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Home My WebLink About1997-09-02 CC Packet . . . CIty COUDell Meetmg No 97-21 August 19, 1997 CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-21 August 19, 1997 REGULAR MEETING 7:00 P.M. The MeetIng was called to order by VIce-Mayor Thole at 7 00 am Present Absent Also present Press Councl1members Bealka, Cummmgs, Thole, Zoller Mayor KImble (amved at 7 lOp m ) I CIty CoordInator Knesel I CIty Attorney Magnuson CIty EngIneer Eckles I Commumty Development DIrector Russell - CIty Clerk Weldon I ~.., be. tu!. JulIe KInk, Couner I MIke Marsmk, StIllwater Gazette APPROVAL OF MINUTES MotIon by Councl1member Bealka, seconded by Councl1member Zoller apprOVIng minutes of August 5, I 1997, Regular and Recessed MeetIngs, August 13, 1997, and August 14, 1997, SpecIal MeetIngs All 10 favor Mayor KImble amved at 7 lOp m OPEN FORUM A reSIdent asked If publIc testImony would be accepted dunng the Long Lake surface use dISCUSSIon (Unfimshed buslOess No 2) Mayor KImble explaIned It was not a publIc heanng, publIc testImony was taken by the Park Board and Planmng CommIssIon No testImonyj would be taken at thIs meetIng because Council had received adequate testImony InformatIon from the prevIous public hearmgs and dIrect communIcatIons from numerous reSIdents Leanne Nelson, 122 Sherburne Stree~N expressed concerns regardlOg a bUlldlOg permIt Issued 10 1985 to a nelghbonng property She stated Ithe work IS not yet completed, she had called CIty Hall several tImes, and requested actIOn by the CIty I CounCIl requested Ms Nelson to contact CIty CoordInator Knesel WIth the address of the property I CIty CouncIl Meetmg No 97-21 August 19, 1997 CONSENT AGENDA * . MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka approvmg the consent agenda. All m favor Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None 1 Resolution 97-181: DIrectmg Payment of BIlls 2 Resolution 97-185: Landscape Improvements at Meadowlark Park 3 AdvertIse for bIds for walkmg path and retaImng wall at Anez RIdge Park 4 Contractors LIcenses Automated Pool and PatIo, Oakdale, MN 5 PhYSIcal fitness eqUIpment - PolIce Dept 6 AuthorIzmg attendance of Klayton Eckles and Shawn Sanders at InternatIonal PublIc Works Congress and ExposItIon 7 Resolution 97-182: CIty contrIbutIon to commumty web-SIte 8 Resolution 97-183: 1998 rates for Blue Cross Blue Slueld 9 Resolution 97-184: Employment of KeIth Nelson as CluefMechamc STAFF REPORTS 1 CommunIty Development DIrector Russell reported a letter had been receIved from TIm Stefan, Mainstream Development PartnershIp, requestmg a workshop WIth CounCIl to determme the extent of pOSSIble CIty aSSIstance toward the Maple Island Market/Grocery store project . MotIOn by CouncIlmember Zoller, seconded by CouncIlmember Cummmgs settIng a workshop for 4 30 p m September 2, to dISCUSS a request from TIm Stefan, Mainstream Development Partnership, for CIty asSIstance for Maple Island Market/grocery store project All m favor PUBLIC HEARINGS 1 Hazel Street Ravme Drainage Improvements, Job No 9609 ThIS IS the day and tIme for the publIc heanng to conSIder the makIng of Hazel Street Ravme DraInage Improvements, pursuant to MInnesota Statutes, SectIons 429 011 to 429 111 The area proposed to be assessed for such Improvement are propertIes North of West Moore Street, East of County Road 5, South of MInnesota Zephyr Railroad, and West of North FIfth Street NotIce of the hearmg was placed m the StIllwater Gazette on August 1 and 8, 1997, and notIces mailed to affected property owners CIty Engmeer Eckles reported emergency repaIrS, as approved by CounCIl July 15, had already begun, any work precedmg the publIc hearmg would not be assessable The project costs to be dIscussed at thIS publIc hearmg would fall under the MInnesota Statute 429 assessment process CivIl Engmeer Sanders presented deSIgn and constructIon mformatIOn City Engmeer Eckles presented cost mformatIOn The Mayor opened the pubhc heanng . I Robert Solgar, 2012 Hazel Court, stated he had notIfied Pubhc Works DIrector Junker of erOSIOn problems m 1985 and had contacted CouncIlmember Thole numerous tImes He felt If the problem 2 CIty CouncIl Meetmg No 97-21 August 19, 1997 . had been addressed earlIer, the cost wbuld have been lower He also questIoned if the CIty would be paymg for the CIty owned parcel Mayor KImble stated the CIty would be assessed in the same proportIon as the resIdents for theIr lots. 2 Nancy Purcell, 2001 Hazel Street, Lso stated the reSIdents had tned to bring the repair needs to I COunCIl'S attentIon earlIer and would have cost less at that tIme ConstructIon was Inappropnate I ongmally, so reSIdents should not be assessed now She also asked if StIllwater Country Club was on the assessment hst Mayor KImble reported the CountIW Club would be assessed 3 RIck Rusga, 311 West WIllow, exJressed concerns regardmg water poolmg on the golf course and runmng through hIS lot; he suggest~d dIverting the water to East Poplar CouncIl drrected staff to go to the te WIth Mr Rosgow to revIew the flow ofwatee I He also requested mformatIOn on the assessment pohcy; Eckles stated It was payable over 10 years if It was placed on the tax statement . 4 JIm MeIer, 405 Hazel Street, stated some propertIes had sIgmficant damage due to eroSIon wluch could have been prevented If np-ra~ had been placed under the pIpe when installed m 1984 He requested the CIty complete the prJJect WIthOut addItional cost to those whose property was already damaged He also requested addttIbnal conSIderatIon be given to property owners for allOWIng access I for emergency entry He commended Shawn Sanders for lus work WIth the affected property owners. Mayor Knnble explamed that IfthJ project IS ordered, an assessment hearing will be held at another meetIng and costs to property own6rs determmed at that tIme. CouncIimember Thole suggested lanng two assessment lists, one treatmg all parcels equally and I one adJustmg for contnbutIng and benefitmg propertIes. I CIty Engmeer Eckles reported the City has not yet obtamed all necessary easements from property owners 5 Robert Solgar, 2012 Hazel Street, expressed concerns WIth replacement of vegetatIon He requested the CIty Engmeer contact lum rega!rdmg how far heavy equipment WIll go mto lus property I I The Mayor closed the pubhc hearmg MotIon by Counctlmember Thole, lnded by Counctlmember Zoller adoptmg Resolntion 97-186 ordenng Improvement for emergency repairs of Hazel Street Ravme (Job No 9610) . Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None 3 CIty CouncIl MeetIng No 97-21 August 19, 1997 2 Case No V/97-28 Tlus IS the day and tIme for the publIc hearmg to consIder a request for a vanance to the front yard setback (30 feet requIred, 15'3" requested) for constructIOn of a two story, 2000 sq ft addttIon to an eXIstmg smgle famIly resIdence at 2318 Boom Road m the RA, One FamIly ResIdentIal DIStrIct and Bluffland/Shoreland Overlay DIStnCt WIllIam C Messner, applIcant NotIce of the heanng was placed m the StIllwater Gazette on June 20, 1997, and notIces maIled to affected property owners (Contmued from 7/1/97) . Commumty Development DIrector Russell reported tlus publIc heanng had been contInued to allow for addItIonal MInnesota Department of Natural Resources (DNR) mput He stated the reVIsed proposal was consIstent WIth DNR condItIons of approval CIty Attorney Magnuson explained CouncIl could take a straw vote and dIrect staff to prepare findmgs of fact to be presented at the September 2, 1997, meetIng The Mayor opened the publIc heanng There were no requests to be heard The Mayor closed the pubhc heanng Mayor KImble stated the record contained a letter of approval SIgned by all neIghbonng property owners MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka approvmg by straw vote the request, as condItIoned by Plannmg CommISSIOn and DNR, for a vanance to the front yard setback (30 feet reqUIred, 15'3" requested) for constructIOn of a two story, 2000 sq ft addItIon to an eXIstmg smgle . famIly reSIdence at 2318 Boom Road, and dIrectmg findmgs of fact be prepared for the Sept 2, 1997, CouncIl meetmg All m favor Recessed at 8 20 P m Reconvened at 8 35 P m UNFINISHED BUSINESS I AdoptIOn of AUAR CommunIty Development DIrector Russell reported the final AUAR mcludmg mItIgatIOn plan, as mcluded m the CounCIl packet, had been submitted to the MInnesota EnVIronmental QualIty Board (EQB) The EQB reVIewed the document and made It avaIlable for addItIonal reVIew No obJectIOns were filed The MetropolItan CouncIl mdIcated they would lIke to reVIew the locatIOn of any new wells m the study area to make sure they do not adversely effect ground water flow to Brown's Creek MotIOn by CouncIlmember Cummmgs, seconded by CouncIlmember Thole adoptmg Resolution 97-187 adoptmg final AUAR, mcludmg mItIgatIon plan Ayes CouncIlmembers Bealka, Cummmgs, Thole, Zoller and Mayor KImble Nays None . 4 CIty CouncIl MeetIng No 97-21 .2 August 19, 1997 ReceIvmg RecommendatIons from Plannmg CommIssIon and Park and RecreatIon Board regardmg Long Lake surface use regulatIon CommunIty Development DIrector Russell reported that a Jomt Plannmg CommIssIon & Parks Board I meetmg was held on May 12, 1997 Issues related to lake use were dIscussed along with regulatIon I optIOns The Jomt COImmSSIon CONSIdered envIronmental, aesthetIc, recreatIOnal and the ease of and I practIcalIty of regulatIon The Jomt board voted to lImIt use to 10 horsepower WIth no personal watercraft All members were not satIsfied WIth the deCIsion but they felt tlus recommendatIon I balanced the enVIronmental concems for the lake and the natural enVIronment WIth the recreatIonal I concerns and opportumtIes Russell stated that the counCIl has receIved mdIvIdually addItIOnal I mformatIOn from those who would lIke to have no gasolIne motor use and those who would like to have up to 25 horsepower pontoonl boats allowed The AUAR mcludes addItIonal mformatIon on use and water qUalIty effects DaVId Junker, Parks Board Charr, stated the Board had receIved sIgmficant mput from reSIdents and I felt very prepared to make a recommendatIOn that balanced enVIronmental and recreatIOnal Issues Glenna BeaIka, Plannmg conumsLn, bad nothmg additlonal to report, but was avaIlable for I questIons regardmg the Plannmg <1ommIssIon recommendatIons I MotIon by Councllmember Thole, seconded by CouncIlmember Cummmgs receIVIng recommendatIOns I of Parks Board and Plannmg CommISSIon for surface water use for Long Lake, and amendIng I recommendatIon for ten horsepower b.mIt for watercraft by exceptmg pontoon boats, wluch may be I powered by motors not exceedmg twenty-five horsepower and dIrectIng staff to submIt regulatIons as I appropnate to DNR for approval All m favor I MotIOn by CouncIlmember Thole, seeonded by CouncIlmember Cummmgs to have the first readmg of I ordmance regulatmg the use and operatIon of watercraft on Long Lake All m favor 3 St CroIX Area Sports Complex RlVlewand approve plans and authonze adv~ement for b"ls I CommunIty Development DIrector Russell announced that WIth CouncIl authonzatIOn, the proJect I WIll be bId August 30-September 31 and returned to CounCIl on October 7 for a deCISIon on proJect I authonzatIOn The plans have been organIzed mto three bId optIons The estImated cost of the bId I packages are from $5,245,669 for the total arena/field house proJect WIthOUt deductIons to $3,037,757 I for arena WIth deductIOns The basIC proJect has been changed by the arclutects to reduce costs I Duane Kell, Ankeny Kell Arclutects P A presented the three optIons and deductIOns for counCIl approval . CouncIlmember Zoller stated he was concerned WIth the fact the Pubhc Works Department had not I been consulted regardmg the deSIgn plan optIon of rotatmg the field house by 90 degrees as a cost savmg measure ThIS change woJld make the pubhc works facIhty not feaSIble at thIS locatIOn He I could not support the rotatIon of ilie fieldhouse because the Pubhc Works Department IS m dIre need I of space, and currently It IS the only CIty owned land avaIlable for publIc works use . 5 City Council MeetlOg No 97-21 August 19, 1997 CouncIl questIOned If donatIons would stIll be made If the fieldhouse was constructed at a later tIme. CouncIl determmed bIds were needed to prOVIde donors WIth "hard numbers" to enable them to make . a decIsIon on donatIOn amounts Bob Bnggs, representmg the Margaret RIvers FoundatIon, stated the foundatIon support IS based on a communIty-WIde benefit He was not sure the foundatIon would support the constructIon of only the Ice arena because WIthout a field house It would not be conSIdered a WIde-based commumty faCIlIty MotIon by CouncIlmember Bealka authonzmg advertisement for bIds for hockey arena only, St CrOIX Valley Sports Complex MotIon dIed for lack of second MotIon by CouncIlmember Cummmgs, seconded by CouncIlmember Thole authonzmg advertIsement for bIds for St CrOIX Valley Sports Complex Phase I plans as they stand WIth IdentIfied alternates and both east/west and north/south onentatIons of field house MotIon failed Ayes CouncIlmember Cummmgs Nays CouncIlmembers Bealka, Thole, Zoller and Mayor KImble MotIon by CouncIlmember Cummmgs, seconded by CouncIlmember Thole adoptmg Resolution 97-190 authonzmg advertIsement for bIds for Phase I, St CrOIX Valley Sports Complex, WIth field house to be bId m east/west onentatIon, WIth follOWIng cost reductIon optIons deSIgn change for pre-engmeered roof system and metal (north) wall, add alternates for south SIde seats, alummum seats, and monument ~ . Ayes CouncIlmembers Thole, Bealka, Cummmgs and Mayor KImble Nays CouncIlmember Zoller 4 Update Sale of temtonal pnson property for downtown hotel Community Development DIrector Russell reported a letter was receIved by FAX today from M K D CapItal Corp, sent at the request of John Lange and MIchael Borum, stating that Temtonal CoalItIon, Inc, had completed an applicatIOn and submItted the reqUIred fee to M K D CapItal Corp for the fundmg of a RadIsson Hotel and SUItes located at 606 North Mam Street, StIllwater The letter stated the due dIlIgence reVIew of the applIcatIon would not be able to be completed untIl mId-November Therefore, M K D CapItal Corp, requested the CIty CouncIl gIve Temtonal CoalItIon, Inc an extensIon untIl mId-November to close on thIS property to allow tIme to complete the due dIlIgence reVIew MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka grantmg Terntonal CoalItIOn, Inc , an extensIon of closmg date for purchase of Temtonal Pnson SIte to November 18, 1997 All m favor 5 Update County Road 15 extensIOn plannmg Commumty Development DIrector Russell reported that a CR 15 Task Force meetmg was held on July 16 to develop optIons on how the study should progress The Washmgton County PublIc Works Department WIll hold a workshop WIth the County CommIssIon on August 26, 1997, and present . 6 . . . CIty CouncIl MeetIng No 97.21 August 19, 1997 three alternatIves for contInUIng the study 1) complete the EA now on AlternatIve A-2, a C Alternative and the No BuIld AlternatIve, 2) determme the No BUIld Alternative IS the appropriate alternatIve (and end the study), and 3) Place the EA on hold untIl after completIon of the TH36 Study (by MnDOT) and remove the proJect construction for the 1998-2002 CIP. County staff IS recommendmg optIon 3 Commumty Development Director Russell stated CIty planntng staff feels It IS cntIcal for the County to deSIgnate the comdor for CR 15 extenSIon at tlus tIme so landowners WIll be on notIce and the nght-of-way WIll be aVailable for road improvement when needed m the future He requested CouncIl dIrectIOn MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs drrectIng staff to attend Waslungton County CommISSIon workshop to represent CIty pOSItIon that the county deSIgnate the comdor for CR 15 extenSIOn at tlus tIme so landowners WIll be on notIce and the nght of way WIll be aVailable for road Improvement when needed m the future All m favor. 6 AuthonzatIon for LegIslatIve AssocIates, Inc , to attempt to attain State fundIng for pnson wall repaIr and restoratIon Commumty Development DIrector Russell suggested that the CIty CounCIl consIder authonzmg the CIty legIslative representatIve to represent the CIty'S mterest gettIng state fundmg support for the repaIr of the pnson wall WIth hotel Improvements to the SIte and the mcreasmg detenoratIon of the wall, It IS cntIcal the CIty attempt to get state support to preserve tlus lustoric resource and accommodate dramage through the SIte It IS estImated that $1,500 - $2,000 WIll cover costs of preparmg such legIslatIon for next year's bond act. MotIon by CouncIlmember Zoller, seconded by CouncIlmember Cummings dIrectmg Legislative AssocIates, Inc , to prepare legIslatIOn and attempt to obtaIn state fundmg for restoratIon and repair of the hIstonc pnson wall, at a cost not to exceed $2000. All m favor 7 Update Ordmance relatmg to permIts for Cellular and PCS Towers CommunIty Development DIrector Russell reported that the draft ordinance was reviewed at a publIc hearmg held by the Plannmg CommISSIon August 11, 1997 After review and publIc comments, a subcommIttee was formed to meet WIth tower company representatIves to further reVIew the ordmance; they WIll report back to the full Planntng CommISSIon at the September 8, 1997, CommISSIon meetmg The moratonum on tower constructIon WIll conclude September 3, 1997. The Plannmg CommISSIon WIll provIde recommendatIons to CouncIl at the September 16, 1997, CouncIl meetmg No actIon necessary 8 PossIble first readmg of ordmance amendmg Ordmance No 695, Estabhshmg HOspItal/MedIcal msurance for retIred CIty employees CIty Coordmator Knesel asked councIl to consIder the first readmg of an ordmance amendmg Ordinance No 695 HOspItal/MedIcal msurance for retIrees by changmg the years of servIce reqUIrement to 10 years (from the present 15 years) When Ordmance No 695 was adopted m 1988, 15 years of servIce was wntten mto the language However, some contracts had 10 years of servIce 7 City Council MeetIng No 97-21 August 19, 1997 m the language The proposed change would make the reqUIrement consIstent WIth the contract language and would standardIZe the benefit The change would have a mImmal Impact on benefit costs . MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka to have the first readmg of ordmance amendmg Ordmance No 695, EstablIshmg HospItal/MedIcal msurance for retIred CIty employees All m favor NEW BUSINESS 1 Request for TIF asSIstance for condommIum development on UBC SIte and parkmg structure over 2nd and Oltve St parkmg lot Commumty Development Duector Russell reported that the CIty receIved a preapphcatIon and applIcatIon for TIF aSSIstance from CrOIX BuIlders, Inc , (John Roettger) for a combmed condomImum - parkmg structure Housmg and parkmg for the condomImum would be provIded on the UBC SIte and the developer would bUIld a three-level plus roof 320 space parkIng structure on the OlIve Street SIte Both the condomImums and parkIng structures would be pnvately owned The developer IS requestmg 90 percent of the TIF mcrement from the condos and parkIng structure SIte to help finance the parkIng In addItIon, the OlIve/Second street parkIng lot land would be donated for the parkmg structure The developer would pay $5,000 per unIt for the condo proJect Based on the proposal tlus would equal $325,000 to $400,000 In addItIOn, the CIty IS requested to proVIde engmeenng for relocatIOn of utIlItIes that run through the UBC SIte and necessary assurances that both SItes are free of hazardous matenal (the CIty has authonzed test drIllmg on the OlIve street lot). At thIS tIme the applIcant IS requestmg councIl approval of the development and TIF aSSIstance . concept If approved then plannmg and deSIgn approval from the planning commISSIon and hIstonc preservatIon commISSIon WIll be applIed for A vanance WIll be reqUIred for the condomimum bUIldmg heIght and both SItes are located in the downtown lustonc dIStrIct All project financmg IS proVIded by the developer TIF ASSIstance IS pay as you go CounCIl confirmed to Mr Roettger that the approval would be for the concept only, and CouncIl was m no way guaranteemg TIF asSIstance, acceptance of the proJect, or the dates proposed m Mr Roettger's request Any final CIty TIF asSIstance would be dependent on proJect deSIgn, and approval by HIstonc PreservatIon CommISSIOn, CIty Plannmg CommiSSIOn, and CIty CouncIl MotIon by CouncIlmember Bealka, seconded by CouncIlmember Cummmgs approvmg the TIF request concept for condomImum development on UBC SIte and parkmg structure over 2nd and OlIve St parkmg lot and authonZIng apphcant to proceed WIth plannmg reVIews (on cIty-owned land) All m favor 2 Request to use CIty land for constructIOn of staIrway from reSIdence to St CrOIX RIver CommunIty Development DIrector Russell reported that the CIty receIved a request from Kathy and Wayne Garret and Kathy and Kelly Dnscoll to buIld a staIrway between theIr homes at 1396 and 1394 HIlltop RIdge to the St CrOIX RIver The staIrway would cross CIty land (KollIner Park) north of the bndge The CIty has concept plans to use the Kollmer Park area m the future when safer . access to the SIte can be proVIded After years of use of a stairway, It may be dIfficult for the CIty to have It removed 8 CIty CouncIl MeetIng No 97-21 August 19, 1997 . MotIon by CouncIlmember Cummmgs, seconded by Councllmember Bealka denymg request to bUIld stairway across CIty land (Kolliner Park) for access from pnvate residences to St CrOIX RIver All in favor 3 AuthonzatIon to proceed with condemnatIon proceedmgs of propertIes related to Elm Street Ravme ProJect CIty Attorney Magnuson reported that the CIty has been unable to successfully negotIate the acqUIsItIOn of the reqUIred easements to construct storm water publIc Improvements for the Fourth Street, Elm and HIckory Storm Sewer ProJect Magnuson suggested that the CIty CounCIl authonze the acqUIsItIon of certaIn lands by Eminent Domam MotIon by CouncIlmember Zoller, seconded by CouncIlmember Thole adopting Resolution 97-188 authonzmg City Attorney to proceed WIth the acqUIsitIon of certam lands by Emment Domain determmed necessary for the Fourth Street, Elm and HIckory Storm Sewer ProJect Ayes CouncIlmembers Thole, Bealka, Cummmgs, Zoller and Mayor KImble Nays None 4 ConsIderatIOn of plannmg process for update of Downtown Plan mcluding AIple property . Commumty Development DIrector Russell reported that since the preparatIon and adoption of the downtown plan m 1989-90 all of the maJor ImplementatIon components of the plan have been accomplished or are m the process of bemg aclueved. The availabIlIty of the Aiple property and changmg condItIons create a need for a plan update Russell presented several Issues that could be addressed m a plan update, sources of funds, and the Importance of downtown, commumty and agency mvolvement In the plannmg process Involvement of the CIty engmeer, parks director and finance dIrector would be cntIcal to the outcome and ImplementatIOn The plan update would be managed by the plannmg department staff WIth consultant aSSIstance as necessary MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs dIrectmg staff to proceed WIth a more detaIled work program and plannmg process dISCUSSIOn of a downtown plan update All m favor 5 ConSIderatIon of Downtown Parking Improvements for 1998 as part of Downtown Parkmg Improvement Program CommunIty Development DIrector Russell presented several parkIng improvements proposed for 1998 to be paId WIth the net revenues from the parking program Included were the resurfacmg of the Main Lot and the RIver Lot, and Improvement of the UBC Lot, Mulberry and Water Street Lot, and Mulberry and Second Lot. ThIS would add an addItIonal 95-115 parkmg spaces to the downtown supply of parkmg In addItIon, the Police Department IS requestIng a scooter and electrOnIC ticket meter . MotIon by CouncIlmember Thole, seconded by CouncIlmember Bealka dIrectmg staff to report back WIth more accurate estImate of costs and methods for financmg proposed 1998 parkmg Improvements All m favor 9 CIty CouncIl MeetIng No 97-21 August 19, 1997 6 PossIble first readmg of ordmance lImItmg development m and requmng setback from steeply sloped areas . CommunIty Development DIrector Russell presented the draft ordmance to CouncIl for a first readmg and for referral to the Planmng COmmISSIOn for publIc heanng at the meetmg of September 8. The ordmance would reqUIre new development to be located away from steeply sloped (25 percent or greater) areas The reqUIrement IS currently m effect m the bluffland/shoreland area along the St. CroIX and shoreland management area around Long, LIly and McKusIck Lakes Tlus would provIde protectIOn for the bluffland overlookmg the St CrOIX west ofTH 35-95 and m the raVIne areas m the eXIstmg CIty MotIOn by CouncIlmember Thole, seconded by CouncIlmember Bealka to have the first readmg of ordmance lImItmg development m and requmng setback from steeply sloped areas and refemng to Plannmg CommIssIon for publIc hearmg and recommendatIon All m favor 7 New off-sale 3 2% malt lIquor hcense - Cub Foods CIty Clerk Weldon reported that a request has been receIved from SuperValu Holdmgs DBA Cub Food for an off-sale 3 2 % Malt LIquor LIcense at 1801 Market Dnve MotIOn by CouncIlmember Thole, seconded by CouncIlmember Cummmgs adoptmg Resolution 97-189 approvmg new off-sale 3 2% Malt LIquor hcense SuperValu Holdmgs, Inc DBA Cub Foods . Ayes CouncIlmembers Thole, Bealka, Cummmgs, Zoller and Mayor KImble Nays None STAFF REPORTS (continued) CIty Coordmator Knesel WIthdrew hIS recommendatIOn (memo mcluded m CouncIl packet) for the sale of freon from LIly Lake Ice Arena and stated he WIll return WIth more mformatIOn at a later meetmg No actIOn necessary CIty Coordmator Knesel also updated CouncIl on the bIddmg process for workstatIons, commumcatIOns eqUIpment, and updated software BIds WIll be opened August 27 and recommendatIons wIll be brought to CouncIl at the September 2, 1997 meetmg City Engmeer Eckles updated CouncIl on the Garden and Greens Improvements He stated staffwIlI be meetmg WIth reSIdents of the development and requested CouncIl delay dIScussIon until after that meetmg No actIOn necessary CIty Coordmator Knesel commented on BUIldmg OffiCial Zepper's memo to CouncIl statmg John Roettger had not been followmg CIty procedures as It relates to the development of the proposed plat of Rose Garden AddItIOn He has not obtamed permIts on three of the four housmg unItS he has started Mr KrIesel Said the CouncIl should adVIse Mr Roettger of the need to follow CIty ordmances and procedures related to the ordmance . 10 CIty CouncIl MeetIng No 97-21 August 19, 1997 . CIty Attorney Magnuson presented a draft agreement that provIded a lImIted nght to proceed WIth constructIon wluch would define what Mr Roettger can do and fees reqUIred MotIon by CouncIlmember Bealka, seconded by Councl1member Thole adoptIng Resolution 97-190 approvIng agreement between the CIty of StIllwater and John E Roettger WIth respect to part of Block 1, ChurchIll's 2nd addItIon, and the proposed plat of Rose Garden AddItion to the CIty of StIllwater Ayes CouncIlmembers Thole, Bealka, Cummmgs, Zoller and Mayor KImble Nays None ADJOURNMENT MotIon by CouncIlmember CummIngs, seconded by CouncIlmember Thole to adJOurn to executIve SeSSIOn at 10 55 All m favor Mayor Attest CIty Clerk . Resolution 97-181 DIrectmg Payment of BIlls Resolution 97-182: CIty contrIbutIOn to commumty web-SIte Resolution 97-183: 1998 rates for Blue Cross Blue Slueld Resolution 97-184: Employment of KeIth Nelson as CluefMechanic Resolution 97-185: Landscape Improvements at Meadowlark Park Resolution 97-186: Ordenng Improvement for emergency repairs of Hazel Street RaVIne (Job No. 9610) Resolution 97-187: Adoptmg final AUAR, mcludmg mitIgatIon plan Resolution 97-188 Authonzmg CIty Attorney to proceed WIth the acquiSItIon of certam lands by Emment Domam determmed necessary for the Fourth Street, Elm and Hickory Storm Sewer Project Resolution 97-189 approvmg new off-sale 32% Malt LIquor hcense SuperValu Holdmgs, Inc DBA Cub Foods. Resolution 97-190 Authonzmg advertIsement for bIds for Phase I, St CrOIX Valley Sports Complex . 11 ... ... \.. EXHIBIT "A" TO RESOLUTION 97-191 Ace Hardware Trash Cans 22.90 Amdahl, Chris Replace Locks/Keys Cut 212.19 ~erican Flagpole & Flag City Hall Project 324.00 . moteklLusa Chair 60.19 Architectural Sales City Hall Project 1,879.00 Aspen Mills Uniforms 74.74 Assoc. of Govt. Accountants Dues 32.50 Bjorkman, Todd Weight Equipment 675.00 Bonestroo Rosene Anderllk ProfeSSional Services 1,489.25 Boomsite Consortium Website Funding 100.00 Buberl Recycling & Compost Rose Beds 3,500.00 Business Equipment Brokerage File Cabinets 2,412.94 Camas Shiely Sand 162.20 Carlson Equipment Air Compressor Breaker 1,124.64 Clarey's Recharge Extinguisher 17.50 Commumty Volunteer Service 1997 Allocation 3,00000 Complete lITIgation Services Irrigation System 2,18500 Concept Environmental City Hall Project 1,302.00 Conrad Mechanical City Hall Project 15,400.00 Construction Bulletin Ad for Bids .... 218 40 Construction Supply City Hall Project 32.00 Courier, The Newsletter/Council Proceedings 576.40 Crysteel Truck Sanders 3,923.46 Desch, Mark & Gloria Parking LeaselMaintenance 979.65 ~NR Division of Forestry CD ROM 20.00 . . J. 's Supplies Shovels/Gloves 336.88 Eddy Brothers Company TiltValves 87.42 Empson Archives Greeley HPPA Survey 9,000.00 Equipment Supply Repairs 198.81 Express Photo July Film Processing 21.64 Fire Chiefs Conference Registrations 290.00 Fire-Guard Sprinkler City Hall Project 1,537 00 Flrstaff Membership 800.00 Firstar Trust Paying Agent Fees 2,171.50 Fitzgerald, Sue Air Fare 278 00 Franklin Quest Planner 97.34 Fred's Tire TireslRepair 104.98 Gannon's Auto Body Repair Squad 1,382.40 GE Capital IT Solutions Printers 1,557.03 George W. Olsen Construction City Hall Project 25,51600 Glewwe Doors, Inc City Hall Project 2,46800 Gopher State One Call July Calls 57.75 Gordon Iron & Metal Oxygenllron 179.46 Grafix Shoppe Logos 77.21 Grainger Fan Motor 84.69 Greeder Electric Computer Cables 1,06400 ~rmon Contract City Hall Project 593 00 . arrison, Sharon Clocks, Batteries 46.19 Heritage Printing Newsletter 1,076.02 Imaglneering Consulting Services 2,726.60 -- ------..........-- - - ----- ~ , ... KAR Products Tire Supplies 68.20 Kremer & Davis City Hall Project 291.00 . Lake Management Permit Fee 20.00 . Legislative Associates Consultant Services 6,080.00 Listullndustries City Hall Project 5,496.00 Magnuson, David Legal Services 8,596.43 MASWCD Manual 50.47 Max Steininger, Inc. City Hall Project 2,669.00 Metro Electric Construction City Hall Project 10,341.00 Metro Systems Lateral File 393.16 Minn Comm Paging Service 50.80 MN County Attorney Assn. Code BooksJRegistratlon 144.99 MN State Treasurer Forfeiture . 3330 Molin Concrete Products City Hall Project 2,938.00 Mulcahy Inc. City Hall Project 4,860.00 National Business Furniture Office Table 158.00 Nat'l Trust for Historic Preservation RegistrationlHandbooks 448.00 Neenah Foundry Grates/Curb Boxes 1,865.88 Northern Water Works Sewer Pipe 522.79 Northland Concrete City Hall Project ~ 16,650.00 Otis Elevator Co. City Hall Project 1,334.00 Peterson, Craig Weight Equipment 1,140.00 Quantum Digital Imaging CopieslMaps 111.19 Quill Coffee Maker/Copy Paper 705.92 .eeds Sales & Service Mowers 1,107.54 . ight Way Caulking City Hall Project 429.00 Ron's Cabinets City Hall Project 5,924.00 Roof Tech, Inc. City Hall Project 4,166.00 Royal Concrete Pipe Manhole 120.03 Sanitor Covers & Dispenser 93.00 Shilts, Cindy Mileage 16.80 Sirchie Mask Kit 307.00 Sprint Long Distance 1.68 Stender, Jeffrey RecorderlUniforms 248.48 St. Cloud Restaurant Supply Hand Soap 37.59 St. Croix Drug Collection Fee 750 St. Croix Office Supplies Misc. Office Supplies 43.44 St. Croix Recreation Playground Equipment/Shelters 60,441.47 Tower Asphalt South 2nd Street 71,879.76 T. A Schifsky Asphalt & Tack 2,976.54 T. R. Systems Intel NetPort 346 13 Untted Building Center City Hall Project 2,949.00 Valley Truck Service Sweeper Repair 853 22 VanBergen Bellfoundries City Hall Project 184.00 Vicom Telecommunications 7,487.42 Viking Office Products Misc. Office Products 748.09 calMart Towels 26.11 . arning Lites SignslBarricades 259 87 Wasche Interiors City Hall Project 1,369.00 Washington Co. Attorney Forfeiture 66.60 Wybrite Maintenance 324 00 MANUAL CHECKS - AUGUST 1997 Blue CrosslBlue Shield ~rine's WMN Dept. of Revenue Washington County The Packaging Store Burling Northern/Santa Fe Railway ADDENDUM AT&T Wireless Burmaster, Russell NSP U. S West Washington Co Public Works August Premiums City Picnic Sales Tax/Use Tax Title Forfeiture Vehicle Shipping Purchase Downpayment 5,009.75 986.70 292.00 11.00 20.34 12,500.00 . Cellular Phones Janitorial Services Electric Phones/Long Distance McKusick Road 291.01 600.00 12,707.40 1,796.18 34704.67 387,776.33 Total Due. Approved by the City Council thJS 2nd Day of September, 1997. APPROVED FOR PAYMENT . . ... ". . . . . . RESOLUTION NO. 97 - 192 ACCEPTING BID AND AWARDING CONTRACT FOR REPAIR OF ROOF ON LILY LAKE ICE ARENA. WHEREAS, the CIty receIved bIds for the reparr of the roof on LIly Lake Ice Arena; AND, WHEREAS, It appears that Durand BUIlders ServIce, Inc IS the lowest responsIble bIdder NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: The Mayor and Clerk are hereby authonzed and directed to enter mto a contract with Durand BUIlders Service, Inc in the name of the City of StIllwater for the reparr of the roof on Lily Lake Ice Arena. Adopted by CouncIl tlus 2nd day of September, 1997 Jay KImble, Mayor ATTEST MorlI Weldon, CIty Clerk STAFF REQUEST ITEM .DEPARTMENT Parks MEE1ING DATE 9/2/97 DESCRIPTION OF REQUEST (Bnefly outlme \\hat the request IS) Request to have Durand Builders Service, Inc. to do the roof repair to the Lily Lake Arena. We Advertised for bids and only received (1) one bid . FINANCIAL INlP ACT (Bnefl) outlme the costs, If an:, that are as'5ocmted \\ Ith thIS request and the propo'5ed source of the fund~ needed to fund the request) --- The amount for the r;pairs will b~$3~,300.0~) '- '--- -- I estimated some where between $30,000 to $40,000 ADDITIONAL INFORMA nON ATTACHED YES NO / ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGill..ARL Y SCHEDill..ED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBMITTED BY ~ ,-;.?--;?';1~-- DATE P-.:26- ~:? . RESOLUTIONNO 97 -193 APPROVING TEMPORARY EMPLOYMENT OF MATTHEW CARLSON AS LABORER FOR THE PARKS DEPARTMENT BE IT RESOLVED by the City CouncIl of StIllwater, Mmnesota, that the temporary employment of Matthew Carlson as laborer for the Parks Department, from and after September 9, 1997 IS hereby approved, and that as compensatIon for servIces the Said Matthew Carlson shall receIve shall receIve a salary of $8 00 per hour Adopted by CounCIl tlus 2nd day of September, 1997 Jay Kimble, Mayor ATTEST MorlI Weldon, City Clerk . . . · DEP AR"rMENT STAFF REQUEST ITEM Parks MEETING DATE 9/2/97 DESCRIPTION OF REQUEST (Enefly outlIne "hat the request IS) To hire Matthew Carlson for Temporary Labor in the Parks Dept. Startinq Date of 9/9/1997 at $8.00 per hr. . FINANCIAL IMPACT tBnefl) outlme me costs, If any, that are as")c13ted \\ 1m t1us request and the propo'Sed source of the funds needed to fund the request) -- Budaeted for under part time salary ADDITIONAL INFORMATION A TIACHED YES NO--X..- ALL COUNCIL REQUEST ITEMS NfUST BE SUBMITIED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO TIIE NEXT REGULARL Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED INTIIE COUNCIL MATERIAL PACKET SUBMITTED BY ~~ ~- DATE s::'-..;26 - .7/ . " STAFF REQUEST ITEM DEP AR fNIENT Parks N1EETIN'G DA TE 9/2/97 . DESCRIPTION OF REQUEST (Bnefi) outline \\hat the request IS) Request to qo out for bids or quotes to install a basketball court with a (10') ten ft. fence at Staples Park. I sent out 80 letters to the people that live in that area to see what they thouaht about a Basketball Court in there area. I only had 5 people that did not want any Basketball at all. FINANCIAL 11vIPACT ()3nefl) outl1ne the costs, Ifany, that are a')')ocIated. \\lth thIS request and the propo'ied source of the fund~ needed to ftmd the request) e. --...... $25,000.00 Budqeted for under C/O for 1997 ADDITIONAL INFORMATION A IT ACHED YES NO-X- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A MINIMUlV1 OF FIVE WORKING DAYS PRIOR TO TIIE NEXT REGULARL Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBMlTIED BY ~-~- ~-- ~- DATE ph&"h ~ / /' ..- . MEMO . August 29, 1997 TO: Mayor and CIty CouncIl FROM: Klayton HEckles \1... ~~ CIty Engmeer SUBJECT: PromotIon of NICk Chavez to LIcensed Sewer Mamtenance Worker DISCUSSION: Mr Chavez has met all the requrrements of the pOSItIon of LIcensed MaIntenance Worker He recently passed hIS lIcensmg exam This qualifies Mr Chavez for a promotIon from the posItIon of Jumor Sewer Mamtenance Worker Mr Chavez has been an outstandIng employee durmg the three years he has been employed WIth the CIty RECOMMENDATION: Staff recommends that NICk Chavez be promoted to the pOSItIon of LIcensed Sewer Mamtenance Worker as per the umon contract. . ACTION REOUlRED: If CouncIl concurs WIth the recommendation they should pass a motion adoptmg ResolutIon No 97-_, PROMOTION OF NICK CRA VEZ AS LICENSED SEWER MAINTENANCE WORKER . . . . RESOLUTION NO. 97 PROMOTION OF NICK CRA VEZ AS LICENSED SEWER MAINTENANCE WORKER BE IT RESOLVED, the CIty CouncIl of the CIty of StIllwater, Mmnesota that the promotion of NIck Chavex as LIcensed Sewer Mamtenance Worker as of September 2, 1997 for a probatIonary penod of SIX months, IS hereby approved, and that as compensatIon for servIces the SaId NICk Chavez shall receIve wages and benefits With respect to Said promotIon as specIfied m the agreement between the CIty of StIllwater and Local No 49, InternatIonal Umon of OperatIng Engmeers AFL-CIO Adopted by the CIty CouncIl tlus 2nd day of September, 1997 CITY OF STILLWATER Jay KImble, Mayor ATTEST Morh Weldon, CIty Clerk DONALD L. BEBERG CHIEF OF POLICE TIMOTHY J. BELL CAPTAIN THE BIRTHPLACE OF MINNESOTA . POLICE DEPARTMENT M E M 0 RAN DUM FROM: D.L. BEBERG, CHIEF OF POLICE & TO: MAYOR KIMBLE AND CITY COUNCIL DATE: AUGUST 29, 1997 RE: ITEM PURCHASE -------------------------------------------------------------------- THE FOLLOWING ITEM IS ON THE CONSENT AGENDA FOR THE SEPTEMBER 2nd MEETING. A WHILE BACK, IT BECAME MANDATORY TO FURNISH DEFENSE LAWYERS WITH COPIES OF ANY VIDEO TAPES THAT ARE DIRECTLY RELATED TO INCIDENTS INVOLVING THEIR CLIENTS, IF THEY REQUEST THE TAPE. AN EXAMPLE WOULD . BE AN OFFICER VIDEO TAPING A SUSPECTED DRUNK DRIVER EITHER ON THE STREET WITH A MOBILE CAMERA OR WHILE TESTING THE DRIVER AT THE JAIL. WE CHARGE DEFENSE LAWYERS FOR COPIES OF THE TAPES WHEN THEY ARE REQUESTED. WHEN A PUBLIC DEFENDER IS THE DEFENSE LAWYER, A COPY OF THE TAPE HAS TO BE GIVEN TO THEM AT NO CHARGE, IF THEY REQUEST ONE. CURRENTLY WE TAKE THE ORIGINAL TAPE TO A VIDEO STORE AND PAY THEM TO HAVE THE NECESSARY COPY/COPIES MADE. I AM ASKING ~~RM~~S!9N _T~_P~B~tia~~ A VIDEO TAPE DUPLICATING MACHINE FOR THE POLICE DEPARTMENT SO WE CAN HAVE DIRECT CONTROL OVER THE PROCESS. THE COST OF THE MACHINE IS $379.00, STATE SALES TAX IS $24.64 AND THE CITY OF ST. PAUL TAX IS $1.90 FOR A TOTAL EXPENDITURE OF $405.54. I AM ALSO ASKING ~ERM~SSION.TO RETURN THE MO~EY WE GET FOR THE TAPES FROM THE DEFENSE ATTORNEYS, BACK INTO THE POLICE BUDGET TO OFFSET THE COST OF THE EQUIPMENT AND VIDEO TAPES WE HAVE TO BUY. WE HAVE THE NECESSARY MONEY IN THE BUDGET TO COVER THE PURCHASE. (THE SAME SCENARIO APPLIES TO AUDIO TAPES TAKEN BY OFFICERS AND INVESTIGATORS RELATIVE TO POLICE INCIDENTS. WE HAVE THEM DUPLICATED AT A VIDEO STORE ALSO. I AM LOOKING FOR A MACHINE TO DUPLICATE AUDIO TAPES, BUT THE ONES CURRENTLY ON THE MARKET ARE $1,000.00+ WHICH IS TOO HIGH TO JUSTIFY PURCHASING). 97-31 . 