date of this section ThIs sectIon does not apply to any of the follOWing (1) Structures located WIthm a wetland buffer zone on the effective date of this section or the remodelmg, reconstructlon of these structures prOVIded that the change does not occupy addItIonal land within the wetland buffer zone (2) The construction or maintenance of pubhc drainage faCIlIties or temporary erOSIOn control Improvements (3) The constructIOn or maintenance ofpubhc utlhtles, proVIded there IS no other practical alternate locatIOn and measures are taken to mmlmlZe Impact on the wetland buffer zone (4) The construction or mamtenance ofpubhc or private trails lfthe~urface IS not of ImpervIOUS matenals and the buffer zone is expanded, where ~ble, m width equal to the Width of the trial comdor, mcluding dIsturbed areas (b) Wetland Buffer Zone ReqUIred. On all publIc and pnvate property wmch abuts a wetland, a wetland buffer zone must be preserved or estabhshed and maintained m accordance With the followmg requirements (I) "Wetland protective natural buffer zone" means the area between a Ime dehneatmg the wetland edge and a line parallel to and upland one-half the dIstance of the reqUired setback (from Natural EnVIronmental Lakes -75 feet, RecreatIOnal - 37 5 feet, General Development Lakes, unclaSSIfied water bodIes or wetlands - 25 feet) For Brown's Creek or tnbutanes of Brown's Creek, the buffer zone IS 100 feet from the mIddle of the creek Ifa wetland IS associated I ~ with the tnbutary, the required buffer area IS 100 feet from the center Ime of the tributary or creek or 25 feet beyond the edge of the wetland, wmch ever IS greater . (2) The buffer zone must be mamtamed m Its eXIstIng condItIon, however mvaslve specIes as identified by the CIty must be removed under drrectIOn from the CIty (3) Any buffer zone that IS disturbed, must be reestabbshed With natural plantmg approved by the CIty (4) A sIlt fence must be mstalled and mamtamed protectIng the buffer zone before constructIon begms and not removed until all land dlsturbmg actIVltIes are complete and dIsturbed areas reestabbshed. (5) All subdiVlsion appbcatIOns must have wetland debneated and buffer zones marked and required wetland buildmg setbacks mapped (6) All plats must show the wetland edge as approved by the CIty, and the wetland protective natural buffer zone (7) The owner or occupant of any property abuttmg any wetlands may not conduct or permIt any of the follOWing actlVlties WIthin the wetland buffer zone, . 1 vegetatlon alteratIon, mcluding movmg or clear-culling, 11 topograpmc alteratlon, mcludmg but not bmlted to gradmg, fibng, excavatIon and extractIons, III constructIOn, placement or mstallatIOn of any structure, iv dumping or msposmg of any matenal foreIgn to the natural state of the wetland (8) Land dIsturbing activity that is proposed outside of any estabbshed wetland buffer zone WhICh may Impact the buffer zone or wetland, reqUires approval by the CIty Engmeer before the actlvlty begms (9) The buffer zone must be placed m a conservatIOn or open space easement or dedIcated for conservatlon purposes ' (c) Wetland Buffer Zone Identified The wetland buffer zone must be ldentlfied by permanent markers, approved by the CIty, at each lot Ime, but m no case more than 300 feet apart All markers must be correctly mstalled prior to final plat or subdIVIsIon approval . 2 1 . . . Enacted by the StIllwater CIty CouncIl thIS _ day of June, 1997 CITY OF STILLWATER Jay L KImble, Mayor ATTEST. Morb Weldon, Clerk 3 . 504 . . STILLWATER CODE 5.04. Failure to vote. Any member of the COUDCIl whose name is called, and falls to vote upon any proposition, shall be counted as haVIng voted m the negative 5.05. Council meeting records. It is hereby made the duty of the Mayor, or m the case of the Mayor's absence or dIsability the VIce-president, to sign the Clerk's records of the proceedings of each meeting of the COUDCIl, when the record has been presented for signature. 5.06. Holding other offices. No member of the CouncIl shall hold any other municipal office or employment, the compensa- tion of which IS paid out of mumcipal moneys, except as a member of the Board of EqualizatIOn NeIther may the Councilmember be elected or appointed to any office created or the compensa- tion of which is increased by the CounCIl wlule a member thereof until one year after the exprra- tion of the term for whIch member was elected 5.07. Publication of business. The CouncIl, within fifteen (15) working days after every regular or speCIal meetmg, shall pub- lIsh the offiCIal council proceedings, or a summary conforming to Mmn. Stat ~ 331A01, subd 10 The summary of busmess must be attested to by the Mayor as an accurate account of proceedmgs 5.08. Revision and codification of ordinances. The City may rearrange, and COdIfy Its ordI- nances as may be deemed necessary The ordI- nance code may be publIshed m book, pamphlet, or contmuously reVIsed 100se-leafform and copIes shall be made aVaIlable to the pubhc by the CouncIl at the office of the City Clerk for free or for a reasonable charge ARTICLE VI. THE MAYOR 6.01. Duties of Mayor. The Mayor shall be the chIef executive officer of the CIty The Mayor shall see that the laws of the State, the prOVISIons of thIS Charter, and the ordmances, resolutions, regulations, bylaws, and orders of the CIty are all duly observed and enforced within the CIty; and shall see that all contracts made With the CIty are falthfully per- formed. The Mayor shall exerCIse such other powers and perform such other duties as may be prescribed by law and ordmance After the electIon of its members, the Council must, at its first meetmg, elect one ofits members as Vice-Mayor, who will act as Mayor Pro Tempore dunng the temporary absence or disabIhty of the Mayor (Ord. No 822, 5-21-96) ARTICLE VU. ADMINISTRATION OF CITY AFFAIRS 7.01. Fiscal year. The fiscal year of the CIty shall commence upon the frrst day of January and end the thirty- first day of December m each year 7.02. City officials. The adlIllDlstratIve powers, authonty and du- tIes of the vanous CIty offiCials, not otherwIse prOVIded for shall be determmed and assigned among such OffiCIalS by the CounCIl The CouncIl shall set rules, regulations and orders as may be necessary or proper to secure economy and effi- CIency No offiCIal or employee shall contract debts to bmd the CIty, or make any Improvements In the CIty, unless authonzed by a maJonty vote of the CounCIl 7.03. Appointment of City officials. All ChIef OffiCIalS shall be appointed or re- moved by a maJonty vote of the CounCIl Mter the election of ItS members, the CouncIl shall at ItS first meetmg, or WIthm forty (40) days thereafter, appomt the cluef OffiCIalS of the CIty, and pre- scnbe theIr respectIve duties and responSibIlItIes CD18 r:;..CI\.. RESOLUTION NO ~- DESIGNATING COUNm VICE-MAYOR FOR I~~ WHEREAS, ArtIcle VI, Section 602 of the StIllwater CIty Charter states the Councll shall elect one of Its members to be vIce-mayor, and WHEREAS, on January 5, 1999, the CouncIl held such and electIOn, and WHEREAS, was elected by unammous vote, BE IT RESOLVED by the CIty Councll of Stillwater, Mmnesota, that desIgnated as CouncIl VIce-Mayor IS hereby Adopted by CouncIl this 5th day of January, 1999 ATTEST Jay KImble, Mayor Morh Weldon, CIty Clerk . . . - . . . MEMORANDUM TO: FROM: SUBJECT. DATE: MAYOR AND COUNCIL MORLI WELDON, CITY CLERK BOARD AND COMMISSION APPOINTMENTS 12/29/98 Attached are the apphcatlons for appomtment/reappomtment to Boards and Comnu.sslons All vacanCles have been advertised as reqU11:ed by the CIty Charter Appomtments are needed for the followmg Downtown Parktng Comnu.sslOn 5 full terms Hentage Preservation Comnu.sslOn 3 full terms, 1 partial term to expIre 1/2000 J omt Cable Comnu.sslOn 1 full term Plannmg Comnu.sslOn 3 full terms Park and Recreation Board 4 full terms Human R1ghts COmtnlSSIOn 1 student term The LIbrary Board has requested appomtments to the LIbrary Board be made at the J an 19 meeting to allow time for the Board to mtervIew apphcants and make a recommendation to Counctl LIbrary Board a an 19 meeting) 3 full terms ActIon requested: Resolution appomtlng members to the Downtown Parkmg Comnu.sslon (5), Hentage Preservation COmtnlSSlOn (3 full, 1 partial), Jomt Cable COmtnlSSIOn (1), Planrung COmtnlSSlOn (3) Park and Recreation Board (4) and Human R1ghts Comnu.sslOn (1 student) , . . . CITY OF STILL WATER APPLICATIONS FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS DOWNTOWN PARKING COMMISSION - 5 terms expirine; (four requestmg reappointment, DIane RoBle, retmng, Chamber seekmg replacement) requesting reappointment: Kevm J LaCasse, Greystone Real Estate Group 324 S Mam Street, SUite 280 Robert Llllyblad, Tremblay's Sweet Shop 308 S Mam St Karl M Ranum Ranum Law Offices 104 North Mam Street DaVid Swanson - W3 314 Brrchwood Drive N new applicant: John Hileman - (alternate chOice) W-3 902 Maple Street W, Apt 3 HERITAGE PRESERVATION COMMISSION- three full terms expinng. one partial term endmg 1/2000 (resignation of Roger Tompten - W-l) (two requesting reappomtment, Brent Peterson - WI, retinng) requesting reappointment: Jeff A Johnson - WI 309 S 51h Street Howard LIeberman - W4 914 S Greeley Street new applicants: Phll Eastwood - W2 30 I W Myrtle Street Charles Dougherty - W-2 (Alternate ChOIce) 306 West Olzve Street JOINT CABLE COMMISSION - 1 term eXDirine: , requesting reappointment: . Gary Talbot - W3 1921 Oak Glen Lane new applicant: Richard Hodsdon - WI 1226 SIxth Avenue South PLANNING COMMISSION - 3 terms eXDirine: (all requestmg reappomtment) requesting reappointment: Russell Hultman - WI . 1021 S 6th Street KIrk Roetman - W3 1521 W Ohve Street Thomas Weidner - W -4 . 1017 W Pme Street . new applicants: Tracy Bagho - W3 1027 Eagle Ridge Court Rick Crevehng - W 4 . 709 NIghtingale Blvd Charles Dougherty - W2 306 West Ohve Street Phll Eastwood - W2 301 W Myrtle Street Daniel Kalmon - W2 309 E WIllow Street ~ Holly Owen - W2 I 322 W HIckory Street . 2 - . . . PARK AND RECREATION BOARD - 4 terms expirin~ (all requestmg reappomtment) requesting reappointment: Lmda Amrem - W2 307 E Laurel St Del Peterson - W 4 · 1201 W WIllard Street Leah Peterson - W 4, 7160 MId Oaks StevenJ Wolff- WI . 701 Harnet Dnve new applicants: DaVId Green - W 4 · 204 Crestwood Terrace John HIleman - W3 . 902 W Maple Street, Apt #3 Wally MIlbrandt - W3 172 Mallard Court John Rogness - W3 . 232 N Sherburne St Sara L Thmgvold - W 4 . 1372 Benson Blvd W Tracy Baglzo - W-3 (alternate chOice) 1027 Eagle Ridge Court Damel Kalmon - W2 (alternate ChOice) . 309 E Willow St HUMAN RIGHTS COMMISSION - 2 youth member vacancies Jake Anders - W2 - student 504 2nd Street North LIBRARY BOARD The LIbrary Board has requested appomtments be made on January 19 to allow the LIbrary Board to mtervIew apphcants and make a recommendation to CounCIl 3 , . Members Karl Ranum Diane Rolhe Kevm LaCasse Robert Llllyblad Dave Swanson . R.1chard Chilson Connie Adams Larry Dauffenbach Denms Pasket David Magnuson DOWNTOWN PARKING COMMISSION MEl\tmERS Busmess Ranum Law Office 104 North Mam St 439-4143 Mulberry Pomt Antiques 270 N Mam St 430-3630 The Grand Garage 324 S Mam St 430-2250 Tremblay's Sweet Shop 308 S Mam St 430-0087 ResIdent 314 Blrchwood Dnve N 439-3298 Mad Capper 224 S Mam St 430-3710 CUB Corporate Offices 421 S 3n1 St 439-72000 PolIce ChIef Parkmg Officer City Attorney Date ApPOinted Term EXDIres appt'd 01/90 re-appt'd 1/93,96 (Third Term) - 01- Jan-99 appt'd 10/97 (unexpired term of Holdorph) o I-Jan-99 appt'd 2/97 (unexpired term of P Anderson) OI-Jan-99 v appt'd 4/96 (unexpired term ofSunonet) 01-Jan-99 v appt'd 2/90 re-appt'd 93,96 v 01-Jan-99 appt'd 2/90 re-appt'd 1/93,96,98 (Fourth Term) Ol-Jan-OO appt'd 4/96 (unexpired term of Stuart) re-appt'd 1/98 (First Full Term) Ol-Jan-OO 216N4"'St 216N 4"'St 333 N Main St Also Steve Russell, Nile Knesel, Klayton Eckles and Mayor and City CouncIl The Downtown Parking ComnllsslOn IS organIzed per ResolutIOn No 92-249 The CommissIon consl~ts of seven members, five downtown bUSiness or property owners and two reSidents from the broader communIty Members serve t\,<o year terms The . Downtown Park1l1g CommIssion IS establIshed to oversee the development and ImplementatIon of the Downtown Parking Plan ThIS mcludes plannmg for long-range parkmg lot Improvements and day-la-day regulation of publIc parlcmg spaces Rev 8/98 ~ HERITAGE PRESERVATION COlVThllSSION .;. Members Date aooomted Jeff Johnson 309 S Fifth Street StIllwater, MN 55082 Ward Term EXOlres appt'd III 1/89 WI (unexpired term of M Stenerson) re-appt'd 1190,93,96 (Third Term) Brent Peterson 502 W ChurchIll Street Stillwater, MN 55082 appt'd 1/1193 re-appt'd 1/1/96 (Second Term) Howard Lieberman 914 S Greeley Street Stillwater, MN 55082 appt'd IOII/9I re-appt'd 1193/96 (Tlnrd Term) (()l~~ o tLD \~. '\,\'7 Roger Tomten (ChaIr) 718 S FIfth Street Stillwater, IvIN 55082 appt'd 114194 re-appt'd 1/97 (Second Term) Jay Mlchels (resIgnatIon pendmg) 118-1/2 N Mam St Stillwater, MN 55082 appt'd 2/5/91 re-appt'd llI/94, 97 (Thrrd Term) Katherme B FrancIs 91908t CroIX TraIl N Stlllwater, MN 55082 appt'd 1 01I/9 I re-appt'd 1/1194,97 (Thrrd Term) Robert KIDlbrel 724 W Oak Street Stillwater, MN 55082 appt'd 1/2/90 re-appt'd 111192,95,98 (Fourth Term) Frank B Langer 610 N 5th 8t Stillwater, IvrN 55082 appt'd 116/98 (Fust Term) PlannIng Commission Chair and City Planner are ex-officIO members o I-Jan-99 WI o I-Jan-99 W4 OI-Jan-99 WI o I-Jan-OO W2 Ol-Jan-OO not rn CIty OI-Jan-OO . W3 OI-Jan-Ol W2 OI-Jan-Ol The purpose of the Hentage Preservation Commission IS to safeguard the hentage of the City by working toward the preservation ofhlstoncal sites and structures The Hentage Preservation Commission IS organized per Clt'j Code Chapter 22 10 and consists of seven votrng members to be appomted by the City CounCil Member shall serve a term of three (3) years The Chalnnan of the Plannmg commission or his designee and the CIty Planner of the CIty shall be ex-officIO, nonvotmg member of the commiSSion All votmg member shall be residents of the City Rev 8/98 . , . . . JOINT CABLE COMl'llSSION Members Date AooomtedfT erm Term Exmres Jay KImble appt'd 1/1/95 01-Jan-99 .112 \V Elm St FIrst Term (Term as Major) StIllwater, lvfN 55082 Gary Talbot appt'd 2/1193 01-Jan-99 1921 Oa.1c Glen Lane re-appt'd 2/1/95 StIllwater, MN 55082 ThIrd Term 1/7/97 Ann BodlovIck appt'd 2/1/82 01-Jan-00 1511 W OlIve Street re-appt'd 84,86,88,90,92,94,96,98 StIllwater, MN 55082 Nmth Tenn The purpose of the Jomt Cable Commission IS to administer the cable commumcatIon franchIse ordinance The CommiSSIOn was created by the Joint Po'Wers Agreement. There are two (2) pnmary members and one alternate member from each mumcIpalIty (Bayport, Oak Park Heights, and Stillwater) At least one pnmary member must be an elected official Members serve two (2) year terms Rev 8/98 , PLANNING COM1'\1ISSION .; Membe"s Date aODomted Ward Tenn Exolres Tnomas Weidner appt'd 1/16/96 W-t o I-Jan-99 10 17 West Pme Street (First Term) Stillwater, MN 55082 Russell Hultman appt'd 9/2/97 WI o I-Jan-99 1021 S 6th Street (First Term) StIllwater, MN 55082 (unexpired term of CharpentIer) Kirk Roetman appt'd 1/19/93 W3 01-Jan-99 1521 W OlIve Street re-appt'd 1/16/96 StIllwater, MN 55082 (Second Term) Glenna Bealka appt'd 12/15/87 \V~ o I-Jan-OO 80 I Lake Dnve re-appt'd 1/1/9 I ,94,97 StIllwater, MN 55082 (Fourth Term) Don Valsvlk appt'd 10/15/85 W3 01-Jan-00 . I I 17 Meadowvlew Dnve re-appt'd 1/1/88,91,94,97 StIllwater, 1-IN 55082 (FIfth Term) Gerald Fontame (ChaIr) appt'd 1/84 W4 OI-lan-OO 1618 W WIllard Street re-appt'd 1/1/88,91,94,97 StIllwater, 1-IN 55082 (FIfth Term) Darwm G Wald appt'd 9/9 I W3 01 -Jan-O I 1 107 Meadowvlew Dnve (replaced Judith CurtIS) Stillwater, 1-IN 55082 re-appt'd 1/1/95, 98 (ThIrd Term) John Rhemberger appt'd In/91 W2 o I-J41n-O I 818 W OlIve St (unexpired term of Hamlin) Stillwater, tvIN 55082 re-appt'd 1/6/98 (First Full Term) Terry Zoller (CouncIl Rep ) appt'd 1/1/95 WI 615 South Broadway Stillwater, tvIN 55082 Steve Russell, Community Development DIrector (stafr asst) The purpose of rhe Planmng commISSion IS to act as the City'S plannmg agency The Planmng CommissIon IS orgamzed per CIty Code 2205 The CommIssIon conslsrs ofmne members, one member IS a Councllmember, all appomted by Councll Members serve three (3) year terms Meetmg date IS second MondL') of the month . Rev 8/98 , e . . f ARK AND RECREATION BOARD Members Date aPDomted Ward Term EXPlIes Steve J Wolff 701 Harnet Dnve Stillwater, tvfN 55082 appt'd 1/19/93 re-appt'd 1/1/95, 97 (Thud Tenn) WI o I-Jan-99 Lmda AmreIn 307 E Laurel Stillwater, MN 55082 appt'd 1n/97 (FlTSt Tenn) W2 o I-Jan-99 Leah Peterson 7160 MId Oaks Lane Stillwater, MN 55082 appt'd In/97 (FIrst Tenn) W4 01-Jan-99 DelwIn P Peterson 1201 W Wlllard St StIllwater, MN 55082 appt'd 1/19/93 re-appt'd 1/1/95,97 (Thud Tenn) W4 o I-J an-99 MIchael Polehna 1100 Northland Ave Stillwater, MN 55082 appt'd 1190 re-appt'd 1/1/92,94,96,98 (FIfth Full Tenn) W4 o I-Jan-OO DaVid G Junker (Chalf) 615 E St LOUIS Street Stillwater, MN 55082 appt'd 1/26/89 WI (filled unexpued tenn of John Benson) re-appt'd 1/90,94,96,98 (FIfth full Tenn) o I-Jan-OO Robert McGany, III 1101 N Broadway Stlllwater, MN 55082 appt'd2l16/88 W3 re-appt'd 1/1/90,92,94,96,98 (SiXth Tenn) 01-Jan-00 Alan Llehr 2831 Woodndge Lane StIllwater, MN 55082 appt'd 1/1/94 re-appt'd 96,98 (Thud Tenn) W4 o I-Jan-OO Nancy Brown 518 N Owens Street Stillwater, MN 55082 appt'd 913/96 (replaced Todd Kmg) re-appt'd 1/6/98 (First Full Tenn) W3 01-Jan-00 Dawn Fhnn 160 I 5 Greeley 5t StIllwater, ivfN 55082 appt'd 1/6/98 (FIrst Tenn) WI o I-J an-OO RIchard Cummmgs (Council Rep) 1060 Amundson Dnve Stillwater, MN 55082 appl'd 1119/93 W3 The purpose of the Park and RecreatIOn Comm'ssion IS to operate a program of recreatIOn and to manage City parks and playgrounds The Park and Recreation CommisSion IS organized per City Code Chapter 48 and Ordmance No 663 They meet the fourth Monday of the month There are eleven members appomted by CouncIl, each serve two year terms CouncIl membership IS reqUIred by ordmance Rev 8/93 - HUMAN RIGHTS COMMISSION Members Date Appomted Ward Term Exprres e Jane Anglm 319 W Maple Street StIllwater, MN 55082 8/1 8/98 (partIal term) (Unexprred term ofKJmker) W2 6120/99 Susan Dixon 314 StIll..... ater Ave W Stillwater, lVfN 55082 8118/98 W2 I/O I/O I LOUIse Watson 927 Northland Avenue Stillwater, MN 55082 8-20-96 W4 I/O I/O 1 Second Term reapp't 8118/98 6120/97 WI 1/01/0 I (Unexprred term of Bloom) PartIal Term and Frrst Full Term) reapp't 8/18/98 6120/97 WI 6120/99 Mary Peroceschl 809 6th Ave So Stillwater, MN 55082 HeIdi Presslem 1017 S 1st St Stillwater, MN 55082 MIchael Caoette 1013 1'1 St So StIllwater, MN 55082 8/1 8/98 WI I/O 1/0 I . Annette Tryon 1585 Amundson Lane StIllwater, MN 55082 6120/97 W3 6120/99 Peggy Perry 307 Edge.....ood Stillwater, MN 55082 6120/97 W4 6/20/99 Demse Carlson (Chairperson) 1101 Parkwood Lane Stillwater, lVfN 55082 6120/97 W4 6/20/99 EstablIshed by Ordmance 807 The purpose of the Human Rights CommIssion IS to aid and adVise the City Councll m ensunng for all Citizens of the City equal opportumty m those areas protected by law and m other related concerns Each youth member wlll be appomted for a one-year term Except for the first terms, all other members wIll be appointed for two-year terms that are staggered m order to prOVide contmUlty of polIcy and program In anyone year no more than one-half of the terms may expire No member may serve more than SIX years, not Includmg the time served fillmg the unexpired term of another Councll also assigned Dustm Wahlstrom to the Hate Cnme Response Team and Jake Anders to attend HRC meetmgs as Stillwater Area High School Liaison . Rev 8/98 a ' Greystone CommerCial Brokerage Greystone Management Asset/Property Management Greystone Development Development ServICes Greystone Capital Investments Greystone Consulbng Group ConstructIon Consulting Greystone Construction Services ConstructIOn Greystone Corporate Services Corporate FaCIlIties GREYSTONE REAL ESTATE GROUP A FULL SERVICE REAL ESTATE COMPANY December 18, 1998 Sue Thorn City Hall 216 North Fourth Stillwater, MN 55082 Dear Sue: Per your letter of December 8, 1998 I am writing to indicate that I am interested in continuing on the Downtown Parking Commission for another term. The r~:tcing Commission'has been successful, yet there is a great deal of work ahead to help re-solve the city's parking issues. If the Parking Commissions desire, I will be pleased to help. Sincerely, 0P Kevm J. LaCasse Principal --- --~! ) ! - (j/\~~.