HomeMy WebLinkAbout1999-03-02 CC Packet
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REVISED AGENDA **
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 99-5
Council Chambers, 216 North Fourth Street
March 2, 1999
REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
STAFF REPORTS
1 Fmance DIrector
2 Pohce Clnef
3 Pubhc Works DIrector
4 Commumty Dev DIrector
5. Parks & RecreatIon
6 CIty Engmeer
7 CIty Clerk
8 FIre Clnef
9 Bwld.mg OffiCIal
10 CIty Attorney
11 CIty Coordmator
1 Workshop WIth MnDOT staffregardmg Co Rd 12 speed hmIt study - Ed Brown and Dave
Ingstrom
2 Workshop wIth Mmnstream Development regardmg Maple Island SIte
3 DIScussIon of possIble purchase of Burlmgton Northern property m downtown area
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES February 16, 1999, Regular Meetmg and ExecutIve SeSSIOn
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
OPEN FORUM
The Open Forum IS a portlon of the CouncIl meetIng to address CouncIl on subjects WhICh are not a part of
the meetIng agenda The CouncIl may take actlon or reply at the tlme of the statement or may glVe
drrectlon to staff regardmg mvestlgatlon of the concerns expressed
CONSENT AGENDA *
1 Resolution 99-52: DIrectmg Payment of BIlls
2 Resolution Purchase ofvehIc1e for mveStIgator - Pohce Dept
3 Purchase of fax machme - Pohce Dept
4 Purchase of 11 portable radIOS - Pohce Dept
5 Resolution' Transfer oftobacco hcense for StIllwater Tobacco from Kawther, Inc, to
Kundara, Inc
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6 Resolution' Approval of agreement for preparatIon of Natural and Scemc Areas
ConservatIon Partners and Parks and Open Space grant requests
7 Resolution Employment of Laura Ann KInser as part-tIme secretary/d1spatcher 1- PolIce
8 Temporary on-sale lIquor lIcense - LumbeIJack Days FestIval Assoc, July 22-25, 1999
9 Purchase of computer - PolIce Dept
10 Purchase of pnmer pump for PIerce fire engme
11 Purchase of five MImtor III radIo pagers - FIre Dept
12 Contractors LIcenses Kraus-Anderson constructIon Company, MInneapolIs, SIgnArt
Company, Inc , Mendota HeIghts
13 Resolution Permanent employment of KIm Kallestad as FIre ChIef
14 Resolution ApproVIng transfers and funds closmg as of 12/31/98- Fmance Dept
15 Resolution: Approvmg agreement between CIty of StIllwater and StIllwater PublIc
Managers ASSOCIatIon
16 Resolution: Amendzng Resolutzon 99-38 Authorzzzng Purchase of Toro Lawn Tractor
17 Resolution: Approvzng agreement between Czty of Stzllwater and I U 0 E Local 49
18 Resolution: Requestzng the Czty of Stzllwater enter znto a partnershzp wzth Stzllwater
Townshzp, the Mznnesota Department of Natural Resources and the Washzngton County Sozl
and Water Conservatzon Dzstrzct to undertake natural resources plannzng, acqUlsztzon and
restoratzon as part of the Metro Greenways Inztzatzve
PUBLIC HEARINGS
1 1999 Street Improvements, Project 9902 Thts IS the day and tIme for the publIc hearIng to
consIder a the makmg of street, SIdewalk, water, storm and sanItary sewer Improvements for
FIfth, SIxth, Seventh Street between WIllard and Hancock Streets, and West Oak Street between
Fourth and FIfth Streets The area proposed to be assessed for such rmprovement IS propertIes
abuttmg for FIfth, SIXth, Seventh Street between WIllard and Hancock Streets, and West Oak
Street between Fourth and FIfth Streets The estrmated cost of the Improvements IS $825,000 00
NotIce of the hearIng was publIshed m the StIllwater Gazette on February 12 and February
17,1999, and notIces maIled to affected property owners
UNFINISHED BUSINESS
1 RecommendatIon from Downtown Parkmg CommIssIon for constructIon of 100 car UBC
parkIng lot
NEW BUSINESS
1 FundIng request from CIty of StIllwater Chamber of Commerce for publIc space
beautIficatIon In 1999
2 Support for legIslatIon for State asSIstance for trout stream preservatIon projects
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (contmued)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
ST AFF REPORTS (contInued)
ADJOURNMENT
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All Items hsted under the consent agenda are consIdered to be routme by the CIty Councll and w1l1 be enacted
by one motlon There w1l1 be no separate mscusslon on these Items unless a Councll Member or cItIzen so
requests, m wmch event, the Items Wlll be removed from the consent agenda and consIdered separately
** Items m ltahCS are admtlons to the agenda
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MEMORANDUM
TO Mayor and CouncIl
FR CIty Coordmator
RE COnflIct of Interest Ordmance
DA February 26, 1999
DISCUSSIon.
Staff contInues to work on the Conflict of Interest Ordmance. Staff IS requestmg the
partiCIpation of Councilmembers Thole and Zoller m the discussIOn of the ordInance Mr
Thole and Mr. Zoller were involved m the development of the final Charter prOVIsIon and
they should be able to provIde some dIrection for "fine tuning" the ordinance Staff will
attempt to meet with them on tins issue before the next meetIng Therefore, the COnflIct
of Interest ordinance will not be on the agenda for tins meeting.
RecommendatIon.
No Council actIon at tins tIme
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MEMORANDUM
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TO Mayor and Council
FR CIty Coordmator
RE FertIlizer Ordmance
DA' February 26, 1999
DISCUSSIon
Staff contInues to work on the ordinance regulatIng the use of fertIlizers, pesticIdes, etc
There are issues that need to be resolved such as defining the areas within the CIty that
wIll be regulated by the ordinance and how will the ordmance be enforced? Therefore.
the ordmance is not on the agenda for thts meeting
Recommendation
No CouncIl action at thts trme
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. February 26, 1999
TO: Mayor and City Council
FROM: Klayton H. Eckles ,;
CIty Engineer
SUBJECT: Workshop With Mn/DOT Staff
Speed Lumts on Myrtle Street
DISCUSSION:
I have been m contact With Mn/DOT staff members fannhar With the Myrtle Street speed
hmlt study. Ed Brown and Dave Engstrom have md1cated that they would be WIlhng to attend an
mfonnal workshop to d1scuss the results of the Mn/DOT study as well as Mn/DOT pohcy and state
law regarding speed hmits.
It IS worth notmg that these two indiVIduals do not have the authority to vary from the basIC
laws regard1ng speed hrmts. Rather, they are the partIes that carry out the admmistration of these
laws
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Attached to tlus memo IS a copy of the information conCemlng the study completed by
Mn/DOT as well as a copy of Basic Speed Law, Minnesota Statute 169.14
RECOMMENDATION:
Staff does not have a recommendatlon at tlus time except that Council should hold an
mfonnal workshop to d1scuss this Issue.
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1990 POP. 1.976 ~r.;)
N. L~ ~ SPEED SAMPLE LOCA TIONS
5 1 2 3 4
85th Percentlle LB. 59 58 48 37
Sr,
Speeds W.S. 58 55 50 38
E.B. 50-59 49-58 40-49 29-38
W.S. 49-58 47-56 42-51 29-38
E.B. 74.6 70.9 73.4 86.9
W.S. 69.6 68.5 71.6 86.0
AUTHORIZED 30 MPH SPEED LIMIT
POSTED 30 MPH SPEED LIMIT
(NOT AUTHORIZED)
AUTHORIZED 50 MPH SPEED LIMIT
AUTHORIZED 55 MPH SPEED LIMIT
EXISTING RURAL STATUTORY SPEED LIMIT
- - -. PROPOSED 30 MPH SPEED LIMIT
- - -. PROPOSED 50 MPH SPEED LIMIT
ICI E:!!I co. PROPOSED 55 MPH SPEED LIMIT
SPEED SAMPLE
1994 AADT
ALL-WAY STOP
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SCALE IN FEET
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Types of Speed Restrictions:
· Statutory · M.S. 169.14 subd 2
30 mph · Urban District (169.01 subd 59)
55 mph · Two Way · Two Lane
65 mph · Expressways & Urban Interstate
70 mph · Rural Interstate
· Authorized by Commissioner
M.S. 169.14 subd 4 & 5
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Limits Authorized by Commissioner:
M.S. 169.14, Subd 4- 5
· Subd 4: Establishment of Zones
· Trunk Highways
· Engineering and Traffic Investigation
· Commissioner of Transportation SLA
· 950/0+ have engineering studies
· Subd 5: Zoning within Local Areas
· Request by local road authority
· Engineering and Traffic Investigation
· Commissioner of Transportation SLA
· County Highways
· Metro Area: 900/0 engineering studies
· Greater MN: 10 - 200/0 have studies
· Township Roads
~ · 1 - 20/0 engineering studies
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Engineering and Traffic
Investigation Factors Considered:
· road type & surface
· location & type of access points
· sufficient length of roadway
· existing traffic control devices
· accident history
· traffic volume
· sight distances
· test drive results
· speed study
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Two Most Frequently Cited
Reasons for Speed Limits:
(according to lYE Committee)
1. Increase Safety
2. Inform motorist of reasonable speed
How does speed study address
these concerns? . . .. 85th percentile
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FIELDYSPEED SURVEY SHEET
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M.P.H. -
A.M.-P.M.
Road N~. EXAMPLE
Ref. Pt.
County
Date
Day
.
64
63
62
61
60
59
58
57 ...
56
55
54
53
52
51
50
49
48
47
46
45
44
43
42
41
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PASSENGER CARS, PICKUPS, VANS
Bound
T. A.T. %
I 200 100
I 199 99'te
;.. I~ 8' ''1 'I..
L /"1' 91-
~ /'1.1:/ ?b ~
3 }91 95 ~
-5' JKY 9'1 ~
h li3 9,0/0
- - - -7,.... ._-- ZJl,~ - - -8 -- Q
'f 170 85% ~ri~1C., . ;5::.:. ·
10 /~I '10 f,
~/ ISI 75% III
/17 ~() 70Dk U
.2~ J~3 '1% c:c
30 100 500A A-
z ~ '70 35Dlb ...
1'7 '17 ,}. 3 % _ L-
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/;, :tiJ 10 Ok
6 1'1 L... ~
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Zone
Time
Weather
Machine
Observer
VEHICLES
VEHICLES
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Crash Frequency
Related to Speetl
. Mini Center
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STUDY SPEED SIGNS CHANGE 85% CHANGE
LOCATION Before MPH Before MPH
After After
T.H.65 40 -10 34 0
30 34
T.H.65 40 0 41 0
40 41
T.H.65 50 -10 44 +1
40 45
T.H. 65 60 -10 49 -1
50 48
ANOKA 45 -5 48 +2
CSAH 1 40 50
ANOKA 30 +5 40 0
CSAH 10 35 40
. ANOKA 30 +15 49 +1
CSAH 24 45 50
HENNEPIN 35 +5 49 -1
CSAH 6 40 48
62ND AVE. N 35 -5 37 0
30 37
ANOKA CR 51 40 +5 45 +1
45 46
HENN. CSAH 4 50 -10 52 -1
40 51
NOBLE AVE. 30 +5 37 +3
35 40
RIDGEMONT 30 +5 39 +2
AVE. 35 41
MISSISSIPPI 30 +5 39 +1
ST. 35 40
. Source Mmnesota Deparbnent of Transportatlon
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Crash Rates vs.
No. of Access Points
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Number of Access Points per Mile
. Source: FHWA, Publication NO..HWA-RD-91-044 (Nov. 1992) .
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EFFECTIVE SAFETY
Pro-Active
Measures
Reactive
Measures
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. MEMO
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, CommunIty Development Director /f--/
TIF ASSistance for Maple Island Site Redevelopment
February 26, 1999
In December 1997, the City entered mto a development agreement With Mamstream
Development Partnerslnp to asSiSt With redevelopment of the Maple Island bwlding sIte. At that
tIme, the plan was to demolish the south portion of the buildmg and to construct a new two-level
buIldmg contammg 40,000 square feet of floor space, 20,000 grocery store and 20,000 office.
The current plans renovate the eXlstmg bwldmg mto a grocery store (8,500 square feet), office
space (three levels and 8,000 square feet) and retail space (2,000 square feet) and adds a second
office level over the grocery store (8,500 square feet) (see site plan)
The preVIous TIF assistance agreement was based on a project value of $3,900,000 and TIF
generatIon per year of$101,000 (see attached memo) The reVised plans results m a ~ I '150 I 0'1Sl,)
project value and ~~I aubannual TIF. (The numbers WIll be prOVIded at meetmg tIme)
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The preVIous TIF agreement proVided for a SO/50 split m TIF between the developer and City.
The developer would use their TIF for elIgibilIty TIF demolitIon and constructIon activItIes and
the City would use ItS share ofTIF to construct the Water Street parkIng lot, reconstruct Water
and Mulberry Street and reconfigure the north portIon of the Maple Island parkIng lot. The costs
of these publIc Improvements was estImated at $500,000 - $600,000 (see attached area site plan
and memo)
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Mainstream Development Partnerslnp IS now requestIng $Jff,'OOO/year ofTIF to support the
demolItIon and renovatIon. Besides the TIF asSistance, the developers' lease with the grocery
store requires the proVision of 50 paved parking spaces by the tIme the grocery store opens.
In the previous agreement, it was the mtent of the City to improve the Water Street lot and make
other area Improvements using TIF. With the reVised project and reduced TIF, those funds are
limIted.
Other potentIal sources of funds, should the City CouncIl want to assist the project beyond the
TIF mclude improvement distnct or pay parkIng revenues. To gam tIme to make the
Improvements, It may be pOSSible to provide temporary parkIng along Water Street from Fall
1999 to Spring 2000 then construct the Water Street parkIng lot early Sprmg 2000.
RecommendatIon: ConsideratIon of request for assistance and dIrect staff to modify development
agreement as appropnate.
e- Attachments. Area Improvement Plan, Site Plan and Buildmg Elevation
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MAINSTREAM DEVEWPMENT PARTNERSHIP
212 1/2 NORm MAIN STREET STIlLWATER MINNESOTA 55082
2 March 1999
City of Stillwater Council and Staff:
We are wribng to request the City of Sttllwater's support to assist in oompleting the final phase of the
renovauon of the Maple Island Bwldmg Mamstream Development Partnership has a comnutment from
Stillwater's Valley Coop to relocate and expand thell' busmess to the Maple Island Site. This commitment
is conbngent on our development agreement with the City.
We are requesung assistance from the City as follows:
1. 100% of the aV81lable Tax Increment Fmancmg in the form of Tax Increment Revenue,
to be placed through a mutually approved bondmg underwriter.
2. Approval of a M1DllDum Tax Level, creating an annual tax inaement avmlable to the
project of $ 65.000 over a 10 year hfe or $ 650.000.
3. Approved parlang for the project
4.
Water Street improvements assessed to the property owner 10 a mutually agreed upon
special assessment program.
Mainstream Development Partnership has put forth Its best effort in an attempt to achieve the goals
estabhshed three years ago. As our enclosed mcome and expense statement shows, the project can not
support a grocery store Without the assistance of Items 1-4 above
Thank you for your considerauon of thiS proposal.
Mainstream Deve:"pment Partnership
MAPLE ISLAND INCOME AND EXPENSE STATEMENTS A,B~
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ESTIMATE Of INCOME AND eXPENSES 1 MARCH 1999 I I !
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~ IRentlYr tTOTAL
ncome Rate $/af I Sub Total I
Addnt.. . ,
227 North P8r1ono Lot S 2,000
225 M8Dle Istand HardWare $a 5Ote' $ 36.000
221 Valley CooD $S 00I8f $ 64,000
221 Second Flcor $15 OOI.f $ 127,000
219-21 Basement $1 OOIs' $' 10,000
219 FInN FlOC!' $12001fJ' $ 42.000
219 ~lne $1000/St S 15,000
219 Second FIcor S17.l'JO/., $ 57.~
217 St CrOIX OffICe Supply $150018' S 38,000
ltitnQlIncome PW Year (' 00% occ.) S ,
Rentat Income.. 15% occ. $ 327,420
c.A.M. , I $ 25.000
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. Anticipated Annual'ncome $ aG2,4':lQ
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A. Income & Expene.. Valley Coop with out TIP . I
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Incomefyear $ 352 420 ,
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~n8elyew
P "1 $2.750,000.9% $ 247,500
Amortization 25 yr $ 110,000
MantJBrokera;e $ 39 000
~_r & MIUflt. $ 20,000
Ineurance $ 12.000
GulEleetJMlsc. $ 10,000 -
Tof.i1'- $ 382,420 $ 438.SOO $ (86,080\
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e-Income & ExD8l\H. Valle; COOD with TIF tal IIS.OOOlyr fol' 10 vr..) I
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'rtccmeJYe8r $ 352,420
EJCpeneetyew "
P & I $2,100.000 CD a 75% $ 183,150
Arnortimtlon 25 yr S 84,000
MgntJ $ 39,000
Remlr & Maim $ 20.000
lneuram:e $ 12,000
GUI!1.8ct !MlBC $ 10,ODO
Totals $ 352,420 $ 348,750 $ 3,870
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C IncorM & EXIMnU' ot'fIce 1.' Floor with 50% TIP C.t. "32. r for 10 yr. ) I
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Income/year $ 418,420
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I:xpeneelyear -..-
p a I $2 400.000 a a 75'" $ 210,000
Amorti2atian 25 vr $ 98,000
Maritj~ $ 39,000
RlHiiir & MaInt. S 20,000
InSUfWlce $ 12.000
Galelect IMI8C $ 10,000
ToW. S 416,420 ,f 387,000 -~f 29,420
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Mainstream Development Partner.rllP
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MEMORANDUM
. TO. Mayor and City Council
F.R.. Steve Russell, Community Development Director !l---
DA October 23, 1997
RE. THE USE OF TIF PROCEEDS FROM MAPLE ISLAND REUSE PROJECT (GROCERY
STORE/OFFICES)
The city receIved an application for TIF assistance from Mamstream Development Partnership to assist m
the redevelopment of the Maple Island site A memo from the finance drrector provides an estimate of TIF
proceeds from the project
The Maple Island bUlldmg is located in the Scattered Site Tax Increment District. Revenues from the
project can be used to make publIc unprovements m the downtown. Parking, street lIghting, Lowell Park
and AIple Property improvements are all projects that could use money to carry them out
When the downtown Improvement program was constructed m 1990-1991, this sectIon of the downtown
was not Improved m antIcipation of its redevelopment with reuse of the Maple Island site. Now is tune to
make the complementary publIc improvements This area could be used as a test area or model for
decorative street lIghting
.
The CIty of StIllwater purchased the unimproved gravel parking area east of Maple Island to help support
the redevelopment of the Maple Island site It was antICipated that TIF from the Maple Island reuse project
would be used to make improvements to the gravel parkIng lot and other public unprovements in the area
of Maple Island site.
The enclosed area plan shows needed publIc improvements necessary around the Maple Island buildmg.
Listed below are estImated costs of those unprovements.
Water Street Parking Lot (100+ spaces) .. .......................... $221,500
Water Street reconstruction (Commercial to Mulberry) ..... .... ........... $75,000
Sidewalks and landscaping (along MulberrylWater/CommercIal- Lowell Park) . .. $140,000
Mulberry Street extension ..... .... .... .. . .. ... . . . . . .. . ..... $75,000
Maple Island Lot Reconstruction . . . . ... . .. ......... ......... ...... $70,000
9
The estimated costs of the Maple Island SIte related publIc improvements is $~1,066'.
In addition to the public improvements lIsted above, the raIlroad has land north of Mulberry Street for sale
This land could be purchased using TIF :funds to provide additIonal downtown parkIng for this site and
other riverfront areas
Mainstream Development has indicated they will be submItting a TIF request that details the need for
aSSIstance It must be determined by the CIty m providmg project assistance that "but for" the city
assistance the project would not proceed Only TIF eligible costs can be paid for using TIF :funds
.
RecommendatIon. Decision on request.
f ,
.L
...
~
.
.
.
MEMO
TO: MAYOR & CITY COUNCIL
DIREC~OR ~)ll
FROM: DIANE DEBLON. FINANCE
DATE: OCTOBER 22. 1997
SUBJECT: TAX INCREMENT FOR MAINSTREAM DEVELOPMENT SITE
Pursuant to prior city council direction. staff has proceeded
to gather the 1nformation necessary in developing an estimate of
tax increment generated with the re-development of the Maple Island
plant site.
After discussion with the developer and the assessor. a realistic
estimate of market value at complet1on is $3.900.000. This is the
value placed on the project that would be incorporated 1nto a
minimum assessment agreement w1th the developer.
Using a market value of $3.900.000 for th1s redevelopment project.
an additional $101.000 tax increment per year will be available to
TIF District #1.
.
.
."
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OCCUPANCY - B/Il OFFICE/RETAIL
PARCEl. 4 AREA - Bo\SEMENT 8,250 SF
- GROUND FLR 8 550 SF
- SECOND FLR 8 170 SF
PARCEL 4 TOTAl AREA - 24,970 SF
PARCEl S AREA - Bo\SEMENT J,75O SF
- GROUND FLR J 400 SF
- SECOND FLR 1,580 SF
- MEZZ FLR 3 000 SF
PARCEL 5 TOTAL AREA - 11 730 SF
PARCEl 6 AREA - GROUND FLR 2 000 SF
PARCEL 6 TOTAl AREA - 2,000 SF
fLOOIJ ~L\IN Ill:.('UlAIION~
US ARMY CORPS Of ENG REGS
- FLOOD ~ EUV 6925
- GROUND flOOR ELEV 69S 8
- BASEloIENT OCCUPANCY FP 1
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- WE B WATERPROOfING
PARCELS 45 6 TOTAl AREA - J8 700 SF
CONSTRUCTION NPE II ONE HOUR
AllOWABLE AREA - 18,000 SF (UNSPRINKLED)/FlR
- lBOOO SF X 3 = 54000 SF/FlR
(THIS PROJECT WILL BE COMPlETEl. Y SPRINKLED)
PLUMBING F1lCTURES
OCC LOAD STORACE (BASEIlENT FlR) 66 - 5,DOOSF / PERSON = 1 REO
OCC LOAD RETAIL (GROND FLR) 662 - 200SF / PERSON . 2 PER SEX REO
OCC LOAD OFFICE (SECOND FlR) 198 - 200 SF/PERSON = 2 PER SEX REO
EXIT WIDTH
285. PER STAIR 2 STAIRS (44. WIN)
DOORS 84. EXITING REQ (I OS. SHOWN)
DRAWING INDEX.
SURIIf:Y
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01 DEMO SITE PLAN
02 DEMO BASENENT PlAN
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.
CITY OF STILL\Y..L\.1ER C~1BER OF CO:NINIERCE
January 9, 1999
Mavor Jav KImble and CIty CouncIl Members
216 North 4th Street -
Stillwater, Minnesota 55082
Dear lVIayor KImble and CouncIl Members
In a survey completed m 1994 by the U mverslty of St Thomas' Small Busmess Instltute,
under an analysIs of alternative shoppmg venues needed in Stillwater was listed
" Grocery Store - A grocery store was the number one response of the open-
ended question on the survey A grocery store would be convement for residents who
lIve m or near downtown, residents With linuted mobIlIty, and boaters needing grocery
Items "
The Umverslty of St Thomas made the follOWing recommendatIons
" 1 A grocery store With an m-store, full-servIce bakery and deli wlnch offers a
vanety of gourmet foods and grocery Items (The square footage ofa typICal Byerly's or
Lunds would not be appropnate for downtown Stillwater, a down-scaled version IS
recommended) The mcome levels and the respondents mterest would be supportive of
tlns establIshment "
The City of Stillwater Chamber of Commerce would like to voice it's support of a
grocery store in the space currently known as the Maple Island Building.
Not only would a grocery store benefit the reSIdents of the downtown area but our many
summer VIsitors would lIkely stop for supplIes on theIr way north of town, the bus tours
would frequent the store and the many campers and boaters who come to StIllwater would
be able to utIlIze It for theIr needs on daytnps
Since the departure of Hooley's, the downtown has been deVOId ofa very necessary
servIce The CIty of StIllwater Chamber of Commerce thanks the l\fayor and CIty CouncIl
for takIng the tIme to think long and hard about what's best m the long term for our town
Mo)t Sincerely,
~iJ d(t.~.~, ~ oZ,--C
Sunny DeYoung.- '/ ~
ExecutIve 5t
PO BOX 516 STILL\\- \TER \I~ 55082
?l.{O~E 612-4'9-.1(\(\\ . F-\X 6\2-.139-.1513' E M-\IL CIH \IBER@STLL\\ TR CO\I . \\ EBSITE HITP '/W\V\v STU...\\TR CO\I,CH-\ \1\31 ,
... ,
MEMO
.:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development DIrector V
AvaIlabilIty ofRatlroad Right of Way and Tracks from Elm Street to SunnysIde Marma
February 25, 1999
The purpose of thIs workshop IS to mform the CouncIl of the railroad nght of way situatIon and dIscuss the
City's Interest in obtammg and usmg the lme.
The City has been Informed by Burlmgton Northern and Union Pacific of the availabilIty of their railroad lme in
StIllwater (see attached letters and map) The City Council preViously directed staff to obtam appraisals for the
lInes A recent appraisal was prepared for the Union Pacific lme mdIcatmg a value of $87,800. The railroad
contends, based on their appraisal, that the property IS worth $214,000 for the 4.1 acre site or $1. 19/sq ft. The
actual ownerslnp of land or railroad easement Will need to be further investIgated (Barry Stack IS prepanng a
survey of the land for the City) Tlns InformatIon should shed light on the vaule of the Umon Pacific Property
The BurlIngton Northern Railroad Property was the subject ofa November 1996 appraisal by RW KIrchner for
the City. Since that tIme, the City has purchased the River Parking Lot, December 1997, for $127,500 and lands
at Mulberry Point for $115,000. The total area of the two sites 47,615 sq. ft. was just over $5/sq ft The
KIrchner appraisal estimates the remainder of the railroad property at $64,712 to $474,080 for 148,150 sq. ft of
land, dependent on the railroad tracks remaImng or bemg removed. From the estimated of cost, the railroad
~t of way property could be worth between $700,000 to $150,000 dependent on ownershIp and the existence
_the railroad land. The existence of the railroad lInes IS a major factor m establislnng the value of the
property
The railroad, pamculanly the line south of downtown, IS m poor condItIon and m need of maintenance to be
used. The raIlroad lme could be used by the Zephyr, possible trolley lme, bike or pedestnan path or, m the long
term, rail service to StIllwater. Staff feels maintaining the raillme is important to the lnstory and economy of
downtown.
If the City owned the line, the bike trail shown m the Aiple Property plan could be constructed.
The raIl lIne has come up on conversation with MnDOT as It relates to lnghway design and road access to
StIllwater.
The pOSSible purchase and improvement of the rail line could be mcluded m the bridge plans as a mitigatIon for
lost access to Stillwater due to loss of access over the old bndge.
RecommendatIon. ReView information and provide staffwith further directIon regarding railroad nght of way.
Attachment. Railroad property map
Letters from Secunty PaCific and Catellus (Burlington Northern)
.
CATELLU
~
III
8f/1"/'I1?nAl ~~ f1r',( /(,; I
S ~
-.
.
February 1, 1999
Mr. Steve Russell
CommunIty Development DIrector
City of StIllwater
216 North 4th Street
StIllwater, Minnesota 55082
Re: Stillwater, Mmnesota - Sale ofRatlroad Right of Way
Dear Steve:
As requested, enclosed is a nght of way map shOWing outlIned yellow all of the
remammg Burlmgton Northern and Santa Fe Railway Company property that IS now
considered aVailable for sale at StIllwater, Mmnesota.
Over the most northerly 1,200 feet of the property, the trackage lymg therem is leased to
the Minnesota Zephry. Ifwe sell that segment to someone other than that railroad, I .
assume we shall need to reserve rights for their contInued use. Over the remammg nght
of way, I understand, the railroad leases trackage for operatIng a trolley car. Dependent
upon the buyer's requirements, we, apparently, could terminate that lease wlnch would
allow for removal and salvage of the tracks.
I will appreciate your review and advise if the city may have an mterest in acquinng all or
a part of this right of way.
Catellus Management CorporatIon is acting as agent for the Burlmgton Northern Santa Fe
CorporatIon
E
Bruce E. Opp
Regional Sales Manager
.
CATELLUS MANAGEMENT CORPORATION
4105 LExINGTON AVE N, SUITE 200 -ARDEN HILLS, MINNESOTA 55126 -TEL651415.2706 FAX 651481-9361
. .
R D Uhnch
Assistant VICe Presrdent
J A Anthony
. Director-Contracts
D D Brown
Director-Real Estate
M W Casey
General Dlrector-Speaal Properties
J P Gade
Director-FaCility Management
UNION PACIFIC RAILROAD COMPANY
Real Estate Department
.
J L Hawkins
Dlrector-Operatlons Support
M E Heenan
Dlrector-Admlmstrabon & Budgets
D H LlghtwlOe
Director-Real Estate
T K Love
Director-Real Estate
1800 Farnam Street
Omaha. Nebraska 68102
Fax (402) 997-3601
October 26, 1998
458-81
STEVE RUSSELL
COMMUNITY DEVELOPMENT DIRECTOR
CITY OF STILLWATER
216 N 4TH STREET
STILLWATER, MN 55082
Dear Mr Russell.
