HomeMy WebLinkAbout1999-08-10 CC Packet Special Meeting
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AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 99-16
Council Chamben, 216 North Fourth Street
Tuesday, August 10, 1999
SPECIAL MEETING
4:30 P.M.
CALL TO ORDER
ROLL CALL
BUDGET WORKSHOP
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3
4.
5
6
EngmeennglPublIc Works
P1anmng
Break
PolIce
Fmance
Plant City Hall
430-5:30
5:30 - 6.15
6.15-645
645 -7:30
7:30 - 8.15
8:15 - 900
ADJOURNMENT
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MEMORANDUM
TO: Mayor and City CouncIl ;J<
FROM: DIane Deblon, Fmance DIrector
DATE: August 6, 1999
SUBJECT: Year 2000 Budget
Attached IS the schedule for your meetIngs Wlth all the departments to discuss the Year
2000 Budget requests
The next schedule IS a total (by fund) of the operatmg revenues, expenditures and
surplus/(deficlt) As you can see from the operatIng budget recap schedule, there are
deficIts m most funds Total deficits m tax-supported funds exceed $375,000
The samtary sewer fund Will requITe an mcrease In rates If the expenditures can't be
reduced
Capital outlay requests are presented separately and exceed $3,300,000 for the Year 2000
Budget for all funds
The proposed tax levy Included In the Year 2000 budget mcludes the general levy at the
levy IInnt of$2,790,954 Reqwred debt ServIce tax leVies total $1,520,689 and mcludes
an amount of$194,135 for the sports complex bonds
The Year 2000 budget schedule of new POSItiOns and mcreases mcludes wages and
benefits for the vanous departments TIns additional personnel has been mcluded Wltlnn
the budget requests and totals over $91,000
Other revenue Items Local Government Aid (LGA) IS up 4.3% from 1999 and totals
$1,105,534 Credit (HACA) IS mcreased 33% over 1999 and totals $1,025,941. The
operatmg tax levy, LGA & HACA represent approximately 75% of the City'S general
fund revenue projected for the Year 2000 Budget.
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MEMORANDUM
TO:
Department Headsf\~
DIane Deblon ~
Budget Meetmgs With Council
FROM:
SUBJECT:
DATE:
July 15, 1999
The CIty CounCil has scheduled 1999 Budget meetlngs With department heads for August
10, 16 and 17 Each department IS scheduled as follows
Tuesday. August 10th
4 30 - 5 30
530 - 615
6 15 - 6 45
6 45 - 7-30
730-8.15
815-900
Monday.Augustl6ili
600-6.45
6 45 - 7 30
730 - 8 15
8 15 - 9 00
Tuesday. August 17ili
4 30 - 5 15
5 15 - 6-00
Engmeenng/PublIc Works
Planmng
Break
PolIce
Finance
Plant City Hall
Library
Inspechon
Legal
AdmwstratIon
FIre
Parks
Please reVIew the schedule and notIfy me ImmedIately If you have a conflIct With your
scheduled hme Budget worksheet requests and capItal outlay schedules Will be
compIled and returned to you for your reVIew before the meehngs
Call me WIth any questIOns
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; CITY OF STILLWATER ;
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I YEAR 2000 REQUESTED OPERATING BUDGET I
; (Excluding Capital Outlay) I
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! 1999 to 2000 !
! 1999 1999 2000 2000 % Increase In Surplusl !
I Governmental Funds Revenues Expenditures Revenues Expenditures Expenditures (Deficit) I
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j General $6,802,342 $6,377,957 $6,581,094 $6,808,285 67% ($227,191) I
, Special Events $21.000 $21.000 $5,000 $22.766 84% ($17,766)'
! St CroIx Valley Recreation Center $723,500 $514.019 $564.380 $471,624 -82% $92.756!
! DARE $5.500 $3,500 $4,000 $3,500 0 0% $500!
