HomeMy WebLinkAbout1999-08-03 CC Packet
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.GULAR MEETING
RECESSED MEETING
REVISED AGENDA **
CITY OF STILLWATER COUNCIL MEETING NO. 99-15
Council Chambers, 216 North Fourth Street
August 3, 1999
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4 30 P M
700PM
4 30 P M AGENDA
CALL TO ORDER
ROLLCALL
STAFF REPORTS
1 Fmance DIrector
2 PolIce Chief
3 PublIc Works DIrector
4 Community Dev Director
5 Parks & Recreation
6 City Engmeer
7 City Clerk
8 Fire Chief
9 BuIldmg OffiCial
10 City Attorney
11 City Coordmator
7 00 P M AGENDA
CALL TO ORDER
ROLLCALL
APPROVAL OF MINUTES July 20, 1999, Regular MeetIng
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1 David Plggot, Executive Director, Metro East Development Partnership - Presentation of strategic plan
OPEN FORUM
. The Open Forum IS a portIon of the CouncIl meetmg to address CouncIl on subjects which are not a part of the meetIng agenda
The CouncIl may take actIon or reply at the tune of the statement or may give cbrectIon to staffregardmg mvestIgatIon of the
concerns expressed
CONSENT AGENDA *
1 Resolution 99- 200: DIrecting Payment of Bills
2 Resolution 99-201 Addendum No 1 to agreement With Local 517, Councz/14, AFSCME
3 Resolution 99-202 Full-time employment of WillIam Mayavskl as patrolman - PolIce Dept
4 Resolution 99-203 Promotion of Davm Miller to sergeant - PolIce Dept
5 Resolution 99-204 Contract WIth Century College for Law Enforcement trammg program
6 Resolution 99-205 Full-time employment of Ronald ErIckson as the BuIldmg Mamtenance Worker II
7 Temporary on-sale 3 2% malt lIquor, August 20-22, tournament at Lily Lake Park - S G Softball, Chns Soller
8 Temporary on-sale 32% malt lIquor, August 13-15, tournament at Lily Lake Park - Champs/Galyans, Todd PolIfka
9 AuthonzatIon to begm promotion process for captaIn - Fire Dept
10 ResolutIon 99-206 Promotion of Stuart Glaser to part-tIme assistant chief - FIre Department
11 Resolution 99-207: On-sale Sunday lIquor lIcense - Amencan Legion #48
12 Resolution 99-208 Acceptmg quotatIOn from A W I Dlversrfied for fence construction at Pioneer Park
13 Resolution 99-209: Acceptmg quotation from Bailey ConstructIOn for fence post placement at Pioneer Park
PUBLIC HEARINGS
1
Project No 9912 TIus IS the day and time for the publIc hearmg to conSider the 62nd Street Water Mam ExtenSion
Notice of the heanng was publIshed m the Stillwater Gazette on July 9 and 16, 1999, and notices mailed to affected
property owners
Resolution: Ordermg Improvement and Preparation of Plans and SpecIfications for water mam and street
Improvements
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2
Appeal ofPlanmng Commission deCISion regardmg request for 40' by 60' metal storage bUlldmg at 1372 S Greely
St m the Multifamily ReSidential DiStriCt, RCM, Tim Thomsen, applIcant
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City CouncIl Meetmg 99-15
August 3, 1999
.INISHED BUSINESS
1 Case No PUD/99-18 Request from Tim Nolde for a concept Planned UnIt Development review of26 18 acres of
land compnsed ofsmgle famIly lots (13 lots on 927 acres), 86 townhome units on 11 90 acres and approXImately
501 acres of park land, Green TWig Villas Development, located west of County road 5 and east of Long Lake m the
62nd Street North Plannmg Area (contmued from 7/20/99)
2 Case No SUB/99-19 Request from Tim Nolde for a PrelImmary Plant review resubdlvlslon of 4 eXlstmg lots
conslstmg of 26 18 acres mto 16 lots, 13 smgle famIly lots (20,000 square feet minImum), 2 townhouse lots of 6 62
and 5 28 acres and 5 01 park located m the 62nd Street North Plannmg Area between CR 5 and Long Lake (contmued
from 7/20/99)
3 Case No. ZAM/99-2 Request from the City of Stillwater for a ZOnIng Map Amendment deSignatIng 14 20 acres of
land located on the east Side of Long Lake m the 62nd Street North Plannmg Area, Lakeshore Residential, LR,
(mmunum lots size 20,000 square feet) from Agricultural PreservatIon, AP (contmued from 7/20/99)
4 Case No ZAM/99-3 Request from the City of Stillwater for a ZOnIng Map Amendment deslgnatmg 11 90 acres of
land located west of CR 5 at Curve Crest Blvd m the 62nd Street North Plannmg Area to Townhouse Residential, TR
(minImum lot Size 5,000 square feet per dwellIng unit) from Agricultural Preservation, AP (contmued from 7/20/99)
5 Possible second readmg of Ordmance 879 amendmg Chapter 57 of the City Code by establIshmg fee for pawnbroker
lIcense (first readmg July 20, 1999)
~ Request for authonzatlon to enter mto contract With SRF to update the Alple property park plan based on current
. bridge location (ResolutIOn)
7 Report on process to update tree ordmance
8 Request for matchmg funds for purchase of Browns Creek natural area
9 Report on Cayuga
10 Possible appomtment to Charter Commission (Resolution)
11 Request for Comprehensive Plan Amendment time extensIOn
NEW BUSINESS
1 Request to subdlVlde a 15,700 square foot lot mto two lots of 7, 850 each at 721 South Greeley Street m the RB,
Duplex ReSidential District, Karen and Eugene LampI, applzcants Case No SUB/99-29 (ResolutIOn)
2 Approvmg plans and speCIficatIOns, authonzmg advertisement for bids for 62nd St Water Mam Project (Resolution)
3 Request for payment for Trout Stream RealIgnment Project
4 RecreatIOnal faCIlIties management agreement With St CrOIx Caterers (Resolution)
5 POSSible appomtment to Heritage Preservation Commission (Resolution)
. County Road 5 traIl plowmg
7 Recommendation on candidate for Brown's Creek Watershed District Board
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_ty Counc~ MeetIng 99-15
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (contmued)
August 3, 1999
COMMUNICA TIONSIREQUESTS
1 HoUy Owen - resIgnatIon from Plannmg CommISSIOn
2 WIlham Talt, Autumn Wood AssocIatIon - request for no parktng SIgnS
3 Save LIly Lake CommIttee - request for approval of recommendatIons for unprovement
4 Ron and Conme Richards - suggestIOns for payment of water and utllzty bills
COUNCIL REQUEST ITEMS
STAFF REPORTS (contmued)
ADJOURNMENT
PossIble adjournment to executIve seSSIOn to dIscuss condemnation proceedmgs
All Items lIsted under the consent agenda are consIdered to be routme by the CIty CouncIl and wIll be enacted by one monon
There wIll be no separate dIscuSSIOn on these Items unless a CouncIl Member or cIttzen so requests, m WhICh event, the Items WIll
be removed from the consent agenda and consIdered separately
* * Items m ItalIcs are addttIons to the agenda
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.REGULAR MEETING
The meetIng was called to order by Mayor KImble
CITY OF STll..LW ATER
CITY COUNCIL MEETING NO. 99-14
July 20, 1999
7:00 P.M.
Present.
Also present.
CouncIlmembers Bealka, Thole, Cummmgs, Zoller and Mayor KImble
CIty Coordinator Kriesel
CIty Attorney Magnuson
Pohce ChIefDauffenbach
CommunIty Development DIrector Russell
CIty Engmeer Eckles
Frre ChIefKa1lestad
Bmldmg OffiCIal Zepper
CIty Clerk Weldon
Press
Julie Kmk, Couner
Mark Brouwer, Gazette
APPROVAL OF MINUTES
MotIon by CouncIlmember Bealka, seconded by CouncIlmember Thole to approve the Mmutes of July
6, 1999, Regular and Recessed MeetIngs All In favor
.STAFF REPORTS
CommunIty Development DIrector Russell chstnbuted a letter receIved from Umon Pacrfic RaIlroad
Company regardmg the potentIal acqmsItIon of rmlroad land. ThIs Item was chscussed at the end of
the meetIng.
Pohce ChIef Dauffenbach reported Sergeant Scott Parker has submitted hIs resIgnatIon. He wIll be
acceptmg a posItIon With the Minnesota State Patrol ChIef Dauffenbach requested authonzation to
begm the process of filhng the posItIon.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs authonzmg the Pohce ChIef
to begm the process to fill the sergeant posItIon. All In favor.
CONSENT AGENDA
MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka approvIng the Consent Agenda.
All m favor
1 Resolution 99- 188: DrrectIng Payment of BIlls
2 Contractors LIcenses: Miller ExcavatIng, Inc , StIllwater; St CroIX Tree ServIce, Roberts, WI, Roof
Tech, Inc. StIllwater; Kellison Co , Oakdale, RJM ConstructIon Co , Minneapolis; Dalbec Roofing,
. Inc , Long Lake, MN; M&W Water and Sewer, Inc., Cedar, MN
43 Temporary on-sale liquor license - Waslnngton County Histoncal Courthouse fundrmser, 11/19/99
Approvmg request of St. CrOIX Cathohc School to hold annual marathon for non-pubhc educatIon,
10/2/99
5 Resolution 99-189: Approvmg salary, longeVIty and hospItaVmechcal Insurance contnbutIon for
awmmstratIve asSIstant
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CIty CouncIl MeetIng 99-14
July 20, 1999
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6 ApproVIng agreement WIth Waslnngton County for transfer of ownerslnp of OPTECH 3-P election .
eqwpment
7 Resolution 99-190: ApproVIng labor agreement WIth StIllwater FIrefighters AssocIatIon
8 Resolution 99-191: AmendIng Res 99-141, apprOVIng employment of Stephen Hansen as patrol
officer
PUBLIC HEARINGS
1 Project No 9912 TIns IS the day and tIme for the pubhc heanng to conSIder the 62nd Street
Water Mam ExtensIon. NotIce of the heanng was published m the StIllwater Gazette on July 9
and 16, 1999; and notIces maIled to affected property owners.
The CIty Engmeer mformed CouncIl that staffhas found an error m the NotIce ofPubhc Heanng. In
order to correct the notIce, repubhsh and renotIfy property owners, he recommended CouncIl table
the heanng until August 3rd.
MotIon by CouncIlmember Bealka, seconded by CouncIlmember Zoller tabhng the public heanng to
conSIder the 62nd Street Water Main ExtensIon to August 3, 1999. All m favor.
2. TIns IS the day and tIme for the pubhc heanng to consIder Long Lake Southeast Area Water
Quahty Improvements assocIated with Curve Crest Blvd. Extension street and utility
Improvements (Project 9721) and the Market Place Surface Water Management Plan (Project .
9721A) NotIce of the hearing was pubhshed m the Stillwater Gazette on July 9 and 16, 1999,
and notIces maIled to affected property owners
CIty Engmeer Eckles reported tins project mcludes storm water nnprovements as part of the Curve
Crest Boulevard ExtenSIon PrOject and the Market Place Surface Water management projects. The
purpose is to protect and Improve Long Lake water quahty from the Impacts ofurbamzatIon. The
watershed mcludes over 800 propertIes m the CIty and a two hundred acres of Oak Park HeIghts and
County nght-of-way. NotIces were sent to over 800 properties and letters to the CIty of Oak Park
HeIghts and Washmgton County asking for theIr partICIpation
He presented Information m his memo, whIch included the followmg pOSSIble concerns:
1) Some neIghborhoods m the project have recently been assessed for City improvements, 2)
reSIdents in newly developed areas may take issue with the fact their propertIes have better water
qUalIty systems m place, 3) some commerCIal propertIes around the chIDc SIte pond have already
particIpated in significant water quality nnprovements, 4) although the annexatIon area is included m
the project, these Improvements are needed as a result of eXIstIng developed areas that generally lack
many of the water qUalIty protection standards that are applied to new developments, and 5) property
owners adjommg Long lake would see some dIrect benefits, but they are not proposed to be assessed
because the proposed method of assessment would be only those propertIes that contrIbute water to
the new storm water system Mr Eckles descnbed the components of the draInage system.
A letter of objection was received from DaVId Matel, 2647 Greenmeadow Ct.
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Mark Hanson and Shem Buss ofBonestroo, Rosene, Anderhk & Associates presented an overview
of the project. In response to Councllmember Thole's questIon of what percentage of the project IS a
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CIty CouncIl MeetIng 99-14
July 20, 1999
result of development m the annexatIon area, Ms. Buss stated the project does not mclude new
development. The developers m the new development area IS talong care oftherr own
Improvements. TIns project IS to correct current problems from eXIstIng development. Mr Hanson
presented Issues, proposed solutIons and scope ofproJect.
The Mayor opened the pubhc heanng
DICk MIller, 801 Autumn Way, representIng the Autumn Wood Homeowners AssocIatIon,
questIoned If wetland and holdIng pond areas Will be assessed. CIty Engmeer Eckles reported they
Will not. Mr MIller also stated the maJonty of the problem IS from Market Place; the commercial
areas should be charged at a dIfferent rate He believed the project needs to be done, but he IS
concerned With the method of assessment
Dave KnnkIe, 1148 Parkwood Lane, questIoned Iflns property was m the project area. He had been
told the hne was not definIte. He stated Ins dramage does not go mto the distnct. Mr Eckles
explamed staff Will venfy winch properties dram into the area after Council approves the project.
Deanna Storbakken, 301 Maryknoll Drive, stated developers cause the problem by not domg what
they should m the first place, leavmg the area, and the CIty then havmg to pay to correct the
problem. She cIted CrOlxwood as an example. Market Place should pay the maJonty of the cost.
CrOlxwood has already p3.1d dearly to correct bad work and should not be assessed for tins proJect.
If they must be assessed, then she recommended they should be assessed at one half the rate. The
developers receIved benefits such as TIF. ReSIdents should not pay the same as commercIal
Harry Klassen, 2127 Oak RIdge Road, expressed concerns With the pollutIon from commerCIal lots
at Market Place, gas stations, lumber yards, and parking lots. He stated he doubted his water ever
reached Long Lake; Long Lake IS not everybody's water. He agreed ravines carry everybody's
water so It makes sense that everybody contnbutes. This is not the case with Long Lake.
Larry Latterell, 1015 Parkwood Lane, was concerned With the fertIlizer from lawns polluting the
lake and causmg the growth of algae. He asked for further Information on where the outflow IS from
the pond to Long Lake Mr Eckles explained there IS a dIrect flow through a 3' chameter pIpe
DaVid HarvIeux, 1172 Parkwood Lane, questIoned If the prehmmary Ime was definIte. Mr. Eckles
stated a det3.11ed analYSIS would be done If the project IS ordered winch would detemnne if Mr.
Ha.rvJ.eux's property would be mcluded m the proJect. Mr. Ha.rvJ.eux also stated large lots have less
ImpervIOUS surface and should be assessed at a lower rate.
John SeIm, 1144 Parkwood Lane, asked how the basm would be extended and where runoff Will go
once development occurs. Mark Hanson, BRA, descnbed the deSIgn and also provided information
on the extenSIon of Curve Crest Boulevard. Mr Seun also asked If the propertIes on the west shore
of the lake would be assessed Councilmember Thole stated the developers are paymg for the
Improvements for that section
Laune Maher, 3018 Manne CIrcle, was pleased sometlnng pOSItIve is bemg done to improve the
qualIty of the lake. She asked further clanficatIon on the type of slammer to be used and
m3.1ntenance needed. She asked who would be momtonng the pollutants m the lake. Eckles stated
the water management orgamzatIons and chstncts do the momtonng She also questIoned If the
Browns Creek Watershed DIStnCt had reVIewed the plans Eckles reported they have been sent the
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CIty CouncIl Meetmg 99-14
July 20, 1999
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surface water management study, the 62nd Street study, and the AUAR. The have also been asked to .
act as medIator should Oak Park HeIghts and the CIty not reach a farr share decIsIon on the cost of
the project She also expressed concerns WIth the qUalIty of engmeenng for Market Place
RIchard KIlty, owner of property at 2300 Pmehurst Lane, requested all of CrOIx wood be removed
from the project CrOlxwood would not dIrectly benefit and therefore should not be assessed.
Mayor KImble stated the courts have detenmned each property IS responsIble for theIr water.
Matt Amdt, 2938 Manne Circle, thanked CouncIl for protectmg tlus area It abounds WIth wIldlIfe
and IS a good natural resource
DIck MIller, 801 Autumn Way, asked for further clanficatIon on phasmg and actual costs. Mr
Eckles reported actual costs and assessments would be detemnned for the October heanng
MIchelle Seun, 1144 Parkwood Lane, questioned why nobody west that lIved on Long Lake was
mcluded m the project. Mayor KImble explamed propertIes are assessed upstream. The water from
those propertIes would not dram mto the system being proposed m tlus project.
Deanna Storbakken, 301 Maryknoll, once agam stated developers were gaImng the most benefit and
not paymg enough.
The Mayor closed the publIc heanng
Motion by CouncIlmember Thole, seconded by CouncIlmember Cummmgs to adopt Resolution 99-192 .
ordenng the unprovement and preparation of plans and speCIfications for the Long Lake southeast
watershed area water qUalIty unprovements assocIated WIth Projects 9721 and 9721A.
Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble.
Nays None
Recessed at 9 25 p.m. and reconvened at 9 55 p.m
3 Case No V/99-24 Tins IS the day and time for the publIc heanng to conSIder the appeal of the
Planmng ComrmssIon's deCISIon from MarCIa Kilbourne for a vanance to the front yard setback
(30 feet reqwred, 15 feet requested) for the construction of a reSIdence at 290 Deerpath m the
RA, Smgle Fannly ReSIdential DIStnCt. Notice of the heanng was publIshed m the Stillwater
Gazette on July 9, 1999, and notices maIled to affected property owners.
Commumty Development DIrector Russell reported the property owner IS requestIng a vanance to
the front yard setback. The lot IS located on the northwest comer of OlIve Street and Deerpath. The
lot slopes back to the rear The CIty Engmeer has worked WIth the owner to handle lot draInage
ThIS request was heard and demed 7-0 by the Plannmg CommISSIon on June 14, 1999. Pnmary
concerns of the CommiSSIon and neIghborhood reSIdents was dnveway access The ongInal request
for tlus address was on October 10, 1994, WIth a request for a 20-foot setback. The case was .
contmued mdefimtely. Staff recommended the ongmal twenty-foot setback be granted rather than
the 15 feet requested for the followmg reasons a) twenty foot setback was ongmally requested, b)
the mtersectIon ofDeerpath and OlIve IS busy and a structure closer to the street could contnbute to
the danger of that comer
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CIty CouncIl Meetmg 99-14
July 20, 1999
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The mayor opened the pubhc heanng.
MarCIa KIlbourne, applicant, presented her request. Mayor KImble asked her If she would accept the
recommended 20-foot setback. Ms. KIlbourne responded It would depend on what she finds.
FIfteen would be better.
Lee Natwlck, 278 Deerpath, stated Deer Path/Ohve Street IS already a bad comer With heavy traffic
He was concerned that the requested setback could further block the VIew, creatmg added safety
concerns Tins lot has been a problem for a long tIme; that IS why It was tax forfeIt. The current
dramage problem Will become worse If the lot IS developed. Development with a 15 foot setback
would change the SIght lines of the neighborhood. All others have no less than 30 foot setbacks. He
suggested the CIty purchase the property.
Dave Olson, 260 Deer Path, felt the greatest concern was mcreased dramage problems from more
ImpervJ.OUS surface.
The Mayor closed the public hearing
BUlldmg OffiCIal Zepper stated he would want a study done by a hcensed engmeer before a bUlldmg
pemnt would be Issued.
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CouncIlmember Zoller stated the Planning ConumssIOn felt very strongly about the traffic Issues and
the setback.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka to table the dISCUSSIon of an
appeal of the Plannmg Conumssion's deciSIon for a vanance to the front yard setback for the
constructIon of a residence at 290 Deerpath, and directing staff to study further options and return With a
recommendatIon. All m favor
Mayor KImble requested Pubhc heanngs 5-8 be taken at tlns tJme
The followmg pubhc heanngs were taken as one dIScussIon Item'
1) Case No PUD/99-18. Planned Unit Development reVIew of Green TWIg VIllas Development,
located west of County road 5 and east of Long Lake in the 62nd Street North Plannmg Area,
2) Case No. SUB/99-19, Prelinunary Plan reVIew resubdIvisIOn located m the 62nd Street North
Plannmg Area between CR 5 and Long Lake, 3) Case No. ZAM/99-2. Zonmg Map Amendment
desIgnatmg 1420 acres ofland located on the east SIde of Long Lake m the 62nd Street North
Planmng Area, Lakeshore ReSIdentIal, LR, 4) Case No ZAM/99-3, Zonmg Map Amendment
deSIgnatIng 11.90 acres ofland located west of CR 5 at Curve Crest Blvd m the 62nd Street North
Planmng Area to Townhouse ReSidential, TR
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Commumty Development DIrector Russell reported the VIllas project is located m the Phase I
expanSIon and 62nd Street North Planmng Area, winch IS currently zoned Agncultural PreservatIon.
The proposed zonmg of Lake shore ReSIdentIal LR and Townhouse ReSIdentIal TR are consIstent
WIth the 62nd Street Plan
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CIty CouncIl Meetmg 99-14
July 20, 1999
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He presented a concept PUD plan and jrehmmary plat. The rezomng and plans were approved by .
the Planmng CormmSSIon on Apnl12 and May 10th. The Jomt Planning Board approved them on
June 23, 1999 The proposal IS for a 13-10t subdIVIsIon and 86 lot townhouse development (50 rental
and 36 for sale umts). He stated a landscape plan, sIte plan, and public utIhtIes/draInage plan have
been subrmtted. There IS concern WIth the project design because of the lack of rear yards for the
townhouse umts on the westerly end of the project. It IS suggested the livmg space m the resIdence
be moved closer to the front to proVIded a rear yard area.
He recommended approval of 1) ZAM/99-2, rezonmg lakeshore; 2) ZAM/99-3, rezomng
townhouse, 3) PUD/99-18; concept PUD 86 townhouses; and 4) SUB/99-19 16-10t subdIVISIon, 13
reSIdentIal lots. Before constructIon of the townhome sectIon, the deSIgn would be reviewed through
:final PUD approval. CondItIons of approval would be 1) entenng mto a development agreement
before final plat approval; 2) deSIgn oftownhomes approved WIth final PUD approval; and 3)
comments from CIty engmeer addressed before final subdIVISIon approval. The Plannmg
Commission vote was unammous, mc1uding the conditIons of approval. He further stated they dId
not have the City Engmeer's memo at that tmIe, but the conditIons of approval included obtaIning
CIty Engmeer approval of the plans and specificatIons.
CIty Engmeer Eckles reported the proposed layout, grading plan and utIlIty plan contam numerous
Issues and concerns related to engmeenng Many are a result of the hIgh density of the multI-family
area and the style of the multI-fannly bemg proposed.
Numerous vanances and approvals for alternatIve design standards would be necessary for thIs
development to proceed. CouncIl WIll need to weIgh the benefits to the communIty and the
development versus the negative effects of the substandard aspects of this development
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The large number of umts make It ImpossIble to achieve normal setbacks from the street, storm
water ponds, and wetlands. The Ingh densIty and large SIZe of the multI-unIts create problems WIth
the gradmg plan. The change m elevatIon over the sIte IS mtmmal, this results m many street grades
bemg at or near absolute nummum grade and some backyard dramage at or below mtnimum slope.
He also dIscussed addItIonal problems related to the storm water pond on the south end of the
project, the signIficant shortage ofmatenal and gradIng problems, and the inabIlIty to use graVIty
SanItary sewer flow mto some homes. The project also proposes alternatIve deSIgn standards for the
streets In Ins memo to CouncIl, Eckles lIsted a number of speCIfic engmeenng Items that needed to
be addressed.
CIty Engmeer Eckles recommended CouncIl first consIder the ments of grantIng vanances from
normal standards. If Council approves the plan m Its present form, staff recommends CouncIl do so
WIth the condItIons listed m Ins memo.
James DeBenedet, engIneer for the project, prOVIded further mformatIon. CouncIl questIoned the
WIdth of streets and lack of yards on some umts
5. Case No. PUD/99-18. TIns IS the day and tmIe for the publIc hearing to conSIder a request from
TIm Nolde for a concept Planned Urnt Development reVIew of 26.18 acres of land compnsed of .
smgle famIly lots (13 lots on 9 27 acres), 86 townhome umts on 11.90 acres and approxImately 5.01
acres of park land, Green TWIg VIllas Development, located west of County road 5 and east of Long
Lake m the 62nd Street North Planmng Area NotIce of the heanng was publIshed m the StIllwater
Gazette on July 12, 1999, and notIces mailed to affected property owners
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CIty CouncIl Meetmg 99-14
July 20, 1999
The Mayor opened the public heanng.
TIm Nolde, applIcant, stated It looks crowded but it does conform to zonmg. No vanances are
reqUIred It also balances With the CIty'S need for affordable housmg He must crowd m more umts
to make It affordable
Kevm Shoeberg, owner of property adjacent to the proposed project, stated he IS not opposed to the
proj ect, but he wants assurances that the easements are m place to allow for sewer hookup through
Nolde's property The agreement With the Townslnp SaId that there would be access
CIty Engmeer Eckles stated he was aware of the concerns but no petitions have been receIved for
these unprovements
John Engelking, 1220 Nightmgale Blvd., also stated he was not opposed to the project but wanted
assurances that the area between the project and neIghbonng propertIes would be bermed and treed,
as stated m Nolde's presentation to the neIghbors
Commumty Development DIrector Russell stated the plan shows trees but no berm He suggested
CouncIl make a berm and trees part of the conditions of approval.
Motion by CouncIlmember Thole, seconded by CouncIlmember Zoller approvmg PUD/99-18, subject to
condItions of approval of the Plannmg COmmISSIOn and CIty Engmeer, with the addition of a bermed
tree Ime
CIty Attorney Magnuson stated the CIty Engmeer's memo contamed a SIgnIficant Item for
consIderation. It is unclear how the CIty Will receIve the dedIcation for the right-of-way through
62nd Street. Mr. Nolde stated some Will be dedIcated, but not all. Mr. Magnuson stated the City Will
need to know the cost before the project IS approved; there would be no discretion after all approvals
were done.
CouncIlmembers Thole and Zoller Withdrew the motion.
Motion by CouncIlmember Thole, seconded by CouncIlmember Bealka to table the diSCUSSIon ofPUD
/99-18, Green TWIg VIllas Development, located west of County Road 5 and east of Long Lake m the
62nd Street North Plannmg Area, to allow for further dISCUSSIon of the purchase of right- of-ways All m
favor
6 Case No. SUB/99-19 TIns IS the day and tune for the publIc heanng to consIder a request from
TIm Nolde for a Prehmmary Plat reVIew resubdIVlsIon of 4 exIsting lots conSIstIng of26 18 acres
mto 16 lots, 13 smgle famIly lots (20,000 square feet nummum), 2 townhouse lots of 6.62 and
528 acres and 5.01 park located In the 62nd Street North Planmng Area between CR 5 and Long
Lake Notice of the heanng was publIshed In the StIllwater Gazette on July 12, 1999, and
notices maIled to affected property owners.
The Mayor opened the publIc heanng. There were no requests to be heard The Mayor closed the
publIc heanng.
7
CIty CouncIl MeetIng 99-14
July 20, 1999
t
Motion by Councllmember Thole, seconded by CouncIlmember Zoller to table Case No SUB/99-19, .
prelIminary plat reVIew resubdIvISIon In the 62nd St North Planmng Area between CR 5 and Long Lake
to August 3, 1999 All In favor
7 Case No ZAM/99-2 TIns IS the day and trme for the publIc heanng to consIder a request from
the CIty of StIllwater for a Zomng Map Amendment deSIgnating 14.20 acres of land located on
the east sIde of Long Lake In the 62nd Street North Planmng Area, Lakeshore ReSIdentIal, LR,
(rmmmwn lots SIze 20,000 square feet) from Agncultural Preservation, AP Notice of the
heanng was publIshed In the StIllwater Gazette on July 12, 1999, and notIces m311ed to affected
property owners
The Mayor opened the publIc heanng There were no requests to be heard The Mayor closed the
publIc heanng
Motion by CouncIlmember Thole, seconded by CouncIlmember Zoller to table Case No ZAM/99-2,
Zomng Map Amendment on east sIde of Long Lake In the 62nd St. North Planmng Area to Lakeshore
ReSIdential, to August 3, 1999 All m favor
8 Case No ZAM/99-3 TIns IS the day and tIme for the publIc heanng to consIder a request from
the CIty of Stillwater for a Zonmg Map Amendment deSIgnatIng 11 90 acres ofland located west of
CR 5 at Curve Crest Blvd m the 62nd Street North Planmng Area to Townhouse ReSIdentIal, TR
(rmmmwn lot SIze 5,000 square feet per dwellIng umt) from Agncultural Preservation, AP.
The Mayor opened the publIc heanng There were no requests to be heard. The Mayor closed the .
publIc heanng.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Zoller to table Case No. ZAM/99-3,
zomng map amendment In the 62nd St North Planmng Area located west of CR 5 at Curve Crest Blvd.
to Townhouse ReSIdential, to August 3, 1999. All m favor
Mayor Kunble returned to PublIc Heanng No 4 at tins trme
4 TIns IS the day and trme for the publIc heanng to consIder the renewal of the solId waste
collection contract With Waste Management, Inc. NotIce of the heanng was publIshed In the
StIllwater Gazette on July 9, 1999
CIty Coordinator Knesel reported he and AdmImstratIve AsSIstant KadIn ag31n met With Ron
Gersdorf, MumCIpal Marketing Manager for Waste Management, to contInue dISCUSSIOns on
prOVISIons for the extenSIOn of the agreement and assocIated rates He presented recommended rates
for approval. The proposed rates are based on the dISCUSSIOns and the further reVIew of rates charged
by other metro area commumtIes The rates are for comprehenSIve pICkup servIce. The current
contract expIres December 31, 1999 and allows for two three-year renewal optIons The purpose of
the publIc heanng IS to prOVide Information to the publIc. Information was also prOVided to CounCil
at the July 6, 1999, meeting
Ron Gersdorf, Waste Management, Inc., prOVided mformatIon on bIllmg and the certIfication
process for delmquent garbage bIlls He also stated begmmng tins year, Waste Management Will
proVide co-sponsorship for LwnbeIJack Days and Will pIck up the garbage generated from the
celebration
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CIty CouncIl Meetmg 99-14
July 20, 1999
The Mayor opened the publIc heanng There were no requests to be heard. The Mayor closed the
publIc heanng
MotIon by CouncIlmember Cummmgs, seconded by CouncIlmember Thole to adopt Resolution 99-193
approVIng amended contract WIth Waste Management, Inc., for solId waste collectIon. All m favor.
Ayes Councllmembers Bealka, Cummmgs, Thole, Ayes Zoller and Mayor Kimble.
Nays None
UNFINISHED BUSINESS
1 Second readmg of ordmance relatmg to Issumg contractors lIcenses adnuIllstratIvely (first
readIng 7/6/99)
CIty Attorney Magnuson presented the ordmance The ordInance would allow the Issuance of
lIcenses to be done adnnmstratIvely They are currently reqwred to be approved by the CIty
CouncIl
MotIon by CouncIlmember Thole, seconded by CouncIlmember BeaIka to have a second reading of
ordmance amendmg CIty Code SectIon 41-1, Sub 3, lIcensing of contractors. All m favor.
2. Follow-up report on downtown decoratIve IIghtmg, Job No. 9821.
At the July 5th CouncIl meetmg, CounCIl ordered the project to proceed, but directed staff to
mvestIgate the pOSSIbIlIty ofworkmg WIth an alternatIve company to NSP. CIty Engmeer Eckles
reported he has met twIce WIth Otesco Llghtmg and met WIth NSP.
The Otesco proposal shows Otesco could mstall the lightmg for approxImately 10 percent less than
NSP. However, there are many open-ended aspects to the proposal. Also, the NSP proposal
mcludes operatIon and mamtenance of the entIre IIghtmg system for 16 and 25 years. Otesco's
proposal recommends we step back and reevaluate the system. The mam concept behInd theIr
optIons would mclude the complete removal of the eXIstIng IIghtmg system, essentially startIng over.
A deciSIon to change the process now would delay the project untIl the next constructIon season.
A letter from NSP, mcluded m the CouncIl packet, summanzed the steps taken by NSP to tlus pomt,
Including the engmeering, mstallatIon of sample fixture, and meetIngs WIth busmess representatIves,
CouncIl, and Chamber of Commerce
CIty Attorney Magnuson prepared a memo for the CouncIl packet explainIng Issues surroundmg
selectIon of a contractor on a project that IS to be assessed He stated ifNSP will own and mamtaIn
the street lIghts, they WIll be provuhng a servIce to the CIty, and contracts for servIce may be
negotIated. If competItIve bIddIng IS chosen, the CIty would be oblIgated to develop ItS own plans
and speCIficatIons for the project and not use the plans and speCIficatIOns developed by NSP. The
CIty IS permItted to finalIze negotIatIons with NSP and proceed WIthout competItIve bIdding, but It IS
also free to require competItIve buls, proVIdmg the CIty develops ItS own plans and specificatIons for
the project.
9
CIty Councd Meetmg 99-14
July 20, 1999
Councd dIscussed the cost of new specIficatIons reducing any potential savmgs of using an
alternatIve bIdder Concerns were expressed regarding changing a plan that has already been
presented to downtown busmess owners.
Councllmember Cummmgs recommended all old lIghts be replaced rather than repainted. Mayor
KImble preferred all lIghts be ofhIstoncal design if they could meet MnDOT standards.
Commumty Development DIrector Russell explamed the ongInal downtown plan used shoebox
deSIgn lIghts ThIs IS smnlar to Hastmgs, Minnesota, where shoebox lights are used to get enough
lIght for safety and the decoratIve lIghts are used for ambIance Northfield and Wayzata also use
"stage IIghtmg" to lIght hIghways and bUIldmgs. He stated Council declmed the onginal plan
because of cost. However, the condUIt, sWItchboxes and knockouts are already m.
MotIon by Councllmember Thole, seconded by Councllmember Bealka to adopt Resolution 99-194
approvmg the contract for the mstallatIon of decoratIve lights by Northern States Power Company.
Ayes' Councllmember Bealka, Thole and Zoller
Nays: Councilmembers Cllmmmgs and Mayor Kimble
3. POSSIble appomtment to Charter COmmISSIOn
CIty Attorney Magnuson proVIded addItIonal mformatIon related to the appomtment of a member to
the Charter Conumsslon to fill a vacancy created by the reSIgnatIon of Tim Old on May 15, 1999.
As explamed at the last meetmg, the ChIef Judge did not make the appointment within the time
frame speCIfied in the Charter nor dId he ask for additional tIme to make the appointment.
Therefore, Councd now has the authonty to make that appointment. The vacancy was advertised as
chrected by Councd. At this tIme, no applIcations have been received. Council would be permitted
to reCrUIt applIcants CouncIlmember Thole suggested the Councilmembers return with
recommendatIons at the next meetmg. No actIon was necessary at this tIme.
NEW BUSINESS
1 Approvmg plans and speCIficatIons and ordering advertisement for bIds for Long Lake Southeast
Watershed Area Water Quality Improvements associated WIth Curve Crest Blvd. ExtenSIon street
and utIlIty Improvements
CIty Engmeer Eckles reported Councd must approve the plans and specificatIons before gomg out
for bIds. Before awardmg a contract, the followmg issues must be resolved' 1) a response has not
yet been receIved from Oak Park HeIghts and Washington County regarding cost sharing, 2)
Bradshaw and Nolde have not signed an Agreement of Assessment and W3J.ver ofIrregulanty and
Appeal, and 3) access to property owned by Bradshaw and Nolde has not been obtained. Staff can
contmue to move towards advertIsmg for bIds whIle these Issues are being resolved.
CIty Attorney Magnuson stated approval should be subject to acqumng rights-of-way.
MotIon by Councllmember Thole, seconded by Councilmember Bealka to adopt Resolution 99-195
approving plans and speCIfications and ordenng advertisement for bIds for Long Lake Southeast
Watershed Area Water QualIty Improvements assOCIated with Curve Crest Blvd. ExtensIon street and
utIlIty Improvements (project 9721).
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CIty CouncIl Meeting 99-14
July 20, 1999
eAyes: CouncIlmembers Bealka, Cummmgs, Thole, Ayes Zoller and Mayor Kimble.
Nays None
2. Approvmg plans and specIficatIons and authonzmg advertIsement for bl(ls for 62nd Street Water
Mam Project
CIty EngIneer Eckles recommended tins Item be tabled untIl the August 3rd meetIng
MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs tablmg approval of plans
and specIficatIons and advertIsement for bIds for 62nd St. water mam project to August 3, 1999,meetIng.
All In favor.
3. No parkIng desIgnatIon for Curve Crest Boulevard from Co. Rd. 5 to south of 62nd St.
(Resolution)
Mayor KImble referred to the memo from CIvil Engmeer Sanders, winch reported plans for the
Curve Crest extensIon project from County Road 5 to south of 62nd Street are near completIon. TIns
segment IS deSIgnated as Mumcipal State AId Road and must meet State AId reqwrements before
approval of plans and speCIfications Because tins rmprovement does not proVIde adequate Width for
street parkIng, a CouncIl resolutIon deSIgnatIng no parkIng on both SIdes of the street IS reqwred.
eMotIon by CouncIlmember Thole, seconded by CouncIlmember Cummings to adopt Resolution 99-196
deSIgnatIng parkIng restrictIons on Curve Crest Boulevard from Co. Rd. 5 to south of 62nd St. (Project
9721) All m favor.
4. POSSIble appointments to Human RIghts COmmISSIon.
In a memo to CouncIl, Clerk Weldon reported the terms of Peggy Peny, Jane Anglm, HeIdI
Presslem, Annette Tryon, and Denise Carlson expired on June 20, 1999 One student positIon has
remamed vacant for the past year. In addItIon, MIchael Caoette has resIgned, leaVIng a vacancy for a
term to expIre on January 1, 2001.
As reqwred by the CIty Charter, a request for apphcations was pubhshed m the StIllwater Evemng
Gazette and the Couner News. Jane Anglm and Peggy Perry have requested reappomtment An
apphcatIon for new appointment was receIved from Chuck Hoffman.
The Human RIghts ComrmssIon prevIously consIsted of eleven members. On July 6, 1999, the
passage of OrdInance No. 877 reduced the size of the CommIssion to seven members and removed
the requirement for student membership Although five terms have expIred, one preVIOUS student
pOSItIon IS vacant, and one member has resIgned, only three appointments Will now be needed to fill
the ComrmssIon
MotIon by CouncIlmember Bealka, seconded by CouncIlmember Thole to adopt Resolution 99-197
.reapPoIntIng Jane Anglm and Peggy Perry and appomting Chuck Hoffman to the Human RIghts
CommIssIon, each for a two year term to expIre January 1,2002.
Ayes. CouncIlmembers Bealka, Cummings, Thole, Ayes Zoller and Mayor Kimble.
Nays' None.
11
CIty CouncIl MeetIng 99-14
July 20, 1999
5 VacatIon of easement on outlot D for Legends of StIllwater.
.
CIty Attorney Magnuson Informed CouncIl tlus IS a routIne matter. New easements are being
dechcated.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka to adopt Resolution 99-198
approvmg the vacatIon of part of the utIlIty easements withm Outlot "D", the Legends of Stillwater
Ayes CouncIlmembers Bealka, Cummmgs, Thole, Ayes Zoller and Mayor KImble.
Nays None
STAFF REPORTS (continued)
CIty Coordinator Kriesel reported a technical committee IS bemg formed to study the plan for TH 36.
He recommended Councll dIrect Community Development DIrector Russell and CIty Engmeer
Eckles to determme who should serve on the COmmIttee.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka directIng Commumty Director
Russell to serve on the technIcal committee studying the plannmg ofTH 36. All m favor.
City CoordInator Knesel also reported a cost estunate has been receIved from Barr Engineenng
for the preparation of a report for the reparr of the temtorial prison SIte wall. The estimate of
$40,000 IS higher than expected. However, he recommended CouncIl proceed with the
preparatIon of the report. CIty Engmeer Eckles stated a full engineering study could lead directly
to plans and specIficatIons.
.
CouncIlmember Zoller asked what fundIng was aV81lable. It was deternuned approval would be
contIngent upon a cost sharIng agreement WIth the developer.
MotIon by Councilmember Cummmgs, seconded by Councilmember Zoller to adopt Resolution 99-199
ordenng feasIbilIty report for reparr ofterritonal pnson SIte wall, contingent upon cost sharing
agreement WIth developer
Ayes. Councilmembers Bea1ka, Cummmgs, Thole, Ayes Zoller and Mayor Kimble.
Nays: None.
CIty Coordmator Knesel next reported the CIty has receIved mqwnes regardIng the
establIshment of pawnshops WIthm the CIty. The current ordInance does not speCIfy a fee
amount for the pawnbroker lIcense. He recommended CouncIl establIsh a fee schedule.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Zoller to have the first reading of an
orchnance amendIng Chapter 57, Pawnbrokers, of the CIty Code, by establIshIng lIcense fees. All in
favor.
Commumty Development Director Russell presented a letter from Umon PacIfic Railroad
Company regardmg the potentIal purchase ofr81lroad property m the CIty. The right-of-way
runs from near the Dock Cafe to SunnYSIde Manna. The City offered $87,000 and the R81lroad
Company countered with $240,000 The lease rate would be $18,000 annually. The r81lroad
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CIty CouncIl Meetmg 99-14
July 20, 1999
e
requested a response by July 16th. There IS no source of funds for thIs purchase. City Attorney
Magnuson recommended W3.1tmg for Barry Stack to complete a survey. No actIon was taken at
thIs tIme.