Enclosed are copies of the legal deSCription, Exhibit A map. and recent appraisal for the
railroad property at Stillwater. MN
.
Based on diSCUSSions with Railroad Management, they would propose to sell all the
land from MP 4 69 to 5 5(Nelson to Orleans St.} for the appraised amount of
$214,00000 retaining an easement to operate on the tracks
The Railroad is prepared to close thiS transaction and the above offer Will remain In
effect until November 20, 1998 If this is SUitable to the City, please adVise and we will
prepare the Letter of Understanding for your signature. The railroad would prefer to
close on or before December 1. 1998.
ThiS offer IS subject to managements final acceptance. You may contact me at 402-
997-3644 if you have any questions on this transaction
Sincerely,
~It
Rod Peterson
Manager - Real Estate
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DA V IS & LAG E R MAN, INC.
.218ENDICOTTON4IhSTREET
141 EAST 41h STREET
SAINT PAUL, MINNESOTA 55 101-1683
Te1ephoae (612) 293-155 1
Fax (612)223.5299
.
BLAKE S DAVIS. "'A'
March 4, 1998
Mr. Lorne F. Lukins
Manager - Appraisals
Union Pacific Railroad Company
1800 Farnum Street
Omaha, ME 68102
Re. Appraisal
Railroad COrridor and Rail Improvements
Stillwater, Minnesota
Dear Mr. Lukins:
Pursuant to your request, I have made an appraisal and enclose herewith three .
copies of my self contained report covering the above corridor and rail
improvements in Stillwater, Minnesota, which property is more specifically
described within this report. The report sets forth my value conclusions with
supporting data and reasoning which form the basis of my opinion.
It IS the purpose of this report to estimate the "market value" as the term is defined
herein. I appraised the property on a cash basis.
As a result of my inspection of the property and the considerations outlined in this
report, it is my opinion that the "market value" of the above property subject to the
definitions, certifications, and limiting conditions set forth in the attached report as
of February 22, 1998, amounts to:
Value of the Corridor
TWO HUNDRED FOURTEEN THOUSAND DOLLARS ($214,000)
Rail Improvements
FIFTY FIVE THOUSAND DOLLARS ($55,000)
I have assumed in my valuation that the railroad company has fee simple title to
the property. I have further assumed that there is no contamination or
environmental condition existing which would impact value.
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Mr. Lorne F. Lukins
Manager - Appraisals
- Union Pacific Railroad Company
March 4, 1998
-2-
I have assumed in my valuation that all present and past real estate taxes,
together wIth present or pending special assessments for existing off site
improvements are paid.
This letter must remain attached to the report, which contains 72 pages plus
related addenda, in order for the opinion set forth to be considered valid.
I certify that to the best of my knowledge and belief the statements and opinions
contained in this report, subject to the limiting conditions herein set forth, are
correct.
Respectfully submitted,
~~R
Blake S. Davis, MAl
BSD:sms
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R. W Kirchner & Associates
~
RAYMOND W KIRCHNER. SRPA. SRA
Senior Real Property Appraiser
December 14, 1998
13481 60th Street North . Stillwater MN 55082 . (612) 439-3900
FAX (612) 439-8977
Steve Russell, City Development Director
City of Stillwater
216 North 4th St.
Stillwater, MN
RE: Union Pacific Railroad R/W
South,ofNelson Street
Stillwater, MN
Dear Mr. Russell,
In accordance with your request, I have inspected and am preparing an appraisal
report on the above referenced property.
This appraisal is based on the following:
1. Most of the right-of-way is already owned by the City in that it is located
in a platted street. The appraisal is based only on the area that may be
owned by the railroad and does not include land already owned by the City.
(The areas involved are based on my calculations, are rough estimates and
are subject to survey.)
2. The railroad intends to retain an easement to operate the tracts.
Based on the above, it is my estimate that the rights to the land being offered for
sale to the City as of December 1, 1998 is:
(587,800)
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R. W Kirchner & Associates
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Note: This is a rough estimated and needs a survey to determine area already
owned by the city.
The appraisal report will follow next week.
Respectfully,
v
Raymond W. Kirchner, SRA/SRPA
. c.c. Mr. David Magnuson
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 99-4
February 16, 1999
.
REGULAR MEETING
7:00 P.M.
The meetmg was called to order by Mayor KImble
Present CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble
Also Present City Coordmator Knesel
City Attorney Magnuson
Fmance Director Deblon
Fife ClnefKallestad
PolIce ClnefDauffenbach
City Clerk Weldon
Press JulIe Kmk, COurIer
Mark Brouwer, Gazette
CouncIlmember Zoller requested the lDlnutes of the 430 meetmg of February 2nd be amended
for Item No 3, Anchobaypro, Inc The motion to adopt the resolution regardmg financial
support of the project was seconded by Mayor KImble, not CouncIlmember Zoller
APPROVAL OF MINUTES
. MotIon by CouncIlmember Thole, seconded by CouncIlmember Zoller to approve the February
2, 1999, Regular and Recessed MeetIngs as amended. 4-0-1 (Cummmgs abstam)
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1 Nancy Brown - Proposed Nature and Arts Center
Ms Brown presented a proposal for the creatIon of a nature and art center m the lnstonc
street car buIldIng on Lake McKuslck TIns buIldmg was her former reSidence The buIldmg
adjoms City property and has some off-street parkmg She submitted letters of support for the
project from David Junker, Park Board ChaIrperson; Kathleen Macy, Supenntendent of the
Stillwater Area Schools, Hannah Dunevltz, Minnesota Department of Natural Resources,
Jyneen Thatcher, Mmnesota SoIl and Water ConservatIon DIStnCtS, Sunny Deyoung, Fnends
of StIllwater Parks, and neighbors of the property She also stated RIvertown Restoration IS
mterested m takIng on thIs project She has also been mformed there are grants avaIlable for
thIs type of project In additIon, the faCIlIty would be staffed by volunteers
She stated the buIldIng IS for sale, she IS offenng first optIon to the City City Coordmator
Knesel mformed CouncIl the Park Board voted unanimously to support the concept. In order
to conSider the project further, the City would need to first obtaIn an appraisal of the property
and then fine-tune an agreement on the on-goIng operatIons of the faCIlIty
.
City Attorney Magnuson mformed Councll thiS type of project would qualify for the use of park
dedication funds
City Council Meetmg 99-4
February 16, 1999
t
Motion by Councllmember Thole, seconded by CouncIlmember Cummmgs dlrectmg staff to
obtam necessary mformatIon for the possible purchase of the hlstonc street car buIldmg on Lake
McKuslck for development of a nature and arts center and report back to CouncIl All m favor .
Community Development Director Russell mformed CouncIl the mtent to nommate form for
the Phase II Natural Resource Area under the Metro Greenways Program, mcluded m the
CouncIl Packet, was submitted to the DNR The Brown's Creek Nature Preserve
Project has been developed wIth the support and mput from Stillwater Township, Brown's
Creek Watershed DiStrIct, and the Open Space Committee and Parks Board If the DNR
prOVides posItIve dIrectIon to thiS mtent, a final nommatlon Will be submitted next month
No action IS necessary at thiS tIme
Community Development Director Russell also stated a meetmg Will be held Thursday,
March 4th, With reSidents of Deer Path, regardmg pOSSible Improvements to reduce traffic and
the alternatIves for and Impacts of the Improvements
In additIon, Mr Russell stated Burlmgton Northern IS consldenng all tracks m the downtown
area to be excess The property IS fIrst aVaIlable for purchase by the City and then the publIc
He recommended holdmg a workshop on March 2nd to diSCUSS the pOSSible purchase.
Council directed Mr Russell to prepare a report on the pOSSible purchase of the Burlmgton
Northern property m the downtown area for the 4 30 P m March 2nd meetmg
Mr Russell stated a workshop wIll also be held March 2nd With Mam Stream Development
regardmg the Maple Island site .
City Coordmator Knesel mformed CouncIl the City of Stillwater Chamber had requested an
exclUSive permit from the Parks Board to sell refreshments In Lowell Park on July 4th. The
Park Board granted them a non-exclUSive permIt to sell refreshments However, the parade
and fireworks contract With LumbeI)ack Days/St CrOIx Events, on the consent agenda,
contams exclUSive pnvIleges for Lowell Park for the 4th of July He has consulted Dave
Eckberg, St CroIx Events, Inc , Mr Eckberg has agreed to have the City of StIllwater
Chamber of Commerce also prOVide refreshments on July 4th No CounCil action IS reqUIred
Mr Knesel stated Ed Cam, LegislatIve ASSOCiates, was present As directed by CouncIl, a
memo was prepared by Mr CaIn (mcluded In the packet) which outlInes legislatIve action
necessary to obtaIn two additional lIquor lIcenses and amend the state tax code to enable the
City to carry out the tax procedures set forth In the annexation agreement between the City
and StIllwater TownshIp. Each action would reqUIre a minimum of 16 hours of work per
month Based on the rate of $65 per hour, the total cost for both legislative actions would be
$8,320
Motion by CouncIlmember Thole, seconded by CouncIlmember Bealka authonzmg Ed Cam,
Legislative ASSOCiates, Inc , to perform legislatIve work to obtam two lIquor lIcenses and enact
an exception to the State Tax Code All m favor
CIty Coordmator Knesel reported the baseball boosters have requested the purchase of
battmg cages for the St. CrOIx Valley RecreatIon Center at a cost of$15,000 The Boosters
would reimburse the CIty $10,000 over a 5-year penod
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City CouncIl Meetmg 99-4
February 16, 1999
.
MotIon by CouncIlmember Thole, seconded by CouncIlmember Zoller approvmg the purchase of
eqUIpment for battIng cages at a cost of$15,OOO, With $10,000 to be reimbursed by Baseball
Boosters All m favor
City Coordmator Knesel requested CouncIl adjOurn tomght's meetmg to executIve sessIOn to
discuss labor relations negotIatIons
CONSENT AGENDA
Motion by Councdmember Thole, seconded by Councdmember Bealka approvmg the consent
agenda. All m favor
.
1 Resolution 99-44: DIrectIng Payment of BIlls
2 Resolution 99-45. Contract With Larry Buberl for anImal transport actIvItIes
3 Resolution 99-46. Employment of Larry Buberl as seasonal, part-time parkIng enforcement
officer
4 AuthonzatIon to begm testmg process for full trme patrol officer
5 Resolution 99-47. Employment of Kathleen Berwald as SenIor Account Clerk
6 Purchase of self contamed breathmg apparatus, aIr cylInders, and facepleces- FIre Dept.
7 Release of capital outlay funds, Part I - StIllwater PublIc Library
8 Resolution 99-48 AdoptIon of MIssion Statement - Fire Department
9 Resolution 99-49: Agreement With LumbefJack Days FestIval ASSOCiatIon
10 Resolution 99-50: Change Order No 14, St CrOIx Valley Recreation Center
11 Temporary 1-4 day on-sale lIquor lIcense - Amencan Legion, February 28, 1999, for pool
tournament
UNFINISHED BUSINESS
1 Report from Open Space committee on open space site pnontIes
At their January 26, 1999, meetmg, the Open Space Committee evaluated pOSSible open sites
for greatest value based on eXlstmg mformatlon Cntena used were 1) natural resource value
and diverSity; 2) Location, accessibilIty and lmked to open space, greenbelt system; 3)
histone value, 4) site size and shape, 5) threat for development, and 6) consistency with
ComprehenslvelParks plan The follOWing sites were reviewed and lIsted m order of prionty
1) Brown's Creek Natural Area; 2) Gadlent Woods, 3) Brown's Creek West (north of
McKuslck Road and east ofCRI5), 4) Stonebndge Property, 5) JC's ballfield; 6) MnDOT
Bluff (Elm Street about pnson), RadiO Tower Site (Bnck Street); and 8) Amundson Property
They also recommended the Brown's Creek TnbutarIes north ofCR 12 and south of
Boutwell and also the Laurel Street Ravme be conSidered for purchase If the opportumty
anses
Councllmember Zoller noted the Stonebndge property IS not mcluded m the annexatIOn area
.
No CouncIl action required.
2 Request for resolutIon supportmg tax credit affordable housmg project - Anchobaypro,
Inc
3
CIty CouncIl Meetmg 99-4
February 16, 1999
f
At the CouncIl meetmg of February 2, 1999, CouncIl received a letter from Tim Nolde,
Anchobaypro, Inc , descnbmg a housmg development concept for land directly west of the .
mtersectIon of Curve Crest Boulevard and CR 5 The concept mcluded smgle farrllly lots,
attached for-sale housmg and rental apartments In order to make the rental apartments
affordable, the developer requested City finanCial support of the project The CIty support
assIsts the developer get pomts m the competItIon for tax credit from Washmgton County
HRA
Commumty Development DIrector Russell presented a draft resolutIon which states the
CIty'S polley m the ComprehenSive Plan IS to assist m the provIsion of affordable housmg
In the event a development plan for affordable housmg by Anchobaypro, Inc , IS approved,
the City Will agree to consider asslstmg establIshIng a Housmg Tax Increment Fmancmg
DistrIct that can proVide $145,000 assistance over the term of the distrIct The TIP assistance
would be used to pay for a portIon of the Lakeside Park, as shown on the 62nd Street Plan,
over and above the park dedicatIon reqUIrements
MotIon by CouncIlmember Cummmgs, seconded by CouncIlmember Thole to adopt Resolution
99-51 agreemg to consider a provIsion of assistance for affordable housmg
Ayes Councllmembers Bealka, Cumrnmgs, Thole, Zoller and Mayor KImble
Nays None
3 Downtown Parkmg Commission.
a) RecommendatIon to change pay parkIng rates
b) Downtown ParkIng Program Annual Report - 1998
.
Community Development Director Russell reported the Downtown ParkIng Commission
recommends the CouncIl conSider operatmg the Permit Pay ParkIng Program only dunng the
summer months (May-October), when parkIng spaces are at a premIUm Currently the
program IS m effect twelve months a year and a permit IS $10 per month To offset the loss
of revenue for the months of November through Apnl, the fee for summer months would be
raised to $15 per month
He stated he had discussed the change With City Coordmator Knesel, Fmance DIrector
Deblon, and PolIce CluefDauffenbach Staff felt It may be difficult to get permit purchasers
to buy permits dunng a SIX month summer season ThiS would result m added confuSIOn,
admlmstratlon and enforcement costs, lost revenue, and mcreased slgnage costs Staff
recommended no change m the current pay parkmg program
MotIon by CouncIlmember Cummmgs, seconded by CouncIlmember Zoller to receive
recommendatIon from Downtown Parkmg Commission and make no change m Pay Permit
Parkmg Program All m favor
Commumty Development Director Russell stated the annual report on the Downtown Pay
Parkmg Program was mcluded m the CouncIl packet for mformatlon only
Recommendations for changes m the program for 1999 Will be presented at the March 2,
1999, meetmg
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4
City CouncIl Meetmg 99-4
February 16, 1999
.
4 Possible second readmg of ordmance relatmg to lakeshore fertilIzer restrictions
(First readmg Feb 2, 1999)
Mayor KImble noted a letter had been received from Ned Gordon, 2970 MarIne Circle,
requestmg further study of the draft ordmance The ordmance should mclude the entIre City
because the storm sewer dramage from these areas dram mto the lakes If only lake shore
property IS mcluded, the Impact Will be mlmmal
City Attorney Magnuson also stated City Engmeer Eckles had requested consideratIOn of
applymg the ordInance to the entIre City It would be better for the environment to apply It
to all watersheds
MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs to table the pOSSible
second readmg of the ordmance relatIng to lakeshore fertilIzer restnctlons All m favor
5 POSSible second readIng of ordInance ImplementIng the conflict of mterest and finanCial
disclosure proViSIOns of the City Charter (First readIng Feb. 2, 1999)
.
City Coordmator Knesel requested clarIficatIon on Section 7 01 regardmg publIc employees,
Subd. 3 DIsclosure Required. and the penalty provIsIons City Attorney Magnuson stated
the draft was prepared, but there has been no tIme for staff dISCUSSion Because of the
senous Impacts oftlns ordmance, he adVised stafIhave tIme to study the ordmance and
clarIfy ItS provIsIons. However, thiS should be done qUickly and WithOUt delay A
commitment has been made to the Charter Comnnsslon to complete It m a tImely fashion.
He wIll meet With CouncIl to explain the prOVISIons m detail
MotIon by CouncIlmember Bealka, seconded by CouncIlmember CUmmIngs to table the pOSSible
second readmg of the ordInance implementIng the conflict ofmterest and finanCial disclosure
provIsions of the City Charter All m favor
6 Update. Terntonal Pnson site
A letter was received from John Lang, Temtonal Coalition, Inc , proVldmg an update on the
progress of the financmg package for the hotel project at the temtonal pnson site No action
necessary.
COMMUNICATIONSIREOUESTS
1 Corps of Engmeers - Update on Stage 3 of Levee Project.
In a memo, City Engmeer Eckles reported the letter from the Corps of Engmeers prOVided an
update on Stage 3 of the Levee Project The letter referenced a walkway In front of the Dock
Cafe to be constructed. Because there currently IS no walkway at that Site, It would be a
"betterment to the project" The City would be reqUIred to pay all costs associated With the
concrete walkway
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Because there IS no formal pathway m that locatIon, he recommended the City agree to pay
for the walkway at a cost not to exceed $6000
5
City CouncIl Meetmg 99-4
February 16, 1999
Motion by CouncIlmember Bealka, seconded by CouncIlmember Cummmgs dIrectmg the City
Engmeer to notify the Corps ofEngmeers that the City agrees to pay for the costs of a walkway .
m front of the Dock Cafe at a cost not to exceed $6000 All m favor
COUNCIL REOUEST ITEMS
Mayor KImble reported he had received a memo from the Minnesota and Wlsconsm
Departments of Natural Resources for the City to appomt a representative to the Lower
St CrOiX Land Use AdVISOry Group
Motion by CouncIlmember Bealka, seconded by CouncIlmember Cummmgs appomtmg
Commumty Development Director Russell as City representative for the Lower St. CroiX Land
Use AdVISOry Group
CouncIlmember Bealka reported several Highland dlstnct residents have expressed
concern about the lack oflIghtmg on Orleans Street and Benson Boulevard CouncIl
directed staff to mvestIgate the possibilIty ofmstallmg IIghtmg on Orleans Street from
West Benson Boulevard to East Benson Boulevard
CouncIlmember Zoller noted MnDOT was requestmg the consideratIon of City
employees taking over the operation of the lIft bndge. Costs would be reimbursed by
MnDOT
ADJOURNMENT
.
Motion by CouncIlmember Thole, seconded by CouncIlmember Zoller to adjOurn to executIve
session to diSCUSS labor relatIons negotiatIons at 8 lOp m. All m favor
Mayor
Attest
City Clerk
Resolution 99-44: DirectIng Payment of BIlls
Resolution 99-45 Contract With Larry Buberl for anImal transport activities
Resolution 99-46 Employment of Larry Buberl as seasonal, part-tIme parkIng enforcement
officer
Resolution 99-47 Employment of Kathleen Berwald as Semor Account Clerk
Resolution 99-48. Adoption of MIssIOn Statement - Fire Department
Resolution 99-49: Agreement With LumbelJack Days Festival ASSOCiatIon
Resolution 99-50: Change Order No 14, St Croix Valley Recreation Center
Resolution 99-51: Agreemg to conSider a provIsion of assistance for affordable housmg
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DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City CouncIl of the City of StIllwater, Mmnesota, that the
bills set forth and Itemized on Exhibit "A" totalmg $146,68527 are hereby approved for
payment, and that checks be Issued for the payment thereof The complete lIst of bills
(Exhibit "A") IS on file m the office of the City Clerk and may be Inspected upon request
Adopted by the CouncIl thIs 2nd day of March, 1999
Jay KImble, Mayor
ATTEST
MorlI Weldon, City Clerk
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 99-52
A T & T Wireless
Action Rental
Alexander Hamilton Institute
Ancom Communications
Applied Environmental Services
Association of Government Accountants
Audio Visual
Braatz, John & Candls
Camas
Cargill
Century College
o J MUnicipal Supply
Desch, Mark & Glona
Ecolab
Equipment Supply
Express Photo
Furgala, Basil
Gall's Inc
Gascolnge, 0 Jo & ElliOt, C J
Grafix Shoppe
H & L Mesabi
I T L Patch Company
Junker, Arthur & Mary Lou
King, Charles & Carol
League of MN CIties
Legislative AssocIates
Lind, Gladys
Machensney, Gregory & PatriCia
Magnuson Law Firm
Maple Island Hardware
Martin, Robert & Krenik, Mary Jo
McCollister & Company
Melsterllng, Robert & Janet
Menards
MN Safety Council
MN Sun Publications
National Fire Protection Assn
On Site Sanitation
Organized Executive
P C Zone
Packaging Store
Pitney Bowes
Polk
Purchase Power
* Reidt, Dr Rick & Karen
Rose Floral
,
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.
Cellular Services
Storage Rental
Subscnptlon
Mobile RadiOS
Phase I-Indoor Air Quality Survey
Annual Dues
Implementatlon-A V Modification
1998 Property Tax Rebate
Salt
Salt
Cancellation Fee
Barncades
Parking LeaselMalntenance
Pest Removal
Inventory EqUlpment-Y2K
Film Processing
1998 Property Tax Rebate
BasIc Life Support Kit
1998 Property Tax Rebate
Logo Decals-City Trucks
Truck Parts
Police Records Patches
1998 Property Tax Rebate
1998 Property Tax Rebate
MN Safety & Loss Control Workshop
LobbYist Services
Land Purchase
1998 Property Tax Rebate
Legal Services
Garden Hose
1998 Property Tax Rebate
HydraulIC FlUid
1998 Property Tax Rebate
Building Matenals-Llly Lake Ice Arena
Workshop-Kadln
Publications
Fire Codes/Membership Dues
Portable Restroom
Subscnptlon
Adobe Illustrator
Shipping Charges
Ink
Polk Dlrectones
Postage
1998 Property Tax Rebate
Flower Arrangements
294
135 00
9700
19,21400
1,61500
8500
1,74700
354 85
402 67
1,75640
1000
344 67
979 65
227 92
138 60
3962
183 51
139 98
241 74
149 41
1,702 17
5207
180 37
201 53
100 00
5,040 00
927 00
178 13
12,92616
2443
31491
407 89
416 32
682 19
170 00
198 00
590 00
5065
9700
369 98
3377
4810
1,423 91
4,040 00
16575
124 33
.
.
,
,
. St CroIx Office Office Supplies 369 24
St Paul Pioneer Press Employment Ad 303 60
Stillwater Equipment Company Flashlight/Clipboard 15390
Stillwater Gazette Heanng Notices/Minute Pubhcatlons 13300
Streicher's Shotgun Slings 7014
Successorles Shipping Charges 3649
Svendsen, Randy & Shawn 1998 Property Tax Rebate 3177
T A Schlfsky Asphalt & Tack 9319
Tower Asphalt Winter Patch MIx 120 45
Turning POlnte Business Products Envelopes 383 93
Umted Building Center Parts 2472
Waste Management Garbage Bags Sold 1,537 50
Wastebusters Disposals Dumpsters-LJD 2,047 50
Weldon, Morh Mileage/Meals/Airfare 323 81
Whalen, Damel & Susan 1998 Property Tax Rebate 286 39
Yocum 011 Fuel 011 131 97
MANUAL CHECKS - FEBRUARY 1999
Fire Center Wildland 99 Wildland Flrefightlng Workshop 10000
MN Board of Water & 5011 Resources Water Educabon Resources Workshop 2500
New HOrizons Beginning Access-McNamara 225 00
Washington County Taxes Book Report 3500
. ADDENDUM TO BILLS
AlrTouch Cellular Cellular Services 965
Bealka. Gene Advance 200 00
Braun Pump & Controls App #1-Aiple Lift Station Improvement 5,570 00
Camas Salt 1 ,464 98
Carquest EqulpmentlTruck Parts 71415
City of Stillwater Area Chamber of Comm Sponsorship of Blue Moon Fundralser 1,00000
Coca Cola Soft Dnnks 645 60
Continental Research Group ChermcalsJBuckets 504 01
Cool Air Mechanical Repair Leaks 2,250 88
Courier News Publication-Minutes 5605
Crysteel Truck Parts 764 03
Cub Foods Concession Supplies 5810
Cummins North Centrallnc Generator Set 25,875 00
Edward Don & Company MopslCupslGloves/Paper Products 10731
Flrstar PaYing Agent Fees 467 00
Fritz Company Concession Supplies 653 40
Greeson, Dana Refund-Band Shell Fee 7500
Heritage Printing & Promotions Flyers 31311
Ice Skating Institute Badges 442 50
Jansens Cleaning Service Boller Maintenance/Maintenance-Prison 1 ,452 00
Kadln, Chantell MlleageIParkJng 5570
Kimble, Jay AdvanceJMlleage 266 00
. Kriesel, Nile Meals 3706
Labor Relations Labor Consulting 703 00
Lakes Gas Company Propane 44 73
Maple Island Hardware
Moore Medical Group
Northern States Power
R & R Specialties
Stillwater Area Chamber of Commerce
Suburban Lighting
Supenor Coffee
Sysco Minnesota
Thole, Enc
U S West
Vaughns
Waste Management
Wybnte
Supplies
Hose/Regulator/Oxygen Bag
ElectnclGas
Zambonl Blade Gnndlng
Annual Meetlng-Bealka
Area lights
Coffee
Concession Supplies
Advance
Telephone
Flag
Dumpster Servlces-Rec Center
Computer Maintenance
* Subject to obtaining a Taxpayer Identification Number
Adopted by the City Council this 2nd day of March. 1999
TOTAL
,
2420 .
272 00
34,281 14
6300
2000
9338
3000
161 80
200 00
1,954 11
158 07
266 59
669 50
$146,68527
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MEMORANDUM
TO
Mayor and CouncIl
FR
City Coordmator
RE
KIm Kallestad - probationary penod
penormanceevaluanon
DA
February 26, 1999
DISCUSSion
The consent agenda mc1udes a resolunon establIslnng the permanent employment of Kim
Kallestad as FIre ChIef. ClnefKallestad has been employed by the City of StIllwater
smce March 30, 1998 Mr Kallestad's employment IS subject to a twelve (12) month
probationary penod. I have reViewed the penormance of Mr Kallestad over the past
eleven (11) months and based on my evaluanon I would recommend that he be
permanently employed as Fire Clnef
Mr Kallestad and I met at the beginnIng oflns employment to discuss hiS position and
penormance measurement standards The Job descnptlOn for the Fire Clnef position gives
the follOWing as examples of penormance cntena.
1 EstablIshes effecnve workmg relanonslnps With others.
2 Carnes out assignments and duties under lImited superVISion
3 Prepares reports for City coordmator and CouncIl, letters, personnel reports as
required m an accurate manner
4 MaintaIns due regard for the safety and welfare of personnel under lns
command
5 ProVides direction and assistance m the development of subordinates
6 ASSists and guides subordmates as needed, evaluates their penormance,
proVider assigned mstruction and recommends developmental steps
7 Sees that all members assigned to hiS command have read and understand
departmental rule, regulations and orders
8 DIsciplInes employees
9 Reports m wntIng the absence from or neglect of duty, violations of the rules,
regulations and orders of the department With the detaIled wntten statement
forwarded to the City Coordmator
My evaluation, which IS presented In more detail m a report that IS placed In Mr
Kallestad's personnel file, concludes that Mr Kallestad has successfully completed hiS
probationary penod and IS qualified to be permanently employed as Fire Clnef for the
CIty of StIllwater I am enclosmg a lIst of his accomplIshments durIng 1998 and the goals
that we have discussed and wIll establIsh for KIm for 1999
RecommendatIon
CouncIl adopt resolutIon establIshmg permanent employment of Kim Kallestad as Fire
Clnef for the City of StIllwater subject to the conditIons of employment specified m the
agreement between the City of StIllwater and the StIllwater PublIc Managers AssociatIon
and the polICies and procedures of the City of StIllwater as adopted and/or as amended
from tIme to time
.
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Memorandtnn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
08le: 02125/99
Re: Investigator Vehicle
.
I would like to purchase an investigator vehicle off the state bid The state bid this
year for Chevrolet Lumina is Eggebrecht Chevrolet out of Duluth. The total cost of
the vehicle with tax and options is $15,765.86. There is $17,985 budgeted for the
vehicle. The remainder of the money is for equipment switchover and extended
warranty.
This new vehicle will be replacing the 1993 tan Chevy Lumina currently being
driven by Investigator Stender.
.
1
02d8/99 12 59
iD EG3~EB~eC~T CHEv~OLET
FAx 218-723-5811
111/\ \ 'I' I? / \ N ~ wi I ~ ~ I () N
"ROM
EGGEBRECHT CHEVROLET
4183 HAINES R()AD
DULUTH, MN. 55811
IJIIONF 2IH-727-7~81
FAX 2IH-72J-MU I
TOLL FRKE ROn-:;SI-H6JH
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t.lulll & vn) I up':cls'o::y
Sleel rad.al ply l'le:>
Cl.t/ol~ to b.:! sl!l!!ce1
Rlyl.1 h;lInl IIUIIGI
6 p;!".';p~cr Inch Ill'! Lcoch SI";'l11)l
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ra~I~'y I.l'.blif'd;!r C'CI'C':'iOl-g 1oI'1.1.-..!\) rill, IJdp:~' C\"r SL111dJrtJ
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IL EGG~::8r:t.:~'1 (,r1E "ROLE T
r AX ~18-723-6811
Pntpared for.
