HomeMy WebLinkAbout1998-02-03 CC Packet
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REVISED AGENDA ** II
CITY OF STILLWATER II
Council Chambers, 216 North Fourth St~~et
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1. Presentation by Brimeyer Group on Recruitment Services for Police Chief (:0.' t ;.. ~ f(?
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9. IFire Chief
1O.iIBuilding!'Official
11.!1 City Attorney
12.i1Cjty COQrdinator
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The Open Forum is a portion of the Council meeting to address Council on subjects whigh are not a part of the meeting agenda.
The Council may take action or reply at the time of the statement or may give direction ~p staff rega.rding investigation of the
concerns expressed. Ii
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Resolution 98-30: Directing Payment of Bills. It,
Request for Installation of Banner by City of Stillwater Chamber for Fall Art Fair
Approval, to attend MN Clerks & Finance Officers Annual Conference i~ Alexandria, MN - Morli Weldon,
AdminIstration II '
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Resolution 98-31: Approving Memorandum of Continuance for Good\Vill Attended Donation Center.
Approving purchase of two squad cars for the Police Department. ~ I:ea, . t.{i.> I
Resolution 98-32: Approving Employment of Larry Dauffenbach as P@lice CaPtain
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Request to purchase three HT 1000 Portable Radios w/microphones & d!hargers -;- Fire Department
Resolution 98-33: Approving Temporary Employment of Chris Diethe;r as Warming House Attendant.
Request to purchase recycling bins - Administration I,
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CITY COUNCIL MEETING NO. 98-3
February 3, 1998
REGULAR MEETING
RECESSED MEETING
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
7:00 P.M. AGENDA
A-'\~L TO ORDER
~OCATION
ROLL CALL
APPROVAL OF MINUTES - January 20, 1998 Regular Meeting
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Ned Gordon - Browns Creek Watershed District q ~ ~3S-
2. Gary Starns - 209 N. Williams Street
OPEN FORUM
CONSENT AGENDA *
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4:30 P.M.
7:00 P.M.
City Council Meeting 98-3
February 3, 1998
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10. Resolution 98-34: Accepting full settlement for damages associated with fire hyprant damage.
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11. Contractor Licenses: Hunerberg Construction Inc., Plymouth, MN; Kelleher Construction, Inc.,
Bumsville, MN; McPhillips Bros Roofing Company, .S1. Paul, MN
12. Resoluf 98-35: Approval of Municipal Licenses for sidewalk use for Marlene,'s Deli, Savories and.
Sf ater Grill. T~' .
13. laim for damages: 406 S. 3rd Street
14. Authorizing advertising for Request for Proposals for management services and ice:..resurfacing machine
for the St. Croix Valley Sports Complex.
PUBLIC HEARINGS
1. Project No. 9802. This is the day and time for the public hearing to consider the IP98 StreetReconsttuction
Project - 151 Street apd Surrounding Areas (Project 9802). Notice of the hearing was placed in the Stillwater
Gazette on January 16 & 21, 1998, and notices mailed to a~ected property owner~.; q 'iJ ... ~,
2. Case No."ZAT/98-1. This is the day and time for the public hearing to consider aj:Zoning Ordinance Text
Amendment establishing development regulations for a new Lakeshore Residentiall! (L,R) District, 20,009
square fo()t lots. City of Stillwater, applicant. Notice of the hearing was placed injthe Stillwater Gazette oil
January 16, 1998, and notices mailed to affected property owners. .
3. Case No.iZAM/98-1. This is the day and time for the public hearing to consider a Zoning Ordinance.. Map
Amendm~nt rezoning lands on the west side Long Lake Lakeshore Residential (LR) District from
Agricultural Preservation (AP). City of Stillwater, Applicant. Notice of the hearing was placed in the ...
Stillwater Gazette on January 16, 1998, and notices mailed to affected property m!yners.
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4. Case No. 'ZAT/98-2. This is the day and time for the public hearing to consider a JlZoning Ordinance Text
Amendment establishing development regulations for a ~ew Traditional Residential (TR) District, 10,000
square foot lots. City of Stillwater, applicant. Notice of the hearing was placed i~the Stillwater Gazette on
January 16, 1998, and notices mailed to affected property, owners.
5. Case No. ZAM/98-2. This is the day and ti~e'for the pubic. hearing to consider a1Zoning Map Arnendinent
rezoning lands west of Long Lake, Traditional Residential (TR) District from Agdpultural Preservation;(A.P).
City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 16,'r~,98,
and notices mailed to affected property owners . 'c.
6. Case No. ZAT/98-3. This is the day and time for the p~blichearing to consider a,:ZoningOrdinance Text
Amendment establishing development regulations for a new Cottage Residential (C.R) District, 6,000 square
foot lots. :City of Stillwater, applicant. Notice of the hearing wasplaced in the StiHwater.Gazette on January
16, 1998, ,and notices mailed to affected property owners ' .
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7. Case No. ZAM/98-3. This is the day and time for the ppblic hearing to consider ai'Zoning Map Amend1nent
rezoning lands west of Long Lake, Cottage Residential ((:R) District from Agricul1fUral Preservation (AP).
City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gatette on January 16, ~9?8,
and notices mailed to affected property owners .
8. Case No. 'ZAT/98-4. This is ~e day and time for the public hearing to cqnsider a borring ordinance!lx."
Amendment establishing development regulations for a new Townhouse ResidentiaJ (TR) District, 5,000
square foot lot area per dwelling. City of Stillwater, applicant. Notice of the hearing was placed in the
Stillwater pazette on January 16, 1998, and notices mailed to affected property owpers
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City Council Meeting 98-3 Ii February 3, 1998
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9. Case No. ZAM/98-4. This is the day and time for the public hearing tOliconsider a Zoning Map Amendment
. rezoning Townhouse Residential (TR) District from Agricultural Prese~ation (AP) lands located east of CR
. 15 and south of CR 12. City of Stillwater, applicant. Notice of the he~ing was placed in the Stillwater
Gazette on January 16, 1998, and notices mailed to affected property o~ners
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10. Case No. ZAM/98-5. This is the day and time for the public hearing toil: consider a Zoning Map Amendment
rezoning lands Village Commercial (VC) from Agricultural Preservation1i (AP) located at the southeast comer
of CRs 12 and 15. City of Stillwater, applicant. Notice of the hearing ",as placed in the Stillwater Gazette
on January 16, 1998, and notices mailed to affected property owners i
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11. Case No. PUD/97-67. This is the day and time fo1 the public hearing tJ consider a concept planned unit
development review for a 156 lost Single Family Residential DevelopmeAt (The Legends of Stillwater) on 75
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acres of land located north of 62nd Street North and west of Long Lake (~taloch Fa.rm) Pemton Land
Company, applicant. Notice of the hearing was placed in the Stillwater @azette on January 16, 1998, and
notices mailed to affected property owners i
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12. Case No. PUD/97-70. This is the day and time for the public hearing tokonsidera concept planned unit
development review for 350 residential units and 6.2 acres of Village CoAunercial Development 0 188 acres
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(Liberty on Long Lake) located south of County Road 12, east of Countyi:Road 15 ,and west of Long Lake
(Newman Farm). Contractor Property Developers Company, applicant. ;;N' otice o~ the hearing was placed in
the Stillwater Gazette on January 16, 1998, and notices mailed to affecteq prope~ owners
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13. Case No. SUB/97 -68. This is the day and time for the public hearing to fonsider a preliminary plat app~oval
. of 156 residential lot subdivision, Legends of Stillwater, 74 acres of land jlocated in the Lakeshore,
Traditional and Cottage Residential Zoning Districts (new), north of 62nd ~treet North and west of Long Lake
(Staloch Farm). Pemton Land Company, applicant. Notice of the hearink was placed in the Stillwater
Gazette on January 16, 1998, and notices mailed to affected property owners
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14. Case No. SUB/97-71. This is the day and time for the public hearing to ~onsider a preliminary plat approval
of 332 residential lot subdivision, Liberty on Long Lake, including a 6.2 acre Village Commercial site
located in Lakeshore, Traditional, Cottage and Townhouse Residential ZoPing Districts (new) south of
County Road 12, east of County Road 15 and west of Long Lake (Newma\h Farm). Contractor Property
Developers Company, applicant. Notice of the hearing was placed' in the $tillwater Gazette on January 16,
1998, and notices mailed to affected property owners '1 [f . ~6 ;
UNFINISHED BUSINESS
1. Update on Downtown Condominium Project.
NEW BUSINESS
1. Request for Feasibility Study on Storm Water Problem at 216 W. WilkinsJi, '1 'll-&:f:e 37
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (cmntinued)
COMMUNICATIONS/REQUESTS II
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
eDJOURNMENT
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All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
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event, the items will be removed from the consent agenda and considered separatelYt,
Items in italics are additions to the agenda 'il
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CITY OF STILLWATER
CITY COUNCIL :MEETING NO. 98-2
January 20, 1998
. REGULAR MEETING
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7:00 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Cummings, Thole, Zoller and Mayor Kimble
Councilmember Bealka
Also present:
City Coordinator. Kriesel
City Attorney Magnuson
Community Development Director Russell
City Engineer Eckles
Finance Director Deblon
City Clerk Weldon
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
APPROV AL OF MINUTES
Motion by Councilmember Thole, seconded by Councilmember Cummings approving the minutes of
January 6, 1998 Regular Meeting. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Ron Kroese - St. Croix Valley Community Foundation.
Mr. Kroese, President of the Foundation, presented Council with information about the services
the foundation offers to donors and plans for charitable giving in the community. He explained the
Foundation is a locally governed public trust. Charitable donations are received, invested, and
returned to community projects or charitable organizations.
STAFF REPORTS
Finance Director Deblon requested item 15 of the consent agenda, commence hiring process to
replace retired employee (Junior Account Clerk), beremoved to executive session. She stated a
difference of opinion exists on the what the duties of the new employee should be.
Mr. Kriesel stated he strongly recommended that no change be made to the duties of the new
employee and felt his memo, included in the Council packet, fully addressed the reasoning for his
recommendation.
Council determined this was not an appropriate executive session issue, but rather an issue for a
4:30 workshop. Council directed staff work toward a solution and return the issue to Council at
the 4:30 meeting on February 3, 1998.
City Council Meeting No. 98-2
January 20, 1998
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Motion by Councilmember Zoller, seconded by Councilmember Thole to remove item 15, Commence
hiring process to replace retired employee (Junior Account Clerk), from the consent agenda. All in .
favor.
Community Development Director Russell updated Council on upcoming expansion area plan
review by the Planning Commission and Joint board.
City Engineer Eckles reported the tandem truck is now in service.
City Attorney Magnuson presented Council with information on the impasse reached regarding
payment of relocation costs to the Stillwater Yacht Club for their tenant owned improvements
located on the City owned portion of Mulberry Point. He reported the Corps has indicated that if
the design of the Levy Wall is slightly changed, the construction could avoid displacing the gas
dock and, therefore, the requirement to pay damages. The wall would be only twenty (20) feet
shorter than the original design and would not affect the public use area. In order to initiate this
sort of design change, the corps has asked that the request be made by the City. He presented a
draft letter for consideration.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-29
authorizing the Mayor to sign the letter to the Army Corps of Engineers requesting a design change to
the levy wall to avoid displacement of the Stillwater Yacht Club's gas dock facilities. All in favor.
Councilmember Cummings requested item 5, Purchase of computer- Parks Dept, and item 7, .
Purchase of two computers and one new printer - Building Dept., be removed from the consent
agenda. He recommended consideration of the Building Department purchasing one computer and
the remaining funds in the budget being used to purchase the Parks Department computer. Council
determined a decision should not be made without input from the Building Official and Parks
Director .
Motion by Councilmember Thole, seconded by Councilmember Cummings to remove items 5,
purchase of computer- Parks Dept, and item 7, purchase of two computers and one new printer -
Building Dept., from the consent agenda and continuing to February 3, 1998. All in favor.
CONSENT AGENDA *
Motion by Councilmember Thole, seconded by Councilmember Cummings approving the consent
agenda, as amended. All in favor.
1. Resolution 98-17: Directing Payment of Bills
2. Gambling Premise Renewal Permits for St. Croix Valley Hockey Association at Cat Ballou's (Res.
98-18); Madcapper Saloon & Eatery (Res. 98-19) and Brines' Restaurant and Bar (Res. 98-20)
3. Certificate of Appreciation commending LaDonna "Sue" Stickan for 19 years of service to the City
4. Purchase of six lumbar drivers seats for squad cars - Police Dept.
5. Purchasc of computer Parks Dcpt.
6, Purchase of tiller and blade; portable generator, drills; chemical storage and gas cabinets, ball field
marking machine, fax and copy machines- Parks Dept.
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City Council Meeting No. 98-2 January 20, 1998
7. Purchase of two computers and one ne'.v printer Building Dept.
8. Ratification of Res. 98-5: Promotion of Steven Wicker from laborer to Junior Parkkeeper
9. Contractors Licenses: Knutson Construction Co., Minneapolis; The Roofmg Center, New
Richmond, WI
10. Exemption from Lawful Gambling License - St. Croix Catholic School raffle, April 4, 1998
11. Resolution 98-21: Accepting work and ordering final payment - 1996 Street Improvements,
Project 9614 '
12. Resolution 98-22: Addendum to May Township Fire Contract
13. Purchase of computer - Planning Dept.
14. Resolution 98-23: Engagement letter for 1997 audit - Larson, Allen, Weishair & Co.
15. Commcnce hiring process to replace retired employee (Junior .\eeount Clerk)
UNFINISHED BUSINESS
1. Review and approval of City comment on Manning A venue corridor Extension EA W .
City Engineer Eckles and Community Development Director Russell presented comments for
council review and recommended the following: 1) Washington County eliminate the no-build
option or, as an alternative, identify specific solutions to all of the problems and issues associated
with the lack of a significant north/south route through the Stillwater area; 2) Washington County
set limits on Storm Water discharge that meet the criteria set forth in the Stillwater AUAR study of
the expansion area; and 3) Washington County begin acquiring the right-of-way to complete the
Manning A venue extension to insure that the selected alternative can be built.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-24
commenting on the Environmental Assessment Worksheet for Manning A venue Connection and
authorizing submittal of comments to Washington County and the Environmental Quality Board.
Ayes:
Nays:
Absent:
Councilmembers Zoller, Thole, Cummings and Mayor Kimble.
None.
Councilmember Bealka.
2. Update: Territorial Prison Site - downtown hotel development
Community Development Director Russell reported he received a FAX today from John Lange,
Territorial Coalition, Inc. (TCI) requesting another one month extension of the agreement. The
basis is the National Park Service has not yet approved the windows and this is required for a
preliminary determination regarding federal historic rehabilitation tax credits. In addition, the
management company must be approved by the joint venture group. Mr. Lange felt none of the
outstanding issues would prolong the process beyond February. Mr. Russell stated Michael
Borum, TCI, was present if Council had further questions.
Motion by Councilmember Zoller, seconded by Councilmember Thole approving the 30 day extension
of the Agreement with Territorial Coalition, Inc., for development of territorial prison site. All in
favor.
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City Council Meeting No. 98-2
January 20, 1998
3. Contract for design services for Recreation Center park and ride lot improvements.
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Community Development Director Russell reported MnDot and the Metropolitan Council have
verbally committed to pay $20,000 for consult design service and $320,000 for construction of the
parking improvements for the park and ride lot. MnDot and Metropolitan Council would pay the
City, and the City would direct the work through the recreation center contractors.
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98-25
approving contract with Ankeny Kell Architects, P.A. and Stefan/Larson Associates for design
services for recreation center Park and Ride Lot, at a cost not to exceed $20,000.
Ayes:
Nays:
Absent:
Councilmembers Zoller, Thole, Cummings and Mayor Kimble.
None.
Counci1member Bealka.
4. Report: Possible sale of city owned land to Len's Family Food.
Len Nelson, Len's Family Foods, stated his intention is to expand his store 40 feet into the existing
parking lot and would need additional parking area.
Discussion was held regarding increased commercialization of a residential area and the services
provided the area by the business. Council recommended Mr. Nelson seek input from the
neighborhood to determine if there is support for his proposal. In that way, he could prepare his .
proposal in a manner that would address possible neighborhood concerns. .
Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to begin
process for possible sale of City owned land adjacent to Len's Family Foods. All in favor.
5. Request for financial support - River Valley Arts Council.
At the January 6 meeting, Council requested further information regarding the City's past
donations, what other organizations contribute, and what money is available in the budget. City
Coordinator Kriesel reported the City contributed $1500 in 1996, no assistance in 1997, and
nothing specifically in the budget for RV AC for 1998. He presented a list of 1997 contributors;
RV AC is in the process of soliciting funds for 1998 and actual contributors are to be determined.
He stated, although the budget does not specifically include RV AC funding, a contribution could
be considered as part of the miscellaneous budget the City maintains for requests such as this or for
unanticipated expenses.
Motion by Councilmember Cummings, seconded by Councilmember Zoller approving the donation of
$2500 to River Valley Arts Council. All in favor.
6. Second reading of Ordinance 853, repealing Chapter 49, Port Authority (first reading 1/6/98)
Motion by Councilmember Cummings, seconded by Councilmember Thole to have second reading of
Ordinance 853, repealing Chapter 49, Port Authority.
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City Council Meeting No. 98-2
January 20, 1998
Ayes:
Nays:
Absent:
Councilmembers Zoller, Thole, Cummings and Mayor Kimble.
None.
Councilmember Bealka.
NEW BUSINESS
(Item 5 taken out of order)
5. On-Sale Wine License with Strong Beer option and 3.2 % Malt Liquor License for Pinnacle
Restaurant Group, LLC, dba La Belle Vie, 312 South Main Street.
City Clerk Weldon presented an application from Timothy McKee and Joshua Thoma, Pinnacle
Restaurant Group. The anticipated opening for La Belle Vie is March 1, 1998. Approval is
contingent upon approval by fire and building department final inspections, police department
background checks, and all required documentation.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-28
approving new On-Sale Wine License with Strong Beer option and 3.2% Malt Liquor License for
Pinnacle Restaurant Group, LLC, dba La Belle Vie, 312 South Main Street.
Ayes:
Nays:
Absent:
Councilmembers Zoller, Thole, Cummings and Mayor Kimble.
None.
Councilmember Bealka.
1. Receiving report and calling hearing - Curve Crest Blvd Street Rehabilitation and Sidewalk
Improvement, Project 9803.
Civil Engineer Sanders reviewed the report on the Curve Crest Boulevard rehabilitation and
sidewalk extension. He recommended Council accept the report and order the public hearing for
February 17, 1998. Community Development Director Russell will contact commercial property
owners regarding the sidewalk project.
Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 98-26
receiving report and calling hearing for February 17, 1998 on Curve Crest Boulevard Street
Rehabilitation and Sidewalk Improvement.
Ayes:
Nays:
Absent:
Councilmembers Zoller, Thole, Cummings and Mayor Kimble.
None.
Councilmember Bealka.
Request from Middle St. Croix River Water Management Organization (MSCWMO) for state
funding assistance.
City Engineer Eckles presented a request from MSCWMO for a resolution by the City supporting
the efforts of Senator Laidig and Representative Holsten to have the State of Minnesota finance the
cost to reconstruct the storm sewer servicing the Minnesota Correctional Facility at Bayport, MN,
to alleviate storm water flooding within Perro Creek and the City of Bayport.
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City Council Meeting No. 98-2
January 20, 1998
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-27 .
supporting the efforts of Senator Laidig and Representative Holsten to have the State of Minnesota
finance the cost to reconstruct the storm sewer servicing the Minnesota Correctional Facility at
Bayport, MN, to alleviate storm water flooding within Perro Creek and the City of Bayport.
Ayes:
Nays:
Absent:
Councilmembers Zoller, Thole, Cummings and Mayor Kimble.
None.
Councilmember Bealka.
2. Request for approval to submit grant for Holcomb Addition Historic Architecture Survey.
Community Development Director Russell reported this is the first step in applying for a grant
from the Minnesota Historical Society for an in-kind matching grant for an architecture survey of
the Holcomb Addition. Council has previously approved such grants. The architectural surveys
competed to date are: North Hill Original Town; South Hill Original Town, Greeley/Sabin
Addition, and Dutchtown District. .
Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to submit
application for in-kind matching Certified Local Grant from the Minnesota Historical Society for
Holcomb Addition Historic Architecture Survey. All in favor.
3. Request for review, comment, and approval of Human Rights Commission's Hate Crime Response .
Plan.
City Coordinator Kriesel stated the response plan provided procedures to be followed in the event
of a hate crime in the Stillwater area. The plan has been reviewed by the Police Chief and City
Attorney and the revisions they requested have been included. Mort Ryweck, the State hate crime
response specialist, has also reviewed and approved it.
Motion by Councilmember Thole, seconded by Councilmember Cummings approving the Human
Rights Commission's Procedural Plan for the Stillwater Minnesota Area Hate Crime Response
Network. All in favor.
COMMUNICATIONS/REQUESTS
1. Library Board - Request for meeting.
Motion by Councilmember Thole, seconded by Councilmember Zoller setting meeting with Library
Board for 4:30 p.m. March 17, 1998, at the Stillwater Public Library, for annual tour of library and
discussion with Board members. All in favor.
Mayor Kimble reported a letter had been received from the City of Lake Elmo stating the Lake Elmo
Council chose not to participate financially in the ice arena and field house project (recreation center).
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City Council Meeting No. 98-2
January 20, 1998
STAFF REPORTS (continued)
City Coordinator Kriesel informed Council that City Clerk Weldon had recently been awarded the
designation of Certified Municipal Clerk by the International Institute of Municipal Clerks.
ADJOURNMENT
Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn at 9: I 0 p.m. All
in favor.
Mayor
Attest:
City Clerk
Resolution 98-17: Directing Payment of Bills .
Resolution 98-18: Gambling Premise Renewal Permits for St. Croix Valley Hockey Association at
Cat Ballou's
Resolution 98-19: Madcapper Saloon & Eatery
Resolution 98-20: Brines' Restaurant and Bar
Resolution 98-21: Accepting work and ordering [mal payment - 1996 Street Improvements, Project
9614
Resolution 98-22: Addendum to May Township Fire Contract
Resolution 98-23: Engagement letter for 1997 audit - Larson, Allen, Weishair & Co.
Resolution 98-24: Commenting on the Environmental Assessment Worksheet for Manning Avenue
Connection and authorizing submittal of comments to Washington county and the Environmental
Quality Board.
Resolution 98-25: Approving contract with Ankeny Kell Architects, P.A. and Stefan/Larson
Associates for design services for recreation center Park and Ride Lot, at a cost not to exceed
$20,000.
Resolution 98-26: Receiving report and calling hearing for February 17, 1998 on Curve Crest
Boulevard Street Rehabilitation and Sidewalk Improvement.
Resolution 98-27: Supporting the efforts of Senator Laidig and Representative Holsten to have the
State of Minnesota finance the cost to reconstruct the storm sewer servicing the Minnesota
Correctional Facility at Bayport, MN, to alleviate storm water flooding within Perro Creek and the
City of Bayport.
Resolution 98-28: Approving new On-Sale Wine License with Strong Beer option and 3.2% Malt
Liquor License for Pinnacle Restaurant Group, LLC, dba La Belle Vie, 312 South Main Street.
Resolution 98-29: Authorizing the Mayor to sign the letter to the Army Corps of Engineers
requesting a design change to the levy wall to avoid displacement of the Stillwater Yacht Club's gas
dock facilities.
Ordinance 853: Repealing Chapter 49, Port Authority.
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PROPOSAL
City of Stillwater
Police Chief
Tab I. Transmittal Letter
Tab II. Search Proposal
- Timetable
Tab III. Client List
Tab IV. Biographies
Tab V. References
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The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
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904 Mainstreet
Suite 205
Hopkins, MN 55343
January 19, 1998
Mayor Jay Kimble
Members of the City Council
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Dear Mayor and Council:
Thank you for inviting The Brimeyer Group to submit a proposal to work with City of
Stillwater in the recruitment and selection of a Police Chief. We are confident you will find
our firm qualified to assist you in this most important assignment.
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Responsibility for the assignment will be under the direction of James Brimeyer assisted by the
staff of The Brimeyer Group. Information rega,rding The Brimeyer Group, our staff, a list of
assignments, and client references are included with this proposal.
We are able to structure our fee to meet your needs. We would be willing to meet with you to
discuss our services and your expectations.
Thank you for your consideration. We very much look forward to working with the City of
Stillwater in what must be considered a most challenging and exciting effort.
Very truly yours,
~~
James Brimeyer
President
.
(612) 945-0246 · fax [612) 945-0102
Police Chief
of
City of Stillwater, Minnesota
A PROPOSAL SUBMITfED BY:
THE BRIMEYER GROUP, INC.
EXECUTIVE SEARCH CONSULTANTS
904 MAl NSTREET , #205
HOPKINS, MN 55343
January 19, 1998
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City of Stillwater
Page One
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Introduction
The Brimeyer Group is a full-service executive search and consulting fIrm working primarily in
the public sector to assist boards, councils, and commissions in recruiting individuals for top
management positions including managers, administrators, department heads, and other key
staff poSitions. We also are experienced in recruiting administrative staff for non-profIt
organizations and private corporations. In addition, we provide services in the areas of team
building, strategic planning, goal setting, and organizational and management studies for
selected clients.
Our approach to executive search promotes maximum client input in the search process. The
client is the fInal authority in the selection of candidates. In addition to our milestone meetings
with the client, we will provide periodic updates to keep you informed of our progress.
The Brimeyer Group, Inc., is committed to accurately portraying all candidates to the client so
that the client's satisfaction may be assured. We also strive to accurately portray the position
to the candidates to prevent unrealistic expectations. We maintain continual contact with the
client throughout the search and keep the candidates informed as the search progresses.
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We offer to perform a performance evaluation for the new Police Chief that is designed to
assess the fIrst 6 months on the job and to identify issues to work on over the next 12 months.
This service is provided at no additional fee.
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Consultant
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James L. Brimeyer
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Jim has twemy years of experience in public sector management and has been involved in
executive search since July, 1988. Mr. Brimeyer served in public administration in four cities,
three as City Manager, including his last position in 51. Louis Park, Minnesota (pop. 45,000),
with a budget of $28 million and 230 employees. He also served in Worthington, Ohio, and
Wood Dale, Illinois. He began his career as Assistant City Manager in Park Ridge, Illinois
after obtaining a Master's degree in Public Administration from Northern Illinois University.
His Bachelor's degree is from Loras College in Dubuque, Iowa.
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Mr. Brimeyer is past President of the Ohio City Management Association. He belongs to the
International City Management Association, the Metropolitan Area Management. Association,
the Minnesota City Management Association, the National Forum for Black Public
Administrators, and the Minnesota Municipal Utilities Association. He is active in the
Twin W est Chamber of Commerce. He is Past President of the 51. Louis Park Rotary and Past
President of the Rotary Foundation Board.
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In January, 1996 Mr. Brimeyer began a four-year term as City Council Member At-Large in
51. Louis Park, Minnesota.
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City of Stillwater
Page Two
The Search Process
We anticipate the search for the Police Chief for the City of Stillwater will take from three to
four months (90 to 120 days) from the time we are retained to the time the City Council makes
an offer. This is somewhat dependent on the time required to screen candidates, and the
availability of the City Council to review consultant reports and conduct final interviews. We
have prepared a preliminary timetable which corresponds to the various steps in the process.
After further discussions with the City Council we will refine the timetable and develop a target
date for the reporting of the new Police Chief.
PHASE I
Position Profile
A successful search begins with a thorough definition and agreement by the City on each aspect
of the position to be filled. During this initial phase our consultants will meet with the City
Council, City Coordinator, Department Heads, and police department staff to learn more about
your goals and objectives. Critical factors to be determined include position responsibility and
authority; reporting relationships; educational and experience requirements; personal and
leadership qualities; management style, and organizational priorities. The listing of priorities
serves a two-fold purpose: It assists the hiring authority in developing a consensus on what is
important for the organization and it alerts potential candidates to the important issues of the
organization.
Of equal importance to the success of the search is identifying the community priorities and
environment in which the Police Chief must function. We would expect to meet with selected
representatives from the community to further assess the climate within which the selected
candidate will most effectively perform. This may be accomplished through individual
interviews or through a public forum. Prior to our meetings we will supply an Ideal Candidate
Profile Survey to assist the interviewees in assembli~g their ideas on what should be included in
the Position Profile.
As a result of the meetings we will reach an understanding of the critical specifications of the
position and we will draft a Position Profile. A great deal of emphasis is placed on the
agreement of this analysis. Without this information, it is difficult to determine how potential
candidates will affect the City's plans and organizational team. The final Position Profile
becomes the document again~t which we evaluate prospective candidates.
During the meeting with the City Council agreement will be reached concerning the number of
qualified candidates that will be interviewed before making a final decision.
. . . . . . . . . . . . . . . . . . . . . . . . .; . . ,; . . . . . . . . . . . . . . . . . . . . . . . . -:. .
$5,000.00
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City of Stillwater
Page Three
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PHASE II
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Place Announcements - Recruit Candidates
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After the Profile is approved, we will conduct a comprehensive program to contact candidates
and determine sources of candidates. In addition to placing announcements in the appropriate
professional and trade journals, we will identify potential candidates through personal contacts
with public sector professionals and other members of similar organizations. In addition, we
will use our research staff to identify comparable organizations from which key individuals can
be contacted. Often we are able to identify candidates from similar assignments who may be
appropriate for the position. We will directly recruit specific individuals with established
patterns of talent, stability, and success.
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Review Resumes and Screen Candidates
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Numerous prospects will be screened against the Position Profile. From these individuals we
will compile a broad list of prospects for the job. An initial confidential telephone contact will
be made to promising candidates to determine their suitability and interest.
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After our research and sourcing is completed, several qualified candidates emerge for
evaluation and comparison. Thorough, intensive, one-on-one interviews will be conducted with
the leading candidates by our staff. Our in-depth evaluation and appraisal techniques will cover
issues such as work experience, education, professional development and achievement, career
objectives, accomplishments, suitability, and specific interest in the Stillwater position.
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Progress Report
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Following the screening and evaluation, we will prepare a Progress Report that will provide
information on 10 to 12 candidates who have been judged to meet or exceed the requirements
of the position. This Progress Report will provide specific information on the individuals'
educational and work history; accomplishments and growth potential; strengths and possible
limitations. We will personally deliver and review these reports with the City Council. On the.
basis of this review, four to six candidates will be selected for further consideration. At this
time we will propose a schedule for interviewing the candidates.
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$4,000.00
PHASE III
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Background Checks
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Prior to the interviews, we will investigate the backgrounds of the finalist candidates through
discreet telephone and personal reference checks. We will talk with peers and former
associates of these candidates. It is our practice to speak: directly with individuals who are, or
have been, in positions to evaluate the candidates' job performance. We will verify the finalist
candidates' credentials through an educational, criminal, and credit check.
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City of Stillwater
Page Four
Assessment (No additional fee)
The Brimeyer Group has the authorization and the ability to administer an assessment tool
entitled "The DiSC Behavioral Management System" designed to assist individuals in
understanding their style and to assess the environment in which they operate most effectively.
The finalist candidates will be provided with a questionnaire from which an extensive computer
report is generated.
The report is very specific and covers the following areas:
1. Internal motivation'
2. Self-management strategies
3. Identification and management of conflict
TIle City will learn insights into the strengths, weaknesses, and likelihood of success for each
final candidate before hiring and how to best manage and work effectively with each candidate.
The above assessment is available at the option of the City.
.. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ..
$3,000.00
Client Interview and Selection Process
The interview schedule will allow the candidates to get acquainted with the community and
community leaders and visit with the staff on an infonnal basis. We culminate the process with
individual and group interviews. Prior to the interviews we will provide the City Council with
some helpful material on interviewing techniques and will discuss the proposed procedures to
be used in the selection process including an evaluation fonn and a list of questions for possible
use by the interviewers. Extensive material including background and reference checks will be
provided on each candidate prior to the interview. If possible, all interviews will be scheduled
within a period of one to two days depending upon the desire of the City Council. A
consultant will be present at each interview.
Selection
After the interviews we will meet with the City Council to review the individual ratings and
assist in detennining the top candidate. The consultant will assist in this process to the extent
requested by the City. We take responsibility for notifying all unsuccessful candidates at each
stage of the process.
Negotiating Compensation Package
The Brimeyer Group, Inc., will take great care that the City of Stillwater secures an acceptance
from the most desired individual. We will recommend a compensation package calculated to
attract the finalist and will participate in the final negotiations. If any concerns arise in the
final hour, by working as a third-party intennediary we can resolve importantdetails of the
offer which may have significant bearing on its final acceptance or rejection.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $3,000.00
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City of Stillwater
Page Five
Additional Services
A. If requested by the City, The Brimeyer Group, Inc., can act as a spokesperson with the
media, when appropriate, in order to maintain the integrity of the selection process as well
as to protect the confidentiality and privacy of the candidates- who are not hired.
B. Lifestyles, personal values, and dual career households are factors that influence an
individual's decision to change jobs. We pay careful attention to all circumstances arising
from ajob change including adjustments in compensation and benefits, spouse careers, real
estate issues, family concerns, and relocation details.
C. After the candidate is employed, we- will follow up with both the City Council and the
candidate to insure a smooth transition and satisfactory completion of the assignment. We
will make contact to assess the fit from both the City's and the candidate's points of view.
In the unlikely event that unexpected concerns have developed, this follow-up contact is
intended to identify potential issues early so that adjustments can be made, if necessary.
Work Program (perfonnance Evaluation)
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If requested by the City Council, we agree to assist the City and the Administrator in
developing a Work Program after a six-month period that outlines the expectations of the City
and the Police Chief. The only cost incurred for this service will be any cost associated with a
visit to Stillwater and other out-{)f-pocket expenses. The Work Program will contain objectives
for the Police Chief to accomplish in the ensuing 12 to 18 months.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $2,000.00
Guarantee
If the City utilizes the entire process, Phase I, Phase II, and Phase III, as described, The
Brimeyer Group offers an 18-month guarantee on the effectiveness of the Police Chief. Should
the City determine it necessary to terminate the Police Chief due to failure to adequately
perform the duties as specified in the Profile and as represented by the process, we will refill
the position at no additional fee and will charge expenses only. We offer this assurance
because of our confidence in the thoroughness and accuracy of the process.
Should there be substantial changes in the political situation at the City of Stillwater and a
decision is made to terminate the Police Chief for reasons other than failure to perform the
administrative duties as specified in the Position Profile, this guarantee is subject to negotiations
between the City Council and The Brimeyer Group.
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City of Stillwater
Page Six
Costs
EXPENSES
The Brimeyer Group, Inc., will bill expenses directly related to the assignment with the City
Council's prior approval. Necessary expenses include announcements, travel, meals and
lodging; long distance telephone; printing; credential verifications; courier service; and
administrative expenses. Our expenses for this assignment would be $2,000 to $3,000. This
estimate does not include any costs associated with candidates' expenses for the final interview.
FEE FOR SERVICE
To complete the entire assignment, we propose a flat fee of $14,000. The fee includes the
following services:
Phase I
Meet with City Council, City Coordinator, Department Heads, and police department staff
Meet with selected representatives from the community
Develop Position Profile
Draft Position Profile
Present Profile for approval
Phase II
Place Announcements
Direct Recruiting
Contact Sources
Review Resumes
Screen and evaluate candidates
Prepare and present Progress Report
Phase III
Background/reference checks
Administer assessment instrument (included in base fee)
Schedule and coordinate candidates' interviews with the City
Participate in interviews
Develop compensation package
Participate in negotiations
Counseling
Develop Work Program (six months after employment)
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City of Stillwater
Page Seven
or PAYMENT
Our payment policy on searches is one-third of the fee due upon signing this agreement; one-
third after presentation of the Progress Report; and the balance due 10 days after the search has
successfully been completed, whether the agreement is oral or written. In the event the City
terminates this agreement during the search we will retain the progress payments to that point.
~~~,~
James L. Brimeyer
President
The Brimeyer Group, Inc.
\ I wife
Date
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Mayor Jay Kimble
City of Stillwater
Date
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The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 205
Hopkins, MN 55343
City of Stillwater
Police Chief
Suggested Search Timetable
2/3/98
Authorization to Proceed
2/5 to 2/18/98
Gather Information for Profile
Interview City Council, staff, community, etc.
2/24/98
Place Announcement
3/3/98
Approve Profile
3/4 to 3/31/98
Recruit Candidates
3/31/98
Deadline for. Applications
4/1 to 4/16/98
Review and Screen Candidates
4/21/98
Progress Report and Selection of Finalists
4/22/98 to 4/30/98
Background and Reference Check
Week of 5/1198
Interviews
June 1, 1998
Start Date
The meetings for which City Council members need to be present are tmderlined in the above
timetable.
(612) 945-0246
fax (612) 945-0102
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
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Partial Listing of Assignments
CITY AND COUNTYMANAGERSIADMINISTRATORS
904 Mainstreel
Suite 205
Hopkins, MN 55343
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City Manager - Roseville, MN (pop. 36,000)
City Administrator - Lakeville, MN (pop. 23,000)
City Manager - New Brighton, MN (pop. 24,000)
City Administrator - Hastings, MN (pop. 15,000)
City Administrator - Cottage Grove, MN (pop. 24,000)
City Manager - St. James, MN (pop. 5,000)
City Manager - Brooklyn Park, MN (pop. 60,000)
City Administrator - Little Canada, MN (pop. 10,000)
City Manager - Hopkins, MN (pop. 16,000)
City Manager - Bemidji, MN (pop. 24,000)
City Administrator - Hibbing, MN (pop. 20,000)
City Administrator - Hermantown, MN (pop. 7,000)
Clerk/Administrator - Mounds View, MN (pop. 12,000)
City Administrator - Orono, MN (pop. 7,000)
City Administrator - South St. Paul, MN (pop. 24,000)
Village Manager - Village of Hazel Crest, IL (pop. 15,000)
City Administrator - Austin, MN (pop. 22,000)
City Manager - Robbinsdale, MN (pop. 15,000)
City Administrator - Becker, MN (pop. 1,000)
City Administrator - Arden Hills, MN(pop. 10,000)
City Administrator - Sandstone, MN (pop. 2,000)
County Administrator - Chisago County, MN
City Manager - Prior Lake, MN (pop. 12,000)
City Administrator - Luverne, MN (pop. 4,400)
City Manager - Columbia Heights, MN (pop. 19,000)
City Manager - Webster City, IA (pop. 8,600)
City Coordinator - Minneapolis, MN (pop 370,000)
County Coordinator - Becker County, MN (pop. 28,000)
City Administrator - Pipestone, MN (4,500)
City Administrator - Marshall, MN (pop. 12,000)
City Administrator - Oak Park Heights, MN (pop. 3,700)
City Administrator - Rosemount, MN (pop. 10,000)
City Manager - St Anthony, MN (pop. 8,000)
City Manager - Carroll, IA (pop. 8,000)
City Administrator - Savage, MN (pop. 12,000)
City Manager - Sheldon, IA (pop. 5,000)
City Administrator - Emmetsburg, IA (pop. 4,000)
County Coordinator - Benton County, MN (pop. 30,000)
City Manager - Mankato, MN (pop. 31,500)
City Administrator - North Mankato, MN (pop. ll,ooo)
City Manager - Robbinsdale, MN (pop. 14,000)
City Administrator - Worthington, MN (pop. 10,000)
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fax (612) 945-0102
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City Administrator - Farmington, MN (pop. 6,870)
City Administrator - Mounds View, MN (pop. 12,600)
Clerk/Administrator - CentervilIe, MN (pop. 2,000)
County Administrator, St. Louis County, MN (pop. 198,000)
City Administrator - Northfield, MN (pop. 15,200)
City Manager - Columbia Heights, MN (pop. 19,000)
City Manager - Benson, MN (pop. 3,500)
City Manager - Storm Lake, IA (pop. 9,000)
City Manager - West St. Paul, MN (pop. 19,000)
Coordinator - Bryant Neighborhood, Minneapolis
Council Administrator - Red Wing, MN (pop. 15,700)
County Administrator - Rice County, MN - (pop. 56,000)
City Manager - Maquoketa, IA (pop. 6,000)
City Manager - Spencer, IA (pop. 11,600)
City Administrator - Cottage Grove, MN (27,726)
City Administrator - S1. Peter, MN (pop. 10,000)
DEPARTMENT HEADS
Finance Director - Minneapolis, MN (pop. 370,000)
Coordinator of Utilities - Luverne, MN (pop. 5,000)
Fire Chief - Centennial Fire District
Police Chief - Orono, MN (pop. 7,000)
City Assessor - Minnetonka, MN (pop. 48,370)
Quality Coordinator - Minneapolis, MN (pop-. 368,400)
Public Works Superintendent - New Hope, MN (pop. 21,800)
Community Development Director - Roseville, MN (pop. 33,400)
Budget Director - Minneapolis, MN (pop. 370,000)
Superintendent Wastewater Treatment - Albert Lea, MN (pop. 18,000)
Public Works Operating and Maintenance Director - Minnetonka, MN
Public Works Director/City Engineer - Savage, MN (pop. 12,000)
Finance Director - Austin, MN
City Engineer - Minnetonka, MN
Community Development Director - St. Louis Park, MN (pop. 43,000)
Public Works Dir/Engineer - S1. Louis Park, MN
Public Works Director - Hopkins, MN (pop. 16,000)
Community Development Director - Fairmont, MN (pop. 12,000)
Community Development Director - Rosemount, MN (pop. 10,500)
City Engineer/Director of Public Works - Marshall, MN (pop. 12,300)
Community Development Director - Northfield, MN(pop. 15,200)
Economic Development Director - Elk River, MN (pop. 12,800)
County Economic Develoment Director - Becker County, MN
Principal Planner, Minnetonka, MN (pop. 50,500)
General Manager, Utilities Commission, Elk River, MN (pop. 12,800)
Community Development Director - Farmington, MN (pop. 8,000)
Communications Director - Minneapolis, MN
Director of Property, Records, and Revenue - Ramsey County
Executive Director - Blue Earth Economic Development Authority
Executive Director - S1. Cloud Housing and Redevelopment Authority
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NON-PROFIT
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Executive Director - U rbafi Concerns Workshops
Executive Director - Minnesota State Council on Disability
Executive Director - Local Government Information Systems
Manager, LRT Development - Regional Transit Board - Twin Cities
Executive Director - Cold Weather Resource Center
Executive Director - Minnesota Chiefs of Police Association
Executive Director - North Suburban Cable Commission and Access Corp.
Executive Director - League of Minnesota Cities
Executive Director - Family Violence Network
Executive Director - Southwest Minnesota Initiative Fund
Executive Director - PossAbilities of Southern Minnesota
Executive Director - Metropolitan Library Services Agency
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PRIV ATE SECTOR
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COO - sporting goods manufacturer
Senior Account Manager - government leasing corporation
Director, Sales and Marketing and Production Manager - optical lens company
Senior Design Engineer and Production Manager - sign manufacturing company
Transportation Engineer - engineering consulting firm
Urban Planner - engineering consulting firm
Senior Engineer - engineering consulting firm
Manager of Administrative Services - architectural firm
Senior Associate - engineering consulting firm
Electrical Engineer - industrial engineering firm
Marketing Manager - architectural firm
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The Biimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
James L. Brimeyer
President
904 Mainstreet
Suite 205
Hopkins. MN 55343
After twenty years in public sector management, Jim Brimeyer began his career in Executive Search in July,
1988. He has conducted executive search assignments for City Managers, City Administrators, and senior
level management positions, and has worked with non-profit organizations, semi-public agencies and private
sector companies that have a relationship with municipalitieS, counties and other public sector agencies.
Some representative examples of searches include:
* City of Minneapolis, City Coordinator and Budget Director
* North Suburban Cable Commission and Access Corporation, Executive Director
* Benton County, County Administrator
* Cold Weather Resource Center, Executive Director
* Centennial Fire District, Fire Chief
* City of Hopkins, City Manager
* Regional Transit Board - Twin Cities, Manager of Light Rail Transit Development
* City of St. Louis Park, Community Development Director
* City of Mankato,City Manager
* City of Minnetonka, City Engineer
* Environmental Consulting Firm, Director of Engineering
* City of Emmetsburg, Iowa, City Administrator
* Optical Lens Manufacturing Co., Production Manager and Director Sales/Marketing
* Sign Manufacturing Co., Senior Design Engineer
* City of Austin, Finance Director
* Elk River Municipal Utilities, General Manager
In addition to the executive search assignments, Jim is also available to serve as a facilitator for strategic
planning, team building and goal setting activities at both a policy making and administrative staff level. He
serves in this capacity for both public and private sector organizations.
Previously, Jim served four cities: three as a City Manager including his last position as City Manager of St.
Louis Park, Minnesota (population 45,000), with a budget of $28 million and 230 employees. He also served
in Worthington, Ohio and Wood Dale, Illinois. He began his career as Assistant City Manager in Park
Ridge, Illinois after obtaining a Master's Degree in Public Administration from Northern Illinois University.
He received a B.A. Degree from Loras College in Dubuque, Iowa.
Jim is a member of the International City Management Association, the Minnesota City Management
Association, the National Forum for Black Public Administrators, and the Minnesota Municipal Utilities
Association. He is active in community activities including the TwinWest Chamber of Commerce and is Past
President of the St. Louis Park Rotary Club and the St. Louis Park Rotary Foundation. He serves on the
Boards of two Twin Cities-based companies. In January, 1996 he began a four-year term as City Council
Member-at-Large in St. Louis Park, Minnesota.
(612) 945-0246 · fax (612) 945-0102
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The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
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904 Mainstreet
Suite 205
Hopkins, MN 55343
Pamela A. Wunderlich
Vice President
Ms. Wunderlich joined The Brimeyer Group, Inc. at the company founding in 1991 after
serving for over fourteen years in an administrative capacity for a nationally-recognized,
locally-based executive search firm. Pamela has extensive experience in each phase of the
executive search process. She contributes to the success of executive search engagements at
The Brimeyer Group through proposal and report preparation; Position Profile development;
candidate screening and interviews; and background and reference checks. She has played an
active role in the recruitment of candidates and the final interview process for numerous City
Manager and other Administrative positions including:
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Farmington, City Administrator
Prior Lake, City Manager
Pipestone, City Manager
Storm Lake, Iowa, City Administrator
Carroll, Iowa, City Manager
Red Wing, Council Administrator
Sheldon, Iowa, City Manager
BWBR - Manager of Administrative Services
St. Anthony, City Manager
Northfield, Community Development Director
Elk River, Director of Economic Development
Metropolitan Library Services Agency, Executive Director
Cottage Grove, City Administrator
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Additionally, Pamela holds full responsibility for seeing that all administrative support needs of
the company are met.
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(612) 945-0246 · fax (612) 945-0102
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The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 205
Hopkins, MN 55343
Roberl VV. Schaefer
Senior Associate
Bob Schaefer joined The Brimeyer Group, Inc. in 1992 after serving as City Administrator of
Inver Grove Heights, Minnesota for 20 years. His career in municipal government spans all
areas of management responsibility making him uniquely suited to provide consulting services
to our clientele. Bob received his undergraduate degree from the College of St. Thomas and
his M.A. in Public Administrationfrom the University of Minnesota. He began his career as
an Administrative Intern in the City of Hopkins; served as Administrative Assistant in
Bloomington and Richfield and became Village Manager for New Brighton in 1964, where he
served until beginning his tenure in 1972 in Inver Grove Heights.
Since joining The Brimeyer Group, Inc., Bob has assisted in numerous executive search
assignments includi~g:
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Minnetonka, MN - Operations and Maintenance Director and City Engineer
Chisago County - Administrator
Becker County ;. Administrator
Albert Lea, MN - Waste Water Treatment Plant Manager
Roseville, MN - Assistant Public Works Director
Senior Engineer - Twin Cities engineering consulting firm
St. Louis Park - Director of Public Works/City Engineer and Community
Development Director
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Throughout his career, Bob has been active in professional associations and served as President
of the Metropolitan Area Managers Association, President of the Minnesota State Managers
Association and as a member of the International City Managers Association Planning
Committee. He has lectured on planning and zoning issues at Inver Hills Community College
and has made presentations at continuing education seminars for members of law firms on
variances and special use permits. Bob's breadth of experience as an educator, municipal
manager and professional association leader proves valuable to The Brimeyer Group, Inc.
(612) 945-0246 · fax (612) 945-0102
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
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The Brimeyer Group, Inc.
Executive Search References
904 Mainstreet
Suite 205
Hopkins, MN 55343
Elk River Municipal Utilities
322 King Ave.
Elk River, MN 55330
Jim Tralle, Chairman
(612) 441-2020
City of Northfield
801 Washington St.
Northfield, MN 55057-2598
Paul Hager, Mayor
(507) 645-8832
BWBR Architects
400 Sibley St., #500
St. Paul, MN 55101
C. Jay Sleiter, President
(612) 222-3701
City of Minneapolis
350 S. Fifth St.
Minneapolis, MN 55415
Sharon Sayles Belton, Mayor
(612) 673-2100
City of Spencer <
418 2nd Ave. W.
Spencer, IA 51301-0815
Cleber Meyer, Mayor
(712) 264-7200
City of Benson
1410 Kansas Ave.
Benson, MN 56215
PaulKittleson, Mayor
(320) 843-4775
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City of New Brighton
803 5th Ave. NW
New Brighton, MN 55112
Bob Benke, Mayor
(612) 296-3469
. Ms. Myra Peterson, Board Chair
Metropolitan Library Services Agency
570 Asbury St., #201
St. Paul, MN 55104
(612) 645-5731
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City of Robbinsdale
4221 Lake Road
Robbinsdale, MN 55422
Mike Holtz, Mayor
(612) 537-4534
Rice County
218 NW Third St.
Faribault, MN 55021
Milt Plaisance
(507) 334-7612
Becker County
900 Lake Ave, Box 787
Detroit Lakes, MN 56501
Vern Seal, Board Chairman
(218) 846-7201
City of Minnetonka
14600 Minnetonka Blvd.
Minnetonka, MN 55345
David Childs, City Manager
(612) 939-8209
.
(612) 945-0246
fax L612) 945-0102
.
.
.
RESOLUTION 98 - 36
APPROVAL OF AGREEMENT FOR RECRUITMENT SERVICES
FOR POLICE CHIEF BETWEEN
THE CITY OF STILLWATER AND BRIMEYER GROUP
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement
for recruitment services for Police Chief, by and between the City of Stillwater and
Brimeyer Group for an amount of$14,000, is hereby approved, and the appropriate city
staff is authorized to sign said Agreement.
Adopted by Council this 3nd day of February, 1998.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
.,
"
_';1.
~ . MEMO
0: MAYOR & CITY COUNCIL
FROM: DIANE DEBLON, FlNANCE Dffi.ECTOR ~~
DATE: JANUARY 30, 1998
SUBJECT: REPLACEMENT OF JUNIOR ACCOUNT CLERK
Background
A separation of duties for the telephone receptionist and utility billing is imperative for the most
efficient operation of the fInance department and resolves the lack of internal control issue. We can
not overemphasize the need to address the problems & irregularities with the combined duties of
receptionist and utility billing. The city's auditors have separately identified this problem of
"incompatible job duties" and their recommendation is to split the receptionist and fInance duties.
I concur with this recommendation and believe it is in the best interest of the city to split up the job
duties of the prior junior account clerk.
.
The benefIts include: creating internal control for over three million dollars ($3,000,000) in billing
per year, creating equitable pay relationships (i.e. - receptionist pay for receptionist duties and
accounting pay for accounting duties), separation of incompatible job duties (i.e. - totally different
skills required for reception and finance duties), creating an appropriate work environment for
fInance duties (i.e. - telephone reception duties are an interruption! disruption).
Further, there is a misconception that the junior account clerk was at the reception desk 100% of
the time. In fact, many duties were performed in the computer room and must continue to be
performed at the main computer, requiring the absence from the reception desk. Further, there were
times when the computer room was utilized to avoid interruptions and facilitate accuracy in dollars
and accounts.
Analysis
To resolve previous problems and irregularities with the utility billing, the finance department staff
has pursued this diligently and we are still suffering the consequences of the extra time devoted to
this. Staff determined that the utility billing function was more appropriately reassigned to full-time
staff, rather than the temp that was approved by council. As such, Jen has continued to perform the
utility billing duties, and the temp has been performing many other tasks within the department. To
re-assign the utility billing to a junior account clerk with reception duties would be a devastation
to the finance department after everything this entire department has been through to repair and
resolve the prior damage done.
.
Further, the utility billing has evolved over the years that I have been here to a level of complexity
beyond the education and experience level that is described within the city's junior account clerk
,
job description. We no longer have one rate for garbage and one rate for sewer. We have multi- .
rates for sanitary sewer based on types of use, multi-rates for garbage (taxable and non-taxable),
multi-rates for storm sewer based on types of use, sales tax, garbage assessment, recycling r~es,
multi-unit charges and penalties for late fees. Any finance department duties require com~
skills (pC and mainframe) as well as accounting skills and knowledge to competently perform those
duties.