~- '/~~ \.. !. \ ''\ \ '- \ ~ 324 SOUTH MAIN STREET. SUITE 220 . STILL WATER. MN 55082 612/430-2250 . FAX 612/430-2480 - ........ ~ - -1' 'I ,~It: ,... 11-7 6/-z{ f 41<1. ;;1/ i <;/ez?~:J I ~ A a~~ f)~ ULi- I CIH1M "- r i :> 5 7~ ~. b. - , . . . a -- . . RANUM LAW OFFICES 104 NORTH MAIN STREET STILLWATER. MINNESOTA 55082 ALBERT E RANUM KARL M RANUM TELEPHONE (6 I 2) 439-4143 December 14, 1998 Ms. Sue Thorn, Administrative Secretary Downtown Parking Commission City Hall 216 North Fourth Street Stillwater MN 55082 RE : Term Reappointment Dear Ms. Thorn: It has been with a great deal of pleasure that I have served as a member of the Downtown Parking Commission. As my present term is coming to an end, please be advised that I am very interested in be1ng apart of the Commission for another term. If you should have any questions regarding this matter or if I can provide you with anything further regarding my desire to retain my place on the commission, please feel free to contact me at this office. .our 5 , Karl M. KMR: lmw , David Swanson 314 Birchwood Dr N Stillwater MN 55082-4607 tJ December 10, 1998 CIty of Stillwater 2164th St N Stillwater MN 55082 Re Expiration of term on the Downtown Parlang COmrnISSlOn Yes, why not? We have come a long way In the past few years regardmg our "parkmg problem" m downtown StIllwater and I am glad to have been a part of It In can be of further servIce In contInuIng to help Improve our downtown parlang by retaInIng my posItion on the Downtown Parlang CommissIon please place my name m the hat for consideratIOn for another term on the commISSion ~-SinCerelY';' / / , ': /' , I a--)~_~ DaVId Swanson . . . December 2, 1998 ---~":.1 Morh Weldon CIty Clerk CIty of Stillwater 216 North Fourth Street StIllwater, MN 55082 RE: HPC reappointment of term Ms Weldon I enJoy servIng the CIty of Stillwater on the Hentage PreservatIon COmmISSIOn and Wish to be consIdered for reappomtment to another term My current term expIres January I, 1999 . Smcerely, Jeff A Johnson 309 S 5th Street StIllwater, MN 55082 . .1 tt1l1"> !; {tJ v(~ e'\J'I C t ~ -6 /-t"'{~ , G I~ cfl <;-r'~t l/V~ ~i~ rv';O 6u~ )iC'{b"f <;:. ~l /. wAvY /tI'JJ -S1b~'"}/ I . ~ <.JlNv'.J l~ -:} ler 9 r I o~ M~I-)'- , , ,:1 :L~~ t'1', ,,~/P..'t- ~oIi-,-t~ v1, fl-e Irl..lh~ 12~~~':rd._(j;/A4M/;rtr"'---{()r vk w~ / k~'1\ '" ~ ~ J~~ I) -Irq'!. "1..f '1 w v.J~ ~ r~ 41>101 f/~..u ,.,$ ~:~o.- -Iv.~ ~ ' v. %,'7 I~M"" ' , ~ - - - H~bv.z il~~ ' Cf I 1. s." - 6(\-tl/ ~ 1y-- ~ s ~l.Il wo-iuv I A1 t..{ 1\2> g J- 43--r)-1t.36 --- . . . . . .Deadhne for applications is no later than noon December 18, 1998. D:1te. Dec. 14, 19~ CITYOFSmLWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS A1'ID COMlV11SSIONS Name Ph11 Eastwood Address 301 W Myrtle St Home Telephone Wor.< Telephone How long have you lIved m StIllwater? 46 yrs YrsIMo 1 s t \Vluch Ward 2 What StIllwater community actlvitIes bave you been lDvolved m? I am currently on the Board of D1rectors of "Lumberjack Days Fest1va1 Inc." and have been Slnce its 1nception 5 years ago. Th1S 1S the non-prof1t corporat10n Wh1Ch puts on Lumberjack Days. .., .J Please describe any preVIOUS experience you bave which is smylat.t,? servmg on a volunteer advisory board/commission. In addit10n to the above ment10ned Board of D1rectors exper1ence w1th Lumberjack Days Fest1va1, Inc., I have sat on the Governmental Affa1rs comm1ttee and the Profess10na1 Standards Committee of St. Paul Area Assoc1at10n of Realtors for approx1mate1y F1ve years 1n each case. .d Do you have a preferred Board/Commission "that you are interested in serving on? Yes No Ifyes,fillinnameofBoardlCommission Her1tage Preservatlon ' ,-, CommlSSlon No 5 \Vould you consider an alternate appointment? If yes, which one? Planning Comm1sslon Yes 6 Please describe any schedule conflICts WIth the regualr meetmg schedules for the board/comrrllsSlOns (1 e , routine travel work schedules and the lIke) , I should not have any conf11cts. 7 Why do JOU wish to be on a boardlcorrumssion? I would 1lke to be part of the process that preserves the hlstorlca1 archltecture WhlCh glves our Clty ltS unlque character and at the same t1me fu1fl11 my C1V1C ob1lgatlon. Plense describe nny other relevant infonnatlon }OU would-l1ke us to know 15 years as a Realtor in Stl11water has glven me the opportunlty to become faml1lar wlth many of styles of styles and attrlbutes of our hlstorlc archltecture. I also have some experlence wlth resldentlal and commerclal ... .At[ach Addlllon:!1 Shws, Ifn~cess:!ry"'. cons truc t10n. THIS INFORM-tTIO,v JlILL BE DISTRiBuTED TO COUNCIL AND IS CL-tSSIFlED -lS PUBLIC DATA 8 December 9, 1998 . Honorable Mayor Jay KImble CIty of StIllwater CIty Hall 216 North Fourth StIli",,. . lV"{ 55082 Re Reappomtment to the Jomt Cable CommIssIon Dear Honorable Mayor KImble It IS my understandmg that my term as alternate member to the Jomt Cable CommIssion wIll expIre on January 1, 1999 My most earnest deSIre IS to be reappomted to thIS CommiSSIon At present, I am very knowledgeable and actIve m refranchlsmg negotIations mcludmg reorganlzmg the delIvery of publIc access to thiS commumty As part oftlus process, I have worked very dIlIgently m planmng and spread sheet finanCIal analYSIS for the commISSion, member CItIes and negotIatmg attorneys I would lIke to contmue m these efforts on behalf of StIllwater Thank you for your most favorable conSIderatIon Smcerely, . . Deadl1ne for appl1cations 15 no later than noon December 18, 1998. . CITY OF S~LWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AIW COlVIMISSI I Narne&ho..rd HoJs-\on '-- Address p:z. ~ S, xi- U'~'" VI "!, 5 c .... tLi.--+ I II L.u '" -k r) (YJ)J, ~ 5 (J ~ ).. ) Home Telephone 6S( -'0 r - work Telephone 11 5/ -< J Date Ii - ^"3 . ~ ~ D @:@@:DWlI~~. ~ NOV 2 4 1998 , ; I I . "I 0', How long have you lIved In Stlllwater? U2-~ ~ W1uch Ward 2 . 3 Please descnbe any prevIous experience you have whIch ]s sunilar to servmg on a volunteer advisory board! comrrussion S~ ~--J 4 Do you have a preferred Board/Commission that you are interested i.n servmg on? Yes--X- No_ Ifyes,fillinnameofBoardlCommissIon..T~~~ I \Vould you consIder an alternate appointrn.ent? Yes~ No_ fl - If yes, which onerr~o-.-- ~/"L ~ ~ (d-u..rJl)~ ~ ~. 6 Please descnbe any schedule conflicts WIth the regualr meetmg schedules for ll:1e board!corrumsslOns ~l1ne travel, work schedules and the lIke) ~ ' n ..u.~ ~~~~!' ~~lr.-~ 7 \Vhy do yOU wish to be on a boardlcorrumsslOn? _ /J -n -L . &~~~~1t1t~~~~~~ ~~ ,~_.- ~. 8 Please describe any other relevant mformatlOo yOU would-hke us to know )~~Ol~~"L~j~~. 5 . *... Attach Additional Sheers, If necessary*... THIS INFORH-tTION HILL BE DISTRiBuTED TO COUNCIL AND IS CL-tSSIFlED AS PUBLIC D-4 TA BIOGRAPHICAL STATEMENT OF RICHARD D. HODSDON . EMPLOYMENT: January 14, 1998 to March 31, 1998: Acting Washington County Attorney. I assumed this position with the unexpected death of the county attorney. I performed all duties and responsibilities of the county attorney. October, 1988 to 1998: First Assistant Washington County Attorney. The First Assistant is the second in command in the County Attorney's Office and reports directly to the County Attorney. The position is responsible for supervision of all aspects of the office and I served as the County Attorney in his absence. Duties include administrative and all other attorney functions in all divisions of the office. Those duties periodically include direct handling of civil and criminal litigation. Executive functions include personnel hiring, discipline and related actions; staffing and budget; creating and implementing office policies; setting county criminal justice policy; preparation of annual and other reports; computerization and development of world wide web home page as well as management and operations advice to county government in a county with a population of 191,000, a staff of 1000 and a 75 million dollar budget. Duties also include acting as the legislative liaison and development and administration ofthe grant funding for positions within the office. . May, 1987 to October, 1988 and April 1, 1998 to date: Assistant Washington County Attorney. I served in the civil division and handled all aspects of civil matters on behalf of Washington County. Particular emphasis was in litigation, contracts, personnel, civil liability, data practices and related matters. Duties also included handling criminal and juvenile delinquency prosecutions and trials. I presently serve in the criminal division where duties include trial of major cases, coordinating the anti-gang initiative, law enforcement training and prosecution. February, 1986 to May, 1987: Private practice trial attorney. I was defense counsel in litigation involving products liability, negligence cases, government liability and worker's com pensation. February, 1987 to date: Legal counsel to Minnesota State Sheriff's Association to provide legal advice and representation to the Association and its members. Issues addressed include patrol, jail, personnel and all other matters relating to operation of a sheriffs office. I advise in management and law enforcement operations. June, 1978 to February 1986: Office of the Minnesota Attorney General as a Special Assistant Attorney General. I worked in the criminal and corrections divisions. Duties included criminal, administrative, and civil appellate practice and litigation, forfeiture litigation, defense of habeas corpus and civil rights lawsuits, as well as provide legal services to the Department of Corrections, Bureau of Crimmal Apprehension and the Peace Officer . 1 . . . Standards and Training Board. As counsel to the Minnesota Bureau of Criminal Apprehension, I worked extensively with the narcotics and organized crime units in criminal investigations and prosecutions. 1985 to 1994: Faculty member of the Law Enforcement Training Center and Normandale Community College where subjects taught included civil liability issues, use of force and applied constitutional law. 1979 to date: I lecture and teach peace officers, corrections officials, attorneys and county employees in criminal, civil liability, and numerous related issues, including discrimination issues and several other aspects of employment law and data practices administration. I have instructed several thousand people in these areas. PRIOR RELATED EMPLOYMENT: 1977 TO 1978: In the last two years of law school I prosecuted under the student practice rule for the City of Minneapolis and several St. Paul suburbs. I was a law clerk for Professor Cound of the University of Minnesota and assisted in the preparation of the Minnesota Criminal Jury Instruction Guide. I taught appellate advocacy and was a student director in the misdemeanor prosecution clinic and the civil legal aid clinic. PUBLICATIONS: .. Author of Dru2 Abuse. .. Reporter (author). I am the reported for West Publishing's CRIM JIG IT, MJIG and CRlM JIG ITI. .. Numerous continuing education articles for attorneys and peace officers. .. Materials on search and seizure for the Minnesota County Attorneys' Association. .. Authored a book which is a summary of all state statutes relating to law enforcement. .. Winner of the Falkman Award from Ramline University School of Public Administration for a policy paper concerning appointment and election of public officials. EDUCATION: Graduate School: 1998 - Masters in Public Administration - Ramline University. Law School: 1978 _ Graduate of the UDlversity of Minnesota Law School with a J.D., cum laude. College: 1975 _ graduate of Concordia College, Moorhead, Minnesota with a B.A., summa cum laude, with majors in political science and international relations and a minor in business administration. 2 BAR ADMISSIONS: ~ Admitted to the Minnesota Bar in 1978 ~ Bar of the United States District Court for the District of Minnesota in 1978 ~ Bar of the Eighth Circuit Court of Appeals in 1979 ~ United States Supreme Court in 1990. OTHER PROFESSIONAL ACTIVITIES: ~ Chair of Metro Drug Prosecution Group ~ Member Minnesota's Megan's Law Policy Task Force ~ Coordinator Washington County Attorney's Office Anti-Gang Task Force ~ Minnesota Sheriff's Association President's Award-1996 ~ Peter Falkman Award-Hamline University- Policy Analysis- 1996 ~ Thrasher Award-National Gang Crime Center- Effectiveness in Gang Prosecutions- 1998 ~ Arson Investigators Association-Training Award-1993 ~ American Society of Public Administrators, Minnesota Chapter- Board of Directors ~ Little Brothers Friends of the Elderly Volunteer 3 . . . . Memorandum '!.1BbM....:ttc ,,""'" Jt1~ :SU., To: Morh Weldon, City Clerk From' Russell Hultman Date 12/08/98 Re' Plannmg CommIssIon Tenn Renewal Thank you for your letter regardmg renewal of commission tenn renewal. Please conSIder thIS memorandum to be my wrItten response, mchcatmg my desrre to contmue servmg as a member of the Plannmg CommISSIOn m 1999 As the nature of my employment takes me away from my office dunng the daytime, please feel free to ~ge me on my digital display pager if you have any questions My pager number is (612) i. . ~ . ....~ "t~~ ~':; 'lJ&........~ ~\./"...... ..":::-"...,~......... \ '-,"" It ~'-~. * '""___ ~ .. .\....f'.. - ~it ""I.. ~ E'-~"C" ~ ~ ...1.f"....... t- ". "'"'''!l ...', "'....... 'l:~~ ".. \It'r- fit"" '\...t ",('<1 :r .....~... ~~ ~: 1 ., '1"\ 'l,: ~ .' . December 15th, 1998 Kirk Roetman 1521 W OlIve 8t StIllwater, MN 55082 651-439-8690 City of St1l1water City Hall Morh Weldon - City Clerk Stillwater, MN 55082 Morh Please accept thiS letter as submiSSion of my name to be considered for reappomtment to the Stillwater City Plannmg Comnnsslon I have served on the Plannmg Commission for the past five years m which the City developed and unplemented a comprehensive plan for the next 20 years I feel very strongly m keepmg mvolved to see that the foundatIOn of thiS plan IS put mto effect m the most beneficial manner for StllIwater . Thank you for the opportumty to have served m the past and I look forward to contmumg thiS service for another term 4~ Kirk Roetman . . . . ~ilwate~ THE BIRTHPLACE OF MINNESOTA i) December 1, 1998 Thomas Weidner 1017 West Pme Street StIllwater, MN 55082 Re ExpiratIon of term on the Planning Commission Dear Mr WeIdner. FYI Your term on the Plannme Commission will exprre January 1, 1999. If you Wish to apply for reappomtment, please submit a letter of interest to CIty Hall no later than December 18, 1998 We would also appreciate notification if you do not wish to be considered for reappomtment. Smcerely, fY}~ ~ Mor~i Weldon CIty Clerk I).... / L{,. ~ <g 0\ d..t--1 ~ ~ MJ \'" of ~ C6V\.'~ v-o.( \ ~ / ; '" f -r -u, 1-. Plo( -'V- ( L... ff",-A: ( ~.-u. "J 6) (J"V\.. , l-A~ of "^-~ 10 f1.- u~ J--- CITY HAll 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE 612-439-6121 Deadl~ne for applicab.ons is no later than noon December 18, 1998. Date. Jot IO.lqqy- . , Name CITY OF STILLWATER APPLICATION FOR APPOINTl\1ENT TO ADVISORY BOARDS AND COMMlSSIONS dtM-'{ 8+, /021 r~!ettI~ ffilJ/Lf . Address Home Telephone Work Telephone ----'"_ How long have you hved m StIllwater? J!L<9Mo " ~ WhIch Ward 2 What StIllwater commumty actlvitIes have you been Involved in? .g ~ 3 Please descnbe any preVlous experience you have which is similar to seIVlllg on a volunteer adVISOry board/commission. . t~~~~{f';jJu~ ~.JMrwtiU4< . t:J O/)rl tl'll7 J<hn/~A/f%l f/711hJ~!l(jrd}j1./hu.. eJulfJ1J.vt bf t!JJrvrruuc.l.' Do you have a preferred Board/Commisslon'that you are interested in serving on: . Yes ~ No _ If yes, fill in name of Board/Commission \Pzp f:I.~ ~ . Would you consider an alternate appOIntment? Yes_ No_ P~Mr If yes, which one? .ik PtPlle. tl/J'l,ffJ 1eU'/Jt.i7j-tf5.r ,,&-zudJ. 4. 5. 6 Please descnbe any schedule confhcts with the regualr meeting schedules for the board/commisSlOns (i e , routine travel, work schedules and the like) ./J1A5n -L 8 7 \Vhy do you WIsh to be on a board/corrumsslOn? , ~ TflJ~~4In fit.. tJm~oMo/~ . _ JUt'.it:..--,- tI 7 ' . -_ ';L' 7)u bill-Hi Jd.laJW.. ~.Juu; it- Please describe any other relevant informatIon you would- kke us to know. .0ff p aU;uJ1.R';y' . * *. * Attach Addmonal Sheets. If necessary* * *. THIS INFORMATION WILL BE DISTRiBuTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA . . . ~JOI199~ 1l!fltf1 ~~ g ~ 1'J(M'r'.irt/'.,() I 'tJ a;?zlJ. ~ ~ ayrJ.a.;di /2 ~ of~ f:J/)1 :Old JiiJu,/ 'tf1w LOffZ1c:bfJ ~(,~ /J?ZfVJ1.Jj ::tr't4/YZ~ .1I'JfvlJ tlI'J. /Lef.g-calinv ,~u, tJU1 otl'liA-. tl1.<<' ~ ~ .Jzmu tlI).weLI te() ./J1.iIAJ eirufl~ttt~ ~ ~~ . l:fAH ~ iJrJA -tJUf ~..L ~. (}zM y~ ~.b-cR~ ~ ~J:t,;?wJ- J(I16j- ~~ fM rv1H/Yl./iIU a JJurad .pnap-~ of ~ fYUIJ a,neJ cnw rJ-/- JJntl-1'U; vtomml.t/nili..;a . 'fl/ tt../wu./ .(/}J/)1 ~ - t1 ~ ..Mve tIJ );.e a ~ OJ- ~'?U~fJ .ttJ .ff11u1..e.. a.o d))tll 1M ptWm?1fJ wIuJ 4JZdhA- if M ~ dIu/J1/c -~ {r'7 ~ veifn4tebd1t~'L' ~r 1f~~8+ 6 ~dhne for apphcabons lS no later than noon December 18, 1998. CITY OF STILLWATER APPLI CA nON FOR APPOINTlYIENT TO ADVISORY BOARDS Al'l""D COlVIlYllSSIONS Dace ~_ . . N aD e R \ck CoY" "~o?t,,.~ I D '1 ~ l~+1 .\Jrtle....eJ.vA ~-hll ~ bY) t-lkJ <5ECKJ. Acdress Home TeleDhone " . ~' ~ Work. Telephone How long have you hved In StIllwater? ~@aa ~ W1uch \Yard ., Vlhd.t SLllhvater commuruty actlVlOes have you been lllvolved m? F~'~:~i:~~~1.t:r~..,~ , ... - k,""y ('Jc- n/!'t ~ (~2" ~ ~\...l ~"".....1 C.\i Y' b) ~ t'ltH{JUo/ .. c.c.~~ICI"" ., :J Please describe any prevIous experience you have which is Sllllil~t5' servmg on a volunteer adVISOry board/cornrmssion t:!. Do you have a preferred BoardlComnllssion that you are interested in servmg on? Yes ).....~~~ in name ofBoarrllCommiSSlOo ---f\... ~ ~ '. j Would you consIder an alternate appomtment? Yesi:- No_ Tfyes, '."hlch one? ~ l\d.ca~g .~ ~ ~~ ) rQv-,^,tl.f... L"C-bLL'\cov-J.) IJb-na.vy 5 Please descnbe any schedule conf1lc[s Wltn tne regualr meeung scheaule~ for tIle boc:rciJcOITUTIlSSlOrlS (1 e , routme travel, work schedules and the hke) +\rL\.\....{ ,..,.....l~ O'l~ '^\:JL\.+ f.....- ('Jc:lC:>~ 0(~\.LLl Uy I '(.J~cl",.,:>wtcV 7 8 \Vhy do yOU WIsh to be on a boardlcorrumsslOn? t..,. ..-.p tr '^ lit:::\- .sh Dw('.::l--Ar fA r~~t'A ) 5p'Wl t".f 0. -\-t:i.ll\t\ '^ of- +n bE' , ~~t::j:).", ~..- ~\I'TUt\+-'114 ""TO ~'hl~ rt ",-'/"lIce. \'^ 4.c c\elc;e'\!... rY-CU6Q: Please descnbe any other relevant Information }OU would hke us to knO\'v . "... AnJch Add'E1onJI Sheets, If necessJrj"' .. THIS INFOR.HJ.TION HILL BE DISTRIBuTED TO COUNCIL tf,VD IS CL.{SSIFlED -IS PUEI Ie D,.{T.-j . . . Deadl~ne for apphcab.ons 3:5 no later than noon December 18, 1998. D3te/Z Ii?' A9 . CITY OF STILLWATER APPLICATION FOR APPOINTlVIENT TO ADVISORY BOARDS AI'll) COlVlNIISSIONS t-<,,-~<:-~ic<'-k5 (rl ~ k.) OJ? kn 'y AGdres~](>--b /Y",:;-;- Qltv( ~'- ~/Iu~ Tr- Home Telephone /5;: ' -,_ / Wor;. T e1eohone ~6"1 . , .. ~ How long have you hved ill StIllwater? 