SlIlIwater Police Dapt
Altn ann Jeff
Work (651) 351-4922
Fax (651) 351-4940
C H E V R 0 lET
Vehicle SUIllmary
CAR S
MODEL
1999 Lu,mno 4-Uoo, Sedan
Preferred Equipment Group 1SE
Preferred Equipment Group Discount
Standard Equipment Group
Federal Eml8&Ion Requlremonts
No EmIS&IOn Overndo Desired
3100 SFI V6
4-Speed AutomatIc
15" Bolt-on Silver Wheel Covers
P205/70R-15 Blackwall Touring Tires
Cloth 80/40 Seat (Ba80)
Engine Block Heater
AMIFM Stereo ETR w/S&S, Digital Clock
and Extended Range Front and Rear
Speakers
No Holdback Withheld
Bid ASlIstance
Retail Amenity Delete
thiS Option Includes 8 Crad,t for
Alternat. Transportation and Full Tank
of Fuel
Solid Paint
Ok Carmine Red (MB!)
No Sec:ond Color Available
Neutral Cloth
No Stripe AVBlleble
SUBTOTAL
ADJUSTMENTS
DESTINATION CHARGE
TOT AL PRICE ($)
EPA CIty 200 mpg
EPA HIghway 29 0 mpg
EPA Highway CruIsing Range 481 ml
J Lf ;2111/- ~
-f- /) ~/
r ~ 1 roorviJry e 1m
CODE
1WL69
1SE
1SZ
FE9
K05
VQ2
1M
51U
52B
PAGE
2
Preplred by.
1999 STATE FLEET QUOTES
EGGEBRECHT CHEVROLET
~183 HAINES ROAD
.
DULUTH. MN 55811
Phone (218) 727.7481
Fax (218) 723-6811
MSRP
18,190 UO
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
2000
N/C
.
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
1821000
000
560 00
18.77000
Theile prices may not renect the ultlmale vehicle cost, In View of future manufacturer rebales allowances
Incenllves, atc Prices and specIfications subject to change without notice Federal. state and local taxell
extra An asterisk n Indicates that the options have been altered by the dealer All sales pnces
established solely by dealer The graphiC printed on thIS report may not renect the vehicle chosen .
ReVIsed Ot/27/1999
.
.
.
AUTHORIZING PURCHASE OF MOTOR VEHICLE
WHEREAS, the CIty of StIllwater IS authonzed to purchase vehIcles off of the state contract
lIsts,
WHEREAS, Eggebrecht Chevrolet has the state contract for Chevrolet Lumma,
NOW THEREFORE, BE IT RESOLVED by the CIty CouncIl of StIllwater, Minnesota, that the
purchase of a Chevrolet Lumma from Eggebrecht Chevrolet for the PolIce Department at a pnce
of $15,765 86 plus lIcense IS hereby approved.
Adopted by CouncIl thiS 2nd day of March, 1999
Jay KImble, Mayor
ATTEST
MorlI Weldon, City Clerk
Memorandum
.
To: Mayor Kimble and City Council Members
CC: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 02/25/99
Re: Fax Machine Purchase
Two weeks ago, our fi1x machine quit working. Our fax machine is used around the
clock every day. h is a vital piece of equipment in the police department We
immediately called to have one installed on a temporary basis. We have since tried
three different machines to determine which one meets the needs of the department
best.
.
We have settled on a laser printer. We need the "photo quality" reproductions of the
pictures that are faxed to us as mug shots and missing persons. Ink jet or dot matrix
fax machines do not give us the "photo quality" We also need a commercial grade
fax because of the frequent use.
After testing several models, we found that the Panasonic UF-560 will work well
This is also the least expensive Total Cost $1350 plus tax.
The other models tested were Mita 770 at $1600 and Mita 790 at $1995
Money for the fax machine will come out of the building account According To
Nile, there is ample money for this expenditure.
1.
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I~Q~hlaa"S 1
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PROPOSAL FOR
,
STILL\VATERPOLICE DEPARTMENT
Ms. Manzie Seim
...
Feoruary 1.5, 1999
Proposed System Configuration
Panafax UF-560 Fac:sumIe SYStem
14 4 Kbps Modem
12 Page Memory
2.50 Sheet P.lpe:- Source
Dual Access Memory
Quick Scan to Memory
Panasonic Government Purchase Pricing
Panafll.X UF-560 FacsunIle SYStem .......................... ... ........_...................... ...... ...... ...... S 1,201.00
_J
1MB :vlc:nory (85 Pages), Add..........._.........._.._..... ......... ................................................ S 6<1 00
Delivery and Trauung, Add......_. ..... ........ ........... .. _...... ....... .... . .... ...... .... ..... S 85 00
$/35,') 0')
Supplies
Toner Cartridge (UG3313) _........ ._.._........_................................... ........................__... .. S 22S.00
.Yields approXlmately 10,000 caples at 410 Black Pll1 30, oCO C c;-" , -(':: - ( (p IS-)
Warranty
ODe Year AU Parts and Labor...... ...........__............... ......................._.. .........._. ..._ ...... No Charge
IKON Maintenance Program (After Warranty)
Annual Invesanent......_...._..........__._............... ...... .. ..... ...................... ... .. ... ... ... S 300.00.
-Includes aU parts and labor
Technical Suppon.._.............._........__........................ ._........................_. ._.. ..........._... No Charge
Please call eIther of these numbers: 1-300-449-8989 or (612) 885-3669 for technical support
~bV~
Nancy Carrl/ron
Facsumle Account E'(ecutlve
IKON OffiCI: Solutions
(612) 885-3353
NCIhf
,.
c;r
Jr
135'0,00
.......-.--
~
F:3-1S-199; 16 42
97%
612 BES 795;
~ 02
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Jj 5'00 - :::',0, ODD CtJP.I..L.:J /S0..fpJh..:J
t
/
~50 pv't ::lea) CLjOl6::: \s;-tJ.
:; ...\J.";' .) ~ 3j, C[; D :- '30 0
(J ,..-)( ~ u - $u) ,- 5D0
-
Recommended System
Mlta LDC-770 Facsimile System
lt <600
General Features
Transmission Speed: 6 Seconds
Modem Speed: 14,400/12,000/9600n200/4800/2400 bps with auto fallback
30 Page Automatic Document Feeder
Standard Resolution 406 x 392 dpl
Scanmng System: Contact Image Sensor
64 Levels of Grayscale
35 One Touch Dials
100 Abbreviated Dials
135 Broadcasting Locations
Error Correction Mode
250 Sheet Paper Capacity
Standard Memory Capacity 1 MB ' ~ pA.9~)
Continuous Polling
Reverse Polling
.
Recommended Configuration
Mlta LDC-770 Facsimile System
Investment
Stillwater Police's Price: $1600.00
(tax not Included)
PriCing Valid Until February 28, 1998
.
mila
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Service Supply Program
(Billed Quarterly)
$550.00 per for three years of service
All service, parts and labor and preventative maintenance Paper not Included
Advantages of Service Supply Program With
Coordinated Business Systems, Ltd.
· Geographic Representatives for consistent service and quality.
· Experienced, factory trained technicians
· Genuine Mita supplies.
· Fresh supplies always in stock.
· Guaranteed yields (based on 6% fill).
· Using Coordinated BUSiness Systems supplies guarantees highest quality copies
· Remote diagnostics for proactive care and service support.
Other Information
Delivery and Installation Included.
mila
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Recommended System
Mlta LDC-790 Facsrmle System
General Features
TransmiSSion Speed 3 Seconds
Modem Speed 33.00/31,900/28.800/26,400/21,500/19,200/
16,800/14,400/12,000/9,60017,200/4,800/2,400 With Auto Fall Back
50 Page Automatic Document Feeder
Standard Resolution 203 x 98 dpl
Scanning System: Contact Image Sensor
64 Levels of Grayscale
35 One Touch Dials
100 Abbreviated Dials
135 Broadcasting Locations
Error Correction Mode
250 Sheet Paper Capacity
Standard Memory Capacity. 1 MB (300 Pages)
Continuous Polling
Remote DiagnostiCS
Reverse Polling
Battery Backup If Power Goes Out
33 6 Modem
Pnnt Speed 8 Pages Per Minute
Recommended Configuration
LDC 790 F acsmile System
Investment
Manufacturer's List Pnce $2600 00
Stillwater police's Price: $1995.00
(tax not Included)
Note Includes trade In value of $605 00
Pricing Valid Until February 28, 1999
.
.
.
mila
.
Service Supply Program
(Billed Quarterly)
$550 00 per far three years of service
All service, parts and labor and preventative maintenance Paper not Included.
Advantages of Service Supply Program With
Coordinated Business Systems, Ltd.
· Geographic RepresentatIves for consIstent service and quality.
· Expenenced, factory trained technicians.
· Genuine Mita supplies.
· Fresh supplies always In stock.
· Guaranteed yields (based on 6% fill).
· Using Coordinated Business Systems supplies guarantees highest quality copies
. · Remote diagnostics for proactIve care and service support.
Other Information
Delivery and Installation included.
.
.....Jb
Memorandum
.
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 02/25/99
Re: Portable Radios
Last week Washington County Sheriff's Department sent a check to the City of
Stillwater for $7,100 as forfeiture proceeds. This money was a resuh of a
miscalculation over the last three years of drug forfeiture money
I would like to use this money to buy and issue officers their own portable radios
With the radios that we currently have on the department, I only need to purchase 11 .
more. Nine radios will be purchased new from the vender. Two patrol officers have
bought their own radios recently, less than one year ago. I would reimburse these
officers for their purchase (at a used rate) and issue the radios back to them.
Ancom Communications lIT-lOOO price for 9 units $8752.56
R & D Communications lIT-lOOO price for 9 units $8942.81
Reimbursement for officers $1400.00 ($700 00 each)
Total cost $10,152 56 using Ancom Communications (low bid).
I attended a meeting last week with the radio guru's from Washington County They
have not yet signed on to the regional 800-mh trunking system There are four
options and they do not know if the 800-trunking system will ever be here If
however they signed on today, the new system is still 5 years away from operating
in Washington County Normal amortization life of a portable radio is 5 to 7 years
There is ample money in the forfeiture account to cover the additional cost I
recommend approval purchasing 11 portable radios
1.
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NEXlEi:
. 'I c. . . ,
02/22/99 09 08 FAA 6127554111
DEAN D\l\INGER
ANCOM
~OOl
DATE
22-Feb-99
SOLD TO. Chief Larry Dauffenbach
Stillwater Police Department
212 North 4th Street
Stillwater. MN 55082
Sales:
Phone:
F'ax:
Dean R. Damnger
612.755.3377
612.7554111
CONTACT. Chief Larry Dauffenbach
PHONE. 612.351 4901
QUANTITY
DESCRIPTION
UNIT
Quote On'~
9
HT1DOD Portable Radio
VHF 16 ChannelS Watt PrlOrltv scan
-Includes
5750.00
-Antenna
-Dual Charge HIgh Capacrty Battery
-1 Year Warranty - parts and labor
Options
9
9
9
Remote Speaker MIcrophone
Two Year Extended Warranty
SWIvel Leather Case with 3" Bell Loop
$78 00
529 50
$52.00
--r-OTAL EQUIPMENT INVESTMENT
TAX @ 6.5 % FOR MINNESOTA - CALCULATE & ADD
Programming and Set Up
ShIpping and Delivery
GRAND TOTAL
011.
Purchase order number
r
vr
Dean R Danlnger
Ancom CommunIcations. Inc
612-755-3377
EXTENDED
S6.750.00
5702.00
$265 50
$0468 00
$8.185.50
$532_06
$0.00
$35_00
58.752_561
@ MOTOROLA
Aulllo"Zetl Tw... WilY
Rud... oeDle,
FEE-22-1?~9 e9 10
E;127S54111
96/'
18UO !:J<[ Cliff Il..n,.:l . """ff 17-'.' llurn."lI. Mo..J 553J7 . 612 . 1l01l . 0033 . t;\\ G12 . 80S . on~4
P 01
JOB ESTIMATE
.
R & D COMMUNICA TlONS, INC.
PO Box 421
Rogers, MN 55428
PH 612-428-7535
FAX 612-428-7886
Date:
Job Number:
23-Feb-99
Stillwater Police Department
212 North 4th Street
Stillwater, MN 55082
A TTN: Chief Larry Dauffenbach
We are please to sub17llt the folloWIng cost estimate
Job Descnption: Portable Radio
MA TERIALS PRICE
QUANTITY DESCRIPTION TOTAL
9 HT1000 Portable RadIos $764.00 $6,876 00
Standard OptIons
$60 00 $000
9 Speaker Microphone $83.00 $747 00
9 Holster $55.00 $495.00
9 Extended Warranty $31 00 $279 00
TAX @ 6.5%. $545 81
Matenals Total $8,942 81
.
LABOR
HOURS DESCRIPTION CHARGES TOTAL
programmlno $50 00
shlppmo $50 00
Labor total $000
Tola/eSlJmate J $8,94281 r
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Mernorandmn
To: Mayor and Council
From: MorlI Weldon, City Clerk
Date: 02/25/99
Re: Tobacco lIcense - 2040 Market Dnve
An applicatIon has been received from Ziad Mahmoud Wazwaz to transfer the
tobacco lIcense for Stillwater Tobacco, 2040 Market Dnve, from Kawther, Inc , to
Kundara, Inc. He IS transferring the busmess to lns son, Zald Zlad Wazwaz
All reqUIred forms and background checks have been completed Fees have been
paid
.
Action recommended:
ResolutIon approVing the transfer of tobacco lIcense from Kawther, Inc , dba
StIllwater Tobacco, to Kundara, Inc., dba Stillwater Tobacco
.
1
APPROVING TR.\....~SFER OF LICENSE TO SELL TOBACCO PRODUCTS AT
RETAIL (STILL WATER TOBACCO)
FROM K..:\ WTHER, INC. TO KUNDARA, INC.
WHEREAS, a lIcense to sell tobacco products at retaIl was Issued to Kawther, Inc dba
StIllwater Tobacco, and
WHEREAS, Zlad Mahmound Wazwaz, Kawther, Inc IS transfemng the busmess to hIS
son, Zald ZIad Wazwaz, Kundara, Inc , and
WHEREAS, all required forms have been submItted, fees paId and mvestlgatIons
completed,
NOW THEREFORE, BE IT RESOLVED, by the CIty CouncIl of the City of Stillwater,
Mmnesota, hereby approves the transfer of the lIcense to sell tobacco products at retaIl to
Kundara, Inc dba Stillwater Tobacco
Adopted by CounCIl tlus 2nd day of March, 1999
Jay KImble, Mayor
Attest
Morh Weldon, CIty Clerk
.
.
.
· MEMO
To:
From:
Subject:
Date:
Mayor and City CouncIl
Steve Russell, Commumty Development Drrector 1-/
Consultant AsSistance to Prepare Parks and Open Space Grant ApplIcation
February 25, 1999
In order to meet the deadlmes and prepare applIcatIons for DNR Parks Grants, consultant
assistance IS requested. The cost of the consultant assistance IS estImated at $3,000 ThIs can be
paid from the Planning or Parks ProfeSSional Services budget DNR matchmg grants
applications would be prepared for Brown's Creek Natural Area, $500,000, Lowell
ParklMulberry Point, $500,000 and ConservatIon Partners, $10,000.
In additIon to grants applications with consultant assistance, planmng staff Will prepare
applications for trails and greenways.
RecommendatIon: Authorizing the City to enter mto contracts With Bonestroo and ASSOCiates
and Bill Sanders and Associates for preparatIon ofDNR Grants, maximum $3,500 (resolutIon).
.
.
APPROVAL OF CONTRACT FOR SERVICES BETWEEN THE CITY OF
STILL WATER AND BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES
AND BILL SANDERS AND ASSOCIATES
BE IT RESOLVED, by the CIty CouncIl of StIllwater, Minnesota, that the contracts with
Bonestroo, Rosene and AnderlIk and Bill Sanders and AssocIates to prepare applIcatIons
for DNR Parks Grants are hereby approved, and the appropnate CIty staff are authonzed
to SIgn SaId contract
Adopted by the CIty CouncIl thiS 2nd day of March, 1999
Jay KImble, Mayor
ATTEST
MorlI Weldon, City Clerk
.
.
.
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Mem.orandmn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Daile: 02/25/99
Re: Appointment of part-time Secretary /Dispatcher I
I would like to appoint Laura Ann Kinser to the position of part time
Secretary /Dispatcher 1 This is a 67-day or less position. Salary is per union
contract.
.
Laura is an experienced secretary/dispatcher. She most recently worked part time at
the Oak Park Heights Police Department in the same capacity that we will be using
her here. She has knowledge of our records and computer systems. She will be a
great addition to the Stillwater Police Department
.
1
APPROVING PART-TIME EMPLOYMENT OF LAURA ANN KINSER
AS SECRETARY/DISPATCHER I
BE IT RESOLVED by the CIty CouncIl of StIllwater, MInnesota, that the part-tIme employment of
Laura Ann KInser as SecretarylDlspatcher I, startmg March 8, 1999, IS hereby approved, and that
as compensatIon for servIces the saId Laura Ann KInser shall receIve a salary of$13 74 an hour
Adopted by CouncIl thiS 2nd day of March, 1999
Jay Kimble, Mayor
ATTEST
Morh Weldon, City Clerk
.
.
.
O~'tHES1"-f
" ,\"nLl Dl 'c- ~
- ".... ."0 -,.,
~"', .. ~
~ ::- '~....--A ::
-c ~"~_Jo.""~-
-- -:;::'c"~~ -- ~
~~ ~' ,-C I."\.- ~ 1>0
~- -~-41'5.'.:.
oY-s- -~- O.
:J:"'18:S.~~
Mmnesota Department of Pubhc Safety
Alcohol and Gamblmg Enforcement DIVISIOn
444 Cedar St-SuIte 133
St Paul, MN 55101-5133
~~~
~~~
~
(651)296-6439 TOO (651)282-6555
APPLICATION AND PER...\tnT
FOR A TEMPORARY ON-SALE LIQUOR LICE~SE
/J DATE ORGANIZED
~C!..~1CJ4I .&c I ~c; Q
CITY
~c...c....J~7tL
BUSINESS PHONE
(~) ..;~ - ~~G:,
TYPE OF ORGANIZATION
o CLUB DCHARITABLE OREUGlOUS OTHER NONPROFIT
ADDRESS .
'0/ "'G~ mil,"" ~0 .s-K..C...'V'O~<... ",4/. ~J,.-
ADDRESS
.sac ..soc.c-r..t A1~ Sr. .s."-IUJJJ4 ~ /I1'J ~~J,..
CER'S NAME ADDRESS
ocanon where license wIll be used. If an outdoor area, descnbe
AtJWE...L..... ~ - So~n-/
-,Jii <2e "" m UNI'rl.o (hvrc.
...."
..o~ A ~ c':" (u_~ ~'~K.. l'},7f"
c~~ ,:~.t'..OI."/OI>I -
J '7'7 .
.
\ViII the applIcant contract for JntoXIcanng lIquor services? If so, gIve the name and address of the lIquor lIcensee provlChng the service.
-~-
W1l1 the applIcant carry lIquor hablbty lDsurance? If so, the carner's name and amount of coverage
(NOTE Insurance IS not mandatory ) lC.~q "', ,5.:" ~.
APPROVAL
APPLICATION '\IUSf BE APPROVED BY CITY OR COUNTY BEFORE SUBMlTI1NG TO ALCOHOL & GMmLING ENFORCE'\-IENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol &. Gambling Enforcement Director
:\ote Do not separate these two parts, send both parts to the address above and the ongmaJ Signed by thIS diVISion
will be returned as the bcense. Submit to the aty or County :It Iem 30 days before the event.
PS-09079 (6198)
Mernorandmn
.
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 02/25/99
Re: Purchase of new laptop computer
As you are aware, the Stillwater Police Department has been awarded a Juvenile
Accountability Grant for $6069 The money is to be spent on equipment and
training.
In the grant, we budgeted for a new lap top computer. We have received three bids
Dell computer $3490.00, Micron $3413.33 and Gateway 3315.34. We will have to .
buy the computer then submit for reimbursement from the grant
Recommend purchasing the Gateway laptop computer the low bid
1.
~2/1Y/99 13:38:42
DELLFAX 5-3-)
~51351494B DELL CDMPUTER CDRP
Page BB4
---aeLL
QUOTATION
CTN Bruce Klosowsky
February 19 1999
SKU ## QTY DESCRIPTION UNIT EXTENDED
PRICE PRICE
SUB TOTAL 3,254.00
TAX .00
SHIPPING & HANDLING 23.00
OTHER .00
Thank you for callJ.ng Dell TOTAL $3,277.00
\()..~ ~(3
-
3 C{ r o.
.
-
les and lax rates are sub/eclto change
ess and Personal leasing provided by Dell Financial SeMces an Independent enllty
ng Documentation Fee $55
Sales RepresentatJ.ve:
CYNTHIA DONNELLAN
Quote #: 24993078
Customer #:
For your convenrence, we have listed your sales representative,
your quote number and your customer number whIch wIll provide
you with faster service when you are ready to place your order
DELL MARKETING L.P.
(800) 981-3355 EXT 67643
ONE DELL WAY, ROUND ROCK, TX 78682
(800) 433-9527 SALES REP FAX
B.EV C
(208) 893-31.124
2/19/99
3 07
PAGE 004/1
M~cron Electron~c5
~
REMIT PAYMENT TO
MicrO! GO\IunmulI Canpulu Sysluns, Inc
PO BOX
STILLWATER, MN, 55002
INCLUDE REF NO 10062589
ON CIIECK or PO
Dale:
Reference No .
10062509
.
MicrO! Gmunmml Canpulu Syshma, Inc
900 EAST KARCIIER ROAI)
NAMPA, IDAIlO 03607
Phone (800) 500-4803
Fax (200) 893-7479
FOB Slalus
Origin
SALE AMOUNT
$3.205 00
IF TAX EXEMPT, CERTIFICATE MUST BE
PROVIDED AT TIME OF PURCHASE (NOT
APPLICABLE IN MINNESOTA)
SHIPPINGIHANDlING
SALES TAX
TOTAL
$000
$208 33
$3,413.33
E .....111... .hlp d.. I. b...d up.... .............._ loll...... Elect....I.. Irtc ""....a1 b.
'.111""_. I.. ....,....... ...dI.. .......I~ IJIIIOWaph, 3041.,...... 4,.. .......... ba'"
.... ..1- _. - '~ctud. .."'I"d .....~III ....ppl"W'l.~"'~' "'.'00 .,.plfoo en',,,,
Mlocn br.,tJ PradUCIB GIrt" Ih.. reccndltOlt..p.....aa ...db..n. It..... d.. f'I
""pm.,. All ,...,'. '8f1"". RMA .......... In.,..," be &hipped 1ft ... arl."" ecn....
P,,,,,.d and I~_'"
Slatell.ocal Gov or Public Education Lease:
uous
B, _,_,Ihl. ... ..... au... ........ I.r..... pwclo... eo. ..._pm_ hOl... ab_ I
,.",.." U".eI,amt M" ...",., ....,."d'I.......... ann..d1.....' MICrO'. r..",. M"
c_.......'" 501.cIocu......t ...Ih. "'J'fp"'__ ,.c_'" b,lh. .pplIcabl."......
.""laI_'''", doaom_ atd"III' .....,..._ bin cIocU......1S ,....., ty. .,...,
..... cb.......11 cool.... .... have.... ........,... hid "'pall-I" ""plle.....)...y
.....p..,.. purm....'..II'..Ih..I..... _e.......'"
N....
.
Toh (r .pplleoble)
.
rEB-19-1999 15 56
(2138) 89J-J424
96%
P 134
lid : .. l- I I
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- II
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II N CITY LIMITS
~ ::E (\J - STATE OR COUNTY OWNED
:!II; RAIL CENTERLINE
It: C)
PRIVATELY OWNED
OIIW - RAILROAD PROPERlY
...0 ~
111 \ ~ t - UNKNOWN
~ ~ ~
400 0 400 800 1200 1600 Feet
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f--
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.
.
.
STAFF REQUEST ITEM
I Department: Fire
I Date: February 24, 1999
DESCRIPTION OF REQUEST (Bnefly outline what the request IS)
Install a pnmer pump for the rear Intake (suction) on PIerce fire engine
Drafting water from portable drop tanks IS necessary In rural fire fighting
operations Drafting water from the drop tanks IS diffiOJlt and sometimes
Impossible The addition of the rear pnmer pump will make It easier to draft
water, and reduce the chance of runnIng out of water In the pump while fighting a
fire
FiNANCIAL IMPACT (Bnefly outline the costs, If any, that are associated with
this request and the proposed source of the funds needed to fund the request)
$1 ,200 Vehicle maintenance, normal operating budget.
ADDITIONAL INFORMATION ATTACHED Yes_X_ No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET
Submitted by: Kim K:lllestad. Fire Chief K1:'
Date: February 2~, 1999
F~or1 E':'M I f'.C
PHONE ~O . 6127660517
Emergency Apparatus Maintenance, Inc.
204 3rd Avenue SE
New Brighton, MN 55112
Customer:
I Stillwater Fire Dept.
I Attn: Dave Reichow
t 216 - 4th Street North
! Stillwater, MN 55082
Sales Rep
Dave Schreier
$1200 00
F~b 1~ 1~~3 03 53PM Pl
QUOTE
~1J.ER~El\rC~
I Date
.~ 2/15/99
Pro~ snd Install ill Wateroua electnc prmer PIN 8683.12.
plumbed to the rear sucbcn PIPe and the e)dStJng pruner motor A
push butten WIll be provided on the pump operators panel to
o~_ the primer..
Quan~_
Oescnption
-- - - --
Thank you for the opportunity to quote on thIS ptOJ6c1.
If you have quesbons, or If we can be of further assistance,
please caD us at (651) 788-4463 or 1-800-326-3911.
Vehicle
#6108
Unit Pnce
Pnce
$1,200 00
$000
.
'\' ",
Total:
-$1200.~-.
.
.
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ST AF:= REQUEST ITEM
Department: Fire
I Date: February 24, 1999 I
DESCRIPTION OF REQUEST (Brrefly outline what the request IS)
Five (5) MJnltor III Radio Pagers (dual tone smred vOice vlorate)
FiNANCIAL IMPACT (Briefly outline the costs, If any, that are associated with
thIs request and the proposed source of the funds needed to fund the request)
52 292 15 Fire aepanment general operating budget: safety equipment
ADDITIONAL INFORMATION ATTACHED Yes _X_ No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET
Submitted by: Kim K.J.llest:ld. Fire Chief
I D:lte: F ebru:lry 2.t. 1999
. -
02'2~ 99 15 06 F_~! 612i55~111
DE.-t.' O-t." I"JGER
~OOl
ANCOM
DATE.
2/24/99
.
Full
CUSTOMER.. Chief Kim Kalles1ad
Stillwater FO
216 North 4.tn Street
Stillwater, MN S50B2
Sales
Phone
Fax
Dean R.Oanlnger
612.755 3377
612.7554111
CONTACT
PHONE.
Chief Kim Kalles1ad
812 351 4951
QUANTITY
EQUIPMENT DESCRIPTION
UNIT
EXTENDED
Quote Onlv
5
!!EJ!!. MINlTOR II Alert Monitor $422 00 S2, 110.00
SloredVoiee
VHF 150-174 MHz Two Tone
-Indudes:
MDnltDrWJlh Revert to Carner Squelch
Automabc Low Battery
On10ft' SWdCh with Vanable Volume Control
Two LEJ's for Incoming Messages and Scan Mode
OnlOff SwItch with Variable Volume Control
One or Two Frequencies
2 AAA Nickel-Cadmium Batlenes and Smgle Unit Charger
Up to Six Calls per CJ1annel
One V.. Parts and labor
Vibra-Page
Priority and Non-Pnarrty Scan
.
--TOTAL EQUIPMENT INVESTMENT
TAX@6.S%
ShiPPing and Delivery
programmmg
$2,11000
S1~7 15
S20 00
$25 00
GRAND TOTAL
S2 252 15 ,
NEXTEL
.,
@ MOTORO~
AutlttIIrU'ftJ Two-W.w
14.d_ o..,cr
lS:.JU c~.[ nlll {n,,'.~.. h 17A. ~lIr.,s l:r M:-' :5317. 61!. 80S. no"!,; . f'lX 611 . so~ . 1C'~.:.
.
.
.
MEMORANDUM
TO Mayor and CouncIl
FR City Coordinator
RE KIm Kallestad - probationary penod
performance evaluatIon
DA February 26, 1999
DISCUSSion:
The consent agenda includes a resolutIon estabhshmg the permanent employment of KIm
Kallestad as Fire Chief. Chief Kallestad has been employed by the City of Stillwater
since March 30, 1998. Mr. Kallestad's employment IS subject to a twelve (12) month
probatIonary period. I have reviewed the performance of Mr. Kallestad over the past
eleven (11) months and based on my evaluatIon I would recommend that he be
permanently employed as Fire Chief.