Conclusion
The replacement of the junior account clerk is just that, a replacement, it is NOT an addition to the
finance department staff We are currently utilizing the services of a temp that has indicated she
would be willing to accept the 75% Senior Account Clerk position, should it become available. This
person is local, qualified and a proven performer in the finance department. While staff discussions
and meetings with administration did not resolve the issue, we are willing to offer a compromise
of75% receptionist and 75% intermediate account clerk to our original position of 50% receptionist
and 75% senior account clerk. Both options would be less than the 1998 finance budgeted amount
of $32,902.
Recommendation
Staff recommends council split the job held by the prior junior account clerk into receptionist and
senior or intermediate account clerk.
.
.
.
t
~ .
.
o f #1
'Pll0n .
.
Hourly Cost per
Title Benefit % Rate Year
I
Receptionist 50% $8.00 $8 320.00
Senior Account Clerk* 75% $13.991 $21 824.40
ITotal II 125%11 II $30,144.40 I
o
lotion #2:
Hourly Cost per
Title Benefit % Rate Year
I
Receptionist 75% $8.00 $12480.00
Intermediate Level Account Clerk 75% $13.00 $20280.00
ITotal II 150% II if; <II $32,760.00 I
.
* Projected 1998 hourly rate (3% increase over 1997 rate)
.
; ~EII1IFrE!~:p-ii8iiC;:'!tcCOUNtAfh,".ti' RUSIN'eSS CQtljUt:TANT~
,
,
. "
III LARSON
"' ALrrN
I II . LC
IIIIIWEISHAIR
&CO.
.
A REGlmRED UMrrEO LIAilc;," ~'RTNERSHIP
612-228-6300
Fax 228-6355
January 14, 1998
800 Minnesota World Trade Center
30 East Seventh Street
St. Paul, MN 55101-4910
Ms. Diane Deblon
Finance Director
City of Stillwater
216 North Fourth
Stillwater, MN 55082
Dear Diane:
As a follow up to our special internal control letter dated August 15, 1997, I am writing to clarify our
recommendation on page four entitled "Improved Separation and Systems Within the
BillinglReceipts Process". That recommendation stated the City would improve accuracy and
efficiency by automating the utility billing process so the water commission's meter readings could
enter the sewer billing system electronically and that the utility billing function should be transferred .
from the front desk to the finance department to provide important segregation of duties. In other
words, the billing function should be physically removed from the front desk collections process and
billing responsibilities should be removed from the front desk job description. We further
recommended, in our August report, that the finance department should reconcile the detail accounts
receivable ledger to the general ledger including tie out of billings, collections and account
adjustments to an approved "adjustment" report.
All of these procedures are important to provide necessary segregation of the incompatible duties of
billing/adjustments from the collection/receipts process. I have attached a copy of pages 4-6 of our
August 15, 1997 letter which also addressed Receipts Process, Computerizing the Cash Register
Systeffi; Remitting of Water Payments Received at City Hall, Procedures for Accounts Receivable
Adjustment and Collection Efforts for Old Accounts Receivable.
Please do not hesitate to contact me should you wish to discuss these issues further and in greater
detail, or if I could be of assistance in the practical implementation issues involved in restructuring
the utility billing and receipts process.
Sincerely,
~~t~
Principal, Local Government Services
612\228-6300 Ext. 2903
.
_...
-
, ,,---- ...~
.
.
.
STAFF REQUEST ITEM
DEPARTMENT: PARKS
DATE: 1/28/97
DESCRIPTION OF REQUEST (Briefly outline what the request is):
In my 1998 Budget I have $2, 900.00 for a fax machine, copy machine and printer.
was able to purchase a 5 in 1 machine from Viking Office products at a sale price of
$853.89. This will give me a balance of $2,046.11 in my budget to purchase a Gateway
computer with all the programs I need for approximately $1,800.00.
I request to make this purchase.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
$2,046.00 lift in my Capital Outlay Office Budget
ADDITIONAL INFORMATION ATTACHED YES
NO
x
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
SUBMITTED BY ~ c-~
DATE /--?;-y~
.
.
.
STAFF REQUEST ITEM
DEPARTMENT: Building Inspection
DATE: January 9. 1998
DESCRIPTION OF REQUEST (Briefly outline what the request is):
The Inspection Department is requesting permission to purchase two new computers with
the money that was approved in the 1998 budget. It will be necessary to replace Alan's
computer because it is not capable of running all of the software programs without running
some of them off the network. This uses up valuable space on our servers that could be
used for data, backups and server functions. Although Cindy's computer may not need to
be replaced for another year or two, it will need to be replaced in the near future. It would
be in the best interest of the City to replace both computers so that we could use those
computers in other departments, such as the Police Department, where there is not money
allocated for computers. The Police department would not need to load all of the software
needed in Inspections and therefore these computers would work well for them. By
replacing older computers as needs dictate and using them for other departments (instead
of buying new computers all around), the City will be able to give more people access to
the benefits of our network.
Technology changes rapidly, we need to keep the big picture in mind when purchasing
equipment and look at the needs of all Departments within the City and how to keep the
employees working as efficiently as possible.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request
and the proposed source of the funds needed to fund the request)
2 Gateway computers @ approximately $1,650.00 each, plus one internal modem for
permit software support at approximately $80.00 and HP Laserjet 6Pse printer will
cost approximately $905.00. The Capital Outlay budget has $5,000.00 allocated for a
new computer and printer. The total cost of 2 computers and one printer will be
approximately $4,700 including tax and shipping.
ADDITIONAL INFORMATION ATTACHED YES
NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY
DATE / - ,;;). q - CfI...
.
.
.
MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Replacement for
Junior Acct. Clerk
DA: January 30, 1998
Discussion:
As was discussed at the meeting of January 20th, Sue Stickan, Junior Account Clerk, retired as of
January 19th and it will be necessary to hire another individual to replace her. Ms. Stickan' s
duties primarily included receptionist and utility billings.
The Council asked that this issue be placed on the agenda for the February 3rd meeting because
there was a difference of opinion regarding how the position would be filled. I had recommended
that no change be made to the duties of the new employee and that only one "replacement"
employee be hired. However, Diane disagreed with my position and recommended that a part
time (75%) Sr. Account Clerk and part time (50%) cashier/receptionist be hired as a replacement
for the Junior Account Clerk position.
Subsequent to the January 20th meeting I asked Diane and Modi to prepare a list of the duties
and responsibilities that would be performed by finance and administration employees. I asked
that this is done in order to better understand the work that was being performed by current staff
and to determine what the duties and responsibilities would be for any new employees. More
importantly I needed to know if it was necessary to hire more than one employee to perform the
work that had been performed by only one employee in the past. Finally, I believed that the list
of duties and responsibilities could be used to develop appropriate job descriptions (and an
appropriate salary) for the positions if more than one employee were to be hired.
The result of this exercise is that we now have a better understanding of what the specific duties
and responsibilities would be for current as well as for new employees. I still believe that the
duties and responsibilities could be performed by hiring only one replacement employee who
would be the utility billing clerk and the receptionist. However, we would be able to use the
information to develop more definitive job descriptions if the council approves two positions,
As I indicated at the previous meeting I opposed the hiring of two part time employees because I
was concerned that
1) Administration needed a full time receptionist at the front counter, and
2) Other department heads that had, during the budget process, requested, but were
denied additional staff might resent an increase in staff for either Administration or
Finance.
On the other hand, it would appear that with the proposed additions and with the additions that
have been made to Administration and to Finance over the past two years, the two departments
would be adequately staffed and requests for additional staff would not be (and should not be)
necessary for quite a while.
Recommendation:
Council determine appropriate replacement of Junior Account Clerk position (i.e., replace as per
previous position or create two separate positions, Account Clerk and a Receptionist).
.
.
.'
.
.
.
RESOLUTION NO. 98-35
SUPPORTING APPROPRIA nON OF FUNDING
FOR RESTORATION , PRESERVATION, AND FLOOD CONTROL
FOR BROWN'S CREEK WATERSHED DISTRICT
WHEREAS, Brown's Creek is an important part of our natural heritage and is one of a
diminishing number of naturally occurring trout streams in the metropolitan area; and
WHEREAS, the natural beauty of Brown's Creek is an amenity which enhances the lives of all
citizens of Stillwater and contributes in a significant way to the well-being of the City; and
WHEREAS, all efforts to preserve and protect the stream and its environs reflect our
community values; and
WHEREAS, we approve of, support, and desire enactment of the Brown's Creek funding bill
which will be brought before the Minnesota State Legislature during its current session;
NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that
the Minnesota Legislature be encouraged to appropriate money for restoration and preservation
of Brown's Creek in Washington County, appropriate money to the Brown's Creek watershed
district for flood control measures, and authorize the sale of state bonds.
Adopted by Council this 3rd day of February, 1998.
ATTEST:
Jay Kimble, Mayor
~ e-tL (-/)..1 ~
MOrlI eldon, CIty Clerk
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.
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CJG1UPR
DATE 1/23/98
.1E 11:26:35
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
95201026
DATE REPORTED: 2/12/95 TIME REPORTED:
LOCATION OF INCIDENT:
WILLlr;t1 ST
23:47 DISPATCHER: KMNELSO
STILLWATER
GRID: 107
INCIDENT RECEIVED BY: 911 EMERGENCY
OFFICERS ASSIGNED:
205
ROETTGER
NAMES ASSOCIATED
WITH THIS .INCIDENT: GARY
WILLIAM ST
STILLWATER MN
PHONE: (H) 430-1491 (W)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
SUSP SEMI TRUCK PARKED IN FRONT, MOTOR RUNNING
N
MN
55082
STARNS
N
55082
439-8091
OFFICER COMMENTS:
.WAS LEAVING UPON MY ARRIVAL. CLEARED.
CLASSIFIED AS: SUSPICIOUS PERSON/VEHICLE/OCCURENCE/ACTIVITY
.
205 2/12/95
9807
CJG1UPR
DATE 1/23/98
TIME 11:26:22
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
95201532
DATE REPORTED: 3/04/95 TIME REPORTED: 23:27:47 DISPATCHER: SMJESKE
LOCATION OF INCIDENT:
209 WILLIAM ST
N
STILLWATER
MN
55082
GRID: 107
INCIDENT RECEIVED BY: TELEPHONE
OFFICERS ASSIGNED:
213
MAGLER
NAMES ASSOCIATED
WITH THIS INCIDENT: GARY
WILLIAM ST
STILLWATER MN
PHONE:(H) 430-1491 (W)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
NOISE COMPLAINT-FULL SIZE SEMI RUNNING
STARNS
N
55082
439-8091
OFFICER COMMENTS:
UPON ARRIVAL SEMI TRUCK WAS GOA.
213
CLASSIFIED AS:
DISTURBANCE/NEIGHBORHOOD DISPUTE
.
3/0~
9810
.
'.
CJCUUPR
DATE 1/23/98
.E 11:40:13
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
95203017
DATE REPORTED: 4/23/95 TIME REPORTED:
LOCATION OF INCIDENT:
N
11:10 DISPATCHER: GFPAYNE
WILLIAM ST
NEXT DOOR TO
STILLWATER
MN
55082
GRID: 107
INCIDENT RECEIVED BY: TELEPHONE
OFFICERS ASSIGNED:
204
KLOSOWSKY
Nf~rIES ASSOCUHED
WITH THIS INCIDENT: GARY
WILLIAM ST
STILLWATER MN
PHONE: (H) 430-1491 (W)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
STARNS
N
55082
439-8091
DISTURBANCE
OFFICER COMMENTS:
.STARNS CALLED TO REPORT A SEMI PARKED ACROSS FROM HIS HOME
RUNNING. I FOUND THAT A SEMI WAS MAKING A DELIVERY TO THE
VALLEY CO-OP. THE DRIVER STATED THAT THE STOPS TAKE 5-10 MIN
I AM NOT AWARE OF AN ORDINANCE THAT PROHIBITS THEM FROM MAKI
NG DELIVERIES TO A GROCERY STORE AT NIGHT. STARNS IS COMPLAI
NING THAT THIS IS A REGULAR OCCURANCE. PERHAPS SOMEONE CAN
CHECK WITH CO-OP MANAGEMENT TO SEE IF THE DELIVERIES CAN BE
MADE DURING MORE PRACTICAL HOURS.
CU~SSIFIED AS:
DISTURBANCE/NEIGHBORHOOD DISPUTE
.
204
204
204
204
204
204
204
204
4/23/95
4/23/95
4/23/95
4/23/95
4/23/95
4/23/95
4/23/95
4/23/95
9810
C,JCUUPR
D?~TE 1/23/98
TH1E 11:26:04
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
95203937
DATE REPORTED: 5/21/95 TIME REPORTED:
LOCATION OF INCIDENT:
N
28:11 DISPATCHER: SMJESKE
WILLIAM ST
NEAR CO-OP
STILLWATER
MN
55082
GRID: 207
INCIDENT RECEIVED BY: 911 EMERGENCY
OFFICERS ASSIGNED:
218
FELSCH
j'.J.(.;MES ASSOCIATED
WITH THIS INCIDENT: GARY
v.JILLIAM ST
STILLWATER MN
PHONE: (H) 430-1491 (W)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
SEMI/LOUD NOISE COMPLAINT NEAR CO OP AT ABOVE
SEE OFF Cl'1t'HS.
STARNS
1'1
55082
439--8091
OFFICER COMMENTS:
WENT TO PLC RE: A SEMI TRUCK PARKED, RUNNING AND IT WAS TOO
LOUD. UPON ARRIVAL, I SPOKE TO THE DRIVER OF THE SEMI AND HE
WAS ,JUST ENDING HIS UNLOADING OF HIS TRUCK. I ADVISED HIM
OF THE COMP AND HE SAID HE WAS LEAVING. HE ALSO SAID THAT HE
MAKES DELIVERIES AND MAKES SURE THAT HE SHUTS MOST OF THE
EQUIPMENT OFF BEFORE HE GETS TO HIS DELIVERIES. CLEARED.
CLJ~SSIFIED AS:
MISC PUBLIC - ALL OTHER
2.18
2.18
2~L8
2.18
218
2.18
.
5/2~5
5/2.1/95
5/2.1/95
5/2.1/95
5/2.1/95
5/';'.1/(;)1:;;,
I A... -'.....
9800
.
(",
CJG1UPR
D(~ TE 1/23/98
.E 11:25:43
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
96207852
DATE REPORTED: 8/12/96 TIME REPORTED: 12:59:01 DISPATCHER: CKARNOL
LOCATION OF INCIDENT:
GRID: 207
215 WILLIAM ST
VALLEY CO-OP
STILLWATER
INCIDENT RECEIVED BY: TELEPHONE
OFFICERS ASSIGNED:
~Hit1ES ASSOCIATED
WITH THIS INCIDENT:
NEIGHBOR DISPUTE
.
213
MAGLER
N
MN
55082
1920 WOODDALE DR
WOODBURY MN
PHONE: (H) (W)
SEX: DOB: 0/00/00
ASSOCIATION: COMPLAINANT
GARY
WILLIAM ST
STILLlAlATER
PHONE:(H)
SEX:M DOB:
ASSOCIATION:
MN
430-'1491 (W)
0/00/00
OTHER
LAND 0 LAKES DAIRY
55125
730-2200
STARNS
N
55082
439--8091
OFFICER COMMENTS:
VIA RADIO RECEIVED A CALL TO SEE SAUTER AT THE VALLEY CO-
OP. HE ADVISED HE HAS BEEN HAVING TROUBLES WITH STARNS.
SAUTER PARKS HIS SEMI TO UNLOAD ON NORTH ST. HE HAS TAKEN
STEPS TO KEEP THE NOISE DOWN AND IS ATTEMPTING TO UNLOAD
WITHOUT BLOCKING STARNS DRIVEWAY. STARNS WANTS HIM TO
UNLOAD ELSE WHERE. UNABLE TO WORK OUT A COMPROMISE WITH
STARNS. ADVISED VALLEY CO-OP TO TELL SAUTER TO PARK ON THE
NORTH SIDE OF STREET TO UNLOAD. THIS HAS BEEN AN ON GOING
DISPUTE.
CU~SSIFIED AS:
.
DISTURBANCE/NEIGHBORHOOD DISPUTE
213
213
213
213
213
213
213
213
213
8/13/96
8/13/96
8/13/96
8/13/96
8/13/96
8/13/96
8/13/96
a/13/96
8/13/96
9810
CJG1UPR
DATE 1/23/9n
TH1E 11:24:57
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
97203357
DATE REPORTED: 4/27/97 TIME REPORTED:
25:45 DISPATCHER: CKBAKKE
LOCATION OF INCIDENT:
WILLI~~M ~n
N
ST I LLWf-lTER
l"ir~
55082
m'UD: 107
INCIDENT RECEIVED BY: TELEPHONE
OFFICERS ASSIGNED:
216
P~~RKER
N~~r'1E~3 I~SSOC I A TED
WITH THIS INCIDENT: GARY
WIL.LI~~r1 ST
STILLWATER MN
PHONE:(H) 430-1491 (w)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
SEMI TRUCK RUNNING OUTSIDE RESIDENCE
STARNS
N
55082
439...8091
OFFICER COMMENTS:
ARRIVED FOUND NO SEMI TRUCKS IN THE AREA ON ANY OF THE SURRO
UNDING STREETS. CLEARED
C.:U:jSSIFIED (';8:
NON-COVERED ORDINANCE VIOLATIONS
216
216
,
.
4/2.7
4/2~7
9980
.
,I
'.
CJG1UPR
DATE 1/23/98
eE 11:24:43
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
97204568
DATE REPORTED: 6/01/97 TIME REPORTED:
15:40 DISPATCHER: DAFORTI
LOCATION OF INCIDENT:
WILLI(~M ST
N
STILLWATER
MN
55082
GRID: 107
INCIDENT RECEIVED BY: TELEPHONE
216 PARKER
NAMES ASSOCIATED
WITH THIS INCIDENT: GARY
WILLIAM ST
STILLWATER
PHONE: (H)
SEX:M 008:
ASSOCIATION:
LOUD TRUCK ACROSS STREET..
STARNS
N
55082
439-8091
MN
430-1491 (ltJ)
0/00/00
COMPLAINANT
caICER COMMENTS:
~EC'D COMPLAINT OF A LOUD TRUCK IN THE AREA. UPON ARRIVAL
I FOUND NO VEHICLES RUNNING. MET WITH COMP WHO EXPLAINED TH
AT THERE WAS A DELIVERY TRUCK AT THE CO OP AND THAT IT MAKES
A LOT OF NOISE AND LEAVES THE TRACTOR RUNNING. I THEN ATTE
MTPED TO CATCH UP TOT HE TRUCK BUT WAS UNABEL TO. CLEARED.
CLASSIFIED AS:
NON-COVERED ORDINANCE VIOLATIONS
.
216
216
216
216
216
6/01/97'
6/01/97
6/01/97
6/01/97
6/01/97
9980
CJG1UPR
DATE 1/23/98
TIME 11:24:25
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
97207671
LOCATION OF INCIDENT:
DATE REPORTED: 8/23/97 TIME REPORTED: 23:52:47 DISPATCHER: DSALLEN
WILLIAM ST
N
STILLWATER
MN
55082
GRID: 104
INCIDENT RECEIVED BY: TELEPHONE
OFFICERS ASSIGNED:
100
218
WCSO
FELSCH
NAMES ASSOCIATED
WITH THIS INCIDENT: GARY
WILLIAM ST
STILLWATER MN
PHONE: (H) 430-1491 (W)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
SEMI DELIVERING TO VALLEY COOP
STARNS
N
55082
439-8091
OFFICER COMMENTS:
CALL TAKEN BY OFFICER ALLEN. WAS CANCELLED UPON ARRIVAL.-218
CLASSIFIED AS:
PUBLIC ASSIST PERSON/VEHICLE/BUSINESS
21.8
.
8/2~7
9811
.
CJG1UPR
~~E 1/23/98
~E 11:23:35
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
97210525
DATE REPORTED: 11/25/97 TIME REPORTED: 6:31:38 DISPATCHER: CKARNOL
LOCATION OF INCIDENT:
WILLIAM ST
N
STILLWATER
MN
55082
GRID: 407
INCIDENT RECEIVED BY: 911 EMERGENCY
OFFICERS ASSIGNED:
211
BJORKMAN
N~~MES ASSOCIATED
WITH THIS INCIDENT: GARY
WILLIAM ST
STILLWATER MN
PHONE:(H) 430-1491 (W)
SEX:M DOB: 0/00/00
ASSOCIATION: COMPLAINANT
STARNS
N
55082
439-8091
NOISE COMPLAINT
EARLY AM DELIVERY AT VALLEY CO-OP
.ICER COMMENTS:
TRUCK WAS GONE ON ARRIVAL
211 11/25/97
CLASSIFIED AS:
NOISE COMPLAINT
9818
.
.
Memorandum
To: Mayor and Council
From: M;orli Weldon, City Clerk
Date: 02/02/98
I
Re: Rescheduling of March 3, 1998 Council Meeting
Minnesot~ precinct caucuses will be held March 3, 1998, at 7 p.m. Minn. Stat. SS
I
202A.14; :202A.19 state Council may not meet after 6 p.m.
I
Council hfls the following options:
.
{ G Meet ~s scheduled at 4:30 p.m. (or earlier) and adjourn at 6 p.m.
. Reschedule meeting for February 24
I
. Reschedule meeting for March 10 (Note: two councilmembers will be returning
home ~fter 7 p.m. that evening from the National League of Cities Conference)
. Hold back-to-back meetings on March 17 and 24
I
. Cancel the March 3 meeting and have only one meeting in March
Council direction i~ requested.
.
1
_ . _" ..__.._.._._..~._~__._'__ _.. _.__, _ <_ _'_ .. _ .... _ __._.____.__.._....~~_.._ .... ._."...._ .,' __"....... ~_..._....... >'. _.__.. ..."<"~ .__.. _'" .. .._.~A__'".. .. ,_.~. ...~ ~...... ....__ ..__...,~__._...~._.._.__...-
i
LIST OF BILLS i
I
EXHIBIT "A" TO RESOLUTION 98-30
Accountemps
.Accoustics Associates
~ction Rental .
Accounting Research Assbc.
Ankeny Kell '
Arend, Jim I
. BCA/Forensic Science Lafuoratory
Beberg, Donald '
Board of Water Commissi6ners
Brad Ragan, Inc
Braun Intertec
Camas Shiely
Carlson Tractor
Carquest
Century Power
Clarey's
The Courier
Creative Art Supplies
Earl F. Anderson
Ecolab
Equipment Supply
Fadden Pump
Five Star Contracting
.Franklin Covey
G&K Services
GFOA
Gateway
Gazette
Glaser, Paul
Gopher State One Call
Greeder Electric
Hance Office Machines
Holman, Rose
Honeywell I
Honeywell Commercial CI~aning
Ikon Office Solutions !
Images of the Past
J-Craft
Johnson, Ronald
League of MN Cities
L. J. Schuster
LMC Insurance Trust
Legislative Associates
M/ A Associates
MAMA/LMC
.. . Magnuson, David
Maxim Technologies
Menards :
MN Fire Agencies Purchasing Consort.
MN Nursery & Landscape Assoc.
Moody's Investors Service~
Temporary Employee
Tack Board
Storage Space Rental
Participant Fees
Professional Services
I nspection Services
Class Registration
Meals
Refund
Tires
Consulting Services
Sand
Parts
Parts
Chainsaw/Case
Recharge Extinquishers
Proceedings
Art Supplies
Street Sign Letters
Pest Removal
Service Contracts
Parts
Salt
Pla'nner Renewal
Uniforms
Publication
Internal Modem
Employment Ad
Boots
December Calls
Repairs
Service
Mileage/Manual
Security
Cleaning Service
Staples
Photo Processing
Tandem Truck Options
Membership
Subscription
Utility Billing Cards
Workers Comp
Consultant Services
Supplies
Labor Relations Service
Legal Services
Pavement Evaluation
Supplies
Dues
Seminar
Professional Services
908.25
186.14
135.00
155.00
2,545.20
50.00 .
200.00
44.85
247.50
123.80
1,591.75
670.71
37.34
322.40
437.01
153.50
76.05
30.17
166.69
219.36
1,544.93
1 ,235.16
5,004.89
93.03
273.84
40.00
84.14
36.00
104.88
85.75
169.60
83.43
79.79
389.79
3,381.28
77.44
68.27
32,493.48
25.00
40.00
804.23
15,291.75
6,275.00
224.87
3,711.00
11,129.78
1,800.00
1,569.46
35.00
90.00
4,000.00
Municipals
Norwest Bank
Pellizzer, Timothy
Pioneer Press
Polar Chevrolet
Quill
R. W. Kirchner
Ra-Mar Plumbing
Redland Insurance
Roettger Welding
St. Croix Office
St. Joseph's Equipment
Service Environmental
SEH
Stillwater Landscaping
Stillwater Motors
Stillwater Township
Sweeney Brothers
Tomten Environmental Design
Ultimate Data
UWS
University of Minnesota
Valley Trophy
Viking Industrial
Viking Office Products
Wash. Co. Fire Chiefs Assoc.
Washington Co. Treasurer
Yocum Oil
Membership
Paying Agent Fees
Refund Planning Fee
Employment Ad
Repairs
Office Supplies
Appraisal
Repairs
Flood Insurance
Weld Plate
Supplies
Motor
Phase II Evaluation
Consulting Services
Bobcat Work
Parts
Grading/Plowing/Sanding
Switch
Design Guidelines
Consulting
Dumpsters
Municipals Workshop
Plaque
Repairs
Office Supplies
Dues
License Tab Renewals
Fuel Oil
10.00
200.00
200.00
145.20
141.96
57.79
2,500.00
142.45
5,171.00
20.00
33.93
158.57
97.50
5,362.00
1,800.00
64.65
22,086.29
95.45
980.00
450.00
322.28
280.00
55.45
303.74
302.56
25.00
419.00
237.19
JANUARY MANUAL CHECKS
Minnesota State Treasurer
Building Permit Surcharge
1,881.00
ADDENDUM
AT&T
AT&T Wireless
Carlson Wagonlit Travel
Desch, Mark and Gloria
Government Training Service
NSP
River Valley Arts Council
US West
Long Distance
Cellular Phones
Airfare
Parking Lease/Maint.
Conference Registration
Gas/Electric
Contribution
Phones/Long Distance
Total Due:
Approved by the City Council this 3rd Day of February, 1998.
57.31
373.75
544.00
2,938.95
210.00
14,727.08
2,500.00
1,879.65
165,316.26
.
.
.
~
LIST OF BILLS
EXHIBIT "A" TO RESOLL;JTION 98-30
I
. Accountemps !
Accoustics Associates
Action Rental .
Accounting Reserach AsSoc.
Ankeny Kell I
Arend, Jim
BCA/Forensic Science Laboratory
I
Beberg, Donald i
Board of Water Commissibners
Brad Ragan, Inc I
Braun Intertec
Camas Shiely
Carlson Tractor
Carquest
Century Power
Clarey's
The Courier
Creative Art Supplies
Earl F. Anderson
Ecolab
Equipment Supply
Fadden Pump
.ive Star Contracting
Franklin Covey
G&K Services
GFOA
Gateway
Gazette
Glaser, Paul
Gopher State One Call
Greeder Electric
Hance Office Machines
Holman, Rose
Honeywell I
Honeywell Commercial Cle~ning
. I
I kon Office SolutIons '
I mages of the Past
J-Craft
Johnson, Ronald
League of MN Cities
L. J. Schuster
LMC Insurance Trust
Legislative Associates
~/ A Associates
.~AMA/LMC
Magnuson, David
Maxim Technologies
Menards
Temporary Employee
Tack Board
Storage Space Rental
Participant Fees
Professional Services
Inspection Services
Class Registration
Meals
Refund
Tires
Consulting Services
Sand
Parts
Parts
Chainsaw/Case
Recharge Extinquishers
Proceedings
Art Supplies
Street Sign Letters
Pest Removal
Service Contracts
Parts
Salt
Planner Renewal
Uniforms
Publication
I nternal Modem
Employment Ad
Boots
December Calls
Repairs
Service
Mileage/Manual
Security
Cleaning Service
Staples
Photo Processing
Tandem Truck Options
Membership
Subscription
Utility Billing Cards
Workers Comp
Consultant Services
Supplies
Labor Relations Service
Legal Services
Pavement Evaluation
Supplies
908.25
186.14
135.00
155.00
2,545.20
50.00
200.00
44.85
247.50
123.80
1,591.75
670.71
37.34
322.40
437.01
153.50
76.05
30.17
166.69
219.36
1,544.93
1 ,235.16
5,004.89
93.03
. 273.84
40.00
84.14
36.00
104.88
85.75
169.60
83.43
79.79
389.79
3,381.28
77.44
68.27
32,493.48
25.00
40.00
804.23
15,291.75
6,275.00
224.87
3,711.00
11,129.78
1,800.00
1,569.46
MN Fire Agencies Purchasing Consort.
MN Nursery & Landscape Assoc.
Moody's I nvestors Services
Municipals
Norwest Bank
Pellizzer, Timothy
Pioneer Press
Polar Chevrolet
Quill
R. W. Kirchner
Ra-Mar Plumbing
Redland Insurance
Roettger Welding
St. Croix Office
St. Joseph's Equipment
Service Environmental
SEH
Stillwater Landscaping
Stillwater Motors
Stillwater Township
Sweeney Brothers
Tomten Environmental Design
Ultimate Data
UWS
University of Minnesota
Valley Trophy
Viking Industrial
Viking Office Products
Wash. Co. Fire Chiefs Assoc.
Washington Co. Treasurer
Yocum Oil
Dues
Seminar
Professional Services
Membership
Paying Agent Fees
Refund Planning Fee
Employment Ad
Repairs
Office Supplies
Appraisal
Repairs
Flood Insurance
Weld Plate
Supplies
Motor
Phase II Evaluation
Consulting Services
Bobcat Work
Parts
Grading/Plowing/Sanding
Switch
Design Guidelines
Consulting
Dumpsters
Municipals Workshop
Plaque
Repairs
Office Supplies
Dues
License Tab Renewals
Fuel Oil
35.00
90.00
4,000.00
10.00
200.00
200.00
145.20
141.96
57.79
2,500.00
142.45
5,171 .00
20.00
33.93
158.57
97.50
5,362.00
1,800.00
64.65
22,086.29
95.45
980.00
450.00
322.28
280.00
55.45
303.74
302.56
25.00
419.00
237.19
~
.
.
.
.
.
.
r :::::- l ~.1
~ c-- .
~. .' -----'
~j~llwate~
THE BIRTHPLACE OF MINNESOTA i)
REQUEST FOR INSTAllATION OF BANNER
1. APPLICANT. ~nY)i. . . ... ... . ....
2. ORGANIZATION c.-toO~ ,-S-h Lll,) ~ ClJa.--n. b-e:r-
3. ADDRESS TELEPHONELt 3q ~ 400 I
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
~~Ar+ ~r
5. BANNER LOCATION REQUESTED:
6.
7. '
.cfl
o
o
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at.Union,Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
"DATE~-TO BEDISPLAYED:&r1:~ \50+- od.Lf
COMPANY INSTALLING BANNER:-1=k -1C~~~iJ hS
Address dd-~ C&nm€.{C(GJ st. Phone 43g -6ro~lf_
- ..--
FOR OFFICEUSEONL y"
," -' ';!;,:"-~~~:;~~''':>.:/:;:':~:;' - :.:,-,'~;:'.'
"!: ,.., ~:" ". .. :. .":' .
". -; i;-'~'".""" ..:." .... _ ... _ . .._
C itY":';:;',:l::-}r::~; Date:
- . . - - "''',-~-. :-,.;~7_::'~F~:::~;~~;~~~{:::~~(~~:_~\"'"
.. ., - "" : - - .'~ - . .
..":.'" ..:~.... ,.,.. .'
MnDO-r<': '
. -.'
. ~ ......
'(Required for MainStreetLocations)
BANNER REQUIREMENTS A TT ACHED
CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439.6121
STAFF REQUEST ITKM
.
DEPARTMENl Admtn
.MEETING DATE
2/3/98
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Approval to attend MN Clerks & Finance Officers .l\nn'lal Conference
March 24-27, 1998 Alexandria, MN
.
FINANC IAL IMPACT (Brieny outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
$210 Reqistration
210 Lodging
Approximate total cost of $420
In budqet
ADDITIONAL lNFORMA TION A IT ACHED
YES----x- NO_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINI1vfUM OF FIVE WORKING DA YS PRIOR TO THE NEXT REGULARL Y SCHEDULED
COUNC IL MEETING IN ORDER TO BE PLACED IN TI-:IE COllNC IL Mt'\ TERIAL PACKET.
SUBMITTED BY
Morli Weldon
DATE 1/21/98
.
"\
1 ~ ~,tfJ. Uwite ep14,tfJ. tk- 199% ~ e~'ad.'1~
.t?~ rI~' (?1te'1t?rI)rI~ e~tfJ. de Ud Ut rite~. "
. - .' .
9~7~SeJWice eiHd tk-~,~We,met~,
Wt<:e eM l4d ~ tfJ. Utf. 'a<<d ~tead.. 'ta: tk-'.~., ,',...~,OI. tk. 1997 ~. ,',' .-
eHa.7~~. ~u.a~o.I~'~<U~,eU~~"~.~
~ ~ t4wtW~4e tm:~fJWt:~~~~.Uut4-
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,,'~~~~ 7~~~tfJ..~,~,.tiffle'~'~'
ad. ~ ~~~' 7~ u ~,itl<iatt ~ad~'. eu.e~.ku tfJ.
~rputl .. . ~~......
1998 Conferen'cePI~rini,ng C~airpers~ri
GENERAL SESSIOl'l HIGHLIGHTS--
CONFERENCE, SCHEDULE
~
j
~
~
. .,-
Challenges for En~a.Ilcin~8~r~~~~~tial!
As professionals working in'"Iocar government, we often forget
. ~e importance of taking care ?f our~e~ves. Karla Heeter is .con-'
vmced that the best way of domg th1s 1S through the use of " ,
humor and laughter. At Tuesday's Conference Kic,koff, she will "
, bring'us her love of laughter, ability to eniertain;skills to, ~due
, cate and a high level of enthusiasm at an'aCtion~packed.'" d
<"Furishop," ;, " , "".". .-
Keynoter Carolyn Warner' lias ~astexperie~~(iri'g()v~mmerit, '::',
education and communications, She maintains an'active leader~" ,
ship role in public policy and civic activities an'ciisnationally',,
known as a speaker of uncommon skills. Many'w.hoheiu-d her'
presentation at the Mayors Association Luncl1eonat the League
of Minnesota Cities Conference in June,recommend her as a,
knowIedgeable,aiticulateand humorous speaker forother public
sector groups. Ms. Warner will challenge us to rerhink leadership ,,'
and to chart both personal and organizationalaetionplansfoi, '
enhancing potentiaLShewillofferusaconcrete plan for sure: , :
vival, and success, basedonaccepting and managing thechang-
ing demographics and the new realities of th~ year 2000~-and:
beyond!,Not only does'MsiWamerpromisetoinform and enter-
tain us, she will challenge us torejectpessimism and indiffer-
enceand t~exalt individual initiative and group responsibility.
",TUESDAY, MARCH 24, 1998
',5:OQ-9:oop.M.', - On-site ~egistratibn,' ,,' "
ioo ': ~ ~COr;wERENCE KICKOl'F:l\1CFOA ' '
"-, J\1ixer-,-aninf<?I111iiI, opporturijty~ to connect
with coll~agueSfn)in around the state aiari ,
a~ti2n:packe4;"f.unshop" < ' , '
:. "'::':',KarICll!e.eier, ...' .' " '
;J{ecepti(m:~aSh Bar, L,igtit R:efieshments',
.. ~
"
;
,
i
~
"
~
<I
i
~
s
I
~
~ ' , Do you e'ver feel overworked, stie~sed o~t or burned6ut? Have
.'.. '.' you ever .wondered how you CO.Uld. ,handl.e. a difficult situation "
withoutseeming to be a pusliover, nag or tyrant? With lively. '
1 ' " ' interaction and practical tips,AimeWarfieldwill help us "find:
\ the balance button" toconriect better with others when life gets,',' '
, , complicated. She assures us that this finale session is not just a. ','
one~time event, but a first step toward change.' ", '," '."
An experienced educator and law enforcement profeSSional,
Loren Evenrud returns to th{: Conference by popular demand.
He will provide us with information to identify behaviors, activi-
ties, dress and other symbols which could indic,ate possible. '
threat group/gang involvement that is becoming increasingly
more evident in all of our communities, ' , '
WEDNESDAY, MARCH 25,1998;> '
',8:00 KM:',' Final Registra'tioriand C::011tinentaI Bre'akfast '
9:00 ' "GENERAL SESSION: Leadership for the,'
,Future--A, Concrete Plan for Survival and Success
Carolyn Warner ,': ,'"
, CONCURRENT SESSIONS I (Choose One)
, A. ElectionS: Wh~t's New?
, Marge Christiansen.
B. Security in the Workplac;e ,',
Jay Anderson ~ '
C. Discovering Our Differences
Bonnie Klitzke
D. The Basics of Budgeting and Finance
, ,Theresa Goble '
Lunch
CONCURRENT SESSIONS II (Choose One)
E. Technology , '
," Ken Horst, Jeanette Rykhus,
, Kate' Wolfe~Jenson
F. Personnel: More "Alphabet Soup"
, Irene Koski
, G. An Intergeneratiorial Dialogue to Effectively
Engage Citizens
, ' Sue Gehrz
H. Know Your Learning Style
Mike.Cniobrna, Sue Olesen
12:15
1:15 P.M.
THURSDAY, MARCH 26, 1998
8:00 A.M. Sit-down Breakfast
MCFOA Business Meeting
John Douville, President
GENERAL SESSION ...'
Threat' Groups: Understanding The Gang
SubcultUre
,,', Sgt, Loren Evenrud:
Refreshment Break, '
Computer Lab Opens '
Silent Auction Begins
Exhibits Open
CONCURRENT SESSIONS III
(Choose One), ",: ,,'
I. Firefighter'sRelief Associations: A Few
New Things You Need to KDow to Keep the
Fires Burning ,
, Reg VorWerk. " ' ,
, J. Alternative Disptite Resolution: Options
for Practical Application
George Anderson., ": "
MicheleG~llickson Moore,
, K. Conununity Oriented ,Policing:
Partmirships for Safe COInIIlunities
- '.: LindaMill~r' ',: " ...', '. '. '. ,
L. Liquor Lice,nsiIlg Questions and, Answers'
.' Mike Polla ..
, Lunch with I)essert Buffet in Exhibit An:a
DISCUSSIOj\J GROUPS BY CITY,'
POPULATIONIDOCUMENT SWAP
",. Cities under 1000
. Cities 1000 to 2499
. Cities 2500 to 10000
, '
, ,'Cities~ver10000:::"_c~"
INSIDE MCFOA: Gettingthe Most From
Your Colleagues , '
, Repeat of 2:00 P.M. Sessions Above
Adjourn '.' ,.' :' ' .', ',-" '.
Reception/Cash Bar in Exhibit Area '
Silent Auction Closes
Exhibits Close
Banquet and Entertainment--Backto the Fifties
Dance with OJ., The Amazing Shelly
\
4:15
5:30
7:30
8:30
9:00
11:00
11:15
12:30 P.M.
2:00
3:00
4:00
5:30
6:30
7:00
9:30
Adjourn
Annual Regional Volleyball Tournament
"Malt Shop"
Special Entertainment
Romm, Ryan Ogaard Magic and Mystery
Bonfire
FRIDAY, MARCH 27, 1998
8:00 A.M. Continental Breakfast "
9:00 GENERAL SESSION.. Where's the ''Balance
Button?"
Creating Balance In Our Rapidly~Changing
Lives '
12:00 Noon
Anne Warfield
Adjourn
WORKSHOP DESCRIPTIONS
A. Elections: What's !'Iew?
This session will provide an overview of what's new in voting
equipment and requirements for these systems as well as how to
conduct elections. Participants will be updated on legislative pro-
posals and Secretary of State Rules as well as their impact on elec-
, tions and voter registration. This is an opportunity to discuss
enhancements cities would like to see in a "re-do" of the automat-
ed state voter registration and election return systems.
.
B. Security in the Workplace
With increased violence in society and the populations we serve,
workplace safety has emerged as an issue of concern. Do you have
a workplace violence policy? Have you developed personal safety
guidelines? The presenter will go over what should be included in
these policies and provide examples of them as well as a checklist
for bomb threats and physical security. You'll learn about a proac-
,tive approach to building security and how to best communicate
safety issues with co-workers.
C. Discovering Our Differences
In a world with a rainbow of cultures, differences emerge that can
affect relationships with everyone you comein cont~ct 'with--from
friends to customers. The inability to deal effectively with differ-
encescanr~duc~ productivi.ty and even destroy careers! In ihis ~
session you wilLleamto r~cognize cultu~al points fn>:ourlife and
,'in others, pick up clues for communicating with different arid "
, s(jmetime~ difficult people, 'and discover some tools to make, your
life healthier, happier and moresuccessfuL '
, '
,D. Basi~s ofB~dgeting and Finance ' '",' . ,,',
Frolllfundtypes to budgeting goals, City clerksa~dfinance offi- ' .
, ,<eers m:ed to .lillOW aboutmany aspects Ofl>CCountlllg and budget-
ing. This session is a much~requested repeat from the Clerks '
Institute. You'll have the opportunity to get answers from an
. : expert about yourfinancial questions and to discuss theimpor-
tance of communications in the budgeting process.
E: Technology Talk: Three Timely Topics
',Sponsored by the' New TechTRAIN PartnershIp, providing local
govemments with a network of resources for computer education
and training, this session offers three hour-long workshop topics. "
Attend one or all three! , '. '
PresentingYourTechnology Needs to the City Council ' ,
How do you effectively communicate computer needs to your
'couri'Cilmembe'iS'when they have'limited knowledge',experi- ' c,
,ence~rinterest? This session will show you how to approach
, and influence council members; how to present your technology
needs more effectively; how. to get better results through improved
communication techniques; the one thing that motivates any per-
son to change; and 3 beliefs that can help' you overcome diversity.
Technical Support Needs: Options and Resources, '
With advancements in technology occurring at break-'neck speeds,
you're faced with increasing product complexity, growing user
demands, and tighter budgets. At the same time, you're expeCted
to provide your city with adequate technical support, What's a
clerk to do? Attend this session and find out! Topics will include:"
types of technical support available; outsourcing trends for govcrn-
ment; technological options-remote support, VRUs, web sites,
and self-help systems; and training alternatives.
Planning for a Web Site
, Having a presence on the Internet's World Wide Web has become
,so fashionable that many organizations are rushing to create a web
site without adequate planning. Skillful planning results in a more
: effective web site-one that meets your city's identified needs,
." gets used, and is worth the time and money invested, Complete
.
.
with handouts to help you get started, this session will lead you
through a proven planning process. Topics will include: defining
your purpose/goals, assembling a web team, what needs to be done
and who will do it, effective use of the medium, skillsand
resources needed, implementation, who's going to do all the work,
and necessary ongoing maintenance,
F. Personnel: l\Iore "Alphabet Soup"
Back by popular demand, the presenter will review the four key
areas of personnel responsibilities: writing a position description,
hiring the right person for the position, evaluating performance
and disciplining or terminating an employee. Helpful tips for moti-
vating employees (a new topic!) will be shared as well as legal
requirements and specific do's and don'ts,
G, An Intergenerational Dialogue to Effectively Engage
Citizens
Mobilizing intergeneratIonal resources from your community cim
illustrateuriique perspectives'on any issue by building consensus,
recognizing diversity and encouraging 'constructive change. During
this session you'll become familiar with Intergenerational
" ,Dialogues asan organizingtool forengagirig p~ople fro~all gen-
" erations, expanding the diversity of volunteers on committees arid
commissions, increasing publie participation, reducing age-related
competition for resources and planning forthe future of your com- ,
munity. Participants will not only get examples of successful local
intergenerational dialogues, but will use a real community issue of
interest to clerks to experience a sample dialogue.
, H. Know Your Lear~ngStyle ". .',,', " ' ,
, In today's complex work environment, organizations and individu" ,
als must react to change and adapt faSter'andmore often than ever
",.' . before in history, Wo.rkers must be able to. examirie, interpret and '
...,create change. ' Succeeding in this enviro~ITIentdemand(oneskiII
. . above all others -- the ability to learn, Learning is personal and.,
, , unique; everyone has different, yet credible thinkirig,andlearning'
styles. ' Participants wilIgain a new framework fQr understanding,
how they and other people learn and be able to respect different
ways of thinking and working. Strategies to be discussed rely on
the concept of the learning organization whieh fosters perpetual
growth and development.
I. Firefighter's Relief Associations: A Few New Things You
Need to Know to Keep the Fires Burning
There are new forms required by state government that city clerks
need to know about-Investment Disclosure Report Forms:, ,
Without" proper filing your local fire service employee's disability
. planscould goup in smoke.1)1i.~workshop will .explaill the forms
and review the required due dates. MuniCipal approval of benefit,
increases and city council ratification will also be discussed. Find
out what a city clerk's duties are to keep you from getting burned.
J. AlternatiYe Dispute Resolution: Options for Practical
Application
Is ADR the right choice for you? Attendance at this highly partiei-
patory session will answer this question and provide a comprehen-
sive list and descriptions of ADR's currently being used. Because
they are the most common, the advantages and requirements of
mediation and arbitration will be discussed,
K. Community Oriented Policing: Partnerships for Safe
.' Communities " '
. 'raditional police strategies aren't proving to be as successful in
fighting crime as we would like; the majority of crime goes
unsolved. Guns, violence and gangs have evenspread to our sub- .
urbs and small cities. Some experts believe a different kind of
policing might be the answer to lessening crime violence and dis-
order that lead our daily newscasts. Community-oriented policing
focuses on crime prevention, community building and addressing
the root causes that lead to problems in the community. Discover
what's working in communities across Minnesota, how building
partnerships with local government and community residents can
solve policing problems and where to find support and resources
for embracing the COP philosophy,
L. LiquorLicensing: Question and Answers ,
Violations, background checks, and Iiability are just a few of the
problems clerks face related to liquor licensing. Come prepared to '
have your questions about licensing and enforcement answered bi '
ane?,pert. , '
FACULTY
, , ,
George Anderson, President, AnderCo Inc.
Jay Anderson, Consultant, JWA Consulting
Marge Christiansen, Elections Supervisor;
, " Hennepin County. . ' ,
Mi~hael Ctnobrna,OrganizatiOnal Development
Coordinator, Cityof Bumsville ,
Loren Evenrud; Supervisor, Minneapolis Park
Police ,.' ,
Sue Gehri, Consultant,. Intergenerating
Reso,urces; Mayor, City of Falcon Heights
Theresa 9o~le, 'Fina~ce Director,' City' of
'" Brainerd " ,>
Karla II~eier;Professicmal Speaker, 'C;ommunity
" ,P.artnersbips,,faCilitator,. Min~esota School
',' District 877
" Kell~Horst,piesid~nt, !rlI~ Skills Tral,ning>
Bo'imie RJ5:lrtzk~, Con~ultai1t and Professional
, Speaker: . '., ,
Irene Koski; Human Rescmrces Director, Steams
"County'. ' '. .' '.,
Linda-Miller, Director, Minnesota Community
PoliCing Institute'
Michele Gullickson Moore, Director of Regional
Development, American Arbritration
, Association'" , '.' , ,
Sue plesen; Clerk, Cityof Burnsville
Mike Polla, Enforcement Agent, MN Department'
of Public Safety Liquor Control Division
Jeanette Rykhus, Department Head, Computer
and Technical Support Program,
Alexandria Technical College
Reg Vorwerk, Director' of Pension Oversight,
State Auditor's Office
Anne Warfield, President, Impression
Management Professionals
Carolyn Warner, President, Corporate Education
Consulting, Inc:
Kate Wolfe-Jenson, Web-Site Designer;
President, Berkana Productions
Resolution 98-31
APPROVING MEMORANDUM OF CONTINUANCE
FOR GOODWILL ATTENDED DONATION CENTER
NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota,
that the memorandum of Continuance for Goodwill Attended Donation Center, attached
as "Exhibit A", is hereby approved.
Adopted by Council this 3rd day of February, 1998,
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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Good\vill Industries, Inc.
Easter Seal Society of
\Iinnesota's mission is to
support people with
disabilities or disadvantages
in achieving their goals for
education. employment
and independence.
.
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Goodwill/Easter Seal
2:;~:; C:>mo Avenue
St. Paul. \linnesota :;51OX
(61.-2:;91 (V0ice)
(612 1)-O~2~ (TTY)
(612) 6~9-0:;02 (nX)
,!.:oo< I wi I il'astersea l@ichangl'.com
January 8, 1998
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City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
Attention: Nile Kriesel
Dear Nile,
I am enclosing four copies of the Memorandum of Continuance
Agreements for 1998. Please forward them to the Cities of Oak Park
Heights and Bayport after you have signed them for Stillwater. After
these Agreements are signed by all three cities, please return them to
me.
Thank you for once again choosing to support Goodwill/Easter Seal by
assisting with the operating costs incurred by running this donation
center. In turn we are pleased to assist you in diverting reusable
donations from the landfills and furnishing you with this tonnage for your
solid waste abatement goals.
I will send a copy of these signed Agreements back to each city;
Stillwater, Oak Park Heights and Bayport. Thank you for continued
support in 1998.
Sincerely,
~\do ~~
Linda Garcia
Collection Manager
CONTINUANCE OF MEMORANDUM
for the Cities of Stillwater, Oak Park Heights and Bayport
JANUARY 1 - DECEMBER 31, 1998
.
It is hereby agreed that Goodwill/Easter Seal (hereafter Goodwill) will provide
collection services to the cities of Stillwater, Oak Park Heights and Bayport, MN
(hereinafter cities.)
The scope of services includes the acceptance of household material for reuse,
as identified in Attachment A. To provide said services, Goodwill will maintain
an Attended Donation Center in its store at 14460 N. 60th Street, Stillwater, MN.
The term of this continuance of original agreement is for January 1 - December
31, 1998.
Goodwill agrees to maintain its liability insurance to cover the Attended Donation
Center.
The Cities agree to pay $.50 per household for the collection of reuse material to
Goodwill, as identified in Attachment B and to provide advise and counsel to
Goodwill for the services provided by Goodwill. .
Other than stated in this memorandum, the provisions of the original agreement
shall remain in force.
Passed and adopted this
day of
,1998.
Date:
, By: City of Stillwater
Date:
, By: City of Oak Park Heights
Date: ,By: City of Bayport
, D -p d /./-- ;J
Date:/)- A'-:~ ,By: Goodwill/Easter Seac/?'''/Y7/7?---c/ ~3~""(-
.
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ATTACHMENT A
ATTENDED DONATION CENTER
Cities of Stillwater, Oakpark Heights and Bayport
GOODWILL - ADC ACCEPTABLE MA TERIALS 1998
clothing
lamps
linens
hardware and tools
portable working TV's / stereos
games and toys
curtains
knickknacks
small working appliances
salable furniture, bed frames, tables,
sofas, etc. (STORES ONLY)
GOODWILL - ADC UNACCEPTABLE MATERIALS - 1998
hazardous waste
tires
plumbing fixtures
household batteries
house-hold hazardous waste
carpet, carpet scraps & pads
Ig. counsel stereos & TV's
scrap metal
. large appliances (refrigerators, freezers, stoves/ovens, washers, dryers, air
conditioners, dehumidifiers, furnaces, garbage disposals, microwaves, trash
compactors, water heaters, etc.)
automotive items (lead acid batteries, lubricants, additives and oils, antifreeze,
etc.)
mattresses, box springs (including water bed mattresses)
recyclables (glass, aluminum, newsprint, cardboard, office paper and plastic)
.
ATTACHMENT B
.
CONTRACT COSTS ARE SHARED ON A PER CAPITA BASIS BETWEEN THE
CITIES, DETERMENDED BY THE MOST RECENT CENSUS DATA.
1998 total Cities Household Population = 8,088 X .50 = $4,044.00
Stillwater
5,798 X .50 = $2,899.00
1,496 X .50,= $748.00
Oak Park Heights
Bayport
794 X .50 = $397.00
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DONALD L. BEBERG
CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
H E H 0 RAN 0 U H
TO:
MAYOR KIMBLE AND CITY COUNCIL
D.L. BEBERG, CHIEF OF POLICE ,~~
JANUARY 30, 1998 V\J
FROM:
DATE:
RE:
CONSENT AGENDA ITEMS
THE TESTING FOR THE CAPTAINS POSITION HAS BEEN COMPLETED. WE USED
AN ORAL PANEL CONSISTING OF DEPUTY CHIEF BILL HERING, WOODBURY POLICE
DEPARTMENT, CAPTAIN DON McGLOTHLIN, WASHINGTON COUNTY SHERIFFS
DEPARTMENT AND CHIEF DICK TRENDE, HUDSON POLICE DEPARTMENT. SITTING
IN ON THE ORAL EXAM, BUT NOT SCORING, WAS MARCY CORDES AND MYSELF.
SERGEANT LARRY DAUFFENBACH WAS SELECTED AS THE CANDIDATE TO FILL
THE UPCOMING VACANT CAPTAINS POSITION WHICH WAS CREATED DUE TO CAPTAIN
BELLS RETIREMENT. I REQUEST THAT THE APPOINTMENT BE EFFECTIVE
FEBRUARY 16, 1998. THE NECESSARY RESOLUTION FOR THIS IS ON THE
CONSENT AGENDA.