1.2- YrsIMo ~ \VhIch \Vard ., .J L!. Do you have a preferred Board/Commission that you are interested in servmg on? Yes ><- No _ If yes, fill in name of Boa.rdlCommisslOn ('It; ~ f'll '7 a~~,UL, $oS, - 5 \V ould you consider an alternate appomtment? If yes, \vhich one?' fl. f! (. Yes-X. No 6 Please descnbe any schedule conflIcts WIth the regualr meeting schedules for the board/cOITlInISSlOnS .-- (l.e, routme travel work schedules and the like) L fA/{ 5'r'/.( ~-''?~yC'~r#, /"'0-. 4~-;- ~V OV'Y'- ~t: t..rdJlc: (.""bM 8 "'-please descnbe any other relevant mformatlon }OU would- hke us to know ~ L- hG..d h/';,A... ""Jt:./l/rJ U/,4 r-~ rrY1fJ.,U, ~"7"': d.f ;:;;t: IJ.,ST&>-IC b<l;t!, 7; 3 /"" ~ t;,..,11 w..,~"" c, ..r.... l",~ (';.~r'.r~ I" I d..4.cJI.... rt "!>1~.A.n I I, J-h. ",r {.LJ(",,,.k..t..( w, ~ /u... I (J/t...~'/I'" 1:7""......(s If.. lit: [~....~.,...v...ilv-r ,,~C,,''''j'7 ~~/t: r('s,""l:....~._;;,~../ rC~(eI.....;-I..1 ~~.""'s.ro.';-.-... ( ., . . AtlJch AddmcnJI She:'s. If neccssJrj" . · THIS INFORoH~TIOrY HILL BE DISTRIBUTED TO COU.YOL AND IS CL~SSlnED IS PUBLIC DU-I Charles R. Dougherty 306 West Olive St Stillwater, MN 55082 651' : ~ Rivertn@aol.com . '. ~ 1987 -Present INNKEEPER Own and operate the RIvertown Inn and Cover Park Manor - StIllwater, MN Purchased the RIvertown Inn after It had been foreclosed on, renovated It addmg seven bathrooms, aIr condItIOmng, upgradmg the electnc and fire safety system Implemented a marketmg and quahty control plan that Increased the occupancy rates from a preVIOUS 20% to a hIgh of over 80% per month and a low of only 45% In the off season ThIs has made It one of the most successful B & B's m the MIdwest, With 75% of the guests commg because of referrals from past guests In 1993, because of demand for more rooms, we opened our 2nd B & B the Cover Park Manor It's a four guestroom B & B, all rooms WIth double whIrlpools and fireplaces 1982-1987 RESTAURANT OPERATION MANAGER Dapco Food ServIce Inc, a franchIsee of Burger Kmg Corp With eIght restaurants Oversaw the constructIon and opemng of three restaurants ResponsIble for all aspects of the organIzatIon, mcludmg hmng and traImng of all managers, profit and loss statements, and promotIOn AchIevements mclude Restaurants conSIstently rated above 90% m secret shopper program for cleanlmess, speed of servIce and product qualIty, the hIghest m our region of 320 restaurants Computenzed operatrons and mventory control Sent to troubleshoot a restaurant for one of the partners, In three months, turned an almost bankrupted operatIOn around Worked as a consultant for one of the partners m hIS vendmg, cartenng and m-plant food servIce company Would be called m to solve servIce and food qualIty problems ASSisted WIth the deSIgn of kItchens and lunchrooms . 1977 -1982 FOOD SERVICE MANAGER SAGA Food Service Umt ASSIstant Manager and PublIc RelatIOns Manager - SDSU, Brookmgs, SD Bar and Catenng Manager - Medora, ND AchIevements mclude SettIng up a system of student meetmgs to dISCUSS food servIce and get Imput on changes back to umt managers Developed a program of advertIsmg weekly menus and specIals As Bar and Catenng Manager, developed a catenng plan that Increased sales and profits, and reduced waste whIch, m turn, Increased profits by over 100% . . . . CHARLES R.I DOUGHERTY I I I I I EDUCATION Bachelor of Science degree, C" "lth Dakota State University. Double major m HOSPItahty Marldgement and CommercIal EconomIcs I "People-The Wmmng Edge", Burger Kmk UmverSIty, MIamI, FL I ComprehensIve EqUIpment Workshop, Burger Kmg UmverSIty, MiamI, FL I I ORGANIZATION AND AFFILIATIONS I _ Serve on the Board of the Mmnesota HIstonc Bed & Breakfast ASSocIatIon , I I _ Founded and served as PresIdent of the Mmnesota Bed & Breakfast GUild for four years, stIll serve as adVisor to the board _ By appomtment of the Governor served foUF terms on the Mmnesota State Tounsm AdVISOry I Board I , _ Member of the Stillwater Area Chamber of Commerce Served on the Board of DIrectors, and ChaIrman of the HospItalIty CommIttee! I _ Member of ProfessIOnal AssocIation of Innkeepers International I I _ Founded and serve as presIdmg officer for the St CrOIX Valley Bed & Breakfast AssocIatIOn I _ Member of the CIty of StIllwater Chamber Jf Commerce I ! - LIfetIme member of RIver Town RestoratlOh I I _ Lifetime member of the Washmgton Co HI~toncal SOCIety I I ! 2 7 8 Deadhne for apphcanons ~5 no later than noon December 18, 1998. D:lte Dec. 14, 199 CITY OF STILLWATER . APPLI CAnON FOR APPOINTM:ENT TO ADVISORY BOARDS AIW COl\1M1SSIONS N~e Ph~l Eastwood Address 301 W Myrtle St Home Telephone" 1 -n - L Wor.tC T elephoile -'I? ') How long have you hved ill StIllwater? 46 yrs Yrs/Mo 1 s t Wluch Ward 2 What Stillwater commuruty actlVlnes have you been mvolved in? I am currently on the Board of D1rectors of "Lumberjack Days Fest1val Inc." and have been Slnce 1tS 1ncept1on 5 years ago. Th1S lS the non-prof1t corporat1on wh~ch puts on Lumberjack Days. ., .J Please descnbe any preVIOUS expenence you have wluch is sill1!l11L~ servmg on a volunteer advIsory board/comnussion In add1t1on to the above ment10ned Board of D1rectors exper1ence . Lumberjack Days Fest1val, Inc., I have sat on the Governmental Affa1rs comm1ttee and the Profess1onal Standards Comm1ttee of St. Paul Area Assoc1at1on of Realtors for approx1mately F1ve years 1n each case. L!. Do you have a preferred Board/Commission that you are interested m serving on? ~ No Ifyes,fillinnarneofBoardlCommission Plann1ng Comm1ss1on Would you consIder an alternate appointment? rY;;) No If yes, which one? Her1 tage Preservat1~mm1ss1on 5 6 Please describe any schedule conflICts WIlh the regualr meetmg schedules for the board/commissIons (I e , routIne travel, work schedules and the hke) I should not have any confl1cts. Why do yOU wish to be on a board/commIssIon? As a llfe long res~dent, I have a great des1re to see St1llwater con- t~nue to prosper wh1le reta~n1ng the qual1t1es that make ~t the C1ty we love. I also bel1eve that all c~t1zens have an obl1gat~on to glve back to the commun1ty that supports us. Please descnbe any other relevant informatIon }OU woul-d-hke us to know In my 15 years as a Realtor ~n St1llwater, I have become fam1l1ar It many of the lssues dealt w~th by the Plann1ng Comm1ss1on. I also exper1ence 1n res1dent1al and commerc1al construct1on and the enV1r - mental concerns fac1ng our commun~ty. .... A [[;Ich Addlllon;ll Sheets, if nc:cess:lrY' · . · THIS INFORM.J.TION HILL BE DISTRiBuTED TO COUNCIL AND IS CL.J.SSIF/ED -IS PUBLIC D..J.Trl . . I I Deadl~ne for appl~catJ.ons ~s no later thaIi1 noon December 18, 1998. I nol, Iz/K~9-, CITY OF STILLWATER I APPLICATIO~ FOR APP01NTMENT!~ ~ @ [g 0 \Y7 r~' ;- TO ADVISORY BqARDS AND COlVTh1ISS~~:S --, Name D -l // ( I 11:.',: DEe I 5 /998 _ANI'-_ ~~_tV')t'Af ' ' ,... I I Aadress 30~ €, LJ:11 b....J ~t. gLdv.)c...LF-~ fAN. ~S-cB2.. - Home Telephone .!.-:./?' _ L .- Work T elepho !. ..,,.... - 2 How long have you lIved ill StIllwater? ~ Yrs/lfl!f;) ~ Wlnch Ward rt,lt-I~e f;s.[k,J1 or SI.~.-c,." U//;y7 What StIllwater community actIvitIes have !you been involved ill? I I 6 I I Please descnbe any preVIOUS experience yo~ have whIch is sunilar to servmg on a volunteer adVISOry board/co~ssion. : - ~;J~<~;"~; w;::..;1. ~~'.~:~ ~''v xf-'''''? .,!",.K $"",,, , 'fYtkf"V,"/ ge - c:.. ~1-5::;;z:;,- ,::; ~df~ ::rv.v,~..&VF" hr .a, st. <1,..,v .6.4<,":; WAk/c'$;k . I i Do you have a preferred BoardlCommissionjthat you are interested ill s7rvmg on? Yes L No If yes fill ill name ofBoardlComrrusslOn ?/A.MJiNiL Cn1_,~,>>,J -' I I (/ ~. Would you consider an alternate appomtmen~? Yes-L No If yes, whIch one? oAr,i'~, eJf'<~~ . / Please descrIbe any schedule conflicts \Vlth t~e regualr meetmg schedules for the board/corrumssIons (1 e , routine travel, work schedules and the lIke) NA ~ ., .J 4 5. 7 ~ d. /",.~~f ~~/ ~ o\Jer ~ 1- /;a.~ i.<"( cr'''''''!:€- i/,d 14 e.,.,,,6~,,I.,,~ _/ t!.-.<m/a.-{.C>^- ;r.d I ~~ ,aL'l wd-i Z" ~/v~1.61/Yl41 btLiY"'Eh'Z/' /,d-t:I/ . E;,JIt. ;>/ E. t. .uN~ Ik 4 ""V,,"'" I s 6-1I,,~ Veil.. S . 4 ;>1<'<>' J"" :I ~. //-'A '7 t:<..,.,.,6(; cY"- IOyr5 t~51rvt:.;"..cY7 / ('l~I'lt7 c r~""I1r1C~ Z J;5 }) ,,~<-I e )/ j7" .~" ce: w. -t/. (.,0'.1 1"'S'",.e:; ~i!e- t/py-l.,',vj h"'Z... t-/~/r'" x.&ICO, '1:7 ""... ..s:"", #'f~....... T2k ItltN!.>4A.! . 8.d{{',. ,/./ t4,c/l-I .s;,'enc.~ J /t1.1y.pr ,,..; .8~S.~S5 AL#-'Skv Ilpyn ~ drc.~ s~ / ~4177"J ~w t!.~ . . . Dec 18, 1998 My goal m serving on the planmng commISSIon IS to learn as much as possIble I would hke to see Stillwater stay famlly-fhendly and affordable I have discussed my mterest m servmg on the commISSIon With Steve Russell, Enc Thole, and Randy Fulton of the Chamber of Commerce I also recently attended a meetmg of Randy's to try to learn more about the Stillwater Area Economlc Development CorporatIon and the efforts to create a clearmghouse for mformatIon for busmesses lookIng to move to this regIon. I beheve that I can bnng mterest and enthuSIasm to the posItIon, and am lookmg forward to the opportunity to volunteer for my commumty m this way . . .dhne for apphcabons ~s no later than noon December 18, 1998. D:lte ;;;,/,t{ / ~?; CITY OF STILLWATER ' / APPLI CA TI ON FOR APPOINTlVIENlj ~ @ @ ~ 0 \~\;' -- . TO ADVISORY BOARDS AND COlV.INIISS~ONS J ,() U II & _ I ; "! GEG f 8 l:;sa Name HI L f.7 t.,eJ~ ( Address 15>> vI~. J-h O;Ii?J/~) fA 1'/ "- - - "", Home Telephone <-<~ 7 :. WorkTeJephone _~ , I . ' .... -," iZ _ _ (Fe/3 ~r1) ( ~ - --~.- ~YrsIMo .:2--wmch Ward How long have you lIved 1Il StIllwater? d Do you have a preferred Board/Commission that you are interested m servmg on? Yes -r:. No _ If yes, fill m name of Board/CommissIOn nA-NM "0 5 Would you consider an alternate appomtmentj Yes--=:, No_ If yes, whlch one? 6NlY W- iT 1<) X-1t>1 ~~Iil1Ec::;lJ r~yJ (Yf"! 1ff~' ~ ItJ ~=rt"f-NA/!^~ m:Ct~ Please descnbe any schedule ~onhlcts wIth the regualr meetlIlg schedules for the boardlcorrumsSlOns (I e , routme travel work schedules and the hke) V n c..W7J 'N~ <:, / 'trtr< fff:. A ~ A1 rrn ifh 'fire fYi 7tf:.r. fj IYJ F ~ rn5! . ~ I f 6 7 rI \Vhy do yOU wIsh to be on a board/comrmsslOn? INE" ~ ~/rf\f2-, ~~ IN "PlKNNll\J'Zz + 1?-FVnoPmt:7\T( :t:""5~~ ~ ulf 77J ~<;sT7l{A~ 6)lf;nJ IN ~1ffv-t'(t77'fJ7fIlCfrL tv}rYezr, l'1l7t1 N1 N?t "THE ;rr~:kC(1 vr re7t7V1\.t"'ir 7lIIr1 m~ IT 1.1NJ ~Vr- 111 8 Please descnbe any other relevant mfonnaClon )OU would hke us to know -nfEt*R4e72- ~o ~tN . .... AttJch AddmonJI Sheets, If necessJry" .. THIS INFOR,HATION 11 ILL BE DISTRiBuTED TO COUNCIL AND IS CL-lSSIFIED -IS PUBLIC DA TA . H:~~g~ PRINTING & PROMOTIONS.INC 5901 OMAHA AVENUE NORTH. STILLWATER. MINNESOTA 55082.430-2533 . FAX 430-9692 \ 2..\ ':) 1<78 { ~\\~ ;- J (k-rnJlj J:Q~~ k ~.4A)'d"'~ r O-^"~-L ~ - ~ ~. (L i.:a (J.... ;""-. Q~O-'-1.:--- ~VV:l5> ;~"- . : :M f~~ -- "- . - (H~ ). r ; _ f--v-\ .-~ . ; I J)et~~if 4' l ,~q 5 rI8IECC:C"V n,--' _-0 'I ,Lk- = ) DEe 0 7 1998 I . 1----------__ ' . ~~0y1 ( lDetc\B1\, C-t~ elertk- Qd.~ of <St ilt {,lXtier- Ztb ~O({h tOtll~ S-h\lWQ~ 1 MN 5S-ce,2- ))ear /V\s tV elcl~ : ~ -(\(~ 4e.OY\ eM ~ "Pad::. Q,\,lc\ Kecreahon 50aullS ~P\(I~ Jl2.v\LLO.Ij 1,IQ'i'l. . l:. do LOLSh ~ ~ ceu~uh;,ed .(Or reaffol~+m~+- ~ :r: h:wt ~~ 'pcU-h~o.~ lit deWt&~ a<rec~ OlLr p,tdcs OMJ. recreGtho-na.\ tAC.hVl-heS;, ): Woulc.\ c.e..s.d.w' It a....I1Oy1Of -to Iae- 9'Fo,~ -for- dM.O~w +am. Sm<:.ere4\ I L(~ Amrel() p~W . . Deadl~ne for applicat~ons ~s no later than noon December 18, 1998. Dat~//-~ flg CITY OF S~LWATER APPLICATION FOR APPOINTlVIENT TO ADVISO iY BOARDS AND COIVINIISSIONS Name Address .//btJ ~~A Home Telephone -or~~ -7 - -...,. ,~~; ..- Work Telephone V-/ -=-- - - / - How long have you lIved In Stlllwater? ~ YrsIMo -L Wluch Ward 2 What StIllwater conununity a~tlVltleS have you been Involved m? 5J~#(ffi/1lr1~ -- 3 Please descnbe any prevIous experience you have which IS sunilar to servmg on a volunteer advIsory board/comrrusslOn / ~ ' r / A . ~dnyP##L~j~/l)(fl9AV~~~ru/ . 4 Do you have a preferred Board/Commission that you are inter~~ Yes ~ No _ If yes, fill mname ofBoardlCommission ~ Would you consIder an alternate appOIntment? Yes_ No / If yes, which one? 5 6 Please descnbe any schedule conflICts WIth the regualr meetmg schedules for the board/comrTIlSSlOnS (I e , routme travel, work schedules and the lIke) ~to~on~~ ~ ~- (ff ;, - ___m_ ~ % ~ ~ · ~, 8 Please descnbe any other relevant Information you would-hke us to know ".". Attach AddItional Sheets, If necessary*""" T1IIS I,YFORM-l.TlON HILL BE DISTRiBuTED TO COUNCIL AND IS CL.fSSlFlED AS PUBLIC DAT.f . 701 Harnet Dnve StIllwater, MN 55082 December 7, 1998 .' - , ____-A_ .. CIty Hall 216 North Fourth Street Stillwater, MN 55082 Dear Sir, I would hke to apply for reappomtment to the Park and RecreatIOn Board Smcerely, ~~\)~ . . . . . DEC-18-1998 11.07 P.02/02 waSH COMPt=lN IES CITY OF STILLWATER APPLICATION FOR .APPOINTMENT '" TO ADVISORY BOARDS AND CO:MMISSIONS Name: Do..J\ R C;~'Q'^. Address ~~~ (~~\.Wo~ \~~-t"''-'<2-. (to\~) ~ - ~ Work 1~lephone' Date. I al I'Jjq E ,,' - . Heme T elephane: . . -..... -.......- - . co-..' ::~_ How long have you Jived in Stillwater? .3- YrslMo ~ Which Ward 2. f'\ What Sdl1water communi~ activines have you been lDVolved in? 'lL '-~... .....\r.:., ~ ~ ~ ~""~ "'" '" ~ \ c:... <'<:l ~-'l\\" e.'<l.. ~ ~ ~ ""&.~ :~a\l ~ ~ ~\ ...Ii\...~...s-...,~\ "'.5 j : c...y.~ ~~<)~~ 3 --""'- 4. ~ have . pref<ned BoardICommission1hat you lie ~ ..~ ~ ~ Y No _ r(yes, fill in name ofBoardlCommission' ~ A.r ~ -~<)A: s. Would you consid~r an allemate appointment? IfYes~ which one? Yes No - - E Please deseribe any schedule conthc[s with the regualr meeting schedules for the board/commIssions (i.e ~ routine travel. wor schedules and the I~e). \. ... ~..(" "",~--t~" 'N ~",-oQ..~\ '" 7. Why do you wish to be on a boardIco~i~ion2 ~~ :\ \ ~ \ ,SO ~~~ ~"~d..\'" ,;;:) \ ~ ~~ ~ lA ~ Go. ~~~~ 4.IQ~~A"\.~)l Pl.ns.~~~~~~~t~'r..\ -:t. ~,,-\R '" , -- ~'.. -- 0, ""'-' - ......., \;,,<:1: \, ..; I1h ~"'. . ....AllXh Addirional Sheers, jrneCl!S$i1ry.... TillS INFORMA TJO,V WILL BE DISTRIBUTED TO COUNCIL AND IS CUSS/FlED AS PUBLIC DATA . 'l'l>~~ect I ~ a. ~ TOTAL P. 02 Deadllne for apphcab.ons .3:5 no later than noon Deceml::er 18, 1998. 1"'1. ~' >""'1 It y'V) c. . l.- i3 0 f- fV\ - I r:f. ~ -I-.J .' ~ ~ (j -APPLICATIONFORAPPOINTlVIENT {..J.o.-z r} Oe~/I/-e.12 9 tr) to ADVJSORY BOARDS p...J'\j1) COlV.IiYlISSIONS ()/1 1.9 /2.... )fI-- -- _____ ~c::.r:1e 1ft L- e. ;""l CL IV 9vr (i 11 q~ !-2. t7 CITY OF STll..L WATER l"2..... D:He ~$ - '4- jp) [1 . :rOt.-1/1 r CA. t..t c.. - Andress ?V;!. - I '14 J'Ot.- e 5 fl2 e e r we.}"\ /t?T" II/U J 5/1't! w~(€.1t t'1.VZ ?~c82. Home Te1ephof1e L - €.I >l - -....~) #" .".;- \,.,.. Wor'.c Telephone How long have you hved In StIllwater? S' YrslMo ~ W1uch \Yard 2 What StIllwater eommuruty aetlVltIes have you been Involved ill? ... L'"" ( 0.;1 t e- 0 e:- {T;' \ \ \...14 t"e..a.. L l..{ V'1 l3e,'l, J a UtG. Da.<-( ~ S r c-~f(;). I-. t.\Ll I ~c.. ~.'<. <.J.v'!(? orl1e/l. NIt:. ACfI,vlTf-1.f .., .J Please desenbe any preVlous expenenee you have whIch is S'ill1!lC-I.t,? servmg on a vo.lunteer adVISOry board/cornnussion 4r<> N"- tcr 't <, . 5 lC.. t,,<< r . .... Cc V' e.. roo r:: C- eJI_ Yo v,; 'r c7 DQ '(. L!. Do you have a preferred Board/Commission 1h2t you are interes~ed in servmg on? Yes -L- No _ If yes, fill in na.1J1e ofBoardlCoIDJ]1.lSS10n ,:1{..I/2.l!' > +- fGe..0 11:;9 c.. 0601 rl15SrL-1 5 Would you consIder an alternate appomtment? Yes~ No If yes, \v hleh one? v tZ.. b tv T vt P D. t'!. t< to rl ., c.oa-, (4? I:; l 0"1 6 P!e<lse deC::"r;b" ~~.. ~_1-",.I..b ..,,_fl...tc:: WIth ~e reQ:11-1r mef'tJna "cherill!':>" for the hl"\::rrl/r('\'-'r"lI<:<:l('\('1C; --.....""(,.,.J,...l.l"'l1\...UU1""""\..i,l.,J>......~""'" ...- - - --.. ....----...----.....-- (i e , routIne travel work schedules and the like) , Vo,~ic c=eotV] G 70 NY? ie {f vi J CI 0'117 o~ ca.1I .5 tqfl(.e..~ q r- 5" t- c (, I vv <A.. r-e-/L (5 -f= ,;: t c. e- ^1. a~ 7 Why do yOU WIsh to be on a boardlcorIlrTlIsslon? to GLc..'-1C1i119 ~ '<-"'to 5'~c,lll-€- ID e:.t\-'5 a.""D .sC{97.Je5lioVJ7 ,e. I1-J a IL .'f!.- ~' r ( tJ "VCI r:?J'Z- CL !--f t) J2 e t3 t q 9 e. /!.J ClJ1 D i) 12 c 9? r e.fZ.-. S" rC11!- Co t t'1 t=oQ., tr'f l ~ ,,.zeYl · f CU"1 f) l' rr J v, 5" I -r0'1L./ 5" 8 Please descnbe any other releval"\t mformatIon}ou would-hlce us to ].-.nO\1, /) D CI {v r 0 P wel (.. fL tr'L) ro e....tL- (.,v~ ~f\ I it.: I 0 ,'C- It-, a. C- lot e.e."" ,0 Po I f/l r"lC- auef (ttlv/ /v\.uV1 b-e.fC.. 7 u..tC-e.{}- .... All::ch Ac!dlllon:!! Sile:'s. If nw:ss:!rj'... HIlS JNFOR~J-lTIO,v JlILL BE DISTRiBuTED TO COL \OL II \'D IS CL-/SSIFIEO I') Pl.,BllC D-/7: f . Date 12-4-98 Name City of Stillwater Application for Appointment To Advisory Boards and Commissions L ^ A lAC?1;J\' -~ '. Wally Milbrandt vvvvv>rvv/VJNJ....r Address 172 Mallard Court Home Telephone r. Work Telephone ( .,.- , . . 1 How long have you hved 10 Stlllwater? 18 yrs Ward 3 2 What commumty actIvItIes have you been mvolved m? Member and officer of Stillwater Jaycees Member Stillwater Area Chamber of Commerce Volunteer Referee for V AA youth football program 3 Please descnbe any prevlOus expenence you have which IS slmllar to servmg on a volunteer adVISOry board/cormmsslOn Member of Stillwater Downtown Plan Committee 1988-1990 Member/Chair Downtown Plan Implementation Committee 1990-1991 Board member of American Red Cross and Governmental Affairs Committee for City of Rochester while living there between 1982 and 1986 4 Do you have a preferred Board/ComIDlSSlOn that you are 10terested 10 serv10g on? Yes XX No_ If yes, fill 10 name of Board/ComnusslOn Parks and Recreation Commission 5 Would you consider an alternate appomtment? Yes_ No XX 6 Please descnbe any schedule conflicts With the regular meetIng schedules for the board/commissions (1 e , routme travel, work schedules and the lIke) I currently have no confliCts that would prohibit me from performmg any comnusslOn duties. 7 Why do you WIsh to be on a board/commisSIon? For most of my adult life I have volunteered my services for numerous CIVIC orgamzatlons. It has been a few years smce I have been directly involved With the City of Stillwater, and I feel that now I am in a posItion to once agam serve in some capacity. My family and I have benefited greatly from the variOUS parks, open space and recreational facilIties the City offers and mamtains, so I would lIke in some small way to pay back for those pleasurable experiences and msure that we contmue to offer and grow these valuable resources. I believe based on my previous committee experience, as well as the many committees and boards wlthm US WEST which I manage and on which I participate, that I have the skills and deSire to be a valuable and contrlbutmg member to our Parks and Recreation CommisSIOn DeadlJ.ne for apphcatlons ~s no later than noon December 18, 1998. Date I~/ /98 I I <\ddress CITY OF STILLWATER APPLICATION FOR APPOINTlVIENT TO AD SORY BOARDS AI'ID CONTh1ISSIONS . Name ~- , :1' ,I" ",.. _' ,.:' '1 Work" Te1eiJpore -1/- Home Telephone How long ha....e you lIved ill StIllwater? 50 Yr~ ~ WlDch Ward 2 What Stllhvater commuruty actlVItIes have you been Involved ill? ~MJ~ ., .J Please descnbe any prevIous experience you have whIch IS sunllar to servmg on a volunteer advIsory board! COrrurusslOn ~Ze~ . 4 Do you have a preferred Board/CommIssIon that you are interested ~~n? Yes ~ No _ If yes, fill in name of BoardlComrrusslOn l-t:l. - 5 \Vould you consIder an alternate appomtment? M- If yes, whIch one? .if d u ~ Ii /lM/) No 6 board/commissIOns ~ do jOll \;1Sh~~ beonab~ardlCO=~ ~_~~ ... -~'_~, ~~~ ti:J - Je- - ~~; 8 . /J Please descn e any other relevant m npa Ion you w ld hke ups to know ~ I ~ *... AtlJch Addll1onJ( Sneers, If necess::uy* · · · TillS I,YFOR,H-JTlOtY JlILL BE DISTRIBuTED TO COU,\ClL AND IS CL-4.SSIFl[D -lS PUBUC D ITA Deadl1.ne for applicat1.0n5 1.S no later than noon December 18, 1 ~98. Date 3c>NOVqg e CITY OF ST~LWATER APPLICATION FOR APPOINTMENt @ ~ OW r~ I~ TO ADVISORY BOARDS AND COMMISW ~ ::. I Name StUd, l 7fi..)