I Middle River Watershed $4,000 $4.000 $0 $0 -1000% $0'
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I Library $780,457 $683,312 $699,610 $740,936 84% ($41.326)'
; Parks $968.965 $490,086 $458.937 $550.112 12 2% ($91,175) I
j Wash County Recycling Grant $66,000 $66.000 $65,700 $65,700 -05% $0 j
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I Enterprise Funds (Self-supportlno) - Excludes Depreciation and Capital Outlav I
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j Sanitary Sewer $1,696,370 $1.942,163 ($245,793) .. j
j Storm Sewer $180,000 $116.353 $6$3,647 I
, Solid Waste $62,400 $57,900 4,500 ,
! Parking $57,000 $65,605 ($8,605) !
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, .. Additional cutslrevenue (rate) Increase necessary ,
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CITY OF STILLWATER
2000 CAP IT AL OUTLAY
. DEPARTMENT REQUESTED RECOMMENDED
Finance
Computer Table 1,100
CAFR on micro 3,500
AS400 upgrades 8,500
Total Finance $ 13,100
Administration
Imaging system 20,500
Total Administration $ 20,500
Plant/City Hall
(4) Computers 8,000
Upgrade phone system 8,000
Parking Lot 55,000
Total Plant/City Hall $ 71,000
Police
(3) Squads w/changeovers 84,000
(4) Radar Units 12,500
Copy Machine 13,500
. Office Furmture 15,000
4WD Truck (animal control) 28,500
Vests 4,500
Total Police $ 158,000
Fire
(21) Self-contained breathing
Apparatus 63,950
Fire station 740,000
Ladder truck 630,000
Total Fire $ 1,433,950
BUilding Inspection
Truck 20,000
Workstation & chair 5,000
Total BUilding Inspect/on $ 25,000
Civil Defense
Siren 19,000
Total Civil Defense $ 19,000
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CITY OF STILLWATER
2000 CAPITAL OUTLAY
. DEPARTMENT REQUESTED RECOMMENDED
Public Works
Furniture 2,500
Computer DIsc Storage 2,500
Software 2,500
Total Public Works $ 7,500
Street
Roller 15,000
Sweeper 130,000
Plow Truck, 2 1/2 Ton 85,000
Land for Public Work FaCIlity 150,000
(2) Sanders for Trucks 2,000
Total Street $ 382,000
Shop
Telephone System 2,400
Welder 5,000
Pickup Truck 18,000
HOist 2,000
Total Shop $ 27,400
. TOTAL GENERAL FUND: $ 2,157,450
Library
Operations
Audio Visual book drop 1,520
(2) Public access computers 4,850
Penodlc shelves 2,000
Ceiling display hardware 1,000
Shelves (young adult) 2,000
Computer cabling protection 2,000
Self check-out 28,000
Office furniture 2,000
Total Library-Operations $ 43,370
Plant
Roof repair 5,000
Slgnage 2,000
Carpeting 20,000
Planters 5,000
Intenor wall repair 7,000
Landscaping 5,000
. Lighting 2,000
Total Library-Plant $ 46,000
TOTAL LIBRARY FUND: $ 89,370
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CITY OF STILLWATER
2000 CAPITAL OUTLAY
DEPARTMENT
Parks
land
PICniC shelter at Washington Park
Boardwalk at lIly lake
Park benches & tables
Gardens
Fnsbee golf
Meadowlark Park Improvement
Iron fence at Pioneer Park
Playground eqUIp at Staples
Rock rake & back blade
Snow plow
lawn mower & cab
REQUESTED
600,000
8,000
34,000
20,000
8,000
45,000
25,000
16,000
8,000
3,200
2,100
28,000
TOTAL PARKS FUND:
$
797,300
Sewer
land for Public Works FacilIty
Nelson lift Station
TelevIsing Crawler
Vent
Root Cutter
Sewer Sealing
150,000
60,000
8,000
1,500
1,500
60,000
TOTAL SEWER FUND:
$281,000
GRAND TOTAL - CAPITAL OUTLAY 2000: $
3,325,120
RECOMMENDED
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CITY OF STILLWATER
YEAR 2000 DEBT SERVICE TAX LEVIES