I AM ASKING PERMISSION TO ORDER 2 MARKED SQUAD CARS WHICH ARE IN
THE APPROVED 1998 POLICE CAPITOL OUTLAY BUDGET. AS WE HAVE DONE IN
THE PAST, WE WILL PURCHASE THEM FROM SUPERIOR FORD WHICH HAS THE STATE
CONTRACT. THIS ITEM IS ALSO ON THE CONSENT AGENDA.
A REMINDER OF THE UPCOMING PARTY FOR RETIRING CAPTAIN BELL ON
SATURDAY, FEBRUARY 14th. TICKETS ARE $10.00 EACH.
98-05
212 North 4th Street · Stillwater, Minnesota 55082
Business Phone: (612) 351-4900 · Fax: (612) 351-4940
Police Response/Assistance: 911
MEMOARANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Police Captain
DA: January 30, 1998
.il>
.
Chief Beberg is recommending that Sergeant Larry Dauffenbach be promoted to Police Captain.
I would concur with Chief Beberg. Although, Mr. Dauffenbach has some really big shoes to fill
with the retirement of Tim Bell, I believe he has the experience and maturity to effectively carry
out the duties and responsibilities of the position.
1~
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RESOLUTION 98-32
APPROVING FULL-TIME EMPLOYMENT OF
LARRY DAUFFENBACH AS POLICE CAPTAIN
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
full-time employment of Larry Dauffenbach as Police Captain, from and after February
16, 1998, for a probationary period of one year, is hereby approved; and that as
compensation for services the said Larry Dauffenbach shall receive $57,671 plus
longevity in accordance with the agreement between the City of Stillwater and Local No.
320 representing Stillwater Public Manager's Association.
Adopted by the Council this 3rdday of February, 1998.
Jay Kimble, Mayor
. Attest:
Modi Weldon, City Clerk
.
ST AFF REQUEST ITEM
.,....,. .
DEPARTMENT r/Q"E-,
d-3-gg
MEETING DATE
DESCRIPTION OF REQUEST (Briet1y outline what the request is)
RR~JS'3.i~/--"") 7D PUIZ-c::/l/gs<-- :3 fir ~ODO pD/2/AbLc
RADJDS "OLUS /J7/caDpA-DllJ?"3. ~rhAR-'1~Rs,. ~ _
{, J&~ t-C:_Yi9~ L '{;~'Hh c)/GD<R<;~ ~N C;f2 p<,:; :1: I 1'-'
0/1/ Z:/-, Q s/ s. 1999 J' (; J'lJC/2;..e:J '>
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J3 I / ,F1 S AA./22AD<--[- , ?, App U~ C,::)
/ ~t.O ,.< /rr<?~/s pi ,lC}G? D L)/V COJ'L/s?/VI A9c/V/::>A
FINANCIAL IN1P ACT (Briefl\' outline the costs, if an\', that are associated with this request and
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the proposed source of the funds needed to fund the request)
j}~07l/'E:, - ADPRou.F:D (:190';06 h~7LA1 ~,/9q?
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ADDfTIONAL I]\fFORlvlA TION A IT ACHED
YESA- NO_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A
MIN11vflJ1'vl OF FIVE WORKING DAYS PRIOR TO TIIE NEXT REGULARL Y SCHEDULED
COUNCIL l'v1EETING IN ORDER TO BE PLACED IN THE COUNCIL rvlATERIAL PACKET
SUB1vlrn'ED BY ~r;e)8A/2~DL DATE /~ d 7--' 92/
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ANCOM COMMUNICATIONS, INC.
.. 750 Transfer Rd. Suite 20A
ST. PAUL, MN 55114
INVOICE NUMBER:
Invoice Date:
17332
Jan 8, 1998
1
(612) 644.6311
FAX (612) 644-6337
PAGE:
SOLD TO:
Ship To
STILLWATER FIRE DEPT
CHIEF.BOBBARTHOL
216 N.4THSTREET
STILLWATER,<MN 55082
3 H01KDC9AA3-N HT1000 PORTABLE RADIO: VHF 749.00 2,247.00
tt SiN'S: 402AXY6288, 6284
& 6282
NMN6193 REMOTE SPEAKER MICROPHONE 83.00 249.00
3 H885 2 YR ESP 31.00 93.00
3 H437 RAPID CHARGER 58.00 174.00
3 Programming PROGRAMMING 8.00 24.00
1 F & H SHIPPING & HANDLING 20.00 20.00
.
Subtotal
Sales Tax
Total Invoice Amount
Payment Received
TOTAL
2,807.00
179.60
2,986.60
0.00
$2,986.60
Check No:
RESOLUTION 98-33
APPROVING TEMPORARY EMPLOYMENT OF CHRIS DIETHERT
AS WARMING HOUSE ATTENDANT
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
temporary employment of Chris Diethert as Warming House Attendant, from and after
January 13, 1998, is hereby approved; and that as compensation for services the said
Chris Diethert shall receive the sum of $6.75 per hour.
Adopted by Council this 3rd day of February, 1998.
Attest:
Modi Weldon, City Clerk
Jay Kimble, Mayor
.
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DEP ARTIvlENT /Jet!:. $
STAFF REQUEST ITElVI
1.1EETING DA TE ~ - ~ - :5'?
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Rt't?u-'..:>r
J." ( -
1.N'.4P-m .....-:;
Rode
D,~ lit........ T
AT rJ,.,
r; ''- A
CRcr I ~ L<lea D
76 . HIR~ Ci,RIS
1-/ ch,,1 ~: <? ,4 TT ~ h d .4., ,.-
..s:-:T4.~r( I? c:, O.4f~ /- /":?- P,r
-'
r/'2/S !-f,/-<; t.cY~12 K~); /h~ I ,->>Ill M I Vi '7 ;--,b u <;.Ii. /7 .. P.4-S r d
J {~A-R <;
(-t.J,,q.~ e 9 C;' 7}:- ".e_
...
FINANCIAL IMPACT lBriet1y outline the costs,if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
17v J s c:> I- ~j) -t,e 1.);1 J ~"1
fJAI2-T 7/~.o
tAJ.4"1r>f'
....
ADDITIONAL INFORMA nON A IT ACHED
NO~
YES
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DA YS PRIOR TO TIlE NEXT REGULARL Y SCHEDULED
COUNCIL MEETIN'G IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBivlITIEDBY r-~ ~~.. _ DATE /- ;28-Y?
STAFF REQUEST ITEM
.
DEPARTMENT Administration MEETING DATE February 3. 1998
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase recycling bins for City recycling program:
750 bins @ $5.50 = $4,125.00
sales tax
= $ 268.13
freight
= $ 500.00 (approx)
TOTAL
$ 4,893.13
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
The above items are needed to replace the many recyclinQ bins that have been
destroyed by aQe. weather conditions, etc. The waste hauler has been unable to
provide replacement bins for at least a year, so there is a lenQthy backloQ of requests.
Finance has informed us that"there are funds s1m available from the City's WashinQton ...
County RecyclinQ Qrant for this purchase. Since Qrant funds are available, we would ..
like to be able to provide bins to residents who have been without for several months.
ADDITIONAL INFORMATION ATTACHED
YES
NO X
ALL COUNCIL REQUEST IT MS MUSTBE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORK G DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED poti.NGI.L/ EETING IN / ZER 0 BE PLACED IN THE COUNCIL
MATERIAL PACKEt: !J' //
SUBMITTED By!j fdlL~'Zt (<:) ~~1 DATE 1-28-98
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MEMORANDUM
',':JI&- -"
January 29, 1998
TO: Mayor and City Council
FROM: Klayton H. Eckles ~lf /
City Engineer
SUBJECT: Fire Hydrant Damage Release
DISCUSSION:
Attached is a letter from AIG Claim Services, Inc. requesting that the City sign
the attached Release of All Claims form and accept $4,893.18 as full settlement for the
damages associated with a fire hydrant damaged by collision.
RECOMMENDATION:
Staff recommends that the release be signed and accept the $4,893.18 as full
settlement for the damages and authorize the Mayor and City Clerk to sign the attached
Release of All Claims form on behalf of the City.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
Resolution No. 98-_, RESOLUTION ACCEPTING FULL SETTLEMENT FOR
DAMAGES ASSOCIATED WITH FIRE HYDRANT DAMAGE.
RESOLUTION NO. 98-
.
RESOLUTION ACCEPTING FULL SETTLEMENT FOR DAMAGES
ASSOCIATED WITH FIRE HYDRANT DAMAGE.
WHEREAS, a claim was submitted to AIG Claim Services, mc. for damages
associated with a fire hydrant damaged by collision; and
WHEREAS, AIG Claims Services has provided a Release for All Claims for the
City's release; and
WHEREAS, AIG Claims Services, mc. will provide payment for damages in the
amount of $4,893.18 once the release is signed.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater:
1. That the amount of$4,893.18 for damages associated with a fire hydrant
damaged by collision hereby accepted.
2.
.
The Mayor and City Clerk are hereby authorized to sign the Release of All
Claims on behalf of the City.
Adopted by the City Council of Stillwater this 3rd day of February 1998.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
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AIG Oaim Scrvlccs, Inc.
.
PROPERTY/CASUALTY DIVISION
Divisional Claim Office
Regency West Office Park, Bldg. 2, Ste. 200
1401 50th Street
West Des Moines, IA 50266
(515) 221-6800
(800) 242-2921
January 21, 1998
Mailing Address:
P.O. Box 5168
Des Moines, IA 50306
.~-_._~
City of StilIwaterlDiane Ward
Engineering/Public Works
216N. FourthSt. N.
Stillwater, MN 55082
RE: OUf File Number:
Insurer:
Insured:
Date of Loss:
Claimant:
250-046316
Commerce and Industry Insurance
Salesco Systems USA Inc.
8/5/97
Board of Water/City of Stillwater
Dear Ms. Ward:
. Please find enclosed a Release of All Claims form in the amount of $4893 .18, in full
settlement of the damages associated with the above-captioned claim.
You or another representative will need to sign, notarize and date the release where
indicated and return it in the enclosed envelope. Upon receipt ofit, I will promptly
forward our settlement check to you.
-
If you have any questions regarding this matter, please feel free to contact me.
4f/~uu) .
Beth Green
Claims Assistant
Enclosure
.
....1'1IIIl. A Member Company of
~.-, Amencan International Group. Inc
54405 (12.96)
RELEASE
OF ALL CLAIMS
"
.
KNOW AU. MEN BY TIIESE PRESENTS:
That the undersigned, being of lawful age, for sole consideration of Four Thousand Eillht Hundred and Nintv Three and 18/100
Dollars ($4893.18) to be paid to Citv of Stillwater do/does hereby and for my/our/its heirs, executors, administrators, successors and assigns
release, and forever discharge Salesco Svstems U&4 Inc and Commerce and Industrv Insurance Comoanv and hislherltheir, or its agents,
servants, successors, heirs, executors, administrators and all other persons, firms corporations, associations or partnerships of and from any
and all claims, actions, causes of action, demands, rights, damages, costs, loss of senice. expenses and compensation whatsoever, which the
Undersigned now has/have or which may hereafter accme on account of or in any way growing out of any and all known and unknown,
foreseen and unforeseen bodily and personal injuries and property damage and the consequences thereof resulting or to result from the
accident, casualty or event which occurred on or about the 5th day of Au2Ust. 19 E..& at or near StiJIwater, Minnesota.
Furthermore, this release is intended only to operate as a release of whatever claims the undersigned may have against the releasees.
The releasees expressly reserve any and all claims they may have against the undersigned, or any others.
It is understood and agreed that this settlement is the compromise of a doubtful and disputed claim, and that the payment made is
not to be construed as an admission of liability on the part of the party or parties hereby released, and that said releases deny any liability
therefore and intend merely to avoid litigation and buy their peace.
The Undersigned hereby declare(s) and represent(s) that the injuries sustained are or may be pennanent and progressive and that
recovery therefrom is uncertain and inde:t;inite and in making this Release it is understood and agreed, that the Undersigned rely(ies) wholly
upon the Undersigned's judgmen~ , bcli:f:m.j kn\j\vledgeof the I'.atJ.m~, extent , effect and duration of said injuries, and liability and is made
without reliance upon any statement or representation of the' party' or parties hereby released or their representatives or by any physician or
surgeon by them employed~ .
The Undersigned further declare(s) and represent(s) .that no promise, inducement or agreement not herein expressed has been made
to the Undersigned, and that this Release contains the entire agreement between the parties hereto, and that the terms of this Release are
contractual and not a mere recital . '
THE UNDERSIGNED HAS READ THE FOREGOING RELEASE AND FULLY UNDERSTANDING IT.
Signed, sealed and delivered this
, day of
.19_.
.
CAUTION: READ BEFORE SIGNING BELOW
WITNESS
x
LS
WITNESS
LS
WITNESS
LS
STAlE OF
COUNTY OF
On the
day of
,19
. before me personally apPeared
to me known to be the person(s) named herein and who executed the foregoing Release and
acknowledged to me that
voluntarily executed the same .
My teon expires
,19_
NOTARY PUBLIC
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No.
98-5
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Hunerberg Construction Inc. has paid the sum of Forty and 00/100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Hunerberg
Construction Inc., 13705 26th Avenue North, SuiteJOO, Plymouth MN 55441 is hereby licensed and
authorized as General Construction for the period of one year starting January 21, 1998 and ending January
21, 1999 subject to all the conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 3rd day of February A.D.
1998.
Attest:
Mayor:
.
.
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No.
98-4
$40.00
.
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Kelleher Construction Inc. has paid the sum of Forty and OO/100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Kelleher
Constructino Inc., 12252 Nicollet Ave South, Burnsville, MN 55337 is hereby licensed and authorized as
Concrete Workfor the period of one year starting January 21, 1998 and ending January 21, 1999 subject
to all the conditions and provisions of said Ordinances.
1998.
Given under my hand and the corporate seal of the City of Stillwater this 3rd day of February A.D.
Attest:
Mayor:
.
.
,,)
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No.
98-3
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, McPhillips Bros Roofing Company has paid the sum of Forty and 00/1 ODs Dollars to
the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said McPhillips Bros
Roofing Company, 2590 Centennial Drive St. Paul MN 55109 is hereby licensed and authorized as Roofing
for the period of one year starting January 23, 1998 and ending January 23, 1999 subject to all the
conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 3rd day of February A.D.
1998.
Attest:
Mayor:
.
.
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MEMORANDUM
Date:
February
To:
Mayor and City Council
From:
Sue Fitzgerald, Planner
Subject
Municipal Licenses for Restaurant Sidewalk Use
Attached are three 1998 municipal licenses for Marlene's Deli, Savories and Stillwater
Grill for restaurant sidewalk use. They are renewed every year. Please approve for the
up coming year.
.
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MUNICIPAL LICENSE
The City of Stillwater, a Home Rule City of the Third Class ("City") hereby grants a
license to the Stillwater Grill on the following terms and conditions:
Sidewalk in front of business at 131 S. Main St.
1. ; The sidewalk that is subject to this license is an area described as follows:
(Sidewalk).
2. The Stillwater Grill and its invitees are granted a non-exclusive right to use the
Sidewalk including the right to place tables and chairs on the area of the sidewalk immediately
adjacent to the owner's property.
3. The rights granted are non-exclusive and are subject to the superior right of the City
who may, at any time, preempt any rights granted by this license for any public purpose.
4. The sidewalk must be used in a manner that will not, in the opinion of the police chief,
block or impede pedestrian traffic. The area must be kept free of trash or garbage and regularly
swept. Any equipment must be movable and taken inside if high winds or other bad weather
threaten to blow the property about. The City reserves the right to require the property be taken
inside at closing.
5. This license is granted on an "at will" basis with no assurances of renewal, and no
vested rights of any sort may be obtained by use of the sidewalk hereunder.
6. The City reserves the right to impose additional conditions on this license, if needed,
to protect the health, safety and welfare of the City.
7. This license will be in effect for the 1998 tourist season and will terminate, if not
sooner by presumptive public use, on December 31, 1998.
8. In view of the uncertain term of the license and the limited rights granted, no license
fee will be charged for the year 1998.
9. That the licensee must insure the property in an amount of at least six hundred
thousand and nolI 00 dollars ($600,000.00) of combined limits and must name the City as an
additional insured on the policy "as its interest might appear" and must provide the City with a
Certificate of Insurance evidencing such coverage.
10. The licensee also agrees to indemnify and hold the City of Stillwater harmless from
any claims, cause of action, suits or injuries that might arise or grow out of its use of the property
and the exercise of its rights under this license.
11. This license is effective when accepted by the Stillwater Grill and evidence of
insurance required by 97 is presented to the City.
Approved by the City Council of the City of Stillwater this
, 1998.
day of .
CITY OF STILL WATER
Jay 1. Kimble, Mayor
ATTEST:
Morli Weldon, Clerk
ACCEPTANCE
The terms of this license are accepted by the undersigned this _ day of
,1998.
THE STILL WATER GRILL
By
Its
2
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MUNICIPAL LICENSE
The City of Stillwater, a Home Rule City of the Third Class ("City") hereby grants a
license to Savories on the following terms and conditions:
I. The sidewalk that is subject to this license is an area described as follows:
Sidewalk in front of business at 108 N. Main St.
(Sidewalk).
2. Savories and its invitees are granted a non-exclusive right to use the Sidewalk
including the right to place tables and chairs on the area of the sidewalk immediately adjacent to
the owner's property.
3. The rights granted are non-exclusive and are subject to the superior right of the City
who may, at any time, preempt any rights granted by this license for any public purpose.
4. The sidewalk must be used in a manner that will not, in the opinion of the police chief,
block or impede pedestrian traffic. The area must be kept free oftrash or garbage and regularly
swept. Any equipment must be movable and taken inside if high winds or other bad weather
threaten to blow the property about. The City reserves the right to require the property be taken
inside at closing.
5. This license is granted on an "at will" basis with no assurances of renewal, and no
vested rights of any sort may be obtained by use of the sidewalk hereunder.
6. The City reserves the right to impose additional conditions on this license, if needed,
to protect the health, safety and welfare of the City.
7. This license will be in effect for the 1998 tourist season and will terminate, if not
sooner by presumptive public use, on December 31,1998.
8. In view of the uncertain term of the license and the limited rights granted, no license
fee will be charged for the year 1998.
9. That the licensee must insure the property in an amount of at least six hundred
thousand and no/1 00 dollars ($600,000.00) of combined limits and must name the City as an
additional insured on the policy "as its interest might appear" and must provide the City with a
Certificate of Insurance evidencing such coverage.
10. The licensee also agrees to indemnify and hold the City of Stillwater harmless from
any claims, cause of action, suits or injuries that might arise or grow out of its use of the property
and the exercise of its rights under this license.
11. This license is effective when accepted by Savories and evidence of insurance
required by 97 is presented to the City.
Approved by the City Council of the City of Stillwater this
, 1998.
day of
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
Modi Weldon, Clerk
ACCEPTANCE
The terms of this license are accepted by the undersigned this _ day of
, 1998.
SA VORIES
By
Its
2
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MUNICIPAL LICENSE
The City of Stillwater, a Home Rule City of the Third Class ("City") hereby grants a
license to Marlene's Deli on the following terms and conditions:
1. The sidewalk that is subject to this license is an area described as follows:
Sidewalk in front of business at 224 E. Chesnut St.
(Sidewalk).
2. Marlene's Deli and its invitees are granted a non-exclusive right to use the Sidewalk
including the right to place tables and chairs on the area of the sidewalk immediately adjacent to
the owner's property.
3. The rights granted are non-exclusive and are subject to the superior right of the City
who may, at any time, preempt any rights granted by this license for any public purpose.
4. The sidewalk must be used in a manner that will not, in the opinion of the police chief,
block or impede pedestrian traffic. The area must be kept free of trash or garbage and regularly
swept. Any equipment must be movable and taken inside ifhigh winds or other bad weather
threaten to blow the property about. The City reserves the right to require the property be taken
inside at closing.
5. This license is granted on an "at will" basis with no assurances of renewal, and no
vested rights of any sort may be obtained by use of the sidewalk hereunder.
6. The City reserves the right to impose additional conditions on this license, if needed,
to protect the health, safety and welfare of the City.
7. This license will be in effect for the 1998 tourist season and will terminate, if not
sooner by presumptive public use, on December 31, 1998.
8. In view of the uncertain term of the license and the limited rights granted, no license
fee will be charged for the year 1998.
9. That the licensee must insure the property in an amount of at least six hundred
thousand and nolI 00 dollars ($600,000.00) of combined limits and must name the City as an
additional insured on the policy "as its interest might appear" and must provide the City with a
Certificate of Insurance evidencing such coverage.
10. The licensee also agrees to indemnify and hold the City of Stillwater harmless from .
any claims, cause of action, suits or injuries that might arise or grow out of its use of the property
and the exercise of its rights under this license.
11. This license is effective when accepted by Marlene's Deli and evidence of insurance
required by 97 is presented to the City.
Approved by the City Council of the City of Stillwater this
, 1998.
day of
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
Morli Weldon, Clerk
.
ACCEPTANCE
The terms of this license are accepted by the undersigned this _ day of
, 1998.
MARLENE'S DELI
By
Its
.
2
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Claim for damages
DA: January 30, 1998
Discussion:
Accompanying this memo is a claim that was submitted by Vera Hawkins for damage (primarily
cleanup expenses) to her property that occurred on July 1, 1997. Ms. Hawkins claims the damage
was the result of storm water over flowing the River View parking lot (Third and Pine streets)
during a heavy rainstorm - a situation that she says did not occur prior to the construction of the
lot.
Our insurance carrier has denied the claim ($180.00) and Ms. Hawkins is considering
conciliation court. Although, I think it would be difficult for anyone to show that the City is
liable for the damages, I would recommend that the City pay the claim. Primarily because, if this
issue goes to conciliation court, it would require at least 2-3 hours of stafftime to defend the City
and I think this time is worth more than the $180.00. If the claim was substantial then I think the
situation would be different. However, the claim is very small and I think we should "buy our
peace" and settle the claim (without admitting to any liability).
This item is on the consent agenda and will be added to the bills if Council approves.
Recommendation:
Settle damage claim submitted by Vera Hawkins in the amount of$180.00.
/jf:n
NAME OF CLAIMANT
ADDRESS J; 0 (; S. 3~ Sf S1 I 11 L<..)'fJ- -t--e:...--
PHONE NO.
(:
WHEN DID EVENT OCCUR? ,-T uLJ) /9'17 ___
WHERE DID EVENT OCCUR? <<O~ s() 3 f( 0 G> I '-5'/7L 6 l..A-J;J~
WHAT HAPPENED?.$.\ u ~ RAt N rufoh I11dflCI/'/c La T To So
C/.>. /2 0 -
r~~J)r~ /vAS~ fLJ;5/IJ rI- wM/lE'/J G u L L ~(5 If.! 80/11 ~/JtJj
D f- Ho uSjZ f/z. of ~'AJ7~ /?i IJASE-h Pv J 17.A 17 A-c; I~ 1;;; Cu0/NL f}MJ A
Furf--JJhG,/=-- wMtlJIL. A-MO dJ~6( AtiO c:A-"fY~-7'rHC ))([ 7f/AI VJM
.' /ff~j(~
WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? rd/rS ItS ..2 r:JK] ;;>>/5 /4 t.?
VFA4ZJ /H;J 8JfJP.E~/5{) fi()h Cj ruJ {JA6?.J\jrj.t;; Lo 7: mE ACf. ^ /hl C
/
LoT riLL c5Lcr?/~..s lSt..fu-/J /7//s fJtf(oP/~T~ )/0 I A-
(,.. -
wELL f) r;s/-bN~P ~~A tJui.O ;jL()E- 60 't!<S ):)0 (j~.E()'d1 /?2)
fr4LK ,_
rfASTATE THE NATURE OF THE DAMAGE AND .THE C~T.$ ..ASSOCIATED L...AJJ2'A... /-J.f:-AI F-Il La )
-CJ (L.N~ r:. I~ pl!..)j ell- wAJd/~1l -.!5J::..fvA lit- C:..c.~~1tJ u (0 0 I:: J
As Eh;:Nr {J /J'~ t..o ~ J<...P/; J J :so fJ E. f-'tJ c..SS / ISc/~__
6'TrJ..UC./u<<-fL (JAJL;Jj(2/:- /S-/jI(S ~/)$o I( /9) 8!2Jf'{)(J ~i:-I(/-Jf(.
/9/f/}L.
NAME OF~ PERSON MAKING REPAIR; OR GIVING CARE [U,lLldI~w L ef".L< ~~..r ,r~ /$(J,C>d
~~//~~
L /
4Y .2Jr , J/
.:7 ' DATE'
-~(GNATURE
You have to formally notify the City in writing within thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Sports Complex Mgmt
RFP and bid for ice
re-surfacing machine.
DA: January 30, 1998
Discussion:
Accompanying this memo is a draft of the Request for Proposal for management service for the
operation and maintenance of the new sports complex (and the Lily Lake Arena). Staffwould
like to advertise the RFP to see if there are qualified management firms available to manage the
facilities. The RFP lists the primary responsibilities and duties of the management firm.
Essentially, the firm would be responsible for all aspects of the arena/fieldhouse operations
similar to what is now in place for the Lily Lake arena. The firm would be paid on a fixed fee
basis with additional compensation based on the results of operation. We do not have a draft
management agreement at this time. However, the agreement, including compensation, would be
developed based on the availability of a firm and through negotiations with the firm.
The process and schedule would be as follows:
1. Advertise week of February 2nd;
2. Close applications on March 9th (this allows about 4 weeks to submit an application);
3. Interview prospective management firms during the month of March;
4. Select (or reject) management firm by April 1 st ; and
5. Develop and enter into a management agreement by May 1 st.
I would recommend that we invite representatives ofISD 834, the local hockey and soccer
associations, and the Park and Rec. Board (which would include Councilmember Cummings) to
participate in the process. We should also consider individuals that would represent the general
public and perhaps even the other jurisdictions that are contributing to the sports complex.
For your information I will be meeting with representatives ofISD 834, the hockey and soccer
associations and other users to begin discussions related to the 1998/99 skating and soccer
(fieldhouse) season. These users usually begin developing their respective schedules about May
of each year and I want to ensure that the users have adequate time to prepare their schedules
(and that we do not jeopardize our revenue potential) - even if we do not have a management
firm on board by May, 1998.
Staff is also in the process of preparing specifications for the purchase of an ice-resurfacing
machine (i.e., Zamboni). Unless the Council objects, we will also proceed with advertising for
the resurfacing machine.
Recommendation:
Council authorize advertising for Request for Proposals for management services and for an ice-
resurfacing machine.
/JlyGL
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REQUEST FOR PROPOSALS
FOR
MANAGEMENT SERVICES
FOR
THE CITY OF STILLWATER
SPORTS FACILITIES
DATED FEBRUARY 2, 1998
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TABLE OF CONTENTS
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TABLE OF CONTENTS
1. Section I. Description of facilities
A. New facilities.
B. Lily Lake Ice Arena.
a
1.
2.
3.
3.
3.
3.
3.
4.
5.
5. .
6.
ADVERTISEMENT FOR PROPOSALS
INSTRUCTIONS FOR SUBMITTING PROPOSALS.
GENERAL INSTRUCTIONS.
2. Section II. Goals and objectives.
3. Section III. Responsibilities of management group
4. Section IV. Management fees
5. Section V. Information describing qualifications of respondent.
6. Section VI. Additional information.
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GENERAL INSTRUCTIONS
SECTION I. DESCRIPTION OF FACILITIES
New Facilities
In the Fall of 1996, the City of Stillwater commenced with the design and construction of a
multi-purpose sports facility, to be located on West Orleans Street, in the Industrial Business-
Office Park, (adjacent to the "Marketplace" development).
The project is financed with a combination of City of Stillwater general obligations bonds,
contributions from foundations, businesses, individuals and other local governments.
Construction costs are estimated to be $6,500,000. Construction of the project began in
December 1997 and is expected to be completed by October 1,1998.
The new sports facility consists of an indoor ice arena and a multi-purpose fieldhouse (domed
field house similar to the Bielenberg field house located in Woodbury, Minnesota). The ice arena
will contain a NHL size ice sheet, 200' x 85', seating for 700 spectators, concession facilities, and
other features typically associated with an ice arena.
The fieldhouse is an air-supported structure large enough to house either a full 70 yard x 95 yard
soccer field or two 45 yard x 70 yard soccer fields. The field house can also accommodate an
indoor golf driving range and will include a track for recreational walking or running.
Therefore, the new sports facility, in addition to being fully equipped, has been designed to
accommodate a variety of sports activities, including ice hockey, figure skating, free skating,
soccer, softball, golf, and a walking/running track.
Lily Lake Ice Arena
In addition to the new facilities presently under construction, the City of Stillwater currently
operates and maintains, by management agreement with a private firm, an indoor sheet of ice at
the Lily Lake Ice Arena.
The Lily Lake Arena is also fully equipped and has been operated and maintained as an ice arena
since its construction in 1971. Although the arena is an aged facility, it can accommodate a full
range of skating activities. The ice sheet is _ and the arena has seating for approximately
_ spectators. The arena also contains a concession stand and locker rooms for players.
SECTION II. GOALS AND OBJECTIVES
The City is seeking proposals from qualified management firms with experience in the
management of multi-purpose sports facilities, especially ice arenas and fieldhouses.
Management will include planning, organizing, directing, controlling, booking, promotion,
marketing, building maintenance and other services customarily provided under similar
management agreements for similar facilities.
Primary goals and objectives include:
.
INSTRUCTIONS FOR SUBMITTING REQUEST FOR PROPOSALS
FOR
MANAGEMENT OF THE ST. CROIX VALLEY SPORTS FACILITY, INCLUDING
THE LILY LAKE ICE ARENA, LOCATED IN STILL WATER, MINNESOTA
Dated:
February 2, 1998.
Purpose:
To seek the services of a private facilities management company to
operate and maintain a sports complex site consisting of an ice arena and a
multi use field house, and a second ice arena located at a separate location,
as more fully described in this Request For Proposal.
Issuer:
City of Stillwater, a Charter City of the Third Class.
Deadline:
All submittals must be in a sealed envelope and clearly marked: " Proposal
For Management of City of Stillwater Sports Facilities" and must be
received no later than 3:30 p.m., Monday, March 9, 1998. Two (2) copies
of the proposal should be addressed to Morli Weldon, City Clerk, City of
Stillwater, 216 No. Fourth Street, Stillwater, MN 55082.
.
Anticipated
Award Date:
Upon review of materials submitted, and development of final
management agreement, anticipated to be no later than May 1, 1998.
Evaluation:
The selection of the management firm shall be based on qualifications,
experience, financial strength, marketing approach and a demonstrated
ability to operate and maintain sports facilities consisting of two (2) ice
arenas and a multi use field house.
Any proposals received after the deadline will be returned unopened.
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Providing a complete program of skating, soccer and other recreational activities while
maximizing revenues and minimizing related expenses.
Providing a broad mix of activities for area residents.
Protecting the City's investment in the facility through a high standard of operation and
maintenance.
SECTION III. RESPONSIBILITIES OF MANAGEMENT GROUP
Facilities Manager will enter into an agreement with the City of Stillwater, assuming the
following responsibilities:
Planning and managing the day-to-day schedule for the Facility, including staffing, procurement
of supplies, and maintenance as needed.
Providing an annual budget of projected expenses and revenues for the Facility's fiscal year (July
1 to June 30) to the City by March 15 of each year, except for the first fiscal year of July 1, 1998
through June 30, 1999, for which such budget shall be provided within fifteen days of the signing
of a management agreement for the City's facilities.
Providing a marketing plan and marketing budget to be used to promote the facility.
Providing a full-time on-site manager, who shall be made known to the City. If the individual in
this position should change at any time, the City shall have the right to approve any proposed
new manager.
Scheduling ice and field house time for local school, associations, league or tournament play,
skating lessons and "open" facility time for use by all citizens.
Operating the concessions area, including ordering resale items, inventory control, ordering
supplies, operating cash registers, maintaining and replacing fixtures and equipment, and paying
vendors for products and services.
Providing on-going maintenance to the Facility, including on a year round basis the fieldhouse,
ice arenas, concessions areas, all public restrooms, all walkways leading to the Facility and any
_other areas of the St. Croix Valley Sports Center and the Lily Lake Ice Arena that may from time
to time be used by the Facilities Manager.
Collecting trash from the Facility and storing it in dumpsters for pickup.
Using an accounting method acceptable to the City and maintaining, in accordance with
generally accepted accounting principles, proper and adequate books, records and accounts
which accurately reflect all revenue and expenses generated by the Facilities.
Hiring, training, supervising sufficient numbers of personnel including employees and
independent contractors necessary for a successful and economically prudent operation of the
Facility. Employees of the Facilities Manager will not be employees or agents ofthe City of
Stillwater.
Facilities manager must permit an authorized representative of the City to inspect and audit all
data and records related to contractual performance at any time.
Proof of sufficient comprehensive liability property damage, bodily injury and workers'
compensation insurance coverage with a satisfactory insurance carrier naming the City as
additional insured will be required, if selected.
SECTION IV. MANAGEMENT FEES
Compensation for providing management services will be negotiated between the city and
contractor. It is anticipated that the contractor will be paid a set fee based on an approved budget
of revenues and expenditures, plus an incentive fee based on:
a. Achieving the aforementioned goals and objectives; and
b. Performance related to responsibilities of management group.
SECTION V. INFORMATION DESCRIBING QUALIFICATIONS OF RESPONDENT
The following list of questions is designed to determine the qualifications of the prospective
contractor. Respondent must answer the questions to be further considered for selection. Answer
the questions in the same order that the questions are listed.
The respondent should also submit a letter of introduction signed by the responsible officer of
the firm, or group, summarizing the respondent's proposal.
I. Statement of Qualifications:
Provide a brief summary of your firm's qualification to serve the City in the aforementioned
capacity. How is your firm organized? How does arena management relate to other services
your firm provides?
2. Previous Work Experience:
List your firm's experience in sports facility management.
3. Approach to Facility Management:
Discuss your proposed approach to the management of the St. Croix Valley Sports Complex
and the Lily Lake Ice Arena. Discuss the level of service proposed based on, and supported
by, past and present experience at other locations, including:
a. A narrative description of your firm's approach to the marketing of the arena. Include a
range of programming to be pursued. Describe the proposed initiatives to attract users.
b. A narrative description of your firm's approach to the management of the complex.
Describe proposed initiative for effective management, low overhead and maximum
revenues of the facilities.
c. A narrative description of the firm's approach to all maintenance of the facilities.
d. A narrative description of the firm's approach to financial and administrative systems and
procedures.
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e. A narrative description of the firm's approach to security and crowd control.
f. Any other services proposed that are significant to the overall management of the
facilities.
4. Personnel:
Assuming your firm is selected, identify the type and number of personnel that would be
assigned to manage and maintain these facilities.
5. Timetable:
The City would like to proceed in an orderly but timely manner. Assuming your firm is
selected, indicate your ability to negotiate immediately and to assume management
immediately following the negotiation and execution of a contract (Note: the anticipated
agreement execution date is May 1, 1998). The primary activity thereafter will be to begin
selling/scheduling ice time and field house time for the 1998-1999 season). Please provide a
time line and breakdown of tasks required upon execution and initiation of the project.
6. Evaluation Criteria:
The Stillwater City Council will make selection of a management group. Any award will be
based on the following criteria:
a. Qualifications and experience of the firm.
b. Track record.
c. Approach to marketing and concessions services.
d. Financial savings and/or revenues to the City.
7. Client References:
Please provide at least three client references for the City of Stillwater review.
SECTION VI. ADDITIONAL INFORMATION
The City reserves the right to award the contract to the highest ranked firm, based on proposals
as submitted, without further discussions or interviews.
The City reserves the right to request personal interviews or presentations at any time prior to
recommendation of award for negotiations.
This solicitation does not commit the City of Stillwater to pay the costs incurred by a proposer
during proposal preparation or subsequent presentations.
The City of Stillwater reserves the right to accept or reject any or all request for proposals.
Any questions regarding the "Request For Proposals" should be directed to:
Nile L. Kriesel
City Coordinator
216 North 4th St.
Stillwater, MN 55082
Phone: AC 612/430-8801
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Shawn Sanders, Civil Engineer
DATE:
January 29, 1998
RE:
Public Hearing for the 1998 Street Reconstruction Project:
First Street and the Surrounding Area
Project No. 9802
DISCUSSION
The Public Hearing for the 1998 Street Reconstruction Project: First Street and the
Surrounding Area is scheduled for February 3. I have attached a copy of the feasibility
report, and the Public hearing notice sent to the residents.
To date, no comments have been received from the residents regarding this project. Street
widths and the assessment rates could be some of the issues residents may bring up at the
Public Hearing. Streets in the project area range from 34 feet on Burlington Avenue to
40 feet on First Street. These street widths are wider than the city standard of 32 feet face
to face. (Last year's project had Second Street constructed at 30 feet and the side streets
constructed at 32 feet). Proposed assessment rates have increased slightly compared last
year's rate. The following table compares proposed rates for a typical residential lot in
the project with last year's final assessment rate:
IMPROVMENT
Street
Sidewalk
Water Service
Concrete Driveway
TOTAL
1998 RATE
$3350
$681
$1660
$300
$5991
1997 RATE
$3790 (includes sidewalk)
$1500
$300
$5590
If a resident needs all of the improvements shown above, the assessment rate increases
approximately seven percent over last year's rate. Residents who require a new water
service have the option of using their own contractor and eliminating the water service
assessment.
If council orders the project at tonight's meeting, the project could proceed according to
the following timeline:
Public Hearing
Approve Plans and Specifications
Award Project
Begin Construction
Complete Construction
Assessment Hearing
February 3
March 3
April 7
May 1
August 31
October 6
RECOMMENDATION
Staff recommends that Council hold the required Public Hearing, consider the proposed
assessment rates, and id Council desires, pass a resolution directing the engineer to
prepare plans and specifications.
ACTION REQUIRED
If Council wishes to proceed with the project they should pass a motion adopting
Resolution No. 98-_, ORDERING IMPROVEMENT & PREPARATION OF
PLANS & SPECIFICATIONS FOR 1998 STREET IMPROVEMENTS (SOUTH
1 ST STREET AND SURROUNDING AREAS) (PROJECT 9802)
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r illwater
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THE BIRTHPLACE OF MINNESOTA J
NOTICE OF PUBLIC HEARING
1998 STREET IMPROVEMENTS
(South 1st Street and Surrounding Areas)
PROJECT 9802
January 15, 1997
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall at 7:30 p.m. or as soon as possible
thereafter, on Tuesday, February 3, 1998, .to considerthe making of street, sidewalk, water, storm
and sanitary sewer improvements to 1 st Street between Orleans Street, and Willard Street; Willard
Street from 1 st Street to 3rd Street; and Hancock and MarshbetweenlstStreet and 6th Avenue, and
Burlington between 1st Street and 6th Avenue. . This project will include sidewalk improvements on
Marsh between 3rdStreet and 6th Street.
The area proposed to be assessed for such improvement is properties abutting 1 stStreet between
Orleans Street and Willard Street; Willard Street from 1 st Street to 3rd Street; and Hancock and
Marsh between ,.1 st Street and 6th Avenue, and Burlington between 1 st Street and 6th A:veI1l1e and
Marsh between 3rd Street and 6th Street. The estimated cost ofthe improvements is $814,200.00.
Such persons as desire to be heard with reference to the proposed improvement will be heard at
this meeting.
Morli Weldon
City Clerk
Published in Stillwater Gazette on January 16 and January 21, 1998.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
.
RESOLUTION NO. 98-
ORDERING IMPROVEMENT & PREPARATION OF PLANS &
SPECIFICATIONS
FOR 1998 STREET IMPROVEMENTS (SOUTH 1 ST STREET
AND SURROUNDING AREAS)
(PROJECT 9802)
WHEREAS, a resolution of the City Council adopted the 20th day of February, 1998,
fixed a date for a council hearing on the proposed street improvements of South 15t Street
between Orleans Street and Willard Street; Willard Street from 15t Street to 3rd Street; and
Hancock and Marsh between 15t Street and 6th A venue, and Burlington between 15t Street
and 6th Avenue.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was held thereon on the 3rd day of February, 1998, at which
time all persons desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THECOUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council resolution
adopted the 3rd day of February 1998.
.
2. City of Stillwater Engineering Department is hereby designated as the engineer
for this improvement. They shall prepare plans and specifications for the making
of such improvement.
Adopted by the Council this 3rd day of February 1998.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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MEMORANDUM
TO:
Mayor and City Council
Shawn Sanders, Civil Engineert;S .
FROM:
DATE:
December 30, 1997
RE:
Feasibility Report for the 1998 Street Reconstruction Project:
First Street and the Surrounding Area
Project No. 9802
INTRODUCTION
In recent years, the City of Stillwater has continued an aggressive plan to reconstruct
streets that have been determined poor in quality according to the Stillwater Pavement
Management Study in 1990. First Street between Willard and Orleans and the side streets
of Marsh, Burlington, Hancock and Willard between First Street and Sixth Avenue were
among the lowest rated streets in this study and the streets have continued to deteriorate
over the past eight years. In addition to the reconstruction of the streets the City has also
looked at repairing any deficiencies in the underground utilities.
DISCUSSION
The streets and the utilities for this area were originally constructed back in the early
1910' s. The streets were constructed with little or no subgrade, and had a thinner
pavement section. Curbs were constructed of limestone and the street widths varied in
,size from 40 feet along First Street to 32 feet along Burlington Avenue. Maintenance for
these streets consisted of yearly pothole repair, and an occasional street overlay or seal
coating.
Sanitary sewer manholes in this neighborhood were constructed of brick. Through time
these manholes have deteriorated and are in need of rehabilitation. Due to the amount of
rock along First Street, the water main was installed in the same trench as the sanitary
sewer. When the water main came in conflict with a manhole, the main was installed
through the manhole instead of routing around the manhole. This practice is rarely
allowed today and should be corrected. Many of the water services were constructed with
galvanized pipe and have exceeded their service life. Galvanized pipe joints tend to pull
apart and the pipe cracks, resulting in a service leak that could cost the homeowner
several thousand dollars to repair. These services should be replaced with copper service
at the time the street is being reconstructed. The storm sewer system was updated in the
early 1970' s when the combined sewer system was separated into separate systems. Each
intersection has storm sewer pickups but are in need of replacement, the curb openings to
these structures have become smaller probably due to bituminous overlays.
PROPOSED PROJECT AND COSTS
.
The area of the proposed project includes First Street between Willard and Orleans,
Willard between Third Street and First Street, Marsh and Hancock between First and
Sixth A venue, and Burlington between First Street and Fifth A venue. All streets in the
project area would be constructed to the City standard of 32 feet wide with concrete curb
and gutter. (This would mean narrowing the width on First Street from 40 feet to 32 feet.)
The street section shall be four inches of bituminous on six inches of aggregate. All
deteriorated sidewalks will be replaced with a new five-foot sidewalk, four inches thick.
Driveway aprons will be restored at the direction of the homeowner. The homeowner will
be given the option of having a bituminous driveway at no additional cost to their
assessment or having a concrete driveway installed at an additional cost. Existing storm
sewer inlets shall be replaced with new manhole castings and relocated to match in with
the new street widths. Sanitary manholes will be rehabilitated with three inches of a
concrete liner and the water main shall be rerouted around three manholes. Also, any
water service that is galvanize pipe shall be replaced with a new copper service.
Boulevards shall be graded to match in with the new curb and sidewalk and sodded.
Total cost of the project, which includes construction, engineering, and administration,
amounts to $814,200. The following summary shows the breakdown of the costs:
Sewer Reconstruction
Water Main Repairs
Water Services
Street Reconstruction
Sidewalk Construction
TOTAL
$36,563.00
$14,000.00
$56,475.00
$563,314.00
$143.848.00
$814,200.00
.
PROJECT FINANCING
Back in May 1993, the City adopted an assessment policy statement. Included in that
statement were guidelines for assessing property owners for the reconstruction of
residential areas. The assessment policy stated that half of the project costs would be
assessed to the property owners on a frontage foot basis, with the remaining portion paid
for by the City. Recently, similar projects have been assessed successfully on a per unit
basis, since land use is predominately the same. This method will be used to come up
with an assessment amount for this project.
There are 81 properties in the neighborhood that are included in this project, which
includes 78 single family homes, the Nelson School Condominiums, the ISD 834 ball
fields on Burlington and Sixth Avenue, and St. Michael's School on Willard Street.
Figuring out the adjusted gross length of right-of-way, the street assessment per lineal
feet of frontage amounts to $46.36. For this neighborhood the average size lot (without
the three properties mentioned above) is 72.23 feet. Under the City's assessment
guidelines the city would assess $3350 per unit for street improvement. Corner lots would
.
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be assessed one-half the per unit rate per side of frontage. The other three lots would be
assessed on lineal frontage basis.
Property owners would also be assessed for a sidewalk improvement. This rate was
computed by dividing the total right-of-way length by half of the sidewalk costs. This
rate amounts to $9.43 per lineal foot. By using the average lot width of 72.23 feet,
residents would be assessed $681.00 per unit for sidewalk improvements. Any lots
smaller than 72.23 feet would be assessed on a lineal foot of frontage basis. Homeowners
would receive a credit to their assessment for any existing sidewalk that is not replaced in
this project.
The City has a policy to assess all costs associated with any water service improvement,
this assessment would be additional to the street, sidewalk and driveway assessment.
There are 34 homes in the project that have galvanized services and should be switched
over to a copper service. Based on the cost for water service repair, this would amount to
$1660 per home. Homeowners may have the option of selecting their own contractor to
install a new copper service. Many homeowners on Second Street chose this option on
last year's project.
.
Bituminous driveway aprons shall be installed and included in the cost of the street
assessment. However, the resident may choose to have a concrete driveway apron
installed, this will result in an additional $300 increase to the assessment amount. For this
report it was estimated that 36 property owners would want a concrete driveway.
Using the above assessment criteria, the proposed assessment rate would be as follows:
IMPROVEMENT
ASSESSMENT RATE
Streets and Sewer Reconstruction
Water Service
Sidewalk
Concrete Driveway
$3350.00
$1660.00
$681.00
$300.00
The resulting average assessment per home including street and sidewalk would be
$4031. This amount is slightly higher than the assessed for last year's Second Street
Project Amount of $3790. Combined with the cost of a driveway and water service, the
maximum assessment for a single family home would be $5991. The three remaining
properties would be assessed per lineal foot of frontage plus a sidewalk rate. The table
below shows their assessment amounts:
PROPERTY STREET SIDEWALK TOTAL
St. Michael's Church $14,603.00 $681.00 $15,284.00
Nelson Condominium $6,027.00 $681.00 $6,708.00
. ISD 834 $13,769.00 $681.00 $14,450.00
Assessment amounts for all properties would be over a ten-year period at 7% interest.
Using these assessment rates the City will realize approximately $373,000 in assessments
or approximately 45% of the total project costs. Other funding sources will include using
State Aid Funding and to charge the Water Board for the maintenance of their system.
Burlington Avenue from Sixth Avenue to Fifth Avenue is designated as an MSA street,
so most improvements made to this segment of road shall be paid through State Aid
Funding. It is estimated MSA would contribute $34,775 to fund the project. Water main
repair including offsetting the main around manholes and relocating hydrants and valves
is a cost directly attributable to maintenance of the water system. This amount of $11,200
should be directly charged to the Stillwater Water Board. The remaining portion or
approximately $395,000 must be financed through City revenues.
.
The table below illustrates the funding sources and the percentage of the total costs:
FUNDING SOURCE
FUNDING AMOUNT
PERCENT OF PROJECT
Street Assessment
Sidewalk Assessment
Water service Assessment
Driveway Aprons
Water Board
State Aid
City Share
TOTAL
$255,500
$50,400
$56,475
$10,800
$11,200
$34,775
$395,000
$814,200
31.4%
6.2%
6.9%
1.3%
1.4%
4.3%
48.5%
100%
.
CONCLUSIONS
These streets were originally constructed over 70 years ago, are among the worst in the
City and are in need of repair. A reconstruction project will rebuild the streets, construct
new sidewalks, repair deficiencies to the sanitary sewer manholes and the water services.
Cost of these improvements is estimated at $814,200. The project is financially and
technically feasible providing that all funding sources can be implemented.
If this project proceeds, it would be advantageous to the City to combine this project with
the Curve Crest Boulevard Street Overlay Project in order to receive better bid quotes for
both projects. A report for Curve Crest Boulevard will be presented at the next meeting.
RECOMMENDATION
City staff recommends that Council accept the report for the 1998 Street Reconstruction
Project for First Street between Willard and Orleans, Willard between Third Street and
First Street, Marsh and Hancock between First and Sixth A venue, and Burlington
between First Street and Fifth Avenue and order a public hearing for the 1998 Street
Reconstruction Project to be held on February 3, 1998 at 7:30 p.m.
ACTION REQUIRED
.
.
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If Council concurs with the recommendation they should pass a motion adopting
Resolution No. 97-_, RESOLUTION RECEIVING REPORT AND CALLING
HEARING ON 1998 STREET RECONSTRUCTION PROJECT, FIRST STREET
AND THE SURROUNDING AREAS (PROJECT 9803).
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1998 STREET
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MEMO
Date:
02/03/98
To:
Mayor and Council
From:
Steve Russell, Community Development Director
Subject:
Additional Information for LibertylLegends Public Hearing Regarding
Bluff Setback, Oak Woodland Quality and Development Impacts, zoning
setbacks and Design Guidelines
The enclosed information will be presented at tonight's meeting to provide background
information and a response to some of the questions that have come up in the previous
public hearings. The three items discussed in the memo are slopes, oak woodland and
zoning requirements and design guidelines.
Bluff Setbacks
Major portions of both the Liberty project and Legends project is located in the Shoreland
Management District. The Shoreland Ordinance adopted by the City in March 1994 was
approved by DNR as consistent with their shoreland regulations. The Shoreland
Ordinance contains a definition of a bluff and steep slopes and regulates development in
proximity to the bluff or slope.
A bluff means topographic feature such as a hill, cliff or embankment having the
following characteristics (an area with an average slope of less than 18 percent
over a distance for 50 feet or more shall not be considered part of the bluff):
1. Part of or all of the feature is located in the shore land area.
2. The slope rises at least 25 feet above the ordinary high water level of the
waterbody.
3. The grade of the slope from the toe of the bluff to a point 25 feet or more
above the ordinary high water level averages 30 percent or greater.
Bluff Impact Zone Bluff impact zone means a bluff and land located within 40 feet
from the top of the bluff.
Building Line
Building line means a line parallel to a lot line or the ordinary high
water level at the required setback beyond which a structure may
not extend.
.
.
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~
Toe of the Bluff
Toe ofthe bluff means the lower point of a 50-foot segment with
an average slope exceeding 18 percent.
Top of the Bluff
Top of the bluff means the higher point ofa 50-foot segment with
an average slope exceeding 18 percent.
Development Requirement:
40 feet required setback from bluff line
Slope Setbacks
A steep slope means land where agricultural activity or development is either not
recommended or described as poorly suited due to slope steepness and the site's
soil characteristics, as mapped and described in available county soil surveys or
other technical reports, unless appropriate design and construction techniques and
farming practices are used in accordance with the provisions of the ordinance.
Where specific information is not available, steep slopes are lands having average
slopes over 12 percent, as measured over horizontal distances of 50 feet or more,
that are not bluffs.
Development Requirement:
The applicant must evaluate possible soil
erosion impacts and development visibility
from public waters before applying for a
pennit for construction of sewage treatment
systems, roads, driveways, structures or
other improvements on steep slopes. When
determined necessary, conditions must be
attached to issued permits to prevent erosion
and to preserve existing vegetation
screening of structures, vehicles and other
facilities as viewed from the surface of
public waters, assuming summer, leaf-on
vegetation.
The attached map shows where bluff where identified on the site. Based in the bluff
definition and the proposed subdivision design, all building envelopes meet the 40 foot
bluff setback requirement. Development does occur in steeply sloped areas but
conditions have been added to the recommended approval to address the location of
driveways, prevent erosion, and preserve existing vegetation and screen structures.
Specific lot design review is required by all lake shore lots.
Oak Woodland
There is approximatelY1C acres of oak woodland on the Liberty and
Legends projects. The proposals combined propose removing approximately
28 % of tree canopy. The tree removal is required to accommodate utility
construction (roads, sewer, water) and allow for lot development. There are
.
.
Date ., 3
Westwood Professional Services &-
7599 Anagram Drive TO:
Eden Prairle. MN 55344
CoJDopt.
Qiillwater F~D:~;t~150
~ J.-.lI- ~The Legends and Liberty
Tree Data for Large Wooded Grouping....