Council dIscussed a memo from City Planner Fitzgerald regardIng the cost of rentmg satellite
restrooms for the downtown area for the remamder of the summer. Rental of three satelhtes plus
cleanmg twIce per week would be approxunately $250 per month.
Motion by Councllmember Zoller, seconded by Councllmember Thole approVIng the rental of three
satellite restrooms for the downtown area for August and September All m favor.
ADJOURNMENT
MotIon by Councilmember Thole, seconded by Councllmember Bealka to adjourn at 12:06 a.m. All m
favor.
Mayor
Attest.
City Clerk
. Resolution 99- 188: DIrectmg Payment of Bins
Resolution 99-189: ApproVIng salary, longeVIty and hospItal/medIcal msurance contnbution for
admmistratIve assistant
Resolution 99-190: ApproVIng labor agreement With Stillwater Firefighters Association
Resolution 99-191: Amending Res. 99-141, approvmg employment of Stephen Hansen as patrol officer
Resolution 99-192: ordering the improvement and preparatIon of plans and specificatIons for the Long
Lake southeast watershed area water qualIty improvements associated with Projects 9721 and 9721A.
Resolution 99-193: approving amended contract With Waste Management, Inc., for solid waste
collectIon.
Resolution 99-194: apprOVIng the contract for the mstallatIon of decorative hghts by Northern States
Power Company.
Resolution 99-195: approving plans and specificatIons and ordenng advertisement for bids for Long
Lake Southeast Watershed Area Water Quality Improvements associated with Curve Crest Blvd.
Extension street and utilIty improvements (Project 9721).
Resolution 99-196: designatmg parkIng restrictions on Curve Crest Boulevard from Co. Rd. 5 to south
of62nd St. (project 9721).
Resolution 99-197: reappomtmg Jane Angbn and Peggy Perry and appomting Chuck Hoffman to the
Human RIghts Comrmssion, each for a two year term to expire January 1,2002
Resolution 99-198: apprOVIng the vacatIon of part of the utilIty easements WithIn Outlot "D", the
Legends of Stillwater.
Resolution 99-199: ordering feasibility report for reparr ofterritonal pnson site wall, contmgent upon
cost sharIng agreement With developer.
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MEMORANDUM
To
Mayor and Councll
From
Sue Fitzgerald, Planner
Date
August 3, 1999
Subject
ST CROIX RIVER CROSSING - CULTURAL RESOURCES
HPC's comment on the cultural resources affected by the removal of the
Histone Stlllwater Lift Bndge
The attached letter was wntten in response to the meetmg the Minnesota Department of
Transportation held at City Hall on July 22, 1999 The meetmg summarized the results
of the Cultural Resource Study recently completed by Barbara Henning, a research
analyst commissioned by MNDot Comments to MNDot regardmg the study are due
August 8, 1999 HPC is requestmg Council's approval of the attached letter
In a few weeks the chairperson ofHPC will approach Council requesting City's support
ofa ''Natural Cultural Landscape DIStrict" study of the areas surroundmg the lift bndge
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QJilM:~te~
'" lilT","" " .'".,,~
Mr Todd Clarkowslo, P E
MInnesota Department of Transportation
Waters Edge Building
1500 West County Road B2
Rosevil1e, MN 55113-3105
RE ST CROIX RIVER CROSSING - CULTURAL RESOURCES
Comment on the cultural resources affected by the removal of the
Historic Stillwater Lift Bridge
The Cultural Resource Study recently completed for MnlDOT by Barbara Henning begms
to place the proper emphasiS of the historic lift bodge in context as a sigmficant part of an
ehgtble Cultural Landscape However it omits the significant contributing area on the east
bank of the river
Tlus east bank of the St Croix River is culturally unportant because It, like the original
town plat, was also used for lumbering, first by the McKusick & Anderson Mill, and later
by the East SIde Lumber Company that once occupied tlns shore Rums of these mills
remain, as well as those of a later tourist camp
This land in Wisconsin was later donated to the City of Stillwater for use as public park
land and now serves as an integral part of the natural landscape backdrop to the Stillwater
historic district and bridge The extent of the Stillwater Cultural Landscape Distnct must
be expanded to mclude this contributing Site JUst as it has been expanded to include the
Hersey & Bean Lumber Company site south of town
The National Park ServIce has provided for the inclusion of natural landscape backdrops
m the past An example IS at Mt Vernon, the home of George Washington, where
extensive acreage was purchased in the neighboring state across the Potomac River This
was done to preserve the natural landscape views that impact this national historic site A
precedent for tlus type of inclusion has been established
CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 651-430-8800
A crossing of the St Croix RIver at Stillwater has a been an integral part of the settlement
of the area and In the development of commerce and trade as Minnesota became a
temtory and later a state First, the crossmg was by ferry, then two wooden bndges
mcluding a pontoon bridge, and now a mechanical lift bridge The current lift bridge is the
CritiCal remaming connectIon of tlus cultural landscape that includes both Sides of the river
Tins bndge must be maintained and preserved as the key link in the historic context of
Stillwater's past as a settlement built upon the nver to become the birthplace of
Minnesota
Smcerely,
Howard Llebennan, Chainnan
City of Stillwater
Hentage Preservation Conumssion
c Denms Gimmestad
Minnesota State Histonc PreservatIon Office
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MEMORANDUM
TO.
Mayor and Council
FR
City CoordInator
RE'
Request to sell
advertising at Rec. Center
DA.
July 30, 1999
DIscussion:
Attached is a letter the City received from the S1. Croix Valley Hockey Association
("SCVHA'') proposing to sell advertising at the RecreatIon Center. SCVHA states that
they would give the City $80,000 per year for the exclusive nght to sell advertiSIng at the
RecreatIon Center (ice arena and fieldhouse) and Lily Lake. The CIty generated about
$55,000 in revenue from the sale of advertising on the ice arena boards at the Rec Center
SCVHA believes that they could generate about $80,000 from the sale of ads at the three
locatIons. The difference between the revenue we generated and what they would
generate would be used to pay the annual contribution (Le., $25,000) they promised to
make toward the debt service for the construction of the facllities ($80,000 - $55,000 =
$25,000).
At tlus tlme I do not know what the potential for advertising revenue is. As I smd, we
only sold advertising for the Rec Center Ice arena boards this past year and not for the
other two locations. However, I believe the CIty could generate additIonal revenues If we
were to Include Llly Lake and especIally the fieldhouse. Therefore, we would have to
determme what the revenue potential would be for all three locatIons in order to
determme if the SCVHA proposal IS favorable We would also need to determme the
amount of effort and tIme it would take for CIty staff or the management firm staff to sell
additIonal advertising. In that regard, it might be beneficial to have SCVHA take over the
responslblhty of selling the advernsing (Wlthin certain guidelines, of course).
I can dISCUSS tlus further Wlth you at the meetmg Tuesday (I will also try to have
someone from SCVHA attend the meeting).
DIscussIon:
Councll consIder proposal of S1. Croix Valley Hockey AsSOCIatIon to sell advertizing
~;;u.
St. Croix Valley Hockey Association
Sttllwater, Minnesota
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Mr. NIle Kriesel
City AdminIstrator
City of Stillwater
N. Fourth Street
Stillwater, Minnesota 55082
July 5, 1999
Dear NIle,
The board of the St. Croix Valley Hockey Association, at its May 17, 1999 meeting, voted to
pursue the followmg agreement with the City of Stillwater.
Proposal to Underwnte Advertismg
At the St. Croix Recreation Center and LIly Lake Arena
The St. CroIX Valley Hockey Association (SCVHA) is proposing that the City of Stillwater allow
the hockey association to have exclusive rights to sell advertismg in the arena and fieldhouse of the
St. Croix Recreation Center and at Lily Lake Arena. As consIderatIon, the SCVHA would pay the
City $80,000 per year. The following paragraphs describe other considerations that are a part of
this proposal.
All advertising, its content and dIsplay, would be subject to guidelmes approved by the City or its
agents.
.
The hockey associatIon recognizes It must obtain the wrItten approval of the St. Croix Soccer Club
in order to place advertising in the fieldhouse portion of the St. Croix RecreatIon Center
Revenues associated with existing advertisers whose terms extend beyond the start date shall be
assigned to the hockey assocIation, pro-rated for the remaining terms.
The term of the agreement shall be for three years, beginning on a date mutually convenient to the
city, arena managers, and the hockey asSOCIation.
These considerations are not intended to be final Of non-negotiable, but to summarize topics
discussed in previous conversations with city officials, that are already known to be part of the
agreement
The hockey associatIon is prep~ to move forward WIth thIs proposal at the CIty'S earliest
convemence. I apologize for the delay in getting tlus letter to you. We look forward to preparing
for the coming season. Your' help in this matter is greatly appreciated; Thank you.
Sincerely,
~~ .
T~ Ci-~)
PresIdent
St. Croix Valley Hockey AssociatIon
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MEMORANDUM
TO
CIt! CouncIl
FROM
'-Ide Knesel CIty Coordmator
I)L BJECT
Llcensmg and Regulation of Electnc Carts on CIt! Streets
DATE
July 30 1999
As mdlcated m the attached memorandum from RIchard Allen, the CIty has receIved a
request from a City busmess to begm usmg electnc motonzed vehIcles on CIty streets At
thIS tlme. the State of MInnesota does not reqUire these vehIcles be lIcensed. nor IS there
any regulatory control However. CItIes are allowed to regulate their use
Staff has dIscussed thiS Issue and recommends CouncIl consIder havmlZ a first readmlZ of
... -
an ordmance regulatmg the use of electnc carts/vehIcles on City streets
RecommendatIOn First readmg of an ordmance regulatmg the use of electnc
- --
carts/vehIcles on City streets
II
MAG~"Usol'l U\v F"IR'\(
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THF Dh( ..j I)HI( f- Bt 11 DI'(, e
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MEMORANDUM
TO
FROM:
DavId T "IagnUS~on
.\
RIchard D. Allen I
f
July 16, 1999
DATE.
SUBJECT
LIcensmglRegulatlon of Electnc Carts on City Streets
Regardmg the request of CIty bUSInesses to begIn USIng electnc motonzed carts on CIt)' Streets. I
have contacted the MInnesota Department of PublIc Safety to determIne If these vehIcles need
lIcenses and what types of regulatIons may be enacted governIng theIr use At thIS tIme the State
of MInnesota does not requIre these vehIcles to be lIcensed. nor are they takIng any other specIfic
regulatory control over theIr use RegulatIon of use of such golf carts. however. has been delegated
to local mUnIcIpalItIes pursuant to MInn Stat 169 045 A cop)' of the Statute IS attached to thIS
memo
.
Specifically the statue allows CItIes to create VIa ordInance a scheme for the regulation of the use
of such carts. IncludIng requmng permIts for use. desIgnatmg the roadways on whIch the)' can
operate. Insurance reqUIrements and lImIting indIVIduals who can operate the vehIcles
The statute specIfically provIdes that these carts C3I1 only be used to sunnse to sunset and must have
the typIcal slow moving vehIcle emblem attached to them Interestmgly, Mmn Chapter 177 of the
l'vhnn Stat does not apply and. therefore dnvers lIcenses are not necessary to operate one of these
cans It would appear the City could. however. enact minImum age reqUIrements whIch "vould
e~sentIall)' solve thiS problem
If you need funher information or wIsh me to attempt beginning drafting some form of Ordinance
governmg the vehicles use let me know
RDA/tam
A.ttachment
e
~ 169.042
TRAFFIC REGL-r.ATIOl.\"S
lb9042. To",mg; notIce to VIctIm ohehlcle theft
Subdl'lo"1Slon 1 'iouficatlOn The la\\ enrorcement age"lC:' that ongmally rec!!!..ed trt::
report ot a \erocle tneft snail m4ke a reasonaole ana gooa-.81th erfor.: to noofy me \"1cmn 0
the reportea verocle thert WIthIn 48 hours ai:er recovenng the \erocle or recelVUlg nouiicaoor
tlut the verocle 11a.s been reco\'ered The nonce must speclfy wnen the reco"'enng la\\
eniorceme"lt .lgenc: e'Cpect.S to release the \ erocle to the owner ana \vhere the owner ma:
PIC'< up the verocle T'1e law enrorcement agenc: that reco\e..rs t..'le verocle must promptl.
lI1Ionn the age "Icy that received me then reoort that the ,erode's reco..,'ered where the
vehIcle IS located .ma wnen the ve'11de can be released to the owner
Subd 2. ViolatIon dIsmissal A trar5c ..,.,olaoon cltaCOn gl....en to the owner of th"
vemcle dS a result or the ,'erode thert must be dlsIIllSsed Lf :ne owner oresents bv mall or r
person a pollce reoort or other 'enncaoon that the verocle was stoien at the -orne of ~ t:
Vlolaoon
Laws 1993 c 326 art. 6 ~ 1 Amendea b} La\\s 1997 c 239 ar_ i ~ 1 ei! ,.wg ~ 1997
Histonca.l and Statutory :Sotes
1997 LegIslatIon
Laws 1997 c 239 an ';' ~ 1 re\\TOte suba 1
w1uen pre\iOusl) reaa
'A law enIorcement agenC" snail make a reason-
aole ana gooa-t81th euort :0 "lotlIi :he V1C~ o[ a
repor..ed ve!UC!e theft W1tmn ~ hours after tb:
agency reeo\ers :he \eluCle The nocce must
specJ.fy "" hen :toe agenC'J e'tpects to release t!-"
\emCle to the owner ana how the owner :nay PiC-
ue the vemCle
169.045 Special \'ehlcle use on roadway
SubdmslOn 1. DeSIgnatIon ot roadways. permit. The gove...-:ung body or any count:
home rule char.:er or statutOrj Clt), or town may by oramance author.ze the operaoon 0;
motonzed golf car..s or :our-wneel all-terraln verocles on deSIgnated roachvays or portlom:
thereof under Its Jun5111C'=on Authonzaoon to operate a motonzed golf cart or four-whee'
all-terralI1 verocle IS by pernut only For purposes of thls secoon a four-whee! all-terralI'
velucle IS a motorIZed flotaoon-iJred verode WIth four low-oressure ores that IS inmted .I'
engme dIsplacement ot less than 800 cubiC cenometerS and total drJ weIght less than 60t.,
pounas
Subd. 2. OrdInance. The ordInance shall deSIgnate the roaciVll-ays presenbe the form 0'
the apphcatlon for the pernut reqUIre evIdence of msurance complymg WIth the proV1SIOns or
sectlon 65B 48 subdMslon 5 and may presenbe condIoons not mconslStent mth the pro"-:,-
SIOns ot thls seCtlon. unaer wrocn a pemut may be grantea Pernuts may be granted for a
penod of not to exceed one year and may be annually rene";ea A pernut may be re'loked a:
any tune Lt there IS eVldence that the pernuttee cannot sate!} operate the motor.zed golf car
or tour-wheel all-terram .. erode on the desIg:tated roadways The ordmance may requlI'E!. <k
a condIoon to obtalI1lI1g a pernut that the aoohcant submIt a ceroficate SIgned by a phYSICl&r
that the appl1cant IS able to Safely operate a motonzed golf car.: or rour-wheel all-terr:u:-
velucle on the roadways deSIgnated
Subd. 3 Times of operatIon. Motor.zed golf CarloS ana :our-wneel all-terram verocle-
may only be operated on deSIgnated roadways from 5Unr'.se to sunset They shall not b.
operated In Inclement weather or when \"lSIoility IS unpaired by weatner, smoke, fog or other
condIoons. or at any orne \vnen there IS InSUXficlent hgnt to clearly see persons and .. erocle
on the roadway at a dIstance of 500 feet
Subd. -l Slow mOVIng vehicle emblem ~Iotonzed golf car...;; shall dIsplay the 510'
movmg \ erocle emble"Il pro".,ded for m sectIon 169 52:"! whe"l operated on deSIgnate-
ro.mways
Subd.) Crossmg mtersectmg high'" a} s The operator unaer per.rut or a motorIZe-
golf cart or tour..... heel :ul-terr.1ln ..erocle rnay crabS any street or hIgnway UlterseCtlIlg
deSIgnated rO.1d.."ay
Subd b ~pphcatlon ot traffic 1.1"'s E"er: person ooeraong .1 motOrlZea solf car.: i
tour-wheel Jll-terram \ e'11c'e under permit on de:ngn.1ted rO.1d,\'a~ s h.1S all the nghts an'
dutIes apphc.lble co the ar...er or .lnj ocher e'llcle under the orOVU::lOJ"::. ojr thlb cnapter excet:
18
~~'r .~~l:f??:~~}~~t~;-
TlO'S
eO :he
lct.,.m 01
ficatlOn
ng la\\
er rna\
romptJ~
ere :ne
of :"e
,11' o~ 1"
~ ot ~"e
.JJter ~e
Ice must
.ease the
ma\ pIC'"
count)
.-aoon of
OOr.:lons
ur-wheel
ll-terram
IIllted In
than 600
~ form of
,-U;10ns of
he pro\i-
ted for a
~\ oked at
golf car..
~ow.re as
physIcIan
ill-telTam
I "ehlcles
ill not be
~ or other
d "ehlcles
the slow
leslgnated
motorIZed
rsecong a
r)1f cart or
-:g'lts and
,er. e~cept
._...~;;. -=..- ...--
~~......-..~~-,:: ~ ~ ~- -.
~~~~~:~::r~: '.:...i:"~~- :
~sr_~~~:'-.~': _..._:~;:...""#-~..-
TRAFFIC REGt:LATIONS
~ 169 06
when tnose pro\islOns cannot reasonabh be apohed to motorIZed golf cartS or four-\\ heel all-
teITalIl "erocles and e.'\cept as otherwise specrlicall) pro\"loeo In subdl\iSIOn 7
Subd 7 ~onapphcatlon of certain la\\s The orO\iSlOns of chapter 171 .ire not
apphcable to persons operatlIlg motorIZed golf carts or four-" heel all-te!Taln \ e'udes u'Ider
pernut on oeslgnated roadways pursuant to thJS sectJon E~cept for the requlreme'lts of
sectlon 169 70 the ProVISIOns of thiS chapter relating to eqUipment on \ eludes s not
apphcable to motorIZed golf car..s or four-wheel alI-te1T2lII \ eludes operatIng under penmt
on deSIg:1ated roadways
Subd S Insurance. In the e"ent persons operating a motonzeo golf cart or four-.\ neel
alI-terram \ elucle under thIs sectJon cannot obtam hablhty lDSurance In the pm.ite lJIMh.et
that person ma) purcnase automobile InSurance Incluomg no-fault coverage from the
MInnesota A.Jtomobile Asslgneo RISK Plan at a rate to be der.ernunea by the commiSSIOner of
commerce
Amenaea 0\ l..aws 1987 c 33i ~ 121 Laws 1987 c 33i S 122 eff June 1 198i LaM l!l'l7 l .59 olrt
2, ~ 18
HJstoncal and Statutory ~otes
1987 LegISlatIon
The 1987 ame'lameDt deleted lumtatloD In suba
1 restrlc::mg oenmts to phVSlCalI) hanmcapped
persons ana aaaea Sl..Da 8 relatlIig to InSurance
1997 LegISlation
Laws 199i c 159 art. 2. ~ 18 In suOO 1
brougnt the govermng boay ot anY count\ \\ithm
the scope of the subm\iSlOn
SIG~S Al'\D SIG~ALS
169 06 SignS, SignalS. markmgs
SubdmsJon 1 t:mform system. The coIJ1JI1lSS10ner snail aaopt a manual anO soeC".fica-
Oons for a umfonn system of traffic-control de\iCeS consIStent With the pronslOns of thIs
chapter for use upon lugnways Wlthm tlus state Such umfonn system shall correlate With
and so far as pOSSlole confonn to the system then current as approved by the American
AssoClaoon of State HIghway OffiClals The manual and speClficatlons must mClUde the
deSign and wordmg of muumum-mamtenance road SIgns The adoptlon of the manual and
specriicacons by the COJJUIllSSIOner as herem pronded IS spec1ficall) exempted from chapter
14 mcludmg seccon 14386
Subd. 2. Placement and mamtenance on trunk hJghwavs. The comrmsSIoner shall
place and mamtam sucn traffic-control deViCes. confonnmg to the manual and speClficauons.
upon all state trUnk. lugnways as the comnussloner shall deem necessary to mdlcate and to
c:a.nj out the provUlJons of tIUS chapter or to regulate. warn or gwae traffic The
comrm.ssloner may constrUct ana mamt.am SIgns at the enO"allce of each Clty, wluch Sign shall
have placed thereon the name of the CltJ. and the populaoon thereof The comrmsSloner ma~
constrUct and mamtam other chrecconal SIgns upon the trUnk lughways and such Slg'lS shall
be umform The comrmsSJoner may authorIZe yanattons from the manual and speCJficatlons
for the purpose of mvesngatJon and research mto the use and development of traffic control
de-.ices When such authOrIZed vanatton pertaU1S to the regulation of traffic. nonce of the
mtended regulatory purpose shall be pubhshed In a quahfied newspaper of general orculatlon
In the area where the research IS being conducted
No other authonty shall place or mamtam any traffic control de-.,ce upon an) !ugh" ay
under the Junsdlccon of the comrm.ssloner except by the latter s pernu5Slon
Subd. 3 Placement and mamtenance bv local authontles. Local authontles m thelr
respective Junsdlccons shall place and mamtam such tratlic-control deVices upon highways
under thelr Junsdlccon as they may deem necessary to mdlcate and to carr: out the
provulJons of tlus cnapter or local traffic ordlnances, or to regulate warn or guide traffic All
such trafflc-control devIces hereafter erected shall conform to the state manual and specmca-
Oons
Subd 4 ObedJence to and required traffic-control la) The cinver of am \emCle shall
obe: ~lJ.e Instnlctlons of an~ officl.ll traffic-control de\ice apphcable thereto pl.lced In
19
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Global Electric MotorCars, LLC
, What could
_be better
than a two
passenger
GEM?
_
L'0l ~
. GEMTM
"
Colors
GEM IS available m a vaned, VIVId palette of hues green, yellow, whIte,
blue and red. GEM -It's the NEV that's colorful and cute!
,
Attachm.ents
GEM's Changeable Modular Cargo Packs let you carry Just about
anythmg - from grocenes to luggage to golf gear - and these handy
UnIts install in no time at all!
SWivel Pack
Utility Pack
Golf Pack
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l!Cil ~
GEMTM
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Global Electric MotorCars, LLC
For sales and dealer information:
1-888-871-4367
Fax: (701) 232-0600 www.gemcar.com
\
. GEM's Utility
Vehicles
Redefine the Phrase :~
...r. ,.
Multi. Purpose.
l!o 'j
. GEMTM
Global Electric MotorCars, llC
Fargo, North Dakota
Colors '
GEM is avculable m a vaned, VIVId palette of hues. green, yellow, wrote,
blue and red.
GEM E825 Utility Specifications
LONG BOX; SHORT BOX.
Curb WeIght: 1200 Ibs WIth battenes Curb WeIght: 980 lbs WIth battenes
GVW: 2300 Ibs (Gross Vetucle WeIght) GVW: 1850 lbs (Gross Velucle WeIght)
Width: 55 mches WIdth: 55 mches
Wheelbase: 101 Inches Wheelbase: 711 mches
Length: 144 Inches Length: 116 Inches
HeIght: 695 Inches HeIght: 695 Inches
Tummg RadIus: 12 feet 3 Inches Turnmg Radius: 12 feet 3 mches
Front Track: 52.5 Front Track: 52.5
Rear Track: 525 Rear Track: 52.5
Payload: 800 Ibs Payload: 250 lbs
Standard Equipment
POWER TRAIN
Motor: 72-volt shunt GE motor .
TransmissIon: Front wheel dnve duect-coupled Dana SpIcer differentIal
Speed Controller. GE solid state controller WIth
. Key sWItch mput · :RegeneratIve brakmg
. High pedal cbsable . Zero speed detect" AntI-Runaway"
. Under voltage detector · Thermal sensor protectIon
lire: 4 ply street and turf rated tIres Battery Pack: Six 12-volt deep-cycle battenes
On-Board Charger. Propnetary 72 volt "Be charger / usmg nov AC house current
CHASSIS
Brakes: 4-wheel automotIve-style hydraulIc brakes Parkmg brake
Front SUSpensIOn: Independent front wheel suspension, WIth two cou spnng/ shock uruts
Rear Suspension: TraIlmg ann With four cou spnng/shock uruts
Steenng: AutomotIve rack and pUllon WIth permanendy sealed be rod ends
Frame' Alummum welded space frame usmg custom alummum-alloy extruSIOns
BODY
SeatIng: Seats two occupants Bench seat - usmg a molded foam cusluon covered by
manne grade UV stable Vmyl covenngs
Passenger Restramts Automobve-deslgn safety belts
LIghhng- Quartz halogen headbghts, front and rear turn SIgnals, hIgh mount rear brake
lIghts
Windshield. Lammated hoted automotIve safety glass WIth WIper
Body' Structural compOSIte and thermo-plastIc panels Horn: Standard
Rubber Floor Mat: Standard Safety Handles' Passenger SIde hand and seat fall
Reflector: Rear and Side Muror: RearvIew and Dnver's SIde Extenor
PERFOR~IANCE
Speed Dual Controllable - Turf 12-15 m p h Street 20-23 m p h
For sales and dealer information:
1-888-871-4367
Fax: (701) 232-0600 www.gemcar.com
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FROM BOB FERR~qI AMERIBUILT
FAX HJ. : 651 351 7977
Aug. 03 1999 132: I2l2PM Pi
.
Application for Special Event
OtalDizltioa ~~\f'1J.~"\. 0.\ ~\\'~d,- ~9_ G~QO^~l....\( ~ ~ ::iiVU-WG
~' I .
CODW:tPerson ~..... ~~, ~t2iJJ ~ ~'\~ l.4A.(). NbL{
Address /;2\5 ~\\~~l~ l ~ b~L K\~~~
CIty ~\ \,r..>i)rV State \J~~ Zip S~, 1..,-
Phone Number 65\-,~ II
NacofEve:11 ~\CXJ.. ~
Date(a) oiEveat' .
tocaticnotEvat l~\\~'rL..". ~ "l
Tau otday..p '.00 '(\If\.
~~~ c~
.
I
P\zrpose _ Deafpdoa otEvem (pleue iIsclD all items beml ~ by the Qty, i.e. road
bloas, police amc:.s, pirkl, ere.) 1Dd..-l a map ifuecellC)'.
~~~~~~~~~~~.~~
* * * . * * . . * * . * * * * * * *
Ofiige Use Oaly:
Special!vaa ~ud c:oordllW:lOIl~ to _
DlRribation
Polu
AA!ml;ai1nliarl
~ICWorQ
'!ImWa.
Pub
Pire
COftIftlCZlb.
CU'y "'A~L' 216 NORTH FOCRTH $TrllWATEq. MI~NESOrA 55C82 PHONE 612-43&-6121
~~ ~~ M 111 ~~~d.
.
.
.
STAFF REQUEST ITEM
Department: Administration
Date: August 3, 1999
DESCRIPTION OF REQUEST (Bnefly outline what the request IS)
Authonzatlon to attend one-week training session for Global Election Systems
equipment, September 18-24,1999 The Global AccuVote IS the new vote
tabulator we will be uSing at the next election. The equipment was purchased by
Washington County thiS past month
The training IS held at the Global Systems headquarters In Dallas, Texas As
part of the purchase agreement, the Initial training session will be at no cost to
the City (If taken at a later time, the cost would be $2500.)
FINANCIAL IMPACT (Bnefly outline the costs, if any, that are associated With
thiS request and the proposed source of the funds needed to fund the request)
ThiS was not Included in the 1999 budget. However, $1300 for the maintenance
agreement for the previously used Optl-scans was included In the 1999 budget.
These funds were not used because the agreements were not renewed due to
the anticipated purchase of the new equipment
Request: Transfer of $1300 budgeted for election maintenance agreements to
be used as source of funds for travel and lodging expenses to attend Global
Election EqUipment training session.
ApprOXimate cost
$250 Airfare
$650 Lodging
$900
ADDITIONAL INFORMATION ATTACHED Yes
No _X_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMllTED TO THE CllY CLERK A MINIMUM
OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL
MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET
I Submitted by: : ~ W~
I Date: 7 / .);; /9' 7
. \.. ,
. LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 99-200
.
.
Action Rental
Adolf Kiefer
Advance Homicide Investigation Seminar
Amdahl, Chns
Bailey Construction
Bonestroo Rosene Anderhk
Brad Ragan Goodyear Inc
Camas Shlely
Cardinal Tracking
Carlson Equipment
Carquest
Coca Cola
Cub Foods
Cummins North Central Inc
Dauffenbach, Larry
Dels Outdoor Equipment
Delta Dental
Desch, Mark/Glona
Drummond Amenca Corp
Earl F Anderson
Elder Jones BUilding Permit Services
Emergency Medical Products
Equipment Supply Inc
Express Photo
Flrstar Bank Trust
Folz Freeman Dupay Associates
Franklin Covey
Government Finance Officers Assoc
Hentage Pnntlng
Human Servlces,lnc Washington County
Johnson Controls Inc
J Thomas Athletic Co
Local Equipment Inc
Lake Country Door
Lakeland Ford
LJ Schuster Co
Legislative Associates
lind, Gladys
Magnuson Law Firm
Marquette Bank
Master CIVil & Construction Englneenng
McCollister & Co
McLeod USA
Media One
Menards
Storage space rental
Llfequard SUitS
Semlnar- Stender
Keys-lift station
Service Darrell Dr/Everett Lift Station
DNR Grant-Phase 1\ ExpanSion
Tires Unit 207-Pollce Dept
Washed sand-Parks Dept
TraIning Instructor software-parking
EqUipment Sewer Dept
Auto supplies-Police Dept
Soft dnnks-concesslon supplies
Concession supplies
Y2K complalnce street equipment
LIcense plates! uniform alteration
Weed trimmers-Parks Dept
August cobra- Beberg
August parking lease/malnt
Grass & weed killer-Parks Dept
Traffic signs/cones & stands
Refund duplicate bUilding permIt
Brass regulators-Fire Dept
3rd qtr malnt-lIbrary/Clty Hall
Photo finishIng for InvestIgation
AdmInistrative fee
Land surveYing 99 Street Project
ElectrOniC pagefinder
MembershIp renewal-Hamson
Newsletter
Exam-S Hansen-Police applicant
Repairs to chIller controls
Bike patrol uniform lettenng
EqUIpment parts-Street Dept
Rebuild door on storage area
Parts for truck #9
WIndow envelopes
LobbYIst servIces
Land purchase
Legal services
LIen payoff - forfeIture vehicle
Water Street site Improvements
011 for shop
Telephone
Cable servIce St CroIx Rec Center
Park/Street Dept supplies
135 00
71 50
500 00
5340
2,000 00
335 79
11496
190 41
750 00
4,938 42
41847
130 20
1312
367 68
2850
40341
4605
979 65
581 91
1,00527
4963
285 00
1,443 00
8167
750 00
332 50
2467
120 00
1 ,259 75
675 00
395 00
5000
659 52
339 75
2004
885 11
4,000 00
927 00
10,11208
7,061 82
5,000 00
201 45
61518
4930
344 81
Miller Excavating
Minnesota Blue Digital
Minnesota Dept of Natural Resources
MTI Dlstnblbutlng Co
Mumclllte Co
Nelson Radio Communications
Oakland Construction Co
Old Rebubllc Surety
On Site Sanltatton
Packaging Store
PC Zone
Plnkys Sewer Service
Plant Health Associates Inc
Polar Chevrolet
Police the Law Enforcement Magazine
Pro Staff
Quantum Digital
River Valley Pnnttng
Roettger Welding
R-R Specialties
RW KIrchner & Assoc
St CroIx Office Supplies
St CroIx Recreation Co
St Joseph Equipment
Spartan Promotional Group
State of MN Bureau of Cnmlnal Apprehen
State Treasurers Office
Stillwater Farm Store
Stillwater Gazette
Sttllwater Signs
Strelchers
TA Schlfsky & Sons,lnc
Tektronix
Tolllas, Gary
Tower Asphalt Inc
Uniforms Unlimited
United BUilding Center
US West
Valley Trophy
Van Paper Co
Viking Office Products
Washington County Attorneys Office
Washington County Shenffs Office
Washington County Treasurer
Waste Management
Zee Medical
Zepper, Allan
Demolition Old Railroad Office Bldg
Supplles-Englneenng Dept
Browns Creek realignment
Replace ImgatJon clock
Stop light repair
Repair CD siren lily Lake
Grading escrow refund
Bond fee
Port restrooms-Lumberjack Days
Shipping charges-Police Dept
Freight on Adobe Illustrator
Pump Lift Atple Station
Tree protectIon service
Shift cable for 1997 Chevrolet
Subscription renewal
Account Clerk
Pnntlng Parade route signs
BUSiness cards-Bjorkman/Hansen
Gates for Atple Ivea
Supplies St CroiX Rec Center
Appraisal Dock Cafe
Office supplies
Steel shelters-Parks Dept
Attachment to case loader
No Parking slQf1s
CJDN connect charge
Portion proceeds forfeiture sale
Grass seed
Publications
Police banner-Lumber Jack Days
Umform-blC)'Cle patrol
Asphaltltackloll
Pnnter manual
Tool-Parks Dept
1999 Streets-applrcatlon #2
Form holder-S Hansen
Repair supplies
Court ordered faxes
Plaque- Scott Parker
Supplies-Parks dept
Office supplies
Forfeiture proceeds
MDT rent 2nd Qtr
Traffic servICes
Garbage bags sold
First Atd supplies
Annual Budcltng Inspector conf
4,250 00
127 97
200,844 50
719 87
5666
184 63
1,500 00
100 00
4,11950
4325
1410
1,070 00
855 00
4073
3500
1,403 35
76.42
74.56
2,12500
6600
2,000 00
135 58
20,962 14
1,011 75
257 73
390 00
293 90
27491
165 99
17040
5355
1,992 96
3638
1108
234,022 29
1269
6364
540
5706
411 36
111 02
587 80
3,420 00
6793
1,69375
2922
296 50
t ~ 1 .
.
.
.
-
.. f .. ..
. MANUAL CHECKS - JULY 1999
Appletree Institute
Internal Revenue Service
Janto, Daniel
Sams Club
US Postal Service
August retiree Insurance
Deposit fee
Refund dangerous animal fee
Canopy-Lumberjack Days
July newsletter postage
ADDENDUM TO BILLS
ATand T
Brady, Doug
Jansens Cleaning Service
Lake Management Inc
Metropolitan Council
NSP
Pro Staff
Ryland Homes
. Shilts, Cindy
US West
Telephone
Telephone charges
Malnt-Clty Hall/Llbrary/Pnson Site
Professional svs Stillwater Pond
July SAC charges
Electricity/Gas
Account Clerk
Overpayment BUilding Permit
AIr fare Building Inspectors Conf
Telephone
TOTAL
Adopted by the City Council this
3rd day of August, 1999
.
9,840 44
490 42
2500
191 69
758 89
2345
22 01
1 ,554 00
2,41000
16,On 60
18,342 72
530 40
8000
296 50
2,068 46
587,699 17
..
.
RESOLUTION NO 99-201
APPROVING ADDENDUM NO.1 TO AGREElVlENT BETWEEN THE CITY OF
STILLWATER AND LOCAL 517, COUNCIL 14 OF THE AMERICAN
FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES
BE IT RESOL VED by the City Council of StIllwater, Minnesota, that the attached
Addendum to the Agreement Between the City of Stillwater and Local 517, CouncIl 14,
of the American Federation of State, County and Municipal Employees, establishIng
salaries and longeVIty pay for BuIlding Mamtenance Worker I and BuIlding Mamtenance
Worker II IS hereby approved
Adopted by CouncIl tlus 3rd day of August, 1999.
Jay L. Kimble, Mayor
ATTEST
. Morli Weldon, City Clerk
.
.,
ADDENDUM NO 1 .
TO
THE AGREEMENT BETWEEN THE CITY OF STILLWATER
AND
LOCAL 517, COUNCIL 14 OF THE AFSCME
DATED JANUARY 1,1999 -DECEl\.1BER 31,2001
The CIty ofSt1l1water and Local 517, Counc1l14 of the Amencan Federation of State.
County and MumCIpal Employees, AFL-CIG, hereby agree to the followmg
Amendmg ArtIcle XI, Wages, by amendmg Appendix A-I, AppendIx A-2, Appendix A-3,
Appendix B-1 and Appendix B-2 for Building Maintenance Worker I and BUIlding
Mamtenance Worker n as follows.
Part-tune Employees. After After After After
1040 2080 4160 6240
fum:y Hours Hours Hours Hours
Full-tune Employees' Step 1 Step 2 Step 3 Step 4 Step 5
or or or or or
fum:y 6mos 1 Year 2 Years 3 Years
A9genmx A-I .
Bwldmg Mamt.
Worker I 2039 2167 2294 2422 2549
Bwldmg Mamt
Worker II 2240 2380 2520 2660 2800
Appendix A-2
Bwlding Maint.
Worker I 2100 2231 2363 2493 2625
Building Mamt.
Worker II 2307 2451 2596 2740 2884
AppendIx A-3
BUIlding Mamt
Worker I 2163 2298 2434 2569 2704
BuIlding Mamt.
Worker II 2377 2525 2674 2822 2971
.
.,
. ADDendix B-1
After After After After
10,400 20,800 31,200 41,600
Part-tIme Employees. Hours Hours Hours Hours
Full-tIme Employees: 5 Years 10 Years 15 Years 20 Years
Building Mamt.
Worker I 51 102 153 191
Bwldmg Mamt.
Worker II 56 112 168 210
Apt>endix B-2
Building Maint.
Worker I 53 104 158 186
Building Maint.
Worker II 58 115 173 216
.
IN WITNESS WHEREOF, the parties have executed this agreement on tins
day of August, 1999.
FOR THE CITY OF STILLWATER:
FOR LOCAL 517, COUNCIL 14
AFSCME'
.
CITY OF STILL WATER
POSITION DESCRIPTION
PosItIon TItle
BuIlding Mamtenance Worker I
Department
AdmimstratIon
Accountable to
CIty Coordinator (receIves work dIrectIon
from AdministratIve AsSIStant)
POSItIOns SupervIsed
None
PRIMARY OBJECTIVE
To maintain the condition and operations of the phYSIcal plant, equipment, and grounds of the
StIllwater City Hall, according to Federal and State regulations.
ESSENTIAL FUNCTIONS
Maintains the cleanliness throughout the phYSIcal plant including, but not limIted to: dustmg,
polishing, straightening furniture; vacuuming carpeting, sweeping, mopping, scrubbmg, and
buffing floors and stairwells; stockmg toIletries; cleaning washrooms; etc.
Reparrs and maintams all aspects of the phYSIcal plant in good operatIng conditIon incluchng Its
mechanical, electrical, and plumbing fixtures and other equipment.
Monitors, mamtams, and does small repairs to the boiler and HV AC (heating, ventilatIon, and all'
conditIomng) units at the Stillwater City Hall and Library
MamtaIns records of all mechanical equipment owned or leased by the physical plant including.
purchase date, serial number; parts mformatIon; scheduled maintenance/repair dates and costs.
Maintains a checklist that consists of regularly scheduled mamtenance checks on the phYSIcal
plant and equipment.
ReqwSItIons and schedules supplIes, matenals, and outsIde contractIng work as needed.
MaintaIns a safe walkmg surface by keeping sidewalks and entrances shoveled, sanded and
salted, as needed
Maintains the grounds of the City Hall, mcluding but not limIted to' mowing, pIcking up lItter,
landscaping, etc.
BUilding Maintenance Worker I
Page I of4
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Establishes and Implements a preventIve maintenance schedule for the phYSICal plant.
Locks doors, shuts windows, turns off lights and secures bOOding each day to ensure building
secunty. Immediately notIfies supeIV1sor of any security issues.
Assembles and mstalls eqwpment as needed.
Recommends bwlding mamtenance costs to be included m the budget
Performs set-up and takedown of tables, charrs, and other eqwpment m meetIng rooms
Acts as backup, during times off, for the Custodian at the Stillwater Library.
Performs other dutIes as assigned or apparent.
QUALIFICATIONS REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essentIal duty
satIsfactonly. The reqwrements listed below are representative of the knowledge, skill, and/or
abihty required. Reasonable accommodatIons may be made to enable indiVIduals with
disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High School diploma or equivalent.
Two to three years expenence in the custodial or bwlding maintenance field
KNOWLEDGE. SKILLS AND ABILITIES
Some workIng knowledge of boIlers, motors, pumps, and compressors
Knowledge of cleanmg, pamtIng, and repaIr methods, materials, and eqUIpment.
Some knowledge of electrical, plumbing, and mechanical maintenance and repair
AbIlity to operate power tools and mechamcal cleaning equipment.
AbIlity to perform mmor plumbmg, electncal and carpentry work.
BUlldmg Mamtenance Worker I
Page 2 of 4
AbIlity to recognize and elimmate hazards or report to supervisor for actIon
PosseSSIOn of imtIatIve to undertake tasks that do not reqUIre specIfic or formal dIrectIOn
Mechanical aptitude and expenence.
AbIlIty to 11ft heavy materials
Abllity to work off ladders and scaffolds
AbIlIty to commumcate both orally and m writIng
Abllity to follow through with assignments m a tunely and accurate manner
Ability to establish and maintain effectIve worlang relatIonshIps with other employees and the
public courteously and tactfully
Positive attItude, fleXibility and Wlllingness to perform additIonal Job related dutIes or
asSIgnments.
SPECIAL REOUlREMENTS
None.
TOOLS AND EOUlPMENT USED
Brooms, mops, cleaners, vacuums, floor buffers, ladders, wrenches, screwdrivers, socket sets,
scrub brushes, pamting equipment, small power tools and other tools and equipment necessary to
perform Job functIons.