?~ ojtJ/d 11\( IE -311m : " Address /3r-d.- ~ &klll.(J, .<:;-hI/u.J~fU Home Telephone 6S':/- ~ ~ ....----- Work Td~phone . - ~(jrJ1e - How long have you lIved ill Stlllwater? JIYIS II me 7" Y rsIMo Wluch Ward 2 What Stillwater commumty activItIes have you been mvolved ill? ~ (jAl~o tJM 3 /L/J'1d /9/nr/s. ~,. kN;{~~ bz.~~~;:; fA;!jj:!t1::ZE;~~~?a;:f~ .s"1L tr:: .!-" If. (~'/7.<~ /Xiu,pu-L t/M/ ~;~ '/*- #'~~. 3 Pease descnbe any preVIous expenence you have wInch IS slImlar to servmg on a volunteer advIsory · ft~?I~d~t~~~~~~. 4 Do you have a preferred Board/ComnnsslOn that you are interested m servmg on? Yes 7 No _ If yes, fill m name ofBoardlComrrussion rCLO<. 5 \Vould you consIder an alternate appomtment? Yes_ NO--.kz- If yes, which one? 6 Please descnbe any schedule conflIcts wIth the regualr meetmg schedules for the board/commisSIOns (1 e , routme travel, work schedules and the lIke) ,/Yl~ 7 I \Vhy do you wIsh to be on a board/commIsSIon? '<1 ~c;Izi ~k"" ~ hdr~.v~ ..I~ ~_d;U~L~ ~~ ~_~~~~,J ~ p;Ie~ /h1tne~~Lu~~ ~ lIMe u[.~ tJ/~ fu~~ /t/Afo. A;rv2 ~ /9 yL ot',/eurd ~e:A4, . 8 J Please descnbe any other relevant mformatlon }OU would hke us to know _am y?utJI cPJtM~~ ~d ~ ra~J"C&k ~~,.tJR/?J~ ~... Allach Addl!lonal Sheets, If necess:lry*... THIS INFORMA.TION HILL BE DISTRiBuTED TO COuNCIL II VD IS CL-ISSIFlEDAS PUB'LIC DA.TA. Deadl~ne for apphcat~ons is no later than noon December 18, 1998. CITY OF STILLWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS A.ND COMlVllSSIONS Dale~' . e Name )G. \a ,f".A-e. 6 Address 5'Dy. ~ ~0-.. 5\. Home Telephone I -.65"/::~ =;- AJ Work Telephone N/4 . How long have you hved In StI1l\\1ater? \ L1{.Y rsIMo ~ Wluch Ward 2 3 Please descnbe any preVlous experience you have which is similar to servmg on a volunteer advIsory board/ COITIlmSslOn. . 4 Do you have a preferred BoardlComnllsslOn that you are interested m semmz on? ' Yes /' No _ If yes, fill In name ofBoardlComrrusslOn \'\u """'" ~ 1~ l'7~d-s 5 Would you consIder an alternate appOIntment? Yes_ No / If yes, whIch one? 6 Please descrIbe any schedule conflIcts WIth the regualr meetmg schedules for the board/commIssIOns (i e , routine travel, work sC:ledules and the lIke) 7 \Vhy do you wIsh to be op a boardlcomnllSSlOn? I ~fA. r", '^ 'DB,*" \'0 \ ci> \(LS 8 Please descnbe any other relevant mformatIon JOU woul-d-bke us to know . ... * Attach Addlllonal Sheers, If necessar) *... THIS INFORJ'rIATJON WILL BE DISTRiBuTED TO COUNCIL AND is CL.JSSIFIEDAS PUBLIC DATA . . . . MEMORANDUM TO: FROM: SUBJECT: DATE: MAYOR AND COUNCIL MORLI WELDON, CITY CLERK LOCAL BOARD OF REVIEW 12/29/98 The date proposed by the Washmgton County Assessor's Office for the 1999 Local Board of ReVlew MeetIng IS Thursday, Apn129, from 4 - 6 pm No second meetIng IS scheduled As stated 1n the attached letter, the County will estabhsh the finahzed schedule February 15 ActIon Requued: Counctl should pass a motion approvmg or changmg the tentative date and dtrectIng the City Clerk to notify Waslungton County of the approved date DATE: TO. FROlVI: SUBJECT: . WASHINGTON COUNTY ASSESSOR'S OFFICE GOVERNMENT CENTER 1490061 st Street No,...h POBox 6 . Sbl/water, Minnesota 55082-0006 OrflC9 (612) 430-6090 Facsimile Machine (612) 430-6223 Scott L hove' CAE County Assessor Dennis MontagUe Assistant Co A Sharoan Harp CMA AsseSSMent Admlr.JSlratcr MEMORANDUM I " ,) ( -, December 17,1998 c'~c 2 1 r~~o WashIngton County CIty and To\Vnshlp Clerks Scott Hovet, CAE Q / WashIngton County Assessor ~ 1999 LOCAL BOARDS OF REVIEW/ OPEN BOOK MEETL~GS The tentatIve schedule for 1999 Local Boards of RevIew/ Open Book Meetmgs IS enclosed The procedures that we are folloWIng tms year for the boards are sImIlar to last year The open book meetmgs wJll have an mformal settIng 1 EstablIsh and dlstnbute tentatIve schedules December 18, 1998, . 2 Allow thIrty days for feedback from locallunsdIctIOns to confirm or change tentatIve dates Please call Judy EllIs WIth any date or tIme changes at 430-6093 ..- 3 After February 15th, contact all cIty/townshIp clerks who have not called back to "double check" the tentatIve dates that have been assIgned and ensure that they Will have a quorum at their Local Boards of ReView 4 EstablIsh and dlstnbute the final Board of RevIew / Open Book MeetIngs schedule February 15, 1999 Dunng the month of February our office wIll agam be developIng a Board of RevIew mformatIon booklet The purpose IS to prOVIde general InfOrmatIOn about the property tax process mcludmg the appeal process and 1999 assessment In Washmgton County If we don't hear from you, we wIll assume the meetmg wIll be conducted on the date and tIme as lIsted Thank you for your cooperatIOn cc Local Assessors, Assessor's Office Staff . ~~- ~~1 'I-to~ P '1'JJ C" RXJ,=lce P.:rto'r At J EQUAL EMPLOnlENT OPPORTUNITY I Ar::FIRMA TIVE ACTION HfPLOYER " ;;~~:-..o ./'\_ I- /:-"'> \..- 3~ I ""crl Cc Su......' \' 1$ tJ !... - 1..l";}.,4 I':' . ..:TY'"" . --~ . . . . WASHINGTON COUNTY - TENATIVE SCHEDULE 12/18/98 1999 LOCAL BOARDS OF REVIEW 1999 OPEN-BOOK MEETINGS DAY TIME CITYITOWN TIlURSDAY 9.00 AM- WEST LAKELAND 1000 AM TOWNSHIP DATE APRll. 1 LOCAL BOARD SECOND APRIL 1 LOCAL BOARD SECOND APRIL ~ LOCAL BOARQ -. SECOND APRIL 6 LOCAL - BOARp SECOND APRIL 6 . LOCAL - BOARD SECOND APRIL7- LOCAL B~ SECOND APRIL 7 LOCAL BOARD _ SECOND APRIL 13 LOCAL BOARD SECOND APRIL 14 LOCAL BOARD SECOND APRIL IS LOCAL BOARD SECOND lHURSDAY TUESDAY nJESDAY ~SDAY . S' 00 PM GREY CLOUD ISLAND TWP 9:00 AM- NEW SCANDIA 10.00.AM TOWNSHIP . ~. SOOPM 'OAKPARKHfS 6 30 PM- , LAKELAND 7.30 PM WEDNESDAY 9.00~f MARINE .~ WEDNESDAY .400 PM- COTTAGE , 6.00 PM GROVE TIJESDAY 5 00 PM MAHTOMEDI WEDNESDAY 4.00 PM BAYTOWN THURSDAY APRn..19 MONDAY LOCAL BOARD SECOND 730pm S-6PM STILLWATER TOWNSHIP 10'00 AM BAYPORT LOCATION OAKLAND JHS ROOM TOWN HALL COMMUNITY CEN1ER CITY HAll. CITY HALL STAFF BUTCH SCOTI BARRY Upon request DAVE SCOTT Upon request FRANK SCOIT. Upon request MIKE SOOIT Upon request AU..EN SCOIT Upon request CITY HALL . FRANK .sC01T Upon request ClTYHALL . CITY . ~ HALL CITY HAlL HOOLEY HALL TOWN HAIL Upon request . FRANK DAN BUTCH SCOIT BARRY Upon request ALLAN - Upon request BUTCH, BARRY scarr Upon request CflYHALL BUTCH scarr Upon request APRIL 19 LOCAL BOARD SECOND APRIL 20 LOCAL BOARD SECOND APRIL 20 LOCAL BOARD SECOND APRn.. 21 *OPEN BOOK:, MEETING NO APRn. 22 *OPEN BOOK MEETING NO APRIL 22 LOCAL BOARD APRIL 26 LOCAL BOARD ' SECOND APRIL 27 LOCAL BOARD SECOND APRIL 27 LOCAL , BOARD SECOND APim. 27 LOCAL . BOARD SECOND APRa 28' t SECOND AP.RIL-29 OPEN BOOK MEETING NO MONDAY TIJESDAY TIJESDA Y 5 00 PM- GRANT CITY 7'00 PM 400 PM- LAKEELMO 600PM 5 00 PM- AFfON 7 00 PM WEDNESDAY 4.00- o.OOPM . . *NEWPORT *ST, PAUL PARK . *HASTINGS . SECOND MEETING THURSDAY" 4J)O': *BIRCHWOO> , .- ' -.'. 6.00PM >~ - *WHITI; BEAR . :', . . "CITY ",f, ' SECOND .MEETING nIURSDAY~ - ,7.00"PM ~ WOODBURY-, MONDAY -'.- 5:00~M' DELLWOOD . r, lUESDAY ',' 9:00AM '.MAYTOWNSHIP TIJESDAY TUESDAY " 4.30 PM DENMARK TOWNSHIP 730 PM PINE SPRINGS WEDNESDAY 4:OOPM- FORESTLAKE 6'OOPM TOWNSHIP THURSDAY SECOND 4.00PM-' STIILWA1ER 6 00 pm CITY MEETING CITY HALL PAT SCOIT Upon request CfIYHAIL FRANK BUTCH BARRY scarr Upon request CITYHALL ALLAN BARRY SCOIT Upon request NEWPORT BUTCH. ClTY HALL DAVE; ~~ ~ - "SCOIT BIRCHWCX>D ,BUTCH Cl1YHAU.: scarr CITY.HAI.L ': - SUE SOOIT . , " - , Upon request CITY 'HAIL' ,"'FRANK . : 'SCOIT.. - TOWN - HAIL' .' Upon request ~ PAT SCOIT TOWN HALL Upon request . DAVE , scorr O,H. ANDERSON SCHOOL Upon request BUTCH " TOWN HAU. Upon request KEN. SCOIT Upon request BARRY BUTCH scorr CITY HAll. " . . +. . APRll.. 29 TIfURSDAY 1000AM HUGO CITY HALL FRANK LOCAL SCOIT BOARD SECOND Upon request MAY 3 MONDAY 5 00 PM- FOREST LAKE CITY HALL KEN LOCAL 7 00 PM CITY SCOIT BOARD SECOND Upon request MAY 4 TUESDAY 6 00 PM LAKE ST CROIX CITY HALL ALLAN LOCAL . BEACH SCO'IT BOARD SECOND Upon request MAY 10 MONDAY ,6:00 PM . WJLLERNIE CITY HALL BUTCH LOCAL SCOIT BOARD ; , SECOND Upon request MAY 11 -TUESDAY 6;30'PM ~~ . ST MARY'S POINT ' :OTYHALL ALLAN LOCAL SCOIT , , - BOARD -- - . , . ; . SECOND Upon request May 20 MAY 12 WEDNESDAY '6:00PM QAKDALE . OAKDALE . DAN OPEN , LANDFAlL -. '~ CITYHALL ' .SCOIT . .BooK " . . . . NO SECOND MEETING MAY 14 TIlURSDAY . 730PM..' LAKELANJj -- .:- ~cfrYHAIL' ALLAN - LOCAL 'sHORES '. :.~ ~ . , SCO'IT BOARD . . - - . . SECOND Upon request . 1'" e . . Memorandum December 30, 1998 TO: Mayor and CIty CouncIl FROM: Klayton HEckles jL.c ~ City EngIneer SUBJECT: Comments on Proposed Improvements to County Road 12 and 15 Intersection DISCUSSION: Staff recently met With representatives With the County Pubhc Works Department The County presented a proposed plan to upgrade the intersection of County Road 12 and 15 Currently, this IS a four- way stop With one lane m each dIrectIon The proposed Improvements mcludes traffic SIgnalS, nght and left turn lanes m every dIrection, storm sewer culverts, turn lanes into the LIberty development, With constructIon tapenng out approxImately 2,000 feet in every directIon. TIns project IS slated for 1999 construction The County has asked the CIty to gIve prelimInary comments on the proposed proJect. Staff sees a number of Issues that dIrectly affect StIllwater. Attached IS a proposed letter to the County that addresses the specifics of recommended comments to the County on this proJect. To summanze staffhas the followmg concerns: 1. Can the project be modIfied, or adapted, to accommodate the proposed truck water Ime to be extended north along County Road 15 from County Road 12? 2. How will the project deal With storm water crossmg over from Grant Township mto StIllwater? How Will water running drrectly off of the street Improvement be managed? 3 The County has tentatively proposed to charge the CIty of StIllwater a slgmficant portion of the cost of this project based on the County's cost sharing formulas. Stillwater has raised concerns about these formulas in the past and we are concerned about the City's level of partiCIpation. 4. TIns project borders on and will have Impact on vanous aspects of the Liberty development Staff recommends that County staffwork closely with the developer of this property to msure the project is well coordmated RECOMMENDATION: Staff recommends that Council review the attached letter and direct staff to mail the letter to the WashIngton County PublIc Works staff for their conSIderation ACTION REQUIRED: If Council concurs With staff's recommendation, they should pass a motIon directIng staff to send the letter to WashIngton County PublIc Works With comments and concerns regardmg the County Roads 12 and 15 mtersection Improvement proJect. ,- . ~ . t ,- / I I 3003020230001 ~ I KARl A. SCHIIClEacEL ~ I wtrel;I" :^ I E.'f.kJ I ws aJNE DATA ..... I 001&-01'.111 i R .17UlIO m T.lJ0038m L. III'" m I e.a..m ! _044m1m ----~ ----- ----- - --... \ilL m I' 31m II 1rOIIIL 3: III -., 2S030214lOOO7 ~ .u EB aJNE DATA DoIIIl.CXJ'I435' R - D3UllI m T._.m L. "711 m E-a..m lU'ER _ mIm o ~v~D ~ *, ","*,V~ 0 [J)l: 1 I IS ~ -- ~ \ \ \ \ \ I ,3OO3020310003X I CONlRACllf PROPERTY ~ER I \ \ \ \ \ \ \ ~~ ~'l.~ .,,~' r--- ! -------------------- I 2:l0302141llllOl ROBS W ".lUIJE L. JACOBS i I ,t . . . illwater '~ ~ ,~ THE BIRTHPLACE OF MINNESOTA . J January 6, 1999 Ms Sandra CullIn Washmgton County Public Works 11660 Myeron Road Stillwater, MN 55082 Subject. Comments on Proposed Improvements to County Road 12 and 15 Intersection Improvements Dear Sandy. At the January 5th City CouncIl meetIng the StIllwater CIty Council reViewed the preliminary layouts for the CSAH 12 and CSAH 15 mtersection Improvements. The CouncIl discussed a number of concerns and directed me to notify you of their comments that are listed below. 1 It IS very possible that m 1999 the CIty of StIllwater will see a need to extend ItS trunk water mam from County Road 12 to Boutwell Road along CSAH 15. The CIty of Stillwater would bke to explore opportumties for coordmating the CIty trunk water extenSIon project WIth the County mterchange proJect. 2. When the CIty of StIllwater completed its EnVironmental Assessment and MItigatIon Plan for Its expansion area, several opportunitIes were identIfied for Improving trout stream protectIon One such opportumty was placing a restriction on the volume of water flowmg from Grant TownshIp under Manning Avenue mto Stillwater, just south County Road 12 The project that the County IS now deSIgning would reinstall culverts at this location We suggest that the County consIder sizmg these culverts to meet the criteria that Stillwater developed in Its expanSIOn area study and that the County work WIth Browns Creek Watershed DIStrict on this Issue. 3. In additIon to regional storm water management Issues, this project will have ItS own local storm water management Issues. In addition, It may affect the existing wetland in the southeast quadrant of the mtersection. The CIty of Stillwater requests that the County work closely with the developer of the Liberty project to coordmate storm water detention and water qualIty facilIties, as well as wetland mitigation proJects. 4. The preliminary plans show a proposed culvert underneath Rutherford Road near the school crrcle. It IS very hkely that With some minor regradmg this culvert may be unnecessary. CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121 Ms. Sandy Cullm Washmgton County Public Works December 30, 1998 Page Two 5 The City of StIllwater has been in the process of developing a trml comdor plan for the expansion area and we understand that the County has a plan for a regIonal trml along Manmng Avenue. Is there any intent to construct a portion of this traIl as part of this project? Ifnot, would the County consIder some land oftemporary traIl untIl the County Comdor Trmlls mstalled? 6. The documents that the County submItted to the CIty do not mdlcate what proportion, lfany, of the project cost would be the responsIbIlIty of the CIty of StIllwater. Accordmg to the County's cost sharmg pohcy, the proportion of cost that the CIty of Stillwater would be responsIble could be SIgnIficant. The City of StIllwater rmsed concerns regardIng the County's cost shanng pohcy at the tlme of Its adoptIon and we stIll have concerns on how that pohcy would be applIed for this specIfic project. If you have any questions regardmg the above responses, please contact me at 430-8831. Smcerely, Klayton Eckles, P E City EngIneer KE.dfw ';- . . . " '- . . .. anlllinda Reichl. 50 I Boutwell Place Stillwater, Mum. 55082 Wash. -' - December 20, 1998 - ,. - . _h_......_._1' liJ , DEe 2 2 J998 Dear Mayor and Stlllwater City Counctl, ... ------- - I am wntmg m response to a letter that I received followed by a phone conversatIon that I recently had With Klayton Eckles Klayton S8ld he was unable to help me on tlus matter so he suggested that I subnnt tlus letter to you I have concerns and complamts about the placement of a fire hydrant on the property at 501 Boutwell Place I purchased tlus lot WIth the mtentIons ofbuddmg a new home The deSlgn of the home mcIuded a garage on the north SIde as an energy effiCIent measure Upon stakIng out the home on the property, It became apparent that we would have dIfficulties placmg a dnveway m the proper locatIon because of a fire hydrant that IS located approxunately 15 feet from the property comer When I reahzed that tlus hydrant was so far mto the property, I deCided to check It out I went to the City and VIewed the plans for the layout of all the utlhtles I learned that the hydrant was not placed m the proper locatIOn, accordmg to the plans 'flus IS when I started asking questIons Klayton S8ld he would check It out and he responded to me through a letter In the letter, Klayton stated that It was unfortunate but the mspector that worked for the engmeenng company that dId the finalmspectlon at that SIte was no longer worlong for that engmeenng firm He also stated that the contractor had no recollectIon of the hydrant mstallatIon I went home frustrated and feehng hke we nnght not ever know who made the nustake I dectded to ask my father-m-Iaw, B1l1 Lecuyer Bill was the developer oftlus property and as he WIll tell you, he spent hours everyday at tlus SIte as It was hemg developed When I asked hnn what he recalled, he S8ld that the Inspector for that project was TlDl Moore, who was the mspector for the City of StIllwater at that tlDle Why were we told that the mspector no longer was ava1lable? Also Klayton mentIOns that the hydrant may have been nnss-placed because of an exIstmg dnveway that needed to be mamtamed Accordmg to B1l1, that dnveway never caused any mterference With the gradmg or the placement of the utllItles We know that the grOOmg 18 tlus area was never mcomplete, and Bill has offered to appear and venfY any dIscrepancIes regardmg tlus development Therefore there should be no reason that the hydrant was placed Improperly The development was created so that people could budd homes on the lots Iffire hydrants were placed 15 feet 18, there would always be dIfficulty With dnveway placement The lot only has a 75 foot frontage If you come m 15 feet from the hne, that leaves you 60 feet to work With It IS ImpOSSIble to have a garage on the north Side of a house as our plan calls for Klsyton mentIOned that we could work a dnveway m rrwe were WIlling to change our house plans Our plans were deSIgned to he energy effiCIent WIth the garage on that north SIde as all of the houses m tlus CIrcle are deSigned We don't feel that It IS faIr that we should have to change our house plans, or that we should have to pay for the movement oftlus hydrant Accordmg to the plans, the hydrant was not placed properly Should we have to pay for someone else's nnstake? We feel that you at the City should support us We are not askmg you to pay to have It moved, but to find out who made the nnstake When there IS a plan and someone doesn't follow the plan, then their nnstakes should be corrected by them Please help us resolve thIS We have already spent extra money and many hours tdtmg the garage 18 our plans ThiS WIll also cost us more to budd Tdtmg the garage WIll help the situatIon some, but the hydrant Will stdl have to be moved We JUst don't feel that It IS our responsibIlity Thank you for takmg the tIme to listen to our concern We WIll be wattmg to hear from you a~ . AI Reichow --- iIIwater '~ 1..., ~ THE BIRTHPLACE OF MINNESOTA J October 14, 1998 Ms Linda RIechow 501 Boutwell Place Stillwater, MN 55082 Subject Hydrant Location on Boutwell Place Dear Ms RIechow , \ I have revIewed the hydrant location at the end of Boutwell Place In an attempt to answer your question as to why It IS located approximately 15 feet from the property comer Unfortunately the Inspector for $.at project IS no longer workmg for the engmeenng firm that completed the mspectIon of that project. Also the contractor has no recollection of the hydrant installatIOn The only information I was able to gather came from TIm Moore the CIty'S technICIan who VIsIted the SIte from time-to-tIme throughout the construction process TIm had a recollection of the grading m this area not bemg complete due to the need to mamtam a dnveway to the eXIsting homestead. . Indeed reviewmg the proposed gradmg plan for this area, the plan shows that the' area1near the property comer should be approxImately two feet lower to match the proposed grades.