. Individual Trees field surveyed for type, size and condition == 1,500+
. Total Canopy coverage on site = 39.0 Acres (Including Island)
. Total Canopy allowed for Removal by Ordinance == 19.0 Acres (50%)
. Canopy Removed by Liberty Development == 2.4 acres (6.2%)
. Canopy Removed by Legends Development == 1.8 acres (4.6%) ,
. Estimated Canopy Removed by Builders in Liberty = 4.6 acres (11.8%)
. Estimated Canopy Removed by Builders in Legends = 2.1 acres (5.4%)
. Total Estimated removal in large wooded area == 10.9 acres (28%)
. Total Canopy replaced by Liberty = 33.7 acres
. Total Canopy replaced by Legends == 13.5 acres
. Net increase in canopy coverage on the site = 36.3 acres
. Total Canopy Removed by Trunk Sewer == 1.6 acre
Presentationtrcesl.doc
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approximately 20 lots of the 292 lot Liberty project and 15 lots in the 155 lot Legends
project.
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In place of the tree rOOlovEil, 2,500 trees will be planted through the project. Many
ofthese are required street trees and private open space landscaping. To mitigate the
impact from the tree removal a condition of approval is recommended to consider
narrower street widths and redesign of Stapples Place and Echo Place cul-de-sac. Both
development areas are in Phase III so there is time to reconsider the proposed plans.
To address the woodland preservation issue a number of conditions are recommendations
for project approval as listed below:
1. The Echo Greens and Stapples Place development area shall be restudied
before final PUD approval to see if a redesign can reduce the tree removal,
minimize wetland impacts and reduce grading and land alteration.
2. Subdivision improvements plans shall be reviewed by a Forester to
minimize impacts to trees.
3. Design review is required of alllakeshore lots to review grading, drainage,
tree protection and erosion control measures.
4.
The oak woodland being dedicated to the City as a park shall be reviewed
by a Forester and management recommendations made and implemented
before dedication to the City.
5. The lakeshore setback areas shall be protected with an open
spacelconservation easement prohibiting land and vegetation disturbance.
6. The draft Forest Management Plan shall be reviewed by a Forester as it
relates to the Legends property and management activities and
responsibilities determined.
7. All lake shore lots and Stapples Place lots shall require design review
before building permits are issued for house construction.
8. The City and developer shall implement the AUAR Mitigation Plan
regarding natural area preservation (Protection of Oak Forest from Oak
Wilt).
9. Private open space restrictions shall prohibit tree cutting.
.
.
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Zoning Requirements and Design Guidelines
The developers have indicated concern regarding the zoning district .regulations as it
relates to garage setback: The Planning Commission considered the developers
comments (Legends) and recommended the zoning as proposed.
Since that meeting staff ahs met with the developer and gained agreement on the garage
setback issue for the Cottage and Traditional Zoning District.
Cottage Zone District
For the Cottage Zone District, 25% of lots shall have garages completely recessed ( more
that 20' from front of building) 25% oflots have garages setback 2' or more and for 50%
garages may project a maximum of 6' in from of front wall of residence. Of that 50%,
25% shall have habitable space above the garage and 25% shall have front porches
extending in front of the residence.
Traditional Zone District
75% of garage setback shall be 6' or more from the front of the residence.
Lakeshore Zone District
Lakeshore zoning regulations would remain as proposed. (garage location maybe
modified to protect trees). See attached design guidelines.
Conclusion
The Council has before you the zoning regulations and concept PUD and Subdivision
plan. Before final adoption the plan will come back to Council for the second reading
and final PUD and Subdivision approval.
Attachments
Map Phase I PUD Area Liberty
Map Phase I PUD Area Legends
Woodlands Evaluation on NewmanlStaloch Properties
Phase I Expansion Area Design Guidelines (addition)
.
Park Dedication
Liberty
Settlers Park
Liberty Square
Heritage Square
Percheron Park
Island
Echo Park
Other
Trail & Easement
3.08 ac
1.61 ac
1.63 ac
.52 ac
2.03 ac
.53 ac
3.57 ac
13.0 ac
+ Park Improvements (PercheronlSettlers)
.
Legends
Outlot E.
Outlot D
+ Trails
.
6.17
3.80
4.5 Park
3.0 Park
7.5 ac.
~,
Group launches new push
for metro 'green' network
Preservation plan
asks the Legislature
to give $20 million
for natural areas.
\ / ~ ("'8
By DeIn Rebuftonl
SLarTnbuneStalr~Vri",
o
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II Prompt action is needed to
..- create a -green spaces networl~
~ thalwouJd preserve and link
~ some of the most \'3.1uable n3'U-
~ ral .areas Jeff in ,he Twin Cities
(\j regIon. a citi7.cns group said
co Wednesday,
The group. called the Metro
.~ Gre.nways and Natural :\rea~
~ CoUaboratJ\-e. is ur'8jn~ the leK-
t:. isla tun to provide S20 miUio'n
..- OV~t t~e next two years as an
CD Inltl.allnvestment in such a net-
~ ~rk, '
(') The money 'Would be spent
N largely to preserve an undeter-
mfnM number of high-priority
i'.tura' areas ,cattered ltCTO!'S
:he seVl!n mello-are.. countles.
Illa. could be done through var-
au. land-protection tech.
liqlH!S. jndudin~ buyinX areas
~__n!l"~",,' ,," to "!'::'T'I'l"'"
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outright or acquiring perpetual
cODS4trvation easements that
would restrict development.
AU such efforts would be
don~ in cooperation with wiDIng
landowners and IDea' govern.
hlenls. Ihe group said in a re-
J'Qrt releasr.d Wednesdav. ft
s~les5ed that natura! areas'pro-
VIde vallolJs benefits: enhancing
!learby property values bv mak.
mg communities more aUrae-
ti\'e, .protecting water quality.
creatlllg opporlunities for out.
doo~ recreation and providing
habitat for II wide diversity of
plants and animals, .
Some of Ihe SZO million
would be used to restor/! and
enhance such habitat on de-
graded [facts and to create buff-
en thai would protect natural
areas.
-W(' don't vet know how
much ,a~rea~e we would gel for
SZO mIlhon [nor; where it would
be. - said Barbara Lukermann
the~roup'schairwoman. .
T""! 10 PRESERVATION 0" B8 for:
-, Natum( area.f; that ar~n 't ~'t'r
delle loped [ace pressure from
a br~rgeDnmg popular ion
\f,~~~~~1!~~~~~
" " ,,~.. ,0'" " '";-:r..tl!W
"
;aid he agrees that the universi-
Iy needs to find ways to move
cutting-edge knowledge mOTe
ql1ickly from the university to
businesses. But. be said. a group
such as the proposed coalition
must answer to the university
and lIS Board of Regents. "The
buck STOps here. - he said.
He said the proposal. which
suggests Ihat the coalition board
help loot for new areas in which
to conduct research. doesn'l
talc.e into account the nature of
university research: that it is
driven by professors' interests
and the state's needs and thai
the biggest sponsors are Ihe fed-
eraJ and state governments.
"' don't order professors to
do research they don't want to
do. .. I don't say. 'We need a
'better laser beam' and call
;someone in Ihe electrical engi-
:neering department. That per.
;50n deal5 "itll the P~ntagon or
; federal government,~ Yudof
: said, -That $309 million [in reo
:search fundingl is not up for
~grabs in my office each year:
,: RaIse the bar?
: The league also recommend-
: ed that the university cut -low.
~ qualir}' and low-priority pro.
.
grams,' reallocating resources.
to more important progJams.
Cummins said the university
has quietly eliminated about 30
programs over the past few
years and "could eliminate 30
more." While cutting bad those
programs may not sav~ much
money. he said. it would make
c1~ar that the university is seri-
ous about focusing on Its
strengths.
Yudof. recalling tne outcry
that resulted when formet uni-
versiry presidents tried to elimi-
nate programs, said cutting
what are usually tiny propams
is not wonh a public-relations
disaster. It's less traumatic for
Ihe institution, he said. to drop
smaU programs as people retire.
"Sometlmes to save small
amounts of money. you cause a
lirestonn. and rm just not going
10 do that." he said. "The alum-
ni come QuI, and the Legislature
comes out. . . . That is not what
is standing berwcen us and
greatness. ..
The report suggests that the
loss of some units could be
cushjoned by working out pro-
gram agreements with universi-
ties in neighboring states_
The leaflue'" other recorn-
mendanons include:
,). Evaluate the quality of gradu-
ate and professional programs
and regularly publish results of
quality measurement$. (Yudo[
has started . compacts" with
coUeges and departments,
which mut ckvelop statistical
p.oftles as start.lDl poiDts. with
yrID)Y IOals and benchmarks to
measwe progress. At the end of
the year. the results for each
unit will be avalllhle.l
> Strengthen graduate and pro-
fessional education prOsradU by
keeping standards high, ft-
panding grants and aid for
promising young facolty mem-
bers and graduate students and
eliminating bureaucracy.
)0 Improve human-resources
training and management.
{Wh~n he became president.
Yudof created a vice president
for human resources, which
previously did not exist. A na-
lional search is on to fill that
spot.)
The Citizens League. based in
Minneapolis. Is an independent.
nonpartisan think tank that
since 1952 has studied Minne-
sora public pDlk / issues.
.
.... THURSDAY. DECEMBER 4.1997
'>{(" ;',~,';,f ',',:{'.(I;"T('t:';r",". r ) ,rJ.~"T v~< (~,'::i'~
C SD
l:,l'~;'
~godb;uI)' anddevelopers;,~u:t~deal to 'save ro~,trees
,i .O~D.STAFF ,WRITER .'
.] .itf~t~~t~~~ Woodbury, devel-
operscould have decided to de-
stroy an oak. stand to make way
for .. 300-plussingle-family homes.
, It's perfectly legall,lnder city zon-
. ing. .'. ' .,' ,',
Instead, a deal was worked . out.
" Ol'rinThompson Homes and
Centex Homes will. give to the. city
57acl\es -:- 37, percent of their
157~acretract":- for a public
park. Hundreds.ofoak trees, some
:< ,"up to 150 years old, ~il1' be i~ the
park. .'
The city, meanwhile, will. grant
about a 50 percent housing density
bonus on the remaining 100 acres
in the Puk Family. Farm' subdivi-
sion at Pioneer "Drive . and Lake
Road. That clears the way for 221
single-family hOmes and, 234' town-.
homes.
"You mighfcall it our first true,
urban cluster," city associat~
r.lanner Marty Jurgensen. said,
'and it might be used as a 'model
for others to follow. We're putting
limits on urban, sprawl and pre-
serving an oak savanna all at the,
same time."
The development met with op-
position last summer from the
city's. planning commission, pri-
marily out of concern that 96 per-
cent of the lots were "substan-
, I
dard" in sizeiso~~'a~~inallas, 50
feet wide. . . i .
But from thes~rt,.the' city's
planning staff . andpar~commis-
sion rallied, . behilld ...... the proposal,
and praised. . the ,'developers .' for
willingness to provide almost four
times the, amount of parkland cus-
tomarily . required 'by · the city; .
. "The .'.planning 'coIIlmission's.vi-
sion of a preferable community,"
Jurgensen.....said, '"iJicludes..larger
lot sizes'.toprodrice':arriore open
appearance, around the' structures.
The staff'svisiori,encourages set-
ting aside large' amounts of public
park and. open space and allowing
buyer preferences.. to . 'determine
what size lots the market should
produce." .' . .' .
Single~family lots in the subdivi-
sionwillhave an avel'age width of
58 feet.
"Bigger lots,. of course, would
offer more private open. space,"
Jurgensen'said. "But there's a
trade-off. Owners . of those smaller
lots are . getting '. easy access to
public.open space.'"
The. developers also will,set
aside a private, 3-acre corridor
running north-south' through Puk
Family Farm, including trails. con- ~
necting to the city'soak-tree park.
. Bill Pritchard,' a . spokesman for
Orrin ,. Thompson Homes, said he
thinks everybody is coming out a
winner as a result of negotiations
bet"eentl1e city and the develop-
. .', - ~.
ers.
"There was lots of give and
take," he added,l'andwe came up
with 'something that's a little bit
out of the ordinary."
Urban' clusters 'are few and far
between in the Twin Cities. area.
. "This isn't a new concept for
Orrin Thompson,"Pritchard said.
"We have built urban-density clus-
ters hl,other places, particularly
in Denver and Florida."
l'ukFamily Farm prices are
. expected to range from $80,000 to
$105,000 for townhouses and
$130,000\to $200,000 for single-
family homes.
.' ,- ".. - .-', ,,_.
.
.
.
with the northern half constructed
first and the southern half later. A
well producing 200 to 250 gallons
per minute with an 8 inch main is
proposed. Teasdale and Associates
will work with the Marine Fire De-
. partment to ensure that the cistern is
large enough to provide an adequate
water supply for fire-fighting.
i
Commissioner Everett Meyers said
that while he is less concerned about
water pollution than he was origi-
nalIy, Marine residents remain .fear-
ful of contamination of their wells
from run-off and sewage infiltration
from the development. The commis-
sion will try to learn more about sub"
surface water flows in the area.
Decision near for Jackson plat
by Kay Hempel
The long process of preliminary
plat review for Jackson Meadows
moved closer to completion on Tues-
day, January 5. Situated on Broad-
way, the planned unit development
inCludes 64 lots, a trail plan, and 75
percent open space.
At the Marine Planning Commis-
sion meeting, developer Teasdale and
Associates announced that a revised
preliminary plat, incorporating changes
made during the public hearings, should
be ready by Ja~uary 21. After review
by city planner, Alan Brixius, the plan-
ning commission will consider the re-
vised plat on F:ebruary 3, and a vote is
tentatively Scheduled forfebruary,IO.
Although subject to market de:-
mand, TeaSdale arid Associates in-
tend to develop the plat in two phases
How the Broadway street upgrad-
ing will. be financed and when the
improvements will bemade still.need-
to be,determined.
Brixius has determined that the
development does not need an Envi-
ronmental Assessment Worksheet
because the porous soils are the type
best suited for a wetland, septic sys: "
tern. Bob Durfey, from Teasdale and At the. publicheari~g on January
Associates, said they found 50 feet of 13, city attorney Ken Larson' will
granular soil in the test bores. Ac- discuss the draftdevelopmentagree--
.' cording to Har~Id Teasdale, the dis~ .'. ment with the planning commission...
charge from wetla,nd septic systems The. commissiqnwilh not meet on
is "dramatically higher" in. quality Jl!n,uary 20. . ;. C I A '
than from conventional systems. . /-;..- / ~ ...;.18 -
~_.
\ \
NATURAL COMMUNITIES AND RARE SPECIES
f',.l
'9~,:''.,~.m11''
';::;. ,. n~{;
" f2:fi/~
St. Croix Field Station ~'.~W'
U~M
\ ,.'W'//2)
.
A
:3
WASHINGTON COUNTY, MINNESOTA 1987
1989
By
John C. Almendinger, plant ecologist.
Al Epp, data compiler
~
Natural Communities of Washington County as interpretoJ from air photographs 1 and field inventory,' Natural Community classification is an ongoing effort of the 'ojatural Heritage Program to classify \
. and descnbe functional units of Minnesota's naturall.roseape by jointly considering vegetation. hydrology. landform. soil, and natural disturbance cycles.' The ".tural Community Types and Subtypes:
gIVen below are described primarily by vegetation and major ,abitat features in Washington County. Not mapped are areas where human activity (agriculture. logging. draining, development, ete.) has obviously \
.'" altered the "7tural ,vegetation, ~ '
l/ ~
'i STillWATER TWP,
o
~
I -
I
I
\
-
-
SOUTHERN DECIDUOUS FOREST
Aspen Fo~est - forests of dry to dry-mesic habitats; canopy dominated by
quakmg aspen or large-toothed aspen, or both; often mixed with paper birch ani
oak.
-
Maple-Basswood Forest - forests of mesic to wet-mesic habitats; ~anopy dominat d
by a ~ombinati?n o~ sugar maple and basswood; northern re( l)ak is a canopye
assocIate on dner SItes, ash and elm are associates on wetter ~ites.
-
Oak Forest - forests of dry to mesic habitats; canopy includes an) combination of
norther~ red oak, northern pin oak. white oak, or bur oak; ocasional canopy
trees: WIld black cherry, basswood. green ash, paper birch. a~en. '
,~
.
.
.
.
01/il9/98 09;58 FAX 9375822
Westwood Prof. Services
141002
Westwood Professional Services, Inc.
'"
7599 Anagram Drive
Eden P!"'dirie. Minnesota 55344
612/937-5150
MEMORANDUM
DATE: January 28, 1998
TO: Dwight Jelle, Westwood Professional Services, Inc.
FROM: Kathryn Fernholz, Westwood Professional Services, Inc.
RE: Evaluation of Woodlands on Newman and Staloch Property in Stillwater, Minnesota
This memo responds to your request for information regarding the composition and condit ton of the
woodland resources on the Newman and Staloch Properties in the City of Stillwater, Washington County,
Minnesota.
Several observations were made on the site regarding the general condition of these forests. The forest
appears to have a history as oak savanna or pasture, which has since developed a more dense canopy as
disturbance (natural fires) have been eliminated from the system. Although the: forest is severely degraded
by buckthorn invasion and an associated reduction in native vegetation and tree: regeneration, the forest
continues to playa valuable role in protecting the water quality of the wetlands on site and adjacent Long
Lake.
A site visit was conducted on January 28, 1998 to evaluate the woodlands. Prior to visiting the site, a tree
survey of the areas proposed to be impacted had been completed by Westwood Professional Services, Inc.
on behalf of the Pemtom Land Company for the Staloch Property. A tree survey was also completed for the
northern half of the area which corresponds to the CPDC (Newman) property. Both tree surveysrecorded
the species and dbh (diameter at breast height) for all significant trees in the project areas.
A published map of the results of the County Biological shows the woodland in this area classified by the
DNR Natural Heritage Program as "Oak Forest" (U of"MN Press, prepared by Minnesota DNR, 1990). The
Oak Forest Element Occurrence Guidelines from the Minnesota Natural Heritage Program describe a forest
of this type as having a canopy mainly consisting of oaks, aspen, paper birch, and/or red maple. Oaks
generally comprise> 30% of the composition and the canopy is closed or nearly closed (> 70% total cover).
To have an "An rank the forest should show little or no human-induced disturbance and shrub and ground
layer species should be native, non-invasive types. At the lower end of the scale, "D" ,.ranked Oak Forests
show severe human disturbance from harvesting or grazing and may have exotics species or those associated
with invading after grazing dominating the shrub layer. Site observations ofthisproperty give a preliminary
indication that this forest may fall under a "Cn or "D" ranking due to the abundance ofbuckthom and
indications of prior human-induced disturbance (grazing).
The Stillwater Open Space Report prepared by Kathryn Malady in August, 1995 made several observations
regarding the area she referred to as Long Lake West, which corresponds in part to this property. Malody
identified four plant community types along the western shore of Long Lake. These communities include
"cattail emergent marsh, hardwood swamp, mature oak woods with pot-hole ponds, and degenerated oak
savarma." Malody also described the Staloch property in her report, stating that it is a mixed woods
composed of pin oak, white oak, red maple, and an occasionalpin cherry. Malodyobserved good oak
regeneration in this area. She found occasional elderberry, buckthorn, gray dogwood, and hazelnut in the
01/29/98 09:59 FAX 9375822
Westwood Prof. Services
14J 003
Memorandum. Newman & Staloch Property Woodland Evaluation
January 28. 1998
Page 2
understory. She was also able to observe herbaceous cover, including interrupted fern and lady fern as well
as jack-in-the-pulpit, starflower, and Canada mayflower. The report records the presence of a degraded oak
savanna located adjacent to the western edge of the Staloch property. The trees in this area regenerated in
open grown conditions, which accounts for their large, low branches and spreading form. The understory in
this area is nearly 100% invading buckthorn which has essentially eliminated viable oak regeneration in this
area for perhaps the past 20 years. Additional impacts to this area are associated with soil erosion along
cultivated slopes. The transcriptions of Malody' s notes indicate that she also observed boxelder along the
lakeshore, erosion occurring from cultivated fields on the uplands, and a component ofbuckthom in the
understory throughout the forested area.
.
Observations at the project site on January 28, 1998 showed that, except for isolated pockets of aspen and
birch associated mainly with shorelines or wetlands, the dominant overstory trees were oaks. In the
understory, the dominant sluub component was common buckthorn. The only other shrub that was observed
in any quantity was common elder (elderbeny). In the western portions of the site, the buckthorn was over
ten feet tall, but heights generally decrease toward the lake and the eastern parts of the site where most of
the buckthorn was less than three feet tall. There was no area observed to be free ofbuckthom in the
understory; it is even abundant on the island. The herb and moss layers and soil conditions were not
observed due to the I to 2 feet of snow cover.
Canopy density and composition varied across the site and appeared to be influenced greatest by the varying
topography and associated moisture regimes. In areas of wetlands, box-elder, aspen, paper birch, green ash,
and red maple were common. Along the shores of Long Lake, paper birch and aspen were mixed with
boxelder and white and red oak. The stocking of the site is about 70 trees/acre. The average dbh is
estimated at 14 inches for dominants and the average height is approximately 45 feet. There were scattered
linear plantings of red pine concentrated in the northern half of the woods and along the western edges of .
both properties. Other species such as larch, white cedar, and spruce occurred in association with field
edges and plantings. Big-toothed aspen occurred on the peninsula.
Some evidence of disease was found in two areas ofthe site. The first occurrence was within a field rowan
the western edge, where there is a dead S-inch oak with loose bark, insect exit holes, and fungi mycelia on
the base of the truck. The second observationwas in the eastern part ofthe site, near Long Lake and
between two wetland basins. There is a 8 inch oak snag, lacking bark, showing stained bark and insect exit
holes. The three oaks located closest to the snag (within 30 feet) exhibit dieback of some large upper
branches.
Human disturbance on the site was indicated by stumps located in the eastern part oithe woods, which
indicate cutting witbin the last twenty years. These activities appear to have resulted in releasing oak and
some maple regeneration. This area appears to have maintained a dense canopy, perhaps as a result of this
management, and exhibits the least amount of buckthorn f01md in any area of the site. The buckthorn in this
area still covers about 70% of the ground, but it is mainly Jess than three feet tall as compared to ten feet tall
in more western portions of the woods. Other human activities and past grazing in the forest car. be
surmised by the presence of barbed wire fencing along the shores of Long Lake. The trees supporting this
fence line have grown around the wire to depths between three and five inches. These fence line trees are
mainly large oaks with low heavy branches. The presence of this fence and the growth form of these trees
indicates that this area was likely grazed at some point in its history.
Good oak regeneration is occurring on the site along the edges of the woodland, the slopes of steep basins,
and tbe shoreline of Long Lake. Most of the oak regeneration is between two and four inches in diameter
and appears to be mainly red oak, although the majority of dombant oaks in the canopy appear to be white
.
",. Westwood Professional Services, Inc. (612)937-5150
.
.
.
01/29/98 10:01 FAX 9375822
Westwood Prof. SerYices
~004
Memorandum - Newman & Staloch Property Woodland Eva!uation
January 28, 1998
Page 3
oaks. Tree regeneration of any species is u.'11ikely to progress beyond seedling stages in the forest
understory due to the competition of common buckthorn.
Project plans appear to propose minimal impacts to woodland resources with retention of many of the trees
surrounding wetlands and along Long Lake. I would recommend concentrating forest preservation efforts
on the Nev,rrnan and Staloch properties in areas surrounding wetlands and along Long Lake. A continuous
riparian corridor should be maintained in backyards and parks along the lake to filter and catch nutrient<; in
run off, sta.biJize shorelines, and facilitate wildlife movement. Maintaining the forest in these areas will
effectively be maintaining the areas of the forest currently displaying the most desirable qualities. These
areas have the least amount ofbuckthom and more dense canopies with younger more vigorous trees,
Younger and more vigorously growing trees are most likely to withstand constmctiol'l. disturbance and are
best able to stabilize soils and utilize excess nutrients because of their actively growing root systems.
Lastly, it is recommended that precautions be emphasized during construction to avoid damaging the trees.
Exposing or wounding oaks during Mayor June win greatly increase the spread of oak wilt through this area
a.T1d could negate any tree conservation efforts. Construction plans should be reviewed by a forester and site
visits should be made to confirm that precautions are u.1.dertaken.
'",' Westwood Professional Services, Inc. (612)937-5150
.
.
.
FEB-02-8e 08:02 FROM,PEMTOM LAND COMPANY
.
.
.
10:6128378635
PAGE
Design Guidelines
Phase I Expansion Area
~~ ,
1. A brochure will be prepared by th~ Community Development Department of the City
of Stillwater that will give a briefliistory of the City and examples of its housing stock
The importance to the City of continuing this housing tradition and the proposed
housing lifestyle being encouraged win be stated. These guidelines will be prepared by
the City and will be made available at all models and sales offices in the Phase I
Expansion Area and will be included in the developer's disclosure statement. Each
home buyer will sign the disclosure statement that they have read the guidelines in
advance of purchasing the home or lot.
2. Any model being built, if it is a single model center. must have a partially or fully
recessed garage or the front elevation of the home Gr saM'g' MUst fJr.ejeet furth.cr
fQrmaw tbaR tbe f'aCi Qftbe gar:age eOQf.. If the model center has more than one
model. at least one of those models must be so presented.
3, Garage locations behind the houses will be strongly encouraged.
4. Usable front porches and other traditional design features that greet the visitor and
bring residential activity to the front of the residence will be e~ouraged.
5. Garage locations may be adjusted to preserve major trees. reduce dominant driveways,
minimize curb cuts, and minimize the need to reconstruct curb cuts. Partially and fully
recessed garages are strongly encouraged..
6. Side entry garages located in the front of the residence will be allowed in no more
than 25% of the lots in each phase of the development.
7. Similar homes shall not be located next to each other or across the street from each
other.
8. Front facing garages should be encouraged to have proportions, height, treatmen~ and
elevations that de-emphasize its location. Detailing the habitable front of the house will
be encouraged.
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Planning Commission
Special meeting Jan. 26, 1998
.
Present:
Chairman Jerry Fontaine
Glenna Bealka, Russ Hultman, John Rheinberger (7:45), Don Valsvik,
Darwin Wald, and Terry Zoller
Absent:
Kirk Roetman and Tom Weidner
Mr. Fontaine called the meeting to order at 7:05 p.m.
Mr. Russell opened the meeting by providing an overview of the Liberty on the Lake and The
Legends of Stillwater projects. He noted there are several issues yet to be resolved: Washington
County's position regarding access' to the school and commercial center and documentation of
DNR open space requirements, among others.
Glen V an Wormer of SEH highlighted traffic issues, noting that most of the issues had been
discussed numerous times. He described access to the projects from the county road system,
traffic circulation through the site, and width of streets. He said 62nd Street would not be a
through street; it will be closed by a cui de sac at a yet to be determined location. He also said the
intent is to discourage the use of nnd Street for through traffic; a decision on whether to
terminate the street will be made when the adjacent properties are developed, he said.
.
Joe Lux of Washington County Public Works said the county approves of the proposed access
points off Manning Avenue. However, he said, the access off County Road 12 nearest the 15/12
intersection remains an issue and will require action by the Washington County Board of
Commissioners.
Dan Herbst, Pemton developers, highlighted several features of The Legends project. He briefly
addressed the issue of docks. He said he felt strongly that allowing one dock per two lakeshore
lots was a better alternative and less obtrusive than providing one large, joint dock. He also
spoke in favor of allowing the use of cui de sac islands.
Homer Tompkins of CPDC and Marc Putnam of Charles Cudd Co. highlighted features/issues
regarding the Liberty on the Lake development. They were in agreement with Mr. Herbst
regarding the dock and cui de sac issues. They touched on the issue of tree removal, stating that
the location of every tree had been studied. Tree removal would be done as carefully as possible;
developers would be replacing three times the canopy removed and homeowners also would be
required to do certain plantings. Mr. Putnam noted a concern regarding Washington County's
position regarding the County Road 12 access and its impact on businesses in the village
commercial district.
Mr. Zoller asked if the projects meet the city's park dedication requirements and ifthey had been
approved by the Park and Recreation Board. Mr. Russell said the projects meet the city
requirements for both parks and trail dedication; both projects were reviewed and approved by .
the Park and Rec Board.
.
Mr. Russell said the oak woodland issue is not a new one. It was addressed in the AUAR and
mitigation pIan developed for the annexation area, an open space survey and the city's
Comprehensive Plan.
Meg McMonigal, Stillwater Township planner, summarized comments Stillwater Township
submitted regarding the woodlands. The township's position is that the city should take a second
look at preserving the oak woodlands.
Greg Kopitschke of Westwood Professional Services said the intent is to replace lost trees in
multiples. Best management practices will be used during construction in order to protect trees.
A well-managed forest is a benefit to the developers, too, he stated.
David Francis, Stillwater Township supervisor, asked about cuI de sac I and whether 240 trees
would be lost due to construction of the cuI de sac in the proposed location. He called upon the
city to minimize the 10ss of the natural resource and to identify exact numbers before clearing
any trees. Mr. Tompkins said developers would attempt to have a more detailed survey of the
trees completed prior to the Jan. 28 meeting ofthe Joint Planning Board.
Mr. Fontaine opened the meeting to public comment.
.
Laurie Maher, 3018 Marine Circle, asked why the removal of trees was being allowed to happen
given the city's Comprehensive Plan, Forest Protection Ordinance and the AUAR. She
questioned whether bluffline setback requirements were being met. She asked whether the trails
would be paved or of a natural material, preferring the passivelnatural trails. And she spoke in
favor of minimizing the number of docks.
Paula Kroening, 72nd Street, noted she grew up on the property that makes up the Liberty on the
Lake development. She suggested a "distorted picture" of the woodlands is being presented. In
reality, she said, some of the trees are diseased and should be removed in order to protect the
healthy specimens.
John Baer, 812 Sixth Ave. S., asked if bluffline contours had been prepared and whether there
would be any independent verification of slope calculations. He also noted that the city's open
space survey indicated residents were in favor of supporting open space preservation with their
"pocketbooks. "
Don McKenzie, 12620 72nd St. N., spoke of a safety concern if 72nd Street remains open; he
called for the closure of the street from Mid Oaks to the first driveway to the north. Mr. Van
Wormer reiterated the 72nd Street issue needs to be done in conjunction with the future
development of adjacent properties. Through traffic has been eliminated, he said.
.
Dean Hansen, no address given, an entomologist, urged the city to preserve the oak savannah. He
said that removal of trees involves the whole ecosystem and will destroy the "forest."
Sherrie Buss of Bonestroo, Rosene and Anderlik, who worked on the AUAR and mitigation .
plan, said there are three mechanisms for protecting the woodland: woodland protection
regulations which the state of Minnesota does not have; the city's Forest Protection Ordinance;
and outright purchase of the land. Buss said if the city enforced its Forest Protection Ordinance,
it would meet the spirit of the AUAR. The AUAR also recommends voluntary protection
measures by the landowners. She noted that a study of the area showed the woodlands to be of
variable quality, with the presence of some exotic, invasive species.
Mr. Wald asked how many of the trees were diseased. Robert Kroening said quite a few of the
trees along the north side of the woodlands are diseased; he also noted the woodlands consists
primarily of red oaks which have a tendency to become hollow without pruning and proper
maintenance.
David Johnson, Stillwater Township Supervisor, asked for a clarification of plans for 62nd Street.
He said there was a commitment in the orderly annexation agreement that the street would be
terminated before development occurs. Mr. V an Wormer said the plans are to eliminate through
traffic with the placement of a cui de sac at the end of Long Lake; it is up to the city to decide on
the timetable for construction, he said.
Mr. Fontaine closed the public hearing.
Mr. Russell reviewed the zoning districts and ordinance text amendments. He pointed out that
the design guidelines are guidelines, not requirements, that developers are being asked to use in
preparing final design for approval.
.
Mr. Herbst objected to language in the proposed zoning text which states front facing garages
"shall be" setback at least six feet from the front wall or porch line of the house. Imposing such a
requirement on every home takes away creativity, limits choices for consumers and drives up the
cost of construction, he stated.
Mr. Kopischke expressed a concern regarding the rear yard setback in the lakeshore residential
district as being 85 feet from the ordinary high water (OHW) mark. He said developers had been
planning based on the DNR standard of 75 feet from the OHW. He also stated a frontage
requirements of at least 30 feet in all of the zoning districts will require additional infrastructure.
Mr. Putnam reiterated the concern about requiring the garage setback for all homes, rather than
having that as a guidelines. He also expressed concern about the 85 versus 75 foot setback from
the OHW, and the minimum lot depth of 170 feet in the lakeshore residential district. He also
questioned the maximum height of 28 feet in the cottage residential district.
Mr. Tompkins spoke against regulations that become so restrictive as to affect the marketability
of the property. He asked for time to develop guidelines to present to builders. Charles Cudd
stated that the developers need more flexibility than the proposed ordinances provide.
Roger Tomten of Tomten Environmental Design briefly addressed the garage issue. Mr. Zoller
noted the Planning Commission "bought into" the neo-traditional design and made concessions
.
.
to developers on a number of issues - lot size, street widths, etc. The zoning ordinances provide
some protection that the developers follow through on their initial proposals, Mr. Zoller said. Mr.
Russell agreed that the city needs some guarantees that it will get the type of development it
wants.
Mr. Valsvik said developers were asking for a little more time in order to protect the
marketability of the property, and called for some "give and take" on the concerns raised. Mr.
Tompkins noted that both the Liberty on the Lake and The Legends developments are phased
projects and suggested that the city does have some leverage if the developers haven't
demonstrated good faith in the first phase ofthe projects.
Len and Becky Feely, 1347 McKusick Lane RoadN., spoke on behalf of the developers, as did
Steve Keister of Keister & Keister Insurance, Stillwater.
.
It was the consensus of members to move forward with the understanding that staff and the
developers meet in an effort to address the concerns raised. Mr. Valsvik, seconded by Mr.
Rheinberger, moved approval of a resolution to adopt ZAT/98-1 Zoning Ordinance Text
Amendment establishing development regulations for a new Lakeshore Residential District,
ZAT/98-2 Zoning Ordinance Text Amendment establishing development regulations for a new
Traditional Residential District, ZATI 98-3 Zoning Ordinance Text Amendment establishing
development regulations for a new Cottage Residential District, and ZAT/98-4 Zoning Text
Amendment establishing development regulations for a new Townhouse Residential District.
Motion was made with the understanding that staff and developers meet to address the issues
raised in the discussion. Roll call vote taken: Mr. Rheinberger, yes; Mr. Zoller, yes; Mrs. Bealka,
yes; Chairman Fontaine, yes; Mr. Hultman, yes; Mr. Valsvik, yes; Mr. Wald, yes.
Mr. Rheinberger, seconded by Mr. Wald, moved approval of a resolution adopting ZAM/98-1
Zoning Ordinance Map amendment rezoning lands on the west side of Long Lake, Lakeshore
Residential District from Agricultural Preservation, ZAM/98-2 Zoning Map Amendment
rezoning lands Traditional Residential District from Agricultural Preservation, ZAM/98-3
Zoning Map Amendment rezoning lands Cottage Residential District from Agricultural
Preservation, ZAM/98-4 Zoning Map Amendment rezoning lands Townhouse Residential
District from Agricultural Preservation, and ZAM/98-5 Zoning Map Amendment rezoning lands
Village Commercial from Agricultural Preservation. Roll call vote taken: Mr. Rheinberger, yes;
Mr. Zoller, yes; Mrs. Bealka, yes; Chairman Fontaine, yes; Mr. Hultman, yes; Mr. Valsvik, yes;
Mr. Wald, yes.
Mr. Valsvik, seconded by Mr. Wald, moved approval of Resolution 98-1 approving planned unit
development and preliminary plat for Legends of Stillwater, Cases PUD/97-69 and SUB/97-68
and Resolution 98-2 approving planned unit development and preliminary plat for Liberty on the
Lake, Cases PUD/97-70 and SUB/97-71. In the discussion, Mr. Valsvik called for a survey
regarding the quality of the woodlands on the two properties. Roll call vote taken: Mr.
Rheinberger, yes; Mr. Zoller, yes; Mrs. Bealka, yes; Chairman Fontaine, yes; Mr. Hultman, yes;
. Mr. Valsvik, yes; Mr. Wald, yes.
Mr. Zoller suggested going record favoring the alternative of allowing one dock per every two .
lots; he made that in the form of a motion. Mr. Hultman seconded the motion; motion carried
unanimously. Mr. Herbst said the developers will establish guidelines for the docks, including
size, building materials, etc.
Mr. Wald moved to adjourn at 11:30 p.m.
Respectfully submitted,
Sharon Baker
Recording Secretary
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.
04-19-1900 08:25PM
FROM 813 793 6473
TO 15124308809
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Februaxy Z. 1993
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Honorable Mayor and Men1~ of the Stillwater City Council
City of Stillwater
Z16 N. 4th St.
Stillwater, MN 55082
",BY FAX. 612-430-8809
Dear Mayor and Member$ of the Council:
We have owned and farmed our land for over 31 years. We have lived in the Township,
raised Ol,Zt family, and have been stewtrd$ of the land durin&~_ man)' years. Most
importantly, we have always been proud to say we are 'from Stillwater. The farm never
provided fully for our family and at times both or us' needed to work full time to augment
our income to raise our family.
.
When it came time to sell our farm, it was important to 1,1& to se1~ a community
developer who would continue the tradi~~.of good land stewardship and had a strong
history of maintaining the ba1ance.~~ting new nelghborhoods and protecting our
natural resources. For over~.5,,~emtom has had. such a reputation''8nd we selected
them to acquire our land. Weare pleased with thar plan, The Legends of Stillwater,
. ~~.
We are now greatly disturbed about the emotionalsta.teroents and non-factual information
being cirou1ated about 2!P' land and our trees---.,i~ have 'Carefully reviewed the plans
$Ubmitted and know that The Legends or Sti11~,er is. and \"/ill be, in fun compliance with
the spirit and the intent of all Of the ordinances relative to our property.
We are confident that the City CounoU will fully understand the facts of'The Legends of
Stillwater plan and will ignore th. unfounded statements about our land and oUr trees and
will approve The Legends of Stillwater,
Sincerely,
Do Staloch
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Dear Mayer of Stillwater and City Council members,
I extend to you congratulations and appreciation for the near completion of two of the
city's most recent improvement's, the city's annexation and the new Rutherford
School.
The school, I believe, will be the envy and model of education State -wide. It is a
beautiful facility as well as being on the cutting edge in teaching advancements. My
children have had the privilege to have Bernie Andersen as their principal since
kindergarten and I believe in the concept of the new school and it's highly awarded
Prinicipal.
As for the annexation, I, like many others see it as a very positive addition for the local
economy. From building material suppliers to local bankers, from those in the building
trade to local merchants, this will have immediate as well as long-term economic
benefits for the community. I have followed the annexation process and I appreciate
all the time, energy and thought that has gone into the many environmental studies on
the impact of developing this area. I have seen some of the plans for developing the
area, and I think they show imagination and diversity not found in many new
developments in the surrounding communities.
Speaking as one who was raised in Stillwater and now raise my own children here, I
have a deep appreciation for the beauty of our city, with it's beautiful, unique old
houses and tree lined streets.
.
So many new developments are aesthetically boring, ( with houses consisting of one or
two styles and all the same basic size and color), as well as being environmentally
lifeless.
I like the idea of eclectic neighborhoods with a wide range of homestyles, lots of
varying size and character ( lakeshore, lake view, wooded, smaller less maintenance J,
and price range reflecting these options. Old Stillwater is a perfect example of this and I
think it is part of the charm appeal of Stillwater.
I feel it is time to move forward with existing plans and allow people to move forward
with plans for building their dream in Stillwater. If even a portion of the proposed lots
are eliminated from the projects it will eliminate some potential homeowners from
building in these areas either due to increased cost or removal of wooded lots. The
People buying wooded lots are not buying them to cut them down, but because they
appreciate the privacy and nature they offer.
Sincerely,
J.u1Cl
5*,&)d d-
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.
February 6,1998
City of Stillwater
4th Street North
Stillwater, MN 55082
RE: Annexation
Dear City of Stillwater Council members,
First of all we would like to say we feel Stillwater is moving forward in positive directions
direction towards improvement and growth. We all appreciate the time and energy that
have gone into the project so far. We all realize the annexation is a difficult, lengthy
process, but we need the expansion to increase our customer base and sustain our
businesses.
From the beginning, we have been promised the additional residential neighborhoods, but
all we have seen is the delays. We understand the care and time that has been taken to
insure an environmentally sound position with no residual problems in the future, but we
feel now is the time to move forward, and by working together make the community a
. better place.
Concerned Merchants,
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.
.
Mayor Jay Kimble
216 N. 4th Street
Stillwater, MN. 55082
February I, 1998
Dear Mayor Kimble;
Thank you for your efforts to save one of the last remaining stands of 100 year old oak forests in
Washington County. I am referring to the 40+ acre woodland on the west side of long lake. We have had
the pleasure of enjoying this natural oasis for over ten years. I imagine few of those making the decisions to
destroy this natural treasure have even taken the time to walk it. Deer, raccoon, red wing black birds,
beaver, pileated woodpeckers are just a few of the inhabitants of the forest and surrounding lake. Ferns and
wildflowers dot the forest floor and it is certainly something to save.
I am saddened to think that a natural treasure that has survived for over 200 years will be destroyed during
our guard. Many similar treasures that have not survived in other communities have been sorely missed.
With the destruction of so many of nature's gems, I urge you to save this forest. I know that I would
support raising taxes to save this land from development. Stillwater could certainly use a park that was
more than barren grass and a few swing sets. I would volunteer to help start a group to purchase this land
from the developer. Please contact me if I can be of assistance.
.
Sincerely,
,~0
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'~:t & Bobbie En~e
2916 Marine Circle
Stillwater, MN. 55082
Phone (612)430-1921
.
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Mayor Kimble and
City Council
City of Stillwater
February 3, 1998
Via fax
Gentlemen,
I urge you to consider the loss of the Historic Long Lake Forest before passing on the
development plans. Woodbury, Lake Elmo, and Marine have already moved to preserve historic
open space. We should, too! Maybe it is time to set aside our lumberjack heritage Preserving
more than currently planned is the right thing to do for future generations.
Last year several of us met V\o1th the developers and landowners to ask that they. consider the
forest in their plans. I feel that Dan Herbst has shown good faith in dedicating a portion as park.
However, the Cudd team makes no pretense about preserving any portion and intends to build on
every available acre. Some maintain that the woods are of marginal quality. However, the DNR
has confmned tpat they are equal to most others in the metro area, and can prosper if better
managed.
It is desirable to preselVe all of the forest, but very difficult to do so this far into development
planning. Therefore I propose the following alternative to the current plans:
. Require that the Cudd development remove the cut-de-sac and homes from the SE corner of
the property line with Staloch. Have Cudd dedicate as park a pie shaped wedge of 3-4 acres
that is contiguous with the portion being oreserved bv Dan. The additional acres would
allow preservation of approximately 10010 of the current forest.
. Manage the resultant park as a natural site with walking paths and minimal disturbance. Do
not let it become a haven for dirt bikes, forts, and encroachment. The developers have a role
to play in setting the expectations of prospective buyers and their children.
. Require that the new development, maintain a "natural. unmowed" zone from the Lakeshore
to 100 feet back. This should be done through a permanent easement rather than covenants.
Covenants are meaningless contracts because only the parties to the covenant can enforce
them; they can be changed/dissolved by a majority vote of the parties; and by Minnesota law,
they can last no longer than 30 years.
. Require that the path aloni the shore should be for walking only. and never be paved. Once
paved, it will open the way to wheeled traffic that requires wider paths for safety, potential
vandalism, and 24-hour use. Remember this path runs through people's yards. If service
vehicle access is needed then put in crushed rock. Eventually, the City can build a similar
walking system on the 50+ acres that Orin Thonlpson dedicated as park.
. Consider now how the Gadient portion of the historic woods can be preserved, rather than
waiting until developers are involved and the project is far along.
Please consider these suggestions. Your votes will determine whether an irreplaceable piece of
history remains for future generations, ....
~~IY,
~~
Lee Miller
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Soon it will no longer exist! '. ,
This 40 acre woodland was idegtified by the DN~ in its
exhaustive survey of the.County/andmarked fof,':~;,',',. .
, . . " ~. C'C ".' '., " t .- '."'. "
preservation. The StiJIwater Op'~n Sp,a~~9~)JJiri1.itte(and.
the local chapter pfthe~~err3; GNbha\(e c!illedfor
p~es~tyil}g',~ifji~Wq~~~~~g~ Y~P~W;~~~~.Q~rce:: E'Ie~.~e. .'
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Lq!\g=~~e,:mJt~~~r?1~9io.~~ thi:~ .. :~sol!rc~~:~,8_;~.~~:~f '.
few.r~I?J!:llfl19g .~~~ ,S3!!.ad.9p;i tlie y~nj,s.p~ e:sp'yn~~r~ ;""'.>.~\ ~.
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housing can preserVe,'aJar g?~t~r f1~..oLthisl9~e$t;! ;" ; . '.
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If 'you believe the ~ity Sh6uid'makec'e\r~9' eif?~t ~o~a~e ~this
forest contact Mayor Iqmble (439-6~,21).3nr;l your: .: ~'_.,
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Council member and tell tbe~ so!. you should also attend
the Feb. 3rd 7PM Council mqeting to 'voice your \vi~hes.
:,4
The bulldozers are ready to.move!! Only public out-cry
can save this historic woodland and wildlife sanctuary for
your children and grandchild~en. Call now and be sure to
attend the Council meeting ~n Feb. 3.
.+- :
.
Call 439-7102 for info, ,or to volllntc\ryollr help.
.
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438' STILLWATER, MN 55082
TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO:
Steve Russell, Stillwater City Community Development Director
David T. Magnuson, Stillwater City Attorney ~ y/
February 3, 1998
FROM:
DATE:
SUBJECT:
Applicability of City Bluffland, Shoreland and Slope Ordinances
You've asked for clarification with regard to the differing standards found in the Shoreland, Bluffland
and Slope Ordinances of the City and which of the standards control establishing a new standard for the
new zoning districts in the expansion area.
As you know, the Orderly Annexation Agreement provides that "before any official control (such as a
zoning ordinance) takes effect in the expansion area, it must be certified for adoption by the City/Town
Joint Planning Board." This means that unless approved by the Joint Board, no official controls are in
effect for the expansion area. Currently the only zoning standard that has been approved by the Joint
Board is the Agricultural Zoning District that all of the land was put into once it became part of the City.
Accordingly, the City is free to develop any reasonable new standard for the expansion area if it can gain
approval of the Joint Planning Board. With regard to the current City ordinances, the Bluffland
Ordinance pertains to the St. Croix River and the shore land and bluffland adjacent with the river. This
Ordinance is consistent with both Minnesota DNR and Wild Rivers rules and applies only in the
Riverway District.
The Shoreland Ordinance was intended to apply to any area defined as shore land within the City and in
my view, are the standards that should be applied when developing new zoning ordinances in the
expanSIOn area.
The 1997 Ordinance with regard to steeply sloped areas was adopted specifically for the ravines of the
City since no other standards were in place because the ravines were not "shorelands" nor were they
"blufflands" within the meaning of our ordinance. The steeply sloped ordinance would have no current
effect in the expansion area, first of all, because it was intended to apply to the ravines of the City but,
more importantly, it has not been certified as an official control that is in effect in the expansion area.
DTM/ds
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE B VILDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464 . TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO: Mayor, City Council and Staff
"..........
FROM: David T. Magnuson, Stillwater City Attorney ~
DATE: February 3, 1998
SUBJECT: Opinion on Possible ConflictofInterest
Tonight the City Council is being asked to vote on the rezoning of property within the Orderly
Annexation Area. Approximately one-half (~) of the property effected is owned by CPDC, a
Minnesota corporation, who purchased the property from Robert and Paul Kroening. One of the
potential builders that will be buying lots from CPDC is Charles Cudd and Company and it has
been revealed that Councilman Cummings' wife, Ann, has from time to time worked for Charles
Cudd part-time as a hostess on open houses, especially during the Parade of Homes. A citizen
has asked whether this interest disqualifies Councilman Cummings from voting on the rezoning.
With regard to zoning matters, the leading case in Minnesota is entitled Lenz v. Coon Creek
Watershed District, 278 Minn. 1, 153 NW2d 209 (1967), The Court held that the interest must
be a direct interest in the outcome and that the factors that must be examined to determine
whether the interest is disqualifying is 1) the nature of the decision; 2) the nature of the pecuniary
interest; 3) the number of officials taking part in the decision; 4) the need to have interested
persons make a decision; and 5) the opportunity for review. In the Lenz case, the Court applied
to the test to whether owners of land who would be benefitted from an improvement due to an
increase in market value would be disqualified from voting on the Watershed District
improvement. The Court held that the interest of these watershed managers was not significantly
direct to disqualify them.
With regard to the present issue, Charles Cudd and Company is not an owner of the land in
question but is rather, a potential builder who is expected to buy lots from CPDC within the
newly rezoned area. Further, it is not Councilman Cummings who shares a financial relationship
with Charles Cudd and Company, it is his wife. Her interest does not appear significantly direct
to disqualify Councilman Cummings from voting on the rezoning. It is my opinion that he may
participate in the zoning decision.
DTMlds
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MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET · SUITE #202 . P.O, BOX 438 . STILL WATER, MN 55082
TELEPHONE: (612) 439-9464. TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO: Mayor, City Council and Staff
FROM: David T. Magnuson, Stillwater City Attorney
DATE: January 30, 1998
SUBJECT: Prohibition of Development in Woodland
State law allows cities to require "a reasonable portion" of a subdivision for public streets,
utilities, storm water drainage and holding ponds. In addition, a city can require either a
"reasonable portion of the subdivision or the cash equivalent for parks, trails wetlands or open
space" .
Land owners have increasingly challenged city land use regulations on the basis that the city's
actions constitutes a "taking" oftheir property. This is based on a constitutional prohibition
against the government taking property without just compensation. In the Land Use context it is
called a "regulatory taking" because the government is not physically taking the property for its
own use.
The Unites States Supreme Court has issued a number of opinions in recent years which have
attempted to define when a "taking" occurs. First of all, the regulation must be reasonably
necessary to accomplish a legitimate State purpose and secondly, there must be an essential
nexus or connection between the condition imposed by the government and the burden which the
development would cause.
Even if there is a legitimate public purpose, such as protecting woodlands in a leaf canopy, if the
regulation denies the owner all economically beneficial or productive use of the land, there is a
taking. If there has been a taking, the govemment has to pay for damages incurred by the
landowner during the time that the unconstitutional regulation was in effect.
Mayor, City Council and Staff
Page 2
January 30, 1998
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Our Park and Trail Policy requires the dedication often percent (10%) of the gross area of the
property being subdivided or cash in lieu of land dedication and this flat ten percent (10%)
requirement has been sustained by the Minnesota Supreme Court provided that the landowners
are entitled to challenge the percentage requirement on a case by case basis. To require either the
dedication of forest beyond the ten percent (10%) requirement or the set aside of this area by
easement that exceeds the percentage permitted by our Ordinance would be on very touchy
ground.
The other factor, with regard to this development, is that when examining the validity of an
exaction requirement such as a dedication requirement, the government must prove a "rough
proportionality" that the "required dedication is related both in nature and extent to the impact of
the proposed development". The argument in this case is not that the woods are needed for the
residences of the new subdivision but, on the other hand, that the woods should be dedicated for .
the benefit of the community as an Oak Savannah remnant of historical significance.
DTM/ds
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MEMORANDUM
TO:
Mayor and City Council
FR:
Steve Russell, Community Development Director
DA:
January 30, 1998
RE:
RESULTS FROM JANUARY 26TH PLANNING COMMISSION MEETING AND
JANUARY 28TH JOINT BOARD MEETING REGARDING EXPANSION AREA
PLAN REVIEW
Background
You have in your packets staff reports on zoning amendments, planned unit development
applications and preliminary plats for the Liberty on the Lake and the Legends projects. The
Planning Commission and Joint Board both held public hearings last week to consider the
requests. Below is a brief summary of the meetings and actions taken.
Planning Commission
The Planning Commission received the project presentation from the developers and staff.
Public comments expressed concern for the projects impacts on the 45 acre oak woodland and
shore and slope setback. The developers expressed concerns regarding the proposed zoning
setback requirements particularly the off set between garage and house setback.
This public hearing culminated two years of plan development review by the Commission. The
Commission recommended the zoning ordinances for approval. They felt that the front yard
setback issues needed further discussion and consideration but felt that could occur between
Council's first reading and second reading approval of the zoning ordinance. The Commission
passed resolutions approving the PUDs and subdivisions with conditions of approval (resolutions
attached) and recommended the zoning ordinance amendments for Council adoption.
Joint Board
The Joint Board met Wednesday, January 28th and held a public hearing on the zoning
amendments, planned unit development and preliminary plat applications. The Board was
presented the project by staff and the developers and heard public comment. Most public
comment expressed concern for the development impact on the oak woodland. Other comments
expressed concerned for the 85 foot lake setback, increased traffic on 62nd Street North, setbacks
from slopes. Comments from the Township Planners were presented regarding preservation of
woodland (attached).
After hearing the public comments and discussing the project with the developers, staff and the
public, the Joint Board continued the items until after the Council meeting of February 3, 1998
(the orderly annexation agreement requires that the Joint Board certify the project). The Joint
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Board will convene after the Stillwater City Council meeting to consider the Council action and
possibly certify the project. .