Mr. Kallestad and I met at the beginning of hIs employment to discuss his position and
performance measurement standards. The job descriptIon for the Fire Chief position gIves
the following as examples of performance cnteria:
1 Establishes effective working relationslnps with others
2. Carries out assignments and duties under lImited supervISion.
3 Prepares reports for City coordinator and CouncIl, letters, personnel reports as
required m an accurate manner.
4 Mamtalns due regard for the safety and welfare of personnel under hIS
command.
5 Provides directIon and assistance in the development of subordinates.
6 Assists and gwdes subordmates as needed, evaluates theIr performance.
prOVider assigned InstructIon and recommends developmental steps
7 Sees that all members assigned to his command have read and understand
departmental rule, regulatIons and orders
8 DISCIplines employees
RESOLUTION NO 99-
APPROVING PERMANENT EMPLOYMENT
OF KIM KALLEST AD AS FIRE CHIEF
BE IT RESOLVED by the CIty CouncIl of StIllwater, Minnesota, that the permanent full-tIme
employment of KIm KalIestad as FIre Clnef, from and after March 30, 1999, havmg served a
probatIonary penod of twelve months, IS hereby approved
Adopted by CouncIl tlus 2nd day of March, 1999
Jay KImble, Mayor
ATTEST
Morl1 Weldon, CIty Clerk
.
.
.
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r illwater
~ ~
,~
THE BIRTHPLACE OF MINNESOTA J
MEMORANDUM
TO:
~~
Mayor and CIty CouncIl
FROM:
DIane Deblon, Fmance DIrector
DATE:
February 26, 1999
SUBJECT: Funds Status as of December 31, 1998
BACKGROUND
Weare m the process of prepanng the workpapers to close out the 1998 year A reVIew of all the
funds mdlcates that there IS a fund defiCit to be financed and two funds that should be closed
ANALYSIS
Due to change orders for the project, the Sports Complex ConstructIon Fund reqUIres $895,000
addItIonal fundmg After revlewmg the status and budgets of the vanous TIF funds, staff
recommends the followmg sources $175,000 from TIF #1, $175,000 from TIP #3, $400,000
from TIF #4 and $145,000 from TIF #6 The mfrastructure reserve fund and Brown's Creek
fund are not used and should be closed Staff recommends these funds be closed to the general
fund
CONCLL"SION
Staff recommends CIty CouncIl approve the attached resolutIon to accomphsh the above Items as
of December 31,1998
CITY HALL 216 NORTH FOURTH STILLWATER MINNESOTA 55082 PHONE 651-430-8800
RESOLUTION NO. 99-
.
APPROVING TRANSFERS AND FUNDS CLOSING
AS OF DECEMBER 31, 1998
WHEREAS, the CIty Council of the CIty of Stillwater has prevIOusly approved the constructIon
of the Sports Complex, and
WHEREAS, the CIty CouncIl has approved vanous change orders for the Sports Complex
construction, and
WHEREAS, It IS and has been the mtent of the CIty CouncIl to utilIze tax mcrement funds for
the Sports Complex construction, and
WHEREAS, the Sports Complex construction fund requires the vanous tax mcrement fundmg,
and
WHEREAS, the Infrastructure Reserve Fund and the Brown's Creek Fund are no longer
necessary, and
WHEREAS, It IS m the best mterest of the City to close the Infrastructure Reserve Fund and the
Brown's Creek Fund
NOW, THEREFORE, be It resolved by the City CouncIl of the CIty of StIllwater that the
followmg expenditures and fund closing be effeCTIve as of December 31, 1998
.
T a."C Increment DistrIct # 1
Tax Increment Dlstnct #3
Tax Increment DistrIct #4
Tax Increment DistrIct #6
Total expenditures for
Sports Complex Construction
$175,000
$175,000
$400,000
$145000
$895,000
Infrastructure Reserve Fund and Brown's Creek Fund closed to the General Fund
Adopted by the City CouncIl thiS 2nd day of March, 1999
Mayor
CIty Clerk
.
"
.
AMENDED MEMO
To: Mayor and CouncIl
From: MorlI Weldon, City Clerk
Date: 02/26/99
Re: Tobacco license - 2040 Market Dnve
An applIcatIon has been received from Ziad Mahmoud Wazwaz to transfer the
tobacco lIcense for StIllwater Tobacco, 2040 Market Dnve, from Kawther, Inc., to
Kundara, Inc He is transferring the busmess to lns son, Zaid Ziad Wazwaz
.
All reqUIred forms and background checks have been completed Fees have been
paid
FIre ChIef Kallestad has completed the requzred mspectlon of the premIses and
found Items that need to be corrected The Inspectzon worksheet IS attached,
correctIOns must be made wlthzn 30 days of the lnspectzon
Action recommended:
ResolutIon approving the transfer oftobacco license from Kawther, Inc , dba
StIllwater Tobacco, to Kundara, Inc., dba StIllwater Tobacco, contzngent upon
completIon offire code complzance correctIOns
.~
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1
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,
'. '
!:
i
:
"
J>
f" ~t
Stillwater Fire Department ·
216 North 4th Street
(651) 351-4950
INSPE~T10N WORKSHEET ~
Business Address- ~';0 ~puf<=t Date Inspected-.;2. ~~
Busmess Name- .r~ (~T~,... (~6dr'~t'J Phone No.-(~S/ -- ~/41' .
Busmess Owner- ..:7(.1101 Wa z waz. Emerg Phone No.-
BUilding Owner- Emerg. Phone No -
EXIT FEATURES
Occupant load posted (assemblies only)
Emergency lighting operational
ExIts free of obstructions
ExIts openable from Inside
__ y f~
y(fp
~~
~ FIRE EXTINGUISHERS
~Wl-ft. Properly servIced and maintained
V N 'JM.a:~
Q(d'!l" SPRINKLER SYSTEMS
'1L1~ - *-~A Full, Partial or None
~t , Controls readily accessible
Valves locked 'OPEN. or supervised
Properly Sl!lVlced/marntalned
Annual /nspectJon Report (copy to F 0 )
Wrench, spare heads present
VQO
EXTERIOR
Lock box location -
Type of lock box-
Check keys In lock box
F D connection location-
~
~
..
~
],1'-,-
iltS"fJ~o '1.
CONSTRUCTION FEATURES
Rated fire doors self clOSing
~
Y PI
FIRE ALARM EQUIPMENT
Properly SeMced/matntalned
Annuallnspecbon Report (copy to F D )
~
~
STORAGE
Storage maIntained 18. below spnnkler heads r!J N
UTILITY. MECHANICAL & H.V.A.C.
Relief valve(sl present on bollersjwater heaters ~ 'j 14
Shut off valves present on gas appliances -'f1'lI""'"
Venting present & In good condition rrr-
36' clearance from combustibles ~
OTHER FIRE PROTECTION EQUIPMENT
Properly seMced/malntarned v N
Annuallnspecbon Report (copy to F 0 ) ~ r4
Type of System-
ELECTRICAL
Extension cords NOT used In place of fixed wiring ~
30' clear access to panel(s) prOVided ~ N
.
ORDERS-
(!)~r;-" ".-JA!~ ~JJ' diclaf l-rtM~ ii,ff"..1ft~-
~ R.~~ f?('-~ ~ _~r ~ ~ /~.
(2) ~~ ~;t;:&:.~~:!t1~:::~~;;::e~
~--<,k~".
~
-
Yau have _s5 days to complete these ~orrections.
Inspector(s) - ~ ~~~ Occupant-
.
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APPROVING TRANSFER OF LICENSE TO SELL TOBACCO PRODUCTS AT
RETAIL (STILLWATER TOBACCO)
FROM KA WTHER, INC. TO KUNDARA, INC.
WHEREAS, a lIcense to sell tobacco products at retail was Issued to Kawther, Inc dba
StIllwater Tobacco, and
WHEREAS, Zlad Mahmound Wazwaz, Kawther, Inc IS transfemng the busmess to hiS
son, ZaId Zlad Wazwaz, Kundara, Inc , and
WHEREAS, all reqUIred forms have been submitted, fees paid and mvestIgatIons
completed, and
WHEREAS, the Fire Clnefhas mspected the premises and notified the applIcant of
needed fire code complIance correctIons, and
WHEREAS, these correctIons must be completed Wltlnn thIrty days,
NOW THEREFORE, BE IT RESOLVED, by the City CouncIl of the City of StIllwater,
Minnesota, hereby approves the transfer of the lIcense to sell tobacco products at retail to
Kundara, Inc dba StIllwater Tobacco, contmgent upon completIon of fire code
complIance correctIons.
Adopted by CouncIl tins 2nd day of March, 1999.
Jay KImble, Mayor
Attest
MorlI Weldon, City Clerk
.
.
.
MEMORANDUM
TO Mayor and CouncIl
FR City Coordmator
RE Labor agreement-StIllwater
PublIc Managers AssocIatIon
DA February 26, 1999
DISCUSSion:
Accompanying this memo is the revised labor agreement between the City of StIllwater
and the StIllwater Public Managers Association for the years 1999,2000 and 2001 The
agreement contains the following changes from the previous contract:
1. Salaries Increased salaries by 3% for each of the three years
2 Longevity. Increased longevity by 3% effectIve January 1,2000
3 Hospital/medical insurance contribution.
A. Increased contribution to $418.00, effective January 1, 1999;
B. Increased contribution by $2500 or 50% of the increase m premiums.
whichever is greater, effective January 1,2000; and
C. Increased contribution by $25.00 or 50% of the mcrease in premiums.
whichever is greater, effective January 1,2001
Recommendation:
CouncIl adopt resolution approving agreement between the City of StIllwater and the
Stillwater Public Managers Association (on consent agenda).
~;JJ.
.
LABOR AGREEMENT
BETWEEN
THE CITY OF STll..LWATER
AND
MINNESOTA TEAMSTERS PUBUC AND LAW ENFORCEMENT
EMPLOYEE'S UNION, LOCAL NO. 320
REPRESENTING STll..LWATERPUBLIC MANAGER'S ASSOCIATION
.
January 1, 1999 through December 31, 2001
.
TABLE OF CONTENTS
. ARTICLE PAGE
I PURPOSE OF AGREEMENT
II RECOGNITION
III DEFINITIONS
IV EMPLOYER SECURITY 2
V EMPLOYER AUTHORITY 2
VI UNION SECURITY 2
VII EMPLOYEE RIGlITS - GRIEVANCE PROCEDURE 3
VIII SAVINGS CLAUSE 5
IX DISCIPLINE 5
X SALARIES 6
XI CONSTITUTIONAL PROTECTION 6
. XII SICK LEAVE 7
XIII SEVERANCE PAY 9
XIV HOLIDAYS 9
XV VACATIONS 9
XVI INSURANCE 10
XVII WAIVER 10
XVIII DURATION 11
APPENDIX A-11999 WAGE SCHEDULE 12
APPENDIX A-2 2000 WAGE SCHEDULE 13
APPENDIX A-3 2001 WAGE SCHEDULE 14
APPENDIX B-1 1999 LONGEVITY SCHEDULE 15
APPENDIX B-2 2000 LONGEVITY SCHEDULE 16
.
ARTICLE I
LABOR AGREEMENT
BETWEEN
THE CITY OF STILL WATER AND MINNESOTA TEAMSTERS PUBLIC AND
LA W ENFORCEMENT EMPLOYEE'S UNION, LOCAL NO 320
REPRESENTING STILL WATER PUBLIC MANAGER'S ASSOCIATION
.
PURPOSE OF AGREEMENT
ThIS AGREEMENT IS entered Into as of January I, 1999 between the CIty ofSttllwater, hereinafter called
the EMPLOYER, and Mmnesota Teamsters Pubhc and Law Enforcement Employee's Umon. Local No 320
It IS the Intent and purpose of thIS AGREEMENT to
1 1 Assure sound and mutually benefiCIal working and economIc relatIonshIps between the
partIes hereto,
12 EstablIsh procedures for the resolutIon of dIsputes concerning thIS AGREEMENTS
interpretatIOn and/or applIcatIon, and
1 3 Place in written form the partIes' agreement upon the terms and conditIons of employment
for the duratIon of the AGREEMENT
ARTICLE II
2 1
22
ARTICLE III
3 I
32
33
34
35
RECOGNITION
The EMPLOYER recogmzes the UNION as the exclUSIve representatIve, under Minnesota
Statutes. SectIon 179A 03, SubdiVISIon 14, for all supervisory personnel under BMS Case
92-PTR-I391 excluding the City Coordinator and all non-supervIsory employees
In the event the EMPLOYER and the UNION are unable to agree as to the inclUSIon or
exclusion of a new or modified Job class, the Issue shall be submitted to the Bureau of
MediatIon ServIces for determinatIon
.
DEFINITIONS
UNION Minnesota Teamsters Pubhc and Law Enforcement Employee's Umon, Local NO
320
UNION MEMBER A member of the Umon
EMPLOYEE A member of the exclUSIvely recogmzed bargaining umt
EMPLOYER. The City of StIllwater
UNION OFFICER Officer elected or appOinted by the Umon
.
36
.
ARTICLE IV
ARTICLE V
5 1
52
.
ARTICLE VI
6 1
62
63
64
.
PROBATIONARY PERIOD Newly hIred employees shall serve a probatIonary perIod of
one year (12 months from the date of hIre) ProbatIonary employees may be term mated at
the sole discretion of the EMPLOYER
EMPLOYER SECURITY
The UNION agrees that durmg the lIfe of thIS AGREEMENT It wtll not cause, encourage.
partIcIpate 10 or support any strIke, slow-down or other InterruptIon of or Interference WIth
the normal functIons of the EMPLOYER.
EMPLOYER AUTHORITY
The EMPLOYER retams the full and unrestncted nght to operate and manage all manpower,
faCIlitIes and equIpment; to establish functIons and programs. to set and amend budgets, to
determme the utIlizatIon of technology; to estabhsh and modify the orgamzatlonal structure,
to select, dIrect and detenmne the number of personnel, to establish work schedules and to
perform any mherent managenal functIon not speCIfically limIted to thIS AGREEMENT
Any term and condItIon of employment not speCIfically established or modIfied by thIS
AGREEMENT shall remain solely WIthin the dIscretIon of the EMPLOYER to modIfy.
establish or elImmate.
UNION SECURITY
The EMPLOYER shall deduct from the wages of employees who authonze such deductIon
10 wrItmg an amount necessary to cover monthly UNION dues or a "faIr share" deductIon
as prOVIded by Minnesota Statutes 179A.06, SubdIVIsIon 3, If the employee elects not to
become a member of the UNION. Such momes shall be remItted as dIrected by the UNION
The UNION may deSIgnate employees from the bargaInmg umt to act as a Steward and an
alternate and shallmfonn the EMPLOYER In wrltmg of such chOIce and changes 10 the
posItIon of Steward and/or alternate.
The EMPLOYER shall make space available on the employee bulletm board for postmg
UNION notIces and announcements
UNION STEWARD The EMPLOYER agrees that the employee deSIgnate Steward under
ArtIcle 6 2 of thIS AGREEMENT shall be allowed a reasonable amount of duty tIme
annually to attend to UNION matters as deSIgnated by the UNION 10 additIon to the other
2
65
ARTICLE VII
7 1
Steward actIvItIes as provIded for In thIS AGREEMENT
The UNION agrees to Indemmfy and hold the EMPLOYER harmless against any and all
claIms. SUIts. orders or Judgments brought or Issued against the EMPLOYER as a result of
any actIon taken or not taken by the EMPLOYER under the provIsIons of thIS ArtIcle
EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
DEFINITION OF A GRIEVANCE
A grIevance IS defined as a dIspute or dIsagreement as to the interpretatIon or applIcatIon
of the specIfic terms and condItIOns of the AGREEMENT
UNION REPRESENTATIVES
The EMPLOYER wIll recognIZe representatIves deSIgnated by the UNION as the gnevance
representatIves of the bargaining umt haVing the dutIes and responsIbIlItIes establIshed by
thIS ArtIcle The UNION shall notIfy the EMPLOYER In WrIting of the names of such
UNION representatIves and of theIr successors when so deSIgnated, as proVIded by SectIon
6 2 of thIS AGREEMENT
PROCESSING OF A GRIEVANCE
It IS recognIzed and accepted by the UNION and the EMPLOYER that the processing of
grIevances as herelDafter provIded is lImIted by the Job dutIes and responsIbIlitIes of the
employee and shall therefore be accomplished during normal working hours only when
conSIstent WIth such employee dutIes and responsIbIlItIes The aggrIeved employee and a
UNION representatIve shall be allowed a reasonable amount of tIme without loss In pay
when a grIevance IS investIgated and presented to the EMPLOYER during normal working
hours provIded the employee and the UNION representatIve have notIfied and receIved the
approval of the deSIgnated supervIsor who has determined that such absence IS reasonable
and would not be detrImental to the work of the EMPLOYER.
74 PROCEDURE
72
73
GrIevances as defined In SectIon 7 1 shall be resolved In conformance WIth the follOWing
procedure
SteD I An employee claIming a VIolatIon concerning the interpretatIon or applicatIon of
thIS AGREEMENT shall, WIthin twenty-one calendar days after such alleged
VIolatIon has occurred, present such grIevance to the employee's supervIsor as
3
.
.
.
.
.
75
.
desIgnated by the EMPLOYER The EMPLOYER - desIgnated representatIve wIll
dISCUSS and gIve an answer to such Step 1 grievance wIthIn ten (10) calendar days
after receIpt A grIevance not resolved In Step 1 and appealed In Step 2 shall be
placed In WritIng settIng forth the nature of the grIevance, the facts on whIch It IS
based, the prOVIsIon or prOVISIons of the AGREEMENT allegedly VIolated, the
remedy requested, and shall be appealed to Step 2 WIthIn ten (10) calendar days
after the EMPLOYER-deSIgnated RepresentatIve's final answer In Step 1 Any
grievance not appealed In WritIng to Step 2 by the UNION WIthIn ten (10) calendar
days shall be consIdered waIved.
Steo 2 If appealed, the written gnevance shall be presented by the UNION and dIscussed
WIth the EMPLOYER-desIgnated Step 2 RepresentatIve The EMPLOYER-
deSIgnated Representative shall gIve the UNION the EMPLOYER'S answer In
wntIng withIn ten (10) calendar days after receipt of such Step 2 gnevance A
gnevance not resolved ID Step 2 may be appealed to Step 3 WIthIn ten (10) calendar
days followmg the EMPLOYER-deSIgnated RepresentatIve's final answer m Step
2. Any grievance not appealed ID WritIng to Step 3 by the UNION wIthm ten (10)
calendar days shall be consIdered waived
Steo 3 A gnevance unresolved ID Step 2 and appealed to Step 3 by the UNION shall be
submItted to arbitratIon subJect to the proVIsIons of the PublIc Employment Labor
RelatIons Act of 1971, as amended. The selection of an arbItrator shall be made In
accordance With the "Rules Govermng the ArbitratIon of Grievances," as
establIshed by the Public Employment RelatIons Board.
ARBITRATOR'S AUTHORITY
a
The arbItrator shall have not have the right to amend, modify, nullIfy, Ignore, add
to or subtract from the tenns and conditIons of this AGREEMENT. The arbitrator
shall conSIder and deCIde only the speCific Issue(s) submItted In WritIng by the
EMPLOYER and the UNION and shall have no authority to make a deCISIon on any
other Issue not so submitted
The arbitrator shall be Without power to make deCISIons contrary to or InCOnSIstent
WIth or modIfyIng or varymg in any way the applIcatIon of laws. rules or
regulations havmg the force and effect of law The arbitrator's deCISIon shall be
submItted in wrItIDg wlthID thirty (30) days followIDg the close of the hearIng or the
b
4
c
transmIssIon ofbnefs by the partIes, whIchever be later, unless the partIes agree to
an extensIOn The deCISIon shall be bmdmg on both the EMPLOYER and the
UNION and shall be based solely on the arbItrator's mterpretatlOn or applIcatIon of
the express tenns of the AGREEMENT and to the facts of the grIevance presented
The fees and expenses for the arbItrator's servIces and proceedmgs shall be borne
equally by the EMPLOYER and the UNION provIded that each party shall be
responsIble for compensatmg Its own representatIves and wItnesses If either party
deSIres a verbatIm record or the proceedmgs It may cause such a record to be made.
provld1Og It pays for the record If both partIes deSIre a verbatIm record of the
proceed1Ogs, the cost shall be shared equally
.
76 WAIVER
If a gnevance IS not presented wlthm the tIme lImIts set forth above, It shall be considered
"waived" If a gnevance IS not appealed to the next step Within the specified tIme lImit or
any agreed extension thereof, It shall be considered settled on the basiS of the
EMPLOYER'S last answer If the EMPLOYER does not answer a grievance or an appeal
thereof wlth10 the specIfied time lImits, the UNION may elect to treat the grievance as
demed at that step and Immediately appeal the gnevance to the next step The time lImIt .
10 each step may be extended by mutual wntten agreement of the EMPLOYER and the
UNION 10 each step
ARTICLE VIII SAVINGS CLAUSE
ThiS AGREEMENT IS subject to the laws of the Umted States, the State of Minnesota and the CIty
of Stillwater. In the event any prOVISIon ofthls AGREEMENT shall be held to be contrary to law
by a court of competent JUrISdIctIon from whose final Judgment or decree no appeal has been taken
wlth10 the time provIded, such prOVISIon shall be VOId All other provIsIons of thIs AGREEMENT
shall cont1Oue m full force and effect The VOIded prOVISion may be renegotiated at the wntten
request of eIther party
ARTICLE IX DISCIPLINE
9 1 The EMPLOYER wIll dISCipline employees for Just cause only DISCiplIne WIll be m one
5
.
.
92
93
94
95
96
.
97
ARTICLE X
10 1
102
ARTICLE XI
or more of the follow1Og forms
a) oral repnmand.
b) Written repnmand.
c) suspensIon,
d) demotIOn. or
e) dIscharge
SuspensIons, demotIons and dIscharges wIll be 10 wntten form
Wntten repnmands, notIces of suspension and notIces of discharge which are to become part
of an employee's personnel file shall be read and acknowledged by sIgnature of the
employee Employees and the UNION wIll receive a copy of such reprImands and/or
notices.
Employees may examme their own indivIdual personnel files at reasonable tImes under
dIrect supervIsIon of the EMPLOYER.
DIscharges of non-veterans wIll be preceded by a five (5) day suspensIon wIthout pay
Employees will not be questIOned concerning an inveStIgatIon of dISCIplInary actIon unless
the employee has been given an opportunity to have a UNION representatIve present at such
questlonmg.
Gnevances relatmg to thIS Article shall be mitIated by the UNION 10 Step 2 of the
Gnevance Procedure under ArtIcle VII.
SALARIES
Employees shall be paid in accordance WIth the attached salary and longeVIty pay schedules
marked AppendIX A-I, A-2, and A-3 (salary) and Appendix B-1 and B-2 (longeVIty pay)
In the event an employee is promoted to a hIgher clasSificatIon, the employees salary shall
be increased by five percent (5%) to the next highest step of the hIgher clasSIficatIon and
the employee shall also receive the longeVIty pay of the hIgher clasSIficatIon based on years
of employment with the Employer.
CONSTITUTIONAL PROTECTION
Employees shall have the nghts granted to all CItIzens by the Umted States and Mmnesota State
ConstItutIons.
.
6
ARTICLE XII
12 1
122
123
SICK LEAVE
a All full-tIme employees shall. after a term of employment of SIX (6) months. be
quahfied to receIve payments on account of physIcal dlsablhty to work by reasons
of sIckness For the purpose of thIS contract sIckness shall Include injury other than
accIdent or injury anslng out of and In the course of employment by the CIty
SIckness dlsablhty benefits shall be as follows
If term of employment has been SIX (6) months, but less than two (2) years
two (2) weeks at full pay
2 If term of employment has been 2 to 5 years. full pay for four (4) weeks.
half pay for nine (9) weeks
3 If term of employment has been 5 to 10 years, full pay for thtrteen (13)
weeks, half pay thIrteen (13) weeks
4 If term of employment has been 10 to 15 years, full pay for thIrteen (13)
weeks, half pay for thuty-nlne (39) weeks
5 Ifterm of employment has been 15 to 20 years. full pay for twenty-sIx (26)
weeks, half pay for twenty-sIx (26) weeks
6 If term of employment has been 20 to 25 years, full pay for thIrty-nrne (39)
weeks, half pay for thIrteen (13) weeks
7 If term of employment has been 25 years or more, full pay for fifty-two
(52) weeks
No dlsablltty benefits shall be paId for absences In excess of three (3) consecutIve aays
wIthout a doctor's certificate as to sickness dlsablhty
SIckness disabIlity benefits usage shall be subject to the follOWing conditions
a An employee may use the full entItlement only once annually
b Any days used by an employee must be replaced at the follOWing earning
rate Employees WIth less than five (5) years service shall earn a sIckness
dlsablhty leave time at the rate of one day for each month worked
Employees With five (5) years but less than ten (10) years servIce shall earn
sIckness dlsablhty leave tIme at the rate of one and one-half (1-1/2) days
for each month worked.
Employees WIth ten (10) or more year.s service shall earn sIckness
dIsabIlIty leave time at the rate of two (2) days for each month worked
.
.
.
7
.
c
Sickness dlsablhty leave time cannot be earned durmg the time an
employee IS on sick leave Sick leave earned back shall be figured on a pro
rata basiS each month With no earn back of leave for that portion of sick
leave used dunng the month
Sickness dlsabdlty leave time shall be earned as a replacement for used
leave time by only those employees who have utlhzed the benefit Sick
leave used last shall be replaced first
F or the purpose of thiS Article, the January I st Immediately precedmg the
Employee's anmversary date of employment shall be used to detenmne
Employees term of employment
d
e
124 Any employee receiving Worker's CompensatIOn benefits because of Job connected mJury
or sickness shall, if he assigns hiS check to the City, receive full wages for that penod Or,
If any employee IS receiving Worker's Compensation benefits and does not asSign hIS check,
he wIll be paid for the difference between the Worker's CompensatIon allowance and hIS
regular weekly pay
SIck leave shall then be figured on a pro rated basIS WIth no deductIon of leave bemg made
for that portion of the employee's absence which IS covered by Worker's Compensation
Insurance.
125 Sick leave will be suspended after benefits have been exhausted; however, an employee who
has fulfilled all of the requIrements for a vacatIon which has not been taken may request
vacatIon pay dunng disability After all sick leave benefits have been exhausted, any
disabled employee may apply in wntmg for an authonzed leave of absence WithOut pay,
provided that the penod of such leave of absence when added to the penod during which
benefits have been paid shall not exceed one (I) year Such applicatIon shall be
accompamed by a physIcIan's certificate stating that such disabled employee has not been
able to return to work Upon return to active employment, the employee shall retam all
accumulated servIce credit for tIme worked pnor to hIS dlsabIhty, but shall receive no
servIce credit for the perIod of absence
126 Sick leave usage wdl only be allowed for lDJUry or Illness of the employee and not for time
off for any legal proceedmgs asSOCiated WIth an mJury
.
.
8
ARTICLE XIII
SEVERANCE PAY
Any employee who leaves the employ of the CIty by retIrement, resIgnatIon or death shall receIve
pay for 100 percent (100%) of unused accrued vacatIon
Any employee who retIres due to age or physIcal dIsabIlIty and are elIgIble to receIve PERA
retIrement benefits, shall receIve one-half of unused dIsabIlIty benefits provIdmg he or she had been
employed WIth the CIty m a permanent, full time pOSitIOn for a perIod of not less than ten (10) years
In the event of death whIle still employed, the survlvmg spouse, If any, or If no survlvmg spouse.
mmor chIldren. If any, shall be entitled to such severance pay m the same amount as though such
employee had retired due to age or physical dIsabilIty as above provIded but m no event shall such
death benefit exceed twelve (12) weeks of full pay
SIck leave used and not replenished dunng the employment penod shall be subtracted from the SIck
leave benefit schedule to arrIve at unused Sick leave balance
A week shall be construed to be five (5) workmg days
ARTICLE XIV
141
142
ARTICLE XV
15 1
HOLIDAYS
Martm Luther Kmg Day
MemOrIal Day
Labor Day
Thanksglvmg Day
ChrIstmas Day
New Year's Day
PreSident's Day
Independence Day
Veteran's Day
Day after Thanksgivmg
ChrIstmas Eve Day or New Year's Eve Day
When a holIday falls on a Sunday, the followmg Monday shall be a holIday and when a
holIday falls on a Saturday, the preceding FrIday shaH be a holiday
To be eligIble for holIday pay, employees must have been on paId status on the day before
and the day after the holiday
Immediately precedmg the 1st anmversary date of employment the employee shall be entItled
to one additional floatmg hohday
VACATION
Employees shall be entitled to the followmg vacatIOn schedule
From 0 thru 12 months employment 5/6 day per month
From 1 year thru 4 years employment 10 days per year
After 4 years thru 10 years employment 15 days per year
9
.
.
.
.