~ TIm also recalls that the yadmg contractor dId return on a separate occasIOn to finalIze some gradmg m thIS area If the grading m thIS area was mcomplete to the extent that It would Interfere with the installation of the hydrant, It IS possIble that the contractor was directed to pl~~e. ~e hydrant short of the property Ime. - - , I have reVIewed the ~ad1ng plan as well as the plat and It shows that Lot 11 has approXimately 75 feet of frontage The hydrant IS located approXimately 15 feet from the property comer whIch means there IS approximately 60 feet of frontage available for driveway location along the front of thIs property GIven that no construction has taken place on the site, I can c~>nceive of a number ofbUIldmg and dnveway layouts that would accommodate the present hydrant locatIon The edge of the dnveway need not be more than approxImately five (5) feet away from the hydrant. Reviewmg the gradfjS and the proposed bUIldmg elevations for thIS lot, it appears that It would be possible to locate the garage on the eastern SIde of the property. ThIS would prOVIde approxImately 20 feet of space between the driveway and the hydrant Since you dId not dISCUSS the option of changmg your house layout, I assume this may not be an acceptable option Ifyou'llave chosen a type of house design or layout that neceSSItates a dnveway on the far wes~,eni.sIde of.the property, then probably the only option would be to relocate the hydrant. To1fioye the hydrant approximately 15 feet is' estimated to cost $1,000 _ $2,000 It IS dIfficult at th1s-timerto'giv~~an accurate estimate beca~se'I'm unaware of l""\I ...,;.....' 1 I, CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121 " ~ . . . , I , ;- . Ms Lmda Rlechow . . October 14, 1998 Page Two the exact location of other utilIties m the area such as gas, electnc and telephone, the avaIlabIlIty of contractors and the tImelme whIch thIS work needs to be completed These factors would also have an Impact on the cost GIven the fact that there IS adequate room to place a dnveway on this SIte and CIty polIcy regarding Issues such as these, It IS unlIkely that the CIty would financIally contnbute to the relocation of a hydrant However, there may be way In whtch the CIty could provIde some asSIstance In thIS Issue It IS pOSSIble that the CIty Water Board would be able to perform the hydrant relocation for a reasonable fee. TypIcally the Water Board would charge on an hourly baSIS It is also conceIvable that thIS project could be conSIdered a publIc improvement and therefore financed through assessments. Tlus would mean that the CIty or Water Board would complete the work and the costs would be assessed agamst your property and become a part of your tax statement. These costs would be spread over a five (5) yearpenod and some Interest would be attrIbuted to the project as well. Unfortunately my research dId not YIeld a defmItive answer of why the hydrant IS located where It IS. Hopefully thIs letter has gIven you some Ideas of how we mIght proceed WIth the hydrant at ItS present location or how to proceed haVing It moved If you have any questions about these options or Wish to dISCUSS them further, please contact me at 430-8830. SiiJJJL __ 'J Klayton HEckles, P .E. CIty Engineer KHE dfw ft f' . . . Memorandum December 29, 1998 TO: Mayor and CouncIl FROM: Klayton Eckles \I J ./ CIty Engineer r--" SUBJECT: Response to ReIchow Request DISCUSSION: The ReIchows are askmg for CouncIl assistance in relocating a-hydrant near theIr property. In the attached letter, Mr Al ReIchow asks for councIl help In finding out "who made the rmstake" In plaCing the hydrant at IS present location Apparently, the hydrant is m a location that does not work for the house deSIgn and layout that they have chosen (see attached map). However, the hydrant was In place before and at the time the ReIchow's purchased theIr lot There are many publIc utilIties in CIty nght-of ways. OccasIonally a power pole, hydrant, lIght pole, catchbasm or water shut off IS m COnflIct With a proposed dnveway location for a new bwldmg. In these Instances, It IS the owner's responsIbdIty to work around the utilItIes, or pay the cost of relocating the utilIty subject to CIty approval Mr. ReIchow IS asserting that someone made a rmstake in locating the hydrant where it is Perhaps a mIstake was made, but more lIkely, some conllitions on SIte at the tIme called for a slight mollification The current location meets the needs of publIc works and publIc safety, so we would not move the hydrant for our purposes As a pOSSIble remedy, I suggested that the ReIchows could modify theIr house plan or layout. Since this doesn't appear acceptable, I also suggested that the Councd mIght entertam the idea of movmg the hydrant as part of a public Improvement whIch would allow the spreading of the costs over tIme as part of an assessment against the property. RECOMMENDATION: Council should reVIew the request. RETENTION POND ,.. .. 43.5' R . OUTLOT A ---- . \ , CONNECT TO EXIST. MH. OUTWELL PLACE -- -- - _. . -~ -- - ..----... .. - - . - -- .- --- - -- . - ~ . --~ -. ~- - ~ ~-- i-- _u_.. . -~ - - - ..- ,- -- - - - - -- ..- .-- - - - -- , -- - _N -. - - ---- 1----.- . -- - --- - ___~___u__ ~~._--------- e . ,t AI and Onda Reichl. 501 Boumell Place Stillwater, Mum 55082 Wash December 20, 1998 - --- - -.- '-:. -~ -- . ...... --:. \....-: -- Ii ~ I, ~.:--~-- -= .- 1 -' DEG 2 2 1998 Dear Mayor and Stillwater City CounCil, 1- - I ~- - I am wntmg m response to a letter that I received followed by a phone conversation that I recently had WIth Klayton Eckles Klayton S8ld he was unable to help me on tlus matter so he suggested that I submtt tlus letter to you I have concerns and complaints about the placement of a fire hydrant on the property at 501 Boutwell Place I purchased thts lot WIth the intentions ofbuIldmg a new home The de51gn of the home mcluded a garage on the north stde as an energy efficient measure Upon stakmg out the home on the property, It became apparent that we would have ddlicultles placmg a dnveway m the proper locatJon because of a fire hydrant that IS located approXUDately 15 feet from the property comer When I reahzed that thts hydrant was so far into the property, I decided to check It out I went to the city and VIewed the plans for the layout of all the utIlities I learned that the hydrant was not placed in the proper location, accordmg to the plans Thts IS when I started aslong questIOns Klayton S8ld he would check It out and he responded to me through a letter In the letter, Klayton stated that It was unfortunate but the Inspector that worked for the engmeenng company that did the final inspectIon at that site was no longer workmg for that engineenng firm He also stated that the contractor had no recollection of the hydrant installatIOn I went home frustrated and feeling bke we might not ever know who made the nustake I decided to ask my father-m-law, BIll Lecuyer Bill was the developer oftms property and as he WIll tell you, he spent hours everyday at tms site as It was bemg developed When I asked htm what he recalled, he S8ld that the lDSpector for that project was Tim Moore, who was the lDSpector for the City of StIllwater at that tune Why were we told that the lDSpector no longer was avatlable? Also Klayton mentions that the hydrant may have been nuss-placed because of an exIstmg dnveway that needed to be mamtamed According to BIll, that dnveway never caused any mterference WIth the gradmg or the placement of the UtlbtJes We know that the gradmg In thiS area was never incomplete, and BIll has offered to appear and venty any discrepancies regarding thts development Therefore there should be no reason that the hydrant was placed Improperly The development was created so that people could build homes on the lots Iffire hydrants were placed 15 feet In, there would always be difficulty With dnveway placement The lot only has a 75 foot frontage If you come In IS feet from the hne, that leaves you 60 feet to work With It IS ImpOSSible to have a garage on the north Side of a house as our plan calls for Klayton mentIoned that we could work a dnveway in uwe were wdhng to change our house plans Our plans were designed to be energy effiCIent With the garage on that north Side as all of the houses In thts Circle are designed We don't feel that It IS fair that we should have to change our house plans, or that we should have to pay for the movement of thts hydrant Accordmg to the plans, the hydrant was not placed properly Should we have to pay for someone else's nustake? We feel that you at the city should support us We are not aslong you to pay to have It moved, but to find out who made the nustake When there IS a plan and someone doesn't follow the plan, then their nustakes should be corrected by them Please help us resolve thiS We have already spent extra money and many hours tilting the garage In our plans ThiS \\111 also cost us more to buIld TIlting the garage wIll help the situation some, but the hydrant wIll stIli have to be moved WeJust don't feel that It IS our responslblhty Thank you for taking the time to hsten to our concern We Will be wattmg to hear from you at~ . AI Re.cbow . ---- r ilIwater ~ ~ THE BIRTHPLACE OF MINNESOTA ~ October 14, 1998 Ms LInda RIechow 501 Boutwell Place Stillwater, MN 55082 SubJect Hydrant Location on Boutwell Place Dear Ms. RIechow: I have revIewed the hydrant location at the end of Boutwell Place m an attempt to answer your question as to why it is located approximately 15 feet from the property comer Unfortunately the Inspector for that proJect IS no longer workIng for the engmeenng firm that completed the inspection of that project Also the contractor has no recollection of the hydrant installation The only informatIon I was able to gather came from Tim Moore the CIty'S technIcian who VISIted the sIte from time-to-time throughout the construction process TIm had a recollection of the gradmg m thIS area not being complete due to the need to maintam a driveway to the eXIsting homestead:' Indeed reviewing the proposed gradIng plan for this area, the plan shows that the area'near the property comer should be approxImately two feet lower to match the proposed grades. ~ TIm also recalls that the ~ading contractor dId return on a separate occasIOn to finalize some gradmg In this area If the grading m this area was mcomplete to the extent that It would Interfere with the installation of the hydrant, it is possIble that the contractor was directed to place the.hydrant short of the property lIne. .... "... ..... , I have revIewed the gradIng plan as well as the plat and It shows that Lot 11 has approximately 75 feet of frontage. The hydrant is located approxImately 15 feet from the property comer WhICh means there IS approximately 60 feet of frontage available for driveway location along the front of thIS property. GIven that no construction has taken place on the site, I can conce!ve of a number of buIlding and driveway layouts that would accommodate the present hydrant locatIon. The edge of the dnveway need not be more than approximately five (5) feet away from the hydrant. Reviewing the gradts and the proposed buIldmg elevatIons for thIS lot, It appears that it would be possIble to locate the garage on the eastern side of the property. This would provIde approxImately 20 feet of space between the driveway and the hydrant. SInce you dId not dISCUSS the option of changmg your house layout, I assume this may not be an acceptable optIon. If you' have chosen a type of house design or layout that necessitates a driveway on the far westerri,sIde'of.the property, then probably the only optIon would be to relocate the hydrant To'move the h"ydrantapproxiniately 15 feet is' estimated to cost $1,000- $2,000. It is dIfficult at this-timertci'giye'an accurate estIinate becatise'l'm unaware of .., y," r" ... CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121 " . . .1 './~ I I e . . Ms. Lmda Riechow October 14, 1998 Page Two the exact location of other utilIties m the area such as gas, electnc and telephone, the availabilIty of contractors and the tImeline whIch this work needs to be completed These factors would also have an impact on the cost. GIven the fact that there IS adequate room to place a dnveway on thIs SIte and CIty polIcy regardIng Issues such as these, it is unlIkely that the CIty would financially contrIbute to the relocation of a hydrant. However, there may be way In whtch the City could proVIde some aSSIstance In this Issue It IS pOSSIble that the CIty Water Board would be able to perform the hydrant relocation for a reasonable fee TypIcally the Water Board would charge on an hourly baSIS It IS also conceIvable that thIs project could be conSIdered a publIc improvement a.'1d therefore financed through assessments. This would mean that the CIty or Water Board would complete the work and the costs would be assessed against your property and become a part of your tax statement. These costs would be spread over a five (5) year penod and some interest would be attributed to the project as well. Unfortunately my research dId not YIeld a defImtIve answer of why the hydrant is located where it IS Hopefully this letter has given you some ideas of how we might proceed WIth the hydrant at ItS present location or how to proceed havmg It moved If you have any questIons about these options or WIsh to discuss them further, please contact me at 430-8830. SI~C~~~, _ (; . /~L ---- . I Klayton H. Eckles, P.E. CIty EngIneer KHE.dfw . -~ FYI -c(' ? Q Ii' LtC) _\,;I..)_~: Leagull of Mlnnllsota Gt.IIS Gt.IIS promoting IlZCIIHllnCIl , 145 Umversity Avenue West. SCPaUl:~IN 55f03-2044 phone (651)'281-1200 .-(800) 925-1122 Fax (651) 281-1299 · TDD (651) 281-1290 December 21, 1998 TO Mayors, Managers, AdmmIstrators or Clerks FROM- James F Mdler, Execul1ve Drrector ~ fY) ~ SUBJECT: 1999 NLC Congressional City Conference Registration and Conference Program . Enclosed IS the program brochure and registration form for the 1999 NLC Congressional City Conference, to be held in Washington, D C March 5-9 The League of Mmnesota Cities encourages CIty officials to attend and take part In developing an action plan to gam support for cntical budget and polIcy issues facing cities during the 106th Congress. As in preVIOUS years, the League is planmng an opportunIty to meet with the Mmnesota Congressional delegation We are currently attemptmg to schedule one meeting with the entire delegation, most likely from 9:00 - 10'00 am, on Tuesday, March 9, 1999 on CapItol Hill If that is not pOSSIble, we Will schedule indIVIdual meetings with each Member Watch the Cztzes Bulletzn for detaIls For those of you from CItIes which are not currently DIrect Members ofNLC, please note the new dues schedule intended to encourage membership from smaller Clues. ThIS IS an excellent tIme to jOin NLC! Of course, you may attend the CongressIonal CIty Conference whether or not your CIty is a dIrect member. The new dues schedule IS Population Ranie 1999 Dues Under 1,000 $192 (new category and rate) 1,000-2,500 $391 (new category and rate) 2,500-5,000 $590 (new category and rate) 5,000-10,000 $816 (new category and rate) . The deadline for advance registration is Friday, February 5, 1999. After that date, on-site regIstration Will be necessary Room reservatIons should be made ImmedIately as they are at a premium at and near the Washmgton HIlton. Enc AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER xv Ith a new Speaker of the House ready to take over, a tIghtenmg of the partIsan splIt m Congress, and the emergence of PresidentIal hopefuls for the next election, 1999 promIses to be an exCItIng yea!' m. Washmgton, DC The NLC Annual CongressIOnal City Conference, wluch will be held ill Washmgton, March 5-9, offers a urnque opportunIty to learn about the changes that he ahead and what's ill store for CItIes and towns as the 106th Congress begms Its work The program gets underway on Fnday. March 5, WIth leaderslup trammg semmars and cornnu.t- tee and constItuency group meetIngs and con- cludes on Tuesday. March 9, With roundtable dlS- cusslons and CongressIOnal bnefmgs on CapItol HIll In between, you'll learn about CongressIOnal and White House pnontIes, help shape NLC's voice on natIonallSsues, and represent your CItI- zens With leaders who make key federal deCISIons The Congressional City Conference proVides a umque opporturnty to be part of a urnfied and powerful local VOIce ill Washmgton, DC, where natIonal decrsIOns are made that affect your City or town everyday And, as the new Congress begms to look ahead and the next PresidentIal cam- paign starts to take shape, It'S an unportant tune to learn about key federal ISSUes and make your voice heard m Washmgton on behalf of your constItuents --~ :: --~": .10 .REASONS TO ATTEND .THE , .:~_~ 1999 CONGRESSIONAL CITY CONFERENCE -;: Whether you're a newcomer to local office and to NLC or a veteran, you can't afford to miss out on the mformatIon exchange about the natIonal-local partnerslup Even 1f you've been to many Congressional City Conferences, each year offers a new look at current lSsues that will affect your commurnty Here are some reasons why you must come to Washmgton ill March 1 You'll learn first-hand about the agenda of the . 106th Congress and the President and what that Will mean for your City 2 You'll help shape NLC's posItIon and message on the top pnontIes for natIonal polIcy Issues for 1999 3 You'll hear from natIOnal leaders who Will . share their perspectIves on key Issues such as federal preemption, publIc safety, telecom- murncatIons, federal tax reform, and much more 4 You'll have a chance to meet With your . CongresSIOnal delegation to diSCUSS local pRElfltIes for national action and mfluence how they'll vote on key ISSUes 5 You'll learn about what federal deregula- . tlon could mean for your City'S revenues, zomng authonty, and franchises 6 You'll have a chance to work With other . offiCials from your state to focus on fed- erallssues that are particularly unportant at home 7 You'll share expenences and net:v,.ork . With local leaders from throughout the country 8 You'll be able to attend special leader- . ship trammg institute semmars that Will mcrease the value of your VISit to Washmgton 9 You'll see old fflends and make new . ones 10 You'll be a kev player as part of the . NLC team at the national level- and you'll be able to male a difference for your hometown Come to CCC '99 to learn, e;\change ideas, and make the connections that "ill make a dIfference in 1999. ~- ... ,. - -' ~ MARCH5 SATURDAY MARCH6 9 00 a m - 5 00 pm NLC Board of Threctors Meeting 9 00 am - 5 00 p m NLC AdVISOry Counal Meeting 9 00 a m - 5 00 pm Leadership Trauung InstJ.tute Senunars 10 00 a m - Noon 1999 ~slabve Bnefing 1 00 pm - 3 00 p m ~... - Pahey CoDlIlllttee ~ .. , -;:".: " ~.,.* HUitlan DeveJopriient (lID) . - __ .. -};'fl! - .; '-~ -,' -" ";* Pubhc Safety & CruDe Prevenbon (PSCP) :'. r~ - ' -'.~~~ ' l -: .* 11 - - ~ bon lDfIaStrul:tUre & Semces (TIS) <~~~ 315 "515 ' . - -, 1~ 1.~n'M~''''''- .-,; '," ., <, ~ ~1si) pm -'_ pm~ .....'-*o~~~~~~~F!::o~"...-D.evel'..: (CED"~)~I~ . - ~I,'.:, f' UJJ~~~ ~.... _!'llc opment. ,.1 _ . :. <>~'., _ ..... *: Energy. EnVIronment and Natural Resources ...f'." ,... " OJ ....~JfTlENR),.~~...~~-!....~-f"'" ",-..,... - ....,*-t'J. ... ... \~... 01 ....1;;V ~ u:~~ '"t"_ : ~.. ~ ~ y!. Jo .tLl~ -: '. ":.' '.* F~Ce7 (1dniuuStrabon and Inrergovernmen~.~t-" . :', : ReIabonS (FAIR) ~ - -'. 'H.';t, , ~ "'!c l'nfogDitimi T~ogy and Commumcabo~'; ,~ . "(ITC)..' ::...':~.. 7> I I t..._ Jh:":~:~- 5 15 pm - 7 00 pm, CollSt!tuei1cy and .~al Group Meetings :.