HomeMy WebLinkAbout1998-01-20 CC Packet
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REVISED AGENDA **
CITY OF STILLWATER
Council Chambers, 216 North Fourth Street
CITY COUNCIL MEETING NO. 98-2
January 20, 1998
REGULAR MEETING
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - January 6, 1998 Regular Meeting
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Ron Kroese - St. Croix Valley Community Foundation
OPEN FORUM
7:00 P.M.
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting
agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding
investigation of the concerns expressed.
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
CONSENT AGENDA *
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
City Council Meeting 98-2
January 20, 1998
UNFINISHED BUSINESS
1. Review and' approval of City comment on Manning Avenue corridor Extension EA W (Resolution)
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2. Update: Territorial Prison Site - downtown hotel development
3. Contract for design services for Recreation Center park and ride lot improvements (Resolution)
4. Report: Possible sale of city owned land to Len's Family Food
5. Request for financial support - River Valley Arts Council
6. Second reading of Ordinance 853, repealing Chapter 49, Port Authority (first reading 1/6/98)
NEW BUSINESS
1. Receiving report and calling hearing - Curve Crest Blvd Street Rehabilitation (Resolution)
2. Request from Middle River WMO for state funding assistance (Resolution)
3. Request for approval to submit grant for Holcomb Addition Historic Architecture Survey
4. Request for review, comment, and approval of Human Rights Commission's Hate Crime Response
Plan
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5. On-Sale Wine License with Strong Beer option and 3.2% Malt Liquor License for Pinnacle
Restaurant Group, LLe, dba La Belle Vie, 312 South Main Street (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENI)ATIONS (continued)
COMMUNICATIONS/REQUESTS
1. Library Board - Request for meeting
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
** Items in italics are additions to the agenda
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CITY OF STILLWATER
CITY COUNCIL MEETING NO, 98-1
January 6, 1998
. ,REGULAR MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Bealka, Cummings, Zoller and Mayor Kimble
Councilmember Thole (arrived 4:50 p.m.)
Also present: City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Community Development Director Russell
Police Chief Beberg
Acting Fire Chief Barthol
Finance Director Deblon
Building Inspector Zepper
Administrative Assistant Cordes
City Clerk Weldon
Press: Julie Kink, Courier
STAFF REPORTS
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Police Chief Beberg reported his intent to retire July 1, 1998. He also noted Captain Tim Bell will
be retiring; his last day of work will be Friday, February 13, 1998, with a March 1 retirement
date. Chief Beberg concurred with the recommendation of the City Coordinator to post the
upcoming opening of the Captain's position "in house". If Council agrees to post that position "in-
house", the upcoming vacant captain position will be opened to the four current patrol sergeants,
When one of the sergeants is selected to replace Captain Bell, he requested permission to replace
that sergeant by competitive testing within the Department. He requested authorization to hire
another patrol officer to replace the officer that is leaving. The current list generated from the
hiring of an officer on April 1 , 1997, would be used. This would eliminate going through the
complete testing process again.
Motion by Councilmember Zoller, seconded by Councilmember Cummings directing the upcoming
vacancies in the Police Department positions of Captain and Sergeant be posted "in-house". All in
favor.
For the upcoming vacancy in the Police Chief position, City Coordinator Kriesel recommended
posting internally and advertising externally, using the search firm of Brimeyer, at an approximate
cost of $12,000-$15,000, to select and interview candidates. Administrative Assistant Cordes
explained the process to be used by Brimeyer. She stated Mr. Brimeyer had requested a meeting
with Council to determine the needs of the City.
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Motion by Councilmember Cummings, seconded by Councilmember Bea1ka authorizing the use of the
search firm of Brimeyer to assist with the hiring process for the position of Police Chief. All in favor.
City Council Meeting No. 98-1
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January 6, 1998
Council also requested Mr. Brimeyer meet with them at 4:30 p.m. on Tuesday, January 20.
Councilmember Thole arrived at 4:50 p.m.
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Motion by Councilmember Zoller, seconded by Councilmember Cummings authorizing the Police
Chief to start the hiring process for a patrol officer to replace the officer that is leaving, using the list
of applicants generated from April 1997, All in favor,
City Engineer Eckles presented two quotes for hot water electric pressure washers. He requested
authorization to purchase a pressure washer from River Island Enterprises at a cost of $2400, to be
charged to the sewer fund.
Motion by Councilmember Bealka, seconded by Councilmember Thole approving the purchase of hot
water electric pressure washers for Public Works Dept. from River Island Enterprises. All in favor.
City Engineer Eckles also requested authorization for two sewer workers to attend the sewer
operator seminar. The cost of $624 is included in the training budget.
Motion by Councilmember Bealka, seconded by Councilmember Thole approving attendance of two
sewer workers at the sewer operators seminar. All in favor.
City Engineer Eckles reported he attended a meeting with Senator Randy Kelly. Senator Kelly is
considering authoring a bill to amend the 1994 bonding bill related to environmental cleanup. He
stated this amendment would allow monies left in the PCA fund to be made available to cities for
cleanup of high priority dump sites. It was possible this could include reimbursement of the
$25,000 already spend on the Jaycee Ballfield property.
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Council directed City Engineer Eckles to continue to work with Senator Kelly and staff as it relates
to the amendment of the 1994 Bonding Bill.
In addition, City Engineer Eckles reported a request for comments on the Manning Corridor
Extension EA W had been received from Washington County. He recommended the City support
the extension; the extension is necessary to take traffic off of Co. Rd. 5 and onto Co. Rd. 15,
Council directed City Engineer Eckles to prepare a resolution regarding the City position on the
Manning Corridor Extension and return for approval at the January 20, 1998, meeting.
OTHER BUSINESS
1, Review and approval of Development Agreement for City Assistance for redevelopment of
Maple Island site with Main Stream Development Partnership,
City Attorney Magnuson reviewed a development agreement which incorporated the recommendations
made at the December 16, 1998, meeting. Vern Stefan, Mainstream Development Partner, requested .
clarification of various provisions.
Motion by Councilmember Bealka, seconded by Counci1member Thole to adopt Resolution 98-6
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City Council Meeting No. 98-1
January 6, 1998
approving the agreement for municipal redevelopment with Mainstream Redevelopment Partnership
for 212 lh North Main Street. All in favor.
City Coordinator Kriesel requested Council set a date to interview Fire Chief final candidates.
Motion by Councilmember Bealka, seconded by Councilmember Thole setting the date for Council
interviews for Fire Chief applicants for February 10, 1998, at 5:30 p.m.
Recessed at 5:30 p.m.
Mayor
Attest:
City Clerk
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City Council Meeting No. 98-1
January 6, 1998
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-1
January 6, 1998
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RECESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble,
Present: Councilmembers Bealka, Cummings, Zoller, Thole and Mayor Kimble
Also present: City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Civil Engineer Sanders
City Clerk Weldon
Press: Julie Kink, Courier
APPROVAL OF MINUTES
Motion by Councilmember Cummings, seconded by Councilmember Thole approving the minutes of
December 16, 1998 Regular Meeting and Executive Session. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
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1, Senator Gary Laidig and Representative Mark Holsten
Senator Laidig and Representative Holsten appeared before Council to hear Council concerns for
the 1998 Legislative Session. Council requested assistance working with the Dep1. of Natural
Resources regarding McKusick and Long Lakes, It was also noted cities who have received
Mighty Ducks funding for new arenas are shut out of funds for renovating existing arenas.
Assistance was requested in securing funding for renovation of the Lily Lake Ice Arena. Mayor
Kimble also indicated support of the concept of the bill proposed by Senator Kelly regarding
amending the 1994 bonding bill, as reported by City Engineer Eckles earlier in the meeting.
Mayor Kimble thanked Senator Laidig and Representative Holsten for their cooperation and
receptiveness when the City has contacted them on various issues.
CONSENT AGENDA *
Motion by Counci1member Thole, seconded by Councilmember Cummings approving the Consent
Agenda.
1. Resolution 98-1: Directing Payment of Bills.
2, Resolution 98-2: Approving retainer for City Attorney for 1998. .
3. Authorization to post or promote internally for Captain position - Police Dep1.
4. Resolution 98-3: Renewal of contract - Sand Creek Employee Assistance.
5. Contractor Licenses: 3M, S1. Paul; Suburban Lighting Inc., Stillwater; Stocker Excavating Co.,
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City Council Meeting No. 98-1
January 6, 1998
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Inc., Savage, MN; Larson Construction, North St. Paul; Wallmaster Home Improvements, St.
Paul.
6. Resolution 98-4: Tobacco License for Khaled Ghneim dba Tobacco, 2040 Market Place.
7. Resolution 98-5: Promotion of Steven Wicker from Laborer to Junior Parkkeeper.
UNFINISHED BUSINESS
1. Second reading of Ordinance 845, Regulating the Use and Operation of Watercraft on Long
Lake (First reading August 19, 1997),
City Attorney Magnuson reported the recommendations of the Department of Natural
Resources (DNR) had been incorporated into the final draft; therefore, the ordinance has the
approval of the DNR.
Motion by Councilmember Thole, seconded by Councilmember Bealka to have the second reading of
Ordinance 845, Regulating the Use and Operation of Watercraft on Long Lake. All in favor.
2. Possible renewal of Lobbyist Contract - Legislative Associates, Inc. (Resolution 98-7)
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City Coordinator Kriesel reported he and City Attorney Magnuson had reviewed the previous
year's work and anticipated needs for 1998. The proposed contract reflects work to include the
following issues: Flood Control Project, Territorial Wall, Interstate Bridge, and Stillwater
Armory.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-7
approving renewal of contract with Legislative Associates, Inc., for the period January 1, 1998-
December 31, 1998.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
NEW BUSINESS
1. Election of Vice-Mayor for Council.
Mayor Kimble explained that Ordinance No. 822, enacted May 21, 1997, amended the
requirement to select a Vice-Mayor the first meeting of each year. It now requires a Vice Mayor
be selected after the election of members. Therefore Eric Thole, who was elected by Council the
first meeting of the year after the last general election, will continue as Vice -Mayor until the
next general election.
2. Possible appointments to Boards and Commissions.
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Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 98-8
reappointing Connie Adams and Richard Chilson to the Downtown Parking Commission.
Ayes: Counci1members Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
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City Council Meeting No. 98-1
January 6, 1998
Motion by Councilmember Zoller, seconded by Counci1member Bealka to adopt Resolution 98-9
reappointing Robert Kimbrel and appointing Frank Langer to the Heritage Preservation Commission. .
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
Motion by Counci1member Cummings, seconded by Councilmember Zoller to adopt Resolution 98-10
reappointing Ann Bod10vick to the Central St. Croix Valley Joint Cable Communications
Commission.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-11
appointing Barbara C.S, Hansen to the Library Board,
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
Motion by Counci1member Cummings, seconded by Councilmember Thole to adopt Resolution 98-12
reappointing Michael Polehna, David G. Junker, Robert McGarry III, Alan Liehr, and Nancy Brown;
and appointing Dawn Flinn to the Park and Recreation Board.
Ayes: Councilmembers Zoller, Thole, Cummings, Bea1ka and Mayor Kimble.
Nays: None,
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Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 98-13
reappointing Darwin Wald and John Rheinberger to the Planning Commission.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None,
City Coordinator Kriesel requested Council consider deactivating the Port Authority Commission,
He stated the activities of the Commission have been limited to reviewing and making
recommendations on the dock permits for the Andiamo boats. The activity has been so limited
the Commission has been meeting only twice per year. He recommended the issues currently
handled by the Port Authority could be given to the Planning Commission and/or staff and the
Commission be dissolved.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have the first reading of
ordinance repealing Chapter 49, Port Authority,
Ayes: Councilmembers Zoller, Thole, Cummings, Bea1ka and Mayor Kimble,
Nays: None,
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Mayor Kimble explained no applications were received for the two student positions on the Human
Rights Commission. He requested the vacancies be advertised in the newspapers again and
encouraged students to apply.
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City Council Meeting No. 98-1
January 6, 1998
3. Request for easement within Outlot C of Croixwood Addition - V. S. West Communications
City Coordinator Kriesel explained V.S, West has requested an easement that would abut an
existing easement currently held by V.S. West. The facilities to be placed within the area would
resemble the cabinet already installed, would be placed on a cement slab approximately 8 x 12,
and would house equipment to service the residences within the Croixwood area. V.S. West will
pay $1000 for the easement.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-14
approving the request by V. S. West Communications for an easement within Outlot C of Croixwood
Addition, and requiring applicant to record such easement.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
4. Receive report and call hearing on 1998 Street Improvements, Job No. 9802.
Civil Engineer Sanders presented the report and reviewed the proposed 1998 Street Reconstruction
Project for First Street between Willard and Orleans, Willard between Third Street and First
Street, Marsh and Hancock between First and Sixth Avenue, and Burlington between First Street
and Fifth Avenue. '
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution
98-15 receiving the report and calling a hearing on 1998 Street Reconstruction Project, Job No. 9802,
First Street and surrounding areas, for February 3, 1998.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
5. Approving the budget of Central St. Croix Valley Joint Cable Communications Commission for
Fiscal Year 1998.
City Coordinator Kriesel presented the proposed budget for fiscal year 1998. He stated the budget
is about $6100 higher than 1997 due to increased legal fees related to the refranchising of the cable
system. He recommended approval (per Article X, Section 4 of the Joint Cable Commission
agreement) .
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-16
approving the budget of the Central St. Croix Valley Joint Cable Communications Commission for
Fiscal Year 1998.
Ayes: Councilmembers Zoller, Thole, Cummings, Bea1ka and Mayor Kimble.
Nays: None.
COMMUNICATIONS/REQUESTS
1. River Valley Arts Council - Request for funding.
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City Council Meeting No. 98-1
January 6, 1998
Council requested staff prepare information for the January 20 meeting regarding what
contributions have been made to RV AC and other organizations in the past and what is included in .
the budget. They also asked what other organizations and cites are being asked to contribute,
COUNCIL REQUEST ITEMS
Mayor Kimble reported he had been contacted by residents of the Dutchtown area regarding a dog
problem; he requested this information be passed on to the Police Department.
Councilmember Bealka reported he had received letters from four residents of the annexation area
related to urban tax rates. City Coordinator Kriesel stated the Joint Planning Board will be making
recommendations and reporting back to Council on this issue.
ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn at 8:47 p.m. All in
favor.
Attest:
Mayor
City Clerk
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Resolution 98-1: Directing Payment of Bills.
Resolution 98-2: Approving retainer for City Attorney for 1998
Resolution 98-3: Renewal of contract - Sand Creek Employee Assistance
Resolution 98-4: Tobacco License for Khaled Ghneim dba Tobacco, 2040 Market Place
Resolution 98-5: Promotion of Steven Wicker from laborer to Junior Parkkeeper
Resolution 98-6: approving agreement for municipal redevelopment with Mainstream Redevelopment
Partnership for 212 1/2 North Main Street.
Resolution 98-7: approving renewal of contract with Legislative Associates, Inc., for the period
January 1, 1998-December 31, 1998,
Resolution 98-8: reappointing Connie Adams and Richard Chilson to Downtown Parking
Commission.
Resolution 98-9: reappointing Robert Kimbrel and appointing Frank Langer to Heritage Preservation
Commission.
Resolution 98-10: reappointing Ann Bodlovick to Central St. Croix Valley Joint Cable
Communications Commission
Resolution 98-11: appointing Barbara C.S. Hansen to the Library Board.
Resolution 98-12: reappointing Michael Po1ehna, David G. Junker Robert McGarry III, Alan Liehr,
and Nancy Brown; and appointing Dawn Flinn to the Park and Recreation Board.
Resolution 98-13: reappointing Darwin Wa1d and John Rheinberger to the Planning Commission.
Resolution 98-14: approving request by U.S. West Communications for an easement within Outlot C
of Croixwood Addition, and requiring applicant to record such easement. .
Resolution 98-15: receiving the report and calling a hearing on 1998 Street Reconstruction Project,
Job No. 9802, First Street and surrounding areas, for February 3, 1998.
Resolution 98-16: approving the budget of Central St. Croix Valley Joint Cable Communications
Commission for Fiscal Year 1998.
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MEMORANDUM
TO:
Mayor and City Council
Diane Deblon. Finance Director ~~
DATE: January 20, 1998
FROM:
SUBJECT: Replacement of Junior Account Clerk
Due to the difference in opinion on how best to serve the future of the City regarding the
replacement of the junior account clerk and the fact that certain personnel matters is more
appropriately discussed in executive session, staff respectfully requests the removal of this item
from the consent agenda and requests the Council place this item on an executive session
agenda. I would further request the opportunity to discuss these various issues at that session
with the Council.
As a reminder and clarification, in 1997 the City Council approved the Finance Department
staffing level at six employees, including the junior account clerk. At this time we are simply
replacing the junior account clerk. This in not an additional employee.
Further, the junior account clerk job description is inadequate and was written for the prior
person. Any replacement of this position must have the experience and qualifications that
includes extensive computer skills (Windows and System 36/AS400) and accounting skills and
expenence.
The Finance Department Budget for 1998 included $32,902 for the junior account clerk position.
Options and their estimated costs for your consideration include:
I, 75% Senior Account Clerk and 50% Cashier cost equals $31,187.
2. 100% Cashier and 50% Senior Account Clerk cost equals $35,349.
3. 75% Junior Account clerk and 50% Cashier cost equals $29,061.
4, 100% Cashier and 50% Junior Account Clerk cost equals $33,240.
5. Contract out garbage and sewer cost equals $37,500,
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 ' P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO: Mayor and City Council
FROM: David T. Magnuson, Stillwater City Attorney j;;fWv
DATE: January 20,1998
SUBJECT: Levy Wall Phase II
In working with our appraiser, Ray Kirchner, and the Army Corps of Engineers, we have
reached an impasse with regard to the payment of relocation costs to the Yacht Club for their
tenant owned improvements located on the City owned portion of Mulberry Point. The problem
is the gas docks that will be displaced by the project. The Yacht Club argues they have no place
to move the gas docks on the site and that they would not be able to obtain governmental _
permits, therefore, the City would owe them the difference in value between the marina with gas
available and the marina without the gas available. They argue that the value of each of the
condominium slips would be devalued accordingly.
We have discussed a solution that appears feasible. The Corps has indicated that if the
design of the Levy Wall is slightly changed the construction could avoid displacing the gas dock
and, therefore, the requirement to pay damages. Although the design will have to be done by the
Corps, it appears that if the wall is only twenty (20) feet shorter then the original design, it could
avoid the gas dock completely. In order to initiate this sort of a design change, however, the
Corps has asked that the request be made by the City. Accordingly, I have prepared a draft letter
for consideration that I attach to this Memorandum. I'd be happy to discuss this further.
DTM/ds
Attachment
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THE BIRTHPLACE OF MINNESOTA J
January 20, 1998
Mr. Thomas Crump
Army Corps of Engineers - Project Manager
190 - 5th Street East
St. Paul, MN 55101-1638
Re: Stage 2 - Stillwater Flood/Retaining Wall Project
Dear Mr. Crump:
In view of the issues involving the payment of damages and relocation costs for tenant
owned personal property located on City property in the Project Area, the City would like the
Corps to consider an insignificant design change.
Currently the design of the levy wall is to wrap almost completely around the north face
of Mulberry Point. It appears that if the Levy Wall were shortened, the project would avoid
displacement of the Stillwater Yacht Club's gas dock facilities and in this way, avoid the issue of
paying relocation costs or damages for relocating this facility. We understand that the specifics
ofthe design change would be left to your staff and we trust that you would do so in the best
interests of the project.
Respectfully requested,
CITY OF STILLWATER
By
Jay L. Kimble, Its Mayor
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612.439-6121
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Because the St. Croix Valley Community
Foundation serves the Valley as a whole, it has
the capacity to target its funds at issues that are
region-wide or connnunity-specific, How your
gi Ii is used de[lends upon your charitable goals
and wishes
T1~eji)II()I;'ing types o/Iwu!, h"IC nccl/ (rcuI(.t!
to serve the various oh)cctil'es rou II/"l' hun'.
Funds IlIaI' be nail/I'd "jrer l'I!lInel( " lorcd 01/('
orjiJr the ()Igani:::"tiol/ it suppor{s
+ Unrestricted Funds help build the
Foundation's endowment and become a
part of the entire spectrum of the
Foundation's philanthropic activities,
+ Field of Interest Funds allow you to
specify the particular area to which the
income from your gift will be targeted,
The Foundation makes grants from these
funds to support the most appropriate
projects within that prescribed area of
interest. The Foundation's identi tIed
fields of interest include arts, human
services, environment, civic projects and
issues, emergen(V human needs and
education.
~ Designated Funds are endowed funds
established to benefit specific charitable
organizations or projects that are named
at the time of the gift.
+ Donor-Advised Funds arc dedicated
endowments that provide for your on-
going involvement as fund advisors, You
make funding recommendations to the
Foundation Board based on the dedicated
purpose of the fund,
+ Agency Endowments enable an agency
to establish its own endowment at the
Foundation. The Foundation handles the
investment and management of the assets,
distributing the earnings to the agency,
~ Administrative Endowment Funds
provide money for the operations 0 f the
Foundation,
<) Short-Term Advised Funds are similar
to donor-advised funds, except the entire
principal is spent over a specified period
of time,
+ Short-Term Designated Funds allo\\
you to specify the specific charities that
will receive distributions. The enti re
principal is spent out llver a specI fil'd
time period,
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Future Funds Jre dcsIgned t,)r I1lc'~iIUm-
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The St. Croix Valley Community Foundation is
a locally governed public trust that enables you.
regardless of your means, to make a lasting
difference in the St. Croix Valley. Our central
purpose is to assist you in accomplishing your
philanthropic goals to enhance this community
of communities now and in the future, As a tax-
exempt charitable organization, we provide
flexible, efficient, and tax-effective ways to
ensure your charitable giving achieves the
greatest possible impact.
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the Sf. Croi,\ Valley Community Foundation can
bl'netit the non-profit agencies and charitable
l'auses that you chou~e. Or you can entrust the
h)undation's Board to use the funds to address
the needs and opportunities in the valley as they
change over time,
(----;-
,llJiill
, -)
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You have a lot of flexibility In makIn~ vour gd't
in order to meet your specitic charitable goals
and take full advantage of the tax deductions,
The gift options include:
Please consider making a gift today!
We would be happy to send you more infor-
mation about the Foundation and the options
it can provide for your ~ersonal philanthropy,
\Ve also would be glad to arrange a personal
visit with a Foundation staff or Board
member at your convenience.
Donors like you may set up individual funds in
your own name, family's name or the name of a
loved one, You may have as little or as much
control as you wish in determining which
charities benefit from your fund. Or you may
choose to contribute to one or more existing
funds,
~ Cash + Life Insurance
~ Securities + Wills and Bequests
.. Real Estate . Retirement Plan Assets
.. Gifts with a life-time income interest such
as charitable remainder trusts
.----.....-
Name
If you live, work or have roots in the Valley, and
wish to make charitable contributions that will
benefit this area, the St. Croix Valley
Community Foundation is the unique institution
to assist you, Founded in 1995 by a group of
Valley residents, the Foundation provides a way
for you to leave a legacy of your values and
beliefs to future generations, to take full
advantage of the tax benefits for your estate, and
to advance the quality of life in this wonderful
St. Croix Valley.
7fXo J}!ml(ZjES fhp
cy /, ?
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The Foundation is governed by a board of
directors who live and work or have their roots
in the region where the Foundation focuses its
etTorts - the counties of Polk, St. Croix, and
Pierce in Wisconsin and Washington in Minne-.
sota, Its assets are managed by the Foundation
Investment Committee. composed of Board
members and other professionals with expertise
in the legal, financial and public accounting
tIe Ids, along with the investment advisor from
First State Bank of Bayport,
I would like information about:
Establishing a Family Fund
Making a Gift and Receiving a Life
Income Stream
Establishing a Fund in my Will
Making a Gift to Build the
Foundation's Endowment
Becoming a Foundation Volunteer
Address
1'1\\)1\e
Fa.\:
Board members are: Sarah Andersen,
John Baird. James Bradshaw, David Brandt,
John Coughlin. Kathleen Doar, Molly
GaleWyrick. George Hauser, Orv Johnson.
Peter Kilde. Rita Lawson, Daniel Lien. i'vlarilyn
!\IcCarty. Dan McGuiness, Ery Neff. JC Pfeiffer.
Lynn Shakr. Heidi Smith Erspamer and .John
TU1\heim, Ron Kroese is President and ser\es as
l'\ccut i \e director .., pho1\e ( 7 I .:') 2..\7 -~()()tJ.
City
__I \\olJid like to arr~ll1ge a personal visit with
;1 hlll1\lbtwl1 representative, Please call me,
\,
,
.
.
.
MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: National League of Cities
and Minnesota League of Cities
Conferences
DA: January 16, 1998
The National League of Cities Annual Congressional conference is scheduled for March 6th
through March 10th, 1998 (a copy of the conference schedule is attached). I would like to attend
the conference. I think it is important that I attend to make sure that, as City Coordinator, I have
knowledge of congressional issues/legislation and how they may impact the City of Stillwater. I
also think it is important that a member or members of the City Council attend. Especially Mayor
Kimble who could follow up on meetings he has previously had with key members of Congress
to continue to advocate the City's position on the bridge issue (as well as on other issues such as
the flood control and Armory projects).
The deadline for registering for the NLC Annual Conference (and for obtaining preferred
housing) is February 6th. Therefore, a decision on who will be attending shquld be made
Tuesday night. I
The League of Minnesota Cities Annual Conference is scheduled for June 1:6th through June 19th,
1998. I am reminding you ofthis conference at this time so that you can check your schedule and
be prepared to let me know if you will be attending when the registration m,aterial is given to the
City. This will help to insure that we not only register in time but to also obtain preferred
housing. I will bring this matter to you again after we receive the registration material from the
League of Minnesota Cities (about March 15t).
I can discuss this further with you Tuesday night.
~#
II LC's Annual Congressional City Conference will be held in Washington, DC,
March 6 - 10, The program begins on Friday, March 6, with committee meet-
ings and leadership training seminars and concludes on Tuesday, March 10,
with roundtable discussions and Congressional briefings on Capitol Hill. In between, you'll
learn about Congressional and Administration priorities, help shape NLC's voice on federal
issues, and share your perspectives with people who make key federal decisions.
This is your opportunity to be part of a unified and powerful local voice in Washington
DC where national decisions are made that affect your city or town every day. And, with all
435 seats in the House of Representatives up for grabs in 1998, it's an important time to
make sure the local voice is loud and clear as the candidates launch their campaigns,
10 REASONS TO ATTEND
THE 1998 CONGRESSIONAL CITY
CO~IFERE~JCE
1 You'll learn first-hand about the 1998 federal
. agenda and how it will affect your city or town
in the coming year,
2 You'll help shape NLC's voice on federal
. issues that will be top priorities for policy
development and advocacy in the coming year,
3 You'll hear from national leaders who will
. share their perspectives on key issues such as
1997~
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Federalism
in transition
utility deregulation, transportation, federal
budget priorities, taxation of internet sales,
housing and community development, and
much more.
4 You'll have a chance to meet with your
. Congressional delegation to discuss
local priorities for national action and influ-
ence how they'll vote on key issues,
5 You'll learn about options and opportu-
. nities for restructuring state and local
revenue systems to prepare for the 21st century.
6 You'll have a chance to work with other
. officials from your state to zero in on fed-
eral issues that are particularly important at
home,
7 You'll share experiences and network
. with local leaders from throughout the
country,
8 You'll be able to attend
. special leadership training
institute seminars that will
increase the value of your visit
to Washington.
9 You'll see old friends and
. make new ones,
10 You'll be a key player as
. NLC makes its voice
heard - and you'll be able to
make a difference for your
hometown.
CC '98 will feature policy
and legislative sessions, work-
shops, and roundtables on
Capitol Hill with Congressional
and administration leaders to
focus on the federal issues that
will affect cities and towns in
1998. These sessions are
designed not only to provide you
with useful information, but also
to give you a chance to ask ques-
tions and make your views and
concerns known.
Key issues
that will be on the
federal-local agenda
in 1998 and which
wiIi be addressed
during CCC '98
include:
PREEMPTION
What happened to
Congress' commit-
ment to turn more
authority back to
tates and local gov-
ents? In 199i ,'"
ongress tried to pre-
empt local authority
over traditional and
essential local respon.
sibilities such as zoning. taxation,
and regulation, Takings legislation
threatens to undermine local zoning
authority by permit-
ting local decisions to
be made by federal
courts, Internet taxa-
tion legislation threat-
ens to reduce local
revenue raISIng capac-
ity and limit state and
local ability to collect
taxes on Internet
transactions and severely handicap
Main Street retailers who will con-
tinue to be required to collect and
pay all state and local taxes, A
tobacco litigation settlement will
preempt local regulation of tobacco
advertising in local communities
and limit the ability of cities and
towns to recoup tobacco-related
ealth expenses,
TRANSPORTATION
The surface transportation war will
resume when Congress reconvenes
in 1998, Will Congress agree to
invest all the surplus in the
Highway Trust Fund for a new.
six-year highway and transit pro-
gram or not? Will Congress act
before current funding expires?
How will Congress deal with the
donor-donee issue - that is how will
Congress propose to allocate dollars
back to cities and states from the
federal gas tax?
Will Congress
remove authority
to make trans.
portation deci.
sions from your
city, impose man-
dates, cut key
programs - or will
Congress add flex-
ibility and a clear.
ly defmed role for
local leaders?
~
ELECTRIC
DEREGULATION
Congress is beginning to consider
proposals to deregulate the nation's
electric utility industry - our last
monopoly. Just as local govern-
ments have been forced to react to
changes from the deregulation of
the telecommunications industry,
electric deregulation may not be
positive for all local governments.
Some of the changes being consid.
ered by Congress could make
obsolete many of the existing taxes
collected by state and local govern.
ments from electric utilities,
TELECOMMUNICATIONS
Implementation of the Telecom-
munications Act of 1996 continues
to be a key challenge ahd a continu-
ing threat to local authority, Despite
language in law protecting local
zoning and land use planning
authority, the Federal Communi-
cations Commission (FCC) has
issued proposed rulemakings which
would preempt local jurisdiction
over the siting of cellular towers and
broadcast towers,
FEDERAL
!vIANDATES
Federal mandates - the local bat-
tle cry of the 90s - have evolved
into a modern-day version of taxa-
tion without representation,
Despite a successful campaign in
1995 to bar the federal government
from imposing new mandates on
cities and towns. Washington con-
tinues to force local governments to
take action without providing any
federal funds to support those
requirements,
STATE AND LOCAL~,
REVENUE SYSTEMS
Changes in the economy,
electronic commerce, tax
reform, and deregulation are
having or will have dramatic
impacts on state and local
revenue systems. Working
with the National Governors'
Association and the National
Conference of State
Legislatures, NLC is examin-
ing the impact of these
) changes and exploring new
) ) ideas for revenue systems of
the future. Learn about
actions at the federal level
that could affect your city's
ability to collect revenue and
about options for restruc-
turing city and state rev-
enue systems to ensure com-
petitiveness in the global
economy.
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STORMWATER,,,
On March 1, 1998, the Environ-}~
mental Protection Administration:~
(EP A) will issue final regulations o~)
a new program for cities in urbaIl:/J!!
ized areas with populations of,.i';$
50,000 or more to mandate controI~J
of pollutants in rainwater runo~~,'
II-
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FRIDAY
MARrn6
FULL-DAY SEMINARS
I. LEADING TIIE "NEW BREED:"
ESSENTIALS FOR MUNICIPAL
LEADERSffiP AS TIIE TURN OF
TIIE CENTURY APPROACHES
9:00 am - 5:00 p.m,
Registration Fee $145
This works~will address the chal.
l~~ges facing elected officials as they lead
citIZens and staff with stronger needs for
involvement and empowerment.
Participants will learn specific leadership
strategies for maximizing the talents of all
constituents,
Instructor:
Phillip Van Hooser, Management
Consultant. Ocala, Florida
..
fIALF-DAY SEMINARS
MORNING
n. CONVINCING YOUR
CONSTITUENTS: PUBLIC
SPEAKING SKILLS CLINIC FOR
MAKING YOUR POINT
EFFECI1VEL Y
9:00a.m, -Noon
Registration Fee $95
, ~~cipants will receive videotaped
ln~:hvldu~ feedback and a coaching session
wlt~ the IOStructOL Come prepared with a
tOpiC for a 3 to S-mmute speech, All partici-
pants wil~ take home the videotape of their
presentatIon and feedback session to facili-
tate further practice, Registration is lirnited
to 12 participants, This session will be con.
ducted four times to accommodate 48 regis.
trants (see sessions VII, XII, and XVI),
Instructor:
Dr, Carol lvi, Simpson, President.
Standing Ovations. and Professor.
Georgetown University, Washington
DC '
m. DEVELOPING EFFECTIVE
P ARTNERSffiPS WITH TIIE
MEDIA
9:00 a,m, . Noon
Registration Fee $9 S
Particip~nts willl~arn and practice strategies
for workmg effectively with the media to
Improve communication in their communi,
tie~, Special emphasis will be given to
actro~s elected officials can take to forge an
eff~tlve ~over~ment.media partnership,
ThiS sessIOn Will be repeated this afternoon,
Instructor:
Karen Kalish, President, Kalish
Communications, Washington, DC
I
1m .
--
-..
II1II
-..
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III _.. .J'I
.
.. IIIIlII!II
.
HALF-DAY SEMINARS
AFTERNOON
IV. ETIllCS AND THE PUBUC
TRUST: LEADERSffiP
STRATEGIES FOR LOCAL
OffiCIALS
1 :30 p,m, - 5:00 p,m,
Registration Fee $95
This workshop will focus on the respon-
sibilities oflocal elected officials for ethical
and moral decision-making, Special empha-
sis will be placed on how elected officials
must conduct themselves to earn and main-
tain the public trust.
Instructor:
Dr. Daniel M. Boland. Organizational
Consultant, Laguna Beach. California
V.COllABORATIVE
LEADERSlllP: SKILLS FOR
ENCOURAGING COMMUNITY
PROBLEM-SOLVING
1:30p,m, -5:oop,m,
Registration Fee $95
Participants will learn the characteristics of
collaborative leadership. a style that is democ.
ratic, inclusive. and based on shared power,
Local elected officials will develop strategies
for connecting community members to solve
shared problems.