PHYSICAL DEMANDS
The physical demands described on the attached "Job ActIvity Requirements" are representatIve
of those that must be met by an employee to successfully perform the essential functions of tlns
Job Reasonable accommodatIons may be made to enable mdIviduaIs with disabIlitIes to perform
the essential functions.
WORK ENVIRONMENT
The work environment charactenstlcs descnbed here are representatIve of those an employee
encounters wlnle perfomnng the essential functlons of tins job. Reasonable accommodatIOns
may be made to enable mdividuaIs with dIsabIlIties to perform the essential functIons
Buddmg Mamtenance Worker I
Page 3 of 4
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WhIle performing the duties of this Job, the employee works mostly m indoor weather
conditions. Some work is performed in an outdoor setting. The employee occasIOnally works
near mOVIng mechanIcal parts, m high precanous places, and IS occasIonally at nsk of electncal
shock
The nOIse level m the work enVIronment is usually qUIet to moderate.
EXAMPLES OF PERFORMANCE CRITERIA
EstablIshes effective workIng relationships with others.
Carnes out assignments and duties under limtted SuperviSIon.
Improves efficiency of assigned duties.
Handles public contact situations in a professional manner.
Work product is generally accurate and completed/updated m a tImely manner.
SELECTION GUIDELINES
Formal application, rating of education and expenence, oral interview and reference check; job
related tests may be required.
The dunes listed above are mtended only as illustrations of the vanous types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is sImilar, related or a logical assignment to the position.
The job descripnon does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
reqUIrements of the job change.
August 3, 1999
Buddmg Mamtenance Worker I
Page 4 of4
CITY OF STILLWATER
POSITION DESCRIPTION
POSItIon TItle
Bwldmg Mamtenance Worker II
Department
Admimstration
Accountable to
City Coordinator (receIves work drrectIon
from AdnumstratIve ASSIstant)
POSItIons Supel"Vlsed
None
PRIMARY OBJECTIVE
To maintain the condItIon and operatIons of the physical plant, equipment, and grounds of the
Stillwater City Hall, accorchng to Federal and State regulations.
ESSENTIAL FUNCTIONS
Mamtams the cleanliness throughout the phYSical plant including, but not lirmted to. dustmg,
polishIng, straightening funuture, vacuummg carpetmg, sweeping, mopping, scrubbing, and
buffing floors and starrwells; stockIng toiletnes; cleaning washrooms; etc.
Reparrs and maintains all aspects of the physical plant in good operating condition mcluding ItS
mechanIcal, electncal, and plumbmg fixtures and other equipment.
Monitors, maintains, and does small reparrs to the bolier and HV AC (heatmg, ventIlatIon, and arr
condItIomng) units at the StIllwater City Hall and LIbrary. Contacts and meets with vendors and
HV AC servIce providers for reparr, mamtenance and updates ofHV AC systems
ASSISts in the development of speCIficatIons for a vanety of physical plant systems.
Maintams records of all mechanIcal equipment owned or leased by the phYSIcal plant mcludmg:
purchase date, senal number; parts mformation, scheduled mamtenance/repair dates and costs
MaIntains a checklist that consists of regularly scheduled mamtenance checks on the physical
plant and equipment.
ReqUIsitIOns and schedules supplIes, matenals, and outSIde contractmg work as needed.
Mamtains a safe wallo.ng surface by keepmg SIdewalks and entrances shoveled, sanded and
salted, as needed.
Buddmg Mamtenance Worker II
Page 10f4
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Mamtams the grounds of the City Hall, mcluding but not limIted to. mowmg, pICkIng up lItter,
landscapmg, etc
Establishes and implements a preventive mamtenance schedule for the phYSICal plant.
Locks doors, shuts windows, turns off lights and secures bwlding each day to ensure buildmg
secunty ImmedIately notifies sUpervisor of any secunty Issues
Assembles and mstalls eqUIpment as needed.
Recommends bwlding mamtenance costs to be mcluded m the budget
Performs set-up and takedown of tables, chaIrs, and other equipment in meetIng rooms.
Acts as backup, during times off, for the Custodian at the Stillwater Library
Performs other duties as assigned or apparent.
QUALIFICATIONS REQUIREMENTS
To perform this job successfully, an mdividual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable indIviduals with
disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
HIgh School diploma or equivalent.
FIve or more years experience m the custodial or bwlding mamtenance field.
MN State issued 2nd Class C BoIlers License, mimmum
KNOWLEDGE. SKILLS AND ABILITIES
Good workIng knowledge of boilers, motors, pumps, and compressors
Good working knowledge of cleaning, painting, and repaIr methods, matenals, and equipment
Knowledge of electncal, plumbmg, and mechanical maIntenance and repair
AbIlIty to operate power tools and mechanical cleamng eqUIpment.
Bulldmg Mamtenance Worker II
Page 2 of 4
AbIlIty to perform mInor plumbing, electncal and carpentry work.
.
AbIlIty to recognize and elinnnate hazards or report to supervIsor for actIon.
PosseSSIOn of mitIative to undertake tasks that do not reqwre specIfic or formal directIOn.
MechanIcal aptItude and expenence.
AbIlIty to lift heavy materials
Ability to work off ladders and scaffolds.
AbIlity to commumcate both o~y and in writing.
AbilIty to follow through with assignments in a timely and accurate manner
AbIlIty to establish and maintain effectIve working relatIonshIps with other employees and the
public courteously and tactfully
PositIve attitude, flexibility and willingness to perform additional Job related dutIes or
asSIgnments.
.
SPECIAL REOUIREMENTS
None.
TOOLS AND EOUlPMENT USED
Brooms, mops, cleaners, vacuums, floor buffers, ladders, wrenches, screwdrivers, socket sets,
scrub brushes, painting equipment, small power tools and other tools and equipment necessary to
perform Job functions.
PHYSICAL DEMANDS
The phYSICal demands descnbed on the attached "Job Activity Requirements" are representative
of those that must be met by an employee to successfully perform the essential functions of thIs
Job Reasonable accommodations may be made to enable IndIviduals With dIsabIlIties to perform
the essentIal functions.
WORK ENVIRONMENT
The work enVIronment characteristics described here are representative of those an employee
encounters while performing the essential functIons of this job. Reasonable accommodations
Budding Mamtenance Worker II
.
Page 3 of 4
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may be made to enable indiVIduals with disabIlities to perform the essential functIons.
While performing the duties of tins Job, the employee works mostly in indoor weather
conmtlons. Some work IS performed m an outdoor setting. The employee occasionally works
near movmg mechanical parts, in hIgh precarious places, and is occasionally at nsk of electncal
shock
The nOIse level in the work environment IS usually qwet to moderate
E~LESOFPERFORMANCECmTEmA
Establishes effective working relationshIps WIth others.
/~-J
Carries out assignments and duties under limited supervision.
Improves efficiency of assigned duties.
Handles public contact situations in a profesSIOnal manner.
Work product is generally accurate and completed/updated in a tImely manner.
SELECTION GUIDELINES
Formal application, ratmg of education and expenence; oral interview and reference check, Job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omissIOn of specific statements of duties does not exclude them from the
pOSItion if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
August 3, 1999
BulldIDg MaIDtenance Worker II
Page 4 of 4
.
Mem.orandtnn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
Fran: Larry Dauffenbach, Police Chief
Date: 07/26/99
Re: William Mayavski full-time employment
.
The resignation of Scott Parker has left a vacancy on the police department. I have
made a conditional job offer to Wi1Jiam Lee Mayavski. William needs to
successfully complete a psychological exam and physical exam before the
conditions are removed. Will is currently working full time as a S1. Ooud police
officer, and has been there for two years.
William Lee Mayavski DOB:
P.0.S.T.#13657
Recommend employment of William Mayavski effective September 1,1999 as a full
time police patrolman with a probationary period of one year.
.
1
RESOLUTION NO
APPROVING FULL-TIME EMPLOYMENT OF WILUAM MAYA VSKI
AS POllCE OFFICER
BE IT RESOLVED, by the CIty CouncIl of the City of Stillwater, Minnesota, that the full-tune
employment of William L Mayavsla as Police Officer, from and after September 1, 1999, for
a probatIonary penod of 12 months, IS hereby approved, and that as compensatIon for servIces
the saId WIlham Mayavsla shall receIve a salary and benefits as specIfied for the pOSItIon m
the Agreement between the CIty of StIllwater and Teamsters Local 320
Adopted by the CouncIl tlns 3rd day of August, 1999
Mayor
Attest
City Clerk
.
.
.
.
Mem.ornndmn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 07/26/99
Re: Promotion of Davin Miller
.
The police department has recently tested for the position of sergeant. Davin
Miller is first on the list. I recommend that he be promoted to the position of patrol
sergeant effective September I, 1999 There is a one-year probationary period. He
would be filling the position of Scott Parker who recently resigned. Davin is a 9-
year veteran of the department. He will be a great addition to the management staff
.
1
RESOLUTION NO
APPROVING PROMOTION OF DAVIN MILLER
TO SERGEANT
BE IT RESOLVED, by the CIty CouncIl of the City of Stillwater. Minnesota. that the
promotIon of DaVID Miller to the rank of Sergeant. from and after September 1. 1999, for a
probatIonary penod of 12 months. IS hereby approved. and satd DavID Miller shall receIve
salary and benefits as speCIfied for the pOSItIOn ID the Agreement between the City of StIllwater
and Teamsters Local 320
Adopted by the Council tlus 3rd day of August. 1999
Jay Kimble. Mayor
Attest.
Morh Weldon. City Clerk
.
.
.
.
Mem.ornndum
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 07/26/99
Re: Contract with Century Conege
.
The contract with Century College for training is now due. They provide training for
officers on the police department in a variety of areas. These classes include
COm1111IDny policing, problem orientated policing, management classes, supervisory
classes, legal classes, self-improvement classes, computer classes and more.
This year we are reserving three places in each class for a total cost of$885.00. The
cost is $295.00 per quarter for a total of$885.00. The money is already in the
budget.
Recommend approval of the Century Conege contract.
.
1
FY Cost Center ObJ Code AmounL Vendor#- PO #
00 113061 9171 S885
STATE OF MINNESOTA
MINNESOTA STATE COLLEGES AND UNIVERSITIES
CenturY COLLEGElUNlVERSITYISYSTEM OFFICE
INCOME CONTRACT
ThIs contract IS by and between Stzllwater PolIce Deoortment (hereInafter "PURCHASER") and the State of
MInnesota actIng through Its Board of Trustees of the Minnesota State Colleges and UmverSltIeS, on behalf of
Century College (heremafter "STATE")
WHEREAS, the PURCHASER has a need for a specrlic servIce, and
WHEREAS, the STATE, IS empowered to enter lOto mcome contracts pursuant to MInnesota Statutes, Chapter
136F,
NOW, THEREFORE, It IS agreed.
I DUTIES OF STATE The STATE agrees to provIde the follOWIng
1 The Law Enforcement ContInwng EducatIon Program. of Century College WIll proVIde a mmunum of
300 hours of POST approved trammg for the penod September 1,1999 through June 30, 2000.
2 RegIstratIon for traunng WIll be conducted on a first-come, first-served basIS WIth pnonty gIve to
lIcensed officers/dIspatchers from partICIpating member agenCIes The number of emollments from
IDdlVldual agenCIes may be IlJDlted 10 some cases 10 order to accommodate all member agenCIes farrly
3 The TralDmg Program. WIll be contInually evaluated by means of course evaluatIons completed at the
conclUSIOn of each tralmng SessIOn, and program. and cumculum evaluatIons and surveys wIll be
solICIted from partICIpatIng agencIes Trlllmng programs WIll be offered at Century College
4 Quarterly enrollment reports WIll be provIded to partICIpatIng member agencIes.
5 Courses not covered by tins tralmng agreement IOclude Frreanns QualIficatIon and Tralmng Program
Any other course excluded by thIS agreement wIll be so IdentIfied 10 the trlllmng brochure
II DUTIES OF PURCHASER The PURCHASER (partIClpatlDg agency) agrees to the follOWIng
1 PartlclpatlDg agencIes WIll publICIze the program to officers and promote courses IDternally
2 In order to best meet the speCIfic needs of law enforcement, trlllmng officers/dIspatchers from
partIcIpatIng member Law Enforcement agencIes WIll be IDvlted to scheduled meetIDgs to partIcIpate 10
the revIew of past and future cumculum and tralOlOg concerns
.
.
.
. ill CONSIDERATION AND TERMS OFPAYME'IT
A. ConsIderation for all servICes performed and goods or matenals supplIed by the STATE pursuant to tins
contract shall be pllld by the PURCHASER as follows:
Annual cost IS $275 per slot for full-tune lIcensed officers/dISpatchers WIth the purchase of 6 or more
slots Annual cost for 1-5 slots IS $295 per slOL
Stillwater Police Department bas made the commitment to purchase three (3) slots at $295
each totaIiDg $885.
B Terms ofPavment Payment shall be made by the PURCHASER no later than 30 days followmg receIpt
of the mvolce
The STATE will mVOlce the parbClpatmg agency quarterly according to the followmg schedule'
November 30. 1999
March 1~ 2000
June 12. 2000
IV TERM OF CONrRAcr TIns contract shall be effectlve on SePtember 1, 1999. or upon the date that the
final required signature is obtained by the STATE. whIchever occurs later. and shall reII1llln m effect unnl
June 30, 2000. or unnl all oblIgabons set forth m tlus contract have been sabsfacton1y fulfilled, wluchever
occurs first.
.
V CANCELLATION. Century College reserves the nght to cancel courses due to lack of enrollment.
Departments will ~ recetve confirmabon of regIStl'llbOD, but will be contacted by phone or by II1lllIIf
the class IS filled or canceled.
Nobce of regtstrabon cancelIabon by an officer must be received three working days prior to the start
of the course. AgenCIes or officers who fad to gtve such llObce WIll be btlled and the participating
department/agency will be billed $tO/officer for ''NO SHOWS."
VI. AUTHORIZED REPRESENTATIVES The PURCHASER'S Authonzed Representatlve for the purposes of
aduumstrabon oftlus contract IS lArrv Dauffenbach The STATE'S Authonzed Representabve for the
purposes of adnnmstrabon of tins contract IS Joan Peterson. Each authonzed representabve shall have fmal
authonty for acceptance of ServIces of the other party and shall have responsIbility to ensure that all payments
due to the other party are p8Jd pursuant to the tenns of tins contract.
vn ASSIGNMENT Netther the PURCHASER nor the STATE shall assign or transfer any nghts or oblIgabons
under thIS contract WIthOut the pnor wntten approval of the other party
VIII LIABllJTY The PURCHASER shall mdemmfy, save, and hold the STATE. Its agents and employees
harmless from any and all claIms or causes of acbon arIsmg from the perfonnance of thIS contract by the
PURCHASER or PURCHASER'S agents or employees Tbts clause shall not be construed to bar any legal
remedIes the PURCHASER may have for the STATE'S fadore to fulfill Its oblIgabons pursuant to thIS
contract
.
2
IX AMERICANS WITH DISABILITIES ACf COMPLIANCE (heremafter "ADA") The PURCHASER IS
responsIble for complymg WIth the Amencans WIth DisabilitIes Act. 42 U S C. 12101, et seq and regulatIons
promulgated pursuant to It The STATE IS NOT respoDSlble for ISSues or challenges related to compltance
WIth the ADA beyond Its own routIne use of facIlttIes, servICes, or other areas covered by the ADA
X A.J.\1ENDMENTS Any amendments to tins contract shall be 10 wntIng and shall be executed by the same
partIes who executed the ongtnal contract or therr successors m office
XI DATA PRACfICES The PURCHASER agrees to comply WIth the Mmnesota Data PractIces Act as It
apphes to all data proVIded by the STATE m accordance WIth tins contract and as It apphes to all data created,
gathered, generated or acqUired 10 accordance WIth tins contract
XII JURISDICfION AND VENUE ThIS contract shall be governed by the laws of the State of Minnesota
Venue for all legal proceedmgs ans10g out of tins contract, or the breach thereof, shall be located only 10 the
state or federal court WIth competent JunsdICtIOn 10 Ramsey County, Mmnesota.
XIII ST ATE AUDITS The books, records, documents, and accountmg procedures and practIces of the
CONTRACfOR relevant to tins contract shall be subject to exammatIon by the contractIng department and
the LegtslatIve Audttor
XIV OTHER PROVISIONS (Attach additIonal page(s) if necessary).
Inclement Weather
Listen to WCCO RadIo for any college clos1Og mfonnabon
POST Credits
Peace officers who successfully complete the POST approved courses WIll receive peace officer contInwng
educatIon credtts
.
.
Discrimination Po6cy
In accordance WIth the admtmstratIve rules of the Mmnesota POST Board and the Pohcy of Century College,
all persons shall be eligtble for enrollment 10 any program regardless of race, color, religton, sex, natIonal ongm, reSIder
If you need a reasonable accommodatIon for a dtsability (e g, wheelchllU' accessIblhty, mterpreter, Bratlle or
large pnnt materIals) such an accommodatIon can be made avadable upon advance request Please contact the
Century College Access Center, 651-779-3355 or TTY 651-773-1715 as soon as possible
Waiting Lists
If a course should fill, officers WIll be put on a wlUtIng lIst.
3
.
.
.
.
IN WITNESS WHEREOF, the partIes have caused this contract to be duly executed mtendmg to be bound thereby.
APPROVED:
1. MINNESOTA STATE COLLEGES AND
UNIVERSITIES
Centurv COLLEGFJUNIVERSITY/SYSTEM
OFFICE
Date
2. PURCHASER:
PURCHASER certifies that the appropriate
person(s) have executed the contract on behalf
of PURCHASER as required by applicable
articles, by-laws, resolutions, or ordinances.
By (authonzed SIgnature)
Tide
Date
By (authonzed SIgnature)
Tide
Date
3. AS TO FORM AND EXECUTION:
T'~
Date
4
RESOLUTION NO
APPROVING AGREEMENT WITH THE STATE OF lVUNNESOTA
BOARD OF TRUSTEES OF THE MINNESOTA STATE COLLEGES AND UNIVERSITIES
FOR LA W ENFORCEMENT CONTINUlNG EDUCATION PROGRMl AT CENTURY COLLEGE
BE IT RESOLVED by the City CouncIl of the City ofSnllwater, Minnesota, that the agreement
between the CIty ofSnllwater and the State of Minnesota Board of Trustees for the State
Colleges and UmversItIes for the law Enforcement Contmwng EducatIon Program at Century
College IS hereby approved, and the appropnate staff IS authonzed to SIgn SaId agreement.
Adopted by CouncIl tins 3n1 day of August, 1999
Mayor
ATTEST
City Clerk
.
.
.
· Memo
DATE:
July 30, 1999
TO:
Mayor and CIty CouncIl
Chantell Ka~k1
Administrative AssistantIPersonnel Coordinator
FROM:
RE:
Building Maintenance Worker
.
After reVIeWIng the applicatIons and conducting interviews, we are recommending that Ronald
Erickson be hired as a Building Maintenance Worker II. In addition to custodial experience, he
has a 2nd Class C Boilers License and experience In working with Heating Ventilation and Air
Conditiomng (HV AC) units.
The posItIon descriptions and salaryllongevity range for the Building Maintenance Worker I and
II will be presented in the supplement to the agenda or at the meetIng on Tuesday night.
Recommendation
It is recommended that the Council approve the attached resolutlon.
.
RESOLUTION 99-
APPROVING EMPLOYMENT OF RONALD J. ERICKSON
AS FULL-TIME BUll..DING MAINTENA.J.~CE WORKER n
BE IT RESOLVED, by the City CouncIl of the CIty of StIllwater, Minnesota that the full-tune
employment of Ronald J. Erickson as BUIlding Mamtenance Worker II, :from and after August
9, 1999 for a probatIonary penod of SIX months IS hereby approve~ contIngent on passmg a
background check, and SaId Ronald Enckson shall receIve Step 1 salary and benefits as speCIfied
for the pOSItIon m the Agreement between the City of StIllwater and the Amencan FederatIon of
State, County, and MUnICIpal Employees, AFL-CIO, Local 517
Adopted by the CouncIl tlus 3M day of August 1999.
Jay Kimble, Mayor
Attest
Modi Weldon, City Clerk
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~il~te~
THE "IT'''''' OF ."...~
APPLICATION FOR PERMIT TO SELL
Permit No
99 - 119
Location LIly Lake Park
Organization ChampslGalyans Softball Team
Organization Type (Individual, For-Profit, or Non-Profit) Non Profit OrgamzatIon
First Name Todd Last Name Pohfka
Address 9200 Jergen Avenue S Date of Birth:
City Cottage Grove State MN Zip 55016
Mailing Address (if different than above)
Home Phone
Work Phone 612-365-8366
Event (softball game, wedding, etc. Softball Tournament
Ae of Activity (fund raiser, dancing, music etc.)
.ginning Day: Fnday, August 13, 1999 Beginning Time 6:00 PM
Ending Day Sunday, August 15, 1999
Selling of Beer 3-2 lil!
Selling of Beer (over 3-2)* [J
Selling of Liquor* 0
Selling of Wine* 0
Ending Time 10:00 PM
*Requires a temporary license through MN Liquor Control
Morli Weldon, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
-.J
Approved by City Council on
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CITY HAll 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE 651-430-8800
~ilIwate\
THE BIRTHPLACE OF MINNESOTA ~
.
APPLICATION FOR PERMIT TO SELL
Permit No
99 -- 123
Location LIly Lake Park
OrganizatIon S G Softball
Organization Type (Individual, For-Profit, or Non-Profit)Non Profit OrgamzatIon
First Name Chns
Last Name Soller
Address 673 2nd Avenue N
City Bayport
Date of Birth:
State MN Zip 55003
Mailing Address (if different than above)
Home Phone
Work Phone 665-6862
Event (softball game, wedding, etc. Ball Tournament
Type of Activity (fund raiser, dancing, music etc.)
Beginning Day: Fnday, August 20, 1999 Beginning Time 5:00 PM
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Ending Day Sunday, August 22,1999
Selling of Beer 3-2 ~
Selling of Beer (over 3-2)* c::
Selling of Liquor* C
Selling of Wine* L
*Requires a temporary license through MN Liquor Control
Ending Time 11:00 PM
Morli Weldon, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
Approved by City Council on
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CITY HALL 216 NORTH FOURTH STILLWATER MINNESOTA 55082 PHONE 651-430-8800
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Memo
To:
Honorable Mayor and Counell Members
From:
Kim A Kallestad, Fire Chief
Date
July 30, 1999
Subject
PromotIonal Process
PermISSIon IS requested to conduct a promotIonal examination process to fill a vacancy m
the positIon of Part-time On-call Fire Captain.
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Memo
To'
Honorable Mayor and Council Members
From
KIm A Kallestad, Fire Cluef
Date
July 30, 1999
Subject
Part-tune ASSIstant CluefPromotIon
It IS my recommendatIon and request to promote Stuart Glaser to the pOSItIon of AsSIstant
Fire Cluef, Part-tune On-call, effective August 1, 1999
RESOLUTION NO
APPROVING PROMOTION OF STUART GLASER
TO PART-TIME ON-CALL ASSISTANT FIRE CHIEF
BE IT RESOLVED by the CIty Council of the CIty of Stillwater, Minnesota, that the promotIon
of Stuan Glaser to Part-tune On-call AsSIstant Fire Chief, from and after August 1, 1999, for a
probatIonary penod of one year, IS hereby approved; and that the smd Stuart Glaser shall receIve
compensatIon at $10 50 per hour m accordance WIth ResolutIon 98-304
Adopted by Council tlns 3rd day of August, 1999
Mayor
ATTEST
City Clerk
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MEMORANDUM
TO'
City CouncIl
FROM
Morh Weldon, City Clerk
SUBJECT
On-sale Sunday LIquor LIcense - Amencan LegIOn
DATE'
August 3, 1999
Craig Meinke, manager for the Stillwater American Legion #48 has submitted an
application for a club on-sale Sunday liquor license, effective August 1, 1999. The
American Legion currently holds a club on-sale liquor license.
All forms, fees, and documentation have been received.
RESOLUTION NO.
APPROVING NEW CLUB ON-SALE SUNDAY LIQUOR LICENSE
AMERICAN LEGION #48
WHEREAS, a request has been receIved from the Amencan LegIon #48, for a Club On-Sale
Sunday LIquor LIcense at 103 South Thrrd Street; and
WHEREAS, all requIred forms have been subIIDtted and mvestIgatIons completed,
NOW THEREFORE, BE IT RESOLVED that the CIty Council of StIllwater, Mmnesota,
hereby approves a Club On-sale Sunday Liquor LIcense for American Legion #48, for the
penod August 1, 1999, through December 31, 1999.
Adopted by Council tlns 3rd day of August, 1999
Mayor
Attest
City Clerk
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STAFF REQUEST ITEM
.RTMENT: Parks DATE:
DESCRIPTION OF REQUEST (Briefly outline what the request is):
July 28, 1999
Request to have A W I Diversified construct 600 feet of fence at Pioneer park for the east and north ends of the park
and reaplr and paint eXisting damaged fence for a cost of $21,000
Request to have Bally Construction dnll, set and cement 104 posts for new fence at Pioneer Park at a cost of $5,200.
~CIAL IMPACT (Briefly outllnotho c:osl5, if any, _.... associated with this request and
the proposed source of the funds needed to fund the request)
Funded by'
1999 Capital Outlay
ADDITIONAL ITEMS ATTACHED:
YES
x
NO
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET
SUBMITTEDBY....:t~ ~~ DATE:
. Tim Thomsen, Parks Director
July 28. 1999
A.W.I.
DIVERSIFIED
Custom WefdIn9. fabtlaallnj
~OtM UInIugIlt IIaa Can CrvsIIers
C.AWlNDOW ===
1'.___"
_ClIp _141M
To: Parks Dept.
City of Stillwater
Tim Thomsen, Parks Director
- July 19, 1999
Price Quote: Regarding approximately 600' of steel fence at Pioneer
Park.
The new fence will be painted and will match and continue the
existing fence around to the east and to the north. A.W.I. Diversified
will furnish all steel including posts. After posts have been installed
A. W.I. will finish & install, by welding on site. Included will be the
repair & repaint of the damaged section on the existing fence.
Price: $ 35.00 per ft. and will not exceed $ 21,000.00
c. Allan Dow
A.W.I. Div~ed
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BAILEY CONSTRUCTION
po",.
SlllWAlER. MN S6082
81H11-1SZ7
Free EstIm8IIB& - Concr8IB. Curb. GutlBr
PHONE
JOB NAME
CITY STATE AND
JOB LOCATION
ARCHITECT
DATE OF PLANS
We hereby submit specifIcations and estImates for
.
f;'c>" l!"~ ~,. k.
SeT ./ tJ Y /~s-7/i- 6
Jll1J1~ .h"/~..r
./.n- rCCJ,,- <reo f- <L
Page No
of
Pages
PROPOSAL AND
ACCEPTANCE
DATE
7-/?-?'p
I o~ ..r.
/r--
SC:~Q/~
We Propose hereby to furnish matenol and labor
_ complete In accordance wIth above specifications for the s~ of
S-;:z dd .6C-...
Payment to' be made os follows
All matenal IS guaranteed 10 be as spec:d.ed All work 10 be CDIIIfJIeted .. a work-
like manner accordIng 10 Slondard practices A..., alteration or cIev1at_ lrom above
,fleaflans ,nvolv,ng extra costs Will be executed only upon wroften orders and
become an extra charge ov... and above the estimate All agr_ts contingent
slnkes accidents or delays beyond our control Own... to carry fire rornodo
other necessary Insurance Our workers are fully covered by workmen s Cam
lion Insurance
Authorized
Slgnotu
Note. ThiS proposal may be
withdrawn by us If not accepted WIthin
Acceptance of Proposal - Th. 0....... pr.ces .p...dlCat_.
and condItIons ore sOll.factory and or. h....by accepled You ore outhonzed
10 do the work as sp.clf,ed Paym.nt Will be made as outhned above
SIgnature
I
Date of Acceptance
Signature
dollars ($
days
.J
p.
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MEMORANDUM
TO:
Mayor and City CouncIl
FROM: Shawn Sanders, Civil Engmeer
~~l
DATE: July 27,1999
RE: Public Heanng for the 62nd Street Water Mam and Street Improvements
Project 9912
DISCUSSION
The Public Hearing for the 62nd Street Water Main and Street Improvements is scheduled for July 20
at 7'30 p.m. Attached are copies of the feasibility report, and the Public Heanng NotIce that was sent
to the affected property owners To date, there have been no comments from the property owners
regardmg tlns project.
As you may recall from the feasibilIty report, the water mam extension would be constructed. as part
of two separate proJects, this project and the Curve Crest Extension Project. The cost of the project is
estImated at $487,012.50 The project would be financed through an area Wide assessment on
developable property m the annexation area at a rate of$1199.88 per acre. It is also proposed to
assess a portIon of the cost to reconstruct 62nd Street to the froperty owners who lIve along 62nd
Street. There is approximately 4200 feet of frontage on 62n Street and using a rate of $1 0 00 per
lIneal foot of frontage amounts to $42,170.00 in street assessments Homeowners along 62nd Street
would not be charged for any of the water mam costs However, they would be responsible for all
trunk utilIty costs if they choose to sub-divide their property in the future.
A neighborhood meetIng was held last month to discuss the project, with a few questions brought up
mcludmg additIon of street lIghts, conversion of overhead utIlIties to underground, the location of
the cul-de-sac, and future sanitary sewer mam. Staff wIll be prepared to answer these questIons
should they come up at the time of the meeting.
RECOMMENDATION
Staff recommends that Council hold the reqwred Public Hearing, consider the proposed assessment
rates for the water mam and the streets and if CouncIl desires, pass a resolutIon drrecting the
engineer to prepare plans and specificatIons.
ACTION REOUIRED
If CouncIl concurs with the recommendation, they should pass a motIon adopting Resolution No. 99-
--' ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS
FOR WATER MAIN AND STREET IMPROVEMENTS TO SERVE 62ND STREET
(pROJECT 9912).
RESOLUTION NO. 99-
..,
ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS FOR .
WATER MAIN AND STREET IMPROVEMENTS TO SERVE 62ND STREET
(pROJECT 9912)
WHEREAS, a resolutIon of the City Council adopted the 15th day of June, 1999, fixed a date
for a council heanng on the proposed water mam improvements to serve 62nd Street; and
WHEREAS, ten days mailed notice and two weeks published notIce of the hearing was
given, and the hearing was held thereon on the 3rd day of August, 1999, at winch time all persons
desinng to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The improvement deSigned Water Main Improvements to Serve 62nd Street is hereby ordered
as proposed in the councd resolution adopted the 3rd day of August, 1999
2. City of Stillwater Engineenng Department is hereby deSignated as the engineer for tlns
improvement. They shall prepare plans and specificatIOns for the making of such
Improvement.
Adopted by the Councd tlns 3rd day of August, 1999.
.
Jay Kunble, Mayor
Attest:
Modi Weldon, City Clerk
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THE BIRTHPLACE OF MINNESOTA
NOTICE OF HEARING FOR
WATER MAIN AND STREET IMPROVEMENTS TO SERVE
62ND STREET
(pROJECT 9912)
TO WHOM IT MAY CONCERN:
NotIce is hereby given that the CIty Council of Stillwater will meet in the City Council
Chambers at Stillwater City hall at 7:30 p.m. or as soon as possible thereafter, on Tuesday,
August 3, 1999, to consIder the making ofwatennain and street improvements for what is known
as 6200 Street Watennam and Street Improvements, pursuant to Mmnesota Statutes, Section
429.011 to 429.111.
The area proposed to be assessed for the improvements are properties within the
following described boundary:
North of Trunk HIghway 36, East of County Road 15, South of County Road 12 and
4800 feet east of County Road 15, except that portion known as the Croixwood
AdditIons.
The estimated cost of the improvement is $487,012.50 Persons that desire to be heard
WIth reference to the proposed nnprovement will be heard at this meeting.
Klayton Eckles, CIty Engineer
CIty of Stillwater
Published Dates:
July 23 and 30, 1999
CllY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 651-430-8800
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July 21, 1999
Subject: Public Hearing on 620d Street Water Main and Street Improvements
Project 9912
Dear Property Owner:
Attached you w1l1 find a reVIsed PublIc Hearing NotIce officially notifyIng you of the Public Hearing
scheduled for August 3 at the City Hall Council Chambers The purpose of hearing is to discuss water
main and street improvements on 620d Street from County Road 5 (CRS) at Curve Crest Boulevard to
Legend Boulevard.
The improvement consIsts of installing a 16" water main along 620d Street from the intersectIon at CRS
and Curve Crest Boulevard to Legend Boulevard and reconstructing that portion of street where water
main installation takes place. A copper water service w1l1 be proVIded for each lot at the time of
construction, but you are not requIred to hook-up at tlus time. The total cost of the improvement IS
estimated at $487,012 50 .
The cost of the water main would be funded through an area rate assessment of $1199.00 per acre on the
developable sItes m the new annexation area of the City. If you are a resident along 620d Street you
would not be assessed for any costs associated WIth installatIon of the water main. If you chose to
subdivide your property in the future you would be assessed the rate lIsted above plus adjustments.
It is proposed after completion of the water main installation, 620d Street will be constructed with a new
pavement section, consisting of 6" of aggregate and 3" of bituminous. On 620d Street, a cul-de-sac will
be constructed along the south comer of Long Lake. The cost to reconstruct the street and to construct a
new cul-de-sac is estimated at $77,480. Street costs would be assessed on a front lot foota~e basis. The
assessment rate proposed would be $10.00 per foot for the 4217 feet of frontage along 620 Street.
The hearing for this proposed project is your opportunity to gain additional information about the project
and voice your comments, prior to the Council making a final decision on whether to proceed with this
project. You may participate in the hearing by attending and voicmg your comments or by sending a
letter to the Council prior to the meeting.
Sincerely,
~~
Shawn Sanders, PE
Civil Engineer
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CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 651-430-8800
~~UL~28-88 10.45
FROM.PEMTOM LAND COMPANY 10.6128378635
~ The Pemtom land Company
75'11 ANAGaAM DRIVE
EDEN ~ MINNESOTA 55344
('12)937~6 · FAX 937-8635
PAGE
2/4
TO: Mayor and City Council Members
Town Board Chair and Members olthe Town Board
SUBJECT: Proposed Cul-de-Sac Constru<:tion - 6~ Street
DATE: July 28, 1999
Honorable Mayor. Town Board Chair. and Members afthe Town Board and City
COUDCll:
I Vllant to bring to your attention a very serious pending issue. The attached hearing
scheduled for August 3, 1999 is a proposal for the 6~ Street wales- main and street
improvements, Project 9912. Included iD that proposal is the closing of 6~ Street at the
south end of Long LaIc:e.
It was always our understaDding that eveatUally 6r Street would be closed when there
would be more than one access to The Legends Potentially, there could be access from
the service road. i c., Curve Crest Boulevard, or ~ through the Bergmann property,
the Gadient property. or through The Libeny property. At the present time. none ofthosc
accesses exist.
In the event that 6~ Street would be closed, the response time for fire and life safety
vehicles to The Legends would be substlntially increased. V chioles would be required to
come from the north and go down Manning to 6z:4 Street orto take County R.oad S to
Hwy. 36 to Manning. and then to 62tt4 Street. In each case, the response time would be
substantially inaeascd.
In the event of an accid~ blockage from a storm or other incidents on 6r Str~ a
narrow substandard street, the access to the site for fdmilies residing at The Legends
would be closed I am StR this is not your intention or the iuteution of the residents on
the east side oltong Lake who are desirous ofbaving 6~ Street closed.
The Legends presents very little traffic eastbound on 62- Street at the present time and
c:onstruc:tion traffic is prohibited by signage and by notices to the suppliers and
subcontractors.
I strongly eneourage you to oppose the closing of 62M Street for fire and life safety
reasons until such time as another access point is made available to The Legends
JUL-2S-SS 10.45 FROM.PEMTOM LAND COMPANY
ID-512S3?SS35
PACE
Mayor and City Council Members
Town Board Chair and Town Board Members
July 28~ 1999
Page 2
Thank you for considering this serious safety issue.
Siucere1y.
THE;P;;;:;;:~PARmERSBn
DaoieIJHerbst
President
DJH/idt
Enclosure
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MEMO
To:
From:
Subject:
Date:
Mayor and CIty Conncll V
Steve Russell, Commumty Development DIrector
Appeal ofPlanmng CommIssIon DeCISIon Regardmg Request for Parks Storage
BUIldmg
July 29, 1999
The Plannmg CommIssIon revIewed the Parks Department request at theIr meetmg of July 12,
1999 The CommIssIon was concerned With the Impact of another metal bulldmK on Llly Lake
Park and adjacent reSIdential areas The request was demed on the 6-2 vote (see attached
mmutes)
The decIsIon has been appealed for final Conncll deCISIon Research for the bUIldmg are
prOVIded m the letter of apphcatIon from Mr. Thomsen
Recommendation DeCISIon on request
Attachments Letter of appeal, mmutes and staffreport.
MEMO
To:
From:
Subject:
Date:
Steve Russell, Commumty Development DIrector
TIm Thomsen, Parks DIrecto~ '1
Appeal of Case No V/99-2'1to CIty CounCIl
July 14, 1999
The Planmng CommIssIon demed my request to construct a 40' x 60' storage bUIldIng at 1372
South Greeley Street at theIr July 12, 1999 meetIng The purpose OfthIS memo IS to serve as a
wntten appeal to the CIty CounCIl at theIr August 3, 1999 meetIng
I have attached my memo to the Planmng CommIssIon requestIng a vanance for the constructIOn
of the storage bUIldIng and the reasomng for It It should also be noted that as of tlns date, the
Parks Department has suffered approxImately $14,000 worth ofreparrs due to the eqUIpment be
stored outsIde
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Planmng COlmmsslon
July 12, 1999
Present.
Jerry Fontame, chmrperson
Glenna Bealka, Russ Hultman, Holly Owen, John Rheinberger, Darwm Wald,
Tom Weidner and Terry Zoller
Others
Planner Sue Fitzgerald
Absent.
KIrk Roetman
Mr Fontame called the meetmg to order at 7 p m
It was noted that Ms Owen would be reslgmng from the Commission due to an upconung move
out of state
Approvalofmmutes Mr. Wald, seconded by Mr Rhemberger, moved approval of the nunutes
of June 14, 1999, all m favor
Case No V/99-27 Variance to the accessory bUlldmg regulatIons m the RCM Dlstnct for a 40' x
60' metal storage bUlldmg at 1372 S Greeley St Tom Thomsen, Parks Director, City of
StIllwater, applIcant
Ms Fitzgerald explamed the additIonal storage IS needed as the City Will be losing the Terntorial
Pnson storage site The proposed bUlldmg would be placed directly behmd the eXlstmg Parks
BUlldmg and the back of the bUlldmg would not be vIsible from the street.
Mr Weidner spoke agamst allowmg the expansion of use m an area that IS already cluttered,
notmg that the Comrmsslon granted a parkmg vanance for the RecreatIOn Center for the pOSSible
constructIon of a publIc works bUlldmg at that site. Mr Fontame asked if there were any long-
range plans for movmg the Parks Department, Mr. Zoller responded that there is an optIon for
constructmg a PublIc Works/Parks bUlldmg m the expansion area, but that IS a long-range plan
based on budget, he said
Ms Fitzgerald said the Parks BUlldmg area Will only become more cluttered if the request IS not
granted She also suggested that not granting the request Will be costly to the cItIzens due to
mcreased mmntenance associated With outdoor storage of eqUIpment.
Mr Weidner smd he would hate to rum the use of LIly Lake park by allowmg the expanSIOn, he
also suggested that thiS IS a budget Issue that should be discussed thoroughly by the City
CouncIl Mr Zoller agreed that the request seemed to be a short-term solution to an eXlstmg
problem And Mr Fontame noted that If the request IS not granted, It Will go to the City CouncIl,
the body that should be makmg what seems to be a budgetary deCISion Mr Rhemberger spoke m
favor of grantmg the request, notmg that m reahty, the Parks Department will be stuck m its
eXlstmg locatIOn for 7-10 years -- the Planmng Commission can't assume the City Will find $5
mllhon to construct a new Parks/PublIc Works faclhty.
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Planmng ComnusslOn
July 12, 1999
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Mr. Rhemberger, seconded by Mr Wald, moved approval of the request MotIon faded 2-6, WIth
Mr Rhemberger and Mr Wald votmg m favor.
Mr Hultman, seconded by Mr WeIdner, moved to deny the request MotIon passed 6-2, WIth
Mr Rhemberger and Mr Wald votmg no
Case No. SOO/99-28 A mmor subdIVISIon at 721 S Greeley St mto two lots of7,850 square feet
each m the RB, Two FamIly ResidentIal DIStnCt Eugene and Karen Lampl, applicant
Mr and Mrs Lampl were present Mr Lampl noted the request meets all reqUIrements
Mr WeIdner, seconded by Mrs. Bealka, moved approval as condItIoned, motIon passed
unanImously
Case No SUPN /DR/99-29 A specIal use permIt for constructIon of a HolIday Inn Express Hotel
and SUItes WIth a pond area and vanance for sIgnage at 2000 W aslungton Ave in the BP-C,
Busmess Park CommercIal Dlstnct Darby Sheets, S & S HospItalIty, applIcant
Present for the dIScuSSIon were Mr Sheets and Paula Mestelle and Charles Melcher of
Westwood ProfeSSIOnal ServIces Ms Mestelle bnefly reVIewed the locatIon and plans for a two- .
story, 32,950-square-foot structure SIxty-one parlang stall are reqUIred, 68 are provIded Two
SIgnS are bemg requested - one on the front elevatIon and a second on the south gable
Most of the dISCUSSIon centered on pondmg reqUIrements as outlIned in CIty Engmeer Klayton
Eckles' letter Mr Sheets and Mr Melcher both stated the City's reqUIrements would be too
costly and exceSSIve for the developer to bear. Mr WeIdner suggested that pondmg issues need
to be addressed by engmeenng staff, not the Planmng CommISSIon, and Ms Fitzgerald noted one
ofthe condItions of approval IS that the dramage plan needs to be approved by the CIty EngIneer.