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone (612) 351-4900 · Fax (612) 351-4940 Pollee Response/Assistance 911 RESOLUTION NO. 97 - 195 ACCEPTING QUOTE AND AWARDING CONTRACT FOR STRIPPING OF THE DOWNTOWN AREA. WHEREAS, the CIty receIved bIds for the stnppmg of the downtown area, AND, WHEREAS, It appears that Stnp-A-Lot IS the lowest responsIble bIdder NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: The Mayor and Clerk are hereby authonzed and drrected to enter mto a contract WIth Stnp-A-Lot m the name of the CIty of StIllwater for the stnppmg of the downtown area Adopted by CounCIl this 2nd day of September, 1997 Jay Kimble, Mayor ATTEST MorlI Weldon, CIty Clerk . . . . MEMO August 29, 1997 TO: Mayor and CIty Counctl / Klayton H Eckles ILl! CIty Engmeer FROM: SUBJECT: Downtown Street StrIpmg ProJect 9733 DISCUSSION: Staff has obtaIned quotes for the stripmg of the downtown area The area proposed to be strIped would be some of the parking lots, crosswalks and stop lines The only bId received was from StrIp-A-Lot ThIs firm has done qUalIty work for the CIty of StIllwater m the past TheIr bId of $5,08000 appears to be a good pnce We do not have a specIfic lIne Item for strIpmg, but there IS suffiCIent funds m the seal coatmg budget to cover the strIpmg costs . RECOMMENDATION: Staff recommends that Council accept the proposal from StrIpe-A-Lot for the strIpmg of the downtown area for their bId pnce not to exceed $5,080 00. . City of Stillnater 1997 Downtown Striping . Umt Price Schedule No. Item DescriptIOn Umt QuantIty Umt Price Total Price 6" Solid WhIte Alkyd (Crosswalks) LF 3200 $ .iD $ ~S-G,6 2 24" Sohd Stop Lme - WhIte Alkyd LF 500 $ ..1 $ Jooo 3 ~" Sohd Lme - White Alkyd (Parkmg Lot) LF 3200 $ IS"' $ 't'fO ~ Zebra Crosswalks SF 520 $ .r2 $ /0'10 TOTAL BID AMOUNT $S6<lo S'1i:Lfe - A - Lo-r Company Name ~~ SIgnature ~-.J.7# q 7 Date . BIds to be received untIl 2 00 P M August 28, 1997 \vork to be Completed by September 26, 1997 Contractor to be responsible for all traffic control accordmg to Mn/Dot and MUTCD Zebra Crosswalks to be 3' by 6' wIth 3' Spacmg unless othemlse dIrected by the Engmeer Engmeer has the nght to mcrease or decrease quantItIes . RESOLUTION NO. 97-196 . RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Be It Resolved by the CIty CouncIl (the CouncIl) of the CIty of StIllwater, MInnesota (the CIty), as follows 1 ReCItals a The Internal Revenue ServIce has Issued SectIOn I 103-18 of the Income Tax RegulatIons (the RegulatIons) dealmg WIth the Issuance of bonds, all or a portIOn of the proceeds ofwluch are to be used to reImburse the CIty for proJect expendItures made by the City pnor to the tIme for the Issuance of the bonds b The RegulatIOns generally require that the CIty make a pnor declaratIOn of Its OffiCIal Intent to reImburse Itself for such pnor expendttures out of the proceeds of subsequently Issued borrOWIng, that the borrOWIng occur and the reImbursement allocatIon be made from the proceeds of such borrOWIng witlun one year of the payment of the expendIture or, Iflonger, WItlun one year of the date the proJect IS placed m service, and that the expenditure be a capItal expendtture. . c The City deSIres to comply with reqUIrements of the RegulatIons WIth respect to certam project heremafter IdentIfied. 2 OffiCIal Intent Declaration a The City proposes to undertake the follOWIng proJects described on ExhIbIt A attached hereto b Other than (I) expendItures to be paId or reImbursed from sources other than a borrOWIng or (n) expendItures permItted to be reImbursed pursuant to the tranSItion prOVISIon of Section 1 103-18(1 )(2) of the RegulatIons or (Ill) expendItures constItutIng of prehmmary expendItures as defined m SectIOn 1.103- 18 (1)(2) of the RegulatIOns, no expendItures for the foregomg proJects as IdentIfied on ExlubIt A have heretofore been made by the CIty and no expendItures WIll be made by the CIty untIl after the date of thIS Resolution c The CIty reasonably expects to reImburse the expendItures made for the costs of the deSIgnated proJects out of the proceeds of the debt (the Bonds) to be mcurred by the CIty after the date of payment of all or a portIon of the costs All reImbursed expenditures shall be capItal expendItures as defined m SectIOn 1 150- 1 (h) of the RegulatIons . . . . d Tlus declaratIon IS a declaratIon of OffiCIal mtent adopted pursuant to SectIon I 103-18 of the RegulatIons. 3 Budgetary Matters As of the date hereof, there are no CIty funds reserved, allocated on a long term basIS or otherWIse set aSIde (or reasonably expected to be reserved, allocated on a long term basIS or otherwise set asIde) to proVIde permanent financmg for the expendItures related to the proJects other than pursuant to the Issuance of the Bond Tlus resolutIOn, therefore, IS determIned to be conSIstent WIth the CIty'S budgetary and finanCIal cIrcumstances as they exist or are reasonably foreseeable on the date thereof, all WIthm the meamng and content of the RegulatIOns 4 FIlmg Tlus resolutIon shall be filed WIthm 30 days of ItS adoptIon In the publIcly avaIlable offiCIal books and records of the CIty Tlus resolutIon shall be aVailable for mspectIon at the office of the CIty clerk at the CIty Hall (wluch IS the main admImstratIve office of the CIty) durmg the normal busmess hours of the CIty on every bUSIness day untIl the date of Issuance of the Bonds 5 ReImbursement AllocatIons The CIty'S finanCIal officer shall be responsIble for makIng the "reImbursement allocatIOns" descnbed m the Regulations, beIng generally the transfer of the appropnate amount for proceeds of the Bonds to reImburse the source of temporary financmg used by the CIty to make payment of the pnor costs of the proJects Each allocatIOn shall be eVIdenced by an entry on the offiCIal books and records of the CIty maIntamed for the Bonds, shall speCIfically IdentIfy the actual pnor expendIture bemg reImbursed or, m the case of reImbursement of a fund or account m accordance WIth SectIon 1 103-18, the fund or account from WhICh the expenwture was paid, and shall be effectIve to relIeve the proceeds of the Bonds from any restnctIon under the bond resolutIOn or other relevant legal documents for the Bonds, and under any applIcable state statute, whIch would apply to the unspent proceeds of the Bonds Adopted thIS 2nd day of September, 1997 Mayor Attest CIty Clerk . EXHIBIT A L I 331, CrOlxwood Blvd $63,250 00 . . STAFF REQUEST ITEM DEP AKfMENT Parks MEETING DATE 9/2/97 . DESCRIPTION OF REQUEST (Bnefl) outhne \\hat the request IS) Request for an additional $8000.00 out of the park dedication fund for the park improvements at Ramsey Park FINANCW. IlvlPACT (Bnefl) outlme the costs, Ifany, that are as~ocIated \\Ith tlus request and the propo'5ed source of the funds needed to fund the request) . - ADDITIONAL INFORMA nON A TIACHED YES NO-L. ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A MINIMUM OF FIVE WORKIN'G DAYS PRIOR TO TIlE NEXT REGULARL Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBMITIEDBY ~ r7~ DATE ~-...27'- 77 .. RESOLUTIONNO 97 -197 ACCEPTING QUOTES AND AWARDING CONTRACT FOR THE INSTALLATION OF TWO PICNIC SHELTERS AT RAMSEY PARK WHEREAS, the CIty receIved quotes for the installation of two picmc shelters at Ramsey Park, AND, WHEREAS, It appears that Bailey ConstructIon IS the lowest responsible bIdder NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: The Mayor and Clerk are hereby authonzed and dIrected to enter Into a contract With Bailey ConstructIOn m the name of the CIty of StIllwater to Install two pIcmc shelters at Ramsey Park. ' Adopted by CouncIl tlus 2nd day of September, 1997 Jay Krmble, Mayor ATTEST MorlI Weldon, CIty Clerk . . . STAFF REQUEST ITEM .DEPARfMENT Parks NlEETING DATE 9/2/97 DESCRIPTION OF REQUEST (Bnefl) outlme \\hat the request IS) Request to have Chuck Bailev install the two picnic shelters at Ramsev Park. Bailey Constructions quote $4200.00 Eberhard Construtions quote $7350.00 . FINANCIAL INlP ACT (:Bnefl) outlme the costs, If any, that are asc;oclated \\ Ith thIS request and the propoc;ed source of the funds needed to fund the request) -- ADDITIONAL INFORMATION A TIACHED YES_ NO-1L- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO TIrE CITY CLERK A M.wIMUM OF FIVE WORKING DAYS PRIOR TO TIrE NEXT REGULARL Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL W...1ERrAL PACKET SUBMITTED BY ~ cc.-- ~. . DATE ~/;?~~~ ,/ . MEMO . August 28, 1997 TO: Mayor and City CouncIl FROM: Klayton HEckles L.:G V CIty Engineer l SUBJECT: Assessment Roll Preparation and Callmg for HearIngs for- Hazel Street Storm Sewer - Project 9631 1997 Streets (S 2nd St and Surroundmg Areas - ProJect 9716 Croixwood Boulevard Street RehabilitatIOn - Project 9724 41h Street Ravine Storm Sewer - Project 9726 DISCUSSION In order for the above projects to be certIfied to the County thIS year the assessment rolls need to be prepared and hearings held on October 71h RECOMMENDATION: Staff recommends that CouncIl authorIZe the preparatIon of the assessment rolls and call for the hearings on the above projects to be held on October 7, 1997 at 700 pm . ACTION REOUIRED: If Council concurs with the recommendatIOn, CouncIl should pass motIon adopting the following resolutions. 1. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR HAZEL STREET RAVINE STORM SEWER (pROJECT NO. 9610, L.I. 321) 2. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 1997 STREET IMPROVEMENTS (SOUTH 2ND STREET AND SURROUNDING AREAS) (JOB NO. 9716, L.I. 328) 3. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR CROIXWOOD BOULEVARD STREET REHABILITATION (pROJECT NO. 9724, L.I. 331) . . . . 4. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 4TH STREET RAVINE STORM SEWER(JOB NO. 9726, L.I. 330) 5. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE HAZEL STREET RAVINE STORM SEWER IMPROVEMENT (JOB NO. 9610, L.I. 321) 6. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR 1997 STREET IMPROVEMENTS (SOUTH 2ND STREET AND SURROUNDING AREAS, JOB NO. 9716, L.I. 328) 7. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR CROIXWOOD BOULEVARD STREET REHABILITATION (JOB NO. 9724, L.I. 331) 8. RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE 4TH STREET RAVINE STORM SEWER IMPROVEMENT (JOB NO. 9726, L.I. 330) RESOLUTION NO. 97- RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR HAZEL STREET RAVINE STORM SEWER (pROJECT NO. 9610, L.I. 321) . WHEREAS, a contract has been let and costs have been determmed for storm sewer Improvements to the Hazel Street Ravme and the contract (bid) price for such Improvement is $20,000 00 and the expenses mcurred or to be Incurred in the making of such improvement amount to $23,764 00 so that the total cost of the improvement will be $43,764.00 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA 1 The portIon of the cost of such improvement to be paid by the CIty IS hereby declared to be $23,505 67 and the portIon of the cost to be assessed agamst benefited property owners IS declared to be $20,258 33 2 Assessments shall be payable m equal annual InStallments extending over a penod of ten (10) years, the first of the InStallments to be payable on or before the first Monday m January, 1998, and shall bear mterest at the rate of 7 percent per annum from the date of the adoption of the assessment resolutIons 3 The CIty clerk, with the assistance of the CIty engmeer, shall forthWIth calculate the proper amount to be specIally assessed for such Improvement agamst every assessable lot, pIece or . parcel of land within the dIstrict affected, without regard to cash valuatIOn, as provided by law, and shall file a copy of such proposed assessment in their office for pubbc inspectIon. 4. The clerk shall upon the completIon of such proposed assessment, notify the councIl thereof Adopted by the councIl thIS 2nd day of September, 1997 Jay KImble, Mayor ATTEST. Morb Weldon, CIty Clerk . . . . RESOLUTION NO. 97- RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 1997 STREET IMPROVEMENTS (SOUTH 2ND STREET AND SURROUNDING AREAS) (JOB NO. 9716, L.I. 328) WHEREAS, a contract has been let and costs have been determmed for the street, sidewalk, water, storm and samtary sewer improvements to South 2nd Street from Willard to Orleans, Marsh, Burhngton, and Hancock Streets, between ThIrd and FIrst Streets and the contract (bId) price for such Improvement is $702,472 75 and the expenses mcurred or to be mcurred m the making of such Improvement amount to $245,865 46 so that the total cost of the improvement WIll be $948,338 21 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA 1 The portion of the cost of such Improvement to be paid by the CIty IS hereby declared to be $668,364 37 and the portIon of the cost to be assessed agaInSt benefited property owners IS declared to be $279,973 84 2 Assessments shall be payable m equal annual InStallments extendmg over a perIod of ten (10) years, the fIrst of the InStallments to be payable on or before the first Monday m January, 1998, and shall bear mterest at the rate of seven percent per annum from the date of the adoptIon of the assessment resolutlons 3 The CIty clerk, WIth the assistance of the CIty engmeer, shall forthwith calculate the proper amount to be specIally assessed for such Improvement agaInSt every assessable lot, piece or parcel of land WIthin the dIstrict affected, WIthout regard to cash valuation, as prOVIded by law, and shall file a copy of such proposed assessment In theIr office for public inspection. 4 The clerk shall upon the completIon of such proposed assessment, notIfy the council thereof Adopted by the councIl this 2nd day of September, 1997 Jay KImble, Mayor ATTEST MorlI Weldon, CIty Clerk RESOLUTION NO. 97- RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR CROIXWOOD BOULEVARD STREET REHABILITATION (pROJECT NO. 9724, L.I. 331) . WHEREAS, a contract has been let and costs have been determmed for the street, sidewalk, water, storm and samtary sewer improvements to CrOlxwood Boulevard between County Road 5 and Northland Boulevard and the contract (bId) prIce for such Improvement is $92,002.49 and the expenses Incurred or to be Incurred in the makIng of such Improvement amount to $32,200 87 so that the total cost of the Improvement will be $124,203.36 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA 1 The portIon of the cost of such Improvement to be paid by the CIty is hereby declared to be $60,951 67 and the portIon of the cost to be assessed agamst benefited property owners is declared to be $63,251.69. 2 Assessments shall be payable m equal annual mstallments extendmg over a period of ten (10) years, the first of the InStallments to be payable on or before the first Monday In January, 1998, and shall bear mterest at the rate of seven percent per annum from the date of the adoptIon of the assessment resolutIons 3 The CIty clerk, WIth the assistance of the CIty engIneer, shall fOrthWIth calculate the proper . amount to be specially assessed for such Improvement agamst every assessable lot, pIece or parcel of land withIn the dIstrIct affected, WIthout regard to cash valuation, as prOVIded by law, and shall file a copy of such proposed assessment m theIr office for publIc InSpectIon 4 The clerk shall upon the completIon of such proposed assessment, notIfy the council thereof. Adopted by the councIl this 2nd day of September, 1997 Jay KImble, Mayor ATTEST Morli Weldon, CIty Clerk . . . . , RESOLUTION NO. 97-201 RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 4TH STREET RAVINE STORM SEWER (JOB NO. 9726, L.I. 330) WHEREAS, a contract has been let and costs have been determined for storm sewer Improvements to the 4th Street Ravme and the contract (bId) prIce for such improvement is $214,301 50 and the expenses incurred or to be mcurred In the makmg of such improvement amount to $75,005 52 so that the total cost of the unprovement wIll be $289,307.02 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA 1 The portion of the cost of such Improvement to be paId by the city is hereby declared to be $162,82707 and the portIon of the cost to be assessed agaInSt benefited property owners is declared to be $126,479 95 2 Assessments shall be payable In equal annual InStallments extending over a perIod of ten (10) years, the fIrst of the InStallments to be payable on or before the first Monday m January, 1998, and shall bear Interest at the rate of seven percent per annum from the date of the adoptIOn of the assessment resolutIOns 3 The CIty clerk, WIth the aSSIstance of the CIty engmeer, shall fOrthWIth calculate the proper amount to be specIally assessed for such unprovement agaInSt every assessable lot, piece or parcel of land wIthm the dIstrICt affected, WIthout regard to cash valuation, as prOVIded by law, and shall file a copy of such proposed assessment in theIr office for public inspectIon. 4 The clerk shall upon the completion of such proposed assessment, notIfy the council thereof Adopted by the councIl thIS 2nd day of September, 1997. Jay KImble, Mayor ATTEST MorlI Weldon, City Clerk . . . .. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 4TH STREET RAVINE STORM SEWER (JOB NO. 9726, L.I. 330) WHEREAS, a contract has been let and costs have been determmed for storm sewer Improvements to the 4th Street Ravme and the contract (bId) price for such unprovement is $ and the expenses mcurred or to be mcurred m the makmg of such Improvement amount to $ so that the total cost of the unprovement WIll be $ NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA 1 The portIon of the cost of such improvement to be paid by the CIty IS hereby declared to be $ and the portIon of the cost to be assessed against benefited property owners IS declared to be $ 2 Assessments shall be payable m equal annual InStallments extending over a penod of ten (10) years, the fIrst of the mstallments to be payable on or before the first Monday in January, 1998, and shall bear mterest at the rate of seven percent per annum from the date of the adoption of the assessment resolutIons 3 The City clerk, with the asSIstance of the city engmeer, shall fOrthWIth calculate the proper amount to be specially assessed for such unprovement against every assessable lot, piece or parcel of land withm the dIStrICt affected, without regard to cash valuation, as proVided by law, and shall file a copy of such proposed assessment m theIr office for pubbc inspection. 4 The clerk shall upon the completion of such proposed assessment, notIfy the council thereof Adopted by the councIl thIS 2nd day of September, 1997 Jay KImble, Mayor ATTEST Morb Weldon, CIty Clerk eot>T& p€/e'emp../€b 9-;1- 97 ... ;. RESOLUTION NO. 97- RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE HAZEL STREET RAVINE STORM SEWER IMPROVEMENT (JOB NO. 9610, L.I. 321) . WHEREAS, by a resolution passed by the council on September 2, 1997, the CIty clerk was dIrected to prepare a proposed assessment of the cost for the Hazel Street Ravine Storm Sewer Improvements mcorporating the propertIes m the followmg descriptIon North of West Moore Street; East of County Road 5, South of Mmnesota Zephyr RaIlroad; and West of North FIfth Street AND WHEREAS, the clerk has notIfied the councIl that such proposed assessment has been completed and fIled In hIS office for publIc InSpectIOn, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1 A hearmg shall be held on the 7th day of October, 1997 in the CIty hall at 7:00 p.m , or as soon as possible thereafter, to pass upon such proposed assessment and at such time and place all persons ownmg property affected by such Improvement will be gIven an opportunity to be heard WIth reference to such assessment. 2 The CIty clerk IS hereby directed to cause a notice of the hearing on the proposed assessment to be . publIshed once m the OffiCIal newspaper at least two weeks pnor to the hearmg, and shall state m the notice the total cost of the Improvement. The clerk shall also cause maIled notice to be given to the owner of each parcel descnbed in the assessment roll not less than two weeks prior to the hearIngs 3 The owner of any property so assessed may, at anytmle prior to certification of the assessment to the county auditor, pay the entire assessment on I such property, with mterest accrued to the date of payment, to the CIty of StIllwater Treasurer No interest shall be charged If the entIre assessment IS paId withm tlurty (30) days from the adoptIon of thIS assessment. You may at anytIme thereafter, pay to the Washington County Treasurer the installment and mterest m process of collectIon on the current tax lIst and you may pay the remaming prIncipal balance of the assessment to the City of Stillwater Treasurer, With mterest accrued to December 31 of the year in WhICh such payment IS made. Such payment must be made before November 15 or interest wIll be charged through December 31 of the succeedmg year If prepayment of the assessment IS not made wIthm thIrty (30) days from the adoption of thIS assessment, the rate of mterest that Will apply IS 7 % per year Adopted by the counCIl thIS 2nd day of September, 1997 Jay KImble, Mayor . ATTEST MorlI Weldon, CIty Clerk . . . RESOLUTION NO. 97- RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR 1997 STREET IMPROVEMENTS (SOUTH 2ND STREET AND SURROUNDING AREAS, JOB NO. 9716, L.I. 328) WHEREAS, by a resolutIon passed by the counctl on September 2, 1997, the city clerk was directed to prepare a proposed assessment of the cost for the 1997 Street Improvements (South 2nd Street and Surroundmg Areas) The followmg IS the area proposed to be assessed Properties abuttmg South 2nd Street from Willard to Orleans, along with properties abuttmg Marsh, Burlmgton, and Hancock Streets, between ThIrd and First Streets AND WHEREAS, the clerk has notified the counctl that such proposed assessment has been completed and filed in his office for public inspectIon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1 A hearIng shall be held on the 7th day of October, 1997 in the City hall at 7:00 pm, or as soon as pOSSIble thereafter, to pass upon such proposed assessment and at such tlIl1e and place all persons owmng property affected by such Improvement wtll be given an opportumty to be heard WIth reference to such assessment. 2 The CIty clerk IS hereby dIrected to cause a notice of the hearing on the proposed assessment to be pubhshed once in the official newspaper at least two weeks prior to the hearmg, and shall state m the notIce the total cost of the improvement. The clerk shall also cause matled notice to be gIven to the owner of each parcel deSCrIbed m the assessment roll not less than two weeks prIor to the hearings. 3. The owner of any property so assessed may, at anytmle prIor to certification of the assessment to the county audItor, pay the entIre assessment on I such property, With mterest accrued to the date of payment, to the City of StIllwater Treasurer. No mterest shall be charged If the entIre assessment IS paid wlthm thIrty (30) days from the adoption of this assessment. You may at anytlIl1e thereafter, pay to the WashIngton County Treasurer the mstallment and interest m process of collectIon on the current tax list and you may pay the rerrnumng prmcIpal balance of the assessment to the City of Stillwater Treasurer, with mterest accrued to December 31 of the year in winch such payment IS made. Such payment must be made before November 15 or interest WIll be charged through December 31 of the succeedmg year If prepayment of the assessment IS not made withm thirty (30) days from the adoptIon of this assessment, the rate of interest that Will apply IS 7 % per year. Adopted by the councIl thIS 2nd day of September, 1997 Jay Knnble, Mayor ATTEST Morh Weldon, CIty Clerk RESOLUTION NO. 97- RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR CROIXWOOD BOULEVARD STREET REHABILITATION (JOB NO. 9724, L.I. 331) . WHEREAS, by a resolutIon passed by the council on September 2, 1997, the CIty clerk was dIrected to prepare a proposed assessment of the cost for the CrOIxwood Street RehabIlitatIOn Improvements The followmg IS the area proposed to be assessed PropertIes abuttmg Croixwood Boulevard between County Road 5 to Northland Boulevard AND WHEREAS, the clerk has notIfied the councIl that such proposed assessment has been completed and filed in hIS office for publIc inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1 A hearmg shall be held on the 7th day of October, 1997 m the CIty hall at 7.00 pm, or as soon as pOSSIble thereafter, to pass upon such proposed assessment and at such tIme and place all persons owmng property affected by such Improvement WIll be gIven an opportumty to be heard with reference to such assessment 2 The CIty clerk is hereby dIrected to cause a notIce of the hearmg on the proposed assessment to be publIshed once m the OffiCIal newspaper at least two weeks prior to the . hearIng, and shall state in the notice the total cost of the Improvement. The clerk shall also cause maIled notice to be gIven to the owner of each parcel described m the assessment roll not less than two weeks prior to the hearings 3 The owner of any property so assessed may, at anytime prior to certification of the assessment to the county auditor, pay the entIre assessment on 'such property, with mterest accrued to the date of payment, to the City of StIllwater Treasurer. No interest shall be charged if the entIre assessment IS paId wIthm thIrty (30) days from the adoptIon of thIS assessment You may at anytIme thereafter, pay to the Washmgton County Treasurer the installment and mterest m process of collection on the current tax lIst and you may pay the remammg prmcIpal balance of the assessment to the CIty of Stillwater Treasurer, with interest accrued to December 31 of the year m which such payment IS made Such payment must be made before November 15 or interest wIll be charged through December 31 of the succeedmg year. If prepayment of the assessment IS not made wIthm tlurty (30) days from the adoptIon of thIS assessment, the rate of interest that WIll apply IS 7 % per year Adopted by the councIl thIS 2nd day of September, 1997 Jay KImble, Mayor ATTEST -. Morh Weldon, CIty Clerk . . RESOLUTION NO. 97- RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE 4TH STREET RAVINE STORM SEWER IMPROVEMENT (JOB NO. 9726, L.I. 330) WHEREAS, by a resolutIon passed by the councIl on September 2, 1997, the CIty clerk was directed to prepare a proposed assessment of the cost for the 4th Street Ravme Storm Sewer Improvements IncorporatIng the properties m the follOWIng descnption The north boundary IS West WIlkIns Street, the east boundary IS North 2nd Street, the south boundary is West Laurel Street, the west boundary is North Owens Street AND WHEREAS, the clerk has notified the councIl that such proposed assessment has been completed and fIled m Ins office for public InSpectIon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. A hearIng shall be held on the 7th day of October, 1997 In the CIty hall at 7.00 P m., or as soon as pOSSIble thereafter, to pass upon such proposed assessment and at such tune and place all persons owning property affected by such improvement wIll be given an opportunity to be heard with reference to such assessment. 2 The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once m the OffiCIal newspaper at least two weeks prior to the hearIng, and shall state in the notIce the total cost of the improvement. The clerk shall also cause maIled notIce to be gIven to the owner of each parcel deSCrIbed in the assessment roll not less than two weeks prior to the hearings. 3 The owner of any property so assessed may, at any tune prIor to certrfication of the assessment to the county audItor, pay the entIre assessment on 'such property, with mterest accrued to the date of payment, to the City of Stillwater Treasurer No mterest shall be charged If the entIre assessment is paid within thirty (30) days from the adoption of this assessment You may at anytIme thereafter, pay to the WashIngton County Treasurer the Installment and Interest in process of collection on the current tax lIst and you may pay the remaInIng pnncipal balance of the assessment to the City of StIllwater Treasurer, With interest accrued to December 31 of the year in WhICh such payment IS made Such payment must be made before November 15 or Interest WIll be charged through December 31 of the succeedlllg year If prepayment of the assessment is not made within thirty (30) days from the adoptIon of thIS assessment, the rate of mterest that WIll apply is 7 % per year. Adopted by the councIl thIS 2nd day of September, 1997 .- ATTEST Jay Kunble, Mayor MorlI Weldon, CIty Clerk MEMORANDUM . TO. Mayor and Council FROM: City CoordInator SUBJECT Permanent employment and salary and longevIty schedules for Admm. Asst DATE August 29, 1997 DISCUSSIon. The consent agenda includes a resolutIon establishing the permanent employment of Marcy Cordes as AdmlDlstratIve ASSIStant and a resolution establishIng the salary and longeVIty pay schedules for the AdmimstratIve Assistant classification Marcy was hired on July 15, 1996 and her one year probationary penod ended on July 15, 1997 Durmg the past year Marcy has worked on a variety of proJects and has performed many duties . related to her pOSItIon Includmg but not lirmted to the following Community Network system CoordInated development of Local Area Network (In house networkIng) Coordinated development and mstallatIOn of new CIty hall telephone system ASSIsted on a number of City hall bUIlding constructIon Issues Updated City Job descnptions Assisted in Labor RelatIons negotIationslIssues Assisted Department heads on a variety of personnel Issues ASSIsted Department heads on recrwtment and selectIon of new employees Updated Personnel PolIcy and procedures manual (to be submitted to CounCIl In near future) Began prelImInary work on updatIng Pay Equity program Began preliminary work on Local Performance AId program Revised performance appraisal forms Coordmated loss risk control actiVItIes and claims agaInst the City Coordinated development of work safety programs and other OSHA related actIvity Updated CIty'S EEOC polIcy I am sure I am forgettmg a number of other dutIes/prOJects In any event, I am pleased WIth the work that Marcy has performed over the past year and would highly recommend the adoptIon of _. the attached resolutions I have developed the salary and longeVIty pay schedules based on . . . mternal and external pay relationslups and believe the schedules are farr and reasonable for the posItIOn RecommendatIOn CouncIl adopt resolutIons establIshing permanent employment of Marcy Cordes and establislung salary and longeVIty pay schedules for the AdmImstratIve ASSIStant classIficatIon. ~~ RESOLUTION NO 97-206 APPROVING PERMANENT EMPLOYMENT OF MARCIA CORDES AS ADMINISTRATIVE ASSISTANT BE IT RESOLVED by the CIty CouncIl of Sttllwater, Mmnesota, that the permanent full- trme employment of MarcIa Cordes as AdnllmstratIve ASSIstant from and after July 15, 1997, haVIng served a probatIonary penod of one year, IS hereby approved Adopted by CouncIl tlus 2nd day of September, 1997 Jay KImble, Mayor ATIEST Morh Weldon, CIty Clerk . . . . . . RESOLUTION NO. 97-207 APPROVING SALARY AND LONGEVITY PAY SCHEDULES FOR ADMINISTRATIVE ASSISTANT BE IT RESOL VED, by the CIty CounCIl of the CIty of StIllwater, MInnesota, that the salary and longevity pay schedules for the positIon of AdmInistratIve Assistant, as shown on attached Exlnbit A, IS hereby approved Adopted by the CouncIl tlus 2nd day of September, 1997 Jay KImble, Mayor ATTEST MorlI Weldon, CIty Clerk EffectIve January 1. 1997 EIm:x After 1 year $43,200 $44,400 Effective January 1. 1997 After 5 years $72 per month EXHIBIT A SALARY AND LONGEVITY SCHEDULES FOR ADMINISTRATIVE ASSISTANT ANNUAL SALARY After 2 years After 3 years $45,600 $46,800 LONGEVITY After 10 years After 15 years $150 per month $226 per month After 4 years $48,000 After 20 years $264 per month . . . RESOLUTION NO 97-208 APPROVAL OF PROPOSAL REQUEST NO 37 CITY HALL BUILDING PROJECT AND CHANGE ORDER NO 5 FOR A VI (AUDIO VISUAL EQUIPMENT) NOW, THEREFORE, BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, MInnesota, that Proposal Request No 37 and Change Order No 5 attached as ExhibIt A, are hereby approved, and the appropnate councIlmember and staff are hereby authonzed to SIgn the necessary forms Adopted by CouncIl tlus 2nd day of September, 1997 Jay KImble, Mayor Attest Morh Weldon, CIty Clerk . . . . MEMORANDUM TO Mayor and Council FROM City Coordinator SUBJECT City Hall construction change orders DATE August 29, 1997 DIscussIon Attached to thIs memo IS PR No 37 and AV Change order No 5 (a video projector) for the City Hall construction project along wIth schedules showing the status of the project costs It would appear that the project will be substantially complete within the next two weeks The Council Chambers needs to be carpeted (In process this day) and some minor modIficatIons need to be made to the podium and woodwork In the Chambers The A V equipment also needs to be Installed However, the A V equipment can be Installed even If the Council Chambers IS being used Therefore, It would appear that the Chambers should be available for the meeting of September 16th I can update . you further at the meeting Tuesday Finally, the City has received bids from two vendors for the Installation of the LAN system Marcy IS In the process of evaluating the bids to determine If they are reasonable and will make a report and recommendation to the Council at the next meeting This Item was not Included In the onglnal City Hall project and I am In the process of determIning whether or not there will be adequate funds to finance the LAN system out of the construction account I should have this Information by the next meeting as well Recommendation Approve PR #37 and A V Change Order No 5 for the City Hall project ~;:u . PR-37 37-1 Revise room 117 A. Wrap rnterror of room wIth 4" solid core concrete block walls 8 Provide suspended grrd cellmg with 4" of sound absorbrng rnsulatlon above grrd C Reverse door U7 to open left vs rrght D Move door 117 from west corner 4 rnches E Epoxy wall parnt. F. Caulk JOint at wail/ceIling Junction Add Two Thousand One Hundred Twenty Seven Dollars Orrginated by . $ 2.127 00 Approval 37-2 Furmsh and Install photo eye With reflector on two (2) overhead doors at east side of fIre station. Add Eloht Hundred Thirty SIX Dollars Orrglnated by $ 836 00 Approval 37-3. Exit #212A (main entry) eXit hardware modification per hardware consultant changes WIth owner. Add Two Hundred Thirty One Dollars Onglnated by $ 231 00 Approval . 37-4 Storeroom locks on doors #118 and #122 A Add Two Hundred Ten Dollars Orrglnated by $ 21000 Approval 37-5 ProVide pnvacy locks for openmgs #161 and #168 Add Three Hundred Sixteen Dollars Orrglnated by $ 316 00 Approval 37-6 Relocate coat rack m corndor #217 (Add)(Deduct)(No Change) Onglnated by $ 37-7. Remove wall hydrant m room #125 Add Two Hundred Twenty Nine Dollars Orrglnated by $ 229 00 Approval . 400 Sibley S_. SUlle 500 S. Paul ~IO~ 55101 "'I 612222 3701 CLI 612 222 -8961 BWBR '10 9505701 26-Aug 9? PR 37 P'gc 2 1997 15:0a 612-949-60aa AVI EP SALES PAGE el4 Hi .,.'ems IEJlWMIINII",: C1I In.- 81111",: CJ ".lIU] II..... II Job Name. Cr4,J J h-l/~k4t' t;~ Ie 1v-."rJ I Rev. #' 'f b I Customer Cr ~ ) ~ S' f. i I { l.Vc.~V" Customer No. ~ , S S" Tille Of Change. (At! tI V,~ O>~j L-c,J-.,,,,- &/~~ Date. g!1.r-.ufl7 ~ 1\.<. OfJ~'" I AT. P.P. UPs IUS (:. CONTRACT CHANGE ORDER = r EQUIPMENT CHANGES . Sa.. Contract II ; 3'"'70-""'- Q1Y DESCRIPnON UNIT PRICE AMOUNT "P - . Subtotal Equipmenl Add Sale-'U.. Tax Add Shipping TOTAL EQUIPMENT J PHASE # QTV /;4 IMPLEMENTATION CHANGES . Job II ?5'fD UNIT PRICE DESCRIPTION OR RATE t AMOUNT o SubtOUllmplementation Changes Add l(Deduct) ToI8' Eq.-pmenl Ullp'.....- f [0, 7 r S" ~ .... 7 Total Contrlc! Before 1I\.s Change Order f- J rv8-r~ , TOTAL REVISED CONTRACT . APPROVAL CUSTOMER: By: Date: CITY HALL PROJECT CONSTRUCTION COST UPDATE . September 2, 1997 Ongmal Cost EstImate General ConstructIon Owner's ConstructIon Items Contmgency Total Ongmal Estunate Current EstImate General ConstructIon Base bId AdditIons Approved change orders- General (Schedule B) Pendmg change orders PR #37 Av#5 Total pendmg Total AddItIons Total General Construction Add Owners Construction Items- (Schedule A) Total Current EstImate * * To be approved at thiS meetmg, September 2, 1997 $3,248,512 676,132 161.925 $4,086,569 $ 3.248.512 147,708 *33,714 . *10.785 $44.499 $192.207 $3,440,719 711.112 $4,151,831 . . SCHEDULE B SUMMARY OF APPROVED CHANGE ORDERS SEPTEMBER 2, 1997 General No 1 5,500 No 2 (PR 1 turn 8) 22,246 No 3 (PR 9) 32,120 No 4 (PR 10) 2,151 No 5 (PR 11 & 12) 20,158 No 6 (PR 13 thru 16) 21,483 No 7 (PR 17 thru 19) 9,926 No 8 (PR 20,21 and 23) 625 No 9 (PR 22, 24, 25, and 26) 20,576 PR #27 3,761 PR #28 (494) PR #30 2,260 PR #32 1,314 PR #33 445 . PR #34 3,502 PR #35 (939) PR #36 1,514 Total General $146.148 AudIO Visual AV#1 550 AV#2 555 AV#3 -0- AV#4 455 Total AudloNisual *$1 560 Total $147.708 * Included In "Owners ConstructIon Items" estimate and not Included In "pendIng change orders" on Construction Cost Update schedule . l . . . TO Planning CommIssIon FROM Sue FItzgerald DATE August 11, 1997 SUBJECT CONSIDERA nON OF REZONING FROM SINGLE FAMILY RESIDENTIAL (RA) TO lWO FAMILY RESIDENTIAL (RB) AT 713 COUNTY ROAD S. The PlannIng Commission has receIved a request from the owner of the residence at 713 County Road 5 to consIder rezonmg the parcel ThIs lot is currently zone RA - Single Family Residential A notice has been sent out to area property owners The lot currently has a single famtly house and three car garage Land to the south of the RA lot is zoned RB - Two Family Residential Land to the north is zoned RA Single Farmly Residential The CommissIOn should consider the request, hear publIc comment and make a recommendation on the rezomng to the City Council EIther the RA or RB zoning is consistent with the ComprehensIve Plan Attachments ApplIcation Form Map of Site Planning Commission Action on 8-11-97: Recommend approval 1 , PLANNING COMMISSION Aug. 11, 1997 . Present: Jerry Fontaine, chairman Glenna Bealka, John Rheinberger, Kirk Roetman, Don Valsvik, Darwin Wald, Tom Wiedner and Terry Zoller Others: Steve Russell, Community Development Director Chairman Fontaine called the meeting to order at 7:03 p.m. Mr. Roetman, seconded by Mr. Rheinberger, moved approval of the minutes of July 14, 1997; all in favor. Case No. SUP/97-41 A special use permit for office use in a residential district at 713 County Road 5 in the RA, One Family Residential District. John Roettger, applicant. Case No. ZAM/97-1 A zoning map amendment from RA, One Family, to RB, Duplex Residential, at 713 County Road 5. John Roettger, applicant. Mr. Wiedner abstained from the discussion and voting. . Mr. Roettger explained that he owned the house at 713 County Road 5 and had been approached by St. Croix Valley Life Care Center to purchase the home for use as the Life Care Center's crisis pregnancy counseling center. Regarding the requested change in zoning, he noted that the change would be consistent With neighboring properties. Mary Lou Junker, St. Croix Valley Life Care Center administrator, and Chene Morton, one of two part-time paid staff, gave a bnef history of the life Care Center and its services, hours, etc. Ms. Junker noted the agency had been operating from a home given to the agency by Lakeview Hospital and there had been no complaints from neighbors. She said the original intent had been to move the Lakeview home to a commercial property, but found that purchasing commercial property would be cost prohibitive. Steve Roettger and Thomas Loome, both speaking on behalf of the Life Care Center, reiterated the fact that it would be cost prohibitive to purchase suitable commercial property. Susan Giebler, 1601 Morningslde Drive, said she lives 10 the neighborhood near Lakeview Hospital where the Life Care Center IS currently located . and has no complaints regarding the operation. . . Mr. Fontaine noted a petition had been received signed by neighbors opposed to the project. Dick Miller, 801 Autumn Way, one of the petitioners, said the Life Care Center was a good cause, but neighbors had a number of concerns. Andrea Shrigley, 869 Autumn Way, asked what would happen with the SUP If the Life Care Center moved out of the home at some point. Mr. Russell said a condition could be added that the use would revert back to single family when and if the Life Care Center moved. Mr. Miller asked if that could be challenged in court. Mr. Russell said the condition could be done as a deed restriction. Mr. Russell alo noted the change In zoning would remain even if the home were sold. Ms. Junker said the Life Care Center would agree to the deed restnction. There was some discussion regardmg signage. The allowable signage is two square feet. It was agreed to continue the discussion regarding signage; the Life Care Center could request a variance at some point in the future if so desired. . Mr. Roetman expressed his concern about setting a precedent. He also expressed a concern about the parkmg as shown in the front. Mr. Roettger said part of the reason for the parking in front is a safety concern. Later in the discussion Mr. Roettger said the parking could be modified to allow for two cars only in front; Ms. Junker agreed to that modification. Mr. Rheinberger, seconded by Mr. Zoller, moved to approve the zoning change. Vote was 6-1, with Mr. Roetman voting no and Mr. Wiedner abstaining. Mr. Rheinberger moved to approve the special use permit as conditioned, with a deed restriction recorded that the property revert back to residential use if and when the Life Care Center vacates the property. Mrs. Bealka seconded the motion. Mr. Roetman asked if the motion could be amended to reflect the proposed parking be modified to accommodate two cars as a turn around. Mr. Rheinberger and Mrs. Bealka agreed to amend the motion to include the condition that parking be reviewed by staff. Motion passed 7-0, with Mr. Wiedner abstaining. Case No. ZAT/97-1 A zoning text amendment regulating the location and construction of commercial towers and antennas for personal wireless communication service (PWCS). City of Stillwater, applicant. . . . . ~ MAGNUSON LAW FIRM t LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NOIml MAIN STREET' SUITE #202' PO Box 438' STILLWATER, MN 55082 TELEPHONE (612) 439-9464. TELECOPIER (612) 439-5641 DAVID T. MAGNUSON RICHARD D. ALLEN MEMORANDUM TO Mayor, CIty CouncIl and Staff FROM. David T. Magnuson, StIllwater City Attorne~ August 22, 1997 DATE SUBJECT. WIlham C MessnerVanance for Shoreland and 2318 Boom Road At the last regular meeting, the CIty CouncIl heard the Messner Variance requests and based upon a straw vote, directed me to prepare Findings consistent with staff and PlannIng CommissIon recommendations. I attach the proposed Fmdings for consIderation by the CIty Council The CouncIl should consIder themselves free to adopt any addItIonal FindIngs or to correct the FindIngs that we suggest. We are happy to dISCUSS this further if anyone would lIke DTM/ds Attachment CITY COUNCIL CITY OF STILL WATER VARIANCE APPLICATION COUNTY OF WASHINGTON ------------------------------------------------------------------------------------------------------------------ In Re an ApplicatIon of William C. Messner for a vanance to the Shoreland Ordinance FINDINGS OF FACT, CONCLUSIONS OF LAW AND ORDER ------------------------------------------------------------------------------------------------------------------ On August 19th, 1997, the CIty Council of the City of StIllwater conducted a public hearing, with notice to the public and to the Department of Natural Resources to hear the applicatIon of WIlliam C. Messner, 2318 Boom Road (Messner) for a vanance to the CIty Bluffland/Shoreland Ordinance for an additIon that is closer to the St. Croix River than the reqUIrement for the shoreland setback of thirty (30) feet. The Council received and considered the staff recommendations with respect to the vanance and received and considered the recommendation of the CIty Planmng CommissIon WIth regard to the request. Following the public hearing, the City CouncIl dIrected the City Attorney to prepare for Its consideration proposed FIndings of Fact and Conclusions of Law in accordance with the Planning Commission and City Staff's recommendations At Its August 19th meeting, the CIty CouncIl considered and dIscussed the entire matter Based upon that evidence that was presented, the City Council makes the following FindIngs of Fact, Conclusions of Law and Order FINDINGS OF FACT 1. On May 19th, 1997, Messner submitted an application for a Variance for the 1 ... ~ . . . .. ,. . constructIon of two-story addition of approXImately two thousand (2,000) square feet WIth a front yard setback of 15'3". The Bluflland/Shoreland RegulatIons require a thirty (30) foot setback from the bluff line. 2. That the City CouncIl IS entItled to grant variances for a structure that mIght increase VIolatIons of a setback standard prOVIded that the new structure WIll be VIsually inconspIcuoUS in summer months as viewed by the nver 3 That the proposed use of the Messner property and the new additIon IS a reasonable use of the property. 