VI. COMMUNlTY-ORlENTED
PUBUC SAFETY
1 :30 p,m, - 5:00 p,m,
Registration Fee $95
Participants will learn how to engage the
whole community's resources to help pin.
point the causes of crime and to develop
solutions to community crime problems,
Local officials will hear examples of success
stories and strategize ways to implement
community-oriented policing in their own
communities,
VIT. CONVINCING YOUR
CONSTITUENfS: PUBUC
SPEAKING SKILLS CLINIC FOR
MAKING YOUR POINT
EFFECTIVELY
1 :30 p,m, . 5:00 p,m.
Registration Fee $95
Participants will receive videotaped individ.
ual feedback and a coaching session with the
instructor. Come prepared with a topic for a
3 to S.minute speech, All participants will
take home the videotape of their presenta.
tion and feedback session to facilitate further
practice, Registration is limited to 1] partic.
ipants,
Instructor:
Dr. Carol /vi, Simpson. President,
Standing Ovations. and Professor,
Georgetown University, Washington,
DC
VITI. DEVELOPING EFFECTIVE
PARTNERSlllPS wrrn THE
MEDIA
1:30 p,m, - 5:00 p,m,
Registration Fee $95
Participants will learn and practice strat~gi~s
for working effectively with the media to
improve communication in their communi.
ties. Special emphasis will be given to
III .. ..
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actions elected officials can take to forge an
effective government-media partnership,
Instructor:
Karen Kalish. President, Kalish
Communications. Washington, DC
SATURDAY
MARrn7
Full-DAY SEMINARS
IX. MUNICIPAL STRATEGIC
PLANNING: FROM VISION TO
GOALS TO IMPLEMENTATION
9:00a,m,.5:00p,m,
Registration Fee $145
Participants will experience a community
strategic planning process from developing
the shared vision to determining goals and
tasks, Special emphasis will be placed on the
local elected official's leadership role in
strategic planning,
Instructor:
Carl H, Neu, Jr., Executive Vice
President and General Manager, Neu
and Company. Lakewood. Colorado
HALF-DAY SEMINARS
MORNING
X. BUILDING COAI1TIONS
AMONG DIVERSE GROUPS
9:00 a.m, - Noon
Registration Fee $95
This workshop will explore the local offi-
cial.s leadership rolein bringing together
members of diverse community groups. pro.
moting positive communication and
involvement. and working against stereotyp.
ing and prejudice.
XI. CHARACfEREDUCATION:
RESTORING RESPECT AND
RESPONSffilLITY TO OUR
COMMUNITIES AND SCHOOLS
9:00a,m, - Noon
Registration Fee $95
How can local government, schools. fam.
ilies, and youth organizations work together
to promote respect. responsibility. honesty
and compassion in community life) This
workshop will share character education
success stories, emphasizing what municipal
governments can do to contribute to a com-
munity-wide character-building effort,
[nstructor:
Dr. Thomas Lickona. Director,
Center for the 4th and 5th Rs
(Respect and Responsibility). State
University of New York, Cortland.
New York
xn. CONVINCING YOUR
CONSTITUENTS: PUBUC
SPEAKING SKILLS CLINIC FOR
MAKING YOUR POINT
EFFECTIVELY
9:00 a,m, . Noon
Registration Fee $9j
Participants will receive videotaped individ.
ual feedback and a coaching session with the
instructor. Come prepared with a topic for a
3 to S.minute speech, All participants will
take home the videotape of their presenta.
tion and feedback session to facilitate furth
practice. Registration is limited to 12 parti
ipants,
Instructor:
Dr. Carol M, Simpson. President,
Standing Ovations, and Professor,
Georgetown University. Washingtor
DC
HALF-DAY SEMINARS
AFTERNOON
xm. DEVELOPING AND USING
ELECTRONIC TOWN MEETINm
TO INCREASE CITIZEN
PARTICIPATION
1:30 p,m, .5:00 p,m,
Registration Fee $95
Local officials will learn how to revitaliz
the town meeting through television.
Electronic Town Meetings (ETMs) provid
open access to the democratic process and th.
conduct of a community's civic business. Tr,
elected official's leadership role in planning
and conducting ETMs will be emphasized,
XIV. BUILDINGCgv
FROM TriE INSIDE 0
ASSET-BASED CO 1
DEVELOPMENT
1:30p,m, -5:00p,m.
Registration Fee $95
Local leaders will learn a process for
assessing their community's assets - the
experience. skills. and enthusiasm present
and possibly untapped, Participants will
also learn strategies for engaging these
untapped assets in civic participation,
XV. SUCCESS-ORIENfED
STRATEGIES TO REVITALIZE
YOUR COMMUNITY'S
DOWNTOWN
1:30 p,m, - 5:00 p,m,
Registration Fee $9j
This workshop will provide local leader,
with tools to define a vision for your com-
munity's downtown, develop action.orient
ed strategies to create a downtown success.
and build a partnership between the local
elected body and the business community.
XVI. CONVINCING YOUR
CONS1ITUENTS: PUBUC
SPEAKING SKILLS CLINIC FOR
MAKING YOUR POINT
EFFECTIVELY
1:30 p,m, - 5:00 p,m,
Registration Fee $95
Participants will receive videotaped individ
ual feedback and a coaching session with th
instructor. Come prepared with a.'dor
3 to j-minute speech, All partici nil
take home the videotape of their p a-
tion and feedback session to facilitate furth
practice, Registration is limited to 12
participants,
Instructor:
Dr. Carol ~l. Simpson. President.
Standing Ovations, and Professor,
Georgetown University, Washingtor
DC
5:30 p.m,- 7:00 p,m.
Leadership Training Institute Seminars
Orientation Session for First Time Attende~ and
Newly Elected Officials
Constituency and Special Group Meetings
Back by popular
demand. the CAPITOL
STEPS will perform on
Sunday, March 8. 1998
at the Opening
Reception, It doesn't
matter whether you are
Democrat. Independent.
or Republican. this show
is bi. partisan and makes
fun of everyone,
DON'T MISS IT!
',SATURDAY MARUI7
NLC Board of Directors Meeting
NLC Advisory Council Meeting
Leadership Training Institute Seminars
1998 Legislative Briefmg
Policy Committee Meetings
* Community and Economic Development (CED)
* Finance, Administration, and Intergovernmental
Relations (FAIR)
* Energy. Environment, and Natural Resources
, (EENR) ,"
Policy COInInlttee Meetings
* T ranspoitation and Communications (T &C)
* Human Development (HD)
, ,., " ' ' ':*,Pub~~s.a:[etY a,ndC:rime Prevention (PSCP)' .
.,Jl? i>.IIl,:~?:o.Op,~. : :.~,,~()nstituciltY'~d'S~iaiGroJp Meetings/Events'
iliI{iI~~~i
:i?' " (EE~R),:u .,'. " ., ' . " . ' , ::~~
r 7:30 a,m. - 8:30 a.m. Small Citie:iCouricil Steering Coriunitt~ Meeting",).!}
"8:30 'a,m, - 10:00 a.m. Celebrate Diversity Breakfast '>.J,~;
10: 15 a,m. - 11:45 p,m. General Session on. Restructuring State and Local. ,:){~
Revenue Systems .. ' , ' .
Roundtable Networking and Lunch in the
Exhibit Hall
Steering Committee Meetings
* T~sportatioriandCommunications (T&C) ,
* Human Development (HD)
* Public Safety and Crime Prevention (PSCP)
General Session on 1998 Action Agenda
Legislative Workshops
Small Cities Council Meeting
Constituency and Special Group Meetings/Events
Opening Reception and Entertainment
,9:00 a,m. - 5:00 p.m.
,9:00 a.m,- 5:00 p.m.
. ~:OO a,m. - 5:00 p,m.
; '10:00 a,m. . Noon
: 1:00 p,m, - 3:00 p.m.
1:30 p.m, - 2:30 p,m.
2:45 p,m. - 4:15 p,m.
4:30 p.m. . 6:00 p.m,
4:30 p,m, - 6:30 p.m.
6:00 p,m, - 7:30 p.m.
"MONDAY MARUI9
8:30 a.m, . 10:00 a,m, General Session on Federal Preemption of Local
Authority
,10: 15 a,m. . 11: 15 a,m. General Session on Congressional Priorities
,,11:30 a.m, . 12:30 p,m. General Session on The President's Priorities
.: 12:45 p,m, . 2:00 p.m, Roundtable Networking and Delegates Lunch
<.m. - 4:00 p,m, Legislative Workshops
';',.:., "m. - 6:00 p,m. State Municipal League Briefings and Caucuses
"4:30 ~.~; - 6:30 p.m. ',,' Consti'~~;~and:Special GroupMeetings
i}Zf'UEIDAY'MARc:H 10 ' " , ,
flrm.~16~OOa,~:' " ShuttlebusServicefromthe Hilton Hotel to Capit~l
?~(":,',i', ,,'.,'.', ' 'Hill_.\:t:" , ,
;Early morning' u State League Congr~siorial BreaJuasts and Meetings'
LIST OF BILLS
EXHIBIT "A TO RESOLUTION 98-17
"ccountemps
Ace Hardware
All Phase Co.
Ankeny Kell
American Payment Centers
Ameritest
AT&T
Bell, Tim
Best Impressions
Board of Water
Braun Intertec
Business Equipment Brokerage
Central Cable Comm.
Careertrack
Cates Construction
Cy's Uniforms
Dept of Public Safety
Equipment Supply
Express Photo
Fina
G&K Services
.annons Auto Body
~E Capital
Global Center
Goodwill/Easter Seal
Gordon Iron & Metal
Grafix Shoppe
Hance Office Machines
Imagineering
Interim
Jansens Cleaning Service
Jay Brothers
Johnson, Ron
Junker Sanitation
Kriesel, Nile
Lakeland Ford
Labor Relations Associate
LMC Insurance Trust
Lind, Gladys
M N Commerce Department
MN State Treasurer
MPELRA
MOCIC
Mv1agnuson, David
~aple Island Hardware
MAMA
Metropolitan Council
Municilite Co.
Temp Help
Hardware
Remove Oil Tank
Professional Services
Box Services
Drug Testing/Public Works
Telephone Lease
Equipment for Trailer
Letter Openers
WAC
Consultant Services
Elevator Signs
Cablecaster Services
Class Registration
Refund Escrow
Misc Uniforms
CJDN Connect & Operations Charges
Blower For Entryway
Photo Processing
Fuel Purchases
Uniforms
Repair Squad 208
Set up Power Management
I nternet Access
97 ADC Expenses
Tank of Oxygen
Damaged Squad 204
Repair Calculator
Computer Consulting
Temp Receptionist
Maint Agreement for Old Prison
Pioneer Park Wall
Inkjet Paper
Garbage Bags
Meal
Pipe for Dump Truck
Consultant Fees
Deductible/Premium
Land Purchases
Notary Public License Fee
Forfeiture
Membership Dues
1998 Membership
Legal Services
Various Parts & Supplies
Membership Dues
Final Cost Allocation
Repair Strobe Light
267.75
18.08
880.00
3,117.29
78.00
30.00
26.77
31.88
575.00
3,539.00
2,424.75
119.81
221.25
158.69
1,500.00
617.45
390.00
764.89
32.27
278.15
2,671.52
1,489.25
44.66
29.95
324.79
21.30
49.73
50.00
1,738.35
563.55
1,054.00
22,361.81
28.74
1,543.75
38.57
113.36
1,128.50
762.00
927.00
40.00
17.58
1 50,00
150.00
4,398.08
386.23
45.00
104,133.66
53.50
Northland Business Systems
Norwest Bank
Office Solutions
On Site Sanitation
PC World
Pin keys Sewer
Positive Promotions
Quill
Polfus Implement
S&S Industrial Supply
St.Croix Animal Shelter
StCroix Car Wash
StCroix Office Supply
StJoseph Equipment
Sprint/Amoco
SECOM
Sensible Land Use Coalition
Springsted
Snyders
Stillwater Gazette
State of M N
Stillwater Sunrise Rotary
Stillwater Towing
Suburban Lighting
Teltronix
Tower Asphalt
Transportation Components
Treadway Graphics
Trust-X
Twin Cities Service Center
UARCO
Ultimate Data
Vicom
Wal-Mart
Washington County
Watson, Dennis
Workwell Occupational Health
Wybrite
ADDENDUM
Airtouch Cellular
AT&T
Fixmer, Don
NSP
Shilts, Cindy
US West
Repair Fax Machine
Paying Agent Fees
Lateral Files
Service
Subscription
Pump Lift Station
Booklets
Jet Printer Paper
Snow Blower Parts
Nuts & Bolts
Animal Boarding
Squad Cars Washed
Office Supplies
Oil Stick for Loader
Gas/Diesel
Lights & Batteries
Dues
Professional Services
Video Tapes
Publications
Bulletin Subscription
Quarterly Dues
Tow Vehicles
Repairs
Telecommunications
L.1. 320
Parts
D.A.R.E. Items
Signs
Maintenance Agreement
Forms
Professional Services
Phones
Supplies
Recordings/Salt/Forfeitu re
Computer Programming
Flu Shots
Maintenance Agreements
158.00
512.50
765.74
54.44
19.97
150.00
217.55
69.90
92.11
373.09
329.19
98.78
73.85
15.62
3,273.53
298.20
75.00
37,557.77
17.54
261.90
45.00
230.00
177.15
227.73
8,987.83
31,715.81
112.66
104.84
131.70
275.04
6.98
1,125.00
1,542.16
118.23
4,835.38
635.00
175.00
495.50
.
.
Cellular Phone Charges
Messaging
Consultant Services
Monthly Charges
Annual Institute For Bldg Officials
Monthly Charges
312.50
14.90
495.00
16,723.53
83.25
540.49
TOTAL DUE: $272.911.27
.
'.
.
St. Croix Valley Hockey
Association
January 13, 1998
City Clerk Morli Weldon
City of Stillwater
Dear Morli,
Attached are the premise permit renewal applications for the operation of charitable
gambling at Brine's Restaurant & Bar, Mad Capper Saloon & Eatery and Cat Ballou's,
The renewal is effective 04/01/98 through 03/31/00.
o
ful
d. fi 1996 d 1997
fi II
.
ur aw purpose spen mg or an are as 0 ows:
Description 1996 * 1997
General operating expenses for St. Croix $ 17,539.81 $ 12,447.36
Valley Hockey Association
Annual Audit $ 1,280.00 $ 1,150.00
Ice Time for Youth Pro!ITam (Lily Lake) $ 42,000.00 $ 21,152.50
TOTAL $ 60,819.81 $ 34,749.86
* Through November 1997. The profit carry-over available for lawful purpose is
$26,066.11 as of 11-30-97, There are additional bills for ice time for the 97-98 hockey
season that a portion of this carry-over will be allocated for. La\vful Purpose
expenditures for the period of the lease will also be used to defray costs for youth hockey
players and allow us to continue to access players for funds to be allocated for the sports
complex,
Thank you for your assistance. Please let me know if there is any other information you
need to process this application,
Sincerely,
=O~VHA Gambling Manager
430-8149
.
S,C.VH.A. * RO. Box 293 * Stillwater, MN * 55082
'>
- West
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENEWAL APPLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
/DATE
ONLY/
I
/
/
4It14PPR PRINTED:
LICENSE NUMBER: B-03375-003
EFFECTIVE DATE: 04/01/96
EXPIRATION DATE: 03/31/98
NAME OF ORGANIZATION: Hockey Stillwater St Croix Valley Amateur Assoc
GAMBLING PREMISES INFORMATION
Nil.ME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED
Brines Restaurant & Bar
219 S Main St
Stillwater 55082
COUNTY Washington
IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y
LESSOR INFORMATION
DOES YOUR ORGANIZATION OW~ THIS SITE?: No
IF NO, LIST THE LESSOR:
Hatt Brine
219 S Main St
Stillwater MN 55082
NilJ~ OF PROPERTY OWNER (WHEN NOT LESSOR) :
Lamont Brine
SQUARE FEET PER MONTH:
S E FEET PER OCCASION:
:x2'OC 29.69
o
AMOUNT PAID FOR RENT PER MONTH: 400
AMOUNT PAID PER OCCASION: 0
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
l:3:2::~
~a1:Yeox)MN;:xS<S::O::aa<:
Advance Self StoragegTORAGE ADDRESS
lake Elmo Ave. & Hwy.jb
Unit 19
Stillwater MN 77082
BANK INFORMATION
1st State Bank of Bayport
950 N Hwy 95
Bayport MN 55003
G.~BLING BANK ACCOUNT NUMBER: ~a~Ga~s 4810609
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE Gk~BLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT F~LE GAMBLING FUN~S.
Michael Polehna CEO
Troy Pearson President
Dawn Zellmer, Secretary
___ Bonnie Vogel Gambl insr i"!anasrer
(BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
':;:OHIS FORM WILL BE M.ZillE AVAILABLE IN ALTERN.:1..TIVE FOR.J"'t1l..T (I. E. L.1l..R.GE PRINT, BP],ILLE) UPON REQUEST
J
ACKNOWLEDGMENT
GAMBLING PREMISES AUTHORIZATION
I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS
OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONER.
TO ENTER THE PREMISES TO ENFORCE THE LAW,
B~~ RECORDS INFO~~TION
THE GAMBLING CONTROL BO~RD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE G~~BLING ACCOUNT
WdENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES.
I DECLARE THAT:
I HAVE RE~n THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE G~IBLING CONTROL BO~RD;
ALL INFORMATION IS TRUE, ACCURP.TE AND COMPLETE;;
ALL OTHER REQUIRED INFORMATION ~~S BEEN FULLY DISCLOSED;
I AM THE CHIEF EXECu~IVE OFFICER OF THE ORG~flIZATION;
I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ~~L G~~BLING
ACTIVITIES TO BE CONDUCTED;
I WILL FAMILIA-~IZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING ~~ RULES
OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS
AND RULES, INCLUDING ~~ENDMENTS TO THEM;
ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAM~LING CONTROL BOARD AND
LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE;
I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING F~~SE OR MISLEADING
INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PE&~IT.
SIGNATURE OF CHIEF ~UTIVE OFFICER
~ c-~l/~
LOCAL GOVERNMENT ACKNOWLEDGMENT
1. THE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY
LIMITS.
2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS APPLICATION IF THE Gk~LING PREMISES IS
LOCATED WITHIN A TOWNSHIP.
3. FOR TOWNSHIPS THAT ~RE UNORGANIZED OR UNINCORPORATED, THE COUNTY** IS REQUIRED TO ATTACH
A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS.
4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY
APPROVING OR DENYING THIS APPLICATION.
5. A COpy OF THE LOCAL UNIT OF GOVE~IENTrs RESOLUTION APPROVING THIS APPLICATION MUST BE
ATTACHED TO THIS APPLICATION.
6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED
TO THE Gk~BLING CONTROL BOARD.
TOWNSHIP:
BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A
PREMISES PERMIT WITHIN TOWNSHIP LIMITS.
1;;{
~ /4 71
.
CITY* OR COUNTY**
TOWNSHIP * *
CITY OR COUNTY R~E
TOWNSHIP NAME
SIGNATURE OF PERSON RECEIVING APPLICATION
SIGNATURE OF PERSON RECEIVING APPLICATION
TITLE
DATE RECEIVED
TITLE
DATE RECEIVED
.
REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS
MAIL TO: G&~LING CONTROL BOARD
1711 W CO~~Y RD B - SUITE 300 S
ROSEVILLE, MN 55113
'.
, West
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENEWAL APPLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
/DATE
ONLY I
I
I
I
lIIt4PPR PRINTED:
LICENSE NUMBER: B-03375-002
EFFECTIVE DATE: 04/01/96
EXPIRATION DATE: 03/31/98
NF~ OF ORGANIZATION: Hockey Stillwater St Croix Valley Amateur Assoc
GAMBLING PREMISES INFORMATION
Nh~E OF ESTABLISHMENT WrtERE G.~BLING WILL BE CONDUCTED
Madcapper Saloon & Eatery
224 S Main
Stillwater 55082
COUNTY Washington
IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y
LESSOR INFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Richard Chilson
224 S Main
Stillwater MN 55082
NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
o
AMOUNT PAID FOR RENT PER MONTH: 400
AMOUNT PAID PER OCCASION: 0
S~E FEET PER MONTH:
S~E FEET PER OCCASION:
20
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
Advance Self Storage ~TORAGE ADDRESS
Lake Elmo Ave. & Hwy 36-
Uni t 19
StilhTater flIN 55082
1G2C~koOt<
s:t;mW"ci':er~~~
BANK INFORMATION
1st State Bank of Bayport
950 N Hwy 95,
Bayport MN 55003
G.'1.HBLING Bll..NK ACCOUNT NUMBER: M~~~~ 4810609
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS A}ID TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS h~ WITHDRAWALS FOR THE Gll~BLING ACCOUNT.
THE ORGANIZATION'S TREASURER ~ffiY NOT HANDLE G.~lBLING FUNDS.
Michael Polehna, CEO
Troy Pearson, President
Dawn Zellmer Secretary
.
Bonnie Vogel Gambling flIanager
(BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
.
THIS FORf.! \'lILL BE ~LZillE AVAIL..lI.BLE IN ALTERNATIVE FORJ.mT (I. E. L..ll".tWE PRINT, BP_2;,ILLE) UPON REQUEST
.'
ACKNOWLEDGMENT
GAMBLING PREMISES AUTHORIZATION
I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS/ THE GAMBLING CONTROL BOARD/ OR AGENTS
OF THE BOP~/ OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY/ OR AGENTS OF THE COMMISSIONER.
TO ENTER THE PREMISES TO ENFORCE THE LAW.
BANK RECORDS INFORMATION
THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GPMBLING ACCOUNT
WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURREN~ GAMBLING RULES AND STATUTES.
I DECLARE THAT:
I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOPRD;
ALL INFORMATION IS TRUE/ ACCURATE AND COMPLETE;;
ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED;
I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION;
I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPER~TION OF ALL Gk~BLING
ACTIVITIES TO BE CONDUCTED;
I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING P~ RULES
OF THE GAMBLING CONTROL BOARD AND AGREE/ IF ISSUED A PREMISES PERMIT/ TO P~IDE THOSE LAWS
AND RULES/ INCLUDING AMENDMENTS TO THEM;
ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND
LOC.~ UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CFJillGE;
I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMP.TION OR PROVIDING FALSE OR MISLEADING
INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT.
SIGNATURE OF CHIEF EXECUTIVE OFFICER ~AJE
~ - o_ID~~ ~/Yfr
LOCAL GOVERNMENT ACKNOWLEDGMENT
1. THE CITY* MUST SIGN THIS APPLICATION IF THE GPY:ffiLING PREMISES IS LOCATED WITHIN CITY .
LIMITS.
2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS
LOCATED WITHIN A TOWNSHIP.
3. FOR TOWNSHIPS TF-AT ARE UNORGANIZED, OR UNINCORPORATED/ THE COUNTY** IS REQUIRED TO ATTACH
A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS.
4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY
APPROVING OR DENYING THIS APPLICATION.
5. A COpy OF THE LOCAL UNIT OF GOVE~IENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE
ATTACHED TO THIS APPLICATION.
6. IF THIS APPLICATION IS DENIED BY THE LOC.~ UNIT OF GOVERNMENT/ IT SHOULD NOT BE SUBMITTED
TO THE GAMBLING CONTROL BOARD.
TOWNSHIP:
BY SIGNATURE BELOW/ THE TOWNSHIP ACKNOWLEDGES TR~T THE ORGP~IZATION IS APPLYING FOR A
PREMISES PERMIT WITHIN TOWNSHIP LIMITS.
CITY* OR COUNTY**
TOWNSHIP * *
CITY OR COUNTY N~~E
ToyrnSHIP NJll'lE
SIGNATURE OF PERSON RECEIVING APPLICATION
SIGNATURE OF PERSON RECEIVING APPLICATION
TITLE
Dll.TE RECEIVED
TITLE
DATE RECEIVED
.
REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS
MAIL TO: G~~LING CONTROL BOARD
1711 W COUNTY RD B - SUITE 300 S
ROSEVILLE/ MN 55113
'.
- West
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENE'NAL APPLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
I DATE
ONLY I
I
I
I
Jllt4PPR PRINTED:
LICENSE NUMBER: B-03375-005
EFFECTIVE DATE: 04/01/96
EXPI~_TION DATE: 03/31/98
NAME OF ORGANIZATION: Hockey Stillwater St Croix Valley Amateur Assoc
GAMBLING PREMISES INFORMATION
N~E OF ESTABLISHMENT WHERE G~~BLING WILL BE CONDUCTED
Cat Ballous
112 N Main St
Stillwater 55082
COUNTY Washington
IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y
LESSOR INFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
J..m.y Anaa..:: ,;,uu D 0 u-J \ CLS f) r ~J I
~ :'4': \ \'a N. MCl..ll'\. Sf.
Stillwater MN 55082
NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
Richard Anderson
SQUARE FEET PER MONTH:
S E FEET PER OCCASION:
o
AMOUNT PAID FOR RENT PER MONTH: 400
AMOUNT PAID PER OCCASION: 0
22
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
~'3~XJrama~aaJtx~~
~~rwa~~r~MNX55~~2
Advance Self Storage STORAGE ADDRESS
Lake Elmo Ave. & Hwy 36
Unit 19
Stillwater MN ')')082
BANK INFORMATION
Bayport State Bank
950 N Hwy 95
Bayport MN 55003
G.llJV!BLING BANK ACCOUNT NUMBER: 4:ex;4:3j;l~Xl 4810609
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT.
~~E ORGANIZATION'S TREASURER MAY NOT HANDLE G~IBLING FUNDS.
Michael Polehna CEO
~
Troy Pearson President
Dawn Zellmer. Secretary
---
Bonnie Vcgel, Gambling Manager
(BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
;-:US FORM WILL BE t-LlillE AVAILABLE IN ALTERN'j\TIVE FOFU"lAT (I.E. LARGE PRINT, BP2..ILLE) UPON REQUEST
"'
ACKNOWLEDGMENT
GAMBLING PREMISES AUTHORIZATION
I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE G~~LING CONTROL BOARD, OR AGENTS
OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONE~
TO ENTER THE PREMISES TO ENFORCE THE LAW. ,.,
BANK RECORDS INFORMATION
THE G~~BLING CONTROL BO~RD IS AUTHORIZED TO INSPECT THE B~~ RECORDS OF THE GAMBLING ACCOUNT
WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES.
I DECLARE THAT:
I HAVE READ THIS APPLICATION ~BD ALL INFO~ATION SUBMITTED TO THE GAMBLING CONTROL BOARD;
ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;;
~~L OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED;
I ~~ THE CHIEF EXECUTIVE OFFICER OF~THE ORGANIZATION;
I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL G~~LING
ACTIVITIES TO BE CONDUCTED;
I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES
OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS
AND RULES, INCLUDING AMENDMENTS TO THEM;
ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BO~RD ~~
LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE;
I UNDERST~BD THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING
INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT.
SIGNATURE OF CHIEF E~IVE OFFICER
~~ O!V~.__
LO~~L GOVERNMENT ACKNOWLEDGMENT
1. THE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY
LIMITS.
2. THE COUNTY** ~BD TOWNSHIP** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS
LOCATED WITHIN A TOWNSHIP.
3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCORPORATED, THE COUNTY** IS REQUIRED TO ATTACH
A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS.
4, THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY
APPROVING OR DENYING THIS APPLICATION.
5. A COpy OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE
ATTACHED TO THIS APPLICATION.
6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED
TO THE GAMBLING CONTROL BOARD.
TOWNSHIP:
BY SIGNATURE BELOW, THE TOw~SHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A
PREMISES PEP~IT WITHIN TOWNSHIP LIMITS.
,)fr
.
CITY* OR COUNTY**
TOWNSHIp..
CITY OR COUNTY NAME
TOWNSHIP NAME
SIGNATURE OF PERSON RECEIVING APPLICATION
SIGNATURE OF PERSON RECEIVING APPLICATION
TITLE
DATE RECEIVED
TITLE
DATE RECEIVED
.
REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS
MAIL TO: GAMBLING CONTROL BOARD
1711 W COUNTY RD B - SUITE 300 S
ROSEVILLE, MN 55113
.
.
.
RESOLUTION NO. 98-18
APPROVING RENEWAL OF MINNESOTA PREMISES PERMIT FOR GAMBLING
FOR ST. CROIX V ALLEY HOCKEY ASSOCIATION
AT CAT BALLOU'S, 112 NORTH MAIN STREET
WHEREAS, the St. Croix Valley Hockey Association has submitted an application to
the City of Stillwater requesting City approval of a pending Minnesota Gambling Premises
Permit renewal application; and
WHEREAS, it has been demonstrated that the organization is collecting gambling
monies for lawful purposes;
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the
gambling license requested by the St. Croix Valley Hockey Association at Cat Ballou's, 112
North Main Street, Stillwater, Minnesota. The Mayor and City Clerk are directed to sign the
acknowledgement on the permit application, and are to attach a copy of this Resolution to the
application to be submitted to the Department of Gaming.
Adopted by the City Council for the City of Stillwater this 20th day of January, 1998.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
.
.
.
RESOLUTION NO. 98-19
APPROVING RENEWAL OF MINNESOTA PREMISES PERMIT FOR GAMBLING
FOR ST. CROIX VALLEY HOCKEY ASSOCIATION
AT MADCAPPER SALOON & EATERY
224 SOUTH MAIN STREET, STILLWATER, MINNESOTA
WHEREAS, the St. Croix Valley Hockey Association has submitted an application to
the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit
renewal application; and
WHEREAS, it has been demonstrated that the organization is collecting gambling
monies for lawful purposes;
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the
gambling license requested by the St. Croix Valley Hockey Association at Madcapper Saloon
& Eatery, 224 South Main Street, Stillwater, Minnesota. The Mayor and City Clerk are
directed to sign the acknowledgement on the permit application, and are to attach a copy of this
Resolution to the application to be submitted to the Department of Gaming.
Adopted by the City Council for the City of Stillwater this 20th day January, 1998.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
RESOLUTION NO. 98-20
APPROVING RENEWAL OF MINNESOTA PREMISES PERMIT FOR GAMBLING
FOR ST. CROIX VALLEY HOCKEY ASSOCIATION
AT BRINE'S RESTAURANT AND BAR, 219 SOUTH MAIN STREET
WHEREAS, the S1. Croix Valley Hockey Association has submitted an application to
the City of Stillwater requesting City approval of a pending Minnesota Gambling Premises
Permit renewal application; and
WHEREAS, it has been demonstrated that the organization is collecting gambling
monies for lawful purposes;
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the
gambling license requested by the S1. Croix Valley Hockey Association at Brine's Restaurant
and Bar, 219 South Main Street, Stillwater, Minnesota. The Mayor and City Clerk are
directed to sign the acknowledgement on the permit application, and are to attach a copy of this
Resolution to the application to be submitted to the Department of Gaming.
Adopted by the City Council for the City of Stillwater this 20th day of January, 1998.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
.
.
.
.
City Ob
g tiQQwate/l. utA i~~egota
Celltibicate Ob cApplleCiatio~
p/!egeHted to
LADONNA "SUE" STICKAN
WHEREAS, LADONNA "SUE" STICKAN, JUNIOR ACCOUNT CLERK, IS
RETIRlNG FROM CITY EMPLOYMENT, EFFECTIVE JANUARY 16,1998.
.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF STILL WATER, MINNESOTA, THAT FOR HER DEDICATED
SERVICE TO THE CITY OF STILLWATER, LADONNA "SUE" STICKAN
BE, AND SHE IS HEREBY COMMENDED; THAT RECOGNITION BE GIVEN
TO THE FACT THAT THE SAID LADONNA "SUE" STICKAN HAS
SERVED THE CITY F AITHFULL Y, ENTHUSIASTICALLY AND
COURTEOUSLY FOR OVER NINETEEN YEARS. THE COUNCIL EXTENDS
TO HER ITS APPRECIATION FOR HER DEDICATED SERVICE AND ITS
BEST WISHES DURING HER RETIRE1v1ENT.
BE IT FURTHER RESOLVED, THAT THE CITY CLERK BE, AND SHE IS
HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE
OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF
THE COUNCIL AND TO DELIVER A CERTIFIED COpy THEREOF TO THE
SAID LADONNA "SUE" STICKAN.
ADOPTED BY THE CITY COUNCIL THIS 20TH DAY OF JANUARY 1998.
vUaYO/1
DONALD L. BEBERG
CHIEF OF POLICE
iI~ater
~ -- ~
TIMOTHY J. BELL
CAPTAIN
.
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
iI''''1i iE:: iI''''1i 11::::11 II::;;!~ I(:ql II"',I! 1[;:11 11....11 il''''li
FROM:
D.L. BEBERG, CHIEF OF POLICE
\~
TO:
MAYOR KIMBLE AND CITY COUNCIL
DATE:
JANUARY 16, 1998
RE:
CONSENT AGENDA ITEM AND OFFICER HIRING UPDATE
--------------------------------------------------------------------
GQN$~NI_0G~NQ0_II~M;
WE ARE REQUESTING PERMISSION TO PURCHASE 6 LUMBAR DRIVERS SEATS
FOR OUR MARKED SQUAD CARS. THE PRICE, PER SEAT IS $1060.00, WHICH
INCLUDES SALES TAX. THESE SEATS SHOULD LAST A MINIMUM OF SIX YEARS
AND ARE TRANSFERABLE FROM ONE SQUAD CAR TO THE NEXT, WHEN VEHICLES ARE
TRADED. (THE STOCK SEATS ARE TAKEN OUT OF THE CARS AND THEN
REINSTALLED I,I)HEN I;.)E TRADE THE THE CARS). THE MONEY WILL COME FROM THE .
DEPARTMENTS FORFEITURE ACCOUNT. THIS IS AN ITEM THE OFFICERS HAVE
BEEN ASKING FOR BUT WE DIDN'T HAVE THE NECESSARY MONEY FOR IT. ONE OF
THE LARGEST LIABILITY ISSUES IN ALL POLICE DEPARTMENTS ARE OFFICERS
BACKS. I AM TRYING TO HELP ELIMINATE SOME OF THIS BY PROVIDING THESE
SEATS FOR THE PATROL OFFICERS.
1'1[::lt'Ii_QEfICER HIRING (F. Y. L ):
...........................................--...... .................:..............
THERE AREN'T ANY CANDIDATES LEFT ON THE LIST WE HAD FOR HIRING NEW
POLICE OFFICERS, AS THE CANDIDATES WE HAD HAVE ALL BEEN HIRED BY OTHER
DEPARTMENTS. BECAUSE OF THIS, WE HAVE STARTED THE HIRING PROCESS BY
ADVERTISING THE OPENING AND WILL PROCEED FROM THERE WITH THE HIRING.
C9(;s,-O(1
.