Mr WeIdner addressed the requested vanance for sIgnage, relteratmg lus positIon that If the
CouncIl thInkS two SIgns should be allowed, then the ordmance ought to be changed, rather than
contmually grantmg vanances Mr Fontaine noted that m this mstance the applIcant had reached
a compromIse WIth the Hentage PreservatIon CommISSIon regardmg sIgnage
Mr WeIdner moved to vote on the requested variance and speCIal use permIt m two parts Mr
Hultman seconded the motIon, motIon passed unanImously.
Mr Rhemberger, seconded by Mrs Bealka, moved to approve the requested sign variance
MotIon passed 7-1, WIth Mr WeIdner votIng no Mr. Rhemberger, seconded by Mr Wald,
moved approval of the speCIal use permIt WIth the 23 comhtIons of approval, motion passed
unammously
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PL NING APPLICATION REVIEW F M
CASE NO. V/99-27
enning Commission Date July 12,1999
Project Location 1372 South Greeley Street
Comprehensive Plan District Medmm DensIty MultIple FamIly ResIdentlal
Zoning District. RCM
Applicants Name TIm Thomsen, Parks DIrector, City ofStlllwater
Type of Application Vanance
Project Description A vanance to the accessory bUIldmg regulatlons for a metal storage bUIldmg
Discussion The applIcant IS requestmg a vanance to construct a 40 foot by 60 foot storage bUIldmg to house
the 500,000+ machmery and eqUIpment stored outSIde And when the old pnson SIte IS sold there wIll be
another 100,000+ stored outSIde All wIth the cost ofmamtenance due to the weather elements, there are
secunty Issues WIth equIpment stored outSIde
The structure wIll be eIther dark brown or green metal It wIll be placed on the park and recreatlon SIte The
tint of the accessory WIll be mIme WIth the eXIstmg parks bUIldmg The back of the bUIldmg wIll not be seen
m the street or publIc areas, as trees surround that portion of the property There wIll be no addItional
Ignage or extenor lIghtmg
Conditions of Approval
1 All reVISIOns to the approved plan be revIewed and approved by the Commumty Development DIrector
Recommendation Approval as condItioned
Findings
1 That a hardshIp peculIar to the property, not created by any act of the owner, eXIsts In thIS context,
personnel finanCial dIfficultles, loss of prospective profits and neIghbonng Vlolatlons are not hardshIps
Justlfymg a vanance
2 That a vanance IS necessary for the preservatlon and enjoyment of substantlal property nghts possessed by
other propertIes m the same dIStnCt and m the same VICInIty, and that a vanance, If granted, would not
constltute a speCIal pnvIlege ofthe reCIpIent not enjoyed by hIS neIghbors.
3 That the authonzmg of the vanance wIll not be of substantlal detnment to adJ acent property and not
matenally ImpaIr the purpose and mtent of tlus tltle or the publIc mterest nor adversely affect the
ComprehensIve Plan
Attachments ApplIcation FormlLetter/SIte Plan
.C Action on 7-12-99: 2-6 Denial
.
PLANNING ADMINISTRAtiON FORM
ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_ Certificate of Compliance $70
_ Conditional or Special Use Permit $50/200
_ Design Review $25
Planned Unit Development* $500
X Variance $70/200
_ Comprehensive Plan Amendment* $500
_ Zoning Amendment* $300
Subdlvlslon* $100+$50/1c
Resubdivision $100
Total Fee
*An escrow fee is also required to cover the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application. All supporting material (i.e., photos,
sketches, etc.) submitted with application becomes the property of the City of Stillwater .
PROPERTY IDENTIFICATION
Address of Project I ~ 7.;1., S:J GI2..,;I~ I..? s-r- Assessor's Parcel NO'L~--{)&:lo2O -;lJ-(t))
Zoning District R c....~" Description of Project 49 I '>-- (0 'J I f\ = -,.;':. \ ~.' ~ ~ I:
G C:.t::.;r~~) h ,~ ~-:. ( I '\ 1 \
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"/ hereby state the foregoing statements and all data, information and evidence submitted herewith in
all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used. "
Property Owner CI',y 0 f S7i1(c.....Ji"91-evr Representative '//#1 ~oP"'1S-"~
Mailing Address ~/t:; N 7-'7"'4 ~,.- Mailing Address ~/6 N. yr'.s7:-
City - State - Zip <7i f / "'~Y~P1 tvJ ftAi."1 ~b:?.2Clty - State - ZlpSJfllwA-l-~ /,fA,.,."_
T~lePhoneN~-~ Telephone No. 9J'9:- Y'!iC I
Signature _ ~ -------s.iQn9ture ~ ~
t;'"~ f? .2
--
SITE AND PROJECT DESCRIPTION
.. .
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Sq..
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Lot Size (dimensions) x Total building floor Area :l. YO tJ
Land Area 21 /! C t? p S / Existing ~B 7 ~ sq. ft
Height of Buildings. Stories I Feet I ~ ~/De c.c.o-t{, Proposed ~ '/1) () sq. ft.
Principal 1'4eY~ O~T. .s ~ 1t4-1 t!P Paved Impervious Area - sq ft
Accessory Number of off street parking spaces provided ....::::.
Revlsed September 16,1998
. MEMO
.
.
To:
From:
Subject:
Date:
Planning CormmsslOn
TIm Thomsen, Parks DIrector ~ ~
Storage BUIlding on CIty Property
June 25, 1999
As of thIS date, the CIty has over $500,000 ofmachmery and eqUIpment stored outsIde In all
elements of weather Also, when the old pnson SIte IS sold, we WIll have another $100,000 or so
of eqUIpment setting outsIde
The 40 x 60 foot storage bUIlding that I am requesting should be at least twIce thIS SIze, but WIth
the SIze I anI requestIng, It WIll get the most expenSIve equIpment In out of the weather The
front of the bUIlding WIll be In line WIth the eXIstIng parks buIldIng and office The back ofthe
buIlding WIll not be seen from any publIc road or recreatIon area because of the trees that
separate our property from any homes or apartment bUIldings
The bUIlding WIll save more money than not Just by cutting down on eqUIpment maIntenance and
repaIr due to rust and damage because of settmg out year-round In the elements
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PI..eldlIlCtlnellltblw.h MlJ3119!iJ!J
July 2, 1999
Steve Russell
Commumty Development Duector
CIty Hall - Stillwater
126 North Fourth
Stillwater, MN 55082
RE Vanance - TIm Thomsen, Parks Duector, CIty of Stillwater, 1372 South Greely
Street Case No V/99-27
Dear Mr Russell
Your letter dated June 30th does not mdIcated that reason for the varIance I thmk thIS IS
Important mformatIOn to provIde pnor to seekmg comments or concerns from the
surroundmg resIdents and request that you provIde thIS mformatIOn pnor to schedulIng a
meetmg
My husband and I wIll be out oftown and not able to attend the July 12th meetmg
However, for the record we are opposed ofthe vanance, If the vanance IS because the
requested structure IS not wIthm the heIght reqUIrements The area IS pnmary a
resIdential area and a structure, IfbUIlt, should be bUIlt wIthm the standards
ely,
:)1~
arey and V~~ N='
1281 W Orleans Street
Stillwater, MN 55082
651 4307150
# 105203
,
.
.
.
, ,
MEMO
.0:
From:
Subject:
Date:
Mayor and CIty CouncIl
Steve Russell, CommunIty Development Director It--
Zornng, PUD and SubdiVIsIon RevIew of Green Twig VIllas Development
July 9, 1999
The followmg planmng cases are mcluded in thIs staff report.
1 Case No ZAM/99-2. Zonmg Ordmance Amendment designatmg 1420 acres ofland located on the east
sIde of Long Lake m the 62nd Street North Planmng Area, Lakeshore ResidentIal, LR, (mmimum lot sIZe
20,000 square feet) from Agncultural PreservatIon, AP. City of Stillwater, applIcant
2 Case No ZAM/99-3 Zoning Map Amendment designatmg 11.90 acres of land located west of CR 5 at
Curve Crest Blvd m the 62nd Street North Planmng Area to Townhouse Residential, TR, (mimmum lot SIze
5,000 square feet per dwellmg unIt) from Agncultural PreservatIon, AP. City of Stillwater, applIcant
3 Case No. PUD/99-18. Concept Planned Urnt Development review of26.18 acres ofland compnsed of
single famIly lots (13 lots on 9.27 acres), 86 townhome units on 11.90 acres and approXImately 5.01 acres of
park land, Green Twig Villas Development, located west of County Road 5 and east of Long Lake In the
62nd Street North Planmng Area TIm Nolde, apphcant.
.
Case No SUB/99-19 Prehmmary plat reVIew resubdIVlSIon of 4 eXIstmg lots conslstmg of26.18 acres mto
16 lots, 13 single farmly lots (20,000 square feet mmImurn), 2 townhouse lots of6 62 and 5.28 acres and
5.01 park located m the 62nd Street North Planmng Area between CR 5 and Long Lake. Trm Nolde,
applIcant
The VIllas Project is located m the Phase I expansion and 62nd Street North Plannmg Area. The area IS
currently zoned Agncultural PreservatIon. ConsIstent With the 62nd Street Plan the proposed ZOnIng IS
Lakeshore ResIdentIal, LR and Townhouse ReSIdentIal, TR (Staff reports for each rezonmg are attached).
In addition to the rezonmgs, a concept PUD plan and preliImnary plat IS proposed for the development site.
Staff reports for PUD reVIew and prelumnary plat approval are attached
The rezornngs and plan approvals have been approved by the Planning COmmISSIOn, Apnl12 and May 10, and
the Jomt PJannmg Board, June 23, 1999.
Bnefly, the Green TWIg VIllas proposal IS for a 13-10t subdIVIsIon (lots sIZe 20,000 square feet) and a 8610t
Townhouse development (50 rental unIts and 36 for sale unIts) The proposal shows the dedIcatIon of park land
next to Long Lake as called for m the 62nd Street North Plan and Sidewalks and pathway to proVIde access from
the residential area to the dedicated open space, CR 5 trail and the 62nd Street Long Lake TraIl
eA landscape plan IS prOVIded that enhances street deSIgn and buffers and screen the project from adjacent areas
publIc utIhtIes/dramage plan shows how site runoffwill be managed before flOWIng mto Long Lake. An
outlet to Brewers Pond is shown
The SIte plan shows two play areas. A concern for project deSign IS the lack of rear yards for the townhouse
. , ,
Mayor and City CouncIl
Page 2
July 9, 1999 .
unIts on the westerly end of the project A section of the project m that location shows that some of the units
Will have very lIttle assessable rear yard It IS suggested the developer look at movmg the hving space In the
resIdence closer to the front to prOVide a rear yard area for a patio and small yard area.
The gradmg/drainage and utilIty plan IS bemg reviewed by the City Engmeer (comments enclosed)
Based on the 62nd Street Plan and feasibility study, access to the site IS proVIded form an extended Curve Crest
Blvd The road dedication and access as prOVided m the City studIes has been prOVided by the development
The actual dedication and/or City purchase of the right of way will have to be determmed as part of the
development agreement before final plat approval.
The proposal IS for a 13-lot subdIVIsion and concept PUD approval Before construction of the townhome
portion of the project, the design of the units would be reVIewed through final PUD approval
Recommendation
Approval of
a. ZAM/99-2 Rezornng Lakeshore
b. ZAM/99-3 Rezonmg Townhouse
c PUD/99-18 Concept PUD 86 Townhouses
d SUB/99-19 16-10t subdIVISIOn, 13 residential lots
.
Attachments:
Plannmg Commission
Jomt Board Staff reports and applIcatIon
Conditions:
1 A development agreement shall be entered mto before final plat approval.
2. The deSIgn of the townhomes shall be approved With final PUD approval
3. Comments from the City Engmeer shall be addressed before final subdIvision approval
.
.
.
.
Menwrandum
July 14, 1999
TO: Mayor and City CouncIl
FROM: Klayton H Eckles j(.~ v -
City Engmeer
SUBJECT: Engmeermg Review of the PrelImmary Plat for
Green Twig Villas
DISCUSSION:
The Green Twig VIllas project proposes 13 single-farmly lots on a cul-de-sac extended off
Nlghtmgale Boulevard and 86 multI-farmly units off the new Curve Crest Boulevard. Some of the
multI-family umts will be rental unIts The proposed layout, gradIng plan and utility plan contam
numerous Issues and concerns related to engineenng. Many of the problems related to this site
development are a result of the hIgh density and the multi-farmly area and the style the multi-family
bemg proposed
In order for this development to proceed forward, numerous variances and approvals for
alternative deSign standards Will be necessary. Council will need to weigh the benefits to the
community and the development versus the negative effects of the substandard aspects of thIs
development
The large number of umts proposed make it impOSSible to achIeve normal setbacks from the
street, storm water ponds, and wetlands. The result is that vanances will be required from the
setbacks from many of the wetlands. Also, there IS lIttle or no backyard m most of the units as
shown on the gradIng plan (see the cross section drawing). This plan precludes placement of patios
and/or decks on most of the unIts Council should weigh these factors carefully, as there are
numerous examples of situations such as this that the City has been critiCIZed for approvmg unItS
With these kmds of shortcomings. Examples mclude some of the unIts m the CalIbre Ridge
development, where retaIning walls were built around a wetland just a few feet from the back doors
of the units In additIOn, propertIes on Towne Circle have examples ofumts where madequate space
was aVailable to achieve adequate drainage away from the umts.
The hIgh density and large size of the multi-umts also create problems With the gradmg plan
Since the umts are on long flat slabs and very close to the road, the change m elevatIon over the site
IS IDlmmal ThIs results m many of the street grades bemg at or near the absolute mimmum grade
and some of the backyard dramage being at or below mmrmum slope. One Significant Issue
concerns the umts adjacent to the large storm water pond on the south end of the project. The hIgh
July 16, 1999
water elevation for thIs pond IS proposed to be 905.5. Bonestroo recommends that the unIts along .
thIs pond be at least 2 feet above thIs hIgh water elevation. The proposed plan would mstead create
a berm between the units that would separate the pond from the backyard of the unItS. The unIts are
proposed to be at a 906 elevatIon, 1.5 feet below the recommended elevation
The SIte also has a sIgnIficant shortage of matenal and some gradIng problems. As It turns
out, the extreme west end of the SIte near NightIngale IS too low to allow for gravity samtary sewer
flow into the homes Three options for dealIng With thIs shortcommg m the development plan
mclude radIcally altenng the proposed gradIng and design concept, Installmg a local 11ft statIon to
serve the half dozen homes that Will need It to gaIn graVIty sewer, or to mstall grmder pumps in each
of the IndiVIdual unItS m the basements This optIon is the most desirable from the City'S standpOInt
In that 11ft stations are extremely costly to operate and maIntain, and requue a hIgh level of
emergency preparedness One condition of approval of the development should be a requirement
that the developer notIfy potential buyers of the need for grmder pumps in the basement CouncIl
should determIne If it IS comfortable With thIs proposal
Another slgmficant aspect of thIs project IS that It proposes alternative design standards for
the streets The streets are proposed to be approXImately a 26-foot wide dnving surface Also, the
cul-de-sac at the end ofNlghtmgale Court is smaller than our normal standard and hammerhead
turnarounds are proposed m several locations instead of cul-de-sacs There are some trade-offs 10
terms of mobIlity, parkmg, and accessibilIty with these alternative deSign standards and CouncIl
needs to detemune if the benefits of thIs development outweIgh the tradeoffs.
.
In additIon to these rather subjective and polIcy dnven Issues there a number of speCific
Items that engIneermg has Identified lIsted below.
1 In order to allow thIs development to occur and provide publIc utIlIties to the site,
nght-of-way IS necessary to construct Curve Crest Boulevard Extension The
proposal shown IS unclear how the dedication of thIs nght-of-way IS to occur ThIs
needs to be clanfied before approval.
2 Show all easements for utilities and proVIde adequate separatIon from the bwldIng
envelope.
3. Currently, the gradIng plans only show the proposed first floor elevations of the
SIngle and multI-farmly unIts. The City requires that the developer prOVIde the
proposed first floor elevation, the lowest floor elevation, and the garage floor
elevatIon Given the nature of the Site, It is Important that the buildIng elevatIon be
stnctly mamtamed All dramage swales should have an absolute mmImum slope ofi
1 % (2% is preferred) and street grades should be modIfied to eltmmate some of the
extremely flat areas.
4 Storm sewers dlschargmg off the site should be connected to the proposed City trunk
storm water Ime running past the site Currently, the proposed storm sewer
discharges Into the eXisting draInage swale that has slgmficant erosIOn potential
.
2
.
.
.
July 16, 1999
5 Due to the shallow nature of the samtary sewer, there appears to be numerous
possible conf11cts between samtary sewer, water services, watennams, and storm
sewers Final utIlIty plans should include an analYSIS of the vanous crossmgs and
conflicts that are lIkely to occur The final plan should also mclude 100%
compaction wherever the samtary sewer is proposed to be mstalled m fill areas.
6 It should be venfied that all unItS would have a low floor elevatIon of 2 feet above the
emergency overflow elevatIon ofvanous ponds and wetlands m the area
7 The utIlIty plan as proposed shows a watermaIn extensIOn from Curve Crest
Boulevard all the way to NIghtingale Boulevard as a dead-end Ime. ThIs results In a
lIne over 1/4 mile long as a dead end ExtendIng the line approXImately 200 feet
north on Nightingale Will proVIde for loopmg, this should be a requirement.
8. If the project proceeds, It should be a requirement of the developer that all
constructIon traffic gain access to the site VIa County Road 5. Nightingale Boulevard
should only be used by local traffic.
9. The developer must contribute to the Trout Stream MitIgation Project ($3,885/acre
Single Family; $4,857/acre MultI-family), the trunk samtary sewer cost (estImated
$3,500/acre) and the trunk watermain ($2,200/acre) and Sign an Agreement of
Assessment and Waiver ofIrregulanty and Appeal to accept the lateral sewer, water,
storm and street Improvement assessments ($69,923.00) These fees are based on
gross acreage less wetlands and are collected as per the details of the developer's
agreement.
10 Obtain engmeering approval on plans and speCifications
RECOMMENDATION:
Staff recommends CouncIl first conSider the merits of grantIng variances from normal
standards If Council elects to approve the plan m its present form, staff recommends Council do so
With the condItions lIsted above
3
MEMO
.
To:
From:
Subject:
Date:
Jomt Stillwater City/Town Board
Steve Russell, Community Development Director V
Green TWIg VIllas Development Review
June 10, 1999
The Green Twig Villas project site IS located Within the Phase I expansIOn area. ThIs area as
annexed to the City m 1996. The area is currently zoned AgrIcultural Preservation, AP.
The City of StIllwater decided to have a specific area plan prepared for the area to better address
street access, dramage, park and trml issues. A 62nd Street North Area Plan was prepared last
summer. The plan located street access points to the vacant lands, provided directIon for
management of on-site and off-Site draInage that Impacts the site and area and prOVIdes a plan for
traIl improvements and park dedIcation.
The Plan also better defined land use between the smgle farmly Nightengale smgle family
neighborhood and proposed townhouse residentIal area located along CR 5. Land use and
reSidential denSity was related to street access and eXlstmg reSidential character as well as
proposed use. The 62nd Street North Area Plan is a refinement to the Comprehensive Plan The
Joint Board approved the Comp Plan Amendment for the 62nd Street Area on January 20, 1999
.
The Stillwater Plannmg COmmIssion first reviewed the Green TWIg VIllas applIcatIOn at their
meetmg of April 12, 1999. At that meeting, they approved the zonmg amendments and
continued the PUD and subdiVISion request. The PUD was referred to the City Council for
pnvate/publIc street determinatIon at their meeting of April 20, 1999
Between the Planmng COmmIssion meeting of Apnl12 and May 10, 1999, the project deSign
was reviewed to address city street, utilIty and traIl and park concerns
Attached to thIs report are Plannmg COmmIssion staff reports for the follOWIng related Green
Twig Villas cases
- 1. ZAM/99-2 Rezoning Lakeshore.
2 ZAM/99-3 Rezomng Townhouse
3 PUD/99-18 Planned Umt Development, 13 Smgle Family Lots, 86 Townhouse umts and Park.
4. SUB/99-19 SIXteen Lot Subdivision, 13 Smgle Fannly Lots, 2 Townhouse unItS and Park
Recommendation DeciSIOn on above apphcatIons. The Jomt Board must approve the ZAM's
and review and comment for consistency the PUD and SUB
.
Attachments. Staff reports ZAM/99-2, ZAM/99-3, PUD/99-18 and SUB/99-19
.
.
.
MEMO
To:
From:
Subject:
Date:
Plannmg Commission
Steve Russell, Community Development DIrector
Zonmg Ordmance Amendment Rezonmg 14.28 Acres of Land Lakeshore
ResIdential, 20,000 square foot minimum per lot, from Agricultural PreservatIon,
AP. City of Stillwater, applIcant. Case No ZAM/99-2
April 9, 1999
fL/
The request is to rezone lands withIn 1,000 feet of Long Lake Lakeshore Residential, mmimum
20,000 square feet per lot (see map). This designation IS consistent With the recently adopted
62nd Street North Area Plan and the Shoreland Ordinance (see attached proposed land use map)
A 9.27 acre, thIrteen lot subdIvision is part of a larger 26 18 acre subdIvision applIcatIon. A 5 01
acre lakeSIde park IS also deSignated Lakeshore Residential. Case SUB/99-19 conSidered later on
the Plaomng COmmIssion agenda
Recommendation. Approval
Attachment. Lakeshore Residential Zoning Ordinance and proposed map.
CPC Action on 4-12-99: +8-0 approval.
--
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STILLWATER, MN
NORTH 62ND PLANNING AREA CONCEPT PLANS
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STILLWATER CODE
be the average of the setback of
the two adjacent main build-
ings; or If there IS only one
adjacent main buildmg, the set-
back of the main buildma shall
c
govern, but in no case shall a
setback less than 20 feet be
allowed or greater than 30 feet
be required
2. Comer yard For corner lots
where the corner Side yard set-
back or front yard setback for
the main bUlldmg on the adJa-
cent lot on the same street is
less than the required setbacks,
the corner lot setback for the
adjacent mam buildIng shall
govern, but m no case shall a
setback of less than 20 feet be
allowed.
3. Stde yard When there is an
attached garage on one side of
the dwellmg, the garage set-
back is five feet, provided that
no habItable floor area 15 closer
than ten feet from the property
lme and proVlded that the ga-
rage is a minimum of 15 feet
from the nearest Structure on
the adjacent lot
4 Stde and rear yard An acces-
sory structure located entirely
in the side yard at least SlX feet
from the main building shall
have a minimum side and rear
yard setback of five feet
(Ord. No. 669, 9-15-87; Ord No 860, ~ I, 5-19-98)
Subd 11.1 LR lakeshore residential district.
(1) Restdential buildmgs and uses. In the
Lakeshore mstrict, the following build-
ings and uses and their accessory build-
ings and uses are permitted:
a. Dwellmg houses each occupied by
not more than one family
b. Parks, playgrounds and other open
space areas.
(2) Permttted uses wtth special use permits.
In a Lakeshore residential district, the
following bUIldings and uses and their
accessory buildmgs and uses are permit-
ted by speCIal use permit.
a. Home occupations subject to all pro-
Vlsions of the zoning ordinance reg-
ulating home occupations.
(3) Accessory buildings and uses Uses and
buildmgs incidental to permitted or spe-
Cial permitted uses are subject to the
following regulations.
a All accessory structures must meet
the requirements for the bluff and
shoreline set forth in subdivision 33,
shoreland management regulations.
b. No retaining walls may be con-
structed to create yard areas or sites
for swimming pools
c No accessory buildings or uses that
result in the cutting of trees or clear-
ing of '\'egetation are permitted.
(4) Deuelopment regulattons
Prorltsion
Area, setback, and height regulations:
Smgle Family
1
M8X1mum buildmg height:
Main buildmg
Accessory buildmg (garages)
Mmimum lot area
2
Supp. No 1
CD31:12
h--
21/2 stories and 35 feet
1 story and 20 feet
20,000 square feet
-~-
-
-
~
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~
.
.
ZONING
~ 31-1
Prouision
Single Family
80 feet
170 feet
3
4
5
Minimum lot width
M1nimum lot depth
M1nimum front yard requirements
Front yard-House
Front yard-Garage (front facing)l
Front yard-Garage (side loading)
Side yard
Interior
House
Garage
Comer
House 25 feet
Garage 25 feet
7. Rear yard (any building) 85 feet from OHW
8 Frontage Requirement2 35 feet
IFront faclOg garages must be setback at least six feet more than the front wall or porch Ime of the house_ House
and garage setbacks are strongly encouraged to meet specIal deSIgn guidehnes for vanety of garage types and
locations (front loaded, SIde loaded and recessed) and front and exterior SIde house elevations
~ere two or more adJacent lots do not meet street frontage requirements, the dnveways must be combined
25 feet
32 feet
20 feet
6
10 feet
5 feet
(5) Design review Administrative des1gn re-
view by the community development m-
rector 1S required for all permitted and
specially permitted buildings or uses in
the Lakeshore mstrict. Buildmg siting,
grading, drainage, tree protection and ero-
sion control measures must be reviewed
by the community development director
for each development site.
(Ord No. 854, ~ 2,2-17-98)
Subd 11.2 TR tradtttonal residenttal dtstrict.
(1) Permitted buildings and uses. In the tra-
ditional residential district, the following
buildings and uses and their accessory
buildings and uses are permitted:
a Dwelling houses each occupied by
not more than one family.
b. Parks, playgrounds and other open
space areas.
(2) Permitted uses with special use permits.
In a traditional residential district, the
following buildings and uses and their
accessory buildmgs and uses are permit-
ted by special use permits:
a Home occupabons subject to all pro-
visions of the zoning ordinance reg-
ulating home occupations.
b. Accessory dwellmg units are permit-
ted special uses in the TR district
subject to the following regulahons
1. Lot size must be at least 10,000
square feet.
2. May be located on second floor
above the garage.
3. The accessory dwelhng unit
must abide by the primary struc-
ture setbacks for side and rear
setbacks
4. The accessory dwelling must be
located in the rear yard of the
primary residence or be set back
from the front of the lot beyond
the midpoint of the primary
residence.
5 Off-street parking requirements
for an apartment and single
family residence (four spaces)
must be provided.
6 Maximum size of accessory
dwelling is 800 square feet
7. The application required de-
sign review for consistency with
the primary unit in design, de-
tailing, and materials.
Supp No 1
CD31:13
"
MEMO
To:
From:
Subject:
Planmng COmmIssion
Steve Russell, Community Development Drrector jL/"
Rezonmg of 11 9 Acres of Land Townhouse Residential (TR), 8.7 du/acre, located
west of CR 5 and Curve Crest Blvd. Case No ZAM/99-3
Apn19,1999
Date:
The request IS to rezone 11.9 acres ofland Townhouse ReSidentIal (residence per 5,000 square
feet) The proposed is consistent With the Comprehensive Plan (see attached proposed land use
map).
A related concept PUD IS proposed for the site and appears next (Item 8) on your agenda.
Recommendation. Approval
FInding: The rezonmg is consistent With the Comp Plan.
Attachment Maps proposed land use and zomng and townhouse reSidential zoning district
requirements
CPC Action on 4-12-99: +8-0 approval.
.
.
.
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CAMPUS RESEARCH
AND DEVEl.OPMENT
CAMPUS RESEARCH
AND DEVELOPMENT
FRONTAGE ROAD
., p ...,
HIGHWAY 16
STILLWATER, MN
NORTH 62ND PLANNING AREA CONCEPT PLANS
a Bonestroo
Rosene
8 Anderllk &
'\I, Associates
EIIQInNtw .. ~
2A-rn /9'1- ~
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100 2ClO 3CIO
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i 31-1
STILLWATER CODE
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e
must have habitable space above the garage and 25 percent must have front porches extendmg in front or the
residence House and garage setbacks are strongly encouraged to meet special design guidelines for vanety or
garage types and locations (front loaded, Side loaded and recessed) and front and exterior side house elevatiOns
2 Where two or more adjacent lots do not meet street frontage requirements, the driveways must be combined.
(Ord No 854, ~ 4, 2-17-98)
Subdivision 11.4. TH townhouse residential dis-
trict.
(1) Permitted buildings and uses In the
townhouse residential d.1stnct, the follow-
ing buildmgs and uses and their acces-
sory buildmgs and uses are permitted
a Smgle family residences
b Parks, playgrounds and other open
space areas
(2) Permltted uses with special use permits.
In a townhouse residential district, the
following buildings and uses and their
accessory buildings uses are permitted by
special use permit:
a Attached single family residences.
b Home occupations.subject to all pro-
visions of the zoning ordinance reg-
ulating home occupations.
(3) Development regulatlons
.
Provision
Area, setback and height regulatlons:
Maximum building height
Minimum lot area per unit
Minimum setback
Residence
Garage front facing
Garage side facing
Mmimum side yard setback
Mmimum rear yard setback
Minimum setback between buildmgs
1.
2.
3.
4
5
6.
Smgle Family
21/2 story, 35 feet
5,000 square feet
-
20 feet
25 feet
20 feet
25 feet
25 feet
15 feet
(4) Design review. Design review is required
for all permitted and specially permitted
buildings or uses.
(Ord. No. 854, ~ 5, 2-17-98)
Subd. 12. RB-two-family district RB-two-fam-
ily districts shall be regulated as follows:
(1) Permitted buildmgs and uses In the RB-
two-family district the following buildmgs
and uses and their accessory buildings
and uses are permitted:
a. All buildmgs and uses permitted in
. the RA-one-family district as set forth
in subdivision 11(1) of this section
Supp No 1
JSl _
CD31:16
b. Dwelling houses, each occupied by
not more than two families
c Customazy home occupations car-
ried on for gain in the main buildmg,
provided that DO nonresident help is
employed for the purpose, DO more
than 25 percent of the total floor
space of the buildmg is used for the
purpose, no articles offered for sale
shall be displayed so as to be visible
from any street and only articles
made upon the premises shall be
sold or offered for sale thereon.
.
/(P
MEMO
.
To:
From:
Subject:
Planning Commission
Steve Russell, Commumty Development DIrector fJ--
Request for Concept PUD and Prelmunary Plat Approval for 13 Smgle Family lots
and 86 Attached Residential Umts. Cases PUD/99-18 and SUB/99-19
May 7, 1999
Date:
This Item was before the Plannmg COII1IIllSSIOn at the regular April 12, 1999 meeting. At that
tIme, issues regarding nght of way/street width, publIc or pnvate street and park dedIcation were
discussed and plans referred to the City CouncIl and Parks Board for comment. The April 12,
1999 staff report is attached
Smce that meetmg, the PUD request has been reVIewed by the Parks Board and CIty COunCIl.
City engineenng, fIre and planmng staff have also met With the developer to review public utility
and project design Issues The CouncIl remforced their polIcy for public streets and Parks Board
supported the proposed park
Attached to thIs report IS a set of revised plans The new plans reflect the directIon of the City
Council and Parks Board and mput from the City Engmeer and FIre Chief
.
Changes to the plans mclude establishing a 50 foot right of way mcludIng 24 foot street, 5 foot
sidewalk (1 Side) and a landscape boulevard area along major streets with 20 foot mmrmum
buildmg front setbacks. The streets would be publIc Hammerheads have been added to the ends
of the streets to accommodate turn arounds
The wider nght of way has pushed some townhouses to Wlthm 11 feet of the rear property line
along the south side of the entrance road ThIs area overlooks the City owned stormwater ponds.
The width of the cul de sac extension off ofNlghtmgale has been reduced although the right of
way Width remains at the City standard The width is consistent with Nightmgale width.
A reVIsed prelrminary landscape plan has not been submitted but should be provided before final
concept plan approval The landscape plan should show how the smgle family lots will be
screened and buffered from the ends of the streets With street and site landscapmg
Additional off street guest parkIng has been mcorporated mto the street design to accommodate
special event actIVItIes
The sidewalks/pathways system IS consistent with 62nd Street, Nightingale Blvd, through the
neighborhood to CR 5 and on one side of most development streets
.
The proposal shows 5.01 acres of park space. Based on the development denSity and park
.
.
.
Planmng Comrmssion
Page 2
June 9, 1999
dedication pohcy, 3.12 acres of parks is required for dedicatIon
The attached map shows the total acres of park outside of the 100 foot drainage easement at 4.12
acres. A neighboring property owner holds a scenic easement over approximately .63 acres,
resultmg m 3.49 acres of land shown as unmcumbered park dedIcation. The difference between
requIred dedicatIon and proposed park subtracting land already incumbered by scenic or drainage
easements IS 37 acres. The City Will purchase that additional park land using in heu park fees
from other projects
The Fire ChIef and City Engmeer may have addItIOnal comments on the revised plans that wIll be
presented at meetIng time.
RecommendatIon Contmued reVIew of proposed development With addItIonal Information
Conditions of Approval:
1. The feasibilIty extent, phasmg, costs and method of construction of public improvements
shall be approved before any final PUD or subdivision approvaL \
r
\C I The final deSIgn of the attached townhomes and apartments shall be reVIewed and approved
by the Planning Commission before :final PUD approval.
3. A prehminary landscape plan with berms and screenmg of hammerheads and street trees shall
be submItted and approved before concept PUD approval
Attachments: CPC staffreport 4/12/99 and revised plans
CPC Action on 5-10-99: +7-0 approval
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70
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S
70 140 Feet
1
· DMI It.; 4( 't'"'
6~s~
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.
CITY OF STILLWATER
MEMORANUM
TO:
Mayor and City CouncIl
Steve Russell, Community Development Director f./'
FROM:
DATE: Apn115,1999
SUBJECT: Request for Pnvate Streets in 86 Umt Townhouse Attached Housmg
Development, Green TWig Villa Located West ofCR 5 at Curve Crest Blvd.
DISCUSSION
The developer for the site IS requestIng that the private street be allowed for the development
The normal street right-of-way width for local streets in a subdivision is 60 RJW and
32 foot streets. Streets in the LegendslLiberty Development were allowed to be narrower to
establish a more pedestrian related streetscape. For the LegendslLiberty Project areas the
RJW is 50' with a 10' utilIty easement. In that area, typically streets are 28' with 8-foot
boulevards and 5' sidewalks SIdewalks are on one and both sides of the street depending on
street use and adjacent resIdential areas
The PUD Green Twig Villas Project was presented to the Planning Commission April 12,
1999. Staff expressed concerns for street Width and other utilIty improvements. (See
attached staff report).
After hearing the proposal, the Planning Commission continued its review until their
May meeting to get Input from the councIl on the private vs. public streets issue and the
Parks Board on the purchase of the 5.01 acre lakeside park (3.12 acres would be dedicated based
on subdivision park dedIcation standards). See attached memo from the developer.
.
RECOMMENDATION
DeCision on private street request
Attachment. Planning COmmIssion staff report - April 12, 1999.
Memo from Fire Chief
Memo from developer
MEMO
.
To:
From:
Subject:
Planning Commission
Steve Russell, Community Development DIrector ~
Planned Unit Development and SubdIvision Approval for 86 Townhouse Attached
Residential Umts (PUD/99-18 and SUB/99-19)
April 9, 1999
Date:
Background
The PUD is for the 86 attached residential units on the 11.90 acre site The subdivision request
is to resubdivide 26.18 acres ofland into 16 lots, 13 single family lots, a 5.01 acre park and two
outlots of 6.62 acres and 5.28 acres for future townhouse development. The 11.90 acre
townhouse area is separated into two townhouse development types. One area is next to CR 5
consisting of 5.2 acres and 50 residences. A second townhouse area is located between the
denser housmg site and the single family area and consists of36 residences on 6.62 acres.
Two wetlands impact the site, Brewers Pond and the City Pond The development plan shows
the proposed structures setback the reqUIred 50 feet
.
The development plan shows a 5.01 acre park area adjacent to Long Lake and next to the
drainage easement leadmg from the City Pond to Long Lake. A trail and sidewalk system is
proposed connectmg the area to a future 62nd Street, Nightengale and CR 5 trails as called for m
the Comprehensive Area Plan.
Proposed Development
The development type townhouse reSidential and density IS called for in the Comprehensive Plan
but the number ofumts proposed will probably need to be reduced to meet required public street
right of way and paving standards.
The City Council has recently dIrected that no private streets be allowed in new developments
after problems With private street and utihties in the Oak Glen neighborhood.
The proposed development streets do not provide the required right of way width (60 feet or
roadway width of 32 feet) and building setbacks.
It IS recommended that the street pattern and development pattern be reconsidered to reduce the
number of dead end streets and meet street width standards. This could reduce the number of
units that can be accommodated on the site
A 5.01 acre park IS proposed, 3.14 acres of park is required for park dedIcation based on the
development density. The 5.01 acre park is called for in the Comp Plan. Terms for
dedication/purchase of the site will have to be determined before final plat approval.
.
.
.\
.
Planning COmmIssion
Page 2
April 9, 1999
Utilities
The utilities plan for the subdivision have been reviewed by the FIre Chief and City Engmeer and
determined to be substandard (see attached letter from FIre Chief). With the substandard plans,
approval for the subdiVIsion and PUD can not be recommended
RecommendatIon: Denial or continued for redesign
Conditions of Approval:
1. The utihties rmprovements shall be redesigned to meet city public utihty standards as
contained m the SubdIvision Ordmance.
FIndings for Denial: The proposed subdiVIsion and PUD is not consistent with subdivision public
Improvement standards.
Attachments. Application and plans.
Memo
.
To.
Steve Russell, Community Development DIrector
Cc
KIayton Eckles, CIty Engineer
Jim McKnight, Water Department
From
Kim Kallestad, Fire Chief
Date
April 7, 1999
Subject"
Green Twig Villas, Concept Plans
The Green TWIg Villa PrelIminary Plat and P.U.D. Plan dated March 26, 1999 does not
meet the follOWIng SubdiVIsion Code Standards of the City of StIllwater
Chapter 32
Subdivision 6, Section (3)
g Dead-end streets
h Pnvate streets
k 1 Pavement WIdth
k 3 Alternative street standards
k 4 Special conditIons, parking for intensive use
k 13 Comer radii
I Cul-de-sac streets, 600 feet maximum
.
Dead-end streets
NIghtingale IS already an extremely long dead-end cul-de-sac. I strongly recommend
against any extension of Nightingale as a dead-end
Private streets
Pnvate verses publIc is not an Issue for the fire department, however mlmmum design
standards remain a fire department issue whether private or publIc
Pavement width
City code requires a minimum roadway WIdth of32 feet I understand there is desire by
planners, developers, and some people in the community to narrow roadways We must
remember that we do live WIth a wmtry clImate In a Spirit of compromise, I can accept
some narrowing; however, as Stillwater Fire Chief speaking for the good of the
community and public safety, I will not support roadway WIdths less than twenty-six (26)
feet Even on a twenty-six foot wide roadway, I will request Council to restrIct parking
to one side of the street only
It goes without saying that the Planning CommiSSIon can recommend and the CouncIl
can accept designs not meeting the standards recommended by the Fire Chief
.
.
.
.'
Alternative street standards
As stated, alternative standards are open to discussion
Special conditions
Do to the Intensive use (high denSIty), addItional parkmg stalls are recommended
interspersed throughout the complex Otherwise, emergency vehicles would likely have
restricted access due to excess parking on streets at times.
Corner Radii
The farther a street IS narrowed from the 32 foot standard, the more the comer radius
must be lengthened to allow larger velucles to navigate the street (i.e, garbage trucks,
school buses, fire engInes, and ambulances)
Cul-de-sac streets
City Code limIts them to 600 feet In length Nightingale is already exceedingly long I
oppose extending it unless it is connected as a through street
Also, I recommend minimum cul-de-sac roadway WIdth standards be establIshed at
diameters of seventy-four (74) feet In residentIal zones, and eighty-four (84) feet in
commerCial zones
Fire Hydrants
The submitted plan does not meet acceptable standards for fire hydrant locations as
prOVIded for in the Minnesota Unifonn FIre Code (MU F.C.), Section 903, and
Appendix III-B
Using Appendix III-B as a standard, a hydrant shall be required every five-hundred feet
along roadways, and every four-hundred feet on dead-ends
P.S. I'm sorry my schedule did not permit me to attend the meeting with the developer
I'll gladly meet with the him at your request or his I'm at 351-4951.
To
Stillwater Planning Commission
.
From:
Tim Nolde
Re
62nd Street Planned Unit Development
Date
Apnl12, 1999
Dear Commission Members:
I am appearing before you tonight to request various approvals for our proposed development. You are probably
aware we have been working on this concept for the past 18 months We have dealt with four different land
owners, vanous public bodies, and the vanous concerns of the neighborhood Tonight we submit a plan complymg
With those elements
We have worked closely WIth city staff for over a year In deVising vanous alternative solutions for these parcels
It now appears we have resolved the vast majority of the concerns However, Mr. Russell's memo to your
commiSSion recommends denial of this project because of the substandard public Improvement standards (I.e. the
lack of 60 foot nghts-of-way for public streets) The key word here IS "pubhc". We assumed that our project is a
Planned Unit Development (PUD) and that under such PUD. the streets are allowed to be narrower If they are
"privately" owned and maintained This IS one of the major purposes of the PUD process There are many
developments In Stillwater area who have the exact types of streets and utility configuration.
We have always planned on maintaming our streets under the pnvate domain In fact by not allowing such
arrangement would be contrary to the City'S Comprehensive Plan and the City Councils mandate to allow for
affordable hOUSing Ifsuch developments had to adhere to stnct City standards of60 foot nght-of-ways, the
denSity's allowed under your own ComprehenSive Plan could not be achieved and therefore the cost of the housmg
would be out of reach to that many more people
..