After 10 years thru 15 years employment
After 15 years
20 days per year
One (1) addItIOnal day for each year up
to twenty years for a maxImum of 25 days
152 VacatIon time not to exceed 80 hours may be used 10 the follow1Og calendar year unless
authorIzed by employer VacatIon 10 excess of the allowable amount shall be paid on the
second payday 10 January at the rate of pay 10 effect at the end of the prevIous year
153 For the purpose of thIS Article, January 1st ImmedIately preced10g the Employee's
annIversary date of employment shall be used to determ10e employee's term of employment
15 4 The Employer reserves the rIght to hmIt the length of a cont1Ouous vacatIOn perIod for
Employees covered by this agreement due to operatIonal conSIderatIons
ARTICLE XVI
16 1
INSURANCE
A EffectIve January 1, 1999, the EMPLOYER wIll contribute up to Four Hundred Eighteen
Dollars ($41800) per month per employee toward Employer's group health 10surance
coverage including dependent coverage.
B. EffectIve January 1,2000, the EMPLOYER will10crease its contributIon by Twenty five
Dollars ($2500) or Fifty Percent (50%) of the 10crease in premiums, whIchever IS greater,
based on the hIgher cost hospitaUmedIcal plan.
C. Effective January 1,2001, the EMPLOYER will10crease Its contributIon by Twenty Five
Dollars ($2500) or FIfty Percent (50%) of the 10crease in premIums, whIchever IS greater.
based on the hIgher cost hospItaUmedical plan
The EMPLOYER WIll prOVide a $20,000 term hfe insurance policy for each employee
.
162
ARTICLE XVII WAIVER
17 1 Any and all pnor agreements, resolutIons, practices, poliCIes, rules and regulatIons regard10g
terms and conditIons of employment, to the extent 1Oconslstent With the proviSIons of thiS
AGREEMENT, are hereby superseded.
17 2 The parties mutually acknowledge that dur10g the negotiations, which resulted 10 thIS,
AGREEMENT, each had the unhmlted right and opportumty to make demands and proposals
With respect to any term or conditIon of employment not removed by law from barga1010g
All agreements and understand10gs arrived at by the parties are set forth 10 wrIt10g 10 thiS
AGREEMENT for the stipulated duration of thiS AGREEMENT The EMPLOYER and the
.
10
UNION each voluntarIly and unquahfiedly waIves the rIght to meet and negotIate regardmg
any and all terms and condItIons of employment referred to or covered 10 thIS AGREEMENT .
or wIth respect to any term or condItIOn of employment not specifically referred to or covered
by thiS AGREEMENT, even though such terms or conditions may not have been wlthm the
knowledge or contemplatIon of either or both of the parties at the time thIS contract was
negotIated or executed
ARTICLE XVIII DURATION
The AGREEMENT shall remain In full force and effect for a perIod commencmg January 1, 1999
through December 31, 2001 In the event a new AGREEMENT IS not m effect January 1, 2002, all
compensation, workmg condItIons and benefits shall remain In effect as set forth in thiS
AGREEMENT untIl a successor AGREEMENT IS effected.
IN WITNESS WHEREOF, the partIes hereto have executed thIS AGREEMENT on thIS
day of , 1999
FOR THE CITY OF STILLWATER.
FOR THE MINNESOTA TEAMSTERS PUBLIC
AND LAW ENFORCEMENT EMPLOYEE'S
UNION, LOCAL NO 320 REPRESENTING
STILL WATER MANAGER'S ASSOCIATION
.
.
11
.
Clty Englneer
Communlty Development
Dlrector
Pollce Chlef
Flre Chlef
Flnance Dlrector
Pollce Captaln
Publlc Works Director
~sst. Public Works
Dlrector - Street
Asst. Public Works
Dlrector - Parks
Asslstant Flre Chlef
Clty Clerk
BUlldlng Offlclal
.
APPENDIX A- J
MONTHLY SALARY SCHEDULE
EFFECTIVE JANU~_~Y I, 1999
Em:ry
61783
57568
60604
56333
58669
54833
50945
46472
46472
50815
41505
46101
After
1 year
63499
59167
62288
57897
60298
56356
52360
47762
47762
52227
42657
47381
1:2-
Afcer
2 years
65216
60766
63971
59463
61929
57880
53775
49054
49054
53638
43810
48662
After
3 years
66932
62365
65655
61027
63558
59402
55190
50344
50344
55050
44964
49943
~_=ce~
4 years
68648
63964
67338
62592
65188
60926
56606
51635
51635
56461
46116
51223
APPENDIX A-2 .
MONTHLY SA.L\R.Y SCHEDULE
EFFECTIVE JANUARY 1, 2000
After After Jl~fter Jl_ft:er
Entry 1 year 2 years 3 years 4 years
---------------------------------------------
C~t:y Eng:.neer 63638 65405 67174 68941 70709
Communlty Development: 59296 60943 62590 64237 65884
Dlrector
Pol~ce Chlef 62423 64158 65891 67626 69359
F~re Chlef 58024 59635 61248 62859 64471
F1.nance D~rector 60430 62108 63788 65466 67144
Pol~ce Capta1.n 56479 58048 59617 61185 62754
Publ~c Works D1.rector 52474 53932 55389 56847 58305
Asst. Publ1.c Works 47867 49196 50526 51856 53185 .
D~rector - Street
Asst. Publ1.c Works 47867 49196 50526 51856 53185
D1.rector - Parks
Jl_ss1.stant F~re Ch1.ef 52340 53795 55248 56703 58156
C~ty Clerk 42751 43938 45125 46313 47501
BU1.ld1.ng Off1.c1.al 47485 48803 50123 51442 52761
.
13
.
Clty Englneer
Communlty Development
Dlrector
Pollce Chlef
Flre Chlef
Flnance Dlrector
Pollce Captaln
PubllC Works Dlrector
~sst. PubllC Works
Dlrector - Street
Asst. PubllC Works
Dlrector - Parks
Assistant Flre Chlef
Clty Clerk
BUlldlng Offlclal
.
APPENDIX A-3
MONTHLY SALARY SCHEDULE
EFFECTIVE JANU~~Y I, 2001
Entry
65548
61076
64297
59765
62244
58174
54049
49304
49304
53912
44035
48910
After
1 year
67369
62773
66084
61425
63972
59791
55551
50673
50673
55410
45257
50269
Ii
After
2 years
69190
64469
67869
63086
65702
61407
57052
52043
52043
56907
46480
51628
~_f t e r
3 years
71011
66166
69656
64746
67431
63022
58554
53412
53412
58405
47704
52986
~_='Cer
4 years
72831
67861
71441
66406
69160
64638
60055
54781
54781
59902
48927
54344
APPENDIX B-1
MONTHLY LONGEVITY PAY SCHEDULE
EFFECTIVE J~~Y I, 1999
.
The Employee shall rece~ve monthly longev~ty
pay accord~ng to the follow~ng monthly
pay schedule.
After
5 years
C~ty Eng~neer
100
Commun~ty Development
D~rector
Pol~ce Ch~ef
F~re Ch~ef
F~nance D~reccor
Pol~ce Capta~n
Publ~c Works D~reccor
Asst. Publ~c Works
D~reccor - Street
Asst. Publ~c Works
D~rector - Parks
Ass~stant F~re Ch~ef
78
C~ty Clerk
66
Bu~ld~ng Off~c~al
74
After After After
10 years 15 years 20 years
196
292
342
96
190
284
332
96
190
284
332
92
180
316
272
92
184
276
322
92
180
272
316
82
168
294
252
76
.
152
230
268
76
152
230
268
156
236
274
134
200
232
152
228
266
Longev~ty pay shall be based on e~ployees years of e~ployment w~th
the C~ty of St~llwater as a full-t~me, permanent employee. If an
e~ployee becomes el~g~ble to rece~ve longev~ty pay for only a port~on of
month, the longev~ty pay for that month shall be determ~ned by d~v~d~ng
the monthly longev~ty pay by the number of work~ng days ~n the month and
mult~ply~ng that rate by the number of days actually worked dur~ng the
month.
.
IS
.
APPENDIX B-:1-
MONTHLY LONGEVITY PAY SCHEDULE
EFFECTIVE JANUARY I, 2000
The Employee shall rece~ve monthly longev~ty
pay accord~ng to the follow~ng monthly
pay schedule:
After
5 years
After After After
10 years 15 years 20 years
C~ty Eng~neer
103
Commun~ty Develooment
D~rector -
Pol~ce Chlef
F~re Chlef
F~nance D~reccor
Pollce Capta~n
Publlc Works D~rector
4Itesst. Publ~c Works
D~rector - Street
Asst. Publlc Works
D~rector - Parks
Asslstant F~re Chlef
Clty Clerk
BUlldlng Off~c~al
202
301
352
342
342
325
332
325
303
276
276
282
239
274
Longev~ty pay shall be based on employees years of employment w~th
the Clty of Stlllwater as a full-t~me, permanent e~ployee. If an
employee becomes ellg~ble to rece~ve longevlty pay for only a portlon of
month, the longevlty pay for that month shall be determined by dlvldlng
the monthly longevlty pay by the number of working days ~n the month and
multlply~ng that rate by the number of days actually worked durlng the
month.
.
99
196
293
99
196
293
95
185
280
95
190
285
95
185
280
84
173
260
78
157
237
78
157
237
80
161
243
68
138
206
76
157
235
lip
.
.
'.
Memorandum.
March 1, 1999
TO: Mayor and CIty CouncIl
FROM: Tim Thomsen, Parks Director 7/
SUBJECT: Purchase ofToro Lawn Tractor
DISCUSSION:
At the February 2nd CouncIl meetIng, I requested authonzatIon to purchase a Toro lawn
tractor from MTI DlstnbutIng Company that came m under the State bid of $33,231 50 The 1999
capital outlay budget for machInery IS $47,200. The tractor With blower was $35,000. After
receiving authonzatIon to purchase this tractor I contacted MTI to order It and they do not make a
52" snowblower for tins tractor, only a 62" snow blower that won't work on 3/4 of the City'S
Sidewalks because most of the Sidewalks are 48" (4 ft.) I asked MTI If we can change the blower
over to a broom and we can The broom attachment Will run approximately $2,100 (plus tax) more
than the blower TIns would put my budget for tins Item over $458 55.
I also ordered the aeravator-seed and roller at the same tIme and tins eqUIpment cost was
$1,021 76 under the budgeted allotment for tins equipment TIns amount would offset the extra cost
for the Toro tractor With broom
Total capital machmery budget for 1999
Total capital maclnnery purchases for 1999
$47,20000
$46,636.79
$563.21
Money left m budget after purchases
RECOMMENDATION:
I recommend that CouncIl approve the purchase of a broom instead of the snowblower and
allow the balance of the aeravator-seed and roller budget to be used to offset the addItIonal cost of
the blower
ACTION REOUlRED:
If CouncIl concurs with the recommendatIon they should pass a motIon authonzmg the
purchase of the broom with the Toro lawn tractor and to use the excess In the aeravator capital outlay
budget to cover the additIonal cost of the broom
...
,
.
.
.
MEMORANDUM
TO
Mayor and Council
FR
City Coordmator
RE
49'r labor agreement
DA
March 2, 1999
DISCUSSion
I receIved a call from Trm Conners, Busmess Agent for I U 0 E Local 49 (Parks and
PublIc Works) Monday mformmg me that bargaining umt has accepted the City'S offer
for settlement The offer IS as shown on the attached Exlnblt "A" I would recommend
approval of the agreement
Normally, I would prOVide the Councd With a revised agreement However, Local 49
prepares the agreement and It has not been subrmtted to the City as of thIs date
Therefore, I would request that the Councd authonze the Mayor and Clerk to sign the
agreement when it IS prOVided to the City (m order to make tImely adjustments to the pay
for the employees)
Recommendation
CouncIl adopt resolutIon approving agreement between City of Stillwater and I U 0 E
Local 49 and authonzmg Mayor and Clerk to sign the agreement (on consent agenda)
/// dt
EXHIBIT "A"
Settlement
of
Agreement between
the City of Stillwater
and
IUDE Local 49
Dated March 2. 1999
1 Increase salary schedule by 3%, effectIve 1/1/99, 1/1/00, and 1/1/01 (I e, three-year
contract)
2 Increase City contnbutIon toward hospItal/medIcal group health msurance premIUms
as follows
a Effective 1/1/99 - contnbute up to $418 00 per month per employee
b EffectIve 1/1/00 - contnbute an additIonal $25.00 per month or 50% of the
mcrease m premiums (based on the fee for service plan), wlnchever IS greater
c EffectIve 1/1/01 - contribute an additIonal $2500 per month or 50% of the
mcrease m premiums (based on the fee for service plan), wlnchever IS greater
3 Increase all steps m the longeVity schedule by 3%, effectIve 1/1/00
4 No other changes are offered
5 The City reserves the nght to amend, modify or alter ItS proposal dunng the course of
negotiations
,..
,.
.
.
.
.
.
.
.
APPROVING 1999 LABOR AGREEMENT
I V.O E Local 49 (parks and PublIc Works)
NOW THEREFORE, BE IT RESOLVED, by the City CounCil of the City of StIllwater,
Minnesota, that the Labor Agreement between the City of StIllwater and the I V 0 E
Local 49 for the penod of January 1, 1999 to December 31, 2001 IS hereby approved and
the appropnate City staff IS authonzed to Sign said agreement
Adopted by CouncIl tins 2nd day of March, 1999
Jay K.1mble, Mayor
Attest
Morh Weldon, City Clerk
.
.
.
MEMORANDUM
TO:
Mayor and City Council.
Shawn Sanders, CiVil Engineer ~~.
FROM:
DATE:
February 26, 1999
RE:
PublIc Hearing for the 1999 Street Reconstruction Project
DISCUSSION:
The PublIc Hearing for the 1999 Street Reconstruction Project is scheduled for March 2
This project consists of reconstructing the streets of FIfth, Sixth and Seventh between
Hancock and WIllard Streets. It is also proposed to upgrade the gravel sectIon of road
West Oak Street between Fourth Street and Fifth Street I have attached a copy of the
feasibilIty report, the Public Hearing notIce and the letter sent to the reSidents Informing
them of the project.
The Engmeering Department has received quite a few calls since the Public Hearing
Notices were sent out to the property owners As in the past, most issues discussed dealt
with assessment rates, water service replacement, replacement of concrete Sidewalk and
street Widths We have also received quite a few calls on the construction of a new
sidewalk on the two blocks of Seventh Street between Churchill and Willard and Fifth
Street between Hancock and Churchill.
We have received one objection to the project and this comes from John Kraemer who
owns the property at the northwest comer of West Oak and Fifth Street.
RECOMMENDATION
Staff recommends that Council hold the required Public Hearing, and If CouncIl desrres,
pass a resolution directing the engineer to prepare plans and specifications
ACTION REOUIRED
If Council wishes to proceed with the project, they should pass a motion adopting
ResolutIon No. 99- , ORDERING IMPROVEMENT & PREPARATION OF
PLANS & SPECIFICATIONS FOR 1999 STREET IMPROVEMENTS (5TH, 6TH,
AND 7TH STREETS BETWEEN HANCOCK AND WILLLARD AND WEST OAK
STREET BETWEEN 4TH AND 5TH STREET) (pROJECT 9902)
MEMORANDUM
.
TO:
Mayor and City Council
Shawn Sanders, Civil Engineer~~ ·
FROM:
DATE:
January 27,1999
RE:
Feasibility Report for the 1999 Street Reconstruction Project:
Project No. 9902
INTRODUCTION
In recent years, the City of Stillwater has continued an aggressive plan to reconstruct streets
that have been detennined poor in quality according to the StIllwater Pavement Management
Study in 1990. This year will be no different; it is proposed to reconstruct Fifth, Sixth and
Seventh Streets between Hancock and Orleans. These streets are now the lowest rated streets in
this study and are continuing to deteriorate.
DISCUSSION
These streets were constructed well over fifty years ago. Many of the streets were constructed .
with little or no subgrade, a thinner pavement section and no curb and gutter. Street widths
vary in range from 30 feet on Sixth and Seventh Streets between Churchill and Willard to 34
feet on Fifth Street between Churchill and Hancock. Sidewalks exist along two-thirds of the
project and many portions of the sidewalk are in poorer shape than the streets. There is no
sidewalk along Fifth Street between Hancock and Churchill and Seventh Street between
Churchill and Willard.
The sanitary manholes in this neighborhood were constructed of brick. Through time these
manholes have deteriorated and are in need of rehabilitation. Water services were constructed
with galvanized pipe and have exceeded their service life. Galvanized pipe joints tend to pull
apart and cracking the pipe, this results in a leak that could cost the homeowner several
thousand dollars to repair. These services should be replaced with copper service at the time
the street is being reconstructed. The stonn sewer system was updated in the early 1970' s
when the combined sewer system was separated into individual separate systems. Intersections
with stonn sewer pickups are outdated and cannot take handle the flow with some inlets
located in the boulevard area. If a street reconstruction project warranted, new catch basins
should be relocated and installed with the new curb and gutter streets.
PROPOSED PROJECT
Streets in the project area would be constructed to the City standard of32 feet wide with
concrete curb and gutter. The street section shall be four inches of bituminous on six inches of .
aggregate base. All deteriorated sidewalks will be replaced with a new five-foot sidewalk, four
inches thick. It appears that the boulevard area along Fifth Street between Hancock and
.
.
.
Churchill was previously graded for sidewalk construction and shouldn't be a problem for
installation. The sidewalk on Seventh Street between Churchill and Willard may be a little
more difficult to construct. The homes are built fairly close to the street and many are
constructed considerable higher than the actual street. Some of the driveways have small
retaining walls near the street to account the steep front yard slopes. Front yards may have to
be excavated and retaining walls installed in order to construct a new sidewalk along this
street. It may be warranted to construct a sidewalk on one side of the street or to construct no
sidewalk at all depending on the costs. This information would be more available once the
actual design of the project is underway. Each property would be getting a new driveway
apron. The homeowner will be given the option of having a bituminous driveway at no
additional cost to their assessment or having a concrete driveway installed at an additional cost.
Existing storm sewer inlets would be improved and relocated to match in with the new street
widths. Sanitary manholes will be rehabilitated with three inches of a concrete lIner. Also,
water service hnes that are constructed with galvanized pipe would be replaced with a new
copper service form the main to the property line. Boulevards shall be graded to match in with
the new curb and sidewalk and sodded.
Total cost of the project, which includes construction, engineering, and administration,
amounts to $810,248.00. The following summary shows the breakdown of the costs:
Water Services
Street Reconstruction
Sidewalk Construction
TOTAL
$118,732.00
$543,673.00
$147.843.00
5810,248.00
PROJECT FINANCING
Back in May 1993, the City adopted an assessment policy statement Included in that statement
were guidehnes for assessing property owners for the reconstruction of residential areas. The
assessment policy states that half of the project costs including streets and sidewalk
improvements are to be assessed to the property owners on a frontage foot basis. The
remaining portion paid for by the City. Water service improvements are assessed 100% to the
property owner. Similar projects have been assessed successfully on a per unit basis, since land
use is predominately the same. This method will be used to come up with an assessment
amount for this project.
There are 102 properties in the neighborhood that is included in this project. Figuring out the
adjusted gross length of right-of-way, the street assessment per lineal feet of frontage amounts
to $49.09. For this neighborhood the average size lot (without the three properties mentioned
above) is 77 feet. Under the City's assessment guidelines the city would assess $3780 per unit
for street improvement. Comer lots would be assessed one-half the per unit rate per side of
frontage.
There are 59 homes in the project that have galvanized services and should be switched over to
a copper service. Based on the cost for water service repair, this would amount to $2012 per
home. This cost could be lower depending how the bid prices come in. Homeowners may have
the option of selecting their own contractor to install a new copper service. Many homeowners
on First Street chose this option on last year's project. .
Bituminous driveway aprons shall be installed and included in the cost of the street assessment.
However, the resident may choose to have a concrete driveway apron installed, this will result
in an additional $320 increase to the assessment amount. For this report it was estimated that
one third of the property owners would want a concrete driveway.
Using the above assessment criteri~ the proposed assessment rate would be as follows:
IMPROVEMENT
ASSESSMENT RATE
Streets and Sidewalk
Water Service
Concrete Driveway
$3780.00
$2012 00
$320.00
The street assessment amount of $3780 is less than the street and sidewalk assessment of
$40310n last year's First Street Project. Adding in the cost of a driveway and water service,
the maximum assessment for a lot on the project would be $6112. This amount is slightly
higher, when compared to last year's assessment of$5991.
The table below illustrates the funding sources and the percentage of the total costs:
FUNDING SOURCE
FUNDING AMOUNT
PERCENT OF PROJECT
.
Street)\ssessment
Water service Assessment
Driveway Aprons
City Share
TOTAL
$340,200.00
$118,732.00
$10,880.00
$387,436.00
$810,248.00
42.0%
14.7%
1.3%
42.0%
100%
Assessment amounts for all properties would be over a ten-year period at 7% interest.
RECOMMENDATION
Since the project is feasible from an engineering standpoint and the project is cost effective,
staff recommends that Council accept the report for the 1999 Street Reconstruction Project for
Fifth, Sixth and Seventh Streets between Hancock and Willard and order a public hearing for
the 1998 Street Reconstruction Project to be held on March 2, 1999 at 7:30 p.m.
ACTION REOUlRED
If Council concurs with the recommendation they should pass a motion adopting Resolution
No. 99---, RESOLUTION RECEIVING REPORT AND CALLING HEARING ON
1999 STREET RECONSTRUCTION PROJECT, (pROJECT 9902).
.
.
.
.
THE BIRTHPLACE OF MINNESOTA
NOTICE OF PUBLIC BEARING
1999 STREET IMPROVEMENTS
(5TH, ()fH, trH STREETS AND WEST OAK STREET)
PROJECT 9902
February 12, 1999
Notice is hereby given that the City Council of StIllwater, Washmgton County, Mmnesota, will
meet in the Council Chambers of the Stillwater CIty Hall, 216 N 4th Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, March 2, 1999, to consider the making
of street, sidewalk, water, storm and sanitary sewer improvements for Fifth, SIXth, Seventh Street
between Willard and Hancock Streets, and West Oak Street between Fourth and Fifth Streets.
The area proposed to be assessed for such improvement is properties abutting for FIfth, Sixth,
Seventh Street between Willard and Hancock Streets, and West Oak Street between Fourth and
Fifth Streets. The estimated cost of the Improvements is $825,000.00. Such persons as desire to
be heard with reference to the proposed improvement will be heard at this meeting.
Klayton Eckles
City Engineer
Published in Stillwater Gazette on February 12 and February 17 1999.
CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121
.
February 12, 1999
Subject: Public Hearing on 1999 Street Improvements
Project 9902
Dear Property Owner.
Attached you will find a PublIc Hearmg NotIce officially notifying you of the PublIc Hearing scheduled
for March 2nd for the purpose of discussing pOSSible street improvements, to the section of West Oak
Street between Fourth and Fifth Street. This project would become part of the 1999 Street
Reconstruction Project, and mcludes improvements to Fifth, Sixth, Seventh Street between Willard and
Hancock Streets
The Public Works Department has received a request from the residents at the Salem Church
Condominiums to pave over the existing gravel surface of West Oak Street. A feasibility report for
pavmg of this section of road estimated the cost to be $10,700. The scope of the project consists of
gradmg the eXisting gravel surface and installing a 2" bltummous surface. Additional work will be
reqUIred at each end of the street to match in with the existing street section. The estimated cost of the .
total project is $825,000.00.
Since this project IS a first time Improvement, all costs associated with the improvement would be
assessed to the property owner. This proposed project has four properties that border West Oak Street
and the four would share m the cost equally ThIs amounts to an assessment cost of $2675 per property.
If Council decides to with the project, design would be completed this winter and construction would
begin during the summer. If you have any questions concermng tins project or the hearing please fell
free to give me a call at 430-8835.
The hearing for this proposed project is your opportunity to gain additIonal information about the project
and voice your comments, prior to the Council making a final decision on whether to proceed with this
project. You may participate in the hearing by attending and voicing your comments or by sending a
letter to the Council prior to the meeting. -
Sincerely,
~4.J.-
Shawn Sanders, PE
Civil Engineer
.
CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121
.
February 12, 1999
Subject: Public Hearing on 1999 Street Improvements
Project 9902
Dear Property Owner.
Attached you Will find a Public Hearing NotIce officially notifying you of the PublIc Hearing scheduled
for March 2nd for the purpose of dIscussing possible street, sidewalk, water, storm and sanitary sewer
Improvements for Fifth, SiXth, Seventh Street between WIllard and Hancock Streets, and West Oak
Street between Fourth and Fifth Streets If the project were approved by City Council the project would
be designed this wmter and constructed this summer.
The City has completed a FeasibilIty Report, which discussed the improvements, the cost, and financing
methods. The scope of the project consists of Improvements to the streets, sidewalks and water services.
The estimated cost of the project is $825,000 00.
.
The Improvement would consist of removmg the street section, curb and gutter and any deteriorated
sidewalks. The streets would be reconstructed with a stronger road section consisting of four inches of
bituminous on SIX mches of aggregate base and be constructed 32 feet wide with concrete curb and
gutter All sidewalks would be reconstructed to a Width of five feet or in the case of Sixth Street between
Hancock and Churchill and Seventh Street between Churchill and WIllard, a new sidewalk will be
constructed. The assessment cost for street and sidewalk construction is $ 3780. Included in this cost is
the updating of the storm sewer catch basins, rehabilitating sanitary manholes, new bituminous driveway
aprons, and sodded boulevards. Residents may chose to have a concrete dnveway apron Installed instead
of a bituminous apron at an additional cost of $320.
Along with the replacement of the streets, the City will also replace any galvanized water service in the
project area. Galvanized water services were installed many years ago and do deteriorate with age. The
joints tend to pull apart, creating leaks, and eventually need to be replaced. Since the streets will be
disturbed for street reconstruction, now is the best time to have the services replaced. Any home that
does have a galvanized water service a new copper service will be installed for the water main to the
property line at a cost of$2012 Many residents from past projects chose to hire their own contractor
and replace their water service for the water main to their house.- This allows the homeowner to have one
contractor complete the connection to the house instead of two different contractors at two different
times doing the work. If you are unsure of the type of water service connection at your home, feel free to
give me a call and I will let you know. If you choose to hire your own contractor to install a new water
service, we would lIke to see the work completed before the City's contractor starts their work
.
Included is an estimated timehne for the project. This may vary depending on design time and
approvals.
CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121
TASK DATE
Conduct PublIc Hearing March 2
Council Approval of Plans and Specifications March 16
Advertise for construction bids March 19- April 16
Receive and open bids April 16
Council Award Project April 20
Start Construction May 15
Complete Project September 15
Assessment Hearmg October 5
.
The hearing for this proposed project is your opportunity to gain addItIonal InformatIon about tins
project and to vOice your comments, pnor to the CouncIl making a final on whether to proceed With this
project. You may participate in the hearing by attending or sendmg a letter to the CouncIl pnor to the
March 2 Council meetmg.
Sincerely,
~U-.
Shawn Sanders, PE
Civil Engineer
.
.
.
.
.
February 24, 1998
The Mayor and CIty Council
City of Stillwater
Stillwater City Hall
The Honorable Mayor Jay Kimble and City Council Members:
Subject: West Oak Street Improvements
Objection is hereby made by the below referenced property
owners to the proposed pavement of West Oak Street between
Fourth and Fifth Street on the basis of the following
considerations:
1. The potential assessment of $3,000 relative to
the $1,000 valuation of the assessed undeveloped
property (property that can not be developed or improved)
is excessive and unnecessary relative to very limited
volume of vehicle traffic.
2. Paving of West Oak Street would have a limited 20 year
life and would result in ongoing maintenance and the
eventual replacement expenses and/or result in additional
future assessments (eg. storm sewers, curbing etc.)
3. Drainage off the paved street would aggrevate erosion
of our ravine property.
Thank you for taking these objections under advisement.
ruIy~
Kraemer
.verview Drive
Sti ter
439-4350
Hugh Kraemer
RRl, Box 195
Zumbro Falls, MN 55991
1-507-753-2943
RESOLUTION NO. 99-
.
ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS
FOR 1999 STREET IMPROVEMENTS (5TH, lJfH, 7TH STREETS AND WEST
OAK STREET BETWEEN 4TH AND 5TH STREETS, PROJECT 9902)
WHEREAS, a resolutIon of the City <SouncIl adopted the 2nd day of February, 1999, fixed a date
for a councIl hearmg on the proposed street Improvements of Frith, Sixth, and Seventh Street
between WIllard and Hancock, and West Oak Street between 4th and 5th Streets
AND WHEREAS, ten days mailed notIce and two weeks publIshed notIce of the hearmg was
given, and the hearmg was held thereon on the 2nd day of March, 1999, at wlnch tIme all persons
desmng to be heard were given an opportunIty to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA
1. Such Improvement IS hereby ordered as proposed m the councIl resolution adopted the
2nd day of March, 1999
2
City of StIllwater Engmeenng Department IS hereby deSIgnated as the engmeer for tins
Improvement They shall prepare plans and specIficatIons for the makIng of such
Improvement.
.
Adopted by the Council tins 2nd day of March, 1999
Jay KImble, Mayor
Attest.
MorlI Weldon, CIty Clerk
.
it
l
. 'J
v.
,
\
----...... \
,
.
February 19. 1999
Denise Leja
722 S. 7th Street
Stillwater. MN 55082
(651) 430-33-70
Terry Zoller .