212 North 4th Street . Stillwater, Minnesota 55082
Business Phone: (612) 351.4900 . Fax: (612) 351-4940
Police Response/Assistance: 911
Me1morandum
.
To: Mayor and City Council
From: Tim Thomsen
Date: 01/14/98
Re: Parks Department Computer
With the purchase of new computers for City Hall, as part of the new network system, the Parks
Department acquired a computer from the Engineering Department. To be compatible with the
computers used at City Hall for word-processing, data base management for 1998 park scheduling,
permits and reservations, and other uses, I have comprised the following list needed to upgrade my
computer for the most efficient use of the equipment.
COMPUTER UPGRADE:
Processor & Memory
Mother Board with 32MB of Ram
$688.00
.
Video Card
Diamond Stealth
$187.00
CD ROMJSound
CD8X
$246.00
$94.00
Sound Blaster Card
Speakers
$47.00
Modem
US Robotics - 33.6
$153.00
$139.95
Zip Drive
Zip Disks
$49.95
$1,604.90
TOTAL COMPUTER UPGRADE
Programs:
.
Windows95 Upgrade
$89.95
Microsoft Office Professional
$539.95
TOT AL PROGRAMS
$629.90
TOTAL COMPUTER COST
$2,234.80
During the 1998 budget discussion, I requested to purchase a new computer. My request for.
computer was cut from my budget request in that I would be receiving one of the existing computers
from City Hall. In the process of discussing ways to improve the park scheduling, reservations, permits
and park equipment maintenance it has become apparent that unless this computer is upgraded I will
not be able to access data base information maintained at City Hall, The existing computer does not
have the programs or computer processor speed to handle data base information or the equipment
maintenance database. The only real purpose that this computer, in its present state, will be to use it to
type letters or prepare spreadsheets,
In the course of researching information to upgrade the acquired computer, it appears that it may
be more feasible to purchase a new Gateway computer and modem for approximately $1679.00
Gateway Computer Price includes:
Intel 200 MHz Pentium Processor with MMX Technology
32:MB SDRAM expandable to 256MB
Integrated 512K Pipeline Burst SRAM Cache
EV700 (17" monitor 15.9" viewable) - NOT NEEDED WILL USE EXISTING
Integrated ATI PCI graphics accelerator with 2 :ME SGRAM
2GB 12ms Ultra ATA Hard Drive
.
3,5" 1.44:ME Diskette Drive
12X min./24X max. CD-ROM
Slots: Three 32-bit PCI, Three 16-bit ISA
E Series Desktop Case
104+ Keyboard
3COM ISA Twisted Pair Ethernet
MS IntelliMouse and Gateway Mouse Pad
Intel LANDesk Client Manager Software Version 3.1
Microsoft Windows95
Gateway Service and Support
.
.
.
.
A zip drive and disks will still be needed for exchanging information (floppy disks not large enough to
hold large data base information) between the Parks Department and the Parks Department Secretary until
remote access can be obtained.
SUlVllVlARY:
COST TO UPGRADE EXISTING COMPUTER
ZIP DRIVE & DISKS
PROGRAMS
TOTAL
$1,415.00
189.90
629.90
$2,234.80 plus tax
NEW COMPUTER
ZIP DRIVE & DISKS
MODEM
$1,679.00
189.90
153.00
PROGRAMS
TOTAL
539.95
$2,561.85 plus tax
As you will notice, the price difference is $327.05 between a new and upgraded computer. The
upgraded computer is not covered under warranty nor will it be provided with any service or technical support.
As part of the 1998 budget process $3,000 has been budgeted for office equipment. After I have
purchased a fax machine and printer (for the computer), Iwill have approximately $1,000 left towards the
purchase of upgrading or a new computer. Therefore, I am requesting authorizations to exceed that budget line
item by approximately $1,561.85 plus tax.
RECOMMENDATION:
I respectfully recommend that I be allowed to purchase a new Gateway computer for the Parks
Department so that I may have compatibility to exchange information with the Parks secretary and prepare for
the 1998 park season.
ACTION REOillRED:
If Council concurs with the recommendation they should pass a motion authorizing the purchase of a
new Gateway computer, zip drive and disks, modem and programs for an approximate cost of$2,561.85.
MEMORANDUM
.
TO: MAYOR and COUNCIL
FROM: TIM THOMSEN
DATE: 01/14/98
Re: TO PURCHASE CAPITAL OUTLAY ITEMS FOR 1998
Request to go out and purchase the fOllowing items.
Tiller and Blade for John Deere Tractor
Portable Generator
Cordless Drills
Chemical Storage and Gas Cabinets
Ball Field Marking Machine
Fax Machine and Copy Machine
Budgeted for under Capital Outlay 1998.
$9,180.00
.
TIM THOMSEN
PARKS DEPT.
.
.
STAFF REQUEST ITEM
DEPARTMENT: Buildinq Inspection
DATE: January 9. 1998
DESCRIPTION OF REQUEST (Briefly outline what the request is):
Purchase of 2 new Gateway computers and a new laser'.printer. One computer and the
printer are budqeted for in the 1998 Capital Outlay budget. We are requestinq approval
of an additional computer as the prices are considerably lower than previously. and the
existinq Inspection computers can be used in the Parks Department or other areas.
Althouqh only one computer and the printer were planned for in the 1998 budqet. there
is enough money budgeted to pay for 2 computers at the lower price and the printer.
.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
2 Gateway computers @ approximately $1.650.00 each. plus one internal modem for
permit software support at approximately $80.00 and HP Laseriet 6Pse printer will
cost approximately $905.00. The Capital Outlay budqet has $5,000.00 allocated for a
new computer and printer. The total cost of 2 computers and one printer will be
approximately $4.700 including tax and shippinq.
ADDITIONAL INFORMATION ATTACHED YES X NO
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
. ~UBMITTED B~~/L DATE / - 9- 5Ji>
01/05/98 ~ON 1;:34 FAX 816 545 3850
~..lote for E-3000 200
MAJOR ACCOl~!S INC
bttp:/IwwW.gatewa)'.cotnlcgi.bin/1generatequote,pl
E-3000 200
.
Quote Number: 201 05830MINNESOT A
DatefTime: 01/05/98 17:17 EST
Quantity: 2
Client Name: Rose Holman from City of Stillwater
Client Phone: 611.-430-8804 and Fax: 612-430-8809
Sales Representative: Jett Lowry x 55374
Comments:per our conversation. a. modem is 579.
l'rQcessor: Inte1200MHz Pentiwn proceSSor wi MMX Tedmo1ogy
Memory: 32.:\ffi SDRAM DIM.\{ ~le to 256MB
Cathe: lDtegrakd 512K. Pipeline Burst SR.-\,,'f! Cache
Monitor: EV700 17" color monitor (15.9~ viewable area)
Graphi~ Accelerator: Integrated AT! PCI graphics accelerator w/2MB SGRAM
Hard Drive: 2.0GB Ultra A TA. hanl drive
Floppy Drive: 3.5" 1.44MB diskette drive
CD-ROM: 12X min/24X max CD-ROM drive
Multilned1a Package: 16-bit sound C3Id & Altec ACS-41 spkrs added: USS90
Case: E Senes Mid-Tower case added: USS35 D
l'ietwork. Cud: Not Selected $ubtr:lcted: USSSO -? ~ (\, 0_ 50. Ci
Keyooud: 104+ Keyboard o:zrrr
Mouse: MS InteUJM:ouse mouse & G4teway mouse pad
LANDesk Software: Intel LANDesk Client Manager Software v.3.1
Operating System: Microsoft Windows 95
Service program: Gateway Gold Sc:mce a:ndSuppcrt
:Base Pric~: US $1527
Configured Price: US $1,602 .'
ConfIgured Price for 1 system($): US $3204
FOB Destination ~-
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.
l'l:ieo~ ~ epec1.t:i.cat.ions are aubjeet ~ c:.~'1O w1.thout. uotic:<l 0'; olJl.i~ti.on.
Sal63 tax &n~ $hipp~ will be collected whe.:e appl~cab18.
Pk!aSQ attach th\:s quote to your purchase order.
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.
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Memorandum
To: Mayor and Council
From: Morli Weldon, City Clerk
Date: 01/14/98
Re: Ratification of Res. 98-5
Resolution 98-5, Promotion of Steven Wicker from Laborer to Junior Parkkeeper,
was inadvertently omitted from the January 3 consent agenda. After the resolution
was already processed, it was noticed it had not appeared on the revised agenda.
Mr. Wicker's promotion is included in the 1998 budget.
.
.
1.
.
.
.
. " ". - - ~
RESOLUTION NO. 98- 5
APPROVING PROMOTION OF STEVEN WICKER
FROM LABORER TO JUNIOR PARKEEPER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
promotion of Steven Wicker to Junior Parkkeeper, from and after January 1, 1998, with a
probationary period of six months, is hereby approved; and said Steven Wicker shall receive
compensation as stated in the labor contract with Local 49, International Union of Operating
Engineers, AFL-CIO.
Adopted by the Council this 6th day of January, 1998.
Attest:
n~,.,J.: (g ), OJ"",
Mor Weldon, City Clerk
'.'~~~~;~~~'~~"~~~,~'~:':~~'~-l~~~w;~=~~~~-=~~ar~~_~~~~~.:""_l'fj;,,;
No.
98-1
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
.
WHEREAS, Knutson Construction Co. has paid the sum of Forty and 00l100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Knutson
Constnlction Co" 5500 Wayzata Blvd, #300, Minneapolis MN 55416 is hereby licensed and authorized as
General Contractor for the period of one year starting December 31, 1997 and ending December 31, 1998
subject to all the condition,s and provisions of said Ordinances,
Given under my hand and the corporate seal of the Citj of Stillwater this 20th day of January A.D.
1998,
Attest:
Mayor:
.
.
.
No.
98-2
$40.00
GENERAL CORPORATE LICENSE
ST ATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, The Roofing Center, Inc, has paid the sum of Forty and 00/100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said The Roofing
Center, Inc., 335 N 4th Street, PO Box 257, New Richmond, WI 54017 is hereby licensed and authorized
as Roofingfor the period of one year starting December 31, 1997 and ending December 31, 1998 subject
to all the conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 20th day of January A,D.
1998,
Attest: Mayor:
.
.
LG220
Rev06/96
Minnesota Lawful Gal17DJing
Application for Authorization for an
Exemption from Lawful Gambling License
For Board Use Only
Fee Paid
Check #
Initals
Date Recd
Qrganizationlnformation,
Organization Name.. .
:..; Pr-eviel:lS -la\vftll 'gambling exemption number
x- q~{)34-
State Zip Code County
(Yl jJ. 55D&- d -,0
Daytime Phone number of CEO
(c\'-++'1"/;c.. S-ht'l
Street City
0dl SO. 3 "d -1. 5~1'lll,\.\;d e/'
N,ame of Chief Executive Officer of organization (CEO)
First Name Last Name
tf' V'T\l ~cu..-I
Name 0 rganization Treasure~
First Name Last Name
((p /.)) .(.139 - 4<-/ DO
Daytime Phone Number of Treasurer
Check the box below which best describes
your organization
( )
D Fraternal
D Veterans
ai Religious
,
D Other nonprofit
Check the box that indicates the type of proof attached to this application
~ur organization:
gst IRS letter indicating income tax exempt status
o Certificate of good standing from the Minnesota Secretary of State's office
o A charter showing you're an affiliate of a parent nonprofit organization
o Proof previously submitted and on file with the Gambling' Control Board
.,_. -'" ....,:'.,.,. .,," ..' -, .-
',"-','-', .,.-,- --',,:- ,":'- '-.:'.,- """,'," ....-.....:..'.,. -:"",-:.-. :.-',.,.',"".
, ,-' - - -' - -' - '- -.
Gambling Premises InfOrmation
- -I
Name of Establishment where gambling activity will be conducted
:5-/ . /il Cl'f __I . ~ CL'\-t c
Street City State
Zip Code
County
4.3 3 50 .::;- jt., .f. 5f/11 wJ er , vYl tV.
Date(s) of activity (for raffles. indicate the date of the drawing)
5'5DS-}-
t-J,., 5t., " ,--,:;*',\
{/
A?[~ I LI 19'1
Check the box or boxes which indicate the type of gambling activity your organization will be conducting
D "Bingo 00 Raffles D .Paddlewheels D "Pull-tabs D "Tipboards
I
*Equipment for these activities must be obtained from a licensed distributor
Be sure the Local Unit of Government and the CEO of your organization sign
the reverse side of this application,
For Board Use Only
Date & Initials of Specialist
/ L
..
. Is this gambling pre' ):;s located within city limits?,
If Yes, write the name of the City:
City N ame<;-k (/ w t.\.,~ e.r
If No, write the name of the County and the Township:
County Name Township Name
Check the appropriate status of the Township: D.{)rganized 0 unorganized D unincorporated
1. The city must sign this application if the gambling
premises is within city limits.
2. The county and township must sign this applica-
tion if the gambling premises is not within city limits.
3. DO NOT submit this application to the Gambling Control
Board if it is denied by the local unit of government.
4. NOTE: A Township may not deny an application.
Upon submission of this application to the Gambling Control Board, the exemption will be issued not
more than 30 days (60 days for cities of the 1st class) from the date the local unit of government
signed the application, provided the application is complete and all necessary information has been
received, unless the local unit of government passes a resolution to specifically prohibit the activity. A
copy of that resolution must be received by the Gambling Control Board within 30 days of the date
filled in below. Cities of the first class have 60 days in which to disallow the activity.
City or County Acknowledgment of Receipt of
Application
.Signature of person receiving application
111~ \ (U~ r . >.C...
Dat Received: / / ~
Titl~ ~erson receiv' g application
~ .1
......i.@:~.tli...'$;f;;ii~~I~t;:Eg~gJtiv(4.;iCiffl2~... .....
I have read this application and all information is true, accurate and complete. .
Township Acknowledgment of Awareness of
Application
Si a eo
Date:
Submit the application at least 45 days prior to your scheduled date of activity.
Be sure to attach the $25 application fee and a copy of your proof of nonprofit status.
Mail the complete application and attachments to:
Gambling Control Board
1711 W. County Rd B Suite 300S
Roseville, MN 55113
.
This publication will be made available in alternative format (Le. large print, braille) upon request.
Questions on this.form .should-be dir.ected to the Licensing Section of the. Gambling Control Board at
(612)639-4000.
Hearing impaired individuals using a TOO may call the Minnesota Relay Service at 1-800-627-3529 in the
Greater Minnesota Area or 297-5353 in the Metro Area.
The information requested on this form will be used by the Gambling ~ontro~ ~?ard (GCB) to ~etermin~ your
compliance with Minnesota Statues and rules governing lawful gambh09 activities. All of the information
that you supply on this form will become public information when received by the GCB.
.
Memorandum
~<<":4*~~~~~""'-::::O<<''':':;:'.;~'~-~'::".'<Z~':'~.''''-'
To: Mayor and City Council ~
From: Klayton H. Eckles ()'?- 'f-
Date: 01114/98
Re: 1996 Street Improvements, Project 9614
DISCUSSION:
Tower Asphalt, Inc. has completed the 1996 Street Improvements and the
paperwork needed to process a fmal payment has been received. The final contract
amount for this project is $669,955.80. Final payment for this project is $31,715.81.
Upon acceptance of the work and authorization affinal payment, a one-year
warranty on the project takes effect.
RECOMMENDATION:
.
I recommend that the City Council accept the work and authorize final
payment to Tower Asphalt, Inc. in the amount of$31,715.81.
ACTION REQUIRED:
If Council concurs with the recommendation they should pass a motion
adopting Resolution No. 98-_, ACCEPTING 'WORK AND ORDERING
FINAL PAYMENT FOR 1996 STREET IMPROVMENTS (PROJECT 9614).
.
.
.
.
RESOLUTION 98-
ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR 1996 STREET IMPROVMENTS
(PROJECT 9614)
WHEREAS, pursuant to a written contract signed with the City on June 28, 1996 has
satisfactorily completed the improvement of 1996 Street Improvements in accordance with such
contract,
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF STILLWATER,
MINNESOTA. The work completed under said contract is hereby accepted and approved, and,
BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to
issue a proper order for the final payment of$31,715.81 on such contract, taking the contractor's
receipt in full.
Adopted by the Council, this 20th day of January 1998.
Attest:
MAYOR
CITY CLERK
.
STAFF REQUEST ITE1\'I
DEPARTMENT: Planning
DATE: January 14, 1998
DESCRIPTION OF REQUEST (Briefly outline what the request is):
Purchase of 1 new Gateway Computer and a new HP Deskiet Printer. The
computer/printer was budgeted for in the 1998 Capital Outlay Budget.
FINANCIAL IMPACT (Briefly outline the costs, ifany, that are associated with this
request and the proposed source of the funds needed to fund the request)
1 Gateway Computer @ 2,600.00 and HPDeskiet 1000se Printer @ 500.00.
The Capital Outlay budget has $4..000.00 allocated for a new computer and printer. The
cost of the requested equipment is $3,300.00 including tax and shipping.
ADDITIONAL INFOR.l'\'IATION ATTACHED YES X
N
.
ALL COUNCIL REQUEST ITEM MUST BE SUBl\tlITTED TO THE CITY
CLERK A lVlINIMUM OF F1VE WORKING DAYS PRIOR TO THE NEXT
REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED
IN THE COUNCIL l\tIATERIAL PACKET.
~/I
SUBMITTED BY . I
,/
DATE / -1-; -9 r
I
.
Ol/09/9~ FRI 15:0i FAX S16 545 3850
Quote for E-3l10 300
)lAJOR ACCOlJ;"iTS INC @ 001
http://v'N,w.ga tcwa y .comicgi - bin/I ge:1erateq ao r..=.? 1
.
~.
.
E-311 0 300
.. ._.,: --r7~~gaafmr.tturlI~~"~- .
Quate Number: 10109945ML~ESOTA
Daterrime: 01/09/98 16:7 EST
Quantity: 1
Client Name: Rose Holman from City of Stillwater
Client Phone: 612-430-8804 and Fax: 612-430-8809
Sales Representative: Jeti Lowry x 55374 .
Comments: You can confirm this Quote on the Minnesota State & Local Govemrr,ent web sIte at
""'WW. gateway .comlstealtblsales/mlnnesotalminneostahtm
PrlH:essor: lntel300MHz Pentium n processor with 512k Cache
Memory: 128MB SDRAM addw: 1JSS2H
Monitor: EV700 17N color monitor (15.9N viewable area)
Graphics Accelerator: AccdGcaphic5 Pennedia 2 8~m SGRA\1
Hard Drive: 4.0GB Ultra ATA hard drive subtracted: US~i13lJ
Floppy Drive: 3.5" 1.44MB diskecre drive
CD-ROM: 12.X min/24X max CD-ROM d...-ive
Multimedia Package: 16-bit sound card & Altec ACS-41 splas added: V5S90
Case: E Series Mid Tower case
Network Card: 3COM PCl 10/100 twisted pair Ethernet added: 1'551-4
Keyboard: 104+ Keyboard
Mouse: MS lntelliMousc mouse & Gateway mouse pad
LAL'IDesk Software: Intel LANDesk Client Manager Software v.3. 1
Operating System: Mi=rosoft Windows 95
Service Program: Gateway Gold Service and S1..'PPort
Base Price: US $2610
Configured Prke: US S2788
Coniigurerl Price for 1 Systero(s): US $2788
FOB Destination .
?::ieu ~ B"..ci~.iQti.on5 a..."""9 ..1:bj.ct to chan~e vi thou': no~c" or oblig",t:.on.
SaJ.gS tax and. sio.ippino;; .,,:'11 b. =llected whe::.. llppli.:::;c:la.
Please attach this quote to your purchase order.
\/91% ::.l): PM
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."... ~ r::a PAC KAFl D ' .- '
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" include: lAffordab("" J ..,.. ".'t~'" f .'J' ....~.'...'.d..-....Jd-.."I"l .sm,,,,"ok,<op,'o,more,ho'''O'OO'O<
. '.m'rno~ ~...,.;., _~:?,~gf'pl'!n m!!..~! e"etY., ,e,: . ~e.', wi!h HP PholoRElII .
; A'", .... ' '. ."'.. ..' ., .."^,,, ,5'0""-"" blo'" on" ""'" ' ~ '" : .,. Only" . . Prln' 50"" .,,'~ up '" .'pprn, Colo., up
. effect; ~~:,,"'c~~,"::,:);',,;'.5 :;'i:i\ prln~ngmeansnoswapplng :' $3' '1': .. to4ppm
.,"""',t,;S""",,,,,, 0"-" urlndg" ;.' .". ~ k""'" ~ .' . ,.y." ."",~
;;.', ...., ," .." o' . DOS, WI'-; "",' WI'-' gs I '.' / . ," . P'P" """" x 5' '" ,.,.,
.. ,G...,<"""g re,"'" '" pO" p.~.<:'O, ,":7 ,'.r~j ,,:. : r~ludesJ:lP creative Solutions ProieclKit on CO
.li;, :,I-g. m"'~" do" 'Y.' .; ." : ':1;,' . ',,,d~:" WJ"""'. 3.",'"'' NT 4.0 "mp,UbI'
Print S~d (ppml 4-blacl<l1.5-<:010r ~~. ..' .... ,. Slock No. Description
""" 0"'" ('pll """,_'" """ T="" HP 0""'" mC
..m'" . ,,'" T""''''' ... .. C"""". (>5 ,&lSAI
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'00" ' . """,,1100 '00" TA"'''' ."",- P'P" "k' .. H'
T." C.",;" Up'" "". ,""'~ l500 ...""oc,",'AI
~~re."' ,..-" 0><1.'. TACS'''' _T_'''''''''
.\ _., -,,'" "" "/~'TJi".,~(,,,....)("""AI "'"'
~-7 TAC24621 HP ()e5l<Je\ li72G $199.00 .
. >,::; TA<;99576 'E:<press Eldlange supportf'ack 49.00
Fc::>r ::sa.........", p.ay ShIP........_~t.,.y~II.,,\.c>......
-a -8oo-B-c=;. Lc>S;p.::J2::';':<>1;.r
~':-'~ {\.~~~~:~'j::~ {~:~j
Sloe\<. No. .' Descriplion .. Price
TAC25170 HP DeskJel1000Cse- . ' .. . $499.00
TAC25245H . '.,HP tnkJel Paper 11')( IT. 100 Sheets #C1855A' 23.99.
TAC9Q637H HP InkJe\ Paper 8'/~')( 11',200 Sheets #C5\6:J~Y' 17.99.'
'HP SupporlPac\<.s upgrade warrant'! to three years.
--......
PT'=
$349.00
25.99
3.5.99
11A5
HP DESKJET \ 890cse: PRINTER
_ BriIliant photo quality qn ~_- Windows 95, WindoWS 3.1X,
any p';?erf?';;pJ,~~S .... ~n<loWs NT 4.0 and MS-DOS
. ,_'_~'..:' ~ . -1 Yflar HP Express Exchange warrant{
Bf.::::':~%~::"';!:'-&" - Smallest Ink drops lor more shad-e5
\~,;:_4ri-j,l ..... ~~.: 01 color with new HP PhotoREI U
!)'~.<:. :~ ' _ Print Speed: Blacl<.-UP to 9ppm.
Color-UP to 5ppm
No. . DeSCription .-" .
AC25905 . HP [)esl<Jet89QCse :;: ,': , ~.oo
AC81925 express Exchange Support Pac-I< 73-00
. I
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ItI~)jE~~~-~T ::.~~6~QC:~~,-..~ .onIY.~.::--"
,PRINTER........ :'.....,.;.:.~$134
\, print s~ (ppm) !Hllacl<l<H:01or - . .'~'
\ printQuality(dpi) 6QO-bIacl<l3~0\or ...:--'.. ~_.:- :'- ".'
: =:;;" ~;"pcc'willi"'" .W./" ..
Fonls . 351nlellilonl; 10 TrueT'f'P'! ='.[ ;'! .;, .
Tray Capacity upto180sheels --:;...... ..., . ! .. -
Dimensions 20"WX1TD::<11"H
Slock No. Description Ptl::e . ~.~:.
TAC93725 HP Desi<Jell6CCC S1~9.oo .,c"~
TAC99578. Next Day. On-S~e SuPP'lrtPac!< _.139.00 L'-:o'
. ~
. ~ . I
-.. ,; .;
~El HEWLETT Always Clear.
. PACKARD Always Sharp
nESKJET SUPPLIES
V $2699
For full selection or
HP DeskJet supplIes.
see pp. 220.221
Printer
340C HP;I Color Stock No.
34OC/400 51633M Black TAC3656A
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MEMORANDUM
TO: /
Mayor and City Council
p~
FROM:
Diane Deblon, Finance Director.
DATE: January 16, 1998
SUBJECT: 1997 Audit
BACKGROUND
The auditors (Larson, Allen, Weishair & Co.) have submitted an engagement letter for the
city's 1997 Audit. A supplemental letter is also attached regarding a single audit for
federal compliance and an audit for the utility billing. (stonn sewer, sanitary sewer &
garbage).
ANAL YSIS
The firm of Larson, Allen, Weishair perfonned the city's, water board and fire relief assn.
audits for 1996. After discussions with the other organizations, it was clear that we all
were quite pleased with their services during the 1996 Audit. (And as part of the prior
RFP, we essentially made a commitment to Larson, Allen & Weishair for a minimum of
three years of auditing services.)
CONCLUSION
The standard audit for the city is required pursuant to state statutes. The single is
required pursuant to federal law and the utility audit is prudent due to the irregularities
discovered. .
RECOMMENDATION
The standard audit fee is not expected to exceed $14,625. The federal compliance single
audit is estimated to be in the range of$2,500. to $3,500. The utility audit is estimated at
$2,700. Staffrecommends City Council approval ofal! of the above fora total estimated
cost of approximately $20,000. (This is included in the 1998 Budget.)
,I. LARSON
,','.', ALLEN
'III'WEISHAIR .
J&CO.
A REGlffiRED l.1MlTIO lJAalUTY PARTNERSHIP
612-228-6300
Fax 228-6355
800 Minnesota World Trade Center
30 East Seventh Street
St. Paul, MN 55101-4910
December 22, 1997
.'
To the Honorable Mayor and
Members of the City Council
City of Stillwater
216 North Fourth
Stillwater Minnesota 55082
,
We are pleased to confirm our understanding of the services we are to provide for the City of Stillwater for
the year ended December 31, 1997 , We will audit the general purpose financial statements of the City of
Stillwater as of and for the year ended December 31, 1997. The document we submit to you will include
supplemental information that will not be subjected to the auditing procedures applied in our audit of the.
general purpose financial statements.
Our audit will be conducted in. accordance with generally accepted auditing standards and the standards for
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States, and will include tests of the accounting records of the City of Stillwater and other
procedures we consider necessary to enable us to express an unqualified opinion that your financial
statements are fairly presented, in all material respects, in confonnity with generally accepted accounting
principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance.
If, for any reason, we are unable to complete the audit, we will not issue a report as a result of this
engagement.
The management of the City of Stillwater is responsible for establishing and maintaining internal controL
In fulfilling this responsibility, estimates and judgments by management are required to assess the expected
benefits and related costs of the controls. The objectives of internal control are to provide management
with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use
or disposition and that transactions are executed in accordance with management's authorizations and
recorded properly to permit the preparation of general purpose financial statements in accordance with
generally accepted accounting principles.
In planning and performing our audit for the year ended December 31, 1997, we will consider the internal
control in order to determine our auditing procedures for the purpose of expressing our opinion on the City
of Stillwater's general purpose financial statements and not to provide assurance on the internal contro\.
.
~.2'1..~-~~
.'~ '~.-:. -..40". ' "" A-;.ii..,:..
City of Stillwater
December 22 1997
,
. Page 2
We will obtain an understanding of the design of the relevant controls and whether they have been placed
in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness
of certain policies and procedures that we consider relevant to preventing and detecting errors and fraud
that are material to the general purpose financial statements and to preventing and detecting misstatements
resulting from illegal acts and other noncompliance matters that have a direct and material effect on the
general purpose financial statements. Our tests, if performed, will be less in scope than would be necessary
to render an opinion on the internal control, accordingly, no opinion will be expressed.
We will inform you of any matters involving internal control and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public
Accountants. Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control structure that, in our judgment, could
adversely affect the entity's ability to record, process, summarize, and report financial data consistent with
the assertions of management in the general purpose financial statements.
While the work described above is not intended to result in the expression of assurance or an opinion on
the design or operating effectiveness of the internal control, you could engage us to perform agreed-upon
procedures or examine and report on a written assertion from the City as to the design and, if desired, the
operating effectiveness of the internal control of a segment of internal control. The examination would be
conducted in accordance with AICP A standards for attestation engagements.
.
Compliance with laws, regulations, contracts, and grant agreements applicable to the City of Stillwater is
the responsibility of the City of Stillwater's management. As part of obtaining reasonable assurance about
whether the general purpose financial statements are free of material misstatement, we will perform tests of
the City of Stillwater's compliance with certain provisions of laws, regulations, contracts, and grants.
However, the objective of our audit will not be to provide an opinion on overall compliance with such
provisions, and we will not express such an opinion.
Federal award program expenditures in excess of $300,000 requiring a Single Audit may increase our fee,
however, these additional audit fees would be charged to the related project and not the City's general
fund. In that case, our audit will be a Single Audit conducted in accordance with generally accepted
auditing standards, the standards for financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the
provisions ofOrvrn Circular A-133, Audits of States, Local governments, and Non-Profit Organizations.
This Single Audit would include tests of the accounting records of the City of Stillwater, and other
procedures we consider necessary to enable us to express an unqualified opinion that the financial
statements are fairly presented, in all material respects, in conformity with generally accepted accounting
principles and to report on the Schedule of Expenditures of Federal Awards and on the City of StilI water's
compliance with laws and regulations and its internal controls as required for a Single Audit.
.
City of Stillwater
December 22, 1997
Page 3
.
We could also assume additional responsibilities regarding compliance. If the City of Stillwater asserts it
complied, in all material respects, with specified laws and regulations, we could perform agreed-upon
procedures or an examination engagement in accordance with AICP A attestation standards. The
procedures we will perform, as required by generally accepted auditing standards and government auditing
standards, are more limited than if we were to express an opinion of management's assertion
As part of our audit, we will perform the appropriate procedures and reporting as required by the
Minnesota Legal Compliance Audit Guidefor Local Governments.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, creditors,
and financial institutions. We will request written representations from your attorneys as part of the
engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will
also request certain written representations from you about financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. Because of the concept
of reasonable assurance and because we will not perform a detailed examination of all transactions, there is .
a risk that material errors, fraud, or illegal acts may exist and not be detected by us. However, we will
inform you of any material errors and fraud that come to our attention. We will also inform you of any
other illegal acts that come to our attention, unless clearly inconsequential. Our responsibility as auditors is
limited to the period covered by our audit and does not extend to matters that might arise during any later
periods for which we are not engaged as auditors:
We understand that you will provide us with the basic information required for our audit and that you are
responsible for the accuracy and completeness of that information. We will advise you about appropriate
accounting principles and their application and will assist in the preparation of your financial statements,
but the responsibility for the financial statements remains with you. This responsibility includes the
maintenance of adequate records and related controls, the selection and application of accounting
principles and the safeguarding of assets. Management is also responsible for identifying and ensuring that
the entity complies with applicable laws and regulations.
We understand that your employees will type all cash or other confirmations we request and will locate any
invoices selected by us for testing.
Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is,
significant deficiencies in the design or operation of the internal control. However, during the audit, if we
become aware of such reportable conditions or ways that we believe management practices can be
improved, we will communicate them to you in a separate letter.
.
.
.
City of Stillwater
December 22, 1997
Page 4
We understand the workpapers for this engagement are the property of Larson, Allen, Weishair & Co.,
LLP and constitutes confidential information. However, we may be requested to make certain workpapers
available to the Office of the State Auditor pursuant to authority given to it by law or regulation. If
requested, access to such workpapers will be provided under the supervision of Larson, Allen, Weishair &
Co., LLP personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to
the Office of the State Auditor. The Office of the State Auditor may intend, or decide, to distribute the
photocopies or information contained therein to others, including other governmental agencies.
Government Auditing Standards - 1994 Revision requires that we provide you with a copy of our most
recent quality control review report. Our March 31, 1995 peer review report accompanies this letter.
Our fees for these services will be based on the actual time spent and are not expected to exceed $14,625.
.Our standard hourly rates vary according to the degree of responsibility involved and the experience level
of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable upon presentation.
It should be noted that this fee covers audit services only. We will bill you at our standard hourly rates for
any special projects, consultations, assistance regarding your computer system, interest allocation, set-up
of new funds, State Auditor filings, general accounting assistance, or any other services outside the scope
of our audit procedures.
We appreciate the opportunity to be of service to the City of Stillwater and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you
agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return
it to us.
Sincerely,
Larson, Allen, Weishair & Co., LLP
;;;;~/~
Thomas P. Koop, CPA
Partner, Local Government Services
Attachment
RESPONSE: This letter correctly sets forth the understanding of the City of Stillwater.
By:
. Title:
0:\ WPDA T A\2492-l\EL97.SAM
\
I)
Baird,
Kurtz &
Dobson
CC!rtified
Public
Accountants
911 College Street
PO Box 1196
Bowfing Green,
Kentucky 42102-1196
502 781-0111
FAX: 502 843-0359
With ONices in:
Arkansas
Coloraco
Kansas
KentucXy
Missoun
Nebraska
Oklahoma
Member of
Mcores Rowland
Internarlcnal
.
To the Partners
Larson, Allen, Weishair & Co., LLP
We have reviewed the system of quality control for the accounting and auditing
practice of Larson, Allen, Weishair & Co., LLP (the firm) in effect for [he year
ended March 31, 1995. Our review was conducted in conformity with standards
for peer reviews promulgated by the peer review committee of the SEC practice
section of the AICPA Division for CPA Firms (the section). We tested
compliance with the firm's quality conrrol policies and procedures at the firm's
executive office and at selected practice offices and with the membership
requirements of the section to the extent we considered appropriate. These tests
included the application of the firm's pol ides and procedures on selected
accounring and auditing engagements.
In performing our review, we have given consideration to the general
characteristics of a system of quality conrrol as described in qualicy conrrol
standards issued by the AICPA. Such a system should be appropriately
comprehensive and suitably designed in relation to the firm's organizational
srructure, its policies and the nature of its practice. Variance in individual .
performance can affect the degree of compliance with a firm's prescribed qualiry
conrrol policies and procedures. Therefore, adherence to all policies and
procedures in every case may not be possible. As is customary in a peer review,
we are issuing a lerter under this date that sets forth comments related to cenain
policies and procedures or compliance with them. None of these matters were
considered to be of sufficient significance to affect the opinion expressed in this
report.