Fund # Description Amount
306 G 0 Capital Outlay 1993C $ 131,915
308 G 0 Capital Outlay 19940 26,439
325 G 0 Capital Outlay 1996A 534,070
326 G 0 Capital Outlay 1997 A 124,769
328 G 0 Capital Outlay 19988 259,361
399 G 0 Sports Center 1998A 194,135
Subtotal $ 1,270,689
G 0 Capital Outlay 2000 250,000
GRAND TOTAL $ 1,520,689
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YEAR 2000 NEW POSITIONS/INCREASES
WAGES & BENEFITS
DEPARTMENT/POSITIONS
REQUESTED
FIRE
Secretary (full-time)
$40,274
STREET/PARKS
Dlonlsopolous promotion to LEO
$11,188
LIBRARY
(2) Part-time Library Assistant I
$36,338
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PARKS
Parks Gatekeeper
Schmidt promotion to Park Keeper
$2,153
$1,512
$91,465
TOTAL
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Menwrmulum
August 6, 1999
TO: Mayor and CIty CouncIl
FROM: Klayton HEckles
City Engmeer
SUBJECT: Budget InformatIon
I have been unable to complete a memo regardIng the actIVItIes and changes for the 2000
budget TIns memo Will be forthcommg.
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MEMORANDUM
TO Mayor and CouncIl
FR City CoordInator
RE 1999 Budget
DA. August 6, 1999
AdmtmstratlOn Budget
The requested budget for AdmlmstratIon contaInS a mlmmal Increase 10 all hne Items except for
AssessIng (100-4040-3011) whIch IS subject to hmIted control because the County performs the
servIce and bIlls commumtIes on a per parcel basIs Also, 10 the past, membershIps and dues for
the League of CItIes, the League of MInnesota CItIes and the ASSOCiatIon of Metro
MumclpalltIes were charged to AdmtmstratIon However, I thought It would be more appropnate
to budget these Items under Mayor and CouncIl I beheve tins wIll be a "wash" because the
budget for AdmInistratIon was based on the 1999 budget less these charges The net result IS that
the proposed AdmImstratlOn budget Increased by less than 3% and the proposed Mayor and
CouncIl budget Increased by less 2%
In regards to the year 2000, the proposed Adm1OIstratIon budget IS based on a "bUSIness as
usual" assumptIOn In other words, personnel levels Will remaIn the same and AdmImstratlOn
Will handle the same kInds of programs/projects that IS basically talang place In 1999
1999 Budget
DIane Will be provlChng you With budget worksheets and InformatIon related to the budget We
do not have all of the tax InformatIOn yet from the County to determme the Impact the requests
Will have on the tax levy However, It IS my understandIng that we Will probably need to pare the
budget by at least $375,000 In order to have a balanced budget (whIch appears to be much better
than for 1999) Further, at thIs tIme I have not made recommendatIons regardIng the IndIVIdual
departmental budgets I thought It would be better to do thIs concurrent With CouncIl reVIew of
the budgets
In any event, I Will be workIng With staff to create a budget that IS acceptable to the Council
Just a remInder that we Will be haVIng other meetIngs on the budget as follows
Mondav August 16. 1999
Tuesdav. August 17. 1999
6 00 - 6 45
6 45 - 7 30
7 30 - 8 15
8 15 - 900
430-515
5 15 - 6 00
FIre
Parks
LIbrary
BUIldIng InspectIon
Legal
AdmlmstratlOn
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RUG-06-1999 09.38 CITY OF OPH
P.02/03
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CITY OF OAK PARK HEIGHTS
TUESDAY, AUGUS110, 1999
CI'IY COUNCIL MEETING AGENDA
7:00 P.M.