Additional Information
Staffhas met with the developers since the Commission and Joint Board public hearings. The
developers hired a forester to more specifically evaluate the oak woodland. The results will be
presented at meeting time. A detailed slope survey was conducted to make sure subdivision lots
met setback requirements. The Echo Green area in the Liberty Project was reviewed to see if a
different design could have less impact on trees, the wetlands and fit better with the topography.
Based on the study the following additional conditions are recommended for Liberty and
Legends Project approval.
Liberty
1. Alllot building envelopes shall meet slope setback requirements before final plat approval.
2. The Echo Greens development area shall be restudied. before final PUD approval to see if a
residence can reduce tree removal, minimize wetland impacts and reduce grading and land
alterations.
3. Final landscape plans shall be submitted as a part of final PUD approval showing private
landscaping in additional to street trees.
4. The subdivision improvement plans road, sidewalk and utilities shall be reviewed by a
forester to minimize impacts.to trees.
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5. Street and access issues raised in Glen Van Wormer's letter of 1-27-98 shall be addressed
before final plat approval.
6. Before Phase II PUD and subdivision approval, the Phase I project design shall be reviewed
to see if the design guidelines desired effect is achieved or design modifications are needed.
Legends
1. Final1andscape plans shall be submitted before final PUD approval showing private
landscaping in addition to subdivision required street trees.
2. The subdivision improvement plans (road, sidewalks and utilities shall be reviewed by a
forester to minimize impact to trees.
3. Street and access issues raised in Glen Van Wormer's letter of 1-27-98 shall e addressed
before final plat approval.
4. Before Phase II PUD and subdivision approval, the Phase I project design shall be reviewed
to see if the design guidelines desired effect is achieved or design modifications are needed. .
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RESOLUTION NO. 98-1
RESOLUTION APPROVING PLANNED UNIT DEVELOPMENT AND
PRELIMINARY PLAT FOR LEGENDS OF STILLWATER, 155 LOT
DEVELOPMENT, LOCATED DIRECTLY NORTH OF
62ND STREET AND WEST OF LONG LAKE
(Cases PUD/97-69 and SUB/97-68)
WHEREAS, the City of Stillwater Subdivision Ordinance, chapter 31.06 of the
City Code does provide procedures and requirements for City review and approval of all
subdivision within the City of Stillwater; and
WHEREAS, the City Zoning Ordinance, Chapter 31, does provide procedures
and requirements for City review and approval of Planned Unit Development; and
WHEREAS, the City of Stillwater has recently, December 1995, adopted a new
Comprehensive Plan containing land use policies for the future development of the City
Expansion Area; and
WHEREAS, the Comprehensive Plan provides a phasing schedule review
process and growth rate contained in the Orderly Annexation Agreement providing
direction for the planning of development in the City of Stillwater Expansion Area.
WHEREAS, the City Zoning Ordinance as amended for this area provides 10t
size and dimensional requirements for this residential subdivision; and
WHEREAS, the Legends of Stillwater Subdivision is a part of the Legends of
Stillwater Planned Unit Development; and
WHEREAS, an Alternative Urban Areawide Review (AUAR), environmental
review, has been prepared with a detailed mitigation plan for the Legends of Stillwater
project and the proposal as conditioned incorporates AUAR mitigations; and
WHEREAS the City of Stillwater Planning Commission, Parks Board and Joint
City/Township Planning Board have held several workshop meetings open to the public
over the past year, the most recent being December 17, 1997; and
WHEREAS, the Stillwater Parks Board recommended the subdivision for
approval based on the Parks Plan and park and trail dedication proposed and approved by
the Board dated November 24, 1997; and
WHEREAS, the project as proposed and conditioned is consistent with the City
Comprehensive Plan, Zoning Ordinance and Orderly Annexation Agreement; and
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WHEREAS, the Planning Commission did hold a duly advertised public hearing
on January 26, 1998, where public testimony, the developer proposals and staff report
were considered and discussed.
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NOW THEREFORE BE IT RESOLVED, that the Stillwater Planning
Commission finds the Planned Unit Development and Preliminary Plat Subdivision
request as conditioned consistent with the Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance, Orderly Annexation Agreement and AUAR and further is in the
general public interest and recommends Planned Unit Development and Preliminary Plat
approval by the City of Stillwater City Council.
Adopted thiS&~ day orw; _ ~ . .' _
~/~B~~
hair, Planning CommIssion
ATTEST:
Secretary
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RESOLUTION NO. 98-2
RESOLUTION APPROVING PLANNED UNIT DEVELOPMENT AND
PRELIMINARY PLAT FOR LIBERTY ON THE LAKE, 350 UNIT
DEVELOPMENT, LOCATED DIRECTLY SOUTH OF
COUNTY ROAD 12, EAST OF COUNTY ROAD 15
AND WEST OF LONG LAKE
(Cases PUD/97-70 and SUB/97-71)
WHEREAS, the City of Stillwater Subdivision Ordinance, chapter 31.06 of the
City Code does provide procedures and requirements for City review and approval of all
subdivision within the City of Stillwater; and
WHEREAS, the City Zoning Ordinance, Chapter 31, does provide procedures
and requirements for City review and approval of Planned Unit Development; and
WHEREAS, the City of Stillwater has recently, December 1995, adopted a new
Comprehensive Plan containing land use policies for the future development of the City
Expansion Area; and
WHEREAS, the Comprehensive Plan provides a phasing schedule review
process and growth rate contained in the Orderly Annexation Agreement providing
direction for the planning of development in the City of Stillwater Expansion Area.
WHEREAS, the City Zoning Ordinance as amended for this area provides lot
size and dimensional requirements for this residential subdivision; and
WHEREAS, the Liberty on the Lake Subdivision is a part of the Liberty on the
Lake Planned Unit Development; and
WHEREAS, an Alternative Urban Areawide Review (AUAR), environmental
review, has been prepared with a detailed mitigation plan for the Legends of Stillwater
project and the proposal as conditioned incorporates AUAR mitigations; and
WHEREAS the City of Stillwater Planning Commission, Parks Board and Joint
City/Township Planning Board have held several workshop meetings open to the public
over the past year, the most recent being December 17, 1997; and
WHEREAS, the Stillwater Parks Board recommended the subdivision for
approval based on the Parks Plan and park and trail dedication proposed and approved by
the Board dated November 24, 1997; and
WHEREAS, the project as proposed and conditioned is consistent with the City
Comprehensive PIan, Zoning Ordinance and Orderly Annexation Agreement; and
WHEREAS, the Planning Commission did hold a duly advertised public hearing
on January 26, 1998, where public testimony, the developer proposals and staff report
were considered and discussed.
NOW THEREFORE BE IT RESOLVED, that the Stillwater Planning
Commission finds the Planned Unit Development and Preliminary Plat Subdivision
request as conditioned consistent with the Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance, Orderly Annexation Agreement and AUAR and further is in the
general public interest and recommends Planned Unit Development and Preliminary Plat
approval by the City of Stillwater City Council.
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Adopted this ~ h day of
ATTEST:
Secretary
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Chair, Planning
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4:30PM
MCCOMBS FRANK ROOS
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P. 2/4
. Stillwater Township Comments on Annexation Area Developments
Liberty on the Lake and The Legends of Stillwater
Review Qf Annexation AreaDeve[ormtent PlIms
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Under the Orderly Annexation Agreement between the City of Stillwater and Stillwater Township, the
Joint Board v.-ill ~eview and comment on the consistency of any development application witl the
City's Comprehensive Plan and Orderly Annexation Agreement." Stillwater Township provides
comments via the Joint Board process.
~l (omments
The development area contains a significant, and mature oak forest along Long Lake. There are many
very large oaks that are in the area to be developed. The trees range in size from 13" to 26". It would be
a very long time before replanted trees would teach that size and proportion. A much closer look needs
to be taken to see how these trees can preserved, as they comprise a major natural resource on the site.
All of the forest resource and its associated qualities may be diminished greatly if special care is not
taken to nrotect the woodland.
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Stillwater Township strongly recoro,\nends that the City consider eliminating some of the housing lots in
the most heavily wooded areas. The area that could better be preserved is the southeastern portion of
.iberty and the cul-de-sac shov.-'n as "Street 1" in the Legends. .
In addition, wooded area and lots can be untouched during major grading, and individually graded for
homes following a forester's review. Home.s located in woodland areas should be designed individua1ly~
to fit into the forest and remove as few trees as possible. A Forester ca."! review sites \lrith de....elopers to
detetmine how to build and remove as few trees as possible.
L.wmb.
Approximately 240 significant trees (13" or larger) are located in the area where cut-dc-sac ''Street f'
and six (6) single furnily housing lots are proposed. By eliminating this street and only six (6) lots, a
large number of trees vvill be preserved.
"While all of the 240 trees may not need to be removed for six (6) hoxr.es and a Gul-de-sac street,
removing some of them will be damaging to others and fragment the forest. The lots could potentially
be clustered in another area of the development in order to preserve more trees.
Although the tree preservation plan indicates some areas to be preserved, it is vague and does not note
how many and which trees \\111 be removed. It also does not state wha1 protection measures \\'ill be used
to ensure any remaining trees will have an opportunity for survival.
LiJgrty.
A tree survey was not included in the plans. If one was not completed, the City should require that the
eize and number of trees proposed to be removed be documented by a tree su."'Vey. A review of the
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MCCOMBS FRANK ROOS
location oflots should follow. Some lots may need to be eliminated in the southeastern comer, adjacent
to the Legends development, in order to better preserve the major oak trees in the forest
A tree preservation pIan should be submitted, to show specifically what is intended for the trees on the
site. It should also document what protection measures will be used to ensure any remaining trees will
have an opportunity for survival.
Consisterrcv with the City ofStUlwater Comprehensive Piau
Many of the aspects of the Liberty and Legends developments are consistent with the City's
Comprehensive Plan including: pedestrian scale streets, reduced street widths, landscaping, densities,
housing choices and public parks and trails.
However, as proposed, the City's policies relati.'1g to preserving woodlands are not being adhered to in
the developments:
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Character of Development 16
"The city shall make every effort to preserve heritage
trees and major groves or woodlands. "
Community Size, Shape,
Separation/Buffering
#8
liThe city strongly supports measures to preserve
natural resources and open space areas and maintain
the ateas unique natural and historic character. "
Community Size, Shape,
SeparationIBuffering
Program 6
"Prepare specific area plans. use the planned tmit
development process and development design
guidelines to recognize and preserve existing natural
resources and provide for future development. "
Natural Resources
#3
"The city shall identify and protect neighborhood open
space sites of aesthetic, recreational or natural
resources value in preparing neighborhood plans. "
Natural Resources
Program 9
"Require site specific design review when call for to
protect a sensitive natural resource. "
Natu,al Resource Objectives
In addition, the following are listed Natural Resource objectives of the Comprehensive Plan relating to
trees and woodlands:
"Preserve natural features including trees, __. "
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Jan. 26:1998'" 4:31PM
M~r"I~BS VDAVK RnG~
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No. 1273 ? 4/4
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"Protect significant tree stands. "
"Protect large trees and tree stands as amenities to the community and neighborhood"
"Protect significant woodlands and tree stands. ..
This oak forest is significant. It is important that the City recognize this importance to the Stillwater
area, and take steps to preserve the forest in accordance with the policies of the Comprehensive Plan.
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01i30/9& FRI 14:47 F~~ 612 490 2150
SEH
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MEMORANDUM
· Sr. PAt/l.. NN 0 "'fNNEAPOL.lS. MN [J Sr. CLOVD. MN 0 CHIPPEWA FALLS. WI 0 MAOfSON. WI 0 LAKE COUNTY. IN
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TO:
Steve Russell
Community Development Director
City of Stillwater
PROM:
Glen Van Wormer
DATE:
January 27. 1998
RE:
Stillwater. Minnesota
Annexation Areas
Legeo.ds and Liberty Developments
SEH No. A.STILL9802.QO
The Planning Commission meeting on January 26 began to culminate a number of transportation
issues which have been ~lated to the annexation area. Some have been studied relative to the
COIDpnlbensive Plan, annexation studies and spOclfiedevelopments. Some go back even funher. .
However. there are a number of issues which should be resolved in more detail as the two
developmentS proceed through the approval process and into the building stages. We should begin
to pull these loose ends together in some type of a schedllle and approval mode so that they don't
get overlooked or we end up not resolving something as well as possible. The following is a list of
those items which we are aware of and some comments on each.
62nd Street
With each development in the southwest corner of Stillwater. the 62nd Street residents expressed
concem over through traffic. They experienced a vel}' high volume of traffic during the County
. Road 5 bridge reconstruction at Highway 36. The concepts that have been put forth for a number
of years include a cul-de-sac and frontage road development. The frontage road will Connect
. Curvecrest Boulevard and County Road 5, loop along County Road 5 and Highway 36 and finally
connect to existing 62nd Street just east of Manning Avenue. The existing 62nd Street can be
disconnected on either the east end or the west end with a cul-de-sac. Past studies and discussions
between the Township and residents led to the west end as being the most preferred.
To make the connection now would require development of a cuI-dc-sac on the west end and <l
connection to either the frontage road or a temporary continuation of the ex.isting connection to
County Road 5. An option still remains to cul-de-sac the east end and retain the connection to the
west.
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01/30/98 FRI 14:47 FAX 612 490 2150
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SEH
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Steve Russell
January 27,1998
Page 2
The development of the Legends subdivision wi11 require some attention be paid to 62nd Street or
they will develop traffic on it. The development of the Bradshaw property and the connection of the
frontage road to Curvecrest Boulevard will also impact the timing of the 62nd Street changes.
We should look at scheduling some type of a ~eeting with the 62nd Street residents to permanently
approve some concept. We then need to work a schedule so that traffic problems are not allowed
to develop.
72nd Street
The traffic concerns for 72nd Street go back many years. It is a gravel road which allegedly is not
even platted or on public property. Traffic problems exist with the hill on Interlachen Boulevard to
the east and with the narrow curving alignment along the north side of the lake.
There are a number of concerns and considerations. The Liberty development has preempted 72nd
as any type of a through street, which is good. Major utiluation is the connection between the
Legends and Croixdale neighborhoods and betwe~ the Rutherford School and the Croixwood
neighborhood. Mr. MeKe~e has requested vacation of the street while others have indicated
desirability of keeping it as a connection.
The'DNR has some concerns over the impact of the road on the natural flow of drainage and this
needs to be considered. The utilization of it as a road has advantages as it does connect
neighborhoods and the schools. Removal9fit will force traffic onto County Road 12 to access
adjacent neighborhoods or the schoo1. However, maintaining the road will require some
improvements, consideration for pedestrians, potential paving or continued maintenlmce of gravel
road, and improvements to the curves and hills.
We should convene a meeting of the three residents not involved in the development, the Uberty
developers. the school district, Washington County and possibly the DNR to consider the advantages
and 4isadvantages of continuing it or vacating it. With the opening of the school next year, it
appears that sQme pedestrian traffic will begin to use the road as a connection to the school
playground area. This may force US to develop some overall plans in the future.
County Road 12 Access
The Legends developer has continually requested a right in! right out access to County Road 12
approximately 600 feet east of Manning A venue. The WashingtOD County staff has opposed this.
To date, the City has zemained neutral citing some advantages and disadvantages attempting to not
take a position. City staff needs to help the City Council make a final determination of support, non-
support, or no position. In addition, the City could suggest street changes to make the conunercial
area more viable given a lack of access at the requested 600 feet east of Manning Avenue.
01/30/98 FRI 14:48 FAX 612 490 2150
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Steve Russell
January 27, 1998
Page 3
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Street Systems Within the Development
The City has apparently approved the concept of Qarrower streets with some reservations. The City
is concerned about maintenance of the streets, snow storage, separation distances between
pedestrians and automobile traffic and other concerns. We have also expressed concern over some
of the design details including cul-de-sac widths, turning radii and others. The developers have
acknowledged some concerns and possibly ignored or not gotten around to taking care of others.
We should, prior to file plat approval, and continued deveiopment, resolve some of the issues in
mote detail. The City staff and SEH have been a little bit fragmented in communication with the
developer. We should as a staff and consultant reach an agreement on what is needed and convey
this to the developer and obtain the best possible plat. In addition, we need to consider the
installation of no parking provisions either as part of the initial development or as part of a future
installation. Finally the Round-about design needs to be fmalized.
We have tried to be supportive of the narrow street concepts, recognizing sidewalk, off-street parking
and Jow traffic volumes may make this possible. However, w~ need to be very careful that we are
not constructing some type of problem. We do not want to get to a point where preliminary approval
of the subdivision will begin to drive the details of design. .
We would. very much like io continue to help the City in resolving these lraflic Issues. We have a .
. considerable amount of background information and can probably assist in early development and
acceptance of solution~. Would you kindly advise us of how We can continue to be of assistance.
sab
c: Klaytoo EcIdcs, City Engineer
Dave Hahn, SBH
F:\I'RolllCmR.$\S'nu~ll3sIU.m
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MEMORANDUM
~o:
Planning Commission
Steve Russell, Community Development Director V
DA: January 23, 1998
FR:
RE: PHASE IEXPANSION AREA ZONING TEXT, MAP AMENDMENTS AND DESIGN
GUIDELINES (ZAT/98-1, 2, 3& 4 and ZAM/98-1, 2, 3, 4 & 5)
The Phase I expansion area is currently zoned Agricultural Preservation as an Urban reserve District.
The proposed text and map zoning amendments provide basic development standards regarding
permitted use, lot size, setbacks and in some cases require special use permit review or design review.
The purpose of these reviews is to make sure the intent of the development, to create unique, attractive
neighborhoods that incorporates many of the desirable characteristics of "old" Stillwater is carried out.
The proposed ordinances for the Lakeshore. Traditional. Cottage and Townhome Residential Districts
are similar to other residential districts used in the City of Stillwater with some exceptions. The design
guidelines provide desirable design detail and direction not appropriate for zoning regulations.
_he Lakeshore District required administrative design review for all lot development. This is called for
because of the sensitive nature of the shoreland area with its slopes, vegetation and protection for
erosion. Through administrative design review, these special site conditions can be reviewed and natural
resources protected. Through this review, it maybe necessary to modify a setback to preserve vegetation
or minimize site alteration and adjacent site development to topography.
All the residential districts have special setback requirements for the front ofthe residence and offset
between the setback for the residence and the garage. The Lakeshore and Traditional Districts require
the garage setback to be 6 feet back of the front wall or porch of the residence. Five feet is required for
the Cottage District. This requirement is to ensure that the project with all good intention does not end
up being a conventional garage dominant development. The developers have indicated that they are
interested in creating a neighborhood comfortable to the pedestrian with narrower streets and wide
boulevards. The de-emphasis of the auto and garage contributes to that pedestrian neighborhood feel so
common in the older Stillwater neighborhoods where garages are out of site.
The Traditional Residential Districts allows accessory dwelling units or home offices above the garage
with a special use permit and special design review. This is similar to the recently adopted RB, second
unit zoning ordinance. Also a limited number of duplexes are allowed in the Traditional District on a
larger than standard lot and with special design standards. Incentives are provided to help create
neighborhood like we have in the older parts of Stillwater where single family, duplexes and apartments
reside on the same street. A housing benefit of these incentives is to provide smaller lower cost housing
.nd for the changing smaller size housing demand.
The lot size requirements are 20,000 square feet, Lakeshore, 10,000 square feet, Traditional, and 6,000
square feet, Cottage. The Townhome District requires a lot area of 5,000 square feet per dwelling unit.
4'
The Phase I expansion area design guidelines describe the approach used by the city as directed in the
Comprehensive Plan for guiding development in "neighborhood". The purpose of the guidelines is to
help achieve a better quality of design that is typical of new standard conventional subdivisions. The
guidelines relate the public street scape (streets, land spaced boulevards and sidewalks) to the private
spaces (residential facade, proportions, detailing and location and design ofthe garage).
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The subdivision design includes narrower streets with generous 10 foot treed boulevards and 5 foot
sidewalks. The setbacks for the residences in all districts is reduced to bring the houses closer to the
street and help create a closer relationship between the private space and the public space. Street
detailing, curb design, concrete crosswalks and setback of sidewalk from street hClp create a comfortable
space for pedestrians.
As important as the street and right of way improvements, are the private lot improvements. Street
facades and garage locations are critical elements to creating a unique neighborhood. Garage location
and building facades create the personality and feel of the neighborhood. Are housing entries centered
and clearly designed? Are their porches to talk with neighbors and pedestrians? Does the house or
garage dominate the appearance of the lot? Guidelines address all of these design questions.
The Expansion Area Design Guidelines are not zoning requirements but show a clear intent that will be
reviewed as a part of final PUD approval process.
The following zoning ordinances are attached:
Text Amendments
Lakeshore Residential
Traditional Residential
Cottage Residential
Townhome Residential
Map Amendments
Lakeshore Residential
Traditional Residential
Cottage Residential
Townhome Residential
Village Commercial
ZAT/98-1
ZAT/98-2
ZAT/98-3
ZAT/98-4
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ZAM/98-1
ZAM/98-2
ZAM/98-3
ZAM/98-4
ZAM/98-5
Attachments: Zoning Map Amendments
Expansion Area Design Guidelines
Planning Commission Action
The Planning Commission recommended the zoning text and map amendments to the City Council for
approval (some concerns were expressed for lot setback requirements).
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ZONING ORDINANCE
LAKESHORE RESIDENTIAL DISTRICT (LR) REGULATIONS
Subdivision 11.b.
LR Lakeshore Residential District
1. Residential Buildings and Uses. In the Lakeshore District, the following buildings and uses
and their accessory buildings and uses are permitted:
a. Dwelling houses each occupied by not more than one family.
b. Parks, playgrounds and other open spaces areas.
2. Permitted Uses with Special Use Permits. In a Lakeshore Residential District, the following
buildings and uses and their accessory buildings and uses may be permitted by special use
permits:
a. Home occupations (see home occupation use permit regulations).
3. Accessory Buildings and Uses. Uses and buildings incidental to permitted or special
permitted uses shall be subject to the following regulations:
. a. All accessory structures shall meet the Shoreland Ordinance setback requirements for the
bluff and shoreline.
b. No retaining walls shall be constructed to create yard areas or sites for swimming pools.
c. No accessory buildings or uses shall be permitted that results in the cutting oftrees or
clearing of vegetation.
4. Development Regulations.
a. Area, setback and height regulations:
Provision
Single Family
1. Maximum building height:
Main building
Accessory building (garages)
2-112 stories and 35 feet
1 story and 20 feet
2. Minimum lot area
20,000 square feet
.
3. Minimum lot width
80 feet
1
4. Minimum lot depth
170 feet
.
5. Minimum yard requirements
Front yard House
Front yard garage (front facing)1
Front yard garage (side loading)
25 feet
32 feet
20 feet
6. Side yard
Interior
House
Garage
Comer
House
Garage
10 feet
5 feet
25 feet
25 feet
7. Rear yard (any building)
85 feet from OHW
8. Frontage Requiremenf
35 feet
5. Design Review. Administrative Design Review by the Community Development Director
shall be required for all permitted and specially permitted buildings or uses in the Lakeshore
District building siting. Grading, drainage, tree protection and erosion control measures shall .
be reviewed for each development site. '
IPront facing garages shall be setback at least 6 feet more than the front wall or porch line of the
house. House and garage setbacks are strongly encouraged to meet special design guidelines for
variety of garage types and locations (front loaded, side loaded and recessed) and front and
exterior side house elevations.
2Where two or more adjacent lots do not meet street frontage requirements, the driveways shall
be combined.
.
2
.
ZONING ORDINANCE
TRADITIONAL RESIDENTIAL DISTRICT (TR) REGULATIONS
Subdivision 11.c. TR Traditional Residential District.
1. Permitted Buildings and Uses. In the Traditional Residential District, the following buildings
and uses and their accessory buildings and uses are permitted:
a. Dwelling houses each occupied by not more than one family.
b. Parks, playgrounds and other open spaces areas.
2. Permitted Uses with Special Use Permits. In a Traditional Residential District, the following
buildings and uses and their accessory buildings and uses may be permitted by special use
permits:
a. Home occupations (see home occupation use permit regulations).
.
b. Accessory Dwelling Units are Permitted Special Uses in the TR District subject to the
following regulations:
1. Lot size must be at least 10,000 square feet;
2. May be located on second floor above the garage;
3. The accessory dwelling unit must abide by the primary structure setbacks for side and
rear setbacks;
4. The accessory dwelling must be located in the rear yard of the primary residence or be
setback from the front of the lot beyond the midpoint of the primary residence;
5. Off-street parking requirements for an apartment and single family residence (4
spaces) must be provided;
6. Maximum size of accessory dwelling is 800 square feet;
7. The application required Design Review for consistency with the primary unit in
design, detailing and materials;
8. The height may not exceed that of the primary residence.
c. Duplex accessory units are permitted special uses in the TR District subject to the
following requirements:
.
1. Minimum lot size is 12,000 square feet;
2. Garages shall be separated if street facing or on separate street fronts for comer lots;
3. The design of the duplex shall appear as a single family house;
4. The number of duplexes shall be limited by the applicant PUD for the subject
property;
1
5. Duplexes shall be located 200 feet apart;
6. The applicant shall require design review for consistency with Traditional
Neighborhood Design Guidelines;
7. Duplexes shall meet the development standards for single family structures.
.
d. Home office above garage located in rear yard
3. Accessory Uses. No more than two accessory buildings; one private garage and one other
accessory building, 120 square feet maximum shall be located on a residential premise.
.
8. Frontage Requirement2
35 feet
5. Design Review. Design Review is required for accessory dwelling units or duplex
developments subject to Traditional Development Design Standards.
IFront facing garages shall be setback at least 6 feet more than the front wall or porch line of the
house. House and garage setbacks are strongly encouraged to meet special design guidelines for
variety of garage types and locations (front loaded, side loaded and recessed) and front and
exterior side house elevations.
2Where two or more adjacent lots do not meet street frontage requirements, the driveways shall
be combined.
.
.
3
.
ZONING ORDINANCE
COTTAGE RESIDENTIAL DISTRICT (CR) REGULATIONS
Subdivision 11.d. CR Cottage Residential District.
1. Permitted Buildings and Uses. In the Cottage Residential District the following buildings
and uses and their accessory buildings and uses shall be permitted.
a. Dwelling houses each occupied by not more than one family and two stall garage
maximum (maybe one stall tandem).
b. Parks, playgrounds, greens and other open space area.
2. Permitted Uses with Special Use Permits. In a Cottage Residential District, the following
buildings and uses may be permitted by special use permits:
a. Home occupations (see home occupation use permit regulations).
3. Accessory Uses. No more than two accessory buildings, one private garage and one.
accessory building 90 square feet maximum shall be located in a residential premises.
.4. Development Regulations.
a. Area, setback and height regulations:
Provision
1. Maximum building height:
Main building
Garages
2. Average lot area (for PUD)
3. Minimum lot width
4. Minimum lot depth
5. Minimum front yard requirements
Front yard House
Front yard garage (front facing)l
Front yard garage (side facing)
. 6. Side yard
1
Single Family
2 stories and 28 feet
1 story and 20 feet
6,000 square feet
50 feet
NA
15 feet
20 feet
15 feet
Interior
House
Garage
Comer
House
Garage
5 feet
5 feet
.
15 feet
15 feet
7. Rear yard
House
Garage
25 feet
3 feet
8. Frontage Requirement2
30 feet
9. Driveway width maximum
12 feet
IFront facing garages shall be setback at least 5 feet more than the front wall of the house. House
and garage setbacks are strongly encouraged to meet special design guidelines for variety of
garage types and locations (front loaded, side loaded and recessed) and front and exterior side
house elevations.
2Where two or more adjacent lots do not meet street frontage requirements, the driveways shall
be combined. .
.
2
.
ZONING ORDINANCE
TOWNHOUSE RESIDENTIAL DISTRICT (TH) REGULATIONS
Subdivision 11.b.
TH Townhouse Residential District
1. Permitted Buildings and Uses. In the Townhouse Residential District, the following
buildings and uses and their accessory buildings and uses are permitted:
a. Single family residences.
b. Parks, playgrounds and other open space areas.
2. Permitted Uses with Special Use Permits. In a Townhouse Residential District, the following
buildings and uses and their accessory buildings and uses may be permitted by special use
permits:
a. Attached single family residences.
b. Home occupations subject to home occupation use permit regulations.
.3.
Development Regulations.
a. Area, setback and height regulations: .
Provision
Single Family
1. Maximum building height
2-1/2 story, 35 feet
2. Minimum lot area per unit
5,000 square feet
3. Minimum setback
Residence
Garage front facing
Garage side facing
20 feet
25 feet
20 feet
4. Minimum side yard setback
25 feet
5. Minimum rear yard setback
25 feet
6. Minimum setback between buildings
15 feet
.4.
Design Review. Design Review is required for all permitted and specially permitted
buildings or uses.
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"
. MEMORANDUM
.
.
TO: Planning Commission and Joint Board
FR:
Steve Russell, Community Development Director
~
DA: January 23, 1998
RE: LIBERTY ON LONG LAKE PLANNED UNIT DEVELOPMENT AND
PRELIMINARY PLAT REVIEW (PUD/97-70 & SUB/97-71)
Background and Proiect Description
The Liberty on Long Lake site was annexed by the City in October 1996 as part of the first phase
expansion. A portion of the site, 16 acres, was sold to the school district for an elementary
school. Since annexation and earlier during the Comprehensive PIan update, development
planning for the site has proceeded. Besides the school, the development provides sites for 350
residential units and 6.2 acres of Village Commercial. The project is comprised of 18 lakeshore
lots, 195 Traditional lots, 79 Cottage lots and 40 townhomes. The site is interconnected by an
extensive system of sidewalks and pedestrian paths. Liberty Parkway provides a major
transportation link between Heritage Square and Liberty Village (Village Commercial District).
The parks 13+ acres of parks and trails provided by the development are consistent with the City
park and trailway dedication requirements and recommended for approval by the Parks Board.
Analysis
At the December 17th public meeting and during project review to date issues regarding the
traffic circle, right turn commercial access off of County Road 12, DNR PUD open space and
dock requirements and slope setback issues have been raised. The attached letter from Marc
Putman of Charles Cudd Development provides additional information regarding the issues.
Ongoing discussions have continued between Washington County Public Works, the developer
and the City Traffic Engineer regarding the traffic circle design. A location and design has been
approved by the City's Consulting Engineer but the location may not meet Washington County
Spacing Standards. As of this writing, Washington County is reviewing the traffic circle and
right turn access location and design for comment (see attached letter from Washington County
Public Works). The right turn access will have to finally be approved by the County Board after
City review and approval.
Since the last Planning Commission/Joint Board meeting, staff has met with DNRand the
developers to better understand the DNR PUD requirements and to prepare an open space plan
that meets the requirements. The open space plan is sheet 30 of the Liberty on the Lake
proposed plans. Four grouped dock locations are provided to meet centralization of docks DNR
PUD requirements.
..
DNR approval of the open space plan and dock arrangement is necessary before final first phase .
PUD approval.
A Forest Management Plan has bene provided for the Legend Development. The draft plan
needs to be specifically applied to the Legends and Liberty Woodland site. Design review is
required for all lake shore lot development and deed restricts will limit development between the
lakeshore residence and the OHW mark.
The City Engineer has reviewed the project with the developer and many of the comments have
been incorporated in the revised plans. Additional comments are attached and made conditions
of approval.
Preliminary Conditions of Approval
The following conditions of approval will have to be met before the city grants final approval to
the PUD and final plat.
Conditions of Approval.
1. A Forest Management Plan for the Liberty Woodlands shall be prepared with City review
and approval by a qualified forester. The plan shall describe measures that can be taken by
the developer and new homeowner to protect the woodland.
2. All trails shall be 8 feet bitomious pathways and installed as part of Phase I subdivision .
improvements.
3. Street trees and site landscaping shall be installed as phased subdivision occurs or as public
improvements are made.
4. Street crossings along Liberty Parkway, Liberty Avenue, Rutherford Road, Pioneer Place
and Settlers Way shall be paved with concrete or marked in some other way acceptable to
the City.
5. Boulevard areas and front yards shall be sodded.
6. The final design of the traffic circle and County Road 12 right of way shall be approved by
the City and Washington County before final PUD and plat approval.
7. DNR shall approve the open space plan and dock locations plan before final PUD and plat
approval.
8. Added right of way or street easements shall be provided as required by the City Engineer.
9. The lakeshore setback area shall be protected with an open spacelconservation easement
prohibiting land and vegetation disturbances and prohibiting construction other than the .
public pathway, docks and enhances landscaping.
~
.
.
.
10. Educational information shall be provided to alllakeshore homeowners to provide
approved lawn care methods.
11. The pathway easements shall be legally described and marked along the shoreline.
12. A list of acceptable trees native to the area shall be provided to developers and owners of
individuallots for use in their landscape plans.
13. The Homeowner's Association shall be responsible for maintenance of greens, cuI de sacs
and landscaped development theme areas.
14. Areas around wetlands and drainage ponds shall be plated with native plants suited to the
environment.
15. Alllakeshore and echo green lots shall require design review.
16. Approved fencing detail shall be included in final PUD review and approval.
17. The City Attorney, City Engineer shall review and approve the declarations, covenants,
conditions, restrictions and easements before final PUD approval.
18. The City Attorney and Community Development Director shall review the dock easements
and covenant agreements before final PUD approval.
19. The Development Architectural Control Committee shall approve final PUD plans for
consistency with architectural standards contained in the PUD application.
20. The City's Design Guidelines for Phase I expansion area development shall be used by the
City staff and Planning Commission in reviewing final Planned Unit Development Plans.
21. The City and Developer shall implement the AUAR Mitigation Plan regarding storm water
runoff and natural area protection.
Attachments:
Memo from City Engineer 1-22-98
Update letter from Marc Putnam, Charles Cudd Company 1-21-98
Planning Commission Recommendation: Approval (Resolution attached).
~
IYIEM 0 RAND UIYI
.
TO: Steve Russell
FROM: Klayton Eckles, City Engineer
DATE: January 23, 1998
SUBJECT: Comments on Liberty on the Lake Preliminary Plat
The engineering staff has reviewed the preliminary plat submittals for the Liberty on the
Lake Development Plan and offers the following comments:
1.
Significant additional work is required to demonstrate that the proposed Storm
Water Management Plan will function. The ponding plan as proposed appears to
be inadequate for both water quality and water quantity management. The plan
needs to further reduce the rate of flows in to Long Lake, deal with managing
water flowing into the development from Grant Township and reduce reliance on
wetlands for holding capacity.
.
2. All of the comments made by Eric Peters of Bonestroo and Associates regarding
storm water quality and quantity management need be addressed.
3. The proposed plan has shown potential impacts to existing wetlands near the
Liberty Village and the School House Circle. A thorough sequencing and
mitigation plan is required for any wetland impacts.
4. The plans as presented show right-of-ways of 50' for the subcollector streets and
41' for the local streets. These \vidths are inadequate to provide proper 10'
separation between sidewalk and curb.
5. The center island at Rutherford Place cul-de-sac should be removed.
6. The intersection at Newman Trail and Eben Way should be reconfigured to
eliminate the porkchop island,
7,
The tree planting program should be modified to include comments by Sherry
Buss regarding the use of native species. This list needs further revie\v by
engineering staff as well.
.
.
.
11.
.
8.
The details which show sidewalks around the outside edge of the greens is
recommended for modification (i.e. remove these walks). The project shows
possible future street extensions off of Planting Green and Tending Green. The
lots which border these future street extensions should be plotted as outlots to
allow for proper grading of the area.
9. The grading plan shows grade changes which would require grading of school
property. Developer needs to verify that the school is accepting of this design
feature. The proposed grading plan does require additional examination. The
plan does appear to go to significant lengths to save trees in the area of Echo
Green and Newman Trail. In the process, the streets in this area range from 8 to
10 % grades. It is unclear whether this is absolutely necessary. Perhaps by
changing proposed house designs or by making modifications to the street grades,
these grades could be reduced. Also, there are a large number of homes which
show as walkouts or lookouts where the grades on the property don't necessarily
support these designs without the use of a very creative house design. By the time
the final grading plan is designed, these issues will have to be better detailed.
10. In order for this development to proceed, trunk utilities must be brought to the
area. The developer agreement has been put together which deals with
installation and funding of these trunk utilities. The developers need to enter into
this agreement.
Given that the proposed development will be constructed in phases and the
utilities will be coming from the far northend of the project, the developer needs
to demonstrate an interim utility design concept to carry the project from Phase I
through to the final phase.
W ASIDNGTON COUNTY
DEPARTMENT OF PUBLIC WORKS
PARKS. HIGHWAYS. FACILITIES
11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082-9573
612-430-4300 Facsimile Machine 612-430-4350
Donald C, Wisniewski. P,E,
Oirec:or Public Works/County Engineer
John P. Pe(kO~i~h.' Deputy Ditecco.r
Operations DIvIsion
Donald J, Theisen. p, E" Deputy Director
Technical & Administrative Division
Sandra K, Cullen. P.E.
TratficITransportation Engineer
Marvin E. Erickson,
Facilities Manager
January 23, 1998
Mr. Steve Russell
Community Development Director
City of Stillwater
216 N. Fourth St.
Stillwater, MN 55082
LIBERTY ON THE LAKE AND LEGENDS OF STILLWATER FINAL PLAT COMMENTS
Dear Mr. Russell:
Prior to the January 26th Planning Commission meeting we wanted to clarify Washington
County's positions on the various issues associated with the Liberty on the Lake and
Legends of Stillwater subdivisions.
LIBERTY ON THE LAKE:
.
There are five elements of the Liberty on the Lake plat that was presented to the Planning
Commission on December 17, 1997 which require action by the County. These elements
are listed below with the Washington County Public Works Department's position and the
action required by the developer.
Liberty Avenue:
· The location of this street is acceptable to the County.
· An access permit is required for construction of the street. Specific design requirements
will be incorporated into the permit provisions. The City of Stillwater must be named as
the permit holder but tile permit appiication may be made on the City's behalf by the
developer.
Settler's Way:
· The location of this street, approximately 1,050 feet south of the Manning Avenue
(CSAH 15)/75'h Street North (CSAH 12) intersection is acceptable.
· An access permit is required for construction of this street. Specific design requirements
will be incorporated into the permit provisions. Again, the City should be named as the
permit holder but need not make the submittal.
· Washington County has preliminary plans to improve the CSAH 12/CSAH 15 intersection
in 1999. To the extent possible, we will coordinate this work with the construction of
Settler's Way.
Rutherford Road:
.
· The proposed location of the Rutherford Road/CSAH 12 intersection is in an access
controlled County right of way. The Washington County Board of Commissioners must
.
approve any access to CSAH 12 before a permit can be issued. Specific design
elements still must be reviewed, but the County's Transportation Engineer and Director
of Public works will recommend approval of this street location to the Board.
· The developer will be required to plant a sufficient number of evergreen trees to
adequately screen the property at 12360 75th Street North from the headlights of
northbound vehicles on Rutherford Road.
New England Place:
.
· The proposed location of New England Place is also in the access controlled right of
way. The Washington County Board of Commissioners must approve this access before
a permit can be issued. The County Transportation Engineer and Director of Public
works will recommend to the Board that this access be denied for the following reasons:
1. Adequate spacing does not exist between Manning Avellue, New England Place,
and Rutherford Road to construct long enough turn lanes to provide safe
deceleration of vehicles outside of the through traffic lane.
2. Conflicts are created between the outbound right turning vehicles at New
England Place and vehicles entering the right turn lane for Rutherford Road.
3. We are concerned about the safe operation of this intersection because of the
difficulty of preventing left turn movements on an undivided two lane highway.
4. The Access Spacing Guidelines of the Washington County 2015 Comprehensive
Plan require one quarter mile spacing of streets on high volume minor arterial
highways. The proposed location of New England Place would be approximately
650 feet east of CSAH 15 and spacing between New England Place and
Rutherford Road would be approximately 500 feet. We have recommended
acceptance of the location of Rutherford Road at a spacing of slightly less than
the 1,320 foot standard in order to avoid wetlands and to accommodate needs
of the development. We cannot recommend approval of an additional street
between CSAH 15 and Rutherford Road that does not conform with the Board
approved standards.
Right of Way:
. The final plat shows dedication of right of way along CSAH 15 to create a 110 foot
wide corridor measured from the traveled centerline of the road. This is necessary
to preserve the corridor and is acceptable to the County.
. Excess right of way exists along CSAH 12. The County will release right of way
outside of 110 feet from the traveled centerline to the developer. The release of
this land is contingent on the developer meeting all conditions set forth in this letter
and all conditions of all permits that are required by the County for completion of
this pr~ject. It shall be the responsibility of the developer to provide the County
with an acceptable legal description of the excess right of way and any surveys
and/or documentation that may be necessary to convey the land.
. Access control must be dedicated on all rights of way, except at approved access
points.
If the locations of both Rutherford Road and New England Place can be relocated so that
standard turn and deceleration lanes can be constructed, we will consider them to have met
our spacing requirements. It will still be necessary for the County Board to grant right of
entry in an access controlled right of way.
.
LEGENDS OF STILLWATER:
~,.
This development does not directly affect any County Road but does contribute to the .
traffic on 62nd Street North. We request that the City require the developer to construct a .
southbound left turn lane at this location. A County permit is required for this work.
We have appreciated the cooperation of the City throughout the planning processes of
these developments. Our reluctance to endorse access that deviates significantly from the
County's standards is motivated only by the need for long term corridor preservation along
these important County Roads. We feel that preserving their capacity is crucial to
maintaining their utility to the City and to through traffic. The function of both CSAH 12
. and CSAH 15 is to provide mobility rather than direct access. If this function is degraded
the burden will be shifted to other routes within the City. Our standards were in place and
c1eariy stated prior to the annexation of these ianas. We have been flexible in the
application of these standards where it has seemed reasonable to be. As for endorsing the
location of New England Place, we have been shown no compelling reason to deviate from
the standards and cannot recommend doing so. Please call me if you have questions or
comments.
Sincerely,
__~ ?f-y
~sePh Lux
c:
Wally Abrahamson, Washington County Commissioner
Marc Putman, Charles Cudd Co.
Meg McMonigal, Stillwater Township Planner
Dan Parker, ISD 834
Homer Tomkins, Contractor Property DElvelopment Co.
Dwight Jelle, Westwood Professional Services
Gary Erichson, Mayor, City of Grant
.
.'
January 21, 1998
page 2 of 5
We have refined plans for the main Rutherford Road access, at the approx. II 4th mile point on Hwy. .
12, that meet with approval of both city consulting traffic engineer, our consulting traffic engineer and
Co. Hwy. Dept. staff. Further on-site visits and plans have taken place toward solving some of Mr.
Fisher's access and headlight concerns, immediately north of the main, Rutherford Rd. entry.
Exceeding NIN DOT minimum standards, we could further increase the Rutherford Rd. access dis-
tance from Hwy. 15, thus meeting intent and exact letter of all County taper, lane length & radius
requirements.
The remaining issue is the New England Place, "right-in I right-out" access onto Hv,ry. 121 75th st. at
a 1 18th mile location east of Hwy. 15.
Newman Realty Partnership (overall land owners and developers of the 6.2 acre village commercial
portion of the POO), however, has received commercial market feasibility input from the experienced
firm, Maxfield Research and from interested tenantl purchasers of village commercial land warning
that the absence of the right- in/right- out at Hwy. 12 will reduce business by 1/3. For that reason we
are pursuing further study and resolution.
From the overall POO planning standpoint, the probable loss of 1 13 of business will not encumber
the viability of the convenience foodl small grocery & fuel facility near the Settlers \-Vay access on Hwy.
15. Rather, the lack of access @ Hwy 12 and New England Place would limit the viability and quali-
ty of the other shops...those added structures that will truly make an architecturally attractive village. .
The inconvenience, occasioned by having to drive "past" where you want to get to, is the basis for the
consultants and interested vendors prediction of 1/3rd business loss. This prediction is made in.
awareness that there is currently a zoning- imposed limit on the amount of commercial competitors to
this site, at least on hwy. 15. However, many of Liberty Village's potential customers daily travels will
expose them to other commercial competitors.
Safety Issues: Deleting the New England Place access will decrease safety, increasing the potential for
accidents, in the following ways:
1. Drivers, wanting to go east on hwy. 12 from the village commercial area that would other-
wise use this rt. -inl rt.- out to Hwy. 12 would be compelled to "mix" commercial vehicular traffic with
the school and resident traffic and sidewalk and park pedestrian use at the Rutherford Rd. entry.
2. South-bound drivers on Hwy. 15, vvishing village commercial should be encouraged to use
the stop signs I future stop lights at the Hwy. 15/Hwy. 12 comer to make a left turn on 12, move right
and use the right in lane proposed at the 1 18th mile point.
Deleting this potential entry will force south bound drivers to go past the Hwy. 12 comer, (dri-
ving past their destination), and make a left turn at the unsignaled Settlers \-Vay comer. 'While this
intersection has been made safer than the current 72nd St. comer, it is still far less desirable to increase
left turn movements at this location, when compared to left turns at Hwy. 12, from Hwy. 15.
Fortunately, County standards allow 1/8 mile accesses on minor arterials for "non-continuous resi-
dential "streets. The intent of this standard appears to allow (typically lower) residential traffic vol-
umes to utilize this convenient 1 18th mi. access. The limited size, scale and regulations governing
this commercial area will generate traffic volumes more similar to a residential use than a larger, typi-
cal commercial use. Also, there is current consideration of mixing residential uses within the com-.
mercial village,
The maximum vehicles projected, at peak hour traffic, will not exceed approx. one per minute at the
rt.- inl rt.- out.
January 21, 1998
page 3 of 5
.
Transpor.tation Engineers Benshoof & Associates Analysis Supplement of Dec. 18, 1997 projects a max-
imum of 21 vehicles in and 38 out (morning) and a maximum of 50 in and 72 vehicles out per hour
( afternoon), onto Hwy 12 going east from proposed New England Place.
There are sound, safety improvement reasons to allow the 1/8 mi. access point, that will not occasion
either increased traffic inconvenience or congestion, now, and 20 years in the future, substantially
meet all County standards and the intent of restricted access.
We continue to work with all parties to achieve the best solution and seek city support in our approval
efforts with the County Board.
. DNR OPENSPACE REQUIREMENTS: vVe understand that since the city chose to adopt portions
of the DNR's shoreland regulations, this means that DNR's POO requirements mustbe met.
While numerous areas of these DNR's rules require interpretation and adaptation to specific condi-
tions, the requirement of providing 50% openspace has been a focus of our reviews.
We have prepared studies, met, resolved that, by DNR definitions, private yard area is to be used for'
required openspace. We've provided plans I computations showing that we can meet a 50 % require-
.ent, or greater. How we do so, and the final amountof openspace designated will depend upon the
solution with the DNR, of what, if any, restrictions must be placed upon the openspace within indi-
vidual homesites. .
We will coordinate our efforts with Pemtom/Dan Herbst so that there will be a consistent resolution
with DNR, for both Liberty and Legends developments.
. SLOPES: We have reviewed the slope regulations of both the DNR and the City. Based on this
review, the report by Westwood regarding the DNR openspace regulations and meetings with both
city and DNR staff, we have met the slope requirements specifically regarding the bluff setbacks.
To meet the the DNR definition of "Bluff" among many things, the slopes must average greater than
30 %. There is an area of 45,647 sq. ft., affecting 7 lots, shown in Sr. Environmental Scientist's report
from Westwood Professional Services. The building pads on these lots will be set back from this area
the city-required 40' minimum, (thus exceeding the DNR's 30' setback minimum).
The detailed 1" =50' site grading studies within the Liberty POO application have demonstrated a care-
ful road and building positioning that preserves 72 % of the trees canopy. In addition, and more
importantly, the Reforestation Plan (showing development planting and required resident planting),
demonstrates a 280 % replacement of removed tree canopy.. .
Further, final POO review, Architectural Review Committee oversight and plan review /building per-
mit issuance procedures will also evaluate tree preservation efforts, in conformance with the POO plan
.and field circumstances. The lower reaches of the lakeside area, adjacent to the lake and back 90 feet
will be protected after construction, by a preservation easement, prohibiting tree and undergrowth
removal. .
January 21, 1998
page 4 of 5
· DOCKS: Printed below is an excerpt of the narrative provided to the DNR (1/13/98) advocating.
the currently shown dock positions.
Questions Remaining:...
2. We feel real responsibility to enable the purchasers of lakeshore lots to be able to have use of a dock on
their shore area. We have shown grouped docks, at property lines. Our plan will restrict vegetation cut-
ting, mowing, deck construction, etc., etc. via a 90' conservation easement. Additionally, only docks of
approved design, fabricated and installed by approved vendors will be permitted, under Architectural
Review Committee (ARC) approval. Further, should an owner fail to maintain their dock, or damage
shore area, the Home Owner's Association will have lien rights to correct the problem and bill the owner.
The City will be empowered under our covenants and development agreements to step in, should the
Home Owners Assoc. fail in this duty. Access to the shoreline over sloping lot areas will be under scruti-
ny by both ARC and the City. Full disclosure of this series of lot owner restrictions will by made in sales
presentations and must by part of purchase agreements.
Regarding the potential need to further cluster docks, we feel this will over-build a developer-installed
pre-set number of dock facilities. It is an equitable balance of both use and attractiveness to maintain the
owner's choice to have, (or not have) a dock, than to force a grouping of docks... masses of docks (and
people) incompatible with a low-ke\V, passive shore area; groupings that would have, visually, a greater
negative impact on the beauty of the shore.
Should DNR persist in the demands that the docks be grouped, in spite of the numerous rea-
sons that this is inadvisable, we will provide 4 dock groupings: 1 group of 3 slips at the north end of
the lake shore lots, 2 groups of 4 slips at the public dock/ canoe storage area and 1 group of 7 slips at .
the point at Echo Green.
These approximate locations are shown on the illustration accompanying the attached letter
dated 1/13/98.
· FOREST MANAGEMENT PLAN: We will employ a Forester to assist in the preparation of a Forest
Management Plan consistent with the Kunde Co.. Inc. information provided by Westwood
Professional Services. The primary focus of such a plan will be two-fold: 1) to review the existing
undergrowth and overstory vegetation and advise pruning and tree removal activities such that the
wooded area to remain will see a reduction of invasive species and the remaining trees habitat be
improved, 2) to provide guidelines for tree protection, retaining wall placement and excavation tech-
niques so as to maximize the survivability of existing trees.
· ARCHITECTURAL DESIGN STANDARDS: We are committed to the preparation of building
plans that will be compatible with, and reinforce the Traditional Neighborhood planning principles
demonstrated by the proposed PUD. Specifically, those designs will emphasize: - traditional home
massing, -architectural detail at the building streetscape, -reduced setbacks for the home structure,
-a "home-dominance" as opposed to a "garage-dominance", -front porches and entry porticos.
We encourage the approach of establishing PUD Design Guidelines for use in the review of
home plans and designs during your plan review process, much as' we will utilize similar guidelines .
in the Architectural Review Committee, reviewing proposed building plans.
January 21, 1998
page 5 of 5
.
. ROADWAY SYSTEM, RIGHT OF WAYS & GREENSPACE:
In the spirit of traditional neighborhood design principles, we have sought to create a network of
roads that at once:
1) take advantage of topography
2) create lookout and walkout home potentials
3) generally /I go somewhere" leading, in almost all cases, to neighborhood greens, village
squares, the convenience commercial area as well as major parks and school. We have studied the
reduced right of way widths and paving widths to provide traffic calming designs as a mechanism to
enhance pedestrian safety and the aesthetic interest to the neighborhood...in the character of older
Stillwater settings. The neighborhood greens anticipate one way loops, sized to accommodate fire
trucks.
Having reviewed City Engineer concerns of; snow storage, potential conflict with residents regard-
ing city snow plows depositing snow on (resident) plowed sidewalks, sufficient tree growth width,
new products available to prevent curb and sidewalk damage potentials, utility common trench
issues, the following refinements will be made to final street plans:
Rutherford Rd. Liberty Avenue and Liberty Parkway, Pioneer Place and Settlers Way: add 5 J to '
each greenspace behind the curb and in front of the sidewalk.
. All other roads: add 2 ' to each greenspace behind the curb and in front of the sidewalk.
Steve, We look forward to the completion of the remaining zoning and subdivision panning tasks so
we may move into to detail design phase of both homes and development amenity features.
Sincerely,
The Charles Cudd Co. with C.P.D.C. and Newman Realty Partnership
Marc Putman,
Registered L dscape rchitect
c.c.c.,V.P., Planning/D.O.!.
.
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MEMORANDUM
. DATE:
page 1 of 1
1-13-98
TO:
Ms. Molly Shodeen
Dept. of Natural Resources, Area Hydrologist, Division of Waters
FROM:
Marc Putman, Landscape Architect, D.D.I. / Co ~1Q;~~ wI C.P.D.C.
RE: LIBERTY ON THE LAKE, STILLWATER, MN.,PUD REVIEW MEETING: PROJECT CONFORMANCE TO DNR OPENSPACE
AMOUNT AND USES, BLUFF POSITION, DOCKS.