In our opinion, the system of qualicy control for the accounting and auditing
practice of Larson, Allen, Weishair & Co., LLP in effect for the year ended
March 31, 1995, me[ the objectives of qualicy conrrol standards establ ished by the
AICPA, and was being complied with during the year then ended to provide the
firm with reasonable assurance of conforming with professional standards. Also,
in our opinion, the firm was in conformiry with the membership requirements of
the section in all material respects.
Lf K~~~-c----
/ 7
May 26, 1995
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(Tr:~ji:!'. ;:,"9.s if::42/37. ._.3~/:'\O.3:::6;~!:7;e'~::
.,
,I, LARSON
1""" ALLEN
'III'\VEISH:;IR
& CO.
A llIcm;m: lJ"mc l.:ABr....... P."''''''''''''
612.223-6300
Fax 228-6355
800 Mjnne~ta Worid Trade Center
30 East Severth Stre,;t
5t. Paul, MN 55101-4910
Jant=ary 14, 1998
To the Honorable Mayor an~
Members of the City Coundl
City of Stillwater
216 North Fourth
Stillwater ~viinnesota, 55082
Dear Council Members:
As a follow up to our engagfment ieuer dated December 22, 1997, detailing our audit process for the
year ended December 3 I, 997, I am writing to provide fLlrtner information relating to our audit
engagement.
As ~tated in our engagem~nt letter: the City would be subject to single audit (Ol\1B A-133)
requJrements if the City recFived and expended more than $300,000 of federal financial assistance
during 1997. My recent di~cussions with Finance Director, Diane Deblon, have indicated that the
City received nearly $300,Obo in FEMAlflood related federal assistance and that these dollars when
included with the federal; COPS grant will likely exceed $300,000 and require the federal
compliance/single acdit pnx;edures to be performed for t.~is year's audit. We estimate additional
fees for these compliance ~rocedures and the related reporting will be in the range of $2,500 to
$3,500.
Our recent conversations with the Finance Di:-ector also indicate that there have been some
irregularities discovered in relation to the billing and collection function relating to utilities. We
would certainly be willing tp assist the City in following up on these issues during our regular audit
process in late March or as a separate special project during the month of FebnJary. While it is
difficult to estimate the tdtal time involved in this type of process until we have done some
preliminary procedures, we :Would bill at $901hour for these e'-.1:ra services and we do not believe the
total time involved would r~quire more than 25 to 30 hours. The decision as to whether to perfonn
these additional procedures ,rests with the City of Stillwater, however, we believe it may be prudent
to follow up on questions that have been raised and to bring seme closure to this situation.
~ ;\\i;'>1 ......Po,. ','Ie c- 5 R.D
(Tr-!\')) Cl. IS' 98 lr5:~2/S7 16:39/NC. 35c::1J7i.>3'53 F 4
City of Stillwater
Janua.ry 14, 1998
Page 2
As alwa.ys we are pleased to have this opportunity to serve the City of Stiilwater. Please do not
hesitate to contact us shou~ you have questions relating to our original engagement letter or this
supplemental information.
Sincerely,
Larson, Allen, Weishair & <to., LLP
1J:;~/(~
Thomas P. Koop, CPA
Principal, Local Government Services
612\228-6300 EX!. 2903
TPKlpsm
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Employee replacement for
retiring Junior Acct. Clerk
DA: January 16, 1998
Discussion:
Sue Stickan, Junior Account Clerk retired from City employment this past Friday (January 16).
We will need to replace Ms. Stickan as soon as possible and we would like to start the hiring
process. Ms. Stickan's duties primarily included receptionist and utility billing duties (see
attached job description that dates back to at least 1994) and I would strongly recommend that no
change be made to the duties of the new employee and that only one "replacement" employee be
hired.
Diane and I have discussed this matter and she disagrees with my position as indicated in her
memorandum to you on the same subject. However, if a new employee does not perform
receptionist duties (as well as some other clerical support duties) Administration would also have
to hire another employee for the following reasons.
First of all, Administration presently has only two other clerical support personnel and we cannot
afford to have one of these employees performing receptionist duties (for even 50% of the time,
as I believe Diane is recommending). There is simply too much of a workload related to other
administrative functions to warrant moving one of these employees to the receptionist area.
In her memorandum Diane states that the junior account clerk "has been helping out in
administration since the flood last spring" (per my request??). The fact of the matter is that the
junior account clerk has been a receptionist/utility-billing clerk for at least the past four years and
her workstation has been at the front counter during this time except during part of the building
remodeling project.
Additionally, prior to the building remodeling project, four employees occupied the front office.
All of these employees were available to take calls and conduct business over the counter. This
number is now at three and would be further reduced to two (or 2 \IS with a part time employee)
unless an additional employee was hired. Although the new phone system has reduced the
number of calls going to the front office, the phone still has to be monitored and the counter still
has to be staffed - 100% of the time.
Second, with Diane's proposal, Finance staff would have increased from four (3 \IS Full time
equivalent) employees in 1994 to six (5 ~ FTE) employees in 1998. I think this is unnecessary
and we need to look at some of the processes to determine if there are ways to process work
more efficiently through automation (in Administration as well as in Finance).
F or example, we formerly had to enter water usage data manually into our billing system to
calculate sewer bills (sewer bills are based on water usage). It is my understanding that this
information is now available from the Water Board via a computer disk, which can be inserted .
into our computers to automatically update sewer accounts. This will obviously save processing
time.
We also need to determine if there are some processes that could be transferred to another
processor/entity. For example, United Waste, the City's solid waste hauler has proposed to take
over the garbage billing for about $12,000 to $13,000 a year. Although the City would still have
to maintain utility accounts for sewer and storm sewer charges, eliminating garbage billings
reduces the amount of time a billing clerk needs to spend on the utility billings process. This
"saved" time could be spent on other duties (financial as well as administrative duties). The
price proposed by United Waste needs to be evaluated further to determine if it is "cost
effective". However, on the surface at least, it would appear that this would be more cost
effective than hiring an additional employee (which I estimate would cost about $39,000 just in
the first year of employment (and would escalate by 5% + COLA each year thereafter for at least
3 years).
Third, I disagree with Diane's opinion that we need to hire a Senior Account Clerk to perform
the utility billing function. The utility billing function is pretty much automated and with a clear
set of policies, procedures and supervision (limited) it is a fairly simple process. Typically, these
duties are performed by Junior Account Clerks or similar classifications. Just as typical is the
combined duties of receptionist ,utility billings and/or other duties.
Finally, the argument related to "separation of duties" has been ongoing since local government .
began. In a perfect world all incompatible duties would be separated. However, as a past
employee of the Minnesota State Auditors Office, I can assure you that it is not always cost
effective to separate all incompatible duties. In some cases the cost is more than the risk (and
there are always other internal control methods or procedures available to prevent losses).
Although, it is not unusual to see an auditor recommend separation of duties, the
recommendation is usually accompanied by "whenever practicable".
Recommendation:
Council authorize hiring of Junior Account Clerk to replace retired employee using current job
description for Junior Account Clerk.
/!fA
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POSITION DESCRIPTION
Position Title:
Junior Account Clerk
Department:
Finance
Accountable to:
Finance Director
Positions Supervised: None
PRIMARY OBJECTIVE
Prepare and maintain all billings for sewer and garbage services and is the telephone receptionist
at city hall.
ESSENTIAL FUNCTIONS
Preparation of quarterly utility bills including: calculation of consumption, calculating amount,
computer input, computer printouts and reconciliation.
Recording payments for utility bills and reconciliation to receipts.
Answers inquiries and deals with the public regarding utility bills.
Prepares certification list of delinquent accounts.
Telephone receptionist for offices at city hall, directing calls and taking messages.
Prepares payroll for water board and is backup for city payroll.
Provides backup of other positions in the department and city as requested.
Codes and enters onto computer the daily cash receipts.
Makes deposits for other miscellaneous revenue.
Miscellaneous typing and other duties as assigned,
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
EDUCATION AND EXPERIENCE
A combination of training and experience substantially equivalent to graduation from high school,
preferably including experience in the use of various office machines.
KNOWLEDGE, SKILLS AND ABILITIES
.
Ability to establish and maintain effective working relations with others.
Ability to deal tactfully and courteously with the public.
Knowledge of office practices and procedures.
Ability to operate ten-key adding machine, typewriter and computer input (CRT).
Considerable knowledge of sewer and garbage services provided for answering inquires pertaining
to services and charges.
General knowledge of city government for inquires from the general public.
SPECIAL REQUIREMENTS
None.
TOOLS AND EQUIPMENT USED
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be .
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear,
use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and
arms. The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required
by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
.
. EXAMPLES OF PERFORMANCE CRITERIA
Utility billings prepared and mailed to citizens by time prescribed.
Accurate reconciliation of customer accounts to general ledger.
Accuracy of records dealing with cash and deposits of funds.
Providing information and answering inquires for customer accounts in a courteous manner.
Providing courteous and prompt telephone service to the public.
SELECTION GUIDELINES
Formal application, rating of education and experience, oral interview and reference check; job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position
if the work is similar, related or a logical assignment to the position.
.
The job description does not constitute an employment agreement between the employer and the
employee and is subject to change by the employer as the needs of the employer and requirements
of the job change.
.
.
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.
MEMORANDUM
TO: Mayor and City Council
FROM: Diane Deblon, Finance Director rfI~
DATE: January 16, 1998
SUBJECT: Replacement of Junior Account Clerk
Background
The Finance Department has one full-time junior account clerk position open due to the
retirement of this employee as of January 19, 1998. The junior account clerk has been helping
out in administration since the flood last spring. (Nile had requested this assistance). I can
understand how easy it may be to get used to the additional staff Council has previously
approved the hiring of temps for both administration (receptionist) and finance (utility billing).
The Finance Department is currently utilizing the services of a temp due to the junior account
clerk not having resumed the finance department duties.
Analvsis
Council has previously been informed of unresolved issues relating to utility billing. The
recommended utility audit will help identify the areas of concern and allow the City to focus on
practical procedural solutions that are in the best interest of the City.
In addition to the utility audit, something we can immediately do to affect the internal control is
a separation of the receptionist and utility billing duties. Attached is a letter from the City's
auditors that clearly recommends a segregation of the job duties to provide necessary
segregation of "incompatible job duties".
With the vacancy of the junior account clerk, this is an opportune time to correct the
incompatible job duties of telephone receptionist and utility billing. The Finance Department
functions should be totally separate from the telephone receptionist. The benefits are clear and
numerous. First and foremost, a separation of these job duties is necessarY to provide a
comfortable level of internal control. (The current situation does not provide any level of
internal control.)
A telephone receptionist would not have the finance/accounting skills necessary to competently
perform the required job duties, Or if they did, the pay would certainly reflect the higher skill
level and therefore include overpayment for that portion of the job related to telephone
receptionist (i.e. - separation of duties would be cost effective).
It does not sound very practical to move the telephone switchboard to the Finance Department
work station (as it was in the past 16 years). .
Further, as demonstrated by the recent discovery of irregularities, the utility billing duties require
the skill and ability level of a senior account clerk. Providing a senior account clerk
classification will allow further benefits as the entire department will have the same
classification and ability to segregate duties as needed for improved internal controL
As demonstration of the incompatible duties of receptionist and utility billing, we have
contacted comparably sized cities (New Hope, Red Wing, Robbinsdale, South St. Paul,
Columbia Heigh;s, Hastings, Chanhassen and Savage) and found that all have separate
receptionist and utility billing functions.
Further, as it was previously explained to me by Nile, with the new telephone system and the
direct dialing capabilities, there should be a reduction in the number of telephone calls reaching
the main switchboard that would allow more time for finance-related duties.
Conclusion
Attached is a letter from the City's auditors that clearly recommends a segregation of the job
duties to provide necessary segregation of "incompatible job duties" and I concur with the
recommendation of the auditors on this matter. This is certainly in the best interest of the City
as a whole to restructure the job duties and implement a system of internal control for the utility .
billing process.
Staff understands the financial constraints of the City and the inability to provide administration
with a full-time receptionist in addition to a finance department junior account clerk. Therefore,
we would suggest as a solution and to assist administration, that the City Council consider
replacing the junior account clerk position with 2 permanent part-time positions {senior account
clerk at 75% and cashier/receptionist @ 50%). The 1998 hourly wage budgeted for the junior
account clerk is $15.81. A review of cashier/receptionist pay for comparable cities is $10.00 per
hour for 1998. The Senior Account Clerk wage is estimated at $13.99 per hour. This provides
10 additional hours oflabor per week (i.e. total of 125%) and could be accomplished for
approximately the dollar amount finance budgeted in 1998.
Recommendation
Staff recommends the replacement of the junior account clerk with 1 permanent part-time
position of senior account clerk at 75% and I permanent part-time cashier/receptionist at 50%.
.
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FRG~"( LAWCO-3R.D
(T:-::no:. 15' 98 1.;:~I/'S7 15:::-;/'NC, 2:,e:-:J17~8.;3
,', LARSON
I...... ALLEN
'IIII \VEISH.t\IR
&CO.
A RtGlSTUfD l.J~1t.D UA8IUTT p~u~."
612-228-6300
Fax 228.6355
January 14, 1998
800 Minnesota World Trade Cert~r
30 East Sever,th Street
St. Paul, MN 55101-4910
Ms. Diane Deblon
Finance Dlrector
City of Stillwater
216 Nonh Fourth
Stillwater, MN 55082
Dear Diane:
As a follow up to our special internal control letter dated August 15, 1997, I am writing to clarify our
recommendation on page four entitled "Improved Separation and Systems Within the
Bi1l1ngtReceipts Process". That recommendation stated the City would improve accuracy and
efficiency by automating the utility billing process so the water commission's meter readings could
enter the sewer billing system electronically and that the utility billing function should be transferred
from the front desk to the finance department to provide important segregation of duties. In other
words, the billing function should be physically removed from the front desk collections process and
billing responsibilities should be removed from the front desk job description. We further
recommended, in our August report, that the finance department should reconcile the detail accounts
receivable ledger to the general ledger including tie out of billings, collections a..,d account
adjustments to an approved "adjustment" report.
A..ll of these procedures are imponant to provide necessary segregation of the incompatible duties of
billing/adjustments from the collection/receipts process. I have attached a copy of pages 4-6 of our
August 15, 1997 Jetter which also addressed Receipts process, Computerizing the Cash Register
System, Remitting of Water Payments Received at City Hall, Procedures for Accounts Receivable
Adjustment and Collection Efforts for Old Accounts Receivable.
Please do not hesitate to contact me should you wish to discuss these issues further and in greater
detail, or if I could be of assistance in the practical implementation issues involved in restructuring
the t.ltiliry billing and receipts process.
Sincerely,
~!,~
Prin<;lpall LOv~l OoveiOment Services
612\228-6300 E:d.. 2903
FROM LArrCC-BRD
(t"h':-\i 1":', d' O~; 1, ~: L!'lJ/ST. ! ~ ~ j/NO. 35601:-: 6~C .'
II_U,..) . " v"
o
o
Diane Deblon, City of Stillwater
August 15, 1997
Page 4
II \-'ioiarions of city policy regarding check C3.shing -- $20 limit and no Jrd party checks
.. System does not provide for approval of all adjusting journal entries.
· No defined coUection proc~
Utility bills turned over to county for propeny tax collection total about S20D,OOO per year
.
Permits often s.cnt with invoice rather than after payment is received.
Jf L1di....idual who reconciles bank has journal entry authority, acces.s.
· Indi"idual wt:o coUects spedal assessments also records the transaction and has journal entry access.
(All t~ phases of transaction rest with one person.)
· Sy-3tem of billing, tracking, and collecting miscellaneous aCCOunts receivable is somewhat hapha.zard.
No subsidiary billing ledger. (New employee in this area is aggressively addressh"1g this issue.)
· Checks for athletic fic:Id deposits held by Park Department.
II Blank checks are accessible by any employee and there is no formal process to account for all sequential
check numbers.
· One individual compute3 payroll, prints checks, enters payroll in computer, distributes payroIlchecks,
and s~ up new employees in the computer.
· Bank reconciliations are not reviewed and approved.
RECOl'rThIENDA nONS:
· Improve separation and S}'3tems within the billing/receipts process:
Automate utility billing process so that water commission's meter readings enter sewer billing
system electronically.
.
BENEF1T: Accuracy - Under current merhcd, all meter readings are manually entered.
Efficiency - Under current method, this process takes 40 hours
T r-~sfer utility billing function to fin~ce department (Co!Jsider using Je:mifer to do all bi!ling
utirj~ies as well as misc. accounts reci::ivable billing.)
BENEm: Impro'..ed segregation of duties
r
v
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.
.
f~C!v: i.AWCC,- SRu
(tj~);Ci:. 141gB 14:d~/S~, 14 41./};C. 35e.C;~7i;3~:~: F
>
I.
o
o
Diane Deblon, City of Stillwater
Augr..lst 15, 1997
. P~5
.
R..ee<>ncile or tie gallons to water coIIurussion records.
BENEFIT: Ac....-uracy.
.
Finance department to reconcile detail accounts ret;e1vabJe ledger (utility and mise) to general
ledger, including tie-Qut of biIlings to general ledger, collections to cash received reports. and
aCcount adjustments to approved "adjustment report"
BENEFIT: Separation and accuracy
All re--...eipts should be handled by front desk.
Endorsement stamp on all checks at time received.
Prenumbered receipt:! system should be used for all cash and chet;ks re;:eived. Front desk
to receive copy of misc. r<<:eivables billings, so cash can be applied correctly when received
BENEFIT: Separates receipts function from billing.
.
Computerized cash register system should be coo3idered and may replace prcnumbered receipts
in certain C<tse5.
.
BENEF1T: Separation of record keeping and transaction execution. Accour.tability for sequence
used.
R.errit water payments reccived at City Hall to water commission by check at reasonable
intervals.
.
BENEFIT: Separation and rMuc.ed !eye! of cash handling by employees
Establish procedures for account$ receivable c.djustments.
,.
Penalty Abatements: Front desk to request, finance manager to approve, billing person to
record credits.
ACCount Adjustments: Finan~ manager to request council approYaI. BiIIing person to enter
orJy upon rt:Ceiving evidence of Council approval.
Upon balS!Jcing the ca.sh drawer, front desk should submit all receipts, all rc:nittance advices, and
deposit slip copy to finance department for re'.iew (correct credit coding, etc) and matching to
bank statement.
BENEFIT: Separation
.
F;{CM ~f.WCC-2RD
mco; iJ:. : 4' 98
14;~4/'S~. i4.4i/"NC. '356C1-'~;j~:~
o
o
Diane Deblon, City of Still~ater
August 15, 1997
Page 6
Discontinue ncreboo1dsteno pad system at front desk. Implement cash register or utilize reg'.J!ar,
prenumbered r~pt sequen~.
BENEF1T: Impro,,'ed acrountabihty.
Increase collection efforts by review of aged accounts reccivable trial balance and use of
appropriate colI~tion tools such as: collection CJ.!ls, interest charges, service charges, or second
notices.
BEl".fEFJT: L-nprove cash flow.
;, E~lish pciicy forbidding removal of any City records from City Hall without pennission from CiTY
Admi!ustrator Of Finar.~ Man.ag~r.
BENEF1T: Reduces 09IXlrtunity to manipulate rl:COrds or eliminate evidence.
a Reitrnlte policy regarding check cashing and finance department to hold front desk accountable for al1
cash "paid-outs..
BEl'fEFfT: Reduces frequency of removing cash from Ci!y.
Reduces likelihood of bad checi' losses.
II Finance :\!anager to revkw, initial and retain a copy of a general journal entry report.
BENEFIT: Counter corrtrol for access that other employees have to enter journal entries
· Sepanrte duties related to collection of special assessments.
- AIl payments to be made at front desk
BENEFIT: Separation of duties.
· Disbursements clerk to keep blank checks under lock and key--limited additional access.
BENEFIT; Reduced expo5Ure to theft by check for~ry.
· Bank r~on<iljation to be reviewed and initialerl by Finance Manager or assistant Reconciliation
preparer to initial thatbanJ< transfers and charges were scanned for reasonableness, a.'1d that canceled
checks were scanned for appropri2te:Jess as to payee, signature, ami endorsement
BENEFIT: Deterrent effect regarding improper disbursement and transfers
~ ~
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Memorandum
To: Mayor and Council
From: Modi Weldon, City Clerk
Date: 01/16/98
Re: Addendum to May Township Fire Contract
City Attorney Magnuson will provide the Addendum to Council on Tuesday night.
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---------------
MEMORANDUM
TO:
City Council
FROM:
Steve Russell, Community Development Director
Klayton Eckles, City Engineer
DATE:
January 16, 1998
SUBJECT:
Comments on Manning Avenue Connection EA W
The attached resolution and comments are presented for council review and approval for
submittal to Washington County and the Environmental Quality Board.
RECOMMENDATION
Review and approval.
-'.'
l
RESOLUTION NO.
.
RESOLUTION COMMENTING ON THE ENVIRONMENTAL
ASSESSMENT WORKSHEET FOR MANNING AVENUE CONNECTION
WHEREAS, Washington County is contemplating an extension of Manning Ave. S. ofHwy 36 and has asked
for comments on the Environmental Assessment Worksheet which has been prepared for the four alternatives,
including the no-build option, and;
WHEREAS, the Stillwater area lacks adequate north/south transportation routes, and
WHEREAS, the county comprehensive plan has identified Manning Avenue as a significant northsouth
transportation route in the county, and surrounding communities have developed transportation and
development plans based on this plan, and;
WHERAS, the City of Stillwater experiences excessive cut through traffic, congestion, noise and air pollution
in neighborhoods due to the lack of significant north/south transportation routes, and;
WHEREAS, Stillwater has identified specific areas, including Deerpath and Brick Street where north/south
travel is using local roads for commuter travel and county staff has been involved in this discussion, and;
WHEREAS, the Manning Avenue extension would provide significant relief to Co Rd 5 and local streets
experiencing cut through traffic, and;
"HEREAS, the Environmental Assessment Worksheet discusses storm water runoff and proposes limiting
runoff to pre-development levels, and;
WHEREAS, the City of Stillwater has identified methods of protecting the environment, including Brown's
Creek, from degradation due to storm water runoff in the Stillwater AUAR.
NOW, THEREFORE, BE IT RESOLVED by the Stillwater City Council that:
I) The County eliminate the no-build option from the selection process based on the negative impacts to
Stillwater and surrounding areas. As an alternative, identify specific solutions to all of the problems and
issues associated with the lack of a significant north/south route through the Stillwater area. The EA W,
in its current format, does not deal with the indirect negative impacts of the no-build option.
2) Washington County set limits on Storm Water discharge that meet the criteria set forth in the
Stillwater AUAR study of the expansion area,
3) Washington County begin acquiring the right-of-way to complete the Manning Avenue extension to
insure that the selected alternative can be built.
Adopted by Council this 20th day of January, 1998.
.
Mayor
Attest:
City Clerk
"
The RGU has addressed the EA W adequately with the following comments and
exceptions:
.
Item 6 - Proiect Description. The EA W considers three build alternatives or one no-
build alternative. In this section and throughout the EA W insufficient information is
presented on the environmental impacts of a no-build selection. The impacts of the no-
build alternative on the current transportation system are significant but not as obvious
and more difficult to quantify then the three build alternatives. No build impacts would
include a gradual decrease in the level of service of the existing wall systems, eventual
diversion of county road traffic onto local streets not designed to carry the traffic. This
will result in the degration of adjacent residential neighborhood. This situation currently
exists along county roads that run through city neighborhoods.
Congestion increases air pollution, noise and the general quality of life results. The
impacts of a no-build option are incepit and long term. The EA W does not adequately
address these impacts.
Item 18 - Surface Water Run-off. Extensive Environmental Analysis has been
completed on the impact of surface water runoff on Brown's Creek in the AU AR for the
Stillwater Expansion Area portions of alternatives 1,2 & 3, all located in the Browns
Creek Watershed. Runoff impacts to the Watershed should be minimized consistent with
mitigation plan in the AUAR.
Item 28 - Compatibility with Plans. The recently adopted Washington County .
Comprehension Plan describes the importance of Manning Avenue as the backbone to the
county road system. An objective of the plan is to provide for road continuity. The
transportation section of the Comprehensive Plan provides policy direction for the
annexation of a Co. Rd. 15 extension between TH36 and TH5.
The purpose of the EA W is to provide information on project impacts and not necessarily
make a selection of project alternatives. From the analysis it appears that alternatives 3
and 2 in that order have the greatest merit for further consideration. Without the selection
and protection of a Manning A venue extension corridor. The opportunity to
economically address future county transportation needs could be lost.
.
.
Memorandum
To: Mayor and Council
From: Modi Weldon, City Clerk
Date: 01/16/98
Re: Update on territorial prison site
Community Development Director Russell had not received the necessary
information at the time the packet was prepared. He will provide information to
Council Tuesday night.
.
1
~lR'Of,{ MESSERLI & KRAMER P A
(MON) 1.19' 98 15:01/ST. 14:57/NO. 4860012242 P 2
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M~.,.,T$O'l'A. WISCONsIN, low..,
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C'.ol.onoo....vo ILt.IliCf.S
ArrORNrA IJ: LAw
l.1::M:Ut; Of MINNESOTA oms :~~,
Sum; 150, 145 UNlYKllSJ"rr Avn-."UI: WtsT
S"1: rAur, M/M-.1'..sQTJ. S5103-2044
TEUl'rro;'IE (6Jl) 118-9757
FA(.sv.tU (611) 128-9787
proIaBIonaI ti:l<lciatioo
WXlTY.ll\ DtRr.cr DIAl NV'MlIDl
672-3614
lllOO BTTH STlIUT"f OW2llS
150 Solllll Firr<l S'J'l(J;b,
MINNEAPous, MlNNt;SOTA 55'101-1118
TFJ.I'.PJlQN1: (611) 672-3600
FAC:;ll>lIU. (612) 672-3777
e-mail: jlang@mandklaw.com
January 19, 1998
Mr. Steve Russell
City of Stillwater
216 North Founh Street
Stillwater, MN 55082
'vlA FACSIMILE 430-8810
RE: Stillwater Radisson Hotel & Suites
Dear Mr. Russell:
.
This letter is in response to your inquiry regarding the status of the above-referenced project. As stated in
the past, one of the roadblocks to closing on the above-referenced project was determination regarding the
federal historic rehabilitation tax credits. Enclosed please find a letter r received on January 15, 1998,
from the United States Department of Interior National Park Service, providing us preliminary
determination of those credits, I have forwarded that letter to the Joint venture group in New York for
their determination as to whether the letter is sufficient for their purposes. Even though the National Park
Service cannot provide fInal determination until the project is completed, normal parlance is to seek a
preliminary determination prior to construction. As you can see from the letter, there is still some issue
with the windows. A prototype window has been installed and we have detennined that is the window we
intend to use at this point. However, the letter srates chat the windows must be of a different nature.
After discussing the matter with our architect, I do not believe this will be a problem, but I do not know
whether the joint venture group will want a revised determination on that window prior to proceeding.
The only other item which appears to be a significant problem is approval of the management company.
We had not negotiated that piece of the puzzle pending a determination as to who would be the capita]
provider. We felt it best to leave that open so that the capital provider coulu approve the management
company. The joint venture group has asked that we h;lVe the management company approved by them
prior to going forward to close this matter, as opposed to leaving it subject to their approval in the end.
We have chosen a management company to negotiate with and are in the process of final negotiations.
.
FROM MESSERLI & KRAMER P A
January 19, 1998
Page 2
(MON) 1. 19' 98 15:02i{ST. 14:57/NO. 4860012242 P 3
We do not believe the above items will prolong this process beyond February and ask your continued
patience while we complete the process.
It is my understanding that there is a Cicy Council meeting scheduled for Tuesday nighc, January 20. 1
will not be able to attend. Hopefully, Mr. Michael Borum will be able to attend. We ask that you
provide us another one-month extension on the agreement. If you need any additional information from
me or Mr. Borum, please feel free to contact us.
Very truly yours,
cc:
Mr. Michael Borum-by fax
317899~J
I~-. . c'''',
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~R6}l'MESSERLI & KRAMER P A
(MON) 1.19' 98 15:02/ST, 14:57/NO. 4860012242 P 4
.
United States Department of the Interior
IN R21LY"~ TO:
NATIONAL P ARK ~ERVlCE
P.O. Box 37127
Washington, D. C. 20013-7127
H30(2255)
.'j.
January 7, 1998
,., . :
\lv'
~
John W. Lang
Territorial Coalition Inc.
Ste. 1800, 150 S. 5th St.
. Minneapolis, MN 55402
PROPERTY; Mianesob TerritoriaVState Pri80D, 606 North MHin SL, Stillwa<<:r. MN
PROJECT NUMBER; (1961)
TAXPAYER ID NUMBER: 41-1799916
Dear Mr. Lang:
The National Park Service has reviewed your Historic Preservation Certification Application - Part 2, and
has determined that the proposed rehabilitation project described in the submitted documentation will
meet the Secretary of the Interior's Standards for Rehabilitation, provided that the following conditions
are met:
. 1. The windows on the south elevation of the three story building shall be repaired unless documentation
is presented that the;: majority are beyond repair. If replacem-:nt is determined to be n~essary, the new
windows shall be wood with true divided lights. The replacement windows shall match the size, design,
proportions and profiJes (stites, rails and muntins) of the existing window. The inserted level shall not
visually impact the exterior appearance of the windows. All glazing shall be clear;
2. Historic doors shall be repaired or replaced to match including clear glazing and true divided lights;
3. Balconies proposed for the south elevation shall be eliminated;
4. The new iobby ~onnector shall be as transpm-ent as possible aod tIl~ uild.;rst.alldin~ of the :>cparf$tion
and exterior aspect of this area of the structures shall be maintained;
5. Cleaning of exterior masonry must be accomplished using the gentlest means possible without
damaging the surface of the masonry. ( There a number of areas where the masonry appears to be in poor
condition and excessive cleaning may further compromise the historic fabric.) We recommend that
speciflcstions and test cleaning samples be reviewed and approved by the State Histonc Preservation
Office before proceeding with this work. Good quality overall and close-up color photographs of the
masonry showing the appearance of the masonry before and after cleaning must be submitted with the
request for final certification. Bc:cilU:le the structures may have been painted historically, strongrconsideration should be given to this alternative.
.
FROM MESSERLI & KRAMER P A
(MON) !. 19' 98 15:02/ST. 14:57/NO. 4860012242 P 5
~.~ "'1-
This approval does not extend to details which have not been submitted for review and approvl1t to the
State Historic Preservation Office and this office nor to conceptual elements which have not been
detailed and reviewed. Federal regulations governing this progrwn require evaluation of entire projects.
Therefore, review of future work by this office and the State Historic Preservation Office will also
encompass all work proposed or C<Jmpleted up to that time. This approval may be superseded if it is
found that the DveralJ rehabilitation does not meet the Secretary's Standards. Please submit the
additional iofonnation regarding future details 85 soon as available for review to ensure conformance of
the overall project with the Secretary's Standards.
.
Material submitted for conformance with the conditions should be submitted to this office through the
State Historic Preservation Office. This office will review any additional material relating to the
conditions as soon as it is made available. Any substantive change in the work as described in the
application should be brought to our attention in writing prior to execution to ensure continued
conformance to the Standards.
This letter is a preliminary determinafion, since a formalllcertification of rehabilitation" can be issued
only to the owner or qualified lessee of a "certified historic structure" after the rehabilitation work is
completed, To request certification upon completion oftbe project. a Request for Certification of
Completed Work, interior and exterior photographs of the completed work, and documentation of
fulfillment of the above conditions should be returned to this office through the State Historic
Preservation Office. An OD5itc inspection of the completed work by an authorized representative of the
Secretary of the Interior may be undertaken prior to issuance of tIle final certification of rehabilitation.
If you have any questions, please call the State Historic Preservation Office or Jason Fenwick at
(202) 343-9531.
~.~
M;chael J. Au..- (1-
Technical Preservation Services Branch
.
Enclo~
cc: MN SHPO
Mark Finneman, 2324 University Ave #109, St. Paul, MN 55114
lRS
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Memorandum
TO: Mayor and City Council
FR: Steve Russell, Community Development Director I---
DA: January 15, 1998
RE: Consultant Fees for Recreation Center Park and Ride Lot
MnDot and the Met Council have verbally committed to pay $20,000 for consult design service
and $320,000 for construction ofthe parking improvements for the park and ride lot. The project
would entail complete construction of the lot, construction of a bus shelter and heavier road
sections. As discussed, MnDot/Met Council would pay the city the amount and the city would
direct the work through the recreation center contractors.
A meeting was held January 15, 1998, where all agencies verbally agreed to their commitment to
the project. To get the project going, plans for the improvements will have to be prepared. The
cost of plan preparation is estimated to be the actual costs not to exceed $20,000. This amount
will be paid by MnDot or the Met Council.
Recommendation: Approval of contract for design services not to exceed $20,000.
Attachment.
ANKENY
KELL
ARCHITECTS
December 19, 1997
Steve Russell
Community Development Director
City of Stil!T~~/~ter
216 North 4th Street
Stillwater, MN 55082
RE: St. Croix Valley Sports Complex
Master Plan Parking Expansion for Park and Ride Shelter Project
Dear Steve:
We understand the City of Stillwater desires to expand the construction contract to include all parking to the
south of the area included in the existing phase I construction contract. This portion of the parking lot is to be
rough graded under the current construction contract for the project. The additional cost will be determined
when documents are completed. The construction cost is roughly estimated at $120,000 to $140,000 (145
stalls).
AKA proposes to perform the necessary design work at the same fee as in the AlE contract (6% of the
construction cost). AKA agrees to work on an hourly basis not-to-exceed the above percentage of the
construction cost amount. The scope of work would include all civil, mechanical, electrical, and architectural
work including construction administration.
We understand that Metro Transit will participating in the Park and Ride Bus Shelter. We believe this could
have a positive impact on the site plan if it is located in a location that will enhance circulation and
incorpor~te the architectural vocabul<lry of the project in its design.
We look forward to working with you on this project.
Sincerely,
ANKENY KELL ARCHITECTS, P.A.
f=LfF , ATES
Tim Stefan, AlA
Duane A. Kell, F AlA
821 RAYMOND AVENUE SUITE 400
ST. PAUL, MN. S5114
61 2 645-6806
612645-0079 FAX
ARCHITECTURE
INTERIOR DESIGN
PLANNING.
.