FYI
7:00 p.m. 1. ~ to Order/ApJilroval~ ~end&
'1.05 p.m. 11. l8PartmentlCounCl.ill,.i&ison ~orI:s
A. PlamJing Commi.Jion
B. Parks Conunission
c. Cahle Commil.ion
D Water Managemmt Orgamzations
1, Brown'. Creek watershed D~
2. MJdclle St. Croix Waterthetl District
E Other
7 :20 p.m. III. Vi.ito:nlpul,h" Comment
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A.
Regycling Award (1)
Thw 18 ;m Clp\'ortumty ior the puLlio to addn.. th. ~ with CJ'*boNl or QOnoN1Ul on
lIIlUet not pari of the lei'llai' .~. (ple.. lun1t Clommmtll to 3 rnin~t.. In lensth )
7.20 p m. IV. Consent Alend, (Roll Call Vote)
A. Approve BJls 6J Inveltments
B Approve City Counc:U Mmutes - July 27/ 1999 (2)
C Approve Change Order No 3 forth. Kem Center Utility
Improvements Projec:t (3)
D. Approve Chqe Older for oak Park Boulevard (4)
E. Approve Requed for Payment No 1 - 57th Street Extenlllon to
Oaltgreen Avenue (5)
7:25 p.m. V. public Hearin~8
None.
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AUG-05-1999 09:39
CITY OF OPH
2' :30 p.m. VI.
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New Business
A. Creatioo of CeJiu&1 Bu.inel' Distncl: pund (6)
B. Citizen CommunigatlOD regarclins traffic: speed (7)
C. Traftie Conuol SigDage (8)
D. Authodution to proceed on the (ormation of Stann Water Utility (9)
E. Rate adjustment for soY waste/reQ}'Clling and htnJ b:amlfer (10)
F Annexation Policy (11)
8.00 p.m. VII. QLl Businetl
A. pur(lhas. 01 City F~. Recommend to table mdefuutoly.
B. Boutwell's Landmg Plat (12)
c. Brown', Creek Watenhed
a. District: Rules (19)
b. Call fOJ: Watu,hed Dittn<lt Manager (14)
D. Dii0115sion of Burger I<In-'Oalt paI'k Pond. cleve10pment status and
.ignage (15)
E. DisCUSSIOn of po.,J,le primary for local clecUom.
F. Dll1dUS810n of T l'I1th in AdverillU1g VI. City uamc
8:45 p.m. VIII. Adjoum to Economic D~Jilmeut: AuAority Meetll1~
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9:00 p.m.
IX
Rl90nvene City Councll Meetin9
Closed session to tli.ClUSS labor relations .irate,".
9:30 p.m. X.
Adimmunent:
SOt:ial glJtlsmng at A,1p/J-'. 11IGI1I /Jow
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P.B3/03
TOTAL P.03
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CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
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August 3, 1999
To Whom It May Concern,
1941 South Greeley Street
Stlllwater, MN 55082-6012
(651) 439-8803
The Cable Commission office will be moving soon, we'll be Just down the hall from our
current locatIon In the Greeley Square BUildIng
Please make a note that as of August 9th you should start sending mall to our new
address
Central St CroIx Valley
JOint Cable CommIssion
1911 South Greeley Street
Stillwater, MN 55082
Phone & Fax Will remain the same (both are 439-8803)
Thank you!
Kathy Cinnamon
AdmInistratIve Secretary
Represenbng
the Clbes of Sbllwater, Oak Park HeIghts and Bayport
and the TownshIpS of Stillwater and Baytown
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MEMORANDUM
TO
Mayor and CouncIl
FR
City Coordmator
RE
ReVIsed budget meetIng tIme
DA
August 11, 1999
Just a remmder that the Council has reVIsed the meetIng times for departmental budget
review. The Council wIll be now be meetIng on Monday, August 16, 1999 as follows'
*Frre Department
*Parks Department
Library
Building InspectIon
Legal
AdnumstratIon
4:30 - 5.15
5.15 - 6:00
6 00 - 6.45
7 15 - 7.45
7 45 - 8 15
815
ThIs means that the CouncIl will meet at 7:00 PM., Tuesday, August 17, 1999 (and not
at 4.30 PM)
* Onginalz scheduled for Tuesday, August 17tlt and now changed to Monday
August 16 .