The way It stands now, IS your Plan allows for 6-10 unit per acre density Our present plans have an average
density of 7.22 units per acre Anything less would seriously affect this development. We negotiated WIth the
property sellers based on these allowable denSities and apphcable Planned Umt Developmer\t Standards This
should not have to be a "stumbling block"
Last Friday we VISited With City staff and diSCUSsed other alternatives It seems the council has recommend these
changes because of other developments In the City. I suggest ours IS much different The majority of the Units Will
be owned by our company (58%) The other U1'1lts will be indiVidually owned and controlled by a Homeowner's
Association During the course of sale It IS legally required for us to disclose to the prospective buyer that our
streets are private and the city has D.Q obhgation to maintain or service them We will have a Deed Restriction
placed on all transfers, which would effectively notify all persons of this In any event our lenders place very
restrictive reserve requirements on our Association to have adequate mOnies in reserve for such repairs and
replacements
I mentioned to Mr. Russell that we would be able to accommodate hiS deSire for the boulevard atmosphere (and
therefore increase our right of ways by at least 5 feet) If we could move our umts that much closer to the City
owned property to the south of our project This would allow us to prOVide a very desirable walkmg trail with mce
trees between the trail and the street
Also, prOVISions can be made to prOVide turnarounds for emergency vehicles on our dead-ends streets We have
also agreed to prOVide a buffer between our Single family development and the townhomes This would Include a
combination ofbennmg and tree transplantation
.
Another solution to the problem would be for the city to allow for less ofa right-of way area We could then allow
the streets to be pubhc, thereby alleVIating those concerns A valid argument could be made for this idea,
e
e
.
,,~- ..~
, . '
.:specially since the city is so concerned about runoff and the Long Lake watershed problem. There is no vahd
reason for 32 foot streets In our development There are no through streets or connecting-roadways All of the
extra blacktop wouldJust be wasteful and harmful to the surroundmg enVIronment.
Please keep in mind the affordability factor is rendering your decIsion. Many people have already expressed an
interest in our townhomes A tremendous need exists for townhomes in the $115,000-$125,000 price range and
$600 00-900 00 rental range Everyone would like to sell there home and downsIze, please give them the
opportunity. Therefore, I respectfully ask that you approve our development as submItted with the changes I
suggested In this letter Thank you for your consideration of thiS matter
cc
StIllwater CIty Council Members
"\
LA W OFFICES OF
James F Lammers
Robert G Braggs..
~\ark J Vaerl,Dg*
Gregory G Galler+
Thomas J Welelner*
Susan 0 Olson.
Da, ael K Snyeler
[ros~ P.rehc~*
Eckberg. Lammers. BrIggs. W oUf & Vierling. P.L.L.P.~~A
1835 1\orthwestern A...enue ~
ShIlwater ~\Innesota 55082 Ot ~ I J E kb
(651) 439-2878 J ", - -\--~P::j"A--W:m
fAX (651) 439-2923 1 (1944-1996)
*Q..I.r.ed Z\eulr..1 Arl..tr..tor & j\\ed...to
.Qu.ol,r ed ~eutr..1 Arb ..tor
.Gerhr,ed E.t..le pec...I,..
.Q..I. . e r..1 Ned..tor
Direct Dial No. (651) 351.2115
April 9, 1999
Mr. Steve Russell
Community Development Director
City of Stillwater
216 North Fourth
Stillwater, MN 55082
In Re:
South Long Lake Bay
General Plan of Development
Dear Steve:
.
I wish to advise you that I represent Richard Huelsmann who, as you are aware,
owns a parcel of property located just westerly of tije proposed South Long Lake Bay
Development. I have been provided with a copy of: tl.&.e general plan of development of the
proposed South Long Lake Bay Development, and it appears that the plan as drafted does not
recognize the fact that the property lying just northerly of Mr. Huelsmann's property is
encumbered by a perpetual scenic easement.
~ ~V As Mr. Huelsmann has previously advised you, the parcel of property lying
1/ 'iI directly easterly of his property is encumbered by a perpetual scenic easement dated May 20,
~ ./ 1992, which provides in relevant part that that parcel shall not be developed or altered in any
/' manner, that no improvements, including pubhc trails, shall be constructed within that parcel,
and that the purpose of the easement document is to assure that the parcel will remain in its
natural undeveloped state. The easement has been recorded in the office of the Washington
County Recorder, and runs with the land, and by its terms is binding upon and inures to the
benefit of the successors and assigns of the original parties who signed the easement agreement.
I have reviewed the North 62nd Street Planning Area Concept Plans, and the
preliminary report for the Curve Crest Boulevard Extension Public Improvement Project, both
of which recognize the fact that the subject parcel is encumbered by the perpetual scenic
easement.
.
.
.
.
April 9, 1999
Page 2
In order to remove any uncertainty as to the status of the subject parcel and the
perpetual scenic easement, I respectfully request that the subject parcel be deleted from the
general development plans, and that it not be designated as park dedication.
Should you or any member of the City Staff disagree with my interpretation of
the status of the subject parcel, or should there be some problem in accommodating our
request to remove the subject parcel from the development plans, I would appreciate your
giving me a call. I also request that you include this issue in your recommendation to the
Planning Commission and City Council.
above.
Thank you for your consideration and anticipated cooperation regarding the
JFL:dmr
Enclosures
c: Dick Huelsmann
Tim Nolde
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MEMO
,
To:
From:
Subject:
Mayor and City CouncIl
Steve Russell, CommunIty Development Director V-
Request for AuthonzatIOn to retam SRF, Consulting Group to update Aiple Property
Park Plan and KollIner Park Plan With New Bndge Location
July 30, 1999
Date:
The location of the new Highway 36 bndge over the A1ple Property Will have an Impact on the
recently approved park master plan. SRF assisted the City m preparation of the ongmal plan. It
is recommended at thIs tIme to have SRF reevaluate the south end of the Atple Property Park,
modIfy the plan accordIngly and reVIew park improvement stagmg and plan Improvement cost
estImate. The revised plan wIll prOVIde a better definitIon of park use around the bndge and
provide new park Improvement cost estimates and stagmg recommendations to asSist with park
Improvement partnenng With MnDOT.
ThIs mformatIon would be cntIcal m commentmg on the bndge deSign plan bemg prepared by
MnDOT, defimng the areas ofbndge Impact and the extent of park improvement as bndge
mItIgation.
Recommendation. Approval of contract services for A1ple Property Park update (scope of work
contract Will be prOVIded at meetmg time)
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, CommunIty Development Director
Process for Updating Tree Ordinance
July 30, 1999
v
Since the last public hearIng on the Tree Ordmance, the City Attorney, Consultmg Forester and
myself have met to modIfy the ordInance based on comments received at that meeting.
At thIs point, we could bring back an amended ordmance directly to the City Council.
As an alternative, an informational meeting could be held by staff to present the revised draft
ordInance and receive comments. CouncIlmembers could attend the mformatIonal meeting. The
results of the meetIng and a revised ordInance could then be brought back to CouncIl for final
reVIew
Because of the communIty interest m tree preservation, an informtionall meeting IS suggested to
present the ordinance and address community concerns.
Recommendation: Direct staff to hold informational meeting to present reVIsed draft Tree
Protection OrdInance and receive publIc comment.
....
.
.
.
MEMO
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, CommunIty Development Director V
Request for Matchmg Funds for Purchase of27-Acre Brown's Creek Natural Area
July 30, 1999
The City'S Open Space Committee Identified the Brown's Creek Natural Area Site as the site of
highest City priority for open space preservation. A Natural Resource Study of the site was
requested by the COmmIttee and commissioned by the CouncIl Fall 1998. The complete report IS
enclosed.
In Spnng 1999, an appl1cation was presented to DNR for a Greenways Grant. A matching grant
of $300,000 was approved through the Greenways Program for purchase of the 27+ acre site
As a part of the Greenways' appl1cation, an appraisal of the site was prepared confirming the
estImated $600,000 land pnce.
Plans for the natural area are to restore It to Its natural conditIon (prairIe and woodland) and to
establIsh pathways through the site connecting to the City owned McKuslck Road site (see
attached plan)
The Park Plan for the area was presented and endorsed by the City'S Parks Board and Planmng
Commission The Brown's Creek Natural Area purchase WIll help Implement the City expansIOn
area parks and greenway plan
It IS timely now to negotiate purchase of the site because It is located in the Phase IT expansion
area and development concepts for the area are begmnmg to be discussed.
Recommendation: Acceptance of$300,OOO Greenways Grant and dIrect staff to negotiate
purchase of land With land owners.
Attachments
Minnesota Department of Natural Resources
Metro Greenways
Protect * Connect * Enhance * EnJoy
Apn128,1999
Steve Russell
CIty of Stillwater
216 North Fourth Street
StIllwater, MN 55082
Dear Steve
Just over a month ago, you submItted SIte protectIOn/restoratIOn nOmInatIOns for fundmg through
the new Metro Greenways initiative The program received a total of 42 nommatIOns, requesting
fundmg In excess of $15 mIllIon Enclosed IS a copy of the projects whIch were submitted
We recognized at the outset that each and every one of the projects were important for a variety
of reasons We also recognized that we would not be able to fund the maJonty of projects Our
task was to select those projects which effectively addressed as many of the cntena as pOSSible
and demonstrated a credIble rationale for why thiS program should continue and grow In the
future Greenways and DNR staff VISIted each of the sites. Using these VISitS and aenal
photographs, an overall ecological rating of high, medIUm or low was determined for each site
The Metro Greenways Work Group undertook an extensive review process usmg shdes, aenal
photos, maps and the nOmInatIOn form to evaluate and rank each of the sites on the basis of the
establIshed criteria A prelImInary package of recommended sites were then forwarded to the
AdVISOry Committee for their reVIew and recommendations. The Advisory Committee me~ m
mId-AprIl and developed a final funding recommendation
lAY? As we dIscussed over the hone, the Brown's Creek site you nominated has been recommended
% for $300,000 m fundmg by the AdVISOry COmmIttee Furt er, thIs wee t e epartment of
~ atural Resources has also approved the fundmg recommendations. The last step in the approval
^ flvl- process is approval from the LegIslative CommiSSIOn of Minnesota Resources. I have subrmtted
L JJJlvv the enclosed fundmg recommendations to LCMR staff and have requested a hearing date. The
{JI\'l .I(t COmmIssion does have a meetmg scheduled for June 16th but it is my hope that they would
L.. DI" meet earlIer I will inform you of the hearmg date and time as soon as it is confumed
{)~ . .
DNR InfonnatlOn 651-296-6157 · 1-888-646-6367 · TrY 651-296-5484 · 1-800-657-3929
An Equal Opportunity Employer
Who Values Diversity
{\ Pnnled on Recycled Paper Conlalnlng a
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Page 2
Upon LCMR approval, we can earnestly begin the acquiSItion/restoration process. However, m
the interim, I thInk it is Important to determine the next steps m movmg your project forward I
wIll be calling next week to schedule a meetmg with you and assocIated partIes to discuss the
proJect in more detail
I belIeve the collective work of both the Work Group and the Advisory Committee has resulted
m an ImpreSSive group of sites and am very pleased that you have been Included in the first of
round of recommended fundmg. It IS our earnest hope that tills program IS merely the beginnmg
of a long~term program to protect, connect and restore a system of natural areas in the metro
region Your involvement and support for thIs InItiative is critical If we are to achieve thIs
excltmg regIOnal viSion
Agam, congratulations, and thank you for your commitment to natural aleas We look forward to
workmg With you m the future If you have any questions, feel free to call me at (651)772-7952
smJerlY,
~mger, Coordmator
Metro Greenways
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. MEMO
.
.
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, CommunIty Development Director fl./
Results from Requests for DNR Grants
July 30, 1999
The City applied for four (4) DNR Grants: ConservatIon Partners, Natural and Scenic Area,
Parks and Open Space (Mulberry Point) and Greenway.
The City has recently received word that the Greenway Grant for $300,000 to assist m purchasing
the Brown's Creek Natural Area Site was approved. The other requests were not.
Although the Parks and Open Space Grant for Mulberry Pomt improvement was not approved,
the City was encouraged to make applIcation next year, 2000, when more funds are available and
the Levee Wall is complete.
Attachment: Letter
,
.v-
~
Minnesota Department of Natural Resources
500 Lafayette Road
St Paul, Mmnesota 55 155-40..10
.
July 12, 1999
Mr. Steve Russell
City of Stillwater
216 N. 4th St
Stillwater, MN 55082
RE: FY '99 Grant Application for - Browns Creek Nature Preserve
Dear Mr. Russell:
The review of the 1999 Partnership Grant Program applications has been
completed This review, which included a careful analYSIS of each application,
was completed by Regional Department of Natural Resource teams.
Unfortunately, your application was not recommended for funding this year. If you
would like information regarding your application or the grant program, please call
your Regional Representative.
.
Sharon Pfeifer at {651} 772-7982
Thank you for your interest in the Partnership Grant Programs.
Sincerely,
u~ ~t. k~"&L-
Wayne Sames, Supervisor
Local Grants Program
.
DNR InformatIon 612-296-6157,1-800-766-6000 . TIY 612-296-5484,1-800-657-3929
An Equal Opportunity Employer
Who Value~ DlVe""ty
ft Printed on Recycled P~per Containing a
\.., MinImum of 10% Post-Consumer Waste
Minnesota Department of Natural Resources
500 Lafayette Road 10
51 Paul, Mmne'iOla 55155-40_
June 17, 1999
Mr Steve Russell
Community Development Director
216 North Fourth Street
Stillwater, MN 55082
RE FY 2000 Local Park Grant Program Application, Lowell Park
Dear Mr Russell
The review and ranking of the Local Park Grant Program applications has been
completed This reView, which included a careful analYSIS of each application was
completed by staff of the Local Grants Unit
.
Competition for the limited grant dollars available was Intense Only 30 applications, out
of 138 applications submitted, were recommended for funding Unfortunately, your
application did not rank highly enough to be recommended for funding this year.
If you would like information regarding your application and/or suggestions on how
your proposed project might be revised to make It more competitive, please call
your grants manager
Audrey Mularie at 651/296-4705
Thank you for your interest In the Local Park Grant Program
Sincerely,
?+ PI. ~4~
Wayne Sames, Supervisor
Local Grants Program
.
DNR Information 651-296-6157 · 1-888-646-6367 · TTY' 651-296-5484 · 1-800-657-3929
An Equal Opportumty Employer
Who Values Dlvers,lty
ft Pnnted on Recycled Paper Containing a
\., MInimum 0110% Post-Consumer Waste
.
.
.
August 2, 1999
Mayor Jay Kunble
216 North Fourth Street
Stillwater MN 55082
Dear Jay:
~illwate~
THE """LACE " .,".EI~
The Parks Board reVIewed the applIcatIon for Greenways Funds to purchase the 27 acre Brown's
Creek Natural Area site and support the request.
The site IS located next to the eXlstmg MuKusick Road Park site and could be coordmated With
Its development and use.
The natural area site located next to Brown's Creek proVIdes an excellent passive recreation
opportunIty for natural and recreation trails and nature study.
The Parks Board Will work with the City staff on development of the sIte Ifit is purchased
CITY HAll 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE 651-430-8800
"'.
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MEMO
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, CommunIty Development Director
Report on Future of Cayuga DIscussions
July 30, 1999
At the July 6th Council meetIng, staffwas directed to meet With Max Todo representatives and
Mr Anderson regardmg future restoratIon possibilIties for the Cayuga.
SlOce that tIme, staff (City Attorney, City CoordInator and myself) have met with both interests.
In that meetmg With Max Todo, terms of a lease agreement were presented and discussed
(attached).
Bnefly, the term of the agreement IS for 5 years Item of Cayuga repair are lIsted m the
attachment. Max Todo's eqwpment that would be located on Site, 39' Tug Boat, 34 x 54 barge,
15 ton crane, several pieces of excavating eqwpment, metal and construction material The site
would be sImIlar but requue a smaller area than the AIple Marma operatIons
The site of the eXisting Cayuga could be Impacted by the constructIon of the new bndge at some
mdefinite pomt m the future Also, the use is an appropnate mtertm use for the nverway but
mconsistent with the AIple Property Park Plans.
A second proposal was conceived by Mr. Anderson and the City The Idea IS to relocate the
Cayuga to the site shown 10 the Aiple Property Park Plan. Then to restore It m place. In 5 years
when the restoratIon is complete, It would be avaIlable for City use. The restoration would
probably be completed 10 3-4 years. The City barge could be located between the Cayuga and
shore for protectIon and as a landmg.
For restoration, the City would allow one ofMr Anderson's boats to be moored (stored) next to
the Cayuga. He would apply yearly lease fees for the Andlamo fleet to the restoratIon. :
In 5 years maxImum the Cayuga would be completely restored and aVaIlable for AIple Property
Park use. The cost to the CIty would be the dock permIt fees as documented through bIllmg
verificatIon.
It IS pOSSible that both the Max Todo and Mr. Anderson proposals could be entered into. The
Max Todo lease could be a year to year lease dependent on bridge constructIon and park
Improvement and the tIme requued to restore the Cayuga could be reduced to 3 to 4 years to
coordlOate With the tImelme for AIple Park Plan construction. Work Max Todo perfonns for the
City would 10 part pay for the land lease.
Recommendation: Review and dIscuss requests.
Attachment. Max lease terms.
.'
, ~
Lease Aereement Term Hif!hlif!hts
.
RE: Lease Agreement With City of StIllwater and Max Todo, Marine Services Inc
regardIng the Cayuga
· Time Table Max Todo, Manne ServIces Inc would take occupancy on
the Cayuga premises, August 1, 1999 and remain for a penod
of5 years, untIl August 1,2004, as the company Will reside
It's headquarters and conduct It's day to day bUSIness operations
· Property Property to Include m Lease IS as follows The City owned barge
the Cayuga and the Crane Flat
· Maintenance MaIntenance to Include In Lease IS as follows. Repair Items lIsted
In ongmal proposal and more. Maintenance not to be
misconstrued for complete restoration Max Todo IS confident the
Cayuga and It's grounds, Will be appealing not only to CouncIl
Members and reSidents, but to passerby's, both curbside and
nverslde
· Ownership
OwnershIp to mclude In Lease IS as follows The Cayuga and It's
grounds to remam the property of the City ofStlllwater, for the
entire span of the 5 year Lease When the Lease nears It's
TermInation date, and the future comprehensive plans for the
Cayuga are stIll undetermmed, Max Todo would like the
opportumty to either re-new the Lease, or If the Cayuga is made
avaIlable for sale, an Opportunity to purchase it at that time Or, in
the event the City resumes possession of the Cayuga, Max Todo
would lIke to negotiate a MaIntenance Agreement With the City on
the up-keep of the Cayuga
.
· Cost
As mentioned In onginal proposal, this proposed Lease Agreement
between Max Todo, Manne Services Inc and the City of
StIllwater, Will remain at NO COST to the City Exceptlons to
Include: Extreme damage caused to the Cayuga by freaks of
Mother Nature, intentional and or unintentIonal sabotage (ie.,
extreme vandalIsm, or boat collision)
· Guarantee
A personal guarantee from Max Todo, to honor thts Lease
Agreement before us.
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Max Todo,
Marine Services Inc
16355 18th St South
Lakeland, MN 55043
July 1, 1999
RE: Cayuga Proposal
City of Stillwater
Nile Kriesel - CIty Administrator
216 N. 4th Street
Stillwater, MN 55082
Dear Nile,
In speaking with you by telephone this morning, please consider this correspondence as
an official proposal regarding the boat the Cayuga. Max Todo, Marine Services Inc.
began it's inception in March of this year and our equipment is located on the St. Croix
River in Stillwater. A client list has been provided for you for a better understanding of
our capabilities and service provisions. Max Todo, Marine Services Inc. employs 3
knowledgable, informed and competent individuals. Tom Huninghake, Lowell
Schmoeckel, and myself, Audrey Guild. Lowell is extremely educated on the Cayuga and
it's existance, for he has spent countless hours providing for it's maintenance and repair
for 6 years while formerly employed by Aiple Barge & Towing & Marine Co. in
Stillwater.
Our proposal reads as follows: For the Cayuga to remain the property of the City of
Stillwater and to remain in it's current location, in exchange for permission granted to
make the Cayuga a home base for Max Todo, Marine Services Inc. 's day to day
business operations. Based on a complete walk through of the Cayuga, the summary of
repair items will be completely maintenanced by Max Todo, Marine Services Inc. at
NO COST to the City of Stillwater with the exception of a catastrophic event (a real dose
of Mother Nature, such as a major storm, ie. ice, rain, snow, hail, and wind) causing the :
Cayuga extreme damage. If in fact such damage does occur, the City would be
responsible to provide funding for the repair, and in turn Max Todo, Marine Services
Inc. would provide our services for the repair.
Max Todo, Marine Services Inc. is confident that with our equipment, any of the repair
items listed are within reach and completely obtainable. Our equipment includes: 39' Tug
Boat, 34' x 54' x 4' Barge, 15 Ton Crane which sits on the Barge, Welders, Cutting
Torches, several pieces of Excavating equipment for aesthetics on the Cayuga grounds,
Raw Materials and general maintenance equipment.
. .
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List of Repair Items
1.) Repair and or replace broken windows.
2.) Repair holes in deck.
3.) Repair roof.
4.) Lock for hatch cover.
5) Intense inner hull and bIlge cleaning.
6) Removal of any remaining fuel and or lubricants
7) Reinforce Collision Bulk Head to be water tight
8.) Aft Bulk Head to be raised 3' to 4' and reinforced
9.) Shaft Bulk Head to be raised 3' to 4' and reinforced. .
10.) Contain current leaks and future leaks.
11) Emergency pumps plumbed in and installed
12.) Paint removal and new paint
13.) Permanent repair of Bow Tank.
14.) Level Alarm System.
15.) Removal of any unnecessary pipes, wire, tanks etc.
16.) Lock-Out Gate.
17.) Clean up grounds and plant flowers and shrubs for aesthetics.
.
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Client List
Client
Work Performed
Selma's Ice Cream Parlour
Afton
Flood Proofing
Andiamo Enterprises, LLC
Stillwater
Placement of New Steel Docks
Placement of Dock Barge
Removal and Placement of Spud Poles
Load of Trap Rock
Hubbard Broadcasting
Lakeland
Beach Home Demolition & Disposal
Sea Wall Demolition & Disposal
Excavate for New Beach Home & Sea Wall
Port of Sunnyside Marina
Stillwater
Spud Pole Extraction
Placement of New Dock
Rip Rapping
Hang Canopies w/crane on New Dock
Boat Ramp repair
Marine Rail Restoration
Steamboat Inn
Prescott
Removal of Existing Docks
Floatation Replacement
St. Croix Yacht Club
HoultonlHudson
Dredge the cut to Lagoon
Excavate Beach
Rip Rapping
f'~
Max Todo, Marine Services Inc. is currently insured under a General Liability Insurance
PolIcy for 1 million dollars. If the terms of this proposal are accepted by the City, we
would like to negotiate a Lease Agreement with the City in further detail at that time.
Thank you for your time and consideration in reviewing this proposal. Should you have
any questions, concerns or comments regarding any of this information, please do not
hesitate to call us at the phone number provided for you below. One last item. If the City
would consider pOSSibly Scrappmg the Cayuga, Max Todo, Marine Services Inc. would
like an opportunity to bid on the project. Thank you again.
Sincerely,
rlvt~ ~ Jlx;:-Jj
Audrey J. Guild
Fo/' mo/'e in/o/'mafion, please call oU/' o//ice af:
Phone: (651) 436-3984 · Fax: (651) 436-3536
Thank YOlllol'yolll' considel'tlfion. Relel'ences tlnd clienf lists available.
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JII'
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.
MEMO
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, Community Development Director ~
Request for Comp Plan Extension
July 29, 1999
The City IS reqUIred to update Its Comprehensive Plan for the areas of samtary sewer system
mflow and mfiltratIon and on-SIte septIc system inspection The preVIOUS deadlIne for
completIon was June 10, 1999 The request Will extend the deadlIne to December 31, 1999
Plannmg Will coordmate the update With the PublIc Works Department (I & I) and BuIldIng
InspectIon (septIc system mspectIon) and prepare the Comp Plan amendment for review
To date staff tIme has been lImited to work on the plan reviSIOns requmng tIme extenSIOns
Recommendation: Approval of resolutIon requestmg Comp Plan Amendment tIme extenSIOn
Attachment: ResolutIon
~
RESOLUTION NO. 99-
RESOLUTION REQUESTING EXTENSION OF THE DUE DATE TO DECEMBER 31,1999, .
FOR REVIEW OF THE CITY OF STILLWATER COMPREHENSIVE PLAN FOR
CONSISTENCY WITH AMENDED METROPOLITAN COUNCIL POLICY PLANS
WHEREAS, Mznnesota Statutes (MInn Stat ~473 175 - 473 871, 1996) reqUITes that cIties reVIew and reVIse
theIr comprehenSIve plans for consIstency WIth MetropolItan CouncIl polIcy plans, and
WHEREAS, the MetropolItan CouncIl has amended ItS polIcy plans and has prOVIded system statements
outlImng CouncIl polIcy relatIve to the CIty; and
WHEREAS, the CIty of StIllwater IS requIred to reVIew ItS comprehenSIve plan for conSIstency WIth amended
polIcy plans and to prepare a revIsed comprehenSIVe plan for submIssIon to the MetropolItan CouncIl by
December 31,1998, and
WHEREAS, the CIty adopted Resolution 99-_ on requestIng that the MetropolItan
CouncIl grant an extensIon to June 30, 1999, to complete ItS comprehenSIve plan, cIrculate the revIsed document
to the adjacent governmental umts and affected school dIStrICtS for reVIew and comment, and, follOWIng approval
by the plannIng commISSIOn and after consIderation by the CIty CouncIl, submIt the plan to the MetropolItan
CouncIl for reVIew, and
WHEREAS the CIty of Stillwater has scheduled and budgeted to complete a major reVIew and update of ItS
comprehenSIve plan by Decembe 31, 1999 and has proceeded dIlIgently to complete ItS comprehenSIve plan for .
MetropolItan CouncIl reVIew
NOW, THEREFORE, BE IT RESOLVED, that the CIty of StIllwater requests that the MetropolItan CouncIl
grant the CIty of StIllwater an extensIon to December 31, 1999, to complete ItS comprehenSIve plan, cIrculate
the reVIsed document to the adjacent governmental unItS and affected school dIStrICtS for reVIew and comment,
and, follOWIng approval by the plannIng commISSIon and after consIderation by the CIty councIl, submIt the plan
to the MetropolItan CouncIl for reVIew
The motion for adoption of the foregOIng resolutIOn was Introduced by
upon vote beIng taken thereon, the followmg voted In favor thereof
agaInst the same
, seconded by and
and the follOWIng voted
WHEREUPON saId resolutIon was declared duly passed and adopted
ResolutIon No
STATE OF MINNESOTA
)
)
)
SS
COUNTY OF WASHINGTON
I, the undersIgned, beIng the duly qualIfied CIty clerk of the CIty of Stillwater, County of WashIngton, State of
MInnesota, do hereby certIfy that I have carefully compared the attached and foregOIng extract of mInutes of a
regular meetIng of saId meetIng held on the 3rd day of August, 1999 WIth the ongmal thereof on file
WIlNESS MY HAND offiCIally as such
thIS
(TItle)
(Date)
.
,;
REQUEST FOR EXTENSION OF PLANNING PERIOD TO DECEMBER 31. 1999
Completed requestform and accompanying Resolution must be received at the
Metropolitan Council offices by June 30, 1999, or as soon thereafter as is practicable.
· Community Name (d"f tf f J II /1 w 4 HI'Dare of ExrenslOU Applicauon 1- J.'i -1 'I.
Name of Local Contact Person 5 fl V.{ ,lllf f J -'f 1/ Phone (?oj,? <( J t:l - k f 2./
Fax ~n <( 1 (/ - k y /0 Internet Address
Your responses to the following questions will provide the Metropolitan Council with information
needed to help ensure plan completion by December 31,1999.
PLANNING PROCESS TIMELINE Working backwards from 12/31/99, please provide the
target dates for each step of the plannmg process identified below
No later than 12/31/99 - Date of plan submisSIOn to MetropolItan Council
- City Council/Township Board/County Board action
- PublIc hearmg date
No later than 10/31/99 - InitIation of 60-day review/comment period by
adJacent JunsdlctIons and school dIStrictS
- CompletIOn of draft plan text and mapping
. PLANNING ISSUES Please place a .he.kmark (,/ ) next to the Issues idenllfied below that are
contributing to the need for the requested extension
ZStaffworkload
o Contract planner delays
o Issues affecting adjacent communities
o Data/mappmg/GIS
o MUSA expansion issues
o Area development or redevelopment planes)
m process
o Plannmg Commission/City CouncIl/Board
member concerns
o Population, household, employment
forecast Issues
~ Sewer flow forecast issues
o Growth staging plan
o PublIc participation process
o Worksheet "A"
o Worksheet "B"
o Metropolitan Council density policy issues
o Development of plan components.
_ Existing land use
Future land use
_ Housing
_ ~urface Water Mgmt.
Solar Access Protection
_ Transportation
.x Sewer Plan
_ Park/Open Space Plan
_ Water Supply Plan
_ Aviation/Airport Plan
Historic Preservation Plan
Solar Access Protection
_ Implementation
Cntical Areas/MNRRA
Other (JYl f J k l/l 0< tf1M I'" IAJ
.
- I -
FORECASTS Please provide the mformation requested below to the best of your abilIty at thIs
pomt m your plannmg process. (Circle one)
Yes e
Yes 8
Yes c5)
Yes6
Yes 8
Yes B
Have community household forecasts changed from the previous extension request?
If "Yes," to what extent?
Have community populatIon forecasts changed from the previous extension request?
If "Yes," to what extent?
Have co:nmumty employment foreca....ts changed from the previous extenSIOn
request? If "Yes," to what extent?
Have community wastewater flow forecasts changed from the prevIous extension
request? If "Yes," to what extent?
Have community estImates of vacant, developable land withm the MUSA changed
from the previous extensIOn request? If "Yes," to what extent?
Have communIty estimates of the amount of land needed to be added to the MUSA
changed from the prevIous extension request? If "Yes," to what extent?
OTHER COMMENTS. Please provide any additional comments here. Include a realistic
appraisal of your community's ability to submit your updated plan for review by the 12/31/99
deadline (Use additIonal sheets as necessary )
~/[.(Allt~'9 I~ 1~4Jrr,~~ ~
r ~,,~ ?r~,'1 /lJ-I.//J(,,'.- 1--7 '- ,J--~
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V \LIBRARY\COMMUNDV\Peters\Ext_ExecSum doc
-2-
"
e-
.
.
<It
. MEMO
.
.
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, CommunIty Development DIrector
Mmor SubdIviSion of 15,700 Lot with EXisting ReSidence into Two Lots of 7,850
square feet each m the RB, Duplex ReSidential District
August 2, 1999
The Planmng CommiSSIOn reVIewed the request at their meeting of July 12, 1999. The
applIcantion meets the lot size and dImenSIOn requuements for smgle farmly lots in the duplex
dlStnct On a unanrmous vote, the Plannmg Commission recommended approval.
Reconunendation:Approval
Attachments: ApplIcatIon, staff report of 7-12~99 and mmutes.
PLANNING APPLICATION REVIEW FORM
CASE NO. SUB/99-28
Planning Commission Date: July 12, 1999
Project Location 721 South Greeley Street
Comprehensive Plan District. Two Farmly Residential
Zoning District RB
Applicants Name. Karen and Eugene Lampl
Type of Application: Resubdlvlslon
Project Description. A mmor subdIVIsion at 721 South Greeley Street mto two lots.
Discussion: The request IS to subdIVide Lots 11 and 12, Holcomb's AddItIon. Total area
of the two lots IS 15,700 square feet Each lot will be 7,850 square feet. The zoning
requuements m the RB (Two Farmly Residential) DIStnct for a smgle-farmly lot IS 7,500
square feet. Lot 12 has a house on It and has the correct setback dimenSions and Will not
need any vanances. A smgle-famIly residence can be constructed on Lot 11 WithOut need
for a vanance
Conditions of Approval.
1 Approval of City Engmeer.
2 Legal survey to be recorded.
Recommendation. Approval as condItioned
Attachments ApplIcatIon FormlLetterlParcel Map
CPC Action on 7-12-99: +8-0 approval
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OS/25/1999 09.18 4308810
CITY OF STILLWATER
PAGE 02
Cas. No: SlJ81'iq-~
Date Flied: fJ/)~/ rt
Fee Paid: . eo
Receipt No. :
PLANNING ADMINISTRATION FORM
ACTION REQUESTED:
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STillWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_ Certificate of Compliance
_ Conditional or Special Use Permit
_ Design Review
_ Planned Unit Development"
Variance
= Comprehensive Plan Amendment.
_ Zoning Amendment-
_ Subdivision"
~ Resubdivision
Total Fee
-An escrow fee Is also required to cover the costs of attorney and engineering fees (see a
The applicant Is responsible for the completeness and accuracy of all forms and supp
material submitted In connection with any application. All supporting material (I.e., ph
sketches, etc.) submitted with application becomes the property of the City of Stlllwate
PROPERTY IDENTIFICATION
Address of Project 1 J IS. ~ Si. Assess,ofs Parcel No.~-tl3?~
Zoning District ~ Description of Project
~ IJ ~ J~
"I hereby state e foregoing statements and all data, Information and evidence submitted he
a1/ f&spects, to the best of my knowledge and belief, true and correct. I further certify I wi/f co
with the permit" if ;s granted and used. "
Property Owner ~ =-' ck'~
Manlng Address :J J ~.
.
City.. State. Zip 55' be
T.lephon~ I; I - ~B~
Slgnatu~ ~
SITE AND PROJECT DESCRIPTION
Representative
Mailing Address
City .. State. Zip
Telephone No.
Lot SIze (dimensions) '1 Of.) x I ~ ?
Land Area
Height of Buildings: Stories Feet
Prlndpal Ol
Accessory
-()I){) ,
--
Total building floor Area . ft.
Existing 8q. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft.
Number of off street parking spaces provide _
.
J.eYised: Septem_ 16. 1998
n &...f\.f ~s-
~, 1999
We are requesting a subdivision of Lots 11 and 12, Holcomb's 2nd Addition. Currently, our
home is located on Lot 12, and Lot 11 is an empty buildable parcel. Each lot IS 50 x 157 or
7,850 square feet. The requirement is 7,500 square feet. Thank you for your considation of
this request. )
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.
.
.
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8
05/18/1999 15.24 4308810
CITY OF STILLWATER
PAGE 01
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Planning Commission
July 12, 1999
Mr. Rheinberger, seconded by Mr. Wald, moved approval of the request. Motion failed 2-6, with
Mr. Rheinberger and Mr. Wald voting in favor.
Mr. Hultman, seconded by Mr Weidner, moved to deny the request. Motion passed 6-2, with
Mr. Rheinberger and Mr. Wald voting no.
Case No SUB/99-28 A minor subdivision at 721 S. Greeley St. into two lots of7,850 square feet
each in the RB, Two Family Residential District. Eugene and Karen Lampi, applicant.
Mr. and Mrs. Lampi were present. Mr. Lampi noted the request meets all requuements.
Mr. Weidner, seconded by Mrs Bealka, moved approval as condItioned, motion passed
unanimously.
Case No. SUPN /DR/99-29 A special use permit for construction of a Hobday Inn Express Hotel
and Suites with a pond area and variance for signage at 2000 W ashington Ave. in the BP-C,
Business Park Commercial DIStnCt. Darby Sheets, S & S Hospitality, apphcant.
Present for the diSCUSSion were Mr. Sheets and Paula Mestelle and Charles Melcher of
Westwood ProfeSSIOnal Services Ms. Mestelle briefly reviewed the location and plans for a two-
story, 32,950-square-foot structure Sixty-one parking stall are reqwred, 68 are provided. Two
SIgnS are bemg requested - one on the front elevation and a second on the south gable.
Most of the diSCUSSion centered on pondIng requirements as outlined m City Engineer Klayton
Eckles' letter. Mr Sheets and Mr. Melcher both stated the City's requirements would be too
costly and excessive for the developer to bear. Mr. Weidner suggested that pondmg issues need
to be addressed by engineering staff, not the Planning CommiSSion, and Ms. Fitzgerald noted one
of the condItions of approval is that the drainage plan needs to be approved by the City Engineer.
Mr. Weidner addressed the requested variance for signage, reiterating hIs position that if the
CouncIl thinks two signs should be allowed, then the ordinance ought to be changed, rather than
continually granting variances. Mr. Fontaine noted that in this instance the applicant had reached
a compromlse With the Heritage Preservation Commission regardmg signage.
Mr Weidner moved to vote on the requested variance and special use permit m two parts. Mr.
Hultman seconded the motion; motion passed unanimously.
Mr. Rheinberger, seconded by Mrs. Bealka, moved to approve the requested sign variance.
Motion passed 7-1, with Mr. Weidner voting no. Mr. Rheinberger, seconded by Mr. Wald,
moved approval of the special use permit with the 23 condItions of approval; motion passed
unanimously.
2
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.
MEMO
July 27, 1999
TO:
Mayor and City CouncIl
Shawn Sanders ~-
CIVIl Engmeer
FROM:
SUBJECT: Water MalO and Street Improvements to Serve 62nd Street
ProJect 9912
DISCUSSION:
Plans and specifications for the Water Mam and Street Improvements to serve 62nd are near
completion The bId date wIll be August 26, 1999 at 10:00 a.m., With bids presented to Council at
the September 7, 1999 meetIng
RECOMMENDATION:
I recommend that Councll approve the plans and specIfications for the water mam
improvements to serve 62nd Street and order advertIsement for bids for the project.
ACTION REOUlRED:
If CouncIl concurs with the recommendation, they should pass a motion adopting Resolunon
No. 99--, APPROVING PLANS & SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR WATER MAIN AND STREET IMPROVEMENTS TO
SERVE 62ND STREET (pROJECT 9912)
RESOLUTION NO. 99-
APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT
FOR BIDS FOR WATER MAIN AND STREET IMPROVEMENTS TO
SERVE 62ND STREET
(pROJECT 9912)
.
WHEREAS, pursuant to a resolution passed by the CouncIl on August 3, 1999, the City
Engmeer has prepared plans and specifications for the makmg of Water Mam and Street
Improvements to serve 62nd Street (project 9912); and
WHEREAS, the City Engmeer has presented plans and specificatIons for the Improvements
to the CouncIl for approval and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILLWATER, MINNESOTA:
1. The plans and specIficatIons presented by the City Engmeer are hereby approved.
2 The City Clerk is ordered to prepare and cause to be Inserted m The Gazette and m the
ConstructIon BulletIn an advertIsement for bids upon the makmg of the Improvement under
the approved plans and specIfications. The advertisement shall be publIshed once in the
StIllwater Gazette and tWIce m the Construction Bulletm, shall Specify the work to be done,
shall state that bids Will be received by the City Clerk untIl Monday, August 26, 1999 at .
10.00 a m at whIch tIme they Will be publicly opened at City Hall by the City Engmeer; Will
then be tabulated and Will be conSidered by the CouncIl at theIr next regular Council meetmg
on September 7, 1999, m the CouncIl Chambers Any bidder whose responsibilIty IS
questioned durmg consideration of the bid Will be given an opportunity to address the
CouncIl on the Issue of responsibility. No bids Will be conSIdered unless sealed and filed
With the Clerk and accompaIlled by a cash deposit, cashIer's check, bid bond or certIfied
check payable to the Clerk for ten (10) percent of the amount of the bid.
Adopted by CouncIl thIs 3rd day of August, 1999.
Jay KImble, Mayor
ATTEST.
Morh Weldon, CIty Clerk
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Menwrandum
July 29, 1999
TO: Mayor and CIty Council
FROM:
Klayton HEckles
1/ tr v
City Engmeer yL/
SUBJECT: Brown's Creek RealIgnment ProJect
Payment to the State ofMmnesota
DISCUSSION:
At the June 15th meetmg the CIty CouncIl approved the cost shanng agreement With State of
MInnesota Department of Natural Resources for the Brown's Creek Reahgnment As part ofthe
agreement, payment IS reqUIred wIthm 30 days of the state's acceptance ofthe bid The State has
accepted the bId ofF M Frattalone Excavatmg and Gradmg, Inc on July 15, 1999, therefore the
CIty must provide payment by August 14, 1999 The CIty'S share of the proJect IS $200,84450
RECOMMENDATION:
Staff recommends that CouncIl authonze the payment of$200,844 50 as the City's share of
the project cost
ACTION REQUIRED:
If CouncIl concurs WIth the recommendation, they should pass a motIOn authonzmg the
payment of $200,844 50 to the State of MInnesota, Department of Natural Resources
"
STATE OF
[N] [N] rn ~ <Q) lJ ~
DEPARTMENT OF NATURAL RESOURCES
~
PHONE NO
FILE NO
.
21 July 1999
Mr Klayton Eckles
City of Stillwater
CIty Engmeer
216 N 4th Street
Stillwater, MN 55082
RE B!own' s CI eek RealIgnment Proj ect
Dear Klayton,
I am enclosmg a SIgned ongmal ofthe mcome contract # 17038 between the City of Stillwater
and Mmnesota DNR Please note the terms of payment under paragraph IIIB, where the
pUIchaser (the CIty of Stillwater) WIll provIde payment wIthm 30 days of the states acceptance of
a bId for the Brown's Creek realIgnment proJect (State proJect 99-8-6F) In that regard, I am also
enclosmg a copy of the States acceptance letter to F M Frattalone Excavatmg & Gradmg Inc
dated 15 July 1999 regardmg theIr bId on the Brown's Creek realIgnment project Accordmg to
our mcome agreement, the CIty of Stillwater shall proVide payment of $200,844 50 to the State
ofMmnesota, Department of Natural Resources by 14 August 1999
.