.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Sue Fitzgera]d
DATE:
January 13, 1998
SUBJECT:
Purchase of City owned land for parking for Len's Family Foods
The Council previously requested a report on the availability and zoning status of the
City owned site. The site would be used for grocery store customer parking. The land is
used as a park/rest area. Last spring volunteers installed about ten new trees and two
perennial gardens (Len volunteered his employees to keep the new vegetation watered all
season), the City Chamber furnished a handmade wrought iron trash receptacle and a
wrought iron park bench. The parks department installed a picnic table.
Parking requirements for a convenient store in the zoning ordinance is five parking
spaces per 1000 square feet of gross floor area. The business currently has five off street
. parking spaces 21 spaces are required.
The grocery store is in a residential neighborhood zoned RB (Two family). The City
owned land is directly east of the business and adjacent to a residential home. For
parking lots in residential districts, a 30 foot landscaped setback is required. A standard
parking lot design would require 40 feet of paving. The lot would visually impact the
residential area and would further commercialize the area. The Comprehensive Plan call
for the preservation ofresidentia] area along streets such as Myrtle, Owens or Greeley.
If the Council decides to consider selling the parcel, a Notice of Sale and public hearing
would have to be held. A 4/5 vote of Council members would also be required for the
sale.
It is estimated the value of the property is $15,000 - 20,000.
Recommendation
For Council information only.
Attachment
Map
.
-..-.- .
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W
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2 1 <.9
~ (0087) (0088) ~
126 126
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126 126 I121W R2tW R20W
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126 126 5
10 9 Vicinity Map
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126 126
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0 66
Scale in Feet
(0113) 2 (01'12) 1
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126 126
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126 PhcHl. (112) 430-6S7S
P~_I.""'mI...lhl'OUll":~.1'.1'"
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.
.
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: River valley Arts Council-
Request for financial support
DA: January 16, 1997
Discussion:
At the meeting of January 13th the Council reviewed a request for financial support from The
River Valley Arts Council ("RV AC"). The RV AC is requesting $2500 for general operating
support. The Council directed staff to determine the following (the answers follow the
questions):
1) Does the 1998 budget include funds for RV AC?
Answer: The budget does not specifically include funds for RV AC.
2) Has the City provided assistance to RV AC in the past?
Answer: The City provided funds in 1996 ($1500) but did not provide assistance
in 1997 (and as indicated in 1) above did not specifically budget for RV AC
assistance in 1998).
3) What other agencies/local governments provide funding support?
Answer: See attached list of 1997 contributors. RV AC is in process of soliciting
funds for 1998 (i.e., actual contributors to be determined).
I have stated that the City did not budget specifically for RV AC funding. However, some
contribution could be considered as part of the miscellaneous budget that the City maintains
during the course of the year for requests such as this or for unanticipated expenses.
Recommendation:
Council consider funding request from River Valley Arts Council.
/;(fi
81i15i1S9S 13:47
f,12439155f:l
RUAC
FAGE 131
.
RIV"R V'l.U'Y ~
,1\RrS C'OUNUl.
.
:1.
Fa~ ,
January 15. 1998
Morli Weldon
City of Stillwater
216 North 4th Street
Stillwate.r, MN 55082
Dear Morli:
Attached per your request is a 1997 River Valley Arts Council Grant Status report.
This report shows all the Grants for either General Operating Support or
ProgramIProject Support for the entire year of 1997. I also included the amounts
received and date received.
Please can me at 439-1465 if you or the CmIDcil have any questions or need more .
infonnation on our organization. We appreciate your consideration of our request of
support.
R~af<IS,
~ r((t>q~deRs
Nance J. Anders
Administrator
Attachment
PO BO.'< 701
STIlI.WI\HR. MN 55()~2
(hI2) 4."\9-1465
1'/, x: ((, 1:'1 4,19- t ~6(J
.
,
01/15/1~98 13:47
RUAC
E124391560
-.
Shee11
.
1997 RIVER VALLEY ARTS COUNCIL
GRANT STATUS
Name IT 19t7 Fr~J.ct ~ount & Date Rc:'d
Andersen Foundation GaS (General Operating Support) $3,500 Jen-97
GOS $3,500 Oct-97
Bayport Foundation GOS $1.500 Oc1-97
City of Oak Park Heights GOS $1,000 Aug-97
Hugh J. Andersen Foundation GOS $1,500 Feb-97
MAHADH Foundation Gas $2,500 Jan-97
Marg8ret Rivers Fund GOS $6,000 Nov-97
St. Croix Foundation GaS W2Q Dec-97
TOTAL GtO GRANTS $22,000
. Firster Bank. Stillwater Art Crawl $1,000 JUI-97
School Arts Program (lily} $1,500 Jan-97
Metropolitan Reg. Arts Councll Art Crawl $2.000 S.p-97
Communications Plannsr $4,500 Oct-97
NSP Foundation Schoof Arts Program (lily) $1,500 Feb-97
Target School Arts Program (Afton-Lkd) $1,000 Oct-97
Hubbard Foundation Sehool Arts Pl"OQram (Afton-Lkd) $1,500 Dec.97
United Arts School Arts Program (lily) $1,3&1 Apr.g7
School Arts Program (Afton-Lkd) l1...Q.Q2 Oec-97
TOTALPROUECTGRANTS $15,361
TOTAL G/O & PROJECT GRANTS 1997 $31,381
.
Page ,
PAGE 02
,
RIVER VALLEY ~
ARTS COUNCIL
.
t ~:~=-;:~:., ";',.: -: .~~:~.
.
10 December, 1997
Mayor Jay Kimball
City Hall
City of Stillwater
216 North Fourth Street
Stillwater, MJ.\T 55082~4802
Dear Mayor Kimball:
On behalf of the River Valley Arts Council (R VA C), I am pleased to submit this request to the City of
Stillwater for $2,500 in general operating support. Past support from the City has been instrumental to
RVAC's growth has made possible countless cultural programs in the S1. Croix Valley. Thank you.
As you know, RV AC is a community based, volunteer operated, multi~disciplinary arts organization that
serves the S1. Croix Valley and eastern Washington County. Founded in 1993, RVAC was created in
response to the need for an organized approach to nurture and build a solid, vital, and accessible arts
network and arts programming that would serve the entire community of the S1. Croix Valley. Ihe year
1997 finds RVAC in a position of growth and planning for the future. Ihe enclosed Case for Support
outlines our exciting new programs and tells of our work with community constituents to expand existing
programs. The services, activities and programs outlined in our request will only live up or exceed what .
you ,vill come to expect from the River Valley Arts Council: inclusive, accessible, high calibre, innovative .
and responsive programs for our community.
A general operations gift of $2,500 from the City of Stillwater will play an important role as we expand
the number and scope of our services and programs to the community. R V AC is truly a grassroots local
arts agency and we believe that the community must support our own artists, involve people in our own
community, and encourage participation in the arts for everyone where they live. Four compeIiing reasons
that the City of Stillwater should continue to support R V AC are:
L Financial support of the arts from State and F ederai funds is neady non-existent in Washington
County. \Vashington County was not served by state or federal funds until four years ago when the
Metropolitan Regional Arts Council began its re-grating program; in total, less that 1 % of state arts money
has been allocated to the entire County. Governor Carlson's recent allocation of funds to arts
organizations may bring a few more state dollars to the County, however, the need is still great.
Regarding private contributions from corporations and foundations, even though the Twin Cities is known
nationally for its strong philanthropic support of the arts, rarely do the major art contributors fund
organizations outside the Twin Cities. All corporate and foundation support received by R V AC is from
organizations in the area.
PO. BOX iO]
STILUV.-\TErZ. i\1:\i :,):,)()~2
(h I..:'.) .13LJ-14():')
.
RIVER VALLEY
ARTS COUNCIL
~
~
.
. ~, " -. . - .' ~ <-.- ,';;
City of Stillwater
Page Two
2. Artisticaiiy _ The Washington County area is home to a large number of artists, many with regional
and national reputations, who report long residency in the area; a survey conducted in 1992 estimated that
approximately 180 artists lived and worked in the area, with approximately 60 considering themselves
professional artists. Artists are not being served by resources available in the Twin Cities and need to look
to their peers and resources in our community for support. RV AC programs work to serve artists through
networking programs for artists, the School Arts Program collaboration with Stillwater School District,
and through printed materials, such as the quarterly Arts update Newsletter. .
3. Geographicaliy, Washington County is 60 miles long and for many residents this distance presents a
barrier to traveling into the Twin Cities for arts experiences. We need to create a sense of our o"'-'ll artistic
community; one where we can make the arts a part of our daily lives, not something that requires a special
trip out of town and into the Twin Cities. Another challenge unique to our vast service area is the fact that
there is not one definitive information source that serves artists, arts groups and members of the
community when they are looking to participate in the arts in our community.
4. Innovation and Initiative _ RV AC is utilizing existing infrastructure in the area and creating
opportunities for more involvement in the arts for people of all ages, races, economic background, etc.
Two fine examples are outlined in the attached proposal: The Stillwater Art Crawl, held in conjunction
with The Taste of Stillwater; and the School Arts Program in coilaboration with Independent School
District #834.
.
R V AC is a central arts agency which exists to serve as the catalyst for the community to realize it's
inherent historic and contemporary cultural vitality and significance. RV AC is now an established
mechanism for organized arts advocacy and artistic opportunity in the Valley. We estimate that more than
12,000 people will have directly participated in RVAC programs during 1997. Community participation
ranges from seniors in our writing series to art education for students by artists from the area to the
successful Stillwater ArtCrawl held this past June in conjunction .vith the Taste of Stillwater.
In addition to the Case for Support, enclosed for your information is R V AC's 1996 Annual Report, current
year's operating budget, a list of the Board of Directors, as well as a sampling of our printed materials. As
you review the proposal and support materials, please call either of us if you have questions about the
River Valley Arts Council or any of our programs.
A general operations gift of $2,500 will be a meaningful contribution to R V AC and will support existing
programs and it will be a wise investment into RV AC's future. The long term benefits of a culturally
wealthy community are deep and vast; RV AC is serving Stillwater and surrounding areas as the conduit to
organize, network and communicate the arts in our community, now and into the future.
Thank you for your past support and for your thoughtful consideration of this request.
.
Sincerely,
~~(~ t{v~b
Vice Chair
436-8906
[,C). BOX to I
5TILL\V:\TER, l"v10i 550S2
((1] 2) -lJll-l-llJ.7
~~fYU-L (2wUY5
Nance Anders
RVAC Administrator
439-1465
RIVER VALLEY ARTS COUNCIL
CASE FOR SUPPORT
Organizational Background .
Ihe Kiver Valley Arts Council (K V AC), based lD ~tIl1water, serves a major portIOn of washington County
and IS the only central arts orgarnzation lD the area. The CounclllS four years oid and the Ullrial phase IS
compieted, with an organIZational base, effective and active board leadership, and sound fiscal
management. K V AC has worked with the community to provide arts programs and services, such as
artIsts networkIng, a community art crawi, art educatIon programs for youth, and a quarteriy newsietter
and art calendar. We depend on voiunteers to carry out these actI'vltIes.
'1 he need for an arts councIi emerged from a comprehensive 'lask Force study (I ~'J2) that was
underwritten by The Saint Paul Foundation. The Task Force was made up of area artIsts, busmess leaders,
government officials, representatIves from the phiianthropic community and concerned citIzens, ail of
whom met to assess the artistIc needs of the St. Croix Valiey. ConciuslOns from this needs assessment
found great community support and need for an arts organization like K V Ac.
K V AC is a community based, voiunteer operated, muiti-disciplinary arts organization. It was created in
response to the need to build a solid, vital, and accessibie arts network and program that unites artistic
efforts and serves artIsts and residents living in the many commururies of the St. Croix Vailey. with more
than 200 members to date, and a mal ling list weli over 2,000, K V AC is an established, accessible
mechanism for organized arts advocacy and artistic opportunity in the Valley. In additIon to our
membership base, other financial support is provided by a number of iocai corporations, foundations,
local businesses, and governmental agencies,
Decisions Makers and Group Structure
The volunteer Board consists of 16 members-comprised of artists, business peopie, arts advocates and
commuruty members--and is organized in a sub-committee structure that encompasses our internal
operations and our external pubiic programs. Suzann Brown is the board chair and oversees the five
standing sub-committees of the board: Finance and Development, Programs, Marketing, Facilities, and
Membership & V oiunteers; each committee is chaired by a board member and inciudes community
members in addition to other members of the board. Sub-committees meet as needed.
.
The executive Committee of Board Officers meets monthly to review current priorities and programs.
The agenda for the full board meeting is set by the txecutive Committee and the structure of the monthly
board meetings are established througb sub-committee reports and necessary actions. Guest speakers are
otten invited to board meetings as the interest in board development and efficient pianning is always a
priority. K V AC is a volunteer orgamzation that has a pan-time administrator. K V ACs board IS tilied
with committed, hard-workIng volunteers, WIth a great cross-section of talents and expertise, plus a lot of
energy. each member is fully engaged and playing a vital rote at K V Ac. A board list is attached.
RV AC Programs and Services for the Community
K V AC works with the community to plan mnovanve programs that are responSIve to communIty needs:
hIghlIghts of lyn activities and programs are:
---to
Arts Education
K VAC and ~nllwater ~choollJlstnct :)34 have Jomed forces for the last three years to present an
art education program that utIlIzes regIOnal amsts as Instructors In the classroom: The School
Arts Program (formerly knO\';11 as Artists as Neighbors). More than 1,000 students partlClpate III
the program each year, and more than 2.000 pamcipare In the culmInatIng Art raIr at year's end.
.
J
RV AC 0 Case for SUDoort 0 Paqe 3
-.
The Artists Networkina Series
b
This program was designed to fill the tremendous need voiced by artists to provide a network for professional
growth and support to artists that live in the community. This informal focus group presents the opportunity for
artists to discuss their work, lend support to each other, and propose various projects, ideas and collaborations
within the commuruty.
.
--t
Arts Update
Arts Uudate is K V ACs quarterly newsletter that profiles area artists, lists various area grant making programs,
reVlews/critiques artIstic presentations, lists cultural activities/programs in the area, etc. (two issues are enclosed).
It includes a pull-out community arts calendar iisting ail cultural activities taking place in the Valley. It not only
provides up-to-date news on cultural activity in the area, it's also a resource for artists that looks for ways to work
WIth the community and to community members searching for opportunities to incorporate the arts into their lives.
Arts Update is the only comprehensive arts publication ill the area. Circulation: 2,000+.
K V AC has a soiid track record of presenting quality programs and events for the community effectively and efficiently. It
IS estimated that 12,000 people have directly participated in R VAC programs during 1YY7 with anticipated growth during
lYY~. For example, K V AC and Good Samaritan Nursing Care are collaboratively planning an artist-residency program
to serves senior citizens in the VaHey.
Focus for 1997: Effectively reaching the Community
After c~nsiderable discussion at the board level during the past year, a priority has emerged for K V AC: focus on
unprovmg our communications efforts with artists, human service groups and the general public. Community response has
been so positive toward R V AC and our programs have been so successful that our communications efforts need
strengthening to provide adequate support to keep pace with our growth. The board agreed that the best way to accompiish
.~s is to hll:e a cons~ltant who is familiar with the arts community and knOWledgeable about working with a wide variety
commuruty constItuents.
K V AC has received a generous grant for this project from the Metropolitan Kegional Arts Council. A wide search was
conducted and an able and terrific candidate was found in Pat Hanson, a Stiliwater resident. Pat will work with K V ACs
board sub-committees to assess how we can best communicate with the diverse audience we have, which is especially
challenging due to our large geographic service area.
The Community Outreach Pianner wiil be out in the community having extensive interviews and discussions with artists,
community ieaders, local arts groups, non-arts groups inciuding human service organizations, senior and youth groups, to
name a few. At the end of this process, a plan that documents results from interviews and focus groups wiii be compiled,
induding a iist of critical issues and recommendations that will best guide R V ACs communications efforts and
community relations in the future. The consultant wiii meet with the board intermittentiy to reflect on impiementation of
the pian.
Summary
'the iist of accomplishments in R V ACs four years of existence demonstrates effective and efficient leadership and reflects
the community support that wants and needs its existence. What we have learned since 1 YY3 is that the 1 YY2 Task .Force
study property assessed the artistic needs for the St. Croix Valky. In lYY7, the need is even more evident than before:
through the work of the Kiver Vaiiey Arts CounCIl, we are now 10 communication with members of our community.
Through listening and coiiaboration, R V AC is able to articulate and identify the need and respond to it through innovative
programs and semces for varied constituents we serve over the many communities that comprise the St. Croix VaHey.
On behalf of the Hoard and members of the J{lver VaHey Arts Council, we thank you for your thoughtful conSIderation of
.is request and we iook forward to your support of this vital. growing organIzation.
I-OVER VALLEY ARTS COUNCIL BOARD MEMBERS
Chair, Suzann Brown
Vice Chair, Molly LaBerge
Treasmer, Christine Dwyer
Secretary, Susan Supina
Board of Directors .
Mark S. Balay
Balay Architects
430-3312
226 East Myrtle Street
Stillwater, MN 55082
12.31.99
Jay Huber
Graphic Artist, JGB Design
35l.i920
424 North 4th Street
Stillwater, lvfN 55082
12.31.99
Julie Bennett 12.31.99
Public Relations Director, Good Samaritan
439-7180
2065 Oak Glen Trail
Stilh....ater,!vfN 55082
Carole King
Legal Consultant
351.9403
220 East Myrtle Street
Stillwater, MN 55082
12.31.99
Rachel Bliss
Artist! Art Teacher
439-6996
160 South Fourth Street
Stillwater, rvfN 55082
12.31.99
Molly LaBerge
Founder, COMPAS
436-89<)6
16060 Quality Court
Lakeland, MN 55043
12.31.99
Suzann Brown 12.31.97
bvestment Banker, Firstar Bank, Stillwater
439-3612
2390 Overlook Court
Stillwater, MN 55082
Kathleen (Kate) McGhee ]2.3 1.97
Music Director, Stonebridge Academy
351-9613
21 04 West Orleans Street
Stillwater.?vfN 55082
Cecily CaLlahan-Spaulding
ArtistIWriter
433-5391
20600 St Croix Trail North
Scandia, MN 55073
12.31.98
Dave Spencer
Attorney, Briggs & Morgan
334-8484
9987 Arcola Court
Stillwater, MN 55082
12.31.99
.
Christine D'^'Yer, CMA 12.31.99
Accountant, Cub Foods Corporate
866-0825
5605 Blaisdell Avenue South
Minneapolis, NfN 55]05
Susan Supina
Artist
439-2106
2406 Oalaidge Road
Stillwater, MN' 55082
12.31.97
William Ersland
Artist
430-1878
220 West Poplar
Stillwater, MN 55082
12.31.99
Nance Anders
RVAC Administrator (pan-time)
439.5725
504 North Second Street
Stillw:lter,!vfN 55082
Peg Guilfoyle
Writer
430-1962
935l - 130tl1 Street Nor..h
Hugo, MN 55038
12.31.99
Pat Hanson
Free lance writer
430-1464
651 Hillside L::me
Stillwater, MN 55082
12.31.99
.
\
RIVER VALLEY ARTS COUNCIL
1997 OPERATING BUDGET
.
REVENUE
Eamed Income:
Visions of the Valley (event)
Poster
Newsletter Ad. Income
Interest! ?vfiscell an eo us
Contributed Income:
Corporate & Foundation
l'v!R.A.C CA.'U' Prcgra.'11
l\IRAC Grant A.dmiIlistration
Membership
SII,OOO
4,000
400
300
S22,000
25,000
4PO
8,000
TOTAL
$79,970
EXPENSE
Administration:
Salary: Part-time administrator SIO,OOO
Office Rental 2,400
Telephone 1,200
. [<..IR.AC Grant Administrations 1,500
Consulting f~ 2,000
Printing 1,000
Postage & Shipping 500
Supplies 500
Dues & Subscriptions 200
Conferences 100
Bank Charges 50
Taxes 25
!-.fiscell aneous 200
Committees:
F acUities Rental S 2,000
Marketing 2,000
Membership I,OUO
Networking 500
~ewsleiter/Calendar 6,700
Volunteer ZOO
Projects:
Art Crawl S 5,000
Poster 4,000
Visions of the Valley 3,500
MR:\C CARP Progr:lm 25,000
ArcislS as Neighbors 10,000
. TOTAL 579,575
NET GAIN OR (LOSS) S 395
.
ORDINANCE NO. 853
AN ORDINANCE REPEALING CHAPTER 49
OF THE STILLWATER CITY CODE
The City Council of the City of Stillwater, Washington County, Minnesota does ordain:
1. Introduction. When the Stillwater Port Authority was established by Ordinance of the
City, it was envisioned that the Port Authority would promote the commercial use of the City
waterfront including the establishment of a Barge Terminal and Tug Repair facility, all of which,
at the time, were deemed beneficial to the future economic viability of the City.
2. Current Status. The City Coordinator and members of the Port Authority have advised
the City Council that at the present time the duties of the Port Authority have actually been
assumed by the Stillwater Parks Commission and the Planning Commission and economic
development responsibility has been undertaken by the City Council under the Municipal
Redevelopment Act as well as the Minnesota Tax Increment Financing Act.
Further, the so-called Aiple property along the St. Croix River owned by the City of
Stillwater and leased to Aiple, a barge and towing company, will revert to the City by terms of
the Lease on September 22nd, 1998, and further commercial use of this waterfront is not
. anticipated.
3. Repealed. Chapter 49 of the Stillwater City Code entitled "Port Authority" be and the
same hereby is repealed and the City Coordinator and City Clerk are directed to send Certificates
of Appreciation to all current members.
4. Savings. In all other ways the City Code shall remain in full force and effect.
5. Effective Date. This Ordinance will be in full force and effect from and after its
passing and publication according to law,
Enacted this 20th day of January, 1998.
\/'
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
.
Modi Weldon, Clerk
.
.
.
,
MEMORANDUM
TO:
Mayor and City Council
Shawn Sanders, Civil Engineer fb .
FROM:
DATE:
January 16, 1998
RE:
Feasibility Report for Curve Crest Boulevard Street Rehabilitation
and Sidewalk Construction
Project No. 9803
DISCUSSION
Curve Crest Boulevard, from Greeley Street to W ashington Avenue, was built in 1977 as
a minor arterial street to serve the Stillwater Industrial Park. The street was constructed
has four lanes of travel, separated by a four-foot wide median with left turn lanes. The
street was constructed with seven inches of bituminous to handle the large amount of
future traffic. In 1990, the street was rated and given a very high rating in the Pavement
Management Study and only required routine maintenance. Since the study, Curve Crest
Boulevard has seen its average daily traffic increase significantly from 1200 vehicles per
day in 1990 to 7500 vehicles per day in 1997. Although, the curb and gutter section
remains in relatively good condition, the actual surface area has numerous patched
sections and several transverse cracks, creating a rough drive for commuters. Curve
Crest Boulevard has not had any type of major repair work since being constructed in the
late 1970's and is in need of a major surface restoration.
At the time Curve Crest Boulevard was constructed, sidewalk installation was not
included as part of the project. This may be due to the width of the boulevard after the'
street was constructed. Curve Crest from Washington A venue to Industrial Boulevard has
a right-of-way width of 80 feet and a street width of 68 feet. The remaining portion of
Curve Crest from Industrial Boulevard to Greeley Street has a right-of-way width of70
feet with a street width of 56 feet. This leaves approximately six to seven feet of
boulevard on both sides of the street for private utilities, street lighting and sidewalk
construction.
The existing sidewalk system for the Industrial Park Area consists of a five-foot concrete
sidewalk on the north side of W. Orleans from Curve Crest Boulevard to County Road 5.
This sidewalk links up to the sidewalk on Market Drive that leads into Stillwater
Marketplace. A sidewalk also exists on Greeley Street that heads north from Curve Crest
all the up to Myrtle Street.
,
PROPOSED PROJECT AND COSTS
STREET RESURFACING
.
A major surface restoration for Curve Crest Boulevard would involve milling
approximately 3" of the bituminous surface and overlaying the street with 3" of a
Bituminous Wear Course. Some minor storm sewer work will be done at Schonoover
Bodyworks to correct the pooling of water. After the overlay is complete, the street will
be striped with epoxy paint. The total cost for an overlay project for Curve Crest
Boulevard from Greeley to Washington is estimated at $219,400.00, which includes
engineering, administration, and construction.
SIDEWALK CONSTRUCTION
For this report, it is proposed that a six-foot concrete sidewalk be installed along Curve
Crest Boulevard (this is the required width for commercial areas as stated in the
Stillwater Subdivision Code, adopted February 18, 1997) and that the sidewalk be located
ten feet behind the curb. This would keep the sidewalk accessible in the wintertime when
the boulevard area is used for snow storage. The sidewalk would be four inches of
concrete on four inches of sand. If a six-foot sidewalk is installed with a ten-foot
boulevard, construction would take place on private property, permanent and temporary
easements would be required from all affected property owners.
Two options will be discussed for sidewalk construction along Curve Crest Avenue. The
first option would have sidewalk constructed from Greeley Street to West Orleans Street,
while the second option would have a trail constructed from Greeley Street to
Washington Avenue. Both options would have the sidewalk installed on the north side of
Curve Crest Boulevard.
.
A new sidewalk from Greeley to W. Orleans would provide an important link to a
sidewalk system in the City of Stillwater. A sidewalk for this segment would connect the
southwest area of the city through the industrial park to Lily Lake. This sidewalk would
be approximately 1400 feet in length. Construction of the trail would be relatively easy
until you reach the west end near W. Orleans Street. The existing slope of the ground
along the last 500 feet would make it difficult to construct the trail at grade. A retaining
wall with a maximum height of five feet would be required in order to install the
sidewalk. The location of the sidewalk may have to be installed closer to the street to
minimize the amount of excavation in order to construct the wall. Moving the sidewalk
closer to the street may pose a problem for snow storage in the wintertime. Other work
included for of this sidewalk installation of pedestrian ramps, tree transplanting, and
boulevard restoration. The total cost for sidewalk construction from Greeley to Orleans is
estimated at $131,000.00, which includes engineering, administration, and construction
but does not include any cost for the acquisition of permanent and temporary easements.
The second option is to construct a sidewalk from Greeley Street to Washington A venue.
In addition to connecting into the sidewalk system on Orleans, this sidewalk would
provide access to the remaining properties on Curve Crest Boulevard. However, if the
City were looking to extend the sidewalk west of Washington A venue in the future, it
.
.
would be extremely difficult to construct a sidewalk at Brine's. Reconstruction of Brine's
parking lot and a retaining wall would have to be built in order to construct a sidewalk.
This would be a costly project for one section of sidewalk.
The segment from W. Orleans to Washington Avenue would be an additional 2400 feet
of sidewalk construction to the portion from Greeley to W. Orleans. For the most part
construction of this trail would be relatively easy until you reach the west end of Curve
Crest near Washington Avenue. A retaining wall of approximately 300 feet will be
required, from Washington Avenue to the east, because of the difference in elevation
between the curb and the parking lots. Midwest Professional Building has constructed a
small detention area for storm water in front of their parking lot that would be in conflict
with any sidewalk construction. Snow storage may be become a problem with businesses
along the west end of Curve Crest. The north edge of the sidewalk would be located
seven feet from the edge of their parking lots and could take away their snow storage
area. The cost to install sidewalk from W. Orleans to Washington Avenue would be an
additional $87,413 which includes engineering, administration, and construction and
does not include any cost for the acquisition of permanent and temporary easements.
.
As noted above, a ten-foot permanent easement will be needed form all property owners
on the north side of Curve Crest Boulevard in order to construct the sidewalk. It is
estimated that we could pay $3.00 per square feet ofland needed in order to maintain a
ten-foot boulevard with a six-foot sidewalk. This would be an additional $42,000 for the
segment between Greeley and W. Orleans and $60,000 for the segment between W.
Orleans and Washington Avenue for a total of$102,000 in easement costs.
The following table below shows a summary of sidewalk costs for Curve Crest
Boulevard:
SIDEWALK EASEMENT SEGMENT
SEGMENT CONSTRUCTION COSTS COSTS
Greeley to W. Orleans $131,000.00 $42,000.00 $173,000.00
W. Orleans to Washington $87.413.00 $60,000.00 $147.413.00
TOTAL $218,413.00 $102,000.00 $320,413.00
Total cost of sidewalk on Curve Crest from Greeley to Washington including easement
costs amount to $320,413.00.
PROJECT FINANCING
STREET RESURFACING
.
The total cost to resurface Curve Crest Boulevard amounts to $219,400.00. According to
the Assessment Policy, all properties within the industrial park shall be assessed 100% of
all costs associated with a partial street reconstruction. Properties would be assessed on
the basis of front footage on Curve Crest Boulevard. There is 6758 feet of frontage on
Curve Crest Boulevard, which results in a frontal footage assessment of $32.4 7 per foot.
SIDEWALK CONSTRUCTION
.
Sidewalk improvements are based on frontal footage for benefited properties and are
assessed at 50 % of the of the total sidewalk costs. Since sidewalk is only being proposed
on one side of Curve Crest, the north side will be assessed as the benefited properties.
Two options have been presented for sidewalk construction on Curve Crest Boulevard: 1)
Greeley to Orleans and 2) Greeley to Washington the table below shows the assessment
rate per lineal foot for each segment:
SEGMENT
50% OF
PROJECT COSTS
FRONTAL
FOOTAGE
ASSESSMENT
COSTS (PER FT.)
Greeley to W. Orleans
Greeley to Washington
$86,500.00
$160,207,00
1396 FT
3428 FT
$61.96
$46.73
Using these assessment rates, sidewalk assessments could be nearly twice the amount of
the assessment for the street overlay. For an example, the property with the most frontage
would have a street assessment of $20,229 and a sidewalk assessment of $3 8,600 or
$29,110 depending on which sidewalk option is chosen. The remaining portion of the
project would be funded through the city revenues or through the state. Curve Crest
Boulevard is designated as a Municipal State Aid Street, and the City is eligible to
receive funding for a sidewalk improvement.
CONCLUSION
.
Curve Crest Boulevard was constructed over 20 years ago and has received yearly routine
maintenance. The street surface is slowly deteriorating and is in need of a major
resurfacing project. The cost of the resurfacing project is estimated at $219,400. The
resurfacing project is both financially and technically feasible with all costs to be
assessed to the property owners on Curve Crest Boulevard.
Sidewalks are a vital link within a community. Stillwater Industrial Park and southwest
area are linked with an adequate sidewalk on W. Orleans. A sidewalk extension from W.
Orleans to Greeley would provide a link from the southwest area to downtown area.
Feasibility of the sidewalk construction on Curve Crest Boulevard may depend on the
cooperation of the affected property owners who will have to give the City a permanent
easement. Council should proceed with the project as planned and should receive input
from the property owners at the public hearing which would be scheduled at the second
meeting in February.
It would be beneficial to the City to combine this project with the reconstruction of First
Street in order to receive better quotes from Contractor's. If the City needs to obtain
easements this may put combining the two projects in jeopardy. Also, if State Aid funds
are to be used the City will have to comply with all State Aid regulations.
.
.
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RECOMMENDATION:
City Staff recommends that Council accept the report for the Curve Crest Boulevard
Street Rehabilitation and Sidewalk Extension and order a public hearing for the Curve
Crest Boulevard Street Rehabilitation And Sidewalk Improvement to be held on
February 17, at 7:30 p.m.
ACTION REQUIRED:
If Council concurs with the recommendation they should pass a motion adopting
Resolution No. 98-_, RECEIVING REPORT AND CALLING HEARING ON
CURVE CREST BOULEVARD STREET REHABILITATION AND SIDEWALK
IMPROVEMENT
(PROJECT 9803).
RESOLUTION NO. 98-
RECEIVING REPORT AND CALLING HEARING ON CURVE CREST
BOULEVARD STREET REHABILITATION AND SIDEWALK
IMPROVEMENT
(PROJECT 9803)
WHEREAS, pursuant to resolution of the Council adopted November 18, 1997, a
report has been prepared by with reference to the improvement of and the Council
received this report on January 20, 1998.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILL WATER, MINNESOTA:
1. The Council will consider the improvement of such street in accordance with the
report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
improvement of$320,413.00.
2. A public hearing shall be held on such proposed improvement on the 1 ih day of
February 1998, in the council chambers of the city hall at 7:30 p.m. and the clerk shall
give mailed and published notice of such hearing and improvement as required by law.
Adopted by the Council this 20th day of January, 1998
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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MEMORANDUM
TO:
Mayor and City Council
Shawn Sanders, Civil Engineer 55.
FROM:
DATE:
January 12, 1998
RE:
Middle S1. Croix Water Management Organization
DISCUSSION
During the last couple of years the Middle S1. Croix Water Management Organization (MSCWMO) has
been looking into options for improvements to Perro Creek and Perro Pond within the town of Bayport.
Portions of the storm sewer system have deteriorated and have caused flooding to Bayport, and
Anderson Windows. To date, the MSCWMO has spent in excess of $27,000 on to study the physical
condition of the storm sewer and options for improvements to the area around Perro Pond, which
includes, the Minnesota Correctional Facility, the City of Bayport, Anderson Windows, and NSP.
Improvements for the project have been estimated at $2,400,000, which would be paid by the four
communities that drain into Perro Pond, which include Stillwater, Oak Park Heights, Bayport and
Baytown Township. The MSCWMO has tried to get some funding assistance from the State
Correctional Facility, but they refuse to participate.
Recently, members from the MSCWMO have met with Senator Gary Laudig and Representative Mark
Holsten to discuss the possible allocation of state funds for construction of improvements to the Perro
Creek storm sewer system as part of the 1998 Legislative Session. If funds were allocated, the State
would be responsible for the financing the project and construction ofthe project in 1999.
RECOMMENDATION
Staff recommends that Council adopt the attached resolution supporting the efforts of Senator Gary
Laidig and Representative Mark Holsten to have the State of Minnesota finance the cost to reconstruct
the storm sewer servicing the Minnesota correctional facility.
ACTION REQUIRED
If Council concurs with the staff recommendation they should pass a motion adopting Resolution No.
98-_, A RESOLUTION SUPPORTING THE EFFORTS OF SENATOR GARY LAIDIG
AND REPRESENTATIVE MARK HOLSTEN TO HAVE THE STATE OF MINNESOTA
FINANCE THE COST TO RECONSTRUCT THE STORM SEWER SERVICING THE
MINNESOTA CORRECTIONAL FACILITY AT BAYPORT, MINNESOTA, TO ALLEVIATE
STORM WATER FLOODING WITHIN PERRO CREEK AND THE CITY OF BAYPORT.