4. Strict enforcement of the Ordinance WIth regard to the addition IS a particular hardslup that makes the enforcement of that sectIon of the OrdInance impractIcal 5 That the grantmg of a VarIance under these circumstances will not alter the essential . character of the locality since the addition will be screened from the river by vegetatIon and, therefore, is VIsually mconspIcuous from the riverway 6. That Messner will pamt the house and garage a natural color to further screen its viSIbility by blending In WIth the summer vegetation at the site. 7. That trees (Wlute PInes 6' mimmum and Green Ash 2" minimum) must be planted in front of the structure to minimize visual Impact from the River. These trees must be planted under the superviSIon of the Commumty Development DIrector. CONCLUSIONS OF LAW 1. Tlus matter is properly before the CIty CouncIl pursuant to the Shoreland Ordmance. 2 That the CIty CouncIl has legal authority to grant set back variances from the City's Shoreland Ordinance . 2 3 That by the greater weight of the eVIdence and testrmony presented at the hearing, It IS hereby determined by the City CouncIl of the CIty of Stillwater that the ApplIcant satisfied the requirements of the section of the Ordmance descnbing setback variances and when setback variances may be granted 4 That by the greater weight of the eVIdence and the testimony presented at the hearing, It is hereby determined by the CIty Council of the CIty of StIllwater that the VarIance is a minimal mtrusion into the setback area and is visually inconspIcuoUS from the riverway in the summertime. ORDER The City Council of the City of Stillwater does hereby order that the Messner's request for a vanance described In the application be and the same hereby are GRANTED, subject to all conditIons of approval set forth in the Commumty Development Director's Staff Report of August 15, 1997. Dated at Stillwater, Minnesota, this 2nd day of September, 1997 CITY OF STILL WATER Jay L. Kimble, Mayor ATTEST: Modi Weldon, Clerk 3 . ... . . . . . ... MEMORANDUM TO Mayor and Council FROM CIty Coordmator SUBJECT Second reading of ordInance amendmg Ord. No 695 - Hosp/med msurance for Retirees DATE August 15, 1997 DIscussion. As previously requested (and tabled) at the last Council meetIng, I would ask the Council to consIder the fIrst reading of an ordmance amendmg OrdInance No. 695 Hospita1/Medical Insurance for RetIrees by changing the years of service requirement to 10 years (from the present 15 years). When Ordinance No. 695 was adopted in 1988, 15 years of service was wntten into the language However, some contracts had 10 years of serVIce in the language The proposed change would make the requirement consIstent with the contract language and would standardize the benefit And as previously dIscussed the change would have a minimum impact on benefit costs. Recommendation CouncIl have first readmg of an ordmance amendmg Ord No 695 ./' 1I;A . . . Proposed Ordmance No. _ AN ORDINANCE ESTABLISHING HOSPITAL/MEDICAL INSURANCE FOR RETIRED CITY EMPLOYEES THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN SectIOn 1 Any permanent, full-tIme employee of the CIty of StIllwater hued pnor to December 31, 1988 and who retIres after ten (10) years of CIty serVIce and who IS elIgIble to receIve PERA retIrement benefits at the trme of retIrement, shall be allowed to contInue theIr hospItal/medIcal msurance coverage at CIty expense If the CIty provIded dependent coverage for hislher spouse at the tIme of the employee's retIrement, the CIty shall pay said dependent's coverage untIl death SectIon 2 Any permanent, part-tIme employee hued pnor to December 31, 1988 shall also be elIgIble to receIve hospltaVmedIcal coverage as prOVIded m SectIon 1 above, except that the expense assocIated WIth the msurance shall be prorated between the CIty and the employee on the same cost-shanng basIS as was ll'J.. effect at the tIme of rettrement. Tlus ordInance shall be m full force and effect from and after Its passage and publIcatIon accordmg to law Adopted by the CIty CounCIl of the CIty of StIllwater, MInnesota on the , 1997 day of Mayor Attest" CIty Clerk . . . . . . MEMO August 28, 1997 TO: Mayor and CIty CouncIl FROM: Shawn Sanders -7 S CivIl Engmeer SUBJECT: BId Opemng and Award of Contract 4th Street Ravme Storm Sewer - ProJect 9726 DISCUSSION BIds wIll be receIved and opened on Tuesday, September 2, 1997 at 1 00 p m for the above proJect Staff wIll prepare a memo and recommendatIOn for the meetmg Tuesday evemng -. . . CITY OF STILLWATER MEMO September 2, 1997 TO: Mayor and CIty CouncIl FROM: ~5 Shawn Sanders, CIVIl Engmeer SUBJECT: Fourth Street Ravme, ProJect 9726 DISCUSSION: BIds for the Fourth Street Ravme ProJect were opened today at 1 00 P m FIve bIds were receIved wIth the results as follows BIDDER BID AMOUNT M J RaleIgh Truckm' , Inc StIllwater, MN , MN $214,301 50 Jay Bros Inc Forest Lake, MN $220,254 86 Glenn Rehbem Excavatmg, Inc Blame, MN $250,349 00 Penn Contractmg, Inc Bla11l~, MN $263,425 00 CCS Contractmg $274,917 00 ENGINEER'S ESTIMATE $170,000 00 I wIll be present to dIscuss the bIds at the meetmg thIS evemng RECOMMENDATION: Staff recommends that CouncIl receIve the bIds and award the contract to M J RaleIgh Truckm', Inc for theIr low bId of$214,301 50 ACTION REOUIRED: If CouncIl concurs WIth the staff recommendatIOn, they should pass a motIon adoptmg RESOLUTION NO. 97-_, ACCEPTING BID AND AWARDING CONTRACT FOR FOURTH STREET RAVINE STORM SEWER (PROJECT NO. 9726) RESOLUTION NO. 97- ACCEPTING BID AND AWARDING CONTRACT FOR FOURTH STREET RAVINE STORM SEWER (PROJECT NO. 9726) . WHEREAS, pursuant to an advertIsement for bIds for the constructIon of the Fourth Street Ravme Storm Sewer, bIds were receIved, opened and tabulated according to law, and the followmg bIds were receIved complymg wIth the advertIsement, BIDDER BID AMOUNT M J RaleIgh Truckm', Inc StIllwater, MN , MN $214,301 50 Jay Bros Inc Forest Lake, MN $220,254 86 Glenn Rehbem Excavatmg, Inc Blame, MN $250,349 00 Penn Contractmg, Inc Blame, MN $263,425 00 CCS Contractmg $274,91700 . ENGINEER'S ESTIMATE $170,00000 AND, WHEREAS, It appears that M J RaleIgh Truckm', Inc of StIllwater, MInnesota IS the lowest responsIble bIdder NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: 1 The Mayor and Clerk are hereby authonzed and dIrected to enter mto a contract WIth M J RaleIgh Truckm', Inc ofSttllwater, Mmnesota m the name of the CIty of StIllwater for the constructIOn of accordmg to the plans and specIficatIons therefore approved by the CIty CouncIl and on file m the office of the CIty Clerk 2 The CIty Clerk IS hereby authonzed and dIrected to return fOrthwIth to all bIdders the depOSIts made wIth theIr bIds, except that the depOSIts of the successful bIdder and the next lowest bIdder shall be retamed unttl a contract has been sIgned Adopted by the CIty CouncIl thIS 2nd day of September, 1997 Jay KImble, Mayor . ATTEST MorlI Weldon, CIty Clerk #to . . . . TO FROM SUBJECT. DATE MEMORANDUM Mayor and CouncIl MorlI Weldon, CIty Clerk Appomtments to the Plannmg CommIssion September 2, 1997 WIth the reSIgnatIon of DavId CharpentIer the ward balance is as follows Ward 1 Ward 2 Ward 3 Ward 4 ,..J- member r ~ 1 member 3 members 3 members c.J ~ W c.{ -:;::::::- APPE8LS & LEGCL SR~'CS Fax:612-296-S229 Sep 2 '97 10.24 P 03l0~ I UIIII: '-1(~-(i I p CITYOFSmLJf'~TER : APPUCATlON FOR .4l'POINrMJi,Nr TO ADYISORY BOARDS AJVD COM14lSS10NS Name: .=re;e~e. KCclll '7 Address: ;;>-J ~ e i VC' {;, woo d Home TelcphoDe: 35 f - 0 $;4 C} .. ~- . D.,......; vie Work TdephoDt: .. r';)./ S-S9'7 "3 t. How 10118 have yOU Uved In Stillwater? ~o. 2. What StillWllCtr comD1\mity activitie. have you bcal iIrvoIwd in? 3. Please dcam"be any pIeYiout eKpCriCDCC you baWl which is .u.w.1O IIlYi:DI OD a volunteer IdvUory boIrdICOIIIIPissioa. ~ SJ:Jtt-fO,A- pl...ANNrN0 (loM ,,^/.s.~ I oIJ. 4. Do YOU have a prefened BowdIComrnidion 1bat you IN iate.etled in seMma on? Yea.lL No_ Ifyes,fillinDDeofBolrd/COmmisaioD: PLIt/J f'JIN c::, 5. Would you coaUder a altcn1ate appoimmtDt? Yes No If yea, whkh ..'1 6. PIeua describe lilY schedule CODIliet3 v,ith tile ... --"", scheclula for the bovdlcOllldaskms (i.e., routine met, weD: sdLcdules md the like). AJQIU~ . 7. Why do you wish to be on a boIJdIcemmlssiOll? -:e L,.t.1oui-O L/rL€.. 70 (2GI'JTfI!..t &U71E. 7C THe ('1(jJ/-"?JtHl.Yi.hTY- .s ~ Lr;: 7[]Et!... 8. P1c:ase describe any other relevant lAformation you would like 118 to know. .SEE f!.6SJ..JME. ..-sf Lerree. ~r SIt~Ll G;t( .... Attach MmboDll ShetU, 1t"_..1....... THIS TNFOlfMAT/ON WILL liE DlST1UlI~ 1'0 COtTNClL ANDIS CLA&VTlDA$ 'USUC bAT~ . . . . . . u..c~ClIIT- CITY OF STILLWATER APPLICAI10N FOR APPOINTMENT ~ TO ADVISOR Y BOARDS AND COMMISSIONS . Name' ~S J:-L.--L L. t.fJ..TM~ Address -' QJ\~ ~. c;, '*'~: Horn': Telephone~:~t.~_- v.. 9 8__ __ Work Telephone ~ 39 - ((O~ J1 - rs _~l?'a"II'Il_1.LU n JJIl ...."""-- 1 1-10.... lott~. bT. L ) \ I hved In ~tJllwater? ~_____~o _-I- WhIch Ward 2 Wkr Sull.. at,. ~ tmununity activItIes have you heen involved m? ~tJ ~_jo g&-'~ 3 P;C':...."e ,Je .,l.: .be 'my prevIOus e'Cpenenc.e you have whIch IS sImilar to servmg on a vol u.l1t~eI advisory board f(,onllmS~lOt1. ~" '" i ~rn il;Si..>-l o-f ,. -e.W "'";,, ".....:~ ..4-1I...".....-/.. ~U D;,.. .9.!..j _~-:J~l~ 1'k'~1 ~fo-J, ~_c.~ e6~11\"",,- -:!lGZJ~f\;o-S-\.w ~IJ. ~~ c)~ ~/e(J~,~~.">- ::..;;. (/,v,,"V. 01- "~,,.... 4 Dc' }o...~a"e a ~ fl- eJ red BoardlCommlssloh that you are intereste<J.4p servmg on? y e~ A- No _ __ If)' C's, till In name oi b .1llrdlCOmnl1sslOn J14..Vl"\J~___ Would you cotl..ider an alt,'n1.1tc c'ppc'\',lment7 Yes ~__ No __ If \ es, wJuch one? _:t__ ~ ~... -l_ \;;_~~. ___ _____ _ _ _____.____ 5 6. Plea~e d~sl;nl'le an) schedule: c.onfllcts with the regular meetmg schedules fOl the bu.lI d/l'I..ltnnll~~lon3 (1 e , routine t.ravel. work schedules and the lIke) J2Q.JJ~ ~---- 7 \\Thy do you wl~h to be on ~ b\)ardlc(\numssl<ln? ~_PJ.~A- ~N<' eo(< ;,..1 ft...<.. aD"'_"'''~. b~_~~.....'} ~ __ .pJ Q.. ~ ~ LII' ~~!1' N\, ~ b4... "'\ ~.., i -l- ~ ..., e eJ.&.....- 3 Please: des,ribt: an' other relevant mformatIon you would hke us to know ::r:. d:~,...l.~ P 10. ~^; ~~ J e e.t~ fc) -.J I ~_vI r..!.~~ . ~ ~e..n.~ \~_lt~,~_~~k~~ ......A.tlach Additionl.1! ~l'<<'et~, lrneces~nry."" 1 fIlS /,\'FOR,'t;fATIOj\' WILl. HE 1)J.'sTRJ8UTED TO COUNCIL AND IS CLASSIFIED AS PlfHLIC DA TA ()C ()l"A"_ " -or Fro~ Whitbeck & Associates, Inc. PHJNE No . 612 926 13364 Sep 132 1997 4 51PM pe~ ;;P 0:2 ';17 13':i8 I=R IiII-f SBU 61~ 94S 6">643 TO gI-'lJlil1'7.''' ~ !'\ "''!I 1ft., .... ... ~ !:1 I ....... -..co . CITY OF S'l'IUWATBB g'LlCAf70N FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS Name: ..J.rJlnes II, Nt!'/SoJ? Addrell I~II AI, (ii/lrl1 elt eO, Sf-. Home .lcl~\u:. ~3() - lif~" Woxk Tcl.phou: 9 ~s- - ~ 7.7/ 1. How Ions have you lived in Sdll'llV8tcll1 ~~ . VraIMo. Which Wud 2. Whfat SdUwater colM\Uftity aoti"ltl.,1 have you bleD invoJ~ in? SLt!!. ~i!t~()h~4 3. Please describe an)' previous experience you htve which 18 Similar to ~8 on a volunteer adviSory boardfoommtAllQD. >~~ cr 1-!-4lJ./t..,,f 4 Do yo~v. . preferred BoardlCommisJlOn that )'0\1 Ire iDtemted ill servinl Dn7 Ves No_ Ifya.flllUt.lWDlof'loerdICommiuion. P/&""/,,, Would you CONlaer an utemlte appolntme.nt? Yes _ No -L... If"... whloh one? s. '"<17 .............. 6. Please delKirlbe any sehedcl. eoDt1i~ Wlth the reauw meeting S(lbedules for the boardIc:ommissions (1 e.. routine trivel, WOfk schedules and the like) $e..t!:. 41'( tC~~I1f!"d 7. Why do you wish toO be on a boardIcommlsaion? Se~, Q.&tac-It~,( . . B Please deacribe my other relevant Information YO\I would hke us to Salow. .se e a H de h ,e4" .... Attach Addltioaa1 Sbeeu.lfnecessuy..... THIS INFORMATION WILL.6 DlSTlU.urSIJ 10 COUNCil AND 18 ClASSlFIEDAS PUBLIC DATA ~In ?Q IQ? '~'1~ .. ~ DOl';: 0:1., '101< TIJTFl. PAGE.132 It.t' . .. . . I' 4 . . . From. WhItbeck & Associates, Inc. ~HONE No 612 926 8364 Sep 132 1997 4:52PM PBl James H Nel$on (continued) Applieation for the Stillwl!ter Plan_nf! Co_lIIilllon 2 Stillwate.. ae.tivities' Since moving here ~bout one yeBT ago my wife and I have attcmdtd IiOrne Intelcstlng ~Ity meetings These mccttn88 included an annexation bnefing, and oity council rncctinSS involving hellrins'l an a stonn BOwer proje<:t and vacal1ng a city sileet In the casc of vacating a city street, this was an JmllatJve wluch my wife and I organized among a number ofhomcowncrs whose property abutted the uncut Sycamole Street between Witham and OW""l:1, We bosan by J'Csearohmg the i~&u. With the City Engincc;r'. department Dnd teamed about the procctL'J ofvl108.tmg a olty street as woll as variances fOI utJJltle~ and other relevant issues Before being voted upon by the <. 'it)' CouncJl the project. went through the Planning COmmission's review and appJoval process 3. Prior aptrienef' OUI form~ reSidence was In Minneapolis, where I attended meetings or our IlClghborhood association and became lDvolved In a traffic :rtudy program which advised the ."Neighborhood ReVltaliT.atton ProJcct (NRP)" on traffic ISsues. (NRJ) is cssential1y a neighborhood planning activity authorized by the MmDeapolts CIty Council) In general, I feel like I have JUst begun being actJvely mvolved in community service and am eager to do more, 6 Timina: eODDiets J have no known contUcts WIth the evening meetmg.. of the Planntng Commission OccaSIonally 1 travel out-of-tbe--state, but these arc not r~larly scheduled business tnps and their timmg IS somewhat controllable 7 Interest in serving on thf PI.nning Commission HaVIng been through ann~atlon and e)(peJlencing somethmg of the plaMing proce...., 8& well as becoming Camilli'lr With the City F..nginccr's office and some of what it oversees, made me quite interested in the planning process as II whole. which is why 1 am mating this application WhIle 1 am tau-Iy new to Stdlwater the propelty we own has been In my wife's family for more man seventy-five years, Ind she was born here, so we feel as though we do have a real stake in Stillwater's future (Her Great Grandparents arrived tn Stillwater during the 1870's ) 8 Othu relevant infonnation. I have a degree in Geological Engincenng from the University of Anzona (1982) Technical knowledge obtained through this degree may be relevant to some of the concerns in the pldlUlJJ1g proce~8 Also. 1 am CUI reodv an Assistant Vice President ofInformation Systems fur a diY1slon of United Hcalthcare rorporatlon This expcnence gives me a fairly broad background In bu~lne9s, budgeting and !ltrategic planning, whIch could be useful to the Stlllwater Planning Conumssion . . . . ~ MEMORANDUM TO Mayor and CouncIl FROM. Morh Weldon, CIty Clerk SUBJECT Appomtments to the Planmng COmmISSIOn DATE August 29, 1997 DISCUSSIon The followmg member resIgned before hIs appomtment was fimshed from the StIllwater Planmng CommissIOn DaVId CharpentIer W4 AdvertIsement for tlus vacancy was publIshed m the StIllwater Gazette as reqwred by the CIty Charter The follOWIng people have applIed to fill tlus vacancy Russell Hultman James Nelson Terese Koenig WI W2 W3 RecommendatIon CouncIl approve one appomtment for a term endmg 12/31/98 to the StIllwater Planmng COmmISSIOn r CITY OF STILL WATER Memorandum To: MIke Marsmk StIllwater Gazette From: Morh Weldon, CIty Clerk Date: July 18, 1997 Subject: Pubhc InformatIOn NotIce "Nonce of Vacancy" VIA FAX: 439-4713 Please pnnt the follOWIng InformatIon (not a legal) Monday, July 21, 1997 Notice of Vacancy - Planning CommissIon The CIty of StIllwater IS seekmg resIdents Interested In serVIng on the Planmng CommissIon TIus appomtment would be to fill an unexpIred term ending December 31, 1998 The Plannmg CommIssIon conducts pubhc heanngs on applIcatIOns for special use permIts, condI tIonal use permIts, varIances to the ZOnIng ordmance, subdIVISIOns, and other areas covered by the ZOnIng OrdInance The ComImssIon conSIsts of nIne members and meets monthly Term 3 years Letters of mterest should be submItted to the CIty Clerk, 216 N 4th Street, no later than 430 pm August 21, 1997 , . . . .# . . . tJ 1 1<. . - . /''''' r .- '" Russell L. Hultman 1021 S. Sixth St. Stillwater, MN 55082-5711 Work: 439-1105 (Day) Home: 439-3798 uJ~ July 14, 1997 Via Facsimile Mr Steve Russell Community Development Director City of Stillwater 216 N Fourth St Stillwater, MN 55082 Re Planning Commission Vacancy Dear Mr Russell As a resident of the City of Stillwater, I naturally take an Interest In the Issues faced by our local government It has been brought to my attention that there are presently two vacancies on the City of Stillwater Planning Commission Please accept thiS letter as application for appointment to one of these two vacancies I have background In construction with both my family construction business and as a supervisor for a large commercial construction firm While employed with the University of Minnesota, I was directly Involved with the planning and facIlitation of the construction of the University of Minnesota Hospital In the course of my present employment, I work alongSide engineers, planners, project supervisors, bUilding offiCials and architects on a Wide vanety of residential and commercial projects I feel that I have the skills and qualities necessary to serve as a contnbutlng member of the Stillwater Planning CommiSSion If you desire personal or profeSSional references, please do not hesitate to give me a call at the numbers indicated above Thank you for your consideration Sincerely, ~cf JluL-irrwJ Russell L Hultman RH/Jah .. James H Nelson 1411 North Carnehan Street StIllwater, Mmnesota 55082 430-4969 1fJJ-' . August 20, 1997 StIllwater Planning COmmISSIOn CIty Hall Re Planning COmmISSIOn Vacancy In this evemng's Gazette I read that there IS an unexpIred term to fill on our Planning COmmISSIOn and that persons WIth interest need to forward a letter to your office by August 21 st Please consIder this a notIficatIon of my interest In fillIng out that term To give you some background InformatIon, I am an AsSIstant VIce PresIdent ofUmted BehaVIoral Health, a speCIalty company WIthin Umted Healthcare, and manage InformatIon systems development I have a degree in geolOgical engineering Hobbies Include home . Improvement and gardemng I have a strong Interest In urban planning and am partIcularly Interested In our local planning as my WIfe and I expect to be long-term reSIdents here Stillwater's future IS our future If you are Interested In speaking WIth me about this opportumty you can reach me eIther at the above number or at work, 945-6771 Should you have a need for addItIonal documents such as a resume, please let me know and I will forward one to you Thank you for consIdenng me as a candidate for this pOSItion sm:~~ ames H Nelson . ,. . . . r ......,"'/ v , IRE<CE~\(lIE[) AUG 2 0 1997 ~~ .,. : ,/ August 20, 1997 (j)'? Ms. Morh Weldon, CIty Clerk CIty of Stillwater 216 N Fourth Street Stlllwater, Minnesota 55082 Re: Stillwater Planning Commission Vacancy Dear Ms. Weldon. I am wnting to express an mterest m the vacant position on the Shllwater Planrnng CommISsIon. I have attached a resume for Information on my education and work hIstory. In additIon to that, I was prevIously a member of the Plannmg CommIssIon for New Scandia Township I served in that capaCIty for apprmamately 2 ~ years, ending m July 1992 when I moved to StIllwater My expenences on the New Scandla Plannmg CommISSIOn involved pubhc hearmgs on: major and mmor subdIvIsIons, concept plans, vanance requests, easements, and condItional and speCIal use permIts. I have also attended several workshops and contmumg legal education on the tOpIC of planrnng, zomng, and land development. I am mterested in conmbutmg to the Stillwater Commumty by parhcipatmg on the Plannmg CommISsIon. I have a strong mterest m tlus area as well as expenence and education, as indIcated on my resume and m thIS letter. Please feel free to contact me for further InformatIon and/ or references. I look forward to hearmg from you. Smcerely, ~ - {i~ ~/~- Terese Koemg (j 212 BIrchwood DrIve Stlllwater Mmnesota 55082 351-0549 ' WORK HISTORY TERESE M. KOENIG 212 Birchwood Drive Stillwater, Minnesota 55082 (612) 351-0549 (H) (612) 215-5993 (W) . February 1995 to present May 1992 to Feb 1995 February 1987 to May 1992 Director, Appeals, Legal Services & Criminal Investigations Division Minnesota Department of Revenue St. Paul, Minnesota Manage and oversee the work and operations of the Division. Act as General Counsel for the Minnesota Department of Revenue. Manage division budget and personnel. Develop and review tax legislation, provide testimony before legislative comnuttees. Sales, Special, & MinnesotaCare Tax System Manager Minnesota Department of Revenue St. Paul, Minnesota Coordinate research and planning on internal tax-related operations, and external information and assistance services. Oversee work with legal, economic, and policy analysts to develop, design and evaluate proposals for changing the tax system. Review tax system procedures and impacts with taxpayer organizations, focus groups, and employees. . Attorney Mznnesota Department of Revenue St. Paul, Minnesota Provided legal advice in the areas of sales, use, and special taxes. Drafted legislation, presented department bills and provided testrmony before legislative committees. Developed policy, monitored bills, performed legal research, conducted tax training sessions. . 1 . EDUCATION University of Minnesota Law School Minneapolis, Minnesota Juris Doctor, 1986 Dean's List College of St. Scholastica Duluth, Minnesota B.A. Healt.1,. Information Administration, cum laude 1983 National Dean's List Sr. Loretta Leadership Award nominee PROFESSIONAL ORGANIZATIONS . Minnesota State Bar Association -Tax Section -Public Law Section Washington County Bar Association OTHER PROFESSIONAL EXPERIENCE University of Minnesota Law School Legal Aid Clinic Minnesota Department of Revenue Affirmative Action Committee Speaker - various tax issues: -Minnesota Institute of Legal Education -Tax Section, Minnesota State Bar Association -Minnesota Certified Public Accountants Society -Tax Executives Institute -Minnesota Association of Public Accountants . 2 . . . TO. FROM SUBJECT DATE MEMORANDUM Mayor and Council MorlI Weldon, City Clerk Appointments to the Human Rights COmmIssion September 2, 1997 With the resIgnatIon of Steven Bloom and the expIratIon of five terms on the Human RIghts CommissIOn the ward balance is as follows Ward 1 Ward 4 2 members 1 member ". Note. Bill KImker was recommended by the Human RIghts Commission and no application was receIved from hIm . . . MEMORANDUM TO Mayor and Council FROM Modi Weldon, City Clerk SUBJECT: AppoIntments to the Human Rights Commission DATE. August 29, 1997 DIScussion. The terms of the follOWIng members have expIred from the Stillwater Human RIghts Commission as of 6/20/97 and they are not requesting reappointment. Mary Lowse Memkheim WI ZbIgniew WIeckowski WI Karen Bergren W 4 AnuaBmun~em W4 Pat Hanson W4 Resigned as of 04/23/97 Steven Bloom W3 Advertisement for these vacanCIes were published as required by the City Charter. The following people have applied to fill these vacanCIes. HeIdi PressleIn Mary Peroceschi Bill KImker Annette Tryon Peggy Perry Demse Carlson \ W1~ n WI __ ~c)( W2~ W3 W4 W4 (See attached letter from Elizabeth Tomten, Human Rights Commission Chairperson) RecommendatIon. CounCIl approve five appomtments for terms ending 6/20/99 and one appoIntment to fill an unexpired portIon of a term endmg 8/20/98 to the Stillwater Human RIghts Commission. \)fw\AN R1Glf7'S "'t-~ ---..,~-- ('O4#~ .;.~ /' -''''''':;:'' ~ ..............,.~ 4' /' :......... '~\J\ S ' - . ~ ~ , '\.~ 0 ~,;( \''1. HARMONY RESPECl' DIGNITY MEMORANDUM DATE: August 21, 1997 TO: Mayor and CIty CouncIl FROM: ElIzabeth Tomten, Human RIghts CommIssIon Chairperson SUBJECT: VacancIes on CommIssIon The Human RIghts COmmISSIOn recommends the followmg CItIzens to fill openmgs on our board Demse Carlson, BIll KImker, Mary Perocesclu, Peggy Perry, HeIdI Presslem, and Annette Tryon. Thank you for your consideratIon Stillwater Human Rights Comml:''>lon · Stillwater City Hall · 216 North Fourth Street · Stillwater MN 55082 . . . Date. 8-;;;"7- '17 CITY OF STILL WATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS . Name: j)Q.oY\ l'SQ./ E. C..o. r--l<;^ n Address:ll.OJ p~'(' kCl ~ Lo..\fl e J ... - - . (}Jq Home Telephone: 351-=...9 L/ g fl Work Telephone: a qi--::Sf? 7 L/. 1 How long have you lived in Stillwater? a I Yrs€) L./ Which Ward What Stillwater community activitIes have you been involved in? WorK ~V'b..V\s' ionG 3. Please describe any previous experience you have which is similar to serving on a volunteer advisory board/commission. ~i~~ . 4. Do y~u )lave a preferred Board/Commission that you are interested in serving on? Yes~ No lfyeS,fillinnameOfBoard/COmmission:~ Would you consider an alternate appointment? Yes >( No If yes, which one? L~b"f'CA.'f'Y J3c"n.\d..) l-\~Y"i+.o.~\L. fresex\Jat-l0 n 6. Please describe any schedule conflicts with the regular meeting schedules for the f'J board/commissions (Le., routine travel, work schedules and the like). ene..-- 5. Why do you wish to be on a board/commission? , . 0- ~'fo'VV\6bi V\G. -the- :\Ja.Y\C.EJY\e.vrt '* h~\vron flC\htIs \V'\ s-uf{Wo.i:.e.~ ...J * * * * Attach Additional Sheets, if necessary~ * * 0 THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA . .. Denise E Carlson 1101 Parkwood Lane Stillwater, MN 55082 351-9482 (home) 297-3874 (work) Apn19, 1996 Stillwater City Council 216 N. 4th St StIllwater, MN 55082 Dear Council Members I have learned from Louise Watson, a current member of the Stillwater Human Rights Commission, that there is or soon will be a vacancy on that board I would like to offer my application to become a member of the Stillwater Human Rights Commission. My husband, 17-year-old daughter and I moved to Stillwater in December of 1995. It has been a long-term goal of ours to live in this city, to which we have felt drawn for many years Now that we are settled, I would like to become part of the community and get InVolved in something where I can be of service In my present job as manager of the Reference Department at the Minnesota Historical Society, I have had the opportunity to build a diverse workforce and to foster a work environment in which everyone feels accepted and productive. For four years now, we have maintained a goal of having a 10% of our staffmembers come from populations of color I also serve on the Society's ADA advisory committee and am responsible for making sure that the Society's library meets all accessibility requirements. Like Louise, I am a member of the Bahai Faith. Bahais believe strongly in the concept of the oneness of IrIan kind, that all races are equal in the sight of God. We celebrate and work to promote unity in diversity I am excited about the possibility of becoming a part of Stillwater's human rights efforts and being able to contribute something to a community of which I already feel a part. I have enclosed a copy of my current resume for your information. I look forward to hearing from you in the event that there is an opening on the Commission ~inCerelY, '~~~t.e~.:~\) I emse E Carlson :tiYL/ . ~ . . DENISE E. CARLSON 1101 PARKWOOD LANE .ILLWATER, MN 55082 CAREER HISTORY 612/351-9482 (HOME) 612/297-3874 (WORK) Head of Reference, MInnesota HIstoncal SOCIety, Saint Paul, MInnesota]anuary 1992 - present AdmInistratIve ResponsibIlities: · Overall responsIbIlity for the Minnesota Hlstoncal SOCIety's Research Center program. ThIs Includes pubhc reference servIces, patron mstructIon, program promotIon, matenals retneval and storage, and Copy Center operatIons · Manage a department of 30 full and part-tIme staff · Draft and adrmmster a budget m excess of $700,000.00 · Develop new sources of revenue through grant applIcatIons and creatIon of mcome- produCIng achvIties · Work toward the larger goals of the Society through collaboratIon wIth other departments, most notably the EducatIon, ExlubIts, and Hlstonc SItes programs · Plan for long-range goals of the Department · Estabhsh annual workplan based on pnoritIes of the SocIety and long-range Department goals · Secure resources necessary to complete the Department's workplan .sonnel Management ResponsibihtIes: · Supervise 13 full-time direct reports · Overall responsibihty for recruIting, luring, training, motIvatIng and evaluating all '! Department staff · Schedule staff working the publIc reference desks · BuIld a more diverse staff · Establish and maintain a umfIed, productIve work enVIronment Pubhc SeIVlce ResponsIbilitIes: · Work approximately eight hours per week on the public reference desks, Including turns In Thursday evemng and Saturday rotations · Teach public mim-classes whIch introduce patrons to the Research Center and its collections · Conduct specIal tours and onentatIon seSSIOns for profeSSIOnal groups, the pubhc and other MHS staff · Handle specialIzed requests, complamts and dIffIcult patron encounters wIth the goal of creating a Win-Win situatIon: fully meet the patron's needs within the legal and resource constraints of the InstItutIon PublIc RelatIons ResponSIbilItIes: · Promote the use of the collectIons wIthm the SOCIety, to ItS members and to the publIc at . large · IdentIfy groups who would most benefIt from the Research Center program and concentrate marketing efforts m these areas · Reach a more culturally and ethmcally dIverse clIentele · Market the Research Center program stateWIde Derose Carlson/ Page 2 · Develop networks wIth sundar hIstorIcal and mformatIon-based orgamzatIons and . collaborate on resource-shanng wherever possIble SpecIfIC AccomplIshments: · Successfully supervIsed the move of the SOCIety's collectIons to ItS new headquarters · BuIlt a smgle reference servIces team out of two staffs whIch had been physically, adrmmstratIvely and plulosophIcally separate for nearly 20 years · Implemented a new, centralIzed reference program · Increased number of patrons by 68% m fIrst year of operation m the new Research Center facIlIty SpeCIfIC AccomplIshments contmued · ImtIated onentatIon sessions for fIrst-tIme users and students, resurrected mlm-class program · ImtIated a quarterly patron newsletter · Spearheaded use of volunteers m the Research Center; went from 0 to 40 volunteers m two years · Expanded Department mternslup program; now have a full complement of mterns every term · Streamlmed retneval and Copy Center support serVIces · EstablIshed partnerslups WIth Metronet, the Metropolitan multI-type library network, and CALCO, the CapItol Area . LIbrary CooperatIve · Restructured Reference Department to mcrease clencal staff, thus freeing up professional staff hme for more direct patron contact · Conducted first patron survey m twelve years and orgamzed first-ever Research Center focus groups · Used data from survey and focus groups as basis for a strategIc planning process for the Department Reference Services Supervisor, James J. HIll Reference LIbrary, Samt Paul, MmnesotaSeptember 1988 - January 1992 AdmInIstrative ResponSIbIlItIes: · Worked closely WIth Head of PublIc SerVIces to plan for needs of Reference ServIces SectIon · Scheduled desk and off-desk hours of eIght profeSSIOnal lIbrarIans WIth goal of maXImIzing serVIce to publIc whIle at the same tIme facIlItatmg the completion of other reference-related projects · Developed, Implemented and momtored a staffmg resources survey · Drafted the Reference SerVIces SectIon annual budget · ChaIred the Reference SerVIces meetmgs; chaIred and served on several mter- departmental task forces . Personnel Management ResponsIbilItIes · Screened and mtervlewed candIdates for Reference Staff pOSItIons; made hIrmg recommendatIons to Head of PublIc SerVIce and ExecutIve DIrector · DesIgned and Implemented a trammg program for new Reference Staff members , Demse Carlson/ Page 3 . . SupervIsed work of Collection Development, Extended Reference and Online Searching Coordinators . Scheduled regular contInuing educatIon opportumtIes for staff, mcludIng monthly VISItS to other lIbraries and attendance at conferences and workshops . Carned out annual performance evaluations and quarterly performance updates for all Reference Staff members PublIc Service ResponsIbIlItIes: . DesIgned and Implemented the dIVISIon of reference service into separate In-house and telephone operatIons . Worked regular slufts at the reference desk and performed extended reference searches . Selected matenals in the subject areas of management and human resources development Pubhc RelatIons ResponsIbIiItIes: . Coordinated productIon of m-house publIcatIons, mcludmg bIbhograplues and brochures, clIent newsletter and Index to Mllltlesota Busmess Penodlcals . Coordinated in-house tours and external speakmg engagements by Reference Staff members; made presentatIons to numerous professional and educatIonal groups · Developed a survey of clIent needs . ImtIated the practIce of qualIty control call-backs for Extended Reference and Online Searching operatIons . ImtIated Saturday student orientation tours . . Maintained contacts with public and academIC libranes, as well as bUSiness and commumty groups Reference Librarian, James J. Hill Reference LIbrary, Samt Paul, MinnesotaSeptember 1975 - August 1988 Reference and Information Services DutIes: . PrOVIded telephone and in-person reference servIce m business, commerce and related subject areas . Performed onlIne searches usmg DIALOG, BRS and DOW JONES . Developed in-house reference tools, includmg a subject guide to the libraries' penodIcals collectIon . Used IBM-PC word processing and file management programs · Kept track of reference statIstics . Scheduled desk hours for reference staff members and trained and supervIsed student aIdes . Co-developed and served as flISt coordmator of Extended Reference serVIce . PartICIpated In selection of materIals and collectIon maintenance actIvities PublIc RelatIons Duties: . Made presentatIons about HIll LIbrary to numerous groups and classes . . Coord mated LIbrary's booth at the Small Busmess Marketplace for three years . DeSIgned and compIled brochures and booklists . Served as ActIng Head of PublIc ServIces, February - June 1987 .' I Denise Carlson/ Page 4 Graduate Library Assistant, MINITEX Reference ServIces, UmverSIty of MmnesotaSeptember 1975 - December 1975 . · Answered research questIons referred by publIc and academic lIbrarIes throughout the State · Served as temporary Head of MINITEX Reference ServIce, October - December 1975 EDUCATION · M A, LIbrary SCIence, UmversIty of Mmnesota, March 1976 · B A., SOCIology, University of Minnesota, June 1971 · Contmumg educatIon credIts m management and marketmg of lIbrary servIces through Speaal LIbrarIes A~socIatIon and the Mmnesota LIbralles As~ocIatIon PROFESSIONAL MEMBERSHIPS · SpeCIal LibrarIes AssociatIon, served as Memberslup ChaIr and DIrector of MInnesota Chapter · Women HIstorIans of the Midwest · MIdwest Arcluves Conference · CapItol Area LIbraries Cooperative, served as treasurer 1993-95 PuBLICATIONS . · "James J. HIll Reference LIbrary - Help for the Small Business," m Home-Based and Small Buszness Network, v. 3, no. 2, Apnl/May/June 1989 · Book reVIews m the "Busmess/Twm CItIes" sectIon of the St. Paul Pioneer Press · Indexes to The Gold Book, a dIrectory of Twm CItIes' advertIsmg and public relatIons firms and The Brown Book, a dIrectory of Twm Cities' arclutectural and engmeering firms for use In doing reference work at Hill · Review of Wlzlte Captives Gender and EthnzClty on the American Frontler, by June Nanuas, for WHOM Newsletter, 1994 References available "pon request. . , .. . . . Date. 8~7/f7 . . , CITY OF STILLWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS Name: /Tl4.g R../;,,,- 1fn..,,,...s du:. Address: (1tJ q - ,,~ /J.1/Jl- ~ ~" I w ~r tJL Home Telephone: q.39 - tft.J:fr::; Work Telephone: A/A- 1 ~o. J Which Ward How long have you lived in Stillwater? 2. What Stillwater community activities have you been involved in? ~~~~~9.J 3. Please describe any previous experience you have which is similar to serving on a volunteer advisory board/commission. 41A- 4. Do you have a preferred Board/Commission that you are interested in serving on? Yes .,/ No If yes, fill in name of Board/Commission: ~ , iJ'-~ Would you consider an alternate appointment? Yes No If yes, which one? 5. 6. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (Le., routine travel, work schedules and the like). AI/A . 