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SPECIAL MEETING
CALL TO ORDER
ROLL CALL
NEW BUSINESS
AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 99-17
Council Chambers, 216 North Fourth Street
AUGUST 16, 1999
4:30 P.M.
Jnn McKnIght, Manager, Board of Water COInnnssloners - Bondmg for ConstructIon of
Underground ReservoIr
BUDGET WORKSHOP
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2
3
4
5
6.
4 30 - 5 15
5 15 - 600
6 00 - 6 45
6 45 - 7 30
730-8:15
815-9:00
OTHER BUSINESS
ADJOURNMENT
FIre
Parks
Library
Inspection
Legal
AdnnmstratIon
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BOARD OF WATER COMMISSIONERS
204 North Third Street
PO Box 242
Stillwater, MN 55082-0242
Phone 651-439-6231 . FAX 651-439-4061
August 12. 1999
Mayor aDd City Council
City of Stillwater
216 4th St N.
Stillwater MN 55082
Re: Bonding for coostruc1ion of a 1.5 miDion-gaUon underground reservoir.
Dear Mayor and Council:
The Board ofWatcr Commissioners, at their July 8, 1999 meeting received favorable remIt." from
water testing done on a test wen in the newly :lnnexed area of the City.
Because of this they have voted to go ahead with coostruc1ion of City Wen #11, along with a well
house, booster station and 1.5 mi1lion-gaUon underground reservoir.
The City Council at their June 1, 1999 meeting approved the placement of this reservoir on the
land known as SettlC1'S Part.
The esnm:tfed cost of this entire project is $2,230,000.00. The Board is requesting the City of
Stillwater to begin the process of securing a $1,600,000.00 bond for the construction of this
projcet, as the Board of Water Commissioners amnot do this.
I have enclosed a cost estimate sheet of the project along with the financial situation of the Board
for YOW' review.
Sincerely,
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~imM~ght
SecretaryIManagcr
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COSTS ASSOCIATED WITH NEW WELL & STORAGE
FACILITY
NEW WELL
$ 200,000 00
WELLHOUSE & BOOSTER STATION
920,000.00
1 S MIILION GAllON RESERVOIR
911,000 00
ENGINEERING
198,000 00
TOTAL
$2,229,00000
CASH ON HAND
51,440,000 00
lESS 6 MONTII OPERATING COSTS
425,000.00
LESS BORROWED TO CITY, 62ND ST
BALANCE ON HAND
400,000.00
$ 615,000.00
AMOUNT OF BOND NEEDED
51,614,000.00
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11m McKmght
Apnl 22, 1999
Page 4
ProJect E\tnnate
1 5 MIlhon Ground ReservOir
Spilt Ba'im Design Booster Station With 3 Pumps And Natural Gas Generator Assume Land
At No Cost To Board And That Site Doesn't Present Groundwater Uplift Concerns
Combmed Well house and Booster Pump Station
3-75 Hp pumps with ASD's @ $56,000
Electncal and Control
Plpmg and Valves
Natural Gas Generator
Electncal Control and transfer SWitch
Well house & Booster StatIOn Estimate
$460,000
$168,000
$40,000
$66,000
$150,000
$36,000
$920,000
Ground Storage 1 5 MIllion Gallon
Flat Top - Spilt Basm Design
$875,000
$36,000
$911,000
Site Improvements and Excavation
Ground Storage Reservo1f Estimate
Engmeenng Include Solis
$198,000
Total PloJect Cost E~tllnate
$2,029,000
E~tlmated Annual Costs (Operatmg)
Booster Electncal 262,800 KWHs @ 0 065 KWH
AdditIOnal Heat ReqUIred
Storage, Pump and Generator Mamtenance
Annual Operatmg Costs
$17,100
$1,200
$9,600
$27,900
50 Year Life Cost
Original Cost
50x $27,900
Estimated Life Cost
$2,029,000
$1,395,000
$3,424,000
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