~
RESOLUTION NO. 98-
11~,
A RESOLUTION SUPPORTING THE EFFORTS OF SENATOR GARY LAIDIG
AND REPRESENTATIVE MARK HOLSTEN TO HAVE THE STATE OF
MINNESOTA FINANCE THE COST TO RECONSTRUCT THE STORM
SEWER SERVICING THE MINNESOTA CORRECTIONAL FACILITY
AT BAYPORT, MINNESOTA, TO ALLEVIATE STORM WATER FLOODING
WITHIN PERRO CREEK AND THE CITY OF BAYPORT
.
WHEREAS, the Minnesota Department of Corrections began construction of the, then, Stillwater
Prison in 1908, including storm water control systems; and,
WHEREAS, the storm water system was extended outside the prison walls, extending to the St.
Croix River in 1918; and,
WHEREAS, portions ofthe storm water systems constructed as part ofthe Minnesota Correctional
Facility at Bayport have failed, either inside or outside of the Prison walls, and now result in flooding in
various sections of the City of Bayport and Andersen Windows lumber storage area; and,
WHEREAS, the result and failure of the entire storm water system will create flooding within the
City of Bayport, especially during the winter months; and,
WHEREAS, the original storm water system constructed for the facilities of the Minnesota
Correctional Facility at Bayport did not anticipate the ultimate construction of all the impervious surfaces
now constructed at the location nor did it anticipate capacity needs within the piping that was constructe
exiting the Minnesota Correctional Facility; and,
WHEREAS, the Minnesota Correctional Facility originally used volumes of cold water to condense
steam on the premise of the Correctional Facility and, therefore, used spring water as collected in a pond
which is tributary to Perro Creek, located to the immediate west of the Minnesota Correctional Facility at
Bayport within the City of Oak Park Heights; and,
WHEREAS, the former steam heating systems were modified in 1984 when a new source of-heating
steam was installed from the nearby Allen S. King Plant owned and operated by Northern States Power
within the City of Oak Park Heights; and,
WHEREAS, the Cities of Oak Park Heights, Bayport, Stillwater, and Baytown Township have
expended in excess of $27,000.00 on engineering studies to determine the physical conditions of storm water
and storm sewer facilities which serve portions of the Minnesota Correctional Facility at Bayport; and,
WHEREAS, in order to eliminate the risk for flooding within the City of Bayport, should an
ultimate failure of the Prison storm water system occur, it is necessary and expedient that the State of
Minnesota reconstruct its ponding and storm water drainage facilities within the State Correctional Facility
at Bayport; and,
WHEREAS, such project would be necessary to be funded by the State Legislature in 1998 fl.
construction within the calendar year of 1999.
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NOW, THEREFORE, BE IT RE80L VED:
1. That the Minnesota Legislature is hereby encouraged to allocate funds to replace the existing
storm water drainage system serving the Minnesota Correctional Facility at Bayport inclusive of systems
located on the property of the Minnesota Correctional Facility and also pipes and tributary systems extended
from that property to the 81. Croix River.
Adopted by the City Council of Stillwater this 20th day of January 1998.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Sue Fitzgerald, City Planner
DATE:
January 13, 1998
RE:
Acceptance of Certified Local Grant for Holcomb Addition Historic
Architecture Survey
City staff is requesting approval to submit for a in-kind matching Certified Local Grant
(CLG) from the Minnesota Historical Society. Council has previously approved four
such grants. The architectural surveys completed to date are:
1. North Hill Original Town
2. South Hill Original Town
3. Greeley/Sabin Addition
4. Dutchtown District
The total cost of the survey is $11,750. The City's portion of the cost is $4,000 in cash
and $3,175 in in-kind matching expenses as reflected in the attached budget. The City's
share of the costs will be included in next year's 1999 planning budget request. A
consultant is hired with Councils approval for each survey.
The grant is supported by the Heritage Pre!ervation Commission and is consistent with
the City's Historic Preservation Implementation Program.
Recommendation:
Authorizing staff to apply for Certified Local Grant.
Attachment:
Project description and budget.
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cc "__~/~~/99
l~r~~~I~":
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HARMONY
RESPECT
DIGNITY
January 5, 1998
Stillwater City Council
City Hall
Stillwater, MN 55082
Dear City Council Members:
I have enclosed a copy of the Human Rights Commission's Hate Crime Response Plan for your
review, comment and approval. The City Police Chief and the City Attorney have reviewed it, and
the minor revisiqns which they requested have been included. The State Hate Crime Response
Specialist, Mort Ryweck, has also reviewed and approved it.
Several individuals within the city of Stillwater have accepted the responsibility of serving as Hate
Crime Network volunteers. The City Police Chief is the official city staff serving on the Network,
and the City Attorney serves as the city's legal advisor to the Network, should legal advice be
necessary. The City Council will also be advised of the activities of the Network.
The Network will activate anytime there is a training workshop or anytime a hate crime is observed
by or reported toeither the police or a Hate Crime Response Network member. The list of
Stillwater Network members is also enclosed.
Both the Police Chief and the City Attorney have suggested that all areas in Washington County
serving the Stillwater Area High School be invited to join an expanded Network immediately
following the establishment of the Stillwater Hate Crime Response Plan and Network.
We look forward to your comments on and approval of the Stillwater Hate Crime Response Plan
and Network. Thank you in advance for your serious consideration of this proposal by the Human
Rights Commission.
~inc rely,.----J. )
{)~W~
ouise Watson
Stillwater Human Rights Commission. Stillwater City Hall. 216 North Fourth Street. Stillwater, MN 55082
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1997 Draft
Procedural Plan for the
Stillwater Minnesota Area
Hate Crime Response Network
1997 Draft
Definition of Hate Crime:
Crimes committed against a person or group because of the race, color, religion,
gender, sexual orientation, age, disability or national origin of the victim.
Such hate motivation allows for a penalty enhancement of the following crimes:
assault, criminal trespassing, criminal damage to property, harassment or stalking.
Such hate rnotivation may be considered by the court as a reason to impose a more
severe sentence. Sentences include incarceration, fines and community service.
Hate crime can happen anywhere, for example:
· Schools: Stillwater Area High School, all other District public schools, and private
schools
· Businesses, government services or non-profit organizations
· Public areas such as parks and roadways.
Stillwater Human Rights Commission Responsibilities:
· Report the incident to the Police and the City Council.
· Send information to pertinent parties; assist with coordination and accountability.
· Determine appropriate media strategy if the situation warrants a public response.
· Determine appropriate long range follow-up." .'
· Keep a permanent record of all reported human rights violation incidents.
Hate Crime Response Network: The Stillwater Human Rights Commission members
and interested citizens, police and volunteer police liaison, school representatives and relevant
community agencies within or serving all munieipalities within School District 834. These
Network members are responsible for thorough understanding of this document, and
participating, in accordance to their level of official or volunteer responsibilities, in response
to bias crime incident reports. This Network will also expand to include other municipalities
and townships within Washington County as requested and upon approval of the Stillwater
Human Rights Commission.
Action Committee: People who are responsible for or called upon to volunteer to assist in
resolving issues related to specific alleged bias,<;;rime incidents.
Response Steps for the Hate Crime Response Network
Immediate Action:
· Usually the police are first to know of any crime; if the victim or the police consider it a
hate crime, the Human Rights Commission volunteer police liaison should be contacted
immediately, so that the Hate Crime Network may begin to assist the victim and police in
approriate ways, described below, beginning with item #4.
· Data Privacy Act: Any victim under 18 years of age is protected by the Data Privacy
Act, requiring that the victim's name be kept confidential.
· If a Human Rights Commissioner or otheJ; non-police member of the Hate Crime
Response Network is the first to know of any such offense, that network member will:
1. Record (as the offense is being reported) specific information on the same form
used by the police (Bias Offense Report form designed by the state); if the
occurrence is at the high school, the High School Human Rights Officer will fill out
the high school Discrimination and Harassment Procedures Investigation Report
form along with the. Bias Offense Report form. ."
2. If the victim(s) is reporting the incident, explain to the victim(s) that the police must
be called in for any official action to be taken, and describe the next steps in the
response plan, as described below.
3. Call the Human Rights Commission's volunteer Citizen-to-Police Chief Liaison for
assistance in talking to the victim(s) immediately, and for assisting the police
immediately.
Macintosh HD:Lou's Work:Pcrsonal:HRC:Hatc Crime Commiuee:Action Plan
4. Together with the Commission's volunteer Citizen-to-Police Chief Liaison,
personally visit the victim(s) to express concern and show support. Discuss an
action plan with the victim(s). If more information is revealed at this time by the
victim(s), including witnesses, pass all such information on to the police. (The ..
police are responsible for interviewing all known witnesses to the alleged incident
for permanent record.) The Human Rights Commission should also maintain a file
of all information it receives either directly from the victim(s) or from the Hate
Crime Response Network members, including the police to assist in its
communications and coordination role.
First week after incident:
· Inform the appropriate officials at the entity where the alleged incident occurred,
and ensure that they fill out their own report form if one exists.
· Call an Action Committee meeting (by phone or mail) of the police, two
commissioners, victim(s) as appropriate, pertinent members of the Hate Crime
Response Network, and other pertinent individuals. Invite Minn. Human Rights
League Hate Crime Response specialist (376-0525; 1225 LaSalle Avenue, Mpls,
55403) to attend.
· Formalize the strategy of action de~eloped with the victim(s), call the contact
persons for each entity to develop a meeting plan, and develop a meeting agenda
to send to all concerned:
Victim
City attorney
Police
Entity where alleged incident occurred
Stillwater Human Rights Commission
Bring to the Action Committee meeting:
· Complete incident report
· List procedures being followed and steps taken already.
· Brochure on the state policy of such incidents, etc.
At the Action Committee meeting:
· Identify someone (possibly victim's request) to keep the victim(s)
informed of the actions throughout the process. .
· Identify consequences that will be enforced and education that must
occur.
· Go over requirements of the'law to ensure that all involved entities follow
the appropriate administrative procedures.
· Request from each entity (or suggest) a plan of action with timelines.
(The Commission may need an emergency meeting to discuss suggested
action plans for those involved.)
· Agree on follow-up Action'Committee meetings and timelines to
. . iJ."".' .
coordmate plan ImplementatIon and dISCUSS next steps.
Second week after incident:
· The designated victim-contact person should contact the victim(s) again to
reassure, to continue dialogue, and to keep informed of all actions taken and
infonnation exchanged.
· Call Action Committee meeting invitees to confirm their attendance at the follow-
up meeting and their preparation of appropriate materials for the meeting. List
attendees to the follow-up meeting.
· Agenda for the second Action Committee meeting:
· Coordinate follow-up activity progress
· Discuss problems with follow up activities
· Decide next steps to take
After the meeting:
· Carry out the Human Rights Commission action plan developed around the
incident.
· Coordinate with the progress of acti.on plans of the other entities.
· Ensure that the designated victim-contact person keeps the victim(s) informed and
in dialogue.
· If agreed-upon actions are not taken in a timely manner (as defined by the Action .
Committee), defer to the Minnesota Human Rights League Hate Crime Response
specialist for advice.
Macintosh HD:Lou's Work:Personal:HRC:Hate Crime Commillee:Action Plan
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Hate Crime Response Network
Stillwater:
All HRC Commissioners:
Louise Watson, lead contact (430-1355, or work 777-3665)
Liz Tomten, Chair (439-3482)
Denise Carlson (351-9482)
Marlene Kakaliouras (430-0603 or work 430-6527)
Gary Campbell as citizen liaison to police and city attorneys (351-0350)
Stillwater Police Chief, as crime investigator (Don Beberg, 351-4905 FAX 4940)
Stillwater Juvenile Officer (Christopher Felsch 351-4925)
Stillwater City Attorney, as legal advisor (David Magnuson, 439-9464 FAX 5641))
Laurie Maher, resident volunteer and United Way representative (430-7102 or home 439-3838)
Mary Louise Menikheim, resident volunteer and expert mediator (439-9570)
Anita Braunstein (439-0106 or work 266-4445), resident volunteer and social worker
School District
District Diversity Staff (Nancy Hof, 351-8363 or home 439-7604)
District Human Rights Officer (Director of Personnel, Marv Swanson)
School (K-12) Human Rights Clubs student rep and sponsor
SAHS: Dennis Harcy (351-8040 or 439-7363), Nancy Berven (433-3009)
School crisis contact person
Oak Park Heights Juvenile Officer Goe Croft 351-8018
Debby Kreiger (439-9186) Lake Elmo resident volunteer
The mission of the Stillwater
Human Rights Commission is:
". . . Each time a person stands up for
an ideal or acts to improve the lot of
others or strikes out against injustice,
s/he sends forth a tiny ripple of hope,
and crossing each other from a million
different centers of energy and daring,
those ripples build a current that can
sweep down the mighti~~t walls of
oppression and resistance. "
Robert F. Kennedy, South Africa, 1966
To promote a community of
harmony and respect for the
rights and dignity of all.
The City of Stillwater established a
Human Rights Commission in 1995
to aid and advise the City Council
in ensuring for all citizens equal
opportunity in those areas
protected by law. The purpose of
the commission is to:
Local Human Rights Commissions,
in communities throughout the state,
work with business, labor, education,
civic, religious, social, and community
groups in order to foster intergroup
understanding and to eliminate preju-
dice and discrimination.
. Work to recognize and prevent
discrimination and inequities of the
daily life of the community;
. Develop programs of formal and
informal education to assist in the
implementation of the ordinance;
Education and prevention are impor-
tant functions of these local commis-
sions, which also work to prevent and
respond to acts of bias and prejudice.
. Provide leadership and act
cooperatively with other agencies,
organizations, and other human
rights commissions, including the
League of Minnesota Human Rights
Commissions;
The St. Croix Area United Way Agen-
cies Council worked with the League of
Women Voters, the Stillwater Area
Schools, church groups, concerned
citizens, and the League of MiImesota
Human Rights Commissions to bring
about a Human Rights Commission in
Stillwater.
. Serve as an advisory body to the city
regarding the Minnesota Human
Rights Act.
.
.
The Minnesota Human Rights Act
(#363) prohibits discrimination in:
Education, employment, housing,
public accommodations, public
services, and credit services.
It is illegal to discriminate on the basis
of race, color, creed, religion, national
origin, sex, marital status, sexual
orientation, or status with regard to
public assistance, disability, or age.
The Stillwater Human Rights
Commission logo was a col-
laborative effort of Stillwater
school children and a local
artist. Designs submitted by
Travis Pepin, Tina Hanson, and
Maya Hanson, Lily Lake El-
ementary School, were selected
for incorporation into one
design. Artist James E. Hanson
merged the three designs into
one to create the logo.
.
The public is encouraged to get involved.
.
The Human Rights Commission meets at 7:00 PM on the last Wednesday of the month at
Stillwater City Hall. Call 439-6121 if you would like to receive a meeting agenda.
For more information, contact:
Stillwater City Hall (612) 439-6121
Minnesota Department of Human Rights (612) 296-5663 (St. Paul office)
(612) 296-1283 (TDD)
1 (800) 657-3704
League of Minnesota Human Rights Commissions (612) 535-1051
~
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HAkMCI~'Y RESI'ECT DJG!'ITIV
Stillwater Human Rights Commission
Stillwater City Hall
216 North Fourth Street
. Stillwater, MN 55082
\\\J~N RIGl[~S
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HARMONY
RESPECT
DIGNITY
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......
CITY OF STILLWATER
Memorandum
To:
Mayor and Council
From:
Morli Weldon, City Clerk
Date:
January 20, 1998
Subject:
On-sale wine with strong beer option and 3.2 % Malt Liquor License
Pinnacle Restaurant Group, LLC, dba La Belle Vie, 312 South Main Street
Pinnacle Restaurant Group (Joshua Thoma and Timothy McKee) has applied for an on-sale
wine with strong beer option and 3.2% malt liquor license for La Belle Vie, with an
anticipated opening date of March 1, 1998. Approval should be contingent upon building and
fire inspections and the receipt of all required forms and documentation.
RESOLUTION NO. 98-
APPROVING NEW WINE LICENSE WITH STRONG BEER OPTION
AND 3.2% MALT LIQUOR LICENSE
PINNACLE RESTAURANT GROUP, LLC, DBA LA BELLE VIE
WHEREAS, a request has been received from Pinnacle Restaurant Group, LLC (Joshua J.
Thoma and Timothy J. McKee) dba La Belle Vie, for an On-Sale Wine License with Strong
Beer option and a 3.2% Malt Liquor License at 312 South Main Street; and
WHEREAS, all required forms have been submitted and investigations completed;
NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota,
hereby approves an On-Sale Wine License with Strong Beer option and 3.2 % Malt Liquor
License for Pinnacle Restaurant Group, LLC, dba La Belle Vie.
Adopted by Council this 20th day of January, 1998.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
~
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(612)296-6434 TTY (612)282-6555
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Minnesota Department of Public Safety
UQUOR CONTROL DIVISION
APPLICATION FOR COUNTY/CITY ON-SALE WINE LICENSE
(Not to exceed 14% of alcohol by volume)
EVERY QUESTION MUST BE ANSWERED. If a corporation, an officer shall execute this application. If a partnership, a partner
shall execute this application.(pS 9114-94) . . ..,/j
Workers compensation insurance company. Name /('''''',/1/fl ;Jc:jt;0Il~1 '''5. Policy # P1 (lJ-'(;0.1/ 3 '-I ~-;,,-() I
LICENSEE'S SALES & USE TAX ill # TEl a ly for sales ta'\: #, call 296-6181 or 1-800-657-3777
A plicants Name(Business, Partnership, Corporation) Trade Name or DBA
'1I1I-.c./< f- LL.C La Bell~ v,.~
Business Address Business Phone
3r ~ S. ,A1", ,'" ~ f b ( .:2) '-I J 0 - s- Y y-
City County' Sillle
h1/w...lcr V4\5t,:t\ )0.1 /11;t1
Is this application If a transfer, give name offonner ow-ner License period
~ New ora 0 Transfer From ;)-(S-.,~ To /,;.-JI-9rg
If a CO ration..' e name, title, address and date of birth of each officer. If a"partnership, give name, addres~n.d _date of birth of each partner.
Partner/Officer Name and title -
-:5 0$ Jrw.<>. ::k:>lt.., IJtD.... 0". G~ vt(l 0 r
Partner/Officer Name and Title
i; ()h, :Jeff' It M~
Partner/Officer Name and Title
Zip Code
))0 ~ ~
G-ove'1 D r
I:.
h....
rtner/Officer Name and Title
Address
B
Is corpol"3tion attthorized to do business in ~Iinnesot:l?
Yes 0 No
Name of building ovmer
BUILDING AND RESTAURANT
Owner's address
;? ~ ~~:~
Has the building o,,"ner any coonection, direct or indirect,
with the applicurt? 0 Yes No
No. of people restaur3l1t employs No. of months per year restaurant
~)" 0 r 1~~5 will be op<n , ~
$"/; S!/r"".,I..,.~;t} 7so8~
Restaurant Se:lting C:lpacity
70
Will food service be the principle business?
DYes 0 No
OTHER INFORMATION
DYes r!1 No 1. Has the applicant or associates been granted an on-sale non-intoxicating malt beverage (3.2) and/or a "set-up"
license in conjunction with this wine lic-..<>nse?
o Yes ~ No 2. Is the applicant or any of the associates in tbis application a member of the county board or the city council
".:hich will issue this license? If yes, in what capacity? . (If the app licant
is the spouse of a member of the governing body, or another family relationship exists, the member shall not
vote on this application.)
DYes i No 3. During the past license year, has a summons been issued under the liquor civilliability(Dram Shop) (Nr.S.
340A.802). If yes, attach a copy of the summons.
NO LICENSE WILL BE APPROVED OR RELEASED UNTIL THE S20 RETAILER ID CARD FEE IS RECEIVED BY MLC.
,~-
.,
,i
J Yes c(No
4.
, ----,
Has applic;mt, partners, offic..<>rs or employees ever had any liquor Jaw violations in Minnesota or elsewhere. 'i
If so, give names, dates, violations and fmal outcome.
..
.
= Yes JXNo
s.
Do<:s any person other th;m the applic;mts, have any right, title or interest in the furniture, fL'\1ures or equipment
in the licensed premises? If yes, give names and details.
J Yes ;{No
6.
Have the applicants any intere:::ts, dire-:t1y or indirectly, in any other liquor establishments in tvlinnesota? If yes,
give name and address' of the esublishment.
I CERTIFY iliA.. T I HAVE READ THE AB
BEST OF MY OWN KNOWLEDGE.
VIERS ARE TRUE Al"ID CORRECT TO THE
~ ~--<'l-<t
Date
The licensee must bave one of the following:
Chedc one
1 C.
Liquor Liability Insurance (Dram Shop) SSO,OOO per person; 5100,000 more than one person; 510,000 property destruction;
S50,000 and SIOO,OOO for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM.
A Surety bond from a surety company with minimum coverage as speciiied above in A
A certificate from the State Treasurer that the Licensee has deposited v.ith the State, Trust Funds baving a market value of
S 100,000 or S100,000 in cash or securities.
e\ A.
o B.
DYes 0 No
IF LICENSE IS ISSUED BY TIIE COUNTY BOARD, REPORT OF COUNTY A TIORJ.'lEY
I certify that to the best of m)' knowledge the applic;mts named above arc eligible to be licensed.
If no, state reason.
.
Signature County Attorney
County
Date
REPORT BY POUCE ORSHERlFF'S DEPARTMEI'iT
This is to certify that the applicant ;md the associates, named herein have not been convicted within the past five years for any violation of
La",s of the Stat~ of Minnesota, Mun.icipa1 or County.
Ordinances relating to Intoxicating Liquor, except as follows
Si\rrlature
Tille
De artment Name
IMPORTANT NOTICE
.
ALL RETAIL LIQUOR LICENSEES MUST H:\. VE A CURRENT FEDER~L SPECL-\L
OCCUPA TIONAL STAMP. THIS STAMP IS ISSUED BY THE BUREAU OF ALCOHOL, TOBACCO
AND FIREARIYIS. FOR INFORMATION, CALL (612)290-3496
STILLWATER
~
PUBLIC LIBRARY
a23 North Fourth Street
"tillwater, MN 55082
.
.
612.439.1675
FAX:439.0012
7 January 1998
The Honorable Jay Kimble
Mayor
City of Stillwater
216 N. Fourth St.
Stillwater MN 55082
Dear Mayor Kimble,
The Board of Trustees, at its January meeting, expressed its desire
to set a date for the City Council's annual tour of the library and
discussion with Library Board members. As the main topic we
hope to discuss this year is the library's facility, we thought that a
daylight tour of the library would be a good idea. If the Council
finds the date agreeable, we would like to invite you to tour the
library at 4:30 P.M. on Tuesday, March 17, 1998. A discussion of
issues will follow in the Margaret Rivers Room (providing
instant nostalgia for many late, warm Council meetings in the
same room). The discussion should be completed by 5:45 P.M. so
that the Council may dine before its 7 P.M. meeting.
If this schedule is workable, I will-complete the arrangements
with Nile.
Sincerely,
i4'/U -,
~~ne S. Bertalmio
Director
cc
Stillwater City Council
Nile Kriesel
Modi Weldon
'.
.
.
.
r iIIwater
,~ ---~
--- -~
THE BIRTHPLACE OF MINNESOTA J
p, ~ :r
January 15, 1998
Dear Property Owner:
This letter is being sent to owners of properties that were annexed to the City of Stillwater in
1996 pursuant to an Orderly Annexation agreement between the City of Stillwater and Stillwater
Township. The annexation agreement contains the following provisions for parcels that did not
request annexation:
For parcels qualifvinl! for the rural service district rate-
Section 7.01c. Pursuant to Minn. Stat. 414.035, for parcels that have not requested
annexation, the initial rural service tax rate in the year of annexation will be Fifty percent
(50%) of the urban rate, with the percentage being increased five percent (5%) each year
to the seventy-five percent (75%) rural service rate.
For parcels not qualifvinl! for the rural service district rate-
Section 7.02. Tax Rate Adlustment For Parcels Not Requesting Annexation. Pursuant to
Minn. Stat. 414.035, for parcels that have not requested annexation and do not qualify for
the rural service taxing district, the initial urban tax rate in the year of annexation will be
fifty percent (50%) of the urban rate, with the percentage being increased 10 percent
(10%) each year for five (5) years to the full urban rate.
Many of you have called or written letters to the City of Stillwater questioning how your City
property taxes were computed because the City tax for 1998 appears to be higher than 50% of
the rural or urban tax rate. The Stillwater City Council has also reviewed this matter and has
directed that the matter be reviewed by the Stillwater City and Town Joint Board to determine if
the property taxes of the newly annexed properties are consistent with the intention of the
Orderly Annexation agreement.
Therefore, this matter will be placed on the agenda for the next Stillwater City and Town Joint
Board meeting to be held at 7:00 p.m., Wednesday, January 28, 1998 at Stillwater City Hall, 216
North Fourth Street. Please note that the purpose of placing this item on the agenda for the
meeting of January 28th is to set a future meeting date to discuss the taxation issue more fully.
It is anticipated that the future meeting will be scheduled for sometime in February (1998). In
any event, affected property owners will be notified of the date, time and place of the meeting.
Affected property owners will also be given an opportunity to be heard at the future meeting.
Sincerely,
Nile L. Kriesel
City Coordinator
CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121
r illwater
"~ - - ~
--- ~
THE BIRTHPLACE OF MINNESOTA J
.
NOTICE OF MEETING AND AGENDA
FOR CHARTER COMMISSION
TO:
Charter Commission Members
FROM:
Timothy Old, Chairperson
DATE:
January 15, 1998
RE:
Meeting
The Charter Commission will meet Mondav. January 26.1998 at 7:30 p.m. at the
Stillwater City Hall, Riverview Conference Room, (3rd Floor, just above the Council
Chamber Conference Room). NOTE: The date has been changed because ofthe Martin .
Luther King holiday.
Hope that all of you are able to make it.
AGENDA
1. Review and approval of minutes for November 17, 1997.
2. Update on Conflict of Interest - feedback.
3. Continued discussion of City Manager Project.
4. Old Business.
5. New Business.
PLEASE BE SURE TO CALL ME IF YOU CAN'T MAKE THE MEETING
.
CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121
.
.
.
JAN-13-1998 08:38
CITY OF OPH
P.02/03
CITY OJ' OAK PARK HEIGHTS
CITY COUNCIL MEET:mG AGENDA
TUESDAY 1 JANUARY 1.3, 1998
4:30 P.M. AGENDA
I. Department Reports
1. Police
2. Administration
Enclosures I. 2A, I. 25, I. 2C, I. 2D, . I. 2E
3, Public Works
II.
III.
IV.
v.
VI.
I.
II.
III.
NSP Utility Permic - John Wertiah
Valley View Estates - Jack Krongard
Discussion of Stillwater Area Chamber of CommercejsAEDC
Membership
Enclosure IV. lA
Discussion of 1998 Council Appointments
Enclosure V. lA
CIQsed Session
Council will recess to closed session to discuss
personnel issues
7: 00 P.M. AGENDA
Call To QrdeT/Approval of Agenda
Departm~nt Reports
1. Parks
Bnclosure II. 1A (expect fa.:t from Janet)
2. Cable
3. Water Management Organizations
4. Recycling Award
Enclosure II. 4A
5. OFH Business Group
6. Bridge Reports
~iBit9a
1. Carol Andrews - Minnesota Pollution Control Agency
2. Tim Nolde - Presbyterian Homes
IV. Cons~nt Agenda (Roll Call Vote)
Enclosures rv 1A; IV. 2A: IV. 3Ai rv. 4A, 4B & 4C; IV.
SA, 5BI & 5C; IV. 6A; IV. 'Ai IV. 8A & as; IV. 9A & 93;
xv. lOA; xv. 1l.A; ~v. 12A; & IV. 13A
JR~~-13-1998 08: 39
C rTY OF OPH
P.03/03
v.
Public He~rin9s
1. Proposed k~endment to Oak Park Ponds PUD, Proposed
Amendment to General Development Plan for Phase III of
Oak Park Ponds POO, and Proposed Conditional Use Permit
- Dolphin Real Estate Development
Enclosures v. lA << V. 1B
VI. Old Busipe~s
1. Resolution Approving $2.4 Million Reconstruction of
Perro Creek by Minnesota Department of Corrections
Enclosure VI. 1A
2. Oppidan Landscape plans
Enclosures VI. 2A << VI. 1B
3. Development Design Plans - City Planner Richards
Enclosures VI 3A, VI. 38, << VI. 3C
4. Stillwater Correctional Facility Use of Oak Park
Heights' Hydrants
VIr. New Business
1. Official City Newspaper for 1998
Enclosure VII. lA
3. N$P!MPCA Permit
Adjournment:
TOTAl... P.03
.
.
.
JAN-13-1998 11:34 CITY OF OPH
CITY OF
OAK PARK HEIGHTS
.
P.02/02
14168 N. 57th Street. Box: 2007. Oak Park Heights, MJ.'\l 55082. Fhone: (612) 439.4439, FA.'C 439-0574
MEMO
January 13, 1998
It is anticipated Item II. on the workshop agenda and
item III., 1. will be stricken from the agenda and
rescheduled for a later date.
David.S~haaf,Mayor'
...:....
. -
.
, ,"
Tree City U.S.A.
TOTAL P.02
January 8, 1998
STILLWATER TOWN BOARD MEETING
Town Hall
7:30 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David
Johnson, Jerry Hicks, Louise Bergeron and David Francis.
Also, Planner Meg McMonigal and Attorney Andrea Poehler.
1. AGENDA - M/S/P Bergeron/Hicks moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Francis/Johnson moved to approve the 12/11/97
Stillwater Town Board Meeting minutes as written. (5 ayes)
3. CHECKS/CLAIMS - Claims #1912 through #1933 were approved for payment.
4. PARK COMMITTEE APPOINTMENT - M/S/P Bergeron/Johnson moved that Kathryn
Roberts be appointed to the park committee. (5 ayes)
.
5. DUMPSTER CONTRACT - M/S/P Hicks/Bergeron moved to renew the contract
with Maroneys for dumpster service at the town hall with a change from
yearly termination to continual with a 30 day cancellation notice. (5 ayes)
.
6 .
ATTORNEY -
1. Rivard will sign the stipulation suggested
by the township.
2. Provoked by letters from past residents, the
matter of the City of Stillwater's taxation
to the people in the annexation area was
discussed. Evidently the state law allows
something other than what was agreed upon.
The attorney was asked to look into the matter.
7. FISCHER LETTER - Mr. Fischer is very concerned about impact on his
property by an access being planned to connect Rutherford School and a
planned development with County Road 12. The board reviewed the matter.
A letter from Joe Lux (Washington County) has been sent to Mr. Fischer
which addresses the problem. The board can review the situation to see
if it appears reasonable.
8. RALEIGH MINING RENEWAL - M/S/P Hicks/Bergeron moved to renew Mike
Raleigh's Mining Permit for another year. (5 ayes)
The Raleigh Five Year Mining Permit will be up for renewal February 1999.
9. BUILDING INSPECTION APPLICANT - Jon Ludwig was present to offer his
services as building inspector for Stillwater Township. He will forward
a contract to the board for consideration.
10. ANNEXATION TAX PROVISIONS - Several residents were present to discuss
the discrepancy between what was stated for taxation of annexed property
owners and what is actually is being charged. The board explained that
.
Stillwater Town Board Meeting - 1/8/98
Page Two
~he attorney is to check into the matter.
11. JANUARY 17 AGENDA - The agenda for the comprehensive plan workshop was
discussed and revised again.
12. JOINT BOARD - Meeting will be held on January 28. Hearing on January 26.
Jerry Hicks asked again for minutes and other materials be sent to all
supervisors.
13. ADJOURNMENT - Meeting adjourned at 10:30 p.m.
Clerk
Chairperson
Approved
.
.
5.
6.
7.
8.
9.
10.
II. 10:15
12. 10:15
to
11:30
13. 3:30
to
4:30
1. 9:00
2.
3. 9:00
4. 9:05
9:20
9:30
9:45
9:55
W ASIllNGTON COUNTY
Dennis C. Hegberg
District 1/Chair
COUNTY BOARD AGENDA
JANUARY 13, 1998, 8:00 A.M.
Mary Hauser
District 2 .
Wally Abrahamson
District 3
Myra Peterson
District 4
Dave Engstrom
District 5
Roll Call
Consent Calendar
Nomination for and Election of Vice Chair of County Board for 1998
Public Works Department - D. Wisniewski, Director
A. Declaring January 18, 1998 as Lower Oak Park Neighborhood Days
B. Acquire Portion of the Kartarik Property for Grey Cloud Island Regional Park
Community Services Department -
A. Annual Employment and Training Report to Governor
B. Agreement with Met Council - Transportation Assistance to Residents Involved
in Welfare-ta-Work
Sheriff's Office - J. Frank, County Sheriff
Radio Plan Approval
General Administration - J. Schug, County Administrator
Discussion from the Audience
.
VlSil<1n may SMrr: their concerns with the ColDlty Board of Commiuionen on any lum ru1' on the agenda. The Olalr will dlrr:ct the
Coumy AdministTalOr to prep4n responsu to your concerns. Yau are encauraged ru1t 1<1 be repetitious of prr:vious speaun and 1<1
Commissioner Reports - Comments - Questions
This period af Ii1M shall be used by the CommissIonen to report to the fWl Boord on committee activities, malcc camments an mallen
of lnurut and InfannaJion, or raise questions to the -if. This action U not inundcd to rcsub In subsl4nJjvc /xxJrd action during
this dme. Any acdon nccusiJT] because oJ discu.u/on wiU be scMdulcd for a JWure board meeting.
Board Correspondence
Adjourn
Workshop with the Public Works Department - Room 100A
A. CIP 1998-2002 Delivery
B. Regional Rail Authority Commuter Rail Study Update
Workshop with State Legislative Delegation - Room lOOA
...................................................................
Date
January 13
January 14
January 14
January 14
January 15
January 15
MEETING NOTICES
Committee
Mental Health Advisory
911 Board
HRA Board
Workforce Council
Metronet
Parks and Open Space Commission
Time
Location
4:00 p.m.
10:30 a.m.
3:00 p.m.
8:00 a.m.
12:00 p.m.
7:00 p.m.
1584 Hadley Ave. - Oakdale City Hall
2099 University Ave. W. - 51. Paul
Washington County Government Center
Washington County Government Center
2324 University Ave. West - St. Paul
Washington County Government Center
Aui#iv. J/#WJing devic..2 Me .vaiJabH flY U. In tJM County 8o.rd Roonr.