7. Why do you wish to be on a board/commission? ~ dkd~ -'.Ltbf' 8. Please describe any other relevant information you would like us to know **** Attach Additional Sheets, ifnecessary**** THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA JULY 2, 1997 STILLWATER CITY COUNCIL 216 N 4TH ST STILLWATER, MN 55092 TO WHOM IT MAY CONCERN I'M INTERESTED IN SERVING ON THE LOCAL HUMAN RIGHTS COMMISSION I'M MAINLY INTERESTED IN MATTERS RELATED TO ACCESSIBILITY I WOULD LIKE TO SEE ALL PARKS EQUIPPED WITH WIDE, EVEN WALKWAYS FOR PEOPLE WHO REQUIRE ASSISTIVE DEVICES (CANES, WALKERS, WHEELCHAIRS ETC) ALSO I FEEL IT'S IMPORTANT FOR THE CITY TO PROVIDE RAILS ON BOTH SIDES OF STAIRS ON PUBLIC PROPERTY, FOR INSTANCE THE MAIN STREET STAIRS ON THE SOUTH END OF TOWN (THE BOTTOM STAIRS ARE MISSING THE RIGHT HAND ASCENDING RAIL I THINK THE COMMISSION WOULD BE SERVED WELL BY A WATCH DOG WHO WOULD MAKE A POINT OF CHECKING ON BUSINESS OWNERS WHO HAVE FAILED TO MAKE THEIR BUSINESSES ACCESSIBLE THERE ARE NUMEROUS ISSUES THAT NEED TO BE ADDRESSED I'M WILLING TO GIVE MY TIME AND ENERGY TO WORK ON THOSE AND ANY OTHER HUMAN RIGHTS MATTERS THAT NEED ATTENTION THANK YOU FOR YOUR CONSIDERATION SINCEREL Y, m,,'1' 1<. &n, Ck5ck: MARY R PEROCESCHI 809 S 6TH AVE STILLWATER, MN 55082 439-4470 , . . . lJate .6 -~ .-"11 CITY OF STILL WATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS ~4 . Name~i"?er(y Address:~~ Home Telephone:~-~ Work Telephone:..3S:J- ::l.2.I::'/ 1 How long have you lived in Stillwater? 1:L~0. Which Ward 2. . What Stillwater community activities have you been involved in? . ~~~~~JJ-;;:J~7n~~~ 3. Please describe any previous experience you have which is similar to serving on a volunteer ad~mmission. ~ arpN\.... ~- ~ . 4. Do you have a preferred Board/Commission that you are interested in serving on? Yes No ~ If yes, fill in name of Board/Commission: 5. Would you consider an alternate appointment? If yes, which one? Yes No 6. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (Le., routine travel, work schedules and the like). ~ '.1:~Am -b LD:oo'tW\ M"'Ift '. I~-ihu(s. 7. Why do you wish to be on a board/commission? ..b I 0 HocJud. J irJ;OI... . 8. Please describe any other relevant infonnation you would like us to know. . .... Attach Additional Sheets, if necessary.... THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA Stillwater City Council City Hall 216 North 4th St. Stillwater . August 24,1996 Dear Council Members, I would like to be considered for a position on the Stillwater Human Rights Commission. I have long had an interest in issues of human rights and the ways societies deal with their citizens. I would be a committed and active member of the Cpmmission and would enjoy serving. I have a breadth of experience that will help me in serving on the Commission I have lived in Stillwater for 13 years I am currently employed as a Speech-Language Pathologist at Courage St Croix in StillWater. At Courage St Croix, I work towards rehabilitation of adults and children with congenital and acquired disabilities I worked for many years as Cub Master and then Scout Master of a Boy Scout Troop for developmentally delayed adolescents. I served on the Board of the Ramsey Action Program and served on the Missions Committee of the United Methodist Church where I coordinated our service to the food shel( accompanied the church youth to a mission project in T~essee and worked toward congregation education of international human rights issues. ' J. I can contnoute to the work of the Human Rights Commission from the perspective of a professional working with the disabled and a compassionate resident of Washington County. . Sincerely; ~E4' 307 Edgewood Ave Stillwater, MN 55082 430-9423 " . . ... . Date: 8'" 21-TI- Name: l-\eldl CITY OF STILLWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS ? re..C;S{ e 1 V\ ~ l ~ ?+. , SfiUwa...-k.v- , /)J.:L Address: lDl~ Home Telephone: Work Telephone: z.. Z. 2 - ~ 0 ., 0 1. 4 @)Mo. How long have you lived in Stillwater? Which Ward 2 What Stillwater community actiVItIes have you been involved m? · Sm Bu&., i\l..~ (~wne.......s wi ~+nLY'". , f4t(MbA, of- I;'''l~k, L~~ClN\ , 7~t 6mt~,,-.fc.. 5~1 ~kV\c;Lt~f iNt S-nllw~ P.....hl,(., <;~bls · ~~r,t Gt-~ ~I ~k....V\s~~~ WltS~'ttJ--fokCmn~~ht St.vvi~~. 3. Please describe any previous experience you have which is similar to serving on a volunteer advisory board/commission. --P("lbY ,b~lrd e~fpe.V'~e.J"lUS \/of,""" "P,.'\\ft\.-k. V\o"'-'P~t o..OjX\-CA. L5. 4. Do you have a preferred Board/Commission that you are interested in serving on? Yes ~ No If yes, fill in name of Board/Commission: ~o...V'\ "l<, c,lA~ ~ tn, 5S~O .., \ 5. Would you consider an alternate appointment? If yes, which one? Yes No v. 6. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (Le., routine travel, work schedules and the like). N!A. 7. Why do you wish to be on a board/commission? \'Jell't"..lIP 'I n 4tu. ,M.,.;S ~ ~ -~ ':)\..l..y ~5e' , 8. Please describe any other relevant information you would like us to know wcyk:,. wi fa.wLiHe-; CJt d~vv"s.t.. c...t.J kre.~ tt~ " <?oc)oJ} W1)",~ ~,~ st Q~ .... Attach Additional Sheets, if necessary.... THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA I am writing In regards to the open positions you have available on the Human Rights Commission I have attended the most recent meeting of this group and would be willing to serve on this commiSSion T Heidi M Pressleln 1017 So 1st St Stillwater, MN 55082 July 3, 1997 City of Stillwater 216 N 4th St Stillwater, MN 55082 To Whom This Concerns, I am Interested In the mission of the group and pleased that the commiSSion has bee formed here In Stillwater I have been a supporting member of the national commission and look forward to becoming Involved With the efforts on a local level I can be reached at 439-7523 If you should have any questions or deSire to reach me regarding this letter Sincerely, () ~n,y~~ Heidi M Pressleln Date Y(2.:? (;'7 .. CITY OF STILL WATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS . Name: I!IJue-rre. ~'7tJN Address: {5<5'J lI,^u/.J05tsAJ L/J Home Telephone: 'f3'1,.;2(J;2'1 . t<J~ : , . ~/f7EfZ.; M fJ 5"508' 2... Work Telephone: Pill- 1. How long have you lived in StIllwater? ;:)... Y rslMo. Which Ward 2. What Stillwater community activItIes have you been involved in? Cd ()fJ.AG{e. 'V": Gem-x /-raPE.. ffo CJ S 1::- 3. Please describe any previous experience you have which is similar to serving on a volunteer advisory board/commission. ~ ~ow;::-~:;;P)U~ff: ~ Ci?l ~ . ~ ~(l.S ) - fJ'..,(jurt:~1L lhfh:Stf/l-7 J}p . 4. Do you have a preferred Board/Commission that you are interested in serving on? Yes~ Ifyes,fillinnameofBoard/~ /foM~~~ 5. Would you consider an alternate appointment? If yes, which one? Yes l.~ N~ ~E , "/ /Tf I n -,- ~r(l_ 6. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (Le., routine travel, work schedules and the like). A..;" UE:.- 7. Why do you wish to be on a board/commissio~ V>~E- fr7:N.(feI? L-E~(2--- 8. Please describe any other relevant informatIon you would like us to know . ..** Attach Additional Sheets, ifnecessary*"* THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA , . " . JULY 10, 199b STILL\VATER CITY COUNCIL [ AM WRITING IN RESPONSE TO THE NEED TO FILL TWO OPENINGS ON THE STILLWATER HUMAN RIGHTS COMMISSION I FULLY UNDERSTAND AND SUrpORT THE DESIRE TO FILL THESE rOSmONS WITH PERSONS WHO HAVE A DISABILI1Y OR THOSE WITH ASIAN, HISPANIC NATIVE AMERICAN, OR AFRICAN HERITAGE. IF THIS ATIEMff IS NOT SUCCESSFUl. I WOULD LIKE TO BE CONSIDERED FOR ONE OF THE POSITIONS. [ AM REIATIVELY NEW TO THE AREA AND WOULD LIKE TO BECOME MORE INVOLVED IN THE COMMUNITY I CURRENTLY VOLUNTEER AT COURAGE ST. CROIX AND, IN THE FAL4 Yt'!LL BEGIN VOLUNTEERING AT HOPE HOUSE. MY EXPERIENCE IS, PRIMARILY, WORKING WITH ADULTS WITH DEVELOPMENTAL DISABILITIES THE MISSION OF THE HUMAN RIGHTS COMMISSION APPEALS TO MY BELIEF THAT EVERYONE DESERVES THE RIGHT TO REACH THEIR HIGHEST POTENTIAL A RESUME IS ENCLOSED THANK YOU FOR YOUR CONSJDERATION SINCERELY, ~ - ~ ANNETIE TRYON 1585 AMUNDSON LANE STILLW ATER, MN 55082 PH 439-2024 . . . ANNETTE TRYON 1585 Amcmchon Lane Stillwatu, Mn. 55082 (612) 439-2024 EmRIENCE: . EDUCATION: VOLUNTEER a.;UVll.LtiS: . OPFORTUNITY WORKSHOP Mimetonlca., MN Life Skills InmudOI inrilud m UeaJ of ConInl.lU.tyintegmtion, adb, fitness and. intezpezsonal comrmmicahon. eluteS ue sbuduzed. to adchen beha.viOI ploblems and. to fit theneedt of phynca11yfzatile and the agmgpopulahon, mcluding clienb with Alzheimell symptoms. Maxh 1990 - May 1991 Vol\l\teex Assisted inmudouwith aaft pzOflCb and ouhng,9. Encoumged clients to mteu.d byumg intezpo.uonal comrmmcation slcilli. TWned m baric si&n~, fim aid, and pnva.ty laWl pzotectmz vulneIable adulb. Septembez 1986 - Odobez 1995 COOPER'S SUPER VAW Mimetonka,!eI Asnstant BooJcb~ Counted and balanced. cash Itgiriu dU:WIU, safe, mug. aCCOIllU, and. wh pay-oub. Deposited money and chedu. P.repazed safe foznext day's bunnels. &colded hguzes on tplud ,heet and balanced \Weldy. lebzuuy1988 -!rJaxh 1990 Floxal Deparirnent Head Set up and maintained in-stoze now depaztment. Responribilities included ozdezing mezchandise, figuDng mazk-ups and pts plOfit, and maintaining&eshneSJ ohnezchandUe. July1985 -Maxch 1990 Asnriant PI.e Depamnent Hud Was zesponsible fOI ozdeling, checlcmgd.elivmes, mloadmg mezchamse and mamtammg htih and atbactive pzodw:e duplaJl. Pm9ided knowledgable and biendlyseNice to curiomeu. )me 1983 - Ma.zch. 1990 NORMANDALE COlYlMUNITY COllEGE boDea. in IIam4ul Co:m.peleMY Buel Eiuftao1. Septem)er 1989 - PmeDl Bloomington, MN NORTH HENNEPIN COMMUHlTY COLLEGE Off-Cam.Ju Prognm. MaJOr. SocJa1 Semm StJtWer 1987 - StJtWtr 1989 BroolclynPaIt, MN Semi 0:1. Fno.Is of O}port'Uily VortWop Bori -.. yrs(as TI'W1ftI' - 2 .,rs} :MiuetoJlka, MN Sema oa VolUlter 8trnfts Aa,'Y]SOrv Comm2fte. O>>o:!l-01l! 'lll)l1Jllh;tr to p_~ of ]0~~01. HD1JSt I also lJs 1egIl CO~emlor ~3IOm, Mtr Co-Cladrti Opportumty Opo CtleM1ty Go)' Tcnnam.tJIl -1993 Ie 199~ C:o-Chfn4 OJJommty VorfallDJ's .wth Aui1vsWl! CeldndDa - 1993 ~ea optmg of It'll gro1.lp llo:m.e Cor lb:m.er Resiofts, 11# - 1995 Va\lZ8la, MN Co-Chtna. FOR Fnser Golf Class~ (Fruer COJDJll.udy Sermes, 11#.) -1~ R~1Ifie14, MN CoDSd for II II II II _ to aate COVii' St. Crom - assist stroke S'IlI'Y1wrs 8Olmi' iI'01.lJ - JRSe3ltly proV1de art 'IOrk as 1ttde4 II - . . .. Imts. AVARD8: REFERENCES. . Maptug MW' ~$ for classes tngllt to tbe uftlopaerdally .)]sUW Dam SJP I.arcu8t Arts, CrIfts, Ie DesJp G~ ~ Comainet stnmn, jo) MSen.]timls OpJortaity VorkslloJ Galelscm Awi for 0\CstaIti:af Voluteer Semle -1992 RARE 11 Eleftl.lnlo c.. Awwt -1994 A,1IiJa)]e 11)OI.~. . . --. .....'"- ~_..- -~":~.;s-~"AA .J.- .,~ -'.,..r .. .,~~:'t..:.-':"..-~ ........~,. ,~..r......:e- .-......~.;~~~ ~ ,..~ --~~~g- .~ ., ""I_'-"-="'".."r p-..:~'s.: ls...?- .;;;"*--.. - .,;;,.~...- .... ~~-;;...- -~ :1......-:- .....~ ~~I-.c.J" WI Telephone'~.i~;. -~~'\ 715.386.9~~l":?;: ..1-?~~~%".~ -~~~r4-"'~ :7"';..:'~1:-:~~.::~;'~ .. ,., '--r-'7e:-..i:..-~_...... '~~l.~~;~ . . Telephone 612.436.7131 -.. - ... _ _. .......__ of.. .... l.... "': - f.;~::.._-"'",_'" ........... _ ....,.. MINNESOTA:WisCONSIN BOUNDftRY AREA COMMISSION '619 SECOND STREEr - HUDSON, WISCONSIN 54016-1576 RECE~VED AIJ6 "I.. b 1997 FAX: 715.386.9571 EMAlL: mwbac@mail.state.wi.us .~ August 22, 1997 , --------------- Mr. William Schenk, Field Dll'ector NatIonal Park Service, Midwest Region 1709 Jackson Street Omaha,.Nebraska 68102 ~ ~. FYI Dear Mr. Schenk: -i'" ,.. .. L.. .. ."......, As you know from our discussion during your visit to the Lower St. Croix Riverway Planning Task Force briefing and public meetIng here in June, the Minnesota-Wisconsin Boundary Area Commission (BAG) is committed to assisting all parties in resolving the impasse over the <=9nstruction of a proposed highway bridge over the Riverway in the vicinity of Stillwater, Minnesota and Houlton, Wisconsin. . I ~e basic issues remain unresolved, pending decisions in Federal District Court, we continue to investigate alternatives in both the South and Central Corridors of the project area. The BAC lias aIso:'in \8. ~o-Steppr;cess bevnning with its St. Croix River Regional CoIIlllJittee, reviewed md developed a position statement in response to the National Park Service's determinatidn unde~ section 7(a) of the federal Wild and Scenic Rivers Act, issued by your office on behalf of the Secretary "of the Interior on DeCember 23, 1996.. This determmation, that the bridge proposed by the Minnesota and Wisconsin Departments of Transportation (DOTs) "would have a dIrect and adverse effect on the scenic and recreational values for which the Lower St. Croi", National Scenic Riverway was included m the NatIonal Wild and Scenic RIvers System," has caused the Army Corps ofEngmeers to withhold its federal construction permit. After due consideration in public meetings of the St. Croix RIver Regic;lnal Committee on July,.~ 30 and August 12, the accompanying statement was adopted by unanfmous vote of the full _ . BAC on August 12 WIth instructions that It be forwarded to the National Park Service and'- .~. all other responsIble parties involved in the dIsputed proJect. We are advising each of the 'r" .," other parties by way of a copy of this letter and the statement. ~ /I .~ Sel"Jling our sponsor states on the St. Croix and Mississippi rivers since 1965 . - ':~~:; CopIes sent to: . ..- ..~.. w__.. ......-::.. _"w;;;' -' --:~~! ... .. .:~~~: - __"fti .. ~7."'F -.--.". ... -...::;.....~ ...,.- ;:;:f.- Governor Arne Carlson, State of Minnesota Governor Tommy Thompson, State ofWisconsm Senator Russell Feingold, U. S. Senate Senator Rod Grams, U. S Senate Senator Herb Kohl, U. S. Senate Senator Paul Wellstone, U. S. Senate. RepresentatIve DaVld Obey, U. S. House of RepresentatI.ves RepresentatI.ve Ron Kind, U. S. House of Representatives RepresentatI.ve Bill Luther, U. S. House of RepresentatI.ve RepresentatI.ve James Oberstar, U. S. House of Representatives Anthony Andersen, NatI.onal Park Semce - St. Croix R1verways Paul Tufts, Federal Highway AdminIstration Co!. James Wonsik, Army Corps of Engineers - St. Paul Distnct DIrector of West em Rivers, U. S. Coast Guard Commissioner James Denn, Minnesota Department of Transportation Secretary Charles Thompson, Wisconsin Department of TransportatI.on lVIarty Beekman, Wisconsin Department of Transportation Charles Siggerud, Minnesota Department of Transportation Adam Josephson, Minnesota Department ofrransp'ortation Secretary George Meyer, Wisconsin-Department of Natural Resources Commissioner Rod Sando, Minnesota Department of Natural Resources Kent Lokkesmoe, Minnesota Department of Natural Resources Terry Moe, wiSconsin Department of Natural Resources Steve Johnson; Minnesota Department of Natural Resources Tom Lovejoy, Wisconsin Department of Natural Resources Mayor and Council, City of Oak Park Heights -Mayor and CounCll, City of Stillwater Tom Clarke, SIerra Club BAC Commissioners . . ~ or ~ · .' 8 MINNESOTA-WIScONSIN BOUNDARY AREA COMMISSION . 619 SECOND STREET. HUDSON. WISCONSIN 54016-1576 _ SeTl1ing Our Sponsor Sttaes 011 the SL Croix _ ~ ~~ and jfzssissippi RiDen si1u:8 1965 WIocarIIIn T____ 17151 388-9444 0IIIce Haur3: 8 A.M. .5 P oM. " . I rnday FAX (715) 3lIM571 POSITION STATEMENT ON THE DETERlVIINATION OF THE U. S DEPARTMENT OF THE INTERIOR REGARDING THE DIRECT AND ADVERSE EFFECTS OF ..~ THE PROPOSED HIGHWAY 36-64 HIGHWAY BRIDGE ACROSS THE LOWER ST. CROIX NATIONAL SCENIC RIVERWAY Adopted August 12, 1997 t .'It 1. The Minnesota-Wisconsin Boundary Area Commission (BAC) has consistently asserted since 1987, and has so advised all interested agencies and other parties, that the St. Croix River Crossing project is subject to the provisions of Section 7(a) of the federal Wild and Scenic Rivers Act. Thus, the BAC already concurs that the issuance of a determination, either accepting or rejecting the project from a Riverway protection impact perspective, is appropriate. . 2. The BAC acknowledges that its involvement in the National Park Service (NPS) deteriillnation process included provision of relevant public records from the BAC office, as requested, and consultation on the history of this and other St.. Croix Riverway crossing projects by Public Affairs Director Jim Harrison, who met with the NPS evaluation team for about three hours on October 2, 1996. 3 While it has Vlewed the NPS findIngs and conclusions with a critical eye, the BAC defers to the expemse of the NPS on the legal, technical and systemic effects of this proJect, both m relation to the Lower St. Croix NatIonal Scenic Riverway and to the National Wild and Scenic RIvers System as a whole. AccordIngly, the BAC sees nothing objectionable m the NPS DeterminatIon. 4. The BAC does WIsh to add some unportant pomts that the NPS Report and Determmation do not express; for example - . a The NPS does not say there can be no new bndge crossmg of the RIve rw ay. One may mfer that a drfferent type of structure m a <hfferent locatlon that does not Impact the R1verway to such an obJectIonable degree mIght be acceptable. -... . .. .- I .. b. The NPS does not offer anothel" alternatlve that might be considered acceptable. However, as the BAC noted in its April 17 , 1997 report entitled The St. Croix River Bridge Crossing Dispute as V~wed from the National Scenic Riverway Protection Perspective (page 43): . The extensive DEIS comment letter, dated July 10, 1990, from the Office of the Secretary of the Interior IS mcluded here to highhght the early views and recommenda- tlons of the federal agency that has now rejected the final MnDOTlWisDOT bridge proposal (see Attachment 14). Attention is called to the statement, begmning on the bottom of page 2, in which the NPS virtually pinpoints the Central Corridor as an acceptable locatlon for hwldmg a Rlverway- compatible bridge and offers to help the DOT's locate and design a structure. The NPS could have restated the above position, but since the Central Corridor alternative was never seriously considered by the DOT's nor subject to any substantive interagency consultation or design review, the NPS is not equipped to offer such a proposal on its own at this advanced stage of policy review c. The NPS Report cites several reasons why the proposed bridge should not be built because of unacceptable direct and adverse effects on the values for which the Riverway was included in the National Wild and Scenic Rivers System. However, it does not offer any criteria which, ifmet, may result in an acceptable alternative crossing locatlon and/or deSIgn. In furtherance of Its Work Program goal "to assist in development of a balanced approach (that protects the Lower St. CroIX Riverway and meets traffic needs) for future transportation facilities serving the Stillwater-Houlton bridge corridor," the BAC urges all partles involved to agree that the following "critical factors relating to the state and federal Riverway laws and policies" (as stated by the BAC m Its April 17, 1997 Report - page 51) are essential to a balanced nver crossing decisIon: . 1. locatIon m or near an area already commItted as a Rlverway lnghway crossmg; 2. least Impactmg on natural, undeveloped Rlverway landscape areas; . .. . 3. least visually obtrusive m terms of overall Riverway settmg as viewed from the water surface of the river; and, 4. least impactmg on estabhshed water-based recreational use areas. d. The NPS Report stated that the d1rect and adverse effects of the proposed St. Croix River Crossing structure could not be adequately IIlltlgated, but It dId not dIscuss IIlltlgatlon measures or features whIch might make another type of structure in another locatIon acceptable m terms of compatIbility or enhancement of the scenic and recreatlonal values of the fuverway. For example, a report entltled Proposals for a steel bridge m the central corndor of Stillwater. Minnesota by graduate students in the Department of Architecture of the University of Minnesota, Sprmg 1997 (which IS on file with the BAC) offers a very useful commentary on the Aesthetlcs of Bridges and presents several different bridge' design concepts that seek to add aesthetic interest to the Riverway setting whIle meetmg functional reqUIrements for a highway bridge in the StJ.llwater-Houlton corridor. . . AUG-2S-S7 1~ 5S F~CM ~l~~O ~ASH:~GrCN C'~ . . . o 2Z1",3::;1:3~:?, t"...\J!:;. 1 - , LEGISLA TIVE ASSOCIATES, INC. "" a'lbm,gtoD Offic~ 1101 34)th Strffl, ~"', ;)Ull~ 300 \" :U!lIagttlC. D \: ZO\;er. ,=02) 625-n~ Fa" 1':0:, o}:"~3 l\IJDn~ Officl:: }> (. Bot ::131 St1H,,".l~r. \t" Sji)82 1612, ~9-7~1 FjJ~ .Ii1Z~ .o9.~::'19 ;'ugust 29 1997 Tc. lIfIajor and Cot.ncli ~f&fY1berS Crty ct Str!l\J\ratu I - ~d ,.... l ~ . rrorr. :: ....am. AI/I v ~ Subject Augusr Ser'/Ic.~s and Fees \ Area of Service Hrs. on Contract Actual Hrs Hrs. Biiled Fee Fede"al Levee 76 45 $2,925 00 45 Specu:.1 LegIslative Session: A major Issue v.as tr.e specla! session of the Lso,s!a.ure cn the Flood Rehet 8111 After severall'Tlee::ngs WIt' the DNR ard tho; Leglsla!'\te Recovery Task Force, we decldec to ll'ic!ude the remalrder or the State funds (abcut $:rOO,OOO) needed to complete the Sbllwater l~vee prOject In the Flood Reller Bill In floor debate, the House WOL:ld nct Include funds for flooa control. t:u: chose t:) let the Bonding Committee hancle the appropnatlon in the 1998 LegislatIve SeSSIO'1 'vVo did keep the specIfIc deSignatIon of the lev,*, prOject In the bill, with the full HOl.ose ant] Sena~a sendln~ a nessage to tl1e Bonding Committee regarding the Imoortapce of funding for Stillwater. ThIS should help $l)mewhat next sessIon as we move througr the process. hopefully fer the last tame to get tt'1e remainder of the State RInds needed "or 'tT'a proJect Corps Of Engineers: The U S Corps Oi Engineers have reorganIzed mcv,ng tbe St Par..I D'stnct OffIce out of the Cheago Reg'cn and Into the MISSISSIPpi Valley Region ell...' -=>f Vlc;...sburg, MISSISSippi Tre cOJT1mander of our (jew Region 'S ('Aa) Gen A..ndeiSO'''l He and t"1e M'SSISSippi Valley CommIssIoners ~egai1 an 'nspectton tour of the Reglor>, and I was ,nVIted to rt'leet With them on the InSpeCTIon vessel. The M,SSISSIPP'" as they traveled from S~ Paul through Loc~ and Dam #3 on the River It 'vas a geod opportunity to make serna POints With t'1em, O:Tn on ire levee 0rolp.ct and on the St CroIx Bndge Issue Preparatiorl for 1998 Legislation Ot,",~r t (irk Irv::!ud;:>(] rTlE'ehr;gc; 'NI,!:"l SEH. eNp.. Se('lator Latd;q Reoresl3ntatl':e Holsten anj cti1ers 01' the VCj'2:Cl and plans fer r"je~i yea~s leglslatl've act,c'1 ......""'.J-~;:;"-;;;;;Jr "'''''1 ~d ~-;';M "\l'-I'\U W""';::InLI-......lVI6 w.r Page 2 Stage II Work Beains: All necessary oermrts have been obtaIned ard b:ds have teen pu!:lrsheo for the piaclng of the SlJrctUa;ge to prepare the nverlrcnt for the cons'ructloP of . the levee extenSIO'1 next Spnng SEH est'mates the cost to De approximately 5500.000 for the WOrK.. The iunds are available- f=jr t.,e work frol1'l PiEVIOUS approp'1atlons frcm the State and Federal actions Conference Committee Action: The Er.ergf and Water Contere'1ce Committee s scheduled to meet '1"1 mld-Septe-nber after Congress ieturr.s next week I am In WashmgtcfI thiS week meetlrg wr.h Ccmmltte'9 staff for the puq:ose of getting the Senate t::> recede to the House g"lIr.~ us the $1 7 mlll!':)n .....e need for Stage II, the ex:errSion Of tne levee Armor; 10 16 10 S 650 00 Working WIth Wellstone and hl.3 staff tel Int;"oduce special legislation on bel-.alf of the SlJllwater Armory project ContInue to meet ',,'llth Grams' people to get a Jomt effort and a Olpartlsan approach Wnlle we'r~ a wa.ys off from making It happen, no one has sa'd "no" yet Bndge 30 78 30 $1,95000 Metro Council: T,e bndge Issue got maJvr support agalll from the Metro COUI1C" After severe crIticIsm In the Mpls Tnb ard another pu')h by the Sierra Club's own Legislator. Dee Long, the CouncIl reaffirmed their earl'er pOSition by '1c:mg unanlmol.lsly to keep the new br.dge In theIr TransportatIon Impro'/ement Plan (TIP) Mayor KImble performed aamlracly as he testlfted before the Council and parned a wild attach from former House Speaker Dee Long after the sessIon I also was acle to get Daryl Standafer, St Cr'.Jlx County CommIssioner, to speak and assure our opponents t~at Wiscons.n does nct neea the MN Legislature to do land planning for them . Washington 0 C Work mclL'ded foilow up to our July 23rd presentation - lhank yc.u" letters, meetlrgs WIth staff, ecc Excellent meeting with Senator Russ Felngold(O-Wlj He IS noVl WIth us agreeIng tra~ a bndge must be cor.s~ructed Says he accepts Rap Ron Kind's pes It lOP which 15 'bulle the bndge now, at the Iccatloo MNDOT ("as selected SaId rle wIll orrene sorre Of hiS fr:ends by tak:ng thIS PC~ltlon. ContInUIng meetmgs WIth Rep KI'1d. Oberstar, Petrr, and o'her ~ey pla,'ers that VIlli make It raiJpen l~(slatlvely Terntor,al Prison INall 30 7 7 S 455 OC, . AUG 28-97 14 56 FRO~ KIN~O WASH1NCrON C1R . . . 1D ~02331S721 PAGE 3/3 Page 3 Territonal Prison Wall: Initial meetings wIth legislators, commIttee staff, MN Historical Society on ootamlna funds In [he 1998 Session to determine the condition c-::>st, and to prepare the plans and specIficatIons for the necessary repaIr. T ota:s 115 177 92 $5,980 00 Expenses: LAI expenses lncludea Washmgton, DC tnps on behalf of the CIty Costs lnch.lded airfare, hotel, transportation. overnight mailings, ground transportation ard Items not covered by $100 expense allowance totaled S1, 176 dun'1g the month of Ju~>, Prmtlng. parkIng, ete City Exoonses bIlled (teleoho~e fax. cODvlng....ground transportatIon) 10000 Total Fees for ServIces d :-; ;; &~~ ----. ~~ I Edwlr: E Cain, LAI $6,08000 f-ft 0"7 I .. Date OIL Ie f\ i 4K , J . . . r ::4.. IT'S ALMOST TIME! IT'S ALMOST HERE! SO COME ONE, COME ALL, AND DON'T LET YOUR CARS STALL, CAUSE WOODY'S RETIRING AND THATS NOT ALL! COME JOIN US IN CELEBRATING WOODY'S RETIREMENT! WE ARE HAVING A PIG ROAST TO CELEBRATE THIS MOMENTOUS OCCASION! HOSTS BOB AND TERI POUTRE' DATE SATURDAY, SEPTEMBER 13, 1997 TIME 4 OOPM TILL? LOCATION 10781 NORTH PENFIELD AVE COURT, STILLWATER DIRECTIONS STONEBRIDGE TRAIL NORTH TO PENFIELD AVE, GO RIGHT ON PENFIELD GO ONE BLOCK TO PENFIELD AVE COURT NORTH AND GO LEFT WE ARE THE LAST HOUSE ON THE LEFT. WE WILL HAVE SIGNS WITH ARROWS POSTED OUT ON HIGHWAYS 95 AND 96 AND ALSO ON STONEBRIDGE AND PENFIELD IF YOU HAVE ANY QUESTIONS PLEASE CALL TERI AT 612-351-7058 BEER AND POP SERVED - B.Y.O.B. HOPE TO SEE YOU ALL THERE! I I.. . . . . . . JOINT CABLE COMMUNICATIONS MEETING MINUTES Wednesday, June 18, 1997 CALL TO ORDER The regular monthly meeting of the Cable Commission was called to order at 7 45 P m by Vice Chairman Sharon Ridgway (Bayport) at Oak Park Heights City Hall, 14168 N 57th Street ROLL CALL Doug Bergmann (Oak Park Heights), Gary Talbot (Stillwater), Jerry Turnquist (Oak Park Heights) Also Present. Gall Leavitt-Bush, Karen Wandmacher, Dave Magnuson, Steve Hanson, Roy Lahme, Don Flxmer, Kathy Cinnamon AGENDA APPROVAL MOTION by Gary Talbot to approve the agenda with the follOWing additions Under Commission Business, add letter b Franchise Bond Cancellation, Under Correspondence, add number 2 Company Response WGN, 3 Access Expenditure Reports for Apnl & May, 4 Meeting with Charter Communications MOTION SECONDED by Jerry Turnquist MOTION CARRIED MINUTES APPROVAL MOTION by Jerry Turnquist to approve the minutes of 5/21/97, seconded by Gary Talbot MOTION CARRIED PUBLIC COMMENT - None OLD BUSINESS 1. Company Response - Name Change: Gary feels that the Company's failure to make the requested name changes to Valley Access Channels shows that the company Isn't being responsive to the community's needs and that we should table the Issue until the new franchise The Corporation feels that control Issues have really surfaced In the past year or 2, In that things that used to be called Valley Access Channels are being changed to King Vldeocable Steve Hanson spoke about the Company's sensitivity to who controls the studIo IS based on some problems and the law SUit that happened a few years ago He also stated that King Vldeocable beheves that they are In full comphance of the franchise and that they beheve that the Access Center IS well run and IS a good facIlity Commission Meeting 6/18/97 - Page 2 MOTION by Gary Talbot to table the name change Issue until we negotiate the new franchise, seconded by Doug Bergmann MOTION CARRIED Doug Bergmann stated that It doesn't seem that King staff IS being compatible In dealing with the complaints and Issues that the Corporation bnngs up at meetings and feels that there IS a lack of cooperation He stated that he hopes that when these Issues come up that the Commission will investigate them Some of these Issues Include the lack of extra light bulbs and Super VHS tapes at the access center Valley Access Channels Sign - The Corporation spent approximately $200-$300 on a marquIs sign which used to be displayed In front of the Greeley Square Building They state that the sign was taken down, they don't know where It IS but would like It back There was some discussion about whether the sign was purchased With escrow funds Steve Hanson will look Into these Issues and get back to the Commission 2. Company Response: I-Net Service to Stillwater High School - There was much diScussion about this In terms of what the franchise says about institutional hookups, what the Social Contract Amendment says about hooking up schools, and a former bid on I-Net service to the high school, which was $40,572 In 1993 The high school does have sub-net service which allows them to receive cable programming, but they elected not to get the I-Net In 1993, most likely because of the cost The Social Contract amendment states that for hooking up the schools that the cable company Will proVide up to 200 feet and beyond that that they Will do It at cost. There was some diSCUSSion about the wording In the franchise which states that the high school will be hooked up, but now that the high school has moved to a different location, IS the company obligated to hook It uP? Not certain of the answer Dave Magnuson suggested vIsiting thiS Issue again at refranchlslng Gary Talbot Will contact tha high school and school board to see If there IS an Interest In getting hooked up to the I-Net Steve Hanson Will get a written bid and cost breakdowns on getting 1- Net service for the high school In a later discussion on thiS Issue, Dave Magnuson read sections 406 and 506 of the franchise which talks about hooking up all institutions Within the mapped area and that thiS would Include areas which were annexed later, so It would appear that the obligation to service institutions IS detailed In the franchise Steve Hanson pOinted out that there IS a difference between I-Net and sub-net and that the I-Net service would not be provided for the whole service area, so he believes that the language In the franchise would refer to sub-net service, which IS basIc cable service, as opposed to high speed transmiSSion (live) service Dave Magnuson Will be sending a letter to the company on thiS Issue 3. Computer Quotes for Access Center - There was diSCUSSion about the fact that Jack Wennberg's computer proposal had not been approved by the Corporation board Sharon Ridgway expressed concerns that It appears that the computer being proposed IS more high-tech than what would be needed at the access center She . . . . . . Commission Meeting 6/18/97 - Page 3 also had concerns about the Internet Issue and how King would handle that, and she also wants to know that equipment In the access center, including a computer, would remain in the access center at the end of the franchise and not be taken away by the cable company Sharon suggested that we need to have further discussion on the computer Issue and Investigate the type of equipment being proposed, and have a possible re-vote on the Issue when we have the full Commission present MOTION to table the computer Issue until the next meeting or until further Information IS obtained, by Doug Bergmann, seconded by Sharon Ridgway Vote Gary, Doug, Sharon voted A YE, Jerry voted No 3/1 In favor, MOTION CARRIED NEW BUSINESS 1. King Videocable Company Report - Steve Hanson anounced that a purchase agreement had been signed and that the new owner of the local US West systems would be Charter CommUniCations, based In St LOUIS We should be receiving the 394 notice sometime In July, which IS the formal notification of the franchise transfer Closing date may be In January, depends on getting needed approvals As for the Stillwater High School Issue, Mr Hanson stated that the high school IS on the sub net and can get cable programming In the classrooms 2. Access Center Report - Doug asked Roy for clarification about camcorder checkouts vs programs received as a result of those checkouts Roy stated that they do keep tabs on the usage of eqUipment and getting programs In return 3. Corporation Report - The Corporation gave Commission members a packet regarding the equipment purchased with escrow dollars Issue They state that their accountant stili feels that the equipment belongs to the Corporation Karen Wandmacher and Ann Bodlovlck had a meeting With Steve Hanson and Kathl Donnelly Cohen about thiS Situation and didn't get the Issue resolved Dave Magnuson stated that any equipment purchased by the Corporation belongs to the Corporation but IS dedicated to public use Steve Hanson stated that the Company's position IS that anything bought With escrow funds belongs to the Cable Company The Corporation InSists that escrow funds were gifted to the Corporation and that the equipment In question IS theirs, has been on their books for a number of years and that they have Insured It also The Corporation board Will probably request that the Commission direct King to take the equipment off their books Steve Will talk With Jim Commers about thiS Issue again and Dave Magnuson Will be sending a letter to the cable company on thiS Issue Corporation Business Plan - Karen read the Corporation's new miSSion statement, as written In their Annual Report, and also reported programming being worked on at thiS time At a recent workshop, the purpose of the Corporation was '- Commission Meeting 6/18/97 - Page 4 . redefined - their purpose will be to promote access In the community and do programming, and not mOnitor and evaluate the access center or staff If anyone from the Corporation has a complaint about the access center, It should be wntten up and given to the Commission Gary Talbot asked for feedback from the Corporation board on the workshop suggestions and to submit the responses to the Commission He also suggested that the Corporation make a revised/new business plan 4. Cable Commission Business a. Needs Assessment - Rough draft surveys were given to Commission members and our attorneys to review Tom Creighton Indicated In a letter to the Commission that he's not certain that any needs would be assessed based on those questions Kathy Will contact him to see what direction we should take now, and probably have another workshop It was suggested that Tom might contact Declson Resources with his suggestions, or we might have a workshop with the Commission, Tom Creighton and DecIsion Resources again b. Franchise Bond Cancellation - This IS old paperwork that needs to be taken care of, and the Commission can sign off on It once a new franchise bond IS In place Signature was obtained and Kathy Will date and mall It once we get the new bond This IS stili part of the US West Transfer documents MOTION by Jerry Turnquist to authonze the cancellation of the franchise bond once we get the new . bond, seconded by Doug Bergmann MOTION CARRIED CONSENT AGENDA MOTION by Jerry Turnquist to approve resolution 97-6-18 approving payment of blllslfunds transfer, seconded by Doug Bergmann MOTION CARRIED CORRESPONDENCE 1. Company Response - WGN - Letter stated WGN Will stay on expanded tier but IS available a la carte for 80 cents a month Mr Hanson stated that tiers are approved by the FCC and that WGN & TBS could be tiered as long as they are also available on an a la carte basIs Dave Magnuson stated that tiers were formed In 1993 and there have been lots of changes Suggested that If we need more help on this Issue that we ask for Mr Creighton's Input, or Just walt and discuss again as part of refranchlslng 2. Access Expenditure Reports, April & May - were received and Will be reviewed 3. Meeting with Charter Communications - Bernick & Llfson (Tom Creighton's office) Will have a meeting on June 26th With some representatives from Charter Communications Commission members can RSVP If they want to attend . . . . Commission Meeting 6/18/97 - Page 5 AFFIRM NEXT MEETING DATE There will be no regular meeting In July Next meeting date will be Wednesday, August 20th at 730 P m We'll try Stillwater If available, otherwise Bayport ADJOURNMENT MOTION by Doug Bergmann to adjourn the meeting at 9 20 pm, seconded by Jerry Turnquist MOTION CARRIED Submitted by Kathy Cinnamon Administrative Secretary j . . . CENTRAL ST. CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION MEETING MINUTES AUGUST 20, 1997 CALL TO ORDER Chairman Ann Bodlovlck (Stillwater) called the meeting to order at 7 35 P m at Bayport City Hall, 294 N 3rd Street In Bayport, Minnesota ROLL CALL Present Sharon Ridgway (Bayport), Doug Bergmann (Oak Park Heights), Jerry TurnqUist (Oak Park Heights) Also Present Karen Wandmacher, Gale LeaVitt-Bush, Dave Magnuson, Don Flxmer and Kathy Cinnamon Mr Hanson arrived about 15 minutes Into the meeting Gary Talbot arrived Just after the meeting ended APPROVAL OF AGENDA MOTION by Doug Bergmann to approve the agenda, seconded by Jerry TurnqUist MOTION CARRIED APPROVAL OF MINUTES MOTION by Jerry TurnqUist to approve the minutes of 6/18/97, seconded by Sharon Ridgway MOTION CARRIED PUBLIC COMMENT - None OLD BUSINESS 1. Ownership of Equipment - Dave Magnuson had sent a letter to the company stating hiS opinion that the equipment In question by the Corporation should be on the Corporation's books and not the cable company's The cable company sent a letter stating that they stili feel the equipment IS theirs but In the Interest of moving on that they would remove the equipment from their Inventory, however, they state that the Corporation is to Insure, maintain and repair the equipment The Corporation stated that In the past they have Insured the equipment but that Charlie Foukes had told them that even though the Corporation owns the equipment, that It was stili for public use and that the cable company would take care of any maintenance and repa~rs Steve Hanson said he would check Into that and If that IS the case, then the cable company would do It. Will update us on this The question was raised as to whether sales tax was paid on the purchase of these pieces of equipment 2. Access Expenditures 94, 95 & 96 - Reports were received and Will be reviewed 8/20/97 Cable Commission Meeting - Page 2 . 3. Valley Access Channels Sign - Research on this Issue showed that the $200 was paid by Valley Access Channels to have their name put on a sign Valley Access Channels didn't buy a sign, the sign belonged to the bUilding management The Corporation expressed their concern that the name on the sign was changed arbltranly by the cable company from Valley Access Channels to King Vldeocable Public Access 4. I-Net for Stillwater High School - Steve Hanson said that there IS a new media person at the high school, Natasha Bolton He plans to talk with her about what the needs are at the high school and then talk with Marty Welch at King He said that It IS pOSSible for a program to go out live uSing the eXisting subscnber network, that It Isn't necessary to go to the expense of Installing I-Net Also, once fiber optics are In place the I-Net would become obsolete Will update us on this Issue NEW BUSINESS 1. King Videocable Company - monthly reports were received Changes in channel lineup and rates - Steve Hanson spoke about the upcoming changes In programming and the rate Increase As of October 1 st the Disney Channel Will no longer be a premium channel, It Will be on the basIc service tier BasIc cable service Will Increase to $18 90/month, an Increase of $2 50 Steve indicated that the rate change would have occurred anyway, that It IS not connected to . moving of the Disney Channel to basIc He Indicated that the company could have raised the rates In January and that the FCC would have allowed a maximum Increase of $3 96 2. Access Center Report - was received Roy was not present 3. Corporation Report - Karen reported that the board was In agreement with the Commission's recommendation to remove the overseeing of the access center from the Corporation's business plan for 1997 Karen stated that the Corporation board was not opposed to the computer request from the access personnel, but that the money shouldn't come from escrow funds They are not In favor of Internet access She stated that the computer request had also been submitted (by access center staff) to the Lower Valley CommiSSion for conSideration Escrow funds and leasehold Improvement funds were discussed It was deCided that escrow funds should be spent before the franchise renews and that Karen and Roy should pnce some equipment A pOSSible list Includes a new set for the studio (background, decoration, etc), f.leW table and chairs, new editing equipment In the control room, new mOnitors, sO\Jrce decks, comfortable chairs In the editing SUite, a . . . . 