~ "~AV MARCH," ':~~1 ~ m1.l. Steenng Q;mnuttee Meetings ..' * Human Development (HD) * PublIc Safety & Crone Prevention (PSCP) . * Transportation I~cture & Semces [[IS) ..... I Small Clbes Counal Steenng Comnuttee Meeting ': ti Celebrate DiverSIty Breakfast' ~:~ General Session on Preserving Local Authonty ... Roundtable Networkmg and Lunch Steenng Comnuttee Meetings , , . < * Community and EconoDllc Development (CEO) ~ ::. * Energy, Enwonment and Natural Resources . r if. (EENR) " '!.j * Fmance, Admuustrabon and Intergovernmental '_; Relations (FAIR) * Informabon, Technology and Commumcabons (lTC) General Session on 1999 Action Agenda Legislative Workshops Constituency and Special Group Meetmgs/Events Opemng Reception and Entertamment 900a.m -500pm 515pm -630pm 530pm -700pm 730am -830am 830am -1000am 1015 a m - 1145 am Noon -115 pm Noon - 1 00 pm 130pm -230pm 245pm -415pm 430pm -630pm 600pm -730pm Leaderslup Trauung InstJ.tute Semmars Onentatlon SessIOn for FJISt Tune Attendees and Newly Elected Offiaals Constituency and SpeaaI Group Meetmgs ~ _JO-" , , . . ..!..... .. w;,': : -. , " ~ .' . - , ~TES TO RE:MEMBER .' .. General SessIOn on CongreSSIOnal Pnontles General Session on Admlmstratlon Pnontles Roundtable Networkmg and Lunch Legislative Workshops State Mumclpal League Bnefings and Caucuses Constituency and Special Group MeetmgslEvents 1m::'- Deadhne for 'advance re~ation arid housing -iiq~ts must be postmarked ?y ~s' d~~~-tJt;; .tlus date, all ~ on-Site at lugher'rat~ ~}'. ':' -:..'.-:'--;--~ ,\,:' ", \:'11~...._ ~ I. ;....... '*'....;1;:'-::"~~~...,~}...~:...::'~ '.: .. ;:'"' _~ ... . ....,;;: -.' \, ...~......i" ...-f, Ir...~... ... - :i.m ::: De.~ fo; ~arttenatiobs. Cancellahon letters must ~ by tms dak~and'ariJs!ibJect fo'a$50 Can:cellahon charge There {j".>:- r ",i~';;":."ft:..':._Ytlu~-datlJ, :'-,1 . v~ 1'_;, 1!]f~.~l1a~R~_'lf,~::<i,,1,.' ~~i:-)'",!. '.- ~ .. ...,. '" , v :;e!l!(~""F-7.r" r"!,..- joT (" ' -~'''t :!! '".m "10 t!l'. "r~~ ~ "'~ 4..~.. ~ ~~~: O~<To]RitGISTER .. ~">-;~:::(;~~;:'-"'(! 4_ _ "01 - ,..~" \ .oS or_the 1999 CongressIOnal Clty'Coriference, flll out the regIStration ~J~th your check, City purchase order. or crecht card wor- e GOnference RegtStrabon Qenter, postmarked by February "- ~::" ,:,"; .. "" ~.. ~ \: : ~ '" -" ..:::"~ r ~ .. ~ el~€;"ghest; speaker:~~bef of the press, and any other - ~~C1paht must re'glster There 18 no charge for youth or press _~."t....~.._;_ ". '..... ;: _ : " ... - ....... - ..-... ~f;ti~!J!'~~tes (age f5~~) are:encouraged to register With a local offiCial :;; ~:'::to"p3mClPate in the,conference There 18 no fee for youth delegates -~*~Noteiq,hoJe ~tlO~ 0; cancellations Will be accepted ' .' ~~:;;~~:;ji~ffi~;.'9..J purchase order, or credit card) must be mcluded With ;~.: _n..~ >. advance r~b.ons " 1.~~1~F~f!~ to meet the February 5 deadline w1l1 have to register on-site - '~:.' .,~.. '(',,,,,,.It \1 h h I m~ and make t elr own ate reservations ' .17.."lt.t ",.... ~~ .., .. ] ~ efUDos-Mll be made for cancellations received by February 5, 1999, -,,' It ubjecftoi'a $50 cancellation charge Cancellation letters must be post- I:: tnar&cl by tIus date No telephone cancellatIOns \lt1l1 be accepted No par- ..: :::'~~~fiefunds wIll be made If you decide not to attend particular functions ' . 'I 'tot' ':..~ ' ."'.1" '.~ , if" H01ELS -;: ~ '.' "c. , ... , ~ If yoti ~eed hotel accommodations, please check the appropnate box on the :-~r~stta.tIon form ~(*' ::NLC wIll make a hotel reservatIon for you when you register for the ~....~~ . ~ 5;-:.. conference .." 1,)..1 '~* Rooms wIll be asSigned on a first come, first served baSIS *' All conference SesSIOns wIll be held at the Waslungton Hilton Hotel MoNDAY MARCH8 900 a m - 10 30 a m 10 -l5 a m - Noon 1215pm-145pm 2_-345pm -l 600 pm -l -630pm iOOam -1000am TlJEBDAY MARCH9 Early mornmg 900am -1100am Shuttle bus service from the Waslungton Hilton to Capitol Hill State MUnlclpal League CongressIOnal Breakfasts and Bnefings Roundtable DISCUSSIons on Capitol HIli FRIDAY MARCH 5 FurL-DAY SEMINARS I DELIVERING EFFECTIVE TESTIMONY 900am -500pm RegJstraoon Fee $150 PartiCIpants wIll learn proven techrnques for developmg and dehvenng prepared testi- mony at the local, state and federal levels Strategies for effectively respondmg to ques- tIons will also be emphasIzed PartICipants will be Videotaped and receive feedback Instructor Arch Lustberg, President, Lustberg CommUnIcations, Washington, DC IT USING TIm SOCIAL STYLES MOnEL TO ENHANCE INTERPERSONAL RELATIONSHIPS 900am -500pm RegJStral10n Fee $150 The Soctal Styles Model proVides partICI- pants With a framework to understand and unprove their mterpersonal relaoonslups Based on an mstrument filled out by five colleagues, partiCIpants will diSCOver their chstmct mteracl1ve style Dnver, Analytical, Amiable or Expresstve Instructor Karen Thompson, President, StrategiC Enhancement Group, Arlmgton, Vrrglma HALF-DAY SEMINARS MORNING m INCREASING CIVILITY IN COMMUNITY DISCOURSE 9 00 a m - Noon RegJstral10n Fee $95 Local elected officws can be leaders m the effort to Improve the CivIlity of commu- mcal10n m their CIties Participants wIll learn techrnques for developmg a code of CIVility and other guldelmes for appropnate public commumcatlon Instructor Wdliam W Wilmot, Ph D, ~!e(hator and Tramer, Missoula, Montana IV DYNA?tfiCS OF DEVELOPING A STORj\.IWATER PHASE IT PROGRAJ.'\r WHAT LOCAL ELECTED OffiCIALS NEED TO KNOW 9 00 a m - Noon Registration Fee $95 TIus workshop IS an mteractIVe trammg opportumty to ready your commumty for a Stormwater Phase II Program Learn \Ii hat you need to lnow as a decIslon-maler by exanunmg sample ordinances, co~t Infor matlon, and program elements Presented by the l\ atlonal Assotlatlon of Flood and Stormwater Manaaement AgenCies " HALF-DAY SEMINARS AFTERNOON V RESOLVING CONTROVERSIAL ISSUES 130pm -5 OOpm ReglStral10n Fee $95 T1us skIll-bulldmg workshop \lidl help local elected offiCIals hone their negotlatlOn and COnflict resolutlon skills DISCUSSIon WIll focus on tough ISsues With the counCIl and the community Local officws lookmg for new Ideas and prolI11Slllg pracl1ces will find them m tIus mteractlve workshop Instructor WIlham Potapchuk, Executlve DIrector, and WillIam Schecter, Sentor Fellow, Program for Commumty Problem SoIvmg, Nabonal CiVIC League, Waslungton, DC VI ENERGIZING YOUR SPIRIT OF PUBUC SERVICE 130pm -500pm RegJStral10n Fee $95 Despite every elected offioal's enthuslas tlc conumtment to serve CItIZens, InStances may anse wluch challenge an offiCIal's pasl- tI\e altitude toward semce PartICIpants will learn a vanety of methods for pl'OVldmg enthuslastlc semce to CltLZellS and engagmg CItizens m problem-solvmg Instructor Steve Sunms, Tramer, Altitude-Luter Enterpnses, Brentwood, Tennessee SATIJRDAY MARCH 6 FurL-DAY SEMINARS vn ACHIEVING A DIALOGUE- LEVEL OF COMMUNICATION AND LISTEi'lING IN YOUR CITY 9 OOam -5 OOpm RegIStration Fee $150 PartiCIpants will learn culting edge com mumcatlon skills to enable them to listen and speak more productively m a group set- ting Learn how to suspend Judgment, rec ogmze and deal With assumptions, and deal assertively With conflict Instructor Darlene Bordeaux, PrCSldent, Bordeaux and Associates, Rancho Palos Verdes, Califorma HALF-DAY SEMINARS MORNING vm MAINTAINING BALANCE IN YOUR POLITICAL, PROFESSIONAL, Ai'll) PERSONAL LIFE 9 00 a m - Noon Reglstral10n Fee $95 ThIS workshop IS for elected offiCials \10 ho wear many hats and want to "keep their heads on straight" PartiCipants Will l~arn hO\li to determme pnontIes, use time and stress management techmques, and have fun even when hfe IS chaotlc Instructor Karen Susman, PnnClpal, Karen Susman and Associates, Denver, Colorado IX GUARDING THE PUBLIC CHECKBOOK 9 OOam -Noon ReglStraoon Fee $95 T1us workshop will provide partiCipants With Strategies and tecluuques to mcrease therr profiCiency and comfort level m deal- mg With fmanoalllvelSlght responSibilIties TopiCS mclude budget management, finanoal crISIS warmng SignS, mvestment momtonng and entrepreneunal ventures Instructor Len Wood, President, The T rauung Shoppe, Rancho Palos Verdes, CalIfornia X PROVIDING CIVICS AS A SERVICE OF LOCAL GOVERNMENT 9 OOam -Noon RegIStration Fee $95 At a time when CItIZens are cynical about government, local elected offiCIals can restore confidence m government by takmg an act1ve role m proViding education m CIVICS PartiCIpants will learn to mcorporate cntlcal CIVICS concepts mto publicatIons, web SItes, and conversatIOns With con- stituents and the media Instnu:tor Wendy Bay lewIS, Consultant, The CIVIC Mmd, Bozeman, Montana HALF-DAY Sm.-DNARS AFTERNOON XI MAINTAINING BALANCE IN YOUR POLmCAL, PROFESSIONAL, A.'ID PERSONAL LIFE 130pm -500pm RegIStratIon Fee $95 ThiS workshop IS for elected offiCIals \liho 1!.ear many hats and want to "keep their heads on straight" PartiCIpants Will learn how to determme pnontles, use tIme and stress management techniques, and have fun even when life IS chaotIc Instructor Karen Susman, PnnClpal, Karen Susman and ASSOCiates, Denver, Colorado Tlus IS a repeat of Semmar # VIII xu INTRODUCTION TO PERSONALITY TYPES USING THE MYERS-BRIGGS TYPE INDICATOR" 1 30pm - 5 OOpm RegistratIon Fee $95 PartiCIpants wdllearn to understand their own preferences for gathermg mforma- lion, makmg deciSIOns, and mteractmg With others through takmg and mterpretmg the Myers Bnggs Type Indicator( (MBTI) The }..IBTI IS Widely used m many sectors as a tool for understandmg oneself and \1oorkIng With others Instructms Lmda Ehrlich Geen, Manager, Education and Trammg, NLC, and Rose PalJug, Project Manager, Carney InteractIve, Alexandna, VrrgIlUa, cer- tlfied MBTI InStructors xm GUARDING TIm PUBLIC CHECKBOOK 130pm -5 OOpm Registration Fee $95 T1us workshop wdl proVide partICipants With strategies and techniques to mcrease thm profiCIency and comfort level m deal- Ing 'Mth fmanClal oversight responSIbilities TopiCS mclude budget management, finanoal crISIS warrung SIgns, mvestment momtonng and entrepreneunal ventures Instructor Len Wood, President, The Trauung Shoppe, Rancho Palos Verdes, Califonua TIus IS a repeat of Semmar #LX XIV LOCAL GOVERNMENT'S ROLE IN VIOLENCE PREVENTION 130pm -500pm Registration Fee $95 Local elected offiCIals need a slt preventmg Violence m their comm PartiCIpants In tIus workshop WIllIe to use the Spectrum of Preventlon, a process used successfully by several CIties for addressmg the underlymg causes of Violence Instructor Larry Cohen, Executive Director, The Prevention InstItute, Berkeley, Caluonua SPECIAL WORKSHOP ADVANCED PUBLIC SPEAKING CLINIC Fnday and Saturday, March 5-6 (2 full days) Registration Fee $290 Reglstratlon lmuted to 20 partiCipants PartiCipants m tIus mtenslve 2-day work- shop \liIlllearn valuable skills for developmg and delIvenng presentations PartiCipantS \Ii III be Videotaped delivenng speeches and Will receive InStructor and peer feedback on both the content and delIvery of their pre sentatlons Please come to the workshop With a prepared three nunute speech Instructor Judith Pollock, President, Language at \\Iork, Washmgton, DC For more Il'fOrmatlOn, chCl.l out the NLC home page at wwv. nlc org or call th. Lead.rshlP T rammg InstItute Hotlme at 2026263170 CCC'99 will feature legislative and poli- cy sessions, workshops, and roundtables on Capitol Hill with Congressional and Admunstratlon leaders to focus on the federal issues that will be most cntical to CIties and towns in 1999. These sessions are designed not only to provide you with useful information, but also to insure that you have a chance to raise questions and make sure federal officials understand your community's views and perspectives. .!-..ey ISSUes that will be on the federal-muruclpal agenda for the new, 106th Congress and that NLC will address at CCC'99 mclude PREEMPTION In 1998 Congress tned to preempt local author- 1ty over traditIonal and essentIal local responsi- bIlities such as zorung, :xatIon, and the SltIng of telecommurucatIons towers. Congress and .ouse threat. ercut local m Ing authonty and capacity They Imposed a three-year ::reemptIon on state and local- but not federal - ability to collect sales tl.....es on Internet transactIons, mterfenng WIth \ "e ability of Mam Street retailers and small tusmesses to compete on a level playmg field e,ues succeeded, m most mstances, m defeatIng efforts to seize lustonc and traditional local authonty, but what will the new Congress bnng? \Vill there be an effort to revive the takmgs bill to remove land use and zorung authonty from rommurutIes? Will Congress and the Wlute '-rouse agree to a new law to stop f.:cleral preemptIon "d protect local .l.honty? Will 1999 be more about restormg local con- trol or usurpmg It? PUBLIC SAFETY Drugs, gangs, and terronsm For Cltles, these are three clear and present dangers With the bombmg of the o\mencan embaSSIes m N3.1robl and Dar es Salaam _learned how vulnerable cIties can be to' , s determmed to wreak havoc Technology uch terronsm mexpensIVe, It has made the n r preparedness more Important than ever What resources will the President and Congress conSider to help CltIes be prepared' What funds Will be aV3.1lable, and how will they be available to antiCipate these needs? And who will be m charge? As terronsm becomes, like drugs, a global problem whose devasta- on IS exported to Cities and to\\' ns, 1999 will be a year - the federal go~ernment to ensure cIties are read} DEREGULATION The new Congress and PresIdent Clmton will conSlder legislation to deregulate the nation's electnc utIlity mdustry m 1999 Just as CIties are sbll reehng from the deregulatIon of the telecommurucatlOns mdustry and the contInued threats to muruClpal francluse and Sltlng authonty, federal electnc deregulation could threaten muruClpal revenues, francluse, and land use authonty As WIth cable rates, Congressional actIon could lead to much lugher costs Not only could rates mcrease for muruclpahtles and their CltIzens, but also some of the changes bemg conSidered by Congress could elurunate taxes and francluse fees collected by local governments from electnc utilitIes TELECOMMUNICATIONS The new Congress IS almost certain to try to reopen the TelecommurucatIons Act of 1996 TIus will be a key challenge to local authonty Despite language protect- mg local zorung and land use plannmg authonty, the Federal CommurucatIons ColIlIIl1SSlon (FCC) has Issued proposed rulemakmgs wluch would preempt local Junsd1ctIon over the sitIng of cellular towers and broadcast towers The House and Senate are certain to try agam to Override muruClpal authonty WIth regard to the sltmg of W11'eless commurucatlon towers Some m the Congress wdl press to preempt the authonty of Cltles to set their own taxes and tax rates on telecommurucauons, Instead mandating Uniform state ta.xes and rates HEALTH CARE & MEDICARE The 106th Congress Will confront increasing concem over the cost of and access to health care By early next year, hundreds of thousands of older CItIzens In Cities Will face either much higher preIIllums or exclUSion from their HMO Cities could face sharp Increases In health care costs for their employees, as ""ell as inCreased demands for health care smlCes from those who have lost access to HMO's At the same time, the nation's Medicare medical serviCes program for the elderly Will be a year closer to Insohenq What are the options for the White House and Congress to conSider' What \\ould those options mean for \our Clt\,' For your City'S budget? For the lands of 5erV1ces your oty will need to provlCle to fill the growmg gaps m health care? TAXES, SOCIAL SECURITY & THE BUDGET The new Congress and President will face an early, tax- Ing chOice - ensunng the solvency of the nation's Sooal Secunty system or enactIng huge federal tax cuts Some predict that the United States could realize a sur- plus of over $1 tnIhon over the next decade, even though the nation currently runs an operatIng defiClt and sports a nearly $5 tnIhon natIonal debt Should fix. Ing SoCIal Secunty come before the pohtIcs of spending the surplus on tax cuts or emerging Investments In the future? If so, what are the options and what would they mean for the natIon's CltIes? What about federal tax reform? What would that mean for the $1 2 tnIhon In outstandmg tax-exempt mUnlClpal bonds otIes and towns have ISSUed to finance Jalls, schools, roads, and bndges? REVENUE SYSTEMS Changes m the economy, electrOniC commerce, tax reform, and deregulatIOn are haVIng or will have dramatIc IUlpactS on state and local rev- enue systems The changes are prodUCIng greater and greater dispantIes between the fed- eral government and local governments NLC IS examuung the IUlpact of these changes and --:; -.. explormg new Ideas for revenue sys- tems of the future Learn about actions. at the federal level that could affect your city's ablhty to collect revenue and about options for restructunng city and state revenue systems to ensure competitiveness In the global economy FEDERAL MANDATES Federal mandates Maybe some think they are a thmg of the past But they're not From the EnVironmental Protection Agency (EPA) to the Internal Re~enue Sernce (IRS), the federal government IS making and Imposing thousands and thousands of new and costly rules that burden Cities and local taxpayers every year Despite a successful campaign In 1995 to bar the feder- al government from imposing new mandates on Cities and towns, Washington continues to force local govern- ments to take action \1olthout prOViding any federal funds to support those requirements In 1998, a US Court of Appeals even upheld an appeal of federal agency ag3.1nst the City of ClnCmnatl, enabling the fed- eral agency to evade \1oaste\\'ater fees enacted by the city to comply With an unfunded federal mandate Maybe 1999 Will be the time for the next step - " ".", ",' :,' . '~your. ormto . _ - ~'.' , ". " ~ '" " " . ---------------------------------------- REGISlRATION FORM NO REGISTRATION WILL BE PROCESSED wrrnOlIT ACCOMPANYING PAYMENT IN FUll. . Sex M F HOIELAUDMM:ODATIONS REsERVATION REQUEST (Please type or pnnt) o Please make mv hotel reservatIon as Indicated belo\\ o I do not reqUIre hotel accommodatIons at anv of the hotels hsted below o Please contact me regardIng suite mformatlon o I prefer a nonsmokmg room (assigned on a space avadable basiS) III To accommodate your Special needs, e g . wheelcha.1r _ accessible rooms, please contact the Conference RegistratIon Center Special HOUSIng Request r I I I I I I I I I I I I I I I I I I I I I I I I I I ] Please type or prmt l\ame Title City or OrganIZatIon MadIng Address City State Telephone( ) Fax ( ) Farmlv Members Attending ($25 non refundable regIStratIon fee for spouse/guest no fee for youth under 18) Spouse Full Name Cluld Youth Delegate 1 0 'flus IS my first Congressional City Conference 2 0 I am newly elected to office 3 0 The sIZe of my City IS Check applicable Conference RegIstTahonfee and enter lola/fees 1R lhe nghl hand column ADVANCE REGISTRATION (PoslmtlTked by February 5, 1999) o $335 Direct Member Fee- $ o $335 Assoaate Member Fee- $ o $425 IndIrect Member Fee" $ o $490 Other- $ o $25 Spouse Fee $ LEADERSHIP TRAlNING INSTITUTE SEMINARS FRIDAY, MARCH 5 o $150 Delivering EffectIve T estunony $ o $150 USIng The Social Styles Model to Enhance Relatlonshlp~ $ o $ 95 increasing Civility In Community DISCOUrse $ o $ 95 Dynarrucs of Developing a Storm\\ater Phase II Program $ o $ 95 ResolVing Controversial Issues $ o $95 EnergIZIng Your Spmt of Pubhc ServIce $ o $290 Advanced Pubhc Speaking Chmc $ SATURDAY, MARCH 6 o $150Acluevlng a Dialogue-Level of Communication $ o $ 95 Malntauung Balance In Your Life $ o $ 95 Introduction to Personahty Types USIng 11yers Bnggs $ o $ 95 Guarding the Pubhc Checkbook $ o $ 95 ProvI<llng CIVICS as a Service of Local Government $ o $ 95 Maintaining Balance In Your Life $ o $ 95 Guarding the Pubhc Checkbook $ o $ 95 Local Government's Role In Violence Prevention $ SPEaALEvENr FEEs o $30 Sunday Celebrate Diversity Breakfast ($35 on-site fee) APAMO o $35 Member Dues GLBLO o $25 ActiVIties Fee NBC-LEO o $40 ActiVIties Fee WIMG o $45 Saturday Luncheon 00 $50 Direct Member City Dues $60 Non member City Due:. o $;5 Supportlng/Former OffiCial Dues Zip $ $ $ I ~~ :1 : I ~{:. ~~.. ':J.I :1'~ "'3;-' ,- -I <1~ ~ " '.?l... .On Site fee $j85 after F.Druary, 1999 L~'-~"" ::?n Slle fee 5m after February 5 1999 r.:~~~ t On site fee 5530 after F.bruarv 5 1999 ~~I ,,:;, ;-- If pa}lng b) check make chl.Ck pmble for th. ~'I' ~;.: :-t.