Dear Molly:
This letter summarizes the discussion points & remaining questions raised at our meeting of Thursday, Jan. 8, 1998:
Based on the:
. DNR, Division of Waters, Shoreland Management Program publication,
"STATEWIDE MANAGEMENT OF SHORE LAND AREAS", pg. A-1.39, B2b & d
-the "CLUSTER/PUD EVALUATION SHEET',pg b-3.8, Part 6,
. DNR "SHORELAND AND FLOODPLAIN MANAGEMENT", Chapter 6120, defi-
nitions on pg. 5756, ''Dwelling site"
. Senior Environmental Scientist Rob Bouta of Westwood Professional Services
Memorand urn "Shoreland Analysis for Liberty..Preliminary Plat" 12/29/97...
. Detail worksheet drawings of Liberty 1st Tier, general development 50% open
space plan & area calculation confirmation of Westwood's work by M. Putman,
Reg. L. Arch.
. Opens pace worksheet with a minimum 50% opens pace by Greg Kopeski, L. Arch. , Westwood.
We concluded that:
1. Areas within lots are to be used in the calculation of the percentage of openspace within a p.u.n
2. Liberty and Legends exceed 65% openspace, excluding house, garage and drives, wetlands, bluffs,
right of ways & paved trails from net and lot area openspace. Allowable PUD densities are low.
3. The DNR definition of "Bluff" requires slopes averaging greater than 30 %. The building pads
shown on the plat are not impacted by the area with this slope.
.
Questions Remaining:
1. We wish to preserve as much flexibility for the home buyers to utilize their lot area as possible. We
need clarification on impervious surfaces, accessory structures,etc. and the use of easements to confirm, or further limit
uses beyond what city setbacks would regulate.
2. We feel real responsibility to enable the purchasers of lakeshore lots to be able to have use of a dock
on their shore area. We have shown grouped docks, at property lines. Our plan will restrict vegetation cutting, mow-
ing, deck construction, etc., etc. via a 90' conservation easement. Additionally, only docks of approved design, fabri-
cated and installed by approved vendors will be permitted, under Architectural Review Committee (ARC) approval.
Further, should an owner fail to maintain their dock, or damage shore area, the Home Owner's Association will have
lien rights to correct the problem and bill the owner. The City will be empowered under our covenants and develop-
ment agreements to step in, should the Home Owners Assoc. fail in this duty. Access to the shoreline over sloping lot
areas will be under scrutiny by both ARC and the City. Full disclosure of this series of lot owner restrictions will by
made in sales presentations and must by part of purchase agreements.
Regarding the potential need to further cluster docks, we feel this will over-build a developer-installed pre-set num-
ber of dock facilities. It is an equitable balance of both use and attractiveness to maintain the owner's choice to have,
(or not have) a dock, than to force a grouping of docks... masses of docks (and people) incompatible with a low-kew,
passive shore area; groupings that would have, visually, a greater negative impact on the beauty of the shore.
.
Please let us know of your progress on these issues.
Marc Putman,
Respectfully,
RESOLUTION NO. 98-2
.
RESOLUTION APPROVING PLANNED UNIT DEVELOPMENT AND
PRELIMINARY PLAT FOR LIBERTY ON THE LAKE, 350 UNIT
DEVELOPMENT, LOCATED DIRECTLY SOUTH OF
COUNTY ROAD 12, EAST OF COUNTY ROAD 15
AND~STOFLONGLAKE
(Cases PUD/97-70 and SUB/97-71)
WHEREAS, the City of Stillwater Subdivision Ordinance, chapter 31.06 of the
City Code does provide procedures and requirements for City review and approval of all
subdivision within the City of Stillwater; and
WHEREAS, the City Zoning Ordinance, Chapter 31, does provide procedures
and requirements for City review and approval of Planned Unit Development; and
WHEREAS, the City of Stillwater has recently, December 1995, adopted a new
Comprehensive Plan containing land use policies for the future development of the City
Expansion Area; and
WHEREAS, the Comprehensive Plan provides a phasing schedule review
process and growth rate contained in the Orderly Annexation Agreement providing
direction for the planning of development in the City of Stillwater Expansion Area.
.
WHEREAS, the City Zoning Ordinance as amended for this area provides lot
size and dimensional requirements for this residential subdivision; and
WHEREAS, the Liberty on the Lake Subdivision is a part of the Liberty on the
Lake Planned Unit Development; and
WHEREAS, an Alternative Urban Areawide Review (AUAR), environmental
review, has been prepared with a detailed mitigation plan for the Legends of Stillwater
project and the proposal as conditioned incorporates AUAR mitigations; and
WHEREAS the City of Stillwater Planning Commission, Parks Board and Joint
City/Township Planning Board have held several workshop meetings open to the public
over the past year, the most recent being December 17, 1997; and
WHEREAS, the Stillwater Parks Board recommended the subdivision for
approval based on the Parks Plan and park and trail dedication proposed and approved by
the Board dated November 24,1997; and
WHEREAS, the project as proposed and conditioned is consistent with the City
Comprehensive Plan, Zoning Ordinance and Orderly Annexation Agreement; and
.
.
.
.
WHEREAS, the Planning Commission did hold a duly advertised public hearing
on January 26, 1998, where public testimony, the developer proposals and staff report
were considered and discussed.
NOW THEREFORE BE IT RESOLVED, that the Stillwater Planning
Commission finds the Planned Unit Development and Preliminary Plat Subdivision
request as conditioned consistent with the Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance, Orderly Annexation Agreement and AUAR and further is in the
general public interest and recommends Planned Unit Development and Preliminary Plat
approval by the City of Stillwater City Council.
~J . '/It.,
Adopted this oL h day of
ATTEST:
Secretary
~
Chair, Planning ommission .
;;.2
" ,.,;
. MEMORANDUM
.
.
TO: Planning Commission and Joint Board
FR: Steve Russell, Community Development Director II--
DA: January 23, 1998
RE: LEGENDS OF STILL WATER PLANNED UNIT DEVELOPMENT AND
PRELIMINARY PLAT (PUD/97-67 & SUB/97-68)
Background
The Legends of Stillwater is within the Phase I City of Stillwater Expansion Area. The area was
annexed in October of 1996. Since that time, the developers have worked with the Planning
Commission, Parks Board and Joint Board in developing the proposed plans. Previous to this
review, an Environmental Impact Statement (AUAR) has been prepared and adopted for the
entire expansion area including the Phase I Expansion Area Site.
The Planned Unit Development Plan is consistent with the Land Use Plan of the Comprehensive
Plan regarding development type and density and natural resource policies and regulations have
been met.
The Legends project plans for parks and trails meets the city park dedication requirements and is
recommended by the Parks Board for approval as consistent with the Comprehensive Plan.
DNR is currently reviewing the Legend PUD and will have to approve the PUD plans before
final City PUD approval.
Project Description
The project entails 155 single family residential lots on 75 acres ofland. The lot types are 21
Lakeshore, 36 Traditional, 98 Cottage lots. An extensive system of trails and sidewalks are
planned. A 4.5 acre portion of an oak woodland is dedicated as a public park. Connecting trails
lead to a neighborhood or small community park. The street widths are narrower, 28 feet and 24
feet, with 10 foot boulevards with extensive street tree planting. The landscape plan shows
nearly 500 trees being planted as a part ofthe subdivision improvement. In addition, private lot
landscaping could easily double that number (see attached complete project description and letter
from developer).
The developer is proposing a traditional design theme similar in many respects to "Old
Stillwater" with narrower streets, landscaped boulevards and varied building facades and garage
locations. Attached to this report are generic drawings of cottage lot development provided by
1
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the developer. The residential zoning ordinances for this area and the expansion area design .
guidelines help more specifically define the future preferred residential design direction for the
area.
Analysis
The concept POO plans and preliminary plat are consistent with the recently adopted (December
1995) Comprehensive Plan. The project with the attached conditions of approval is consistent
with the ADAR environmental review. DNR must review the proposed POO for consistnecy
with the Shoreland Regulations regarding 50 percent open space protection and dock locations
(see letter from DNR).
Since the last meeting, staff and developers have met with DNR's representative regarding the
shoreland review requirements. An open space map shows the 50 percent+ area required by
DNR to be maintained in open space.
The City Engineer has reviewed the project grading, stormwater drainage plan, street design and
many of his comments have been incorporated into the revised plans. Additional Engineer's
comments and conditions are attached.
Conditions of Approval
The following conditions of approval are recommended as project conditions of
POO/Preliminary Plat approval. The conditions will have to be met before fmal approvals.
.
Conditions of Approval:
Parks and Trails.
1. The Oak Woodland being dedicated to the City as a park shall be reviewed by the forester
and management recommendations made and implemented before dedication to the City.
2. The Outlot D park site shall be graded and seeded as part ofthe subdivision improvement.
3. All trails shall be 8 feet bitomious pathway and installed as part of Phase I subdivision
improvements.
4. A pathway shall be added connecting Baron's Circle cuI de sac and Legends Boulevard to
the shoreland trail (as originally proposed).
Subdivision Improvements
5. Street trees and site landscaping as shown on Map 4 of 8 shall be installed as phased
subdivision or improvements are made.
6. McDougal Green shall be expanded to include portions of Lots 11 & 12 to the north.
7. Street crossings along Legends Boulevard shall be paved in concrete.
.
2
;1 I
. 8. Boulevard areas and front yards shall be sodded.
.
.
9. Improvements shall be made to 62nd Street as required by the City Engineer (parking lot,
pathway, surfacing).
10. Additional right of way or street easement may be required to accommodate 10 feet
boulevard.
Natural Resource Conditions.
11. The lakeshore setback area shall be protected with an open space/conservation easement
prohibiting land and vegetation disturbances and prohibiting any construction other than
approved pathways, docks and enhancement landscaping.
12. The draft Forest Management Plan shall be reviewed by a forester as it relates to the
Legends property and management activities and responsibilities determined (developer,
homeowner, city).
13. Education information shall be provided to alllakeshore homeowners to provide approved
lawn care method.
14. The pathway easement shall be legally described and marked along the shoreline.
15. DNR approval shall be obtained for PUD approval before final City PUD and plat
approval.
16. A list of trees native to the area shall be provided to developers and owners of individual
lots for use in landscape plans.
17. The Homeowner's Association shall be responsible for maintenance of Greens cuI de sac
landscaped areas and development theme areas.
18. Areas around wetlands and drainage ponds shall be planted with native plants suited to the
environment.
19. All Lakeshore lots and Staples Place lots shall required design review before building
permits are issued for house construction.
20. Approved fencing detail shall be included in final PUD review and approval.
Legal.
21. The City Attorney, City Engineer shall review and approve the declarations, covenants,
conditions, restrictions and easements before final PUD approval.
3
! '<
22. The City Attorney and Community Development Director shall review the dock easements .'
and covenant agreements before final PUD approval.
Pinal PUD Review
23. The Development Architectural Control Committee shall approve final PUD plans for
consistency with architectural standards ("the ACC shall encourage the use of traditional
elements of design including but not limited to porches, side entry and recessed garages and
traditional windows and gables") before submission to the City Planning Commission for
reVIew.
24. The City's Design Guidelines for Phase I expansion area development shall be used by the
DACC, City staff and Planning Commission in reviewing final Planned Unit Development
Plans.
25. The City and Developer shall implement the AUAR Mitigation Plan regarding storm water
runoff and natural area protection.
Attachments:
Letter of application, project description and plans..; 10 17-97
Traffic/road width description 10-31-97
Neighborhood theme plans
Typical small lot elevation .
Letter from Dan Herbst, Legends developer, regarding DNR review and zoning setback
standards.
Elevations oftypical small lot development.
Planning Commission Recommendation: Approval (resolutions attached).
.
4
1-23.98 15:30; 612772757~ =?
)NR METRO j
Minnesow Department of Natural Resources
MellO WIWI. t200 womer ~ Se Paul. Wl55106.679l
Telephone: (6\2) 772-7910 Fax: (612) 772-7917
January 23, 1998
Mr. Steve Russell
City Han
'2.\6 North fourth
Stillwater, MN 55128
~e: Long Lake pODs: Legends and Liberty
DNR Waters i. continuing to review the preliminarY pmt. for consi.teneywith the State",ide
Shoreland Management Regulation.. M we heve discussed at several recent meating', certain
guidelines must be followed in order to receive approval as a pUD. Both plats appear to meat the
50% open .pace requirements iUld we are waiting to receive and comment on the proposed
.covenams and restrictions for both the public and private open space area'. Wohin the private
pen space of the yards, such activities such as dec\al, patios, pools. accessory strUctUres iUld ptay
steaS and structures would he re.tricted. Such activities must be conducted within the usa
envelope surrounding each dwelling unit.
Dear},{r. Russell:
Another statewide requirement i. the centralization or clustering of .hore recreational facilities
within the plat.. We are waiting to review the proposed tQCations iUld de.igns. as well as the
proposed coveniUlts and re.trictions for natural .horeline preservation.
Other are.. where we would like to work with the developers on are forest r<SOurce
.ustainability, native p\antingll and iinplementauon of alternative .tonnwater teChnique' to reduce
ronQff and incTe~se infiltration.
If you have any question., pi.... contact mc at 112.7915.
Sincerely,
'--'\\. ~\\ ~ ~~.>\.tQJlv-
Mol\y Shodeen
!\rea Hydrologist
c:
Dan Herbst
Mark Putnam
Sti\lwater Township
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MEMORANDUM
.
TO: Steve Russell
FROM: Klayton Eckles, City Engineer
DATE: January 23, 1998
SUBJECT: Comments on the Legends Preliminary Development Plan
We have reviewed the revised preliminary plat of the Legends Development dated'
1/20/98 and offer the following comments:
1.
The primary roads including Reunion Road, Barrons Way and Legend Blvd. are
all proposed to be 50' right-of-way. These right-of-ways should either be
increased to 60', or roadway easements should be added, which are acceptable to
the city attorney.
. . .
2.
.
Cul-de-sacs labeled Staples Place~ Sawyer Place and Barrons Circle should be
modified to eliminate the center island or increase the center island to the size of
4,000 sq. ft. or a 35'radius. The McDougal Green also should be increased in size
by changing the configuration of Lot 11, Blo,ck 1 so that it's the same shape as
Lot 10. This would allow McDougle Green to be enlarged in size and more
capable of accommodating amenities or pedestrians. Additional information is
required for wetland mitigation and protection plans on Outlot D, Lot 7, Block 6,
Lot 8, Block 8. All of the comments made by BRA in their review of the
compliance with the AUAR should be incorporated in to the plan. At this time it
is unclear whether all of these comments have been included.
3. The silt fence/tree protection fence should be shown along Staples Place and
Gatiant Way.
4. It's unclear how the development will accommodate drainage coming from the
west. This issue must be better detailed.
5. Lot 20, Block 2 shows an existing open ditch on a steep slope which is proposed
to remain in place. This could be problematic.
6.
Lot 1, Block 4 shows a storm sewer passing directly through the center of the lot.
This proposed storm sewer would interfere with the house location.
.
. 7.
.
.
The proposed plant list shown on the landscape plan should be reviewed to insure
it does not include invasive species.
8.
Some rudimentary street layouts should be shown along with rough grades on the
neighboring properties where the proposed dead-end streets are located.
9.
The preliminary plat can only be approved if the developers agree to sign the
developer agreement which would insure that all public trunk utilities can be
installed to serve this area.
r~l ll!Af01(JI)0Uf1h~
~ The Pemtom Land Company
, WESTWOOD PROFESSIONAL BUILDING
14 1 80 WEST 78TH STREET .
EDEN PRAIRIE, MINNESOTA 55344
1612)937'()716 · FAX 937-8635
October 17, 1997
Honorable Mayor and City Council
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Re: Planned Unit Development Submission - The Legends of Stillwater
Members of the City Council, Planning Commission, Park Board, Joint Planning Board,
and City Staff:
Status
In September 1996, concept information pertaining to the James and Ilo Staloch farm
located on the western shores of Long Lake, included in the Phase I Annexation Area of
the City of Stillwater, was submitted to you. Since that 'time we have had numerous
meetings with the City Staff, Planning Commission, Joint Planning Board, and Park Board,
and recently conducted a neighborhood meeting. In addition, a tour was conducted of the
site and one of various projects of the Applicant and competitors Planned Unit
1: Developments. We felt fortunate to participate in the annexation process, completion of
your Economic Feasibility Study, Comprehensive Plan, and the completion of the A.U.A.R.
We now are requesting that our submission be presented for an official public hearing and
the adoption of our Planned Unit Development. .
.
Submission
Included is a summary of the development characteristics consisting of environmental
resources, public improvements, proposed development, and dwelling unit calculations.
History of Applicant
The applicant, Pemtom, has been involved in land development and housing since 1963. A
list of neighborhoods completed by the Applicant is 'enclosed.
In creating neighborhoods, Pemtom has taken particular pride in being one of the first in
the Twin Cities marketplace to accomplish Planned Unit Developments, employ landscape
architects and land planners, establish homeowner's associations, and has a long history of
protecting trees, wetlands, slopes, and other resources long before regulations required
such protection.
.
";'ity of Stillwater
9-'ctober 17, 1997
Page 2
We are also proud to submit the credentials of Westwood Professional Services, a multi-
disciplinary company that employs landscape architects, planners, wetland biologists,
engineers, and surveyors. A copy of their credentials is enclosed.
In submitting the data on Pemtom and \Vestwood, it is important that one look at the
history of the accomplishments of those two firms. This can be used as a strong indicator
of what will be done in the future.
Most important, is our excitement at the prospect of creating a unique neighborhood for
the City of Stillwater. Not only is it the oldest city in Minnesota, but it is also well thought
of and one of the most desired communities in the midwest. We are anxious to commence
development and create this new neighborhood which will be oflasting pride to the
community.
Nei2hborhood Name
The proposed name for this new neighborhood is The Legends of Stillwater. At the final
AP, latting stage we would like to incorporate street names that may be suggested by your
~Ianning Commission or Historical Society. ,We ,are suggesting such street names as
Sawyer Trail, after a social center for the upper crust .founded in 1857 and now the Lowell
Inn, McKean Circle, for one of Stillwater's founding fathers, Mulvey Road for a prominent
logger, Judd Trail after the first school teacher, and Delano Drive after the first prison
warden.
Neighborhood Identity
Throughout the City of Stillwater there are numerous utilizations oflimestone, lattice,
traditional landscaping, and traditional housing. We intend on installing a neighborhood
identity feature, internal gazebo on the pond, and utilizing limestone and traditional
landscaping and streetscaping throughout the development. Traditional architecture or
architectural elements such as garage placement, rooflines, porches, porticos, window
styles, eaves, detailing, etc. will be encouraged. People entering The Legends will know
they are not in a standard suburban subdivision and will see and feel the connection to the
traditional element in Stillwater today. Preliminary plans of the entry and landscape
features are enclosed.
Topographical/Slope Analysis
A sloping analysis and boundary survey have been conducted on the site and all slopes in
four distinct ranges have been studied. A topographical map and slope analysis plan are
. enclosed.
City of Stillwater
October 17, 1997
Page 3
.
Site topography ranges from an elevation of891.5 at Long Lake along the east boundary
to an elevation of966 along the west center boundary. The topography is generally a slope
towards Long Lake for the southerly one half of the site. The northerly half, while also
draining into Long Lake, is more rolling with seven wetland pockets.
Site slopes range from 2%-40%. Only about 10% of the site has scattered slopes in excess
of 12%. The steeper slopes are primarily along the lake shore, the west boundary, and in
the northern wooded area. There is a small "bluff" zone located along the lake shore in the
northeast corner of the site. The majority of the site, especially in the east central and
southern areas, has slopes under 12%.
Wetlands and Soils
The firm of Arlic Environmental, Inc. was used to analyze the existing wetlands on the site
and the various soil types have been identified for the property and graphically displayed.
Braun Intertec was employed in December 1995 to conduct soil borings and Terry
Brothers Excavating was employed to conduct test pits for soil technician analysis. There
are seven (7) delineated wetlands located in the north and northeast parts of the site within
the rolling topography totaling 2.07:t acres. .Five of these wetlands fall within the Ronneby
Fine Sand Loam soils. The soils are generally sandy loams, silt loams, and clayey sands,
based on the Washington County Soils Survey. Ground water was not observed at soil
, borings at depths of 10-18 feet.
.
Land Use and Zoning
The Comprehensive Plan, recently adopted by the City of Stillwater, and approved by the
Metropolitan Council, indicates large lot development on the eastern one half of the site
permitting two units per acre on approximately 35 acres for a total density of
approximately 70 units and the western half of the site indicates approximately 4 units per
acre on 38 acres or 153 units for a total guided use of223 units on the total site of74.75
acres. Net land existing above the ordinary high water mark and wetlands contains 73.25
acres. The submission included is for 154 dwelling units. .
Rights of Ways
Plans and written description of streets, sidewalks, and streetscapes are included.
Gradingffirainage
A storm water run off calculation is enclosed. The calculations are based on the
Nationwide Urban Runoff Program and the Soil Conservation Service synthetic unit
hydrograph method. The flow rates for a 1 year flood frequency up to a 100 year
frequency reduce the post development flow rate 19%-38% from the total predevelopment
flow.
.
.City of Stillwater
ctober 17, 1997
Page 4
Traffic Analysis
A memorandum summarizing traffic analysis is enclosed. The projections follow the
assumptions in procedures that were also studied in the larger A.U.A.R. study. Based on a
daily trip rate of9.55 trips per single family home, this project is expected to have a daily
trip generation of approximately 1440 trips. With minimum residential street widths, these
volumes can be accommodated with no roadway operation or capacity problems;
Sewer Feasibility Study
The feasibility report for sanitary sewer trunk and water main trunk prepared by S.E.H. and
Westwood is available for review.
Homeowner's Association
A Homeowner's Association will be created to maintain architectural control and to
maintain the common elements that are not public such as the entry features and gazebo. A
sample of the Articles of Incorporation, By-Laws, and Declaration of Covenants is
enclosed.
.ock:\2:e " .
i\. proposed cluster dock plan is submitted wherein the 21 lake lots will share 11 docks of
uniform size, design, and style. An easement agreement will exist between the lot owners.
A sample of that agreement is enclosed.
Trail and Utilities
A 40' drainage utility and trail easement will be granted along the entire shoreline of Long
Lake abutting this neighborhood. The trail will be constructed by the applicant at a '
location jointly agreed to by the Developer and the City and after acceptance will be
maintained by the City. At the trail head, the Developer will also construct a 10 stall
parking lot with landscaping and buffering.
Park Dedication
Letter summarizing Park Dedication is enclosed.
Key Submission Documents Included:
.
1. Preliminary Plat
2. Grading Plan
3. Utility Plan
4. Landscape Plan
5. Tree Preservation Plan
6. Street Sections Plan
7. Site Sections Plan
8. Slopes Plan
9. Development Characteristics Tabulation Sheet
City of Stillwater
October 17, 1997
Page 5
.
Conclusion
We believe we have met all of the requirements of the City under your Platting Ordinance,
Planned Unit Development Ordinance, Park Dedication, Shoreland Ordinance, and Steep
Slope and Tree Ordinances.
We respectfully submit this application for approval by the City of Stillwater.
Sincerely,
. . .
.
.
.: The Legends of Stil~water
DEVELOPMENT CHARACTERISTICS
environmental Rasourels
(Map and calculated acreage)
A. Total site 74.77 acre(s)
B. Protected wetlands 2.07 acre(s)
C. Wetland buffer/setback area 6.39 acre (5)
'.0. Sk)ped 12% - 24% 12.56 acre(s)
E. Sloped 25% + 2.62 acre(s)
F. Woodlands 16.83 acre{s}
G. Net developable acres (A - B - F) 55;87 acre(s)
Public: Improvements
. Public road right of way 12.68 acre(s)
I. Drainage way and pending areas 3.58 acre(s)
(2.14 acres at Elev~ 904 - Pond NWL)
J. Trailslbikeways and sidewalks (ootside of road right of way) 3.36 acre{s)
K Utility easements (water and sewer not used for private
development purposes) Public sanitary sewer 0.20 acre(s)
ea~ementover Lots 4,6-8,11-12, Block 7
L Public Parks Outlots G & H 4.67 acre{s)
(including 0.53 acres of wetland)
M. Public open space (not par1<:) Outlots A-F 5. 12 acre(s)
Proposed Development
N. Total residential land area 52.32 acrees)
O. Total commerclalland area 0 acre(s)
P. Total private open space (greens. commons and
greenways) 0 acre(s)
.
1
Single" Family Lots
.
.. ' .,!-=
~ing.Unl(rype.. NumberUnits. :~2 .:.: i~'~;.:. , "."; ~~i;.U/A~ ,~:.'
.~.
---'. "-' . ... .
Larj?e Lot 21 12.28 1.71
1100 wide/20,00{)j; s.f.
~edium Lot 9,600:ts.f" 28 12.40 2.26
0-95 'wide/
Small Lot
355-75'wide/6.60O:ts.f. 105 27.64 '~-80
4 Net Density 154 52.32, 2.94
Gross Density 154 74.77 2.06
1. Singie family detailed large lot >15,000, single family detached small lot <15,000.
single family attached - indicate number of units in structure. muttifamity.
2. Acres equals net acres (I) minus road right of ways, public panc:s and open
space. utility easemerrts (pending and utility easements. not developable).
.
.
2
.
.1991 .,..1.0\Jd Prol...OOt\Gl ~...wiC... IrIc.
.............. .-.....-
no. ...,~ 600 ,..I ., n,. ~I"-<l.t 0....,... .f t". Hut"..., 0..0.1.. .f s.,'_ Jt.
,_...... )0. II...,. 20. C_I, of ..g......t'.... SlOt. .1 "'.....uolg
...
'h. Nort".nl 0....,... .. .... *I".nl 0".r1.... '""'" u.. SwVl ...., .f '"' Soo,.lht".t
0....1.' flf..4 HlIO'lh.'" 0....,,1... .'1'" So..I".Uf 0............ Ih. Sou'''u,t 0...01'1...
..f ,... .....lI'o....1 0....,.... '_Ull-It'" .....U\ &00 1..1 "'''uf...... l.ft-oK" .t... ......
"I.n. ''''''.''''.':.10. ...loIlh. s.o.,.",..,t Cl.oorl.,.f \.., "'..11....10...'.....4 III'
....I.....' O\.erl... .f Ih. $wlll...1 0.-,... ... In $ff.1_ Jl. ,........ JO. II...." 20-
C_".'..""""9I....II.'..fl.l..".IOI. .
...,
Th.~"'HlIlf.."'_S'O"INoOlIO"..I..C16"'...Ot'.....to..o.'."....S'O"I"...IO""'.
Of S.cloo" :II. '.CI'I\"'.:IO. R..,. ~. C_" of WO-t'.... St_" .1 r......OIO
,,[\1S10NS
101f/" - 10:S. II/W 1/20'1' $lO('III'A.t.IIS t~.)
111'0/"7 - LOIl../tI
'lI"It' - taU.. $l:llaC\lS
"t,IoS - 8.JC Z. LOIS ,..:!O " onlJrfO OR
'"
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101. a...
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"""0'''' Cro.. 0.,,,.,11'
w.\lurW'
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62",SI'",'
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"...,......
s.y"~c.....
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m
....
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200 ,.
120,.
120'1.
c:.. .. ~ INt.o ..,...,
(;OPH[R STATE ONE CAll
T.... Oty 1.1.. "~-OOO2
Uft,T""Ml-IlOO-W.U"
"'"
""
20.0li0. .f
'.'00" ..f
6.600! . f.
=....
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9 ,00:1 :
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: U >- Solhdo u...
11 10 _ . -. lOIO...........
:1 ...-. '<::'I~ - ,.......-
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IL - - - Jt_S.II><K...
: '!___..___~:': 0_.._
, \tIO ,.
1'----
v
- 0.2'* 4c
. 2.)1.. AC
. t07. .100
.. .)&OJ; Ac.
.. 611. AC'
~
_ !6U. A.
_I':'.'"
- ,.:lo. AI.
_ .)U. A.
_ ,'U AC
~
- l2'U,Ie
_ 1S n.
. sn.
- 101\.
-un
LONO LAKE
.....
fh.I.'~..~.....,......In,.pIclft._
~oorimOt..It.I.,I.I...'O#lal""t..4...H'Ql'I....
401.'....."'1101........_.........
~., i.':'~ (aI.'iIl, WoUot\d. I
(dtJI.,........ '00 200 JOO
The Legends [ Preliminary )
ol Still",.,c:r Plat
1kIU__.~
,
SS..l "C_........",..I(
"-" ,~
~~~!!.d..
i~:7:;: ~.
.....,-,---.,--...,-.-
.., ...., __ _ ..., _. u........... v...
_oc__......."......"'''-..
............-
DATe __Rec. ..o.-l1.2!1-
The Pomlom lAnd C'.omp&DY
REVISIONS
:~~~~~-LC>>fG LoW H....
11IU/tJ LOn 10-'1. .... ,
12"IC'AAUS.ILI(7
. It[r[lt 10 '"I: ,..A&, Il\.lT (lit SIft I'I..AH rOIl CVRlt(HT I1OItIZON'.... Sltt OlUCNSIClNS AHO LAYOJT.
. ~~1~J1:S:~t;':',;:' ~ ~~~~~~:yOf"':~S~:;Oc~~~= Ttt(
CONIRACIOII s....u lIotWUll...mv HOTV'Y nt[ OlCiINl'[It OF N4" OISCM""'''C1U 011 'o'AJUAnOHS
. 1k( COIoIlJtA"OlI IS 10 CONTACT GOPHI:It srAt("Clhl' CAU- fOIl u.....TY LOCA1'lCIHS AT d.-OOOl.
. AU. SIl.J '[N(.( AND Ol'KlII (1tOSICH toNntOl fUf\JIllS SMALL H lI".."'Act Pflt()tt TO AN"
~f~V:~~~~~~:ftHC "":,.r}~D[ C:~~fH~~~: ~::'~:'': :~~~::A$
:t~~:: ~:re,~N~~~1 ::::co~~n;::Ao~ ~f:;"~~r=':"--:C( 10
:..~~ o.:u. ~A1'VAi.n. [IC., It(QU~O BT A(;lHClUlO'llhL!t S.lAU. 1ft IHCltKH'#oL to nil
-
-'80-
-...-
II"' .ut.OO4 Pr.'.u_iIl $,......,... 'I'IC
G/lI'IERAkNQ'Ies
umerm
1>-_-0
__-.0
~
~
'~i::6
OOcOItS "T fU.a:
DeNOTES OUSrwG COoITCIUlItI
OOtOltS "OI'OKD C(lN10Ul1S
D(NOl[S tJuSnNC STOItW KMlt
DCHOTn "c.OstD SlQIIW S(ll(II
CleMents (llISI..c. fJI([ \.IfoI[.
(lC1rt01U ,,"OlOWAft "IU ItDICWAL t...rs
1X..o~S [JISllHG Il(n.AHOS
c.... "'_. M'''' ~
COPHER STATE ONE CAU.
hln e.t, ..,.. ,~.- 0001
""" ,.. r,.. l-aoo-.2:.:r-IIM
'~,f.;~
~IJ.I.......~-
[- T:l::-~==.-~
---
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--... ....-~
.. -" :t'..=.r=-
::-=-~-
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...c":"t.:r:-... ..._.::
- ....--
:. "~":t"'.::=r_
'"t .. ::-...-::~..:::=
110 ::...-:--..:.:..-- ~
. ::.=:::.:.-=:=... ~
...~
'-
o 100'
....
I
-
1/1/" El(tAAiO DIa"'; CUt-tlC-S'C
'"
Westwood
_..._..1000..........
,...--....
1_"__.)0,
."II'."~
~;F::':7'::=r=r=,?;,;;:,,::'
...
m
........-
) [
The Legends
of Still......
04.TE_REC. kO.--12.~
Th. Pomtom Land Company
. .... ....... an-..c.
1dU...... w--...
)
.
.
'1~9a ...,.CIOd Prol....OI'Id s....Ul. I'"~
~ERAL UTUJ.:r.'LtlQIllS
LaGID'i12
. '~CONntACtM SHAlL \1:1tlN AU UIS'nHO CONQInoNS PfllC'" 10 CONS1ltUC1\OH
AHO NO~ n-tt O.....clt 01 ~Y DlP'~a:s.
. UNt..(S.S ofH(A""U NOTtO. MJ. WAllRlAlS. co.ST. 1tCHNI(luU AJ4) t[SlIloIC $HAU
C()Nf"OAN 10 IHC 'UI (D, 01 M .Sf~OAAO \lnunn Sl>(QrICAnONS fOM wAltA
...AIN IHJ VIll'olCt LIH( IHUAUAIION AHO hNlTAllIY K'fiICIl ~ 5101h' S('IIoQt
""SJAllAIION .... '"C': OfY (NQNUItlHO Auro...nON OF WI""'" ...I0IO 10 fM(
.STAHOA!UJ SI'lDnCAllC>><l rOIl I'fCtIW"",, COHSIJIVCTION" WIHH. OU'. or fJlANS..
,jU",( I."" lNa.\.IOING ntC. OJ""[N' AOO(Nl)lJW, "It: COH11'lAC~ $HA.l1. II(
filCOVIIl(D 10 '~Ow AU. "IlOCCClUltU .... CUlUN(O Ir IHC lOCAl. AC(NC'I'.
. Ik[ ctlNTflACTOIIl 'SHAlllll(CD~ 1'HC N(aSSAIIY!"OM,,'IM w. ~ ClIJT$IOt
or 1k[ I"flCf'tltTY u~n.
. \On {XISlWG ":''Ntl Loe. II P.[Y. MOlt 10 KGlHNI"" CClHsmv(lI01f.
. n<< WA~ SOl'AC( ~.4.U 8C lN$TAll!D WlIW ""N. 01 7.S n. or COIotR. lH[
I;:()toTff...C1OR SHAU. ~ !\iC ON AS-SUlLT (ONSlRUC1lOH Pt....".s 10 0i(Q(
,"oc...new AND ""'7VfIAI. nn..
. AU Sl~ $[,0 Pf'( SH.t.U. It Q.A$S S ......US O~(A_S( HOllO,
I
. Tt1( ((IHlIIACIOIt SHAU COH1Acr "COPt<R STA1t OH( (AU." fOR
fOIl UTLlfY t..OCAhl>iS MOlt 10 UllUTY ..SlAlLAnoN
,
ElllSllllii
SAMTAIt"SCVlOl-4-
WAlt" -1-
H'IO. W/VAl\'( -------"f
STORU $("'" - qo-
"''''''''
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oun.OTC
wt-13
1t(..I}O..)
11:.901..
21 22
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fit U4.4
iC U.4
I.
"~I..~:O,t"
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I
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..
. 17 10 15 M 13 12
1
24
~
"-
,
,
,
,
,
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I
I
I
I
\
\
NOT FOR CONSTRUCTION
R[\IIS\CNS
U/Dl/t' rRIJM( UIIU J\.OW SOUDt to HOADt
1UU/\o'
l/tl\o. :OC~ANO 0l'I'.( OA.-ot-SAC
'"
~:;:-:.:::::.. "':.. '":. ~ 7" ':."':::,.~::f~=:'
~-",_"'''''.'''''''II_''
The Legends
oCSti1lwatcr
a.m..w. ~
J r
rm
-,~
~~22.<!.
~.f,;: ':;)t.
0..... t"(J
DJW 11(""'0 ~_ ""AI(
,:.t"ho Pomtom Land COmpanJ'
............-
REG. NO.--11U1-
OAT!:
.
eJIWlSm
e.. .. keoIt ...... .......
GOPtiER ST ^ Tt ONE CAlL
,... (It, AIM .~-coo.t
WA. fol ".. 1-eoo-W"""
SANIAIl:'( S[ll(:1t - of---
WAU -1-
H'lO. W/VALY( -----+
SIOflIlS[-.(R -44-
,.
I~
!
I
I
I
I
--.~
I
.00' .oct >XI
) ( PreliminlU"y )
Utility Plan
'~~o.,.g
..:...,
-lita .....t.CIOd PfO,,,"'~I'Ql S.""-... 11\<:.
dA
~
nVERGRHEN DETAIL
-&--i.. . :::-;.=
~~~~-:::-:::-
::--=..:.:-=.....:. -
=.~:.~~-:...
...--.--..
-...---
------
-..---
--..----
/!~
"-\
. ~1:.
~p
~~
IIf. )j (>P
-~~,. V" '!
1\
~2R'"
~R"J.Ll'r
~:a
C
a-50
NOT FOR CONSTRUCTION
I
:-.. ~
"
""" ;
0;.
RE\.1SJ()NS
l,t/9' O[LNtO 0111\0( CAl.-ilc-v.e
'"
TREn DETAIL
PLANT LIST
KEY QT'f.
HO 66
Ll 90
SO 100
Rl.I 83
VA 88
COMI.lON/BOTAN,CAL NAU(
Hackberry/Celli, occidli'ltOlil
UlUeleof Unden/filao cotdola
S..OIflp While OOk/OuerCut biColor
Notlhwood Red u,tJ9I./Ac.r tu.btum 'Northwood'
Llorsholl". """/ftO_lnu. pe""~)l\ICnico l.lor"noll',,'
Pin Ook/OuctCut poluslr;,
RIvet Birch/Det",o n;910
S!!5'::~:-
~::;::.=:::.::;
.. ~::t.::=..~~_
2-R"
'-B'
'-PO
'-'0
-
~l
co.L ((
~ ~ ' ,!;gs
\ 'J"
, "'
,- 0
. ''''SO
.....~- ~
~
50
--
"'-..; -::::
'-00- IV
'-CH
5-C5 -
2-HO -
PO 23
RB 14
r-1-1.I"
3-RL4
l-AP CS 3J Colorado erun Spfuu/P.clo plInlJlnli
~ 3-PO OS 22 910ck Hltf, SptuCI/Plcu qlouu den.ola
tfJ) '"' ~ 2;~:O :::: AUllrion Pw,ejPinUI ni9'o
)~~,~ ; ~,.. ~~~
C8\\\\eb. ijj . ~ - 2-"'
~.~~~~'~~~~_,)~ :rfjR" ~ '\ :-B~._LL ~
~,\~~~ 2-~!poT ~-PO fJ ~~ r-
~- .~ -H9 '7
1'.1 ff /Y' '2-R" :-..' '" "
C 2:~~~b t'i ~ -' 3-R"--l",
-3-00 ~ J- Ic-7\7 ~ ~ (
,-LL 0-"' ,:, \::7P ~
'-R' '-CH "-' -.L-cp .l2-S0 '-' (7}.... '2-
-RI.l" . 0 L3-RB _ J.. "1:::T
J- 1-11:1.1 2-U~~ l-Rl.I-"" I
1_~-MA P ')-RB~ ~ I'"
2-R" C~.O '-"-I-HO
2-RO S(E OETAll.S\ ::.-"
..['-AU 3-00 -h. I-SO (
<.9 2-"' ~ .7'"2-.0
. ~~2-R
. ~~
Am..,' CholtlchenyJPtll""a mooc.kW
Red SpJendOf' Ctob/MoIvJ _ 'Red SpI."dOf'
Sno..drilt CtOb/uor"l . 'Sno...<ltift'
Ind'OIl Lloglc Ctob/Uo1ul I "I"dIOII Moqie'
T!\orrlle.. Cock.spur Ho.thorn/Ctotoe9U1 ctut-90111 'lnerml,'
1-11.1
7-
1- ILl
2-U
2-~0;r,p '_"A
-2- S
3-HB
'-JIA
t-HB
2-UA
t-~-so
-90 '\..
4\~Ll '
__ i Y
r
&I: ~
\ \ \
[.-2-R" I.
.-At
l-Rt.C
1~
'-UA~
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rr
,-"
1-AS
.<
,-so (J;Tl-R
':HB "f 1 ld4
~ "-. 1 1 I -CH '-2- 0 -R"
~~i~"~~:~~ : -k,r:~ ~ ~~S~~,_o
'-'Y, VJ-:,-RS ' !'t "SO .l=)o
dIJ. l.-. -I:-B' ~- t-' ::>.
, "-HO ~ LJ2_.0 -\:, \ -- -c
~ q'i-RU -J '-a-wo
\ ~! ~
~ / / "Q" ) f
I-R'"
,-so
I-PO
2-AU
~I-"'
Q- .2-1.1",
C9 I-A
IH~,\
2-50
t;->P~
"---
I_SO"'lC...
C,...
~,-"
-1_ A
250
{'\../-
f f
00
~
LIZ RLI
~lE
2 '/2' B9,
2 1/2. B O.
21/2. BB.
2 1/2. 8.B.
Z 1/2- B_8.
2 1/2. B.O.
I 1/2. 9 B.
" B.8.
6' B.8.
S" 9.9.
t 112M 8.B.
I 1/" 8.B.
I 1/2- B.B.
t 112M 8.B.
, 1/2- B.B.
~
I~W no.!.-
~ (
d
1)---." ,
3-CO ..'i
,~~~~-~
1-1.1""
I-PO
1-11.1
:::r "'->U ~
1
,::.
~
!
PLANTING NOTES
c-....___...-_....................._._ ..
__............ - _OIl _~ _-..r. _,..
.....-..--.........--------
......--.....--..--.....
~.,o-I_ ....,,_.._ _I..~.,
-........_-._---~........--
\I.. _Ir _ _..........._ _.... _f_
-...,-.,-.
(lolulli)
~""''''''''.-......--......----...
......___..__.........._a-.......,
lit- .....-..__--.. ._..........._....
_....._1,.........
...... ....... ._,..... .--e-..._ _..__
... "-
II\..
till =_-::.'N_"__-"._--,,,,
1 IAJ __.._.....w__.___
/ Q~~~~-;:~
...-..-,....-
_..... _.... ...,.... ...--.w..... "'_.
_._....-.."'-,,-
( -'-50
- 2-He
I-/<Pc:::::.
3-HD
2-$0
~.O
d:
- 2-&1'
~50
-2-SO
2-RB
I-LL
11....S
~
I sa DETAJl.S
~-:v
~~
'l,;.,HB
I-SO
:::J-
n
~~
L--.
. '00'
....
I
"'"
"-".-
) (
Preliminary
Landscape Plan
pooo.Q1 t;II.
.WlGO........AI.1l:
m
Tbo Poa>tom LAnd Com""",
...........-
~.2!!!': 2~.ct
:~Z:;: S::.'
O~T(
I........w,_._ ._.._...._.__,
..... -- - -' -. ..................--
-""_",,,,_~...I....~-
Rte. NO._
.
The Legends
o{ SdII...tcr
1kiU_.~
) (
J
.
.
.
-'ttl .......1..0.1 ,.'.1........ kwk... h.c:.
TREE PRESERVATION DATA
TOTAL, CANOPY COV(R:
TOTAl. CANOPY COY'ER REUO'wtD:
REPLACEuENT TReES REQUIRED:
(10 IfUI/1 oc. remo...d.
10. 3.71 oc.)
R[PLACEIJENT TREES PROVlCED:
16.80 At.
3.29 At. (2~ 0' l()tol C01fCf)
"
.11
44
o
'-\ '
NOT FOR CONSTRUCTION
(
REI/ISIOI<S
1120/" 'IJI[[ co..u: It[~ (oJW)
'" ~t:;:rct
~::;"':.;::::... "':.,~"'-;""".:. ';'" ..:;~:;:::.~~"'"
..-0011,,__.....,..._.01..-
(=
=..-:.....J m
ru..P""""'~
Tho Pemlom I..a.acl CompcLnY
The Legends
of Still.......
a.1lI....-. w-....-
OloTE
REG, NO._
~~
L--
. ,...
)
.
----l
JOO' 300"
Preliminary
Tree Preservation
Plan
U,o''''lo.c
..,..
'1'" _."_004 Prof.u...,. S<<..cU, InC.
GONGRl:TE
~Slt>e:
0/' $TRl!ET
VARies
J,. HAL"
$IDCYW."~ J
~4'
10'
~~O~'II'
PRlVl: l.ANl: ,. ARKIN6
:20' ellO ' } 10' J.
VTll, ~$KT,
10'
VTll, ~$!.
"" R..O'"
I
5USC-OLLEC-TOR 5TREET
I
I
/'
10'
10'
lITll.. ESMT.
SIOEMl.~
eASEMeNT .2'
$0' ".0'"
AC-C-E55 ~OAD
I
I
I
I
NOT FOR CONSTRUCTION
REI/lSlONS
l/~D/NI S<<-AOCIICllI)
:.:::-:;:::t... "':.. ":.."":"'"":' 7' ~;.;::::. -:.;~ ..,
",o.'UI _ ............ M.....__
~!.!.~2?~C!.
~,~:...Do;u.f
'"
"'.
DATe_REC. NO._
~.,-
Th. PomtObl LaDd Compe.ay
......1"tU...lI'-
[
The Legends
of Sc.ilh..ur
Idll_, ws.-.
toI~"_...,.........
GOPHER STATE ONE CAll
T_On C1t, "'.. '$4~OOO~
WIt. T. r,.. 1-800-2$.2-11"
NOT TO SCALE
)
Preliminary
Street Sections
.
.
'Ii" .",I_~P'.'u,""'olS....(...I..c
NOT FOR CONSTRUCTION
RE'oIS/ONS
1/20/" S<<lfAlJCS (CK')
J
.
.
o
. EI..m..nts 01 th.. original 5tlll...ator <:ore aroa
. Narro.....r stre"ts' and rlght-ol-...a~s
. Hovs..s plaG..d Gloser to the str"et
. 5IdO~Qlk~
'Op"n spaG" 10<:01 points
. Trail along lake
. eovlevard tr....s In rlght-ol-...a~
'EnGovrog" traditIonal st~le bvlldlng elevations
. EnGouroge us", 01 Iront porGhes or similar elements
. En<:ovrage side entry or reGessed garage Ironts to...ard street.
. D..v..lop..r to provide strong arGhlt"Gtural <:ontrols via reGorded <:ovenants
. Homeo...ner assoGlatlon to I:>e establlsh..d to maintain <:omrnon elements
OrId ..nGouroge neighborhood InteraGtlon
DESIGN CHARACTERISTICS
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Design Character
The Legends
of Stlll...t<r
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Tho Pemtom Le.od Company
DATE R[C. NO
.............-
.1188 lIo'nl..oo4 P,oln.lotI... Set\<icn. ,,",c.
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GOPHER STA 'It: ONE CAU
hili CIt, 101M .)4-0Q0l
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DATE
REC. NO---12O.tl.-
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The Legends
or Stilhntor
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Alternate Centralized
Dock Plan
C.ri.h~PIo<l
\/ISIONS
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---
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Westwood Professional Services, Inc.
.October 31, 1997
.
.
7599 Anagram Drive
Eden Prairie. MN 55344
Mr. Steve Russell
City of Stillwater
216 North Fourth Street
Stillwater, Mn55082
Phone: 612-937.5150
Fax: 612-937-5822
Toll Free: 1-888-937-5150
Email: wps@westwoodps.com
Re:
Street Widths - Pemtom - Legends of Stillwater
Ref: 96250
Dear Steve:
Over the last several months, we have been looking at ways to reduce the street widths from typical
Stillwater standards to accomplish a variety of goals within the Legends of Stillwater Development.
These goals, also being encouraged by the A.U.A.R. document to help reduce negative effects on the
environment, also will help benefit the City in many ways. The following is a partia11ist of advantages
that smaller street widths provide:
· Reduces the average temperature of rainwater runoff that eventually routes to Brown's Creek
or the St. Croix River
· Reduces the runoff rate and runoff volume of stormwater by reducing the amount of hard
surface within a project
· Encourages slower traffic. Neighborhoods with narrower, curvilinear streets experience
slower average speeds than wider, straight streets according to the Institute of Transportation
Engineers. Slower traffic leads to safer streets for the pedestrian
· Reduces the amount of snow to be removed from streets, thus reduces the Public Works
work effort
· Reduces the amount of pavement to be maintained and or replaced during it's lifecyc1e
· Reduces maintenance costs
· Reduces replacement costs
· Provides for a more pedestrian friendly environment that allows more green
spacellandscaping adjacent to the homes
· Reduces the initial cost of the street by reducing the raw materials required
The streets we are proposing are represented in a document provided by the Institute of Transportation
Engineers (ITE). Within that document, they establish a series of 16 goals that should be considered
when laying out a residential street system. They are as follows:
1. Adequate vehicular and pedestrian access should be provided to all parcels
2. Local street systems should be designed to minimize through traffic movements
3. Street patterns should minimize excessive vehicular travel
4. Local street systems should be logical and comprehensible...
5. Local circulation systems and land development patterns should not detract from the
efficiency of bordering major streets
6. elements in the local circulation system should not have to rely on extensive traffic
regulations in order to function efficiently and safely.
Designing the Future TodaY,usince 1972
7. Traffic generators within residential areas should be considered in the local circulation
pattern
8. Planning and construction ofresidential streets should clearing indicate their local function
9. The street system should be designed for a relatively uniform low volume of traffic
10. Local streets should be designed to discourage excessive speeds
11. Pedestrian-vehicular conflict should be minimized
12. A minimum amount of space should be devoted to street use
13. There should be a limited number of intersections
14. The arrangement oflocal streets should permit economical and practical patterns, shapes
and size of development parcels
15. Local streets should be related to topography from the standpoint of both economics
amenities
16. Appropriate provisions for transit service within residential areas should be established
.
The Legends of Stillwater contains a local street system with Average Daily Traffic (ADT) volumes
ranging from 50 to 680 two way trips per roadway. Our street classification system includes Limited
Access Streets, Access Streets and Subcollector streets. These streets have ranges of ADT from 0-60, 0-
250 and 250-1000 two way trips per day respectively.
Although ADT analysis is not the best or only design criteria for residential street design, it gives us a
basis for determining use needs of a particular roadway. The following chart represents our proposed
street design:
Street Type ADT Range ,Roadway Width Parking
Limited Access Drives 0-60 20.5 (B-B) One side
Access Streets 0-250 24 feet (B-B) Both sides
Subcollector streets 250-1000 28 feet (B-B) One side
.
Access Streets and Subcollector streets are proposed in 50 foot right-of-ways that allow for sidewalks,
utility corridors, pedestrian/public movement and landscaping. All houses will have a minimum of a two
car garage that will allow for the majority of the cars to park off of the street. On-street parking should
be considered an occasional event.
The issue of reduced street widths is important to this development to capture the character and overall
feel of a quality neighborhood.
Please contact me if you have any questions.
Sincerely,
WE 0 FESSIONAL SERVICES, INC.
Dwight K. Jelle, P.E.
Principal
.
Copy: Dan Herbst, Pemtom Land Co.
.
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The Pemtom Land Company
7597 ANAGRAM DRIVE
EDEN PRAlRlE, MINNESOTA 55344
(612)937-0716 · FAX 937-8635
.
January 20, 1998
Mr. Steve Russell
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Dear Steve:
This letter is a follow-up of my letter to you on December 26, 1997 and our meeting on
Friday, January 16, 1998. No one will ever say our meetings are not without a lot of
opinions and enthusiasm.
Regarding the DNR position of the area hydrologist, I feel confident that the intentions of
these regulations are not to be as cumbersome 'as they are communicated to us. We will
. quickly try to resolve this issue through informal channels and, if not successful, I will
have a very knowledgeable attorney meet with the DNR staff. It seems to me the
restriction being considered for these properties relates to areas where storm water quality
treatment and resource protection by N.U.R.P. standards is not being utilized.
In the meantime, we will provide a plan showing where we could potentially accommodate
the 50% public/private lot open space. The issue of impervious coverage in these areas
yet needs further review and negotiation. \Ve will also provide two plans for dock
arrangements - one with'a single centralized location for 21 docks as requested by the
DNR and a second, as we originally proposed, for 11 shared docks for 21 lots. Our
feeling is that the lake impact of 11 docks likely will be less since some owners may not
install docks whereas, if centralized, the homeowners association and the developer will be
required to install all 21 dock slips. As previously noted, these items will be further
reviewed with the DNR prior to final City approvals.
Regarding the design area - you have made a quantum leap from talking about design
guidelines and your consultants draft of Design Guidelines to now drafting Residential
Zone Districts requiring "AlI front facing garages shall be setback at least 5 feet further
than the house from front or side streets. II Even a Comprehensive Plan stating the need
for traditional housing could never be legally stretched to a point of requiring specific
limitations that mayor may not have anything to do with traditional housing. Neither you
. or our covenants should be so restrictive as to doom our project financially.
Any absolute requirement for a garage to be set back further than the house may not only
impact good traditional design, but also limit a traditional prone consumer to have limited
floor plan choices. Incentives or encouragement - "yes"; requirements "no".
Vrv-
Mr. Steve Russell
January 20, 1998
Page 2
.
Specifically the definition of Traditional Residential (TR) District in your amendment
should be general in nature to "encourage" such items as porches, steeper pitched roofs,
vertical windows, and less dominant garage elevations.
Residential Zone District Standards should allow housing to be closer than the required
25' setback, perhaps 15-20' if the garage is recessed at least '4'. If not, both house and
garage would be required to be 25', for example, on :an L.R lot. In all districts (L.R,
T.R, C.R., or T.R.), there should not be any mandatory requirements that the garage be
setback further than the house, but if a house is designed with a garage recessed at least 4',
then a 5' concession could be granted on a front or s~de street yard setback. Your
footnote "I" needs to be rewritten in a less restrictive form with co~ditions to offer greater
flexibility for market demand.