8/20/97 Commission Meeting - Page 3 mUSIC library, new character generator equipment Karen was asked to discuss this with Roy and prioritize the Items The Commission will then see how far the money will go Bob Utecht stated that what we really need IS a different place for a studio He mentioned the new sports/community complex That IS too far In the future for us It was stated that we would need to be on, or close to, the I-Net, and be handicapped accessible and that could limit our chOIce of locations As for Leasehold Improvement funds (a little over $19,04445), those are funds dedicated to bUilding Improvements, cabinetry, custom bUilt sets, anything that would be a nailed down Dave felt that If those funds were remaining at the end of the franchise that we might have to give them back 4. Commission Business a. Audit - There was very little Interest from other Commissions In dOing a cost sharing audit, so It was decided It would be too expensive for our Commission to pursue It alone b. Needs Assessment Workshop - New surveys were received from DeCISion Resources Kathy Will see about setting up a workshop for Thursday, August 28th at Bayport City Hall at 9 a m We discussed ways to notify the public and ask for their participation In dOing the survey Kathy was asked to send news releases to the Gazette, Courier and St Paul newspapers about the upcoming survey Bob Utecht offered to promote the survey In his column also The Corporation has done a short cable program about the needs assessment and public access and plan to do another one It was suggested that a pubhc service announcement could also be put on the local radiO station c. Public Hearing - MOTION by Doug Bergmann to schedule a Public Hearing for public Input regarding cable televIsion on Wednesday, October 15th at 7 p m - to be held at Stillwater City Hall If available Seconded by Sharon Ridgway MOTION CARRIED CONSENT AGENDA MOTION by Jerry Turnquist to approve Resolution 97-8-20 approving payment of blllslfunds transfer, seconded by Doug Bergmann MOTION CARRIED MOTION by Doug Bergmann to give a $200 grant to the Corporation for their live production of the Lumberjack Days Parade, seconded by Sharon Ridgway MOTION CARRIED 8/20/97 Commission Meeting - Page 4 CORRESPONDENCE - 2nd Qtr Franchise Fees & Report were received AFFIRM NEXT MEETING DATE The next monthly meeting of the Cable Commission will be Wednesday, September 17th at 7 30 P m at Oak Park Heights City Hall, If available ADJOURNMENT MOTION by Jerry Turnquist to adjourn the meeting at 8 30 pm, seconded by Doug Bergmann MOTION CARRIED Submitted by Kathy Cinnamon Administrative Secretary . . . CENTRAL SAINT CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION 1941 South Greeley Street Shllwater, MN 55082-6012 (612) 439-8803 August 27, 1997 Dear City Administrators, This IS a follow up from our cable attorney on their Model Right of Way Ordinance. I am forwarding this summary on to you for your reView and you can do with It as you wlshl Sincerely, ~ Kathy clnJmon AdministratIve Secretary Copies to Nile Knesel Mike Robertson Ken Hartung Dave Magnuson, CommissIon Attorney Repreo;entlllg the c.tlc~ or Stillwater, Oak Park Ill-lght.. and B,lVporl and the Town..llIp~ 01 Stlllwall'r .1I1d l3a\ hm n BERNICK AND LIFSON, P.A. SUITE 1200, THE COLONNADE 5500 W A YZATA BOULEVARD MINNEAPOLIS, MN 55416 TEL (612) 546-1200 FAX (612) 546-1003 . MEMORANDUM TO: See Attached LIst FROM: Thomas D Creighton, Esq and Robert J V. Vase, Esq DATE: August 22, 1997 SUBJECT: Model Right-of-Way Ordmance Summary On June 4, 1997, we sent to you our verSIon of a Model Right-of-Way Ordmance along with a Memorandum regarding the compansons of our Odmance to the League of Minnesota Cities and the City Engineers AssociatIon of Minnesota (LMC/CEAM) Model Ordinance which you also received Some of our Member Cities have requested a summary of the Model Right-of-Way Ordinance . to help reduce the publIcatIon costs Please use or distribute this summary as you deem appropriate If you have any questIOns, please call C \CABLE\MTO\SUMMARY MEM . [gJ-[Q) . . . Model Ordinance - Summary City of , County, Minnesota An ordinance to manage and adrmmster use of the publIc Right-of-Way SECTION 1 Chapter _ of Code of Ordinances (hereafter "this Code ") IS hereby repealed m its entirety, and IS replaced by the following new Chapter 1, to read as follows Chapter 1 Right-of-Way Management Sec. 1.01. Findings and Purpose. Subd. 1. General. The City holds the Rights-of-Way witlnn Its geographical boundaries as an asset in trust for its citizens. Accordmgly, the CIty hereby enacts this new Chapter 1 relatmg to RIght-of-Way Permits and management. This Chapter imposes fair, efficient, competitively neutral, umform, and reasonable regulations on the use of Rights-of-Way Subd.2. Legislative Power. By enactment of this Chapter, the Council hereby exercises Its lawful police power and common law authority, and all statutory authority which IS available to it, while preserving all power and authority to further require francluses from Right-of-Way users in accordance with law. Sec. 1.02. Definitions. The Ordinance creates a number of definitions includmg' (a) "Registrant" means any Person who (1) has or seeks to have Its Equipment located in any RIght-of-Way, or (2) in any way occupies or uses, or seeks to occupy or use, the Right-of-Way or any Equipment located in the Right-of-Way and, accordingly, is required to register with the City. (b) "RIght-of-Way" means the area on, below, or above any real property m which the CIty has an interest including, but not limited to any street, road, hIghway, alley, sidewalk, parkway, park, skyway, or any other place, area, or real property owned by or under the control of the City, includmg other dedicated Rights-of-Way for travel purposes and uttlity easements (c) "Telecommunications Right-of-Way User" means a Person owning or controllmg a faCIlIty in the Right-of-Way, or seeking to own or control the same, that is used or is intended to be used for transporting telecommunication or other voice or data information. For purposes of this Chapter, a cable communications system defined and regulated under Mmn Stat. Chap 238, and telecommunications actiVities related to providmg natural gas or electrIC energy services are not included in this definition for purposes of this Chapter TIns definition shall not be inconSistent with Mmn. Stat. ~ 237.162, Subd. 4. . . . Sec. 1.03. Administration. The City may delegate any or all of the duties hereunder. Sec. 1.04. Registration, Bonding and Right-of-Way Occupancy. Each Person which uses the Right-of-Way must register with the City Registration will consist of providing application information to and as required by the City, paymg a registration fee, and posting a Performance and Restoration Bond Sec. 1.05. Right to Occupy Rights-of-Way; Payment of Fees. The grant of rights In this Section IS condItioned on, and IS subject to, the polIce powers of the City, continuIng compliance WIth all provisions of law now or hereInafter enacted .. Sec. 1.06. Franchise; Franchise Supremacy. The City may, in addition to the requirements of this Chapter, require any Person which has or seeks to have Equipment located in any Right-of-Way to obtaIn a franchise to the full extent permitted by law. The terms of any franchIse shall control and supersede the conflIctmg terms of this Chapter. Sec. 1.07. Registration Information. TIns SectIon details the information winch must be provided to the CIty at the time of regIstration Sec. 1.08. Reporting Obligations. This Section details the information, including construction plan and mapping information, which must be annually reported to the CIty. Sec. 1.09. Permit Requirement. Except as otherwise provided, no Person may Obstruct or Excavate any Right-of-Way without first having obtained the appropriate Right-of-Way Permit from the CIty to do so. (a) Excavation Permit. An Excavation Permit is required to allow the holder to Excavate that part of the Right-of-Way described in such Permit and/or to hmder free and open passage over the specified portIon of the Right-of-Way (b) Obstruction Permit. An Obstruction Permit is required to allow the holder to hinder free and open passage over the specified portion of Right-of-Way. Sec. 1.10. Permit Applications. Subd. 1. Application. ApplIcation for a Permit is made to the City and may only be made after RegIstration WIth the City. Such application must contain certain information required in this provIsion, and must include payment of all necessary fees Subd. 2. Additional Bond. When an ExcavatIon Permit is requested for purposes of mstalling additIonal Equipment, the Permit applIcant may be required by the City to post an additional Performance and RestoratIon Bond 2 Sec. 1.11. Issuance of Permit; Conditions. If the CIty determmes that the Applicant has satisfied the requirements of thIS Chapter, the CIty may Issue a Penrut. The CIty may Impose any reasonable condItions upon the Issuance of a Permit m order to protect the public health, safety and welfare and to otherwise efficiently manage use of the Right-of-Way . Sec. 1.12. Permit Fees. Subd.1. Excavation Permit Fee. The Excavation PermIt Fee shall be estabhshed by the CIty in an amount sufficIent to recover the City's actual costs related to the proJect, costs for degradation of the Right-of-Way, and the costs of restoratIon, tfdone by the CIty. Subd. 2. Obstruction Permit Fee. The Obstruction Permit Fee shall be established by the CIty and shall be in an amount sufficIent to recover the City's actual costs related to the project Subd. 3. Disruption Fees. The City may estabhsh and Impose a dlsrupnon fee as a penalty for unreasonable delays in Excavations, Obstructions, or RestoratIon. Subd. 4. Payment of Permit Fees. No Excavation PermIt or ObstructIon Penrut shall be issued WIthout payment of all fees unless the Applicant shall to pay such fees within thirty (30) days of billmg Subd. 5. Use of Permit Fees. All ObstructIon and Excavation Penrut Fees shall be used solely for CIty management, construction, maintenance and RestoratIon costs of the RIght-of- Way Sec. 1.13. Right-of-Way Restoration. The work done under a Permit, and the Restoration of the RIght-of-Way as reqUIred herem, must be completed within the dates specified in the PermIt. In Its PermIt apphcatlon the Permittee may choose to have the CIty restore the Right-of-Way By choosmg to restore the . Right-of- Way Itself, the Permittee guarantees its work for thIl1y-six (36) months followmg its completIon. Alternatively, the CIty may umlaterally choose to restore the RIght-of-Way and require the Permittee to pay a Restoration Fee to provide for reImbursement of all costs associated WIth such RestoratIon. In the event Permittee elects not to perform RestoratIon and CIty also elects not to perform the Restoration, the CIty may impose a fee to fully compensate for the resultant Degradation and decreas in the useful life of the Right-of-Way The City shall have the authority to prescribe the manner and extent of the Restoration, and may do so in wntten procedures of general apphcatIon or on a case-by-case basis. The City shall be guided but not limited by the following standards and considerations (a) the number, Size, depth and duration of the Excavations, disruptions or damage to the RIght-of- Way; (b) the traffic volume carried by the RIght-of-Way; the character of the neighborhood surroundmg the Right-of-Way, (c) the pre-excavation condItion of the RIght-of-Way, the remammg hfe-expectancy of the RIght-of-Way affected by the Excavation, (d) whether the relative cost of the method of Restoration to the Permittee is in reasonable balance WIth the prevention of an accelerated depreCiatIon of tIre RIght-of-Way that 3 . . (e) would otherwise result from the ExcavatIon, disturbance or damage to the Right-of-Way; and the lIkelihood that the partIcular method of RestoratIon would be effective in slowing the depreciation of the Right-of-Way that would otherwtse take place. Sec. 1.14. Joint Applications. Registrants may jointly make applicatIon for Permits to Excavate or Obstruct the RIght- of- Way at the same place and time in accordance wIth the terms of this SectIon Sec. 1.15. Supplementary Applications. A RIght-of-Way Permit is valid only for the area of the RIght-of-Way specified In the PermIt and for the dates specified Any PermItt~e whIch determines that an area or tIme greater than that speCIfied In the Pemut must be Obstructed or Excavated must make application for a PermIt extension. Sec. 1.16. Other Obligations. Obtaining a RIght-of-Way PermIt does not relIeve , Permittee of Its duty to obtain all other necessary Permits, licenses, franchIses or other authorizatIOns and to pay all fees requIred by applIcable law or regulations including MInn Stat ~~ 216D 01-09 ("One Call Excavation Nonce System"). . Sec. 1.17. Denial of Permit. The CIty may deny any applicatIon for a Permit as provided in this Section Subd. 1. Mandatory Denial. TIns provision lists condItions for whIch a Permit must be denied Subd. 2. Permissive Denial. The City may deny a Permit In order to protect the publIc health, safety and welfare, to prevent interference with the safety and convemence of ordinary travel over the Right-of-Way, or when necessary to protect the Right-of-Way and its users. The CIty may consider one or more of the factors listed in thiS provision in making such determination. Subd. 3. Discretionary Issuance. The CIty may Issue an Permit In any case where the Permit is necessary (a) to prevent substantIal economic hardship to a customer of the Permit ApplIcant, or (b) to allow such customer to materIally improve its Utility ServIce, or (c) to allow a new economic development project. Sec. 1.18. Installation Requirements. In accordance with law, and until the Public UtIlitIes CommissIon adopts uniform statewide standards, the Excavation, RestoratIon, and all other work performed in the Right-of- Way shall be done in conformance wIth "The Standard SpeCificatIons for Street Openings" as may be promulgated by the City. 4 . Sec. 1.19. Inspection. When the work under any PermIt hereunder is completed, the Permittee shall notIfy the CIty Pemuttee shall make the work-site avaIlable to the CIty Inspector for inspectIon The CIty . Inspector may order the immedIate cessatIon of any work which poses a serious threat to the hfe, health, safety or well-bemg of the publIc The CIty Inspector may issue an order to the RegIstrant for any work wluch does not conform to the applIcable standards, condItions or codes Sec. 1.20. Work Done Without a Permit. The RegIstrant may, after notIce to CIty, proceed to take whatever actIons are necessary in order to respond to the Emergency Except m the case of an Emergency, any Person who, without first havmg obtained the necessary Permit, Obstructs or Evacuates a RIght-of-Way must subsequently obtain a PermIt, pay double the normal fee for said PermIt, pay double all the other fees reqUIred by CIty ordinance and comply with all of the requirements of thIs Chapter Sec. 1.21. Supplementary Notification. If the Obstruction or EvacuatIon of the RIght-of-Way begms later or ends sooner than the date gIven on the PermIt, PermIttee shall notIfy the CIty Sec. 1.22. Revocation of Permits. The CIty reserves its nght to revoke any RIght-of-Way PermIt, WIthout fee refund, m the event of a substantIal breach of the terms and condItIons of any statute, ordinance, rule or regulatIon, or any condItIon of the PermIt. A substantIal breach by PermIttee includes acts speCIfically identIfied in this Section. The process for revocatIon of a Permit is also described in thIS SectIon . Sec. 1.23. Appeals. A Person that. (a) has been denied Registration, (b) has been denied a Right-of-Way Permit; (c) has had its RIght-of-Way Permit revoked; or (d) believes that the fees imposed on the user by the City do not conform to the requirements of law, may have the denial, revocation, or fee Imposition reviewed, upon written request, by the CIty CouncIl The Telecommunications Right-of- Way User shall thereafter have the nght to have the matter resolved by bmding arbitration. Each party to the arbItration shall pay its own costs, dIsbursements, and attorney fees Sec. 1.24. Mapping Data. Subd. 1. Information Required. Each RegIstrant shall provide to the City information mdIcating the location of all Equipment located in any Right-of-Way Subd. 2. Telecommunications Equipment. Information regardmg Equipment of TelecommumcatIOns RIght-of-Way Users constructed or located prior to May 10, 1997, need only be supplIed In the form maintamed, however, all TelecommUnIcations RIght-of-Way Users must submit some type of documentary evidence regardmg the locatIon of Equipment within the R1ghts-of-Way of the CIty 5 . . Subd. 3. Trade Secret Information. At the request of any Registrant, any information whIch quahfies as a "trade-secret" shall be treated by CIty as such. Sec. 1.25. Location of Equipment. Subd. 1. Undergrounding. Unless otherwIse permItted by an eXIsting franchise or MInnesota Statute 216B 34, or unless existIng above-ground Equipment is repaired or replaced, or unless mfeasible such as in the provIsion of electnc service at certain voltages, new constructIon, the InstallatIon of new Equipment, and the replacement of old Equipment shall be done underground unless otherwise agreed to by the CIty in wnting. Subd. 2. Corridors. The CIty may assIgn specIfic comdors wItmn the RIght-of-Way for each type of Equipment. .. Subd.3. Nuisance. One year after the passage of thIS ordInance, any EqUIpment found in a Right-of- Way that has not been regIstered shall be deemed to be a nuisance and the CIty may exercise any remedies it has at law or In equity. Subd. 4. Limitation of Space. To protect health, safety and welfare, the CIty shall have the power to prohibit or lunit the placement of new or additional Equipment WIthin the RIght-of- Way If there is insufficient space Sec. 1.26. Relocation of Equipment. The Person must promptly and at its own expense, permanently remove and relocate Its Equipment and facilItIes In the Right-of-Way whenever the CIty requests such removal and relocation, and shall restore the Right-of-Way The CIty may make such requests In the publIc Interest. . Sec. 1.27. Pre-Excavation Equipment Location. Each Registrant who has EqUIpment located in the area to be Excavated shall mark the placement of all SaId Equipment. . Sec. 1.28. Damage to Other Equipment. When the City performs work in the Right-of-Way and finds it necessary to maIntain, support, or move a Registrant's Equipment in order to protect it, the costs assOCIated therewIth must be paId by the Registrant wIthm thIrty (30) days from the date of billIng Each Registrant shall be responsIble for the cost ofrepamng any Equipment in the RIght-of-Way whIch it or ItS EqUIpment damages Sec. 1.29. Right-of-Way Vacation. If the CIty vacates a Right-of-Way whIch contains the equipment of a RegIstrant, and If the vacation does not reqUIre relocation, the City shall reserve, to and for Itself and all Registrants, the rIght to use the vacated RIght-of-Way. If the vacation requIres the relocation of Registrant or PermIttee Equipment, thIS SectIon contains oblIgations for the payment of related costs 6 Sec. 1.30. Indemnification and Liability. By reason of the acceptance of a registration or the grant of a RIght-of-Way PermIt, the CIty does not assume any lIabIlIty related to the actIvItIes of the RegIstrant By reglstenng with or beIng permItted by the CIty, a Registrant agrees to defend, Indemmfy, and hold the City harmless from all lIabilities ariSIng out of use of the RIght-of-Way, and waIves any right to bnng SUIt agaInst the CIty related thereto . Sec. 1.31. Future Uses. In placIng any EqUIpment, or allowing it to be placed, In the RIght-of-Way the CIty IS not lIable for any damages caused thereby to any RegIstrant's EqUIpment. Sec. 1.32. Abandoned and Unusable Equipment. A Registrant who has determined to dIscontinue its operations WIth respect to any EqUIpment in any RIght-of-Way in the CIty must eIther demonstrate to City that Its oblIgations have been assIgned or make an offer to transfer ownership to the CIty, in which case the CIty may: (1) purchase the EqUIpment, (2) reqUIre the Registrant to remove It, or (3) requIre the Registrant to post an additional bond to reImburse the CIty for costs to be Incurred in remOVIng the EqUIpment. EqUIpment which, for two (2) years, remains unused shall be deemed to be abandoned Abandoned Equipment is deemed to be a nUIsance Sec. 1.33. Reservation of Regulatory and Police Powers. The CIty by the granting of a RIght-of-Way PermIt, or by regIstering a Person under this Chapter does not surrender or to any extent waIve or lessen the lawful powers and rights which it has to regulate the use of the RIght-of-Way by the PermIttee, and the Permittee agrees that all lawful powers and rights shall be In full force and effect . Sec. 1.34. Severability. If any Section or portion of tlus Chapter is for any reason held invalId by any court or admInIstratIve agency of competent jurisdIction, such portion shall be deemed a separate, dIStInct, and Independent proVIsIon and shall not affect the validIty of the remaInIng portIons thereof Sec. 1.35. Non-Exclusive Remedy. The remedies provided in tlus Chapter and other Chapters in the LegIslative Code are not exclusive or In lIeu of other nghts and remedIes that the CIty may have at law or in eqUIty SECTION 2 ThIS Chapter shall take effect follOWIng Its passage and publIcatIOn accordIng to law Passed by the Council this _ day of , 19_. C ICABLE\MTOIStIMMAR Y MTO 7 . " /}q . Mil Northern States Power Company White Bear Lake Area 1700 East County Road E White Bear Lake, Minnesota 55110-4658 Aug ust 27, 1997 Dear Commumty/County Leader I have enclosed an advanced copy of a Minnesota PollutIon Control Agency (MPCA) public informatIon meetIng notIce that WIll be published In local papers In a week or so MPCA Will be conducting a JOInt informational meeting wIth NSP to answer any questions or concerns the public may have regardIng thIs Issue . Please relay thIs informatIon to those you think appropriate as soon as possIble For more informatIon call me at 779-3105 Sincerely yours, ~7 John Wertlsh Commumty ServIce Manager . DRAFT COpy . MINNESOTA POLLUTION CONTROL AGENCY PUBLIC INFORMATION MEETING NOTICE NOTICE IS HEREBY GIVEN that the Commissioner of the Minnesota Pollution Control Agency (MPCA) Intends to hold a public Information meeting regarding the Issuance of proposed Air Emission Permit No 16300005-001 for Northern States Power Company's Allen S King Generating Plant located at 1103 King Plant Road In Bayport, Washington County, Minnesota The meeting IS scheduled for September 30, 1997, from 7 30 to 9 30 PM, in Room_A301, Stillwater High School Stillwater High School IS located at the Intersection of Highway 5 and Highway 36 The main intent of this notice is to provide notification of the public information meeting A complete public notice regarding the proposed permit will be published two to three weeks pnor to the meeting BACKGROUND INFORMATION NSP's Allen S King Generating Plant is an electric generating facIlity which began operating In 1968. The facIlity's air emission sources are bOilers, fuel and ash storage and handling equipment, and diesel engines . The proposed permit action IS re-issuance of the total facIlity operating permit as required by Title V of the 1990 Clean Air Act Amendments The last total facility permit was Issued on May 5, 1993 The draft permit does not allow for new construction nor change emiSSions limits * Changes from past permits Include * limited authorization to burn waste from cleanup activities at sites used for manufacturing "town gas" from coal, IItown gasll was used for lighting and heating before natural gas became available, Identification of eXisting air emission sources (fly ash load out and coal yard traffic) which were not Included In prevIous permits, updated requirements for continuous emiSSions mOnitors, stack testing, compliance tracking, and mOnitoring control equipment operation; and addition of a requirement to model ambient air Impacts of particulate matter, sulfur dioXide, and nitrogen oXide emiSSions * * FURTHER INFORMATION AND PUBLIC PARTICIPATION Persons Interested In obtaining further information are encouraged to attend the public information meeting If you have questions regarding the public meeting or the permit or would like to receive a copy of the draft permit, the public notice for the permit, or a . summary fact sheet, please contact Carol Andrews at 612/296-9711 Procedures for public partiCipation In the MPCA's conSideration of the permit application will be deSCribed In the permit public notice . . . ~iIlwate~ TO;:;"'''''''' ."".~ August 29, 1997 Mr. Robert McGarry McGarry-Kearney Insurance Agency 243 South Main Street Stlllwater, MN 55082 RE: Clalm against the City - Mlchael M. Wood Dear Mr. McGarry: Please process the enclosed claim against the City: Michael M. Wood Somerset, WI Damage to vehicle August 29, 1997 Sincerely, M~~/~O~ City Clerk Enclosure c: Klayton Eckles, Clty Engineer CITY HALL 216 NORTH FOURTH STILLWATER MINNESOTA 55082 PHONE 612-439-6121 CLAIM AGAINST CITY OF STIL~ .;Il NAME OF CLAIMANT -YY} 177 tu~. ADDRESS ~ 0qPHOllE NO. . WHEN DID EVENT OCCUR? WHERE DID EVENT OCCUR? '8/;;"1 / t; 1 7-/~ 7/ .) ~ S '/ ~~ WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED . NAME OF PERSON MAKING REPAIR; OR GIVING CARE i- 2 1- DATE 0/1 .. ~4 - - - - SIGNATIJl _.~ You have to formally notify the C1ty 1n wr1ting w1th1n th1rty (30) days of the occurrence of an event whereby you feel you have suffered damages. wJl Lv ~'/~ . . . League of Minnesota Cities Association of Metropolitan Municipalities .. Association of Metropolitan Municipalitiel LMC 1997 Regional Meeting Wednesday, September 24th, 1997 Decathlon Clu1 1700 East 79th Street, Bloomington The League of Mmnesota C,ties, in cooperation with the AssocIatIon of Metropo/'tan Municipal,tIes, IS hostmg one of ItS 1997 regIonal meetmgs especlany for the metropol,tan area The program IS a very specIal one that you won't want to mIss. 3:30 - 5:30 p m. - Infonnal discussIon with U1C and AL\L~ staff on a variety of topics. ./ the Local Government Acksory CouncJ ./ emergIng Metropohtan Government ISsues ../ hot legIslatIve Issues, past and future ./ strategIes for presentIng hudget and tax levy InformatIon effectIvely to hoth CItIzens and the medIa ./ LMCIT Insurance coverage issues ./ the future of LMC member sel'Vlces In areas lIke personnel management, codIfIcatIon, and performance measurement 5 30 - 6: 15 p.m. - Social hour and a chance to network with other Metro area offICIals 6:15 - 7.15 p.m. - DInner 7 15 - 7:30 p m - WelcomIng remarks from Host City, LNC and AMM PreSIdents 7 30 - 8.0D p.m. - CItIzen Trends i1::d Issues ..-Llfectmg ~let:-opolltan Cities - Dr. Bill ~!orris Dr Moms, PreSIdent of DeCISIon Resources, Inc., has heen surveYIng metro area CItIzens for several years to determIne theIr level of satIsfactIon WIth quahty of hfe and local government serVIces He wJl dISCUSS the latest fIndIngs from hIS research 8 00 - 9 00 p m - Youth Issues CreatIng "healthy" commumtIes for young people has emerged as a malor area of Interest for MInnesota CIty offICIals The League's ImprOVIng Commumty LIfe commIttee has heen workmg on practIcal ways that CItIes can make a dIfference A humorous VIdeo to Introduce the tOpIC WIll be followed by a moderated panel dISCUS- sIon of young people from around the metropolItan area offenng theIr observatIons I about commumty hfe CIty offIcials are encouraged to conSIder InVItIng some young people to JOIn them for dmner and thIS portIon of the program e:ost: $30 Please send the enclosed regIstratIon form to A,.\1M offIces no later than Fnday, September 19th, 1997 -. " ..... "", ..... " , '. "........ .:1 " :....-1 REGISTRATION DEADLINE Cancellation Deadline: (. "':~ Jj"Z; f~ ~.- .,1:"~ ~ ._" T'" ;.;. - ~, ,. . ~ ~ N . r'" ...t...".....:t. -,.... .... sme,,~ -..,fo... ,.~~!:,.1::'_40"'" ""..... ~ I. ~ ..'t 4; , ..... ~ ":1 .'))::J. :.....IlP} .::....~... :":;.4''f~.'''I.....0# or "" "... ..t:A ;Gff'~"'I~~~ ..':!:?#...."T?7~f"".... .: ".1",'" .I I ...-:::~ ~-:~~' II; ~""~-~t ~"';~r~~..,~, ~ .. -~'..~~i.tt~""'-{4'~1-:~I~~" J>~:-,1t;&.. ......ft.... , . - N' .~.... '''_'ll ft sma:!: ':;-:.'j...y!"..;..~:~ 1 ;~_l"}';""r,j:/ ..t-.....f ..:~ ...... ~.'" ,/ .. '<;J....~~l& .....~ -- ;,!-i~.c- .:... r fr,..-,(t..... :t....t~..,l'__... ~... ~:".f ... 1-,1-: . ~ , .. ... ." . . - .. I~ \,...., II 1':.:- ~ : .. ~ .. ... ", ~ .. .... _;rt.ii.:-,};" Jot":.. "'-;:... "," It: )."') ~ ~;~ ~-3."'''':)' .1.:-1:r..; ("f". I '-.. J;:.:l... ... \ ~"': f... ~'.... !-t.!~W'.... --:-"oJ ...r.~-=. .. ,,~ -: _~~<'~: 1.: ..:~::~~ 1.?~ ,.t' L _ , , .,.' ;""", .~:J'_r..~. TitI'" :'~.A:f"'...., \1'_"4.-~ - .-',1." .-"'!~ -': ',... --' ',"'-i~-...t....""f;I. ,,: ..~ "'c. ""r$I.J~ e !..!~ ""(l~~;' ....:~ ~..~...'i;:,,"F:~"~....~ ~~;,,_".,,~r ,.--~~ t'~.i~-';;jIt.r; \~ 1 'j"1\ .~...:,"- t.'~=l.~{-' >I.!......-:=.., ~":..t~...f.l... <.' .- "-"'4.>';:'::1.-.~' ~ ;.~L ...~?~" _"'- 1.;....1..t..~:""" ..{?tr." ;......,_..\"".....;":..l}~;.t-:~ ......,.~-il"~,.....t- ",.- ... .....~..r~~~1. ..~fi"I\#'!...::!J.,."'t-r~.;J..~=.i...:~....."j.. t.J~~I(,...'f -;'~.:. , ,:,oa;:. ~ ~ "f......\ ..~ -; :";'-J _I r _ .,,,~.. - (A ~:'i-~~~'" I ;' ,f "P: I' ........ ....... ......~:" ~....,- ~J ..t ' I-...fr~"~," ....~~;~...f..J.:,:'~ ~,.../." ~I."" ""-~ 'I'" 't' ",.;l ~ "'~"::;"'-"'''-:J:".'S.''l'''/~='.~~''.'..-'' .. J" .. ... 't .. .. ~ ~.." \,... . ... \ ""~~r""" .:'" ....._', - ~; '~~: ~-.~ I':.TitJe ~;.l-, ~.~..:.~ .;.~,;:"...l~(~t: ':-....11.~ -:'.01.. '~4....'t'?;iI...~ -wrr~~;.p:;'"(!..':I~..'; t\:...~-"~t. - .... ~= ....~!I,.~,(~ ,0..."".). (~:'h 7t~....()....;.:;sf..!.. .."-t"_~ 1,71.""~'" ),;;.-:. ;:::..... ~'.. 7..,)......' '..."'?..r..,..J.:.... ~ r...~~ . I 1.t..~~..V:f..~.l..fr:t';.1z.J..!:..;r-~......!~ ;::;......;;, 1-t ....,,~z:!..~..f:"'":l..-:t..-;ri'l$1r' ~it:.~ _WOf_ to\."....._J.~~...\f..~..J..r-IlI....cr~"l;;~~I~~...r.,....~'~>..~' _"~';":...~ _~_...._..,jf..L.~.:-~or..~~:;:..,~ . . x $3000 registration fee == $ 'li"~~i$~,~~1.'t=...l).'iZl ~ .....;7,;:~~\].h...:'1: J.: ':{~~,: ~ ,,",.(~~"~~.."":":,,"~4-ot;.-l~"~"''',:!,~r-.. ...~ '\_1., ..t:"~,,"f. ~~'(.,.":"'..t~~";.."1.-:: :t"ftP-r",.-:- 1. p :~_~ir"".. '......#..1, t:"~_"~ :":!s::.... J-'-' , '-".....1: ! ....'01- ~_A......",....._~"'~.. ;- ..p.r- r 'i"~"'. , ..-,:......,..'1'" '::;. "'lr..... .~... ..., I/J......._ ",,\.." ~."V t.."" ~.. "'(" - .,../...:t ... 'r.. :" ,). TOTAL: PAYMENT. Ef:'CLOSED $ - ~ I. , " '-:\' .- ,_;:;. ~.. ",'" ;- ;-, : .... J"'<:; -:..'~, ~'......" . N - .... - ame:.- t -. - - . ..... :" ',- ! Name ........ ~ ,,'" .....I-' .~..........., ("....,,''''... J : Number of attendees ,..~-.._i:":~__" .-' CONTACT PERSON' .... .' PHONE' : =;...~: ADDRESS: '. CITYIZIP Please make checks payable to: Associatio~ of Metropolitan Municipalities ,- Mail check along with registration form to: Laurie Jennings Associatio~ of Metropolitan Municipalities 145 Univers~ty Avenue West St. Paul, MN 55103-2044 , . -,' -~ - - ... . . - ,I ...-P . . - . ,,~~ : I-..~ . ~ ;....-... ... - - - -~ - , - ~ ..... - I" ... .. '-......:,~.:s-:.r -... }.. "'........ I The hearing scheduled for September 17 t - 1997 will b,e.::- 'f..~, . - ~ - - ~. ~-. - ... - ... ... - ~-, .... 1 .., opened only to take jurisdi~i~~ and will be immecHately' ;p .. . ) ""t.... - I a.... .... - .. - ,_ I:;" ....- continued to a later date. No evidence will be received on ,. ""'It - . t' ... .. I' .. ... .. ,..... f .... J ..... ... .....:... ... ... .......... ..- .... .. _:.. ...~! :v :; ,~....~..: ~ .. .. .. , ;1 A .......~..1.-:.-:.:: .. I ~ ... ..' ,. .. - ..,~ '.1 ~. ~~;~j;.."......",~ .... ............... ... .. /I :...:_ ~..j~~"#<orJ1~Utt-~. .." ;-.."",/:" ~:_ ... r,.! 1~.t..~Nt ":i{'=a:~~..1 .. --4 ~td...~'\.&o-l. ...=-) "lrr-~~ . -.-- - ...,.-....-... .... ...~:-----=.. .., ...-" ... _ _ ::...... :.. -"f'-'" - -:.- J t" ~ Jt_ :.....'.f' ......1! ~"wl "'~..,........-A..~..,...J't-~h-c.....:a.... September 17, 1997. - ..... I< .. -, ..,:: t..., ... .~\. ...... , ,- .. - -- .; ; :,":' ,,'" I /" d ... ~ ....... r ... ,r- .., , _ ;:_; -._V . J- 'S 't.. ~ ,. ~ l' 1"'" -.!r . - ' . . . A-5821 Oak Park Heights RlECtEHVIEDl AU~ 2 9 1997 --------- ------ - BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Paul B. Double Lea De Souza Speeter Andrew D. Hultgren County Commissioner County Commissioner Chair Vice Chair Vice Chair Ex-Officio Member Ex-Officio Member ----------------------------------------------- IN THE MATTER OF THE PETITION FOR THE ) ANNEXATION OF CERTAIN LAND TO THE CITY ) OF OAK PARK HEIGHTS PURSUANT TO ) MINNESOTA STATUTES 414 ) NOTICE OF HEARING ----------------------------------------------- Notice is hereby given that a public hearing will be held pursuant to Minnesota Statutes 414, as amended, before the Minnesota Municipal Board in the above-entitled matter. The hearing will be held on the 17th day of September, 1997, in the Council , Chambers of the Oak Park Heights City Hall commencing at 9:00. All persons shall be given an opportunity to be heard orally and to submit written data, statements or arguments concerning the above-entitled matter. The right to testify and the admission of testimony and other evidence shall be governed by the Rules of the Minnesota Municipal Board. [The Rules of the Minnesota MUnicipal Board may be purchased from the Documents Section, 117 University Avenue, St. Paul, Minnesota 55155, (612) 297-3000 ] The property proposed for annexation is described as follows: All that part of Section 6, Township 29 North, Range 20 West lying westerly of the centerline of Stillwater Boulevard also known as State Highway 5, -2- Washington County, Minnesota. After all testimony is complete and the record is closed, the Board will meet from time to time to deliberate, approve and issue Its findings and order. Persons desiring to be present at such meetings or conference call meetings should contact the Board Office For special accommodations, please contact the Minnesota Municipal Board, Su~te 225 Bandana Square, 1021 Bandana Boulevard East, St Paul, Minnesota 55108, (612) 603-6757, or Greater Minnesota TOO 1-800-627-3529. Dated this 25th day of August, 1997. MINNESOTA MUNICIPAL BOARD SUite 225 Bandana Square 1021 Bandana Boulevard East St. Paul, MN 55108 ~av~~~ Patncia D. Lundy r1" Assistant Director . . . . . . METRO MEETINGS A weekly calendar ofmeetmgs and agenda Items for the Metropolitan Councll, Its adVlSory and standmg commIttees, and three regional commIssIons Metropolitan AI1'pOrtS ComnllSSJon, Metropolitan Parks and Open Space CODDmSSlon, and Metropolitan Sports FacIlities CommIssIon Meeting times and agendas are occasIonally changed Questions about meetings should be dIrected to the appropnate organJZatlon Meeting mformatlon IS also avallable on the Metro information Lme at 602-1888 and on our web page at www metrocouncll org Comments on Councll Issues can be made by electroniC maJl at data center@metc: state nm us or by calling the Public Comment Lme at 602-1500 DATE: August 22, 1997 WEEK OF August 25 - August 29 METROPOLITAN COUNCIL Transportation Committee - Monday, Aug. 25, 4 P m., Chambers The COJDIDlttee will consIder: Mmn.esota Valley TraDSlt Authonty grant amendment for small bus acquw.t1OD; apphcatlon for 1998 Federal AVUltlon Acbmmstratlon contmuous plamung grant, Metro Mobility demand contract amendments; small bus acquw.tion contract amendment; Amencans WIth DISabihtles Act span of service day throughout the ADA Serv1ce area; donation of retired Metro Mobility velncles; CoUDCJl support for ISTEA :fundmg; Metro TransIt's general manager's update; Metro Mobility update; and other busmess. Southwest Metro Groundwater Work Group - Tuesday, Aug. 26, 1 pm., Pnor Lake Fire Station, 16676 Fish Point Rd., Prior Lake. The group will CODS1der: report from die water data/modeler subgroup; short term strategy development and revtew of work plan; and bramstoImmg seSSIon on long term strategy group. Environment Committee - Tuesday, Aug 26, 4 p.m., Chambers. The CODDDlttee will cons1der: Blue LakelSeneca sohels stabthzatlon project-option for Metropolitan CounCll to proVIde 0 " M services; recommended legISlative imtlatlves; chscusSlon of 1998 capital budget and 1998-2002 capltal1lDp1'Ovement program; and other busmess. Executive Committee - Wednesday, Aug. 27, 8 a.m., Nlcollet Island Inn, 95 Memam St , Mmneapohs. MNRRA River Tour sponsored by MNRRA and DNR for Local Government Planners and Planning Commissioners - Thursday, Aug. 28, 10 a.m. - S p.m. Housing and Redevelopment Authonty Advisory Committee - Thursday, Aug. 28, 8:30 a m., Room IB and lC Legislative Strategy Group - Thursday, Aug 28,2:30 p m., Room lA. Metropolitan Council - Thursday, Aug. 28, 4 p.m., Chambers. The CounCll will consIder contract awards for stock electncal parts; approval of contract between the Metropohtan Counc1l and MANA; approval of transit service levels for 1998 tax. feathenng; Metropohtan CounCll agreements WIth MDlDOT and the CIty ofMmneapohs to unplement demonstration shuttle Serv1ce m the Philhps NeIghborhood; Foley Boulevard park-nde expansIon (phase One mtenm parkmg); Hennepm County Govemmcnt Center bus shelter mteragency agreement; amendment of Metro TransIt's 1997 capItal budget and authonzatlon to purchase 98 40-foot transIt buses, authonzatlon to execute a contract for tire lease and Serv1ce; pubhc heanng findmgs and recommendations to adopt amendment to Recreation Open Space Development Guide/Pohcy Plan regardmg telecommumcatloDS towers on regional recreation open space land; reallocation of$89,587 from 1 ( two Dakota County regional park grants and request for remJ.bursemcnt conslCieratIon of$225,OOO to Lake . Byllesby RegIonal Park bathhouse and beach unprovement project, deletion of 45 acres from Bunker Acres Regional Park master plan boundary, Anoka County, supplemental tax base IeV1tahzatIon account fimdmg to MCDAlMmneapolis for Garehck Steel; approval of the Metropolitan RadIo Board 1998 budget, follow up to June 12 Counc1l actlon regardmg the Eden Prame compreheDS1Ve plan MUSA extension and transportatIon plan ICVlSlon - Flymg Cloud land acQU1Sltion ISSUes; IeV1ew and approval of canchdates to the pennanent Agncu1tural Land PreservatJ.on Task Force; and other busmess. The Metropohtan Councll 15 located at Mears Park Centre, 230 E. Ftfth St, St Paul. Meetm.g t1mes and agenda are subject to change. For more mformatIon or confirmatIon ofmeetmgs, ca1l602-1447, (TIY' 291- 0904) Call the Metro InformatIon Lme at 602-1888 for commg meetmgs and agendas and other Councll mformatIon or find them on our web page at www.metrocounc1l.org TENTATIVE MEETINGS THE WEEK OF SEPTEMBER 1 TIIROUGH SEPTEMBER 5, 1997 LABOR DAYIHOLIDAY - Monday, Sept 1 Councll offices are closed. Industrial Rate System Task Force - Tuesday, Sept 2, 7:30 a.m., Room lA. Community Development Committee- Tuesday, Sept 2, noon, Chambers. Metropolitan Parks and Open Space Commission - Tuesday, Sept 2, 4 p.m., Chambers Transportation Technical Advisory Committee to the Transportation Advisory Board - Wednesday, Sept 3,9 a.m., Chambers Transportation Accessibility Advisory Committee- Wednesday, Sept 3,1 p.m., Room lA. Committee of the Whole - ThuIsday, Sept 4, 4 p.m., Room lA. Metropolitan Radio Board - Sept 5, Fnday, 9 a.m., Metropohtan CountIes Government Center, 2099 Umvemty Ave., St Paul. . METROPOLITAN AIRPORTS COMMISSION Special Meeting of Executive Committee- Monday, Aug 25, 11:30 a.m., Office of the Chairman, West MP.7'7.an1ne, Lmdbergh Termmal Bwldmg. The executIve ses5lOD w1ll be closed to contmue the executIve chrector performance reVIew. Commission Meeting - Monday, Aug. 25, 1 pm., Room 3040, Mezzanme. Lmdbergh Termmal Bldg. The commission will Consider: auport leases, Flymg Cloud Auport land acqutSltIon; fiDa1 contract payments for general constructIon at mtematIonal amvals facility, electncal COIJStn1ctlon on upper level roadway canopy, air traffic control tower at Anoka County-Blame Auport, and 1994-96 Part 150 sound msulatIon program; contract change orders for Part 150 residentIal sound insulatIon program, New Ford TownlR1ch Acres asbestos abatement and demohtion, bwldmg area-south expansion at St Paul Downtown Allport, and 1996 termmal electncal modificatIons; contract bids reCeived for 19971andside bltummous constructIon at MSP, and Part 150 sound msulatIon program for July bid cycle, IeV1ew ofupcommg constructIon project bids, mnth house auction - New Ford TownlRlch Acres; Twm CitIes Allports Task Force hght ra1l translt resolutIon, ADNE reportmg; pubhc parkmg update, project change management pohcy, n015e abatement departure procedures, north-south runway property acqutSltIon- heanng officers reportlfindmgs, conclUSIOns and order, bids received for Ice control matenals (sand, salt and urea); auport mamtenance and operatIon state aid agreements; bids received for purchase of Post Road camera system, bids reCeived for the purchase of one refuse collect1on truck; personnel pohcy gmde proVISions; bids received for purchase of runway bnJShes for snow removal; ICVlSlon of ordmance No. 74 - 81I' operatIons . area; recommP.t\datIon to approve the MSP ground rental ordinance; pohcy regardmg long term rehever fire SeJ.'V1ce, utlhty update - natural gas RFP, appomtment ofheanng officers for commercJa1 operatIons ordmance; congressional actlv1tIes update, quarterly and monthly operatmg results, summary of mvestment 2 . . . portfoho, summary of m camers passenger fac1hty charges; forfClture fund auebt; Kraus Anderson audIt; 1998 operatmg budget; Metro Office Park acqwsltIon; revISed parkmg rate proposals; CIty of RIchfield vs. MAC (Runway 4/22 htIgatIon) executIve sessIon; and other busmess Public Hearing on Amended Hubert H. Humphrey Terminal Ordinance - Wednesday, Sept 3, 1 P m, Room 3040, Lmdbergh Tennmal Bwldmg The conmusslon will reCClve pubhc testunony relatIve to the adoptIon of the amended Hubert H. Humphrey Tennmal Ordmance. Metropohtan Auports Comnuss1on offices are located at 6040 28th Av. S , MiDneapohs, MN 55450. For more mformatIon, call Lynn Sorensen at 726-8186 METROPOLITAN SPORTS FACILITIES COMMISSION Public Hearing on Proposed 1998 Budget - Tuesday, Sept 2, 9:30 a.m, HHH Metrodome, 900 S 5th St, Mmneapohs The Metropohtan Sports Fac1htIes CommissIon office is located at 900 South 5th St, MInneapolis, MN 55415. All meetmgs are held m the conference room, unless noted otherwISe. Meeting tunes and agendas occasIonally may be changed. To verIfy meetmg mformatlon, please call Nancy MatoWltz, 335-3310 3 W ASIDNGTON COUNTY Dennis C Hegberg DI.trlct 1 COUNTY BOARD AGENDA Mery HeUler Dletrlct 2 Wely Abrehellllon District 3 SEPfEMBER 2, 1997, 3:QO. P LM. Myre Petereon DIltrlct 4/Chlllr De". EngltrOm Dlltrlct 5 3:00 Board Workshop witb Oftlce of Adrni"i~tion - Room lOOA to 4:30 Final Budget Workshop Prior to Certification of Proposed 1998 Budget and Levy 1. 