~~unt ~f the conference reg..trallon fees 0.1, ,_ ".uIO~-\LLEAGUEOrCITIES ~'I~"~" ~ ' $ $ $ $ TOTAL $ It paVing b) aed.t card fill out the 'Credit CarJ Authonzatlon portion of th.. form . Canc.1latlOn ktters must be po>tmarlcd bv February 5 1999 . All canL.1I.IIO,", arc subJ<ctlO a 550 canL.1bt.on fee . \0 t..1.phone n.glStratlon. or cancellation. \\ III be accepted '. t Arnval Date Departure date 1_ I_Time 1_ I_TIme CREDIT CARD AUTHORIZATION o Charge my regIStratIon fee fiiiiiiiil I_I (VIsa or MasterCard only) ~ o Charge my hotel room deposIt (all major Credit cards accepted) Crecht Card Company Card Number ExpiratIOn Date Card Holder SIgnature Date The NLC Conference Rogtstrauon Center IS authonzed to use the above card to pay allapp~cable reg_s fees and guarantee my hotel reservallon I understand that one mght S room charge will be billed to t1us fall to show up foc my assigned housmg on the confirmed date unI...1 ha,e cancelled my reservatIOn hotel at least five days In advance of myamval date 10 11 12 13 SO 1 2 HOIELPREF'ERENCE Irnhcate your first choICe hotel WIth the number 1 Number other hotels from 2 lO II In order of your prefer ence Your hotel and room l}". ..III be assigned based on \our postmark and hotel room avadablltty al the I.me lour request IS postmarked CHOICE Doyle WashIngton Embassy Row Hilton Embassy Square Summerfield SUItes WashIngton Hdton Hotel and Towers Hotel Normandy Hotel SofItel Radlsson Barcelo Hotel RenaIssance Mavflo\\/er The Capitol Hilton The \Iadlson Hotel Wyndham Bnstol 3 4 6 i 9 10 11 12 13 H 15 16 3 All major credit cards are accepted al the abrn.e hotels for room dcposlls and/or guarantees YOU ~IUST CO\IPLETE A'ID SIG'I "CREDIT CARD AUTHORIZA- no'l" SECTION ABOVE -1.11 gO\ernmcnt purchase orda:. ,outhers and chums mU.I b.. .ubmltlLd to the appropnate hotel FOL'R \\1 EEI\ll In ad\ance of arm al date and are subject to approval bl the hOlel Please return thIS form ..,th lour registration palmentto /'oLC Conference Reg1slratlOn CUlter P 0 Bo~ 85080 Lock Bo~ 4053 Richmond, Vtrglma 23285 o.crnlght your form and pa,m<nlto /'0 LC Registration Center T\\o Vmtage ParI.., SUltL 200 45365 Vintage Park Plaza Stcrltng, Virginia 23285 For more information call the Regls'rallon Center (703) 318 0700 4 o 7 HOTEL SINGLE (A) $149 (B) $145 (C) $119 (D) $155 $240 $139 $155 $130 $li5 $155 $1i5 $140 DOUBLE $149 $145 $139 $1i5 $260 $139 $li5 $130 $1i5 $155 $1i5 $140 (E) (F) (G) (H) (I) (J) (K) . . . , -~ ? "\ - ... ...;:".J - CENTRAL ST. CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION -""'~- MEETING MINUTES December 16, 1998 CALL TO ORDER The meeting was called to order by Chairman Jerry Turnquist (Oak Park Heights) at 7 35 P m at Stillwater City Hall ROLL CALL Present Ann Bodlovlck (Stillwater), Sharon Ridgway (Bayport) and Pat Chapman (Bayport) Gary Talbot was absent Also Karen Wandmacher, Don Flxmer and Kathy Cinnamon MedlaOne reps Lesley James & Steve Hanson, and cable attorney Bob Vose arrived at about 7 45 P m APPROVAL OF AGENDA There was a bnef diSCUSSion about a couple of meetings we need to hold after the first of the year the next staffing committee meeting and also a meeting with surrounding areas to discuss public access needs & funding MOTION by Ann to acknowledge the two proposed meetings and to approve the agenda, seconded by Sharon Ridgway MOTION CARRIED APPROVAL OF MINUTES: November 18, 1998 A correction was submitted by Gary Talbot regarding the motion made at the top of page 2 approving the Corporation's budget The motion should read MOTION by Gary Talbot to approve the Corporation budget, with the understanding that the Commission's support Will be re-evaluated upon franchise renewal MOTION by Ann to approve the minutes of 11/18/98 with the correction, seconded by Pat Chapman MOTION CARRIED Some Items were discussed out of order until Media One reps and our cable attorney arrived NEW BUSINESS 1. Cable Commission Business c. Meeting notices on Ch 12 for West Lakeland - Kathy received a request from West Lakeland regarding posting their monthly meetings and recycling Info on Ch 12 The Commission decided not to act on thiS until we have a meeting With them In January d. Approval of Cable Attorney to attend VAC meeting with Lower Valley 12/8/98 - MOTION by Ann Bodlovlck to approve Bob's attending the meeting that V AC had With the Lower Valley, seconded by Sharon Ridgway MOTION CARRIED 12/16/98 Commission Meeting - Page 2 . 1 The meeting held between the Corporation and Kevin Shoeberg, attorney for the Lower Valley Commission went well, with diScussion regarding public access needs and funding Issues He Will bnng information back to the Lower Valley Commission for diScussion a. Renewal Update - Bob explained that there IS a discrepancy with the cable company regarding the negotiation process now that we are In the formal process, but that they seem to be Willing to diSCUSS the Issues b. Resolution re: PEG Funding - Bob went over a packet of reports and a resolution which are a supplement to our Needs Assessment Report and It concerns community programmlnglfundlng Issues Bob explained the 3 attachments, one was concerning government equipment needs, one was concerning public access equipment needs and the other was a report done by Bob that was an evaluation and companson of PEG funding commitments from the cable company on other renewals His assessment was that comparative to other areas, that our funding should be In the neighborhood of $3 15 million over the 15 year franchise (PEG fees and eXisting equipment are Included In thiS amount) The cable company hasn't yet seen these PEG funding reports but Will have the opportUnity to respond to them Jack Doerr asked why there was no mention of Washington County In the Government Needs section Bob explained that Washington County wasn't mentioned because they are already fully eqUipped there and are a separate taxing authonty from our Cities, but that he could add them If the Commission wanted him to Ann asked Bob If the Ramsey-Washington Commission negotiated funds for Ramsey County Bob said that no equipment or funding was proVided for In the franchise renewal but that they did proVide for Interconnection so that the Cities could communicate With Ramsey County . Mike Knutson asked about the Emergency Overnde System currently In place at Washington County and whether It would be proVided for In the renewal Bob Indicated that It IS pOSSible for Insertion of emergency Information at the City level or the County level and that yes, It would be Included In the new franchise The resolution acknowledges the Commission's acceptance of all of the conditions listed Within It, which Include acceptance of Attachment 1, which IS a report entitled "Evaluation and Report Re PEG Funding - MedlaOne Renewed Franchises", acceptance of Attachment 2, which IS a report of EqUipment Needs for the Access StUdl01 acceptance of Attachment 3, which IS a memorandum regarding governmental equipment needs,acceptance of total funding amount needed for the next 15 years, acceptance of funding amounts Identified for eqUipment/capital needs for the access . StUdiO, acceptance of funding amounts Identified for government eqUipment needs The resolution also re-conflrms the Commission's Intention to assume responsibility of . . . 12/16/98 Commission Meeting - Page 3 public access and that there would need to be a transition penod negotiated for the transfer, that the transfer IS a process which takes some time and will not take place on the date we renew the franchise These documents will all become a part of our Needs Assessment Report Bob told the Commission that the resolution should not have had an acceptance block at the end, that no signature of approval was needed from the cable company, so that section should be stncken from the resolution MOTION by Ann Bodlovlck to stnke the acceptance block and to adopt Resolution 98- 12-16A, accepting attachments 1, 2 and 3, seconded by Sharon Ridgway A roll call vote was taken and the motion passed unanimously, 4-0 Bob discussed the fact that the Commission Identified the need to expand the I-Net to Include more sites and that Kathy had put the list of sites together, she will get confirmation of thiS list and then Bob can submit It With the signed res_olutlon As for when we would get a response from the company regarding thiS supplement to our Needs Assessment, Bob indicated that we needed some fleXibility, that 30 days IS probably a reasonable amount of tlme1 especially because of the holidays Ann stated that she wants the negotiating sessions to take place locally OLD BUSINESS 1. Edit Decks - Lesley reported that the cable company IS replaCing the 2 decks that have been out of repair at our StudiO, the company also plans to replace the toaster edit system entirely The equipment has been ordered and will be installed no later than mid-January The company will provide training on the equipment Lesley Indicated that the cost of the equipment would be $32,500 and would be considered when negotiating additional equipment Kathy mentioned that our future plans for the edit sUites were to replace the eXisting equipment With non-linear type editing equipment and not another toaster Lesley said she would forward equipment specs to us to review so we can see what we will be getting NEW BUSINESS 2. MediaOne Company Report - Lesley submitted the monthly report Regarding renewal Issues, she Indicated that the company IS willing to hold meetings wherever we want She also said that companng of PEG funding that other areas have gotten With what we should get might not be fair - that Ramsey-Wash & North Suburban were on the "high end" as far as funding PEG fees throughout the metro area vary from 67 cents to $2 52 Complaints: Jack let the company know that he feels that every time the rates go up . . 12/16/98 Commission Meeting - Page 4 . that the servIce goes down. that he has had trouble getting through to customer service, and that he IS receivIng the NatIonal Weather Service on both Channels 21 and 50 He also feels that the cable company Isn't dOing enough to promote cable In our area Steve Hanson replied that non-subscnbers get more of the maIlings than subscnbers Bob Utecht reported that he called the cable company to request the phone number for our access center and was told that the number couldn't be given out It IS a public number 3. Access Center Report - was received 4. Corporation Report - Karen reported on the new programming that they have worked on Bob Utecht has a weekly news program which IS gOIng well Future guests Include Stan Hubbard and Jesse Ventura Marguente Rhelnberger and a former local producer TIm Johnson have received a federal grant to do a health vIdeo that will be dlstnbuted nationally The CorporatIon has received a grant from the Andersen Foundation A program was done on the St CroiX Valley RecreatIon Center grand opening CONSENT AGENDA MOTION by Sharon Ridgway to approve ResolutIon 98-12-16B approving payment of . blllslfunds transfer. seconded by Pat Chapman MOTION CARRIED AFFIRM NEXT MEETING DATE The next meeting of the Central St CroiX Valley JOInt Cable Commission wIll be Wednesday. January 20. 1999 at Bayport City Hall. If available Jerry Indicated the need to be flexible over the next couple of months and an extra meeting mIght be necessary He also reminded the Commission that we need to have a staffing committee meeting around the 2nd week In January. as well as a meeting with our surrounding areas to dIscuss public access needslfundlng sometime after the first of the year ADJOURNMENT MOTION by Ann Bodlovlck to adjourn the meeting, seconded by Sharon Ridgway MOTION CARRIED The meeting was adjourned at 8 45 P m Submitted by Kathy Cinnamon Administrative Secretary . . . . FrOM AMM To Nile Knese' AMM FAX NEWS December 21-25, 1998 Met Council considers major housing incentives ^ fter months of dlscusslcn and r'\plannlng, the Metropolitan Council staff proposed to Its Community Development Commit- tee a Hoilman Implementation plan and some housing Imtlatlves The Hollman recommendatIon authonzes the Met Council's HousIng and Redevelopment Authority (HRA) to develop and maintain Hollman units In Ramse)' and HennepIn countres Currently, the MinneapOlis Public Housing Agency IS responSible for the Hollman units The Metro HRA will need local approval to develop Units In a City The committee debated and Will contInue to diSCUSS a $77 0 millIon request for several hOUSing pro- grams at ItS Jan 19,1999 meetll'1g The funds v.'Ould be appropriated to the Minnesota HOUSing Finance Agen~ (MHFA) and would be used for hOUSing p'oductlon, preserva- tIon and homeless orevertlon AMM Fax N_s u faxed penodzcally to all AMM czty ma.'lfl(los WId admmutrators The zn./t>>'matlon u mtended to he s/uued With mayors councdmemben IUld staff m order to keep officzab abUtut of Important metro cz~ Usues @;CoPJ'llgllt 1998 AMltf 145 UmverntJI A,'enue Wat 5t Paul, MN 55103-204J Phone (651) 215-4000 Fax (651) 281-1299 E-mazl amm@ommU~ org Date 12/21/93 Tune e 25 50 PM Page 2 of 2 I Auociation of Metropolitan Municipalitie~ AMM, others meet with Ventura's staff Representatives of City and county grouos, In:::luolng AM M, met WIth membe's of Govemor-Elect Jesse Ventura's transition staff on Dee 17, 1998 Wendy Wustenburg WIll serve as the govemo''s d rector of Intergov- ernmental affal"S, and at the moment Andrea Hart KaJer IS on loan to the tranSitIon office from the City of Mlnneapol.s Wustenburg stated that the gO\lernor remembers hiS local government roots (mayor of Brooklyn Park) and hopes to work WItt, us While there were no speCIfICS regarding proposals or apPoint- ments, Wustenburg Indicated that the tranSition tealTl 's In tne process of developing the 1999-2001 budget and poliCies The local offiCials present were encouraged to convey proposed position papers to the office and assist In recruIting potential state commiSSioners and staff There was much dISCUSSlor. as to the forJT1 of the dialogue betNeen the governor and local governments There were suggestions that Included the reestablishment of the Office of Local and Urban Affairs or an adViSOry comm'SSIOJi on Intergov- ernmental relations Others pre- ferred an Inforrral relationship through the organizations, while others suggested that trie gO\lernor have an agenda that advocates several local government Issues, such as the repeal of the sales tax on local governmel'lt purchases and the funclng of ma,dates TIF legislation won't be recodified The TIF CommiSSion adop'ec a motion to CfSco,tlnue the recodi- fication of the TiF Act at Its Dec 16, 1998 meeting CltJ'1g concerns that the recodifi- cation may not prcduce a less complex and user friendly document, the commiSSion voted t::: recommend to the House and Senate tax commIt- tees that TIF not be recodified However, It Old recommend tha: several Issues ,dentlfled dunrg the recodification process be stuoled Among t'1e Issues IS the source o~ data for tounsm ClstrlCtS, t1e defini- tion of InCrelT'ent, the metnod to determine duratlonal limits, tre calcJlat,on cf or gmll value, and the def,nltlon of admln,stratlve expenses The AMM/LMC TP= ReView Workll1g Group, the Office of State Auditor and leglslat.ve staff compiled the Issues list The CO"Tli'TlISSIOn also re::om- mended thaT the concept of TIF lite be exammed TIF Lite could be a more streamlined TIF process While the operating pnnclples of TIF LIte were not discussed, AMM, the LMC and other orga,.,lzatlons wl:l worli' WIth legislative staff In an attempt to develop the concept It IS posslole that the concept coulc Include changes to tre eXisting Tax Abatement Law DATE : TO: FROM: SUBJECT: WASHINGTON COUNTY ASSESSOR'S OFFICE GOVERNMENT CENTER 14900 61st Street North, POBox 6 . Stillwater, Minnesota 55082-0006 Office (612) 430-6090 Facsimile Machine (612) 430-6223 Scott L Hovet, CAE County Assessor DenniS Monta9ue,It ASSistant Co Ass Sharean Harp, Assessment Administrator MEMORANDUM /: tl '1./ December 17,1998 ~~~2f~ Washmgton County CIty and TownshIp Clerks Scott Hovet, CAE Q / Washmgton County Assessor ~ 1999 LOCAL BOARDS OF REVIEW/ OPEN BOOK MEETINGS The tentatIve schedule for 1999 Local Boards of ReView/ Open Book MeetIngs IS enclosed The procedures that we are follOWIng thts year for the boards are SimIlar to last year The open book meetmgs Will have an mformal settmg 1 EstablIsh and dlstnbute tentatIve schedules December 18, 1998, . 2 Allow thIrty days for feedback from local JunsdIctlOns to confirm or change tentatIve dates Please call Judy EllIS With any date or tIme changes at 430-6093 3 After February 15th, contact all city/township clerks who have not called back to "double check" the tentatIve dates that have been assigned and ensure that they Will have a quorum at theIr Local Boards of ReVIew 4 EstablIsh and dlstnbute the final Board ofReVlew / Open Book Meetmgs schedule February 15, 1999 Dunng the month of February our office Will again be developing a Board of Review mformatlon booklet The purpose IS to proVIde general informatIOn about the property tax process mcludmg the appeal process and 1999 assessment m Washington County If we don't hear from you, we will assume the meetmg Will be conducted on the date and tIme as lIsted Thank you for your cooperation cc Local Assessors, Assessor's Office Staff . Printed on Recycled Paper AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER ;..~~o~ .~. 30% Post Consumer Wasls ~:~~ . . . WASHINGTON COUNTY - TENATIVE SCHEDULE 12/18/98 1999 LOCAL BOARDS OF REVIEW 1999 OPEN BOOK MEETINGS DATE DAY TIME ClTY/I'OWN LOCATION STAFF APRD.. 1 THURSDAY 9:00 AM. WEST LAKELAND OAKLAND BUTCH LOCAL 10'00 AM TOWNSHIP JHS scorr BOARD ROOM BARRY SECOND Upon request .APRIL I THURSDAY 5' 00 PM GREY CLOUD TOWN HALL DAVE LOCAL ISLAND TWP srorr BOARD SECOND Upon request APRIL () TUESDAY 9:00 AM- NEW SCANDIA COMMUNITY FRANK LOCAL 10,00 AM TOWNSmP CENIER SOOlT BOARD . . . SECOND Upon request APRIL 6 TUESDAY S.OOPM OAK PARK HTS CITY MIKE LOCAL . HALL soorr BOARD SECOND Upon -request APRIL 6 TUESDAY 6:30 PM- LAKELAND ClI'Y AU.EN LOCAL 7:30PM . HALL SCOIT BOARD . SECOND Upon request APRIL 7 WEDNESDAY 9:00 AM MA1UNE ' ClTYHALL. FRANK LOCAL soorr BOARD SECOND Upon request APRIL 7 WEDNESDAY 400 PM- COTTAGE . CITYHALL cm .. LOCAL 6,00 PM GROVE HALL BOARD . SECOND Upon request APRn, 13 TUESDAY 5:00 PM . MAHTOMEDI CITY HALL FRANK DAN LOCAL . BUTCH BOARD SC01T BARRY SECOND Upon request APRIL 14 WEDNESDAY 4:00 PM BAYTOWN HOOLEY ALLAN LOCAL HAT..L BOARD , , SECOND 7:30pm Upon request APRIL IS THURSDAY. " S-6PM S11LtWATBR ." . _ 'IOWN . BUTCH. LOCAL TO~ HALL -BARRY BOARD SCOIT SECOND Upon request APRD.. 19 MONDAY lO:~AM ;BAWORT . ClTYHAI.L BUTCH . LOCAL . SOOlT BOARD SECOND Upon request APRIL 19 MONDAY 5 00 PM- GRANT CfIY CITY HALL PAT . LOCAL 7 00 PM SCOIT BOARD SECOND Upon request APRIL 20 TUESDAY 4 00 PM- LAKE ELMO CITY HAIL FRANK LOCAL 6 00 PM BUTCH BOARD BARRY SCOIT SECOND Upon request APRIL 20 TUESDAY S 00 PM- AFI'ON ClTYHAU. ALLAN LOCAL 700PM BARRY BOAlID SCOIT SECOND Upon request APRU.. 21 WEDNESDAY 4:00- *NEWPORT NEWPORT BtITCH, *OPEN 6.00PM *ST.PAUL PARK. CITY HAIL DAVE, BOOK "HASTINGS SCOIT MEETING NO SECOND MEETING APRn.. 22 THURSDAY 4:00- "B.lRCHWOOD BIRCHWOOD . BUTCH "OPEN 6:00PM "WHIlE BEAR CITY HALL SCarf BOOK CITY MEEIlNG NO SECOND MEETING APRIL 22 1H'URSDAY 7.00 PM WOODBURY ClTYHAIL SUE LOCAL SOOn' . BOARD Upon request APRIL 26 MONDAY 5:00PM DEILWOOD CITY HALL FRANK. LOCAL SCOIT . BOARD SECOND Upon request APRn.. 27 TUESDAY 9:00 AM MAY TOWNSHIP TOWN PAT LOCAL . HAlL SCOIT BOARD SECOND Upon request APRIL 27 TUESDAY 4:30PM DENMARK TOWN DAVE LOCAL TOWNSHIP HALL SCOIT BOARD SECOND Upon request APRU. 27 TUESDAY 730PM PINE SPRINGS o.a BUTCH . LOCAL ANDERSON BOARD SCHOOL SECOND Upon request APRIL 28 WEDNESDAY 4:OOPM- FOREST LAKE 'lOWN HAU. tEN 6;ooPM TOWNSHlP SOOIT SECOND Upon request APRIL 29 'THURSDAY 4:ooPM- STHLWA1:ER '" ClTYHAlL BARRY OPEN 6.00 pm , CITY ..l.. BUrCH BOOK scorr . MBEl'ING NO SECOND MEETING . APRIL 29 lHURSDAY 1000AM HUGO CITY HALL FRANK LOCAL SCOlT BOARD SECOND Upon request MAY 3 MONDAY 5.00 PM- FOREST LAKE CITY HAIL KEN LOCAL 7:00 PM CITY SCOIT BOARD SECOND Upon request MAY 4 TUESDAY 6 00 PM LAKE ST CROIX CITY HALL AllAN LOCAL BEACH SC01T BOARD SECOND Upon request MAY 10 MONDAY 6;00 PM WB.LERN1E CITY HAlL BUTCH LOCAL SCOlT BOARD SECOND Upon request MAY 11 nJESDAY 6:30 PM ' ST MARY'SPOlNT Cl1YHAU. ALLAN LOCAL SCOIT.. BOARD SECOND Upon request May 20 MAY 12 WEDNESDAY 6.00 PM OAKDAlB OAKDALE DAN OPEN LANDFAlL ClTYHAlL : SCOIT BOOK "' . NO SECOND MEEI1NG MAY 14 THURSDAY - 7:30PM ., LAKELAND . OTYHAIL ALLAN LOCAL SHORES Sqan: BOARD SECOND Upon request . DEC-23-199S 16 39 CITY OF OPH CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGEl\1J)A TUESDAY, DECEMBER 29, 1998 5:00 P.M. AGENDA P 12l2/12l2 . 