If you have any questIOns, I can be reached at (651 )772-7965 I look forward to our contmued
work on thiS project
Smcerely,
9'-'" B. m4
Jason B Moeckel
Stream HabItat SpeCIalIst
Attached Income Contract
Acceptance Letter
cc
Larry SChmItz
Duane Shodeen
Jerry Johnson
.
AN EQUAL OPPORTUNITY EMPLOYER
.
.
State of Mmnesota
Department of Natural Resources
Metro Region
DEPAImlENTOF
NATURAL RESOURCES
1200 Warner Rd
St Paul, MN 55106
(651 )772- 7983
Jul) 15, 1999
F.M. Frattalone E1:cavating & Gradmg Ine
3066 SI)ruee St
St Paul, MN 55117
Dear Sirs
This IS to mfonn you that on June 17 1999 you were the successful bidder on Project 99-8-6F Browns Creek
Channel Reahgnment. at your bid pnce of $.J.75.8.J..J. 50 Award of the contract will be made upon receipt of
) Ollr
,/
~Contract
~ Certificate of Insurance (lllclude bid number on form)
V Payment and Performance Bond
These documents should be sent to me at the abO\,e address Work cannot proceed until the Items checked
above are received and apprO\-ed and you receive a NotIce to Proceed along 'Hth an e'\ecuted copy of the
contract (or bId acceptance) Please contact me at the abO\e number If)ou ha,e questions relatmg to the
processmg of the bid documents
As stipulated m the bid sohcltatIon If the above documents are not recen,ed m the time frame mdlcated your
bid secunty Will be forfeited and the contract awarded to the ne'\t lo"cst acceptable bidder If you have
questions relatmg to construction or adImmstratlon of the contract contact Kun Waldof RegIOnal Engmeer at
(651)772-7989
Smcerely
DEPARTMENT OF NATURAL RESOURCES
,- ~~ ~/. /---L.
// /./~~
La ry 5cfumtz
RegIOnal Busllless Man r
-, cc Kun Waldof
Tun Peterson
Duane Shodeen
Jerry Johnson
Jason Moeckel
City of Sttlh~ater
File
State ofMmnesota
Department of Natural Resources
CONTRACT
DEi'ARTMEHllJf
HATU~AL RESDURCES
CFMS Contract Number
lVlAPS Order Number
R2960000001116
DNR Project Number
99-8-6F
Vendor Name
F.M. Frattalone Excavatmg & Gradmg Inc
State of
IncorporatIon
Mmnesota
Bid Acceptance
D,ltC:
July 15, 1999
Partners Name(s)
BusIness Address 3066 Spruce St
St Paul MN 55117
BId Datc June 17 1999
Contract Completion
Date November 19
1999
Encumbrance
Date July 15
1999
Amount Four hundred se\enty-fhe thousand thousand eight
hundred forty-four and 501l00s dollars
$.J.75 8.J..J. 50
I:;;'.c:
---
1'1_
I DATE AND PARTIES
THIS AGREEMENT IS made between the State of Mmnesota herem called ST ATE and the VENDOR named
above herem called CONTRACTOR All data regardmg thiS contract mcludmg BID DATE AMOUNT DATE
OF ACCEPTANCE CONTRACT COMPLETION DATE ENCUMBRANCE DATE STATE OF
INCORPORATION PARTNERS are noted above
WITNESS THAT The STATE actmg through ItS COl1U11lSSlOner of Natural Resources has advertised for the
proJcct descnbed as follows
~I
BrO\"\-n s Creek-Channel RealIgnment
Wasllll1gton Count)
II SPECIAL CONDITIONS
WHEREAS the CONTRACTOR has submitted a signed bId and other related documents hereby made a part of
tIllS contract as If fully set forth herem to constmct the project for the payment of the sums set forth 111 the bId
which sums amount to a total contract pnce
.
.
.
.
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III PRICES AND WORK
THEREFORE. the CONTRACTOR. m consideration of the pnce and compensation set forth m the bid agrees to
furmsh e'\cept as may be otherwise provided herem all labor services means of constmctlOn and matenals
reqUIred for and to construct mstall complete and fimsh tIus project m the most \"orkmanhke and substantial
manner to the satisfaction m e, ery respect of the Arclutect or other designated representative of the State. wlthm
the time herem stated allm accordance \..,Ith the tenus of tlus contract and the plans speCificatIons and speCial
provIsions mcludmg all addenda pertammg to tIllS project on file at the time the bid was opened m the office of
the RegIOnal Busmess Manager Department of Natural Resources \\hlch are made a part of this contract as
though fully set forth herem
IV CONTRACT COMPLETION DATE
Tune IS of the essence m completmg tIus contract The CONTRACTOR shall commence work upon receipt of an
e'\ecuted COpy of the contract and a 'Hltten notice to proceed and shall proceed ,..,Ith dlhgence and complete the
project no later than the PROJECT COMPLETION DATE as noted
V REQUIRED SIGNATURES
Tlus contract shall become bmdmg upon the parties ,.., hen Signed by all authoflled personnel mdlcated below and
when funds are encumbered for the full amount of the contract
VI EXECUTlON
IN WITNESS THEREOF the State has caused tIllS contract to be Signed b" lls authonzed officers and the
Contractor
NOTE IF THE CONTRACTOR IS A CORPORATION THIS CONTRACT MUST BE SIGNED BY EITHER
THE PRESIDENT VICE PRESIDENT OR CHIEF EXECUTIVE OFFICER OF THE CORPORATION
IF THE CONTRACTOR IS A PARTNERSHIP THIS CONTRACT SHOULD BE SIGNED BY TWO MEMBERS
OF THE PARTNERSHIP
CONTRACTOR APPROVAL
Signature
Title
Date
Signature
Title
Date
APPROVED ON BEHALF OF THE STATE OF MINNESOTA, DEPARTMENTS OF NATURAL
RESOURCES AND ADMINISTRATION. PURSUANT TO DELEGATION ORDER
ApprO\mg Signature
~I
Title
RegIOnal Bu..mess Manager
Date
STATE OF MINNESOTA, ATTORNEY GENERAL. Applo\ell a~ to form anll c"\ccutum
Appro, mg Slgnatur e
Date
Title
Asmtant Attor ne) General
, .
I
I
STATE OF MINNESOTA
INCOME CONTRACT
Income Contract # j: 10 g.(
(Dcpanmcn' of Admlll1Strabon w1l1 provlClc)
.
TIns contract, and amendments and supplements thereto, subject to the Laws of Minnesota, IS by and between The CIty of Stillwater
_(hereinafter "PURCHASER") and The State of Minnesota. Department of Natural Resources
"STATE")
(hereinafter
WHEREAS, the PURCHASER has a need for a specific SCTVIce, and
WHEREAS, the STATE, IS empowered to enter mto mcome contracts pursuant to Mlnn Stat. ~ 84026
NOW, TIIEREFORE, It IS agreed
DUTIES OF STATE 'fI1e STATE agrees to proVIde the followmg
The State will handle all aspects of construction for the reahgnment of BroWll's Creek (STATE's BId Number 99-8-6F) including engmeenng deSIgn and
specifications, contractor selection, project management, and payment processmg
, II DUTIES OF PURCHASER The PURCHASER agrees to proVIde the follOWing
The amount by whIch the total bId for construction of STATE's project 99-8-6F exceeds $275,000, amount proVIded by PURCHASER under thiS agre -
WIll not exceed $350,000 Based on the bids recClved for thiS project haVIng an estimated cost at $475,844 50, thiS would YIeld a purchaser Obhgat~
$200,844 50, unless change orders are Issued dunng construcl1on and agreed upon by both parties
III CONSIDERATION AND TERMS OF PAYMENT
A CONSIDERATION ConSideration for all SCTVICes performed and goods or matenals supphed by the STATE pursuant to thiS contract shall be paid by
Ptm.CHASER as follows
100% of the amount m paragraph II above to be paId upon presentatIon of documentation by the STATE of the amount of the successful bid for the above
project and the STATE's acceptance thereof
B TERMS OF PAYMENT Payment shall be made by the PURCHASER WIthin 30 days of presentation of documental1on prOVIded for m paragraph IlIA
above
IV TERM OF CONTRACT This Contract shall be effective on June 17 , 1999, or upon the date that the final required signature IS obtamed by the STATE,
pursuant to MinD Stat. fi 16C 05, Subd. 2, whlcbeveroccurs later, and shall remain In effect until December31, 2001, orunlll all obhgallons set forth In thiS
Contract have been sallsfactonly fulfilled, whichever occurs first No work should begm under thiS contract unlll ALL reqUired sIgnatures have been obtained and
PURCHASER IS notified by the STATE's Authonzed Representative
V CANCELLATION TIns contract may be canceled by the PURCHASER or STATE at any hme, WIth or WIthout cause, upon thIrty (30) days' wntten notice ..
the other party In the event of such a cancellation, the STATE shall be entItled to payment, detenruned on a pro rata baSIS, for work or seTVIces satlsfacton~
performed
ADMIN IOShnc wpd (07-O1-98)
Income Contract
(A.encv lD'Iumber!
I
Olea: d~fT
VI
AurHORIZED AGENTS The PURCHASER's Authonzed Agent for the purposes ofadmInlstrabon of thIS contract IS KIavton Eckles. City of Stillwater
En!!IDeer The STATE's Authonzed Agent for the purposes of adIT1lmstratIon of thiS contract IS Jason Moeckel. DNR Metro Flshenes
. Each authonzed agent shall have final authonty for acceptance of SCfV1Ces of the other party and shall have responSIbility
to ensure that all payments due to the other party are paid pursuant to the terms of thiS contracL
e
ASSIGNMENT Neither the PURCHASER nor the STATE shall asSIgn or transfer any nghts or oblIgatIons under thiS Contract WIthout the pnor wntten approval
of the other party
VIII LIABILITY Each party WIll be responsIble for their own acts and behaVIor and the results thereof The STATE's lIability WIll be governed by the Mmnesota
Tort ClamlS Act, Mmn StaL ~ 3 736 and other applicable laws
IX AMENDMENTS Any amendments to thIS contract shall be In wntIng and shall be e"<:ecuted by the same parnes who executed the ongmal contract or their
successors m office
X DATA PRACTICES The PURCHASER agrees to comply WIth the MInnesota Data PractIces Act as It applIes to all data proVIded by the STATE In accordance
With thIS contract and as It applIes to all data created, gathered, generated or acqUIred In accordance WIth thIS ContracL
XI JURISDICTION AND VENUE TIns Contract and e"<:ecuted amendments thereto, shall be governed by the laws of the State of Minnesota Venue for all legal
pruceedlngs ansmg out of t1us Contract, or breach thereof, shall be In the state or federal court WIth competent JunsdlctIon m Ramsey County, Minnesota
XII STATE AUDITS The books, records, documents, and accountIng procedures and practIces of the CONTRACTOR relevant to tlus contract shall be subject to
e"<:aIT1lnatIon by the contracting department and the LegIslatIve Auditor
XIII OTHER PROVISIONS (Attach addItIonal pages as necessary and Incorporate by reference here) OthCTWlse "none"
IN WITNESS WHEREOF, the parnes have caused thiS contract to be duly executed Intendmg to be bound thereby
.,OVED
~CHASER
PURCHASER certIfies that the appropnate person(s) have e"<:ecuted the
Contract on behalf of the PURCHASER as reqUIred by applIcable arncles, by-
laws, resolutIons, or ordinances
By
By
2 STATE AGENCY
Contract approval and certIficatIon that STATE funds have been encumbered as
reqUIred by Mmn Stat ~~ 16A 15 and I6C 05
~~~ ~~(;M
TItle
I ::re
Date
Copy I - Slale Agency {fully e-<ealled ongmal
Copy 2 - Purchaser
Copy 3 - Attorney Gener3I
Copy 4 - Slale Agency Accountmg
3 ATIORNEY GENERAL
As to form and e"<:ecutIon
P , \l
OEPARn,FN f 0.,5 Ai!.:'l~SI'MrDI
COr.:TA1>.l:1 ~1' 'I,(l ,.rn a:l'Y./SQlIf
.
ADMIN IOShnc wpd (07-O1 98)
Income Contract
CA2encv 10 zr.-.umbcr)
1
,
.
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.
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MEMORANDUM
TO
Mayor and Council
FR
City CoordInator
RE
St CrOIX Caterers Management agreement
for Rec Center and Lily Lake Arena
DA
July 30, 1999
Discussion:
Accompanymg thIs memo is the revised agreement between the City of StIllwater and St.
CrOIX Caterers for management of the St. CroIX Valley RecreatIon Center and Lily Lake
Arena. The agreement is simIlar to the current agreement except It does not include
prOVIsIons related to construction and start-up ServIces. In other words, the agreement
now contaIns proVIsIons only for what is called the "Operational Phase".
The changes mclude some increases in costs for the Manager and AsSIstant Manager as
well as the customary COLA increases. However, the management fees have not changed
and remain as: 5% of the gross revenues not to exceed $35,000. Also, we have tried to
come up with language wherein the City creates the budget and the management firm has
the responsIbility to opemte within the budget. However, It also recognizes that budgets
are estimates of revenues and expenditures, that they are subject to change, and is
therefore, not the entire responsibility of the management firm. On the other hand, the
agreement does provide for predetermined or set costs such as the management fees,
salanes for Zamboni Operators, Manager, Asst. Manager, Attendants, etc
I believe that St. CroIx Caterers have provided an excellent management service thIs past
year (especially Doug Brady who worked very long and hard to keep everybody happy)
and I would recommend that the agreement be approved for the next year
In regards to the results of operations, staffhave been workmg with Springsted, Inc., and
City of Mahtomedi staff to develop a proforma for evaluatmg the financial feasibility of
partnenng With Mahtomedi to build the second sheet of Ice at the Rec. Center. The
proforma should be completed WithIn the next two weeks. The proforma has been
expanded somewhat to include financiallOformatlOn related to the past year and to future
years operations for the current facilities TIns Will help us understand the "net affect"" of
adding the second sheet as well as to determme the results of operations of the current
facilItIes.
Recommendation.
CouncIl approve recreatIonal facilItIes management agreement between the City of
StIllwater and St. Croix Caterers ,.
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NO 348
1ie2
,
CONSULTING AND Mk'iAGEMENT AGRIDUNT
This Consulting and Management Agreement ("Aer=nenf') IS made thiS _ day of
. 1999. betWeen the CITY OF STILLWATER. a Minnesota municIpal
corporatlon (the "Clty"), and HOME RULE CITY OF lHE THIRD CLASS with offices at 216
N 4th Street, Stillwatert MN SS082, and ST CROIX CATERERS, INC., a Minnesota
corporation, with offices at 301 S Second Street, Stlltwater, MN SS082C'St Croix'').
Wll'1BSSETB
.
The Clty is the owner of Lily Lake Ice Areua ("Lily Lake") and the Sl Croix :Recreation
Center, 167~ Market Dnvc, Stillwater, Minnesota, wbich features an in.door ice arena. and
outdoor ice link and a multipurpose domed field house (coJlectively. the oapaeilities').
St. Croix is in the business of managing and marketing ice rinks and sports and
ente....ainment facilities. St. Croix has the knowledge and experti5c 10 manage and 1t18l'k2t the
F acUities.
NOW, THEREFORE. in consideration of mutual promises and other consideration the
parties agree as follows.
ARTICLE I
OPERATING CONDmONS
Section 14 Term. Abr May 1, 1999 and ~nMuing until May I, 2000, St. Croix .
wIll provide tbe City Wltb the services set forth in this Arncle. NotWIthstanding the foregoing,
the City will have a nght to terminate this Agreement, for iu convenience. upon net less than
Sl~ (60) days prior written notice to Sl Croix. In tlus event the City must pay to St. Croix all
amounts owing to St. Croix and ICClUed tbrough the date of 1ermiJIation. it being understood that
the purpose of this termination right is to comply witb so-called "safe baTbot' pidelines for
management colllnCts under Section 1301(e) of the Tax J.efonn Ad: of 1986.
Section 2. ResuoasibRities.
1.Ctt St. Croix's Responsibilities:
a Mukebn8 and promotion St CroIx must perform all marketing actIVIties
whicb will be undDJ'taken to maximize the use of the Facilities by all persons, provide
maximum revenue, as defined in Paragrapb 2.01n below St. Croix will cnnduct a
promotional campaign for the Facilities m accordance with a plan Cor promotion which
must be prepared and submitted to the City for approwl within forty-five (45) day, after
the date of the agreement
b Scheduhns St Croix must develop and maintam all schedules for events
held at the Facility and sehedubng must be aa:ompJisbed in accordance with a rate
sch.edule and &dUty use policy established by City policy. appbcable law. and in a
manner to maximize the use cfthe F8C1bnes so as to provide maximum Revenue., for the
City
.
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1-.0.348 003
c ConcessIOns. St. Croix will provide concesaaon sem.C8S at the Facilities
for the sate, through manual service, vendmg machanes and other methods (collectively,
me "Conc:ssio",")
d. MJintensnce St. Croix must perl'onn all mmor maintenance or the
Facilrtics. proVIded that tbe responsibihties are limited to ordinary and rou.tme
maintenance.
e Custodial and Clanins Services. St Croix must lJIlnide all routine
c1eaniol and janilorial services at the Facilities.
r. Pest Contml. S" Croix must perform aU necosaary pest control servtces,
whether performed by Sl Qcix or a pest control service cagagcd by Sl Croix.
g Snow R.emoval. SL Croix must perform all ,now removal semc=s all the
pathways and sidewalks adjacent to the 'Facilide9.
b. Trash RemovaL St. Croix is responsible for nmovaJ of all trash trom the '
Facilities ad agrees that it will net pemut any employee, to place reme outside the
buildings aD the Facility, except in designated Dumpsters, the locatIOn o( which must be
approved by the City
i ~onal Sm'Vices. 8t Croix wiD direct all services required to stage
(set up and take down) the Facilities for each event mcluding, but not limited to. loading
III L~d loading _ the lei rink. dasbcr beams. the soccer tlocl' and other spans event
setupS. St Croix must bite and manago ail management statt ticket sales personnel,
ushers and od1et pel'SOImel required for the operation oftbe Facility. including. but not
limited 10, ticket tIkin& program distribution aDd assistance to patroDS geaeral, induding
the handicapped.
j. Ticket Sales Sl Croix must pafonn all upcdS of ticket sales for events
and activic.es including camputerized tickets Ticket sates services will include orcleri.'1&
selling and aCCClWlting for tickets, reporting t&eket revenues for a given event for eacb
user of the Facility, cash and credit card proc:!ssing, complete auchting and accounting for
each event
1c. Securitv Sl CroIX must arrange tor proper security for evectS at the
Facility and for &eneral securil)' when events arc not in progress The security may be
provided by St. Croix or by contract, in its discretion. SL Croix must nMe?I exterior
crowd t1W1agement and tratfic control With the Stillwater Police.
1 Licenses and Permits Sr. CroIX must ObtllD and maintain, on behalf of
the City, all hc:enses and pernutl necessary for management and operation of the
Fac~lities
m. ~e 'Fund Estabhshcd. On or before the eff~tive date of this
Agreement, the City will &SabUsh separate fimd~ separate from any other City mnds
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MAGN.JSON L::t.. F r RM -+ 4308El1a9
1'-0.348
which will be the exclusive use of all ra=pts IUd disbursements related to this
Agreement eSporu Facilities Fund").
a Collection ofRrlenues. St. CrOIX wdl be responsible for the colleaion of
all revenues "Revenue" is detrned as the total amount recelved by St Croix or any ather
person or entity operaUD8 on Sl Croix's behalf from third parties, directly or indirectly
arising out or the connected with and on behalf or the facility, including without
hmitation rental fees, use fees. concession sales, tranSactlons for casb, less appllcabl:
taxes and except for comributions, IntereSt eanungs or other Revenues that may be
c:oUected by the City from time to time AU Jlevenues generated by the IIse of t."te
FacIlities and collected by St Croix will be depoaited by St Croix in a designated
deposl1ory within ~four (24) hours of reocipt. The Cit.y will also deposit cy
Revenues it may calleat tom time to time rcIatcd to the Facilities in the appropnate
depository The City IS authorized at any lime to obtain infbrmation and records from St.
Croix concerning proof of payment and venfy and inspect any records
o Disburllements The City will make disbursements fi'om the Sports
Facilities Fund to pay budgeted operaUns expenses. Any I1Utborlzed ttJqJeDSe jna;md by
the City or by St. Croix mutt be: disbursed by tbe City from the Fund. St. ClOlX must use
a putdtasing system approved by the City and similar to the purchasing syStem
established for other City funds
p. Meerinp St Crob, must, upon ten (10) days written notice, a.ttend
meetings held by the City of Stillwater Parks aad Recreation Commission for the purpose
of providing reports on the operations of the Faciliaes and/or to discuss issues or
problcmJ concerning the operations ofthc FadUties. AttondaDce at meetings held by the
City Council will also be required. upon ten (10) days written notice, for discussion of
issues cr problem. that may require such meebDP
%.0% Oty'l Rapo..ibilitia:
I. Operating Houn. Determine the operating bours and rate sclu:dule of the
FaciJiues and its various components in consultatlon with St. CrOIX
b. Trash Removal Haul trash tom the Slte, provided trash is ptaced In
dumpsters providecl by the City
c Snow Removal Plow snow i'om par.lcing lot areas to be used by visitors
to the Facilities and St. CroIX staff
d Maintenance Maintain all outdoor areas of the Facilities unless
spec1fically listed as a Sr. CroIX responsibility
e
effortS
Marketini AsSist St Crouc when pos61ble in its promotion and marketing
f. Fee A9proval. Approve all fees to be charged by St. Croix. inCLuding
"mark_up" for rC3&lc itemS such as sports equipment and food and beverages
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137/28/99
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I#e:
~ L..AW F!RM "7 4-<a38139
g. Bond Payments. Make all debt service payments in coanectwn with tile
Tax Exempt llevelWe Bonda used to consttUCt the proJeel and all related accounting md
legal services usocllted WIth this bond issuaace. It is u..,derstood that the debt sc.'Vice
payments are to be made from lleYcnuc3 generated by the Facibties, to the extent
aYallable.
b. Budjet. Approve and/or amend the annuaJ budget IJId work program
submitted by St Croix
Section 3. Budl!et lad Rennu. ReaortJ.
3.01 The City, in eoJIsukatinq with St. Croix. will develop an estunated Revenue and
Expense Budpt for the period bcaUming May 1, 1999, and ending Apn130. 2000 The budget
will become a part of this Apeemeut md win be aUac:hed u Exhibits "'A" J "BJJ and ole'. The
budget will be used as a tool far the effective manqcme."Il of the Facihties and for evaluating the
results (If operations. The budpt may be amended fi'om time to time by the City and 51. Croix
by written qreement. The City and St. CJOix will use dleir best efforts to ensure the eB'ective
m&nage!nent ofltevenues and expenses ...!atcd to the Facilities.
J.tl2 The propoRd budget muS be reYiewed by St CrOIX within thirty (30) days after
submission. Upon approval by St Croix. whicb approval will net be unreasonably Wltt.heJd, the
proposed annual budget will become the final budpt for the penod until April 30~ 2000.
3.03 St Croix and the City may revise the Budget at any time by mutual wr.tten
aereement.
3.04 Wen fifteen (IS) days after the end of each calendar month and within forty-
five (~days after the end oftbe Contract Year7 5t Croix must deliver to the City a tnIe and
calTeCt statement certified u true and corm:t by an offiecr of St. Croix, of aU ReveroUes of the
preceding calendar month ami Contract Year, as the case may be, together \\0$ any reasonable
supportina documentation requested by the City
3.05 5t Croix nut deliver to the City on a daily basiJ a copy of the depooit made for
that day and I revenue report by type of :Revenue, including dollar amount and purchaser that
reconciles to the daily deposit. Revenue reporu far Saturday and Sunday depOSIts will be
delivered to the City on the next businesa day
Section .t. The Man.,emeat '[ee: Additionalll'ea.
~.Ol St Croix wjll be paid a me equal to five percent (5%) of the gross revenues
("Management Feej, not to exceed a total fee of !hilty-five thousand and no/lOO doBars
($35,000 00) for providing managemem services The fee win be paid as follows.
The fees Will be paid at the rate of three dJousand seven hundred fifty and noli 00
dollars (SJ,750.00) per month thereafter to the end of the Agreement. The final
payment will be adj1J!ted, if necessary, so that the total fees do not exceed the
lessor of five pen:ent (S%) of the gross I'C"JeDUes or thirty-five thousand and
no/loo dollars ($35,000.00) If after the adjustment the rea paid to St. Croix
Page 4 of 12
07/28/99
MPGNJs:::N LFtIaJ F: RM -+ 4-<a38I2l9
NO. 348
1.5 45
exceed five percent (5%) of the gross revenues or ulIrty-five thousand and noIIOO
dollars (535,000.00), Sc CnDX muat rebate to the City the amount oVeIl'aid St.
Croix will pay any rebate due to the City no taler than thirty (30) days after the
~ratiot1 of this Agreement
Sertion 5. raWleat of Manaeelllent Fees- Penon.) Semce5 lad OperatiRI!
IJDtnles.
5.01 From the SportS F..ilit) Fund. the City will pay the Management Fee on the
first business day of each month for the precediq month and will pay - Personal Servtces
Expenses, as defined in attached ~1>>t B u developed pursuant to Paragraph 3.01 above, as
they are incurred in the ordinary course ofbusiness and wit!un twenty (20) days after receipt of a
Pcnonal Service &penae invoice from Sl Crcnx. That portion of me Operatmg Expenses that
wiD remain the responsibility of the City and wilJ be paid directly by the City are defiued on
Ex.~bit C u developed pursuant to Parl@flPh 3.01 above.
5.02 In the event that me Spans Fac;ility Fund is insufficient to cover the Operating
Expenses and the Management Fee due arid payable during a month. the Deficiency will be paid
by the City
5.03 Representatives of Sl Croix's manapment and the City must meet not later
than the twentieth (20th) day of each calendar month to revtCW revenues and operating expenses
for the prior calendar month
.unCLE n
t;ONCESSlONS
Sedon 6. Oaendans.
Ii.Ol Sl Croix will cause the Concessrons to be operated and conduaed so that all
persons who patronize the Facility will always be promptly and satisfactorily servee. All foods
and beverages sold must always be of the lughat standard of quality and purity. must be stored
and handled at all times consistent with ex=lJent standards of sanitatJo~ preservation a.l1d purity.
must always be well prepaml and aatisfactcrily served and must always conform to the
requirements of all applicable federal. state and mumcipal laws, statutes, ordmances and
regulation. No imitation, adulterated or misbranded commodities may be storc~ displayed or
sold by St. Croix or any employees or CODtraetors.
6.02 The City and St. Croix acknowledge that it is not always feasible to operate all
the CODcess&ODS on a daily basis. Periodically, the City and 5t Croix WIll confer in an eff'on to
agree upon the nature and scope of operation which is consistent with their respective interestS.
St Croix will provIde reasonable and adequate service consistem with the activities a.t th:
LocatIon for each event.
Section 7. Ca~ital ImarovemeDD. Eouipmedt. ReDair and Maintenance.
7.01 It may be desirable to consider additional capital improvements ("Additional
Capital Improvemems") and the purchase ofaddinonal equipment C'Addittonal Equipment") for
Page 5 of 12
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NO. 348 Cl07
the Premises. At lII1Y time St Croix or the City may request A meeting to confer to consider ~be
advisability of any Addillonal Capital ImprovementS aDd AdditIonal Equipment No pun;bases
of Additional Capital Improvements or Additional Eqwpment may be undertaken without the
pnor wntten agreement oftbe City
7.o~ St. Croix must maintain and repair the EaUJl)mcnt, the AddiuonaJ Equipment,
and replacements thereat; the AddmOlll1 capitallmprovemems and replacements thereof in
accordance with the Budget and all manufad.urers' warranty and prcveutive mamtenance
requirement&, and the cos. thereof.
7.03 Tho City, at its expense and not as .. Operatlnl Expense, must rep1ac:e all
Equipment, Additional Equipmeat, Additional Capital Improvements, and replacements, USing
prudent D\J!Iiness JudlJllent givina due effect to the ~ age. oDsoloJceoce aDd immme:rt
obsolescence of such assetS.
7.04 Sl Crci.~ will be responsible for the ordhtary housekeeping and cleamng of the
Fa.clIity and the Equipment, Addinoaal Equipment and Additional Capitallmpravemenu.
ARTICLE m
GENERAL TERMS AND co~mOn
Sedio.al. }leDra-tation .r tile City. The City represents and warraats to Sl
Croix as an inducement ~ St. CrolX enterinll mto this Ageemcmt, tbat it is the City.S intent that
the Facility WID be peruutted to be open 10 the paying public in a manner consistent with
industry practices.
Seelion J. Standard of ODenaion. St. CroIX represents and warrantS to the City that
it will maintain an efficient and hip quality operation at the Facility comparable -:.0 other
locations containiDI faeilities shndar to these of the Facilitiel
Seetiaa 10. Accoundn. RecDrds.J~eaorU lad Practices.
10.01 St Croix must ninrain ac=uDtinS records relatiDg to the Facilities using
accou.ntins practices in accordance wIth generally at:ceptcd accounting prineiples consistently
applied.
10.01 St Croix must establish internal financial control policies and pracnc;es which
are 111 ~cordance 'Nitb generally accepted standards tn the mdus!ry and reasonably acceptable to
the City
10.03 The Clty will haw unlimited access to all accounting records and supponing
documemalion of St. CroIX relating to the Faatity during the tam of this Agreement and for a
period ofthreo (3) years thereafter. The right to access will be exercised in a reasonable manner
Page 6 of 12
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15.45
Seftioa 11. Default. R12ht to Cure. Consent to Jarisdiction alld Waiver ofJlII'V
TriaL
11.01 It WIll be an event of default rEvent of Default") hereunder tf either party
hereto.
a. Fal}s to pay or deposit sums due by one party to the other within seven (7)
days after written notice by the other of sueh failure, or
b Fails to perform or comply wrth any other obligation of suc:h partY
hereunder Wltlun thIrty (30) days after written ooticc b) the other of such failure (whIch
notice will !lpeciiy, 10 sufficient dewJ. the spemfic circumatanc:s 110 as to give the
defaulting party adequate notice and the opportunity to cure the same); provided
however, that if the default is of I nature that it caanot be cured within thirty (30) days.
then the defaulting pany will not be deemed m default hereunder if Jt commences to cure
the default within ten (IO) days after the effective datc of the notice of such default and
diligently process to cure sucb default within ninety (90) days after the eifcctive date of
notlee.
11.02 Tne panics agree tbat it is in theU' best interestS to resolve any disputes or
defaults, and, e.ceardingly, agree, that prior to the exercise of any remedy granted hereur.der, at
law ar in ~uity. upon an Event ofDctault, the perucs will, in geod faith. eOnSJder alternative
dispute resolution procedures. including. without limitatiOn. ariJitratiOD and media.ticn. The party
who wishes to exercise its remedies will notIfy the other paay the1'eo( wlueh notice wiU specify
the mternaUve dispute resolution mechl.lll5m that the exereising pattY Wlsbes to employ (the
uExercise Notice") The parties will attempt in good faith 10 resolve the default by the
altemallve dispute resolution mecbamazn to which they agree, (lndudJDg, wrthout limitatio~ the
tnnding nature of any such alternative dispute resolution proceeding); proVided however that if
no such resolution has been achieved withm ninety (90) clays after the effective date of the
Exercise Notice, the exercising party may proceed to exerctse its other remedies, including,
without limitation, terminatIon oftbis Agreement.
11.03 The parties Ind each of them hereby IIfnOcably submits to the jurisdittlon of
Washington County Minnesota District Court over IJ\Y action or prcceedir.g arisng out of cr
relating to tius Agreement any other document C'l1denctng the: transactlon contemplated by this
Agreement
Sedlon 12. Insurlnce.
12.01 In connectton with the employment of 113 employees, SL Croix win pay d!
applicable social.ecunty. re-employment, workers' compensation or other employment taxes or
contributions of insurance, and WlU comply with aU federal and state laws L?1d regula:ions
relatiDg to employment generally, minimum wages, scclal security, re-crnployment insurance
and worker's compensation Sl CroiX will indemmfy and hold harmless the City from all costS,
expenses, dalms or damases resulting from !Oy failure of Sl CroIX to comply with thIS
Sect1.on 1201
Page 7 of 12
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I"'lFGI..:SON L::tu FIRM ~ 43088B9
1.,0.348 lil09
12.02. Sl Croix must pmwre and maintain insurance against any use or occupancy by
St. Croix of the Facility or the operations of 5t Croix at the FacIlity (which operations nmst
inciude, without limltanon, concessionaire uses. sublettlJlg and contract with independent
contrmors) aDd must name the City, its officers. dir~ elected OffiClc.lS, employees and
affiliates as additional insureds thereOn. Tho amountS of suc:h coverages will be as renews:
L For PropCIty Damage and BodIly Injury, and Automobile Coverage
'2,000,000 per Occurrence and $2,000,000 Gcnc:ral Aggregate.
b Produet8-Completed Operations Aggregate 52,000,000
c. Personal a..'ld AdVertiSiDglnjwy $1,000,000 per Occurrence.
d Medical Expenset. 5S,ooo per Occurrence
12.03 City must procure allllisk Property lDsurance for the completed value of the
Facility to cover the Facility including Sl Cf()lX'S use, occupaney and OpemiOD of the Faa;i1ity
against the pen1s offlre ancl other penis normally covered by An All Risk polky. The City must
be named insured on the property i~. The City ancl St. Croix agree to WIIlve all nahts
against eacb other, and each other's subsidiaries. affiliates. apnts and employees. for damages
cowred by the property insurance.
Sectioll13. JndemllitY. St. Croix agrees to indemnify, lloJd harmless, protect, and
defend City or City's apnta. representative! aad any affiliated or related entlues against any and
ail claims, lolS, liability, damages, coats and ex}Jeoscs, including reasonable attolUy's fees, that
are alleged to have occurred as I result of or due to the breach of contract, negligence or ",illful
misconduct of 5l Croix, its apnts. COJUUhIaU. subcontractors, employees or representative,. to
the extent that such claim, loss. liability, damage. cost or expense is alleged to have been eaused
by 5t. CrOIX, its agents, consultants, subcoJ1traCtDrs, employees or repreaentative 5t Croix
hereby waives any claims it may, now or in the tutur~ have against City wbich claims are or
should have bean ,overed by the msurance specified III this Agreement By this inclemnlty.
which is not intended to be the procuremcn& of Insurance, the Cily in no way knowingly or
intentionally waives its "maximum liability" as specified in MUm. Stat 5466.04.
Seelio. 14. Danaaa to and DatruetiOl1 of the LKatioa. If all or part of the
Location is rendered untenantable by damage ti'om fire and other casualty which, in the
reasonable opinion afthe City,
a. Can be substantially repaired under applicable laws and governmental
regulations within three hundred sixty-five (365) days ii'om the date of such casualty
(employing normal consuuc:don methods without overtime or other prenuum), me CIty
w1ll forthwith at iu own expense repair damage other than damage to ita improvementS.
furniture. chattels or trade fixtures During the period duriog which the Facility or any
part tbereof remasns untenantable untll the Facility resumes tun operation.
i The Manasemell1 Fee must be reduced accordingly, and 5t Croix
and the Cay must jointly decide on an operating budget fer the duratIon of tbe
Pmge 8 of 12
e';',28/9S
15 45
MAGl-LSON u=t.! F! RM ~ 4308809
t~O.148 vi0
Tepau- period and jomtly detemnne whether to retatn personnel ouring the rep3ir
period, and
u Subject to apphcable law. the term of the Agreement ~ilJ be
extended by the amounl of tune lD which the Facilities are <;losed to the general
public due to the damage
b Cannot be substantially repaired under applicable laWI and governmental
regulations With three hundred 8JX1y-tive (365) days n-om the date of such casudty
(employing normal construction med10da without overtime or other premium). the:1 the
City must notify St Croix thereof In such cue, either the City or St. Croix may elee~ to
terminate this Agreement U olthc date of the casualty by written notice delivered to the
other
.
Section 15. EmDloveel.
15.01 All persons engaged at the Facility in aperatina any or the SetVlGCS hereunCeI'
are the sole and exclusive employees of St. Croix and must be paid by St Croix. In connecUon
with the c:mployment of its employees, St Crmx will pay all applicable social security, re-
employment insurante, worbrs' compenaaticn or other employment taxes or contn!rJ'tions to
insurance plans. and rctlrement benefits, an4 must comply with aU federal and state Jaws and
regulations relating to employment gene:rally. minimum wages, .3Ccial security, re-cmployment
insurance and worker"S compensation. and w1l1 defend, indemnify and save tbe City harmless
frcm any responsibility tbere~. Sl CroIX must comply W1th all applicable laws. ordina"lces
and regulations including, without limitatio~ these pertauung to human rights and
noncbscriminatlon set tbnh in Minn. Stat. SlatS9, Minn. Stat Ch 363 and the St1l1water City
Co<le as the same may be amended from time to time, all of which are incorporated hemn by
reference. Notwithstanding III1Y provision of this Agreement to the contrary, 1tUs Alreement
may be canceled ar tcnnbwed by the City for a YlOlaUan of tlus puagrapb, in addition to the
penalty proVisions which may be invoked by the Cny pursuant to the above cited statutes and
ordinances.
.
lS.02 St Croix Will employ trained and neatly dres5cd employees and the employees
must conduct themselves at all tima in a proper and respectful manner Any dismissal must be
ill accorda.nce with applicable federal, state or local laws which may be in effect, and St. Croix
will defend, indemnify aad sa.ve the City barmlesll from a.."y claim, cause of aeriOI\, expense
{including attorney.' fees}, Joss, cost or damage of any land or na.ture arisang therefi'om, except
in the case of express wriueD direction tom the City
SeetioD 16. N01lwaiver The failure of c1thc:r party at any time to emcra: a provision
of1his Agreement wlll In 00 way constitute a waiver of the provision, nor in any W&y a.ffed the
vahdity of this Agreement or any part herea( or the right of the party thereafter to enforce eac~
lU1d every provision hereof.
Section 17. Amendmellt The parties may amend this Agre:ment OnlY by written
agreement executed by the parnes.
.
Page 9 of 12
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NO. 348 ~11
1.5.45
Section I&. Choiu ot1.aw The \&WS of the State of Minnesota wtl! govern the rights
and obligations of the panics under this Agrea1Cnl
Section 19. ~el"1lbi1i" Any provision oittus Agreement decreed invalid by a court
of competent jurisdiction will not invalidate the remaining provisions of this Agreement.
Sadio. zo. Notiees.
10.01 Any nod" required herein WID be in writing and will be deemed effective and
recelved (a) upon personal delivery, (b) five (5) days after deposit in the United States mad,
cenified mall, return receipt requested, PO'. prepaid; or (c) one (1) business day after deposit
Wlth a natIonal ovemipt air couriert fees prqJlid, to St Croix or City at the foUowing addresses.
Ifsenl to the City: NUe Kriese!
City Coordinator
City of SI11lwater
216 North 4th Street
Stillwater, MN 55082
Diane DebJon
City Treasurl:r md Finance DtrcdOr
City of StIllwater
216 Nordl4th Street
Stillwater. MN 55082
If sent to 51. Croix: Richard Anderson
St Croix Catenns, 1nc
301 South Second Street
Stillwater, MN S5082
with a copy to'
10.02 The City's representative to 8t Croix in conDectlon with Facility opcrat1OJlS will
be Nile Kriesel, City Coordinator lUId Doug Brady w1l1 be the St. Croix On-site Manager. EIther
party may designate an additlonal or lIIOther representative or address fer notl~ upon giVlDg
notice to the other party pursuam to this paragraph. For tne purposes of this Agrament,
"busine.. day" will mean a day which i3 !lOt a Saturday. a Sunday or a legal holiday of the
United States Df America.
Semon 11. 10ftl Mateun.
11.01 Neither patty will be obligaled to perform hereunder. and neJther W1l1 be deemed
to be In default. if performance is prevented by fire. earthquake. flood, ICt of God. riot, civil
commotion or other matter or condition of like nature, including the unavallabllity of'sufficient
tbel or energy to operate the Location. or any law, ordinance, rule, regulation or order of any
pubhc or military auchcrity stemmin8 Crom die exIstence of eeooomlC controls, not, hostil1tles,
war or governmental law and regulations.
Page 10 of 12
12";',,28/9'3
1'.0.348
15 ~S
M~GNLSON Lqw FIRM ~ 43088B9
21.0% In the event of a labor dispute which results In a strike, picket or boycott
affecting the Facility or the services described in the Agreement, St Croix: win not be deemed to
be in default or to have breached any part oflhis Agreement
%1.03 Notwithatanding any ocher prOVlS1OD of this Agreement, in the event that the
State of Minnesota changes or tenmnates the statutoJy authonty of the CIty for building.
operating a.nd maintaining the Facilities, and the changes make this Agreement impractical or
unlawful to c:any out, the City has the righe to terminate tJU5 Agreement
Sectioll %2. Illt_raboD. Tins Agreement and all appendices and amendments nereto
embody the emire agreement of the parties relating to the services to be provided hereunder.
There are no promises, terms. condltions or abl1ptiOD! ether than those contained herein. and
thIs Agreement wdl supersede all preY10U8 communications, repr~At'ons, or agreements.
either oral or written, becween the parties hereto
IN WITNESS WHEREOF. the parties hereto have caused t1us Agreement to be exec".1ted
on the day and year first above wmtcn.