4:30 2. 3. 4:30 4. 4:40 5. 4:50 . 6. 7. 8. 9. 5:10 6:30 10. 9:00 Roll Call Consent Calendar Public Works Department - D. Wisniewslo, Director Manning Avenue Connection Corridor Study General Adminiqration - J. Schug, County Administrator Discussion from the Audience VinlOn may share their concems MIh tIw CounIy Board 01 CtmtmIsnDMn 011 tmy ,um Mt 011 tIw agnula 1M 0uI1r W1U tbreet tIw CtnIl'IIy Adnulll6lJY11Or 10 prepare resJ1D'fSu 10 your COIICt!ms You tII't! tmCOIIraged 1IDt 10 be repe""ous 01 previous speaken and 10 lumt your t1dtlreu 10 jive IIIUIIIta COmmi~liioner Reports - Comments - Questions 77u8 penDd ol"me shall be used by tIw ComnuuIDMn 10 reparf 10 tlwjlll BDflIfl 011 eDmmlltt!e ""","es, nuzJre eDtr1111mt8 011 malten olUlUrest and mlomultJOII, Dr l'fJUe que8tlOll8 10 tIw SlO1I 7IU8 action IIIMt IIIteIIIkd 10 result m 8Ub8tDnRve board ae"on dunng thu tune Any ""011 Meeuary bee_e of dIIIeUUlOll W1U be scheduled for a future board meeting Board Correspondence Recess Public Hearing - Department of H.E.L.M. - M. McGlothlin Zoning Ordinance Adjourn ................................................................... Date Seber 3 Committee MEETING NOTICES Time Location Plat ColDlDlsslon 9.30 a.m. Washmgton County Government Center ~_. U.1IUIf1 de_.. ... ..,..,. lor _ .. the C_ty 8DenI Rttom II you nHd ..._ dw to thablhty or /engwge 1NImeT. pi-. u//430-tiOOO (TDlJ 439-3220J EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* SEPTEMBER 2, 1997 The folloWIng Items are presented for Board approval/adoption . DEPARTMENT/AGENCY ITEM AdnumstratIOn A Approval of the August 19 and 26, 1997, Board meetIng mInutes AudItor-Treasurer B Approval of abatement applIcatIons for homestead clasSIficatIOn and value changes Commumty ServIces C Approval of the follOWIng appoIntment and reappoIntments to the Workforce CouncIl Dale Anderson, Small BUSIness, Sue Putz, Econonuc Development, J un Donnovan, Labor, Barbara Swanson, Commumty Based OrgamzatIon, and appoIntment of ClaudIa Rtsne, School DIStrIct 834 D Approval of agreement between the Department of Econonuc SecUrIty/ MInnesota Workforce Center System and WashIngton County Workforce Centers to contInue unplementatIOn of the Local IntegratIon Plan for the One- Stop Career System PublIc Works E InformatIOn only - LIllIe Suburban Newspapers - Best of the ReVIew, has awarded the Lake Elmo Park Reserve WIth the "Best Place for a Fanuly PIcmc Award, based on the 1997 BEST Reader's ChOice Awards F Approval of resolutIOn concumng WIth bid award of the CIty of Oakdale fa. road and SIgnal construction on CSAH 13 (Ideal Ave.), and authorIzatIon to enter Into a cooperative construction and mamtenance agreement no 76658 With MN/DOT for signals at CSAH 13 and TH 5 In COnjunctIOn WIth the Ideal Avenue constructIon .Consenl Calendar Items are generally defined as Items of routme busmess, not requJnng diSCUSSion, and approved m one vote Comm1ssloners may elect to pull a Consent Calendar Jtem(s) for diSCUSSion and/or separate actlon . . . . "'8/25/57 CITY :JF OPK PAf"k rEIG.-iTS NO ~~ [;02 10 59 CITY 01' 0AJt PARX BEIGBTS CITY COlJ'BCIL XD'1'IlIG AGENDA ~UESDAY, August 26, 1'97 -- 7:00 P.X. AG~A r Call To Order/Approval of Agenda II V~sltors III Department Reports 1. Police 2. Parks 3. Administration EnclQ81.lre 1 4. Cable 5. Water Managemenc Organ~zat~ons 6. Recycling Award Enclosure 2 7. OPH Business Group s. Bridge Reports IV. Cnn~ent ~p.nda (Roll Call Vote) Bcclosures 3, 3B, << 3C v. i'\.1b1ic li~arings 1. Request for Home Occupat~on Perm~~ - Beauty Shop - Mary Stenfors, 5323 O'Brien Ave Enclosure 4, 48, << 4C 2. Continuation of Pub12c Hear~ng - Proposed Zor.lng Ordinance Amendment Enclosure 5 VI. Unf~n1sh~d Bus~ness v: I. New Bus~n.ess 1. Review of MNDOT Final Design Plans Enclosure 6 & 68 2. Resolution 97-08-31 - A Resolut~on Regard~ng Perre Creek & the Middle St. Croix Watershed Management Organ~zatlon Enclosure 7, 78, 7C, << 7D 3. C~ty Enforcement of Weed Ord~nance Enclosure 8 VI:I. Correspondepce 1 Letter from Mln~esota Mun~clpal Board Enclosure 9 1Ot:l.....::::l/':;i.( 10 59 C ! TY ::JF OR!< PRt(K I-c 1l.:r11 :;) 2. Letter from East Oaks Townhome Asscc~ation Enclosure 10 Clos.d Be..ion: The Counc11 w111 adJourn to closed sess~on to d~scuss personnel matters, un~on negotiat~ons, & pending 11tigat1cn. Adj ournmen t : NU."(1:J4 ~ . . . . . . Chair: A2enda: Minutes: Treasurer: Attorney: EamDeer: ;aanner: Public Worl9i Oerk: Committees: PooDle - 8:30 PM: Old Business: New Business: Note: Stillwater Township August 28, 1997 Hicks 7 30 P m. Regular Meeting Adopt Approve Minutes August 14, ] 997 1 Claims & Checks 1. Flashing Lights 1. Township Comments for Zoning Ordinance Hearing 1 Approve Election Judges DaVId Francis and Louise Bergeron win not be present 8/24/97 Pat Bantb AUG 22 '97 09 31AM LEAGuE Of M1'1 CITIE: Augus~ , 8-22. '997 P 1 Fram Co ~~~~/) . Postaft' Fax ~ote To 7671 :laCe ,sociation of . .erropolitan Municipalities AMM FAX Co~ N EW~::' q$O-,;01 Pt\One , , AMM seeks nomJnations for TAB Tnere IS a City official vc- caney on the Transporta- tIon AdvIsory Board (TAB). due to tr,e resignation of Julie Trude. Mounds VIew councllmember The official selected to replace Trude wiD serve tne balance of the term endl"g September 1998, at which time he or she would be eligible for reapPointment to a full two.)'ear term The person selected for this position must be either a mayor or' COIJncilmember. The TAB is on Important TransportatIon-related adVI- sory body which provides Input to the Metrooohtan VA hJ IItwr it !ild JIfJ'I6Id1 II if J/f/( oty /RIftJ1 JI1fI idJJJIlIf1n/l/1 TIlt /II!unnl /1IfI K itmdd II be II!;td ffllllllipn. fH!I{// JlJlJltid'itllIIJtr to kttp 6/11r!il1 ,mllf IflJlJf>>ffiH/l8tI/I O/J KldtJ @ (gpJrmrt 1991 JIIJ'f '4J IJniTtr1df Aft6fJt JIm It PI6/, i8I PJ.zo44 ldqJ/J8ot 115"4644 m: 11HZ?? bniU JndftrllvR@iPI(IIiIl Council and MNDOT. It also plays a very key role In prOject funding deCisions under the prOVISIOns or the federal Inter modal Surface Transportation EffiCIency Act ! ISTEA). The TAB's regular meetIng IS the third Wednesday of each month ot 2 p m. in the Metro. pohton CounCil Chambers Nominations are soliCited for this vocanc) from all parts of the metro area Tne Board, as usual, wiil conSider several cntenc In maklng the final selection. including gender, geography, CIty sIze and relevant expenence Nomlnotlons wlih a bnef resume should be sent to Vern Peterson In the AMM office no later than Wednes- day. Sept 3 For your informatIon. the current nine AMM represen. totlves on TAB are: Don Bostrom (st Poul co~nCJI), Charlie Cnchton (Burnsville council), Dole Gustafson (Brooklyn Parle council), WIll- Iam HargiS (Woodbury moyor), Gary Humphrey (Apple Volley mayor). Poul Malone (Arden Hills counc I), Jerry Newton (Coon Rapids counCil). Terry Scl1neider (Minnetonka council). POT Scott (Minneapolis council) . Executive Director search underway The AMM Boord of Dlrec. tors helo a spec:al meet- Ing and finalized the tllTle:I'1e orocess of hrnng 0 new executive director To begin the hiring process, Lisa Lynn. a consultant With Lynn & AsSOCIates. Will be meeting With AMM stoff, legislators. ~he Met CounCil and othe~s. to gather Irput to help fcrmulate 0 recrult- met"lt profile for the pOSlhcn ,Apphcahor"lS Will be ac- cepted dlJnng September and the first part of October. The Board hopes to hire a new director by December. If you are Interested In prOViding ;nput or hove questions or concerns. call the AMM office at 215-4000 arid we can put you In con- tact With Lynn. PreSident J[rrI Prosser or a Board :-nember . . . . 402 N. 2nd. Street Stillwater, MN. 55082 August 25, 1997 Stillwater Gazette 102 S. 2nd. Street Stillwater, MN. 55082 To The Editor: Who in this town had the poor judgement to glve permlssion for WOODFEST. a performance of eight different rock groups at Pioneer Park on Friday, August 22nd ? The cacophony was so intense we could hear lt inside our home with all the doors & windows shut. one block away. My neighbor & I were un- able to have a conversation outside because of It. At one pOlnt, three patrol cars were there ln answer to complalnts of noise & parking violations. One speaker on stage of the band shell was extremely obnoxious. & the so called music & lyrics were very offen- sive. One song repeatedly said & was tltled GO TO HELL. Some familles with young children having picnics were visibly uncom- fortable. The Laurel Street Bed & Breakfast guests were extremely upset! There was no notice that thlS event was to take place. Residents look forward to concerts that are ln good taste & enjoyable to the majority of folks who come to the park. If permission for groups like this to perform must be glven, let it be ln Lowell Park or some other non residential area. ~~ Judith Hansen cc: Mayor Jay Kimball Council Members: Terry Zoller Gene Bealka Eric Thole Rich Cummings . . . Stillwater Public Library 223 North Fourth Street Stillwater, MN 55082 Board of Trustees Minutes August 5, 1997 Members. Doeksen*, Gorski, Hickey, Lockyear, Maybanks, McFayden, Myers, Nelson, Ruch. Director Bertalmlo. * Absent 1. Call to order: President Ruch called the meeting to order at 7:08 p.m with a quorum present. 2. Adoption of the Agenda: Agenda adopted. Moved by Lockyearlseconded by McFayden 3. Communications: , Suggestion box - A patron wished for opera videos (they have been ordered). Another asked for Alternative C.D.'s and a third requested a book club for children Funds received have Included $250.00 from the Stillwater Trolley, $1,54000 from the Birthday books and $55800 from the sale of book bags and T-shirts. 4. Consent Calendar: Nelson moved/Hickey seconded to adopt the consent calendar including payment of bills In the amount $11,604 75 Approved. 5. Cenntennial Celebration Report : Mary Ann Sandeen reported that over 500 patrons Joined us for the Ice cream social and both Sebastian Joe's and Applebees were happy to participate 6. We corrected the July expenditure to $13,502.31 from $13,507.75 7. The President, Vice President and Director Will meet With the City Council regarding the budget on August 14 President Ruch vIsited With Mayor Kimble Informally about the budget 8. Joan Schaffer's retirement reception Will be on Aug. 28. 9. A pedestnan crosswalk has been painted but President Ruch Will wnter a letter reminding the City of other pending safety measures Page 2 10. On motion by Nelson/seconded by Gorski, we will create an Ad Hoc committee to create a technology plan. It Will include the Director, one staff person, Nick Gorski and President Ruch. . 1 1 Committee Reports: A. Alternative Funding Committee has created a list of tasks for a fund raising consultant. Working with the consultant would be one of the duties of the new ASSistant Director B FaCIlities committee continues looking at future needs and reminded the Board that the bUilding Centennial IS 2002 and we may focus an expansion plan around It C Public Relations Committee IS carrying on with the Centennial and after that Will focus other efforts D SchooVLlbrary Committee IS developing a possible breakfast for new teachers in the distriCt. . 1 2. Motion by Lockyear, seconded by McFayden to put the $250 donation from Stillwater Trolley Into the Endowment Fund. 1 3. Adjournment at 8:20 p.m. . . . August 28, 1997 . . Bonne RoemhJ.1dt 1001 SaInt CrOIX Avenue West StIllwater, Minnesota 55082 City of Stillwater Mayor and Council Members: Jay KImble Gene Bealka RIch Cummmgs Enc Thole Terry Zoller The decIsion not to penmt a local chIropractor and healer to practice out of her home located on the edge of the Oak Glen development was unconscIOnable. It was compounded by the comment by the councIl member who lives m Oak Glen that his Wife would not allow hnn to come home Ifhe approved. I am a neighbor and hve down the access lane where the one car per hour would dnve to her home I Signed the petition along With manv other neighbors and say welcome to any neighbor who IS personally demonstrative of a canng and conscientious commumty, who would take the time to VISit her neighbors, and mVlte them to her home for a neighborhood gathering to discuss the values ofpractIcmg out of her home. Boo to those "on the other side of the fence" who lIve m their fancy homes and are too concerned about theIr property values, and not the enhancement of the quality of lIves by inVIting our neighbor to perform her healmg m our neIghborhood. TIns IS the mIldest kmd of dIversity that could ennch our neighborhood. I ask, IS commumty bwlding Important to our City councIl? I am ashamed of the lot of you on tlus deCISion and how It was made What IS the next step? Is there any posslblhty that a more constructive deCISion can still be made? Please respond. ~ . - I. E ~1 A~'~ One West Water Street Suite 200 St Paul, MN 55107 (612) 296-3767 Fax (612) 297-5615 Field OffIces Northern Region. 394 S Lake Avenue Room 403 Duluth, MN 55802 (218) 723-4752 Fax (218) 723-4794 3217 BemldJI Avenue N BemldJl, MN 56601 (218) 755-4235 Fax (218) 755-4201 217 S 7th Street SUite 202 Brainerd, MN 56401-3660 .828-2383 218) 828-6036 Southern Region' 261 Highway 15 S New Ulm, MN 56073-8915 (507) 359-6074 Fax (507) 359-6018 40-16th Street SE SUite A Rochester, MN 55904 (507) 285-7458 Fax (507) 280-2875 Box 267 1400 E Lyon Street Marshall, MN 56258 (507) 537-6060 Fax (507) 537-6368 Metro Region. One West Water Street Suite 250 St Paul, MN 55107 (612) 282-9969 Fax (612) 297-5615 An equal opportUnity employer Pnnted on recycled paper . MEMORANDUM FYI August 28, 1997 lRlECIEOVED SEP - 2 1997 TO: LIs: Of,Addressees ~ FR: fJ;;~-!!Jr.rer Management Specialist I ------__ -------1 - PH: (612) 297-2906 RE: Brown's Creek Watershed District Establishment Hearing Notice .. Please find enclosed a copy of the Notice of Hearing regarding establishment of the proposed Brown's Creek Watershed District. The hearing is scheduled for Wednesday, September 17, 1997, 10:00 AM at the Stillwater City Hall. All persons affected or interested in the establishment of the proposed watershed district may attend and give statements at the establishment hearing. If you have any questions or comments, please conta~t me. Enclosure c: Ron Harnack Jim BIrkholz Doug Thomas Bruce Sandstrom Matt Moore ~ ,. . Brown's Creek WD EstablIshment Heanng NotIce August 28, 1997 Page 2 . List of Addressees R. H. Stafford, Washmgton County AudItor Howard R. TurrentIne, ASSIStant Washmgton County Attorney James R. Schug, Washmgton County Admimstrator Jane Harper, Washmgton County PhysIcal Planner Jay KImble, Mayor; MorlIe Weldon, Clerk; CIty of StIllwater Fran MIron, Mayor; Robert Museus, Admmistrator; City of Hugo Gary Enchson, Mayor; Deborah Graul, Admmistrator; CIty of Grant DaVId Schaaf, Mayor, MIke Robertson, AdmInistrator, CIty of Oak Park HeIghts . Wyn John, Mayor, Mary Kueffner, AdmmIstrator; CIty of Lake Elmo Ronald Fredkove, Charr, PatncIa St ClaIre, Clerk; Bay town TownshIp Tracy Mazanec, ChaIr, Lmda Klem, Clerk; May TownshIp DaVId FranCIS, ChaIr, Pat BantlI, Clerk, Stlllwater TownshIp Konrad Koosmann, DIstnct Manager, Washmgton County SWCD Molly Shodeen, Area HydrologIst, DNR-Waters Metro RegIon Kate Drewry, DIstnct Admmlstrator, RIce Creek WD John Bower, PresIdent, CarnelIan-Marine WD DaVId Bucheck, PresIdent, Valley Branch WD John McPherson, ChaIr, MIddle St CrOlX RIver WMO Trout UnlImited . . NOTICE OF PUBLIC HEARING BRO~S CREEK WATERSHED DISTRICf ESTABLISHMENT ~ . Minnesota Board of Water and Soil Resources One West Water Street, Suite 200 St. Paul, Minnesota 55107 In the matter of the petition ofWashmgton County for the estabhshment of the Brown's Creek Watershed Dtstnct pursuant to Mum Statutes Section 1030 205 Whereas, the subject petition dated July 17, 1997 has been filed WIth the auditor ofWashmgton County, the ConumSSloner of the Department of Natural Resources (DNR), and the DU"CCtor of the DNR DtVlSlon of Waters, pursuant to Mumesota Statutes 1030205, Now therefore, the Board of Water and SOU Resources (Board) hereby ISSUeS the followmg NOTICE IS HEREBY GIVEN that a pubhc heanng on the establishment of a watershed dIstnct (Estabhshment) WIll be held on Wednesday, September 17,1997, begmnmg at 1000 AM at the Stillwater City Hall, 216 N 4th St, Stillwater, Mmnesota The purpose of the heanng IS to receJ.ve pubhc comments on the Estabhshment of a watershed d1stnct III the Brown's Creek watershed pursuant to the Metropolitan Surface Water Management Act At the heanng, all IIlterested persons will be gIven opportunity to subIDlt mfonnatlon perbnent to the Estabhshment The DIstnct encompasses approxunately 28 square nnles ofland III Washmgton County It mcludes land III the Cltles of Grant, Hugo, Lake Elmo, Oak Park HeIghts. Stillwater, and the townslups ofBaytown, May and Stillwater ". The purpose for the estabhshment of the proposed watershed distnct and contemplated unprovements IS to conserve the natural resources of the state by land use planmng, flood control, and other conservation projects by usmg sound scientific prmclples for the protection of the pubhc health and welfare and the provu!ent use of the natural resources For further momatlon contact Jim Haertel of the Board at 297-2906 . Dated III St Paul, Mmnesota tlus ~8th day of August, 1997 slJun Haertel Water Management Specialist . H \USR\CHAR\NOTICES\BCWMO-wO NTl . . . METRO MEETINGS FYI A weekly calendar of meetmgs and agenda Jtems for the Metropolitan CouncJl, Jts adVISOry and standmg comnuttees, and three regional commJSSJons' Metropolitan Auports ComnuSSJon, Metropolitan Paries and Open Space CoJIIJJJJSSJon, and Metropolitan Sports FaCJllbes ConmussJOD Meeting ImIes and agendas are occasJonaIly cJJansed. Questions about meetings should be dIreCted to the appropnate orpJJJZllbOD Meetml mformabon JS also available OD the Metro lDformabon LIne at 602-1888 and on our web pap at' www metroco\DlCJI.cq. CoJllJJJCllJts on Council JSSues can be made by electronJc maJl at. data center@metc state mn.us or by call1nl the Public Comment Lme at 602-1500 DATE' August 29, 1997 WEEK OF. September 1 - September S METROPOLITAN COUNCIL LABOR DAY /HOLIDAY - Monday, Sept. I. Council offices are closed. Industrial Rate System Task Force - Tuesday, Sept 2, 7:30 a.m., Room lA. The task force will consider: revJ.ew of format of CXlSting MCES rate system; continuation of dIscussion of the lhdustrial Rate System; and other business Community Development Committee- Tuesday, Sept 2, noon, CbambeIs. The C01DID1tlee will consider: City of Lily dale comprehens1Ve plan update aDd crittcal area plan; analysIS of Recreation Open Space Development GuuJelPohcy Plan for CODSJSteDcy withRegional Blueprmt; leglSlattve imtIatives for Commumty Development Commtttee; and other busmess. Transportation Technical Advisory Committee to the Transportation Advisory Board- Wednesday, Sept. 3, 9 a.m., Chambers. The committee will CODSider: 1-394 demcmsttation projeCt; Intelligent Transportation System; IeView of Metropohtan AiIport Commission's Capital Improvement Program; notification of proposed bylaw changes; 1998 Unified PlaIming Work Program; reVIew of regional and MDlDOT SOhCltatton; and other business. Transportation Accessibility Advisory Committee - Wednesday, Sept 3, 1 p.m., Room lA. The C01DJD1ttee will consider: Metro Mobility vehicle markmgs; regular route faIebox tactile strip; Metro Mobility July opcrattons report; ADA appeals panel member approval; Dallas TIlDSlt shdes; Acr update; and other busmess. ' Service Availability Charge (SAC) Task Force -Thursday, Sept 4, 2:30 p.m., Room SA. The task force will consider: mtroduct1on of project; OVervIeW and 1ustory of SAC; consultant seleCtIon process; SAC reexammatton brainstormmg Session; role of Council members; and other busmess. Committee of the Whole -Thursday, Sept 4, 4 p.m., Room lA. The committee will revJ.ew legislative mitiatives. Metropolitan Radio Board - Sept S, Friday, 9 a.m., Mctropohtan Counties Government Center, 2099 Umvemty Ave., St Paul. The board will CODSider: proposal evaluatton process; report of the Teclmica1 OpemttoDS Co1111I1lttee on the Dakota County Radio CommuDicattons Plan; process for selecting coDStn1ct1on agent, update on vendor proposals for system constIUct1on; and other bUsmess. The Metropohtan CouncIl IS located at Mears Park Centre, 230 E. Fifth SL, SL Paul' Meeting tunes and agenda are subject to change. For more iDfODDatton or confiImatton of meetings, call 602-1447, (lTY: 291- 0904) Call the Metro Informatton Lme at 602-1888 for commg meetings and agendas and other CouncIl mformatton or find them on our web page at www.metrocouncIl.org TENTATIVE MEETINGS 1HE WEEK. OF SEPTEMBER 8 nmOUGH SEPTEMBER 12, 1997 _ _ Transpol1!tion Committee - Monday, Sept 8, 4 p.m., Chambers. Pnblic Hearing for Pub6c Reaction to 1-394 Express Lane Demonstration Proj~t - Monday, Sept. 8, S p.m., Chambers. Southwest Metro Groundwater Work Group - Tuesday, Sept. 9, 1:30 p.m., location to be detcrmm.ed. Environment Committee - Tuesday, Sept. 9, 4 p.m., Chambers Environmental Services Sewer Rate Billing Process Workshop - Wednesday, Sept. 10, 8 a.m., Ctystal City Hall, 4141 Douglas Dr., Crystal. - . Environmental Services Sewer Rate Billing Process Workshop - Thmsday, Sept. 11, 8 a.m., Eagan City Hall, Old Council Chambers, 3820 PIlot Knob Rd., Eagan. Executive Committee - Thursday, Sept. 11, 8 am., NicoUet Island Inn, 9S Merriam St., Minneapolis. Transit Providers Advisory Committee - Thursday, Sept II, 10 30 a.m., Room lA. Transportation Advisory Committee p'lInning Committee - Thursday, Sept 11, 1:30 p.m., Room 2A. Legislative Strategy Group - Thursday, Sept. 11, 2:30 p.m., Room lA. Metropolitan Council- Thursday, Sept 11, 4 p.m., Chambers. -- Livable Communities Advisory Committee -Thursday, Sept. 11,4 p.m., Room. 2A. METROPOLITAN AIRPORTS COMMISSION Public Hearing on Amended Hubert B. Humphrey Terminal Ordinance - Wednesday, Sept. 3, 1 p.m., Room 3040, Lindbergh TCIJDinal Building. The commission will receIve public testimony n:lativc to the . adopnon of the amended Hubert H. Humphrey TcnniDa1 ordiftllftl".e. Metropolitan AiIports Connmuion offices are 1oc:atcd at 6040 28th Av. S., Minneapolis, MN 55450. For more inf'mmation, call Lynn Sorensen at 726-8186. METROPOLITAN SPORTS FACILITIES COMMISSION Special Commission Meeting - Tuesday, Sept. 2, 9:30 a.m., HIm Mctrodome, Commiqion Conference Room, 900 S. Sth St., Mianeapolis. The mectiDg will consider: the public hearing on proposed 1998 budget: Minneapolis tax study; and other business. Public Hearing on Proposed 1998 Budget (as part of the Commission meeting) - Tuesday, Sept 2, 9:30 a.m., HIm Mctrodome, Cntnn"uinn Conference Room, 900 S. Sth St, Winnf!Slpolis. The Metropolitan Sports FaciIitill!'S Commission office is located at 900 South 5th S~ Minneapolis, MN SS41S. All meetings are held in the CODfen:acc IOOID, un1ess noted otherwise. Meeting times and agendas occasIOnally may be changed. To verify meeting infcmnation, please call Nancy Matowitz. 335-111 n METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting - Tuesday, Sept. 2, 4 p.m., ChambcJ:s. The commissIon will consider: public heanng findmgs and recommendations to adopt ~ to Recreation Open Space Development GuuJe and Policy Plan regarding Regional Recreanon Open Space CapItal Improvement Program 1998-2003; discussion ofmarketmg regIonal park system for 25th anmvcrsary; and other business. The Metropolitan Parks and Open Space (mnmi!l$1on offices are located at Mears Park Centre, 230 E. Fifth . St., St Paul, MN SSI01. Meeting times and agendas occasIonally may be changed. To verify meeting informanoD, please ca11602-14S6 \. REVISED AGENDA.. CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-22 Stillwater Public Library, 223 N. Fourth Street I I September 2, 1997 ' REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4 30 P M AGENDA CALL TO ORDER ROLL CALL STAFF REPORTS 1 Finance DIrector 2 Pohce ChIef 3 Pubhc Works DIrector 4 Commumty Dev DIrector 5 Parks & RecreatIon 6 CIty Engmeer 7 ConsultIng Engmeer 8 CIty Clerk '9 FIre ChIef 10 Bulldmg OffICIal ,11 CIty Attorney 12 City Coordmator OTHER BUSINESS 1 Tun Stefan, Mamstream Development PartnershIp Request for aSSIstance for Maple Island market! grocery store project 2 Randall Raduenz - Art work for Czty Hall 7 00 P M AGENDA CALL TO ORDER INVOCATION ROLL CALL . APPROVAL OF MINUTES - August 19, 1997, Regular Meetmg PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS, 1 PresentatIon Commendmg Monroe "Woody" Wood, ChIef Mechamc, for over 24 years of service to the City OPEN FORUM I The Open Forum IS a portIon of the CounCIl meetmg to address CouncIl on subjects wlilch are not a part of the I meetmg agenda The CounCIl may take actIon or reply at the tIme of the statement or may gIve dIrectIon to staff regardmg mvestIgatIon of the concerns expressed I . CONSENT AGENDA * 1 Resolution 97-191: DIrectIng Payment of Bills 2 Resolution 97-192: AcceptIng bid and awardmg contract to Durand Bll:ilders ServIce, Inc for Lily Lake Arena roof repaIr 3 Resolution 97-193: Employment of Matthew Carlson as Temporary Laborer - Parks Dept 4 Authonzmg advertIsement for bids for mstallatIon of basketball court at Staples Park 5 Resolution 97-194: Promotion of Nick Chavez to Licensed Sewer Mamtenance Worker 6 Purchase of Video tape duphcatmg machIne - Pohce Dept 7 Resolution 97-195: Acceptmg quotes and awardmg contract to StrlISA~Lot for the strlp/mg of the downtown area 8 Settmg speCIal meetIng for September 9, 1997, at 4 30 p m to adopt Dudget and tax levy and set date for truth m taxatIon heanng 9 Resolution 97-196: Fmancmg of Certam proposed projects to be undertaken by the CIty estabhshIng comphance WIth reunbursement bond regulatlOns under the Internal Revenue Code 10 Use of park dedIcatIon funds for Ramsey Park unprovements 'I . . . CIty CouncIl MeetIng 97-22 September 2, 1997 11 Resolution 97-197: Accepting quotes and awarding contract to BaIley ConstructIon to mstall two picmc shelters at Ramsey Park ' 12 Resolution 97-198: Declaring cost to be assessed, and ordermg preparatIon of proposed assessment for Hazel Street Ravme Storm Sewer (Job No 9610, L I 321) 13 Resolution 97-199: Declarmg cost to be assessed and ordermg preparatIon of proposed assessment for 1997 Street Improvements (South 2nd Street and Surroundmg areas) (Job no 9716, L I 328) 14. Resolution 97-200: Declanng cost to be assessed, and ordermg preparatIon of proposed assessment for CrOlxwood Boulevard Street Rehabibtation (Project No 9724, L.I 331) 15 Resolution 97-201: Declaring cost to be assessed, and ordering preparatIon of proposed assessment for 4th Street Ravme Storm Sewer (Job No 9726, L.I 330) 16 Resolution 97-202: Callmg for hearing on proposed assessment for the Hazel Street Ravm.e Storm Sewer Improvement (Job No 9610, L I 321) 17 Resolution 97-203: Callmg for hearmg on proposed assessment for 1997 Street Improvements (South 2nd Street and Surroundmg Areas) (Job No 9716, L I. 328) , 18. Resolution 97-204: Callmg for heanng on proposed assessment for CrOlxwood Boulevard Street Rehabilitation (Job No 9724, L I 331) 19 Resolution 97-205: Calbng for hearmg on proposed assessment for the 4th Street Ravm.e Storm Sewer Improvement (Job no 9726, L I. 330) 20 Resolution 97-206: Permanent employment of Marcy Cordes as AdminIstratIve ASSistant 21 Resolution 97-207: Approving Salary and LongeVity Pay Schedules for AdmlDlstratIve ASSIstant 22 Resolution 97-208: Approval of Proposal Request No 37 CIty Hall BuIldmg Project and Change Order No. 5 for A VI (Audio Visual EqUIpment) PUBUC HEARINGS 1 Case No ZAM/97-1 ThIs is the day and tune for the public heanng to consider a request from John Roettger for a zomng map amendment from RA, One FamIly to RB Duplex residentIal at 713 County Road 5 m the RA, One Fannly ResidentIal DIstrIct NotIce of the hearing was placed m the StIllwater Gazette on August 22, 1997, and notIces maIled to affected property owners. (FIrst readzng of ordznance) UNFINISHED BUSINESS 1 AdoptIng Findmg of Fact WIlbam C Messner applicatIon for variance to Shoreland Ordmance at 2318 Boom Road. 2. Second readmg of the Ordinance amending Ordmance Number 695 - HospItal/Medical Insurance for Retirees. 3 AcceptIng bid and awardmg contract for 4th Street Ravme Storm Sewer ProJect. Project no 97- 26. (ResolutIon) NEW BUSINESS 1 Appomtment to Stillwater Planmng CommiSSIon (ResolutIon) 2. Appomtments to StIllwater Human RIghts C01DlD1SS10n (ResolutIon) PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS, (contInued) COMMUNICATIONS/REOUESTS COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All Items hsted under the consent agenda are considered to be routme by the City Council and will be enacted by one monon There Will be no separate diSCUSSion on these Items unless a CouncJ.l Member or CitiZen so requests, m which event, the Items will be removed from the consent agenda and conSidered separately ** Items m ltahcs are additiOns to agenda '. . . MEMORANDUM TO Mayor and Counctl FROM CIty Coordmator SUBJECT 1998 Budget DATE August 29, 1997 DIane has gIven you a memo regarchng the budget numbers for the 1998 budget As Diane mdlcates m her memo the County will not be able to provide us with "good" numbers unttl after the date we need to set the budget (i e , September 15th) Pursuant to the dIreCtIon the Counctl gave staff at the budget workshops a budget based on a 5% "proposed" tax levy mcrease IS being developed for your consIderatIon on September 9th At tlus tIme It would appear that a 5% levy increase would require about a $268,000 reductIon m budget requests, assuming that all CapItal Outlay items are bonded for m 1998 (as opposed to paymg for some of the C/O out of operatmg revenues as was done m 1997) If all Capital Outlay Items are not bonded for, this number would be about $386,000. My numbers also assume that the C/O budget (and assocIated debt servIce levy) Will be held to about the same level as 1997, or about $700,000 to $800,000 DIane and I Will continue to work on the budget and should have a summary of the budget and recommendatIons for you by next week (for the meeting on September 9th) . . . CITY OF STILLWATER MEMORANDUM TO: Mayor and CIty CouncIl /J~ FROM: DIane Deblon, Fmance DIrector DATE: August 27, 1997 SUBJECT: 1998 Budget BACKGROUND Washmgton County has provIded us With "very prelumnary" numbers for payable 1998 taxes and they are subject to change In fact, the county has not completed all the changes due to the elImmatIon of the preferred rate lumt of one parcel for the CII parcels The valuatIon changes that are yet to be done Will reduce the tax capacIty numbers Further, the state has extended the September 1 deadlIne (for the county to complete valuatIons) to October 1 and the county Will not have any revIsed numbers pnor to our September 15 certIficatIon deadlme ANALYSIS Prehmmary valuatIon numbers for payable 1998 show approxImately 60 mIllIon mcrease m market value The legislature changed/reduced many of the class rates and tlus translates mto a 5% reductIon m tax capaCIty for the tax levy to be spread upon In addItIon, as part of the tax law changes, we are now subject to a levy lImIt for our general tax levy (Tax leVIes for debt servIce are not subject to the levy IIrmt) Many other legIslative changes relatmg to the property tax laws were also mcluded (i.e - Truth-m- TaxatIon publIcatIon InformatIon and format for mdIvIdual Truth-m- TaxatIon notIces) CONCLUSION Unfortunately, the hard numbers needed to prOVIde an accurate projectIon are not gomg to be avaIlable prIor to September 15 The numbers we have now are SImply a "best guess" at thIS tIme, subject to change The counCIl has prevIously dIscussed a 5% mcrease Usmg the 5% tax Increase, the payable 1998 tax levy would total $4,138,164, With $2,557,684 (@ levy lImIt) for the general levy and the balance of$I,580,480 for a debt servIce tax levy Attached IS a worksheet shOWing the estImated taxes and the changes Each property Will have a dIfferent percent change In taxes due to the class rate changes The lower valued homes ($75,000) would have a tax Increase and the hIgher valued homes would have at tax decrease RECOMMENDATION The councIl could set the levy at the 5% Increase (we still need to cut Items to get to tIns level- see NIle's memo). You can always reduce the tax levy at the Truth In Taxanon heanng, If you choose, but you can't ratse the tax levy . . . . "Preliminary Estimates" of PAYABLE 1998 PROPERTY TAX for Stillwater City with a 5% Increase in Tax Levy over 1997 Le Limit Debt ServIce 1998 Capital Outlay ebt e ce !Total $2 557 684 $1 525592 54 888 $4.138.1641 $75 000 $271 20 $75 000 $750 $278 21 $258 68 $100000 $445 04 $100 000 $1 213 $449 95 $41838 $125000 $61889 $125000 $1 675 $621 33 $577 72 $150000 $792.73 $150000 $2 138 $793 07 $737 42 $200 000 $1 140 42 $200 000 $3 063 $1 13619 $1 05646 .rcent change (proposed 1998 total tax over 1997 total tax) 5% . . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Counctl ~~ FROM: DIane Deblon, Fmance Director DATE: August 27, 1997 SUBJECT: FYI - Bond Counsel RFP's Dave Magnuson and I have met and reviewed all the proposals we received regardmg Bond Counsel RFP's We would lIke to know If any of the COunCtllS mterested in revIewing the . proposals receIved. If so, staff can meet With you indIVIdually pnor to haVIng a recommendation for the counctl at your September 16th meetmg The follOWIng firms submItted proposals Best & Flanagan, Dorsey & Wlutney, Faegre & Benson, Kennedy & Graven and Leonard, Street & Demard . . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council ~A FROM: DIane Deblon, Fmance DIrector DATE: August 27, 1997 SUBJECT: CIty Share of Improvement Projects BACKGROUND The CIty has several projects occumng witlnn the city that require various dollar amounts of City financmg . ANALYSIS . After revIewmg the projects WIth the CIty engmeer, the followmg are revIsed estJmates of the CIty'S share of these projects L I 321 - Hazel Street L I 328 - 1997 Streets L I 331 - CrOlxwood Blvd. $60,000 $635,000 $61.000 $756,000 In addItIon, L I 321 & L I 331 were not approved pnor to the bond sale and therefore not mcluded as part of the 1997 Improvement Bonds The special assessment amounts of $20,258 33 for L I 321 and $63,251 69 for L.I 331 wIll need to be temporanly financed untIl bonds are Issued m 1998 CONCLUSION AND RECOMMENDATION Staff recommends a permanent transfer of $756,000 from the capital project fund #550 to finance the CIty share ofL I 321, L I 328 and L I. 331 and an advance of$83,510 00 from the same fund to be reImbursed when bonds are sold m 1998 Staff also recommends approvmg the IRS reImbursement resolutIon for L I 331 . THE BIRTHPLACE OF MINNESOTA CITY OF STILLWATER MEMORANDUM TO: Mayor and City CouncIl FROM: Diane Deblon, Finance Director DATE: August 26,1997 SUBJECT: McKuSICk Road, L.I 261 BACKGROUND The City of Stillwater entered mto an agreement With the county m 1992 to reconstruct McKusick Road and Neal Avenue. The City bonded for our estImated cost of$340,000 in 1993 As of the end of 1996, total projects expenditures were $347,033 . ANALYSIS WashIngton County has recently submitted the final blllmg for the project and IS requesting an additional $34,704 67. The City has previously paId $309,13966 to WashIngton County. The county's total and final billmg IS $343,84433 for the construction of the project. (Original project estImate was too low) CONCLUSION There IS approXimately $16,000 left in this project fund. The final county billing is for $34,704.67, leaving $18,704 unfunded. RECOMMENDATION If the City Council recommends paying the additional costs, staff recommends transfemng the $18,704 from the capital project fund #550. . CITY HALL 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE 612-439-6121 . . . DONALD L. BEBERG CHIEF OF POLICE ~ , TIMOTHY J. BELL CAPTAIN er THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT MEMO TO: CHIEF BEBERG FROM: eso JACOBSON DATE: AUGUST 28. 