615 S Broadway
Stillwater. MN 55082
Subject: City Project 9902
Dear Councilman Zoller:
..
.
I am writing in regard to some questions and concerns I have over the proposal for
improvements included in the ,City's Project 9902. \
. I
I have spoken to the City Engineer. Shawn Sanders. and a local Municipal Law Attorney
to get a better understanding of what the City is proposing and what are the legalities of
. these proposals.
As Shawn Sanders explained to me the City has grouped the assessment for the street
replacement and the installation of sidewalks together and has assessed each
homeowner an equal amount. In speaking With the Municipal Law Attorney I was
informed under State Law Chapter 429 this in not a legal practice. Assessments are to
be made based on benefit to property owners and assessing a person who has only a
single lot the same amount as a person that owns a double or larger lot is not legal for
sidewalk installations. This is an issue that needs to be corrected.
Additionally. the Attorney informed me that assessments cannot be made without the
input of the property owners. the hearing on March 2. 1999 will address this issue.
Also. per Chapter 429. the cost of the assessments cannot exceed the value of benefit
for the property owner. I have not been able to find any information as to whom in
particular determines the value of the benefit vs. cost. Could you explain to me in detail
how benefit vs. cost is determined and who makes this determination? I would like to
know if the homeowners are permitted a vote in this issue. or if we are allowed a
hearing but what we say doesn't have any true impact in the decision making.
As a homeowner included in this proposal I would like to address some issues that
concern my street in particular (South 7th street between Churchill and Willard).
.
.........
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First. there IS the issue of installing a sidewalk. I cannot see any benefit to the property
owners in thiS proPOsal. The geography of our street and the location of existing
structures make the addition of a sidewalk more destructive and costly to our properties
then any benefit. The only benefit I can perceive of IS having a safer place to walk as
opposed to along the street edge Since our street is not a main thoroughfare, and has
very little traffic this is not a large concern, and thus a very small benefit
In order to construct a new sidewalk many existing retaining walls would have to be
destroyed and additional new retaining wall would need to be constructed (all at a cost
to the property owners) Additionally, front steps to several residents would have to be
destroyed, several large live-oaks would have to be removed and In one case the
sidewalk would abut a property owner's front porch
Another issue IS that of snow removal In the winter The property fronts along the
western side of our street are a steep hilI in most cases This hill encompasses the
entire boulevard In placing a sidewalk there would be no place for homeowners to
clear the snow to in the winter. The dnft height along the street edge already gets
excessive and to a dangerous level for Viewing on coming traffic The addition of snow
removal for a five-foot wide sidewalk would only increase the danger of the situation.
The City Engineer said he stated these concerns in his report to the City Council. but it
was up to the CounCil to determine whether or not the cost would be excessive.
.
Second, there is the Issue of complete street reconstruction With the addition of curbs .
and gutters I would like to know what benefit the Council has determined for the
residents of my street for thiS proposal Our street IS not In great disrepair. and could be
fixed In an easier less costly manner by scoring and relaying a new topcoat of asphalt.
This In addItIon to proper WInter maintenance would greatly improve the situation.
Currently. the snowplow does not clear the snow all the way to the street edge. leaving
two to three feet of street front covered in snow pack on each side of the street Putting
in curbs and gutters Will not improve or change this problem. Plus, the city does not
plow when less than three Inches of snowfall occurs during one storm This January
was the second snowiest on record for the state of Minnesota and yet our street was
only plowed twice ThiS is due to the fact that we had small storms of two inches on an
almost daily baSIS. thus they were not considered plowable Instead the City loads the
street with sand and salt on the compacted snow which only increases the deterioration
of the street. It also makes dnving up the hill on our street impossible at times during
the winter due to the slick nature of the compacted snow and ice build up This buildup
due to incomplete plowing is the major factor in any problem of improper drainage when
the spring thaw comes.
The fact that this particular section of 7th Street is a rather steep hill precludes any
problems with improper drainage into yards due to a lack of curbs or gutters As for the
sewage catch basins. the ones at the end of our street were just updated this past year
and we should not be assessed again for this.
.
.
.
.
This is a very old neighborhood with most of the houses being constructed in the late
1800's If it has survived this long without curbs and gutters there IS no need to destroy
the charm of the neighborhood by putting them In now with no immediately relevant
benefit.
Third, there is the issue of the replacement of galvanized water service to each
property. In the letter the City sent to residents It IS stated' -Galvanized water services
were installed many years ago and do deteriorate with age. The joints tend to pull
apart, creating leaks, and eventually need to be replaced. Since the streets will be
disturbed for street reconstruction, now is the best time to have the services replaced".
I fail to find the logic In this statement Just because something tends to deteriorate is
no reason to assess a $2012 cost when it is not needed at the time Where else in
everyday living is something replaced because it may break in the future? Does a car
owner replace a muffler just because they know sometime the future It Will need
replacing and they happen to be at the repair shop now? I feel it is out of line for the
City to demand reSidents pay for replacement of water lines, at a cost of $2012, that
may have many years of life left
I would greatly appreciate it if you could address my questions concerning these issues
and provide me with a clearer understanding to what actual benefits the City Council
has determined for these Improvement and how they justify the costs as compared to
these benefits I would also like to get a breakdown of the cost estimates for each
individual repair (i.e street, gutter and curb, sewage basins. sidewalk, and water lines)
and how the assessments were conSigned to property owners in the projected
improvement area Was everything lumped together and divided among all
homeowners or was each street section and its indiVidual nature evaluated and
assessed separately In accordance With laws in Chapter 429?
Yol8 prompt reply to thiS letter would be appreciated, as I will need thiS information
before the public heanng on March 2nd I am sorry for the short notice in allowing you to
reply, however. the City only just notified the residents this week and we have not been
given much time to consider this Issue either
Sincerely,
/' .~ L~"
~~ / /-P' ~<-<..-
Denise Leja
February 22, 1999
Denise LeJa
722 S. 7th Street
Stillwater. MN 55082
(651) 430-3370
.
K1ayton Eckles
City Engineer
216 North Fourth
Stillwater, MN 55082
Subject: City Project 9902
Dear Mr. Eckles
I am writing to you upon the advice of the Councilman for my Ward, Terry Zoller. I sent him a
letter stating my concerns and questions regarding the proposal for City Project 9902 on Fnday
February 19, 1999 Councilman Zoller received this letter on Saturday February 20, 1999 and
called me on that date at my home.
In the course of our conversation Mr. Zoller asked me if I had sent a copy of my letter to the
City. I responded to him that I was instructed by StIllwater City Hall to send my letter to him. and
I was not sure whom he meant by "The City". He then asked me to forward a copy of my letter
to you. the City Engineer You will find a copy of this letter enclosed.
While trying to gather more information about thiS proposed assessment, I have spoken to
Shawn Sanders the PE Civil Engineer, Councilman Zoller, a Municipal Law Attorney. the State
Attorney General's Office, as well as my neighbors These conversations have raised some
additional questions
,
.
If you could respond to these questions preferably in a written form so there is no
misunderstanding, before the March 2nd hearing I would really appreciate it. You can either mail
your response to my address above. or email themtomeatzenobaamn@uswest.netlalso have
the ability to receive a fax. but it is not random access so you would need to call me pnor to
sending the fax so I can get set up on my end to receive it.
Attached to this letter you will find the list of specific questions. which are broken down Into four
general areas
Sincerely.
~/J+
Denise Leja
.
.
.
.
Assessment Process and Hearings:
1 Is the hearing on March 2nd the preliminary heanng that falls under Chapter 429.031 of the
State Law, or the hearing that falls under Chapter 429.061?
2. What benefits has the City determined these improvements will be to property owners and
how has the cost been justified against these benefits?
3. Has the City taken into account the destruction and devaluation of indiVidual properties that
will be caused by these improvements? For example: If the construction of the sidewalk
requires a particular homeowner to bUild a retaining wall where none was needed before,
how is the decrease in that homeowners property value due to the cost of building and
maintaining a retaining wall taken into account? Also, the presence of a large retaining wall
that requires costly maintenance IS a definite deterrent to prospective buyers, thus
decreases the resale value of the property How has this negative Impact been accounted
for? ThiS IS just one example, there are other Instances of decrease in indiVidual property
values that the Improvement will Introduce as well
4 Who made the determination of the necessity for these improvements? Also. when and how
were these determinations made?
5. Is the FeaSibility Report considered a public document and if so where can a copy of this
report be obtained? If It IS not a public document what is the law that states thiS?
6. Who is the contractor that has completed the work done on the other phases of this plan and
what relationship. If any, does this contractor have with any past or current City employees?
7 Costs for the current project were delineated, and yet the tlmellne says that bids have not
been accepted How were these costs obtained?
8 If problems arise during the construction phase of this project that Increase the project cost
who pays for these increased costs?
Street Reconstruction:
1. What is the current street make-up? What type and quantity of base, what depth of asphalt?
2. Why is complete street replacement needed vs .scoring" ( I am not sure of what the correct
technical terminOlogy for thiS process IS) and overlaying new asphalt?
3 Has a cost/benefit analYSIS comparing complete street replacement vs sconng the current
surface and repaving been done? If IS has been done did It take Into account the traffic load
and other factors of each unique street section that will Impact the life expectancy of the
Improvement? Where can a copy of thiS analYSIS be obtained? If thiS analYSIS has not been
done, why not?
4 Has complete replacement been considered for areas of special damage in conjunction with
scoring and resurfacing for all other areas? Has it been determined whether this could
Significantly reduce costs while providing equal benefit?
5. Has a cost/benefit analysIs been done for the construction of the concrete curbs and
gutters?
6. For what reason will the streets be WIdened to 32 feet? For streets less than 32 feet wide,
where Will this extra footage be taken from?
7. How IS the current easement determined? Will the street width changes affect the current
easement determination? If the City acqUires additional property rights how will affected
property owners be compensated?
.
Sidewalks:
1 Has a cost/benefit analysis been done for the installation of sidewalks on the sections of the
assessment area where sidewalks are not currently in eXIstence? If so, where can a copy be
obtained? If this analysis has not been completed. why not?
2 Why are existing sidewalks being reconstructed to a width of five feet as stated in the notice
dated February 12th from Civil Engineer Shawn Sanders? Would replaCing the only the
damaged sections WIthout complete reconstruction product the same benefit at a reduced
cost?
3 What are the specific proposed dimensions for the sod boulevard and the actual concrete
sidewalk? What will the total distance between the curb edge of the new street to the
farthest edge of the sidewalk be?
4 Were the problems of the lack of room for snow removal and the creation of dangerous snow .
pack heights along the street edge considered when analyzing the addition of a sidewalk to
streets where none already eXists?
Water Service:
1 What are the statistiCS on the life expectancy of the current galvanized water pipes? If they
are not known, why were they not determined prior to recommending replacement of these
pipes?
2 What is the failure rate of the current galvanized pipes?
3 What IS the likelihood of failure percentage for the exiting pipes in the next 2 years, 5 years,
10 years?
.
.
.
.
FEB-2~-99 THU 12:01 TOD DRES~HER ARCHITECT
+12 433 :5600
P.01
February 25. 1999
Mayor KImble and CI1y COI,Jncl1 Members
Oty of Stnlwcter
21 6 N. Fourth Street
Stillwater. MN 55082
Dear Mayor and Council member1.
I om wnhng you today regarding the 1999 Street Improvements Project 9902. My
property Is effected by the project ond I wonted to introduce an Item for your
consideration.
Currently. there is on ordinance requiring property owners to receive permission from the
City Engineer and the Porks Dlr8c:tor 10 plant boulevard trees adjacent to theM- property.
In the past. boulevord plontlng has been discouraged due to the potentJol for future
damage to sicewolks. underground and overheod servfces. Often. property owners WIll
proceed with planting. not knowing the potential ramifications. It seems that the
reconstruction of a s1reet is the ideal tlme to educate people about boulevard tree
planting.
I om asking if you would consider directing the City Engineer to work with the City
Forester to update the eXIsting crdinance and establish bOulevard tree planting
guidelines. These guldednes could be used throughout the cIty, and could alsO be the
bockground tor recommendlng speclftc tree locations when designing street
Improvements.
I would be interested in helping In any way to incorporate the guidelines Into this specific
street improvement project. and coordinate any disbursement of Infom1otion with other
property owners.
Thank you for your consideration.
Sincerely.
~~
Roger Tomfen
718 South Fifth Street
Stillwater. MN 55082
cc lOayton Eckles
. MEMO
.
.
To:
From:
Subject:
Mayor and CIty Council
Downtown Parkmg CommissIon
Management of Downtown Parking Program for 1999-2000 and Improvement of
UBC Parkmg Lot
February 25, 1999
~
Date:
'""
(
ParkIng Management
The Downtown Parkmg ComnusslOn met on February 18, 1999, to chscuss management of the
pay parking program for 1999. Impark representatIves were present to chscuss the operatIon and
to respond to DTPC questIons and concerns.
\
~
The DTPC was very satIsfied WIth the operatIon of the program IS 1998, but had some questIons
regarchng costs of operatIons. It was pomted out that changes m the program were made for
1998 that mcreased operatmg costs and reduced revenues. Impark addressed costs for on lIne
Items m the monthly cost reVIew sheet The CIty Fmance Director attended the meetmg to
answer DTPC questIons on accountIng and review the reasonableness of costs
After the chScussIon of costs, the ComnusslOn dIscussed ways to reduce costs for 1999
operatIons It was felt that staffing could be reduced dunng weekend non-peek tunes and the
operatIon momtored to made sure customer ServIce does not suffer
The CommISSIon will further dISCUSS terms of operatIons and costs at theIr meetIng of March 4,
1999 and recommend a contract WIth Impark for 1999 at the March 16, 1999 CouncIl meetIng.
UBC Parking Lot After reVIewing the status of the UBC sIte, the DTPC recommends the
parkmg lot be Improved and ready for operatIon June 1999. The estImated costs of the
Improvements IS $100,000 - $120,000. The unprovement could be paId for by parkIng revenues
over a two-year penod Impark would be deSIgnated to act as the CIty'S agent for Improvement
of the lot for publIc bId purposes. ThIs method was successfully used for Improvmg of the South
Mam and RIver Lots last year The CIty Engineer would reVIew the specs and oversee the
process but constructIon management would be the responSIbilIty of Imp ark. The CIty Engmeer
supports thIS approach
The UBC Lot and OlIve and Second Street Lots would be deSIgnated pay parkmg, Fnday evemng
through Sunday to help pay for the new lot
RecommendatIon
1. Approve Impark as City pay parking manager for Downtown Program 1999-2000.
2. DIrect staff to work with Impark to unprove the UBC Lot for use during Summer 1999.
04/17/98 08:&2 "812 525 1868
CLARK ENG. CORP.
1tI002/002
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Memorandum
February 26, 1999
TO:
Mayor and City CouncIl I
Klayton H Eckles ~ ~
CIty Engmeer
FROM:
SUBJECT:
Support for LegIslatIon for State Assistance on
Trout Stream PreservatIon Projects
DISCUSSION:
Staff has been meetIng With members of the Browns Creek Watershed DIstrIct and the CIty
of Oak Park HeIghts to dISCUSS workmg together to obtain State asSIstance for trout stream
preservatIon projects Browns Creeks Watershed DIStrICt and the Department of Natural Resource
support the CIty'S trout stream mItIgatIon protectIon strategy, however both agencIes are concerned
about the tImmg of our projects We have lInked the tmung of our projects to when the financmg
will be aVaIlable from the developments m the annexatIon area This means that there wIll be some
delay m completmg all the projects In order to speed the completIon of these proJects, the CIty and
the Browns Creek Watershed DIStrict have dIscussed the pOSSIbIlIty of gettIng a State low-mterest
loan or grant to help pay for the Browns Creek protectIon project. We also have plans to meet With
RepresentatIve Mark Holsten and Senator Gary LaIdIg.
It would be benefiCIal If the CIty CouncIl would pass a resolution requestIng that the State
LegIslature modIfy language wItlnn the State statutes to allow for asSIstance m financmg trout
stream preservatIon projects
ACTION REOUlRED:
Staff recommends that CIty CouncIl pass a motion adoptmg a resolutIon requestIng financial
aSSIstance from the State of Minnesota for trout stream preservatIon projects.
J am&: L 1 1 1 1 J
-------- ~ - -------- -------- -------- -------- --------
CTIY OF STILLWATER CHAMBER OF Co~
FEB 1 6 1998
January 12 1999
--------------- ,
..
Mayor Jay Klmble and CIty CouncIl Members
216 North 4th Street
Stlllwater, M1Onesota 55082
Dear Mayor and CIty CouncIl Members
S10ce It'S 1Ocepuon, the CIty of Stillwater Chamber of Commerce has seen as one of It's roles the
beautIficatIon of our hIstonc town's pubbc spaces
· We are the Chamber that has paid to put up and take down our town's hobday bghtmg, planted and
mamtalned street and hangmg planters, provIded trash receptacles and paid for wrought Iron park
benches 10 both the resIdentIal and busIness dlstncts
· We are the Chamber that paid for new street banners when the old ones wore out
.
· We are the Chamber that paid for and mstalled the new mformatIon kIosks so that the pubbc could
be wormed about the new sports facIlity schedule, non-profit events and happemngs around town
· We have done all thIs and more for the benefit of our commumty and, to thIs pomt 10 tune, totally
from pnvately raIsed funds
At thIs tune we must ask: for partIal pubhc fundmg of our ongomg pubhc space enhancement efforts The
comb1Oed costs have SlIDply become more than a small local orgamzatIon can afford To our knowledge.
Stlllwater IS the only CIty 10 Mmnesota that does not mamtaln pubhc street planters Wlth pubhc momes or
CIty staff
At thIs tune we ask: that CouncIl approve $6000 00 m fundmg for the CIty of Stillwater Chamber's
ongo1Og pubhc space beautIficatIon efforts 10 1999 These funds would go towards partJ.al payment of
street and hangmg planter DUllntenance. hobday evergreen decoratIon m pubbc spaces and other ongomg
beautIficatIon programs
As always, we thank you for cODSIdenng thIs request and look forward to playmg a part In makmg tlus a
great CIty to bye 10
.
smcy'
./
James Laskm
Go'\emment RelatIoDS
PO BOX 516, STILLWATER, MN 55082
PHONE 612-439-4001 - FAX 612-439-4513 -E-MAIL CHAMBER@STLLWTRCOM.WEBSITE HTIP //WWWSTLLWTRCOMlCHAMBER
~UNITED5l2De
POSTIJLSERVICE
. February 18, 1999
v 1--t.1.4~
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IF." (V
KANSAS CITY FACIUTlES SERVICE OFFICE
STEVE RUSSELL
COMMUNITY DEVELOPMENT DIRECTOR
CITY OF STILLWATER
216 N 4TH ST
STILLWATER MN 55082-4415
Re. Proposed Carrier Annex
Stillwater/Oak Park Heights, MN 55082-9998
Dear Mr. Russell:
The Postal Service has completed the solicitation for sites In Stillwater/Oak Park Heights. A
total of five locations were evaluated and the Postal Service has determined all five are
contending locations. The contending sites are shown on the attached site location map,
labeled "A" through "E".
If you have any comments regarding the contending sites, please contact me by March 5,
1999.
. Thank you for your assistance with thiS project.
tep en G Muyskens
Real Estate Specialist
cc Admimstrative Services Office
.
6800 W 64TH STREET STE 100
OVERLAND PARK KS 66202-4171
(913) 831.1855
FAX (913) 831-4202
l
uaK JlarK Melgnts
rlGllTS
N
+ (Site Location)
800
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800
1200 1800 Feet
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Feb-17-99 09:30A Cra1g F LelSar
612-439-9638
P.Ol
BROWN'S CREEK
WATERSHED DISTRICT
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AGENDA
FEB 2 2 1998
Ji"ebruarv 22. 1999
:---------------!
('l!ll W OrdC>f .'(l b 10 p~
--
~ Appro\'al af\oflOutcs from Feb 8, 19~ meeting
3 TreasUJer'~ Report (Gordon)
4 DIscusSIon and ResoluTlon to Compensation Plan fOf Emmons &. OliVier (Gordon)
5 Status Repon on J01D[ Meetmgs ~lth City o(Stdlwater re Rules (Kilberg)
6 Re\leW ofTechnlc411ss1.les for LCMR ProJ<<t (E II. 0)
7 ReVIew of 'Kismet Basin status (E '" 0)
8 Review ofMeetJngs Attended (u-iser, r.ordoD)
9 Prelmunary P!an for 1999 8eWD Water ~lonnonng (Doneux)
10 Communications (Doaeu1)
It Plats fo. re\.Ie\V, uany (Doorus)
12 Old Busmess
13 NC\II Business
14 Adjournment to Executive Sesslon@ 9 00 PM (Managen. Smith, S('hwab. De"'ars)
1 S Recon"en~ and adjourn regular meetmg
~Ole Manager MIchels Will nOt be 'n attendance at thIS meetmg due tn dn Ollt ofto~n (,(1mm:tmcnt s., It
IS Im~eratave thelt all other managers arc in attendance
FE-8 1: : ~q': 1 1 ;-Pl
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Minutes of Meeting
Brown's Creek Watershed District
Janu.ry 25, 1099
r APproved'l
.
In Attendance'
BCWD Board of Manaaers
Craig LeiBer
Jon Michels
Karen Kllberg
Others
LouIs Smith of Smith Parker, BCWD Legal Counsel
Cecelio Olivier, Brett Emmons, Tony DeMars, and Stuart Grubb of Emmons & OllVle"
Resources
Mark Ooneux and Konrad Koosman, SWCO
Julie Westerlund and Jason Moeckel, MNONR
Jerry Turnquist. City of Oak Park Heights
Jason Husveth, Peterson Engineering
CAe Members: Jyneen Thatcher. David Truax, and Bill Johnson
Klnl Reeves, Recording Secretary
1. Craig Leiser called the meeting to order at 6:35 p.m
Apcroval of Mmutes 1/1119.B - Jon Michels:
. A motion to approve the minutes of the January 111 1999 meeting. as
amended, was made by Jon Michels and seconded by Karen Kilberg. The
motion passed 3/0 in the absence of Ned Gordon and Dan Fatter.
Status of Technical Review of Rules ADDroval Process .. Karen Kilberg'
. Report on meeting/diSCUSSion with Clayton Eckles, Karen Kllberg. and
Cecello Olivier re: concept of Rules.
. Simplify the Rules language (i.e.. in a booklet for developers and tne CIt~
Engineer for understanding).
. Presentation to Citizens on infiltration.
. Presentation by engineering firm (Emmons & Ollvle" Resources) to
representatives from the City of Stillwater
. Emmons and Olivier to represent the technical aspects of the Ru'es at the
218/99 meeting. Jon Michels and Karen Kilberg to write a su.,.,mar'l of thE:
Rules as they are applied to the AUAR
4. Review of LCMR Status - Tony De Mars:
2.
3.
. Distribution of document for Board rev,ew
.
. Discussion of test results with the DeWolfs - possible
implications/problems/etc. must be discussed witn the DeWolfs onor to any
further discussion or decislcn by the Board. .
.
.
.
~-:::s 1: 1 -4';I~ 1. .:iPIl
rl..' ~-.::,~ P ...l c:'
. A motIon to amend the LCMR work plan. as discussed, was made by Jon
Michels and seconded by Karen Kilberg. The motion passed unanimously
3/0 In the absence of Ned Gordon and Dan Potter.
5. Joint Discussion - ~ Generation Plan DeveloDmerd - Board and CAe
. Issues:
- flooding.
environment
_ growth/development
. resource management
- economics
- community
- AUAR compatibility
_ water govemance study
~ recreational uses
- flexibility/evolution
_ higher government compliance.
. Special Assignments:
_ Dan Potter - CAC with Jon Michels as oackup.
_ Karen Kilberg - Rules incorporation.
_ Ned Gordon - economic issues Incorporation.
_ Jon Michels - Liaison for funding resources (with Mark on resource
inventory).
_ Craig Leiser- scheduling education/communication.
_ Jon Michels-liaison to TAC.
_ Karen Kilberg -liaison for ful'ldlng resources (governmental grants).
. Citizen's Advisory Committee to recruit new members.
6. SWCD Board has rescinded the poiicy not to pro'lide technical, educational, and
administrative servIces to the BCWD. The services will be continued.
7. Review of the Kismet Basin Status - CecellO Olivier:
. An alternative plan was proposed in order to bypass the ~acK,"zie J:ropertv
The Mackinzies have expressed serious concern w:th and opposition to therproject. Utilizing the bypass should avoid conflict.
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8 ReDorl on Washmaton Countv Water Governance - JOI'" Michels:
. Attended the meeting. General sense that they are moving toward
consolidation with greater autonomy at the county level
9 AdJoumment: A motIon to adjourn the regular meeting at 10 05 p m. was made
by Karen Kilberg and seconded by Jon Michels. The motion passed
unanimously 3/0 In the absence of f\led Gordon and Dan Petter.
RespectfullY submitted by.
~: ~~,J~
Kim eeves
Recording Secretary
.
.
.
FEB-24-1999 12'41
C!TV OF OFH
P.02'04
.
7.00 p.m. I
7:05 p.m. II.
.
7:20 pm. III.
745 p.m. N
.
eIIT OF OAK PARK HEIGHTS
FOUOW.UP AGENDA FOR
TUESDAY, FEBRUARY 23, 1999
ECONOMIC DEVELOPMENT AUTHORIlY MEETING
6:00 P.M.
CITY COUNCIL MEETING AGENDA
1:00 P.M. AGENDA
Call to Order/Aptlrowl of ~~
.Added. Item C. to New Business, A Resolution for Support of
Firefieohter training and education reinJ:Jur.ement, Item F. to Old
BusiDess, VSSA Update, Item G. to Old Business, City Co:rrespondenc:e
Department:lCoundl Liaison ~rlB
A. Pbnmg Commission
B Parks Comrm.-ion
Update prarided
C. Cable Commission
update 011 hanc:lu.e provicJed, meeting scheduled {or this week
D Water Management Organizations
1. Brown'. C~ Watershed Dimid
Update OD disQJJIsicm of rule. p:rovid.ecl, meeting scheduled
for 2125 at 8:30 a.m.
2. Middle St. CroDt Water Man~gement Organiziltion
Next meetmg .al..eduled for 3/11, Bayport City Hall, 7 :00
p.m.
E. Other
Vil1tcrs/Publu'l Comment
A. Senator Guy Laidig
DUc:ussioD with the Senator regilding City' concerns: 18\7lim.ilil,
electric deregulation ana personal property tax, bridge issues
B. Recyc:ling Award
Todd Scheel, 13922 56- Street North
COlUent ,Asencla (Roll call Vate)
Approved 5-0
A. Approve Bills & Investments
B. Approve City CounClll Minutes - February 9, 1999
C. Approve application Eor a one day gambhng license
D. Authorization for staff to go out for bids for AS400 compUter
replac:emcnt system.
FEB-24-1999 12 42
CITY OF OFH
7:50 p.m V
pu1k Hearlnfs
A COf1tin,uabon of puI,L.c: He.vmg to d1SCUS. 4lI1encling Otdinance 203,
An Orclmance Regulatin~ Employee Relations
.After di.cwsion, approved 4-1, Beaudet voting against
B public Hearmg to discuss estalJiJlllng an ordinance relating lo the
proteotlon of trees and other vegetabve growth in Oak Park Helghts
Continued. to 3/23 Council meetin; to iet additional input !:rom
Park. ConunissioD and for a final draft
8:15 p.m. VI
New BuslDelilJ
A. Set date and budget for State of CIty Recognibon
Continued. to 3/16 WOl'lues.ioD for clucltlllsion
B Meetmg W1tb. Met Council CLair T cd Mondale
StaEl to RSVP for mtere.ted Councilmemben and stafl
C Reloluuon to support bill providine for tirefishtmg oducation cmd
reimbursement
Approved. 5-0
8:25 p.m. VII. old Busmess
A Request by Cou:ncJmember BeAudet for Donation for StJIwater Hlgh
School students University of Toronto presentation
Motion for donation clied for lack of a second, no actiOD taken
B. Ordinance amendment adding alternates to Park. and Pllltlnmg
COmmJlAODS
T .bled. indefinitely
C. Update on CIty Water System
1. Approval of Muter Water Disbibutiou Plan
Motion to remave all pan. of concept plan whidt lie
outride of Oak ParlE He.hts eli.d. {o-r lack of second
App-rovecl4-1, Beaudet voting a~ain.t
2. Authonzation to negotiate iuterconnect with StJIwater water
system
Staff authoriaed to Clontact Stillwilote-r Water Boan:! to
ducu.. this option
3 Authonubon for sitmg new well, preparation of plans and
specifications
ApPl'O'Ved. 5-0
4. Authorization to Desotiate with Prison for improvements and
possible purc1ase of well
Approvecl5-0
D. NSP I.sues
1 Review of JanuaJ:Y 21, 1999 meeting
Discus.ioD
p 0:::/04
.
.
.
.
FEB-24-1999 12.42
CITY OF OFt"i
P 134/04
E.