If you n_ .ustNlC. du. to diSllbiliry or "ngUIIg. _',";-_ ell" 430-6000 (TOO 439.32201
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR**
JANUARY 13, 1998
The following items are presented for Board approval/adoption:
ePARTMENT/AGENCY ITEM
Administration
Auditor-Treasurer
Community Services
Health, Environment and
.d Management
Human Resources
Public Works
Recorder
A. Approval of the December 23, 1997 Board meeting minutes.
B. Approval of resolution authorizing the County Board Chair and County Administrator to execute the State Natural
Resources Block Grant.
C. Approval to amend Policy #1012, Mileage Reimbursement, to increase mileage for individuals using personal
vehicles on County business from 31.5C to 32.5C effective January 11, 1998.
D. Approval of resolution authorizing the repurchase of tax-forfeited land by Jeffrey Winiecki, former owner.
E. Approval of resolution authorizing the repurchase of tax-forfeited land by Richard D. Long, former owner.
F. Approval of resolution authorizing the Auditor-Treasurer to classify as non-conservation and offer the tax forfeited
parcel 20.030.20.40.0101 to adjoining owners at a private sale.
G. Approval of 1998 contract with Stivland, Inc. D/B/A Harbor Shelter and Counseling Center to provide child
shelter and short term treatment services.
H. Approval of contract with Eastern Minnesota State Operated Community Services to provide home and community
based services for persons with developmental disabilities.
I. Approval to accept a grant in the amount of $50,000 to build Children's Mental Health capacity and accept a grant
in the amount of $47,720 for collaborative wrap-around services.
J. Approval of child foster care maintenance and initial clothing allowance rates for calendar year 1998.
K. Approval for County Board Chair and County Administrator to execute an amendment to an agreement between
the County and the State of Minnesota for Immunization Action Plan grant dollars.
L. Approval of resolution authorizing the Ramsey County Director of Budgeting and Accounting to appropriate from
the Resource Recovery Project Board Fund Balance, as needed, to finance any shortfall in the 1997 Project Board
service fee budget.
M. Approval for the County Board Chair and County Administrator to execute agreements for building inspection
services and on-site septic inspection services with cities and towns.
N. Approval of contract with Minnesota Valley Testing Laboratories, Inc. for water analysis.
O. Approval to substitute the position of Division Chief for one position of Sr. Assistant County Attorney in the
County Attorney's Office.
P. Approval of resolution awarding the bid for provision of Carpeting installed within County facilities for 1998 to
Hiller Carpet, conditioned upon the execution of a contract as approved by law.
Q. Approval of the first amendment to the grant agreement with Met Council, number SG-95-50, for recreational
open space lands development to retrofit existing facilities to meet . ADA. requirements within the boundaries
of Lake Elmo Park Reserve.
R. Approval of the plat of Ridgewood Acres Plat 2, May Township.
.Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a
Consent Calendar item(s) for discussion andlor separate action.
.
BOARD OF DIRECTORS-1997'1998
Executive Committee
LINDA S. MURPHY. CMC/AAE
President
Borough Clerk
Kenai Penlnsula Borough
Soldotna. Alaska
VICKY MIEL. CMC/AAE
1 sr Vice President
City Clerk
PhoenLt:. Arizona
MARY LOU RAND. CMC/AAE
2nd ~r[ce President
Town Clerk - Assistant Town Manager
Gamer. North Carolina
J.W. (JACK) COPLAND. CMC/AAE
Immediate Past President
Clerk / Administrator
Ucluelet. B.C.. Canada
Directors-19gB Expiration
D. BRENDA CALDWELL
Town Clerk - Gorham. Maine
SUSAN LAMBLACK. CMC/AAE
City Secretary/Treasurer
;Vewark. Delaware
OLIVIA PARKS WOODS. CMC/AAE
Jlunicipal Clerk - Atlanta. Georgia
PATRICIA BURCH. CMC/AAE
City Clerk ITreasurer
\Vhitesville. Kentucky
GLORIA J. BERRETT. CMC/AAE
City Recorder - Ogden City. Utah
ROLAND SIGNETT. CMC/AAE
Clerk/Treasurer ~ Femdale. Washington
GARMT KOLHORN
Town l""anager
Renkum. Gelderland. The Netherlands
Directors-1999 Expiration
KATHLEENA.THORPE.CMC/AAE
Township Clerk
SOlLth Brunswick Township. New Jersey
L. RANETTE WOOD'LARSEN, CMC/AAE
City Secretary - Garland. Texas
JA11fES R. VILLIESSE. CMC
Clerk.Trcasllrer
New London. Wiscon.sin
DONNA 111. BARNES. CMC/AAE
City Clerk - i\'lexico. IHissnuri
ALICE LUCERO. CMC
City Clerk.Treasurer
Espanola. New ,\-lexico
PIERRE PAGE. CMC
City Clerk - Ottawa. Onlario. Canada
JAN S. VAN ZYL. CMC
Local GOl'L'mmenl Advi.sor
Pretoria. South Africa
Directors-2000 Expiration
DEBRAE.EAS~~V.CMC/AAE
Town Clc>rk-Ta\: Collector
Gi!Ford. New Hump:-;hire
DIANNE J. BITZER. CMC/AAE
MUT!iCipuf Clerk Clemson. South Carolina
WILLIAM A. MULKEY. CMC/AAE
CilLJ CIl..'rk - Winn:-;bonJ. Louisiana
JUDY B. SIMERSON. CMC/AAE
CuU Ckrk,:Ul'cordt..'r
Cerrnnfl(n!l'Tl. TI'Tlflesset::'
MARGARETDURBALA.CMC/AAE
CilL} Clerk - ;\'Cll'lon. [OW(I
BETTY W. HENNEMAN. CllfC/AAE
Cil~j Clerk - Parle Ridge, IlliTlois
ELISA D. FRITZ, CM'C/AAE
Citt} [{L'curd,'r - KlnT1lwh Falb. Orc9ofl
DONNA B. KENNY. CMC
Cit~} .\lnnflfjt'r L~-'(}tsl(l{Il'1:' Sen:in:s.'Cirlj Clerk
Surre;J. B.C. Callada
John R. Devine
Executive Director
Francis L. Adshead. Ph.D
Director of Education
International Institute 01 Munici12al Clerks
Los Angeles County. California 1212 N. San Dimas Canyon Rd. . San Dimas. California 9177.
Phone (909) 592-IlMC . Fax (909) 592-1555
E-mail 74357. 15670compuserve.com
December 31, 1997
Honorable Jay L. Kimble
Mayor
City of Stillwater
216 N. Fourth Street
Stillwater, Minnesota 55082
Dear Mayor Kimble,
On behalf of the Intemational Institute of Municipal Clerks, it gives me
great honor and pleasure to announce that MorJi J. Weldon, City Clerk of
the City of Stillwater, Minnesota, has been awarded the designation of
Certified Municipal Clerk.
This prestigious award fully recognizes the professional competency of Ms.
Weldon fulfilling the responsibilities of her office. It is granted only after a
person has met high educational, experience, participatory and service
standards established by IIMC.
.
The International Institute of Municipal Clerks was founded in 1947, and
has a membership of 10,000 members throughout the United States,
Canada and 15 other countries. IIMC prepares and meets challenges of
the diverse role of the Municipal Clerk through its Certification and
Advanced Academy educational service programs. These programs are
updated regularly to keep pace with changing local government needs.
We are very pleased to have Ms. Weldon as a member of the International
Institute of Municipal Clerks, and deeply appreciate your encouragement of
her involvement with the IIMC Certification program. It reflects your
understanding of the purpose of IIMC and your commitment to professional
development and growth.
Sincerely,
~:~c~
President, IIMC
MIs
.
Mill! 1~.21. 19% . . .52,1<[ IIMC AI/IIII/,I C)},/tTCI/(l'. . ,\l,'l>il,'. AllIl><lI)}1I (A,'lIdl'lIn/ ;\.1111! 16)
.
.
.
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees,
and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission,
and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about
meetings should be directed to the appropriate organization. Meeting information is also available on the Metro
Information Line at 602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be
made by electronic mail at: data.center@metcstate.mn.us or by calling the Public Comment Line at 602-1500.
DATE: January 9, 1998
WEEK OF: January 12 - January 16, 1998
METROPOLITAN COUNCIL
Public Meeting on the Metropolitan Wastewater Treatment Plant Laboratory Facility Upgrade - Mon.,
Jan 12, 1 p.m., Metro Plant, 2400 Childs Rd., West Screen and Grit Building, Room 103, St. Paul
Transportation Committee - Mon. Jan. 12,4 p.m., Chambers. The committee will consider: Metro Transit
employee recognition - November employee of the month; St. Paul bus stop sign agreement; school bus
transportation draft report; 1997 - 1998 Regional Transit Capital (RTC) competitive projects; grant agreement with
Dakota Area Resources and Transportation for Seniors Program for regional transit capital (RTC) funding; Council
position regarding draft Metro Mobility governance legislation; Transit Providers Advisory Committee (TP AC)
1998 work plan; budget amendment for airport/community economic study; Airlake Airport long-term
comprehensive plan review; fleet mix at Metro Transit and air emission impact; Nov. 1997 progress report on Metro
Transit biennium ridership goal; Nov. 1997 progress report on non-Metro Transit biennium ridership goal; Como-
Metro pass update; Metro Transit general manager's update; transportation planning director's update; Richfield
mitigation plan; and other business.
Southwest Metro Groundwater Work Group - Tues., Jan. 13, 1:30 p.m., Prior Lake Fire Station, 16676 Fish
Point Rd., Prior Lake. The committee will consider: update on the resolution status; Savage Well No.7; Savage
Fen management plan update; MDH; DNR - Mt. Simon-Hinckley guidance document; data assessment and
collectionplan - framework for implementation; fmancing strategies; and other business.
Environment Committee - Tues., Jan 13,4 p.m., Chambers. The committee will consider: authorization to
negotiate and award a professional services agreement for the MWWTP pretreatment/primary liquid treatment, step
I facility planning; authorization to award and execute a contract for Elm Creek Interceptor, phase 1; approval of
design-builder short-list criteria for Blue Lake thickening/dewatering; Blue Lake/Seneca solids processing legal
services; authorization to execute an agreement with Scott County for reconstruction of interceptor 71-20-2 in Prior
Lake; resolution in support of the Southwest Metro Groundwater Work Group's activities; authorization to negotiate
and award a contract for a computerized maintenance and materials information system (CMMIS); update on
Northern States Power (NSP) rebate; progress report on Blue Lake/Seneca fmal stabilization proposals; update on
information meeting regarding laboratory capital projects; and other business.
Livable Communities Advisory Committee - Wed., Jan 14,11:30 a.m., Room 1A. The committee will consider:
update on Robbinsdale 1996 demonstration grant; annual report to the legislature on the livable communities fund;
1998 demonstration account schedule; development of new Council interactive multimedia presentation, "Growth
by Design"; evaluation of 1997 demonstration account funding process; and other business.
Committee of the Whole - Thurs., Jan. 15,4 p.m., Room 1A. The committee will consider: airport/recreation land
use planning; briefing on electrical deregulation; and other business.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are .
subject to change. For more information or confIrmation of meetings, call 602-1447, (TIY: 291-0904). Call the
Metro Information Line at 602-1888 for coming meetings and agendas and other Council information or [md them
on our web page at www.metrocouncil.org
TENTATIVE MEETINGS THE WEEK OF JANUARY 19 - JANUARY 23
Martin Luther King Holiday - Mon. Jan. 19 - Council offIces are closed.
Joint Meeting of the Livable Communities Advisory Committee and the Community
Development Committee - Tues., Jan. 20, Noon, Chambers
Special Finance Committee - Tues., Jan. 20, 4 p.m., Room 2A
Metropolitan Parks and Open Space Commission - Tues., Jan. 20, 4 p.m., Chambers
Urban Economic Summit - Wed., Jan. 21, 10 a.m., Earle Brown Center, U ofM, 1890 Buford Ave., St. Paul
Transportation Advisory Board - Wed., Jan. 21, 2 p.m., Chambers
Legislative Strategies Committee - Thurs., Jan. 22, 3 p.m., Room lA
Metropolitan Council - Thurs., Jan. 22, 4 p.m., Chambers
.
.
2
METRO DIGEST
.
DECEMBER, 1997
A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks & Open Space
Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission meetings are filed with
the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period of up to two years and can be
viewed by the public. Call the appropriate commission or operations area for meeting information and/or specific questions.
Metropolitan Council
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN, 55101. For further information
regarding the contents of this publication, contact Sandra Lindstrom at 602-1390. The Council's general number is 602-1000
(fDD: 291-0904). Call the Metro Information Line at 602-1888 for recorded information about Council publications, Council
actions, coming meetings, job openings and subsidized housing referrals. Recent Council publications can be found at major
public libraries in the Metro Area. Publications ca.'1 be ordered by e-maiI.Theaddressis:data.center@metc.state.mn.us.
Comments can be made to that address as well as 602-1500, the Metro Council Public Comment Line. Check the internet web
site at http://www.metrocounciLorg.
The Council...
Community Development
.
· authorized staff to prepare the final
grant application to the Board on
Government Innovation and
Cooperation in collaboration with the
Metro Educational Cooperative Service
Unit and Technology Education
Information Services.
.
adopted the following recommendations
regarding Greenfield's Comprehensive
Plan Amendment relating to the
Industrial Park Wastewater Treatment
Facility:
1. Greenfield can place its proposed
Comprehensive Sewer Plan (Tier I)
-rnto effect and no modification is
required;
.
2. Advised the city that it is no longer
exempt from the statutory
requirement (Minn. Stat. 9473.859,
Subd. 3). It must prepare and
submit a Water Supply Plan to the
Council as part of its 1998
comprehensive plan update; and
3. The 1998 update should include an
extensive analysis of on-site systems
and failures in the community, and a
comprehensive description of its on-site
management plan, including provisions
for periodic inspections of all on-site
systems in the.community.
· authorized staff to pursue Option 1,
detail the scope of services required and
determine the approximate costs to
provide services under the Metropolitan
Housing Opportunity Program for final
Council consideration.
· approved a total expenditure of $30,000
from the Section 8 Operating Reserve
accounts for an Enterprise Facilitation
project over a two-year period. An
initial expenditure of$15,000 will be
made available immediately for first-
year start-up costs. An expenditure for
the second year of operations will be
authorized following staff review of
satisfactory completion of year-one
activities.
METRO DI6EST
.
. authorized its Regional Administrator to Pollution Control Agency.
execute a GIS data and cost sharing Once this process is completed,
agreement with Hennepin County the township will submit an
consistent with the general provisions updated ISTS element to meet
presented. the Council's Water Resources
Management Policy Plan
. awarded $3,980,350 in grants to ten content requirements by
projects presented for the Livable December 31,1998.
Communities Demonstration Program,
with specified conditions and with the 2. That Castle Rock Township
understanding that the remaining funds work with other local
($119,650 plus interest) will be carried jurisdictions in the Vermillion
over to the 1998 funding cycle. River \Vatcrshed Management
Organization (WMO) and
. adopted for planning purposes the Cannon River WMO to adopt
forecast revisions proposed by staff goals and policies by reference,
with the stipulation that these or establish its own local
differences be communicated to stormwater management plan
communities in a manner that fosters and regulations consistent with
collaborative discussion to resolve the the WMO plans. Once this
Issues. process is completed, the
township will submit an .
. adopted the Review Record for the updated local watershed
Castle Rock Township Comprehensive management plan element to
Plan Update with the following meet the Council's Water
recommendations: Resources Management Policy
Plan content requirement by
That Castle Rock Township place its December 31, 1998.
2020 Comprehensive Plan into effect.
This satisfies the requirements of the . awarded fall Tax Base
Metropolitan Land Planning Act Revitalization Account grants as
requiring a plan update by December presented with the stipulation that
31, 1998, with the following two the award for the MCDA - Sears
exceptions: Project is contingent upon approval
by the Council's Tax Base
1. -That Castle Rock Township Revitalization Account
participate in a cooperative administrator of a detailed asbestos
effort with Dakota County and survey and cleanup design.
other townships in Dakota
County to implement a program . scheduled a public hearing for
for maintenance and inspection 12:00 noon on February 2, 1998, on
of individual on-site sewage revisions to the Finance Section of
treatment systems (ISTS) the Recreation Open Space
consistent with recommended Development GuidelPolicy Plan and
standards of the Minnesota directed staff to file the appropriate .
public hearing notices.
Page 2
December, 1997
. METRO DIGEST
be fIxed for each calendar year upon
Environment Council approval of the UnifIed
Budget for that year.
. authorized the General Manager of
Wastewater Services to negotiate, and 2. Each community will be billed
the Regional Administrator to execute, a quarterly based on its actual sewage
contract for Professional Services for discharge into the MDS during the
the 1997 Metering and Alarm System second preceding quarter previous
Upgrade, MCES Project #970507, with to the billing quarter and at the
the fIrms presented, in order of their Council-approved sewer service
ranking, at a cost not to exceed billing rate. Actual sewage
$630,000. discharge into the MDS for each
community will be as measured,
. authorized its Regional Administrator calculated, estimated, or otherwise
and General Manager of Wastewater determined by the Council. The
Services to execute Amendment No.2 concept of direct proportionality of
to Professional Services MCES costs to quantity of sewage
Contract #C-3l 02, to provide additional discharge remains the same.
work for the site selection and facility
planning phases for the Southeast 3. In each calendar year, any revenues
. Regional Wastewater Treatment Plant, in excess of expenditures will be
Step I, Facility Plaiming, to captured in theW orking Capital
Montgomery Watson at a cost not to Fund, pro~ded othatthefund will
exceed $166,974. not at any time exceed the statutory
limit. Any revenue' shortfalls in a
. authorized its Regional Administrator to calendar year will be absorbed
enter into a Construction Cooperation through use of Working Capital
Agreement with the city of Shoreview Fund balance.
for reimbursement of rehabilitation
costs of the City's Bucher Avenue 4. Current Value Credits and local
sanitary sewer. Total payment to the government Debt Service Credits
city by the Council shall not exceed will be paid in July of each calendar
$70,000. year by direct payment to
communities. To the extent any
. adopted the following method for payments are due to the Council
allocating reserved capacity current from a community and are not to be
costs effective January 1, 1998: paid through the normal cost
allocation payment, those payments
1. The annual sewer service billing will be offset against any Current
rate per gallon for each calendar Value Credit or Debit Service
year will be established during the Credit to be paid to the community.
budgeting process based on
estimated sewage discharge into the 5. The Industrial Strength Charge
. Metropolitan Disposal System system is continued in its current
(MDS) and estimated current costs form.
for the budget year. That rate will
Page 3
December, 1997
METRO DI6EST
.
For purposes of transition to the new Northern States Power for the Metro
methodology, 1998 community billings' Plant fine bubble aeration power
will be adjusted by any under (over) savings. The Regional Administrator
payments that resulted in 1996 under and General Manager of Wastewater
the previous cost allocation system. Services were directed to advise NSP
Likewise, 1999 community billings will and the Public Utilities Commission of
be adjusted by any under (over) the Council's concern over the
payments that resulted in 1997 under proportional repayment provision of the
the previous cost allocation system. rebate.
. approved, contingent upon approval of . authorized its Regional Administrator to
the cost allocation method, an exception award and execute a contract for
to the method effective for the first MWWTP Process Control System
quarter of 1998. The deviation is Phase One Installation, MCES Project
limited to using normalized instead of Number 910815, to Premier Electric
actual third quarter flows for each Corporation for their low bid of
community to calculate first quarter $3,987,825.
1998 sewer service charges.
. approved the revised 1998 wastewater
. authorized its Regional Administrator to service rate of $135.00 and
execute, and the Division Director of Environmental Services operating
Environmental Services to negotiate, budget as presented. .
Amendment Number 1 to Professional
Services Agreement MCES Contract C- Finance
3180, Industrial Rate System Study
(1100), to Brown and Caldwell at a total . authorized its Regional Administrator to
price of the Agreement not to exceed negotiate and execute software license
$113,130. agreements with Oracle Corporation for
an amount not to exceed $315,000, plus
. authorized its Regional Administrator to tax; and authorized its Regional
submit a nomination for American Administrator to execute the acquisition
Heritage River designation for the of maintenance services for this
Metro Area section of the Mississippi software from Oracle Corporation in
River and to continue to work with local accordance with established procedures
communities and organizations to for sole source procurement.
coordinate further activities associated
with this designation. . adopted a resolution designating
members of the MSRS unclassified
. authorized the payment of special retirement program.
assessment for a flood control project
(Loch Lake) in the city of Fridley in the . found it in the public interest to discuss
amount of$389.00 plus interest. l<ibor negotiation issues in closed
meetings of its Finance Committee for
. authorized its Regional Administrator the specific reasons cited; and approved
and General Manager of Wastewater holding, at the times and places .
Services, to accept the rebate from specified, Finance Committee meetings
Page 4
December, 1997
METRO DI6EST
.
that would be closed to the public
pursuant to the Minnesota Open
Meeting Law.
· authorized its Regional Administrator to
award two concurrent three-year
contracts, including a possible two-year
renewal option, based on satisfactory
services, to Occupational Health
Services of Allina for MCES in the
amount of$141,433 and to
Occupational HealthSystem Minnesota
for Metro Transit in the amount of
$140,595 to provide medical
surveillance programs that comply with
the OSHA standards and requirements.
.
· authorized its Regional Administrator to
enter into an agreement between the
Metropolitan Council and the
International Association of Machinists
and Aerospace Workers covering
Environmental Services employees
effective (retroactively) August 1, 1997,
through July 31, 2000.
· authorized its Regional Administrator to
enter into a contract with the
International Brotherhood of Electrical
Workers, Local 110, effective
(retroactively) from May 1, 1997,
through April 30, 2000.
· authorized its Regional Administrator to
negotiate and execute an agreement.
with the financial advisory firms of
Evenson Dodge, Inc. and Springsted,
Inc. for the period 1998 through the
year 2000.
· approved the amended 1997 Unified
Operating Budget as presented.
· amended its procurement policy to read:
.
1. An RFP shall be required when the
cost of the service is $100,000 and
Page 5
above, when bid statutes do not
require competitive bidding and
when the Council is seeking
services where the lowest cost is not
the determining factor.
2. The Regional Administrator may
approve change orders/amendments
for non- financial issues and
[mancial issues as follows:
Non-construction contracts
up to a total contract
amount of$100,000; or,
non-construction contracts
over $100,000 up to 10% of
the original approved
contract amount, not to
exceed $100,000 in
cumulative amendment
amounts.
· authorized the General Counsel to
prepare and issue a Request for
Proposals for retention of bond counsel
for a three-year period and, in
consultation with other Council staff,
provide the Council with a
recommended firm.
· authorized its Regional Administrator to
enter into contracts with HealthSystem
Minnesota and HealthComp Evaluation
Services Corp. for the period of January
1, 1998, through December 31,2000,
with the option to renew the contracts
for an additional two-year period. The
HealthSystem Minnesota contract is for
an estimated amount not to exceed
$2,050,000, including worker's
compensation costs. The HESc
contract is for an estimated amount not
to exceed $250,000.
· approved holding, at the dates and
times indicated, closed meetings of
the Litigation Review Committee
December, 1997
METRO DI6EST
.
for the purpose of discussing Quality (CMAQ) funds of up to $74,780
pending and imminent litigation and to the 1-494 Corridor Commission for
settlement issues related to personal the development and implementation of
injury, workers compensation, Travel Demand Management facilities,
employment and other types of incentives, planning and marketing
claims asserted against the Council. program from October, 1997, to
The Council further increased the December, 1998.
Litigation Review Committee's
authority to settle litigation and . authorized its Regional Administrator to
other claims or matters involving negotiate and enter into a joint powers
the Council from $200,000 to agreement for provision of shuttle bus
$300,000. service with the Metropolitan Airports
Commission.
. approved a further amendment to
the 1997 budget as recommended. . authorized its Regional Administrator to
negotiate and execute or amend transit
Parks assistance agreements with the transit
service providers presented in amounts
. approved an amendment to Grant AG- not to exceed those listed. The
91-9 extending its duration to June 30, agreements shall be effective for the
1998, effective December 30, 1996; and period January 1, 1998, through
approved a transfer of$52,390.67 from December 31, 1998, unless otherwise .
Grant AG-91-9 to Grant AG-91-1O for a noted.
new total of $1,052,390.67.
. approved the 1997 Management Plan
Transportation and Operating Budget of the
replacement (opt-out) transit authorities
. concurred with the Transportation as presented.
Advisory Board action to amend Tables
A-12 and A-13 ofthe adopted 1998- . authorized its Regional Administrator to
2000 Transportation Improvement negotiate and execute grant agreements
Program. for private vehicle capital in amounts
not to exceed those presented.
. approved a two-year Closed Circuit TV
installation and maintenance contract . approved amending the 1997 Capital
witb...Security Control Systems, Inc. for Budget by $106,738 of additional
Metropolitan Council facilities in revenue and by $75,000 of additional
accordance with the contractor's bid expense for Metro Mobility vehicle
dated October 16, 1997, at a cost not to enhancements.
exceed $77,625 per year with an option
to renew for a third year at the same . authorized its Regional Administrator to
annual cost. The total three-year enter into a two-year contract with
contract cost is not to exceed $232,875. American Linen & Apparel Services for
provision of uniform rental and laundry
. authorized its Regional Administrator to services to Metro Transit as specified .
enter into a contract to pass through and at the bid prices. Further, the
federal Congestion Mitigation and Air Council authorized its Regional
Page 6 December, 1997
. METRO DIGEST
Administrator to extend the contract for Environmental Analysis not to exceed
up to two more years at the same terms $35,000, for the construction of a
and conditions, based upon satisfactory replacement facility for the Sneliing
performance. Garage.
. authorized staff to set a public hearing The Council also:
for Thursday, January 29, 1998, at
12:00 noon and 6:00 p.m. at the · held a Truth in Taxation Public Hearing
Washington County Government Center l on December 1, 1997, made a budget'
in coordination with the cities of levy presentation and received public
Stillwater, Oak Park Heights and comment.
Bayport regarding the Stillwater Transit
Redesign. . held two public hearings on December
4, 1997, to receive public comment on
. authorized its Regional Administrator to its 1998 Unified Operating Budget,
enter into a Memorandum of Agreement 1998-2002 Capital Improvement
with the City of Minneapolis to remove Program, 1998 Capital Program and
bicycles from the Nicollet Mall from 1998 Capital Budget.
6:00 a.m. to 6:00 p.m. weekdays and
contribute up to $83,000 for the . held fmal public hearings on December
. construction of bike lanes on Marquette 18, 1997, to receive comments on its
and Second A venues, with a stipulation 1998 Unified Operating Budget, 1998-
that the prohibition agreement remain in 2002 Capital Improvement Program,
effect for at least five years and, if it 1998 Capital Program and 1998 Capital
does not, the Council receive a pro-rated Budget.
repayment of the $83,000 expenditure.
. approved resolutions adopting the
. authorized its Regional Administrator to Council's 1998 Work Program and
execute a new capital agreement with Budget; adopting the Council's 1997
Minnesota Valley Transit Authority for Tax Levy for General Purposes;
funding the Palomino Hills Park and adopting 1997 Ad Valorem Property
Ride project cost overruns in an amount Taxes for Transit and Paratransit
not to exceed $41,402. Purposes; adopting a 1997 Tax Levy for
purposes of Minnesota Statutes Section
. authorized its Regional Administrator to 473.167 for the Metropolitan Livable
exe-cute a sole source procurement with Communities Fund; adopting a 1997
GFI and expend an amount not to Tax Levy for the Tax Base
exceed $118,176 of available capital Revitalization Account in the
funding to purchase GFI fareboxes, Metropolitan Livable Communities
farebox equipment and 1RiM units. Fund; adopting a 1997 Tax Levy for
Livable Communities Demonstration
. authorized its Regional Administrator to Account in the Metropolitan Livable
execute contracts for property Communities Fund; and adopting the
. appraisers not to exceed $75,000; and Council's 1998-2002 Capital
execute contracts for Phase II Improvement Program, 1998 Capital
Program and 1998 Capital Budget.
Page 7
December, 1997
METRO DIGEST
.
· approved the 1997 Metropolitan
Agencies Personnel, Ethical Practices
and Communications Activities report
for transmittal to the Minnesota
Legislature.
· adopted the 1998-1999 AffIrmative
Action Plan for submittal to the Federal
Transit Administration and Minnesota
Department of Employee Relations.
New Publications
Council publications are available from the
Council's Regional Data Center. For a
free and complete list of publications, write
the Metropolitan Council Data Center, 230
E. Fifth St., St. Paul, MN 55101, or call
602-1140.
E-mail address is:
data.center@metc.state.mn.us.
There is a charge for some publications.
The bi-monthly Council Directions
newsletter provides information on regional
issues and Council Programs. If you wish
to receive a copy of Council Directions,
call Dawn Hoffner at 602- 1447.
Metropolitan Commission Activities
Metropolitan Airports Commission
Metropolitan Airports Commission offices are located
at 6040 28th Av. S., Minneapolis, MN 55450. For
more information, call Lynn Sorenson at 726-8186.
The Commission:
· amended Ordinance No. 79,
establishing the trip fee for commercial
vehicles utilizing the commercial
roadway at Minneapolis-St. Paul
International Airport, to increase the per
trip fee from $1.25 to $1.50 for the
period March 11, 1998, through March
10, 1999.
· awarded the contract to provide services
as the second continuing transportation!
parking consultant to BRW. This
contract provides for consulting services
at Minneapolis-St. Paul International
Airport for Transportation studies,
traffIc engineering, and parking facility
projects.
Page 8
. authorized revisions to MAC's
Personnel Policy Guide relating to
Compensation and Employee
Development.
.
. authorized staff to proceed with the
issuance of a Request for Proposals for
local and long distance public payphone
services in the Lindbergh Terminal
Building.
Metropolitan Parks & Open Space
Commission (MP&OSC)
Metropolitan Parks & Open Space Commission
offices are located at Mears Park Centre, 230 E. Fifth
St., St. Paul, 5510 I. For more information, call Ellie
Porter at 602-1312.
. recommended that the Metropolitan
Council not permit the sale of regional
parkland for nonpark purposes via a
change in its current policy, but
continue to use a land exchange
approach.
.
December, 1997
METRO DIGEST
.
· forwarded a recommendation to the
Council relating to the transfer of funds
from Grant AG-91-9 to Grant AG-9l-10
as reflected on page 6 of this
publication.
Metropolitan Sports Facilities
Commission (MSFC)
Metropolitan Sports Facilities Commission offices are
located at 900 South 5th St., Minneapolis, MN 55415.
For more information, call Nancy Matowitz at 335-
3310.
The Commission:
.
· adopted a resolution approving the sale
of the Met Center Property to the
Metropolitan Airports Commission,
authorizing the Chair and Executive
Director to execute the Purchase
Agreement and scheduling a public
hearing for December 31, 1997.
· adopted a resolution on December 31,
1997, ratifying and affirming the
previous findings and decision by the
Commission to approve the sale of the
Met Center property.
.
Page 9
· approved payment of bills submitted by
Ellerbe Becket and Mortenson for
design services and construction costing
analyses.
· accepted and approved the jobs program
study entitled, "A New Ballpark and its
Impact on Jobs in the Community."
· received the 1997 pay equity report and
forwarded it to the Department of
Employee Relations.
· approved the proposed wage and salary
adjustments for 1998 as recommended
by its Personnel Committee.
· approved a 1998 wage and salary
adjustment for the Executive Director to
a total salary of $103,481.
· scheduled a Committee of the Whole
meeting for January 15, 1998, to discuss
a recommendation for the 1998
legislative session.
December, 1997
1.
2.
3.
10:00
10:05
4.
10:45
5.
6.
7. 10:55
8. 11:00
to
11:40
W ASIllNGTON COUNTY
Dennis C. Hegberg
District 1 \Chair
Mary Hauser
District 2
.
***NOTICE CHANGE IN TIl\1E***
COUNTY BOARD AGENDA
JANUARY 20, 1998, 10:00 A.M.
Wally Abrahamson
District 3
Myra Peterson
District 4
Dave Engstrom
District 5
Roll Call
Consent Calendar
General Administration - J. Schug, County Administrator
A. Financial Management System Contract
B. Procedure for Appointment of County Attorney
C. County Comments on Cottage Grove West Draw ADAR
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
COUllty Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters
of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
Workshop with HELM Department - Room 100A
Solid Waste Management Coordinating Board JP A
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Date
January 20
January 20
January 21
January 22
January 22
January 24
MEETING NOTICES
Committee
Citizens League Series-Regional Governance
Commissioner/Judges Luncheon
Transportation Advisory Board
Community Corrections
Metro TAB
Oakdale Library Grand Opening
Time
Location
7 :30 a.m.
12:00 p.m.
2:00 p.m.
7:30 a.m.
12:30 p.m.
10:30 a.m.-
5:00 p.m.
University Club, 420 Summit Ave., St. Paul
Washington County Government Center
230 E. 5th Street-Mears Park Centre
Lake Elmo Inn - Lake Elmo
230 E. 5th Street-Mears Park Centre
10 10 Heron A venue North, Oakdale
If you need assistance due 10 disability or language barrier, please call 430.5003 (TOO 439.32201
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
.
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
JANUARY 20, 1998
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
Auditor-Treasurer A.
Approval of abatement applications for homestead
classification.
Community Services B.
Approval of final copy of the 1998-1999 Community Social
Services Act Plan and Mental Health Act Plan.
Health, Environment, and C.
Land Management
Approval to execute an agreement with Bay town Township for
planning and zoning services for the calendar year 1998.
D. Approval to execute agreements with Stillwater Medical
Group, P.A. and Lakeview Memorial Hospital for provision
of jail health services.
Human Resources
E.
Approval of banding and grading of the new job description
of Community Justice Program Assistant in Court Services
at B25-1.
F. Approval to authorize the County Board Chair to sign and
submit the 1998 Pay Equity Report to the Minnesota
Department of Employee Relations.
Public Works
Approval of resolution awarding the bid for CCTV System
for the LEC Jail to Honeywell, Inc. in the amount of
$44,000, conditioned upon the execution of a contract as
approved by law.
H. Approval and execution of agreement with the Star Trail
Association for a snowmobile trail license to operate
within set parameters at pine Point Park.
G.
.
Sheriff
I. Approval to change the traffic control at the intersection
of 70th Street South (County State Aid Highway 20) and St.
Croix Trail (County State Aid Highway 21) in Denmark
Township to an all-way stop condition.
J. Approval of Consulting Engineering Services Agreement with
Toltz, King, Duvall, Anderson, and Associates, Inc. (TKDA)
for CSAH 39 (Hastings Avenue/Broadway Avenue) in an amount
not to exceed $100,000.