CITY 01" STILL WATER.
a Minnesota muniCIpal ,orporation
Jay L Ximble, Mayor
ATTEST
Morfi Weldon, Clerk
ST. CROIX CATEDRS, )NC
Rlchard Anderson, PTe3ldent
Page 11 of 12
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MAG'LSON Let.; FIRM ~ 4306Ba9
/-.0.348 ~13
STATE OF MINNESOTA )
)ss
COUNTY OF WASHINGTON )
On this _ day of July, 1999, before me, a NotarY Public within and for s&ld County,
appeared Jay L Kimble and Morll Weldon. to me personally known, who. bemg by me duly
sworn, did say that they are, respectively, the Mayor and Cay Clerk afthe City of Stlnwater. and
that this mstrument wu signed and sealed in behalf ofth.e City by authority of:15 City Cour.Cll,
and they acknowledged the said inlUUmeDl was the free act and deed of tbe Crty.
Notary Public
STATE OF MINNESOTA )
)sa
CO"L"'NTY OF W ASHlNGTON )
On tlua _ day of 1uly, 1999, before me, a Notary Public WIthin and for said Counry,
appeared l\ichard Anderson, to me personally known. who. being duiy swom, du:i say that he is
the President of St. Croix Caterers, Inc. and that this in!tTU4"l'1ent was Slgned as the free set and
deed of the corporation.
Notary Public
Page 12 of12
EXHIBIT "A"
Combmed Budget for LIly Lake and St. CroIX Valley RecreatIon Center
5/1/99 - 4/30/00
(To be determmed)
************************************************************************
EXHIBIT "B"
Personal Services Expenses
(To be determmed)
************************************************************************
EXHIBIT "C"
Expenditures - City Paid
(To be determined)
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MEMORANDUM
TO:
City CouncIl
FROM
Modi Weldon, City Clerk
SUBJECT.
Appomtment to Heritage Preservation CommiSSIOn
DATE
July 30, 1999
At the meetIng of June 15, 1999, Council accepted the resignation of Frank Langer from
the Hentage Preservation COmmIssion. The position was advertised as reqUIred by the
City Charter. One applicatIon was received.
The applicant is G. Dean Miller, 622 N 3rd Street.
The Hentage Preservation Commission will be reviewing Mr. Miller's application at theIr
August 2, 1999, meetIng. The CommissIOn WIll provide a recommendation to CouncIl at
the Tuesday, August 3 CouncIl meeting.
Return to: City of StIllwater, 216 N. 4th St., StIllwater, MN 55082
~-f.qor
.
Date:
CITY OF STILLWATER
APPLICATION FOR APPOINTMENT
TO ADVISORY BOARDS AND COMMISSIONS
C;; J Vi ~t1 (14f ~ \ er-
~~ ~ Nt Th It.( 7f,
Home Telephone 65/ - J.j~'t" U r t:(
Name
Address:
Work Telephone.
R et're&'
..
1
How long have you lIved m StIllwater?
~o
WhIch Ward
2
3 Please descnbe any preVIOUS expenence you have whIch is slmllar to servmg on a volunteer advisory
board/COmmIssion A, ~ .., ~ /.. .# /J ~ -t I? /J _ _ _ A. .
~~ ~ ~_ fl". ~ ~ ll~"""'tf.
4
Do you have a preferred Board/Commission that you are mteres~ ~;;~n~n? f ..
Yes ~ No _ If yes, fill in name ofBoard/Comrmsslon. ~1'IUc \l t'l<6e(V~"'''''M
~-
5
No ~
Would you consider an alternate appomtment?
If yes, whIch one?
6. Please descnbe any schedule conflicts With the reguaIj'meetmg schedules for the board/COmmIssions
I.
(I.e , routme travel, work sc_I;td~~ and the 11ke~i _ /.. _ .. f", ~~
~ ~ ~~ t9C~~.
Yes
7
8.
Why dO:rJ:..~..to ': ~~S1"':::..~ k.;. ~ ~
(J;sn~.A~ _
Please descnbe any other relevant mformatIon you would hke us to know
****Attach Adchbonal Sheets, lfnecessary****
THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DATA
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MEMORANDUM
To
Mayor and CouncIl
From
Sue Fitzgerald, Planner
Date
August 3, 1999
Subject
Hentage Preservation CommiSSioner AppoIntment
HPC has reviewed the applicatIOn of Dean Miller and would like to recommend hIs
appointment
.
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Menwrandum
July 30, 1999
TO: Mayor and City CouncIl
FROM:
JL~~
Klayton H. Eckles
City Engmeer
SUBJECT: Sidewalks on County Road 5
DISCUSSION:
Staffhas received the attached letter from the School District informIng the City that they
have mcreased the elementary walking boundary for LIly Lake School to 0.75 mIles. The City does
not maintain the Sidewalks along county Road 5. It has been past polIcy to leave these walkways
unplowed in the Winter. PublIc WorkslParks can add thIs to our maintenance program, but there
may be some cost Implications such as specialized equipment and contractors are sometImes needed
for thIs operation.
ACTION REOUlRED:
Give staff dIrections on CouncIl's deSIre regardIng County Road 5 trail plowing.
~,~
~ ~
--
STILLWATER
AREA SCHOOLS
....
Effective Learnmg Through Excellence m EducatIon
.
1875 SOUTH GREELEY STREET
STILLWATER, MINNESOTA 55082
351-8340 · V-TDD 351-8338
July 26, 1999
Mr Klayton Eckles, City Engmeer
City of Stillwater
216 N Fourth Street
StIllwater, MN 55082
Re County Road 5, Sidewalks
Dear Klayton,
ThIs letter IS to notify you that the school board has taken action that Will expand the LIly Lake
Elementary walkmg boundary mto CrOlxwood and the Cottages The elementary walkmg
boundary IS 0 75 from school
.
It is our understandmg that the Sidewalks along County Road 5 are maintained, m the WInter, by
the City If that IS mcorrect, please give me a call We are trymg to antIcipate some questions as
parents adJust to thIs change Thanks for your help
Smcerely,
4Qd~
Daniel C. Parker
Business Manager
DCP bc
cc. MIke Brabender
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July 30, 1999
TO:
FROM:
SUBJECT:
Board
DISCUSSION:
Menwrandum
Mayor and City Council
Klayton H Eckles f-t;~
City Engineer
RecommendatIon on Candidate for the Brown's Creek Watershed District
Attached IS a letter from Washmgton County that requests that the City submits a
list of nominees for consideratIon as a watershed distnct manager for Brown's Creek. It
is unclear at thIs tIme whether the current boardmember wishes to be reappomted.
Therefore, I would recommend that the City Council make suggestions as to possible
appointees
~,,:
_ ~SII~ 1
It^ lsIuiGTOII co~ __.f
W YEARs or PIOGIlDS & )fXYIUo
WASHINGTON COUNW Y I
r James R Schug
OFFICE OF ADMINISTRATION County Adm..
GOVERNMENT CENTER VIrginia R Erda
14949 62ND STREET NORTH. PO BOX 6. STILLWATER, MINNESOTA 55082-0006 Deputy Administrator
Office 651-430-6000 Facsimile Ma~h~l'!e_651-430-6017
July 16, 1999
TO: Cityffownship Clerks of:
Gran t
Hugo
Lake Elmo
Oak Park Heights
Stillwater
Bay town Township
May Township
Stillwater Township
The term of office for Jon Michels, Stillwater, on the Brown's Creek Watershed DIStnct, w1l1 expire on
October 21, 1999
State statute provIdes that the County Board may select watershed dlstnct managers from lIsts of nomInees
submItted by the mumclpahtIes that are wholly or partIally In the watershed d1stnct Such a lIst may be
submitted to the County at least 60 days pnor to the expiratIon of the term of office of a manager If no lIst
IS submitted, the County Board wIll then proceed to appoInt a manager through Its open appomtment process
In eIther event, the County Board shall make Its appoIntment 30 days pnor to the term explratlon .
If you Wish to submit a lIst of nommees for conslderatlon or Wish the Incumbent to be consldered for
reappomtment, your Jomt or separate lIst should be sent to me prior to August 20, 1999
A copy of the County's watershed applIcatlon form IS enclosed Please duplIcate It as necessary I've also
attached InfOrmatIon on the duties mvolved In servIng on a watershed dlstnct board of managers
Thank you for your assistance In fillIng these Important watershed posltlons
SIncerely,
~.h ~"-~~
Patncla A Raddatz
AdmInIstratIve AsSIstant
pr
c County Board of CommissIoners
JIm Schug, County AwmD1strator
CraIg LeIser, PresIdent, Brown's Creek Watershed DIstnct
.
Enclosure
Pronled on Recycled Paper
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
~
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July 22, 1999
To Steve Russell and Morley Weldon.
I regretfully submit my resIgnation from the StIllwater PlannlOg CommIsSion effective
ImmedIately. I may attend the August meeting, however my family and I are 10 the
process of relocatIng to North CarolIna, and we may be m transition at that tIme. Thank
you for a great expenence and I am sorry to have to leave the positIon.
I
4tours trulY,
!1/JL~/
.... (" , ,L l-....
HollY-OWen
: )
"-----"
.
I
.
July 26 1999
.
Dear Mayor and City COUDClI
On behalf of the residents on Autumn Way the Autumn Wood AssOCIatIon (A W A) IS requestIng that the
pond Side of Autumn Way be posted With 'No Parkmg' SIgnS from the mtersectIon With County Road 5 for
a dIstance of approXimately 300 feet
Occas1onally we expenence a bIt of gndlock when cars are parlred on both SIdeS of Autumn Way near the
mtersectIon Cars attempbng to eXit Autumn Way block access to cars trymg to enter Autumn Way,
resultIng m congestIon on County Road 5 It does not happen very often, but when It does It mterrupts the
smooth flow of traffic on a very busy street
The problem was dIscussed at a recent gathenng of the resl(ients on Autumn Way We were asked by the
resl(ients to request the 'No ParkIng' Signs
Thank you for CODSldenng our request
- -.....
~Q _~C..""C_
WillIam TaIL A W A Presl(ient
849 Autum Way
439-3783
-12\d\ cuA' \\Uil1-
Richard Miller. A W A ~rrreasurer
801 Autumn Way
430-8193
.
1
cc Klayton H Eckles, City Engmeer
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August 3. 1999
Ma'\oor KImble and CllV CouncIl
CI~ of SUlh"Olter .
Dear ~layor and CounCIl
A rem.l1"kable contnbuUon to the City of Stillwater. the cleanup of Lll) L1ke. may soon become a reallt)
MOl) or Kunble.. the City CounCIl.. and Klayton Eckles and Ius staff desene the thanks of all of our Clozens
Berneen lVlINDOT payIng 55% on all state-31d prop:ts. current and proposed assessments m the Llly Lake
watershed and a SoIl and Water ConseIV3tlOn Gr.mt. the cost to the ta.~ers of Sbllwater will be mmim:I1
Several Counnlmf'11 and our engmeenng staff'have been espc:cialIy helpful m plannmg the assessments so
that they have been. pen:e1Ved as finr and not burdeDsome.
The Job IS not done. of course WhIle we stand re:Jdy to help m any way we can. most of the work of
carrymg It out IS left to the CIty Staff
An excellent -LIly Lake Water Quahty ImprovemeD1 Rew:w" ~nmmarrzng efforts to date and showmg
specrfic dates for complenon of the cleanup was presented to you at the Public Heanng June 1, 1999
We request your approval of the Rev1ew mcorpor.Jbng the l~ndanons for unprovmg It shown on the
ne'Ct page.
Yoms very truly.
Save Lily Lake Comnuttee
Co-clJaupersOns
BdlFierke
Bob Fnns
Laur.1 Hoefler
Patncm Johnson
Del Peterson
GaIy Warren
Recommendations for improving the Lily Lake Water Quality Improvement Review.
The Rev1ew proposes that the goal IS to make 1.Jly Uke swunmable 75% of the tIme by remOVIng 66 pounds
of phosphorus. and that when sometlung IS found 10 remove more phosphorus m one are:l. efforts mother
are:1S c:m be reduced. Removmg 66 ~ IS the nnnlmum MPCA requuement for makmg L1ly Lake
SW1II1IIU1ble at all. The goal sbould be to remove as much phosphoms as fundIng will allow and make the
lake SWUD.IDable all of the tune. If possible.
In 1996 the Save L1ly Uke Com~ set:1 phosphorus n:moval goal of 107 pounds on the advIce oflli
loe1 Schilling. Limnologist. that dus would make a real di.fference m the water quality ofL.dy Lake. The
definite removal shown m the Review is oaly 71 pouuds. Wbile MINOOT will make what addinonal
~-als it can in the Hwy. 36 3ICL it IS DOt in a position to promise tlus.
It remains possible to meet the higIu:r goal Our Fl1~ DepL is worlang on a way to incre:1se the
Olive Street Dm:m.on, and alnm ~tm.-f;S of die Bnck Pond system would add to all ~ml1nments of
C3pnal projects. The goal shoald be re-aftirmed as removing as mnch phosphorus .IS funding will allow
and making the lake S'l'timmable .all of the time, if possible.
Removal of phosphorus :ti:om the Bnck Pond system by ue:tting it with alum IS essenuai to the success of the
cIe:m-up. The Brick Pond is aI=Idy Lily Lake's largest somce ofphosphorus pollution and additIonal
phosphorus will be put into It by the Chmchill Street DavcsioD. People who In-e e:1st of Greeley Street
Ile:Jr the Brick Pond report that tbe Bnck Pond ~ pgbtly with green scmn every summer. These
people are part of the lII'Cl to be .mesvn and tbey n:qucst that this be com:ctcd. Tre:1ting with alum would
both cle:lI' IIp the appear.ma: oftbe Bnck Pond and remove phosphorus from L.dy Lake.
The R.ev1ew reports that tbe cost of alum ~ an: ~~ at $3,000 to S6,OOO. In addinon to all of
Its other help. MINOOr will pay a proporticmate share. Both SEH and Bonestroo have recommended alum
treatments as :m dfect:M: and ~1 ~ll$ive way to remove phosphoros. These should be incorpor:lted as
methods to be used, :and should be sW1ed as 500B as possible.
An overs1gbt e."Cists in Tables 3 and ~ m tbe Revtew. The Pinetree Trail DtvemOD. an unportant sediment
divers10n project descnCcd m the Public He:umg NotIce of May 18, 1999 IS not 1isted m Tables 3 and ~
The cost was estImated at $72.000 m the Janumy 13. 1999 Fe:lsibility Report. This should be added to
Tables 3 and 4.
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RlECEUVlED
AUG 0 2 1999
tit To' Mayor of Sbllwater and City Couool Members
From: Ron and Connie Richards, Stillwater Residents
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July 28, 1999
Re Possibility of automatic wlthdrawl for payment of water and utility bills.
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Recently we made a phone call to the city office that sends out the witer and utility bills.
We asked If they offered the option to have these bills paid through the automatic
wlthdrawl plan. We were told that the automatic payment plan was not available and not
even being considered. It was further explained that it would entail software that "costs
money." (The derk that I spoke to told me that S1Iwater employees do not even have
the option of automatic deposit of their paychecks to their respective banks!)
Its time to get modem and up-to-date! I encourage you to direct the supervisors of the
water and utility department to look into what it takes to offer automatic withdrawl for bill
payment to every Stillwater resident If the decision is reliant on your approval of funding
for the necessary computer programs to have this become a reality we say, "go for it!"
Advantages to the Utility and Water Department:
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1) Prompt transferring of payment. The department gets their payment
immediately!
2) Fewer envelopes to open and less book work In recording of payments.
3) Be modem like Minneapolis, St. Paul and Chaska!
Advantages for the customer:
1) Prompt, convenient payment. No need to write a check, use a stamp, or
make a trip to the mad box.
2) Never incur a $10.00 late fee.
3) No worry because everything is taken care of automatically--- even when
you are out of town or south for the winter.
4) It's hassle free! Automatic payment is the way to go!
We recommend senous consideration be given this optional payment method.
.Sin~ ~
~7IAL/ /h. ~
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MEMORANDUM
To Mayor and CouncIl
From Sue Fitzgerald, Planner
Date July 27, 1999
Re Arcmtectural Survey of Holcombe Addition
Attached for your mformatIon is the end product of the last architectural survey of the
Holcombe AdditIon The next survey wIll be the Hersey Staples & Co Distnct
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Q C C/ 3/" (
FYI
pl_'G - 2 . jcg
July 20, 1999
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To: Mayor Jay Kimble, the members of the Stillwater City Cmmcil, Clayton
Eckles, Steve Russell, Nile Kriesel, Kim KaIlestad, and Larry Dauffenbach
From: Deerpath residents
We want to thank you for CJ'P$Iting a more equitable distnbution of traffic in
our neighborhood! lt has made a world of difference. What we have
noticed so far is:
- it 'feels' more like a neighborhood
- we can chat with each other outside and hear what we are saying
... we can leisurely walk down the side of the road
we can stop at the mailbox without being honked at or given the
'finger'
... the sound of constant traffic is gone
We appreciate how you have worked with us and have implemented the
compromise that we agreed upon.
Thank you!
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__~ .~ I~ri 1m - 2 1999 ~ .,.
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Thursday, September 30, 1999
Prom Center - Oakdale, Minnesota
Tentative Program
6 00 PM
Social Gathenng - Cash har
.
6.30 PM
Invocation and Dmner - Choice of prime rib, chicken, or walleye
wrth Musical Entertamment
7:30 PM
Welcome and IntroductIon to the Evening - Wally Ahrahamson, Chair
Washington County Board of Commissioners
7.45 PM
Presentation - Speakers to he Announced
ltn rln . . G t17
ra enng In ooernmen
Forgmg solutIons together for growth and prospenty mto the next century'
QuestIon and Answer sessIon followmg presentatIon
9 00 PM
Adjoum
A reservation form and the final program win be sent
as soon as the speakers are confirmed.
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LEGISLATIVE ASSOCIATES,
INo\WI~ ~:~:~~-~I
1\1 Ibi
1- ,
~ A OJ;'1::J~. I
POBox 2131
Sbllwater, MN 55082
(651) 439-7681
Fax (651l4.19-7319
WASHINGTON OFFICE:
1101 30th Street, Swte 500
Washtmrton. D C 20007
(202) 61S4356
Fax (202l6254163
July 28, 1999
To: Mayor and Council Members
City of Stillwater
From: Ed Cain, LAI
SUBJECT: House Appropnatlon Action on StilLwater Levee/Flood Control Project
The U.S. House Appropriations Committee has allocated the City of Stillwater
$1.158 million to complete Stage 2 of the Stillwater Levee Project. This is the amount
deSignated by the Energy and Water Subcommittee last week. The Senate
Appropriations Committee set aside $1 1 million for the project in June. The full
Senate approved the bill a few days later. Our request was for $1.2 million - - - Close
enoughl
The Energy and Water Appropriations Bill was passed on the floor of the House
on Tuesday this week. It is now subject to the action of the Conference Committee
before the final report is presented to the President for his signature and final
enactment. This IS the first year that we have been able to gain adequate funding In
both Houses. The Housee/Senate Conference Committee will not meet until after
Labor Day.
Both the House and the Senate Energy and Water Appropriation bills exceeds
the President's Budget by several billion dollars. This has become a trend With the
current Admimstration. The Administration knows Congress will not allow flood
prevention projects in progress to be dropped, and they can then place the blame on
Congress for increaSing the budget. While the total request for flood control funds is
much less than the Administration's budget, there has been no talk of a veto yet.
The funds for FY 2000 will be available October 1, 1999, and will be used to
complete the construction of the levee wall from the gazebo to a location around
Mulberry POint, and additional construction work to raise the level of the POint In
preparation for the expansion of Lowell Park. Work Will begin With FY 1999 funds
awarded last year, and the $750,000 awarded by the Stat~.
The surcharge placed along the riverfront has accomplished the necessary
compression of the SOil, and construction IS waiting for the water level to recede.
According to the U.S. Army Corps of Engineers, work on Stage 2 will continue
throughout the summer with a scheduled completion date of September, 2000, if
weather and the water levels permit. The Contract for Stage 2 has advertised and
awarded
Page 2.
The feasibility report for Stage 3 continues to be delayed. The St.Paul District .
Office IS looking at options that will increase the financial benefits of the Stage 3
Including a redesign of the flood wall with attachments that can be installed during
flood conditions. This would Increase the flood protection from 50 to 100 year floods,
and therefore, Increase the value of the flood wall. I'll keep you informed as we make
progress on this Issue There are other alternatives available should the Corps
determine that Stage 3 is not economically feaSible.
The Territorial Prison Wall Project: I have been In touch with DNR, the State
Historical Society, and the Department of Administration in preparation of our request
for funds In the State Bonding Bill. Only emergency projects were considered in 1999
None of the Agencies were permitted to make requests last year. The major bonding
bill considers requests only on the even number years. It has been a matter of some
confusion with the new Administration. I Will be preparing the City's request to be
submitted to the State in the Fall for the 2000 Session of the Legislature.
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To: Nile Kriesel, Coordinator
City of Stillwater
r-~~
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From: Katharine Widin, Ph.D.
Forestry Consultant
Re: 1999 Forestry Program Interim Report
7/20/99
F.,..
*iI
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In the first six months of thts year, I have been Involved 10 several projects for the
City related to tree protection. tree selectlon and care, and woodland management. A list10g
of these projects, the estimated and actual hours, and project status for 1999 appear below:
SERVICE ESTDdATED/ACTUAL STATUS
HOURS
model boulevard tree 35/ 0 can start July 1999-
inventory Crolxwood recommend revise to drive-by
count of boulevard trees in
Croixwood and rest of City and
apply in 1999 for MnReLeaf
matching grant for tree
inventories in 2000
Inventory trees In City 20/ 0 WIll be done by end of August
parks - Lowell. so can check for oak wilt at
Washington and same time - estimate will take
Pioneer 8-10 hours
survey tree & shrub 10 I 0 recommend that this be done m
species in publicly the year 2000
owned ravines
write newsletter 10 I 3.5 have written 3 artIcles for the
articles (4) and City newsletter - will write last
newspaper artIcle (1) 2 artIcles by end of Oct. 1999
mamtam forestry 'hot 10 I 12 have returned phone calls from
line' reSidents and made SIte visits
regarding tree insect. disease
and cultural problems - this
Service has been very much
appreciated bv residents
complete tree 10/60 ~ thts project has taken more tIme
protection ordinance than projected - some additIonal
meetings. review and revision
will be necessary in 1999
perform grant wntIng 10 / 0 It was deCIded not to apply for
e.g. Conservation thts grant in 1999; there are
Partners MnReLeaf grants available for
tree Inventories. tree planting
and disease and insect control -
I recommend that some of my
remaining hours be used this
fall to write grants for tree
mventory and planting projects
StiJJwater Forestry Program - 1999 InterIm Report
reVIew status and 15/0 I recommend that a 'dnve-by'
prepare proposal for boulevard tree condition survey
maintenance program be done fll'St as well as an
for public trees approximate count of boulevard
trees in the City- this wIll aid in
preliminary recommendations
formaintenance
woodland 30 I 155 have done woodland
management plan- management plan for resIdentlal
Liberty and Legends lots in Liberty and
developments recommendations for the
Liberty trail; currently working
on management plan for the 5A
Legends Park
Site deSign review for 50 I 2 have had site reviews for only
wooded lots - Liberty two lots in Liberty so far
and Legends
developments
other site review/tree 15 1 13.5 have prepared a 'fact sheet' for
protectIon and residents on Construction
management projects Damage to Trees, have gathered
info. bulletins on tree protection
and care for building permit
application packets. have made
several changes to the tree
protection and planting
standards written in 1998
hours left for 31 projects left for this year:
1999 (city budget) (120 estimated. have used 89) - tree protection ordinance
- survey to evaluate boulevard
tree numbers and condition
- park tree inventories - Wash..
Lowell, Pioneer
- 1 newsletter article, 1
newspaper article on tree
selection/maintenance
- grant applications MnReLeaf
for (I) complete inventory and
(2) planting project
- phone calls and site viSits -
residents
- Legends Park management
plan
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r::C:I Stillwater A.rea Chamber
IIi!J 7/29/99 <y 3 31 PM
'1;}f 6S 1/439-7700 xl1
eTILLV\rATER AREA
CHAMBER OF COMMERCE
423 S Mam Street, Shllwater. MN 0=5082
651-439-9390
Fax 439-4544
emarshall~shllwaterchamber com
[J 1/1
Friday fax
JulY 30. 1999
Friday Fax is Bach!!!
Thanks to PressEnter' and therr superb
technIcIan uJonathan" we're back on
the wue.
We apprecIate your help, thanks agam.!
Have.... lunch with the Chamber
Every Fnday the Chamber contmues to
meet at member restaurants to dlSl."USs
the tOplC of the day' You choose"
The gathermg 15 casual, the conversatIon
emulating and the food. .out of ~h15 Wt:irld
eet us at NOON, ask for the Chamber.
* ,,"__ u _.." ___ r'1....'-~"..L. C_l___
.JLdtl~~r~~TR~Lal.U cu II
August 13th
* Mfl..q~.IDZ12.~I:u
* Applebee's
August 27th
UIJ lilt: ~dlt:(]Udl ......
Wed. August 4th, 11 00 -1:00 p.m.
c.... '=*"...... ""lT~llo,. n.eJ........l T._.......... All.....;a,.o.
Prescott, "VI
'Tl-.'B~id' o~Drrect~r~ ~~tmg: ArnlO1Y
F nday, August 6th, Noon - 4:00 pm.
l~Y^ r l'A.,A n'T' ""l"r...J rr-'''l.3 U'_n
ramI y ran, l-arkmg ot
MARK THIS DATE...September 13th
It's been to hot to golf tlus last week,
but the weather will be fIne on Monday,
September 13th at Bnstol RIdge_
Nom-est Bank stepped up to the tee wIth
the fIrst I, BIrdIe" sponsorshIp, Golf Carts
Only "1/1 BIrdie left - DrIvmg Range and
the "Eagle", phone your sponsorshIp In
today'
J
Chad Fett and Ius team; Andy Rollwagon
Tom Ryan, Deb Suennen-RIckard, CttIlsta
Lane-Larson and Tom Ryder have some
great new actIvIues mcluded m thIS years
.........._~ r_I- ....._.._ "-___ ~__..."L__ ~_...J_... If
Sl'W 11 Mc~ 11 ~l!i'l~l}l\r._~~-.:j~\!'\!'.\M
Last Place Foursome....S 60.00
~g~e.!~~ ~~1!.~RA~~L~2S~Y.:jQ\',;
Green Sponsor.. ...... ....5100.00
N~ Tr~~:",u S?il1iltiJf 5IJYrlO;tT~h('n
Dc ..o.u h~..o ~ "u",cofion ~bouf coo.,"o
thins we haven'f included in the fax
".. thl) n~md~tf~.. diUl) lie: :: r::ff "..
SlOP Uy me \;"namuer .
SI~cYf~e'~iV$~Hfeb~hkfn~Bf1seelKty ~JFdlUfK1~~VB&prrorV~O. i~
Thio io a c::nE(\T o~~ortunit>, to ten uo what :,oou thinh. C::OOD or C3~O
Return your survey's ASAP, thank you.
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From "M1vI To Nole '<nese
AMM FAX
NEWS
TI F reporting forms
are due Aug. 1
The Tax Increment Financing
(TI F) reports are due to the
Offiee of the State Auditor by
Aug 1 Late reports could be
subject to hold-backs of TIF
.4 lfJf Fax News l'l' ftlXl4d. pezodJcally
tu aU AJHf uty l1UllUlgUS I.UId
administrators The IIIfonnantJR IS In-
tended tu be shared wIth Ina~ors.
cOllnulmembers alld staff III oH'du to
keep offiCIal!> abre!lSt of Important
meLro CJty ISS".leS
.t-'CuPJtnght 1999 ..!.J/JI
145 Urln1unty -l.venue :JUt
Sr PauL 1-IN 5.5103-:'044
Phone (651) ::15-4000
F!J.:'C (651) ;81-11~9
E-maIL ammr~'tJmm: 4.5 or3
Oate 712919& -,me 631 4S "'1\.1
July 26-30. 1999
Paloe 2 Of 2
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Auociation of .
Metropolitan
Municipalitie~
MCES releases 2000 budget
The Metropolitan Council EnVI-
ronmental SeMC8s DIVISion
(MCES) at a public heanr.g on July
28 presented Its proposed year
2000 budget to the Met Council
The budget plans to spend
$153 5 million In 2000 as comparea
to $157 8 million In 1999
Major reductions are proposed 'n
labor costs and utilities The labor
costs wdl be accomplished by
attrition, early retirement or volun-
tary separation Projected total
budgeted staff for 2000 IS 833
compared to 912 In 1999 and 754
In 2001
The MCES IS funded by seven
revenue sources The major
sources are municipal water
charges. seINer avallablll'cy charges
(SAC), ard industrial charges
The 2000 budget proposes a 4 2
percent reduction In mUnicipal
water c"arges Transfers from SAC
and the general budget reserve IJ'JlII
offset the decreases In the
charges
The MCES' buaget projections
for the penod 2001 to 2005 Indicate
a further reduction In charges (1 7
percent) In 2001 but annual In-
crease from 2002 to 2005
By 2005 the budget projects a
mUnicipal charge of $140.6 million
or approXImately 13 percent over
the 2000 total charge
The CounCil IS scheduled to give
preliminary approval to the budget
In August and adopt t/'le final
budget In December 1999
Citizens needed for advisory boards
The Metropolitan Council has
eight Citizen adVISOry commit-
tees and commISSions that assist
the Council by reviewing and
suggesting poliCies and program
gUIdelines Four of the committees
have appointments that need to be
completed by the end of the year
The Council Will shortly advertIse
for applicants for pOSitions on the
Parks and Open Space Commis-
sion. the HOUSing and Redevelop-
ment .Authority (HRA) .AdVISOry
Committee. the Transportation
AdVISOry Board (TAB), and the
Transit PrOViders AdVISOry Commit-
tee (TPAC)
Many of the appointments are by
Council districts while some require
a representative of Impacted popu-
lations or Industnes
The news release and announce-
ments should prOVide details re-
garding the criteria for appointment
If you need additional Information
regarding the appointment process
please call Gene Ranlen at (651-
215-4001)
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July 22, 1999
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P M
PRESENT Chairperson Ken Laboda, Supervisors David Johnson, Jerry Hicks, Louise
Bergeron and Sheila Marie Untiedt. Also, Treasurer Warren Erickson,
Planner Meg McMonigal and Attorney Roger Knutson.
1 AGENDA - M/SIP Bergeron/Hicks moved to approve the agenda as amended. (5
ayes)
2 WNUTES - M/SIP UntiedtlBergeron moved to approve the 7/8/99 Stillwater
Town Board Meeting minutes as written. (5 ayes)
3 TREASURER-
1. Gave the monthly financial report
2. Checks #13242 thru #13251 and claims #338 thro #354 were approved
for payment.
3. M/SIP Jobnson/Bergeron moved that the CT AS upgrade be purchased
when available for $100 plus media charge for the clerk and treasurer.
(5 ayes)
4
ATTORNEY -
1. A garbage/recycling ordinance was presented to the supervisors. The clerk
will circulate a copy to each of the currently known haulers. Next agenda.
2. M/SIP Bergeron/Hicks moved to approve the 1999 fire contract with the City
of Stillwater as submitted. (5 ayes)
3. M/SIP BergeronlUntiedt moved that the chair sign the agreement
relinquishing the vote counter and ballot box to Washington County (5 ayes)
4 M/SIP Bergeron/Johnson moved to terminate Steve Nelson from his peace
officer position as of July I, 1999 ( 5 ayes)
5 M/SIP Untiedt/Johnson moved to hire Steve Nelson as the township peace
officer effective August 1, 1999. (5 ayes)
6. Representatives from the Raleigh minmg operation will be asked to attend the
next town board meetmg to discuss renewal oftherr permit.
5 PINEWOOD RIDGE SUBDMSION -
The Planning Commission recommendation was received. The developer spoke to
various issues of concern. The park and paving requests were of most concern and
discussed thoroughly.
M/ HIcks moved that the bUIlding on the existing homestead be removed to meet code,
cash m heu of land be taken for the park dedicatIOn and 100th Street be paved to the
mtersection of the new road in the subdiVision. (motIon failed for lack of second)
Stillwater Town Board MeetIng -7/22/99
Page 2
DavId Johnson suggested that Lot 1, Block 2 of the subdivision be looked at for a
possIble soccer field and off road parking area. Others felt the land wasn't suItable. :Mrs.
S1ll.lth does not want a park there because it would be next to her house.
MlS/P HIckslUntiedt moved approval of the Pinewood Ridge SubdiVISion prelimmary
plat contmgent upon the following:
1 BUIlding on the existmg homestead be removed by December 31. 2000.
2. Cash m lieu of land for the park donation.
3 100th Street be paved 900 feet past the exIStmg pavement. The road surface
will be at a 7 ton capacity
4. There WIll be a 10 foot wide trail easement along Stonebndge TraU.
(4 ayes. Johnson, nay)
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MlS/P Hic.ksJUntledt moved the town board accept the developer's m gratitude offer of a
topographical survey of Otto Berg Park. (5 ayes)
6. SCHIFSKY BUILDING -
MlS/P Bergeron/Hicks moved that Troy Schifsky be allowed to put up a building forward
of the front line ofhis house because of steep slopes and tree lines. He will remove an
eXIsting garage, bas the necessary setbacks and the size meets code. A sketch attached to
the origmal copy of these minutes shows the location. It is understood that a certificate
of compliance will be necessary from the county. (5 ayes)
7
BERGMANN PROPERTY ARBITRATION -
Public Hearing - September 1, 1999
Joint Planning Meeting - September 15, 1999
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8. ADJOURNMENT - Meeting adjourned at 10:45 p.rn.
Clerk
ChaIrperson
Approved
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.J u I ~ U ':J J 04 34 per- 01 I \1 F l.. Q , ~ '" ...
65L ~JC')'96..Ja
p 0
AGENDA
BROWN'S (:Rt:Ek WATERSHED DIS'. RI(.W)
~londay July %6, 1999
Call t,,} Ord~r lei) 6 30 PM
. .
2 Mlnu:es uf July 12, IQ9Q meeting
; C ontltm ~gend41 f\lr 1m! meetIng
4 Treasurer"s Report (Gordon)
A Unresolved campensatiar. fur K, RCC'lC:S
B SlafUS of' Audit request
S. Kismet Basin status report (EmllloDs '" Olivier)
A Details of issues raised by Ball Johnson requests
H Re.olutiun to accept BWSR Graru (Gotdon)
6 DI~cu'lSion or final rules adoption. (This portion ofthc meeting will be fclclhtated by
Julie W~erlund orthe DNR to allow al1 managers to discuss completely)
R.esolulion to adopt all or portion ofNles as diM,u)sed (KiJberg. Smith)
7 Secoad Generation Plan, sbtus report
A. Steering committee jSSUf:S
B CAe i.~es
C. Resolution to accept DNR. Grant (Gordon)
8 Dbcus3ioD ofalternativc funding sources and project fmandng (This IS (be South
W3.shlDg1on County format that we need to finalilc as a fdolitaticn pr~ss)
Q Actions by Wuhington County Commissioners re water manag~mem (Leiser)
1 0 Rev1ew of Status on THPP
A Easements (Smilh)
B Techmcal issue'S (EdllllOd5 " Olivier)
11. Platl and Plan:s for revIew (DoDtUX)
12 (CJmmunicauons
11 Old Busln.ess
14. N~w pUs1nes5
1 S. Execultve sessIon, if requ1n~d
16. AdJQ",rnment
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Approved Minutes of Meeting
Brown's Creek Watershed District
June 28, 1999
Agenda Item #l-Call meeting to order
CraIg LeIser, PresIdent. called the meetIng to order at 637 p m
In Attendance:
BCWD Board of Managers
Craig LeIser, President
Dan Potter
Ned Gordon, Treasurer
Karen Kdberg, VIce President
Absent
Jon Michels, Secretary
Others in attendance:
.on Moeckel, Craig & MarCIa Dewolf: LaVema Scholz, Todd Hubner, Joy & Brad Boucher, Stu Grubb,
ham & Marlene Lueck, Dennis Hegberg, Tony DeMars, Cecilio Olivier, Konrad Koosmann, Jyneen
tcher, Keith Dewolf, Nancy Frey, Wayne & Pam BJorum, George Knuteson, Dan Chambers, Ron & Sherry
Pearson, Molly Shodeen, Paul Leonard, Mark Doneux, Dave Truax, and Louis Smith.
Agenda Item #2-Read and approve minutes of prior meetings
The draft board meeting mmutes of the May 24th, June 7th, and June 14th were presented for approval. Motion
by K. Ktlberg, seconded by Ned Gordon to approve the May 24th board minutes. MotIon carried 4-0. Motion
by Ned Gordon, seconded by Karen Kilberg to approve the June 7th board mmutes. Motion camed 4-0.
Motion by Dan Potter, seconded by Karen Kilbery to approve the June 14th board mmutes with corrections as
noted. Motion camed 4-0.
Agenda Item #3- Treasurers Report
Ned Gordon presented the June 28th Treasurer's Report. MotIon by Ned Gordon, seconded by Dan Potter to
pay the bIlls as presented. Motion carried 4-0.
ReVIew of Trout HabItat Protection (THPP) monthly costs.
Ned Gordon reVIewed the monthly and category costs Project work is sometimes reactIonary The board
should begm formulation 2000 budget. Develop process for categorizmg projects for budget purposes
Recessed regular board meetIng at 6.57 p.m. for Pubhc Heanng
4Inda Item #4-Public hearing regarding mpp
hc heanng opened at 7 05 p.m.
oductory remarks by C. Leiser, Chair. ReVIew of deciSion matnx by C. LeIser PublIc comments were then
taken.
Todd Hubner, WSB-Representmg the City of Hugo revIewed the June 28th letter from the City.
The followmg questions and answers were presented.
Craig LeIser - Since the City of Hugo IS requestIng an altematlve that would require the BCwn to forfeIt the
LCMR funds, Mr LeIser wondered If the City of Hugo would be WIlhng to pay the difference (increase) of
costs due to the lost LCMR moneys? Mr Hubner was unsure of CInes posItIon relatIve to funding a more costly
alteman ve
Ned Gordon - Asked for clanficatlon to the reference to 140th Street?
Dave Truax - DId the board have the elevatIOns and how was 973 3 elevation obtained?
C OlIVIer-The elevatIon came from the H&H Study and the EA W modelmg, modeling was 100 year snowmelt
condItIons
Dave Truax - Therefore, startIng at elevatIOn 970 5 and addIng the 100 year storm event the resultant flood level
IS 973 3, what IS the frequency ofthts elevation and would homes have to be moved? Or SeptiC systems?
Todd Hubner - The goal to mamtam three feet ofvertlcal separatlon. Two homes would be non-confomung and
need to be raIsed or relocated.
Dave Truax - What would be the tunIng of these changes be?
Todd Hubner - The exact timIng is not known, however, these structures would eventually have to be modified.
Craig Leiser - Requested that Molly Shodeen of the DNR respond to City of Hugo's question regarding when or
If the OHW would be reVIsed after a proJect.
Molly Shodeen - DNR won't lIkely change the OHW. However, It could be reevaluated after the project.
There was a diSCUSSIon of floodplam ordinances It was discussed that new construction is the major focus of
the floodplain ordinance.
Craig Leiser asked who has LGU authonty (for the Wetland Conservation Act) for the proJect.
Jyneen Thatcher - May Township is the LGU.
CraIg LeIser - The US Army CORPS does not have junsdIctIon .
Jyneen Thatcher - The Wetland ConservatIon Act exempts the project.
Brad Boucher - Mr. Boucher supports the project and hopes it goes In. He showed pictures of flooded water.
Problems with CR57. Cars skidding off road. Urged the board to support the project.
Keith Dewolf - One hundred year scenano has happened three tImes. Impacts caused by wildlife was $4,700
wildlife damage in 1997. Based upon the proposed operatlon plan, the drainageway would have been open only
three weeks tins year.
C. OlIvier - Descnbed that the modeling IS for actually seven Inches of runoff, not SIX mches of rainfall.
Therefore, the operation would have been actually longer Also, modehng that was used was more conservatIve
than the regular 100 year storm event. It was a 100 Year storm event-l0 day snow melt condition.
Keith Dewolf - Clanfied that the gate would be open after frost and If Withrow area IS not contributing.
C OlIvier - Stated that the system can operate, such that there IS winter drawdown that would ensure that the
system is down to elevatIon 970.5 for spring runoff conditions.
Keith Dewolf - Again asked If based on the 1999 conditIons, would the proJect have only run for three weeks?
Tony DeMars - It was explamed the Winter drawdown concept allows for storage in the system during critical
runoff penods, therefore lessemng the need to dIscharge dunng other tlIl1es
CraIg LeIser - Mr. LeIser explamed when the gate would be closed.
C. OlIVIer - Stated the average flow for InfiltratIon was estImated to be 2-3 CPS.
Craig LeIser - Asked If CraIg Dewolf had retamed an engineer and stated that the BCwn can prOVIde runoff
modelIng data.
Tony DeMars - Asked Jyneen Thatcher If a wetland exemptIon would apply to tlns situatIon?
Jyneen Thatcher - WCA applIes to dram to fill. Does not thtnk the proJect would not have a negatIve Impact o.n
farm program partIcipatIon.
MarCIa Dewolf - There lawyer has expenence WIth proJects and feels that an easement may be needed.
Dave Truax - Regarding easements, the WIthrow HIlls development was on the land upstream of the Dewolf
farm, dId they purchase easements?
2
KeIth Dewolf - No easements were obtaIned nor dId runoff change.
~ve Truax - What was the preCIpItatIon that you recently expenenced?
th Dewolf - 2.5 Inches In three hours.
ave Truax - This proJect is flood Insurance. Personally, I encourage the board to proceed With this proJect.
Wayne BJorum - Asked Denms Hegberg If something could be done WIth County Road 57?
DenniS Hegberg - The repaIr could become a county proJect. The gravel was only a temporary solutIon.
Marlene Lueck - She sympatluzes WIth those affected however she SaId that she WIll suffer because of the
proJect. They are unsure of the SIze or restrIctions or posSIble easements on there property She also requested
that commUnIcations be in wntmg
CraIg LeIser - Asked Louis SmIth as to the status of easement language.