2. Review ol other N S P issues
a. LIghtIng system
staB to continue to worL OD this issue
b. Underground '\,s. overhead wiring
Information proTicled
c. NSP park status
stall to request a health analysu of area by NSP
d. State pezmittinslmles issue
Information proviclecl
Communication b:om Building Inspector re: l<rongard pun
Intormation to Le Eorwarded to PlannilJg Commission; Public
Hearing set lo~ City Council to am on this request let lor 3/9
VSSA Update
Brief bdormation provided on VSSA'. proposal for escrow rather
than Letter ol Czeclit; StaB to review VSSA proposal and make
reClommcnc1atioD to Council at 3/9 Council mectin~
City Correspondence
Dilcu..ion
F.
G.
9 55 p m VIII Acl;oumment
.
.
TOTAL F.04
Stillwater Township
February 25, 1999
Chair:
Hicks
.
700pm
Regular Meetmg
Aeenda:
Adopt
Minutes:
A.pprove Mmutes February 11 and February] 6. 1998
Treasurer:
1 Claims & Checks
2 Board of Audit Statement
Attornev:
1 Update Socha
2 EnVlfonmental Day Lease Agreement
Planner:
Comprehensive Plan Update
Eneineer: 1 Mr Axt - Stonebndge Calming
Public Works: 1 .
Clerk: 1 MIscellaneous
Committees: 1
People - 8:30 PM: 1 Steve Nelson, Peace Officer
2 Chns Kearney, Buildmg Inspector
3 Steve Cook, Oak Wdt
Old Business: 1
Nt"w Business: 1
Adiourn
Note:
.
2/20/99
Pat Banth
.
February 11, 1999
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Jerry Hicks, Supervisors Sheila-Marie
Untiedt, Ken LaBoda, David Johnson and Louise
Bergeron. Also, Planner Meg McMonigal.
1. AGENDA - M/S/P LaBoda/Bergeron moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Untiedt/Bergeron moved to approve the 1/28/99
Stillwater Town Board Meeting minutes as written. (5 ayes)
3. CLAIMS/CHECKS - Claims 12361 thru 12377 were approved for payment.
4. ATTORNEY-
1 .
It was directed that the attorney respond to the
Andersons in writing that the assessment challenge
period has passed.
M/S/P Untiedt/LaBoda moved that pending the
attorney's approval of the lease for renting a
building at the Washington County Fairgrounds
on May 1, 1999, a deposit check will be issued
at the next town board meeting. (5 ayes)
M/S/P Untiedt/Bergeron moved not to increase
the deductible for the workers compensation
insurance. (5 ayes)
The clerk was directed to talk to the attorney
about a response to the 2/4/99 letter from
Tanick regarding Vic Socha.
2 .
.
3 .
4 .
5. PLANNER-
1. It was suggested that the township lObby to
keep zoning administration at the county.
2. M/S/P Bergeron/Johnson moved that Stillwater
Township is prepared to sign a resolution of
support for a planning grant on behalf of
Browns Creek Watershed District and others.
(5 ayes)
3. M/S/P Untiedt/Johnson moved authorization
for submission of the revised comprehensive
plan to adjacent communities and watersheds.
(5 ayes)
The board will review the revised comprehensive
plan at the next meeting before it is sent to
Metropolitan Council.
6. JOHN BOWER - WETLAND GRANTS - The possibility of a cost sharing grant
~ secure permanent easements on one of S. Roberts lots (S,lver Cree~ area)
Stillwater Town Board Meeting - 2/11/99
Page Two
was d1scussed. The property is already delineated as conservancy and .
it 1S felt that provides enough protection.
7. BARVELS RESIGNATION - M/S/P LaBoda/Bergeron moved to approve the
res1gnation of Joel Barvels from the planning commission with regret.
(5 ayes)
8. ADJOURNMENT - M/S/P LaBoda/Johnson meeting adjourned at 9:08 p.m.
(5 ayes)
Clerk
Chairperson
Approved
.
.
WASHINGTON COUNTY
.,,,
~
t: 'Sli'l~~ 1
AsHlftGTon courtf
o YEARs Dr PRDGIESS 8' SERVIcE
1
2
3
900
900
4
905
5
9.35
6
10 .40
.
7
8
9
10
11. 00
1200
to
1 00
COUNTY BOARD AGENDA
FEBRUARY 23, 1999, 2:00 A.M.
Roll Call
Consent Calendar
Court Administration - B Funan, SpecIal Project Manager
Contract WIth School Dlstnct 622 for Parent EducatIon SeI'Vlces
Community Services Department - D. Papm, DIrector
A. 1999 Contract WIth Human Services, Inc.
B. 1999 Contract with East Submban Resource and OpportunIty ServIces
C. Need DetermmatIon for East Suburban Resources
General Administration - J Schug, County Admunstrator
A Legislative Update - Susan LadwIg, LegislatIve Liaison
B Water Governance Study-Report
Discussion from the Audience
DennIS C Hegberg
DIStrIct 1
BII. Pulknbek
DIstrict 2
Wally Abrahamson
DIstrict 3/Cha..
My.a Peterson
DIstrict 4
Dick Stafford
District 5
Visitors may slutre the" cOllcerns with the COUllty Board ofCommunOlleTS 011 Q1IY ItBm I/Ot 011 the agenda Tile ChaIr WIll direct the
COUllty Adnunutrator to prepare responses to your COIICl!l1lS You are encouraged 1I0t to be repetlllous of prevIOUS speakers and to
lImit your address to jive mlllutes
Commissioner Reports - Comments - Questions
ThIS period of time shall be used by the CommlSSlOlleTS U1 report U1 thsftdl Board 011 committee actIvItIes maAe commenlS on matters
of IIIterest and IIIfonnatlon, or raise questIons to the staff 77us ttt:lIoIIU not /IItended to result /II SubstQ1l11Ve board action durlllg
thIS tIme AllY aCllOllllecessary because of dUCUSSIOII WIN be scheduled for a jitture board meetlllg
Board Correspondence
Adjourn
Board Workshop with District Court Judges Chambered in Washington County
DISCUSS Cluld Support AdnumstratJ.ve Heanng Process and Space Needs
*************************************************************
Date
February 22
February 23
F~23
February 24
February 25
February 25
MEETING NOTICES
Comrmttee
Time
Location
LIbrary Board
NeIghborhood Meetmg for Mannmg Ave I
75111 Street IntersectIon Improvements
Plannmg AdvISOry COlI1II11SsIon
RegIOnal MPCA Sohd Waste Conference
Commumty CorrectIons AdVISOry Board
Met TAB
6:30 p 10.
5:00 p m.
1010 Heron Ave North - Oakdale
11660 Myeron Road North - StIllwater
7.00 P m.
10:30 am
7 30 a.m
12.30 p m
Washmgton County Government Center
Rad1sson South - Bloommgton
Washmgton County Government Center
230 E Sth St - Mears Park Centre
Ass/s.,ve Ilstenmg deVIces are avaIlable for use III the Counrv. BO{1rd Roo.m
If yt?u need aSSIstance due to dlsabl/lt'l.. or IaP9!!!!'1" bamer(,PJease call 430-6000 Iroo 439,3220J
EuUAL EMPLOYMENT OPPORTUNITY I AFFaRMA TIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
FEBRUARY 23, 1999 .
The follOWIng Items are presented for Board approval/adoptIon
DEPARTMENT/AGENCY ITEM
AdmlIDstratlOn
A Approval of the February 9, 1999 Board meetIng mInutes
B Approval of staff comments on the CIty of Lakeland Shores ComprehensIve Plan
C Approval of staff comments on the Draft Town of Forest Lake ComprehensIve
Plan
TransportatIon & PhysIcal
Development
D Approval of nght of entry agreement With CP RaIl (Soo LIne RaIlroad Co.) for
CSAH 39 reconstructIon
.
*Consent Calendar Items are generally defined as Items of routIne busIness. not requmng discussion. and approved In one vote Commissioners
may elect to pull a Consent Calendar ltem(s) for discussion and/or separate action
.
( fSQUIC~o~TEftftIAl
J_
"4' I'"
W~1
AsIIIIIGT; COlJrtf
50 YEARs or PIlDGllfSS 8' S[KYIcf
1
500
2
5 15
'"
oJ
5.20
4
.
6.00
6:10
6
7.
8 6:30
9. 6 30
to
7.15
WASHINGTON COUNTY
Dennis C Hegberg
D,stnct 1
BII. Pulkrebek
D,stnct 2
Welly Abrahamson
D,stnct 3/Ch..r
Myra Paterson
Dlstnct 4
Dick Stafford
District 5
COUNTY BOARD AGENDA
MARCH 2,1999,5:00 P.M.
***NOTE CHANGE IN TIME***
Washington County Regional Rail Authority Convenes
A Roll Call
B Approval of RRA Minutes of December 22, 1998 and January 12, 1999
C Updated Red Rock Comdor Jomt Powers Agreement
Washington County Board of Commissioners Convenes
Roll Call
Consent Calendar
Transportation and Physical Development - D Wisniewski, DIrector
A. Bid Award for Hardwood Creek Trail
B Determine Need for an EIS on CSAH 19
C. Supplemental Agreements Related to Reconstruction of CSAH 19 in Woodbury
General Administration - J Schug, County Administrator
Discussion from the Audience
VISitors may shtzre their concerns With the Ct1IIIIIy Botml ofCOIIIIIIlSS/onen on any Item not on the agenda The Chair Will dlTf!ct the
County AdminIStrator to prepare respanses to your concerns fOIl are encouraged not to be repetlttOllS of previous speakers and to
limit your address to frM m/IfUttlS
Commissioner Reports - Comments - Questions
This peT/od of time shall be used by the CommISSioners to report to thejiJll Board on committee act/V/Iles. make comments on matters
of Interest and InformlJllon. or TalSl! questlOtlS to the sl/lff ThIS at:lIon u not Intentkd to result In substantive board action durmg
thiS time Any acllon necessary because of duc7lSslon Will be :schedtdedfor ajiJrure board meellng
Board Correspondence
Adjourn
Board Workshop with Transportation and Physical Development
Discussion on Cost SharIng of Right-of-way on Hintonffower MediatIon Process
*******x*****************************************************
Date
1-3/2
ch 3
arch 3
March 4
MEETING NOTICES
Committee
Time
Location
NACo 1999 Legislative Conference
Metropolitan LRT Joint Powers Board
Plat CommIssion
Internal Audit AdVISOry Commission
Washington Hilton & Towers-Washmgton, D C.
Hennepin County Government Center
Washington County Government Center
Washington County Government Center
8.00 a.m
9 30 a.m.
300pm
AsslSttvllllSttlflmg dtllllCIIS ani IIv_bllI fo, USII In mil Counrv tkJllnJ Room
If YOU nlled asslStanCII dUll to dlSablllrl.. 0' IlI..nS!!]!gll baml:!.fJ'!INJSII call 43()..6000 (TOO 439,32201
EQUAL EMPLOYMENT OPPORTUNITY I AFF RMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
MARCH 2, 1999
The followmg Items are presented for Board approval/adoption
.
DEPARTMENT/AGENCY ITEM
AdmInIstratIon
AccountIng
Assessment, Taxpayer
ServIces & ElectIons
CommunIty Servtces
Shenff
TransportatIon & PhysIcal
Development
A Approval of the February 16, 1999 Board meetIng mInutes
B Approval of resolutIon prOClaImIng March 7, 1999 as "Former County Employee
RecogmtIon Day".
C Approval of staff comments on the draft CIty of Lake St CrOIX Beach
ComprehensIve Plan.
D. Approval of resolutIon creatIng a "Post RetIrement Health Care Benefits" fund and
the "Employer's LIabIlIty" fund and to prOVIde fundIng for the "Post RetIrement
Health Care Benefits" fund
E Approval to renew the on sale and Sunday IntOXIcatIng lIquor lIcense for Forest
Lake Golf Club, Inc., for the penod Apnl 1, 1999 to March 31, 2000
F
Approval to renew the on sale and Sunday mtoXIcatIng lIquor lIcense for The Pomt,
for the penod Apnll, 1999 to March 31,2000.
o
Approval to renew the wme lIcense for Crabtree's KItchen, for the penod Apnl .
1999 to March 31, 2000
H.
Approval to renew the on sale and Sunday intoXIcatIng lIquor lIcense for TraIl's End
Bar and Gnll, Inc., for the penod Apnll, 1999 to March 31, 2000
I
Approval to renew the on sale and Sunday mtoXIcatIng lIquor lIcense for Afton Alps,
Inc., for the penodApnll, 1999 to March 31,2000.
J
Approval to renew the off sale lIquor lIcense for SIStO CorporatIon, Auto Stop, for
the penod Apnl I, 1999 to March 31, 2000
K.
Approval to renew the on sale and Sunday mtoxICatIng lIquor lIcense for Old Log
Cabm, Inc. for the penod Apnll, 1999 to March 31, 2000
L Approval of County cerbficatIon of CommunIty Case #199662 to prOVIde adult foster
care ServIces to a related person
M Approval of resolutIon, authonzmg the Board Chatr and County AdmmIstrator to
SIgn a sub-grant agreement With the DIVISIon of Emergency Management acceptIng
three Automated External Defibnllators.
N Approval of town road allotments for the followmg Townslnps: Denmark, Forest
Lake, Grey Cloud, May, New ScandIa, StIllwater and West Lakeland .
.Consent Calendar Items are generally defined as Items of routme busmess, not requlnng dISCUSSIon, and approved m one vote
CommIssIoners may elect to pull a Consent Calendar Item(S) for dISCUSSIon and/or separate acUon
t~
.
U.S. Department
of TransportatIon
Federal HIghway
AdmInistration
MlDnesota DIvIsion
Galtler Plaza, Box 75
175 East 5th Street, SUite 500
St. Paul. MInnesota 55101-2904
;;;;< 6" r~ ::. -~ 1 -= -
... .J..=:J \....,"'" -:.:. I ~ I
February 19, 1999
FEB 2 2 1958
The Honorable Jay K1mble
Mayor
C1ty of Stillwater
216 North 4th Street, City Hall
Stillwater, MN 55082
------------....-
Re: Stillwater Lift Br1dge
TH 36/STH 64
Stillwater, MN/Houlton, WI
Dear Mayor Kimble:
.
Enclosed is a copy of the meeting minutes from the January 27,
1999, meeting regarding the disposit1on of the historic
Stillwater Lift Bridge. Also, enclosed 1S a copy of the
presentat10n concern1ng the history of the proposed project and
a list of attendees.
As noted in my letter dated February 3, 1999, two open houses
are scheduled to present project information to the publ1c and
other interested parties. These open houses are scheduled for
February 25, 1999, from 4:00 p.m. to 8:00 p.m. at the St. Joseph
Town Hall at the intersection of County Trunk Highways E and V
in St. Joseph, W1sconsin and rescheduled for March 3, 1999, from
2:00 p.m. to 7:00 p.m. at the Washington County Government
Center at 14949 62nd Street North in Stillwater, M1nnesota.
We anticipate scheduling a follow-up meeting of the same group
which attended the January 27, 1999, meeting during the last
week in April. We will notify you of the time and location of
the meeting once it has been scheduled. The purpose of the
meeting is to have a group discussion of the draft mitigation
plan which is being developed by the subgroup which was
ment10ned 1n my February 3, 1999, letter. We ant1cipate sending
you a copy of the draft mitigation plan prior to the meeting.
The mitigat10n plan will be an evolving part of the proposed
project and will be evaluated and revised throughout the
env1ronmental process based on comments and 1nput from agenc1es
and the publ1c.
If you have any quest10ns regard1ng the process or the upcom1ng
.
.
.
.
2
meetings, please contact Cheryl Mart~n in our off~ce at
(651)291-6120.
Sldd 4-
Alan R. Steger
D~v~s~on Admin~strator
Enclosures
.
.
.
.
RECORD OF MEETING
St. Croix River Crossing
Historic Stillwater Lift Bridge Meeting
Wednesday, January 27, 1999, 9:00 a.m.
Washington County Historic Courthouse
Stillwater, Minnesota
ATTENDEES
See Attached.
I. Opening Remarks
Alan Steger, Division Administrator, Federal Highway
Administration (FHWA)
Purpose of meeting is to d~scuss the lift br~dge and mitigation
Meeting is not about the new bridge or the "Concensus
Alternative" (Braun C)i not here to debatei not here to cet
~nput from the general publ~c -
Three provis~ons of law-Section 4(f), Section 7(a), Section 106-
~n some cases they are conflicting
FhlNA role: lead federal agency, has role in funding constr~ct~on
of new bridge, responsible for overseeing the project w~th
both states
Th~s is a complex problem due to confl~ct~ng laws; reac~ing a
solution will be a complex process
Bel~eves there is a w~n-win solution
II. Introductions and Summary of January 26 Meeting
Mary McDonough Bragg, Facilitator
Agenc~es made good progress on the 26':h
Ground rules for today: focus on ~nterests, not positior-
Respect other people's views
Clarify ter~s, jargon
Make a positive contr~bution to the meet~ng
Introduced D~ck Braun
January 21, 1999
Page 1
III. Introductory Remarks
Ted Thompson (Congressman Bill Luther1s Office) .
B1ll Luther would llke the best result poss1ble for St1llwa~er
and the surrounding area
Need to deal w1th the 11ft bridge before dealing wlth the new
br1dge
Lut~er would llke to see preservat10n of th1S cultural resource,
1t 1S very 1mpor~ant to St1llwater
.
Cheryl Martin (FHWA)
Br1dge process began 1n late 1960s and early 1970s but s~udles
were shelved for lack of funds
In the mld-1980s, w1th 1ncreased traff1c congestlon, s~~dy was
relnlt1ated
The draft scoplng outllne was published ln 1985 and the final
scoping declslon document was published in 1987
The DOTs looked at the encire corrldor
There was a need for a new river crossing that bypassed
Stlllwater
1990-Draft Environmental Impact Statemenc (EIS) and SeCClon 4(f)
Evaluation
FHWA dld not complete a Sectlon 4(f) evaluation on the Ilfc
bridge (was not in project Area of Potential Effect)
1994-Section 106 Me~orandum of Agree~ent (MOA) was signed
Aprll 1995-Flnal EIS and Section 4(f) Evaluation
July 1995-Record of Decision
November 1996- Natlonal Park Service (NPS) Section 7(a)
Evaluatlon completed, project not allowed to proceed
Aprll 1998-U.S. Dlstrict Court found in favor of NPS
Summer 1998-Braun process, find common ground
Sepce~er 1998-Braun recommendatlons (new alignment betweer- FElS
Preferred Alternatlve and existing 11ft bridge)
October 1998-Me~orandum of Understanding signed on Braun
process/recommendations-agreed that eXlstlng lift brldge would
be dlscussed as part of the project
Dece~er 1998-FHWA sends letter to Advisory Councll on Els~orlC
Preservatlon to termlnate prev10us Section 106 MOA; llfc
bridge now part of the Area of Potentlal Effect for t~e
Sectlon 106 process
.
Mary Ann Naber (Advisory Council on Historic Preser~ation
(ACHP)I Washington I D.C.)
The AdvlSOry Councll was established by Congress ln 1966
The National HlstorlC Preservatlon Act required Federal agencles
to become better stewards of the bUllt enVlronment
Sectlon 106 says Federal agencies must take lnto accour-~ t~e
e=fects of thelr actlons on historlc propercies and ffi~SC g~ve
ACHP an opportunity to comment
Secclon 110 says each Federal agency must ldentify hlSt___=
propertles under its care and be good stewards of the~
.
January 27,1999
Page 2
.
.
.
.
The lift bridge is not the only h1scoric property in the Area of
Potent1al Effect for the project
Secc10n 106 does not mandate the outcome; the acenC1es must aive
a good fa1th efforc to m1n1m1ze harm - -
The Adv1sory Counc11 muse be afforded an opportun1ty to commene
If the Adv1sory Counc11 does not agree w1th the action they would
comment d1recely to the Secretary of Transportat10n who is
requ1red to comment back
The ACHP does not comoleee an MOA unless there is an adve~se
e=fece or the poeential for adverse effect
David Given (National Park Service (NPS), Omaha, NE)
NPS 1S charaed w1th the W11d and Scen1C R1vers Act-mainta1ning
values f;r which r1vers were designated
M1nnesota and W1sconsin Governors petitioned to include the St.
Cr01X in the W11d and Scenic R1vers Syste~
The first Section 7(a) Evaluation found a direct and adverse
effect from the proposed bridge; effects were so great, NPS
did not feel they could be mitigated
The proposed bridge is a new case; impacts are going to be less-
1t is closer to developed areas, not as high, shorter
But se1ll need a package of mitigative measures to offset impace
M1t1gat1ve measures are a group of enhancements wh1ch w1ll
positively affect the scenic and recreat10nal values of the
r1ver-seek to balance with negative impacts of a new bridge
Th1s m1tigat1ve process seeks to balance the Section 7(a) and the
Section 106 processes
From the NPS pe~spective there is flexibility in def1ning the
nature of enhancements and the tim1na of the1r 1molementation
But does ~ot see a lot of new information that protecting the
natural and scenic values is not more important than the
cultural values of the bridge
Still be11eve removal is the best solution in terms of
m1tigat10n, though would rather see the old bridge ma1nta1ned
w1th no new bridge; however, th1s is not in the cards
Thus, removal of old br1dge is 10g1cal; also 1t 1S the s1ngle
most s1gnif1cant 1tem for offsett1ng the 1mpact of a new
br1dge
But they are still open to suggestions, 1deas; meet1ng w1th
Depart~ents of Natural Resources to consider suggest10ns
The1r real purpose today is to l1sten
IV. Comments from Participating Organizations
Mary McDonough Bragg, Facilitator
1. Carl Ohrn (Metropolitan Council)
Wane to do what they can to support resolution of the old br1dge
1ssue
No direct concer~
January 27,1999
Page 3
2. Michael Matts (National Trust for Historic Preservation,
Chicago)
The Trust holds a seat on the Adv~sory Counc~l of H~stor~c .
Preservat~on
He hopes that common sense will preva~l
NPS non-prol~feration policy could lead to eventual removal of
all br~dges-~s that the goal?
The Trust put the Stillwater Lift Bridge on the~r 1997 l~s~ of
most endangered h~stor~c places
The l~ft bridge should be protected as scen~c, the br~dge and
St~llwater were here long before scen~c r~ver des~gnation
3. Ginny Yingling (Sierra Club)
S~erra Club d~d not agree to "Consensus Alternative"
S~erra Club agrees with the NPS posit~on because of the potent~al
for sprawl
State Board's pos~t~on is that if the only mitigation for the new
bridge is removing the old one then the old one must go
If there is an opportunity for decreased sprawl impacts then the
Board sees some room for d~scussion
Most of the Board would l~ke to see the old bridge remain for
b~cycle and pedestrian use
If there is a new bridge, it should be two lanes
4. Ron Raymond (St. Croix County Board of commissioners)
The County ~nterest ~s to see the issue settled for its c~tizens
so they can move on
The County is the zoning author~ty and has an interest in .
enforcing that authority along the riverway
The County has an ~nterest in preserving the natural beaucy 0=
the r~ver-the east side is much d~fferent from the west
5. Howard Lieberman (Stillwater Historic Preservation Co~miss~on)
To say the old bridge must go overlooks the br~dge's cultural
heritage and ~ts contribution to the river; cultural her~tage
predates the river designat~on
The Stillwater area is neither totally w~ld nor totally scen~c
Does not make sense for cultural her~tage to be sacr~f~ced for
recreational
They do not favor destruction of the old bridge
Should turn the lift bridge into a pedestrian/b~keway a~d
maintain it as long as we can; encourage agenc~es to ma~~ta~~
an alternative use for the lift bridge
6. Lynae Byrne (Oak Park Heights, City Council member)
Park plans and plans for the bridge area are on hold until thlS
~ssue ~s resolved
They want to re-use the Oak Park Heights area that was de~olished
for the last br~dge
The C~ty Counc~l supports resolv~ng the issue of the old br~dge
Oak Park He~ghts cit~zens have connect~ons w~th the old br~dge-it
.
January 27, 1999
Page 4
.
represents the St. Cro~x Valley
Would l~ke to hear about alternative uses for the old br~dge
7. Steve Johnson {Minnesota Department of Natural Resources}
Natural resource management plans should address cultural
resources
St~ll th~nks re~oval ~s the best solution
Concerned about prol~ferac~on
Parc~al re~oval may be an option, a comprom~se po~nt
Old bridge must sc~ll serve boat traff~c
8. Terry Moe {Wisconsin Depar~ent of Natural Resources/Lower St.
Croix Management Commission}
Sol~dly beh~nd the NPS pos~tion as stated by Dav~d Given
A letter to D~ck Braun documents the~r position which calls for
non-proliferation-no new br~dge unless plans are in place for
re~oval of old bridge
If th~s is not implemented, then the new bridge would need a
Sect~on 30 permit
Causeway-working on a restorat~on alternative to rehabilitate the
~nderwater hab~tat
.
9. Ian Stewart (Minnesota Historical Society)
Removal of the lift bridge is not appropriate or necess~ry
Scen~c-includes bu~lt environment and histor~c resources-NPS has
taken an except~onally narrow position and ~nterpretat~on
Scen~c also includes historic and cultural resources; recreation
includes v~siting historic places that are attractive
Non-proliferation ~s in confl~ct w~th wild and Scenic R~vers Act
and other NPS duties
Does not make sense to sacrifice one value to save another; hopes
common sense w~ll preva~l
10. Jennifer Hunt (Voyageurs Region National Park Association)
The~r ~nterest ~s in the Nat~onal Scenic Riverway and to follow
up on their 1987 pos~t~on that there be no new cross~ngs
There are alternat~ves to the trad~t~onal Amer~can infrastructure
f~x
NPS is here to protect the river, they d~d not propose the new
br~dge, ~t ~s not the~r problem
They agree w~th Sierra Club and NPS comments
Downscale Department of Transportation proposal; do not need to
bu~ld a new br~dge if use traff~c management better
11. Nancy Goodman (Washington County Historical Society)
Do not have an official position, agree with Minnesota H~scorical
Soc~ety
H~stor~cal Soc~ety is charged w~th preserving h~stor~cal
knowledge, sites and artifacts
Th~nks her Board would support preservat~on of l~ft bridge
.
January 27, 1999
Page 5
12. Dan Fedderly (St. Croix County Highway Department)
P~~mary conce~n ~s resolut~on of th~s issue and mov~ng forNard .
w~th the new s~ruc~ure
Th~s ~s a transportat~on ~mprove~ent that is long overdue and
r.eeded for M~nnesota and Wiscons~n, for congest~on and safety
Jus~ as Braun "Consensus Alternative" was not everyone's f~rst:
cno~ce, the solut~on to the lift br~dge w~ll not be either but
need to move forward
13. Jay Kimble (Mayor, City of Stillwater)
The C~ty of St~llwater w~ll l~ve w~th whateve~ the results of
th~s process are, after everyone else has gone home
St~llwater is the b~rth place of Minnesota, was an urban sett~ng
150 years ago
F~rst there was a ferry crossing of the river, then a wooden
bridge
F~rst: permanent bridge required Congressional action because of
Federal ra~lroad law
D~scuss~ons for new br~dge started in the 1950s
Br~dge deck ~s sound, w~th ma~ntenance; problem is the l~f~-
Lift ~s likely to fail in next 5 to 15 years; would requ~re
custom repair
Suggests sprawl w~ll not be solved here, ~t ~s not ~dentif~ed as
a factor in the Federal laws (Sections 106, 4(f), 7(a))
Bridge is an ~con, an identifying symbol
Other opportun~t~es for mit~gation, to make river more sce~~c:
A~ple property, Koll~ner Park, a trail syste~ connect:~ng new
br~dge w~th Aiple, Koll~ner .
St~llwater and the bridge are part of what makes the valley
scen~c
St~llwater is a river steward, cleaned up riverfront from
industry
Need new br~dge and need to save old br~dge for future
generat~ons of Stillwater residents
14. Lloyd Dahlke (St. Joseph Township)
Hopes process can be speeded up, does not want to hold up new
bridge any longer
Must: do what we have to do to get a new br~dge
15. Gloria Haslund (History Network of Washington CO~~7)
Save the l~ft: br~dge
16. George Edwards (Preservation Alliance of Minnesota)
Always have been a proponent for saving the br~dge
Remov~ng ~t w~ll make the St. Cro~x less scen~c and no mo~e w~ld
Are ~nterested in creative solutions, there are examples arQund
the country -
17. Nick Rowse (U.S. Fish and Wildlife Service (USF&WS))
There are two Federally endangered mussel species ~n tee ~_Vc~-
H~gg~ns Eye and W~nged Maple Leaf
.
Page 6
January 27, 1999
.
.
.
.