1997 RE: NOISE COMPLAINTS/NOISE MONITORING I WAS INSTRUCTED TO MONITOR THE NOISE LEVELS TO FOLLOW-UP ON COMPLAINTS OF EXCESSIVE NOISE CAUSED BY THE MARKET CAR WASH AT 1732 MARKET DRIVE. PD PAPPYS AT 422 MULBERRY ST. E. AND THE ANDIAMO BOATS ON THE ST CROIX RIVER. I CONTACTED BRIAN TIMERSON AT MINNESOTA POLLUTION CONTROL AGENCY AND MADE ARRANGEMENTS TO BORROW A DECIMETER. I MET WITH HIM AND WAS INSTRUCTED ON THE USE. LOGGING THE INFORMATION AND HE WOULD HELP INTERPRET THE RESULTS, I SPOKE WITH THE COMPLAINANT REGARDING THE ANDIAMO BOATS. KATHY NEWMAN OF 507 BROADWAY AVE. S.. AND SHE STATED IT WAS NOT A REGULAR PROBLEM. SHE SAID THE BOATS SOMETIMES HAVE BANDS AND WHEN THEY DOCK IT IS LOUD. I DID NOT MONITOR THE ANDIAMO BOAT ARtA RECAUSE THERE IS NOT A SET SCHEDULE WHEN THIS HAPPENS. I MONITORED THE MARKET CAR WASH FROM THE PARKING LOT OF BETHANY EVANGELICAL COVENANT CHURCH AT 6490 N. STILLWATER BLVD. THE READINGS SHOWED A RANGE OF 44,5 - 78 DECIBELS, WHEN THE DRYER WAS RUNNING THE RANGE WAS 50 - 55 DECIBELS. TRAFFIC NOISE FROM rOUNTY ROAD 5 RANGED FROM 44.5 TO 73 DECIBELS. A MOTOR HOME ON COUNTY ROAD 5 REGISTERED 65 - 73 DECIBELS AND AN AIRPLANE REGISTERED 74 - 78 DECIBELS. I MONITORED THE AREA ON AN AFTERNOON AND AN EVENING. THE DOORS ON THE WEST SIDE WERE CLOSED. I SPOKE WITH PASTOR ICENOGLE AT THE CHURCH WHO SAID SINCE TilE, WEST DOORS HAVE BEEN CLOSED THE NOISE HAS BEEN REDUCED. THE L50 STANDARD LIMIT IS 60 DECIBELS, THE CAR WASH FALLS BELOW THE LIMIT FOR DAYTIME AND THE TRAFFIC NOISE ALONE EXCEEDS THE NIGHT LIMIT OF 50 DECIBELS. THE EVENING I MONITORED NO ONE USED THE CAR WASH. 212 North 4th Street · Stillwater, Minnesota 55082 BUSiness Phone (612) 351-4900 · Fax (612) 351-4940 Pollee Response/Assistance 911 I MONITORED PD PAPPYS FROM PIONEER PARK AND THE NOISE RANGED FROM 52 - 76 DECIBELS. WHEN THE BAND WAS PLAYING ALONG WITH THE TRAFFIr NOISE, IT REGISTERED 56 - 65 DECIBELS. A MOTORCYCLE ON MAIN ST, N. REGISTERED 63 - 66 DECIRELS, A TRUCK WITH LOUD EXHAUST REGISTERED 74 - 76 DECIBELS, AND AN AIRPLANE REGISTERED 62 - 65 DECIBELS. WHEN THE MUSIC STOPPED THE TRAFFIC REGISTERED 52 - 55 DECIBELS. I MONITORED THIS AFTER 10 PM WHICH HAS A 1.50 STANDARD OF 50 DECIBELS, BASED ON THE BAND DOWN TIME READINGS AND THE PLAYING READINGS, THE BAND EXCEEDS THE LIMIT. (THE TRAFFIC, ETC. DOES ALSO.) . . . .. MEMORANDUM .TO Mayor and CIty CounCIl FR Steve Russell, Commumty Development DIrector ~ DA August 28, 1997 RE WORKSHOP ON 2ND PHASE MAPLE ISLAND ADOPTIVE REUSE The workshop IS called to reVIew Phase II Plans for the reuse of the south portion of the Maple Island plant bUIldmg The 2nd phase project mcludes a 20,000 square foot grocery store on the Mam Street level and a second level over the grocery store of 20,000 square feet of office. In order to accommodate parkmg demand for the use, the applIcant IS requestmg the City Improve the eXIstmg gravel parkmg lot east of the Maple Island buIldmg and reconfigure the publIc Maple Island lot to prOVIde a pedestnan connectIon between Mam Street and Lowell Park ThiS would elImmate 13 parkmg spaces The parkmg reqUIrement for the proposal IS 167 parkmg spaces (100 for grocery store and 67 for office) As shown on the attached plan, 117 spaces are prOVIded m the gravel lot area The parkmg lot plan IS consistent WIth the Lowell Park Plan and the purpose of the land purchase from the raIlroad r - There IS some complementary parkmg use ofthe office use and other downtown uses because parkmg . demand for that use would be 8-5 Monday through Fnday whIle peak downtown demand IS Fnday evemng through Sunday It IS envIsIoned that the tax mcrement generated by the project would be used to Improve the Water Street parkmg lot A parkmg use agreement would have to be worked out WIth the grocery store to assure ItS avaIlabIlIty for that use as well at tImes the publIc Office parkers would park m other lots m the area In order to determme the TIF revenues generated by the project and costs of the parkmg lot, plans would need to be prepared and a project value establIshed. At the workshop, the project can be presented, dIscussed and staff dIrected to report back to the councIl WIth concept parkmg plan WIth costs and an estImate of TIF revenues avaIlable to fund the parkmg Improvements BeSIdes the counCIl revIew, the reuse plans are bemg revIewed for planmng permIts by the Downtown Parkmg CommIssIon, Rentage PreservatIOn CommISSIOn and Plannmg CommiSSion The Parkmg CommISSIon reVIewed the plans at theIr meetmg of 8-29-97 and approved the parkmg concept With the proVISion that the parkmg be patd for usmg TIF and the Parkmg CommISSIon have mput on the regulatIon of the lot RecommendatIOn ReView Phase II developers plan and direct staffto prepare parkmg lot plan/cost . estImates and estImate ofresultmg TIF revenues Attachments . l.owru P..... ~ n" NOVAllllN-Cm orS III LWAIl R ... -----------;--~~ ' ,,! ~~- ~ ~~~(g.} . ----pf.i~j W~~/Y ~ " \.\\\\\\\.s, 7?"7~ /,,(/ //~ 0d Imll~II.IOIII~1 par~I~~ta __ r bIl tlL.. 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L ~ .ASH FINCH COMPANY St. Cloud Dutrtbutlon Cmt" July 29, 1997 Mr L D Stefan Mamstream Development Partnerslup PO Box610 Sttllwater, MN 55082 Dear Mr Stefan Please let tlus letter serve as expressmg our company's mterest m pursumg the development of a 20,000 sq ft upscale supermarket operatIon for our retaIler, Joel Ahlstrom, m your downtown Stillwater development project on Water Street As discussed W11:h you, Nash Fmch Company would consider a possible lease guarantee arrangement of benefit to all parttes, Mamstream Development Partnerslup, retaIler Joel Ahlstrom, and Nash Fmch Company As cbscussed WIth you today, Nash Fmch would consider guaranteemg the payment of only the agreed upon base rent of the 20,000 square foot supermarket operation pertainIng to Joel Ahlstrom's future operatlon in your proposed project The base rent IS to be negottated by all three parties mvolved, as to be mutually benefiCIal for all three parties, at a future date . Future progress oftlus project wtll also be dependent upon Mr Joel Ahlstrom secunng satIsfactory financmg for the completJon oflns fixtunng, decor, Slgnmg and mventory reqwrements needed for the new store Agam., please let tIus letter serve as Nash. Fmch Company's expressed mterest m your new supermarlcet store development ~ Ron Klehr Store Development Manager Northern DIVISion RKIsh cc Mr Joel Ahlstrom, Riverside Mkt ,Mpls Paul Buhrmann, DIst Center Mgr St Cloud Steve Kurtzwell, DlSt Sales Mgr , St Cloud Roger NelsOll, Fargo, Independent Retall Mgr , Fargo Dan Wlppler, DIVlSIOIl Mgr John McCurry, V P Aftihated Stores, Mpls aO Box 1418 ~t Cloud. MN 56302-1418 360 Hoffinan Court 5t Cloud, MN 56303 Ph 320-251-3961 · Fx 320-656-4756 * Custom" Satisfaction is ALW~ FIrSt!" -r' , ",- , -1;1.,;::- ~... ~.,. .. ~" \ , " ...;~ ~ ~~: ~::f'" ....' " :&. " "" i-# ~'I&' ':;r ~}-V~jt 2-"!o fJ",." '~~~'~:J'" . -:t.-.,.;f..;:;"-.-_ 31 . . ......."'.. '" ~~ -.' ~...;N"" ~{ t~:D~ ~~~" ".'$00_ ~..;." "",. "., .; "t rl '\ -.- i ~~" ~4ff" ~'d-~ ~' ., ...,f/ii!i;". -~ 1996 ANNUAL REPORT GROWING -<IP"'- the company - piece by piece "'~~I ~ ~ oi-f'" f t1""- . · , :r'" r'~ , ,. ..,. '"'l -~~ ~- { .'''''''''- " - , to...,J"fr- ......._~ l"l r:r ..,.,,- . ,,.,,,,.- 7: -0:. ~~......r~~...;e ... -.,.. - ~-.. ~-:;...J97i- ~: ~a. f...... - ~~~. .$>. ::-. ..-,,":~::..... .. "~~r1.i~ \t:--~yc.....'r4,~ -..- ..-- " . '~:.I.;: - ' ~- , I..".,..k .r- -fr- ~,,' ,f /1 ... . ~rt:.;;,; :\ . ~'! ., l' ~ 0- 3 , ~ < ~ft~ ~', ~ ~, t "' -, t=~ J .. -"" ABOUT THE COMPANY Nash Fmch Company (Nasdaq NAFC) lS the thud largest pubhc food wholesaler m the Umted States Our mlSSlOn IS to be the supenor dlStnbutor of food, related products and servICes to our customers, and to provIde our shareholders an above average long-term return on thelr mvestment The company operates three busmess segments conslstmg of wholesale dlstnbutlOn, retatl stores and produce marketmg Wholesale IAstnbution - Accountmg for 73 percent of 1996 sales, thls segment supphes products to approxlmately 2,350 affihated and mdependent supermarkets, mlhtary bases and other customers m approxlmately 30 states Sales from our acqUlSltlOnS of Super Food Servlces, Inc , Mlhtary Dlstnbutors of Vlrglma and T J Morns Company contnbuted to the wholesale segment Retad Stores - Our retall operatlOns, whlch represented 25 percent of 1996 sales, currently consISt of approxlmately 108 stores that the company owns m 16 states Nash Fmch's . corporate stores operate under names such as Econofoods, Sun Mart, FamIly Thnft Center, Food Folks and Easter's ~ Produce Marketing - Nash Fmch owns a produce marketmg subSldlary m Cahfomla that accounted for 2 percent of 1996 sales Nash DeCamp Company markets fresh frults and vegetables to wholesalers and retallers worldwlde Strategic Direction Nash Fmch has clearly defined strategles for future growth and success, focused on · Buddmg our wholesale customers' profitabilIty and competitIVe strength · Attmmng a crltlcal mass of retail stores m target markets · Empowenng Nash FInch's assoCULtes to act sWIftly and strategically · Parttapatmg m the global market m a selective manner . . J FINANCIAL HIGHLIGHTS . 52 weeks ended December 28, 1996 and December 30, 1995 Percent (DvUar amount> In thou,aru:/; except per ,hare amount') 1996 1995 Increase Net Sales and Other Income $ 3,375,485 2,888,836 168 '" Eammgs BefOle Income Taxes $ 33,667 28,595 177 Net Eammgs $ 20,032 17,414 150 Percent to Total Sales 59 60 Eammgs Per Share $ 181 160 131 Dividends Paid Per Share $ 75 74 14 Net Workmg Capital $ 228,508 104,002 2197 Ratio of Current Asset~ to Current L1abilmes 1 77 150 Total Stockholders' EqUlty $ 232,861 215,313 81 Stockholders' EqUity Per Share $ 2106 1980 64 Weighted Average Number of Shares Outstandmg 11,055 10,875 Return on Average Stockholders' EqUity 89 % 83 % Number of Record Stockholders at Year-end 2,230 1,940 149 Number of Employees 12,777 11,536 108 Capital Expenditures $ 51,333 33,264 543 . $35 $30 $25 $20 $15 $10 $05 $0 86 87 88 89 90 91 92 93 94 95 96 Net Sales, Revenues and Other Income . Billions of DoUars ~ $20 $25 . , - , $20 $15 $10 i $15 $10 $05 $5 $0 $0 86 87 86 89 90 91 92 93 94 95 98 86 87 86 89 90 91 92 93 94 95 98 Net Eammgs and Dlvidends Per Common Share Stockholders' EqUity Per Common Share I Net Earnings I Dlllu:lends * To OUR SHAREHOLDERS GROWING " . the company - Piece by piece ThlS was truly a remarkable year for Nash Fmch We expanded slgmficantly, acqumng busmesses wlth combmed sales of$1 5 bllhon Never m the hlStOry of the company have we grown so much m Just one year These acqUlSltlOnS offer tremendous opportunltles for future growth and fit well mto our eXlstmg busmess It's an excltmg time to be part of thlS company In the followmg reVlew of operatlOns, located on pages 4-13, we've provlded hlghhghts of our most slgmficant acqUlSltlOns m 1996, and how Nash Fmch wlll benefit as a result I'm pleased to report that Nash Fmch's sales for the 1996 fiscal year mcreased 16 8 percent to a record $3375 bilhon, up from $2 889 bilhon m flscal 1995 Net earmngs rose 15 percent to $20 mllhon, or $1 81 per share, compared to $17 4 million, or $1 60 per share, m the ptlor year BUSINESS HIGHLIGHTS Corporate retall was a much lmproved busmess segment compared wlth 1995, postmg $3 6 mlllion hlgher earnmgs We had the greatest number of stores Wlth lmproved earnmgs m recent years ThlS turnaround lS due to steps we've taken to mcrease ~tores' profitabillty, by ralsmg gross profit and reducmg operatmg expenses, and to elunmate under- performmg stores We believe that our retail strategy of attammg ctltIcal mass m target markets and developmg profitable stores lS begmmng to payoff * .. Revenues from our wholesale segment were dramatically better than the pnor year, tlsmg 25 percent pnmanly due to strong sales to the mil- ltary and new wholesale accounts The acqUlSltlOn and successful mtegratlOn of Milltary Dlstrlbutors of Vlrgmla (MDV) lS one of our 1996 hlghlights Our consolidated mllitary dlvlSlon's sales and earmngs have more than exceeded our expectatlOns The year's smgle most slgmficant event, however, was our acqUlSltlOn of Super Food Servlces, Inc , an Ohlo-based grocery wholesaler whlch had fiscal 1996 sales of approxlmately $1 2 blllion The addltlOn of Super Food to Nash Fmch has catapulted us mto place as the thlrd largest public grocery wholesaler m the Umted States We are exclted about the growth prospects resultmg from thlS acqUlsltlOn and are movmg qUlckly to mtegrate Super Food's operations Sales for our produce marketmg Subsldlary, Nash DeCamp, rose 4 7 percent We're especlally pleased wlth the solid performance of Nash DeCamp m the second half of 1996, whlch made up for a dlfficult market for Chilean produce dunng the first half Steve Blswell, formerly Nash DeCamp's preMdent and chlef operatmg officer, succeeded Franklin Gmdlck as chlef executive officer m August After 45 years of leadershlP, Frank retired as CEO of Nash DeCamp, but wlll remam as chalrman of the board . . L 0 0 KIN G A H E A D I'm encouraged by our progress m achievmg our goals thlS year The challenge gOlng forward wtll be to qUlckly mtegrate our recent acqUlSltlons as successfully as we mtegrated MDV Nash Fmch's aSSOCiates have the experIence and drIve to succeed in thlS endeavor, as they have already demonstrated I strongly beheve that the two most lmportant assets to the future of thlS company are lts assoclates and the mformatIon systems that they use We are commltted to . developmg both for the benefit of all stakeholders - customers, associates and mvestors ahke As our successes thlS past year mdlcate, Nash Fmch's corporate culture lS becommg hlghly achlevement- orIented We wlll contmue to mvest m trammg our assoclates so that thiS organlZatlon remams able to adapt, change and grow At the same time, we wlll begm to mstall a new mformatIon system whlch lS chent/server based, glVing assocrntes immediate access to mformatlon throughout the company, and enabhng qUlck and flexlble responses to changes m our busmess ThlS company remalns clearly focused not only on where we want to be m the long-term, but on achlevmg our long-term obJectlves Thank you for your contmued support. Smcerely, ~~7dC . Alfred N Flaten President and Clue! Executive Officer ~t As a $4 billion company, NASH FINCH is made up of many pieces. Here's how our newest Pieces fit into the Big Picture. ~ ~ lt4~' - ... ~ ~A.SIi l=tt.j ~ -. CIi Q ()~P.\~\, J. MORRIS SUBSIDIARY In last year's annual report, we stated our strategy to expand Nash Fmch's busmess outslde our eXIstmg temtory - but only tf the returns exceeded the opportumtles m our present temtory and If the dlstnbutor was of slgmflcant Slze Super Food Servlces, Inc met both of these cntena Our acqUlSltlOn of Super Food, a $1 2 bllhon wholesaler, pOSltlons us as a slgmftcantly larger and stronger player m the consohdatmg wholesale grocery busmess CATAPULTING into position as the third largest public wholesaler Nash Fmch and Super Food complement each other well Super Food dlStnbutes a full hne of food and non-food products to mdependent retail stores m SlX states OhlO, Mlchlgan, Kentucky, Indtana, Tennessee and West Vlrgmla Although Nash Fmch also serves stores m some of these states, there lS vlrtually no overlap m our geographlc operatlons AJ:, a result, we have extended a , slgmflcant presence mto new markets Super Food's strengths he m the dlstrlbutlon of general merchandlSe and gourmet foods, whlch 18 lts fastest groWlng area Super Food also bnngs to Nash Fmch a strong hne of "Fame" pnvate label products, as well as a large IGA customer base By companson, Nash Fmch's strengths are lts retall operatlons, produce marketmg, . and buymg capablhtles Many synergles eXlst between Nash Fmch and Super Food Gourmet food lS one Super Food offers a strong hne of gourmet products to thelr customers . +I!e qUlckly extended to our corporate retall base m the Mldwest where Nash Fmch currently purchases such ltems from . other wholesalers We wlll be able to offer a gourmet program to mdependent MIdwest stores, as well Produce marketmg offers yet another OppOrtunlty to expand the busmess of one organlzatlon to meet the needs of the other Super Food currently does not supply produce to lts customers ThlS presents a tremendous opportumty to grow and . Nash Fmch's acqwsmon of Super Food Semces greatly expands our gellg'l'lllJluc reach - ,'" ',' I~, . retall group and mdependent operators m the Southeast * J. MORRIS SUBSIDIARY OF By combmmg our wholesale operatlons, we have mcreased our overall merchandlse volume Bemg a $4 bllhon company gives us substantlally greater purchasmg power, lowermg our costs The net effect of these synergies Will benefit Nash Fmch and our customers The acqulSltlOn of '1' Super Food wlll enable future growth and profitablhty And customers wlll recelve the support and resources of a "!rstrengthened wholesaler ~ . 8- Pursuing SION that offers a significant return on investment We mcreased our wholesale market share m Georgia through the acqmsltlon ofT J Morns Company, m July 1996 A wholesale dlStnbutor, T J Morns offers a fulllme of food and related products to more than 100 mdependent grocery retailers, located pnmanly m Georgia As an IGA wholesaler, T J Morns mcreases the number of IGA stores supplied by Nash Fmch An expanded IGA customer base give:. us a greater cntlcal mass, which translates mto more potential purchasmg power for Nash Fmch With lts operations based m Statesboro, Ga , T J Morns complements our eXistmg wholesale distnbutlOn busmess m that state In Just SiX months followmg thlS acqUlSltlOn, we succeeded m clOS1Dg Nash Fmch's warehouse m Macon and consolidatmg lt wlth T J Morns' enlarged dlStnbution Site m Statesboro We added 37,000-square feet to the Statesboro warehouse, expandmg our frozen food capaClty Statesboro now lS a 241,000-square-foot faCility operatmg close to capacity We are now usmg thls consohdated warehouse space more efflclently, and shippmg products more cost-effectively to an expanded customer base comprlSed ofT J Morns and Nash Fmch customers, Without addltlonallabor We have met our goal to mcrease merchandise volume out of one consohdated warehouse, wlthout addmg costs ~ . Wtth the adchtwn at T. J Moms, Nash Fmch gamed market sMTe m Geurgw and nnprooed produc- twlty through the consolulatwn at two warehouses -~~- ~ .... -. Strategically positioning the company for . In January 1996, we acquired Mtlltary Otstnbutors ofVrrgmla (MDV), a Norfolk, Va -based mtlltary suppher with annual revenues of $350 mtlhon The addltlon of MDV makes us the largest dlstnbutor of grocery products to the mihtary commlssary system m the Umted States MDV was an attractlve acqUlSltlOn from the start It complemented our eXlstmg mihtary dlStnbutlon operatlons m Baltlmore, Md , and Chesapeake, Va Wlth MDV and our mtlltary busmess located m the same geographlc area, we saw an opportumty to combme them mto a consohdated mlhtary dlvlslon, achievmg improved efficlency and produCtiVlty, as well as reducmg transportatlon costs As a result of these efflClenCles, we expected total earmngs from the merged bus messes to slgmflcantly mcrease over those of the separate operatiOns, WhlCh they have done The performance of the mihtary dlvislon has surpassed our hlgh expectatiOns To date, we have recelved an outstandmg return on our mvestment We antlcipated that combmed revenues from MDV and Nash Fmch's mtlltary operatlons would reach $800 mtlhon m ftscal1996 In reahty, revenues for the fiscal year exceeded $850 rrulhon Eammgs also were hlgher than antlcipated . Due to the fast-paced growth . of the mlhtary dlVlslOn's busmess, we expanded our warehouses m Norfolk and Baltimore by approxlmately 150,OOO-square feet each The expanslOn at Norfolk mcludes the addltlon of 67,OOO-square feet of frozen storage whlch allowed penshables from both Baltlmore and Norfolk to be consohdated at Norfolk We are achlevmg greater efficlency as a result, mcludmg an 185 percent reductlon m transportation costs . We set ambltIOUS goals for the mlhtary dlvlslon durmg 1996 to boost profltablhty We wanted to qUlckly mtegrate our operations, close the Chesapeake warehouse to lmprove efflclency and reduce transportation costs We accomplIShed all of these objectives and more For 1997 our goalls to contmue to grow sales to the mlhtary, buddmg on our estabhshed reputation as one of the best wholesalers m the mdustry ~ . 1000 Millions of Dollars soo 600 400 200 94 95 96 Our nuhtary dw&swn operates prmwnly from chstnbutwn centers In Baltimore, MD, and Norfolk, VA Products are also delwered to nuluary COII'I7I1ISSanes from chstnbutwn centers In Denver, CO, Statesboro, GA. Cedar Rapuls, IA; MInot, ND; Lmcoln, NE; and Rapul CIty, SD Nash FInch's sales to the nuhtary Juwe grown 232.3 percent 0lIeT the past three years. * G . with retailers to build critical mass One of our pnmary goals 18 to help the company's mdependent retall customers be profltable and grow Another lmportant objective lS to attam cntlcal _mass m our target markets m order to gam market share We rely on mnovatlve ldeas to achleve these goals, such as fmdmg new ways to partner wlth mdependent retallers e acqUlSltlon of seven Sunsmne ltchell and Yankton, S D, by Nash Fmch our mdependent customer, Gordy's, Inc , of orthmgton, Mmn Gordy's, whlch already owns and operates fIve ,retall grocery stores m Mmnesota, serves as the operatmg partner of the Jomtly owned SunshIne stores Nash Fmch, whlch had not prevlously ed these stores, 1S the wholesale suppher . The Sunsmne stores acqU181tlon 18 a wm-wm for all partles It ts well W1th Nash Fmch's strategy to expand our presence m lOns where we can be the dommant force We have mcreased both our wholesale and retall market share m South Dakota The venture also creates long-term customer for Nash Fmch m a growmg, vlbrant commUnIty wlth opportUnIties for further expanslon At the same tlme, we are helpmg an mdependent customer grow Wlth thlS partnershlP Gordy's wtll be able to bUlld lts busmess and gam greater market share "" 1~ ~ . \. ThlS mnovatlve venture exemphfles our dnve to be the wholesaler of chOlce for mdependent, progresslve retatlers hke Gordy's It 15 not a comcldence that the number of mdependent supermarket customers we serve rose substantIally m 1996, up 16 percent to 767, versus 660 m the preVlOUS year - excludmg Super Food and T J Morns customers We wlll contmue to attract new customers by provldmg the supenor servlce and value for whlch we are known ~ . N ASH FINCH COMPANY MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS This discussion of the Company's results of operations and financial condition should be read In conJunctIOn With the Consolidated Financial Statement:; and accompanYing notes RESULTS OF OPERATIONS 1996 1995 1994 Total Revenueb ~ ~ ~ Gross Margm 131 145 149 Operatmg Expense 107 121 125 DepreCIation dnd Amortlzatlon 10 10 11 Interest Experu.e 4 4 4 Earnmgs before Income Taxes 10 10 9 IncomL Tdxes ---L -L -L Net Earnmgb ----L ----L ---L Revenues Total re\enues Increased 168% dUring fiscal 1996 to $3 375 billion compared to $2 889 blllion In 1995 and $2 832 billion In 1994 The Increase In 1996 IS largely attributed to the acqUl&ltlOns which have tahn place dUring the year, (see Note (2) of Notes to Consolidated Financial Statements), and the addition of new Independent retail account:; Wholesale segment revenueb InLreased 25 4% to $2 469 billion from $1969 billion In 1995, primarily due to the acqUisitions of Military Distributors of Virginia, lnc , (UMDV"), T J Morns Company (UT J Morns") and Super Food Services, Inc (USuper Food") which reported combined 1996 revenues of $7184 million, from their respective dates of acqUlbltlOn Prior year revenues Include volume of Thomas & Howard Company of Hickory, Inc (UT&H"), the Company's convenience store distribution operatIOn which was sold In December 1995 Also, the volume of several new Independent retailer accounts were added In 1996, In particular, Sunshine Food Markets, a seven-store chain based In SIOUX Falls, South Dakota which was acqUired by the Company under a JOint ownership arrangement With an eXisting customer Fiscal 1995 wholesale revenues Increased 6 2 % over 1994 due to growth of the military wholesale bUSiness and the addition of several new customers Retail segment revenues declined 1 1 % from $860 0 million In fiscal 1995 to $850 0 million In 1996 The decline reflects the sale of thrt.e stores to an eXisting customer, and the clOSing of eight unprofitable stores, partlallv offset by the acqUisition of four other stores In three separate transactions Same store sales dUring 1996 Increased 1 1 % compared to a year ago Retail revenue dUring 1995 decreased from 1994 levels by 7 1 % due to the sale of several stores to eXisting wholesale accounts and the clOSing of unprofitable stores Gross Margl1ls Gross margins were 13 1 % In 1996 compared to 14 5% In 1995 and 14 9% In 1994 The decline over the three-yeal period re.ulted from a growing proportion of wholesale revenues which achieve lower margins than retail Wholesale operations accounted for 73 3% of consolidated revenues In 1996, compared to 68 4% and 657% In 1995 and 1994, respectively O\erall margins were also negatively Impacted by the sale ofT&H, a higher margin general merchandise and convenience store distributIOn bUSiness, and the acqUisition of the lower margin milltarv and conventional wholesale volume of MDV and T J Morns On a wholesale level, the Company has continued to regionalize procurement functions among warehouse groups to Improve operating effiCiency and lower product costs, which may favorably Impact margins Retail segment ~+ AND SUBSIDIARIES margins Improved a. a re.ult of an Increased distribution of .ales from higher margin perishable and speCialty dt.partment products and the availability and recognition of greater vendor promotional allowances at the store level MarginS were aloo affected by a LIFO chatge for the year of $1 6 million compared to $ 1 million and $1 4 million for 1995 and 1994, respectively The prior year charge IS net of a $15 million credit related to a reductIOn of Inventory levels by T&H preceding the sale of the subSidiary . Operatmg Expenses Selling, general and admlnlOttatlve expenses as a percent of total revenues were 107% In 1996 compared to 12 1 % In 1995 and 125% In 1994 Expense levels declined as a percent of total revenues due to the growing proportion of wholesale bUSiness which operates at lower expense levels than retail In addition, operating t.xpense. of the newly acqUired MDV and T J Morns wholesale buslnes.es are lower, as a percent of total revenues, than those of the divested T&H operatlom ProductiVity gains and tighter CObt controls at the wholesale level al.o contributed to a reduction In o"erall expense. compared to last year Operating expenses were negatively affected by Increased experu.e. of approximately $10 million related to the clOSing of a dIStributIOn center In Macon, Georgia, and the systematic tramfer of a .ubstantlal portion of ItS buslnes. to the newly acqUired T J Morns operation In additIOn, informatIOn system costs Increased on a pretax baSIS by $1 8 million over 1995 as a re.ult of the Company's project to redeSign Its information systems to client/server-based technology The upward trend In management information .ystem. costs I. expected to continue through fiscal 1997 as the deSign process progresses to encompass more facets of the Company'. operations Also, the Company recorded a fourth quarter pretax charge of $1 6 million representing a valuation allowance related to Its minOrity Interest In an unconsolidated company . Deprecw.twn and ArrwrtL'tatum DepreCiation and amortizatIOn expense Increased 182% from 1995 expense levels The Increase was primarily due to amortization of goodWill and depreCiatIOn of plOperty, plant and eqUipment acqUired since the beginning of 1996 Partially offsetting the.e costs were lower depreCiatIOn expenses r<-sultlng from the sale or clOSing of several retail stores and divestiture ofT&H The decrease In 1995 compared to 1994 reflected a reduction In the number of corporate owned stores and lower capital expenditures Interest Expense Interest expense In 1996 Increased by 38% compared to 1995 The Increase IS attributed to higher debt levels reqUired to fund the acqUisitIOns of both MDV and Super Food Interest expense as a percent of revenues was 44%, 37% and 40% for 1996, 1995 and 1994, re.pectlvely Interest expense In 1995 was favorably Impacted by cash proceeds from the sales ofT&H and customer note. receIvable which favorably reduced borrOWing reqUirements In the second half of the year Eaml1lgs before Taxes Earnings before Income taxes Increased 17 7% from $28 6 million In 1995 to $337 million In 1996 The earnings Improvement IS attributed to each segment of the Company's operations, In particular, whole~ale operatlom benefitt.d from the acqUisitions In 1996 as well as new Independent retail volume which has been added since last year Retail operations also showed Improvement for the year as a result of expense control and better gros. margin management Na.;h DeCamp, the Company's produce marketing subSidiary, was plagued by weak market conditions for South American product at mid-year, but was favorably affected by strong market condltloru. for ItS dome.tlcally- grown products In the second half of 1996 . . . N ASH FINCH COMPANY AND SUBSIDIARIES Income Taxes The effective mcome tax rate mcreased to 40 5% m 1996 from 391% m 1995 and 400% m 1994 The 1995 reduction was due to UtlhzatlOn of avatlable capital loss carry forwards to partially offset thL taxable gam from the sale ofT&H capital stock to an unrelated third party The 1996 and future year effective tax rate mcreased a& the re&ult of non-tax dLductlble goodWill amortizatIOn re&ultmg from the acquI&ltIons of T J Morns and Super Food The effective tax rate IS not expected to declme m future years LIQUIDITY AND CAPITAL RESOURCES Hlstoncally, the Company has /inanced It.> capital needs through a combmatlOn of mternal and external source& The&e source& mclude cash f10vv from operations, short-term bank borrowlng&, vanou& types of long-term debt, lea~mg and eqUIty /inancmg Durmg 1996, the Company utlhzed long-term debt to /inance the acqUIsitions of MDV and Super Food as well as for capital projects Cash prOVided from operatmg actlvltle& wa& $32 9 mtlhon m 1996, compared to $85 8 mtlhon last year The declme results from the sale ofT&H for ca&h m the fourth quarter last year compounded by the additional workmg capital reqUIrements needed to &ervlce the mLrea&ed revenue base m 1996 Workmg capital at December 28, 1996 was $2285 mtlhon compared to $104 0 mtlhon m 1995 At December 28, 1996, the Company had $16 2 mtlhon m short-term debt, compared to no out&tandmg borrowmg at the same time last year The Company has committed hnes of credit totahng $100 mtlhon and uncommitted hnes of credit of $350 mtlhon With a number of banks On Ocrober 8, 1996, the Company entered mto a 5-year, $500 0 mtlhon revolvmg credit faclhty With several partlClpatmg banks This /inancmg was placed to proVide suffiCient fundmg for acquI&ltlOm, capital projeca. and workmg capital reqUlrement& Management beheves the Company wtll contmue to have adequate acce&s to short- term and long-term credit to meet m needs m the foreseeable future Capital proJeca. deslgnt.d to mamtam operatmg capaCity, expand operations or Improve effiCiency totaled $51 3 million m 1996 com- pared to $33 3 and $34 9 m 1995 and 1994, respectively The~e proJect~ have typically been funded through operatmg cash flows For 1997, capital spending IS proJeLted to be $46 9 mllhon, consisting of warehouse and dehvery LqUlpment replacements, several retatl store replacements, expansIOns and remodelmg, and expendlture& related to the redeSign of mformatlon systems Dunng 1996, the Company proVided /inanclal assistance m the form of secured loans totalmg $3 9 mtlhon to new or eXlstmg mdependent retatlers (eAcluslve of any such loans made by Super Food and T J Morns pnor to their bemg acqUIred by the Company) These loam. are generally used ro mamtam and grow their busme&&es DIVidend payments m 1996 were $ 75 per share, up from $ 74 m 1995 These amounts represented 41 % and 46% of net earnmgs m each year, respectively Return on average stockholder&' equity was 8 9% m 1996, up from 8 3% m 1995 PRICE RANGE OF COMMON STOCK AND DIVIDENDS Nash Fmch Company Common Stock IS traded on the Nasdaq National Market tier ofThL Nasdaq Stock Market under the &ymbol NAFC The follOWing table &ets forth, for each of the calendar penoeL. mdlcated, the range of high and lovv c10smg sales pnces for the Common Stock db rLported by the Ndbdaq National Market, and the cash dlvldeneL. paid per share of Common Stock PnCel> do not mclude adjustments for retatl mark-ups, mark-dowm. or commissions At December 28, 1996 therL were 2,230 stockholders of record Dlv.dends 1996 1995 Per Share High Low H.gh Low 1996 1995 Fmt Qua.ter 18~ 16 16% 15!4 18 18 Second Quarter 18 15Y. 16J1, 15% 18 18 Thlt(l Quarter 16% 15~ 2014 16 18 18 Fourth Quarter 21i1l 16Y. 19');\. 17Y. 21 20 QUARTERLY FINANCIAL INFORMATION (UNAUDITED) A ,ummary of quarterly finanCial First Quarter Second Quarter Third Quartet Fourth Quarter mformanon I~ presented 12 Weeks 12 Weeks 16 Weeks 12 Weeks (In thuwa1'1Ch c\cept per ~han. amounts) 1996 1995 1996 1995 1996 1995 1996 1995 Net sales and other revenue $684,494 623,598 735,242 676,514 1,003,867 918,825 951,882 669,899 COot of sale& 593,145 534,312 635,315 575,582 869,669 785,623 834,580 574,324 Earnings before Income taxes 4,699 4,519 10,253 9,835 11,421 8,491 7,294 5,750 Income taxes 1,903 1,830 4,153 3,983 4,625 3,439 2,954 1,929 Net earnings 2,796 2,689 6,100 5,852 6,796 5,052 4,340 3,821 Percent to sales and revenues 41 43 82 86 68 55 46 57 Net earnings per share $ 26 25 56 54 61 46 38 35 Average number of . shares outstanding 10,890 10,874 10,921 10,875 11,121 10,875 11 ,265 10,877 * N ASH FINCH COMPANY CONSOLIDATED STATEMENTS OF EARNINGS Fiscal years ended December 28, 1996, December 30,1995 and December 31,1994 (In thousands, except per share amounts) AND SUBSIDIARIES . 1996 1995 1994 Income: Net sales Other revenues Total revenues Cost and expenses: Cost of sales Sellmg, general and admmistrative, and other operatmg expenses DepreClatiOn and amortization Interest expense Total costs and expenses Earnmgs before mcome taxes Income taxes Net earnmgs Weighted average number of common shares outstandmg Earnmgs per share $3,322,666 2,831,114 2,779,330 52,819 57,722 52,670 3,375,485 2,888,836 2,832,000 2,932,709 2,469,841 2,410,292 359,456 350,201 352,683 34,759 29,406 31,831 14,894 10,793 11,384 3,341,818 2,860,241 2,806,190 33,667 28,595 25,810 13,635 11,181 10,330 $ 20,032 17,414 15,480 11,055 10,875 10,873 $ 181 160 142 See accompanymg notes to consolidated financial statements REPORT OF INDEPENDENT AUDITORS The Board of DIrectors and Stockholders Nash Finch Company We have audited the accompanvlng consolIdated balance sheets of Nash Finch Company and subOldlanes as of December 28,1996 and December 30 1995, and the related consolIdated statements of earn- Ings, stockholders' equity, and cash flows for each of the years then ended The&e finanCial statements are the responsibIlity of the Com- pany'& management Our responsibilIty IS to express an opinIOn on these finanCial statements based on our audm The finanCial statements of Nash Finch Company for the year ended December 31, 1994 were audited by other auditors whose report dated March 3, 1995, expressed an unqualdied opinIOn on those statements We conducted our audits In accordance With generally accepted audmng standards Those standards reqUlre that we plan and perform the audit to obtain rea;onable assurance about whether the finanCial statements are free of matenal mISstatement An audit Includes exam- ining, on a te~t basiS, eVidence supporting the amounts and disclosures In the finanCial statements An audit also Includes assessing the accounting pI Inclples used and slgmficant estimates made by manage- ment, a& well as evaluating the overall finanCial statement presentatIOn We belIeve that our audits plovlde a rea;onable basiS for our opinIOn ~ ill ERNST & YOUNG LLP . In our OpiniOn, the 1996 and 1995 finanCial statements referred to above present fairly, In all matenal respects, the comolIdated finanCial posItion of Nash Finch Company and subsldlanes at December 28, 1996 and December 30, 1995, and the consolIdated results of their operations and their cash flows, for each of the years then ended In conformity With generally accepted accounting pnnclples M~:::::oom of HLLP February 19, 1997 . NASH FINCH COMPANY AND SUBSIDIARIES . CONSOLIDATED STATEMENTS OF CASH FLOWS Fiscal years ended December 28, 1996, December 30,1995, and December 30,1994 1996 1995 1994 (In thousands) Operatmg actwtttes: Net earnmgs $ 20,032 17,414 15,480 Adjustments to reconClle net earnmgs to net cash provided by operatmg aCtlvltleS DepreCiation and amortizatIOn 34,759 29,406 31,831 PrOVision for bad debts 1,893 3,997 2,187 ProvlSlon for (recovery from) losses on closed lease locations (458) 1,361 366 Deferred mcome taxes (2,278) (4,187) 2,874 Deferred compensation (149) (901) (539) Loss (earmngs) of eqUlty mvestments 616 (501 ) (902) Other 326 (157) (545) Changes m operatmg assets and liabilltles Accounts and notes receivable (12,544) 8,115 (9,418) Inventones 14,021 14,680 (6,880) Prepald expenses (349) (3,441) (1,087) Accounts payable and outstandmg checks (24,245) 15,339 6,979 Accrued expenses 2,219 2,160 2,553 Income taxes (967) 2,508 (2,172) Net cash proVided by operatmg activities 32,876 85,793 40,727 . Investmg actwtnes: Dividends received 890 618 Disposals of property, plant and eqUlpment, net 9,169 14,858 12,501 Additions to property, plant and eqUlpment excludmg capital leases (51,333 ) (33,264 ) (34,965) Busmesses acqUlred, net of cash acqUlred (257,868) (8,614 ) Investment m an affiliate (2,500) (1,379) Loans to customers (4,997) (9,199) (7,958) Payments from customers on loans 4,713 8,788 8,093 Loans sold mcludmg current portion 3,402 13,744 Other (2,896) (137) (902) Net cash used for mvestmg actlvltles (302,310) (5,699) (31,227) Fmancmg actwtnes: Proceeds from long-term debt 30,000 352 Proceeds from revolvmg debt 244,000 DlVldends paid (8,288) (8,048) (7,938) Payments of short-term debt 1,171 ( 41,400) 3,100 Payments of long-term debt (21,946) (5,568) (2,933) Payments of capitalized lease obligatIOns (717) (540) (1,576) Other 111 56 35 Net cash proVided by (used m) financmg actlvltles 244,331 (55,148) (9,312) Net (decrease) mcrease m cash $(25,103) 24,946 188 See accompanymg notes to consolulated financzal statements . * NASH FINCH COMPANY AND SUBSIDIARIES CONSOLIDATED BALANCE SHEETS . December 28,1996 and December 30,1995 (In thousands, eJ.Cept per share amounts) Assets 1996 1995 Current assets: Cash and cash eqmvalents $ 921 26,024 Accounts and notes receivable, net 206,062 85,968 Inventones 293,458 183,957 Prepaid expenses 20,492 12,067 Deferred tax assets 4,663 3,674 Total current a~~ets 525,596 311 ,690 Investment~ in affiliates 10,300 8,421 Notes receivable, noncurrent 21,652 4,595 Property, plant and equlpment: Land 33,753 28,638 Bmldmgs and improvements 148,227 110,887 Furnlture, fixtures, and eqmpment 295,147 204,054 Leasehold lmprovements 54,925 25,786 Construction m progress 7,543 6,538 . Assets under capitalized leases 26,105 12,923 565,700 388,826 Less accumulated depreCiation and amortization (293,845) (210,787) Net property, plant and eqmpment 271,855 178,039 Intangible assets, net 80,312 6,282 Investment m dlrect financmg leases 22,011 456 Deferred tax asset, net 4,076 2,835 Other assets 9,675 1,942 Total assets $945,4 77 514,260 See accompanymg notes to consoluIated fmancllll statements - .