Marlene Lueck - Requested information regarding the easement language
CraIg LeIser - We were told to dIrect all correspondence through your attorney, that may be why you have not
receIved some of the informatIon.
Tony Demars - Mr. Demars dIscussed the easement language and stressed the Importance In protectmg the
eXIstmg vegetation to mamtain infiltration.
Marlene Lueck - Stated that this may affect her property.
Pam BJorum - Aware of problems, thinks It is part of natural process. Consider buyout or moving properties
mstead of domg project. Doesn't thmk it is fair.
Craig Dewolf - Development, highways, d.ramage project affects him. Concerned about the rmnd set of taking
land Without Just compensation.
Tony Demars - Responded to numerous questions.
1. The 970.5 elevation and why IS tins a gravity outlet The 970.5 is the natural dramageway outlet for tins
'm. The project IS only tryIng to reestablish this onginal outlet elevatIon
Environmental impacts would prolublt further drainage or drawdown of the lakes.
Provides best overall solution to the most people.
Boucher - Why does the water drain to SSUGoggins
C. OliVier - The runoff IS based upon the drainage basm.
Craig Leiser - Domg nothing is not an option because the floodplain elevation or current runout elevation is 980
and 20 plus propertIes would become flooded.
8 18 P m. Public hearing closed by President, CraIg Leiser
Agenda Item #5 - Regular Meeting reconvened at 8:30 p.m.
Agenda Item #6 - Board vote regarding ordering of the THPP
CraIg LeIser, President, thanked those who responded Chair transferred to Karen Kilberg
The resolution to select a route and put appropriate budget amount mto resolutIon was dIscussed.
Route selection - Tony Demars-Outlmed both options.
Karen Kllberg called for a motion on an option.
Motion by Ned Gordon to go With Option 1 as preferred plan. Seconded by CraIg LeIser Dan Potter venfied
that tlus IS the preferred alternative based upon cost, enVIronmental and engmeenng studIes?
LeIser reaffirmed that Option 1 was the preferred optIon
Kllberg called a roll call vote on the motion:
Gordon- Yes
LeIser-Yes
Potter-Yes
_erg-AbstaIned
hels-Absent
berg called for a motion to order the proJect WIth the costs assocIated WIth OptIon 1.
Ned Gordon motioned to accept the order WIth related costs. Seconded by Dan Potter
Kllberg called a roll call vote on the motIon
3
Potter- Y es
LeIser-Yes
Gordon- Y es
K1lberg-Absta1Oed
MIchels-Absent
.
LOUIS SmIth provIde a summary of the next for the proJect
I Complete final plans
2 Obtam permIts
3 Proceed wIth easements
4 2000 budget should mclude balance of project budget
C. LeIser returns as Charr.
LeIser-Call for motIon to direct
MotIon by Ned Gordon, seconded by Dan Potter to proceed WIth deSign and permIttmg MotIon carned 4-0
MotIon by Dan Potter, seconded by Ned Gordon to draft language, area, formalIZe dimensions for necessary
easements. MotIon passed 4-0.
MotIon by Karen Kilberg, seconded by Dan Potter to direct legal counsel on behalf of the Board acquire
necessary easements. Lows Srmth recommended addIng the 7/26 deadlme. Fnendly amendment to motIon that
easement acquIsItIon be completed by July 26th. MotIon and amendment carried 4-0.
Dan Potter inquIred as to the process for easement acqwsItlon.
Lows Srmth - Make a wntten offer, discuss WIth landowner, acquIre easement.
Agenda Item #7-Status report regarding Kismet Basin Project
Tony DeMars - Reviewed June 25th memo from EOR
CORPS permit IS probably needed
Outlet elevatIon at one foot below OHW IS possible but WIll require a penmt.
O. OhVIer -ReViewed five issues on page two of the June 25th memo
o Reahgn road to proVide 30 mph SIght distance
o ProVIde more open water and ensure area north of second wetland IS large enough
for bwldable lot.
o Budd road to east property hne.
o One half wetland credit for rmtlgatIon
Craig Leiser - POinted out the next steps:
1 Have meetmg WIth Stemers
2 Address wetlands issues
3 Dnveway culvert Issue WIth VanderVecht
4. CIty of Grant approval under Lansmg A venue
.
There was a dIScussIon of the Board of Water and SoIl Resources Challenge Grant submittal
Agenda Item #8-Funding alternatives
Agenda Item #8 was tabled
Agenda Item #9-Facilitation of Revised CAC and 2nd Generation Plan Status
ReVIew of facIhtator and appomtment process. Jomt group of existmg CAC and two board members WIll mA
WIth candIdates and recommend selectIon to full board for adoptIon. ..
4
Agenda Item #10-Status report on re-routing project for Brown's Creek (DNR)
.e contract between the DNR and the CIty of StIllwater was signed. The low bid on the project was $475,000
d the start date IS 0917/99. OtheIWIse everythmg is ready to go.
Agenda Item #l1-Discussion and finalization on rules comment and response
Agenda Item #11 was tabled. Workshop on rules wIll be July 12th.
Agenda Item #12-Plans and Plats for Review
The North Lakes Commumty Church ProJect was dIscussed. The proposed momtonng plan wIll be the same as
the DNR grant that was awarded and WIll be recommended to the CIty as the momtonng plan for the proJect.
EOR to meet WIth Engmeer to discuss infiltratlon detaIls The owner stIll needs to apply for wetland
replacement approval from the City of Grant.
Agenda Item #13-Communications
Reviewed commumcatIons in packet.
Agenda Item #14-0Id Business
1999 SWCD Agreement Extension - Mohon made by Ned Gordon to accept amendment to the 1998 SWCD
agreement. Seconded by Karen KIlberg Mohon earned 4-0
Agenda Item #15-New Business
Request letter that County post ''No FishIng" st'gn on HIghway 57 for safety reasons.
eard President recessed regular board meetIng at 10.02 P m.
The Board went mto the executIve seSSIon.
.
N \ WP\ WSD\BC'N \110\ WD\ADM\62899MIN DOC
5
JUL-28-:999 12:54
CITY OF OPH
P.l2l2/Q:
e
703pm 1.
7:05 p m II.
.
7.10 pm. III.
.
em OF OAK PARK HEIGHTS
TUESDAY, ]tn..Y27, 1999
CTIY COUNCIL MEETING FOLLOW-UP AGENDA
1:00 P.M.
Y.ll to Order/A~~ 01 ~e~
Add approve biring of part-tUne Secxetarial In~rn as Item H under New
Businesl. .Add. approval kennel license as Item I under New Business
Add Highway 36 18511e5 as Item] UDder New BusineSl. .Add Boutwell
Landing Park Shelter ail Item K wuler New Business. .Ad.clletter
suPportint.taH ac:tivitie. as Item L under New Business. Add (lable
castin_ of Parle and PlP-UNlJg CoDUm..icm meeting- as Item M under
New Business. Agenda approved as iUD8nd.ecl. Carried 4 - O. Mayor
SchcaaE abient for vote.
De~entlCouncil T ''';-OD. ~ort8
A. plAnn,ng Commission
Update pzoviJed.. Next meeting: Augwt 19, 1999 at 7:00 p.m.
B pub Commission
See Item E under New Businesl.
C CJ,le Commission
Update pzoviJed..
D. Water Management Orgamzatl0ns
1 Brown's Creelt Watershed Dlstnct
Nothing to report.
2. Middle St. Croix waten1ecl District
Nothing to report. Nut meetinlt 'Wi1l be in September,
l~. '
E. Other
Meeting with Rycler T ranspoTtanon on July 30, 1999 at 10:30
a.m. at City Hall. Remincler of Oak Pa~k Heights/Bayport
I
Cooperation Meetinlt.
V lS1torslPublic Comment
A. Rec:yc;ling Award
Mr. Charles Harville, 14143 Upper 54th Street North,
B. NJe Kriesel, DisC\Ulsion of Ice tune a.t St. CrOIX Valley Ree. Center.
U pcla.te provided.
Thl8 18 an opporlwuty for the publIC to .cLb. t1c Coun.:'] 'llU'rth qucsnana Cll' ;oncer.uJ on
ISIUCS net ~rt of the zllgular agt~ (P!eqe bit comments to 3 :nu:lutCllln length)
JUL-28-1999 12 54
7 :30 p.m. N
7.30 p.m V
CITY OF OFH
Con5ent ~enda (Roll call Vote)
Consent Aaenck approved as pnHIlted. Roll ca.l1 Tote was taken.
Canied 5 - o. '
A Approve BJI. & Investments :
B Approve Clty Council Mmutes - July 13, ~ 999
C. Approve Request for Payment No.3 - 58th Street; North - Norell to
Oa1green I
D App~ Request for Payment No.3 for Kem Centu Improvements
E. Comprehe:mw Plan UpcIat., ,
Public Heart!\9S
,
I
A. pubhc Heating to chscuss rezomng certam lands withm the City of oak
Park HeIghts to R-l.
public Hea-rin; held.. Motioa l'ftODe the area to R-l with
Plamaing Coaunisrion ~cadatio~. c..-riea 5 - O.
i
7'47 p 1':1. VII. New Busmes8
A.
Jane Harper - Discu8SWU of washmgton Cbunty Water Governance
Study. i
Update provided. I
Authonzation to fitlal~ and uegotiate priCe for repair and overlay of
Oakgreen Avenue.
staff directed. to proceed with negotiatiOns with VS SA. Carried.
4 - 1. Couudmember Beaudet oppoHa.
Authonzab011 for stop pgu on 58th Street:
Motion to install stop signs on 58th Street cut and. west a.t
O~gr.en intnsection, also iDItall tra.il;cro5sin~ ahea.cl and. }'1ke
trail stop lip. MotioD cam.d. 5 - 0 :
A.. Bwwu'. Creek parliClpatioD.
Update provided. Staff directed to pr~eed. ancl come back with
~e<:ommendation.s. Carriecl5. o. I
B. Call for Watenhed Distnct Mauagu ;
Update provicled. !
Recommendations from Parlt Commission!
I
1 Par1/Rec. Development Fund.
Motion to use funa for development/capital improvements.
Camcd.4 - 1. CouncilmemLer Beaudet opposing.
2 U dorm signage :
Motion to direct staff to come up ~th uniform S1.page for
City Parks. Caniecl5 - o. I
B.
c.
D
E.
~ 03/05
.'
.
.
.
.
.
JUL-28-1~99 12 ~~
::O.0~"O~
C IT" JF OFf-:
3. Valley View park Improvements. I
Motion to ooustruct wetLmd pedestrian 1riclge with bdmg
to come from. Park ReCftaa011 ~d Development fund.
Car:iecl5 - o. :
Staff directecl to oome b~ with. recommendations and. cost
ol bituminous trail in Valley V:ww Park. Carriecl4 - 1.
Councilm.emhez- Beauclet oPPo.ing.
4 Swager Par1 Improvements.
Staff directed to come back with ~stimated costs. C..u-ried
5 - o.
5 Boutwell I.an,li~S Park.
No actiOJ1 t.Len..
F Postal Ser.ri~ Request to Prep<<re COSt EstUnate for 55th Street
Er..ension.
Motion to deny. earned 5 - o.
G Planning COmmisllOD Rec:ommendatiolJS ~n salem Lutheran
Preschool Request for Conckbonal Use Permit.
Motion to appxove with Pl~g Comhwsion
ReClommendatiOM. CanieclS - o.
H. Authoriza.bon to hire student intec..
Motion carried 5 - o.
r. Aut:b.onzabon to graat Kennel Gcense
Motion carried 5 - o.
]. Hlghway 36/0,good Avenue. :
Staff directed to .ena letter to State ~arJmg the (:oudition of
the road.. CanieclS - o.
Staff du-ected. to senclletter to State ~anling the J.Jety lSsues of
the OSl1oocl Avenue intersection. Ca.rri~ 5 - o.
K. Bout'Nell Landing Park Shelter. '
Staff dinctecl to sencllotter to VSSA to, thanLe them for their
input re8'uding the design of the .helter. Carried 5 - o.
L. Staff activH:les.
Staff ain:ctea to send letter to Par!~ and: Planning COmnU5Iions
reg'al'cling Council', support of staff at meetings. Carriccl4. 1.
Councilmember Beaudet opposing. :
M Cable coUt Park and Planning COmm1Ssion Meet<.:1gs.
Motion to authorize expenditu~" 01 up to $15,000.00 to
purchase equipment and cable cast all P~k ana Planning
Conunission Meetings. Motion c:azried 5 - o.
.
JuL-28-199S 12 55
CITY OF OFH
::> 05'05
9 50 p.m VIII old BusIness
.
A Authonze to purc1.ue new CIty Flq
Motion to table to next COttncoJ meehng C;lmed 5 - o.
B DlIlCUB8 purchase of CIty Hall Entrance Sign
Motion to approve southeast location. earned. 3 . 2 MAyor
Sch;uf and Councilmemher Beaudet OppOlJ4Ilc:l
Staff du-ected. to come back with more design options.
C. D1SCUSB outdoor hghting contract Wl.th. ~SP for CIty Hall street (Oak
Park Blvd.)
Motion to authorize placement of lighting' cond.ll1t and direct
.taff to contad: NSP to pMVide 2 or 3 samples of lifithting by
August 30, 1999. Carried 4 - 1. Coundmember Beaudet
oppo.iDg.
D. Remmder of CIty COl,U1c:ilIPark Com.:mS910n JOL"1t Meebng on Augus:
9, 1999 at 6:00 p.m.
Information receIved.
E. VSSA Road Bid Addendum.
Motion to approve date ckuge. Carried 5 . 0
10 07 p.m IX. Adiournment
Hotion to adjourn to Executive Session to discuss pending litigation .
and personnel issue..
Motion to accept written settlement a.greement with Eller Media..
~lot:iOD died. {or lack of a second.
Motion to authorize .taH to negotiate final settlement with Eller M.echa.
~lohon carried.
Motion to adjourn City Counoil Meeting at 11:00 p.m. Carried 5 . o.
.
TOTFL F 0~
. '~ESQul~:~TfnftI4l
WASHINGTON COUNTY
Dennis C Hegberg
D..tnct 1
Bdl Pulkl'llbek
D..tnct 2
Wally Abl'llhamson
D..tnct 3/ChaJr
Myra Peterson
Dlatnct 4
Dick Stafford
Dlstnct 5
7
8
9
10
11
.
Ill.,
1
2
3
9.00
900
4
9 10
5
940
1010
1030
10 45
1045
to
11 15
11 15
to
12 15
.,,,
COUNTY BOARD AGENDA
JULY 27, 1999,9:00 A.M.
Roll Call
Consent Calendar
Administration- J Schug, County AdmInistrator
CertIficate of RecognitIOn - St. CrOIX River Boatlng Accident
Transportation and Physical Development - D WISniewskI, DIrector
JunsdIctional Transfers - 2015 Comprehensive Plan
AdministrationlTransportation and Physical Development - J SchugID WisniewskI, DIrectors
Woodbury LIbrary
a County Space Plan
b FundIng Strategy
c Approve Scope of ProJect
d Approve Agreement WIth City of Woodbury
General Administration - J Schug, County AdmInIstrator
A Electnc UtIlIty Industry DeregulatIon
B A ward of Copy Center ServIces Contract
Discussion from the Audience
lIS/tors mav share theIr concerns with the County Board of CommIssIoners on any Item not on the agenda The ChaIr
wi/ I dIrect the County Admmlstrator to prepare responses to your concerns l' ou are encouraged not to be repetltlOus
of prevIous speakers and to lzmlt your address to five mmutes
Commissioner Reports - Comments - Questions
ThIS perIod of time shall be used by the CommISsIoners to report to the full Board on committee actlvltles, make comments
on matters of Interest and Information. or raIse questions to the staff ThIS actIon IS not Intended to result In substantIve
board action durmg tillS tIme Any action necessary because of dISCUSSIon WIll be scheduledfor afuture board meeting
Board Correspondence
Adjourn
Board Workshop With Human Resources Department
CafeterIa Benefits Plan Update and OvervIew
Board Workshop with Office of Administration
Green Comdor ProJect
***MEETING NOTICES LISTED ON BACK***
ASSlstlVe /Istemng deVIces are avaIlable for use In the Count)' BOJHrJ Room
If :tou need assIstance due to dIsabIlitY... or lapg,ul!ge barner("p'/ease call 430-6000 (TOO 439-3220/
EuUAL EMPLOYMENT OPPORTUNITY I AFF RMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
July 27, 1999
.
The following Items are presented for Board approval/adoptlon
DEPARTMENT/AGENCY ITEM
AdmlmstratIOn
A
Approval of resolution adopting the WashIngton County Development
Code Chapter Seven, MImng RegulatIons, Ordmance No 140
Approval of abatement applIcatIons for value and homestead classificatIon
Assessment, Taxpayer ServIces, B
and ElectIOns
TransportatIon & Phys. Dev
C
Approval of first amendment to Grant Agreement SG-97 -93 between the
MetropolItan Council and WashIngton County to purchase land In the BIg
Manne Park Reserve.
Approval of second amendment to Grant Agreement SG-94-74 between the
MetropolItan CouncIl and WashIngton County to purchase land In the Big
Manne Park Reserve
D
*Consent Calendar Items are generally defined as items ofroutme busmess, not requmng dIscussIOn, and approved in
one vote CommIssIOners may elect to pull a Consent Calendar Item(s) for dIScussion and/or separate actIon.
.
x*x*****xxx****************************************************
MEETING NOTICES
Date
Committee
Time
Location
July 26
July 27
July 27
July 27
July 28
July 28
July 29
LIbrary Board 630 pm
Personnel CommIttee 12 20 p m
Tour - Commumty Svs & Court Svs -Cottage Gr 1 30 p m
Plannmg AdvIsory CommIssIon 7 00 P m
MosqUIto Control Exec CommIssIon 9 00 a m
Reg Sohd Waste Mgmt Coord Board 10 30 a m
Red Rock COrrIdor 3 30 P m
1010 Heron Ave N - Oakdale
Washmgton County Government Center
8180 Belden Blvd - Cottage Grove .
Washmgton County Government Center
2099 Umverslty Ave W - St Paul
2099 Umverslty Ave W - St Paul
Cottage Grove CIty HalI
WASHINGTON COUNTY
AUGUST 3,1999,1:00 P.M.
DenniS C Hegberg
D lanct 1
BII. Pulkrabek
Dlanet 2
Wally Abrahamson
Dlanet 3/Chalr
Myra Peterson
Dlanct 4
DICk Stafford
Dlanct 5
'"'
COUNTY BOARD AGENDA
1 00 Board Workshop with Office of Administration
to
4 00 IntroductIon of 2000 Budget - Assessment. Taxpayer ServIces and ElectIons.
Recorder, Commumty ServICes and Internal ServIce Departments
430
Roll Call
1
2
3
Consent Calendar
Human Resources Department - J Honmyhr, DIrector
Certlficatlon of CorrectIon Officers Into New Pension Plan
Transportation and Physical Development - D WisnIewskI, DIrector
CooperatIve and Signal Mamtenance Agreements With Crty of Woodbury for
CSAH 19 Improvement PrOject
4 50 General Administration - J Schug, County AdmImstrator
430
4
440
6
500
Discussion from the Audience
7
V,s,tors may share thezr concrmrs With the County Boarri of CommISSIoners on any Item not on the agenda. The ChaIr Will
d,rect the County AdmznlStrator to prepare respoTlSi!3 to your concerns You are encouraged not to be repetitious of
preVIous speakers and to lImIt your address to five mInutes
Commissioner Reports - Comments - Questions
ThIS penod of time shall be used by the CommISSIoners to report to the fUll Board on commIttee aCtiVItIes, make comments
on matters of mterest and znformatlon, or raIse questlOTlS to the staff ThIs actIon IS not mtended to result m substantive
board actIon dunng thIS time Any action necessary because of dISCUSSIon WIll be scheduled for a future board meetmg
8
9
520
Board Correspondence
Adjourn
****************************************************w*******
Remmder: No Board MeetIng August 31, 1999 - S'b Tuesday
MEETING NOTICES
CommIttee
Time
Location
August 4
August 4
MetropolItan LRT JOInt Powers Board
Plat Cormmsslon
8 30 am
9 30 am
Hennepm County Government Center
Washmgton County Government Center
k..,..""" fi.srenmg d""IC"" 111" .".II.b'" fOf u.se In the County 80am Room
" :tou nesd .....,..tanee due to d,..ab,"t't... Of Is!,g,u~e bafflef .J'./ea..e calf 430-6000 (roo 439-32201
EuUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COJ.\l1lVIISSIONERS
CONSENT CALENDAR *
AUGUST 3, 1999
.
The folloWIng items are presented for Board approval/adoptIon
DEPARTMENT/AGENCY
ITEM
-\dnumsrranon
A Approval of the July 13 and 20, 1999 Board meetIng mmutes
B Approval of staff comments on the CIty of Manne on S t CrolX ComprehensIve Plan.
e. Approval of abatement applicatIons for exempt clasSIficatIon and local optIon dIsaster
credit
-\ssessment, Ta."<.payer Semces
and ElectIons
Human Resources
D Approval for a twelve-month SpeCIal Project Clerk SpeCIalist m AdnnmstratIon
(Central Servlces).
fransportatIon and PhYSICal Dev
E. Approval of attractIonIretentIon salcuy ranges for the classIficatIon of AssIStant
VictimlWitness Coordinator AsSIstant and Lead VictimlWitness AssIstant
Coordinator m the County Attorney's Office
F Approval of new pOSItIon of 1 FTE Legal Secretary m the County Attorney's Office.
G Approval of agreement with Tolz, King, Duvall, Anderson & AsSOCIates for
consultmg engineenng Servlces in connectIon With bridge rehabilitatIon on Bridge No
82501 and No 82509 at a cost not to exceed $31,200. .
"Consent Calendar Items are generally defined IIllltems of rouhne bUSIness not requmng dISCUSSIon, and aporoved In one vote CommissIoners
may elect to pull a Consent Calendar ltem(s) for dISCUSSIon and/or separate achon
.
~
.
.
.
Sommary of Proceedings
Washington County Board of Commissioners
July 6, 1999
Present were Commissioners Dennis C. Hegberg, Distnct 1, BIll Pulkrabek, District 2, Wally
Abrahamson, DlStnct 3, Myra Peterson, DIStrict 4, and Dick Stafford, DlStnct 5 Absent none Board
Charr Abrahamson presided
Assessment. Ta.~aver Services and Elections
Approval of the follOWIng actions:
On sale 3.2 percent malt liquor license forVeteran's of Foreign Wars, Post 323, August 4-8, 1999
at the Washington. County Fairgrounds;
Abatement applications for value, class changes, homesteads granted and penalty refund;
Resolution No. 99-079, authorization to offer tax forfeited parcel at a private sale;
Resolution No. 99-080, authorization to classify as non-conservatlon.
Commissioner Reports - Comments - Questions
The Commissioners reported on the following items:
Commissioner Hegberg reported that Minnesota Counties Insurance Trust dividends were
received in the amount of $423,913;
Commissioners reported that the SesquicentePni~ pins and stickers were big hits at community
parades and festivals;
Cormmssioner Abrahamson reported on the Andersen XL project signing he attended on June 30
Community Services Denartment
Approval of the following actions:
Appointments to the Workforce CouncIl to terms expiring June 30, 2001 as follows' Jeanne
Walz, Community Based Orgam'r.rt1on representative and Jack McNamara, Large Business
representative;
Appointment of Thomas Gagliardi, Newport, to the Mental Health AdVISOry Council as an
Education representatIve to a term expiring December 31, 2001,
MmnesotaCare outreach contract for the penod July 1, 1999 through June 30, 2001,
School-to-Work partnerslnp grant for Year ill with the Minnesota Department of ChIldren,
Farmhes & Learning to admmisterthe grant for the Southeast Metro School-to- Work PartnershIp
begmning April 1, 1999 through March 31, 2000;
Board workshop held to discuss clnld and adult foster care ServIces
County Attornev's Office
Approval to apply for extension of grant funds from the MInnesota Department of CorrectIons for
salary/fringe benefits of an ASSIstant VictlIn/Witness CoordInator
,
ResolutIon No 99-081, grantagreementWlth the Office ofDrug Pohcy and Violence PreventIon, .
Minnesota Department of Children, Families and Leammg, for the East Metro Coordinated
NarcotIcs Task Force,
Jomt Powers agreement amendment for WashIngton County's gang force Jomt powers grant,
Accept and execute grant from the State of Minnesota for OperatIon Nightcap, extension of the
Safe and Sober grant,
Jomt powers agreement Wlth Mmnesota Department of Correctlons for short term housmg of
Department of Correctlon mmates at the WashIngton County Law Enforcement Center m cnSIS
SItuatIons,
Update gIven on fatal boatmg aCCIdent that occurred over the July 4th weekend
TranS{Jortation and Phvsical Development
Approval of the following actions
Resolution No. 99-082, purchase of WariakOlS property for the Big Manne Regional Park
Reserve,
Pubhc heanng held on appeal of one conditIon set forth m the ConditIonal Use Penmt ISsued to
Bruce Swenson,
Approval of appeal submitted by Bruce Swenson on ConditIon No 6 and allow Mr. Swenson to
dechcate the conservation easement to New Scandia TownshIp,
ResolutIon No. 99-083, prioritizIng County and Township bndges planned forreplacementwithin
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Authorization to explore the possibility of advertising for bid to lease County property to tower
companies for telephone communica1lon on the Washington County North Shop site;
ReVIew of City of Hugo's transportatlon component of their comprehensive plan.
A complete text of the OffiCIal Proceedings of the Washington County Board of Commissioners IS
avaliable for public mspectlon at the Office of AdministratIon, Washington County Government
Center, 14949 62nd Street N , Stillwater, Minnesota
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Snmmsry of Proceedings
Washington County Board of Commissioners
July 13, 1999
Present were COmmIssioners Denms C Hegberg, DistrIct 1, BIll Pulkrabek, DistrIct 2, Wally
Abrahamson, District 3, Myra Peterson, District 4, and Dick Stafford, DistrIct 5 Absentnone Board
Charr Abrahamson presided
Assessment. Taxpaver Services and Elections
Approval of the following actions
Abatement applications for value and homestead classIficatIons,
Budget amendment for 1999 m the amountof$31, 159 from contmgencyto purchase new election
equipment and authonzation to execute an agreement With Global Systems & Software Inc ,
through the State of Minnesota contract.
Commissioner Reports - Comments - Questions
Commissioner Peterson introduced Judy Spooner, Bulletin Newspaper, who will be covenng the
County Board meetings
Community Services Denartment
Approval of the following actions
Appoint James Finley to the Workforce CouncIl as a publIc employment Serv1ce representative
to fill an unexpired term to June 30, 2000,
Financial Services Denartment
1998 Comprehensive Accounting FinanCIal report presented
General Administration
Approval of the follOWIng actions
Authonze County response to State Auditor's fmdm.gs and recommendatIons contained in the
draft report on the internal control structure and complIance for the year ended December 31,
1998,
AssociatIon of Mmnesota CountIes to host a meetlng Thursday, June 15 to discuss the new
proposed pensIOn fund for local correctlon employees,
Letter of interest to be sent to the Minnesota DIV1Slon of Emergency Management Services
mquirIng about a grant applIcatlon whIch would enable the County to do more emergency service
coordinating functIons With local cities and towns,
Annual County Law Library meetlng wIll be held today, June 13, at noon, and, there WIll be a
tour of the Woodbury License Center today at 1 30 P m
Board correspondence was receIVed and placed on file
Public Health and Environment
Approval of the followmg actIons .
Agreements WIth the Cines of Stlllwater and Oakdale and authonze payments for mstnbunon of
curbslde recyclmg funds in the amount of $153,444,
Resolunon No 99-085, Ramsey and Washington County Resource Recovery ProJect's 2000
operatIng budget
Sheriff's Office
AdoptIon of ResolutIon No 99-084, authonzatlon to execute a grant agreement With the Mmnesota
Department of PublIc Safety for the project Safe and Sober
Transportation and Physical Develonment
Approval of the followmg actions
Pubhc hearing held on Chapter Seven, MinIng Regu1anons of the Washington County
Development Code (continued from June 15, 1999),
Adoption of Chapter Seven, Mining Regulations of the Washmgton County Development Code
as presented, County Attorney to bnng back. resolution confnming the Board's actlon,
Board workshop held to discuss and review plans for the proposed Woodbury Library
A complete text of the OffiCIal Proceedings of the Washmgton County Board of COmmIssioners is .
available for public inspectIon at the Office of AdtnmistratIon, Washington County Government
Center, 14949 62nd Street N., StIllwater, Mmnesota
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Summary of Proceedings
Washington County Board of Commissioners
July 20, 1999
Present were CommissIoners Denms C. Hegberg, District 1, Wally Abrahamson, DistrIct 3, Myra
Peterson, DIStrIct 4, and Dick Stafford, DistrIct 5 CommISSioner BIll Pulkrabek, DIStrIct 2 absent
Board Charr Abrahamson presided
Commissioner Reports - Comments - Ouestions
Comrmssioner Peterson recognized Earl Van Berken, who is retinng from the MInnesota Department
of TransportatIon after 26 years, and had also worked WIth her on Wakota Bridges issues
Community Services De{)artment
Approval of the follOWIng actions'
Agreement with the Minnesota Department of Economic Secunty to operate the senior
community service employment program for the period begmmng July 1, 1999 through June 30,
2000,
AgreementWlth the Minnesota Department of Economic Secunty to operate the 5% older worker
program for the period beginning July 1, 1999 through June 30, 2000,
Washington County Child Care Resource and Referral program to accept $360,898 in state and
federal funds over two years to operate the program,
IFTE Case Manager, 1 5 FTE Clerk IT and 5 FTE Data Entry Clerk Special Project positions for
12 months;
Workshop held to discuss House Lmks and related housing issues
Court Services Denartment
Approval of State of Minnesota, Department of Corrections, CommunIty Services Grant agreement
for fiscal year 2000 and fiscal year 2001
General Administration
Approval of the following actIons
July 6, 1999 Board meetIng minutes,
Allocate the 1999 dividend from the Mmnesota CountIes Insurance Trust to the post retirement
health care fund in the amount of $423,913,
Resolution No 99-087, authonzmg matching funds and SIgnature of Board of Water and Soil
Resources Challenge grant documents for the Landlocked Basin Study and FEMA Pilot ProJect,
Adopt recommendations of the Report for Water Governance Study;
CraIg Leiser, President of the Brown's Creek Watershed DIstrict, commented on the Water
Governance Study,
Workshop held to evaluate the County's lobbymg ServIces
Human Resources Denartment
Approval of the followmg actIons
Bandmg and grading of new Job descnptIon of Deputy Drrector ofCornrnumty ServIces atD62-1,
Bandmg and grading of new Job descnptIon of Assessment and TaxatIon Program Manager at
C45-1
Public Health and Environment
Approval of agreements With the CItIes of Lake Elmo and Brrchwood for chstnbution of curbside
recyclmg funds m the amount of $78, 167
Recorder's Office
Approval of the followmg actions
Plat of Stonehenge 211d AdchtIon, StIllwater Township,
Plat ofWynstone 3rd AdditIon, West Lakeland Township
Sheriff's Department
Approval to accept and execute the grants from the State of Minnesota for Operation Nightcap for the
remaimng year ofFY 1999
Trans.portation and PhYSical Develonment
Approval of the following actIons'
Fmdmgs of Fact, ConclusIOns of Law and DIspositlonal Resolution relative to the appeal by
Bruce and Janet Swenson heard by the County Board of Conumssioners on July 6, 1999;
ResolutIon No 99-086, access permIt to the King of Kings Lutheran Church on CSAH 13;
A complete text of the OffiCial Proceedmgs of the Washmgton County Board of Commissioners is
avaIlable for public mspectIon at the Office of AdmmistratIon, Washmgton County Government
Center, 14949 62nd Street N , Stillwater, Mmnesota.
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Stlmmsry of Proceedings
Washington County Board of Commissioners
July 27, 1999
Present were ComnnsslOners DennIS C Hegberg, DIstrIct 1, Bill Pulkrabek, District 2 Wally
Abrahamson, District 3, Myra Peterson, District4, and Dick Stafford, DistrictS Absentnone Board
Charr Abrahamson presided
Assessment. Taxpaver Services and Elections
Approval of abatement applicatIons for value and homestead classificatIons
Commissioner Renorts - Comments - Questions
The Commissioners reported on the followmg itemS
Comnnssioner Hegberg discussed the bUIrows and temporary removal from pnvate, non-
commercial lands of gravel for construct1on of roads and whether those areas should be included
in the Mining Ordinance regulatIons,
CommisSioner Stafford inVIted the County Board to an open house at the BelwIn Foundation in
Afton on Saturday, July 31, He also reported he wIll be In Ely, MN for a MICA Conference on
August 10 - 12,
Commissioner peterson will attend an AMC meetIng m Duluth on August 12, She also
distnbuted COpies of a Cottage Grove agreementwith the Housmg and Redevelopment Authority;
Commissioner pulkrabek reported on the NACo Conference he attended in St. Louis, Missouri
last week.
General Administration
Approval of the following actIons
Certificate of recognitIon to the Shenff's Office, Volunteers and Support OrganizatIons related
to the July 3, 1999 fatal boatmg acCIdent on the St Croix River;
Resolution No. 99-089, joint County effort in addressmg utility deregulatIon,
Review of County space plan and funding strategy related to the Woodbury Library project;
Proceed with Option Seven forthe Woodbury Branch Library and Central Operations contingent
on an agreement WIth City of Woodbury;
Contract for copy center ServIces Wlth IKON Office Solutlons for one year WIth an addltlonal one
year extensIOn if agreed to by both parties,
Commissioner Hegberg appointed to the IntervIew panel for potentIal board managers to the
Forest Lake/Comfort Lake Watershed Dt.stnct,
Board correspondence was receIved and placed on file mcluding a letter from Dr Frascone
regardlng ambulance service,
Board workshop held to discuss the Green Comdor Project
Human Resources Department
Board workshop held for an update and OVervIew of the cafetena benefits plan
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Transnortation and Physical Development
Approval of the folloWIng actlons .
ResolutIon No 99-088, adoptIng the WashIngton County Development Code, Chapter Seven,
Mmmg RegulatIons, Ordinance No 140,
FICSt amendment to grant agreement SG-97-93 with the MetropolItan CouncIl to purchase land
m the BIg Manne Park Reserve,
Second amendment to grant agreement SG-94-74 WIth MetropolItan CouncIl to purchase land m
the BIg Manne Park Reserve,
Update on the Implementation of JUrIsdIctlonal transfers as descnbed in the transportatIon
component of the 20 15 WashIngton County Comprehenslv an,
A complete text of the OffiCial ProceedIngs of the Washmgton County Board of Comnnssioners IS
avaIlable for public mspectlon at the Office of AdnnmstratIon, \Vashmgton County Government
Center, 14949 62nd Street N , Stillwater, Minnesota
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WASHINGTON COUNTY BOARD
OF COMMISSIONERS
Upd_Y30.1999
PREVIEW OF COMING ATTRACTIONS
UPCOMING WORKSHOPS/AGENDA ITEMS OF NOTE
(All Dates and Items Subject to Change)
AGENDA!
DATE WORKSHOP SUBJECT EXPLANATION
August 3 Budget Hearing Introduction of 2000 Budget, The County Board will meet with the County Administrator,
Community Services, Property Deputy Administrator and Department Heads to review the
and Taxation and Internal proposed 2000 budget. Departments will present information
Service Groups on the major changes in their proposed budget and identify
issues that require County Board decision in setting the 2000
levy. The Board will adopt the preliminary budget on
September 14, hold the Truth In Taxation Meeting on
December 2 and certify the final budget on December 14,
1999
August 10 Budget Hearing Transportation and Physical
Development, Public Health
and Environment and CIP
Workshop.
AGENDAI
DATE WORKSHOP SUBJECT EXPLANATION
August 10, 17 Workshop Woodbury Re Tax Abatement The City of Woodbury has requested a workshop with the
or 24 Req uest County Board of Commissioners to discuss the possibility of a
County Tax Abatement of properties located In the area of the
proposed Tamarack/694 Interchange
Staff members of the City and County met on July 23, 1999 to
discuss the proposal and will be reviewing some options with
the County Board of CommiSSioners
August 17 Budget Heanng Crimmal Justice Group,
Courts, Mmnesota Extension,
Library and Other OutSide
Agencies
August 17 Workshop Road Mnintenance Contracts The County Board will review the methods by which the
Department of Transportation and Physical Development
establishes rates for its contract road maintenance with other
local Units of government to ensure that the rates charged for
the contract work appropnately covers the cost of providing the
service.
August 24 Agenda Update on Y2K Planning The County's Y2K Task Force will provide an update on the
Process County's planning process for our Y2K technology and the
County's role in any civil emergency that may arise from the
Y2 K problem
August 24 Workshop Community Health Services The County Board will hold a Workshop with the Department of
Plan Public Health and Environment to discuss the draft Community
Health Services Plan for 2000-2004
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AGENDA!
DATE WORKSHOP SUBJECT EXPLANATION
August 24 Budget Heanng Will be Scheduled If
necessary
August Agenda Request by HRA for The Washington County HRA has requested the County's
DlstnbutlOn of Excess Landfall support for payment of $120,000 of the Issuer reserve fund
Project Funds from the landfall terrace project pursuant to the indenture of
trust document This request is currently being reviewed by the
Accounting Department to determine its consistency with the
bond documents and will be brought to the County Board for
action once the review has been completed
August! Agenda New Financial Management The Financial Management System Implementation Team will
September System report to the Board on the status of the new system that was
brought on line on January 1, 1999
August! Workshop Rai I Corridor Management The Regional Rail Authority will review a draft management
September plan for designated commuter rail or light rail corridors in
Washington County.
September 7 Workshop Maternal Child Health Grant The County Board will meet with the Department of Public
Health and Environment do dISCUSS the County's application for
the Maternal Child Health Grant
September 7 Budget Heanng Final Budget Workshop Prior
to Certification of Proposed
Budget
AGENDA!
DATE WORKSHOP SUBJECT EXPLANA liON
September 14 Agenda Adopt Proposed Budget and
CertIfy Proposed Levy to I
Auditor-Treasurer
September 14 Tour SOIl and Water Conservation The Washington County Soli and Water Conservation Distnct
District Projects has invited County Board members on a tour to view a few of
the successful projects that have been completed through the
assistance and coordination of the SWCD
September 30 Meeting League of Local Governments The County will host a League of Local Governments meeting
Format will be a meal, speaker and diScussion
September Workshop Tax Forfeited Land Policy The Assessment, Taxpayer Services & Election Department
WIll review draft policies for dealing with tax forfeited land In the
County.
September Workshop Chemical Dependency The Community Services Department will conduct a workshop
Treatment Programs to review the effectiveness of the various chemical dependency
treatment programs from whIch the County purchases services
September Workshop Transportation PolICY The County Board will meet with representatives of other local
units of government to discuss the County's position and policy
wIth respect funding for transit alternatives such as light rail,
commuter rail, and enhanced bus service
October 12 Agenda Insurance Update John Bowers, Meadowbrook, will present a bnef update on the
County's insurance
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DAlE
October 27
December 2
AGENDA!
WORKSHOP
Meetmg
Truth m Taxation
Meeting
December 14 Agenda
SUBJECT
County SesqUicentennial
Event
Adopt Final Budget
EXPLANA liON
A series of activities are being planned for this day to
commemorate the County's Sesquicentennial The County
Board meetmg that day will be held at the Hlstonc Courthouse
in Stillwater
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Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
Board of Trustees
Minutes
July 13, 1999
Members: Baird, Fredell, Gorski, Hickey, Lockyear*, McFayden, Myers, Nelson,
Ruch*. Director: Bertalmlo, Assistant Diredor: Blocher*. Absent = 'It.
1. Call to order:
Secretary Nelson called the meeting to order at 7:04 p.m.
2. Adoption of the Agenda:
Hickey moved/McFayden seconded adoption of the agenda. Items were added
to 13. Other.
3. Communications: Suggestions included a great letter of support, alas
unsigned, along with an idea to have the library schedule and phone numbers on
a refrigerator magnet.
4. Consent Calendar:
Hickey moved/Fredell seconded adoption of the consent calendar including
payment of bills for $58,827.06.
5. Service Access was the focus of the monthly review of policies and issues.
Included were circulation, data pradices, and information service policies.
6. The Board adopted the Handbook for Part-Time Employees Who Are Not
Cover9d by the Union Contract. - Baird moved/Myers seconded.
7. 2000 Operating Budget Request- Fredell moved/Hickey seconded raising the
request to $800,000. After discussion this motion was defeated. Myers
moved/Hickey seconded adoption of budget column E, $744,021. Approved.
8. 2000 Capital Budget Request in the amount of $89,370 was approved. Fredell
moved/McFayden seconded.
9. Five Year Capital Improvements Budget - Approved. McFayden moved/Hickey
seconded.
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Minutes - July 13, 1999
page 2
10. Internet Access Policy RevIsion - Approved Hickey moved/Fredell seconded.
11. The Board requested that the Director establish a short-term fund for the building
feaSibility study with the St. CroIx Valley Community Foundation. Hickey
moved/Fredell seconded. Approved with Baird abstaining.
1 2. Progress reports -
Building Committee reported on capital projects.
Community Relations and Fund RaiSing Task Force presented the POSSibility of
partnering with Trolley Tours and Bob Raleigh for fund raising. The Board
approves and authOrizes Bertalmio to proceed after checking out details With City
Attorney. Baird offers list of former board members for current members to solicit.
Finance Committee will meet before the next meeting to discuss presentation of .
the 2000 budget request to the City CouncIl.
1 3. Other - The library Will sell the walnut desk, which IS unusable due to small size.
Executive Committee Will diSCUSS changing at least July and September
meetings to second Tuesdays to aVOid holiday interference.
14. The meeting adjourned at 9:02 p.m.
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