Sect~on 7 of the Endange~ed Spec~es Act says Federal agencies
must avo~d 1mpaccs and carry out conservation programs
USF&WS found appropr~ate mitigacion under prev~ous EIS process
St Cro~x R~ver 1S pre~~e~e mussel habitat-40 species
Sprawl ~s a problem-l~m1ted access on W1sconsin s1de helps mussel
hab~tat
18. Jim Erkel (Minnesota Center for Environmental Advocacy)
Conce~ned abouc sprawl and 1mpacts on the St. Croix
Adopc Voyageurs Reg~on Nac10nal Park Assoc1at10n and S1erra Club
pos~t~ons
19. Steve DeLapp (Minnesota-Wisconsin Boundary Area Commission)
There should be only one r1ver cross1ng 1n St111water area
All 1ssues should be thoroughly discussed and addressed
20. James Laskin (Stillwater Chamber of Commerce)
1997 Lower St. Croix Master Plan shows preservation of cultural
resources, river towns, are 1ntegral to the Plan
Hundreds of thousands of people come to see the town, not just
the shops
NPS has a mandate to preserve natural and cultural resources
Surveys-98% of respondents want to preserve the 11ft bridge
Thousands of people have signed petit10n to save br1dge
21. Mark Balay (Rivertown Restoration)
MaJor concern-see a devour1ng process of cultural resources
St~llwater 1S the headwaters of the recreat10nal area of the
river
NPS does not classify this area as w1ld or scen1C, only
recreat~onal
The 11ft br~dge w~ll only be here through the 21sC Century
anyway-what 1S the hurry to remove it?
L1ft br1dge is currently a transportation dev~ce; after new
bridge, can be a recreational dev~ce
Removal w1ll be a pun1shment to regional community
Should be preserved as a recreat~onal dev~ce on the St. Croix
22. Jim Kellison (Stillwater Area Chamber of Commerce)
D~d not agree with the "Concensus Alternative"-feel FEIS
preferred alternative was a better alternative
Oooosed to 1dea of sorawl-look at Hudson-crrowth is slower than
-.Stillwater and Oak Park Heights -
In a short time the lift bridge w1ll no longer be functional
De~olition of lift br1dge may have adverse 1mpacts to r1ver
habitat
Laws are 1n conf11ct, dec~s10n should be the w~ll of the people
Let old br1dge stay
23. Ted Thompson (Congressman Bill Luther's Office)
Wants to throw out some ideas they have gathered:
Alcer~at~ve uses/re-use (bridge becomes a bike/pedestrian tra1l)
January 27,1999
Page 7
.
Par~~al removal/delayed removal (MnDOT refurb~shes br~dge, then
some sect~ons removed at a t~me certa~n)
Parks/tra~ls development (A~ple propercy bu~ld~ng removed, par~
developed)
Esc=ow for br~dge ma~ntenance
Re~oval/improve~ent of other bu~ldings
Removal and reclamat~on of causeway
Removal of NSP coal docks, other ~mprovements to NSP prope=ty
Rehab~l~tation of the bluff
L~m~t future use to ex~st~ng cross~ngs
Long-ter~ reg~onal plan for St. Cro~x Valley (~nclud~ng ~~dersen
W~ndows, Sunnys~de, NSP)
Congressman Luther would l~ke to see ent~re bridge preserved,
~deas Ted threw out are ~n the sp~r~t of common sense and
comprom~se
.
24. Ed Cohoon (Minnesota Department of Transportation, Deputy
Commissioner)
MnDOT is committed to the process and coming to resolut~on
Muse dec~de this issue or decide that there is no solut~on and
turn th~s over to another process
Would like to think they can come to a solut~on in the commun~ty
but turn~ng over to Congress is a poss~b~lity
Need to proceed as quickly as poss~ble
v.
Other Comments
Mary McDonough Bragg, Facilitator
.
Alan Steger, FHWA:
Would l~ke to focus on middle ground; the ends are pretty well
sta~ed out. Ted made an excellent start.
Additional comments from participants:
Scen~c easements, development rights
Reg~onal land use plan
Other bluff restoration
How badly do we need the bridge?
Is m~t~gat~on the answer?
Reduce size of br~dge
What are the effects we need to re~ed~ate? Only then can we
decide ~f m~t~gation is appropriate
Need to evaluate useful l~fe, cost, nav~gation, l~ability,
ma~ntenance
We~ght restrict~ons in St~llwater and on bridge, m~n~~~ze
deter~oration
What does a partial bridge achieve?
Need more input from residents (local, reg~onal, national)
Ma~ntenance cost should be made available from MnDOT
What ~s the fiscal effect of conversion to bike/pedestrian
.
January 27. 1999
Page 8
.
.
"
.
bridge?
Reduc~ion of urban pressure on h~stor~c downtown would be a
pos~t~ve effect
What would haooen to access to M~nnesota terr~tory in Koll~ner
Park (W~sconsin)?
Development ~n the watershed can affect wastewater, nutr~en~s,
exot~c spec~es, aesthetics, transmiss~on l~ne cross~ngs
Goal ~s to protect and enhance the river
Causeway ~mprovements w~ll enhance the riverway
F~sh and w~ldl~fe habitat are unique
Remove truck traff~c from bridge
Re-exam~ne l~f~ operat~ons
Tampa, Flor~da: example of re-use of partial br~dge
Br~dge ~s a phys~cal ~mped~ment to free boat traff~ci therefore
feel ~t ~s an impor~ant env~ronmental element
VI. Next Steps and Closing Comments
Alan Steger, FHw.A
Proposed that FHWA lead process of getting agencies to wor~
together on a resolut~on of the issue by May 1, 1999.
VII. Written Comments Submitted After the Meeting
1. Cheryl Larson (resident, Stillwater)
A mom with kids and a H~storic L~ft Br~dge preservatior.~st
Would like to see truck traff~c restr~cted on the bridse
Dangerous situations-rear wheels of turning trucks come onto
s~dewalk downtown
Enforcement of restrict~ons would beg~n a pledge of good fa~th to
show that an effort is truly be~ng made to stop the
deter~oration and start the preservation of our c~ty's icon
2. Leah Peterson (resident, Stillwater)
Attend~ng meet~ng to lend local support to the lift br~dge
Br~dge is an attract~ve historic part of Stillwater
Important to keep the br~dge and the river pristine
Why consider that transportation is the most important aspect,
many other ~mportanc issues have been raised
Keen the lif~ bridae
Do not build an ugly bridge
January 27, 1999
Page 9
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F~B-01-ge MON 11:06 AM SRF CONSULTi~G GROUP INC FAX NO. 612+d7S+2d29
St. Croix River Crossing
Meeting with Advisory Council on Historic Preservation
Wednesday. January 27, 1999, 9 00 am
Washington County Historic Courthouse
Meeting Sign-in
I Name -. frganlzatlon r Address
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ST. CROIX RIVER CROSSING
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BACKGROUND
Draft Study Outline & Scoping Document 1985
Scoping Decision Document & Final Study Outline 1987
Draft Environmental Impact Statement/Section 4(f) Evaluation 1990
Section 106 Memorandum of Agreement 1994
....
Final EIS/Section 4(f) Evaluation April 1995
Record of Decision July 1995
. Section 7(a) Evaluation November 1996
U.S. District Court Decision Anril1998
...
Braun Recommendations September 1998
Memorandum of Understanding October 1998
Letter to Advisory Council on Historic Preservation to
terminate Section 106 Memorandum of Agreement December 1998
.
Si1"'6~ ~Ho-lanes tnrcugh t1cuItC'l I
limits c:pac rj
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bou.,d [.a.IlC Dangerous mte'sec',:-:
Ircre::e 'Ixe"r.oad of ac::: ce"ts I
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Rcs:ru:ted !jecrr.elrICS an daHnlcwn
S,llwate! limit trafllc 'Iew to ale lane
In ~..n dlt!!C:.cn ana IIm,t aclllly of
large '/eCllc'es to) rr.aG 't:tns
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dl.1! to rNil" :'1."15 a:~a resloe...,:I,
hlStonc c:::mmcrc al s:ru:tures
limit pcss,c.h,.!s fer ait!'iiar!
rau!lr.q ltlrc.:gn c.~
E:si:::und T 1"135 ~Na 'ares
lo,n :;roe-Iane i 1"'95 All tra'" ,c
IS u-.e!" r!!"lcteo to ore eas:..
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_ Centrol Corridor
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SECTION 4(f)
TRANSPORTATION ACT OF 1966
.
The Secretary may approve projects requiring use of
publicly owned land of a public park, recreation area, or
wildlife/waterfowl refuge, or land of a historic site of
National, State, or local significance (as determined by the
officials having jurisdiction over the park, recreation area4
refuge or site)
.
Only if:
1. There is no feasible and prudent alternative to such
use, and
2. The project includes all possible planning to minimize
harm.
23 CRF i71.135(a)(1)
.
.
.
.
WILD & SCENIC RIVERS ACT
SECTION 7(a)
". · . no department or agency of the United States shall
assist by loan, grant, license or otherwise in the
construction of any water resources project that would
have a direct and adverse effect on the values for \vhich
such river was established, as determined by the Secretary
charged with its administration."
Consensus Alternative and FEIS Preferred Alternative
.
FEB 26 '99 02:05PM JEAGUE OF MN CITIES
.
,
.
r.-,.. "f M___. C.....
c....~-n.-
A weekly IBglSlatNs update from the LeagrJS of MlflnesolB ClUes
P 1
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Number 8
February 26, 1999
FRIDAyFAX
Freezes, caps, exemptions, Oh my! Session stormy
nF Cap
Sen. Sandra Pappas (DFL-St
Paul) Introduced a bill that
would prohibit cities with more
than 15 percent of their current
tax base captured In TIF dis-
tricts from creating new or
expanding existing TIF districts.
The provisions of the bill would
apply to all cities and make
no distinctions based on unique
characterIstics of each commu-
nity. The bill has no oo-authors
and does not currently have a
House companion.
. Bleacher Safety
Sen. Gen Olson (R-Mlnnetrista)
has introduced a bill that would
address bleacher safety Issues
raised In several recent events.
The bill, S.F. 1117, would
require municipalities to adhere
to bleacher-related provisions
in the Uniform BUilding Code,
even if the municipality has
not adopted a building code
(a similar law exists for ADA
building code requirements).
Currently. the bill reqUIres all
retrofitting to occur one year
after the bill becomes law.
The bill includes a yet-to-be-
determined state appropriation.
Umited Market Value
Hearing in House
According to Chwr Ron
Abrams. the House Tax Com-
mittee will devote its hearing
on Friday, March 5 to the
discussion of several bills that
would expand the concept of
limited market value. The cur-
rent limited market value statute
prOVides homeowners With
a four-year phase-in of large
Increases in the assessor's
estimate of the property's
market value. These new
proposals would more aggres-
sively limit increases in property
values. including one proposal.
H.F. 88 authored by Rep. Bob
Milbert (OFL-South 81. Paul),
that would place an outright
freeze on property market value
Increases for homesteads,
nonhomestead residential
property, and cabins Other
proposals would limIt value
increases for all property types
to the consumer prICe Index.
The League.s membership
has adopted policy opposing
expansion of the limited market
value statute because over time
it COUld dramatically shift prop-
erty tax burdens and might
result In a system where identl-
caI properties could be taxed
at substantially different levels.
The League will testify In oppo-
SItion to these bills.
Remember the Tax Freeze?
Sen. Dave Johnson (DFL-
Bloomington) apparently
wants to freeze property
taxes next year. On Thursday.
he introduced a 27 -page bill
that would freeze next year's
property taxes. impose strict
levy limits for future years,
sunset the current aid pro-
grams. and require the Legisla-
tive Commission on Planning
and Fiscal Policy to clean up
the mess. The bill currently
has no co-authors and no
House oompamon.
Snow & Ice Immunity
ClarificatiOn
S.F. 891, (Hottinger, 0-
Mankato). an LMC-supported
imtiative to clarify the snow and
ICe accumulation limited immu-
nity, will be heard Wednesday,
March 3 In the Senate Local
Government Committee. The bill
IS deSigned to make clear which
municipality may be immune and
which municipality may be liable
In snow and ice claIms.
.
For 1IUIre W.,.,.".II 011 erl1leplllliVf iIslIa, etRIttIct GIIY IfWIIIN' of th,
LIlli'" tJl MillMsolG Cilia l,*"oHt'lUlNnIiIl RtlaMIU ...
(1$1) 281.1206 tJ, (BOO) '23-Illl
FEE 26 '39 02 06PM LEAGJE OF MN CITIES P 2
.
FRIDAyFAX ~
FUlWARv26,1999-PAG!:2
.
Amortization Prohibited nlsm to deal with one-time
S.F. 854 (Langseth, D- surpluses while the LegISlature
Glyndon)J H.F. 896 (Larsen. is also discussing other legisla- Mark your calendar
R-Lakeland) will be heard tion that would permanently cut
Monday. March 8 In the Senate income, sales, and other state March 25
Local Government Committee. taxes. With a larger estimated 1999 LMC Leglslanve Conference
This bill will prohibit local surplus, the focus on permanent Sheraton MIdway Hotel
governments from USing tax cuts could be drawn In to St Paul
amortization as an option the rebate dISCUSSIons. Much thIS annual LMCevent provIdeS
to deal with non-conforming of the additIOnal surplus IS up-to-date analysis of the
land uses. The bill's very well rumored to be from Increased IegISIatNe ISSUes affecting your
positioned and w1l1 be tremen- income tax collections, which city. The day begins With a
dously difficult for the League could bolster the arguments "big picture'" legislatIVe outlook.
to defeat. Contact your legis- for the House posibon on an Includestmely updates on key
lators and express your Income tax rebate. city concerns. and ends at the
oppOSition to the bUlln Its capItOl where members can VISit
current form. Utility Property Tax with thellleglslators.
Exemption Registration information
More, More, More Under current law, facilities
The state budget forecast to that generate electricity used AchBIce registrallon fee
be announced later today IS to manufacture or produce Members and .
expected to project an even products are exempt from BusinessAssoclateS $45
greater state budget surplus property taxabon A bill offered Non-members $55
over the next 28 months. by Sen. Steve Novak (DFL- On lite registration fee
Rumors are circulating that the New Brighton), S.F. 767. would Members and
additional surplus will be around extend this exemption to the Business Associates $65
$280 million for the balance of facility, even If it's purchased Non-members S65
this biennium, and an additIonal by an electriC utility to generate AdVanI:8reglslrallon deadline
$450 million for the 2000-2001 electricity for retail sale. In
biennium. addition, any future expansions March 22, '999
The conference committee of the facility would also be To register
on the sales/income rebate bills exempt from property taxation. Cal1the LMC Fax library at
has been meeting to try to Although thiS proposal Is not (651) 215-4039 and request
forge a compromise on a the exemption from eXistIng c1ocument1610s0
method of returning the surplus. faCIlitIes sought by the investor- Housing information
The additional forecast surplus owned utilities, It would create To reserve a hotel room please
will likely Increase the amount a Significant loophole In the contact1heSheraton Midway
legIslators are seeking for the state's property tax system. Hote~ St. Paul at (65 f I 6Q3..5603.
rebate. In addition, the forecast The bill will be heard on Thurs-
could add confUSion to the day, March 4 In the Senate
rebate dIscussions. The rebate Property Tax and Local Govern-
has been cited as the mecha- ment Budget DiviSion
.
FrOM .l\l\1tI To Nile Knese'
.
,
AMM FAX
. NEWS
February 22-26, 1999
House committee adopts
capital budget rules
T ne Hcuse Capltalln"8Stme'lt Commit,
tee apprc'Iec "iF 726 and referred It to
the l..oca, Government Committee As
amenced the 0111 nencol.rages' Iccal
governments to fellow the reYl8W process
outlined In the bill
If the bill IS enacted, a localgovemment
wanting to obtain state funds fer a local
capital project ,S encouraged to submit Its
project to the CommiSSioner of F.nance fer
review Tl"e project must be SUOMlttec by
June 1 of the odd numbered year anc will be
evaluated based on nine statutor/cnterla
The cnterla attemct tc assess the proJecfs
Imeact on the state's operating b.JCget, Jta
miSSion and the support etthe project
am01S local sove."merts
The House bill IS authored by Rep Jim
. Knoblach (P.-St Clcud) The Se'1ate 0111 has
not bee" 'learc .n the GO>l8mment Opera-
tlons Committee but the author, Sen
R chard Cohen (D-St Paul) l1as requested
a hearing
Brooklyn Park bill passes
The House anc Senate Jd:s & EconomiC
DevelcpmentCommlttees amended
and appl'C'oted leglslanon relanns; to hOUSing
Improvemen~ areas
Ul'lder currert law (Cnapter 428A), a City
can establish the area and asslst~e home
owners or hcmeowners assccratJo'1 In
fl nanclng the ImprO'wements The amended
bill drooped the spec'alleglSlatlon and
amenced the current law to permit develOp.
ment autl":ontles to Implement lt1e program
The amendment also oeletes the sunset
to senerallaw The law was sC"1eduled to
sunset In 2001 anc after ":hatcate cIties
woulc need Specl'IC authcntyto establish an
area Bo-.h bills were re-referred to "he Local
Gcvernme"tConmlttees
A.\/M Fax .vewv IS faxed penodicallJ'
to all .-tJ.IM Clty Jnanagus and
atlnunlstTators The III/on_non IS
Intended to be shared WIth
. 1IfO.J'ors. counczlmemDers and staff
Date 2/251&9 -lIIIe 7:l2 12 =1'.1
Palje :0: 0' 2
-~ '
,I I
Auociation of
Metropolitan
Municipalitie~
Pappas bill caps TIF
Sen Sandra Pappas lD-Sl Paul} has
Introduced two billS re!aong to the Tax
IncrementFlrancmg (T1F) Act
SF 923 'NQuld prchlbltthe use ol'T)F for
dlstncls certified after June 30, 1599 and
expansions of dlstrlC13 aflerthat date for
public parks and recreabonal, SOCIal and
conterencefacllJtJes SF 11 00 wol.old cap the
amount of tax mcrementtrnancmg In a c.ty
No city could have captured tax capacity
that exceeds 15 percent of the City'S total
tax capacity The lawwould be effective as
of June 30. 1999
Tax bill makes life tough for cities
I n1tatJv8s similar to those procosed In the
govemor's budget have been embod ed In
SF 1018, which IS authored by sen DaVid
Johnson (D-eloommg1cn)
Tne 0111 does nct allow Issua'1ce etan)"
new de!t (bonds, certificates, etc) after July
31, 1999 thatwould cause new del:ll: levy In
excess of 1999 del:ll: levy Allrnarl<etvalue IS
fr"...zen at the 1998 assessment level for the
1999 assessment, except fer new construe-
tier. or Improvements and thereafter
resldenbal homestead and non-homestead
propert')" IS limited to a five pen:ent mcrease
The levy rate for 2000 cannot exceec the
rate set for taxes payable 1999 Therefcre,
only new growth adds new levy dollars Any
levy decrease due to a tax capacltv
decrease would be made UD WIth a supDle-
mental state aid Thel8after, the levy limn:
Increase IS the lesser of three percent cr the
Implicit PrIce Deflator (IPD) The only
exceptions are referenda .nltrated by the
goverJ"llng boot', debt .ssued pnorto July 31,
Dog bill could expand
H F 525 would transfer the registration of
dangerous dogs from couJ"ltles to
c:tles The bill as currently drafted IS a
soecJal bdl that or.lvapplles to Anoka
County A SImilar bill was passed last year
for Cakota County
An amendment1c make the ./lncka
Count,! bill apply to all CItIes In the metro
area has oeen discussed In !-ouse and
senate committees Legislators have
requested feedback from Cities regarchng
the proposal Please contact Gene at AMM
l651-215-4001)WIth your comments
1999 or annexation or a ~n Fiscal
olspantJes IS fl'OZ2n for taxes pavable 2~0
as are levies for the purpose of amortlzmg
l.onn.ndec pensIOn liability
Tne Legislative Commlsslor on Planning
and F.scal Policy IS directed to recomme'1C
by Jan 1, 2001 a prooerty tax ar.d education
aids re'orm program, Includllig classification
and rate system, new scheel aids and
levies and aids to local gO'/ernment The
commlSSlcn may designate a task force to
adVISe It All 80"1001 and other aid programs
and the current classlflcat'on system IS
repealed etfec:tJve taxes payable 2002,
unless the legislature does not adoct a new
system The 0111 also t1shtens down a'l
school levies
House committee hears
corporations, airport bills
The House Local GC'-Iernme'1tComnlt-
tee heard the Local GO/er'1ment
Corporation Bill eMF 777) and the Relieve'
Alrcorts Bill (MF 849) thiS week
The corporations bill, which IS authored
by Reo AnJ"l Rest (D-New HCDel, would
exte'ld the sunset date fer corporations
established bv local governments and
establish a taskferce to reco."mend
pollc.es regarcling the corpora!lons The b\1I
was approved and se'1t to the Government
O::eratlons Committee
The airports bill, authcred by Reo Bar:J
Haake (R-Mounds View), was continued to
Wednesday, March 3 iestlmcnycn tne b'lI
I:egan thiS week but was not ::cmpleted
pnor to the conclUSIon of the -neetlng tIme
ljelll....aCer N.. Chamber of Com mere.
ServJngthe st CroIx ValleyArea
A WEEKLY UPDATE
FROM PRESIDENT
RANDY FULTON
439-7700 ext 11
rfultoo@sttllwaterchambercom
Friday Fax
February 26, 1999
The Friday Fax Is a service
from the Stillwater Area
Chamber C1 Commerce
Please share this Inlonnatlon
with others. Thanks
CHAMBER CALENDAR
Week of March 1-5
Monday, March 1
lake Elmo Business
Assoclatloo
Lake Elmo Inn
12'00 noon
Tuesday, March 2
Entrepreneurs ROUndtable
Chamber Office
11.30 . 1 00 P m
ThurSday, March 4
Board 01 Directors
First State Bank 01 Bayport
Oak Park Heights Branch
7 30 a m
Friday, March 5
Lunch with the Chamber
Freight House
1200 noon
H you would not hke to reCeive
any future Fnday Faxes, please
notlfy the Chamber office at
439.9390
. ('12)43,.45+4
The Legislative Session continues
to move along, The Chamber
encourages you to stay In touch ,
Senator Gary Laidig - 296-4351
Fax - 296-5241
sen.gary.laklg@senate leg state mn us
Senator Jane Krentz. 296-7061
Fax - 296-6511
san lane krentz@senate leg state mn us
Rep Ray Vandeveer - 296-4124
Fax - 296-3949
rap l8Y.vandeveer@holEeleg state mn us
Rep Mark Holsten - 296-3018
Fax - 296-8803
rap.mark hoIsten@house leg state mn us
Rep Peg Larsen - 296-4244
Fax 296-8803
rep.peg.larsen@house.legstate mn.us
Help Wanted
The Stillwater Area Chamber of
Commerce is looking for a person to
answer our busy phones, give
Information to visitors and assist With
office projects 20 hourslweek If
Interested or know of someone who
might be, please contact the Chamber
(651 )439-9390
....
Business Day at the Capitol
March 10th
Plan to attend the Annual "Business Day at
the Capnol". This ~ear the event Is being
held on Wednesday, March 10. More
In~ormatlon will reach your desk soon but
mark your calendar now so you don't plan
anything else.
....
Brick Alley Makes Changes
In Main Entrance
Construction In the maIn entrance 01 The
Brick Alley Building continues to go on
The entrance Is once again open with the
finishing touches now being completed If
In the neighborhood, take a look
~2126199
~1.4O PM
~ 1/1
.
All Cities Banquet
Comminee Meeting
Tuesday, March 9
10:00 a.m.
il Chamber Office .
The committee lor the "All Cities
Banquet" will meet on Tuesday,
March 6 at 4 00 pm Anyone
Interested In helping Is Invned Great
entertainment and food will make this
a celebration you won't want to miss.
f
....
Congratulations
Tony Lillie
Central Bank
Tony has recently been promoted to
Vice President at Central Bank. Tony
Is also Treasurer of the Chamber 01
Commerce Board of Directors
....
Information Wanted
The Friday Fax depends upon getting
current news from our members and
communny. If you have anything you
would like us to pass on to our
members, please let us know. We will .
put It In the Friday Fax
....
Thanks to the rollowlng members
ror reneWing their
Investment In the Chamber
Family ServIces St Croix
Jaime Junker, CPA
New Stillwater Project
Rockln' R Ranch
S1. Croix Bicycle & Skate, Inc.
U S Bank
Valley Trophy, Inc
We wID be listing all 01 our new and
renewing business partners In the
upcoming editions 01 the Friday Fax
and Valley Business Newsletter
.
.
FYI
February 25, 1999
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Jerry Hicks, Supervisors Ken LaBoda,
David Johnson, Louise Bergeron and Sheila-Marie
Untiedt. Also, Engineer Paul Pearson, Planner
Meg McMonigal and Attorney Tom Scott.
1. AGENDA - M/S/P LaBoda/Johnson moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Untiedt/LaBoda moved to approve the 2/11/99 Stillwater
Town Board Meeting minutes as written. (5 ayes)
M/S/P Untiedt/LaBoda moved to approve the 2/16/99 Special Stillwater Town
Board Meeting minutes as written. (5 ayes)
3. TREASURER - Claims #2378 thru #2393 and checks #13779 thru #13789 were
approved for payment.
4. BOARD OF AUDIT STATEMENT - M/S/P Johnson/Bergeron moved that having
_viewed and accepted claims and balances at regularly scheduled town board
etings through out the year, the board of audit duties as found in MN
tatute 366.20 have been satisfied for 1998. (5 ayes)
.
5 .
ATTORNEY -
1. The matter of social security back payments
is being looked into for Vic Socha.
2. M/S/P Untiedt/Bergeron moved to have the
chair sign a lease agreement with the
Washington County Agricultural Society for
use of a building on May 1, 1999. (5 ayes)
6 .
PLANNER -
1. Meg McMonigal presented the draft zoning
ordinance and comprehensive plan for the
supervisors' review.
2. A resident has asked how we can make sure
we don't miss an opportunity to secure a
trail easement when a minor subdivision is
considered.
7 .
ENGINEER -
1. Ted Axt was present to discuss his research
regarding traffic calming on Stonebridge Trail.
Consensus of the board is that a priority is
realignment for the north end of Stonebridge
Trail. Mr. Axt will keep the county and state
apprised of the situation. The supervisors will
review the rest of Mr. Axt's suggestions and
discuss the matter at the next meeting.
Stillwater Town .Board Meeting - 2/25/99
Page Two
2. Paul Pearson will research trap rock versus
pea rock for use in sealcoating.
8. STEVE NELSON. PEACE OFFICER -
1. Dog licensing and policy matters are ongoing.
2. Next month the radar unit will be certified
and readied for work on Stonebridge Trail.
9. CHRIS KEARNEY. BUILDING INSPECTOR - Chris was asked to come in
for a visit twice a year. He explained the insurance companies rating
of communities' building inspection programs. When he has been rated,
he will relay the score to the supervisors.
10. STEVE COOK. OAK WILT INSPECTOR - Steve was present to discuss the
possibility of another more aggressive oak wilt eradication program in
Stillwater Township whereby he would actively seek out oak wilt. He
will work with the attorney on an ordinance that would allow him to go
onto private property.
11. PARK COMMITTEE - David Johnson asked that the park committee identify
where there is need for the park donation funds to be spent.
12. COMPREHENSIVE PLAN - Ken LaBoda will make a presentation to the
Carnelian Marine Watershed regarding the township comprehensive plan.
13. ADJOURNMENT - Meeting adjourned at 10:10 p.m.
Clerk
Chairperson
Approved
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Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
Board of Trustees
Minutes
Annual Meeting
February 2, 1999
Members Baird, Fredell, Gorski, Hickey, Lockyear, McFayden, Myers, Nelson, Ruch
Director Bertalmlo Assistant Director Blocher
No one was absent
President Ruch called the meeting to order at 8 12 P m Minutes from the 1998 Annual
Meeting were read and approved With a motion by Hickey, seconded by McFayden
PresIdent Ruch reViewed our accomplishments and disappointments from 1998
The Board held an extensive diSCUSSion regarding the future role of the Board
President Ruch reviewed the Situation Basically, we are at a crossroads between
hands on management and administrative support as we'Ve done In the past, and an
overslghtlfund-ralslng/commmlttee relations pOSition The Board agreed that more
diSCUSSion was needed and an expanded diSCUSSion IS scheduled for February 24
President Ruch adjourned the meeting at 9 03 P m.
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Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
Board of Trustees
Minutes
February 2, 1999
Members Baird, Fredell, Gorski, Hickey, Lockyear, McFayden, Myers, Nelson, Ruch
Director Bertalmlo, Assistant Director Blocher No one was absent
1. Call to order:
PreSident Ruch called the meeting to order at 7'01 p m
2. Adoption of the Agenda:
McFayden movedlLockyear seconded adoption of the agenda with one additIon
3. Communications: PreSident Ruch Introduced the newest Board member, John Baird
4. Consent Calendar
Myers movedlLockyean seconded adoption of the consent calendar Including
payment of 1998 bills In the amount of $20, n9 20 and 1999 bills for $6,153 90
5. Hickey summanzed Issues regarding faCIlities The major effort In 1999 Will be to
remove the planters on the east Side of the bUilding and stockpile the matenals The
major Issue IS to fund and conduct a feaSibility study for the building expansIon
6,' Lockyear moved/Hickey seconded a motion to accept the Director's work plan for 1999
7. The Board moved to closed sessIon to diSCUSS the director's personnel evaluation and
the status of unton negotiations
8 Fredell movedJLockyear seconded motion to authonze PreSident Ruch to send a letter
to the WCL Board of Trustees It would ask for their assurance that there Will not be
computerltechnologyIY2K problems If the Dyntx system IS not tested. We would also
like documentation from the supplier that supports their assurance
9. Lockyear moved /HIckey seconded motion to release phase one capital budget funds
In the 1999 budget
Adjournment at 8'10 P m