Approval to establish the 1998 per diem rates that
Washington County charges for jail bed rental.
K.
*Consent Calendar items are generally defined as items of routine business, not requ1r1ng
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s)
for discussion and/or separate action.
.
IJ THE ~IINNESOTA
A newsletter on
historic preservation
from the
State Historic Preservation Office
of the
Minnesota Historical Society
..................................................................................
.............................................................. Vo 1.1 X , No. 1
Winter 1998 ...............
.. ... ..... .... ......... ......... .... . ............. ...... .........................................................................
~'~\~;;},~":%:": ';.",^"
":~';;;}"'o'" '--"':.";tc,.. ...::....1...-
e: .. uS ac
For two threatened Twin Cities
historic properties-the Fort Snelling
Historic District and the Sam S. Shubert
Theatre in Minneapolis-the obstacles to
preservation are large and complex and
have frustrated efforts to preserve them
for years. Finding a suitable new use for
the properties would appear to be key to
a decision. But it's not that simple, and as
this issue of the Planner goes to press,
very different approaches to addressing
the preservation issues are unfolding for
each property.
Fort Snelling
The Fort Snelling Historic District is
one of only 21 National Historic
Landmarks (NHL) in Minnesota. In
1971, title to the property was transferred
to the State of Minnesota by the US
Government, with deed restrictions
requiring that it be used for "public park
or recreational purposes." Since then, the
property has been administered by the
Minnesota Department of Natural
Resources (DNR).
For years, the myriad of federal and
state agencies involved have been unable to
decide what to do with the 28 buildings,
which are known to many as Officers' Row
or the Department of Dakota buildings.
To further complicate the situation, the
district stands in the shadow of the
Minneap.olis-St. Paul International
Airport.
During the 1997 session, the
Minnesota Legislature, upon recommen-
dation by the Legislative Commission on
Minnesota Resources, authorized funding
for a study to develop a conceptual uti-
lization plan for the Upper Bluff Area.
The study couldn't have come at a better
Officers'Row. This photograph was probably taken in
the late 1960s or early 1970s.
time. The vacant buildings are deteriorat-
ing, which can be attributed in part to
indecision about the future expansion of
the airport and the limitations of the deed
restrictions, both real and perceived.
N ow that the decision has been made not
to expand the airport in the direction of
the fort-at least in the foreseeable
future-the time is right for exploring
alternatives that would ensure a future
for this national treasure.
The DNR initiated the study this fall,
contracting with preservation consultant
Thomas Zahn and Associates to facilitate
the process. A preservation consulting
team was assembled, which consisted of a
preservation architect, an economic spe-
cialist, recreation planners, and represen-
tatives from the DNR, SHPO and the
Metropolitan Council.
The team's assignment is to explore
the potential for viable new uses for the
buildings as well as the open spaces. A
public meeting kicked off the project in
late November and was followed by a
whirlwind week during which the team
conducted over 50 interviews. One
promising sign early on was learning
from a National Park Service planner that
the agency is open to exploring creative
and innovative options regarding the
deed restrictions. Over the next several
.
Continued all page 2
. U~ENDIR'OF"EVENT~
':>.
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i;;
GRANTS DEADLINES
Jan. 9: Pre-application deadline for CLG
grants.
Feb. 6: Final deadline for CLG grant
applications.
PUBLIC MEETINGS ON
HISTORIC PRESERVATION
SHPO will host three public meetings to
discuss planning for historic preservation
as it relates to the needs of the general
public, government agencies, and com-
munities throughout Minnesota. Your.
thoughts are needed to help the Offic
review the goals of the statewide preser-
vation plan issued in 1995 and establish
priorities for its 1998-99 work plan. We
encourage you to attend one of the meet-
ings listed below. No advance registra-
tion is required. Meetings begin at 7
p.m.; receptions are at 6 p.m. For more
information, call Michael Koop, (612)
296-5451.
March 26: Morton, Lower Sioux
Agency Interpretive Center
April 23: Little Falls, Cass Gilbert Depot
May 7: Virginia, Coates Plaza Hotel
MEETINGS & WORKSHOPS
Jan. 12: Brown Bag Lecture, noon-1 p.m.
"Nature's Finest Scenery: The Urban
Development of SI. Paul's East Side."
Cargill Commons, MacMillan Education
Center, Minnesota History Center.
Cultural resource historian and planner
Garneth Peterson will discuss the growth
patterns of an early neighborhool whose
residents enjoy the bluffs, views and
water.
Continued Oil page 2
~. ':", UX-LENOIR ,OF 'EVENTS: ...;"
March 4: "Whose House Was This?"
. p.m. learn how to use resources such
city directories and photographs to
uncover your house history. MHS
Research Center, 345 Kellogg Blvd. W.,
St. Paul. $3 for MHS members, $5 for
nonmembers. Registration required; call
(612) 296-2143
March 19: Grants Review Committee
Meeting, 9:30 a.m., Minnesota
Historical Society, 345 Kellogg Blvd. W,
St. Paul. For agenda information, call
Mandy Skypala, (612) 296-5478.
March 19: State Review Board
Meeting, 7 p.m., Minnesota Historical
Society, 345 Kellogg Blvd. W, St. Paul.
For agenda information, call Michele
Decker, (612) 296-5434.
May 2-10: Minnesota Archaeology
Week. The fourth annual Minnesota
Archaeology Week includes a range of
events throughout the state. For more
information, call (612) 725-2729 or
write to Minnesota Archaeology Week
Statewide Coordinator, c/o Office of the
.e Archaeologist, Fort Snelling History
ter, St. Paul, MN 55111 .
May 3: Mendota landmarks Walking
Tour, Sibley Historic Site, 2-3:30 p.m. In
this 90-minute guided walking tour,
Sibley Historic Site visitors can explore
Mendota's natural and historic land-
marks, including ferries and bridges, Pilot
Knob, and the 1 854 Church of St. Peter,
Fee required. For information, call (612)
452-1596.
May 7: State Review Board meeting,
7 p.m., Minnesota Historical Society,
345 Kellogg Blvd. W, St. Paul. For
agenda information, call Michele Decker,
(612) 296-5434.
May 10-16: National Historic
Preservation Week, including the
statewide Historic Preservation
Conference. Theme: "Preservation Begins
at Home." The next issue of the Planner
will include a list of events. -
.
Right: The stone entrance gate to
St. Croix State Park.
E1 Minnesota Preservation Planner. Winter 1998
When the Obstacles Loom Large
Continued from page 1
months the team will synthesize its find-
ings, make recommendations and pro-
duce a report; additional public meetings
will be scheduled for later this winter.
The Shubert Theatre
While the situation is encouraging
and even hopeful for Fort Snelling, the
future is very tenuous for the Sam S.
Shubert Theatre in Minneapolis, which is
listed on the National Register of
Historic Places. On Dec. 15, the
Community Development Committee of
the City Council voted in favor of a
major development project that calls for the
demolition of the 1910 classical revival
theater. Committee members appeared to
ignore the findings of a feasibility study,
commissioned at their request, which was
presented at the same meeting and that
validated the unique contribution the
theater makes to the community. The
final decision awaits action by the full
council, scheduled for Dee. 30, and
discussions continue with the
Minneapolis Community Development
Agency about plans that could preserve
the historic theater, including moving the
building a block away to save it. The next
issue of the Planner will include available
information on this volatile situation;
perhaps a new vision of downtown devel-
opment will emerge, one that incorpo-
rates a restored Shubert Theatre.
Britta L. Bloomberg
Deputy SHPO
: .".,'. :".... '.' REGISTIMTION. ' '. .... ...'
St. Croix State Park Is Designated a
National Historic Landmark
The St. Croix Recreational
Demonstration Area, now known as St.
Croix State Park, was designated a
National Historic Landmark (NHL) on
Sept. 25, 1997 by the U.S. Department of
the Interior. The park joins 20 other
properties in Minnesota that have
achieved Landmark status, which is
reserved for properties that have tran-
scendent value to the nation as a whole.
Ten years ago the State Historic
Preservation Office (SHPO) did a survey
to identify the CCC/wPA/Rustic Style
historic resources in 23 of Minnesota's state
parks. Rolf Anderson, historical consultant,
was retained to complete the survey and
prepare the National Register documen-
tation. As a result of this work, and the
assistance of the Department of Natural
Resources park staff, over 500 historic
park resources have been listed on the
National Register.
The St. Croix Recreational
Demonstration Area was one of 46
recreational demonstration areas (RDA).
These were New Deal planning projects
intended to retire "submarginal" agricul-
turallands and develop them for recre-
ational use. A number of federal agencies
were involved in these projects; the
National Park Service provided the over-
all technical supervision and the Civilian
Conservation Corps (CCC) and the
Works Progress Administration (WPA)
usually provided labor.
St. Croix State Park is one of the two
best remaining examples of recreational
demonstration area planning and design
in the country. The St. Croix RDA also is
an extremely significant and well-preserved
v,
::t: state park of the period, and epitomizes
""
o the artistic quality and high aspirations
held for state parks designed by the Park
Service during the 1930s. St. Croix is one
of a handful of parks nationally that best
represents the highest achievements of the
collaboration of the Park Service, the
CCC, other New Deal agencies and local
park authorities during the New Deal.
"
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:::::
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;;~;/,'~'~.~J~~f~~W1JV'i,igat'On "Agreeme~t~.,f~r,'..nstoric Properties in' :
::~_., .:>.'.'.-," ':';",Q,~9ns'~~~ctiol:t 'ProifSct~:,jDiscussions in P.rogress'
When historic properties are
identified in construction or
development project areas, special steps
sometimes must be taken to avoid or
reduce the effects of the project on the
historic properties. When this happens, a
memorandum of agreement stipulating
mitigation measures is drawn up. (For
long-term projects, a "programmatic
agreement" is sometimes used.)
Agreements are signed by the project
agency, the Advisory Council on
Historic Preservation, the State Historic
Preservation Office (SHPO) and other
interested parties. New agreements have
recently been formulated and are under
discussion in meetings of Review and
Compliance staff of SHPO and federal
and state agencies.
Recent meetings have included
consultations about the following
historic properties:
· St. Anthony Falls Historic
District, Minneapolis. Discussions are
being held with the Federal Energy
Regulatory Commission about an
application to establish a hydroelectric
power operation in the Crown Roller
Mill, located in the district, and about
Northern States Power's (NSP)
application to renew its license to operate
its Hennepin Island Plant.
. The Bureau of Mines main campus,
which typifies a modern government
research center from the 1950s; building
201 at Fort Snelling (the 1907
hippodrome built for the Fort); and an
intact Nike Missile Base, dating from
1959, on a parcel of land in Farmington.
Discussions are being held with the
Bureau of Mines closure team regarding
pending sale of these three properties.
· The Duluth Ship Canal, the u.s.
Army Corps of Engineers
Administration Building in Duluth's
Canal Park, and the Duluth Vessel Yard.'
All three are National Register-eligible
properties. Discussions are underway
with the Detroit District of the Corps
regarding a long-term planning and
maintenance strategy for these three sites.
. Sumner Field housing project,
Minneapolis, (a National Register-eligible
property), and Mill Ruins Park in the St.
Anthony Falls Historic District. SHPO
staff is in consultation with the City of
Minneapolis (which is fulfilling the
responsibilities of the Department of
Housing and Urban Development) about
(a) the proposed demolition of the .
Sumner Field project and (b)
development of the Mill Ruins Park.
. Certain properties in the
Minnehaha Parkway Historic District, a
National Register-eligible district in
Minneapolis. The Sound Insulation
Program, which involves those
properties, is under discussion with the
Federal Aviation Administration and the
Metropolitan Airports Commission.
. Graceville Library, an Ellerbe-
designed, Carnegie-funded building in
Graceville (Big Stone County).
Discussions about the proposed
demolition of the library are being held
with the State Department of Education
and the Institute for Museum and
Library Services (a federal agency).
Finally, broader concerns are at issue
in discussions with the Natural
Resources Conservation Service about
integrating cultural resource
considerations in the agency's work with
statewide rural conservation practices.
Future issues of the Planner will
bring you information as it becomes
available.
~"re 'J}~~~'''~
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MnDOT Seeks Public Comments on
Sauk Centre's Main Street Historic District
The Minnesota Department of Transportation (MnDOT) is trying out a new
way to involve the public in reviewing a proposed project in a historic disrict.
MnDOT is proposing certain improvements to Trunk Highway 71 in the Main
Street Historic District in Sauk Centre. Information on this proposal is on
MnDOT's home p,lge, with an invitation for public comment. MnDOT and SHPO
felt that it was important to solicit widely for public comment, since the district's
associations with Sinclair Lewis contribute to its national significance.
You can access the information through the "News and Events" section of
MnDOT's home page (http://www.dot.state.mn.us). or through a link with the
"Preserving the Past" section of the Minnesota Historical Society's home page
(http://www.mnhs.org).Alink is also being established with the Sinclair Lewis .
Society's home page, which originates at the University of Illinois.
Minnesota Preserv,ttion Planner. \Vimer 1998
B
11
The Minnesota Preservation
.Planner is published and distributed in
~anuary, April, July and October by the
State Historic Preservation Office of the
Minnesota Historical Society. Information
for each issue should be received by the
editor no later than one month before
the publication date at the Minnesota
Historical Society, 345 Kellogg Blvd.
W, St. Paul, MN 55102-1906. For
further information call (612) 296-5434.
Material from this issue may be reprinted
with the following credit line: Reprinted
with permission from the Minnesota
Preservation Planner, published by
the Minnesota Historical Society, Vol. IX,
No.1, Winter 1998. Do not reprint
material that has been reprinted from
some other source.
Upon request, this publication can be
made available in alternative formats:
audiotape, large print or computer disk.
Unless otherwise noted, photographic
images in the Planner are from the
State Historic Preservation Office,
.innesota Historical Society.
This newsletter has been financed in port
with federal funds from the Notional Pork
Service, U.S. Department of the Interior,
through the Minnesota Historicol Society
under the provisions of the notional Historic
Preservation Act os amended. However, the
contents and opinions do not necessarily
reflect the views or policies of the
Department of the Interior, nor does the
mention of trade names or commercial
products constitute endorsement or recom-
mendations by the Department of the
Interior.
Regulations of the U.S. Deportment of the
Interior strictly prohibit unlawful discrimination
in departmental federally assisted programs
on the basis of race, color, notional origin,
age or disability. Any person who believes
he or she has been discriminated against in
any program, activity or facility operated
by 0 recipient of federal assistance should
write to: Director, Equal Opportunity
Program, U.S. Department of the Interior,
Notional Pork Service, P.O. Box 37127,
Washington, D.C. 20013-7127
Britto Bloomberg, Editor
Michael Koop, Assistant Editor
~es Smith, Assistant Editor
~'J.'''AT:~~
D
. - '. ~. . SAVED .,'
Above: Several projects were completed on
District No. 48 School (1870) in Co/linwood
Township, Meeker County, including: installing new
double-hung sash and storm windows, constructing
a new roof, replacing deten'orated siding, repair and
re-installing original shutters, and painting both the
interior and exterior of the building. Funds were
provided from the state bond-funded County and
Local Preservation Project Grants-in-Aid program.
Above: New energy-efficient windows that
matched the originals were installed on the Buhl
Public Library (1917) in St. Louis County;funds
from the MHS State Grants-in-Aid program were
used.
ARCHITALKS Checks Out the History of Library Design
This winter, SHPO and The Friends of the Minneapolis Public Library will
renew their popular ARCHITALKS lecture series by offering three presentations on the
history of library design in Minnesota. Each lecture will be presented twice: first on
Sunday afternoon at 1 p.m in the Minnesota History Center's 3M Auditorium, and
again at noon the following day (Monday) at Heritage Hall in the Minneapolis Public
Library on Nicollet Mall. Kicking off the series on March 8-9 will be University of
Arizona Professor Abigail Van Slyck, author of Free to All: Carnegie Libraries and
American Culture, 1890-1920. On March 22-23, historian Garneth Peterson will
team up with architect Jeff Scherer to discuss the history of neighborhood libraries
in Minneapolis and the restoration of the Hosmer Branch. The program for April 5-6
will be announced soon. Watch the Interpreter and Planner for further details.
...............................................................................................
11
MINNESOTA HISTORICAL SOCIETY
345 KELLOGG BOULEVARD WEST
SAIi\T PAUL, MINNESOTA 55102-1906
*****************5-DIGIT
STILLWATER CITY HALL
MAYORS OFFICE
216 4TH ST N
STILLWATER MN 55082-4807
NonProfit
Organization
U.S. Postage
PAID
St. Paul, MN
Permit No. 854
55082
4
.
.
.
,~ .....
i -:r-:::,-:J G:J
Cify of Lake Elmo
777-5510
3800 Laverne Avenue North / Lake Elmo, Minnesota 55042
January 16, 1998
Jay Kimble, Mayor
City of Stillwater
216 N. 4th Street
Stillwater, 'MN 55082
Dear Mayor Kimble:
I apologize for not responding sooner to your December 8, 1997, letter regarding the Ice
Arena and Field house.
For the record, the Lake Elmo City Council chose not to participate financially in this
effort. The council did consider holding a referendum on this expenditure, because there
was a group of hockey players at the meeting asking the council to support the request.
The council felt that an expenditure such as this requires a decision by the voters. They
suggested that the hockey players organize themselves and sell this to the voters. I
offered to work with the kids on my own time, but I never heard back from them.
Unless we hold a referendum and the voters respond favorably to the city's expeniture,
we will not be participating in this effort. However, I do wish you much success in this
endeavor.
Sincerely,
/;{aLy #'~r~c,-,
Mary Kueffner
City Administrator, City of Lake Elmo
q")
~.fJJ pnr,:cc e..-: r'?cyc~ed paOer
January 13,1998 4:08 PM
From: AMM
AMM fAX
NEWS
AM filA /1m if flIel ptfh1djral/y tp dI AI//1
d/y jJJJJJ!l'If JUlj JlminiftratPr.~ !be
iR/8nIIitiPO if inttftfed td oeInKe; /11th JJJit
/lrf, (dURO! iJIll {tiffin /lltler t/l ttf/l pl/itidIJ
ibreiJl fit iDI"ttiillt jJJdrfJ d/y fffUff.
@ (Ilpf/Yfite 1??!Ahl!
'4J /lnimI/t}' I.YlJJue flfft
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fefep/JPnt 21J-40fJ0
f;l: l!l-Ill/?
fIniil: Afdr!/(fltrl!l@JlI(P/8
Fax #:
Page 2 of 2
January 12-16, 1998
.... - ,
(;.
Auociation of
Metropolitan
M un i(ipalitie~
.
Legislators want more
contact with local officials
Legislators would like more
contact with their local
elected officials, according to a
recent survey cor,ducted on
behaif of the AMM.
JMS Communications 3, Re-
search conducted a survey this
fall of 18 legislators to 'earn ho""
the relationship betv"een local
officials and their legislators con
be improved.
One factor prompting the AMM
to conduct the survey was a
perceived shift of legislotors'
view of local government as
being a partner in problem
sol'"ing to being "just another
special interest group."
It seems legislators would
agree that ~elationships have
atrophied, but that comm-.mica-
tion would help the situation.
According to one legislator. ",';s
a whole, I Tr.inK relationships
have deteriorated. People ere
not getting together and taking
- legislators and local officials.
There ought to be a lot more
dialogue,"
Another legislator said, ''The
mayor and cjcy manager shoulc
visit their leGislators. :t elected
officials worked together better.
it would help."
Two other tnemes which
emerged from the survey are:
. AMM shou!a spend more
energy fostering relationships
'vvith legislatcrs.
. A,vlM shou:d be mere proac-
tive, rather tnan reactive.
As far as AMM's role. the legisla-
tive responses indicated that the
AMM should "serve as a common
commur,icator or bridge be-
tween legislators a.nc local
officials." and tho. the AMM
needs to continue encouraging
more local officials to directly
contact their representatives
cOl1cer:iing the key issues of the
city end the AllAM organization
as a whoie.
An execut've summary of the
survey report will be distriouted
to the membership in the rext
few weeks,
In the meantime, the AMM will
be gearing up its Legislative
Contact System. A seminar
highlighting key legislative issues
and lobbyIng tips v/i'l be held at
the l~MM office on Tuesday, Feb.
3 from 4-6 p.m. More informatio~,
\,vili be mailed to you.
tvtcnageis/administrator, are
encou~aged to share this fax
'v"ith {our mayors and
councilmembers.
"Va believe it is vital to the
ir:terest of al; cities to improve
the relationship between legisla-
tors and local officials.
.
.
". ...- JAN lb- '98 -..
05:11PM LEAGU~ OF MN'CITIES
.
LMC
FRJDAVFAX
Vol. 3, No.1
January 16. 1998
~-o/ Mi,,-* <-'iIN.
em.. ~ng _n._
p ,
, . 1
A weekly legislative update from the League of Minnesota Cities
Cambridge: Round Two
.
First, we had a state auditor's re-
port issued in october, nearly a
year after the city of Cambridge
identified its financial problems and
implemented a recovery plan. Now,
we have a flurry of legislative activ-
ity to correct a complicated prob-
lem, after the fact, and address a
local situation with statewide legis-
lation.
In the wake of the petition audit
on Cambridge, State Auditor Judy
Dutcher has raised questions about
how the city could issue more than
$33 million in debt when the net
debt limit would apparently allow
only $3 million in obligations.
In a letter sent to House and
Senate leadership, Dutcher outlined
the Cambridge problem and how
the city apparently disregarded leg-
islative intern by using special as-
sessment-supported bonds that are
not covered by ttle limit. According
to Dutcher, in 1995 the city issued
bonds for a total of $995,000 in im-
provements, of which only
$241 ,000 was to be spent on im-
provements. To further complicate
matters, only $20,000 of the im-
provements were assessedo She
essentially contends that cities can
avoid the net debt limit law by issu-
ing debt in the guise of improve-
ments.
To remedy the situation,
Dutcher i$ks the House and Sen-
ate leadership to consider clarifying
the net debt limit law by only allow-
ing the portion of a bond issue sup-
ported by special assessments to
be exempted from the net debt
limit.
Cities should be prepared for
calls from local newspapers or leg-
islators if this proposal goes further.
_.....,~----,_._-,,_.-.,'_..._.--_...,,---_.._-
Governor proposes further class rate reductions
As part of the Governor's supplemental budget, the Governor is proposing
reductions in the rates of all major dasseS of property except the first tier of
homesteads (value less than $75,OOO}. These propo..c;ed reductions would in
some cases exceed the target clasS rates established in the 1991 tax bill.
The greatest reductions would be for commercial, industrial, and utility
elasses, which would see the rate go from the current 4.0 percent of market
value to 3.65 percent for taxes payable in 1999, 3.5 percent for taxes pay~
able in 2000. and would establish a new target rate for the class of 3.0 per-
cent.
lhe Governor's proposal has great implications for the long term shift-
ing of tax burden from business to residential property. The proposed class
rates also have implications for the viability of both current and future tax in-
crement financing districts.
Will these reductions become law? SOme DFL legislators have ex-
pressed support for continued class rate reductioJ'lS, while many Republican
legislators have shown a preference for focusing on income t:ax reductions
instead. The proposal will certainly be a major tOpiC of debate in the House
and Senate tax committees. t
.
Cities also should consider the im-
plications on their net debt limit if
portions of non-special-assessment
bonds are included under the net
debt limit. Although all cities may
be affected, cities that are most at
risk may be those that are fully de-
veloped and are unable to fully as-
sess for improvements.
Unfortunately, Dutcher's initia-
tives may be just the tip of the ice-
berg. We have heard rumors that
other legislators may be considering
similar "refonns" beiJ'lQ touted as
"ways to avoid another Cambridge-
like financial disaster." Other initia-
tives may be procedural in nature,
such as requiring that financial re-
ports be shared with the city council
at a public hearing.
League staff will be watching
where this latest and ottler possible
proposalS may lead during the com-
ing session. and how they affect cit-
ies and city management. I"
r--- 'I
I Start of the session means \
\; weekly LMC FridayFax !
Every city in Minnesota knows I
I what is just around the comer--the !
I 1998 legislative session. The start \
\ of session also means a Friday- ,
I .Fax seJ'lt weekly from the League \
I to your city hall. The FrkJayFax in" i
I eludes late-breaking neWS from I
\ the Capitol, a preView of the com- i
I ing w~'s issues, and important ,
I action alerts needing your atten- \
1 tion. For a more in-depth discus-
\ sion of legislative issues impact.' 1\
I ing local government, members
I should refer to the Cities Bvll@un-- I
I also published weekly during the \
I session. t I
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._ . __,_., A.... _"..."".. .n{ 'ho! l~.flJle of J/illnesota emirS Imtrgwerm"entai RtIl4tit)tU tell"'.
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METRO MEETINGS
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A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees,
and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission,
and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about
meetings should be directed to the appropriate organization. Meeting information is also available on the Metro
Information Line at 602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be
made by electronic mail at: data.center@metc.state.mn.us or by calling the Public Comment Line at 602-1500.
DATE: January 16, 1998
WEEK OF: January 19 - January 23, 1998
METROPOLITAN COUNCIL
Martin Luther King Holiday - Mon. Jan. 19 - Council offices are closed.
Land Use Advisory Committee - Tues., Jan. 20, 8:30 a.m., Room SA. The committee will consider: discussion of
the LUAC's future role and responsibilities; discussion of annexation, incorporation and consolidation; and other
business.
Special meeting of the Community Development Committee - Tues., Jan. 20, 11 :30 a.m., Chambers. The
committee will consider: $6,200 grant for John H. Stevens Historic Home, Minnehaha Regional Park, Mpls. Park
and Rec. Board; submittal of 1999 legislative commission on Minnesota resources funding proposal, regional park
capital improvement grant status report; City of Lino Lakes - the VillagelRice Creek Chain of Lakes Regional Park
Reserve evaluation of the "Mechanics of the Land Exchange & Commitments"; results of public hearing on
affordable & life-cycle housing goals agreements negotiated with Twin Cities area communities; and other business.
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Joint Meeting of the Livable Communities Advisory Committee and the Community
Development Committee - Tues., Jan. 20, Noon, Chambers. The committees will consider: 1998 goals; Ramsey
update; briefmg on Forest lake Township incorporation/annexation issue; and other business.
Special Finance Committee - Tues., Jan. 20, 4 p.m., Room 2A. The committee will consider: update on fmancial
system implementation; update on Year 2000 project and approval of contract amendment; authorization to
negotiate and award a contract for computer maintenance materials information system; award of contract for
security guard services at the Metro Plant; articles on Year 2000 issues; and other business.
Urban Economic Summit - Wed., Jan. 21, 10 a.m., Earle Brown Center, U ofM, 1890 Buford Ave., Room
13SBD, S1. Paul. The agenda will include: welcome & setting the action agenda; review of the action agenda
priorities from December; "Charting a Political & Business Strategy"; and other business.
Transportation Advisory Board - Wed., Jan. 21, 2 p.m., Chambers. The committee will consider: introduction of
new TAB member; functional classification changes - Anoka County, Washington County; proposed amendments
to the 1998 - 2000 TIP - Bloomington Ferry BikelPed Bridge projects, Hennepin County CSAH 1 project; Twin
City metro commuter rail study - phase I fmdings; school transportation plan; and other business.
Legislative Strategies Committee - Thurs., Jan. 22, 3 p.m., Room IA. The committee will consider: Metropolitan
Council initiatives; other bills; and other business.
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Metropolitan Council - Thurs., Jan. 22, 4 p.m., Chambers. The committee will consider: Twin Cities
performance audit of the transportation system; airport/recreation land use planning; St. Paul bus stop sign
agreement; school bus transportation draft report; 1997-1998 regional transit capital competitive projects; grant
agreement with Dakota Area Resources and Transportation for Seniors (DARTS) program for regional transit
capital funding; Council position regarding draft Metro Mobility governance legislation; Transit Providers Advisory
Committee (TP AC) 1998 work plan; budget amendment for airport/community economic study; update on Year
2000 project and approval of contract amendment; award of contract for security guard services at the Metro Plant;
permanent agricultural land identification process; results of public hearing on affordable and life cycle housing
goals agreements negotiated with Twin Cities area communities participating in the livable communities housing
incentives account; submittal of 1999 Legislative Commission on Minnesota Resources (LCMR) funding proposal;
authorization to negotiate and award a professional services agreement for the Metro Plant pretreatment/primary
liquid treatment, step I facility planning; authorization to award and execute a contract for Elm Creek Interceptor -
phase I; approval of design-builder short list criteria for Blue Lake thickening/dewatering; Blue Lake/Seneca solids
processing legal services; authorization to execute an agreement with Scott County for reconstruction of interceptor
71-20-2 in Prior lake; support for the Southwest Metro Groundwater Work Group's activities; approval of regional
administrator's salary adjustment; authorization to negotiate and award a contract for a computerized maintenance
and materials information system (CMMIS); appointments to the Transpor..ation Accessibility Advisory Committee
(T AAC); amendment to Council bylaws; and other business.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are
subject to change. For more information or confirmation of meetings, call 602-1447, (TIY: 291-0904). Call the
Metro Information Line at 602-1888 for coming meetings and agendas and other Council information or find them
on our web page at www.metrocouncil.org
TENTATIVE MEETINGS TIffi WEEK OF JANUARY 26 - JANUARY 30
. Transportation Committee - Mon. Jan. 26,4 p.m., Chambers
Industrial Rate System Task Force - Tues., Jan. 27, 7:30 a.m., Sheraton Midway, St. Paul
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Executive Committee - Tues., Jan. 27, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis
Environment Committee - Tues., Jan. 27, 4 p.m., Chambers
Housing and Redevelopment Authority Advisory Committee - Wed., Jan. 28, 8:30 a.m., Room lA
Public Hearing on the Proposed Transit Service Changes.in St. Croix Valley Area - Thurs., Jan. 29, Noon,
Washington County Government Center, 14900 - 61st St., Stillwater
(Tentative) Committee of the Whole - Thurs., Jan. 29, 4 p.m., Room lA
Public Hearing on the Proposed Transit Service Changes in S1. Croix Valley Area - Thurs., Jan. 29, 6 p.m.,
Washington County Government Center, 14900 - 61st St., Stillwater
METROPOLITAN PARKS MID OPEN SPACE COMMISSION
Commission Meeting _ Tues., Jan. 20,4 p.m., Chambers. The committee will consider: Lino Lakes Town Center
site master plan review for land exchange in Rice Creek Chain of Lakes Park Reserve, Anoka County and City of
Lino Lakes; and other business.
The Metropolitan Parks and Open Space Conunission offices are located at Mears Park Centre, 230 E. Fifth St., St.
Paul, :MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please
call 602-1456.
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METROPOLITAN AIRPORTS COMMISSION
Commission Meeting - Tues., Jan. 20, 1 p.m., Room 3040, Mezzanine, Lindbergh Terminal. The committee will
consider: MAC employee recognition; recommendation re: airport leases; approval of bills, expenses, payrolls,
transfers offunds, etc; final payments on the following MAC contracts: regional airline apron, Lindbergh Terminal
concessions modifications - phase 1, Pickerel Lake wetland mitigation - St. Paul DowntmVIl Airport, 1996 pavement
rehabilitation/security gates - Flying Cloud Airport, 1996 pavement rehabilitation/airfield signage - Crystal Airport,
1996 pavement rehab. - deer fence - Anoka County Blaine Airport, 1996/97 Part 150 sound insulation program;
semi final payment on the following MAC contract: 1997 pavement rehabilitation - Flying Cloud Airport; change
orders on the following MAC contracts: building area expansion - St. Paul Downtown Airport, Part 150 residential
sound insulation program; bids received on the following MAC contracts: Lindbergh Terminal electrical
modifications - 1997, Lindbergh Terminal mechanical modifications - 1997, Lindbergh Terminal interior
rehabilitation - 1997, Red and Gold concourses carpet replacement, Part 150 sound insulation program; project
budget adjustment; review of upcoming construction project bids; construction program status update; change
management policy report; environmental compliance program update; request for authority to hold public hearing -
property acquisition - Flying Cloud Airport; alternative uses for Anoka County-Blaine Airport property; Part 150
sound standards revisions; long-term comprehensive plan update approval.., Anoka County-Blaine Airport; annual
report on civil aviation security at MSP; bids received for purchase of capital equipment; recommendation re: glass
cleaning services at MSP; request for public hearing re: cart ordinance; contract settlement proposal with Painters,
Local 386; safe skies alliance proposal; recommendation: authorization for professional services provided by Kiehl
Hendrickson; proposed joint public safety training facility; approval of commercial vehicle ordinance; reliever
airport rates and charges - public process, 1992 - 1996 total reliever airport revenue and expense; Airports
Association Council International-North America 1998 regular membership dues; request for authorization for J.D.
Edwards continuing consultant; legislative update; status report: alternative uses for AnokalBlaine airport property;
monthly operating results; summary of investment portfolio; summary of air carriers passenger facility charges;
reliever airport analysis - public process, 1992 - 1996 total reliever airport revenue and expense; energy audit
update; tentative 1998 audit schedule; Met Center update; 1997 pay equity report; and other business.
Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more
information, call Lynn Sorensen at 726-8186.
METROPOLITAN SPORTS FACILITIES COMMISSION
Commission Meeting - Wed., Jan. 21, 9:30 a.m., Halsey Hall Room, 900 So. 5th St., Minneapolis. The committee
will consider: election of officers; chairman's report; use of Bloomington land sale proceeds and bond defeasement;
approve 1998 legislative representative contracts; stadium proposal; and other business.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th 81., Minneapolis, MN 55415. All
meetings are held in the conference room, unless noted otherwise. Meeting times and agendas occasionally may be
changed. To verify meeting information, please call Nancy Matowitz, 335-3310.
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Memorandum
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To:
All CitY",.Staff /;1 /
Marcy T
January 16, 1998
From:
Date:
Re:
Sale of retired City Computers
During the week of January 19 we will be taking bids from any interested City employee on
several old computers recently retired by City Hall departments. All City, Library and Water
Board employees will be eligible to submit bids for any of the old systems. The computers range
in quality from a system too old to rtl.'1 any \vindows programs to a couple of decent 486/25
machines. All of the available p.c.s are set-up in the "Mayor's Office" in the Administration
department. Please be sure and take a look at any system you might be interested in before
placing a bid. I have not received much of a response to my request for old software; therefore,
it is unlikely that any back-up software disks will be sold with the computers. In addition, a
couple of machines are missing the mouse.
Bid forms will be available in my office, and any bid submissions will be due back in my office
by 4:30, on January 22. Some of the computers will require a minimum bid. If you have any
. questions, feel free to stop by or give me a call at x8805.
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