Your footnote "2" requirement, "Rouse and garage setbacks shall meet specific design
requirements regarding garage location and design and front or side of house elevations" is
far too nebulous and should be deleted.
.
We intend to provide 10 foot wide boulevards between the street curbs and right-of-way
line or sidewalks through either rearrangement of elements within the right-of-way or by
adding right-of-way/sidewalk easements. A draft forestry management plan has been
submitted for staff review and comment.
Please refer to my letter of December 26, 1997 as it relates to other elements contained in
the original design guidelines. Also, being that the design guidelines are just that only, the
word "shall" should be removed throughout these guidelines.
You should know that our company has and will continue to seek traditional housing and
character for this neighborhood and will encourage traditional elements in our
architectural control process. We will strongly insist on compliance with builders within
this project subject to market support.
Sincerely,
THE PEMTOM LAND COMPANY
Af)~j2 ~
.
Daniel 1. Herbst
President
DJH!idt
.~
The Pemtom Land Company
7597 ANAGR.A.I-A DRM
EDEN PRAIRIE, MINNESOTA 553.4.4
(612)937-0716 · FAX 937-8635
'.
December 26, 1997
Steve Russell
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Re: Follow up of December 17, 1997 Joint Board and Planning Commission Meeting
Dear Steve:
As a result' of the above meeting, I will have Westwood Professional Services commence
work on a forest management plan. Greg Kopischke, Landscape Architect, will start work
on the plan as well as the zoning ordinance.
. With respect to the suggestions ofK1ayton Eck1es~ Dwight Jelle and Klayton will work
together to resolve the grading and drainage issues on the north west and north central
part of the site where the land abuts the Gadient property.
It is my understanding that you me~t with Molly Shodeen, Area Hydrologist for the DNR,
to follow up on her letter of December 12, 1997. I am confident that the plan we have
submitted to th~ City is not only a Planned Unit Development, but complies with the
Shoreland Ordinance of both the Department of Natural Resources and the City of I
Stillwater. In any event, if you want assistance from us or if you want us to participate in
any of the meetings with the D.N.R, please advise. A meeting with Rob Boute, Senior
Environmental Scientist of Westwood Professional Services and Dwight Jelle might be of
benefit. I understand that Homer Tompkins is in the process of submitting the topography
data to Rob Boute so the shoreland analysis can be accomplished on the CPDC site. The
data you request be prepared for the D.N.R. is in process by Westwood.
With respect to the Design Guidelines, I would like to offer the following comments to
you and Roger Tompton of Tompton Environmental Design. r was a little disappointed in
his presentation in that no mention or concern was ever raised as it relates to housing
affordability. Even though it is impossible as a result of the land costs and density on this
site to produce low income housing, all of us should strive, both from the private and
. public sector, to achieve as much cost efficiency as is possible since all costs are paid by
the housing consumer. It is important that one focuses on the relationship ofland, land
development, and governmental costs since a component of the lot costs ends up
,.
Steve Russell
December 26. 1997
Page 2
being a four to five time housing multiplier as it relates to the cost of the total finished
home. Each increase in mortgage payments excludes a segment of the market place. The
greatest deterrent to housing affordability in the last twenty years has not been bricks and
mortar. but increases in costs brought on by additional governmental regulations and by
the dramatic increase in land prices brought on by limited supply which again is being
impacted by regulations and growth controls.
With respect to the Guidelines, I offer the following comments:
Sidewalks
Standard sidewalks are normally 5' wide. The average price of a 5' sidewalk runs about
$10 per linear foot and an additional l' in width will increase each linear foot of sidewalk
by approximately 20%. Putting a sidewalk on both sides will add over $1.000 to the cost
of each lot abutting the sidewalk on an average size lot which will increase the house price
by $4.000-$5.000.
.
Curbs
The curb section proposed costs more than the sunnountable curb. but also has additional
cost effects in that all of the driveways for the entire neighborhood need to be
predetermined and if a driveway is changed. the entire curb section must be removed to
accommodate that driveway. This curb section should be eliminated as not practical. not
, cost efficient. and it eliminates any chance of parking on the curb surface itself.
Roof Gables
If all roof gables are required to be 7/12 or greater. that is exactly what you will get and all
of the houses will look identical. I would recommend that a guideline should be 5/12 or
greater to allow for some diversity.
Vertical Windows
Windows with a vertical orientation are not a problem. but if one were to stack a number
of vertically integrated windows in a row. would this violate the guidelines?
Porches
All of us think porches are desirable. but from a design point of view, requiring one half of
the houses to have front porches is also going to add forced monotony to the
neighborhood.
.
'.
.
Steve Russell
December 26 1997
Page 3
Side and rear porches and market designed traditional housing should be encouraged. If
you dictate that one half the houses have similar porches, that is what you will get.
Landscapin2:
Impossible to function in Minnesota by requiring no occupancy until lawns are presodded.
This prohibits any individual from sodding or seeding their own lawn as a cost componept
and also prohibits any closing to occur when sod is not available, which can be six months
out of the year. We should have a discussion about when the trees should be planted.
From a marketing point of view, I like all of the boulevard trees planted up front, but fr<?m
a construction point of view, it causes the greatest amount of tree !oss.
.
SetbackslLot Requirements
A designated shoreland setback of (R-LA) is a standard suburban requirement of
Woodbury and Eden Prairie with 30' front, and 10' side yard. In most cases 100' is where
the house ends up, but you may have a garage or a deck or larger house that will be at 75'
which is more than adequate. Assuming most of the lots in The Legends have.side lot
depths from 175'-250' and a 40' easement is protected from both a conservation and tree
maintenance point of view, 751 setbacks are acceptable, and 100' does not give the .
environment or lakescape views any noticeable difference. There will be architectural
review of each home.
SetbackslLot Requirements - Traditional (R- T)
If one were to have a 50% requirement for porches, that is what one will get and dictating
decks or porches should not be a City's design requirement, but should be market driven.
A minimum of30% of the garages to the rear of the residences and shared driveways are
highly impractical in today's market place with consumers wanting shorter driveways for
maintenance and snow removal purposes. Reducing the amount of blacktop is
environmentally beneficial. Having a substantial number of rear garages impacts on
creative floor planning. No discussion is made throughout the Guideline on the need to
have creative living spaces inside the homes which is more important to successful housing
and desirable living than dictating external c.onstraints that will impact on the floor plans.
.
SetbackslLot Requirements - Cotta2:e (R-C)
One look at the special requirements of a rear detached garage and one can only imagine
the difficulty of a single woman or elderly couple attempting to maintain that extensive
driveway and to encounter the extreme difficulties in Minnesota with going to and from
their garage for storage, trash, and car access. Imagine the difficulty of maintaining a
Steve Russell
December 26 1997
Page 4
.
shared driveway if the two homeowners did not get along. If two customers would
indicate a desire to create such'a traditional element, it should be built, but there will need
to be specific covenants and agreements between the parties as to the maintenance of
those extensive driveways. Too much is being compromised to create a porch on the
street. These are market driven elements and should not be design guidelines.
Other issues relating to these guidelines are important to us. We will be addressing these
issues in the zoning ordinances that we will propose to you on the 6th of January. I will
be out of town until January 10, 1998. My phone number is 941-267-8430 while away.
Also, please call Dwight Jelle with any questions.
Sincerely,
.
DlliJidt
.
· . ~9,9ril 11: 27
^ .
43088Hl
CITY OF STILLWATER
PAGE 03
l/.1'o ~~rC1:;:;' Zone District Standar:
Lakeshore CLR) Traditional (TR)* Cottage (CR) Townhouse (fH)
~inimum Lot Area 20)000 SF
\. verage Lot Area NA
~um Area per j..df U".-r-- NA
~aximum Building Height 35 ft.
vfinimum Lot Width 80 ft.
~um Lot Depth 170 ft.
NA
10)000
NA
35 ft.
65 ft.
NA
~inimum Front Yard Setbacksl 1,(1)
House (w/conditions)2 ;;5 ft.
Garage (w/conditions) ,,t'
Front facing V7 ~ft.
Side load/courtyd/angled 25 ft.
15 ft.
tD,.~~ .)6 ft.
25 ft.
NA
6,000
NA
~~ft.
50 ft.
NA
NA
NA
5)000
35 ft.
NA
NA
15 ft.
(
1J) __"t. 21' ft.
20 ft.
W,)8 ft.
'V <; ,;.0 ft.
20 ft.
~mum Side Yard Setbacks!
House (at side street) 25 ft. 15 ft. 15 ft. Building 20 ft.
Garage (at side street) 25 ft. 20 ft. 20 ft. 25 ft.
Side yard (at adj. lot) 10 ft. Hse 5' gar. 10 ft. Hse 5' gar. 5 ft. 20 ft. .
ilinimum rear yd setbacks 25 ft. Hse 5' gar. 25 ~. Hse S' gar. 25 ft. Hse 5' ft. gar 25 ft. Hse 5' gar.
. .
r ~~otlA-O-k., - ~U" l/w !;<b ~
~ front facing garages shall be setback at least 5 feet further then the house from front or side
.treets.
House and garage setbacks s~ meet special design requirements regarding garage location and design and '
ront or side house elevations. "-.' A 7
' et.t(..... -VJ... ~~'1f tIL , .
CPr ~IK..A-cohok- - $-&I- V~/~t; ~)
*M\ow ~k-~lll~W\~~ ~~
~~+notz? ..(\~AC, ~ti(eLUhL. ~ ;Q.(IM""'\~
M(....0 'tt.--., 'tt'H~ ~'\v.t<-{ie)u'i-\t/1 uNf4:~~~
.~~* \),~~ \t ~ ~~lrf>fz,. ~ ~,l&J: ~~
~,,~\~ ~'\rld- w,e..,> ~H"'t- tLl-~II~ tvM~J dz.:)
RESOLUTION NO. 98-1
.
RESOLUTION APPROVING PLANNED UNIT DEVELOPMENT AND
PRELIMINARY PLAT FOR LEGENDS OF STILL WATER, 155 LOT
DEVELOPMENT, LOCATED DIRECTLY NORTH OF
62ND STREET AND WEST OF LONG LAKE
(Cases PUD/97-69 and SUB/97-68)
WHEREAS, the City of Stillwater Subdivision Ordinance, chapter 31.06 of the
City Code does provide procedures and requirements for City review and approval of all
subdivision within the City of Stillwater; and
WHEREAS, the City Zoning Ordinance, Chapter 31, does provide procedures
and requirements for City review and approval of Planned Unit Development; and
WHEREAS, the City of Stillwater has recently, December 1995, adopted a new
Comprehensive Plan containing land use policies for the future development of the City
Expansion Area; and
WHEREAS, the Comprehensive Plan provides a phasing schedule review
process and growth rate contained in the Orderly Annexation Agreement providing
direction for the planning of development in the City of Stillwater Expansion Area.
WHEREAS, the City Zoning Ordinance as amended for this area provides lot
size and dimensional requirements for this residential subdivision; and
.
WHEREAS, the Legends of Stillwater Subdivision is a part of the Legends of
Stillwater Planned Unit Development; and
WHEREAS, an Alternative Urban Areawide Review (AUAR), environmental
review, has been prepared with a detailed mitigation plan for the Legends of Stillwater
project and the proposal as conditioned incorporates AUAR mitigations; and
WHEREAS the City of Stillwater Planning Commission, Parks Board and Joint
City/Township Planning Board have held several workshop meetings open to the public
over the past year, the most recent being December 17, 1997; and
WHEREAS, the Stillwater Parks Board recommended the subdivision for
approval based on the Parks Plan and park and trail dedication proposed and approved by
the Board dated November 24, 1997; and
WHEREAS, the project as proposed and conditioned is consistent with the City
Comprehensive Plan, Zoning Ordinance and Orderly Annexation Agreement; and
.
.
.
.
WHEREAS, the Planning Commission did hold a duly advertised public hearing
on January 26, 1998, where public testimony, the developer proposals and staff report
were considered and discussed.
NOW THEREFORE BE IT RESOLVED, that the Stillwater Planning
Commission finds the Planned Unit Development and Preliminary Plat Subdivision
request as conditioned consistent with the Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance, Orderly Annexation Agreement and AUAR and further is in the
general public interest and recommends Planned Unit Development and Preliminary Plat
approval by the City of Stillwater City Council.
Adopted thisc20~
day or~-' ' 1998.
ATTEST:
Secretary
.'
..
.',
~1/3~/1998 13:1~
6123778156
K"1R
PAGE ~1
, I
\
I
9316 St Croix Thill North. Stillwater, MN 55082 · 612.439.1095
,(juJt~ B~, 91te~ '
, Stillwa~.r ci't1' Cowudl.
CityJlall
'216 Borth 4th Str.et
stillwater, KiDD..ota
Rei ParkiDgGaraqCl.n4 C01l40Jlliaium project,
south 2na street, Stillwater, Kinne.ota
near council .embers,
1: wish 1:o1:ake 'this opportuni~y to up to date you 011 the .tatus of
the P~king Garac;e aDCS, con4oainiwa projeot we are CSeve lopinqin _
st.illwater. 'rhe 4."elopm8nt. haaproveJl to ha~. .ore obstacl.s than
',anticipated l>ut w.' are prooeeding to inveatiCJate the, site,
conditions, oomplete ,the site a88Uably aild p~epar.' the'oonatruotioJl
docUments. '
'rhe "parking garage ai te ba. been survey.4 by Development
EngiJle.riJlg, P.A.. Soil te.t to detenino foundatioJl design and
BaQP~ ~4, .l.f,:l~~:~~on, pf l1a..~4ou. matarial. have h.en complete4. fte
, foundation 4e.ign information baa been reviewed by Ptof~ss10n&1
EnqiD..riDq 'CoDsUl1:ants and the basardou5 uteria1 iDfonatl,olihas
. been fo~4ea to the Kinnesota pOllution ,Control AqeDoy~ All of
the..tertals anel fees requel!l~e4 by the XPCA have, been 'su1mlitted to
Laurie N Kania, Project Kana;.r ill the Hazardous .as~e Division, ,
and as of tih!- tbae we ilre .waiting' the final 4etarmiuaidOll foriobe
.ite~ .' ,
Ifehave alao been neqotlatUag, wlth the 'represelltative., of the
armory'toaoquire &.mal1 .eotioD of the armory aite w~lch ~ou14
allow ,us ,to , iDdrease ' the rlUlps capaoity, by providing' ,a more
effioien't parkin9 layout. This proposal ha.~.en forwarded to tbe
. attorneys tor t)le armory and an appraisal has' be. or48re4, .ahope
, tohava this ...t.ter reSOlve" within the But lIoDth. 10IR lU"c'bitects"
'Ltd. 'i. in the p~oc... of preparing, design development drawings and '
upon reaolutioll of.the sit.. problema aDd bOUDelaries, they will
proceed with the construction ctocuaalltS.
~he "co>>.401l1ni\1ll sita bas also be.D surveyed ))y Develop.ent
Eaqineer1Jlq, ,1'.&. ...4 Merion' BJlqiAeuiJlg .,..tiAg', ~Jlc., u..
eompl.teeS the geoteChnioal exploratioD. .e .ere surprisea by the
, 'lack of bedrook on the site wlaloh ,bas tll. structural 8JUlineera
, stUdying a].t8~tive fO\UliS.t.ton .olut.ioDS. It .ppMrlll t.battb.'
.bui14ing will r~ir. .d..p pile foundation whioh will have an
impact on the final buildinq cost.
01/30/1998 13:10
KMR
PAGE 02
6123778156
.
J&Jluary at, 1998 , '
Stillwater City Counoil
Page 2 of 2 '
So.e 'evidelloe of coat_i_tioD ".. ucowaterecl .nd 'clocWil.D't.ed .
4uriDg theqeotecqioal ezp10rat1cha of 't.h. OODdOlllDiua 'ait."uc! aD
" UJl4erataD4iDg ofr..ponsi))ility haa been reachaa -1tb Rap regarding
the aODitoriDCj &Dc! hDclliDg of aDY h..ar4ou. uteri.l, loo.tact
du:r1a9 the constructioJl. ,
Dav.lopaellt BD9'illeer1DcJ 04 _erlo.a Daglae.zag bave also pr.pa%'ect
a .urveyot the ezist1n9 buildlDg adjacent to I:toth .1 te. aDd a plaJl,
tor monitoring .oveaeDtdur~n9 the .ite!. davelopaent.
The, leqal, GOUlu:1l 'for Super Valu i. .t'.v1.....inq the purchase
~9'r...eDt for tile 8outhwe.~ oorner of ~b. oODdo aite. ADd . letter
outlining . coupl. of possibilitl.. for divicliDg City Lot ,. with
Kr~.ikl.Dhorg h.s beaD..nt to Hr. Ru...ll.
The ~."apap.r article by "ia Br04a iD the" 'ioneer Press OD DoceBer
".thha. geDerated a great 4.al of iBtereat iD the eODcloprojeot aBc!
~ehav.' received "BY inquiries ,about the projeot.. We ,,;1.11 be .readY
to .tart signing CO..l~.Dt let~er8 shortly. " "
We ue 8.t1illatlnq the cOJa.truO~ioD ~iDl. ~or the parklJlgqaraqe to .
:be six to.eve. .oDth~.. It will ))a pba..c1 -to allov8bortY'8to
remain opeD in it's end.sting location Oil the Korth _<<of the sit. .
. during the first lS"eeks ot eon.truotioD 1Ul4 then relocate to
, their ,Dew facility in phase 1 on the South 'corJ)ar of t:be site while
we c1emolisll the 014 Inii14J.Dg aD4 fiDiall 'the qa%&9.. Bar1y occupanoy
- of t:bep.rkiDg- 61'ea8 of pha.. J .ay be po.sible, it.e U8 Gle to
satiefy the' cod. ..t.ty~.quir..eDt. ~he cODdo projeot w111 start,
a8 .OOD'&. we ue able to provide so.. par~iD9 in,tha qaraqe to
replace the parkiag lo.t OD the con40 8ite. nero _, be so.e work,
such "a. sl~.cl..n.up,~t:ility relocation aDd ahoriDg or the .it~
that COuld start without 9'r...tl1' iapaetlDV the ezistlDq partillg'. We
U'e aChecluliilq , to ia .oiath. ot oon.tncttOD to qet ,tb.
condo.iaium. ~ildinq enclosea and all the public are.. finished
with tho indivi4ualUDit. beiDq fini.bed" as they are 8014. Altbough
we, eaDt.ll youho" 10Dg ~h. C1on.t%uctioD proce.. will take, the
surt.. 4.~. w111 be deterained by wheD the 81t.8 it..s li8~ed aJ)ova
.are,re.olved.
AS you aa~ see, .e have,a lot ofpeopleinolu4iDq .urv.yor.~ '.011
engin.ers, ,civil 8Ilqia..r,lI~ attorDeY8, arohit.ect.. aDd Bt.ruaturald
engiDeera all vorkinq to .ove tbe projeet forward. W. aatlcipat~
elimiDatinq all of the obs't.ael.. .e have encountered and moving on
w1th'ooDstruction. " '
'sin~rely, , '
~z-li~
Jobll aoettqerl croia Bullders IDC.
\ .
i
'.
.
.
.
......
Mem.orandum.
To: Mayor and City Council
From: Klayton H. Eckles, City Engineer ~i- /
Date: 01/28/98
Re: Request for Feasibility Study of Storm Water Problem - 216 W. Wilkins, Project 9808
DISCUSSION:
Attached is a letter from Marcia McMichael Kilbourne, 216 W. Wilkins. She is requesting that
the City complete a feasibility study of the flooding problem that she describes that occurs on her
property during extreme storm events. Apparently, large amounts of water from backyards and possibly
Wilkins Street collect in the backyard of this and neighboring properties during extreme events. An
existing storm sewer is located in the backyards, but apparently is unable to handle the volumes that
collect in this area. Given that Ms. Kilbourne is intending on making some improvements to the lower
level ofthis home, a timely completion of this study would be appropriate. Perhaps modifications to the
home design could result in reduced exposure to flooding. City staff could complete this feasibility
study within the next 6-8 weeks.
RECO~1ENDATION:
Staff recommends that Council make a determination on the need for completing the requested
study of the property located at 216 W. Wilkins Street.
ACTION REQUIRED:
If Council determines that a feasibility study is warranted, Council should pass a motion
adopting Resolution No. 98-_, ORDERING PREPARATION OF FEASIBLITY REPORT
FOR STORM WATER IMPROVEMENTS TO SERVE 216 W. WILKINS (Project 9808).
City of Stillwater
Clayton Eckles
I would like to request an engineering study for stonn water. My house
at 216 W. Wilkins has received structure and personal property damage
on the July 3rd stonn when my backyard rose to over 8 ft of water above your
sewer clean out I fell into this hole and fought to get out, being pulled
toward the clean out
Insurance is paying for the damage this time. Should it happen again,
I'm afraid they may not be so nice. I think this matter could be taken care of
so it doesn't happen again, Clayton and I discuused potential ways to correct
the problem without running a second pipe under forth street
Thank-you for your consideration of this matter,
Marcia McMichael Kilbourne
216 W. Wilkins
Stillwater,:MIl 55082
~
.
.
.
.
.
.
....
RESOLUTION NO. 98-
ORDERING PREPARATION OF FEASIBLITY REPORT FOR
STORM WATER IMPROVEMENTS TO SERVE 216 W. WILKINS
(project 9808)
BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA:
1. A certain petition requesting the storm sewer improvements to serve 216 W. Wilkins
Street, filed with the council on February 3, 1998, is hereby declared to be signed by the required
percentage of owners of property affected thereby. This declaration is made in conformity to
Minnesota Statutes, Section 429.035.
2. The petition is hereby referred to Klayton Eckles, City Engineer and he is instructed to
report to the council with all convenient speed advising the council in a preliminary way as to
whether the proposed improvement is feasible and as to whether it should best be made as
proposed or in connection with some other improvement, and the estimated cost of the
improvement as recommended.
Adopted by the council this 3rd day February 1998.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
.::.
Washington County received $360,000 to build "networks of
community support." Work has begun on implementing strategies
outlined in the Washington County proposal.
Community meetings are scheduled for each of 5 areas of Washington
County.
.
The purpose of each meeting is to provide an opportunity for
residents, community leaders, the faith community, public officials
and agency staff to partner to use McKnight money to build or
strengthen community supports for families transitioning from welfare
to work.
Join us on:
. February 3rd: Stillwater, Lake Elmo, Bayport, Oak Park Heights,
Marine, Lakeland, Lakeland Shores, St. Croix Beach, St. Mary's
Point, from 6:30-8:30pm at the Stillwater Community Volunteer
Service/Senior Center.
For more information, please call Joan Sprain, Washington County
McKnight Coordinator at 430-6804. You may also call Barb Swanson,
Forest Lake at 464-3685; Bob Streetar, Oakdale at 730-2722; Chloette
Haley, Stillwater at 439-7434.
"
.
January 14, 1998
WASHINGTON COUNTY
OFFICE OF ADMINISTRATION
GOVERNMENT CENTER
14900 615T STREET NORTH. STILLWATER, MINNESOTA 55082-0006
612-430-6000 Facsimile Machine 612-430-'17
'ID
I.
I A
/',,[,
it
i IiI
i...;U
CC-,
James R. Schug
County Administrator
Virginia Erdahl .
Deputy Adminis
I},! 2 0
\./. :; I
JS;9S
---JJ
Dear Chairpersons and Administrators:
This is to advise you of the Washington County Board of Commissioners' Officers and
appointments for 1998:
Washington County Board of Commissioners
Commissioner Dennis C. Hegberg, Chair
Commissioner Mary Hauser, Vice-chair
Commissioner Wally Abrahamson
Commissioner Myra Peterson
Commissioner Dave Engstrom
.
Commissioner appointments to County and metropolitan boards and committees for 1998 have
been made and are attached.
Should you have any questions regarding this information, please contact me.
S(jYA
James R. Schug
County Administrator
/pr
Distribution: Metropolitan County Commissioner Chairpersons
Metropolitan County Administrators
Metropolitan Committee Chairpersons
Washington County Municipalities
Watershed District Board Managers
M:\USERS\ADM\PRRADDA \WP\COMMIITEIMASAPPT, WP
.
Pmtod on Recydod P_
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
@
.-'
.
1998
W ASHlNGTON COUNTY BOARD APPOINTMENTS
TO
COUNTY ADVISORY COMMITTEES
COMMITTEE COMMISSIONER
Community Corrections Advisory Board Mary Hauser
Community Social Services Advisory Committee Myra Peterson
Comparable Worth Committee Dennis C. Hegberg
Myra Peterson
Dave Engstrom
Employee Training Committee Dave Engstrom
Finance Committee Dennis C. Hegberg
Ground Water Planning Advisory Committee Mary Hauser
Historic Courthouse Advisory Committee Wally Abrahamson
. Housing and Redevelopment Authority (Board Liaison) Dennis C. Hegberg
(Board Member) Dave Engstrom
Information and Technology Advisory Committee Dave Engstrom
Internal Audit Advisory Committee Dennis C. Hegberg
Joint Ditch #1 Board Dennis C. Hegberg
Mary Hauser
Law Library Board Dave Engstrom
Library Board (Liaison) Mary Hauser
Mental Health Advisory Council Dennis C. Hegberg
Minnesota Extension Committee Mary Hauser
Dennis C. Hegberg
Noxious Weed Appeal Committee Wally Abrahamson
. Parks and Open Space Commission Dave Engstrom
1998
WASHINGTON COUNTY BOARD APPOINTMENTS
TO
COUNTY ADVISORY COMlVlITTEES
.
Personnel Committee Wally Abrahamson
Planning Advisory Commission Dennis C. Hegberg
Plat Commission Wally Abrahamson
Public Health Advisory Committee Dennis C. Hegberg
Regional Rail Authority Board Dennis C. Hegberg
Mary Hauser
Wally Abrahamson
Myra Peterson
Dave Engstrom
Sentence-to-Serve Task Force Mary Hauser
Solid Waste Advisory Committee Mary Hauser
Space and Facilities Planning Committee Myra Peterson .
Mary Hauser
Workforce Council Dave Engstrom
.
.
.
.
1998
W ASHINGTONCOUNTY BOARD APPOINTMENTS
TO
:METROPOLITAN BOARDS AND COMMISSIONS
BOARD
COMMISSIONER
Association of Minnesota Counties (Delegates)
Dennis C. Hegberg
Mary Hauser
Wally Abrahamson
Myra Peterson
Dave Engstrom
Association of Minnesota Counties
District X Representative
Extension Committee
Legislative Steering Committee
Environment and Natural Resources Policy Committee
Mary Hauser
Mary Hauser
Dave Engstrom
Dave Engstrom
East Metro Radio Communications
Wally Abrahamson
Myra Peterson
1-494 Wakota Bridge Coalition
Myra Peterson
l\1ELSA-l\1ETRONET
Myra Peterson
MetroGIS Policy Board
Dennis C. Hegberg
Metropolitan Light Rail Transit
Joint Powers Board
Mary Hauser
Metropolitan Radio Planning
Wally Abrahamson
Metropolitan Mosquito Control
Mary Hauser
Myra Peterson
Metropolitan Transportation Advisory Board
Myra Peterson
Metropolitan Transportation Alliance
Myra Peterson
1998 WASHINGTON COUNTY BOARD APPOINTMENTS TO
l\tIETROPOLITAN BOARDS AND COMMISSIONS
BOARD
COMMISSIONER
.
Metropolitan 911 Telephone Board
Wally Abrahamson
Myra Peterson
911 Executive Board
Wally Abrahamson (Chair)
Minnesota Association of Governments Investing for Counties
Dennis C. Hegberg
Minnesota Counties Insurance Trust
Dennis C. Hegberg
Minnesota Job Training Partnership Association
Dave Engstrom
(State Chair)
Minnesota - Office of Environment Assistance
Market Development Coordinating Council
Dave Engstrom
Mississippi River Coordinating Commission
Dave Engstrom
.
National Association of Counties (NACo) Delegates
Dennis C: Hegberg
Mary Hauser
Wally Abrahamson
Myra Peterson
Dave Engstrom
NACo (Committees)
Energy, Environment and Land Use Steering Committee
Transportation & Telecommunications Steering Committee
Dave Engstrom
Myra Peterson
Ramsey/Washington Resource
Recovery Joint Powers Board
Dennis Hegberg
Dave Engstrom
Mary Hauser
Regional Solid Waste Management
Coordinating Board
Dave Engstrom
Dennis C. Hegberg
.
State Community Health Services
Advisory Commission
Mary McGlothlin,
Director of Health,
Environment and
Land Management
.
.
.
JOINT
I ~ '";::::!.-;;:..:. :--= ~ "C'" r; '-.::;' r--. OJ'
.! D \ la, 1.\~'7 ice:' ;, ',,' ','..; ; 1\,' . ",' I
I I ,'~-",. ,-, .=_.',..~ If :l
CENTRAL ST. CROIX VALLEY I ~I J.. j 30 1998 ,i ii
CABLE COMMUNICATIONS COMMI IEN :;UJ
!c/
MEETING MINUTES ":
January 21, 1998
CALL TO ORDER
The regular monthly meeting was called to order by Chairman Ann Bodlovick
(Stillwater) at 7:35 p.m. at Stillwater City Hall.
ROLL CALL
Present: Jerry Turnquist (Oak Park Heights), Gary Talbot (Stillwater), Doug Bergmann
(Oak Park Heights), Sharon Ridgway (Bayport) and Patrick Chapman (Bayport).
Patrick was introduced as our newly appointed Citizen representative from Bayport.
Also: Karen Wandmacher, Dave Magnuson, Gale Bush, Don Fixmer and Kathy
Cinnamon. Steve Hanson arrived about 10 minutes after the meeting started.
APPROVAL OF AGENDA
MOTION by Gary Talbot to approve the agenda, seconded by Jerry Turnquist.
MOTION CARRIED. '
APPROVAL OF MINUTES
MOTION by Jerry Turnquist to approve the meeting minutes of 11/19/97, seconded by
Gary ~a.lbot. MOTION CARRIED.
~.:. .I"~ ..' .. ,: I .
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, . ", - '.; -~ I
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PUBLlC:COMMENT- None
OLD BUSINESS
Items on the agenda were taken out of order, due to Steve Hanson's arrival after the
meeting began. MOTION by Gary Talbot to delay the Cable Company issues until the
arrival of Steve Hanson, seconded by Doug Bergmann. MOTION CARRIED,
FCC Update - Mr. Magnuson stated in a memo to the Commission that he had
received a response from King Video, along with the Form 1210, which showed that
the rate increase was 10 cents below the maximum permitted rate; therefore the
Company appears to be in compliance with FCC rules and Dave recommended no
further action be taken. He did say, however, that there appears to be no penalty in
continuing the complaint process. The Commission had discussion about the fact that
not only was there a substantial rate increase but that there had been manipulation of
Channels as well; the moving of the Disney channel from the premium tier to the basic
tier; the'removal of the Travel channel and the adding of Fox News and Animal Planet.
Gary also questioned the rate increase and it being inappropriate to do that when the
company had just been sold. It was felt that we should let the FCC know that we
aren't happy with any of these changes. MOTION by Doug Bergmann to have Dave
Magnuson continue the complaint process and send a letter of complaint to the FCC
1/21/98 Commission Meeting - Page 2
.
regarding the issues mentioned, seconded by Gary Talbot. MOTION CARRIED.
Cable Company - 11/14 complaint - Steve Hanson acknowledged that the
Access Center was in fact closed from 10:30 t01 :30 p.m., as the staff was helping
install video equipment at the High School. He admitted that the situation should have
been handled differently, in that only one of the guys should have gone; and he said '
that the employees were spoken to about this. Steve stated that it is somewhat of a
problem having the Access Center open so many hours, considering the amount of
usage and the number of people on staff (2 full time and a part time) and asked the
Commission to consider reducing the number of hours. Dave Magnuson stated that
the franchise says that the studio and equipment must be readily available for public
use but that the hours of operation are not in the franchise - hours of operation was
decided upon between the Company and the Corporation. Jack Doerr reminded the
Commission that the Access Center staff had agreed to having staggered hours so that
there would always be someone there, but that it had lasted only a week before going
back to the old way. Dave gave the Commission a memo regarding penalties for a
violation of the franchise - we had to give the Company a 10 day written notice about
the violation and the penalty which would be assessed if the violation didn't cease;"-
His opinion was that the Commission didn't give this 1 0 day notice, that the violation
had been quickly cured, and therefore we would not be entitled to assess a penalty;
.
Mike Knutson asked to revisit his 'complaint of '11/17/97 about refusal of public' "
information. He had requested information on equipment checkouts and Johri Linaell
didn't give it to him, was argumentative about it, and told Mike that he'd have to ask.-'
Roy for that information the next day. Steve Hanson didn't feel'thatit was' / '.:
unreasonable for John to ask Mike to get the information the next day. Dave '
Magnuson indicated that requests for information doesn't mean that the information-
must be given on the spot. There was some discussion about whether Roy is the Only
one who can take care of information requests or whether it can be handled by ,
whatever staff person is on duty. It was felt that whoever is on duty should be able to
handle public access to records.
Cable Company - Policy on number of times a program can be shown:
There was much discussion about the fact that some shows seem to be played over
and over. The operating rules states that a show can be shown up to 4 times a week.
Jerry Turnquist indicated to Steve Hanson that he was going to start keeping track of
how many times programs are being shown (objectionable programs in particular).
OLD & NEW BUSINESS
Complaint of Mrs. Anderson/ Inappropriate channel for programs: There
have been complaints about Joe Goulet's program appearing on Educational Access
Channel 3; a complaint from Ethel' Anderson was received recently concerning this - .
.
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.
1/21/98 Commission Meeting - Page 3
there was a segment of Howard Stern on the show which she objected to, mainly
because it was shown on Channel 3.
Steve Hanson says that the Cable Company's hands are tied concerning a number of
public access issues. FCGrules and guidelines severely restrict King's ability to
regulate issues concerning programming and producers. Censoring of programs
which producers submit (1 st AmendmeQt issue) is not allowed and the producers also
get to choose what channel their show goes on and how many times they would like it
to be shown. When asked why then were there specific channels set up for Public
Access, Education & Government and we can't control what goes on those channels,
Steve replied that rules for the PEG channels have changed over the 15 year
franchise period. He stated that Commissions used to have more control over such
things as programming and rates.
NEW BUSINESS
Complaint from Mrs. Anderson - Continued - Mrs. Anderson's complaint was
received and discussed not only because of the inappropriate channel, but also
because of further concerns since she made her complaint.
A small portion of a video was shown - it was the show Mrs. Anderson had complained
about, but had been edited after the complaint had.been received and,some
messages had been inserted which were felt to be intimidating. ,Steve Hanson '
indicated their hands are tied on this type of issue also,but said that the Cable ;
Company would get an opinion from their attorney regarding the extent to which the ,
cable company can deal with programming and producers and share that opinion with
Dave Magnuson. Dave said he would also look into the issue. It was stated that after
a program has been shown once, that our obligation to the producer has been met.
Jack Doerr stated that the company should be concerned about possible copyright
infringement because of some of the materials being used in programs, such as the
Howard Stern segment, portions of concerts, etc. On the issue of intimidation, Jack
told Steve Hanson that he had received calls from 3 different people who are
producers, who have heard the staff at the access center plot against the Commission
and the Corporation and that the callers didn't want to be identified.
Gale Bush asked whether we have the right to see complaints filed with the Access
Center. Steve indicated that he believed so. '
Complaint procedures was discussed. Steve stated that when there are 3 complaints
about a program that the program is pulled in order to review the issue and make an
assessment. Gary wants the complaint process to be clarified on the scroll through
messages on the cable channels. He feels we should let the public know that it is
King's policy to review a program after 3 complaints are received, and to eliminate
1/21/98 Commission Meeting - Page 4
.
some of the numbers listed. He suggested that only the Commission and Access
Center phone numbers be listed, as that is where all of the complaints are logged.
Sharon Ridgway'commented on how'Mrs~ Anderson was treated when she called
about objectionable programming; thatshe Was'trE3atedrlJdely. Steve is to tell the
Access Center staff that they must be polite to the public.' ", .,;
A letter was received from Mr. & Mrs. Funari regarding the dropping of the Travel
Channel - they had not been able to receive an explanation as to why. Steve said that
they only have so many channels for programming and that they choose programs that
are of the most interest to people. The Travel channel had consistently received low
ratings in the Nielson ratings and therefore was replaced.
Kathy was asked to send a letter to both Mrs. Anderson and Mr. & Mrs. Funari,
assuring them that their complaints were heard. Steve Hanson said that the cable
company calls also. MOTION by Gary Talbot to have Kathy send letters out to the 2
customers with complaints, seconded by Doug Bergmann. MOTION CARRIED.
The equipment list for purchases from escrow which had been presented 11/97 was
discussed briefly; everything had been approved by the Corporation and Commission
at the 11/97 meeting except for the computer, and there were questions regarding
replacement of the studio monitor. Steve said that the monitor is nowworking and that .,,'~'
they can make db with it, but that Roy's 'preference was to have it replaced.Stev~ said
that he would talk to Jim and get his approval and prices for the playback deCks-'and
audio components. Roy is still working on getting bids for a character generator for the
control room. ' " ' "
There was some discussion about the mandated increase of franchise fees charged -
Steve will get us more information on this.
ACCESS CENTER REPORT - Was received.
CORPORATION REPORT
Karen stated that the Corporation regretfully accepted Patrick Chapman's resignation
from the board to accept his appointment on the Cable Commission.
The Corporation had applications for 2 new board members: Art Edlundh, who has
experience with studio equipment and has worked at Suburban Community Channels,
and John Bilello, who has produced programming here. MOTION by Doug Bergmann
to approve the new candidates to the Corporation board, seconded by Gary Talbot.
MOTION CARRIED.
Karen is working on a business proposal for the transfer of public access to the .
community, as part of our Needs Assessment information. She plans to have this to
.
.
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1/21/98 Commission Meeting - Page 5
Kathy by January 31 st.
Karen asked the Commission for direction on this issue: When Cities want information
about the Corporation or have comments ,about its management, policies or '
programming, can we have th.e Cities channel, those comments through the ,
Commission or is it to come directly to 'the' Corporation as ithas been? There was
discussion on this issue, and Dave Magnuson's opinion on the issue was that the
Corporation is a private, non-profit organization, kept separate from government and
that the Commission only controls the approval of their budget and the approval of
new board members; therefore they are a separate entity and should be dealt with
directly. There were varying opinions from the Commissioners so if was put up for a
vote. MOTION by Jerry Turnquist that if the Cities want information about the
Corporation that they should make their request to the Commission, who will attempt to
get the information needed. Seconded by Doug Bergmann. Patrick in favor, everyone
else against - MOTION FAILED. .
COMMISSION BUSINESS
a. Approval of Dan's Salary Increase - Don's job duties were discussed and
the Commission was asked to approve the raise recommended by the Budget
Committee. MOTION by Jerry Turnquist to increase Don's salary by $2 an hour
(increase from $11 to $13); that the salary covers,the duties listed; and that the raise
be effective January 1st, 1998. Seconded by Gary Talbot. MOTION CARRIED.
, '
b. Dan's new billable rate - Due to Don's salary increase, we will have to ..
increase Don's billable rate for extra services. MOTION by Jerry Turnquist to have the
new billable rate at $15 an hour, seconded by Doug Bergmann. MOTION CARRIED.
c. Discussion of Renewal Issues - It was decided to schedule a workshop to
decide on some renewal issues and to try to wrap up Needs Assessment. Depending
on how things go, Kathy will set up a workshop for either Tuesday, February 3 or
Monday, February 9th at 6:30 p.m. She'll pick a place and let everyone know. Doug
indicated that he will be out of town until March 5th. Kathy described the time frame
and the remaining tasks for Needs Assessment and we need ,to get the Needs
document written by our attorneys for approval by the Commission - if not the February
meeting, then for sure by the March meeting, so we can stay on schedule for renewal.
CONSENT AGENDA
MOTION by Jerry Turnquist to approve Resolution 98-1-21 approving payment of
billslfunds transfer, seconded by Sharon Ridgway. MOTION CARRIED.
CORRESPONDENCE
1. Letter from Mr. & Mrs. Funari - already addressed.
2. Appointments from City of Bayport - Sharon is elected rep., Patrick Chapman is the
1/21/98 Commission Meeting - Page 6
citizen rep. and Jim Menard is the alternate.
3. Decision Resources Survey - final bound copy was received and copies distributed
to our Cities,
4. Videotapes received from Charter Communications with information about
technology they plan to implement; copies given to Commission members.
AFFIRM NEXT MEETING DATE
The next meeting is our Annual Meeting, where we elect new officers. Annual Meeting
at 7:00, regular meeting at 7:30 on Wednesday, February 18th, to be held at Oak Park
Heights City Hall, if available.
ADJOURNMENT
MOTION by Doug Bergmann to adjourn the meeting, seconded by Gary Talbot.
MOTION CARRIED. Meeting was adjourned at 9:24 p.m.
Submitted by Kathy Cinnamon
Administrative Secretary
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Brown's Creek Water Manaqement District
Meeting Agenda
Monday Feb. 2, 1998
Business Meeting
j. Call to Order @ 6:30 PM
2. Reading and/or approval of minutes. Jan. 26, 1998 Meeting
3. Approval or modification of meeting agenda
4. Treasurer's Report ( Gordon)
5. Recording Secretary Letter of Agreement ( Gordon, Michels) VOTE
6. Review and finalize legal counsel RFP ( Gordon ) VOTE
7, Finalize Emmons & Olivier contract issues ( all) VOTE
A. Contract language, final corrections
B. Work plan, first release
C. Scope discussion
D. Peterson Environmental, sub-contrad
8. Budget review with revisions ( Gordon)
9. Final review of Plan Amendment Commentary ( Doneux )
10. Discussion of Legislative Act, review and status ( Kilberg )
11 . Quotation of liability Insurance ( Gordon) VOTE
12. Review Citizen's Advisory Committee Ad ( Leiser for Potter)
13, Communications
14. Other business
A Old bUSiness
8, New business
15, Adjournment
WASHINGTON COUNTY
Dennis C. Hegberg
District 1\Chair
COUNTY BOARD AGENDA
FEBRUARY 3, 1998, 4:30 P.M.
Mary Hauser
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4
Dave Engstrom
District 5
1.
4:30
Roll Call
2.
Consent Calendar
3.
4:30
General Administration - J. Schug, County Administrator
A. Consider Appointment to the Washington County Library Board
B. Support for State Funding for a Creek Erosion Problem in the City of Willernie
C. Discussion on House File No. 2588 Related to County Commissioners Serving as
Metropolitan Council Members
4.
5:00
Discussion from the Audience
Visito,. may share their concerns with the County Board of Commissione,. on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speake,. and to
5.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissione,. to report to thefull Board on committee activities, make comments on maue,.
of interest and infonnation, or raise questions to the staff. This action is not intended to result in substantive board action during his
time. Any action necessary because of discussion will be scheduled for a future board meeting.
6.
Board Correspondence
7.
5:20
Adjourn
......*..*........*..*........*..**...*.........*........*.......**
,MEETING NOTICES
Ite
F ruary 4
February 4
Committee
Time
Location
Met. LRT Joint Powers Board
Plat Commission
8:30 a.m.
9:30 a.m.
Hennepin County Government Center
Washington County Government Center
If you need ~$3i$mnctJ due to diSllbi/ity or JangU6gt1 bam"of, pl"~$e cII1/43D-6003 (TDD 439-32201
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
FEBRUARY 3, 1998
.
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
Administration
A. Approval of the January 6, 13 and 20, 1998 Board meeting minutes.
Accounting
B. Approval to establish reserves and designations of fund balance for fiscal year
ended December 31, 1997.
Assessor
C. Approval of independent fee appraisal contract with Bakken & Liedl, Inc. for
Andersen Window Corporation petition to the Minnesota Tax Court.
Auditor-Treasurer
D. Approval of one day on sale non-intoxicating malt liquor license for the
Fireman's Ball, at the Scandia Community Center, Scandia, Minnesota, on
February 28, 1998.
E. Approval of abatement applications for waste management fee and penalty
paid in error.
Community Services
F.
Approval of agreement with Anoka Metro Regional Treatment Center for state
employees to work with Washington County Community Services.
Approval for County Board Chair and County Administrator to execute an
agreement with New Scandia Township for Planning and Zoning services for
the calendar year 1998.
.
Health, Environment and
Land Management Department
G.
Public Works
H.
Approval of 1998 Public Works seasonal employee pay rates.
1. Approval of resolution to award contract for road construction on CSAH 2 to
Dresel Contracting, Inc. in the amount of $1,143,610.01 conditioned upon the
execution of the contract as required by law.
J. Approval for County Board Chair and County Administrator to approve the
State Bond-funded Grants-in-Aid Agreement and the Minnesota Historical
Society Letter of Agreement governing use of historic site for the Historic
Courthouse.
.
*Consent Calendar items are generaIIy defmed as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pulI a Consent Calendar item(s) for discussion and/or separate action,
.
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I\SP
Northern States Power Company
Gas Utility
825 Rice Street
Saint Paul. Minnesota 55117-5485
January 27,1998
TO: ALL MUNICIPALITIES AND COUNTIES IN
NSP GAS SERVICE AREA
Re: Northern States Power Company - Gas Utility
Docket No. G-002lGR-97-1606
Notice Pursuant to Minn. Rule 7829.2400
Dear Sir or Madam:
On December 2, 1997, Northern States Power Company - Gas Utility C"NSP Gas" or
"the Company") filed an application with the Minnesota Public Utilities Commission
("Commission ") requesting approval of a general increase in NSP's rates for natural
gas service to customers in the State of Minnesota. NSP Gas requested a fmal rate
increase of approximately $18.5 million, or 5.51 percent.
The Commission recently issued a Notice and Order for Hearing setting the rate case
for a contested case proceeding before the Office of Administrative Hearings. On
January 22,1998, the Commission voted to authorize NSP Gas to collect an interim
rate increase of $13.9 million annually, effective February 1, 1998, subject to the
outcome of the contested case proceedings. If the final rate increase approved by the
Commission is less than the interim increase, NSP Gas would issue refunds plus
interest to affected natural gas customers. The Commission will issue a fmal decision
by October 2, 1998.
Pursuant to Commission Rule 7825.2400, Subp. 3, attached please find a copy of the
NSP Gas "Notice to Counties and Municipalities" describing the proposed NSP Gas
rate increase and the interim rate increase approved by the Commission. Also
attached is a copy of the Commission's Notice and Order for Hearing.
A Prehearing Conference with Administrative Law Judge (AU) Richard Luis is
scheduled for Wednesday, February 4, 1998, at 9:30 a.m. The purpose of the
Prehearing Conference is to set the schedule and procedures for the contested case
hearings. You may attend the prehearing conference -- it is a public meeting -- but
are not required to attend unless you plan to be a party in the contested case litigation.
Proposed Notice to Counties and Municipalities
Under Minn. Stat. ~ 216B.16, Subd. 1
.
STATE OF MINNESOTA
BEFORE THE
MINNESOTA PUBLIC UTILITIES COl\1MISSION
In the Matter of the Application of
Northern States Power Company
for Authority to Change Its Schedule
of Gas Rates for Retail Customers
Within the State of Minnesota
NOTICE OF APPLICATION
FOR RATE INCREASE
Docket No. G-002/GR-97-1606
In a December 2, 1997 filing with the Minnesota Public Utilities Commission,
Northern States Power Company ("NSP" or "the Company") requested an increase in
its rates for natural gas service within the State of Minnesota. The Company
proposed a schedule of new rates to take effect on February 1, 1998.
.
State law permits the Commission to suspend the proposed rates during a ten-month
review period. If the proposed rates are suspended, the Commission must order an
interim rate schedule into effect not later than 60 days after the initial filing date. The
Company filed a schedule of proposed interim rates based largely on the
Commission's decision in the previous NSP gas rate case (Docket No. G-002/GR-
92-1186).
On or before October 2, 1998, the Commission must decide how much of an increase,
if any, will be allowed. If the final rate level is less than the interim rate level, the excess
amount collected during the interim period will be refunded to customers with interest.
The Company is requesting this increase to cover expected higher costs in providing gas
service to its customers. Examples of the effect of the interim rates and proposed rates
on typical bills are as follows:
.
.
.
.
If you wish to intervene or testify in this case, contact the Minnesota Public Utilities
Commission, 121 Seventh Place East, Suite 350, St. Paul, Minnesota 55101-2147.
*
The present rate levels identified in this application represent the rates
authorized in Docket No. G002/GR-92-1186.
3
JAH-23-1998 15:30
CITY OF OPH
P.02/0J
eITY OF OAK PARK HEIGHTS
CITY eOO'NeIL MEETING AGENDA
TUESDAY, JANUARY 27, 1998
.
4:30 P.M. AGENDA
I. Departm@nt R~ports
A. Police
Enclosure I. A
B. Administration
EnclQsuresI. 21, I. B2
C. Public Works
II. NSP -.;[ohn Wertish
Discussion of New Lighting Fixtures
Enolosure II. A
7: 00 P. M. AGE..'IDA
I. ~~ll To Order/Approval of Aqenda
II.
Departm~nt Reports
A. Parks
1. Request to Purchase Rubber Matting for City
Parks
Enclosure II. Ai
2. Memo on Garden Committee
Enclosure II. A2
3. Parks Commission Becoming Tree Board
Enclosure I:. A3
4. January 20 Parks Commission Minutes
Enclosure II. A4
B. Cable
C. Water Management Organizations
D. Recycling Award
Enclosure II. D
E. Oak Park Heights Business Association
F. Bridge Reports
.
III. Visi~ors
A. Park Commission Service Recognition - Mike Runk and
Paul Plaster
IV. ConseDt Agenda (Roll Call Vote)
Enclosures IV. Al, IV. Bl, IV. el, LV. D1 & D2,
IV. El, IV. Fl << F2, IV. G1, IV. Hl << B2
V. Public Hearings
A. Continuation of Proposed Amendment to Oak Park Ponds
POD, Proposed Amendment to General Development Plan fer
Phase III of Oak Park Ponds PUD, and Proposed
Conditional Use Permit - Dolphin Real Estate
Development (Burger King)
.
.
.
.
JAN-23-1998 16:31
CITY OF OPH
P.03/03
VI.
Q~d Busines~
A. Roof Repair Specifications
B. Individual Sewer System Ordinance
C. Engineering Costs for Correctional Facility to
Connect to Oak Park Heights Water
D. Oppidan Landscape Plans
E. 90-Day Mobile Home Moratorium
F. Design Guidelines
Enclosu~es VI. Fl & F2
G. Report and Recommendations for Mediation Services
Enelosures VI. Gl << G2
VII. New Business
A. 1998 Street Reconstruction
B. Resolution 98-01-10 - A Resolution Setting the
Board of Review Dates for the €ity of Oak Park
Heights in 1998
Enclosures VII. B1 . B2
Adjournment:
TOTAL P.03
StiUwater Township
January 22, 1998
Chair:
Untiedt
7:30 p,m.
Regular Meeting
A2enda:
Adopt
Minutes:
Approve Minutes January 7 and 8j 1998
Treasurer:
1. Claims & Checks
Attornev:
1. Annexation Taxes
Planner:
1. Planning Commission Recommendation re: County Septic
Ji:llvioeer:
1.
Public Worb:
1. Stonebridge Trail- rural collector Highway 96 to 95.
()erk: 1.
COJllmittees: 1.
Peoole - 8:30 PM: 1. Steve Nelson
Old Business: 1. Building Inspection Service
2. Wetlands Impact Reports
New BUJiness: 1. BoaTd of Review Date - Thursday, Aprn9, 1998 from 5-6 p.m.
2. 1999 Proposed Levy
Note:
1/1&f98
PatBantIi
.
.
.
.
'"
METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council. its advisory and standing committees,
and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission,
and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about
meetings should be directed to the appropriate organization. Meeting information is also available on the Metro
Information Line at 602- 1 888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be
made by electronic mail at: data.center@metc.state.mn.us or by calling the Public Comment Line at 602-1500,
DATE: January 23, 1998
WEEK OF: January 26 - JanuaI"; 30, 1998
METROPOLITAN COUNCIL
.
Transportation Committee - Mon. Jan. 26, 4 p.m., Chambers. The committee will consider: Metro Transit
employee of the month; regionally selected projects for 1999 - 2001 transportation improvement program inclusion;
1998 annual RALF program plan; joint powers agreement with Anoka County Regional Rail Authority for the
Columbia Heights transit hub; Bus Operations, Technology and Management conference; Como Metro pass update;
Metro Mobility update; update on transit redesign ridership; year end 1997 progress report on biennium ridership
goal; TXbase update; Metro Transit general manager's update; transportation planning director's update; and other
business.
Industrial Rate System Task Force - Tues., Jan. 27, 7:30 a.m., Sheraton Midway, St. Paul. The committee will
discuss: review IRS task force report; timetable for fmal actions; and other business.
Executive Committee - Tues., Jan. 27, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis
Environment Committee - Tues., Jan. 27, 4 p.m., Chambers. The committee will consider: authorization of
public hearing on technology selection for Metro Plant Solids Processing Facility plan; 1997 MCES performance
report; preliminary Council/Committee 1998 schedule for MCES topics; report on the Savage Fen; and other
business.