5,00 p Ul. 1. ~all to OreIer/Approval of ~en.dt 501 p.m. II ~eparlmentlCouncJ Liaison Reports A Par.Ls CommisslOn B. Cable CommisJ1on C. PllU1111!1g Commission D . Water Management Organ1%a.bons 5:05 p.Ul. III. YiBltors 1'b. It an opportwuty for the pubLc to oddreu the Comcil With li'leetlolJ, or concerm on UllUes not part of tLe re8Ulu .genda (Pleae but ClOnuncutl to g minuto. an length.) 5:06 p.m. IV. Consent.Aie~ (Ron call Vote) A. Approve Bills & Investments B. Approve CIty Council Minutes - Decemher 8, 1998 (1) C. Approve Truth in Taxation minutes - December 8, 1998 (2) D. Approve City Council Minutes - Decembe;r 15, 1998 (3) E. Approve 1999 conb-act Eor building inspection semen to Bayport: (4) F. Approve U1terfund transfers (5) . O. Approve a.mendment to Team_ten-SupervisoD Uzut unIon COJ:l.trac!t (6) H. Approve luring of full.time a.c!Countant (7) 5: 15 p.m. V Pu1li" Hemn.. None 5 15 p m. VI. New BU.iness A. 1999 Board of Review datS8 (8) B. Receipt of letter !:tom State Senator Gary Laiclig (9) C. Approval of hanrder Isubordination oE bonds 5:25 p.xn VII. EconomIc D~QpJ21ent Authority A. Approve payment of taxes for 5416 Stagecoach Trail North (10) B. EDA ConJcmmabon - Riber P;tOPerty C. Authorization of apprAIsals for Stagecoach ptOperbes 5.30 p.m. VIII Old Bustn!!Ss None 5'30 p.m. IX. closecl Session to eIisCU5S SIerra VII. Petta, et.al.liHgation 5:45 p.m. X Adl0Unutlent . TOTAL F 02 W ASIllNGTON COUNTY COUNTY BOARD AGENDA DECEMBER 22, 1998, 9:00 A.M. DennIS C Hegberg DIStrict 1/Chalr Mary Hauser DlStr'ct 2 Wally Abrahamson District 3 Myra Peterson DIStrict 4 Dick Stafford DIStrict 5 1 900 2 930 3 930 4 940 10 00 6 10 10 7 8. 9 10 30 10 10 40 to 1125 2:30 - 4:00 Washington County Regional Rail Authority Convenes A Roll Call B Approval of RRA Mmutes of October 13 and 20, 1998 C Red Rock Comdor Jomt Powers Agreement D PresentatIon ofFmal Summary from the MN/DOT Commuter RaIl Study E Adjourn Washington County Board of Commissioners Convenes Roll Call Consent Calendar Health, Environment and Land Management Department - M. McGlothlm, DIrector Proposed Changes to AdVISOry CommIttees SolId Waste, EMS CouncIl and PublIc Health Human Resources Department - J Honmyhr, Director A 1999-2001 Agreement With the AFSCME ClencalffechnIcal and ProfeSSIonal Bargammg UnIts B RatIficatIon of 1999 Meet and Confer Agreements WIth Non-UnIon Employee Groups General Administration - J Schug, County AdmInIstrator Resolution Commendmg CommISSIOner Mary Hauser Discussion from the Audience YISltOrs may share their concerns WIth the Coun~ Board of CommISsioners on any Item not on the agenda The ChaIr WIll dIrect the Coun~ AdmInistrator to prepare responses to your concerns You are encouraged not to be repetitious of prevIOUS speakers and to lImit your address to Jive minutes Commissioner Reports - Comments - Questions ThIs penod of time shall be used by the CommISSioners to report to the full Board on commIttee activities make comments on matters of Interest and informatIon, or raise questions to the staff ThIs actIon IS not Intended to result In substantIve board actIon dunng thIS tIme Any actIon necessary because of dISCUSSIon Will be scheduled for afUture board meeting Board Correspondence Adjourn Board Workshop with Office of Administration County's Water Governance Study Retirement Party for Mary M. Hauser, District 2 Commissioner - Cafeteria ***MEETING NOTICES LISTED ON BACK SIDE AsslstlVe I,stenmg deVIces Bre ,vBllable for use m the Coun~ 806rd ROQm If yt?u need Bsslstance due to dlSBblllt'L or lapJ/.ul!ge bame,(.p.lease caI/43D-6000 ITDD 439 3220) EQUAL EMPLOYMENT OPPORTUNITY I AFF HMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * DECEMBER 22, 1998 . The followmg ltems are presented for Board approval/adoptlOn DEPARTMENT/AGENCY Admmtstration Audttor- Treasurer Commumty Servlces Pubhc Works Recorder Shenff ITEM A Approval of the December 3 and 8, Board meetmg mmutes and the December 3, Truth m Taxabon heanng mmutes Approval to accept a grant m the amount of $3,000 from the St CrOlx Foundabon for the Hlstonc Context Study Approval of resolubon adoptmg the new Washtngton County Development Code Chapter Nme, Floodplam Management Regulations, sUDJect to approval from the Mmnesota Department of Natural Resources Approval ofresolubon recommendmg the apphcabon for conveyance of tax-forfeIted lands for an authonzed pubhc use E Approval of resolubon c1asstfymg tax forfelted parcel 05 028 20 31 0002 as non conservabon B C D F Approval of abatement apphcations for homestead classmcabon and values G Informabon only- cluld foster care datly baslc mamtenance, lntbal clotlung allowance and dlfficulty of care rate for 1999 Approval of apphcabon for alternatlve care budget for Washtngton County for State FlSCal Year 1999 H I J Approval of mcrease m rennbursement rate for adult foster care prOVIders Approval of contract Wlth Farrnly Semce St CrolX to provtde management ofvoluntee.A care Serv1ces to fratl elderly and cluldren wlth developmental dtsablhbes for calen~ 1998 Approval to dtstnbute the EnvtrOIUllentaI Assessment Worksheet (EA W) for the County State Aid Hlghway 19 project and deslgnate the ResponsIble Governmental Urnt (RGU) contact as Douglas Flscher, Deputy Drrector. L Approval ofresolutlon, final payment to Hardnves, Inc m the amount of $113,13533 for bltummous overlays on vanous County roads K M Approval of plat of The Bluffs of East Bay, New Scandta Townslup N Approval to renew the grant from the State of Mmnesota for Operation NIghtCAP *Consent Calendar ltems are generally defmed as ltems of routme busmess, not requmng dtSCUSSlOn, and approved m one vote ConumsslOners may elect to pull a Consent Calendar ltem(s) for dtscusslon and/or separate acbon *********************************************************************** REMINDER: No Board Meeting December 29, 1998, Fifth Tuesday Date December 22 December 22 December 28 Committee MEETING NOTICES . Time Location PersOlUlel Conumttee Planmng Advlsory Conumttee Llbrary Board 12 00 p m 700pm 6 30 p.m Waslungton County Government Center Washtngton County Government Center 1010 Heron Avenue North - Oakdale e . . DEC-16-1998 14:37 CITY OF OPH P 1212/1214 7.00 p.m I. 7:05 p.m. II. 7.25 p.m. III. CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 15,1998 i:OO P.M. AGENDA call to Order! Approval of AQcnda Add: BayporilOak Parlt Hei.ha joint meetinlt u Item G. of Council Liaison Reporis; P~e from Stillwater as Item H. of Council LOOolJ Reports; Winter Park Att..."da'flt. a"ltem F. of Consent.Agenda; A per cliem Eor commi..ion memLen as Item A.4. 01 PuI,lic HearinfS; A Brown'. Cl"CeL WHO UleJDO as Item D. of New Bu.iness; Admowl.d~elJt of letter from Lake Elmo as Item E. of New Busines.~ Solid Wute Collemon &eJUe fees as IteD1 E. ol Old. Bu.iDess; SStla & Neal Light Fixtures as Item F. of Old. Business; City Hall Puking Lot dis~ion as Item G. ol Old. Business Approved with cL.anlte. 5-0 Couna~ Liaison R.wods A. Parks Com.m.u.wn Update ancll'e<lOmmendation. boom 12-14 meetm; B. Cable Commiss1on Update provided C. Water Management Orgauizatiow Update provided D RecyaLng Award Thom.u Hub, 5541 Olclfield Avenue North E. Planutng Comm.u.ion UpcJatepl'Ovidecl F. BaypoztlOalt pa:-k Heights Joint MeeHng update Requed lor appom.bnont of two Oak Park Heilthu Councilmeniliers to tepR.ent the City at these meetings; any new appointments to he made January, 1999 o. St. C~ix Valley Recreation Center Plaque given to Oalt Pa:-k Heights in xecogr.ition of tinan<lial contributions to the recreation center VISItOrs Donna Gray, 14182 5Stl. Street, #3D Ms. Gra)" wal inquiring about the City's policy regarding change. to il developer' I agreement; City Attorney provicled clarification DEC-16-1998 14 38 7:41 p.m. N. 7.46 p.m V. CITY OF OPH Brian Smith, 5480 Stag'ecoa.cL Trail North .Ada.maIltl,. oppo.ed to inclu.trial use on Junker site Lar:ry Philips, 5272 Stagecoach Trail Nonh concerned. with tralfie on Stagecoach; woulcllike City'. aS5lStance Conelfpondence regarding SAlIS rope. ~our8e COlTelponclence from Job. Low Tlu. is an opportuuity Ec~ the p"J,hc to addren the ~~J with queetlClUJ or concerns OQ tBlUel JJClt part oE tit. ~guk agenda (pl.uelinut !:lomment. to 3 mmute. 1ft length ) Consent ~encl. (Roll Call Vate) Item B. pulled {Olf corrections; Itam A, C -F. approvecl5-0 A. B. ApprOVl Bill. ftllnveBtmenb Approve City Council Mmutes - November 24, 1998 COZ'recttions made, approved 5-0 Reappointment of Daria Berger to tLe Parlas ComnusSlon Apprave application for tobacco license fOJ; SuperAmencA located at 14493 North 60tla Street Approval of 1999 Homs OClcupatloD hcenses Winter parlt Attendant. C. D. E. F FuJ,lic Hearlnlls A Continu"tioD of TNT hearing and adopbon of 1999 budget 1. Approval of 1999 maste!; Ludget; Approved 3-2, Beaudet ana Robert voting against 2. Approval of 1999 General Fund levy ApP!;oved 5.0 3. Approval of water rate chargea and monthly billin~ AppJ:Oved 3.2, Beaudet and Robert: votint against 4. Approval utility connecnOI1 charges Approved 5.0 5. Per diem for comnusJ10n menJers Motion die. for 1.,,1& of a second 6. 1.5% admlmstrabw bs Approvecl5-0, with conclition that an,. revenues over $100,000),e tran.ferred to capital revolving' fund B. Contmuanon of Holiday Stationstorell Puhhc He4ring Penalty' as recommended by the Police Chief: $500 fine C. PublIc heuing to consJer adoption of flr ash ordmance P.03/04 . . . DEC-16-1998 14 38 C!TY OF OFH p 04/04 e Approvecl5-0 D. Final authorization for i88Uance of 501.C3 hond. Approved 5-0 E. Reopen p~li~ bearing :regarclinS Kem Centu Rezoning Continued untll]a.nuary 12, 1999 Council meeting 9:34 p m. VI. New BUBia.ess A. Adoption of Internet policy Appl'OVed. 5-0 B. ReCleipt ollette.r hom Bayport Fire Cluef Received C. Setting of non-wUo:a salaries Approved 4..1, minus T. Melena until:w.. contract is reviewed; T unlC).\1i8t voti~ agaimt D. Brown',I Creek memo from enginee~ stalE directed to fonnarcl mesno on cay letterl1ead. to BCWD ancl meet to di.culs Brown' a Creek Rule. E. Lake Ehno ooaesponc1en<:c StalE directed to ,end a ~'pon.e to Lal. Elmo thanlting them for their input 9:58 p.m VII. old Businoss . A. Desig:a guidelmes Appnwed 5-0 with tuinor change. B. Camp. plan - edel1lion for Met Cound review Application lor Glennon until March 31, 1999 approvecl C. AppxcmJ of T eamsteD contract - ad)O\1m to olosed session prior to llus approval ApproVe4 5.0 D. Stillwater Eagle's CluJ, liquor license suspension update upcL.te received. E. Solid Wam Licen.e Fees Annual fee of $150.00 edabli.hed F. 5St!l Street fI Neal Avenue light fixtures Motion to paint the liifL.ts failecl2-3J Schaaf, Swenson, and T umquillt votlnt a.gaimt G. City Hall parlung loi; Staf! worJoug on this issue; will rotum to Council with reClommenclation VIII Closed Session to dISCUSS UDlon issue. and pendmg hngation Closed Se..ion was not needed. 10:25 p.m. IX. Ad,ourl1ment . TOTAL P.04 e December 10, 1998 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chalrperson Louise Bergeron, Supervisors Ken LaBoda, Davld Johnson, Jerry Hicks and Sheila-Marie Untiedt. Also, Planner Meg McMonigal, Attorney Tom Scott, Engineer Paul Pearson, Treasurer Warren Erickson and Peace Officer Steve Nelson. 1. AGENDA - M/S/P Bergeron/LaBoda moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P LaBoda/Untiedt moved to approve the 11/12/98 Stillwater Town Board Meeting minutes with this addition after item 3 - Ken LaBoda and Sheila-Marie Untiedt were sworn in as supervisors. (4 ayes, Hicks abstain) M/S/P Untiedt/Johnson moved approval of the 12/5/98 Canvas of Election minutes. (4 ayes, Hicks abstain) M/S/P Untiedt/Johnson moved approval of the 12/16/98 Special Town Board Meeting minutes. (5 ayes) . 3. TREASURER- 1. Monthly report given. 2. Checks #13671 thru #13685 and claims #2300 thru #2326 were approved for payment. 3. M/S/P Johnson/LaBoda moved to approve a 1999 budget of $630,870.00 which includes: General $289,720.00 Road & Bridge $269,150.00 97 Road Bond $ 72,000.00 (5 ayes) 4. M/S/P Johnson/Hicks moved to set the proposed levy for 2000 at $515,850.00. (5 ayes) 4. LOT LINE ADJUSTMENT - M/S/P Johnson/Untiedt moved to add a category on the planning escrow schedule for lot line adjustments that require township professionals time outside of meetings. Escrow fees wlll be for actual costs plus 5% for handling. The planner will identlfy amounts case by case. (5 ayes) The Riehle and Schmuckler escrow considerations will be adjusted so that there is no application fee required. 5. ATTORNEY- 1. Socha Update _ Communication dated 12/7/98 from Mr. Tanick discussed. M/S/P Untiedt/LaBoda moved to terminate an independent contractor contract with Vic Socha dated 8/26/93. (5 ayes) . Stillwater Town Board ~. T.M.T. CONTRACT - contract with T.M.T. .9. Meeting - 12/10/98 Page Two M/S/P Untiedt/Hicks (5 ayes) moved to sign the 1999 recycling 7. WASHINGTON COUNTY STORAGE BUILDING C.U.P. - Representatives from the Washington County Sheriff's Office were present to ask for a C.U.P. to put up a storage building for vehicles, bikes, etc., that are being held. It will be a pole building with a gravel floor and no heat. Lighting will be a simple on and off switch used only when needed. M/S/P LaBoda/Johnson moved approval of the County C.U.P. for a storage building at the public works site pursuant to the 4 conditions specified in the 12/3/98 planning commission recommendation as attached to the original minutes and the lights being used only when needed to check vehicles in and out. (5 ayes) 8. PEACE OFFICER - 1. Presented an outline of his duties for the township. He was asked to do one for his animal control work so these two parts of his work can be considered at the same time. 2. M/S/P Johnson/Untiedt moved to purchase a $2,300.00 software program for the peace officer's record keeping 2000 onward. (5 ayes) PLANNER - 1. Grant Comprehensive Plan - Meg McMonigal reviewed the plan. She will send back comments that it is our interpretation that they are to remain rural residential and that is compatible with what we are doing. 2. Comprehensive Plan Resolution - M/S/P Johnson/Hicks moved approval of resolution #12-98-1 as attached to the original minutes seeking extension of our comprehensive plan deadline. (5 ayes) 10. ENGINEER - 1. Stonehenqe Subdivsion Letter of.Credit - M/S/P Untiedt/LaBoda moved the release of the Stonehenge Letter of Credit pending receipt of billings for the engineer and attorney for not more than $400.00, the easement and a balance to cover any additional costs incurred. (5 ayes) 11. RECREATION BUILDING OPENING CEREMONY - David Johnson and Ken LaBoda will attend at noon on 12/13. 12. ORGANIZATIONAL MEETING - Meeting will be held at 7:00 p.m. on January 25. 13. COMMITTEE APPOINTMENTS - Moved to reappoint K. Roberts to the park .committee and S. Fundingsland and P. Hannon to the planning commission. I 14. PUBLIC HEARING PROCEDURE _ It was discussed that a procedure for public hearings be developed and passed out at meetings so everyone understands what is expected of participants. Stillwater Town Board Meeting - 12/10/98 Page Three 15. OAK WILT - A sheet outlining township oak wilt activity was passed o~ Steve Cook will be invited to the next meeting to talk further about oak wilt. 16. ADJOURNMENT - Meeting adjourned at 10:15 p.m. Clerk Chairperson Approved . . e . . Stillwater Public Library 223 North Fourth Street Stillwater, MN 55082 Board of Trustees Minutes December 1, 1998 Members. Fredell, Gorski. , Hickey, Lockyear, Maybanks, McFayden, Myers, Nelson, Ruch Director' Bertalmlo, Assistant Director: Blocher · absent. 1. Call to order: President Ruch called the meetmg to order at 7'04 p.m. 2. Special thank you from President Ruch and entire board to retiring member Sheila Maybanks 3. Adoption of the Agenda: Lockyear moved/Maybanks seconded adoption of the agenda. 4. Communications: Stillwater Human Rights Commission sent a letter expressmg support for the library's position on diversity and noncensorshlp of matenals, We also discussed the Judge's ruling on the case In Virginia regardmg Internet filters as well as the ALA surveys on Internet use m IIbranes 5. Consent Calendar' Hickey moved/Lockyear seconded motion to adopt consent calendar including payment of bills m the amount of $20,326 57 6. Moved by Nelson/seconded by Hickey to adopt the revised 1999 budget. 7. The candidates for the board vacancy Will be mtervlewed so the City Council can make an appointment the third week In January 8. Fredell moved/Lockyear seconded adoption of the Y2K compliance policy. Bertalmlo Will be compliance coordmator. We need a response In December from WCL regarding a first quarter compliance test. Bertalmio to proceed With request to them. , , Minutes Dec 1, 1998 page 2 '. 9. The board held a lengthy diScussion regarding ItS role as a governing body. A Should the board change ItS focus from Internal management of the Library, maintaining an oversight role on those issues? 1 For a 6-9 month tnal penod, we Will adjust our board meeting agenda to coinCide with the WCL board's schedule of review. ThiS way SPL staff Will be able to prepare and gather documents more easily, enable members of both boards to Interact on major issues, and proVide all SPL board members with an overview of SPL functions and Issues. B. If so, should the board more actively assume the role of the community link and fundralslng entity (to complement city funds)? 1. The board focuses on favorable interaction With community groups and Citizens. 2. The board prOVides access for the library staff to community groups. 3. We must have an agenda/board pOSition clearly In mind to share with the community. 4. The fundralslng thrust Into the community must be clearly seen as an enhancement to and not as a replacement for city funding. . 5. We must carefully weigh the budgetary conSiderations of Increased exposure and added demands on staff (i e. IS bigger always better?). This diSCUSSion was tabled until the January meeting. 10. Committee Reports' Alternative Funding: closely linked to board's changing roles Executive Committee: conSideration of the roles. Facilities Committee Hickey did a walk-around on completed work; next year we should be able to complete the structural repairs needed on our "hlstonc" building. Technology Task Force fOCUSing on Y2K compliance. 11. The meeting adjourned at approximately 8.42 p m. .-