* NASH FINCH COMPANY AND SUBSIDIARIES . LiabIlIties and Stockholders' EqUlty 1996 1995 Current ludnhttes: Outstandmg checks $ 32,492 28,998 Short-term debt payable to banks 16,171 Current matunties of long-term debt and capitalized lease obligatiOns 7,795 14,701 Accounts payable 183,501 127,592 Accrued expenses 54,130 31,745 Income taxes 2,999 4,652 Total current liabtlltles 297,088 207,688 Long-term debt 361,819 71 ,030 Capltalized lease obligatiOns 41,832 10,158 Deferred compensation 7,476 7,625 Other 4,401 2,446 Stockholders' equtty: Preferred stock - no par value Authonzed 500 shares, none lssued Common stock of $1 66 Y3 par value Authonzed 25,000 shares, 11,574 shares issued m 1996 and 11,224 m 1995 19,290 18,706 . Addltlonal pald-m capital 16,816 12,013 Foreign currency translation adjustment - net of a $633 deferred tax benefit (950) (950) Restncted stock (500) Retamed eammgs 200,322 188,578 234,978 218,347 Less cost of 307 shares and 346 shares of common stock m treasury, respectively (2,117) (3,034 ) Total stockholders' eqUlty 232,861 215,313 Total liabilities and stockholders' eqUlty $945,477 514,260 . * N ASH FINCH COMPANY AND SUBSIDIARIES CONSOLIDATED STATEMENTS OF STOCKHOLDERS' EQUITY . Fiscal years ended December 28, 1996, December 30,1995 and December 31,1994 Foreign (In thousands, except per ,hare amount') Addltlonal currency Total Common stock pald-m Retamed translation Restncted Treabury stock stockholden,' Shares Amount capital earnmgs adjmtment Stock Shares Amount eqUity Balance at January 1, 1994 11,224 $18,706 11,954 171,670 (351) $(3,066) 199,264 Net earnings 15,480 15,480 DIvidend dE'elared of $ 73 per share (7,938) (7,938) Treasury stock Issued upon exercise of Options 23 2 12 35 Foreign currency translation adjustment - net of a $381 deferred tax benefit (572) --.im) Balance at December 31, 1994 11,224 18,706 11,977 179,212 (572) (349) (3,054) 206,269 Net earnings 17,414 17,414 DIvidend deelared of $ 74 per share (8,048) (8,048) Treasury stock Issued upon exercise of options 36 3 20 56 Foreign currency translation adjustment - net of a $252 deferred tax benefit (378) (378) Balance at December 30, 1995 11,224 18,706 12,013 188,578 (950) (346) (3,034) 215,313 Net earnings 20,032 20,032 DIvidend declared of $ 75 per share (8,288) (8,288) Shares Issued in connectIOn with acqUlSltlOn of a bUSiness 350 584 5,064 5,648 Treasury stock Issued upon exercise of optIOns 47 6 42 89 . Issuance of restricted stock (308) (524) 40 995 163 Amortized compensation under restncted btock plan 24 24 Treasury stock purchased (7) (120) ~) Balance at December 28, 1996 11,574 $19,290 16,816 200,322 (950) (500) (307) $(2,117) 232,861 See accompan)mg notes to consolulated fl1laTICUll statement!. NOTES TO CONSOLIDATED FINANCIAL STATEMENTS 1) Accounting Pobcies FlScal Year Nash Finch Company's fibcal year ends on the Saturday nearest to December 31 Ebcal years 1996, 1995 and 1994 consisted of 52 weeks Pnnclples at Consolulatwn The accompanymg finanCial statements Include the accounts of Na,h Fmch Company (duo Company), It~ maJority-owned subbldlanes and the Company's share of net earnmgs or losses of 50% or lebs owned compameb All matenal Intercompany accounts and tramactlons have been eliminated m the consolidated finanCial ~tatements Certain recl<ThSlficatlOm were made to pnor year amounts to conform with 1996 prebentatlOn Cash and Cash Equwalents In the a(.companYlng finanCial statement;, and for purpObeb of the statements of cash flows, cash and cash eqUivalents Include cash on hand and short-term Investments With onglnal matuntles of three months or lebs f':1... '1s~ Inventones Inventones are stated at the lower of cost or market At both December 28, 1996 and December 3D, 1995, approximately 86% of the Company's Inventones are valued on the la;t-m, first-out (LIFO) method Dunng fiscal 1996 the Company recorded a LIFO charge of $16 million compared to $ 1 million m 1995 The remammg mventone, are valued on the first-tn, first-out (FIFO) method If the FIFO method of accounting for Inventones had been ubed, Inventones would have been $41 6 million and $40 0 million higher at December 28, 1996 and December 3D, 1995, respectively Property, Plant and EqulPment Property, plant and eqUipment are stated at cost Assets under capitalized leases are recorded at the present value of future lease pay- ment; or fm market value, whichever IS lower Expenditures which Improve or extend the life of the respectl\ e assets are capitalized while maintenance and repalfS are expensed as Incurred . N ASH FINCH COMPANY . IntangJ.ble Assets lntanglbk a,sets conMst pnmanly of covenant, not to competL and goodwill, and ate carned at co~t less accumulated amortizatIOn Costs arL amortized over the estimated useful lives of the related a,sets tangmg from 2-25 years AmortizatIOn experu.e charged to operations for fiscal years ended DeLember 28, 1996, December 30, 1995 and December 31, 1994 wa, $5 2 million, $1 8 million and $2 2 million, rL,pectlvely The accumulated amortization of mtanglble assets was $10 1 million and $5 1 million at December 28, 1996 and December 30, 1995 Deprecr.atwn and Amortlzatzon Property, plant and eqUipment are depreciated on a stralght-lme basIs over the estimated useful lives of the assets which generally range from 10 to 40 year~ for bUlldmg and Improvement, and 3 to 10 year, for furniture, fixtures and eqUipment Leasehold Improvements and capitalized leases are amortized to expense on a stralght-lme baSIS over the term of the lease Income Taxes Deferred mcome taxes are recognized for the future tax consequences attnbutable to dlfferLnces between the financial statement carrymg amounts of eXlstmg a~sets and liabilities and their respective tax base~ DeferrLd tax asset, and liabillt1es are measured u,mg enacted tax rates expected to apply to taxable mcome m the years m which tho.e temporary differences are expected to bL recovered or settled . Eamlngs per Share Earnmgs per share are computed by dlvldmg net earnmgs by the weighted average number of common shares outstandmg dunng each year Optlom granted under the Company's stock option plans are considered common ~tock eqUivalents but have been excluded from the computation smce the effect IS not matenal Stock OptIOn Plans In accordance With the proVISIOns of Statement of Fmanclal Accountmg Standard~ (SFAS) No 123, Accounting for Stock-Based Compensation, the Company has chosen to contmue to apply Accountmg Pnnclple. Board Opmlon No 25, Accounting for Stock hlued to Employees (APB 25) and related mterpretatlons m accountmg for Its stock optIOn plans, and, accordmgly, does not recognize compen- ,atlon costs, If option pnce equal, or exceed, market pnce at date of grant Note (6) to the Consolidated Fmanclal Statement~ contams a summary of the pro forma effects to reported net mcome and earnmg. per share had the Company elected to recognize compensation cost~ as encouraged by SFAS No 123 Forelgn Currency Translatzon AdJu,tments resultmg nom the translation of assets and liabllitle, of a foreign mVL.tment are mcluded m stockholders' eqUity Use of Est17nates The preparatIOn of financial statements m conformity With generally accepted accounting pnnclples reqUire, management to make e,tlmates and as.umptlOm that affect the amounts reported m the finanCial statements and accompanymg notes Actual re~ults could differ from those estimates . (2) Acquisitwns Dunng fiscal 1996, the Company completed three acqUlslt10ns The,e acquIMtlons have been accounted for by the purchase method of accountmg and accordmgly, the operatmg result~ of the newly acqUired busmessc. have been mcluded m the consolidated operatmg rL.ulr~ of the Company smce their respective date, of acqUlslt10n AND SUBSIDIARIES On November 7, 1996, the Company completed a tender offer to purcha,e the outstandmg ~hares of common stock of Super Food Servlces,lnc ("Super Food") for $1550 per share m cash, With 106 million shale, tendered, representmg approximately 96 percent of the out.tandmg common stock of Super Food Super Food IS a wholesale grocety distributor based m Dayton, OhIO With annual revenues of approximately $1 2 billion The fair value of the assets acqUired, mcludmg goodWill, was $3219 million, and liabillt1es assumed totaled $1500 million GoodWill of $298 million and other mtanglble~ of $71 million are bemg amortized over 25 years on a stralght-lme baSIS On Augu,t 5, 1996, the Company acqUired all of the outstandmg stock ofT J Moms Company ("T J Moms"), a fulllme food wholesaler located m Statesboro, Georgia, With annual revenue, of $110 0 million In exchange for the T J Moms stock, the Company ISsued 350,261 shares of ItS common stock, valued at approximately $5 7 million, of which 75,000 shares are held m escrow The excess of purchase pnce over fair value of the a~sets acqUired resulted m good"'lll of approximately $3 1 million which IS bemg amortized on a straight lme basiS over a IS-year penod On January 2, 1996, the Company acqUired substantially all of the bu,mL,s and a~sets of Military DI.trlbutor; of Vlfgmla, lnc , ("MDV") located m Norfolk, Virginia for approXimately $56 0 million m cash and the assumption of certam liabillt1es totalmg approXimately $54 0 million MDY, With revenues of approXimately $350 0 million, IS a major dlstnbutor of grocery products to military commlbSanes m the ea~tern United States and Europe The purchase pnce exceeded the fair value of the net asset, acqUired by approximately $43 million The resultmg goodwtllls being amortized on a straight line basiS over 15 year; The followmg summary, prepared on a pro forma baSIS, combmes the consolidated results of operations as If Super Food, T J Morns and MDV had been acqUired as of the begmnmg of the penods presented, after mcludmg the Impact of certam adjustments such as amortization of mtanglble~, mcreased mterest expense on acqUlslt10n debt and related mcome tax effectl> Pro forma mformatum (unaudlted) (In thousands, e:>.cept per ,hare amount.\) Net revenue"t Earnmgs before mcome taxe, Net Income Earnmg.. per share 1996 $4,507,600 23,192 13,761 $124 1995 4,589,362 32,291 19,060 --11Q The pro forma mformatlon IS proVided for mformatlonal purposes only It I, based on hlStoncal mformatlon and does not necessartly rcflect results that would have occurred had the acquISitIOns been made as of those dates or results which may occur m the future (3) Accounts and Notes Receivable Accounts and notes receivable at the end of fi,cal years 1996 and 1995 are compnsed of the followmg component. (m thousands) Customer notes ret.elvable - current portIOn Customer accounts receIvable Other receIvables Allowance for doubtful aecounlb Net current accounts and notes receIvable 1996 $ 8,090 197,336 21,158 (20,522) 206,062 29,223 (7,571) $ 21,652 1995 2,232 73,153 11 ,992 (1,409) 85,968 8,066 (3,471) 4,595 Noncurrent customer notes receIvable Allowance for doubtful account. Net noncurrent notes receIvable Operatmg results me lude bad debt expense totalmg $1 9 million, $40 mtllion and $2 2 million durmg fiscal years 1996, 1995 and 1994, re,pectlvely * N ASH COMPANY FINCH On September 8, 1995, the Company entered Into an agreement with a financial institutIOn which allowed the Company to sell on a re"olvlng ba'ls customer note~ receivable Although the agreement lapsed on December 28, 1996, the notes, which have maturlt1es through the year 2002, were sold at face value with recourse As a result, the Company continues to be responsible for collection of the notes and remits the principal plus a floarlng rate of Interest to the pur- chaser on a monthl~ baSIS Proceeds from the sale of the notes receiv- able were used to fund working capital reqUirements The remmmng balances of such sold note~ receivable totaled $140 million and $15 0 million at December 28, 1996 and December 30, 1995, respectively The Company I~ contingently liable ~hould these notes become uncollectible Substantially all notes receivable are based on floating Interest rates which adjust to changes In market rates As a result, the carrying value of notes receivable approximates market value (4) Long-tenn Debt and Credit Facilities Long-turn debt at the end of the fiscal years 1996 and 1995 IS summanzed as follow~ (In thousands) 1996 1995 Vanable Rate - revolving credit agreement $244,000 Indw.trlal development bonds, 5 4% to 7 8% due In vanous mstallment~ through 2009 4,885 5,385 Term loans, 7 5% to 9 9% due In ,anous Installment~ through 2008 112,250 71,167 Notes payable and mortgage notes, 93% to 120% due In vanous Installments through 2003 6,747 8,666 367,882 85,218 Lese; current matUrities 6,063 14,188 $361,819 71,030 On October 8, 1996, the Company entered Into a $500 million semor unsecured revolving credit facility ("the credit facility") With two lead banks The agreement calls for a scheduled reduction of the faCility Within two years, to $400 m,llion, with the remalnmg balance maturing five years from clOSing Borrowlng~ under thiS agreement will bear Interest at vanable rates equal to London Interbank Office Rate (LIBOR) plus 30% In addlt1on, the Company pays commitment fees of 175% on the entire facility both used and unused The average borroWing rate dunng the penod was 5 9% The credit facility contains covenants which, among other matters, limits the Company's ability to incur Indebtedness, buy and sell assets, and reqUires compliance to predetermined ratlo~ rdated to net worth, debt to eqUity and Interest coverage At December 28, 1996, land, bUildings, and other assets pledged to secure outstanding mortgage notes and obligations under Issues of industrial development bonds have a depreciated cost of approximately $5 3 million and $4 5 million, respectively Aggregate annual matuntles of long-term debt for the five fiscal years after December 28, 1996 are as follow~ (In thousands) 1997 1998 1999 2000 2001 and thereatter $ 6,063 6,641 17,277 33,834 304,067 Interest paid was $14 9 million, $108 million and $11 4 million, for the fiscal years 1996, 1995 and 1994, respectively In addition, the Company malntalm formal and Informal lines of credit at vanous banks Generally banks are compensated through fees on used and unust-d lines of crt-dlt At Dt-cember 28, 1996 unused formal lines of credit amounted to $7 0 million .h2n 'VtF AND SUBSIDIARIES Based on borrOWing rates currently available to the Company for . long-term finanCing With Similar terms and average maturlt1es, the fair value of long-term debt including current maturlt1es, utiliZing discounted cash flows, IS $365 4 million (5) Income Taxes Income tax expense for fi~cal years 1996, 1995 and 1994 IS made up of the follOWing components (In thousands) 1996 1995 1994 Current Federal $12,125 12,244 5,779 State 2,354 2,872 1,296 Deferred Federal (576) (3,145) 2,691 State (268) (790) 564 - Total $13,635 11,181 10,330 Total Inwme tax expense represents effective tax rates of 405%, 391% and 40 0%, for the fiscal years 1996, 1995, and 1994, respectively The reasons for differences compared With the U S federal statutory tax rate (expressed as a percentage of pretax Income) are as follows 1996 1995 1994 Federal ~tatutory tax rate 350% 350% 350% Items affecting federal Income tax rate State taxes, net of federal Income tax benefi t 43 49 47 Other, net 12 ~ 3 Effective tax rate 405% 391% 400% Income taxe~ paid were $12 4 million, $108 million and $9 2 . million dunng fiscal years 1996, 1995 and 1994, respectively The tax effects of temporary differences that give nse to slgmficant portions of the deferred tax assets and deferred tax liabilities at December 28, 1996, December 30, 1995, and December 31, 1994, are pre~ented below (In thomands) 1996 1995 1994 Deferred tax a<;SLts Accounts and notes receivable, prinCipally due to allowance for doubtful accounts $ 7,625 1,964 1,412 Inventones, prinCipally due to addmonal cost Inventoned for tax purposes pursuant to the Tax Reform A.ct of 1986 2,956 1,654 1,745 Health care claims, prinCipally due to accrual for finanCIal reporting purpo~e' 2,991 1,073 684 Deferred compensatIOn, pnnclpally due to accrual for finanCial reporting purpose. 2,376 3,173 3,329 Compensated absence., prinCipally due to accrual for finanCial reporting purpose, 2,286 1,379 1,263 Compensation and casualty loss, prinCipally due to accrual for finanCIal reporting purposes 1,959 2,135 1,842 PurchasLd intangIble. 1,958 846 Closed locations 3,126 1,110 500 Other 2,236 1,193 ---121. Total gross deferred tax assets 25,555 15,639 12,378 Leos vaLuation allowance Net deferred tax ""~ets 25,555 15,639 12,378 . N ASH FINCH COMPANY . Deferred tax habtlmes Purchased intangible. 1,055 Plant and eqUIpment, principally due to dtfferences In depreCIatIOn 6,511 5,978 6,402 Inventones, princIpally due to dIfferences In LIFO baSIS 7,230 2,070 2,661 Other 2,020 1,082 993 Total gross deferred tax habllmes 16,816 9,130 10,056 Net deferred tax asset $ 8,739 6,509 2,322 Smce It IS more likely than not that the deferred tax asset of $25,555, $15,639 and $12,378 at December 28, 1996, December 30, 1995 and December 31, 1994, respectively, will be realized through carry back to taxable mcome m pnor years, future rever5als of eXlstmg taxable temporary differences, future taxable mcome and tax planmng strategIes, the Company has deterrmned that there IS no need to establish a valuation allowance for the deferred tax asset at December 28, 1996, December 30, 1995 and Decembel 31, 1994, as reqUired by SFAS No 109, Accounting far Incame Taxes . (6) Stock Rtghts and Options Under the Company'. 1996 Stockholder Rlght5 Plan, one nght I. attached to each outstandmg .hare of common stock Each nght entitles the holder to pUlchase, under certam conditIOns, one-half share of common stock at a pnce of $3000 ($6000 per full share) The nghts are not yet exercisable and no separate nghts certificate. have been dlstnbuted All nghts expire on March 31,2006 The nghts become exercisable 20 days after a ''fhp-m event" has occurred or 10 busmes. days (subject to exteru.lOn) after a person or group makes a tender offer for 15% or more of the Company's outstandmg common stock A flip-m e"ent would occur If a person or group acqUires (1) 1 5% of the Company's outstandmg common stock, or (2) an ownership level set by the Board of Directors at less than 15% If the per50n or group IS deemed by the Board of Dltectors to have mterests adverse to those of the Companv and ItS stockholders The nghts may be redeemed by the Company at any time pnor to the occurrence of a flip-m event at $ 01 per nght The power to redeem may be remstated wlthm 20 days after a fhp-m event occurs If the cause of the occurrence IS removed Upon the nghts becommg exercisable, subject to certam adjustments or alternatives, each nght would entitle the holder (other than the acqumng person or group, whose nghts become VOId) to purchase a number of share. of the Company's common stock havmg a market "alue of tWice the exercise pnce of the nght If the Company IS mvolved m a merger or other busmess combmatlOn, or certam other event. occur, each nght would entitle the holder to purchase common shares of the acqumng company havmg a market value of twice the exercise pm.e of the nght Wlthm 30 days after the nghts become exercisable followmg a flip-m event, the Boatd of Dltectors may exchange shares of Company common .tock or cash or other property for exercI.able nghts The Company follows APB 25 and related mterpretatlom m accountmg for ItS employee stock optIOns Under APB 25, when the exercise pnce of employee stock option. equals the market pnce of the underlymg stock on the date of the grant, no compematlOn expense IS recogmzed On Ma) 10, 1994, the stockholders approved a new stock mcentlve plan for officers and key employees ("the 1994 Plan") As a result of thiS action, a prevIous plan was termmated For purposes of the 1994 Plan, a total of 645,296 .hares (mcludmg 245,296 shares remammg from the prevIOus plan) were reserved for the grantmg of .tock options, restricted stock awards and performance umt awards Stock options are granted at not less than 100% of fair market value at date of grant and are exercisable over a term which may not exceed 10 years from date of grant Restncted .tock awards are subJect to restrictIOns on transferability and such conditIOns for vestmg, mcludmg contmuous employment for . AND SUBSIDIARIES specified penods of time, as may be determmed at the date of grant Performance umt awards Ire grants of nghts to receive shares of stock If certam performance goals or cntena, determmed at the time of grant, are achieved m accordance With the terms of the grants On May 9, 1995 the stockholders approved a stock option plan for non-employee directors ("the Director Plan") Under thiS plan, for which a total of 40,000 shares were reserved, annual grants of options to purchase 500 shares are made automatically to each eligible director followmg each annual meeting of stockholders The stock Options are granted at 100% of fait market value at date of grant, become exercisable SIX months followmg the date of grant and may be exercised over a term of five years hom the date of grant At December 28, 1996 under the 1994 Plan, optIOns to purchase 341,110 shares of common stock of the Company at an average pnce of $17 19 per share and exercisable over terms of five to seven years from the dates of grant, have been granted and are outstandmg In Februal) 1996, certam members of management exercised nghts to purchase restncted stock from the Company at a 25% discount to fait market value pursuant to grants awarded m January 1996 under the terms of the 1994 Plan The purchase reqUired a mmlmum of 10% payment m cash With the remammg balance eVidenced by a 5-year promissory note to the Company Unearned compensation eqUivalent to the excess of market value of the share; purchased over the pnce paid by the recipient at the date of grant, and the unpaid balance of the promissory note have been charged to stockholders' eqUity, amortization of compensation expense was not slgmficant At December 28, 1996, 32,832 share. of restncted stock have been ISsued and are outstandmg PerfOlmance umt awards havmg a maximum potential payout of 190,046 .hares have also been granted and are outstandmg Re.erved for the grantmg of future stock OptiOns, restncted stock awards and performance umt awards are 67,136 shares At December 28, 1996 under the Director Plan, OptiOns to purchase 8,000 .hares of common stock of the Company, at an average pnce of $1680 per share and exerCISable over a term of five years from the dates of grant, have been granted and are outstandmg Reserved for the grantmg of future stock OptiOns are 32,000 shares Changes m outstandmg optIOns dunng the three fiscal years ended December 28, 1996 are summanzed as follows (m thousands) WeIghted Average Shares Option Pnce Per Share Option; outstanding January 1, 1994 1 2300 ExerCISed (1) 1688 ForfeIted (7) 1819 Granted 298 1686 Options out.;tandlng December 31, 1994 291 1686 ExerCIsed (3) 1672 ForfeIted (36) 1688 Granted 4 1606 Options outstanding December 30, 1995 256 1685 Exercised (4) 1677 Forfeited (45) 17 05 Granted 142 1772 Options out'tandlng December 28, 1996 349 (a) 17 18 (a) Remaining average contr lctual hfe of optIOns outstanding at December 28, 1996 was 2 5 )ears Options exerCISable at December 28, 1996 December 30, 1995 147 105 1695 1683 The weighted average fair value of options granted durmg 1996 IS $2 40 The fatr value of each option grant IS estimated as of the date of grant usmg the Black-Scholes smgle optlon-pncmg model assummg a * N ASH FINCH COMPANY weighted average nsk-free Interest rate of 6 0%, an expected dividend Yield of 3 83%, expected lives of two and one-half years and volatility of 18 7% Had compensation expense for stock optIOn; been determined based on the fair value method (Instead of intrinSIC "alue method) at the grant dates for awards, the Company's 1996 and 1995 net Income and earnlng~ per share would have decreased by less than 1 % The effects of applYing the fair value method of mea;unng compensatIOn expense for 1996 IS likely not representame of the effects for future years In part because the fair value method was applied only to stock options granted after December 31, 1994 (7) Lease and Other Commitments A substantial portion of the store and warehouse properties of the Company are leased The following table .ummanzes assets under capltalizLd leases (In thousands) Bmldmg, ,nd ImprOVLments Less accumulated amortization Net ""'ets under Lapltahzed leases 1996 $26,105 (10,147) $15,958 1995 12,923 (4,011) 8,912 At December 28, 1996, future minimum rental payments under noncancelable lease. and subleases are a. follows (In thousand.) Operating lease, Capital lea,es 1997 1998 1999 2000 200 I and thereafter 5 27,366 24,289 21,095 18,767 100.374 5191,891 6,217 6,129 6,052 5,927 65,357 89,682 Total mInimum lea,e pa"ment" ) Les; Imputed mterest (rate. ranging from 7 9% to 11 5%) (46,118) Present value of net minimum le.."e pa} ments LebS currLnt m Ituntles 43,564 (1,732) 41,832 CapltahZLd lea,e obhgatlOru. (,) Future mmlmum pa"ments for operatmg and capital leases have not been reduced b\ minimum sublease rentals receIvable under noncancelable sublease. Total future mmlmum sublea.e rentals related to operatmg and capital lease obhgatlons as of December 28, 1996 are $84 0 mllhon and 549 3 mllhon, respLctlvely Total rental expense under operating leases for fiscal years 1996, 1995 and 1994 IS as follows (In thousands) 1996 1995 1994 Total rentals $33,316 27,533 28,978 u.s.!! redl e.;tate taxes, msurance and other occupanq LOStS (2,070) (2,095) (2,429) Mmlmum rentals 31,246 25,438 26,549 Contmgcnt rental, 183 312 148 Sublea,e rental, (9,449) (7,964) (7,716) $21,980 17,786 18,981 Most of the Company's leases proVide that the Company pay real estate taxe., Insurance and other occupancy costs applicable to the leased pleml.es Contingent rentals are determined on the baSIS of a percentage of sale~ In excess of stipulated minimums for certain store faCilities Opuatlng leases often contain rene",al options Management expects rhat, In the normal course of bUSiness, leases that expire "'Ill be renewed or replaced by other lease. The Company has guaranteed certain lease and promissory note obligations of customers aggregating approximately $23 7 million ~~- - .,.. AND SUBSIDIARIES (8) Concentratwn of Credit RlSk The Company proVides finanCial assistance In the form of secured loans to some of Its Independent retailers for Inventones, store fixtures and eqUipment, working capital and store Improvements Loans are secured by liens on Inventory or eqUipment or both, by personal guarantees and by other types of collateral In addition, the Company may guarantee lease and promlssot) note obligations of customers As of December 28,1996, the Company has guaranteed outstanding promissory note obligations of one cmtomer In the amount of $8 3 million and of another customer In the amount of $3 8 million In the normal course of buslne.., the Company'. produce marketing operation In California makes ca.h advance. to produce growers dunng vanou. product growing seasons, to fund production costs Such advances are repayable at the end of the respective growing season. Unpaid advances are generally secured by liem on real estate and, m certain Instances, on crops yet to be harvested At December 28, 1996, $8 1 million In notes and growers advances were outbtandlng The Company establishes allowances for doubtful accounts based upon the credit nsk of speCific customers, hlstoncal trends and other information Management believes that adequate proVlSlOns have been made for any doubtful accounts . (9) Profit Sharmg Plan The Company has a profit shanng plan covenng substantially all employees mLetlng .peclfied requirement. Contributions, determmed by the Board of Directors, are made to a noncontnbutory profit shanng trust based on profit performances Profit shanng expense for 1996, 1995 and 1994 was $41 million, $3 8 million and $35 million, respectively Certain officen. and key employees are paltlClpants In a deferred compensation plan proViding fixed benefits payable In equal monthly Installments upon retirement Annual Increments to the deferred compensation plan are charged to earnings . (10) Penswn Super Food has a qualified non-contnbutory retirement plan to prO'. Ide rewement Income for eligible full-time employees who are not covered by umon retirement plans Pension benefits under the plans are based on length of service and compensation The Company contnbutes amounts necessary to meet minimum funding requirements The plans' funded status at December 28, 1996 was 1996 Actuanal plesent value of benefit obhganon Vested benefits Nonvested benefits AccumulatLd benefit obhgatlOn Additional benefit, based on future salary levels Projected benefit obhgatlOn Plan assets at fair' alue, prmclpally hsted seCUlltle, Plan as;ets (over) under projected benefit obhgatlon Unrecognized nLt gam Net Prepaid Peru.lOn Cost $28,979 388 $29,367 3,193 $32,560 (34,274) (1,714) 911 $ (803) A.;umpnons used In the determinatIOn of the above amounts, In conjunctIOn With the recording of the Super Food acqUiSitiOn, Include the followmg 1996 DIScount rate for dctcrmmmg estimated obhgatlOns and Interest co,t Expected aggregate average long term change m compensation Expected long-term return on assets 85% 45% 85% . N ASH FINCH COMPANY . ApplOxlmately 49% of Supet Food employees are covered by collectlvely-bargamed, multl-employel pension plam ContrIbutions are determmed m accordance with the provIsions of negotiated umon contracts and generally are based on the number of hours worked The Compan~ does not have the mformatlon available to determme ItS share of the accumulated plan benefits or net assets avallable for benefits under the multI-employer plans Aggregate cmt for the Company'; retirement plans mclude; the followmg components 1996 Defined Benefit Plan Sen Ice w;t benefit. earned dunng the year Intert.,t cost on projected benefit obhganon Return on asset., Net amortl! ltlon and deferral Net penSlOn eXpen&l Muln emplo\ er plans Total Pen"on and Renremenr Plan Expense $ 237 882 (1,855) 931 195 ---.l1Q $ 565 . (11) Postretirement Health Care Benefits The Company proVides certam health care benefits for retired employees Substantlall) all of the Company's employees not .ubJect to collective bargammg agreement;, become eligible for those benefits when they reach normalletlrement age and have a mmlmum of 15 years of ;ervlce with the Company The Company adopted SFAS No 106, Employer'l Accounting for Postretirement Benefits Other than PensIons which reqUIres accrual of the estimated future cost of provldmg po;tretlrement health cost. over the active ;ervlce life of the employee The perIodiC posrretuement benefit costs under Statement 106 were a. follows (m thousands) 1996 1995 1994 ServIce costs $260 273 235 Interest COfilts 403 382 361 Amortlzanon of unrecogmzed tramltlon obhganon 248 249 248 Net po~tretllement costs $911 904 844 The actuarIal present value of benefit obligations at December 30, 1995 and December 31, 1994 are a. folio",. (m thousand.) Renree; ehglble for benefits Acnve emplo\ees fullv ehglble Acn>e emplo\ees not full\ ehglble 1996 $1,969 428 3,204 $5,601 1994 1,612 466 3,191 5,269 1995 1,903 493 3,147 5,543 The assumed annual rate of future mcreases m per capita cost of hcalth care benefits was 11 0% m fiscal 1996 declmmg at a ratc of 5% per year to 6 5% m 2005 and thereafter Increasmg the health care cost trend by 1 % m each ~ear would mcrease the accumulated benefit obligation by $282,000 at DecembcI 28, 1996 and the 'ctvlce and mterut costs by $47,000 for fiscal 1996 The discount rate used m determmmg the accumulated benefit obligation was 7 5% . (12) Segment Information The Company and ItS subSIdiarIes sell and distrIbute food and nonfood products that are tYPIcally found m supermarkets The Company'; wholesale distrIbution segment sell; to mdependently owned retall food stores and mstltUtlonal customers while the retaIl distrIbution segment sells duectly to the consumer Produce marketmg mcludes farmmg, packmg and marketmg operations The Company's market areas are m the Midwest, We.t, MId-Atlantic and Southeastern Umted States AND SUBSIDIARIES Operatmg profit IS net sale. and revenues, less operatmg expenses In computmg operatmg profit, none of the followmg Items have been added or deducted general corporate expenses, Interest expense, mterest mcome, mcome taxes and earnmgs from eqUlry mvestments Wholesale distrIbutIOn opelatmg profits on sales through company- owned stores have been allocated to the retall segment Identifiable assets are those used exclUSively by that mdustry segment or an allocated portion of assets used Jomtly by two mdustry segments Corporate assets are prmclpally cash and cash eqUIvalents, notes receivable, corporate office faCilities and eqUIpment Major segments af bUSIness (in thousands) 1996 1995 1994 Net sales and othel operatIng revenues Whole.ale dlstnbunon $2,468,695 1,968,982 1,854,629 RetaIl d"tnbunon 850,404 859,956 925,772 Produce markenng and other 50,410 48,154 41,861 Total net sales and other operanng revenues $3,369,509 2,877 ,092 2,822,262 Operatmg profit Wholesale dlstnbunon $ 37,115 30,047 24,593 Retatl d"trlbunon 7,709 4,143 8,804 Produce markenng and other 2,124 ~ ~ Total operatmg profit 46,948 36,629 34,519 Interest income 1,613 2,759 2,675 Interest expen;e (14,894) (10,793) (11,384) E .mmgs befOle Income taxes $ 33,667 28,595 25,810 Idennfiable a..ets Wholesale d"tnbutlOn $ 649,470 205,288 240,415 RetaIl dlstrlbunon 203,217 201,493 203,317 Produce marketmg md othel 41,948 45,662 42,597 Corporate 50,842 61,817 45,275 $ 945,477 514,260 531,604 Capital expt.ndltures Wholesale dlstrlbunon $ 15,511 8,704 8,372 RetaIl dlstrlbunon 19,795 15,517 25,821 Product. marketmg and other 2,234 5,259 2,072 Corporate 13,793 ~ 1,913 $ 51,333 33,264 38,178 Depreciation and amortlzanon Wholesale dlstnbunon $ 14,996 11,121 11,660 Retail d"tnbunon 15,791 14,454 16,600 Produce marketmg and other 1,511 1,597 1,513 Corporate 2,461 2,234 2,058 $ 34,759 29,406 31,831 (13) Sale of SubSIdiary On December 2, 1995, the Company sold the outstandmg stock of Thomas & Howard Company of Hickory, Inc, a wholly-owned sub- SIdiary located m Newton, North Carolma, and T&H SerVice Merchandisers, Ine , a wholly-owned subSidiary of Thomas & Howard, to H T Hackney Co of Knoxvllle, Tennessee The sale, whIch netted proceeds of approxlmatel~ $22 3 mIllion m cash resulted m the recognltlon of a pretax gam of $1 8 mlllion c[+ NASH FINCH COMPANY AND SUBSIDIARIES CONSOLIDATED SUMMARY OF OPERATIONS . Eleven year~ ended December 28, 1996 (not covered by Independent AudItors' Report) 1996 1995 1994 1993 1992 1991 (Dollar amounrs In thousands e~cept per share amount>) (52 weeks) (52 weeks) (52 weeks) (52 weeks) (53 weeks) (52 weeks) Sales and revenues $3,369,509 2,877 ,092 2,822,262 2,715,787 2,509,464 2,337,560 Other mcome 5,976 11,744 9,738 7,748 5,974 5,718 Total sale&, revenues and other mcome 3,375,485 2,888,836 2,832,000 2,723,535 2,515,438 2,343,278 Cost of sales 2,932,709 2,469,841 2,410,292 2,325,249 2,147,845 1,997,462 Sellmg, general and admmlstratlVe, and other operatmg expenses, mcludmg warehousmg and transportatlon expenses 355,364 346,442 349,190 328,703 294,700 276,144 Interest expense 14,894 10,793 11,384 10,114 9,294 8,966 DepreCIatlon and amortlzatlon 34,759 29,406 31,831 29,145 27,038 26,124 Profit shanng contnbutlon 4,092 3,759 3,493 3,646 3,963 3,789 ProVISIon for mcome taxes 13,635 11,181 10,330 10,804 12,530 11,738 Net earmngs $ 20,032 17,414 15,480 15,874 20,068 19,055 Earnmgs per share $ 181 160 142 146 185 1 75 Cash dlVldends declared per common share (2) $ 75 74 73 72 71 70 Average number of common shares outstandmg dunng penod (m thousands) (2) 11,055 10,875 10,873 10,872 10,872 10,871 Pre-tax earnmgs as a percent of --. sales and revenues 100 99 91 98 130 Net earnmgs as a percent of sales and revenues 59 60 55 58 80 81 Effective mcome tax rate 405 391 400 405 384 381 Current assets $ 525,596 311 ,690 309,522 294,925 310,170 239,850 Current hablhties $ 297,088 207,688 220,065 215,021 213,691 154,993 Net workmg capltal $ 228,508 104,002 89,457 79,904 96,4 79 84,857 Ratto of current assets to current habllmes 177 150 141 137 145 155 Total assets $ 945,477 514,260 531,604 521,654 513,615 429,648 CapItal expendItures $ 51,333 33,264 34,965 36,382 42,991 36,836 Long-term obhgations (long-term debt and capItahzed lease obhgations) $ 403,651 81,188 95,960 97,887 94,145 82,532 Stockholders' eqUlty $ 232,861 215,313 206,269 199,264 191,204 178,846 Stockholders' eqUlty per share(l) (2) $ 2106 1980 1897 1833 1759 1645 Return on average stockholders' eqUlty % 894 826 763 813 1085 11 01 Number of common stockholders of record at year-end 2,230 1,940 2,074 2,074 2,087 2,122 Common &tock hIgh pnce (2) (3) 21% 2012 1814 2314 19X 2014 Common stock low pnce (2) (3) 15Y-i 15Y-i 15% 17 1614 16Yz (I) Based on outstandmg shares at year-end ,.) Adjusted to reflect 2-for-l stock splIt 1987 (l) HIgh and low clOSing sale prIce . cii? NASH FINCH COMPANY AND SUBSIDIARIES . 1990 1989 1988 1987 1986 (52 weeks) (52 weeks) (52 weeks) (52 weeks) (53 weeks) 2,369,054 2,219.451 2,091,822 1,938,758 1,573,717 5,799 4,312 6,012 4,590 3,640 2,374,853 2,223,763 2,097,834 1,943,348 1,577,357 2,036,335 1,904,041 1,807.448 1,682,667 1,360,537 271,735 264,024 230,221 198,553 165,713 8,670 8,277 8,106 8,087 6.497 25,551 23,170 20,193 18,389 16,249 3,603 3,089 2,832 2,734 2,349 11,129 8,Q10 10,859 14,416 12,178 17,830 13,152 18,175 18,502 13,834 164 1 21 167 1 75 135 69 67 65 57 52 10,870 10,868 10,881 10,576 10,244 ~ 95 138 169 165 75 59 87 95 88 384 379 374 438 468 234,121 212,264 219,956 209,305 182,676 159.439 128,159 153,068 127,608 120,687 74,682 84,105 66,888 81,697 61,989 147 166 144 164 1 51 416,233 380,771 388,269 352,187 313,908 36,129 34,635 52,019 29,680 26,969 74,333 77 ,950 66,216 66,988 61,588 167,388 157,024 151,043 140,850 116,416 1540 1445 13 90 1297 1134 1099 854 12 45 1438 12 36 2,138 2,146 2,227 2,234 1,829 2514 25X 27Y2 26Y2 19Ys 1614 2114 18 14X 14X . Working Capital Provided From Operations MIUwns of Dollars Total Assets Mdlwns of Dollars $80 $1000 $50 $800 " f $40 $600 $30 $400 $20 $200 $10 $0 $0 9293949596 92 93 94 95 96 I Depreaauon and other non-cash ItemS I Net earnings Capital Structure Mdlwns of Dollars $500 , , I r I , . , I , , I , , I I I I I I , , I I I , I I , , I , I , I f I I , I " f , , I $400 $300 $200 $100 $0 92 93 94 95 96 1 Swcklwlders' equity t Long-term debt including cajJltahzed leases ~ Russell (Rusty) N Mammel retires from the board of directors on May 13, 1997, after a long and distingUished career at Nash Finch Mammel JOined the company In 1957 He subsequently held vanous management positions and was elected to the board of directors In 1974 Mammel was named presldent and chief operating officer of Nash Finch In 1985, serving In that capacity until hiS retirement In 1991, although he remained an active board member Nash Finch's Board of Directors and associates thank Rusty for hiS contnbutlom to the company HIS energy and enthusla&m have guided us over the past 40 years and helped position us for the future ;--,r · 28..... I:...;u Board of Directors (Year Elected) *t Carole F. Bitter (1993) Presu:lent and Chief ExecutIVe Officer, Harold Fnedman, Inc (operator of rerml supermarkets) *t Richard A. Fisher (1984) Retired Vice President-Frnance and Treasurer, Netwark Systems CorporatIOn (manufacturer of data commumcatlOns systems) t Alfred N. Flaten (1990) President and Chief Executive Officer tt Allister P. Graham (1992) ChalTlTU\n and Chief Executive Officer, The Oshawa Group urnzted (Canadian food and pharmaceutical distributor) * John H. Grunewald (1992) Retired Executive VICe President, Fmance and Adrnzmstratwn, Polans Industries, Inc (manufacturer of recreatumal eqUipment) *t Richard G. Lareau (1984) Partner, Oppenheimer Wolff & DonneUy (law firm) t Russell N, Mammel (1974) Retired President and Chief Operating Officer t Don E. Marsh (1995) Chamnan of the Board, President and Chief Executive Officer, Marsh Supermarkets, Inc (operator of supermarket and convemence store cham) tt Donald R. MUler (1978) Management Consultant t Robert F. Nash (1968) Retired VICe President and Treasurer * Jerome 0, Rodysill (1974) Retired SenIOr VICe President, Store Development and Construction * Member of the Audit Committee t Member of the CompensatIOn Committee * Member of the Nommatrng Com1lllttee Corporate Officers Alfred N. Flaten Presu:lent and Chief Executive Officer Wllliam T. Bishop SenIOr VICe Presrdent, Sales and LogrstICS William E. May, Jr. VICe Presrdent, Strategu; Technology Programs and Marketing Semces David J, Richards VICe Presu:lent, Corparate Rerml Stores Norman R, Soland VICe President, Secretary and General Counsel Charles F, Ramsbacher VICe President, Marketrng Clarence T, Walters VICe Presrdent, Management InformatIOn Systems Steven L. Lumsden VICe Presu:lent, Warehouse and Transpartatlon Gerald D. Maurice VICe President, Store Development Charles M. Seller Vice President, Corporate Retail Operations John R. Scherer VICe Presrdent and Chief FI1UI7IClal Officer Edgar E TlIDberlake VICe President, Human Resources . . John M. McCurry Vice President, Independent Store Operations Lawrence A. Wojtasiak Controller Suzanne S. Allen Treasurer Philip E. Bortscheller AsSistant Treasurer Walter G. Hreno AsSIStant Secretary Operating Officers Joseph M, Bender VICe President, Central/Iowa DIVISion Arcme Unterseher VICe President, Narthem DIIIlSIon . . . . . Corporate Headquarters ~ D1V1SlOn Headquarters and DlstrtbutlOn Center . Nash DeCamp Company . Produce Marketmg and Packmg Centers C. Servlce Tetrttory . Dlstnbutlon Center . DlV1SlOn Headquarters Notice of Annual Meeting: The annual meetmg of Nash Fmch Company wlll be held at 10 00 am, May 13, 1997, at the Lutheran Broth- erhood Buddmg, 625-4th Avenue South, Mmneapolts, Mmnesota Independent Auditors: Ernst & Young LLP StockholJ.er In{onnation: Nash Fmch Company common stock lS traded on the Nasdaq NatiOnal Market tler of The Nasdaq Stock Market under the symbol NAFC Transfer Agent and Registrar: Norwest Bank Mmnesota, N A Shareowner Servlces 161 North Concord Exchange South St Paul, Mmnesota 55075 Mallmg Address PO Box 64854 St Paul, Minnesota 55164-0854 Offer of Fonn lO-K: A copy of the annual report to the Securmes and Exchange CommiSSion (Form 10-K) 15 avadable Without charge to Nash Fmch Company stockholders Address requests to the Corporate Secretary, Nash Fmch Company, PO Box 355, Minneapolts, Mlnnesota 55440-0355 Automatic Dividend Reinvestment Plan: Under the AutomatIc DiVidend Rem- vestment Plan, Nash Fmch stockholders of record can remvest all or part of thelr divldends m Nash Fmch common stock and make optional cash purchases of addmonal shares Without paymg brokerage comIDlSSions Stockholders w15hmg mformation about the plan may obtam a brochure and enrollment card by wntmg Norwest Bank Mmnesota, N A Thvldend Remvestment UOlt 161 North Concord Exchange PO Box 64856 South St Paul, Mmnesota 55164-0856 * . \. \~ I~,,- ,~. " 1 ' " . ~ NASH FINCH COMPANY 7600 France Avenue South PO Box 355 Mmneapolis, MN 55440-0355 (612) 832-0534 .