Housing and Redevelopment Authority Advisory Committee - Wed., Jan. 28,8:30 a.m., Room lA. The
committee will consider: CASH survey; 1998 legislative proposals; status reports on the Hollman Study,
MeiiOpoiitall Housing OpportUliity Program (MHOP), and enterprise faciiitation; and other business.
MetroGIS Policy Board - Wed., Jan. 28, 7 p.m., Room lA. The committee will consider: operational guidelines -
coordinating committee and advisory teams; Metadata guidelines; relevance of MetroGIS to national initiatives;
MetroGIS fmancial and staffmg resource needs; legal organization and supplemental funding; 1998 meeting
schedule; preliminary coordinating committee agenda for 2/26/98 meeting; general MetroGIS activity update; and
other business.
Management Committee of the Metropolitan Radio Board - Thurs., Jan. 29, 1 p.m., Metro Counties Government
Center, 2099 University Ave., St. Paul. The committee will consider: discussion ofVegemast contract; discussion
of Washington County plan; legislation; and other business.
Public Hearing on the Proposed Transit Service Changes in St. Croix Valley Area - Thurs" Jan. 29, Noon
. and 6 p.m., Washington County Government Center, 14900 - 61st St., Stillwater
Committee of the Whole - Thurs., Jan. 29,4 p.m., Room lA. The committee will consider: review of metro solids .
processing project; update on Savage Fen; and other business.
The Metropolitan Council is located at Mears Park Centre, 230 E.Fifth St., St. Paul. Meeting times and agenda are
subject to change. For more information or confIrmation of meetings, call 602-1447, (ITY: 291-0904). Call the
Metro Information Line at 602-1888 for coming meetings and agendas and other Council information or [md them
on our web page at www.metrocouncil.org
TENTATIVE MEETINGS THE WEEK OF FEBRUARY 2 - FEBRUARY 6
Joint Community Development Committee and Open Space Commission, Mon., Feb. 2, Noon, Chambers
Parks and Open Space Commission - Mon. Feb. 2, 1 p.m. (or immediately following Noon meeting), Room 1A
Finance Committee, Mon., Feb. 2, 4 p.m., Room 2A
Litigation Review Special Committee, Mon., Feb. 2, 5 p.m. or immediately following Finance Committee
meeting, Room 2A. This meeting is closed to the public pursuant to MN Statutes section 47 J, 705, subdivision J d(e)
to discuss pending and imminent litigation issues and attorney-client privileged matters involving personal injury,
workers compensation, employment and other types of claims.
Technical Advisory Committee to the Transp. Advisory Board, Wed., Feb. 4, 9 a.m., Chambers
Transportation Accessibility Advisory Committee, Wed., Feb. 4,1 p.m., Room 1A
Committee of the Whole, Thurs., Feb. 5, 4 p.m., Room 1A
.
Radio Board Meeting, Fri., Feb. 6,9 a.m., Metro Counties Government Center, 2099 University Ave., St. Paul
METROPOLITAN SPORTS FACILITIES COMMISSION
Intergovernmental Relations Committee -.Mon., Jan. 26, 8 a.m., MSFC Conference Room, 900 So. 5th St.,
Minneapolis. The committee will consider: legislative issues; and other business.
The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. All
meetings are held in the conference room, unless noted otherwise. Meeting times and agendas occasionally may be
changed. To verify meeting information, please call Nancy Matowitz, 335-3310.
.
2
.
January 22, 1998
STILLWATER TOWN BOARD MEETING
Town Hall
7:30 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David
Johnson, Jerry Hicks, Louise Bergeron and David Francis.
Also, Planner Meg McMonigal, Peace Officer Steve Nelson
and Attorney Tom Scott.
1. AGENDA - M/S/P Francis/Bergeron moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Francis/Bergeron
Town Board Meeting minutes as written.
moved to approve the 1/7/98 Stillwater
(4 ayes, Hicks abstain)
M/S/P Francis/Bergeron moved to approve the 1/8/98 Stillwater Town Board
Meeting minutes as written. (5 ayes)
3. CHECKS/CLAIMS - Checks #13196 through #13209 and claims #1934 through
#1956 were approved for payment.
.4. ANNEXATION TAXES - Tom Scott will talk to David Magnuson about the
situation and be prepared to discuss the matter at the Joint Board Meeting.
5. BUILDING INSPECTION CONTRACT - There is no out clause. The clerk
will find out from the county if they will consider one due to current
circumstances. Also a letter regarding the future of s~ptic inspettion
will be requested.
6. PLANNING COMMISSION RECOMMENDATION - Recommendation re: the county
septic ordinance was reviewed. It was decided not to adopt it and let
the county handle such matters.
7. ANNEXATION AREA SUBDIVISIONS - Meg will make comments at the hearings
and point out some inconsistencies between the City of Stillwater's
comprehensive plan and the two developments.
8. NEAL MEADOWS - OUTLOTS - Jim Petersons has purchased the outlots for
development and annexation.
9. STONEBRIDGE TRAIL - The board approves the rural minor collector status
of Stonebridge Trail.
On February 24, the board will hold a meeting to talk about the Stonebridge
Trail turn-up (in preparation for a public meeting.)
10. WETLANDS INPUT REPORT - Form will be sent back stating no projects in
4IJ997 nor anticipated for 1998.
11. PEACE OFFICER -
1. Two matters needing disciplinary action were
discussed.
Stillwater Town Board Meeting - 1/22/98
Page Two
2. Steve explained the types of record-keeping
necessary for his job.
.
12. LEVY - Will be held over until next meeting - more information needed.
13. BUILDING INSPECTION - A letter will be sent to the county commissioners
expressing displeasure at how the decision to drop building inspection
services happened.
14. ADJOURNMENT - Meeting adjourned at 10:30 p.m.
Clerk
Chairperson
Approved
.
.
01/ 23/l:18 19: 18
'0'6124394705
STILLWATER TWP ~~~ K NELSON
liJ 001
. Stillwater Township
Calendar
Chair Bergeron
February 3 City Council Hearing 7;00 PM
February 4 Compo Plan Workshop (Transportation) 7:30 PM
February 5 Planning Commission 7:30 PM
February 10 Town Hall Renovation Committee 7:30 PM
February 10 Park Committee 7:30 PM
February 12 Town Board Meeting 7:30 PM
February 24 Stonebridge Turn-up 7:30 PM
February 26 Town Board Meeting 7:30 PM
Chair Bergeron
March 4 Compo Plan Workshop (Government) 7;30 PM
March 5 Planning Commission 7:30 PM
. March 9 Park Committee 7:30 PM
March 10 Annual Meeting 7:30 PM
March 12 Town Board Meeting 7:30 PM
March 26 Town Board Meeting 7:30 PM
.
Pat Bantli
January 23, 1998
cC-
F.'f$
%l, /
--------J~~_a, ---_____1___..____I________1________1________J
CITY OF SrIIJ~"Vl\~mR CFI:\IV[BER OF COJvIlVlERCE
City of Stillwater Chamber of Commerce Second Annual BIlle ~loon
Gathering is "Ca.i~n Seasoned"this year!
Fcbl1Jllry I, 1998
FOR IMMEDIATE RELEASE
Contact: Sunn)' DeYoung 439-4001
.
Mardi Gras comes north for the City.of Stillwater' Chamber of Commerce Second
Annual Blue ,Moon Gathering on February 26, 1998~ The festivities at the
\Vashington County Historic Courthouse in Stillwater will take on a decidedly New
Orleans flav'Or this :rear while once again garnering funds to beautify Stillwater's
historic district.
Revelers will dine on :1 delectable buffet catered by local restallrants, sip fine ale,
wine or champagne and swing to the bayou rhythms of Karl Smelker's Swamp
Sextet. Complimentary Mardi Gras masks and beads will be provided. Party goers
will also have the opportunity throughout the evening to bid in a silent auction ona
wide range of goods and services donated by area businesses. A valuable Travel-
Package-For- Two win be raffled off in a Grand Prize drawing. Proceeds from the
event support the anticipated purchase of wrought iron hanging flower baskets and
plantings for the city's historic district.
The Second Annual "Gathering under the Blue Moon" takes place Thursday,
February 26, 1998 at the Historic courthouse, Third and Pine Streets, Stillwater
from 6:30 untill1:00 pm. Tickets (which include food and bevernge) are availnblc
to the public and can be purchased by calling the City of Stillwater Chan;tber of
Commerce at 439-4001 or email atchamber@stllwtr.com.
Sponsorships are also available.
.'
PO, BOX 516. ST)~,,:,~_\VA~.~R. ~IN 55()~2,r ";,"", WWW~,TLLWTR,COMjCHAMBER
PIIO\'!:: (i J 2-.l39-4CH)! . FAX: 612-43!)-.~513 . E-M!\IL: CHAtv1I3ER@S I LL\\' 11~,COr.l . \\ L13S1 I L 11 [ 1 P./j ,
~ -.
L J IDl~ 1_ L 1 1 l' 1 II '
________ .::--= - ________ ________ ________ ________ --------.1
CITY OF STILLWAlER CHAMBER OF COMMERCE
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Attn: Sue Fitzgerald
Dear Sue:
January 14, 1998
The City of Stillwater Chamber of Commerce, a not-for-profit community based organiZEtion,' is
hosting its second annual fund.l-aiser on FebrJ8ry 26, 1998 at the' Washington County Historic
Courthouse. This year, funds are being directed toward the purchase and maintenance of wrought
iron hanging basket planters which will be hung from the streetlights at the ends of each block. A
goal of$1 0,000 has been established with a view toward dressing up our historic district.
The Historic Courthouse seems a perfect setting for the Mardi Gras theme we have planned this
year. As you will see from the enclosed Press Release, we intend to set the stage for this festive
event. We would be delighted if you couldjoin us.
At this time we are asking you to seriously consider the opportunityto take a leading role in
support of historieS till water. In order to reach fimdraising goals, we have designed special table .
seating which will be available at sponsorship levels. 'These tables will have the name ofyouf
organiZEtion prominently displayed, additionalpremium wine and hand painted Blue Moon
glasses,' special artist designed masks, beads, and one free chance per person at the Grand Prize
Drawing. In recognition of your tremendous contribution, we hope these specially designed tables
will express our gratitude to you for agreeing to participate at the sponsorship level.
Thank you so much for your consideration. Sue, I plan to call you to discuss details and answer
any questions you should have. Invitations for this event will be mailed in a few weeks.
Sincerely,
Qq-r20Le=. /40b
Carole King
Blue Moon Event Coordinator
351.9403
SPONSORSHIP LEVELS
BLUE MOON SPONSORSHIP
$1,000
HALF MOON SPONSORSHIP
$500
1/4 MOON SPONSORSHIP
$250
Includes reserved table for
8 people
Includes reserved table for
4 people
Includes reserved table for
2 people
Pleae note additional benefits to Sponsorship: .
Tables will have the name of your organization prominently displayed, additional premium wine '
and hand painted Blue Moon glasses; special Mardi Gras artist designed masks, beads and one free
chance per person at the Grand Prize Drawing.
P.O. BOX 516. STILLWATER, MN 55082
PHONE: 612-439-4001. FAX: 612-439-4513' E-MAIL: CHAMBER@STLLWTRCOM.WEBSITE: HTTP://wWWSTLLWTRCOM/CHAMBER
l\!"~
.~ ~
liB filii
STILLWATER
AREA SCHOOLS
~
Effective Learning Through Excellence in Education
1875 SOUTH GREELEY STREET
STILLWATER, MINNESOTA 55082
351-8340. V-TOO 351-8338
January 30, 1998
Mr. Jay Kimble, Mayor
City Hall
216 North Fourth Street
Stillwater, ~f1'"r 55082
Dear Mayor Kimble:
--,.,
~.,'jl'
; "r._
, ,~ :';\
~"
L1
Thank you for taking the time to meet with Mr. Parker and me two weeks ago to discuss
the utility installation as it relates to Rutherford Elementary. The information provided
by Mr. Kriesel and Mr. Eckles was helpful. The timeline continues to be a major concern
as we prepare to open Rutherford Elementary School this summer.
.
It is my understanding that the city council will be considering plans relating to this
project at the February 2nd meeting. My schedule does not permit me to attend that
meeting. However, district administration or board members will be present, if
information pertaining to the school is requested.
On behalf of the school board and residents of the district, I urge the council to continue
to take the actions necessary to maintain or improve the utility installation calendar.
KPM bc
cc: Melva Radtke, Board Chair
Nile Kriesel, City Administrator
An Equal Opportunity Employer
MARY JO WEINGARTEN
CLAUDIA L. RISNES
DANIEL C. PARKER
.THLEEN P. MACY
Superintendent
Deputy Superintendent
K-12 Education
MARV SWANSON
DON J. LOE
Director
Personnel Services
Director
Special Services
Director
Curriculum & Instruction
Business Manager
MARY LOU GORSKI
Director
Community Education & Recreation
-~.~~-~
._---~
St. Croix Valley Commission
Rich Cummings .
Michael Polehna
Dick Olsen
;';;':"
I
February 2, 1998
TO:
Mayor Jay Kimble
City Council
FROM:
St. Croix Valley Sports Facility Commission
(Dick Olsen)
RE:
St. Croix Valley Sports Facility Commission
We would appreciate your approval of the following new members to the Sports Commission. .
1) Glenda Nordquist (Figure Skating)
2) Sue Thruler (Hockey Moms)
3) Susan Engelking (At Large)
4) Bill Hamilton (SAHS Hockey Boosters)
5) Gary Funke (At Large)
6) Kevin Horst (Soccer Club)
If necessary, re-appoint the following:
1 ) Rich Cummings
2) Mike Polehna
3) Dick Olsen
We anticipate additional members and will request their appointment at a later date.
If you have any questions, please call Dick Olsen at 439-5410.
.
P.O. Box 903, Stillwater, MN 55082-0903
Ml~"ht}m~&:;",iLTl....m'--_'_''''''''''''-'-'J _ll!IIlIQlMilD __.nm....
-
..-.
-"". -t<:n.l._..il.!l
.
.
.
r;~ll;:;'/,~'~~!!iunty Housing and Redevelop::~::~:~:r:~~
321 Broadway Avenue . Saint Paul Park, Minnesota 55071
r
January 30, 1998
. "
Mr. NHe Kriesel
Coordinator
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
Dear Mr. Kriesel:
Enclosed is a packet of housing and jobs data for 1997 and 1998 for your community. ,
thought with many of you re-doing your Comprehensive Plan, this material might be
helpful.
If you have any questions, please give me a call.
Is-end
WASHINGTON COUNTY EMPLOYMENT
.
FIRST QUARTER. 1997
Number of businesses in the county: 3,990
F eb 97
49,595
53,609
Total jobs in the county: Jan. 96
Emplovment Jan. 96 Feb. 97 Change
Manufacturing 8,819 10,520 +1,701
Aor., F orestrv, Fishing 669 616 -53
Minina 33 44 +11
Contract Construction 2,080 2,1941 +114
Transportation, Communications, Public Utilities 1,889 1,918 +29
Wholesale Trade 1,393 1 ,477 +84
Retail Trade 12,975 13,7971 +822
Financial, Insurance, Real Estate 2,858 2,821 -37
Services 10,264 11 ,380 +1,116
Government 8,615 8,842 +227
Total Employment: 49,595 53,6091 +4,014
.
EMPLOYMENT CENTERS
Woodbury 8,948 10,529 +1,581
Stillwater 8,505 9,043 +538
West lakeland Twp./BayportlOak Park Hots. 6,390 6,134 -256
Oakdale/landfall 4,509 6,129 +1,620
Cottage Grove 5,222 5,504 +282
Forest lake 4,783 4,882 +99
Newport 1,966 1,969 +3
Huqo 1,389 1,466 +77
lake Elmo 1.333 1,3581 +25
Grey Cloud Island/St. Paul Park I 1,248 1,251 +3
Mahtomedi/Pine Sprinqs 1,097 1.092 -5
Total Employment Centers: 45,390 49,357 +3,977
.
.
.
.
COMPARISON
Minneapolis - St. Paul M.S.A. Labor Force. Employment and Unemployment trends ad
Washington County.
TWIN CITIES M.S.A.
Year Labor-Force Emoloyment Unemoloyment Rate
19S0 1,471,553 1,409,877 61,676 4.2%
1991 1,485,516 1,417,672 67,844 4.6%
1992 1,488,912 1,420,927 67,986 4.6%
1993 1,523,128 1,456,478 66,650 4.4%
1994 1,591,667 1,540,043 51,624 3.2%
1995 1,613,467 1,566,363 47,104 2.9%
1996 1,618,334 1,568.310 50.024 3.1%
1997 (NaY) 1,674,895 1 ,642.764 32,131 1.9%
Total: +203,342 +232,887 -29,545
WASHINGTON COUNTY
1990 81,483 77,696 3,787 4.6%
1991 85,317 81,683 3,634 4.3%
1992 87,441 83,781 3,659 4.2%
1993 92.580 88.946 3,634 3.9%
1994 100,000 97,338 2,800 2.8%
1995 103.770 101,051 2.719 2.6%
1996 103,944 101,082 2.863 2.8%
1997 (NaY) 107,768 105,973 1.795 1.7%
Total: +26,285 +28,277 -1 ,992
1997 COUNTY GROWTH
Chanoe
Hennepin +8,465
WashinQton +4,014
Dakota +3,884
Scott +3,661
Ramsey +3,432
Anoka +1,312
Carver + 1 ,202
1997 Countv Growth Total: +25,970
.
CITIES WITH OVER 1,000 NEW JOBS
Minnetonka 42.789 45,283 +2,494
Fort Snelling/Airport 30,980 33,061 +2,081
Brooklyn Park 20,017 21 ,902 +1,885
*Oakdale/Landfall 4,509 6,129 +1,620
Maple Grove 12,223 13,816 +1,593
*Woodbury 8,948 10,529 +1,581
Burnsville 28,449 29,929 +1,480
Eaqan 35,683 37,059 +1,376
Eden Prairie 43,003 i 44,319 +1,316
)
Maplewood 15,778 16,901 +1,123
Cities New Jobs Total: 242,379 258,928 +16,549
.
COVERED WAGES
Firms Total Waqes I Ava Weeklv
Waoe
Metropolitan Region 76,689 $12,161,490,7391 $647.16
Washinoton County 3,909 $362,269,979 I $520.27
.
.
.
.
Twin Cities Area
Avel'age Coverc(lljmploymcnl
First Quarter 1997
I Non. M 3Pu(aclu, inl I
I
NUll' Ag,lculture. ",l/uporlaliCln. Pi~JlCc.
^r~l t.hl\U'~cIUrln$ I\hn\llilcl\utng I'llrcWY de. Conlrdcl COlAmunlcat~1/I Wholesale Iletail IlUuril\ct & (io\'t,runenl
Gr"fr~rhic AICI Eanpln)'lIIcnl TOI~I Total fishIng Mining ClIJl\UucriOIl &. I'I1hlic Ulilill~ TraJc Tutl~ R ul E.~u Ie Sc,vlces Toul
Wa~hillgloll COIIIII)' 53,609 10,520 34,247 616 44 2,19-1 1,918 1,477 13,'197 1,821 11,380 8.842
A CIon 283 10 255 .... ., 21 78 J7 19 ... 109 18
BaytllwlI Twp. 141 ...'" .... 10 -- 27 .. "'. ... -- W --
nlrclawood/Whilt: lIear 1.akc (P) 106 ...... .. .. .. " -- "'. .... .. 37 9
COlla~e Grove 5.504 1,127 2,874 27 .'" 186 287 ..... 1.471 96 762 1.503
Dcllwood 112 -. III .. .. .. .... -- .. .. 77 1
DelUJ1lllk Twp./llastings (I') 756 ... "". .. ." 27 .... , 146 .. 513 2
--
I:orc:st l.3kl: 4.882 4'21 3,866 18 .. 68 90 57 1,915 2'2) I.HS 595
Porest 1 .akc 'I\vp. 969 138 '124 .... .. 79 8 22 2<16 5 57 407
Grant Twp. 605 217 388 63 .. 61 111 .. .. .. 85 --
Grey ClolIIl Is.Twp./SI. Paull'ark 1,'251 58/\ 'Ilt) ... .. 33 54 43 149 ... 1m 249
lIugo 1.-166 805 585 29 -- 195 9 .54 171 22 105 7/\
l.ake Elmo 1,358 64 1,094 IS .... 150 .. 151 317 107 33.5 200
Lakc:111ntlShores/ Lak\:1 anti 371 ++ ...... 8 ...... 99 ++ 23 83 .. 67 73
1\, ahlol1lelli/ Pille Springs 1,092 .... "'... .... '- 3(l .... J3 1.55 8 187 690
M arine.OIl.SI. -Croix 186 .. .+ ...... .. 8 .. +.. 43 .. 61 32
May TWIl. 43 .+ ++ .... .. 13 ..... ... .. +. J3 4
New Scan,lia Twp. 386 12.5 19-1 .... .. 46 ..... .. 106 ... 35 67
Newport 1.969 46 1.841 2.57 .. 207 449 2.16 185 37 260 82
03ldale/Lanrl rail 6,129 2.()I2 3,248 .. .. 354 401 170 1,19.1 +. 980 869
51. Mary'.~ I'l.ILakl: Sl. Croil neach 73 .. .... .. .. .. oo .. .... .. .. 7
Slillwalc:r 9,043 994 6,0.19 52 .. '229 56 182 2,199 307 3.024 2,000
Slillwatcr Twp. 8.1 -- 76 .. 0- 16 .. .. .- <I 47 8
\Vest L'\kcJand Twp./Baypnrll 6.13-1 +. .'" 12 .. 88 208 to. 1,318 74 .. 986
Oak !';uk Hclgh.s
\Viltcfllic 131 ...... ... -- .- to. ~- .. 4,1 -- .. 1.1
WoolllJllry 10.529 1,052 8.527 .... .. 2110 1'22 142 3.601 1,719 2,6201 9.50
Remail\llec of Washington CO\lllly -- .- .. .. .. o- n .- -- -. .- oo
~'infl..ol.. n,q~"I""C'l\l elf 1!,,"'Oncll\lc S"c\uily
I!...."I. In' Sl.ulio (1Hitd
.6.
12/1 'J.l97
Twill Ciltes Arcn
Avcrnl!o Cnvcrell DlllploYlJlclI1
f/jrsl Qllllrlcr 1996
"~n'" hnll (lCIU,(1I1
tlolI' ^a"cllhmt, T/lnI/,oIIJllon. "Ir"'nee,
^IU .... I1<I(ae 1\11 I". """" heM In. "olcslt)' 8< Conll.el COlI\mulllelllon \Vholcule nwll InSlI/loce 8< Uo~crnmclll
O'ol~llc ~'U I!II\~melll Tolal TOIlI "hhIIlL M1l1loL Consltuellon 8< rubllc Ulllllle I Tulle Tulle Ilul fll~lc Scrvku Toul
\\'IHldllgloll COII/lly ~9.595 8.8'9 32.'61 669 33 2,080 ',889 ',]9] '1.975 2.858 10,26.1 8,615
,\ flon 3()6 5 29.1 .. 0 22 85 27 81 . . 69 1
Ih}'lown TWfI. 176 .. .. II 0 .. 0 .. .. 0 .. 0
tJltchwOOiIlWhlle /lear LAke (I') 81 .. .. 0 0 .. 0 .. 31 . . 25 11
Cllll..ge GlOve 5,121 .. .. 29 ... 75 285 26 1,393 92 712 1.471
Ilellwood 119 .. ... .. 0 .. .. 0 .. . . 73 2
[)enllul~ Twp./llullngs (P) . . 0 .. .. .. ... .. 0 .. . . .. 0
rUlesl L~kc .t, 7~J .1.tJ 3,712 33 0 81 68 55 1,897 221 1,]86 598
rOlesl Lake Twp. 9.16 127 432 8 .. 63 .. 10 276 .. 49 387
011111 Twp. 597 197 .WO 73 0 62 .. 13 .. () 112 0
Oley Clolltl/s.Twp./SI. l'allll'lIIk I. 248 578 0120 II .. 29 47 .12 150 . . 121 250
IllIgo /,389 757 560 26 0 190 16 019 153 17 109 72
'~ke 1:11110 1,3JJ 59 1,06'1 39 .. 131 .. 1,16 )(H 98 3H 210
L~kchJltl Shores/LAl,clallll 3.0 .. .. 8 +. 95 .. 30 71 . . 5] 69
~,(..hlollleillll'lne Springs 1,097 .. .a .. 0 29 .. '1 167 .. 197 683
~.( aline.On:SI..Crol~ 189 .. .. j 0 8 .. .+ 38 . . (j.f '31
~llY Twp. .n 0 37 .. 0 13 . . . . 0 () 16 5
lIew SClllllll Twp. 37] 116 190 .. 0 51 () .. 85 . . 30 67
1.le....1)011 1,966 71 1.818 256 0 222 446 2011 380 35 238 77
Oakdale/untlrall 4,509 0(.16 3,219 2 0 ,j29 of II 138 1,136 121 881 8401
51. Muy', f't.lL~kc 51. Cloh Ileach 101 .. .. .. 0 .. 0 0 . . 0 .. 8
51illw..ler 8,505 898 5,696 01) 0 200 1.1 I (j I 2,279 316 2,6lJ 1.911
Stillwater Twp. 110 0 103 u 0 /1 .. .. 0 .. 71 1
\Ves! uhland Twp./IhYI'OIII
Oak "uk IIc:1ghlS 6,]90 , .. .. 22 .. .. 206 .. 1,J76 67 0(]8 1.063
\V ille IlIle .. .. .. () 0 .. 0 0 42 0 .. .j 14
\VootlLIIIY 8,9'18 1,02-1 7,101 .. . . 235 126 126 2,161 1.8[)'( 1,981 813
Ilcllulnder or Washlllglon COllllly 13 0 23 0 0 0 0 . . . . 0 0 0
.
.
.
.
.
.
Twin Cities Area
Aver;\f!e CoYt:rctl Employment
Pirst QUill tor 1997
NOIl,t.hllufACIU,io)/
NOli' Agriculture. TUlllporllltillll. r:ill~ncc.
^f'C~ Mall\l(a~I"rill& MallufaClucillg .ForcSlI)' .$( Concn~1 CIIlllRlulljcallull \Yhul.~.lc H.~LiI "~lllar.::c &. GO\'CrlUllcrol
(jr"r~r!!k '\,e' HIlII'!.'Ylllcut Tllli,1 TOlal .'ht,lnc Minlll! C"nslfUCllulI &< P\lblic Ulilill~ r..dc TUlle Ilcall!.LlIC SrI.ius 1'01;01
:\noka CuunlY Tlllill 9'1,238 24,Bn 55.880 470 0 4,1133 3,130 3,9B 20.782 2,186 20.5.16 13..161
C,trver COllllly Tul.\1 26.634 10,'184 12.361 .. ..>to 1.021 663 '%2 3,ollO 661 5.170 3,78!>
D~"ot.l Cuunly Tlll.II 133,222 2'1..'142 (.n,358 I,OS'I 139 <1 ,900 8,679 10.386 29.332 1,'129 )0.439 16.322
Henuc:pin COllnly TOlal 802,122 120,548 598.320 2,348 56 21,4<1'2 53.,180 61,719 1J3.058 75,237 250,980 81,254
Iblllsc:y COllllly 1'11131 310,152 58.626 202,109 ... .. 8,880 10,739 16.22.1 49,733 . 20,856 9.1,795 '19,"11
Scoll County Tlllal 26,312 4,921l 17,731 270 71 2,OC)) 795 1.3S5 4,52'1 556 1l.157 3.65:\
WClshjll~lulI COII1I1Y Tulal 53,609 10,520 ).1,2'11 616 '14 2,19<1 1.918 1.'1'17 13,797 2,821 11.380 8,842
Twin Cities ,hell Total 1..H6,289 25'1,5'15 1,()J).()06 5,831 323 '15,273 79,04004 %,056 2504,900 lU9 ,7 ,I(. .J21,.Jb7 1711,731i
~'lunCtul.. [)t~..llllllll 01 E'VH~.l\i~ :-l',~nllily
l!cuu..l~ ",hi S, ...lil.:t <"')((ua
, "' '
I '1J 1'2NI
Hq:lul1RI (;1111\111 SIf'nlrr,y
.Iults FlIIecul, 1910-1010
I! I1lp III }'IIlC II I JolI (ilOwlll
--------~ -- ------...........;:-.....-=--::;--=--
122Q r 12~~ -- --~-22(! I 1995- ]OO{). ]010. 1995.
In!! 12fiQ lQOO lQlQ 1029- 100Q 1 !J! !! l!W.! ImQ
A floll 110 137 no ]16 ]()6 )50 500 5(jO J.t 1511 611 ].H
llaypll.1 2,1911 2,0511 ) ,21111 -1,198 '1,202 " ,600 5,)50 5,100 411l "1511 J'ill U02
/Iaylll\VlI T. III 50 11111 D6 116 185 290 ]50 9 llI'i till 17.1
II i. dllvCIllll II JlI )0 )0 )0 ]0 )0 JO II /I II CI
Collage (jlllve 2.111)0 .1 .J (j.\ 4,5'15 5,0 I ,I 5,222 5,550 6,J 00 7,1100 5Jti 750 71111 1.986
I JCllwOIHI 511 611 811 I-Ill 119 ISO 160 170 2 III III 22
I JClllllal" T. III 50 2.1/ 200 300 J20 350 400 40 . .HI 511 110
hl.csll..ke I"IJO ).(1-17 -1,)81 4,51J '1,78) 5,.100 6,JOO 6,800 R81 9111l 5110 2.287
rlllcsl I..ke T. Yll ,167 75\ 1,1 Clll 946 1,150 I,JOO 1,'\00 50 1511 lOll .lOll
(i,alll T. 311 ,12-1 480 513 597 650 790 1,150 131 HO J60 631
(hey CIOIIlI T. ()() 50 511 50 50 50 50 511 0 0 0 0
Ila~lillgs (pi) 0 0 II 0 0 0 0 0 0 II 0 0
1111 roll 2111 .116 I,ll I'J 1,.1 50 1,J89 1,550 1,750 t,R50 2111l lOll 1110 500
I.ake ElllIo .1IH1 8n 1,0 II I,HI 1,3]3 1,'180 2,150 2,650 109 (dll 'i1l0 1,279
LilJ.;c1i111l1 1511 ISO 1M 272 271 320 4.10 500 48 110 60 228
,
I,ahlallll WillIe,s JlI 'iO 511 65 65 70 90 110 5 211 211 45
Lilkc SI. Cloh II. 0 10 10 10 10 10 10 20 0 0 III 10
I ollMillI 'iO 50 50 50 50 50 60 70 0 10 III 20
MalllCllllctll IIJII 4511 750 1,019 1,067 1,250 1,950 2,1511 211 7110 ]1111 1.131
I-Iadllc lIlI Sf ( "lIh 'ill 50 I1Ci I R'I 1119 210 270 ,1.1 0 26 (ill (,ll H6
M;'\y T. 211 ,10 -\0 ,16 42 50 70 !lO 4 211 III .\-1
"Ic I\'pllll 1,1.10 1,'11 ,I 1,65'1 1,88'1 1,%6 2,100 2,350 2,5 JO 216 2 'ill 180 (d6
lIe\\' SC811lliil ,10 50 38} )M 37J 375 380 oiOO II 5 20 J6
Oaktble 'HO 1,859 ),%1 -1,216 4,'159 5,700 8.750 10,100 1,,18,1 J.050 1,.1 50 5.88,1
Oak I'ark IIgh, IHO 2,HO 2.2211 2,0165 2,500 3,100 4,150 4,500 6\5 1.1150 -''ill 2.0.15
Pillc Sptings 90 ]0 )0 )0 )0 )0 )0 ]0 0 0 0 0
SI. tdar{s 1'1. () .15 411 98 92 100 120 J]() 2 20 10 J2
SI. l'aull'lI,k !.ISO I,OSO 1,1"1'\ 1,219 1,198 I,JOO 1,400 1,4]0 81 100 ]() 211
I
Stillwaler 2,8]0 5,516 7,(}.\ 0 R,]90 8,505 9,000 1O,4()O 10,800 6\0 I ,-lOll ,100 2,410
Stillwaler T. JOO 100 ' 1.16 99 110 150 340 450 51 Illll 110 J51
W. LahlarHI T. 10 50 50 75 75 75 80 90 0 5 10 15
While BellI I.lc (pi) 0 50 60 46 51 80 II () 150 ),1 .lll .10 10.1
Willclllic I,Hl 100 100 \33 1]5 135 1-10 150 2 5 10 17
WorHIIHIIY 1,100 2,658 i 5,OllO 8,0\95 8,9018 iOO J],700 15,900 2,705 2.500 2,200 7.,105
Wa~hillgflln c. H,.I(iO 27.88.1 ]I),IM 48,219 -\1), 51),~ 70 70,1 (i0 78,0.10 8.551 11)IJII '1, Rill .9.811
, "1I' '1/ \I' I "In /\111\ I ""', tll\! \ , lon 'Jr." 1 1 " 1 ,. n r t ~, t n'\" I r,ll ~ I)IHI I '1)(1 '1\ r\ 11,1 )1,1 1"1')1111 'l I J.I r\ "HI I)(,.t'
.
WASHINGTON COUNTY
ADOITlONAUNEW UNIT ESTlMA TES
BASED ON NEGOTTA TED LeA GOALS
1,~~'l~~.i:..====I~~~
Alton 890 1,:tO , 0 0
Bayport I 743 9001 41 20
Cdtage Gl'C'w'e 6.856 11,400 579 162
Forest L.aka U92 3,150 50 0
L.aka Elmo 1,973 2,9001 93 43
Newport 1,323 1,500 0 o I
CakCale I 6,599 12.-\:01 1,480 1,001
Oak Parle H~hts 1,::22 2.00J1 0 0
Sl Paul Park 1,749 2. 100 I 01 0
Stillwater I 4,582 6,800 294 38
. Willemie ZZl 2301 1 0
WOCdbury I 6,m 18,SOO I 1,603 I 2001
COUNTY TOTAL I 36.15J II ~,060 II 4,208 I 1.464/
AOCmONAl. UNITS
o
o
S:5O
2CO
408
21
i99
278
o
n:r
o
13,185 I
1,504
_ 4,973
.
1998 WASHINGTON COUNTY HOUSING VALUES ANALYSIS
(Single Family)
Housing $0. $80,000 . $100.000. $125,000. $150,000 . $175,000. $200,000 - $250.000 - $300.000. $400.000 . $500.000 .
Cities/T ownships Inventory 80,000 100.000 125.000 150,000 175,000 200.000 250,000 300.000 400,000 500.000 1.000,000 $1.000.000+
'Allon 926 32 42 117 178 159 121 149 74 36 12 6 0
'Bayport 638 106 226 171 36 27 35 18 4 8 4 2 1
Bavtown Two 412 11 22 81 70 35 24 49 45 51 25 19 0
'Birchwood 358 25 33 040 63 81 28 37 27 14 9 1 0
'Cottage Grove 8.569 1.260 3,0416 2,423 176 381 179 94 27 10 3 0 0
Dellwood 353 6 5 5 4 14 34 93 51 56 27 53 5
Denmar1< Two 356 14 12 52 64 81 52 046 19 10 3 3 0
'Forest Lake 1.571 461 496 312 186 71 23 19 2 1 0 0 0
Forest Lake Two 2,445 172 0420 759 446 275 159 141 049 19 4 1 0
Grant City 1,184 21 31 105 183 210 180 235 96 67 29 25 2
Grey Cloud Island Two 122 28 20 15 16 17 11 10 4 0 1 0 0
HastinQs (P) 2 2 0 0 0 0 0 0 0 0 0 0 0
Hugo 1,583 143 293 481 290 157 84 73 27 19 13 3 0
"lake Elmo 1,576 53 125 243 227 262 198 297 107 49 13 2 0
Lake SI. Croix Beach 459 185 142 67 29 17 9 7 3 0 0 0 0
Lakeland 675 64 99 290 104 44 16 14 23 12 6 3 0
Lakeland Shores 119 3 12 23 23 17 12 9 3 5 8 4 0
Landfall 1 0 0 0 0 0 0 0 1 0 0 0 0
Mahlomedl 2.206 274 315 0462 366 261 169 1043 98 91 19 8 0
Marine on the St. Croix 254 23 26 42 39 21 27 24 21 24 5 2 0
May Twp 852 47 43 83 157 171 133 116 57 33 9 3 0
New Scandia Two 1.074 73 132 245 255 177 95 59 23 14 0 1 0
'Newport 1.044 452 346 123 48 30 17 14 6 7 0 1 0
'Oak Par1< Heights 1.332 461 257 342 144 52 13 39 4 0 0 0 0
'Oakdale 7.937 2.279 1.910 2.343 872 301 125 17 20 10 0 0 0
Pine SPringS 143 5 6 12 7 17 26 53 16 1 0 0 0
SI. Mary's Point 133 35 20 30 12 6 5 6 5 6 04 2 0
'SI. Paul Par1< 1.522 521 757 226 12 2 3 0 1 0 0 0 0
'Sliltwater 4.646 726 1,137 1,277 652 349 216 184 69 24 7 5 0
Stiltwater Two 727 9 16 44 121 170 139 133 50 36 5 2 0
West Lakeland Twp 901 10 21 70 116 158 124 163 97 87 28 6 1
While Bear Lake (P) 95 0 17 62 16 0 0 0 0 0 0 0 0
'Willemie 225 172 040 11 1 0 1 0 0 0 0 0 0
'WOOdbury 11.761 2,0049 1,443 2,051 2.079 1,412 965 996 378 297 57 15 1
58.201 9.742 11.662 12.587 7,594 4,973 3,243 3.318 1,0405 969 291 167 10
"=Uvable Communities
Program Participants
Data Sources: Washington County Assessor's Form January 1998
Prepared By: Washington County HRA January 1996
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.
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January 23, 1998
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Ms. Sandra K. Cullen
Washington County Public Works Department
11660 Myeron Road
Stillwater, MN 55082
Re: EAW for Proposed Manning Avenue Extension - City of Lake Elmo and Bay town
Township
Dear Ms. Cullen:
At their January 22,1998 meeting the Managers of Valley Branch Watershed District reviewed
the EA W for the proposed Manning Avenue extension project and offer the following comments:
.
General
The Managers believe that the No-Build alternative is the appropriate alternative that should .be
selected by the County. It is our understanding that the No-Build alternative is also the option
preferred by both the City of Lake Elmo and Baytown Township. The various Build alternatives
all result in negative impacts on the water resources of the Valley Branch Watershed. These
negative impacts include, but are not limited to, adverse impacts on Goetschel Pond, Lake
McDonald, Cloverdale Lake, and other areas of the watershed. The Managers note that prior
District studies relating to the potential impact of the proposed annexation and subsequent
development of portions of Baytown Township by the City of Oak Park Heights assumed that the
current road system would remain as it is today. In the event that any of the Build alternatives
were to be selected, the Managers would need to re-examine the potential adverse impact of the
proposed annexation by Oak Park Heights.
Specific Comments
8. Permits and Approvals Required
Table 1 includes Valley Branch Watershed District as having permit authority through its
role as Local Governmental Unit for the Minnesota Wetland Conservation Act. It should
also note that the Watershed District has its own permit program for a variety of projects
affecting the waters resources of the District. Alternatives 1, 2 and 3 will require a
Watershed District permit.
DAVE BUCHECK
STevE FOLEY
RAY BRENNER
DALE 80RASH
TOM NOVAK
VALLEY BRANCH WATERSHED DISTRICT
P.O. BOX 838
LAKE ELMO, MINNESOTA 55042.0538
Ms. Sandra K Cullen
January 23, 1998
Page 2
.
11 (b) Endangered, Threatened or Special-Concern Species
The analysis of impacts of highway construction on potential Blanding's turtle habitat
states that mitigative measures could be implemented to preserve habitat, despite roadway
construction. This evaluation does not address the indirect impacts of construction. The
roadway is envisioned as the "backbone" in the County's transportation system plan
(EA W p. 3) with 6,000 average daily trips. The construction of a high-volume urban
highway intersecting the Highway 36 corridor will likely induce additional highway
development, comparable to the T.H. 5/I'.H. 36 intersection. Such indirect impacts would
make these mitigative measures meaningless.
12. Physical Impacts on Water Resources
All three Build alternatives lie partially or completely within the Goetschel Ponds
subwatershed. These ponds are landlocked and subject to large water level fluctuations
with changing climatic conditions. Because of the lack of an outlet the water levels may
persist for long periods. The uncertainty of the flood level is increased because of the
possibility of overflow from Clear Lake and other landlocked lakes further to the north.
Adding large amounts of impervious surface will increase these fluctuations and raise
calculated water levels.
Alternative 2 would encroach on the floodplain of both North and South Goetschel Ponds.
The minimum roadway elevation is not described in the EAW. A risk assessment should
be conducted but, at a minimum, the roadway would have to be elevated to 2 feet above the
100-year flood level.. The normal level of the north pond is Elevation 891.6 while the flood
level is to be Elevation 908. The roadway of Alternative 2 would need to be about 20 feet
above the normal waterleveI. A limited amount of fill within the waters of the District is
permitted by District rules. However, the loss of 87.1 acre-feet of storage would have to be
compensated for by excavation of Goetschel ponds or by provision of retention storage of
similar hydrologic character (i.e., long-term capacity for infiltration and/or evaporation).
.
18. Water Quality-Surface Water Runoff
Two of the Districts' water quality goals for Goetschel Ponds are preservation of uses for
aesthetic viewing and wildlife habitat. The impacts of roadway construction have not been
quantified; almost certainly they would include increased nutrient loading to the ponds,
even with partial mitigation by storm water retention ponds. These impacts should be
listed in Table 11.
Conclusion
In light of the characteristics of the watershed in this area, the managers believe that each
proposed Build alternative would negatively impact the watershed. Goetschel Ponds area is
currently one of the primary receptors of surface water drainage for the involved area. The Build .
alternatives all threaten the viability of Goetschel Ponds as aesthetic and wildlife resources. The
.
.
.
Ms, Sandra K. Cullen
January 23, 1998
Page 3
Each of the proposed Build alternatives also negatively impacts other wetland areas. The
Managers believe these impacts would further impair the District's ability to properly manage
surface water movement in the area. In addition, the increased area of impervious surface created
as a result of each Build alternative further magnifies the problem as it will increase the amount
of runoff, as well as increase the potential for water pollution from runoff water contaminated by
the petroleum by-products associated with motor vehicles.
In view of the real and substantial negative impacts to the watershed resulting from the various
Build alternatives, the Managers strongly urges the Washington County Board to adopt the No-
Build alternative for this project.
Sincerely,
David J. Bucheck, President
Board of Managers
Valley Branch Watershed District
NPN/ymh
c: Browns' Creek Watershed Board of Managers
Engineer for Valley Branch Watershed District
2382016\56534-1
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.
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METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees,
and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission,
and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about
meetings should be directed to the appropriate organization. Meeting information is also available on the Metro
Information Line at 602-1888 and on our web page at: www.metrocouncil.org. Comments on Council issues can be
made by electronic mail at: data.center@metc.state.mn.us or by calling the Public Comment Line at 602-1500.
DATE: January 30,1998
WEEK OF: Fcbruarj 2 - Febma,'y 6,1998
METROPOLITAN COUNCIL
Public Hearing on Revisions to Finance Section of Recreation Open Space Development Guide Policy Plan,
Mon. Feb. 2, Noon, Chambers
Joint Meeting with the Community Development Committee and Parks and Open Space Commission, Mon.,
Feb. 2, Noon (following above public hearing), Chambers. The committees will consider: Lino Lakes Town Center
site master plan review for land exchange in Rice Creek Chain of Lakes Park Reserve; construction approval; 1998
LCA affordability limits for owner and rental housing; background report on Land Use Advisory Committee;
CASH (Community Action for suburban Hennepin) landlord study; and other business.
Finance Committee, Mon., Feb. 2, 4 p.m., Room 2A. The committee will consider: approval of selection of bond
counsel. The next portion of the meeting may be closed to the public pursuant to MN Statutes section 471.705,
subdivision la (1996), for discussion of labor negotiations, and will be reopened to the public following labor
negotiation discussions; authorization to enter into an agreement between the Metropolitan Council and the
Confidential Managers' Association (CMA); authorization to enter into a labor agreement between the Metropolitan
Council and the Confidential Administrative Staff Association (CASA); year 2000 articles; and other business.
Technical Advisory Committee to the Transp. Advisory Board, Wed., Feb. 4, 9 a.m., Chambers. The committee
will consider: Mn/DOT turnback task force; legislative update; amendment to 1998 - 2000 TIP; flith annual
implementation report; comments on MAC's 1998 capital improvement program; and other business.
Transportation Accessibility Advisory Committee, Wed., Feb. 4,1 p.m., Room lA. The committee will
consider: legislative update; overview of regular route lift-equipped criteria; Metro Mobility December operations
report; recommendations for appeals panel member; public comment; and other business.
Legislative Strategies Committee, Thurs., Feb. 5, 3 p.m., Room 1A. The committee will consider: Metropolitan
Council initiatives; other bills; and other business.
Committee of the Whole, Thurs., Feb. 5, 4 p.m., Room 1A. The committee will consider: review of regional
indicators report; update on Center for Transportation Studies (CTS)/MnDOT land use transportation project; and
other business.
Radio Board Meeting, Fri., Feb. 6, 9 a.m., Metro Counties Government Center, 2099 University Ave., S1. Paul.
The committee will consider: swearing in of new members; update on contract negotiations; report of the
management committee; Vegemast contract for group III tasks; update on board legislation; 1997 program
evaluation; and other business.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are .
subject to change. For more information or confirmation of meetings, call 602-1447, (TTY: 291-0904). Call the
Metro Information Line at 602-1888 for coming meetings and agendas and other Council information or find them
on our web page at www.metrocouncil.org
TENTA'TIVE MEETINGS 1HE WEEK OF FEBRUARY 9 - FEBRUARY 13, 1998
Transportation Committee, Mon., Feb. 9, 4 p.m., Chambers
Environment Committee, Tues., Feb. 10,4 p.m., Chambers
Executive Committee, Thurs., Feb. 12, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis
Transit Providers Advisory Committee, Thurs., Feb. 12, 10 a.m., Room lA
Transportation Advisory Committee Planning Committee, Thurs., Feb. 12, 1 :30 p.m., Room 2A
Legislative Strategies Committee, Thurs., Feb. 12, 3 p.m., Room lA
Metropolitan Council, Thurs., Feb. 12, 4 p.m., Chambers
METROPOLITAN PARKS AND OPEN SPACE COMMISSION
Special Meeting of the Parks and Open Space Commission - Mon. Feb. 2, 1 p.m., Room lA. The committee will .
consider: $153,000 acquisition grant reallocation for Bloomington portion of Hyland-Bush-Anderson Lakes Park
Reserve, City of Bloomington; briefing on "Metro Greenprint" report and legislative recommendations; briefmg on
regional trail connection funding proposal of regional park agencies; and other business.
The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St.
Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please
call 602-1456.
METROPOLITAN AIRPORTS COMMISSION
Planning and Environment Committee - Tues., Feb. 3, 2 p.m., Room 3040, Mezzanine, Lindbergh Terminal. The
committee will consider: final payment on the following MAC contract: 1996/97 part 150 sound insulation
program; semi-final payment on the following MAC contract: GTC east vertical circulation; change order on the
following MAC contract: 1997 pavement reconstruction/joint sealing - MSP; bids received for the following MAC
contracts: hangars 1 & 2 demolition - MSP, CClV system modifications - MSP, maintenance fueling facility-
MSP, temporary auto rental ready/return trailer - MSP, HHH fueling facility, part 150 sound insulation program-
January bid cycle; review of upcoming construction project bids; change management policy report; December
1997 activity report for metro office park; extension of management and leasing agreement with Welsh Companies
Inc.; special planning and environment committee meeting; Hiawatha corridor transitway/light rail transit;
parking/APM update; APM procurement methodology; MASAC audit results presentation; capital improvement
program amendment - runway 4-22 extension/runway 12R-30L temporary extension; and other business.
Management and Operations Committee - Wed., Feb. 4, 1 p.m., Room 3040, Mezzanine, Lindbergh Terminal.
The committee will consider: request authorization to issue RFPs for shoeshine and hair salon/barbershop; request
to extend landscape maintenance contract for one year; prevailing wage discussion; auto rental shuttle RFP; .
legislative update; and other business.
2
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CLAIM AGAINST CITY OF STILLWATER
NAME OF CLAIMANT W fiND Ii PI. G-R.~o'f
ADDRESS ~O .s?Q~~ St-, f-\,\)~~ ft-~ PHONE NO. 7 (5 - ~~7-L/~~
WHEN DID EVENT OCCUR? ~~ ~ lS ~,fYl' ~~N < M ot.<2
WHERE DID EVENT OCCUR?
WHAT HAPPENED? -r: WAS l~.Pt\(I\~ If.J)Mr<; ()rJ ~'l.. t-~ s;d@s ~.cc
\ - I -
c\)\D'"\ cf+ Hw \>...1OJ [(.. .- CD~ l'^l~ f; d ~G U)(\O.Y\~ ~ lezf
H t, I) -G,1q). {(~ ~.rJ. dou.lt- 1: \kR1\t> 0'" ec~ & ::t@f\ t"'p" S\.c \ r~
~~v'~ Qf\d ~\--ell~~~ ~i'\' ~"~~~ =-
WHY DO YOU FEEL THAT T~ C Y WAS AT FAULTl~~ ~~ ~ ~fS \AR.{e.-,rob
~~~Q~~ 7~:.~~:~ lSAL~~ I"~lf'el\ o.r&\Alefe (b~
STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED--.N 'tk~s bI rY\.'f: dIM
~~~~~~~~'~J~ 1kro~jSn€fle&~& ~~t.
NAME OF PERSON MAKING REPAIR; OR GIVING CARE~~yr~.
~ . ~q "\ C1 ~
DATE
-~ ~A. R qIGNA~~
You have to formally notify the City in writing within thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
c;>~~ UW/JC-!'/
Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
.
Board of Trustees
Minutes
January 6, 1998
Members: Gorski, Hickey, Lockyear, Maybanks, McFayden*, Myers, Nelson, Ruch.
Director: Bertalmio. * Absent
1 . Call to order:
President Ruch called the meeting to order at 7:05 p.m.
2. Adoption of the Agenda:
Agenda adopted. Moved by Lockyear/seconded by Gorski.
3. Communications:
Several suggestions from the suggestion box included a drop box for videos, CD .
requests and more copies of books on tape. Donations and gifts to the Library and
endowment fund include $2,500 from the Andersen Foundation, anonymous gifts of
$5,000 and $100 and $400 from David and Nancy Truax.
4. Consent Calendar:
Hickey moved/Maybanks seconded to adopt the consent calendar including
payment of 1997 bills in the amount of $54,194.76 and 1998 bills in the amount of
$8,177.42. Approved.
5. New Board member, Barbara Hansen, will receive orientation before her first meeting
in February.
6. Nelson moved/Hickey seconded motion to adopt SPL Technology Plan. Approved.
7. Lockyear moved/Maybanks seconded motion to endorse WCL Technology Plan.
Approved.
8. Lockyear moved/Gorski seconded motion to adopt 1998 Long Range Plan
Calendar. Approved.
.
.
.
.
Minutes 1-6-98
Page 2
9. We discussed the letter from David Magnuson advising us that we could not
legally move funds from the City Treasury to the newly created endowment
fund. Since a number of the donated funds were intended to be an endowment,
President Ruch directed Ms. Bertalmio to draft a letter to the city requesting that
these funds be set aside in an endowment fund with the city. We will proceed to
use only the interest from these funds as the givers intended. The Board also
moved on to the contract with the St. Croix AreaCommunity Foundation. We
understand that all gifts must be written to the Foundation, not the Library, for the
funds to be allocated there. Lockyear moved/Maybanks seconded a motion to
authorize Ruch to enter into the contractual agreement with the St. Croix Area
Community Foundation (either as presented to the Board or with changes that
may be made within the context of Board's understanding and intent, and
agreement.) Approved.
10. The personnel evaluation of the director done by the Executive Committee was
presented to the full board by President Ruch. Gorski moved/Myers seconded a
motion to adopt the review, its methodology and a salary increase of 3%.
Approved.
11. A Board evaluation task force was created. Members are Pat Lockyear, Ken
McFayden, Carolyn Blocher, Lynne Bertalmio.
1 2. We discussed the value of the Library Site Technology Grant. We directed Ms.
Bertalmio to pursue application jointly with the Independent School District #834
and to solicit agreement for Library/School cooperation to implement grant.
1 3. The Board plans to arrange a meeting with the City Council in March to look at
the building maintenance status and discuss facilities needs as a follow-up to our
March letter and the discussion during budget hearings. The director will notify
members when an appointment is set.
1 4. Committee Reports:
The only committee reporting was Facilities. Nelson briefed the Board on
progress and the committee's decision to pursue library expansion plus a small
library branch. President Ruch directed the committee to put the plan into a
written format for both the Board and City Council.
1 5. Myers moved/Maybanks seconded motion to release the first portion of the
Capital Budget funds. Approved.
1 6. Adjournment at 9:00 p.m.